Finance Committee — Aurora, IL
Date: 2018-10-23

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Alderman Bob O'Connor,
 Chairman
 Tuesday Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 October 23, 2018 Alderman Rick Mervine, Alternate

 3:00 PM



CALL TO ORDER:

 APPROVAL OF MINUTES

18-0931 Approval of the 10/9/2018 finance committee minutes.

 PUBLIC COMMENT

 AGENDA

18-0791 A Resolution for approval to use 180 Engineering (aka CY LLC) for technology
 staff augmentation for the Information Technology Division.

18-0925 A Resolution Approving the purchase and installation of a digital sign for the corner
 of Indian Trail and Church Road in Ward 1 from Aurora Sign Company, Aurora,
 Illinois in the amount of $48,716.00 .

18-0929 A Resolution Authorizing Execution of Labor Agreement Between the City of
 Aurora and Local 99 of the International Association of Firefighters, AFL/CIO/CLC.

18-0939 A Resolution authorizing the Director of Purchasing to enter into a contract with
 Youngren's Inc. 736 New Haven Ave, Aurora IL, 60506 in the amount of sixty six
 thousand, one hundred and twenty four dollars and no cents ($66,124.00) for the
 installation of ventilation improvements for the Water and Sewer Maintenance
 building located at 649 S. River Street.

18-0940 A Resolution accepting the proposal from Edmund G Urban of Urbancom
 Communications Inc. for a new 3-year term for the internet bandwidth the City
 receives from Urbancom Communications Inc .

18-0951 A Resolution accepting the quote from NTI for $138,984.00 to extend the City of
 Aurora’s fiber optic cable plant from the south west side of Diehl Road at Eola
 Road to the south east side of Diehl Road at Eola Road. Pricing based on Kane
 County BID 23-018.

18-0956 A Resolution Accepting The Proposal of Sikich LLP To Conduct The Audit Of All
 Funds And Accounts Of The City For Fiscal Years Ending December 31, 2018,
 2019, 2020, And 2021 .

City of Aurora Page 1 Printed on 10/19/2018
Finance Committee Agenda - Final October 23, 2018


18-0953 Introduction of the 2019 Proposed City of Aurora Budget.

 HELD

18-0680 A resolution to enter into a Project Development Agreement with Ameresco, Inc.,
 111 Speen Street, Suite 410, Framingham, MA, 01710 for the development and
 construction of one or more Solar Photovoltaic Generation Facilities.

ADJOURNMENT:

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 10/19/2018

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Tuesday
 October 23, 2018
 3:00 PM
 Alderman Bob O'Connor, Chairman
 Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 Alderman Rick Mervine, Alternate


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:08 PM.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted
 Mesiacos

 OTHERS PRESENT

 Sikich representatives - Savio & Lance, 180 Engineering representative, Steve
 Lord

 City of Aurora: Jolene Coulter, Purchasing; Sandra Strueber, Aldermen's
 Office; Kenneth Nelson, MIS/IT; Stacey Hamling, Budget/Finance; Marissa
 Spencer, Legal; Steve Andras, Airport; Alderman Bohman, Ward 1; Alex
 Alexandrou, Mayor's Office, Martin Lyons, Finance; Mike Baker, MIS; Alderman
 Donnell, Ward 4; Alderman Mervine, Ward 8; Dave Dibo, Economic
 Development; Ian Wade, Engineering; Alisia Lewis, HR; LaDonna Carr, HR;
 Linda Reed, Accounting/Finance; Clayton Muhammed, Public Information; Ken
 Schroth, Public Works; Connie Krug, Aldermen's Office.

 APPROVAL OF MINUTES

 18-0931 Approval of the 10/9/2018 finance committee minutes.

 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be accepted and filed. The motion carried.

 Ayes: 3


 PUBLIC COMMENT




City of Aurora Page 1
Finance Committee Meeting Minutes - Final October 23, 2018



 AGENDA

 18-0791 A Resolution for approval to use 180 Engineering (aka CY LLC) for
 technology staff augmentation for the Information Technology Division.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-0925 A Resolution Approving the purchase and installation of a digital sign for
 the corner of Indian Trail and Church Road in Ward 1 from Aurora Sign
 Company, Aurora, Illinois in the amount of $48,716.00 .
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-0929 A Resolution Authorizing Execution of Labor Agreement Between the
 City of Aurora and Local 99 of the International Association of
 Firefighters, AFL/CIO/CLC.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-0939 A Resolution authorizing the Director of Purchasing to enter into a
 contract with Youngren's Inc. 736 New Haven Ave, Aurora IL, 60506 in the
 amount of sixty six thousand, one hundred and twenty four dollars and no
 cents ($66,124.00) for the installation of ventilation improvements for the
 Water and Sewer Maintenance building located at 649 S. River Street.
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-0940 A Resolution accepting the proposal from Edmund G Urban of Urbancom
 Communications Inc. for a new 3-year term for the internet bandwidth the
 City receives from Urbancom Communications Inc .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3




City of Aurora Page 2
Finance Committee Meeting Minutes - Final October 23, 2018



 18-0951 A Resolution accepting the quote from NTI for $138,984.00 to extend the
 City of Aurora’s fiber optic cable plant from the south west side of Diehl
 Road at Eola Road to the south east side of Diehl Road at Eola Road.
 Pricing based on Kane County BID 23-018.
 This Resolution was tabled


 18-0956 A Resolution Accepting The Proposal of Sikich LLP To Conduct The
 Audit Of All Funds And Accounts Of The City For Fiscal Years Ending
 December 31, 2018, 2019, 2020, And 2021 .
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-0953 Introduction of the 2019 Proposed City of Aurora Budget.

 This Reports/Studies was discussed and filed


 HELD

 18-0680 A resolution to enter into a Project Development Agreement with
 Ameresco, Inc., 111 Speen Street, Suite 410, Framingham, MA, 01710
 for the development and construction of one or more Solar Photovoltaic
 Generation Facilities.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 WALKED-ON-ITEM


 18-0901 A Resolution Authorizing Execution of Labor Agreement between the City
 of Aurora and the Aurora Supervisors Association (ASA) from April 1,
 2017 through December 31, 2020 .
 This Resolution was discussed


 ADJOURNMENT:

 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 the meeting be adjourned. Chairman O'Connor adjourned the meeting at 4:46
 PM. The motion carried

 Ayes: 3




City of Aurora Page 3
Finance Committee Meeting Minutes - Final October 23, 2018



 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4