SECA Commission — Naperville, IL
Date: 2019-02-21

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 SECA Commission

Thursday, February 21, 2019 9:00 AM NEU


 Taskforce



A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:

E. NEW BUSINESS:
 19-169 Discuss and recommend a Sunset Policy for organizations receiving
 SECA Grant Fund awards

F. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 1 Printed on 2/18/2019

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 SECA Commission


Thursday, February 21, 2019 9:00 AM NEU

 Taskforce


A. CALL TO ORDER:

 The taskforce meeting was called to order at 9:00 a.m.

B. ROLL CALL:

 Task force members present: Commissioners Coletta, Kearney and Grimes

 Also present: Chairmen Kovener

 Staff present: Dawn Portner, Special Events Coordinator

C. PUBLIC FORUM:

 No speakers for Public Forum

D. OLD BUSINESS:

 There was no Old Business to be discussed

E. NEW BUSINESS:

 Discuss and recommend a Sunset Policy for organizations receiving SECA Grant Fund
 awards
 The Commissioners discussed if a Sunset Policy was necessary for SECA
 Grant Fund recipients, how would this be accomplished, when the change
 would take effect, and possible exceptions to the policy.

 The Commissioners discussed the need to update the online grant fund
 application if a Sunset Policy was approved to include questions related to how
 the recipient reduce their need for funding and become more self-sufficient

 The Commissioners discussed that if a Sunset Policy would need to be
 implemented over time similar to how the new event metrics were introduced,
 specifically, the metrics recommendation was approved by the City Council in
 2016 but not implemented until 2018.

 The following Sunset Policy options were discussed and will be presented to
 the full Commission for review and recommendation:

City of Naperville Page 1 Printed on 4/11/2019
SECA Commission Meeting Minutes February 21, 2019



 1) No policy change recommended

 2) The longer the program/organization has been receiving grant funds, the
 soooner the program/organization would be deemed ineligible to receive
 funding. If this option was chosen, it would be implemented over a
 predetermined period of time.

 3) The Sunset Policy should be driven by how the community supports the
 program/event. Funding should not continue to support a mature event if
 community support is lacking. The Commission will use criteria such as
 sponsorship, donations, and ticket sales as measures of community support.

 4) Appropriateness of designating exemptions for the Sunset Policy, such as
 local parades, and categorizing the exemptions as City Obligations.

F. ADJOURNMENT:

 The taskforce meeting adjourned at 10:24 a.m.



 /S/ Dawn Portner
 Dawn Portner
 Special Events Coordinator




City of Naperville Page 2 Printed on 4/11/2019