Finance Committee — Aurora, IL
Date: 2015-12-08

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee
 Chairperson Bob O'Connor
 Agenda - Final-revised Alderman Kristina "Tina" Bohman
 Alderman Rick Mervine
 Tuesday Alt - Alderman Ted Mesiacos
 December 08, 2015
 3:00 PM



CALL TO ORDER:

 APPROVAL OF MINUTES

15-01067 Approval of the 11/24/2015 finance committee meeting minutes.

 AGENDA

15-01020 An Ordinance Levying Taxes For The City Of Aurora, Illinois For The Fiscal
 Year January 1,2015 Through December 31, 2015.

15-01022 An Ordinance Levying Library Fund Taxes For The City Of Aurora, Illinois For
 The Fiscal Year January 1,2015 Through December 31, 2015.

15-01023 An Ordinance Authorizing And Providing For The Abatement Of General
 Obligation Bond Tax Levies. 2015 Tax Levy Extension. .
15-00965 A Resolution For the modernization of the City Hall elevator located at 44 E.
 Downer Place, in the amount of $158,265.84, from F.H. Paschen, S.N. Nielsen
 & Associates, LLC Chicago, IL through the Naperville Job Order Contract
 Program.

15-00970 A Resolution Authorizing the continued services of civilian fingerprint analysts
 Julie Smith and Gina Minetti as contractual consultants for the purpose of
 fingerprint analysis and identification for the Aurora Police Department.

15-01047 A Resolution to purchase nine (9) Masimo RAD 57 carbon monoxide monitoring
 devices from the Masimo Company in the amount of $48,122.95 for the Aurora
 Fire Department.

15-01054 A Resolution to approve a purchase of a used 2012 Ford F550 with an Altec
 Electrical Aerial bucket for the Electrical Maintenance Division from Global
 Industries as a sole source in the amount of $48,000 .00

15-01057 A Resolution approving an agreement with Accela, Inc. of San Ramon,
 California for their PublicStuff Customer Relationship Management (CRM)
 hosted solution in an annual amount of $27,000.00, and a one-time $6,000.00
 data conversion fee .



City of Aurora Page 1 Printed on 12/7/2015
Finance Committee Agenda - Final-revised December 8, 2015


15-01061 A Resolution to approve the lowest responsive responsible bid for the City Clerk
 Office remodel and the additional HVAC upgrades to R.C. Wegman
 Construction Company of Aurora, IL in the amount of $129,000.

15-01064 A Resolution adopting unit price bids for the purchase of various water and
 sewer repair materials.

15-01069 A Resolution for the approval of Total Facility Maintenance, Inc., Wood Dale, IL,
 A. Lindoo Building Maintenance LTD., Aurora, IL, and All Cleaners Inc.,
 Willowbrook, IL as the lowest responsive responsible bidders for the janitorial
 contracts for the City of Aurora with the effective date of January 1, 2016.

15-01075 A Resolution Authorizing the Purchase of Excess Liability and Cyber Liability
 Insurance for the Period of December 31, 2015 through December 31, 2016.

15-01076 A Resolution Authorizing the Local Agency Agreement for Federal Participation
 with the State of Illinois, the Construction Engineering Agreement with HR
 Green, Inc. and the Appropriation of Motor Fuel Tax Funds for Construction and
 Engineering Services, all related to the Eola Road Reconstruction -
 Montgomery to 87th Street Project #GB053 (Section # 10-00292-00-WR).

15-01077 A Resolution Authorizing the Renewal Purchase of Property/Boiler-Machinery,
 Excess Workers Compensation, Crime and Fine Arts Insurance for the Period
 of December 31, 2015 through December 31, 2016.

15-01079 A Resolution Establishing Application, License and Renewal Fees for Private
 Immobilization of Vehicles on Private Property in the City of Aurora
15-01083 A Resolution Authorizing the Purchase of Intergraph CAD (Computer Aided
 Dispatch), Intergaph RMS (Records Management System) and Xerox
 Firehouse RMS (Fire Records Management) Systems from Intergraph
 Corporation of Huntsville Alabama for a Purchase Amount Not to Exceed
 $5,288,000 as well as Signatory Authority for Related Contracts with Intergraph
 Corporation of Huntsville Alabama and Xerox Government Systems, LLC
 (Firehouse).

15-01093 A Resolution Authorizing Presence Saint Joseph Hospital to Provide An
 Employee Assistance Program (EAP) for the Period of January 1, 2015 through
 December 31, 2016.

15-01095 A Resolution Authorizing the Execution of a Land Purchase Contract for Vacant
 Property Located at the Southeast Corner of New York and River Street (PIN
 15-22-302-020)

15-01099 A Resolution Authorizing the Execution of an Agreement in Support of the
 Aurora Area Convention and Visitors Bureau through the Hotel Operators'
 Occupation Tax.

15-01100 A Resolution Superseding All Previous Resolutions Pertaining To and
 Amending Salary and Benefit Plans For Employees In The Non-Exempt Pay
 Plan.

City of Aurora Page 2 Printed on 12/7/2015
Finance Committee Agenda - Final-revised December 8, 2015


15-01101 A Resolution Superseding All Previous Resolutions Pertaining To and
 Amending Salary and Benefit Plans For Employees In The Executive Pay Plan .

15-01066 Treasurer's Report - October 2015


ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 3 Printed on 12/7/2015

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes
 Tuesday
 December 08, 2015
 3:00 PM
 Chairperson Bob O'Connor
 Alderman Kristina "Tina" Bohman
 Alderman Rick Mervine
 Alt - Alderman Ted Mesiacos


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:06 PM.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick
 Mervine

 OTHERS PRESENT

 Steve Lord, Court Carlson

 City of Aurora: Chuck Nelson, Neighborhood Standards; Jim Birchall, Central
 Services; Joe Hopp, Equipment Services; Rhonda Lea, APD; Tom Greiner,
 AFD; Cletus Rettenmeier, AFD; Cecilia Soto, Customer Service; Daisy
 Porter-Reynolds, Library; Alex Alexandrou, Administrative Services; Alisia
 Lewis, Human Resources; Ken Nelson, IT/APD; Andrew Fruerborn, IT/APD; Eric
 Shoeny, Engineering; Ted Beck, MIS; LaDonna Carr, Human Resources; Esther
 Phillips, Purchasing; Cmdr. J. Groom, APD; Alderman Donnell, Ward 4; Daryl
 Devick, Public Works; Carie Anne Ergo, Mayor's Office; Alderman Mesiacos,
 Ward 3; Bill Wiet, Development Services;


 APPROVAL OF MINUTES

 15-01067 Approval of the 11/24/2015 finance committee meeting minutes.

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 3


 AGENDA

 15-01020 An Ordinance Levying Taxes For The City Of Aurora, Illinois For The
 Fiscal Year January 1,2015 Through December 31, 2015.

City of Aurora Page 1
Finance Committee Meeting Minutes December 8, 2015


 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01022 An Ordinance Levying Library Fund Taxes For The City Of Aurora,
 Illinois For The Fiscal Year January 1,2015 Through December 31,
 2015.
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01023 An Ordinance Authorizing And Providing For The Abatement Of
 General Obligation Bond Tax Levies. 2015 Tax Levy Extension .
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00965 A Resolution For the modernization of the City Hall elevator located at
 44 E. Downer Place, in the amount of $158,265.84, from F.H.
 Paschen, S.N. Nielsen & Associates, LLC Chicago, IL through the
 Naperville Job Order Contract Program .
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00970 A Resolution Authorizing the continued services of civilian fingerprint
 analysts Julie Smith and Gina Minetti as contractual consultants for the
 purpose of fingerprint analysis and identification for the Aurora Police
 Department.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01047 A Resolution to purchase nine (9) Masimo RAD 57 carbon monoxide
 monitoring devices from the Masimo Company in the amount of
 $48,122.95 for the Aurora Fire Department .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01054 A Resolution to approve a purchase of a used 2012 Ford F550 with an
 Altec Electrical Aerial bucket for the Electrical Maintenance Division
 from Global Industries as a sole source in the amount of $48,000 .00


City of Aurora Page 2
Finance Committee Meeting Minutes December 8, 2015


 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01057 A Resolution approving an agreement with Accela, Inc. of San Ramon,
 California for their PublicStuff Customer Relationship Management
 (CRM) hosted solution in an annual amount of $27,000.00, and a
 one-time $6,000.00 data conversion fee .
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01061 A Resolution to approve the lowest responsive responsible bid for the
 City Clerk Office remodel and the additional HVAC upgrades to R.C.
 Wegman Construction Company of Aurora, IL in the amount of
 $129,000, plus a 10% contingency to the agreed award amount.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01064 A Resolution adopting unit price bids for the purchase of various water
 and sewer repair materials.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01069 A Resolution for the approval of Total Facility Maintenance, Inc., Wood
 Dale, IL, A. Lindoo Building Maintenance LTD., Aurora, IL, and All
 Cleaners Inc., Willowbrook, IL as the lowest responsive responsible
 bidders for the janitorial contracts for the City of Aurora with the
 effective date of January 1, 2016.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01075 A Resolution Authorizing the Purchase of Excess Liability and Cyber
 Liability Insurance for the Period of December 31, 2015 through
 December 31, 2016.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01077 A Resolution Authorizing the Renewal Purchase of
 Property/Boiler-Machinery, Excess Workers Compensation, Crime and
City of Aurora Page 3
Finance Committee Meeting Minutes December 8, 2015

 Fine Arts Insurance for the Period of December 31, 2015 through
 December 31, 2016.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01083 A Resolution Authorizing the Purchase of Intergraph CAD (Computer
 Aided Dispatch), Intergaph RMS (Records Management System) and
 Xerox Firehouse RMS (Fire Records Management) Systems from
 Intergraph Corporation of Huntsville Alabama for a Purchase Amount
 Not to Exceed $5,288,000 as well as Signatory Authority for Related
 Contracts with Intergraph Corporation of Huntsville Alabama and
 Xerox Government Systems, LLC (Firehouse).
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01079 A Resolution Establishing Application, License and Renewal Fees for
 Private Immobilization of Vehicles on Private Property in the City of
 Aurora
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01099 A Resolution Authorizing the Execution of an Agreement in Support of
 the Aurora Area Convention and Visitors Bureau through the Hotel
 Operators' Occupation Tax .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01095 A Resolution Authorizing the Execution of a Land Purchase Contract
 for Vacant Property Located at the Southeast Corner of New York and
 River Street (PIN 15-22-302-020)
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01076 A Resolution Authorizing the Local Agency Agreement for Federal
 Participation with the State of Illinois, the Construction Engineering
 Agreement with HR Green, Inc. and the Appropriation of Motor Fuel
 Tax Funds for Construction and Engineering Services, all related to
 the Eola Road Reconstruction - Montgomery to 87th Street Project
 #GB053 (Section # 10-00292-00-WR).

City of Aurora Page 4
Finance Committee Meeting Minutes December 8, 2015


 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01093 A Resolution Authorizing Presence Saint Joseph Hospital to Provide
 An Employee Assistance Program (EAP) for the Period of January 1,
 2015 through December 31, 2016 .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01100 A Resolution Superseding All Previous Resolutions Pertaining To and
 Amending Salary and Benefit Plans For Employees In The
 Non-Exempt Pay Plan.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01101 A Resolution Superseding All Previous Resolutions Pertaining To and
 Amending Salary and Benefit Plans For Employees In The Executive
 Pay Plan.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-01066 Treasurer's Report - October 2015

 This Reports/Studies was discussed and filed


 ADJOURNMENT:

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that the meeting be adjourned. Alderman O'Connor adjourned the meeting at
 5:14 PM. The motion carried.

 Ayes: 3

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 5