Sister Cities Commission — Naperville, IL
Date: 2020-12-09

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Sister Cities Commission

Wednesday, December 9, 2020 6:30 PM


 On Zoom Due to COVID-19



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding December 9, 2020 Sister Cities Commission meeting remotely.

TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You
do not need to download any software or create an account to participate.

To login on your computer or iPad:
Click the link to join the webinar, the password is provided on this agenda. Once connected, if
you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the
Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few
second delay after you are unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID and
password provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. When it is your turn to speak, you will be unmuted. There will be a few second
delay after you are unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.




City of Naperville Page 1 Printed on 12/7/2020
Sister Cities Commission Meeting Agenda December 9, 2020



Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/98751597652?
pwd=MVRRZkRtTk9PVkxJM0hBK1hqK29tQT09
  Passcode: 090158
 Description: General Board meeting

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 669 900 6833 or +1
253 215 8782 or +1 346 248 7799
  Webinar ID: 987 5159 7652
  Passcode: 090158
  International numbers available: https://zoom.us/u/anUEJpuBk

A. CALL TO ORDER:

B. ROLL CALL:

C. AWARDS & RECOGNITIONS:

 1. Bill Donofrio was appointed to the Sister Cities Commission by Mayor
 Chirico with his term beginning November 17 through May 30, 2023

D. NEW BUSINESS:

 1. Updating the Marketing of Sister Cities Website

 2. Discuss needs for funding the website and setup fees


E. PUBLIC FORUM:

F. OLD BUSINESS:

 1. SECA submission update - Lowe & Luo

 2. Cancun unity event with Sister Cities Commission

 a. Updates of completion

 3. Sister Cities Foundation update




City of Naperville Page 2 Printed on 12/7/2020
Sister Cities Commission Meeting Agenda December 9, 2020



 4. Discuss holding a Cancun ambulance fundraiser in conjunction with
 Foundation, Naperville Fire Department and Board of Fire and Police
 Commissioners

 5. Other Business - Chairman


G. REPORTS:

 1. Approval of the minutes

 1. 20-1489 Approve the Sister Cities Commission minutes of November 12,
 2020

 2. Treasurer's Report


H. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 3 Printed on 12/7/2020

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




Meeting Minutes - Final

Wednesday, December 9, 2020

 6:30 PM

  On Zoom Due to COVID-19




Sister Cities Commission
Sister Cities Commission Meeting Minutes - Final December 9, 2020


CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows
public bodies to temporarily conduct meetings remotely during a state of emergency, subject to
certain requirements, including a determination by the head of the public body that an in-person
meeting is not practical or prudent.

Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding December 9, 2020 Sister Cities Commission meeting remotely.

TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You
do not need to download any software or create an account to participate.

To login on your computer or iPad:
Click the link to join the webinar, the password is provided on this agenda. Once connected, if
you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the
Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few
second delay after you are unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID and
password provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. When it is your turn to speak, you will be unmuted. There will be a few second
delay after you are unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/98751597652?
pwd=MVRRZkRtTk9PVkxJM0hBK1hqK29tQT09
  Passcode: 090158
 Description: General Board meeting

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 669 900 6833 or +1
253 215 8782 or +1 346 248 7799
  Webinar ID: 987 5159 7652
  Passcode: 090158
  International numbers available: https://zoom.us/u/anUEJpuBk



City of Naperville Page 1 Printed on 4/1/2021
Sister Cities Commission Meeting Minutes - Final December 9, 2020


A. CALL TO ORDER:

 The meeting was called to order by Alan Lowe. Alan read an opening statement
 on the conditions for meeting via zoom.

B. ROLL CALL:

 Others Present:
 Student Representatives: Shruti Panse and Lucy Westake
 Absent: Zach Wu
 City Staff: Present: Rachel Pruneda
 Foundation Member: Patty Lindstrom
 Present 6- Shafeek Abooubaker, Vasavi Chakka, Julie Federico, James Alan Lowe, Yugin
 Wang, and Bill Donofrio
 Absent 4- Lance Fuhrer, Patty Gustin, Sophia Luo, and Peter Foyo


C. AWARDS & RECOGNITIONS:

 1. Bill Donofrio was appointed to the Sister Cities Commission by Mayor Chirico
 with his term beginning November 17 through May 30, 2023

D. NEW BUSINESS:

 1. Updating the Marketing of Sister Cities Website

 The Commission will work with Ryan Rey of the Communications department
 to include a link on the city's site that directs users to the Sister Cities website.

 2. Discuss needs for funding the website and setup fees

 The Naperville City Manager, Doug Krieger advised that Sister Cities funds
 could be used to build the Sister Cities website and an e-donation option could
 be included on the Foundation side.



 A motion was made by Bill and seconded by Julie to approve the use of
 Sister Cities funds to build a website to promote Sister Cities. Motion
 passed.

 Aye: 6- Abooubaker, Chakka, Federico, Gustin, Lowe, Wang, and Donofrio

 Absent: 4- Fuhrer, Luo, Sayla, and Foyo

E. PUBLIC FORUM:

F. OLD BUSINESS:

 1. SECA submission update - Lowe & Luo

 The SECA commission approved $10,000.00 dollars for the Cinco de Mayo
 Festival by Sister Cities.

City of Naperville Page 2 Printed on 4/1/2021
Sister Cities Commission Meeting Minutes - Final December 9, 2020


 2. Cancun unity event with Sister Cities Commission

 a. Updates of completion

 3. Sister Cities Foundation update

 4. Discuss holding a Cancun ambulance fundraiser in conjunction with
 Foundation, Naperville Fire Department and Board of Fire and Police
 Commissioners

 5. Other Business - Chairman

 The Pen Pal Project, by Shruti Panse will link the students of Cancun with the
 students of Naperville. The forum will be ‘written mail’ meaning no social media
 avenues will be used. We will connect with Cancun’s Commission to have a
 Special Meeting to establish this project.

G. REPORTS:

 1. Approval of the minutes

 A motion was made by Shafeek and seconded by Julie. Motion passes.

 Aye: 6- Abooubaker, Chakka, Federico, Gustin, Lowe, Wang, and Donofrio

 Absent: 4- Fuhrer, Luo, Sayla, and Foyo


 1. Approve the Sister Cities Commission minutes of November 12, 2020

 2. Treasurer's Report

 Julie Federico advised that there have been no changes to the Treasurer's
 report.

H. ADJOURNMENT:




City of Naperville Page 3 Printed on 4/1/2021