City Council — Charleston, WV
Date: 2026-01-05
Time: 19:00

CHARLESTON CITY COUNCIL
 Regular Meeting
 January 5, 2026
 at 7:00 PM




 THIS MEETING WILL TAKE PLACE IN PERSON AND CAN BE VIEWED LIVE VIA
 https://charlestonwv.civicclerk.com/web/home.aspx

 Council Chambers, Third Floor
 City Hall, 501 Virginia St. E.
 Charleston, WV


 AGENDA


CALL TO ORDER BY THE MAYOR

INVOCATION AND PLEDGE OF ALLEGIANCE

ROLL CALL

APPOINTMENT OF CITY ATTORNEY

STATE OF THE CITY - MAYOR GOODWIN

PUBLIC SPEAKERS AND CLAIMS

 1. INTERESTED PUBLIC SPEAKERS MUST REGISTER AT THE CLERK’S HALLWAY TABLE IN PERSON
 NO EARLIER THAN 15 MINUTES BEFORE THE MEETING STARTS. FIVE (5) SPEAKERS WILL BE
 PERMITTED (RULE NO. 22 (B)).

 2. Claims 1-5-2026

PROCLAMATIONS

 1. 1-5-2026

COMMUNICATIONS

 1. 1-5-2026

REPORTS OF STANDING COMMITTEES

FINANCE

 1. Resolution No. 26-001 – Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for Engineering from Thornhill Ford pursuant to a competitively bid statewide
 Page | 1 of 3
 contract.

 2. Resolution No. 26-002 - Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for General Services from Thornhill Ford pursuant to a competitively bid
 statewide contract.

 3. Resolution No. 26-003 - Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for Parks and Recreation from Thornhill Ford pursuant to a competitively bid
 statewide contract.

 4. Resolution No. 26-004 - Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for the Street Department from Thornhill Ford pursuant to a competitively bid
 statewide contract.

 5. Resolution No. 26-005 - Authorizing the Mayor or City Manager to purchase 2 new Jeep
 vehicles for Development Services from Stephens Auto Center pursuant to a competitively
 bid statewide contract.

 6. Resolution No. 26-006 - Authorizing the Mayor or City Manager to purchase 3 new Jeep
 vehicles for Parking Systems from Stephens Auto Center pursuant to a competitively bid
 statewide contract.

 7. Resolution No. 26-007 - Authorizing the Mayor or City Manager to purchase 1 new Chevy
 van for Parks and Recreation from Stephens Auto Center pursuant to a competitively bid
 statewide contract.

 8. Resolution No. 26-008 - Authorizing the Mayor or City Manager to purchase a SimMan ALS
 Manikin with accessories and technical coverage for the Charleston Fire Department from
 Laerdal Medical Corporation pursuant to a competitively sourced contract.

 9. Resolution No. 26-009 - Authorizing the Mayor or City Manager to purchase 1 new Chevy
 Express 2500 Cargo Van for the Charleston Police Department from Mid-State Auto pursuant
 to a competitively bid statewide contract.

REPORTS OF OFFICERS

 1. 1-5-2026

NEW BILLS

 1. 1-5-2026

UNFINISHED BUSINESS AND/OR MISCELLANEOUS BUSINESS

REMARKS BY MEMBERS

ROLL CALL

ADJOURNMENT

THE NEXT REGULAR MEETING OF COUNCIL WILL BE JANUARY 20, 2026 AT 7:00 PM.



 Page | 2 of 3
*Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 Page | 3 of 3

CHARLESTON CITY COUNCIL
 Regular Meeting
 January 5, 2026
 at 7:00 PM




 THIS MEETING WILL TAKE PLACE IN PERSON AND CAN BE VIEWED LIVE VIA
 https://charlestonwv.civicclerk.com/web/home.aspx

 Council Chambers, Third Floor
 City Hall, 501 Virginia St. E.
 Charleston, WV


 AGENDA


CALL TO ORDER BY THE MAYOR

INVOCATION AND PLEDGE OF ALLEGIANCE

ROLL CALL

APPOINTMENT OF CITY ATTORNEY

STATE OF THE CITY - MAYOR GOODWIN

PUBLIC SPEAKERS AND CLAIMS

 1. INTERESTED PUBLIC SPEAKERS MUST REGISTER AT THE CLERK’S HALLWAY TABLE IN PERSON
 NO EARLIER THAN 15 MINUTES BEFORE THE MEETING STARTS. FIVE (5) SPEAKERS WILL BE
 PERMITTED (RULE NO. 22 (B)).

 2. Claims 1-5-2026

PROCLAMATIONS

 1. 1-5-2026

COMMUNICATIONS

 1. 1-5-2026

REPORTS OF STANDING COMMITTEES

FINANCE

 1. Resolution No. 26-001 – Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for Engineering from Thornhill Ford pursuant to a competitively bid statewide
 Page | 1 of 3
 Page | 1 of
 contract.

 2. Resolution No. 26-002 - Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for General Services from Thornhill Ford pursuant to a competitively bid
 statewide contract.

 3. Resolution No. 26-003 - Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for Parks and Recreation from Thornhill Ford pursuant to a competitively bid
 statewide contract.

 4. Resolution No. 26-004 - Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for the Street Department from Thornhill Ford pursuant to a competitively bid
 statewide contract.

 5. Resolution No. 26-005 - Authorizing the Mayor or City Manager to purchase 2 new Jeep
 vehicles for Development Services from Stephens Auto Center pursuant to a competitively
 bid statewide contract.

 6. Resolution No. 26-006 - Authorizing the Mayor or City Manager to purchase 3 new Jeep
 vehicles for Parking Systems from Stephens Auto Center pursuant to a competitively bid
 statewide contract.

 7. Resolution No. 26-007 - Authorizing the Mayor or City Manager to purchase 1 new Chevy
 van for Parks and Recreation from Stephens Auto Center pursuant to a competitively bid
 statewide contract.

 8. Resolution No. 26-008 - Authorizing the Mayor or City Manager to purchase a SimMan ALS
 Manikin with accessories and technical coverage for the Charleston Fire Department from
 Laerdal Medical Corporation pursuant to a competitively sourced contract.

 9. Resolution No. 26-009 - Authorizing the Mayor or City Manager to purchase 1 new Chevy
 Express 2500 Cargo Van for the Charleston Police Department from Mid-State Auto pursuant
 to a competitively bid statewide contract.

REPORTS OF OFFICERS

 1. 1-5-2026

NEW BILLS

 1. 1-5-2026

UNFINISHED BUSINESS AND/OR MISCELLANEOUS BUSINESS

REMARKS BY MEMBERS

ROLL CALL

ADJOURNMENT

THE NEXT REGULAR MEETING OF COUNCIL WILL BE JANUARY 20, 2026 AT 7:00 PM.



 Page | 2 of 3
 Page | 2 of
*Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 Page | 3 of 3
 Page | 3 of
 Resolution No. 26-001

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-001 – Authorizing the Mayor or City Manager to purchase one new Ford F-
2 150 crew cab pickup truck for Engineering from Thornhill Ford in the amount of $44,700.00
3 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase one new Ford F-150 crew cab pickup
8 truck for Engineering from Thornhill Ford in the amount of $44,700.00 pursuant to a
9 competitively bid statewide contract.




 Page | 4 of
 INSTRUCTIONS: This form
 FC must be submitted to the City
 YD
 CIT
 Manager's Office for any
 purchase of materials or

 supplies costing $5,000 or

 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON

 Purchase Request
 Replacing City Engintering
Date: 12-15-25 420/504
To: CITY MANAGER,



I request permission to purchase the following materials and/or supplies: A nen

Ford F-15 0 4x4 crer cab oft wr state Contraut



Purchase justfication: This is replacing Cty Engincering 420/504
 on its reglar replacement Schoduk off th FY-2025- 2026 Budgot.




If approved, the total purchase price will be: $44,700.0o

(Check One)



☐The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).



☐ The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 5 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)

1. Thornhill Fora Price Quote: $ 44,700.00
2. Price Quote: $


3. Price Quote: $


4. Price Quote: $

5. Price Quote: $




The apparent low-bid vendor meeting specifications is:


AND


☐ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR


Π I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with Thomhill Fora because:



 This is getting Prrchosid off the wr state Contract.
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector's records.



ITEM A (For Sole Source Procurements ONLY)


Explain what is unique about this vendor/brand and why your department must purchase this product:




 Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor's sole source
status:


(Name & Phone Number)
 2




 Page | 6 of
REQUESTOR'S DECLARATION




 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


procurement and have exercised reasonable precaution to procure the item(s) requested above at the


lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would



be considered a conflict of interest, except as follows:


(List Actual, Potential, or Perceived Conflicts of Interest)




Retir aitdt n ee t Frtd Maton
Is this purchase being paid with grant funds? ☐ Yes ☑No




Funds Approval: Date:
 Authorized Financial Officer



Account Number:




City Manager Approval: Date:




 3




 Page | 7 of
 Class 16-Automobile
 Standard Pick Up Crew Cab

 Vendor Name:
 ThewhillForp Vendor Contact: Chaalys Eluis
 Manufacturer/Brand: FORD Phone No. 304.855.1289
 Model Name & Number. F150 WIL Emmjt s fs
 Theramlt
  Vehicie Requirements:
  Clasefication: Standard Pick Up Crew Cab
 Drive:
 4Wheel/All
 Wheel with High & Low Ranga Manufacturer's Standard Avallable Colors
  Pamongar seating: 4 minimum (including driver) Standard Color Code Color Description
  Doors: 4 fuil doors, minimum S Slowe
  WheelbaSE: 149 in., minimum M7 A
  GVWR: 6800 lbs. min, 7350 los. max. UM BAGK
 Minimum 8 Cylinder forgasoline
  Engine:
 and Minimum 6 cylinder for diesel
 42 White
 Includes but not limited to: Limited Shp rear axde, traction lock
  Off Road Packaga: diifferantial, heavy duty angine cooling, skid plates, haavy duty
 suspension with gas shocks, tow hooks and all tarrain tires.

 Factory Complete: Includes integrated elactric traller brake
  Tow PackagI:
 controller, hitch, and wiring.
 Slush/All weather Mats Installed on driver and passenger front and second row, axcept
 where vinyl floor covering is prasent.

 Bed: Long bed with Installed Spray-in bedilner

 Sliding Rear Window: Not Required
 Additional Requirements:
 Fectory Running Boarda/Stop Bera, Cab Length
Tha vahicle bid shell inciude the stardard equlptent requirementa as required in section 3.1.1.1 of the
specfication.




 Vendor Bld Response:

 Vehicia fual type UNIT PRICE



Flea-Mual $ 4700
Dissel $
CNS/Bfuel $
Hybrid $

 Optións:

FOB Deelership: (Daduct)

FOB Other than Metro Charieston -Par Mile



*Note -The above delivery "optlons" above are not evaluated as part of the award.




 Page | 8 of
 Department of Administration CORRECT ORDER NUMBER MUST
 OTWES
 TVIR State of West Virginla
 Purchasing Division APPEAR ON ALL PACKAGES, INVOICES,
  STATE 2019 Washington Street East
 Post Office Box 50130
 Master Agreement AND SHIPPING PAPERS. QUÉSTIONS
 CONCERNING THIS ORDER SHOULD BE
 Charieston, WV 25305-0130 DIRECTED TO THE DEPARTMENT
 Order Date: 10-01-2025 CONTACТ.



  Order Number: CMA 0212 0212 MV26A 1 Procurement Fokder: 1802436
  Document Name: CMA MV26A Reason for Modification:

  Document Description: MV26-2026, OR LATEST MODEL VEHICLE AWARD OF CRFQ 0212 SWC2600000001


  Procurement Type: Statewide MA (Open End)
  Buyer Name:
  Telephone:
  Emall:

  Shipping Method: Best Way Effective Start Date: 2025-10-01
  Free on Board: FOB Dest, Freight Prepaid Effective End Date: 2026-09-30


 VENDOR DEPARTMENT CONTACT
  Vendor Customer Code: 000000111679 Requestor Name: Mark A Atkins
  THORNHILL GROUP INC dba Thomhill Ford Requestor Phone: (304) 558-2307
  500 FORD FAIRLANE Requestor Email: mark.a.atkins@ww.gov
  CHAPMANVILLE ww 25508
  US




 2026
  Vendor Contact Phone: 304-855-8300 Extension:


  Discount Detalls:

 Discount Allowed Discount Percentage
 FILE LOCATION
 Discount Days
 #1 No 0.0000 0

  2 No

 #3 No
  #4 No


 INVOICE TO SHIP TO

 ALL STATE AGENCIES STATE OF WEST VIRGINIA

 VARIOUS LOCATIONS AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




 No City No City WV 99999


 US US


 10/15/2x 01 Total Order Amount: Open End

 Purchasing Division's File Copy


 MA 10/01/2005
PURCHASING DIVISION AUTHORIZATION ATORE GEVERALPPROVA AS TO FORM ENCUMBRANCE CERTIFICATION

 DATE
 DATE:0-20-25
ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON Fise ELECTRONIC SIGNATURE ON FILE




Dats Printed: Oct 1.2025 Order Number:
 10/20/2025
 CMA 0212 0212 MV26A 1 Page: 1 FORM ID: WW-PRC-CMA-002 2020/01




 Page | 9 of
 Resolution No. 26-002

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-002 – Authorizing the Mayor or City Manager to purchase one new Ford F-
2 150 extended cab pickup truck for General Services from Thornhill Ford in the amount of
3 $42,396.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase one new Ford F-150 extended cab
8 pickup truck for General Services from Thornhill Ford in the amount of $42,396.00 pursuant to
9 a competitively bid statewide contract.




 Page | 10 of
 INSTRUCTIONS: This form
 CHA
 F
 must be submitted to the City
 ALZ
 Manager's Office for any
 purchase of materials or

 supplies costing $5,000 or

 more. A minimum of 3 quotes

 is required for this form.
 CITY OF CHARLESTON

 Purchase Request

Date: 12-15.25
 Roplacing General Servin
 440/567
To: CITY MANAGER,



I request permission to purchase the following materials and/or supplies: A new

 Ford F-150 4x4 Extended cab off wr state Contract



 440/567
Purchase justification: This is Relacing General Services
 on its resular replacement Schedule ote FY-2025-2026 Bueset.




If approved, the total purchase price will be: $42,396.0о

(Check One)



☐ The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).



 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITЕМ
 A on page 2.)




 Page | 11 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)


1. Thornhill Ford Price Quote: $42,396.00
2. Price Quote: $

3. Price Quote: $

4. Price Quote: $

5. Price Quote: $



The apparent low-bid vendor meeting specifications is:

AND


☐ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR


 I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with Thornhill Ford because:



 This is sotting purchased oft the wr State Contract.
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector's records.



ITEM A (For Sole Source Procurements ONLY)


Explain what is unique about this vendor/brand and why your department must purchase this product:




Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor's sole source
status:


(Name & Phone Number)
 2




 Page | 12 of
REQUESTOR'S DECLARATION




 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


procurement and have exercised reasonable precaution to procure the item(s) requested above at the


lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would


be considered a conflict of interest, except as follows:


(List Actual, Potential, or Perceived Conflicts of Interest)




Raeiar antet r e n Department: Eqvipment Maintenance

Is this purchase being paid with grant funds? ☐ Yes ☐ No




Funds Approval: Date:
 Authorized Financial Officer



Account Number:




City Manager Approval: Date:




 3




 Page | 13 of
 Ciass 15-Automoblia
 Standard Pick Up Extended Cab

 Vendor Name:
 Thewhill FOAD Vendor Contact: Cheeles Ell
 Manufacturer/Brand: FORD Phona No.: 389286-1289
 Model Name & Number EISD XIL Emalk: ks. Ev

  Vehicle Requirements:
 ThoaNkill Aloattve.com
 Standard Pick Up Extendad Cab
 ClassiFication:

 Drive: 4 Wheel/All whesl with H/LD Range Manufacturer's Standard Avallable Colon
 Passenger saating: 4 minimum (inctuding driver) Standard Color Code Color Deseription
 Doors: 4, minimm
 TS Silir
  Whealbas 140ri, mlnimum
  GVWR: 6275 lbs, min, 7350 lbs. max.
 um BIACK
 Minimum 8 Cylinder for gasoline and Minimum 6 cylinderfor
  Engine: 2
 diesel
 whito
 Includes but not Iimited to: LImitedShip rear axde, traction lock
  Off Road Peckage: differential, hesvy duty engine cooling, siid plates, heavy duty
 suspension with gas shocks, tow hooks and all terrain tires.

  Tow Packag: Fectory Complete: Incfudes Integrated electric traller breke
 controller. hitch, and wiring
 Sjush/All westher Mats Inistalled on driver and passenger front and second row, except
 whare vinyl floor covaring is present.
 Bad: Short, with Installed Spray-In liner.
 Slidingrear wintow: Not required.

 Additional Raquiraments:
 Factory Nunaing Boards/Stap Bers, Cab Langth
 The Gasicin bid shadl irnctude she ntandard equipment requlirernentsas requirad in taction 3.1.1.1 of the
 spaciócation.


Vandor Bld Response:

 Vahicie fuel typa UNIT PRICE



Res-fuel $
Dlesal $
CRNG/B1fuel $
Hyand $

 Options:

FOB Deslership: (Deduct)
 s
FOB Otherthan Metre Charierton-Per Mile ‫ے‬



"Note - The above delivery "options" above are not evaluated as part ofthe award.




 Page | 14 of
 Department of Administration CORRECT ORDER NUMBER MUST
 State of West Virginla
 Purchasing Division APPEAR ON ALL PACKAGES, INVOICES,
 ATEOFWEST
 VIRG
 2019 Washington Street East
 Post Office Box 50130
 Master Agreement AND SHIPPING PAPERS. QUESTIONS
 CONCERNING THIS ORDER SHOULD BE
 Charleston, WV 25305-0130 DIRECTED TO THE DEPARTMENT
 CONTACТ.
 Order Date: 10-01-2025



 Order Number: CMA 0212 0212 MV26A Procurement Foider: 1802436
 Document Name: CMA MV26A Reason for Modification:


 Document Description: MV26-2026, OR LATEST MODEL VEHICLE AWARD OF CRFQ 0212 SWWC2600000001



 Procurement Type: Statewide MA (Open End)
 Buyer Name:
 Telephone:
 Emall:

 Shipping Method: Best Way Effective Start Date: 2025-10-01
 Free on Board: FOB Dest, Freight Prepaid Effective End Date: 2026-09-30


 VENDOR DEPARTMENT CONTACT
 Vendor Customer Code: 000000111679 Requestor Name: Mark A Atkins
 THORNHILL GROUP INC dba Thomhill Ford Requestor Phone: (304) 558-2307
  500 FORD FAIRLANE Requestor Email: mark.a.atkins@wv.gov

  CHAPMANVILLE ww 25508

 US




 2026
  Vendor Contact Phone: 304-855-8300 Extenslon:


 Discount Detalls:

 Discout Allowed Discount Percentage Discount Days
 FILE LOCATION
 #1 No 0.0000 0

 #2 No
 $3 No

 #4 No



 INVOICE TO SHIP TO


ALL STATE AGENCIES STATE OF WEST VIRGINIA


 VARIOUS LOCATIONS AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




 No City WV 99999 No City V 98999



US US


 10/15/2500 Total Order Amount: Open End

 Purchasing Division's File Copy



 MA 10/01/2005
PURCHASING DIVISION AUTHORIZATION ATORE GEVERAL PPROVA AS TO FORM ENCUMBRANÇE CERTIFICATON
 C
 DATE
 DATE:O-2


 stoe o2/01
ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON FILE




Date Printed: Oct 1. 2025 Order Number: CMA 0212 0212 MV26A Page: 1 FORM ID: W-PRC-CMA-002 2020/01




 Page | 15 of
 Resolution No. 26-003

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-003 – Authorizing the Mayor or City Manager to purchase one new Ford F-
2 150 extended cab pickup truck for Parks and Recreation from Thornhill Ford in the amount of
3 $42,396.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase one new Ford F-150 extended cab
8 pickup truck for Parks and Recreation from Thornhill Ford in the amount of $42,396.00
9 pursuant to a competitively bid statewide contract.




 Page | 16 of
 INSTRUCTIONS: This form
 CH
 MA
 L must be submitted to the City

 Manager's Office for any
 purchase of materials or

 supplies costing $5,000 or

 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON

 Purchase Request
 1215-25 Replacing Parks and Rec.
 Date:
 900/311
 To: CITY MANAGER,




 I request permission to purchase the following materialsand/or supplies: A new

  Ford F-150 484 Extended cab off th wr state contract



Purchase justification: This is rolacing Parlls and Rec 900/321 on its
  resular Reptac-ement Schedue of6 the Fx 2025-2026 Brdset-



If approved, the total purchase price will be: $42,396.00

(Check One)



☐The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).



 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 17 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)


1. Thornhill Ford Price Quote: $. 42, 396.00
2. Price Quote: $


3. Price Quote: $


4. Price Quote: $


5. Price Quote: $



The apparent low-bid vendor meeting specifications is:

AND


 The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR


☑ I recommend not contracting with the lowest bidder meeting specifications and instead

 recommend contracting with Thornhill Ford because:



 This i3 setting Purcharsed off th WV State Contrect.
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector's records.



 ITEM A (For Sole Source Procurements ONLY)



Explain what is unique about this vendor/brand and why your department must purchase this product:




Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor's sole source
status:


(Name & Phone Number)
 2




 Page | 18 of
REQUESTOR'S DECLARATION



 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


procurement and have exercised reasonable precaution to procure the item(s) requested above at the

lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would


be considered a conflict of interest, except as follows:

(List Actual, Potential, or Perceived Conflicts of Interest)




Matet eortetrnRen n Department: Eqviemat Maintinanu

Is this purchase being paid with grant funds? ☐ Yes ☑ No




Funds Approval: Date:
 Authorized Financial Officer




Account Number:



 Date:
City Manager Approval:




 3




 Page | 19 of
 Class 15-Automobilа
 Standard Pick Up Extended Cab


  Vendor Name:

  Manufacturer/Brand:
 Thanw hilt FOAD
 FOAD
 Vendor Contact: Chaeles
 Phone No.: 384-856-1289
 Eu.

  Model Name & Number: FI5D XIL Email: Ch4. EH
 ThoRNkill AtotiNe.com
 Vehicie Requirements: Standard Pick Up Extended Cab
 Ciassification:

 Drive: 4 Wheel/All wheel with Hl/Lo Range Manufacturer's Standard Avallable Colors

 Passengarseating: 4 minimum (including driver) Standard Color Code Color Description
 Doors: 4, minimum TS Sil
 Wheathase: 140n., minimum M?
 GVWR: 6275 lbs. min, 7350 Jbs. max. um ACK
 Minimum8 Cylinder for gesoline and Minimum 6 cylinder for
 Engine: diesel YZ white
 Includes but not limited to: Limited Slip reer exle, traction lock
 Off Road Pockage: differential, heavy duty engire cooling, skid plates, haevy duty
 suspension with gas shocks, tow hooks and all terrain tiras.

 Factory Complete: Inclúdes integrated electric traller bra
 Tow Package:
 controller, hitch, and wrin
 Installed on driver and passenger front and second row, excapt
 Skuah/Ail weather Mats
 where vinyl floor covering is present.
 Bad: Short, with Installed Spray-In liner.
 Sliding reai wislowz Not required.
 Additional Requirements:
Fectory Runaing Boerds/Step Bars, Cab Length
The vah icie bld shall inciude the standard equipment requirements es requtred in section 3.1.1.1 of the
spesticntion.


Vendor Bid Response:

 Vshicle fuel type UNIT PRICE



FiamMusl $ 42 39
Dlesal

CNS/Bffuel $
Hybrid

 Options:

FOB Desiershig: (Deduck

FOB Other than Metro Charieston-Per Mille



*Note-The above delivery "options" above are not evaluated as part ofthe award.




 Page | 20 of
 I
 Department of Administration State of West Virginia CORRECT ORDER NUMBER MUST
 STV Purchasing Division APPEAR ON ALL PACKAGES, INVOICES,
 WE
 OF
 ATE 2019 Washington Street East Master Agreement AND SHIPPING PAPERS, QUESTIONS
 T
 STA
 Post Office Box 50130 CONCERNING THIS ORDER SHOULD BE
 Charfeston, WV 25305-0130 DIRECTED TO THE DEPARTMENT
 Order Date: 10-01-2025 CONTACТ.




  Order Number: CMA 0212 0212 MV26A 1 Procurement Fokder: 1802436
  Document Name: CMA MV26A Reason for Modification:

  Document Description: MV26-2026, OR LATEST MODEL VEHICLE AWARD OF CRFQ 0212 SWC2600000001


  Procurement Type: Statewide MA (Open End)
  Buyer Name:

  Telephone:
  Emall:

  Shipping Method: Best Way Effective Start Date: 2025-10-01

  Free on Board: FOB Dest, Freight Prepaid Effective End Date: 2026-09-30


 VENDOR DEPARTMENT CONTACT
  Vendor Customer Code: 000000111679 Requestor Name: Mark A Atkins
  THORNHILL GROUP INC dba Thornhill Ford Requestor Phone: (304) 558-2307
  500 FORD FAIRLANE Requestor Email: mark.a.atkins@ww.gov

  CHAPMANVILLE ww 25508

  US




 2026
  Vendor Contact Phone: 304-855-8300 Extenslon:


  Discount Detalls:

 Discount Allowed Discount Percentage
 FILE LOCATION
 Discount Days
  #1 No 0.0000 D

 #2 No

  *3 No
 #4 No


 INVOICE TO SHIP TOo


 ALL STATE AGENCIES STATE OF WEST VIRGINIA

 VARIOUS LOCATIONS AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




 99999 /VW
 No City No City WV 99999


US US


 10/15/2x 00 Total Order Amount: Open End

 Purchasing Division's File Copy


 MA 10/01/2005
 PURCHASING DIVISION AUTHORIZATION ATTORGEY GENERAL PPROVAL AS TO FORM ENCUMBRANCE
 BRANCECERTIFICATIO
DATE DATE.
 DATE:0-20-25
ELECTRONIC SIGNATURE ON FILE 5 ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON FILE




Date Printed: Oct 1, 2025 Order Number:
 10/20/2025
 СMА 0212 0212 MV26A 1 Page: 1 FORM ID: WV-PRC-CMA-002 2020/01




 Page | 21 of
 Resolution No. 26-004

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-004 – Authorizing the Mayor or City Manager to purchase one new Ford F-
2 150 regular cab pickup truck for the Street Department from Thornhill Ford in the amount of
3 $37,968.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase one new Ford F-150 regular cab
8 pickup truck for the Street Department from Thornhill Ford in the amount of $37,968.00
9 pursuant to a competitively bid statewide contract.




 Page | 22 of
 INSTRUCTIONS: This form
 U
 YO must be submitted to the City
 CIT
 Manager's Office for any

 purchase of materials or
 supplies costing $5,000 or

 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON

 Purchase Request
 Date: 12-15-25 Replacing Strerb Dept.
 75015
 To: CITY MANAGER,




I request permission to purchase the following materials and/or supplies: A new

 Ford F150 4x4 Reg cab off WV state Contract


Purchase justification: This is relacing Street Dept.Truck 750/5
 on its regular replacemunt schedule off Fy-2025-2026
 Budgat Kear

If approved, he total purchaseprice willbe$37.968. 00


(Check One)



 The price is less than the $25,000 permitted for purchases without advertising for
 bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).



☐ The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 23 of
 have contacted the following responsible vendors and have attached their written quotes for the
 requested item(s): (Minimum of 3 Quotes Required)

 1. Thornhill Ford Price Quote: $ 37,968.00
 2.
 Price Quote: $

 3. Price Quote: $

 4. Price Quote: $

 5. Price Quote: $



The apparent low-bid vendor meeting specifications is:


AND



☐The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR


☑ I recommend not contracting with the lowest bidder meting specifications and instead
  recommend contracting with Thornhil Ford because:


 This is settin purchssed oft th wV state Controt

 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector's records.



ITEM A (For Sole Source Procurements ONLY)


Explain what is unique about this vendor/brand and why your department must purchase this product:




Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor's sole source
status:


(Name & Phone Number)
 2




 Page | 24 of
 REQUESTOR'S DECLARATION




 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


 procurement and have exercised reasonable precaution to procure the item(s) requested above at the


 lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would


 be considered a conflict of interest, except as follows:


 (List Actual, Potential, or Perceived Conflicts of Interest)




Rerpaet Lieimas n one Department: Evipment Mainterane

Is this purchase being paid with grant funds? Yes No




Funds Approval: Date:
 Authorized Financial Officer



Account Number:




City Manager Approval: Date:




 3




 Page | 25 of
 Class 14-Automobile
 Standard Pick Up Reg Cab

 Vandor Name: Thoutill FoRD Vendor Contact: ChAMES EMs
 Manufacturer/Brand: FedD Phone No.:304-855.129
 Model Name & Numbar: FISD FIL Emall: Chachr
 Thawnill aut aotire.wrm
Vehicie Requirements:
 Standerd Pick Up Reg Cab
Cisssification:
 Driva: 4 Wheel/All wheal with H/Lo Range Manufacturer's Standard Avallable Colors


 Passenger seating: 2 minimum (including driver) Standard Color Code Color Description

Doors: 2, minimum
Whealbase: 119 in minimum um KIALK
GVWR: 6000 lbs. min, 6650 lbs. max. GRAY
Engine: 6cylinder minimum YZ. whive
 Factory Complete: Includes Integrated electric traller brake
 Tow Package:
 controller, hitch, and wiring
Additional Requirements:
Installed Spray-in bediiner
Factory Running Boards/Step Bars, Cab Length
Thevehicie hid shall inchude the standard equipment requlrements as required in section 3.1.1.1 of
thespecification.




Vendor Bid Response:

 Vahicle fuel type UNIT PRICE

Gusolne $ 3796 ee
Hex-Mue! $ 37968.F.
Diesat $

CNS/Bifuel $

Hybrid $

 Options:

FOB Desiership: (Deduct) $

FOB Other than Metro Charleston-Per Mlle



"Nota -The above delivery "options" above are not evaluated as part of the award.




 Page | 26 of
 CORRECT ORDER NUMBER MUST
 WE
 STV
 Department of Administration State of West Virginia
 APPEAR ON ALL PACKAGES, INVOICES.
 Purchasing Division
 ATE
 O IR
 T
 G
 2019 Washington Street East Master Agreement AND SHIPPING PAPERS. QUESTIONS
 CONCERNING THIS ORDER SHOULD BE
 Post Office Box 50130
 DIRECTED TO THE DEPARTMENT
 Charleston, WV 25305-0130
 Order Date: 10-01-2025 CONTACТ.




 Order Number: CMA 0212 0212 MV26A 1 Procurement Folder: 1802436

 CMA MV26A Reason for Modification:
 Document Name:
 AWARD OF CRFQ 0212 SWC2600000001
 Document Description: MV26-2026, OR LATEST MODEL VEHICLE


 Procurement Type: Statewide MA (Open End)

 Buyer Name:
 Telephone:
 Email:
 Effective Start Date: 2025-10-01
 Shipping Method: Best Way
 FOB Dest, Freight Prepaid Effective End Date: 2026-09-30
 Free on Board:


 VENDOR DEPARTMENT CONTACT

 Vendor Customer Code: 000000111679 Requestor Name: Mark A Atkins

 THORNHILL GROUP INC dba Thomhill Ford Requestor Phone: (304) 558-2307
 500 FORD FAIRLANE Requestor Email: mark.a.atkins@wv.gov


 CHAPMANVILLE ww 25508

 US




 2026
 Vendor Contact Phone: 304-855-8300 Extension:


 Discount Details:

 FILE LOCATION
 Discount Allowed Discount Percentage Discount Days
 #1 No 0.0000 0

 #2 No

#3 No

 #4 No


 INVOICE TO SHIP TO


ALL STATE AGENCIES STATE OF WEST VIRGINIA


VARIOUS LOCATIONS AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




 WV 99999 No City WV 99999
No City


US US



 10/15/24 01 Total Order Amount: Open End

 Purchasing Division's File Copy



 MA 10/01/2005 ATOREY GEUERAL PPROVA AS TO FORM ENCUMBRANCE CERTIFICATION
PURCHASING DIVISION AUTHORIZÁTIÓN

 DATE:0-20-25
ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON FILE




Date Printed: Oct 1, 2025 Order Number:
 10/20/2025
 CМА 0212 0212 MV26A 1 Page: 1 FORM ID: WV-PRC-CMA-002 2020/01




 Page | 27 of
 Resolution No. 26-005

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-005 – Authorizing the Mayor or City Manager to purchase two new Jeep
2 Compass Trailhawk 4x4 vehicles for Development Services from Stephens Auto Center in the
3 total amount of $66,258.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase two new Jeep Compass Trailhawk
8 4x4 vehicles for Development Services from Stephens Auto Center in the total amount of
9 $66,258.00 pursuant to a competitively bid statewide contract.




 Page | 28 of
 INSTRUCTIONS: This form
 must be submitted to the City
 Manager's Office for any
 purchase of materials or

 supplies costing $5,000 or
 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON

 Purchase Request

Date: 12-13-25 Replaciny Development Servias
 430/542 and 549
To: CITY MANAGER,




I request permission to purchase the following materials and/or supplies: 2 new

Jeep Compass trailhawk 4x4 of the wr State contract.


Purchase justification: These are replaciny 430/542 of Fy 2025-2026 Bud +7

and 430/549 Fron Bring totaled in accidont.
 off wv state Contract,

 x33,129,00
If approved, the total purchase price willbe: 66,258.


(Check One)



 The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).



☐ The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 29 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)
 33,/29.00
1. Stephans Auto Centay Price Quote: $ 66,25800

2. Price Quote: $

3. Price Quote: $

4. Price Quote: $

5. Price Quote: $




The apparent low-bid vendor meeting specifications is:


AND


 The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR


☑I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with stephens Auto Centey because:


 These are sotting Purchred off the wV state Contrant
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector's records.




ITEM A (For Sole Source Procurements ONLY)


Explain what is unique about this vendor/brand and why your department must purchase this product:




Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor's sole source
status:


(Name & Phone Number)
 2




 Page | 30 of
REQUESTOR'S DECLARATION




 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


procurement and have exercised reasonable precaution to procure the item(s) requested above at the


lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would


be considered a conflict of interest, except as follows:


(List Actual, Potential, or Perceived Conflicts of Interest)




Rerent antnty on l Department: uiemat Manta

Is this purchase being paid with grant funds? ☐ Yes No




Funds Approval: Date:
 Authorized Financial Officer



Account Number:




City Manager Approval: Date:




 3




 Page | 31 of
 Class 6-Automobile
 Compact Utility

  Vendor Name: STEPHENS AUTO CENTER Vendor Contact: MIKE BALLARD

  Manufacturer/Brand: JEEP COMPASS TRAILHAWK 4X4 Phone No.: 304-369-2411
 Model Name & Number: MPJH74 Emall: mballard@stephensauto.com

 Vehicle Requirements:
 Compact Utiliky
 Classification:
 Drive: 4 Wheel/All Wheel with High & Low Range Manufacturer's Standerd Avallable Colors
 Passenger seating: 5 (Including driver) Standard Color Code Color Dascription
 Doors: 4, minimum PW7 WHITE
Wheelbese: 102 in., minimum

 GVWR: 4350 lba. min, 5600 lbs. max.

 Engine: 4 cylinder minimum

 Includes but not limited to: Limited Slip rear axle, traction lock
 Off Roud Package: differential, heavy duty engine cooling, skid plates, heavy duty
 suspension with gas shocks, tow hooks and all terrain tires.


 Tow Package: Instalied Hitch & Wiring

 Shush/All-Westher Mats: Installed: Driver, Passenger, Cargo Areas
The vehide bid shall inctade the standard equipment requirements as required in saction 9.1.1.1 of the
spectfication.




Vendor Bid Response:

 Vahicle fuel type Unit Price

Gasoline S 33,129.00
Flex-Aun! $
Diesel $
CNG/Bifua S
Hybrid $


 Optiont:

FOB Deslership: (Deduct) N/A

FOB Other than Metro Charteston-Per Mle $ 2.00


*Note -The above delivery "options" above are not evaluated as part of the award.




 Page | 32 of
 Department of Administration
 State of West Virginia CORRECT ORDER NUMBER MUST
 E Purchasing Division APPEAR ON ALL PACKAGES, INVOICES,
 STVIR
 STAOTFÉ Master Agreement
 E
 2019 Washington Street East AND SHIPPING PAPERS. QUÉSTIONS
 Post Office Box 50130 CONCERNING THIS ORDER SHOULD BE
 Charleston, WV 25305-0130 DIRECTED TO THE DEPARTMENT
 Order Date: 10-01-2025 CONTACТ.



 Order Number: CMA 0212 0212 MV26C 1 Procurement Folder: 1802720
 Document Name: CMA MV26C Reason for Modification:

 Document Description: MV26-2028, OR LATEST MODEL VEHICLE AWARD OF CRFQ 0212 SWWC2600000001


 Procurement Type: Statewide MA (Open End)
 Buyer Name:
 Telephone:
 Email:

  Shipping Method: BestWay Effective Start Date: 2025-10-01
 Free on Board: FOB Dest, Freight Prepald Effective End Date: 2026-09-30


 VENDOR DEPARTMENT CONTACT
 Vendor Customer Code: 000000199714 Requestor Name: Mark A Atkins
 STEPHENS AUTO CENTER
 Requestor Phone: (304) 558-2307
 PO BOX 278
 Requestor Emall: mark.a.atkins@wv.gov
 DANVILLE w 25053278
  US
  Vendor Contact Phone: 999-999-9999 Extension:


  Discount Details:


  #1
 Discount Allowed
 No
 Discount Percentage
 0.0000
 Discount Days
 이
 2026
 FILE LOCATION
  2 No

  #3 No
  2 No



 INVOICE TO SHIP TO


 ALL STATE AGENCIES STATE OF WEST VIRGINIA

 VARIOUS LOCATIONS AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




 No City WV 99999 No City WV 99999


 US US



 1015/2561 Total Order Amount: Open End
 Purchasing Division's File Copy




 PURCHASING DIVISION AUTHORIZATION A TORNEY GENERA APPROVAL AS TO FORM ENCUMBRANCE CERTIFICATION

 e /14/25 DATI DATE:
 20-2S
 ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON ELECTRONIC SIGNATURE ON FILE




Date Printed: Oct 1, 2025 Order Number:
 10/2
 CMA 0212 0212 MV26C Page: 1 FORM ID: WV-PRC-CMA-002 2020/01




 Page | 33 of
 Resolution No. 26-006

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-006 – Authorizing the Mayor or City Manager to purchase three new Jeep
2 Compass Trailhawk 4x4 vehicles for Parking Systems from Stephens Auto Center in the total
3 amount of $99,387.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase three new Jeep Compass Trailhawk
8 4x4 vehicles for Parking Systems from Stephens Auto Center in the total amount of $99,387.00
9 pursuant to a competitively bid statewide contract.




 Page | 34 of
 INSTRUCTIONS: This form
 must be submitted to the City

 CATYO
 F  CHAR Manager's Office for any
 purchase of materials or

 supplies costing $5,000 or
 more. A minimum of 3 quotes

 is required for this form.
 CITY OF CHARLESTON

 Purchase Request
Date: 1245-25
 Replacing Parking Sistins
 571/614,298, 101
To: CITY MANAGER,



I request permission to purchase the following materials and/or supplies: 3 new

Jeep Compass Trailhak 484 off wr state
  Contract

 Parking systoms
Purchase justification: These are rexlacing
 571/614,298 and 101 off FX-2025-2026 Budset
These are on tere regular replaument Scheduk
 33,129,0
If approved, the total purchase price will be: $99.387.00

(Check One)



☐ The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).



☐ The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 35 of
 have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required) 33,19,00
1. stephens Auto Centr Price Quote: 599382.00
 $ 9

2. Price Quote: $

3. Price Quote: $


4. Price Quote: $


5. Price Quote: $



The apparent low-bid vendor meeting specifications is:

AND


☐ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR



☑ I recommend not contracting with the lowest bidder meeting specificationsand instead
 recommend contracting with Stephens Arto Centr because:
 These are setting Prrchased off th wr State Contrart.
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector's records.



ITEM A (For Sole Source Procurements ONLY)



Explain what is unique about this vendor/brand and why your department must purchase this product:




Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor's sole source
status:




 INSTRUCIONS This form
 mustbesubnitted tothe c
 Manager's Office for any
 purchase f materials.
 esupplies costing $5,000o
 more A minimum of3.quotes




 Page | 36 of
REQUESTOR'S DECLARATION




 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


procurement and have exercised reasonable precaution to procure the item(s) requested above at the


lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would


be considered a conflict of interest, except as follows:


(List Actual, Potential, or Perceived Conflicts of Interest)




Request Submitted By: Department: Eqvipment Maintmonvc

Is this purchase being paid with grant funds? Yes ☑ No




Funds Approval: Date:
 Authorized Financial Officer



Account Number:




City Manager Approval: Date:




 3




 Page | 37 of
 Class 6-Automobile

 Compact Utility


 Vendor Name: STEPHENS AUTO CENTER Vendor Contact MIKE BALLARD

 Manufacturer/Brand: JEEP COMPASS TRAILHAWK 4X4 Phone No.: 304-369-2411
 Model Name & Number: MPJH74 Emall: mbalard@stephensauto.com

 Vehile Requirements:
 Compact Utillity
 Ciassification:
 Drive: 4 Wheel/A Wheel with High & Low Range Manufacturer's Standard Avaliable Colors

 Passenger seating: 5 (including driver) Standard Color Code Color Description
 Doors: 4, minimum PW7 WHITE
Wheelbase: 102 kn., minimum
 GVWR: 4350 lbs. min, 5600 lbs. max.

 Engine: 4 cylinder minimum

 Includes but not limited to: Limited Silp rear axle, traction lock
 Off Road Package: differential, heavy duty engine cooling, skid plates, heavy duty
 suspension with gas shocks, tow hooks and all terrain tires.

 Tow Package: Installed Hitch & Wiring

 Slush/All-Weather Mats: Installed: Driver, Passenger, Cargo Areas
The vahiie bid shall inctude the standard equipment requirements as ruquirod in section 3.1.1.1 of the
spectfication.




Vendor Bld Response:

 Vehicle fuel type Unit Price

Bmoline $ 33,129.00

Flou-fual $
Dlesel $

CNG/Bifual $

Hybrld $


 Options:

FOB Dealerthip: (Deduct) N/A

FOB Other than Metro Chariaston-Per Mille S 2.00


*Note-The above delivery "options" above are not evaluated as part of the award.




 Page | 38 of
 Department of Administration CORRECT ORDER NUMBER MUST
 State of West Virginia
 APPEAR ON ALL PACKAGES, INVOICES.
 F
  AT Purchasing Division
 Master Agreement
 EO AND SHIPPING PAPERS. QUESTIONS
 2019 Washington Street East
 Post Office Box 50130 CONCERNING THIS ORDER SHOULD BE
 DIRECTED TO THE DEPARTMENT
 Charleston, WV 25305-0130
 Order Date: 10-01-2025 CONTACT.




 Order Number: CMA 0212 0212 MV26C 1 Procurement Folder: 1802720

 Document Name: CMA MV26C Reason for Modification:

 AWARD OF CRFQ 0212 SWC2600000001
 Document Description: MV26-2026, OR LATEST MODEL VEHICLE


 Procurement Type: Statewide MA (Open End)

 Buyer Name:
 Telephone:
 Email:

 BestWay Effective Start Date: 2025-10-01
 Shipping Method:
 Free on Board: FOB Dest, Freight Prepaid Effective End Date: 2026-09-30


 VENDOR DEPARTMENT CONTACT
 Vendor Customer Code: 000000199714 Requestor Name: Mark A Atkins

 STEPHENS AUTO CENTER Requestor Phone: (304) 558-2307
  PO BOX 278 Requestor Email: mark.a.atkins@wv.gov


 DANVILLE ww 25053278
 US
 Vendor Contact Phone: 999-999-9999 Extension:


 Discount Details:

 Discount Allowed Discount Percentage Discount Days
 2026
 FILE LOCATION
 #1 No 0.0000 0

 #2 No

 #3 No
 #4 No


 INVOICE TO SHIP TO


ALL STATE AGENCIES STATE OF WEST VIRGINIA

VARIOUS LOCATIONS AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




No City WV 99999 No City WV 99999



US US



 10/15/27 90 Total Order Amount: Open End

 Purchasing Division's File Copy



 MA 10/01/205
 PURCHASING DIVISION AUTHORIZATION A TORNEY GENERA APPROUAL AS TO FORM ENCUMBRANCE CERTIFICATION




ELECTRONIC SIGNATURE ON FILE
 sd14/25 DAT
 ELECTRONIC SIGNATURE ON PE
 DATE:
 ELECTRONIC SIGNATURE ON FILE
 0-25




Date Printed: Oct 1, 2025 Order Number: CMA 0212
 110/eckaw5
 0212 MV26C 1 Page: 1 FORM ID: WV-PRC-CMA-002 2020/01




 Page | 39 of
 Resolution No. 26-007

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-007 – Authorizing the Mayor or City Manager to purchase one new Chevy
2 Express 15 passenger van for Parks and Recreation from Stephens Auto Center in the amount of
3 $45,549.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase one new Chevy Express 15 passenger
8 van for Parks and Recreation from Stephens Auto Center in the amount of $45,549.00 pursuant
9 to a competitively bid statewide contract.




 Page | 40 of
 INSTRUCTIONS: This form
 M must be submitted to the City
 U
 T
 Manager's Office for any
 purchase of materials or

 supplies costing $5,000 or

 more. A minimum of 3 quotes

 is required for this form.
 CITY OF CHARLESTON

 Purchase Request
 12-1J.25 Replacing Parks and Rec.
 Passenger Van 900/321
Date:


To: CITY MANAGER,




I request permission to purchase the following materials and/or supplies: A new

Chery Express 15 passenger Van oft wr state Contraote.

Purchase justification: This is Replacing Parks and Roe. 900/321
 of6 F4-2025-2026 Budgit Xear on its regikr rrelatmont
  Schedule.


If approved, the total purchase price will be: $45,549.00

(Check One)



 The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).


 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITЕМ
 A on page 2.)




 Page | 41 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)

 $ 45,549
 St ephems Motor Company Price Quote:
1.


2. Price Quote: $

3. Price Quote: $


4. Price Quote: $

5. Price Quote: $



The apparent low-bid vendor meeting specifications is:


AND



☐ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR




 Page | 42 of
REQUESTOR'S DECLARATION




 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


procurement and have exercised reasonable precaution to procure the item(s) requested above at the


lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would


be considered a conflict of interest, except as follows:


(List Actual, Potential, or Perceived Conflicts of Interest)




 y
ARaiart ilhnte nly Department: Eqvipment Maintenamu

Is this purchase being paid with grant funds? ☐Yes ☑ No




Funds Approval: Date:
 Authorized Financial Officer




Account Number:




City Manager Approval: Date:




 3




 Page | 43 of
 Class 22-Autom
 obile
 Full Size Van
 Vendor Name:
 Manufacturer/Br STEPHENS MOTOR
 and: COMPANY
 Modal Name CHEVY EXPRESS Vendor Contac
 & Numbeт: t: MIKE BA
 LLARD
 C633706 Phona No.: 30
 4-369-2411
 Vahicle Regu
 irements: Emaik: mbal
 Classtficationt iard@stephensa
 Drive: Full Size Van uto.com
 RearWhee!
 Passenger se
 ating
 15 minimum (inc
 luding driver) Manufacturer's
 Standard Availa
 Doors: 5,mtan: 1
 Let Front, Standard Color Co ble Colors
 1 Right de
 Front, 1 Passenger
 Side Mid Sody, 2
 ColorDescript
 ion
 Whaelbase: Rear Facing.
 134 in., minmum
 GVWR: GAZ
 WHITE
 6250 lbs. mia, 9930 lbs. max.

 Engfaes 6 cylinder min
 imum for gasoli
 engines, 4 cylinder ne
 miamum for
 diesel
 Adkditional Requlveme
 Thevehtcle bid stal
 ets:
 l incude the tan
 pestion 3.1.1.1 of the sard equipment
 requirements as req
 mechiication utred in


 Vendor Bi
 d Response:

 Vehicte frel
 type
 Unit Price
 Gasotine
 S
 Hx-Ausl 45,549.00
 s
  Diesel
 $
  CNG/tud
 $
 Hyborid
 $
 Options:

FOS Dealership:
 (Deduct)
FOB Other tha
 n Metro Charte
 ston-Per Me N/A
 Note-The abov $
 e detivery "optio 2.00
 ns" above are not
 evaluated as par
 t of the award.




 Page | 44 of
 CORRECT ORDER NUMBER MUST
 Department of Administration State of West Virginia
 Purchasing Division APPEAR ON ALL PACKAGES, INVOICES,
 Master Agreement
 OFWESTVIRGIN
 TE AND SHIPPING PAPERS. QUESTIONS
 2019 Washington Street East
 CONCERNING THIS ORDER SHOULD BE
 Post Office Box 50130
 DIRECTED TO THE DEPARTMENT
 Charleston, WV 25305-0130
 Order Date: 10-27-2025 CONTACт.




 CMA 0212 0212 MVTRUCK26D 1 Procurement Folder: 1823706
 Order Number:
 Reason for Modification:
 Document Name: CMA MVTRUCK26D
 AWARD OF CRFQ 0212 SWC2600000002
 Document Description: MVTRUCK26-2026 OR LATEST MODEL VEHICLE



 Procurement Type: Statewide MA (Open End)

Buyer Name:
 Telephone:
 Emall:
 Effective Start Date: 2025-11-15
Shipping Method: Best Way
 Effective End Date: 2026-11-14
 Free on Board: FOB Dest, Freight Prepaid


 VENDOR DEPARTMENT CONTACT

 Vendor Customer Code: VC0000136962 Requestor Name: Mark A Atkins

 STEPHENS MOTOR COMPANY LLC Requestor Phone: (304) 558-2307
 1508 MAIN STREETE Requestor Emall: mark.a.atkins@ww.gov


 OAK HILL Ww 25901

 US
 Vendor Contact Phone: 3043692411 Extensioл:


 Discount Details:

 Discount Allowed Discount Percentage Discount Days
 2026
 FILE LOCATION
 #1 No 0.0000 o


#2 No

 #3 No

  4 No


 INVOICE TO SHIP TO



VARIOUS AGENCY LOCATIONS STATE OF WEST VIRGINIA


AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




No City WV 99999 No City WV 99999



US US




 CR 11-10-25 Total Order Amount: Open End


 Puchasing Diviston's Hile Capy



 10/00/005
 MA 10
PURCHASING DIVISION AUTHORIZATION ATTORNEY GEMERAL PPRON AS TO FORM ENCUMBRANCE CERTIFICATION



 DATE:
 ELECTRONIC SIGNATURE ON FILR
 toetace
 DATE:-25
 ELECTRONIC SIGNATURE ON FILE
ELECTRONIC SIGNATURE ON FILE




Date Printed: Oct 27, 2025 Order Number:
 11/18/2005
 CMA 0212 0212 MVTRUCK28D 1 Page 1 FORM ID: WV-PRC-CMA-002 2020/01




 Page | 45 of
 Resolution No. 26-008

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-008 – Authorizing the Mayor or City Manager to purchase a SimMan ALS
 2 Manikin with tablet, accessories and technical coverage for the Charleston Fire Department
 3 from Laerdal Medical Corporation in the amount of $51,133.95 pursuant to a competitively
 4 sourced contract.
 5
 6 Be it Resolved by the Council of the City of Charleston, West Virginia:
 7
 8 That the Mayor or City Manager is authorized to purchase a SimMan ALS Manikin with tablet,
 9 accessories and technical coverage for the Charleston Fire Department from Laerdal Medical
10 Corporation in the amount of $51,133.95 pursuant to a competitively sourced contract.




 Page | 46 of
 INSTRUCTIONS: This form
 must be submitted to the City
 Manager’s Office for any
 purchase of materials or
 supplies costing $5,000 or
 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON
 Purchase Request
 12/12/2025
Date: _____________

To: CITY MANAGER,


I request permission to purchase the following materials and/or supplies: _________________________

Interactive manikin with controller tablet, accessories, &
_____________________________________________________________________________________

training course. 24 month technical coverage
_____________________________________________________________________________________

Purchase justification: To provide training prop for assessment,
 __________________________________________________________________

administration, & stabilization of medical & trauma patients.
_____________________________________________________________________________________

Sourcewell Contract 011822-LAE.
_____________________________________________________________________________________



 $51,133.95
If approved, the total purchase price will be: ________________________



(Check One)


 The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).


 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 47 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)

1. Laerdal Medical Corporation
 __________________________________ 51,133.95
 Price Quote: $_________________

2. __________________________________ Price Quote: $_________________

3. __________________________________ Price Quote: $_________________

4. __________________________________ Price Quote: $_________________

5. __________________________________ Price Quote: $_________________


 Laerdal Medical Corporation
The apparent low-bid vendor meeting specifications is: __________________________________

AND

✔ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector’s records, and I recommend authorizing the purchase through the
 low-bid vendor. Outside city limits
OR

 I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with ______________________________ because:

 _______________________________________________________________________________
 _______________________________________________________________________________
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector’s records.


ITEM A (For Sole Source Procurements ONLY)

Explain what is unique about this vendor/brand and why your department must purchase this product:
_____________________________________________________________________________________
_____________________________________________________________________________________
____________________________________________________________________________________
Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor’s sole source
status:
(Name & Phone Number)_______________________________________
 2


 Page | 48 of
REQUESTOR’S DECLARATION


 I declare that I have fully complied with the letter and intent of the City Code as it pertains to

procurement and have exercised reasonable precaution to procure the item(s) requested above at the

lowest price, consistent with good service and quality.

 I also declare that I have no personal or business relationship with the listed vendor(s) that would

be considered a conflict of interest, except as follows:

(List Actual, Potential, or Perceived Conflicts of Interest) ______________________________________

_____________________________________________________________________________________




 City Manager’s Office
 Bernice A. Freas for CFD Department: ___________________________
Request Submitted By: _________________________



Is this purchase being paid with grant funds? Yes No




*************************************************************************************


Funds Approval: _________________________ Date: ______________
 Authorized Financial Officer


 976C11 645900 **BUDGETED FY26**
Account Number: _____________________________________________________________________


City Manager Approval: ______________________________ Date:_____________________




 3


 Page | 49 of
Page | 50 of
Page | 51 of
Page | 52 of
Page | 53 of
Page | 54 of
Page | 55 of
 Resolution No. 26-009

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-009 – Authorizing the Mayor or City Manager to purchase one new Chevy
2 Express 2500 Cargo Van for the Charleston Police Department from Mid-State Auto in the
3 amount of $38,747.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase one new Chevy Express 2500 Cargo
8 Van for the Charleston Police Department from Mid-State Auto in the amount of $38,747.00
9 pursuant to a competitively bid statewide contract.




 Page | 56 of
 INSTRUCTIONS: This form
 must be submitted to the City
 Manager’s Office for any
 purchase of materials or
 supplies costing $5,000 or
 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON
 Purchase Request
 12/31/2025
Date: _____________

To: CITY MANAGER,


I request permission to purchase the following materials and/or supplies: _________________________

2026 Chevy Express 2500 Cargo Van
_____________________________________________________________________________________

_____________________________________________________________________________________

 Budgeted rotation for vehicles.
Purchase justification: __________________________________________________________________

Purchase via statewide contract.
_____________________________________________________________________________________

_____________________________________________________________________________________



 $38,747.00
If approved, the total purchase price will be: ________________________



(Check One)


 The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).


 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 57 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)

1. Mid-State Chevrolet
 __________________________________ 38,747.00
 Price Quote: $_________________

2. __________________________________ Price Quote: $_________________

3. __________________________________ Price Quote: $_________________

4. __________________________________ Price Quote: $_________________

5. __________________________________ Price Quote: $_________________


 Mid-State Chevrolet
The apparent low-bid vendor meeting specifications is: __________________________________

AND

✔ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector’s records, and I recommend authorizing the purchase through the
 low-bid vendor. Outside city limits
OR

 I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with ______________________________ because:

 _______________________________________________________________________________
 _______________________________________________________________________________
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector’s records.


ITEM A (For Sole Source Procurements ONLY)

Explain what is unique about this vendor/brand and why your department must purchase this product:
_____________________________________________________________________________________
_____________________________________________________________________________________
____________________________________________________________________________________
Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor’s sole source
status:
(Name & Phone Number)_______________________________________
 2


 Page | 58 of
REQUESTOR’S DECLARATION


 I declare that I have fully complied with the letter and intent of the City Code as it pertains to

procurement and have exercised reasonable precaution to procure the item(s) requested above at the

lowest price, consistent with good service and quality.

 I also declare that I have no personal or business relationship with the listed vendor(s) that would

be considered a conflict of interest, except as follows:

(List Actual, Potential, or Perceived Conflicts of Interest) ______________________________________

_____________________________________________________________________________________




 City Manager’s Office
 Bernice A. Freas for CPD Department: ___________________________
Request Submitted By: _________________________



Is this purchase being paid with grant funds? Yes X No




*************************************************************************************


Funds Approval: _________________________ Date: ______________
 Authorized Financial Officer


 976C10 645900
Account Number: _____________________________________________________________________


City Manager Approval: ______________________________ Date:_____________________




 3


 Page | 59 of
 CITY OF CHARLESTON
 Police Department
 Purchase Request Form


Date: 12/30/2025 Purchase Order #:

Vendor: Mid-State Chevrolet V12934 Phone #: 304-765-3988


Contact: Gary Gilbert Fax: 304-765-5269


Address: 26 Days Drive, Sutton, WV 26601
 (Street, City, State, Zip)


 Quantity Description Unit Price Total Price
 1 2026 Chevrolet Express 2500 Cargo 38,741.00 38,741.00
 Color Silver Ice Metallic
 *standard size
 6.00 6.00
 1 Temporary Registration Plate




 TOTAL 38,747.00

 Lt. R. Henderson Date: 12/30/2025
Requested By:

Purpose of Request: New Transport Van. Budgeted Rotation.
 State contract pricing.


 State Contract




Division Commander:
 Denied Approved LT. R.Henderson Date: 12-31-25


Bureau Commander:
 Denied Approved Date:




 12/31/25
Chief of Police:
 Denied Approved Date:



Budget Officer:
  Denied Π Approved
 X Bernice A. Freas Date: December 31, 2025



Council Action Date: Account: 976C10 645900 Budgeted FY2026




 Form CPDPR Revised 05/20/05




 Page | 60 of
M




 Page | 61 of
Page | 62 of
 CITY OF CHARLESTON
 Payroll Variance Analysis
 December 2025

 Department Type Current Month Year To Date Annual
 Name Code Wages Budget Actual Variance % Budget Actual Variance % Budget Available
Mayor 409 Regular 23,591 23,238 353 1.50% 153,341 150,622 2,719 1.77% 306,682 156,060
 IPT - - - - - - - -
 Budget 3 OT - - - - - - - -
 Actual 3 Total 23,591 23,238 353 1.50% 153,341 150,622 2,719 1.77% 306,682 156,060

Mayor - CARE Office 409-02 Regular 9,915 9,720 194 1.96% 64,445 63,093 1,352 2.10% 128,889 65,796
 IPT - - - - - - - -
 Budget 2 OT - - - - - - - -
 Actual 2 Total 9,915 9,720 194 1.96% 64,445 63,093 1,352 2.10% 128,889 65,796

City Council 410 Regular 13,000 12,000 1,000 7.69% 84,500 69,750 14,750 17.46% 169,000 99,250
 IPT - - - - - - - -
 Budget 26 OT - - - - - - - -
 Actual 26 Total 13,000 12,000 1,000 7.69% 84,500 69,750 14,750 17.46% 169,000 99,250

City Manager - Admin. 412-00 Regular 48,371 37,708 10,663 22.04% 314,410 270,115 44,294 14.09% 628,819 358,704
 IPT - - - - - - - -
 Budget 8 OT - - - - - - - -
 Actual 7 Total 48,371 37,708 10,663 22.04% 314,410 270,115 44,294 14.09% 628,819 358,704

City Treasurer 413 Regular 10,557 10,549 9 0.08% 68,623 68,385 238 0.35% 137,246 68,861
 IPT 1,015 1,113 (98) -9.61% 6,600 6,000 600 9.09% 13,200 7,200
 Budget 3 OT - - - - - - - -
 Actual 3 Total 11,573 11,662 (89) -0.77% 75,223 74,385 838 1.11% 150,446 76,061

City Collector 414 Regular 67,116 62,533 4,583 6.83% 436,252 422,376 13,876 3.18% 872,504 450,128
 IPT - - - - - - - -
 Budget 16 OT - - - - - - - -
 Actual 15 Total 67,116 62,533 4,583 6.83% 436,252 422,376 13,876 3.18% 872,504 450,128

City Clerk 415 Regular 11,770 11,539 231 1.96% 76,506 74,917 1,589 2.08% 153,012 78,095
 IPT - - - - - - - -
 Budget 3 OT - - - - - - - -
 Actual 3 Total 11,770 11,539 231 1.96% 76,506 74,917 1,589 2.08% 153,012 78,095

Municipal Court 416 Regular 26,108 25,870 239 0.91% 169,705 168,465 1,240 0.73% 339,410 170,945
 IPT 769 627 142 18.49% 5,000 6,686 (1,686) -33.72% 10,000 3,314
 Budget 8 OT 2,055 1,184 871 42.38% 13,356 7,984 5,371 40.22% 26,711 18,727
 Actual 8 Total 28,932 27,681 1,251 4.33% 188,061 183,135 4,925 2.62% 376,121 192,986




Prepared: 12/19/2025 Month has 2 pay periods (11/16/2025 - 12/13/2025)
Finance Director YTD has 13 pay periods (6/15/2025 - 12/13/2025) Page 1 of 6
 Page | 63 of
 CITY OF CHARLESTON
 Payroll Variance Analysis
 December 2025

 Department Type Current Month Year To Date Annual
 Name Code Wages Budget Actual Variance % Budget Actual Variance % Budget Available
City Attorney 417 Regular 38,845 34,167 4,678 12.04% 252,491 247,631 4,860 1.92% 504,982 257,351
 IPT - - - - - - - -
 Budget 6 OT - - - - - - - -
 Actual 5 Total 38,845 34,167 4,678 12.04% 252,491 247,631 4,860 1.92% 504,982 257,351

Accounting 418 Regular 23,774 23,459 314 1.32% 154,528 152,182 2,346 1.52% 309,056 156,874
 IPT - - - - - - - -
 Budget 5 OT - - - - - - - -
 Actual 5 Total 23,774 23,459 314 1.32% 154,528 152,182 2,346 1.52% 309,056 156,874

Engineering - General 420-00 Regular 41,158 40,942 216 0.52% 267,528 259,377 8,150 3.05% 535,055 275,678
 IPT - - - - - - - -
 Budget 7 OT - - - - - - - -
 Actual 7 Total 41,158 40,942 216 0.52% 267,528 259,377 8,150 3.05% 535,055 275,678

Engineering - Stormwater 420-01 Regular 11,497 12,880 (1,383) -12.03% 74,730 74,784 (55) -0.07% 149,459 74,675
 IPT - - - - - - - -
 Budget 2 OT - - - - - - - -
 Actual 1 Total 11,497 12,880 (1,383) -12.03% 74,730 74,784 (55) -0.07% 149,459 74,675

MOECD 421 Regular 32,592 31,756 836 2.56% 211,850 207,940 3,909 1.85% 423,699 215,759
 IPT 800 605 195 24.36% 75,200 79,284 (4,084) -5.43% 80,000 (716)
 Budget 7 OT - - - - 2,615 (2,615) - -
 Actual 7 Total 33,392 32,362 1,031 3.09% 287,050 289,839 (2,790) -0.97% 503,699 215,043

Human Resources 422 Regular 33,020 32,372 647 1.96% 214,628 209,816 4,812 2.24% 429,255 219,439
 IPT - - - - - - - -
 Budget 7 OT - - - - - - - -
 Actual 7 Total 33,020 32,372 647 1.96% 214,628 209,816 4,812 2.24% 429,255 219,439

Devlopment Services 430 Regular 95,338 92,844 2,494 2.62% 619,694 602,797 16,897 2.73% 1,239,388 636,591
 IPT - - - - - - - -
 Budget 21 OT - - - - - - - -
 Actual 21 Total 95,338 92,844 2,494 2.62% 619,694 602,797 16,897 2.73% 1,239,388 636,591

Mail Room 431 Regular 2,867 2,811 56 1.96% 18,636 18,227 409 2.20% 37,272 19,045
 IPT - - - - - - - -
 Budget 1 OT - - - - - - - -
 Actual 1 Total 2,867 2,811 56 1.96% 18,636 18,227 409 2.20% 37,272 19,045




Prepared: 12/19/2025 Month has 2 pay periods (11/16/2025 - 12/13/2025)
Finance Director YTD has 13 pay periods (6/15/2025 - 12/13/2025) Page 2 of 6
 Page | 64 of
 CITY OF CHARLESTON
 Payroll Variance Analysis
 December 2025

 Department Type Current Month Year To Date Annual
 Name Code Wages Budget Actual Variance % Budget Actual Variance % Budget Available
Information Systems 439 Regular 44,737 39,671 5,066 11.32% 290,791 257,510 33,281 11.44% 581,582 324,072
 IPT - - - - - - - -
 Budget 9 OT - - - - - - - -
 Actual 8 Total 44,737 39,671 5,066 11.32% 290,791 257,510 33,281 11.44% 581,582 324,072

General Services 440 Regular 37,711 33,490 4,220 11.19% 245,120 228,317 16,803 6.85% 490,239 261,922
 IPT - - - - - - - -
 Budget 11 OT 6,224 2,572 3,652 58.68% 40,455 31,829 8,626 21.32% 80,910 49,081
 Actual 10 Total 43,935 36,062 7,872 17.92% 285,575 260,145 25,429 8.90% 571,149 311,004

Constituient Services 442-01 Regular 20,579 23,697 (3,119) -15.15% 133,762 134,120 (358) -0.27% 267,524 133,404
 IPT 2,178 1,256 922 42.31% 14,157 5,069 9,088 64.20% 28,314 23,245
 Budget 4 OT - - - - - - -
 Actual 3 Total 22,757 24,954 (2,197) -9.65% 147,919 139,189 8,730 5.90% 295,838 156,649

Morris Square Property 500 Regular 5,586 5,463 124 2.21% 36,311 35,540 771 2.12% 72,622 37,082
 IPT - - - - - - - -
 Budget 2 OT 154 109 44 28.84% 1,000 1,612 (612) -61.17% 2,000 388
 Actual 2 Total 5,740 5,572 168 2.93% 37,311 37,151 160 0.43% 74,622 37,471

Public Works 566 Regular 17,921 17,578 342 1.91% 116,484 114,714 1,769 1.52% 232,967 118,253
 IPT - - - - - - - -
 Budget 4 OT 385 172 213 55.27% 2,500 408 2,092 83.68% 5,000 4,592
 Actual 4 Total 18,305 17,750 555 3.03% 118,984 115,122 3,861 3.25% 237,967 122,845

Public Grounds - Adm. 567-00 Regular 76,284 73,966 2,318 3.04% 495,848 448,015 47,833 9.65% 991,696 543,681
 IPT - - - - - - - -
 Budget 27 OT 2,292 7,900 (5,608) -244.70% 14,898 69,124 (54,227) -364.00% 29,795 (39,329)
 Actual 25 Total 78,576 81,866 (3,290) -4.19% 510,746 517,139 (6,394) -1.25% 1,021,491 504,352

Public Grounds - C/T 567-01 Regular 3,144 3,970 (826) -26.29% 20,436 26,563 (6,127) -29.98% 40,872 14,309
 IPT - - - - - - - -
 Budget 1 OT 188 118 70 37.29% 1,222 354 868 -100.00% 2,444 2,090
 Actual 1 Total 3,332 4,088 (756) -22.70% 21,658 26,917 (5,259) -24.28% 43,316 16,399

Police - Uniform 700-00 Regular 768,456 719,287 49,170 6.40% 4,994,966 4,740,805 254,161 5.09% 9,989,932 5,249,127
 OT 221,489 262,148 (40,659) -18.36% 1,388,697 1,775,647 (386,950) -27.86% 2,726,415 950,768
 Budget 173 Reimb. (3,077) - (3,077) -100.00% (20,000) - (20,000) -100.00% (40,000) (40,000)
 Actual 156 Total 986,868 981,434 5,434 0.55% 6,363,663 6,516,452 (152,789) -2.40% 12,676,347 6,159,895




Prepared: 12/19/2025 Month has 2 pay periods (11/16/2025 - 12/13/2025)
Finance Director YTD has 13 pay periods (6/15/2025 - 12/13/2025) Page 3 of 6
 Page | 65 of
 CITY OF CHARLESTON
 Payroll Variance Analysis
 December 2025

 Department Type Current Month Year To Date Annual
 Name Code Wages Budget Actual Variance % Budget Actual Variance % Budget Available

Police - Civilian 700-01 Regular 73,262 76,046 (2,783) -3.80% 476,206 483,274 (7,068) -1.48% 952,411 469,137
 IPT 4,231 792 3,439 81.28% 27,500 7,602 19,898 72.36% 55,000 47,398
 Budget 23 OT 8,015 9,067 (1,052) -13.13% 52,096 59,878 (7,782) -14.94% 104,191 44,313
 Actual 23 Total 85,508 85,905 (397) -0.46% 555,801 550,753 5,048 0.91% 1,111,602 560,849

Fire - Uniform 706-00 Regular 832,012 797,089 34,923 4.20% 5,156,713 5,416,677 (259,964) -5.04% 10,319,009 4,902,332
 OT 170,149 223,590 (53,442) -31.41% 1,017,882 894,015 123,867 12.17% 1,947,678 1,053,663
 Budget 169 Reimb. (923) - (923) -100.00% (6,000) - (6,000) -100.00% (12,000) (12,000)
 Actual 161 Total 1,001,238 1,020,679 (19,441) -1.94% 6,168,595 6,310,692 (142,097) -2.30% 12,254,687 5,943,995

Fire - Civilian 706-01 Regular 7,851 9,364 (1,513) -19.27% 51,030 51,608 (579) -1.13% 102,059 50,451
 IPT - - - - - - - -
 Budget 2 OT 231 - 231 1,500 - 1,500 3,000 3,000
 Actual 2 Total 8,081 9,364 (1,282) -15.87% 52,530 51,608 921 1.75% 105,059 53,451

Traffic 712 Regular 38,226 36,229 1,997 5.22% 248,472 244,959 3,513 1.41% 496,944 251,985
 IPT 423 - 423 100.00% 2,750 - 2,750 100.00% 5,500 5,500
 Budget 10 OT 1,078 1,041 37 3.40% 7,007 26,890 (19,884) -283.79% 14,013 (12,877)
 Actual 9 Total 39,727 37,270 2,457 6.18% 258,229 271,849 (13,621) -5.27% 516,457 244,608

Emergency Services 716 Regular 6,525 6,397 128 1.96% 42,412 41,536 876 2.06% 84,823 43,287
 IPT - - - - - - - -
 Budget 1 OT - - - - - - - -
 Actual 1 Total 6,525 6,397 128 1.96% 42,412 41,536 876 2.06% 84,823 43,287

Street 750 Regular 208,176 175,109 33,066 15.88% 1,353,142 1,082,555 270,587 20.00% 2,706,284 1,623,729
 IPT - - - - - - - -
 Budget 72 OT 35,465 50,558 (15,093) -42.56% 149,525 145,961 3,564 2.38% 299,050 153,089
 Actual 54 Total 243,641 225,667 17,974 7.38% 1,502,667 1,228,516 274,151 18.24% 3,005,334 1,776,818

Equipment Maintenance 754 Regular 62,823 65,207 (2,384) -3.79% 408,350 413,884 (5,534) -1.36% 816,700 402,816
 IPT - - - - - - - -
 Budget 19 OT 5,009 10,295 (5,286) -105.54% 32,556 14,574 17,982 55.23% 65,112 50,538
 Actual 19 Total 67,832 75,501 (7,670) -11.31% 440,906 428,458 12,448 2.82% 881,812 453,354

Refuse & Recycling 800 Regular 187,423 192,709 (5,286) -2.82% 1,218,250 1,234,803 (16,553) -1.36% 2,436,500 1,201,697
 IPT - - - - - - - -
 Budget 66 OT 22,489 6,717 15,772 70.13% 146,176 85,053 61,123 41.81% 292,352 207,299
 Actual 62 Total 209,912 199,426 10,486 5.00% 1,364,426 1,319,856 44,570 3.27% 2,728,852 1,408,996




Prepared: 12/19/2025 Month has 2 pay periods (11/16/2025 - 12/13/2025)
Finance Director YTD has 13 pay periods (6/15/2025 - 12/13/2025) Page 4 of 6
 Page | 66 of
 CITY OF CHARLESTON
 Payroll Variance Analysis
 December 2025

 Department Type Current Month Year To Date Annual
 Name Code Wages Budget Actual Variance % Budget Actual Variance % Budget Available

Parks & Recreation 900 Regular 103,362 97,473 5,888 5.70% 671,852 607,770 64,081 9.54% 1,343,703 735,933
 IPT 7,084 11,284 (4,200) -59.29% 205,436 153,645 51,791 25.21% 354,200 200,555
 Budget 32 OT 4,849 658 4,191 86.43% 31,521 38,204 (6,683) -21.20% 63,042 24,838
 Actual 31 Total 115,295 109,415 5,880 5.10% 908,809 799,619 109,189 12.01% 1,760,945 961,326
Public Arts 906 Regular 5,182 5,080 102 1.96% 33,681 32,976 704 2.09% 67,361 34,385
 IPT 1,538 - 1,538 10,000 748 9,253 20,000 19,253
 Budget 1 OT - - - - - - - -
 Actual 1 Total 6,720 5,080 1,640 24.41% 43,681 33,724 9,957 22.80% 87,361 53,638

Spring Hill Cemetery 952 Regular 31,011 28,508 2,503 8.07% 201,573 185,343 16,230 8.05% 403,145 217,802
 IPT - - - - - - - -
 Budget 9 OT 940 257 683 72.66% 6,113 960 5,153 84.30% 12,225 11,265
 Actual 9 Total 31,952 28,765 3,186 9.97% 207,685 186,302 21,383 10.30% 415,370 229,068

General Fund Regular 3,019,789 2,870,723 149,066 4.94% 19,377,259 18,841,445 535,814 2.77% 38,760,101 19,918,656
 IPT 18,039 15,677 2,362 13.09% 346,643 259,033 87,610 25.27% 566,214 307,181
 OT 481,010 576,386 (95,376) -19.83% 2,906,501 3,155,107 (248,606) -8.55% 5,673,938 2,518,831
 Budget 760 Reimb. (4,000) - (4,000) -100.00% (26,000) - (26,000) -100.00% (52,000) (52,000)
 Actual 702 Total 3,514,838 3,462,786 52,051 1.48% 22,604,403 22,255,585 348,818 1.54% 44,948,253 22,692,668




Prepared: 12/19/2025 Month has 2 pay periods (11/16/2025 - 12/13/2025)
Finance Director YTD has 13 pay periods (6/15/2025 - 12/13/2025) Page 5 of 6
 Page | 67 of
 CITY OF CHARLESTON
 Payroll Variance Analysis
 December 2025

 Department Type Current Month Year To Date Annual
 Name Code Wages Budget Actual Variance % Budget Actual Variance % Budget Available
Business Improvement Dist. 568 Regular 3,629 3,016 612 16.88% 23,586 19,492 4,094 17.36% 47,171 27,679
 IPT - - - - - - - -
 Budget 1 OT - 29 (29) - 93 (93) - (93)
 Actual 1 Total 3,629 3,045 584 16.09% 23,586 19,585 4,001 16.96% 47,171 27,587

Land Reuse Agency 428 Regular 3,846 3,683 163 4.24% 25,000 23,897 1,103 4.41% 50,000 26,103
 IPT - - - - - - - -
 Budget 1 OT - - - - - - - -
 Actual 1 Total 3,846 3,683 163 4.24% 25,000 23,897 1,103 4.41% 50,000 26,103

CARE Fund 409-02 Regular 25,643 23,744 1,899 7.41% 166,682 145,541 21,141 12.68% 333,364 187,823
 IPT - - - - - - - -
 Budget 7 OT - - - - - - - -
 Actual 5 Total 25,643 23,744 1,899 7.41% 166,682 145,541 21,141 12.68% 333,364 187,823

Coliseum & Conv. Center 910-01 Regular 50,576 39,259 11,317 22.38% 328,745 282,804 45,941 13.97% 657,490 374,686
 IPT - - - - - - - -
 Budget 14 OT 2,308 790 1,517 65.75% 15,000 5,027 9,973 66.48% 30,000 24,973
 Actual 9 Total 52,884 40,050 12,834 24.27% 343,745 287,831 55,914 16.27% 687,490 399,659

Parking System 571 Regular 63,307 61,832 1,474 2.33% 411,494 401,786 9,708 2.36% 822,988 421,202
 IPT 4,315 1,139 3,177 73.61% 28,050 9,684 18,366 65.47% 56,100 46,416
 Budget 21 OT 1,692 2,038 (346) -20.45% 11,000 12,530 (1,530) -13.91% 22,000 9,470
 Actual 20 Total 69,314 65,010 4,305 6.21% 450,544 424,001 26,543 5.89% 901,088 477,087

Total Regular 3,166,790 3,002,258 164,531 5.20% 20,332,766 19,714,965 617,801 3.04% 40,671,114 20,956,150
 IPT 22,354 16,816 5,538 24.77% 374,693 268,718 105,975 28.28% 622,314 353,596
 OT 485,010 579,243 (94,233) -19.43% 2,932,501 3,172,758 (240,256) -8.19% 5,725,938 2,553,180
 Budget 804 Reimb. (4,000) - (4,000) 100.00% (26,000) - (26,000) 100.00% (52,000) (52,000)
 Actual 738 Total 3,670,154 3,598,318 71,836 1.96% 23,613,960 23,156,440 457,520 1.94% 46,967,366 23,810,926

Vacancy Report:
City Manager 1 General Services 1 Parks & Rec 1
Collector 1 Constituent Services 1 Total General Fund 58
City Attorney 1 Public Works (all) 24 CARE Fund 2
Stormwater 1 Police - Uniform 17 CCCC 5
Information Systems 1 Fire - Uniform 8 Parking 1
 Traffic Engineering 1 Total 66

Prepared: 12/19/2025 Month has 2 pay periods (11/16/2025 - 12/13/2025)
Finance Director YTD has 13 pay periods (6/15/2025 - 12/13/2025) Page 6 of 6
 Page | 68 of
 Bill No. 8066

 Introduced in Council Passed by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance Committee

 1 Bill No. 8066: A Bill and order determining the necessity for continuance of additional
 2 levies for the fiscal years beginning July 1, 2027, July 1, 2028, July 1, 2029, and July 1,
 3 2030, for current general governmental expenses, and providing for submission to the
 4 voters within the City of Charleston of the question of a continuance of the additional levy
 5 at the primary election to be held on May 12, 2026.
 6
 7 Providing for the continuance of the levy rate, providing for publication of notice of
 8 the election to authorize the additional levy; providing for application of the primary
 9 election laws to such primary election, authorizing the City Clerk and Kanawha County
10 Clerk to furnish election officials with proper election supplies and make publication of this
11 ordinance, delivery of this ordinance to the Ballot Commissioners and the printing of
12 ballots; providing the form of the official ballot; and providing for the voting precincts and
13 determining those entitled to vote.
14
15 WHEREAS, after full information and consideration thereof, the Council of the City
16 of Charleston, West Virginia, is of the opinion and finds that the maximum levies for
17 current expenses for the general fund purposes of said City authorized to be laid by the
18 provisions of Section 14, Chapter 11, Article 8 of the Code of West Virginia, 1931, as
19 amended, will not provide sufficient funds for the four fiscal years which begin,
20 respectively, on the first day of July 2027, 2028, 2029, and 2030, and to cover
21 expenditures properly payable from said funds, including expenditures for the purpose
22 hereinafter set out, and having ascertained that the amounts hereinafter shown, in
23 excess of the amount raised by regular levies, will be needed by the said City of
24 Charleston during each of said four fiscal years for the purpose as follows, and that such
25 levies constitute a continuance of the additional levies heretofore provided for the fiscal
26 years beginning respectively on the first day of July 2027, 2028, 2029, and 2030, and that
27 an election should be held pursuant to the provisions of Section 16 and 17 of Article 8,
28 Chapter 11 of the Code of West Virginia, 1931, as amended; therefore,
29
30




 1


 Page | 69 of
31 Be it Ordained by the City Council of the City of Charleston, West Virginia:
32
33 (1) The purpose for which additional funds are needed by said City for each of the
34 four fiscal years beginning July 1, 2027, July 1, 2028, July 1, 2029, and July 1, 2030, are
35 current, general governmental expenses.
36
37 (2) The amounts considered necessary for each of said purposes for each fiscal
38 year beginning on the date indicated are as follows:
39
40 July 1,
41 2027
42
43 To be allocated evenly for the current expenses of the:
44 Charleston Police Department .........................................$1,694,049
45 Charleston Fire Department .............................................$1,694,049
46 Charleston Parks & Recreation Department ....................$1,694,049
47 TOTAL EXPENDITURES .................................................$5,082,147
48 Allowance for tax discounts, delinquencies, exonerations,
49 and uncollectable taxes (7.5%) ...........................................$406,724
50 TOTAL AMOUNT OF ADDITIONAL LEVY ......................$5,488,871
51
52 July 1,
53 2028
54
55 To be allocated evenly for the current expenses of the:
56 Charleston Police Department .........................................$1,694,049
57 Charleston Fire Department .............................................$1,694,049
58 Charleston Parks & Recreation Department ....................$1,694,049
59 TOTAL EXPENDITURES .................................................$5,082,147
60 Allowance for tax discounts, delinquencies, exonerations,
61 and uncollectable taxes (7.5%) ...........................................$406,724
62 TOTAL AMOUNT OF ADDITIONAL LEVY ......................$5,488,871
63
64 July 1,
65 2029
66
67 To be allocated evenly for the current expenses of the:
68 Charleston Police Department .........................................$1,694,049
69 Charleston Fire Department .............................................$1,694,049
70 Charleston Parks & Recreation Department ....................$1,694,049
71 TOTAL EXPENDITURES .................................................$5,082,147
72 Allowance for tax discounts, delinquencies, exonerations,
73 and uncollectable taxes (7.5%) ...........................................$406,724
74 TOTAL AMOUNT OF ADDITIONAL LEVY ......................$5,488,871
75
76

 2


 Page | 70 of
77
78 July 1,
79 2030
80
81 To be allocated evenly for the current expenses of the:
82 Charleston Police Department .........................................$1,694,049
83 Charleston Fire Department .............................................$1,694,049
84 Charleston Parks & Recreation Department ....................$1,694,049
85 TOTAL EXPENDITURES .................................................$5,082,147
86 Allowance for tax discounts, delinquencies, exonerations,
87 and uncollectable taxes (7.5%) ...........................................$406,724
88 TOTAL AMOUNT OF ADDITIONAL LEVY ......................$5,488,871
89
90 (3) The total amount necessary to carry out the above purposes for the term of
91 the levy, after making reasonable allowance for tax discounts, delinquencies,
92 exonerations, and uncollectable taxes as set forth above is $20,328,584.
93
94 (4) The separate and aggregate assessed valuation in each class of taxable
95 property within the said City of Charleston is as follows:

 Class I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ - 0-
 Class
 ... . . .II.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,508,712,744
 Class
 ... . . .III . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ - 0-
 Class
 ... . . .IV. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,973,710,705
 Aggregate.
 ..... .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3,482,423,449
 96 ......
 97 (5a) The proposed additional rate of levy in cents per $100 assessed valuation on
 98 each class of property within the said City of Charleston for the fiscal years beginning
 99 July 1, 2027, July 1, 2028, July 1, 2029, and July 1, 2030, is as follows:
100
101 Class I .......................................... 5.03 cents/$100
102 Class II .......................................... 10.06 cents/$100
103 Class IV ......................................... 20.12 cents/$100
104
105 (5b) Provided that in the event the separate and aggregate assessed evaluations
106 of each class of taxable property within the City of Charleston increases during the term
107 of the special levy, the levy rate may be adjusted so that the projected gross tax revenue
108 will not exceed 95% of the previous year's projected gross tax revenue. An increase in
109 the aggregate assessed valuation of each class of taxable property due to new
110 construction or improvements to existing real property, including beginning recovery of
111 natural resources and newly acquired personal property shall not be included in
112 calculating the new tax levy for the purposes of this section.
113
114 (6) The years which the additional levies shall apply if authorized by the voters,
115 are the fiscal years beginning July 1, 2027, July 1, 2028, July 1, 2029, and July 1, 2030.
116

 3


 Page | 71 of
117 (7) The Council of the City of Charleston declares that it will not issue bonds under
118 the provisions of Section 16, Article 8, Chapter 11, of the West Virginia Code of 1931,
119 as amended, on approval of the voters of the proposed additional levy.
120
121 (8) The Council of the City of Charleston finds that additional levies were
122 heretofore authorized by the voters of the City of Charleston and have been in effect for
123 the fiscal years beginning July 1, 2023, July 1, 2024, July 1, 2025, and July 1, 2026, and
124 that the additional levies proposed by this ordinance constitute as continuation of such
125 additional levies for the fiscal years beginning July 1, 2027, July 1, 2028, July 1, 2029,
126 and July 1, 2030.
127
128 (9) The question of such additional levies shall be submitted to the voters within
129 the City of Charleston, West Virginia, at the primary election to be held in said City on
130 the 12th day of May 2026.
131
132 (10) Notice of the election to authorize the additional levy shall be given by
133 publication of this ordinance and order at least once each week for two successive
134 weeks, both publications to occur within fourteen (14) consecutive days, next
135 preceding the date of the election, in the Charleston Gazette-Mail, a newspaper of
136 the general circulation published in the City of Charleston, West Virginia.
137
138 (11) All provisions of the laws concerning primary elections shall apply so far
139 as they are applicable to the holding of said election and the ascertainment of the
140 results thereof. The City Clerk is hereby authorized and directed to furnish the Clerk
141 of Kanawha County with necessary and proper election supplies, and to do any and
142 all things necessary and proper attendant to said primary election, including but not
143 limited to, the performance of primary election duties imposed by law upon Clerks
144 of the Circuit Courts in relation to primary elections, and shall furnish and deliver a
145 certified copy of this ordinance and order to the Ballot Commissioners of the County
146 of Kanawha, who shall take the same and provide for the printing of ballots, in
147 accordance with the provisions of law, as made and provided, and with the
148 provisions of this ordinance and order.
149
150 (12) That portion of the ballot to be used in said election to authorize the
151 additional levy shall be in the form substantially as follows:
152
153 "An
 h Election to authorize the continuation of additional levies for the years
154 beginning July 1, 2027, July 1, 2028, July 1, 2029, and July 1, 2030, for the purpose
155 of providing additional funds annually during such years for current expenses of the
156 Charleston Police, Fire, and Parks & Recreation Departments according to the
157 order and ordinance of the Council of the City of Charleston passed and adopted
158 at its meeting on the 20th day of January 2026.”
159
160 "The additional levies shall be on Class I property 5.03 cents; and on Class II
161 property 10.06 cents; and on Class IV property 20.12 cents; all per $100 assessed
162 valuation."

 4


 Page | 72 of
163
164 "Provided that in the event the separate and aggregate assessed valuations of each
165 class of taxable property within the City of Charleston increases during the term of
166 the special levy, the levy rate may be adjusted so that the projected gross tax will
167 not exceed 95% of the previous year’s projected gross tax revenue. An increase in
168 the aggregate assessed valuation of each class of taxable property due to new
169 construction or improvements to existing real property, including beginning
170 recovery of natural resources, and newly acquired personal property shall not be
171 included in calculating the new tax levy for purposes of this section."
172
173 “INSTRUCTION TO THE VOTER: Those favoring and wish to vote for the proposed
174 continuance of additional levies shall darken the oval completely next to "FOR THE
175 LEVIES", those opposing and wish to vote against the proposed continuance of
176 additional levies shall darken the oval completely before "AGAINST THE LEVIES."
177
178 FOR THE LEVIES
179
180 AGAINST THE LEVIES
181
182
183 (13) The voting precincts within the City of Charleston as now existing and as
184 established by the County Commission of Kanawha County, West Virginia, shall be,
185 and the same are hereby designated as the voting precincts for such election and the
186 registration of voters and the use of registration law of the State, and the City of
187 Charleston hereby adopts the registration list of Kanawha County as to precincts and
188 as to persons within the limits of the City of Charleston entitled to vote, as amended
189 and corrected according to law as the official registration list of said City of Charleston
190 to be used as such election on the said 12th day of May, 2026, and all persons who
191 would be qualified to vote in the primary election shall be qualified to vote for or
192 against said additional levies in said election.
193
194 (14) After completion of the canvass of the results
 h of said election, the Council
195 of the City of Charleston shall convene at its regular meeting to be held in Council
196 Chambers of the City Hall in said City at 7:00 p.m. on the 1st day of June, 2026, to
197 certify the returns of said election, as required by law.




 5


 Page | 73 of

JOURNAL of the PROCEEDINGS
 of the
 CITY COUNCIL

 CITY OF CHARLESTON, WEST VIRGINIA



 Regular Meeting – Monday, January 5, 2026

 at 7:00 P.M.

 Council Chambers – City Hall – Charleston, West Virginia




 OFFICIAL RECORD



Amy Shuler Goodwin Miles C. Cary II
 Mayor City Clerk
Journal – City Council – Charleston, WV January 5th – 1st




 CALL TO ORDER*


The Council met at 7:00 P.M., for the first meeting in the month of January on the 5th day, in the
year 2025, and was called to order by the Honorable Mayor, Amy Shuler Goodwin. The
invocation was delivered by Councilmember Overstreet, and the Pledge of Allegiance was led
by the children of City Treasurer Ben Adams. City Clerk, Miles C. Cary II, called the roll of
members and it was found that there were present at the time:

 ANNIE BURKA BURTON
 CEPERLEY COOK FAEGRE
 FERRELL GARDNER GIANOLA
 HAAS HOOVER JENKINS
 JONES KERNS KING
 MOORE OVERSTREET PEPPER
 PHARR ROBINSON RUBIO
 SALANGO SNODGRASS SOLOMON
 STEELHAMMER TAYLOR MAYOR GOODWIN


With twenty-seven members being present, the Mayor declared a quorum present.

’s absence was excused by the City Clerk per Resolution No. 582-21.
All absences were excused by the City Clerk per Resolution No. 582-21.




Pending the reading of the Journal of the previous meeting, the reading thereof was dispensed
with and the same duly approved.
Journal – City Council – Charleston, WV January 5th – 1st




Pursuant to Sections 5 and 35 of the City Charter, Mayor Goodwin appointed Joseph Baldwin as
City Solicitor who came forward to be sworn in office. Joseph Baldwin was declared City
Solicitor.
Journal – City Council – Charleston, WV January 5th – 1st




 STATE OF THE CITY


Mayor Goodwin delivered the 2026 State of the City Address.

Good evening.

Madam President, Members of Council, our amazing department directors, city team, CPD,
CFD, our community partners, neighbors, friends, and family, thank you for being here tonight.
I am truly grateful to all of you for everything you have done to shape Charleston’s incredible
story. While our story continues, this year our purpose will continue to be about rebuilding,
renewing, and re-envisioning Charleston’s future. Charleston thrives because we believe in each
other and in the future we’re building together. And, you have shown, you are good at it.

In good times, and in bad. We build. We rebuild after floods, business closures, or setbacks, and
we come back stronger because we don’t quit. That’s the spirit of Charleston and West Virginia.
In this city, we’ve rebuilt from belief. Belief that Charleston is a city where people want to live,
work, raise a family, and grow.

Let’s start with what we have developed jointly as members of this council and this
administration. By providing competitive pay, upgrading equipment, and improving our
processes with new technology we are investing in the people and systems that support our
businesses and residents.

700-plus structures have been demolished since I took office, opening the path for additional
development. Through our Charleston Land Reuse Agency we created, we’re turning vacant lots
into homes again. And, we will continue our programming to help nonprofits and builders
create more housing, faster. Our Construction Incentive Program is reviving long-neglected
neighborhoods. We are helping families buy homes through our Home Blend program to assist
with home rehabilitation. We have given vacant lots back to residents, enabling families to
rebuild their neighborhoods.

We’ve upgraded LED streetlights throughout the entire city, improving safety and energy
efficiency. We’re making safer walkways, adding new bike lanes, and creating more public
spaces. We’ve continued our investment in public art, which has helped us tell our stories, and
celebrate our history and culture.

We have invested tens of millions in our parks and recreation facilities and installed ADA-
accessible playground equipment, new lighting, and new safety equipment. We told our kids to
“go outside and play,” and for the past seven years, we have worked hard to keep our promise
Journal – City Council – Charleston, WV January 5th – 1st




that kids would come first in this administration, and we give me safe and inclusive places to
play.

Charleston is strong, and Charleston is moving forward. As we plan, 2026 will be a year of
continued growth and new infrastructure development. We are doing the things Municipal
Government can and should do. We will break ground on a $20 million Public Safety Center. We
will complete $5 million of renovations to our EMS and fire stations. We will work to complete
the $25 million Capital Connector along our riverfront. We’ll expand citywide road repairs to $5
million, a $2 million increase from past years. We are investing in and building up our city.

But what has impressed me the most over just a handful of years is the incredible amount of
private investment we see throughout the city. Over the last three years, we have seen more
than $315 million in new construction investment, along with millions in commercial and
residential remodeling and additions. This level of investment tells us--people believe in this
city and its future, just as you and I do.

Linda Ashley, the President and CEO of Poca Valley, believes in us. She has invested more than
just millions in a beautiful new downtown headquarters; she has also invested in her
employees and her customers. The Team at Poca Valley is here with us tonight—please stand
so we may thank you!

One of our biggest construction projects going on right now in the city is the new TC Energy
Headquarters. They have been working hard on an amazing $60 million state-of-the-art
building. The project, built by Canadian-based Remington Development Corporation, has
proudly stated it is the company's first construction project in the United States. TC Energy has
had a strong presence in Charleston since the 1950’s and its employees continue to play a
critical role in delivering energy throughout our country. We are proud to have Roman Stauffer
representing TC Energy and representing Remmington, Adam Krason (of ZMM who partnered
on this project) is also with us tonight. Will you please stand, so we may recognize you both.

If I have learned one thing over the years serving as Mayor, it is this: Real progress rarely
announces itself—instead, it shows itself through hard work, late nights and weekends, hours
upon hours of research, and a devotion to the task that is well beyond the spotlight. These folks
don’t just talk about progress; they build it.

Like the team at Woda Cooper Companies, Inc., who have, over the past three years, built more
than $22 million in housing in the Capital City. These new housing units are on the East End and
West Side, areas where we truly need more housing. Belinda Norman with Woda Cooper
Companies, Inc. is here with us tonight. Please stand so we may recognize you and your team.

Hardly a day goes by without someone in our offices mentioning Allen Bell. Allen is a developer,
Journal – City Council – Charleston, WV January 5th – 1st




an investor and an entrepreneur. He’s built from the ground up, and he’s transformed
abandoned buildings like the stunning lofts he created on 900 on Lee. No one in this city loves
hearing the beeping sound of heavy equipment as much as I do as it moves the pieces into
place on a construction site—except for Allen. He could not be here tonight, but here with us is
Brian Wadsworth of AB Contracting. Thank you for allowing us to recognize you tonight.

Local entrepreneur Tighe Bullock has played a significant role in revitalizing—specifically the Elk
City area on Charleston’s West Side. He’s redeveloping more than 20 buildings in the historic
district, including the Staats building and he’s helped bring new life, new investment, and new
activity to the neighborhood. Tighe is yet another example of someone who invests in and
believes in our city. Tighe, please stand to be recognized.

We are fortunate in Charleston to have so many people who build and believe in our story.
These are huge dollar investments, but some big and impactful project don’t have to cost a lot.
Some projects cost as little as $409.02. That’s the total amount given to Lauren and Morgan of
girl Scout Troop 1839. Earlier this year, they applied through the City’s new Hearts of the
Neighborhood Grant Program so they could build a brand-new picnic table at the head of the
Jones Woodlands Trail. Morgan and Lauren, would you please stand so we may thank you for
your efforts? That small project was about love and care for our neighbors.

Richard Doneghey, also a Hearts of the Neighborhood grant recipient, wanted to build more
connections in our community. Yes, he specifically wanted Chess Tables—but more important,
he wanted folks in our city to have a place to land, to learn something new, to feel part of
something special. Thanks to Richard, you will see community Chess tables in the city, and with
the chess set he bought the mayor’s office for Christmas, we hope to keep up with his future
students. Richard—thank you for your vision. Please stand to be recognized.

Growing our population is as crucial as building places and spaces. Earlier this year, we made a
major announcement with the Charleston Area Alliance, WVU, Marshall University, the State
Development Office, Tourism Department, and the County Commission, as Charleston, West
Virginia, was selected as the 6th Ascend location.

When Charleston was selected, Marshall University President Brad Smith said, “Charleston
represents the heart of our state, a place where culture and adventure thrive together.” Mr.
President, we agree. We will soon be the new home for families moving here from across the
country. This program has been a huge success across the Mountain State, and we are looking
forward to our Ascenders arriving soon. I’m so happy to have the CAA President and CEO, Mara
Boggs who was instrumental in securing this program in Charleston with us tonight. Mara,
please stand so we may recognize you.

Growth can also be seen in the connections we build across this city, including our partnership
Journal – City Council – Charleston, WV January 5th – 1st




with Charleston Urban Works and the new position the city helped created as a liaison for
outreach and engagement in Kanawha City. We have spent the past year working with Urban
Works going door to door throughout Kanawha City Businesses, so we may better understand
their needs and challenges and chart a course for a continued, vibrant business district in
Kanawha City. Ric Cavender with Charleton Urban Works is with us tonight.

I am excited to also note we have seen the development of national brands and local family
favorites, like Sheetz, Dunkin Donuts, Jersey Mike and Chipotle in Kanawha City, with more to
come this year. It’s another indication that Charleston is growing through local regional,
national and international investment.

We have so many incredible builders in this city--the people who make our progress possible
every day. Anna Forbes, Jane Powell and Brenda Craig Ellis of the City’s Beautification
Commission have taken on one of the largest beautification projects in Charleston’s history.
They envision lining the city with beautiful flowering trees. Their passion and love for
Charleston inspire them to create beautiful spaces for all families. They are changing the
landscape to benefit all of us and future generations. Please join me in thanking them, and the
entire Beautification Commission.

One of our greatest builders is someone I call the Mayor. For decades, she has supported our
children and families by helping with housing, food, a warm winter jacket, or simply a chair on
her front porch to chat. This amazing woman truly does the heavy lifting in our community,
building up self-confidence in our kiddos and keeping families going in trying times. Miss
Virginia, the Mayor of Orchard Manor, is truly one of the city's most successful builders. Mayor
Virginia, would you please stand so we may celebrate you?

We are also incredibly blessed to have organizations in this city that help rebuild shattered
lives. Rea of Hope does just that. They work every hour of every day, strengthening our women
in recovery by ensuring they have safe, dependable, and critical vital services. Through an
opioid grant from the city just last month, Rea of Hope will be able to continue to help women
in recovery access reliable transportation to medical care, counseling, reunification services,
employment, and recovery meetings. Having a ride removes one of the biggest barriers to
maintaining sobriety and achieving long-term recovery success. Haley Walker and Beth Ann
Perrine with Rea of Hope are here with us tonight. Please stand so we may celebrate and
congratulate you!

From addiction to connection, from a blueprint to a ribbon cutting—because of these builders,
Charleston is rising. Over the past several years, we have seen important strides across our city.
Neighborhoods are being revitalized. New businesses are opening, cranes are in the sky, and
confidence in Charleston’s future is growing.
Journal – City Council – Charleston, WV January 5th – 1st




Downtown is vibrant again. But you cannot tell the entire story of downtown Charleston
without the Charleston Town Center Mall. When it opened in 1983, it redefined our city and
helped fueled economic growth for decades. It became a spot where people gathered, worked,
shopped, and connected. It defined an era.

That era has passed, but opportunity remains. Today, that property sits at the very heart of our
city, surrounded by momentum yet disconnected from it. So, the question is not if we act, but
how boldly we choose to lead. I believe we need to take bold steps to create a future we can all
be proud of. The time to act is now—let's move forward boldly, together.

That’s why, over the last year, we have been in discussions with The Hull Group—the Mall’s
current owner—to transfer ownership of the mall property to the City of Charleston. And, I
want to thank them for their engagement. This will bring it under local control, so we can start
the largest economic development project in Charleston in the past 40 years and that will help
pave the way for increased development over the next several decades.

We may not know exactly what this site will look like in five or ten years, but we know what it
must do: fuel economic growth, create opportunities, connect our city, and serve what is best
for the next generation of Charlestonians. Once we complete the acquisition of the property,
we will immediately work with top developers nationwide to determine its future use. With
help from community members, we talked to successful developers about similar projects in
other cities.

We will be ready to begin running immediately upon finalization of the agreement. I am certain
that if we do this development right, it will boost economic development throughout our city.
We have heard many times, “You’ve got to do something about the mall.” We are.
Transformational change takes hard work, patience, good planning, and strong partnerships,
but we have the people to make it happen. And, Charleston has shown, time and again, that
when we invest in ourselves and our future, our city rises.

Yes, I know that taking on these large economic development projects is not easy. It is hard
work, and progress can be slow. As my friend Terrell Ellis of Advantage Valley says, if these
projects were easy, they would already be done.

We’re rebuilding because we believe in the future. We will continue our momentum of
building, revitalizing neighborhoods, energizing business districts, reimagining our economy,
building partnerships, and renewing our faith in what we can create collectively. For me, it is a
joy to watch our city, across all 33 square miles, transform into a place where hard work
becomes pride and vision becomes reality.

Tonight, I want to thank everyone who finds joy in this work—even on the hard days.
Journal – City Council – Charleston, WV January 5th – 1st




I wanted to thank those who still believe, who keep building because it’s you who will write
Charleston’s next great chapter.

Thank you.
Journal – City Council – Charleston, WV January 5th – 1st




 PUBLIC SPEAKERS


None




 CLAIMS


 1. A claim of Dominic Jones, Charleston, WV;
 alleges damage to vehicle.
Journal – City Council – Charleston, WV January 5th – 1st




 PROCLAMATIONS

None




 COMMUNICATIONS

None
Journal – City Council – Charleston, WV January 5th – 1st




 REPORTS OF COMMITTEES


COMMITTEE ON FINANCE

Councilmember Jenkins, Chair of the Council Committee on Finance, submitted the following
reports:

 1. Your committee on Finance has had under consideration
 the following resolution, and reports the same to Council
 with the recommendation that Resolution No. 26-001 be
 adopted.


Resolution No. 26-001 - Authorizing the Mayor or City Manager to purchase one new Ford F-150 crew
cab pickup truck for Engineering from Thornhill Ford in the amount of $44,700.00 pursuant to a
competitively bid statewide contract.

Be it Resolved by the Council of the City of Charleston, West Virginia:

That the Mayor or City Manager is authorized to purchase one new Ford F-150 crew cab pickup truck for
Engineering from Thornhill Ford in the amount of $44,700.00 pursuant to a competitively bid statewide
contract.


Councilmember Jenkins added that there are several vehicle purchases are proposed through
various resolutions for the current meeting. They are all budgeted for under the current fiscal
year under a competitively bid statewide contract.

Councilmember Jenkins moved to approve the resolution. Councilmember Ceperley seconded
the motion. With members present recorded thereon as voting unanimously in the affirmative,
the Mayor declared Resolution No. 26-001.
Journal – City Council – Charleston, WV January 5th – 1st




 2. Your committee on Finance has had under consideration
 the following resolution, and reports the same to Council
 with the recommendation that Resolution No. 26-002 be
 adopted.


Resolution No. 26-002 - Authorizing the Mayor or City Manager to purchase one new Ford F-150
extended cab pickup truck for General Services from Thornhill Ford in the amount of $42,396.00
pursuant to a competitively bid statewide contract.

Be it Resolved by the Council of the City of Charleston, West Virginia:

That the Mayor or City Manager is authorized to purchase one new Ford F-150 extended cab pickup
truck for General Services from Thornhill Ford in the amount of $42,396.00 pursuant to a competitively
bid statewide contract.


Councilmember Jenkins moved to approve the resolution. Councilmember Ceperley seconded
the motion. With members present recorded thereon as voting unanimously in the affirmative,
the Mayor declared Resolution No. 26-002.
Journal – City Council – Charleston, WV January 5th – 1st




 3. Your committee on Finance has had under consideration
 the following resolution, and reports the same to Council
 with the recommendation that Resolution No. 26-003 be
 adopted.


Resolution No. 26-003 - Authorizing the Mayor or City Manager to purchase one new Ford F-150
extended cab pickup truck for Parks and Recreation from Thornhill Ford in the amount of $42,396.00
pursuant to a competitively bid statewide contract.

Be it Resolved by the Council of the City of Charleston, West Virginia:

That the Mayor or City Manager is authorized to purchase one new Ford F-150 extended cab pickup
truck for Parks and Recreation from Thornhill Ford in the amount of $42,396.00 pursuant to a
competitively bid statewide contract.


Councilmember Jenkins moved to approve the resolution. Councilmember Ceperley seconded
the motion. With members present recorded thereon as voting unanimously in the affirmative,
the Mayor declared Resolution No. 26-003.
Journal – City Council – Charleston, WV January 5th – 1st




 4. Your committee on Finance has had under consideration
 the following resolution, and reports the same to Council
 with the recommendation that Resolution No. 26-004 be
 adopted.


Resolution No. 26-004 - Authorizing the Mayor or City Manager to purchase one new Ford F-150
regular cab pickup truck for the Street Department from Thornhill Ford in the amount of $37,968.00
pursuant to a competitively bid statewide contract.

Be it Resolved by the Council of the City of Charleston, West Virginia:

That the Mayor or City Manager is authorized to purchase one new Ford F-150 regular cab pickup truck
for the Street Department from Thornhill Ford in the amount of $37,968.00 pursuant to a competitively
bid statewide contract.


Councilmember Jenkins moved to approve the resolution. Councilmember Ceperley seconded
the motion. With members present recorded thereon as voting unanimously in the affirmative,
the Mayor declared Resolution No. 26-004.
Journal – City Council – Charleston, WV January 5th – 1st




 5. Your committee on Finance has had under consideration
 the following resolution, and reports the same to Council
 with the recommendation that Resolution No. 26-005 be
 adopted.


Resolution No. 26-005 - Authorizing the Mayor or City Manager to purchase two new Jeep Compass
Trailhawk 4x4 vehicles for Development Services from Stephens Auto Center in the total amount of
$66,258.00 pursuant to a competitively bid statewide contract.

Be it Resolved by the Council of the City of Charleston, West Virginia:

That the Mayor or City Manager is authorized to purchase two new Jeep Compass Trailhawk 4x4
vehicles for Development Services from Stephens Auto Center in the total amount of $66,258.00
pursuant to a competitively bid statewide contract.


Councilmember Snodgrass asked if these vehicles were being assigned to individuals and were
they being taken home by employees. City Manager, Ben Mishoe replied that the majority of the
vehicles listed are not take-home vehicles, although it does vary by Department and position.
Typically, that would apply to individuals who are prone to be called out during nights and
weekends.

Councilmember Jenkins moved to approve the resolution. Councilmember Ceperley seconded
the motion. With members present recorded thereon as voting unanimously in the affirmative,
the Mayor declared Resolution No. 26-005.
Journal – City Council – Charleston, WV January 5th – 1st




 6. Your committee on Finance has had under consideration
 the following resolution, and reports the same to Council
 with the recommendation that Resolution No. 26-006 be
 adopted.


Resolution No. 26-006 - Authorizing the Mayor or City Manager to purchase three new Jeep Compass
Trailhawk 4x4 vehicles for Parking Systems from Stephens Auto Center in the total amount of
$99,387.00 pursuant to a competitively bid statewide contract.

Be it Resolved by the Council of the City of Charleston, West Virginia:

That the Mayor or City Manager is authorized to purchase three new Jeep Compass Trailhawk 4x4
vehicles for Parking Systems from Stephens Auto Center in the total amount of $99,387.00 pursuant to a
competitively bid statewide contract.

Councilmember Jenkins added that

Councilmember Jenkins moved to approve the resolution. Councilmember Ceperley seconded
the motion. With members present recorded thereon as voting unanimously in the affirmative,
the Mayor declared Resolution No. 26-006.
Journal – City Council – Charleston, WV January 5th – 1st




 7. Your committee on Finance has had under consideration
 the following resolution, and reports the same to Council
 with the recommendation that Resolution No. 26-007 be
 adopted.


Resolution No. 26-007 - Authorizing the Mayor or City Manager to purchase one new Chevy Express
15 passenger van for Parks and Recreation from Stephens Auto Center in the amount of $45,549.00
pursuant to a competitively bid statewide contract.

Be it Resolved by the Council of the City of Charleston, West Virginia:

That the Mayor or City Manager is authorized to purchase one new Chevy Express 15 passenger van for
Parks and Recreation from Stephens Auto Center in the amount of $45,549.00 pursuant to a
competitively bid statewide contract.

Councilmember Jenkins added that

Councilmember Jenkins moved to approve the resolution. Councilmember Ceperley seconded
the motion. With members present recorded thereon as voting unanimously in the affirmative,
the Mayor declared Resolution No. 26-007.
Journal – City Council – Charleston, WV January 5th – 1st




 8. Your committee on Finance has had under consideration
 the following resolution, and reports the same to Council
 with the recommendation that Resolution No. 26-008 be
 adopted.


Resolution No. 26-008 - Authorizing the Mayor or City Manager to purchase a SimMan ALS Manikin
with tablet, accessories and technical coverage for the Charleston Fire Department from Laerdal Medical
Corporation in the amount of $51,133.95 pursuant to a competitively sourced contract.

Be it Resolved by the Council of the City of Charleston, West Virginia:

That the Mayor or City Manager is authorized to purchase a SimMan ALS Manikin with tablet,
accessories and technical coverage for the Charleston Fire Department from Laerdal Medical
Corporation in the amount of $51,133.95 pursuant to a competitively sourced contract.


Councilmember Jenkins added that the purchase is for a training dummy for the Fire Department
and Paramedics that can simulate various scenarios.

Councilmember Jenkins moved to approve the resolution. Councilmember Ceperley seconded
the motion. With members present recorded thereon as voting unanimously in the affirmative,
the Mayor declared Resolution No. 26-008.
Journal – City Council – Charleston, WV January 5th – 1st




 9. Your committee on Finance has had under consideration
 the following resolution, and reports the same to Council
 with the recommendation that Resolution No. 26-009 be
 adopted.


Resolution No. 26-009 - Authorizing the Mayor or City Manager to purchase one new Chevy Express
2500 Cargo Van for the Charleston Police Department from Mid-State Auto in the amount of $38,747.00
pursuant to a competitively bid statewide contract.

Be it Resolved by the Council of the City of Charleston, West Virginia:

That the Mayor or City Manager is authorized to purchase one new Chevy Express 2500 Cargo Van for
the Charleston Police Department from Mid-State Auto in the amount of $38,747.00 pursuant to a
competitively bid statewide contract.

Councilmember Jenkins added that

Councilmember Jenkins moved to approve the resolution. Councilmember Ceperley seconded
the motion. With members present recorded thereon as voting unanimously in the affirmative,
the Mayor declared Resolution No. 26-009.
Journal – City Council – Charleston, WV January 5th – 1st




 REPORTS OF OFFICERS



 1. Report of the City of Charleston Payroll Variance Analysis; December 2025.




 NEW BILLS


Introduced by Councilmember Joseph Jenkins
January 5, 2026:
Bill No. 8066 – A Bill and order determining the necessity for continuance of additional levies
for the fiscal years beginning July 1, 2027, July 1, 2028, July 1, 2029, and July 1, 2030, for
current general governmental expenses, and providing for submission to the voters within the
City of Charleston of the question of a continuance of the additional levy at the primary election
to be held on May 12, 2026.


Refer to Finance Committee, Please
Journal – City Council – Charleston, WV January 5th – 1st




 MISCELLANEOUS/UNFINISHED BUSINESS




None




 REMARKS BY MEMBERS


 1. Mayor Goodwin welcomed Joe Baldwin as the newly appointed City Attorney.

 2. Councilmember Snodgrass expressed concern over the seemingly low employment
 numbers of Police Officers.

 3. Councilmember Faegre stated that the Mayor and the Administration has done an
 extraordinary job. She also mentioned how effective the CARES Team has been.

 4. Councilmember Pharr stated that the MLK Event with be on January 19th. She stated
 that she was proud to have part of the votes that have allowed for economic
 development, like Slack Plaza.
Journal – City Council – Charleston, WV January 5th – 1st




 ADJOURNMENT


City Clerk, Miles C. Cary II, called the closing roll call:

YEAS: Annie, Burka, Burton, Ceperley, Cook, Faegre, Ferrell, Gardner, Gianola, Haas, Hoover,
Jenkins, Jones, Kerns, King, Moore, Overstreet, Pepper, Pharr, Robinson, Rubio, Salango,
Snodgrass, Solomon, Steelhammer, Taylor, Mayor Goodwin
NAYS:
ABSTAIN:
ABSENT:

At 8:07 p.m., by a motion from Councilmember Ceperley, Council adjourned until Tuesday,
January 20, 2026, 7:00 p.m., in Council Chambers at City Hall.




 _______________________________
 Amy Shuler Goodwin, Honorable Mayor




 _______________________________
 Miles C. Cary II, City Clerk