Finance Committee — Aurora, IL
Date: 2015-04-14

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee
 Chairperson Bob O'Connor
 Agenda - Final Alderman Rick Mervine
 Alderman Kristina "Tina" Bohman
 Tuesday Alderman John Peters (Alt)
 April 14, 2015
 3:00 PM



CALL TO ORDER:

 APPROVAL OF MINUTES

15-00249 Approval of the 3/24/2015 finance meeting minutes.

 AGENDA

15-00287 An Ordinance Amending Chapter 20, Section 20-2 Of The Aurora Code Of
 Ordinances Entitled "Environmental Refuse Disposal Fee"
15-00295 An Ordinance Reserving 2015 Volume Cap In Connection With Private Activity
 Bond Issues, And Related Matters.
15-00299 An Ordinance Amending Ordinance No. O09-85 Authorizing The Issuance Of
 Revenue Notes, Series 2009 (River Street Plaza Project) Of The City Of
 Aurora, Kane, DuPage, Will, And Kendall Counties, Illinois, In The Aggregate
 Principal Amount of $3,700,000; Authorizing The Execution and Delivery Of
 Related Documents In Connection Therewith; And Related Matter. .
15-00094 A Resolution Authorizing the Sale of Obsolete and Surplus Property

15-00182 A Resolution Awarding a Request for Proposal (RFP) 15-02 to the Quad
 County African American Chamber of Commerce (QCAACC) to Provide
 Entrepreneur/Small Business Outreach Services in the City of Aurora's
 Neighborhood Revitalization Strategy Area (NRSA) .

15-00245 A Resolution to approve a purchase of a used 2014 Ford F550 with an Altec
 Electrical Aerial bucket for the Electrical Maintenance Division from Global
 Industries as a sole source in the amount of $91,250.00

15-00261 A Resolution to award the 2015 Downtown Sidewalk Removal and
 Replacement Project in the Not-to Exceed amount of $30,000 to Geneva
 Construction Company, P.O. Box 998, Aurora, IL 60507 .

15-00263 A Resolution to Award the Contract for the 2015 MFT Street Resurfacing
 Projects to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in
 the amount of $3,198,072.35 and to Appropriate Motor Fuel Tax Funds,
 15-00000-01-GM.

City of Aurora Page 1 Printed on 4/10/2015
Finance Committee Agenda - Final April 14, 2015


15-00272 A Resolution Authorizing the Purchase of Bulk Rock Salt in the Amount Of
 $70.44 Per Ton.

15-00274 A Resolution Accepting the Bid from Classic Landscape Ltd., West Chicago, IL
 for the Central Area Landscape Maintenance for Various City Divisions for 2015
 and 2016.

15-00283 A Resolution Authorizing the Director of Purchasing to Execute the Engineering
 Agreement with Engineering Resource Associates, Inc.

15-00284 A Resolution for the purchasing authority of professional services from Midwest
 Environmental Consulting Services, Inc. of Yorkville, Illinois in the amount not to
 exceed $75,000.00 for city demolition projects coordinated by the Department
 of Neighborhood Standards.

15-00289 A Resolution authorizing the Director of Purchasing to execute a phase 3
 engineering services contract for the construction of both the Galena Blvd and
 New York Street Two Way Conversion and the Lake Street and River Street
 two Way Conversion with Thomas Engineering Group in the amount of
 $123,309.40

15-00292 A Resolution authorizing the City of Aurora to enter a contract with Kendall
 Excavating of Yorkville, Illinois in the amount of $59,900 for the Demolition and
 Site Restoration of 143 Middle Avenue Multi-Building Demolition Project .

15-00293 A Resolution Approving an Amended and Restated Agreement Between the
 City of Aurora and Heartland Recycling - Aurora CCDD LLC, in Regards to the
 Development of the Land Surface for the Former Stone Quarry Located East of
 Illinois Rt. 25 and South of I-88/Mettel Road, Aurora, Illinois

15-00300 A Resolution authorizing an increase in Parking Fees at the Aurora
 Transportation Center

15-00236 A Resolution Approving an Intergovernmental Agreement Between the City of
 Aurora, Indian Prairie Community Unit School District No. 204, Duke Realty
 Limited Partnership, and Hatchett Paper Company .

 HELD

15-00189 A Resolution to accept the bid from Coffman Truck in the amount of $24,291 for
 a 2016 2500 cargo van and the approval to have Mavron reinstall an animal
 interior in this van for $14,255 for Aurora's Animal Control Division as a sole
 source.

ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 4/10/2015

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes
 Tuesday
 April 14, 2015
 3:00 PM
 Chairperson Bob O'Connor
 Alderman Rick Mervine
 Alderman Kristina "Tina" Bohman
 Alderman John Peters (Alt)


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:08 PM.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina
 Bohman

 OTHERS PRESENT

 Steven Lord, John Duggan, Pat Kelsey, Joe Valini, Clifford Mason

 City of Aurora: Jeff McLaughlin, Neighborhood Redevelopment; Brett Weiler,
 Street Maintenance; Chris Lirot, Engineering; Joe Hopp, Equipment Services;
 Jim Pilmer, Neighborhood Standards; Steve Andras, Engineering; Esther
 Phillips, Purchasing; Alderman Donnell, Ward 4; Ken Schroth, Public Works;
 Brian Caputo, Finance Dept.; Eric Gallt, Engineering; Billl Wiet, Development
 Services; Carie Anne Ergo, Mayor's Office


 APPROVAL OF MINUTES

 15-00249 Approval of the 3/24/2015 finance meeting minutes.

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 3


 AGENDA

 15-00287 An Ordinance Amending Chapter 20, Section 20-2 Of The Aurora
 Code Of Ordinances Entitled "Environmental Refuse Disposal Fee"
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.


City of Aurora Page 1
Finance Committee Meeting Minutes April 14, 2015


 Ayes: 3


 15-00295 An Ordinance Reserving 2015 Volume Cap In Connection With Private
 Activity Bond Issues, And Related Matters.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00299 An Ordinance Amending Ordinance No. O09-85 Authorizing The
 Issuance Of Revenue Notes, Series 2009 (River Street Plaza Project)
 Of The City Of Aurora, Kane, DuPage, Will, And Kendall Counties,
 Illinois, In The Aggregate Principal Amount of $3,700,000; Authorizing
 The Execution and Delivery Of Related Documents In Connection
 Therewith; And Related Matter .
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00094 A Resolution Authorizing the Sale of Obsolete and Surplus Property

 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00245 A Resolution to approve a purchase of a used 2014 Ford F550 with an
 Altec Electrical Aerial bucket for the Electrical Maintenance Division
 from Global Industries as a sole source in the amount of $91,250.00
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00300 A Resolution authorizing an increase in Parking Fees at the Aurora
 Transportation Center
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00182 A Resolution Awarding a Request for Proposal (RFP) 15-02 to the
 Quad County African American Chamber of Commerce (QCAACC) to
 Provide Entrepreneur/Small Business Outreach Services in the City of
 Aurora's Neighborhood Revitalization Strategy Area (NRSA) .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3

City of Aurora Page 2
Finance Committee Meeting Minutes April 14, 2015



 15-00261 A Resolution to award the 2015 Downtown Sidewalk Removal and
 Replacement Project in the Not-to Exceed amount of $30,000 to
 Geneva Construction Company, P.O. Box 998, Aurora, IL 60507 .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00263 A Resolution to Award the Contract for the 2015 MFT Street
 Resurfacing Projects to Geneva Construction Company, PO Box 998,
 Aurora, IL 60507 in the amount of $3,198,072.35 and to Appropriate
 Motor Fuel Tax Funds, 15-00000-01-GM .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00283 A Resolution Authorizing the Director of Purchasing to Execute the
 Engineering Agreement with Engineering Resource Associates, Inc.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00272 A Resolution Authorizing the Purchase of Bulk Rock Salt in the
 Amount Of $70.44 Per Ton.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00274 A Resolution Accepting the Bid from Classic Landscape Ltd., West
 Chicago, IL for the Central Area Landscape Maintenance for Various
 City Divisions for 2015 and 2016 .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00284 A Resolution for the purchasing authority of professional services from
 Midwest Environmental Consulting Services, Inc. of Yorkville, Illinois in
 the amount not to exceed $75,000.00 for city demolition projects
 coordinated by the Department of Neighborhood Standards.
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00292 A Resolution authorizing the City of Aurora to enter a contract with
City of Aurora Page 3
Finance Committee Meeting Minutes April 14, 2015

 Kendall Excavating of Yorkville, Illinois in the amount of $59,900 for
 the Demolition and Site Restoration of 143 Middle Avenue
 Multi-Building Demolition Project .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00289 A Resolution authorizing the Director of Purchasing to execute a
 phase 3 engineering services contract for the construction of both the
 Galena Blvd and New York Street Two Way Conversion and the Lake
 Street and River Street two Way Conversion with Thomas Engineering
 Group in the amount of $123,309.40
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 15-00293 A Resolution Approving an Amended and Restated Agreement
 Between the City of Aurora and Heartland Recycling - Aurora CCDD
 LLC, in Regards to the Development of the Land Surface for the
 Former Stone Quarry Located East of Illinois Rt. 25 and South of
 I-88/Mettel Road, Aurora, Illinois
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be forwarded with no recommendation to the Committee
 of the Whole. The motion carried.

 Ayes: 3


 15-00236 A Resolution Approving an Intergovernmental Agreement Between the
 City of Aurora, Indian Prairie Community Unit School District No. 204,
 Duke Realty Limited Partnership, and Hatchett Paper Company .
 This Resolution was held


 HELD

 15-00189 A Resolution to accept the bid from Coffman Truck in the amount of
 $24,291 for a 2016 2500 cargo van and the approval to have Mavron
 reinstall an animal interior in this van for $14,255 for Aurora's Animal
 Control Division as a sole source .
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 ADJOURNMENT:

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that the meeting be adjourned. Chairman O'Connor adjourned the meeting at
City of Aurora Page 4
Finance Committee Meeting Minutes April 14, 2015

 4:05 PM. The motion carried

 Ayes: 3

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 5