SECA Commission — Naperville, IL
Date: 2023-03-22

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




  Meeting Agenda

Wednesday, March 22, 2023

 6:00 PM




 Lunchroom


 SECA Commission
SECA Commission Meeting Agenda March 22, 2023



A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
1. 23-0338 Approve the SECA Commission meeting minutes of December 1, 2022

2. 23-0339 Review the CY23 SECA Grant Fund application/approval cycle and
 discuss recommendations for CY24

E. NEW BUSINESS:
1. 23-0348 Discuss the SECA Commission role in upcoming public arts and City
 beautification initiatives
2. 23-0340 Approve the CY24 SECA Grant Fund application timeline

3. 23-0349 Approve the 2023 meeting schedule


F. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 3/16/2023

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes - Final

 SECA Commission


Wednesday, March 22, 2023 6:00 PM Lunchroom


A. CALL TO ORDER:

 Chairwoman Brodhead called the meeting to order at 6:05 p.m.

B. ROLL CALL:
 Present 9- Judith Brodhead, Nancy Chen, Vicki Coletta, Natalia Dagenhart, Rich Gannon,
 Shannon Greene Robb, Tom Miers, David Scriven-Young, and Arthur Zards
 Absent 2- Vasavi Chakka, and Theresa Sullivan




 Also present - Student Commissioner Priya Thachet

 Staff present - Dawn Portner, Special Events Coordinator

 Commissioners Miers and Scriven-Young participated via teleconference

C. PUBLIC FORUM:

 Jane Burke from Naperville Preservation thanked the SECA Commission for
 their support and also provided an update on the organizations CY22 SECA
 funded projects.

D. OLD BUSINESS:

1. Approve the SECA Commission meeting minutes of December 1, 2022

 Commissioner Miers made a motion, seconded by Commissioner Coletta, to
 approve the SECA Commission meeting minutes of December 1, 2022. The
 motion carried by the following vote:

 Aye: 8- Brodhead, Chen, Coletta, Dagenhart, Gannon, Greene Robb, Miers, Scriven-Young,
 and Zards

 Absent: 2- Chakka, and Sullivan


2. Review the CY23 SECA Grant Fund application/approval cycle and discuss
 recommendations for CY24
 Portner informed the Commission that the City will be developing its own
 in-house grant application for all grants including SECA, as opposed to using an
 outside company. She said it will be ready to use for the CY24 application cycle

City of Naperville Page 1 Printed on 10/4/2023
SECA Commission Meeting Minutes - Final March 22, 2023

 and save approximately $8,000 each year in City Obligations.

 Commissioner Zards requested consensus to create subcommittees to
 discuss 1) the current SECA mission statement to determine if its current
 purpose and meaning are still relevant, 2) the current SECA manual, and 3)
 accountability for when SECA policies are not followed.

 The Commission did not reach consensus.

 Commissioner Zards will send recommendations to Portner who will email
 them to the entire Commission for review prior to CY24 updates.

 Commissioner Miers requested that Commission members who run a
 non-profit, or serve as a board member, complete the Disclosure of Interest
 form prior to allocating or applying for funding.

 Portner stated the Disclosure of Interest form will be emailed to the
 Commission prior to the start of the CY24 SECA application cycle.
 Commissioner Miers made a motion, seconded by Commissioner Zards, to
 require that the Disclosure of Interest form be filed with the City when a sitting
 Commissioner applies for SECA funding for an organization they run or
 participate in as a Board member. The motion carried by the following vote:

 Aye: 8- Brodhead, Chen, Coletta, Dagenhart, Gannon, Greene Robb, Miers, Scriven-Young,
 and Zards

 Absent: 2- Chakka, and Sullivan




 Commissioner Gannon left the meeting at 6:30 p.m.

E. NEW BUSINESS:

1. Discuss the SECA Commission role in upcoming public arts and City beautification
 initiatives
 Portner discussed the following Community Arts initiatives that may require
 involvement from the SECA Commission such as facilitating the public input
 process for the design and placement of the City's new gateway entrance
 signs, providing input on the new downtown wayfinding signs, assisting with
 either developing the new design, or choosing from a numbers of design
 submissions for a new banner honoring the City's first responders. She said
 she will keep the Commission informed as these initiatives progress.
 This Report was received.


2. Approve the CY24 SECA Grant Fund application timeline
 The Commission approved.


3. Approve the 2023 meeting schedule

City of Naperville Page 2 Printed on 10/4/2023
SECA Commission Meeting Minutes - Final March 22, 2023


 The Commission approved.

F. ADJOURNMENT:
 Commissioner Greene Robb made a motion, seconded by Commissioner Coletta,
 to adjourn the SECA Commission meeting of March 22, 2023 at 7:29 p.m. The
 motion carried by the following vote:

 Aye: 7- Brodhead, Chen, Coletta, Dagenhart, Greene Robb, Miers, Scriven-Young, and
 Zards

 Absent: 3- Chakka, Gannon, and Sullivan




 /S/ Dawn Portner
 Dawn Portner
 Special Events Coordinaotr




City of Naperville Page 3 Printed on 10/4/2023