Board of Trustees — Skokie, IL
Date: 2020-03-22

SUNDAY, MARCH 22, 2020 – 1:00 P.M.

 SPECIAL MEETING

 1. Pledge of Allegiance led by Village Clerk Pramod C. Shah.

 2. Call meeting to order and roll call.

 3. Approve Notice of Special Meeting and concur with conducting Special Meeting.

 4. Report of the Corporation Counsel.
 FIRST READING AND ADOPTION:
 A. Ordinance granting relief from portions of Chapter 2, Sections 2-38 and 2-42, of the
 Skokie Village Code for duration of the Gubernatorial Declaration of an Emergency
 Issued in Response to the COVID-19 Pandemic.

 5. Report of the Village Manager.
 A. Update on COVID-19 in the Village of Skokie.

 6. Adjournment.




566199v1
 NOTICE OF
 SPECIAL MEETING

 A Special Meeting of the Skokie Village Board has been scheduled
by the Mayor for Sunday, March 22, 2020 at 1:00 pm at Village Hall, 5127
Oakton Street, Skokie, in the Council Chambers. The agenda, which will
be posted on the Village web-site and on the main door of Village Hall
(5127 Oakton Street, Skokie) will contain one item for discussion and
action as described below. This shall be the sole substantive matter on the
agenda, although there will be required procedural matters. This meeting
will be open to the public and will be livestreamed as well.
 On March 16, 2020, in order to promote social distancing as required
in response to the COVID-19 health emergency, Governor Pritzker signed
Executive Order No. 2020-07, which in part, allows local governments and
public bodies relief from the Open Meetings Act requirements relating to in-
person attendance at public meetings and permits elected officials to attend
a public meeting by telephone, video conference or other electronic means
and to record their vote on properly noticed action items. Further, the
Order allows public bodies to conduct meetings electronically by telephone
and video conferencing, without having to comply with the physical quorum
requirement or any limitations on board members’ electronic participation.
The term of this relief is the duration of the Gubernatorial Disaster
Proclamation.
 The Ordinance before the Board at the Sunday, March 22, 2020, 1:00
pm, Special Board Meeting will enable the Village Board to follow the
provisions of the Governor’s Executive Order No. 2020-07 so such
electronic meetings may be conducted for Village business with the public
watching through streaming video.
 The Village of Skokie wants to keep all residents informed with the
latest information and in the most safe and effective manner.
 A
 MML: 3/22/20 1st reading and adoption



 THIS ORDINANCE MAY BE CITED AS
 VILLAGE ORDINANCE NUMBER

 20-3-C-


 AN ORDINANCE GRANTING RELIEF FROM PORTIONS OF CHAPTER
 2, SECTIONS 2-38 AND 2-42, OF THE SKOKIE VILLAGE CODE FOR
 THE DURATION OF THE GUBERNATORIAL DECLARATION
 OF AN EMERGENCY ISSUED IN RESPONSE TO THE COVID-19
 PANDEMIC

1 WHEREAS, on March 16, 2020, in order to promote social distancing as required in
2 response to the COVID-19 health emergency, Governor Pritzker signed Executive Order No.
3 2020-07, (hereinafter “Order”) which in part allows local governments and public bodies relief
4 from the Open Meetings Act requirements relating to in-person attendance at public meetings
5 and permits elected officials to attend a public meeting by telephone, video conference or other
6 electronic means and to record their vote on properly noticed action items; and
7
8 WHEREAS, the Order also allows public bodies to conduct meetings electronically,
9 including by telephone or video conferencing, without having to comply with the physical
10 quorum requirement or any limitations on board members’ electronic participation. The term of
11 this relief is the duration of the Gubernatorial Disaster Proclamation, issued on or about March
12 11, 2020 by Governor Pritzker; and
13
14 WHEREAS, the presence of COVID-19 has been identified in the Village of Skokie
15 (hereinafter “Skokie”) and the Village of Skokie Public Health Department has warned the
16 community of the growing impact of the virus and instructed specific steps, consistent with the
17 Center for Disease Control’s (hereinafter “CDC”) advisories, including but not limited to social
18 distancing as the best means to break the chain of COVID-19; and
19
20 WHEREAS, based on these warnings and to comply with the nationally recognized
21 practice of social distancing during the COVID-19 crisis, the Mayor and Board of Trustees, upon
22 the recommendation of the Village of Skokie Director of Public Health, have determined that all
23 Village of Skokie meetings, including the Village Board will be held electronically, including by
24 either telephone or video conferencing; and
25
26 WHEREAS, in order to keep the public informed and engaged in Skokie governance,
27 electronic meetings will be livestreamed to the pubic during real time and will also be made
28 available to the public on Skokie’s website subsequent to the meeting; and
29
30 WHEREAS, in order to allow public participation in the meetings and at the same time
31 achieve the critical practice of social distancing as required by the Village Public Health
32 Department and the CDC, written comments or questions regarding any item on the published
33 agenda or presented as a public comment, sent to the Village Manager’s Office by noon (12:00
34 pm) of the day of the scheduled meeting, will be read into or be made part of the minutes of the
35 meeting; and


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1 WHEREAS, Skokie’s first and foremost priority is the health, safety and well-being of its
2 residents and the public at large and given these most urgent and perilous health conditions,
3 Skokie is taking these actions in order to guarantee the orderly and ongoing conduct of Skokie
4 operations, including required public health actions while at the same time, establishing means
5 to keep the residents informed and engaged in the most effective manner possible; and
6
7 WHEREAS, the Corporation Counsel and the Village Manager recommended to the
8 Mayor and Board of Trustees that Chapter 2, Article II, a portion of Section 2-38 and 2-42 of the
9 Skokie Village Code be suspended for the duration of Governor Pritzker’s Executive Order 2020-
10 07 or until such time the Mayor and Board of Trustees take further action, whichever comes first;
11 and

12 WHEREAS, the Mayor and Board of Trustees at a special public meeting duly held on
13 March 22, 2020, concurred in the aforesaid recommendation of the Corporation Counsel and the
14 Village Manager; and

15 NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Board of Trustees of the
16 Village of Skokie, Cook County, Illinois;

17 Section 1: That the portion of Chapter 2, Article II, Section 2-38 of the Skokie Village
18 Code highlighted below is hereby suspended for the duration of Governor Pritzker’s Executive
19 Order 2020-07 or until such time the Mayor and Board of Trustees take further action, whichever
20 comes first.

21 Sec. 2-38. Quorum and majority vote.
22 (a) A quorum of the Mayor and Board of Trustees shall consist of a majority of
23 the entire Board of Trustees. Any 4 of the 7 members of the Board of Trustees
24 shall constitute a quorum. A quorum shall be necessary to transact the business
25 of the Board of Trustees. Members of the Board of Trustees shall only be
26 considered in attendance at a meeting if such member is physically present.
27 Attendance by electronic means at a meeting of the Board of Trustees is hereby
28 prohibited.
29 …

30 Section 2: That Chapter 2, Article II, Section 2-42 of the Skokie Village Code highlighted
31 below is hereby suspended and the procedures and requirement’s set forth in Section 3 below
32 shall be given full force and effect for the duration of Governor Pritzker’s Executive Order 2020-07
33 or until such time the Mayor and Board of Trustees take further action, whichever comes first.
34 Sec. 2-42. Meetings to be open to public.
35 All meetings of the Mayor and Board of Trustees shall be open to the public
36 except as provided by ordinance or statute.
37 Section 3: The following procedures and requirements are hereby adopted for public
38 meetings conducted electronically, including by telephone or video conferencing, when the
39 participants are not present in-person and the public is not in physically in attendance:
40 a. Notice of any meeting, including the Village Board and all advisory commissions and
41 boards to be held electronically must conform to the same rules of notice and delivery
42 of notice as in-person meetings;
43 b. All business to be conducted and reports to be provided for any meeting, including the
44 Village Board and advisory commissions and boards, to be held electronically must be


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1 set forth in a published agenda posted at Village Hall and on the Village of Skokie
2 website at least 48 hours before such meeting;
3 c. Meetings, including Village Board meetings held electronically pursuant to this Section
4 shall include and permit the making of motions and the right to vote on any matter
5 brought at the meeting with the same effect and authority as if offered at an in-person
6 meeting;
7 d. All Village Board meetings held electronically pursuant to this Section shall be
8 recorded and minutes shall be prepared and presented for approval at the next Board
9 meeting;
10 e. All Village Board meetings held electronically pursuant to this Section shall be
11 streamed live and available to watch or listen to subsequent to the meeting;
12 f. Members of the public who wish to comment as to an item on the published agenda or
13 to comment during public comments must submit their statement or question in writing
14 to the Village Manager’s Office no later than by noon (12:00 pm) on the day of the
15 scheduled meeting and all properly submitted statements or questions will be
16 presented and read during the relevant portion of the meeting; and
17 g. Any Board member who intends to participate in a meeting electronically and not in
18 person, shall notify the Mayor and/or the Village Manager prior to the scheduled
19 meeting.
20
21 Section 3: That this Ordinance shall be in full force and effect immediately after its
22 passage and approval in the manner provided by two-thirds of the corporate authorities of the
23 Village.
24
 ADOPTED this day of March, 2020.

 Ayes:
 Nays: Village Clerk
 Absent:

 Attested and filed in my office Approved by me this day of
 this day of March, 2020; March, 2020.
 and published by the authority of the Mayor and
 Board of Trustees of the Village of Skokie
 Approved by me this day of
 April, 2020. Mayor, Village of Skokie




 Village Clerk
25




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13354
MINUTES of a regular meeting of the Mayor and the Board of Trustees of the Village of
Skokie, Cook County, Illinois held in the Council Chambers at 5127 Oakton Street at 1
p.m. on Sunday March 22, 2020



 SPECIAL MEETING

Pledge of Allegiance led by Village Clerk Pramod C. Shah.

The Mayor called the meeting to order.

The Clerk called the Roll. Those present were Roberts, Ulrich, Klein, Gray-Keeler and Mayor
Van Dusen. Trustee Sutker was not present but was joining by electronic media. Trustee
Bromberg was not present.
Motion to approve the Notice of the Special Meeting and concur with conducting the Special Meeting.
Moved: Trustee Roberts Seconded: Trustee Ulrich
Ayes: Roberts, Ulrich, Klein, Gray-Keeler and Mayor Van Dusen
Nays: None.
Absent: Sutker, Bromberg
MOTION CARRIED


Report of the Corporation Counsel.
FIRST READING AND ADOPTION:
Ordinance 20-3-C-4511
Motion to adopt an Ordinance on first reading granting relief from portions of Chapter 2,
Sections 2-38 and 2-42, of the Skokie Village Code for duration of the Gubernatorial
Declaration of an Emergency Issued in Response to the COVID-19 Pandemic.
This ordinance will enable the Village Board to follow the provisions of the Governor’s
Executive Order No. 2020-07 so such electronic meetings may be conducted for Village business
with the public watching through streaming video.
Motion to suspend the rules to permit a vote to adopt this Ordinance on first reading.
Moved: Trustee Klein Seconded: Trustee Gray-Keeler
Ayes: Roberts, Ulrich, Klein, Gray-Keeler and Mayor Van Dusen
Nays: None.
Absent: Sutker, Bromberg
MOTION CARRIED

Motion to adopt the ordinance as recommended in Chapter 2, Sections 2-38 and 2-42 of the
Skokie Code.
Moved: Trustee Ulrich Seconded: Trustee Roberts
Ayes: Roberts, Ulrich, Klein, Gray-Keeler and Mayor Van Dusen
Nays: None.
Absent: Sutker, Bromberg
MOTION CARRIED


Report of the Village Manager.
 A. Update on COVID-19 in the Village of Skokie.
Manager Lockerby spoke about the Governor’s orders
He gave the updates on the Coronavirus and coordinating effects of the Heath Department. There
is information on Covid19 which is updated daily on the Village of Skokie website.
He thanked the State legislators and Cook County commissioners for their efforts. The Village
has an emergency communication system thru phone or text.

The Mayor thanked the Village Manager, Corporation Counsel, entire Village staff, Dr. Counard,
Volunteers, Hospitals, residents for comments and questions, and the Center for Disease Control
in Washington.
13355
Meeting of the Mayor and Board of Trustees
Sunday March 22, 2020 Page Two




Adjournment.
Motion to adjourn at 1:20 p.m.
Moved: Trustee Klein Seconded: Trustee Roberts
Ayes: Roberts, Ulrich, Klein, Gray-Keeler and Mayor Van Dusen
Nays: None.
Absent: Sutker, Bromberg
MOTION CARRIED

Citizen Comments. None



 -------------------------------

 Pramod Shah, Village Clerk


Approved:


------------------------------------------
Mayor George Van Dusen