City Council — Naperville, IL
Date: 2019-03-05

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 City Council

Tuesday, March 5, 2019 7:00 PM Council Chambers




A. CALL TO ORDER:

B. ROLL CALL:

C. CLOSED SESSION - 6:00 p.m.

OPEN SESSION - 7:00 p.m.


D. ROLL CALL:

E. PLEDGE TO THE FLAG:

F. AWARDS AND RECOGNITIONS:
1. 19-191 Proclamation naming March 1 - 31, 2019 as March Mindfulness Month


G. PUBLIC FORUM:

H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE
CONSENT AGENDA:

I. CONSENT AGENDA:
1. 19-190 Approve the regular City Council meeting minutes of February 19, 2019

2. 19-092 Approve the award of Cooperative Procurement 19-066, Unit 233 and Unit
 234 Vehicle Replacement, to J X Enterprises Inc. for an amount not to
 exceed $393,046.50
3. 19-137 Approve the award of Cooperative Procurement 19-079, Elevator
 Modernization and Repairs, to Otis Elevator Company for an amount not to
 exceed $150,122.48




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City Council Meeting Agenda March 5, 2019


4. 19-157 Approve the award of Option Year One to Contract 16-219, Temporary
 Employment Services, to FutureNet Group, LaSalle Network, Sentinel
 Technologies and Stivers Staffing Services for an amount not to exceed
 $100,000

5. 19-163 Accept the record of Emergency Procurement 19-081, Ogden Avenue
 Water Main Break and Repair, to Western Utility for an amount of
 $36,001.96
6. 19-180 Approve the award of Bid 19-064, SCADA Maintenance Services, to
 Advanced Automation and Controls, Inc. for an amount not to exceed
 $104,675, plus a 5% contingency
7. 19-154 Approve the award of Change Order #1 to Contract 18-221, Government
 Accounting and Payroll Services, to Lauterbach & Amen, LLP in an amount
 not to exceed $18,000 and a total award of $168,000
8. 19-168 Approve the award of Change Order #2 to Contract 16-313, Psychological
 Testing, to The Friedman Group for an amount not to exceed $6,250 and a
 total award of $93,250 and for an additional three months.

9. 19-194 Accept the public underground and streetlight improvements at Ashwood
 Crossing and Linden Woods and authorize the City Clerk to reduce the
 corresponding public improvement surety

10. 19-195 Approve the City Council meeting schedule for March, April, and May 2019

11. 19-126C Pass the ordinance granting a variance to permit a 6’ tall privacy fence in
 the required corner side yard at the subject property located at 11 Maple
 Lane - PZC 19-1-003

12. 19-188 Pass the ordinance approving the final plat of subdivision for Charleston
 Row II, located at the southeast corner of Aurora Avenue and Main Street -
 PZC 18-1-062

13. 19-197 Adopt the resolution authorizing the City Manager to execute the
 Right-of-Way License Agreement with MCImetro (Verizon) for placement of
 new fiber optic lines and conduit in the City’s right-of-way and for
 maintenance of a previously installed fiber optic network purchased from
 WOW in 2017

J. PUBLIC HEARINGS:
1. 19-156A Conduct the public hearing for the establishment of Special Service Area
 No. 30 for streetscape improvements on portions of blocks 429 and 430 of
 the downtown area in the City of Naperville (Item 1 of 2)




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City Council Meeting Agenda March 5, 2019


2. 19-158A Identify the appropriate amount of City cost participation and direct staff to
 prepare an ordinance to establish Special Service Area No. 30 for
 streetscape improvements on portions of blocks 429 and 430 of the
 downtown area in the City of Naperville if fewer than fifty percent of the
 property owners object in the next sixty days (Item 2 of 2)

K. OLD BUSINESS:

L. ORDINANCES AND RESOLUTIONS:

M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE:

N. PETITIONS AND COMMUNICATIONS:

O. REPORTS AND RECOMMENDATIONS:

P. NEW BUSINESS:

Q. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




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400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 City Council


Tuesday, March 5, 2019 7:00 PM Council Chambers


A. CALL TO ORDER:

 Chirico called the meeting to order at 6:00 p.m.

B. ROLL CALL:
 Present: 9- Mayor Steve Chirico
 Councilwoman Becky Anderson
 Councilwoman Judith Brodhead
 Councilman Kevin Coyne
 Councilwoman Patty Gustin
 Councilman Paul Hinterlong
 Councilman John Krummen
 Councilwoman Rebecca Obarski
 Councilman Benjamin White

C. CLOSED SESSION - 6:00 p.m.
 A motion was made by Councilwoman Gustin, seconded by Councilman
 Krummen, to recess to Closed Session to discuss: 120/2(c)(1) Performance of a
 Specific Individual; 120/2(c)(5) Purchase of Property; and 120/2(c)(21) Approval of
 Minutes. The motion carried by the following vote:

 Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and
 White

OPEN SESSION - 7:00 p.m.

 Chirico called the meeting to order at 7:04 p.m.
 Present: 9- Mayor Steve Chirico
 Councilwoman Becky Anderson
 Councilwoman Judith Brodhead
 Councilman Kevin Coyne
 Councilwoman Patty Gustin
 Councilman Paul Hinterlong
 Councilman John Krummen
 Councilwoman Rebecca Obarski
 Councilman Benjamin White

D. ROLL CALL:



 Also Present
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City Council Meeting Minutes March 5, 2019

 City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; City
 Attorney, Mike DiSanto; City Clerk, Pam Gallahue; Deputy Fire Chief, Andy Dina;
 Police Chief, Robert Marshall; Director of Finance, Rachel Mayer; Director of
 Human Resources, James Sheehan; Director of IT, Jeff Anderson; Director of
 TED, Bill Novack; Deputy Director of TED, Jennifer Louden; Deputy Director of
 TED, Allison Laff; Director of Public Utilities - Electric, Mark Curran; Deputy
 Director of Public Utilities - Water, Amy Ries; Director of Public Works, Dick
 Dublinski

 Daily Herald, Naperville Sun, NCTV-17


E. PLEDGE TO THE FLAG:

 Pledge given by Boy Scout Troop 505 from Knox Presbyterian Church.

F. AWARDS AND RECOGNITIONS:

1. Proclamation naming March 1 - 31, 2019 as March Mindfulness Month

 Councilman White presented the Proclamation.

G. PUBLIC FORUM:

 City Comprehensive Plan RFP
 Mike Nicholus spoke in favor of developing a strategic and expansive plan prior
 to selecting a consultant.

 Laff explained that the City's plan is pointed and specific to land use and was
 not envisioned to be expansive. She said the City is committed to sustainability
 issues and stated that sustainability does not necessarily need to be included in
 the comprehensive plan to be addressed by the City.

 City Comprehensive Plan RFP
 Marilyn Schweitzer, Naperville, spoke in favor of developing a strategic and
 expansive plan prior to selecting a consultant.

 Council discussed that comprehensive plan is defined as a land use plan in
 Illinois.

 Laff explained that the RFP was intended to be an update to the existing plan.

 Krieger explained the ad hoc sustainability task force and its initiatives to date.

 Council discussed consolidating information that is being produced from
 disparate sustainability efforts.

 City Comprehensive Plan RFP
 Greg Hubert, Naperville, spoke in favor of developing a strategic and expansive
 plan prior to selecting a consultant.

 City Comprehensive Plan RFP
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City Council Meeting Minutes March 5, 2019

 Jodi Trendler, Naperville, spoke in favor of developing a strategic and expansive
 plan prior to selecting a consultant.

 Council discussed the appropriateness of reissuing the RFP for a larger scope
 including some of the recommended changes.

 Laff explained that the RFP responses were received last week. She said the
 funds were awarded based on the calendar year, the award of contract is
 expected in May, and the project completed by the end of December. She
 stated that the update will include a review of ten geographic areas and current
 land use trends including housing/retail/demographic. She explained that a
 more expansive plan would two years and be double the cost because livability
 and healthy cities are topics beyond the typical land use update.

 Council discussed the appropriate scope to get a comprehensive answer,
 including input from the sustainability task force at each stage, the need to
 change the name to a Land Use Plan, explain that the plan will focus on land
 that is yet to be developed and what will be redeveloped.

 Laff explained the Senior Task Force Seal of Approval, that developers are
 encouraged to meet with the Task Force, and this can be applied to the
 sustainability group. She said it would not be appropriate for the group to make
 policy decisions, however it could endorse development proposals.

H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE
CONSENT AGENDA:


 A motion was made by Councilwoman Brodhead, seconded by Councilman
 Hinterlong, to use the Omnibus method to approve the Consent Agenda. The
 motion carried by the following vote:

 Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and
 White

I. CONSENT AGENDA:
 A motion was made by Councilwoman Brodhead, seconded by Councilman
 Hinterlong, to approve the Consent Agenda. The motion carried by the following
 vote:

 Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and
 White

1. Approve the regular City Council meeting minutes of February 19, 2019

 Council approved.

2. Approve the award of Cooperative Procurement 19-066, Unit 233 and Unit 234 Vehicle
 Replacement, to J X Enterprises Inc. for an amount not to exceed $393,046.50
 Council approved.


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3. Approve the award of Cooperative Procurement 19-079, Elevator Modernization and
 Repairs, to Otis Elevator Company for an amount not to exceed $150,122.48
 Council approved.

4. Approve the award of Option Year One to Contract 16-219, Temporary Employment
 Services, to FutureNet Group, LaSalle Network, Sentinel Technologies and Stivers
 Staffing Services for an amount not to exceed $100,000
 Council approved.

5. Accept the record of Emergency Procurement 18-017, Ogden Avenue Water Main Break
 and Repair, to Western Utility for an amount of $36,001.96
 Council accepted.

6. Approve the award of Bid 19-064, SCADA Maintenance Services, to Advanced
 Automation and Controls, Inc. for an amount not to exceed $104,675, plus a 5%
 contingency
 Council approved.

7. Approve the award of Change Order #1 to Contract 18-221, Government Accounting and
 Payroll Services, to Lauterbach & Amen, LLP in an amount not to exceed $18,000 and a
 total award of $168,000
 Council approved.

8. Approve the award of Change Order #2 to Contract 16-313, Psychological Testing, to
 The Friedman Group for an amount not to exceed $6,250 and a total award of $93,250
 and for an additional three months.
 Council approved.

9. Accept the public underground and streetlight improvements at Ashwood Crossing and
 Linden Woods and authorize the City Clerk to reduce the corresponding public
 improvement surety
 Council accepted.

10. Approve the City Council meeting schedule for March, April, and May 2019

 Council approved.

11. Pass the ordinance granting a variance to permit a 6’ tall privacy fence in the required
 corner side yard at the subject property located at 11 Maple Lane - PZC 19-1-003
 Council passed.

 Enactment No.: ORD 19-029


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12. Pass the ordinance approving the final plat of subdivision for Charleston Row II, located at
 the southeast corner of Aurora Avenue and Main Street - PZC 18-1-062
 Council passed.

 Enactment No.: ORD 19-030


13. Adopt the resolution authorizing the City Manager to execute the Right-of-Way License
 Agreement with MCImetro (Verizon) for placement of new fiber optic lines and conduit in
 the City’s right-of-way and for maintenance of a previously installed fiber optic network
 purchased from WOW in 2017
 Council adopted.

 Enactment No.: RES 19-08


J. PUBLIC HEARINGS:

1. Conduct the public hearing for the establishment of Special Service Area No. 30 for
 streetscape improvements on portions of blocks 429 and 430 of the downtown area in
 the City of Naperville (Item 1 of 2)
 Steve Rubin, Naperville, described the improvements to be made, the
 partnership with the businesses, and recommended SSA No. 30 at a cost
 share of 75% City and 25% property owners.

 Marilyn Schweitzer, Naperville, commended Mr. Rubin on investing in the
 downtown.

 Council discussed the appropriateness of the proposed cost share
 arrangement, the split of other cost share arrangements, and the specific action
 requested.

 DiSanto explained that it would be appropriate for Council to decide a range or
 specific dollar amount for the split then the public will be given 60 days to
 support or object to the proposed arrangement. He said if more than 50% of
 owners object, the SSA will fail as matter of law.

 Rubin explained that the cost share arrangement has changed due to
 pressures on property owners and property tax increases.

 Krieger explained the preferred SSA timeline, the impact of the future expiration
 of SSA 21, and that the project can still move forward if the financing piece is
 delayed.

 Curran stated the water/wastewater components are over 100 years old and
 should be replaced in conjunction with the streetscape project.

 Council discussed the cost pass-through to the tenants, that the estimated cost

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 per department has not been determined but will be included as part of the 2020
 CIP, whether SSA 30 is precedent-setting, that sidewalk improvements are a
 benefit to many people, the strategy to proceed block by block, input from the
 property owners to date and the appropriateness of finalizing the cost share
 arrangement, that retail challenges are applicable citywide not just in the
 downtown, and lessons learned from the Ogden Avenue cost share agreement.

 Novack estimated the total project at $15M, that staff supports a 55/45 split with
 the City paying for base improvements and owners paying for ornamentation.
 He explained the public outreach to date including a December public hearing
 and individual letters mailed. He said he has been contacted by two property
 owners and while SSA 30 stands on its own, it will most likely set the pace for
 other improvements in the downtown.
 A motion was made by Councilwoman Obarski, seconded by Councilwoman
 Brodhead, to close the Public Hearing at 8:17 p.m. The motion carried by the
 following vote:

 Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and
 White

2. Identify the appropriate amount of City cost participation and direct staff to prepare an
 ordinance to establish Special Service Area No. 30 for streetscape improvements on
 portions of blocks 429 and 430 of the downtown area in the City of Naperville if fewer than
 fifty percent of the property owners object in the next sixty days (Item 2 of 2)
 A motion was made by Councilwoman Obarski, seconded by Councilwoman
 Anderson, to recommend a 70% City/30% property owner cost participation.

 A motion in substitution was made by Councilman Coyne, seconded by
 Councilwoman Gustin, to recommend a 60% City/40% property owner cost
 participation. The motion carried by the following vote:

 Aye: 5- Chirico, Coyne, Gustin, Hinterlong, and White

 Nay: 4- Anderson, Brodhead, Krummen, and Obarski

 A motion was made by Councilwoman Obarski, seconded by Councilwoman
 Gustin, to direct staff to prepare an ordinance reflecting a 60% City/40% property
 owner cost participation to establish Special Service Area No. 30 for streetscape
 improvements on portions of blocks 429 and 430 of the downtown area in the City
 of Naperville if fewer than fifty percent of the property owners object in the next
 sixty days. The motion carried by the following vote:

 Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and
 White

K. OLD BUSINESS:

L. ORDINANCES AND RESOLUTIONS:

M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE:

N. PETITIONS AND COMMUNICATIONS:


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O. REPORTS AND RECOMMENDATIONS:

P. NEW BUSINESS:

Q. ADJOURNMENT:
 A motion was made by Councilman Hinterlong, seconded by Councilman
 Krummen, to adjourn the Regular City Council Meeting of March 5, 2019 at 8:27
 p.m. The motion carried by the following vote:

 Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and
 White




 /S/ Pam Gallahue
 Pam Gallahue, PhD
 City Clerk




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