Committee of the Whole — Aurora, IL
Date: 2024-02-06

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 February 06, 2024
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must
 be physically present at the meeting and registered to speak prior to the meeting
 being called to order. Please call the City Clerk's Office at (630) 256-3070 with
 questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, JANUARY 16, 2024 COMMITTEE OF THE WHOLE
 MEETING
 24-0040 Approval of the Minutes of the Tuesday, January 16, 2024, Committee of the
 Whole Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Meeting Scheduled
 for January 24, 2024 was cancelled.
 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On January 25, 2024 and Reviewed the Following
 Items:
 24-0046 An Ordinance providing for the issuance of not to exceed $58,000,000 Taxable
 General Obligation Bonds, Series 2024, of the City of Aurora, Kane, DuPage,
 Kendall and Will Counties, Illinois, for the purpose of financing certain casino
 redevelopment costs, providing for the levy of a direct annual tax sufficient to
 pay the principal of and interest on said bonds, providing for the pledge of
 certain incremental property taxes to the payment of said principal and interest,
 and authorizing the proposed sale of said bonds to the purchaser thereof
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 1 Printed on 2/2/2024
Committee of the Whole Agenda - Final February 6, 2024


 24-0050 A Resolution Authorizing the Execution of a Memorandum of Reimbursement
 Between CyrusOne and the City of Aurora for the Property Located West of the
 Eola Interchange at 2725 Bilter Road, Aurora, 60502 for which CyrusOne is the
 Contract Buyer.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On January 23,
 2024 and Reviewed the Following Items:
 24-0002 A Resolution Approving the 2024 Quality of Life Grants in the amount of
 $1,017,000
 COMMITTEE RECOMMENDED: APPROVAL 4-0-1 Recused

 24-0003 A Resolution Authorizing Approval of the 2024 Annual Action Plan and Annual
 Action Plan Substantial Amendment 2023-#3 Funding Recommendations.
 COMMITTEE RECOMMENDED: APPROVAL 4-0-1 Recused

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On January 22, 2024 and
 Reviewed the Following Items:
 23-0962 A Resolution authorizing the Director of Purchasing to purchase a Fire Station
 Alerting System (FSAS) with eight years of support services from Purvis
 Systems Incorporated for $1,094,136.18, plus a 3% contingency.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0022 A Resolution to append R20-311, dated December 22, 2020, from Data
 Defenders LLC, 111 Jackson Blvd, Suite 1700, Chicago IL 60604. Total
 amount is $0.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0024 A Resolution authorizing the Director of Purchasing to increase the Purchase
 Order for RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL,
 60506 by the amount of $3,617,578.00 for seven individually bid construction
 trade packages as well as seven allowances as part of the Public Works
 Combined Maintenance Facility Project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0034 A Resolution authorizing the Director of Purchasing to purchase a one-year
 renewal of a DocuSign Contract Lifecycle Management (CLM) subscription
 from Carahsoft Technology Corporation of Reston, Virginia, for an amount not
 to exceed $119,999.74.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 2 Printed on 2/2/2024
Committee of the Whole Agenda - Final February 6, 2024


 24-0035 A Resolution to award a contract to RJN Group, Inc. in the amount of $288,500
 for the 2024 and 2025 Overlay Manhole Inspections located throughout the City
 of Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On January 16, 2024
 and Reviewed the Following Items:
 23-0721 An Ordinance amending Chapter 41.5 of the Code of Ordinances pertaining to
 special events.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0014 An Ordinance amending Chapter 2 of the Code of Ordinances pertaining to the
 City's Officers and Departments.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0020 A Resolution approving the reappointments of Scott Maxson, Patricia Devore,
 and Richard Lawrence to the Aurora Veteran's Advisory Board.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0021 A Resolution approving the re-appointments of Sandra Harrison, Dr. Todd
 Leden, Dr. Jennifer Norrell, and Ald. Edward Bugg to the Aurora Education
 Commission.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0025 A Resolution approving the reappointment of Sandra Harrison to the city's
 Advisory Commission for Disabilities.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0027 A Resolution authorizing the reappointments of Seth Hoffman, Amber Foster,
 and Simon Munoz to the Aurora Preservation Commission.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0029 A discussion regarding the process for the Ward 9 Scholarship Program. .

 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W.]

 24-0030 A Resolution approving the reappointment of William Small Jr., Robert
 Lundquist, and Annette McMahon to the Human Relations Commission.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 STAFF REPORT

 24-0072 Staff Report, Julie Frankino Grant Writer

 CLOSED SESSION



City of Aurora Page 3 Printed on 2/2/2024
Committee of the Whole Agenda - Final February 6, 2024


 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY
 OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS
 MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL
 ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING.
 MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL
 RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY
 OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND
 LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order
 to participate in a public meeting should contact the City Clerk’s Office at least
 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be
 reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at
 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to
 allow for meeting participation.




City of Aurora Page 4 Printed on 2/2/2024

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 February 06, 2024
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:04 p.m. and the roll was called.

 Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman
 Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, and
 Mayor Richard Irvin
 Absent 1 - Alderman John Laesch


 MINUTES OF THE TUESDAY, JANUARY 16, 2024 COMMITTEE OF THE WHOLE
 MEETING

 24-0040 Approval of the Minutes of the Tuesday, January 16, 2024, Committee of
 the Whole Meeting.
 A motion was made by Alderwoman Smith and seconded by Alderwoman
 Garza to approve the minutes as presented. The motion carried by voice vote.

 MAYOR’S REPORT

 Clayton Muhammad, Chief Communications & Equity Officer presented on the
 recognition of World Cancer Awareness Day. Mayor Irvin presented City of
 Aurora resident Abigail Ayala, age 12, with an Award of Valor for her
 courageous battle against cancer.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final February 6, 2024



 PUBLIC COMMENT

 The Deputy City Clerk read the Rules for Public Comment and the following
 individuals gave Public Comment:
 -Angelica Flores spoke regarding the Judah Robinson Foundation.
 -Judy Snyder spoke regarding the Judah Robinson Foundation.
 -Mercy Galicia & Dr. Alejandro Benavides spoke regarding the Illinois
 Tejano Organization and recognized Alderwoman Garza for her support to
 their organization.
 -Adam Pauley spoke regarding his appointment to the Local 708 Board.

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Meeting Scheduled for
 January 24, 2024 was cancelled.
 There were no items to report.


 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On January 25, 2024 and Reviewed the Following Items:

 24-0046 An Ordinance providing for the issuance of not to exceed $58,000,000
 Taxable General Obligation Bonds, Series 2024, of the City of Aurora,
 Kane, DuPage, Kendall and Will Counties, Illinois, for the purpose of
 financing certain casino redevelopment costs, providing for the levy of a
 direct annual tax sufficient to pay the principal of and interest on said
 bonds, providing for the pledge of certain incremental property taxes to
 the payment of said principal and interest, and authorizing the proposed
 sale of said bonds to the purchaser thereof
 Chris Minick, Chief Financial Officer - City of Aurora, presented and answered
 questions regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


 24-0050 A Resolution Authorizing the Execution of a Memorandum of
 Reimbursement Between CyrusOne and the City of Aurora for the
 Property Located West of the Eola Interchange at 2725 Bilter Road,
 Aurora, 60502 for which CyrusOne is the Contract Buyer.
 Alex Alexandrou, Chief Management Officer - City of Aurora, presented regarding this
 item.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final February 6, 2024



 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On January 23, 2024
 and Reviewed the Following Items:

 24-0002 A Resolution Approving the 2024 Quality of Life Grants in the amount of
 $1,017,000
 Chris Ragona, Community Development Manager - City of Aurora, presented regarding
 this item.
 (PLACED ON UNFINISHED BUSINESS)


 24-0003 A Resolution Authorizing Approval of the 2024 Annual Action Plan and
 Annual Action Plan Substantial Amendment 2023-#3 Funding
 Recommendations.
 Chris Ragona, Community Development Manager - City of Aurora, presented regarding
 this item.
 (PLACED ON UNFINISHED BUSINESS)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On January 22, 2024 and Reviewed
 the Following Items:

 23-0962 A Resolution authorizing the Director of Purchasing to purchase a Fire
 Station Alerting System (FSAS) with eight years of support services from
 Purvis Systems Incorporated for $1,094,136.18, plus a 3% contingency.
 (PLACED ON CONSENT AGENDA)


 24-0022 A Resolution to append R20-311, dated December 22, 2020, from Data
 Defenders LLC, 111 Jackson Blvd, Suite 1700, Chicago IL 60604. Total
 amount is $0.
 (PLACED ON CONSENT AGENDA)


 24-0024 A Resolution authorizing the Director of Purchasing to increase the
 Purchase Order for RC Wegman Construction Company, 750 Morton
 Avenue, Aurora, IL, 60506 by the amount of $3,617,578.00 for seven
 individually bid construction trade packages as well as seven allowances
 as part of the Public Works Combined Maintenance Facility Project.
 Ken Schroth, Director of Public Works - City of Aurora, presented regarding this item.

 (PLACED ON CONSENT AGENDA)



City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final February 6, 2024



 24-0034 A Resolution authorizing the Director of Purchasing to purchase a
 one-year renewal of a DocuSign Contract Lifecycle Management (CLM)
 subscription from Carahsoft Technology Corporation of Reston, Virginia,
 for an amount not to exceed $119,999.74.
 (PLACED ON CONSENT AGENDA)


 24-0035 A Resolution to award a contract to RJN Group, Inc. in the amount of
 $288,500 for the 2024 and 2025 Overlay Manhole Inspections located
 throughout the City of Aurora.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On January 16, 2024 and
 Reviewed the Following Items:

 23-0721 An Ordinance amending Chapter 41.5 of the Code of Ordinances
 pertaining to special events.
 (PLACED ON CONSENT AGENDA)


 24-0014 An Ordinance amending Chapter 2 of the Code of Ordinances pertaining
 to the City's Officers and Departments.
 (PLACED ON CONSENT AGENDA)


 24-0020 A Resolution approving the reappointments of Patricia Devore and
 Richard Lawrence to the Aurora Veteran's Advisory Board.
 As amended: Scott Maxson has decided not to move forward with his re-appointment.

 (PLACED ON CONSENT AGENDA)


 24-0021 A Resolution approving the re-appointments of Sandra Harrison, Dr.
 Todd Leden, Dr. Jennifer Norrell, and Ald. Edward Bugg to the Aurora
 Education Commission.
 (PLACED ON UNFINISHED BUSINESS)


 24-0025 A Resolution approving the reappointment of Sandra Harrison to the
 city's Advisory Commission for Disabilities.
 (PLACED ON CONSENT AGENDA)


 24-0027 A Resolution authorizing the reappointments of Seth Hoffman, Amber
 Foster, and Simon Munoz to the Aurora Preservation Commission.
 (PLACED ON CONSENT AGENDA)


City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final February 6, 2024



 24-0029 A discussion regarding the process for the Ward 9 Scholarship Program.
 .
 (INFORMATION ONLY)


 24-0030 A Resolution approving the reappointment of William Small Jr., Robert
 Lundquist, and Annette McMahon to the Human Relations Commission.
 (PLACED ON CONSENT AGENDA)


 STAFF REPORT

 24-0072 Staff Report, Julie Frankino Grant Writer

 Julie Frankino, Grant Writer - City of Aurora, presented and answered questions.


 CLOSED SESSION

 A Closed Session meeting was required pursuant to Section 2(c)(5) of the Open
 Meetings Act to discuss the purchase or lease of real property for the use of the
 public body.

 A motion was made by Alderman Franco and seconded by Alderwoman Smith
 to enter into closed session, and thereafter adjourn the COW meeting with no
 further action or public business to take place. The motion carried and the roll
 was called.

 Aye: 11 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver,
 Alderwoman Smith, Alderman Bugg, Alderwoman Baid and Alderman
 Woerman

 ADJOURN

 The Committee of the Whole adjourned to Closed Session by the following roll
 call vote at 6:13 p.m.

 Aye: 11 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos,
 Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver,
 Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman.
 Absent: 1 -Alderman Laesch



 Submitted by:

 __________________________________
 Maria Socorro Flores, Deputy City Clerk




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final February 6, 2024



 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 6