Committee of the Whole — Aurora, IL
Date: 2015-05-19

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 May 19, 2015
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, MAY 5, 2015

15-00418 Approval of the Tuesday, May 5, 2015 Committee of the Whole Meeting
 Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, May 14, 2015 and
 Reviewed the Following Items:
15-00257 An Ordinance Granting a Revision to the Special Use Permit with a Final Plan
 for an Off-Street Parking Lot as Primary Use on Lots 6, 7, and 17 of the
 Medical/Business Campus Subdivision, Aurora, Illinois, 60504
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, May 12, 2015 and Reviewed the
 Following Items:
15-00342 A Resolution Authorizing Application for Grand Victoria Riverboat Funds for
 Construction of an Aurora Veterans Memorial at Phillips Park, and Execution of
 All Necessary Documents .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

15-00373 A Resolution Seeking Authorization to apply for the Grand Victoria Riverboat
 Fund grant in the amount of $23,838 to purchase display/storage equipment for
 the new GAR Memorial Museum Research and Visible Storage Center, and
 Execution of All Necessary Documents .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final May 19, 2015


15-00394 A Resolution Approving the First Amendment to Resolution R14-152 to Revise
 the Funding Ratios of the Seize the Future Development Foundation Finish
 Line Grant Program
 COMMITTEE RECOMMENDED: APPROVAL 3-0

15-00398 A Resolution authorizing the Mayor and City Clerk to execute an agreement
 between the State of Illinois Department of Transportation and the City of
 Aurora for improvements within the right-of-way along Illinois Route 31 from
 Indian Trail Road to Illinois Avenue (Agreement # JN-115-506) and the City
 Clerk to sign the associated Motor Fuel Tax Resolution.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

15-00401 A Resolution to ratify the payment to Abbey Paving for the Alternate 3 plus five
 change order items in the amount of $32,648.12 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

15-00402 A Resolution awarding the Lake Street and River Street Two Way Conversion
 construction to the low bidder in the amount of $2,195,147.40, Geneva
 Construction Co.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

15-00403 A Resolution awarding the Lincoln Avenue Bikeway project to the low bidder in
 the amount of $42,550.95, Mark-It Striping Inc.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, May 12, 2015 and
 Reviewed the Following Items:
15-00340 A Resolution approving the issuance of a music festival permit to St. Nicholas
 Church, 308 High St., for Saturday June 27th, 2015 from 1 0:00 a.m. to 8:00
 p.m., and Sunday June 28th, 2015, from 10:00 a.m. until 8: 00 p.m.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

15-00301 A Traffic Study for the N. East Avenue and Claim Street intersection. Ward 2,
 Alderman Garza
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

15-00302 A Traffic Study for the N. Harrison Avenue and Spruce Street intersection.
 Ward 4, Alderman Donnell
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

15-00324 A Traffic Study for Stoughton Drive and Stoughton Circle. Ward 8, Alderman
 Mervine
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)
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Committee of the Whole Agenda - Final May 19, 2015


15-00326 Advocate Dreyer Fox Valley Marathon, Sunday, September 20, 2015 from
 7:45am to 11:00am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

15-00336 A Parking Study for the 1800 block of Cattail Drive. Ward 7, Alderman
 Hart-Burns
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

15-00341 Seth Egger Memorial 5K, Saturday, July 11, 2015 from 8:00am to 12:30pm at
 Phillips Park
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

15-00367 The Aurora Salvation Army is requesting permission to accept donations and
 distribute "tags" on Donut Tag Days, June 5 and 6, 2015, at various businesses
 throughout the Aurora community and at the Route 25 N. Broadway and Route
 59 Train Stations (FROM SIDEWALKS NOT IN THE STREETS OR TRAIN
 PLATFORMS).
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

15-00368 A Parking Study for Kealsy Lane in the 2300 block. Ward 9, Alderman Bugg.

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, May 11,
 2015 and Reviewed the Following Items:
15-00397 A Resolution for Security Reduction No. 1 for Stonehaven Unit 2.

 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 REQUESTS AND REFERRALS

 ADJOURN

 CLOSED SESSION




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 May 19, 2015
 5:00 PM




 ROLL CALL

 The Committee of the Whole Meeting was called to order at 5:13 p.m. by Mayor
 Weisner and the roll was called.
 Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl
 Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns ,
 Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne
 Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor

 MINUTES OF THE MEETING OF TUESDAY, MAY 5, 2015

 15-00418 Approval of the Tuesday, May 5, 2015 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Irvin, that
 this agenda item be approved and filed. The motion carried.

 Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns,
 Alderman Mervine, Alderman Bugg, Alderman Johnson and Alderman
 Irvin

 Abstain: 1- Alderman O'Connor


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, May 14, 2015 and
 Reviewed the Following Items:




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final May 19, 2015



 15-00257 An Ordinance Granting a Revision to the Special Use Permit with a
 Final Plan for an Off-Street Parking Lot as Primary Use on Lots 6, 7,
 and 17 of the Medical/Business Campus Subdivision, Aurora, Illinois,
 60504
 Tracey Vacek, City of Aurora Planning Department and Bob Navarre, President of
 Valley Honda, spoke briefly on this item.

 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, May 12, 2015 and Reviewed the
 Following Items:

 15-00342 A Resolution Authorizing Application for Grand Victoria Riverboat
 Funds for Construction of an Aurora Veterans Memorial at Phillips
 Park, and Execution of All Necessary Documents .
 John Russell, Grant Writer for the City of Aurora, and Joe Toma, Chairman of the
 Aurora Veterans Advisory Council spoke briefly on this item.

 (PLACED ON CONSENT AGENDA)


 15-00373 A Resolution Seeking Authorization to apply for the Grand Victoria
 Riverboat Fund grant in the amount of $23,838 to purchase
 display/storage equipment for the new GAR Memorial Museum
 Research and Visible Storage Center, and Execution of All Necessary
 Documents.
 John Russell, City of Aurora Grant Writer and Rena Church, Director of Public Arts,
 spoke briefly on this item.
 (PLACED ON CONSENT AGENDA)


 15-00394 A Resolution Approving the First Amendment to Resolution R14-152 to
 Revise the Funding Ratios of the Seize the Future Development
 Foundation Finish Line Grant Program
 David Hulseberg, President & CEO of Seize the Future spoke briefly on this item.

 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final May 19, 2015



 15-00398 A Resolution authorizing the Mayor and City Clerk to execute an
 agreement between the State of Illinois Department of Transportation
 and the City of Aurora for improvements within the right-of-way along
 Illinois Route 31 from Indian Trail Road to Illinois Avenue (Agreement
 # JN-115-506) and the City Clerk to sign the associated Motor Fuel
 Tax Resolution.
 (PLACED ON CONSENT AGENDA)


 15-00401 A Resolution to ratify the payment to Abbey Paving for the Alternate 3
 plus five change order items in the amount of $32,648.12 .
 (PLACED ON CONSENT AGENDA)


 15-00402 A Resolution awarding the Lake Street and River Street Two Way
 Conversion construction to the low bidder in the amount of
 $2,195,147.40, Geneva Construction Co.
 (PLACED ON CONSENT AGENDA)


 15-00403 A Resolution awarding the Lincoln Avenue Bikeway project to the low
 bidder in the amount of $42,550.95, Mark-It Striping Inc.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, May 12, 2015 and
 Reviewed the Following Items:

 15-00340 A Resolution approving the issuance of a music festival permit to St.
 Nicholas Church, 308 High St., for Saturday June 27th, 2015 from
 10:00 a.m. to 8:00 p.m., and Sunday June 28th, 2015, from 10:00 a.m.
 until 8:00 p.m.
 (PLACED ON CONSENT AGENDA)


 15-00301 A Traffic Study for the N. East Avenue and Claim Street intersection.
 Ward 2, Alderman Garza
 (INFORMATION ONLY)


 15-00302 A Traffic Study for the N. Harrison Avenue and Spruce Street
 intersection. Ward 4, Alderman Donnell
 (INFORMATION ONLY)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final May 19, 2015



 15-00324 A Traffic Study for Stoughton Drive and Stoughton Circle. Ward 8,
 Alderman Mervine
 (INFORMATION ONLY)


 15-00326 Advocate Dreyer Fox Valley Marathon, Sunday, September 20, 2015
 from 7:45am to 11:00am.
 (INFORMATION ONLY)


 15-00336 A Parking Study for the 1800 block of Cattail Drive. Ward 7, Alderman
 Hart-Burns
 (INFORMATION ONLY)


 15-00341 Seth Egger Memorial 5K, Saturday, July 11, 2015 from 8:00am to
 12:30pm at Phillips Park
 (INFORMATION ONLY)


 15-00367 The Aurora Salvation Army is requesting permission to accept
 donations and distribute "tags" on Donut Tag Days, June 5 and 6,
 2015, at various businesses throughout the Aurora community and at
 the Route 25 N. Broadway and Route 59 Train Stations (FROM
 SIDEWALKS NOT IN THE STREETS OR TRAIN PLATFORMS).
 (INFORMATION ONLY)


 15-00368 A Parking Study for Kealsy Lane in the 2300 block. Ward 9, Alderman
 Bugg.
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday, May 11,
 2015 and Reviewed the Following Items:

 15-00397 A Resolution for Security Reduction No. 1 for Stonehaven Unit 2.

 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final May 19, 2015



 MAYOR’S REPORT

 The Mayor invited all of the Aldermen as well as anyone in attendance at the
 Committee of the Whole Meeting, to the reception for Joe and Helen Rippenger, the
 2015 Memorial Day Grand Marshalls, taking place immediately following the meeting
 at the David L. Pierce Art and History Center.

 CLOSED SESSION

 A motion was made by Alderman Hart-Burns moved, seconded by Alderman
 O'Connor, that at the close of this meeting, the City Council go into a Closed
 Session pursuant to 5 ILCS 120/2(c)(5) of the Open Meetings Act. The motion
 carried by a voice vote.


 ADJOURN

 A motion was made by Alderman Hart-Burns, seconded by Alderman
 O'Connor, to adjourn the meeting at 5:27 p.m. The motion carried by a voice
 vote.




 ____________________________________
 Alexandra E. K. Voigt
 City Clerk




City of Aurora Page 5