Rules, Administration, and Procedure — Aurora, IL
Date: 2025-02-18

City Hall - Second Floor
 City of Aurora
 44 E. Downer Place
 Aurora, IL 60507
 Rules, Administration, and Procedure

 Agenda - Final Chairperson Ron Woerman
 Vice Chair Carl Franco
 Tuesday Alderman Edward J. Bugg
 Alderman Dan Barreiro
 February 18, 2025 Alderwoman Patty Smith

 3:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen's Office at (630) 256-3020.
 CALL TO ORDER

 ROLL CALL

 APPROVAL OF MINUTES

25-0071 Approval of the minutes from Rules, Administration, and Procedure Committee
 meeting held on January 21, 2025 .

 PUBLIC COMMENT

 AGENDA

25-0141 An Ordinance amending Sec. 2-185 of the Code of Ordinances with respect to the
 obligations of members of the City's Boards and Commissions .

25-0137 A Resolution appointing Brad Banks to the "Sister Cities Commission" (SCC).

25-0157 A Resolution approving the appointment of Gretchen Timm to the Aurora Area
 Convention and Visitors Bureau Board (AACVB).

25-0144 Boards and Commissions Report .

25-0135 Recommended changes to the Aldermen's Office Mileage Reimbursement Policy.

 RULES, ADMINISTRATION AND PROCEDURES RESOLUTIONS

25-0136 A Resolution authorizing the 2025 Ward 9 Scholarship Program .

 CLOSED SESSION

 ADJOURNMENT



City of Aurora Page 1 Printed on 2/14/2025
Rules, Administration, and Agenda - Final February 18, 2025
Procedure


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours
 in advance of the scheduled meeting. The Aldermen's Office can be reached in
 person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email
 at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 2 Printed on 2/14/2025

City Hall - Second Floor
 City of Aurora
 44 E. Downer Place
 Aurora, IL 60507


 Rules, Administration, and Procedure
 Meeting Minutes - Final
 Tuesday
 February 18, 2025
 3:00 PM
 Chairperson Ron Woerman
 Vice Chair Carl Franco
 Alderman Edward J. Bugg
 Alderman Dan Barreiro
 Alderwoman Patty Smith


 Members of the public wishing to provide public comment for this meeting must
 be physically present at the meeting and registered to speak prior to the meeting
 being called to order. Please contact the Aldermen's Office at (630) 256-3020.

 CALL TO ORDER

 Chairperson Woerman called the meeting to order at 3:00 p.m.


 ROLL CALL

 Present: 5 - Chairperson Ron Woerman, Vice Chair Carl Franco, Alderman Edward
 Bugg, Alderman Dan Barreiro and Alderwoman Patty Smith

 APPROVAL OF MINUTES

 25-0071 Approval of the minutes from Rules, Administration, and Procedure
 Committee meeting held on January 21, 2025 .
 A motion was made by Alderwoman Smith, seconded by Alderman Barreiro,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 5


 PUBLIC COMMENT


 AGENDA




City of Aurora Page 1
Rules, Administration, and Meeting Minutes - Final February 18, 2025
Procedure


 25-0141 An Ordinance amending Sec. 2-185 of the Code of Ordinances with
 respect to the obligations of members of the City's Boards and
 Commissions.
 Alex Voigt, Deputy Chief of Staff - Mayor's Office presented and answered questions
 regarding this item.

 A motion was made by Alderwoman Smith, seconded by Vice Chair Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0137 A Resolution appointing Brad Banks to the "Sister Cities Commission"
 (SCC).
 Alex Voigt, Deputy Chief of Staff - Mayor's Office presented and answered questions
 regarding this item.
 A motion was made by Alderwoman Smith, seconded by Vice Chair Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0157 A Resolution approving the appointment of Gretchen Timm to the
 Aurora Area Convention and Visitors Bureau Board (AACVB).
 Alex Voigt, Deputy Chief of Staff - Mayor's Office presented and answered questions
 regarding this item.
 A motion was made by Alderwoman Smith, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0144 Boards and Commissions Report .

 This Reports/Studies was (INFORMATION ONLY)


 25-0135 Recommended changes to the Aldermen's Office Mileage
 Reimbursement Policy.
 Rich Jacobs, Chief of Staff - Alderman's Office and Chris Minick, Chief Financial
 Officer presented and answered questions regarding this item.
 A motion was made by Alderwoman Smith, seconded by Vice Chair Franco,
 that this agenda item be recommended for approval as amended. The motion
 carried.

 The RAP committee moved forward with Policy Two with a start date of April 1,
 2025 for monthly reimbursements submissions after the first quarter
 (January-March 31, 2025).

 Ayes: 5




City of Aurora Page 2
Rules, Administration, and Meeting Minutes - Final February 18, 2025
Procedure


 RULES, ADMINISTRATION AND PROCEDURES RESOLUTIONS

 25-0136 A Resolution authorizing the 2025 Ward 9 Scholarship Program .

 Alderman Bugg presented and answered questions regarding this item.

 A motion was made by Alderwoman Smith, seconded by Alderman Barreiro,
 that this agenda item be approved. The motion carried.

 Ayes: 5


 CLOSED SESSION


 ADJOURNMENT

 A motion was made by Vice Chair Franco, seconded by Alderman Bugg, that
 this meeting be adjourned. The motion carried. Chairperson Woerman
 adjourned the meeting at 4:15 p.m.

 Ayes: 5


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY
 OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY
 ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL
 ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING.
 MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL
 RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY
 OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND
 LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order
 to participate in a public meeting should contact the Aldermen's Office at least 48
 hours in advance of the scheduled meeting. The Aldermen's Office can be
 reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at
 630-256-3020 or email at AldermensOffice@aurora.il.us. Every effort will be made
 to allow for meeting participation.




City of Aurora Page 3