Naper Settlement Museum Board — Naperville, IL
Date: 2020-11-06

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Naper Settlement Museum Board

Friday, November 6, 2020 8:00 AM On Zoom Due to COVID-19



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the Covid-19 pandemic. Accordingly, the Naper Settlement Museum Board
meeting scheduled for November, 06 2020 will be conducted remotely. The means by which the
public may watch, listen, and/or participate in the meeting are described below.




City of Naperville Page 1 Printed on 10/30/2020
Naper Settlement Museum Board Meeting Agenda November 6, 2020



TO JOIN A MEETING: The Zoom Video Conferencing App will be used. You do not need to
download the Zoom app to participate. Simply follow the instruction below. To login on your
computer or iPad: Click the link to join the webinar (and password if required) provided on this
agenda. Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of
Zoom screen and wait for the Chairman to recognize you. You will be unmuted. There will be a
few second delay after you’re unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.

To login on your phone: For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and
password if required) provided on this agenda. Once connected to the meeting, press *9 to
“raise your hand” and wait for the Chairman to recognize you. You will be unmuted. There will be a
few second delay after you’re unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.

PARTICIPATION GUIDELINES: All viewpoints are welcome, positive comments and constructive
criticism are encouraged. Speakers must refrain from harassing or directing threats or personal
attacks at Commission members, staff, other speakers or members of the public. Comments
made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate
decorum and allow for city business to be accomplished.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/95474489049?
pwd=ZGlYRGtQTzU2U21PbjZaOGVnc1NDdz09
  Passcode: 359106

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 253 215 8782 or +1
346 248 7799 or +1 669 900 6833
  Webinar ID: 954 7448 9049
  Passcode: 359106
  International numbers available: https://zoom.us/u/acD4UwUzr

A. CALL TO ORDER:
1 20-1298 Introduce the Naper Settlement Museum Board Student Representatives
 for 2020-21 - Erin Lochtefeld & Jaya Punwani

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:


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Naper Settlement Museum Board Meeting Agenda November 6, 2020


1 20-1306 Receive an update on the water damage in the Pre-Emption House and
 the Brushstrokes exhibit
2 20-1307 Receive an update on Naper Settlement’s RFP for a distance learning
 program
3 20-1308 Receive an update on grants.

4 20-1309 Receive updates on programming and events:
 i. Reopening
 ii. Camps
 iii. Summer Slices
 iv. HerStory + Women: Waves of Change
 v. Cinema at the Settlement
 vi. Halloween

E. NEW BUSINESS:
1 20-1312 Receive and approve the CY21 NS Budget and CIP.


F. REPORTS:
1 20-1313 Approve the minutes from the August 21, 2020 Naper Settlement Museum
 Board Meeting.

2 20-1314 Approve the financial report as of August 2020.

3 20-1315 Receive the Naper Settlement deferred maintenance chart.

4 20-1316 Receive and approve the proposed Naper Settlement Museum Board
 meeting dates for 2021.

G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 3 Printed on 10/30/2020

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes

 Friday, November 6, 2020

 8:00 AM



 On Zoom Due to COVID-19



Naper Settlement Museum Board
Naper Settlement Museum Board Meeting Minutes November 6, 2020


CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows
public bodies to temporarily conduct meetings remotely during a state of emergency, subject to
certain requirements, including a determination by the head of the public body that an in-person
meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the Covid-19 pandemic. Accordingly, the Naper Settlement Museum Board
meeting scheduled for November, 06 2020 will be conducted remotely. The means by which the
public may watch, listen, and/or participate in the meeting are described below.

TO JOIN A MEETING: The Zoom Video Conferencing App will be used. You do not need to
download the Zoom app to participate. Simply follow the instruction below. To login on your
computer or iPad: Click the link to join the webinar (and password if required) provided on this
agenda. Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of
Zoom screen and wait for the Chairman to recognize you. You will be unmuted. There will be a
few second delay after you’re unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.

To login on your phone: For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and
password if required) provided on this agenda. Once connected to the meeting, press *9 to “raise
your hand” and wait for the Chairman to recognize you. You will be unmuted. There will be a few
second delay after you’re unmuted until your mic will be live. Please identify yourself for the public
record and speak clearly.

PARTICIPATION GUIDELINES: All viewpoints are welcome, positive comments and constructive
criticism are encouraged. Speakers must refrain from harassing or directing threats or personal
attacks at Commission members, staff, other speakers or members of the public. Comments
made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate
decorum and allow for city business to be accomplished.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/95474489049?
pwd=ZGlYRGtQTzU2U21PbjZaOGVnc1NDdz09
  Passcode: 359106

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 253 215 8782 or +1
346 248 7799 or +1 669 900 6833
  Webinar ID: 954 7448 9049
  Passcode: 359106
  International numbers available: https://zoom.us/u/acD4UwUzr
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Naper Settlement Museum Board Meeting Minutes November 6, 2020



A. CALL TO ORDER:

 Mayor Chirico called the meeting to order at 8:03 AM.

1 Introduce the Naper Settlement Museum Board Student Representatives for 2020-21 - Erin
 Lochtefeld & Jaya Punwani

B. ROLL CALL:

 Also Present:
 Staff attendees - Rachel Pruneda, City Manager’s Office; Kim Grazulis,
 Administrative Specialist; Harriet Pistorio, Chief Operating Officer; Donna K. Sack,
 Vice President & Chief Program Officer; Macarena Tamayo-Calabrese, President &
 CEO; Alex Atkinson, Director of Finance; Marcie Schatz, Deputy City Manager
 Other attendees - Suzanne Baker, Naperville Sun
 Student representatives - Erin Lotchfeld, Jaya Punwani



 Present 8- Steve Chirico, Paul Hinterlong, John Koranda, Len Monson , Greg Waite, David
 Wentz, Bridget Kozlowski, and Lee Quillinan
 Absent 1- Al Zucco


C. PUBLIC FORUM:

 There were no comments in the public forum.

D. OLD BUSINESS:

1

 Pistorio explained that she is still waiting on the final report from Alliant,
 the City’s insurance carrier, after a representative was on site to assess the
 damage. She is expecting the report within a few days. Sack stated that
 many of the artifacts that are usually housed in the lower-level
 Pre-Emption House have been moved to the Fort Hill Collections Research
 Center and more will be moved as renovations are completed. Quillinan
 asked if staff knew how long the entire process would take; Sack said it
 would depend on the timing of insurance claims being finalized.



2 Receive an update on Naper Settlement’s RFP for a distance learning program

 Donna Sack summarized the RFP that was approved by the City on 10/6;
 Naper Settlement staff sought proposals to create three different distance
 learning modules-two based on existing field trip programs and one,
 focusing on social-emotional learning and resiliency, that will premiere
 digitally. They are working with Night Kitchen Interactive, a highly regarded
 firm that produces online exhibits and distance learning programs. Sack

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Naper Settlement Museum Board Meeting Minutes November 6, 2020

 then shared a three minute video clip highlighting some footage Night
 Kitchen had put together while they were filming onsite, including 3D
 renderings of artifacts and clips of museum educators and actors portraying
 characters in various scenes. The project will be completed by 12/31. Mayor
 Chirico commented that remote learning in some form is likely to stick
 around even after the pandemic, so he is happy that it is being developed
 now. Sack agreed and added that schools further away from Naper
 Settlement will be able to experience our programs in the digital format.
 Tamayo-Calabrese praised the work that staff have been doing to set up
 these programs quickly and expressed optimism that students around the
 entire state of Illinois would take advantage of them.



3 Receive an update on grants.

 Macarena Tamayo-Calabrese gave an update on the grants that Naper
 Settlement had applied for from DCEO, IDNR, and the Hearst Foundation, as
 well as a Business Interruption Grant and a grant through the Chicago
 Community Trust for their Healing Illinois program. Staff expects to hear
 back from at least two of these organizations within the next month.
 Tamayo-Calabrese summarized what funding from each of the grants would
 be used for. Currently in-progress grants for Museums Empowered and
 Unvarnished have been extended. The Facing Change grant is still in
 progress. Staff are looking into funding from a few other private
 foundations. Quillinan asked about the affects of the extensions on the
 grant agreements and programming. Sack described changes that were
 made to the desired outcomes of grants because of the pandemic -- I.e. the
 National Endowment for the Arts grant in collaboration with Wing Young
 Huie will result in an online exhibit.



4 Receive updates on programming and events:
 i. Reopening
 ii. Camps
 iii. Summer Slices
 iv. HerStory + Women: Waves of Change
 v. Cinema at the Settlement
 vi. Halloween
 Pistorio gave an overview of the Cinema at the Settlement events, which
 sold out and were well-received by the community. Sack described the
 Halloween trick-or-treating event that also sold out and allowed 400 guests
 to be on the site in a safe, socially-distant way. Sack also gave an overview
 of the changes that were made to the Camp Naper programs as a result of
 the pandemic and described the Summer Slices afternoon programming
 that was offered for parents and young children. The museum’s HerStory
 initiative has been telling stories of important women in Naperville history
 and will continue through the end of the year. Staff have been sharing
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 pieces of the Women: Waves of Change exhibit on Facebook through
 “Women Wednesdays.” Tamayo-Calabrese expressed gratitude at
 HerStory’s success and said that it has been a great collaborative effort
 across teams.


E. NEW BUSINESS:

1 Receive and approve the CY21 NS Budget and CIP.
 Attachments: 2021 ns budget & CIP

 Pistorio presented the operating plan for Naper Settlement for CY2021.
 There are only slight changes in the budget between 2020 and 2021,
 including a slight reduction in the program and events line and a reduction
 in expected revenue from field trips. There will also be a slight decrease in
 expenditures. Salary and benefits are in line with what the City is
 recommending for other City staff. Wentz asked about a large increase in
 expenditures for capital outlay. Harriet Pistorio explained that those funds
 are for repairs on the grounds, not for new construction. Atkinson added
 that capital outlay projects include repairs to HVAC systems and other wear
 and tear on the buildings. The Buildings & Grounds team found savings in
 other areas to offset this increase. Discussion was had about the proposed
 salary increase for staff and strategies for keeping the budget flat, along
 with the Naper Settlement fund balance for 2020 and how funding from the
 CARES Act would effect it. Wentz asked for clarification about the CIP asks,
 and Pistorio summarized the Naper Settlement CIP request for 2021.
 Tamayo-Calabrese added that with grant funding and the CIP for the new
 buildings, construction should be able to begin in 2021. Koranda clarified
 that the $2.4 million ask for the new buildings would be adjusted if the
 Naperville Heritage Society did not have the matching funds available to
 start construction on both structures this year.


 A motion to approve the CY21 NS Budget and CIP was made by John Koranda,
 seconded by Dave Wentz.

 Aye: 8- Chirico, Hinterlong, Koranda, Monson, Waite, Wentz, Kozlowski, and Quillinan

 Absent: 1- Zucco

F. REPORTS:

1 Approve the minutes from the August 21, 2020 Naper Settlement Museum Board
 Meeting.
 Attachments: MeetingMinutes30-Oct-2020-09-49-57

 A motion to approve the minutes from the August 21, 2020 NSMB Meeting was
 made by Len Monson, seconded by John Koranda.


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Naper Settlement Museum Board Meeting Minutes November 6, 2020


 Aye: 8- Chirico, Hinterlong, Koranda, Monson, Waite, Wentz, Kozlowski, and Quillinan

 Absent: 1- Zucco


2 Approve the financial report as of August 2020.
 Attachments: Aug financials

 Alex Atkinson presented the financials. Naper Settlement is under plan on revenue
 by about $30k due to few school visits and weddings occurring on site because of
 the pandemic. Some extra funding for maintenance was needed due to the water
 main break in the Pre-Emption House. While the insurance claims haven’t been
 finalized yet, Pistorio explained that staff had to do around $40k in repairs before
 filing the insurance claim. Atkinson explained how the vacancy factor effected the
 financials presented.


 A motion to receive and approve the Naper Settlement financial report as of
 August 2020 was made by Len Monson, seconded by John Koranda.

 Aye: 7- Chirico, Hinterlong, Koranda, Monson, Waite, Wentz, and Quillinan

 Excused: 1- Kozlowski

 Absent: 1- Zucco


3 Receive the Naper Settlement deferred maintenance chart.
 Attachments: Project List-Updated 10.8.20 (002)

 Pistorio presented the deferred maintenance chart and explained that it represents
 all of the maintenance projects that were not able to be completed over the past
 few years due to the building and grounds team’s budget and time constraints.
 Tamayo-Calabrese added that she was grateful this chart was compiled so that staff
 have a concrete idea of what projects need to be done and which are higher
 priority.



4 Receive and approve the proposed Naper Settlement Museum Board meeting dates for
 2021.
 Attachments: 2021 NSMB proposed meeting dates

 A motion to receive and approve the proposed meeting dates for NSMB for 2021
 was made by Len Monson, seconded by John Koranda.

 Aye: 8- Chirico, Hinterlong, Koranda, Monson, Waite, Wentz, Kozlowski, and Quillinan

 Absent: 1- Zucco




 Before adjourning, Macarena Tamayo-Calabrese informed the board that Naper
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 Settlement was nominated by Bill Foster for a prestigious award through the
 Institute of Museum and Library Services. Tamayo-Calabrese had reached out to
 Foster’s office about nominating the museum again in 2021 due to the many
 projects that are currently in the works.
 A discussion was had about the projected timeline for returning to in-person
 meetings.


G. ADJOURNMENT:
 A motion to adjourn the meeting at 9:09 AM was made by Dave Wentz, seconded
 by John Koranda.

 Aye: 8- Chirico, Hinterlong, Koranda, Monson, Waite, Wentz, Kozlowski, and Quillinan

 Absent: 1- Zucco




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