Emergency Telephone System Board  — Naperville, IL
Date: 2019-09-12

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Emergency Telephone System Board

Thursday, September 12, 2019 3:00 PM NPD Community Room




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:

1. Update on Shared Zip Code Agreement


E. NEW BUSINESS:
1. 19-895 Approve the change in the ETSB membership


F. REPORTS:
1. 19-865 Approve the June 20, 2019 ETSB Minutes

2. 19-866 Review the E911 Surcharge Fund Report for 6/1/19-8/31/19

3. 19-867 Approve the Naperville Expenditures for Reimbursement Report for
 6/1/19-8/31/19

4. 19-868 Approve the budget transfer from E911 Fund to the City of Naperville
 General Fund

5. 19-870 Approve the withdrawal from the E911 Fund to the City of Aurora


G. COMMUNICATIONS:

1. City of Naperville

2. City of Aurora

3. City of North Aurora



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Emergency Telephone System Meeting Agenda September 12, 2019
Board



H. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 9/10/2019

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Thursday, September 12, 2019

 3:00 PM



 NPD Community Room



Emergency Telephone System Board
Emergency Telephone System Meeting Minutes - Final September 12, 2019
Board


A. CALL TO ORDER:

 Chief Marshall called the meeting to order at 3:04 PM.
 Present 9- Kenneth VanAndel, Russ Matson, David Fisher, Richard Fowler, Gary Krienitz,
 Robert Marshall, Mark McGee, Mark Puknaitis, and Kristen Ziman
 Absent 2- Carl Franco, and Jacqueline Hobday


B. ROLL CALL:

 Naperville Members Present:
 Board Chairman and Police Chief Robert Marshall
 Fire Chief Mark Puknaitis (arrived at 3:09 PM)
 Naperville Deputy Director Russ Matson
 Councilwoman Theresa Sullivan
 Resident Richard Fowler
 Resident Mark McGee

 Aurora Members Present:
 Police Deputy Chief Keefe Jackson (Voting Proxy for APD Chief Kristen Ziman)
 Fire Deputy Chief John Gilbert (Voting Proxy for AFD Chief Gary Krienitz)
 Resident Ken Van Andel
 North Aurora Police Chief David Fisher

 Also Present:
 Naperville Administrative Assistant II Jill Bridges
 Naperville Emergency Comm. Mgr. Stacey Edwards

 Present 10 - Kenneth VanAndel, David Fisher, Richard Fowler, Gary Krienitz, Robert Marshall,
 Mark McGee, Mark Puknaitis, Kristen Ziman, ETSB Theresa Sullivan, and ETSB
 Russ Matson
 Absent 2- Carl Franco, and Jacqueline Hobday


C. PUBLIC FORUM:

D. OLD BUSINESS:

1. Update on Shared Zip Code Agreement

 Jackson stated that Aurora is continuing to pursue agreements with four
 counties for new zip code percentages for surcharge money allocation. Aurora
 personnel met with Kane County ETSB representatives again and came to an
 agrement on new percentages which were slightly adjusted from what Aurora
 had proposed. Bridges mentioned that the agreement has been signed by the
 Will and Kendall County ETSBs, and it was currently with DuPage County for
 execution. Jackson noted that Naperville may have received some Aurora
 surcharge funds in early 2018 and he would follow up on this prior to the next
 meeting.

E. NEW BUSINESS:
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Emergency Telephone System Meeting Minutes - Final September 12, 2019
Board


1. Approve the change in the ETSB membership

 A motion was made by Fowler to approve Deputy Director of Administrative
 Services Russell Matson to fill the board seat for the City of Naperville, seconded
 by Fisher. The motion carried by a unanimous voice vote.

 A motion was made by Van Andel to approve Emergency Comunications
 Manager Jacqueline Hobday to fill the board seat for the City of Aurora,
 seconded by Fowler. The motion carried by a unanimous voice vote.

F. REPORTS:

1. Approve the June 20, 2019 ETSB Minutes

 Van Andel noted that Chief Fisher's title needed to be corrected. A motion was
 made by Fowler to approve the minutes of the June 20, 2019 meeting with the
 correct title of North Aurora Police Chief David Fisher, seconded by Fisher. The
 motion carried with an unanimous voice vote.

2. Review the E911 Surcharge Fund Report for 6/1/19-8/31/19

 Marshall referenced the receipts collected totaling $536,348.44 from the E911 surcharge
 funds. These receipts have been deposited in the Naperville E911 fund; $528,760.26
 allocated to Naperville and $7,588.18 to Aurora.

3. Approve the Naperville Expenditures for Reimbursement Report for 6/1/19-8/31/19

 A motion was made by Van Andel to approve the Naperville Expenditures for
 Reimbursement totaling $1,084,695.81, seconded by Jackson. The motion carried
 with a unanimous voice vote.

4. Approve the budget transfer from E911 Fund to the City of Naperville General Fund

 A motion was made by Puknaitis to approve the budget transfer from the E911
 Fund to the City of Naperville General Fund totaling $528,760.26, seconded by
 Fowler. The motion carried with a unanimous voice vote.

5. Approve the withdrawal from the E911 Fund to the City of Aurora

 A motion was made by Van Andel to approve the withdrawal from the E911 Fund
 to the City of Aurora totaling $7,588.18 seconded by Jackson. The motion carried
 with a unanimous voice vote.

G. COMMUNICATIONS:

1. City of Naperville

 Matson stated Naperville is moving forward with the Next Generation 911
 project, hosting an RFP kick off meeting today. The State mandated date of
 compliance remains July 2020. Naperville was awarded a grant for
 approximately $330,000 to be used towards this project.


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Emergency Telephone System Meeting Minutes - Final September 12, 2019
Board

 Further discussion was held on how Aurora and other area ETSBs will be
 funding capital improvement projects. Puknaitis will futher inquire with DuComm
 and report his findings at the next ETSB meeting.


2. City of Aurora

 Jackson stated Aurora is also working through the vendor demonstrations and
 bidding process for the Next Generation 911 project.

 Jackson stated Aurora has started its Harris Radio Console Upgrade project.

 Aurora is utilizing its new CAD software and is planning to go live with its new
 RMS system in 2020.
3. City of North Aurora

 Nothing further to report.

H. ADJOURNMENT:
 With no further business to come before the board, a motion was made by
 Fowler to adjourn the meeting at 3:33 PM, seconded by Van Andel. The motion
 carried with a unanimous voice vote. The next scheduled meeting is set for
 December 12, 2019.



 /S/ Jill Bridges
 Jill Bridges




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