Finance — Charleston, WV
Date: 2026-02-17
Time: 18:30

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Tuesday, February 17, 2026
 6:30 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 2-2-2026

 II. RESOLUTIONS:

 a. Resolution No. 26-021 - Authorizing the Mayor or City Manager to purchase yellow and
 white traffic marking paint from Allstate Coatings Company for the Traffic & Transportation
 and Parking Operations Departments.

 b. Resolution No. 26-022 - Authorizing the Mayor or City Manager to purchase a total of 3
 ambulances for the Charleston Fire Department from Atlantic Emergency Solutions.

 c. Resolution No. 26-023 - Authorizing the Mayor or City Manager to purchase a card access
 reader system from Motorola Solutions to replace the system throughout City Hall.

 III. BILLS:

 a. Bill No. 8067 - An Bill amending the Charter relating to elections and term of office of elective
 officers and revising the election cycle for the City of Charleston elections.



 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Tuesday, February 17, 2026
 6:30 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 2-2-2026

 II. RESOLUTIONS:

 a. Resolution No. 26-021 - Authorizing the Mayor or City Manager to purchase yellow and
 white traffic marking paint from Allstate Coatings Company for the Traffic & Transportation
 and Parking Operations Departments.

 b. Resolution No. 26-022 - Authorizing the Mayor or City Manager to purchase a total of 3
 ambulances for the Charleston Fire Department from Atlantic Emergency.

 c. Resolution No. 26-023 - Authorizing the Mayor or City Manager to purchase a card access
 reader system from Motorola Solutions to replace the system throughout City Hall.

 III. BILLS:

 a. Bill No. 8067 - An Bill amending the Charter relating to elections and term of office of elective
 officers and revising the election cycle for the City of Charleston elections.



 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

 Page | 1 of
 MINUTES
 FINANCE COMMITTEE MEETING
 6:30 P.M., FEBRUARY 2, 2026
 AV ROOM #308, CITY HALL


Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to
order at 6:30 p.m., February 2, 2026.

A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:

Joseph Jenkins, Chair
Brent Burton, Vice Chair
Becky Ceperley
Mary Beth Hoover
Larry Moore
Chad Robinson
Shawn Taylor

Absent:


Other Councilmembers present:
Frank Annie
Harper Gardner
Chelsea Steelhammer
Beth Kerns




 I. DISCUSSION:

 a. Approval of Previous Minutes - Councilmember Burton asked for unanimous consent
to dispense with the reading of the minutes for the January 20, 2026 meeting and that they be
approved as distributed. There were no objections, and the minutes were approved.




 1


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 II. RESOLUTIONS:

 a. Resolution No. 26-016 – Authorizing approval of Amendment No. 6 of the FY 2025-2026
 General Fund Budget as indicated on the attached list of accounts.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That Amendment No. 6 of the FY 2025-2026 General Fund Budget as indicated on the
 attached list of accounts is approved.


City Manager Ben Mishoe added that the amendment will take $225,000 from the Unassigned
Fund Balance to the Street Department for additional purchase of road salt at the current
contract price.

Public Works Director Brent Webster added that the current order is two weeks delayed due to
weather issues.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-016 approved.




 2


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 b. Resolution No. 26-017 – Authorizing the Mayor or City Manager to approve and execute
 multiple Change Orders collectively referred to as Change Order No. 1, relating to the
 Charleston Fire Department station renovation project in the total amount of
 $50,762.74 to address two owner-requested changes and other changes due to
 unforeseen conditions discovered during the course of the project.

 Now Therefore, Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to approve and execute Change Order No.
 1 relating to the Charleston Fire Department station renovation project in the total
 amount of $50,762.74 to address two owner-requested changes and other changes due
 to unforeseen conditions discovered during the course of the project. The pricing details
 related to Change Order No. 1 are indicated in Exhibit A. The new total contract price
 approved is $4,250,762.74.


Mishoe added that Station 4 will need additional work to correct gas plumbing issues.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-017 approved.




 3


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 c. Resolution No. 26-018 – Authorizing the Mayor or City Manager to enter into a contract
 with WHP Training Towers for the purchase, delivery, and installation of a new training
 apparatus for Charleston Fire Department in an amount not to exceed $425,388.54
 pursuant to a competitively sourced contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to enter into a contract with WHP
 Training Towers for the purchase, delivery, and installation of a new training apparatus
 for Charleston Fire Department in an amount not to exceed $425,388.54 pursuant to a
 competitively sourced contract.


Mishoe added that the purchase had been budgeted for. The total price includes the facilities
and foundation work. It could be lower than anticipated. The lease agreement states that there
will no be live-burns as part of the training.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-018 approved.




 4


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 d. Resolution No. 26-019 – Authorizing the Mayor or City Manager to enter into a contract
 with Crayon Software Experts, LLC for the purchase of Microsoft Enterprise Mobility and
 Security (“EMS”) licensing for the City’s existing Microsoft 365 accounts in the amount
 of $22,243.00 for the remainder of fiscal year 2026, and $66,722.50 for all of fiscal year
 2027, pursuant to a competitively bid statewide contract (LAR24).

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to enter into a contract with Crayon
 Software Experts, LLC for the purchase of Microsoft Enterprise Mobility and Security
 (“EMS”) licensing for the City’s existing Microsoft 365 accounts in the amount of
 $22,243.00 for the remainder of fiscal year 2026, and $66,722.50 for all of fiscal year
 2027, pursuant to a competitively bid statewide contract (LAR24).


Mishoe added that the software purchase will be added to the existing Microsoft contract that
will detect and prevent suspicious logins from any unauthorized device.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-019 approved.




Councilmember Burton motioned to adjourn the meeting.
Meeting adjourned.




 5


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 Resolution No. 26-021

 Introduced in Council: Adopted by Council:

 February 17, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-021 – Authorizing the Mayor or City Manager to purchase yellow and white
 2 traffic marking paint from Allstate Coatings Company for the Traffic & Transportation and
 3 Parking Operations Departments, in the amount of $47,267.55, pursuant to a competitively bid
 4 process.
 5
 6 Be it Resolved by the Council of the City of Charleston, West Virginia:
 7
 8 That the Mayor or City Manager is authorized to purchase traffic marking paint for the Traffic &
 9 Transportation and Parking Operations Departments from Allstate Coatings Company, in the
10 amount of $47,267.55, pursuant to a competitive bid process.




 Page | 7 of
 Allstates Coatings Company Ennis-Flint, Inc, GovMark LLC The Sherwin-Williams Company
 Item Quanity Unit Price Unit Price Unit Price Unit Price
BID AND PROPOSAL FORM (2 OF 3) DISQUALIFIED REC’VD PAST DEADLINE

YELLOW Traffic Marking Paint, 55 GALLON CONTAINERS 36 $691.35 $696.30 $700.70 $695.75

WHITE Traffic Marking Paint, 55 GALLON CONTAINERS 33 $678.15 $678.15 $700.70 $679.25


 Total $47,267.55 $47,445.75 $48,348.30 $47,462.25
Local Vendor Preference N/A N/A N/A N/A




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Page | 9 of
 Resolution No. 26-022

 Introduced in Council: Adopted by Council:

 February 17, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-022 – Authorizing the Mayor or City Manager to purchase a total of three
 2 ambulances for the Charleston Fire Department from Atlantic Emergency Solutions in the
 3 amount of $247,389 each, for a total price of $742,167.000, to replace ambulances in the
 4 regular rotation schedule, where the price was determined pursuant to a competitively sourced
 5 Sourcewell contract.
 6
 7 Be it Resolved by the Council of the City of Charleston, West Virginia:
 8
 9 That the Mayor or City Manager is authorized to purchase a total of three ambulances for the
10 Charleston Fire Department from Atlantic Emergency Solutions in the amount of $247,389
11 each, for a total price of $742,167.000, to replace ambulances in the regular rotation schedule,
12 where the price was determined pursuant to a competitively sourced Sourcewell contract.




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 Resolution No. 26-023

 Introduced in Council: Adopted by Council:

 February 17, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-023 – Authorizing the Mayor or City Manager to purchase a card access
 2 reader system from Motorola Solutions in the amount of $64,351.60 to replace the system
 3 throughout City Hall, where the price was determined pursuant to a competitively sourced
 4 Sourcewell contract. This was budgeted in FY2026 to replace the outdated system and will
 5 ensure CJIS compliance.
 6
 7 Be it Resolved by the Council of the City of Charleston, West Virginia:
 8
 9 That the Mayor or City Manager is authorized to purchase a card access reader system from
10 Motorola Solutions in the amount of $64,351.60 to replace the system throughout City Hall,
11 where the price was determined pursuant to a competitively sourced Sourcewell contract.




 Page | 54 of
 INSTRUCTIONS: This form
 must be submitted to the City
 Manager’s Office for any
 purchase of materials or
 supplies costing $5,000 or
 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON
 Purchase Request
Date: February
 _____________
 11, 2025


To: CITY MANAGER,


I request permission to purchase the following materials and/or supplies: card access reader
 _________________________
 system


_____________________________________________________________________________________

_____________________________________________________________________________________

Purchase justification: To replace old outdated card access readers which
 __________________________________________________________________
 some are no longer functional. This replacement will


_____________________________________________________________________________________
ensure that we are in CJIS compliant.


_____________________________________________________________________________________



If approved, the total purchase price will be: ________________________
 $64,351.60




(Check One)


 The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).


 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 55 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)

1. __________________________________
 Sourcewell Contract - Motorola Solutions Price Quote: $_________________
 64,351.60




2. __________________________________ Price Quote: $_________________

3. __________________________________ Price Quote: $_________________

4. __________________________________ Price Quote: $_________________

5. __________________________________ Price Quote: $_________________


The apparent low-bid vendor meeting specifications is: __________________________________

AND

 The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector’s records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR

 I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with ______________________________ because:

 _______________________________________________________________________________
 _______________________________________________________________________________
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector’s records.


ITEM A (For Sole Source Procurements ONLY)

Explain what is unique about this vendor/brand and why your department must purchase this product:
_____________________________________________________________________________________
_____________________________________________________________________________________
____________________________________________________________________________________
Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor’s sole source
status:
(Name & Phone Number)_______________________________________
 2


 Page | 56 of
REQUESTOR’S DECLARATION


 I declare that I have fully complied with the letter and intent of the City Code as it pertains to

procurement and have exercised reasonable precaution to procure the item(s) requested above at the

lowest price, consistent with good service and quality.

 I also declare that I have no personal or business relationship with the listed vendor(s) that would

be considered a conflict of interest, except as follows:

(List Actual, Potential, or Perceived Conflicts of Interest) ______________________________________

_____________________________________________________________________________________




Request Submitted By: Chad Jones
 _________________________ Department: Homeland Security and
 ___________________________
 Emergency Mgt.




Is this purchase being paid with grant funds? Yes No




*************************************************************************************


Funds Approval: _________________________ Date: ______________
 Authorized Financial Officer


Account Number: _____________________________________________________________________


City Manager Approval: ______________________________ Date:_____________________




 3


 Page | 57 of
Proposal
City of Charleston


Avigilon Access Control System
Migration with Upgrades (Phase 1)
February 11, 2026




The design, technical, and price information furnished with this proposal is proprietary information of Motorola Solutions, Inc. (Motorola). Such information
is submitted with the restriction that it is to be used only for the evaluation of the proposal, and is not to be disclosed publicly or in any manner to anyone
other than those required to evaluate the proposal, without the express written permission of Motorola Solutions, Inc.

MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings,
LLC and are used under license. All other trademarks are the property of their respective owners. © 2023 Motorola Solutions, Inc. All rights reserved.


 Page | 58 of
Motorola Solutions, Inc.
500 W Monroe Street, Ste 4400
Chicago, IL 60661-3781
USA

February 11, 2026

Chad Jones
Director
City of Charleston Dept. of Homeland Security and Emergency Management
501 Virginia Street, E. Charleston, WV 25301
304-389-2002

Dear Mr. Jones,

Motorola Solutions, Inc. (“Motorola”) appreciates the opportunity to provide the City of Charleston this
proposal for Avigilon Access Control System Migration with Upgrades.

The purchase and sale of the products and services are priced by the Motorola Sourcewell Contract
042021, as well as any products and services that are necessary to make the covered products
function properly as described in this proposal. City of Charleston purchase this proposal by delivering
to Motorola Solutions a purchase order denoting this proposal, NET30 payment terms and signing any
accompanying contractual documentation.
Motorola would be pleased to address any questions that City of Charleston may have regarding the
proposal. Any questions can be directed to Tom Boyer, Regional Sales Manager, Motorola Solutions,
Inc. / Video Solutions, Mobile 570-989-2515 or Email tom.boyer@motorolasolutions.com
Motorola appreciates your interest in the products and services that our company provides. We look
forward to assisting the City of Charleston towards advancing your security by implementing this
project.

Sincerely,


MOTOROLA SOLUTIONS, INC.




 Use or disclosure of this proposal is subject to the restrictions on the cover page.
 Motorola Solutions Confidential Restricted

 Page 1
 Page | 59 of
Table of Contents
Section 1
System Description .............................................................................................................. 1-1
 1.1 Bill of Materials ................................................................................................................. 1-1
Section 2
Statement of Work ................................................................................................................ 2-1
 2.1 Overview ........................................................................................................................... 2-1
 2.2 Motorola Responsibilities ................................................................................................ 2-1
 2.3 City of Charleston Responsibilities................................................................................. 2-1
 2.4 Assumptions ..................................................................................................................... 2-2
 2.5 Change Order Process ..................................................................................................... 2-2
Section 3
Pricing Summary .................................................................................................................. 3-3
 Equipment and Installation Pricing............................................................................................. 3-3
Section 4
Contractual Documentation................................................................................................. 4-4




 Use or disclosure of this proposal is subject to the restrictions on the cover page.
 Motorola Solutions Confidential Restricted

 Page 2
 Page | 60 of
 Section 1


 System Description
 Avigilon Access Control System Migration with Upgrades



 1.1 Bill of Materials
 Quantity ID Description

SERVER & AVIGILON 1 UA-APP-ENT-7 UA7 Enterprise Appliance
 LICENSE

 1 UA-SW-LIC-BASE-PACK UA7 Base Package License (includes 20 doors)

 1 UA-SW-LIC-10DOORS UA7 10 Door License



CITY HALL MICRO 3 1 AC-LSP-8DR-MER-LCK Lifesafety Power Eight Door Mercury Dual Voltage
 BASEMENT

 1 AC-MER-CONT-MP1502 CONTROLLER MERCURY MP1502

 16 AC-MER-CON-MR50 Series 3 Single Reader Interface Module

 2 AC-MER-MUX8 RS-232/485 to 8 RS-485 Channel Mux

 16 AC-SCH-READER-MTB15 Allegion MTB15

CITY HALL MICRO 8 1 AC-LSP-4DR-MER-LCK Lifesafety Power Four Door Mercury Dual Voltage
 JUVENILE

 1 AC-MER-CONT-MP1501 CONTROLLER MERCURY MP1501

 4 AC-MER-CON-MR50 Series 3 Single Reader Interface Module

 1 AC-MER-MUX8 RS-232/485 to 8 RS-485 Channel Mux (Mercury Part

 4 AVIG0001-AC-SCH-READER- Allegion MTB15
 MTB15

  NEW EVIDENCE 1 AC-LSP-8DR-MER-LCK Lifesafety Power Eight Door Mercury Dual Voltage
 ROOM AREA

 1 AC-MER-CONT-MP1502 CONTROLLER MERCURY MP1502

 2 AC-MER-CON-MR52 Series 3 Dual Reader Interface Module (Mercury P

 5 AC-SCH-READER-MTB15 Allegion MTB15

 1 Misc MISCELLANEOUS INSTALLATION HARDWARE


 System Description

 Use or disclosure of this proposal is subject to the restrictions on the cover page.
 Motorola Solutions Confidential Restricted

 Page 1-1
 Page | 61 of
Section 2


Statement of Work
2.1 Overview
This Statement of Work (SOW) describes the deliverables to be furnished to City of Charleston. The
tasks described herein will be performed by Motorola Solutions, Inc. (“Motorola”), its subcontractors, and
the City of Charleston to perform Alta Cloud System Migration with Upgrades. This document describes
the actual work involved in the implementation of the solution and clarifies the responsibilities for both
Motorola and the City of Charleston during the project implementation.



2.2 Motorola Responsibilities
Motorola’s general responsibilities include the following:

 • Schedule the implementation activities in agreement with the City of Charleston dedicated project
 team.
 • Coordinate the activities of all Motorola subcontractors under this contract.
 • Administer safe work procedures for installation.
 • Furnish and install Avigilon server with licenses with enclosures, controllers and readers to replace
 the existing Facility Commander micro-controllers and readers listed below.
 • Micro 3 Basement – 16 Readers
 • Micro 8 Juvenile Area – 4 Readers
 • Furnish and install new access control cabling, electrified door hardware, Avigilon enclosure,
 controllers and readers for the five entrances in the new evidence room area.
 •



2.3 City of Charleston Responsibilities
City of Charleston will assume responsibility for the installation and performance of all other equipment
and work necessary for completion of this project not provided by Motorola.

 • Provide access to all buildings and equipment shelters required for system installation.
 • Provide wide area connectivity.
 • Coordinate the activities of all personnel, vendors or other contractors.




Statement of Work-Transaction 3962152

 Use or disclosure of this proposal is subject to the restrictions on the cover page.
 Motorola Solutions Confidential Restricted

 Page 2-1
 Page | 62 of
2.4 Assumptions
Motorola has based the system design on information provided by City of Charleston and an analysis of
their system requirements. Key assumptions have been listed below for review. Should Motorola’s
assumptions be deemed incorrect or not agreeable to City of Charleston, a revised proposal with the
necessary changes and adjusted costs may be required. Changes to the equipment or scope of the project
after contract may require a change order.

 • All work is to be performed during normal work hours, Monday through Friday 8:00 a.m. to 5:00
 p.m.
 • Motorola will have no responsibility for the performance and/or delays caused by subcontractors
 outside the scope of this proposal.
 • The customer is responsible for confirming existing elevator controller/s and traveling cables will
 support the addition of integrated access control.
 • The customer is responsible for having any access control equipment installed in the elevator car,
 equipment room and/or shaft required by the owner’s elevator equipment company that will affect
 elevator warranty.




2.5 Change Order Process
Either Party may request changes within the general scope of this Agreement. If a requested change
causes an increase or decrease in the cost, change in system configuration or adds time to the
project’s timeline required to perform this Agreement, the Parties will agree to an equitable adjustment
of the Contract Price, Performance Timeline, or both, and will reflect the adjustment in a change order.
Neither Party is obligated to perform requested changes unless both Parties complete a written
change order.




Statement of Work-Transaction 3962152

 Use or disclosure of this proposal is subject to the restrictions on the cover page.
 Motorola Solutions Confidential Restricted

 Page 3-2
 Page | 63 of
Section 3


Pricing Summary
Motorola Solutions is pleased to present the following pricing to City of Charleston:



Equipment and Installation Pricing
 Description Price ($)

 Equipment $41,942.55

 Discount ($4,194.25)

 Installation & Programming $26,603.30

 Grand Total $64,351.60




Notes:
Pricing, terms and conditions per 2024 Motorola Sourcewell Contract #042021-MOT
City of Charleston may purchase this proposal by issuing Motorola a purchase order
denoting the name of the proposal, the aforementioned contract and NET30 payment
terms.
Milestones: 10% CDR; 50% Equipment Shipping; 30% Installation; 10% Project Completion




Pricing Summary-Transaction 3962152

 Use or disclosure of this proposal is subject to the restrictions on the cover page.
 Motorola Solutions Confidential Restricted

 Page 3-3
 Page | 64 of
Section 4


Contractual Documentation
Terms, Conditions and Pricing per Motorola Sourcewell Contract #042021.
https://www.sourcewell-mn.gov/cooperative-purchasing/042021-MOT




Contractual Documentation-Transaction 3962152

 Use or disclosure of this proposal is subject to the restrictions on the cover page.
 Motorola Solutions Confidential Restricted

 Page 4-4
 Page | 65 of
 Bill No. 8067

 Introduced in Council: Adopted by Council:

 February 2, 2026______

 Introduced by: Referred to:

 Joseph Solomon, Shannon Snodgrass Ordinance and Rules
 And Beth Kerns and Finance Committees

 1 Bill No. 8067 - “An Ordinance amending the Charter of the City of Charleston Section 3
 2 – Election and term of office of elective officers; salary of mayor; appointments by mayor;
 3 term of appointive officers; duties of mayor and city solicitor; salary of solicitor; fees,
 4 revising the election cycle for the City of Charleston elections.
 5
 6 WHEREAS, the Charter establishes the dates for City of Charleston municipal
 7 elections; and
 8
 9 WHEREAS, the Charter establishes the term of office for elective officers; and
10
11 WHEREAS, the City of Charleston values democracy, civic engagement, and the
12 fair representation of its citizens in local government; and
13 WHEREAS, term limits for elected officials promote transparency, foster new
14 leadership opportunities, and prevent the consolidation of power over extended periods;
15 and
16
17 WHEREAS, it is essential to ensure regular turnover in elected offices to
18 encourage fresh perspectives and ideas for addressing the evolving needs of our
19 community; and
20
21 WHEREAS, more seasoned voices on City Council are critical for conveying
22 institutional knowledge and sharing processes for steady city governance. Overlapping
23 terms can help preserve institutional knowledge; and
24
25 WHEREAS, the 2026 city elections mark an appropriate starting point to
26 implement term limits for members of Charleston WV’s City Council.
27
28 WHEREAS, the Council of the City of Charleston, West Virginia, has determined
29 that it is necessary, convenient and expedient for the aforesaid reasons to amend Section
30 35 of the Charter of the City of Charleston, West Virginia, to enact term limits and change
31 the election cycle of the City of Charleston; and
32
33 WHEREAS, after proper public notice, a public hearing was held in Council
34 Chambers on _________________, at 7:00 pm, wherein the citizens were given
35 opportunity to file any written objections to the Charter amendments proposed herein;




 Page | 66 of
36 and
37
38 WHEREAS, written objections, if any, were withdrawn within the 10 days following
39 the _____________, hearing;
40
41 Now, therefore, be it Ordained by the Council of the City of Charleston, West
42 Virginia:
43
44 That the City of Charleston, West Virginia, beginning in 2030, the City shall transition to
45 staggered City Council elections so that half of Council is elected every two years. To
46 accomplish this transition, the terms of odd-numbered ward seats and three randomly
47 selected at-large seats elected in 2030 shall be for a one time two-year term, with those
48 seats next standing for election in 2032 but then every four years thereafter (2036, 2040,
49 and so on). The remaining even-numbered ward seats and the three remaining at-large
50 seats shall continue on the regular four-year cycle, standing for election in 2034 and every
51 four years thereafter (2038, 2042, and so on).
52
53 Be it further Ordained: that Section 35 of the Charter of the City of Charleston, West
54 Virginia, shall be amended to read as follows:
55
56 Sec. 35. - Election and term of office of elective officers; appointments by mayor;
57 appointment of city clerk; appointments by manager; duties of mayor and city
58 solicitor; fees; term limits.
59
60 The mayor, members of council, municipal judge and treasurer elected on in May
61 16November 3, 20152026, shall serve a term beginning on the third first Monday in
62 JuneJanuary, 201527, and ending in January 2019 2031 when the term of their
63 successors begins. Their successors shall be elected on the first Tuesday in November,
64 20182030, in conjunction with the state and county election administered by the clerk of
65 the county court of Kanawha County, West Virginia, and shall begin their term on the first
66 Monday of January 20192031, unless said Monday is a state holiday, in which case their
67 term shall begin on the first Tuesday of January. Provided that, effective with the 2026
68 election, a three-term consecutive term limit shall be imposed on all Charleston, West
69 Virginia members of city council.
70
71 Thereafter, beginning in 2030, the City shall transition to staggered City Council elections
72 so that half of the members of council are elected every two years. To accomplish this
73 transition, the terms of odd-numbered ward seats and three randomly selected at-large
74 seats elected in 2030 shall be for a one-time two-year term, with those seats next standing
75 for election in 2032 but then every four years thereafter (2036, 2040, and so on). The
76 remaining even-numbered ward seats and the three remaining at-large seats shall
77 continue on the regular four-year cycle, standing for election in 2034 and every four years
78 thereafter (2038, 2042, and so on).
79
80 Implementation Timeline: The term limit policy shall apply starting in 2026. The term that
81 runs from 2026-2030 will be considered the first term for counting three consecutive




 Page | 67 of
 82 terms.
 83
 84 tThe mayor, members of council, municipal judge and treasurer shall be elected at
 85 intervals of four years in conjunction with the state and county election administered by
 86 the clerk of the county court of Kanawha County, West Virginia, and their term shall begin
 87 on the first Monday of January after their election, unless said Monday is a state holiday,
 88 in which case their term shall begin on the first Tuesday of January.
 89
 90 Public Notice: The city clerk shall provide public notice of this term limit policy through
 91 official city communications, the city website, and its media officers to ensure widespread
 92 awareness among residents and potential candidates.
 93
 94 Compliance and Enforcement: The city clerk shall monitor and ensure compliance with
 95 this term limit policy, including verifying candidate eligibility during election cycles.
 96
 97 The mayor shall appoint the city solicitor, an assistant city solicitor, the chief of police,
 98 humane officer or officers, building inspector, collector, city auditor, engineer, health
 99 commissioner, lockup keeper, municipal court clerk, and the chief of the fire department,
100 and these appointments shall not require any confirmation by the council but shall be
101 made at the discretion of the mayor, who shall, with like discretion, have the full and
102 complete power of removal thereof. The mayor shall appoint the manager, by and with
103 the advice and consent of the council. The council shall, either at a regular or special
104 meeting called for that purpose, pass upon such nomination and either confirm or reject
105 the same, and if such nomination is rejected, then the mayor shall submit to the council
106 a further nomination of some other person or persons until the nomination is confirmed
107 by council, for said office of manager, but it shall be the duty of the council to pass upon
108 all nominations without unreasonable delay; and in any event within two weeks after the
109 submission of the same, and the failure of members of the council to pass thereon within
110 such time shall be cause for the removal from office of such members of the council as
111 shall have refused to act thereon.
112
113 The council shall appoint a city clerk. The manager shall appoint or employ such persons
114 as the ordinances of the city may require or the council may authorize by proper
115 resolution.
116
117 It shall be the duty of the mayor to attend all meetings of the council and preside over that
118 body.
119
120 It shall be the duty of the mayor to see that all of the laws and ordinances of the city are
121 enforced and he shall have a general oversight over the peace, health and good order of
122 the city.
123
124 The duties of the city solicitor or assistant city solicitor shall be to attend the sessions of
125 council (and) to prosecute all suits on behalf of the city and defend all suits against the
126 city, to advise the council and all of the departments of the city and in general to look after
127 the interests of the city when it shall need legal services.




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128 All fees of every kind collected by any officer or employee, including the municipal judge
129 when acting as a justice, shall be paid to the city treasurer.
130
131 This Ordinance will become effective upon passage




 Page | 69 of

MINUTES
 FINANCE COMMITTEE MEETING
 6:30 P.M., FEBRUARY 17, 2026
 AV ROOM #308, CITY HALL


Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to
order at 6:30 p.m., February 17, 2026.

A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:

Joseph Jenkins, Chair
Brent Burton, Vice Chair
Mary Beth Hoover
Larry Moore
Chad Robinson
Shawn Taylor

Absent:
Becky Ceperley


Other Councilmembers present:
Frank Annie
Chelsea Steelhammer
Joe Solomon
Emmett Pepper
Shannon Snodgrass
Beth Kerns
Pat Jones
Jeanine Faegre
Caitlin Cook
Harper Gardner



 I. DISCUSSION:

 a. Approval of Previous Minutes - Councilmember Burton asked for unanimous consent
to dispense with the reading of the minutes for the February 2, 2026 meeting and that they be
approved as distributed. There were no objections, and the minutes were approved.

 1
 II. RESOLUTIONS:

 a. Resolution No. 26-021 – Authorizing the Mayor or City Manager to purchase yellow and
 white traffic marking paint from Allstate Coatings Company for the Traffic &
 Transportation and Parking Operations Departments, in the amount of $47,267.55,
 pursuant to a competitively bid process.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase traffic marking paint for the
 Traffic & Transportation and Parking Operations Departments from Allstate Coatings
 Company, in the amount of $47,267.55, pursuant to a competitive bid process.


City Manager Ben Mishoe added that the City makes this purchase annually. 36 barrels of
yellow paint and 33 barrels of white paint will be purchased.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-021 approved.




 2
 b. Resolution No. 26-022 – Authorizing the Mayor or City Manager to purchase a total of
 three ambulances for the Charleston Fire Department from Atlantic Emergency
 Solutions in the amount of $247,389.00 each, for a total price of $742,167.00, to replace
 ambulances in the regular rotation schedule, where the price was determined pursuant
 to a competitively sourced Sourcewell contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase a total of three ambulances
 for the Charleston Fire Department from Atlantic Emergency Solutions in the amount of
 $247,389.00 each, for a total price of $742,167.00, to replace ambulances in the regular
 rotation schedule, where the price was determined pursuant to a competitively sourced
 Sourcewell contract.


Mishoe added that 2 of the ambulances were originally budgeted in FY2025. The purchases
came in under budget.

Councilmember Jenkins confirmed that the new ambulances will likely be replacing the oldest
ambulances.

Councilmember Robinson confirmed that the ambulances being rotated out will be sold
through the usual process.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-022 approved.




 3
 c. Resolution No. 26-023 – Authorizing the Mayor or City Manager to purchase a card
 access reader system from Motorola Solutions in the amount of $64,351.60 to replace
 the system throughout City Hall, where the price was determined pursuant to a
 competitively sourced Sourcewell contract. This was budgeted in FY2026 to replace the
 outdated system and will ensure CJIS compliance.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase a card access reader system
 from Motorola Solutions in the amount of $64,351.60 to replace the system throughout
 City Hall, where the price was determined pursuant to a competitively sourced
 Sourcewell contract.


Mishoe added that the current card system is old and outdated to the point where the readers
are experiencing problems.

Councilmember Jenkins confirmed that City Hall is Phase 1, then likely Roll Call and Morris
Street, etc.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-023 approved.




Councilmember Burton motioned to adjourn the meeting.
Meeting adjourned.




 4