Finance Committee — Aurora, IL
Date: 2024-05-16

City Hall - Second Floor
 City of Aurora
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Chairperson Carl Franco
 Vice Chair Edward J. Bugg
 Thursday Alderwoman Shweta Baid
 Alderman Ron Woerman
 May 16, 2024 Alderman Brandon Tolliver

 3:00 PM


 Members of the public wishing to provide public comment for this meeting
 must be physically present at the meeting and registered to speak prior to the
 meeting being called to order. Please contact the Aldermen’s Office at (630)
 256-3020 with questions.
 CALL TO ORDER

 ROLL CALL

 APPROVAL OF MINUTES

24-0330 Approval of the minutes from the Finance Committee Meeting held on April 25,
 2024.

 PUBLIC COMMENT

 AGENDA

24-0371 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning
 January 1, 2023 and Ending December 31, 2023 (Amendment #2 For The 2023
 Fiscal Year).

23-0870 A Resolution authorizing payment to F.H. Paschen , S.N. Nielson & Associates
 LLC for repairs to the structure at 35 N Broadway, Aurora, IL 60505, in the amount
 of $759,445.78.

24-0076 A Resolution authorizing the City of Aurora to enter into a crossing surface
 installation agreement with BNSF Railway Company for improvements of the
 crossing of Indian Trail and the BNSF Railroad .

24-0221 A Resolution authorizing the sale of obsolete and surplus property using JJ Kane
 Auctioneers.




City of Aurora Page 1 Printed on 5/14/2024
Finance Committee Agenda - Final May 16, 2024


24-0308 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 2 Engineering Agreement with Baxter &
 Woodman, Inc. in the not to exceed amount of $70,476.00, and the appropriation
 of $70,476.00 of MFT Funds for the South Edgelawn Drive at BNSF Railway
 Tracks Crossing Project .

24-0341 A Resolution Awarding the McCoy Drive and Cheshire Drive Traffic Signal
 Installation project construction to H & H Electric Company of Franklin Park, IL, for
 the amount of $520,195.62 and the appropriation of Motor Fuel Tax (MFT) funds .

24-0342 A Resolution Authorizing the mayor to execute phase 3 construction engineering
 agreement with HR Green, Inc. and appropriation of Motor Fuel Tax Funds for
 McCoy Drive and Cheshire Drive Traffic Signal Installation project .

24-0343 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering
 Agreement with Stanley Consultants, Inc. in the not to exceed amount of
 $189,555.00, and the appropriation of $189,555.00 of MFT Funds for the E New
 York Street N Farnsworth Avenue Intersection Improvement Project .

24-0347 A Resolution approving an Intergovernmental Agreement between the City of
 Aurora and the Wheatland Township Road District for the resurfacing of Wolf's
 Crossing Road.

24-0348 A Resolution approving an Intergovernmental Agreement between the City of
 Aurora and the Sugar Grove Township Road District for the resurfacing of Prairie
 Street.

24-0358 A Resolution Authorizing the Execution of an Intergovernmental Agreement
 between the Forest Preserve District of Will County, City of Aurora, and Wheatland
 Township Road District for the Phase I Engineering Services for the construction
 of multi-use path along Wolf’s Crossing Road located in the City of Aurora and
 Wheatland Township, Will County, Illinois

24-0363 A Resolution Authorizing the Renewal of the Line of Credit (LOC) in the amount of
 $10 million with Old Second National Bank for a one-year term expiring on June
 30, 2025.

24-0364 A Resolution authorizing the execution of a Local Public Agency Amendment #1
 with the State of Illinois, the execution of a Phase 1 Preliminary Engineering
 Supplement with Baxter & Woodman, Inc. in the not to exceed amount of
 $24,301.00, and the appropriation of $21,391.00 of MFT Funds for the South
 Edgelawn Drive at BNSF Railway Tracks Crossing Project .

24-0365 A Resolution authorizing the execution of a Phase 2 Design Engineering
 Supplement with Stanley Consultants, Inc. in the not to exceed amount of
 $37,646.00 and the appropriation of $80,000.00 of REBUILD Illinois Bond Funds
 for the Indian Trail Signal - Edgelawn to Highland Project .



City of Aurora Page 2 Printed on 5/14/2024
Finance Committee Agenda - Final May 16, 2024


24-0366 A Resolution authorizing the future execution of Phase 3 Construction Engineering
 Services Supplement with HR Green, Inc. in the not to exceed amount of
 $100,000.00 and the appropriation of $1,540,000.00 of REBUILD Illinois Bond
 Funds for the Indian Trail Road Reconstruction and High Street Intersection
 Project.

24-0376 A Resolution Transferring the Finish Line Grant Program (FLG) and Allocated
 Funds to Invest Aurora to Provide Incentives for the Recruitment, Expansion, and
 Upgraded Building Stock to Businesses Throughout the City of Aurora .

24-0339 A Resolution Authorizing the Execution of a Redevelopment Agreement (RDA)
 Providing for the Conveyance of City Owned Property Located at 7 South
 Broadway, a City Grant in the Amount of $413,547 and a Forgivable Loan in the
 Amount of $413,547 to Frontier Development, LLC Owned by Conrad and Curt
 Hurst, in Partnership with the Restaurateurs Chris and Mehgan Curren, Proprietors
 of Graceful Ordinary in St Charles .
 Information Only

 CLOSED SESSION

 ADJOURNMENT

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours
 in advance of the scheduled meeting. The Aldermen's Office can be reached in
 person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email
 at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 3 Printed on 5/14/2024

City Hall - Second Floor
 City of Aurora
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 May 16, 2024
 3:00 PM
 Chairperson Carl Franco
 Vice Chair Edward J. Bugg
 Alderwoman Shweta Baid
 Alderman Ron Woerman
 Alderman Brandon Tolliver


 Members of the public wishing to provide public comment for this meeting
 must be physically present at the meeting and registered to speak prior to the
 meeting being called to order. Please contact the Aldermen’s Office at (630)
 256-3020 with questions.

 CALL TO ORDER

 Chairperson Franco called the meeting to order at 3:03pm.


 ROLL CALL

 Present: 4 - Chairperson Carl Franco, Vice Chair Edward Bugg, Alderwoman Shweta
 Baid and Alderman Brandon Tolliver
 Absent: 1 - Alderman Ron Woerman


 APPROVAL OF MINUTES

 24-0330 Approval of the minutes from the Finance Committee Meeting held on
 April 25, 2024.
 A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that
 this agenda item be accepted and filed. The motion carried.

 Ayes: 4


 PUBLIC COMMENT


 AGENDA




City of Aurora Page 1
Finance Committee Meeting Minutes - Final May 16, 2024



 24-0371 An Ordinance Amending The Annual Budget For The Fiscal Year
 Beginning January 1, 2023 and Ending December 31, 2023
 (Amendment #2 For The 2023 Fiscal Year).
 A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 23-0870 A Resolution authorizing payment to F.H. Paschen , S.N. Nielson &
 Associates LLC for repairs to the structure at 35 N Broadway, Aurora, IL
 60505, in the amount of $759,445.78.
 A motion was made by Alderman Tolliver, seconded by Alderwoman Baid, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0076 A Resolution authorizing the City of Aurora to enter into a crossing
 surface installation agreement with BNSF Railway Company for
 improvements of the crossing of Indian Trail and the BNSF Railroad .
 A motion was made by Vice Chair Bugg, seconded by Alderman Tolliver, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0365 A Resolution authorizing the execution of a Phase 2 Design Engineering
 Supplement with Stanley Consultants, Inc. in the not to exceed amount of
 $37,646.00 and the appropriation of $80,000.00 of REBUILD Illinois
 Bond Funds for the Indian Trail Signal - Edgelawn to Highland Project .
 A motion was made by Alderwoman Baid, seconded by Alderman Tolliver, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0308 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 2 Engineering Agreement
 with Baxter & Woodman, Inc. in the not to exceed amount of $70,476.00,
 and the appropriation of $70,476.00 of MFT Funds for the South
 Edgelawn Drive at BNSF Railway Tracks Crossing Project .
 A motion was made by Vice Chair Bugg, seconded by Alderwoman Baid, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4




City of Aurora Page 2
Finance Committee Meeting Minutes - Final May 16, 2024



 24-0364 A Resolution authorizing the execution of a Local Public Agency
 Amendment #1 with the State of Illinois, the execution of a Phase 1
 Preliminary Engineering Supplement with Baxter & Woodman, Inc. in the
 not to exceed amount of $24,301.00, and the appropriation of
 $21,391.00 of MFT Funds for the South Edgelawn Drive at BNSF
 Railway Tracks Crossing Project .
 A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0347 A Resolution approving an Intergovernmental Agreement between the
 City of Aurora and the Wheatland Township Road District for the
 resurfacing of Wolf's Crossing Road .
 A motion was made by Vice Chair Bugg, seconded by Alderwoman Baid, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0348 A Resolution approving an Intergovernmental Agreement between the
 City of Aurora and the Sugar Grove Township Road District for the
 resurfacing of Prairie Street.
 A motion was made by Alderwoman Baid, seconded by Alderman Tolliver, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0366 A Resolution authorizing the future execution of Phase 3 Construction
 Engineering Services Supplement with HR Green, Inc. in the not to
 exceed amount of $100,000.00 and the appropriation of $1,540,000.00
 of REBUILD Illinois Bond Funds for the Indian Trail Road Reconstruction
 and High Street Intersection Project.
 A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0221 A Resolution authorizing the sale of obsolete and surplus property using
 JJ Kane Auctioneers.
 A motion was made by Alderman Tolliver, seconded by Vice Chair Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4




City of Aurora Page 3
Finance Committee Meeting Minutes - Final May 16, 2024



 24-0341 A Resolution Awarding the McCoy Drive and Cheshire Drive Traffic
 Signal Installation project construction to H & H Electric Company of
 Franklin Park, IL, for the amount of $520,195.62 and the appropriation of
 Motor Fuel Tax (MFT) funds.
 A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0342 A Resolution Authorizing the mayor to execute phase 3 construction
 engineering agreement with HR Green, Inc. and appropriation of Motor
 Fuel Tax Funds for McCoy Drive and Cheshire Drive Traffic Signal
 Installation project .
 A motion was made by Vice Chair Bugg, seconded by Alderwoman Baid, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0343 A Resolution authorizing the execution of a Phase 1 Preliminary
 Engineering Agreement with Stanley Consultants, Inc. in the not to
 exceed amount of $189,555.00, and the appropriation of $189,555.00 of
 MFT Funds for the E New York Street N Farnsworth Avenue Intersection
 Improvement Project.
 A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0358 A Resolution Authorizing the Execution of an Intergovernmental
 Agreement between the Forest Preserve District of Will County, City of
 Aurora, and Wheatland Township Road District for the Phase I
 Engineering Services for the construction of multi-use path along Wolf’s
 Crossing Road located in the City of Aurora and Wheatland Township,
 Will County, Illinois
 A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0363 A Resolution Authorizing the Renewal of the Line of Credit (LOC) in the
 amount of $10 million with Old Second National Bank for a one-year term
 expiring on June 30, 2025 .
 A motion was made by Alderman Tolliver, seconded by Alderwoman Baid, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4




City of Aurora Page 4
Finance Committee Meeting Minutes - Final May 16, 2024



 24-0376 A Resolution Transferring the Finish Line Grant Program (FLG) and
 Allocated Funds to Invest Aurora to Provide Incentives for the
 Recruitment, Expansion, and Upgraded Building Stock to Businesses
 Throughout the City of Aurora .
 A motion was made by Alderman Tolliver, seconded by Alderwoman Baid, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0339 A Resolution Authorizing the Execution of a Redevelopment Agreement
 (RDA) Providing for the Conveyance of City Owned Property Located at
 7 South Broadway, a City Grant in the Amount of $413,547 and a
 Forgivable Loan in the Amount of $413,547 to Frontier Development,
 LLC Owned by Conrad and Curt Hurst, in Partnership with the
 Restaurateurs Chris and Mehgan Curren, Proprietors of Graceful
 Ordinary in St Charles.
 This Resolution was discussed


 CLOSED SESSION


 ADJOURNMENT

 A motion was made by Alderwoman Baid, seconded by Vice Chair Bugg, that
 this meeting be adjourned. The motion carried. Chairperson Franco adjourned
 the meeting at 4:15pm.

 Ayes: 4


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes




City of Aurora Page 5
Finance Committee Meeting Minutes - Final May 16, 2024



 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours
 in advance of the scheduled meeting. The Aldermen's Office can be reached in
 person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email
 at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 6