Committee of the Whole — Aurora, IL
Date: 2018-05-01

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 May 01, 2018
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, APRIL 17, 2018

 18-0363 Approval of the Tuesday, April 17, 2018 Committee of the Whole Meeting Minutes .

 SPEAKERS

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, April 6, 2018 and
 Reviewed the Following Items:
 18-0336 A Resolution Accepting the Dedication of an Easement at 213 Mettel Road, being
 South of Mettel Road and East of State Route 25 (Heartland Recycling - 18-0336 /
 AU10/1-18.040-DED/E - SB - Ward 1)
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, April 24, 2018 and Reviewed the Following
 Items:
 18-0045 A Resolution requesting authorization to purchase a cyber security software for the
 City of Aurora Information Technology Division under the National
 Intergovernmental Purchasing Alliance (IPA) Technology Solutions contract
 (130733) from CDW Government, Vernon Hills, Illinois for the amount of
 $47,237.24.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0307 A Resolution to ratify payment to CTS of Illinois in the amount of $28,577.00 . For
 network cabling, server rack installation and related wiring needed for the
 operation of fire station 7 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0


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Committee of the Whole Agenda - Final May 1, 2018


 18-0330 A Resolution Authorizing Payment to Northwestern Medicine up to the Amount of
 $200,000 Annually for Providing Occupational Health Services.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0334 A Resolution to purchase a new Moto Electric 28 Passenger Shuttle for Phillips
 Park from Moto Electric from the GSA contract GS-03F-038CA in the amount of
 $49,192.62).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0352 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January
 1, 2017 and Ending December 31, 2017 (Amendment #1 for the 2017 Fiscal
 Year).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, April 24, 2018 and
 Reviewed the Following Items:
 18-0258 A Resolution approving the issuance of a Music Festival permit to Family Focus,
 550 Second Avenue, for the Roots Aurora Event, which will be held on Friday,
 September 7, 2018 from 5:00 p.m. to 9:00 p.m. at the Water Street Mall.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0295 A Resolution approval for Chicago Premium Outlet to have a Music Festival as
 part of their 2018 Party on the Pond Concert Series event to be held at 1650
 Premium Outlets Blvd. on June15th, July 20th and August 17th, 2018
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0310 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor
 licenses (unofficially related to application from: ASRR Corporation d/b/a
 7-Eleven,
 2411 W Sullivan Road, Aurora, IL) .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0355 A Resolution approving the issuance of a Carnival License to Windy City
 Amusement, Inc. / Fox Valley United Way for a carnival to be held at the Chicago
 Premium Outlet Mall on May 10th - 13th , 2018 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0366 An Ordinance Amending Chapter 47, entitled "Trees, Shrubs and Weeds", of the
 Aurora Code of Ordinances to modify certain provisions therein contained (Sec.
 47-6. - Tree board; establishment, composition, appointment of members, duties.)
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final May 1, 2018


 18-0104 A Traffic Study for Eastwood Drive , near Smith Elementary School. Ward 6,
 Alderman Saville.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0185 The Friends of LaSalle Street Auto Row are requesting permission to stage the
 LaSalle Street Car Show on Sunday, August 19, 2018 from 11:00 am to 3:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0271 Happy Feet Walkers Club LLC is requesting permission to stage Happy Feet
 Healthy Heart 5K Walk in Phillips Park on Sunday, August 18, 2018 from 9:00 to
 10:30 am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0351 Mobile Summer Food Service Program to Serve Lunch at Aurora's McCarty Park
 and Plum Park.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0357 A Parking Study for Landreth Court and Pontarelli Court. Ward 9, Alderman Bugg.

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 18-0358 A Parking Study for Thunderbird Court (West). Ward 9, Alderman Bugg.

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Building, Grounds & Infrastructure Committee Meeting for Monday, April 23,
 2018 was canceled.
 NEW BUSINESS

 18-0349 A Resolution for the Acceptance of Bid Pricing from Contractors for Mowing
 Landscape Maintenance for Several City Departments (RFP 18-20) for a Two
 Year Contract with Two Optional One Year Extensions.

 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 18-0344 A Resolution appointing members to the newly established Aurora Education
 Commission.
 18-0370 A Resolution Authorizing the Appointment of David McCabe as Assistant Fire
 Chief of the Aurora Fire Department.




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Committee of the Whole Agenda - Final May 1, 2018


 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN




City of Aurora Page 4 Printed on 5/1/2018

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 May 01, 2018
 5:00 PM




 ROLL CALL

 Mayor Irvin called the Committee of the Whole meeting to order at 5:06 P.M.
 and the roll was called.
 Present 13 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman
 Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins,
 Alderman Bob O'Connor, and Mayor Richard Irvin

 MINUTES OF THE MEETING OF TUESDAY, APRIL 17, 2018

 18-0363 Approval of the Tuesday, April 17, 2018 Committee of the Whole Meeting
 Minutes.
 A motion was made by Alderman Donnell , seconded by Alderman Franco, that
 the minutes be approved as presented. The motion carried by voice vote with
 an abstention from Alderman Bohman.

 SPEAKERS

 There were no speakers present.


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, April 6, 2018 and
 Reviewed the Following Items:

 18-0336 A Resolution Accepting the Dedication of an Easement at 213 Mettel
 Road, being South of Mettel Road and East of State Route 25 (Heartland
 Recycling - 18-0336 / AU10/1-18.040-DED/E - SB - Ward 1)
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-116



City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final May 1, 2018



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, April 24, 2018 and Reviewed the Following
 Items:

 18-0045 A Resolution requesting authorization to purchase a cyber security
 software for the City of Aurora Information Technology Division under the
 National Intergovernmental Purchasing Alliance (IPA) Technology
 Solutions contract (130733) from CDW Government, Vernon Hills, Illinois
 for the amount of $47,237.24.
 Ted Beck, Chief of Information Security, spoke regarding the item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-109


 18-0307 A Resolution to ratify payment to CTS of Illinois in the amount of
 $28,577.00. For network cabling, server rack installation and related
 wiring needed for the operation of fire station 7 .
 Marty Lyons, Chief Financial Officer, spoke regarding the item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-112


 18-0330 A Resolution Authorizing Payment to Northwestern Medicine up to the
 Amount of $200,000 Annually for Providing Occupational Health
 Services.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-114


 18-0334 A Resolution to purchase a new Moto Electric 28 Passenger Shuttle for
 Phillips Park from Moto Electric from the GSA contract GS-03F-038CA
 in the amount of $49,192.62).
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-115


 18-0352 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning
 January 1, 2017 and Ending December 31, 2017 (Amendment #1 for the
 2017 Fiscal Year).
 Marty Lyons, Chief Financial Officer, spoke regarding the item.

 (PLACED ON CONSENT AGENDA)

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Committee of the Whole Meeting Minutes - Final May 1, 2018

 Enactment No: O18-041


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, April 24, 2018 and
 Reviewed the Following Items:

 18-0258 A Resolution approving the issuance of a Music Festival permit to Family
 Focus, 550 Second Avenue, for the Roots Aurora Event, which will be
 held on Friday, September 7 , 2018 from 5:00 p.m. to 9:00 p.m. at the
 Water Street Mall.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-110


 18-0295 A Resolution approval for Chicago Premium Outlet to have a Music
 Festival as part of their 2018 Party on the Pond Concert Series event to
 be held at 1650 Premium Outlets Blvd. on June15th, July 20th and August
 17th, 2018
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-111


 18-0310 A Resolution establishing the maximum number of Class G-1 City of
 Aurora liquor licenses ( unofficially related to application from: ASRR
 Corporation d/b/a 7-Eleven,
 2411 W Sullivan Road, Aurora, IL) .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-113


 18-0355 A Resolution approving the issuance of a Carnival License to Windy City
 Amusement, Inc. / Fox Valley United Way for a carnival to be held at the
 Chicago Premium Outlet Mall on May 10th - 13th , 2018 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-118


 18-0366 An Ordinance Amending Chapter 47, entitled "Trees, Shrubs and
 Weeds", of the Aurora Code of Ordinances to modify certain provisions
 therein contained (Sec. 47-6. - Tree board; establishment, composition,
 appointment of members, duties.)
 (PLACED ON CONSENT AGENDA)

 Enactment No: O18-042

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Committee of the Whole Meeting Minutes - Final May 1, 2018



 18-0104 A Traffic Study for Eastwood Drive , near Smith Elementary School.
 Ward 6, Alderman Saville.
 (INFORMATION ONLY)


 18-0185 The Friends of LaSalle Street Auto Row are requesting permission to
 stage the LaSalle Street Car Show on Sunday, August 19, 2018 from
 11:00 am to 3:00 pm.
 (INFORMATION ONLY)


 18-0271 Happy Feet Walkers Club LLC is requesting permission to stage Happy
 Feet Healthy Heart 5K Walk in Phillips Park on Sunday, August 18, 2018
 from 9:00 to 10:30 am.
 (INFORMATION ONLY)


 18-0351 Mobile Summer Food Service Program to Serve Lunch at Aurora's
 McCarty Park and Plum Park.
 (INFORMATION ONLY)


 18-0357 A Parking Study for Landreth Court and Pontarelli Court. Ward 9,
 Alderman Bugg.
 (INFORMATION ONLY)


 18-0358 A Parking Study for Thunderbird Court (West). Ward 9, Alderman Bugg.

 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Building, Grounds & Infrastructure Committee Meeting for Monday, April 23,
 2018 was canceled.

 NEW BUSINESS

 18-0349 A Resolution for the Acceptance of Bid Pricing from Contractors for
 Mowing Landscape Maintenance for Several City Departments (RFP
 18-20) for a Two Year Contract with Two Optional One Year Extensions.
 Tim Forbes spoke regarding the item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-117



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Committee of the Whole Meeting Minutes - Final May 1, 2018



 MAYOR’S REPORT

 Mayor Irvin spoke regarding Lobby Day in Springfield, IL. On May 4th, there are a
 number of events across the City and the downtown area will be very busy. He
 reminded the Aldermen that a reception will held at Spartan House for Stephane Phifer,
 Director of Planning and Sustainability, that evening.

 MAYORAL APPOINTMENTS

 18-0344 A Resolution appointing members to the newly established Aurora
 Education Commission.
 Mayor Irvin spoke regarding the item.

 This Resolution was referred to the City Council

 Enactment No: R18-107


 18-0370 A Resolution Authorizing the Appointment of David McCabe as Assistant
 Fire Chief of the Aurora Fire Department.
 Chief Krienitz spoke regarding the appointment being recommended.

 This Resolution was referred to the City Council

 Enactment No: R18-108


 ALDERMAN'S CORNER

 Alderman Donnell spoke regarding the Fourth Ward accomplishments, activities and
 events.

 CLOSED SESSION

 There was not a need for a closed session.


 ADJOURN

 A motion was made by Alderman Hart-Burns, seconded by Alderman Garza, to
 adjourn this meeting of the Committee of the Whole. The motion carried by
 voice vote. The meeting was adjourned at 5:42 P.M.



 Submitted by:_____________________________________________
 Wendy McCambridge, City Clerk




City of Aurora Page 5