Finance Committee — Aurora, IL
Date: 2018-12-18

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Alderman Bob O'Connor,
 Chairman
 Tuesday Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 December 18, 2018 Alderman Rick Mervine, Alternate

 2:00 PM

 DATE CHANGE DUE TO THE CHRISTMAS HOLIDAY



CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

18-1133 Approval of the minutes from the Finance Meeting on December 11, 2018 .

 PUBLIC COMMENT

 AGENDA

18-0445 A Resolution Amending All Fees Pertaining to Chapter 46 of the City of Aurora
 Code of Ordinances Entitled "Towing Services".

18-0987 A Resolution to accept the bids for the 2019/2020 Electrical Materials and
 Supplies for the Electrical Division .

18-1041 A Resolution to Approve the partial Contract from Ray O'Herron's for Group 2
 Jackets/Sweatshirts - specifically sweatshirts and Group 4 Polo Shirts and to
 Approve the partial Contract from JCM Uniforms for Group 1 Work/Dress Uniforms
 and Group 2 Jackets/Sweatshirts - specifically the Gerber and Flying Cross
 Spectrum Jackets for the Fire Department 2019.

18-1055 A Resolution to accept a bid from Utility Dynamics establishing unit rates for the
 2019/2020 Electrical Services and establish an open Purchase Order not to
 exceed $125,000 to support the City’s Electrical Division.

18-1113 A Resolution authorizing the purchase of One (1) 2019 Wheeled Coach Ford
 F-450 type 1 ambulance from Fire Service Inc., St. John, Indiana In the amount of
 $262,203.00 for the Aurora Fire Department, with a credit of $5,000.00 for the
 trade-in of the 2010 Reserve Medic 4, for a final cost of $257,203 .00.



City of Aurora Page 1 Printed on 12/14/2018
Finance Committee Agenda - Final December 18, 2018


18-1129 A resolution to enter into Land Lease Agreement with Ameresco, Inc., 111 Speen
 Street, Suite 410, Framingham, MA, 01710 for the development and construction
 of a Solar Photovoltaic Generation Facility .

 HELD

 18-1016 A Resolution for $178,137.00 from NTI National Technologies, 1350 West
 Washington Street, West Chicago, IL 60185, to extend the City of Aurora’s fiber
 optic cable plant from the south west side of Diehl Road at Eola Road to the south
 east side of Diehl Road at Eola Road. The pricing is based on Kane County Bid
 23-018 Fiber Optic Support Services awarded on June 12, 2018 .

18-1108 A Resolution Superseding All Previous Resolutions Pertaining To and Amending
 Salary and Benefit Plans For Employees In The Non-Exempt Pay Plan.

18-1109 A Resolution Superseding All Previous Resolutions Pertaining To and Amending
 Salary and Benefit Plans for Employees In The Executive Pay Plan.

18-1112 A Resolution creating a Rebate Program to distribute up to $2.0 million from the
 proceeds of the sale of the Fox Valley Golf Course .

ADJOURNMENT:

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 12/14/2018

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Tuesday
 December 18, 2018
 2:00 PM
 Alderman Bob O'Connor, Chairman
 Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 Alderman Rick Mervine, Alternate

 DATE CHANGE DUE TO THE CHRISTMAS HOLIDAY


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 2:09pm.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted
 Mesiacos

 OTHERS PRESENT

 Steve Lord, Beacon News; Patty Smith

 City of Aurora:

 Stacey Hamling, Budget; Linda Read, Accounting; Jason Bauer, Engineering;
 Rick Veenstra, Law Department; Alisia Lewis, Human Resources; Mike Pegues,
 IT; Mike Baker, IT; Alex Alexandrou, Mayor's Office; Shanita Thompson, IT; Ian
 Wade, Engineering; Elizabeth Coronado, Human Resources; Marty Lyons,
 Finance; John Curley, Development Services; Rick Mervine, Ward 8 Alderman;
 Officer Fichtel, Police Department; LaDonna Carr, Human Resources; Cristal
 Colon, Aldermen's Office; Jolene Coulter, Purchasing; Bill Donnell, Ward 4
 Alderman

 APPROVAL OF MINUTES

 18-1133 Approval of the minutes from the Finance Meeting on December 11,
 2018.
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be accepted and filed. The motion carried.

 Ayes: 3




City of Aurora Page 1
Finance Committee Meeting Minutes - Final December 18, 2018



 PUBLIC COMMENT


 AGENDA

 18-0445 A Resolution Amending All Fees Pertaining to Chapter 46 of the City of
 Aurora Code of Ordinances Entitled "Towing Services".
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-0987 A Resolution to accept the bids for the 2019/2020 Electrical Materials
 and Supplies for the Electrical Division .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-1055 A Resolution to accept a bid from Utility Dynamics establishing unit rates
 for the 2019/2020 Electrical Services and establish an open Purchase
 Order not to exceed $125,000 annually to support the City’s Electrical
 Division.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-1041 A Resolution to Approve the partial Contract from Ray O'Herron's for
 Group 2 Jackets/Sweatshirts - specifically sweatshirts and Group 4 Polo
 Shirts and to Approve the partial Contract from JCM Uniforms for Group
 1 Work/Dress Uniforms and Group 2 Jackets/Sweatshirts - specifically
 the Gerber and Flying Cross Spectrum Jackets for the Fire Department
 2019.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-1113 A Resolution authorizing the purchase of One (1) 2019 Wheeled Coach
 Ford F-450 type 1 ambulance from Fire Service Inc., St. John, Indiana In
 the amount of $262,203 .00 for the Aurora Fire Department, with a credit
 of $5,000.00 for the trade-in of the 2010 Reserve Medic 4, for a final cost
 of $257,203.00.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3

City of Aurora Page 2
Finance Committee Meeting Minutes - Final December 18, 2018



 18-1129 A resolution to enter into Land Lease Agreement with Ameresco, Inc.,
 111 Speen Street, Suite 410, Framingham, MA, 01710 for the
 development and construction of a Solar Photovoltaic Generation Facility .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 HELD

 18-1016 A Resolution for $178,137.00 from NTI National Technologies, 1350
 West Washington Street, West Chicago, IL 60185, to extend the City of
 Aurora’s fiber optic cable plant from the south west side of Diehl Road at
 Eola Road to the south east side of Diehl Road at Eola Road. The
 pricing is based on Kane County Bid 23-018 Fiber Optic Support
 Services awarded on June 12, 2018 .
 This Resolution was held


 18-1112 A Resolution creating a Rebate Program to distribute up to $2.0 million
 from the proceeds of the sale of the Fox Valley Golf Course .
 This Resolution was tabled


 18-1108 A Resolution Superseding All Previous Resolutions Pertaining To and
 Amending Salary and Benefit Plans For Employees In The Non-Exempt
 Pay Plan.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-1109 A Resolution Superseding All Previous Resolutions Pertaining To and
 Amending Salary and Benefit Plans for Employees In The Executive Pay
 Plan.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 ADJOURNMENT:

 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this meeting be adjourned. Chairman O'Connor adjourned the meeting at
 3:34pm. The motion carried.

 Ayes: 3




City of Aurora Page 3
Finance Committee Meeting Minutes - Final December 18, 2018



 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4