Emergency Telephone System Board  — Naperville, IL
Date: 2021-03-18

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Emergency Telephone System Board

Thursday, March 18, 2021 3:00 PM Zoom meeting



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding this Emergency Telephone System Board meeting remotely.

The commissioners and staff participating in tonight’s meeting are all in different locations in
accordance with social distancing guidelines, and steps have been taken to ensure that the
Commissioners can hear one another and all discussion and testimony. The public has been
provided notice of alternative means of access to the meeting so they are able to
contemporaneously hear all discussion, testimony and votes. All votes shall be taken by roll call.

TO JOIN A MEETING:
The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to
participate. Simply follow the instruction below.

To login on your computer or iPad:
Click the link to join the webinar (and password if required) provided on this agenda. Once
connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen
and wait for the Chairman to recognize you. You will be unmuted. There will be a few second
delay after you’re unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and
password if required) provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until
your mic will be live. Please identify yourself for the public record and speak clearly.

PARTICIPATION GUIDELINES:
All viewpoints are welcome, positive comments and constructive criticism are encouraged.
Speakers must refrain from harassing or directing threats or personal attacks at Commission
members, staff, other speakers or members of the public. Comments made to intentionally
disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow
for city business to be accomplished.


City of Naperville Page 1 Printed on 3/15/2021
Emergency Telephone System Meeting Agenda March 18, 2021
Board



Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/94835184559?
pwd=Vk5lT3Y1NWtDcFNkVUV2YkFlS2VJZz09
  Passcode: 643614

Or iPhone one-tap:
  +13126266799,,94835184559#,,,,*643614# US (Chicago)
  +19292056099,,94835184559#,,,,*643614# US (New York)

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 669 900 6833 or +1
253 215 8782 or +1 346 248 7799
  Webinar ID: 948 3518 4559
  Passcode: 643614
  International numbers available: https://zoom.us/u/abtsVj6hLT

A. CALL TO ORDER:

Chairman Marshall:
I would like to call the Emergency Telephone System Board meeting for March 18, 2021 to order.

On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the Covid-19 pandemic.

Accordingly, we are once again holding the Emergency Telephone System Board meeting
remotely. The commissioners and staff participating in today’s meeting are all in different
locations in accordance with social distancing guidelines.

Any individual desiring to listen and/or participate in the meeting by telephone, or through the
electronic meeting platform known as Zoom, has also been provided that opportunity using the
log-in information provided on the Agenda for tonight’s meeting.

Just a reminder that all speakers are asked to present their comments in a respectful and
courteous manner. If inappropriate language or comments are expressed during this meeting,
we will mute the speaker and end their participation.



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Emergency Telephone System Meeting Agenda March 18, 2021
Board



B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:

E. NEW BUSINESS:

F. REPORTS:
1. 21-0365 Approve the December 17, 2020 ETSB Minutes

2. 21-0366 Review the E911 surcharge payments for December 1, 2020 to February
 28, 2021

3. 21-0367 Approve the Naperville expenditures for reimbursement for December 1,
 2020 to February 28, 2021

4. 21-0368 Approve the budget transfer from the E911 Fund to the City of Naperville
 General Fund

5. 21-0369 Approve the Aurora expenditures for reimbursement for December 1, 2020
 to February 28, 2021

6. 21-0370 Approve the withdrawal from the E911 Fund to the City of Aurora


G. COMMUNICATIONS:

 1. City of Naperville

 2. City of Aurora

 3. City of North Aurora


H. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 3 Printed on 3/15/2021

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Thursday, March 18, 2021

 3:00 PM



 Zoom meeting



Emergency Telephone System Board
Emergency Telephone System Meeting Minutes - Final March 18, 2021
Board

CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding this Emergency Telephone System Board meeting remotely.

The commissioners and staff participating in tonight’s meeting are all in different locations in
accordance with social distancing guidelines, and steps have been taken to ensure that the
Commissioners can hear one another and all discussion and testimony. The public has been
provided notice of alternative means of access to the meeting so they are able to
contemporaneously hear all discussion, testimony and votes. All votes shall be taken by roll call.

TO JOIN A MEETING:
The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to
participate. Simply follow the instruction below.

To login on your computer or iPad:
Click the link to join the webinar (and password if required) provided on this agenda. Once
connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen
and wait for the Chairman to recognize you. You will be unmuted. There will be a few second
delay after you’re unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and
password if required) provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until
your mic will be live. Please identify yourself for the public record and speak clearly.

PARTICIPATION GUIDELINES:
All viewpoints are welcome, positive comments and constructive criticism are encouraged.
Speakers must refrain from harassing or directing threats or personal attacks at Commission
members, staff, other speakers or members of the public. Comments made to intentionally
disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow
for city business to be accomplished.




City of Naperville Page 1 Printed on 9/17/2021
Emergency Telephone System Meeting Minutes - Final March 18, 2021
Board

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/94835184559?
pwd=Vk5lT3Y1NWtDcFNkVUV2YkFlS2VJZz09
  Passcode: 643614

Or iPhone one-tap:
  +13126266799,,94835184559#,,,,*643614# US (Chicago)
  +19292056099,,94835184559#,,,,*643614# US (New York)

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 669 900 6833 or +1
253 215 8782 or +1 346 248 7799
  Webinar ID: 948 3518 4559
  Passcode: 643614
  International numbers available: https://zoom.us/u/abtsVj6hLT

A. CALL TO ORDER:

 Chairman Chief Marshall called the zoom meeting to order at 3:00 PM and read
 opening comments to provide the public with information as to why the meeting
 is being held remotely.

B. ROLL CALL:

 Aurora Police Commander Matt Thomas attended the meeting as a proxy for
 Aurora Police Chief Kristen Ziman. Commander Thomas's votes are recorded
 as Chief Ziman's votes throughout the minutes. Aurora Emergency
 Communications Manager Jacqueline Hobday is a non-voting board member,
 therefore her voting response is noted as excused.
 Present 11 - David Fisher, Richard Fowler, Carl Franco, Jacqueline Hobday, Gary Krienitz,
 Robert Marshall, Russ Matson, Mark Puknaitis, Theresa Sullivan, Kenneth
 VanAndel, and Kristen Ziman
 Absent 1- Mark McGee


C. PUBLIC FORUM:

 Marshall asked if there were any speakers or guests for Public Forum. City of
 Naperville Budget Analyst Sherrian Kelly was present for the Zoom meeting to
 listen in on the proceedings.

D. OLD BUSINESS:

 Marshall stated that City Attorney DiSanto had confirmed the ETSB was already
 charging the maximum surcharge fee allowed by the state and any additional
 amount would need to be approved by the City Council as a tax.

E. NEW BUSINESS:

 None.

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Emergency Telephone System Meeting Minutes - Final March 18, 2021
Board


F. REPORTS:

1. Approve the December 17, 2020 ETSB Minutes

 A motion was made by Van Andel to approve the December 17, 2020 ETSB
 Minutes as presented, seconded by Franco.

 Aye: 10 - Fisher, Fowler, Franco, Krienitz, Marshall, Matson, Puknaitis, Sullivan, VanAndel,
 and Ziman

 Excused: 1- Hobday

 Absent: 1- McGee


2. Review the E911 surcharge payments for December 1, 2020 to February 28, 2021

 Franco requested and received confirmation that Naperville revenues for the
 period were less than expenses, however additional revenue would be pulled
 from the previous period when revenues exceeded expenses.

3. Approve the Naperville expenditures for reimbursement for December 1, 2020 to
 February 28, 2021
 A motion was made by Fowler to approve the Naperville Expenditures for
 Reimbursement totaling $967,546.75, seconded by Franco.

 Aye: 10 - Fisher, Fowler, Franco, Krienitz, Marshall, Matson, Puknaitis, Sullivan, VanAndel,
 and Ziman

 Excused: 1- Hobday

 Absent: 1- McGee


4. Approve the budget transfer from the E911 Fund to the City of Naperville General Fund

 A motion was made by Franco to approve the budget transfer from the E911 Fund
 to the City of Naperville General Fund totaling $928,759.86, seconded by Van
 Andel.

 Aye: 10 - Fisher, Fowler, Franco, Krienitz, Marshall, Matson, Puknaitis, Sullivan, VanAndel,
 and Ziman

 Excused: 1- Hobday

 Absent: 1- McGee


5. Approve the Aurora expenditures for reimbursement for December 1, 2020 to February
 28, 2021
 A motion was made by Van Andel to approve the Aurora Expenditures for
 Reimbursement totaling $1,434,797.88, seconded by Franco.

 Aye: 10 - Fisher, Fowler, Franco, Krienitz, Marshall, Matson, Puknaitis, Sullivan, VanAndel,
 and Ziman

 Excused: 1- Hobday

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Emergency Telephone System Meeting Minutes - Final March 18, 2021
Board

 Absent: 1- McGee


6. Approve the withdrawal from the E911 Fund to the City of Aurora

 A motion was made by Van Andel to approve the withdrawal from the E911 Fund
 to the City of Aurora totaling $566,080.65, seconded by Fowler.

 Aye: 10 - Fisher, Fowler, Franco, Krienitz, Marshall, Matson, Puknaitis, Sullivan, VanAndel,
 and Ziman

 Excused: 1- Hobday

 Absent: 1- McGee

G. COMMUNICATIONS:

 1. City of Naperville

 The 2020 ETSB Annual Report was submitted to the state by the January 31st
 deadline. Thank you to the Emergency Communications Managers and Finance
 personnel from Naperville and Aurora for their collaborative effort to complete
 the report.

 The Naperville NextGen911 system is active and running live. The next phase
 includes staff setting up operations for the system to receive text to 911
 communications and video to 911 communications within the next six months.



 2. City of Aurora

 Aurora is planning for its NextGen911 system to be running live by late May/early
 June.

 Van Andel congratulated Commander Matt Thomas on his recent promotion at
 the Aurora Police Department.

 3. City of North Aurora

 No report.

H. ADJOURNMENT:
 With no further business to come before the board, a motion was made by Van
 Andel to adjourn the meeting at 3:16 PM, seconded by Franco. The next
 scheduled meeting is set for June 17, 2021.

 /S/ Jill Bridges
 Jill Bridges

 Aye: 10 - Fisher, Fowler, Franco, Krienitz, Marshall, Matson, Puknaitis, Sullivan, VanAndel,
 and Ziman



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Emergency Telephone System Meeting Minutes - Final March 18, 2021
Board

 Excused: 1- Hobday

 Absent: 1- McGee




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