Committee of the Whole — Aurora, IL
Date: 2016-05-17

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 May 17, 2016
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF MAY 3, 2016

 16-00437 Approval of the Tuesday, May 3, 2016 Committee of the Whole Meeting
 Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, May 12, 2016 and
 Reviewed the Following Items:
 16-00387 An Ordinance Approving a Text Amendment to Ordinance Number 3100, being
 the Aurora Zoning Ordinance to modify Section 3.3. Definitions, Sec. 19.2
 Adoption, and Table One: Use Categories Regarding "Truck Stop
 Establishments".
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, May 10, 2016 and Reviewed the
 Following Items:
 16-00258 A Resolution Authorizing the Construction and Financing Agreement with
 Farnswood Condominium Association for drainage and storm sewer
 improvements.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0

 16-00396 A Resolution to Award the Contract for the 2016 MFT Street Resurfacing
 Projects to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in
 the amount of $2,419,705.95 and to Appropriate Motor Fuel Tax Funds,
 16-00000-01-GM.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final May 17, 2016


 16-00401 A Resolution Authorizing the Execution of a Contract for Professional
 Geotechnical Engineering Services with Testing Services Corporation (TSC) for
 the Aurora Transportation Center (ATC) and Regional Enhancement Facility
 Project
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00410 A Resolution awarding Zagster Inc. the City Aurora of Rideshare Program with
 three stations with a total of eighteen bicycles at a cost of $32,4 00 annually,
 renewable for up to a total of three years .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00411 A Resolution Approving the Third Amendment to Resolution R14-152
 Amending the Finish Line Grant Program Boundary to Include an Expanded
 Portion of Tax Increment Financing (TIF) District No. 3
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00329 Recommendation to solicit bids for the design and construction of a new airport
 entrance sign.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, May 10, 2016 and
 Reviewed the Following Items:
 16-00307 A Resolution authorizing participation as a member in the Illinois Emergency
 Management Mutual Aid System Response to an intergovernmental agreement
 by and between the City of Aurora and the Illinois Emergency Services
 Management Association for the establishment of a mutual aid
 intergovernmental service agreement.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00398 A Resolution Approving an Intergovernmental Agreement for the installation of
 an outdoor warning siren at 3025 Heggs Road.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00399 A Resolution establishing the maximum number of Class E-1 City of Aurora
 liquor licenses (unofficially related to application from: JTE Family Properties,
 LLC Series E d/b/a Spartan House, located at 1032 Prairie, Aurora, Illinois,
 60506).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00408 A Resolution establishing the maximum number of Class G-1 City of Aurora
 liquor licenses (unofficially related to application from: ASRR Corporation d/b/a
 7-Eleven #33064, located at 2411 Sullivan Road, Aurora, Illinois.).
 COMMITTEE RECOMMENDED: APPROVAL 3-0



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Committee of the Whole Agenda - Final May 17, 2016


 16-00417 A Resolution Establishing the Maximum Number of Class F City of Aurora
 liquor licenses ( unofficially related to application from: Chan's Gourmet Inc.,
 doing business as Lucky Panda, 2400 S. Eola Road, Aurora, 60503.)
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00295 A Parking Study for N. Randall Road in the 700-800 block. Ward 6, Alderman
 Saville; and Ward 5, Alderman Franco.
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 16-00296 A Traffic Study for the Middlebury Drive and Grayhawk Ct/Dr intersection.
 Ward 9, Alderman Bugg.
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 16-00336 A Traffic Study for the Palace Street near the Florida Avenue intersection.
 Ward 6, Alderman Saville.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 16-00337 A Traffic Study for Liberty Street in the 700 block. Ward 2, Alderman Garza.

 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 16-00344 A Parking Study for the 900 block of E. Benton Street. Ward 7, Alderman
 Hart-Burns.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 16-00379 Communities in Schools is requesting traffic control assistance to stage the
 annual Back to School Fair on Saturday, August 6, 2016 on Fourth, Downer
 and Benton from 7:00 am to 2:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (iNFORMATION ONLY)

 16-00397 Charitable Solicitation Request - Roosevelt-Aurora Post 84 Poppy Days May
 25th thru May 27th
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 16-00433 Add-On - William V Plum Park Ribbon Cutting at the Corner of Plum Street and
 Grand Avenue Saturday, May 21, 2016 at 12:30 pm (Information Only) -
 Alderman Michael Saville
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)




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Committee of the Whole Agenda - Final May 17, 2016



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, May 9,
 2016 and Reviewed the Following Items:
 16-00355 A Resolution execute the IEPA SRF loan agreement in the amount of
 $7,326,943.13 to provide funding for a portion of the construction and
 construction engineering associated with the E. Galena Blvd. & E. Downer Pl.
 Sewer Separation.
 COMMITTEE RECOMMENDED: NONE 3-0

 16-00403 A Resolution to reject the single bid received for the 2016 Water & Sewer
 Division Emergency Repair Program .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 16-00385 A Resolution Appointing Kathleen Flannery to "Sustainable Aurora" (The
 Mayors Sustainable Aurora Advisory Board).

 CLOSED SESSION

 ADJOURN




City of Aurora Page 4 Printed on 5/13/2016

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 May 17, 2016
 5:00 PM




 ROLL CALL

 Mayor Weisner called the Committee of the Whole meeting to order at 5:06 P.M.
 and roll was called.
 Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl
 Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns ,
 Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne
 Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor

 MINUTES OF THE MEETING OF MAY 3, 2016

 16-00437 Approval of the Tuesday, May 3, 2016 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to
 approve and file the minutes from the Tuesday, May 3, 2016, Committee of the
 Whole meeting. The motion carried with an abstention from Alderman
 Hart-Burns.


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, May 12, 2016 and
 Reviewed the Following Items:

 16-00387 An Ordinance Approving a Text Amendment to Ordinance Number
 3100, being the Aurora Zoning Ordinance to modify Section 3.3.
 Definitions, Sec. 19.2 Adoption, and Table One: Use Categories
 Regarding "Truck Stop Establishments".
 (PLACED ON CONSENT AGENDA)

 Enactment No: O16-035


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final May 17, 2016



 The Finance Committee Met On Tuesday, May 10, 2016 and Reviewed the
 Following Items:

 16-00258 A Resolution Authorizing the Construction and Financing Agreement
 with Farnswood Condominium Association for drainage and storm
 sewer improvements.
 Ken Schroth, Public Works Director, spoke regarding the item. Alderman Saville
 stated that Baum Properties oversees the property, but he is not involved with the
 project.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-151


 16-00396 A Resolution to Award the Contract for the 2016 MFT Street
 Resurfacing Projects to Geneva Construction Company, PO Box 998,
 Aurora, IL 60507 in the amount of $2,419,705.95 and to Appropriate
 Motor Fuel Tax Funds, 16-00000-01-GM .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-154


 16-00401 A Resolution Authorizing the Execution of a Contract for Professional
 Geotechnical Engineering Services with Testing Services Corporation
 (TSC) for the Aurora Transportation Center (ATC) and Regional
 Enhancement Facility Project
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-157


 16-00410 A Resolution awarding Zagster Inc. the City Aurora of Rideshare
 Program with three stations with a total of eighteen bicycles at a cost
 of $32,400 annually, renewable for up to a total of three years .
 Eric Gallt, Traffic Engineer, spoke regarding the Zagster contract. There will be three
 (3) stations across the City. The anticipated plan would be to have one station at City
 Hall, the library and near ATC/RiverEdge Park.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-160


 16-00411 A Resolution Approving the Third Amendment to Resolution R14-152
 Amending the Finish Line Grant Program Boundary to Include an
 Expanded Portion of Tax Increment Financing (TIF) District No. 3
 Dave Hulseberg, President/CEO of Invest Aurora, spoke briefly regarding the item
 and passed out a map to display the area referenced in the item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-162

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Committee of the Whole Meeting Minutes - Final May 17, 2016



 16-00329 Recommendation to solicit bids for the design and construction of a
 new airport entrance sign.
 (INFORMATION ONLY)


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, May 10, 2016 and
 Reviewed the Following Items:

 16-00307 A Resolution authorizing participation as a member in the Illinois
 Emergency Management Mutual Aid System Response to an
 intergovernmental agreement by and between the City of Aurora and
 the Illinois Emergency Services Management Association for the
 establishment of a mutual aid intergovernmental service agreement.
 Joe Jones, Emergency Management Coordinator, spoke briefly regarding the project
 and the impact of this activity.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-152


 16-00398 A Resolution Approving an Intergovernmental Agreement for the
 installation of an outdoor warning siren at 3025 Heggs Road.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-155


 16-00399 A Resolution establishing the maximum number of Class E-1 City of
 Aurora liquor licenses (unofficially related to application from: JTE
 Family Properties, LLC Series E d/b/a Spartan House, located at 1032
 Prairie, Aurora, Illinois, 60506).
 Alderman Mesiacos will be abstaining from the discussion on this item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-156


 16-00408 A Resolution establishing the maximum number of Class G-1 City of
 Aurora liquor licenses (unofficially related to application from: ASRR
 Corporation d/b/a 7-Eleven #33064, located at 2411 Sullivan Road,
 Aurora, Illinois.).
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-159


 16-00417 A Resolution Establishing the Maximum Number of Class F City of
City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final May 17, 2016

 Aurora liquor licenses ( unofficially related to application from: Chan's
 Gourmet Inc., doing business as Lucky Panda, 2400 S. Eola Road,
 Aurora, 60503.)
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-163


 16-00295 A Parking Study for N. Randall Road in the 700-800 block. Ward 6,
 Alderman Saville; and Ward 5, Alderman Franco.
 (INFORMATION ONLY)


 16-00296 A Traffic Study for the Middlebury Drive and Grayhawk Ct/Dr
 intersection. Ward 9, Alderman Bugg.
 (INFORMATION ONLY)


 16-00336 A Traffic Study for the Palace Street near the Florida Avenue
 intersection. Ward 6, Alderman Saville.
 (INFORMATION ONLY)


 16-00337 A Traffic Study for Liberty Street in the 700 block. Ward 2, Alderman
 Garza.
 (INFORMATION ONLY)


 16-00344 A Parking Study for the 900 block of E. Benton Street. Ward 7,
 Alderman Hart-Burns.
 (INFORMATION ONLY)


 16-00379 Communities in Schools is requesting traffic control assistance to
 stage the annual Back to School Fair on Saturday, August 6, 2016 on
 Fourth, Downer and Benton from 7:00 am to 2:00 pm.
 (INFORMATION ONLY)


 16-00397 Charitable Solicitation Request - Roosevelt-Aurora Post 84 Poppy
 Days May 25th thru May 27th
 (INFORMATION ONLY)


 16-00433 Add-On - William V Plum Park Ribbon Cutting at the Corner of Plum
 Street and Grand Avenue Saturday, May 21, 2016 at 12:30 pm
 (Information Only) - Alderman Michael Saville
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final May 17, 2016



 The Buildings, Grounds and Infrastructure Committee Met On Monday, May 9,
 2016 and Reviewed the Following Items:

 16-00355 A Resolution execute the IEPA SRF loan agreement in the amount of
 $7,326,943.13 to provide funding for a portion of the construction and
 construction engineering associated with the E. Galena Blvd. & E.
 Downer Pl. Sewer Separation.
 Ken Schroth, Public Works Director, spoke regarding this item and an update on the
 project.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-153


 16-00403 A Resolution to reject the single bid received for the 2016 Water &
 Sewer Division Emergency Repair Program .
 Ken Schroth, Public Works Director, spoke regarding this item and the need to have
 a list of vendors.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-158


 MAYOR’S REPORT

 Mayor Weisner reminded those present that this week is Police Week and next week
 is Vets Week.. He encouraged participation in the events.

 MAYORAL APPOINTMENTS

 16-00385 A Resolution Appointing Kathleen Flannery to "Sustainable Aurora"
 (The Mayors Sustainable Aurora Advisory Board).
 This Resolution was referred to the City Council


 CLOSED SESSION

 A motion was made by Alderman Mervine, seconded by Alderman Hart-Burns
 to enter into a Closed Session at the conclusion of the meeting. The motion
 passed by the following vote:

 Aye: 12 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns,
 Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin
 and Alderman O'Connor

 ADJOURN

 A motion was made by Alderman Hart-Burns, seconded by Alderman Irvin to
 adjourn the Committee of the Whole Meeting. The motion passed with a voice
 vote.

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Committee of the Whole Meeting Minutes - Final May 17, 2016




 Submitted by:_____________________________________________________
 Wendy McCambridge, City Clerk




City of Aurora Page 6