Governing Body — Topeka, KS
Date: 2024-05-21

City Council Chambers 214 SE 8th
 Street, 2nd Floor Topeka KS 66603
 https://www.topeka.org




 Governing Body Agenda
 May 21, 2024
 6:00 PM

 Mayor: Michael A. Padilla
 Councilmembers
Karen A. Hiller District No. 1 Marcus D.L. Miller District No. 6
Christina Valdivia-Alcala District No. 2 Neil Dobler District No. 7
Sylvia E. Ortiz District No. 3 Spencer Duncan District No. 8
David Banks District No. 4 Michelle Hoferer District No. 9
Brett D. Kell District No. 5
 Interim City Manager: Richard U. Nienstedt


Addressing the Governing Body: Public comment for the meeting will be available via Zoom or in-person. Individuals
must contact the City Clerk's Office at 785-368-3940 or via email at cclerk@topeka.org by no later than 5:00 p.m. on the
date of the meeting, after which the City Clerk's Office will provide Zoom link information and protocols prior to the
meeting. View the meeting online at https://www.topeka.org/communications/live-stream/ or at
https://www.facebook.com/cityoftopeka/.
Written public comment may also be considered to the extent it is personally submitted at the meeting or to the City
Clerk's Office located at 215 SE 7th Street, Room 166, Topeka, Kansas, 66603 or via email at cclerk@topeka.org on or
before the date of the meeting for attachment to the meeting minutes.
The Federal Communications Commission (FCC) has adopted use of the 711 dialing code for access to
Telecommunications Relay Services (TRS). TRS permits persons with a hearing or speech disability to use the
telephone system via a text telephone (TTY) or other device to call persons with or without such disabilities. To reach
the City Clerk's office using the TRS, please dial 711.

Agendas are available by 5:00 p.m. on Thursday in the City Clerk's Office, 215 SE 7th Street, Room 166, Topeka,
Kansas, 66603 or on the City's website at https://www.topeka.org.
CALL TO ORDER:
INVOCATION:
PLEDGE OF ALLEGIANCE:
1. ROLL CALL:
2. MAYORAL PROCLAMATIONS:
 National Emergency Medical Services Week
3. APPOINTMENTS:
 A. Board Appointment - Downtown Business Improvement District Advisory Board

 BOARD APPOINTMENT recommending the reappointment of Angela Broxterman to the
 Downtown Business Improvement District Advisory Board to fill a term ending May 31, 2026.

 B. Board Appointment - Board of Zoning Appeals

 BOARD APPOINTMENT recommending the appointment of Valerie Peckham to the Topeka
 Board of Zoning Appeals to fill a term ending May 21, 2027. (Council District No. 1)

 C. Board Appointment - Human Relations Commission

 BOARD APPOINTMENT recommending the appointment of Jaron Balderes to the Topeka
 Human Relations Commission to fill an expired term ending May 21, 2026. (Council District No.
 3)

 D. Board Appointment - NOTO Business Improvement District Advisory Board

 BOARD APPOINTMENT recommending the appointment of Thomas Underwood to
 the NOTO Business Improvement District Advisory Board to fill a term ending May 2,
 2026. (Council District No. 2)

4. PRESENTATIONS:

 Topeka Tourism Business Improvement District Annual Report
 Kansas Children's Discovery Center
 National Public Works Week Video


5. CONSENT AGENDA:
 A. Resolution - Midwest Demo Kings - Noise Exception

 RESOLUTION introduced by Councilmember Sylvia Ortiz, granting Midwest Demo Kings an
 exception to the provisions of City of Topeka Code Section 9.45.150, et seq., concerning noise
 prohibitions. (Council District No. 3)

 (Approval would allow for live bands and amplified music and sound during the hours of 2:00 p.m.
 and 8:00 p.m. on July 27, 2024, at 210 SE 29th Street.)

 B. Professional Service Contract - Bartlett and West, Inc. -Street Improvement Project T-
 701028.00 SW Huntoon Street from SW Gage Blvd. to SW Harrison St.

 APPROVAL of a Public Works Engineering Contract between the City of Topeka and Bartlett
 and West, Inc., in an amount not to exceed $3,113,844.00 for engineering services.

 (Approval will authorize the City Manager to sign and execute the contract for design and preparation
 of project plans and construction documents for the Street Improvement Project T-701028.00 SW
 Huntoon Street from SW Gage Blvd. to SW Harrison St.)

 C. MINUTES of the regular meeting of May 14, 2024
 D. APPLICATIONS:

6. ACTION ITEMS:
 A. Resolution - Property Maintenance LMI Grant Funding Expansion

 RESOLUTION for the Property Maintenance Grant Expansion in the amount of $200,000 from
 the Unassigned Reserve Fund. (The Policy and Finance Committee recommended approval on
 April 23, 2024.)

 Voting Requirement: Action requires at least six (6) votes of the Governing Body.

 (Funding will help low to moderate income homeowners fix code violations.)

 B. Set Public Hearing Date - 2024 Special Assessment Projects

 SETTING a public hearing date of June 11, 2024, for consideration of imposing special
 assessments for Sherwood Park Subdivision No. 9 Street Improvement Project No. T-
 601132.00 and Sanitary Sewer Main Improvement Project No. T-401098.00 for 660 NE Highway
 24.

 Voting Requirement: Action requires at least six (6) votes of the Governing Body.

 (Approval would set a public hearing date of June 11, 2024, to consider imposing assessments for
 public improvements. Notices will be published in the Topeka Metro Newspaper.)

 C. Ordinance - Trade Board Membership Residency Requirement

 ORDINANCE introduced by Interim City Manager Richard U. Nienstedt, concerning the
 establishment of boards for each trade created, amending Section 5.63.120 of the Topeka
 Municipal Code and repealing original section. (The Policy and Finance Committee recommended
 approval on April 23, 2024.)

 Voting Requirement: Action requires five (5) votes of the City Council. The Mayor does not
 vote. The proposed ordinance involves a matter of home rule on which the Mayor has veto
 authority.
 (Approval will open eligibility for board membership to qualified candidates that live in Shawnee
 County and work for or own a business in the City of Topeka.)
7. NON-ACTION ITEMS:
 A. Discussion - 2023 Neighborhood Health Map

 DISCUSSION regarding an update on the Neighborhood Health Map.

 (The findings on the Neighborhood Health Map updates for 2023 will be presented to the Governing
 Body.)

 B. Discussion - City of Topeka Homelessness Initiative Team Recommendations

 DISCUSSION on findings and recommendations of the Homeless Initiative Team regarding
 mitigation of homelessness.

8. PUBLIC COMMENT:
 Public comment for the meeting will be available via Zoom or in-person.
 Individuals must contact the City Clerk's Office at 785-368-3940 or via email at
 cclerk@topeka.org by no later than 5:00 p.m. on the date of the meeting, after
 which the City Clerk's Office will provide Zoom link information and protocols
 prior to the meeting. Written public comment may also be considered to the
 extent it is personally submitted at the meeting or to the City Clerk's Office
 located at 215 SE 7th Street, Room 166, Topeka, Kansas, 66603 or via email at
 cclerk@topeka.org on or before the date of the meeting for attachment to the
 meeting minutes. View the meeting online at
 https://www.topeka.org/communications/live-stream/ or at
 https://www.facebook.com/cityoftopeka/.
9. ANNOUNCEMENTS:
10. EXECUTIVE SESSION:
 Executive Sessions are closed meetings held in accordance with the provisions of the Kansas
 Open Meetings Act.

 (Executive sessions will be scheduled as needed and may include topics such as personnel
 matters, considerations of acquisition of property for public purposes, potential or pending litigation
 in which the city has an interest, employer-employee negotiations and any other matter provided for
 in K.S.A. 75-4319.)
11. ADJOURNMENT:
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: Jane Murray, Executive DOCUMENT #:
 Assistant to the Mayor
SECOND PARTY/SUBJECT: PROJECT #:
CATEGORY/SUBCATEGORY
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:
 National Emergency Medical Services Week
VOTING REQUIREMENTS:
POLICY ISSUE:
STAFF RECOMMENDATION:
BACKGROUND:
BUDGETARY IMPACT:
SOURCE OF FUNDING:

ATTACHMENTS:
Description
National Emergency Medical Services Week
 PROCLAMATION

 By the Mayor
WHEREAS, emergency medical services is a vital public service; and

WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in
need 24 hours a day, seven days a week; and

WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those
who experience sudden illness or injury; and

WHEREAS, emergency medical services has grown to fill a gap by providing important, out of hospital care,
including preventative medicine, follow-up care, and access to telemedicine; and

WHEREAS, Every day, across our country, paramedics, emergency medical technicians, 911 dispatchers, and
other first responders rush to fellow Americans’ aid with compassion and lifesaving strength. During
Emergency Medical Services (EMS) Week, we celebrate their service and recommit to getting them the
resources and support they need to do their essential frontline work for us all; and

WHEREAS, Whether braving a deadly virus, rushing to save victims of gun violence, enduring dangerous
natural disasters, or simply supporting people at the most vulnerable moments of their lives, they are there for
us. The members of emergency medical services teams, whether career or volunteer, engage in thousands of
hours of specialized training and continuing education to enhance their lifesaving skills; and

WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services
providers by designating and celebrating 50 years of National Emergency Medical Services Week; now


NOW, THEREFORE, I Michael A. Padilla, Mayor of Topeka, Kansas, do hereby proclaim the week of May
19-25, 2024 as

 National Emergency Medical Services Week
In the City of Topeka, Kansas. I encourage the community to observe this week with appropriate programs,
ceremonies, and activities.

 IN WITNESS WHEREOF, I, Michael A. Padilla, Mayor of
 the City of Topeka, Kansas, do hereby affix my official
 signature and the Official Seal of the City of Topeka,
 Kansas, on this Day of May 21, 2024.




 ___________________________________________
 Michael A. Padilla, Mayor
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: Mayor Michael A. Padilla DOCUMENT #:
SECOND PARTY/SUBJECT: Downtown Business PROJECT #:
 Improvement District
 Advisory Board
CATEGORY/SUBCATEGORY 006 Communication / 005 Other
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

BOARD APPOINTMENT recommending the reappointment of Angela Broxterman to the Downtown
Business Improvement District Advisory Board to fill a term ending May 31, 2026.

VOTING REQUIREMENTS:
At least five (5) votes of the City Council is required. Mayor does not vote.
POLICY ISSUE:
The purpose of the Downtown Business Improvement District Advisory board (BID) is to monitor and oversee
services provided pursuant to the business improvement district act. The board shall conduct its business in
accordance with City Code.
STAFF RECOMMENDATION:
Mayor Padilla nominates and recommends the reappointment of Angela Broxterman to the Downtown Business
Improvement District Advisory Board (BID) to fill a term ending on May 31, 2026.
BACKGROUND:
This is a statutory board wherein the Mayor nominates and the Council has final approval. The Downtown
Business Improvement District Advisory Board shall consist of nine members representing businesses located in
the district. Members serve two-year terms and there are no term limits.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable.

ATTACHMENTS:
Description
A. Broxterman - Reappointment Application
City of Topeka Boards and Commissions
Application
Submitted on 4 March 2024, 12:54PM

Receipt number 222

Related form version 8



Profile
First Name Angela


Last Name Broxterman


Email Address abroxterman@midwest-health.com


Street Address 3024 SW Wanamaker


Suite or Apt Ste 300


City Topeka


State Kansas


Zip 66614


Are you a resident of the City of Topeka? No


What district do you live in? Other/Outside City Limits


Primary Phone 17852497114


Alternate Phone


Employer Midwest Health


Job Title VP of Real Estate


Which Board would you like to apply for? Downtown Business Improvement District Advisory Board


Are you a registered voter? No


Are you currently a full or part-time employee of the City of No
Topeka?


Which department do you work for?



 1 of 3
Are you or any immediate family member related to any city Yes
governmental official or employee?


Who are you related to and how are you related? Rhiannon Friedman - Daughter


Are you or have you been a party to any civil litigation No
involving the City of Topeka?


Please explain the litigation and your role in it:


Are you delinquent in payment of any taxes, fees, fines, or No
special assessments owed to the State of Kansas, Shawnee
County or the City of Topeka?


Please explain your delinquent payment situation.


Please state why you are interested in serving on this board or Midwest Health owns property in Downtown Topeka/
commission:



Interests & Experiences
Please describe your education, experience, and expertise My current position with Midwest Health oversees construction and
including any honors, awards, civic, cultural, charitable or remodel projects along with Property Management of a variety of
professional organization memberships that relate to the properties. I sit on the Chamber Board and the Parks for all Foundation
position you are seeking. and hold an interest in the Downtown area where my employer owns
 various properties.


List any professional licenses you hold in Kansas and advise if N/A
they are current. (We reserve the right to request a copy of
your license prior to approval of your appointment.)


**Please upload a resume or any additional information you Angela Broxterman Resume 2024 -.doc
believe may be helpful in considering your application.



Voluntary Self Identification
Ethnicity Caucasian/Non-Hispanic


Gender Female



Acknowledgements and Verification
Purpose of Information being submitted. I Agree


The information I am submitting is true and correct. I Agree


Your electronic signature


Alternative electronic signature Angela Broxterman


Notification to applicants for City Board/Commissions Please be advised that your application and any documents that you
 attach are public records and, as such, are available to the public, upon

 2 of 3
request, pursuant to the Kansas Open Records Act.

If you are appointed to the position, your application and resume will be
included in the governing body meeting agenda which is posted online.




 3 of 3
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: Mayor Michael A. DOCUMENT #:
 Padilla
SECOND PARTY/SUBJECT: Valerie Peckham Board PROJECT #:
 of Zoning Appeals
CATEGORY/SUBCATEGORY 006 Communication / 005 Other
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

BOARD APPOINTMENT recommending the appointment of Valerie Peckham to the Topeka Board of
Zoning Appeals to fill a term ending May 21, 2027. (Council District No. 1)

VOTING REQUIREMENTS:
Action requires at least five (5) votes of the City Council. Mayor does not vote.
POLICY ISSUE:
The board of zoning appeals shall administer the details of appeals from or other matters referred to it regarding
the application of the zoning regulations in accordance with the general rules set forth in the Topeka Municipal
Code.
STAFF RECOMMENDATION:
Councilmember Hiller nominates and Mayor Padilla recommends the appointment of Valerie Peckham for an
unexpired term ending May 21, 2027. Ms. Peckham does not hold a public office for the City and he resides
within the corporate area of the city as required.
BACKGROUND:
This is a City-created board requiring the Council nominate and the Mayor appoint. If no Council nominations
are received, the Mayor may appoint. The Board of Zoning Appeals shall consist of seven members appointed by
the Mayor. None of the members shall hold any other public office by the City except two members may be
members of the Topeka Planning Commission. The appointees shall reside inside the corporate area of the city of
Topeka. Members shall be appointed for terms of three years each.
BUDGETARY IMPACT:
No budgetary impact.
SOURCE OF FUNDING:
Not Applicable.

ATTACHMENTS:
Description
V. Peckham - BZA Application & Resume
City of Topeka Boards and Commissions
Application
Submitted on 27 March 2024, 1:47PM

Receipt number 230

Related form version 8



Profile
First Name Valerie


Last Name Peckham


Email Address valpeck@ymail.com


Street Address 219 SW Broadmoor Ave


Suite or Apt


City Topeka


State Kansas


Zip 66606


Are you a resident of the City of Topeka? Yes


What district do you live in? District 1


Primary Phone 785-393-9809


Alternate Phone


Employer Self-Employed


Job Title Clinical Psychotherapist


Which Board would you like to apply for? Board of Zoning Appeals


Are you a registered voter? Yes


Are you currently a full or part-time employee of the City of No
Topeka?


Which department do you work for?



 1 of 3
Are you or any immediate family member related to any city No
governmental official or employee?


Who are you related to and how are you related?


Are you or have you been a party to any civil litigation No
involving the City of Topeka?


Please explain the litigation and your role in it:


Are you delinquent in payment of any taxes, fees, fines, or No
special assessments owed to the State of Kansas, Shawnee
County or the City of Topeka?


Please explain your delinquent payment situation.


Please state why you are interested in serving on this board or In addition to being a therapist, I am a licensed real estate broker. Helen
commission: Crow mentioned to me that she was vacating her position on the board
 and that there may be an opening. I am interested in becoming more
 involved in the city and community and I believe I can contribute in an
 intelligent and valuable manner.



Interests & Experiences
Please describe your education, experience, and expertise I have a bachelor's and master's degree in psychology from Washburn
including any honors, awards, civic, cultural, charitable or University. Additionally, I have been a lecturer and adjunct instructor in
professional organization memberships that relate to the psychology at Washburn. I continue to serve on Washburn's Institutional
position you are seeking. Review Board (IRB). I currently own a private clinical practice in Topeka.
 The nature of my work makes me an excellent communication and
 diplomat. I also have a bachelor's degree in education from KU. I also
 sold real estate in Lawrence for six years prior to becoming a therapist.


List any professional licenses you hold in Kansas and advise if Licensed Clinical Psychotherapist (LCP 1452)
they are current. (We reserve the right to request a copy of Licensed Real Estate Broker (BR 00219312)
your license prior to approval of your appointment.) Kansas Insurance License (21006373)


**Please upload a resume or any additional information you Valerie Peckham Resume--Feb.2024.pdf
believe may be helpful in considering your application.



Voluntary Self Identification
Ethnicity Caucasian/Non-Hispanic


Gender Female



Acknowledgements and Verification
Purpose of Information being submitted. I Agree


The information I am submitting is true and correct. I Agree


Your electronic signature



 2 of 3
 Link to signature


Alternative electronic signature


Notification to applicants for City Board/Commissions Please be advised that your application and any documents that you
 attach are public records and, as such, are available to the public, upon
 request, pursuant to the Kansas Open Records Act.

 If you are appointed to the position, your application and resume will be
 included in the governing body meeting agenda which is posted online.




 3 of 3
Valerie Peckham, MA, LCP Topeka KS • 785.393.9809 • valpeck@ymail.com


30 years of diverse experience in business, management, leadership, sales, service, and clinical work.


 CORE SKILLS & COMPETENCIES
 • Self-motivated and success driven. • Highly curious, voracious learner.
 • Skilled at networking and building strategic relationships. • Able to manage time and task effectively.
 • Effective leader who promotes empowerment and growth. • Excellent Communicator.
 • Fosters collaboration and cooperation among team members. • Engaging trainer, manager, and mentor.
 • Steady and diplomatic in difficult negotiations. • Superior customer service and sales skills.
 • Able to tolerate and navigate tense interpersonal situations. • Unafraid to encounter challenges.
 • Enthused by change and highly adaptable. • Stimulated by competition.


 PROFESSIONAL EXPERIENCE
BUSINESS OPERATIONS & SALES
Company Owner Acme Counseling & Consulting Services, Topeka KS 2015-Present
 • Sole proprietor responsible for all operational functions of a small business:
  Drive business growth and manage scalability.
  Develop and implement effective marketing strategies to generate revenue.
  Ensure optimal cashflow and profitability through expense management.
  Navigate Third Party Payer contracts and communication.
 • Provide clinical services to clients.
  Psychological evaluation, diagnosis, and treatment of clinical clients.
 • Clinician consultation and supervision.
  Contracted as consultant to entrepreneurial clinicians building new private practice businesses.
  Provide clinical supervision and consultation for developing clinicians.

Real Estate Broker RE/MAX, Lawrence KS 2003-2009
 • Guided clients in navigating real estate sales, purchases, and investment management.
  Effectively marketed clients’ properties for sale.
  Managed transactions for local and international relocations.
  Negotiated millions of dollars in real estate transactions.
  Maintained compliance with real estate laws and regulations.
 • Independent contractor responsible for generating personal income via commission-based sales.
  Earned $60,000 in commissions within first 9 months of licensing.
 • Founded a local business networking organization still functioning today, 20 years later (dccks.com).

Outside Sales Representative Haik’s, Inc., Springfield MO 2001-2003
 • Independent contractor responsible for generating personal income via commission-based sales.
  Generated distributor sales of fabric, patterns, and books to independent retailers.
  Serviced a large territory including KS, NE, MO, and OK.
  Represented textile companies and products in a professional manner.

Ambassador Program Field Manager Aquaria, Inc., Moorpark CA 1998-2000
 • Field manager of nationwide product demonstrator program for prominent aquarium products manufacturer.
  Recruited, trained, and evaluated product demonstrators in key markets.
  Developed training programs and manuals for demonstrators and retail sales specialists.
 • Generated sales of Aquaria products to accounts in KS, MO, NE, IA, KY, and TN.
  Conducted educational seminars for key retailers and their employees.
  Consistent high achievement in nationwide individual field sales competitions.
BUSINESS OPERATIONS & SALES
Operations Manager Pet World, Inc., Lawrence KS 1994-1998
 • Managed daily operations of a prominent retail business.
  Oversaw purchasing, inventory management, and store merchandising.
 • Led a team of 25 employees.
  Supervised daily functioning of staff and evaluated employee performance.
  Developed and implemented employee training programs.
  Designed and spearheaded the Junior Volunteer Program.
  Conceived, designed, organized, and implemented the Quarterly Coaches Program.
 • Achieved sales targets and delivered exceptional customer service.



CLINICAL EXPERIENCE
Clinician/Company Owner Acme Counseling and Consulting Services 2015-Present
 • Psychological evaluation, diagnosis, and treatment of clinical clients.
  Specializing in anxiety, depression, ADHD, and trauma.
  Proficient in delivery of services via telehealth.

Mental Health Professional Correct Care Solutions 2011, 2015-2019
 • Delivered mental health services for inmates in a multiple correctional settings.
  Conducted counseling and brief therapy, assessed crisis situations, and referred inmates for additional services.

Staff Clinician Family Service & Guidance Center 2011-2015
 • Provided mental health services to children in a community mental healthcare setting.
  Evaluated and diagnosed children, collaborated with families and clinical staff, and delivered evidence-based
 psychotherapy.


TEACHING & TRAINING EXPERIENCE
Lecturer/Adjunct Instructor Washburn University, Topeka KS 2013-Present
 • Teach various psychology courses at the university level.
  Teaching topics include Basic Concepts in Psychology, Psychology Research Methods, Abnormal Psychology,
 Correctional Psychology, Adolescent Psychology, and Theories of Personality
  Implemented seamless pivot to online learning during COVID-19 pandemic ensuring uninterrupted student
 engagement and learning.
 • Provided clinical supervision for graduate students pursuing their Master’s degree in clinical psychology
 • Initiated modernization of medical documentation in the WU Psychological Services Clinic
  Identified the urgent need for use of a modern electronic health record in the WU Psychological Services Clinic.
  Researched, identified, and recommended an appropriate EMR (TheraNest).
  Assisted in the launch and implementation of TheraNest in December 2019.
 • Faculty Reviewer for Washburn University Institutional Review Board

Faculty Instructor Stormont Vail Health, Topeka KS 2018-2019
 • Conducted trainings on mental health topics to medical professionals to satisfy continuing education requirements.

Adjunct Instructor Highland Community College, Perry KS 2012-2013
 • Developed and delivered curricula for courses in General Psychology and Abnormal Psychology.



 EDUCATION & LICENSES
 • 2011, MA Psychology, Washburn University • Licensed Clinical Psychotherapist (LCP 1452)
 • 2008, BA Psychology, Washburn University • Licensed Real Estate Broker (BR 00219312)
 • 1995, BS Education, University of Kansas • Kansas Insurance License (21006373)
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: Mayor Michael A. Padilla DOCUMENT #:
SECOND PARTY/SUBJECT: Human Relations PROJECT #:
 Commission
CATEGORY/SUBCATEGORY 006 Communication / 005 Other
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

BOARD APPOINTMENT recommending the appointment of Jaron Balderes to the Topeka Human
Relations Commission to fill an expired term ending May 21, 2026. (Council District No. 3)

VOTING REQUIREMENTS:
At least five (5) votes of the City Council is required. Mayor does not vote.
POLICY ISSUE:
Ordinance 18382. The purpose of the Topeka Human Relations Commission is to endeavor to eliminate prejudice
among various racial, ethnic and other groups in the city, and to further goodwill among all people of the city.
STAFF RECOMMENDATION:
Councilwoman Ortiz nominates and Mayor Padilla recommends the appointment of Jaron Balderes to the Topeka
Human Relations Commission to fill an expired term ending May 21, 2026. Mr. Balderes is a resident of Topeka
as required for nomination.
BACKGROUND:
This is a City-created board where the City Council nominates and the Mayor appoints. The board shall be
comprised of nine members and serve two-year terms. Members shall be drawn from diverse racial, ethnic,
commercial, industrial and other segments of the community and shall be city residents. Members shall serve
without compensation.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable.

ATTACHMENTS:
Description
J. Balderes - HRC Application & Resume
City of Topeka Boards and Commissions
Application
Submitted on 21 February 2024, 3:48PM

Receipt number 221

Related form version 8



Profile
First Name Jaron


Last Name Balderes


Email Address jaron.balderes@gmail.com


Street Address 1928 SW Buchanan St


Suite or Apt


City Topeka


State Kansas


Zip 66604


Are you a resident of the City of Topeka? Yes


What district do you live in? District 3


Primary Phone 13169931560


Alternate Phone


Employer Environmental Protection Agency


Job Title Budget Analyst


Which Board would you like to apply for? Human Relations Commission


Are you a registered voter? Yes


Are you currently a full or part-time employee of the City of No
Topeka?


Which department do you work for?



 1 of 3
Are you or any immediate family member related to any city No
governmental official or employee?


Who are you related to and how are you related?


Are you or have you been a party to any civil litigation No
involving the City of Topeka?


Please explain the litigation and your role in it:


Are you delinquent in payment of any taxes, fees, fines, or No
special assessments owed to the State of Kansas, Shawnee
County or the City of Topeka?


Please explain your delinquent payment situation.


Please state why you are interested in serving on this board or I am interested in serving on the Human Relations Commission because
commission: I am passionate about local action that bridges gaps between
 government and residents. I am a member of the CAC for Chesney Park,
 a Board member for Topeka Pride and I am also co-chair for Topeka
 Pride's event committee. I work tirelessly to create meaningful cultural
 and local coalitions to build up our city and neighbors to the benefit of all



Interests & Experiences
Please describe your education, experience, and expertise I hold a master's degree in Public Administration from KU and a
including any honors, awards, civic, cultural, charitable or bachelor's degree in political science from Washburn University.
professional organization memberships that relate to the
position you are seeking. As noted, I am a member of the Citizens Advisory Council and am a
 Topeka Pride board member.


List any professional licenses you hold in Kansas and advise if N/A
they are current. (We reserve the right to request a copy of
your license prior to approval of your appointment.)


**Please upload a resume or any additional information you Jaron Balderes Resume (1).pdf
believe may be helpful in considering your application.



Voluntary Self Identification
Ethnicity Hispanic


Gender Male



Acknowledgements and Verification
Purpose of Information being submitted. I Agree


The information I am submitting is true and correct. I Agree


Your electronic signature




 2 of 3
 Link to signature


Alternative electronic signature


Notification to applicants for City Board/Commissions Please be advised that your application and any documents that you
 attach are public records and, as such, are available to the public, upon
 request, pursuant to the Kansas Open Records Act.

 If you are appointed to the position, your application and resume will be
 included in the governing body meeting agenda which is posted online.




 3 of 3
Jaron A. Balderes, M.P.A. (316) 993-1560
 jaron.balderes@gmail.com


Summary Statement
Dedicated finance professional with extensive technical and leadership experience in budget formulation,
execution, control, financial systems, and policy.

Professional Experience
Environmental Protection Agency (40-50 hrs/wk)
July 2020-Present—Budget Analyst, CFO’s Office, Formulation and Control Team
  Implements and develops the Agency’s central budgetary controls for a $9bn+ budget
  Services a portfolio of four National Offices and provides budgetary oversight, support, and direction
  Provides guidance to Office of Budget management for budget forecasting and data analysis
  Leads nationwide budget exercises across all ten Regions and twelve National Programs
  Manages and maintains the Agency’s reporting tool used to provide technical reports to Congress
  Responsible for leading agencywide trainings for the budget community with 1000+ attendees
  Works extensively with federal contractors to run the budgetary system for the agency
City of Kansas City, MO (40-65+ hrs/wk)
September 2018-July 2020—Budget Analyst, Office of Management and Budget
  Formulated and executed the City’s $1.7bn adopted budget
  Led a team of seven professionals during the publication of the City’s FY 2020-21 Budget
  Loaded the City’s FY 2020-21 adopted budget into the City’s accounting system, PeopleSoft
  Served as the City’s primary budgetary system administrator
  Assisted developing the City’s 2020-21 Capital Improvement Plan
  Developed and managed the City’s fixed costs and internal service funds; allocated & forecasted $155m+
  Served as an ex-officio board member (finance officer) to track expenditures and budget during a merge
 between the City’s and KCPD’s IT services groups
  Developed and restructured the City’s public-facing data, Open Budget and Balancing Act
  Responsible for writing and presenting ordinances and financial data to City Council
City of Wichita, KS (40-60 hrs/wk)
November 2017-May 2018—Budget Analyst, Office of Budget and Research
  Assisted formulating the City’s $630m proposed budget
  Tracked and reported the City’s key performance indicators
City of Topeka, KS (40-50 hrs/wk)
June 2016-November 2017—Management Analyst, Public Works Administrator’s Office
  Formulated the department’s $230m+ FY 2017 adopted budget
  Led and coordinated the FY 2018 Capital Improvement Plan Budget for the Public Works Dept.
  Led re-accreditation to implement best practices through the American Public Works Association
  Developed key performance indicators for the department
  Participated in the rollout of the City’s capital improvement project tracker tool
State of Kansas, Kansas Department of Health and Environment, Topeka, KS (40hrs/wk)
August 2015-May 2016—Claims Adjuster, State Self Insurance Fund (Worker’s Compensation)
  Managed HIPAA regulated information for 50+ claimants simultaneously and adjudicated claims
  Investigated claims and payments disbursed while ensuring informational accuracy and verity of claims
City of Topeka, KS (20 hrs/wk)
January 2015-May 2015—Intern, City Manager’s Office
  Assisted developing the FY 2015 CIP with the CFO and Budget Manager
  Developed the City’s Strategic Plan along with HR and Finance staff
  Developed the City’s fixed costs for FY 2015, a $40m+ exercise
Topeka Center for Peace and Justice, Topeka, KS (15 hrs/wk)
September 2014- December 2014—Intern, Executive Officer’s Office
  Researched grant opportunities to improve financial stability of the organization
Kansas Legislature, Topeka, KS (15 hrs/wk)
January 2014-May 2014—Intern, Senate Minority Leader Anthony Hensley
  Performed committee monitoring and aided in legislative research and development
United States Army, OIF Veteran (40+ hrs/wk)
August 2006-December 2009—Corporal, 13 Foxtrot
  Supervised, trained, and led six soldiers during combat and in garrison
  Developed complex coordinated fire plans (artillery fire) for leadership
  Served on First Sergeant’s crew while deployed to Iraq; provided input for troop movement
Jaron A. Balderes, M.P.A. (316) 993-1560
 jaron.balderes@gmail.com


 Additional Information
Education
  Washburn University, Topeka, KS
 Political Science—Cum Laude, B.A.
 Peace, Justice, and Conflict Resolution Studies (Minor)
  University of Kansas, Lawrence, KS
 Public Administration—M.P.A.

Professional and Local Organization Membership
  Government Finance Officers Association, 2017-2021
  Association of Government Accountants, 2020-2021
  Engaging Local Government Leaders, 2018-2020
  American Public Works Association, 2017-2018
  International City Managers Association, 2016-2018

Other Accolades, Awards, and Recognition
  Received “Distinguished” (highest possible) employee review rating for FY 2021 and 2022, EPA
  GFOA Distinguished Budget Presentation Award—FY 2020-21 Adopted Budget for Kansas
 City, MO
  Employee of the Quarter—Kansas City, MO Finance Department, FY 2019-2020
  Nominee—Leadership Greater Topeka Academy, FY 2017, City of Topeka
  Selected for KUCIMAT—The #1 ranked local government management Master’s program, US
 News & World Report

Public Action and Other Activities
  Topeka Pride, Committee Member (Current)
  Using the Past as a Tool, CivicPride, Feb. 7th, 2019
  KC PROUD, Secretary, 2018-2020
  Kansas Equality Coalition, Voting member, 2010-2012
  Organized a demonstration against the Kansas Marriage Amendment, 5th anniversary; Kansas
 Equality Coalition, Wichita, KS, 2010

References
  Christina Ertel, Budget Analyst, NASA
 Contact: Personal (352) 250-6369
  Amber Shultz, Secretary of Labor, State of Kansas (Current)
 Contact: Personal (785) 218-1008
  Bruce Beatty, Senior Budget Analyst, Kansas City, MO (15+ years of service, retired)
 Contact: Personal (816) 896-0085
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: Mayor Michael A. Padilla DOCUMENT #:
SECOND PARTY/SUBJECT: Thomas Underwood PROJECT #:
 NOTO Business
 Improvement District
 Advisory Board
CATEGORY/SUBCATEGORY 006 Communication / 005 Other
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

BOARD APPOINTMENT recommending the appointment of Thomas Underwood to the NOTO
Business Improvement District Advisory Board to fill a term ending May 2, 2026. (Council
District No. 2)

VOTING REQUIREMENTS:
At least five (5) votes of the City Council is required. Mayor does not vote.
POLICY ISSUE:
The purpose of the NOTO Business Improvement District Advisory board (BID) is to monitor and oversee
services provided pursuant to the business improvement district act. The board shall conduct its business in
accordance with City Code.
STAFF RECOMMENDATION:
Mayor Padilla nominates and recommends the appointment of Thomas Underwood to the NOTO Business
Improvement District Advisory Board (BID) to fill a term ending on May 2, 2026.
BACKGROUND:
This is a statutory board wherein the Mayor nominates and the Council has final approval. The NOTO Business
Improvement District Advisory Board shall consist of five members representing businesses located in the district.
Two members shall serve a one year term and three members shall serve a two year term and there are no term
limits.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable.

ATTACHMENTS:
Description
T. Underwood - Reappt Application
City of Topeka Boards and Commissions
Application
Submitted on 4 March 2024, 2:22PM

Receipt number 224

Related form version 8



Profile
First Name Thomas


Last Name Underwood


Email Address thomas.underwood@notoartsdistrict.org


Street Address 935 N Kansas


Suite or Apt


City Topeka


State Kansas


Zip 66608


Are you a resident of the City of Topeka? No


What district do you live in? District 2


Primary Phone 7854088996


Alternate Phone 7853833816


Employer NOTO Arts and Entertainment District


Job Title Executive Director


Which Board would you like to apply for? NOTO Business Improvement District Advisory Board


Are you a registered voter? Yes


Are you currently a full or part-time employee of the City of No
Topeka?


Which department do you work for?



 1 of 3
Are you or any immediate family member related to any city No
governmental official or employee?


Who are you related to and how are you related?


Are you or have you been a party to any civil litigation No
involving the City of Topeka?


Please explain the litigation and your role in it:


Are you delinquent in payment of any taxes, fees, fines, or No
special assessments owed to the State of Kansas, Shawnee
County or the City of Topeka?


Please explain your delinquent payment situation.


Please state why you are interested in serving on this board or Continued development of the NOTO district.
commission:



Interests & Experiences
Please describe your education, experience, and expertise Executive Director of NOTO district.
including any honors, awards, civic, cultural, charitable or Significant experience in community, organizational, and individual
professional organization memberships that relate to the development.
position you are seeking. PhD in Education
 Masters in Public Administration


List any professional licenses you hold in Kansas and advise if NA
they are current. (We reserve the right to request a copy of
your license prior to approval of your appointment.)


**Please upload a resume or any additional information you Underwood Resume_2023.pdf
believe may be helpful in considering your application.



Voluntary Self Identification
Ethnicity


Gender



Acknowledgements and Verification
Purpose of Information being submitted. I Agree


The information I am submitting is true and correct. I Agree


Your electronic signature




 Uploaded signature image: Tom signature (2).jpg




 2 of 3
Alternative electronic signature


Notification to applicants for City Board/Commissions Please be advised that your application and any documents that you
 attach are public records and, as such, are available to the public, upon
 request, pursuant to the Kansas Open Records Act.

 If you are appointed to the position, your application and resume will be
 included in the governing body meeting agenda which is posted online.




 3 of 3
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: Kurt Young, Topeka DOCUMENT #:
 Lodging Association
 Executive Director;
 Dene Mosier, President
 and CEO Kansas
 Children's Discovery
 Center; and Braxton
 Copley, Public Works
 Director
SECOND PARTY/SUBJECT: Topeka Tourism PROJECT #:
 Business Improvement
 District, Kansas
 Children's Discovery
 Center and National
 Public Works Week
CATEGORY/SUBCATEGORY 006 Communication / 005 Other
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

 Topeka Tourism Business Improvement District Annual Report
 Kansas Children's Discovery Center
 National Public Works Week Video

VOTING REQUIREMENTS:
POLICY ISSUE:
STAFF RECOMMENDATION:
BACKGROUND:
BUDGETARY IMPACT:
SOURCE OF FUNDING:

ATTACHMENTS:
Description
Topeka Tourism Business Improvement District (BID) 2025 Report
Kansas Children's Discovery Center Presentation
 Topeka Tourism Business Improvement District

 Advisory Board Annual Report

 Budget and Services 2025

 May 15, 2024


Purpose:

The Tourism Business Improvement District (TBID) was created to provide supplemental
funding to the Topeka Lodging Association to design and administer a Downtown Topeka Plaza.
The Topeka City Council voted to adopt the TBID ordinance on March 14, 2017 and the TBID
commenced on January 1, 2018. In accordance with the Kansas Business Improvement District
statute, the TBID Advisory Board must present the following year’s scope of services and
budget before May 15 to the governing body. This document outlines those services as well as
the budget for 2025.

Budget:

Following is the annual program of services and proposed budget for calendar year 2025. As
you can readily see from this budget, the primary scope of service covered by the fee is the
continued operational support of the Evergy Plaza. The distribution proposed in this budget is
consistent with previous year’s budget’s.

_____________________________________________________________________________

Downtown Topeka Foundation- Operational support for Evergy Plaza 81.95% $327,800

City Administration 2.00% $8,000

Topeka Lodging Association Administration 8.85% $35,400

Topeka Lodging Association Contingency* 5.95% $23,800

Kansas Kids Wrestling 1.25% $5,000

TOTAL 100.00% $400,000

*Any balance of the revenues remaining after the above expenses will be held in the contingency fund.

Fee Methodology:


May 15, 2025 TBID Budget and Services Report
Payment of the above expenditures will be achieved through the current TBID process as a business
improvement service fee of $1.00 on each qualifying room sold in all of the qualifying lodging properties
within the TBID district.



Advisory Committee Members:

A Kurt Young: Executive Director, Topeka Lodging Association

John Gaches: Courtyard Marriott

Dean Patel: Meadow Acres Hotel

Linda Morgan: Ramada Downtown

Rob Bergquist: Cyrus Hotel

Kelsey Savage: Cyrus Hotel

Tim Laurent: Shawnee County Parks and Recreation




May 15, 2025 TBID Budget and Services Report
About Us

● More than 1 million visitors
  since 2011.
● More than 1 in 3
  admissions are free or
  reduced, nearly 50,000
  admissions in 2023 alone.
Our Reach

● More than 120,000 annual
  visitors.
● 1 in 4 visitors lives outside
  Shawnee County.
● Hosted visitors from all 50
  states and 23 countries.
Access Discovery

● Keeping the museum
  affordable for all families
● Preparing children for a
  lifetime of learning
● Meeting special needs
● Working outside our walls
Play Free Prison Program

 Started with Topeka
Correctional Facility (TCF) in
 2018
A family visitation program
 focused on
 JOY!
  has now served over 1,500
 participants
Play Free: In Her Words
Play Free: The Day

● Custodial caregivers bring
  children from as far away
  as 8 hours
● Moms and children share
  meals, snacks and play.
● Child-led play
● Photos of each family.
Play Free: In Her Words
  Play Free: Statewide

● FY 2025 includes expansion to 4
  men’s facilities across Kansas.
● KJCC: Young parent program and
  visiting room
● 36 sessions across the state.
● Visiting room renovations
Play Free: Learn More




 kansasdiscovery.org/playfree
Why Expand?

● Regularly at capacity.
  Expansion gives us the ability
  to serve more families.
● Families need quality child
  care.
● Larger nationally traveling
  exhibits
Expansion
● 30,000 sq feet
● 3 learning lab classrooms and a
  test kitchen
● High quality, STEAM-infused camps
  and programs.
● Access and safety

  additions:nursing room, sensory-
  friendly space, field trip entrance,
  workshop, and storm shelter.
Picture the Dream

● Commemoration of the
  70th anniversary of Brown v.
  Board.
● More than 70 works from 55
  different children’s books
  Art interactives
● Open through August 11,
  2024
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: Councilmember Sylvia DOCUMENT #:
 Ortiz
SECOND PARTY/SUBJECT: Whitney Penny PROJECT #:
CATEGORY/SUBCATEGORY 020 Resolutions / 005 Miscellaneous
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

RESOLUTION introduced by Councilmember Sylvia Ortiz, granting Midwest Demo Kings an exception
to the provisions of City of Topeka Code Section 9.45.150, et seq., concerning noise prohibitions.
(Council District No. 3)

(Approval would allow for live bands and amplified music and sound during the hours of 2:00 p.m. and 8:00
p.m. on July 27, 2024, at 210 SE 29th Street.)

VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
City of Topeka Code Section 9.45.170, et seq., authorizes the City Council to grant noise exceptions. Approval
grants a noise exception to Midwest Demo Kings for a Car/Audio event on July 27, 2024.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the resolution as part of the consent agenda.
BACKGROUND:
Midwest Demo Kings has requested the noise exception due to amplified music and sound at the event.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable.
ATTACHMENTS:
Description
Resolution -Noise
 1 RESOLUTION NO. ________
 2
 3 A RESOLUTION introduced by Councilmember Sylvia Ortiz, granting Midwest
 4 Demo Kings an exception to the provisions of City of Topeka
 5 Code Section 9.45.150, et seq. concerning noise prohibitions.
 6
 7 WHEREAS, City of Topeka Code Section 9.45.150, et seq. makes it

 8 unlawful for any person to make, continue or cause to be made or continued any

 9 loud, unnecessary or unusual noise or any noise which either annoys, disturbs,

10 injures or endangers the comfort, repose, health or safety or others within the

11 limits of the city; and

12 WHEREAS, City of Topeka Code Section 9.45.170, et seq. authorizes the

13 City Council to grant exceptions to the prohibitions of this code section upon

14 request and a showing that the proposed activity does not offend the spirit of the

15 findings of City of Topeka Code Section 9.45.150, et seq.; and

16 WHEREAS, Midwest Demo Kings has requested that they be granted an

17 exception to the provisions of City of Topeka Code Section 9.45.150, et seq. for

18 the purposes, dates and times described herein, and

19 WHEREAS, upon review of the application of Midwest Demo Kings, the

20 Governing Body of the City of Topeka does hereby find that the requested

21 activity does not offend the spirit of the findings of City of Topeka Code Section

22 9.45.150, et seq.

23 NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the

24 City of Topeka that Midwest Demo Kings is hereby granted an exception from the

25 provisions of City of Topeka Code Section 9.45.150, et seq. for amplified music

26 and sound at their Car/Audio event located at 210 SE 29th Street during the
27 hours of 2:00 p.m. and 8:00 p.m. on July 27, 2024. The event will be held at

28 Hillcrest Community Center.

29 ADOPTED and APPROVED by the Governing Body_______________.
30

31 CITY OF TOPEKA, KANSAS
32
33
34 _______________________
35 Michael A. Padilla, Mayor
36 ATTEST:
37
38
39 _______________________________
40 Brenda Younger, City Clerk
41
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: Braxton Copley, DOCUMENT #:
 Director of Public
 Works
SECOND PARTY/SUBJECT: Bartlett and West, Inc. PROJECT #: T-701028.00
CATEGORY/SUBCATEGORY 007 Contracts and Amendments / 005 Professional Services
CIP PROJECT: Yes
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

APPROVAL of a Public Works Engineering Contract between the City of Topeka and Bartlett and West,
Inc., in an amount not to exceed $3,113,844.00 for engineering services.

(Approval will authorize the City Manager to sign and execute the contract for design and preparation of project
plans and construction documents for the Street Improvement Project T-701028.00 SW Huntoon Street from
SW Gage Blvd. to SW Harrison St.)

VOTING REQUIREMENTS:
At least six (6) votes of the Governing Body is required.
POLICY ISSUE:
Whether to approve the contract for professional services. Pursuant to TMC 3.30.010, all contracts for
professional services exceeding $50,000 must be approved by the Governing Body.
STAFF RECOMMENDATION:
Staff recommends that the Governing Body approves the contract as part of the consent agenda.
BACKGROUND:
On January 17, 2024, the City issued a request for proposals bid event 2922 for professional engineering
services for providing engineering design and conceptual plan development for pavement and other public
infrastructure improvements along the project corridor; including the development of construction documents for
the complete reconstruction of the SW Huntoon St. roadway, from SW Gage Blvd. to SW Harrison St.
Proposals were received on February 13, 2024, and evaluated. After evaluations staff recommend entering into
an agreement for services as specified with the most qualified firm for this particular project with Bartlett and
West, Inc.
BUDGETARY IMPACT:
$3,113,844.00
SOURCE OF FUNDING:
2023 CIP, Res # 9318, Fix our streets sales tax

ATTACHMENTS:
Description
Bartlett and West, Inc. Contract
Insurance attachment
RFP Event 2922 Preveiw
RFP Event 2922 Professional Engineering Services SW Huntoon St. T-701028.00.pdf
2023 CIP Pg 57
DocuSign Envelope ID: B6E13E8C-0992-4AE0-AAC2-7C7652375B31


 Contract No.
 Project No. 701028.00



 CITY OF TOPEKA
 PUBLIC WORKS DEPARTMENT
 ENGINEERING DIVISION


 STANDARD AGREEMENT
 FOR
 ENGINEERING SERVICES


 THIS AGREEMENT, is between the City of Topeka, Kansas (Owner) and Bartlett & West, Inc. (Engineer);



 WITNESSETH:

 WHEREAS, the Owner wishes to employ the Engineer to perform professional engineering services on City of

 Topeka Project No. 701028.00 SW Huntoon St. – SW Gage Blvd. to SW Harrison St. roadway project. These

 services include providing engineering design and construction documents for the reconstruction of the existing

 roadway (the Project); and,


 WHEREAS, the Owner requires certain engineering services in connection with the Project (the Services);

 and,


 WHEREAS, the Engineer is prepared to provide the Services;


 NOW THEREFORE, in consideration of the promises contained in this Agreement, the Owner and Engineer.

 agree to the following:


 ARTICLE 1 - EFFECTIVE DATE

 The effective date of this Agreement shall be


 ARTICLE 2 - GOVERNING LAW

 This Agreement shall be governed by the laws of the State of Kansas and the codes of the City of Topeka




 1
 01/17/2024
DocuSign Envelope ID: B6E13E8C-0992-4AE0-AAC2-7C7652375B31


 Contract No.
 Project No. 701028.00


 ARTICLE 3 - SERVICES TO BE PERFORMED BY ENGINEER

 Engineer shall perform the Services described in Attachment A, Scope of Services, in accordance with applicable

 sections of the City of Topeka Design Criteria and Drafting Standards of latest revision.


 ARTICLE 4 - COMPENSATION

 Owner shall pay Engineer in accordance with the Attachment B, Compensation.


 ARTICLE 5 – OWNER’S RESPONSIBILITIES

 Owner shall be responsible for all matters described in Attachment C, Owner's Responsibilities.


 ARTICLE 6 - SUPPLEMENTAL AGREEMENTS

 The provisions set forth in Attachment D, Supplemental Agreements shall be incorporated into this Agreement.


 ARTICLE 7 - PROJECT SCHEDULE

 The provisions set forth in the Attachment E, Project Schedule shall be incorporated into this Agreement.


 ARTICLE 8 - STANDARD OF CARE

 Engineer shall exercise the same degree of care, skill, and diligence in the performance of Services as is ordinarily

 possessed and exercised by a professional engineer under similar circumstances.


 ARTICLE 9 - INDEMNIFICATION AND INSURANCE

 Engineer hereby agrees to fully indemnify and hold harmless Owner and any of its departments, divisions, agencies,

 officers, employees and elected officials from all loss, damage, cost, or expenses specifically including attorneys’

 fees and other expenses of litigation incurred by or on behalf of the Owner and any of its officers, employees or

 elected officials arising out of Engineer's negligent performance of Services under this Agreement. Engineer

 specifically agrees that this duty to indemnify and hold harmless will apply to the following:

 a. Claims, suits, or action of every kind and description when such suits or actions arise from the

 alleged negligent acts, errors, or omissions of the Engineer, its employees, agents, or

 subcontractors.




 2
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DocuSign Envelope ID: B6E13E8C-0992-4AE0-AAC2-7C7652375B31


 Contract No.
 Project No. 701028.00


 b. Injury or damages received or sustained by any party because of the negligent acts, errors, or

 omissions of the Engineer, its employees, agents, or subcontractors.

 Engineer shall purchase and maintain during the life of this Agreement, insurance coverage which will

 satisfactorily insure him against claims and liabilities which arise because of the execution of this Agreement.

 The insurance coverages are as follows:

 (1) Commercial General Liability Insurance, with a limit of $1,000,000 for each occurrence and $2,000,000 in

 the general aggregate.

 (2) Automobile Liability Insurance, with a limit of $1,000,000 for each accident, combined single limit for

 bodily injury and property damage.

 (3) Worker's Compensation Insurance and Employer's Liability Insurance, in accordance with statutory

 requirements, with a limit of $500,000 for each accident.

 (4) Professional Liability Insurance, with a limit of $1,000,000 for each claim and aggregate.


 Prior to issuance of the Notice to Proceed by Owner, Engineer shall have on file with Owner certificates of insurance


 acceptable to Owner. Said certificates of insurance shall be filed with Owner in January of each year or may be


 submitted with each agreement.


 Engineer shall also maintain valuable papers insurance to assure the restoration of any plans, drawings, field notes


 or other similar data relating to the work covered by this agreement, in the event of their loss or destruction, until


 such time as the work has been delivered to the Owner.


 Upon completion of all Services, obligations, and duties provided for in this Agreement, or if this Agreement is


 terminated for any reason, the terms and conditions of this Article shall survive.




 3
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DocuSign Envelope ID: B6E13E8C-0992-4AE0-AAC2-7C7652375B31


 Contract No.
 Project No. 701028.00


 ARTICLE 10 - LIMITATIONS OF RESPONSIBILITY

 Engineer shall not be responsible for: (1) construction means, methods, techniques, sequences, procedures, or safety

 precautions and programs in connection with the Project, (2) the failure of any contractor, subcontractor, vendor, or

 other Project participant, not under contract to Engineer, to fulfill contractual responsibilities to the Owner or to

 comply with federal, state or local laws, regulations, and codes; or (3) procuring permits, certificates, and licenses

 required for any construction unless such responsibilities are specifically assigned to Engineer in Attachment A,

 Scope of Services.


 ARTICLE 11 - OPINIONS OF COST AND SCHEDULE

 Since Engineer has no control over the cost of labor, materials, or equipment furnished by others, or over the

 resources provided by others to meet Project construction schedules, Engineer's opinion of probable construction

 costs and of construction schedules shall be made on the basis of experience and qualifications as a professional

 engineer. Engineer does not guarantee that proposals, bids, or actual Project construction costs will not vary from

 Engineer's cost estimates or that actual construction schedules will not vary from Engineer's projected schedules.


 ARTICLE 12 - REUSE OF DOCUMENTS

 All documents, including, but not limited to, drawings, specifications, and computer software prepared by Engineer

 pursuant to the Agreement are instruments of service in respect to the Project. They are not intended or represented

 to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any reuse without

 prior written verification or adaptation by Engineer for the specific purpose intended will be at Owner's sole risk and

 without liability or legal exposure to Engineer. Any verification or adaptation requested by Owner shall entitle

 Engineer to compensation at rates to be agreed upon by Owner and Engineer.




 4
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DocuSign Envelope ID: B6E13E8C-0992-4AE0-AAC2-7C7652375B31


 Contract No.
 Project No. 701028.00


 ARTICLE 13 - OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY

 Except as otherwise provided herein, engineering documents, drawings, and specifications prepared by Engineer as

 part of the Services shall become the sole property of Owner, however, that both Owner and Engineer shall have the

 unrestricted right to their use. Engineer shall retain its rights in its standard drawing details, specifications, data

 bases, computer software, and other proprietary property protected under the copyright laws of the United States.

 Rights to intellectual property developed, utilized, or modified in the performance of services shall remain the

 property of Engineer. Owner shall have the unlimited right to the use of intellectual property developed, utilized,

 or modified in the performance of the Services at no additional cost to the Owner.


 ARTICLE 14 - TERMINATION

 This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other

 party to perform in accordance with the terms of this Agreement. The nonperforming party shall have fifteen

 calendar days from the date of the termination notice to cure or to submit a plan for cure acceptable to the other

 party. Owner may terminate or suspend performance of this Agreement for Owner's convenience upon written

 notice to Engineer. Engineer shall terminate or suspend performance of the Services on a schedule acceptable to

 Owner. If termination or suspension is for Owner's convenience, Owner shall pay Engineer for all Services

 performed prior to the date of the termination notice. Upon restart, an adjustment acceptable to Owner and Engineer

 shall be made to Engineer's compensation.


 ARTICLE 15 - DELAY IN PERFORMANCE

 Neither Owner nor Engineer shall be considered in default of the Agreement for delays in performance caused by

 circumstances beyond the reasonable control of the nonconforming party. For purposes of this Agreement, such

 circumstances include abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, or other civil

 disturbances; sabotage, judicial restraint, and inability to procure permits, licenses, or authorizations from any local,

 state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either

 Owner or Engineer under this Agreement.




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 Should such circumstances occur, the nonconforming party shall, within a reasonable time of being prevented from

 performing, give written notice to the other party describing the circumstances preventing continued performance

 and the efforts being made to resume performance of the Agreement.

 For delays in performance by Engineer, as set forth in Attachment E, Project Schedule, which are caused by

 circumstances which are within its control, such delays shall be documented on the Engineer's Project Performance

 Evaluation form. Said form shall be completed at the conclusion of Project and acknowledged by both Owner and

 Engineer. Completed form shall be retained by Owner for a period of five years and reviewed prior to consultant

 selection for City projects.

 In the event Engineer is delayed in the performance of Services because of delays caused by Owner, Engineer shall

 have no claim against Owner for damages or contract adjustment other than an extension of time.


 ARTICLE 16 - COMMUNICATIONS

 Any communication required by this Agreement shall be made in writing to the address specified below:



 Engineer: Jeff Lolley, PE
 Bartlett & West, Inc. 1200
 SW Executive Drive
 Topeka, KS 66615
 785-272-2252

 Owner: City Clerk
 215 SE 7th St.
 Topeka, KS 66603
 (785) 368-3940

 With a Copy to: City of Topeka Engineering Division
 620 SE Madison, 2nd Floor
 Topeka, KS 66607
 (785) 368-3842



 Nothing contained in the Article shall be construed to restrict the transmission of routine communications

 between representatives of Engineer and Owner.




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 ARTICLE 17 - WAIVER

 A waiver by either Owner or Engineer of any breach of this Agreement shall be in writing. Such a waiver shall not

 affect the waiving party's rights with respect to any other or further breach.


 ARTICLE 18 - SEVERABILITY

 The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event

 rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any

 other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and

 the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular

 portion or provision held to be void. The parties further agree to amend this Agreement to replace any stricken

 provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions

 of this Article shall not prevent this entire Agreement from being void should a provision which is of the essence of

 this Agreement be determined void.


 ARTICLE 19 - INTEGRATION

 This Agreement represents the entire and integrated agreement between Owner and Engineer. All prior and

 contemporaneous communications, representations, and agreements by Engineer, whether oral or written, relating

 to the subject matter of this Agreement, as set forth in Attachment D, Supplemental Agreements are hereby

 incorporated into and shall become a part of this Agreement


 ARTICLE 20 - SUCCESSORS AND ASSIGNS

 Owner and Engineer each binds itself and its directors, officers, partners, successors, executors, administrators,

 assigns, and legal representatives to the other party of this Agreement and to the directors, officers, partners,

 successors, executors, administrators, assigns, and legal representatives of such other party in respect to all

 provisions of this Agreement.




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 ARTICLE 21 - ASSIGNMENT

 Neither Owner nor Engineer shall assign any rights or duties under this Agreement without the prior written consent

 of the other party. Unless otherwise stated in the written consent to an assignment, no assignment will release or

 discharge the assignor from any obligation under this Agreement. Nothing contained in this Article shall prevent

 Engineer from employing independent consultants, associates, and subcontractors to assist in the performance of the

 Services; however, other agreements to the contrary notwithstanding, in the event Engineer employs independent

 consultants, associates, and subcontractors to assist in performance of the Services, Engineer shall be solely

 responsible for the negligent performance of the independent consultants, associates, and subcontractors so

 employed.


 ARTICLE 22 - THIRD PARTY RIGHTS

 Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than Owner and Engineer.

 ARTICLE 23 – RELATIONSHIP OF PARTIES

 Nothing contained herein shall be construed to hold or to make the Owner a partner, joint venturer, or associate of

 Engineer, nor shall either party be deemed the agent of the other, it being expressly understood and agreed that the

 relationship between the parties hereto is and shall at all times remain contractual as provided by the terms and

 conditions of this Agreement.




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 IN WITNESS WHEREOF, Owner and Engineer have executed this Agreement.




 CITY OF TOPEKA Bartlett & West, Inc.
 Owner Engineer



 By: Richard U. Nienstedt By: Todd Kempker


 Interim City Manager Sr. Vice President
 Title Title


 4/18/2024
 Date: Date:


 Attest: Attest:
 City Clerk, Brenda Younger Jeff Lolley, Sr. Project Manager




 APPROVED AS TO FORM AND LEGALITY


 DATE______________ BY___________________

 5/1/2024




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 ATTACHMENT A
 TO
 AGREEMENT FOR ENGINEERING SERVICES


 Owner: City of Topeka, Kansas
 Engineer: Bartlett & West, Inc.
 Project Number & Name: 701028.00 SW Huntoon Street – SW Gage Blvd. to SW Harrison St.

 SCOPE OF SERVICES


 BASIC SERVICES

 The Engineer agrees to provide services defined below for the project. The project shall be designed in
 accordance to City of Topeka standards and specifications. The project is specifically defined as the
 performance of the following:

 • Scope Development

 • Public Information
 o Four (4) Public Information Meetings
 - Planning, predesign, design, preconstruction
 o 6+ Meetings with local NIA groups, school districts, and affected businesses

 • Traffic Study
 o Traffic Counts
 o 1 driving lane vs. 2 driving lanes
 o Stop conditions
 o Crash report and exhibits

 • Geotechnical Report
 o 12 to 15 roadway bores, 10' deep
 o Pavement recommendations for asphalt and concrete
 o Pavement base recommendations for aggregate, lime, and concrete
 o Street maintenance recommendations (if applicable)

 • Survey
 o Topographic information
 o Right-of-way
 o Easements

 • Utilities
 o COT utility coordination meetings
 o Third party utility coordination meetings
 o Utility potholes (pre-relocation)
 o Utility potholes (post-relocation)
 o Utility conflict review

 • Monthly Project Design Meetings




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 • Concept Plans (30% Complete)
 o Title sheet
 o Typical sections
 o Preliminary storm sewer design
 o Preliminary complete streets elements
 o Plan/profile sheets
 o Preliminary construction sequencing
 o Preliminary traffic control for construction
 o Preliminary marking/signing
 o Property line/owner info
 o Cross sections (every 25')
 o Preliminary construction cost estimate
 o QA/QC

 • Field Check Plans (60% Complete)
 o Address City of Topeka Comments
 o Storm sewer design
 o Complete streets elements
 o Plan/profile sheets
 o Driveway profiles
 o Curb return profiles
 o Traffic control for construction
 o Construction sequencing
 o Marking/signing
 o Cross sections (every 25')
 o Traffic signals
 o Street lighting
 o Landscaping
 o Construction cost estimate
 o QA/QC

 • Office Check Plans (90% Complete)
 o Address City of Topeka Comments
 o Storm sewer design
 o Complete streets elements
 o Plan/profile sheets
 o Driveway profiles
 o Curb return profiles
 o Traffic control for construction
 o Construction sequencing
 o Marking/signing
 o Cross sections (every 25')
 o Traffic signals
 o Street lighting
 o Landscaping
 o Project manual
 o Construction cost estimate
 o QA/QC

 • Final Plans (100% Complete)
 o Address City of Topeka Comments
 o Project manual
 o Final construction cost estimate


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 o QA/QC

 • Advertising & Bidding
 o Answer contractor questions during bidding
 o Compile bid tab and award letter for project

 • Construction
 o These construction services will not cover an additional full-time observer for waterline
 construction. It is assumed that the City of Topeka will provide the construction observation for
 all waterline construction, if needed.
 o Perform construction administration and construction observation services necessary and
 incidental to the accomplishment of the projects as follows:
 o Furnish services, labor, materials, equipment, supplies and incidentals, other than those hereinafter
 designated to be furnished by the City, necessary to conduct and complete the services.
 o Designate a project manager and full-time field representative, who shall have experience and
 certifications (as determined by the City) to observe all work done and materials furnished. All
 activities of the full-time field representative will be coordinated with the City Engineer or City’s
 representative. Such services may extend to all and any part of the work and to the preparation of
 materials to be used. The full-time field representative is not authorized to issue instructions
 contrary to the plans and specifications, or to act as foreman for the project contractor, however,
 shall have the authority to reject work or materials until any questions at issue can be referred to
 and be decided by City Engineer.
 o Construction project manager responsibilities include, but are not limited to, attending
 construction meetings, coordinating the inspectors’ schedules, negotiating disputes with the
 Contractor, and providing a contact point for construction-related activities if the full-time field
 representative is busy in the field.
 o Conduct any conferences deemed necessary by the City under the terms of this agreement.
 o Become familiar with the standard practices of the City, contract documents (specifications,
 construction agreement, special provisions and plans), and the contractor’s proposed schedule of
 operations prior to beginning field services to be performed under this agreement.
 o Perform the services in accordance with accepted safety practices, however, these services will
 not extend to safety practices of the construction contractor. Furnish all equipment required to
 accomplish the services, and to check or test it prior to use on the project.
 o Observe all phases of construction and, to the best of our Engineer’s abilities, determine the
 contractor’s compliance with the contract documents and deem unacceptable such work and
 material which do not comply with the specifications and plans.
 o Take field samples and/or test materials to be incorporated into the work, and not accept those not
 meeting the provisions of the contract documents. Make certain that required test report records
 or certificates of compliance for materials tested off the project site have been received prior to
 their incorporation into the work.
 o Keep daily documentation and quantity summaries as required by the City.
 o Verify subgrade compaction and compaction reports from waterline installation are within the
 City specifications.
 o Verify and record in inspection reports that traffic control (morning and end of day) is properly
 placed and notify the contractor of items that are not correct. This includes all activities of
 contractor and subs and any adjacent construction that may conflict with Project TTC.
 o Verify and record in inspection reports that erosion control measures are installed per the approved
 plan and will notify the city and the contractor if additional measures are needed.
 o Verify and record in inspection reports that the contractor is keeping all required erosion control
 documentation.
 o Review and approve shop drawings with concurrence from the city. (Review and determine if
 submittals meet city specs. If they don’t, they reject. If they do, then they forward to us with a
 recommendation to approve.)


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 o Maintain a detailed punch list of items that the contractor needs to address during the project and
 work with the contractor to address during construction versus coming back and fixing later.
 o Attend the inspections at substantial completion, final completion, and end of warranty of the
 project.
 o Measure and compute all materials incorporated into the work and maintain an item account
 record.
 o Maintain for the City all original diaries, accounts, records, and reports prepared upon completion
 of the project.
 o Document changes to the plans and submit to the City.
 o Provide construction administration services.
 o Conduct any on-site meetings to discuss project issues, as determined necessary by the City
 Engineer or City’s representative. Meetings should include contractor’s superintendent, the City
 Engineer, the design engineer(s), and others related to the project, as necessary.
 o Coordinate with Public Works staff on project related issues.
 o Prepare and distribute notes that document any construction meetings.
 o Prepare weekly construction summaries.
 o Coordinate with property owners and businesses affected by the project to minimize disruption to
 their business/property.
 o Coordinate with project design engineer(s) on project modifications / additions to ensure that the
 original intent of the improvements are being met and that the proposed modifications / additions
 are designed properly.
 o Review pay estimates submitted by the Contractor and forward said pay estimates to the City
 Engineer or City’s representative with comments.
 • As-built plans
 o One full sized plan set marked “As Built” shall be submitted. That set shall be modified to reflect
 all changed made during construction. A USB jump-drive will be submitted for the As- Built
 plans in PDF format.

 SUPPLEMENTAL SERVICES

 Any work requested by the Owner that is not included in the Basic Services will be classified as Supplemental
 Services. Supplemental Services shall include, but are not limited to the following.

 a. Changes in the general scope, extent, or character of the project or its design, including but
 not limited to changes in size, complexity, schedule, character of construction or method of
 financing; and revising previously accepted studies, reports, or design documents when such
 revisions are required by changes in laws, regulations, ordinances, codes or orders enacted
 subsequent to the preparation of such studies/reports/documents or designs or due to any
 other causes beyond the Engineer’s control.
 b. Analysis of any storm sewer systems or detention facilities outside the proposed project
 limits, except as previously defined.
 c. Design for any structural retaining walls, beyond the standard City of Topeka
 combined sidewalk/retaining wall.
 d. Revisions to the plans and specifications when inconsistent with previous approvals
 or instruction by the Engineer or Owner.
 e. Surveying related to utility relocations.
 f. Design of any utilities for relocation, including water and sanitary lines.




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 Contract No.
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 ATTACHMENT B
 TO
 AGREEMENT FOR ENGINEERING SERVICES


 Owner: City of Topeka, Kansas
 Engineer: Bartlett & West, Inc.
 Project Number & Name: 701028.00 SW Huntoon Street – SW Gage Blvd. to SW Harrison St.


 COMPENSATION


 For the services covered by this Agreement, the Owner agrees to pay the Engineer as follows:

 A. For the Basic Services described in Attachment A, an amount equal t o the cumulative hours charged
 to the project by each class of Engineer’s employees times the standard hourly charge rates for each
 applicable billing class, plus reimbursable expenses.
 The total fee for the project shall not exceed $ 3,113,844.00 without authorization by the Owner.
 Any additions to the Scope of Work or changes in the extent of services provided will result in an
 equitable adjustment in the total maximum fee. Payments shall be made monthly in amounts, which are
 consistent with the amount of engineering services provided.
 Exhibit A shows the individual fee totals per task as outlined in Attachment A.


 B. Compensation for Supplemental Services shall be made as defined below, when authorized in writing by
 the Owner. The maximum limit for each item of additional service shall be established individually and
 specifically agreed to by the Owner as stated below, unless the service is included in a subsequent
 agreement.

 Hourly rates for each classification as defined by the Engineer's rate schedule, see Attachment F. Hourly
 charge rates are subject to adjustment annually on January 1. Overtime, when authorized by the Owner,
 will be billed at 1.5 times the rates listed (non-engineer time only).

 Reimbursable charges will be considered the amount of actual costs of expenses or charges, including
 such items as staking materials, equipment rental, equipment hourly charges, mileage, toll telephone
 calls, reproduction and similar project related expenses.

 D. The entire amount of each statement shall be due and payable upon receipt by the Owner.

 E. It is understood and agreed:

 1. That the Engineer shall start the performance of Services within 10 days of receipt of a notice to
 proceed and shall complete the work in accordance with the contract times set forth in Attachment
 E, Project Schedule.

 2. That the Engineer shall keep records on the basis of generally accepted accounting practice of
 costs and expenses which records shall be available for inspection at all reasonable times.




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 ATTACHMENT C
 TO
 AGREEMENT FOR ENGINEERING SERVICES



 Owner: City of Topeka, Kansas
 Engineer: Bartlett & West, Inc.
 Project Number & Name: 701028.00 SW Huntoon Street – SW Gage Blvd. to SW Harrison St.



 OWNER'S RESPONSIBILITIES


 The Owner will furnish, as required by the work and not at the expense of the Engineer, the following items:

 1. Make available to the Engineer all records, reports, maps, and other data pertinent to provision of the
 services required under this contract.

 2. Examine all plans, specifications and other documents submitted by the Engineer and render decisions
 promptly to prevent delay to the Engineer.

 3. Designate one City of Topeka employee as the Owner representative with respect to all services to be
 rendered under this agreement. This individual shall have the authority to transmit instructions, receive
 information and to interpret and define the Owner's policies and decisions pertinent to the Engineer's
 services.

 4. Issue notices to proceed to the Engineer for each phase of the design services.




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 ATTACHMENT D
 TO
 AGREEMENT FOR ENGINEERING SERVICES



 Owner: City of Topeka, Kansas
 Engineer: Bartlett & West, Inc.
 Project Number & Name: 701028.00 SW Huntoon Street – SW Gage Blvd. to SW Harrison St.



 SUPPLEMENTAL AGREEMENTS



 Owner and Engineer agree that the following communications, representations, and agreements by Engineer,
 whether oral or written, relating to the subject matter of the Agreement are hereby incorporated into and shall
 become a part of the Agreement as set forth in ARTICLE 19 - INTEGRATION.




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 ATTACHMENT E
 TO
 AGREEMENT FOR ENGINEERING SERVICES



 Owner: City of Topeka, Kansas
 Engineer: Bartlett & West, Inc.
 Project Number & Name: 701028.00 SW Huntoon Street – SW Gage Blvd. to SW Harrison St.



 PROJECT SCHEDULE


 Owner and Engineer recognize that time is of the essence of the Agreement and that Owner will suffer financial loss
 if the work is not completed within the times stipulated herein, plus any extensions thereof. Accordingly, Engineer
 has established time intervals, in calendar days, for submittals at various stages of the project as detailed below. As
 each actual submittal date occurs, Engineer shall meet with Owner to discuss the progress of the work and the actual
 submittal date shall be documented. If project is behind schedule, the reason shall be recorded. Engineer shall not
 be responsible for the time required by Owner's representative to review Engineer's submittal. When review is
 complete, Owner shall, in writing, authorize Engineer to proceed to the next submittal date. After final submittal
 date, Engineer and Owner shall meet to evaluate Engineer's performance with regard to design schedule. An
 Engineer's Project Performance Evaluation form shall be completed and acknowledged by both Owner and Engineer.
 Completed form shall be retained by Owner for a period of five years and reviewed prior to consultant selection for
 City projects. Past performance shall be accounted for on the evaluation sheet used to rank consultants during the
 interview process.


 1. Schedule: Engineer will make plan submittals to Owner based on the following schedule:

 a. Concept Drawings - Engineer will submit concept drawings within 150 calendar days after Notice to
 Proceed by Owner.

 b. Field Check - Engineer will submit field check drawings within 150 calendar days after Notice to Proceed
 by Owner.

 c. Right-of-Way Drawings - Engineer will submit right-of-way drawings within 180 calendar days after the
 Notice to Resume Work is given by Owner following Field Check.

 d. Office Check - Engineer will submit office check drawings and specifications within 180 calendar days
 after the Notice to Resume Work is given by Owner following Field Check.

 e. Bid Documents - Engineer will submit bid documents within 150 calendar days after the Notice to Resume
 Work is given by Owner following Office Check.

 f. As-Built Plans – Engineer will submit as-built plans within 30 calendar days after marked-up plans are
 returned to the Engineer, from the Owner or within 30 calendar days after all punch list items have been
 completed if the Engineer’s firm provided construction inspection services for the project.




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 ATTACHMENT F
 TO
 AGREEMENT FOR ENGINEERING SERVICES

 BARTLETT & WEST, INC.
 2024 SCHEDULE OF HOURLY CHARGES
 Effective January 1, 2024

 Engineer/Arch/Landscape Arch XII $280.00
 Engineer/Arch/Landscape XI 257.00
 X 240.00 GIS Coordinator IX $259.00
 Engineer Arch IX 225.00 GIS Coordinator VIII 243.00
 Landscape Architect VIII 210.00 GIS Coordinator VII 231.00
 Architect Arch VII 196.00 GIS Coordinator VI 215.00
 Operations Consultant Arch VI 185.00 GIS Coordinator V 203.00
 Environmental Planner hV 175.00 GIS Coordinator IV 187.00
 Transportation Planner IV 165.00 GIS Coordinator III 176.00
 ngArch III 155.00 GIS Coordinator II 159.00
 Engineer/Arch/Landscape Arc II 143.00 GIS Coordinator I 147.00
 Engineer/Arch/Landscape Arch I 130.00
 GIS Developer/DBA VI $224.00
 Engineering Technician XI $220.00 GIS Developer/DBA V 207.00
 Engineering Technician X 185.00 GIS Developer/DBA IV 191.00
 Engineering Technician IX 173.00 GIS Developer/DBA III 176.00
 Engineering Technician VIII 155.00 GIS Developer/DBA II 162.00
 Engineering Technician VII 142.00 GIS Developer/DBA I 152.00
 Engineering Technician VI 130.00
 Engineering Technician V 121.00 GIS Analyst V $158.00
 Engineering Technician IV 114.00 GIS Analyst IV 141.00
 Engineering Technician III 108.00 GIS Analyst III 134.00
 Engineering Technician II 102.00 GIS Analyst II 124.00
 Engineering Technician I 95.00 GIS Analyst I 114.00


 Surveyor X $225.00 GIS Technician V $127.00
 Surveyor IX 205.00 GIS Technician IV 115.00
 Surveyor VIII 185.00 GIS Technician III 103.00
 Surveyor VII 164.00 GIS Technician II 91.00
 GIS Technician I 80.00
 Survey Technician VIII $150.00
 Survey Technician VII 135.00 Project Coordinator V $182.00
 Survey Technician VI 120.00 Project Coordinator IV 166.00
 Survey Technician V 110.00 Project Coordinator III 150.00
 Survey Technician IV 102.00 Project Coordinator II 137.00
 Survey Technician III 95.00 Project Coordinator I 121.00
 Survey Technician II 90.00
 Survey Technician I 85.00
 Systems Analyst $201.00
 Construction Eng. Tech IX $196.00 Systems Administrator 152.00
 Construction Eng. Tech VIII 174.00 Systems Technician 101.00
 Construction Eng. Tech VII 160.00
 Construction Eng. Tech VI 149.00
 Construction Eng. Tech V 136.00 Administrator VI $157.00
 Construction Eng. Tech IV 120.00 Administrator V 140.00
 Construction Eng. Tech III 107.00 Administrator IV 126.00
 Construction Eng. Tech II 96.00 Administrator III 104.00
 Construction Eng. Tech I 84.00 Administrator II 93.00
 Administrator I 84.00

 Right-of-Way Technician VI $145.00 Administrative Technician V $95.00
 Right-of-Way Technician V 129.00 Administrative Technician IV 82.00
 Right-of-Way Technician IV 116.00 Administrative Technician III 73.00
 Right-of-Way Technician III 104.00 Administrative Technician II 68.00
 Right-of-Way Technician II 92.00 Administrative Technician I 59.00
 Right-of-Way Technician I 84.00




 The listed rates are subject to annual adjustment January 1 of each year BWE-2024
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 EXHIBIT A
 City of Topeka Project No. 701028.00 Engineering Landscape Project
 SW Huntoon St. - Gage Blvd. to Harrison St. Engineer Tech Survey Tech Surveyor Admin Construction Eng. Tech Architect  Coordinator
 1 3 7 8 12 5 9 3 4 5 6 7 3 1 2 3 4 7 9 3 2
 Manhour estimate for roadway design and construction inspection
 $ 130 $ 155 $ 196 $ 210 $ 280 $ 121 $ 173 $ 95 $ 102 $ 110 $ 120 $ 164 $ 104 $ 94 $ 106 $ 119 $ 133 $ 178 $ 218 $ 155 $ 137
 TASK Expenses Total
 1 Scope Development 16 16 $ 7,840
 $ -
 2 Public Information $ -
 Four (4) Public Information Meetings 8 8 16 16 40 $ 5,000 $ 20,600
 - Planning, predesign, design, preconstruction $ -
 6+ Meetings with local NIA groups, school districts, and affected businesses 24 24 40 $ 15,240
 $ -
 3 Traffic Study $ 50,000 $ 50,000
 Traffic Counts $ -
 1 driving lane vs. 2 driving lanes $ -
 Stop conditions $ -
 Crash report and exhibits $ -
 $ -
 4 Geotechnical Report $ 11,500 $ 11,500
 12 to 15 roadway bores, 10' deep $ -
 Pavement recommendations for asphalt and concrete $ -
 Pavement base recommendations for aggregate, lime, and concrete $ -
 Street maintenance recommendations (if applicable) $ -
 $ -
 5 Survey $ -
 Topographic information 80 80 320 80 60 $ 10,000 $ 80,400
 Right-of-way 80 80 80 60 $ 1,000 $ 37,400
 Easements 80 40 40 40 40 $ 5,000 $ 32,440
 $ -
 6 Utilities $ -
 COT utility coordination meetings 80 80 80 $ 39,600
 Third party utility coordination meetings 80 80 80 $ 39,600
 Utility potholes (pre-relocation) 16 16 16 16 16 40 $ 50,000 $ 68,768
 Utility potholes (post-relocation) 16 16 16 16 16 40 $ 50,000 $ 68,768
 Utility conflict review 40 40 24 40 $ 23,360
 $ -
 7 Monthly Project Design Meetings 24 24 24 24 $ 18,600
 $ -
 8 Concept Plans (30% Complete) $ -
 Title sheet 1 2 $ 556
 Typical sections 8 8 2 8 $ 4,084
 Preliminary storm sewer design 80 80 24 80 $ 41,680
 Preliminary complete streets elements $ 30,000 $ 30,000
 Plan/profile sheets 40 40 8 40 $ 20,000
 Preliminary construction sequencing 40 40 40 40 $ 26,720
 Preliminary traffic control for construction 40 40 40 40 $ 26,720
 Preliminary marking/signing 40 40 8 40 $ 20,000
 Property line/owner info 8 8 8 $ 3,664
 Cross sections (every 25') 80 80 80 $ 36,640
 Preliminary construction cost estimate 8 8 16 8 $ 7,024
 QA/QC 8 $ 2,240
 $ -
 9 Field Check Plans (60% Complete) $ -
 Address City of Topeka Comments 40 40 8 40 $ 20,000
 Storm sewer design 40 40 8 40 $ 20,000
 Complete streets elements $ 30,000 $ 30,000
 Plan/profile sheets 80 80 40 80 $ 45,040
 Driveway profiles 40 40 8 40 $ 20,000
 Curb return profiles 80 80 8 80 $ 38,320
 Traffic control for construction 16 16 8 16 $ 9,008
 Construction sequencing 16 16 8 16 $ 9,008
 Marking/signing 40 40 8 40 $ 20,000
 Cross sections (every 25') 40 40 8 40 $ 20,000
 Traffic signals 160 $ 20,800
 Street lighting 160 80 80 $ 46,160
 Landscaping 16 16 4 16 160 $ 32,968
 Construction cost estimate 8 8 8 8 $ 5,344
 QA/QC 8 $ 2,240
 $ -
 10 Office Check Plans (90% Complete) $ -
 Address City of Topeka Comments 40 40 8 40 $ 20,000
 Storm sewer design 40 40 8 40 $ 20,000
 Complete streets elements $ 30,000 $ 30,000
 Plan/profile sheets 40 40 8 40 $ 20,000
 Driveway profiles 40 40 8 40 $ 20,000
 Curb return profiles 40 40 8 40 $ 20,000
 Traffic control for construction 8 8 4 8 $ 4,504
DocuSign Envelope ID: B6E13E8C-0992-4AE0-AAC2-7C7652375B31




 Construction sequencing 8 8 4 8 $ 4,504
 Marking/signing 8 8 4 8 $ 4,504
 Cross sections (every 25') 80 80 16 80 $ 40,000
 Traffic signals 80 $ 10,400
 Street lighting 40 40 40 $ 17,880
 Landscaping 8 8 4 8 8 $ 5,744
 Project manual 8 8 16 $ 5,640
 Construction cost estimate 8 8 8 8 $ 5,344
 QA/QC 8 $ 2,240
 $ -
 11 Final Plans (100% Complete) $ -
 Address City of Topeka Comments 80 80 40 40 40 40 40 $ 57,000
 Project manual 4 4 16 $ 4,500
 Final construction cost estimate 8 8 8 8 $ 5,344
 QA/QC 8 $ 2,240
 $ -
 12 Advertising & Bidding $ -
 Answer contractor questions during bidding 16 16 $ 5,440
 Compile bid tab and award letter for project 2 $ 420
 $ -
 13 Construction $ -
 Preconstruction meetings (3) 12 12 3 12 $ 6,528
 Construction administration 90 100 100 $ 51,100
 Construction engineering 80 80 80 40 $ 46,520
 Construction inspection 1500 400 500 100 5000 100 $ 75,000 $ 1,243,000
 Project closeout 80 $ 14,240
 As-built plans 40 40 40 40 $ 26,920



 2056 1588 160 967 88 160 1242 192 200 440 200 240 103 1500 400 500 100 5132 200 208 40 $ 347,500 $ 3,113,844
DocuSign Envelope ID: B6E13E8C-0992-4AE0-AAC2-7C7652375B31
 DATE (MM/DD/YYYY)
 CERTIFICATE OF LIABILITY INSURANCE 4/25/2024
 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
 CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
 BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
 REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
 IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
 If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
 this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
 CONTACT
 PRODUCER
 NAME: IMA Wichita Team
 IMA, Inc. - Kansas City PHONE FAX
 11350 Switzer Rd (A/C, No, Ext): 316-267-9221 (A/C, No):
 E-MAIL
 Suite 200 ADDRESS: certs@imacorp.com
 Overland Park KS 66210 INSURER(S) AFFORDING COVERAGE NAIC #

 License#: PC-1210733 INSURER A : National Fire Insurance Company of Hartford 20478
 BART&WE-01
 INSURED INSURER B : The Continental Insurance Company 35289
 Bartlett & West, Inc.
 INSURER C : Valley Forge Insurance Company 20508
 1200 SW Executive Drive
 Topeka KS 66615-3850 INSURER D : Beazley Insurance Company, Inc. 37540
 INSURER E : American Casualty Company of Reading, 20427
 INSURER F :
 COVERAGES CERTIFICATE NUMBER: 65758800 REVISION NUMBER:
 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
 INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
 CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
 EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
 LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
  A X COMMERCIAL GENERAL LIABILITY 6042700793 7/1/2023 7/1/2024 EACH OCCURRENCE $ 1,000,000
 DAMAGE TO RENTED
 CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 1,000,000
 X Contractual MED EXP (Any one person) $ 15,000
 PERSONAL & ADV INJURY $ 1,000,000

 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000

 POLICY X JECT X LOC
 PRO-
 PRODUCTS - COMP/OP AGG $ 2,000,000

 OTHER: $
  E COMBINED SINGLE LIMIT $ 1,000,000
 AUTOMOBILE LIABILITY 6042700731 7/1/2023 7/1/2024 (Ea accident)
 X ANY AUTO BODILY INJURY (Per person) $
 OWNED SCHEDULED BODILY INJURY (Per accident) $
 AUTOS ONLY AUTOS
 NON-OWNED
 X HIRED
 AUTOS ONLY
 X AUTOS ONLY
 PROPERTY DAMAGE
 (Per accident) $

 Comp/Collision Ded: $ $1,000/$1,000
  B X UMBRELLA LIAB X OCCUR 6043288583 7/1/2023 7/1/2024 EACH OCCURRENCE $ 9,000,000
 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 9,000,000
 X RETENTION $ $
 DED 10,000
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  C WORKERS COMPENSATION 6042700745 7/1/2023 7/1/2024 X STATUTE ER
 AND EMPLOYERS' LIABILITY Y/N
 ANYPROPRIETOR/PARTNER/EXECUTIVE
 N E.L. EACH ACCIDENT $ 1,000,000
 OFFICER/MEMBER EXCLUDED? N/A
 (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
 If yes, describe under
 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
  D Professional/Pollution Liability C1BE77230801 7/1/2023 7/1/2024 Prof/Pol Each Claim $5,000,000
 Prof/Pol Aggregate $10,000,000



 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
 States of North Dakota, Ohio, Washington & Wyoming are not included in the Workers Compensation Coverage.
 General Liability Policy includes Stop Gap Liability for North Dakota, Ohio, Washington & Wyoming, subject to the policy terms and conditions.
 General Liability Policy includes Contractual Liability for Railroads, subject to the terms, conditions, limitations and exclusions




 CERTIFICATE HOLDER CANCELLATION

 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
 ACCORDANCE WITH THE POLICY PROVISIONS.
 City of Topeka
 Public Works Department, Engineering Division
 215 E 7th Street AUTHORIZED REPRESENTATIVE
 Topeka, KS 66603


 © 1988-2015 ACORD CORPORATION. All rights reserved.
 ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
 Event # 2922-0
 Name: Professional Engineering Services T-701028.00
 Reference: SW Huntoon St., Gage to Harrison T-701028.00
 Description: The City of Topeka is requesting proposals for professional engineering services for Project No. T-
 701028.00, SW Huntoon Street from SW Gage Boulevard to SW Harrison Street. The services
 include providing a conceptual plan for pavement and other public infrastructure improvements
 along the project corridor.


 Buyer: Glenn Roth Status: Draft
 Event Type: RFP Currency: USD
 Category: PROFESSIONAL SERVICES Sub Category: ENGINEERING


 Sealed Bid: Yes Respond To All Lines: Yes
 Q & A Allowed: Yes Number Of Amendments: 0



Event Dates
 Preview: Q & A Open: 01/17/2024 10:16:00 AM
 Open: 01/17/2024 10:15:00 AM Q & A Close: 02/07/2024 12:00:00 PM
 Close: 02/13/2024 02:00:00 PM Dispute Close:



 Terms And Conditions

General


General
Read all terms and conditions before registering or responding to a bid event.

Thank you for your interest in registering online to do business with the City of Topeka. All data in this website is subject to the
Statues of the State of Kansas and ordinances contained in the Topeka Municipal Code. The City of Topeka shall not be held liable
or legally bound by any software limitations or defect. The City of Topeka operates under and is subject to the Central Time Zone
(CST or CDT).

The City of Topeka strives to include as many suppliers to enhance the competitive sealed bidding process. The City is unable to
include every supplier in all events that they may be able to quote on. Registration on this site does not guarantee your
organization notification of every bidding opportunity.


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Disclaimer
The City of Topeka attempts to maintain continuous access to the supplier portal. However, from time to time, access may be
interrupted or prevented due to maintenance, site problems, Internet problems, or problems experienced by the user due to the
user’s computer system. The City makes no warranties that the supplier portal will be uninterrupted or error-free. Regardless of the
source of any problem, it is the user’s responsibility to ensure that its bid is timely received. Because of the discrepancies inherent
in timing mechanisms (e.g. cell phone, computers, mobile devices), the bid time will be determined based upon the time indicated
on the City server for the Strategic Sourcing application. If the user does not submit its bid at or before the time indicated on the
City server for the Strategic Sourcing application, the bid will be electronically rejected by the Strategic Sourcing application as
untimely.

The City shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including but not
limited to, damages for loss of profits, goodwill, use, data or other intangible losses resulting from: (i) the use or the inability to use
the supplier portal; (ii) unauthorized access to or alteration of the user’s transmissions or data; or (iii) any other matter relating to
the supplier portal.

It shall be the bidder’s responsibility to advise the City of Topeka of any specifications, language, other requirements or any
combinations thereof, which restricts or limits bidding. Such notification must be submitted in writing and must be received by the
Contracts and Procurement Division no later than five (5) days prior to the bid closing. The specifications were written with the
intent of permitting competitive bidding. The City of Topeka reserves the right to waive minor deviations in the specifications which
inadvertently restrict bidding to a single manufacturer (or vendor) or when such deviations do not alter nor deter the City from
accomplishing the intended use or function. Each bid shall include descriptive literature and specifications on the product bid.
However, the providing of this material shall not be considered a substitute for listing deviations.

Amendments to Bids: To ensure maximum access opportunities for users, events/solicitations shall typically be posted for a
minimum of ten (10) days and no amendments shall typically be made within the last three days before the event/solicitation is
due. Bidders/vendors are cautioned that the competitive nature of their offers could be affected if their submission does not
include all amendments. For this reason bidders/vendors are advised to revisit all solicitations to which they intend to respond
three (3) days prior to the due date. It is the bidder’s/vendor’s responsibility to check the website from time to time for updates to
events/solicitations and to pick up additional addenda and information.

All bids shall be considered firm for a period of forty-five (45) calendar days from the bid opening date unless otherwise stated in
the bid specification document(s).

If bidders have a concern about bid specifications, or any term or condition that they believe restricts competition, bidders must
contact, in writing, the Procurement Buyer assigned, no later than five (5) days prior to bid closing. Upon receipt, the Procurement
Buyer will research the issue and provide a response within five (5) days. Failure to submit a question or concern within the five (5)
day period will waive any right the bidder may have to challenge the bid letting or a bid award.


Standard Terms and Conditions


Contractural Provision
City of Topeka
Department of Administrative and Financial Services
Contracts and Procurement Division (Rev 06.2021)


CONTRACTUAL PROVISIONS

1.TERMS HEREIN CONTROLLING PROVISIONS
It is expressly agreed that the terms of each and every provision in this Attachment shall prevail and control over the terms of any
other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.

2.AGREEMENT WITH KANSAS LAW
All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.


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Event # 2922-0: Professional Engineering Services T-701028.00

3.TERMINATION DUE TO LACK OF FUNDING
If, in the judgment of the City Manager, sufficient funds will not be available to continue the functions performed in this agreement
and for the payment of the charges hereunder, City may terminate this agreement at the end of its current and any succeeding
fiscal year. City agrees to give written notice of termination to contractor at least 30 days prior to the end of its current fiscal year.
Contractor shall have the right, at the end of such fiscal year, to take possession of any equipment provided City under the
contract. City will pay to the contractor all regular contractual payments incurred through the end of such fiscal year, plus
contractual charges incidental to the return of any such equipment. Upon termination of the agreement by City, title to any such
equipment shall revert to contractor at the end of City’s current fiscal year. The termination of the contract pursuant to this
paragraph shall not cause any penalty to be charged to the City or the contractor.

4. TERMINATION FOR CONVENIENCE
The Director of Contracts & Procurement or designee may terminate performance of work under this contract in whole or in part
whenever the Director determines that the termination is in the best interest of the City. In the event of termination, the Director
or designee shall provide the Contractor written notice at least thirty (30) days prior to the termination date. The termination shall
be effective as of the date specified in the notice. The Contractor shall continue to perform any part of the work that may not have
been terminated by the notice.

5.DISCLAIMER OF LIABILITY
No provision of this contract will be given effect that attempts to require the City to defend, hold harmless, or indemnify any
contractor or third party for the City’s acts or omissions. The City’s liability is limited to the liability established in the Kansas Tort
Claims Act, K.S.A. 75-6101 et seq.

6.ANTI-DISCRIMINATION CLAUSE
The contractor agrees: (a) to comply with all federal, state, and local laws and ordinances prohibiting unlawful discrimination and
to not unlawfully discriminate against any person because of age, color, disability, familial status, gender identity, genetic
information, national origin or ancestry, race, religion, sex, sexual orientation, veteran status or any other factor protected by law
in the admission or access to, or treatment or employment in, its programs or activities; (b) to include in all solicitations or
advertisements for employees, the phrase “equal opportunity employer;” and (c) to include those provisions in every subcontract
or purchase order so that they are binding upon such subcontractor or vendor. The contractor understands and agrees that the
failure to comply with the requirements of this paragraph may constitute a breach of contract, and the contract may be cancelled,
terminated or suspended, in whole or in part by the City of Topeka.

7.ACCEPTANCE OF CONTRACT
This contract shall not become effective until the legally required approvals have been given.

8.ARBITRATION, DAMAGES, WARRANTIES
Notwithstanding any language to the contrary, no interpretation shall be allowed to find the City or any department or division
thereof subject to binding arbitration. Further, the City of Topeka shall not be subject to attorney fees and no provision will be
given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and
fitness for a particular purpose.

9.REPRESENTATIVE’S AUTHORITY TO CONTRACT
By signing this contract, the representative of the contractor thereby represents that such person is duly authorized by the
contractor to execute this contract on behalf of the contractor and that the contractor agrees to be bound by the provisions
thereof.

10.RESPONSIBILITY FOR TAXES
The City of Topeka shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be
imposed or levied upon the subject matter of this contract.

11.INSURANCE
The City of Topeka shall not be required to purchase any insurance against loss or damage to any personal property to which this
contract relates. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), and the claims provisions of the
Code of the City of Topeka (Section 3.35.010 et seq.), the contractor shall bear the risk of any loss or damage to any personal
property in which the contractor holds title.


CONTRACTOR:_____________________________________________

AUTHORIZED SIGNATURE:_____________________________________________


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Event # 2922-0: Professional Engineering Services T-701028.00


Terms and Conditions
STANDARD TERMS AND CONDITIONS
Qualification Based Selection (RFP, RFQ, etc.)
Includes Architectural, Engineering, and Appraisal Services for Public Buildings and Improvements

1. READ ALL STANDARD TERMS AND CONDITIONS, SPECIAL TERMS AND CONDITIONS AND THE SCOPE OF WORK CAREFULLY.
Failure to abide by all the conditions of this request may result in the rejection of a proposal. Inquiries about this request must be
addressed during the open question and answer period. Proposals including attachments (proposal, drawings, photographs, etc.)
shall be submitted through the City’s online bidding portal.
2. SINGLE POINT OF CONTACT: The single point of contact for all inquiries, questions, or requests shall be the City of Topeka
Contracts and Procurement Buyer or their designee initiating this solicitation. All communications shall be directed to the Buyer. No
communication is to be had with any other City employee or representative while the bidding event is open and until a contract
and/or purchase order is awarded and issued. Bidders may have contact with other City employees or representatives during
negotiations, contract signing, or as otherwise specified in the solicitation documentation.
3. NEGOTIATED PROCUREMENT: The City reserves the right to negotiate with the selected bidder of this solicitation. The final
evaluation and award is made by the Procurement Negotiating Committee (Committee), which consists of the Department Director
of the originating department, the Director of Administrative and Financial Services, the Director of Contracts and Procurement, or
their designees. (For architectural, engineering and appraisal services, the City Engineer or designee will take the place of the
Director of Contracts and Procurement or designee.)
4. APPEARANCE BEFORE COMMITTEE: Bidders may be required to appear before the Committee to explain their understanding and
approach. The Committee may request additional information. Bidders are prohibited from electronically recording these meetings.
All information received prior to the cut-off time will be considered as part of the bidder’s best and final offer. No additional
revisions shall be made after the specified cut-off time unless requested by the Committee.
5. QUESTIONS & ADDENDA: All questions shall be submitted during the open questions period section of the City’s online bidding
portal. It shall be the bidder’s responsibility to monitor the City’s bidding portal for answers to questions and any addenda issued
that may alter or change the scope of the solicitation. Any and all binding modifications to the solicitation shall be made by
addendum.
6. PRE-PROPOSAL CONFERENCE: If so noted, all Pre-Proposal Conferences will be scheduled and information posted on the
Meetings section in the solicitation. Attendance is typically not mandatory, but is strongly encouraged. At the Pre-Proposal
Conference impromptu questions will be permitted and spontaneous unofficial answers will be provided when possible. However,
bidders should clearly understand that the only official answer or position of the City will be by written and issued by addendum.
7. COST OF PREPARING PROPOSAL: The cost of developing and submitting the proposal is entirely the responsibility of the bidder.
This includes costs to determine the nature of the engagement, preparation of the proposal, submitting the proposal, negotiating
the contract, and other costs associated with the solicitation.
8. EVALUATION OF PROPOSALS: Award shall be made through the qualification based selection process. Consideration and
evaluation of such proposals will include but not be limited to:
 • Adequacy and completeness of proposal;
 • Compliance with the terms and conditions of the request;
 • Experience in providing like services or products;
 • Qualified staff;
 • Methodology in accomplishing objectives;
 • Response format as required by this request;
 • Price; and
 • Any other requirements specific to the service or product as outlined by the City of Topeka.
9. ACCEPTANCE OR REJECTION: The City reserves the right to accept or reject any or all proposals or part of a proposal; to waive
any informalities or technicalities; clarify any ambiguities in proposals; modify criteria in the solicitation; and unless otherwise
specified, to accept any item in a proposal.
10. CONTRACT: The successful bidder may be required to enter into a written contract with the City, which will incorporate the
Contractual Provisions Attachment and Contractor’s Statement of Agreement. No contract shall be considered to have been
entered into by the City unless executed by the City Manager and the vendor. Professional service contracts exceeding fifty
thousand dollars (50,000) must be approved by the Governing Body prior to being executed by the City Manager.
11. CONTRACT DOCUMENTS: In the event of a conflict in terms of language among the documents, the following order shall
govern:
 • Contractual Provisions Attachment and Contractor’s Statement of Agreement, if incorporated in the Contract;
 • Written modifications to the executed contract;
 • Written contract signed by the parties;
12. OPEN RECORDS ACT: All proposals become the property of the City of Topeka. Kansas law requires all information contained in
proposals to become open for public review (with certain exceptions available under the Act) once a contract is signed or all

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Event # 2922-0: Professional Engineering Services T-701028.00

proposals rejected.
13. FEDERAL, STATE AND LOCAL TAXES – GOVERNMENTAL ENTITY: Unless otherwise specified, the price as negotiated shall
include all applicable federal, state, and local taxes. The successful vendor shall pay all taxes lawfully imposed on it with respect to
any product or service delivered in accordance with this solicitation. The City of Topeka is exempt from state sales or use taxes,
and federal excise taxes. These taxes shall not be included in the bidder’s price quotations.
14. SUSPENSION FROM BIDDING: Any vendor who defaults on delivery as defined in this solicitation may, at the discretion of the
Director of Contracts and Procurement, be barred from bidding or receiving an award on any subsequent solicitation for a period of
time to be determined by the City.
15. INSURANCE: The City shall not be required to purchase any insurance against loss or damage to any personal property nor
shall the City establish a self-insurance fund to protect against any loss or damage. Subject to the provisions of the Kansas Tort
Claims Act, the vendor shall bear the risk of any loss or damage to any personal property.
16. CASH BASIS AND BUDGET LAWS: All contracts are subject to the State of Kansas Cash Basis and Budget laws. [K.S.A. 10-1101;
79-2925 et seq.] Any obligation incurred as a result of the issuance of the contract or purchase order binds the City only to the
extent that funds are available at the time payment is required.

City Legal Approval February 8, 2022


RFP Special Provisions
SPECIAL PROVISIONS

Proposal Format: The following information shall be part of the technical proposal: Vendors are instructed to prepare their
Technical Proposal following the same sequence as this section of the Request For Proposal.

(1)Transmittal letter which includes the following statements:
(a)That the vendor is the prime contractor and identifying all subcontractors
(b)That the vendor is a corporation or other legal entity
(c)That no attempt has been made or will be made to induce any other person or firm to submit or not to submit a proposal
(d)That the vendor does not discriminate in employment practices with regard to race, color, religion, age (except as provided by
law), sex, marital status, political affiliation, national origin or disability
(e)That no cost or pricing information has been included in the transmittal letter or the Technical Proposal. Pricing information, if
requested, shall be uploaded as separately named electronic file.
(f)That the vendor presently has no interest, direct or indirect, which would conflict with the performance of services under this
contract and shall not employ, in the performance of this contract, any person having a conflict
(g)That the person signing the proposal is authorized to make decisions as to pricing quoted and has not participated, and will not
participate, in any action contrary to the above statements;
(h)Whether there is a reasonable probability that the vendor is or will be associated with any parent, affiliate or subsidiary
organization, either formally or informally, in supplying any service or furnishing any supplies or equipment to the vendor which
would relate to the performance of this contract. If the statement is in the affirmative, the vendor is required to submit with the
proposal, written certification and authorization from the parent, affiliate or subsidiary organization granting the City and/or the
federal government the right to examine any directly pertinent books, documents, papers and records involving such transactions
related to the contract. Further, if at any time after a proposal is submitted, such an association arises, the vendor will obtain a
similar certification and authorization and failure to do so will constitute grounds for termination of the contract at the option of the
City
(i)Vendor agrees that any lost or reduced federal matching money resulting from unacceptable performance in a contractor task or
responsibility defined in the Request, contract or modification shall be accompanied by reductions in City payments to contractor
and
(j)That the vendor has not been retained, nor has it retained a person to solicit or secure a City contract on an agreement or
understanding for a commission, percentage, brokerage or contingent fee, except for retention of bona fide employees or bona fide
established commercial selling agencies maintained by the vendor for the purpose of securing business. For breach of this
provision, the Committee shall have the right to reject the proposal, terminate the contract and/or deduct from the contract price
or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee or other benefit.
Vendor's Qualifications: The vendor must include a discussion of the vendor's corporation and each subcontractor if any. The
discussion shall include the following:

(a)Date established
(b)Ownership (public, partnership, subsidiary, etc.)
(c)Number of personnel, full and part time, assigned to this project by function and job title
(d)Data processing resources and the extent they are dedicated to other matters
(e)Location of the project within the vendor's organization

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Event # 2922-0: Professional Engineering Services T-701028.00

(f)Relationship of the project and other lines of business and
(g)Organizational chart

The contractor shall be the sole source of contact for the contract. The City will not subcontract any work under the contract to
any other firm and will not deal with any subcontractors. The Contractor is totally responsible for all actions and work performed
by its subcontractors. All terms, conditions and requirements of the contract shall apply without qualification to any services
performed or goods provided by any subcontractor.

A description of the vendor's qualifications and experience providing the requested or similar service including resumes of
personnel assigned to the project stating their education and work experience. The vendor must be an established firm recognized
for its capacity to perform. The vendor must be capable of mobilizing sufficient personnel to meet the deadlines specified in the
Request.

A timeline for implementing services.

Payment: To be negotiated.


Insurance Req with Errors and Omissions Coverage
INSURANCE REQUIREMENTS


WORKERS COMPENSATION:Contractor’s, when required by law must maintain in effect throughout the life of this contract, Workers
Compensation insurance to cover the contractor’s employees, in full limits as required by statute.

INSURANCE RESP0NSIBILITY & LIABILITY:Notwithstanding any language to the contrary, no interpretation shall be allowed to find
the City or any of its departments, officers or employees responsible for loss or damage to persons or property as a result of the
contractor’s actions.

CONTRACTOR SHALL MAINTAIN MINIMUM COVERAGE AS FOLLOWS:

Commercial General Liability:
Per Occurrence$1,000,000
General Aggregate$2,000,000
Products & Completed Operations Coverage Aggregate$2,000,000
Property Damage per occurrence$100,000

Automobile Liability
Combined Single Limit for Bodily Injury and Property Damage Aggregate$500,000

Professional Liability (Errors and Omissions)
Provide separate “claims made” form
Per Claim$1,000,000
General Aggregate$2,000,000

CERTIFICATES OF INSURANCE: Certificates of Insurance should be issued immediately after the Contractor received notification of
award and prior to the notice to proceed. The Contractor must not commence any work under this Contract until Purchase Orders
are issued by the City of Topeka.

NAMED INSURED: The City of Topeka shall be named as an additional insured party on the Certificate of Liability Insurance.

NOTIFICATION OF ALTERATION OR MATERIAL CHANGE OR CANELLATION: A minimum of ten (10) days written notification must be
given by an insurer or any alteration, material change, or cancellation affecting any certificates or policies of insurance as required
under this Contract. Such required notification must be sent via Registered or Certified Mail to the address below:

City of Topeka
Contracts & Procurement Division
215 SE 7th Street, Room 60
Topeka, KS 66603


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Event # 2922-0: Professional Engineering Services T-701028.00




 Attachments

Attachment
Event 2922 Professional Engineering Services SW Huntoon St. T-701028.00.pdf




 Commodity Codes

Commodity Code Description
918 CONSULTING SERVICES
925 ENGINEERING SERVICES, PROFESSIONAL



 Line Details

Line 1: Professional Engineering Services T-701028.00
 Description: Enter 1.00 in the unit price field and upload your technical proposal. Pricing proposals are not being solicited at
 this time and will be negotiated with the selected firm. You must click "Submit" to submit your proposal.
 Item: SW HUNTOON STREET T-701028.00 HUNTOON GAGE TO SW HARRISON ST
 Commodity 925 ENGINEERING SERVICES, PROFESSIONAL
 Code:
 Quantity: 1.000 UOM: EA
 Requested 12/31/2024
 Delivery Date:
 Require Yes Price Breaks Allowed: No Alternate Items No
 Response: Allowed:
 Add On No
 Charges
 Allowed:


 Line 1 Distributions
Event Company Dist Company Acct Unit Account Percent
1 1 2750909105 53000 100.000%




January 17, 2024 Page 7

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 Contracts & Procurement Division procurement@topeka.org
 City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749
 Topeka, KS 66603 Fax: 785-368-4499


 RFP for Professional Engineering Services
 SW Huntoon Street
 (SW Gage Blvd. to SW Harrison Street)
 Conceptual Plan
 Project No. 701028.00

I. Purpose for Request
 The City of Topeka (City) is requesting proposals for professional engineering services for
 Project No. 701028.00, “SW Huntoon St.: Gage Blvd. to Harrison St.” (the Project). The
 services include providing a conceptual plan for pavement and other public infrastructure
 improvements along the Project corridor. See exhibit at the end of this request for the Project
 limits. This concept plan will identify and define multiple options for the scope of improvements
 for the following: pavement, curb and gutter, and sidewalks; lane configuration; addition of
 Complete Streets elements; traffic signals and other traffic control devices; street lighting;
 landscaping; and construction timeframe/phasing. In addition, the condition of all City-owned
 utilities will be investigated, and the concept plan will include recommendations for replacement
 or repair, as appropriate. The concept plan will be conducted in 2024 and will provide the City
 with multiple options for the scope of improvements for the Project.

II. Background Information
 SW Huntoon St. is a two-lane, one-way (eastbound) minor arterial roadway between Gage
 Blvd. and Harrison St. PCI values range from 12 to 84, with a weighted average of 60. This
 section of Huntoon St. is primarily residential as it goes past the Westboro, Collins Park,
 College Hill, Central Park, and Historic Holiday Park neighborhoods. There is also a small
 business area at Oakley Ave. There are existing traffic signals at the Gage Blvd., Washburn
 Ave., Lane St., Taylor St., and Topeka Blvd. intersections.

III. Scope of Services
 This project will investigate multiple options for the scope of improvements. Basic Services
 provided may include, but are not limited to the following:

 A. Meet with City staff at critical stages throughout the conceptual investigation for the Project
 and document these meetings.
 B. Measure existing and determine projected traffic volumes.
 C. Perform select field and topographic surveys, as needed.
 D. Coordinate with the City Utilities Department to assess the existing condition of City-
 owned utility systems, and determine warrants and guidelines to follow for
 improvements to these systems.



 Page 1 of 3
 E. Investigate existing subgrade and pavement types, thicknesses, and conditions.
 F. Investigate and/or provide recommendations for changes to or additions of the following
 elements: scope of pavement improvements, pavement type, lane configuration,
 sidewalks, Complete Streets elements, traffic signals and other traffic control devices,
 street lighting, and landscaping.
 G. Attend and conduct up to six (6) public information and/or stakeholder meetings during
 the concept phase to gather input and feedback from (and provide information and
 updates to) the public, neighborhood associations, and other stakeholder groups.
 H. Determine up to three (3) options for the scope of improvements for the Project, with a
 preliminary opinion of construction cost estimate for each option. Associated design
 life, level of service, and other pros and cons should be clearly identified for each
 option. General construction phasing and timelines should also be determined for each
 option.
 I. Assist City staff with public relations and responses to inquiries from residents, business
 owners, the general public.

 Additional services to be considered, as selected at the sole option of the City, include the
 following: survey and design; construction inspection and administration.

IV. Deliverables
 The concept plan will be conducted in 2024. Multiple options for the scope of improvements, as
 described above, will be presented to the City for determination and selection of the desired
 scope of work. The Engineering Division will administer the Project for the City.

V. Schedule
 The concept plan will be conducted in 2024. Design work will begin in 2025, with right-of-way
 acquisition and utility relocations, as necessary, in 2026. Depending on the ultimate scope of
 work, construction is anticipated to occur in 2027-2029.

VI. City Resources to Be Provided
 All information that the City has relating to the project will be made available to the selected
 firm.

VII. Proposed Format
 All information submitted becomes the property of the City of Topeka. Proposals received after
 the time indicated in this request will not be considered. Proposals are to be limited to a total of
 10 (ten) pages (not counting front and back cover, cover letter, table of contents, and section
 dividers) using margins not smaller than 0.75” and font size not smaller than 10. The proposal
 should include the following:

 A. Project understanding
 B. Project approach
 C. Company background
 D. Similar experience
 E. Project team
 F. Proposed design schedule
 G. Exhibit (limit 1 page; 8”x11.5” or 11”x17”; e.g. preliminary alignment for the Project,
 plan-profile sheet from a previous project, public relations flier from previous project)




 Page 2 of 3
VIII. Selection Process
 The City will review all submittals and select the Firm that is deemed most qualified to begin
 the negotiation process for the scope of services and schedule of fees. If the City and the
 selected Firm cannot agree on scope and/or a schedule of fees, the City may terminate
 negotiations and proceed with selecting another Firm. Proposal evaluation scoring will be based
 primarily on the following considerations:

 A. 20% Project Understanding
 B. 20% Project Approach
 C. 15% Company Background
 D. 15% Similar Experience
 E. 15% Project team
 F. 15% Proposed Design Schedule




 Project Limits




 SW Huntoon Street: Gage Blvd. to Harrison Street




 Page 3 of 3
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: Carrie Higgins, Housing DOCUMENT #:
 Services Division
 Director
SECOND PARTY/SUBJECT: Rhiannon Friedman, PROJECT #:
 Planning and
 Development Director
CATEGORY/SUBCATEGORY 020 Resolutions / 005 Miscellaneous
CIP PROJECT: No
ACTION OF COUNCIL: vote required for JOURNAL #:
 approval
 PAGE #:

DOCUMENT DESCRIPTION:

RESOLUTION for the Property Maintenance Grant Expansion in the amount of $200,000 from the
Unassigned Reserve Fund. (The Policy and Finance Committee recommended approval on April 23, 2024.)

Voting Requirement: Action requires at least six (6) votes of the Governing Body.

(Funding will help low to moderate income homeowners fix code violations.)

VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
STAFF RECOMMENDATION:
BACKGROUND:
The City currently partners with the Federal Home Loan Bank and receives a 3-year $750,000 grant to help low
to moderate income homeowners fix code violations. The grant requires that a percentage of applications fall in
their HELP area. As a result, we have a waitlist of applicants who need assistance that are not in the HELP
area.
BUDGETARY IMPACT:
$200,000.00 from the Unassigned Reserve Fund.
SOURCE OF FUNDING:
The Unassigned Reserve Fund.

ATTACHMENTS:
Description
Property Maintenance - LMI Grant Fund Resolution
Summary - LMI Grant Funding Requst
Unassigned Reserve Fund Summary
 1 RESOLUTION NO. ___________
 2
 3 A RESOLUTION introduced by the Policy and Finance Committee comprised of
 4 Councilmembers Marcus Miller, Spencer Duncan and Michelle
 5 Hoferer, authorizing the use of $200,000 from the Unassigned
 6 Reserve Fund for LMI Property Maintenance within the City of
 7 Topeka.
 8
 9 WHEREAS, Resolution No. 9512 establishes a policy regarding Unassigned

10 Reserve Fund expenditures that requires Governing Body authorization; and

11 WHEREAS, the Property Maintenance Grant is used to assist low to moderate

12 income homeowners with code violations within the City. Currently, the City has a waitlist

13 for applications for the Grant and the Property Maintenance Division is expecting an

14 increase in code violations. Immediate additional funding is needed to assist LMI

15 households with property maintenance to address code violations; and

16 WHEREAS, the Governing Body agrees with the need to provide additional funding

17 to LMI Property Maintenance.

18 NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE

19 CITY OF TOPEKA, KANSAS, that it authorizes $200,000 from the Unassigned Reserve

20 Fund for LMI Property Maintenance to assist with low to moderate income homeowners

21 with code violations. This project meets one or more of the conditions stated in Resolution

22 No. 9512 for use of said funds.

23 ADOPTED and APPROVED by the Governing Body .

24 CITY OF TOPEKA, KANSAS
25
26
27
28 Michael Padilla, Mayor
29 ATTEST:
30
31
32 ______________________________
33 Brenda Younger, City Clerk
 RES/Unassigned Reserve (LMI Prop Maintenance) 4/22/24 1
LMI Property Maintenance Rehab Funding

• Amount: $200,000
• Description: The city currently partners with the Federal
  Home Loan Bank and receives a 3-year $750,000 grant to
  help low-to-moderate income homeowners address
  property needs for code violations. While this grant has
  been extremely beneficial, the city has a number of
  code violations that require the attention of additional
  funds. Expanding this grant with additional funds would
  allow the city to assist individuals related to these needs
  and bring a whole property up to code. Often individuals
  are put on a waitlist while waiting to receive funds to
  help support.
 City of Topeka Finance Department budget@topeka.org
 215 SE 7th St, Rm 355 785-368-3970
 Topeka, KS 66603 www.topeka.org

 To: Richard Nienstedt, Interim City Manager
 From: Josh McAnarney, Budget Manager
 Date: April 18, 2024
 Re: Unassigned Reserve Fund Balance Update


Provided is the updated balance report for the City's Unassigned Reserve Fund. This document
provides a comprehensive overview, including project names, requested amounts, approvals by
both the full Governing Body and the Policy and Finance Committee, along with corresponding
approval dates.

This report will eventually add project expenses as they are incurred, but no expenses have been
recorded thus far, as approval was granted for the two approved projects just last week.
Subsequent to the list of approved projects, you will find:

  Initial fund balance
  The amount approved by the full Governing Body (Please note: Only amounts approved by
 the full Governing Body are considered in this total; those approved solely by the Finance
 and Policy Committee are excluded)
  The remaining balance is derived from subtracting the approved amount from the initial
 fund balance

To summarize, the fund began with a balance of $11,706,274. Following the approval of
expenditures amounting to $1,007,254, an unallocated balance of $10,699,020 remains.
Project Name Amount Requested Amount Approved Date to Policy & Finance Committee Approved? Date to Full Governing Body GB Approved?
Hotel Operations Chiller $ 217,254.24 $ 217,254.24 4/26/2024 Y 5/7/2024 Yes
LMI Property Maintenance Rehab Funding $ 200,000.00 4/26/2024 Y 5/21/2024
IT Network Switches $ 790,000.00 $ 790,000.00 4/26/2024 Y 5/7/2024 Yes
Total $ 1,207,254.24 $ 1,007,254.24

Beginning Fund Balance $ 11,706,274
Amount Approved by Governing Body $ 1,007,254

Amount Remaining $ 10,699,020
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: Ben Hart, Interim Chief DOCUMENT #:
 Financial Officer
SECOND PARTY/SUBJECT: Set Public Hearing Date PROJECT #:
 - 2024 Special
 Assessments
CATEGORY/SUBCATEGORY 006 Communication / 003 Requests
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

SETTING a public hearing date of June 11, 2024, for consideration of imposing special assessments for
Sherwood Park Subdivision No. 9 Street Improvement Project No. T-601132.00 and Sanitary Sewer Main
Improvement Project No. T-401098.00 for 660 NE Highway 24.

Voting Requirement: Action requires at least six (6) votes of the Governing Body.

(Approval would set a public hearing date of June 11, 2024, to consider imposing assessments for public
improvements. Notices will be published in the Topeka Metro Newspaper.)

VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to set a date for the public hearing that is required by state law prior to the imposition of special
assessments.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve a public hearing date of June 11, 2024.
BACKGROUND:
State law requires that the governing body direct the Clerk to publish notice in the newspaper that a public
hearing will be held to entertain public input regarding the imposition of special assessments on properties that
have benefited from public projects (e.g. installation of streets, sewers, water mains.) The notice must be
published at least 10 days prior to the hearing and mailed to the property owners who will be assessed.
BUDGETARY IMPACT:
There is no significant budgetary impact to the City to set a public hearing.
SOURCE OF FUNDING:
Not Applicable.

ATTACHMENTS:
Description
Sherwood Park Subdivision No. 9 Street Improvement Project 601132.00 Public Hearing Notice
NE Hwy 24 Sanitary Sewer Project 401098.00 Public Hearing Notice
Sherwood Park Subdivision No. 9 Street Improvement Project 601132.00 - Authorizing Resolution
9279 and Petition
NE Hwy 24 Sanitary Sewer Project 401098.00 - Authorizing Resolution No. 9303 and Petition
RTJ LLC - Affidavit for Special Assesments to Schuster Sub No. 3 (May 16, 2024)
Resolution 9539 (May 14, 2024) Sherwood Park Sub No. 9 Project 601132.00
 (Published in the Topeka Metro News May 27, 2024)

 NOTICE OF PUBLIC HEARING

 SHERWOOD PARK SUBDIVISION NO. 9
 STREET IMPROVEMENT PROJECT NO. T-601132.00

Notice is hereby given that there will be a meeting of the Governing Body of the City of Topeka, Shawnee
County, Kansas, held on June 11, 2024, at 6:00 P.M., in the Council Chamber 214 E. 8th, for the purpose of
considering written or oral objections to the proposed assessments on file in the office of the Clerk, on all lots,
parcels and pieces of ground liable for the cost of improvement, same being street improvement for
Sherwood Park Subdivision No. 9 authorized by Resolution of Advisability and Authorization No 9279,
adopted and approved December 14, 2021, and Resolution of Advisability and Authorization No 9330,
adopted and approved June 14, 2022, amended by Resolution of Advisability and Authorization No
9539, adopted and approved May 14, 2024.

GENERAL NATURE OF IMPROVEMENT:
To construct paved street to serve 18 lots within Sherwood Park Subdivision No. 9, along with concrete curb
and gutters, storm sewer structures, piping, and engineering and all other contingencies required for a complete
project.

IMPROVEMENT DISTRICT:
Sherwood Park Subdivision No. 9
Lots 1 through 7, Block A
Lots 1 through 11, Block B

METHOD OF ASSESSMENT:
On a unit basis for all lots which are included in the improvement district. There are 18 Lots.

TOTAL COST & APPORTIONMENT OF COSTS:
Total Cost = $1,028,889.34
 18 Units in Improvement District
 100% paid by the Improvement District.

All of above described territory being situated in the City of Topeka, Shawnee County, Kansas.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City for Topeka to be affixed
on May 9, 2024.



 /s/ Brenda Younger
 Brenda Younger
 City Clerk
 (Published in the Topeka Metro News May 27, 2024)

 NOTICE OF PUBLIC HEARING

 660 NE HIGHWAY 24
 SANITARY SEWER MAIN IMPROVEMENT PROJECT NO. T-401098.00

Notice is hereby given that there will be a meeting of the Governing Body of the City of Topeka, Shawnee
County, Kansas, held on June 11, 2024, at 6:00 P.M., in the Council Chamber 214 E. 8th, for the purpose of
considering written or oral objections to the proposed assessments on file in the office of the Clerk, on all lots,
parcels and pieces of ground liable for the cost of improvement, same being sanitary sewer main
improvement for 660 NE Highway 24 authorized by Resolution of Advisability and Authorization No
9303, adopted and approved April 19, 2022.

GENERAL NATURE OF IMPROVEMENT:
To construct and extend 750 linear feet of sanitary sewer main and lateral lines for 6 lots within 660 NE Hwy
24, and all other contingencies required for a complete project.

IMPROVEMENT DISTRICT:
Unit 1: Schuster Subdivision No. 2, S17, T11, R16, Block A, Lot 3

Unit 2: Schuster Subdivision No. 3, S17, T11, R16, Block A, Lots 1, and 2 and the east 30 feet of the south
150 feet of North Topeka Golf Center No. 2, Block A Lot 4

Unit 3: North Topeka Golf Center No. 2, S17, T11, R16, Block A, Lots 2, 3 and 4, except the east 30 feet of the
south 150 feet of North Topeka Golf Center, No. 2, Block A, Lot 4

METHOD OF ASSESSMENT:
On a unit basis for all lots which are included in the improvement district. There are 6 Lots.

TOTAL COST & APPORTIONMENT OF COSTS:
Total Cost = $150,000
 6 Units in Improvement District
 100% paid by the Improvement District.

All of above described territory being situated in the City of Topeka, Shawnee County, Kansas.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City for Topeka to be affixed
on May 9, 2024.


 _/s/ Brenda Younger_______________________
 Brenda Younger, City Clerk
 IMPROVEMENT PROJECT
 PETITION
 (100% of Property Owners within Improvement District)

THE MAYOR AND COUNCILMEMBERS
City of Topeka

We, the undersigned owners of record of real estate located within the Improvement District legally
described herein, do hereby respectfully petition for the following Sanitary Sewer
improvements, in accordance with the conditions herein contained, and as provided by K.S.A. 12-6a01,
et seq., as amended.

 PROJECT NO.

 A. GENERAL NATURE OF IMPROVEMENT:
 Extension of approximately 750 linear feet of sanitary sewer main and lateral lines

 B. PROPOSED IMPROVEMENT DISTRICT:
 Six (6) lots as shown on Exhibit 1.

 C. ESTIMATED OR PROBABLE COST:
 $150,000
 This cost estimate has been prepared using the best information available, without
 benefit of a detailed engineering design. Variances may occur as the design details are
 developed. These costs should not be considered final.

 D. METHOD OF ASSESSMENT:
 Unit method of assessment per the following unit distribution of six (6) total units:

 Name of Property Partial Legal Description of Unit
 Owner Property Owned Assessment
 AAROTHAN LLC NORTH TOPEKA GOLF 3
 CENTER NO 2, S17, T11, R16,
 BLK A LOTS 2, 3, AND 4,
 EXCEPT EAST 30 FEET OF
 THE SOUTH 150 FEET OF
 NORTH TOPEKA GOLF
 CENTER NO 2, BLK A LOT 4

 RTJ LLC SCHUSTER SUB NO 2, S17, 2
 T11, R16, BLK A, LOTS 1, 2,
 AND EAST 30 FEET OF THE
 SOUTH 150 FEET OF NORTH
 TOPEKA GOLF CENTER NO 2,
 BLK A LOT 4

 SNOW SCHUSTER SUB NO 2, S17, 1
 TERMINATORS LLC T11, R16, BLK A, LOT 3
 UNIT TOTAL 6


 Page 1 of 3
E. APPORTIONMENT OF COSTS:
 Costs are to be paid 100 percent by the owners of property within the Improvement
 District through a special assessment levied upon the benefited properties.

F. CERTIFICATION OF SIGNERS OF THE PETITION:
 We understand, agree and certify:
 (i) That we own 100% of the property or properties included in the Improvement
 District; and

 (ii) That this Petition is one submitted pursuant to subsection (c) of K.S.A. 12-6a04,
 and amendments thereto; and

 (iii) That the proposed Improvement District does not include all properties which
 may be deemed to benefit from the proposed improvements; and

 (iv) That we may not withdraw our signature(s) from this Petition after the
 Governing Body commences consideration of this Petition or later than seven (7)
 days after such filing, whichever occurs first; and

 (v) That we are willing to pay the costs of the proposed improvements; and

 (vi) That we hereby waive the notice of and the opportunity to appear at a Public
 Hearing available under K.S.A. 12-6a01. et seq., Further we request that the
 Governing Body adopt a Resolution authorizing the above described
 improvement; and

 (vii) That the parcels of property contained within the Improvement District may not
 be altered by replatting or other means until assessments have been levied unless
 the developer submits a new Petition signed by all property owners with the
 changes or modifications to the parcels within the Improvement District.
 Provided, however, no new petition will be required if all owners of the parcel(s)
 to be altered provide the City Engineer written notice specifying the allocation of
 the project costs among the new parcels to be created through the replat. Said
 written notice of the allocation of project costs shall accompany the application
 for the replat and also shall be filed with the Register of Deeds and shall be a
 covenant running with the land and binding on the subsequent owners of said
 parcels; and

 (viii) That, in addition to the costs for the improvement, we will be responsible for
 paying all applicable rates, fees or charges for municipal services such as water,
 sanitary sewer or storm water management; and

 (ix) No signator to this petition has a financial interest in an existing development
 with delinquent tax obligations. (Resolution No. 8726); and

 (x) If the signator is a legal entity, no director, officer, or member of the entity has a
 financial interest in any property with delinquent special assessments, ad
 valorem/property taxes, or other federal or state tax liens anywhere within the
 State of Kansas (Resolution No. 8726); and

 (xi) That, if the property is not owned by an individual or individuals, we have

 Page 2 of 3
G:\Shared drives\205079\CADD\205079 exhibit.dwg, Exhibit, 4/6/2021 4:44:15 PM




 G:\Shared drives\205079\CADD\205079 exhibit.dwg




 FRONTAGE RD.
 US HIGHWAY 24




 1.67%
 878.20 878.34




 0.00%
 881.00 881.00
 879.00




 5.04%
 880.90
 880.77
 880.77


 -2.00%
 2.00%
 2.00%
 881.00
 881.00 880.75
 880.90


 1.82%



 880.50
 -3.29%

 880.07 1.00% 881.11 878.89 1.00% 879.44 1.07% 880.60 -0.75% 880.10
 878.89 879.34 879.37
 1.00%

 879.44
 878.96 7.00% 879.99
 879.99



 879.66 879.09

 -1.11%
 3.71% -1.00%

 881.10
 1.00%




 879.24 878.67


 881.50 0.55%
 882.00

 88
 1.1
 0
 -1
 2.3
 9%
 887777.
 70
 877.70
 -2 878 -
 .95- .50
 % 8
 87722.52
 -2.51% 8773.24% 77.00.32 %
 879.00 .32
 878.50 8770.00%0
 877
 .00
 .00 .00%




 © 2020 Microsoft Corporation © 2020 Maxar ©CNES (2020) Distribution Airbus DS




 OWNER: DEVELOPER:
 SEAL:
 CFS NO.:
 ORIGINAL CONTRACT SHEET NUMBER: EXHIBIT 1
 REVISIONS: TOPEKA, KS 20-5079
 DATE: DRAWN BY: CHECKED BY:
 NO. DATE DESCRIPTION
 DOCUMENT
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: Richard Faulkner, DOCUMENT #:
 Development Services
 Division Director
SECOND PARTY/SUBJECT: Trade Board Residency PROJECT #:
 Requirement
CATEGORY/SUBCATEGORY 013 Ordinances - Codified / 002 Administration
CIP PROJECT: No
ACTION OF COUNCIL: Discussion 05-14-24. JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

ORDINANCE introduced by Interim City Manager Richard U. Nienstedt, concerning the establishment of
boards for each trade created, amending Section 5.63.120 of the Topeka Municipal Code and repealing
original section. (The Policy and Finance Committee recommended approval on April 23, 2024.)

Voting Requirement: Action requires five (5) votes of the City Council. The Mayor does not vote. The
proposed ordinance involves a matter of home rule on which the Mayor has veto authority.

(Approval will open eligibility for board membership to qualified candidates that live in Shawnee County and
work for or own a business in the City of Topeka.)

VOTING REQUIREMENTS:
Action requires at least five (5) votes of the City Council. The Mayor does not vote.
POLICY ISSUE:
This is a request to modify Section 5.63.120 of the Topeka Municipal Code to allow people who live in the county
and either work or own a business in the city to serve on city boards. The current ordinance requires that you live
in the city limits to serve on city boards. We have had several candidates apply to sit on our boards but were
denied because the did not live in the city limits but they worked in the city or owned a business in the city. We
have three trade boards that are in need of members. The boards are required to have 5 members. The
plumbing and mechanical boards are in need of two members and the electrical board is in need of one member.
We have had candidates apply but were denied because they did not live in the city limits.
STAFF RECOMMENDATION:
Discussion only. Staff is recommending approval by the Governing Body when the ordinance is considered.
BACKGROUND:
The Board of Building Fire and Appeals went through a similar process to help fill seats on the board with
qualified candidates. he board worked to get the requirement modified to allow people who live in the county and
work in the city to be allowed to sit on city boards.
BUDGETARY IMPACT:
Not applicable.
SOURCE OF FUNDING:
Not applicable.

ATTACHMENTS:
Description
Proposed Ordinance
Cover Memo - R. Faulkner (April 12. 2024)
Policy and Finance Committee Presentation (April 23, 2024)
Policy and Finance Committee Report (April 23, 2024)
Policy and Finance Committee Meeting Minutes Excerpt (April 23, 2024)
 1 (Published in the Topeka Metro News _______________________)
 2
 3 ORDINANCE NO. _____________
 4
 5 AN ORDINANCE introduced by Interim City Manager Richard U. Nienstedt,
 6 concerning the establishment of boards for each trade created,
 7 amending § 5.63.120 of the Topeka Municipal Code and repealing
 8 original section.
 9
10 BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF TOPEKA, KANSAS:

11 Section 1. That section 5.63.120, Boards, of The Code of the City of Topeka,

12 Kansas, is hereby amended to read as follows:

13 Boards.

14 (a) Boards for Each Trade Created. There is hereby created a board for each of

15 the licensed trades: Board of Electrical Appeals, Board of Plumbing Appeals, and Board

16 of Mechanical Appeals. Such boards shall have five members and shall be comprised of

17 two masters licensed in the particular trade, two journeymen licensed in the particular

18 trade, and an engineer, practicing in the particular trade, appointed in accordance with

19 TMC 2.205.010 and the Charter Ordinance codified at Appx. A, Section A2-72.

20 Provided, however, the two positions designated to be filled by journeymen may be

21 filled by licensed journeymen, licensed masters, or engineers practicing in that particular

22 trade. Further, a candidate for a position on the board, who is otherwise qualified but

23 does not reside in the City, may be appointed if the candidate resides in Shawnee

24 County and is employed or operates a business within the City. The purpose of the

25 boards shall be to hear appeals from administrative decisions and upon request from

26 the administration to review applicants in accordance with this chapter.

27 (b) Terms of Members. The terms of office for the members of the trade

28 licensing boards shall be two years.



 ORD/Trade License Board Criteria 4/25/24 1
29 (c) Chairpersons. The chairpersons of the trade licensing boards shall be

30 selected by a majority vote of the members thereof.

31 (d) Licensing Authority. The Board shall have the final authority to determine the

32 experience and competency to take the examination for the particular license. The

33 Development Services Director shall review all initial applications prior to testing to

34 determine eligibility and shall notify the applicant of the test results within seven working

35 days after receipt of the test results. Any appeals from the licensing determination of the

36 Development Services Director shall be made to the Board.

37 (e) Authority to Hear Appeals, Permit Exceptions and Grant Variances or Waivers.

38 (1) The Board shall have authority to hear and determine appeals from

39 interpretations or other determinations by the Development Services Director of the

40 code.

41 (2) The Board shall also have the authority to grant exceptions, variances or

42 waivers from the code provisions in cases or situations which meet the purpose and

43 intent of the code. An exception, variance or waiver shall only be granted in those

44 situations that will not endanger life or limb, health, property, or public welfare. All

45 requests for appeals from interpretation of the code by the Development Services

46 Director, exceptions, variances or waivers shall be written. Such application shall be

47 accompanied by a full written explanation of the rationale and reasoning for such

48 request.

49 (3) Procedure for appeal and granting exceptions, variances or waivers shall be

50 in accordance with TMC 2.45.010 et seq. Provided, however, appeals under this




 ORD/Trade License Board Criteria 4/25/24 2
51 chapter shall be to the Board and not to a Hearing Officer. Further, the decision of

52 the Board shall constitute the final determination by the City.

53 (f) Authority to Suspend or Revoke License.

54 (1) The Board shall be empowered to suspend a license for infractions including

55 but not limited to the following:

56 (i) Failure to obtain a permit prior to initiating work on the project.

57 (ii) Creating a hazardous situation which endangers life and/or property.

58 (iii) Failure to correct a written violation notice within the allotted time.

59 (2) The Board shall be empowered to revoke a license for infractions including

60 but not limited to the following:

61 (i) Loaning of his license to another individual or company.

62 (ii) Creating a hazardous situation which endangers life and/or property.

63 (iii) Subsequent violations of failure to obtain a permit prior to initiating

64 work on the project, creating a hazardous situation which endangers life and/or

65 property, or failure to correct written violation notice within the allotted time after

66 having been previously suspended for such violation.

67 (3) The Development Services Director shall send written notice to the license

68 holder setting forth the alleged infraction(s) and setting forth a time and place at

69 which the proposed suspension or revocation will be heard by the Board. Procedure

70 for administrative hearings related to suspension or revocation shall be in

71 accordance with TMC 2.45.010 et seq. to the extent applicable. Provided, however,

72 appeals under this chapter shall be to the Board and not to a Hearing Officer.

73 Further, the decision of the Board shall constitute the final determination by the City.




 ORD/Trade License Board Criteria 4/25/24 3
74 During the course of suspension or revocation, all work shall cease except that work

75 necessary to correct a hazardous situation or correct a written violation notice.

76 Section 2. That original § 5.63.120 of The Code of the City of Topeka, Kansas,

77 is hereby specifically repealed.

78 Section 3. This ordinance shall take effect and be in force from and after its

79 passage, approval and publication in the official City newspaper.

80 Section 4. This ordinance shall supersede all ordinances, resolutions or rules,

81 or portions thereof, which are in conflict with the provisions of this ordinance.

82 Section 5. Should any section, clause or phrase of this ordinance be declared

83 invalid by a court of competent jurisdiction, the same shall not affect the validity of this

84 ordinance as a whole, or any part thereof, other than the part so declared to be invalid.

85 PASSED AND APPROVED by the Governing Body on ____________________.

86
87 CITY OF TOPEKA, KANSAS
88
89
90
91 __________________________________
92 Michael A. Padilla, Mayor
93 ATTEST:
94
95
96
97 ________________________________
98 Brenda Younger, City Clerk




 ORD/Trade License Board Criteria 4/25/24 4
 Richard Faulkner rfaulkner@topeka.org
 Division Director of Development Services Tel: 785-368-1606
 Holliday Building, 620 SE Madison St., Topeka, KS 66607 www.topeka.org


Date: April 23, 2024

To: Policy & Finance Committee
 Marcus Miller
 Spencer Duncan
 Michelle Hoferer

From: Richard Faulkner, Division Director Development Services

Subject: Topeka Municipal Code 5.63.120


 At the present time we have three trade boards, Plumbing, Mechanical and Electrical,
 which need members to fill the boards. The Plumbing Board is down 2 members,
 Mechanical Board down 2 members, and the Electrical Board down 1 member. We have
 reached out to people in these trades to get members. We had some response and had
 people in these trades submit applications to join the boards but were not selected. The
 issue that they faced is they do not live within the city limits so their applications were
 denied.


 This is an issue that was faced by the Board of Building Fire Appeals (BBFA). To
 address this issue the BBFA worked to get the requirement of living within City limits
 modified. They were able to get it modified to allow board members who own a business
 or work within the city limits be allowed to be on BBFA. We are working to get this
 same modification applied to the trade boards.
Topeka Municipal Code
 Amendment
 Section 5.63.120 Boards
Current Code 2


Our current municipal code requires that all members of our
boards reside within the city limits of Topeka:
 TMC 2.205.010 …Unless otherwise provided, all
 members appointed to any board, commission, or
 plural authority shall be residents of the City…
Overview 3


• The current code limited the number of people who may
  apply to a board
• Our trade boards are not filled at this time (Plumbing-2,
  Mechanical-2, and Electrical-1)
• We reached out to our contractors in these fields to get
  candidates for these boards.
• We had enough candidates to fill the boards but they
  did not live in the city limits
• The Board of Building Fire and Appels (BBFA) was faced
  with same situation
Review Process 4



• We have sent out emails to our licensed contractors to get
  their input on looking into modifying this code to include
  people who live in the county and either own a business or
  work in Topeka
• We discussed this proposal with the trade boards and the
  BBFA
• The BBFA was able to get the requirement modified to allow
  people who live in the county and either own a business or
  work in Topeka to join their board
Conclusion 5



• All the trade boards and the BBFA have recommended
  that we bring this request to amend this code to the
  Governing Body
• Staff supports this recommendation
• Our trade boards are important part of the development
  of our community, and having these boards full is
  important to collect input and feedback
 COMMITTEE REFERRAL SHEET
 COMMITTEE REPORT
 Name of Policy & Finance
 Committee:

 Title: Ordinance: Modification to Section 5.63.120 of the TMC

Date referred
from Council
 meeting:

Date referred April 23, 2024
 from
 Committee:

  Committee MOTION: Committee member Hoferer made a motion to approve the
 Action: request to amend the TMC 5.65.120. Committee member Miller seconded.
 Motion approved 3-0-0.



  Comments:



 Members of Councilmembers Spencer Duncan (Chair), Marcus Miller,
 Committee: Michelle Hoferer
Agenda Date May 14, 2024
 Requested:
 CITY OF TOPEKA
 CITY COUNCIL Liz Toyne, Executive Assistant
 City Hall, 215 SE 7th St., Room 255 E-mail: etoyne@topeka.org
 Topeka, KS 66603-3914
 (785) 368-3710 www.topeka.org

 EXCERPT
 1st Floor Conference Room; Cyrus K. Holliday Building Topeka, Kansas, Tuesday, April
23, 2024. The Policy & Finance Committee members met at 2:00 P.M., with the following
Committee members present: Duncan (Chair), Miller, and Hoferer.

 The following is an excerpt of the draft minutes from the meeting:

 APPROVAL by the Committee of an ORDINANCE to modify Section 5.63.120 of the
 Topeka Municipal Code to allow people who live in the county and either work or own a
 business in the city to serve on city boards.

Trades Board Membership Residency Requirement
Development Services Division Director Richard Faulkner presented information on the
Municipal Code, section 5.63.120 Boards. Presently, applicants to City Trade Boards are
required to reside within the city limits of Topeka. This has put limitations on professionals who
work in Topeka, and some recent applicants own businesses in Topeka, but live outside of the
city limits. At present time, there are three (3) City Trade Boards and all of the boards are short
members. This begins to cause a problem when it comes to being able to have a quorum to hold a
meeting and conduct business.

Presentation Highlights:
Current board vacancies include: 2 on the Board of Plumbing Appeals, 2 on the Board of
Mechanical Examiners Appeals, and 1 on the Board of Electrical Appeals.

Contractors in these fields are contacted to help recruit candidates for the boards.

There have been enough qualified candidates that were needed, however they do not reside
inside of the city-limits.

The Board of Building Fire and Appeals (BBFA) was faced with the same situation.

Staff sent emails to licensed contractors to seek input on interest of modifying the code to
include people who live in the county and either own a business or work in Topeka. – The
feedback received was positive and in favor of this change.

Staff discussed the proposal with the trade boards and the BBFA. – They were also in favor of
the change.

Presented at the May 14, 2024 Governing Body Meeting Page 1
The BBFA was able to get the requirement modified to allow people who live in the county and
either own a business or work in Topeka to join their board. They had also experienced this issue
previously.

Staff supports the recommendation, as does all of the trade boards and the BBFA and is seeking
approval by the Governing Body to amend it.

The trade boards are an important part of the development of our community, and having these
boards full is important to collect input and feedback.

Questions/Comments:
Committee member Hoferer voiced support for approving this. She provided testimony from a
professional standpoint on the matter to support what Division Director Faulkner presented on.

Chairman Duncan noted the BBFA change was made about two years ago and echoed the same
concerns that they had faced prior to the change, and felt that people who worked or owned
businesses inside of the city limits still provided an investment into Topeka. He noted that the
change has since been positive and he would also support doing this for the Trade Boards.

Committee member Miller touched on the same sentiments made by the other Committee
members.

Interim City Manager Nienstedt anecdotally pointed out that this model being considered is not
unusual, and that there are other communities that have faced the same issue. He stated that
whether or not the tradespeople live in the city they work in, they share the same goal to try and
ensure that the trade is regulated correctly and fairly.

MOTION: Committee member Hoferer made a motion to approve the request to amend the TMC
5.65.120. Committee member Miller seconded. Motion approved 3-0-0.

 ***************************




Presented at the May 14, 2024 Governing Body Meeting Page 2
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: Dan Warner, AICP, DOCUMENT #:
 Planning Division
 Director
SECOND PARTY/SUBJECT: Neighborhood Health PROJECT #:
 2023
CATEGORY/SUBCATEGORY
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

DISCUSSION regarding an update on the Neighborhood Health Map.

(The findings on the Neighborhood Health Map updates for 2023 will be presented to the Governing Body.)

VOTING REQUIREMENTS:
N/A.
POLICY ISSUE:
Present the 2023 Neighborhood Health update to understand what changes have occurred.
STAFF RECOMMENDATION:
Discuss findings.
BACKGROUND:
The City of Topeka has measured the "health" of its neighborhoods since 2000 to determine priorities for planning
and investment decisions. Based on a medical treatment theme, five "vital signs" (poverty, crimes, residential
property values, homeownership, and unsafe structures) are used as indicators of the overall "health"
classification for a neighborhood. Those classifications include:

Healthy - optimal conditions
Out Patient - favorable conditions
At Risk - emerging negative conditions
Intensive Care - seriously distressed conditions

Health ratings provide insight and measure progress which in turn can be used to improve neighborhood
conditions. Many investment programs and initiatives have been based on the health ratings including the
Neighborhood Revitalization Program, DREAMS I and DREAMS II (previously SORT), Pedestrian Master Plan,
and other community initiatives.

The health ratings actually measure Census Block Groups which may overlap established neighborhood
boundaries. Each neighborhood may contain one or more block groups.

The Planning Department created the original health map in 2000 with updates in 2003, 2007, 2011, 2014, 2017,
and 2020. The most recent update uses 2023 data.
BUDGETARY IMPACT:
Neighborhood health ratings can be used as a factor in budget decisions.
SOURCE OF FUNDING:
N/A.

ATTACHMENTS:
Description
2023 Neighborhood Health Update Presentation
Neighborhood Health Executive Summary
2023 Health Maps
 Topeka Neighborhood
 Health
 Dan Warner, AICP
 Planning Division Director




2000 03 07 11 14 17 20 2023
What is neighborhood health? 2


1 Planning Tool
 • Triage metric for neighborhoods
 • Residential-based indicators
 • Measures progress
 • Guides investment decisions and helps prioritize resources
Health = 5 Vital Signs 3




 POVERTY CRIMES RESIDENTIAL HOME UNSAFE
 PROPERTY OWNERSHIP STRUCTURES
 VALUES


 NOTE: Influenced by larger market trends
 4

Vital signs Classifications

 optimal
 HEALTHY



 OUT favorable
 PATIENT
 average
 emerging
 AT RISK negative



 INTENSIVE
 seriously
 CARE distressed
 5



What changed for 2023?
Neighborhood Health 2020-2023 6



 124 block groups

 19 block groups
 Better Health Rating
 (14 Healthy or Out Patient)

 7 block groups
 fell into Out Patient

 7 block groups
 fell into At Risk
 2 block group
 fell into Intensive Care
City-Wide Health Trending Up 7



 Census block groups

 2000 Intensive Care/At Risk
 cut from:
 27% to 25% (2020) 6%
 8%
 37% to 25% (2000)
 19%
 19%
 46% Health/OP improved 50%
 from:
 25%
 73% to 75% (2020)
 27%
 63% to 75% (2000)



 2020 2023
NIA Health Trending Up 8




 Census block groups

 2000 Healthy/OP changes from:
 4%
 44% to 41% (2020)
 9% 23% to 41% (2000)
 17% 12%


 35% Intensive Care/At 37%
 39% Risk changes from:
 48%
 56% to 60% (2020)
 77% to 60% (2000)


 2020 2023
 9




Where?
10
 11




Why?
Larger Trends 12


Worldwide Inflation
 • Pandemic impacts still being felt; costs on the rise
Economy
 • More people poverty; improved job market
Housing Market
 • “For sale” inventory very low; values appreciating rapidly; shift
 to multi-family; Infill and rehabilitation projects on the rise
Property Maintenance
 • More blighted and vacant structures cited; Changing Our
 Culture of Property Maintenance
2020-2023 NIA Block Groups 13




 +17 +20
 +15
 +10 +11
 +3




 POVERTY PUBLIC PROPERTY SF HOME UNSAFE
 SAFETY VALUES OWNERSHIP STRUCTURES
 -3 -1 -3
 -8
 -15
 -18
How will the findings be used? 20


Help the public understand trends/data
 • Open access to data online
 • Reach out to impacted neighborhoods and CAC
Update programs and measures
 • NRP tax rebates
 • DREAMS
 • Property Maintenance
 • Neighborhood Partnerships
 • Affordable Housing
 • Other
Summary 21


Health Gains for Most
 • More areas improved than not since 2020; East Topeka
 continues it’s rise
Economy Matters
 • Property values and incomes positively impacted
Property Maintenance Matters
 • Ramped up anti-blight initiatives tied to Changing Our
 Culture of Property Maintenance
Long-Term NIA Health Remains Steady
 • Healthy and OP block groups nearly the same from 2020
 22




 More Information & Interactive Map
www.topeka.org/planning/neighborhood-health
Neighborhood Health 2023 – Executive Summary
Background
Since 2000, the City of Topeka has measured the “health” of its neighborhoods to determine priorities for planning
and investment decisions. Based on a medical treatment theme, 5 “vital signs” are used as indicators of the overall
“health” classification of a neighborhood. Health ratings provide insight and measure progress which in turn can be
used to improve neighborhood conditions. Many investment programs have been based on the health ratings
including the Neighborhood Revitalization Program, DREAMS program, Pedestrian Master Plan, and other
community initiatives.
Each vital sign contains a score ranging from the most desirable condition (4 points) to the least desirable
conditions (1 point). The average scores for all five vital signs are used to determine the block
group/neighborhood’s overall health as shown below:



 Health Classifications (Composite)

 Healthy – optimal conditions (3.4 – 4.0)

 Out Patient – favorable conditions (2.8 – 3.2)

 At Risk – emerging negative conditions (2.0 – 2.6)

 Intensive Care – seriously distressed conditions (1.0 – 1.8)

 Vital Signs Source
 2018-2022 US Census Bureau
 Poverty Level
 5-Year American Community Survey
 2022-2023 Topeka Police Department and City of
 Public Safety
 Topeka Planning Department

 Residential Property Values 2023 Shawnee County Appraiser’s Office

 2023 Shawnee County Appraiser’s Office and City
 Single Family Home Ownership
 of Topeka Planning Department

 2023 City of Topeka Property Maintenance
 Unsafe Structures
 Division


The resulting health maps and data show neighborhoods by Census Block Groups – Geographic areas used by the
U.S. Census Bureau to provide neighborhood-level data. Some block groups overlap established neighborhood
boundaries and the neighborhoods may contain more than one block group. Health ratings are calculated for each
block group as a composite of all five vital signs.
The original Health Map was established in 2000 and updated in 2003, 2007, 2011, 2014, 2017, 2020, and 2023.




 EXECUTIVE SUMMARY PAGE 1
EXECUTIVE SUMMARY PAGE 2
Needs to be Changed




 North Topeka East
 North Topeka West



 Oakland

 Ward Meade /
 Historic Old Town

 Historic Old Town
 Downtown



 East End
 Tennessee Town /
 Historic Holliday Park Jefferson Square
 East Topeka South


 Central Highland Park




 Highland Crest




 EXECUTIVE SUMMARY PAGE 3
 Ward Meade /
 Historic Old Town
 Historic Old Town Oakland

  Huntoon & Wanamaker

 Oakland

 Historic Holiday Park Downtown East Topeka North




 Quinton Highland Acres
Wanamaker Corridor Valley Park Heights Steele
 Park Park Park




 EXECUTIVE SUMMARY PAGE 4
Neighborhood Highlights
The 2023 Neighborhood Health Ratings showed improvement in 15 block groups and a decline in 10 block groups
which impacted 16 Neighborhood Improvement Associations (NIAs). Block groups do not perfectly overlap with
NIA’s and this can result in multiple Health Ratings being associated with an NIA. The following highlights some of
those neighborhoods that changed their health rating for “better” or “worse”, since the last update in 2020.

“Better” Health Rating Highlights
Healthy
Hi-Crest (30:11)

 • First time receiving a “Healthy” health rating
 • Reduction in number in poverty and secured/unsafe structures
 • Appraised home values increased nearly $30,000 since 2020 health rating
Oakland (10:1)

 • Returned to “Healthy” for first time since 2014
 • $20,000 increase in appraised home value
 • Reduction in number of secured/unsafe structures

Out Patient
Central Highland Park (13:4)

 • Southwest section of the neighborhood, bounded by Indiana, 26 th, Adams, and 29th
 • Returned to “Out Patient” after dipping to “At-Risk” in 2020
 • Reduction in secured/unsafe structures and crime
East End (9:2)

 • Block group 9:2 shifted from Oakland to East End
 • Returned to “Out Patient” for the first time since 2014
 • Reduction in the number of individuals in poverty
East Topeka South (12:1)
 • First-ever “Out Patient” health rating
 • Reduction in poverty rate and crimes per 100 people
Historic Old Town (5:1)

 • First-ever “Out Patient” health rating
 • Average appraised residential property values increased nearly $40,000
 • Reduction in the number of persons in poverty and crimes per 100 people
Jefferson Square (15:3)
 • Returned to “Out-Patient” for the first time since 2007
 • Average appraised residential property value increased by $28,000
 • Reduction in the number of crimes per 100 people
North Topeka West (7:1)
 • First-ever “Out Patient” health rating
 • Reduction in the number of secured/unsafe structures


 EXECUTIVE SUMMARY PAGE 5
Ward Meade (6:1)
 • Returned to “Out Patient” for the first time since 2014
 • Reduction in the number of secured/unsafe structures

At Risk
Downtown (40:1)

 • Returned to “At-Risk” after “Intensive Care” in 2020
 • Reduction in the number of secured/unsafe structures
 • Small reduction in the number in poverty
Central Park/Historic Holiday Park/Tennessee Town (4:1)
 • Returned to “At-Risk” after “Intensive Care” in 2020
 • Reduction in the number of secured/unsafe structures
 • Reduction in the number of crimes per 100 people
Hi Crest - West (29:2)

 • First time with an “At-Risk” health rating since 2003
 • Reduction in number of part 1 crimes per 100 people
 • Reduction in the number of secured/unsafe structures
Historic North Topeka East (8:3)
 • Generally, this is the area between Morse and Soldier Creek
 • Reduction in the number of persons in poverty and crimes per 100 people
Ward Meade/Historic Old Town (6:2)

 • Returned to “At-Risk” for the first time since 2014
 • Reduction in the number of individuals in poverty and secured/unsafe structures

“Worse” Health Rating Highlights
Intensive Care
Old Town (21:1)
 • First time falling into the “Intensive Care” health rating
 • Increase in crime per 100 people and secured/unsafe structures
Old Town/Ward Meade (6:3)

 • First time falling into the “Intensive Care” health rating since 2000
 • Increase in number of secured/unsafe structures
 • Percent of people in poverty doubled

At Risk
37th and Topeka Boulevard (28:3)

 • Instances of crime per 100 people remains high
 • Large increase in the number of secured/unsafe structures
Downtown (40:2)
 • Returned to “At-Risk” after one cycle in Intensive Care

 EXECUTIVE SUMMARY PAGE 6
 • Decrease in single-family homeownership
 • Increase in secured/unsafe structures
East Topeka North (11:1)

 • Appraised average residential values grew at a faster rate than other block groups within the NIA
 • Increase in the number of secured/unsafe structures
Historic Holliday Park (5:2)

 • Significant increase in the percentage of people in poverty
 • Appraised average residential values out paced other block groups within the NIA
 • Increase in the number of secured/unsafe structures
Oakland (10:2 & 10:3)

 • First time falling into “At-Risk” for both block groups
 • Both experienced an increase in the percent of people in poverty
 • All other variables remained consistent


Quinton Heights Steele (28:2)
 • Significant increase in the percent of people in poverty
 • This block group has cycled between “At-Risk” and “Out-Patient” since the development of neighborhood
 health mapping.

Out Patient
Highland Acres (31:4)
 • New Block was created that removed land area east of I-470.
 • Total population declined and total number in poverty increased
 • Average residential home values stagnated, owner-occupancy dropped, and secured/unsafe structures
 increased
Valley Park (16:11)

 • Increase in the percent of people in poverty
 • The number of secured/unsafe structures dropped

DREAMS I
Since 2003, the City of Topeka has used a targeted approach for reinvestment in its most distressed
neighborhoods. Previously SORT (Stages of Resource Targeting), and what is now DREAMS I and DREAMS II,
annually combines $300,000 to $500,000 of the City’s federal housing allocation with $1.4 to $1.7M of local
infrastructure funds to strategically reinvest into a 4-5 block target area, primarily within an At Risk/Intensive Care
neighborhood. The funding implements neighborhood plans developed by the City and Neighborhood
Improvement Associations (NIA). Below are the neighborhoods and their census block group Target Areas that
have been selected for SORT/DREAMS I between 2000 and 2023 and composite scores over the same period.




 EXECUTIVE SUMMARY PAGE 7
 Health Score
 Target Area
 SORT Year NIA 2000 2003 2007 2011 2014 2017 2020 2023
 Block Group
 2003 East Topeka South 11:3 1 1.4 1.4 1.8 2.2 2.2 2.2 2
 12:1 1.4 2.2 2.0 2.0 1.8 2.4 2.6 3
 2003 Monroe 40:3 1.6 1.4 1.4 1.8 1.4 1.4 1.8 1.6
 2003/2017 Tenessee Town 4:1 1.8 1.4 1.8 2.0 2.4 2.2 1.4 2
 5:3 1.4 1.8 2.0 2.8 2.6 2.2 2.4 2.2
 2005/2009 Chesney Park 4:4 1.6 1.6 1.8 2.4 2.4 2 2.4 2.4
 2005/2020 East Topeka North 11:2 2 2.0 2.0 1.8 1.8 2.2 2.2 2.2
 11:3 1 1.4 1.4 1.8 2.2 2.2 2.2 2
2005/2011/ 2015 Hi-Crest 29:1 1.4 1.0 1.4 1.6 1.6 1.8 2 2.2
 29:2 1.4 2.2 1.6 1.8 1.8 1.6 1.6 2.2
 29:4 1.4 1.6 1.4 1.8 1.6 1.2 1.2 1.6
 2005 Old Town 5:1 2 2.2 2.0 2.0 1.8 2.2 2.2 2.8
 5:3 2 1.8 2.0 2.8 2.6 2.2 2.4 2.2
 2007/2019 Central Park 4:2 2 2.4 2.2 2.4 2.6 2.4 2.4 2.2
 4:3 2.2 1.6 1.6 2.2 1.8 1.6 1.4 1.6
 2008/2023* Historic Holliday Park 4:1 1.8 1.4 1.8 2.0 2.4 2.2 1.4 2
 5:2 2.2 2.2 2.2 2.4 2.6 2.8 2.8 2.4
 2009 Ward Meade 6:1 2 2.2 2.6 2.8 3.0 2.4 2.4 2.8
 6:3 1.8 2.0 2.0 2.0 2.0 2 2.4 1.6
 2011 Central Highland Park 13:3 2.2 2.6 2.4 2.8 2.6 2.6 3 3
 2013 Historic North Topeka East 8:4 1.8 1.4 1.4 1.4 1.6 1.4 1.8 1.8
 2013 Oakland 10:1 3 3.2 2.8 3.2 3.4 3.2 3 3.4
 10:2 3 3.0 3.2 3.0 2.8 3 2.8 2.6
 10:3 2.8 3.0 3.2 2.8 2.8 3.4 3 2.6
 2015 North Topeka West 7:1 2.6 2.2 2.2 2.0 2.0 2.2 2.6 2.8
 2017 Quinton Heights-Steele 15:1 2.8 2.6 3.0 2.4 2.0 3 2.8 2.4
 2021 Valley Park 16:11 3.2 3.6 3.6 3.2 3.2 3.2 3.4 3
  Average Score 2.0 2.1 2.1 2.3 2.2 2.3 2.3 2.3


*2023 DREAMS I – Planning phase completed; no implementation yet
** Census Tract Block Groups 4:1,5:3, and 11:3 are duplicated in neighborhoods. Block Group 5:3 had a different
boundary alignment in the year 2000.

While the SORT/DREAMS I Planning Process begins in the SORT Year, implementation of infrastructure projects
and housing investment does not happen until two years after. Due to this, improvements to the Health Score
should not be expected until several years after the SORT/DREAMS I Year. In years where the SORT/DREAMS I year
falls between Neighborhood Health Scores; the implementation may not be reflected in the Health Score for two
Neighborhood Health cycles.




 EXECUTIVE SUMMARY PAGE 8
Neighborhood Improvement Associations and Other “At Risk” and “Intensive
Care” Block Groups
 Block Group 2000 2003 2007 2011 2014 2017 2020 2023
45th & Topeka 37:13* 3.6 2.6 3.4 3.4 2.6 2.2 2.4 2.2
Central Highland Park 12:2 2.4 2.0 2.0 2.2 2.2 2.8 2.6 2.4
Central Highland Park 13:1 2.5 3.0 3.4 3.2 2.8 3 3 3
Central Highland Park 13:2 2.4 2.4 2.8 2.6 2.6 2.6 2.4 2.6
Central Highland Park 13:3 2.2 2.6 2.4 2.8 2.6 2.6 3 2.8
Central Highland Park 13:4 2.6 3.0 2.8 2.8 2.8 3.2 2.6 2.8
Central Park 4:2 2.0 2.4 2.2 2.4 2.6 2.4 2.4 2.2
Central Park 4:3 2.2 1.6 1.6 2.2 1.8 1.6 1.4 1.6
Chesney Park 4:4 1.6 1.6 1.8 2.4 2.4 2 2.4 2.4
College Hill 18:1 Out Patient 3.2 3.6 3.2 2.8 2.4 2.8 3.2
College Hill 18:2 Healthy 3.4 3.6 4.0 3.4 3.2 3.6 3.4
College Hill 18:3 Healthy 3.8 4.0 3.6 3.6 3.6 3.4 3.6
College Hill 18:4 Healthy 3.6 3.8 3.4 3.8 3.6 3.6 3.4
Downtown 40:1 1.6 1.6 1.4 2.0 2.4 2 1.8 2.2
Downtown 40:2 1.8 2.2 2.0 2.4 2.0 2.2 2.8 2.6
East End 9:2* 3.2 3.2 3.0 2.8 2.8 2.6 2.6 3
East End 31:01 2.4 2.6 2.2 2.8 2.8 2.4 3 3
East Topeka North 11:1 1.6 2.2 2.2 2.0 2.2 2.2 2.8 2.6
East Topeka North 11:2 2.0 2.0 2.0 1.8 1.8 2.2 2.2 2.2
East Topeka North 11:3 1.0 1.4 1.4 1.8 2.2 2.2 2.2 2
East Topeka South 11:3 1.0 1.4 1.4 1.8 2.2 2.2 2.2 2
East Topeka South 12:1 1.4 2.2 2.0 2.0 2.0 2.4 2.6 3
East Topeka South 31:2 2.0 2.2 1.8 2.0 2.0 2.2 2.6 2.4
Elmhurst 18:1 Out Patient 3.2 3.6 3.2 2.8 2.4 2.8 3.2
Elmhurst 21:1 At Risk 2.8 2.6 2.4 2.4 2.2 2 1.8
Elmhurst 21:2 Out Patient 2.8 3.4 3.4 2.6 3 3 3.2
Highland Acres 31:4* 2.8 3.2 2.8 3.0 2.6 3 3.4 2.8
Highland Crest 29:1 1.4 1.0 1.4 1.6 1.6 1.8 2 2.2
Highland Crest 29:2 1.4 2.2 1.6 1.8 1.8 1.6 1.6 2.2
Highland Crest 29:4 1.4 1.6 1.4 1.8 1.6 1.2 1.2 1.6
Highland Crest 30:011 3.2 2.6 2.6 3.0 2.6 3.2 2.8 3.4
Highland Crest 30:012 3.2 2.6 2.6 2.8 2.8 2.8 3 3
Historic Holliday Park 4:1 1.8 1.4 1.8 2.0 2.4 2.2 1.4 2
Historic Holliday Park 5:2 2.2 2.2 2.2 2.4 2.6 2.8 2.8 2.4



Healthy 3.4 – 4.0 Out Patient 2.8 – 3.2 At Risk 2.0 – 2.6 Intensive Care 1.0 – 1.8




 EXECUTIVE SUMMARY PAGE 9
Historic North Topeka East 8:2 2.8 2.6 2.8 2.6 2.4 3.2 2.6 2.6
Historic North Topeka East 8:3 2.2 2.2 1.8 2 2.2 2.2 1.8 2.4
Historic North Topeka East 8:4 1.8 1.4 1.4 1.4 1.6 1.4 1.8 1.8
Historic Old Town 5:1 2.0 2.2 2.0 2.0 1.8 2.2 2.2 2.8
Historic Old Town 5:3 2.0 1.8 2.0 2.8 2.6 2.2 2.4 2.2
Historic Old Town 21:1 2.6 2.8 2.6 2.4 2.4 2.2 2 1.8
Jefferson Square 15:3 3 2.8 2.8 2.6 2.4 2.6 2.6 3.2
Likins Foster 28:2 2.2 3 3.2 3.2 2.8 2.8 2.8 3
Monroe 40:3 1.6 1.4 1.4 1.8 1.4 1.4 1.8 1.6
Monroe 40:4 2.4 2.2 2.2 2.8 2 2.6 2.2 2.4
North Topeka West 7:1 2.6 2.2 2.2 2.0 2.0 2.2 2.6 2.8
Norton 18:1 Out Patient 3.2 3.6 3.2 2.8 2.4 2.8 3.2
Norton 18:3 Healthy 3.8 4 3.6 3.6 3.6 3.4 3.6
Norton 18:4 Healthy 3.6 3.8 3.4 3.8 3.6 3.6 3.4
Norton 21:1 At Risk 2.8 2.6 2.4 2.4 2.2 2 1.8
Norton 21:2 Out Patient 2.8 3.4 3.4 2.6 3 3 3.2
Norton 21:3 Healthy 3.4 3.2 3 2.6 2.6 3 3.2
Norton 21:4 Out Patient 3.6 3.2 3 3.2 3.6 3.6 3.4
Oakland 9:1 3.6 3.8 3.8 3.0 2.6 3 3.2 3.2
Oakland 9:3 3.0 3.4 3.4 2.8 3.4 3 3 3.2
Oakland 10:1 3.0 3.2 2.8 3.2 3.4 3.2 3 3.4
Oakland 10:2 3.0 3.0 3.2 3.0 2.8 3 2.8 2.6
Oakland 10:3 2.8 3.0 3.2 2.8 2.8 3.4 3 2.6
Oakland 10:4 3.0 2.8 3.0 3.0 3.0 2.8 3 3
Quinton Heights Steele 15:1 2.8 2.6 3 2.4 2 3 2.8 2.4
Randolph 18:4 Healthy 3.6 3.8 3.4 3.8 3.6 3.6 3.4
Randolph 21:3 Out Patient 3.4 3.2 3.0 2.6 2.6 3 3.2
Randolph 21:4 Out Patient 3.8 3.2 3.0 3.2 3.6 3.6 3.4
Tennessee Town 4:1 1.8 1.4 1.8 2.0 2.4 2.2 1.4 2
Tennessee Town 5:3 1.4 1.8 2.0 2.8 2.6 2.2 2.4 2.2
Valley Park 16:11 3.2 3.6 3.6 3.2 3.2 3.2 3.4 3
Ward Meade 6:1 2.0 2.2 2.6 2.8 3.0 2.4 2.4 2.8
Ward Meade 6:2 1.0 1.4 1.6 2.2 2.0 1.6 1.6 2
Ward Meade 6:3 1.8 2.0 2.0 2.0 2.0 2 2.4 1.6
 * indicates a change in block group numbering from previous years



Healthy 3.4 – 4.0 Out Patient 2.8 – 3.2 At Risk 2.0 – 2.6 Intensive Care 1.0 – 1.8




 EXECUTIVE SUMMARY PAGE 10
EXECUTIVE SUMMARY PAGE 11
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: Richard U. Nienstedt,  DOCUMENT #:
 Interim City Manager
SECOND PARTY/SUBJECT: City of Topeka 2023 PROJECT #:
 Homelessness Task
 Force
 Recommendations
CATEGORY/SUBCATEGORY 006 Communication / 005 Other
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

DISCUSSION on findings and recommendations of the Homeless Initiative Team regarding mitigation of
homelessness.

VOTING REQUIREMENTS:
Discussion only.
POLICY ISSUE:
Update the Governing Body on efforts of Homeless Initiative Team to mitigating homelessness.
STAFF RECOMMENDATION:
Staff will provide an update on the City's Homelessness strategies.
BACKGROUND:
In February 2023, the City hired Sylver Consulting, Inc., to facilitate a team of individuals who will develop
effective solutions to address homelessness in Topeka in a proactive and thoughtful way.
In August 2023, the Governing Body approved the working group, made up of a core and auxiliary team. The
group was comprised of representatives from the City of Topeka, Shawnee County, local residents, a previously
unsheltered homeless individual, and the following organizations:
 Compassion Strategies
 Habitat for Humanity
 Shawnee County
 Shawnee County Department of Corrections
 Shawnee County Landlords Association
 Topeka Housing Authority
 Topeka Rescue Mission Ministries
 Valeo Behavioral Health Care
 YW CA Northeast Kansas

The group worked to understand and define the homelessness problem and conducted in-depth
research with subject matter experts, collecting and reviewing the data, generating and testing possible
solutions, and much more. The entire process was expected to last eight months with the expectation
the City would be provided with multiple solutions to address homelessness in Topeka, including at
least two that have been tested in the community. Multiple community engagement points occurred
throughout the process, especially in the research phase.
BUDGETARY IMPACT:
To be determined.
SOURCE OF FUNDING:
Not Applicable

ATTACHMENTS:
Description
Presentation
Addressing Homelessness
in Topeka Using the
Path to Innovation Approach

Council Update | May 21, 2024



BY Brianna Sylver
The focus of our Decrease homelessness
charge is to… by promoting a safe and unified
 community, that addresses the
 complexities of homelessness, through
 community education and using data
 driven approaches that increase the
 accessibility of housing and
 transformational services.


 2
Two “teams” have led this initiative
 CORE TEAM AUXILIARY TEAM
 (the day-to-day, core working group for the initiative) (the advisory group consulted at various points)


 Members: Members:
 • Housing Navigator — Irma Faudoa (co-lead) • Topeka Fire Chief — Randy Phillips
 • Topeka Police Department — Major Jana Kizzar (co-lead)
 • Topeka Police Department — Captain Colleen Stuart
 • City Attorney — Amanda Stanley
 • Director of Planning and Development — Rhiannon Friedman
 • Senior Paralegal — Bonnie Williams
 • Director of Communications — Gretchen Spiker and Rosie Nichols
 • Housing Services Division Director — Carrie Higgins
 • Director of Community Engagement — Monique Glaudeˊ
 • Property Maintenance Division Director — John Schardine
 • District 2 — Councilwoman Christina Valdivia-Alcalá
 • Streets Operations Manager — Todd Workman
 • CEO Valeo Behavioral Health Care — Bill Persinger • CEO Compassion Strategies — Barry Feaker

 • Topeka Rescue Mission Executive Director – La Manda Broyles • Director of the Shawnee County Department of Corrections —Brian
 Cole
 • President Topeka Housing Authority — Trey George
 • President of the Shawnee County Landlords Association — Steve Vogel
 • District 2 Business Owner — Pedro Concepcion
 • Program Director YWCA — Becca Spielman
 • Assistant Shawnee County Counselor – Ashley Biegert
 • CEO Habitat for Humanity — Janice Watkins
 • Topeka Rescue Mission – Haleigh Hipsher
 • Community Member — Cory Chandler


 3
The “Path to Innovation” methodology
has guided our work




 4
GOAL OF

UNDERSTAND: Fall in love with the problem

 • Over 1,000 hours were spent understanding the
 problem.
 • 30 experts engaged in 1 – 2 hour conversations.
 Experts ranged from people who are or have
 experienced homelessness to agencies supporting
 people who are experiencing homelessness to public
 health and safety personnel of Topeka.
 • 20 literature reviews completed. Literature reviews
 involved dissecting state and national studies on
 homelessness, processing data from the Topeka
 community on homelessness and looking into what
 neighboring cities have done to address the issue and
 Sept. - Dec. 2023 what has worked vs. not in those different contexts.

 5
 GOAL OF

 GENERATE: Shape ideas for maximum impact

• Four ideation sessions were conducted,
  with over 80 people participating.
• More than 140 ideas were generated.
• After methodically reviewing those ideas for
  fit and impact in the Topeka community,
  nine ideas represent this committees
  proposal for where the community’s
  efforts should be directed in support of
  reducing homelessness in Shawnee
  County.



 Jan. – Apr. 2024

 6
 RECOMMENDED FOR NEXT STEP ACTION IN 2024 - 2025

There are nine 1. One Stop Homeless Resource Center**



recommended
 2. Investment in a Continuum of Housing Solution** — specifically a low-barrier shelter
 and permanent tiny home villages


next step actions
 3. Multi-Sector Community Coalition — Development of a multi-sector community
 coalition, designed to support systemic and collaborative action towards solutions
 designed to reduce/end homelessness
 4. Transportation Service to help people experiencing homelessness to access support
 services and employment, when available public transit is gapped
 5. Doubling Down on Programs and Services that are Working in the Community —
 conducting an audit, guided by a rubric of various programs in the city and investing in
 grant writers to support channeling more money to those programs

**Two ideas were advanced for 6. Housing and Employment Second Chance Offering — designed to reconcile housing
 and employment problems that might lead to a person becoming homeless
prototyping and testing. These represent
 7. Creation of a Centralized Data Hub — aggregate data from across agencies is
ideas that we feel are necessary for the
 collected and analyzed to support data-driven decisions community-wide on where and
community to gain traction in the goal how funding for services should be invested in the community
towards reducing homelessness.

60 community members were engaged in RECOMMENDED FOR ACTION 2026 AND BEYOND
helping to shape these ideas for maximum 8. Workplace Connections — designed to create job matches between people
 experiencing homelessness and the employers in the Topeka region needing skilled
impact. labor
 9. Landlord Incentives for Second Chances — creating intentional partnerships with
 landlords, where they are willing to “take a chance” on someone who might have poor
 credit or other red flags in their background, in return for attractive incentives

 7
 GOAL OF

 DELIVER: Implement solutions into Topeka



• “Deliver” plans have taken shape for two initiatives of the
  portfolio:
  • One Stop Homeless Resource Center
  • Investment in a Continuum of Housing Solution:
 • Low Barrier Shelter
 • Permanent Tiny Home Village




 April 2024 - TBD




 8
DEEP DIVE INTO THE…



One Stop Homeless
Resource Center




 Picture of True Worth Place, a resource center for the homeless in Fort Worth, TX.
 9
 W H Y I T I S A VAL U AB L E I D E A?
Topeka’s One Stop The One Stop Homeless Resource Center accelerates the pathway to
 stability for people experiencing homelessness, as it both streamlines
Homeless Resource and simplifies the process of accessing services, by consolidating services
Center centralizes all into one location. It also fosters greater community collaboration between
 agencies seeking to serve this population, through proximity.
essential services to
support individuals
 T H E O N E S TO P H O M E LE S S R E S O U R C E C E N T E R O F F E R S A
experiencing C O M P R E H E N S I V E AR R AY O F O N - S I T E S E RV I C E S :

 - Basic necessities - Employment services
homelessness within a - PO boxes - Financial services

single, designated -
 -
 Digital connectivity
 Physical health services
 -
 -
 Resource navigation
 Legal guidance

location within the city. -
 -
 Behavioral health service
 Dental health services
 -
 -
 Life coaching and mentorship
 Child day care services
 - Shelter and housing services - Multilingual support




 10
How it works…the vision vs. what we propose as the start
 THE LONG-TERM VISION THE SHORT-TERM PROPOSAL

HOURS OF OPERATION Mon – Sat; 7am – 6pm Three days a week; 9 – 3pm

APPOINTMENTS No appointments are needed, walk-ins are welcomed and encouraged

SUPPORT OFFERED Every individual served is assigned a dedicated Navigator. Navigators remain involved as case managers,
 ensuring continuity of care and support

ENGAGEMENT Frequent engagement with the One Stop Homeless Resource Center is encouraged, incentivized, and celebrated to support
FOSTERED achievement of stabilization goals of those experiencing homelessness

PARTNER AGENCIES Partner agencies occupy dedicated spaces within the Partner agencies are available for support only when physically located
 facility and/or have the ability to engage virtually with in the Center. Each partner agency may not receive a dedicated space
 individuals Center when not physically there. Partner
 agencies choose the frequency with which they would like
 to participate

WHO WILL BE SERVED Designed to cater to individuals who meet the federal definition of homelessness, either using the HUD definition or the McKinney-
 Vento definition (defined as people who lack a fixed, regular, and adequate nighttime residence). It’s expected that the space of the
 Homeless Resource Center will serve a wide variety of individuals experiencing homelessness in Topeka, inclusive of families with
 children, seniors, victims of exploitation, individuals transitioning from incarceration, individuals exiting the foster care system,
 veterans, single adults with sex crimes and more
LOCATION A ”campus vision” is recommended A free-standing community space that can accommodate the
 operational needs of IMPACT Avenues and MAP



 11
Quarter 2 & 3: May – Sept. 2024
CO R E GO A L S F OR M AY – SE P T. 20 2 4 TAS K T I M E F RA M E

Define the ideal location for the short-term proposal of the Need to define which community spaces could support the May - June 2024
One Stop Homeless Resource Center power and water draws of MAP and the partner capacity and
 privacy needs of IMPACT (Need to make sure the space has
 access to showers in the winter)

 Secure the space July 2024


Define the staffing and logistics Determine which partner agencies of the community would like June – mid-Aug.
 to be part of the Center and when 2024

 Define which group(s) will be providing the navigation services June – mid-Aug.
 for the Center 2024

 Run a simulation, with a small group of people, of the One Stop End of Aug. 2024
 Homeless Resource Center in action

Open the Center for 3 days/week, no appointment Center is opened for operation Mid-Sept. 2024
required




 12
Quarter 4 2024 – Quarter 3 2025
CO R E GO A L S F OR OC T. 20 2 4 – SE P T. 20 2 5 TAS K T I M E F RA M E

Center is operated for 3 days/week, no appointment Center is operated for 3 days/week, across three seasons: Fall, Sept. 2024 –
required Winter, Spring June 2025

 Monthly, the team assesses what about the Center is working At the end of each
 and where there in opportunity for improvements month; Oct. 2024 –
 June 2025

The Operations Team of the Center assesses if the current Assess if the current infrastructure is enough or if more Sept. 2025
infrastructure of the Center is sufficient or if there is merit investment (more days, better facilities, more services, etc.)
in preparing for the ”bigger vision” would likely create better outcomes




 13
The impact of the Homeless Resource Center
will be monitored and tracked
 IN P U T S OU T P U T S OU T C O M E S IM P A C T S

 Activities or processes proposed How we’ll know these activities/processes Leading metrics of impact Metrics that deeply matter to the community
 are working? for the city


Center is open 3 days/week, 9 – 3pm. CENTER ATTENDANCE
 No appointment needed GAINED STABILITY FOR PEOPLE Decrease in encampments in the
 EXPERIENCING HOMELESSNESS community
 Total # of people served
Every individual served in the Center is Increase in the # of people with a stable
 assigned a dedicated Navigator income
 # of unique people served Decrease in the number of people
 experiencing homelessness in the
 Increase in the # of people who are
 community
  All partner agencies are accessible # of repeat visits housed
 through the Center
 Increase in the graduation rates and
 school grades of students experiencing
 A range of services are provided SERVICE REACH OF THE homelessness
 inclusive of basic necessities; PO CENTER
 boxes; digital connectivity; physical, Positive scores on an engagement
 behavioral and dental health # of people attending and the number of survey for people being helped through
 services; shelter and housing, services they are utilizing the Center
 employment, and financial services;
 resource navigation; legal guidance;
  life coaching and mentorship; child # of people served by each partner POSITIVE IMPACTS TO PUBLIC A more safe and unified
  day care services; and multi-lingual agency compared to prior years HEALTH & SAFETY community, that is addressing the
 supports complexities of homelessness
 % of services accessed that were
 Fewer # of ambulance calls for people
 recommended to an individual — and
 who are unsheltered
 over what span of time

 Fewer # of ER visits for people who are
 # of people who have gained access to
 unsheltered
 a city ID

 More co-responder/CIT calls 14
DEEP DIVE INTO THE…


Investment in a
Continuum of
Housing Solution




 LOW BARRIER SHELTER & PERMANENT TINY HOME VILLAGE

 Low Barrier Shelter in Kalispell, Montana Tiny Home Village in Seattle
 15
An ideal housing continuum for Topeka
was reviewed with community members
Goal of those conversations were to understand where in this housing continuum efforts of the community
should be directed first.



 The Entry Point Community-Based 12+ Month Stabilization The Catch
 Transitional Housing




 Example of the prototype shared with community members




 16
A low barrier shelter and permanent tiny home village
are the recommendation—NOT to be owned and operated
by the City of Topeka
This recommendation was informed by many different types of community members—from people experiencing
homelessness to agencies who support them to city employees to developers working in the community.

 The Entry Point Community-Based 12+ Month Stabilization The Catch
 Transitional Housing




 Example of the prototype shared with community members




 17
Key requirements for each shelter…
FO R THE LO W-BARRIER SHELTER… FO R THE PERMANENT TINY HO ME VILLAG E…

• Includes both congregant and non-congregant shelter • Is a village of eight tiny homes constructed within a neighborhood of
• Is built to include different level of incentive for accepting and Topeka, near a transit line of the community
 committing to support • Each tiny home includes a small kitchen and a bathroom
• Is built to accommodate pets, to eliminate that as a barrier to • Case management is offered in the village (using a peer mentor
 accessing support model)
• Is secured and is weapon free • People living in the community are hired to take care of the
• Includes lots of community education about what is a low- community
 barrier shelter and what it is not • Housing of the village is zoned to be affordable (rent based on a % of
 an individual’s income)
 • Supports development models that promote safe, affordable, and
 decent permanent housing up to and including ownership
 • New residents of the village are provided a financial safety net of 12 -
 18 months




 18
The implementation timeline is
 similar for both housing solutions
 (the low barrier shelter and the permanent tiny home village).




 19
Q2 and Q3 2024
CO R E GO A L S F OR Q2 AN D Q3 20 2 4 TAS K T I M E F RA M E
( M AY – SE P T 20 2 4 )

Gain public support for the projects Introduce the community to what a low barrier shelter is and what it is not; May - Sept. 2024
 expand perspective on the different expressions of low barrier shelters
 throughout the country

 Introduce the community to what a permanent tiny home village is and what it is May - Sept. 2024
 not; expand perspective on the different expressions of tiny home villages
 throughout the country

Define who the interested parties are in the Create a system for collecting info on who the interested parties are for the low May - June 2024
community; the orgs who are interested in barrier shelter and/or the permanent tiny home village
participating in the build out and operation
 Bring together the interested parties for the low barrier shelter. Create the June 2024
of a low barrier shelter and/or permanent
 education campaign related to this initiative for the community
tiny home village
 Bring together the interested parties for the permanent tiny home village. June 2024
 Create the education campaign related to this initiative for the community




 20
Q2 and Q3 2024 cont.
CO R E GO A L S F OR Q2 AN D Q3 20 2 4 TAS K T I M E F RA M E
( M AY – SE P T 20 2 4 ) ( CO N T. )

Research best practices for low barrier Explore best practices associated with structures and models of operation, May – July 2024
shelters and permanent tiny home villages funding, and location placement (for both the low barrier shelter and the
through the country permanent tiny home village)

Define what the ideal low barrier shelter and Interested parties for each structure come together to make that decision—or August 2024
permanent tiny home village is for the to define the options for consideration
Topeka community
 Interested parties seek alignment with policymakers on the best structure for Sept. 2024
 each housing solution (the low barrier shelter and permanent tiny home village)




 21
Q4 2024
CO R E GO A L S F OR Q4 20 2 4 TAS K T I M E F RA M E
( OC T. D EC . 20 2 4 )

Define funding for each project Assess the funds that all interested parties bring to each of the two projects— Oct. 2024
 the low barrier shelter and the permanent tiny home village

 Assess what grants might be available to support any funding gaps (for both Nov. – Dec. 2024
 startup and long-term operational costs) that might exist for both projects—the
 low barrier shelter and the permanent tiny home village

Define the location of each structure in the Identify the possible locations in the community for each structure. Consider Oct. – Dec. 2024
Topeka community zoning and policy changes that might be required when making those decisions




 22
2025
CO R E GO A L S F OR 20 2 5 TAS K T I M E F RA M E
( J AN . - D EC . 20 2 5 )

Make a decision on who will operate the low Create a RFP/RFQ to be disbursed to interested parties of each type of Q1 2025
barrier shelter and the permanent tiny home structure (low barrier shelter and permanent tiny home village). Ask in the
village in the community RFP/RFQ for the full 5-year costs of starting and sustaining each shelter type

 Define who in the community/which entity will manage the RFP/RFQ process Q1 2025
 for the build out of each structure (low barrier shelter and permanent tiny home
 village)

 Make a decision on which entity will operate each structure (low barrier shelter Q2 2025
 and permanent tiny home village) for the community

Secure funds for each project Secure funds from committed community partners interested in each project Q3 2025

 Apply for grants to fill the gaps in funding that might exist for both projects Q3 2025 and
 beyond

 Establish a capital campaign in the community to help with start up costs, if Q3 2025 - 2026
 needed, for both projects

Secure the location for each structure Purchase or lease the land for each structure Q4 2025

Create the detailed building plans for each Craft the development plan for each structure Q4 2025 –
structure Q1 2026



 23
2026 and 2027
CO R E GO A L S F OR 20 2 6 TAS K T I M E F RA M E
( J AN . - D EC . 20 2 6 )

Construction of each structure begins Construct the low barrier shelter Q2 – Q4 2026

 Ready the infrastructure for the permanent tiny home village (inclusive of Q1 – Q2 2026
 zoning and policy)

 Install the first phase of the tiny homes (an 8 home village) Q3 2026

First permanent tiny home village is opened Move residents into the first permanent tiny homes of the community Q4 2026
in Topeka

Low barrier shelter is opened for operation Open the low barrier shelter for operation Q1 2027
in Topeka

Permanent tiny home village is operated Operate the permanent tiny home village for a year to see how the village Q1 – Q4 2027
and next steps assessed navigates and changes over the different seasons of the year

 Assess next steps in terms of expanding the permanent tiny home village Q4 2027
 concept to other areas of the city




 24
The impact measurement plan
for each housing solution is different
 (the low barrier shelter and the permanent tiny home village).




 25
The impact of the Low Barrier Shelter
will be monitored and tracked
 IN P U T S OU T P U T S OU T C O M E S IM P A C T S

 Activities or processes proposed How we’ll know these activities/processes Leading metrics of impact Metrics that deeply matter to the community
 are working? for the city


 Low barrier shelter is built with both
 SHELTER ATTENDANCE PROGRESS TOWARDS
  congregant and non-congregant Increase in the number of people
 STABILITY GOALS
 spaces in it in active case management with
 Total # of people utilizing “entry point”
 the intent to progress along the
 shelters in the community (inclusive of # of people who attended the shelter
 the low barrier shelter and TRM) housing continuum—moving out
 Low barrier shelter is built to who also engaged with the One Stop
include different levels of incentive for Homeless Resource Center of “entry point” solutions into
 accepting and committing to support # of unique people served at the low more transitional or permanent
 barrier shelter # of people who accessed/engaged in housing situations
 services offered to them, in support of
 Space accommodates pets, to # of repeat visits at the low barrier stabilization
eliminate that as a barrier of accessing shelter
 support A reduction in the # of days that
 Capacity of the low barrier shelter daily someone has been living outdoors,
 (how many beds used; if at capacity, when they didn’t want to be living
 how many beds short of interest) outdoors



 AN EDUCATED COMMNUNITY RE: INCREASED COMMUINTY
 Lots of community education is done A more compassionate
 LOW BARRIER SHELTERS SUPPORT FOR THE LOW BARRIER
  to educate the public on what a low SHLETER community, where the issue of
 barrier shelter is vs what it is not homelessness is more
 # of people exposed to the community humanized and there is more
 education campaign related to low Increased positive media/public willingness for the community to
 barrier shelters (i.e., # of people commentary around the value and be part of the solution (i.e., less
 attending presentations, # of need for the low barrier shelter in the NIMBY-ism)
 impressions for social related community
 campaigns, etc.)



 26
The impact of the Permanent Tiny Home Village
will also be monitored and tracked
IN P U T S OU T P U T S OU T C O M E S IM P A C T S

Activities or processes proposed How we’ll know these activities/processes Leading metrics of impact Metrics that deeply matter to the community
 are working? for the city


 A village of eight permanent tiny VILLAGE INTEREST DATA TO SUPPORT SCALE (Assuming there is a decision to
 homes is constructed within a DECISION OF THE VILLAGE scale the village concept) an
 neighborhood of Topeka, near a
  transit line of the community (see Capacity of the permanent tiny home increase in affordable housing
additional requirements for that village village (square feet of livable space Projection on the number of permanent options in the community
 on p. 18) used vs. what is available) tiny home structures that would be
 needed (and would make sense) in the
 # of people on the wait list for the Topeka community to address the
 permanent tiny homes affordable housing needs of the
 community A reduction in the number of
 Family makeup of the people occupying people who are homeless in the
 the permanent tiny home village and on community
 the wait list




 VILLAGE COMMITMENT AND INCREASED STABILZATION
 People living in the community are
 ENGAGEMENT Fewer people cycling back into
 hired to take care of the community
 homelessness in the community
 # of days living in the permanent tiny % of people living in the permanent tiny
 home village home village that have been able to
 consistently pay their rent on time

 # of village residents choosing to work in
 Increased feelings of belonging and
 the tiny home village
 hope of village residents




 27
 Two asks of the Governing Body:

1 2

Support for the concepts of the: Official chartering of a multi-sector
• One Stop Homeless Resource Center community coalition, like the All Hands on
 Deck initiative being suggested by
• Low Barrier Shelter
 Compassion Strategies in the community.
• Permanent Tiny Homes




 28
Q2 and Q3 2024 actions for the
Homeless Resource Center
CO R E GO A L S F OR M AY – SE P T. 20 2 4 TAS K T I M E F RA M E

Define the ideal location for the short-term proposal of the Need to define which community spaces could support the May - June 2024
One Stop Homeless Resource Center power and water draws of MAP and the partner capacity and
 privacy needs of IMPACT (Need to make sure the space has
 access to showers in the winter)

 Secure the space July 2024


Define the staffing and logistics Determine which partner agencies of the community would like June – mid-Aug.
 to be part of the Center and when 2024

 Define which group(s) will be providing the navigation services June – mid-Aug.
 for the Center 2024

 Run a simulation, with a small group of people, of the One Stop End of Aug. 2024
 Homeless Resource Center in action

Open the Center for 3 days/week, no appointment Center is opened for operation Mid-Sept. 2024
required




 29
Q2 and Q3 2024 actions for the Low Barrier Shelter
and the Permanent Tiny Home Village
CO R E GO A L S F OR Q2 AN D Q3 20 2 4 TAS K T I M E F RA M E
( M AY – SE P T 20 2 4 )

Gain public support for the projects Introduce the community to what a low barrier shelter is and what it is not; May - Sept. 2024
 expand perspective on the different expressions of low barrier shelters
 throughout the country

 Introduce the community to what a permanent tiny home village is and what it is May - Sept. 2024
 not; expand perspective on the different expressions of tiny home villages
 throughout the country

Define who the interested parties are in the Create a system for collecting info on who the interested parties are for the low May - June 2024
community; the orgs who are interested in barrier shelter and/or the permanent tiny home village
participating in the build out and operation
 Bring together the interested parties for the low barrier shelter. Create the June 2024
of a low barrier shelter and/or permanent
 education campaign related to this initiative for the community
tiny home village
 Bring together the interested parties for the permanent tiny home village. June 2024
 Create the education campaign related to this initiative for the community




 30
Q2 and Q3 2024 actions for the Low Barrier Shelter
and the Permanent Tiny Home Village cont.
CO R E GO A L S F OR Q2 AN D Q3 20 2 4 TAS K T I M E F RA M E
( M AY – SE P T 20 2 4 ) CO N T .

Research best practices for low barrier Explore best practices associated with structures and models of operation, May – July 2024
shelters and permanent tiny home villages funding, and location placement (for both the low barrier shelter and the
through the country permanent tiny home village)

Define what the ideal low barrier shelter and Interested parties for each structure come together to make that decision—or August 2024
permanent tiny home village is for the to define the options for consideration
Topeka community
 Interested parties seek alignment with policymakers on the best structure for Sept. 2024
 each housing solution (the low barrier shelter and permanent tiny home village)




 31
 Thank You!
 Do we have your support for the…
1 2

Concepts of the: Official chartering of a multi-sector
• One Stop Homeless Resource Center community coalition, like the All Hands on
 Deck initiative being suggested by
• Low Barrier Shelter
 Compassion Strategies in the community.
• Permanent Tiny Homes




 32
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 May 21, 2024


DATE: May 21, 2024
CONTACT PERSON: DOCUMENT #:
SECOND PARTY/SUBJECT: Public Comment PROJECT #:
 Protocol
CATEGORY/SUBCATEGORY
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:
PUBLIC COMMENT PROTOCOL
VOTING REQUIREMENTS:
POLICY ISSUE:
STAFF RECOMMENDATION:
BACKGROUND:
Governing Body Rule 5.5

(c) Public Comment on a specific agenda item: Comments from members of the public concerning a
specific agenda item will be heard at the time the item is considered. Persons will be limited to addressing the
governing body one (1) time on a particular matter unless otherwise allowed by a vote of six (6) or more members
of the governing body.
(d) General public comment: Requests by members of the public to speak during the public comment portion
of a regular governing body meeting will be placed on the agenda on a "first-come, first-served" basis. The
request should state the name of the individual(s) desiring to be heard. Each such individual shall be limited to
addressing the governing body one (1) time and his or her comments shall be limited to topics directly relevant to
business of the governing body; provided however, that comments pertaining to personnel and litigation matters
shall not be allowed.

Procedures for Addressing the Governing Body
In accordance with Governing Body Rules 5.6 and 5.7, the following protocols for public comment apply:
 Each person shall state his or her name and city of residence in an audible tone for the record.
 All remarks shall be addressed to the Governing Body as a whole -- not to any individual member.
 In order to provide additional time for as many individuals as possible to address the Governing Body, each
 individual signed up to speak will need to complete his or her comments within four minutes.

The following behavior will not be tolerated from any speaker:

 Uttering fighting words
 Slander
 Speeches invasive of the privacy of individuals (no mention of names) Unreasonably Loud Speech
 Repetitious Speech or Debate
 Speeches so disruptive of proceedings that the legislative process is substantially interrupted

Any speaker who engages in this type of behavior will be warned once by the presiding office (Mayor). If the
behavior continues, the speaker will be ordered to cease his or her behavior. If the speaker persists in interfering
with the ability of the Governing Body to carry out its function, he or she will be removed from the City Council
Chambers or Zoom meeting room.

Members of the public, Governing Body and staff are expected to treat one another with respect at all times.
Zoom Meeting Protocol

 Make sure your Zoom name, email and/or phone number matches what was submitted to the City Clerk
 when you signed up for public comment. Any misnamed or unauthorized users will not be admitted to
 Zoom.
 Please keep your mic muted and your camera off until you are called by the Mayor to give your comment.
 If you are cut off during your comment time due to an internet connection or technical issue, you will need
 to submit your comments in writing to the City Clerk atcclerk@topeka.orgor 215 SE 7thStreet, Room 166,
 Topeka, KS 66603 for attachment to the minutes.
 If you break any of the public comment rules, you will receive one warning from the Mayor. If you continue
 any prohibited behavior, you will be removed from the Zoom meeting room and will not be allowed to rejoin.
 Public comment is limited to four minutes. You may receive an extension at the discretion of the Governing
 Body. The timer will be visible to you in the ‘City of Topeka Admin’ window on the Zoom app. Call-in users
 will hear one beep when a minute is remaining and then another beep when time has expired.
 Please do not share the Zoom login information with anyone. Any unauthorized users will not be admitted to
 the Zoom meeting room.
BUDGETARY IMPACT:
SOURCE OF FUNDING:

Governing Body Minutes – May 21, 2024

 CITY COUNCIL CHAMBERS, Topeka, Kansas, Tuesday, May 21, 2024. The Governing

 Body members of the City of Topeka met in regular session at 6:00 P.M. with the following

 Councilmembers present: Councilmembers Hiller, Valdivia-Alcala, Ortiz, Banks, Kell, Miller,

 Dobler, Duncan, and Hoferer -9. Mayor Padilla presided -1.

 The meeting was not televised due to technical difficulties. Public comment for the

 meeting was available in-person. Individuals were required to contact the City Clerk's Office at

 785-368-3940 or via email at cclerk@topeka.org by no later than 5:00 p.m. on May 21, 2024.

 Written public comment was also considered to the extent it was personally submitted at the

 meeting or to the City Clerk's Office located at 215 SE 7th Street, Room 166, Topeka, Kansas,

 66603 or via email at cclerk@topeka.org on or before May 21, 2024, for attachment to the

 meeting minutes.

 AFTER THE MEETING was called to order Councilmember Hiller provided the

invocation.

 THE PLEDGE OF ALLEGIANCE was recited by meeting participants.

 BOARD APPOINTMENT recommending the reappointment of Angela Broxterman to the

Downtown Business Improvement District Advisory Board to fill a term ending May 31, 2026,

was presented.

 BOARD APPOINTMENT recommending the appointment of Valerie Peckham to the

Topeka Board of Zoning Appeals to fill a term ending May 21, 2027, was presented. (Council

District No. 1)




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 89
 BOARD APPOINTMENT recommending the appointment of Jaron Balderes to the

Topeka Human Relations Commission to fill an expired term ending May 21, 2026, was

presented. (Council District No. 3)

 BOARD APPOINTMENT recommending the appointment of Thomas Underwood to the

NOTO Business Improvement District Advisory Board to fill a term ending May 2, 2026, was

presented. (Council District No. 2)

 Councilmember Dobler moved to approve the appointments. The motion seconded by

Councilmember Kell carried unanimously on roll call vote. Mayor does not vote. (9-0-0)

 A PRESENTATION on the Topeka Tourism Business Improvement District Annual

Report was provided by Kurt Young, Topeka Lodging Association Executive Director.

 Councilmember Kell inquired on the mandate concerning the exemption of rooms rented

more than 28 days from paying transient guest tax.

 Councilmember Duncan asked how they deal with entities that do not want to participate in

the BID and if there was a need for process changes to assist them with the collection of the fee.

 Councilmember Hiller expressed her appreciation to Mr. Young for his work and

dedication in serving on the Downtown Topeka Foundation Board and managing Evergy Plaza

staff members.

 Kurt Young reported the State of Kanas mandates the transient guest tax exemption for

hotel rooms rented for more than 28 consecutive days and at this time, there was no need for a

process change regarding the collection of the fee. He stated they continually work to keep all

qualifying hotels involved in the BID Process.

 A PRESENTATION on the Kansas Children’s Discovery Center Play Free Program was

provided by Dene Mosier, President and CEO Kansas Children’s Discovery Center. The Play Free

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program was a play-based education program for children and their incarcerated and creates child-

centered bonding time for families outside the prison walls, both at the museum itself and in

community settings with the Discovery Center's Mobile Museum.

 Councilmember Kell commended the Center for including fathers in the program.

 Councilmember Miller thanked the Center for always being forwarding thinking and

keeping the community involved.

 Councilmember Dobler commended the Center for their contribution to the community and

surrounding areas.

 Councilmember Valdivia-Alcala thanked the Center for promoting diverse programs and

culture.

 Councilmember Ortiz thanked the Center for serving the needs of the community and

providing the Mobile Museum.

 Mayor Padilla thanked the Center for the good work they are doing in the community.

 RECOGNITION of City of Topeka Public Works employees for National Public Works

Week was presented by Braxton Copley, Public Works Director. He thanked Public Works

employees for their hard work and dedication.

 Councilmember Kell encouraged citizens to participate in the Public Works and Utilities

Citizen’s Academy. He thanked Public Works employees for their work during inclement weather

conditions.

 Councilmember Hiller thanked Director Copley and executive management for

highlighting front line workers. She commended Staff for their work in securing a U.S.

Department of Transportation (DOT) grant in the amount of $4,312,000 to enhance traffic and

pedestrian safety.

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 CONSENT AGENDA was presented as follows:

 RESOLUTION NO. 9540 introduced by Councilmember Sylvia Ortiz, granting Midwest

Demo Kings an exception to the provisions of City of Topeka Code Section 9.45.150, et seq.,

concerning noise prohibitions, was presented. (Council District No. 3)

 APPROVAL of a Public Works Engineering Contract between the City of Topeka and

Bartlett and West, Inc., in an amount not to exceed $3,113,844.00 for engineering services, was

presented.

 MINUTES of the regular meeting of May 14, 2024, was presented.

 APPROVAL of the following Off-Premise Cereal Malt Beverage license applications, was

presented:

 Business Name Address
 th
 29 St Quick Stop 3101 SW 29th St
 Gas & Shop 1900 N Topeka Blvd
 Neighborhood Smoke 1700 SW Van Buren St
 Valero 2044 NW Tyler St
 Walgreens #03069 1001 SW Topeka Blvd
 Walgreens # 03772 2901 SE California Ave
 Walgreens #04557 2121 SW Fairlawn Rd
 Walgreens #04782 3696 SW Topeka Blvd
 Walgreens #04981 3630 SW Wanamaker Rd
 Walgreens #07778 1001 SW Gage Blvd
 Walgreens #13614 3900 SW 29th St
 Walgreens #15601 2101 NW Topeka Blvd


 Councilmember Duncan requested Item 5B, the contract between the City of Topeka and

Bartlett and West, Inc., for engineering services be withdrawn from the Consent Agenda and

considered separately.

 Upon hearing no objections, Mayor Padilla announced the contract would be removed from

the Consent Agenda and placed on the agenda as Action Item 6D.

 Councilmember Ortiz moved to approve the consent agenda as amended. The motion
 05-21-24
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seconded by Councilmember Miller carried unanimously on roll call vote. (10-0-0)

 APPROVAL of the Property Maintenance Grant Expansion in the amount of $200,000

from the Unassigned Reserve Fund, was presented. (The Policy and Finance Committee

recommended approval on April 23, 2024.)

 Rhiannon Friedman, Planning and Development Director, reported the City currently

partners with the Federal Home Loan Bank (FHLB) for the distribution of $750,000, a three-year

grant for the purpose of helping low to moderate income homeowners fix code violations. She

stated the grant requires a percentage of the applications fall in the HELP area designated by

FHLB and as a result, they have a waitlist of applicants who need assistance that are not located in

the HELP area.

 Councilmember Valdivia-Alcala thanked Staff and all organizations and individuals

involved in securing additional funding for the initiative.

 Councilmember Hiller moved to approve the Property Maintenance Grant Expansion in the

amount of $200,000 to be allocated from the Unassigned Reserve Fund. The motion seconded by

Councilmember Valdivia-Alcala carried unanimously on roll call vote. (10-0-0)

 SETTING a public hearing date of June 11, 2024, for consideration of imposing special

assessments for Sherwood Park Subdivision No. 9 Street Improvement Project No. T-601132.00

and Sanitary Sewer Main Improvement Project No. T-401098.00 for 660 NE Highway 24, was

presented.

 Richard U. Nienstedt, Interim City Manager, reported the hearings would be held to

entertain public input regarding the imposition of special assessments on properties that have

benefited from public projects such as the installation of streets, sewers and water mains.

 Councilmember Ortiz moved to approve the public hearing date of June 11, 2024. The

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motion seconded by Councilmember Hiller carried unanimously on roll call vote. (10-0-0)

 ORDINANCE NO. 20489 introduced by Interim City Manager Richard U. Nienstedt,

concerning the establishment of boards for each trade created, amending Section 5.63.120 of the

Topeka Municipal Code and repealing original section, was presented. (The Policy and Finance

Committee recommended approval on April 23, 2024.)

 Richard U. Nienstedt, Interim City Manager, stated the ordinance was discussed at the May

14, 2024 Governing Body meeting and Staff was recommending approval as proposed. He noted

Richard Faulkner, Development Services Division Director, was available for questions.

 Councilmember Dobler moved to adopt the ordinance. The motion was seconded by

Councilmember Ortiz.

 The ordinance was adopted on roll call vote as follows: Ayes: Councilmembers Hiller,

Valdivia-Alcala, Ortiz, Banks, Kell, Miller, Dobler, Duncan and Hoferer -9. (The Mayor does not

vote. The proposed ordinance involves a matter of home rule on which the Mayor has veto

authority.)

 APPROVAL of a Public Works Engineering Contract between the City of Topeka and

Bartlett and West, Inc., in an amount not to exceed $3,113,844.00 for engineering services, was

presented. (Previously Consent Agenda Item 5B.)

 Richard U. Nienstedt, Interim City Manager, reported the contract services would be for

street design improvements on SW Gage Boulevard.

 Councilmember Duncan expressed his appreciation for the contract disclosing that there

must be at least six public engagement meetings during the design process; however, he believes a

couple public engagement meetings should take place prior to approval of the design contract so

the City can provide design options to Bartlett & West engineers. He noted this should reduce the

 05-21-24
 94
cost of the $3.1 million contract because the City would gather input and determine the scope of

the work prior to entering into a contract with Bartlett & West, Inc.

 Councilmember Miller stated he concurs with Councilmember Duncan and spoke to the

importance of the public having the opportunity to provide input on the design.

 Councilmember Hiller questioned if City Staff has the capacity to absorb the work.

 Braxton Copley, Public Works Director, reported a great deal of time has been spent

discussing processes that are manageable and fiscally responsible with the consultant. He stated

the contract allows for the initial concept plan, public engagement, design, construction inspection

and administration. He noted if the scope of the project was reduced then all of the services would

not be needed. He spoke to the importance of Governing Body participating in the public

engagement sessions to help them understand public expectations and make an informed decision

on design options.

 Councilmember Dobler reported this type of contract has become routine in nature for

Public Works and are based on an hourly rate not to exceed a certain amount; proving for draft

design concepts as well as conducting public engagement meetings to help the consultant

determine how to move forward on a project.

 Director Copley stated there are critical components that need to be engineered upfront and

includes obtaining geological pavement boring along with a traffic study in order for Staff to

provide technical data to the Governing Body to make an informed design decision.

 Councilmember Hiller commented on the robust public engagement sessions conducted for

the 12th Street Project and the information learned from all that was involved with the design

process. She spoke in support of the contract as proposed because the process mirrors the 12th



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 95
Street Project and it would allow Staff to collect essential data needed to make an informed

decision.

 Councilmember Hiller moved to approve the contract. The motion seconded by

Councilmember Dobler failed on roll call vote. Councilmembers Valdivia-Alcala, Banks, Kell,

Miller and Duncan voted “no.” (5-5-0)

 DISCUSSION regarding an update on the Neighborhood Health Map, was presented.

 Dan Warner, Planning Division Director, reported the City of Topeka has measured the

"health" of its neighborhoods since 2000 to determine priorities for planning and investment

decisions. He stated the map was based on five “vital signs" to include poverty, crimes, residential

property values, homeownership, and unsafe structures which are used as indicators of the overall

"health" classification for a neighborhood. Those classifications include (1) Healthy - optimal

conditions (2) Out Patient - favorable conditions (3) At Risk - emerging negative conditions and

(4) Intensive Care - seriously distressed conditions.

 Councilmember Valdivia-Alcala referenced recent Shawnee County Health Department

statistics and suggested the data would be beneficial to use as another layer in determining the

Neighborhood Health Map from a public health approach.

 Councilmember Hiller suggested they schedule a round table discussion to discuss the

logistics of how public health data would impact neighborhood health ratings. She reported health

maps are used by people to help them determine what neighborhood they want to live in which can

have a negative impact; therefore, the Changing Our Culture of Property Maintenance initiative

was in the process of creating positive neighborhood profiles outlining the nature of various

neighborhoods.

 Jill Rice, Highland-Crest NIA President, reported on the significant improvements that

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have been made to the Highland-Crest Neighborhood as a result of creating Neighborhood Health

Maps.

 DISCUSSION on findings and recommendations of the Homeless Initiative Team

regarding mitigation of homelessness, was presented.

 Richard U. Nienstedt, Interim City Manager, stated in February 2023 the City hired Sylver

Consulting, Inc., to facilitate a team of individuals to develop effective solutions to address

homelessness in Topeka in a proactive and thoughtful way.

 Matthew Whitney, Topeka JUMP Member, spoke in support of the recommendations being

made and urged the City to follow through with those recommendations.

 Jill Rice, Highland-Crest NIA President, commented on the one-stop resource center

recommendation to address the underlining reason for homelessness and stated Avondale East

CRC Care Center has been already building on this concept.

 Brianna Sylver, Sylver Consulting, Inc., reported the working group was made up of a core

and auxiliary team members comprised of representatives from the City of Topeka, Shawnee

County, local residents and organizations. She stated the group worked to understand and define

the homelessness problem and conducted in-depth research with subject matter experts, collecting

and reviewing the data, generating and testing possible solutions, and much more. She reported

nine recommended next step actions resulted from the working group (Attachment A) with

delivery plans for two of the initiatives (1) One Stop Homeless Resource Center and (2)

Investment in a Continuum of Housing Solution: Low Barrier Shelter and a Permanent Tiny Home

Village. She highlighted the Vision verses how they propose to start the two initiatives including

proposed timelines.

 In response, the Governing Body members made the following statements:

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 97
  Spoke in support of the concept and the importance of recognizing the local
 organizations already providing services outlined in the recommendations
  Spoke in support of the tiny home concept and the importance of total community
 collaboration between the private and public sector
  Spoke in support of collaborating funding and resources to address the aspects of the
 problem
  The importance of presenting the plan to the Shawnee County Commission
  The need to adjust the timeline to accommodate the new city manager
  The need for more information on the one stop resources concept for better
 understanding including staffing suggestions

 Carrie Higgins, Housing Services Division Director, reported the plan would be presented

to the Shawnee County Commission on June 3, 2024.

 Bill Persinger, Valeo Behavior Health Center CEO, spoke in support of the concept being

presented and stated Valeo was ready to move forward with the recommendations by working with

community partners and the City to address the problem.

 It was the consensus of the Governing Body to schedule a meeting in June 2024, separate

from a Governing Body meeting, for the purpose of discussing what other initiatives are taking

place in the community to address the issues as well as what organizations are providing similar

services and determine a funding source.

 PUBLIC COMMENT was provided by Christopher Wierman via email (Attachment B).

 ANNOUNCEMENT BY THE CITY MANAGER, MAYOR AND MEMBERS OF THE

COUNCIL;

 Richard U. Nienstedt, Interim City Manager, commented on the progress the City has made

with addressing homelessness. He spoke to the importance of the Public Works Department and

the services they provide. He announced Jamey Haltom, Deputy Police Chief, has been appointed

as Interim Police Chief, effective June 25, 2024.




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 Councilmember Hiller commended Alleigh Weems, Management Analyst, and the Public

Works Department for their work on the Safe Streets and Roads for All (SS4A) grant from the U.S.

Department of Transportation (DOT). She thanked City of Topeka employees that supported the

cleanup efforts for the Changing Our Culture of Property Maintenance Initiative on May 3, 2024.

She spoke to the celebration activities for the Brown vs. Board of Education 70th Anniversary on

May 17, 2024. She added that ArtConnect, 909 N. Kansas in Topeka, will be featuring artist

Vanessa German. Lastly, she announced the performance “The Way of Light” will be at White

Concert Hall, Washburn University May 24, 2024 at 8:00 p.m.

 Councilmember Ortiz commented on the Brown vs. Board of Education 70th Anniversary

celebrations. She also asked citizens to be mindful of road workers while driving around

construction areas throughout Topeka. She referenced a report from the Professional Engineering

Consultants (PEC) presented to the Public Infrastructure Committee on the Topeka Boulevard 21st

to 29th Street improvements. She suggested similar reports being created for other projects as it

would be a good tool for citizens to utilize to stay informed.

 Councilmember Kell asked drivers to be aware of street workers and drive the speed limit

during construction season.

 Councilmember Duncan referenced the Bartlett & West, Inc., contract regarding the SW

Huntoon Design Project discussed previously on the agenda. He stated he plans to raise his

concerns to the Governing Body as well as allow for public input on design options prior to the

contract being finalized. He announced in June there will be a presentation on the Lank Bank

Program. Lastly, he added discussions are planned in June with Topeka Metro Transit Authority

(TMTA) and the City of Topeka Public Works Department concerning the possibility of sharing a

new fleet car garage facility.

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 99
 Councilmember Hoferer acknowledged the newest firefighters that graduated from the

Topeka Fire Department Academy.

 Mayor Padilla expressed his pride in the Topeka Fire Department Academy graduating

class members and Governing Body members for their active role in the Homeless Initiative.

 NO FURTHER BUSINESS appearing the meeting was adjourned at 9:19 p.m.

 (SEAL)
 Brenda Younger City Clerk




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Attachment A
Attachment B