Finance Committee — Aurora, IL
Date: 2014-11-25

City Hall Fifth Floor Confernce
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee
 Chairperson Bob O'Connor
 Agenda - Final-revised Alderman Rick Mervine
 Alderman Kristina "Tina" Bohman
 Tuesday Alderman John Peters (Alt)
 November 25, 2014
 3:00 PM



CALL TO ORDER:

 APPROVAL OF MINUTES

 14-00960 Approval of the 11/4/2014 finance meeting minutes .

 14-00964 Approval of the 11/6/2014 special finance meeting minutes .

 14-00999 Approval of the 11/13/2014 special finance meeting minutes .

 14-01015 Approval of the 11/18/2014 special finance meeting minutes.

 AGENDA

 14-01020 An Ordinance Adopting An Annual Budget For The Fiscal Year Beginning
 January 1, 2015 and Ending December 31, 2015 In Lieu Of Passage Of An
 Appropriation Ordinance.

 14-00948 A Resolution Awarding Contracts to Supply Process Chemicals for the Water
 Production Division.

 14-00954 A Resolution Authorizing the Purchase of Cisco computing and networking
 equipment for the Police Department in the amount of $109,441.77 from
 Sentinel Technologies, Inc

 14-00976 A Resolution authorizing payment of the annual maintenance contract with
 Harris Corporation, Lynchburg, VA for an annual support agreement for the
 Public Safety and Municipal Radio System. Contract amount of $387,632.76 .

 14-00985 A Resolution to Approve the Mutual Aid Box Alarm System-Illinois Contract
 Addendum, Ordinance, and Secretary/Clerk Certificate.

 14-00988 A Resolution Authorizing the Execution of a Hotel Occupancy Tax Rebate
 Agreement with Midwest Management II, Inc., for the Property at 111 North
 Broadway




City of Aurora Page 1 Printed on 11/25/2014
Finance Committee Agenda - Final-revised November 25, 2014


 14-00992 A Resolution Authorizing Execution of Labor Agreement Between the City of
 Aurora and Local 99 of the International Association of Firefighters,
 AFL/CIO/CLC.

 14-00994 A Resolution Authorizing the Purchase of Excess Liability and Cyber Liability
 Insurance for the Period of December 31, 2014 through December 31, 2015

 14-00995 A Resolution Authorizing An Agreement for Health Insurance Stop/Loss
 Coverage with QBE Insurance Group, Ltd. For the Period January 1, 2015
 through December 31, 2015

 14-00996 A Resolution Authorizing the Renewal Purchase of Property/Boiler-Machinery,
 Excess Workers Compensation, Crime and Fine Arts Insurance for the Period
 of December 31, 2014 through December 31, 2015.

 14-01011 A Resolution Authorizing the Renewal Contract With Broadspire Services, Inc.
 To Provide Third-Party Administrative Services For The City’s General & Auto
 Liability Claims And Workers’ Compensation Claims As of January 1, 2015.

 14-01021 A Resolution authorizing the Mayor and City Clerk to execute all of the
 aforementioned documents for the acquisition of real property known as 590
 Parker Avenue, Aurora, IL in the amount of $58,000.00

 14-00919 A Resolution Authorizing the Execution of a Development Agreement with the
 Boy Scouts of America Three Fires Council .
 Returned from Committee of the Whole - 11/18/2014

 14-00920 A Resolution Authorizing the Purchase of Real Estate located at 64 N. LaSalle
 Street and 68-70 S. LaSalle Street for $245,500.00 .
 Returned from Committee of the Whole - 11/18/2014

ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 11/25/2014

City Hall Fifth Floor
 City of Aurora Confernce Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes
 Tuesday
 November 25, 2014
 3:00 PM
 Chairperson Bob O'Connor
 Alderman Rick Mervine
 Alderman Kristina "Tina" Bohman
 Alderman John Peters (Alt)


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:09 PM.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina
 Bohman

 OTHERS PRESENT

 Ronald Jaffe, George Scowins, Joe Wiltrout, Rich Ryan, Rocky Pintozzi, Drew
 Glassford

 City of Aurora: Ted Beck, MIS; Bob Leible, Water Production; Chief Lehman,
 AFD; Dave Schumacher, Water Production; Tom Greiner, AFD; Jim Pilmer,
 Neighborhood Standards; Andrew Feuerborn, APD/MIS; Esther Phillips,
 Purchasing; Alex Alexandrou, Risk Management; Alisia Lewis, Human
 Resources; Stacey Hamling, Budget Dept.; Alex Voit, Mayor's Office, Alderman
 Donnell, Ward 4, Brian Caputo, Finance Dept.; Carie Anne Ergo, Mayor's Office,
 Rick Guzman, Mayor's Office; Bill Wiet, Economic Development


 APPROVAL OF MINUTES

 14-00960 Approval of the 11/4/2014 finance meeting minutes .

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 3


 14-00964 Approval of the 11/6/2014 special finance meeting minutes .

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 3


City of Aurora Page 1
Finance Committee Meeting Minutes November 25, 2014

 14-00999 Approval of the 11/13/2014 special finance meeting minutes .

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 3


 14-01015 Approval of the 11/18/2014 special finance meeting minutes.

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 3


 AGENDA

 14-01020 An Ordinance Adopting An Annual Budget For The Fiscal Year
 Beginning January 1, 2015 and Ending December 31, 2015 In Lieu Of
 Passage Of An Appropriation Ordinance.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00948 A Resolution Awarding Contracts to Supply Process Chemicals for the
 Water Production Division.
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00954 A Resolution Authorizing the Purchase of Cisco computing and
 networking equipment for the Police Department in the amount of
 $109,441.77 from Sentinel Technologies, Inc .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00976 A Resolution authorizing payment of the annual maintenance contract
 with Harris Corporation, Lynchburg, VA for an annual support
 agreement for the Public Safety and Municipal Radio System.
 Contract amount of $387,632.76 .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00985 A Resolution to Approve the Mutual Aid Box Alarm System-Illinois
 (Resolution) Contract Addendum, Ordinance, and Secretary/Clerk Certificate.

City of Aurora Page 2
Finance Committee Meeting Minutes November 25, 2014


 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00988 A Resolution Authorizing the Execution of a Hotel Occupancy Tax
 Rebate Agreement with Midwest Management II, Inc., for the Property
 at 111 North Broadway.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00992 A Resolution Authorizing Execution of Labor Agreement Between the
 City of Aurora and Local 99 of the International Association of
 Firefighters, AFL/CIO/CLC.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00994 A Resolution Authorizing the Purchase of Excess Liability and Cyber
 Liability Insurance for the Period of December 31, 2014 through
 December 31, 2015.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00995 A Resolution Authorizing An Agreement for Health Insurance
 Stop/Loss Coverage with QBE Insurance Group, Ltd. For the Period
 January 1, 2015 through December 31, 2015 .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00996 A Resolution Authorizing the Renewal Purchase of
 Property/Boiler-Machinery, Excess Workers Compensation, Crime and
 Fine Arts Insurance for the Period of December 31, 2014 through
 December 31, 2015.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-01011 A Resolution Authorizing the Renewal Contract With Broadspire
 Services, Inc. To Provide Third-Party Administrative Services For The
 City’s General & Auto Liability Claims And Workers’ Compensation
 Claims As of January 1, 2015.
City of Aurora Page 3
Finance Committee Meeting Minutes November 25, 2014


 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-01021 A Resolution authorizing the Mayor and City Clerk to execute all of the
 aforementioned documents for the acquisition of real property known
 as 590 Parker Avenue, Aurora, IL in the amount of $58,000.00 .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00919 A Resolution Authorizing the Execution of a Development Agreement
 with the Boy Scouts of America Three Fires Council .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00920 A Resolution Authorizing the Purchase of Real Estate located at 64 N.
 LaSalle Street and 68-70 S. LaSalle Street for $245,500.00 .
 This Resolution was held


 ADJOURNMENT:

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that the meeting be adjourned. Chairman O'Connor adjourned the meeting at
 4:44 PM. The motion carried.

 Ayes: 3

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4