Committee of the Whole — Aurora, IL
Date: 2014-06-17

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 June 17, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF MEETING OF JUNE 3, 2014

 14-00455 Approval of the Minutes of the June 3, 2014 Committee of the Whole Meeting .

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, June 12, 2014 and
 Reviewed the Following Items:
 14-00291 An Ordinance Amending Sections 10.4; 11.1; 11.2; 11.3 and 14.1-1 of the
 Aurora Zoning Ordinance .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00397 An Ordinance Granting a Special Use Permit for a Class (F) Liquor License
 within 500 feet of a residential property on the Property located at 2711 E. New
 York Street, Aurora, Illinois, 60502 (Chase Management Group, Inc. / Thomas
 Barbeque - NA19/4-12.041-Su - TM - Ward 8)
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0

 14-00440 A Resolution Accepting a Plat of Easement granting a City Watermain
 Easement and a Stormwater Control Easement on the property located at 2650
 N. Farnsworth Avenue, Aurora, IL
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00442 A Resolution Accepting the Dedication of Right of Way for Farnsworth Avenue
 along the property located at 2650 N. Farnsworth Avenue, Aurora, Illinois 60502
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00480 A Resolution approving a Preservation Grant to Daniel and Tara Chavez for the
 property located at 727 Oak Avenue, Aurora, Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00481 A Resolution approving a Preservation Grant to Kristoffer Schroeder for the
 property located at 211 Center Avenue, Aurora, Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

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Committee of the Whole Agenda - Final June 17, 2014



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, June 10, 2014 and Reviewed the
 Following Items:
 14-00417 A Resolution approving an agreement with Executime Software, Inc. for use of
 their hosted scheduling and timekeeping system for the Aurora Fire
 Department.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00423 A Resolution to Award the Contract for the 2014 Street Resurfacing Project -
 Phase 3 to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in
 the amount of $4,328,450.54 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00425 A Resolution approving installation of a microwave link between the City
 network and the Aurora Airport in the amount of $29,880.50, with a $4,500.00
 contingency and Annual Maintenance costs of $4,838.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00446 A Resolution Approving Change Order #1 to Weatherproofing Technologies, Inc
 for Sci-Tech Roof Replacement project R13-278 in the amount of $55,062.18
 for the Division of Central Services
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00447 A Resolution for the approval of Smith Maintenance Company of Chicago,
 Illinois as the lowest and most qualified bidder for the janitorial contract for the
 Aurora Police Department Complex at 1200 East Indian Trail in the monthly
 amount of $11,334.40 effective July 1, 2014.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00451 A Resolution authorizing the Mayor to accept a grant and execute the Program
 Funding Agreement in the amount of $250,000.00 from the Illinois Housing
 Development Authority’s Abandoned Residential Property Municipal Relief
 Program.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00456 An Ordinance of the City of Aurora, Illinois, Ascertaining the Prevailing Wage
 Rate of Wages for Laborers, Mechanics, and other Workers Employed in Public
 Works Projects.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00460 An Ordinance Proposing the Establishment of a Special Service Area Number
 #179 Gonnella Baking Company Expansion, Kane County, in the City of Aurora
 and Providing for a Public Hearing and Other Procedures in Connection
 Therewith
 COMMITTEE RECOMMENDED: APPROVAL 3-0

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Committee of the Whole Agenda - Final June 17, 2014


 14-00472 A Resolution Approving an Extension of Contract with Allied Waste Services of
 North America, LLC, D/B/A Republic Services of Aurora for Refuse,
 Recyclables, and Yard Waste Collection Services .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, June 10, 2014 and
 Reviewed the Following Items:
 14-00426 A Resolution establishing the maximum number of Class E City of Aurora liquor
 licenses (unofficially related to application from: Red Lobster LLC, d/b/a Red
 Lobster #6234, located at 1036 N. State Route 59) .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00165 A Traffic Study for Jungels Avenue and Northfield Drive to optimize parking
 signage and markings. Ward 1, Alderman Bohman
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00227 A Traffic Study on Monomoy Street to eliminate five parking spaces. Ward 6,
 Alderman Saville
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00390 A Traffic Study for the Hinman Street and 4th Avenue intersection regarding a
 4-way STOP. Ward 3, Alderman Mesiacos
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 14-00416 A Traffic Study for two alleys that meet in a "T" intersection in the rear of the
 600 block of Jefferson Street. Ward 1; Alderman Bohman
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infastructure Committee Met On Monday, June 9,
 2014 and Reviewed the Following Items:
 14-00452 A Resolution to Award a Contract to Brandt Builders, Inc. of 385 E. Hoover
 Street, Morris, IL. 60450 for the 2014 Storm Sewer Extensions Project - Fourth
 Street, Marion Avenue, and Maple Avenue.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final June 17, 2014


 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 14-00422 A Resolution Appointing Debra Meeks (Ward 7 representative) to the Block
 Grant Working Committee.

 14-00444 A Resolution Appointing Krishna Bansal, Prasad Garkhedkar, Sanjeev Panday,
 Roopa Anajanappa, Anupama Setty, Guatam Bhatia, Deepak Mehta, Shabbir
 Shikora, Shailaja McSwiggen and Himanshu Trivedi to the Indian American
 Community Outreach Advisory Board.

 REQUESTS AND REFERRALS

 14-00493 NA21/2-13.316-Fpn - Final Plan on 2.07 acres for 88 apartment units located
 on Lot 61 of Lehigh Station at the SWC of Milford Lane and Station Boulevard
 by TCCI, LLC (Ward 10 - ES)

 NA21/4-13.441-Fpn/R - Final Plan Revision on 1.186 acres for parking lot
 modifications located at 4461 Fox Valley Center Drive by JP MORGAN CHASE
 BANK (Ward 10 - ES)

 AU22/4-14.035-Fsd - Final Plat to consolidate 4 parcels into 3 lots for 79, 85,
 and 89 N. Root Street by JUAN GUERRERO (Ward 2 - ES)

 AU22/4-14.197-V - Variance Petition for garage door height of 9 feet and
 sidewall height of 15 feet 10 inches located at 79 N. Root Street by JUAN
 GUERRERO (Ward 2 - ES)
 ADJOURN

 CLOSED SESSION




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 June 17, 2014
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:06 by Mayor
 Weisner, and the Roll was called.
 Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John
 Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman
 Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson,
 Alderman Richard Irvin, and Alderman Bob O'Connor

 MINUTES OF MEETING OF JUNE 3, 2014

 14-00455 Approval of the Minutes of the June 3, 2014 Committee of the Whole
 Meeting.
 Alderman Hart-Burns moved, seconded by Alderman Johnson, to approve the
 minutes of the Committee of the Whole Meeting held on June 3, 2014. Motion
 carried.

 Aye: 10 - Alderman Bohman, Alderman Mesiacos, Alderman Donnell, Alderman
 Peters, Alderman Saville, Alderman Hart-Burns, Alderman Mervine,
 Alderman Bugg, Alderman Irvin and Alderman O'Connor

 Abstain: 2- Alderman Garza and Alderman Johnson


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-00291 An Ordinance Amending Sections 10.4; 11.1; 11.2; 11.3 and 14.1-1 of
 the Aurora Zoning Ordinance .
 Planning Director Stephane Phifer explained that this strikes the language in the
 current zoning ordinance which was approved for inclusion under Chapter 34 at the
 last Council meeting.
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final June 17, 2014



 14-00397 An Ordinance Granting a Special Use Permit for a Class (F) Liquor
 License within 500 feet of a residential property on the Property
 located at 2711 E. New York Street, Aurora, Illinois, 60502 (Chase
 Management Group, Inc. / Thomas Barbeque - NA19/4-12.041-Su -
 TM - Ward 8)
 Zoning Administrator Ed Sieben spoke about this item, explaining they are working
 with the current property owner in regards to the landscaping requirements.
 (PLACED ON CONSENT AGENDA)


 14-00440 A Resolution Accepting a Plat of Easement granting a City Watermain
 Easement and a Stormwater Control Easement on the property
 located at 2650 N. Farnsworth Avenue, Aurora, IL
 Planner Tracey Vacek spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00442 A Resolution Accepting the Dedication of Right of Way for Farnsworth
 Avenue along the property located at 2650 N. Farnsworth Avenue,
 Aurora, Illinois 60502
 (PLACED ON CONSENT AGENDA)


 14-00480 A Resolution approving a Preservation Grant to Daniel and Tara
 Chavez for the property located at 727 Oak Avenue, Aurora, Illinois.
 Planning Director Stephane Phifer explained the homeowners are looking to repair
 the front porch and some tuckpointing.
 (PLACED ON CONSENT AGENDA)


 14-00481 A Resolution approving a Preservation Grant to Kristoffer Schroeder
 for the property located at 211 Center Avenue, Aurora, Illinois.
 (HELD)


 FINANCE COMMITTEE RECOMMENDATIONS

 14-00417 A Resolution approving an agreement with Executime Software, Inc.
 for use of their hosted scheduling and timekeeping system for the
 Aurora Fire Department.
 Assistant Fire Chief Don Davids explained they are currently using the 1994 CAD
 scheduling system, and because of changes in the last two decades, it is difficult to
 keep shift information current. Davids added they have worked with MIS in the
 evaluation of alternative scheduling software that would accomodate the unique
 schedule at the Fire Department.

 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final June 17, 2014



 14-00423 A Resolution to Award the Contract for the 2014 Street Resurfacing
 Project - Phase 3 to Geneva Construction Company, PO Box 998,
 Aurora, IL 60507 in the amount of $4,328,450.54 .
 (PLACED ON CONSENT AGENDA)


 14-00425 A Resolution approving installation of a microwave link between the
 City network and the Aurora Airport in the amount of $29,880.50, with
 a $4,500.00 contingency and Annual Maintenance costs of $4,838.00.
 (PLACED ON CONSENT AGENDA)


 14-00446 A Resolution Approving Change Order #1 to Weatherproofing
 Technologies, Inc for Sci-Tech Roof Replacement project R13-278 in
 the amount of $55,062.18 for the Division of Central Services
 Neighborhood Standards Director Jim Pilmer spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00447 A Resolution for the approval of Smith Maintenance Company of
 Chicago, Illinois as the lowest and most qualified bidder for the
 janitorial contract for the Aurora Police Department Complex at 1200
 East Indian Trail in the monthly amount of $11,334.40 effective July 1,
 2014.
 Neighborhood Standards Director, Jim Pilmer, spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00451 A Resolution authorizing the Mayor to accept a grant and execute the
 Program Funding Agreement in the amount of $250,000.00 from the
 Illinois Housing Development Authority’s Abandoned Residential
 Property Municipal Relief Program .
 Neighborhood Standards Director, Jim Pilmer, said this has been a collaboration of
 several divisions working together. Pilmer explained the City of Aurora was one of
 only three (3) communities in Kane County to get the award. Pilmer added that
 Aurora received the highest award in the amount of $250,000, to be used over two
 years in connection with maintenance and demolition of vacant properties in the city
 of Aurora.
 (PLACED ON CONSENT AGENDA)


 14-00472 A Resolution Approving an Extension of Contract with Allied Waste
 Services of North America, LLC, D/B/A Republic Services of Aurora for
 Refuse, Recyclables, and Yard Waste Collection Services .
 Neighborhood Standards Director Jim Pilmer spoke about this item.

 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final June 17, 2014



 14-00456 An Ordinance of the City of Aurora, Illinois, Ascertaining the Prevailing
 Wage Rate of Wages for Laborers, Mechanics, and other Workers
 Employed in Public Works Projects .
 (PLACED ON CONSENT AGENDA)


 14-00460 An Ordinance Proposing the Establishment of a Special Service Area
 Number #179 Gonnella Baking Company Expansion, Kane County, in
 the City of Aurora and Providing for a Public Hearing and Other
 Procedures in Connection Therewith
 (PLACED ON UNFINISHED BUSINESS)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 14-00426 A Resolution establishing the maximum number of Class E City of
 Aurora liquor licenses (unofficially related to application from: Red
 Lobster LLC, d/b/a Red Lobster #6234, located at 1036 N. State Route
 59).
 (PLACED ON CONSENT AGENDA)


 14-00227 A Traffic Study on Monomoy Street to eliminate five parking spaces.
 Ward 6, Alderman Saville
 (RETURNED TO THE GOVERNMENT OPERATIONS COMMITTEE)


 14-00165 A Traffic Study for Jungels Avenue and Northfield Drive to optimize
 parking signage and markings. Ward 1, Alderman Bohman
 (INFORMATION ONLY)


 14-00390 A Traffic Study for the Hinman Street and 4th Avenue intersection
 regarding a 4-way STOP. Ward 3, Alderman Mesiacos
 (INFORMATION ONLY)


 14-00416 A Traffic Study for two alleys that meet in a "T" intersection in the rear
 of the 600 block of Jefferson Street. Ward 1; Alderman Bohman
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE

 14-00452 A Resolution to Award a Contract to Brandt Builders, Inc. of 385 E.
 Hoover Street, Morris, IL. 60450 for the 2014 Storm Sewer Extensions
 Project - Fourth Street, Marion Avenue, and Maple Avenue.
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final June 17, 2014



 MAYORAL APPOINTMENTS

 14-00422 A Resolution Appointing Debra Meeks (Ward 7 representative) to the
 Block Grant Working Committee.
 (FORWARDED TO CITY COUNCIL)


 14-00444 A Resolution Appointing Krishna Bansal, Prasad Garkhedkar, Sanjeev
 Panday, Roopa Anajanappa, Anupama Setty, Gautam Bhatia, Deepak
 Mehta, Shabbir Shikora, Shailaja McSwiggen and Himanshu Trivedi to
 the Indian American Community Outreach Advisory Board.
 (FORWARDED TO CITY COUNCIL)


 REQUESTS AND REFERRALS

 14-00493 NA21/2-13.316-Fpn - Final Plan on 2.07 acres for 88 apartment units
 located on Lot 61 of Lehigh Station at the SWC of Milford Lane and
 Station Boulevard by TCCI, LLC (Ward 10 - ES)

 NA21/4-13.441-Fpn/R - Final Plan Revision on 1.186 acres for parking
 lot modifications located at 4461 Fox Valley Center Drive by JP
 MORGAN CHASE BANK (Ward 10 - ES)

 AU22/4-14.035-Fsd - Final Plat to consolidate 4 parcels into 3 lots for
 79, 85, and 89 N. Root Street by JUAN GUERRERO (Ward 2 - ES)

 AU22/4-14.197-V - Variance Petition for garage door height of 9 feet
 and sidewall height of 15 feet 10 inches located at 79 N. Root Street
 by JUAN GUERRERO (Ward 2 - ES)
 The above Requests and Referrals were referred to the Planning Council and
 Planning Commission.




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Committee of the Whole Meeting Minutes - Final June 17, 2014



 MAYOR’S REPORT

 Public Works Director Ken Schroth reported a gas main hit by a contractor, which
 resulted in the need to shut down all four lanes on Farnsworth, just south of I88.
 Nicor was able to quickly isolate the service, and we have opened the two
 Southbound lanes . The city expects the two Northbound lanes to be opened
 between 8:00 and 9:00 p.m.

 Chief Management Officer Carie Anne Ergo reported a ComEd outage on Monday,
 June 16th, which lasted about an hour and affected approximately 1,800 customers
 in the MLK Park area.

 Mayor Weisner announced that the City of Aurora received a $750,000.00 grant for
 the GAR project through the IDNR and the Governor's office.
 In addition, the city has also received an $80,000.00 summer employment program
 grant through IDNR. Approximately 120 students, ages 16 through 19, will be
 employed through summer programs thanks to the $293,000 grants total awarded to
 the City of Aurora, CIS and the Aurora Township.

 CLOSED SESSION

 Alderman Irvin moved, seconded by Alderman Hart-Burns, that, after a short
 recess, the City Council go into Closed Session to discuss Real Estate
 acquisition, exception Section 2 (c)(5) of the Open Meetings Act, which
 authorizes this meeting to be closed to the public and that the City Clerk be
 directed to record the vote of each Alderman on this motion. Motion carried at
 5:27 p.m.

 Aye: 12 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Peters, Alderman Saville, Alderman Hart-Burns,
 Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin
 and Alderman O'Connor

 ADJOURN

 Alderman O'Connor moved, seconded by Alderman Irvin, to adjourn the
 meeting at 5:44 p.m. Motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk




City of Aurora Page 6