Finance Committee — Aurora, IL
Date: 2025-12-11

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final - Revised Chairperson Ted Mesiacos
 Vice Chair Carl Franco
 Thursday Alderman Dan Barreiro
 Alderman-at-Large Keith Larson
 December 11, 2025 Alderman Edward J. Bugg

 3:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen's Office at (630) 256-3020.
 CALL TO ORDER

 ROLL CALL

 APPROVAL OF MINUTES

25-0951 Approval of the minutes from the Finance Committee Meeting held on November
 13, 2025.

25-0965 Approval of the minutes from the Special Finance Committee Meeting held on
 November 18, 2025.

25-0969 Approval of the minutes from the Special Finance Committee meeting held on
 November 20, 2025.

 PUBLIC COMMENT

 AGENDA

25-0953 A Resolution authorizing Shannon Chrismore to provide Employee Assistance
 Services for the period of January 1, 2026 through December 31, 2026.

25-0765 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with Baxter & Woodman, Inc. in the not to exceed amount of
 $29,731.00, and the appropriation of $352,731 .00 of MFT Funds for the Edgelawn
 BNSF Bike Path Crossing Project.

25-0766 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement HR Green, Inc. in the not to exceed amount of $361,489.00, and the
 appropriation of $1,085 ,000 of MFT Funds for the Indian Trail (Ohio to Pennsbury)
 Signal Modernization Project .



City of Aurora Page 1 Printed on 12/9/2025
Finance Committee Agenda - Final - Revised December 11, 2025


25-0787 A Resolution authorizing the execution of labor agreement between the City of
 Aurora and Metropolitan Alliance of Police (MAP), Aurora Information Technology
 Chapter #525 (Union), for the period of January 1, 2024, to December 31, 2027 .

25-0834 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine Arts, cyber
 and Excess Cyber Liability, Crime, Special Events Liability, Drone Liability,
 General Liability/Law Enforcement/Auto Liability, Excess Liability, Excess
 Workers Compensation, and Liquor Liability insurance policies for the period of
 December 31, 2025, through December 31, 2026.

25-0858 A Resolution authorizing approval of the Year 2 true-up invoice under the
 three-year Enterprise Agreement for Microsoft software, purchased through the
 State of Illinois Department of Innovation and Technology Joint Purchasing
 Contract (CMT #1176800) with Dell Marketing L.P., in the amount of $303,804.24 .

25-0891 A Resolution authorizing the execution of a Phase 2 Design Engineering
 Supplement with Crawford, Murphy, & Tilly, Inc. in the not to exceed amount of
 $239,431.00 and the appropriation the same amount of REBUILD Illinois Bond
 Funds for the Sullivan Road Reconstruction Project .

25-0892 A Resolution approving and Intergovernmental Agreement between the City of
 Aurora and Fox Valley Park District for the construction of a shared use path
 crossing of the BNSF Railroad at Edgelawn Drive .

25-0893 A Resolution approving and Intergovernmental Agreement between the City of
 Aurora and Aurora Township for a detour during the construction of a shared use
 path crossing of the BNSF Railroad at Edgelawn Drive .

25-0894 A Resolution authorizing the execution of real estate contracts to purchase
 property in the amount of $11 ,000.00 and appropriating MFT Funds for the
 Edgelawn BNSF Bike Path Crossing Project .

25-0895 A Resolution authorizing the City of Aurora to enter into a construction and
 maintenance agreement with BNSF Railway Company for improvements of the
 crossing of the new Edgelawn Drive bike path and the BNSF Railroad .

25-0912 A Resolution authorizing the execution of real estate contracts to purchase
 properties and appropriating MFT Funds required for the Indian Trail Road Signal
 Modernization and Resurfacing (Ohio to Pennsbury) Project in the amount of
 $1,400.00.

25-0955 A Resolution authorizing the City to accept a grant award from the Metropolitan
 Mayor's Caucus of $22,000.00 to support energy efficiency outreach and
 education.

25-0959 A Resolution authorizing the City to accept a grant award of $24,000.00 from the
 Illinois Attorney General's Office as part of the 2026 Attorney General's Organized
 Retail Crime Grant Program.


City of Aurora Page 2 Printed on 12/9/2025
Finance Committee Agenda - Final - Revised December 11, 2025


25-0960 A Resolution authorizing City to accept a grant award of $17,736.00 from the FY26
 Illinois Department of Transportation State & Community Highway Safety / National
 Priority Safety Programs Grant.

25-0961 A Resolution authorizing the City to accept a grant award of $75,540.81 from the
 FY26 Illinois Department of Transportation Sustained Traffic Enforcement
 Program (STEP).

25-0975 A Resolution authorizing the execution of a Services Agreement Between the City
 and OnLight Aurora to Provide Internet Services to the Habitat Green Freedom
 Subdivision.

25-0979 A Resolution Superseding All Previous Resolutions Pertaining To and Amending
 Pay Plans for Employees In the Non-Exempt Pay Plan.

25-0980 A Resolution Superseding All Previous Resolutions Pertaining To and Amending
 Pay Plans for Employees In The Executive Pay Plan.

25-0994 A Resolution to approve Change Order #1 with Builders Paving, LLC in the
 amount of $60,000.00 for the 2025 City-Wide Resurfacing (EAST) project .

25-0998 A Resolution Approving a Professional Services Contract with Stratagem
 Consulting Group, LLC for State and Federal Legislative Consulting Services.

25-1001 A Resolution to approve the award of cellular phone services, to Cellco
 Partnership d/b/a Verizon Wireless (Verizon) using the most recent State of Illinois
 contract and a one-time retention credit and a one-year term .

25-1002 A Resolution to Enter into a Three (3) Year ATM Space Lease Agreement with Old
 Second Bank.

25-1006 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 L3Harris of Melbourne, FL to purchase new radio computer consoles for
 $457,821.48.

 CLOSED SESSION

 ADJOURNMENT

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

City of Aurora Page 3 Printed on 12/9/2025
Finance Committee Agenda - Final - Revised December 11, 2025


 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours
 in advance of the scheduled meeting. The Aldermen's Office can be reached in
 person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email
 at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4 Printed on 12/9/2025

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 December 11, 2025
 3:00 PM
 Chairperson Ted Mesiacos
 Vice Chair Carl Franco
 Alderman Dan Barreiro
 Alderman-at-Large Keith Larson
 Alderman Edward J. Bugg


 Members of the public wishing to provide public comment for this meeting must
 be physically present at the meeting and registered to speak prior to the meeting
 being called to order. Please contact the Aldermen's Office at (630) 256-3020.

 CALL TO ORDER

 Chairman Mesiacos called the meeting to order at 3:01pm.


 ROLL CALL

 Present: 5 - Chairperson Ted Mesiacos, Vice Chair Carl Franco, Alderman Dan
 Barreiro, Alderman-At-Large Keith Larson and Alderman Edward Bugg

 APPROVAL OF MINUTES

 25-0951 Approval of the minutes from the Finance Committee Meeting held on
 November 13, 2025.
 A motion was made by Vice Chair Franco, seconded by Alderman Bugg, that
 this agenda item be accepted and filed. The motion carried.

 Ayes: 5


 25-0965 Approval of the minutes from the Special Finance Committee Meeting
 held on November 18, 2025 .
 A motion was made by Vice Chair Franco, seconded by Alderman Bugg, that
 this agenda item be accepted and filed. The motion carried.

 Ayes: 5


 25-0969 Approval of the minutes from the Special Finance Committee meeting
 held on November 20, 2025 .
 A motion was made by Vice Chair Franco, seconded by Alderman Bugg, that
 this agenda item be accepted and filed. The motion carried.


City of Aurora Page 1
Finance Committee Meeting Minutes - Final December 11, 2025


 Ayes: 5


 PUBLIC COMMENT


 AGENDA

 25-0953 A Resolution authorizing Shannon Chrismore to provide Employee
 Assistance Services for the period of January 1, 2026 through
 December 31, 2026.
 A motion was made by Alderman Barreiro, seconded by Alderman-At-Large
 Larson, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 25-0765 A Resolution authorizing the execution of a Joint Funding Agreement
 with the State of Illinois, the execution of a Phase 3 Construction
 Engineering Services Agreement with Baxter & Woodman, Inc. in the
 not to exceed amount of $29,731.00, and the appropriation of
 $352,731.00 of MFT Funds for the Edgelawn BNSF Bike Path
 Crossing Project.
 A motion was made by Alderman Bugg, seconded by Vice Chair Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0892 A Resolution approving and Intergovernmental Agreement between
 the City of Aurora and Fox Valley Park District for the construction of a
 shared use path crossing of the BNSF Railroad at Edgelawn Drive .
 A motion was made by Alderman Bugg, seconded by Vice Chair Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0893 A Resolution approving and Intergovernmental Agreement between
 the City of Aurora and Aurora Township for a detour during the
 construction of a shared use path crossing of the BNSF Railroad at
 Edgelawn Drive.
 A motion was made by Alderman Bugg, seconded by Vice Chair Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5




City of Aurora Page 2
Finance Committee Meeting Minutes - Final December 11, 2025



 25-0894 A Resolution authorizing the execution of real estate contracts to
 purchase property in the amount of $11 ,000.00 and appropriating MFT
 Funds for the Edgelawn BNSF Bike Path Crossing Project .
 A motion was made by Alderman Bugg, seconded by Vice Chair Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0895 A Resolution authorizing the City of Aurora to enter into a construction
 and maintenance agreement with BNSF Railway Company for
 improvements of the crossing of the new Edgelawn Drive bike path
 and the BNSF Railroad.
 A motion was made by Alderman Bugg, seconded by Vice Chair Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0766 A Resolution authorizing the execution of a Joint Funding Agreement
 with the State of Illinois, the execution of a Phase 3 Construction
 Engineering Services Agreement HR Green, Inc. in the not to exceed
 amount of $361,489.00, and the appropriation of $1,085 ,000 of MFT
 Funds for the Indian Trail (Ohio to Pennsbury) Signal Modernization
 Project.
 A motion was made by Alderman Barreiro, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0912 A Resolution authorizing the execution of real estate contracts to
 purchase properties and appropriating MFT Funds required for the
 Indian Trail Road Signal Modernization and Resurfacing (Ohio to
 Pennsbury) Project in the amount of $1 ,400.00.
 A motion was made by Alderman Barreiro, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0891 A Resolution authorizing the execution of a Phase 2 Design
 Engineering Supplement with Crawford, Murphy, & Tilly, Inc. in the not
 to exceed amount of $239,431.00 and the appropriation the same
 amount of REBUILD Illinois Bond Funds for the Sullivan Road
 Reconstruction Project .
 A motion was made by Vice Chair Franco, seconded by Alderman Barreiro, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5




City of Aurora Page 3
Finance Committee Meeting Minutes - Final December 11, 2025



 25-0994 A Resolution to approve Change Order #1 with Builders Paving, LLC in
 the amount of $60,000.00 for the 2025 City-Wide Resurfacing (EAST)
 project.
 A motion was made by Alderman Barreiro, seconded by Vice Chair Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0834 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine
 Arts, cyber and Excess Cyber Liability, Crime, Special Events Liability,
 Drone Liability, General Liability/Law Enforcement/Auto Liability,
 Excess Liability, Excess Workers Compensation, and Liquor Liability
 insurance policies for the period of December 31, 2025, through
 December 31, 2026.
 A motion was made by Alderman Barreiro, seconded by Vice Chair Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0858 A Resolution authorizing approval of the Year 2 true-up invoice under
 the three-year Enterprise Agreement for Microsoft software, purchased
 through the State of Illinois Department of Innovation and Technology
 Joint Purchasing Contract (CMT #1176800) with Dell Marketing L.P., in
 the amount of $303,804.24 .
 A motion was made by Vice Chair Franco, seconded by Alderman Barreiro, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-1001 A Resolution to approve the award of cellular phone services, to Cellco
 Partnership d/b/a Verizon Wireless (Verizon) using the most recent
 State of Illinois contract and a one-time retention credit and a one-year
 term.
 A motion was made by Vice Chair Franco, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-1006 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with L3Harris of Melbourne, FL to purchase new radio
 computer consoles for $457,821.48 .
 A motion was made by Alderman Barreiro, seconded by Vice Chair Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5




City of Aurora Page 4
Finance Committee Meeting Minutes - Final December 11, 2025



 25-0955 A Resolution authorizing the City to accept a grant award from the
 Metropolitan Mayor's Caucus of $22,000.00 to support energy
 efficiency outreach and education .
 A motion was made by Alderman Barreiro, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0961 A Resolution authorizing the City to accept a grant award of
 $75,540.81 from the FY26 Illinois Department of Transportation
 Sustained Traffic Enforcement Program (STEP) .
 A motion was made by Alderman Barreiro, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0979 A Resolution Superseding All Previous Resolutions Pertaining To and
 Amending Pay Plans for Employees In the Non-Exempt Pay Plan.
 A motion was made by Alderman Barreiro, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0980 A Resolution Superseding All Previous Resolutions Pertaining To and
 Amending Pay Plans for Employees In The Executive Pay Plan.
 A motion was made by Alderman Bugg, seconded by Vice Chair Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-1002 A Resolution to Enter into a Three (3) Year ATM Space Lease
 Agreement with Old Second Bank .
 A motion was made by Vice Chair Franco, seconded by Alderman Barreiro, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 25-0975 A Resolution authorizing the execution of a Services Agreement
 Between the City and OnLight Aurora to Provide Internet Services to
 the Habitat Green Freedom Subdivision .
 A motion was made by Alderman Barreiro, seconded by Vice Chair Franco, that
 this agenda item be forwarded with no recommendation to the Committee of
 the Whole. The motion failed

 A second motion was made by Chairperson Mesiacos, seconded by Alderman
 Bugg, that this agenda item be recommended for approval. The motion carried.

 Alderman Bugg left the meeting at 4:11pm
 Alderman Bugg returned to the meeting at 4:13pm

City of Aurora Page 5
Finance Committee Meeting Minutes - Final December 11, 2025


 Ayes: 3

 Nayes: 1

 Abstain: 1


 25-0787 A Resolution authorizing the execution of labor agreement between
 the City of Aurora and Metropolitan Alliance of Police (MAP), Aurora
 Information Technology Chapter #525 (Union), for the period of
 January 1, 2024, to December 31, 2027 .
 A motion was made by Alderman Barreiro, seconded by Alderman-At-Large
 Larson, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 25-0998 A Resolution Approving a Professional Services Contract with
 Stratagem Consulting Group, LLC for State and Federal Legislative
 Consulting Services.
 A motion was made by Alderman Bugg, seconded by Alderman Barreiro, that
 this agenda item be forwarded with no recommendation to the Committee of
 the Whole. The motion carried.

 Ayes: 5


 25-0959 A Resolution authorizing the City to accept a grant award of
 $24,000.00 from the Illinois Attorney General's Office as part of the
 2026 Attorney General's Organized Retail Crime Grant Program .
 This Resolution was held


 25-0960 A Resolution authorizing City to accept a grant award of $17,736.00
 from the FY26 Illinois Department of Transportation State &
 Community Highway Safety / National Priority Safety Programs Grant.
 This Resolution was held


 CLOSED SESSION


 ADJOURNMENT

 A motion was made by Vice Chair Franco, seconded by Alderman Bugg, that
 this meeting be adjourned. The motion carried. Chairman Mesiacos adjourned
 the meeting at 4:59pm.

 Ayes: 5




City of Aurora Page 6
Finance Committee Meeting Minutes - Final December 11, 2025



 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY
 OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY
 ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL
 ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING.
 MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL
 RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY
 OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND
 LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order
 to participate in a public meeting should contact the Aldermen's Office at least 48
 hours in advance of the scheduled meeting. The Aldermen's Office can be
 reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at
 630-256-3020 or email at AldermensOffice@aurora.il.us. Every effort will be made
 to allow for meeting participation.




City of Aurora Page 7