Committee of the Whole — Aurora, IL
Date: 2013-08-20

City of Aurora

 5th Floor Conference Room B
 44 East Downer Place
 Aurora, IL




Agenda - Final-revised

  Tuesday, August 20, 2013

 5:00 PM




Conference Room 5B, City Hall


Committee of the Whole
 Mayor Tom Weisner
 Alderman Abby Schuler
 Alderman Juany Garza
 Alderman Ted Mesiacos
 Alderman Bill Donnell
 Alderman John Peters
 Alderman Mike Saville
  Alderman Scheketa Hart-Burns
 Alderman Rick Mervine
 Alderman Edward Bugg
 Alderman Lynne Johnson
 Alderman Richard Irvin
 Alderman Bob O'Connor
Committee of the Whole Agenda - Final-revised August 20, 2013


 ROLL CALL

 PRESENTATIONS

 13-00560 Presentation by the 2013 City of Aurora Interns

 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 FINANCE COMMITTEE RECOMMENDATIONS

 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 BUILDING, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS
 MAYOR’S REPORT

 REQUESTS AND REFERRALS

 (None)

ADJOURN

CLOSED SESSION




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Committee of the Whole Agenda - Final-revised August 20, 2013



 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On August 15, 2013 and Reviewed
 the Following Items:
 13-00477 Resolution Authorizing an Annual Action Plan Substantial Amendment (2013 -
 #1) to Reflect Funding Allocations for the Community Development Block Grant
 and HOME Investment Partnerships Programs
 Legislative History

 8/15/13 Planning & Development approved
 Committee

 13-00495 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning
 Ordinance and the Zoning Map attached thereto, by rezoning property located
 at 637 E. Galena Boulevard from R-4 Two Family Dwelling District to NC
 Neighborhood Commercial (Herrera Tires and Auto Repairs -
 AU27/2-12.394-RZ - TM - Ward 2)
 Legislative History

 8/15/13 Planning & Development approved
 Committee

 13-00497 Resolution Accepting The Dedication Of A City Easement Located At 850
 Butterfield Road, Aurora, Il (Marmion Abbey - BA35/3-13.283-M - JR/TD - Ward
 1)
 Legislative History

 8/15/13 Planning & Development approved
 Committee

 13-00498 Resolution Accepting The Dedication Of A Stormwater Control Easement
 Located Directly West Of 850 Butterfield Road, Aurora, Il (Marmion Abbey -
 BA35/3-13.282-M - JR/TD - Ward 1)
 Legislative History

 8/15/13 Planning & Development approved
 Committee

 13-00494 Resolution approving the Final Plat Revision for Lot 1 and Lot 2 of the Bell Gale
 Business Park Subdivision, being vacant land located on the west and east side
 of Marshall Avenue Between Gale Street and Highland Avenue in the City of
 Aurora, IL. 60506 (Centrue Bank - Au21/4-13.211-FPN/R - TV- Ward 4)
 (APPEALABLE)
 Legislative History

 8/15/13 Planning & Development approved as information only
 Committee




City of Aurora Page 3 Printed on 8/16/2013
Committee of the Whole Agenda - Final-revised August 20, 2013



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On August 13, 2013 and Reviewed the Following
 Items:
 13-00402 An Ordinance Amending Article IV of Chapter 18 of the Aurora Code of
 Ordinances Entitled “EPA-Mandated Long-Term Control Plan Fee”
 Legislative History

 8/13/13 Finance Committee approved

 13-00414 Resolution Authorizing the Purchase and Installation of Bidirectional Amplifiers
 (BDA) at Waubonsee Valley High and West Aurora High School Facilities in the
 Total Amount of $39,296.00 from AMK Services, Johnstown, Ohio.
 Legislative History

 8/13/13 Finance Committee approved

 13-00436 Ordinance Proposing the Establishment of a Special Service Area Number
 #174 McDonald’s USA, Kane County, in the City of Aurora and Providing for a
 Public Hearing and Other Procedures in Connection Therewith
 Legislative History

 8/13/13 Finance Committee approved

 13-00437 Ordinance Proposing the Establishment of a Special Service Area Number
 #175 Marmion Campus - Abbey Farms, Kane County, in the City of Aurora and
 Providing for a Public Hearing and Other Procedures in Connection Therewith
 Legislative History

 8/13/13 Finance Committee approved

 13-00439 Ordinance Authorizing the Sale of the Southerly ½ of Real Estate Known as
 350 & 352 West Illinois Avenue, Aurora, Illinois (Part of PIN(s): 15-15-351-002
 & 15-15-351-001)
 Legislative History

 8/13/13 Finance Committee approved

 13-00459 Resolution Authorizing Awarding a Contract to Crystal Management and
 Maintenance Services Corporation of Mount Prospect, Illinois for the
 Performance of Janitorial Services at City Hall, 44 East Downer Place; the
 Aldermen’s Office, 60 East Downer Place; and the Elmslie/Hogan Building at
 1-5 South Broadway and 51 East Galena Boulevard; All Owned by the City of
 Aurora and Located Within the City of Aurora
 Legislative History

 8/13/13 Finance Committee approved




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Committee of the Whole Agenda - Final-revised August 20, 2013


 13-00482 A Resolution Authorizing The Execution Of A Sales Tax Rebate Agreement
 Between The City Of Aurora And Napleton Aurora Imports, Inc. -
 (NA28/2-12.357-AG - BW/SP - Ward 10)
 Legislative History

 8/13/13 Finance Committee approved

 13-00499 A Resolution Authorizing the Execution of an Agreement with Aurora University
 for a Grant to Support the John C. Dunham STEM Partnership
 Legislative History

 8/13/13 Finance Committee approved

 13-00500 An Ordinance Amending Article II of Chapter 48 of the City of Aurora Code of
 Ordinances Entitled “Municipal Utility Service” (Water and Sewer Rates)
 Legislative History

 8/13/13 Finance Committee approved

 13-00530 Resolution Authorizing the Mayor and City Clerk to sign an Addendum to the
 Master Agreement with Onlight Aurora.
 Legislative History

 8/13/13 Finance Committee approved




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Committee of the Whole Agenda - Final-revised August 20, 2013



 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

The Government Operations Committee Met On August 13, 2013 and Reviewed
the Following Items
 13-00432 GO Request for Tuesday, August 13, 2013 at 4:30 pm for the Winter Lights and
 Holiday Walk, Friday, November 22, 2013 at 5:00 pm to 7:30 pm in Downtown
 Aurora
 Legislative History

 8/13/13 Government Operations approved as amended information only
 Committee

 13-00434 Government Operations Request for Tuesday, August 13, 2013 at 4:30 pm Fox
 Valley United Way - Windy City Amusement Carnival - October 11-13 and
 18-20, 2013. Friday, 5-10 pm; Saturday Noon-10 pm; Sunday Noon -8 pm
 Legislative History

 8/13/13 Government Operations approved as information only
 Committee

 13-00435 Government Operations Request for Tuesday, August 13, 2013 at 4:30 pm for
 the City of Aurora Veterans Day Parade on Monday, November 11, 2013
 Legislative History

 8/13/13 Government Operations approved as information only
 Committee

 13-00457 Government Operations Request for Tuesday, August 13, 2013 at 4:30 at 4:30
 pm
 Peace in the Park - YWCA Aurora to be held Saturday, October 5, 2013 from
 11:00 am to 2:00 pm
 Legislative History

 8/13/13 Government Operations approved as information only
 Committee

 13-00490 Government Operations Request for Tuesday, August 13th, 2013 at 4:30 pm
 West High Homecoming Parade: Thursday, September 26th, 2013 from 2:15 to
 4:45 pm
 Legislative History

 8/13/13 Government Operations approved as amended information only
 Committee

 13-00493 Government Operations Request for Tuesday, August 13, 2013 Aurora
 Dualthon (run and bike), Saturday, August 24, 2013, 7:30-11:30 am.
 Legislative History

 8/13/13 Government Operations approved as information only
 Committee




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Committee of the Whole Agenda - Final-revised August 20, 2013


 13-00503 Boy Scout Troop 81 is requesting approval to sell tickets on weekends from
 9-7-13 to 10-27-13 (Sat. 9 AM to 12 PM, noon and 1 PM to 4 PM and Sun. 10
 AM to 4 PM) for the annual Pancake Breakfast fundraiser at Metea Valley High
 School on November 2, 2013. See attached for further details.
 Legislative History

 8/13/13 Government Operations approved as information only
 Committee

 13-00520 Government Operations Request for Tuesday, August 13, 2013 at 4:30 p.m.
 Fiesta Patrias Parade, September 15, 2013 in Downtown Aurora at 11:00 a.m.
 For Information Only.
 Legislative History

 8/13/13 Government Operations approved as information only
 Committee




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Committee of the Whole Agenda - Final-revised August 20, 2013



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infastructure Committee Met On August 12, 2013
 and Reviewed the Following Items:
 13-00481 Resolution to award a contract to Copenhaver Construction of 75 Koppie Drive,
 Gilberts, IL 60136 for the Green Infrastructure for CSO Control Improvements.
 August 12th, 2013 Buildings, Grounds, and Infrastructure Committee
 Legislative History

 8/12/13 Building Grounds & approved
 Infrastructure Committee

 13-00502 Resolution for Acceptance of Improvements and Waving of the Maintenance
 Period for Milgard Windows - 04.030
 Legislative History

 8/12/13 Building Grounds & approved
 Infrastructure Committee

 13-00505 Resolution for Acceptance of Improvements and Maintenance Security for
 Aurora University - Wackerlin Center - 12.163
 Legislative History

 8/12/13 Building Grounds & approved
 Infrastructure Committee

13-00515 BGI13.004 complaint for intersection of Eastwood and Holiday flooded on
 04-18-2013 and getting water in the basement.
 Legislative History

 8/12/13 Building Grounds & placed in history
 Infrastructure Committee




City of Aurora Page 8 Printed on 8/16/2013

Conference Room 5B, City
 City of Aurora Hall
 5th Floor Conference
 Room B
 Committee of the Whole 44 East Downer Place
 Aurora, IL

 Meeting Minutes - Final-revised
 Tuesday
 August 20, 2013
 5:00 PM




 ROLL CALL

 The Committe of the Whole meeting was called to order at 5:09 by Mayor
 Weisner, and the Roll was called.
 Present 13 - Mayor Tom Weisner, Alderman Abby Schuler, Alderman Juany Garza,
 Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters,
 Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick
 Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman
 Richard Irvin, and Alderman Bob O'Connor

 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 13-00432 Winter Lights and Holiday Walk, Friday, November 22, 2013 at 5:00
 pm to 7:30 pm in Downtown Aurora
 (Amended to change end time to 7:00 p.m.)
 (INFORMATION ONLY)

 13-00434 Fox Valley United Way - Windy City Amusement Carnival - October
 11-13 and 18-20, 2013. Friday, 5-10 pm; Saturday Noon-10 pm;
 Sunday Noon -8 pm
 (INFORMATION ONLY)


 13-00435 City of Aurora Veterans Day Parade on Monday, November 11, 2013

 (INFORMATION ONLY)


 13-00457 Peace in the Park - YWCA Aurora to be held Saturday, October 5,
 2013 from 11:00 am to 2:00 pm
 (INFORMATION ONLY)


 13-00490 West High Homecoming Parade: Thursday, September 26th, 2013
 from 2:15 to 4:45 pm
 (Amended to change end time to 5:00 p.m.)
 (INFORMATION ONLY)




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Committee of the Whole Meeting Minutes - Final-revised August 20, 2013



 13-00493 Aurora Dualthon (run and bike), Saturday, August 24, 2013,
 7:30-11:30 am.
 (INFORMATION ONLY)


 13-00503 Boy Scout Troop 81 is requesting approval to sell tickets on weekends
 from 9-7-13 to 10-27-13 (Sat. 9 AM to 12 PM, noon and 1 PM to 4 PM
 and Sun. 10 AM to 4 PM) for the annual Pancake Breakfast fundraiser
 at Metea Valley High School on November 2, 2013. See attached for
 further details.
 (INFORMATION ONLY)


 13-00520 Fiesta Patrias Parade, September 15, 2013 in Downtown Aurora at
 11:00 a.m.
 For Information Only.
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 13-00481 Resolution to award a contract to Copenhaver Construction of 75
 Koppie Drive, Gilberts, IL 60136 for the “Green Infrastructure for CSO
 Control Project”
 (PLACED ON CONSENT AGENDA)


 13-00502 Resolution for Acceptance of Improvements and Waving of the
 Maintenance Period for Milgard Windows - 1785 N. Edgelawn Dr.
 (PLACED ON CONSENT AGENDA)


 13-00505 Resolution for Acceptance of Improvements and Maintenance Security
 for Aurora University - Wackerlin Center - 430 S. Evanslawn Av.
 (PLACED ON CONSENT AGENDA)


 13-00515 BGI13.004 complaint for intersection of Eastwood and Holiday flooded
 on 04-18-2013 and getting water in the basement.
 (INFORMATION ONLY)




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Committee of the Whole Meeting Minutes - Final-revised August 20, 2013



 PRESENTATIONS

 13-00560 Presentation by the 2013 City of Aurora Interns

 Director of Communications, Clayton Muhammad, introduced members of the
 summer intership programs for 2013 present at today's meeting, and presented
 these students with certificates of appreciation for their service and dedication
 to the City of Aurora during the past few months:
 Eric Mangan, a senior at Aurora University majoring in Criminal Justice and
 Pre-law, worked at Special Events and Community Services.
 Kayle Reigr, also a senior at Aurora University, majoring in Art with a minor in
 Museum Studies, worked with Public Arts Director Rena Church, spending a
 great deal of time on the GAR Museum archives.
 Sherwood Edwards, a Public Administration student at NIU, has worked with
 the Budgeting and Accounting divisions of the Finance departmnet.
 Alex Perez, a junior at Columbia College, worked with Public Information and
 ACTV.
 Angela Lang will be graduating high school in 2015, and plans on studying at
 Northwestern University. She has worked with the Public Information office
 and the Mayor's office.
 Kyle DeVry heads off to college this Saturday - he will be studying Political
 Science at the University of Illinois in Champaign. He worked at the Aldermen's
 office over the summer.
 The above interns expressed their gratitude to the departments they served,
 the office of the Mayor and the members of the Council for the opportunity
 they were afforded. All interns have acquired valuable knowledge during their
 internships, a greater understanding of the work of the Municipality, and an
 increased sense of admiration and love towards a city that, in the words of Mr.
 Perez, is "not only growing, but flourishing."
 Mayor Weisner thanked all interns for their service, and said that this was a
 great group of students who stepped up and succeeded at handling difficult
 and complex tasks that were assigned to them. Mayor Weisner expressed best
 wishes to all interns in the coming years.


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 13-00477 Resolution Authorizing an Annual Action Plan Substantial Amendment
 (2013 - #1) to Reflect Funding Allocations for the Community
 Development Block Grant and HOME Investment Partnerships
 Programs
 Karen Zilly gave a short presentation.
 (PLACED ON CONSENT AGENDA)

 13-00495 An Ordinance Amending Ordinance Number 3100, being the Aurora
 Zoning Ordinance and the Zoning Map attached thereto, by rezoning
 property located at 637 E. Galena Boulevard from R-4 Two Family
 Dwelling District to NC Neighborhood Commercial
 Ed Sieben led a brief presentation in regards to this item.
 (PLACED ON CONSENT AGENDA)


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Committee of the Whole Meeting Minutes - Final-revised August 20, 2013



 13-00497 Resolution Accepting The Dedication Of A City Easement Located At
 850 Butterfield Road, Aurora, Il
 (PLACED ON CONSENT AGENDA)


 13-00498 Resolution Accepting The Dedication Of A Stormwater Control
 Easement Located Directly West Of 850 Butterfield Road, Aurora, Il
 (PLACED ON CONSENT AGENDA)


 13-00494 Resolution approving the Final Plat Revision for Lot 1 and Lot 2 of the
 Bell Gale Business Park Subdivision, being vacant land located on the
 west and east side of Marshall Avenue Between Gale Street and
 Highland Avenue in the City of Aurora, IL. 60506 (Centrue Bank -
 Au21/4-13.211-FPN/R - TV- Ward 4) (APPEALABLE)
 (INFORMATION ONLY)


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 13-00499 A Resolution Authorizing the Execution of an Agreement with Aurora
 University for a Grant to Support the John C. Dunham STEM
 Partnership School
 A brief presentation was led by two Aurora University representatives, who
 expressed their gratitude for the support received from the City of Aurora
 towards the STEM Academy. Alderman O'Connor said in his recommendation
 that this is a great opportunity for the community and everyone involved.
 Mayor Weisner spoke about this item as an investment, a visionary idea that
 came from Aurora University. Mayor Weisner explained that participants in the
 program will be students from four different schools, and that not only will
 they specialize in STEM curriculum, but teachers will be afforded the
 opportunity to come and teach, increase their credentials, and propagate STEM
 education within their own school districts. Mayor Weisner recognized the
 hard work that Aurora University has put towards this project for many years.
 (PLACED ON CONSENT AGENDA)

 13-00402 An Ordinance Amending Article IV of Chapter 18 of the Aurora Code of
 Ordinances Entitled “EPA-Mandated Long-Term Control Plan Fee”
 Mr. Ken Schroth explained this is an extension of the Clean Water Act, a
 mandated requirement. Although they will continue to seek outside funding,
 additional revenues are needed for the projects required to bring the City of
 Aurora into compliance with this act.
 Mayor Weisner explained this is an obligatory program implemented by the US
 EPA. It has been in existance for at least a couple decades - it started on the
 East Coast, moved towards the Midwest, and reached Aurora approximately
 two years ago. We are obligated to move forward to be in compliance.
 (PLACED ON CONSENT AGENDA)



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Committee of the Whole Meeting Minutes - Final-revised August 20, 2013



 13-00414 Resolution Authorizing the Purchase and Installation of Bidirectional
 Amplifiers (BDA) at Waubonsee Valley High and West Aurora High
 School Facilities in the Total Amount of $39,296.00 from AMK
 Services, Johnstown, Ohio.
 (PLACED ON CONSENT AGENDA)


 13-00436 Ordinance Proposing the Establishment of a Special Service Area
 Number #174 McDonald’s USA, Kane County, in the City of Aurora
 and Providing for a Public Hearing and Other Procedures in
 Connection Therewith
 (PLACED ON UNFINISHED BUSINESS)


 13-00437 Ordinance Proposing the Establishment of a Special Service Area
 Number #175 Marmion Campus - Abbey Farms, Kane County, in the
 City of Aurora and Providing for a Public Hearing and Other
 Procedures in Connection Therewith
 (PLACED ON UNFINISHED BUSINESS)


 13-00439 An Ordinance Authorizing the Sale of the Southerly ½ of City Real
 Estate located at 350 West Illinois Avenue and 352 West Illinois
 Avenue, Aurora, Illinois (Permanent Index Numbers part of
 15-15-351-002 and part of 15-15-351-001)
 (PLACED ON CONSENT AGENDA)


 13-00459 Resolution Authorizing Awarding a Contract to Crystal Management
 and Maintenance Services Corporation, Mount Prospect, Illinois for
 the Performance of Janitorial Services at City Hall, the Aldermen’s
 Office, and the Elmslie/Hogan Building
 (PLACED ON CONSENT AGENDA)


 13-00482 A Resolution Authorizing The Execution Of A Sales Tax Rebate
 Agreement Between The City Of Aurora And Napleton Aurora Imports,
 Inc. - (NA28/2-12.357-AG - BW/SP - Ward 10)
 Bill Wiet introduced two representatives from Napleton Aurora Imports present
 at the meeting, and led a brief presentation.
 (PLACED ON CONSENT AGENDA)

 13-00500 An Ordinance Amending Article II of Chapter 48 of the City of Aurora
 Code of Ordinances Entitled “Municipal Utility Service” (Water and
 Sewer Rates)
 Brian Caputo led a brief presentation.
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final-revised August 20, 2013



 13-00530 Resolution Authorizing the Mayor and City Clerk to sign an Addendum
 to the Master Agreement with Onlight Aurora.
 Alderman Mervine advised that he is a member of the Board at Onlight Aurora,
 so he will have to abstain.
 Ted Beck led a brief presentation on this item.
 (PLACED ON CONSENT AGENDA)

 ADJOURN

 A motion was made by Alderman Hart-Burns , seconded by Alderman Mervine,
 that this meeting be adjourned. The motion carried by voice vote. Meeting was
 adjourned at 6:05.




City of Aurora Page 6