Committee of the Whole — Aurora, IL
Date: 2014-03-18

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 March 18, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF MEETING OF MARCH 4, 2014

 14-00177 Approval of the Minutes of the March 4, 2014 Committee of the Whole meeting .

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, March 13, 2014 and
 Reviewed the Following Items:
 14-00044 A Resolution Authorizing Approval of the City of Aurora Fourth Program Year
 (2013) Consolidated Annual Performance Evaluation Report (CAPER)
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 14-00112 An Ordinance amending Chapter 37, Entitled "Preservation"
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 14-00182 A Resolution filing written protest to the DuPage County Variation Petition filed
 by Jim Luurs requesting to reduce the north side yard setback from 28 feet to
 15.5 feet for a telecommunication tower on the property located at 9S774 Route
 59, Naperville, IL 60564
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 13-00958 A Resolution approving a Final Plan and Plat on 5.26 acres in Union Square
 Subdivision for townhomes located north of Liberty Street, south of Meridian
 Parkway and west of State Route 59, Aurora, Illinois (APPEALABLE)
 COMMITTEE RECOMMENDED: APPROVAL 2-0 (INFORMATION ONLY)

 14-00156 A Resolution Approving the Final Plat Revision on 10.346 acres to re-subdivide
 a portion of Stonegate Unit 8B to create Stonegate Unit 8C, Aurora, Illinois
 60506. (APPEALABLE)
 COMMITTEE RECOMMENDED: APPROVAL 2-0 (INFORMATION ONLY)




City of Aurora Page 1 Printed on 3/14/2014
Committee of the Whole Agenda - Final March 18, 2014



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, March 11, 2014 and Reviewed the
 Following Items:
 14-00059 A Resolution Authorizing the Mayor to Execute an Agreement to Reduce
 Density and Memorandum of Agreement (721-723 Pennsylvania Avenue, PIN
 15-16-431-020)
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00068 A Resolution to ratify the purchase of video camera/surveillance system
 network for the Aurora Police Department in the amount of $57,922.47 to
 MidCo, Inc.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00124 A Resolution Granting Neighborhood Festival Funds to Community Groups for
 2014 in the Amount of $12,250 for the Community Services Department
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00144 A Resolution authorizing purchase of Altosid XR Ingot insecticides from Clarke
 Mosquito Inc., Roselle , Illinois for the 2014 Mosquito Abatement Program in the
 amount of $34,100.00 under the Illinois Central Management Contract for the
 Division of Street Maintenance .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00158 A Resolution Authorizing the Mayor and City Clerk to execute the Local Agency
 Agreement for Federal Participation and the Phase II Engineering Agreement
 with V3 Companies for IL. Rte. 59 Metra Commuter Parking Lot Modifications
 and Station Blvd Extension Project Section 13-00300-00-PK
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00166 An Ordinance Reserving 2014 Volume Cap in Connection with Private Activity
 Bond Issues, and Related Matters .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00178 A Resolution to Award a Not-to-Exceed Contract in the amount of $500,000 for
 the 2014 Citywide Patching -Water and Sewer Maintenance Project to Builders
 Paving, LLC dba Hardin Paving Services, 4413 Roosevelt Road #108 Hillside, Il
 60162.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00179 A Resolution Authorizing the City to Enter Into a Consulting Agreement with
 Emergency Services Consulting International ("ESCI") for an Organizational
 Study and Operations Review of the Aurora Fire Department .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 2 Printed on 3/14/2014
Committee of the Whole Agenda - Final March 18, 2014


 14-00181 A Resolution Authorizing the Execution of an Energy Agreement with Good
 Energy, L.P. for the provision of Electricity Aggregation Consulting Services .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, March 11, 2014 and
 Reviewed the Following Items:
 14-00139 Freeman Elementary School PTA Funracer (Fun Run) Run Walk on Saturday
 May 17, 2014 from 8:00am to 10:00am
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00153 A Traffic Study for Elder Drive at Foxcroft Circle regarding the installation of a
 YIELD sign on the Elder Drive approach. Ward 5, Alderman Peters
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00154 A Traffic Study for O'Brien Drive for the installation of NO PARKING signs on
 both sides of the street in addition to the existing Yellow Curb. Ward 10,
 Alderman Johnson
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00155 A Traffic Study for Heather Glen Drive approaching N . Oakhurst Drive, installing
 a STOP sign on the Heather Glen Drive approach. Ward 10, Alderman
 Johnson
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00159 A Traffic Study for the Featherock Drive and Sans Souci Drive intersection for
 possible STOP signage. Ward 5, Alderman Peters
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00162 A Traffic Study to Consider STOP control at the intersection of Lyndhurst Lane
 and Eastwick. Ward 9, Alderman Bugg
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00167 The Aurora Hispanic Heritage Advisory Board is requesting approval to stage El
 Día de los Niños at the Lincoln and Spring parking lot on Saturday, April 26th
 from 1:00 to 5:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)




City of Aurora Page 3 Printed on 3/14/2014
Committee of the Whole Agenda - Final March 18, 2014



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infastructure Committee Met On Monday, March 10,
 2014 and Reviewed the Following Items:
 14-00133 A Resolution for acceptance of improvements and maintenance security for
 Pep Boys Located at 2945 Kirk Road .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00161 A Resolution Awarding a Contract to Gerardi Sewer and Water Company, Inc.
 of 4520 N. Osage Avenue, Norridge, IL. 60706 for the Tanglewood and
 Carriage Hill Drive Water Main Replacement Project .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00170 A Resolution for acceptance of improvements and maintenance security for
 Verona Ridge Units 1&2.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00171 A Resolution for acceptance of improvements and maintenance security for
 Verona Ridge - Deerpath Road Improvements .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 14-00190 A Resolution Appointing Barbara Hernandez, Nestor Garcia, Ashley Martinez
 and Andrea Rios McMillian to the Hispanic Heritage Advisory Board.

 REQUESTS AND REFERRALS

 14-00204 AU22/4-13.383-V - Variance request to reduce the required front and exterior
 side setbacks for a parking lot at the southeast corner of E. New York Street
 and Madison Street at 635 E. New York Street by J AND G PROPERTIES
 GROUP, LLC (Ward 2 - TM)

 AU02/2-13.476-V/Fpn - Variance Petition on 10 acres for setbacks with a Final
 Plan for the expansion to the existing facility located at 2435 Church Road by
 GONNELLA BAKING CO. (Ward 1 - ES)
 ADJOURN

 CLOSED SESSION




City of Aurora Page 4 Printed on 3/14/2014

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 March 18, 2014
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:09 by Mayor
 Weisner, and the Roll was called.
 Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John
 Peters, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward
 Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman
 Bob O'Connor
 Absent 1 - Alderman Scheketa Hart-Burns


 MINUTES OF MEETING OF MARCH 4, 2014

 14-00177 Approval of the Minutes of the March 4, 2014 Committee of the Whole
 meeting.
 Alderman Irvin moved, seconded by Alderman Peters, to approve the minutes
 of the Committee of the Whole Meeting held on March 4, 2014. Motion carried
 by voice vote.


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-00044 A Resolution Authorizing Approval of the City of Aurora Fourth Program
 Year (2013) Consolidated Annual Performance Evaluation Report
 (CAPER)
 Neighborhood Redevelopment Manager Jeff McLaughlin spoke briefly about this
 item. McLaughlin explained that this year's CAPER shows, among other
 achievements, that the City of Aurora assisted over 3,500 seniors, provided over 850
 Aurorans with job training, assisted 250 to prevent homelessness or deal with the
 ramifications of homelessness, and provided over 650 children with child care.
 McLaughlin added that our CAPER is a testament to not only the efficiency of our
 program, but to the approximately 20 non-profit partners we use annually to deliver
 our programs
 (PLACED ON UNFINISHED BUSINESS)




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final March 18, 2014



 14-00112 An Ordinance amending Chapter 37, Entitled "Preservation"

 Planning Director Stephane Phifer spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00182 A Resolution filing written protest to the DuPage County Variation
 Petition filed by Jim Luurs requesting to reduce the north side yard
 setback from 28 feet to 15.5 feet for a telecommunication tower on the
 property located at 9S774 Route 59, Naperville, IL 60564
 Planning Director Stephane Phifer spoke about this item - a variance being requested
 in DuPage County to place a 60 ft.communication tower on a 1.5 acre property. As
 part of the process, Phifer explained we have the opportunity to give the City's
 opinion on variances, and that staff has already filed a former letter of objection to
 this variance . Phifer added that the property is surrounded by not only municipal
 boundaries, but by single family residential.
 Alderman Mervine expressed his support of the staff's objection.
 Phifer addressed a question from Alderman Saville, and added that Naperville has
 also filed a letter of objection
 (PLACED ON CONSENT AGENDA)


 13-00958 A Resolution approving a Final Plan and Plat on 5.26 acres in Union
 Square Subdivision for townhomes located north of Liberty Street,
 south of Meridian Parkway and west of State Route 59, Aurora, Illinois
 (APPEALABLE)
 Danielle Dash, with Next Generation Development, LLC., spoke about this item. Dash
 stated the item went back to P&D, and that the developer has agreed to cap the
 number of rentals at 30%, but still allow for a provision within the CC&Rs for the
 Board to review hardship requests and approve additional units to be rented under
 those circumstances.
 Mayor Weisner asked for clarification in regards to the language in the CC &Rs, and
 the possibility of changes in the policy going forward. Additional discussion followed.
 Ms. Dash agreed to add language stating that they don't have the authority to change
 the provision prior to the Board being conveyed to the residents.
 (INFORMATION ONLY)


 14-00156 A Resolution Approving the Final Plat Revision on 10.346 acres to
 re-subdivide a portion of Stonegate Unit 8B to create Stonegate Unit
 8C, Aurora, Illinois 60506. (APPEALABLE)
 Planning Director, Stephane Phifer, spoke briefly about this item.

 (INFORMATION ONLY)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final March 18, 2014



 FINANCE COMMITTEE RECOMMENDATIONS

 14-00059 A Resolution Authorizing the Mayor to Execute an Agreement to
 Reduce Density and Memorandum of Agreement (721-723
 Pennsylvania Avenue, PIN 15-16-431-020)
 (PLACED ON CONSENT AGENDA)


 14-00068 A Resolution to ratify the purchase of video camera/surveillance
 system network for the Aurora Police Department in the amount of
 $57,922.47 to MidCo, Inc.
 (PLACED ON CONSENT AGENDA)


 14-00124 A Resolution Granting Neighborhood Festival Funds to Community
 Groups for 2014 in the Amount of $12,250 for the Community Services
 Department.
 Chief Communication Services officer Dan Barreiro spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00144 A Resolution authorizing purchase of Altosid XR Ingot insecticides from
 Clarke Mosquito Inc., Roselle , Illinois for the 2014 Mosquito Abatement
 Program in the amount of $34,100.00 under the Illinois Central
 Management Contract for the Division of Street Maintenance .
 (PLACED ON CONSENT AGENDA)


 14-00158 A Resolution Authorizing the Mayor and City Clerk to execute the Local
 Agency Agreement for Federal Participation and the Phase II
 Engineering Agreement with V3 Companies for IL. Rte. 59 Metra
 Commuter Parking Lot Modifications and Station Blvd Extension
 Project Section 13-00300-00-PK
 (PLACED ON CONSENT AGENDA)


 14-00166 An Ordinance Reserving 2014 Volume Cap in Connection with Private
 Activity Bond Issues, and Related Matters .
 (PLACED ON CONSENT AGENDA)


 14-00178 A Resolution to Award a Not-to-Exceed Contract in the amount of
 $500,000 for the 2014 Citywide Patching -Water and Sewer
 Maintenance Project to Builders Paving, LLC dba Hardin Paving
 Services, 4413 Roosevelt Road #108 Hillside, Il 60162 .
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final March 18, 2014



 14-00179 A Resolution Authorizing the City to Enter Into a Consulting
 Agreement with Emergency Services Consulting International ("ESCI")
 for an Organizational Study and Operations Review of the Aurora Fire
 Department.
 (PLACED ON CONSENT AGENDA)


 14-00181 A Resolution Authorizing the Execution of an Energy Agreement with
 Good Energy, L.P. for the provision of Electricity Aggregation
 Consulting Services.
 (PLACED ON CONSENT AGENDA)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 14-00139 Freeman Elementary School PTA Funracer (Fun Run) Run Walk on
 Saturday May 17, 2014 from 8:00am to 10:00am
 (INFORMATION ONLY)


 14-00153 A Traffic Study for Elder Drive at Foxcroft Circle regarding the
 installation of a YIELD sign on the Elder Drive approach. Ward 5,
 Alderman Peters
 (INFORMATION ONLY)


 14-00154 A Traffic Study for O'Brien Drive for the installation of NO PARKING
 signs on both sides of the street in addition to the existing Yellow Curb .
 Ward 10, Alderman Johnson
 (INFORMATION ONLY)


 14-00155 A Traffic Study for Heather Glen Drive approaching N . Oakhurst Drive,
 installing a STOP sign on the Heather Glen Drive approach. Ward 10,
 Alderman Johnson
 (INFORMATION ONLY)


 14-00159 A Traffic Study for the Featherock Drive and Sans Souci Drive
 intersection for possible STOP signage. Ward 5, Alderman Peters
 (INFORMATION ONLY)


 14-00162 A Traffic Study to Consider STOP control at the intersection of
 Lyndhurst Lane and Eastwick. Ward 9, Alderman Bugg
 (INFORMATION ONLY)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final March 18, 2014



 14-00167 The Aurora Hispanic Heritage Advisory Board is requesting approval to
 stage El Día de los Niños at the Lincoln and Spring parking lot on
 Saturday, April 26th from 1:00 to 5:00 pm.
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 14-00133 A Resolution for acceptance of improvements and maintenance
 security for Pep Boys Located at 2945 Kirk Road .
 (PLACED ON CONSENT AGENDA)


 14-00161 A Resolution Awarding a Contract to Gerardi Sewer and Water
 Company, Inc. of 4520 N. Osage Avenue, Norridge, IL. 60706 for the
 Tanglewood and Carriage Hill Drive Water Main Replacement Project .
 (PLACED ON CONSENT AGENDA)


 14-00170 A Resolution for acceptance of improvements and maintenance
 security for Verona Ridge Units 1&2.
 (PLACED ON CONSENT AGENDA)


 14-00171 A Resolution for acceptance of improvements and maintenance
 security for Verona Ridge - Deerpath Road Improvements .
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT


 MAYORAL APPOINTMENTS

 14-00190 A Resolution Appointing Barbara Hernandez, Nestor Garcia, Ashley
 Martinez and Andrea Rios McMillian to the Hispanic Heritage Advisory
 Board.
 (PLACED ON UNFINISHED BUSINESS)




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final March 18, 2014



 REQUESTS AND REFERRALS

 14-00204 AU22/4-13.383-V - Variance request to reduce the required front and
 exterior side setbacks for a parking lot at the southeast corner of E.
 New York Street and Madison Street at 635 E. New York Street by J
 AND G PROPERTIES GROUP, LLC (Ward 2 - TM)

 AU02/2-13.476-V/Fpn - Variance Petition on 10 acres for setbacks with
 a Final Plan for the expansion to the existing facility located at 2435
 Church Road by GONNELLA BAKING CO. (Ward 1 - ES)
 The above Requests and Referrals were referred to the Planning Council and
 Planning Commission.


 CLOSED SESSION

 Alderman Saville moved, seconded by Alderman Irvin, that at the close of this
 meeting the City Council go into Closed Session to discuss imminent litigation,
 exception Section 2 (c) (11) of the Open Meetings Act, which authorizes this
 meeting to be closed to the public and that the City Clerk be directed to record
 the vote of each Alderman on this motion. Motion carried.

 Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Peters, Alderman Saville, Alderman Mervine,
 Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman
 O'Connor

 ADJOURN

 Alderman Peters moved, seconded by Alderman Bohman, to adjourn the
 meeting at 5:40 p.m. Motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk




City of Aurora Page 6