Committee of the Whole — Aurora, IL
Date: 2018-10-02

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 October 02, 2018
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 18, 2018

 18-0887 Approval of the Tuesday, September 18, 2018 Committee of the Whole Meeting
 Minutes.

 PUBLIC COMMENT

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, September 27, 2018 and
 Reviewed the Following Items:
 18-0606 An Ordinance Granting a Major Variance to exceed the forty percent lot coverage
 requirement in the R-2, One Family Dwelling District to allow for a driveway
 extension, pursuant to Section 10.5 and Section 7.6-5.6 of the Aurora Zoning
 Ordinance, for the property located at 816 Hinman Street (Gerardo and Ana Sosa
 - 18-0606 / AU27/4-18.109-V - SB - Ward 3)
 COMMITTEE RECOMMENDED: DENIAL 2-1

 18-0841 A Resolution Accepting the Dedication of an Easement for Fox Valley Center
 Drive, being Unit One of Fox Valley East, Region 1 Subdivision, Parcel 1 and 2
 (City of Aurora - 18-0841 / NA21/4-18.180-DED/E - SB - Ward 10)
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 1 Printed on 10/2/2018
Committee of the Whole Agenda - Final October 2, 2018


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, September 25, 2018 and Reviewed the
 Following Items:
 18-0542 A Resolution authorizing the approval of a lease agreement and memorandum of
 the lease agreement between the City of Aurora and Verizon Wireless for the
 lease of space on a City-owned communication tower located at 2239 Diehl Rd,
 Aurora, Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0760 A Resolution Approving the Reauthorization of Funds to Seize the Future
 Development Foundation for Downtown Building Rehabilitation Projects Known as
 the Finish Line Grant Program .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0829 A Resolution A Resolution Authorizing an Agreement with Group Alternatives, Inc.
 to Provide Benefit Consulting Services For the Period of January 1, 2019 through
 December 31, 2021.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0838 A Resolution to authorize the expenditure of up to $300,000 for conversion of 639
 existing lighting fixtures to LED utilizing the bids accepted on March 21, 2017 for
 the 2017/2018 Electrical Materials and Supplies for the Electrical Division .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0861 A Resolution to purchase an Eagle Air Talon II self-contained breathing air (SCBA)
 compressor and fill station, in the amount of $48 ,553.00 from SCBAS Inc., of
 Washington , IL.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0869 A Resolution to approve the ratification for payment and expenses for the
 remainder of 2018 Fox Valley Ford/Gerald Ford for various automotive repairs to
 Aurora's fleet.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0871 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January
 1, 2018 and Ending December 31, 2018 (Amendment #1 for the 2018 Fiscal
 Year).
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 2 Printed on 10/2/2018
Committee of the Whole Agenda - Final October 2, 2018


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, September 25, 2018 and
 Reviewed the Following Items:
 18-0730 A Resolution Entering into an Agreement concerning reciprocal reporting of
 criminal and quasi-criminal offenses of students enrolled in East Aurora School
 District 131 between East Aurora School District 131 and the City of Aurora,
 through the Aurora Police Department , for the school year 2018 - 2019 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0810 A Resolution for the City of Aurora, through the Aurora Police Department, to enter
 into an agreement with East Aurora School District 131 concerning Police School
 Resource Officer Program and Crossing Guard Program at East Aurora School
 District 131.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0858 A Resolution establishing the maximum number of Class E City of Aurora liquor
 licenses (unofficially related to application from: JAS Bar & Grille Inc. d/b/a AC's
 Pub, 2124 W. Galena Blvd., Aurora).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0723 Requesting permission for the City of Aurora to stage Winter Lights on Friday,
 November 16, 2018 from 6:30 to 7:30 pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0857 Halloween Trick or Treat Hours, Wednesday, October 31, 2018 from 4:00pm to
 7:30pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, September
 24, 2018 and Reviewed the Following Items:
 18-0737 A Resolution to Award the contract for the Benton Street Sanitary Sewer Pipe
 Bursting & Manhole Modification project to Benchmark Construction Co., Inc. 2260
 Southwind Blvd. Bartlett, IL 60103 in the amount of one hundred seventy-four
 thousand dollars and zero cents ($174 ,000.00).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0814 A Resolution accepting the improvements and waiving the maintenance security
 for Hometown of Farnsworth - Mass Earthwork .
 COMMITTEE RECOMMENDED: APPROVAL 3-0


City of Aurora Page 3 Printed on 10/2/2018
Committee of the Whole Agenda - Final October 2, 2018


 18-0815 A Resolution for accepting the improvements and waiving the maintenance period
 for Hometown of Farnsworth - Ph1 Public Improvements .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0859 A Resolution to award a contract to Copenhaver Construction, Inc. in the amount of
 $84,160.00 for the Borealis Terrace Driveway, Sidewalk, and Drainage
 Improvements project .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0860 A Resolution to award a contract to H. Linden & Sons Sewer and Water, Inc. in the
 amount of $45,872.00 for the 2018 Ditch Grading Project .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0863 A Resolution authorizing payment to the Fox River Study Group to conduct water
 quality studies of the Fox River and implement a plan for improving water quality .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 UNFINISHED BUSINESS

 18-0708 A Resolution approving a settlement agreement in the matter of Gottemoeller Real
 Estate Ltd. v. the City of Aurora, Circuit Court of Kane County Case 16 MR 1386 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 ALDERMAN'S CORNER

 REQUESTS AND REFERRALS

 18-0889 Requesting approval of a Final Plan Revision for 455 Mercy Lane being along
 private Mercy Lane, east of N. Highland Avenue and west of N. Lake Street, for a
 Health and Human Services (6300) Use (Christopher Kidd & Associates, LLC -
 18-0889 / AU09/4-18.156-Fpn/R - JM - Ward 6)

 18-0893 Requesting approval of an Annexation Agreement for approximately 35.05 acres
 located on the west side of Orchard-Gateway Road, north of Vision Court for
 Gottemoeller Real Estate, Ltd. Development (Gottemoeller Real Estate, Ltd. -
 18-0893 / SU01/3-18.179-PA - TV - Ward 5)

 CLOSED SESSION

 ADJOURN




City of Aurora Page 4 Printed on 10/2/2018

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 October 02, 2018
 5:00 PM




 ROLL CALL

 Mayor Pro Tem O'Connor called the Committee of the Whole meeting to order
 at 5:07 P.M. and the roll was called.
 Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman
 Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, and
 Alderman Bob O'Connor
 Absent 1 - Mayor Richard Irvin


 MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 18, 2018

 18-0905 Approval of Tuesday, October 2, 2018 Committee of the Whole Meeting
 Minutes.
 A motion was made by Alderman Hart-Burns , seconded by Alderman Garza,
 that the minutes be approved and filed. The motion carried by voice vote with
 an abstention by Alderman Lofchie.

 PUBLIC COMMENT

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, September 27, 2018 and
 Reviewed the Following Items:

 18-0606 An Ordinance Granting a Major Variance to exceed the forty percent lot
 coverage requirement in the R-2, One Family Dwelling District to allow for
 a driveway extension, pursuant to Section 10.5 and Section 7.6-5.6 of the
 Aurora Zoning Ordinance, for the property located at 816 Hinman Street
 Ed Sieben, Director of Planning and Zoning, spoke and answered questions regarding
 the plan and the proposed amendment for the request.
 (PLACED ON UNFINISHED BUSINESS)

City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final October 2, 2018



 18-0841 A Resolution Accepting the Dedication of an Easement for Fox Valley
 Center Drive, being Unit One of Fox Valley East, Region 1 Subdivision,
 Parcel 1 and 2 (City of Aurora - 18-0841 / NA21/4-18.180-DED/E - SB -
 Ward 10)
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-258




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final October 2, 2018



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, September 25, 2018 and Reviewed the
 Following Items:

 18-0542 A Resolution authorizing the approval of a lease agreement and
 memorandum of the lease agreement between the City of Aurora and
 Verizon Wireless for the lease of space on a City-owned communication
 tower located at 2239 Diehl Rd, Aurora, Illinois.
 Marty Lyons, Chief Financial Officer, was present to answer questions and provide
 additional information regarding the item.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-251


 18-0760 A Resolution Approving the Reauthorization of Funds to Seize the Future
 Development Foundation for Downtown Building Rehabilitation Projects
 Known as the Finish Line Grant Program .
 John Curley, Chief Development Officer, spoke regarding the item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-253


 18-0829 A Resolution Authorizing an Agreement with Group Alternatives, Inc. to
 Provide Benefit Consulting Services For the Period of January 1, 2019
 through December 31, 2021 .
 Alisia Lewis, Director of Human Resources and Mike Baker, Group Alternatives, Inc.
 representative were present. Ms. Lewis provided additional information and answered
 questions regarding the item.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-256


 18-0838 A Resolution to authorize the expenditure of up to $300,000 for
 conversion of 639 existing lighting fixtures to LED utilizing the bids
 accepted on March 21, 2017 for the 2017/2018 Electrical Materials and
 Supplies for the Electrical Division .
 Ken Schroth, Director of Public Works, spoke regarding the item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-257


 18-0861 A Resolution to purchase an Eagle Air Talon II self-contained breathing
City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final October 2, 2018

 air (SCBA) compressor and fill station, in the amount of $48 ,553.00 from
 SCBAS Inc., of Washington , IL.
 Assistant Fire Chief McCabe was present to answer questions and presented additioal
 information regarding the item.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-262


 18-0869 A Resolution to approve the ratification for payment and expenses for the
 remainder of 2018 Fox Valley Ford/Gerald Ford for various automotive
 repairs to Aurora's fleet.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-264


 18-0871 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning
 January 1, 2018 and Ending December 31, 2018 (Amendment #1 for the
 2018 Fiscal Year).
 Marty Lyons, Chief Financial Officer, spoke and answered questions regarding the
 amendment being proposed.
 This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council

 Enactment No: O18-078




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final October 2, 2018



 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, September 25, 2018 and
 Reviewed the Following Items:

 18-0730 A Resolution Entering into an Agreement concerning reciprocal reporting
 of criminal and quasi-criminal offenses of students enrolled in East
 Aurora School District 131 between East Aurora School District 131 and
 the City of Aurora, through the Aurora Police Department , for the school
 year 2018 - 2019 .
 (HELD)


 18-0810 A Resolution for the City of Aurora, through the Aurora Police
 Department, to enter into an agreement with East Aurora School District
 131 concerning Police School Resource Officer Program and Crossing
 Guard Program at East Aurora School District 131 .
 (HELD)


 18-0858 A Resolution establishing the maximum number of Class E City of Aurora
 liquor licenses (unofficially related to application from: JAS Bar & Grille
 Inc. d/b/a AC's Pub, 2124 W. Galena Blvd., Aurora).
 Owner, Steve Edwards, was present.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-259


 18-0723 Requesting permission for the City of Aurora to stage Winter Lights on
 Friday, November 16, 2018 from 6:30 to 7:30 pm.
 (INFORMATION ONLY)


 18-0857 Halloween Trick or Treat Hours, Wednesday, October 31, 2018 from
 4:00pm to 7:30pm.
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday, September
 24, 2018 and Reviewed the Following Items:


City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final October 2, 2018

 18-0737 A Resolution to Award the contract for the Benton Street Sanitary Sewer
 Pipe Bursting & Manhole Modification project to Benchmark Construction
 Co., Inc. 2260 Southwind Blvd. Bartlett, IL 60103 in the amount of one
 hundred seventy-four thousand dollars and zero cents ($174 ,000.00).
 Ken Schroth, Director of Public Works, spoke and answered questions regarding the
 item.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-252


 18-0814 A Resolution accepting the improvements and waiving the maintenance
 security for Hometown of Farnsworth - Mass Earthwork .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-254


 18-0815 A Resolution for accepting the improvements and waiving the
 maintenance period for Hometown of Farnsworth - Ph1 Public
 Improvements.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-255


 18-0859 A Resolution to award a contract to Copenhaver Construction, Inc. in the
 amount of $84,160.00 for the Borealis Terrace Driveway, Sidewalk, and
 Drainage Improvements project .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-260


 18-0860 A Resolution to award a contract to H. Linden & Sons Sewer and Water,
 Inc. in the amount of $45,872.00 for the 2018 Ditch Grading Project .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-261


 18-0863 A Resolution authorizing payment to the Fox River Study Group to
 conduct water quality studies of the Fox River and implement a plan for
 improving water quality .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-263


 UNFINISHED BUSINESS

 18-0708 A Resolution approving a settlement agreement in the matter of
 Gottemoeller Real Estate Ltd. v. the City of Aurora, Circuit Court of Kane
City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final October 2, 2018

 County Case 16 MR 1386.
 (HELD)


 MAYOR’S REPORT


 ALDERMAN'S CORNER

 Alderman Mervine spoke regarding activities occurring in Ward 8.


 REQUESTS AND REFERRALS

 18-0889 Requesting approval of a Final Plan Revision for 455 Mercy Lane being
 along private Mercy Lane, east of N. Highland Avenue and west of N.
 Lake Street, for a Health and Human Services (6300) Use (Christopher
 Kidd & Associates, LLC - 18-0889 / AU09/4-18.156-Fpn/R - JM - Ward
 6)
 This Petition was Forward to Planning Council to the Planning Council


 18-0893 Requesting approval of an Annexation Agreement for approximately
 35.05 acres located on the west side of Orchard-Gateway Road, north of
 Vision Court for Gottemoeller Real Estate, Ltd. Development
 (Gottemoeller Real Estate, Ltd. - 18-0893 / SG01/3-18.179-PA - TV -
 Ward 5)
 This Petition was Forward to Planning Council to the Planning Council


 CLOSED SESSION

 There was no need for a Closed Session.


 ADJOURN

 A motion was made by Alderman Mesiacos, seconded by Alderman Bohman,
 to adjourn this meeting. The motion carried by voice vote. The meeting
 adjourned at 5:59 P.M.

 Submitted by: _____________________________________
 Wendy McCambridge, City Clerk




City of Aurora Page 7