Naper Settlement Museum Board — Naperville, IL
Date: 2024-09-27

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Naper Settlement Museum Board

Friday, September 27, 2024 8:00 AM NEU




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
1. 24-1097 Receive update on Long-Range Plan

2. 24-1110 Receive an update on Farmer’s Market


E. NEW BUSINESS:
1. 24-1113 Receive evacuation plan

2. 24-1120 Receive and Approve 2025 Budget and CIP


F. REPORTS:
1. 24-1115 Receive and approve the minutes from May 3, 2024

2. 24-1117 Receive and approve the Naper Settlement financial reports as of
 August 2024

3. 24-1119 Receive CY24 Attendance Demographic Tracking report for August
 2024

G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every
 effort will be made to allow for meeting participation.




City of Naperville Page 1 Printed on 9/26/2024

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Friday, September 27, 2024

 8:00 AM



 NEU



Naper Settlement Museum Board
Naper Settlement Museum Board Meeting Minutes - Final September 27, 2024


A. CALL TO ORDER:
 Mayor Scott Wehrli called the meeting to order at 8:00am

B. ROLL CALL:
 Also Present - Marcie Schatz, Assistant to the City Manager

 Staff Attendees - Macarena Tamayo-Calabrese, President & CEO; Harriet Pistorio,
 COO; Alexandra A. Atkinson, Director of Finance; Cyndi Lopez, Project Specialist

 Present 6- Erik Long, Josh McBroom, Phillip Petti, Lee Quillinan, Scott Wehrli, and NSMB
 Julie Schremser
 Absent 2- Leanne Meyer-Smith, and Alan Tang


C. PUBLIC FORUM:

 None

D. OLD BUSINESS:

1. Receive update on Long-Range Plan
 Attachments: NS Strategic Plan

 Macarena Tamayo-Calabrese explained that the current long-range Plan
 ends at the end of 2024 and the new strategic long-range plan will begin
 early in 2025.
 Lee Quillinan asked how much the staff is involved in the creation of the
 new strategic long-range plan.
 Macarena Tamayo-Calabrese explained that the staff has been involved
 every step of the way and that the working document is named the
 orange document.


2. Receive an update on Farmer’s Market
 Attachments: NS Farmers Market Recap

 Cyndi Lopez went over the metrics outlined in the farmers market recap.
 Lee Quillinan stated that it was well executed and successful, thanking
 the Naper Settlement staff that made it a success.
 Rena Tamayo- Calabrese explained that the Farmers Market was three
 years in the making. The original idea of something new was brought up
 after Civil War Days ended. Staff will evaluate dates, vendors, and other
 factors to continue to grow the market.
 Mayor Scott Wehrli suggested that the website should include which
 vendors will be at each week’s farmers market.




City of Naperville Page 1 Printed on 12/17/2024
Naper Settlement Museum Board Meeting Minutes - Final September 27, 2024


E. NEW BUSINESS:

1. Receive evacuation plan
 Attachments: NS Evacuation Map

 Harriet Pistorio explained that the City of Naperville is working on
 City-wide evacuation plans, which includes Naper Settlement. They will
 be posted at all exits. Naper Settlement is working with the city GIS team
 to update all maps, and it should be completed by mid-December 2024.


2. Receive and Approve 2025 Budget and CIP
 Attachments: NS 2025 Budget and CIP

 Alexandra Atkinson reviewed the 2025 Budget and CIP, noting that there
 is no increase in 2025 general property tax report and no new FTE
 requests for 2025. The proposed budget is in-line with the City of
 Naperville 2025 salary and benefit increases. The 2025 CIP is for HVAC
 improvements to the Century Memorial Chapel building. This is part of a
 multi-year preservation project.
 Mayor Scott Wehrli asked if Naper Settlement has any grant requests
 submitted to defray some of the expense related to the preservation
 project.
 Alexandra Atkinson explained that Naper Settlement does not have any
 grant requests in for 2025 related to the preservation project.
 Rena Tamayo-Calabrese explained that the Institute of Museum and
 Library Services (IMLS) rotates their grant opportunities from year to
 year so preservation grants are not always available. Additionally, since
 we were awarded their largest grant, the National Leadership Grant, not
 that long ago, we need to allow some time to pass before applying for
 another. She expects additional opportunities for grants to be available
 after the upcoming election, not only with IMLS, but also with other
 funders.
 Mayor Scott Wehrli suggested that there may be grants available related
 to energy conservation grants that could be applicable to the HVAC
 upgrade, including IMEA.


 A motion was made by Long, seconded by McBroom, and approved. The motion
 carried by a unanimous vote.

 Aye: 5- Long, McBroom, Petti, Quillinan, and Wehrli

 Absent: 2- Meyer-Smith, and Tang

F. REPORTS:




City of Naperville Page 2 Printed on 12/17/2024
Naper Settlement Museum Board Meeting Minutes - Final September 27, 2024



1. Receive and approve the minutes from May 3, 2024
 Attachments: 5.3.24 Minutes

 A motion was made by Long, seconded by Petti, and approved. The motion
 carried by a unanimous vote.

 Aye: 5- Long, McBroom, Petti, Quillinan, and Wehrli

 Absent: 2- Meyer-Smith, and Tang


2. Receive and approve the Naper Settlement financial reports as of
 August 2024
 Attachments: NS 8.24 Financial Reports

 Alexandra Atkinson presented the financial reports for the months of
 June 2024 and July 2024


 A motion was made by Petti, seconded by McBroom, and approved. The motion
 carried by a unanimous vote.

 Aye: 5- Long, McBroom, Petti, Quillinan, and Wehrli

 Absent: 2- Meyer-Smith, and Tang




City of Naperville Page 3 Printed on 12/17/2024
Naper Settlement Museum Board Meeting Minutes - Final September 27, 2024



3. Receive CY24 Attendance Demographic Tracking report for August 2024
 Attachments: CY24 Attendance Demographic Tracking

 Lee Quillinan asked if August Naper Nights attendance made up for
 lower attendance at July Naper Nights. Harriet Pistorio confirmed that it
 did. Rena Tamayo-Calabrese mentioned that events are not just about
 attendance numbers and is also about community outreach, drawing in
 guests from outside of Naperville and helping to raise money for our
 community partners who volunteer at our events.
 Lee Quillinan asked if any events have been booked at Innovation
 Gateway. Harriet Pistorio and Macarena Tamayo-Calabrese confirmed
 that there have been weddings and other events booked in Innovation
 Gateway and that marketing efforts are currently focused on Teach the
 Teacher events and holiday parties.
 Lee Quillinan asked for an update on programming in the Mary &
 Richard Benck Family Agriculture Center at the next NSMB meeting in
 December. Harriet Pistorio confirmed that an update will be provided at
 the next meeting.
 Mayor Wehrli asked if attendance numbers are “clicks” or ticket sales.
 Harriet Pistorio explained that it’s ticket sales for Naper Settlement
 hosted events. She explained that private events are reported to Naper
 Settlement by the event organizer. Mayor Wehrli explained that an
 accurate headcount is crucial from a public safety perspective, and he
 confirmed that he’s aware there have been a few incidents this year that
 were handled effectively by Naperville police. Harriet Pistorio confirmed
 that is accurate.
 Lee Quillinan asked for an update on the agreement between Naper
 Settlement and the City of Naperville. Mayor Wehrli explained that it’s not
 a matter for the NSMB but that he is aware that progress has been
 made between the legal teams.


G. ADJOURNMENT:
 A motion was made by McBroom, seconded by Quillinan, and approved. The
 motion carried by a unanimous vote.

 Aye: 5- Long, McBroom, Petti, Quillinan, and Wehrli

 Absent: 2- Meyer-Smith, and Tang




 /S/ Cyndi Lopez
 Project Specialist




City of Naperville Page 4 Printed on 12/17/2024