Committee of the Whole — Aurora, IL
Date: 2015-01-06

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 January 06, 2015
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF DECEMBER 16, 2014

 14-01104 Approval of the Minutes of the December 16, 2014 Committee of the Whole
 meeting.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Monday, December 22, 2014
 and Reviewed the Following Items:
 14-01022 A Resolution Approving the Final Plat of Elks Club Second Resubdivision,
 being Vacant Land located at 77 S. Stolp Avenue and 1 W. Benton Street,
 Aurora, Illinois 60506 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, December 23, 2014 and Reviewed the
 Following Items:
 14-00984 A Resolution Approving an Amendment to the Intergovernmental Agreement
 with the State of Illinois for traffic signal maintenance and electrical energy
 responsibilities.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-01030 A Resolution authorizing the purchase of a payment kiosk from Sungard Public
 Sector in the amount of $38,349.00 and maintenance fees from Sungard
 Fusion and Adcomp Systems.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 1 Printed on 1/2/2015
Committee of the Whole Agenda - Final January 6, 2015


 14-01058 A Resolution to approve the lowest and qualified bid for HVAC modifications to
 the 911 Center and Electrical Room at the Aurora Police Department
 Headquarters to Amber Mechanical Contractors, Inc of Alsip, Illinois in the
 amount of $165,600.00 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-01098 A Resolution Authorizing the Mayor to Execute an Agreement and All other
 Necessary Documentation to Accept the Donation of Real Estate Known as
 Property Located at 922 Garfield Avenue, Aurora, Illinois .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-01102 A Resolution accepting the lowest qualified bid for demolition of the city owned
 property located at 14 S. Blackhawk Street, Aurora, Illinois from Alpine
 Demolition Services, LLC of St. Charles, Illinois in the amount of $656,485.93 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, December 23, 2014 and
 Reviewed the Following Items:
 14-01003 A Resolution establishing the maximum number of Class E City of Aurora liquor
 licenses (unofficially related to application from: Mai Quesi, Inc. d/b/a Mai
 Quesi, located at 1518 E. New York St.).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On December 22,
 2014 and Reviewed the Following Items:
 14-01002 A Resolution authorizing the Director of Purchasing and the City Clerk to enter
 into a 2015 Master Service Agreement for Soil Management/CCDD
 Documentation and Various On-Call Environmental Services in an amount not
 to exceed seventy five thousand dollars and zero cents ($75,000.00) with Huff
 & Huff, Inc., 915 Harger Road, Suite 330, Oak Brook, IL 60523 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-01105 A Resolution for the acceptance of improvements and waiving the maintenance
 period for Crossroads Community Church - Mass Grading .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 2 Printed on 1/2/2015
Committee of the Whole Agenda - Final January 6, 2015


 MAYOR’S REPORT

 REQUESTS AND REFERRALS

15-00002 Requesting approval of a Final Plan Revision of Lot 12 of McCarty Center
 Subdivision for a Dunkin Donuts with a drive-thru in half the building and office
 use in the other half located at 3999 75th Street (Raj Patel - 15-00002 /
 NA28/3-14.283-Fpn/R - ES - Ward 8) .

14-01125 Requesting to rezoning property at the southwest corner of Sequoia Drive and
 Randall Road from R-1 and B-2 to R-5A(S) with a Special Use for a Planned
 Development and approval of a Preliminary Plan and Plat (Balaji Partner, LLC -
 14-01125 / AU08/1-13.299-Rz/Su - SP - Ward 5)

 ADJOURN

 CLOSED SESSION




City of Aurora Page 3 Printed on 1/2/2015

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 January 06, 2015
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:10 p.m. by Mayor
 Pro Tem O'Connor, and the Roll was called.
 Present 10 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman John Peters, Alderman Mike Saville, Alderman
 Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg,
 Alderman Lynne Johnson, and Alderman Bob O'Connor
 Absent 3 - Mayor Tom Weisner, Alderman Bill Donnell, and Alderman Richard Irvin


 MINUTES OF THE MEETING OF DECEMBER 16, 2014

 14-01104 Approval of the Minutes of the December 16, 2014 Committee of the
 Whole meeting.
 A motion was made by Alderman Hart-Burns , seconded by Alderman Saville,
 to approve the minutes of the Committee of the Whole Meeting held on
 December 16, 2014. Motion carried by voice vote.


 PLANNING & DEVELOPMENT RECOMMENDATIONS

 14-01022 A Resolution Approving the Final Plat of Elks Club Second
 Resubdivision, being Vacant Land located at 77 S. Stolp Avenue and 1
 W. Benton Street, Aurora, Illinois 60506 .
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R15-009


 FINANCE COMMITTEE RECOMMENDATIONS

 14-00984 A Resolution Approving an Amendment to the Intergovernmental
 Agreement with the State of Illinois for traffic signal maintenance and
 electrical energy responsibilities.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-001


City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final January 6, 2015



 14-01030 A Resolution authorizing the purchase of a payment kiosk from
 Sungard Public Sector in the amount of $38,349.00 and maintenance
 fees from Sungard Fusion and Adcomp Systems.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-004


 14-01058 A Resolution to approve the lowest and qualified bid for HVAC
 modifications to the 911 Center and Electrical Room at the Aurora
 Police Department Headquarters to Amber Mechanical Contractors,
 Inc of Alsip, Illinois in the amount of $165,600.00 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-005


 14-01098 A Resolution Authorizing the Mayor to Execute an Agreement and All
 other Necessary Documentation to Accept the Donation of Real Estate
 Known as Property Located at 922 Garfield Avenue, Aurora, Illinois .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-006


 14-01102 A Resolution accepting the lowest qualified bid for demolition of the
 city owned property located at 14 S. Blackhawk Street, Aurora, Illinois
 from Alpine Demolition Services, LLC of St. Charles, Illinois in the
 amount of $656,485.93 .
 Neighborhood Standards Director Jim Pilmer, and Wills Burke Kelsey Associates
 Executive Vice President Patrick D. Kelsey, spoke on this item.
 Mr. Kelsey said that seventeen (17) parties came to the pre-bid for demoliton, and the
 city received seven (7) bids, ranging from $1.5 million to $656,485.93. Kelsey
 explained this will include the restoration of the site, which will be graded towards
 each street drain and seeded, as well as sidewalk repairs.
 Kelsey also provided an update on the asbestos abatement, which was completed
 last Friday. A walk-though was conducted yesterday and today, and the city is now
 waiting for the clearance letter from the IEPA for demolition.
 Kelsey and Pilmer addressed questions from some of the Aldermen.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-007


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 14-01003 A Resolution establishing the maximum number of Class E City of
 Aurora liquor licenses ( unofficially related to application from: Mai
 Quesi, Inc. d/b/a Mai Quesi, located at 1518 E. New York St.).
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-003

City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final January 6, 2015



 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 14-01002 A Resolution authorizing the Director of Purchasing and the City Clerk
 to enter into a 2015 Master Service Agreement for Soil
 Management/CCDD Documentation and Various On-Call
 Environmental Services in an amount not to exceed seventy five
 thousand dollars and zero cents ($75,000.00) with Huff & Huff, Inc.,
 915 Harger Road, Suite 330, Oak Brook, IL 60523 .
 Public Works Director Mr. Ken Schroth spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-002


 14-01105 A Resolution for the acceptance of improvements and waiving the
 maintenance period for Crossroads Community Church - Mass
 Grading.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-008


 REQUESTS AND REFERRALS

 15-00002 Requesting approval of a Final Plan Revision of Lot 12 of McCarty
 Center Subdivision for a Dunkin Donuts with a drive-thru in half the
 building and office use in the other half located at 3999 75th Street
 (Raj Patel - 15-00002 / NA28/3-14.283-Fpn/R - ES/JS - Ward 8) .
 This Request was referred to the Planning Council and Planning Commission.


 14-01125 Requesting to rezone property at the southwest corner of Sequoia
 Drive and Randall Road from R-1 and B-2 to R-5A(S) with a Special
 Use for a Planned Development and approval of a Preliminary Plan
 and Plat (Balaji Partners, LLC - 14-01125 / AU08/1-13.299-Rz/Su -
 SP/MG - Ward 5)
 This Request was referred to the Planning Council and Planning Commission.




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final January 6, 2015



 ADJOURN

 Alderman Hart-Burns moved, seconded by Alderman Mervine, to adjourn the
 meeting at 5.26 p.m. Motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk




City of Aurora Page 4