Infrastructure and Technology Committee — Aurora, IL
Date: 2024-11-12

City Hall, 2nd Floor
 City of Aurora
 44 E. Downer Place
 Aurora, IL 60507
 Infrastructure and Technology
 Committee
 Chairperson Juany Garza
 Agenda - Final Vice Chair Ted Mesiacos
 Alderman John Laesch
 Tuesday Alderman Brandon Tolliver
 Alderman Daniel Barreiro
 November 12, 2024
 3:00 PM

 ***Rescheduled due to Veteran's Day holiday***


 Members of the public wishing to provide public comment for this meeting must
 be physically present at the meeting and registered to speak prior to the meeting
 being called to order. Please contact the Aldermen's Office at (630)256-3020.
 CALL TO ORDER

 ROLL CALL

 APPROVAL OF MINUTES

24-0821 Approval of the minutes from the Infrastructure and Technology Committee
 Meeting held on Monday, October 21, 2024.

 PUBLIC COMMENT

 AGENDA

24-0585 A Resolution authorizing the Director of Purchasing to process a change order
 to the agreement with FGM Architects of Oakbrook, IL for architectural, design,
 engineering and construction services for Fire Stations #9 and #13 .

24-0750 A Resolution authorizing the acceptance of vendor proposals and the execution
 of contracts for janitorial services at various City buildings, for a term of two (2)
 years, with two (2) optional one-year extensions .

24-0763 A Resolution authorizing the award of contracts to supply process chemicals for
 the Water Production Division.

24-0850 A Resolution authorizing the Director of Purchasing to purchase video
 conferencing hardware and services for the new Public Works Facility from
 Burwood Group, Inc., Chicago, IL, for a total amount not to exceed
 $255,027.72.

24-0856 A Resolution to execute a five-year contract with OpenGov, Inc. in the amount
 of $1,166,386 for the implementation and use of their Cartegraph Enterprise
 Asset Management System.

City of Aurora Page 1 Printed on 11/8/2024
Infrastructure and Technology Agenda - Final November 12, 2024
Committee


24-0857 A Resolution to accept the Proposals received for the 2025 Water & Sewer
 Division Emergency Repair Program .

24-0866 A Resolution to accept the Proposals received for the 2025 Water & Sewer
 Division Plumbing Service .

24-0867 A Resolution adopting unit price bids for the purchase of various water and
 sewer repair materials for the 2025 calendar year .

24-0868 A Resolution adopting unit price bids for the on-call full replacement of
 disturbed lead water service lines in 2025 within the City .

24-0869 A Resolution authorizing the Director of Purchasing to execute a change order
 to the existing contract with WBK Engineering in the amount of $45,950.00 for
 stormwater modeling associated with the RiverEdge Park Phase II Expansion.

 CLOSED SESSION

 ADJOURNMENT

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY
 OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS
 MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL
 ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING.
 MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL
 RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY
 OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND
 LOCATION.
 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes
 Any individual with a disability requesting a reasonable accommodation in order
 to participate in a public meeting should contact the Aldermen's Office at least
 48 hours in advance of the scheduled meeting. The Aldermen's Office can be
 reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at
 630-256-3020 or email at AldermensOffice@aurora.il.us. Every effort will be made
 to allow for meeting participation.




City of Aurora Page 2 Printed on 11/8/2024

City Hall, 2nd Floor
 City of Aurora
 44 E. Downer Place
 Aurora, IL 60507


 Infrastructure and Technology
 Committee
 Meeting Minutes - Final
 Tuesday
 November 12, 2024
 3:00 PM
 Chairperson Juany Garza
 Vice Chair Ted Mesiacos
 Alderman John Laesch
 Alderman Brandon Tolliver
 Alderman Daniel Barreiro

 ***Rescheduled due to Veteran's Day holiday***


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen's Office at (630)256-3020.

 CALL TO ORDER

 Chairperson Garza called the meeting to order at 3:00 p.m.


 ROLL CALL

 Present: 4 - Chairperson Juany Garza, Vice Chair Ted Mesiacos, Alderman John Laesch
 and Alderman Dan Barreiro
 Absent: 1 - Alderman Brandon Tolliver


 APPROVAL OF MINUTES

 24-0821 Approval of the minutes from the Infrastructure and Technology
 Committee Meeting held on Monday, October 21, 2024.
 A motion was made by Alderman Laesch, seconded by Alderman Barreiro, that
 this agenda item be accepted and filed. The motion carried.

 Ayes: 4


 PUBLIC COMMENT


 AGENDA




City of Aurora Page 1
Infrastructure and Technology Meeting Minutes - Final November 12, 2024
Committee


 24-0585 A Resolution authorizing the Director of Purchasing to process a change
 order in the amount of $801,000.00 to the agreement with FGM
 Architects of Oakbrook, IL for architectural, design, engineering and
 construction services for Fire Stations #9 and #13 .
 Matt Anslow, AFD, Jolene Coulter, Director of Purchasing - City of Aurora and Chris
 Minick, Chief Financial Officer - City of Aurora, presented and answered questions
 regarding this item.

 A motion was made by Vice Chair Mesiacos, seconded by Alderman Barreiro,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0750 A Resolution authorizing the acceptance of vendor proposals and the
 execution of contracts for janitorial services at various City buildings, for a
 term of two (2) years, with two (2) optional one-year extensions .
 Derrick Winston, Director of Public Facilities - City of Aurora and Jolene Coulter,
 Director of Purchasing - City of Aurora, presented and answered questions regarding
 this item.

 A motion was made by Vice Chair Mesiacos, seconded by Alderman Barreiro,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0763 A Resolution authorizing the award of contracts to supply process
 chemicals for the Water Production Division.
 Joe Munder - Assistant Superintendent of Water Production - City of Aurora, presented
 and answered questions regarding this item.

 A motion was made by Alderman Laesch, seconded by Alderman Barreiro, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0850 A Resolution authorizing the Director of Purchasing to purchase video
 conferencing hardware and services for the new Public Works Facility
 from Burwood Group, Inc., Chicago, IL, for a total amount not to exceed
 $255,027.72.
 Ian Wade, Public Works - City of Aurora, Jeff Anderson, Deputy CIO - City of Aurora,
 Mike Pegues - Chief CIO - CIty of Aurora, and Jason Bauer, Assistant Director of
 Public Works/Assistant City Engineer - City of Aurora, presented and answered
 questions regarding this item.

 A motion was made by Alderman Barreiro, seconded by Vice Chair Mesiacos,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4




City of Aurora Page 2
Infrastructure and Technology Meeting Minutes - Final November 12, 2024
Committee


 24-0856 A Resolution to execute a five-year contract with OpenGov, Inc. in the
 amount of $1,166,386 for the implementation and use of their Cartegraph
 Enterprise Asset Management System .
 Brian Katamay, Public Works - City of Aurora, presented and answered questions
 regarding this item.

 A motion was made by Alderman Barreiro, seconded by Alderman Laesch, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0857 A Resolution to accept the Proposals received for the 2025 Water &
 Sewer Division Emergency Repair Program .
 Kurt Muth, Engineering - City of Aurora, presented and answered questions regarding
 this item.

 A motion was made by Alderman Laesch, seconded by Alderman Barreiro, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0866 A Resolution to accept the Proposals received for the 2025 Water &
 Sewer Division Plumbing Service .
 Kurt Muth, Engineering - City of Aurora, presented and answered questions regarding
 this item.

 A motion was made by Alderman Barreiro, seconded by Alderman Laesch, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0867 A Resolution adopting unit price bids for the purchase of various water
 and sewer repair materials for the 2025 calendar year .
 Kurt Muth, Engineering - City of Aurora, presented and answered questions regarding
 this item.

 A motion was made by Alderman Barreiro, seconded by Alderman Laesch, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 24-0868 A Resolution adopting unit price bids for the on-call full replacement of
 disturbed lead water service lines in 2025 within the City .
 Kurt Muth, Engineering - City of Aurora, presented and answered questions regarding
 this item.

 A motion was made by Alderman Barreiro, seconded by Alderman Laesch, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4



City of Aurora Page 3
Infrastructure and Technology Meeting Minutes - Final November 12, 2024
Committee


 24-0869 A Resolution authorizing the Director of Purchasing to execute a change
 order to the existing contract with WBK Engineering in the amount of
 $45,950.00 for stormwater modeling associated with the RiverEdge Park
 Phase II Expansion.
 Jason Bauer, Assistant Director of Public Works / Assistant City Engineer - City of
 Aurora, presented and answered questions regarding this item.

 A motion was made by Alderman Barreiro, seconded by Alderman Laesch, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 CLOSED SESSION


 ADJOURNMENT

 A motion was made by Alderman Laesch, seconded by Alderman Barreiro, that
 this meeting be adjourned. The motion carried. Chairperson Garza adjourned
 the meeting at 4:16 p.m.

 Ayes: 4


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours in
 advance of the scheduled meeting. The Aldermen's Office can be reached in person at
 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at
 AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4