Administrative Policy Committee — Columbia, SC
Date: 2023-10-24
Time: 11:00

COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING AGENDA
 TUESDAY, OCTOBER 24, 2023


The Columbia Administrative Policy Committee will conduct a meeting on Tuesday, October 24,
2023 at 3:00 p.m. at City Hall (Mayor's Conference Room), 1737 Main Street, 2nd Floor,
Columbia, SC 29201. Members of the public may view the meeting online at www.columbiasc.gov.
Please contact the City Clerk’s Office at (803)545-3045 or cityclerk@columbiasc.gov if you have
questions regarding the meeting.

 The Honorable Edward H. McDowell, Jr., District II, Chair
 The Honorable Aditi Bussells, At-Large  The Honorable Peter Brown

Prior to entering the meeting please turn all electronic communication devices to the silent, vibrate or off
 position. All presenters are asked to speak directly into the microphone for recording purposes.

CALL TO ORDER
COMMITTEE DISCUSSION

1. Tenants’ Bill of Rights Update – Ms. Felicia Kilgore, Director of Community
 Development

2. Honorary Naming Policy Revisions – Ms. Pamela Benjamin, CPM, Assistant City
 Manager for Administrative Services

3. Consideration of Arts Representative on the Hospitality Tax Advisory Committee – Ms.
 Missy Caughman, CPM, Director of Budget, Program Management and Grants

ADJOURNMENT




 Page 1 of 1

COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING AGENDA
 TUESDAY, OCTOBER 24, 2023


The Columbia Administrative Policy Committee will conduct a meeting on Tuesday, October 24,
2023 at 3:00 p.m. at City Hall (Mayor's Conference Room), 1737 Main Street, 2nd Floor,
Columbia, SC 29201. Members of the public may view the meeting online at www.columbiasc.gov.
Please contact the City Clerk’s Office at (803)545-3045 or cityclerk@columbiasc.gov if you have
questions regarding the meeting.

 The Honorable Edward H. McDowell, Jr., District II, Chair
 The Honorable Aditi Bussells, At-Large  The Honorable Peter Brown

Prior to entering the meeting please turn all electronic communication devices to the silent, vibrate or off
 position. All presenters are asked to speak directly into the microphone for recording purposes.

CALL TO ORDER
COMMITTEE DISCUSSION

1. Tenants’ Bill of Rights Update – Ms. Felicia Kilgore, Director of Community
 Development

2. Honorary Naming Policy Revisions – Ms. Pamela Benjamin, CPM, Assistant City
 Manager for Administrative Services

3. Consideration of Arts Representative on the Hospitality Tax Advisory Committee – Ms.
 Missy Caughman, CPM, Director of Budget, Program Management and Grants

ADJOURNMENT




 Page 1 of 1
 1




MEETING DATE: October 24, 2023

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Tenants’ Bill of Rights Update – Ms. Felicia Kilgore, Director
 of Community Development
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 10/20/2023 3:31 PM Page 1
 Packet Pg. 2
 2




MEETING DATE: October 24, 2023

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Honorary Naming Policy Revisions– Ms. Pamela Benjamin,
 CPM, Assistant City Manager for Administrative Services
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 10/20/2023 3:32 PM Page 1
 Packet Pg. 3
 3




MEETING DATE: October 24, 2023

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Consideration of Arts Representative on the Hospitality Tax
 Advisory Committee – Ms. Missy Caughman, CPM, Director
 of Budget, Program Management and Grants
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 10/20/2023 3:32 PM Page 1
 Packet Pg. 4

COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING MINUTES
 TUESDAY, OCTOBER 24, 2023

CALL TO ORDER

The Columbia Administrative Policy Committee conducted a meeting on Tuesday, October 24,
2023 at 3:00 p.m. at City Hall (Mayor's Conference Room), 1737 Main Street, 2nd Floor,
Columbia, SC 29201.

 Attendee Name Title Status Arrived
 Edward H. McDowell Chair Present
 Aditi Bussells Member Absent
 Peter M. Brown Member Present

COMMITTEE DISCUSSION

2. Tenants’ Bill of Rights Update – Ms. Felicia Kilgore, Director of Community
 Development

Ms. Felicia Kilgore, Director of Community Development said on October 12, 2023, we met
with our local HUD representatives, Ms. Kristine Foye and Debbie Dusebury. We discussed
various options on how we can provide information to residents living in subsidized housing in
Richland and Lexington Counties. A meeting has been scheduled for January 18, 2024 at the
Columbia Convention Center, in the Carolina Media Room from 6 p.m. to 8 p.m. The room
holds 143 participants. We want to entertain a virtual option of attendance. HUD is working on
bringing a representative in to talk about fair housing. The discussion will surround tenants’
rights and responsibilities as well as landlords’ rights and responsibilities. We will be inviting the
Code Enforcement Division as a point of contact and engaging the Public Relations Department
to promote this event.

3. Honorary Naming Policy Revisions– Ms. Pamela Benjamin, CPM, Assistant City
 Manager for Administrative Services

Councilor McDowell explained that this process of honorary naming started in 2017 and we have
been operating under that policy and application for the past six years. In order to lift this
moratorium, we wanted to set some parameters on how this should look. Since our last meeting,
this committee looked at the application. Suggestions were made and entered on this new
application.

Councilor Brown requested that one at-large council member be a co-sponsor for the request.



 Page 1 of 3
 COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING MINUTES
 TUESDAY, OCTOBER 24, 2023

Ms. Pamela Benjamin, CPM, Assistant City Manager for Administrative Services said some
edits were made to the timeframe for review before the naming takes place. Other changes
include referencing the district on the application and an approval process by Support Services,
Public Works, Parks and Recreation or other departments.

There was a discussion about lettering outside of buildings, a potential brand control document,
and the stipulations already in place with the Parks and Recreation Department.

There was consensus of the committee that Councilor Brown will connect with ACM Simons on
a new brand control document, which then will be added to the application packet and brought
back to the committee.

Councilor McDowell will report changes to the application at the next City Council Meeting.

4. Consideration of Arts Representative on the Hospitality Tax Advisory Committee – Ms.
 Missy Caughman, CPM, Director of Budget, Program Management and Grants

Ms. Pamela Benjamin, CPM, Assistant City Manager for Administrative Services suggested
adding an arts community representative to the Hospitality Tax Advisory Committee. Missy
Caughman and Tina Saxon are here because they work close with the Hospitality Tax Advisory
Committee and they know the history of the Arts Task Force Final Report.

Ms. Missy Caughman, CPM, Budget, Program Management and Grants Director said. The
original Hospitality Tax Advisory Committee was composed of the Accommodations Tax
Advisory Committee. The Arts Task Force had a study that was being done when the original
committee was being set. From the research there was a recommendation for an arts position, but
not an official seat. There have been representatives on the committee that served in an arts role.
Your current makeup has one representative on the actual voting committee that is from the arts
community.

There was a discussion about changing the composition of the Hospitality Tax Advisory
Committee, adjusting reappointment dates, and the potential time frame.

Ms. Pamela Benjamin, CPM, Assistant City Manager for Administrative Services said we will
bring recommendations on appointment adjustments to Council.

There was consensus of the committee was to add a twelfth non-voting advisory member.


 Page 2 of 3
 COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING MINUTES
 TUESDAY, OCTOBER 24, 2023

ADJOURNMENT

The meeting was adjourned at 3:50 p.m.

Respectfully submitted:



Erika D. Moore Hammond, CMC
City Clerk




 Page 3 of 3