Committee of the Whole — Aurora, IL
Date: 2014-10-21

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final-revised
 Tuesday
 October 21, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF OCTOBER 7, 2014

 14-00876 Approval of the Minutes of the October 7, 2014 Committee of the Whole
 meeting.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, October 16, 2014 and
 Reviewed the Following Items:
 14-00744 A Resolution Approving the Final Plan on Lot 5 of the First Resubdivision of Lot
 5 of Kirkland Crossing Subdivision for a Retail Use located south of Mesa Lane,
 and east of Kirk Road, Aurora, Illinois 60502 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, October 14, 2014 and Reviewed the
 Following Items:
 14-00795 A Resolution to Accept the Proposal of United Meters, Inc., Morris, Illinois for
 the 2014 Water Meter and Reading Device Change-Out Program .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00813 A Resolution approving the Professional Engineering Services Agreement with
 HR Green Inc. for the Lake Street and River Street Two Way Conversion
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00814 A Resolution Amending the Guidelines for the Single Family Residential
 Restoration Program to add Pre-Award Inspections and a 20% Award
 Contingency for Unforeseen Problems Found in the Permit Inspection Process.
 COMMITTEE RECOMMENDED: APPROVAL 3-0



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Committee of the Whole Agenda - Final-revised October 21, 2014


 14-00822 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective
 January 1, 2015
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00823 A Resolution Establishing Dental Insurance Monthly Rates Effective January 1,
 2015.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00824 A Resolution Establishing Health and Dental Insurance Monthly Rates of
 Contributions for Retirees Effective January 1, 2015 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00825 A Resolution Authorizing an Amendment to the CDBG Subrecipient Agreement
 for Mutual Ground, Inc., to Allow Reallocation of Staff Costs .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00828 A Resolution Establishing Blue Cross Blue Shield Blue Advantage HMO
 (BCBS) for Group Health Care Services for Period January 1, 2015 through
 December 31, 2015.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00830 A Resolution Authorizing Agreement for Administrative Services with Allied
 Benefit Systems, Inc. For PPO Group Health Plan Administration for Period
 January 1, 2015 Through December 31, 2015.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00837 A Resolution Authorizing the purchase of bulk rock salt in the amount of $57.50
 per ton from Cargill Incorporated Salt Division, North Olmsted,Ohio .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00838 A Resolution Establishing PPO and HDHP Health Insurance Plans and Rates
 effective January 1, 2015 through December 31, 2015 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00850 A Resolution to Purchase 5000 Total iPerl Water Meters and SmartPoint
 Transceiver Units from HD Supply Waterworks, Ltd., Carol Stream, Illinois in
 the Amount of $570,000.00 as the City Budget Allows for the 2014 Water Meter
 and Reading Device Change-Out Program .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00851 A Resolution to accept a grant from the State of Illinois in the Amount of
 $200,000 for creation of exhibits and replication of the historic chandelier for the
 Grand Army of the Republic Memorial Museum.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final-revised October 21, 2014


 14-00852 A Resolution Authorizing a Contract with F.H. Paschen, S.N. Nielsen &
 Associates, LLC for the Installation of a new roof for the Phillips Park
 Maintenance Facility located at 903 Ray Moses Drive in the amount of
 $111,731.52 through the Naperville Job Order Contract Program.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00860 A Resolution to Ratify payment of $131,330 to HD Supply Waterworks Ltd.,
 Carol, Stream, Illinois for Iperl water meters and SmartPoint transceivers and
 the purchase of additional meters and SmartPoints as the budget allows for the
 Water and Sewer Division.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00861 A Resolution accepting the lowest qualified bid for asbestos abatement at the
 city owned property located at 14 S. Blackhawk Street, Aurora IL from Valor
 Technologies, Inc of Bolingbrook, IL in the amount of $589,400.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00865 A Resolution to amend the "2014 Citywide Patching - Water and Sewer
 Maintenance Project" contract with Builders Paving, LLC dba Hardin Paving
 Services, 4413 Roosevelt Road #108 Hillside, Il 60162 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, October 14, 2014 and
 Reviewed the Following Items:
 14-00586 A Parking Study in the 400 block of Plum Street for the installation of Handicap
 Parking. Ward 6, Alderman Saville
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 14-00738 A Traffic Study for York Court. Ward 10, Alderman Johnson

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00749 A Parking Study for Bittersweet Court. Ward 5, Alderman Peters

 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00796 Requesting approval for the use of Phillips Park Zoo for the Brokaw Early
 Learning Family Field Trip on October 7, 2014 from 1:00 to 2:30.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00806 A Traffic Study for the Blue Spruce Street and Handley/Evergreen intersection.
 Ward 10, Alderman Johnson
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)


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Committee of the Whole Agenda - Final-revised October 21, 2014


 14-00842 Requesting approval to dedicate Watson Street from Fifth Avenue to Seventh
 Avenue as Daniel D. Dolan Lane on Saturday, October 18th at 9:30 am .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infastructure Committee Met On Monday, October
 13, 2014 and Reviewed the Following Items:
 14-00843 A Resolution for accepting the improvements and maintenance security for
 1740 Molitor Rd.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 The Buildings, Grounds and Infrastructure Committee has requested a Special
 meeting for Tuesday, October 21, 2014 to review the following item:
 14-00886 A Resolution to award a Contract to Glenbrook Excavating & Concrete, Inc. for
 the Lincoln Avenue Emergency Sanitary Sewer Repair Project .

 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 14-00891 A Resolution Appointing Sharon Garcia and Kunal Majmundar to the Indian
 American Community Outreach Advisory Board.

 14-00896 A Resolution Appointing Robert Lundquist and Reappointing Peter Grometer to
 Aurora's Human Relations Commission.

14-00898 A Resolution appointing James G. Wargo as Liquor Control Hearing Officer .

 REQUESTS AND REFERRALS

14-00887 Requesting approval of a Special Use Permit for a medical cannabis dispensing
 facility use located at 1056 N. State Route 59 (PharmaCann, LLC - L14-00887 /
 NA16/4-14.278-Su - ES - Ward 10)

14-00888 Requesting approval of a special Use Permit for a medical cannabis dispensing
 facility use located at 929 N. Lake Street (Curative Health, LLC - L14-00888 /
 AU15/1-14.275-Su - ES - Ward 6)

14-00889 Requesting approval of a Special Use Permit for a medical cannabis cultivation
 facility use located at 2229 Diehl Road (Curative Health Cultivation, LLC -
 L14-00889 / NA07/1-14.294-Su - ES - Ward 10)




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Committee of the Whole Agenda - Final-revised October 21, 2014


14-00890 Requesting approval of a Special Use Permit for a medical cannabis dispensing
 facility use located at 1271 N. Lake Street (Harborside Illinois Grown Medicine,
 Inc. - L14-00890 / AU10/3-14.287-Su - ES - Ward 6)

 ADJOURN

 CLOSED SESSION




City of Aurora Page 5 Printed on 10/21/2014

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 October 21, 2014
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:09 by Mayor
 Weisner, and the Roll was called.
 Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John
 Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman
 Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson,
 Alderman Richard Irvin, and Alderman Bob O'Connor

 MINUTES OF THE MEETING OF OCTOBER 7, 2014

 14-00876 Approval of the Minutes of the October 7, 2014 Committee of the
 Whole meeting.
 Alderman Hart-Burns moved, seconded by Alderman Peters, to approve the
 minutes of the Committee of the Whole Meeting held on October 7, 2014.
 Motion carried by voice vote.


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-00744 A Resolution Approving the Final Plan on Lot 5 of the First
 Resubdivision of Lot 5 of Kirkland Crossing Subdivision for a Retail
 Use (Goodwill) located south of Mesa Lane, and east of Kirk Road,
 Aurora, Illinois 60502 .
 Zoning Administrator Ed Sieben spoke briefly about this item - a proposal for the
 construction of a Goodwill retail store. Sieben explained that this property meets
 parking requirements, setbacks, and there is a 6 ft. fence around the property. Per
 Sieben, they have asked for additional heavier landscaping, especially on the south
 side. Sieben introduced Paula Mitchell, authorized agent representing Goodwill stores
 at today's meeting.
 Mitchell addressed questions from some of the Aldermen.
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final October 21, 2014



 FINANCE COMMITTEE RECOMMENDATIONS

 14-00795 A Resolution to Accept the Proposal of United Meters, Inc., Morris,
 Illinois for the 2014 Water Meter and Reading Device Change-Out
 Program.
 Assistant Finance Director Bea Torres led a brief presentation on this item - the
 acceptance of a proposal to replace residential and commercial water meters and
 reading devices. Torres explained that the devices installed ten (10) to thirteen (13)
 years ago were manufactured to last approximately seven (7) years, and that the
 batteries are expiring or have expired. Torres added that the change-out is projected
 to last over a six (6) year period. Torres addressed questions from some of the
 Aldermen.

 (PLACED ON CONSENT AGENDA)


 14-00813 A Resolution approving the Professional Engineering Services
 Agreement with HR Green Inc. for the Lake Street and River Street
 Two Way Conversion
 (PLACED ON CONSENT AGENDA)


 14-00814 A Resolution Amending the Guidelines for the Single Family
 Residential Restoration Program to add Pre-Award Inspections and a
 20% Award Contingency for Unforeseen Problems Found in the Permit
 Inspection Process.
 Neighborhood Redevelopment Manager Jeff McLaughlin spoke about this item - a
 proposed amendment to the Single Family Restoration program guidelines, in order
 to alleviate unexpected costs due to unforeseen code violations found during the
 building inspection process. McLaughlin addressed questions from some of the
 Aldermen.
 (PLACED ON CONSENT AGENDA)


 14-00822 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates
 Effective January 1, 2015
 Chief Administrative Services Officer Alex Alexandrou spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00823 A Resolution Establishing Dental Insurance Monthly Rates Effective
 January 1, 2015.
 Chief Administrative Services Officer Alex Alexandrou spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final October 21, 2014



 14-00824 A Resolution Establishing Health and Dental Insurance Monthly Rates
 of Contributions for Retirees Effective January 1, 2015 .
 Chief Administrative Services Officer Alex Alexandrou spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00828 A Resolution Establishing Blue Cross Blue Shield Blue Advantage
 HMO (BCBS) for Group Health Care Services for Period January 1,
 2015 through December 31, 2015 .
 Chief Administrative Services Officer Alex Alexandrou spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00830 A Resolution Authorizing Agreement for Administrative Services with
 Allied Benefit Systems, Inc. For PPO Group Health Plan
 Administration for Period January 1, 2015 Through December 31,
 2015.
 Chief Administrative Services Officer Alex Alexandrou spoke about this item, and
 addressed questions from some of the Aldermen.
 (PLACED ON CONSENT AGENDA)


 14-00838 A Resolution Establishing PPO and HDHP Health Insurance Plans and
 Rates effective January 1, 2015 through December 31, 2015 .
 Chief Administrative Services Officer Alex Alexandrou spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00825 A Resolution Authorizing an Amendment to the CDBG Subrecipient
 Agreement for Mutual Ground, Inc., to Allow Reallocation of Staff
 Costs.
 (PLACED ON CONSENT AGENDA)


 14-00837 A Resolution Authorizing the purchase of bulk rock salt in the amount
 of $57.50 per ton from Cargill Incorporated Salt Division, North
 Olmsted,Ohio .
 (PLACED ON CONSENT AGENDA)


 14-00850 A Resolution to Purchase 5000 Total iPerl Water Meters and
 SmartPoint Transceiver Units from HD Supply Waterworks, Ltd., Carol
 Stream, Illinois in the Amount of $570,000.00 as the City Budget
 Allows for the 2014 Water Meter and Reading Device Change-Out
 Program.
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final October 21, 2014



 14-00851 A Resolution to accept a grant from the State of Illinois in the Amount
 of $200,000 for creation of exhibits and replication of the historic
 chandelier for the Grand Army of the Republic Memorial Museum.
 Chief Community Services Officer Dan Barreiro, and Grant Writer John Russell, led a
 presentation on this item.

 (PLACED ON CONSENT AGENDA)


 14-00852 A Resolution Authorizing a Contract with F.H. Paschen, S.N. Nielsen &
 Associates, LLC for the Installation of a new roof for the Phillips Park
 Maintenance Facility located at 903 Ray Moses Drive in the amount of
 $111,731.52 through the Naperville Job Order Contract Program.
 Director of Neighborhood Standards Jim Pilmer spoke briefly on this item - a request
 for approval of the replacement of the existing 1970 roof at the Parks and Recreation
 main operations facility.
 (PLACED ON CONSENT AGENDA)


 14-00860 A Resolution to Ratify payment of $131,330 to HD Supply Waterworks
 Ltd., Carol, Stream, Illinois for Iperl water meters and SmartPoint
 transceivers and the purchase of additional meters and SmartPoints
 as the budget allows for the Water and Sewer Division.
 (PLACED ON CONSENT AGENDA)


 14-00861 A Resolution accepting the lowest qualified bid for asbestos abatement
 at the city owned property located at 14 S. Blackhawk Street, Aurora IL
 from Valor Technologies, Inc of Bolingbrook, IL in the amount of
 $589,400.00.
 Neighborhood Standards Director Jim Pilmer introduced Mr. Patrick Kelsey, with
 Wills Burke Kelsey Associates, who spoke in regards to the asbestos survey
 conducted in the building, which will require extensive asbestos abatement.
 (PLACED ON CONSENT AGENDA)


 14-00865 A Resolution to amend the "2014 Citywide Patching - Water and
 Sewer Maintenance Project" contract with Builders Paving, LLC dba
 Hardin Paving Services, 4413 Roosevelt Road #108 Hillside, Il 60162 .
 (PLACED ON CONSENT AGENDA)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 14-00586 A Parking Study in the 400 block of Plum Street for the installation of
 Handicap Parking. Ward 6, Alderman Saville
 (INFORMATION ONLY)




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Committee of the Whole Meeting Minutes - Final October 21, 2014



 14-00738 A Traffic Study for York Court. Ward 10, Alderman Johnson

 (INFORMATION ONLY)


 14-00749 A Parking Study for Bittersweet Court. Ward 5, Alderman Peters

 (INFORMATION ONLY)


 14-00796 Requesting approval for the use of Phillips Park Zoo for the Brokaw
 Early Learning Family Field Trip on October 7, 2014 from 1:00 to 2:30.
 (INFORMATION ONLY)


 14-00806 A Traffic Study for the Blue Spruce Street and Handley/Evergreen
 intersection. Ward 1 0, Alderman Johnson
 (INFORMATION ONLY)


 14-00842 Requesting approval to dedicate Watson Street from Fifth Avenue to
 Seventh Avenue as Daniel D. Dolan Lane on Saturday, October 18th
 at 9:30 am.
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 14-00843 A Resolution for accepting the improvements and maintenance
 security for 1740 Molitor Rd .
 (PLACED ON CONSENT AGENDA)


 14-00886 A Resolution to award a Contract to Glenbrook Excavating & Concrete,
 Inc. for the Lincoln Avenue Emergency Sanitary Sewer Repair Project .
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 Mayor Weisner announced that the newly formed Indian American Community
 Outreach Advisory Board sponsored the Diwali Festival (Festival of Lights)
 celebration at Waubonsie Valley High School, a very meaningful celebration in the
 Indian community. Mayor Weisner proudly said that approximately three to four
 thousand people attended the event, and commanded the board for a very
 successful first effort.




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Committee of the Whole Meeting Minutes - Final October 21, 2014



 MAYORAL APPOINTMENTS

 14-00891 A Resolution Appointing Sharon Garcia and Kunal Majmundar to the
 Indian American Community Outreach Advisory Board.
 This Resolution was referred to the City Council.


 14-00896 A Resolution Appointing Robert Lundquist and Reappointing Peter
 Grometer to Aurora's Human Relations Commission.
 This Resolution was referred to the City Council.


 14-00898 A Resolution appointing James G. Wargo as Liquor Control Hearing
 Officer.
 Corporation Counsel Alayne Weingartz introduced Mr. James G. Wargo to the
 members of the City Council, and spoke briefly about his background and
 credentials.
 This Resolution was referred to the City Council.


 REQUESTS AND REFERRALS

 14-00887 Requesting approval of a Special Use Permit for a medical cannabis
 dispensing facility use located at 1056 N. State Route 59
 (PharmaCann, LLC - L14-00887 / NA16/4-14.278-Su - ES - Ward 10)
 The above Request and Referral was referred to the Planning Council and
 Planning Commission.

 14-00888 Requesting approval of a Special Use Permit for a medical cannabis
 dispensing facility use located at 929 N. Lake Street (Curative Health,
 LLC - L14-00888 / AU15/1-14.275-Su - ES - Ward 6)
 The above Request and Referral was referred to the Planning Council and
 Planning Commission.

 14-00889 Requesting approval of a Special Use Permit for a medical cannabis
 cultivation facility use located at 2229 Diehl Road (Curative Health
 Cultivation, LLC - L14-00889 / NA07/1-14.294-Su - ES - Ward 10)
 The above Request and Referral was referred to the Planning Council and
 Planning Commission.

 14-00890 Requesting approval of a Special Use Permit for a medical cannabis
 dispensing facility use located at 1271 N. Lake Street (Harborside
 Illinois Grown Medicine, Inc. - L14-00890 / AU10/3-14.287-Su - ES -
 Ward 6)
 The above Request and Referral was referred to the Planning Council and
 Planning Commission.



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Committee of the Whole Meeting Minutes - Final October 21, 2014



 ADJOURN

 Alderman Hart-Burns moved, seconded by Alderman Mervine, to adjourn the
 meeting at 5:50 p.m. Motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk




City of Aurora Page 7