muyni/us-municipal-meetings huggingface dataset:
Non-Federal Dredge Workgroup — Portland, ME
Date: 2014-08-26

Portland Harbor Non-Federal Dredge Work Group

 6th Meeting: August 26, 2014, 10:00am
 Portland City Hall, Room 209

Agenda – draft

1. Welcome and Introductions

2. Review and discussion on advisory opinion requests and responses:
2.a. US Army Corps of Engineers
2.b. Maine Department of Environmental Protection
2.c. Maine Department of Transportation

3. Critical path next steps based on above discussion.
3.a. CAD cell locations for consideration (discussion continued)
3.b. Collection of existing sediment testing data for DEP
3.c. Timing for contracting feasibility, design, and permitting service for CAD cell

4. Set date for next meeting

Mission Statement and Goals - Working Draft as of 3-10-14

The Portland Harbor Non-Federal Dredge Workgroup (NFD) seeks to facilitate the dredging of private
and municipal piers and wharfs of Portland Harbor, conducted in an economically feasible,
environmentally sound, and politically/socially acceptable manner.

Goals:

1. The NFD will explore alternatives to achieve the mission by evaluating disposal options including:
   CAD Cell development (new 404 site in Portland Harbor)
   Upland disposal
   At-Sea disposal (federal site)
   No-build (dredge) options

2. The NFD will engage with impacted communities with a participatory process including:
   Documentation and dissemination of past efforts and materials
   Accessible meetings open to all interested parties
   Active outreach to impacted communities (Zone F Lobster Council outreach began on 2-26-14)

3. The NFD will identify appropriate entities to apply for needed permits at appropriate project stages.

4. The NFD will seek funding, for use by the NFD or others, to achieve its mission. Information required to
 advance funding requests includes:
  Testing of dredge sediments (Brownfield assessment grant applied for by Harbor Commission.)
  Cost Estimates
  Fund Sources, including State Transportation Bond Funding, and pathways to access funds.
Fire/Code Inspections Task Force — Portland, ME
Date: 2014-12-03

Fire and Building Codes Task Force
 December 3, 2014 3-4:30 pm (rm 209)
 AGENDA


1. Introductions – 5 min
2. Purpose and Goals – 15 min
3. Draft Work Plan and Schedule – 35 min
 a. Phase I
 i.Review of existing fire and building codes – what do we have to do?
 ii.What are we currently doing? What falls under Fire and what under
 Planning Inspections?
 iii.What works? What doesn’t work?
 iv.Draft Fire and Planning Inspections statements of purpose.
 v.Draft requirements and staffing.
 b. Work Plan: Phase II
 i.Review initial findings, including roles, requirements, staffing.
 ii.Review prior studies/reports and prioritize recommendations.
 iii.Develop recommendations
 iv.Final report
4. Review of existing fire and building codes – what do we have to do? – 60 min
5. Wrap up – 5 min

Notes from first Fire/Code Task Force Meeting
 December 3, 2014

Phase I Task Force Members:
Rich Bianculli, City of Portland, Corporation Counsel/Police Dept
Jay Fleming, Boston Fire Dept
Keith Gautreau, City of Portland, Fire Dept
Sheila Hill-Christian, City of Portland, City Manager
Tammy Munson, City of Portland, Building Inspections
Tuck O’Brien, Portland Planning Board
Jon Rioux, City of Portland, Building Inspections
Julie Sullivan, City of Portland, City Manager’s Office

 1. Welcome and introductions – Sheila Hill-Christian
 2. Purpose and goals
 a. Purpose is to ascertain whether there are any codes changes, staffing, program,
 etc. following the Noyes Street fire to prevent future tragedies by working
 interdepartmentally and with key external stakeholders.
 b. Goal is to make detailed, clear recommendations to the City Council’s Public
 Safety, Health & Human Services Committee regarding any code/ordinance
 changes, staffing/program changes, etc. at their February 10, 2015 meeting.
 3. Draft work plan and schedule
 4. Review of existing codes
 a. Discussed the relevant codes used by Building Inspections and by Fire as well as
 the State statues.
 b. Some cover new construction or renovations only, some cover all existing
 structures.
 c. Extensive discussion of the codes and what they cover as well as potential longer-
 term work identified
 5. Next steps
 a. Need to identify what are code-related challenges versus implementation
 challenges with staffing, training, interdepartmental communication.
 b. Julie will meet with Rich, Tammy and Jon, and Keith over this coming week to drill
 down and will report back for next meeting.
 6. Next meeting: Wed 12/17, 2:30-4 pm. Focus on roles and what currently works and
 doesn’t work.
Non-Federal Dredge Workgroup — Portland, ME
Date: 2014-12-16

Portland Harbor Non-Federal Dredge Work Group

 9th Meeting: December 16, 2014, 10:00am
 Portland City Hall, Room 209

Agenda – draft

1. Welcome and Introductions
2. Procurement process for consulting services for the design and permitting of a CAD cell.
 Discussion Document: CAD Cell RFP Scope of Services, 1st draft
3. Next Steps, Set next meeting date.


Mission Statement and Goals - Working Draft as of 3-10-14

The Portland Harbor N on-Federal Dredge W orkgroup (N FD) seeks to facilitate the dredging of private
and m unicipal piers and w harfs of Portland Harbor, conducted in an econom ically feasible,
environm entally sound, and politically/ socially acceptable m anner.

Goals:

1. The NFD will explore alternatives to achieve the mission by evaluating disposal options including:
 • CAD Cell development (new 404 site in Portland Harbor)
 • Upland disposal
 • At-Sea disposal (federal site)
 • No-build (dredge) options

2. The NFD will engage with impacted communities with a participatory process including:
 • Documentation and dissemination of past efforts and materials
 • Accessible meetings open to all interested parties
 • Active outreach to impacted communities (Zone F Lobster Council outreach began on 2-26-14)

3. The NFD will identify appropriate entities to apply for needed permits at appropriate project stages.

4. The NFD will seek funding, for use by the NFD or others, to achieve its mission. Information required to
 advance funding requests includes:
 • Testing of dredge sediments (Brownfield assessment grant applied for by Harbor Commission.)
 • Cost Estimates
 • Fund Sources, including State Transportation Bond Funding, and pathways to access funds.
State and High Street Two-Way Conversion Study — Portland, ME
Date: 2015-01-07

State and High Street Two‐Way Conversion Study
 Public Advisory Committee and Community Advisor Meeting
 January 7, 2015

 Welcome/Introductions ‐ 5 minutes
 Overview of Meeting Expectations ‐ 5 minutes
 Two‐Way Transportation Analysis Results ‐ 20 minutes
 o Traffic Volumes
 o Level of Service
 o On‐Street Parking
 o Intersection Geometry Impacts
 Municipal Experiences Summary – 10 minutes
 Pro/Con Conversion Summary and Discussion – 75 minutes
 Study Schedule/Next Steps ‐ 5 minutes
Fire/Code Inspections Task Force — Portland, ME
Date: 2015-01-29

Fire and Building Code Task Force
 January 29, 2015
 2:30-4:00 pm, rm 209, City Hall



 AGENDA


1. Welcome
2. Review draft document and finalize

3. Next steps:

 a. Tues 2/3, 5:30-7:00 pm, rm 24. Public meeting
 b. Weds 2/4 – Fri 2/6 – virtual discussion re public meeting feedback
 c. Tues 2/10, 5:30 pm, Council Chambers. Presentation to Council PSHHS Committee
 d. Weds 2/11 – Fri 2/13 – virtual discussion re Committee feedback
Healthy Sustainable Food Systems Initiative — Portland, ME
Date: 2015-05-22

Agenda
 Mayor’s Initiative for Healthy and Sustainable Food Systems
 May 22, 2015
 10:00 – 11:30, City Hall, Room 209



1. Welcome and Introductions

2. Community Conversations - discussion of May 5th Community Food Forum and
 community engagement led by Resilience Hub

3. Mayor's Initiative/Portland Food Council Structure - Ben

4. Project and Subcommittee updates

 - Policy

 - Farm and Sea to Institution

 - Food Security

 - Enterprise and Infrastructure

 - Urban Agriculture

5. Announcements

6. Adjourn - Next Meeting - Steering Committee meeting June 26, 11:00 AM;
 Mayor's Initiative full committee meeting July 24
Healthy Sustainable Food Systems Initiative — Portland, ME
Date: 2015-06-26

Agenda
Mayor’s Initiative for Healthy and Sustainable Food Systems
 Steering Committee
 June 26, 2015
 11:00 – 12:30, City Hall, Room 209


  Welcome and Introductions
  Community Conversations - discussion of May 5th Community Food Forum and
 Action Planning led by Resilience Hub (45 min)
  Food Policy Assessment / Livestock and Bee Ordinance Update led by Mary-
 Elizabeth (15-20 min)
  Mayor's Initiative/Portland Food Council Structure – Ben (10 min)
  UNESCO Update Jim Hanna (5 min)
  Project and Subcommittee updates

 - Policy

 - Food Security

 - Enterprise and Infrastructure

 - Urban Agriculture

 - Farm and Sea to Institution

  Announcements

 -National League of Cities site visit July 9th State of Maine room 10-11:30

  Adjourn - Next Meeting - Steering Committee meeting August 28, 10:00 AM;
 Mayor's Initiative full committee meeting July 24 10:00 AM

Minutes
 Mayor’s Initiative for Healthy and Sustainable Food Systems
 Steering Committee
 June 26, 2015
 11:00 – 12:30, City Hall, Room 209

1. Welcome and introductions of meeting attendees

In attendance: Tim Fuller, Jeremy Bloom, Mary-Elizabeth Simms, Jim Hanna, Ron Adams,
Mayor Michael Brennan, Rachel Lyn Rumson, Stephanie Gagne, Bushra Islam, Craig
Lapine, Ben Tettlebaum, Laura Hartz and Emma Connover.


2. Community Conversation – discussion of May 5th Community Food Forum and
 Action Planning

 Rachel Lyn Rumson led the group in an active brainstorming session. See “Food Forum
 Wrap-Up: Findings and Action Steps” document for the session summary.

3. Food Policy Assessment and Ordinance Update

 Mary-Elizabeth Simms discussed her findings regarding beekeeping and livestock within
 the City of Portland. She will recommend specific breeds of small goats for the purpose
 of residential farming, and will discuss with the City Clerk licensing and a yearly permit
 fee. Currently she does not recommend that the City pass a beekeeping ordinance because
 it may encourage too many people to attempt raising bees without enough education and
 oversight to manage a responsible approach. Currently beekeepers register with the
 Maine State Beekeeper Association and they provide the oversight. There are 29
 beekeepers in Portland with 170 hives.

 Mary-Elizabeth also discussed briefly the food policy assessment she conducted with city
 officials and employees. Her complete summary is forthcoming.

4. Policy Update

 Laura Hartz is comprehensively researching food policy councils nationwide with the
 goal of using her findings to help characterize our initiative’s structure.
 Ben Tettlebaum confirmed that the Mayor’s Initiative will receive funding through
 NCFC in the amount of $4000 - $5000 for targeted work.

5. UNESCO Update

6. Confirm date for next meeting: The next meeting is scheduled July 17 at 10:00am.

7. Adjourn.
Shelter Planning Task Force — Portland, ME
Date: 2015-07-08

Shelter Planning Task Force
 July 8, 2015
 9 - 11 am

 AGENDA




1. Welcome and updates

  Oxford Street lease update – expires June 2016, no indication from
 landlord of any interest not to renew

  Update provided to City Council’s Public Safety, Health & Human Services
 Committee last night; requested extension

2. Current funding sources for adult emergency shelter services in Portland

3. Next steps

 a. Next meeting: Weds 7/22, 9-11, rm 24 City Hall

 b. Topic: Shelter Eligibility




389 Congress Street / Portland, ME 04101 / www.portlandmaine.gov / tel. 207•756•8363 / tty. 207•874•8936 / fax. 207•874•8669
Continuum of Care — Portland, ME
Date: 2015-11-18

PORTLAND

 CONTINUUM OF CARE

 Wednesday, November 18, 2015
 CANCELED
 190 Lancaster Street
 City of Portland Refugee Services
 Conference Area
  I. Introductions -Jon Bradley

 II. HUD Application -Aaron Geyer

III. VA Technical Assistance

IV. Other Business

 Next Meeting:
 Thursday, December 16, 2015
 10:30am – 12:00pm
 REFUGEE SERVICES CONFERENCE AREA
 190 Lancaster Street

 If you should have any questions, please contact:

 Aaron Geyer Sunday White
 Health & Human Services Department Health & Human Services Department
 Social Services Division Social Services Division
 (207) 482-5131 (207) 482-5147
 aeg@portlandmaine.gov swhite@portlandmaine.gov
Continuum of Care — Portland, ME
Date: 2016-01-20

PORTLAND

 CONTINUUM OF CARE

 Wednesday, January 20, 2016
 10:30 – 12:00 PM

 190 Lancaster Street
 City of Portland Refugee Services
 Conference Area
  I. Introductions -Jon Bradley

 II. HUD Application -Aaron Geyer

III. PIT Count

IV. Discussion of Collaborative
 Application for 2017

 V. VA Technical Assistance

VI. Other Business

 Next Meeting:
 Wednesday, February 17, 2016
 10:30am – 12:00pm
 REFUGEE SERVICES CONFERENCE AREA
 190 Lancaster Street

 If you should have any questions, please contact:

 Aaron Geyer Adam Harr
 Health & Human Services Department Health & Human Services Department
 Social Services Division Social Services Division
 (207) 482-5131 (207) 482-5144
 aeg@portlandmaine.gov ash@portlandmaine.gov
Continuum of Care — Portland, ME
Date: 2016-03-16

PORTLAND

 CONTINUUM OF CARE

 Wednesday, March 16, 2016
 10:30 – 12:00 PM

 190 Lancaster Street
 City of Portland Refugee Services
 Conference Area
  I. Introductions -Jon Bradley

 II. CoC Concord Meeting -Aaron Geyer

III. HUD Update – Preparation for May -Aaron Geyer

IV. -Other Business




 Next Meeting:
 Wednesday, April 20, 2016
 10:30am – 12:00pm
 REFUGEE SERVICES CONFERENCE AREA
 190 Lancaster Street

 If you should have any questions, please contact:

 Aaron Geyer Adam Harr
 Health & Human Services Department Health & Human Services Department
 Social Services Division Social Services Division
 (207) 482-5131 (207) 482-5144
 aeg@portlandmaine.gov ash@portlandmaine.gov
Continuum of Care — Portland, ME
Date: 2016-08-05

Portland Continuum of Care
August 5, 9:00-12:00
Back Bay Room, 196 Lancaster Street


Agenda

 1) Introductions & Overview

 2) Scoring Tool Review, continued from last meeting

 3) NOFA Section 1 complete

 4) Section 2

 5) HMIS Participation Fees

 6) Monitoring

Portland Continuum of Care
August 5, 9:00-12:00
Back Bay Room, 196 Lancaster Street

Attendees: Rob Parritt, Jon Bradley, Aaron Geyer, Adam Harr, Joanie Klaymen, Vickey Rand,
Wendi DuBois, Veronica Ross, Ginny Dill, Adam Harr, Norman Maze, Scott Tibbitts, Amy
Grommes Pulaski

Agenda

 1) Introductions & Overview
Aaron welcomes everyone and each person introduces themselves.

 2) Scoring Tool Review, continued from last meeting
The group reviews the scoring tool. They discuss the score for PSH with services and the
number of points it should receive. They discuss the populations and subgroups.
They review performance measures and project performance.

 3) NOFA Section 1 complete
Postponed until a later meeting.

 4) Section 2
Postponed until a later meeting.

 5) HMIS Participation Fees
Aaron to introduce.

 6) Monitoring
The group monitors.
Continuum of Care — Portland, ME
Date: 2016-08-19

Portland Continuum of Care
August 19, 9:00-12:00
Back Bay Room, 196 Lancaster Street


Agenda

 1) Introductions & Overview
 2) Proposed CoC Formula Comment Solicitation, Cindy.
 3) NOFA Sections 1-4

Portland Continuum of Care
August 19, 9:00-12:00
Back Bay Room, 196 Lancaster Street

Attendees: Jon Bradley, Rob Parritt, Scott Tibbitts, Monique Gordon, Clyde Barr, Joanie
Klaymen, Veronica Ross, Ginny Dill, Vickey Rand, Adam Harr, Cindy Namer, Amy Pulaski.

 1) Introductions & Overview
Everyone introduces themselves.

 2) Proposed CoC Formula Comment Solicitation, Cindy.
Cindy explains that the public comment period is until September 23, 2016. MaineHousing is
bringing it to the CoCs to see if they want to provide a comment. Clyde Bard a MaineHousing
analyst, reviewed each of the formulas and how they would impact the MCOC, PCOC and a
combined COC. There are four different formulas proposed. After this is presented the policy
committee may want to review these and discuss it with elected officials. MaineHousing plans
to comment and we encourage each CoC to comment.

PPRN (Preliminary Pro-Rata Need): Currently the PPRN is based on a combination of ESG or
CDBG grants allocations. The following summarizes how each funding formula will impact each
COC. Clyde provides an overview of the formulas.

Formulas
 A: 10% population, 15% poverty 25% affordability gap, 25% rent burden ELI households,
 25% rental units. IMPACT: A: 15% increase MCOC, 49% decrease PCOC, 3% decrease
 combined
 B: 25% poverty, 25% affordability gaps, 25% rent burdened ELI Households, 25% rental
 units. IMPACT: B: 13% increase MCOC, 48% decrease PCOC, 5% decrease combined
 C: 25%population, 25%poverty, 50% hybrid. IMPACT C: 15% increase MCOC, 49%
 decrease PCOC, 8% decrease combined
 D: 25% poverty, 25%affordability gap, 50% hybrid. IMPACT D: 2% increase MCOC, 42%
 decrease PCOC, 16% decrease combined.
 Custom Calculation: 15%poverty, 15% pore=1940 housing, 20% affordability gap 50%
 hybrid. IMPACT: 40% increase MCOC, 31% decrease PCOC, 16% increase combined.

There is a place to recommend including language on how CoCs can not loose too much money:
fund the ARD.

CoC Board Conference Call. Check in with the Board Chairs. Can we have a conference call
meeting from 1-2 on Sept 8 to discuss draft Docket No. FR5476N044 Change to Continuum of
Care Formula.

 3) NOFA Sections 1-4
Review questions and update NOFA responses based on COC feedback.
Continuum of Care — Portland, ME
Date: 2016-08-26

Portland Continuum of Care
August 26, 9:00-12:00
Back Bay Room, 196 Lancaster Street


Agenda

 1) Introductions & Overview
 2) Accept Meeting Summary
 3) Scoring Results
 4) Tie Breakers

Next week: Section 4 with Anne Gass, plus remaining sections.

Portland Continuum of Care
August 26, 9:00-12:00
Back Bay Room, 196 Lancaster Street

Attendees: Jon Bradley, Chet Barnes, Rob Parritt, Norman Maze, Adam Harr, Steve Ellis, Vickey
Rand, Ginny Dill, Veronica Ross, Joanie Klaymen, and Amy Grommes Pulaski.


 1) Introductions & Overview
The group introduces themselves.

 2) Accept Meeting Summary
Chet asks a few questions regarding the past meeting summary. He clarifies the CoC BoD
meeting will be Sept 8. The summary is accepted.

 3) Scoring Results
The Scoring Committee completed reviewing and scoring each of the Portland COC funding
applications. Scoring was based on the tool approved by the Portland COC. A list of projects and
their scores was provided. The group reviewed and discussed the results. There was a
discussion focused on the applications in Tier 2, specifically Florence House and Logan Place.
There was a concern that Tier 2 projects may loose funding.

 4) Tie Breakers
There were several applications that scored the same amount. The group discusses how those
projects will be ranked in the application to HUD. They are currently presented as the highest
dollar amount requested and the other tied applications in descending order. The group agrees
that this will be manner for which applications can be ranked, when they are tied.


Next meeting: The next meeting will be Friday September 2. Anne Gass will be joining us.

Upcoming discussions: Governance (Adam to send.)
Continuum of Care — Portland, ME
Date: 2016-09-02

Portland Continuum of Care
September 2, 9:00-12:00
Back Bay Room, 196 Lancaster Street


Agenda

 1) Introductions & Overview
 2) Accept Meeting Summary
 3) Review of Work Plan, Scott
 4) Review Section 3, Anne
 5) Remaining NOFA sections.
 6) Review Scoring and Ranking


Upcoming discussions: Governance

Portland Continuum of Care
September 2, 9:00-12:00
Back Bay Room, 196 Lancaster Street

Attendees: Aaron Geyer, Rob Parritt, Rebecca Hobbs, Job Bradley, Joanie Klaymen, Vickey Rand,
Joe Everett, Ginny , Veronica Ross, Chet Barnes, Mark Swann, Norman Maze, Dave MacLean,
Scott Tibbitts, Anne Gass, Amy Grommes Pulaski.

 1) Introductions & Overview
The group all introduces themselves.

 2) Accept Meeting Summary
Ginny moves to accept, seconded all approve.

 3) Review of Work Plan, Scott
Scott reviews the work plan. He identifies the areas where there are unanswered questions. All
of Section 2 is done, there are a few questions in Section 3 that need to be answered that Anne
will go over Section 3.
We are still waiting answers for section 4A-3 from Veronica, Jon and Rob.
Vickey and Jon to update governance before next meeting and get to Scott.
The group reviews the attachments.
Add the ByLaws for the Joint Board.

 4) Review Section 3, Anne
Anne begins to go over the remaining Sections of the NOFA. They discuss the GIW. In the past
the GIW for the current and past year was reviewed by the data committee line by line. This
didn’t happen this year. Some of the numbers may be overlooked. They also discuss the HDX
system. This is the first year Portland had to enter data as well.

Ginny makes a motion: HDX will be reviewed by some component of the CoC prior to
submission. Seconded. No discussion. Passes unanimously.

 5) Remaining NOFA sections.
Jon provides some feedback for the remaining sections of the NOFA.
The group begins to discuss the how to answer the question whether we are ending chronic
homelessness. There is a discussion as to whether we should answer yes or no.

Add info about Rapid Rehousing. They discuss the new definition around chronic homelessness
and how to difficult it is document chronic homelessness.

 6) Review Scoring and Ranking
The group reviews and discusses the applications. There is a letter from Dana Totman and
AVESTA that states the Logan Place was represented at the CoC by Preble Street. The group
discusses the appeal process.
There is a motion to overlay the Continuum priorities on the ranking tool to make final
ranking decisions. Seconded. No discussion. Passes unanimously.

There is a motion to accept the proposed final ranking. Seconded. All in favor. Passes
unanimously.

Next Meeting Friday Sept 9 at 9:00.
 . Governance
 . Posting
 . Leadership

Upcoming discussions: CoC applicant representation, processes, chairs, standing meeting time,
attendance,

Standing meeting 4th Thursday 1-3. Starting September 22.

Motion to adjourn.
Pesticide and Fertilizer Task Force — Portland, ME
Date: 2016-09-06

City of Portland
 Pesticide and Fertilizer Task Force
 September 6, 2016
 7:15 PM
 Room 24
 AGENDA




 1. Review and approve minutes (5 minutes)

 2. Summary of Progress to Date (5 minutes)

 3. Update on South Portland’s Proposed Ordinance (10 Minutes)

 4. Discuss Use of Pesticides on Private Property (90 minutes)

 5. Discuss future meeting dates & times (10 minutes)

 6. Adjourn


Please refer to the committee web page for background documents:

http://www.portlandmaine.gov/1774/Pesticide-and-Fertilizer-Task-Force
Continuum of Care — Portland, ME
Date: 2016-09-09

Portland Continuum of Care
September 9, 9:00-12:00
Back Bay Room, 196 Lancaster Street


Agenda

 1) Introductions & Overview
 2) Accept Meeting Summary
 3) Review of Work Plan, Scott
 4) Remaining NOFA sections.
 5) Governance revisions for NOFA Submission
 a. CoC BoD By-laws?
 6) Other?

Portland Continuum of Care
September 9, 9:00-12:00
Back Bay Room, 196 Lancaster Street

Attendance: Jon Bradley, Adam Harr, Vickey Rand, Ginny Dill, Veronica Ross, Rob Parritt,
Norman Maze, Scott Tibbitts, Amy Grommes Pulaski

 1) Introductions & Overview
Everyone introduces themselves.

 2) Accept Meeting Summary
There is a motion to accept the meeting summary from Sept 2. This is Seconded and approved
unanimously.

 3) Remaining NOFA sections.
The group reviewed the remaining sections of the application, the attachments, the priority
listing, and other questions that were not answered. They answered any remaining questions
posed by Scott. Scott will proofread the application and check the math. He will post the final
on Monday and upload it on Tuesday.

There is a motion to approve the NOFA application as submitted. Seconded. No discussion.
All in favor, unanimous.

 4) Governance revisions for NOFA Submission
Vickey and Jon review the changes they made to the Governance. There are several sections
that have been edited and are highlighted. They have created a steering committee. They have
added language regarding the CoC Board of Directors, mission & purpose, meeting time,
operation of the PCOC, posting locations, voting rights, committees and working Groups,
appeals, reallocation procedure, and adding a mailing address.

The group discusses how to expand membership and attendance to the CoC meetings. They
discuss how at the MCOC they have Big Thinking Topics. They also discuss adding language
around having a quorum, but decide to add that at a later date.
They also discuss the chair composition (of two chairs) and whether to require that the City of
Portland continue to chair the PCOC.

There is a motion to accept the Governance as edited today. Seconded. All in favor. It is
approved Unanimously.

 5) CoC Formula Comments
Jon introduces the topic. At a previous meeting Cindy and Clyde came to present the affects of
the proposed HUD formula allocations. The comments presented at the meeting summarizes
the impact of the changes on the state of Maine’s MCOC and PCOC. The Joint Board reviewed
the comments yesterday and edited them. These are the updated comments for the PCOC to
review. The group reviews the comments, and agrees they are well written. They adopt the
comments and agree to have the chairs send the letter to HUD.

 6) Moving forward.
The group discusses some strategies for getting more folks involved. At the next meeting they
discuss putting on the agenda to family committee.

Next Meeting Thursday September 22 at 1:00.
 Agenda topics:
 • Governance
 • Nomination of chairs and their composition,
 • Subcommittee chairs
 • New committees: focus on youth & families
 • Notification information and posting.
Hall School Building Committee — Portland, ME
Date: 2016-09-15

HALL SCHOOL BUILDING COMMITTEE



Date: Thursday, September 15, 2016

Time: 6:00 p.m.

Location: Hall Elementary School Library


AGENDA
  1. Overview of the design schedule
  2. Discuss topics for subcommittee work
  3. Update on permitting
  4. Review progress floor plans
  5. Update from the playground subcommittee
  6. Questions and comments
 Fred P. Hall Elementary School
 New Construction Project

 Building Committee Meeting
 September 15, 2016




Fred P. Hall Elementary School
Current Timeline/Major Milestones
• Preliminary Site Plan Submission to the City: Submitted on 8/29
• Progress Meeting with the Department of Education: September 20, 2016
• Meet with abutters: Mid September
• Public meeting (city and DEP requirement): Last week of September
• 50% Design document submission to DOE: October 14, 2016
• Receive Comments from City: Early to Mid October
• DEP Submission: Mid to late October
• Final Site Plan Submission to the City: Late October/Early November
• 100% Submission to DOE: Late February/Early March
• Design and Funding: March, 2017
• Project out to Bid: March, 2017




 Project Timeline-Major Milestones
 Purchas Street




 Pinecrest Road




Current Site Rendered Site Plan
Current First Floor Plan-Option A
 Purchas Street




 Pinecrest Road




 Warwick Street




Current First Floor Plan-Option B
Current First Floor Plan-Option C
Current Second Floor Plan-All Options
Fred P. Hall Elementary School
Continuum of Care — Portland, ME
Date: 2016-09-22

Portland Continuum of Care
September 22, 1:00-3:00
Back Bay Room, 196 Lancaster Street


Agenda

 1) Introductions & Overview
 2) Accept Meeting Summary 9/9/16
 3) NOFA Overview, comments
 a. Scoring
 4) Formula comments update
 5) Governance
 6) Nomination of chairs (requirements)
 7) Subcommittees and chairs
 a. New committees: focus on youth & families
 b. Steering
 c. Others?
 8) Notification information and posting.
 9) Next Steps
Hall School Building Committee — Portland, ME
Date: 2017-01-11

Hall School Building Committee Meeting Notice

Date: Wednesday, January 11, 2017

Time: 6:00 P.M.

Location: Hall School Library



 Agenda

 1. DOE Review and Schedule Update
 a. Change in the anticipated bond date‐elimination of BAN Interest
 b. Review local funded enhancements
 i. Main Entrance/clerestory
 ii. Allocation for foundations due to unsuitable soils
 iii. Water infrastructure for drinking fountain grant
 iv. Cafeteria Structure

 2. Pre‐K/Kindergarden Relocation Expense

 3. Playground Committee Update

 4. Sub‐Committee Assignments
 a. Technology/Security (to begin meeting this month)
 b. Furnishings
 c. School Naming
 d. Ribbon Cutting Event
Council Appointee Sub-Committee — Portland, ME
Date: 2017-10-04

CITY OF PORTLAND, MAINE


 MEETING NOTICE


 COUNCIL APPOINTEE SUB-COMMITTEE


 DATE: October 4, 2017

 TIME: 1:00 P.M.

 PLACE: City Council Chambers


 AGENDA



 EXECUTIVE SESSION


Executive session to discuss and consider the evaluations of the
City Clerk, City Manager and Corporation Counsel pursuant to
1 M.R.S. section 405 (6)(A)
Blue Sky Commission — Portland, ME
Date: 2017-10-04

1. Blue Sky Commission Agenda

 Documents:

 10.4 AGENDA - PORTLAND PARKS BSC.PDF

 1.I. Blue Sky Commission Minutes

 Documents:

 MINUTES - 10.4 PORTLAND PARKS CONSERVANCY BSC.PDF

1. Blue Sky Commission Agenda

 Documents:

 10.4 AGENDA - PORTLAND PARKS BSC.PDF

 1.I. Blue Sky Commission Minutes

 Documents:

 MINUTES - 10.4 PORTLAND PARKS CONSERVANCY BSC.PDF
 AGENDA

 Portland​ ​Parks​ ​Conservancy​ ​-​ ​Blue​ ​Sky​ ​Commission

 October​ ​4,​ ​2017
 5:30​ ​-​ ​7:00​ ​PM
 Riverton​ ​Community​ ​Center



 I. Introductions​ ​(5​ ​mins)

 II. City​ ​staff​ ​guest​ ​speaker​ ​-​ ​TBD​ ​(20​ ​minutes)

 III. Discussion​ ​of​ ​bylaws​ ​and​ ​MOU​ ​(1​ ​hour)

 IV. Priorities​ ​at​ ​next​ ​meeting​ ​(5​ ​mins)

 V. Next​ ​Meetings​ ​&​ ​Adjourn



Blue​ ​Sky​ ​Commission​ ​Members:​ ​ ​Jessica​ ​Burton,​ ​Diane​ ​Davison,​ ​Sally​ ​Deluca,
Casey​ ​Prentice,​ ​Kate​ ​Snyder,​ ​Kate​ ​Swan​ ​Malin
 MINUTES

 Portland​ ​Parks​ ​Conservancy​ ​-​ ​Blue​ ​Sky​ ​Commission

 October​ ​4,​ ​2017
 5:30​ ​-​ ​7:00​ ​PM
 Riverton​ ​Community​ ​Center



  I. Introductions​ ​(5​ ​mins)

 ● All​ ​members​ ​of​ ​the​ ​Blue​ ​Sky​ ​Commission​ ​present.​ ​Also​ ​in​ ​attendance:​ ​Andy
 Downs​ ​(from​ ​the​ ​City),​ ​and​ ​five​ ​members​ ​of​ ​the​ ​public.

 II. City​ ​staff​ ​guest​ ​speaker​ ​-​ ​Andy​ ​Downs,​ ​Director​ ​of​ ​Public​ ​Assembly​ ​(20
 minutes)

 ● Andy​ ​Downs​ ​presented​ ​about​ ​his​ ​work​ ​in​ ​the​ ​Public​ ​Assembly​ ​division
 ● Spoke​ ​extensively​ ​about​ ​permitting​ ​process​ ​and​ ​shared​ ​usage​ ​figures​ ​with​ ​the
 Commission
 ● Discussed​ ​professional​ ​events​ ​managers​ ​being​ ​used​ ​for​ ​events
 ● Commission​ ​members​ ​asked​ ​questions

III. Discussion​ ​of​ ​bylaws​ ​and​ ​MOU​ ​(1​ ​hour)

 ● Commission​ ​discussed​ ​various​ ​aspects​ ​of​ ​the​ ​Conservancy’s​ ​bylaws​ ​and​ ​MOU
 ● Simon​ ​will​ ​be​ ​taking​ ​these​ ​recommendations​ ​and​ ​drafting​ ​up​ ​first​ ​iterations​ ​of​ ​the
 bylaws​ ​and​ ​MOU​ ​prior​ ​to​ ​the​ ​next​ ​BSC​ ​meeting

IV. Priorities​ ​at​ ​next​ ​meeting​ ​(5​ ​mins)

 ● Agreed​ ​that​ ​we​ ​will​ ​review​ ​first​ ​drafts​ ​of​ ​the​ ​bylaws​ ​and​ ​the​ ​MOU​ ​at​ ​the​ ​next
 meeting
 ● We​ ​will​ ​also​ ​discuss​ ​year​ ​one​ ​implementation​ ​plan,​ ​staffing​ ​recommendations,
 and​ ​statement​ ​of​ ​commitment​ ​for​ ​Board​ ​members

 V. Next​ ​Meetings​ ​&​ ​Adjourn

 ● Next​ ​meeting​ ​is​ ​on​ ​October​ ​20​ ​at​ ​5:30​ ​PM​ ​at​ ​Portland​ ​Public​ ​Library
Blue​ ​Sky​ ​Commission​ ​Members:​ ​ ​Jessica​ ​Burton,​ ​Diane​ ​Davison,​ ​Sally​ ​Deluca,
Casey​ ​Prentice,​ ​Kate​ ​Snyder,​ ​Kate​ ​Swan​ ​Malin
Council Appointee Sub-Committee — Portland, ME
Date: 2017-10-10

1. 12:15 P.M. Council Appointee Sub-Committee

 Documents:

 COUNCIL APPOINTEE SUBCOMMITTEE EXECUTIVE SESSION - 10-10-17
 (5).PDF

1. 12:15 P.M. Council Appointee Sub-Committee

 Documents:

 COUNCIL APPOINTEE SUBCOMMITTEE EXECUTIVE SESSION - 10-10-17
 (5).PDF
 CITY OF PORTLAND, MAINE



 MEETING NOTICE


 COUNCIL APPOINTEE SUB-COMMITTEE


 DATE: October 10, 2017

 TIME: 12:15 P.M.

 PLACE: Room 209


 AGENDA



 EXECUTIVE SESSION


Executive session to discuss and consider the evaluations of the
City Clerk, City Manager and Corporation Counsel pursuant to
1 M.R.S. section 405 (6)(A)
Blue Sky Commission — Portland, ME
Date: 2017-10-18

1. Blue Sky Commission Agenda

 Documents:

 10.18 AGENDA - PORTLAND PARKS BSC.PDF

 1.I. Blue Sky Commission Minutes

 Documents:

 MINUTES - 10.18 PORTLAND PARKS CONSERVANCY BSC.PDF

1. Blue Sky Commission Agenda

 Documents:

 10.18 AGENDA - PORTLAND PARKS BSC.PDF

 1.I. Blue Sky Commission Minutes

 Documents:

 MINUTES - 10.18 PORTLAND PARKS CONSERVANCY BSC.PDF
 AGENDA

 Portland Parks Conservancy - Blue Sky Commission

 October 18, 2017
 5:30 - 7:00 PM
 Portland Public Library - Meeting Room 4


 I. Introductions (5 mins)

 II. City staff guest speaker - Tuck O’Brien, City Planning Director (15
 minutes)

 III. Workshop on Bylaws and MOU (1 hour)

 IV. Discussion of Board Member Statement of Commitment and Staffing
 Recommendations (10 minutes)

 V. Next Meetings & Adjourn


Blue Sky Commission Members: Jessica Burton, Diane Davison, Sally Deluca,
Casey Prentice, Kate Snyder, Kate Swan Malin
 MINUTES

 Portland​ ​Parks​ ​Conservancy​ ​-​ ​Blue​ ​Sky​ ​Commission

 October​ ​18,​ ​2017
 5:30​ ​-​ ​7:00​ ​PM
 Portland​ ​Public​ ​Library​ ​-​ ​Meeting​ ​Room​ ​4



  I. Introductions​ ​(5​ ​mins)

 ● Casey​ ​Prentice​ ​is​ ​the​ ​only​ ​member​ ​absent.​ ​Also​ ​in​ ​attendance:​ ​Tuck​ ​O’Brien
 (from​ ​City​ ​staff),​ ​three​ ​members​ ​of​ ​the​ ​public.

 II. City​ ​staff​ ​guest​ ​speaker​ ​-​ ​Tuck​ ​O’Brien,​ ​Planning​ ​Director​ ​(15​ ​minutes)

 ● Tuck​ ​O’Brien​ ​presented​ ​about​ ​his​ ​work​ ​in​ ​the​ ​City’s​ ​Planning​ ​Department
 ● Tuck​ ​discussed​ ​the​ ​Comp​ ​Plan​ ​and​ ​efforts​ ​to​ ​make​ ​the​ ​City​ ​more​ ​connected​ ​and
 to​ ​lift​ ​up​ ​voices​ ​of​ ​community​ ​members​ ​in​ ​the​ ​process
 ● Challenge:​ ​how​ ​do​ ​we​ ​keep​ ​continued​ ​engagement​ ​with​ ​the​ ​public?
 ● Recommended​ ​that​ ​we​ ​don’t​ ​duplicate​ ​efforts,​ ​and​ ​instead​ ​work​ ​collaboratively
 ● Commission​ ​members​ ​asked​ ​questions

III. Discussion​ ​of​ ​bylaws​ ​and​ ​MOU​ ​(1​ ​hour)

 ● Commission​ ​discussed​ ​various​ ​aspects​ ​of​ ​the​ ​Conservancy’s​ ​bylaws​ ​and​ ​MOU
 ● Blue​ ​Sky​ ​Commission​ ​will​ ​consider​ ​final​ ​drafts​ ​of​ ​these​ ​two​ ​documents​ ​at​ ​our
 next​ ​meeting​ ​for​ ​recommendation

IV. Discussion​ ​of​ ​Board​ ​Member​ ​Statement​ ​of​ ​Commitment​ ​and​ ​Staffing
 Recommendations​ ​(10​ ​minutes)

 ● Agreement​ ​that​ ​the​ ​Board​ ​Member​ ​Statement​ ​of​ ​Commitment​ ​looks​ ​good
 ● Discussion​ ​about​ ​ensuring​ ​Board​ ​diversity​ ​and​ ​representation
 ● Simon​ ​will​ ​present​ ​staffing​ ​recommendation​ ​at​ ​the​ ​next​ ​BSC​ ​meeting

 V. Next​ ​Meetings​ ​&​ ​Adjourn

 ● Next​ ​meeting​ ​is​ ​on​ ​November​ ​2​ ​at​ ​5:30pm​ ​at​ ​City​ ​Hall
Blue​ ​Sky​ ​Commission​ ​Members:​ ​ ​Jessica​ ​Burton,​ ​Diane​ ​Davison,​ ​Sally​ ​Deluca,
Casey​ ​Prentice,​ ​Kate​ ​Snyder,​ ​Kate​ ​Swan​ ​Malin
Martin Luther King Recognition Task Force — Portland, ME
Date: 2017-10-24

1. Agenda 10/24/2017

 Documents:

 AGENDA OCTOBER 24 2017.PDF

2. Minutes 9/12/2017

 Documents:

 MLK TF MINUTES 9 12 2017.PDF

1. Agenda 10/24/2017

 Documents:

 AGENDA OCTOBER 24 2017.PDF

2. Minutes 9/12/2017

 Documents:

 MLK TF MINUTES 9 12 2017.PDF
 City of Portland
 Martin Luther King Recognition Task Force
 October 24, 2017
 4:00 PM
 Room 209

 AGENDA

1. Welcome and introductions
2. Review locations for recognition discussed to date and discuss pros and cons of each
 a. Make a recommendation to the Sustainability and Transportation Committee if
 members reach consensus on a location
3. Adjourn
 Martin Luther King Recognition Task Force

 9/12/2017

 Minutes



Members present: Councilor Ali, Regina Phillips, Merita McKenzie

Staff present: Troy Moon

There was not a quorum present. The members present informally discussed the Task Force’s
progress to this point. Councilor Ali asked Troy to do a Doodle poll to find a new date and
indicated he hoped to have a vote with Task Force recommendations at the next meeting.

Martin Luther King Recognition Task Force

 10/24/2017

 Minutes



The Task Force lacked a quorum and adjourned.
Blue Sky Commission — Portland, ME
Date: 2017-11-02

1. Blue Sky Commission

 Documents:

 11.2 AGENDA - PORTLAND PARKS BSC.PDF

 1.I. Blue Sky Commission Minutes

 Documents:

 MINUTES - 11.2 PORTLAND PARKS CONSERVANCY BSC.PDF

1. Blue Sky Commission

 Documents:

 11.2 AGENDA - PORTLAND PARKS BSC.PDF

 1.I. Blue Sky Commission Minutes

 Documents:

 MINUTES - 11.2 PORTLAND PARKS CONSERVANCY BSC.PDF
 AGENDA

 Portland​ ​Parks​ ​Conservancy​ ​-​ ​Blue​ ​Sky​ ​Commission

 November​ ​2,​ ​2017
 5:30​ ​-​ ​7:00​ ​PM
 Portland​ ​City​ ​Hall​ ​-​ ​City​ ​Manager’s​ ​Conference​ ​Room



 I. Introductions​ ​(5​ ​mins)

 II. City​ ​staff​ ​guest​ ​speaker​ ​-​ ​Jon​ ​Jennings,​ ​City​ ​Manager​ ​(20​ ​minutes)

 III. Final​ ​Review:​ ​Bylaws,​ ​MOU,​ ​Statement​ ​of​ ​Commitment​ ​(25​ ​minutes)

 IV. Review:​ ​Staffing​ ​recommendation​ ​and​ ​Implementation​ ​Plan​ ​outline​ ​(20
 minutes)

 V. Discussion​ ​of​ ​Board​ ​structure​ ​and​ ​process​ ​(20​ ​minutes)

 VI. Any​ ​additional​ ​meetings​ ​&​ ​adjourn



Blue​ ​Sky​ ​Commission​ ​Members:​ ​ ​Jessica​ ​Burton,​ ​Diane​ ​Davison,​ ​Sally​ ​Deluca,
Casey​ ​Prentice,​ ​Kate​ ​Snyder,​ ​Kate​ ​Swan​ ​Malin
 MINUTES

 Portland​ ​Parks​ ​Conservancy​ ​-​ ​Blue​ ​Sky​ ​Commission

 November​ ​2,​ ​2017
 5:30​ ​-​ ​7:00​ ​PM
 Portland​ ​City​ ​Hall​ ​-​ ​City​ ​Manager’s​ ​Conference​ ​Room



 I. Introductions​ ​(5​ ​mins)
 ● All​ ​members​ ​present​ ​except​ ​for​ ​Kate​ ​Swan​ ​Malin​ ​(traveling).​ ​One​ ​member
 of​ ​the​ ​public​ ​in​ ​attendance.

 II. City​ ​staff​ ​guest​ ​speaker​ ​-​ ​Jon​ ​Jennings,​ ​City​ ​Manager​ ​(20
 minutes)
 ● Jon​ ​gave​ ​an​ ​overview​ ​of​ ​various​ ​projects​ ​in​ ​which​ ​the​ ​City​ ​is​ ​currently
 involved​ ​that​ ​could​ ​interface​ ​with​ ​the​ ​work​ ​of​ ​the​ ​Conservancy.
 ● His​ ​ideal​ ​vision​ ​of​ ​the​ ​Conservancy​ ​is​ ​an​ ​organization​ ​that​ ​takes​ ​a
 “comprehensive​ ​approach​ ​to​ ​all​ ​needs​ ​in​ ​all​ ​parks​ ​in​ ​the​ ​City.”

 III. Final​ ​Review:​ ​Bylaws,​ ​MOU,​ ​Statement​ ​of​ ​Commitment​ ​(25
 minutes)
 ● Final​ ​round​ ​of​ ​edits​ ​made​ ​to​ ​Bylaws,​ ​MOU,​ ​Statement​ ​of​ ​Commitment,
 and​ ​these​ ​are​ ​visible​ ​on​ ​the​ ​BSC​ ​webpage.

 IV. Review:​ ​Staffing​ ​recommendation​ ​and​ ​Implementation​ ​Plan
 outline​ ​(20​ ​minutes)
 ● Began​ ​reviewing​ ​Staffing​ ​Recommendation​ ​document,​ ​will​ ​finalize​ ​at​ ​next
 meeting.

 V. Discussion​ ​of​ ​Board​ ​structure​ ​and​ ​process​ ​(20​ ​minutes)

 VI. Any​ ​additional​ ​meetings​ ​&​ ​adjourn
 ● Final​ ​meeting​ ​on​ ​November​ ​15,​ ​5:30pm,​ ​Portland​ ​Public​ ​Library.



Blue​ ​Sky​ ​Commission​ ​Members:​ ​ ​Jessica​ ​Burton,​ ​Diane​ ​Davison,​ ​Sally​ ​Deluca,
Casey​ ​Prentice,​ ​Kate​ ​Snyder,​ ​Kate​ ​Swan​ ​Malin
Blue Sky Commission — Portland, ME
Date: 2017-11-15

1. Blue Sky Commission Meeting

 Documents:

 11.15 AGENDA - PORTLAND PARKS BSC.PDF

2. Blue Sky Commission

 Documents:

 11.15 MINUTES - PORTLAND PARKS BSC.PDF

1. Blue Sky Commission Meeting

 Documents:

 11.15 AGENDA - PORTLAND PARKS BSC.PDF

2. Blue Sky Commission

 Documents:

 11.15 MINUTES - PORTLAND PARKS BSC.PDF
 AGENDA

 Portland​ ​Parks​ ​Conservancy​ ​-​ ​Blue​ ​Sky​ ​Commission

 November​ ​15,​ ​2017
 5:30​ ​-​ ​7:00​ ​PM
 Portland​ ​Public​ ​Library​ ​-​ ​Meeting​ ​Room​ ​4



 I. Introductions​ ​(5​ ​mins)

 II. Final​ ​Review:​ ​Staffing​ ​recommendation​ ​(45​ ​mins)

 III. Discussion:​ ​Board​ ​structure,​ ​Year​ ​One​ ​plan​ ​(40​ ​mins)

 IV. Adjourn



Blue​ ​Sky​ ​Commission​ ​Members:​ ​ ​Jessica​ ​Burton,​ ​Diane​ ​Davison,​ ​Sally​ ​Deluca,
Casey​ ​Prentice,​ ​Kate​ ​Snyder,​ ​Kate​ ​Swan​ ​Malin
 MINUTES

 Portland​ ​Parks​ ​Conservancy​ ​-​ ​Blue​ ​Sky​ ​Commission

 November​ ​15,​ ​2017
 5:30​ ​-​ ​7:00​ ​PM
 Portland​ ​Public​ ​Library​ ​-​ ​Meeting​ ​Room​ ​4



 I. Introductions​ ​(5​ ​mins)
 ● All​ ​members​ ​of​ ​the​ ​BSC​ ​present,​ ​as​ ​well​ ​as​ ​four​ ​members​ ​of​ ​the​ ​public.

 II. Final​ ​Review:​ ​Staffing​ ​recommendation​ ​(45​ ​mins)
 ● General​ ​discussion​ ​about​ ​payroll​ ​and​ ​benefits​ ​for​ ​the​ ​first​ ​hire​ ​of​ ​the
 Conservancy,​ ​as​ ​well​ ​as​ ​any​ ​possible​ ​support​ ​from​ ​the​ ​City​ ​in​ ​the​ ​form​ ​of​ ​office
 space
 ● Discussion​ ​about​ ​possible​ ​fiscal​ ​sponsorship​ ​from​ ​another​ ​organization
 ● What​ ​will​ ​success​ ​look​ ​like​ ​in​ ​Year​ ​One?​ ​Structure​ ​staffing​ ​recommendation
 around​ ​this
 ● Specific​ ​edits​ ​to​ ​staffing​ ​recommendation​ ​document,​ ​which​ ​will​ ​be​ ​passed​ ​along
 to​ ​Board

 III. Discussion:​ ​Board​ ​structure,​ ​Year​ ​One​ ​plan​ ​(40​ ​mins)
 ● Recommendation​ ​of​ ​a​ ​public​ ​launch​ ​event​ ​in​ ​January​ ​to​ ​share​ ​information​ ​about
 the​ ​Conservancy
 ● Discussion​ ​about​ ​members​ ​of​ ​the​ ​Board​ ​who​ ​represent​ ​conservation,
 environmental​ ​education,​ ​people​ ​with​ ​disabilities
 ● Consensus​ ​that​ ​it​ ​will​ ​be​ ​the​ ​responsibility​ ​of​ ​the​ ​Board,​ ​not​ ​the​ ​E.D.,​ ​to​ ​identify
 the​ ​first​ ​successful​ ​project​ ​of​ ​the​ ​Conservancy

 IV. Adjourn



Blue​ ​Sky​ ​Commission​ ​Members:​ ​ ​Jessica​ ​Burton,​ ​Diane​ ​Davison,​ ​Sally​ ​Deluca,
Casey​ ​Prentice,​ ​Kate​ ​Snyder,​ ​Kate​ ​Swan​ ​Malin
Rules and Reports Committee — Portland, ME
Date: 2017-11-16

1. 2:30 P.M. Rules Committee Agenda

 Documents:

 11-16-17 COUNCIL RULES AD HOC COMMITTEE AGENDA.PDF

1. 2:30 P.M. Rules Committee Agenda

 Documents:

 11-16-17 COUNCIL RULES AD HOC COMMITTEE AGENDA.PDF
Ethan K. Strimling, Mayor (Chair)
Nicholas M. Mavodones, At-Large City Councilor
Belinda Ray, District 1 City Councilor




 Council Rules Ad Hoc Committee
 Thursday, November 16, 2017
 2:30 pm - 4:00 pm
 Room 209 – City Hall


 AGENDA


 1. Call to Order

 2. Public Comment on Council Rules

 3. Review Council Rules and Discuss Possible Changes
Rules and Reports Committee — Portland, ME
Date: 2017-11-27

1. Council Rules Ad Hoc Committee Agenda

 Documents:

 AGENDA 11-27-2017.PDF

1. Council Rules Ad Hoc Committee Agenda

 Documents:

 AGENDA 11-27-2017.PDF
Ethan K. Strimling, Mayor (Chair)
Nicholas M. Mavodones, At-Large City Councilor
Belinda Ray, District 1 City Councilor




 Council Rules Ad Hoc Committee
 Monday, November 27, 2017
 4:00 pm – 6:00 pm
 Deering High School Conference Room


 AGENDA


 1. Call to Order

 2. Approval of Minutes

 3. Public Comment on Council Rules

 4. Review Council Rules and Discuss Possible Changes

 5. Final Vote on Rules Changes
Sound Oversight Committee — Portland, ME
Date: 2018-01-16

1. Sound Oversight Committee Meeting January Agenda

 Documents:

 SOC_JANUARYAGENDA_2018.PDF

2. Business Sound Complaints December 2017

 Documents:

 BUSINESS_NOISE_COMPLAINTS_DEC17.PDF

1. Sound Oversight Committee Meeting January Agenda

 Documents:

 SOC_JANUARYAGENDA_2018.PDF

2. Business Sound Complaints December 2017

 Documents:

 BUSINESS_NOISE_COMPLAINTS_DEC17.PDF
 Sound Oversight Committee Meeting Agenda

 January 16th, 2018



1. Review and accept minutes from December 19th, 2017
2. New business
3. Review and discussion of December noise complaints from police logs
4. Public comment
5. Adjourn
 Date: 1/2/2018

 Noise Complaints

 Call_Nbr DateTime Address Name Type of Call
173420021 12/8/2017 02:19AM 111 STATE ST LOUD MUSIC

 Total Calls 1
173370077 12/3/2017 04:27AM 132 MARGINAL WY BAYSIDE VILLAGE STUDENT
 LOUD
 HOUSNG
 MUSIC

 Total Calls 1
173560544 12/22/2017 10:57PM 206 STATE ST LONGFELLOW COMMONS LOUD MUSIC

 Total Calls 1
173410058 12/7/2017 03:42AM 232 YORK ST HARBOR VIEW PARK LOUD MUSIC

 Total Calls 1
173430019 12/9/2017 12:56AM 27 PINE ST LOUD MUSIC

 Total Calls 1
173570526 12/23/2017 10:21PM 35 MAYO ST LOUD MUSIC

 Total Calls 1
173360426 12/2/2017 09:41PM 432 FORE ST LOUD MUSIC

 Total Calls 1
173570529 12/23/2017 10:34PM 644 CONGRESS ST THE BEARDED LADY'S JEWEL
 LOUD
 BOX
 MUSIC

 Total Calls 1
173510053 12/17/2017 03:08AM 8 PLEASANT AV LOUD MUSIC




 Page 1
 Date: 1/2/2018

 Noise Complaints

 Call_Nbr DateTime Address Name Type of Call

 Total Calls 1
173480511 12/14/2017 10:13PM 88 MELLEN ST GRANT ST LOUD MUSIC

 Total Calls 1

 Total Amount of Noise Related Calls 10




 Page 2

Sound Oversight Committee Meeting Minutes
 January 16th, 2018


Members Present: Lt. Kevin Cashman; Paul Fagone; Robert Waitkevitch;
City Staff present: Jessica Hanscombe, Inspections Dept.
Minutes Recorded by Catherine Hooper, Executive Assistant to the Chief of Police. The meeting
began at 5:00 pm.
 1. Minutes from 12/19/17 meeting were reviewed and accepted.

 2. Lt. Cashman provided an overview of calls for service in the months of December.
 Only one complaint was associated with a business.

 3. Public Comment:
 No public comment.

 4. New business
 No new business.

With no further business to discuss, the meeting adjourned at 5:07 pm.
Sound Oversight Committee — Portland, ME
Date: 2018-02-20

1. Sound Oversight Committee Meeting February Agenda

 Documents:

 SOC_FEBRUARYAGENDA_2018.PDF

  1.I. Business Noise Complaints-January 2018

 Documents:

 BUSINESS_NOISE_COMPLAINTS_JAN18.PDF

1. Sound Oversight Committee Meeting February Agenda

 Documents:

 SOC_FEBRUARYAGENDA_2018.PDF

  1.I. Business Noise Complaints-January 2018

 Documents:

 BUSINESS_NOISE_COMPLAINTS_JAN18.PDF
 Sound Oversight Committee Meeting Agenda

 February 20​th​, 2018




1. Review and accept minutes from January 16​th​, 2018
2. New business
3. Review and discussion of January noise complaints from police logs
4. Public comment
5. Adjourn
 Date: 2/1/2018

 Noise Complaints

 Call_Nbr DateTime Address Name Type of Call
180270477 1/27/2018 11:31PM 1 PORTLAND PIER COMMERCIAL ST LOUD MUSIC

 Total Calls 1
180010156 1/1/2018 04:53AM 11 SCHOONER LN LOUD MUSIC
180010160 1/1/2018 05:41AM LOUD MUSIC
180100487 1/10/2018 10:59PM LOUD MUSIC

 Total Calls 3
180200056 1/20/2018 03:01AM 145 SPRING ST CARLETON COURTS LOUD MUSIC

 Total Calls 1
180080004 1/8/2018 12:21AM 1500 FOREST AV FOREST GLEN APARTMENTS
 LOUD MUSIC

 Total Calls 1
180040040 1/4/2018 01:38AM 211 CUMBERLAND AV FRANKLIN TOWERS LOUD MUSIC
180280395 1/28/2018 07:06PM LOUD MUSIC

 Total Calls 2
180010143 1/1/2018 03:57AM 25 FOREST PK LOUD MUSIC
180130019 1/13/2018 01:04AM LOUD MUSIC

 Total Calls 2
180140473 1/14/2018 10:37PM 35 MAYO ST LOUD MUSIC

 Total Calls 1
180270024 1/27/2018 01:19AM 39 EXCHANGE ST LOUD MUSIC



 Page 1
 Date: 2/1/2018

 Noise Complaints

Call_Nbr DateTime Address Name Type of Call

Total Calls 1

 Total Amount of Noise Related Calls 12




 Page 2

Sound Oversight Committee Meeting Minutes
 February 20th, 2018


Members Present: Lt. Kevin Cashman; Paul Fagone; Robert Waitkevitch; Jack Murray.
City Staff present: Jessica Hanscombe, Inspections Dept.
Minutes Recorded by Catherine Hooper, Executive Assistant to the Chief of Police. The meeting
began at 5:05 pm.
 1. Minutes from 1/16/18 meeting were reviewed, accepted and seconded.

 2. Lt. Cashman provided an overview of calls for service for the month of January.
 Only one complaint was associated with a business.

 3. Public Comment:
 No public comment.

 4. New business
 No new business.

With no further business to discuss, the meeting adjourned at 5:17 pm.