Committee of the Whole — Aurora, IL
Date: 2023-03-21

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 March 21, 2023
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, MARCH 7, 2023 COMMITTEE OF THE WHOLE MEETING

 23-0219 Approval of the Minutes of the Tuesday, March 7, 2023 Committee of the Whole
 Meeting.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On March 15, 2023
 and Reviewed the Following Items:
 23-0138 An Ordinance Granting a Conditional Use Permit for a Cannabis Dispensing
 Facility (2115) Use on the Property located at 1350 N. Orchard Road
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 23-0218 A Resolution Authorizing Approval of the 2023 Historic Preservation Grants and
 Allowing the Mayor to enter into Historic Preservation Grant Agreements and
 Addendums
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 Building, Zoning and Economic Development Committee Planning & Development
 Resolution
 22-0639 A Resolution Approving a Revision to the Final Plat for PAS Plaza Resubdivision,
 located at the Southwest Corner of Butterfield Road and North Farnsworth Avenue,
 and Establishing PAS Plaza Subdivision
 (FINAL/APPEALABLE) - COMMITTEE RECOMMENDED: APPROVAL 3-0

 22-0640 A Resolution Approving a Revision to the Final Plan on PAS Plaza Subdivision,
 located at the Southwest Corner of Butterfield Road and North Farnsworth Avenue
 (FINAL/APPEALABLE) - COMMITTEE RECOMMENDED: APPROVAL 3-0

City of Aurora Page 1 Printed on 3/21/2023
Committee of the Whole Agenda - Final March 21, 2023


 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On March 16, 2023 and Reviewed the Following Items:

 23-0130 A Resolution authorizing ratification of the purchase of eight (8) SCBA's (Self
 Contained Breathing Apparatus) and a TIC (Thermal Imaging Camera) for
 $75,069 from Municipal Emergency Services.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0202 A Resolution Authorizing the Mayor and City Clerk to Execute a Retainer
 Engineering Services Agreement between Crawford, Murphy and Tilly, Inc. and the
 City of Aurora for Services at the Aurora Municipal Airport.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0218 A Resolution Authorizing Approval of the 2023 Historic Preservation Grants and
 Allowing the Mayor to enter into Historic Preservation Grant Agreements and
 Addendums
 (FORWARDED WITH NO RECOMMENDATION)

 23-0222 A Resolution authorizing approval of a 3-year renewal of software licenses for
 Computer Aided Dispatch (CAD), Records Management System (RMS) at a total
 cost of $1,023,986.27 from Intergraph Corporation, 305 Telegraph Way, Madison,
 AL.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On March 14, 2023 and
 Reviewed the Following Items:
 23-0204 A Resolution establishing the maximum number of Class A: Packaged Sales
 (Beer and Wine Only) liquor licenses (unofficially related to the application from
 Payal and Jashoda, Inc., d/b/a 7-Eleven #33814B at 1790 N Farnsworth Ave.).
 [Ward 1]
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0212 A Resolution Authorizing Approval Annual Action Plan Substantial Amendment
 2023-#2 - HOME-ARP Needs Assessment Findings and Recommendations
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 2 Printed on 3/21/2023
Committee of the Whole Agenda - Final March 21, 2023


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On March 13, 2023 and Reviewed
 the Following Items:
 23-0152 A Resolution authorizing the acceptance of bid pricing for the purchase of
 radiograph equipment for the Phillips Park Zoo, from MinXray Inc., in the amount of
 $50,408.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0199 A Resolution Authorizing a Contract with Performance Construction &
 Engineering, LLC in the amount of one million, thirty-eight thousand, seven
 hundred eighty dollars and zero cents ($1,038,780.00) for the Hinman Ave & 2nd
 Ave Sewer Separation & Water Main Replacement project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0203 A Resolution awarding Cox Landscaping LLC, Yorkville, IL as the 2023 contractor
 for Downtown mowing and landscape maintenance with the option for two (2) one
 year extensions.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0206 A Resolution requesting the designation of Bilter Road from Farnsworth Avenue to
 Eola Road as a Federal Aid Urban Route.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0208 A Resolution requesting the designation of Eola Road from US 30 to Keating
 Drive as a Federal Aid Urban Route.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On March 7, 2023 and
 Reviewed the Following Items:
 23-0186 A Resolution approving the appointment of Curtis Wilson to the African American
 Heritage Advisory Board.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0194 A Resolution approving the appointment of Judy Durham to the Civilian Review
 Board.
 DISCUSSED AT COMMITTEE ON MARCH 7, 2023 AND MARCH 21, 2023

 23-0198 An Ordinance amending Chapter 25, Article XII entitled "Mobile Food Unit
 Vendors" of the Code of Ordinances.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 3 Printed on 3/21/2023
Committee of the Whole Agenda - Final March 21, 2023


 NEW BUSINESS

 23-0217 A motion authorizing and directing the Chief Human Resources Officer to execute
 a settlement agreement on behalf of the City in Worker's Compensation Claim
 #189631894.
 MAYOR’S REPORT

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4 Printed on 3/21/2023

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 March 21, 2023
 5:00 PM




 Members of the public wishing to provide public comment for this meeting must
 be physically present at the meeting and registered to speak prior to the meeting
 being called to order. Please call the City Clerk's Office at (630) 256-3070 with
 questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called.

 A motion was made by Alderman Jenkins and seconded by Alderwoman Garza
 to allow Alderwoman Hart-Burns to participate in this meeting remotely per
 section 2-80 based on a reasonable anticipation of an extended illness. The
 motion carried by voice vote and Alderwoman Hart-Burns participated in this
 meeting via Zoom.
 Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith,
 Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron
 Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, MARCH 7, 2023 COMMITTEE OF THE WHOLE
 MEETING

 23-0219 Approval of the Minutes of the Tuesday, March 7, 2023 Committee of
 the Whole Meeting.
 A motion was made by Alderman Jenkins and seconded by Alderwoman Garza
 to approve and file the minutes as presented. The motion carried by voice
 vote.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final March 21, 2023



 PUBLIC COMMENT

 The City Clerk read the Rules of Public Comment and the following people
 presented comments to the Committee of the Whole:

 Fernando Martinez spoke regarding proposed changes to the mobile food unit
 ordinance.
 Raul Sanchez spoke regarding proposed changes to the mobile food unit
 ordinance.
 Edward Ash spoke regarding the Aurora Police Department.
 Carlos Martinez spoke regarding proposed changes to the mobile food unit
 ordinance.
 Leo Ortega spoke regarding proposed changes to the mobile food unit
 ordinance.


 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On March 15,
 2023 and Reviewed the Following Items:

 23-0138 An Ordinance Granting a Conditional Use Permit for a Cannabis
 Dispensing Facility (2115) Use on the Property located at 1350 N.
 Orchard Road
 Alderman Woerman recused himself from the discussion on this item and left City
 Council Chambers while this item was addressed.
 (PLACED ON UNFINISHED BUSINESS)


 23-0218 A Resolution Authorizing Approval of the 2023 Historic Preservation
 Grants and Allowing the Mayor to enter into Historic Preservation
 Grant Agreements and Addendums
 (PLACED ON UNFINISHED BUSINESS)


 Building, Zoning and Economic Development Committee Planning &
 Development Resolution

 22-0639 A Resolution Approving a Revision to the Final Plat for PAS Plaza
 Resubdivision, located at the Southwest Corner of Butterfield Road
 and North Farnsworth Avenue, and Establishing PAS Plaza
 Subdivision
 This P&D Resolution was finalized (appealable).
 PDFNL 23-007




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final March 21, 2023



 22-0640 A Resolution Approving a Revision to the Final Plan on PAS Plaza
 Subdivision, located at the Southwest Corner of Butterfield Road and
 North Farnsworth Avenue
 This P&D Resolution was finalized (appealable).
 PDFNL23-008


 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On March 16, 2023 and Reviewed the Following
 Items:

 23-0130 A Resolution authorizing ratification of the purchase of eight (8)
 SCBA's (Self Contained Breathing Apparatus) and a TIC (Thermal
 Imaging Camera) for $75,069 from Municipal Emergency Services.
 (PLACED ON CONSENT AGENDA)


 23-0202 A Resolution Authorizing the Mayor and City Clerk to Execute a
 Retainer Engineering Services Agreement between Crawford, Murphy
 and Tilly, Inc. and the City of Aurora for Services at the Aurora
 Municipal Airport.
 (PLACED ON CONSENT AGENDA)


 23-0218 A Resolution Authorizing Approval of the 2023 Historic Preservation
 Grants and Allowing the Mayor to enter into Historic Preservation
 Grant Agreements and Addendums
 (PLACED ON UNFINISHED BUSINESS)


 23-0222 A Resolution authorizing approval of a 3-year renewal of software
 licenses for Computer Aided Dispatch (CAD), Records Management
 System (RMS) at a total cost of $1,023,986.27 from Intergraph
 Corporation, 305 Telegraph Way, Madison, AL.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final March 21, 2023



 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On March 14, 2023
 and Reviewed the Following Items:

 23-0204 A Resolution establishing the maximum number of Class A:
 Packaged Sales (Beer and Wine Only) liquor licenses (unofficially
 related to the application from Payal and Jashoda, Inc., d/b/a 7-Eleven
 #33814B at 1790 N Farnsworth Ave.). [Ward 1]
 (PLACED ON CONSENT AGENDA)


 23-0212 A Resolution Authorizing Approval Annual Action Plan Substantial
 Amendment 2023-#2 - HOME-ARP Needs Assessment Findings and
 Recommendations
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On March 13, 2023 and
 Reviewed the Following Items:

 23-0152 A Resolution authorizing the acceptance of bid pricing for the
 purchase of radiograph equipment for the Phillips Park Zoo, from
 MinXray Inc., in the amount of $50,408.
 (PLACED ON CONSENT AGENDA)


 23-0199 A Resolution Authorizing a Contract with Performance Construction &
 Engineering, LLC in the amount of one million, thirty-eight thousand,
 seven hundred eighty dollars and zero cents ($1,038,780.00) for the
 Hinman Ave & 2nd Ave Sewer Separation & Water Main Replacement
 project.
 (PLACED ON CONSENT AGENDA)


 23-0203 A Resolution awarding Cox Landscaping LLC, Yorkville, IL as the
 2023 contractor for Downtown mowing and landscape maintenance
 with the option for two (2) one year extensions.
 (PLACED ON CONSENT AGENDA)


 23-0206 A Resolution requesting the designation of Bilter Road from
 Farnsworth Avenue to Eola Road as a Federal Aid Urban Route.
 (PLACED ON CONSENT AGENDA)



City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final March 21, 2023



 23-0208 A Resolution requesting the designation of Eola Road from US 30 to
 Keating Drive as a Federal Aid Urban Route.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE


 The Rules, Administration and Procedure Committee Met On March 7, 2023 and
 Reviewed the Following Items:

 23-0186 A Resolution approving the appointment of Curtis Wilson to the
 African American Heritage Advisory Board.
 (PLACED ON CONSENT AGENDA)


 23-0194 A Resolution approving the appointment of Judy Durham to the
 Civilian Review Board.
 (PLACED ON CONSENT AGENDA)


 23-0198 An Ordinance amending Chapter 25, Article XII entitled "Mobile Food
 Unit Vendors" of the Code of Ordinances.
 Alex Voigt, Deputy Chief of Staff- City of Aurora, presented regarding this item.

 (PLACED ON UNFINISHED BUSINESS)


 NEW BUSINESS

 23-0217 A motion authorizing and directing the Chief Human Resources Officer
 to execute a settlement agreement on behalf of the City in Worker's
 Compensation Claim #189631894.
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 There was no Mayor's Report at this meeting.


 ALDERMAN'S CORNER

 Alderwoman Garza presented an update on Ward 2.


 CLOSED SESSION

 There was no need for a Closed Session at this meeting.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final March 21, 2023



 ADJOURN

 A motion was made by Alderwoman Hart-Burns and seconded by Alderman
 Jenkins to adjourn the meeting. The motion carried by voice vote and the
 meeting adjourned at 6:22 p.m.



 Submitted by:

 _________________________________________
 Jennifer Stallings, City Clerk


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF
 A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY
 ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL
 ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING.
 MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL
 RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY
 OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND
 LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order
 to participate in a public meeting should contact the City Clerk’s Office at least
 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be
 reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at
 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to
 allow for meeting participation.




City of Aurora Page 6