Healthy Sustainable Food Systems Initiative — Portland, ME
Date: 2016-04-22

Agenda
 Shaping Portland’s Food System Meeting
 April 22, 2016 10:00 – 11:30
 City Hall, Room 209


PURPOSE:
To discuss with Shaping Portland’s Food System:
 1. Details of the community forum
 2. Review forum documents and online support form
 3. Review updated Resolution and Bylaws
 4. Needs for success


AGENDA:
I. Introduction
 a. Welcome! Review agenda and purpose of meeting.
 b. Introductions.

II. Community Forum Update
 a. Rines Auditorium, Portland Public Library Saturday May 21, 3-5pm
 b. Review forum agenda
 c. Enlist volunteers and assign roles

III. Supporting Documents
 a. Portland Food Council FAQ/Summary
 b. Food System Summary
 c. Achievements Document
 d. Online Support Form
 e. Updated Resolution and Bylaws

IV. Additional Meetings
 a. Neighborhood Meetings
 b. Community Groups
 c. City Officials
 d. Business Community

V. Needs
 a. Volunteers
 b. Media and communications
 i. Flyers
 ii. Facebook
 iii. Social Media
 iv. Newspaper
 v. TV
 c. Identifying leaders—founding Council Members

VI. Updates
 Susan Nelson – Beyond Pesticides Conference
 Mary Alice Scott – Portland Food Coop Annual Meeting
VII. Adjourn
 Next meeting May 27, 2016

Minutes
 Shaping Portland’s Food System Meeting
 April 22, 2016 10:00 – 11:30
 City Hall, Room 209


PURPOSE:
To discuss with Shaping Portland’s Food System:
 1. Details of the community forum
 2. Review forum documents and online support form
 3. Review updated Resolution and Bylaws
 4. Needs for success


AGENDA:
I. Introduction
 a. Welcome! Review agenda and purpose of meeting.
 b. Introductions. In attendance: Selby Beebe-Lawson, Jason Lilley, Deborah
 Van Hoewyk, Susan McCLoskey, Jennifer Rowland, Kate McCarty, Jeff
 Edelstein, Susan Nelson, Mary Alice Scott, Jim Hanna, John Naylor, Sandy
 Gilbreath, Ben Tettlebaum and Stephanie Gagne.

II. Community Forum Update
 a. Rines Auditorium, Portland Public Library Saturday May 21, 3-5pm
 The group reviewed the date, time and location of the upcoming Food Forum
 and reviewed the event flyer. The group recommended adding a QR code to the
 flyer, so that people could sign the support form directly through the QR
 application. Stephanie will add this to the flyer. It was also suggested that an
 Eventbrite Registration link should be created so that we can monitor the
 number of attendees. Stephanie will create this link and share with the listserv.

 b. Review forum agenda
 The group reviewed the forum agenda; registration will begin at 2:45 and
 Rosemont Market and the Portland Co-op will provide refreshments. The group
 discussed their opinions on the break-out sessions, with some variance in
 opinion as to whether the break-out sessions should be directed by specific
 questions, or whether the break-out sessions should be organic with attendees
 able to discuss the issues that are most relevant to them. A follow-up meeting to
 discuss this issue in more detail has been scheduled for May 11, from 4pm-5pm,
 in room 209.

 c. Enlist volunteers and assign roles
 Stephanie, Sandy, Susan Nelson, Susan McCloskey, Mary Alice, Kate, John, Jen,
 Jason, Selby, Deborah, Olivia, Chrystina, and Ben have volunteered for the forum
 and will plan to meet on May 11 to discuss roles and responsibilities.

III. Supporting Documents
 a. Portland Food Council FAQ/Summary
 b. Food System Summary
 c. Achievements Document
 d. Online Support Form
 e. Updated Resolution and Bylaws

IV. Additional Meetings
 a. Neighborhood Meetings
 b. Community Groups
 c. City Officials
 d. Business Community

V. Needs
 a. Volunteers – see above
 b. Media and communications
 i. Flyers
 ii. Facebook
 iii. Social Media
 iv. Newspaper
 v. TV
 c. Identifying leaders—founding Council Members

VI. Updates
 Susan Nelson – Beyond Pesticides Conference
 Mary Alice Scott – Portland Food Coop Annual Meeting
VII. Adjourn
 Next meeting May 27, 2016