Committee of the Whole — Aurora, IL
Date: 2016-06-07

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 June 07, 2016
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, MAY 17, 2016

 16-00494 Approval of the Tuesday, May 17, 2016 Committee of the Whole Meeting
 Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, May 26, 2016 and
 Reviewed the Following Items:
 16-00480 An Ordinance Authorizing an Intergovernmental Agreement between the City
 Of Aurora and the Fox Valley Park District Regarding Land Conveyance and
 Contribution for Blues Island
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00481 A Resolution Accepting the Dedication of Right of Way for Diehl Road located
 along the property at the northwest corner of Diehl Road and Eola Road
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, May 24, 2016 and Reviewed the
 Following Items:
 16-00152 A Resolution authorizing an Intergovernmental Agreement between the Illinois
 State Toll Highway Authority, the City of Aurora, and the Aurora Township
 Highway Department regarding the replacement of the bridge at Farnsworth
 Avenue and the Ronald Reagan Memorial Tollway (I-88).
 COMMITTEE RECOMMENDED: APPROVAL 2-0




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Committee of the Whole Agenda - Final June 7, 2016


 16-00353 A Resolution authorizing the Director of Purchasing to enter into a 2016-2018
 professional services agreement for water system leak detection services with
 ADS Environmental Services, 935 W. Chestnut Street, Suite 415, Chicago, IL
 60642 for an amount not to exceed two hundred thirty-six thousand, six
 hundred forty dollars and thirty-two cents ($236,640.32), with extensions based
 on mutual agreement between the City and the consultant .
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 16-00354 A Resolution to reject the one bid received for the 2016 Stone Material Bid for
 the Public Works Water and Sewer Division .
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 16-00425 An Ordinance Approving the Second Commercial Real Estate Sales Contract
 for the sale of City-owned Property located at 2500 North River Road, North
 Aurora, Illinois, Commonly Known as the Fox Valley Golf Course
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00429 An Ordinance Approving First Amendment to Ordinance O14-097, an
 Ordinance Authorizing the Execution of a Redevelopment Agreement with Fox
 Island Apartments LLC for Properties Located at 7 South Stolp, 33-35 South
 Stolp, and 77 South Stolp Avenue
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00431 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning
 January 1, 2015 and Ending December 31, 2015 (Amendment #2 for the 2015
 Fiscal Year.
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 16-00441 A Resolution Authorizing the Execution of a Contract for Phase II Engineering
 Design Services with WBK Engineering LLC and Santacruz Land Acquistion for
 the Aurora Transportation Center (ATC) and Regional Enhancement Project.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00445 A Resolution Authorizing the Execution of a New Golf Car Lease Agreement
 for Phillips Park Golf Course .
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 16-00456 A Resolution Authorizing the Director of Purchasing to Execute the Engineering
 Agreement with HR Green, Inc., Authorizing the Mayor to Execute the Local
 Agency Agreement for Federal Participation with the State of Illinois, and to
 Appropriate Motor Fuel Tax Funds for the Montgomery Road Bridge Project,
 MFT #16-00315-00-BR.
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 16-00461 A Resolution Authorizing the Execution of a Redevelopment Agreement
 Between the City of Aurora and Sandri Properties LLC for Property Located at
 115 West Indian Trail Road .
 COMMITTEE RECOMMENDED: APPROVAL 3-0


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Committee of the Whole Agenda - Final June 7, 2016


 16-00462 A Resolution Authorizing the City to apply for and accept an Illinois
 Transportation Enhancement (ITEP) grant for the Aurora Transportation Center
 (ATC) Regional Facility Enhancement Project
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00473 A Resolution Ratifying Payment of $20,400.00 to Kelmscott Communications
 for the design, printing and distribution of the final edition of the 2015 Aurora
 Borealis newsletter for City of Aurora .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, May 24, 2016 and
 Reviewed the Following Items:
 16-00436 A Resolution Approving a Music Festival permit to St. Nicholas Church, 308
 High St., for Saturday June 25th, 2016 from 10:00 a.m. to 8:00 p.m., and
 Sunday June 26, 2016 from 10:00 a.m. to 8:00 p.m.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00351 A Parking Study for the 5th Avenue and Jackson Street intersection. Ward 3,
 Alderman Mesiacos.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 16-00362 A Traffic Study for Barrington Drive East in the 2200 block. Ward 9, Alderman
 Bugg.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 16-00421 A Parking Study for Claim Street in the 800 block. Ward 2, Alderman Garza.

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 16-00423 A Parking Study for N. Highland in the 800 block. Ward 6, Alderman Saville.

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)




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Committee of the Whole Agenda - Final June 7, 2016



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, May 23,
 2016 and Reviewed the Following Items:
 16-00453 A Resolution Authorizing an Agreement with H. Linden & Sons Sewer & Water,
 Inc. for the Rosewood and North Avenues Sanitary Service Replacement
 Project in the amount of one hundred twenty-four thousand, eight hundred
 fifty-five dollars ($124,855.00).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 16-00476 Commonwealth Edison: Smart Meter Presentation.

 16-00514 Aurora Public Library Update .

 REQUESTS AND REFERRALS

 16-00484 Requesting approval of a size and setback variance for a shed on the property
 at 551 Old Indian Trail. (Mark Keith - 16-00484 / AU16/2-15.260-V - ES - Ward
 6)

 CLOSED SESSION

 ADJOURN




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 June 07, 2016
 5:00 PM




 ROLL CALL

 Mayor Weisner called the Committee of the Whole Meeting to order at 5:05 P.M.
 and the roll was called.
 Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl
 Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns ,
 Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne
 Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor

 MINUTES OF THE MEETING OF TUESDAY, MAY 17, 2016

 16-00494 Approval of the Tuesday, May 17, 2016 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to
 approve and file the minutes from the Committee of the Whole Meeting on
 Tuesday, May 17, 2016. The motion carried by voice vote.


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, May 26, 2016 and
 Reviewed the Following Items:

 16-00480 An Ordinance Authorizing an Intergovernmental Agreement between
 the City Of Aurora and the Fox Valley Park District Regarding Land
 Conveyance and Contribution for Blues Island
 (PLACED ON CONSENT AGENDA)

 Enactment No: O16-039


 16-00481 A Resolution Accepting the Dedication of Right of Way for Diehl Road
 located along the property at the northwest corner of Diehl Road and
 Eola Road
 (PLACED ON CONSENT AGENDA)


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Committee of the Whole Meeting Minutes - Final June 7, 2016

 Enactment No: R16-177


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, May 24, 2016 and Reviewed the
 Following Items:

 16-00152 A Resolution authorizing an Intergovernmental Agreement between
 the Illinois State Toll Highway Authority, the City of Aurora, and the
 Aurora Township Highway Department regarding the replacement of
 the bridge at Farnsworth Avenue and the Ronald Reagan Memorial
 Tollway (I-88).
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-166


 16-00353 A Resolution authorizing the Director of Purchasing to enter into a
 2016-2018 professional services agreement for water system leak
 detection services with ADS Environmental Services, 935 W. Chestnut
 Street, Suite 415, Chicago, IL 60642 for an amount not to exceed two
 hundred thirty-six thousand, six hundred forty dollars and thirty-two
 cents ($236,640.32), with extensions based on mutual agreement
 between the City and the consultant .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-167


 16-00354 A Resolution to reject the one bid received for the 2016 Stone Material
 Bid for the Public Works Water and Sewer Division .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-168


 16-00425 An Ordinance Approving the Second Commercial Real Estate Sales
 Contract for the sale of City-owned Property located at 2500 North
 River Road, North Aurora, Illinois, Commonly Known as the Fox Valley
 Golf Course
 Bill Wiet spoke briefly regarding the item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: O16-036


 16-00429 An Ordinance Approving First Amendment to Ordinance O14-097, an
 Ordinance Authorizing the Execution of a Redevelopment Agreement
 with Fox Island Apartments LLC for Properties Located at 7 South

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Committee of the Whole Meeting Minutes - Final June 7, 2016

 Stolp, 33-35 South Stolp, and 77 South Stolp Avenue
 Bill Wiet spoke briefly regarding the item and the extension of the completion date of
 the residential portion of the building.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O16-037


 16-00431 An Ordinance Amending the Annual Budget for the Fiscal Year
 Beginning January 1, 2015 and Ending December 31, 2015
 (Amendment #2 for the 2015 Fiscal Year .
 Brian Caputo, Chief Financial Officer, spoke briefly regarding the item and the final
 amendment to the 2015 budget.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O16-038


 16-00441 A Resolution Authorizing the Execution of a Contract for Phase II
 Engineering Design Services with WBK Engineering LLC and
 Santacruz Land Acquistion for the Aurora Transportation Center (ATC)
 and Regional Enhancement Project.
 Ken Schroth and Stephane Phifer spoke regarding the item and the contracts to be
 entered into for
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-170


 16-00445 A Resolution Authorizing the Execution of a New Golf Car Lease
 Agreement for Phillips Park Golf Course .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-171


 16-00456 A Resolution Authorizing the Director of Purchasing to Execute the
 Engineering Agreement with HR Green, Inc., Authorizing the Mayor to
 Execute the Local Agency Agreement for Federal Participation with the
 State of Illinois, and to Appropriate Motor Fuel Tax Funds for the
 Montgomery Road Bridge Project, MFT #16-00315-00-BR .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-173


 16-00461 A Resolution Authorizing the Execution of a Redevelopment
 Agreement Between the City of Aurora and Sandri Properties LLC for
 Property Located at 115 West Indian Trail Road .
 Bill Wiet spoke briefly regarding the item and the reason the redevelopment is being
 pursued at this time.
 (PLACED ON CONSENT AGENDA)


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Committee of the Whole Meeting Minutes - Final June 7, 2016

 Enactment No: R16-174


 16-00462 A Resolution Authorizing the City to apply for and accept an Illinois
 Transportation Enhancement (ITEP) grant for the Aurora
 Transportation Center (ATC) Regional Facility Enhancement Project
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-175


 16-00473 A Resolution Ratifying Payment of $20,400.00 to Kelmscott
 Communications for the design, printing and distribution of the final
 edition of the 2015 Aurora Borealis newsletter for City of Aurora .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-176


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, May 24, 2016 and
 Reviewed the Following Items:

 16-00436 A Resolution Approving a Music Festival permit to St. Nicholas
 Church, 308 High St., for Saturday June 25th, 2016 from 10:00 a.m. to
 8:00 p.m., and Sunday June 26, 2016 from 10:00 a.m. to 8:00 p.m.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-169


 16-00351 A Parking Study for the 5th Avenue and Jackson Street intersection.
 Ward 3, Alderman Mesiacos.
 (INFORMATION ONLY)


 16-00362 A Traffic Study for Barrington Drive East in the 2200 block. Ward 9,
 Alderman Bugg.
 (INFORMATION ONLY)


 16-00421 A Parking Study for Claim Street in the 800 block. Ward 2, Alderman
 Garza.
 (INFORMATION ONLY)


 16-00423 A Parking Study for N. Highland in the 800 block. Ward 6, Alderman
 Saville.
 (INFORMATION ONLY)



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Committee of the Whole Meeting Minutes - Final June 7, 2016



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday, May 23,
 2016 and Reviewed the Following Items:

 16-00453 A Resolution Authorizing an Agreement with H. Linden & Sons Sewer
 & Water, Inc. for the Rosewood and North Avenues Sanitary Service
 Replacement Project in the amount of one hundred twenty-four
 thousand, eight hundred fifty-five dollars ($124,855.00).
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-172


 MAYOR’S REPORT

 GreenFest at Prisco Community Center. St. Nick's Festival on Saturday and Sunday.


 16-00476 Commonwealth Edison: Smart Meter Presentation.

 David Dorherty from ComEd spoke regarding the Smart Meter installation and use for
 customers in the City of Aurora.

 (INFORMATION ONLY)


 16-00514 Aurora Public Library Update .

 Update provided by Daisy Porter-Reynolds, Library Director and John Savage, Board
 Chairman regarding the Aurora Public Library operating budget for 2016 and the
 2017 budget year.
 (INFORMATION ONLY)


 REQUESTS AND REFERRALS

 16-00484 Requesting approval of a size and setback variance for a shed on the
 property at 551 Old Indian Trail. (Mark Keith - 16-00484 /
 AU16/2-15.260-V - ES - Ward 6)
 This Petition was Forward to Planning Council to the DST Staff Council
 (Planning Council)


 CLOSED SESSION


 ADJOURN

 A motion was made by Alderman Hart-Burns, seconded by Alderman Irvin to
 adjourn the Committee of the Whole meeting. The motion carried by a voice

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Committee of the Whole Meeting Minutes - Final June 7, 2016

 vote. The meeting was adjourned at 6:11 P.M.



 Submitted by:_________________________________________________
 Wendy McCambridge, City Clerk




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