Naper Settlement Museum Board — Naperville, IL
Date: 2025-08-22

400 S. Eagle Street
 City of Naperville Naperville, IL 60540
 http://www.naperville.il.us/

 Meeting Agenda

 Naper Settlement Museum Board

Friday, August 22, 2025 8:00 AM NEU




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
1. 25-1102 Receive 2025 Deferred Maintenance Update on Project Locations,
 Estimated Cost, and Completion Status.

2. 25-1104 Receive Naper Settlement Long Range Development Plan Update on the
 Community Focus Group Workshops Contributing to a Collective Vision for
 the Future of Naper Settlement.

3. 25-1107 Permaculture Garden Information Update on Volunteers, First Donation,
 Roof Crop Farm Recommendations, Summer Campers in the Garden, and
 Cloverbud Club Curriculum.

E. NEW BUSINESS:
1. 25-0994 Receive citywide Board and Commission member training

2. 25-1097 Farmer’s Market Update on Revenue, Vendors, Marketing Plan, and
 Attendance.

3. 25-1098 Camp Naper Analysis 2025 Overview of Revenue, Total Campers, Parent
 Feedback, and Parent Testimonials.

4. 25-1099 2025-2026 Naper Settlement Field Trip Guide to Reservations, Field Trip
 Types and Grade Levels.

5. 25-1100 Grants - Applied for Federal, State, Local, & Private to Support
 Engagement, and Interactive Experiences for the 250th Celebration.
 Expand Digital Access, STEM Programming, and Capacity Building at
 Naper Settlement.

6. 25-1130 Len Bertolini Appointment for the Naper Settlement Museum Board Has Been
 Submitted to City Council.


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Naper Settlement Museum Board Meeting Agenda August 22, 2025



F. REPORTS:
1. 25-1108 Receive CY25 Attendance Demographic Tracking Report for July 2025

2. 25-1109 Receive and Approve Minutes from May 16, 2025, Naper Settlement
 Museum Board Meeting.

3. 25-1110 Receive and approve the Naper Settlement Financial Reports from April,
 May, & June 2025

4. 25-1128 Approve the 2026 Naper Settlement Proposed Budget


G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 8/18/2025

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540
 http://www.naperville.il.us/




 Meeting Minutes - Final

 Friday, August 22, 2025

 8:00 AM



 NEU



Naper Settlement Museum Board
Naper Settlement Museum Board Meeting Minutes - Final August 22, 2025


A. CALL TO ORDER:

 Mayor Scott Wehrli called the meeting to order 8:00 a.m.
 Present 6- Leanne Meyer-Smith, Lee Quillinan, Scott Wehrli, Mary Gibson, NSMB Erik Long,
 and NSMB Len Bertolini
 Absent 1- Julie Schremser


B. ROLL CALL:

 Also Present: Macarena (Rena) Tamayo-Calabrese, President & CEO; Harriet
 M. Pistorio, Chief Operating Officer; Alexandra A. Atkinson, Director of Finance;
 Andrea de la Torre, Project Specialist; Marcie Schatz, Assistant to the City
 Manager; Raymond Munch, Director of Finance;
 Present 6- Leanne Meyer-Smith, Lee Quillinan, Scott Wehrli, Mary Gibson, NSMB Len
 Bertolini, and NSMB Erik Long
 Absent 1- NSMB Julie Schremser


C. PUBLIC FORUM:

 Mary Lou Wehrli thanked everyone at the Naper Settlement Museum Board for
 their service and recognized the importance of the meeting. Mary Lou Wehrli
 stated that the collection of digital history is significant to the organization and
 that she is here for the meeting to learn about Naper Settlement's Master Plan.

D. OLD BUSINESS:

1. Receive 2025 Deferred Maintenance Update on Project Locations, Estimated Cost, and
 Completion Status.
 Harriet M. Pistorio reviewed the deferred maintenance of completed, ongoing,
 planned and unplanned projects. Century Memorial Chapel stained-glass
 windows are being repaired with plexiglass filling in until complete. The
 Copenhagen School House flooring is being resealed.

2. Receive Naper Settlement Long Range Development Plan Update on the Community
 Focus Group Workshops Contributing to a Collective Vision for the Future of Naper
 Settlement.
 Macarena (Rena) Tamayo-Calabrese discussed we have started the Site Plan
 for Naper Settlement, and we are looking at outdoor space planning, community
 engagement, economic impact, immersive experience, museum visioning, and
 project management. Wight & Co. is working with other partners to provide
 expertise on the proposal for the Site Plan. We had a series of focus groups
 August 5th and 6th to get the community feedback. Our goal is to ensure the
 museum thrives in the coming decades.
 Mayor Scott Wehrli asked if the Naper Settlement Museum Board will see a
 draft of the Site Plan before it moves forward.
 Macarena (Rena) Tamayo-Calabrese answered yes as the process of the plan
 will go through various committees of the Naperville Heritage Society and then
 will be presented to the Naper Settlement Museum Board for their approval.

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Naper Settlement Museum Board Meeting Minutes - Final August 22, 2025

 Once approved it goes on to City Council.

3. Permaculture Garden Information Update on Volunteers, First Donation, Roof Crop Farm
 Recommendations, Summer Campers in the Garden, and Cloverbud Club Curriculum.
 Harriet M. Pistorio gave an update on the Permaculture Garden created through
 a 20k grant from the DuPage Foundation. The garden was planted in the spring,
 and we are now reaping the benefits and have donated 26 lbs. of squash to
 Loaves & Fishes and will be donating corn as well. Naperville Future Farmers of
 America (FFA) have helped us garden each week and Young Men's Service
 League (YMSL) will help with end of season work. The kids in Camp Naper
 helped to weed and learn about gardening. We will be planting again in 2026.


E. NEW BUSINESS:

1. Receive citywide Board and Commission member training

 Marcie Schatz went through the 2025 Naperville Board and Commission
 Member Training for the Naper Settlement Museum Board members explaining
 rules, participation, and roles for these meetings.

2. Farmer’s Market Update on Revenue, Vendors, Marketing Plan, and Attendance.

 Harriet M. Pistorio explained the 2nd year of the Farmers Market is bringing in
 more revenue than last year and has expanded to more vendors. We already
 have a list of vendors who want to sign up for 2026. The hands on workshops at
 the Mary & Richard Benck Family Agricultural Center Building are resonating
 with the attendees.

3. Camp Naper Analysis 2025 Overview of Revenue, Total Campers, Parent Feedback,
 and Parent Testimonials.
 Harriet M. Pistorio stated that this year 6 new camps were added to Camp
 Naper and all camps sold out in the first few weeks. We are looking to increase
 camps for more attendees in 2026. Feedback received on Camp Naper was
 100% positive responses of good and very good.

4. 2025-2026 Naper Settlement Field Trip Guide to Reservations, Field Trip Types and
 Grade Levels.
 Harriet M. Pistorio explained we created a brochure to send to all the schools in
 districts we serve. We accept reservations year-round for schools coming for a
 field trip. There is a bump in reservations around mid-September when
 teachers are back in school session.

5. Grants - Applied for Federal, State, Local, & Private to Support Engagement, and
 Interactive Experiences for the 250th Celebration. Expand Digital Access, STEM
 Programming, and Capacity Building at Naper Settlement.
 Macarena (Rena) Tamayo-Calabrese discussed the 500k grant received from
 the state for programs of children at risk not able to afford camps, Golden Days
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Naper Settlement Museum Board Meeting Minutes - Final August 22, 2025

 for seniors to interact intergenerational with kids, and New Horizon for teacher
 learning. Naper Settlement has also received a 200k grant for Century
 Memorial's new HVAC equipment. We currently have two grants out for the
 250th Celebration of the United States to commemorate American
 Independence through the arts and to support a digital, humanities-based
 interactive experience that tells the stories of Naperville's military veterans. Also,
 a STEM grant designed to give early learners access to STEM programming for
 young children and parents. The Museums Empowered grant under IMLS
 allows for capacity building and training of staff.
 Lee Quillinan asked what is Capacity Building?
 Macarena (Rena) Tamayo-Calabrese answered it includes work culture,
 specific field museum training, project management and how business of the
 museum gets done.

6. Len Bertolini Appointment for the Naper Settlement Museum Board Has Been Submitted to City
 Council.

 Mayor Scott Wehrli congratulated the newest member of the Naper Settlement
 Museum Board Len Bertolini. He was recommended to the board on behalf of
 the Naperville Heritage Society and approved by the City Council.

F. REPORTS:

1. Receive CY25 Attendance Demographic Tracking Report for July 2025

 Harriet M. Pistorio explained we are on target with YTD attendance. We expect
 to make our proposed 115K attendance for 2025.

2. Receive and Approve Minutes from May 16, 2025, Naper Settlement Museum Board
 Meeting.
 Mayor Scott Wehrli requested a motion to approve the minutes from the May 16,
 2025, Naper Settlement Museum Board meeting.
 A motion was made by Meyer-Smith, seconded by Quillinan, approved. The
 motion carried by the following vote:

 Aye: 4- Meyer-Smith, Quillinan, Wehrli, and Gibson

 Absent: 1- Schremser


3. Receive and approve the Naper Settlement Financial Reports from April, May, & June
 2025
 Alexandra Atkinson reviewed the NS financials ending June 2025. Operating
 Revenue is at 69% of the annual budget and 129% of the YTD budget. This
 was driven by the success of camps in public programs. The learning
 experiences team has also been working with educators over the summer to
 drive bookings for the 2025 fall school field trips.
 On the expense side Naper Settlement is at 88% of the YTD budget. Naper
 Settlement will continue to close the gap on the expense side as more of the
 building and grounds projects are completed.
 The cash flow projections for other rentals show a decrease in the projected
 amount of $14,000. The projection has changed due to the cancellation of
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Naper Settlement Museum Board Meeting Minutes - Final August 22, 2025

 Festa Italian, a large-scale rental. The Event Specialist is working to bridge this
 gap for 2026.
 Mayor Scott Werhli asked if Naper Settlement increased rental pricing for 2025
 and if this increase impacted any rentals?
 Alexandra Atkinson responded No one left due to the increased rental price. The
 party that left creating the decrease in rental cash flow did so because it went
 out of business.
 Mayor Scott Werhli discussed that Naper Settlement has built-in security with
 the fence especially now that the city requires events to be fenced in.
 Mayor Scott Werhli requested a motion to approve the NS Financial reports
 from April, May, & June 2025.




 A motion was made by Meyer-Smith, seconded by Gibson, approved. The motion
 carried by the following vote:

4. Approve the 2026 Naper Settlement Proposed Budget

 Alexandra Atkinson presented the 2026 preliminary Naper Settlement budget.
 Naper Settlement staff has been working with the city finance to bring the tax
 levy between 2.5% and 3%.
 The planning assumptions for Naper Settlement are in line with the city
 projections for the 3% COLA and 1% merit pool increase for salaries and the
 20.25% increase for medical and 3.3% increase for dental.
 Naper Settlement non salary and benefit expenses are increasing.
 Lee Quilllian asked about a line item mentioning John Falk.
 Macarena (Rena) Tamayo-Calabrese explained that John Falk is the President
 of Institute for Learning Innovation (ILI), and a 37 year expert on museum
 development. He is a noted international museum expert, and a key note
 speaker for American Alliance of Museums. His expertise in value focused
 initiatives is being sought out as part of the long range site plan to ensure that
 the museum continues to thrive for the next 10 years, and the public to find
 value in the museum as John Falk will help guide in the Naper Settlement
 Master Plan.


 A motion was made by Long, seconded by Bertolini, approved. The motion
 carried by the following vote:

 Aye: 4- Meyer-Smith, Quillinan, Wehrli, and Gibson

 Absent: 1- Schremser

G. ADJOURNMENT:

 Mayor Scott Wehrli called the meeting to adjourn at 9:21a.m.

 A motion was made by Long, seconded by Bertolini, approved. The motion
 carried by the following vote:

 Aye: 4- Meyer-Smith, Quillinan, Wehrli, and Gibson


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Naper Settlement Museum Board Meeting Minutes - Final August 22, 2025


 Absent: 1- Schremser




 Andrea de la Torre Project Specialist




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