Personnel, Audits, and Hiring Committee — Los Angeles, CA
Date: 2024-01-16
Time: 08:30

Please Note Public Comment Will Be Taken In­Person Only.


 PERSONNEL, AUDITS, AND HIRING COMMITTEE

 TUESDAY, JANUARY 16, 2024 ­ 8:30 AM

 ROOM 401, CITY HALL
 200 NORTH SPRING STREET, LOS ANGELES, CA 90012

 MEMBERS: COUNCILMEMBER TIM McOSKER, CHAIR
 COUNCILMEMBER IMELDA PADILLA
 COUNCILMEMBER HUGO SOTO­MARTINEZ


 (Jason Lopez ­ Legislative Assistant ­ (213) 925­2208 or jason.lopez@lacity.org)

 Submit written comment at LACouncilComment.com

The audio for Committee meetings is broadcast live on the internet at https://clerk.lacity.gov/calendar. The live audio can also
be accessed at: (213) 621­CITY (Metro), (818) 904­9450 (Valley), (310) 471­CITY (Westside) and (310) 547­CITY (San Pedro
Area). If the live audio is unavailable via one of these channels, members of the public are encouraged to use one of the other
channels.

The Committee will take public comment from members of the public in­person only; there will be no public comment by
teleconference. Additional information regarding Committee procedures provided at the end of this agenda.


 MULTIPLE AGENDA ITEM COMMENT


 GENERAL PUBLIC COMMENT


ITEM(S)

 (1) 19­0845­S8
 City Administrative Officer report relative to Letter of Agreement for
 bargaining units 03, 04, 06, 10, 11, 14, 15, 16, 36, and 37 to reinstate a
 salary adjustment for part­time workers.

 Fiscal Impact Statement: Yes

 Community Impact Statement: None submitted


 (2) 15­1544­S1
 Emergency Management Department (EMD) report relative to the
 exemption of one Principal Project Coordinator (Class Code 9134)
 position for the EMD from the Civil Service pursuant to Charter Section
 1001(d)(4).
 Fiscal Impact Statement: Yes

 Community Impact Statement: None submitted


(2) 15­1544­S1
 Emergency Management Department (EMD) report relative to the
 exemption of one Principal Project Coordinator (Class Code 9134)
 position for the EMD from the Civil Service pursuant to Charter Section
 1001(d)(4).

 Fiscal Impact Statement: No

 Community Impact Statement: None submitted


(3) 17­1098­S1
 Motion (Blumenfield ­ McOsker, Hernandez) relative to instructing the
 Personnel Department, with the assistance of the City Administrative
 Officer and Information Technology Agency, to further develop the
 recommendations within the Report attached to Council File 17­1098.

 Community Impact Statement: None submitted


(4) 23­1280
 Motion (Hernandez – Rodriguez) relative to embedding a Workday
 Technical expert into the Los Angeles Fire Department to better navigate
 the transition to the Workday software system and correct pay
 discrepancies.

 Community Impact Statement: None submitted

 (Referred to the Personnel, Audits, and Hiring and Budget, Finance
 and Innovation Committees)


(5) 23­1417
 Motion (McOsker ­ Blumenfield) relative to the ongoing operation of the
 City's existing PaySR payroll system and any current issues or challenges
 with remitting accurate and complete base, special, or retroactive pay for
 City employees.

 Community Impact Statement: None submitted

 (Referred to the Personnel, Audits, and Hiring and Budget, Finance
 and Innovation Committees)


(6) 24­0021
 Personnel Department report relative to a proposed successor Special
 with remitting accurate and complete base, special, or retroactive pay for
 City employees.

 Community Impact Statement: None submitted

 (Referred to the Personnel, Audits, and Hiring and Budget, Finance
 and Innovation Committees)


(6) 24­0021
 Personnel Department report relative to a proposed successor Special
 Memorandum of Understanding on Commute Options and Parking.

 Fiscal Impact Statement: No

 Community Impact Statement: None submitted


(7) 22­0159
 Personnel Department report relative to the status of the Targeted Local
 Hire and Bridge to Jobs Programs and recruitment strategies.

 Fiscal Impact Statement: No

 Community Impact Statement: None submitted


(8) 20­0313­S24
 CAO report relative to the Gartner, Inc. Human Resources and Payroll
 Project (HRP) Quality Assurance Services Monthly report for October
 2023.

 Fiscal Impact Statement: Yes

 Financial Policies Statement: Yes

 Community Impact Statement: None submitted


(9) 20­0313­S25
 CAO report relative to the Gartner, Inc. HRP Quality Assurance Services
 Monthly report for November 2023.

 Fiscal Impact Statement: Yes

 Financial Policies Statement: Yes

 Community Impact Statement: None submitted


(10) 20­0313­S26
 CAO report relative to the Gartner, Inc. HRP Quality Assurance Services
 Monthly report for November 2023.

 Fiscal Impact Statement: Yes

 Financial Policies Statement: Yes

 Community Impact Statement: None submitted


 (10) 20­0313­S26
 Motion (McOsker ­ Hutt) relative to departmental readiness and training
 related to Phase 2 implementation of the HRP to ensure a successful "go­
 live" date in June 2024.

 Community Impact Statement: None submitted




SUPPORTING MATERIALS

Materials relating to items on the agenda are available on the Office of the City Clerk's Council File Management System found at
https://cityclerk.lacity.org/lacityclerkconnect by entering the Council File number (e.g., 00­0000) associated with the agenda item.

PUBLIC INPUT AT CITY COUNCIL COMMITTEE MEETINGS

Members of the public who wish to speak on one or multiple items shall have an opportunity to speak up to one minute per item up
to a total of two minutes for two or more agenda items. At regular meetings, members of the public shall also have an opportunity to
speak up to one minute for general public comment on any matter within the subject­matter jurisdiction of the Committee. The
Committee is not required to take general public comment at special meetings. The Committee may limit the total amount of time for
public comment on any specific agenda item, on all agenda­items collectively, and/or on general public comment, based on the
anticipated time required to hear from public speakers on any given or all agenda items, on the availability of Committee members
and the need to maintain quorum, and on any other relevant factor. The Committee shall not discuss or take action relative to any
general public comment except as explicitly permitted under the Brown Act.

COMMITTEE INFORMATION, ASSIGNMENTS, AND STRUCTURE

https://clerk.lacity.gov/clerk­services/cps/council­committee­meetings/info­assignments­structure

SPECIAL ACCOMMODATION

Requests for reasonable modification or accommodation from individuals with disabilities, consistent with the Americans with
Disabilities Act, can be made by contacting the City Clerk's Office at (213) 978­1133. For Telecommunications Relay Service for the
hearing impaired, please see the information below.

NOTICE TO PAID REPRESENTATIVES

If a member of the public is compensated to monitor, attend, or speak at this meeting, City law may require them to register as a
lobbyist and report this activity. More information can be found at Los Angeles Municipal Code 48.01 et seq. or at
ethics.lacity.org/lobbying. Further assistance can be found by contacting the Ethics Commission at (213) 978­1960 or
ethics.commission@lacity.org.

EXHAUSTION OF ADMINISTRATIVE REMEDIES

A member of the public seeking to challenge a City action in court may be limited to raising only those issues raised at the public
hearing described in this notice, or in written correspondence delivered to the City Clerk prior to the public hearing in time
reasonably to be considered by the Committee members. Any written correspondence delivered to the City Clerk before the City
Council's final action on a matter will become a part of the administrative record.

TELECOMMUNICATIONS RELAY SERVICE (TRS) COMMUNICATIONS

Individuals who are deaf and hard of hearing, and individuals with a speech disability, may be able to avail themselves of both for
If a member of the public is compensated to monitor, attend, or speak at this meeting, City law may require them to register as a
lobbyist and report this activity. More information can be found at Los Angeles Municipal Code 48.01 et seq. or at
ethics.lacity.org/lobbying. Further assistance can be found by contacting the Ethics Commission at (213) 978­1960 or
ethics.commission@lacity.org.

EXHAUSTION OF ADMINISTRATIVE REMEDIES

A member of the public seeking to challenge a City action in court may be limited to raising only those issues raised at the public
hearing described in this notice, or in written correspondence delivered to the City Clerk prior to the public hearing in time
reasonably to be considered by the Committee members. Any written correspondence delivered to the City Clerk before the City
Council's final action on a matter will become a part of the administrative record.

TELECOMMUNICATIONS RELAY SERVICE (TRS) COMMUNICATIONS

Individuals who are deaf and hard of hearing, and individuals with a speech disability, may be able to avail themselves of both for
peer­to­peer and third­party telecommunications relay service (TRS) communications. Telecommunications Relay Service is a
telephone service that allows persons with hearing or speech disabilities to place and receive telephone calls. TRS is available in
all 50 states, the District of Columbia, Puerto Rico and the U.S. territories for local and/or long distance calls. TRS providers ­
generally telephone companies ­ are compensated for the costs of providing TRS from either a state or a federal fund. There is no
cost to the TRS user.

What forms of TRS are available? There are several forms of TRS, depending on the particular needs of the user and the equipment
available: TRS includes: Text to Voice TIY­Based TRS; Speech­to­Speech Relay Service; Shared Non­English Language Relay
Service; Captioned Telephone Relay Service; Internet Protocol Relay Service; and Video Relay Service. Please visit this site for detail
descriptions, https://www.fcc.gov/consumers/guides/telecommunications­relay­service­trs.

Don't hang up! Some people hang up on TRS calls because they think the caller is a telemarketer. If you hear, "Hello, this is the relay
service…" when you pick up the phone, please don't hang up! You are about to talk, through a TRS provider, to a person who is deaf,
hard­of­hearing, or has a speech disability.

For more information about FCC programs to promote access to telecommunications services for people with disabilities, visit the
FCC's Disability Rights Office website.

Please Note Public Comment Will Be Taken In­Person Only.


 JOURNAL – PERSONNEL, AUDITS, AND HIRING COMMITTEE

 TUESDAY, JANUARY 16, 2024 ­ 8:30 AM

 ROOM 401, CITY HALL
 200 NORTH SPRING STREET, LOS ANGELES, CA 90012

 MEMBERS: COUNCILMEMBER TIM McOSKER, CHAIR
 COUNCILMEMBER IMELDA PADILLA
 COUNCILMEMBER HUGO SOTO­MARTÍNEZ


 (Adam Lid ­ Legislative Assistant ­ (213) 978­1076 or adam.lid@lacity.org)

 Submit written comment at LACouncilComment.com

The audio for Committee meetings is broadcast live on the internet at https://clerk.lacity.gov/calendar. The live audio can also
be accessed at: (213) 621­CITY (Metro), (818) 904­9450 (Valley), (310) 471­CITY (Westside) and (310) 547­CITY (San Pedro
Area). If the live audio is unavailable via one of these channels, members of the public are encouraged to use one of the other
channels.

The Committee will take public comment from members of the public in­person only; there will be no public comment by
teleconference. Additional information regarding Committee procedures provided at the end of this agenda.


 MULTIPLE AGENDA ITEM COMMENT


 GENERAL PUBLIC COMMENT


ITEM(S)

 (1) 19­0845­S8
 City Administrative Officer report relative to Letter of Agreement for
 bargaining units 03, 04, 06, 10, 11, 14, 15, 16, 36, and 37 to reinstate a
 salary adjustment for part­time workers.

 Fiscal Impact Statement: Yes

 Community Impact Statement: None submitted

 APPROVED City Administrative Officer report dated 01­04­24 ­ (3) Yes; (0) No
 (2) 15­1544­S1
 Emergency Management Department (EMD) report relative to the
 exemption of one Principal Project Coordinator (Class Code 9134)
 position for the EMD from the Civil Service pursuant to Charter Section
 Fiscal Impact Statement: Yes

 Community Impact Statement: None submitted

 APPROVED City Administrative Officer report dated 01­04­24 ­ (3) Yes; (0) No
(2) 15­1544­S1
 Emergency Management Department (EMD) report relative to the
 exemption of one Principal Project Coordinator (Class Code 9134)
 position for the EMD from the Civil Service pursuant to Charter Section
 1001(d)(4).

 Fiscal Impact Statement: No

 Community Impact Statement: None submitted

 APPROVED Emergency Management Department report dated 10­20­2023 ­ (3) Yes;
 (0) No
(3) 17­1098­S1
 Motion (Blumenfield ­ McOsker, Hernandez) relative to instructing the
 Personnel Department, with the assistance of the City Administrative
 Officer and Information Technology Agency, to further develop the
 recommendations within the Report attached to Council File 17­1098.

 Community Impact Statement: None submitted

 APPROVED Motion (Blumenfield – McOsker, Hernandez) – (3) Yes; (0) No
(4) 23­1280
 Motion (Hernandez – Rodriguez) relative to embedding a Workday
 Technical expert into the Los Angeles Fire Department to better navigate
 the transition to the Workday software system and correct pay
 discrepancies.

 Community Impact Statement: None submitted

 APPROVED Motion (Hernandez ­ Rodriguez) ­ (3) Yes; (0) No
(5) 23­1417
 Information Technology Agency report in response to Motion (McOsker ­
 Blumenfield) relative to the ongoing operation of the City's existing
 PaySR payroll system and any current issues or challenges with remitting
 accurate and complete base, special, or retroactive pay for City
 employees.

 Fiscal Impact Statement: No

 Community Impact Statement: None submitted

 APPROVED Motion (McOsker – Blumenfield) Information Technology Agency report
 Blumenfield) relative to the ongoing operation of the City's existing
 PaySR payroll system and any current issues or challenges with remitting
 accurate and complete base, special, or retroactive pay for City
 employees.

 Fiscal Impact Statement: No

 Community Impact Statement: None submitted

 APPROVED Motion (McOsker – Blumenfield) Information Technology Agency report
 dated ­ (3) Yes; (0) No
(6) 24­0021
 Personnel Department report relative to a proposed successor Special
 Memorandum of Understanding on Commute Options and Parking.

 Fiscal Impact Statement: No

 Community Impact Statement: None submitted

 APPROVED Personnel Department report dated 11­27­2023 ­ (3) Yes; (0) No
(7) 22­0159
 Personnel Department report relative to the status of the Targeted Local
 Hire and Bridge to Jobs Programs and recruitment strategies.

 Fiscal Impact Statement: No

 Community Impact Statement: None submitted

 NOTED AND FILED Personnel Department report dated 12­29­23 ­ (3) Yes; (0) No
(8) 20­0313­S24
 CAO report relative to the Gartner, Inc. Human Resources and Payroll
 Project (HRP) Quality Assurance Services Monthly report for October
 2023.

 Fiscal Impact Statement: Yes

 Financial Policies Statement: Yes

 Community Impact Statement: None submitted

 NOTED AND FILED City Administrative Officer report dated 12­04­23 ­ (3) Yes; (0) No
(9) 20­0313­S25
 CAO report relative to the Gartner, Inc. HRP Quality Assurance Services
 Monthly report for November 2023.

 Fiscal Impact Statement: Yes
 Community Impact Statement: None submitted

 NOTED AND FILED City Administrative Officer report dated 12­04­23 ­ (3) Yes; (0) No
 (9) 20­0313­S25
 CAO report relative to the Gartner, Inc. HRP Quality Assurance Services
 Monthly report for November 2023.

 Fiscal Impact Statement: Yes

 Financial Policies Statement: Yes

 Community Impact Statement: None submitted

 NOTED AND FILED City Administrative Officer report dated 12­19­23 ­ (3) Yes; (0) No
 (10) 20­0313­S26
 Motion (McOsker ­ Hutt) relative to departmental readiness and training
 related to Phase 2 implementation of the HRP to ensure a successful "go­
 live" date in June 2024.

 Community Impact Statement: None submitted

 CONTINUED TO DATE TO BE DETERMINED


SUPPORTING MATERIALS

Materials relating to items on the agenda are available on the Office of the City Clerk's Council File Management System found at
https://cityclerk.lacity.org/lacityclerkconnect by entering the Council File number (e.g., 00­0000) associated with the agenda item.

PUBLIC INPUT AT CITY COUNCIL COMMITTEE MEETINGS

Members of the public who wish to speak on one or multiple items shall have an opportunity to speak up to one minute per item up
to a total of two minutes for two or more agenda items. At regular meetings, members of the public shall also have an opportunity to
speak up to one minute for general public comment on any matter within the subject­matter jurisdiction of the Committee. The
Committee is not required to take general public comment at special meetings. The Committee may limit the total amount of time for
public comment on any specific agenda item, on all agenda­items collectively, and/or on general public comment, based on the
anticipated time required to hear from public speakers on any given or all agenda items, on the availability of Committee members
and the need to maintain quorum, and on any other relevant factor. The Committee shall not discuss or take action relative to any
general public comment except as explicitly permitted under the Brown Act.

COMMITTEE INFORMATION, ASSIGNMENTS, AND STRUCTURE

https://clerk.lacity.gov/clerk­services/cps/council­committee­meetings/info­assignments­structure

SPECIAL ACCOMMODATION

Requests for reasonable modification or accommodation from individuals with disabilities, consistent with the Americans with
Disabilities Act, can be made by contacting the City Clerk's Office at (213) 978­1133. For Telecommunications Relay Service for the
hearing impaired, please see the information below.

NOTICE TO PAID REPRESENTATIVES

If a member of the public is compensated to monitor, attend, or speak at this meeting, City law may require them to register as a
lobbyist and report this activity. More information can be found at Los Angeles Municipal Code 48.01 et seq. or at
ethics.lacity.org/lobbying. Further assistance can be found by contacting the Ethics Commission at (213) 978­1960 or
ethics.commission@lacity.org.
https://clerk.lacity.gov/clerk­services/cps/council­committee­meetings/info­assignments­structure

SPECIAL ACCOMMODATION

Requests for reasonable modification or accommodation from individuals with disabilities, consistent with the Americans with
Disabilities Act, can be made by contacting the City Clerk's Office at (213) 978­1133. For Telecommunications Relay Service for the
hearing impaired, please see the information below.

NOTICE TO PAID REPRESENTATIVES

If a member of the public is compensated to monitor, attend, or speak at this meeting, City law may require them to register as a
lobbyist and report this activity. More information can be found at Los Angeles Municipal Code 48.01 et seq. or at
ethics.lacity.org/lobbying. Further assistance can be found by contacting the Ethics Commission at (213) 978­1960 or
ethics.commission@lacity.org.

EXHAUSTION OF ADMINISTRATIVE REMEDIES

A member of the public seeking to challenge a City action in court may be limited to raising only those issues raised at the public
hearing described in this notice, or in written correspondence delivered to the City Clerk prior to the public hearing in time
reasonably to be considered by the Committee members. Any written correspondence delivered to the City Clerk before the City
Council's final action on a matter will become a part of the administrative record.

TELECOMMUNICATIONS RELAY SERVICE (TRS) COMMUNICATIONS

Individuals who are deaf and hard of hearing, and individuals with a speech disability, may be able to avail themselves of both for
peer­to­peer and third­party telecommunications relay service (TRS) communications. Telecommunications Relay Service is a
telephone service that allows persons with hearing or speech disabilities to place and receive telephone calls. TRS is available in
all 50 states, the District of Columbia, Puerto Rico and the U.S. territories for local and/or long distance calls. TRS providers ­
generally telephone companies ­ are compensated for the costs of providing TRS from either a state or a federal fund. There is no
cost to the TRS user.

What forms of TRS are available? There are several forms of TRS, depending on the particular needs of the user and the equipment
available: TRS includes: Text to Voice TIY­Based TRS; Speech­to­Speech Relay Service; Shared Non­English Language Relay
Service; Captioned Telephone Relay Service; Internet Protocol Relay Service; and Video Relay Service. Please visit this site for detail
descriptions, https://www.fcc.gov/consumers/guides/telecommunications­relay­service­trs.

Don't hang up! Some people hang up on TRS calls because they think the caller is a telemarketer. If you hear, "Hello, this is the relay
service…" when you pick up the phone, please don't hang up! You are about to talk, through a TRS provider, to a person who is deaf,
hard­of­hearing, or has a speech disability.

For more information about FCC programs to promote access to telecommunications services for people with disabilities, visit the
FCC's Disability Rights Office website.