Sister Cities Commission — Naperville, IL
Date: 2021-03-24

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Sister Cities Commission

Wednesday, March 24, 2021 6:30 PM On Zoom


 Special Meeting



On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the COVID-19 pandemic.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/91574003741?
pwd=WnczeW4wbHlXTE95b21nb2RqUDAzUT09
  Passcode: 120956

Or One tap mobile:
  +13126266799,,91574003741#,,,,*120956# US (Chicago)
  +19292056099,,91574003741#,,,,*120956# US (New York)

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 915 7400 3741
  Passcode: 120956
  International numbers available: https://zoom.us/u/amr9GqorF

A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:
 21-0432 Discuss plans for Naperville’s Hispanic Festival



City of Naperville Page 1 Printed on 3/22/2021
Sister Cities Commission Meeting Agenda March 24, 2021



G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 3/22/2021

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




Meeting Minutes - Final

  Wednesday, March 24, 2021

 6:30 PM

 Special Meeting

 On Zoom



Sister Cities Commission
Sister Cities Commission Meeting Minutes - Final March 24, 2021


On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows
public bodies to temporarily conduct meetings remotely during a state of emergency, subject to
certain requirements, including a determination by the head of the public body that an in-person
meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the COVID-19 pandemic.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/91574003741?
pwd=WnczeW4wbHlXTE95b21nb2RqUDAzUT09
  Passcode: 120956

Or One tap mobile:
  +13126266799,,91574003741#,,,,*120956# US (Chicago)
  +19292056099,,91574003741#,,,,*120956# US (New York)

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 915 7400 3741
  Passcode: 120956
  International numbers available: https://zoom.us/u/amr9GqorF

A. CALL TO ORDER:

 Alan Lowe called the meeting to order.

B. ROLL CALL:

C. PUBLIC FORUM:

 There were no speakers under public forum.

 Discuss plans for Naperville’s Hispanic Festival

 The board met to discuss the festival and to breakdown some of the events
 scheduled:

 Entertainment:

 Naperville Municipal Band: There will be no charge for the Naperville Municipal
 Band, but could be a $300 fee for a sound engineer.

 DJ Tito Latino (Richard Jimenez) has quoted the group $500 to deejay for the

City of Naperville Page 1 Printed on 5/5/2021
Sister Cities Commission Meeting Minutes - Final March 24, 2021

 evening.

 Emcee for the event: Scott Mackay of the River has agreed to emcee the event.

 We are interested in hiring a mariachi band for an hour or for three (3) twenty
 minute sessions. Unsure what the cost will be at this point.

 Councilwoman Gustin has expressed an interested in having Young Naperville
 Singers chorus group sign at our event.

 Award Ceremony: We expect this portion to take 15 - 20 minutes.

 Logistics of the site: Alan met with both the City of Naperville's Special Events
 Coordinator, Dawn Portner as well as Jackie Lawdensky at the Park District.
 They are requesting that we submit a drawing that lays out where everything will
 be stationed.

 We plan on having Belgio's Catering onsite for serving beverages. We will
 reach out to them to discuss what beverages they can offer.

 Bill Donofrio mentioned inviting Fat Rosie's to serve margaritas.

 Other costs that we will have, include; hiring of police officers for the special
 event and porta-potties just to name a few.

 Tent Permit - We would like to have a tent to hold a Hispanic themed art
 contest. This task has been assigned to Vasavi and Shafeek.

 Raffle - It was suggested that we hold a raffle at the festival that could include a
 50/50 cash raffle, hotel stay. This task has been assigned to Bill Donofrio.

 Marketing: We plan to market using Facebook, our website, Positively Naperville
 and through Naperville businesses.

 Should we reach out to Spanish Clubs to see if they are interested in getting
 involved. They could sell items at the festival that could benefit their club.

 Commissioners were asked to submit headshots to Rachel Pruneda so that we
 may include them on on webpage.

 Our student commissioners could assist with sharing event information with
 their high schools.

 Sophia Luo can coordinate t-shirts that commissioners can wear the day of the
 event and assist with art work for Sister Cities Commission.

 We will reach out to the foundation for an update on the website as it relates to
 the festival.

G. ADJOURNMENT:


City of Naperville Page 2 Printed on 5/5/2021
Sister Cities Commission Meeting Minutes - Final March 24, 2021




City of Naperville Page 3 Printed on 5/5/2021