Finance Committee — Aurora, IL
Date: 2016-09-27

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee
 Chairperson Bob O'Connor
 Agenda - Final Alderman Kristina "Tina" Bohman
 Alderman Rick Mervine
 Tuesday Alt - Alderman Ted Mesiacos
 September 27, 2016
 3:00 PM


CALL TO ORDER:
 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

16-00910 Approval of the minutes from the Finance Committee meeting on 09/13/2016.

 AGENDA

16-00833 A Resolution approving renovation of the MIS Division office by R. C. Wegman
 Construction and Cipher Technology Solutions, including office furniture and
 computer related cabinetry in an amount not to exceed $347,795.00.
16-00849 A Resolution Authorizing a Change Order to the Purchase of an Exterior
 Payment Kiosk for Revenue & Collection Division to Receive Payments on City
 of Aurora Accounts in the amount of $15,000.00.
16-00856 A Resolution Authorizing an extension of the Harris Radio System maintenance
 contract through 2021. Funds will be taken annually from 101-1231-419-38.03..
16-00857 A Resolution Authorizing the Execution of a Contract to Purchase Real Property
 Located at 116 West New York Street, Aurora Illinois, and to Lease said
 Property to Schor Glass
16-00908 A Resolution authorizing the purchase and installation of a backup emergency
 generator, transfer switch and required wiring at Aurora fire station 3, from
 Frank Marshal Electric Inc. of Aurora IL. In the amount of $123.200.00 for the
 Aurora Fire Department.
16-00911 A Resolution authorizing the purchase of Oracle Database Enterprise Edition
 licensing for the Police Department’s Records Management System CIP project
 from Mythics, Inc. of Virginia Beach, VA via The Cooperative Purchasing
 Network (TCPN) contract in an amount not to exceed $277,648.40.




City of Aurora Page 1 Printed on 9/23/2016
Finance Committee Agenda - Final September 27, 2016


16-00917 A Resolution authorizing the purchase of NICE Digital Voice Logging, Upgrades
 and Maintenance from Word Systems, Inc. for the Aurora 911 Dispatch Center
 in the amount of $243,751.00 over a five-year period from Word Systems, Inc.
16-00921 A Resolution ratifying payment to H. Linden and Sons for emergency sewer
 repair work on Jackson Street between 6th Avenue and 7th Avenue.
16-00930 A Resolution Authorizing an Agreement with RGC Design, to provide
 Landscape Architecture/Professional Design Services for the Phillips Park
 Mastodon Island OSLAD project for the Division of Parks & Recreation.
16-00933 A Resolution to accept a grant of $400,000 from the State of Illinois for creation
 of an educational and environmental area at Mastodon Island at Phillips Park.
16-00942 A Resolution Approving a Tax Increment Financing Grant to OnLight Aurora, to
 Provide for a Fiber Optic Connection to Aldi Inc. Information Technology
 Building at 1245 Corporate Boulevard, Aurora.
16-00737 A Resolution Authorizing an Agreement with Pace and Intersection Media LLC
 for the Installation, Maintenance and Revenue Sharing for passenger shelters
 at the Parking Facility at Route 59 Commuter Train Station.

 HELD

16-00812 A Resolution approving the Ward 10 Residential Grant Program as an Annual
 Program Beginning Year 2016.

ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 9/23/2016

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Tuesday
 September 27, 2016
 3:00 PM
 Chairperson Bob O'Connor
 Alderman Kristina "Tina" Bohman
 Alderman Rick Mervine
 Alt - Alderman Ted Mesiacos


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:00pm.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick
 Mervine

 OTHERS PRESENT

 Steve Lord, Beacon News; Bob Collins, RGC Design; Jack Scully, Harris
 Regional

 City of Aurora:

 Ted Beck, MIS; Don Davids, Fire Department; Jim Dahl, MIS; Jim Birchall,
 Central Services; Rosario DeLeon, Public Properties; Ken Nelson, Information
 Systems; Andrew Feuerborn, Police Department; Bill Wiet, Development
 Services; Bill Donnell, Ward 4 Alderman; Joe Hopp, Maintenance Services;
 Brian Caputo, Finance; Dan Anderson, Parks; Carie Anne Ergo, Mayor's Office;
 Cristal Martinez, Aldermen's Office; Ken Schroth, Public Works; Eric Schoeny,
 Water and Sewer; Alex Alexandrou, Human Resources; Lynne Johnson, Ward
 10 Alderman


 APPROVAL OF MINUTES

 16-00910 Approval of the minutes from the Finance Committee meeting on
 09/13/2016.
 A motion was made by Alderman Bohman, seconded by Chairperson
 O'Connor, that this agenda item be accepted and filed. The motion carried.

 Alderman Mervine arrived at 3:03pm.

 Ayes: 2




City of Aurora Page 1
Finance Committee Meeting Minutes - Final September 27, 2016



 AGENDA

 16-00833 A Resolution approving renovation of the MIS Division office by R. C.
 Wegman Construction and Cipher Technology Solutions, including
 office furniture and computer related cabinetry in an amount not to
 exceed $347,795.00.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00849 A Resolution Authorizing a Change Order to the Purchase of an
 Exterior Payment Kiosk for Revenue & Collection Division to Receive
 Payments on City of Aurora Accounts in the amount of $15,000.00 .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00856 A Resolution Authorizing an extension of the Harris Radio System
 maintenance contract through 2021. Funds will be taken annually from
 101-1231-419-38.03 ..
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00911 A Resolution authorizing the purchase of Oracle Database Enterprise
 Edition licensing for the Police Department’s Records Management
 System CIP project from Mythics, Inc. of Virginia Beach, VA via The
 Cooperative Purchasing Network (TCPN) contract in an amount not to
 exceed $277,648.40.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00917 A Resolution authorizing the purchase of NICE Digital Voice Logging,
 Upgrades and Maintenance from Word Systems, Inc. for the Aurora
 911 Dispatch Center in the amount of $243,751.00 over a five-year
 period from Word Systems, Inc.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3




City of Aurora Page 2
Finance Committee Meeting Minutes - Final September 27, 2016



 16-00857 A Resolution Authorizing the Execution of a Contract to Purchase Real
 Property Located at 116 West New York Street, Aurora Illinois, and to
 Lease said Property to Schor Glass
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00908 A Resolution authorizing the purchase and installation of a backup
 emergency generator, transfer switch and required wiring at Aurora fire
 station 3, from Frank Marshal Electric Inc. of Aurora IL. In the amount
 of $123,200.00 for the Aurora Fire Department .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00921 A Resolution ratifying payment to H. Linden and Sons for emergency
 sewer repair work on Jackson Street between 6th Avenue and 7th
 Avenue.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00933 A Resolution to accept a grant of $400,000 from the State of Illinois for
 creation of an educational and environmental area at Mastodon Island
 at Phillips Park.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00930 A Resolution Authorizing an Agreement with RGC Design, to provide
 Landscape Architecture/Professional Design Services for the Phillips
 Park Mastodon Island OSLAD project for the Division of Parks &
 Recreation.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00942 A Resolution Approving a Tax Increment Financing Grant to OnLight
 Aurora, to Provide for a Fiber Optic Connection to Aldi Inc. Information
 Technology Building at 1245 Corporate Boulevard, Aurora .
 A motion was made by Alderman Bohman, seconded by Chairperson
 O'Connor, that this agenda item be recommended for approval. The motion
 carried.


City of Aurora Page 3
Finance Committee Meeting Minutes - Final September 27, 2016


 Ayes: 2

 Abstain: 1


 16-00737 A Resolution Authorizing an Agreement with Pace and Intersection
 Media LLC for the Installation, Maintenance and Revenue Sharing for
 passenger shelters at the Parking Facility at Route 59 Commuter Train
 Station.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 HELD

 16-00812 A Resolution approving the Ward 10 Residential Grant Program as an
 Annual Program Beginning Year 2016 .
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be forwarded with no recommendation to the Committee
 of the Whole. The motion carried.

 Ayes: 3


 ADJOURNMENT:

 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this meeting be adjourned. Chairman O'Connor adjourned the meeting at
 4:15pm. The motion carried.

 Ayes: 3

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4