Rules and Reports Committee — Portland, ME
Date: 2019-03-18
Time: 15:30

Ethan K. Strimling, Mayor (Chair)
Nicholas M. Mavodones, At­Large City Councilor
Kimberly Cook, District 5 City Councilor




 Rules and Reports Committee

 Monday, March 18, 2019
 TIME 3:30 PM
 LOCATION CITY HALL ROOM 209

 AGENDA

1. Call to Order


2. Public Comment on Council Rules


3. Council Rules


 a. Discuss Reference process and information needs


 b. Discuss any other permissions of rules and information needs


 Discuss Annual Evaluation process for City Clerk, Corporation Counsel
4.
 and City Manager


 Potential Executive Session to discuss the City Clerk, Corporation Counsel
5.
 and City Manager's evaluation pursuant to 1 M.R.S Section 405(6)(A)


6. Adjourn

Ethan K. Strimling, Mayor (Chair)
Nicholas M. Mavodones, At­Large City Councilor
Kimberly Cook, District 5 City Councilor




 Rules and Reports Committee

 Monday, March 18, 2019
 TIME 3:30 PM
 LOCATION CITY HALL ROOM 209

 AGENDA

1. Call to Order


2. Public Comment on Council Rules


3. Council Rules


 a. Discuss Reference process and information needs


 b. Discuss any other permissions of rules and information needs


 Discuss Annual Evaluation process for City Clerk, Corporation Counsel
4.
 and City Manager


 Potential Executive Session to discuss the City Clerk, Corporation Counsel
5.
 and City Manager's evaluation pursuant to 1 M.R.S Section 405(6)(A)


6. Adjourn

Ethan K. Strimling, Mayor (Chair)
Nicholas M. Mavodones, At­Large City Councilor
Kimberly Cook, District 5 City Councilor




 Rules and Reports Committee

 Monday, March 18, 2019
 TIME 3:30 PM
 LOCATION CITY HALL ROOM 209

 MINUTES

1. Call to Order
 Mayor Strimling called the meeting to order at 3:40 P.M. (Councilor Mavodones,
 Councilor Cook, Danielle West‐Chuhta, Corporation Counsel, and Katherine Jones,
 City Clerk were present. There were no members from the public.

2. Public Comment on Council Rules


3. Council Rules
 a. Discuss Reference process and information needs
 The Rules Committee discussed the following process for referrals and will
 continue discussion at a further date:

 Mayor and City Manager decide at the Agenda meeting what referral
 items should go to which committee.

 The Committees will review all Orders, Amendments, and Budget items
 over $50,000. prior to coming to the City Council.

 The referral items will be listed on the agenda as Referral Items.

 The whole City Council will vote to send them to the committee or
 could take one referral off the referral list with a 2/3vote and brought
 before the Council for it's standard one read or two read, by‐passing the
 Committee.

 The details will be worked out at the next Rules Committee meeting.
 b. Discuss any other permissions of rules and information needs



 Discuss Annual Evaluation process for City Clerk, Corporation Counsel
4.
 and City Manager
 Mayor Strimling is going to see what people had available for the next meeting by
 doodle calendar. The purpose will be to discuss the evaluation process for the City
 Clerk, Corporation Counsel and City Manager.



 Potential Executive Session to discuss the City Clerk, Corporation
5. Counsel and City Manager's evaluation pursuant to 1 M.R.S Section
 405(6)(A)


6. Adjourn
 Motion was made by Councilor Cook and seconded by Councilor Mavodones to
 adjourn. Passage 5:20 P.M.




City of Portland Commissions are not required to take public comment under FOAA and our Ordinance is
 silent regarding the duties of the Commission. The Commission has the discretion to not allow or allow
public comment during its meetings, including the authority to limit the duration of comments. Since the
 Commission makes recommendations to the City Council, public comment is available at that level.