Committee of the Whole — Aurora, IL
Date: 2014-12-02

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 December 02, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF MEETING OF NOVEMBER 18, 2014

 14-01017 Approval of the Minutes of the November 18, 2014 Committee of the Whole
 meeting.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, November 13, 2014
 and Reviewed the Following Item:
 14-00936 A Resolution Authorizing Approval of the 2015-2019 Consolidated Plan for
 Federal Funding and the 2015 Annual Action Plan Funding Recommendations -
 Community Development Block Grant (CDBG) and HOME Investment
 Partnership Act Programs (HOME) .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 The Planning & Development Committee Met On Monday, November 24, 2014
 and Reviewed the Following Item:
 14-00940 A Resolution Authorizing an Annual Action Plan Substantial Amendment (2014
 - #5) to Reflect Funding Re/Allocations for the Community Development Block
 Grant (CDBG) and HOME Investment Partnerships Act (HOME) Programs .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, November 25, 2014 and Reviewed the
 Following Items:
 14-00919 A Resolution Authorizing the Execution of a Development Agreement with the
 Boy Scouts of America Three Fires Council .
 COMMITTEE RECOMMENDED: APPROVAL 3-0



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Committee of the Whole Agenda - Final December 2, 2014


 14-00948 A Resolution Awarding Contracts to Supply Process Chemicals for the Water
 Production Division.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00954 A Resolution Authorizing the Purchase of Cisco computing and networking
 equipment for the Police Department in the amount of $109,441.77 from
 Sentinel Technologies, Inc
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00976 A Resolution authorizing payment of the annual maintenance contract with
 Harris Corporation, Lynchburg, VA for an annual support agreement for the
 Public Safety and Municipal Radio System. Contract amount of $387,632.76 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00985 A Resolution to Approve the Mutual Aid Box Alarm System-Illinois Contract
 Addendum, Ordinance, and Secretary/Clerk Certificate.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00988 A Resolution Authorizing the Execution of a Hotel Occupancy Tax Rebate
 Agreement with Midwest Management II, Inc., for the Property at 111 North
 Broadway
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00992 A Resolution Authorizing Execution of Labor Agreement Between the City of
 Aurora and Local 99 of the International Association of Firefighters,
 AFL/CIO/CLC.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00994 A Resolution Authorizing the Purchase of Excess Liability and Cyber Liability
 Insurance for the Period of December 31, 2014 through December 31, 2015
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00995 A Resolution Authorizing An Agreement for Health Insurance Stop/Loss
 Coverage with QBE Insurance Group, Ltd. For the Period January 1, 2015
 through December 31, 2015
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00996 A Resolution Authorizing the Renewal Purchase of Property/Boiler-Machinery,
 Excess Workers Compensation, Crime and Fine Arts Insurance for the Period
 of December 31, 2014 through December 31, 2015.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-01011 A Resolution Authorizing the Renewal Contract With Broadspire Services, Inc.
 To Provide Third-Party Administrative Services For The City’s General & Auto
 Liability Claims And Workers’ Compensation Claims As of January 1, 2015.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final December 2, 2014


 14-01020 An Ordinance Adopting An Annual Budget For The Fiscal Year Beginning
 January 1, 2015 and Ending December 31, 2015 In Lieu Of Passage Of An
 Appropriation Ordinance.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-01021 A Resolution authorizing the Mayor and City Clerk to execute all of the
 aforementioned documents for the acquisition of real property known as 590
 Parker Avenue, Aurora, IL in the amount of $58,000.00
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, November 25, 2014
 and Reviewed the Following Items:
 14-00782 A Traffic Study for Summerlin Drive. Ward 9, Alderman Bugg

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00857 A Traffic Study for the Plum Street & Iroquois Drive intersection. Ward 4,
 Alderman Donnell
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00901 A Traffic Study for the Stonegate/Carillon community. Ward 10, Alderman
 Johnson.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00906 A Traffic Study for N. May Street 500-600 Block. Ward 6, Alderman Saville.

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00990 A Parking Study for 4th Avenue in the 500 Block. Ward 3, Alderman Mesiacos.

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)




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Committee of the Whole Agenda - Final December 2, 2014



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday,
 November 24, 2014 and Reviewed the Following Items:
 13-00788 Resolution for acceptance of improvements and waiving the maintenance
 period for the Ogden Avenue Professional Center
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-01001 A Resolution authorizing the Director of Purchasing and City Clerk to enter into
 an agreement with Engineering Enterprises, Inc., 52 Wheeler Road, Sugar
 Grove, IL 60554 to provide construction engineering services for the Lincoln
 Avenue Emergency Sanitary Sewer Repairs Project .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 ADJOURN

 CLOSED SESSION




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 December 02, 2014
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:07 p.m. by Mayor
 Weisner, and the Roll was called.
 Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John
 Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman
 Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and
 Alderman Richard Irvin
 Absent 1 - Alderman Bob O'Connor


 MINUTES OF MEETING OF NOVEMBER 18, 2014

 14-01017 Approval of the Minutes of the November 18, 2014 Committee of the
 Whole meeting.
 Alderman Hart-Burns moved, seconded by Alderman Irvin, to approve the
 minutes of the Council Meeting held on November 18, 2014. Motion carried by
 voice vote.

 Aye: 10 - Alderman Bohman, Alderman Mesiacos, Alderman Donnell, Alderman
 Peters, Alderman Saville, Alderman Hart-Burns, Alderman Mervine,
 Alderman Bugg, Alderman Johnson and Alderman Irvin

 Abstain: 1- Alderman Garza


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-00936 A Resolution Authorizing Approval of the 2015-2019 Consolidated
 Plan for Federal Funding and the 2015 Annual Action Plan Funding
 Recommendations - Community Development Block Grant (CDBG)
 and HOME Investment Partnership Act Programs (HOME) .
 Neighborhood Redevelopment manager, Jeff McLaughlin, spoke briefly about this
 item.
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final December 2, 2014



 14-00940 A Resolution Authorizing an Annual Action Plan Substantial
 Amendment (2014 - #5) to Reflect Funding Re/Allocations for the
 Community Development Block Grant (CDBG) and HOME Investment
 Partnerships Act (HOME) Programs .
 Neighborhood Redevelopment manager, Jeff McLaughlin, spoke briefly about this
 item.

 (PLACED ON CONSENT AGENDA)


 FINANCE COMMITTEE RECOMMENDATIONS

 14-00919 A Resolution Authorizing the Execution of a Development Agreement
 with the Boy Scouts of America Three Fires Council .
 Assistant Chief of Staff Rick Guzman spoke briefly about this item, and introduced
 Mr. Joseph Wiltrout, Scout Executive for the Boy Scouts of America Three Fires
 Council, and Mr. Andrew Glassford, Director of the Boy Scouts National Foundation,
 present at today's meeting.
 Mr. Wiltrout spoke to the City Council about the vision for what they call the "Youth
 Leadership Center" in Aurora.

 (PLACED ON CONSENT AGENDA)


 14-00948 A Resolution Awarding Contracts to Supply Process Chemicals for the
 Water Production Division.
 (PLACED ON CONSENT AGENDA)


 14-00954 A Resolution Authorizing the Purchase of Cisco computing and
 networking equipment for the Police Department in the amount of
 $109,441.77 from Sentinel Technologies, Inc .
 Chief Technology Officer Ted Beck explained this item will provide additional
 equipment for the Police Department to augment their existing system.
 (PLACED ON CONSENT AGENDA)


 14-00976 A Resolution authorizing payment of the annual maintenance contract
 with Harris Corporation, Lynchburg, VA for an annual support
 agreement for the Public Safety and Municipal Radio System.
 Contract amount of $387,632.76 .
 (PLACED ON CONSENT AGENDA)


 14-00985 A Resolution to Approve the Mutual Aid Box Alarm System-Illinois
 Contract Addendum, Ordinance, and Secretary/Clerk Certificate.
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final December 2, 2014



 14-00988 A Resolution Authorizing the Execution of a Hotel Occupancy Tax
 Rebate Agreement with Midwest Management II, Inc., for the Property
 at 111 North Broadway.
 Chief Development Services Officer Bill Wiet, Seize the Future CEO Dave Hulseberg,
 and Midwest Management and Operator Rocky Pintozzi spoke briefly about this item.
 (PLACED ON CONSENT AGENDA)


 14-00992 A Resolution Authorizing Execution of Labor Agreement Between the
 City of Aurora and Local 99 of the International Association of
 Firefighters, AFL/CIO/CLC.
 Chief Administrative Services officer, Alex Alexandrou, spoke briefly about this item,
 and pointed out some of the changes to the Fire contract. Alexandrou explained they
 are pleased with the work done in collaboration with the Fire Union team and Fire
 Management.
 (PLACED ON CONSENT AGENDA)


 14-00994 A Resolution Authorizing the Purchase of Excess Liability and Cyber
 Liability Insurance for the Period of December 31, 2014 through
 December 31, 2015.
 Chief Administrative Services officer, Alex Alexandrou, spoke briefly about this item,
 and added that the fact that the market is favorable and we have had no claims for
 this year have contributed to a flat renewal.
 (PLACED ON CONSENT AGENDA)


 14-00995 A Resolution Authorizing An Agreement for Health Insurance
 Stop/Loss Coverage with QBE Insurance Group, Ltd. For the Period
 January 1, 2015 through December 31, 2015 .
 Chief Administrative Services officer, Alex Alexandrou, spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00996 A Resolution Authorizing the Renewal Purchase of
 Property/Boiler-Machinery, Excess Workers Compensation, Crime and
 Fine Arts Insurance for the Period of December 31, 2014 through
 December 31, 2015.
 Chief Administrative Services officer, Alex Alexandrou, spoke about this item.

 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final December 2, 2014



 14-01011 A Resolution Authorizing the Renewal Contract With Broadspire
 Services, Inc. To Provide Third-Party Administrative Services For The
 City’s General & Auto Liability Claims And Workers’ Compensation
 Claims As of January 1, 2015.
 Chief Administrative Services officer, Alex Alexandrou, spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-01020 An Ordinance Adopting An Annual Budget For The Fiscal Year
 Beginning January 1, 2015 and Ending December 31, 2015 In Lieu Of
 Passage Of An Appropriation Ordinance.
 City Treasurer Brian Caputo presented a summary on the 2015 City of Aurora
 budget.
 Caputo explained next year's budget shows expenditures of $421.6 million, and after
 backing out carryovers of $37.8 million, the budget is $383.9 million, which is an
 increase of approximately 5.9% over the prior year. Caputo addressed the
 substantive budget changes within the schedule provided.

 (PLACED ON UNFINISHED BUSINESS)


 14-01021 A Resolution authorizing the Mayor and City Clerk to execute all of the
 aforementioned documents for the acquisition of real property known
 as 590 Parker Avenue, Aurora, IL in the amount of $58,000.00 .
 Neighborhood Standards Director Jim Pilmer spoke briefly about this item. Pilmer
 explained the property in question will be demolished, and 50% of the demolition
 costs will be grant funded.
 (PLACED ON CONSENT AGENDA)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 14-00782 A Traffic Study for Summerlin Drive. Ward 9, Alderman Bugg

 (INFORMATION ONLY)


 14-00857 A Traffic Study for the Plum Street & Iroquois Drive intersection. Ward
 4, Alderman Donnell
 (INFORMATION ONLY)


 14-00901 A Traffic Study for the Stonegate/Carillon community. Ward 10,
 Alderman Johnson.
 (INFORMATION ONLY)


 14-00906 A Traffic Study for N. May Street 500-600 Block. Ward 6, Alderman
 Saville.
 This item was returned to the Government Operations Committee



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Committee of the Whole Meeting Minutes - Final December 2, 2014



 14-00990 A Parking Study for 4th Avenue in the 500 Block. Ward 3, Alderman
 Mesiacos.
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 13-00788 A Resolution for acceptance of improvements and waiving the
 maintenance period for the Ogden Avenue Professional Center .
 (PLACED ON CONSENT AGENDA)


 14-01001 A Resolution authorizing the Director of Purchasing and City Clerk to
 enter into an agreement with Engineering Enterprises, Inc., 52
 Wheeler Road, Sugar Grove, IL 60554 to provide construction
 engineering services for the Lincoln Avenue Emergency Sanitary
 Sewer Repairs Project.
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 Chief Management Officer Carie Anne Ergo provided an update on 5 Way, LLC. Ergo
 advised the committee members that funds in the amount of $275,000, originally held
 in escrow according to the Redevelopment Agreement, and which had been removed
 without notice to the city, along with all professional fees paid to the Developer, have
 been paid back to the city within the 90 day cure period. The Redevelopment
 Agreement is now void.

 ADJOURN

 Alderman Hart-Burns moved, seconded by Alderman Bohman, to adjourn the
 meeting at 5:56 p.m. Motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk




City of Aurora Page 5