Finance Committee — Aurora, IL
Date: 2021-04-29

Finance Committee Meeting
 City of Aurora Remote Access Only
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final-revised Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Thursday Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 April 29, 2021 Alderman Emmanuel Llamas

 3:00 PM

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR
 PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL:
 Phone Number: +1 312-626-6799
 Meeting ID: 836-6314-0047

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 AGENDA CLERK NO LATER THAN 1:00 PM ON April 29, 2021 - VIA EMAIL:
 aldermensoffice@aurora.il.us OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED, AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
 ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
 PUBLIC.

CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

21-0269 Approval of the minutes of the April 15, 2021 Finance Committee meeting.

 PUBLIC COMMENT

 AGENDA

21-0257 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning
 January 1, 2020 and Ending December 31, 2020 (Amendment #1 For The 2020
 Fiscal Year).

20-0886 A Resolution requesting ratification of Professional Services for IT Project
 Management Office (PMO) Framework and Toolkit with Crowe, LLP, 225 W.
 Wacker Drive, Chicago, Illinois 60606 in the amount not to exceed $60,000 .
City of Aurora Page 1 Printed on 4/27/2021
Finance Committee Agenda - Final-revised April 29, 2021


21-0097 A Resolution Authorizing the Sale of Obsolete and Surplus Property.

21-0271 A Resolution approving the purchase of bulk rock salt in the amount of $81.13 per
 ton from Compass Minerals America Inc. Overland, Kansas for the Division of
 Street Maintenance under the DuPage County Joint Purchasing Agreement Bid for
 the 2021-2022 winter season .

21-0274 A Resolution Authorizing Well Maintenance Services for Well No. 26 for the Water
 Production Division in an amount not to exceed $180,000.00 to Layne Christensen
 Company, Aurora, IL.

21-0277 A Resolution Amending Membership Agreement for the THRIVE Collaborative
 Center

21-0281 A Resolution requesting approval for additional contracts as a part of the Intrado
 Next Gen E911 system improvements to Intrado Life and Safety Solutions for
 $20,160, to Word Systems, LLC for $6,690 and to Sentinel Technologies, Inc. for
 $14,822 for integration with the Intrado Viper NG911 phone system .

21-0261 Requesting approval to increase the contract with Melrose Pyrotechnics by
 $30,000 for the 2021 Independence Day fireworks display .

 CLOSED SESSION

 ADJOURNMENT:

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php]

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours in
 advance of the scheduled meeting. The Aldermen's Office can be reached in person at
 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at
 aldermensoffice@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 2 Printed on 4/27/2021

Finance Committee
 City of Aurora Meeting Remote Access
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 April 29, 2021
 3:00 PM
 Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 Alderman Emmanuel Llamas

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR
 PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL:
 Phone Number: +1 312-626-6799
 Meeting ID: 836-6314-0047

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 AGENDA CLERK NO LATER THAN 1:00 PM ON April 29, 2021 - VIA EMAIL:
 aldermensoffice@aurora.il.us OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED, AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
 ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
 PUBLIC.

 CALL TO ORDER:

 Chairperson Bob O'Connor called his last Finance Committee meeting to order
 at 3:01 p.m.

 ROLL CALL

 Present: 4 - Vice Chair Edward Bugg, Alderman Carl Franco, Alderman Scheketa
 Hart-Burns and Alderman Emmanuel Llamas




City of Aurora Page 1
Finance Committee Meeting Minutes - Final April 29, 2021



 OTHERS PRESENT

 Shelly Windett, Aldermen's Office; Denzel Lee, IT; Martin Lyons, Finance; Rich
 Jacobs, Aldermen's Office; David Schumacher, Public Works; Chris Ragona,
 Neighborhood Redevelopment; Marissa Spencer, Law; Alex Voigt, Mayor's
 Office; Tim Forbes, Street Department; Bea Rodriguez-Fransen, Innovation &
 Core Services; Dan Barreiro, Community Services; Derrick Winston, Equipment
 Services; Gary Fript, Police Communications; Jason Bauer, Engineering; Jeff
 Anderson, IT; Jessica Price, Purchasing; Ken Schroth, Public Works; Gina
 Moga, Special Events; Stacey Peterson, Budget; Tracy Van Hook, Police
 Communications; Jim Birchall, Central Services; Michael Pegues, IT

 APPROVAL OF MINUTES

 21-0269 Approval of the minutes of the April 15, 2021 Finance Committee
 meeting.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this meeting be accepted and filed. The motion carried.

 Ayes: 5


 PUBLIC COMMENT


 AGENDA

 20-0886 A Resolution requesting ratification of Professional Services for IT
 Project Management Office (PMO) Framework and Toolkit with Crowe,
 LLP, 225 W. Wacker Drive, Chicago, Illinois 60606 in the amount not to
 exceed $60,000.
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0097 A Resolution Authorizing the Sale of Obsolete and Surplus Property.

 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0271 A Resolution approving the purchase of bulk rock salt in the amount of
 $81.13 per ton from Compass Minerals America Inc. Overland, Kansas
 for the Division of Street Maintenance under the DuPage County Joint
 Purchasing Agreement Bid for the 2021-2022 winter season .
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.


City of Aurora Page 2
Finance Committee Meeting Minutes - Final April 29, 2021


 Ayes: 5


 21-0274 A Resolution Authorizing Well Maintenance Services for Well No. 26 for
 the Water Production Division in an amount not to exceed $180,000.00
 to Layne Christensen Company, Aurora, IL.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0277 A Resolution Amending Membership Agreement for the THRIVE
 Collaborative Center and conferring authority upon a City department or
 division head, or the Chief Management Officer, to enter into agreements
 for nominal consideration only on behalf of the THRIVE Collaborative
 Center.
 This Resolution was held.


 21-0281 A Resolution requesting approval for additional contracts as a part of the
 Intrado Next Gen E911 system improvements to Intrado Life and Safety
 Solutions for $20,160, to Word Systems, LLC for $6,690 and to Sentinel
 Technologies, Inc. for $14,822 for integration with the Intrado Viper
 NG911 phone system.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0257 An Ordinance Amending The Annual Budget For The Fiscal Year
 Beginning January 1, 2020 and Ending December 31, 2020
 (Amendment #1 For The 2020 Fiscal Year).
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0261 A Resolution requesting approval to increase the contract with Melrose
 Pyrotechnics by $30,000 for the 2021 Independence Day fireworks
 display
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 CLOSED SESSION




City of Aurora Page 3
Finance Committee Meeting Minutes - Final April 29, 2021



 ADJOURNMENT:

 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this meeting be adjourned. The motion carried. Chaiirperson Bob
 O'Connor adjourned the meeting at 3:53 p.m.

 Ayes: 5


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php]

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours in
 advance of the scheduled meeting. The Aldermen's Office can be reached in person at
 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at
 aldermensoffice@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4