Committee of the Whole — Aurora, IL
Date: 2014-02-04

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 February 04, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF JANUARY 21, 2014

 14-00009 Approval of the Minutes of the January 21, 2014 Committee of the Whole
 meeting.


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, January 30, 2014 and
 Reviewed the Following Items:
 13-00956 An Ordinance granting a Special Use Permit for an Educational Services use
 located at 841 N. Lake Street, Aurora, Illinois
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00957 An Ordinance amending Ordinance Number 3100, being the Aurora Zoning
 Ordinance and the Zoning Map attached thereto, by rezoning property located
 at 302 W. Downer Place from B-1 to R-2 District
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00010 A Resolution Authorizing Approval of a Revision to the City of Aurora Annual
 Action Plan 2014
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final February 4, 2014



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, January 28, 2014 and Reviewed the
 Following Items:
 13-00860 Resolution Authorizing the Execution of a Development Agreement with 210 N.
 Lake Street, LLC for 212 N. Lake Street and 221 Spruce Street (210 N. Lake
 Street, LLC - AU22/1-13.026-AG - SP - Ward 6)
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00928 Resolution Authorizing the Execution of a Development Agreement with
 Salvatore Arenella for 30 N. Broadway (Salvatore Arenella - AU22/3-13.050-AG
 - ES - Ward 2)
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00949 A Resolution Approving a Development Agreement for HOME and NSP
 Program Loans Between the City of Aurora and Brinshore Development LLC
 (DBA Boreas LLC) for Scattered-Site Housing Development in the City of
 Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00012 A Resolution Authorizing the Mayor to Execute a Professional Services
 Agreement with HR Green Inc 8 East Galena Blvd Aurora IL 60506 for the
 Phase II Engineering of the Galena Blvd Two Way Conversion .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00015 A Resolution authorizing the Mayor and City Clerk to approve the Local Agency
 Agreement for Federal Participation with the State of Illinois and execute the
 Phase II Engineering Services Agreement with HR Green, Inc. for the Eola
 Road (Montgomery Road to 87th Street) Project, Section 10-00292-00-WR .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00025 A Resolution authorizing the purchase of new duty ammunition for sworn police
 personnel.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00028 A Resolution to Accept the Parts and Materials Quotations for the Water and
 Sewer Maintenance Division.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00030 A Resolution Authorizing the Extension of an Agreement with Dan Shomon Inc.
 for Government Affairs Consulting Services.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final February 4, 2014


 14-00043 A Resolution Authorizing the Execution of an Investment Fiduciary Service
 Agreement for the Implementation of Fund Menu Option 2B of the Section 457
 Deferred Compensation Plan Offered by the City of Aurora Through Nationwide
 Retirement Solutions and Other Related Actions .
 COMMITTEE RECOMMENDED: APPROVAL 3-0



 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, January 28, 2014 and
 Reviewed the Following Items:
 14-00023 A Traffic Study for Sunnymere parking signage in front of the two exit /entrances
 at 925 Sixth Avenue. Ward 3; Alderman Mesiacos
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED (INFORMATION ONLY)
 3-0

 14-00024 A Traffic Study for 811 High Street parking signage. Ward 1; Alderman Bohman

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED (INFORMATION ONLY)
 3-0

 14-00042 Steck Elementary School PTA Fun Run, Saturday September 27, 2014 from
 9:00am to 10:30am
 COMMITTEE RECOMMENDED: APPROVAL (INFORMATION ONLY) 3-0



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infastructure Committee Met On Monday, January
 27, 2014 and Reviewed the Following Items:
 14-00005 A Resolution to Award a Contract for the Ashland Avenue Sanitary Sewer
 Replacement Project to Superior Excavating Co. of P.O. Box 575, Channahon,
 IL. 60410
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00007 A Resolution Authorizing the Upgrade of Hardware and Software Components
 of the Lime Slaking Control System for the Water Production Division .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00031 A Resolution Authorizing the Execution of an Intergovernmental Agreement
 between the City of Aurora and the Fox Metro Water Reclamation District for
 Work Related to the CSO Control Policies.
 COMMITTEE RECOMMENDED: APPROVAL 3-0



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Committee of the Whole Agenda - Final February 4, 2014


 MAYOR’S REPORT

 COMMITTEE OF THE WHOLE RECOMMENDATION

 14-00070 A Resolution Appointing Shaun Thomas, Marco Martin and Adam Marshall and
 Reappointing Michael Kluber to the Electrical Commission.


 REQUESTS AND REFERRALS
 (None)

ADJOURN

CLOSED SESSION




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 February 04, 2014
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:10 p.m. by Mayor
 Weisner, and the Roll was called.
 Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine,
 Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard
 Irvin, and Alderman Bob O'Connor
 Absent 1 - Alderman John Peters


 MINUTES OF THE MEETING OF JANUARY 21, 2014

 14-00009 Approval of the Minutes of the January 21, 2014 Committee of the
 Whole meeting.
 Alderman Mervine moved, seconded by Alderman Irvin, to approve the minutes
 of the Council Meeting held on January 21, 2014. Motion carried.

 Aye: 9- Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Saville, Alderman Mervine, Alderman Bugg, Alderman
 Johnson and Alderman Irvin

 Abstain: 2- Alderman Hart-Burns and Alderman O'Connor




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Committee of the Whole Meeting Minutes - Final February 4, 2014



 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 13-00956 An Ordinance granting a Special Use Permit for an Educational
 Services use located at 841 N. Lake Street, Aurora, Illinois
 Alderman Mesiacos announced that his firm are the architects of record for this
 project and its proposed use. Because a conflict exists, Alderman Mesiacos will
 abstain from voting in all kinds of council action on this matter.
 Attorney Vincent Tessitore spoke on behalf on St. Augustine College, and explained
 that they are under contract to purchase the property at 841 N. Lake St. Also present
 was Mr. Paul Heck, Vice President of Technology Research and Systems for St.
 Augustine College. Tessitore gave some background about St. Augustine being the
 first bilingual institution of higher learning to be granted operating authority by the
 Illinois State Board of Higher Education. Tessitore added that the proposed use for
 Aurora is intended to have 200 students, with a maximum of 50-60 people at the site
 at any given time. Tessitore concluded by stating that St. Augustine is looking forward
 to coming into the community.
 (PLACED ON CONSENT AGENDA)


 13-00957 An Ordinance amending Ordinance Number 3100, being the Aurora
 Zoning Ordinance and the Zoning Map attached thereto, by rezoning
 property located at 302 W. Downer Place from B-1 to R-2 District
 Zoning Administrator Ed Sieben spoke briefly about this item .

 (PLACED ON CONSENT AGENDA)


 14-00010 A Resolution Authorizing Approval of a Revision to the City of Aurora
 Annual Action Plan 2014
 Neighborhood Redevelopment manager Jeff McLaughlin explained that last year,
 after they processed the city's Annual Action Plan, HUD demanded that they resubmit
 it with contingency language that would explain what would happen if the CDBG and
 HOME allocations were raised or lowered based on the federal allocation of funds.
 The solution includes putting money into the Rebuilding Aurora Handicapped
 Accessibility Ramp program if the CDBG and/or HOME dollars are raised. If the
 dollars are lowered, all the programs would be cut appropriately. McLaughlin added
 this does not change the awards to subrecipients for last year.
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final February 4, 2014



 FINANCE COMMITTEE RECOMMENDATIONS

 13-00860 Resolution Authorizing the Execution of a Development Agreement
 with 210 N. Lake Street, LLC for 212 N. Lake Street and 221 Spruce
 Street (210 N. Lake Street, LLC - AU22/1-13.026-AG - SP - Ward 6)
 Chief Development Services Officer Bill Wiet spoke about this item , and gave a brief
 background about Sav-a-Lot. Wiet said this is a ten(10) year agreement - a five(5)
 year funding commitment, and an additional five(5) years during which it will remain
 as a grocery store.
 Owner, developer and franchisee for the Sav-a-Lot at this location, Joe Rossi,
 expressed they are excited about coming to Aurora .
 Mayor Weisner said he is looking forward to seeing activity in that area .

 (PLACED ON CONSENT AGENDA)


 13-00928 Resolution Authorizing the Execution of a Development Agreement
 with Salvatore Arenella for 30 N. Broadway (Salvatore Arenella -
 AU22/3-13.050-AG - ES - Ward 2)
 Alderman Mervine mentioned that although Mr. Arenella is his neighbor and
 Alderman Mervine is aware of this project, he is not actively involved in any way in
 this project. Alderman Mervine will be discussing and voting on this project.
 Chief Development Services Officer Bill Wiet expained that Mr. Arenella purchased
 30 N. Broadway, which was the home to Ziegler music, back in February. The plan is
 to create residential units on the first and second floors, and remove a small third
 unit.

 (PLACED ON CONSENT AGENDA)


 13-00949 A Resolution Approving a Development Agreement for HOME and
 NSP Program Loans Between the City of Aurora and Brinshore
 Development LLC (DBA Boreas LLC) for Scattered-Site Housing
 Development in the City of Aurora.
 Jeff McLaughlin explained that one of the options we have with this agreement is the
 ability to purchase homes that were converted into multiple-unit homes in
 predominantly single-family home residential areas, and convert them back to
 single-family homes. McLaughlin added that they have made it a priority for the
 developer to look at and purchase these homes, and they have defined "single-family
 home" within the agreement.
 (HELD FOR TWO WEEKS)


 14-00012 A Resolution Authorizing the Mayor to Execute a Professional Services
 Agreement with HR Green Inc 8 East Galena Blvd Aurora IL 60506 for
 the Phase II Engineering of the Galena Blvd Two Way Conversion .
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final February 4, 2014



 14-00015 A Resolution authorizing the Mayor and City Clerk to approve the Local
 Agency Agreement for Federal Participation with the State of Illinois
 and execute the Phase II Engineering Services Agreement with HR
 Green, Inc. for the Eola Road (Montgomery Road to 87th Street)
 Project, Section 10-00292-00-WR .
 (PLACED ON CONSENT AGENDA)


 14-00025 A Resolution authorizing the purchase of new duty ammunition for
 sworn police personnel .
 (PLACED ON CONSENT AGENDA)


 14-00028 A Resolution to Accept the Parts and Materials Quotations for the
 Water and Sewer Maintenance Division.
 (PLACED ON CONSENT AGENDA)


 14-00030 A Resolution Authorizing the Extension of an Agreement with Dan
 Shomon Inc. for Government Affairs Consulting Services.
 (PLACED ON CONSENT AGENDA)


 14-00043 A Resolution Authorizing the Execution of an Investment Fiduciary
 Service Agreement for the Implementation of Fund Menu Option 2B of
 the Section 457 Deferred Compensation Plan Offered by the City of
 Aurora Through Nationwide Retirement Solutions and Other Related
 Actions.
 Brian Caputo said this item refers to one of four of the deferred compensation plans
 offered to employees by the city, the Nationwide Retirement Solutions plan.
 Nationwide is the vendor, but they do not exercise any fiduciary responsibility over
 watching the funds. Following a trend in the industry, Nationwide is now offering
 fiduciary support from Morningstar, a well recognized investment firm. Caputo
 explained the differences between the various options offered, and made a
 recommendation for one of the options.
 (PLACED ON CONSENT AGENDA)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 14-00023 A Traffic Study for Sunnymere parking signage in front of the two
 exit/entrances at 925 Sixth Avenue. Ward 3; Alderman Mesiacos
 (INFORMATION ONLY)


 14-00024 A Traffic Study for 811 High Street parking signage. Ward 1; Alderman
 Bohman
 (INFORMATION ONLY)




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Committee of the Whole Meeting Minutes - Final February 4, 2014



 14-00042 Steck Elementary School PTA Fun Run, Saturday September 27, 2014
 from 9:00am to 10:30am
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 14-00005 A Resolution to Award a Contract for the Ashland Avenue Sanitary
 Sewer Replacement Project to Superior Excavating Co. of P.O. Box
 575, Channahon, IL. 60410
 (PLACED ON CONSENT AGENDA)


 14-00007 A Resolution Authorizing the Upgrade of Hardware and Software
 Components of the Lime Slaking Control System for the Water
 Production Division.
 (PLACED ON CONSENT AGENDA)


 14-00031 A Resolution Authorizing the Execution of an Intergovernmental
 Agreement between the City of Aurora and the Fox Metro Water
 Reclamation District for Work Related to the CSO Control Policies.
 (PLACED ON CONSENT AGENDA)


 COMMITTEE OF THE WHOLE RECOMMENDATION

 14-00070 A Resolution Appointing Shaun Thomas, Marco Martin and Adam
 Marshall and Reappointing Michael Kluber to the Electrical
 Commission.
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 Mayor Weisner spoke about the ongoing struggle with trying to ensure that we are
 sufficiently supplied with salt through the upcoming weeks. Mayor Weisner stated we
 are receiving a shipment this week, but we are still in a position where we may have
 to use salt sparingly.

 ADJOURN

 Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the
 meeting at 5:36 p.m. Motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk

City of Aurora Page 5