Committee of the Whole — Aurora, IL
Date: 2014-06-03

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 June 03, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF MAY 20, 2014.

 14-00435 Approval of the minutes of the May 20, 2014 Committee of the Whole Meeting.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, May 29, 2014 and
 Reviewed the Following Items:
 14-00287 An Ordinance Amending Chapter 34, Article II. Entitled “Planning Commission”

 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00288 A Resolution Establishing New By-Laws for the Aurora Planning Commission

 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00289 An Ordinance Amending Chapter 34 To Create A New Article IV, Entitled
 “Zoning Board of Appeals”
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00290 A Resolution Establishing New By-Laws For The Zoning Board of Appeals

 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00293 An Ordinance Amending Chapter 2, Article VI. Division 7 Entitled "Aurora
 Neighborhood Council"
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00294 A Resolution Establishing the Aurora Neighborhood Council By-Laws

 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00300 An Ordinance Granting a Variance to reduce the north side yard setback from
 15 feet to 5.6 feet for the Expansion to the Existing Facility Located at 2435
 Church Road, Aurora, Illinois 60502
 COMMITTEE RECOMMENDED: APPROVAL 3-0

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Committee of the Whole Agenda - Final June 3, 2014


 14-00322 A Resolution Approving the Final Plan for a Montessori School Use located at
 4100 Westbrook Drive, Aurora, Illinois 60504.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00331 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning
 Ordinance and the Zoning Map attached thereto, by Rezoning the Property
 located at 65 S. Chestnut Street from R-5 Multiple Family Dwelling to R-2 One
 Family Dwelling
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, May 27, 2014 and Reviewed the
 Following Items:
 14-00297 A Resolution Authorizing the Reimbursement of Funds to Aurora Civic Center
 Authority for RiverEdge Park Not to Exceed $162,000 for 2014 Facility
 Enhancements
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00380 A Resolution Authorizing the Director of Purchasing to Execute the Engineering
 Agreement with IMS Infrastructure Services, LLC.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00382 A Resolution Authorizing the First Amendment to the Agreement between the
 City of Aurora and Two Brothers Roundhouse Inc. for the Main Food Vendor
 Services at RiverEdge Park Music Garden
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00386 A Resolution Authorizing a Professional Services Agreement for the
 Development of a Strategic Plan to Reduce Water Loss for the Water Loss
 Mitigation Task Force
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00391 A Resolution Authorizing acceptance of the bid for the replacement of the roof
 of the Aurora Central Fire Station, (75 N. Broadway St). From Elens & Maichin
 Roofing of Joliet, Illinois for $129,370.00.
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 14-00406 A Resolution Approving Annual Grant Funding To Seize The Future
 Development Foundation For A Downtown Grant Initiative To Be Called Finish
 Line Downtown Grant Program
 COMMITTEE RECOMMENDED: APPROVAL 2-0




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Committee of the Whole Agenda - Final June 3, 2014


 14-00412 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning
 January 1, 2013 And Ending December 31, 2013. (Amendment #2 For The
 2013 Fiscal Year)
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, May 27, 2014 and
 Reviewed the Following Items:
 14-00378 A Resolution Authorizing the Execution of a Law Enforcement Mutual Aid
 Agreement and the Existence and Formation of the Illinois Law Enforcement
 Alarm System by Intergovernmental Cooperation.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00408 A Resolution approving the issuance of a music festival permit to St . Nicholas
 Church, 308 High St., for Saturday June 28th, 2014 from 12:00 noon to 8:00
 p.m., and Sunday June 29th, 2014, from 12:00 noon until 7:30 p.m.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0

 14-00255 A Traffic Study for Station Blvd and the Lehigh Station community for the
 installation of Pedestrian Crosswalk signage. Ward 10, Alderman Johnson
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00348 Requesting approval to stage the City of Aurora's annual 4th of July Fireworks
 Display and Evening Activities to be held on Friday, July 4, 2014 from 5:00 p.m.
 to 10:30 p.m.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00361 A Traffic Study for W. Downer Place near Garfield Avenue to determine Speeds
 and Truck Traffic volumes. Ward 5; Alderman Peters
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00365 Request to close Palace from California to Colorado for the "10 on 10th" on
 June 10, 2014 from 6:00 to 8:00 pm sponsored by Cease Fire.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00366 A Traffic Study for the Intersection N. Elmwood Drive and Old Indian Trail Ward
 6; Alderman Saville
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00367 A Traffic Study on N. Highland Avenue for special signage. Ward 6; Alderman
 Saville
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)




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Committee of the Whole Agenda - Final June 3, 2014


 14-00375 A Traffic Study for E. New York Street and Commons Drive regarding
 eastbound NO RIGHT TURN ON RED signage. Ward 10, Alderman Johnson
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 14-00376 A Traffic Study near Summerlin Park. Ward 9, Alderman Bugg

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00377 A Traffic Study for S. Farnsworth Avenue and Hafenrichter Road intersection for
 installing Pedestrian Crossing signage and pavement markings from the south
 side of Hafenrichter Road across Farnsworth Avenue. Ward 9, Alderman Bugg
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00394 A Traffic Study on Cumberland Road for the installation of a Handicap Parking .
 Ward 7, Alderman Hart-Burns
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 14-00401 Requesting permission for the Family Bible Church to close Marseillaise
 between Commonwealth and LeGrande on June 11 between the hours of 8:00
 am and 4:00 pm to kick off their summer program for kids
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00403 Request to use Phillips Park for Your Health Vision's City of Lights 10K, Friday,
 July 4, 2014 from 7:00am to 8:30am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00404 Request to use Fire Station #8 grounds and Phillips Park Zoo by the Fox Valley
 Park District for the Amazing Race, Saturday, August 9, 2014 from 9:00am to
 1:00pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00407 Three Fires Council Foxfire District is requesting permission to have an Archery
 and BB Gun Range at its Cub Scout Day Camp, proposed to be held at Phillips
 Park from July 13, 2014 to July 18, 2014 from 7:00am to 8:30pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infastructure Committee Met On Wednesday, May
 28, 2014 and Reviewed the Following Items:
 14-00383 A Resolution for accepting of improvements and maintenance security for The
 Supreme Courts - 880 Frontenac Ct.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final June 3, 2014


 14-00411 A Resolution for Reduction of the Developer's Security for Station Blvd.
 Roadway Improvements
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 14-00437 A Resolution Authorizing the Execution of a Redevelopment Agreement with
 Aurora Curbside Limited for the Property Located at 260 South Highland
 Avenue

 14-00436 An Ordinance Accepting an Assignment of an Agreement for Purchase and
 Sale of Certain Improved Real Property Commonly Known as 143 Middle
 Avenue, Aurora, Illinois (Jeffrey L. and Karen Sue Anderson, Seller).

 MAYORAL APPOINTMENTS

 14-00396 A Resolution Appointing Marge Linnane and Reappointing Judith Morrison ,
 Leticia Morales-Perez and William Powell to the Civil Service Commission.

 REQUESTS AND REFERRALS

 14-00441 AU21/2-14.179-V - Variance Petition for side and rear yard setbacks to allow for
 a single car detached 20 foot by 12 foot garage by SUSAN LAIS AND EMILY
 DUMONT (Ward 6 - ES)
 ADJOURN

 CLOSED SESSION




City of Aurora Page 5 Printed on 6/2/2014

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 June 03, 2014
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:04 p.m. by Mayor
 Weisner, and the Roll was called.
 Present 11 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine,
 Alderman Edward Bugg, Alderman Richard Irvin, and Alderman Bob
 O'Connor
 Absent 2 - Alderman Juany Garza, and Alderman Lynne Johnson


 MINUTES OF THE MEETING OF MAY 20, 2014.

 14-00435 Approval of the minutes of the May 20, 2014 Committee of the Whole
 Meeting.
 Alderman Hart-Burns moved, seconded by Alderman Saville, to approve the
 minutes of the Council Meeting held on May 20th, 2014. Motion carried by
 voice vote.


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-00287 An Ordinance Amending Chapter 34, Article II. Entitled “Planning
 Commission”
 Planning Director Stephane Phifer spoke about this item, which relates to the need to
 consolidate zoning ordinance language into the city Code, and the need to have
 Planning Commission bi-laws go through Council for approval.
 (PLACED ON CONSENT AGENDA)


 14-00288 A Resolution Establishing New By-Laws for the Aurora Planning
 Commission
 (PLACED ON CONSENT AGENDA)


 14-00289 An Ordinance Amending Chapter 34 To Create A New Article IV,
 Entitled “Zoning Board of Appeals”
 (PLACED ON CONSENT AGENDA)

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Committee of the Whole Meeting Minutes - Final June 3, 2014



 14-00290 A Resolution Establishing New By-Laws For The Zoning Board of
 Appeals
 (PLACED ON CONSENT AGENDA)


 14-00293 An Ordinance Amending Chapter 2, Article VI. Division 7 Entitled
 "Aurora Neighborhood Council"
 (PLACED ON CONSENT AGENDA)


 14-00294 A Resolution Establishing the Aurora Neighborhood Council By-Laws

 (PLACED ON CONSENT AGENDA)


 14-00300 An Ordinance Granting a Variance to reduce the north side yard
 setback from 15 feet to 5.6 feet for the Expansion to the Existing
 Facility Located at 2435 Church Road, Aurora, Illinois 60502
 Zoning Administrator Ed Sieben introduced Chris Maggio, with Northern Builders, and
 Mike Lucchesi, with Gonnella bakery, who spoke briefly about this item, a 50,000
 square foot expansion to their existing facility with no change to the equipment or
 current use of the facility, and which will create additional jobs (estimated between 15
 to 20) as a result.
 (PLACED ON CONSENT AGENDA)


 14-00322 A Resolution Approving the Final Plan for a Montessori School Use
 located at 4100 Westbrook Drive, Aurora, Illinois 60504 .
 General contractor and construction manager with Chappel West , Jim Alabastro,
 spoke about this item, and presented a rendering of the proposed Montessori School
 building.
 Owner and operator of the business, Silvia Dei Rossi, explained that their current
 facility, which is located by Rush Copley hospital, serves approximately 110 children
 from 6 weeks old to third grade, and has been in business for about four (4) years.
 Dei Rossi said they are also looking into the possibility of expanding the facility in the
 future.
 (PLACED ON CONSENT AGENDA)


 14-00331 An Ordinance Amending Ordinance Number 3100, being the Aurora
 Zoning Ordinance and the Zoning Map attached thereto, by Rezoning
 the Property located at 65 S. Chestnut Street from R-5 Multiple Family
 Dwelling to R-2 One Family Dwelling
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final June 3, 2014



 FINANCE COMMITTEE RECOMMENDATIONS

 14-00297 A Resolution Authorizing the Reimbursement of Funds to Aurora Civic
 Center Authority for RiverEdge Park Not to Exceed $162,000 for 2014
 Facility Enhancements
 Planning Director Stephane Phifer spoke about this item, an agreement which will
 allow for certain RiverEdge Park facility enhancements.
 Paramount Theater president and CEO talked about basic enhancement needs, such
 as emergency lights, signage, and ceiling fans, and addressed the enhancement
 request for a video wall. Mr. Rater said that this purchase would add to the customer
 experience, and would translate into long term savings, as they would no longer need
 to rent one for the bigger concerts. In addition, this item would be available for
 smaller concerts as well.

 (PLACED ON CONSENT AGENDA)


 14-00382 A Resolution Authorizing the First Amendment to the Agreement
 between the City of Aurora and Two Brothers Roundhouse Inc. for the
 Main Food Vendor Services at RiverEdge Park Music Garden
 Planning Director Stephane Phifer spoke about this item, a one year extension to the
 contract with Two Brothers Roundhouse.
 (PLACED ON CONSENT AGENDA)


 14-00380 A Resolution Authorizing the Director of Purchasing to Execute the
 Engineering Agreement with IMS Infrastructure Services, LLC.
 Public Works Director Ken Schroth spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00386 A Resolution Authorizing a Professional Services Agreement for the
 Development of a Strategic Plan to Reduce Water Loss for the Water
 Loss Mitigation Task Force
 Public Works Director Ken Schroth spoke about this item, an effort to develop a plan
 to minimize non-revenue water.
 (PLACED ON CONSENT AGENDA)


 14-00391 A Resolution Authorizing acceptance of the bid for the replacement of
 the roof of the Aurora Central Fire Station, (75 N. Broadway St). From
 Elens & Maichin Roofing of Joliet, Illinois for $129,370. 00.
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final June 3, 2014



 14-00406 A Resolution Approving Annual Grant Funding To Seize The Future
 Development Foundation For A Downtown Grant Initiative To Be Called
 Finish Line Downtown Grant Program
 Seize the Future Development Foundation President and CEO, Dave Hulseberg,
 spoke about this item, a downtown grant program that would utilize TIF 1 and TIF 3
 funds to cover 20% of building improvement costs for properties with first floor
 commercial use, and upper floor residential units.
 (PLACED ON CONSENT AGENDA)


 14-00412 An Ordinance Amending The Annual Budget For The Fiscal Year
 Beginning January 1, 2013 And Ending December 31, 2013.
 (Amendment #2 For The 2013 Fiscal Year)
 City Treasurer and CEO Brian Caputo spoke about this item.

 (PLACED ON CONSENT AGENDA)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 14-00378 A Resolution Authorizing the Execution of a Law Enforcement Mutual
 Aid Agreement and the Existence and Formation of the Illinois Law
 Enforcement Alarm System by Intergovernmental Cooperation .
 Chief of Police Greg Thomas spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00408 A Resolution approving the issuance of a music festival permit to St .
 Nicholas Church, 308 High St., for Saturday June 28th, 2014 from
 12:00 noon to 8:00 p.m., and Sunday June 29th, 2014, from 12:00
 noon until 7:30 p.m.
 (PLACED ON CONSENT AGENDA)


 14-00255 A Traffic Study for Station Blvd and the Lehigh Station community for
 the installation of Pedestrian Crosswalk signage. Ward 10, Alderman
 Johnson
 (INFORMATION ONLY)


 14-00348 Requesting approval to stage the City of Aurora's annual 4th of July
 Fireworks Display and Evening Activities to be held on Friday, July 4,
 2014 from 5:00 p.m. to 10:30 p.m.
 (INFORMATION ONLY)




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Committee of the Whole Meeting Minutes - Final June 3, 2014



 14-00361 A Traffic Study for W. Downer Place near Garfield Avenue to
 determine Speeds and Truck Traffic volumes. Ward 5; Alderman
 Peters
 (INFORMATION ONLY)


 14-00365 Request to close Palace from California to Colorado for the "10 on
 10th" on June 10, 2014 from 6:00 to 8:00 pm sponsored by Cease
 Fire.
 (INFORMATION ONLY)


 14-00366 A Traffic Study for the Intersection N. Elmwood Drive and Old Indian
 Trail Ward 6; Alderman Saville
 (INFORMATION ONLY)


 14-00367 A Traffic Study on N. Highland Avenue for special signage. Ward 6;
 Alderman Saville
 (INFORMATION ONLY)


 14-00375 A Traffic Study for E. New York Street and Commons Drive regarding
 eastbound NO RIGHT TURN ON RED signage. Ward 10, Alderman
 Johnson
 (INFORMATION ONLY)


 14-00376 A Traffic Study near Summerlin Park. Ward 9, Alderman Bugg

 (INFORMATION ONLY)


 14-00377 A Traffic Study for S. Farnsworth Avenue and Hafenrichter Road
 intersection for installing Pedestrian Crossing signage and pavement
 markings from the south side of Hafenrichter Road across Farnsworth
 Avenue. Ward 9, Alderman Bugg
 (INFORMATION ONLY)


 14-00394 A Traffic Study on Cumberland Road for the installation of a Handicap
 Parking. Ward 7, Alderman Hart-Burns
 (INFORMATION ONLY)


 14-00401 Requesting permission for the Family Bible Church to close
 Marseillaise between Commonwealth and LeGrande on June 11
 between the hours of 8:00 am and 4:00 pm to kick off their summer
 program for kids.
 (INFORMATION ONLY)




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Committee of the Whole Meeting Minutes - Final June 3, 2014



 14-00403 Your Health Vision City of Lights 10K, Friday, July 4, 2014 from
 7:00am to 8:30am.
 (INFORMATION ONLY)


 14-00404 Fox Valley Park District Amazing Race, Saturday, August 9, 2014 from
 9:00am to 1:00pm.
 (INFORMATION ONLY)


 14-00407 Three Fires Council Foxfire District is requesting permission to have an
 Archery and BB Gun Range at its Cub Scout Day Camp, proposed to
 be held at Phillips Park from July 13, 2014 to July 18, 2014 from
 7:00am to 8:30pm.
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 14-00383 A Resolution for accepting of improvements and maintenance security
 for The Supreme Courts - 880 Frontenac Ct.
 (PLACED ON CONSENT AGENDA)


 14-00411 A Resolution for Reduction of the Developer's Security for Station Blvd.
 Roadway Improvements
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 14-00436 An Ordinance Accepting an Assignment of an Agreement for Purchase
 and Sale of Certain Improved Real Property Commonly Known as 143
 Middle Avenue, Aurora, Illinois (Jeffrey L. and Karen Sue Anderson,
 Seller).
 Seize the Future Development Foundation President and CEO, Dave Hulseberg,
 spoke about this item, which will allow for the relocation of the business currently
 operating at 143 Middle Av.

 (PLACED ON UNFINISHED BUSINESS)


 14-00437 A Resolution Authorizing the Execution of a Redevelopment
 Agreement with Aurora Curbside Limited for the Property Located at
 260 South Highland Avenue
 Chief Development Services Officer Bill Wiet spoke briefly about this item , which is
 related to 14-00436.

 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final June 3, 2014



 MAYORAL APPOINTMENTS

 14-00396 A Resolution Appointing Marge Linnane and Reappointing Judith
 Morrison, Leticia Morales-Perez and William Powell to the Civil Service
 Commission.
 (REFERRED TO THE CITY COUNCIL)


 REQUESTS AND REFERRALS

 14-00441 AU21/2-14.179-V - Variance Petition for side and rear yard setbacks to
 allow for a single car detached 20 foot by 12 foot garage by SUSAN
 LAIS AND EMILY DUMONT (Ward 6 - ES)
 The above Requests and Referrals were referred to the Planning Council and
 Planning Commission.


 ADJOURN

 Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the
 meeting at 5:49 p.m. Motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk




City of Aurora Page 7