Naper Settlement Museum Board — Naperville, IL
Date: 2020-06-05

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Naper Settlement Museum Board

Friday, June 5, 2020 8:00 AM On Zoom



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
The Naperville Museum Settlement Board scheduled for June 5, 2020 will be conducted
remotely pursuant to Executive Order 2020-33 which extends Executive Order 2020-07
suspending certain requirements of the Illinois Open Meetings Act. The means by which the
public may watch, listen, and/or participate in the meeting are described below.

TO JOIN A MEETING:
The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to
participate. Simply follow the instruction below.
To login on your computer or iPad:
Click the link to join the webinar (and password if required) provided on this agenda. Once
connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen
and wait for the Chairman to recognize you. You will be unmuted. There will be a few second
delay after you’re unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and
password if required) provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until
your mic will be live. Please identify yourself for the public record and speak clearly.

PARTICIPATION GUIDELINES:
All viewpoints are welcome, positive comments and constructive criticism are encouraged.
Speakers must refrain from harassing or directing threats or personal attacks at Commission
members, staff, other speakers or members of the public. Comments made to intentionally
disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow
for city business to be accomplished.




City of Naperville Page 1 Printed on 6/1/2020
Naper Settlement Museum Board Meeting Agenda June 5, 2020



You are invited to a Zoom webinar.
When: Jun 5, 2020 08:00 AM Central Time (US and Canada)
Topic: NMSB

Please click the link below to join the webinar:
https://zoom.us/j/95603499971?pwd=NzZvOS9FOGJ5SG1OVUpaTDlIZCtwZz09
Password: 456835

Or iPhone one-tap :
  US: +13126266799,,95603499971#,,1#,456835# or
+19292056099,,95603499971#,,1#,456835#
Or Telephone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 956 0349 9971
  Password: 456835
  International numbers available: https://zoom.us/u/acJ0ILUnMe

A CALL TO ORDER:

B ROLL CALL:

C PUBLIC FORUM:

D OLD BUSINESS:

E NEW BUSINESS:

1. 20-661 Receive an update on grants.

2. 20-663 Receive Naper Settlement’s Return to Work plan.

F REPORTS:

3. 20-664 Receive remarks and updates from the President and CEO.

4. 20-666 Approve the minutes from the February 7, 2020 Naper Settlement Museum
 Board Meeting.
 Attachments: DRAFT MeetingMinutes25-Feb-2020-03-09-50

5. 20-667 Approve the Naper Settlement Operating Financial Report ending March
 31, 2020
 Attachments: March NS financials



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Naper Settlement Museum Board Meeting Agenda June 5, 2020


6. 20-669 Approve the changes in location and the updated renderings provided for
 the Agricultural Center, Thresher Pavilion, and Innovation Gateway
 buildings and move forward with changes to the existing PUD.
7. 20-670 Receive the 2020 Financial Projections.

 Attachments: 0218_001 (002)

8. 20-671 Receive updates on the events schedule and the exhibit and program
 schedules.
9. 20-672 Receive a report on Naper Settlement’s pivot to digital resources and
 Rapid Collecting Initiative.
 Attachments: LE Programming-Curatorial Collecting 5-28

10. 20-674 Receive the attendance and demographic tracking report through April
 2020.
 Attachments: attendance for NSMB thru april 2020


G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 3 Printed on 6/1/2020

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Friday, June 5, 2020

 8:00 AM



 On Zoom



Naper Settlement Museum Board
Naper Settlement Museum Board Meeting Minutes - Final June 5, 2020


CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
The Naperville Museum Settlement Board scheduled for June 5, 2020 will be conducted remotely
pursuant to Executive Order 2020-33 which extends Executive Order 2020-07 suspending certain
requirements of the Illinois Open Meetings Act. The means by which the public may watch, listen,
and/or participate in the meeting are described below.

TO JOIN A MEETING:
The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to
participate. Simply follow the instruction below.
To login on your computer or iPad:
Click the link to join the webinar (and password if required) provided on this agenda. Once
connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen
and wait for the Chairman to recognize you. You will be unmuted. There will be a few second
delay after you’re unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and
password if required) provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until
your mic will be live. Please identify yourself for the public record and speak clearly.

PARTICIPATION GUIDELINES:
All viewpoints are welcome, positive comments and constructive criticism are encouraged.
Speakers must refrain from harassing or directing threats or personal attacks at Commission
members, staff, other speakers or members of the public. Comments made to intentionally
disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow
for city business to be accomplished.




City of Naperville Page 1 Printed on 9/11/2020
Naper Settlement Museum Board Meeting Minutes - Final June 5, 2020

You are invited to a Zoom webinar.
When: Jun 5, 2020 08:00 AM Central Time (US and Canada)
Topic: NMSB

Please click the link below to join the webinar:
https://zoom.us/j/95603499971?pwd=NzZvOS9FOGJ5SG1OVUpaTDlIZCtwZz09
Password: 456835

Or iPhone one-tap :
  US: +13126266799,,95603499971#,,1#,456835# or
+19292056099,,95603499971#,,1#,456835#
Or Telephone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 956 0349 9971
  Password: 456835
  International numbers available: https://zoom.us/u/acJ0ILUnMe

A CALL TO ORDER:

 Mayor Chirico called the meeting to order at 8:04 AM. The meeting was held
 using the Zoom Video Conferencing App.


B ROLL CALL:



 STAFF ATTENDEES- Rachel Pruneda, Administrative Assistant,
 CMO; Kimberly Grazulis, Administrative Specialist, Naper
 Settlement; Harriet Pistorio, Chief Operating Officer, Naper
 Settlement; Macarena Tamayo-Calabrese, President & CEO, Naper
 Settlement; Donna Sack, Vice President & Chief Program Officer,
 Naper Settlement; Marcie Schatz, Deputy City Manager;
 STUDENT BOARD MEMBERS - Erin Lochtefeld; Cecelia Curtis
 COMMUNITY MEMBERS - Leanne Meyer-Smith, Wight & Company

 Present 7- Steve Chirico, Len Monson , Greg Waite, David Wentz, Bridget Kozlowski, Al
 Zucco, and NSMB Kelly Douglas
 Absent 2- Paul Hinterlong, and John Koranda

C PUBLIC FORUM:

 Douglas thanked the mayor for his work and leadership during the ongoing
 pandemic and recent civil unrest.


 Motion to close the public forum was made by Len Monson, seconded by Greg
 Waite.

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Naper Settlement Museum Board Meeting Minutes - Final June 5, 2020

 The motion carried by the following vote:

 Aye: 7- Chirico, Monson, Waite, Wentz, Kozlowski, Zucco, and NSMB Douglas

 Absent: 2- Hinterlong, and Koranda

D OLD BUSINESS:

E NEW BUSINESS:


1. Receive an update on grants.

 Donna Sack gave an overview of the grant from the National Endowment for
 the Humanities that Naper Settlement had applied to. This grant program is
 funded through the CARES Act. Sack explained that Naper Settlement applied
 for funds that would allow the museum to pivot its school programming to
 distance learning.


 Tamayo-Calabrese talked about two state grants that she was submitting
 applications for, both of which would fund brick-and-mortar pieces of the Ag
 Center and Innovation Gateway.


 Chirico asked if there were more grants available now compared to past years
 due to the COVID pandemic. Tamayo-Calabrese said that there are a variety of
 grants as usual, though more this year focused on digital programming. She
 added that the development team is looking into getting money from private
 donors and foundations for programmatic things, like telling the story of
 Naperville’s Asian-American community.




 Motion to acknowledge receipt of the grant update was made by Len Monson,
 seconded by Al Zucco.
 The motion carried by the following vote:

 Aye: 7- Chirico, Monson, Waite, Wentz, Kozlowski, Zucco, and NSMB Douglas

 Absent: 2- Hinterlong, and Koranda


2. Receive Naper Settlement’s Return to Work plan.

 Tamayo-Calabrese summarized the museum’s plan to return employees
 and visitors to the site. Staff had planned to return earlier this week, but
 the plan had to change based on new information from DCEO that
 museums couldn’t reopen until Phase 4 of the governor’s plan. The
 primary components of the return to work plan include a staggered work
 force, signage throughout the site with reminders about social distancing
 and handwashing, check in procedures for staff, and additional training for
 employees who will be interacting with the public. Schatz said that Naper
 Settlement staff should also complete the Return to Work training being

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Naper Settlement Museum Board Meeting Minutes - Final June 5, 2020

 offered over Zoom for City staff. Mayor Chirico reminded
 Tamayo-Calabrese and Pistorio that CARES Act funding will be available to
 reimburse Naper Settlement for all payments related to COVID.




 Motion to acknowledge receipt of the return to work plan was made by Len
 Monson, seconded by Kelly Douglas.
 The motion carried by the following vote:

 Aye: 7- Chirico, Monson, Waite, Wentz, Kozlowski, Zucco, and NSMB Douglas

 Absent: 2- Hinterlong, and Koranda

F REPORTS:


3. Receive remarks and updates from the President and CEO.

 Tamayo-Calabrese summarized the exhibit Manufacturing Victory: The
 Arsenal of Democracy that the museum had on loan from the National
 WWII Museum in New Orleans. Naper Settlement staff put together a
 complementary exhibit on Naperville’s role in supporting the home front
 effort. The loan on the exhibit only goes through May, and it is still
 uncertain if it will return to Naper Settlement post-COVID. The museum is
 still moving forward with its HerStory campaign. One major impact of the
 pandemic has been on Naper Settlement’s CIP projects for site wide
 cameras and upgraded card readers for doors and gates, which have been
 postponed.



4. Approve the minutes from the February 7, 2020 Naper Settlement Museum Board
 Meeting.
 Attachments: DRAFT MeetingMinutes25-Feb-2020-03-09-50

 The minutes from the Feb. 7, 2020 NSMB meeting were approved with a motion
 from Kelly Douglas, seconded by Len Monson.
 The motion carried by the following vote:

 Aye: 7- Chirico, Monson, Waite, Wentz, Kozlowski, Zucco, and NSMB Douglas

 Absent: 2- Hinterlong, and Koranda


5. Approve the Naper Settlement Operating Financial Report ending March 31, 2020
 Attachments: March NS financials

 Harriet Pistorio explained that Naper Settlement has been keeping in
 touch with all of the schools who had reserved field trips that have been
 cancelled and has been issuing refunds. Most weddings that were

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Naper Settlement Museum Board Meeting Minutes - Final June 5, 2020

 supposed to take place this spring have been rescheduled. The majority of
 the events planned for the spring and summer have also been cancelled,
 with nothing planned until September, when the site hopes to host a food
 truck fest. Pistorio added that the salary and benefits line of the budget
 should change to be closer to what’s actually budgeted due to recent hires
 and promotions. A discussion was had about the vacancy factor built into
 the budget.


 Pistorio said that she was hopeful that Naper Settlement would made a
 modest amount of money from school programs through the end of the
 year, and added that her team cut budgets for programs that aren’t
 running or aren’t running at capacity.



 The financial reports were approved by a motion from Len Monson, seconded by
 Al Zucco.
 The motion carried by the following vote:

 Aye: 7- Chirico, Monson, Waite, Wentz, Kozlowski, Zucco, and NSMB Douglas

 Absent: 2- Hinterlong, and Koranda


6. Approve the changes in location and the updated renderings provided for the Agricultural
 Center, Thresher Pavilion, and Innovation Gateway buildings and move forward with changes
 to the existing PUD.
 Tamayo-Calabrese summarized that all of the board members had
 discussed the updated plans with Meyer-Smith and other members of the
 Heritage Society Board at previous meetings, but that they were free to
 ask any additional questions now. Meyer-Smith reminded the board of
 the numerous benefits associated with the new locations and designs of
 the Innovation Gateway and Ag Center, including the opportunity to
 create an agricultural “pod.” Tamayo-Calabrese informed the board that
 future renderings would make an effort to include images of a diverse
 audience. Mayor Chirico stated that he was happy with the proposed
 changes. Douglas and Mayor Chirico both commented on location of the
 restrooms in the floorplan for the Innovation Gateway and asked
 Meyer-Smith and the team to be aware of needs for all populations in
 these public buildings. Meyer-Smith explained that family restrooms,
 which are proposed for the lower level, are inclusive for all, but building
 code also requires separate sex restrooms. She added that her team
 would look into moving family restrooms onto the main level.
 Tamayo-Calabrese said that Naper Settlement was hoping to submit the
 PUD amendment to the City by September.




 A motion was made by Len Monson to approve the changes in location and the
 updated renderings provided for the Agricultural Center, Thresher Pavilion, and
 Innovation Gateway and move forward with changes to the existing PUD. The

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Naper Settlement Museum Board Meeting Minutes - Final June 5, 2020

 motion was seconded by Al Zucco. The motion was approved by all board
 members present; Douglas stated that she approved so long as the Innovation
 Gateway plans were updated to include more inclusive restrooms.

 The motion carried by the following vote:

 Aye: 7- Chirico, Monson, Waite, Wentz, Kozlowski, Zucco, and NSMB Douglas

 Absent: 2- Hinterlong, and Koranda


7. Receive the 2020 Financial Projections.
 Attachments: 0218_001 (002)

 Pistorio had covered these projections as part of her summary of Naper
 Settlement financials through March 2020.




 A motion to receive the 2020 Financial Projections was made by Len Monson,
 seconded by Al Zucco.

 The motion carried by the following vote:

 Aye: 7- Chirico, Monson, Waite, Wentz, Kozlowski, Zucco, and NSMB Douglas

 Absent: 2- Hinterlong, and Koranda


8. Receive updates on the events schedule and the exhibit and program schedules.

 Pistorio reiterated that the only rental event that hasn’t cancelled for the
 spring/summer is Food Truck fest, which has been moved from May to
 September. Per the State’s reopening plan, the region must be in Phase 5
 at that point to host a large-scale event. Event planners who couldn’t host
 their events this year are being encouraged to reapply for spots on the
 2021 calendar. Mayor Chirico asked if any layoffs have occurred as a result
 of Naper Settlement not hosting events. Pistorio and Tamayo-Calabrese
 explained that there have been no layoffs and that the events team
 members have been working closely with our event partners to reschedule
 and reissue contracts. Tamayo-Calabrese shared that the Naperville
 Heritage Society board directed staff to implement a hiring freeze.


 Donna Sack said that Naper Settlement will produce and host a
 home-front exhibit again in 2021 since the museum was mostly closed for
 the period that Manufacturing Victory was on site. An exhibit that ties
 into the HerStory campaign called Women: Waves of Change is projected
 to open August 1. As they develop and stage this exhibit, the team will
 keep social distancing in mind and work to minimize touchpoints.




9. Receive a report on Naper Settlement’s pivot to digital resources and Rapid Collecting

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Naper Settlement Museum Board Meeting Minutes - Final June 5, 2020

 Initiative.
 Attachments: LE Programming-Curatorial Collecting 5-28

 Sack explained that because school groups stopped coming to Naper
 Settlement in mid March, the learning experiences team shifted to
 providing digital experiences, including lesson plans for teachers and
 parents. They have also adapted the monthly History Speaks lecture series
 to an online format; these programs have been well attended, including by
 people from outside Illinois.


 Sack said that her team has been actively collecting artifacts related to the
 pandemic and encouraging members of the public to journal about their
 experience. The team also launched a partnership with the Chamber of
 Commerce to encourage local businesses to donate images or objects they
 have relating to being closed during this time. Around 1,500 items have
 been collected relating to the pandemic, mostly digital, as very strict
 precautions are in place for collecting physical objects. The curatorial staff
 has also been documenting and collecting related to the civil unrest and
 protests in Naperville.


 A discussion was had about social media platforms and the possibility of
 bringing art that reflects Naperville’s diversity to the museum.



10. Receive the attendance and demographic tracking report through April 2020.
 Attachments: attendance for NSMB thru april 2020

 Pistorio presented the attendance report through April 2020.


G. ADJOURNMENT:
 Kozlowski made a motion to adjourn the meeting at 8:55 AM, seconded by
 Waite.
 The motion carried by the following vote:

 Aye: 7- Chirico, Monson, Waite, Wentz, Kozlowski, Zucco, and NSMB Douglas

 Absent: 2- Hinterlong, and Koranda




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