Emergency Telephone System Board  — Naperville, IL
Date: 2020-05-21

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Emergency Telephone System Board

Thursday, May 21, 2020 3:00 PM On Zoom



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
The Naperville Emergency Telephone System Board meeting scheduled for May 21, 2020 will
be conducted remotely pursuant to Executive Order 2020-33 which extends Executive Order
2020-07 suspending certain requirements of the Illinois Open Meetings Act. The means by which
the public may watch, listen, and/or participate in the meeting are described below.

TO JOIN A MEETING:
The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to
participate. Simply follow the instruction below.
To login on your computer or iPad:
Click the link to join the webinar (and password if required) provided on this agenda. Once
connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen
and wait for the Chairman to recognize you. You will be unmuted. There will be a few second
delay after you’re unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and
password if required) provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until
your mic will be live. Please identify yourself for the public record and speak clearly.

PARTICIPATION GUIDELINES:
All viewpoints are welcome, positive comments and constructive criticism are encouraged.
Speakers must refrain from harassing or directing threats or personal attacks at Commission
members, staff, other speakers or members of the public. Comments made to intentionally
disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow
for city business to be accomplished.




City of Naperville Page 1 Printed on 5/18/2020
Emergency Telephone System Meeting Agenda May 21, 2020
Board



You are invited to a Zoom webinar.

When: May 21, 2020 03:00 PM Central Time (US and Canada)
Topic: Emergency Telephone System Board

Please click the link below to join the webinar:
https://zoom.us/j/97871023600?pwd=MXV5cnA4UDFOczNVMWpob1ZUakFXZz09
Password: 267675

Or iPhone one-tap :
  US: +13126266799,,97871023600#,,1#,267675# or
+13017158592,,97871023600#,,1#,267675#
Or Telephone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 669 900 6833 or +1
253 215 8782 or +1 346 248 7799
  Webinar ID: 978 7102 3600
  Password: 267675
  International numbers available: https://zoom.us/u/adlXtHprj5

A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:

E. NEW BUSINESS:

F. REPORTS:
1. 20-594 Approve the December 12, 2019 ETSB Minutes

 Attachments: 12 12 2019 Meeting Minutes

2. 20-595 Review the E911 Surcharge Fund Report for 12/1/2019-4/30/2020

 Attachments: Surcharge Revenues 12 01 19 - 04 30 2020

3. 20-596 Approve the Naperville Expenditures for Reimbursement Report for
 12/1/2019-4/30/2020
 Attachments: Naperville Expenses 12 01 19 - 04 30 2020




City of Naperville Page 2 Printed on 5/18/2020
Emergency Telephone System Meeting Agenda May 21, 2020
Board


4. 20-597 Approve the budget transfer from the E911 Fund to the City of Naperville
 General Fund
 Attachments: NAP transfer memo 12 01 19 - 04 30 2020

5. 20-598 Approve the Aurora Expenditures for Reimbursement Report for
 1/1/19-12/31/19
 Attachments: Aurora Expenses 01 01 19 - 12 31 19

6. 20-600 Approve the withdrawal from the E911 Fund to the City of Aurora

 Attachments: Aurora withdrawal memo for 05 21 2020


G. COMMUNICATIONS

 1. City of Naperville

 2. City of Aurora

 3. City of North Aurora


H. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 3 Printed on 5/18/2020

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes

 Thursday, May 21, 2020

 3:00 PM



 On Zoom



Emergency Telephone System Board
Emergency Telephone System Meeting Minutes May 21, 2020
Board

CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
The Naperville Emergency Telephone System Board meeting scheduled for May 21, 2020 will
be conducted remotely pursuant to Executive Order 2020-33 which extends Executive Order
2020-07 suspending certain requirements of the Illinois Open Meetings Act. The means by which
the public may watch, listen, and/or participate in the meeting are described below.

TO JOIN A MEETING:
The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to
participate. Simply follow the instruction below.
To login on your computer or iPad:
Click the link to join the webinar (and password if required) provided on this agenda. Once
connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen
and wait for the Chairman to recognize you. You will be unmuted. There will be a few second
delay after you’re unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and
password if required) provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until
your mic will be live. Please identify yourself for the public record and speak clearly.

PARTICIPATION GUIDELINES:
All viewpoints are welcome, positive comments and constructive criticism are encouraged.
Speakers must refrain from harassing or directing threats or personal attacks at Commission
members, staff, other speakers or members of the public. Comments made to intentionally
disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow
for city business to be accomplished.




City of Naperville Page 1 Printed on 9/30/2020
Emergency Telephone System Meeting Minutes May 21, 2020
Board

You are invited to a Zoom webinar.

When: May 21, 2020 03:00 PM Central Time (US and Canada)
Topic: Emergency Telephone System Board

Please click the link below to join the webinar:
https://zoom.us/j/97871023600?pwd=MXV5cnA4UDFOczNVMWpob1ZUakFXZz09
Password: 267675

Or iPhone one-tap :
  US: +13126266799,,97871023600#,,1#,267675# or
+13017158592,,97871023600#,,1#,267675#
Or Telephone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 669 900 6833 or +1
253 215 8782 or +1 346 248 7799
  Webinar ID: 978 7102 3600
  Password: 267675
  International numbers available: https://zoom.us/u/adlXtHprj5

A. CALL TO ORDER:

 Chief Marshall called the zoom meeting to order at 3:03 PM.

B. ROLL CALL:

 Naperville Members Present through Zoom:
 Board Chairman and Police Chief Robert Marshall
 Fire Chief Mark Puknaitis (present at 3:13PM)
 Deputy Director Russ Matson
 Councilwoman Theresa Sullivan
 Resident Richard Fowler
 Resident Mark McGee

 Aurora Members Present:
 Police Chief Kristen Ziman
 Fire Chief Gary Krienitz
 Aurora Emergency Communications Mgr. Jacqueline Hobday
 North Aurora Police Chief David Fisher
 Alderman Carl Franco
 Resident Ken Van Andel

 Also Present:
 Aurora Commander Mike Deorzaph
 Naperville Emergency Comm. Mgr. Stacey Edwards
 Naperville Administrative Assistant II Jill Bridges

C. PUBLIC FORUM:

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Emergency Telephone System Meeting Minutes May 21, 2020
Board

 There no guests present for the zoom meeting.

D. OLD BUSINESS:

 Marshall noted that the revenue owed from Kane County and the State would be
 addressed in the E911 Surcharge Revenue Report. Marshall reported that City
 Legal confirmed the joint ETSB does not have the authority to impose a
 separate surcharge or tax other than the existing surcharge. Van Andel inquired
 about progress of the State mandated NextGen 911 system. Both Matson and
 Hobday responded that their respective cities were moving forward with vendor
 selection and obtaining extensions for the project and grant funding.

E. NEW BUSINESS:

F. REPORTS:

1. Approve the December 12, 2019 ETSB Minutes

 A motion was made by Fowler to approve the minutes of the December 12, 2019
 meeting as presented, seconded by Van Andel. The motion carried with all ayes
 except one abstention from Franco who was absent from the meeting..

2. Review the E911 Surcharge Fund Report for 12/1/2019-4/30/2020

 Marshall referenced the receipts collected totaling $4,711,762.39 from the E911
 surcharge funds. These receipts have been deposited in the Naperville E911 fund;
 $1,348,301.89 allocated to Naperville and $3,363,460.50 to Aurora. It was confirmed that
 this included all money owed to Aurora from Kane County and the State as well as
 regular surcharge revenue.

3. Approve the Naperville Expenditures for Reimbursement Report for 12/1/2019-4/30/2020

 A motion was made by Fowler to approve the Naperville Expenditures for
 Reimbursement totaling $1,318,498.57, seconded by Van Andel. The motion
 carried with a unanimous voice vote.

4. Approve the budget transfer from the E911 Fund to the City of Naperville General Fund

 A motion was made by Franco to approve the budget transfer from the E911 Fund
 to the City of Naperville General Fund totaling $1,318,498.57, seconded by
 VanAndel. The motion carried with a unanimous voice vote.

5. Approve the Aurora Expenditures for Reimbursement Report for 1/1/19-12/31/19

 A motion was made by Van Andel to approve the Aurora Expenditures for
 Reimbursement totaling $4,880,540.69, seconded by Franco. The motion carried
 with a unanimous voice vote.

6. Approve the withdrawal from the E911 Fund to the City of Aurora

 A motion was made by VanAndel to approve the withdrawal from the E911 Fund
 to the City of Aurora totaling $3,363,460.50, seconded by Franco. The motion
 carried with a unanimous voice vote.

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Emergency Telephone System Meeting Minutes May 21, 2020
Board


G. COMMUNICATIONS

 1. City of Naperville

 Matson shared some operational changes implemented to reduce Covid-19
 exposure for employees. Naperville PSAP has moved to 12 hours shifts with
 minimum staffing in the building. Personnel has been assigned specific console
 seating to maintain consistency of use and all equipment is being thoroughly
 cleaned between use. Marshall stated that Naperville Patrol already works 12
 hour shifts. Patrol personnel are working to educate the public on compliance.
 All personnel have the proper PPE available to them.

 2. City of Aurora

 Ziman stated that Aurora Patrol is working 12 hour shifts; 7 days on duty; 10
 days off duty. Aurora Communications is utilizing its back up center to split
 personnel into two groups. They are also working at minimum staffing through
 July to reduce exposure to employees. Aurora is working with the public and
 businesses to communicate Covid-19 compliance requirements.

 The June CCTA grant exercise with Aurora and Naperville police departments
 has been postponed. Aurora filed an extension and received approval for the
 extension.

 3. City of North Aurora

 North Aurora is grateful for the efforts of Aurora Communications during this
 unprecedented time. North Aurora has implemented additional online reporting
 capabilities and Patrol is working on 12 hour shifts.

H. ADJOURNMENT:
 With no further business to come before the board, a motion was made
 byVanAndel to adjourn the meeting at 3:33 PM, seconded by Fowler. The motion
 carried with a unanimous voice vote. The next scheduled meeting is set for
 September 17, 2020.



 /S/ Jill Bridges
 Jill Bridges




City of Naperville Page 4 Printed on 9/30/2020