SECA Commission — Naperville, IL
Date: 2024-02-21

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 SECA Commission

Wednesday, February 21, 2024 6:00 PM NEU




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
1. 24-0214 Approve the SECA Commission meeting minutes of January 17, 2024


E. NEW BUSINESS:
1. 24-0215 Receive an update on the resolution eliminating the individual City
 Council funding recommendation portion of the SECA grant process
2. 24-0216 Revise the CY24 unified funding recommendation due to the
 cancelation of a community arts initiative
3. 24-0217 Review draft CY25 Application Timeline and reach consensus on
 mandatory workshop scheduling and content

F. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every
 effort will be made to allow for meeting participation.




City of Naperville Page 1 Printed on 2/19/2024

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




Meeting Minutes - Final

Wednesday, February 21, 2024

 6:00 PM



 NEU



  SECA Commission
SECA Commission Meeting Minutes - Final February 21, 2024


A. CALL TO ORDER:

 Chairman Brodhead was not in attendance. Commissioner Gannon called the
 meeting to order at 6:03 PM.



B. ROLL CALL:
 Present 8- Natalia Dagenhart, Rich Gannon, Allison Longenbaugh, Tom Miers, Kader Sakkaria,
 David Scriven-Young, Lai So, and Arthur Zards
 Excused 1- Judith Brodhead

 Absent 3- Vasavi Chakka, Nancy Chen, and Shannon Greene Robb




 Also present: Miranda Barfuss, Community Grants Coordinator; Devina Das,
 Student Representative

 Commissioner Dagenhart joined the meeting at 6:07 PM.


 Commissioner Scriven-Young made a motion to allow Commissioners Sakkaria
 and Miers to join the meeting by phone, seconded by Zards. The motion was
 approved by unanimous voice vote.

C. PUBLIC FORUM:

 None


D. OLD BUSINESS:

1. Approve the SECA Commission meeting minutes of January 17, 2024
 Attachments: SECA Commission Meeting Minutes DRAFT 01-17-24

 Commissioner So made a motion to approve the SECA Commission meeting
 minutes of January 17, 2024, seconded by Zards. The motion was approved and
 carried by the following vote:

 Aye: 6- Dagenhart, Gannon, Longenbaugh, Sakkaria, Scriven-Young, So, and Zards

 Absent: 3- Chakka, Chen, and Greene Robb

 Abstain: 1- Miers

E. NEW BUSINESS:

1. Receive an update on the resolution eliminating the individual City Council funding
 recommendation portion of the SECA grant process
 Barfuss reported that the City Council passed a resolution on February 20, 2024
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SECA Commission Meeting Minutes - Final February 21, 2024

 eliminating the City Council individual funding recommendation component of
 the SECA Grant Fund Program. The SECA unified recommendation will still be
 approved by City Council but they will no longer review applications or
 individually recommend funding prior to approval. The CY24 SECA unified
 recommendation is slated for approval at the March 5, 2024 City Council
 meeting.


2. Revise the CY24 unified funding recommendation due to the cancelation of a community
 arts initiative
 Barfuss reported that North Central College removed their application for
 Celebrating 50 Years of Collaborating in Concert which had been awarded
 $24,900. The funding can now be reallocated. She went on to say that
 Commissioner Chen recommended allocating $4,300 of these funds to Richard
 Lo’s project, bringing his allocation up to his total requested amount of $30,000
 and did not have a recommendation for the remainder. Commissioners Miers
 and Greene Robb also recommended allocating $4,300 to Richard Lo and
 putting the remainder of $20,600 in the set-aside public art funds.

 Commissioners discussed needing a plan for using the set-aside public art
 funds, how to encourage applications for public art, the merits of awarding
 additional funding to several projects, the necessity of revising the unified
 recommendation expeditiously for approval by City Council and focusing the
 next meeting on discussing public art.


 Commissioner Zards made a motion to allocate $4,300 to Richard Lo and to
 divide the remainder of $20,600 evenly to all other applicants who are not
 already fully funded up to their request, seconded by Dagenhart. The motion was
 approved and carried by the following vote:

 Aye: 7- Dagenhart, Gannon, Longenbaugh, Miers, Sakkaria, Scriven-Young, So, and Zards

 Absent: 3- Chakka, Chen, and Greene Robb


3. Review draft CY25 Application Timeline and reach consensus on mandatory workshop
 scheduling and content
 Attachments: CY25 SECA Timeline - DRAFT

 Barfuss reviewed that at the last meeting the Commission decided to fold
 components of the SECA bootcamp into the SECA Applicant Mandatory
 workshops at the outset of next year’s cycle. Commissioners discussed
 resuming in-person mandatory meetings, boosting the marketing of the
 meetings, and providing additional content to attendees including breakout
 networking discussions.

 Barfuss presented the draft CY25 Application Timeline for approval. It proposes
 two in-person SECA Application Workshops, one in the daytime and one in the
 evening. The first hour will be mandatory providing a review of the SECA
 application process, guidelines and restrictions and the second hour will be the
 optional breakout networking discussions with commissioners and local subject

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SECA Commission Meeting Minutes - Final February 21, 2024

 matter experts on sponsorships, marketing, grant writing and/or other areas to
 be determined by the Commission. In accordance with the open meetings act,
 no more than three commissioners may be in attendance at one time at the
 mandatory meetings. The application open and close period of one month
 remains the same and the public meeting with applicants is retained, although
 the format may change to allow more time for Commissioners to compare
 notes and discuss applications with each other before making
 recommendations.


 Commissioner Dagenhart made a motion to approve the CY25 Application
 Timeline, seconded by So. The motion was approved and carried by the
 following vote:

F. ADJOURNMENT:
 Commissioner Scriven-Young made a motion to adjourn the SECA Commission
 meeting of February 21, 2024 at 6:59 PM, seconded by Zards. The motion was
 approved by unanimous voice vote.




 /S/ Miranda Barfuss
 Miranda Barfuss
 Community Grants Coordinator




City of Naperville Page 3 Printed on 5/1/2024