Finance Committee — Aurora, IL
Date: 2018-11-27

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Alderman Bob O'Connor,
 Chairman
 Tuesday Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 November 27, 2018 Alderman Rick Mervine, Alternate

 3:00 PM



CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

18-1029 Approval of the minutes from the Finance Committee Meeting on November 13,
 2018.

18-1050 Approval of the minutes from the Special Finance Committee Meeting on
 November 20, 2018.

 PUBLIC COMMENT

 AGENDA

18-0965 A Resolution Authorizing the Execution of Labor Agreement Between the City of
 Aurora and Management/Supervisory Personnel of the Aurora Police Department
 from June 1, 2017 to May 31, 2020

18-0978 A Resolution Awarding Contracts to Supply Process Chemicals for the Water
 Production Division.

18-0991 A Resolution Approving a Professional Phase I Design Engineering Services
 Agreement with Christopher B. Burke Engineering LTD Related to Improvements
 of the Aurora Transportation Center (ATC) East Parking Lot in an Amount not to
 exceed $29,612.00 .

18-1016 A Resolution for $178,137.00 from NTI National Technologies, 1350 West
 Washington Street, West Chicago, IL 60185, to extend the City of Aurora’s fiber
 optic cable plant from the south west side of Diehl Road at Eola Road to the south
 east side of Diehl Road at Eola Road. The pricing is based on Kane County Bid
 23-018 Fiber Optic Support Services awarded on June 12, 2018 .




City of Aurora Page 1 Printed on 11/21/2018
Finance Committee Agenda - Final November 27, 2018


18-1019 A Resolution to accept proposal for the purchase of a Storage Area Network
 (SAN) from CDW-G of Vernon Hills and additional consulting services from
 CDW-G and Sentinel Technologies of Downers Grove in the amount not to exceed
 $260,000.00 for the Information Technology Division .

18-1021 A Resolution Accepting Plumbing Service Bids for the Water and Sewer
 Maintenance Division .

18-1022 A Resolution adopting unit price bids for the purchase of various water and sewer
 repair materials.

18-1023 A Resolution to accept the Proposals received for the 2019 Water & Sewer
 Division Emergency Repair Program .

18-1038 A Resolution requesting approval for the purchase of police squad car printers,
 paper and accessories from CDW-G of Vernon Hills in the amount of $81,556.50

18-1039 A Resolution requesting authority to purchase (50) HP Probook laptops, (50)
 Microsoft Surface laptops, 50 Microsoft Surface Pro tablets, their supplies and
 three year warranties from Insight Public Sector of Addison, IL in the amount of
 $141,380.55.

18-1043 A Resolution Authorizing Execution of Labor Agreement Between the City of
 Aurora and Aurora Fire Officers Association (AFOA) from January 1, 2017 to
 December 31, 2020.

18-1049 A Resolution ratifying emergency expenditures with CDW-G Corporation of
 Vernon Hills, IL for security cameras related hardware, software and professional
 services under a National IPA purchasing contract in the amount of $168,000 for
 emergency repairs at various City sites .

18-1054 Continue the Review of the Proposed 2019 City Budget for Capital Improvements
 and Finalize Changes .

ADJOURNMENT:

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 11/21/2018

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Tuesday
 November 27, 2018
 3:00 PM
 Alderman Bob O'Connor, Chairman
 Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 Alderman Rick Mervine, Alternate


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:11pm.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted
 Mesiacos

 OTHERS PRESENT

 Steve Lord, Beacon News

 City of Aurora:

 Mike Baker, IT; John Curley, Development Services; Ken Schroth, Public
 Works; Dave Dibo, Economic Development; Stacey Hamling, Budget; Dave
 Schumacher, Water Production; Jason Bauer, Engineering; Marty Lyons,
 Finance; Alex Alexandrou, Mayor's Office; Rick Mervine, Ward 8 Alderman;
 Don Hughes, Economic Development; Ted Beck, IT; Jolene Coulter,
 Purchasing; LaDonna Carr, Human Resources; Alisia Lewis, Human Resources;
 Andrew Feuerborn, IT; Michael Pegues, IT; Shanita Thompson, IT; Bill Donnell,
 Ward 4 Alderman; Eric Schoeny, Water and Sewer; Cristal Colon, Aldermen's
 Office; Marissa Spencer, Legal Department

 APPROVAL OF MINUTES

 18-1029 Approval of the minutes from the Finance Committee Meeting on
 November 13, 2018.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be accepted and filed. The motion carried.

 Ayes: 3




City of Aurora Page 1
Finance Committee Meeting Minutes - Final November 27, 2018



 18-1050 Approval of the minutes from the Special Finance Committee Meeting on
 November 20, 2018.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be accepted and filed. The motion carried.

 Ayes: 3


 PUBLIC COMMENT


 AGENDA

 18-0965 A Resolution Authorizing the Execution of Labor Agreement Between the
 City of Aurora and Management/Supervisory Personnel of the Aurora
 Police Department from June 1, 2017 to May 31, 2020
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-1043 A Resolution Authorizing Execution of Labor Agreement Between the
 City of Aurora and Aurora Fire Officers Association (AFOA) from January
 1, 2017 to December 31, 2020 .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-0978 A Resolution Awarding Contracts to Supply Process Chemicals for the
 Water Production Division .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-0991 A Resolution Approving a Professional Phase I Design Engineering
 Services Agreement with Christopher B. Burke Engineering LTD Related
 to Improvements of the Aurora Transportation Center (ATC) East Parking
 Lot in an Amount not to exceed $29,612.00 .
 This Resolution was held




City of Aurora Page 2
Finance Committee Meeting Minutes - Final November 27, 2018



 18-1016 A Resolution for $178,137.00 from NTI National Technologies, 1350
 West Washington Street, West Chicago, IL 60185, to extend the City of
 Aurora’s fiber optic cable plant from the south west side of Diehl Road at
 Eola Road to the south east side of Diehl Road at Eola Road. The
 pricing is based on Kane County Bid 23-018 Fiber Optic Support
 Services awarded on June 12, 2018 .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be forwarded with no recommendation to the Committee of
 the Whole. The motion carried.

 Ayes: 3


 18-1019 A Resolution to accept proposal for the purchase of a Storage Area
 Network (SAN) from CDW-G of Vernon Hills and additional consulting
 services from CDW-G and Sentinel Technologies of Downers Grove in
 the amount not to exceed $260,000.00 for the Information Technology
 Division.
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be held. The motion carried.

 Ayes: 3


 18-1038 A Resolution requesting approval for the purchase of police squad car
 printers, paper and accessories from CDW-G of Vernon Hills in the
 amount of $81,556.50
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-1039 A Resolution requesting authority to purchase (50) HP Probook laptops,
 (50) Microsoft Surface laptops, 50 Microsoft Surface Pro tablets, their
 supplies and three year warranties from Insight Public Sector of Addison,
 IL in the amount of $141,380.55 .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-1049 A Resolution ratifying emergency expenditures with CDW-G Corporation
 of Vernon Hills, IL for security cameras related hardware, software and
 professional services under a National IPA purchasing contract in the
 amount of $168,000 for emergency repairs at various City sites .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


City of Aurora Page 3
Finance Committee Meeting Minutes - Final November 27, 2018



 18-1021 A Resolution Accepting Plumbing Service Bids for the Water and Sewer
 Maintenance Division .
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-1022 A Resolution adopting unit price bids for the purchase of various water
 and sewer repair materials .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-1023 A Resolution to accept the Proposals received for the 2019 Water &
 Sewer Division Emergency Repair Program .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 18-1054 Continue the Review of the Proposed 2019 City Budget for Capital
 Improvements and Finalize Changes .
 This Reports/Studies was discussed and filed


 ADJOURNMENT:

 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this meeting be adjourned. Chairman O'Connor adjourned the meeting at
 5:25pm. The motion carried.

 Ayes: 3


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4