Board of Civil Authority — Burlington, VT
Date: 2024-08-12
Time: 20:15

Monday, August 12, 2024, 8:15 PM, Contois Auditorium, 149 Church Street, 2nd Floor
(because elevator is inoperable, Bushor Conference Room, Ground Floor, is available
 for ADA Accessibility)

Please click the link below to join the webinar:
https://zoom.us/j/93996182599
Or Telephone: +1 305 224 1968 US
Webinar ID: 939 9618 2599

**CCTV link: https://www.youtube.com/playlist?list=PLljLFn4BZd2PwCge7lNoKug676jIf_iUA **




1. Agenda
 Subject 1.1. Motion to adopt agenda
 Meeting August 12, 2024 - Board of Civil Authority Meeting - Monday, August 12, 2024, 8:15
 PM, Contois Auditorium, 149 Church Street, 2nd Floor (because elevator is inoperable,
 Bushor Conference Room, Ground Floor, is available for ADA Accessibility)


 Category 1. Agenda

 Department Council and Board


 Type Action
 Procedural


 Recommended Action Motion to adopt agenda

2. Consent Agenda
 Subject 2.1. Motion to adopt the consent agenda and take the actions indicated
 Meeting August 12, 2024 - Board of Civil Authority Meeting - Monday, August 12, 2024, 8:15
 PM, Contois Auditorium, 149 Church Street, 2nd Floor (because elevator is inoperable,
 Bushor Conference Room, Ground Floor, is available for ADA Accessibility)


 Category 2. Consent Agenda

 Department Council and Board


 Type Action (Consent)
 Procedural


 Recommended Action Motion to adopt the consent agenda and take the actions indicated

 Subject 2.2. Resolution: Ratification Of City Clerk's Designation of Pairs Of
 Representatives To Deliver Ballots Pursuant To 17 V.S.A. 2538; Authority To
 Make Such Designations For Future Elections (Councilor Bergman)
 Meeting August 12, 2024 - Board of Civil Authority Meeting - Monday, August 12, 2024, 8:15
 PM, Contois Auditorium, 149 Church Street, 2nd Floor (because elevator is inoperable,
 Bushor Conference Room, Ground Floor, is available for ADA Accessibility)


 Category 2. Consent Agenda

 Department Clerk/Treasurer's Office


 Type Action (Consent)
 Resolution


 Recommended Action waive the reading and adopt the resolution

3. Adjournment
 Subject 3.1. Motion to adjourn
 Meeting August 12, 2024 - Board of Civil Authority Meeting - Monday, August 12, 2024, 8:15
 PM, Contois Auditorium, 149 Church Street, 2nd Floor (because elevator is inoperable,
 Bushor Conference Room, Ground Floor, is available for ADA Accessibility)


 Category 3. Adjournment

 Department Council and Board


 Type Action
 Procedural


 Recommended Action Motion to adjourn

Monday, August 12, 2024, 8:15 PM, Contois Auditorium, 149 Church Street, 2nd Floor
(because elevator is inoperable, Bushor Conference Room, Ground Floor, is available
 for ADA Accessibility)

Please click the link below to join the webinar:
https://zoom.us/j/93996182599
Or Telephone: +1 305 224 1968 US
Webinar ID: 939 9618 2599

**CCTV link: https://www.youtube.com/playlist?list=PLljLFn4BZd2PwCge7lNoKug676jIf_iUA **




1. Agenda
 Subject 1.1. Motion to adopt agenda
 Meeting August 12, 2024 - Board of Civil Authority Meeting - Monday, August 12, 2024, 8:15
 PM, Contois Auditorium, 149 Church Street, 2nd Floor (because elevator is inoperable,
 Bushor Conference Room, Ground Floor, is available for ADA Accessibility)


 Category 1. Agenda

 Department Council and Board


 Type Action
 Procedural


 Recommended Action Motion to adopt agenda

2. Consent Agenda
 Subject 2.1. Motion to adopt the consent agenda and take the actions indicated
 Meeting August 12, 2024 - Board of Civil Authority Meeting - Monday, August 12, 2024, 8:15
 PM, Contois Auditorium, 149 Church Street, 2nd Floor (because elevator is inoperable,
 Bushor Conference Room, Ground Floor, is available for ADA Accessibility)


 Category 2. Consent Agenda

 Department Council and Board


 Type Action (Consent)
 Procedural


 Recommended Action Motion to adopt the consent agenda and take the actions indicated

 Subject 2.2. Resolution: Ratification Of City Clerk's Designation of Pairs Of
 Representatives To Deliver Ballots Pursuant To 17 V.S.A. 2538; Authority To
 Make Such Designations For Future Elections (Councilor Bergman)


 Page 1 of 9
 Meeting August 12, 2024 - Board of Civil Authority Meeting - Monday, August 12, 2024, 8:15
 PM, Contois Auditorium, 149 Church Street, 2nd Floor (because elevator is inoperable,
 Bushor Conference Room, Ground Floor, is available for ADA Accessibility)


 Category 2. Consent Agenda

 Department Clerk/Treasurer's Office


 Type Action (Consent)
 Resolution


 Recommended Action waive the reading and adopt the resolution

3. Adjournment
 Subject 3.1. Motion to adjourn
 Meeting August 12, 2024 - Board of Civil Authority Meeting - Monday, August 12, 2024, 8:15
 PM, Contois Auditorium, 149 Church Street, 2nd Floor (because elevator is inoperable,
 Bushor Conference Room, Ground Floor, is available for ADA Accessibility)


 Category 3. Adjournment

 Department Council and Board


 Type Action
 Procedural


 Recommended Action Motion to adjourn




 Page 2 of 9
 Resolution Relating to RESOLUTION________
 Sponsor(s): Councilor Bergman
 Introduced: ____________________
 RATIFICATION OF CITY CLERK’S DESIGNATION OF
 Referred to: ____________________
 PAIRS OF REPRESENTATIVES TO DELIVER BALLOTS ______________________________
 PURSUANT TO 17 V.S.A. § 2538; AUTHORITY TO MAKE Action: ________________________
 SUCH DESIGNATIONS FOR FUTURE ELECTIONS Date: __________________________
 Signed by Mayor: ________________

 CITY OF BURLINGTON
 In the year Two Thousand Twenty-Four………………………………………………………………………
 Resolved by the Board of Civil Authority of the City of Burlington, as follows:

 1 That WHEREAS, 17 V.S.A. § 2538 provides a process for delivery of ballots to persons who are early or
 2 absentee voters due to illness, injury, or disability; and
 3 WHEREAS, the statute provides that not later than three (3) days prior to the election, the board of
 4 civil authority or, upon request of the board, the town clerk, shall designate in pairs justices of the peace in
 5 numbers sufficient to deliver the ballots; and
 6 WHEREAS, in any pair, neither member shall be a member of the same party as the other member of
 7 the pair, and with limited exceptions, a justice of the peace who is also a candidate may not deliver ballots;
 8 and
 9 WHEREAS, nearly all the City’s justices of the peace are members of the same political party, and the
10 one member who is not is also a candidate, so that the City is unable to designate pairs meeting the statutory
11 requirements; and
12 WHEREAS, the statute provides that in such circumstances the board of civil authority or, upon the
13 board’s request, the town clerk, shall designate legal voters who are not justices of the peace whose names are
14 provided by local party chairs, as well as unaffiliated legal voters on their own application, to form pairs with
15 the justices of the peace to deliver ballots; and
16 WHEREAS, a statewide election will be held on August 13, 2024, and the City Clerk has designated
17 legal voters as prescribed by the statute to assist with the distribution of ballots; and
18 WHEREAS, because the City Clerk was not previously requested by the Board of Civil Authority to
19 designate legal voters to deliver ballots, the City Clerk now desires the Board to ratify the City Clerk’s
20 designations;
21 NOW, THEREFORE, BE IT RESOLVED that the Board of Civil Authority of the City of Burlington
22 ratifies the City Clerk’s designation of legal voters to assist with the distribution of ballots pursuant to 17
23 V.S.A. § 2538, and the lists of pairs of justices of the peace and legal voters so designated, as presented in the
24 staff memorandum, is hereby approved; and




 Page 3 of 9
 Page 2
 Resolution Relating to RATIFICATION OF CITY CLERK’S DESIGNATION OF PAIRS OF
 REPRESENTATIVES TO DELIVER BALLOTS PURSUANT TO 17 V.S.A.
 § 2538; AUTHORITY TO MAKE SUCH DESIGNATIONS FOR FUTURE
 ELECTIONS


25 BE IT FURTHER RESOLVED that for future elections, the City Clerk shall be authorized to designate
26 pairs pursuant to 17 V.S.A. § 2538 without further authorization from the Board of Civil Authority.
27
28
29 ER/Resolutions 2024/Ratification of City Clerk’s Designation of Pairs of Representatives to Deliver Ballots Pursuant to 17 V.S.A. § 2538;
30 Authority to Make Such Designations for Future Elections
31 08/12/24




 Page 4 of 9
 OFFICE OF THE CLERK/TREASURER
 City of Burlington ________________________________________
 City Hall, Room 20, 149 Church Street, Burlington, VT 05401 Voice (802) 865-7000
 Fax (802) 865-7014
 TTY (802) 865-7142

 MEMORANDUM

TO: Board of Civil Authority

FROM: Sarah Montgomery, Assistant City Clerk

CC: Katherine Schad, Chief Administrative Officer
 Erik Ramakrishnan, Assistant City Attorney

DATE: August 12th, 2024

RE: Designation of Pairs of Representatives to Deliver Ballots for the August 13th
 State Primary Election and Special Ward 3 Election; Authority to Make Such
 Designations for Future Elections
______________________________________________________________________________

Executive Summary

In accordance with 17 V.S.A. § 2538, the City Clerk’s office has designated the following pair to
deliver ballots for the August 13th, 2024 elections:

Jean Kaeding (I), 35 Cambrian Way
Helaine “Lainey” Rappaport (D): 72 Heineberg Road, Apt. #303

Pursuant to state statute, the City Clerk’s office is requesting the authority to make such
designations for future elections, without further approval from the Board of Civil Authority.

Board of Civil Authority Motion

To adopt the resolution as written.




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Page 9 of 9

BURLINGTON BOARD OF CIVIL AUTHORITY
 CITY HALL , CONTOIS AUDITORIUM *OR*
 REMOTE MEETING WITH CALL-IN
 BURLINGTON, VERMONT
 MINUTES OF MEETING
 August 12, 2024
 DRAFT

 MEMBERS PRESENT: Joan Shannon
 Sarah E Carpenter
 Mark Barlow
 Gene Bergman
 Ben Traverse
 Tim Doherty
 Melo Grant
 Carter Neubieser
 Joe Kane
 Becca Brown McKnight (via Zoom)
 Evan Litwin
 Marek Broderick
 Emma Mulvaney-Stanak


 OTHERS PRESENT: Erin Jacobsen
 Joe Magee
 Katherine Schad
 Joe McNeil
 Lori Olberg
 Keaton Knowles
____________________________________________________________________________________


1. CALL TO ORDER and AGENDA
City Council President Traverse called the meeting to order at 8:09 PM.

1.1 Motion to amend/adopt agenda

MOTION by Councilor Barlow, SECOND by Councilor Grant, to adopt the agenda.

VOTING: unanimous; motion carries.
2. CONSENT AGENDA
2.1 Motion to adopt the consent agenda and take the actions indicated
2.2 Resolution: Ratification of City Clerk’s Designation of Pairs of Representatives to Deliver Ballots Pursuant to 17 V.S.A. 2538: Authority to
Make Such Designations for Future Elections (Councilor Bergman) – waive the reading and adopt the resolution.

MOTION by Councilor Bergman, SECOND by Councilor Grant, to adopt the consent agenda and take the actions indicated for
items 2.1-2.2.

VOTING: unanimous; motion carries.


3.0 ADJOURNMENT
3.1 Motion to Adjourn

The meeting was adjourned without objection at 8:10 PM.