Sister Cities Commission — Naperville, IL
Date: 2021-01-13

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Sister Cities Commission

Wednesday, January 13, 2021 6:30 PM



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding January 13, 2020 Sister Cities Commission meeting remotely.

TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You
do not need to download any software or create an account to participate.

To login on your computer or iPad:
Click the link to join the webinar, the password is provided on this agenda. Once connected, if
you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the
Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few
second delay after you are unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID and
password provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. When it is your turn to speak, you will be unmuted. There will be a few second
delay after you are unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.




City of Naperville Page 1 Printed on 1/11/2021
Sister Cities Commission Meeting Agenda January 13, 2021



Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/94849063502?
pwd=MFhnQkxxRkVmY0lUanQyTm5hUk40QT09
  Passcode: 786442

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 948 4906 3502
  Passcode: 786442
  International numbers available: https://zoom.us/u/aepUkfO4Bb

A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:

E. REPORTS:
1. 21-0074 Approve the Sister Cities minutes of December 9, 2020

 2. Website Update - Written Agreement, Completion Deadline, Date of
 Implementation, Receipt of Donations Tab, Social Media Shares

 3. Cancun Unity Event - Detailed description of costs for SECA Board,
 Schedule of events for celebration

 4. Button Art Project

 5. Treasurer's Report

 6. Other Business - Lance Fuhrer


F. NEW BUSINESS:




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Sister Cities Commission Meeting Agenda January 13, 2021



G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 3 Printed on 1/11/2021

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




Meeting Minutes - Final

 Wednesday, January 13, 2021

 6:30 PM




Sister Cities Commission
Sister Cities Commission Meeting Minutes - Final January 13, 2021


CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows
public bodies to temporarily conduct meetings remotely during a state of emergency, subject to
certain requirements, including a determination by the head of the public body that an in-person
meeting is not practical or prudent.

Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding January 13, 2020 Sister Cities Commission meeting remotely.

TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You
do not need to download any software or create an account to participate.

To login on your computer or iPad:
Click the link to join the webinar, the password is provided on this agenda. Once connected, if
you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the
Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few
second delay after you are unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID and
password provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. When it is your turn to speak, you will be unmuted. There will be a few second
delay after you are unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/94849063502?
pwd=MFhnQkxxRkVmY0lUanQyTm5hUk40QT09
  Passcode: 786442

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 948 4906 3502
  Passcode: 786442
  International numbers available: https://zoom.us/u/aepUkfO4Bb

A. CALL TO ORDER:

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Sister Cities Commission Meeting Minutes - Final January 13, 2021

 Lance Fuhrer called the meeting to order at 6:37 p.m. .Lance read a statement
 on the provisions for meeting remotely.
 This was approved.

B. ROLL CALL:

 PRESENT: Lance Fuhrer, Alan Lowe, Julie Federico, Vasavi Chakka, Bill
 Donofrio, Sophio Luo, Shafeek Abubaker, Yuquin "Arista" Wang, Peter Foyo

 Students Representatives Present: Zachary Wu, Lucy Westlake, Shruti Panse

 City Council Staff Liaison: Councilwoman Patty Gustin

 Other Staff Present: Rachel Pruneda

 Foundation Members Present: Brent Lindstrom, Sami Siddiqi

C. PUBLIC FORUM:

 There were no speakers under public forum.

D. OLD BUSINESS:

E. REPORTS:

1. Approve the Sister Cities minutes of December 9, 2020

 A motion was made by Bill Donofrio and seconded by Shafeek Abubaker to
 approve the minutes of December 9, 2021, as amended. Motion passed.

 Ayes: Fuhrer, Lowe, Federico, Chakka, Wang, Donofrio, Luo, Abubaker, Foyo
 (9)
 Nays: (0)



 2. Website Update - Written Agreement, Completion Deadline, Date of
 Implementation, Receipt of Donations Tab, Social Media Shares
 Brent Lindstrom provided an update on the Sister Cities website. It is expected
 to be completed by the end of January. All three (3) websites have been
 purchased including napervillesistercities.org,
 napervillesistercitiesfoundation.org and napervillesistercitiescommission.org.
 The e-donation button on the website has been registered. The 3 main areas of
 focus for the website include; citizen engagement, commission updates and
 donations.

 Sami has requested some content for the website, such as pictures of the
 ambulance that was donated to Cancun and other information that will show
 citizen engagement for marketing purposes.



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Sister Cities Commission Meeting Minutes - Final January 13, 2021




 3. Cancun Unity Event - Detailed description of costs for SECA Board, Schedule
 of events for celebration
 Alan Lowe advised us that SECA plans to award us $10,000 to use for Cinco
 De Mayo event. SECA held a subsequent meeting last week in which concluded
 that the remaining $6,000 in funds will be awarded to KidsMatter.

 The board has made a recommendation to hold our special event on or around
 September 16th in honor of Mexican Independence Day. We discussed various
 names for the event, including El Grito. Peter recommended that we inform the
 Mexican Consulate about our September 16th plans and extend an invitation.

 Lance thanked Alan and Sophia for all their hard work on the SECA Grant
 funding application process.

 Sophia has talked to Rena Calabrese about our plans and Rena agreed to
 personally invite some members of our Hispanic community to join us for this
 event.



 4. Button Art Project

 Brent Lindstrom provided an update on the Button Art project. They are working
 on the project, but have not been able to engage the highschool due to
 COVID-19. The portraits are complete except for the final details on the face.

 5. Treasurer's Report

 Julie presented the Treasurer's report, which includes a recent payment for the
 purchase of our website.

 6. Other Business - Lance Fuhrer

 Councilwoman Gustin provided an ambulance update. She spoke to Fire Chief
 Puknaitis and he said the ambulance would be released within one to two
 weeks.

 A task was given to organize a phone call between the fire chief in Naperville
 and Cancun, including the members of the commission to arrange for the
 transportation of the ambulance.

 Councilwoman Gustin would like letter from the commission to City Council to
 illicit support for our upcoming festival.

 Peter Foyo: There are some financial pieces to work out for the transporting of
 the ambulance.

 Shafeek commented that we should invite some prominent members of the
 community the next time we donate an ambulance.

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Sister Cities Commission Meeting Minutes - Final January 13, 2021



 Shruti Panse gave a presentation on the Pen Pal project. She felt that the
 project is a way to keep young members engaged and was inspired by a project
 she did in the 2nd grade. Once the final agreement is done between the City of
 Naperville and Cancun, the commission will engage with the Cancun Public
 Relations/Secretary of Education to start the project and recommend schools. .



F. NEW BUSINESS:

G. ADJOURNMENT:

 A 8:05 p.m. a motion to adjourn was made by Arista and seconded by Shafeek:

 AYES: Alan, Vasavi, Arista, Sophia, Shafeek (5)
 NAYS: (0)




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