Finance Committee — Aurora, IL
Date: 2017-09-12

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final-revised Alderman Bob O'Connor,
 Chairman
 Tuesday Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 September 12, 2017 Alderman Rick Mervine, Alternate

 3:00 PM



CALL TO ORDER:

 APPROVAL OF MINUTES

17-00802 Approval of the 8/22/2017 finance committee meeting minutes .

 AGENDA

17-00774 A Resolution approving the renewal of the contract agreements with AT&T for
 contracts that recently expired in the amount of $67,432.36.

17-00778 A Resolution authorizing the Mayor and City Clerk to execute a not to exceed
 agreement for Design Phase Engineering Services in the amount of $35,500 for
 the Airfield Lighting Control and Monitoring System Project (ARR 4522) with
 Crawford, Murphy and Tilly, Inc.

17-00794 A Resolution Establishing Health and Dental Insurance Monthly Rates of
 Contributions for Retirees Effective January 1, 2018 through December 31, 2018.

17-00808 A Resolution authorizing the Mayor and City Clerk to execute a not to exceed
 agreement for Design Phase Engineering Services in the amount of $36,300 for
 the Overlay Southeast Quadrant Perimeter Roadways Project (ARR 4636) with
 Crawford, Murphy and Tilly, Inc. .

17-00819 A Resolution authorizing the purchase and installation of a backup emergency
 generator, transfer switch and required wiring at fire station 4, from Associated
 Electrical Contractors, LLC of Woodstock, IL In the amount of $123.670 .00 for the
 Aurora Fire Department

17-00820 A Resolution authorizing the Mayor to execute an Engineering Agreement between
 the City and V3 Companies for Phase II engineering services for the Eola Road
 Extension south of Wolfs Crossing to intersect with US Rte. 30, and the
 Appropriation of Motor Fuel Tax Funds

17-00822 A Resolution Authorizing Agreement with Aetna to Administer at Medicare
 Advantage Plan for Post-65 Retirees for the Period of January 1, 2018 through
 December 31, 2018.


City of Aurora Page 1 Printed on 9/8/2017
Finance Committee Agenda - Final-revised September 12, 2017


17-00847 A Resolution requesting ratification to pay the outstanding invoices for security
 cameras that were placed at the Phillips Park Golf Course by Advent Systems, Inc.
 and the cabling that was done by CTS in the amount of $31,809.00. Both are
 preferred vendors for the IT Division for the City of Aurora .

17-00845 A Resolution Establishing an Administrative Processing Fee for Exempt Transfer
 Stamps.
17-00850 A Resolution Ratifying Payment of $30,138.75to VisionFriendly.com for website
 management, oversight, continuity and training .

 HELD

17-00515 A Resolution authorizing the transfer of City of Aurora owned property located at
 727 Orchard Av Aurora, IL 60506 (PIN# 15-15-328-037), to the Fox Valley Park
 District.).

ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 9/8/2017

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Tuesday
 September 12, 2017
 3:00 PM
 Alderman Bob O'Connor, Chairman
 Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 Alderman Rick Mervine, Alternate


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:11 PM.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted
 Mesiacos

 OTHERS PRESENT

 Steve Lord, Mike Baker

 City of Aurora - Alex Voigt, Mayor's Office, Alex Alexandrou, Mayor's Office;
 Stacey Hamling, Finance; Shanita Thompson, MIS; Mike Pegues, MIS;
 LaDonna Carr, Human Resources; Alisia Lewis, Human Resourses; Charles
 Koch, MVPS; Jolene Coulter, Purchasing; Clayton Muhammad, Public
 Information; Dan Feltman, Engineering; Don Davids, AFD; Steve Andras,
 Engineering; Ken Nelson, APD/MIS; Alderman Donnell, Ward 4; Connie Krug,
 Aldermen's Office

 APPROVAL OF MINUTES

 17-00802 Approval of the 8/22/2017 finance committee meeting minutes .

 A motion was made by Alderman Mesiacos, seconded by Chairperson
 O'Connor, that this agenda item be accepted and filed. The motion carried.

 Ayes: 2


 AGENDA




City of Aurora Page 1
Finance Committee Meeting Minutes - Final September 12, 2017



 17-00850 A Resolution Ratifying Payment of $30,138.75to VisionFriendly.com for
 website management, oversight, continuity and training .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00774 A Resolution approving the renewal of the contract agreements with
 AT&T for contracts that recently expired in the amount of $67,432.36.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00778 A Resolution authorizing the Mayor and City Clerk to execute a not to
 exceed agreement for Design Phase Engineering Services in the amount
 of $35,500 for the Airfield Lighting Control and Monitoring System Project
 (ARR 4522) with Crawford, Murphy and Tilly, Inc.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00808 A Resolution authorizing the Mayor and City Clerk to execute a not to
 exceed agreement for Design Phase Engineering Services in the amount
 of $36,300 for the Overlay Southeast Quadrant Perimeter Roadways
 Project (ARR 4636) with Crawford, Murphy and Tilly, Inc. .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00794 A Resolution Establishing Health and Dental Insurance Monthly Rates of
 Contributions for Retirees Effective January 1, 2018 through December
 31, 2018.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00822 A Resolution Authorizing Agreement with Aetna to Administer at
 Medicare Advantage Plan for Post-65 Retirees for the Period of January
 1, 2018 through December 31, 2018 .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3



City of Aurora Page 2
Finance Committee Meeting Minutes - Final September 12, 2017



 17-00819 A Resolution authorizing the purchase and installation of a backup
 emergency generator, transfer switch and required wiring at fire station 4,
 from Associated Electrical Contractors, LLC of Woodstock, IL In the
 amount of $123.670 .00 for the Aurora Fire Department
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00820 A Resolution authorizing the Mayor to execute an Engineering Agreement
 between the City and V3 Companies for Phase II engineering services
 for the Eola Road Extension south of Wolfs Crossing to intersect with US
 Rte. 30, and the Appropriation of Motor Fuel Tax Funds
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00847 A Resolution requesting ratification to pay the outstanding invoices for
 security cameras that were placed at the Phillips Park Golf Course by
 Advent Systems, Inc. and the cabling that was done by CTS in the amount
 of $31,809.00. Both are preferred vendors for the IT Division for the City
 of Aurora.
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00845 A Resolution Establishing an Administrative Processing Fee for Exempt
 Transfer Stamps.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 HELD

 17-00515 A Resolution authorizing the transfer of City of Aurora owned property
 located at 727 Orchard Av Aurora, IL 60506 (PIN# 15-15-328-037), to
 the Fox Valley Park District.).
 This Resolution was tabled


 ADJOURNMENT:

 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 the meeting be adjourned. Chairman O'Connor adjourned the meeting at 3:58
 PM. The motion carried

City of Aurora Page 3
Finance Committee Meeting Minutes - Final September 12, 2017


 Ayes: 3

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4