Finance Committee — Aurora, IL
Date: 2020-08-27

Finance Committee Meeting
 City of Aurora Remote Access Only
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final-revised Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Thursday Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 August 27, 2020 Alderman Emmanuel Llamas

 3:00 PM

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
Phone Number: +1 312-626-6799
Meeting ID: 859 3628 5570

THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
AGENDA CLERK NO LATER THAN 1:00 PM ON AUGUST 27, 2020 - VIA EMAIL:
aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS MUST
PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
ALL TELEPHONE NUMBER AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
PUBLIC.

CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

20-0485 Approval of the August 13, 2020 Finance Committee meeting minutes .

 PUBLIC COMMENT

 AGENDA

20-0407 A Resolution requesting approval for a FOIA/Public Records Request
 Management software solution that complies with the existing processes/rules and
 is also user friendly.




City of Aurora Page 1 Printed on 8/26/2020
Finance Committee Agenda - Final-revised August 27, 2020


20-0458 A Resolution Authorizing an Intergovernmental Agreement between the City of
 Aurora and Sugar Grove Drainage District #1 for Mutual Cooperation in the
 Construction of Drainage Improvements on the Site of the Aurora Municipal
 Airport.

20-0469 A Resolution awarding the Job Order Contracting Vendor Services (JOC) for the
 City of Aurora to F.H. Paschen, S.N. Nielsen & Associates, LLC of Chicago, IL.

20-0476 A Resolution Approving the Director of Purchasing to enter into Intergovernmental
 Agreement(s) with various agencies/entities to allow the use of the City of Aurora
 Job Order Contracting Services program.

20-0487 A Resolution Requesting Authorization for the Mayor to Execute the Local Public
 Agency Agreement for Federal Participation with the State of Illinois, the Mayor to
 Execute the Phase 2 Design Engineering Agreement with Christopher B. Burke
 Engineering, Ltd., 9575 W. Higgins Road, Suite 600, Rosemont, IL 60018 in the
 amount of $108,541.29 for the Access to Transit - Aurora Transportation Center
 (ATC) East Platform Parking Lot Enhancement Project, MFT Section
 18-00325-00-PK.

20-0491 A Resolution to amend the grant agreement with the Cities for Financial
 Empowerment to accept $80,000 in additional funding to support the Aurora
 Financial Empowerment Center .

20-0518 A Resolution authorizing the Mayor and City Clerk to execute an Agency
 Agreement with the State of Illinois Department of Transportation, Division of
 Aeronautics and a not-to-exceed agreement for Construction Phase Engineering
 Services in the amount of $78,100 with Crawford, Murphy and Tilly, Inc. for the
 Airfield Pavement Rehabilitation Phase 3, Area 1 Project .
 .

20-0520 A Resolution authorizing the acceptance of a Federal Emergency Management
 Agency (FEMA) grant in the amount of $975,000.00 towards the purchase of new
 self-contained breathing apparatus (SCBA) for the Aurora Fire Department.

 MATTERS REFERRED FROM CITY COUNCIL (DISCUSSION ONLY)

20-0431 A Resolution to accept the quote from Pro-Tech, 1313 West Bagley Road, Berea,
 Ohio 44017 to purchase 150 complete sets of Personal Protective Equipment for
 the Aurora Police Department .

 CLOSED SESSION

 ADJOURNMENT:




City of Aurora Page 2 Printed on 8/26/2020
Finance Committee Agenda - Final-revised August 27, 2020


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 3 Printed on 8/26/2020

Finance Committee
 City of Aurora Meeting Remote Access
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 August 27, 2020
 3:00 PM
 Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 Alderman Emmanuel Llamas

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA
 TELEPHONE:
 Phone Number: +1 312-626-6799
 Meeting ID: 859 3628 5570

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH
 THE AGENDA CLERK NO LATER THAN 1:00 PM ON AUGUST 27, 2020 - VIA
 EMAIL: aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020.
 SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM
 WHICH THE MEETING WILL BE ACCESSED AND THE TOPIC OF THEIR
 COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBER AND
 PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC.

 CALL TO ORDER:

 Chairperson Bob O'Connor called the meeting to order at 3:00 p.m.


 ROLL CALL

 Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl
 Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas




City of Aurora Page 1
Finance Committee Meeting Minutes - Final August 27, 2020



 OTHERS PRESENT

 Nicole Mullins, People's Coalition; Arjun S. Nair, 10th Ward Resident; Maria
 Elena Jurado; Shannon Buckley, People's Coalition; Tonya Makrinski,
 Resident; Sandra Gonzalez, People's Coalition; Ruth Vogel; Julee Rendon; L.
 Wright; Mark Gabriele; Jeffrey Chavis

 City of Aurora: Denzel Lee, IT; Marissa Spencer, Law; Martin Lyons, Finance;
 Rick Veenstra, Law; Alex Alexandrou, Mayor's Office; Jim Birchal, Central
 Services; Derrick Winston, Equipment Services; Adrienne Holloway, Innovation
 and Core Services; David McCabe, Aurora Fire Department; Jason Bauer,
 Engineering; Sherman Jenkins, Alderman At-Large; Steve Andras, Airport;
 Roopa Anjanappa, Engineering; Tim Weidner, Engineering; Stacey Peterson,
 Budget; Michael Pegues, IT; Alex Voigt, Mayor's Office; Jeff Anderson, IT;
 Jolene Coulter, Purchasing; Jennifer Stallings, City Clerk; Ken Schroth,
 Engineering; Jessica Price, Purchasing; Shelly Windett, Aldermen's Office

 APPROVAL OF MINUTES

 20-0485 Approval of the August 13, 2020 Finance Committee meeting minutes .

 A motion was made by Alderman Franco, seconded by Alderman Hart-Burns,
 that the minutes be accepted and filed. The motion carried.

 Ayes: 4

 Abstain: 1


 PUBLIC COMMENT

 Nicole Mullins, Arjun S. Nair, Maria Elena Jurado, Shannon Buckley, Tonya
 Makrinski, Sandra Gonzalez

 AGENDA

 20-0491 A Resolution to amend the grant agreement with the Cities for Financial
 Empowerment to accept $80,000 in additional funding to support the
 Aurora Financial Empowerment Center .
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0407 A Resolution requesting approval for a FOIA/Public Records Request
 Management software solution that complies with the existing
 processes/rules and is also user friendly.
 This Resolution was held.




City of Aurora Page 2
Finance Committee Meeting Minutes - Final August 27, 2020



 20-0458 A Resolution Authorizing an Intergovernmental Agreement between the
 City of Aurora and Sugar Grove Drainage District #1 for Mutual
 Cooperation in the Construction of Drainage Improvements on the Site of
 the Aurora Municipal Airport .
 A motion was made by Vice Chair Bugg, seconded by Alderman Hart-Burns,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0518 A Resolution authorizing the Mayor and City Clerk to execute an Agency
 Agreement with the State of Illinois Department of Transportation,
 Division of Aeronautics and a not-to-exceed agreement for Construction
 Phase Engineering Services in the amount of $78,100 with Crawford,
 Murphy and Tilly, Inc. for the Airfield Pavement Rehabilitation Phase 3,
 Area 1 Project.
 .
 A motion was made by Alderman Franco, seconded by Alderman Hart-Burns,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0469 A Resolution awarding the Job Order Contracting Vendor Services
 (JOC) for the City of Aurora to F.H. Paschen, S.N. Nielsen & Associates,
 LLC of Chicago, IL.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0476 A Resolution Approving the Director of Purchasing to enter into
 Intergovernmental Agreement(s) with various agencies/entities to allow
 the use of the City of Aurora Job Order Contracting Services program.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0487 A Resolution Requesting Authorization for the Mayor to Execute the Local
 Public Agency Agreement for Federal Participation with the State of
 Illinois, the Mayor to Execute the Phase 2 Design Engineering
 Agreement with Christopher B. Burke Engineering, Ltd., 9575 W. Higgins
 Road, Suite 600, Rosemont, IL 60018 in the amount of $108,541.29 for
 the Access to Transit - Aurora Transportation Center (ATC) East Platform
 Parking Lot Enhancement Project, MFT Section 18-00325-00-PK.
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.



City of Aurora Page 3
Finance Committee Meeting Minutes - Final August 27, 2020


 Ayes: 5


 20-0520 A Resolution authorizing the acceptance of a Federal Emergency
 Management Agency (FEMA) grant in the amount of $975,000.00
 towards the purchase of new self-contained breathing apparatus (SCBA)
 for the Aurora Fire Department.
 This Resolution was recommended for approval

 Ayes: 5


 MATTERS REFERRED FROM CITY COUNCIL (DISCUSSION ONLY)

 20-0431 A Resolution to accept the quote from Pro-Tech, 1313 West Bagley
 Road, Berea, Ohio 44017 to purchase 150 complete sets of Personal
 Protective Equipment for the Aurora Police Department .
 This Resolution was forwarded with no recommendation to the Committee of
 the Whole.

 CLOSED SESSION


 ADJOURNMENT:

 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this meeting be adjourned. The motion carried. Chairperson Bob O'Connor
 adjourned the meeting at 4:47 p.m.

 Ayes: 5


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4