Committee of the Whole — Aurora, IL
Date: 2020-06-16

COMMITTEE OF THE WHOLE
 City of Aurora REMOTE ACCESS ONLY
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 June 16, 2020
 5:00 PM

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
 Phone Number: +1 312 626 6799
 Meeting ID: 859 8425 0491

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 CITY CLERK NO LATER THAN 3:00 PM ON JUNE 16, 2020 - VIA EMAIL:
 CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL
 TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC.
 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, MARCH 3, 2020 COMMITTEE OF THE
 WHOLE
 20-0179 Approval of the Tuesday, March 3, 2020 Committee of the Whole Minutes .

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Building, Zoning and Economic Development Committee Met On June 10, 2020 and
 Reviewed the Following Items:
 20-0304 An Ordinance amending Article II and repealing Article IV of Chapter 34 of the
 Code of Ordinances of the City of Aurora pertaining to the Planning Commission
 and the Zoning Board of Appeals
 FORWARDED WITH NO RECOMMENDATION




City of Aurora Page 1 Printed on 6/12/2020
Committee of the Whole Agenda - Final June 16, 2020


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On June 11, 2020 and Reviewed the Following Items:

 20-0203 A Resolution Authorizing the Mayor to execute both Local Agency Agreement for
 Federal participation with the State of Illinois and Phase 1 Preliminary Engineering
 Agreement with Civiltech Engineering , Inc. and the Appropriation of Motor Fuel
 Tax Funds for Farnsworth Avenue at Marshall Boulevard and Illinois Prairie Path
 Segment/Intersection Improvement (MFT # 19-00331-00-SP).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0229 A Resolution to execute the Intergovernmental Agreement between City of Aurora,
 Illinois and Aurora Civic Center Authority (ACCA) for the Paramount Riverwalk
 Promenade and North Island Center Plaza improvements.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0278 A Resolution Requesting approval to purchase DocuSign Contract Lifecycle
 Management (CLM) from Carahsoft Technology Corporation of Reston, Virginia,
 through the GSA Cooperative Purchasing Agreement for an amount not to exceed
 $143,701 over a 3 year period .
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0288 A Resolution Authorizing the Acceptance of Bid pricing from Various Contractors
 for Supplemental Snow Removal Services and Snow and Ice Control Services for
 a two year contract with optional two one year extensions for the Division of Street
 Maintenance.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0331 Renewal of $10. 0 million Line of Credit - Old Second Bank

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Public Health, Safety and Transportation Committee Met On June 9, 2020 and
 Reviewed the Following Items:
 20-0198 Charitable Solicitation Application for the American Legion Roosevelt Post #1944
 and Auxiliary for their Poppy Days on June 19, 2020-June 21, 2020 .
 INFORMATION ONLY

 20-0310 A Resolution establishing the maximum number of Class C City of Aurora liquor
 licenses (unofficially related to application from: Palakheeru , Inc. d/b/a Liquor
 Lane, 2178 Ogden Avenue, Aurora, Illinois 60504) .
 COMMITTEE RECOMMENDED: APPROVAL 4-0


City of Aurora Page 2 Printed on 6/12/2020
Committee of the Whole Agenda - Final June 16, 2020


 20-0311 A Resolution establishing the maximum number of Class E City of Aurora liquor
 licenses (unofficially related to application from: Torresmania Restaurant No. 3,
 Inc. d/b/a Torresmania Restaurant No. 3, Inc., 3 South Lincoln Avenue , Aurora,
 Illinois 60505).
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Infrastructure & Technology Committee Met On June 8, 2020 and Reviewed the
 Following Items:
 20-0160 An Ordinance for the Establishment of a Special Service Area Number #201 Poly
 USA Expansion (Vacant Lots East of Russell Avenue and North of New Haven
 Avenue) Aurora, Illinois, Kane County PIN #15-16-177-011 & 15-16-177-013)


 COMMITTEE RECOMMENDED: APPROVAL 4-0

 20-0167 An Ordinance Proposing the Establishment of a Special Service Area Number
 #202 Mitchell Road Industrial Park (Vacant Lots 1, 2, 3, 4 and 5 northeast corner
 of I-88 and Mitchell Road) and calling for a Public Hearing on the proposed
 Special Service Area in the City of Aurora Kane County and providing for a Public
 Hearing and other procedures in connection therewith PIN(s): 15-02-302-001,
 15-02-302-002, 15-02-302-003, 15-02-302-004, 15-02-351-001, 15-02-351-002 .
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 20-0257 A Resolution accepting the improvements and maintenance security for
 McDonald's 711 E. New York St.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 20-0299 A Resolution Authorizing the purchase of ALTOSID XR INGOT SLIM tablet
 insecticides from Clarke Mosquito Inc., St Charles, Illinois for the 2020 Mosquito
 Abatement Program in the Amount of $27,922.40 under the Illinois Management
 Contract for the Division of Street Maintenance.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 20-0300 A Resolution Accepting the Low Bid from F.H. Paschen, S.N. Nielsen &
 Associates, LLC. to Renovate the City of Aurora Clerk's Office for $245,500.00
 plus a five percent (5%) contingency of $12 ,275.00
 COMMITTEE RECOMMENDED: APPROVAL 3-1

 20-0308 A Resolution allowing the Director of Purchasing to approve Change Order 1 to
 the Contract with W.E. Mundy Landscaping & Garden Center, Inc. for the 2020
 Citywide Landscaping Repair and Maintenance Program .
 COMMITTEE RECOMMENDED: APPROVAL 4-0




City of Aurora Page 3 Printed on 6/12/2020
Committee of the Whole Agenda - Final June 16, 2020


 20-0309 A Resolution authorizing the Director of Purchasing to enter into a Master Services
 Agreement with RS&H, Inc., 10748 Deerwood Park Blvd. South, Suite 300,
 Jacksonville, FL 32256 , in the amount of $37,470 (not to exceed $45,000) to
 inspect and design the necessary repairs to the west dam and canoe chute on the
 Fox River in downtown Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 20-0312 A Resolution to Award the contract for the Water Main Spray Lining Rehabilitation
 project to Superior Excavating, Co. 424 San Carlos Road, Minooka, IL 60447 in
 the amount of two hundred ninety-four thousand, nine hundred twenty dollars and
 zero cents ($294,920.00).
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedures Committee Met On June 2, 2020 and
 Reviewed the Following Items:
 20-0303 An Ordinance Amending Divisions 4 and 5 of Article II of Chapter 2 of the Code of
 Ordinances of the City of Aurora pertaining to the transaction of business by the
 City Council and its committees .
 FORWARDED FOR DISCUSSION PRIOR TO FURTHER RAP REVIEW

 20-0304 An Ordinance amending Article II and repealing Article IV of Chapter 34 of the
 Code of Ordinances of the City of Aurora pertaining to the Planning Commission
 and the Zoning Board of Appeals
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 MAYOR’S REPORT

 ALDERMAN'S CORNER OR STAFF REPORT

 REQUESTS AND REFERRALS

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 4 Printed on 6/12/2020
Committee of the Whole Agenda - Final June 16, 2020


 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 5 Printed on 6/12/2020

COMMITTEE OF THE
 City of Aurora WHOLE
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 June 16, 2020
 5:00 PM


 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
 Phone Number: +1 312 626 6799
 Meeting ID: 859 8425 0491

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 CITY CLERK NO LATER THAN 3:00 PM ON JUNE 16, 2020 - VIA EMAIL:
 CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL
 TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:00 p.m. and the roll was called.
 Alderman O'Connor briefly left the meeting at approximately 5:21 p.m. and
 returned at 5:23 p.m. due to technical difficulties. Alderman Hart-Burns left the
 meeting at 6:09 p.m.
 Present 10 - Alderman Juany Garza, Alderman Bill Donnell, Alderman Carl Franco,
 Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty
 Smith, Alderman Edward Bugg, Alderman Sherman Jenkins, Alderman Bob
 O'Connor, and Mayor Richard Irvin
 Absent 3 - Alderman Emmanuel Llamas, Alderman Ted Mesiacos, and Alderman Judd
 Lofchie

 MINUTES OF THE MEETING OF TUESDAY, MARCH 3, 2020 COMMITTEE OF THE
 WHOLE

 20-0179 Approval of the Tuesday, March 3, 2020 Committee of the Whole
 Minutes.
 A motion was made by Alderman Hart-Burns and seconded by Alderman
 Jenkins to approve the minutes as presented. Alderman Saville abstained
 from voting. The motion carried by the following vote:




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final June 16, 2020


 Aye: 8- Alderman Garza, Alderman Donnell, Alderman Franco, Alderman
 Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Jenkins and
 Alderman O'Connor

 Abstain: 1- Alderman Saville


 PUBLIC COMMENT

 There were no members of the public wishing to address Council.


 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Building, Zoning and Economic Development Committee Met On June 10, 2020 and
 Reviewed the Following Items:

 20-0304 An Ordinance amending Article II and repealing Article IV of Chapter 34
 of the Code of Ordinances of the City of Aurora pertaining to the Planning
 Commission and the Zoning Board of Appeals
 This item was discussed in the RAP report and forwarded to City Council by
 Consent.

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On June 11, 2020 and Reviewed the Following Items:

 20-0203 A Resolution Authorizing the Mayor to execute both Local Agency
 Agreement for Federal participation with the State of Illinois and Phase 1
 Preliminary Engineering Agreement with Civiltech Engineering, Inc. and
 the Appropriation of Motor Fuel Tax Funds for Farnsworth Avenue at
 Marshall Boulevard and Illinois Prairie Path Segment/Intersection
 Improvement (MFT # 19-00331-00-SP).
 Bob Greene, City of Aurora Traffic Engineer, presented regarding this item.

 (PLACED ON CONSENT AGENDA)


 20-0229 A Resolution to execute the Intergovernmental Agreement between City
 of Aurora, Illinois and Aurora Civic Center Authority (ACCA) for the
 Paramount Riverwalk Promenade and North Island Center Plaza
 improvements.
 Tim Weidner, City of Aurora Engineer, presented briefly on this item.

 (PLACED ON CONSENT AGENDA)


City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final June 16, 2020



 20-0278 A Resolution Requesting approval to purchase DocuSign Contract
 Lifecycle Management (CLM) from Carahsoft Technology Corporation of
 Reston, Virginia, through the GSA Cooperative Purchasing Agreement
 for an amount not to exceed $143,701 over a 3 year period.
 Jeff Anderson, City of Aurora MIS, presented briefly on this item.

 (PLACED ON CONSENT AGENDA)


 20-0288 A Resolution Authorizing the Acceptance of Bid pricing from Various
 Contractors for Supplemental Snow Removal Services and Snow and Ice
 Control Services for a two year contract with optional two one year
 extensions for the Division of Street Maintenance.
 Tim Forbes, City of Aurora Superintendent of Streets, presented briefly and answered
 questions regarding this item.
 (PLACED ON CONSENT AGENDA)


 20-0331 Renewal of $10. 0 million Line of Credit - Old Second Bank

 Marty Lyons, City of Aurora Chief Financial Officer, presented and answered questions
 regarding this item.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Public Health, Safety and Transportation Committee Met On June 9, 2020 and
 Reviewed the Following Items:

 20-0198 Charitable Solicitation Application for the American Legion Roosevelt
 Post #1944 and Auxiliary for their Poppy Days on June 19, 2020-June
 21, 2020.
 (PLACED ON CONSENT AGENDA)


 20-0310 A Resolution establishing the maximum number of Class C City of
 Aurora liquor licenses (unofficially related to application from:
 Palakheeru, Inc. d/b/a Liquor Lane, 2178 Ogden Avenue, Aurora, Illinois
 60504).
 (PLACED ON CONSENT AGENDA)


 20-0311 A Resolution establishing the maximum number of Class E City of Aurora
 liquor licenses (unofficially related to application from: Torresmania
 Restaurant No. 3, Inc. d/b/a Torresmania Restaurant No. 3, Inc., 3 South
 Lincoln Avenue, Aurora, Illinois 60505).

City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final June 16, 2020


 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Infrastructure & Technology Committee Met On June 8, 2020 and Reviewed the
 Following Items:

 20-0160 An Ordinance for the Establishment of a Special Service Area Number
 #201 Poly USA Expansion (Vacant Lots East of Russell Avenue and
 North of New Haven Avenue) Aurora, Illinois, Kane County PIN
 #15-16-177-011 & 15-16-177-013)
 (PLACED ON CONSENT AGENDA)


 20-0167 An Ordinance Proposing the Establishment of a Special Service Area
 Number #202 Mitchell Road Industrial Park (Vacant Lots 1, 2, 3, 4 and 5
 northeast corner of I-88 and Mitchell Road) and calling for a Public
 Hearing on the proposed Special Service Area in the City of Aurora
 Kane County and providing for a Public Hearing and other procedures in
 connection therewith PIN(s): 15-02-302-001, 15-02-302-002,
 15-02-302-003, 15-02-302-004, 15-02-351-001, 15-02-351-002.
 (PLACED ON CONSENT AGENDA)


 20-0257 A Resolution accepting the improvements and maintenance security for
 McDonald's 711 E. New York St.
 (PLACED ON CONSENT AGENDA)


 20-0299 A Resolution Authorizing the purchase of ALTOSID XR INGOT SLIM
 tablet insecticides from Clarke Mosquito Inc., St Charles, Illinois for the
 2020 Mosquito Abatement Program in the Amount of $27,922.40 under
 the Illinois Management Contract for the Division of Street Maintenance.
 Tim Forbes, City of Aurora Superintendent of Streets, answered questions regarding
 this item.
 (PLACED ON CONSENT AGENDA)


 20-0300 A Resolution Accepting the Low Bid from F.H. Paschen, S.N. Nielsen &
 Associates, LLC. to Renovate the City of Aurora Clerk's Office for
 $245,500.00 plus a five percent (5%) contingency of $12,275.00
 Jim Birchall, City of Aurora Superintendent of Fleet and Facilities, answered questions
 regarding this item.
 (PLACED ON CONSENT AGENDA)


 20-0308 A Resolution allowing the Director of Purchasing to approve Change

City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final June 16, 2020

 Order 1 to the Contract with W.E. Mundy Landscaping & Garden Center,
 Inc. for the 2020 Citywide Landscaping Repair and Maintenance
 Program.
 (PLACED ON CONSENT AGENDA)


 20-0309 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with RS&H, Inc., 10748 Deerwood Park Blvd. South, Suite
 300, Jacksonville, FL 32256, in the amount of $37,470 (not to exceed
 $45,000) to inspect and design the necessary repairs to the west dam
 and canoe chute on the Fox River in downtown Aurora.
 Ken Schroth, City of Aurora Director of Public Works, presented and answered
 questions regarding this item.
 (PLACED ON CONSENT AGENDA)


 20-0312 A Resolution to Award the contract for the Water Main Spray Lining
 Rehabilitation project to Superior Excavating, Co. 424 San Carlos Road,
 Minooka, IL 60447 in the amount of two hundred ninety-four thousand,
 nine hundred twenty dollars and zero cents ($294,920.00).
 Kurt Muth, City of Aurora Engineer, answered questions regarding this item.

 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedures Committee Met On June 2, 2020 and
 Reviewed the Following Items:

 20-0303 An Ordinance Amending Divisions 4 and 5 of Article II of Chapter 2 of the
 Code of Ordinances of the City of Aurora pertaining to the transaction of
 business by the City Council and its committees.
 Rick Veenstra, City of Aurora Corporation Counsel, presented and answered questions
 regarding this item.
 Ken Schroth, City of Aurora Director of Public Works, presented briefly regarding this
 item.
 Ed Sieben, City of Aurora Zoning Administrator, answered questions regarding this
 item.
 Marty Lyons, City of Aurora Chief Financial Officer, answered questions regarding this
 item.

 This Ordinance was returned to the Rules, Administration, and Procedure
 Committee for further discussion.

 20-0304 An Ordinance amending Article II and repealing Article IV of Chapter 34
 of the Code of Ordinances of the City of Aurora pertaining to the Planning
 Commission and the Zoning Board of Appeals
 Ed Sieben, City of Aurora Zoning Administrator, answered questions regarding this
 item.
City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final June 16, 2020


 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 Mayor Irvin reported that there will be a press conference held on June 19, 2020 at
 12:00 noon in the City Council Chambers regarding Juneteenth.

 ALDERMAN'S CORNER OR STAFF REPORT

 There was no Alderman's Corner or Staff Report.


 REQUESTS AND REFERRALS

 There were no requests or referrals.


 CLOSED SESSION

 There was no need for a Closed Session.


 ADJOURN

 A motion was made by Alderman Smith and seconded by Alderman Saville to
 adjourn the meeting. Alderman Hart-Burns was not present for the vote. The
 motion carried by the following vote and the meeting adjourned at 6:40 p.m.

 Aye: 8- Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville,
 Alderman Smith, Alderman Bugg, Alderman Jenkins and Alderman
 O'Connor




 Submitted by:

 ____________________________________
 Jennifer Stallings - City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final June 16, 2020

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 7