Finance — Charleston, WV
Date: 2025-12-15
Time: 18:30

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Monday, December 15, 2025
 6:30 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 11-17-2025

 b. The City Manager’s report on fuel purchase pursuant to Resolution No. 25-10.

 II. RESOLUTIONS:

 a. Resolution No. 25-115 – Authorizing the Mayor or City Manager to enter into an agreement
 with VBM Buildings and Grounds for mowing and leaf blowing services for Spring Hill
 Cemetery for 2026.

 b. Resolution No. 25-116 - Authorizing the Mayor or City Manager to purchase three
 Internationals and one Kenworth dump trucks from Worldwide Equipment for the Street
 Department.



 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Monday, December 15, 2025
 6:30 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 11-17-2025

 b. The City Manager’s report on fuel purchase pursuant to Resolution No. 25-10.

 II. RESOLUTIONS:

 a. Resolution No. 25-115 – Authorizing the Mayor or City Manager to enter into an agreement
 with VBM Buildings and Grounds for mowing and leaf blowing services for Spring Hill
 Cemetery for 2026.

 b. Resolution No. 25-116 - Authorizing the Mayor or City Manager to purchase three
 Internationals and one Kenworth dump trucks from Worldwide Equipment for the Street
 Department.



 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

 Page | 1 of
 MINUTES
 FINANCE COMMITTEE MEETING
 6:30 P.M., NOVEMBER 17, 2025
 AV ROOM #308, CITY HALL


Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to
order at 6:30 p.m., November 17, 2025.

A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:

Joseph Jenkins, Chair
Becky Ceperley
Mary Beth Hoover
Larry Moore
Chad Robinson
Shawn Taylor

Absent:
Brent Burton, Vice Chair


Other Councilmembers present:
Beth Kerns
Chelsea Steelhammer
Joe Solomon
Frank Annie
Harper Gardner
Caitlin Cook
Chuck Overstreet
Emmett Pepper
Shannon Snodgrass




 I. DISCUSSION:

 a. Approval of Previous Minutes - Councilmember Taylor asked for unanimous consent
to dispense with the reading of the minutes for the November 3, 2025 meeting and that they
be approved as distributed. There were no objections, and the minutes were approved.

 1


 Page | 2 of
 II. RESOLUTIONS:

 a. Resolution No. 25-112 – Authorizing the Mayor or City Manager to contract with
 Amwins Group Benefits, LLC for medical and prescription drug coverage for the
 Medicare eligible retiree health plan at a set cost per member per month described in
 the attached exhibit as Alternative Medical Plan 5 for the plan year starting January 1,
 2026.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to contract with Amwins Group Benefits,
 LLC for medical and prescription drug coverage for the Medicare eligible retiree health
 plan at a set cost per member per month described in the attached exhibit as
 Alternative Medical Plan 5 for the plan year starting January 1, 2026.


City Manager Ben Mishoe added that the plan will be a one-year contract for Medicare eligible
retirees. The only difference will be an increase in the total out of pocket for the entire year,
which would increase $200 for the year.

Councilmember Jenkins confirmed with the Assistant Human Resources Director April
Thompson that it is better than gap coverage. She added the pharmacy costs are also covered.

Councilmember Taylor moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
25-112 approved.




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 Page | 3 of
 b. Resolution No. 25-113 – Authorizing the Mayor or City Manager to purchase a total of
 twelve model year 2026 Ford Interceptors from Thornhill Group, Inc. for the Charleston
 Police Department at a total price of $806,450.36, where the price also includes the
 purchase and installation of all equipment necessary to upfit the vehicles for CPD use, all
 pursuant to a competitive bid process.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase a total of twelve model year
 2026 Ford Interceptors from Thornhill Group, Inc. for the Charleston Police Department
 at a total price of $806,450.36, where the price also includes the purchase and
 installation of all equipment necessary to upfit the vehicles for CPD use, all pursuant to a
 competitive bid process.


Mishoe added that the bid specs included the vehicle and all of the equipment necessary to outfit
it. In the past, they have done that separately. The vehicles will be ready to be used as soon as
they arrive.

Councilmember Jenkins asked if the increase in price was because all of the items needed were
put into one bid or because of a general price increase. Mishoe replied that it was a combination
of both.

Councilmember Taylor moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
25-113 approved.




 3


 Page | 4 of
 c. Resolution No. 25-114 – Authorizing the Mayor or City Manager to enter into an
 agreement with Advizex in the amount of $58,766.43 for the purchase of firewall and
 edge routers to update outdated equipment and software for Information Systems
 pursuant to competitively sourced contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to enter into an agreement with Advizex
 in the amount of $58,766.43 for the purchase of firewall and edge routers to update
 outdated equipment and software for Information Systems pursuant to competitively
 sourced contract.


Mishoe added that the purchase will replace the external facing firewall and edge routers. The
current system is outdated. It will support greater through-put.

Councilmember Taylor moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
25-114 approved.




Councilmember Taylor motioned to adjourn the meeting.
Meeting adjourned.




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 Page | 5 of
 CITY OF CHARLESTON
 OFFICE OF THE CITY MANAGER

 Report to City Council on the Purchase of Gasoline and Diesel Fuel


TO: City Council Members
FROM: Benjamin Mishoe, City Manager
DATE: December 1, 2025


Pursuant to Resolution No. 25-107, pre-authorizing the Administration to use its best judgment
to accept or deny fuel bids within the 24-hour period after bid opening, I am providing this report
on the recent contract award for the purchase of E-10 gasoline and diesel fuel.

Per past practice, Kanawha Valley Regional Transport Authority (KRT) invited the City of
Charleston to participate in its fuel procurement to create a more efficient process for both KRT
and the City and to facilitate receipt of the best competitive pricing available for both
organizations. On November 19, 2025, KRT held the bid opening, and both KRT and the City made
an award decision the same day.

Three fuel suppliers bid on the City’s fuel contract. Only one supplier offered firm-fixed pricing,
while all three offered variable pricing, which is an amount fixed over the OPIS daily rack rate.
(See Attached Bid Tab, showing all bids and options). After discussions with key City directors
regarding the risks and benefits of each option, it was decided that a firm fixed rate was preferred
over the variable rate for a variety of reasons, including predictability and budgeting.

The only provider submitting firm fixed rates for a two-year period, which was the period
requested in the solicitation of bids, was Colonial Oil at the following prices:

 Colonial Oil E-10 Gasoline Diesel Fuel
 Year One $2.0129 $2.5487
 Year Two $1.9113 $2.4443


While the cost of gasoline and diesel varies, this pricing appears to be in the expected market
range for the industry, and therefore the contract was awarded at a firm fixed rate for two years.
It is worth noting the prior two-year contract was also with Colonial Oil and had gasoline prices
ranging from $2.45-$2.55, and diesel prices ranging from $2.92-$3.22 during that period. Our
budget estimates the City will use approximately 240,000 gallons of gasoline and 162,000 gallons
of diesel per year.


 City Hall | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 charlestonwv.gov | 304.348.8014 | 304.348.8157 fax

 Page | 6 of
Page | 7 of
Page | 8 of
 CITY OF CHARLESTON
 OFFICE OF THE CITY MANAGER


 November 19, 2025

Colonial Oil Industries, Inc.
101 North Lathrop Avenue
Savannah, GA 31415

 RE: KRT 2025-Fuel
 City of Charleston – Notice of Award


To Whom It May Concern:

The City of Charleston is awarding a firm fixed price two-year contract to Colonial Oil Industries,
Inc. effective November 19 ,2025 for the following:

Unleaded Gasoline E10
Year 1- (11/24/2025-11/23/2026) plus or minus 10% of the estimated 240,000 gallons at
$2.0129 per gallon.
Year 2- (11/24/2026-11/23/2027) plus or minus 10% of the estimated 240,000 gallons at
$1.9113 per gallon.

Ultra Low Sulfur Diesel
Year 1- (11/24/2025-11/23/2026) plus or minus 10% of the estimated 162,000 gallons at
$2.5487 per gallon.
Year 2- (11/24/2026-11/23/2027) plus or minus 10% of the estimated 162,000 gallons at
$2.4443 per gallon.

The City of Charleston looks forward to a business relationship with Colonial Oil Industries, Inc.
If you have any questions or need any additional information, please contact me at
304.348.8014 or via email at ben.mishoe@cityofcharleston.org

 Sincerely,


 Benjamin Mishoe
 City Manager


 City Hall | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 charlestonwv.gov | 304.348.8014 | 304.348.8157 fax

 Page | 9 of
 Resolution No. 25-115

 Introduced in Council: Adopted by Council:

 December 15, 2025

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 25-115 – Authorizing the Mayor or City Manager to enter into an agreement
 2 with VBM Buildings and Grounds for mowing and leaf blowing services for Spring Hill Cemetery
 3 for calendar year 2026, with optional renewal for two additional years, where the unit price is
 4 $18,000 per mowing service and $3,000 per leaf blowing service pursuant to a competitive
 5 bidding process.
 6
 7 Be it Resolved by the Council of the City of Charleston, West Virginia:
 8
 9 That the Mayor or City Manager is authorized to enter into an agreement with VBM Buildings
10 and Grounds for mowing and leaf blowing services for Spring Hill Cemetery for calendar year
11 2026, with optional renewal for two additional years, where the unit price is $18,000 per
12 mowing service and $3,000 per leaf blowing service pursuant to a competitive bidding process.




 Page | 10 of
Page | 11 of
 Resolution No. 25-116

 Introduced in Council: Adopted by Council:

 December 15, 2025

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 25-116 – Authorizing the Mayor or City Manager to purchase three
2 Internationals and one Kenworth dump trucks from Worldwide Equipment for the Street
3 Department in the amount of $727,376.00 pursuant to a competitively sourced contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase three Internationals and one
8 Kenworth dump trucks from Worldwide Equipment for the Street Department in the amount of
9 $727,376.00 pursuant to a competitively sourced contract.




 Page | 12 of

MINUTES
 FINANCE COMMITTEE MEETING
 6:30 P.M., DECEMBER 15, 2025
 AV ROOM #308, CITY HALL


Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to
order at 6:30 p.m., December 15, 2025.

A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:

Joseph Jenkins, Chair
Brent Burton, Vice Chair
Becky Ceperley
Mary Beth Hoover
Larry Moore
Chad Robinson
Shawn Taylor

Absent:


Other Councilmembers present:
Frank Annie
Harper Gardner
Beth Kerns
Chelsea Steelhammer
Emmett Pepper



 I. DISCUSSION:

 a. Approval of Previous Minutes - Councilmember Burton asked for unanimous consent
to dispense with the reading of the minutes for the November 17, 2025 meeting and that they
be approved as distributed. There were no objections, and the minutes were approved.

 b. The City Manager’s report on fuel purchase pursuant to Resolution No. 25-107.
City Manager Ben Mishie added that the City received multiple bids. It was decided that a fixed
rate price was better than fluctuating prices.


 1
 II. RESOLUTIONS:

 a. Resolution No. 25-115 – Authorizing the Mayor or City Manager to enter into an
 agreement with VBM Buildings and Grounds for mowing and leaf blowing services for
 Spring Hill Cemetery for calendar year 2026, with optional renewal for two additional
 years, where the unit price is $18,000 per mowing service and $3,000 per leaf blowing
 service pursuant to a competitive bidding process.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to enter into an agreement with VBM
 Buildings and Grounds for mowing and leaf blowing services for Spring Hill Cemetery for
 calendar year 2026, with optional renewal for two additional years, where the unit price
 is $18,000 per mowing service and $3,000 per leaf blowing service pursuant to a
 competitive bidding process.


City Manager Ben Mishoe added that the resolution is a contract for the mowing and leaf
blowing services of 100 acres at Spring Hill Cemetery.

Councilmember Robinson asked if there was a reason why City employees weren’t being hired
for this work. Mishoe replied that prior to having such a contract, the City did make an effort to
hire employees but could not keep workers.

Chief of Staff Matt Sutton added that there used to be part-time/ temporary employees, but
there was not enough work during the off season and they did not reliably show up.
Additionally, the cost of hiring employees would be much higher than the stated contract.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
25-115 approved.




 2
 b. Resolution No. 25-116 – Authorizing the Mayor or City Manager to purchase three
 Internationals and one Kenworth dump trucks from Worldwide Equipment for the
 Street Department in the amount of $727,376.00 pursuant to a competitively sourced
 contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase three Internationals and one
 Kenworth dump trucks from Worldwide Equipment for the Street Department in the
 amount of $727,376.00 pursuant to a competitively sourced contract.


Mishoe added that the purchases were part of the regular replacement schedule. The cost is
under budget.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
25-113 approved.




Councilmember Burton motioned to adjourn the meeting.
Meeting adjourned.




 3