Committee of the Whole — Aurora, IL
Date: 2024-03-05

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 March 05, 2024
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must
 be physically present at the meeting and registered to speak prior to the meeting
 being called to order. Please call the City Clerk's Office at (630) 256-3070 with
 questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, FEBRUARY 20, 2024 COMMITTEE OF THE WHOLE
 MEETING
 24-0126 Approval of the Minutes of the Tuesday, February 20, 2024, Committee of the
 Whole Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 STAFF REPORT

 24-0133 Invest Aurora Report.

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On February
 28, 2024 and Reviewed the Following Items:
 24-0064 An Ordinance Establishing a Conditional Use Planned Development and
 Approving the Christ Pentecostal International Church Plan Description for the
 Property Located at 2020 Church Road
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0111 An Ordinance Granting a Conditional Use Permit for a Special Purpose
 Recreational Institutions Use on the Property located at 4304 E. New York
 Street
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 1 Printed on 3/1/2024
Committee of the Whole Agenda - Final March 5, 2024


 24-0128 An Ordinance Vacating an Easement on the Property located property
 generally located south of New York Street and west of Route 59 in DuPage
 County, Aurora, Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On February 29, 2024 and Reviewed the Following
 Items:
 24-0105 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning
 January 1, 2024 and Ending December 31, 2024 (Amendment #1 For The 2024
 Fiscal Year).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On February 27,
 2024 and Reviewed the Following Items:
 24-0120 A Resolution establishing the maximum number of Class D: Fox Valley
 Entertainment District licenses, with Self-Service, Strolling and Package Sales
 Endorsements, (unofficially related to the application from Fox Taps, LLC d/b/a
 Tapville Social - Fox Valley, at the Fox Valley Mall, 195 Fox Valley Center,
 Aurora, IL 60504) - Ward 10.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On February 26, 2024 and
 Reviewed the Following Items:
 24-0028 A Resolution to award the 2023 Manhole Rehabilitation project within all 10
 wards to EmerGia Inc. in the bid amount of one hundred sixty-three thousand
 nine hundred sixty two Dollars and zero Cents ($163,962).
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0081 A Resolution requesting to approve the purchase of additional licenses of
 VETRO FiberMap from VETRO, Inc., Portland, ME 04101, for an amount not to
 exceed $175,320 for a three-year term.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0082 A Resolution to approve $100,000 for any necessary repairs or replacement of
 City-owned Closed Circuit TV (CCTV) cameras for 2024.
 COMMITTEE RECOMMENDED: APPROVAL 4-1




City of Aurora Page 2 Printed on 3/1/2024
Committee of the Whole Agenda - Final March 5, 2024


 24-0083 A Resolution authorizing an amount of up to $100,000 to Scientel Solutions,
 LLC, for any necessary repairs or replacement of City-owned computer network
 infrastructure for 2024.
 COMMITTEE RECOMMENDED: APPROVAL 4-1

 24-0122 A Resolution to award the McCleery Water Main Loop project, located in Ward
 4, to Brandt Excavating, Inc., 385 E. Hoover St., Morris, Illinois 60450 in the bid
 amount of eighty-six thousand two hundred dollars and zero cents
 ($86,200.00).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0123 A Resolution authorizing the purchase of a reel grinder from Reinders Inc. in
 the amount not to exceed $59,327.40.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On February 20, 2024
 and Reviewed the Following Items:
 24-0112 A Resolution authorizing the appointment of Ashley Goeken to the Innovation
 and Technology Advisory Commission.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 Item 24-0060: A Resolution establishing the Ward 9 Scholarship Program
 process.
 (Approved by the R.A.P. Committee 5-0 with enactment number RAP24-001)
 [No action needed by C.O.W. on this item]
 NEW BUSINESS

 24-0136 A motion authorizing and directing the Chief Human Resources Officer to
 execute a settlement agreement on behalf of the City for Workers
 Compensation Claim #188578274-001.
 24-0137 A Resolution approving the appointment of Mark Taghap as Chief Information
 Security Officer.

 CLOSED SESSION

 ADJOURN




City of Aurora Page 3 Printed on 3/1/2024
Committee of the Whole Agenda - Final March 5, 2024



 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY
 OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS
 MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL
 ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING.
 MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL
 RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY
 OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND
 LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order
 to participate in a public meeting should contact the City Clerk’s Office at least
 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be
 reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at
 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to
 allow for meeting participation.




City of Aurora Page 4 Printed on 3/1/2024

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 March 05, 2024
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called.

 Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman
 Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, and
 Mayor Richard Irvin
 Absent 1 - Alderman Ron Woerman


 MINUTES OF THE TUESDAY, FEBRUARY 20, 2024 COMMITTEE OF THE WHOLE
 MEETING

 24-0126 Approval of the Minutes of the Tuesday, February 20, 2024, Committee
 of the Whole Meeting.
 A motion was made by Alderwoman Smith and seconded by Alderman Donnell
 to approve and file the Minutes as presented. The motion carried by voice
 vote and the Minutes were approved and filed.

 MAYOR’S REPORT

 Mayor Irvin presented a Mayoral Proclamation regarding Women's History
 Month and recognized women staff members of the City.

 PUBLIC COMMENT

 The City Clerk read the Rules of Public Comment and the following people
 presented comments to the Committee of the Whole:

 1. Adam Pauley spoke regarding the resources missing for residents of the
 City.
 2. Malissa Jett spoke regarding bicycling in the City.
 3. Alisha Smith spoke regarding walking and bicycling in the City.
 4. Sammy Bamberger spoke regarding walking and bicycling in the City.
City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final March 5, 2024



 STAFF REPORT

 24-0133 Invest Aurora Report.

 Loretta Daly, Interim President and CEO - Invest Aurora, presented regarding
 employment and wage trends among workers employed in Aurora between
 the years of 2017 - 2022.

 Chris Faber, Director of Business Attraction and Investment Services - Invest
 Aurora, presented regarding business occupancy in the City.

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On February 28,
 2024 and Reviewed the Following Items:

 24-0064 An Ordinance Establishing a Conditional Use Planned Development and
 Approving the Christ Pentecostal International Church Plan Description
 for the Property Located at 2020 Church Road
 (PLACED ON CONSENT AGENDA)


 24-0111 An Ordinance Granting a Conditional Use Permit for a Special Purpose
 Recreational Institutions Use on the Property located at 4304 E. New
 York Street
 Tracey Vacek, Senior Planner - City of Aurora, responded to questions regarding this
 item.
 (PLACED ON CONSENT AGENDA)


 24-0128 An Ordinance Vacating an Easement on the Property located property
 generally located south of New York Street and west of Route 59 in
 DuPage County, Aurora, Illinois.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On February 29, 2024 and Reviewed the Following Items:

 24-0105 An Ordinance Amending The Annual Budget For The Fiscal Year
 Beginning January 1, 2024 and Ending December 31, 2024
 (Amendment #1 For The 2024 Fiscal Year).
 Chris Minick, Chief Financial Officer - City of Aurora, presented regarding this item.

 (PLACED ON CONSENT AGENDA)

City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final March 5, 2024



 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On February 27, 2024
 and Reviewed the Following Items:

 24-0120 A Resolution establishing the maximum number of Class D: Fox Valley
 Entertainment District licenses, with Self-Service, Strolling and Package
 Sales Endorsements, (unofficially related to the application from Fox
 Taps, LLC d/b/a Tapville Social - Fox Valley, at the Fox Valley Mall, 195
 Fox Valley Center, Aurora, IL 60504) - Ward 10.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On February 26, 2024 and Reviewed
 the Following Items:

 24-0028 A Resolution to award the 2023 Manhole Rehabilitation project within all
 10 wards to EmerGia Inc. in the bid amount of one hundred sixty-three
 thousand nine hundred sixty two Dollars and zero Cents ($163,962).
 (PLACED ON CONSENT AGENDA)


 24-0081 A Resolution requesting to approve the purchase of additional licenses
 of VETRO FiberMap from VETRO, Inc., Portland, ME 04101, for an
 amount not to exceed $175,320 for a three-year term.
 (PLACED ON CONSENT AGENDA)


 24-0082 A Resolution to approve $100,000 for any necessary repairs or
 replacement of City-owned Closed Circuit TV (CCTV) cameras for 2024.
 (PLACED ON UNFINISHED BUSINESS)


 24-0083 A Resolution authorizing an amount of up to $100,000 to Scientel
 Solutions, LLC, for any necessary repairs or replacement of City-owned
 computer network infrastructure for 2024.
 (PLACED ON UNFINISHED BUSINESS)


 24-0122 A Resolution to award the McCleery Water Main Loop project, located in
 Ward 4, to Brandt Excavating, Inc., 385 E. Hoover St., Morris, Illinois
 60450 in the bid amount of eighty-six thousand two hundred dollars and
 zero cents ($86,200.00).
 (PLACED ON CONSENT AGENDA)


City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final March 5, 2024



 24-0123 A Resolution authorizing the purchase of a reel grinder from Reinders Inc.
 in the amount not to exceed $59,327.40.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On February 20, 2024 and
 Reviewed the Following Items:

 24-0112 A Resolution authorizing the appointment of Ashley Goeken to the
 Innovation and Technology Advisory Commission.
 (PLACED ON CONSENT AGENDA)


 Item 24-0060: A Resolution establishing the Ward 9 Scholarship Program process.
 (Approved by the R.A.P. Committee 5-0 with enactment number RAP24-001)
 [No action needed by C.O.W. on this item]

 NEW BUSINESS

 24-0136 A motion authorizing and directing the Chief Human Resources Officer to
 execute a settlement agreement on behalf of the City for Workers
 Compensation Claim #188578274-001.
 (PLACED ON CONSENT AGENDA)


 24-0137 A Resolution approving the appointment of Mark Taghap as Chief
 Information Security Officer.
 (PLACED ON CONSENT AGENDA)


 CLOSED SESSION

 There was no need for a Closed Session at this meeting.


 ADJOURN

 A motion was made by Alderwoman Smith and seconded by Alderman Laesch
 to adjourn this meeting. The motion carried by voice vote and the meeting
 adjourned at 6:05 p.m.



 Submitted by:

 ____________________________________
 Jennifer Stallings, City Clerk



City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final March 5, 2024



 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 5