Rules, Administration, and Procedure — Aurora, IL
Date: 2025-06-17

City Hall - Second Floor
 City of Aurora Council Chambers
 44 E. Downer Place
 Aurora, IL 60507
 Rules, Administration, and Procedure

 Agenda - Final Chairperson Edward J. Bugg
 Vice Chair Daniel Barreiro
 Tuesday Alderman Javier Bañuelos
 Alderwoman Shweta Baid
 June 17, 2025 Alderman-at-Large Will White

 3:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen's Office at (630) 256-3020.
 CALL TO ORDER

 ROLL CALL

 APPROVAL OF MINUTES

25-0487 Approval of the minutes from Rules, Administration, and Procedure Committee
 meeting held on June 3, 2025 .

 PUBLIC COMMENT

 AGENDA

25-0468 An Ordinance amending Sec. 2-277(c) of the Code of Ordinances pertaining to
 the qualifications of the department heads of the City.

25-0516 An Ordinance Amending Chapter 2 and Chapter 14 of the Code of Ordinances
 pertaining to the organization of the departments and divisions of the City .
25-0509 A Resolution authorizing the appointment of Tracey Vacek and Nicolas
 Richard-Thompson to the Tree Board.
 .


 RULES, ADMINISTRATION AND PROCEDURES RESOLUTIONS

25-0506 A Resolution authorizing the Ward 1 Business Grant Program 50/50 match up to
 $5,000.00 per project per year for any qualifying businesses for the purpose of
 upgrading or improving the exterior of their property .

25-0507 A Resolution authorizing a two-year grant program in the amount of $50,000.00
 per year in partnership with Rebuilding Together Aurora (RTA) to assist qualified
 residents with projects in the First Ward.

 CLOSED SESSION

City of Aurora Page 1 Printed on 6/13/2025
Rules, Administration, and Agenda - Final June 17, 2025
Procedure


 ADJOURNMENT

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours
 in advance of the scheduled meeting. The Aldermen's Office can be reached in
 person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email
 at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 2 Printed on 6/13/2025

City Hall - Second Floor
 City of Aurora Council Chambers
 44 E. Downer Place
 Aurora, IL 60507


 Rules, Administration, and Procedure
 Meeting Minutes - Final
 Tuesday
 June 17, 2025
 3:00 PM
 Chairperson Edward J. Bugg
 Vice Chair Daniel Barreiro
 Alderman Javier Bañuelos
 Alderwoman Shweta Baid
 Alderman-at-Large Will White


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen's Office at (630) 256-3020.

 CALL TO ORDER

 Vice Chair Barreiro called the meeting to order at 3:04 p.m.

 A motion was made by Alderman White and seconded by Alderman Banuelos
 to allow Alderman Bugg to participate in this meeting remotely. The motion
 carried by voice vote and Alderman Bugg participated in this meeting
 remotely.

 ROLL CALL

 Present: 4 - Chairperson Edward Bugg, Vice Chair Dan Barreiro, Alderman Javier
 Bañuelos and Alderman-At-Large Will White
 Absent: 1 - Alderwoman Shweta Baid


 APPROVAL OF MINUTES

 25-0487 Approval of the minutes from Rules, Administration, and Procedure
 Committee meeting held on June 3, 2025 .
 A motion was made by Chairperson Bugg, seconded by Alderman-At-Large
 White, that this agenda item be accepted and filed. The motion carried.

 Ayes: 4


 PUBLIC COMMENT


 AGENDA



City of Aurora Page 1
Rules, Administration, and Meeting Minutes - Final June 17, 2025
Procedure


 25-0468 An Ordinance amending Sec. 2-277(c) of the Code of Ordinances
 pertaining to the qualifications of the department heads of the City.
 Nick Richard-Thompson, Deputy Chief of Staff - Mayor's Office & Rick Veenstra,
 Corporation Counsel presented and answered questions regarding this item.

 A motion was made by Alderman-At-Large White, seconded by Chairperson
 Bugg, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3

 Nayes: 1


 25-0516 An Ordinance Amending Chapter 2 and Chapter 14 of the Code of
 Ordinances pertaining to the organization of the departments and
 divisions of the City .
 Nick Richard-Thompson, Deputy Chief of Staff - Mayor's Office presented and
 answered questions regarding this item.

 This Ordinance was forwarded with no recommendation to the Committee of
 the Whole

 25-0509 A Resolution authorizing the appointment of Tracey Vacek and Nicholas
 Richard-Thompson to the Tree Board.
 Sylvia Vargas. Management Assistant - Mayor's Office presented and answered
 questions regarding this item.

 A motion was made by Chairperson Bugg, seconded by Alderman Bañuelos,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 RULES, ADMINISTRATION AND PROCEDURES RESOLUTIONS

 Vice Chair Barreiro appointed the most senior member of the RAP Committee
 physically present to temporarily chair 25-0506 & 25-0507 agenda items which
 was Alderman Banuelos as Vice Chair Barreiro would be presenting those two
 agenda items. No vote was necessary.

 25-0506 A Resolution authorizing the Ward 1 Business Grant Program 50/50
 match up to $5,000.00 per project per year for any qualifying businesses
 for the purpose of upgrading or improving the exterior of their property .
 Vice Chair Daniel Barreiro presented and answered questions regarding this item.

 A motion was made by Chairperson Bugg, seconded by Alderman-At-Large
 White, that this agenda item be approved. The motion carried.

 Ayes: 3

 Abstain: 1



City of Aurora Page 2
Rules, Administration, and Meeting Minutes - Final June 17, 2025
Procedure


 25-0507 A Resolution authorizing a two-year grant program in the amount of
 $50,000.00 per year in partnership with Rebuilding Together Aurora
 (RTA) to assist qualified residents with projects in the First Ward.
 Vice Chair Daniel Barreiro presented and answered questions regarding this item.

 A motion was made by Chairperson Bugg, seconded by Alderman-At-Large
 White, that this agenda item be approved. The motion carried.

 Ayes: 3

 Abstain: 1


 CLOSED SESSION


 ADJOURNMENT

 A motion was made by Alderman-At-Large White, seconded by Alderman
 Bañuelos, that this meeting be adjourned. The motion carried. Vice Chair
 Barreiro adjourned the meeting at 4:04 p.m.

 Ayes: 4


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours
 in advance of the scheduled meeting. The Aldermen's Office can be reached in
 person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email
 at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 3