Finance Committee — Aurora, IL
Date: 2016-06-14

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee
 Chairperson Bob O'Connor
 Agenda - Final Alderman Kristina "Tina" Bohman
 Alderman Rick Mervine
 Tuesday Alt - Alderman Ted Mesiacos
 June 14, 2016
 3:00 PM


 CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

16-00493 Approval of the minutes from the Finance Committee on May 24, 2016 .

 AGENDA

16-00508 An Ordinance of the City of Aurora, Illinois, Ascertaining the Prevailing Wage
 Rate of Wages for Laborers, Mechanics, and other Workers Employed in Public
 Works Projects.

16-00422 A Resolution Approving An Amendment to the Agreement with Seize the Future
 Development Foundation to Provide Funding for Economic Development
 Activities and Services

16-00426 A Resolution Approving First Amendment to Development Agreement with Jimi
 Allen Photography Inc., for 56-58-60 South LaSalle Street

16-00444 A Resolution to purchase two new trucks from the Illinois Department of Central
 Management Services Master Contract for the Streets and Parks & Recreation
 Maintenance Divisions .
16-00460 A Resolution Authorizing the Mayor to Execute an Engineering Agreement
 Between the City of Aurora and V3 Companies for Phase I Engineering
 Services for Eola Road Extension to US Rte . 30.

16-00477 A Resolution Authorizing a Roadway Construction and Financing Agreement
 with Five H, LLC for the Extension of Eola Road to U.S. Rte. 30 .

16-00501 A Resolution approving the purchase of up to 300 Dell personal computers and
 workstations through CDW-Government of Vernon Hills, Illlinois, through the
 date of December 31, 2018.




City of Aurora Page 1 Printed on 6/10/2016
Finance Committee Agenda - Final June 14, 2016


16-00502 A Resolution authorizing the purchase of fourteen Panasonic Toughpad
 computers off of State of Illinois Master Contract #CMS5848520 from CDS
 Office Technologies in the amount of $50,792.00.

16-00506 A Resolution approving the purchase of an extended warranty from Dell, Inc. for
 Storage Area Network (SAN) in the amount of $55,167.98 for the MIS Division.

16-00526 A Resolution to accept the Proposals received for the 2016-2017 Water &
 Sewer Division Emergency Repair Program .

16-00529 A Resolution Authorizing Renewal of The Auto Group Lease Amendment #8

16-00530 A Resolution awarding the Roundabout Intersection Improvements for Highland
 Avenue and Sullivan Road construction to the low bidder in the amount of $
 526,348.68, Geneva Construction Co.

16-00534 A Resolution authorizing payment of the 2016 FX and SUMS software
 maintenance agreement with the Harris Corporation Lynchburg, VA in the
 amount of $50,000.00 .

16-00535 A Resolution Authorizing the Purchase of Bulk Rock Salt in the Amount of
 $56.35 Per Ton for the 2016-2017 Season

16-00547 A Resolution Approving a Memorandum of Understanding Between the City of
 Aurora and The Community Builders, Inc. for the Redevelopment of the
 Properties Located at 5 East Galena Boulevard, 14-20 South Stolp Avenue,
 and 32 South Broadway.

16-00550 A Resolution to extend the contract with VisionFriendly.com, Naperville, Illinois
 for website services through January 2017 in the Total Amount of $35,000

16-00548 A Resolution to approve the proposal for Municipal Website Design Services
 from Icon Enterprises d/b/a Civic Plus, Manhattan, Kansas, in the amount of
 $44,186 per year for three years which includes hosting and maintenance
 HELD

16-00447 A Resolution to accept the bid from Enterprise Leasing of Chicago, 1050
 Lombard Rd, Lombard, Illinois, for a three year vehicle rental agreement for the
 Aurora Police Department .

ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 6/10/2016

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Tuesday
 June 14, 2016
 3:00 PM
 Chairperson Bob O'Connor
 Alderman Kristina "Tina" Bohman
 Alderman Rick Mervine
 Alt - Alderman Ted Mesiacos


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:09pm.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick
 Mervine

 OTHERS PRESENT

 Jim Schweizer, Preservation; Jimi Allen, Gravity Building; Kirk Albison, The
 Community Builders; Steve Lord, Beacon News

 City of Aurora:

 Ted Beck, Chief Technology Officer; Jack Fichtel, Lieutenant; Dometrick
 Evans, Aldermen's Office; Jim Dahl, Director MIS; Dan Feltman, Engineering;
 Esther Phillips, Director of Purchasing; Joe Hopp, Maintenance Services;
 Timothy Forbes, Street Department; Bill Donnell, Ward 4 Alderman; Ken
 Schroth, Director Public Works; Dan Barreiro, Community Services; Ken
 Nelson, Information System Coordinator; Carie Anne Ergo, Chief Management
 Officer; Eric Gallt, Engineering; Rick Guzman, Assistant Chief of Staff, Mayor's
 Office; Brian Caputo, Chief Financial Officer; Bill Wiet, Chief Developement
 Services Officer; Stephane Phifer, Director Planning; Dave Hulseberg, Invest
 Aurora; Connie Krug, Aldermen's Office


 APPROVAL OF MINUTES

 16-00493 Approval of the minutes from the Finance Committee on May 24,
 2016.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 3




City of Aurora Page 1
Finance Committee Meeting Minutes - Final June 14, 2016



 AGENDA

 16-00508 An Ordinance of the City of Aurora, Illinois, Ascertaining the Prevailing
 Wage Rate of Wages for Laborers, Mechanics, and other Workers
 Employed in Public Works Projects .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00422 A Resolution Approving An Amendment to the Agreement with Seize
 the Future Development Foundation to Provide Funding for Economic
 Development Activities and Services
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00426 A Resolution Approving First Amendment to Development Agreement
 with Jimi Allen Photography Inc., for 56-58-60 South LaSalle Street
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00444 A Resolution to purchase two new trucks from the Illinois Department
 of Central Management Services Master Contract for the Streets and
 Parks & Recreation Maintenance Divisions .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00460 A Resolution Authorizing the Mayor to Execute an Engineering
 Agreement Between the City of Aurora and V3 Companies for Phase I
 Engineering Services for Eola Road Extension to US Rte . 30.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00477 A Resolution Authorizing a Roadway Construction and Financing
 Agreement with Five H, LLC for the Extension of Eola Road to U.S.
 Rte. 30.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


City of Aurora Page 2
Finance Committee Meeting Minutes - Final June 14, 2016



 16-00501 A Resolution approving the purchase of up to 300 Dell personal
 computers and workstations through CDW-Government of Vernon
 Hills, Illlinois, through the date of December 31, 2018.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00502 A Resolution authorizing the purchase of fourteen Panasonic
 Toughpad computers off of State of Illinois Master Contract
 #CMS5848520 from CDS Office Technologies in the amount of
 $50,792.00.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00506 A Resolution approving the purchase of an extended warranty from
 Dell, Inc. for Storage Area Network (SAN) in the amount of $55,167.98
 for the MIS Division.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00534 A Resolution authorizing payment of the 2016 FX and SUMS software
 maintenance agreement with the Harris Corporation Lynchburg, VA in
 the amount of $50,000.00 .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00526 A Resolution to accept the Proposals received for the 2016-2017
 Water & Sewer Division Emergency Repair Program .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00529 A Resolution Authorizing Renewal of The Auto Group Lease
 Amendment #8
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3




City of Aurora Page 3
Finance Committee Meeting Minutes - Final June 14, 2016



 16-00530 A Resolution awarding the Roundabout Intersection Improvements for
 Highland Avenue and Sullivan Road construction to the low bidder in
 the amount of $ 526,348.68, Geneva Construction Co.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00535 A Resolution Authorizing the Purchase of Bulk Rock Salt in the
 Amount of $56.35 Per Ton for the 2016-2017 Season
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00550 A Resolution to extend the contract with VisionFriendly.com,
 Naperville, Illinois for website services through January 2017 in the
 Total Amount of $35,000
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00548 A Resolution to approve the proposal for Municipal Website Design
 Services from Icon Enterprises d/b/a Civic Plus, Manhattan, Kansas, in
 the amount of $44,186 per year for three years which includes hosting
 and maintenance
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-00547 A Resolution Approving a Memorandum of Understanding Between
 the City of Aurora and The Community Builders, Inc. for the
 Redevelopment of the Properties Located at 5 East Galena Boulevard,
 14-20 South Stolp Avenue, and 32 South Broadway.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 HELD

 16-00447 A Resolution to accept the bid from Enterprise Leasing of Chicago,
 1050 Lombard Rd, Lombard, Illinois, for a three year vehicle rental
 agreement for the Aurora Police Department .
 This Resolution was held


City of Aurora Page 4
Finance Committee Meeting Minutes - Final June 14, 2016



 ADJOURNMENT:

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this meeting be adjourned. Chairman O'Connor adjourned the meeting at
 4:52pm.The motion carried.

 Ayes: 3

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 5