Housing Committee — Portland, ME
Date: 2020-09-17
Time: 17:30

HOUSING COMMITTEE

DATE: Thursday, September 17, 2020
TIME: 5:30 PM
LOCATION: ZOOM MEETING INSTRUCTIONS:

The Housing Committee will hold a remote meeting on THURSDAY, September 17,
2020 at 5:30 pm. This meeting will take place remotely using Zoom.

Virtual meetings are allowed using emergency legislation approved by LD 2167; 1
M.R.S. §403­A, that authorizes cities and towns to conduct meetings online.

Allow your computer to install the free Zoom app to get the best meeting
experience. If you are not able to attend live, a recording will be uploaded to
portlandmaine.gov/livestream the next day.

Please click the link below to join the webinar:

https://us02web.zoom.us/j/85490895528?pwd=Y3RUMWJXU2JYdGNWbE5HMXd
qY2pFZz09

Passcode: 026178

Or iPhone one­tap :

US: +13017158592,,85490895528# or +13126266799,,85490895528#
Or Telephone:
Dial (for higher quality, dial a number based on your current location):
US: +1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656 or +1 253 215 8782 or +1
346 248 7799 or +1 669 900 9128

Webinar ID: 854 9089 5528

International numbers available: https://us02web.zoom.us/u/kv5clASjm




 389 Congress Street / www.portland.gov / tel, 207­874­8720 / tty, 207­874­8936 / fax, 207­756­8258
 AGENDA

1. Review and accept Minutes of previous meeting held on August 12, 2020


 a. Minutes

 Presentation, Overview and Integrated Report from Permitting and
2. Inspections and Fire Department re: Short­term and Long­term Rental
 Housing Safety & Inspection Program


 a. Permitting and Inspections Memo

 b. Portland Fire Department Memo

 Review and Recommendation to the City Council on Disposition of Tax
3. Acquired and City­Owned Property (431 Commercial Street, 622 Auburn
 Street, 0 Gray Road, Falmouth)
 This is an actionable item and public comment will be taken.

 a. Memo

 Communication Item: FY20 HUD Consolidated Annual Performance
4.
 Report


 a. Draft HUD 2019­2020 Consolidated Annual Performance Report (CAPER)

5. Communication Item: 2020 Interim Housing Report


 a. Memo
6. 2020 Work Plan Discussion


 a. 2020 Work Plan



Next Meeting Date
Wednesday October 14, 2020


City of Portland Commissions are not required to take public comment under FOAA and our Ordinance is
 silent regarding the duties of the Commission. The Commission has the discretion to not allow or allow
public comment during its meetings, including the authority to limit the duration of comments. Since the
 Commission makes recommendations to the City Council, public comment is available at that level.

HOUSING COMMITTEE

DATE: Thursday, September 17, 2020
TIME: 5:30 PM
LOCATION: ZOOM MEETING INSTRUCTIONS:

The Housing Committee will hold a remote meeting on THURSDAY, September 17,
2020 at 5:30 pm. This meeting will take place remotely using Zoom.

Virtual meetings are allowed using emergency legislation approved by LD 2167; 1
M.R.S. §403­A, that authorizes cities and towns to conduct meetings online.

Allow your computer to install the free Zoom app to get the best meeting
experience. If you are not able to attend live, a recording will be uploaded to
portlandmaine.gov/livestream the next day.

Please click the link below to join the webinar:

https://us02web.zoom.us/j/85490895528?pwd=Y3RUMWJXU2JYdGNWbE5HMXd
qY2pFZz09

Passcode: 026178

Or iPhone one­tap :

US: +13017158592,,85490895528# or +13126266799,,85490895528#
Or Telephone:
Dial (for higher quality, dial a number based on your current location):
US: +1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656 or +1 253 215 8782 or +1
346 248 7799 or +1 669 900 9128

Webinar ID: 854 9089 5528

International numbers available: https://us02web.zoom.us/u/kv5clASjm




 389 Congress Street / www.portland.gov / tel, 207­874­8720 / tty, 207­874­8936 / fax, 207­756­8258
 Page 1 of
 AGENDA

1. Review and accept Minutes of previous meeting held on August 12, 2020


 a. Minutes

 Presentation, Overview and Integrated Report from Permitting and
2. Inspections and Fire Department re: Short­term and Long­term Rental
 Housing Safety & Inspection Program


 a. Permitting and Inspections Memo

 b. Portland Fire Department Memo

 Review and Recommendation to the City Council on Disposition of Tax
3. Acquired and City­Owned Property (431 Commercial Street, 622 Auburn
 Street, 0 Gray Road, Falmouth)
 This is an actionable item and public comment will be taken.

 a. Memo

 Communication Item: FY20 HUD Consolidated Annual Performance
4.
 Report


 a. Draft HUD 2019­2020 Consolidated Annual Performance Report (CAPER)

5. Communication Item: 2020 Interim Housing Report


 a. Memo
6. 2020 Work Plan Discussion


 a. 2020 Work Plan



Next Meeting Date
Wednesday October 14, 2020


City of Portland Commissions are not required to take public comment under FOAA and our Ordinance is
 silent regarding the duties of the Commission. The Commission has the discretion to not allow or allow
public comment during its meetings, including the authority to limit the duration of comments. Since the
 Commission makes recommendations to the City Council, public comment is available at that level.
 Page 2 of
 Housing Committee
 Minutes of August 12, 2020 Meeting


 A remote meeting of the Portland City Council’s Housing Committee was held on Wednesday,
August 12, 2020 at 5:30 P.M. via ZOOM. Councilors present at the meeting included Committee
members Councilor Pious Ali, Councilor Kim Cook, and Councilor Jill Duson, Chair of the Committee.
City staff present included Mary Davis Division Director Housing and Community Development,
Victoria Volent Housing Program Manager, and Greg Mitchell Division Director Economic
Development.


 Item 1: Review and accept Minutes of previous meetings held on July 8, 2020
 Motion by Councilor Ali to accept the minutes from July 8, 2020. Motion was seconded by
Councilor Cook and the minutes were approved 3-0.



 Item 2: Review and Recommendation to the City Council on Disposition of Tax Acquired and
 City-Owned Property (431 Commercial Street, 622 Auburn Street, 0 Gray Road, Falmouth)

Mary Davis introduced this item. The Housing Committee has reviewed City owned and tax acquired
property that may be suitable for housing development. There have been several properties the
Committee has considered. For tonight’s meeting, the Committee is reviewing 431 Commercial
Street, 622 Auburn Street, and 0 Gray Road, Falmouth. The City has a staff committee known as
COTAPC (City-owned Tax Acquired Property Committee) that is charged with the disposition of
City-owned and tax acquired property. More detail regarding the role and responsibilities of
COTAPC is in the back-up material.
The first property for consideration for disposition is 431 Commercial Street. This parcel is a 1.29 acre
(56,245 sq. ft.) lot located in the West End near the Casco Bay Bridge at 431 Commercial Street. It is a
parking lot used by downtown employees and visitors as well as the City for storage and operations
purposes, including placing cars there during snow bans. The assessed value of the property is
$562,500.
The property was acquired by the City of Portland in the Order of Condemnation dated August 18, 1997
for the purpose of permitting the expansion of the facility at the International Marine Terminal. A
payment of $590,000 was remitted to the previous owner.
The property is located in the B-5b zone, which is characterized by urban commercial mixed- use. A
minimum lot area per dwelling unit in the B-5b zone does not exist.

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During the July 28 meeting of COTAPC, the Committee determined its recommendation to the City
Manager is to retain 431 Commercial Street. It was also noted that the City Manager’s Working
Waterfront Group also sees this piece of land as valuable to the marine industry and for needs unforeseen
at this time. It is seen as an asset for transportation issues as development density increases in the area.
622 Auburn Street abuts the Falmouth property line and contains 4.85 acres of land. 4.17 acres are
considered dry upland with potential for development; access would be from Auburn Street through the
right of way. A survey of the property by a wetland scientist concluded no vernal pools are located on
the site. Standing water on the property is the result of road ditching and culverts.
This property has been the subject of many proposed uses including rezoning to an office park zone
(which the Council did not pass); housing development (which was withdrawn due to neighborhood
opposition); and for athletic fields.
The majority of 0 Gray Road, Falmouth is bound by Highway I95 to the north, Falmouth/Portland City
boundaries to the south, 6 parcels to the west, and a couple of residential properties to the east.
Currently, the site is undeveloped. The parcel contains approximately 13.3 acres with an assessed value
of $52,600. It is zoned “Mixed Use Cluster District” (MUC), which includes residential. With a
minimum lot size for single-family detached and accessory dwelling units at 20,000 sq. ft., if the site
was deemed 100% developable, it could possibly yield 28 units.
During the July 28 meeting of COTAPC, the Committee determined its recommendation to the City
Manager is to retain 431 Commercial Street, and sell 622 Auburn Street and the abutting property at 0
Gray Road, Falmouth as one property.
Based on the rules outlined in Section 2-313 of the City Code, COTAPC presented their
recommendation to the City Manager to retain 431 Commercial Street and jointly sell 622 Auburn and 0
Gray Road, Falmouth. The City Manager is reviewing the COTAPC recommendations and will present
his recommendation to the City Council regarding the disposition of these properties, per the City Code.
The Housing Committee may choose to take action on these parcels, similar to the actions taken on city-
owned property at 21 Randall Street, 43 & 91 Douglass Street, 165 Lambert Street, 156 Brackett Street
and 176 Clark Street, by forwarding a recommendation to the Economic Development Committee.
Councilor Duson opened the meeting to public comment.
Brian Eng- 33 Storer Street (team member of Maine Cooperative Development Partners). He is hoping
to partner with the City on the disposition and development of 165 Lambert Street. 0 Gray Road and
622 Auburn Street are located across the street from 165 Lambert. Due to proximity, Mr. Eng
encourages the Housing Committee to consider using the parcels (0 Gray Road and 622 Auburn Street)
for innovative affordable housing options such as the limited equity cooperative model Maine
Cooperative Development Partners hopes to create at 165 Lambert Street. As is well known,
construction costs are an obstacle in putting together feasible projects. The more scale efficiency
created through optimal operation size, the greater cost efficiencies are obtained allowing for a more
viable project at 165 Lambert Street and the adjacent properties under consideration if considered

 2




 Page 4 of
together. Greater economy of scale also allows for less gap financing requests by developers with the
City. These properties have sat fallow long enough. The site is well served by GP metro and is adjacent
to the Sebago to Sea walking trail. This is an exciting and dynamic area. Maine Cooperative
Development Partners would like to justify new construction with as little City subsidy as possible,
which would include the possibility of considering 0 Gray Road and 622 Auburn Street with the
disposition of 165 Lambert Street.
Seeing no further comment, public comment period was closed.
Motion by Councilor Ali to discuss the retention of 431 Commercial Street. Seconded by Councilor
Duson.
Councilor Cook – we have the COTAPC recommendation, but we do not have the City Manager’s
recommendation. Do we want to wait for the City Manager’s recommendation before we take an action
on it? I would like to hear the short term and long term recommendations by the City Manager before
we take action. Parking vehicles is not the best long-term use of the property. I would like to hear from
the City Manager before we take final action.
Councilor Duson suggests the Housing Committee postpone this item with a request to staff that the City
Manager provide a briefing to the Housing Committee on his recommendation before it goes to the City
Council.
Councilor Ali agrees to the suggestion.
Motion by Councilor Cook to postpone the review and recommendation to the City Council for the
disposition of 431 Commercial Street. Seconded by Councilor Duson. Motion passed 3-0
The Committee agreed to review 622 Auburn and 0 Gray Road, Falmouth together.
Motion by Councilor Duson to discuss 622 Auburn and 0 Gray Road jointly.
Motion by Councilor Duson to recommend to the City Council the properties at 622 Auburn Street and 0
Gray Road be retained to explore the development of housing on the lots.
Councilor Cook seconded the motion.
Councilor Cook supports recommending the marketing of 622 Auburn Street and 0 Gray Road in a
manner similar to the process undertaken with the disposition of 165 Lambert Street, 21 Randall Street
and 43 & 91 Douglass Street. After City Council approval, the Economic Development Committee held
a joint meeting with the Housing Committee to discuss the RFP process. She would further like to
explore efficiencies gained if Maine Cooperative Development Partners were to develop both sides of
Washington Avenue extension.
Councilor Duson asked Greg Mitchell and Mary Davis to confirm the manner of disposition if the City
recommends negotiating directly with the future owner of 165 Lambert Street without undergoing the
Request for Proposal process.


 3




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Greg Mitchell- Generally the City would go through a competitive process to ensure anyone interested
in developing the site, as the Council so chose, would have an opportunity to present a proposal.
Ultimately, the City Council has the final decision if they want to sole source the property sale to a
developer. There is a path forward if the Committee would like to put forth that recommendation to the
Council. The Council may then chose to have that discussion to consider sole sourcing.
Councilor Cook- Noted 83 Middle Street as an example of how the City moved forward without a
competitive process. Additionally, staff reached out to the Portland Housing Authority to discuss 21
Randall Street prior to a competitive process. As staff has had these informal discussions in the past,
how this would work for 622 Auburn Street and 0 Gray Road?
Greg Mitchell- 83 Middle Street, because it was an affordable project and was addressing the needs of
55 plus individuals, is an example of Council authorization of a long-term lease that was sole sourced
(i.e. no RFP process). The same is true with the Avesta lease on the Baron Center.
Councilor Duson withdraw her motion and asked how an alternative motion would be worded to retain
and market the properties to a sole source.
Councilor Cook- Suggested postponing these two items to the next meeting of the Housing Committee
and asked staff to have conversations regarding sole sourcing. Staff would report to the Housing
Committee during the September meeting after which the Housing Committee could determine any
recommendation to the Council.
Motion by Councilor Cook to postpone a recommendation to the City Council for the disposition of 622
Auburn Street and 0 Gray Road to the next meeting of the Housing Committee with a request to staff to
explore efficiencies gained if the future owner of 165 Lambert Street was to develop both sides of
Washington Avenue extension.
Greg Mitchell confirmed the timeline works and gives staff time to speak with the City Manager.
Councilor Duson requested staff add this item to the Work Plan.
Mary Davis provided an overview of items on the September 17 agenda.
Councilor Duson asked staff to add an update on the interim housing report to the Work Plan.
The Committee voted unanimously (3-0) for the motion to postpone.


Item 3: Communication Item: Update on Development Projects within Portland and Member
Consortium Communities


Mary Davis introduced this item. During the February 12, 2020 meeting of the Housing Committee,
members of the Committee requested staff to provide a summary memo of all development projects
within Portland and the Cumberland County HOME Consortium communities that have benefitted
from HOME funding. The memo to the Council is a review of previously presented history of the
HOME
 4



 Page 6 of
program.

When the Consortium was formed in 2009, it included a “hold harmless” clause to ensure the City, as an
existing HOME grantee, would continue to receive funding equal to its allocation prior to the formation
of the Consortium. In addition to being held harmless, participation in the HOME Consortium bestows
additional benefits to Portland.

The packet included a breakdown of allocation of funding since 2009 and how the Consortium
communities have used their funding. The memo only reports out since 2009 even though Portland has
been a member of the HOME since early 1990s and has created many more units of housing.

Councilor Duson asked if the members have any questions. Seeing none, Councilor Duson requested
this information be include in the 2020 Interim Housing Report.


Item 4: 2020 Work Plan Discussion

Councilor asked if the member have any questions or concerns regarding the Work Plan. Seeing none,
Council Duson opened the meeting to public comment on items not on the agenda.

Seeing no comments, the comment period was closed.

Motion to adjourn by Councilor Cook, seconded by Councilor Ali, (approved 3-0), the meeting adjourned
at 6:28 P.M.

 Respectively submitted,

 Victoria Volent




.




 5




 Page 7 of
 CITY OF PORTLAND
 Permitting and Inspections Department

 Memorandum
TO: Housing Committee
CC: Mary Davis
FROM: Jessica B. Hanscombe, Licensing and Housing Safety Manager
DATE: August 25, 2020
RE: Yearly update

The Licensing and Housing Safety Division is a division of the Permitting and Inspections
Department. We are a staff of 10 employees: Licensing and Housing Safety Manager, 3
Licensing and Registration Assistants, 2 Health Inspectors and 4 Housing Safety
Inspectors. This division is responsible for all Long Term and Short Term Rental
Registrations, Housing Inspections, Business Licenses and Health Inspections for the City
of Portland.

Listed below are some highlights and figures from our division for 2020.

Long Term Rental Registration:
There was one change in 2020 for Long Term Rental Registrations, the addition of an
automatic late fee of $10.00 per unit will be for any units not registered by February 1st of
each year. I have included a copy of the most current application. (Attachment A) This can
be found on our website or in room 307.

2020 Long Term Registrations (as of 8/24/2020):
 Type Amount
 Properties 4243
 Units 17533

Short Term Rental Registration:
We currently have 56 units on the wait list for non-owner occupied units. The city
continues to work with Host Compliance to ensure that all units are registered. I have
included a copy of the most current application. (Attachment B) This can be found on our
website or in room 307.

2020 Short Term Registrations (as of 8/24/2020):
 Type Total Island Non Owner Owner Tenant Occupied
 Amount Occupied Occupied
 Property 660 103 283 245 29
 Units 793 104 400 260 29




 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 1

 Page 8 of
 CITY OF PORTLAND
 Permitting and Inspections Department
Joint Housing Safety and Fire Prevention Staff Meetings:
In July 2019, we kicked off the first Joint Housing Safety and Fire Prevention Meeting.
Staff met monthly to discuss Housing and Fire Code compliance and enforcement. I have
included a copy of the agendas and minutes from September 2019 through January of 2020
(Attachment C). This year we did a hands on training in a Sprinkler/Alarm Truck for our
December 2019 meeting. (Attachment D). During these meetings, we created documents
that are posted on our website with clear guidance on Smoke Alarms, Escape Windows and
Heating Standards (Attachments E, F, & G).

Hot Spot Meetings:
Housing Safety meets monthly with Community Policing, the Neighborhood Prosecutor,
Fire Prevention and Public Works to address property issues.

Financials for Fiscal year 2020
Please see the attached document for both Fiscal Year 2020 (7/1/2019-6/30/2020) and what
is projected for Fiscal Year 2021 (7/1/2020-6/30/2021). (Attachment H)

2020 Inspections (1/1/2020-8/24/2020):
Please see the below chart for a breakdown of Inspections for the last 8 months for the
Housing Inspectors.

 Type Amount
 Housing Safety (Long & Short Term Inspections) 292
 Housing Safety (Long & Short Term Re-Inspections) 445
 Illegal Unit Inspections 12
 Illegal Unit Re-inspections 5
 Complaints/Single Units/Infestations Inspections 724
 Complaints/Single Units/Infestations Re-Inspections 330
 Total 1808

Outreach:
   One Housing Safety Inspector attends each Southern Maine Landlord Association
 meeting.
   Send reminder notices through SMLA email. For example: Rental Registrations
 are due, Heat reminders, late fees etc.
   I spoke at the December SMLA meeting and answered questions.

Housing Safety during Covid-19:
Attached is a memo I submitted in April 2020 regarding our initial response to Covid-19.
(Attachment I). In March, April and the beginning of May, we were doing virtual
inspections, outside inspections, complaints, General Assistance approvals, follow ups, See
Click Fix and life safety issues. This Division also worked and continues to work with
Community Policing on Covid-19 related issues at properties around the City.



 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 2

 Page 9 of
 Attachment A


 CITY OF PORTLAND
 Permitting and Inspections Department
 LONG TERM RENTAL UNIT REGISTRATION APPLICATION

Please use this application to register a rental unit. A rental unit is any portion of a residential structure that is
available to rent for any length of time to an individual. The Code of Ordinances (Chapters 6 & 14, Article VI)
requires an owner, manager, and a person/entity to register a rental unit. Registration is due annually by January
1 or within thirty (30) days of renting a new property. A registration application is not complete until payment is
received.

Please follow these steps to register a rental unit:
 1. Fill out this application.
 2. Calculate the fee owed with the table below.
 3. Estimate applicable discounts.
 4. Submit valid supporting documentation for discounts. Please see Page 3 for examples.
 5. Invoice provided to the party certifying registration
 6. Pay fee owed after staff verifies fee discount documentation.
 7. Repeat Steps 1-6 on an annual basis.


__________________________________________________________________________________________
_
Long Term Rentals (LTR)
A long-term rental is more than 30 days. The annual registration fee for a long-term rental is $35 per rental unit
minus any discounts of no more than $20 per unit.




 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 3

 Page 10 of
 CITY OF PORTLAND
 Permitting and Inspections Department
 RENTAL UNIT REGISTRATION APPLICATION
 SECTION 1: PROPERTY
INFORMATION
 Street Number Street Name – Unit # CBL- Chart, Block, Lot Number (e.g. 001A_ _A001)




 SECTION 2: OWNER INFORMATION -MUST COMPLETE
ONE
Individual Ownership:
 Owner First Name Owner Last Name Primary Telephone Numbers




 Mailing Address Email Address


Owner is (Please Circle): Partnership Corporation LLC Other (Please explain),
A Completed Supplemental Corporation Sheet must be submitted with the application


Corporate Name Primary Telephone Numbers



Mailing Address Email Address




SECTION 3: AUTHORIZED AGENT (if different than owner)
All properties must have an authorized agent for purposes of service. If property owner is a partnership,
corporation, LLC or any other form of business entity, the authorized agent must be an individual who
resides in the State of Maine.
 Registered Agent First Name Registered Agent Last Name Telephone Number


 Mailing Address Email Address




 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 4

 Page 11 of
 CITY OF PORTLAND
 Permitting and Inspections Department
 SECTION 4: PROPERTY MANAGER (if different than
owner)
 Property Manager Name Telephone Number


 Mailing Address Email Address




 SECTION 5: EMERGENCY CONTACT FOR PROPERTY (if different than
owner)
 Emergency Contact Name Telephone Number



 SECTION 6: RENTAL UNIT
REGISTRATION
Total Number of Units in Building:
Total Number of Long Term Rental Units:

 SECTION 7: FEE DISCOUNTS*
 Type of Discount Valid Verification Documents Discount Number of
 Rental
 Units
Fully Sprinklered Building Testing or Maintenance Report or
 Maintenance Contract from $10.00/unit
 Preceding Year
Off-site Monitored Fire Alarm System Fire Alarm System Monitoring
 Annual Contract $7.50/unit

Subsidized Housing HQS Inspection Report from
Housing Quality Standard (HQS) Preceding Year $5.00/unit

Public Housing Uniform Physical Condition UPCS Inspection Report from $10.00/unit
Standard (UPCS) Preceding Year

No Smoking Lease Copy of Signed Lease Language or
 Smoking Disclosure Form $2.50/unit
*Please note there is a maximum of $20 discount per rental unit.



 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 5

 Page 12 of
 CITY OF PORTLAND
 Permitting and Inspections Department
 SECTION 8: TOTAL ANNUAL
CHARGES
 Long Term
 Number of Rental Units Registering =

 Rental Unit Fees =




 Registration Fees ($35 x Number of Long-Term Rental Units)
 Fee Discounts =


 Total Annual Rental Registration Fee =


Did you complete?  Rental Housing Registration Form
  Provide all fee discount verification documents


Payment Information: Pay the registration fee:
 • in person by cash, check, or credit card;
 • mail a check - Make checks payable to “City of Portland” and note the
 CHART, BLOCK, AND LOT (CBL) on the check.

 Permitting and Inspections Department
Please return completed Room 307
application, documents and 389 Congress St
fees to: Portland ME 04101

For More Information: See www.portlandmaine.gov/housingsafety



 To the best of my knowledge, I certify that the information being registered is true and correct.
 Name (print only) Telephone Number

 Relationship to Property Date Email Address




 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 6

 Page 13 of
 CITY OF PORTLAND
 Permitting and Inspections Department
 Corporate Supplement
Questions 1 to 4 must match information on file with the Maine Secretary of State’s office. If you have questions
regarding this information, please call the Secretary of State’s office at (207) 624-7752.
Please clearly complete this form in its entirety.

1. Exact legal name: ____________________________________________________________________

2. Doing Business As, if any: ____________________________________________________________

3. Date of filing with Secretary of State: ________________ State in which you are formed: __________

4. If not a Maine business entity, date on which you were authorized to transact business in the State of
Maine: _______________________________
5. List the name and addresses, titles of officers, directors and list the percentage ownership: (attached additional sheets
as needed)


 Ownership
 NAME ADDRESS (5 YEARS) TITLE %




 (Stock ownership in non-publicly traded companies must add up to 100%.)

Signature: _______________________________________ Date: _______________
 Signature of Owner or Corporate Officer

 _______________________________________
 Print Name of Owner or Corporate Officer
 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 7

 Page 14 of
 Attachment B


 CITY OF PORTLAND
 Permitting and Inspections Department


 SHORT TERM RENTAL UNIT REGISTRATION APPLICATION
Please use this application to register or renew a short term rental unit. A rental unit is any portion of a residential
structure that is available to rent for any length of time to an individual. The Code of Ordinances (Chapters 6 &
14, Article VI) requires an owner, manager, and any other person/entity responsible for the property to register a
rental unit. Registration is due annually by January 1. A registration application is not complete until payment is
received.

____________________________________________________________________________________________________________
Short Term Rentals (STR)
A short-term rental is less than 30 days.


Registration Fees:

Owner Occupied Units, Tenant Occupied First Unit $ 100.00
Units, Island Short Term Rental Second Unit $ 250.00
 Third Unit $ 500.00
 Fourth Unit $ 1,000.00
 Fifth Unit $ 2,000.00

Non-Owner Occupied Mainland Units First Unit $ 200.00
 Second Unit $ 500.00
 Third Unit $ 1,000.00
 Fourth Unit $ 2,000.00
 Fifth Unit $ 4,000.00
Building Limits:

 Non Owner-Occupied Building Owner-Occupied Building
 1-2 total units=1 Short Term Rental 1-2 total units=1 Short Term Rental
 3-5 total units= 2 Short Term Rentals 3 total units= 2 Short Term Rentals
 6-9 total units=4 Short Term Rentals 4 total units= 3 Short Term Rentals
 10+ total units=5 Short Term Rentals 5 total units= 4 Short Term Rentals
 6+ total units=5 Short Term Rentals

Note: Tenant, owner and non-owner occupied units will all be counted towards these limits. Owners may
register up to five units within their primary residence.




 Version 12/7/18

 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 8

 Page 15 of
 CITY OF PORTLAND
 Permitting and Inspections Department
 SHORT TERM RENTAL UNIT REGISTRATION APPLICATION

 SECTION 1: PROPERTY
INFORMATION
 Street Number Street Name CBL- Chart, Block, Lot Number (e.g. 001A_ _A001)




 Type of Property*

 Total Number of Units in Building:

*If located in a condominium or homeowners association, you attest that the use of the unit as a short term
rental is allowed. Yes ❏ No ❑


 SECTION 2: OWNER INFORMATION (COMPLETE AT LEAST ONE LISTED
BELOW)
A. Individual Ownership:
 Owner First Name Owner Last Name Primary Telephone Numbers




 Mailing Address Email Address


 B. Corporate Ownership:
**A completed Supplemental Corporation Sheet must be submitted with the application.
Ownership form (please circle): Partnership Corporation LLC Other (please explain)

Corporate Name Primary Telephone Numbers



Mailing Address Email Address




 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 9

 Page 16 of
 CITY OF PORTLAND
 Permitting and Inspections Department
 SECTION 3: AUTHORIZED AGENT (if different than owner)
 If property owner is a partnership, corporation, LLC or any other form of business entity, the authorized
 agent must be an individual who resides in the State of Maine.

 Registered Agent First Name Registered Agent Last Name Telephone Number


 Mailing Address Email Address



 SECTION 4: PROPERTY MANAGER (if different than owner)

 Property Manager Name Telephone Number


 Mailing Address Email Address




 SECTION 5: EMERGENCY CONTACT FOR PROPERTY (if different than
owner)
 Emergency Contact Name Telephone Number

 Address Email Address


 SECTION 6: RENTAL UNIT
REGISTRATION
Please describe the rental unit(s) by indicating the following:
 Unit # Number of nights Number of Mainland Island Owner Tenant Non Owner
(Describe rooms*) (Short Term)** nights Occupied Occupied Occupied
 (Long Term)**




 *If renting a room(s), please describe as Guest bedroom A, Master bedroom, Basement bedroom, etc.
**Report the number of nights rented the previous year from 11/1 through 10/31.
Note: Owner Occupied is defined as the unit the owner lives in for more than 6 months of the year.


 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 10

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 CITY OF PORTLAND
 Permitting and Inspections Department
SECTION 7: FEE DISCOUNTS*
 Type of Discount Valid Verification Documents Discount Number of
 Rental
 Units
Fully Sprinklered Building Testing or Maintenance Report or
 Maintenance Contract from $10.00/unit
 Preceding Year
Off-site Monitored Fire Alarm System Fire Alarm System Monitoring
 Annual Contract $7.50/unit

Subsidized Housing HQS Inspection Report from
Housing Quality Standard (HQS) Preceding Year $5.00/unit

Public Housing Uniform Physical Condition UPCS Inspection Report from $10.00/unit
Standard (UPCS) Preceding Year

No Smoking Lease Copy of Signed Lease Language or
 Smoking Disclosure Form $2.50/unit
*Please note that there is a maximum $20 discount per rental unit.
SECTION 8: TOTAL ANNUAL
CHARGES
 Short Term
 Number of Rental Units Registering =

 Rental Unit Fees =

 Fee Discounts =

 Total Annual Rental Registration Fee =


SECTION 9: Please list the addresses of any other short term rental you have ownership in




 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 11

 Page 18 of
 CITY OF PORTLAND
 Permitting and Inspections Department
Did you complete?  Rental Housing Registration Application
  Provide all fee discount verification documents.
  Provide a notarized Primary Residence Affidavit (unless a
 non-owner occupied unit).
  Provide a notarized Landlord Statement of Permission for a
 Tenant occupied unit.
  Corporate Disclosure
  Evidence of primary residence
Payment Information: Pay the registration fee:
 • in person by cash, check, or credit card;
 • mail a check - Make checks payable to “City of Portland” and
 note the address on the check.

 Permitting and Inspections Department
Please return completed application, Room 307
documents and fees to: 389 Congress St
 Portland ME 04101




For More Information: See www.portlandmaine.gov/housingsafety



  To the best of my knowledge, I certify that the information being registered is true and correct.
  Signature Telephone Number

  Relationship to Property Date Email Address

***********************************************Office Use Only************************************************




 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 12

 Page 19 of
 CITY OF PORTLAND
 Permitting and Inspections Department

 CORPORATE DISCLOSURE

The answers to questions 1-4 must match the information on file with the Maine Secretary of State’s office.
Your certification must be in good standing. If you have questions regarding this information, please call the
Secretary of State’s office at (207) 624-7752. Please clearly complete this form in its entirety. Thank you.

1. Exact legal name: ____________________________________________________________________
2. Doing Business As, if any: ____________________________________________________________
3. Date of filing with Secretary of State: ________________ State in which you are formed: __________
4. If not a Maine business entity, date on which you were authorized to transact business in the State of
Maine: _______________________________
5. List the names, addresses, and titles of the officers and directors and list the percentage of ownership
(attach additional sheets as needed):

 OWNERSHIP
 NAME CURRENT ADDRESS TITLE %




 (Stock ownership in non-publicly traded companies must add up to 100%.)

Signature: _______________________________________ Date: _______________
 Signature of Owner or Corporate Officer


 _______________________________________
 Print Name of Owner or Corporate Officer
 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 13

 Page 20 of
 CITY OF PORTLAND
 Permitting and Inspections Department



 PRIMARY RESIDENCE AFFIDAVIT
 I, _________________________________, represent under oath that the following statements are true and
 correct to my personal knowledge:

 1. I reside at ____________________________________________________________, Portland,
 Maine, CBL _____________________ (the “Residence”).

 2. The Residence is currently my legal residence for government purposes, including property taxes and
 exemptions, voting, vehicle taxes and registration, licensing, benefits, and others, as applicable.

 3. I reside at the Residence for more than one-half of the calendar year.

 4. The Residence will remain my legal residence for more than one-half of the calendar year.

 5. I have provided one of the following documents:

 a. Valid Driver’s License or State issued Identification ____

 b. Valid motor vehicle registration_____

 c. Proof of homestead exemption:_____

 d. Other (please list):______________________________


Date: ______________________________
 Signature



 Personally appeared before me the above-named affiant and made oath that the foregoing affidavit is true
and correct to his/her personal knowledge.

Date: ______________________________
 Notary Public/Attorney at Law


******************************************************************************************
 Staff Use Only:

 Type of Verification Staff Initials:
 Document:


 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 14

 Page 21 of
 CITY OF PORTLAND
 Permitting and Inspections Department



 LANDLORD STATEMENT OF PERMISSION

 I, ______________________________________, am the (authorized agent of the record owner/record

owner) of the property at __________________________________________, Portland, Maine, CBL

______________ (the “Property”).

 ___________________________________ (“Tenant”), is a lawful tenant at (unit/apartment) ____ at the

Property (the “Residence”). I give Tenant permission to rent the Residence as a Short Term Rental (“STR”)

pursuant to the City of Portland Code of Ordinances (“City Code”) §§ 6-150 et seq.

 I have reviewed the relevant portions of the City Code and understand the potential consequences of

Tenant’s use of the Residence as a STR. I understand that Tenant’s use of the Residence as a STR may impact

my ability to rent other units as STRs, or may impact the registration fee for renting other units as STRs. I also

understand and agree that I am responsible for maintaining the Property in full compliance with state laws and

local ordinances, including City Code §§ 6-200 et seq, regarding Disorderly Houses.


Date: ______________________________
 Signature



 Personally appeared before me the above-named affiant and made oath that the foregoing affidavit is true
and correct to his/her personal knowledge.

Date: ______________________________
 Notary Public/Attorney at Law




 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 15

 Page 22 of
 Attachment C


 Agenda
 Joint Housing Safety & Fire Prevention Meeting
 September 19, 2019
 8:30am-9:30am
 City Hall Room 209


1. Minutes from 8/29/2019 Meeting

2. Condos
 a. Guest Speaker: Anne Torregrossa

3. Topic for Next meeting
 a. Doors
 b. Smokes
 c. Checklist




 16

 Page 23 of
 Joint Housing Safety & Fire Prevention Meeting
 September 19, 2019
 8:30am-9:30am
 City Hall Room 209


Present: Jessica Hanscombe, Sandy Driscoll, Chuck Fagone, Matt Sarapas,
Kevin Hanscombe, Misch Budischewsky, Jason Grant, Captain Nichols,
Captain Bridges, Division Chief Thompson, Chris Beaumont, Keri Ouellette,
Tracy Boyd, Anne Torregrossa
Anne Torregrossa was our guest speaker at this meeting regarding
inspections of condos.
Per NFPA we have the right to inspect each unit and common areas of a
condo building.
Steps to starting the Inspection program of the full condo building:
 • Management write a Policy and have it approved
 • Work with the assessor office to get a list of the condos in Portland
 • Work with the assessors to get a CBL for each association
 • Get Association Contact from Urban, Assessors or Registry of Deeds
 and create a Business for each in Energov
 • Send a memo to the associations
 • Begin booking Condo Inspections.
Next meeting is October 25, 2019 at 8:30am. Topic is Smoke Alarm handout




 17

 Page 24 of
 Agenda
 Joint Housing Safety & Fire Prevention Meeting
 October 25, 2019
 8:30am-9:30am
 City Hall Room 209


1. Minutes from 9/19/2019 Meeting

2. Smoke Alarm Handout

 a. Hard Wire/Battery
 b. Location Requirements
 c. Distance requirements (Wall & doors)

3. Topic for Next meeting
 a. Doors
 b. Alarm Systems-Mike Clinton
 c. Checklist
 d. Sprinkle Truck-Jason/Chris 3 hour training




 18

 Page 25 of
 Joint Housing Safety & Fire Prevention Meeting
 October 25, 2019
 8:30am-9:30am
 City Hall Room 209


Present: Jessica Hanscombe, Chuck Fagone, Matt Sarapas, Kevin
Hanscombe, Misch Budischewsky, Jason Grant, Captain Bridges, Division
Chief Thompson, Chris Beaumont, Danielle Buck
The draft of the Smoke Alarm handout was distributed for comments. Things
to add:
  • Diagram
  • Difference between 1 & 2 Family’s and 3+ Unit Buildings.
  • Requirement for Carbon Monoxide Detectors in rooms with a fuel
 sourced heating system
Jason Grant and Jessica Hanscombe will revise the document and distribute.
The document will then be added to the website. It will also be added to
Energov when that violation is chosen.
Next meeting is November 22, 2019 at 8:30am. Topic is changes to Chapter
10 and NFPA 2018.




 19

 Page 26 of
 Agenda
 Joint Housing Safety & Fire Prevention Meeting
 November 22, 2019
 8:30am-9:30am
 City Hall Room 209


1. Minutes from 10/25/2019 Meeting

2. Review of Changes to Chapter 10 and NFPA 2018

3. Topic for Next meeting
 a. Doors
 b. Alarm Systems-Mike Clinton
 c. Checklist
 d. Sprinkle Truck-Jason/Chris 3 hour training




 20

 Page 27 of
 Joint Housing Safety & Fire Prevention Meeting
 November 22, 2019
 8:30am-9:30am
 City Hall Room 209


Present: Jessica Hanscombe, Matt Sarapas, Kevin Hanscombe, Jason Grant,
Captain Bridges, Chris Beaumont, Sandy Driscoll, Mike Clinton
The memo and ordinance regarding changes to Chapter 10 and adoption of
NFPA 2018 were handed out.
Jason Grant reviewed the changes that would affect Housing Safety and Fire
Prevention. General discussion was had regarding the changes.
Next meeting is December 19, 2019 at 8:00am at Canco Road. We will train
with the Sprinkler Truck.




 21

 Page 28 of
 Agenda
 Joint Housing Safety & Fire Prevention Meeting
 January 17, 2020
 8:30am-9:30am
 City Hall Room 209


1. Minutes from 11/22/2019 Meeting

2. Review of Sprinkler/Alarm System Training

3. Concerns/Questions of any policies we have put in place

4. Topic for Next meeting
 a. Doors
 b. Checklist




 22

 Page 29 of
 Joint Housing Safety & Fire Prevention Meeting
 January 17, 2020
 8:30am-9:30am
 City Hall Room 209


Present: Jessica Hanscombe, Matt Sarapas, Kevin Hanscombe, Misch
Buischewsky, Chuck Fagone, Jason Grant, Chris Beaumont, Sandy Driscoll,
Mike Clinton, Katlyn Sawyer, April Woodcock, Kathryn Barnes, Mike
Thompson
Jason Grant and Mike Clinton reviewed the training on Sprinklers and Alarm
Systems. General discussion was had regarding the training.
General discussion was had regarding Fire Doors and their ratings. Staff will
work on putting the policy in writing. It will be discussed at the March
meeting.
Next meeting is March 20, 2020 in Room 209.




 23

 Page 30 of
 Attachment D


Joint Housing Safety/Fire Prevention Training




 Alarm Systems & Sprinklers



 24

 Page 31 of
Alarm Systems




 25

 Page 32 of
Sprinkler Systems




 26

 Page 33 of
 27

Page 34 of
 Attachment E


 CITY OF PORTLAND
 Permitting and Inspections Department
 Smoke Alarms and Carbon Monoxide Detectors
 Background:

The City of Portland Code of Ordinances Chapter 10 has adopted NFPA 101 Life Safety Code, NFPA 1 Fire
Code, MUBEC, along with other building codes, which have requirements for Smoke Alarms and Carbon
Monoxide Detectors.
 Existing Buildings:
Smoke Detectors
   New smoke detectors must be powered by the buildings electrical service and must have a secondary
 power source (battery)*
   New smoke alarms must use photoelectric technology
   Detectors are required to be installed in the following locations:
 o Inside all sleeping rooms
 o Outside each separate sleeping area, in the immediate vicinity of the sleeping areas (immediate
 vicinity is defined as within 21 feet)
 o On each level of the dwelling unit, including basements but excluding attics and crawl spaces.
Carbon Monoxide Detectors
  New carbon monoxide detectors shall be hard wired and powered by the buildings electrical service.
  Detectors shall be provided in the following areas.
 o Outside each separate sleeping area, in the immediate vicinity of the sleeping areas
 o On each level of the dwelling unit, including basements but excluding attics and crawl spaces
 o Habitable rooms with fuel burning appliances
A combination smoke and carbon monoxide detector installed in the common area of a unit or building
may provide the required detection for both smoke and carbon monoxide.

 New Buildings:
  All of the above conditions for existing buildings shall apply and
  All Smoke Alarms in the dwelling unit must be interconnected.

 Additional Restrictions:
  Smoke alarms and smoke detectors shall not be installed within a 36 in. horizontal path from a door to a
 bathroom containing a shower or tub.
  Smoke alarms and smoke detectors shall not be installed within a 36 in. horizontal path from the supply
 registers of a forced air heating or cooling system and shall be installed outside of the direct airflow
 from those registers.
  Smoke alarms and smoke detectors shall not be installed within a 36 in. horizontal path from the tip of
 the blade of a ceiling-suspended (paddle) fan.
  Smoke alarms should not be placed within 10 feet of cooking appliances.
  Smoke Alarm shall not remain in service longer than 10 years from the date of manufacture.

*Existing 1 & 2 Family buildings may install 10 year sealed battery powered detectors in lieu of hard wired


 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 28

 Page 35 of
 CITY OF PORTLAND
 Permitting and Inspections Department


 Diagram 1- Placement of detectors on walls and ceilings




 Diagram 2- Placement of detectors throughout a dwelling unit




389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 29

 Page 36 of
 Attachment F


 CITY OF PORTLAND
 Permitting and Inspections Department
 Secondary Means of Escape and Rescue Openings

 Background:
The City of Portland has adopted NFPA 101 Life Safety Code, NFPA 1 Fire Code, MUBEC, along
with other building codes, which have minimum requirements for means of escape from residential
dwellings.
NFPA 101 requires that new and existing dwellings provide for both a primary and a secondary
means of escape from each sleeping room and living area. [1] NFPA 101 (2009) § 24.2.2.1.1.
Note: There are two exceptions to this rule. [2] NFPA 101 (2009) § 24.2.2.1.2 (1) (2) A window
may be used as a secondary means of egress or escape when it meets the qualifications.
The City reserves the right to require installation or replacement of any window to meet the safety
requirements of NFPA 101, NFPA 1, MUBEC, City of Portland Code of Ordinances, and any other
relevant standards.
 Existing Escape Windows:

Windows installed in structures built before 1976
The City approves existing windows if they meet ​ALL​ of the following specifications:
 ● Normal operation net clear opening of not less than 3.3sq. ft;
 ● Overall opening of 5.0 square feet with all window sashes removed;
 ● Operable from the inside without the use of tools, keys, or special effort;
 ● The net clear opening during​ ​normal operation shall be no less than 20” wide;
 ● The net clear opening during​ ​normal operation shall be no less than 24” high;
 ● The bottom of the window is not more than 44” above the floor.

Windows installed in structures built in​ ​1976 or after
The City approves existing windows if they meet ​ALL​ of the following specifications:
 ● Normal operation net clear opening of not less than 5.7 square feet;
 ● Operable from the inside without the use of tools, keys, or special effort;
 ● The net clear opening during​ ​normal operation shall be no less than 20” wide;
 ● The net clear opening during​ ​normal operation shall be no less than 24” high;
 ● The bottom of the window is not more than 44” above the floor.

 Renovations or Projects​:

Where a renovation or project in a building built before 1976 involves new window
openings, or a change in the rough opening size of an existing window, the new windows
must be installed to meet all of the requirements of a window installed after 1976.




Adopted 2/2/2018
 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • ​www.portlandmaine.gov 30

 Page 37 of
 Attachment G


 CITY OF PORTLAND
 Permitting and Inspections Department
 Minimum Heating Standards
 City of Portland Code of Ordinances Chapter 6

Highlights

  Date September 15th through May 15th yearly

  Every habitable room except bedrooms must be served by heating facilities
 that have the ability to maintain the temperature at 68 degrees Fahrenheit
 measured 3 feet above floor level



Full Ordinance Language
Sec. 6-114. Minimum heating standards.
 No person shall occupy as owner-occupant or shall allow another to occupy,
except when used solely for seasonal occupancy between March first and October
thirty-first, any dwelling, dwelling unit, rooming house or rooming unit which does
not comply with the following minimum standards:
 (a) When central heating plant not available. When heat is not furnished by a
 central heating plant, each dwelling unit or rooming unit shall be provided
 with one (1) or more masonry flues and smoke or vent pipe connections, or
 equal arrangement, in accordance with the provisions of the city Code to
 permit the use of heating equipment capable of providing heat as required by
 this section.
 (b) Heating facilities required. Every habitable room, excepting rooms used
 primarily for sleeping purposes, shall be served by heating facilities which
 provide a minimum temperature of at least sixty-eight (68) degrees
 Fahrenheit, at a distance of three (3) feet above floor level, as required by
 prevailing weather conditions from September fifteenth through May
 fifteenth of each year.
 (c) Maintenance of equipment. All stoves, furnaces, room heaters, or domestic
 water heaters operated by solid, liquid, or gaseous fuel shall be properly
 vented and maintained in safe operating condition by the owner, operator,
 occupant or both.




 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-756-8131
 housingsafety@portlandmaine.gov • www.portlandmaine.gov 31

 Page 38 of
 Attachment H
 Permitting & Inspections - Housing Safety Office


Fiscal Year 2020 Actual
Total Revenue: $611,923 (Registrations: $591,973; Fees: $19,950)
Total Expenditures: $495,760

Direct Costs: 354,085
Salaries:
 Total: $311,252
 Licensing & Registration Assistants (2 @ 50%); Housing Safety Inspectors (4);
 Licensing & Housing Safety Manager (60%); Life Safety Code Enforcement Officer /
 Plan Reviewer (1)
Uniforms/Cell Phones: $4,488
Admin Costs (Training/Postage/Memberships/Travel): $1,227
Contractual (Mileage, Host Compliance, Printing): $33,333
Office equipment rental: $351
Supplies and Equipment $3,434
Indirect costs including salaries of staff time working on housing safety tasks, not charged to
housing safety budget, and fringe for all staff.
Salaries:
Permitting & Inspections Director (10%) $0 (Vacant during FY’20)
Principal Administrative Officer (20%) $12,905
Support Services Specialist (50%) $19,433
Fringe (All Staff) (31.75%) $109,090

Fiscal Year 2021 Budget (unofficial):
Revenue (Registrations): $616,507 ($117,889 STR, $498,618 LTR)
Expenditures: $647,974

Direct Costs: $481,750
Salaries: $432,696
 Housing Safety Inspectors (4, Including OT): $223,779
 Licensing & Registration Assistants: $81,725
 Licensing and Housing Safety Manager (50%) $52,040
 Life Safety Code Enforcement Officer/Plan Reviewer $54,993
 Support Services Specialist: (50%) $20,159
Uniforms/Cell Phones: $5,880
Admin Costs (Training/Postage/Memberships/Travel): $3,725
Contractual (Mileage, Host Compliance, Printing): $35,495
Office equipment rental: $504
Supplies and Equipment $3,450
Indirect costs including salaries of staff time working on housing safety tasks, not charged to
housing safety budget, and fringe for all staff.
Salaries:
Permitting & Inspections Director(budgeted ¾ year only FY’21): (10%) $8,992
Principal Administrative Officer: (20%) $12,695
Fringe: (31.75%) $144,267




 32

 Page 39 of
 Attachment I
 CITY OF PORTLAND
 Permitting and Inspections Department


 Memorandum
To: Housing Committee

From: Jessica B. Hanscombe
 Licensing and Housing Safety Manager

Date: April 7, 2020

RE: Housing Safety during COVID-19


The Housing Safety Division is not currently performing any in person inspections at this
time for the Health and Safety of both our inspectors and the public. There is too high of a
risk of exposure for all involved. All scheduled Long Term inspections from March 16
thru the end of April have been postponed. Staff will be reaching out to reschedule those
as soon as we are inspecting again. The property owners have been very appreciative of
the City of Portland making the health risks a priority.

The Inspectors are working on follow ups that can be dealt with via email or through phone
calls. Examples of this are properties that were required to apply for a building permit by a
date certain, register the property or additional units, provide certification of alarm systems
or sprinkler systems, and much more.

They are responding to emails and phone calls on a daily basis. Helping landlords with
both Building Code and Fire Code issues. Both the Inspectors and I have spoken with
landlords and tenants in regards to complaints or violations. We are following up on any
complaints that have come in from both landlords and tenants.

They are responding to See Click Fix Issues that are submitted daily online. We have
worked with property owners on trash complaints, broken windows, and some properties
that have visible outside code violations.

The inspectors are working closely with General Assistance in regards to placements. We
have received 49 requests in the first three weeks which requires us to research registration,
property owner, and property manager and inspection history. We have created a follow up
list of all the properties that have been approved or denied, for when inspections resume.

We are still working with Community Policing on issues that are reported through dispatch
or by Police Officers. We have dealt with disorderly houses, code violations and land use
violations to name a few. Community Policing and Housing Safety worked together on
almost a daily basis prior to the disruption in inspections. We have continued that
relationship and efforts to work with some very challenging situations.
Another close relationship we have is with Corporation Counsel. We have been working
 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-874-8557
 bl@portlandmaine.gov • www.portlandmaine.gov 33

 Page 40 of
 CITY OF PORTLAND
 Permitting and Inspections Department
with them on pending Court Cases or Consent Agreements. We have approved extensions
for some items based on the closure of so many businesses or for the protection of the
tenants to not be unnecessarily exposed to the virus,

A requirement of being a Housing Safety Inspector is to maintain certification as a State of
Maine Code Enforcement Officer and a Certified Fire Inspector. They have all been taking
online courses and taking tests for credits towards those certifications. This also includes
interacting with Code Officers throughout the state or Fire Inspectors around the country.

The office staff is currently still registering Long Term Rentals or applying payments to
accounts. Property Owners can pay online or mail in payment to us. Working on
postponing the inspections and assigning any complaints that are submitted to our office
for rental violations.

In regards to Short Term Rentals, I have corresponded with owners regarding the rules
imposed by the City Council. I have been answering questions regarding that order. We
have not received any new requests for Short Term Rentals due to the ban.



Thank you,


Jessica B. Hanscombe
Licensing and Housing Safety Manager




 389 Congress Street, Room 307 • Portland, Maine 04101 • 207-874-8557
 bl@portlandmaine.gov • www.portlandmaine.gov 34

 Page 41 of
 CITY OF PORTLAND
 Fire Department
 Keith Gautreau, Fire Chief

 MEMORANDUM

To: Housing Committee, Chair Councilor Duson
CC: Mary Davis, Division Director of Housing
From: Keith Gautreau, Fire Chief
Date: September 8, 2020
Re: Update on Fire Department Fire Prevention Activities & Inspection Program


The following communication is being provided as an update to the Committee per the request of Chair
Councilor Duson. Unfortunately, due to the global Covid-19 pandemic that began back in February of
2020 the Department decided to suspend our proactive life safety inspection program. All of our efforts
focused on responding to the pandemic, maintaining staffing levels and reducing overtime and salary
costs.

We were also asked to reduce our FY21 budget significantly (-5.0%) from the previous fiscal year thus
having to make difficult decisions on how to provide service without any significant impact to public
safety. As a result, the administration decided to cut some of the Department’s programs, one of them
being the Fire Prevention Bureau / Community Outreach division.

Fire Prevention Bureau / Community Outreach Reduction Changes:


 o In 2019, the Bureau (FPB) consisted of; 1 Division Chief, 2 Fire Captains, 1 Fire Alarm
 Technician and 1 Admin Support.
 o Now, the current configuration is; 1 Captain and 1 Fire Alarm Technician. Please see attached
 organizational chart, the highlighted personnel are all that remain in that division. (Attachment
 A)
 o We will continue to conduct the following inspections;
 ▪ Certificate of Occupancy Inspections
 ▪ Tier II Hazmat Inspections
 ▪ Fire Prevention Permit Inspections
 o The residential short term and long-term life safety inspections will continue to be conducted by
 the Housing Safety Office.
 o We will continue to attend all of the Southern Maine Landlord’s Assoc. monthly meetings for
 education and Q &A.
 o Fire Department will also continue to collaborate and meet regularly with the Housing Safety
 Office on life safety concerns, inspections and complaints as the Authority Having Jurisdiction.




 380 Congress Street • Portland, Maine 04101 • 207-874-8400


 Page 42 of
 CITY OF PORTLAND
 Fire Department




I look forward to discussing this memo more in detail and answer any follow up questions or concerns
that members of the Committee or the public may have on September 17th’s meeting.

Respectfully,

Keith Gautreau, Fire Chief




Attachment B;



 Fire Prevention Bureau & Community Outreach Branch


 Items Commonly Examined During Inspections

The fire inspector will conduct a thorough inspection to ensure satisfactory life safety conditions on your property.
The conditions to be reviewed include, but are not limited to :


  Condition of exits including stairwells and fire escapes

 380 Congress Street • Portland, Maine 04101 • 207-874-8400


 Page 43 of
 CITY OF PORTLAND
 Fire Department
Interior finish – type and condition of walls and ceilings
Condition of basement
Operation of exit doors
Rating and operation of fire doors - self closing and latching
Emergency lighting
Exit signs
Smoke alarms and CO alarms
Components of fire-resistive construction
Grills on balconies
Proper addressing of the building
Proper addressing of the units
Building exit discharge areas
Fire alarm inspection sticker
Smoke detectors/heat detectors
Records for fire alarm and fire protection systems




 380 Congress Street • Portland, Maine 04101 • 207-874-8400


 Page 44 of
 Fire Chief

 Principle Admin Officer Principal Financial Officer

 Executive Assistant Senior Admin Officer II

 Medical Director Senior Admin Officer I




 Assistant Chief




 FP Division Chief EMS Division Chief


Administrative Assistant
 Deputy Chief Deputy Chief Deputy Chief Deputy Chief Deputy Chief
 Special Ops Plt #1 Plt #2 Plt #3 Plt #4



 Fire Fire Community EMS Ops Training ARFF Fire Officer Fire Officer Fire Officer Fire Officer
  Alarm Prevention Outreach Captain Division Jetport Captains Captains Captains Captains
Technician Captain Captain Captain
 Marine Division Fire Officer Fire Officer Fire Officer Fire Officer
 Islands Lieutenants Lieutenants Lieutenants Lieutenants
 EMS
 Support
 Car 9 Special Hazards Firefighters Firefighters Firefighters Firefighters
 Hazmat Resp. EMS EMS EMS EMS




 June 1, 2019
 Page 45 of
 CITY OF PORTLAND
 Planning & Urban Development Department
 Housing and Community Development Division

 TO: Councilor Duson, Chair
 Members of the Housing Committee

 FROM: Mary Davis, Division Director
 Housing and Community Development Division

 DATE: September 10, 2020
 UPDATE: Review and Recommendation to the City Council on Disposition
 SUBJECT:
 of Tax Acquired and City-Owned Property (431 Commercial Street, 622
 Auburn Street, 0 Gray Road, Falmouth)


Introduction

During the August 12 Housing Committee meeting, the Committee reviewed information on
three city-owned properties (431 Commercial Street, 622 Auburn Street and 0 Gray Road,
Falmouth). At the time the City-Owned and Tax Acquired Property Committee (COTAPC)
recommendations for these properties were available, however the City Manager had not had an
opportunity to provide his recommendation. The Housing Committee voted to postpone action
on all three properties until the City Manager’s recommendation was available. A memo from
the City Manager to the Housing Committee and Economic Development Committee (EDC) is
attached.

Next Step

Based on the rules outlined in Section 2-313 of the City Code, COTAPC presented their
recommendation to the City Manager to retain 431 Commercial Street and jointly sell 622 Auburn
and 0 Gray Road, Falmouth. As noted in his memo, the City Manager supports the COTAPC
recommendations and has requested that staff work with the EDC to determine the best method to
dispose of these parcels to maximize the development of housing. The EDC will discuss the 622
Auburn and 0 Gray Road parcels at their September 15, 2020.



Attachments:
September 9, 2020 Memo from the City Manager.
September 9, 2020 Staff Memo to the Economic Development Committee




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 CITY OF PORTLAND
 Executive Department
 Jon P. Jennings, City Manager




 MEMORANDUM



TO: Councilor Justin Costa, Chair
 Members of the Economic Development Committee
 Councilor Jill Duson, Chair
 Members of the Housing Committee

FROM: Jon P. Jennings, City Manager

DATE: September 9, 2020

RE: City Manager’s Recommendations: Angelo’s Acre/431 Commercial Street,
 622 Auburn Street/O Gray Road, Falmouth

I received and reviewed recommendations from the City Owned and Tax Acquired Property
Committee (COTAPC) regarding city-owned property currently being reviewed by the
Housing Committee.

Angelo’s Acre/431 Commercial Street/City-Owned Vacant Land Property

The COTAPC recommended that this property be retained for City uses now and in the
future. I concur with this recommendation. This is a valuable piece of property to the City
and should continue to be held by the City for parking, as well as unforeseen uses in the
future. This is one of the only affordable public parking areas in this section of the city and
as such, it is a vital resource for employees of the businesses on the working waterfront and
the downtown area. Therefore, at this time, city staff has not undertaken any review of or
prepared any proposals for the use of this property.

622 Auburn Street & 0 Gray Road, Falmouth/City-Owned Vacant Land Property

The COTAPC recommendation was to sell the 622 Auburn Street parcel and the abutting
property in Falmouth that the City owns as one parcel. The 622 Auburn Street property
contains 4.84 acres, with an assessed value of $89,700. The Falmouth property contains 13
+/- acres and has an assessed value of $52,600. COTAPC is aware of the housing shortage
and feels this could be better used for that purpose. I agree with the COTAPC
recommendation to dispose of these properties.

 389 Congress Street • Portland, Maine 04101 • 207-874-8300
 info@portlandmaine.gov • www.portlandmaine.gov


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As stated in the COTAPC rules, I can provide my recommendations to the City Council
and/or City Council Committee to begin the disposition process. I am therefore, presenting
my recommendations to both the Economic Development Committee and Housing
Committee as one or all of the above-mention properties have been discussed by both
committees.

COTAPC rules also state that I may set out the process for the marketing and review of
bids/proposals with a final recommendation to the City Council Committee for its
recommendation to the City Council, together with a Purchase and Sale Agreement.
Therefore, I am requesting that staff work with the Economic Development Committee to
determine the best method to dispose of these parcels to maximize the development of
housing.




 389 Congress Street • Portland, Maine 04101 • 207-874-8300
 info@portlandmaine.gov • www.portlandmaine.gov


 Page 48 of
 CITY OF PORTLAND
 Planning & Urban Development Department
 Housing and Community Development Division

 TO: Councilor Costa, Chair
 Members of the Economic Development Committee

 FROM: Mary Davis, Division Director
 Housing and Community Development Division

 DATE: September 11, 2020
 Update of Housing Committee’s Discussion and Direction to Staff Related
 SUBJECT:
 to Possible City Property Disposition of 622 Auburn Street and 0 Gray
 Road, Falmouth

SUMMARY

The Housing Committee has been reviewing city-owned and tax acquired property over the
last few years in an effort to locate parcels that might be suitable for housing development.
At their August 12, 2020 meeting, the Housing Committee discussed city-owned property at
622 Auburn Street and 0 Gray Road in Falmouth and asked staff to update the Economic
Development Committee on the discussions.

BACKGROUND

622 Auburn Street

622 Auburn Street abuts the Falmouth property line and contains 4.85 acres of land. 4.17
acres are considered dry upland with potential for development; access would be from
Auburn Street through the right of way. The property has an assessed value of $89,700. A
survey of the property by a wetland scientist concluded no vernal pools are located on the
site. Standing water on the property is the result of road ditching and culverts.

This property has been the subject of many proposed uses including rezoning to an office
park zone (which the Council did not pass); housing development (which was withdrawn
due to neighborhood opposition); and for athletic fields.

0 Gray Road, Falmouth

The majority of 0 Gray Road is bound by Highway I95 to the north, Falmouth/Portland City
boundaries to the south, 6 parcels to the west, and a couple of residential properties to the
east. Currently, the site is undeveloped. The parcel contains approximately 13.3 acres with
an assessed value of $52,600. It is zoned “Mixed Use Cluster District” (MUC), which
includes residential. With a minimum lot size for single-family detached and accessory




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dwelling units at 20,000 sq. ft., if the site was deemed 100% developable, it could yield 28
units.

The Town of Falmouth has confirmed the paper streets for this Falmouth property have been
continued, including Ray and Eugene Streets, which are possibilities for accessing this
parcel. The wetland scientists Jones Associates, Inc. determined there are three streams
located within the property. Two streams on the property only occur on the parcel for a short
distance before flowing off the lot. The largest stream bisects the property north and south
by its east to west flow. There appears to be a stream in the area of Eugene Street, which
could be crossed with a permit from MDEP and ACOE.

The City-Owned and Tax Acquired Property Committee (COTAPC) made a
recommendation to the City Manager that these properties be disposed of as one parcel for
housing development. The City Manager supports this recommendation, see the attached
September 9, 2020 memo from the City Manager to the Economic Development Committee
and Housing Committee.

Both of these parcels are adjacent to city-owned property at 165 Lambert Street. As you will
recall, the City issued an RFP for the disposition of the 165 Lambert Street site to encourage
the development of housing. One proposal was received from the Maine Cooperative
Development Partners. During the July 21, 2020 Economic Development Committee
meeting, the Committee voted 4-0 to authorize staff to proceed with negotiations for a
Purchase and Sale Agreement with Maine Cooperative Development Partners.


HOUSING COMMITTEE UPDATE TO ECONOMIC DEVELOPMENT
COMMITTEE

The Housing Committee met on August 12th to consider the disposition of the property at
622 Auburn Street and 0 Gray Road, Falmouth. Because these sites are located across
Washington Avenue Extension from 165 Lambert Street, the Housing Committee directed
staff to explore a sole source approach with Maine Cooperative Development Partners.
Additionally, the Housing Committee directed staff to notify the Economic Development
Committee of this approach as it may factor into the decision making process on the selection
of a developer for city-owned property at 43 and 91 Douglass Street.

NEXT STEPS

As noted in the memo from the City Manager, in addition to supporting the COTAPC
recommendations, he has requested that staff work with the Economic Development
Committee to determine the best method to dispose of these parcels to maximize the
development of housing. Staff is seeking direction as to the Committee’s preferred approach
for moving forward with the disposition of these parcels.

Attachments
Map of 165 Lambert Street and 622 Auburn Street
Map of 0 Gray Road, Falmouth
September 9, 2020 Memo from the City Manager.


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FALMOUTH




  0 Gray Road, Falmouth
 622 Auburn Street




 165 Lambert Street




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0 Gray Road, Falmouth


 622 Auburn Street




 165 Lambert Street




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 CITY OF PORTLAND
 Planning & Urban Development Department
 Housing and Community Development Division

 TO: Councilor Duson, Chair
 Members of the Housing Committee

 FROM: Mary Davis, Division Director
 Housing and Community Development Division

 DATE: September 10, 2020 Updated September 17, 2020
 Communication Item Draft 2019-2020 HUD Consolidated Annual
 SUBJECT:
 Performance Report (CAPER)


Attached is a draft of the narrative portion of the CAPER for FY 2019-2020. The CAPER is a
report required by HUD in which the City of Portland reports accomplishments for the CDBG,
HOME and ESG Programs.

There was a technical issue with the reporting system (SAGE) that reports on the ESG program.
The issue has been resolved and the data is being processed. That information will be added to the
report when it becomes available. The Sage reports have been added to the September 17 draft
of the CAPER, see attached.

The CAPER must be submitted to HUD by September 30. Staff may update or edit information
in the report prior to submission to HUD.

This is presented as a communication item. No Committee action is required.




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 PORTLAND MAINE
  CUMBERLAND COUNTY HOME
 CONSORTIUM




CONSOLIDATED ANNUAL PERFORMANCE
 AND EVALUATION REPORT
 2019-2020
 (DRAFT)


 City of Portland, Maine
 Planning and Urban Development Department
 Housing and Community Development Division
 Community Development Program
 389 Congress Street, Room 312 and 313
 Portland, ME 04101
 www.portlandmaine.gov



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  The following document is a draft of the 2019-2020 Consolidated Annual
Performance and Evaluation Report. The draft document is for public review
 and comment. Please note that HCD Staff may continue to make edits and
 updates prior to submission at the end of September 2020


 THIS DRAFT HAS BEEN UPDATED WITH ADDITIONAL ESG PROGRAM
 INFORMATION 09.17.2020




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 TABLE OF CONTENTS

CR-05 GOALS AND OUTCOMES ............................................................................................................ 4
 STRATEGIC PLAN PROGRESS ....................................................................................................................... 4
 ACCOMPLISHMENTS .................................................................................................................................... 5
 FUNDING PRIORITIES ……………………………………………………………………………………...11

CR-10 RACIAL AND ETHINIC COMPOSITION OF FAMILIES ASSISTED ..................................13
CR-15 RESOURCES AND INVESTMENTS ..........................................................................................14
 RESOURCES MADE AVAILABLE ...................................................................................................................14
 GEOGRAPHIC DISTRIBUTION OF RESOURCES ...............................................................................................15
 LEVERAGED FUNDING ................................................................................................................................16
 HOME MINORITY AND WOMAN OWNED BUSINESSES ..................................................................................18

CR-20 AFFORDABLE HOUSING ...........................................................................................................19
CR-25 HOMELESS AND OTHER SPECIAL NEEDS ..........................................................................23
 HOMELESS OUTREACH ................................................................................................................................23
 EMERGENCY &TRANSITIONAL HOUSING NEEDS ..........................................................................................24
 HOMELESS PREVENTION .............................................................................................................................24
 PERMANENT HOUSING NEEDS, CHALLENGES AND RESOURCES ....................................................................25

CR-30 PUBLIC HOUSING ........................................................................................................................28
 ADDRESSING THE NEEDS OF PUBLIC HOUSING ...........................................................................................28
 ENCOURAGING PUBLIC HOUSING RESIDENTS TO BECOME INVOLVED AND MANAGEMENT AND HOME
 OWNERSHIP ................................................................................................................................................29

CR-35 OTHER ACTIONS .........................................................................................................................31
 ACTIONS TO REMOVE PUBLIC POLICIES THAT ACT AS BARRIERS TO AFFORDABLE HOUSING ......................31
 ACTIONS TAKEN TO ADDRESS OBSTACLES TO MEET UNDERSERVED NEEDS ................................................31
 ACTIONS TO REDUCE LEAD PAINT HAZARDS ...............................................................................................32
 ACTIONS TO REDUCE THE NUMBER OF POVERTY LEVEL FAMILIES ..............................................................32
 ACTIONS TAKEN TO DEVELOP INSTITUTIONAL STRUCTURE .........................................................................33
 ACTIONS TAKEN TO ENHANCE COORDINATION BETWEEN PUBLIC AND PRIVATE AGENCIES .........................34
 ACTIONS THAT FURTHER FAIR HOUSING .....................................................................................................35

CR-40 MONITORING ...............................................................................................................................36
 STANDARDS AND PROCEDURES USED TO MONITOR ACTIVITIES AND PROGRAMS .......................................36
 CITIZEN PARTICIPATION PLAN .....................................................................................................................37

CR-45 CDBG ...............................................................................................................................................39
 PROGRAM OBJECTIVES ................................................................................................................................39
 BROWN FIELDS ECONOMIC DEVELOPMENT INITIATIVE ................................................................................39

CR-50 HOME ..............................................................................................................................................41
 ONSITE INSPECTIONS OF AFFORDABLE RENTAL HOUSING ...........................................................................41
 AFFIRMATIVE MARKETING PLAN OF HOME UNITS .......................................................................................41
 ACTIONS USED TO FOSTER AND MAINTAIN AFFORDABLE HOUSING ............................................................42

CR-60 ESG (SEE SAGE REPORT FOR DATA TABLES) ....................................................................43
CR-70 ESG ASSISTANCE PROVIDED AND OUTCOMES .................................................................44
 SHELTER UTILIZATION ...............................................................................................................................44
 CONTINUUM OF CARE PROJECT STANDARDS AND PROJECT OUTCOMES ......................................................44




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CR-75 EXPENDITURES ............................................................................................................................50
 ESG EXPENDITURES FOR HOMELESS PREVENTION ......................................................................................50
 ESG EXPENDITURES FOR RAPID REHOUSING ................................................................................................50
 ESG EXPENDITURES FOR EMERGENCY SHELTER ..........................................................................................50
 OTHER GRANT EXPENDITURES ....................................................................................................................51
 TOTAL ESG GRANT FUNDS ..........................................................................................................................51
 MATCH SOURCE .........................................................................................................................................51




 Page 57 of
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.


This CAPER is for Year 4 of the City of Portland’s 2016-2020 Five-Year Consolidated Plan. For the 2016-2020 Consolidated Plan, the City of
Portland created a new set of goals and priorities to address the needs in our community. The City placed these needs, goals, and priorities into
four categories: Addressing the Needs of the Growing Homeless Population; Housing Availability; Economic Opportunity; and Neighborhood
Investment and Infrastructure. The four categories of needs, goals and priorities that are guiding our Consolidated Plan are based on a
combination of HUD-provided data, independent research, community outreach, consultation with various agencies and service providers, and
the established goals and priorities of the City of Portland and the Cumberland County HOME Consortium.

All projects and activities funded during PY2019 were selected in order to help address a need in one of the four categories. Despite the COVID-
19 Pandemic many projects were successful in meeting their goals, with some exceeding goals. While Portland, like many cities, is continuing to
struggle with a shortage of affordable housing, as well as issues associated with homelessness such as mental health and substance use
disorders, the City is carefully administering the HOME, ESG, and CDBG Programs to maximize the impact of the these funds within our
community.


Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and
explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual
outcomes/outputs, and percentage completed for each of the grantee’s program year goals.




 CAPER 1
OMB Control No: 2506-0117 (exp. 06/30/2018)


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 Goal Category Source / Indicator Unit of Expected Actual – Percent Expected Actual – Percent
 Amount Measure – Strategic Complete – Program Complete
 Strategic Plan Program Year
 Plan Year
 CDBG: $ /
 ESG: $ /
 Public Facility or
 Address the Competitive
 Infrastructure
 Needs for McKinney-
 Activities for Households
 Growing Homeless Vento 0 0
 Low/Moderate Assisted
 Homeless Homeless
 Population Income Housing
 Assistance
 Benefit
 Act: $ /
 Section 8: $
 CDBG: $ /
 ESG: $ /
 Address the Competitive Public service
 Needs for McKinney- activities other than
 Persons
 Growing Homeless Vento Low/Moderate 78250 20049 13715 12356
 Assisted 25.62% 90.09%
 Homeless Homeless Income Housing
 Population Assistance Benefit
 Act: $ /
 Section 8: $
 CDBG: $ /
 ESG: $ /
 Address the Competitive Public service
 Needs for McKinney- activities for
 Households
 Growing Homeless Vento Low/Moderate 0 0 50 92
 Assisted 184% %
 Homeless Homeless Income Housing
 Population Assistance Benefit
 Act: $ /
 Section 8: $



 CAPER 2
OMB Control No: 2506-0117 (exp. 06/30/2018)


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 CDBG: $ /
 ESG: $ /
 Address the Competitive
 Needs for McKinney- Tenant-based rental
 Households
 Growing Homeless Vento assistance / Rapid 0 0 96 129
 Assisted 0.00%
 Homeless Homeless Rehousing
 Population Assistance
 Act: $ /
 Section 8: $
 CDBG: $ /
 ESG: $ /
 Address the Competitive
 Needs for McKinney-
 Homeless Person Persons
 Growing Homeless Vento 3500 325 131 0
 Overnight Shelter Assisted 9.29% 0.00%
 Homeless Homeless
 Population Assistance
 Act: $ /
 Section 8: $
 CDBG: $ /
 ESG: $ /
 Address the Competitive
 Needs for McKinney- Overnight/Emergency
 Growing Homeless Vento Shelter/Transitional Beds 0 0
 Homeless Homeless Housing Beds added
 Population Assistance
 Act: $ /
 Section 8: $




 CAPER 3
OMB Control No: 2506-0117 (exp. 06/30/2018)


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 Public service
 CDBG: $ / activities other than
 Economic Economic Persons
 Section 108: Low/Moderate 0 553 120 182
 Opportunity Development Assisted 86.67%
 $ Income Housing
 Benefit
 CDBG: $ /
 Economic Economic
 Section 108: Jobs created/retained Jobs 115 10 20 9
 Opportunity Development 8.70% 45.00%
 $
 CDBG: $ /
 Economic Economic Businesses
 Section 108: Businesses assisted 35 19 6 12
 Opportunity Development Assisted 54.29% 200.00%
 $
 CDBG: $ /
 HOME: $ / Public Facility or
 Affordable ESG: $ / Infrastructure
 Housing Housing Housing Trust Activities for Households
 0 0 22 0
 Availability Public Fund: $ / Low/Moderate Assisted 0.00%
 Housing LIHTC: $ / Income Housing
 Program Benefit
 Income: $
 CDBG: $ /
 HOME: $ /
 Affordable ESG: $ /
 Housing Housing Housing Brownfield acres
 Acre 1 0
 Availability Public Trust Fund: remediated 0.00%
 Housing $ / LIHTC: $
 / Program
 Income: $




 CAPER 4
OMB Control No: 2506-0117 (exp. 06/30/2018)


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 CDBG: $ /
 HOME: $ /
 Affordable ESG: $ /
 Housing Housing Housing Trust Rental units Household
 75 0 74 0
 Availability Public Fund: $ / constructed Housing Unit 0.00% 0.00%
 Housing LIHTC: $ /
 Program
 Income: $
 CDBG: $ /
 HOME: $ /
 Affordable ESG: $ /
 Housing Housing Housing Trust Rental units Household
 75 8
 Availability Public Fund: $ / rehabilitated Housing Unit 10.67%
 Housing LIHTC: $ /
 Program
 Income: $
 CDBG: $ /
 HOME: $ /
 Affordable ESG: $ /
 Household
 Housing Housing Housing Trust Homeowner Housing
 Housing 10 0
 Availability Public Fund: $ / Added 0.00%
 LIHTC: $ /
 Unit
 Housing
 Program
 Income: $
 CDBG: $ /
 HOME: $ /
 Affordable ESG: $ /
 Household
 Housing Housing Housing Trust Homeowner Housing
 Housing 125 5 0 3
 Availability Public Fund: $ / Rehabilitated 4.00%
 LIHTC: $ /
 Unit
 Housing
 Program
 Income: $


 CAPER 5
OMB Control No: 2506-0117 (exp. 06/30/2018)


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 CDBG: $ /
 HOME: $ /
 ESG: $ /
 Affordable Direct Financial
 Housing Housing Trust Households
 Housing Assistance to 10 0
 Availability Fund: $ / Assisted 0.00%
 Public Housing Homebuyers
 LIHTC: $ /
 Program
 Income: $
 CDBG: $ /
 HOME: $ /
 Affordable ESG: $ /
 Tenant-based rental
 Housing Housing Housing Trust Households
 assistance / Rapid 1000 0 160 0
 Availability Public Fund: $ / Assisted 0.00% 0.00%
 Rehousing
 Housing LIHTC: $ /
 Program
 Income: $
 CDBG: $ /
 HOME: $ /
 Affordable ESG: $ /
 Household
 Housing Housing Housing Housing for Homeless
 Housing 0 0
 Availability Public Trust Fund: added
 Unit
 Housing $ / LIHTC: $
 / Program
 Income: $




 CAPER 6
OMB Control No: 2506-0117 (exp. 06/30/2018)


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 CDBG: $ /
 HOME: $ /
 Affordable ESG: $ /
 Household
 Housing Housing Housing Housing for People
 Housing 0 0
 Availability Public Trust Fund: with HIV/AIDS added
 Unit
 Housing $ / LIHTC: $
 / Program
 Income: $
 CDBG: $ /
 HOME: $ /
 Affordable ESG: $ /
 Housing Housing Housing
 Buildings Demolished Buildings 1 0
 Availability Public Trust Fund: 0.00%
 Housing $ / LIHTC: $
 / Program
 Income: $
 Public Facility or
 Infrastructure
 Neighborhood Non-Housing
 Activities other than Persons
 Investment & Community CDBG: $ 75000 3150 12475 6439
 Low/Moderate Assisted 4.20% 0.00%
 Infrastructure Development
 Income Housing
 Benefit
 Public service
 Neighborhood Non-Housing activities other than
 Persons
 Investment & Community CDBG: $ Low/Moderate 0 11234 5000 6797
 Assisted 43.20%
 Infrastructure Development Income Housing
 Benefit
 Neighborhood Non-Housing Facade
 Investment & Community CDBG: $ treatment/business Business 15 0 1
 0.00%
 Infrastructure Development building rehabilitation

 CAPER 7
OMB Control No: 2506-0117 (exp. 06/30/2018)


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 Neighborhood Non-Housing
 Investment & Community CDBG: $ Buildings Demolished Buildings 1 0 1
 0.00%
 Infrastructure Development
 Table 1 - Accomplishments – Program Year & Strategic Plan to Date

Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,
giving special attention to the highest priority activities identified.

CDBG funds were directly used to address the priority and specific objectives identified in the 5 year consolidated plan and year 4 annual action
plan. As mentioned above all of the CDBG activities funded in program year 2019 addressed at least one need, goal and priority in our
community. All the planning/administration and public service projects were completed within the program year, these included Amistad’s Peer
Outreach Worker Program, Catherine Morrill Day Nursery Child Care Voucher Program, Community Policing, Oxford Street Long Term Stayers
Community Outreach and Intergration, Mobile Medical Outreach Program, Milestone Foundation HOME Team, Portland Adult Education, Preble
Street’s Florence House Women’s Shelter, Food Programs, and Teen Shelter, Spurwink Adult Behavioral Health Opioid Medication Assistance
Treatment Program, and Wayside Food Programs.

This year with the COVID-19 pandemic, the City’s social service programs had an increase in both the units of service provided, and the number
of unduplicated individuals served. Programs such a food assistance, homeless outreach, and shelter services worked quickly and diligently to
shift programming to accomondate appriorate health and safety measures, while simultaneously serving an increased number of people seeking
services. In total social service programs exceeded the anticipated number of person assisted by 19.3%.

During PY2019 the City funded a microenterprise assistance program that created a total of 6 new Portland based businesses. Through the
PY2019 funded Business Assistance Program, 9 businesses received financial assistance and were able to expand their businesses to create 8 net
new full time jobs, all filled by low or moderate income Portland residence; the data is only reporting on 1 job due to other grantees still having
funds available to draw.

The City completed one prior year infastructure project, Greenleaf Street Sidewalks, and one non-profit rehab project, Catherine Morrill Day
Nursery Toddler Room Expansion. In addition there are several prior year projects that will be finishing up before the end of PY2020 including,
Oxford Street Sidewalks and ADA Curb Ramps, Preble Street Sidewalks, Port Resources Group Home Rehab, YFO Life and Safety Upgrades, and
the East Bayside Futsal Court.

 CAPER 8
OMB Control No: 2506-0117 (exp. 06/30/2018)


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CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)


 CDBG HOME ESG
 White 11,493 89 0
 Black or African American 4,006 40 0
 Asian 308 1 0
 American Indian or American Native 297 0 0
 Native Hawaiian or Other Pacific Islander 39 1 0
 Total 16,143 131 0
 Hispanic 258 0 0
 Not Hispanic 15,885 0 0
 Table 2 – Table of assistance to racial and ethnic populations by source of funds




Narrative

According to the 2018 ACS 5-Year Estimate, the City of Portland is 85% white, 8% Black/ African
American, 4% Asian, and approximately 3% of all other races/multiracial. The CDBG program served 71%
white, 25% African American, 2% Asian, 2% American Indian or American Native, and .25% Native
Hawaiian or Other Pacific Islander.. The higher percentage of African American’s served by the CDBG
program, compared to the City makeup, is due to several CDBG programs that target Portland’s
immigrant and refugee populations, most of who are coming from central and northern African nations.

The HOME program serves all of Cumberland County. According to the 2018 ACS 5-Year Estimates, 92%
of Cumberland County is white, 3% are black/African American, 2% are Asian, and less than 3% are other
races/multiracial. Comparable to the CDBG program, the HOME program serves a larger percentage of
black/African American than the general makeup for Cumberland County, with 68% white, 30%
black/African American, less 1% Asian, and less than 1% native Hawaiian or Other Pacific Islander.

The ESG race and ethnicity data is pulled directly from the Sage Report. The Sage Report breaks down
race and ethnicity into more categories than are listed in the CAPER report, causing a mismatch between
the totals for Hispanic/non-Hispanic and race/ethnicity. The racial makeup of the City’s family shelter is
very different than the racial makeup of the Oxford Street shelter. The majority of clients at family
shelter are refugees and asylum seekers from other nations, whereas the Oxford Street shelter serves a
racial population similar to the make-up for Portland as a whole.




 CAPER 9
OMB Control No: 2506-0117 (exp. 06/30/2018)


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CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
 Source of Funds Source Resources Made Amount Expended
 Available During Program Year
 CDBG public - federal 1,995,808 1,893,566.66
 HOME public - federal 1,169,619 1,142,310
 ESG public - federal 160,873 91,994
 Housing Trust Fund public - local 1,275,820 301,000
 Other public - federal 268,741 62,362
 Table 3 - Resources Made Available

Narrative

Community Development Block Grant funds were spent on a combination of current year's allocation of
administration and planning activities, social services programs, economic development projects, and
infrastructure improvement projects. Funding was also expended during this fiscal year on past years
funded economic development, non-profit rehabilitation, and infrastructure improvement projects.

Of the CDBG funds expended in the past fiscal year, $378,713 was spent on Administration and Planning,
$403,702 was spent on Infrastructure projects located in the City of Portland’s eligible areas, $256,119
was spent on Economic Development projects including business assistance, façade improvements, job
creation, and microenterprise assistance, and $280,468 was spent on nonprofit rehabilitation including
expansion and upgrades to childcare facilities, installation ofwheelchair access ramps for disabled
adults, façade improvements and energy efficiency upgrades on youth educational facilities, and
upgrades to a group home facility, $631,809 was spent on social service programs including community
policing, childcare, shelters, homeless resource centers, peer support services for persons with mental
illness, food programs, education programs, substance use disorder treatment and assistance to
homeless individuals. $20,000 from former UDAG funds was expended on the Preble Street Teen Center
and Florence House Woman’s Shelter. The city expended $86,405.47 from the HDF account, which is
CDBG housing program income, for rehabilitation of 15 residential units; all 15 units units were
completed in PY19.

HOME Funds are divided by program and by location. HOME is spent on administration, tenant based
rental assistance, and affordable housing development. In this fiscal year, $107,397.55 was spent on
administration, $18,050 on owner occupied rehabilitation within the City of Portland and $27,394.75 in
Cumberland County, $179,099.16 on tenant based rental assistance and $330,000 on affordable housing
development. The affordable housing development projects underway or completed this year include 58
Boyd Street will create 55 new units, Avesta Deering Place which will create 62 new and 13 rehabilitated
rental units, 178 Kennebec Street which will create 40 new units, 977 Brighton Avenue will create 34
rental units, the West End Apartments Phase I will create 64 new units, and Harnois Apartments will
create 61 new units. These projects will create or maintain 329 units of rental housing of which 266 will
be affordable to households earning at or below 60% of the area median income.
 CAPER 10
OMB Control No: 2506-0117 (exp. 06/30/2018)


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The Emergency Shelter Grant is divided into programs as well as administration, operations and
essential services, homeless prevention and rapid rehousing. In the past fiscal year $12,065 was spent
on administration, $52,064 on operations and essential services, and $27,865 on homeless prevention.



Identify the geographic distribution and location of investments
 Target Area Planned Actual Narrative Description
 Percentage of Percentage of
 Allocation Allocation
 Planned Percentage and Actual
 Bayside Percentage differ due to on-going public
 Neighborhoods 20 1% improvement projects
 Planned Percentage and Actual
 CDBG Target Percentage differ due to completion of
 Neighborhoods 17 25% prior year projects
 Planned Percentage and Actual
 Percentage differs due to on-going
 Cumberland County 0 0% housing projects
 Eligible Census
 Tracts 10 1%
 Planned Percentage and Actual
 Percentage differ due to completion of
 PORTLAND, MAINE 53 73% prior year projects.
 Table 4 – Identify the geographic distribution and location of investments


Narrative

The actual percentage of the allocation is higher than the planned percentage for PY2019 in CDBG
Target Neighborhoods and throughout the city as a whole. With that said, the percentage of actual
funds spent in each target area during PY2019 does not match the above numbers due to the build out
time for public infrastructure, HOME Affordable Housing and Homeowner Rehabilitation projects. Over
the course of the 2016-2020 consolidated plan, we estimate that the planned percentages and actual
funds spent in each target area will match quite closely.




 CAPER 11
OMB Control No: 2506-0117 (exp. 06/30/2018)


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Leveraging

Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.

Housing resources are highly leveraged. The Cumberland County HOME Consortium leveraged
HOME resources in the construction of new affordable housing. The Housing Rehabilitation
Program leveraged $33,850 in Lead Hazard Control Grant funds; the Affordable Housing
Development Program leveraged over $37.7 million in new investment including low-income
housing tax credits, Maine State Housing Authority and private development funds. HOME
match is generated by housing assistance provided by the City through General Assistance (less
amount used as match for ESG).

CDBG is also highly leveraged, especially by the non-profit programs funded. The CDBG funds
leveraged $6,443,746 in PY2019. Of that, $5,153,281 were funds leveraged from public service
programs funded and expended over the past year, $273,000 is leveraged through matching
funds for economic development, and $194,404 through public infrastructure and non-profit
rehab projects. Emergency Solution Grant funding is equally matched dollar for dollar. For
every dollar expended from federal resources an equal match was spent from City funds
through housing assistance provided through the General Assistance.

The City’s Housing Investment Policy requires an annual review of program priorities that
includes the type and location of housing, and an analysis of tax acquired or City-owned
property that may be a development resource. In its 2019 Common Goals and Objectives the
City Council identified the promotion of housing availability as a goal with one objective being
the assessment of city owned property to construct affordable housing. The redevelopment of
the former Public Works Department site, including a project at 178 Kennebec Street that is
currently under construction, will leverage the creation of more than one hundred units of
workforce and affordable housing.

 Fiscal Year Summary – HOME Match
 1. Excess match from prior Federal fiscal year 49,631,889
 2. Match contributed during current Federal fiscal year 95,310.43
 3 .Total match available for current Federal fiscal year (Line 1 plus Line 2) 49,727,199
 4. Match liability for current Federal fiscal year 95,310.43
 5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) 49,631,889
 Table 5 – Fiscal Year Summary - HOME Match Report




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 Match Contribution for the Federal Fiscal Year
 Project No. or Date of Cash Foregone Appraised Required Site Bond Total Match
 Other ID Contribution (non-Federal Taxes, Fees, Land/Real Infrastructure Preparation, Financing
 sources) Charges Property Construction
 Materials,
 Donated labor
 GA062020 06/30/2020 95,310.43 0.00 0.00 0.00 0.00 0.00 95,310.43
 Table 6 – Match Contribution for the Federal Fiscal Year


HOME MBE/WBE report
 Program Income – Enter the program amounts for the reporting period
 Balance on hand at Amount received during Total amount expended Amount expended for Balance on hand at end
 begin-ning of reporting reporting period during reporting period TBRA of reporting period
 period $ $ $ $
 $
 $313,264 194,570.76 217,787.93 186,764.66 290,046.83
 Table 7 – Program Income




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 Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar
 value of contracts for HOME projects completed during the reporting period
 Total Minority Business Enterprises White Non-
 Alaskan Asian or Black Non- Hispanic Hispanic
 Native or Pacific Hispanic
 American Islander
 Indian
 Contracts
 Number 0 0 0 0 0 0
 Dollar 0 0 0 0 0 0
 Amount
 Sub-Contracts
 Number 0 0 0 0 0 0
 Dollar 0 0 0 0 0 0
 Amount
 Total Women Male
 Business
 Enterprises
 Contracts
 Number 2 0 2
 Dollar $43,000 0 $43,000
 Amount
 Sub-Contracts
 Number 0 0 0
 Dollar 0 0 0
 Amount
Table 8 - Minority Business and Women Business Enterprises

 Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners
 and the total amount of HOME funds in these rental properties assisted
 Total Minority Property Owners White Non-
 Alaskan Asian or Black Non- Hispanic Hispanic
 Native or Pacific Hispanic
 American Islander
 Indian

 Number 0 0 0 0 0 0
 Dollar 0 0 0 0 0 0
 Amount
 Table 9 – Minority Owners of Rental Property




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CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low-income, low-income,
moderate-income, and middle-income persons served.

 One-Year Goal Actual
 Number of Homeless households to be
 provided affordable housing units 160 129
 Number of Non-Homeless households to be
 provided affordable housing units 78 6
 Number of Special-Needs households to be
 provided affordable housing units 0 0
 Total 238 135
 Table 10 – Number of Households




 One-Year Goal Actual
 Number of households supported through
 Rental Assistance 160 129
 Number of households supported through
 The Production of New Units 78 0
 Number of households supported through
 Rehab of Existing Units 0 6
 Number of households supported through
 Acquisition of Existing Units 0 0
 Total 238 135
 Table 11 – Number of Households Supported




Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.

The City of Portland/Cumberland County HOME Consortium had six approved projects in PY18, three
approved projects in PY19, and two approved projects in PY20. Of these projects, five are under
construction and six have yet to begin construction. Typically, new construction projects have a delay of
12-months or more from when the construction loan closing occurs and when the project is complete
and leased. This delay creates a discrepancy between annual goals and accomplishments.


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The one-year goal numbers noted in Table 11 do not include Rapid Re-housing efforts at the Oxford
Street Shelter utilizing ESG program funds that cover staffing costs. Actual numbers for the ESG
program are included in the SAGE report included as an appendix to this CAPER. The numbers reported
in Tables 11 and 12 above include households assisted through the TBRA, housing rehab and affordable
housing development programs.

The actual column in Table 11 and 12 above document a discrepancy between the number of TBRA
households assisted in PY19 which were funded with PY18 TBRA funds.

Discuss how these outcomes will impact future annual action plans.

The City of Portland/Cumberland County HOME Consortium will continue to allocate a significant
portion of future HOME entitlement towards the development and rehabilitation of affordable rental
housing. Since 2000 the City of Portland and the Cumberland County HOME Consortium have
contributed more than $19million dollars towards the creation of over 2100 rental housing units of
which 1853 were available to households earning at or below 60% of the area median income.

Include the number of extremely low-income, low-income, and moderate-income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
 Number of Households Served CDBG Actual HOME Actual
 Extremely Low-income 0 129
 Low-income 0 5
 Moderate-income 0 1
 Total 0 135
 Table 12 – Number of Households Served


Narrative Information

Portland is a service center providing jobs, health services, and educational opportunities. Demand for
housing by employees and students is a natural consequence growing out of this role. Two newly
headquartered business alone are expected to bring 1,500 to 2,000 new jobs to Portland. Portland is
also nationally recognized and promoted as the "Most Livable City" (by Forbes), the "Best Town in the
East" (by Outside Magazine), the "Best Healthy Place to Retire" (by AARP), the "Best City for Mid-Level
Professionals" (by Kiplinger’s), the "Best Cities for Young Professionals" (by Forbes), and a food
destination (by the New York Times). Positive publicity, changes in the city demographics and the limited
amount of housing created over the past decade all contribute towards the shortage and demand for
housing. This demand is driving up the cost of existing housing and new housing is often priced for the
more affluent. The National Low Income Housing Coalition estimated the renter median income in
Portland in 2019 was $954/month, and estimated the rent affordable at 30% of the area median income
to be $698/month leaving $256 per month for food, clothing, transportation, and medical care. During
2016, 52% of Portland renter households were considered extremely low-income while 21% were

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considered low-income households. Per the 2013-2018 American Community Survey, forty-seven
percent or almost 8,000 renter-occupied househods were housing-cost burdened. Despite market
obstacles (cost of materials and a labor shortage) and geographical limitations, Portland continues to
create housing for all ages and income groups. However the City needs to continue to ensure a supply
of safe, inclusive, and affordable housing with proactive planning.

The City is utilizing many tools towards this effort. Examples include recent updates to the zoning code
to allow for more residential density and a mandate for inclusionary zoning which requires new housing
developments to keep 10% of the units priced right for working families. The City also revised its zoning
code to allow construction of additional housing units that would have been very difficult to build under
previous zoning. These changes have allowed for significant housing growth to occur organically, in
ways that match the existing fabric of the City's neighborhoods. In addition the City is undertaking a
task titled "ReCode Portland", which is the first rewriting of the City's Land Use Code in over 40 years.

ReCode Portland will align the City’s Comprehensive Plan with its Land Use Code. As currently written,
the Code does not foster the residential density needed around nodes and corridors to support more
robust public transit, it has not created the range of housing types the city needs to support access for
residents of all incomes and ages, and it requires residential parking levels that do not reflect household
vehicle ownership rates. At the ReCode Committee’s request, the draft off-street parking article
includes an exemption for multi-family housing within ¼ mile of fixed transit. The Planning Board
recently amended the zoning map to establish consistency with the Comprehensive Plan to allow for
greater residential density. An existing R-6 zone located along a major transit corridor allows a density
of one unit per 725 SF of lot area. A rezoning to B-2b allows housing at a density of one unit per 435 SF
and allows first floor restaurant and office uses by right. Additionally, the B-2b zone has no lot coverage
limits or required open space ratio, and the setbacks are considerable smaller than the R-6 zone

The inclusionary zoning ordinance mandates all development projects of ten units or more are required
to reserve 10% of the dwelling units in the development as workforce units for rent or for sale. Hotels
are alsosubject to inclusionary zoning as well. Seven housing projects that include thirty-five workforce
units have been completed to date. An additional five projects, with twenty-eight workforce units, are
under constructions. Developers may pay a fee-in-lieu as an alternative to creating workforce housing.
To date, $826,500 has been collected as fee-in-lieu payments and have been allocted to subsidize low
and moderate-income housing projects.

City leaders are working with staff to identify city-owned parcels where housing for middle-class families
could be developed. This year, the City issued three Requests for Proposals for the creation of affordable
housing on surplus and tax acquired property. Five submission responses propose to create from 122 to
142 units of low and market rate housing within a range of housing types from rental to homeownership
units within condominiums, co-operative housing, single-family homes, accessory dwelling units, and
apartment buildings. More than seventy-five percent of the units would be affordable from 50% AMI to
120% AMI. The City is reviewing an additional five lots for disposition for affordable housing
development.

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The City is exploring ways to better capitalize its Housing Trust Fund, which provides funds for projects
that may not meet the requirements of federal programs but are nonetheless worthy of City support.
The City is also working on ways to inspire the creation of additional units outside of its downtown by
revising zoning along transportation corridors and transit nodes. The City has a dedicated housing
program manager that works with the City Council's Housing Committee, other agencies and the
community to build on our existing housing programs and provide a consistent resource to continue to
move housing policy forward.




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CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending
homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs

The City of Portland continues to be a leader in responding to the needs of people experiencing
homelessness. The City's Health & Human Services Dept. operates the Oxford Street Shelter, the Family
Shelter and the Community Overflow Shelter(s). Our shelter programs provide a safe haven on a
temporary basis for Portland's homeless population as well as efficient and effective support services to
promote rapid re-stabilization and the achievement of permanent housing.

The City meets the HUD recommendation for a centralized or coordinated homeless assessment and
intake process that includes a comprehensive and standardized assessment process with a client
centered plan focused on locating and retaining housing. This approach reflects our belief that early
intervention and immediate connection to housing and casework services can make a difference in
reducing the number and length of homeless occurrences. This results in an overall reduction in the
need for emergency shelter, allows for a more focused effort, increases resources to assist those in the
shelter with the longest lengths of stay, leads to permanent housing and ultimately self-sufficiency.

Shelter staff assist each new client through the Intake Process. A new client is any person who has never
been to the shelter or who has been away for more than 90 consecutive days. During intake staff will:

 ● Welcome the client, acknowledge the extreme stress and possible resulting trauma that the
 person is experiencing having to resort to accessing a shelter and provide the client with a copy
 of the Welcome to the Shelter document
 ● Inform the client that the shelter is intended to provide temporary emergency shelter and
 professional support and services will be available to help them through the process
 ● Reassure the client that Housing Counselors are available to assist in locating housing
 ● Whenever possible, introduce the client to a Housing Counselor
 ● Explain the purpose of the daily Orientation Meeting
 ● Inform the client of the date, time and location of the next Orientation Meeting
 ● Review the weekly open access hours for Housing Triage so that the client and Triage Counselor
 can develop a self-sufficiency/housing plan
 ● Assess the client for vulnerability using the Vulnerability Index Service Prioritization Decision
 Assistance Tool (Vi-SPDAT)

The Intake Worker or Housing Counselor will then make a referral to community mental health services
for diagnostic assessment, as needed, in order to help the person gain housing and access to community
resources such as housing subsidies and mental health or recover treatment and/or counseling. Every

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attempt will be made to have clients engage in orientation within seven (7) days after the initial intake.

The Family Shelter also serves as a Welcome House for New Mainers or refugees/immigrants. New
Mainers often arrive in Maine without resources or housing, speaking limited or no English. New
Mainers initially present themselves to the Family Shelter as homeless. In PY19, a total of 450 of the 486
individuals served by the Family Shelter are of Refugee/Immigrant status.Refugees/Immigrants present
from a variety of nations, but the majority of New Mainers are from Angola, the Democratic Republic of
Congo, Burundi, Rwanda and Djibouti. In June of 2019, the Family Shelter had a large influx of asylum
seekers from the southern border. Our normal overflow was not adequate enough, so we had to open
our Exposition Building. Nearly 300 asylum seekers have entered our overflow system since June 9th,
2019.

Addressing the emergency shelter and transitional housing needs of homeless persons

The City of Portland’s Health and Human Services Department, Social Services Division operates two
shelters, the Oxford Street Shelter and Family Shelter.

The Oxford Street Shelter is the largest emergency shelter in the State of Maine and is open 24 hours,
365 days a year. This low-barrier shelter provides safe, temporary housing for homeless adults. The
Shelter offers a variety of support services to assist homeless individuals enhance their self-esteem,
secure housing, and work towards a self- sufficiency plan. The shelter has a capacity of one hundred and
fifty-four (154) mats and raised beds. During the pandemic the shelter has worked to strictly follow CDC
guidelines and recommendations to socially distance our clients. Therefore we have moved to head to
toe sleeping, assigning every other bed and following the recommendation to reduce our capacity to 75
beds. Additionally, City staff opened a second 24 hour facility in the Portland Exposition Building where
we can shelter an additional 75 individuals.

This year the shelter housing staff has worked hard to house many vulnerable, medically compromised
clients. Staff have also worked hard to retain the housing of those at risk of homelessness.

The Oxford Street Shelter served 908 men, 256 women and 10 transgender individuals and 1 gender
non-conforming individuals for a total of 1175 individuals (unduplicated numbers) in PY2019. This
represents a decrease of around 33% compared to last year. The shelter provided 55,850 bed nights in
PY2019, which represents a decrease of about 29 % in bed usage compared to last year. We attribute
this decrease in bed usage to the pandemic and following CDC guidelines. Oxford Street Shelter was
affected by COVID-19 this year. Our shelter was closed to all new intakes entering our system, when
these individuals presented for assistance they were referred to area motels for shelter by our General
Assistance staff.

The Family Shelter is the largest shelter for families in the State of Maine. The Family Shelter provides
temporary housing to families with children under the age of 18. It offers both preventative services for
families at risk of experiencing homelessness and support services to assist families in locating housing

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and achieve stability. Combined, there is a total capacity of 146 beds in an apartment style living
environment. The Family Shelter provided shelter for 145 families consisting of 486 individuals for a
total of 43,878 bed nights. The Family Shelter was also affected by COVID-19 this year. Our shelter was
closed to all new intakes entering our system and were referred to area motels for shelter and for
quarantine purposes. Our overall numbers are slightly lower than last year’s due to COVID-19 hotel
placements.

While our Health and Human Services Department, Social Services Division saw lower shelter utilization
this year due to COVID restrictions, CDC guidelines and the requirements regarding travel required hotel
utilization. With homelessness defined as an emergency under general assistance statutes, individuals
and families were placed into area hotels utilizing general assistance vouchers. 377 unduplicated
individuals were assisted through hotels with general assistance vouchers.

In addition to operating the City of Portland’s Oxford Street Shelter, The Portland Exposition Building,
The City of Portland’s Family Shelter and providing assistance to area hotels for those referred to
General Assistance, the Social Service Division also operated a quarantine shelter for all other Portland
Shelters. This was located at 56 Chestnut Street and was for Person(s) Under Investigation and Positive
COVID Cases. Staff provided monitoring of the building and partnered with Medical staff through
Northern Home HealthCare to provide screening and telehealth services. To this date 82 individuals
have been served at this facility.

Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs

Foster Care: Maine DHHS oversees foster care and contracts with The Opportunity Alliance (TOA) to help
youth & families develop healthy transition plans to help youth aging out obtain TH, PH, PSH, or remain
in care until they finish their education. TOA & the Teen Shelter work to prevent & actively monitor
whether teens are discharged from foster care to the streets or shelters & advocate with Maine DHHS
for improved policies and resources. Youth can remain with their foster parents past age 21 to
complete their education.

Health Care: Preble Street, through a collaboration with Maine Medical, has opened a triage medical
clinic whose goal is to bring unserved homeless and low-income individuals into low barrier medical care
(wound management, basic screenings, etc.) and connect them with primary care. Portland's FQHC,
Greater Portland Health, has also opened an office near the shelter that offers primary and mental
health care for unserved, homeless populations which include walk in hours every day at 9am and 1pm.
Additionally, the Oxford Street Shelter has collaborated with the Portland Fire Department to create a
Paramedicine program to assist guests with medical needs within the shelter and the neighborhood. The
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paramedic on duty also helps triage medical emergencies and assists with administering Narcan and
addressing overdoses.

Mental Health: 2 of Maine’s publicly-funded MH hospitals have a discharge planning process that begins
at admission & is pursued during the hospital stay to connect clients back to community supports &
housing. A treatment team works with clients and community partners to identify community-based
housing & services needed. Maine DHHS’ top priority is to use BRAP (TH vouchers) to house those being
discharged from psychiatric hospitals. Portland homeless providers have regular discharge meetings
with hospitals for “difficult to discharge” patients.

Corrections: The Portland CoC and the Statewide Homeless Council (SHC) oppose any policy language
allowing the release to a shelter or the streets, for any length of time. Maine Department of Corrections
(DOC) goal is to not release to shelters but no written policy exists yet.

Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again

Homeless prevention: The Family Shelter utilizes crisis intervention, case management and advocacy, to
prevent homelessness for 3 families, or 10 individuals. Due to COVID-19 and our shelter being closed to
new clients, including prevention cases, they were referred to our General Assistance
program. Likewise at Oxford Street Shelter through the Emergency Shelter Grant they prevented 2
individuals from becoming homeless.

Permanent Housing: The Family shelter placed 88 families into permanent housing without a subsidy, 3
families were reunified with other family, 2 families secured a Shelter+Care Subsidy, 3 families secured a
Housing Choice Subsidy, and 7 families secured a STEP Voucher. Of the 188 families that entered the
Family shelter in 2018, 161 were successfully placed into permanent housing. Likewise the Oxford Street
Shelter staff located permanent housing for 147 homeless individuals, 116 men and 31 women,
(including 5 Veterans and 31 chronically homeless individuals). Our housing retention program follows
those who have been long term homeless after they are housed to ensure increased housing stability.

Initiatives:

The Long Term Stayer Initiative is a State-wide effort to end homelessness for those individuals who
have been homeless 180 days or more during the year. The Long Term Stayer Initiative is based on the
theory that if the program is successful in securing housing for individuals who are chronically homeless,
it will create capacity in the shelters and free up resources that can be made available for others. At
Oxford Street Shelter, a significant portion of housing resources are prioritized for those who have been
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in the shelter the longest and those that are assessed to be more vulnerable.

The goal of the ESG program is to help people who become homeless by quickly moving them into
permanent housing and to also prevent individuals and families living in the City of Portland from
becoming homeless in the first place. By using ESG in the shelters, and in the community it helps ensure
individuals and families do not become Long Term Stayers. When a family or individual is enrolled in
ESG, we work quickly to identify any barriers to self-sufficiency. Once barriers are identified they are
addressed. In PY2019, 158 individuals received a wide range of comprehensive housing related services,
including: full assessments to identify barriers to housing and housing stability, connection to
appropriate mainstream resources in the community, employment and training opportunities, as well as
at least three months of follow-up services after housing placement. Of the 158 enrolled in the program
this year: 57 individuals were rapidly re-housed, 26 families or 89 individuals received essential services
and 2 individuals or 3 families (10 individuals) for a total of 12 individuals who were prevented from
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CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing

Public Housing Program & Facilities: In FY2020, PHA’s Public Housing Program housed 43 new families
& administered 23-unit transfers. Of the 43 new lease-ups, 11-qualified as previously homeless. PHA is
not currently scored under HUD’s Public Housing Assessment System as it is currently converting its
entire portfolio under either HUD’s Residential Assistance Demonstration or Section 18 Demo/Dispo
Program to bring in substantial new capital to enhance all its properties over the next few years. In
FY2020, 273 applicants were called in off the waiting list, 96 were determined to be eligible. At the end
of the fiscal year, there were 1,352 applicants on the Public Housing waiting list. In regard to lease
enforcement & evictions, 49 evictions were filed, resulting in 9 tenants moving out & 40 placed on
probation.

Public Housing & Redevelopment: The new construction of Solterra at 58 Boyd St. is nearly complete.
The building has 55 units, half of the units will be subsidized with project-based vouchers. The project is
financed with Low Income Housing Tax Credits & other state & local resources. PHA’s Front St.
redevelopment project has finalized its design plans & financing plan to be redeveloped in two Phases.
The planning board gave its approval for both phases last July. Phase 1, the 28 units on the East side of
Presumpscot Street and including the community building, has received HUD Section 18- Demo/Dispo
approval and issued a relocation notice to residents. PHA’s Resident Transition Specialist has been
meeting one-on-one with families at Front Street to help them with their relocation needs. Upon
completion, all residents will be invited to return, and Phase II will begin with 22 units of residents in
Front Street “West” relocating to the completed Phase I. The third phase is an eight-unit
homeownership project which is in the planning stage. The plan will add 65 new units of affordable
housing.

HUD Rental Assistance Demonstration Program (RAD): In November 2018, PHA received HUD approval
for its application for a RAD conversion. The plan called for conversion & renovation of 945 units to the
HUD Section 8 platform. One RAD conversion has taken place for 155 Anderson Street, which was a
straight conversion with no financing. Three other properties in the first phase may proceed under the
Demo/Dispo program, like Front Street I & II, but be rehabbed and not demolished, with most of the
residents able to remain in place. Two (Riverton Park and Washington Gardens) have applications
pending with HUD and one (Harbor Terrace) is still under study. These first 4 properties will rehab 367
units and bring a few more units which are currently in special use back to residential use. Planning for
the remaining phases of the RAD conversion will be ongoing for the next 5 to 8 years. Also in planning is
the conversion of some scattered sites under Section 18 and the market rate sale of a solo condo unit.
The next two properties for repositioning will include historic preservation of Sagamore Village, now
listed on the Historic Register, and Franklin Towers which is in the process of being recognized. The final
phase will involve significant redevelopment of PHA’s East Bayside properties.

Safety & Security: The safety & security of PHA residents remains a high priority. Franklin Towers

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continued to be the primary challenge due to its location in the downtown and Riverton Park, due to
recent issues. In FY2020 we continued to provide additional private security & aggressive lease
enforcement which improved conditions. PHA continues its strong partnership with the Portland Police
Department. Quarterly meetings between PPD & PHA staff are held to discuss problems & strategies.
The community policing substations within PHA properties continue to have a very positive impact on
the safety & security of our residents.

Capital Improvements in Public Housing: During FY2020 capital improvements focused on the designing
new elevators for Franklin Towers and Harbor Terrace, replacement of mixing valves and water storage
tanks at and an electrical bus bar at Franklin Towers, as well as apartment renovations & and the
systematic replacement and upgrade of smoke/co detector installations across all sites.

Public Transit: During FY2020 over 90 residents per month took advantage of PHA’s bus pass program
that began in FY2016The program provides discount monthly bus passes to Portland’s METRO bus
system. Revenue from the PHA vehicle registration fee charged to tenants is used to subsidize the bus
pass program. Due to changes in Portland’s Metro system allowing for reduced rates for most our
residents, the bus pass program has now been ended.

Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership

The PHA Board of Commissioners continued its effort to hold Board meetings at the developments in
order to hear comments and concerns directly from residents up until the Covid19 crisis. Meetings were
held at several sites to keep residents informed about the conversion from public housing to RAD, the
timing, and any changes they can expect. The Tenants Council became more active at Franklin Towers
during FY19, staff attended several meetings to discuss safety and PHA policy.

Portland Invest Health: PHA continued its participation in the National Invest Health Initiative. Working
with the Portland Invest Health Leadership team of PHA, United Way of Greater Portland, City of
Portland and Maine Health, PHA and residents of Sagamore Village have undertaken a process to
identify areas and develop strategies to increase health outcomes for the neighborhood. Several
meetings were held, and a major strategy is the need to redevelop the community building in Sagamore
Village to allow more program space and facilitate resident participation. These plans will be used in this
community’s upcoming renovations. Many of the concepts and goals have been incorporated into PHA’s
work on plans for Riverton Park Community which will involve major expansion of its Community Center
and programing.

The Covid19 crisis has hit PHA’s residents very hard in 2020. Many of its families lost jobs. Even
though PHA was forced to close its doors and encourage more than half its staff to work from
home. The staff worked diligently to adapt to the challenge. PHA embraced tech solutions and
adjusted rents, kept properties clean and safe, assisted with tech solutions for children to
continue to learn and for seniors to access telehealth, school lunches were provided, food bank
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and other meals delivered. Residents were kept informed and safe.

Actions taken to provide assistance to troubled PHAs

N/A




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CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)

The City is undertaking a task titled "ReCode Portland", which is the first rewriting of the City's Land Use
Code in over 40 years. ReCode Portland will align the City’s Comprehensive Plan with its Land Use Code.
As currently written, the Code does not foster the residential density needed around nodes and
corridors to support more robust public transit, it has not created the range of housing types the city
needs to support access for residents of all incomes and ages, and it requires residential parking levels
that do not reflect household vehicle ownership rates.

The current parking ordinance requires two parking spaces per residential dwelling unit, which can serve
as a barrier to mixed-use or residential development as developers attempt to accommodate parking
on-site. Per the Census Bureau, statistics show Portland households had a vehicle ownership rate of
1.34 vehicles per household in 2015 and that drive alone commute rates in the city are decreasing. At
the ReCode Committee’s request, the draft off-street parking article includes an exemption for multi-
family housing within ¼ mile of fixed transit.

The Planning Board recently amended the zoning map to establish consistency with the Comprehensive
Plan to allow for greater residential density. An existing R-6 zone located along a major transit corridor
allows a density of one unit per 725 SF of lot area. A rezoning to B-2b allows housing at a density of one
unit per 435 SF and allows first floor restaurant and office uses by right. Additionally, the B-2b zone has
no lot coverage limits or required open space ratio, and the setbacks are considerable smaller than the
R-6 zone.

Another barrier to affordable housing development is the availability of land. This year, the City issued
three Requests for Proposals for the creation of affordable housing on surplus and tax acquired
property. Five submission responses propose to create from 122 to 142 units of low and market rate
housing within a range of housing types from rental to homeownership units within condominiums, co-
operative housing, single-family homes, accessory dwelling units, and apartment buildings. More than
seventy-five percent of the units would be affordable from 50% AMI to 120% AMI. The City is reviewing
an additional five lots for disposition for affordable housing development.

Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)

In the City of Portland the majority of allocations for PY2019 addressed underserved needs of the City,
including:

 • Food- 768,798 soup kitchen meals to 1,688 persons and 121,585 community meals to
 5,314 community members.
 • Safety- community policing coordinators served four neighborhoods which assisted

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 6,797 persons through 9753 hours of service
 • Shelter-13,901 bed nights to 176 women and 5,638 bed nights to 126 to homeless teens.
 • Child care- 35 low to moderate income families providing 314.4 weeks of subsidized child care.
 • Support for persons with Mental Illness- 2660 people received 2660 support sessions with a
 peer coach.
 • Homeless Outreach- 678homeless persons received support and resources from an outreach
 team 10,852 times. 92 individuals received 6,617 sessions of housing case management. 277
 individuals received 693 hours of medical care from the mobile medical outreach tem at the
 shelter.
 • Tenant Based Rental Assistance – 153 families received short term rental assistance, security
 deposits and utility payments.
 • Microenterprise assistance: 70 people received assistance in starting their own businesses, of
 which 6 business were created.
 • Job creation- 9 net new jobs were created by a local for-profit businesses through the City’s
 business assistance program.
 • Employemnet Training – 1,186 low to moderate income adults received 585 hours of teaching
 and advising services, and 22 credential translations

Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)

The City of Portland has been committed to eliminating lead poisoning in children since 1995 when it
received its first HUD Lead Hazard Control Grant. The control and elimination of lead-based paint
remains a critical focus of the City of Portland and over the years, 480 units have been made lead-safe in
Portland. Within the Lead Hazard Reduction grant program, Portland has effectively and successfully
addressed lead hazards that are prevalent in the City's older housing stock. In January 2020, the City
was awarded another round of funding for the next 3.5 years, allowing the efforts to combat childhood
lead poisoning to continue.

In addition, this program is geared to benefit low and moderate-income families and households. A
grant applicant who is in an owner-occupied building in the City of Portland must prove that their
income is less than 80% of the median area income with a child under six years of age residing in the
unit. In multi-unit, non-owner-occupied buildings, 50% of the units must qualify at 50% of the area
median income. Priority is given to rental units where there is an active abatement order or where
young children reside. Projects within the Portland metropolitan region but outside the City of Portland
need to meet HUD income eligibility limits established for Cumberland County.

The 2019-2023 Lead Hazard Control grant from HUD will complete lead hazard control work in 100 units
within Cumberland County. In partnership with the City’s Permitting and Inspections Department, a
Healthy Homes assessment is also performed on all qualifying units. With additional funding from the
grant, code violations and other health and safety issues (aside from lead) can be addressed.

Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)
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Through the City’s HOME program housing opportunities are provided for individuals and families at
varying income levels. CDBG funds are used to focus on child care, mental health, and future
employment opportunities.

For those who own their own homes, we have an Owner Occupied Rehabilitation program. This
program is targeted to low and moderate-income homeowners many of whom are elderly and/or
disabled. Rehabilitation enables owners to remain in their homes. Over the last year $159,853.24 in
HOME funds and were spent on the owner-occupied rehabilitation program in the City of Portland and
throughout Cumberland County; $54,733.50 were spent in the City of Portland and $105,119.74 were
spent in Cumberland County.

HOME funding was made available for tenant based rental assistance targeted at individuals or
households residing in homeless shelters earning less than 30% of the area median income and is
designed to prevent homelessness or rehouse those in need. $179,099.16 was expended on short term
tenant based rental assistance (rent, security deposits, utility deposits) for 129 households who were
either homeless or in danger of becoming homeless.

Portland and Cumberland County have a shortage of affordable rental units. For that reason HOME
funds are used to build new and rehab existing units to create affordable rental housing for low and
moderate-income families and individuals. Five developments are underway and should be completed
during PY 2020 and 2021.

In order to climb out of poverty an individual needs more than just housing, they need stable work and
families need child care. During the PY2019, CDBG funds were used to provide child care vouchers which
served 35 families and provided 314.4 weeks of subsidized child care. This assistance helped provide a
stable environment for the child while the parent obtains or maintains employment, applies for a state
funded voucher, seeks mental health and substance abuse services, or other challenge that could
jeopardize other program subsidies or their ability to maintain employment.

The City of Portland is dedicated to economic development through job training, job creation, business
assistance and façade improvements. The City has put polices in place that will help to increase the
coordination between employers, job seekers, and employment training services. Although the CDBG
program no longer has a set-aside specifically for economic development, the economic development
applications tend to score high and receive full funding during the CDBG allocation process. This year,
the City completed business assistance and microenterprise creation programs that created 8 net new
jobs. Additionally the City of Portland's new Office of Economic Opportunity, continued it's efforts
specifically targeted at helping New Americans and those who are hard to employ find work.

Actions taken to develop institutional structure. 91.220(k); 91.320(j)

The City is continually evaluating and improving our priority setting process by engaging various
community members, stakeholders, applicants and experts. In the development of the 2016-2020

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Consolidated Plan the City held several meetings with community members, social service providers,
various stakeholders, and industry experts. The purpose of these meetings was to create a cohesive set
of needs, goals, and priorities for the next five years. These goals and priorities were approved by the
City Council in the fall of 2015 and implemented into the City’s 2016-2020 Consolidated Plan. Since this
time, City staff have continued to work with community members and other stakeholders to monitor
the success of these goals and offer minor priority changes in order to keep the City on track toward its
2020 goals. Prior to the 2015 reorganization of goals and priorities, the City had done extensive work to
evaluate the needs of our community. A Working Group in 2013 focused on improving the City’s use of
CDBG funds. Prior groups such as the Priorities Task Force of 2012, the Priorities Task Force of 2008, the
HCD Task Force of 2007, and the Shapiro-Boxer Memo to the City Manager in June of 2006 were all part
of an ongoing process that has been examining and improving how Portland utilizes CDBG funds.

Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)

Over the last year the City of Portland carried out its Housing and Community Development Plan in
partnership with the other management and delivery entities for housing and community development
activities. These organizations include the City's Housing and Community Development Division, Social
Services Division, the Portland Housing Authority and a network of individual non-profit housing and
social service providers.

City of Portland Housing and Community Development Division administers the City's new construction
program and was responsible for overseeing the budget and distribution of the City's CDBG, HOME and
ESG entitlement funds. In addition, the division was responsible for the development of the Five-Year
Consolidated Plan, Annual Action Plan and CAPER.

City of Portland Social Services Division administers the General Assistance Program, the City's
emergency shelters for single male adults and families, transitional housing facilities, housing location
services, job readiness training and employment services and several other support activities in
coordination with non-profit housing and social service agencies. The Social Services director manages
the Continuum of Care.

Portland Housing Authority owns and manages numerous public housing developments with over a
1,174 dwelling units and administers over 1,934 HUD Section 8 rental subsidies. PHA is a partner in the
Family Investment Center and funds other resident initiatives to improve residents' skills and education.
PHA also oversees the modernization of its developments to improve their livability.

Non-Profit Housing and Social Service Agencies play a large role in directly providing housing and
services to low income and special needs populations throughout Portland and Cumberland County.
Many outside organizations are funded through the City of Portland’s CDBG Program or are part of the
Continuum of Care, managed by the Social Service Division.


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Working collaboratively, these entities implemented the City's Housing and Community Development
Plan. The system's strengths include the collaborative manner in which these diverse groups work
together to maximize available resources. Portland is a large enough City to have many institutional
resources, yet small enough to be able effectively communicate and collaborate.

Currently there are no gaps in types of housing and services, but there is a lack of adequate amounts of
both due to insufficient resources. The City and its partners will continue to seek additional resources to
improve the system's ability to meet community needs.

Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)

The City is committed to minimizing the impediments to fair housing choices and will continue to work
with housing developers and housing providers to address any found impediments. In 2013, the City
Council approved an updated Analysis of Impediments (AI) to Fair Housing which identified the following
impediments to fair housing choice: geographic concentrations of race and poverty in certain
neighborhoods of the city, landlords in need of information regarding fair housing/accommodations for
persons with disabilities, and high cost of both rental and home ownership housing.

Recommended Actions included: Actively pursue regional partnerships that work to widen the public
transportation network and provide housing opportunities for a diversity of people throughout the
region, prioritize mixed income housing developments, promote the development of affordable housing
in a variety of locations in Portland and work to encourage other communities in the region to develop
affordable housing, set-up a City tenant-based rental assistance program, create a partnership with the
Cumberland County Community Development Office and local landlord associations to provide landlord
awareness workshops, set up a housing liaison system to resolve landlord/tenant issues. The City then
worked with Regional partners to create and adopt a regional Analysis of Impediments. As a result
Portland benefited from the assistance and collaboration of the communities and partners and better
met its requirements under the Federal Fair Housing Act.




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CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements

For social service programs, our staff ensures compliance on a monthly or quarterly basis through
Performance Reporting and Fund Requisitions or Invoices from each Agency. Staff tracks the units of
service, number of clients served, and the income level of those clients. Staff also tracks the
disbursements and revenues of each agency. This ensures that each agency is using the Grant for the
proposed use in the signed contract. In addition, staff implemented on site monitoring half way through
the program year to monitor financial, employee, and reporting policies and procedures, this gave staff
and subrecipients that opportunity to address any performance measure issues and create a
remediation plan.

For development activity projects, federal requirements are included in every contracts. Staff conducts
environmental reviews for all projects, and where applicable receives the appropriate approval from the
State Historic Preservation Office. Davis Bacon requirements, and Section 3 when applicable, are
explained to each sub-recipient and staff presents the information and reporting requirements to
contractors and sub-contractors. Before payment is released each project must submit a request for
payment, supporting invoices from subcontractors and correct Davis Bacon paperwork. Onsite
inspections are also typical prior to the release of funds.

CDBG and HOME housing projects are monitored regularly to ensure that rent levels, income guidelines
and occupancy are being met. The City established a new Multi-Family Policies and Procedures Manual
which includes a policy for monitoring the operation phase of each project. The policy includes a
process for monitoring 0wner occupied properties through an annual mailing to ensure occupancy and
tenant requirements are being met. On-going monitoring of large multi-family rental projects is critical
to the long term success of the program and insures that projects serve the intended population.
Monitoring allows the City to identify any financial challenges to project success while there is time for
constructive intervention. Typically tenant income certifications are completed in the spring. The City
executed a Memorandum of Agreement with MaineHousing, who will be completing on-site inspections
(including inspection of all HOME assisted units as well as common areas and exterior of each property)
on behalf of the City of Portland and the Cumberland County Home Consortium. In addition, the City
streamlined their yearly desk monitoring package and implemented a new data collection system this
summer. The program will allow HCD staff to evaluate risk more effectively and schedule on-site visits as
needed.

Citizen Participation Plan 91.105(d); 91.115(d)

Describe the efforts to provide citizens with reasonable notice and an opportunity to

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comment on performance reports.

The City continues to use the traditional method of providing reasonable notice & opportunity to
comment on performance reports or participate in public meetings through advertisements in the
newspaper & postcard mailings. City Staff have also started to use social media & the City’s website as a
way to get reach a larger audience. Staff also work with the City’s Communications Director to do press
releases & appearances on the local cable access channel. City staff also strive to provide documents in
multiple languages, an interpreter, or technical assistance when needed.

The City of Portland strongly encourages citizen participation in the CDBG, HOME & ESG allocation
process. The City follows the guidelines written in our Citizen Participation Plan. The public is given an
opportunity to learn about the programs & budgets as well as speak at the following meetings: District
meetings in the fall, CDBG Allocation Committee meetings, ESG meetings at the Maine Continuum of
Care & Emergency Shelter Assessment Committees, Housing Program Budget meeting at the Council’s
Housing Committee, & two public hearings in March & April with the full City Council. Additionally, staff
encourage any member of the public that has questions about the programs or budgets to set up a
meeting with staff.

This year staff teamed up with the City’s executive branch to host the well-established district meetings.
The decision was made to co-host these meetings as a way to reach residents that do not normally
attend the community development meetings. The meetings informed the public of CDBG & HOME
programs & services available to them. The meetings also helped to gather public comment & input on
the needs in our community.

Due to the COVID-19 pandemic the City of Portland was unable to fully participate in Community
Development week in April, canceling all In person meetings and outrach events due to the health and
safety of our community. In leui of in person outreach events, the City of Portland increased our social
media precense to relay information and facts about our programs. Additionally, interactive surveys
were created to receive input on the needs of our community.

For CDBG, there was a mandatory applicants meeting to inform all potential CDBG applicants of the
information needed to apply for CDBG funding. The CDBG Allocation Committee met ten times. Each
meeting was advertised on the City calendar & website. The committee reviewed & discussed CDBG
applications at these meetings. HOME funds were reviewed & discussed at a Housing Committee
meeting. Priorities & funding allocations were reviewed & approved at these meetings. Public comment,
if any, was taken. The Emergency Solutions Grant was presented & discussed at the Emergency Shelter
Assessment Committee meetings. Emergency Shelter Assessment Committee voted to approve the
funding allocations & priorities unanimously. The funding allocations & action plan were advertised in
the paper. The entire Action Plan, including estimated budgets for CDBG, HOME & ESG were presented
to the City Council at the March 18 & April 17 Council Meetings.




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Prior to submission of the Consolidated Annual Performance Evaluation Reports (CAPER), the City makes
it available on the City website so citizens & public agencies, as well as other interested parties, can view
the document. A notice of availability of the report is published in the local daily newspaper. A
reasonable number of free hard copies are made available for review at City Hall in the Housing &
Community Development Office.. There is a 15 day comment period for the Consolidated Annual
Performance Evaluation Reports (CAPER).




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CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.

In the past, the City of Portland has spread its federal funds thinly between social service agencies and
sidewalk and park projects, balanced between the eligible districts. While this method succeeded in
keeping neighborhoods and District Councilors relatively content by distributing a small amount of
money for a multitude of projects, it dilutes the effectiveness of available funding, and has not allowed
the Community Development grant to make a significant impact in any one area of need or area of the
City. The program would have a bigger impact if funds were focused by strategic issues and by
geographic location.

For the reasons listed above the City has created a public infrastructure target area. The first target area
was identified as the Bayside and East Bayside Neighborhoods. The goals is to improve sidewalks,
lighting, safety, and street scape aesthetic in a concentrated areas that was in much need of
improvements before moving on to another neighborhood. By concentrating the public infrastructure
funds in one area, the City has been able to leverage more private investment and economic
development in this section of the City.

Although the City’s HOME program, CDBG economic development programs and social service programs
are not targeted towards a specific neighborhood, many of the funds from these programs are being
utilized in the Bayside and East Bayside neighborhoods.

Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?

Yes

[BEDI grantees] Describe accomplishments and program outcomes during the last year.

In 2007, the City of Portland applied for HUD funds in an amount of $1.8 million in Brownfields
Economic Development Initiative (BEDI) and $10.2 million in Section 108 loan funding. The funds were
awarded in February 2008. The combined $12 million will revitalize the distressed area of Bayside by
stimulating residential and commercial economic development activities and creating jobs. To date,
Portland has invested $1,993,000 of combined BEDI/108 funds in the following types of activities:

a.) Acquire and relocate one scrap yard,

b.) Public infrastructure upgrades to support Whole Foods, a large-scale specialty grocery store and

c.) Public-private partnership. As part of the revitalization efforts in Bayside, in 2012, the City underwent

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negotiations with Federated Companies to purchase seven parcels of city owned property to establish a
public-private partnership to support Section 108 funds investment in construction of an 840 parking
space garage with 43,000 sq. ft of at grade retail/commercial space. The construction of the parking
garage is intended to leverage additional private sector mixed use investment in Bayside. Unfortunately,
there is a lawsuit between the City of Portland and Federated Companies which has interfered with the
City’s ability to move forward with this partnership. The city hopes to resolve the lawsuit in order to
move forward with construction of the planned parking garage. City staff will keep HUD officials
informed of the city’s progress to move forward with this investment.




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CR-50 - HOME 91.520(d)
Include the results of on-site inspections of affordable rental housing assisted under the
program to determine compliance with housing codes and other applicable regulations

Please list those projects that should have been inspected on-site this program year based upon
the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues
that were detected during the inspection. For those that were not inspected, please indicate
the reason and how you will remedy the situation.

Please list those projects that should have been inspected on-site this program year based upon
the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues
that were detected during the inspection. For those that were not inspected, please indicate
the reason and how you will remedy the situation.

CDBG and HOME Housing Projects are monitored regularly to ensure that rent levels, income guidelines
and occupancy are being met. Owner Occupied properties are monitored through annual mailing to
ensure owner occupancy and tenant occupancy requirements are being met. On-going monitoring of
large multi-family rental projects protects the investment of public resources by insuring that each
project is in compliance with the requirements of the funding source. Monitoring insures that the
projects serve the intended population and physically maintain a quality housing resource. Monitoring
allows the City to identify any financial challenges to project success while there is time for construction
intervention. Per a Memorandum of Agreement with MaineHousing, on-site inspections are conducted
by MaineHousing staff and the results are reported to the City of Portland/Cumberland County HOME
Consortium. Site inspections were completed at 409 Cumberland, Bayside East, Blackstone Apartments,
Florence House, Motherhouse, Pearl Place II, Steeple Square, Unity Village at Bayside, and Yale
Court. Any issues detected were addressed. HUD provided statutory suspensions and regulatory
waivers in response to the COVID-19 pandemic. One of the waivers is applicable to ongoing periodic on-
site inspections and is in effect through December 31, 2020. The City of Portland utilizes a database to
track HOME-assisted affordable housing development projects. The database tracks all project data
from project name and address, to developer and property manager contact information, as well as
tenant monitoring and site inspection completion dates. It is sorted by date to identify the projects due
for a site inspection. A list will be provided to MaineHousing on an annual basis.

Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units.
92.351(b)

The City of Portland/Cumberland County HOME Consortium (CCHC) requires developers receiving HOME
funds for new construction to provide a copy of their Affirmative Marketing Policy. Additionally, the
Housing and Community Development office is updating its Policies and Procedures and will be
recommending a new Affirmative Marketing Policy with other program policy and procedure updates in
2019.

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The City/CCHC will continue its efforts to serve minority and female-heads of households with its
programs. The City/CCHC broadly markets its housing rehabilitation programs by advertising in local
newspapers, radio public service announcements, press releases, and the local cable access channel and
on the city's website, the County Community Development Office website, and the websites of several
of the CCHC member communities. Technical assistance for small, woman or minority owned
businesses is available through the City's Economic Development Department.

Refer to IDIS reports to describe the amount and use of program income for projects,
including the number of projects and owner and tenant characteristics

During the PY 2019 $194,570.76 in HOME program income was receipted in IDIS for both the City HOME
funds and the County HOME funds. The attached Schedule of HOME Program income details the
program income received on a monthly basis for both the City and County. Program income funds are
tracked on a monthly basis through the City's accounting system. Program income is budgeted yearly as
a part of the annual budget process and budget allocations are reported to HUD in the Annual Action
Plan. $217,787.93 of program income was expended throughout 2019-2020. This expenditure is
reflected in various housing rehabilitation projects completed during the program year. Four projects
were funded in whole or in part with HOME program income in our Owner Occupied Rehab Program. Of
those projects, two were white female headed households, and two were white male headed
households.



Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES
ONLY: Including the coordination of LIHTC with the development of affordable housing).
91.320(j)

Portland administers housing programs for the new construction of rental housing throughout
Cumberland County. The Cumberland County HOME Consortium (CCHC) is a partnership between the
City of Portland and the communities of Cumberland County. The goal of the consortium is to expand
financial resources for various eligible affordable housing activities in the region. While the City of
Portland has traditionally received an annual allocation of HUD HOME funds, those funds have not been
available to the communities of Cumberland County. The City of Portland retains independent
operation of its HUD HOME program and acts as lead entity for consortium activities.

The City of Portland and the Cumberland County HOME Consortium provides a significant portion of its
annual HOME allocation to affordable housing development. Funds are made available through an
application process. Five projects are currently under construction. The City is committed to the
creation of new affordable housing. The goal is to encourage housing development by removing barriers
to traditional urban housing types while ensuring the inclusion of workforce housing in significant
development projects.

Within the past two years the Planning Department has created or revised a wide variety of ordinances
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to help promote additional housing development and preserve housing affordability. Several zoning
changes were approved to help minimize the barriers to building affordable housing, including changes
to the B2 zone to increase allowed housing densities to 100 units/acre and revisions to the R6 zone that
would increase density from 45 to 60 units/acre, reduced parking requirements and reduced minimum
lot sizes. Parking requirements were reduced for residential uses in the B3, B5, B6 and B7 business
zones. Revisions in the B1 and B2 business zones eliminated residential density limits. Housing height
limits were increased from 45' to 60' in certain areas of the City. In addition the City expanded projects
that qualify for density bonuses associated with the creation of affordable housing.

In 2016, the City Council passed a Tenant Housing Rights Ordinance aimed at providing additional
education and protections for tenants. The ordinance established a Rental Housing Advisory Committee
(RHAC) which began meeting in September of 2019. One of the first policy recommendations made by
the RHAC included a ban on rental housing application fees. While the Portland City Council did not
support the RHAC proposed language, they did adopt an ordinance amendment which restricts the
allowable amount of rental application fees, among other changes.

Following the implementation of the City’s new Comprehensive Plan in 2017, the City is in the process of
rewriting the land use zoning code. Portland’s Land Use Code includes zoning, historic preservation, site
plan and subdivision standards, environmental regulations, affordable housing provisions, and more.




CR-60 - ESG 91.520(g) (ESG Recipients only)
 ESG Supplement to the CAPER in e-snaps

 For Paperwork Reduction Act

1. Recipient Information—All Recipients Complete
Basic Grant Information
  Recipient Name PORTLAND
  Organizational DUNS Number 071747802
  EIN/TIN Number 016000032
  Indentify the Field Office BOSTON
  Identify CoC(s) in which the recipient or
  subrecipient(s) will provide ESG
  assistance

ESG Contact Name
  Prefix Mr
  First Name Aaron
  Middle Name 0
  Last Name Geyer
  Suffix 0

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 Title Social Services Administrator

ESG Contact Address
  Street Address 1 196 Lancaster Street
  Street Address 2 0
  City Portland
  State ME
  ZIP Code 04101-
  Phone Number 2074825131
  Extension 0
  Fax Number 0
  Email Address aeg@portlandmaine.gov

ESG Secondary Contact
  Prefix Ms
  First Name Mary
  Last Name Davis
  Suffix 0
  Title HCD Director
  Phone Number 2078748711
  Extension 0
  Email Address mpd@portlandmaine.gov

2. Reporting Period—All Recipients Complete

 Program Year Start Date 07/01/2019
 Program Year End Date 06/30/2020


3a. Subrecipient Form – Complete one form for each subrecipient

 Subrecipient or Contractor Name
 City
 State
 Zip Code
 DUNS Number
 Is subrecipient a vistim services provider
 Subrecipient Organization Type
 ESG Subgrant or Contract Award Amount




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CR-65 - Persons Assisted
4. Persons Served

4a. Complete for Homelessness Prevention Activities

 Number of Persons in Total
 Households
 Adults 6

 Children 6

 Don't Know/Refused/Other 0

 Missing Information 0

 Total 12

Table 16 – Household Information for Homeless Prevention Activities




4b. Complete for Rapid Re-Housing Activities

 Number of Persons in Total
 Households
 Adults 100

 Children 46

 0

 Don't Know/Refused/Other

 Missing Information 0

 Total 146

Table 17 – Household Information for Rapid Re-Housing Activities




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4c. Complete for Shelter

 Number of Persons in Total 158
 Households
 Adults 106

 Children 52

 Don't Know/Refused/Other 0

 Missing Information 0

 Total 158




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4d. Street Outreach

 Number of Persons in Total
 Households
 Adults
 Children
 Don’t Know/Refused/Other
 Missing Information
 Total
Table 19 – Household Information for Street Outreach




4e. Totals for all Persons Served with ESG

 Number of Persons in Total
 Households
 Adults
 Children
 Don’t Know/Refused/Other
 Missing Information
 Total
Table 20 – Household Information for Persons Served with ESG




5. Gender—Complete for All Activities

 Total
 Male
 Female
 Transgender
 Don't Know/Refused/Other
 Missing Information
 Total
Table 21 – Gender Information




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6. Age—Complete for All Activities

 Total
 Under 18
 18-24
 25 and over
 Don’t Know/Refused/Other
 Missing Information
 Total
Table 22 – Age Information




7. Special Populations Served—Complete for All Activities

 Number of Persons in Households
 Subpopulation Total Total Total Total
 Persons Persons Persons
 Served – Served – Served in
 Prevention RRH Emergency
 Shelters
 Veterans
 Victims of
 Domestic
 Violence
 Elderly
 HIV/AIDS
 Chronically
 Homeless
 Persons with Disabilities:
 Severely
 Mentally Ill
 Chronic
 Substance
 Abuse
 Other
 Disability
 Total
 (unduplicated
 if possible)
Table 23 – Special Population Served




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CR-70 – ESG 91.520(g) - Assistance Provided and Outcomes
10. Shelter Utilization

 Number of New Units – Rehabbed
 Number of New Units – Conversion
 Total Number of bed - nigths available
 Total Number of bed - nights provided
 Capacity Utilization
 Table 24 – Shelter Capacity




11. Project Outcomes Data measured under the performance standards developed in
consultation with the CoC(s)




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CR-75 – Expenditures
11. Expenditures

11a. ESG Expenditures for Homelessness Prevention

 Dollar Amount of Expenditures in Program Year
 2017 2018 2019
 Expenditures for Rental Assistance 0 0 0
 Expenditures for Housing Relocation and
 Stabilization Services - Financial Assistance 0 0 0
 Expenditures for Housing Relocation &
 Stabilization Services - Services 0 0 0
 Expenditures for Homeless Prevention under
 Emergency Shelter Grants Program 65,613 64,150 27,865
 Subtotal Homelessness Prevention 65,613 64,150 27,865
 Table 13 – ESG Expenditures for Homelessness Prevention


11b. ESG Expenditures for Rapid Re-Housing

 Dollar Amount of Expenditures in Program Year
 2017 2018 2019
 Expenditures for Rental Assistance 0 0 0
 Expenditures for Housing Relocation and
 Stabilization Services - Financial Assistance 0 0 0
 Expenditures for Housing Relocation &
 Stabilization Services - Services 55,200 54,200 0
 Expenditures for Homeless Assistance under
 Emergency Shelter Grants Program 0 0 0
 Subtotal Rapid Re-Housing 55,200 54,200 0
 Table 14 – ESG Expenditures for Rapid Re-Housing


11c. ESG Expenditures for Emergency Shelter

 Dollar Amount of Expenditures in Program Year
 2017 2018 2019
 Essential Services 28,327 27,000 52,064
 Operations 0 0 0
 Renovation 0 0 0
 Major Rehab 0 0 0
 Conversion 0 0 0
 Subtotal 28,327 27,000 52,064

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 Table 15 – ESG Expenditures for Emergency Shelter


11d. Other Grant Expenditures

 Dollar Amount of Expenditures in Program Year
 2017 2018 2019
 Street Outreach 0 0 0
 HMIS 12,092 11,781 12,065
 Administration 0 0 0
 Table 16 - Other Grant Expenditures


11e. Total ESG Grant Funds

 Total ESG Funds 2017 2018 2019
 Expended
 465,399 161,232 157,131 91,994
 Table 17 - Total ESG Funds Expended


11f. Match Source

 2017 2018 2019
 Other Non-ESG HUD Funds 0 0 0
 Other Federal Funds 0 0 0
 State Government 0 0 0
 Local Government 1,142,387 857,165 1,284,526
 Private Funds 0 0 0
 Other 0 0 0
 Fees 0 0 0
 Program Income 0 0 0
 Total Match Amount 1,142,387 857,165 1,284,526
 Table 18 - Other Funds Expended on Eligible ESG Activities



11g. Total

 Total Amount of Funds 2017 2018 2019
 Expended on ESG
 Activities
 2,943,057 1,303,619 1,014,296
 Table 19 - Total Amount of Funds Expended on ESG Activities




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 CITY OF PORTLAND
 Planning & Urban Development Department
 Housing and Community Development Division


 TO: Councilor Duson, Chair
 Members of the Housing Committee
 Victoria Volent, Housing Program Manager
 FROM:

 DATE: September 10, 2020

 SUBJECT: 2020 Interim Housing Report Outline

INTRODUCTION
The biennial Interim Housing Report is prepared by the Housing and Community
Development Division at the request of the City Council’s Housing Committee. The report is
designed to provide an overview of housing development achievements, housing data, and
policy implementation during the year following the more extensive biennial Housing Report.
The Interim Housing Report will be presented to the Housing Committee during their October
14 meeting.

TABLE OF CONTENTS

The Interim Housing Report will include information regarding:
 • Housing development projects approved and/or funded during 2020
 • Cumberland County HOME consortium housing development projects
 • City-owned property
 • Inclusionary zoning- 2020 projects and projects YTD
 • Subsidized housing development
 • Federal and local resource funds and allocation
 • AHTIF development projects
 • Recent housing policy initiatives and implementation tools
 • Licensing and Housing Safety yearly update
 • Fire Department yearly update on fire prevention activities and inspection programs
 • Rental Housing Advisory Committee update
 • Wait lists counts/ Market demand
 • PHA residence counts
 • Construction costs

Attachment:
2018 Interim Housing Report


 389 Congress Street Room 312 • Portland, Maine 04101
 207- 874- 8711 mpd@portlandmaine.gov •


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INTERIM HOUSING REPORT
Update of Housing Data and Policy Implementations
 2018




 Victoria Volent
  HOUSING AND COMMUNITY DEVELOPMENT PLANNING AND URBAN DEVELOPMENT




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2018 Interim Update of Housing Data and Policy Implementations
2018 HOUSING DEVELOPMENT ACHEIVEMENTS

NEW DEVELOPMENT UNITS
INCLUSIONARY ZONING
SUBSIDIZED HOUSING DEVELOPMENT

STATE OF THE HOUSING MARKET

EXISTING CONDITIONS AND TRENDS
 Rental Market Survey
 MEREDA
 Multi-family forecast for Southern Maine

2018 INCOME AND RENTAL DATA
 2018 Income Limits and FMR for Portland HUD Metro Area 2018
 Maximum Monthly Rent for Portland HUD Metro Area
 Portland Rent Summary
 Monthly Median Rent by Neighborhood from 2018 Rental Housing Survey


HOUSING INITIATIVES AND IMPLEMENTATION TOOLS
 Accessory Dwelling Units
 Low-income rental housing units in R-5 zone
 Rental Housing Advisory Committee
 Disorderly House Ordinance
 Munjoy Hill Conservation Overlay District
 Additions to Existing Buildings
 Amendment to B-1 and B-1b Neighborhood Business Zone
 Portland Water District Water Efficiency and Repair Services Program
 Short Term Rental Registration Program
 Long Term Rental Registration and Inspection Program


RESOURCES
 Federal Resources
 HOME Investment Partnership Program
 Community Development Block Grant (CDBG)
 Lead Hazard Control Grant
 Local Resources
 Housing Trust Fund
 Affordable Housing Tax Increment Financing

 City-owned Property
 City-owned Property Map
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2018 Housing Achievements

NEW DEVELOPMENT UNITS

The Housing Committee recommended and the City Council approved funding allocations to four new
developments that will create 214 new units and rehabilitate 83 units of rental housing.

 • Deering Place: Avesta Housing Development Corporation
  Additional $200,000 HOME Funds (added to $300,000 FY18 HOME funds);
  75 units of rental housing. Rehabilitate 13 units. Create 62 new units;
  15 efficiency units, 38 one-bedroom units, 9 two-bedroom units and 13 three-bedroom
 units; and
  13units will be affordable to households earning at or below 40% Area Median Income
 (AMI), 32 units will be affordable to households earning at or below 50% AMI, and 30
 units will be at market rates.


 • 37 Front Street: Portland Housing Authority
  $510,174 HOME Funds;
  $925,000 Housing Trust Funds;
  111 units of rental housing in 6 buildings (a mix of bedroom sizes). Rehabilitate 50 units.
 Create 61 new units; and
  85 units will be affordable to households earning at or below 50% of the Area Median
 Income (AMI), 3 units will be affordable to household earning at or below 60% AMI, and
 23 units will be 5 – 10% below market rate.




 Deering Place 37 Front Street




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 • 178 Kennebec Street: Maine Workforce Housing
  $370,000 HOME Funds;
  Affordable Housing TIF returning an average of $96,305 annually to the developer over 30
 years;
  51 units of senior (55+) rental housing (78% affordable at or below 60% AMI and 22% at
 market rate); and
  5 efficiency units and 46 one-bedroom units.


 • 977 Brighton Avenue: Avesta Housing Development Corporation
  $300,000 Housing Trust Funds;
  Affordable Housing TIF returning an average of $65,150 annually to the developer over 30
 years; and
  40 one-bedroom units of senior (55+) rental housing (85% affordable at or below 60%
 AMI and 15% at market rate).




 178 Kennebec Street 977 Brighton Street




INCLUSIONARY ZONING


During 2018, the Planning Board:

 • Approved 8 Inclusionary Zoning projects

 • Approved 27 workforce units; 18 on-site units; and 9 off-site units

 • Approved $209,398 in fee-in-lieu payments for the Housing Trust fund




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Inclusionary Zoning Development Projects: December 2015 – December 2018
WITH ALL PROJECT RECEIVING ANY TAX CREDITS OR CITY SUBSIDIES REMOVED


Address Status # of Units Type Workforce On-Site Off-Site Fee-in-lieu
 Units
169 Newbury St (Luminato) Completed 26 Condo 2 0 2 $0
62 India Street (Mason Block) Completed 29 Condo 0 0 0 $276,500**
443 Congress St Completed 28 Rental 0 0 0 $280,000 *
20 Thames St (Twenty Thames) Under Construction 28 Condo 0 0 0 $280,000
1 Joy Place (Onejoy) Under Construction 12 Condo 1 1 0 $0
70 Anderson St Under Construction 10 Rental 1 1 0 $0
1700 Westbrook St (Stroudwater) Phase 1 UC 50 SF 123 SF/Townhouse 12 12 0 $0
60 Parris St (Parris Terraces) Under Construction 23 Condo 2 2 0 $0
75 Chestnut St (Westerlea View) Approved (2016) 54 Rental 5 5 0 $0
161 York St Approved (2017) 11 Condo 0 0 0 $110,000
221 Congress St Approved (2017) 17 Condo 0 0 0 $170,000
153-165 Sheridan St Approved (2017) 19 Condo 1 1 0 $0
218-220 Washington St Approved (2017) 45 Condo 0 0 0 $416,250
22 Hope Ave Subdivision (Brandy Ln Approved (2018) 16 SF Home 1 1 0 $0
383 Commercial (Hobson's Landing) Approved (2018) 82 Condo 8 0 8 $0
56 Hampshire St (Verdante) Approved (2018) 30 Rental 3 0 1 $209,398
86 Newbury Street (Shipyard) Approved (2018) 10 Rental 1 1 0 $0
300 Allen Avenue Approved (2018) 12 Condo 1 1 0 $0
Subtotal 575 38 25 11 $1,185,648
Pending Projects- 2018
1844 Forest Ave Under Review 16 Rental TBD TBD TBD TBD
208 Fore Street Under Review 34 Condo 3 0 0 $355,977
Subtotal 50 3 0 0 $355,977


* Fee-in-lieu collected on 12-19-2017
** Fee-in-lieu collected on 7-3-2018


A development of ten or more units of housing in the City requires the project to provide either on-site or
off-site workforce housing units, or make a payment to the City’s Housing Trust Fund. Since passage of the
Ensure Workforce Housing Ordinance in 2015, there have been several projects reviewed under the
Inclusionary Zoning requirements. The projects have chosen a number of creative approaches towards
meeting the Ordinance, which is designed to provide flexibility in how to produce workforce housing.


SUBSIDIZED HOUSING DEVELOPMENT

 • By leveraging federal and local funding, the City has invested almost $28 million in the creation of 1,283 units of
 affordable housing since adoption of the 2002 Housing Plan



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 Subsidized Housing Development in Portland Since 2000

 Appropriation
No. Owner/Project Date Units HOME HDF CDBG HTF TIF NSP
 1 Unity at Bayside 2000 33 $ 86,500 $ - $ 363,863 $ - $ - $ -
 2 St. Doms Family Housing 2002 12 $ - $  436,500 $ - $ - $ - $ -
 3 Shalom House 2002 10 $ 93,000 $ - $ - $ - $ - $ -
 4 Wellesley Estates 2002 45 $ - $  256,000 $ - $ - $ - $ -
 5 Yale Court 2002 30 $  150,000 $  200,000 $ - $ - $ - $ -
 6 Peaks Island Senior Housing 2003 12 $  150,000 $ - $ - $ - $ - $ -
 7 Logan Place 2003 30 $  435,000 $ - $ - $ - $ - $ -
 8 Peninsula Community I 2003 12 $  300,000 $ - $ - $ - $ - $ -
 9 Peninsula Community II 2004 16 $  307,700 $ - $ - $ - $ - $ -
10 Peninsula Community III 2004 10 $  200,000 $ - $ - $ - $ - $ -
11 IRIS Park Apartments 2004 31 $ - $  250,000 $ - $ - $ - $ -
12 Walker Terrace 2004 40 $  382,000 $  220,000 $ - $ - $ - $ -
13 Fore River 2005 20 $  388,474 $ - $ - $ - $ - $ -
14 Shalom House Valley Street 2005 24 $  320,000 $ - $ - $ - $ - $ -
15 Pearl Place Apt 2005 60 $  427,000 $ - $ - $ - $ 615,502 $ -
16 Bayside East 2006 20 $  250,000 $ - $ - $ - $ - $ -
17 53 Danforth Street 2008 43 $  325,000 $ - $ - $ - $ - $ -
18 Florence House 2008 25 $  240,000 $ - $ - $ - $ - $ -
19 Oak Street Lofts 2011 37 $ - $ - $ - $ 380,585 $ - $ -
20 Pearl Place II 2011 54 $  400,000 $ - $ - $ - $ - $ -
21 Elm Terrace 2011 38 $  403,795 $ - $ - $ - $ - $ -
22 409 Cumberland 2012/2013 57 $  500,000 $ - $ - $ - $ 759,392 $ -
23 Adams School 2013 16 $ - $ - $ - $ - $ - $ 1,710,000
24 Bayside Anchor 2013 45 $  500,000 $ - $ - $ - $ - $ -
25 Island View Apartments 2013 70 $ 71,015 $  192,639 $ 136,346 $ - $ - $ -
26 134 Washington 2013/2014 18 $  522,448 $ - $ - $ - $ 207,116 $ -
27 17 Carleton St. 2015 37 $ - $ - $ - $ - $ 726,000 $ -
28 Rosa True School 2015 10 $  118,500 $ - $ - $ - $ - $ -
29 Motherhouse 2017 88 $  627,223 $ - $ - $ - $ - $ -
30 65 Munjoy 2017 8 $ - $ - $ - $ 175,000 $ - $ -
31 58 Boyd Street 2018 55 $  200,000 $ 30,000 $ 2,144,566
32 977 Brighton Avenue 2018 40 $ - $ - $ - $ 300,000 $ 1,954,486 $ -
33 Deering Place 2018 75 $  200,000 $ - $ - $ - $ 4,185,757 $ -
34 37 Front Street 2018 111 $  510,174 $ - $ 250,000 $ 925,000 $ - $ -
35 178 Kennebec Street 2018 51 $  370,000 $ - $ - $ - $ 2,889,164 $ -
 Units HOME HDF CDBG HTF TIF NSP
 Total 1283 $8,477,829 $1,555,139 $780,209 $1,780,585 $13,481,983 $1,710,000

 Total City Investment $27,785,745 Last Updated 10-2-18
 Avg. City Contribution/Unit $21,656.86

The U.S. Department of Housing and Urban Development’s (HUD) mission is to “create strong sustainable,
inclusive communities and quality affordable homes for all”. To fund this mission, HUD allocates money
directly to states and local governments for community planning and development projects through a variety
of programs such as HOME Investment Partnership Program (HOME), Community Development Block Grants
(CDBG), and Housing Development Services (HDF).


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State of the Housing Market

EXISTING CONDITIONS AND TRENDS


RENTAL MARKET SURVEY

 • Almost three-quarters of all rental properties in Portland are one and two bedroom units.
 • The median monthly rent for all rental units in Portland, regardless of size, is $1,200, and the average rent is
 $1,225.
 • Rents are flat, with a median price change of $0 across all unit sizes.
 • For two-bedroom units, the East End and West End neighborhoods have the highest average rents.
 • North Deering, Downtown, Deering Center, East Deering, Riverton, and Valley Street had rents below the
 citywide average.

In January 2018, the City of Portland conducted a comprehensive survey of local rental property owners. The
primary objective of the survey was to estimate the rent levels across the city and by neighborhood.
Information was gathered from two primary sources; property owners of residential rental units registered
with the city, and the rent rolls of approximately twenty landlords and property managers who owned or
managed a large number of buildings and units in the city.

Through the City’s rental housing registration, 3,771 properties representing 12,425 units were
identified as residential rental units appropriate for the study.

Results from the survey indicate that the most common rental units in Portland are one- and two- bedroom
units, together representing almost three-quarters of all rental properties. Studio apartments and three-
bedroom units are less common, at 14% and 13%, respectively, and very few of the City’s rental units contain
four bedrooms (2%).

The survey includes both high-end properties and income-regulated units. In this way, the results reflect the
full spectrum of Portland’s rental market. The survey asked respondents to list the rent for the “most recent
unit you rented of each size”.

The high response rate and representative distribution of properties allowed for a number of robust
estimates of the Portland rental market, including estimates of current rent levels, the change in rents levels
from a year ago, the average number of occupants living in a rental unit, and the prevalence of including
utilities in the rent.

The median monthly rent for all rental units in Portland, regardless of size, is $1,200, and the average rent is
$1,225. This includes both units with landlord-paid utilities and tenant-paid utilities. Compared to last year,
rents are flat, with a median price change of $0 across all unit sizes, and an average change of +$26. In
general, rents increase as the number of bedrooms increase, ranging from a median rent of $850 for a studio
apartment to a median rent of $1,980 for a four-bedroom unit.

Studio apartments make up a little more than 10% of rental units in Portland. The median rent for a studio is
$850, with the middle 50% of rents falling between $730 and $925. The median price per square foot is
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$2.30, and the median change in rent compared to last year is $0. The average number of occupants is 1.1.

Roughly, one-third of Portland rental units have one-bedroom. The median rent for a one-bedroom unit is
$1,050, with the middle 50% of rents falling between $850 and $1,200. The median price per square foot is
$1.80, and the median change in rent compared to last year is $0. The average number of occupants is 1.5.
Two-bedroom units, representing about 40% of the City’s rental units, have a median rent of $1,380 and an
average rent of $1,360, with the middle 50% of rents between $1,200 and $1,465.

Roughly, 17% of units have three bedrooms. The median rent for a three-bedroom is $1,500, with the
middle 50% of rents falling between $1,220 and $1,800. The median price per square foot is $1.20, and the
median change in rent compared to last year is $0. The average number of occupants is 3.0.

Very few rental units in Portland are four-bedrooms (2%). The median rent for a four-bedroom is $1,980, with the
middle 50% of rents falling between $1,600 and $2,000. The median price per square foot is $1.10, and the median
change in rent compared to last year is $0. The average number of occupants is 3.7.
For two-bedroom units, the East End and West End neighborhoods have the highest average rents. Rents
in the Oakdale, Parkside, and Bayside neighborhoods are about average, although that masks
considerable variation within the neighborhood. North Deering, Downtown, Deering Center, East
Deering, Riverton, and Valley Street had rents below the citywide average.

Please visit the Rental Market Survey, Portland, Maine 2018 to read the full report.



MEREDA

 • Low inventory due to so little construction from 2007 to 2014 continues to fuel demand.
 • The element that continues to influence price is inventory.
 • Portland’s peninsula and Deering Center continue to be a hot market.
 • New home starts are up although construction materials remain high with a shortage of labor.

The Maine Real Estate & Development Association (MEREDA) is an organization whose mission is to
promote an environment for responsible development and ownership of real estate throughout the state.
Through their website (www.mereda.org) MEREDA provides, among other services, residential market
analysis, forecasts, and the MEREDA Index. The MEREDA Index is a measure of real estate activity
designed to track changes in Maine’s real estate markets. The Index is a composite of nine seasonally
adjusted measures reflecting both new development and transactions involving existing properties.

From the MEREDA Index Spring Edition, 2018, MEREDA anticipates there is likely to be growth for many
months to come, perhaps slowed only slightly by rising interest rates, land prices, and construction costs.
Low inventory due to so little construction from 2007 to 2014 continues to fuel demand as does Maine’s
older housing stock and aging populations.

According to MEREDA, overall the residential market is robust. The element that continues to influence price
is inventory. The median home price in Southern Maine rose 6.9% over the past two quarters and
approximately 10% over the past year. During this time the volume of transactions declined by 5%. The rise
in median price is a direct result of buyers chasing limited amount of homes for sale. Portland’s peninsula
and Deering Center continue to be a hot market. Condominium projects appeal to empty nesters, and young
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urban buyers seeking vibrant, mixed use, pedestrian and bike friendly communities. New home starts are up
although construction materials remain high with a shortage of labor. If these two factors remain tight, most
new construction homes will be sold above median price.

Pleases visit the Spring 2018 MEREDA Index to read the full report.


MULTI-FAMILY FORECAST FOR SOUTHERN MAINE

 • Greater Portland has a record low inventory of 0 to 1.5 months.
 • Portland rents are levelling off and are anticipated to remain flat.
 • Portland’s median sale price increased from 2016 to 2017 by 13%.
 • Affordability has improved with subsidized rents catching up with and passing market rents.

Brit Vitalius, President of the Southern Maine Landlord Association, prepares an annual real estate forecast
for Southern Maine. Before providing predictions, the report assesses current market conditions regarding
inventory (Greater Portland has a record low inventory of 0 to 1.5 months), pricing (Portland rents are leveling
off), affordability (affordability has improved with subsidized rents catching up with and passing market
rents), and change in median sale price of single-family housing (Portland’s median sale price increased from
2016 to 2017 by 13%). The forecast for 2018 noted sales would stay strong in Portland due to high demand
and low inventory, and rents were anticipated to remain flat due to regional development.

Please visit the Multi-Family Forecast for Southern Maine to read the full report.




2018 INCOME AND RENTAL DATA


2018 INCOME LIMIT- PORTLAND HUD METRO AREA
 • HUD describes households in the 30% AMI bracket as extremely low-income.
 • 80% AMI households are described as low-income households per HUD.
 • 100% AMI represents Portland’s Workforce Housing rental households.
 • 120% AMI represents Portland’s Workforce Housing home ownership households.

 Maximum Income Levels
 Household Size
 AMI 1 2 3 4 5 6 7
 30% $ 18,950.00 $ 21,650.00 $ 24,350.00 $ 27,050.00 $ 29,250.00 $ 31,400.00 $ 33,550.00
 50% $ 31,550.00 $ 36,050.00 $ 40,550.00 $ 45,050.00 $ 48,700.00 $ 52,300.00 $ 55,900.00
 60% $ 37,860.00 $ 43,260.00 $ 48,660.00 $ 54,060.00 $ 58,440.00 $ 62,760.00 $ 67,080.00
 80% $ 50,350.00 $ 57,550.00 $ 64,750.00 $ 71,900.00 $ 77,700.00 $ 83,450.00 $ 89,200.00
 100% $ 63,070.00 $ 72,080.00 $ 81,090.00 $ 90,100.00 $ 97,308.00 $ 104,516.00 $ 111,724.00
 110% $ 69,400.00 $ 79,300.00 $ 89,200.00 $ 99,100.00 $ 107,050.00 $ 115,000.00 $ 122,900.00
 120% $ 75,700.00 $ 86,500.00 $ 97,300.00 $ 108,100.00 $ 116,750.00 $ 125,400.00 $ 134,050.00
 Source: HUD, 2018 Income limits – Portland HUD Metro FMR Area
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The U.S. Department of Housing and Urban Development (HUD) computes income limits for Portland based
on local Area Median Income (AMI). At least 11 HUD programs and 14 other federal programs use some
variation of HUD’s income limits. Portland applies HUD’s income limits to determine and monitor household
eligibility with the City’s Inclusionary Zoning and Low-Income Housing programs, and for residential housing
federally funded through HOME and Community Development Block Grants (CDBG).

The chart above depicts the maximum income level for various household sizes using HUD’s AMI designations.
HUD describes households in the 30% AMI bracket as extremely low-income. 50% AMI is also known as very-
low income households. 80% AMI households are low-income earners, and 100% to 120% AMI are commonly
known as workforce housing households.



MAXIMUM MONTHLY RENT

 • HUD’s measure of housing affordability is spending 30% or less of gross monthly income towards housing
 expenses.
 • An affordable two-bedroom rental unit for a Workforce household of two to four people is $1,802.



 Maximum Rents
 Bedroom Count
 AMI 1 2 3 4 5 6
 30% $ 473.75 $ 541.25 $ 608.75 $ 676.25 $ 731.25 $ 785.00
 50% $ 788.00 $ 845.00 $ 1,171.00 $ 1,307.00 $ 1,442.00 $ 1,576.00
 60% $ 946.50 $ 1,081.50 $ 1,216.50 $ 1,351.50 $ 1,461.00 $ 1,569.00
 80% $ 1,258.75 $ 1,438.75 $ 1,618.75 $ 1,797.50 $ 1,942.50 $ 2,086.25
 100% $ 1,576.75 $ 1,802.00 $ 2,027.25 $ 2,252.50 $ 2,432.70 $ 2,612.90
 120% $ 1,892.50 $ 2,162.50 $ 2,432.50 $ 2,702.50 $ 2,918.75 $ 3,135.00
 Source HUD 2018 Income limits – Portland HUD Metro FMR Area


Affordable housing means different things to different people depending upon income level. To be
considerable affordable, rent and utilities in an apartment or the monthly mortgage payment and housing
expenses for a homeowner should be less than 30% of a household’s gross monthly income.

The chart above presents the maximum affordable housing expenses (rent plus utilities) broken down by
household size and income levels.



PORTLAND RENTS
 • The average rent for a one-bedroom unit is $1,050 and $1,360 for a two-bedroom unit.

 • The median square footage of a one-bedroom unit is 600 sf and 906 sf for a two-bedroom unit.


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Summary of Rents




Source: Stepwide Data Research, Rental Market Survey, Portland Maine 2018



From the 2018 Rental Market Survey conducted on behalf of the City, the above chart provides information
regarding units by bedroom count. For example, a two-bedroom unit, the most common rental unit in
Portland and the usual proxy for the overall rental market, has a median rent of $1,380 and an average rent
of $1,360. The middle 50% of rents for two-bedroom units falls between $1,200 and $1,465, and the
median price per square foot for a two-bedroom unit is $1.50. The median rent for the highest-quality
two-bedroom units is $1,800 (7% of two-bedroom units) while the median rent for the remaining 93% of
units is $1,375.


MONTHLY MEDIAN RENT BY NEIGHBORHOOD

 • Highest average two-bedroom rents are in the East End and West End.
 • Rents in the Oakdale, Parkside, and Bayside neighborhoods are about average, although that masks
 considerable variation within the neighborhood.
 • North Deering, Downtown, Deering Center, East Deering, Riverton, and Valley Street had rents below the
 overall average.




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 The “Other/Combined” neighborhood includes Rosemont, Stroudwater, Libbytown, and Nason’s Corner
 Source: Stepwide Data Research, Rental Market Survey, Portland, Maine 2018



Also from the 2018 Rental Market Survey is the above chart that shows the median and average rents for two-
bedroom units in each of twelve Portland neighborhoods. The chart compares the neighborhood’s average
rent (or adjusted rent) to the city average. For the samples of five neighborhoods, one large building heavily
influenced the average rents for the neighborhood. Because this is the first time the survey was done, it is not
possible to know whether this building is representative of the neighborhood. To be conservative, each
neighborhood’s sample was adjusted so that no single building exerted an influence greater than 33% on the
neighborhood’s average rent (as measured by the contribution of the weighted average of each building to the
total average). This resulted in adjusted average rents for five neighborhoods, as shown in the table.

For two-bedroom units, the East End and West End neighborhoods have the highest average rents. Rents
in the Oakdale, Parkside, and Bayside neighborhoods are about average, although that masks
considerable variation within the neighborhood. North Deering, Downtown, Deering Center, East
Deering, Riverton, and Valley Street had rents below the overall average.




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HOUSING INITIATIVES AND IMPLEMENTATION TOOLS

ACCESSORY DWELLING UNITS (ADU)

 • ReCode Portland prioritized reducing ADU regulatory barriers during its first phase.
 • ReCode Portland will look at streamlining the process for ADU permitting.
 • ADU’s are a method of increasing the quantity and diversity of Portland’s housing stock.


A 2018 Housing Committee goal is to increase access to rental and ownership housing that is safe and
affordable for working and low-income families. As part of achieving that goal, the Committee prioritized
the objective of identifying and recommending policies to remove barriers to Accessory Dwelling Units
(ADU) in residential zones.

An ADU is an additional living quarter that is independent of and wholly contained within a principal building
or attached/detached accessory structure (such as a garage) on property where a single-family dwelling-unit
or multi-family dwelling-unit is the principal use. ADU’s have the potential to increase the city’s supply of
affordable housing (both for rental and home ownership), augment the diversity of housing options available
to Portland’s residents, provide flexibility for property owners, address shifting demographic trends towards
smaller households, allow more possibilities for aging in place, and allow for the more efficient use of existing
housing stock and infrastructure.

The ReCode Portland initiative is an opportunity to review ADU regulations. While the first phase of the
ReCode work is primarily focused on organizational issues such as formatting and readability, there are some
substantive policy issues that will be taken up in that phase. The current disjointed approach to ADU’s is one
of those policy issues that will be tackled in the first phase.

Most of Portland’s residential zoning districts permit some form of an accessory dwelling unit. ReCode
Portland will explore establishing a more uniform definition and set of requirements across Portland’s
various zoning districts to broaden opportunities for implementation, reduce unwanted regulatory
constraints and employ consistent terminology. It will also look at streamlining the process for ADU
permitting to encourage ADU’s as a method of increasing the quantity and diversity of Portland’s housing
stock. Current thinking is that ADU rules will be made consistent across the mainland, with a slightly
different set of rules for the islands based on a review of recommendations from Peaks Island’s non-profit
community-based committee called Homestart.




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LOW-INCOME RENTAL HOUSING

 • 5 units of low-income rental housing were approved by the Planning Board in 2018.


The city of Portland allows for the use of additional dwelling units within the R-5 zone when the owner agrees
to certain restrictions based on income and rental limits that comply with Section 14-118 (a) 5 of the city
code. The homeowner is to rent the accessory dwelling unit only to eligible individuals or families that earn
at or below 80% of the Area Median Income. The size of the household and the number of bedrooms
determines the maximum rent amount.

Low Income Rental Housing Agreement Properties as of December 2018
 Number of Approval date Effective Date
Address bedrooms Unit(s) with ZBA of Agreement
14 Alba Street two/one 1st fl/2nd fl 1/7/2016 10/6/2016
593 Washington Ave one 3rd fl attic 6/16/2016 8/25/2017
77 William Street one 3rd fl attic 1/19/2017 8/25/2017
75 Douglass Street  one above garage 6/1/2017 11/15/2017
79 Clinton Street one third floor 9/21/2017 pending
613 Washington Ave studio 3rd fl attic 11/15/2017 pending
11 Galvin St one 3rd fl 2/1/2018 8/8/2018
27 Brentwood studio above garage 6/21/2018 pending
170 Veranda Street two/one 1st fl/1st fl 8/16/2018 pending
117 Allen Avenue one 3rd floor 12/6/2018 pending
240 Brighton Avenue two third floor 12/6/2018 pending
134 Noyes Street pending pending pending pending
 Source: Housing and Community Development




RENTAL HOUSING ADVISORY COMMITTEE

 • The Housing Committee recommended and the Council approved changes to the Rental Housing Advisory
 Committee.
 • Duties include proposals for improvements, modifications, or changes to the City’s housing ordinance or
 policies.
 • Duties involve identify educational opportunities, seminars, and materials that would be useful to landlords and
 tenants.


The Housing Committee recommended and the City Council approved amendments to Section 6-225 of the
Tenant Housing Rights Ordinance regarding the Rental Housing Advisory Committee. At the August 13, 2018
City Council meeting, the Council approved changes to the composition of the Rental Housing Advisory
Committee, and their recommended duties. The recommended changes to the structure and duties of the

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Rental Housing Advisory Committee is in keeping with the 2018 Portland City Council Committee on Housing
goal to develop and recommend a Housing Advisory Board consistent with the language approved by the
Council as part of the 2016 Housing security package.

The number of members belonging to the Rental Housing Advisory Committee increased from seven members
to nine members. Seven committee members will continue to be comprised of three landlords, three tenants
and one at-large member who is neither a landlord nor a tenant. One additional member will have experience
in legal rights/interests of tenants nominated by Pine Tree Legal Assistance. The other additional member will
have experience in legal rights/interests of landlords nominated by the Southern Maine Landlord Association.

The duties of the Rental Housing Advisory Committee will include providing the Housing Committee with
recommendations or proposals for improvements, modifications, or changes to the City’s housing ordinance or
policies. The Rental Housing Advisory Committee will also identify educational opportunities, seminars, and
materials that would be useful to landlords and tenants.

The City Clerk advertised openings to the Rental Housing Advisory Committee during the week of November
19. Interviews with the City Council’s Nominating Committee will occur in February 2019 for a start date of
April, 2019.



DISORDERLY HOUSE ORDINANCE

 • The Housing Committee recommended and the Council amended the Disorderly House Ordinance.
 • Tenants will be notified if the City pursues legal action against an owner of landlord.
 • Tenants would be allowed to join in the formal complaint as interested parties.


The Police Department requested amendments to the disorderly house ordinance (City Code of Ordinances,
Section 6-202) to provide notice to tenants when the enforcement of the disorderly house ordinance against
the landlord may impact the interests of the tenants. Providing notice is important to protect the rights of all
tenants, especially those tenants that may not have contributed to the incidents that gave rise to the
designation of the property as a disorderly house, but may be impacted by the relief granted by the Court.

The first amendment to the disorderly house ordinance requires the City to provide notice to tenants once a
formal complaint (e.g. typically a Rule 80(k) action) is filed in court against the landlord/owner for
enforcement of the ordinance. The tenants would receive notice of the complaint by posting at the premises
or regular mail. Following receipt of the notice, tenants would be allowed to join in the matter as interested
parties. The second amendment requires the City to provide all tenants of the building with “reasonable
written notice of said condemnation or posting against occupancy.” If the City is required to move forward
with condemnation of the property involving an immediate threat to the health and safety of the tenants, the
proposed amendment will allow tenants adequate time to seek alternate housing or retain counsel if
additional relief is required. The City Council approved these amendments during their July 16, 2018 meeting.




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MUNJOY HILL CONVERSATION OVERLAY

 • City Council approved a six month demolition and new development moratorium in the R-6 district on Munjoy
 Hill.
 • City Council added a new section 14-140.5 Munjoy Hill Conservation Overly District to the city code.
 • New dimension and design standards were added to redevelopment requests.
 • A demolition review process was added.


On December 18, 2017, the City Council voted to approve a six-month moratorium on demolition and new
construction in the R-6 district on Munjoy Hill. This action was taken in response to concentration of
demolition of existing structures in the area, and accompanying concerns about the appropriateness of the
design and scale of some of the new construction taking place. The moratorium included a requirement for
the implementation of interim zoning to govern development in the R-6 zone for the duration of the
moratorium to be implemented within 65 days of December 4, 2017. Following six months of stakeholder
meetings, including two public listening sessions, the Planning Board recommended creation of a new overlay
district to regulate development in the R-6 zone on Munjoy Hill. During their June 4 meeting, the Council
added a new section 14-140.5, Munjoy Hill Conservation Overlay District, to the code. These amendments
created additional dimensional standards for redevelopment; added requirements regulating design of items
such as roof lines and parking locations; and added a demolition review process that would temporarily stay
removal of buildings that meet standards for being “preferably preserved”. These ordinance changes were
deigned to ensure that new development and redevelopment on Munjoy Hill is compatible with the existing
built form in the area.

In conjunction with passage of a new Munjoy Hill Conservation Overlay District, the Council approved an
amendment to the zoning map to depict the new Overlay Zone.


ADDITIONS TO EXISTING BUILDINGS

 • City Council approved amendments to section 14-381 to 14-437 regarding additions to existing buildings.
 • Amendments simplify and modernize the requirements for additions to non-conforming structures.
 • Non-conforming structures would be allowed to add a one-time, one-story addition onto a non-conforming
 section.


From discussions during the Munjoy Hill outreach process, the Planning Board recommended amendments to
simplify and modernized the requirements for additions to non-conforming structures in the City in order to
better accommodate owners’ desire to put limited additions on these structures. A non-conforming structure
would be allowed to add a one-time, one-story addition onto a non- conforming section, provided that any
addition does not otherwise increase the non-conformity of the building. The amendment addresses
concerns the existing language made it difficult to add on to existing homes and, therefore, encouraged
demolition over renovation. The amendment took effect on June 5 to replace the Interim Planning Overlay
(IPOD) and moratorium on demolition for Munjoy Hill.



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AMENDMENT TO B-1 AND B-1B NEIGHBORHOOD BUSINESS ZONE
 • City Council approved live/work units or straight residential units to remove the regulatory barrier on ground-
 floor units in mixed-use developments.
 • Amendment supports ADA accessible ground-floor units where no elevator exists.


The B-1 and B-1b Neighborhood Business zones are intended to foster mixed-use development in its
traditional form, with residential uses located over ground floor commercial spaces. However, this design
standard is somewhat incompatible with fair housing laws that require residential projects of four or more
units provide ADA accessible ground-floor units where no elevator exists, or make all units and common space
accessible in a building where an elevator does exist. Installation of an elevator for universal building access
in small-scale mixed-use projects is oftentimes challenging if not cost prohibitive, thus requiring a ground-
floor residential unit. The City Council approved (on March 5, 2018) amendment of the city code to allow
live/work units or straight residential units (determined by depth of street frontage) to remove the regulatory
barrier on ground-floor units in off-peninsula locations.



PORTLAND WATER DISTRICT EFFICIENCY AND REPAIR SERVICES PROGRAM

 • Housing Committee supported a one-year commitment to the program for FY 2019 with an evaluation
 for continued participation in FY 2020.
 • Provides water related repairs and improvements for low-income customers.
 • PWD set aside $10,000 to support this program that the city administers.

This program provides financial assistance to low-income residential customers of the Portland Water District
(PWD) for the repairs and improvements that reduce water consumption through the installation of plumbing
fixtures and water saving devices including the repair of leaking or broken water pipes, toilets, hot water
tanks, faucets, showerheads, toilet dams, and low-flow devices. The City of Portland administers the program
on behalf of the PWD. A qualified residential customer is one who owns and occupies a year round residence
within the PWD service area and whose household income is at or below 80% of the area median income. The
PWD has initially set aside $10,000 for this program.




SHORT-TERM RENTAL REGISTRATION PROGRAM

 • The Housing Committee recommended and the Council amended the Short Term Rental regulations.
 • The registration cap on non-owner occupied mainland STR units was increased by 100 units.
 • Mainland short-term rental units in an owner-occupied multi-unit, where the unit is not the primary residence
 of the owner, shall be counted as a non-owner occupied unit.




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Short Term Rentals by Applicant and Unit Totals
 TOTAL ISLAND NON OWNER TENANT
 OWNER OCCUPIED OCCUPIED
 OCCUPIED

Applicants 649 120 122 377 30

Units 769 122 164 453* 30
Source: Permitting and Inspections as of 11/19/18
*See breakdown below

Owner Occupied and Non-Owner Occupied Short Term Rental Units within Owner Occupied
Buildings
NUMBER OF OWNER NUMBER OF NON TOTAL NUMBER
OCCUPIED PRIMARY UNITS OWNER OCCUPIED OF UNITS
 UNITS

302 151 453
Source: Permitting and Inspections as of 11/19/18


As of November 19, the City had 164 non-owner occupied mainland units in non-owner occupied buildings
registered for 2018. This was 136 units below the 300 non-owner occupied units on the mainland cap. If the
non-owner occupied units in an owner-occupied building (151) was added to the current cap total (164), then
the new total is 315 or 15 units over the cap.

Portland approved an ordinance in April 2017 requiring Short-term rental (STR) owners to register with the city
effective January 1, 2018 and placed a cap of 300 non-owner occupied units on the mainland. The purpose of
the Ordinance is to protect Portland’s long-term rental units from leaving the local market to host short-term
guests, and to ensure the safety of each unit.

During their November 19, 2018 meeting, the Council amended the Residential Rental Unit Registration
Requirements in Chapter 6, Article VI regarding Short Term Rentals. Owners of owner-occupied short-term
rentals and tenants offering their unit for short-term rental must provide documentation demonstrating
Portland residency. Tenants of rental units must also provide a notarized statement from their landlord giving
permission to short-term rent their unit. Also, the fee schedule was amended. The limitation on the total
number of short-term rental registrations was amended from 300 to 400 non-owner occupied mainland short-
term rental units. A mainland short-term rental unit in an owner-occupied multi-unit, where the unit is not
the primary residence of the owner, shall be counted as a non-owner occupied unit. An individual or entity
may register up to five short-term rental units in any one calendar year. The number of short-term rental units
that may be operated in a multi-unit building was amended. Tenant and owner-occupied units shall be
counted towards registration limits. Violations of the provisions of Chapter 6, Article VI shall be grounds to
deny or renew an application. At renewal, the applicant is to provide verification of the number of nights the
unit was rented on a short or long-term basis in the previous reporting year. Renewal is by January 1 of each
year upon completion of the application and payment of the registration fee. The renewal date for 2019 only,
is February 1, 2019.
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LONG TERM RENTAL REGISTRATION AND INSPECTION PROGRAM

 • Portland has 17,796 long-term rental units as of 9-18-18
 • Portland has 781 short term rental units as of 9-18-18
 • 3,802 Housing Safety rental inspections were conducted during fiscal year ending June, 2018
The Fire Department collaborates with the Permitting and Inspections Department’s Housing Safety Office on
proactive inspections, scheduling, on-going training, education, re-inspections and answering complaints
regarding long-term rental units. The four major themes of focus are life safety, consistency, being reasonable,
and communication.



Rental Registration by Total Number of Applicants and Units in 2017-2018

 Category Long-Term Short-term
Applicants 4,376 643
Units 17,796 781
Note: as of September 18, 2018



Rental Registration follow-up by number of landlords, 2017-2018
 Type of follow-up Total Long-term Short-term
Letter or Notice of Violation 2,215 1,700 515
Summons 56 56 0

Note: as of September, 18, 2018




Fiscal Year 2018 Rental Inspections by Type and Number
 Category Total
Housing Safety 3,802
Infestation/Insects 68
Legalization of Units 37
Total 3,907
Note: Permitting and Inspections Department data only.
Source: All data is from Energov software (Tyler Technology), City of Portland, Sept. 2018.




FIRE DEPARTMENT INSPECTION PROGRAM

During the October 11 meeting of the Housing Committee, Fire Chief Keith Gautreau presented a recap and
history of the Fire Department’s Inspection Program from May 2015 to date.
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o March 2015 NFPA (National Fire Protection Assoc.) Training
o Training on our software and how to maximize its potential
o New Enforcement Procedures in place (Summons & Consent Agreements)
o Court appearances / pursuing legal action for extreme cases
o Focus on Residential Housing
o Focus on Quality not Quantity (take time and follow through)
o Recurring Department wide training twice in 2016 & 2017
o Started Joint Inspections with HSO November 2018
o Switched over to new Energov (Tyler) software April 2018




Fire Prevention Activities: Includes Residential Apartments (> 3 units), Schools, Fire Permits, Complaints,
Hazmat and Public Education
 Year January - March April - June July - September October - December Total
 2016 519 966 790 788 3,063
 2017 483 930 802 759 2,974
 2018 651 181 203 0 1,035
*November 2017, the Fire Department began joint inspections with the Housing Safety Office




Percentage of follow-up inspections
 Year Total ReInspections Percentage Public Education
 2016 3,063 284 9% 138
 2017 2,974 552 19% 122
 2018 1,035 205 20% 33
*33 number impacted due to vacant Captain’s position




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RESOURCES


FEDERAL SOURCES OF REVENUE
The U. S. Department of Housing and Urban Development’s (HUD) mission is to “create strong, sustainable,
inclusive communities and quality affordable homes for all.” To fund this mission, HUD allocates money
directly to state and local governments for community planning and development projects through:

 • HOME Investment Partnership Programs (HOME)
 • Community Development Block Grants (CDBG)
 • Emergency Solutions Grants Program (ESG)
 • Housing Development Fund (HDF)
 • Neighborhood Stabilization Program (NSP) (no longer available)
 • Lead Hazard Control Grant
 • Brownfield Economic Development Initiative


HOME INVESTMENT PARTNERSHIP PROGRAM (HOME)

 • Housing Committee recommended and the Council appropriated HOME funding allocations to three new
 developments that will subsidize the creation of 202 units of rental housing.
 • Portland received $1,151,710 in HOME funding for fiscal year 2018-2019.
 • HOME funding increased by $326,854 from the previous fiscal year.
 • HOME funding for FY 19 will help create 237 units of rehabilitated or new housing.

HOME funds can assist with building, buying, and/or rehabilitating housing for rent or homeownership as
well as providing direct short-term rental assistance and security deposits to low-income families through
Tenant Based Rental Assistance Voucher Program (TBRA). The City’s HOME Program provides assistance
through housing rehabilitation, tenant based rental assistance and the Affordable Housing Development
Program which focuses on the development of new affordable rental housing.

HOME funding invested in rental housing assists households at or below 60% area median income.
HOME funding invested in housing rehabilitation assists households at or below 80% area median
income.

HOME has been the largest funding source for the City helping to develop (in conjunction with other local and
federal programs) 1,057 units of low-income housing through the allocation of approximately a little more
than $8.4 million in funds since 2000.

Portland received $1,151,710 in HOME funding for fiscal year 2018-2019, an increase of $326,854 from the
previous year. FY19 funding allocations will help to create: 75 housing units at 510 Cumberland/Deering Place
($200,000 in addition to $300,000 provided in FY18); 111 housing units at 37 Front Street ($510,174); and 51
housing units at 178 Kennebec Street ($370,000).




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Source: HUD Exchange, HUD Awards and Allocations (2009 – 2018)




COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG)


 • Portland received $1,895,922 in CDBG funding for fiscal year 2018-2019.
 • CDBG funding increased by $150,457 from the previous fiscal year.
 • CDBG funding for FY 2019 supplements funding towards two projects creating 166 units of housing.

The Community Development Block Grant (CDBG) program distributes annual grants to provide communities
with resources to develop and expand housing and economic opportunities for low-income households at or
below 80% Area Median Income.

Portland received $1,895,922 in CDBG funding for fiscal year 2018-2019- an increase of $150,457 from the
previous year. Funding allocations from the CDBG fund will assist in the creation of: 55 housing units at 58
Boyd Street (FY18 $30,000); and 111 housing units at 37 Front Street (FY19 $250,000).




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 Community Development Block Grant
 2018 $1,895,922

 2017 $1,745,465

 2016 $1,791,448

 2015 $1,791,064

 2014 $1,815,577

 2013 $1,850,549

 2012 $1,688,198

 2011 $1,940,593

 2010 $2,325,875

 2009 $2,142,580

 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000

 Annual Funding

 Source: HUD Exchange, HUD Awards and Allocations (2009 – 2018)




LEAD SAFE HOUSING
 • 413 housing units have been made lead-safe in Portland since 1995.


The City of Portland has been committed to eliminating lead poisoning in children since 1995 when it
received its first HUD Lead Hazard Control Grant. The control and elimination of lead-based paint remains a
critical focus of the City of Portland in the housing rehabilitation program and over the years, 450 units have
been made lead-safe in Portland. Within the Lead Hazard Control grant program, Portland has effectively
and successfully addressed lead hazards that are prevalent in the City's older housing stock. These efforts
will continue through the housing rehabilitation program.

The 2016-2019 Lead Hazard Control grant from HUD will complete lead hazard control work in 88 units. To
date, lead hazard remediation work has been completed in 43 units. A Healthy Homes inspection is also
performed on all qualifying units and, in conjunction with HOME and CDBG funds, the program is able to
address code violations, and health and safety issues.




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LOCAL SOURCES OF REVENUE

HOUSING TRUST FUND

 • The Housing Committee recommended and the Council appropriated $1,225,000 from the Housing Trust
 fund in 2018.
 • Housing Trust funding for 2018 supplements funding towards two projects creating 151 units of housing.
 • $1,309,818.80 was deposited into the Housing Trust Fund in 2018.


The Housing Trust fund was established to promote, retain; and create an adequate supply of housing,
particularly affordable housing, for very-low, low, and median-income households, and to limit the net loss of
housing units in the City. During 2018, deposits into the fund were contributed from the City’s Inclusionary
Zoning fee-in-lieu option ($276,500), a transfer from the short-term rental registration program ($33,318.80)
and the appropriation of $1,000,000 from the sale of city-owned property at 0 Hancock Street (aka the WEX
project). Expenditures for 2018 included $300,000 to leverage the creation by Avesta of 40 units of senior
housing at 977 Brighton Avenue, and $925,000 towards 111 units of housing for Portland Housing Authority’s
37 Front Street project. The Housing Trust Fund has a balance of $998,321 as of December 26, 2018.

Developments evaluated for funding must promote the efficient use of land in locations in proximity to
shopping, work places, and community facilities. Projects are also encouraged to incorporate high standards
of design, energy efficiency, “green” design, and social sustainability.


Sources and Uses of Housing Trust Funds

YEAR DEPOSITS YEAR EXPENDITURES
 2002/03 Maine Medical Center HRO $ 315,580.00 2011 Avesta Oak Street Lofts $ (380,585.00)
 2002 Sportsman's Grill HRO $ 40,000.00 2014 Housing First Pre-Development RFP $ (75,000.00)
 2009 Berlin City Auto HRO $ 116,000.00 2015 65 Hanover & 52 Alder Sts Feasibility Study $ (9,250.00)
 2010 Stop n Shop HRO 2010 $ 289,250.00 2017 65 Munjoy Street $ (175,000.00)
 2012 Rockbridge/Eastland Park HRO $ 42,500.00 2018 37 Front Street $ (925,000.00)
 2012 Riverwalk/Ocean Gateway HRO $ 250,000.00 2018 977 Brighton Avenue $ (300,000.00)
 2012 118 Congress LLC Easement $ 3,500.00 Total Expenditures $ (1,864,835.00)
 2017 Sale of Tax Acquired Property 91 & 97 Belfort Street $ 86,424.00
 2017 Sale of Tax Acquired Property 116 Upper A Street $ 78,527.00
 2017 443 Congress Street IZ $ 280,000.00
 2018 62 India Street IZ $ 276,500.00
 2018 Short Term Rental Fee transfer $ 33,318.80
 2018 0 Thames Street (WEX) sale $ 1,000,000.00
 Previous INTEREST EARNED $ 51,556.00
 Total Deposits $2,863,155.80 BALANCE $998,320.80
HRO - Housing Replacement Ordinance; IZ = Inclusionary Zoning Fee-in-lieu
as of 12-27-2018




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AFFORDABLE HOUSING TAX INCREMENT FINANCING (TIF)

 .

Affordable Housing TIF districts approved during the 2018- 2019 fiscal year:

 • 977 Brighton Avenue – 40 age restricted housing units
 • 178 Kennebec Street – 51 age restricted housing units



Affordable Housing TIF districts approved during the 2017- 2018 fiscal year:

 • 58 Boyd Street - 55 housing units
 • 510 Cumberland (Deering Place) - 75 housing units



Affordable Housing Tax Increment Financing (AHTIF) is a tool used by municipalities in Maine to provide financial
assistance in the development of affordable housing projects governed by the Maine State Housing Authority. A TIF
works by capturing new tax growth above existing tax revenue resulting from a property or district’s increase in
property value. These funds are then targeted to support a specific project or district that increase the amount of
market rate and affordable housing or improves the health, welfare or safety of residents. To qualify for subsidy
funding (subject to City Council approval), thirty-three percent of the units in the development must be designated as
affordable units




 977 Brighton Avenue 58 Boyd Street




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CITY-OWNED PROPERTY

 • The Housing Committee proposed investigating the use of City-owned property for housing
 development.
 • Selling city-owned land provides the City with unique control over the timing, location, and
 affordability of housing development in Portland.
 • Added benefit of turning land with no tax liability into an income generating property for the
 City’s tax rolls

 In accordance with Section 2-313 of the City Code, the City may provide city-owned land for housing
 development and offer the land below market price to encourage housing development or support
 greater affordability. In November 2017, Portland’s Assessing Department identified more than 550
 city-owned parcels. During 2018, staff reviewed each parcel with assistance from staff in Economic
 Development, Assessor, Parks, Recreation & Facilities, and Public Works with the goal of identifying the
 current use or site conditions. Some select parcels were presented to the Housing Committee for a
 greater analysis.

  21 Randall Street is a .32 acre or 13,956 square foot parcel in the R-5 zone abutting the Front
 Street redevelopment project. This lot would allow for one multiplex building of six units of
 housing.

  0 Westbrook Street is situated across from the future Stroudwater Preserve site, and is the
 entrance to the Fore River Sanctuary. The site features several streams/drainage channels, wet
 areas that drain to the Fore River, and the remnants of a portion of the historic Cumberland
 Oxford Canal. A natural gas pipeline that serves the Portland Tech Park is within the site. There
 are also numerous Portland Water District, drainage, and other easements on the site. An initial
 review of the parcel suggests the possibility of developing six single-family lots. However, given
 the many challenges associated with the site, the development would be very expensive. Staff
 did not recommend pursuing this parcel as an option for housing development.


  2 Boyd Street (aka “Franklin Reserve”) is a 1.4 acres parcel within the 130-acre land area of East
 Bayside. During the March 28, 2018 meeting of the Housing Committee, Christina Egan, the
 Executive Director of GPCOG presented an overview of GPCOG’s East Bayside Brownfield Area-
 Wide Plan report. The report recommends “the City (to) consider whether or not an exploration
 of possible reuse options for this site is desired”. Staff recommended identifying a preferred
 use or reuse option that aligns with the needs of the community.

  622 Auburn Street is a 4.8-acre parcel that abuts a 13-acre parcel of city-owned property in
 Falmouth. The 622 Auburn Street parcel has wetlands identified by the National Wetland
 Inventory and a consulting wetland soil scientist using aerial photography. A citywide staff
 review of the property in Falmouth may determine it is a more promising location for potential
 housing development.




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CITY-OWNED PROPERTY MAP

 • Housing Committee requested an annotated interactive map of city-owned property

 The city-owned property map provides both an overview of all city-owned properties as well as a
 breakdown by parcel categories such as; Land Bank/Parkland; Schools; Services & Industry; Deed-
 Restricted; Islands; and Other Parcels. Due to the nature of parcel activity (i.e. purchases, sales, land-
 bank designations, etc.), continued up-dates to the browser will be necessary to ensure future accuracy.
 The city-owned property map will be an accessible tool to assist with the comprehensive and focused
 comparison and understanding of constraints and opportunities of city-owned land.




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 Draft 2020 Housing Committee Work Plan
 as of September 11, 2020
September 17, 2020
 1. Presentation, Overview and Integrated Report from Permitting and Inspections and Fire Department re: Short-term
 and Long-term Rental Housing Safety & Inspection Program - Implementation and Financial Report (Public
 Comment)
 2. (Action Item) Review and Recommendation to the City Council on Disposition of Tax Acquired and City-Owned
 Property (431 Commercial Street, 622 Auburn Street, 0 Gray Road, Falmouth)
 3. Communication Item: FY20 HUD Consolidated Annual Performance Report
 4. Communication Item: 2020 Interim Housing Report
 5. 2020 Work Plan Discussion
October 14.2020
 1. Lodging House Discussion
 2. Presentation, Overview and Report from the Rental Housing Advisory Committee (Public Comment)
 3. Presentation of 2020 Interim Housing Report
 4. 2020 Work Plan Discussion
November 11, 2020 (Veterans Day – will need to reschedule meeting date)
 1. Review of 2020 Annual Housing Committee Report
 2. 2020 and 2021 Work Plan Discussion (new and/or updated recommendations to forward to the 2021 Housing
 Committee)
December 9, 2020 – no December meeting?

 WORK PLAN TOPICS
Coordinate and be kept aware of ReCode Committee process, meetings, etc.
Street Standards
City-Owned Property
 200 Lambert Street
 33 Portland Street
Inclusionary Zoning – minor process/clarifying language updates
Housing Policy Forum – to be referred to 2021 committee

 COMPLETED WORK
January 9, 2020 (Thursday)
 1. 2020 Work Plan Discussion
 2. Communication Item(s): Follow-up Response to Comments regarding the 2019 Housing Report, and Bayside Village
 Follow-up
February 12, 2020
 1. Rental Housing Advisory Committee Policy Recommendation
 2. (Action Item) Housing Program Budget - Review and Recommendation to the City Council
 3. (Action Item) Renewal of Membership in the Cumberland County HOME Consortium
 4. (Action Item) Review and Recommendation to the City Council of the 2020 Housing Trust Fund Annual Plan
 5. (Action Item) Affordable Housing Development Application - Review and Approval to Issue by the Committee
 6. (Action Item) Affordable Housing TIF Application – Review and Approval to issue by the Committee
 7. Presentation of City-Owned Property for Review
 8. 2020 Work Plan Discussion – Housing Committee Goals for 2020
March 4, 2020 – Joint Meeting Economic Development
 1. Presentation on Limited Equity Co-Operative Housing Model
 2. Presentation on changes to HUD/CDBG Eligible Areas Map
 3. (Action Item) Review, public hearing and possible recommendation to Council re: AHTIF request, 104 Grant Street
 4. (Action Item) Review and Authorization to Release RFP re: disposition of City-Owned Property at 21 Randall Street,
 165 Lambert and 43/91 Douglass Street; (Possible Executive Session to discuss disposition of City-Owned Property)
 5. Executive Session to provide direction to staff regarding possible disposition of city-owned real estate at 431
 Commercial Street and city-owned property in Falmouth
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April 8, 2020 Cancelled
April 22, 2020
 1. Presentation of Federal, State, and local update regarding COVID-19 and housing related issues.
 2. Communication Item update on issuance of RFP for 43 & 91 Douglass Street, 165 Lambert Street, and 21 Randall
 Street
 3. 2020 Work Plan Discussion
May 13, 2020
 1. Executive Session: Possible disposition of City-owned real estate at 431 Commercial Street; and Possible disposition
 of City-owned property in Falmouth.
 2. (Action Item) Review and Recommendation regarding Rental Housing Advisory Committee Policy Recommendation
 3. (Action Item) Review and Recommendation to the City Council of CDBG-CV and ESG-CV Supplemental Funding
 Recommendations
 4. Review of Funding Requests Received from the Affordable Housing Development Applications – Avesta 200 Valley
 Street, PHA Washington Gardens and 337 Cumberland Avenue
 5. (Possible Action Item) Review, public hearing and possible recommendation to Economic Development Committee
 and/or City Council re: AHTIF requests CHOM 83 Middle Street, Avesta 200 Valley Street, 337 Cumberland Avenue,
 PHA Washington Gardens – 577 Washington Avenue
 6. (Action Item) Review and Recommendation to City Council re: Disposition of City-Owned Property at 157 Brackett
 Street and 176 Clark Street
 7. 2020 Work Plan Discussion
June 10, 2020
 1. (Action Item) Review and Recommendation to the City Council of Funding Requests Received from the Affordable
 Housing Development Applications – Avesta 200 Valley Street, PHA Washington Gardens and 337 Cumberland
 Avenue
 2. Discussion and Housing Committee direction related to an Affordable Housing Tax Increment Financing request for
 a housing development proposal located at 45 Brown Street
 3. Communication Item FY21 HUD Annual Allocation Plan
 4. 2020 Work Plan Discussion including Housing Forum discussion
July 8, 2020
 1. Discussion and Housing Committee direction related to Tom Watson’s request to amend the Portland City Council
 approved 44/52 Hanover Street (former DPW Fleet Services Building) Purchase and Sale Agreement to change the
 development program from commercial maker space to a mixed-use residential and commercial property.
 2. Discussion and Housing Committee input to the Economic Development Committee regarding review of RFP
 responses for redevelopment of city owned property at 21 Randall Street, 43 & 91 Douglass Street and 165 Lambert
 Street.
 3. 2020 Work Plan Discussion – including rescheduling of the September meeting date (conflict with City Council
 Meeting)
August 12, 2020
 1. (Action Item) Review and Recommendation to the City Council on Disposition of Tax Acquired and City-Owned
 Property (431 Commercial Street, 622 Auburn Street, 0 Gray Road, Falmouth)
 2. Communication Item Update on Development Projects within Portland and Member Consortium Communities
 3. 2020 Work Plan Discussion




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