Parking Facilities Committee — Charleston, WV
Date: 2019-05-20
Time: 18:10

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Public Safety Committee
304‐575‐9202
joseph.jenkins@cityofcharleston.org




 AGENDA
 PARKING FACILITIES COMMITTEE MEETING
 Monday, May 20, 2019
 6:10 PM

 I. RESOLUTIONS:

 a. Resolution No. 194‐19 – Authorizing approval of the FY 2019‐2020 Parking System Budget.

 II. DISCUSSION:




 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Public Safety Committee
304‐575‐9202
joseph.jenkins@cityofcharleston.org




 AGENDA
 PARKING FACILITIES COMMITTEE MEETING
 Monday, May 20, 2019
 6:10 PM

 I. RESOLUTIONS:

 a. Resolution No. 194‐19 – Authorizing approval of the FY 2019‐2020 Parking System Budget.

 II. DISCUSSION:




 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

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 Resolution No. 194-19
 Introduced in Council Passed by Council

 May 20, 2018

 Introduced by Referred from
 Joseph Jenkins Parking Committee
 Finance Committee


1 Resolution No. 194-19: Authorizing approval of the FY 2019-2020 Parking System
2 Budget as indicated on the attached list of accounts.
3
4 Be it Resolved by the Council of the City of Charleston, West Virginia:
5
6 That the FY 2019-2020 Parking System Budget as indicated on the attached list of
7 accounts is hereby approved.




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CITY OF CHARLESTON

 Municipal Budget
Fiscal Year Ending June 30, 2020




 Section 9

Parking System Budget




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 CITY OF CHARLESTON
 Parking System Budget
 Fiscal Year Ending June 30, 2020
 Schedule of Revenues
 2017-18 2018-19 2018-19 2018-19 2018-19 2019-20
 Actual Council Revisions Revised Collections Admin
 Revenue Category Collected Approved (thru Mar.) Budget (thru Mar.) Proposed
 Parking Building Revenues
 Bldg. No. 1 - McFarland
343-01-0801 Daily 5,477 - - - 1,911 -
343-01-0809 Meter - SMART - Credit Card - - - - - 800
343-01-0810 Meter - SMART - Park Mobile - - - - - 400
343-01-0811 Meter - SMART - Coin - - - - 1,612 750
343-01-0812 Meter - Mechanical - Park Mobile - - - - - 400
343-01-0813 Meter - Mechanical- Coin - 5,000 - 5,000 1,037 1,000
343-01-0802 Monthly 336,743 314,000 - 314,000 233,234 310,000
343-01-0805 Commercial 147,530 150,000 - 150,000 109,982 145,000
343-01-0808 Special Rates 4,784 7,500 - 7,500 1,604 2,500
 Total Building No. 1 494,534 476,500 - 476,500 349,379 460,850
 Bldg. No. 2 - Washington
343-02-0801 Daily 50,610 - - - 12,830 20,000
343-02-0813 Meter - Mechanical- Coin - 50,000 - 50,000 - -
343-02-0802 Monthly 189,148 183,000 - 183,000 98,040 130,000
343-02-0803 Theatre Parking 15,000 - - - 8,750 12,000
343-02-0805 Commercial 75,989 76,000 - 76,000 57,011 75,000
343-02-0807 Theatre Override 32,324 65,000 - 65,000 48,672 65,000
343-02-0808 Special Rates 278 1,000 - 1,000 12 500
 Total Building No. 2 363,348 375,000 - 375,000 225,314 302,500
 Bldg. No. 5 - Shanklin
343-05-0801 Daily 45,819 - - - 5,511 -
343-05-0809 Meter - SMART - Credit Card - - - - - 7,500
343-05-0810 Meter - SMART - Park Mobile - - - - - 2,500
343-05-0811 Meter - SMART - Coin - - - - 27,793 13,000
343-05-0812 Meter - Mechanical - Park Mobile - - - - - 4,000
343-05-0813 Meter - Mechanical- Coin - 45,000 - 45,000 12,031 8,000
343-05-0802 Monthly 153,520 155,000 - 155,000 129,933 175,000
343-05-0808 Special Rates 100,356 100,000 - 100,000 66,029 90,000
 Total Building No. 5 299,695 300,000 - 300,000 241,296 300,000
 Bldg. No. 6 - Summers
343-06-0801 Daily 121,730 - - - 3,045 -
343-06-0809 Meter - SMART - Credit Card - - - - - 14,000
343-06-0810 Meter - SMART - Park Mobile - - - - - 10,000
343-06-0811 Meter - SMART - Coin - - - - 33,547 9,000
343-06-0812 Meter - Mechanical - Park Mobile - - - - - 7,000
343-09-0813 Meter - Mechanical- Coin - 140,000 - 140,000 21,940 15,000
343-06-0802 Monthly 489,196 540,000 - 540,000 397,408 530,000
343-06-0808 Special Rates 3,773 4,500 - 4,500 280 500
 Total Building No. 6 614,699 684,500 - 684,500 456,220 585,500
 Total Building Revenues 1,772,276 1,836,000 - 1,836,000 1,272,209 1,648,850



 Page 9.1


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 CITY OF CHARLESTON
 Parking System Budget
 Fiscal Year Ending June 30, 2020
 Schedule of Revenues
 2017-18 2018-19 2018-19 2018-19 2018-19 2019-20
 Actual Council Revisions Revised Collections Admin
 Revenue Category Collected Approved (thru Mar.) Budget (thru Mar.) Proposed
 Other Parking Revenue
327-01-0000 Residential Permit Parking 5,175 5,500 - 5,500 5,220 5,000
342-00-0000 Meter - SMART - Credit Card - - - - 109,807 100,000
342-01-0000 Meter - SMART - Park Mobile - - - - 35,000
342-02-0000 Meter - SMART - Coin - - - - 228,855 200,000
342-03-0000 Meter - Mechanical - Park Mobile - - 50,000
342-04-0000 Meter - Mechanical- Coin 483,502 438,000 - 438,000 146,088 150,000
343-03-0805 Rent - Commercial (1,000) - - - - -
343-11-0000 Auditorium Lot (Spec. Ev.) 6,574 4,800 - 4,800 2,310 4,000
345-00-0002 Auditorium Lot (Monthly) 6,420 6,500 - 6,500 5,500 7,000
343-15-0000 Morris Square/Morris Street 36,210 40,000 - 40,000 24,571 35,000
343-14-0000 Smith Street Lot 25 - - - 5,000 -
343-20-0000 Union Building Parking Lot 29,840 33,000 - 33,000 21,620 30,000
345-00-0000 Rents/Concessions/Leases 79,640 80,000 - 80,000 59,010 80,000
320-00-0000 Police Fines/Court Costs 10,440 12,000 - 12,000 4,680 10,000
320-03-0000 Boot Fees 2,250 3,000 - 3,000 1,500 2,000
321-21-0000 Overtime Meter Violations 124,915 200,000 - 200,000 318,050 180,000
321-22-0000 All Other Parking Violations 213,579 203,000 - 203,000 (32,305) 200,000
321-24-0000 Bagged Meter Fees - - - - - -
381-00-0000 Reimbursements - - - - - -
381-11-0000 Energy Rebates 6,242 - - - - -
386-00-0000 Insurance Claims - - - - - -
391-00-0000 Recycling Revenue - - - - - -
399-00-0000 Miscellaneous Revenue 1,580 2,000 - 2,000 13,520 2,000
 Total Other Revenues 1,005,392 1,027,800 - 1,027,800 913,427 1,090,000
 Total Operating Revenue 2,777,668 2,863,800 - 2,863,800 2,185,636 2,738,850
 Non-Operating Revenue
322-00-0085 Transfers from Other Funds 20,150 - - - - -
365-00-0000 Federal Grants - - - - - -
380-00-0000 Interest on Investments 33,937 35,000 - 35,000 67,600 90,000
380-00-0001 Interest on MBC deposits 11,354 10,000 - 10,000 15,211 20,000
399-05-0000 Cash Over/Short 60 - - - - -
379-00-0000 Gain/(Loss) Sale of Assets - - - - 20 -
 Total Non-Operating Revenue 65,501 45,000 - 45,000 82,830 110,000
 Total System Revenue 2,843,169 2,908,800 - 2,908,800 2,268,466 2,848,850




 Page 9.2


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 CITY OF CHARLESTON
 Parking System Budget
 Fiscal Year Ending June 30, 2020
 Schedule of Expenses
406 Parking System 2017-18 2018-19 2018-19 2018-19 2018-19 2019-20
571 Administrative Actual Council Revisions Revised Actual Admin
00 Expended Approved (thru Mar) Budget (thru Mar) Proposed
 Personal Services
000-1-103 Salaries & Wages 672,849 653,833 - 653,833 453,786 661,563
000-1-104 FICA 47,189 50,018 - 50,018 32,385 50,610
000-1-105 Medical & Life Insurance 135,050 171,196 - 171,196 147,720 243,710
000-1-106 Retirement 66,662 60,283 - 60,283 42,052 61,056
000-1-111 Dental/Optical Insurance 12,690 9,046 - 9,046 14,628 8,390
000-1-112 Insurance - Payroll Deduction (45,320) (38,371) - (38,371) (25,120) (36,223)
000-1-113 OPEB-Current 40,000 40,000 - 40,000 - 40,000
 Total Personal Services 929,120 946,005 - 946,005 665,450 1,029,105

 Contractual Services
000-2-211 Telephone 12,177 20,000 - 20,000 9,011 15,000
000-2-213 Utilities 191,871 200,000 - 200,000 115,590 200,000
000-2-214 Travel - 7,500 - 7,500 1,681 1,000
000-2-215 Maint. & Repair - Bldg/Ground 78,599 100,000 - 100,000 59,482 46,000
000-2-216 Maint. & Repair - Equipment 22,818 25,000 - 25,000 7,948 25,000
000-2-217 Maint. & Repair - Auto/Truck 9,171 9,700 - 9,700 2,259 9,700
000-2-218 Postage 4,373 5,000 - 5,000 2,541 5,000
000-2-219 Bldg. & Equipment Rents 28,598 33,000 - 33,000 26,302 33,000
000-2-220 Advertising/Legal Publications 287 - - - - -
000-2-221 Training - 5,000 - 5,000 564 1,000
000-2-222 Dues & Subscriptions 480 750 - 750 60 750
000-2-223 Professional Services 676 - - - 245 -
000-2-226 Insurance - WC and UC 14,371 18,845 - 18,845 12,473 17,495
000-2-227 Insurance 86,713 92,000 - 92,000 58,562 92,000
000-2-230 Contracted Services 195,164 180,000 - 180,000 123,812 275,799
000-2-232 Bank Fees - Lockbox 1,930 2,500 - 2,500 1,345 2,500
001-2-232 Electronic Meter Fees - 55,000 - 55,000 27,365 55,000
 Total Contractual Services 647,226 754,295 - 754,295 449,239 779,244

 Commodities
000-3-341 Material & Supplies 56,866 50,000 - 50,000 45,763 50,000
000-3-343 Gas, Oil and Tires 8,432 8,000 - 8,000 4,037 8,000
000-3-345 Uniforms 6,404 7,500 - 7,500 1,944 7,500
 Total Commodities 71,701 65,500 - 65,500 51,744 65,500

 Other
000-5-566 Transfers to Other Funds 808,845 713,000 - 713,000 - 900,000

 Total Operating Expenses 2,456,892 2,478,800 - 2,478,800 1,166,434 2,773,850

000-6-670 Other Interest - - - - - -
000-6-672 Amorization of Bond Disount - - - - - -
000-6-672 Interest on Bonds - - - - - -
000-6-674 Bond Service Charge - - - - - -
000-6-676 Bad Debts - - - - - -
 Total Non-Operating Expenses - - - - - -
 Total Expenses 2,456,892 2,478,800 - 2,478,800 1,166,434 2,773,850

 Page 9.3

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 CITY OF CHARLESTON
 Parking System Budget
 Fiscal Year Ending June 30, 2020
 Other Expenditures
406 Parking System 2017-18 2018-19 2018-19 2018-19 2018-19 2019-20
571 Administrative Actual Council Revisions Revised Actual Admin
00 Expended Approved Budget (thru Mar) Proposed

000-4-456 C/O - Land - - - - - -
000-4-458 C/O - Major Improvements 12,399 - - - 518,654 -
000-4-459 C/O - Equipment 288,443 55,000 - 55,000 88,786 75,000
000-4-461 C/O - Lease Purchase - - - - - -
 Total Capital Outlays 300,842 55,000 - 55,000 607,440 75,000

 Total All Expenses & Capital Outla 2,757,734 2,533,800 - 2,533,800 1,773,874 2,848,850




 Page 9.4

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 CITY OF CHARLESTON
 Parking System Budget
 Fiscal Year Ending June 30, 2020
 Schedule of Cash
 Cash Basis
Total Operating Revenues 2,738,850
Total Non-Operating Revenues 110,000
Total System Revenues 2,848,850


Total Operating Expenses 2,773,850
Total Non-Operating Expenses -
Total System Cash Expenses 2,773,850

Excess Revenues over Cash Expenses 75,000



Other Cash Outflows:
Capital Outlay Expenditures 75,000
Principal on Debt Service -
Total Other Outflows 75,000
Total Cash Outflows 2,848,850
Net Cash Flow 0


 Schedule of Non-Cash Expenses

 2019-20
 Estimate
Depreciation 837,644
OPEB Long Term 375,000
Total Non-Cash Expenses 1,212,644




 Page 9.5

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 CITY OF CHARLESTON
 Parking System Budget
 Fiscal Year Ending June 30, 2020
 Schedule of Capital Outlay Expenditures
Equipment
 Parking Garage Sweeper 75,000
Total Equipment 75,000

Total Capital Outlay 75,000




 -




 Page 9.6

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 CITY OF CHARLESTON
 Parking System Budget

 Parking System Schedule of Authorized Positions

 Fiscal Year Ending June 30, 2020

 CURRENT PROPOSED

 Grade/ FY 19 Pay FY 20
Position Class # Emp Position Grade # Emp

Deputy Director Parking Operations 119 1 Director Parking Operations 119 1
Lead Parking Technician 107 1 Lead Parking Technician 107 1
Lead Maintenance Worker 107 1 Lead Maintenance Worker 107 1
Lead Parking Enforcement Specialist 107 1 Lead Parking Enforcement Specialist 107 1
Parking Technician 105 9 Parking Technician 105 9
Meter Maintenance 105 1 Meter Maintenance 105 1
Parking Collection & Support Tech. 105 4 Parking Collection & Support Tech. 105 4


 18 18




 Page 9.7
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 CITY OF CHARLESTON
 Municipal Budget
 Fiscal Year Ending June 30, 2020
 Parking System Schedule of Wages & Salaries
 CURRENT PROPOSED


Department/Wage Type Amount Department/Wage Type Amount
Parking System (406) Parking System (406)
Elected Wages & Salaries - Elected Wages & Salaries -
Regular Wages & Salaries 586,833 Regular Wages & Salaries 594,563
Irregular Part Time (IPT) 51,000 Irregular Part Time (IPT) 51,000
Overtime 16,000 Overtime 16,000
Pro-Pay - Pro-Pay -
Tool Allowance - Tool Allowance -
 653,833 661,563




 Page 9.8
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MINUTES
 PARKING FACILITIES COMMITTEE MEETING
 6:10 P. M., MAY 20, 2019
 A/V CONFERENCE ROOM


Joseph Jenkins, Chairperson, called the meeting of the Charleston City Council Committee on
Parking Facilities to order at 6:10p.m., May 20, 2019, in the Audio/Visual Room in City Hall.

A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:

Joseph Jenkins, Chair
Bobby Reishman, Vice Chair
Brent Burton
Mary Beth Hoover
Will Laird
Shannon Snodgrass


Vice Chairperson Reishman asked for unanimous consent to dispense with the reading of the
minutes for the May 6, 2018 meeting and that they be approved as distributed. There was no
objection and the minutes were approved.


 I. RESOLUTIONS:

Resolution No. 194-19 - Authorizing approval of the FY 2019-2020 Parking System Budget as
indicated on the attached list of accounts.

Be it Resolved by the Council of the City of Charleston, West Virginia:

That the FY 2019-2020 Parking System Budget as indicated on the attached list of accounts is
hereby approved.

Councilmember Jenkins added that the Parking budget is separate from the General budget.

Jonathan Storage added that it is separate because it is considered and “enterprising
department.” The proposed budget is operating from a surplus of approximately $900,000.000,
which will be dedicated to the Parking Maintenance Fund to be used for major repair and
maintenance needs as they arise. Counting the surplus, the Parking System’s’ revenues are
estimated to be $2.85 million. Recent projects paid from the Parking Maintenance Fund
include: system-wide cameras, painting Garage No. 2, concrete rehab in all buildings and
structural engineering assessments. The revenue for the Parking System is projected
approximately 2% less than from FY2019, but closely in line with FY2018’s actual collections.
The main reduction in the building revenue can be attributed to the reduction in the monthly
rate for Building No. 2. Expenses are largely in line with the current year; telephone, training
and travel were reduced to realign with actual expenditures. The proposed budget accounts for
the purchase of a new garage sweeper.

City Treasurer, Vic Grigoraci, stated he believed the garages needed some upgrades and
cleaning, and was wanting to know if that was factored into the proposed budget. Jonathan
Storage responded the administration has been working to improve the status of the parking
garages, including installing security cameras, improving lighting by converting to LEDs,
improving the conditions of the walls and vibrant signage and power washing. He also noted
that the future planned purchase of a garage sweeper will significantly improve the overall
cleanliness of the garages.

Councilmember Reishman moved to approve the Resolution. With a majority of members
elected recorded thereon as voting in the affirmative Chairperson Jenkins declared Resolution
No. 194-19 approved.

Councilmember Reishman motioned to adjourn the meeting.

Meeting adjourned.