Sister Cities Commission — Naperville, IL
Date: 2021-03-10

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Sister Cities Commission

Wednesday, March 10, 2021 6:30 PM



On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the COVID-19 pandemic.

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pwd=ZzRCZnFhck1pazVQbjE0Ry9SWkdSQT09
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A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:

E. REPORTS:


City of Naperville Page 1 Printed on 3/8/2021
Sister Cities Commission Meeting Agenda March 10, 2021


1. 21-0352 Approve the Sister Cities minutes of February 10, 2021

2. 21-0354 Receive and file the Treasurer’s Report

 3. Foundation Update

 4. Website Update

 5. Festival Update

 a. Schedule of Events

 b. Special permits and licenses - Alan Lowe

 c. Entertainment Report - Sophia Luo

 6. Ambulance Donation - Councilwoman Gustin

 7. Display Case - Alan Lowe & Shafeek Aboubaker

 8. Marketing Plan

 9. Public Relations


F. NEW BUSINESS:

G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 3/8/2021

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




Meeting Minutes - Final

  Wednesday, March 10, 2021

 6:30 PM




Sister Cities Commission
Sister Cities Commission Meeting Minutes - Final March 10, 2021


On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows
public bodies to temporarily conduct meetings remotely during a state of emergency, subject to
certain requirements, including a determination by the head of the public body that an in-person
meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the COVID-19 pandemic.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/94131139190?
pwd=ZzRCZnFhck1pazVQbjE0Ry9SWkdSQT09
  Passcode: 449667

Or iPhone one-tap:
  +13126266799,,94131139190#,,,,*449667# US (Chicago)
  +13017158592,,94131139190#,,,,*449667# US (Washington DC)

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 941 3113 9190
  Passcode: 449667
  International numbers available: https://zoom.us/u/aptjGFgh0

A. CALL TO ORDER:

 Commissioner Lance Fuhrer called the meeting to order. He read a statement
 to explain why we are meeting remotely.

B. ROLL CALL:

 Present: Lance Fuhrer, Alan Lowe, Sophia Luo, Shafeek Abubaker, Bill
 Donofrio, Julie Federico

 Absent: Arista Wang, Peter Foyo and Vasavi Chakka

 Other Members Present: Councilwoman Gustin, Rachel Pruneda, Shruti
 Panse, and Zach Wu


C. PUBLIC FORUM:

 There were no speakers under public forum.

D. OLD BUSINESS:

City of Naperville Page 1 Printed on 5/5/2021
Sister Cities Commission Meeting Minutes - Final March 10, 2021


E. REPORTS:

1. Approve the Sister Cities minutes of February 10, 2021

 Shafeek Abubaker moved to approve the minutes, seconded by Bill Donofrio.
 Motion passed.

2. Receive and file the Treasurer’s Report

 Julie Federico gave an update on the Treasurer's report. We made one
 payment to the State this month to keep our non-profit status.

 Rachel Pruneda advised the Treasurer to add $1500 to the Operational part of
 the budget as discussed at our previous meeting. Mayor Chirico has agreed to
 increase our budget.

 3. Foundation Update

 No update.

 4. Website Update

 Councilwoman Gustin would like an udpate at our next meeting as to the
 completion of the website.

 5. Festival Update

 a. Schedule of Events

 Alan Lowe suggested holding a special meeting in order to talk about the
 schedule of events for the evening.

 b. Special permits and licenses - Alan Lowe

 Alan Lowe reported that he has submitted the necessary paperwork to hold the
 event at Central Park. He has met with Jackie at the Naperville Park District, as
 well as Dawn Portner who is the City of Naperville's Special Events person. The
 official name of the event is the Naperville Hispanic Festival.

 c. Entertainment Report - Sophia Luo

 Sophia Luo shared the proposal from a ballet folklorico group as part of the
 entertainment for the festival. Commissioners thought the price was fair and
 agreed to hire them for the special event.

 Other entertainment ideas include having a deejay, mariachis, the Naperville
 Municipal Band, a guest speaker. Sophia Luo mentioned having Miss Illinois as
 a guest speaker. We plan to have an honor ceremony in order to recognize
 some members of our Latino community who have been an influential part of
 the community.




City of Naperville Page 2 Printed on 5/5/2021
Sister Cities Commission Meeting Minutes - Final March 10, 2021


 6. Ambulance Donation - Councilwoman Gustin

 Councilwoman Gustin discussed our meeting with Chief Puknaitis as well as
 Chief Hurtado of Cancun. We are looking at mid March or April for transportation
 of the ambulance.

 Rachel Pruneda reported that Sister Cities Commissioners will be invited to the
 event and we can invite NCTV and do some marketing for the group.

 7. Display Case - Alan Lowe & Shafeek Aboubaker

 We received a box from Cancun with some information and a sign that we can
 add to our display at the Municipal Center.

 8. Marketing Plan

 Lance Fuhrer suggested that we focus on marketing the event

 9. Public Relations

 We discussed working with Communications to work on publicizing our event.
 We could use some talking points so that we are all sharing the same
 information about the event.

F. NEW BUSINESS:

 Lance Fuhrer asked about a street dedication for our new Sister City.
 Councilwoman Gustin advised that she would follow-up on this task.

G. ADJOURNMENT:




City of Naperville Page 3 Printed on 5/5/2021