Finance Committee — Aurora, IL
Date: 2016-06-28

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee
 Chairperson Bob O'Connor
 Agenda - Final Alderman Kristina "Tina" Bohman
 Alderman Rick Mervine
 Tuesday Alt - Alderman Ted Mesiacos
 June 28, 2016
 3:00 PM



CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

16-00590 Approval of the minutes from the Finance Committee on June 14, 2016 .

 AGENDA

16-00419 A Resolution Weatherization and Emergency Removal of Dome at 2 N River
 Street (Hobbs building). .

16-00487 A Resolution Requesting Approval to Accept the Three (3) Year Lease
 Proposal from Chicago Office Technology Group for Xerox C60 Printers for the
 City Hall Mailroom.

16-00553 A Resolution authorizing the City of Aurora to enter into a new Commercial
 Lease Agreement with Rocktown Adventures LLC for the City Owned building
 located at 107 Spruce St.

16-00562 A Resolution Authorizing the Purchase of One (1) Stryker Power Cot and Eight
 (8) Power Load Systems from Stryker Corporation for the Aurora Fire
 Department in the amount of $243,761.00 .

16-00574 A Resolution Authorizing the Acceptance of Bid Pricing from Various
 Contractors for Supplemental Snow Removal Services and Snow and Ice
 Control Services for a two year contract with optional two additional one-year
 extensions for the Division of Street Maintenance .

16-00580 A Resolution entering into an agreement with Advent Systems, Inc. to convert
 City Hall video security cameras to the Genetec standardized system in the
 amount of $36,290.00 for the MIS Division.




City of Aurora Page 1 Printed on 6/24/2016
Finance Committee Agenda - Final June 28, 2016


16-00602 A Resolution authorizing the execution of a memorandum of understanding
 between the City of Aurora, Kane County, and the City of Elgin; the participation
 in the 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) program;
 and the use of the City of Aurora's portion toward the Aurora Police Department
 equipment purchases . (Public Hearing at City Council on July 26, 2016.)

16-00563 Treasurer's Report - February 2016

16-00564 Treasurer's Report - March 2016

16-00048 A Resolution to execute the Intergovernmental Agreement between City of
 Aurora and Forest Preserve District of Kane County to complete the Kautz
 Road Share-Use Path project.

16-00475 A Resolution Approving the Local Agency Agreement for Kautz Road
 Shared-Use Path Project.

16-00605 A Resolution Awarding EEI the Phase II Engineering Contract for the Kautz
 Road Multi Use Trail for an amount not to exceed $54,108.69 .

 HELD

16-00447 A Resolution to accept the bid from Enterprise Leasing of Chicago, 1050
 Lombard Rd, Lombard, Illinois, for a three year vehicle rental agreement for the
 Aurora Police Department .

ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 6/24/2016

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Tuesday
 June 28, 2016
 3:00 PM
 Chairperson Bob O'Connor
 Alderman Kristina "Tina" Bohman
 Alderman Rick Mervine
 Alt - Alderman Ted Mesiacos


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:15pm.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alt - Alderman
 Ted Mesiacos

 OTHERS PRESENT

 Jim Schweizer; Steve Lord, Beacon News

 City of Aurora:

 Timothy Forbes, Street Department; Don David, Fire Department; Gio Santana,
 Property Standards; Chuck Nelson, Property Standards; John Curly, Building
 and Permits; Esther Phillips, Purchasing; Jim Dahl, MIS; Brian Caputo, Chief
 Financial Officer; Bill Donnell, Ward 4 Alderman; Carie Anne Ergo, Mayor's
 Office; Lt. Hull, Police Department; Alayne Weingartz, Corporation Council;
 Ken Schroth, Public Works; Eric Gallt, Engineering; Charles Koch, Revenue
 and Collections; Cristal Martinez, Aldermen's Office


 APPROVAL OF MINUTES

 16-00590 Approval of the minutes from the Finance Committee on June 14,
 2016.
 A motion was made by Alderman Mervine, seconded by Chairperson O'Connor,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 2

 Abstain: 1


 AGENDA



City of Aurora Page 1
Finance Committee Meeting Minutes - Final June 28, 2016



 16-00419 A Resolution Ratifying the contracts for Weatherization and
 Emergency Removal of Dome at 2 N River Street (Hobbs building) .
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 16-00487 A Resolution Requesting Approval to Accept the Three (3) Year Lease
 Proposal from Chicago Office Technology Group for Xerox C60
 Printers for the City Hall Mailroom.
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 16-00553 A Resolution authorizing the City of Aurora to enter into a new
 Commercial Lease Agreement with Rocktown Adventures LLC for the
 City Owned building located at 107 Spruce St.
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 16-00562 A Resolution Authorizing the Purchase of One (1) Stryker Power Cot
 and Eight (8) Power Load Systems from Stryker Corporation for the
 Aurora Fire Department in the amount of $243,761.00 .
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 16-00574 A Resolution Authorizing the Acceptance of Bid Pricing from Various
 Contractors for Supplemental Snow Removal Services and Snow and
 Ice Control Services for a two year contract with optional two additional
 one-year extensions for the Division of Street Maintenance .
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3




City of Aurora Page 2
Finance Committee Meeting Minutes - Final June 28, 2016



 16-00580 A Resolution entering into an agreement with Advent Systems, Inc. to
 convert City Hall video security cameras to the Genetec standardized
 system in the amount of $36,290.00 for the MIS Division.
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 16-00602 A Resolution authorizing the execution of a memorandum of
 understanding between the City of Aurora, Kane County, and the City
 of Elgin; the participation in the 2016 Edward Byrne Memorial Justice
 Assistance Grant (JAG) program; and the use of the City of Aurora's
 portion toward the Aurora Police Department equipment purchases .
 (Public Hearing at City Council on July 26, 2016.)
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 16-00563 Treasurer's Report - February 2016

 Controlling body for this item should have been City Council.


 16-00564 Treasurer's Report - March 2016

 Controling body for this item should have been City Council.


 16-00048 A Resolution to execute the Intergovernmental Agreement between
 City of Aurora and Forest Preserve District of Kane County to
 complete the Kautz Road Share-Use Path project.
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 16-00475 A Resolution Approving the Local Agency Agreement for Kautz Road
 Shared-Use Path Project.
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3




City of Aurora Page 3
Finance Committee Meeting Minutes - Final June 28, 2016



 16-00605 A Resolution Awarding EEI the Phase II Engineering Contract for the
 Kautz Road Multi Use Trail for an amount not to exceed $54,108.69 .
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 HELD

 16-00447 A Resolution to accept the bid from Enterprise Leasing of Chicago,
 1050 Lombard Rd, Lombard, Illinois, for a three year vehicle rental
 agreement for the Aurora Police Department .
 This Resolution was held


 ADJOURNMENT:

 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this meeting be adjourned. Chairman O'Connor adjourned the
 meeting at 4:00pm. The motion carried.

 Ayes: 3

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4