SECA Commission — Naperville, IL
Date: 2019-03-20

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 SECA Commission

Wednesday, March 20, 2019 5:30 PM NEU




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
 19-285 Approve the SECA Commission Meeting Minutes of January 16, 2019

 19-286 Accept the minutes from the SECA Commission Task Force meetings of
 February 21, 2019; February 27, 2019; March 4, 2019; and March 7, 2019

E. NEW BUSINESS:
 19-287 Review the findings from the four SECA Commission Task Force
 meetings, determine a unified recommendation for each area, and direct
 staff to prepare agenda items for the April 29, 2019 SECA Grant Fund
 Comprehensive Workshop with the City Council

F. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 1 Printed on 3/14/2019

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 SECA Commission


Wednesday, March 20, 2019 5:30 PM NEU


A. CALL TO ORDER:

 Chairman Kovener called the meeting to order at 5:36 p.m.

B. ROLL CALL:
 Present 10 - Rebecca Obarski, Jaqueline Clermont, Vicki Coletta, Shannon Greene Robb, Donna
 Kearney, Melvin Kim, Gary Kovener, Deana Losurdo, Colleen McQuillan, and
 Vaishnavi Tetali (Student Member)
 Absent 2- Richard Grimes, and Kevin Li (Student Member)




 Staff present: Dawn Portner, Special Events Coordinator

 Also present: Sarah Orleans, DuPage Children's Museum and Brand Bobosky,
 Century Walk Corporation

C. PUBLIC FORUM:

 No speakers under Public Forum

D. OLD BUSINESS:

 Approve the SECA Commission Meeting Minutes of January 16, 2019
 Attachments: Meeting Minutes 011619

 A motion was made by Commissioner Kim, seconded by Greene Robb, to
 approve the minutes of January 16, 2019.

 Aye: 8- Obarski, Clermont, Coletta, Greene Robb, Kearney, Kim, Kovener, Losurdo,
 McQuillan, and Tetali

 Absent: 1- Grimes, and Li


 Accept the minutes from the SECA Commission Task Force meetings of February 21,
 2019; February 27, 2019; March 4, 2019; and March 7, 2019




City of Naperville Page 1 Printed on 1/23/2020
SECA Commission Meeting Minutes March 20, 2019

 Attachments: Taskforce Minutes 022119
 Taskforce Minutes 022719
 Taskforce Minutes 030419
 Taskforce Minutes 030719

 Motion was made by Commissioner Kim, seconded by Commissioner Kearney, to
 approve the taskforce minutes.

 Aye: 8- Obarski, Clermont, Coletta, Greene Robb, Kearney, Kim, Kovener, Losurdo,
 McQuillan, and Tetali

 Absent: 1- Grimes, and Li

E. NEW BUSINESS:

 Review the findings from the four SECA Commission Task Force meetings, determine a
 unified recommendation for each area, and direct staff to prepare agenda items for the
 April 29, 2019 SECA Grant Fund Comprehensive Workshop with the City Council
 The Commission reviewed the following task force findings and made
 recommendations in preparation for the April 29 City Council workshop.

 Sunset Policy
 The Commission discussed if a Sunset Policy was necessary for SECA Grant
 Fund recipients, how would this be accomplished, when it would take effect,
 and the possible exceptions to the policy.

 The Commission recommended no policy change and not to implement a
 Sunset Policy. The Sunset Policy should be driven by how the community
 supports the program/event. Funding should not continue to support a mature
 event if community support is lacking. The Commission will use criteria such
 as sponsorship, donations, and ticket sales as measures of community
 support.

 Clermont entered the meeting at 5:50 p.m.
 Lorsurdo entered the meeting at 5:55 p.m.

 Grant Fund Categories
 The Commission discussed creating grant fund sub-categories to provide more
 funding level detail.

 The Commission recommended creating an initial breakdown of 50% for
 Special Events and 50% for Cultural Amenities divided among the following four
 sub-categories: capital projects/permanent installations; visual arts/temporary
 installations; performing arts (music, dance, theatre); new initiatives; and an
 Annual Call for Projects (targeted location or theme). Applications will be
 evaluated within the same structure the Commission currently uses and will
 need to follow the same eligibility and reporting requirements as current grant
 recipients. In the event there are no applications for a category, those funds
 will be made available to other categories at the recommendation of the
 Commission. If the Commission does not recommend any grant funding for a

City of Naperville Page 2 Printed on 1/23/2020
SECA Commission Meeting Minutes March 20, 2019

 particulat category after the first Commission meeting, those unallocated funds
 will be made available to other categories.

 Upon approval by the City Council, the Commission will meet prior to the start of
 the grant funding cycle to determine the funding percentages for each category.

 Applications and Workshops
 The Commission is recommending the elimination of one Saturday workshop
 and the implementation of a Q/A process. The goal is to rely more on the
 application and receive more meaningful answers in a timely manner.

 The Commission also recommended reducing the number of sections in the
 current online application.

 Mission and Vision
 The Commission is recommending no change in the current SECA mission
 statement and to not develop a vision statement at this time.

F. ADJOURNMENT:
 Commissioner Grenne Robb made the motion, seconded by Commissioner
 Losurdo to adjourn the SECA Commission meeting of March 20, 2019 at 7:35 p.m..

 Aye: 8- Obarski, Clermont, Coletta, Greene Robb, Kearney, Kim, Kovener, Losurdo,
 McQuillan, and Tetali

 Absent: 1- Grimes, and Li




 /S/ Dawn Portner
 Dawn Portner
 Special Events Coordinator




City of Naperville Page 3 Printed on 1/23/2020