Committee of the Whole — Aurora, IL
Date: 2018-02-20

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 February 20, 2018
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, FEBRUARY 6, 2018

 18-0121 Approval of the Tuesday, February 6, 2018 Committee of the Whole Meeting
 Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, February 15, 2018 and
 Reviewed the Following Items:
 17-01212 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning
 Ordinance and the Zoning Map attached thereto, by Rezoning the Property
 Located at 907 South River Street from R-3, One Family Dwelling District to NC,
 Neighborhood Commercial District
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0098 An Ordinance Changing the Name of Loreen Drive to McKesson Street located
 south of Diehl, in Kane County, Aurora , Illinois
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0103 An Ordinance Changing the Name of Indian Trail, Indian Trail Road, New Indian
 Trail Road, West Indian Trail Road, East Indian Trail Road, and Indian Trail Drive
 to W. Indian Trail and E. Indian Trail in Kane and DuPage County, Aurora, Illinois
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0106 A Resolution Authorizing the Execution of a Roadway Agreement for Commons
 Drive from the terminus at Thatcher Drive to the terminus at Stonehaven
 Subdivision Unit 1 in DuPage County, Aurora , Illinois 60504
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0111 An Ordinance Changing the Name of Dayward's Court to Daywards Court located
 north of 5th Avenue and west of Harriet Avenue, in Kane County, Aurora, Illinois
 COMMITTEE RECOMMENDED: APPROVAL 3-0



City of Aurora Page 1 Printed on 2/20/2018
Committee of the Whole Agenda - Final February 20, 2018


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, February 13, 2018 and Reviewed the
 Following Items:
 18-0042 A Resolution to obtain City Council authorization for a professional services
 agreement with National Technologies (NTI) for fiber audit, preventative
 maintenance, and repairs .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0046 A Resolution approving a Tax Increment Financing (TIF) grant in the amount of
 $75,000 to OnLight Aurora to extend fiber optic to the TIF District # 1 commercial
 properties.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0047 A Resolution Authorizing the City of Aurora to enter into a lease agreement with
 the Elssy Fabela Foundation for 712 S. River Street, Aurora, IL 60506 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0048 A Resolution authorizing the purchase of uninterrupted power supply ("UPS")
 batteries and annual preventative maintenance for our Information Technology
 closets located around the city for a total cost of $26,290 for replacement of
 batteries, and annual maintenance for three years in the amount of $1960 each
 year to United Power & Battery .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0056 A Resolution Authorizing the Mayor and City Clerk to Execute an Agreement for
 Engineering Services between Crawford, Murphy and Tilly, Inc. and the City of
 Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0065 A Resolution authorizing the purchase of One (1) 2018 Wheeled Coach Ford
 F-450 type 1 ambulance. From Fire Services Inc., St. John, Indiana In the amount
 of $245,058.00 for the Aurora Fire Department .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0069 A Resolution Appointing Martin S. Lyons As The City's Illinois Municipal
 Retirement Fund Authorized Agent.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0073 A Resolution authorizing the approval of a contract to provide a Mastodon
 Interactive Exhibit with Taylor Studios, Inc to complete the OSLAD project at
 Phillips Park as designed.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 2 Printed on 2/20/2018
Committee of the Whole Agenda - Final February 20, 2018


 18-0078 A Resolution Authorizing the 2018 Ward Neighborhood Cleanup Program For
 Wards 1, 2, 3, 5, 6, 7, 9 and 10 and Shred Events in the 4th, 5th, 6th, 8th, 9th &
 10th Wards in the City of Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0081 A Resolution Authorizing the purchase 1 Toshiba multi-function color copier and 5
 Toshiba multi-function black & white copiers and quarterly maintenance from "The
 Interlocal Purchasing System" (TIPS) Cooperative Contract through Kopy Kat
 Imaging, Aurora, Illinois for the Aurora Police Department Police Headquarters. .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0083 A Resolution to award a contract to Performance Construction & Engineering, LLC
 in the amount of $51,910.00 for the Demolition of 104 and 108 Woodlawn Avenue
 project.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0091 A Resolution authorizing the acquisition of TrakIt and Bluebeam, the Development
 Services application solutions from Superion, LLC .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0094 A Resolution Approving an Intergovernmental Agreement between the City of
 Aurora and the Sugar Grove Park District In Regard to the Use and Conveyance of
 Parcel 33-2
 of the Aurora Municipal Airport .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0095 A Resolution Accepting the bid from Service Sanitation of Gary, Indiana and also
 located in Aurora, Illinois for Portable Toilet Rental/Service for various City of
 Aurora Divisions
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0097 A Resolution Authorizing the Second Amendment to the Intergovernmental
 Agreement between the City of Aurora and the Fox Valley Park District concerning
 Police Services at Phillips Park and other City Park Properties
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0112 A Resolution With Respect to the Potential Reimbursement of Eligible Costs in a
 Possible Business District and to Induce Development Interest within Such Area
 (Yorkshire Business District No. 1)
 COMMITTEE RECOMMENDED: APPROVAL 2-1

 18-0113 A Resolution With Respect to the Potential Reimbursement of Eligible Costs in a
 Possible Tax Increment Finance District and to Induce Development Interest within
 Such Area (Yorkshire TIF)
 COMMITTEE RECOMMENDED: APPROVAL 2-1




City of Aurora Page 3 Printed on 2/20/2018
Committee of the Whole Agenda - Final February 20, 2018


 18-0120 A Resolution Acknowledging Acceptance of the 2016 ComEd Green Region
 Program Grant.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, February 13, 2018 and
 Reviewed the Following Items:
 17-01106 Requesting approval for Indivisible Aurora to stage the inaugural Aurora Pride
 Parade on Sunday, June 17, 2018 in Downtown Aurora, stepping off at 1:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL 2-0 (INFORMATION ONLY)

 18-0080 Sacred Heart Church is requesting permission to conduct the annual "Live
 Stations of the Cross" procession on Friday, March 30, 2018 from 10:00 am to
 1:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0102 A Parking Study for 717 Fulton Street. Ward 2, Alderman Garza.

 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, February 12,
 2018 and Reviewed the Following Items:
 18-0067 A Resolution Authorizing Well Maintenance Services for Well No. 26 for the Water
 Production Division.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0074 A Resolution accepting the improvements and maintenance security for Panera
 Bread - 491 S. Rt. 59.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 18-0133 A Resolution Appointing Zachary Draves to the Aurora Human Relations
 Commission.




City of Aurora Page 4 Printed on 2/20/2018
Committee of the Whole Agenda - Final February 20, 2018


 REPORT

 18-0119 Public Works Update.

 CLOSED SESSION

 ADJOURN




City of Aurora Page 5 Printed on 2/20/2018

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 February 20, 2018
 5:00 PM




 ROLL CALL

 Mayor Irvin called the Committee of the Whole Meeting to order at 5:03 P.M.
 and the roll was called.
 Present 13 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman
 Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins,
 Alderman Bob O'Connor, and Mayor Richard Irvin

 MINUTES OF THE MEETING OF TUESDAY, FEBRUARY 6, 2018

 18-0121 Approval of the Tuesday, February 6, 2018 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns , seconded by Alderman Garza,
 that this agenda item be approved and filed. The motion carried by voice vote.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, February 15, 2018 and
 Reviewed the Following Items:

 17-01212 An Ordinance Amending Ordinance Number 3100, being the Aurora
 Zoning Ordinance and the Zoning Map attached thereto, by Rezoning the
 Property Located at 907 South River Street from R-3, One Family
 Dwelling District to NC, Neighborhood Commercial District
 A representative from the petitioner, The Flooring Guys, was present

 (PLACED ON CONSENT AGENDA)

 Enactment No: O18-016


 18-0098 An Ordinance Changing the Name of Loreen Drive to McKesson Street
 located south of Diehl, in Kane County, Aurora , Illinois


City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final February 20, 2018


 (PLACED ON CONSENT AGENDA)

 Enactment No: O18-017


 18-0103 An Ordinance Changing the Name of Indian Trail, Indian Trail Road, New
 Indian Trail Road, West Indian Trail Road, East Indian Trail Road, and
 Indian Trail Drive to W. Indian Trail and E. Indian Trail in Kane and
 DuPage County, Aurora, Illinois
 (PLACED ON CONSENT AGENDA)

 Enactment No: O18-018


 18-0106 A Resolution Authorizing the Execution of a Roadway Agreement for
 Commons Drive from the terminus at Thatcher Drive to the terminus at
 Stonehaven Subdivision Unit 1 in DuPage County, Aurora , Illinois 60504
 Jill Morgan, Planner, provided a summary on the item. Matt Pagoria was also present
 from M/I Homes.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R18-047


 18-0111 An Ordinance Changing the Name of Dayward's Court to Daywards
 Court located north of 5th Avenue and west of Harriet Avenue, in Kane
 County, Aurora, Illinois
 (PLACED ON CONSENT AGENDA)

 Enactment No: O18-019


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, February 13, 2018 and Reviewed the
 Following Items:

 18-0042 A Resolution to obtain City Council authorization for a professional
 services agreement with National Technologies (NTI) for fiber audit,
 preventative maintenance, and repairs .
 Shanita Thompson, Directory of Operations, and Mike Pegues, Chief Information
 Officer, spoke regarding the item and the need for this audit.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-028


 18-0046 A Resolution approving a Tax Increment Financing (TIF) grant in the
 amount of $75,000 to OnLight Aurora to extend fiber optic to the TIF
 District # 1 commercial properties .

City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final February 20, 2018

 Mike Pegues, Information Technology Director, provided an overview of the item and
 the progress of the project.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R18-046


 18-0047 A Resolution Authorizing the City of Aurora to enter into a lease
 agreement with the Elssy Fabela Foundation for 712 S. River Street,
 Aurora, IL 60506.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-029


 18-0048 A Resolution authorizing the purchase of uninterrupted power supply
 ("UPS") batteries and annual preventative maintenance for our
 Information Technology closets located around the city for a total cost of
 $26,290 for replacement of batteries, and annual maintenance for three
 years in the amount of $1960 each year to United Power & Battery .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-030


 18-0056 A Resolution Authorizing the Mayor and City Clerk to Execute an
 Agreement for Engineering Services between Crawford, Murphy and
 Tilly, Inc. and the City of Aurora .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-031


 18-0065 A Resolution authorizing the purchase of One (1) 2018 Wheeled Coach
 Ford F-450 type 1 ambulance. From Fire Services Inc., St. John, Indiana
 In the amount of $245,058.00 for the Aurora Fire Department .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-032


 18-0069 A Resolution Appointing Martin S. Lyons As The City's Illinois Municipal
 Retirement Fund Authorized Agent.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-034


 18-0073 A Resolution authorizing the approval of a contract to provide a Mastodon
 Interactive Exhibit with Taylor Studios, Inc to complete the OSLAD project
 at Phillips Park as designed.
 Dan Anderson, Superindentent of Parks and Recreation, and Bob Collins, Project
 Manager, spoke regarding the project to enhance Mastodon Island at Phillips Park.


City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final February 20, 2018

 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-035


 18-0078 A Resolution Authorizing the 2018 Ward Neighborhood Cleanup
 Program For Wards 1, 2, 3, 5, 6, 7, 9 and 10 and Shred Events in the
 4th, 5th, 6th, 8th, 9th & 10th Wards in the City of Aurora.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-037


 18-0081 A Resolution Authorizing the purchase 1 Toshiba multi-function color
 copier and 5 Toshiba multi-function black & white copiers and quarterly
 maintenance from "The Interlocal Purchasing System" (TIPS)
 Cooperative Contract through Kopy Kat Imaging, Aurora, Illinois for the
 Aurora Police Department Police Headquarters. .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-038


 18-0083 A Resolution to award a contract to Performance Construction &
 Engineering, LLC in the amount of $51,910.00 for the Demolition of 104
 and 108 Woodlawn Avenue project .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-039


 18-0091 A Resolution authorizing the acquisition of TrakIt and Bluebeam, the
 Development Services application solutions from Superion, LLC .
 John Curley, Chief Development Officer, provided an overview of the item with a
 PowerPoint presentation.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-040


 18-0094 A Resolution Approving an Intergovernmental Agreement between the
 City of Aurora and the Sugar Grove Park District In Regard to the Use
 and Conveyance of Parcel 33-2
 of the Aurora Municipal Airport .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-041


 18-0095 A Resolution Accepting the bid from Service Sanitation of Gary, Indiana
 and also located in Aurora, Illinois for Portable Toilet Rental/Service for
 various City of Aurora Divisions
 (PLACED ON CONSENT AGENDA)


City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final February 20, 2018

 Enactment No: R18-042


 18-0097 A Resolution Authorizing the Second Amendment to the
 Intergovernmental Agreement between the City of Aurora and the Fox
 Valley Park District concerning Police Services at Phillips Park and other
 City Park Properties
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-043


 18-0112 A Resolution With Respect to the Potential Reimbursement of Eligible
 Costs in a Possible Business District and to Induce Development Interest
 within Such Area (Yorkshire Business District No. 1)
 Dave Hulseberg, CEO Invest Aurora, spoke regarding the item. Mr. Nee was also
 present to answer questions
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-048


 18-0113 A Resolution With Respect to the Potential Reimbursement of Eligible
 Costs in a Possible Tax Increment Finance District and to Induce
 Development Interest within Such Area (Yorkshire TIF)
 Dave Hulseberg, CEO Invest Aurora, spoke regarding the item. Mr. Nee was also
 present to answer questions
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-049


 18-0120 A Resolution Acknowledging Acceptance of the 2016 ComEd Green
 Region Program Grant.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-044


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, February 13, 2018 and
 Reviewed the Following Items:

 17-01106 Requesting approval for Indivisible Aurora to stage the inaugural Aurora
 Pride Parade on Sunday, June 17, 2018 in Downtown Aurora, stepping
 off at 1:00 pm.
 (INFORMATION ONLY)


 18-0080 Sacred Heart Church is requesting permission to conduct the annual
City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final February 20, 2018

 "Live Stations of the Cross" procession on Friday, March 30, 2018 from
 10:00 am to 1:00 pm.
 (INFORMATION ONLY)


 18-0102 A Parking Study for 717 Fulton Street. Ward 2, Alderman Garza.

 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday, February 12,
 2018 and Reviewed the Following Items:

 18-0067 A Resolution Authorizing Well Maintenance Services for Well No. 26 for
 the Water Production Division .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-033


 18-0074 A Resolution accepting the improvements and maintenance security for
 Panera Bread - 491 S. Rt. 59 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-036


 MAYOR’S REPORT

 Mayor Irvin announced that the Aurora African-American Heritage Advisory Board is
 hosting its 14th Annual Heritage Dinner is this upcoming Friday.

 MAYORAL APPOINTMENTS

 18-0133 A Resolution Appointing Zachary Draves to the Aurora Human Relations
 Commission.
 This Resolution was referred to the City Council

 Enactment No: R18-027




City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final February 20, 2018



 REPORT

 18-0119 Public Works Update.

 Ken Schroth, Director of Public Works, provided an overview of the Department. A
 PowerPoint presentation was utilized.

 CLOSED SESSION

 There was not a need for a Closed Session.


 ADJOURN

 A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to
 adjourn this meeting of the Committee of the Whole. The motion carried by
 voice vote. The meeting was adjourned at 6:29 P.M.



 Submitted by;_____________________________________________
 Wendy McCambridge, City Clerk




City of Aurora Page 7