Committee of the Whole — Aurora, IL
Date: 2023-05-16

City Hall - Fifth Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 May 16, 2023
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, MAY 2, 2023 COMMITTEE OF THE WHOLE MEETING

 23-0372 Approval of the Minutes of the Tuesday, May 2, 2023 Committee of the Whole
 Meeting.

 STAFF REPORT

 23-0388 Presentation by the Aurora Youth Council.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On May 10, 2023
 and Reviewed the Following Items:
 23-0264 An Ordinance Establishing a Conditional Use Planned Development and
 Approving the Village Bible Church Plan Description for the property located at
 1401 West Galena Boulevard
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 4-0

 23-0265 A Resolution approving a Revision to the Final Plan for the property located at
 1401 West Galena Boulevard
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 4-0

 23-0371 An Ordinance Prohibiting the Use of Groundwater as a Potable Water Supply by
 the Installation or Use of Potable Water Supply Wells or By Any Other Method.
 COMMITTEE RECOMMENDED: APPROVAL 4-0




City of Aurora Page 1 Printed on 5/12/2023
Committee of the Whole Agenda - Final May 16, 2023


 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Meeting Met on May 11, 2023 and Reviewed the Following
 Items:
 23-0321 A Resolution ratifying payment to E J Equipment Inc., for sewer machine repair
 services rendered, in the amount of $56,232.25.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0357 A Resolution authorizing the execution of Local Public Agency Amendment #2 for
 Federal Participation with the State of Illinois, and the execution of a Phase 3
 Construction Engineering Supplement #1 with Civiltech Engineering, Inc. in the not
 to exceed amount of $123,903.00 for the Farnsworth Avenue Bridge Project.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0359 A Resolution authorizing the appropriation of $48,103.30 of MFT Funds for the
 Galena Boulevard from Locust St to Ohio St Interconnect Project.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0364 An Ordinance calling for Joint Review Board meeting and public hearing relative to
 the Eligibility Study and Report, and the Redevelopment Plan and Project.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0365 A Resolution ratifying payments in the amount of $8,644 to the College of DuPage
 and approving estimated payments in the amount of $119,142 to Richland
 Community College for police recruit training, lodging, and meals in 2023.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Meeting scheduled for May
 9, 2023 was cancelled.
 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On May 8, 2023 and Reviewed the
 Following Items:
 23-0182 A Resolution A Resolution authorizing F.H. Paschen to repair and restore the
 monument and pool liner of the Phillips Park Waterfall.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0272 A Resolution authorizing the execution of a Phase 3 Construction Engineering
 Agreement with Ardmore Roderick in the not to exceed amount of $224,451.00 for
 the 2023 City Wide Resurfacing Projects.
 COMMITTEE RECOMMENDED: APPROVAL 5-0


City of Aurora Page 2 Printed on 5/12/2023
Committee of the Whole Agenda - Final May 16, 2023


 23-0286 A Resolution authorizing the Director of Purchasing to purchase a VAC-CON
 Combination Sewer Cleaning machine from EJ Equipment 6949 N. 3000 E. Rd.
 Manteno, IL 60950 in the amount of Five Hundred Sixty Three Thousand Six
 Hundred Sixty Two Dollars and no Cents. ($563,662.00).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0361 A Resolution authorizing payment to the Fox River Study Group to conduct water
 quality studies of the Fox River and implement a plan for improving water quality.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0346 Presentation on keeping Aurora's waterways clean.

 INFORMATION ONLY

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On May 2, 2023 and
 Reviewed the Following Items:
 23-0266 An Ordinance Amending Chapter 36, Sec. 36-26 of the Code of Ordinances
 Pertaining to the rank of Commander at the Police Department.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0340 A Resolution approving the appointment of Kathryn Gozum to the Mayor's
 Sustainable Aurora Advisory Board.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 MAYOR’S REPORT

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN

 **Special City Council Meeting to be held immediately upon the adjournment of the
 5:00 PM Committee of the Whole Meeting**
 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 3 Printed on 5/12/2023
Committee of the Whole Agenda - Final May 16, 2023


 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4 Printed on 5/12/2023

City Hall - Fifth Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 May 16, 2023
 5:00 PM




 Members of the public wishing to provide public comment for this meeting must
 be physically present at the meeting and registered to speak prior to the meeting
 being called to order. Please call the City Clerk's Office at (630) 256-3070 with
 questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:06 pm and the roll was called.

 Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Carl Franco, Alderman Mike Saville, Alderwoman
 Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J.
 Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron
 Woerman, and Mayor Richard Irvin
 Absent 1 - Alderman Bill Donnell


 MINUTES OF THE TUESDAY, MAY 2, 2023 COMMITTEE OF THE WHOLE
 MEETING

 23-0372 Approval of the Minutes of the Tuesday, May 2, 2023 Committee of
 the Whole Meeting.
 A motion was made by Alderwoman Garza and seconded by Alderwoman
 Hart-Burns to approve and file the minutes as presented. The motion carried
 by voice vote.


 STAFF REPORT

 23-0388 Presentation by the Aurora Youth Council.

 Members of the Aurora Youth Council introduced themselves and presented
 regarding the status and future of the Aurora Youth Council.


 PUBLIC COMMENT

 There were no members of the public present and wishing to present comments to
 the Committee of the Whole.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final May 16, 2023



 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On May 10,
 2023 and Reviewed the Following Items:

 23-0264 An Ordinance Establishing a Conditional Use Planned Development
 and Approving the Village Bible Church Plan Description for the
 property located at 1401 West Galena Boulevard
 (PLACED ON CONSENT AGENDA)


 23-0265 A Resolution approving a Revision to the Final Plan for the property
 located at 1401 West Galena Boulevard
 (PLACED ON CONSENT AGENDA)


 23-0371 An Ordinance Prohibiting the Use of Groundwater as a Potable Water
 Supply by the Installation or Use of Potable Water Supply Wells or By
 Any Other Method.
 Trevor Dick, Director of Development Strategy - City of Aurora, spoke and responded
 to questions regarding this item.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Meeting Met on May 11, 2023 and Reviewed the
 Following Items:

 23-0321 A Resolution ratifying payment to E J Equipment Inc., for sewer
 machine repair services rendered, in the amount of $56,232.25.
 (PLACED ON CONSENT AGENDA)


 23-0357 A Resolution authorizing the execution of Local Public Agency
 Amendment #2 for Federal Participation with the State of Illinois, and
 the execution of a Phase 3 Construction Engineering Supplement #1
 with Civiltech Engineering, Inc. in the not to exceed amount of
 $123,903.00 for the Farnsworth Avenue Bridge Project.
 (PLACED ON CONSENT AGENDA)


 23-0359 A Resolution authorizing the appropriation of $48,103.30 of MFT
 Funds for the Galena Boulevard from Locust St to Ohio St
 Interconnect Project.
 (PLACED ON CONSENT AGENDA)


City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final May 16, 2023



 23-0364 An Ordinance calling for Joint Review Board meeting and public
 hearing relative to the Eligibility Study and Report, and the
 Redevelopment Plan and Project.
 (HELD)


 23-0365 A Resolution ratifying payments in the amount of $8,644 to the
 College of DuPage and approving estimated payments in the amount
 of $119,142 to Richland Community College for police recruit training,
 lodging, and meals in 2023.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Meeting scheduled for
 May 9, 2023 was cancelled.

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On May 8, 2023 and Reviewed
 the Following Items:

 23-0182 A Resolution authorizing F.H. Paschen to repair and restore the
 monument and pool liner of the Phillips Park Waterfall.
 Geo Santana, Superintendent of Parks and Recreation - City of Aurora, responded to
 questions regarding this item.
 (PLACED ON CONSENT AGENDA)


 23-0272 A Resolution authorizing the execution of a Phase 3 Construction
 Engineering Agreement with Ardmore Roderick in the not to exceed
 amount of $224,451.00 for the 2023 City Wide Resurfacing Projects.
 (PLACED ON CONSENT AGENDA)


 23-0286 A Resolution authorizing the Director of Purchasing to purchase a
 VAC-CON Combination Sewer Cleaning machine from EJ Equipment
 6949 N. 3000 E. Rd. Manteno, IL 60950 in the amount of Five
 Hundred Sixty Three Thousand Six Hundred Sixty Two Dollars and no
 Cents. ($563,662.00).
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final May 16, 2023



 23-0361 A Resolution authorizing payment to the Fox River Study Group to
 conduct water quality studies of the Fox River and implement a plan
 for improving water quality.
 (PLACED ON CONSENT AGENDA)


 23-0346 Presentation on keeping Aurora's waterways clean.

 (INFORMATION ONLY)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE


 The Rules, Administration and Procedure Committee Met On May 2, 2023 and
 Reviewed the Following Items:

 23-0266 An Ordinance Amending Chapter 36, Sec. 36-26 of the Code of
 Ordinances Pertaining to the rank of Commander at the Police
 Department.
 (PLACED ON CONSENT AGENDA)


 23-0340 A Resolution approving the appointment of Kathryn Gozum to the
 Mayor's Sustainable Aurora Advisory Board.
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 Alderwomen, Aldermen and Mayor Irvin recited and signed the Civility Pledge.


 ALDERMAN'S CORNER

 There was no Alderman's Corner presentation at this meeting.


 CLOSED SESSION

 There was no need for a Closed Session at this meeting.


 ADJOURN

 A motion was made by Alderwoman Smith and seconded by Alderwoman
 Hart-Burns to adjourn this meeting. The motion carried by voice vote and the
 meeting adjourned at 6:04 p.m.



 Submitted by:

 ______________________________________
 Jennifer Stallings, City Clerk

City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final May 16, 2023



 **Special City Council Meeting to be held immediately upon the adjournment of
 the 5:00 PM Committee of the Whole Meeting**

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF
 A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY
 ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL
 ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING.
 MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL
 RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY
 OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND
 LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order
 to participate in a public meeting should contact the City Clerk’s Office at least
 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be
 reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at
 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to
 allow for meeting participation.




City of Aurora Page 5