Emergency Telephone System Board  — Naperville, IL
Date: 2020-12-17

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Emergency Telephone System Board

Thursday, December 17, 2020 3:00 PM On Zoom



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding this Emergency Telephone System Board meeting remotely.

The commissioners and staff participating in tonight’s meeting are all in different locations in
accordance with social distancing guidelines, and steps have been taken to ensure that the
Commissioners can hear one another and all discussion and testimony. The public has been
provided notice of alternative means of access to the meeting so they are able to
contemporaneously hear all discussion, testimony and votes. All votes shall be taken by roll call.

TO JOIN A MEETING:
The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to
participate. Simply follow the instruction below.

To login on your computer or iPad:
Click the link to join the webinar (and password if required) provided on this agenda. Once
connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen
and wait for the Chairman to recognize you. You will be unmuted. There will be a few second
delay after you’re unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and
password if required) provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until
your mic will be live. Please identify yourself for the public record and speak clearly.

PARTICIPATION GUIDELINES:
All viewpoints are welcome, positive comments and constructive criticism are encouraged.
Speakers must refrain from harassing or directing threats or personal attacks at Commission
members, staff, other speakers or members of the public. Comments made to intentionally
disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow
for city business to be accomplished.


City of Naperville Page 1 Printed on 12/14/2020
Emergency Telephone System Meeting Agenda December 17, 2020
Board



Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/94261530599?
pwd=aTFqNWtUTW81STUrajlTamFER0VkQT09
  Passcode: 215995
 Description: General Board Meeting

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 942 6153 0599
  Passcode: 215995
  International numbers available: https://zoom.us/u/acmjiK6KNY

A. CALL TO ORDER:

Chairman Marshall or his designee:
I would like to call the Emergency Telephone System Board meeting for December 17, 2020 to
order.

On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the Covid-19 pandemic.

Accordingly, we are once again holding the Emergency Telephone System Board meeting
remotely. The commissioners and staff participating in today’s meeting are all in different
locations in accordance with social distancing guidelines.

Any individual desiring to listen and/or participate in the meeting by telephone, or through the
electronic meeting platform known as Zoom, has also been provided that opportunity using the
log-in information provided on the Agenda for tonight’s meeting.

Just a reminder that all speakers are asked to present their comments in a respectful and
courteous manner. If inappropriate language or comments are expressed during this meeting,
we will mute the speaker and end their participation.

B. ROLL CALL:


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Emergency Telephone System Meeting Agenda December 17, 2020
Board



C. PUBLIC FORUM:

D. OLD BUSINESS:

E. NEW BUSINESS:

F. REPORTS:
 20-1499 Approve the September 17, 2020 ETSB Minutes

 20-1500 Review the E911 Surcharge Fund Report for September 1 to November
 30, 2020

 20-1501 Approve the Naperville Expenditures for Reimbursement Report for
 September 1 to November 30, 2020

 20-1502 Approve the budget transfer from the E911 Fund to the City of Naperville
 General Fund

 20-1503 Approve the Aurora Expenditures for Reimbursement Report for
 September 1 to November 30, 2020

 20-1504 Approve the withdrawal from the E911 Fund to the City of Aurora

 20-1505 Approve the 2021 ETSB meeting schedule


G. COMMUNICATIONS

 1. City of Naperville

 2. City of Aurora

 3. City of North Aurora


H. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 3 Printed on 12/14/2020

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Thursday, December 17, 2020

 3:00 PM



 On Zoom



Emergency Telephone System Board
Emergency Telephone System Meeting Minutes - Final December 17, 2020
Board

CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding this Emergency Telephone System Board meeting remotely.

The commissioners and staff participating in tonight’s meeting are all in different locations in
accordance with social distancing guidelines, and steps have been taken to ensure that the
Commissioners can hear one another and all discussion and testimony. The public has been
provided notice of alternative means of access to the meeting so they are able to
contemporaneously hear all discussion, testimony and votes. All votes shall be taken by roll call.

TO JOIN A MEETING:
The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to
participate. Simply follow the instruction below.

To login on your computer or iPad:
Click the link to join the webinar (and password if required) provided on this agenda. Once
connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen
and wait for the Chairman to recognize you. You will be unmuted. There will be a few second
delay after you’re unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and
password if required) provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until
your mic will be live. Please identify yourself for the public record and speak clearly.

PARTICIPATION GUIDELINES:
All viewpoints are welcome, positive comments and constructive criticism are encouraged.
Speakers must refrain from harassing or directing threats or personal attacks at Commission
members, staff, other speakers or members of the public. Comments made to intentionally
disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow
for city business to be accomplished.




City of Naperville Page 1 Printed on 3/19/2021
Emergency Telephone System Meeting Minutes - Final December 17, 2020
Board

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/94261530599?
pwd=aTFqNWtUTW81STUrajlTamFER0VkQT09
  Passcode: 215995
 Description: General Board Meeting

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 942 6153 0599
  Passcode: 215995
  International numbers available: https://zoom.us/u/acmjiK6KNY

A. CALL TO ORDER:

 In Chief Marshall's absence, Deputy Director Russ Matson called the zoom
 meeting to order at 3:00 PM and read opening comments to provide the public
 with information as to why the meeting is being held remotely.

B. ROLL CALL:
 Present 9- Kenneth VanAndel, Russ Matson, David Fisher, Richard Fowler, Carl Franco, Gary
 Krienitz, Mark McGee, Mark Puknaitis, and Kristen Ziman
 Absent 3- Robert Marshall, Jacqueline Hobday, and ETSB Theresa Sullivan


C. PUBLIC FORUM:

 Matson asked if there were any speakers or guests for Public Forum.There
 were none.

D. OLD BUSINESS:

 Puknaitis made a follow up inquiry regarding previous discussion on imposing a
 separate surcharge to allocate funds for equipment costs related to
 advancements in technology. Matson responded that Marshall had discussed
 options with City Attorney DiSanto. The ETSB is currently charging the
 maximum amount allowed in State surcharge fees. Matson stated he would
 need to follow up with Marshall for further explanation on options.

E. NEW BUSINESS:

F. REPORTS:

1. Approve the September 17, 2020 ETSB Minutes

 Van Andel referenced a typographical error in Item F.2. and inquired why
 "ETSB" was included before Sulllivan's name throughout the minutes. It was
 noted that this was an automated Legistar process to distinguish between
 Sullivan's actions as a member of the ETSB versus her actions as a


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Emergency Telephone System Meeting Minutes - Final December 17, 2020
Board

 councilwoman.

 Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of
 the Governor’s disaster proclamation, and Mayor Chirico’s executive order, all
 votes shall be taken by roll call.

 A motion was made by Franco to approve the minutes of the September 17, 2020
 meeting with the error corrected, seconded by Ziman.

 Aye: 9- VanAndel, Matson, Fisher, Fowler, Franco, Krienitz, McGee, Puknaitis, and Ziman

 Absent: 3- Marshall, Hobday, and ETSB Sullivan


2. Review the E911 Surcharge Fund Report for September 1 to November 30, 2020

3. Approve the Naperville Expenditures for Reimbursement Report for September 1 to
 November 30, 2020
 A motion was made by Fowler to approve the Naperville Expenditures for
 Reimbursement totaling $752,263.18, seconded by Franco.

 Aye: 9- VanAndel, Matson, Fisher, Fowler, Franco, Krienitz, McGee, Puknaitis, and Ziman

 Absent: 3- Marshall, Hobday, and ETSB Sullivan


4. Approve the budget transfer from the E911 Fund to the City of Naperville General Fund

 It was confirmed that PSAP salaries were included in the eligible expenses to be
 reimbursed by surcharge funds. A motion was made by Franco to approve the
 budget transfer from the E911 Fund to the City of Naperville General Fund
 totaling $752,263.18, seconded by Ziman.

 Aye: 9- VanAndel, Matson, Fisher, Fowler, Franco, Krienitz, McGee, Puknaitis, and Ziman

 Absent: 3- Marshall, Hobday, and ETSB Sullivan


5. Approve the Aurora Expenditures for Reimbursement Report for September 1 to
 November 30, 2020
 A motion was made by Van Andel to approve the Aurora Expenditures for
 Reimbursement totaling $1,321,955.87, seconded by Franco.

 Aye: 9- VanAndel, Matson, Fisher, Fowler, Franco, Krienitz, McGee, Puknaitis, and Ziman

 Absent: 3- Marshall, Hobday, and ETSB Sullivan


6. Approve the withdrawal from the E911 Fund to the City of Aurora

 A motion was made by Franco to approve the withdrawal from the E911 Fund to
 the City of Aurora totaling $630,394.99, seconded by Van Andel.

 Aye: 9- VanAndel, Matson, Fisher, Fowler, Franco, Krienitz, McGee, Puknaitis, and Ziman

 Absent: 3- Marshall, Hobday, and ETSB Sullivan



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Emergency Telephone System Meeting Minutes - Final December 17, 2020
Board

7. Approve the 2021 ETSB meeting schedule

 Franco stated that although he approved of the 2021 schedule, he would support
 remote board attendence to meetings as long as the Open Meetings Act allowed.
 A motion was made by Fowler to approve the 2021 ETSB meeting schedule as
 presented, seconded by Franco.

 Aye: 9- VanAndel, Matson, Fisher, Fowler, Franco, Krienitz, McGee, Puknaitis, and Ziman

 Absent: 3- Marshall, Hobday, and ETSB Sullivan

G. COMMUNICATIONS

 1. City of Naperville

 Matson stated that the Naperville Harris Radio Console Upgrade project is in the
 final stage and the Naperville Next Generation 911 project is on schedule with
 staff training to be conducted in January 2021.

 2. City of Aurora

 Ziman stated that Aurora's Harris Radio Upgrade project is complete and
 Aurora's Next Generation 911 project is on a similar timeline to Naperville.
 Aurora is working with Intrado-West.

 3. City of North Aurora

 Fisher thanked the Aurora Police Department for all the communications
 upgrades, thanked the ETSB members and staff for their dedication during the
 pandemic, and wished everyone a safe holiday season.

H. ADJOURNMENT:
 With no further business to come before the board, a motion was made by
 Franco to adjourn the meeting at 3:17 PM, seconded by Ziman. The next
 scheduled meeting is set for March 18, 2021.

 /S/ Jill Bridges
 Jill Bridges

 Aye: 9- VanAndel, Matson, Fisher, Fowler, Franco, Krienitz, McGee, Puknaitis, and Ziman

 Absent: 3- Marshall, Hobday, and ETSB Sullivan




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