Public Art Committee — Portland, ME
Date: 2025-08-20
Time: 16:00

Anna Berke, Chair
 Sharon Dennehy, Vice-Chair
 Kat Zagaria Buckley
 Phoebe Cole
 Alison Gibbs
 Kelly Hrenko, City Manager appointee
 Justin Levesque
 Sarah Michniewicz, City Councilor
 Stephanie Motter
 John Whipple
 Ronnie Wilson, Creative Portland appointee

 Management & Administration
 Sean King, Urban Designer with Planning & Urban
 Development Department


 PORTLAND PUBLIC ART COMMITTEE
 Wednesday, August 20, 2025
 4:00 PM Online via Zoom Link

1. Zoom Meeting Information
 Due to the existence of an emergency or urgent issue the Portland Public Art Committee will conduct this
 meeting by remote methods/technology at the Zoom link provided below, in accordance with the
 requirements of 1 M.R.S. section 403-B and the City Council's Remote Participation Policy.

 Allow your computer to install the free zoom app to get the best meeting experience. For more information
 on how to use Zoom, please go to: https://content.civicplus.com/api/assets/18148b5d-f26e-472f-8d2c-
 245db97e5c27?cache=1800 Public

 Public comment will be taken; written comments may be submitted to publicart@portlandmaine.gov

 Please click the link below to join the webinar:
 https://portlandmaine-gov.zoom.us/j/81634418875 Or One tap mobile : US: +19292056099,,81634418875#
 or +13017158592,,81634418875#
 Or Telephone: Dial(for higher quality, dial a number based on your current location):
 US: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782
 or +1 346 248 7799
 Webinar ID: 816 3441 8875
 International numbers available: https://portlandmaine-gov.zoom.us/u/kcytm2arCM

2. Call to Order (Berke)
 Roll call (King)
 July 16, 2025 meeting minutes
3. Governance/Board Development (Berke, Dennehy)
 A. Annual plan report FY25 % proposed budget FY26 draft updates
4. Staff Communications (King)
 A. The Portland Water District approved the public easement and maintenance agreement
 during a Board of Trustee hearing on July 28, 2025 for the proposed public art gift from Judith
 Kendrick and Jim DiBiase. City Council voted to accept the proposed public art gift on July
 14, 2025, Council order 3/25-26.
 B. Public art fund balance - No updates or invoices paid since last meeting on July 16, 2025.
 C. Encumbrances for new acquisitions of public art - No updates.
5. Subcommittee Reports
 Harbor Commons Subcommittee (Dennehy, Cole, Zagaria, Berke)

 Acquisitions (Formerly "Gifts") Subcommittee (Cole, Zagaria, Hrenko)
 1. Subcommittee members to share updates

 Communications Subcommittee (Motter, Berke, Gibbs)
 1. Subcommittee members to share updates

 Collection Management (Formerly "Site Selection") Subcommittee (Dennehy, Gibbs,
 Berke, Zagaria)
 1. Subcommittee members to share updates
 2. Conservation assessment proposal for FY25 updates
6. Project Reports
 A. Conservation Projects - no priority projects
 B. Maintenance Projects
 1. Rustie Diptych II - Staff to provide updates to inground light fixture replacement
 regarding a quote for additional work to replace the electrical conduit.
 2. Portland Bricks (Dennehy, Gibbs) Committee member updates from artist Ayumi Horie.
7. Other Business
8. Public Comment
9. Meeting Adjourns

Next Meeting - September 17, 2025

Anna Berke, Chair
 Sharon Dennehy, Vice-Chair
 Kat Zagaria Buckley
 Phoebe Cole
 Alison Gibbs
 Kelly Hrenko, City Manager appointee
 Justin Levesque
 Sarah Michniewicz, City Councilor
 Stephanie Motter
 John Whipple
 Ronnie Wilson, Creative Portland appointee

 Management & Administration
 Sean King, Urban Designer with Planning & Urban
 Development Department


 PORTLAND PUBLIC ART COMMITTEE
 Wednesday, August 20, 2025
 4:00 PM Online via Zoom Link

1. Zoom Meeting Information
 Due to the existence of an emergency or urgent issue the Portland Public Art Committee will conduct this
 meeting by remote methods/technology at the Zoom link provided below, in accordance with the
 requirements of 1 M.R.S. section 403-B and the City Council's Remote Participation Policy.

 Allow your computer to install the free zoom app to get the best meeting experience. For more information
 on how to use Zoom, please go to: https://content.civicplus.com/api/assets/18148b5d-f26e-472f-8d2c-
 245db97e5c27?cache=1800 Public

 Public comment will be taken; written comments may be submitted to publicart@portlandmaine.gov

 Please click the link below to join the webinar:
 https://portlandmaine-gov.zoom.us/j/81634418875 Or One tap mobile : US: +19292056099,,81634418875#
 or +13017158592,,81634418875#
 Or Telephone: Dial(for higher quality, dial a number based on your current location):
 US: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782
 or +1 346 248 7799
 Webinar ID: 816 3441 8875
 International numbers available: https://portlandmaine-gov.zoom.us/u/kcytm2arCM

2. Call to Order (Berke)
 Roll call (King)
 July 16, 2025 meeting minutes
3. Governance/Board Development (Berke, Dennehy)
 A. Annual plan report FY25 % proposed budget FY26 draft updates
4. Staff Communications (King)
 A. The Portland Water District approved the public easement and maintenance agreement
 during a Board of Trustee hearing on July 28, 2025 for the proposed public art gift from Judith


 Page 1
 Kendrick and Jim DiBiase. City Council voted to accept the proposed public art gift on July
 14, 2025, Council order 3/25-26.
 B. Public art fund balance - No updates or invoices paid since last meeting on July 16, 2025.
 C. Encumbrances for new acquisitions of public art - No updates.
5. Subcommittee Reports
 Harbor Commons Subcommittee (Dennehy, Cole, Zagaria, Berke)

 Acquisitions (Formerly "Gifts") Subcommittee (Cole, Zagaria, Hrenko)
 1. Subcommittee members to share updates

 Communications Subcommittee (Motter, Berke, Gibbs)
 1. Subcommittee members to share updates

 Collection Management (Formerly "Site Selection") Subcommittee (Dennehy, Gibbs,
 Berke, Zagaria)
 1. Subcommittee members to share updates
 2. Conservation assessment proposal for FY25 updates
6. Project Reports
 A. Conservation Projects - no priority projects
 B. Maintenance Projects
 1. Rustie Diptych II - Staff to provide updates to inground light fixture replacement
 regarding a quote for additional work to replace the electrical conduit.
 2. Portland Bricks (Dennehy, Gibbs) Committee member updates from artist Ayumi Horie.
7. Other Business
8. Public Comment
9. Meeting Adjourns

Next Meeting - September 17, 2025




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 Anna Berke, Chair
 Sharon Dennehy, Vice-Chair
 Kat Zagaria Buckley
 Phoebe Cole
 Alison Gibbs
 Kelly Hrenko, City Manager appointee
 Justin Levesque
 Sarah Michniewicz, City Councilor
 Stephanie Motter
 John Whipple
 Ronnie Wilson, Creative Portland appointee

 Management & Administration
 Sean King, Urban Designer with Planning & Urban Development Department

 PORTLAND PUBLIC ART COMMITTEE
 July 16, 2025 Minutes
 4:00 p.m. – 6:00 p.m. online via Zoom link

 Due to the existence of an emergency or urgent issue the Portland Public Art Committee will conduct
 this meeting by remote methods/technology at the Zoom link provided below, in accordance with the
 requirements of 1 M.R.S. section 403-B and the City Council's Remote Participation Policy.

 Allow your computer to install the free zoom app to get the best meeting experience.

 For more information on how to use Zoom, please go to:
 https://content.civicplus.com/api/assets/18148b5d-f26e-472f-8d2c-245db97e5c27?cache=1800 Public

 Public comment will be taken; written comments may be submitted to publicart@portlandmaine.gov

 Please click the link below to join the webinar:
 https://portlandmaine-gov.zoom.us/j/81634418875
 Or One tap mobile : US: +19292056099,,81634418875# or +13017158592,,81634418875#
 Or Telephone: Dial(for higher quality, dial a number based on your current location):
 US: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782
 or +1 346 248 7799
 Webinar ID: 816 3441 8875
  International numbers available: https://portlandmaine-gov.zoom.us/u/kcytm2arCM
 ------------
1. Call to Order (Berke)
 + Roll call (King) Meeting start at 4:02pm. Committee members absent (Dennehy, Cole, Michniewicz,
 Whipple)
 + May 21, 2025 meeting minutes Motion to Approve Meeting Minutes (KZ), second (AG), All
 approved by show of hands

2. Governance/Board Development (Berke, Dennehy)
 A. Committee member seat updates. New committee member – Justin Levesque. Committee
 member reappointments – Anna Berke, Alison Gibbs, Kat Buckley.
 • Chair Berke introduced Levesque to the Public Art Committee.
 • Chair Berke self-nominated to continue as Chair for the upcoming year, seconds by
 Zagaria & Hrenko to support Chair nomination. Chair Berke nominated Dennehy to
 continue as Vice-Chair, second by Zagaria. Chair Berke motions to elect Committee
 member Zagaria to support the Committee Chair officers, second by Hrenko. All
 Committee positions approved by show of hands (7-0).


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 B. Annual plan report FY25 & Proposed budget FY26 draft updates. Met with Staff to finalize annual
 plan report with recommendations and feedback from committee members.
 • Chair Berke introduced and Staff shared updates about the draft Annual Plan and
 Proposed Budget that incorporates Committee members feedback. A final version will
 be shared with the entire Committee at an upcoming meeting.
3. Staff Communications (King)
 A. City Council agenda request for July 14th to accept gift of public art from applicants Judith
 Kendrich & Jim DiBiase. City Council voted unanimously to accept the proposed gift of public art
 during its 7/14 meeting, this information and access easement will be shared with the Portland
 Water District in anticipation to its Board of Trustee meeting to be held 7/28.
 B. Public art fund balance – No updates or invoices paid since last meeting on May 21, 2025
 C. Encumbrances for new acquisitions of public art – No updates
4. Subcommittee Reports

 + Acquisitions (Formerly “Gifts”) Subcommittee (Cole, Zagaria, Hrenko)
 1. Subcommittee members to share updates. Zagaria will continue to communicate with
 the gift donors for the India Street monument. Hrenko & Dennehy met with gift donors
 for a potential project in Kennedy Park.

 + Communications Subcommittee (Motter, Berke, Gibbs)
 1. Subcommittee members to share updates. Motter suggest to highlight to recent
 acceptance of the public art gift by City Council on social media.

 + Collection Management (Formerly “Site Selection”) Subcommittee (Dennehy, Gibbs, Berke,
 Zagaria)
 1. Subcommittee members to share updates.
 2. Conservation assessment proposal for FY25 updates. Committee members continue to
 coordinate with conservators for proposals and quotes to review at an upcoming
 meeting.

5. Project Reports

 A. Conservation Projects
 1. Jewell Box – Committee member and/or Staff to provide updates and
 coordination with service providers about possible alterations to remediate issues
 with vandalism. No updates

 2. Passing the Torch – Staff to provide updates on overall traffic and lighting performance.
 The City’s Transportation Systems Engineer provided vehicle crash data to confirm the
 irregularity of incidents and prevalence of those crashes with drivers under suspicion of
 substance use. In addition, the street lighting is completely operational with no outages
 as of June 26, 2025. The Department of Public Works is evaluating the potential
 replacement of roadway signage. Committee members request that Staff continue to
 coordinate with Public Works Staff about roadway signage at the approach to the
 roundabout.


 3. Rustle Diptych II – Staff to provide updates to inground light fixture replacement
 regarding a quote for additional work to replace the electrical conduit. Committee
 members request comparison quote and schedule of excavation work to review at an
 upcoming meeting.


 Page 4
 4. Langlais Birdhouse Heads – Committee member updates from Tuckerbrook
 Conservation LLC. No updates


 5. Portland Bricks (Dennehy, Gibbs) – Committee member updates from artist Ayumi
 Horie. No updates

6. Other Business No new business

7. Public Comment

 • One public comment (J. Kendrick)

8. Meeting adjourns at 4:43pm




 Page 5
FY26 - Public Art Fund (July 2025-June 2026)
TOTAL PPAC Balance
 A Total Balance (includes FY26) $ 411,205.85
 B Total Encumberances $ 202,172.00
 C Remaining Balance $ 209,033.85

Remaining Encumbrances from approved budget plans
 Activity Description Budget
 A Congress Square Public Art New Commission - Sarah Sze artist $ 176,000.00
 B Bramhall Square Artwork New Commission - Chris Miller artist $ 26,172.00
 Total Encumbered $ 202,172.00

FY25 - Proposed Budget Breakdown
 Activity Description Proposed FY26 Budget Current Budget Balance
 To cover routine maintenance, priority conservation
 A Conservation and Maintenance items
 To cover repairs, theft, relocation, Community Art
 B Contingency Fund grant, plaque purchase, etc.
 C New Artwork New acquisition + install:
 Total FY26 Budget $ 50,000 $ 50,000.00



 FY25 Expenses Funding Source Total (PAID) Project Notes




 Subtotal Expenses $ -




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