Ethics Commission — Portland, ME
Date: 2026-01-27
Time: 17:30

ETHICS COMMISSION MEMBERS
 Carolyn Braun
 Peter Goldman
Tuesday, January 27, 2026 at 5:30 PM Jennifer Goodwin
Anita LaChance Conference Room 209, William Hayward
 Maria Maffucci
City Hall, 2nd Floor. Rosemary Paine
 Jennifer Wriggins




The Ethics Commission will conduct this meeting in person in The Anita LaChance Conference Room 209,
City Hall, 2nd Floor

PUBLIC COMMENT INFORMATION:
To submit written public comment on an agenda item, email ethics@portlandmaine.gov. Submissions must be
received by 12:00 pm the day before the Ethics Commission meeting to guarantee their inclusion in the agenda
packet. All submissions must include the commenter's name and legal address. To help ensure your comment is
submitted for the correct item, please include the name of the agenda item (see below).


AGENDA:

1. Call to Order

2. Roll Call

3. Approval of Minutes from Previous Meeting

 i. Meeting - Tuesday December 30, 2025
4. Unfinished Business

 i. Confidentiality Policy
 ii. Conflict of Interest Policy Chat GPT
5. Hour Mark-10 Minute Recess

6. New Business

7. Executive Session
 The Commission may enter executive session pursuant to 1 MRS sec. 405(6)(E) to discuss
 the Commission's legal duties in responding to an ethics complaint.
8. Next Meeting Date

9. Adjourn



 1

ETHICS COMMISSION MEMBERS
 Carolyn Braun
 Peter Goldman
Tuesday, January 27, 2026 at 5:30 PM Jennifer Goodwin
Anita LaChance Conference Room 209, William Hayward
 Maria Maffucci
City Hall, 2nd Floor. Rosemary Paine
 Jennifer Wriggins




The Ethics Commission will conduct this meeting in person in The Anita LaChance Conference Room 209,
City Hall, 2nd Floor

PUBLIC COMMENT INFORMATION:
To submit written public comment on an agenda item, email ethics@portlandmaine.gov. Submissions must be
received by 12:00 pm the day before the Ethics Commission meeting to guarantee their inclusion in the agenda
packet. All submissions must include the commenter's name and legal address. To help ensure your comment is
submitted for the correct item, please include the name of the agenda item (see below).


AGENDA:

1. Call to Order

2. Roll Call

3. Approval of Minutes from Previous Meeting

4. Unfinished Business

 i. Confidentiality Policy
5. Hour Mark-10 Minute Recess

6. New Business

7. Next Meeting Date

8. Adjourn




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 CITY OF PORTLAND, MAINE

 CONFIDENTIALITY POLICY

 Introduction
Everyone who lives or works in Portland has the right to trust that their government will
serve them honestly, fairly, and with equity. They must be able to rely on City personnel
to place the public interest – the community’s interest – ahead of their individual
advancement and interests, whether financial or personal.

On this score, City personnel1 have a duty to preserve Confidential Information and protect
it from unauthorized disclosure.

1. Confidential Information.

 a. Disclosure Prohibited. The unauthorized disclosure of the City’s
 Confidential Information to outsiders or using Confidential Information for
 personal profit or advantage is prohibited.

 b. Definition of Confidential Information. “Confidential Information”
 shall mean any information in the City’s possession or control, or that comes into
 the City’s possession or control during or following the term of any City personnel
 and their association with the City, of any kind and in any form relating to any aspect
 of the City’s business, projects, plans, affairs, products, or services that is not
 generally known which, by its disclosure, would give the disclosing party a personal
 or competitive advantage. By way of illustration only and not as a limitation
 “Confidential Information” includes strategies, designs, drawings, sketches,
 models, prototypes, patterns, notes, memoranda, letters, emails, papers, charts, data,
 documentation, code, firmware, formulae, discussions, plans, software, programs,
 algorithms, know-how, branding and/or marketing materials, and information
 developed by the City or developed by third parties for the City or submitted by
 them to the City and any documents or things marked “CONFIDENTIAL”.

 c. Non-fixed Media. Confidential Information can and often does exist
 in forms not fixed in any medium, such as conversations and discussions. To
 be clear, it is the content of the information, not its form, that determines

1
 As used in this Policy the word “personnel” means any person who acts for or on behalf of the City regardless
whether they are paid or unpaid, elected or appointed or voluntary.

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 Confidentiality Policy
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 whether the information is Confidential Information. When in doubt whether
 the information is Confidential Information, City personnel should treat the
 information as Confidential Information.

 d. Irreparable Harm. All City personnel acknowledge that the
 Confidential Information is the valuable property of the City and is a valuable trade
 secret of the City. All City personnel further acknowledge that any disclosure or
 unauthorized use of the City’s Confidential Information will cause irreparable harm
 and loss to the City, or to the party entrusting the Confidential Information to the
 City, for which monetary damages would be inadequate compensation.

 e. Duty of Confidentiality. All City personnel understand and agree that
 by executing this Confidentiality Policy they are entering into a special relationship
 with the City imposing a duty of confidentiality upon them.

2. Insider Information. “Insider Information” is a form of Confidential
Information. Insider Information is non-public information which comes to City
personnel during their employment or during the course of their association with
the City. City personnel shall not use any Insider Information, or reveal it to others
who may use it, in connection with business transactions related to the City or
contemplated by the City. This applies not only to non-public information relating
to the City, but also to non-public information relating to third parties such as
individuals or businesses.

 ***

All City personnel who sign this Confidentiality Policy understand and agree that, by
signing below, they have read and understood this Policy and have agreed to its provisions,
terms and conditions.


SIGNATURE: ______________________________________


NAME: __________________________________________


TITLE: __________________________________________


DATE: __________________________________________

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 Confidentiality Policy
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