Committee of the Whole — Aurora, IL
Date: 2018-09-18

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 September 18, 2018
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 4, 2018

 18-0844 Approval of the Tuesday, September 4, 2018 Committee of the Whole Meeting
 Minutes.

 PUBLIC COMMENT

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, September 13, 2018 and
 Reviewed the Following Items:
 18-0698 An Ordinance Granting a Special Use Permit for a Video Gaming Terminals
 License on the Property Located at 4430 Fox Valley Center Drive, Unit 108
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0816 A Resolution Authorizing Annual Action Plan Substantial Amendments (2018-#3)
 to Reflect Funding Re/Allocations for Prior Year Program Resources .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 Planning & Development Committee Resolution

 18-0668 A Planning and Development Committee Resolution Approving a Revision to the
 Final Plan on Lots 1 and 2 of Yorkshire Plaza Subdivision located at the northwest
 corner of Route 59 and New York Street now known as Pacifica Square
 (FINAL/APPEALABLE)




City of Aurora Page 1 Printed on 9/14/2018
Committee of the Whole Agenda - Final September 18, 2018


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, September 11, 2018 and Reviewed the
 Following Items:
 18-0677 A resolution to authorize the Director of Purchasing to execute a contract with
 Group Management, Inc.,1833 Kenilworth Place, Aurora, IL 60506, in the amount
 of $29,100.00 for the DSC Building Engineering Division Workstations.
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 18-0678 A resolution authorizing the Director of Purchasing to enter into an agreement with
 LJ Morse Construction Company, 128 S. Broadway, Aurora, IL 60505 in the
 amount of $491,700.00 for the DSC Building Engineering/Planning Divisions
 Interior Renovations .
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 18-0699 A Resolution to accept the low bid from National Restoration Systems, Inc. located
 at 1500 Hicks Road, Rolling Meadows, IL for the repairs to the Stolp Island Place
 Parking Deck ("SIP") in the amount of $51,191.00 .
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 18-0786 A Resolution authorizing the execution of a memorandum of understanding
 between the City of Aurora, Kane County and the City of Elgin; the participation in
 the 2018 Edward Byrne Memorial Justice Assistance Grant (JAG) program; and
 the use of the City of Aurora's portion toward the Aurora Police Department
 equipment purchase. (Public Hearing at City Council on September 25, 2018)).
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 18-0808 A resolution authorizing the Director of Purchasing to enter into an agreement with
 Geneva Construction Company, PO Box 998, Aurora, IL 60507 in the amount of
 $299,755.00 for the Downer Place and Water Street Improvements .
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, September 11, 2018 and
 Reviewed the Following Items:
 18-0644 An Ordinance Amending Chapter 32 of the City of Aurora Code of Ordinances
 titled "Peddlers and Solicitors".
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0782 Tag Day: Girl Scouts of Greater Chicago and Northwest Indiana Fall Product
 Program from October 1, 2018 to October 21, 2018.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)
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Committee of the Whole Agenda - Final September 18, 2018


 18-0783 Tag Day: Girl Scouts of Greater Chicago and Northwest Indiana Cookie Sales
 Program from January 1, 2019 to January 21, 2019.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0784 Tag Day: Girl Scouts of Northern Illinois Fall Product Program from October 1,
 2018 to October 21, 2018.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0785 Tag Day: Girl Scouts of Northern Illinois Cookie Sales Program from January 4,
 2019 to March 17, 2019.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0806 A Parking Study for Baldwin Court. Ward 9, Alderman Bugg.

 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0809 Bednarcik Junior High School HSO is requesting permission to stage The Running
 of the Bulldogs 5K Run/Walk on Saturday, October 13 at 8:00 am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0813 The Aurora Girl Scouts are requesting permission to stage the Girl Scout Kick-Off
 and Ice Cream Social on Water Street Mall on Sunday, September 30, 2018 from
 1:00 to 3:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0835 SciTech Hands on Museum is requesting permission to stage their 30th Birthday
 Bash on Sunday, September 30, 2018 from 1:00 to 6:00 pm in Lot D.
 FORWARDED WITH NO RECOMMENDATIONS

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On [enter date] and
 Reviewed the Following Items:
 18-0805 A Resolution authorizing the Director of Purchasing to execute Change Order
 Number 1 to the Contract with Swallow Construction, 4250 Lacey Road, Downers
 Grove, IL 60515 for the Tall Oaks Water Main Improvements - Phase 2, in Ward 1 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0807 A Resolution accepting the improvements and maintenance security for Aurora
 University - Spartan Athletic Park - Watermain : 1000 Edgelawn Dr.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0820 An Ordinance Amending Chapter 2, Article VI. Entitled “Sustainable Aurora” (The
 Mayor’s Sustainable Aurora Advisory Board).
 COMMITTEE RECOMMENDED: APPROVAL 2-0



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Committee of the Whole Agenda - Final September 18, 2018


 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 18-0847 A Resolution Reappointing Leticia Morales-Perez and Ramona Wood to the
 Aurora Civil Service Commission.

 STAFF REPORT

 18-0848 Emergency Management Update.

 REQUESTS AND REFERRALS

 18-0845 Requesting approval of a Plan Description Revision of the Savannah Crossing
 (TMK Aurora Venture, LLC) Planned Development District for the property located
 at 1382 Butterfield Road being north of Butterfield Road and east of Church Road
 (HZ Props RE, Ltd./Popeye's - 18-0845 / BA35/4-17.220--SUPD/R/Fpn - JM -
 Ward 1)

 18-0846 Requesting approval of a Final Plan for Lot 10 of Savannah Crossing Subdivision
 located at 1382 Butterfield Road being north of Butterfield Road and east of
 Church Road for a Restaurant with a drive-through facility (2530) Use (HZ Props
 RE, Ltd./Popeye's - 18--846 / BA35/4-17.220--SUPD/R/Fpn - JM - Ward 1)

 CLOSED SESSION

 ADJOURN




City of Aurora Page 4 Printed on 9/14/2018

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 September 18, 2018
 5:00 PM




 ROLL CALL

 Mayor Irvin called the Committee of the Whole meeting to order at 5:02 P.M.
 and the roll was called.
 Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman
 Edward Bugg, Alderman Sherman Jenkins, Alderman Bob O'Connor, and
 Mayor Richard Irvin
 Absent 1 - Alderman Judd Lofchie


 MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 4, 2018

 18-0844 Approval of the Tuesday, September 4, 2018 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to
 approve and file the minutes as approved. The motion carried by voice vote.

 PUBLIC COMMENT

 There were no members of the public present who wished to addressed
 members of City Council.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, September 13, 2018 and
 Reviewed the Following Items:

 18-0698 An Ordinance Granting a Special Use Permit for a Video Gaming
 Terminals License on the Property Located at 4430 Fox Valley Center
 Drive, Unit 108
 Owners, Tim Axarides and Steve Dellis were present to answer questions.

 (PLACED ON CONSENT AGENDA)

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Committee of the Whole Meeting Minutes - Final September 18, 2018

 Enactment No: O18-075


 18-0816 A Resolution Authorizing Annual Action Plan Substantial Amendments
 (2018-#3) to Reflect Funding Re/Allocations for Prior Year Program
 Resources.
 Amy Munro, Redevelopment Coordinator, and Dan Barreiro, Chief Development Officer
 provided information regarding the item and answered questions.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R18-246


 Planning & Development Committee Resolution

 18-0668 A Planning and Development Committee Resolution Approving a
 Revision to the Final Plan on Lots 1 and 2 of Yorkshire Plaza Subdivision
 located at the northwest corner of Route 59 and New York Street now
 known as Pacifica Square
 Ed Sieben, Planning and Zoning Administrator, and Petitioners, David Dorgan, UIS
 LLC and Judy Ni, Windfall Group were present.
 This P&D Resolution was finalized (appealable)

 Enactment No: PDFNL18-022


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, September 11, 2018 and Reviewed the
 Following Items:

 18-0677 A resolution to authorize the Director of Purchasing to execute a contract
 with Group Management, Inc.,1833 Kenilworth Place, Aurora, IL 60506, in
 the amount of $29,100.00 for the DSC Building Engineering Division
 Workstations.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-240


 18-0678 A resolution authorizing the Director of Purchasing to enter into an
 agreement with LJ Morse Construction Company, 128 S. Broadway,
 Aurora, IL 60505 in the amount of $491,700.00 for the DSC Building
 Engineering/Planning Divisions Interior Renovations .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-241



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Committee of the Whole Meeting Minutes - Final September 18, 2018

 18-0699 A Resolution to accept the low bid from National Restoration Systems,
 Inc. located at 1500 Hicks Road, Rolling Meadows, IL for the repairs to
 the Stolp Island Place Parking Deck ("SIP") in the amount of $51,191.00 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-242


 18-0786 A Resolution authorizing the execution of a memorandum of
 understanding between the City of Aurora, Kane County and the City of
 Elgin; the participation in the 2018 Edward Byrne Memorial Justice
 Assistance Grant (JAG) program; and the use of the City of Aurora's
 portion toward the Aurora Police Department equipment purchase.
 (Public Hearing at City Council on September 25, 2018)).
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R18-245


 18-0808 A resolution authorizing the Director of Purchasing to enter into an
 agreement with Geneva Construction Company, PO Box 998, Aurora, IL
 60507 in the amount of $299,755.00 for the Downer Place and Water
 Street Improvements.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-247


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, September 11, 2018 and
 Reviewed the Following Items:

 18-0644 An Ordinance Amending Chapter 32 of the City of Aurora Code of
 Ordinances titled "Peddlers and Solicitors".
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: O18-077


 18-0782 Tag Day: Girl Scouts of Greater Chicago and Northwest Indiana Fall
 Product Program from October 1, 2018 to October 21, 2018.
 (INFORMATION ONLY)


 18-0783 Tag Day: Girl Scouts of Greater Chicago and Northwest Indiana Cookie
 Sales Program from January 1, 2019 to January 21, 2019.
 (INFORMATION ONLY)



City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final September 18, 2018

 18-0784 Tag Day: Girl Scouts of Northern Illinois Fall Product Program from
 October 1, 2018 to October 21, 2018.
 (INFORMATION ONLY)


 18-0785 Tag Day: Girl Scouts of Northern Illinois Cookie Sales Program from
 January 4, 2019 to March 17, 2019.
 (INFORMATION ONLY)


 18-0806 A Parking Study for Baldwin Court. Ward 9, Alderman Bugg.

 (INFORMATION ONLY)


 18-0809 Bednarcik Junior High School HSO is requesting permission to stage
 The Running of the Bulldogs 5K Run/Walk on Saturday, October 13 at
 8:00 am.
 (INFORMATION ONLY)


 18-0813 The Aurora Girl Scouts are requesting permission to stage the Girl Scout
 Kick-Off and Ice Cream Social on Water Street Mall on Sunday,
 September 30, 2018 from 1:00 to 3:00 pm.
 (INFORMATION ONLY)


 18-0835 SciTech Hands on Museum is requesting permission to stage their 30th
 Birthday Bash on Sunday, September 30, 2018 from 1:00 to 6:00 pm in
 Lot D.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On [enter date] and
 Reviewed the Following Items:

 18-0805 A Resolution authorizing the Director of Purchasing to execute Change
 Order Number 1 to the Contract with Swallow Construction, 4250 Lacey
 Road, Downers Grove, IL 60515 for the Tall Oaks Water Main
 Improvements - Phase 2, in Ward 1 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-243


 18-0807 A Resolution accepting the improvements and maintenance security for
 Aurora University - Spartan Athletic Park - Watermain : 1000 Edgelawn
 Dr.

City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final September 18, 2018


 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-244


 18-0820 An Ordinance Amending Chapter 2, Article VI. Entitled “Sustainable
 Aurora” (The Mayor’s Sustainable Aurora Advisory Board).
 (PLACED ON CONSENT AGENDA)

 Enactment No: O18-076


 MAYOR’S REPORT

 Mayor Irvin reported that Fiestas Patrias was a success and congratulated the
 organizers of the event.

 MAYORAL APPOINTMENTS

 18-0847 A Resolution Reappointing Leticia Morales-Perez and Ramona Wood to
 the Aurora Civil Service Commission.
 This Resolution was referred to the City Council

 Enactment No: R18-239


 STAFF REPORT

 18-0848 Emergency Management Update.

 This Presentation was (INFORMATION ONLY).


 REQUESTS AND REFERRALS

 18-0845 Requesting approval of a Plan Description Revision of the Savannah
 Crossing (TMK Aurora Venture, LLC) Planned Development District for
 the property located at 1382 Butterfield Road being north of Butterfield
 Road and east of Church Road (HZ Props RE, Ltd./Popeye's - 18-0845 /
 BA35/4-17.220--SUPD/R/Fpn - JM - Ward 1)
 This Petition was Forward to Planning Council to the Planning Council


 18-0846 Requesting approval of a Final Plan for Lot 10 of Savannah Crossing
 Subdivision located at 1382 Butterfield Road being north of Butterfield
 Road and east of Church Road for a Restaurant with a drive-through
 facility (2530) Use (HZ Props RE, Ltd./Popeye's - 18- 0846 /
 BA35/4-17.220--SUPD/R/Fpn - JM - Ward 1)
 This Petition was Forward to Planning Council to the Planning Council




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Committee of the Whole Meeting Minutes - Final September 18, 2018



 CLOSED SESSION

 A motion was made by Alderman Hart-Burns, seconded by Alderman Garza, to
 move into Closed Session immediately following the open portion of the
 meeting to discuss matters relating to the appointment, employment,
 compensation, discipline, performance, or dismissal of specific employes of
 the public or legal counsel for the public body pursuant to 5 ILCS 120/2(c)(1) of
 the Open Meetings Act. The motion carried.

 Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns,
 Alderman Mervine, Alderman Bugg, Alderman Jenkins and Alderman
 O'Connor

 ADJOURN

 A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to
 adjourn the open portion of the meeting. The motion carried by a voice vote.
 The open portion of the meeting was adjourned at 5:54 P.M. The closed portion
 of the meeting opened at 5:57 P.M. and adjounred at 6:16 P.M.



 Submitted by:_________________________________________________________
 Wendy McCambridge, City Clerk




City of Aurora Page 6