Committee of the Whole — Aurora, IL
Date: 2021-08-17

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 August 17, 2021
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the City Clerk's Office at (630) 256-3070 with any
 questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, AUGUST 3, 2021 COMMITTEE OF THE WHOLE
 MEETING
 21-0612 Approval of the Minutes of the Tuesday, August 3, 2021, Committee of the Whole
 Meeting.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Building, Zoning and Economic Development Committee Meeting
 on August 11, 2021 was cancelled.

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On August 12, 2021 and Reviewed the Following Items:

 21-0563 A Resolution Authorizing Full Circle Training Solutions of Morgantown, West
 Virginia to Provide Training to the Police Department for Compliance with Federal
 and State Police Reporting Requirements.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0597 A Resolution Authorizing the Participation in and Completion of the ComEd Green
 Region Program for the Riverside Pollinator Garden.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 1 Printed on 8/17/2021
Committee of the Whole Agenda - Final August 17, 2021


 21-0602 A Resolution authorizing the City of Aurora to enter into a Lease Agreement of City
 Owned Property at 1130 Mitchell Road, Aurora, IL with Linares Partners LLC d/b/a
 Indian Trail Plaza.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0606 Acceptance of the 2020 Annual Financial Reports for the City, TIF funds, and
 Single Audit reporting requirements.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0614 A Resolution approving an extension of parking lot lease agreement with
 Hollywood Casino-Aurora, Inc., for the property located at 201 N. River Street, and
 known as the HCA-West lot, for an additional two years.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0616 A Resolution to use the City's primary fiber vendor, NTI National Technologies,
 Downers Grove, IL, for emergency fiber optic repairs for an annual amount not to
 exceed $50,000.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0617 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 Lite Construction, Inc., 711 S. Lake Street, Montgomery, IL 60538 for New York
 Street Bridge Stairs in the amount of $144,902.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Public Health, Safety and Transportation Committee Met On August 10, 2021 and
 Reviewed the Following Items:
 21-0578 A Resolution authorizing the execution of a memorandum of understanding
 between the City of Aurora, Kane County and the City of Elgin; the participation in
 the 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) program; and
 the use of the City of Aurora's portion toward the Aurora Police Department
 equipment purchase.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0600 A Resolution establishing the maximum number of Class C: Specialty On-Site
 Consumption liquor licenses (unofficially related to the application from Smash
 Factor Indoor Golf, LLC d/b/a Smash Factor Indoor Golf at 367 S Rte 59, Aurora).
 [Ward 10]
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0607 A Resolution authorizing Annual Action Plan Substantial Amendment 2021-#2 to
 reallocate prior year resources and current year resources in response to the
 Corona Virus pandemic and other eligible activities.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

City of Aurora Page 2 Printed on 8/17/2021
Committee of the Whole Agenda - Final August 17, 2021


 21-0569 Charitable Solicitation Application for Boy Scouts of America Troop 81-Ticket
 Sales for Annual Pancake Breakfast Fundraiser From September 11, 2021 thru
 October 31, 2021.
 INFORMATION ONLY

 21-0595 Charitable Solicitation Application for Knights of Columbus Council 14825 Tootsie
 Roll Drive on September 3, 2021 thru September 27, 2021.
 INFORMATION ONLY

 21-0610 Charitable Solicitation Application for Three Fires Council, Boy Scouts of America
 popcorn sale from August 15, 2021 thru November 1, 2021.
 INFORMATION ONLY

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Infrastructure & Technology Committee Met On August 9, 2021 and Reviewed
 the Following Items:
 21-0559 A Resolution allowing the Director of Purchasing to approve Change Order 1 to
 the Contract with W.E. Mundy Landscaping & Garden Center, Inc. for the 2021
 Citywide Landscaping Repair and Maintenance Program.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 21-0601 A Resolution to award a contract to Hard Rock Concrete Cutters, Inc. in the bid
 amount of $33,687.50 for the 2021 Sidewalk Cutting Project.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 21-0605 A Resolution authorizing the Director of Purchasing to execute a contract for the
 Downtown Bike Path Rehabilitation project located in Wards 4 and 6 with Geneva
 Construction Co., Aurora, IL in the bid amount of ($288,379.00).
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On August 3, 2021 and
 Reviewed the Following Items:
 21-0543 A Resolution to approve the City of Aurora Aldermen to attend the Annual IML
 Conference.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0592 An Ordinance amending Article 2-VI-5 to Codify Aurora's Technical Boards and
 Commissions by adding sections 2-540 (Building Code of Appeals), 2-545
 (Electrical Commission), 2-550 (Fire Code Board of Appeals), 2-555 (Permanent
 Building and Fire Code Committee) and 2-560 (Permanent Housing Code
 Committee).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

City of Aurora Page 3 Printed on 8/17/2021
Committee of the Whole Agenda - Final August 17, 2021


 21-0593 A Resolution Approving the Appointments of the Members of the city's
 Administrative Boards including the Civil Service Commission; Fox Walk Overlay
 District Design Review Committee; Human Relations Commission; and
 Preservation Commission.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0598 An Ordinance amending various provisions of Division 2-V-2 of Chapter 2 of the
 Code of Ordinances pertaining to purchases.
 COMMITTEE RECOMMENDED: PENDING

 REPORT

 21-0637 Treasurer's Report - July 2021.

 21-0638 Corporate Funds Investment Report - Second Quarter 2021.

 MAYOR’S REPORT

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4 Printed on 8/17/2021

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 August 17, 2021
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the City Clerk's Office at (630) 256-3070 with any
 questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:01 p.m. and the roll was called.

 Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith,
 Alderman Edward Bugg, Alderwoman Shweta Baid, Alderman-At-Large Ron
 Woerman, and Mayor Richard Irvin
 Absent 1 - Alderman-At-Large Sherman Jenkins


 MINUTES OF THE TUESDAY, AUGUST 3, 2021 COMMITTEE OF THE WHOLE
 MEETING

 21-0612 Approval of the Minutes of the Tuesday, August 3, 2021, Committee of
 the Whole Meeting.
 A motion was made by Alderwoman Hart-Burns and seconded by Alderman
 Franco to approve the minutes as presented. The motion carried by voice
 vote.

 PUBLIC COMMENT

 The CIty Clerk read the Rules for Public Comment and the following members
 of the public presented comments to the Committee of the Whole:

 Nicole Mullins spoke regarding the State Farm Neighborhood Assistance Grant
 opportunity currently available to Culture Stock.
 Todd VonOhlen spoke regarding the upcoming Aurora Uke Fest scheduled for
 August 22, 2021.
 Jennifer Sigwerth spoke regarding the State Farm Neighborhood Assistance
 Grant opportunity currently available to Culture Stock.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final August 17, 2021



 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Building, Zoning and Economic Development Committee meeting scheduled for
 August 11, 2021 was cancelled, therefore there was no report to the Committee of the
 Whole.

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On August 12, 2021 and Reviewed the Following Items:

 21-0563 A Resolution Authorizing Full Circle Training Solutions of Morgantown,
 West Virginia to Provide Training to the Police Department for
 Compliance with Federal and State Police Reporting Requirements.
 (PLACED ON CONSENT AGENDA)


 21-0597 A Resolution Authorizing the Participation in and Completion of the
 ComEd Green Region Program for the Riverside Pollinator Garden.
 (PLACED ON CONSENT AGENDA)


 21-0602 A Resolution authorizing the City of Aurora to enter into a Lease
 Agreement of City Owned Property at 1130 Mitchell Road, Aurora, IL with
 Linares Partners LLC d/b/a Indian Trail Plaza.
 (PLACED ON CONSENT AGENDA)


 21-0606 Acceptance of the 2020 Annual Financial Reports for the City, TIF funds,
 and Single Audit reporting requirements.
 Martin Lyons, Chief Financial Officer - City of Aurora, spoke briefly regarding this item.

 (PLACED ON CONSENT AGENDA)


 21-0614 A Resolution approving an extension of parking lot lease agreement with
 Hollywood Casino-Aurora, Inc., for the property located at 201 N. River
 Street, and known as the HCA-West lot, for an additional two years.
 (PLACED ON CONSENT AGENDA)


 21-0616 A Resolution to use the City's primary fiber vendor, NTI National
 Technologies, Downers Grove, IL, for emergency fiber optic repairs for
 an annual amount not to exceed $50,000.
 (PLACED ON CONSENT AGENDA)



City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final August 17, 2021



 21-0617 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with Lite Construction, Inc., 711 S. Lake Street, Montgomery,
 IL 60538 for New York Street Bridge Stairs in the amount of
 $144,902.00.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Public Health, Safety and Transportation Committee Met On August 10, 2021 and
 Reviewed the Following Items:

 21-0578 A Resolution authorizing the execution of a memorandum of
 understanding between the City of Aurora, Kane County and the City of
 Elgin; the participation in the 2021 Edward Byrne Memorial Justice
 Assistance Grant (JAG) program; and the use of the City of Aurora's
 portion toward the Aurora Police Department equipment purchase.
 (PLACED ON CONSENT AGENDA)


 21-0600 A Resolution establishing the maximum number of Class C: Specialty
 On-Site Consumption liquor licenses (unofficially related to the
 application from Smash Factor Indoor Golf, LLC d/b/a Smash Factor
 Indoor Golf at 367 S Rte 59, Aurora). [Ward 10]
 (PLACED ON CONSENT AGENDA)


 21-0607 A Resolution authorizing Annual Action Plan Substantial Amendment
 2021-#2 to reallocate prior year resources and current year resources in
 response to the Corona Virus pandemic and other eligible activities.
 (PLACED ON CONSENT AGENDA)


 21-0569 Charitable Solicitation Application for Boy Scouts of America Troop
 81-Ticket Sales for Annual Pancake Breakfast Fundraiser From
 September 11, 2021 thru October 31, 2021.
 (INFORMATION ONLY)


 21-0595 Charitable Solicitation Application for Knights of Columbus Council
 14825 Tootsie Roll Drive on September 3, 2021 thru September 27,
 2021.
 (INFORMATION ONLY)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final August 17, 2021



 21-0610 Charitable Solicitation Application for Three Fires Council, Boy Scouts of
 America popcorn sale from August 15, 2021 thru November 1, 2021.
 (INFORMATION ONLY)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Infrastructure & Technology Committee Met On August 9, 2021 and Reviewed
 the Following Items:

 21-0559 A Resolution allowing the Director of Purchasing to approve Change
 Order 1 to the Contract with W.E. Mundy Landscaping & Garden Center,
 Inc. for the 2021 Citywide Landscaping Repair and Maintenance
 Program.
 (PLACED ON CONSENT AGENDA)


 21-0601 A Resolution to award a contract to Hard Rock Concrete Cutters, Inc. in
 the bid amount of $33,687.50 for the 2021 Sidewalk Cutting Project.
 (PLACED ON CONSENT AGENDA)


 21-0605 A Resolution authorizing the Director of Purchasing to execute a contract
 for the Downtown Bike Path Rehabilitation project located in Wards 4
 and 6 with Geneva Construction Co., Aurora, IL in the bid amount of
 ($288,379.00).
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On August 3, 2021 and
 Reviewed the Following Items:

 21-0543 A Resolution to approve the City of Aurora Aldermen to attend the Annual
 IML Conference.
 (INFORMATION ONLY)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final August 17, 2021



 21-0592 An Ordinance amending Article 2-VI-5 to Codify Aurora's Technical
 Boards and Commissions by adding sections 2-540 (Building Code of
 Appeals), 2-545 (Electrical Commission), 2-550 (Fire Code Board of
 Appeals), 2-555 (Permanent Building and Fire Code Committee) and
 2-560 (Permanent Housing Code Committee).
 Marissa Spencer, Assistant Corporation Counsel - City of Aurora, spoke briefly
 regarding this item.
 Alex Voigt, Deputy Chief of Staff - City of Aurora, spoke briefly regarding this item.
 (PLACED ON CONSENT AGENDA)


 21-0593 A Resolution Approving the Appointments of the Members of the city's
 Administrative Boards including the Civil Service Commission; Fox Walk
 Overlay District Design Review Committee; Human Relations
 Commission; and Preservation Commission.
 (PLACED ON CONSENT AGENDA)


 21-0598 An Ordinance amending various provisions of Division 2-V-2 of Chapter
 2 of the Code of Ordinances pertaining to purchases.
 Martin Lyons, Chief Financial Officer - City of Aurora, spoke regarding this item.
 Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, spoke
 regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


 REPORT

 21-0637 Treasurer's Report - July 2021.

 Martin Lyons, Chief Financial Officer - City of Aurora, spoke regarding this item.

 This report was accepted and filed.


 21-0638 Corporate Funds Investment Report - Second Quarter 2021.

 Martin Lyons, Chief Financial Officer - City of Aurora, spoke regarding this item.

 This report was accepted and filed.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final August 17, 2021



 MAYOR’S REPORT

 Mayor Irvin presented Martin Lyons with the Mayor's Award of Excellence. Mayor Irvin
 thanked Mr. Lyons for his service to the City of Aurora and congratulated him on his
 retirement. Mr. Lyons thanked the members of City Council as well as his staff in the
 Finance Department for working with him throughout the years. Mr. Lyons also
 thanked the City's management team and Ken Schroth for their teamwork during the
 pandemic. Mr. Lyons also thanked his wife, Judy.

 Mayor Irvin discussed the Census 2020 data that was released on August 12, 2021.

 Clayton Muhammad discussed the back-to-school events that were recently held in the
 various wards throughout the City of Aurora.

 Bryan Gay, President & CEO of Invest Aurora, discussed the upcoming Back to
 Business Grant administered through the Illinois Department of Commerce and
 Economic Opportunity.

 ALDERMAN'S CORNER

 Alderwoman Garza presented an update regarding events and happenings in Ward 2.


 CLOSED SESSION

 There was no need for a closed session at this meeting.


 ADJOURN

 A motion was made by Alderwoman Hart-Burns and seconded by Alderman
 Franco to adjourn the meeting. The motion carried by voice vote and the
 meeting adjourned at 6:13 p.m.



 Submitted by:

 _________________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final August 17, 2021



 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 7