Finance Committee — Aurora, IL
Date: 2022-10-27

City Hall - 2nd Floor Council
 City of Aurora Chambers
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Chairperson Carl Franco
 Vice Chair Sherman Jenkins
 Thursday Alderwoman Shweta Baid
 Alderman Edward J. Bugg
 October 27, 2022 Alderwoman Scheketa Hart-Burns

 1:00 PM

 NOTE 1:00 PM START TIME FOR THIS MEETING


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions.
 CALL TO ORDER

 ROLL CALL

 APPROVAL OF MINUTES

22-0835 Approval of the minutes of the Finance Committee meeting held on October 13,
 2022.

 PUBLIC COMMENT

 AGENDA

22-0781 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with Edwin Hancock Engineering Co. in the not to exceed amount of
 $79,584.00, and the appropriation of $444,272.00 of MFT Funds for the
 Montgomery Road Resurfacing Project.

22-0782 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with Thomas Engineering Group in the not to exceed amount of
 $102,814.00, and the appropriation of $430,814.00 of MFT Funds for the Liberty
 Street Resurfacing Project.

22-0799 A Resolution authorizing the appropriation and expenditure of MFT funds for snow
 removal operations in 2023 in an amount up to $2,759,600.00.

22-0803 A Resolution authorizing the supplement appropriation and expenditure of MFT
 funds for snow removal operations in 2022 in an amount up to $180,000.00.




City of Aurora Page 1 Printed on 10/25/2022
Finance Committee Agenda - Final October 27, 2022


22-0811 A Resolution to accept agreement number 823029 between the State of Illinois,
 Illinois Criminal Justice Information Authority (ICJIA) & the City of Aurora for a
 Youth Violence Prevention Program Grant for the Youth Services Division.

22-0817 A Resolution authorizing the purchase of a subscription for Legislative
 Management and FOIA Management software from Granicus, Inc., Denver, CO, for
 three years for a total award of $242,365.26..

22-0828 A Resolution authorizing the engagement of Sikich LLP to conduct the audit of all
 funds and accounts of the City for the fiscal years ending December 31, 2022,
 2023, 2024, 2025, and 2026.

22-0838 A Resolution authorizing the execution of labor agreement between the City of
 Aurora and Fire Local 99 from January 1, 2022 to December 31, 2025.

22-0845 A Resolution authorizing a one-year extension of an agreement with Vision M.A.I.,
 LLC for the governmental affairs consulting services of Bukola Bello.

22-0848 A Resolution Authorizing the Director of Purchasing to Execute the Engineering
 Services Agreement Supplement #2 in the amount of $22,733.59 with HR Green,
 Inc for the Paramount Riverwalk Promenade Project Phase II Engineering.

22-0863 A Resolution Authorizing an Agreement with Roger C. Marquardt & Co. for the
 Government Affairs Consulting Services of Scott Marquardt.

22-0864 A Resolution authorizing the annual maintenance renewal for VMware Server
 software (VMware) used by the City of Aurora through CDW Government, Inc.,
 Vernon Hills IL in the amount of $55,104.58.

22-0865 A Resolution authorizing purchase of ArcGIS 3D Analyst software from
 Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in
 the amount of $2,500.00 as an additional product of Arc Geographic Information
 System (ArcGIS).

22-0849 Introduction of the 2023 Proposed City of Aurora Budget

22-0851 Review of the Proposed 2023 City Budget - Fire, Community Affairs and Special
 Events.

22-0867 A Resolution approving the purchase of bulk rock salt in the amount of $69.59 per
 ton from Morton Salt Inc., Chicago, IL, for the Division of Street Maintenance under
 the State of Illinois Joint Purchasing Agreement Bid for the 2022-2023 winter
 season.

22-0868 A Resolution authorizing the Chief Financial Officer/City Treasurer to disburse
 payments to eligible businesses recommended for award as part of the City’s
 Re-Start Retention Grant program to address business losses as a result of the
 COVID-19 pandemic.

 HELD

City of Aurora Page 2 Printed on 10/25/2022
Finance Committee Agenda - Final October 27, 2022


22-0726 A Resolution amending the fees related to Video Gaming as authorized under
 Chapter 8 ("Amusements") of the Code of Ordinances and establishing a fee
 schedule to become effective October 1, 2023.

 CLOSED SESSION

 ADJOURNMENT

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours
 in advance of the scheduled meeting. The Aldermen's Office can be reached in person
 at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at
 aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 3 Printed on 10/25/2022

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 October 27, 2022
 1:00 PM
 Chairperson Carl Franco
 Vice Chair Sherman Jenkins
 Alderwoman Shweta Baid
 Alderman Edward J. Bugg
 Alderwoman Scheketa Hart-Burns

 NOTE 1:00 PM START TIME FOR THIS MEETING


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions.

 CALL TO ORDER

 Chairperson Carl Franco called the meeting to order at 1:08 p.m.


 ROLL CALL

 Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta
 Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns

 APPROVAL OF MINUTES

 22-0835 Approval of the minutes of the Finance Committee meeting held on
 October 13, 2022.
 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that the minutes be accepted and filed. The motion carried.

 Ayes: 5


 PUBLIC COMMENT

 No registered speakers.


 AGENDA




City of Aurora Page 1
Finance Committee Meeting Minutes - Final October 27, 2022



 22-0781 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 3 Construction Engineering
 Services Agreement with Edwin Hancock Engineering Co. in the not to
 exceed amount of $79,584.00, and the appropriation of $444,272.00 of
 MFT Funds for the Montgomery Road Resurfacing Project .
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 22-0782 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 3 Construction Engineering
 Services Agreement with Thomas Engineering Group in the not to
 exceed amount of $102,814.00, and the appropriation of $430,814.00 of
 MFT Funds for the Liberty Street Resurfacing Project .
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 22-0799 A Resolution authorizing the appropriation and expenditure of MFT funds
 for snow removal operations in 2023 in an amount up to $2,759,600.00 .
 Presented by Tim Weidner and Ken Schroth, Engineering; Tim Forbes, Street
 Maintenance.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 22-0803 A Resolution authorizing the supplement appropriation and expenditure
 of MFT funds for snow removal operations in 2022 in an amount up to
 $180,000.00.
 Presented by Tim Weidner, Engineering; Tim Forbes, Street Maintenance.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5




City of Aurora Page 2
Finance Committee Meeting Minutes - Final October 27, 2022



 22-0811 A Resolution to accept agreement number 823029 between the State of
 Illinois, Illinois Criminal Justice Information Authority (ICJIA) & the City of
 Aurora for a Youth Violence Prevention Program Grant for the Youth
 Services Division.
 Presented by Simon Rodriguez, Youth and Senior Services.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 22-0817 A Resolution authorizing a three-year subscription agreement for
 Legislative Management and FOIA Management software from Granicus,
 Inc. in a total award amount of $242,365.26 ..
 Presented by Jeff Anderson, IT.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 22-0828 A Resolution authorizing the engagement of Sikich LLP to conduct the
 audit of all funds and accounts of the City for the fiscal years ending
 December 31, 2022, 2023, 2024, 2025, and 2026.
 Presented by Linda Read and Chris Minick, Finance.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 22-0838 A Resolution authorizing the execution of labor agreement between the
 City of Aurora and Fire Local 99 from January 1, 2022 to December 31,
 2025.
 Presented by Garrett Oros, Aurora Fire Department; Alisia Lewis, Human Resources;
 Chris Minick, Finance; Alex Alexandrou, Mayor's Office.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5




City of Aurora Page 3
Finance Committee Meeting Minutes - Final October 27, 2022



 22-0845 A Resolution authorizing a one-year extension of an agreement with
 Vision M.A.I., LLC for the governmental affairs consulting services of
 Bukola Bello.
 Presented by Alex Voigt, Mayor's Office.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 22-0863 A Resolution Authorizing an Agreement with Roger C. Marquardt & Co.
 for the Government Affairs Consulting Services of Scott Marquardt .
 Presented by Alex Voigt, Mayor's Office.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 22-0848 A Resolution Authorizing the Director of Purchasing to Execute the
 Engineering Services Agreement Supplement #2 in the amount of
 $22,733.59 with HR Green, Inc for the Paramount Riverwalk Promenade
 Project Phase II Engineering .
 Presented by Tim Weidner, Engineering; Alex Alexandrou, Mayor's Office.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 22-0864 A Resolution authorizing the annual maintenance renewal for VMware
 Server software (VMware) used by the City of Aurora through CDW
 Government, Inc., Vernon Hills IL in the amount of $55,104.58 .
 Presented by Jeff Anderson, IT.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 22-0865 A Resolution authorizing purchase of ArcGIS 3D Analyst software from
 Environmental Systems Research Institute, Inc. (ESRI) of Redlands,
 California in the amount of $2,500.00 as an additional product of Arc
 Geographic Information System (ArcGIS) .
 Presented by Jeff Anderson, IT.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

City of Aurora Page 4
Finance Committee Meeting Minutes - Final October 27, 2022


 Ayes: 5


 22-0849 Introduction of the 2023 Proposed City of Aurora Budget

 This Reports/Studies was discussed and filed at the special Finance Committee
 meeting on October 25, 2022 under item 22-0850.

 22-0867 A Resolution approving the purchase of bulk rock salt in the amount of
 $69.59 per ton from Morton Salt Inc., Chicago, IL, for the Division of
 Street Maintenance under the State of Illinois Joint Purchasing
 Agreement Bid for the 2022-2023 winter season .
 Presented by Tim Forbes, Street Maintenance.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 22-0868 A Resolution authorizing the Chief Financial Officer/City Treasurer to
 disburse payments to eligible businesses recommended for award as
 part of the City’s Re-Start Retention Grant program to address business
 losses as a result of the COVID -19 pandemic.
 Presented by Elle Withall, Economic Development.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 22-0851 Review of the Proposed 2023 City Budget - Fire, Community Affairs and
 Special Events.
 This Reports/Studies was discussed and filed


 HELD

 22-0726 A Resolution amending the fees related to Video Gaming as authorized
 under Chapter 8 ("Amusements") of the Code of Ordinances and
 establishing a fee schedule to become effective October 1, 2023 .
 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be Held Indefinitely . The motion carried.

 Ayes: 5


 CLOSED SESSION




City of Aurora Page 5
Finance Committee Meeting Minutes - Final October 27, 2022



 ADJOURNMENT

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this meeting be adjourned. The motion carried. Chairperson Carl
 Franco adjourned the meeting at 3:39 p.m.

 Ayes: 5


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours
 in advance of the scheduled meeting. The Aldermen's Office can be reached in person
 at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at
 aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 6