Finance Committee — Aurora, IL
Date: 2019-05-28

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Chairperson Bob O'Connor


 Tuesday Alderman Edward Bugg

 May 28, 2019 Alderman Ted Mesiacos

 3:00 PM



CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

19-0429 Approval of the minutes of the Finance Committee meeting held on May 14, 2019 .

 PUBLIC COMMENT

 AGENDA

19-0344 An Ordinance Proposing the Creation of a Business District in the City of Aurora
 and the Establishment of a Public Hearing in Connection With The Same
 (Yorkshire Plaza/Route 59 Business District No. 1)

19-0471 An Ordinance Amending Chapter 48, Article II, Section 48-57 Entitled "Charges
 for Services" Of the Aurora Code of Ordinances Entitled “Municipal Utility Service”
 (Water and Sewer Rates) .

19-0265 A Resolution requesting approval to procure professional services for IT Risk
 Assessment, development of National Institute of Standards and Technology
 (NIST) 800-53-1 Policies and Incident Response Plan to heighten the security of
 the information systems and critical infrastructure used within the City of Aurora
 government. Total amount will not exceed $86 ,000.

19-0338 A Resolution Authorizing the Purchase of two Bobcat Toolcat Utility Machines for
 the Fleet & Facilities Maintenance Division , from Atlas Bobcat in the amount of
 $90,006.00, using Sourcewell.

19-0360 A Resolution Authorizing the Purchase of a Replacement Cargo Van for the
 Aurora Police Department from Currie Motors Chevrolet, in the amount of
 $25,989.20.

19-0393 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January
 1, 2019 and Ending December 31, 2019 (Amendment #1 for 2019 Fiscal Year) .
City of Aurora Page 1 Printed on 5/28/2019
Finance Committee Agenda - Final May 28, 2019


19-0417 A Resolution to Award the Contract for the 2019 Contract #2 to Geneva
 Construction Company, PO Box 998, Aurora, IL 60507 in the amount of
 $1,593,196.00.

19-0431 A Resolution to accept a grant of $87,575 from the Illinois Secretary of State to
 support the outreach efforts of the Aurora Complete Count Committee for the 2020
 U.S. Census.

19-0437 A Resolution Authorizing the Mayor to Execute the Local Agency Agreement for
 Federal Participation with the State of Illinois, Authorizing the Director of
 Purchasing to sign the Engineering Agreement with HR Green, Inc. in the amount
 of $101,096.00, and to Appropriate Motor Fuel Tax Funds for the Montgomery
 Road Bridge Project, MFT #16-00315-00-BR.

19-0448 A Resolution to authorize the City of Aurora to enter into an amended lease
 agreement with LaFarge Aggregates Illinois, Inc.

19-0450 A Resolution requesting approval to accept the proposal from Tetra Tech to
 conduct Threat and Vulnerability Assessments for the Cities of Aurora and
 Naperville critical infrastructure for $75,380.00 as a change order to Resolution
 R18-152 passed on June 26, 2018.

19-0453 A Resolution Awarding the Montgomery Rd & Meadowbrook Dr/W. White Eagle
 Dr Traffic Signal Installation project construction to the low bidder, H & H Electric
 Company in the amount of $ 273,718.85 .

19-0474 A Resolution Amending the Redevelopment Agreement (RDA) between the City of
 Aurora and UEP Aurora, LLC for the Redevelopment of the Terminal Building at
 Galena Blvd and Broadway St.

19-0451 Staff is seeking preliminary committee approval to bid the Benton and Stolp
 improvement and Lot E improvement projects. Lot E is budgeted in 2019 as the
 first phase of the Broadway Redevelopment Corridor project; the Benton and Stolp
 improvements are currently in the CIP for 2020. The Broadway Redevelopment
 project will include additional phases in future years upon successful permitting
 through the Illinois Department of Transportation (IDOT) .

19-0452 To obtain permission to apply for a Highway Safety Improvement Program grant to
 fund improvements to the intersection of Indian Trail and High Street .

19-0456 To seek permission for a potential grant application for improving Farnsworth
 Avenue at Marshall Boulevard and Illinois Prairie Path crossing through Highway
 Safety Improvement Program Grant

ADJOURNMENT:




City of Aurora Page 2 Printed on 5/28/2019
Finance Committee Agenda - Final May 28, 2019


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 3 Printed on 5/28/2019

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Tuesday
 May 28, 2019
 3:00 PM



 CALL TO ORDER:

 Chairperson Bob O'Connor called the meeting to order at 3:18 p.m.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Vice Chair Edward Bugg and Ted Mesiacos


 OTHERS PRESENT

 Bruce Goldsmith, Dykema; Randi Wille, LaFarge Aggregates; Thomas Hardin,
 EMA; Dan Nelson, Naperville EMA; Steve Lord, Beacon News; Jeff Orduno,
 Urban Equities Properties

 Derrick Winston, Fleet & Facilities; Tom McNamara, APD; Jolene Coulter,
 Purchasing; Rick Munson, Water Production; John Russell, Community
 Services; Tim Weidner, Engineering; David Schumacher, Water Production;
 Ken Schroth, Public Works; Bob Green, Engineering; Roopa Anjanappa,
 Engineering, Alderman Bill Donnell, Ward 4; Marissa Spencer, Law; John
 Curley, Development Services; Marty Lyons, Finance; LaDonna Carr, Human
 Resources; Stacey Hamling, Budget; Alex Alexandrou, Mayor's Office; Mike
 Pegues, IT; David Dibo, Economic Development; Trevor Dick, Economic
 Development; Alisia Lewis, Human Resources; Leela Karumuri, IT; Tim
 Wiedner, Engineering, Shelly Windett, Aldermen's Office

 APPROVAL OF MINUTES

 19-0429 Approval of the minutes of the Finance Committee meeting held on May
 14, 2019.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 the minutes be accepted and filed. The motion carried.

 Ayes: 3


 PUBLIC COMMENT




City of Aurora Page 1
Finance Committee Meeting Minutes - Final May 28, 2019



 AGENDA

 19-0344 An Ordinance Proposing the Creation of a Business District in the City of
 Aurora and the Establishment of a Public Hearing in Connection With The
 Same (Yorkshire Plaza/Route 59 Business District No. 1)
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0471 An Ordinance Amending Chapter 48, Article II, Section 48-57 Entitled
 "Charges for Services" Of the Aurora Code of Ordinances Entitled
 “Municipal Utility Service” (Water and Sewer Rates) .
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be forwarded with no recommendation to the Committee of
 the Whole, on the agenda for 6/4/2019. The motion carried.

 Ayes: 3


 19-0474 A Resolution Amending the Redevelopment Agreement (RDA) between
 the City of Aurora and UEP Aurora, LLC for the Redevelopment of the
 Terminal Building at Galena Blvd and Broadway St.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0393 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning
 January 1, 2019 and Ending December 31, 2019 (Amendment #1 for
 2019 Fiscal Year).
 This Ordinance was recommended for approval

 Ayes: 2

 Abstain: 1


 19-0265 A Resolution requesting approval to procure professional services for IT
 Risk Assessment, development of National Institute of Standards and
 Technology (NIST) 800-53-1 Policies and Incident Response Plan to
 heighten the security of the information systems and critical infrastructure
 used within the City of Aurora government. Total amount will not exceed
 $86,000.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3



City of Aurora Page 2
Finance Committee Meeting Minutes - Final May 28, 2019



 19-0338 A Resolution Authorizing the Purchase of two Bobcat Toolcat Utility
 Machines for the Fleet & Facilities Maintenance Division , from Atlas
 Bobcat in the amount of $90,006.00, using Sourcewell.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0360 A Resolution Authorizing the Purchase of a Replacement Cargo Van for
 the Aurora Police Department from Currie Motors Chevrolet, in the
 amount of $25,989.20 .
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0453 A Resolution Awarding the Montgomery Rd & Meadowbrook Dr/W. White
 Eagle Dr Traffic Signal Installation project construction to the low bidder,
 H & H Electric Company in the amount of $ 273,718.85 .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0417 A Resolution to Award the Contract for the 2019 Contract #2 to Geneva
 Construction Company, PO Box 998, Aurora, IL 60507 in the amount of
 $1,593,196.00.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0437 A Resolution Authorizing the Mayor to Execute the Local Agency
 Agreement for Federal Participation with the State of Illinois, Authorizing
 the Director of Purchasing to sign the Engineering Agreement with HR
 Green, Inc. in the amount of $101,096.00, and to Appropriate Motor Fuel
 Tax Funds for the Montgomery Road Bridge Project, MFT
 #16-00315-00-BR.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3




City of Aurora Page 3
Finance Committee Meeting Minutes - Final May 28, 2019



 19-0431 A Resolution to accept a grant of $87,575 from the Illinois Secretary of
 State to support the outreach efforts of the Aurora Complete Count
 Committee for the 2020 U.S. Census.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0448 A Resolution to authorize the City of Aurora to enter into an amended
 lease agreement with LaFarge Aggregates Illinois, Inc.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0450 A Resolution requesting approval to accept the proposal from Tetra Tech
 to conduct Threat and Vulnerability Assessments for the Cities of Aurora
 and Naperville critical infrastructure for $75,380.00 as a change order to
 Resolution R18-152 passed on June 26, 2018.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0451 Staff is seeking preliminary committee approval to bid the Benton and
 Stolp improvement and Lot E improvement projects. Lot E is budgeted
 in 2019 as the first phase of the Broadway Redevelopment Corridor
 project; the Benton and Stolp improvements are currently in the CIP for
 2020. The Broadway Redevelopment project will include additional
 phases in future years upon successful permitting through the Illinois
 Department of Transportation (IDOT) .
 This Requests and Referrals was discussed and filed.


 19-0452 To obtain permission to apply for a Highway Safety Improvement
 Program grant to fund improvements to the intersection of Indian Trail and
 High Street.
 This Information/Discussion Only was discussed and filed.


 19-0456 To seek permission for a potential grant application for improving
 Farnsworth Avenue at Marshall Boulevard and Illinois Prairie Path
 crossing through Highway Safety Improvement Program Grant
 This Information/Discussion Only was discussed and filed.




City of Aurora Page 4
Finance Committee Meeting Minutes - Final May 28, 2019



 ADJOURNMENT:

 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this meeting be adjourned. The motion carried. Chairperson O'Connor
 adjourned the meeting at 5:30 p.m.

 Ayes: 3


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 5