Committee of the Whole — Aurora, IL
Date: 2025-08-05

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 August 05, 2025
 2:00 PM

 **Please Note: 2:00 p.m. start time for this meeting only.**


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer
 to the last page of this agenda for information regarding translation & reasonable
 accommodation requests.
 ROLL CALL

 MINUTES OF THE TUESDAY, JULY 15, 2025 COMMITTEE OF THE WHOLE MEETING

 25-0590 Approval of the Minutes of the Tuesday, July 15, 2025, Committee of the Whole
 Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On July 23, 2025 and
 Reviewed the Following Items:
 25-0573 A Resolution authorizing the acceptance of a Bid for Tree and Brush Removal by
 Homer Tree Service, Inc. at the Aurora Municipal Airport in the amount of $63,500.
 COMMITTEE RECOMMENDED: APPROVAL

 25-0586 A Resolution authorizing the purchase of a salt storage structure from ClearSpan
 Corporation, through Sourcewell, in the amount of $40,681.56, and associated
 concrete work for the Aurora Municipal Airport in a total amount not to exceed
 $60,000.00.
 COMMITTEE RECOMMENDED: APPROVAL 4-0




City of Aurora Page 1 Printed on 7/30/2025
Committee of the Whole Agenda - Final August 5, 2025


 Building, Zoning and Economic Development Committee Planning & Development
 Resolutions
 25-0559 A Resolution Approving a Revision to the Final Plat for Lot 1A of Resubdivision of
 Lot One in Orchard Road Subdivision on vacant land located at 1380 N. Orchard
 Road and 1444 N. Orchard Road and establishing Springs at Aurora Subdivision
 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: FORWARD TO C.O.W. 4-0

 25-0560 A Resolution Approving a Final Plan on the property located at 1444 N. Orchard
 Road for a Multi-Family Dwelling (1140) Use
 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: FORWARD TO C.O.W. 4-0

 25-0579 A Resolution Approving a Final Plan Revision for 1125 Aurora Avenue to modify a
 condition placed on the Final Plan approval
 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: FORWARD TO C.O.W. 4-0

 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On July 24, 2025 and Reviewed the Following Items:

 25-0574 A Resolution to authorize the purchase of museum collection storage equipment
 from Bradford Systems, at a total cost of $84,889.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0594 Acceptance of the 2024 Annual Financial Reports for the City, TIF funds, Single
 Audit and GATA Reports.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On July 22, 2025 and
 Reviewed the Following Items:
 25-0492 A Resolution authorizing the Emergency Management Coordinator to enter into
 agreements with non-profit and non-governmental organizations for emergency
 and disaster relief services and support.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0537 A Resolution authorizing the Director of Purchasing to enter into a renewal of the
 ShotSpotter service agreement with Soundthinking, Inc. for a period of three years.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 2 Printed on 7/30/2025
Committee of the Whole Agenda - Final August 5, 2025


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On July 21, 2025 and Reviewed the
 Following Items:
 25-0575 A Resolution authorizing the director of purchasing to enter into a five year
 agreement with Mark43, Inc. of New York, New York and ancillary vendors at a cost
 of $4,020,267.64 for the purposes of obtaining a CAD/RMS system and
 developing interfaces required for system functionality.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On July 15, 2025 and
 Reviewed the Following Items:
 Rules, Administration and Procedures Committee Resolutions

 25-0572 A Resolution authorizing the Ward 1 Residential and Nonprofit Grant Program.

 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: APPROVAL 5-0
 ENACTMENT NUMBER: RAP25-005

 NEW BUSINESS

 25-0284 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 L3Harris of Melbourne, FL to construct a communications tower for a total cost of
 $481,166.48.

 25-0285 A Resolution authorizing the Director of Purchasing to purchase services for
 Amendment 4 of the System Maintenance Agreement with L3Harris, Melbourne,
 FL for $544,624.70.

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 3 Printed on 7/30/2025
Committee of the Whole Agenda - Final August 5, 2025


 Any individual requiring language translation and/or with a disability requesting a
 reasonable accommodation in order to participate in a public meeting should contact
 the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City
 Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via
 telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be
 made to allow for meeting participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y
 solicite una adaptación razonable para poder participar en una junta pública, debe
 comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la
 junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en
 persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por
 correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la
 participación en la junta.




City of Aurora Page 4 Printed on 7/30/2025

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 August 05, 2025
 2:00 PM


 **Please Note: 2:00 p.m. start time for this meeting only.**


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer
 to the last page of this agenda for information regarding translation & reasonable
 accommodation requests.

 ROLL CALL

 Mayor Laesch called the meeting to order at 2:01 p.m. and the roll was called.
 A motion was made by Alderman Franco and seconded by Alderwoman Garza
 to allow Alderwoman Smith to participate in this meeting remotely. The
 motion carried by voice vote and Alderwoman Smith attended this meeting via
 teleconference.
 Present 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Jonathan Núñez, Alderman Carl Franco, Alderman
 Mike Saville, Alderman Javier Bañuelos, Alderwoman Patty Smith,
 Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman-At-Large
 Keith Larson, Alderman-At-Large Will White, and Mayor John Laesch

 MINUTES OF THE TUESDAY, JULY 15, 2025 COMMITTEE OF THE WHOLE MEETING

 25-0590 Approval of the Minutes of the Tuesday, July 15, 2025, Committee of the
 Whole Meeting.
 A motion was made by Alderman Franco and seconded by Alderwoman Garza
 to approve and file the minutes. The motion carried by voice vote.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final August 5, 2025



 MAYOR’S REPORT

 Mayor Laesch presented a Mayoral Proclamation to members of the City of
 Aurora's Emergency Management Agency in honor of National Emergency
 Management Awareness Month. Natalie Wiza, Emergency Management
 Coordinator, accepted the Proclamation and spoke on behalf of the Aurora
 Emergency Management Agency.

 The public was reminded that National Night Out will be held this evening at
 locations throughout the City of Aurora.

 Katrina Boatright, Senior and Disability Services Manager - City of Aurora,
 introduced the City of Aurora's Aging in Place Safety Program.

 PUBLIC COMMENT

 The City Clerk read the Rules of Public Comment and the following people
 presented comments to the Committee of the Whole:

 1. Senayit Aukamichael spoke regarding Wilder Park.
 2. Mike McCoy spoke regarding ACCA and the Paramount Arts Center.

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On July 23, 2025 and
 Reviewed the Following Items:

 25-0573 A Resolution authorizing the acceptance of a Bid for Tree and Brush
 Removal by Homer Tree Service, Inc. at the Aurora Municipal Airport in
 the amount of $63,500.
 (PLACED ON CONSENT AGENDA)


 25-0586 A Resolution authorizing the purchase of a salt storage structure from
 ClearSpan Corporation, through Sourcewell, in the amount of
 $40,681.56, and associated concrete work for the Aurora Municipal
 Airport in a total amount not to exceed $60,000.00.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final August 5, 2025



 Building, Zoning and Economic Development Committee Planning & Development
 Resolutions

 25-0559 A Resolution Approving a Revision to the Final Plat for Lot 1A of
 Resubdivision of Lot One in Orchard Road Subdivision on vacant land
 located at 1380 N. Orchard Road and 1444 N. Orchard Road and
 establishing Springs at Aurora Subdivision
 Tracey Vacek, Director of Zoning and Planning, presented.

 This P&D Resolution was finalized.
 Enactment #PDFNL25-022

 25-0560 A Resolution Approving a Final Plan on the property located at 1444 N.
 Orchard Road for a Multi-Family Dwelling (1140) Use
 This P&D Resolution was finalized.
 Enactment #PDFNL25-023

 25-0579 A Resolution Approving a Final Plan Revision for 1125 Aurora Avenue to
 modify a condition placed on the Final Plan approval
 This P&D Resolution was finalized.
 Enactment #PDFNL25-024

 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On July 24, 2025 and Reviewed the Following Items:

 25-0574 A Resolution to authorize the purchase of museum collection storage
 equipment from Bradford Systems, at a total cost of $84,889.
 (PLACED ON CONSENT AGENDA)


 25-0594 Acceptance of the 2024 Annual Financial Reports for the City, TIF funds,
 Single Audit and GATA Reports.
 Stacey Peterson, Chief Financial Officer, responded to questions.

 (PLACED ON UNFINISHED BUSINESS)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final August 5, 2025



 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On July 22, 2025 and
 Reviewed the Following Items:

 25-0492 A Resolution authorizing the Emergency Management Coordinator to
 enter into agreements with non-profit and non-governmental
 organizations for emergency and disaster relief services and support.
 (PLACED ON CONSENT AGENDA)


 25-0537 A Resolution authorizing the Director of Purchasing to enter into a
 renewal of the ShotSpotter service agreement with Soundthinking, Inc. for
 a period of three years.
 Steve Stemmet, Deputy Chief - Aurora Police Department, presented.

 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On July 21, 2025 and Reviewed the
 Following Items:

 25-0575 A Resolution authorizing the director of purchasing to enter into a five
 year agreement with Mark43, Inc. of New York, New York and ancillary
 vendors at a cost of $4,020,267.64 for the purposes of obtaining a
 CAD/RMS system and developing interfaces required for system
 functionality.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On July 15, 2025 and
 Reviewed the Following Items:

 Rules, Administration and Procedures Committee Resolutions

 25-0572 A Resolution authorizing the Ward 1 Residential and Nonprofit Grant
 Program.
 (INFORMATION ONLY)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final August 5, 2025



 NEW BUSINESS

 25-0284 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with L3Harris of Melbourne, FL to construct a
 communications tower for a total cost of $481,166.48.
 Jeff Anderson, Deputy CIO - City of Aurora, responded to questions.
 Jack Skelley- L3Harris Technologies, responded to questions.
 (PLACED ON CONSENT AGENDA)


 25-0285 A Resolution authorizing the Director of Purchasing to purchase services
 for Amendment 4 of the System Maintenance Agreement with L3Harris,
 Melbourne, FL for $544,624.70.
 (PLACED ON CONSENT AGENDA)


 CLOSED SESSION

 There was no need for a Closed Session at this meeting.


 ADJOURN

 A motion was made by Alderman Saville and seconded by Alderman Bugg to
 adjourn this meeting. The motion carried by voice vote and the meeting
 adjourned at 3:03 p.m.



 Submitted by:

 ________________________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final August 5, 2025



 Any individual requiring language translation and/or with a disability requesting a
 reasonable accommodation in order to participate in a public meeting should contact
 the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City
 Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via
 telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be
 made to allow for meeting participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y
 solicite una adaptación razonable para poder participar en una junta pública, debe
 comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la
 junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en
 persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por
 correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la
 participación en la junta.




City of Aurora Page 6