Committee of the Whole — Aurora, IL
Date: 2018-03-20

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 March 20, 2018
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF MARCH 6, 2018

 18-0171 Approval of the Tuesday, March 6, 2018 Committee of the Whole Meeting
 Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, March 15, 2018 and
 Reviewed the Following Items:
 18-0165 A Resolution Approving the City of Aurora 3rd Program Year (2017) Consolidated
 Annual Performance Evaluation Report (CAPER) for the Federal Community
 Development Block Grant (CDBG) and HOME Investment Partnership Act
 Programs (HOME).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0199 An Ordinance establishing a temporary moratorium on remodeling, change of
 occupancy or change of use of single family homes to lodging houses, boarding
 houses, or congregate living facilities and the issuance of rental licenses or the
 required revised certificate of occupancy to convert single family homes to lodging
 houses, boarding houses or congregate living facilities when the occupants do not
 fit the definition of family in Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, March 13, 2018 and Reviewed the
 Following Items:
 18-0079 A Resolution Amending and authorizing the continuation of the Ward 2 Fence
 Improvement Program for the City of Aurora .
 COMMITTEE RECOMMENDED: APPROVAL 3-0


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Committee of the Whole Agenda - Final March 20, 2018


 18-0167 A Resolution Request to accept Kone Inc. complete maintenance agreement for
 the vertical transportation equipment (elevators) located at the Police
 Headquarters and the maintenance contract rider for the Development Services
 Center.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0172 A Resolution to purchase a heavy duty stake bed truck from Rush Truck Center
 through the Illinois Department of Central Management Services Master Contract
 4018132 for the Street Maintenance Division .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0174 A Resolution Request to accept additional services from Kone Inc. for the
 completion of elevator repairs for the Development Services Center.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0175 A Resolution Awarding the Downer Place Two Way Conversion project
 construction to the low bidder, Virgil Cook & Son, Inc. in the amount of $
 78,947.10.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0190 A Resolution Authorizing the Sale of Obsolete and Surplus Property

 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0200 A Resolution Authorizing the Ward 5 Residential and Nonprofit Grant Program
 including Homeowner and Condo Associations that are organized under Illinois
 Law and in good standings with the Secretary of State. The grant is not for primary
 or the exclusive benefit of the Association or its members.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0206 A Resolution authorizing payment to JULIE Incorporated for the distribution of utility
 locate requests to the City of Aurora for 2018 in the amount of Twenty Nine
 Thousand One Hundred and Thirty dollars and Seventy Two cents ($29 ,130.72
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0207 A Resolution authorization to enter into a three year agreement for the purchase of
 Microsoft Enterprise License annual renewals for the Information Technology
 Division under the State of Illinois Central Management Services contract with
 CDW-Government, Inc not to exceed $294,264 annually
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final March 20, 2018


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, March 13, 2018 and
 Reviewed the Following Items:
 18-0178 An Ordinance Amending Chapter 13 of the City of Aurora Code of Ordinances
 Entitled "Cigarettes, Cigars and Tobacco".
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0152 A traffic study for W. Downer Place in the 1000 block. Ward 4, Alderman Donnell.

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION ONLY)

 18-0158 ShebBix Inc. is requesting permission to stage the Advocate Health Care Fox
 Valley Marathon on Sunday, September 16, 2018 from 7:45 to 11:00 am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0181 The Aurora Veterans Advisory Council is requesting permission to stage the
 annual 5K Fun Run, Walk, Woof and Roll on Sunday, May 20, 2018 from 9:00 to
 11:00 am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0186 Aurora Downtown is requesting permission to stage the Food Truck Festival on
 Friday, May 4, 2018 from 5:00 to 10:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0201 New Horizon Christian Fellowship is requesting permission to stage
 CROSSWALK on Saturday, March 31, 2018 from 10:00 am to 12:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION ONLY)

 18-0205 A traffic study for LaSalle Street and Evans Avenue. Ward 4, Alderman Donnell.

 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0208 A traffic study for Jackson Street, Bardwell Street to Downer Place. Ward 3,
 Alderman Mesiacos.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0211 Communities in Schools is requesting City services to assist in staging the annual
 Back to School Fair on Saturday, August 11, 2018 from 8:00 am to 3:00 pm .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0213 Requesting permission to stage the City of Aurora's annual Memorial Day Parade
 to be held Monday, May 28, 2018 stepping off at 12:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)




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Committee of the Whole Agenda - Final March 20, 2018


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, March 12,
 2018 and Reviewed the Following Items:
 18-0197 A Resolution to Award the contract for the Tall Oaks Water Main Replacement -
 Phase 2 project to Swallow Construction Corporation, 4250 Lacey Road, Downers
 Grove, IL 60515 in the amount of seven hundred fifty -five thousand, one hundred
 forty-four dollars and zero cents ($755,144.00).
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 SPEAKERS

 MAYOR’S REPORT

 ALDERMAN'S CORNER

 REQUESTS AND REFERRALS

 18-0240 Requesting to downzone the property at 707 W. Downer Place from R-4 Two
 Family Dwelling District to R-2 One Family Dwelling District (Jason & Nicole
 Robbert - 18-0240 / AU21/1-17.138-DZ - TV - Ward 4)

 18-0241 Requesting the Establishment of a Special Use Planned Development on the
 property located at 1424 Southlawn Place, to be incorporated under the existing
 Aurora University Special Use Planned Development approved by Ordinance No.
 012-007 on February 28, 2012. (Aurora University - 18-0241 /
 AU20/3-18.032-Su/PD - TV - Ward 4)

 CLOSED SESSION

 ADJOURN




City of Aurora Page 4 Printed on 3/16/2018

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 March 20, 2018
 5:00 PM




 ROLL CALL

 Present 13 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman
 Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins,
 Alderman Bob O'Connor, and Mayor Richard Irvin

 MINUTES OF THE MEETING OF MARCH 6, 2018

 18-0171 Approval of the Tuesday, March 6, 2018 Committee of the Whole
 Meeting Minutes.
 A Motion was made by Alderman Jenkins, seconded by Alderman Garza to
 approve the minutes as presented. The motion carried by voice vote with an
 abstention by Alderman Mesiacos.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, March 15, 2018 and
 Reviewed the Following Items:

 18-0165 A Resolution Approving the City of Aurora 3rd Program Year (2017)
 Consolidated Annual Performance Evaluation Report (CAPER) for the
 Federal Community Development Block Grant (CDBG) and HOME
 Investment Partnership Act Programs (HOME) .
 Rick Guzman, Neighborhood Development Manager, spoke briefly on this item.

 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R18-076


 18-0199 An Ordinance establishing a temporary moratorium on remodeling,
 change of occupancy or change of use of single family homes to lodging
 houses, boarding houses, or congregate living facilities and the issuance
 of rental licenses or the required revised certificate of occupancy to
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Committee of the Whole Meeting Minutes - Final March 20, 2018

 convert single family homes to lodging houses, boarding houses or
 congregate living facilities when the occupants do not fit the definition of
 family in Aurora.
 Stephane Phifer, Planning & Preservation Director, Deborah Lang, Assistant
 Corporation Council and John Curley, Chief Development Officer, spoke briefly on this
 item.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O18-030


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, March 13, 2018 and Reviewed the Following
 Items:

 18-0079 A Resolution Amending and authorizing the continuation of the Ward 2
 Fence Improvement Program for the City of Aurora .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-066


 18-0167 A Resolution Request to accept Kone Inc. complete maintenance
 agreement for the vertical transportation equipment (elevators) located at
 the Police Headquarters and the maintenance contract rider for the
 Development Services Center.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-067


 18-0172 A Resolution to purchase a heavy duty stake bed truck from Rush Truck
 Center through the Illinois Department of Central Management Services
 Master Contract 4018132 for the Street Maintenance Division .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-068


 18-0174 A Resolution Request to accept additional services from Kone Inc. for the
 completion of elevator repairs for the Development Services Center.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-069


 18-0175 A Resolution Awarding the Downer Place Two Way Conversion project
 construction to the low bidder, Virgil Cook & Son, Inc. in the amount of $
 78,947.10.

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Committee of the Whole Meeting Minutes - Final March 20, 2018


 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-070


 18-0190 A Resolution Authorizing the Sale of Obsolete and Surplus Property

 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-071


 18-0200 A Resolution Authorizing the Ward 5 Residential and Nonprofit Grant
 Program including Homeowner and Condo Associations that are
 organized under Illinois Law and in good standings with the Secretary of
 State. The grant is not for primary or the exclusive benefit of the
 Association or its members.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-073


 18-0206 A Resolution authorizing payment to JULIE Incorporated for the
 distribution of utility locate requests to the City of Aurora for 2018 in the
 amount of Twenty Nine Thousand One Hundred and Thirty dollars and
 Seventy Two cents ($29 ,130.72
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-074


 18-0207 A Resolution authorization to enter into a three year agreement for the
 purchase of Microsoft Enterprise License annual renewals for the
 Information Technology Division under the State of Illinois Central
 Management Services contract with CDW-Government, Inc not to exceed
 $294,264 annually
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-075




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Committee of the Whole Meeting Minutes - Final March 20, 2018



 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, March 13, 2018 and
 Reviewed the Following Items:

 18-0178 An Ordinance Amending Chapter 13 of the City of Aurora Code of
 Ordinances Entitled "Cigarettes, Cigars and Tobacco".
 Alex Voigt, Assistant Chief of Staff, Deborah Lang, Assistant Corporation Council,
 Aurora Police Officer Nick Gardner, and Jimmy Jacobs, Waubonsie High School
 Dean, spoke briefly on this item. Julie Mirostaw, Representative of the American
 Heart Association and Dr. Kate Rowland, Kane County Health Department were
 present and participated in the discussion.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O18-032


 18-0152 A traffic study for W. Downer Place in the 1000 block. Ward 4, Alderman
 Donnell.
 (INFORMATION ONLY)


 18-0158 ShebBix Inc. is requesting permission to stage the Advocate Health Care
 Fox Valley Marathon on Sunday, September 16, 2018 from 7:45 to 11:00
 am.
 (INFORMATION ONLY)


 18-0181 The Aurora Veterans Advisory Council is requesting permission to stage
 the annual 5K Fun Run, Walk, Woof and Roll on Sunday, May 20, 2018
 from 9:00 to 11:00 am.
 (INFORMATION ONLY)


 18-0186 Aurora Downtown is requesting permission to stage the Food Truck
 Festival on Friday, May 4, 2018 from 5:00 to 10:00 pm.
 (INFORMATION ONLY)


 18-0201 New Horizon Christian Fellowship is requesting permission to stage
 CROSSWALK on Saturday, March 31, 2018 from 10:00 am to 12:00 pm.
 (INFORMATION ONLY)


 18-0205 A traffic study for LaSalle Street and Evans Avenue. Ward 4, Alderman
 Donnell.
 (INFORMATION ONLY)



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Committee of the Whole Meeting Minutes - Final March 20, 2018

 18-0208 A traffic study for Jackson Street, Bardwell Street to Downer Place.
 Ward 3, Alderman Mesiacos.
 (INFORMATION ONLY)


 18-0211 Communities in Schools is requesting City services to assist in staging
 the annual Back to School Fair on Saturday, August 11, 2018 from 8:00
 am to 3:00 pm.
 (INFORMATION ONLY)


 18-0213 Requesting permission to stage the City of Aurora's annual Memorial
 Day Parade to be held Monday, May 28, 2018 stepping off at 12:00 pm.
 (INFORMATION ONLY)




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Committee of the Whole Meeting Minutes - Final March 20, 2018



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday, March 12,
 2018 and Reviewed the Following Items:

 18-0197 A Resolution to Award the contract for the Tall Oaks Water Main
 Replacement - Phase 2 project to Swallow Construction Corporation,
 4250 Lacey Road, Downers Grove, IL 60515 in the amount of seven
 hundred fifty-five thousand, one hundred forty-four dollars and zero cents
 ($755,144.00).
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-072


 SPEAKERS

 Mayor Irvin opened the public comment portion of the meeting. The following speaker
 addressed Council :

 Georgina Poole spoke and expressed her disapointment on receiving the Election
 postcard in the mail.

 MAYOR’S REPORT

 Mayor Irvin congradulated the Marmion Academy Hockey Team for thier 2018
 championship. They will be present at City Council meeting on April 10, 2018.

 ALDERMAN'S CORNER

 Alderman Bohman reported on activities and future events along with the vision for
 Ward 1.

 REQUESTS AND REFERRALS

 18-0240 Requesting to downzone the property at 707 W. Downer Place from R-4
 Two Family Dwelling District to R-2 One Family Dwelling District (Jason
 & Nicole Robbert - 18-0240 / AU21/1-17.138-DZ - TV - Ward 4)
 This Petition was Forward to Planning Council to the DST Staff Council
 (Planning Council)

 18-0241 Requesting the Establishment of a Special Use Planned Development
 on the property located at 1424 Southlawn Place, to be incorporated
 under the existing Aurora University Special Use Planned Development
 approved by Ordinance No. 012-007 on February 28, 2012. (Aurora
 University - 18-0241 / AU20/3-18.032-Su/PD - TV - Ward 4)
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Committee of the Whole Meeting Minutes - Final March 20, 2018


 This Petition was Forward to Planning Council to the DST Staff Council
 (Planning Council)

 CLOSED SESSION

 A Motion was made by Alderman Hart-Burns, seconded by Alderman Bohman,
 to move into Closed Session at the conclusion of the open portion of this
 meeting. The motion was carried by the following vote:

 Aye: 13 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns,
 Alderman Mervine, Alderman Bugg, Alderman Lofchie, Alderman Jenkins,
 Alderman O'Connor and Mayor Irvin

 ADJOURN

 A motion was made by Alderman Hart-Burn, seconded by Alderman Jenkins, to
 adjourn the meeting at the conclusion of the closed session. The motion
 carried by voice vote. The open portion of the meeting adjourned at 5:57 P.M.
 The closed session was called to order at 6:05 P.M. and was adjourned at 6:23
 P.M.

 Submitted by: ____________________________________________________
 Sara Townsend, Deputy City Clerk




City of Aurora Page 7