Committee of the Whole — Aurora, IL
Date: 2017-05-16

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 May 16, 2017
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETINGS OF TUESDAY, APRIL 18, 2017 and TUESDAY,
 MAY 2, 2017
 17-00433
 Approval of the Tuesday, April 18, 2017 Committee of the Whole Meeting
 Minutes.

 17-00435
 Approval of the Tuesday, May 02, 2017 Committee of the Whole Meeting
 Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, May 11, 2017 and
 Reviewed the Following Items:
 17-00226 A Resolution Approving the Final Plat for Lot 1 of Church Corporate Park
 Resubdivision Number 2, Located at 975 and 985 Corporate Boulevard
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00227 A Resolution Approving a Final Plan on Lot 1 of Church Corporate Park
 Resubdivision Number 2, Located at 975 and 985 Corporate Boulevard for a
 Business and Professional, Office (2400) and Warehouse, Distribution and
 Storage Services (3300) Use


 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00284 An Ordinance Granting a Special Use Permit for an Educational Services
 (6100) Use on the Property located at 250 and 254-300 E. Indian Trail Road
 being the north side of Indian Trail Road between Aurora Avenue and Mitchell
 Road
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final May 16, 2017


 17-00333 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning
 Ordinance and the Zoning Map attached thereto, by downzoning properties
 located at the northeast corner of Orchard Road and Prairie Street, 137 N. 4th
 Street, and 14 Blackhawk Street respectively from R-1 One Family Dwelling,
 R-3 One Family Dwelling, R-4A(S) Two Family Dwelling and R-5(S) Multiple
 Family Dwelling District to P Park and Recreation
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00410 An Ordinance Amending Chapter 19, Article III, entitled "Communication and
 Data Transfer" of the City of Aurora Code of Ordinances
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00366 Approval of a Certificate of Appropriateness for exterior improvements to the
 Coulter Courts Building at 104 E. Downer Place and 32-34 S. Broadway
 Avenue (The Community Builders, Inc. - 17-00366 / AU22/3-17.027-DST - ES -
 Ward 2)
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, May 9, 2017 and Reviewed the
 Following Items:
 17-00354 A Resolution authorizing the purchase of One (1) 2017 Wheeled Coach Ford
 F-450 type 1 ambulance, from Fire Services Inc., St. John, Indiana In the
 amount of $241,695.00 for the Aurora Fire Department
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00355 A Resolution consenting to an aviation agreement between TEAM Advantage
 Inc. and the City of Aurora .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00357 A Resolution authorizing the Mayor and City Clerk to execute a one year
 extension of the Direct Aviation Operating Agreement between Executive Flight
 Management (EFM) and the City of Aurora
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00397 A Resolution to Award the Contract for the 2017 City Wide Sidewalk, Patching,
 Crack Filling and Bike Path Projects to Geneva Construction Company, PO Box
 998, Aurora, IL 60507 in the amount of $1,080,792.95 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00406 A Resolution to accept the low bid from Schroeder Asphalt Services, P.O. Box
 831, Huntley, IL 60142 for the site and parking lot improvements of the M-lot
 that is located at 50 N. LaSalle adjacent to the Aurora Historical Fire Museum in
 the amount not to exceed $115,000.00
 COMMITTEE RECOMMENDED: APPROVAL 3-0

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Committee of the Whole Agenda - Final May 16, 2017


 17-00415 An Ordinance An Ordinance providing for the issuance of $16,500,000
 aggregate principal amount of General Obligation Bonds, Series 2017, of the
 City of Aurora, Kane, DuPage, Kendall and Will Counties, Illinois, for the
 purpose of financing capital improvements, confirming the sale thereof, and
 providing for the levy and collection of a direct annual tax for the payment of the
 principal of and interest on said bonds.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, May 9, 2017 and
 Reviewed the Following Items:
 17-00395 A Resolution establishing the maximum number of Class C City of Aurora liquor
 licenses (unofficially related to application from: Shree Ekdant LLC, d/b/a Aj's
 Liquor Land, located at 1669 #1, Montgomery Road, Aurora, IL.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00405 A Resolution establishing the maximum number of Class C City of Aurora liquor
 licenses (unofficially related to application from: Shree Balchandra LLC d/b/a
 Aj's Liquorland, 2150 W Galena Blvd., Aurora) .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00065 A Traffic Study for Garfield Avenue in the 1000 block. Ward 4, Alderman
 Donnell.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00154 A Traffic Study for Daisy Street. Ward 1, Alderman Bohman.

 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00155 A Traffic Study for the Simms Street and Gates Street intersection for possibility
 of installing all-way Stop signage. Ward 3, Alderman Mesiacos.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00372 Sri Jagganath Society Chariot Festival, Sunday, June 25, 2017 from 1:00pm to
 3:00pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00373 Pedal4Life HeroInMe Bike Ride, Sunday May 21, 2017 from 8:00am to
 10:30am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00409 Charitable Solicitation Application for the American Legion Roosevelt Post #84
 for their Poppy Days on May 24, 25 & 26, 2017 at the Aurora Transportation
 Center.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATOIN ONLY)


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Committee of the Whole Agenda - Final May 16, 2017



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, May 8,
 2017 and Reviewed the Following Items:
 17-00371 A Resolution for accepting the improvements and maintenance security for
 Advanced Auto - 1386 Butterfield Rd.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00390 A Resolution Authorizing a Contract with Suburban General Construction Inc. in
 the amount of four hundred ninety-eight thousand, six hundred forty-two dollars
 and zero cents ($498,642.00) for the Citywide Sanitary Sewer Spot Repair -
 Contract A project.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00392 A Resolution to award a contract to J. Congdon Sewer Service, Inc. in the
 amount of $497,497.00 for the Sard Avenue Water Main Replacement Project .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 17-00432 A Resolution Appointing David Voirin to the Aurora Veterans Advisory Council.

 CLOSED SESSION

 ADJOURN




City of Aurora Page 4 Printed on 5/16/2017

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 May 16, 2017
 5:00 PM




 ROLL CALL

 Mayor Irvin called the meeting to order at 5:01 PM and the roll was called.

 Present 11 - Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell,
 Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa
 Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Mayor
 Richard Irvin, Alderman Bob O'Connor, and Judd Lofchie
 Absent 1 - Alderman Kristina "Tina" Bohman


 MINUTES OF THE MEETINGS OF TUESDAY, APRIL 18, 2017 and TUESDAY,
 MAY 2, 2017

 17-00433
 Approval of the Tuesday, April 18, 2017 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to
 approve the minutes from the April 18, 2017 Committee of the Whole meeting.
 The motion carried by a voice office. Alderman Lofchie abstained from the
 vote.

 17-00435
 Approval of the Tuesday, May 02, 2017 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Bugg to
 approve the minutes from the Committee of the Whole meeting on May 2, 2017.
 The motion carried by a voice vote with abstentions by Alderman Mesiacos
 and Alderman Lofchie.


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, May 11, 2017 and
 Reviewed the Following Items:

 17-00226 A Resolution Approving the Final Plat for Lot 1 of Church Corporate

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Committee of the Whole Meeting Minutes - Final May 16, 2017

 Park Resubdivision Number 2, Located at 975 and 985 Corporate
 Boulevard
 Steve Broadwell, Planner, spoke briefly regarding items 17-00226 and 17-00227. Lori
 Sartin-Bruno, Senior Manager Real Estate and Facilities with H&M Shared Services
 and Miro Moro, Project Manager with Ware Malcomb, were also present.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-166


 17-00227 A Resolution Approving a Final Plan on Lot 1 of Church Corporate
 Park Resubdivision Number 2, Located at 975 and 985 Corporate
 Boulevard for a Business and Professional, Office (2400) and
 Warehouse, Distribution and Storage Services (3300) Use

 Steve Broadwell, Planner, spoke briefly regarding items 17-00226 and 17-00227. Lori
 Sartin-Bruno, Senior Manager Real Estate and Facilities with H&M Shared Services
 and Miro Moro, Project Manager with Ware Malcomb were also present.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-167


 17-00284 An Ordinance Granting a Special Use Permit for an Educational
 Services (6100) Use on the Property located at 250 and 254-300 E.
 Indian Trail Road being the north side of Indian Trail Road between
 Aurora Avenue and Mitchell Road
 Jill Morgan, Planner, spoke briefly regarding items 17-00284. Craig Welter and
 Bernie Weiler, representatives from the petitioner, Cordogan, Clark and Associates,
 were also present.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O17-022


 17-00333 An Ordinance Amending Ordinance Number 3100, being the Aurora
 Zoning Ordinance and the Zoning Map attached thereto, by
 downzoning properties located at the northeast corner of Orchard
 Road and Prairie Street, 137 N. 4th Street, and 14 Blackhawk Street
 respectively from R-1 One Family Dwelling, R-3 One Family Dwelling,
 R-4A(S) Two Family Dwelling and R-5(S) Multiple Family Dwelling
 District to P Park and Recreation
 Tracey Vacek, Planner, spoke briefly regarding items 17-00333. Jeff Palmquist from
 the Fox Valley Park District was also present.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O17-023


 17-00410 An Ordinance Amending Chapter 19, Article III, entitled
 "Communication and Data Transfer" of the City of Aurora Code of
 Ordinances

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Committee of the Whole Meeting Minutes - Final May 16, 2017

 Stephane Phifer, Planning and Zoning Director, spoke briefly regarding item
 17-00410. Alderman Mervine said he would be abstaining from the discussion on the
 item.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O17-024


 17-00366 Approval of a Certificate of Appropriateness for exterior improvements
 to the Coulter Courts Building at 104 E. Downer Place and 32-34 S.
 Broadway Avenue (The Community Builders, Inc. - 17-00366 /
 AU22/3-17.027-DST - ES - Ward 2)
 Bill Wiet, Chief Development Officer, spoke briefly regarding the item particularly
 regarding the denial of the request to install vinyl replacement windows.
 (INFORMATION ONLY)


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, May 9, 2017 and Reviewed the
 Following Items:

 17-00354 A Resolution authorizing the purchase of One (1) 2017 Wheeled
 Coach Ford F-450 type 1 ambulance, from Fire Services Inc., St. John,
 Indiana In the amount of $241,695.00 for the Aurora Fire Department
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-168


 17-00355 A Resolution consenting to an aviation agreement between TEAM
 Advantage Inc. and the City of Aurora .
 Bill Wiet, Chief Development Officer, was present to answer questions regarding the
 item.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-169


 17-00357 A Resolution authorizing the Mayor and City Clerk to execute a one
 year extension of the Direct Aviation Operating Agreement between
 Executive Flight Management (EFM) and the City of Aurora
 Bill Wiet, Chief Development Officer, spoke briefly regarding the item and answered
 questions.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-170


 17-00397 A Resolution to Award the Contract for the 2017 City Wide Sidewalk,

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Committee of the Whole Meeting Minutes - Final May 16, 2017

 Patching, Crack Filling and Bike Path Projects to Geneva Construction
 Company, PO Box 998, Aurora, IL 60507 in the amount of
 $1,080,792.95.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-175


 17-00406 A Resolution to accept the low bid from Schroeder Asphalt Services,
 P.O. Box 831, Huntley, IL 60142 for the site and parking lot
 improvements of the M-lot that is located at 50 N. LaSalle adjacent to
 the Aurora Historical Fire Museum in the amount not to exceed
 $115,000.00
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-177


 17-00415 An Ordinance providing for the issuance of $16,500,000 aggregate
 principal amount of General Obligation Bonds, Series 2017, of the City
 of Aurora, Kane, DuPage, Kendall and Will Counties, Illinois, for the
 purpose of financing capital improvements, confirming the sale
 thereof, and providing for the levy and collection of a direct annual tax
 for the payment of the principal of and interest on said bonds.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: O17-025




 Alderman O'Connor requested that the items that were discussed at the
 Special Finance Committee Meeting held on May 16, 2017 be summarized at
 the meeeting. The items will be placed on the May 23, 2017 City Council
 Meeting on the New Business portion of the agenda. The items were the
 following:
 17-00411: A Resolution Authorizing the Execution of a Master License
 Agreement for Wireless and Pole Mounted Communications Facilities Located
 within the City of Aurora with On Light Aurora;
 17- 00412: A Resolution Authorizing the Execution of a Master License
 Agreement for Wireless and Pole Mounted Communications Facilities Located
 within the City of Aurora with Vigilant Global LLC;and
 17-00459: A Resolution Approving a Purchase Agreement for the acquisition of
 511 7th Ave., Aurora, IL
 For these three (3) items Bill Wiet, Chief Development Officer, and Stephane
 Phifer, Planning and Zoning Director provided a summary and answered
 questions. Alderman Mervine mentioned he would be abstaining from items
 17-00411 and 17-00412 due to his involvement with On Light Aurora.




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Committee of the Whole Meeting Minutes - Final May 16, 2017



 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, May 9, 2017 and
 Reviewed the Following Items:

 17-00395 A Resolution establishing the maximum number of Class C City of
 Aurora liquor licenses ( unofficially related to application from: Shree
 Ekdant LLC, d/b/a Aj's Liquor Land, located at 1669 #1, Montgomery
 Road, Aurora, IL.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-174


 17-00405 A Resolution establishing the maximum number of Class C City of
 Aurora liquor licenses ( unofficially related to application from: Shree
 Balchandra LLC d/b/a Aj's Liquorland, 2150 W Galena Blvd., Aurora) .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-176


 17-00065 A Traffic Study for Garfield Avenue in the 1000 block. Ward 4,
 Alderman Donnell.
 (INFORMATION ONLY)


 17-00154 A Traffic Study for Daisy Street. Ward 1, Alderman Bohman.

 (INFORMATION ONLY)


 17-00155 A Traffic Study for the Simms Street and Gates Street intersection for
 possibility of installing all-way Stop signage. Ward 3, Alderman
 Mesiacos.
 (INFORMATION ONLY)


 17-00372 Sri Jagganath Society Chariot Festival, Sunday, June 25, 2017 from
 1:00pm to 3:00pm.
 (INFORMATION ONLY)


 17-00373 Pedal4Life HeroInMe Bike Ride, Sunday May 21, 2017 from 8:00am to
 10:30am.
 (INFORMATION ONLY)


 17-00409 Charitable Solicitation Application for the American Legion Roosevelt
 Post #84 for their Poppy Days on May 24, 25 & 26, 2017 at the Aurora

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Committee of the Whole Meeting Minutes - Final May 16, 2017

 Transportation Center.
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday, May 8,
 2017 and Reviewed the Following Items:

 17-00371 A Resolution for accepting the improvements and maintenance
 security for Advanced Auto - 1386 Butterfield Rd.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-171


 17-00390 A Resolution Authorizing a Contract with Suburban General
 Construction Inc. in the amount of four hundred ninety-eight thousand,
 six hundred forty-two dollars and zero cents ($498,642.00) for the
 Citywide Sanitary Sewer Spot Repair - Contract A project .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-172


 17-00392 A Resolution to award a contract to J. Congdon Sewer Service, Inc. in
 the amount of $497,497.00 for the Sard Avenue Water Main
 Replacement Project.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-173


 MAYOR’S REPORT

 Mayor Irvin made an announcement that Vets Week begins on May 20th and ends
 on May 29th with the annual Memorial Day Parade. The Mayor will be attending the
 5K run on Sunday. This week is also Police Week and there is a Memorial Event on
 Saturday that the Mayor will be attending.

 MAYORAL APPOINTMENTS

 17-00432 A Resolution Appointing David Voirin to the Aurora Veterans Advisory
 Council.
 This Mayoral Appointment was referred to the City Council

 Enactment No: R17-165




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Committee of the Whole Meeting Minutes - Final May 16, 2017



 CLOSED SESSION

 There was not a need for a Closed Session.


 ADJOURN

 A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine
 to adjourn the meeting. The motion carried by voice vote. The meeting was
 adjourned at 5:29 P.M.




City of Aurora Page 7