City Council - Board of Finance — Burlington, VT
Date: 2025-07-14
Time: 17:00

Board of Finance

  Monday, July 14, 2025, 5:00 PM, Bushor Conference Room, 149 Church Street, 1st
 Floor

Join from PC, Mac, iPad, or Android:
https://zoom.us/j/98424959560
Phone one-tap:
+13092053325,,98424959560# US
Join via audio:
+1 309 205 3325 US
Webinar ID: 984 2495 9560
International numbers available: https://zoom.us/u/abrWbN4rXJ

**CCTV link: https://www.youtube.com/playlist?list=PLljLFn4BZd2PwCge7lNoKug676jIf_iUA **




1. Agenda
  Subject 1.1. Motion to adopt agenda
  Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 1. Agenda

  Department Council and Board


  Type Action
 Procedural


  Recommended Action Motion to adopt agenda

2. Public Forum
  Subject 2.1. Verbal Comments
  Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 2. Public Forum

  Department Council and Board
  Type Action
 Procedural


  Recommended Action open the Public Forum
 close the Public Forum

3. Consent Agenda
  Subject 3.1. Motion to adopt the consent agenda and take the actions indicated
  Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 3. Consent Agenda

  Department Council and Board


  Type Action (Consent)
 Procedural


  Recommended Action Motion to adopt the consent agenda and take the actions indicated

  Subject 3.2. June 23, 2025 Board of Finance Meeting Minutes - C/T
  Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 3. Consent Agenda

  Department Clerk/Treasurer's Office


  Type Action (Consent)
 Minutes


  Recommended Action approve the minutes

  Subject 3.3. June 25, 2025 Special Board of Finance Meeting Minutes - C/T
  Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 3. Consent Agenda

  Department Clerk/Treasurer's Office


  Type Action (Consent)
 Minutes


  Recommended Action approve the minutes

4. Deliberative Agenda
  Subject 4.1. Authorization to accept grant funds for the operation of the Elmwood
 Emergency Shelter Community-Housing Opportunity Grant Program SFY 2026
 $1,326,555 - CEDO
  Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor
Category 4. Deliberative Agenda

Department Community & Economic Development Office (CEDO)


Type Action


Recommended Action to approve and recommend that the City Council approve the acceptance of SFY 2026
 grant funds in the amount of $1,326,555 from the State of Vermont Housing and
 Opportunities Program for the operations of the Elmwood Emergency Shelter
 Community and authorize the Chief of Staff to execute all contracts and documents
 necessary to accept the funding through the period of July 1, 2025 – June 30, 2026,
 including retroactive approval for the period of July 1st to July 14, 2025, subject to the
 final review and approval of the City Attorney’s Office

Subject 4.2. Authorization To Submit 2025 Burlington One-Year Action Plan - CEDO
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Community & Economic Development Office (CEDO)


Type Action
 Resolution


Recommended Action to approve and recommend that the City Council approve the attached resolution
 relating to the Authorization to submit the 2025 Burlington One-Year Action Plan and
 direct the Mayor or her designee to sign the accompanying documents for submittal to
 HUD

Subject 4.3. Authorization of Improvement Bonds for FY26 - C/T
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Clerk/Treasurer's Office


Type Action
 Resolution


Recommended Action to approve and recommend that the City Council approve the proposed resolution
 providing authorization of improvement bonds for FY26

Subject 4.4. Security Services for City Hall - HR
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Human Resources


Type Action
Recommended Action to approve and recommend that the City Council exercise the City’s first one-year
 renewal option under its service agreement with Chocolate Thunder for City Hall
 security services, for an amount not to exceed $200,000

Subject 4.5. Troy Hughes Reclassification - I&T
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Innovation & Technology


Type Action


Recommended Action to approve and recommend that the City Council:
 (1) Reclassify Troy Hughes from the Help Desk Technician position at the Burlington
 Police Department to the Technology Support Specialist in Innovation & Technology at
 the City of Burlington

Subject 4.6. Impact Fee Request for $200,000 towards Library Preservation Project for
 the 1904 building (Preservation Project) - Library
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Fletcher Free Library


Type Action


Recommended Action 1. To approve and recommend that the City Council authorize the use of $200,000 from
 Impact Fees in support of the FFL Preservation Project at 235 College Street.

 2. To approve and recommend that the City Council authorize the Chief Administrative
 Officer to take all such further actions, including by taking any necessary steps to
 ensure the creation of the project budget reflecting the use Impact Fees, and to execute
 such further instruments approved as to form by the City Attorney, as may be
 necessary or convenient to effectuate the transactions contemplated hereby.


Subject 4.7. Water Resources Water Personnel Reorganization - Various - DPW/Water
 Resources
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Public Works Department - Water Resources


Type Action


Recommended Action 1. To approve and to recommend that City Council approve the:
 � Reclassification of the Senior Water Plant Mechanic, a Regular, Full-time, Non-
 Exempt, AFSCME, Grade 18 position to Senior Water Plant Mechanic, a Regular, Full-
 time, Non-Exempt, AFSCME, Grade 19 position.
 2. To approve and recommend that the City Council authorize the Chief Administrative
 Officer to approve budget neutral amendments to the FY26 Water budgets to move
 budgeted amounts from Salaries and Wages Total Compensation Contingency lines 460-
 19-400-000.5000_910 to the appropriate personnel lines as needed to implement the
 above actions.

 Subject 4.8. Budget Amendment Authorization - Champlain Parkway Project Initial
 Construction Contract - DPW
 Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 4. Deliberative Agenda

 Department Public Works Department


 Type Action


 Recommended Action 1. To approve and recommend the City Council authorize the Chief Administrative
 Officer (or their designee) execute a neutral Champlain Parkway project budget
 amendment to modify and correct project revenues, and further approve and authorize
 the Chief Administrative Officer (or their designee) to execute necessary transfers in
 furtherance of the neutral project budget adjustment.

 Subject 4.9. FY26 Vehicle Purchase Recommendation - Fleet Committee
 Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 4. Deliberative Agenda

 Department Public Works Department


 Type Action


 Recommended Action 1. To approve and recommend the City Council approve the proposed FY26 Fleet
 Purchasing List as detailed in Attachment A vehicle replacement list and authorize the
 Director of the Department of Public Works to purchase the vehicles listed therein, for a
 total authorized expenditure in an amount not to exceed $3,771,000.
 2. To approve and recommend that the City Council authorize the Director of the
 Department of Public Works or designee to dispose of the FY26 replaced
 vehicles/equipment through any of the following means, as they shall in their
 reasonable judgement determine to be in the City’s best interest, and to take such
 further actions and execute such further instruments approved as to form by the City
 attorney as may be necessary or convenient to effectuate the transactions
 contemplated hereby; auction the vehicles/equipment through any of various online
 public auctions; by trade-in where vehicle/equipment is being purchased; or, if the
 vehicle is of no value to the vendor, Fleet Maintenance will have the vehicle/equipment,
 hauled away for scrap at the current market price.

5. Adjournment
 Subject 5.1. Motion to adjourn
 Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 5. Adjournment

 Department Council and Board
Type Action
 Procedural


Recommended Action Motion to adjourn

Board of Finance

  Monday, July 14, 2025, 5:00 PM, Bushor Conference Room, 149 Church Street, 1st
 Floor

Join from PC, Mac, iPad, or Android:
https://zoom.us/j/98424959560
Phone one-tap:
+13092053325,,98424959560# US
Join via audio:
+1 309 205 3325 US
Webinar ID: 984 2495 9560
International numbers available: https://zoom.us/u/abrWbN4rXJ

**CCTV link: https://www.youtube.com/playlist?list=PLljLFn4BZd2PwCge7lNoKug676jIf_iUA **




1. Agenda
  Subject 1.1. Motion to adopt agenda
  Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 1. Agenda

  Department Council and Board


  Type Action
 Procedural


  Recommended Action Motion to adopt agenda

2. Public Forum
  Subject 2.1. Verbal Comments
  Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 2. Public Forum

  Department Council and Board




 Page 1 of 139
  Type Action
 Procedural


  Recommended Action open the Public Forum
 close the Public Forum

3. Consent Agenda
  Subject 3.1. Motion to adopt the consent agenda and take the actions indicated
  Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 3. Consent Agenda

  Department Council and Board


  Type Action (Consent)
 Procedural


  Recommended Action Motion to adopt the consent agenda and take the actions indicated

  Subject 3.2. June 23, 2025 Board of Finance Meeting Minutes - C/T
  Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 3. Consent Agenda

  Department Clerk/Treasurer's Office


  Type Action (Consent)
 Minutes


  Recommended Action approve the minutes

  Subject 3.3. June 25, 2025 Special Board of Finance Meeting Minutes - C/T
  Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 3. Consent Agenda

  Department Clerk/Treasurer's Office


  Type Action (Consent)
 Minutes


  Recommended Action approve the minutes

4. Deliberative Agenda
  Subject 4.1. Authorization to accept grant funds for the operation of the Elmwood
 Emergency Shelter Community-Housing Opportunity Grant Program SFY 2026
 $1,326,555 - CEDO
  Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor



 Page 2 of 139
Category 4. Deliberative Agenda

Department Community & Economic Development Office (CEDO)


Type Action


Recommended Action to approve and recommend that the City Council approve the acceptance of SFY 2026
 grant funds in the amount of $1,326,555 from the State of Vermont Housing and
 Opportunities Program for the operations of the Elmwood Emergency Shelter
 Community and authorize the Chief of Staff to execute all contracts and documents
 necessary to accept the funding through the period of July 1, 2025 – June 30, 2026,
 including retroactive approval for the period of July 1st to July 14, 2025, subject to the
 final review and approval of the City Attorney’s Office

Subject 4.2. Authorization To Submit 2025 Burlington One-Year Action Plan - CEDO
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Community & Economic Development Office (CEDO)


Type Action
 Resolution


Recommended Action to approve and recommend that the City Council approve the attached resolution
 relating to the Authorization to submit the 2025 Burlington One-Year Action Plan and
 direct the Mayor or her designee to sign the accompanying documents for submittal to
 HUD

Subject 4.3. Authorization of Improvement Bonds for FY26 - C/T
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Clerk/Treasurer's Office


Type Action
 Resolution


Recommended Action to approve and recommend that the City Council approve the proposed resolution
 providing authorization of improvement bonds for FY26

Subject 4.4. Security Services for City Hall - HR
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Human Resources


Type Action




 Page 3 of 139
Recommended Action to approve and recommend that the City Council exercise the City’s first one-year
 renewal option under its service agreement with Chocolate Thunder for City Hall
 security services, for an amount not to exceed $200,000

Subject 4.5. Troy Hughes Reclassification - I&T
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Innovation & Technology


Type Action


Recommended Action to approve and recommend that the City Council:
 (1) Reclassify Troy Hughes from the Help Desk Technician position at the Burlington
 Police Department to the Technology Support Specialist in Innovation & Technology at
 the City of Burlington

Subject 4.6. Impact Fee Request for $200,000 towards Library Preservation Project for
 the 1904 building (Preservation Project) - Library
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Fletcher Free Library


Type Action


Recommended Action 1. To approve and recommend that the City Council authorize the use of $200,000 from
 Impact Fees in support of the FFL Preservation Project at 235 College Street.

 2. To approve and recommend that the City Council authorize the Chief Administrative
 Officer to take all such further actions, including by taking any necessary steps to
 ensure the creation of the project budget reflecting the use Impact Fees, and to execute
 such further instruments approved as to form by the City Attorney, as may be
 necessary or convenient to effectuate the transactions contemplated hereby.


Subject 4.7. Water Resources Water Personnel Reorganization - Various - DPW/Water
 Resources
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Public Works Department - Water Resources


Type Action


Recommended Action 1. To approve and to recommend that City Council approve the:
 � Reclassification of the Senior Water Plant Mechanic, a Regular, Full-time, Non-
 Exempt, AFSCME, Grade 18 position to Senior Water Plant Mechanic, a Regular, Full-
 time, Non-Exempt, AFSCME, Grade 19 position.
 2. To approve and recommend that the City Council authorize the Chief Administrative
 Officer to approve budget neutral amendments to the FY26 Water budgets to move


 Page 4 of 139
 budgeted amounts from Salaries and Wages Total Compensation Contingency lines 460-
 19-400-000.5000_910 to the appropriate personnel lines as needed to implement the
 above actions.

 Subject 4.8. Budget Amendment Authorization - Champlain Parkway Project Initial
 Construction Contract - DPW
 Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 4. Deliberative Agenda

 Department Public Works Department


 Type Action


 Recommended Action 1. To approve and recommend the City Council authorize the Chief Administrative
 Officer (or their designee) execute a neutral Champlain Parkway project budget
 amendment to modify and correct project revenues, and further approve and authorize
 the Chief Administrative Officer (or their designee) to execute necessary transfers in
 furtherance of the neutral project budget adjustment.

 Subject 4.9. FY26 Vehicle Purchase Recommendation - Fleet Committee
 Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 4. Deliberative Agenda

 Department Public Works Department


 Type Action


 Recommended Action 1. To approve and recommend the City Council approve the proposed FY26 Fleet
 Purchasing List as detailed in Attachment A vehicle replacement list and authorize the
 Director of the Department of Public Works to purchase the vehicles listed therein, for a
 total authorized expenditure in an amount not to exceed $3,771,000.
 2. To approve and recommend that the City Council authorize the Director of the
 Department of Public Works or designee to dispose of the FY26 replaced
 vehicles/equipment through any of the following means, as they shall in their
 reasonable judgement determine to be in the City’s best interest, and to take such
 further actions and execute such further instruments approved as to form by the City
 attorney as may be necessary or convenient to effectuate the transactions
 contemplated hereby; auction the vehicles/equipment through any of various online
 public auctions; by trade-in where vehicle/equipment is being purchased; or, if the
 vehicle is of no value to the vendor, Fleet Maintenance will have the vehicle/equipment,
 hauled away for scrap at the current market price.

5. Adjournment
 Subject 5.1. Motion to adjourn
 Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 5. Adjournment

 Department Council and Board




 Page 5 of 139
Type Action
 Procedural


Recommended Action Motion to adjourn




 Page 6 of 139
Page 7 of 139
Page 8 of 139
Page 9 of 139
Page 10 of 139
Page 11 of 139
Page 12 of 139
Page 13 of 139
Page 14 of 139
 MEMORANDUM


 DATE: June 30, 2025
 TO: Board of Finance, City Council
 FROM: Sarah Russell, Special Assistant to End Homelessness
 CC: Mayor Emma Mulvaney-Stanak
 Erin Jacobsen, Chief of Staff
 Katherine Schad, CAO
 Emmett Wood, Asst. City Attorney

 RE: Authorization to accept grant funds for the operation of the
 Elmwood Emergency Shelter Community – Housing Opportunity
 Grant Program SFY 2026 $1,326,555


Request:
The Mayor’s Office is requesting Board of Finance and City Council approval to accept $1,326,555
in FY26 grant funds from the State of Vermont, Department of Children and Families Office of
Economic Opportunity Housing and Opportunities Program (SoV OEO HOP) and authorization for
the Chief of Staff to execute all documents necessary to accept the funding. The above referenced
grant will support operations and services of the Elmwood Emergency Shelter Community, an
activity of the City of Burlington’s Initiative to End Homelessness.

Background:
The number of people experiencing homelessness and housing insecurity continues to be almost triple
those pre-pandemic, and access to emergency housing is restricted and often times far too inaccessible.
Mayor Miro Weinberger launched a 10 point action plan to fulfill the promise of housing as a human
right in Burlington in 2021 and on October 25th 2021, the City Council called for the use of ARPA funds to
meet the needs of those experiencing homelessness.

In February 2022, the Council approved the allocation of $2.975 million in ARPA dollars to address the
issue of chronic homelessness in the City of Burlington, which included the creation of an emergency
shelter community and a community resource center.

The emergency shelter commenced operations in February 2023. The Elmwood Emergency Shelter
Community offers a service enriched environment and 24 hour per day low-barrier emergency shelter
for up to 35 individuals experiencing unsheltered homelessness. The emergency shelter operations are


 1|Page


 Page 15 of 139
managed by Champlain Housing Trust, and Champlain Valley Office of Economic Opportunity provides
essential services. As fund administrator, the City oversees development of policies and tracks
outcomes on a quarterly basis.

The Department for Children and Families Office of Economic Opportunity Housing Opportunity Grant
Program provides funding to operate emergency overnight shelter for the State of Vermont, in addition
to other homeless response programs.

Funding for the Elmwood Emergency Shelter Community
On February 7, 2022, the Board of Finance and City Council approved the allocation of $2.975M in ARPA
funds for the specific purpose of addressing and ameliorating homelessness in the City of Burlington
including $1.47M for the construction and operation of a new low barrier emergency shelter
community. Over the last two years, the City has worked to transition utilizing ARPA funds for
operations to the HOP grant. In addition, the City has now been awarded the third year of annual
operating funds from the SoV OEO HOP for the operation of the Elmwood Emergency Shelter
Community. During FY26, we will fully expend remaining/contracted ARPA funds, therefore, we will
seek to fund 100% of Elmwood Shelter operations from the HOP grant in FY27.

Motions

Action for Board of Finance:
To approve and recommend that the City Council approve the acceptance of SFY 2026 grant funds in the
amount of $1,326,555 from the State of Vermont Housing and Opportunities Program for the operations
of the Elmwood Emergency Shelter Community and authorize the Chief of Staff to execute all contracts
and documents necessary to accept the funding through the period of July 1, 2025 – June 30, 2026,
including retroactive approval for the period of July 1st to July 14, 2025, subject to the final review and
approval of the City Attorney’s Office.

Action for City Council:
To approve and the acceptance of SFY 2026 grant funds in the amount of $1,326,555 from the State of
Vermont Housing and Opportunities Program for the operations of the Elmwood Emergency Shelter
Community and authorize the Chief of Staff to execute all documents and contracts necessary to accept
the funding through the period of July 1, 2025 – June 30, 2026, including retroactive approval for the
period of July 1 – July 14, 2025, subject to the final review and approval of the City Attorney’s Office.

Attachments
AHS-DCF-OEO HOP SFY26 Award Notice




 2|Page


 Page 16 of 139
Page 17 of 139
 Board of Finance and City Council Submission Checklist
 Department: Mayor’s Office Submitter: Sarah Russell

 Title/Subject: Communication Acceptance of SoV HOP grant FY26 Elmwood Emergency Shelter

 Approval: Meeting Date:
 ☐ Board  of  Finance 7/14/2025
 ☐ City Council 7/14/2025
 ☒ Concurrent 7/14/2025
This form must be completed by the person submitting the materials, and sent with the final submission. Please do
not indicate that a signoff was received until it has actually been obtained.

Signoffs Received

 Date
 Signoff Needed Received Note
 Approved
 Department Head N/A

 Mayor’s Office informed and approved memo Yes 06-30-2025 Erin Jacobsen
 Board/Commission, if required N/A Click or tap
 to enter a
 date.
 City Attorney’s Office has approved contract Yes 06-30-2025 Emmett Wood
 and/or legal documents,
 -Identify attorney in note
 City Attorney’s Office has approved memo and Yes 06-30-2025 Emmett Wood
 motion(s) or resolution(s)
 -Identify attorney in note
 CAO has reviewed budget, financing, and Yes 07-01-2025 Katherine Schad
 memo
 Human Resources, if personnel action N/A Click or tap Click or tap here to
 -Identify HR Manager in note to enter a enter text.
 date.
 CIO, if an IT-related investment/purchase N/A Click or tap Click or tap here to
 to enter a enter text.
 date.


Materials Included

 Included? Note
 Final Memo Attached? Yes Click or tap here to enter text.
 Contract Attached, if applicable? No Click or tap here to enter text.
 Additional Materials, if necessary Yes Award letter
 Draft Resolution or Motion? N/A Click or tap here to enter text.
 If for submission to Council, are No Click or tap here to enter text.
 sponsors identified?




 Page 18 of 139
 Resolution Relating to RESOLUTION________
 Sponsor(s): Councilor Schachter
 Introduced: ____________________
 AUTHORIZATION TO SUBMIT
 Referred to: ____________________
 2025 BURLINGTON ONE-YEAR ACTION PLAN ______________________________
 Action: ________________________
 Date: __________________________
 Signed by Mayor: ________________

 CITY OF BURLINGTON
 In the year Two Thousand Twenty-Five ………………………………………………………………………
 Resolved by the City Council of the City of Burlington, as follows:

 1 That WHEREAS, Burlington, Vermont (the “City”) is eligible to participate in the Federal Department of
 2 Housing and Urban Development (HUD) Community Development Block Grant (CDBG) and HOME
 3 Investment Partnership Programs (HOME) as an entitlement jurisdiction; and
 4 WHEREAS, the City of Burlington is required by HUD to adopt a Consolidated Plan and One-Year
 5 Action Plan as part of the federal requirements for these two formula grant programs; and
 6 WHEREAS, the City’s 2024-2028 Consolidated Action Plan, contains a housing and community
 7 development needs assessment; a survey of available resources; and a five-year strategy that specifies achievable
 8 housing and community development goals and programs; and
 9 WHEREAS, the City of Burlington adopted the 2024-2028 Consolidated Plan for Housing and
10 Community Development in June 2024 as federally required by HUD; and
11 WHEREAS, the City has prepared a one-year action plan (Annual Action Plan) that is reflective of the
12 2024-2028 Consolidated Action Plan; and
13 WHEREAS, the 2025 Annual Action Plan establishes a one-year program in compliance with HUD
14 funding allocations and requirements; and
15 WHEREAS, citizen participation leading to the development of the One-Year Action Plan included
16 workshops; public meetings; consultation with community and state agencies; and an Advisory Board which
17 made recommendations on the allocation of 2025 CDBG funds for sub-grantees; and
18 WHEREAS, the 30-day comment period on the 2025 One-Year Action Plan was held from June 11,
19 2025 through July 11, 2025, and
20 WHEREAS, notice of the proposed Plan was circulated in June by notice published in Seven Days, a
21 weekly newspaper, and online on the website of the Community & Economic Development Office, and by e-
22 mail notice to all City Councilors, to the CDBG mailing list, to the CDBG Advisory Board, to the Continuum
23 of Care mailing list, and to city residents via social media; and
24 WHEREAS, the recommendations of the Advisory Board together with a proposed 2025 One-Year
25 Action Plan was published for public comment on June 11, 2025; and


 Page 19 of 139
 Page 2
 Resolution Relating to AUTHORIZATION TO SUBMIT 2025 BURLINGTON
 ONE-YEAR ACTION PLAN



26 WHEREAS, notice of the recommendations of Advisory Board and of the proposed 2025 One-Year Action
27 Plan was circulated to all applicants and by notice published in Seven Days and online on the website of the
28 Community & Economic Development Office; and
29 WHEREAS, a duly warned public hearing was held on June 23, 2025 to receive further input; herein;
30 NOW, THEREFORE, BE IT RESOLVED that City Council hereby adopts the 2025 One-Year Action
31 Plan; and
32 BE IT FURTHER RESOLVED that Mayor Emma Mulvaney-Stanak is hereby authorized to sign on
33 behalf of the City of Burlington the application for CDBG and HOME funding which accompanies this 2025
34 One-Year Action Plan, and any and all documents deemed necessary to accept and disperse such Department
35 of Housing and Urban Development grant funds, subject to the review and approval of the City Attorney’s
36 Office; and
37 BE IT FURTHER RESOLVED that the City Council hereby approves the expenditure of 2025
38 Community Development Block Grant Entitlement and HOME funds as described in the 2025 One-Year
39 Action Plan.
40
41 CC/ Resolutions 2025/Authorization to Submit 2025 Burlington One-Year Action Plan
42 7/14/2025




 Page 20 of 139
 MEMORANDUM

 TO: Mayor Emma Mulvaney-Stanak, Board of Finance and City Council
 FROM: Christine Curtis, Senior Community Development Specialist, CEDO
 DATE: July 14, 2025
 RE: Approval of Community Development Block Grant and HOME Investment Partnerships
 Proposed Allocations for the 2025 Action Plan for Housing & Community Development
 ____________________________________________________________________________

The Community & Economic Development Office (CEDO) is seeking approval of the City’s 2025 One-Year Action Plan
for Housing & Community Development (Action Plan) for the planning and allocation of federal funds from Community
Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and other U.S. Department of Housing
and Urban Development (HUD) administered programs. Pending final HUD approval, the City is expecting to receive
$745,925 in CDBG entitlement funds and $331,651 in new HOME funds to support housing, community and economic
development activities for the 2025 program year (July 1, 2025 – June 30, 2026). A breakdown of the funding
recommendations can be found below for both the CDBG and HOME programs.

The funding recommendations and draft 2025 Action Plan were subject to a Public Hearing to solicit input on Burlington’s
housing and community development needs at the June 23rd, 2025 City Council meeting. Public comments on the Action
Plan were also accepted through July 11th, 2025 via email at ccurtis@burlingtonvt.gov. The Action Plan will be submitted
to HUD after Board of Finance and City Council approval.

The proposed subrecipient allocations for the City’s 2025 CDBG funds were recommended by the CDBG Advisory
Board. The Advisory Board includes a seat for a representative from each of the City’s eight wards (selected by the
Neighborhood Planning Assemblies), Mayoral appointees, and one seat filled by the State of Vermont. CEDO’s
leadership, with the support of the Mayor, makes CDBG funding recommendations for programs administered by CEDO
staff and other City departments. All funding recommendations are outlined below.




MOTIONS:

Board of Finance Motion:
To approve and recommend that the City Council approve the attached resolution relating to the Authorization to submit
the 2025 Burlington One-Year Action Plan and direct the Mayor or her designee to sign the accompanying documents
for submittal to HUD.




 Page 21 of 139
City Council Motion:
To waive the reading and adopt the attached resolution related to the Authorization to submit the 2025 Burlington One-
Year Action Plan and direct the Mayor or her designee to sign the accompanying documents for submittal to HUD.




2025 CDBG – Public Service Awards

The following organizations and programs have received CDBG grants in previous years
 # of
 Awards for Beneficiaries
 2025 Action served
 Organization Program Name Plan Program summary (projected)

 permanent housing placement
 $25,000 services for individuals with
 Housing First Services in
 Pathways Chitt. County histories of homelessness 45 households
 to support existing services
 which include overdose
 prevention, recovery, and
 $17,388
 Vermonters for VCJR Re-Entry and other supportive services for
 Criminal Justice Recovery Center with people living with substance
 Reform (VCJR) Contingency Management use disorders 60 persons
 emergency housing and
 $34,500 support services for adults and
 Steps to End children fleeing domestic
 Domestic Violence Safe Tonight violence 564 persons
 free tax preparation and
 Volunteer Income Tax $15,000 electronic filing services for
 CVOEO Assistance (VITA) LMI households 700 persons
 Lund’s Parent Child Center childcare services and
 and Clinical Treatment $20,000 resources for vulnerable
 Lund Services children and families 95 persons


2025 CDBG - Development Awards

The following organizations and programs have received CDBG grants in previous years
 # of
 Awards for Beneficiaries
 2025 Action served
 Organization Program Name Plan Program summary (projected)
 entrepreneurial and English
 language learning education to
 $75,000
 Mercy Small Business Equity support the growth of small
 Connections Project businesses in Burlington 100 persons
 coaching, classes, and technical
 assistance for low-mod Burlington
 $70,642
 Micro Business residents to start, sustain, and
 CVOEO Development Program expand micro businesses 80 persons




 Page 22 of 139
 rehab and new construction – 10
 new affordable apartments to
 Champlain $252,210 provide supportive housing for
 Housing Trust Supportive Housing at adults with intellectual and
 (CHT) 322 St. Paul Street developmental disabilities 10 persons
 grouting old, brick sewer to ensure
 the stability and safety of the
 Champlain $135,000** roadway and buildings – directly
 Housing Trust supporting the Post Apartments City-wide
 (CHT) & DPW Ravine Sewer Project project benefit
 installation of new sprinkler and fire
 Dismas of Buell Street Dismas $52,000 alarm system at Buell Street Dismas
 Vermont House Sprinkler System House 20 persons

 Business &
 $35,000 technical assistance for
 Workforce Microenterprise
 Development Technical Assistance entrepreneurs and small businesses 28 persons
 implement City planning efforts;
 $149,185 administer community and
 CEDO CDBG Administration economic development programs N/A
**funded with prior year, carryover funds


2025 CDBG Funding


 CDBG Subtotal Item Amount
 Public Service $111,888
 Programs/Projects $731,740 Development $484,852
 Carryover funds $135,000
 Admin and Planning $149,185 CDBG Administration $149,185
 TOTAL $880,925 $880,925




2025 HOME Awards/Funding


 HOME Project Category Subtotal Item Amount
 Affordable Housing Projects $248,738.99
 Affordable Housing $298,486.79
 15% CHDO Set-Aside $49,747.80
 Admin and Planning $33,165.20 HOME Administration $33,165.20
 TOTAL $331,651.99 $331,651.99




 Page 23 of 139
2025 Action Plan for Housing & Community Development

 City of Burlington, Vermont




 Prepared by
 Community & Economic Development Office
 Room 32 – City Hall
 149 Church Street
 Burlington, VT 05401
 (802) 865-7144
 www.burlingtonvt.gov/CEDO

  This document is available upon request in alternative format for persons with disabilities.


 1




 Page 24 of 139
 Table of Contents

Executive Summary……………………………………………………………………………………………………………. 3

Lead & Responsible Agencies…………………………………………………………………………………………….. 7

Consultation………………………………………………………………………………………………………………………..8

Participation & Outreach………………………………………………………………………………………………….. 25

Expected Resources………………………………………………………………………………………………………….. 30

Annual Goals & Objectives………………………………………………………………………………………………… 33

Projects…………………………………………………………………………………………………………………………….. 37

Geographic Distribution……………………………………………………………………………………………………. 43

Affordable Housing…………………………………………………………………………………………………………… 44

Public Housing………………………………………………………………………………………………………………….. 45

Homeless & Other Special Needs Activities………………………………………………………………………. 46

Barriers to Affordable Housing…………………………………………………………………………………………. 49

Other Actions…………………………………………………………………………………………………………………… 51

Program Specific Requirements……………………………………………………………………………………….. 53




 2




 Page 25 of 139
 Executive Summary

AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
The 2025 Action Plan explains how the City plans to spend the Community Development Block
Grant (CDBG) and HOME Investment Partnership Act (HOME) funds that the City receives from
the U.S. Department of Housing & Urban Development (HUD), together with other leveraged
resources, during the upcoming program year beginning on July 1, 2025. The national CDBG
program is a principal revenue source to grow local communities and improve the quality of
lives for low- and moderate- income persons. The HOME program is designed to create
affordable housing for low-income households through building, buying, and/or rehabilitating
housing for rent or homeownership.
The overall goal of these community planning and development programs is to develop viable
communities by providing decent housing, expanded economic opportunities, and a suitable
living environment, principally for low- and moderate-income persons. HUD administers these
programs on a national basis and awards grants to entitlement communities and participating
jurisdictions – including the City of Burlington – each year on a formula basis. The City in turn
awards grants and loans to local nonprofits as well as providing direct services to residents and
businesses through several CDBG-funded programs.


2. Summarize the objectives and outcomes identified in the Plan
Affordable housing continues to be the City’s highest priority. Cost of housing, age of the
housing stock, and a low vacancy rate are three significant factors that contribute to the need
for affordable housing in Burlington. The following initiatives are on the City’s housing agenda:
preserving existing affordable units; creating new affordable units; renovating rental and
owner-occupied affordable housing; and promoting homeownership opportunities among
income-qualified households.
A suitable living environment is the City’s next highest priority. The City has historically used the
maximum available CDBG resources to support the provision of social services by local
nonprofits. The City also uses CDBG to support public facilities and infrastructure and nonprofit
facilities.
Economic opportunity is the City’s third priority. The City uses CDBG funds to support projects
that create and retain businesses and jobs through technical assistance and to support low-
income residents in business ownership through entrepreneurial training and loans. The City
also uses CDBG to address barriers to economic opportunity, including through the provision of
affordable, quality early childcare and assistance in filing taxes and developing financial literacy.
 3




 Page 26 of 139
3. Evaluation of past performance
The City continues to focus its CDBG and HOME dollars on high priority activities, primarily
comprised of housing, economic development, and suitable living environment projects.
Burlington continues to focus essentially all expenditures to assist low and moderate-income
persons, as a result approximately 98% of CDBG beneficiaries fall in the low to moderate
income category. Below are the City’s most recent highlights of past performance that
contributed to the selection and focus of this year’s goals and projects.
Highlights of Outcomes
The City’s highest priority under its Consolidated Plan is affordable housing. Highlights
include:

 • In December 2024, the City of Burlington’s Lead Program received $4,301,890 in lead
 hazard control funds and $529,000 in health homes supplemental funding to improve
 indoor air quality and reduce other health hazards such as asbestos and tripping. The
 Lead Program’s previous grant ended in July 2024. During the reporting period of July 1,
 2023 – June 30, 2024 the Lead Program completed testing for Lead-Based Paint hazards
 in seven rental housing units, performed Lead Hazard Control activities in 35 rental
 housing units and three owner-occupied units, performed Healthy Homes interventions
 in 36 housing units, trained 22 individuals on the EPA Renovate, Repair, and Painting
 (RPP) Rule, trained 12 individuals to be lead-based paint abatement workers and
 supervisors, trained 125 individuals on the VT Lead Law, Inspection, Repair, & Cleaning
 Practices, and conducted 12 outreach and education events that reached over 630
 individuals.

 • Funds have been committed to two new construction rental housing projects that
 together will have ten HOME-assisted units and an additional 44 mostly affordable units.
 Additional rental housing development projects are in the pipeline.

 • Funds have also been used to rehabilitate existing affordable properties, including those
 reserved for older community members, thus improving safety and comfort for
 residents.
A suitable living environment is the City's second priority. Highlights include:

 • CDBG-funded agency Steps to End Domestic Violence, provided emergency shelter and
 services to 576 persons fleeing domestic violence.
 • Feeding Champlain Valley (previously Feeding Chittenden) and the co-located
 Community Resource Center served nearly 900 Burlington residents.

 4




 Page 27 of 139
 • Development work and programming continued at the Moran – FRAME project.
 • Pathways Vermont served 65 individuals experiencing homelessness by providing a
 variety of housing support services including service coordination, housing location
 services, retention supports, benefits coordination, and mental health and substance
 use services.
 • Vermont Center for Criminal Justice Reform’s Re-Entry and Recovery Center provided
 case management services to 177 justice-involved individuals living with substance use
 disorder.

Economic opportunity is the City's third priority. Highlights include:

 • CEDO and CDBG funded partners provided technical assistance and business
 development services to 205 microenterprises.
 • The Lund Early Childhood Education program provided early childhood services to 18
 residents, with a focus on supporting vulnerable children and families.
 • The Volunteer Income Tax Assistance (VITA) program served over 800 Burlington
 residents, providing tax preparation and other income tax related assistance.
 • 34 Burlington residents took part in training programs provided by CEDO and CDBG-
 funded partners, including the Personal Care Assistant Plus program and youth
 construction training programs provided by ReSOURCE.



4. Summary of Citizen Participation Process and consultation process
The Community & Economic Development Office followed the Citizen Participation Plan in the
development of this Plan. A Public hearing was held on June 23rd, 2025 at a Burlington City
Council meeting. The hearing notice was published in a local paper. Organizations were
consulted, including the Continuum of Care.
The most meaningful way in which Burlington residents participate in the Action Plan process is
their involvement in spending decisions. Through the Neighborhood Planning Assemblies
(NPAs) each of the City’s eight wards elects a representative to the CDBG Advisory Board and
collectively, those residents have a majority voice in making recommendations to the Mayor
about how to spend the City’s CDBG funding each year. The NPAs are grassroots associations,
created by City Charter, which exist in each of the City’s wards and meet monthly as organized,
democratic forums where neighbors can learn about public issues that affect them and advise
city government of their concerns and needs. The Board’s recommendations have traditionally
been adopted without change by the Mayor and City Council.


 5




 Page 28 of 139
The City engaged in alternative public involvement techniques during the development of this
Plan. The Plan was posted on the City’s website and citizens were invited to comment via social
media and email lists.
The public comment period will begin on June 11th, 2025 and end on July 11th, 2025.


5. Summary of public comments
TBD


6. Summary of comments or views not accepted and the reasons for not accepting them
All comments were accepted.
7. Summary
To summarize, the following document represents the housing, community and economic
development needs and priorities as well as the chosen projects and activities to implement for
the City of Burlington's 2025 Action Plan.




 6




 Page 29 of 139
PR-05 Lead & Responsible Agencies – 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan
Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant
program and funding source.
 Agency Role Name Department/Agency
 CDBG Administrator Burlington, VT Community & Economic Development Office
 HOME Administrator Burlington, VT Community & Economic Development Office
 Table 1 – Responsible Agencies

Narrative (optional)
The Community & Economic Development Office (CEDO) is a department of the City of Burlington. The department engages our
community to build a healthy, safe, and vibrant city with opportunities for all. CEDO staff members and programs seek to foster
economic vitality; preserve and enhance neighborhoods, quality of life, and the environment; and promote opportunities for all
residents of Burlington.


Consolidated Plan Public Contact Information

Christine Curtis

Community Development Specialist

CEDO

149 Church Street Room 32

Burlington, VT 05401

ccurtis@burlingtonvt.gov


 7

 Page 30 of 139
AP-10 Consultation – 91.100, 91.200(b), 91.215(l)
1. Introduction
The City works closely with a range of stakeholders to determine community needs and priorities and to allocate CDBG and HOME
funds to projects addressing these needs. Stakeholders consulted during the preparation of this Plan, including decisions around
funding awards, include: the CDBG Advisory Board, which includes representatives from each of the City’s wards, Mayoral
representatives, and representatives from state agencies; nonprofit housing developers and service providers operating within the
city; the Chittenden County Homeless Alliance (a HUD-recognized Continuum of Care); business owners; City residents; landlords;
and colleagues within the City’s Community & Economic Development Office, including the Burlington Lead Program.


Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers
and private and governmental health, mental health and service agencies (91.215(l))
Community Economic & Development Office staff serve as co-chair and Collaborative Applicant for the Chittenden County Homeless
Alliance (CCHA), a HUD-recognized Continuum of Care (CoC) that aims to make homelessness rare and brief for persons in Burlington
and throughout Chittenden County. CCHA members include representatives from nonprofit organizations, including service
providers and affordable housing developers, local businesses, persons with lived experiences of homelessness, and local, state, and
federal agencies, who meet regularly to coordinate City- and county-wide approaches to addressing the needs of vulnerable
residents. The CCHA has implemented best practices in its approach to addressing homelessness, including the use of a common
assessment tool for Coordinated Entry, prioritizing units for the most vulnerable, developing a community waitlist, and using a
shared information management system with the Balance of State, the statewide Continuum of Care. These efforts help to ensure
that the diverse agencies and organizations operating in Burlington are collaboratively working towards a common goal.


Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically
homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of
homelessness.




 8

 Page 31 of 139
The CoC manages the Coordinated Entry System (CES), coordinating the implementation of a housing and service system that
engages multiple service providers and organizations to connect with and to address the needs of persons experiencing
homelessness in the county. The CES models a no-wrong-door approach to accessing the CES; service providers and community
partners throughout Chittenden County are Access Points to the CES (including Vermont 211 as a virtual access point), allowing
individuals and families experiencing a housing crisis to be directly engaged and linked to the CES. The CES matches households
experiencing homelessness with eligible services based on vulnerability, sustainability, and length of homelessness through a
standardized, scored assessment. Each eligible household will be assigned a housing navigator and added to a master list of
homeless households which is reviewed weekly by CES partners for housing opportunities. Currently, eligible households include
HUD-defined “literally homeless” and “imminent risk” households. In the 2023 program year, the Coordinated Entry system placed
305 households into permanent housing and is on track to match that for the 2024 program year. Many housing projects funded by
the City, including through the use of HOME and CDBG funds, include units dedicated for households exiting homelessness. These
units are usually filled in coordination with the Coordinated Entry system and are paired with supportive services. CDBG services
have also been targeted to address emerging needs through the CoC and public service funds have supported housing navigation
and supportive services program that operate within the umbrella of the CCHA and CoC.


Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds,
develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding,
policies and procedures for the operation and administration of HMIS
ESG funding allocations are made by the State of Vermont. Several state offices, including the Office of Economic Opportunity which
administers ESG participate actively in the CoC and its numerous committees, including strategic planning and coordinated entry.
VT's Emergency Solutions Grant funds are blended with state funds and administered under the Housing Opportunity Grant
Program. Funding decisions are based on thorough knowledge of this Continuum’s operations and priorities, with an emphasis on
how best to realize value for investment. The State solicits specific feedback from the CoCs and stakeholders through presentations,
discussions, and surveys regarding priorities and how to allocate ESG funds to eligible activities as well provide an annual review of
funding priorities and performance.




 9

 Page 32 of 139
The Chittenden County Homeless Alliance has developed a single HMIS with the Vermont Balance of State including joint
governance, policies and procedures. One of our CoC-funded projects supports the HMIS lead - the Institute for Community
Alliances. The Alliance members use BitFocus/Clarity HMIS and the CoC utilizes reports and information for strategic planning.


2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s
consultations with housing, social service agencies and other entities
Table 2 – Agencies, groups, organizations who participated
 1 Agency/Group/Organization AARP Vermont
 Agency/Group/Organization Type Housing
 Services-Elderly Persons
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Non-Homeless Special Needs
 How was the Agency/Group/Organization Phone call with representative of AARP Vermont. Goal of phone call was to better
 consulted and what are the anticipated outcomes understand needs of older Vermonters in Burlington.
 of the consultation or areas for improved
 coordination?
 2 Agency/Group/Organization Age Well
 Agency/Group/Organization Type Services-Elderly Persons
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Non-Homeless Special Needs
 How was the Agency/Group/Organization Online meeting with agency representative. Goal of meeting was better
 consulted and what are the anticipated outcomes understanding needs of older residents including housing, food security, and
 of the consultation or areas for improved safety.
 coordination?
 3 Agency/Group/Organization Agency of Human Services
 Agency/Group/Organization Type Other government - State




 10

 Page 33 of 139
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Homelessness Strategy
 Homeless Needs - Chronically homeless
 Homeless Needs - Families with children
 Homelessness Needs - Unaccompanied youth
 Non-Homeless Special Needs
 Market Analysis
 Anti-poverty Strategy
 How was the Agency/Group/Organization Individual online meeting with Field Services Director. Goal for interview was
 consulted and what are the anticipated outcomes information on community needs including supporting persons who are unhoused
 of the consultation or areas for improved and special populations as well as addressing other needs in the community.
 coordination?
4 Agency/Group/Organization ANEW Place
 Agency/Group/Organization Type Housing
 Services-homeless
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Homelessness Strategy
 How was the Agency/Group/Organization Meeting with agency leadership. Goal was to understand services and needs for
 consulted and what are the anticipated outcomes people who are unhoused including shelter operations and transitional housing
 of the consultation or areas for improved services.
 coordination?
5 Agency/Group/Organization ASSOCIATION OF AFRICANS LIVING IN VERMONT
 Agency/Group/Organization Type Housing
 Services-Children
 Services-Persons with Disabilities
 Services-homeless
 Services-Health
 Services-Education
 Services-Employment
 Service-Fair Housing




 11

 Page 34 of 139
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Homelessness Strategy
 Non-Homeless Special Needs
 Economic Development
 Anti-poverty Strategy
 How was the Agency/Group/Organization In-person meeting with multiple members of AALV staff. Goal of meeting was
 consulted and what are the anticipated outcomes learning more about the needs and challenges experienced by individuals and
 of the consultation or areas for improved families served by AALV. Conversation included insights on housing, employment,
 coordination? mental health and substance use services, education, economic opportunities and
 other topics.
6 Agency/Group/Organization Bisonnette Properties
 Agency/Group/Organization Type Housing
 Business Leaders
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Market Analysis
 How was the Agency/Group/Organization In-person meeting with property manager of large real estate investment and
 consulted and what are the anticipated outcomes property management company in Burlington. Goal for interview was
 of the consultation or areas for improved understanding housing needs from perspective of large property owner who has
 coordination? been in business multiple years.
7 Agency/Group/Organization BURLINGTON HOUSING AUTHORITY
 Agency/Group/Organization Type PHA
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Public Housing Needs
 Homelessness Strategy
 Homeless Needs - Chronically homeless
 Homeless Needs - Families with children
 Non-Homeless Special Needs
 How was the Agency/Group/Organization Meeting with Executive Director both one-on-one and in group conversation. Goal
 consulted and what are the anticipated outcomes of meetings were collaboration with PHA, coordination of consolidated plans, and
 of the consultation or areas for improved strategies for affordable housing within the City.
 coordination?



 12

 Page 35 of 139
8 Agency/Group/Organization Burlington Lead Program
 Agency/Group/Organization Type Other government - Local
 What section of the Plan was addressed by Lead-based Paint Strategy
 Consultation?
 How was the Agency/Group/Organization Meeting with manager of Burlington Lead Program. Goal of meeting was better
 consulted and what are the anticipated outcomes understanding City's needs and responses to lead-based paint and other health
 of the consultation or areas for improved hazards in Burlington.
 coordination?
9 Agency/Group/Organization Burlington Telecom
 Agency/Group/Organization Type Services - Broadband Internet Service Providers
 Services - Narrowing the Digital Divide
 What section of the Plan was addressed by Economic Development
 Consultation? Market Analysis
 How was the Agency/Group/Organization Written correspondence and conversation with internet provider. Goal was to
 consulted and what are the anticipated outcomes understand digital access and broadband internet service availability for folks in
 of the consultation or areas for improved Burlington.
 coordination?
10 Agency/Group/Organization Cathedral Square Corporation (CHDO)
 Agency/Group/Organization Type Housing
 Services - Housing
 Services-Elderly Persons
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Homelessness Strategy
 How was the Agency/Group/Organization Meeting with Executive Director both one-on-one and in group conversation.
 consulted and what are the anticipated outcomes
 of the consultation or areas for improved
 coordination?
11 Agency/Group/Organization Champlain Housing Trust
 Agency/Group/Organization Type Housing
 Services - Housing
 Regional organization



 13

 Page 36 of 139
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Homelessness Strategy
 Homeless Needs - Chronically homeless
 Homeless Needs - Families with children
 Non-Homeless Special Needs
 How was the Agency/Group/Organization Conversations with individual staff, including executive director, services director,
 consulted and what are the anticipated outcomes properties director. Also participated in group conversations.
 of the consultation or areas for improved
 coordination?
12 Agency/Group/Organization Champlain Valley Office of Economic Opportunity
 Agency/Group/Organization Type Housing
 Service-Fair Housing
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Homelessness Strategy
 Anti-poverty Strategy
 How was the Agency/Group/Organization Met online with Executive Director and four leadership team members. Goal of
 consulted and what are the anticipated outcomes meeting was to discuss the needs of individuals and families in Burlington
 of the consultation or areas for improved including fair housing needs, preventing homelessness through back-rent
 coordination? payment, tax assistance, general housing needs, experiences of persons with
 financial poverty, food resources, services for persons who are unhoused and
 other community needs.
13 Agency/Group/Organization Chittenden County Regional Planning Commission
 Agency/Group/Organization Type Regional organization
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Economic Development
 How was the Agency/Group/Organization Met in-person with three members of the CCRPC. Goal of meeting was better
 consulted and what are the anticipated outcomes understanding housing and community development needs of Burlington within a
 of the consultation or areas for improved regional context.
 coordination?
14 Agency/Group/Organization City of Burlington




 14

 Page 37 of 139
 Agency/Group/Organization Type Agency - Managing Flood Prone Areas
 Agency - Management of Public Land or Water Resources
 Agency - Emergency Management
 Other government - Local
 What section of the Plan was addressed by Market Analysis
 Consultation? flood prone areas, etc.
 How was the Agency/Group/Organization Correspondence, communication, data review with several City departments and
 consulted and what are the anticipated outcomes individuals to review risks, concerns, opportunities and responses to areas and
 of the consultation or areas for improved happenings of high environmental impact.
 coordination?
15 Agency/Group/Organization COMMITTEE ON TEMPORARY SHELTER
 Agency/Group/Organization Type Housing
 Services - Housing
 Services-homeless
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Homelessness Strategy
 Homeless Needs - Chronically homeless
 Homeless Needs - Families with children
 How was the Agency/Group/Organization Held several in-person meetings with organization leadership. Also met with
 consulted and what are the anticipated outcomes individuals in the Daystation - a daytime space for unhoused adults. Goal of
 of the consultation or areas for improved meetings were to better understand the needs of people who are unhoused,
 coordination? understand if/what has been working well to serve households, what are
 Burlington's greatest needs related to experiences of homelessness and to learn
 about the agency's experience as a property owner and landlord.
16 Agency/Group/Organization Department of Corrections
 Agency/Group/Organization Type Publicly Funded Institution/System of Care
 Other government - State
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Non-Homeless Special Needs




 15

 Page 38 of 139
 How was the Agency/Group/Organization Met online with five staff from local correctional facility. Goal of meeting was
 consulted and what are the anticipated outcomes better understanding the needs of persons existing incarceration into the
 of the consultation or areas for improved community and the steps Corrections takes to ensure persons returning to
 coordination? community have sufficient housing and supports.
17 Agency/Group/Organization Disability Rights Vermont
 Agency/Group/Organization Type Services-Persons with Disabilities
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Non-Homeless Special Needs
 How was the Agency/Group/Organization Met online with Executive Director of DRVT. Goal of meeting was better
 consulted and what are the anticipated outcomes understanding the needs of persons with disabilities in Vermont. Discussion
 of the consultation or areas for improved included housing and support needs for persons with disabilities.
 coordination?
18 Agency/Group/Organization Five Seasons Property Management
 Agency/Group/Organization Type Housing
 What section of the Plan was addressed by Housing Need Assessment
 Consultation?
 How was the Agency/Group/Organization In-person meeting with owner of property management company and rental
 consulted and what are the anticipated outcomes properties. Goal of meeting was understanding barriers to creating more housing
 of the consultation or areas for improved and housing affordability in Burlington.
 coordination?
19 Agency/Group/Organization HOMESHARE VERMONT
 Agency/Group/Organization Type Housing
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Homelessness Strategy
 How was the Agency/Group/Organization Met in-person with executive director of HomeShare Vermont. Goal of meeting
 consulted and what are the anticipated outcomes was understanding the needs of older Vermonters and persons who may be
 of the consultation or areas for improved experiencing challenges with independence in housing as well as persons who are
 coordination? seeking out an affordable living option.
20 Agency/Group/Organization Howard Center
 Agency/Group/Organization Type Services-homeless
 Health Agency



 16

 Page 39 of 139
 What section of the Plan was addressed by Homelessness Strategy
 Consultation?
 How was the Agency/Group/Organization In-person meeting with 4 members of Howard Center's Street Outreach team.
 consulted and what are the anticipated outcomes Goal of meeting was better understanding of the challenges and difficulties facing
 of the consultation or areas for improved folks who are unhoused in Burlington. Howard Center is a designated provider of
 coordination? mental health and substance use services for Burlington.
21 Agency/Group/Organization Neighborhood Planning Assembly Steering Committee
 Agency/Group/Organization Type Planning organization
 Neighborhood Organization
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Economic Development
 How was the Agency/Group/Organization Joined all wards Neighborhood Planning Assembly (NPA) online and CEDO staff
 consulted and what are the anticipated outcomes joined in-person local NPA meetings. Goal of meetings was hearing from these
 of the consultation or areas for improved representative groups as residents and interested parties about the housing and
 coordination? community development needs in Burlington.
22 Agency/Group/Organization Pathways Vermont Inc.
 Agency/Group/Organization Type Services-Persons with Disabilities
 Services-homeless
 Services-Health
 What section of the Plan was addressed by Homelessness Strategy
 Consultation? Homeless Needs - Chronically homeless
 Non-Homeless Special Needs
 How was the Agency/Group/Organization In-person meeting with direct service leadership team. Goal for interview was
 consulted and what are the anticipated outcomes better understanding the needs of people experiencing homelessness especially
 of the consultation or areas for improved persons with mental health and substance use challenges. Also visited briefly with
 coordination? individuals and staff in their community space that provides an alternative to
 traditional mental health services.
23 Agency/Group/Organization Safe Harbor - Community Health Centers of Burlington
 Agency/Group/Organization Type Services-homeless
 Services-Health
 Health Agency



 17

 Page 40 of 139
 What section of the Plan was addressed by Homelessness Strategy
 Consultation? Homeless Needs - Chronically homeless
 Homelessness Needs - Unaccompanied youth
 How was the Agency/Group/Organization In-person meeting with Practice Manager of the Homeless Healthcare program.
 consulted and what are the anticipated outcomes Goal for interview was to understand healthcare, housing and service needs for
 of the consultation or areas for improved persons who are unhoused.
 coordination?
24 Agency/Group/Organization Shoeless Property Management
 Agency/Group/Organization Type Housing
 Business Leaders
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Economic Development
 Market Analysis
 How was the Agency/Group/Organization Phone meeting with owner of large number of residential properties in
 consulted and what are the anticipated outcomes Burlington. Goal for interview was understanding housing needs from perspective
 of the consultation or areas for improved of large property owner who has been in business multiple years.
 coordination?
25 Agency/Group/Organization Spectrum Youth and Family Services, Inc.
 Agency/Group/Organization Type Housing
 Services-homeless
 Services-Health
 What section of the Plan was addressed by Homelessness Strategy
 Consultation? Homelessness Needs - Unaccompanied youth
 How was the Agency/Group/Organization In person meeting with operations director and clinical director of organization
 consulted and what are the anticipated outcomes that provides a variety or supports including housing and service coordination for
 of the consultation or areas for improved youth and young adults experiencing homelessness. Goal for interviews were to
 coordination? understand number and needs of community's unaccompanied youth
 experiencing homelessness.
26 Agency/Group/Organization Steps to End Domestic Violence




 18

 Page 41 of 139
 Agency/Group/Organization Type Services - Housing
 Services-Victims of Domestic Violence
 Services - Victims
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Homelessness Strategy
 Homeless Needs - Families with children
 How was the Agency/Group/Organization Online meeting with executive director and leadership staff person. Goal for
 consulted and what are the anticipated outcomes interview was information on supports for persons who are survivors of domestic
 of the consultation or areas for improved violence and the challenges and struggles faced by persons who are leaving
 coordination? unsafe domestic experiences. Conversation included information about DV
 shelter and challenges with housing availability (not enough housing), substance
 use and mental health needs for survivors and their household members.
27 Agency/Group/Organization Trusted Community Voices - CEDO
 Agency/Group/Organization Type linguistic and cultural liaisons
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Economic Development
 Market Analysis
 Anti-poverty Strategy
 How was the Agency/Group/Organization Online meeting with five persons who serve as Trusted Community Voices -
 consulted and what are the anticipated outcomes linguistic and cultural liaisons to several communities in Burlington. Goal of
 of the consultation or areas for improved interview was information related to the housing and economic development
 coordination? needs of a more diverse range of Burlington residents, especially those who may
 not speak English as their first language or not be represented in other outreach
 efforts.
28 Agency/Group/Organization Turning Point
 Agency/Group/Organization Type Services-Persons with Disabilities
 Services-Health
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Non-Homeless Special Needs




 19

 Page 42 of 139
 How was the Agency/Group/Organization In-person meeting with executive director. Goal for interview was information on
 consulted and what are the anticipated outcomes supports for persons who struggle with substance use; specifically peer
 of the consultation or areas for improved abstinence models.
 coordination?
29 Agency/Group/Organization U.S. Committee for Refugees and Immigrants Vermont
 Agency/Group/Organization Type Services - Housing
 Services-Children
 Services-Elderly Persons
 Services-homeless
 Service-Fair Housing
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Non-Homeless Special Needs
 Economic Development
 Anti-poverty Strategy
 How was the Agency/Group/Organization Online meeting with two staff members of USCRI. Goal of interview was
 consulted and what are the anticipated outcomes information related to the housing and economic development needs of New
 of the consultation or areas for improved Americans and immigrants. Discussion included needs of households which
 coordination? include members who are elderly and children, challenges with accessing housing,
 lack of large and appropriate housing, opportunities for employment that align
 with households responsibilities, challenges with financial poverty and other
 exceptional challenges faced by individuals served by USCRI.
30 Agency/Group/Organization University of Vermont Medical Center
 Agency/Group/Organization Type Services-Persons with Disabilities
 Services-Health
 Health Agency
 Publicly Funded Institution/System of Care
 Major Employer




 20

 Page 43 of 139
 What section of the Plan was addressed by Homelessness Strategy
 Consultation? Homeless Needs - Chronically homeless
 Homeless Needs - Families with children
 Non-Homeless Special Needs
 Anti-poverty Strategy
 How was the Agency/Group/Organization Meeting online with Emergency Department social work lead and additional
 consulted and what are the anticipated outcomes online meeting with three members of medical center team in direct service and
 of the consultation or areas for improved community liaison roles. Goal of meetings were information on public health
 coordination? needs, needs of individuals accessing short and long-term care at the hospital (ED
 and in-patient), needs that are bringing people into the hospital for care,
 challenges with discharging from care and how to better serve community
 members who are accessing the hospital.
31 Agency/Group/Organization Vermont CARES
 Agency/Group/Organization Type Services-Persons with HIV/AIDS
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Non-Homeless Special Needs
 How was the Agency/Group/Organization Online meeting with operations director of Vermont CARES. Goal of meeting was
 consulted and what are the anticipated outcomes better understanding City's needs and available supports for persons with
 of the consultation or areas for improved HIV/AIDS.
 coordination?
32 Agency/Group/Organization Vermont Department for Children and Families
 Agency/Group/Organization Type Services-Children
 Other government - State
 What section of the Plan was addressed by Homelessness Needs - Unaccompanied youth
 Consultation? Non-Homeless Special Needs
 How was the Agency/Group/Organization Online meeting with small group of providers who serve children involved with
 consulted and what are the anticipated outcomes the foster care system and youth and young adults who are aging out of foster
 of the consultation or areas for improved care. Goal of meeting was better understanding and identifying needs of families
 coordination? involved with the Department for Children and Families, children who are in foster
 care and young adults who are aging out of foster care services. Many served by
 this system of care have disabilities and housing insecurity.



 21

 Page 44 of 139
33 Agency/Group/Organization Vermont Interfaith Action
 Agency/Group/Organization Type Regional organization
 What section of the Plan was addressed by Homelessness Strategy
 Consultation? Homeless Needs - Chronically homeless
 Homeless Needs - Families with children
 Homelessness Needs - Unaccompanied youth
 Non-Homeless Special Needs
 Anti-poverty Strategy
 How was the Agency/Group/Organization In-person meeting with six local faith leaders. Goal for meeting was information
 consulted and what are the anticipated outcomes on community needs - highlighted areas of concern included lack of housing,
 of the consultation or areas for improved displacement of people who are unhoused and camping, substance use services
 coordination? and safety and other needs of people in the community and persons experiencing
 financial poverty.
34 Agency/Group/Organization Vermont Real Estate Cooperative, LTD
 Agency/Group/Organization Type Housing
 Business Leaders
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Anti-poverty Strategy
 How was the Agency/Group/Organization In-person meeting with founding board member of VREC. Goal for interview was
 consulted and what are the anticipated outcomes information on affordable housing models and creative solutions for addressing
 of the consultation or areas for improved housing needs, maintaining affordable housing and addressing the needs of
 coordination? persons experiencing financial poverty. Also representative of a growing
 cooperative business in the community.
35 Agency/Group/Organization Vermont Works for Women
 Agency/Group/Organization Type Services-Employment
 What section of the Plan was addressed by Economic Development
 Consultation? Anti-poverty Strategy
 How was the Agency/Group/Organization Online meeting with executive director. Goal for interview was information on
 consulted and what are the anticipated outcomes employment resources for women and underserved populations.
 of the consultation or areas for improved
 coordination?



 22

 Page 45 of 139
 36 Agency/Group/Organization Veterans Administration Lakeside Clinic
 Agency/Group/Organization Type Services-homeless
 Services-Health
 Other government - Federal
 What section of the Plan was addressed by Homelessness Needs - Veterans
 Consultation?
 How was the Agency/Group/Organization In-person meeting with person who is HUD VASH Program Coordinator, Health
 consulted and what are the anticipated outcomes Care for Homeless Veterans Social Worker/Case Manager and VT VAHCS
 of the consultation or areas for improved Coordinated Entry Representative & VT CoC Representative for Veterans.
 coordination? Communications via email and phone as well. Outcomes: Improved collaboration
 for needs of veterans experiencing homelessness and ongoing coordination of
 best practices and services for individuals in Burlington and throughout the state.


Identify any Agency Types not consulted and provide rationale for not consulting
There were no agencies not consulted in our process.




 23

 Page 46 of 139
Other local/regional/state/federal planning efforts considered when preparing the Plan
 Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
  Continuum of Chittenden County Shared goal of housing for everyone who is experiencing homelessness through a responsive,
  Care Homeless Alliance comprehensive and coordinated system of care.
  Burlington, VT City of Burlington Providing a safe, comfortable living environment and sufficient housing for folks in Burlington
  Climate Action impacted by the changing climate and persons who are moving to Burlington for its environment.
  Plan
  planBTV: City of Burlington Shared goals and priorities of affordable housing, sufficient services, public facilities and
  Comprehensive infrastructure for the City's community members.
  Plan 2019
  Update
  Housing for Vermont Full title: Report: Service Supported Housing for Vermonters with Intellectual and Developmental
  Vermonters Developmental Disabilities (I/DD) 2023 Research Brief. Consideration of housing needs and preferences for persons
  w/Intellectual Disabilities Council with I/DD in Burlington.
  and Develop
  An City of Burlington Shared goal of broadband access for all residents, management of public facilities and infrastructure
  Infrastructure to ensure resident safety and access.
  Plan for a
  Sustainable City
 Table 3 – Other local / regional / federal planning efforts




 24

 Page 47 of 139
AP-12 Participation – 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal-setting

The citizen participation process can be summarized as followed:

 • Citizen participation on the 2024-2028 Consolidated Plan was solicited through an online survey, meetings with more than fifty local
 organizations, in-person outreach to vulnerable communities, and public posters where participants were able to identify housing and
 community need priorities
 • A public hearing was held in September 2024 to review the Consolidated Annual Performance and Evaluation Report (CAPER) and to
 hear any citizen input on housing and community development needs
 • A notice about the availability of funds for CDBG was published online, in a local newspaper, and via direct email to nonprofits, City
 departments, and residents in October 2024
 • An informational workshop was held for candidates
 • All applications were published online for review
 • The CDBG Advisory Board, comprised of residents, Mayoral appointees, and state agency representatives, held three meetings in
 January - March 2025 to determine funding recommendations, which were published online along with the draft Action Plan
 • A public hearing was held on June 23rd, 2025 to gather input on housing and community development needs, funding recommendations,
 and the Action Plan. The Plan was available for public comment for 30 days. The public hearing and public comment period were
 advertised via local news, email, social media, and the City website.




 25




 Page 48 of 139
Citizen Participation Outreach

 Sort Order Mode of Outreach Target of Outreach Summary of Summary of Summary of co URL (If
 response/atten comments received mments not applicable)
 dance accepted
 and reasons
 1 Public Hearing Non-targeted/ Public hearing Request for ongoing All comments
 soliciting support for persons were accepted
 broad community feedback for who are older and and considered
 the needs Cathedral Square in developing
 assessment Corporation. Consolidated
 portion of the Questions regarding Plan.
 Consolidated outreach to
 Plan hosted in underserved and
 conjunction non-English
 with the City speaking
 Council communities (CEDO
 meeting shared outreach
 2/12/24. efforts including
 meeting with AALV,
 USCRI and Trusted
 Community Voices
 as well as survey
 translation).
 2 Public Hearing Non-targeted/ A public Focus on All comments
 hearing was neighborhoods were accepted
 broad community held in outside the Old
 September North End where
 2024 to review multi-unit housing
 the CAPER and developments are
 to hear any occurring.
 citizen input on
 housing and
 26




 Page 49 of 139
 community
 development
 needs
3 Newspaper Ad Non- Notice of
 targeted/broad funding
 community availability for
 the 2025 CDBG
 Action Plan was
 advertised on
 October 30,
 2024 in the
 Seven Days
 paper to the
 general public.
4 Public Meeting Nonprofits & One workshop
 potential sub- was held for
 grantees potential sub-
 grantees on
 November 7,
 2024 to offer
 technical
 assistance.
 Approximately
 20 people
 attended from
 a variety of
 nonprofits.
5 Internet Outreach The www.burlingtonv
 applications for t.gov/157/Comm
 Non-
 CDBG funding unity-Economic-
 targeted/broad
 were placed on Development-
 community
 the CEDO/City Office-CE
 of Burlington

 27




 Page 50 of 139
 website. The
 applications
 remain
 available for
 view online.
6 Newspaper Ad Non- An ad was
 targeted/broad placed in Seven
 community Days
 newspaper on
 June 11, 2025
 as a legal
 notice for the
 public
 comment
 period and
 public hearing
 for the 2025
 Action Plan
7 Internet Outreach The 2025 www.burlingtonv
 Action Plan was t.gov/157/Comm
 published unity-Economic-
 online on the Development-
 CEDO/City of Office-CE
 Burlington
 Non- website during
 targeted/broad the public
 community comment
 period. Over
 100 individuals
 and nonprofits,
 in addition to
 the CoC,
 received an

 28




 Page 51 of 139
 email link to
 the Plan.
8 Public Hearing A public TBD All comments
 hearing was were
 held on June
 accepted
 23, 2025.
 Attendance
 Non-
 included
 targeted/broad
 members of
 community
 the City Council
 and City Staff
 as well as
 members of
 the public.
 Table 4 – Citizen Participation Outreach




 29




 Page 52 of 139
 Expected Resources

AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
CDBG and HOME Program funding are critical for assisting the City of Burlington with addressing its needs for affordable housing and
community development. The anticipated funding amounts for the remainder of the Consolidated Plan are projections based on
current year awards. There are a multitude of factors that affect HUD allocations each year and future funding is uncertain.
Anticipated Resources

 Expected Amount Available Year 2
 Source Expected Amount
 Program of Uses of Funds Annual Program Prior Year Total: Available Remainder Narrative Description
 Funds Allocation: Income: Resources: of ConPlan

 Acquisition
 Admin and Planning The City expects to leverage
 Public- Economic Development significant federal, state, local and
 CDBG
 federal Housing $745,925 $0 $135,000 $880,925 $2,184,483 private resources over the course of
 Public Improvements the Consolidated Plan.
 Public Services

 Acquisition
 Homebuyer assistance The City expects to leverage
 Public- Homeowner rehab significant federal, state, local and
 HOME $331,651.99 $0 $0 $331,651.99 $1,056,545
 federal Multifamily rental new private resources over the course of
 construction the Consolidated Plan.
 Multifamily rental rehab
 New construction for



 30




 Page 53 of 139
 ownership
 TBRA




 Table 5 - Expected Resources – Priority Table



Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how
matching requirements will be satisfied
The City anticipates leveraging additional funds and resources to support priority needs identified in this plan and satisfy matching
requirements of these funds. Additional resources and approximate values over the duration of the City's Consolidated Plan (2024-
2028) are listed below:

 • McKinney-Vento funds under the HEARTH Act - $6,000,000
 • Lead Hazard Control Grant - $4,301,890
 • Healthy Homes Supplemental Funding - $529,000
 • Low Income Housing Tax Credits - $15,950,000 (this is a statewide allocation)
 • City of Burlington Housing Trust Fund - $5,825,000
 • Burlington Housing Authority rental subsidies - $125,000,000

The City will meet or exceed the requirement that “contributions must total not less than 25% of funds drawn from the jurisdiction’s
HOME Investment Trust Fund Treasury account in that fiscal year,” excluding funds drawn for administrative and planning costs
pursuant to 24 CFR 92.207. Sources of matching funds include, but are not limited to, funds administered by the Vermont Housing
and Conservation Board, the Burlington Housing Trust Fund, waiver of impact fees, and Burlington Electric Department energy
efficiency grants to affordable housing projects.

 31




 Page 54 of 139
If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs
identified in the plan
The City is utilizing City-owned land to house shelter pods that provide temporary housing to persons experiencing homelessness in
the community. This location is within the City's NRSA and the City hopes to partner with a non-profit housing developer to build
permanent affordable housing at the site in the future.


Discussion
CDBG’s anticipated resources includes $135,000 of prior year resources - 2022 funds that were originally allocated to Champlain
Housing Trust’s Housing Improvement Program that did not move forward. Therefore, these funds have been reallocated in the
current Action Plan to fund a critical infrastructure project that will directly support a new housing project, also being executed by
Champlain Housing Trust. This funding adjustment will be accurately reflected in the City’s 2025 Consolidated Annual Performance
and Evaluation Report (CAPER) – Report #PR26. See “Projects” section below for more details on these activities.




 32




 Page 55 of 139
 Annual Goals and Objectives

AP-20 Annual Goals and Objectives
Goals Summary Information
 Start End Geographic
 Goal Name Category Needs Addressed Funding Goal Outcome Indicator
 Year Year Area

 Create New Affordable Affordable Housing
 City-Wide CDBG: $0 Rental units constructed: 4
 1 Affordable 2024 2028 Housing Addressing
 NRSA HOME: $248,738.99 Household Housing Unit
 Housing Homeless Homelessness

 Affordable
 Improve Existing Housing Affordable Housing
 City-Wide CDBG: $0 Rental units rehabilitated: 5
 2 Affordable 2024 2028 Homeless Addressing HOME: $49,747.80 Household Housing Unit
 Housing Non-Homeless Homelessness
 Special Needs

 Affordable
 Housing
 Affordable Housing
 Homeless
 Addressing Public service activities other than
 CDBG: $91,888
 3 Public Services 2024 2028 Non-Homeless City-Wide Homelessness Low/Moderate Income Housing
 Special Needs HOME: $0
 Benefit: 1,369 Persons Assisted
 Community Services
 Non-Housing and Safety
 Community
 Development


 33




 Page 56 of 139
 Economic 2024 2028 Non-housing Businesses assisted: 208
 City-Wide Economic CDBG: $180,642 Businesses Assisted
4 Development community
 NRSA Development HOME: $0
 development

 Improve Economic 2024 2028 Non-housing Public service activities other than
 Opportunities Economic CDBG: $20,000 Low/Moderate Income Housing
5 community City-Wide
 Development HOME: $0 Benefit: 95 Persons Assisted
 development

 Improve Public 2024 2028 Affordable Public Facility or Infrastructure
 Facilities and Housing Addressing Activities other than
 Infrastructure Homelessness Low/Moderate Income Housing
 Homeless
 Benefit: 35,420 Persons Assisted
 Non-Homeless Affordable Housing CDBG: $439,210
6 City-Wide
 Special Needs HOME: $0 Public Facility or Infrastructure
 Public Facilities and Activities for Low/Moderate
 Infrastructure Income Housing Benefit: 30
 Non-Housing
 Improvements Persons Assisted
 Community
 Development

 Planning and 2024 2028 Other: 1 Other
 Administration Planning and CDBG: $149,185
7 Other City-Wide
 Administration HOME: $33,165.20


 Table 6 – Goals Summary




 34




 Page 57 of 139
Goal Descriptions

 1 Goal Name Create New Affordable Housing

 Goal During this Action Plan, HOME funds will be used for the construction of 4 new affordable housing units.
 Description

 2 Goal Name Improve Existing Affordable Housing

 Goal During this Action Plan, HOME funds will be used to rehabilitate approximately 5 housing units.
 Description

 3 Goal Name Public Services

 Goal During this Action Plan, CDBG funds have been allocated to Steps to End Domestic Violence-Safe Tonight which provides
 Description services and shelter to survivors of domestic violence; to Pathways-Housing First Services in Chittenden County which
 provides permanent housing placement along with intensive community-based services for individuals with histories
 of homelessness; to CVOEO-Volunteer Income Tax Assistance (VITA) which provides free tax preparation and electronic filing
 services for low-mod-income households; and to Vermonters for Criminal Justice Reform (VCJR) to support existing services
 for a specialized re-entry and recovery center and overdose prevention for people living with substance use disorders and
 co-occurring mental health disorders.

 4 Goal Name Economic Development

 Goal During this Action, CDBG funds will be used to fund three microenterprise programs, CVOEO-Micro Business Development
 Description Program and Mercy Connections-Small Business Equity Project. Additionally, the City’s business support team will provide
 technical assistance to small businesses and entrepreneurs.

 5 Goal Name Improve Economic Opportunities

 Goal During this Action Plan, CDBG funds will be allocated to Lund’s Parent Child Center and Clinical Treatment Services Program
 Description which provides childcare services, treatment, and family support for vulnerable children and families.

 6 Goal Name Improve Public Facilities and Infrastructure

 Goal During this Action Plan, CDBG funds will be allocated to Champlain Housing Trust-Ravine Sewer Project that directly supports
 Description Post Apartments affordable housing project; to Dismas of Vermont to upgrade the sprinkler system at Buell Street Dismas
 House; and to Champlain Housing Trust for Supportive Housing at 322 St. Paul Street project.


 35

 Page 58 of 139
7 Goal Name Planning and Administration

 Goal To support the capacity of the nonprofit institutional delivery structure in the City; pursue State and Federal resources in
 Description support of City initiatives; implement City planning efforts; administer community and economic development programs;
 and support affordable housing efforts in the City.




Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable
housing as defined by HOME 91.215(b)
It is anticipated that HOME funds will directly assist the construction of 4 new permanently affordable units for extremely low-income, low-income,
and moderate-income families and leverage other resources enabling the construction of another 16 new permanently affordable units in
Burlington.




 36

 Page 59 of 139
 Projects

AP-35 Projects – 91.220(d)
Introduction
This part of the Action Plan provides a summary of the eligible projects and activities that will take place during the program year to address the
priority needs and specific objectives outlined in the Strategic Plan. The eligible projects are associated with at least one priority need and at least
one or more goals.


Projects

 # Project Name

 1 Affordable Housing

 2 Public Facilities & Infrastructure

 3 Microenterprise/Economic Development

 4 Public Service

 5 Admin and Planning

 Table 7 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs

Allocation priorities are based on the City’s 2024 Consolidated Plan Needs Assessment, the extensive public participation process including in-
person interviews and surveys directed at Burlington community partners and all Burlington residents, the City’s 2024 Strategic Plan, and the CDBG
Advisory Board’s recommended awards to local non-profits.
The biggest obstacle to addressing underserved needs continues to be insufficient funding resources. The City will continue to pursue additional
federal, state, and private resources but does not expect to overcome the obstacle of declining local and federal resources.


 37

 Page 60 of 139
AP-38 Project Summary
Project Summary Information
1 Project Name Affordable Housing

 Target Area NEIGHBORHOOD REVITALIZATION STRATEGY AREA

 City-Wide

 Goals Supported Create New Affordable Housing

 Improve Existing Affordable Housing

 Needs Addressed Affordable Housing

 Addressing Homelessness

 Funding CDBG: $0

 HOME: $298,486.79

 Description To create/sustain affordable housing units through rehab and/or
 construction.

 Target Date 6/30/2026

 Estimate the number 9 low-moderate income households:
 and type of families
 HOME projects: 9 housing units (projects TBD)
 that will benefit from
 the proposed activities

 Location Description Scattered sites – City-Wide and NRSA

 Planned Activities $298,486.79 HOME projects - TBD

2 Project Name Public Facilities & Infrastructure

 Target Area City-Wide

 Goals Supported Improve Public Facilities & Infrastructure

 38

 Page 61 of 139
  Needs Addressed Addressing Homelessness

 Affordable Housing

 Public Facilities and Infrastructure Improvements

  Funding CDBG: $439,210

  Description To repair a City sewer that directly supports Post Apartments affordable
 housing project; to upgrade the sprinkler system at Buell Street Dismas
 House; and to develop affordable housing units for people with disabilities

  Target Date 6/30/2026

  Estimate the number Champlain Housing Trust (CHT)– Supportive Housing at 322 St. Paul
  and type of families Street: 10 low-moderate income persons
  that will benefit from
 CHT – Ravine Sewer Project: City-Wide benefit
  the proposed activities
 Dismas of Vermont – Buell Street Dismas House Sprinkler System: 20 low-
 moderate income persons

  Location Description City- Wide

  Planned Activities $252,210 CHT – Supportive Housing at 322 St. Paul Street

 $135,000 CHT – Ravine Sewer Project

 $52,000 Dismas of Vermont – Buell Street Dismas House Sprinkler System

3 Project Name Microenterprise/Economic Development

  Target Area NEIGHBORHOOD REVITALIZATION STRATEGY AREA
 City-Wide

  Goals Supported Economic Development

  Needs Addressed Economic Development

  Funding CDBG: $180,642


 39

 Page 62 of 139
  Description To fund three microenterprise programs: Mercy Connections Small
 Business Equity Project; CVOEO Financial Futures: Microbusiness
 Development Program; and the City's Business and Workforce
 Development's Microenterprise Technical Assistance Program.

  Target Date 6/30/2026

  Estimate the number 208 low-moderate income business owners supported:
  and type of families
  that will benefit from Mercy Connections Small Business Equity Project: 100
  the proposed activities CVOEO Financial Futures: Microbusiness Development Program: 80
 Business and Workforce Development Microenterprise Technical
 Assistance Program: 28


  Location Description City-Wide and NRSA

  Planned Activities $75,000 - Mercy Connections Small Business Equity Project
 $70,642 - CVOEO Financial Futures: Microbusiness Development Program
 $35,000 - Business and Workforce Development Microenterprise Technical
 Assistance Program
4 Project Name Public Services

  Target Area City-Wide

  Goals Supported Public Services
 Improve Economic Opportunities

  Needs Addressed Affordable Housing
 Addressing Homelessness
 Community Services and Safety
 Economic Development

  Funding CDBG: $111,888



 40

 Page 63 of 139
 Description To provide funds to Steps to End Domestic Violence - Safe Tonight, which
 provides services and shelter to women and children fleeing domestic
 violence; to Pathways-Housing First Services in Chittenden County, which
 provides permanent housing placements along with intensive community-
 based services for individuals with histories of homelessness; to CVOEO -
 Volunteer Income Tax Assistance (VITA), which provides free tax
 preparation and electronic filing services for low/mod-income households;
 to Vermonters for Criminal Justice Reform (VCJR) to support existing
 services for a specialized re-entry and recovery center for justice-involved
 individuals living with substance use disorder; and to Lund’s Parent Child
 Center and Clinical Treatment Services program, which provides childcare
 services, treatment, and family support for vulnerable children and families

 Target Date 6/30/2026

 Estimate the number 1,464 low-moderate income individuals:
 and type of families
 • CVOEO Volunteer Income Tax Assistance: 700
 that will benefit from
 the proposed activities • Lund’s Parent Child Center and Clinical Treatment Services: 95
 • Steps to End Domestic Violence Safe Tonight: 564
 • Vermonters for Criminal Justice Reform Re-entry and Recovery
 Center: 60
 •  Pathways Housing First Services in Chittenden County: 45
 Location Description City-Wide

 Planned Activities $15,000 - CVOEO Volunteer Income Tax Assistance (VITA)
 $20,000 – Lund’s Parent Child Center and Clinical Treatment Services
 $34,500 - Steps to End Domestic Violence Safe Tonight
 $17,388 - VCJR Re-entry and Recovery Center
 $25,000 - Pathways Housing First Services in Chittenden County

5 Project Name Admin and Planning

 Target Area City-Wide

 41

 Page 64 of 139
Goals Supported Planning and Administration

Needs Addressed Planning and Administration

Funding CDBG: $149,185

 HOME: $33,165.20

Description Administration funding for CDBG and HOME grants.

Target Date 6/30/2026

Estimate the number N/A
and type of families
that will benefit from
the proposed activities

Location Description City-Wide

Planned Activities To support the capacity of the nonprofit institutional delivery structure in
 the City; pursue State and Federal resources in support of City initiatives;
 implement City planning efforts; administer community and economic
 development programs; and support affordable housing efforts in the
 City.




 42

 Page 65 of 139
AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be
directed

The City of Burlington's Neighborhood Revitalization Strategy Area was approved in January 2006 and reapproved with the 2018 Consolidated Plan.
A revised NRSA was approved with the 2024 Consolidated Plan that focuses solely on Burlington’s Old North End neighborhood which includes
census tract 42, the western portion of census tract 6 and the southern portion of census tract 3. The NRSA as a whole is primarily residential, with
75% of parcels being residential units. The NRSA contains 75% low- and moderate-income residents (based on HUD’s low- and moderate-income
area data) with approximately 30% of the total population in the NRSA living below the federal poverty level.

Geographic Distribution

 Target Area Percentage of Funds

NEIGHBORHOOD REVITALIZATION STRATEGY AREA 32
City-Wide 68
Table 8 - Geographic Distribution



Rationale for the priorities for allocating investments geographically
The rationale for allocating investments into the NRSA is based on low-and moderate-income residential density and the need to create or improve
affordable housing units, the need for neighborhood facility upgrades and expansion of services, and the need for microenterprise expansion and
support. These needs were considered and assessed through the City’s 2024 Consolidated Plan public participation process, the CDBG RFP
response from community non-profits, and an assessment of the housing market in the area which shows a concentration of old homes in need of
maintenance.

Nonetheless, CDBG and HOME resources may be directed to projects outside of the NRSA based on individual household needs and on the City’s
desire to have affordable housing, economic opportunity, and a suitable living environment available to low- and moderate-income residents living
throughout the city.


Discussion
Data sources – ESRI; US Census ACS 2022, 2011-2015 ACS
 43

 Page 66 of 139
 Affordable Housing

AP-55 Affordable Housing – 91.220(g)
Introduction
This section of the Action Plan specifies the goals for the number of homeless, non-homeless, and special needs households to be provided affordable housing
within the program year.



 One Year Goals for the Number of Households to be Supported

 Homeless

 Non-Homeless 9

 Special-Needs 10

 Total 19

 Table 9 - One Year Goals for Affordable Housing by Support Requirement



 One Year Goals for the Number of Households Supported Through

 Rental Assistance

 The Production of New Units 14

 Rehab of Existing Units 5

 Acquisition of Existing Units

 Total 19

 Table 10 - One Year Goals for Affordable Housing by Support Type



Discussion
 44

 Page 67 of 139
CDBG funds will be used for Champlain Housing Trust’s Supportive Housing at 322 St. Paul Street Project which will create 10 new affordable apartments for
adults with disabilities. HOME funds will be used for the construction and rehabilitation of 9 affordable housing units.



AP-60 Public Housing – 91.220(h)
Introduction
Burlington Housing Authority (BHA) has successfully converted all of its housing properties to the HUD Rental Assistance Demonstration (RAD)
program, meaning that there is no public housing in Burlington. Nonetheless, the City of Burlington has taken steps to support the success of BHA-
owned properties in Burlington; for instance, in the last year the City has leveraged monies from its Housing Trust Fund to support security
improvements at a BHA-owned property downtown.


Actions planned during the next year to address the needs to public housing
Our jurisdiction no longer has any public housing units.


Actions to encourage public housing residents to become more involved in management and participate in homeownership
As noted, the City no longer has any public housing units. However, staff at BHA continue to support residents in various ways. They support
Resident Advisory Board meetings, have sponsored a number of on- and off-site health and wellness events, and support tenant organizational
initiatives at LIHTC properties.


If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Burlington Housing Authority is designated as a High Performer.




 45

 Page 68 of 139
AP-65 Homeless and Other Special Needs Activities – 91.220(i)
Introduction
In this section of the Plan, the City addresses the one-year goals and specific activities planned this program year to carry out the homeless strategy
outlined in the Strategic Plan for the City's Five-Year Consolidated Plan. Activities that will address outreach, emergency shelter, transitional
housing, homelessness prevention, housing placement, supportive housing and independent living are listed below and under the project section.
Goals and actions for this program year are described in the “Discussion” section.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including reaching out to homeless persons
(especially unsheltered persons) and assessing their individual needs
Burlington is working to implement a ten-point action plan that addresses homelessness and recognizes housing as a human right. Much of this
work is done in coordination with the Chittenden County Homeless Alliance (CCHA), a HUD-recognized Continuum of Care that aims to make
homelessness rare and brief for persons in Burlington and throughout Chittenden County. The CCHA, working in collaboration with partner
agencies, coordinates outreach and needs assessment efforts among persons experiencing homelessness in Burlington, and will continue this work
in the upcoming program year. CCHA operates a Coordinated Entry System (CES) that models a no-wrong-door approach to accessing the CES;
service providers and community partners throughout Chittenden County are Access Points to the CES (including Vermont 211 as a virtual access
point), allowing individuals and families experiencing a housing crisis to be directly engaged and linked to the CES. The CES matches households
experiencing homelessness with eligible services based on vulnerability, sustainability, and length of homelessness through a standardized, scored
assessment. Each eligible household will be assigned a housing navigator and added to a master list of homeless households which is reviewed
weekly by CES partners for housing opportunities. Currently, eligible households include HUD-defined “literally homeless” and “imminent risk”
households.


Addressing the emergency shelter and transitional housing needs of homeless persons
There are a number of facilities in Burlington and neighboring communities that help to address the emergency shelter and transitional housing
needs of persons experiencing homelessness.
COTS Waystation and the City’s Elmwood Community Emergency Shelter both serve single adults. COTS also operates the Firehouse and Main
Street Family Shelters for households with children. Steps to End Domestic Violence (known as Steps) operates a 21-room emergency shelter
serving women and children experiencing homelessness. Survivors of all genders are served through the Safe Tonight program in partnership with
Economic Services. Spectrum Youth and Family Services operates a shelter for young persons experiencing homelessness. Participants are offered
case management and housing search assistance to facilitate moving into transitional or permanent housing. Champlain Housing Trust (CHT)
 46

 Page 69 of 139
operates a shelter in a neighboring town that provides some medical respite beds. ANEW Place offers a longer-term sober shelter in Burlington that
provides guests with case management and community supports. The low-barrier shelter at Champlain Place, operated by Champlain Valley Office
of Economic Opportunity (CVOEO) and CHT is currently undergoing renovations, supported in part by City CDBG funds. The State of Vermont
continues to operate a limited General Assistance program that provides emergency housing to vulnerable populations.


Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and
unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and
preventing individuals and families who were recently homeless from becoming homeless again
CCHA coordinates the implementation of a housing and service system (from outreach to housing to services) that meets the needs of individuals
and families experiencing homelessness in the county. Street outreach teams, Vermont 211, and daytime shelter providers all work to connect with
those experiencing homelessness and to identify their needs and required services. Housing providers aim to rapidly rehouse, stabilize, or provide
housing to persons in need, while supportive services agencies provide case management and additional services. Providers serve chronically
homeless persons, families with children, veterans, unaccompanied youth, and those at risk of homelessness. In response to low vacancy rates in
its jurisdiction, the CoC increasingly emphasizes the importance of housing retention services, including case management. Partner agencies are
also actively working with local landlords to reduce the barriers to renting to chronically homeless persons.
CoC partners work to serve specific subpopulations. For instance, each CoC program that serves children has children’s advocates or specially
trained staff to ensure that children's needs are met. Other partner agencies provide emergency services to youth ages 16-22 who are experiencing
or at risk of homelessness, including emergency shelter and transitional housing, counseling, case management, medical services, educational
planning, and employment support, among other things.
The CoC partners work with local, state, and federal organizations to combat homelessness among veterans and maintain the federal benchmarks
that show veteran homelessness is brief and rare. Increased outreach to veterans at shelters resulted in an uptick in enrollment in VA care, and
many veterans are now housed through VA housing programs. CDBG funds have been targeted to address emerging needs identified through the
CoC. Public service funds were used to fund housing navigation for permanent supportive housing programs.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who
are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care
and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address


 47

 Page 70 of 139
housing, health, social services, employment, education, or youth needs.
There are several agencies operating in Burlington that administer programs and provide services to help prevent households from becoming
homeless. These include both programs that provide general assistance and those designed to support members of specific populations.
Chittenden Community Action (CCA), operated by CVOEO, works with households to provide back rent, first month’s rent, security deposits, or
short-term rental subsidies. They also provide housing navigation services, including advocacy and referral to other support services. Additional
assistance with utility bills is provided by the water resources division and Burlington Electric Department. Youth exiting foster care in Vermont
have access to several supports, which provide case management and connect youth formerly in foster care with long-term rental assistance
through local housing authorities. Vermont Department of Corrections (VDOC) funds transitional housing programs for individuals re-entering the
community from incarceration, which assist with housing search and retention and provide support to individuals with serious mental health
challenges and previous experiences of homelessness. Persons discharged from a mental health treatment program or community bed receive
state-funded assistance with housing costs.


Discussion
The City has identified several goals and actions related to homeless and other special needs populations for the upcoming program year: the City
will continue to fund a low-barrier shelter community located on City-owned property. Guests have access to onsite supportive services; HOME-
funded rental housing development projects are required to set aside at least 20% of the total units for households exiting homelessness; CDBG
funds will be used to improve resident safety at Buell St. Dismas House, which provides housing and services for individuals exiting incarceration;
CDBG funding will enable several organizations to continue to provide services to vulnerable individuals and households, including persons fleeing
domestic violence, households experiencing homelessness, and justice-involved individuals with histories of substance use disorder; CDBG funds
will support a pilot project providing housing and supportive services for adults with intellectual and developmental disabilities.




 48

 Page 71 of 139
AP-75 Barriers to affordable housing – 91.220(j)
Introduction:
Burlington has addressed the barriers to affordable housing under the Market Analysis and Strategic Plan sections of the 2024 Consolidated Plan.
There is a limited supply of housing units at all levels of the market and a low vacancy rate exacerbates this challenge. Impacts of pandemic-era
changes include an influx of new residents and a stop to new construction and rehabilitation. Other factors impacting the City’s housing stock
include: the age of the housing stock (one of the oldest in the nation), a high proportion of college and graduate students living off-campus, and
changes in household composition - Burlington’s average persons per housing unit is 2.13, below the national average of 2.51. Burlington has a
significantly higher percentage of renters compared to owners and rent rates have increased significantly in recent years. Public policies that are
controlled at the local level which impact the cost of housing include policies on historic preservation, lead-based paint safety practices, zoning
restrictions such as minimum lot coverage, limitations on number of units, set-back requirements, height restrictions, fire-safety policies
limitations, and others. Older homes need energy efficiency upgrades, lead-based paint hazard reduction, and other rehabilitation to make them
safe, affordable and sustainable over the long term.


Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use
controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on
residential investment
In the last several years, the City has implemented various strategies to remove or ameliorate the negative impact of public policies that serve as
barriers to affordable housing, including the establishment of short-term rental regulations and zoning reforms that aim to facilitate the
construction of a greater volume and variety of housing types. Upcoming and in-progress actions to further ameliorate the negative impact of
public policies that serve as barriers to affordable housing include updates to the City’s Inclusionary Zoning ordinance and further zoning updates
to streamline the permitting process and increase allowed density. Statewide, recently passed legislation aims to reform the state permitting
process and facilitate denser development in areas earmarked for growth.


Discussion:

The City of Burlington and, more broadly, the State of Vermont, recognize the need to take action to remove or ameliorate the negative impacts
restrictive policies can have on affordable housing production. Recent steps have yielded some progress, although more remains to be done.


 49

 Page 72 of 139
Examples include:

 • Updates to the City of Burlington’s zoning ordinance related to Accessory Dwelling Units (ADUs) have resulted in a modest increase in the
 creation of ADUs citywide.
 • Statewide broadening of priority housing project exemptions from statewide permitting have resulted in the construction of several large
 multi-unit rental buildings in Burlington, all of which include designated affordable units.
 • The introduction of an ordinance to regulate short-term rentals within the city has resulted in a reduction in the number of short-term
 rentals operating in the city, increasing the supply of permanent housing and significantly increased revenue for the City’s Housing Trust
 Fund, which is invested in affordable housing projects.




 50

 Page 73 of 139
AP-85 Other Actions – 91.220(k)
Introduction:
Burlington aims to spend over 95% of CDBG expenditures assisting low-and moderate-income residents. The City will continue its commitment to
the preservation of affordable housing units and actions that will foster and maintain affordable housing in Burlington. In addition, the City,
through the Community & Economic Development Office, will diligently work to reduce lead-based paint hazards in the homes of local residents.
The activities listed in this Action Plan work to reduce the number of households in poverty; and with enhanced coordination with nonprofit
partners, services will have a greater impact on this goal.
Actions planned to address obstacles to meeting underserved needs
The principal obstacle to meeting underserved needs continues to be insufficient resources. To help address this obstacle, the City will take the
following actions: continue to grow the grand list and to pursue additional federal, state, and private resources; work with partners to examine
obstacles such as benefits cliffs and to advocate for appropriate policy changes; encourage local agencies to deliver services in a cost-effective and
efficient manner, prioritize resources to serve those most in the need, and focus on collaboration between local agencies.


Actions planned to foster and maintain affordable housing
The City is engaged in various actions to foster and maintain affordable housing, including: maintain the City's Special Assistant to end
Homelessness Position to provide a single point of accountability for expanded community effort towards reducing homelessness; maintain the
Elmwood shelter pods community and investigate developing permanent affordable housing at the City-owned site; invest increased City Housing
Trust Fund resources into affordable housing and services for persons experiencing homelessness; continue pre-development and planning of a
mixed-use Enterprise Innovation District in the South End and the redevelopment of the downtown Memorial Block area.


Actions planned to reduce lead-based paint hazards

In December 2024, the City of Burlington’s Lead Program received $4,301,890 in lead hazard control funds and $529,000 in healthy homes
supplemental funding to make other health related improvements for residents such as addressing asthma triggers, improving indoor air quality,
asbestos and mold testing and abatement. From July 1, 2025 – June 30, 2026, the Burlington Lead Program plans to evaluate 34 units for lead-
based paint and other health hazards, reduce lead-based paint hazards in approximately 22 housing units and reduce other health hazards in 20
housing units, conduct 12 community outreach and education events, and provide lead-safety training to approximately 80 individuals.

 51

 Page 74 of 139
Actions planned to reduce the number of poverty-level families
All of the activities funded through the City’s CDBG and HOME programs are ultimately directed at reducing the number of people living in poverty,
providing for basic needs, or preventing individual/family poverty in Burlington. Specific details of the proposed initiatives are described in the
project section of this Action Plan.


Actions planned to develop institutional structure
This program year, the City aims to:

 • Effectively adapt CEDO's institutional structure to meet the needs of vulnerable populations in a challenging post-pandemic funding
 landscape by finding ways to implement and monitor programs more efficiently.
 • Support the Chittenden County Homeless Alliance (CCHA) as it works to implement its recently adopted five-year strategic plan.



Actions planned to enhance coordination between public and private housing and social service agencies
This program year, the City aims to:

 • Continue to work with CCHA to ensure that affordable housing developments in the City dedicate a percentage of units to households
 exiting homelessness, in partnership with Coordinated Entry.
 • Develop programming to encourage private landlords, especially those who own and/or manage City of Burlington Inclusionary Zoning
 units, to house more tenants with rental assistance.




 52

 Page 75 of 139
 Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:
This section details the specific requirements of the CDBG and HOME programs.

 Community Development Block Grant Program (CDBG)

 Reference 24 CFR 91.220(l)(1)

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that
is available for use that is included in projects to be carried out.



  1. The total amount of program income that will have been received before the start of the 0
 next program year and that has not yet been reprogrammed

  2. The amount of proceeds from section 108 loan guarantees that will be used during the year 0
 to address the priority needs and specific objectives identified in the grantee's strategic
 plan

  3. The amount of surplus funds from urban renewal settlements 0

  4. The amount of any grant funds returned to the line of credit for which the 0
 planned use has not been included in a prior statement or plan.

  5. The amount of income from float-funded activities 0

 Total Program Income 0



Other CDBG Requirements


 1. The amount of urgent need activities 0



 53

 Page 76 of 139
 HOME Investment Partnership Program (HOME)

 Reference 24 CFR 91.220(l)(2)

A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

All HOME funds are invested in a manner consistent with 24 CFR 92.205(b)(1). Specifically, HOME funds are invested in interest-bearing and non-interest-bearing
amortizing loans and in deferred loans and grants.



A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as
follows:

For homebuyer projects where the Program provides HOME funds for low-interest loans for eligible homebuyers to assist with down payment and closing costs
on eligible two to four-unit owner-occupied properties, the Program uses “recapture” provisions per 92.254(a)(5)(ii). These loans are secured by subordinate
mortgages. When properties assisted with HOME funds for this purpose are sold, transferred, or if the primary residency is violated, then the full amount of the
loan plus any accrued interest is to be repaid to the Program. Only the direct subsidy (down payment assistance, closing costs, or other HOME assistance
provided directly to the homebuyer and/or the difference between the fair market value of the property and the reduced sales price attributable to HOME
development assistance) is subject to recapture. However, the recapture amount shall not exceed the amount available from net proceeds. The net proceeds are
the sales price minus loan repayment(s) (other than HOME funds) and closing costs. If this repayment occurs during the Home Affordability Period (HAP), then
the funds are not considered to be program income. If this repayment occurs after the HAP, then the funds are considered to be program income. The written
agreements shall include language that makes it clear that recaptured funds after the HAP shall be considered program income.

When a property owner assisted with HOME funds for this purpose refinances their principal mortgage, the Program shall consider executing a subordination
agreement upon receiving a written request with sufficient documentation on current fair market value and proposed refinancing amount. When considering
such requests to subordinate its HOME mortgage, the Program shall require that the loan-to-value ratio be no greater than 100%.



A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as
follows:

The City's guidelines for resale and recapture follow the provisions detailed in 92.254(a)(5)(i) when HOME funds are used.

Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the
refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

Multi-family projects developed by local housing organizations that receive HOME funds for rehabilitation may utilize HOME funds to refinance existing

 54

 Page 77 of 139
debt, consistent with 24 CFR 92.206(b)(2).

If applicable to a planned HOME TBRA activity, a description of the preference for persons with special needs or disabilities. (See 24 CFR 92.209(c)(2)(i) and
CFR 91.220(l)(2)(vii)).

 N/A




If applicable to a planned HOME TBRA activity, a description of how the preference for a specific category of individuals with disabilities (e.g. persons with
HIV/AIDS or chronic mental illness) will narrow the gap in benefits and the preference is needed to narrow the gap in benefits and services received by such
persons. (See 24 CFR 92.209(c)(2)(ii) and 91.220(l)(2)(vii)).

 N/A




If applicable, a description of any preference or limitation for rental housing projects. (See 24 CFR 92.253(d)(3) and CFR 91.220(l)(2)(vii)). Note: Preferences
cannot be administered in a manner that limits the opportunities of persons on any basis prohibited by the laws listed under 24 CFR 5.105(a).

 N/A



Discussion:

Eligible applicants for HOME funding are non-profit or other affordable housing developers who are engaged in the creation of new affordable housing projects
or repair and renovation of existing affordable housing. Funding applications are accepted on a rolling basis and contact information for submitting interest is
available on the City’s website, by contacting housing program staff, or visiting CEDO’s office in City Hall.




 55

 Page 78 of 139
 Board of Finance and City Council Submission Checklist
 Department: CEDO Submitter: Christine Curtis
 Approval of Community Development Block Grant and HOME Investment
 Partnerships Proposed Allocations for the 2025 Action Plan for Housing & Community
 Title/Subject: Development

 Approval: Meeting Date:
 ☐ Board of Finance Click or tap to enter a date.
 ☐ City Council
 ☒ Concurrent 7/14/2025
This form must be completed by the person submitting the materials, and sent with the final submission. Please do
not indicate that a signoff was received until it has actually been obtained.

Signoffs Received

 Date
 Signoff Needed Received Note
 Received
 Department Head Yes 7/8/2025 Kara Alnasrawi

 Mayor’s Office informed and approved memo Yes 7/9/2025 Joe Magee
 Board/Commission, if required N/A Click or tap here to
 enter text.
 City Attorney’s Office has approved contract N/A
 and/or legal documents,
 -Identify attorney in note
 City Attorney’s Office has approved memo and Yes 7/10/2025 Emmett Wood
 motion(s) or resolution(s)
 -Identify attorney in note
 CAO has reviewed budget, financing, and Yes 7/8/2025 Brad Kukenberger
 memo
 Human Resources, if personnel action N/A Click or tap Click or tap here to
 -Identify HR Manager in note to enter a enter text.
 date.
 CIO, if an IT-related investment/purchase N/A Click or tap Click or tap here to
 to enter a enter text.
 date.


Materials Included

 Included? Note
 Final Memo Attached? Yes Click or tap here to enter text.
 Contract Attached, if applicable? N/A Click or tap here to enter text.
 Additional Materials, if necessary Yes Click or tap here to enter text.
 Draft Resolution or Motion? Yes Click or tap here to enter text.
 If for submission to Council, are Yes Allie Schachter
 sponsors identified?




 Page 79 of 139
 City Attorney
 MEMORANDUM
TO: City of Burlington, Finance Board
 City of Burlington, City Council

FROM: Erik Ramakrishnan, Assistant City Attorney

CC: Katherine Schad, Chief Administrative Officer

DATE: July 14, 2025 (BOF)
 August 4, 2025 (CC)

SUBJECT: Authorization of Improvement Bonds for FY26

 Section 62(f) of the Burlington City Charter authorizes the City’s Chief
Administrative Officer, when authorized by the City Council, to borrow money on the
credit of the City in an amount not to exceed $2,000,000 in any fiscal year. These funds
shall be used to accommodate the working capital and capital improvement needs of the
City. The City’s FY26 budget assumes the sale of such bonds.

 Section 63 of the Charter authorizes the City Council, upon prior recommendation
of the Board of Electric Commissioners, to pledge the credit of the City in an amount not
to exceed $3,000,000 in any fiscal year. These borrowed funds shall be used to provide
capital improvements, additions, and replacements required for the efficient and
economical operation of the electric light department. On June 11, 2025, the Board of
Electric Commissioners voted to recommend to the City Council the pledging of such
credit during FY26.

 Finally, Section 62(f)(3) of the Charter authorizes the City’s Chief Administrative
Officer, when authorized and directed by the Board of School Commissioners and the City
Council, to borrow money on the credit of the City in an amount not to exceed $2,000,000
in any fiscal year to accommodate the working capital and capital improvement, additions,
and replacements required for the efficient and economical operation of the school
department. The School District’s administration has confirmed in writing to the City’s
Chief Administrative Officer that the Board of School Commissioners’ approved FY26
budget assumes the sale of such bonds, and that the Board of School Commissioners
intends to resolve to direct the Chief Administrative Officer as provided for in Section
62(f)(3).

 The proposed resolution would authorize the Chief Administrative Officer to
exercise the foregoing authority for FY26. The sale of bonds for the School District would
be conditioned upon receipt of the Board of School Commissioners’ resolution described
above. Prior to any issuance pursuant to the resolution, staff would be required to report
to the Board of Finance, for its approval by motion, the amount of the indebtedness and the


 1


 Page 80 of 139
form of the evidence of indebtedness to be issued, the interest rates, and the payment
schedule.

 Please note that the authorization sought is a routine act of the City Council to
implement Section 62 of the Charter. For the past several years, such authorization has
been imbedded in the budget itself. However, staff is returning to the former practice of
seeking the City Council’s authorization by separate resolution.

ATTACHMENTS
  A. Proposed Resolution

MOTIONS
Staff respectfully request the Board of Finance and City Council approve the following
motions:

Board of Finance:
“To approve and recommend that the City Council approve the proposed resolution
providing authorization of improvement bonds for FY26.”

City Council:
“To waive the reading and approve the proposed resolution providing authorization of
improvement bonds for FY26.”

Thank you for your continued support.




 2


 Page 81 of 139
 Resolution Relating to RESOLUTION________
 Sponsor(s):
 Introduced: Bd. of Finance
 AUTHORIZATION FOR PUBLIC IMPROVEMENT BONDS
 Referred to: ____________________
 FOR FISCAL YEAR 2026 ______________________________
 Action: ________________________
 Date: __________________________
 Signed by Mayor: ________________

 CITY OF BURLINGTON
 In the year Two Thousand Twenty-Five..………………………………………………………………………
 Resolved by the City Council of the City of Burlington, as follows:

 1 That WHEREAS, Section 62(f) of the Burlington City Charter authorizes the City’s Chief Administrative
 2 Officer, when authorized by the City Council, to borrow money on the credit of the City in an amount not to
 3 exceed $2,000,000 in any fiscal year to accommodate the working capital and capital improvement needs of
 4 the City and to so pledge the credit of the City in such amount for such purpose; and
 5 WHEREAS, the City’s approved budget for the 2026 fiscal year assumes the sale of bonds in amounts
 6 and for such purpose as set forth in the prior recital; and
 7 WHEREAS, Section 63 of the Charter authorizes the City Council, upon prior recommendation of the
 8 Board of Electric Commissioners, if it finds it necessary, to pledge the credit of the City in an amount not to
 9 exceed $3,000,000 in any fiscal year for the purposes of providing capital improvements, additions, and
10 replacements required for the efficient and economical operation of the electric light department, to so pledge
11 the credit of the City for such purpose; and
12 WHEREAS, on June 11, 2025, the Board of Electric Commissioners voted to recommend to the City
13 Council the pledging of the credit of the City in an amount not to exceed $3,000,000 during the City’s 2026
14 fiscal year, for the purposes of providing capital improvements, additions, and replacements to the electric
15 light department; and
16 WHEREAS, Section 62(f)(3) of the Charter authorizes the City’s Chief Administrative Officer, when
17 authorized and directed by the Board of School Commissioners and the City Council, to borrow money on the
18 credit of the City in an amount not to exceed $2,000,000 in any fiscal year to accommodate the working
19 capital and capital improvement, additions, and replacements required for the efficient and economical
20 operation of the school department and to so pledge the credit of the City in such amount for such purpose;
21 and
22 WHEREAS, the School District’s administration has confirmed in writing to the City’s Chief
23 Administrative Officer that the Board of School Commissioners’ approved budget the 2026 fiscal year
24 assumes the sale of bonds in amounts and for such purpose as set forth in the prior recital, and that the Board




 Page 82 of 139
 Page 2
 Resolution Relating to AUTHORIZATION FOR PUBLIC IMPROVEMENT BONDS FOR FISCAL
 YEAR 2026


25 of School Commissioners intends to resolve to direct the Chief Administrative Officer to so borrow money on
26 the credit of the City (the “School Resolution”);
27 NOW, THEREFORE, BE IT RESOLVED that the City Council has determined that it is necessary to
28 pledge the credit of the City in an amount not to exceed $7,000,000 in the aggregate for the City’s fiscal year
29 ending June 30, 2026, and to issue bonds in connection therewith (the “Bonds”), consisting of (1) $2,000,000
30 of General Fund Public Improvement Bonds; (2) $3,000,000 of Electric Department Public Improvement
31 Bonds; and (3) upon receipt of the School Resolution, $2,000,000 of School Department Public Improvement
32 Bonds; and
33 BE IT FURTHER RESOLVED that the pledging of the City’s credit for such Bonds is hereby
34 authorized, with the amount of the indebtedness and the form of the evidence of indebtedness to be issued, the
35 interest rates, and payment schedule, to be further determined by the Chief Administrative Officer, or the
36 Finance Director, upon prior approval of the City’s Board of Finance; and
37 BE IT FURTHER RESOLVED that the Mayor, the Chief Administrative Officer, and the Finance
38 Director, and each of them is, hereby authorized and directed to prepare an Official Statement of the City as
39 they deem necessary and in the City’s best interests; and
40 BE IT FURTHER RESOLVED that the Mayor, the Chief Administrative Officer, and the Finance
41 Director, and each of them, is hereby authorized to execute and deliver a final Official Statement and to
42 execute and deliver continuing disclosure certificates, certificates as to the use of proceeds, and all other
43 documents and instruments approved as to legal form by counsel as may be necessary or convenient in
44 connection with the issuance of the Bonds; and
45 BE IT FURTHER RESOLVED that it is the official intent of the City Council to reimburse some
46 capital expenditures made within the City’s 2026 fiscal year with the proceeds of the Bonds, in accordance
47 with § 1.150-2 of the Internal Revenue Service tax regulations; and that the Mayor, Chief Administrative
48 Officer, and Finance Director, and each of them, is hereby authorized to take all such further actions and to
49 execute all such documents and instruments approved as to legal form by counsel as may be necessary or
50 convenient to execute or implement the foregoing authority.
51
52
53
54 ER /Resolutions 2025/FY26 PI Bond Authority
 Aug. 4, 2025




 Page 83 of 139
HUMAN RESOURCES DEPARTMENT
CITY OF BURLINGTON
200 Church Street, Suite 102, Burlington, VT 05401
Phone: (802) 865-7145
Fax (802) 864-1777
Vermont Relay: 7-1-1 or 800-253-0191


MEMO
Date: 07-14-2025
To: Board of Finance and City Council
From: Timothy Williams, Safety Manager (HR), Lynn Reagan, Interim Director of Human Resources CC:
 Katherine Schad Chief Administrative Officer (C/T)
Re: Security Services for City Hall

i. Purpose
This memo seeks approval to exercise a one-year extension option of a service agreement with Chocolate
Thunder Security to provide security services at City Hall.

ii. Background
The City of Burlington requires security services at City Hall to ensure the safety and well-being of staff,
visitors, and the general public while providing exceptional customer services. In 2024, the City issued an
RFP for security services at City Hall, resulting in three qualified proposals. An evaluation committee—
comprised of representatives from City Hall departments and the City’s Safety Manager—reviewed
submissions based on experience, approach, and pricing.

The committee selected the firm due to its competitive rates, robust security protocols, and a strong
emphasis on customer service. Their proposal also included the use of body cameras and clear
communication procedures. The company’s proven working relationship with City Hall and familiarity
with City policies further supported their selection.

The agreement includes two, one-year options for the City to renew. Because the renewal option for the
first renewal term was not exercised timely by June 30, 2025, the vendor has agreed in writing to extend
the City’s time to exercise the option. Staff recommends in favor of the extension to allow services to
continue without interruption. Board of Finance and City Council approval are required because of the
contract amount.
iii. Compensation to the Vendor & Terms of Agreement


 FY26 – July 1st 2026 – June 2027 $52.50/hr for 1 guard, and $50.00/hr for a second guard, this is
 an increase of $2.50 from FY25 rate of 50.00/hr for 1 guard, and $47.50/hr for a second guard for
 a maximum limiting amount of $200,000. This represents an increase over the previously
 approved maximum limiting amount based on actual need for FY 2025.




 The City of Burlington does not discriminate on the basis of political or religious affiliation, race, color,
 national origin, age, sex, sexual orientation, marital status, veteran status or disability. The City is also
 committed to providing proper access to services, facilities, and employment opportunities.
 For accessibility information or alternative formats, contact Human Resources Department at 802-540-2505.

 Page 84 of 139
HUMAN RESOURCES DEPARTMENT
CITY OF BURLINGTON
200 Church Street, Suite 102, Burlington, VT 05401
Phone: (802) 865-7145
Fax (802) 864-1777
Vermont Relay: 7-1-1 or 800-253-0191

Services will be paid from the non-departmental budget line 6500_103 Professional and Consultant Svs.
and were budgeted for in the FY26 budget


Recommendation

Board of Finance Motion:

To approve and recommend that the City Council exercise the City’s first one-year renewal option under
its service agreement with Chocolate Thunder for City Hall security services, for an amount not to exceed
$200,000.

City Council Motion:

To approve the exercise of the City’s first one-year renewal option under its service agreement with
Chocolate Thunder for City Hall security services, for an amount not to exceed $200,000.




 The City of Burlington does not discriminate on the basis of political or religious affiliation, race, color,
 national origin, age, sex, sexual orientation, marital status, veteran status or disability. The City is also
 committed to providing proper access to services, facilities, and employment opportunities.
 For accessibility information or alternative formats, contact Human Resources Department at 802-540-2505.

 Page 85 of 139
 Board of Finance and City Council Submission Checklist
 Department of Finance and Timothy Williams, Safety Manager
 Administration – Human
 Department: Resources Submitter:

 Title/Subject: Contract for Security Services at City Hall FY26

 Approval: Meeting Date:
 ☒ Board of Finance 7/14/2025
 ☒ City Council 8/4/2025
 ☐ Concurrent Click or tap to enter a date.

This form must be completed by the person submitting the materials, and sent with the final submission. Please do
not indicate that a signoff was received until it has actually been obtained.

Signoffs Received

 Date
 Signoff Needed Received Note
 Received
 Department Head Yes 7/3/2025 Lynn Reagan

 Mayor’s Office informed and approved memo Yes 7/8/2025 Joe Magee
 Board/Commission, if required N/A Click or tap Click or tap here to
 to enter a enter text.
 date.
 City Attorney’s Office has approved contract Yes 7/3/2025 Erik Ramakrishnan,
 and/or legal documents, Hayley McClenahan
 -Identify attorney in note
 City Attorney’s Office has approved memo and Yes 7/3/2025 Erik Ramakrishnan,
 motion(s) or resolution(s) Hayley McClenahan
 -Identify attorney in note
 CAO has reviewed budget, financing, and Yes 7/3/2025 Katherine Schad
 memo
 Human Resources, if personnel action N/A Click or tap Click or tap here to
 -Identify HR Manager in note to enter a enter text.
 date.
 CIO, if an IT-related investment/purchase N/A Click or tap Click or tap here to
 to enter a enter text.
 date.


Materials Included

 Included? Note
 Final Memo Attached? Choose an item. Click or tap here to enter text.
 Contract Attached, if applicable? Yes Click or tap here to enter text.
 Additional Materials, if necessary Choose an item. Click or tap here to enter text.
 Draft Resolution or Motion? Yes Click or tap here to enter text.
 If for submission to Council, are Choose an item. Click or tap here to enter text.
 sponsors identified?




 Page 86 of 139
INNOVATION & TECHNOLOGY DEPARTMENT
CITY OF BURLINGTON
149 Church Street, Burlington, VT 05401
Phone: (802) 865-7000


To: Burlington Board of Finance
 Burlington City Council

From: Scot Barker, Chief Innovation Officer
 Tim Clancy, Human Resources Manager

Date: July 14, 2025

Subject: Troy Hughes Reclassification

As part of the ModernGov Initiative, the Innovation & Technology (I&T) department for the City of Burlington is
assuming responsibility for the IT functions of the Burlington Police Department. One position (the BPD Network
Administrator) was eliminated as part of these changes, and the Help Desk Technician (currently held by Troy Hughes)
position is being moved to I&T, which requires a reclassification so that Troy is in the same position as the two people
currently in that role in I&T. Through this memorandum, Innovation & Technology respectfully requests that the Board
of Finance and City Council approve the following position change:

 1. Reclassify the Help Desk Technician position formerly within the Burlington Police Department to the
 Technology Support Specialist position within the Innovation & Technology department of the City of
 Burlington. The financial impact for Troy will be net positive, as the Technology Support Specialist role is a
 market value role and as such is paid slightly more per hour than the Help Desk Technician position at the BPD.

 Position Current FY 25 Salary Proposed Grade FY 26 New Salary
 Grade/Step

 Help Desk AFSCME PG 15 – $30.8325/$64,131.60 n/a n/a
 Technician Step 5

 Technology n/a n/a AFSCME PG TSS – $32.7813/$68,185.1639
 Support Specialist Step 5


 We will attend the July 14, 2025 Board of Finance and City Council meetings to answer any questions or provide
 additional information. Troy’s current Help Desk Technician job description and the new Technology Support
 Specialist job description are attached as Appendices A and B, respectively.

Board of Finance Motion:

“To approve and recommend that the City Council:

 (1) Reclassify Troy Hughes from the Help Desk Technician position at the Burlington Police Department to the
 Technology Support Specialist in Innovation & Technology at the City of Burlington.
1|Page

Revised: 7.9.2025


 Page 87 of 139
INNOVATION & TECHNOLOGY DEPARTMENT
CITY OF BURLINGTON
149 Church Street, Burlington, VT 05401
Phone: (802) 865-7000




City Council Motion:

“To approve:

 (1) Reclassify Troy Hughes from the Help Desk Technician position at the Burlington Police Department to the
 Technology Support Specialist in Innovation & Technology at the City of Burlington.




2|Page

Revised: 7.9.2025


 Page 88 of 139
INNOVATION & TECHNOLOGY DEPARTMENT
CITY OF BURLINGTON
149 Church Street, Burlington, VT 05401
Phone: (802) 865-7000


 Appendix A

 Current Position Description: Help Desk Technician at the Burlington Police Department



 City of Burlington
 Job Description

Position Title: Help Desk Technician
Department: Police
Reports to: Senior Network Administrator
Pay Grade: 15 Job Code: 1114
Exempt/Non-Exempt: Non-Exempt Union: AFSCME
General Purpose:
The Help Desk Technician plays a vital role in providing technical support and maintaining the operational
efficiency of the Police Department's critical infrastructure systems. This position requires a strong
understanding of various technologies, excellent problem-solving skills, and the ability to communicate
effectively with users at all levels. The Help Desk Technician works in a dynamic and fast-paced environment,
ensuring that all systems are functioning optimally to support law enforcement activities and maintain public
safety.

Essential Job Functions: (This section outlines the fundamental job functions that must be performed in this
position. The “Qualifications/Basic Job Requirements” and the “Physical and Mental/Reasoning Requirements
and Work Environment” state the underlying requirements that an employee must meet in order to perform
these essential functions. In accordance with the Americans with Disabilities Act, reasonable accommodations
may be made to qualified individuals with disabilities to perform the essential functions of the position.)

  Provide technical assistance and support to users within the Police Department.
  Act as the first line of technical support, promptly addressing and resolving support requests, and
 escalating issues to the appropriate teams or senior technicians when necessary to ensure maximum
 operational efficiency within the 24/7 public safety operation.
  Install and configure new systems, including desktops, laptops, and peripherals.
  Assist in maintaining and supporting the department phone system for effective communication.
  Provides support for mobile devices such as iPhones, iPads, and tablets used by department
 personnel.
  Support the software and applications related to the creation of digital case files, digital evidence,
 and integration of these items into partner agency and vendor computer systems.
  Maintains up-to-date knowledge of IS operating procedures and standards as well as changing
 technologies so as to be able to stay current with public safety demands.
  Ensure compliance with CJIS/FBI regulations to meet the evolving demands of public safety.


3|Page

Revised: 7.9.2025


 Page 89 of 139
INNOVATION & TECHNOLOGY DEPARTMENT
CITY OF BURLINGTON
149 Church Street, Burlington, VT 05401
Phone: (802) 865-7000


  Provide application support to users of the Department’s digital security camera system, analog,
 digital/IP-based telephony and radio recording system, and the Department’s digital identification
 creation system.
  Provide adequate and timely responses to requests for related services.
  Maintains thorough documentation of daily and weekly services provided, including
 comprehensive reports on completed tasks, ongoing projects, and plans for future needs and
 demands.
  Act as a liaison for the Department(s) with other technical support staff/vendors and employees
 as needed, includes support regarding software problems, updates, fixes, new releases, and change
 requests.
  Ensures and maintains uptime and data recovery as needed, maintaining regular and dependable
 data backups.
  Maintain, monitor and ensure the integrity of applications and server infrastructure including; but
 not limited to conducting end user set-up, account management, carrying out routine system virus
 scans and virus file updates, etc.
  Maintain Active Directory Environment including; but not limited to user/group maintenance,
 and group policy management.
  Proactively identify and address server, technology, and application issues, taking appropriate actions to maximize
 operational efficiency within the 24/7 public safety operation.
  Position may require the operation of City vehicles and/or personal vehicles in order to conduct
 City business.
  Provides backup, support and guidance for other IT staff.
  Other duties as required.



Qualifications/Basic Job Requirements:

  Associates Degree in Computer Science, IS or related field, or related experience, and a
 minimum of three (3) years experience supporting hardware and applications is required.
  Additional experience may be substituted for a degree requirement on a two-for-one per year
 basis.
  Public Safety Experience preferred.
  Entry-level experience in working with Windows Servers and Active Directory environments
 preferred.
  Ability to become certified and maintain certification in a variety of proprietary software and
 hardware in order to meet position requirements for maintenance, and troubleshooting.
  Technical aptitude and understanding with experience in prioritization.
  Ability to act as the first line of technical support fielding all requests submitted for support.
  Ability to act as a liaison between the Department and vendors regarding software problems,
 updates, fixes, new releases, and change requests.
  Must have experience identifying and resolving problems in diverse hardware and software
 environments.
4|Page

Revised: 7.9.2025


 Page 90 of 139
INNOVATION & TECHNOLOGY DEPARTMENT
CITY OF BURLINGTON
149 Church Street, Burlington, VT 05401
Phone: (802) 865-7000


  Ability to actively support City diversity, equity, and cultural competency efforts within stated
 job responsibilities and work effectively across diverse cultures and constituencies.
  Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings
 and professional development.
  Regular attendance is necessary and is essential to meeting the expectations of the job functions.
  Ability to understand and comply with City standards, safety rules and personnel policies.
  Ability to learn and effectively operate within all departmental, City regulations and program
 standards.
  Must have strong analytical skills.
  Ability to establish and maintain positive working relationships with co-workers, customers and
 other personnel, in a team environment.
  Must be able to listen to and appropriately react to a supervisor's constructive criticism and
 incorporate said criticism to improve employee performance.
  Ability to organize and prioritize workflow.
  Ability to improve service to internal and external customers is required as is a high level of
 personal creativity, initiative and enthusiasm to work within a constantly changing organization.
  Demonstrated ability to work with minimal supervision.
  Must complete a PHI and pass a criminal background check.
  Ability to comply with industry best-practices.
  Ability to travel to and from various work sites within the City of Burlington.
  Ability to obtain a valid driver’s license within 45 days of hire and the continued maintenance of
 a valid driver’s license. Operation of a City vehicle or personal vehicle to conduct City business
 without providing proof of a valid driver's license to Human Resources will not be permitted. A
 valid driver’s license shall be defined as a current state of residence-issued license to operate a motor
 vehicle on public roadways. Position also requires the ability to be covered under the City’s vehicle
 insurance policy prior to operation of any City vehicles or non-City vehicles for City business
  Ability to work nights, weekends and holidays as required.

Physical & Mental/Reasoning Requirements; Work Environment:
These are the physical and mental/reasoning requirements of the position as it is typically performed. Inability
to meet one or more of these physical or mental/reasoning requirements will not automatically disqualify a
candidate or employee from the position.

_x seeing _x_ ability to move distances _x lifting (specify)
_x color perception within and between 50 pounds
 (red, green, amber) warehouses/offices _x carrying (specify)
_x hearing/listening __ climbing 50 pounds
_x clear speech __ ability to mount and _x driving (local/over
_x touching dismount forklift/truck the road)
 _x dexterity _x_ pushing/pulling
 _x hand
 _x finger
5|Page

Revised: 7.9.2025


 Page 91 of 139
INNOVATION & TECHNOLOGY DEPARTMENT
CITY OF BURLINGTON
149 Church Street, Burlington, VT 05401
Phone: (802) 865-7000


 Appendix B

 Reclassification: Technology Support Specialist – Innovation & Technology


 City of Burlington
 Job Description


Position Title: Technology Support Specialist
Department: Innovation & Technology
Reports to: Chief Innovation Officer Job Code: 1264
Pay Grade: TSS MFA Job Category: Regular
Exempt/Non-Exempt: Non-Exempt Union: AFSCME
Remote Work Rating: Tier 2

This position serves as a main point of contact to the organization for information technology related problems.
Responds to incoming requests for assistance with all IT-related issues across the City of Burlington. Triages calls and
resolves issues as appropriate. Ensures delivery of excellent customer service through resolution of incidents.
Thoroughly documents all actions in ticketing system. Evaluates new information systems products or services and
suggests changes to existing products or services to better serve the end user. Recommends and develops systems and
tools to more efficiently deliver end-user support, ensure network security, and protect the City’s technology assets.

ESSENTIAL JOB FUNCTIONS:
  Provide support for any information technology issues and problems reported by phone, email and/or ticket
 management system including issues from the general City of Burlington employee population, Burlington Police
 Department, Burlington Fire Department, and the Patrick Leahy Burlington International Airport.
  Prioritize work and ensure successful resolution of all issues, ensuring that the end users’ needs are met and
 work is completed according to criticality, policies, turn-around times and best practices.
  Support computers, laptops, tablets, smart phones and applications. Troubleshoot PC hardware, operating
 system(s) and application software issues as required.
  Visit end-users to provide support including, but not limited to, assisting with end-users moves, disconnecting
 and reconnecting PC’s, installing and removing hardware, software, and peripheral devices, and troubleshooting
 application issues.
  Support the software and applications related to the creation of Burlington Police Department digital case files,
 digital evidence, and integration of these items into partner agency and vendor computer systems.
  Provide application support to users of the Burlington Police Department’s digital security camera system,
 analog, digital/IP-based telephony and radio recording system, and the Department’s digital identification
 creation system.
  Train end-users in the use of applications and technologies. Prepare basic training materials to assist new users.
  Provide application-specific support for core applications used across the City (including but not limited to email,
 Outlook, Office applications, ERP, CivicPlus, OpenGov).
  Coordinate building and deployment of desktops, laptops and other technology as directed.
6|Page

Revised: 7.9.2025


 Page 92 of 139
INNOVATION & TECHNOLOGY DEPARTMENT
CITY OF BURLINGTON
149 Church Street, Burlington, VT 05401
Phone: (802) 865-7000


  Install, configure, and maintain software applications, as required by departments and in accordance with
 department policies.
  Serve as system administrator for systems and applications as directed.
  Refine and manage asset management system for effectively building and managing all PCs.
  Coordinate provisioning and tracking of technology assets (e.g. computers, tablets, phones).
  Create and maintain user accounts and permissions.
  Maintain user profiles, groups and policy on Active Directory servers.
  Escalate problems as required to colleagues and/or third parties for assistance.
  Log all help-desk requests in the help desk database, ensure descriptions are clear and accurate and prioritize
 calls to the appropriate technical support personnel.
  Create and maintain an internal knowledge base to track issue resolution details and provide self-help
 information to users.
  Regularly review tickets to identify patterns and opportunities to modify procedures to improve performance of
 user hardware and applications.
  Develop and maintain documentation of all procedures.
  Recommend modifications to procedures and workflow to ensure efficient and effective response to requests.
  Prepare regular reports and performance metrics about issues and activities.
  Provide backup and support for other IT staff as directed.
  Position may require the operation of City vehicles and/or personal vehicles in order to conduct City business.

QUALIFICATIONS/BASIC JOB REQUIREMENTS:
   Associates’ Degree (or 3 years equivalent combination of formal education and/or related experience) required.
   Minimum of two years of experience in IT support in a networked office environment required, with a
 proficiency in a broad range of software and hardware.
   Must achieve and maintain Criminal Justice Information Services (CJIS) certification as established by the
 Federal Bureau of Investigation (FBI) within six (6) months of hire date.
   Ensure compliance with CJIS/FBI regulations to meet the evolving demands of public safety.
   A strong desire to continually improve service to internal and external customers is required, as is a high level of
 personal creativity, initiative and enthusiasm to work within a constantly changing organization.
   Ability to obtain a valid driver’s license within 45 days of hire and the continued maintenance of a valid driver’s
 license. Operation of a City vehicle or personal vehicle to conduct City business without providing proof of a
 valid driver's license to Human Resources will not be permitted. A valid driver’s license shall be defined as a
 current state of residence-issued license to operate a motor vehicle on public roadways. Position also requires
 the ability to be covered under the City’s vehicle insurance policy prior to operation of any City vehicles or non-
 City vehicles for City business.
   Ability to organize and prioritize workflow, ability to manage multiple responsibilities.
   Strong communication skills. Ability to give verbal instruction patiently to non-technical users.
   Familiarity with and/or ability and willingness to learn the following technologies including but not limited to:
  Desktop: Microsoft Office, Office 365, DirSync, Webroot, Internet Explorer
  Hardware: HP and Dell desktop and laptop computers; and iPad/ tablets; iPhone and Android smartphones,
 mobile device management, printers and printer management software
  Dell Kace Management Appliance, Ultra VNC, Windows Active Directory, VPN technologies, support ticket
7|Page

Revised: 7.9.2025


 Page 93 of 139
INNOVATION & TECHNOLOGY DEPARTMENT
CITY OF BURLINGTON
149 Church Street, Burlington, VT 05401
Phone: (802) 865-7000


 systems
  Cloud-based applications (e.g. Office 365), Windows Server, FLIR, OpenGov, CivicPlus, ERP system
  Ability to adhere to established standards, policies and procedures and use good IT practices and discipline.
  Ability to learn a variety of software and hardware packages in order to meet position requirements for
 maintenance and troubleshooting.
  Knowledge of current PC and mobile computing technology
  Ability to establish and maintain positive working relationships with co-workers, customers and other personnel.
  Ability to work effectively in a team environment.
  Demonstrated ability to work with minimal supervision.
  Upon conditional offer of employment candidate must successfully complete background investigation.
  Must be able to listen to and appropriately react to a supervisor's constructive criticism and incorporate said
 criticism to improve employee performance.
  Ability to travel to and from various work sites within the City of Burlington, acting as courier with the need to
 transport various desktops, laptops and other technology.
  Ability to work occasional nights, weekends and holidays as required and directed.
  Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities
 and work effectively across diverse cultures and constituencies.
  Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professional
 development.
  Must complete a PHI, provide fingerprints, and pass a criminal background check.
  Regular attendance is necessary and is essential to meeting the expectations of the job functions.
  Ability to understand and comply with City standards, safety rules and personnel policies.

Physical & Mental/Reasoning Requirements; Work Environment:
These are the physical and mental/reasoning requirements of the position as it is typically performed. Inability to meet
one or more of these physical or mental/reasoning requirements will not automatically disqualify a candidate or
employee from the position. Upon request for a reasonable accommodation, the City may be able to adjust or excuse
one or more of these requirements, depending on the requirement, the essential function to which it relates, and the
proposed accommodation.

_x seeing _x ability to move distances _x lifting (specify)
__ color perception within and between 30 pounds
 (red, green, amber) warehouses/offices _x carrying (specify)
_x hearing/listening __ climbing 30 pounds
_x clear speech __ ability to mount and _x driving (local/over
_x touching dismount forklift/truck the road)
 _x dexterity _x pushing/pulling
 _x hand
 _x finger
__ reading - basic __ math skills - basic _x analysis/comprehension
_x reading - complex _x math skills - complex _x judgment/decision
__ writing - basic _x clerical making

8|Page

Revised: 7.9.2025


 Page 94 of 139
INNOVATION & TECHNOLOGY DEPARTMENT
CITY OF BURLINGTON
149 Church Street, Burlington, VT 05401
Phone: (802) 865-7000


_x writing - complex
__ shift work __ outside __ pressurized equipment
_x works alone __ extreme heat __ moving objects
_x works with others __ extreme cold __ high places
_x verbal contact w/others __ noise __ fumes/odors
_x face-to-face contact __ mechanical equipment __ hazardous materials
_x inside _x electrical equipment _x dirt/dust

Supervision:

Directly Supervises: __0__ Indirectly Supervises: __0__

Approvals:

Department Head: _____________________________ Date: __________
Human Resources: _____________________________ Date: __________

Revised December 2022 with Remote Work Rating.
Revised July 2025 with CJIS certification and system clarifications included.




9|Page

Revised: 7.9.2025


 Page 95 of 139
 Board of Finance and City Council Submission Checklist
 Version: April 2025

 Department: Innovation & Technology Submitter: Scot Barker
 Troy Hughes Reclassification from Help Desk Technician at BPD to Technology
 Title/Subject: Support Specialist at City of Burlington Innovation & Technology.

 Approval Requested: Meeting Date:
 ☐ Board of Finance Click or tap to enter a date.
 ☐ City Council Click or tap to enter a date.
 ☒ Both BOF and Council 7/14/2025

Instructions
 1. This form must be completed by the person submitting the materials.
 2. This form must be sent with the final submission of materials in advance of the meeting.
 3. Do not indicate that a sign-off was received until it has actually been obtained.
 4. Commission reports and presentations do not need to be reviewed by the CAO or Attorneys.
 5. Name the reviewing Attorney or HR Manager in the Note column.


 Signoff Needed Received? Approval Date Note
 Department Head Yes 7/8/2025 Scot Barker approved &
 submitted
 Mayor’s Office Yes 7/9/2025 Joe Magee
 Board/Commission N/A Click or tap to Click or tap here to enter text.
 enter a date.
 City Attorney’s Office for memo and Yes 7/9/2025 Erik Ramakrishnan
 contracts or legal documents
 City Attorney’s Office for memo and Yes 7/9/2025 Erik Ramakrishnan
 motion(s) or resolution(s)
 CAO for budget, financing, and memo Yes 7/9/2025 Katherine Schad
 Human Resources, if personnel action Yes 7/8/2025 Tim Clancy Approved
 or policy
 CIO, if IT-related Yes 7/8/2025 Scot Barker approved &
 submitted




 Page 96 of 139
To: Board of Finance, City Council
From: Mary Danko, Library Director
Date: 07/11/25
Re: Impact Fee Request for $200,000 towards Library Preservation Project for the 1904
building (Preservation Project)
1. PURPOSE
This memo seeks approval to use Impact Fees in the amount of $200,000 for the Fletcher Free
Library’s (FFL) Preservation Project.
2. BACKGROUND
The Fletcher Free Library (FFL) was founded in 1873 and has proudly inhabited one of the four
Carnegie public libraries in Vermont since 1904. Our beautiful Beaux-Arts building was slated
for demolition in the 1970s due to a myriad of structural issues. A group of concerned citizens
took action to not only restore the original building, but to add the 1981 addition that
maintained the individuality and grandeur of the original building that was meticulously
designed by famed architect, Walter R.B. Wilcox.
While FFL programs grow and adapt, the physical building limits opportunities. Our next
renovation will transform the interior. Upgraded facilities will bring the building up to today’s
energy efficiency standards, meet modern technological needs, and serve the community into
the future – while preserving a Burlington architectural gem.
The Library has worked on a Vision Plan and then a Schematic Design Project for our
transformation. During the Schematic Design phase, a building assessment was completed and
several areas in need of restoration and preservation were noted.
Exterior restoration and historic preservation are a critical first step to the larger renovation.
The exterior of the building is suffering from lack of maintenance for many years. The building
is decaying and in urgent need of attention to preserve a deteriorating historic landmark,
protect and restore one of the largest public buildings in our City, and move the Library
renovation toward the next phase of interior transformation. The historic windows need to be
repaired as well as bricks and terra cotta need to be repointed and replaced as needed, as per
recommendations in a 2022 FFL library assessment, to prepare for the larger renovation.
The Preservation Project is a continuing project from the Schematic Design (SD) Phase.




 Page 97 of 139
3 . PROJECT SCOPE for Fletcher Free Library - Restoration & Preservation of Windows and
Masonry to 1904 building
The City of Burlington and Dore + Whittier entered into a Schematic Design agreement on
1/13/22 to develop Schematic Design documents that were to build off the FFL Visionary
Redesign Project done in 2019.
Dore + Whittier performed the services of developing conceptual Schematic Design documents,
which included floor plans, elevations, and sections to describe the building at a Schematic
level. Design documents showed compliance with program elements, applicable building and
zoning codes/setbacks, environmental and conservation requirements, and included provisions
for required permits and variances. Design consideration considered alternative energy and
energy conservation design and storm water collection and distribution systems. Also, provided
site plans showing utilities, parking and access, site improvements and landscaping.
Recommendations were given based on work with City Utilities to include obtaining rebates,
grants and efficiencies. Evaluations of the historical structure and the needs and requirements
to maintain the integrity and the feel of the building, was developed.
We then entered into an Amendment with D+W in order to continue to undertake further
schematic design work specific and detailed for the Restoration and Preservation of the
Windows and Masonry of the 1904 building. This included:

 a. Additional site verification and spot-measurement
 b. Consultation with a Construction Manager (CM) to further develop the scope of
 work and means & methods of construction.
 c. Consultation with VT Division for Historic Preservation on plans for the façade &
 roof repairs.
 d. Development of schematic design floor plan for scope location, annotated
 building elevations and/or photographs assembled on drawing sheets indicating
 façade renovations and reconditioning, conceptual enlarged window elevations
 and details.
 e. Development of SD-level written specifications for the work.
 f. Review of the drawings and scope of work, and make modifications if needed.
 g. Prepare an estimated conceptual cost prepared by the CM.


The scope was developed and prepared by D+H and the City put out an RFPQ for construction
contract.
4. ORIGINAL PROJECT FUNDING SOURCES
The entire FFL Preservation Project was to be funded by several funding sources that are in
various stages of acceptance. Each funding source has its own requirements and timelines. All




 Page 98 of 139
of the funding sources had expressed their willingness to work together on this project as the
goal for all of historic preservation of a significant building in the National Register of Historic
Places.
1. NEH - National Endowment Humanities – 3:1 Match Required
 • Federal Government/NEH Grant - $245,425
 • City of Burlington Match - $736,275
 o Total NEH Grant & COB Match funding - $981,700
 • Grant accepted by BOF/CC on 9/18/23
2.  Senator Patrick Leahy CDS - Congressional Directed Spending - 1:1 Match Required
 • Federal Government/National Parks (NPS)-Save America’s Treasures (SAT) Grant-
 $500,000
 • City of Burlington Match - $500,000
 o Total NPS/SAT Grant & COB Match Funding - $1,000,000.00
 • Grant acceptance by BOF/CC forthcoming
3.  Vermont Historic Preservation –1:1 Match required
 • Vermont Historic Preservation (VHP) Grant - $20,000
 • City of Burlington Match - $20,000
 o Total VHP & COB Match Funding - $40,000.00
 • Grant acceptance by BOF/CC forthcoming
TOTAL INITIAL FFL RESTORATION & PRESERVATION PROJECT FUNDING: $2,021,700.00


FUNDING CHALLENGES and UPDATE
During the process of working with the selected contractor, Neagley & Chase, it was discovered
that the project would be much more economical to address all the needs of the deferred
maintenance of the building while subcontractors are on site. The initial funding is not
adequate to cover the breadth of work the entire project needs.
The additional funding needed to complete the entirety of *ALL* the preservation work is
$600,000. The Friends are in agreement that this is critical to the ongoing needs of the Library
and is part of the Capital Campaign and have agreed to provide these funds as a grant.
Additionally, the Library was informed at around 5 PM on Friday, May 16th the National
Endowment for the Humanities Grant of $245,000.00 was rescinded by the Federal
Government. This leaves an additional funding gap of $245,000. Again, in their ever kindness
and generosity, the Friends have once again stepped up to fill that gap.
The Friends had magnanimously offered to provide additional funding of $845,000.00 to allow
for the complete funding of this Preservation Project.




 Page 99 of 139
The request for approval for a grant from the Friends of $845,000 to cover the loss of the NEH
grant of $245,000 and to provide an additional $600,000 to cover the higher project costs for a
total of $845,000. This was approved by BOF and CC on June 2, 2025.
Since this approval it was realized that there are Impact Fees that can be used for this project.
Approval of the use of these funds will reduce the Friends’ Grant agreement from $845,000 to
$645,000 allowing the Friends to Keep $200,000 set aside for future Library support needs. The
City Attorney, Mayor, and CAO have approved the use of Impact Fees for this project.
This will adjust the Friend’s Grant agreement to $645,000 and the payment schedule will be
changed to 3 installments of $215,000 on October 1, November 1, and December 1.
As was stated in the June 2, 2025 memo, should the project cost not require the full grant from
the Friends, the final payment will be reduced accordingly and this unused amount of the Grant
shall be returned to the Friends within 30 days of the work's completion. If the Federal
Government rescinds their NEH rescission, any of the $245,000 already spent from this Friends
Grant will be reimbursed to the Friends, and if Federal funds are available before completion of
the project, the amount of the Friends Grant will be reduced accordingly.


See table below summarizing updated available project funding.
 FFL Preservation Project Budget (7/3/25)

 Grant
 Funding Type Local Match Total
 Revenue
 NEH $0.00 $736,275.00 $736,275.00
 NPS/CDS $500,000.00 $500,000.00 $1,000,000.00

 ACCD $20,000.00 $20,000.00 $40,000.00

 Friends of FFL $645,000.00 $0.00 $645,000.00

 Impact Fees $200,000.00 $200,000.00


 Total: $1,365,000.00 $1,256,275.00 $2,621,275.00




Below is the updated Project expense lines.




 Page 100 of 139
 Total Funds Available $ 2,621,275.00

 Architect Fees Already
 Approved $ 89,175.00

 Construction $2,427,525.00

 General Project
 Allowance $ 104,575.00

 Balance $ -

The General Project Allowance allows for contingency for both architectural and construction, as well as
miscellaneous project costs.



6. DEPARTMENT RECOMMENDATIONS & MOTIONS
Board of Finance:
1. To approve and recommend that the City Council authorize the use of $200,000 from Impact
Fees in support of the FFL Preservation Project at 235 College Street.

2. To approve and recommend that the City Council authorize the Chief Administrative
Officer to take all such further actions, including by taking any necessary steps to ensure
the creation of the project budget reflecting the use Impact Fees, and to execute such further
instruments approved as to form by the City Attorney, as may be necessary or convenient to
effectuate the transactions contemplated hereby.

City Council:
1. To approve and authorize the use of Impact Fees in the amount not to exceed $200,000 from
the Friends of the Fletcher Free Library in support of the FFL Preservation Project at 235 College
Street.

2. To approve and authorize the Chief Administrative Officer to take all such further actions,
including by taking any necessary steps to ensure the creation of the project budget reflecting
the use of Impact Fees, and to execute such further instruments approved as to form by the
City Attorney, as may be necessary or convenient to effectuate the transactions contemplated
hereby.




 Page 101 of 139
 Board of Finance and City Council Submission Checklist
 Version: April 2025

 Department: Fletcher Free Library (FFL) Submitter: Mary Danko

 Title/Subject: FFL Preservation Project: Friends of the Fletcher Free Library Grant

 Approval Requested: Meeting Date:
 ☒ Board of Finance 7/14/2025
 ☒ City Council 8/4/2025
 ☐ Both BOF and Council Click or tap to enter a date.

Instructions
 1. This form must be completed by the person submitting the materials.
 2. This form must be sent with the final submission of materials in advance of the meeting.
 3. Do not indicate that a sign-off was received until it has actually been obtained.
 4. Commission reports and presentations do not need to be reviewed by the CAO or Attorneys.
 5. Name the reviewing Attorney or HR Manager in the Note column.


 Signoff Needed Received? Approval Date Note
 Department Head Yes 7/11/2025 Mary Danko

 Mayor’s Office Yes 7/10/2025 Deputy Chief of Staff Joe Magee
 Board/Commission N/A 5/29/2025 Click or tap here to enter text.
 City Attorney’s Office for memo and Yes 7/9/2025 CA K. Sturtevant
 contracts or legal documents
 City Attorney’s Office for memo and Yes 7/9/2025 CA K. Sturtevant
 motion(s) or resolution(s)
 CAO for budget, financing, and memo Yes 7/10/2025 Director of Finance Bradley
 Kukenberger
 Human Resources, if personnel action N/A Click or tap to Click or tap here to enter text.
 or policy enter a date.
 CIO, if IT-related N/A Click or tap to Click or tap here to enter text.
 enter a date.




 Page 102 of 139
To: Board of Finance
 City Council
From: Megan Moir, Division Director - Water Resources
 Kate Komorowski, Director of Drinking Water Production
Cc: Chapin Spencer, DPW Director
 Tony Berry, Human Resources Manager

Date: July 14, 2025/August 4, 2025
Subject: Water Resources Water Personnel Reorganization - Various
EXECUTIVE SUMMARY

The Water Resources Division (WRD) of the Department of Public Works (DPW) requests Board of Finance and
City Council approval for the following reclassification:

 1. Reclassification of the Senior Water Plant Mechanic (AFSCME Grade 18) to ASFCME Grade 19

Additional details are provided below in the background.

The review, update and reclassification of this position is consistent with the review, update and reclassification
of the corollary position – Senior Wastewater Plant Mechanic – that was approved in June 2024. This position is
currently vacant. There are funds available in the FY26 Water budget for this reclassification.

BACKGROUND

Over the last several years, WRD has made incremental and targeted adjustments to its staffing resources and
staffing structure to address staffing resiliency (See current organizational chart Attachment A). The last
significant personnel update was completed in June 20241. Water Resources management strives regularly to
review the job descriptions of positions throughout the organization – and in particular when there is a vacancy
for a given position.
The Senior Wastewater Plant Mechanic position was reviewed, updated and regraded in June 2024 as part of a
larger reorganization effort for the Wastewater Operations group. The Senior Water Plant Mechanic position is
a corollary to the Wastewater position (focusing instead on the Drinking Water operational facilities). The
previous Senior Water Plant Mechanic was recently promoted to Drinking Water Production Manager (May
2025), leaving the Senior Plant Mechanic position vacant. Before posting for recruitment, a review and similar
update was needed for consistency and to support operational needs. Similar to the changes made for the
Wastewater position, additional duties, responsibilities and certification requirements have been added to this
position to support increasing the level of responsibility that the organization needs this position to exercise in
their role. This includes, but is not limited to:
  Increased responsibility related to improving and leading the maintenance program for drinking
 water facilities

1
 See https://burlingtonvt.portal.civicclerk.com/event/7005/files/attachment/4998



 Page 103 of 139
  Responsibility for identifying and overseeing work that needs to be performed by outside vendors
  Direct involvement in creation and update of standard operating procedures
  Increased experience requirement
  Addition of certifications related to asset management, OSHA 10 and 30 and electrical/arc flash
 training

The Senior Water Plant Mechanic position is currently AFSCME Grade 18. The Human Resources (HR) Grading
Committee graded the Senior Water Plant Mechanic position as AFSCME Grade 19.

Looking Ahead
This request represents the continuation of incremental and necessary investment in not just the capital
infrastructure for water resources, but also the human resources infrastructure needed to implement those
projects and run the essential services provided by the Water Resources Division.
While no new staff additions are currently envisioned at this time, Water Resources continues to review its
workgroups to ensure that job descriptions are updated as necessary and to evaluate where job description
tiering may yield demonstrable benefits. Tiering is an important tool in the recruitment and retention toolbox
for many reasons:
  Supports, encourages and financially compensates employee growth
  Allows the organization to increase the efficiency of its work by placing more responsibility on
 employees who have demonstrated proficiency and achieved certifications
  Entry level tiering provides the opportunity to hire workers with little to no training but with
 appropriate training level compensation until they reach basic proficiency levels


BUDGET IMPACT
The City’s Human Resources Department has reviewed the position description and determined the
recommended pay scale for this updated position. The salary impact was calculated using the FY26 pay-scales.
Funding for this proposed personnel change is available in the 5000_100 and 5000_910 Salary and Salary-
Contingency expense lines of the FY26 Water Budget. Authorization of a budget neutral amendment is
requested in this memo to distribute the necessary amount in the contingency line to the appropriate personnel
expense lines once the new hire wage is determined.

 Position Grade Salary Impact1
 Reclassification of Senior Water Plant Mechanic AFSCME, Grade 19 $6,741
Notes
1) As position is currently vacant, using difference between Step 7 of Grade 18 vs. Grade 19.



Motions

Board of Finance Motion:
 1. To approve and to recommend that City Council approve the:




 Page 104 of 139
  Reclassification of the Senior Water Plant Mechanic, a Regular, Full-time, Non-Exempt, AFSCME,
 Grade 18 position to Senior Water Plant Mechanic, a Regular, Full-time, Non-Exempt, AFSCME,
 Grade 19 position.

 2. To approve and recommend that the City Council authorize the Chief Administrative Officer to approve
 budget neutral amendments to the FY26 Water budgets to move budgeted amounts from Salaries and
 Wages Total Compensation Contingency lines 460-19-400-000.5000_910 to the appropriate personnel
 lines as needed to implement the above actions.

City Council Motion:

 1. To approve the:
  Reclassification of the Senior Water Plant Mechanic, a Regular, Full-time, Non-Exempt, AFSCME,
 Grade 18 position to Senior Water Plant Mechanic, a Regular, Full-time, Non-Exempt, AFSCME,
 Grade 19 position.

 2. To approve and authorize the Chief Administrative Officer to approve budget neutral amendments to the
 FY26 Water budget to move budgeted amounts from Salaries and Wages Total Compensation Contingency
 lines 460-19-400-000.5000_910 to the appropriate personnel lines as needed to implement the above
 actions.

Attachments:
 A. Current Water Resources Division Organizational Chart
 B. Proposed Water Resources Division Organizational Chart
 C. Water Resources – Water Plant Team Current and Proposed Organizational Charts (Close Up)
 D. Job Description




 Page 105 of 139
 Department of Public Works
 Water Resources Division Megan Moir
 Division Director
 City of Burlington Current Water Resources
 Mkt Factor
 Fiscal Year 2026
 Eleanore Walker
 Water Policy and
 Program Advisor
 Grade 21



 Matt Dow
 Director of Kate Komoroski
 Wastewater Director of Drinking Rocky Vogler
 Facilities Water Production Director of
 Jessica Lavalette
 NU Grade 24 NU Grade 24 Engineering and
 Director of Finance
 Operations
 and Administration
 Grade 25
 NU Grade 24
 Dave Booska
 Nathan Lavallee Collection System
 Drinking Water
 Wastewater Maintenance Production Manager
 Treatment Manager Manager NU Grade 22
 NU Grade 22 NU Grade 20 Maja Kazimieruk
 Utility Billing and
 Martin Lee Seth Kuchenbecker Edin Delahmetovic
 Customer Care
 Engineering Stormwater Program Water Distribution
 NU Grade 20
 Manager Manager Field Manager
  Cale Whitcomb Ian Sasso NU Grade 23 NU Grade 21 NU Grade 20 David Codling
 John Malcovsky Laurie Lavallee
 Senior Plant Steve Groelinger Senior Meter Working
 Senior Plant VACANT Sr. Financial and
 Operator Senior Plant Collection System VACANT Foreman Administrative
 Mechanic- Senior Plant
 Grade 19 Operator Operator Plant Operator Grade 16 Analyst
 Wastewater Mechanic-Water
 Grade 19 Grade 17 Grade 17 NU Grade 19
 Grade 19 Grade 18 Kyle Southwell Christina Nichols
 Amelia McClure Meter to Cash Customer Care
  Hannah Yates Emily Piersak Ashley Walenty
Plant Operator I/II
 Nate Dike Terry E Goodrich
 Water Resources Public Works
 Stormwater Field Trevor Bosman James Berlinghoff Bruce Hines Analyst I/II Associate Accounting and
 Larry Hammond Collection System Lead Pump Station Gary Hayden Specialist Meter Field Grade 16/17 Grade 14
 Grade 17/18 Operator I/II Operator Plant Mechanic
 Jackson Dandridge
 Plant Mechanic
 Richard Benjamin
 Plant Operator
 Infrastructure Asset Engineer - Water
 Grade 18
 Distribution Distribution Working
 Technician
 Admin
 Plant Operator I/II Manager Resources Working Foreperson Foreperson
 Grade 17/18 Grade 15/16 Grade 18 Grade 17 Grade 17 Grade 17 NU Grade 20 NU Grade 21 Grade 17 Grade 17 Grade 15

 Eric Dion
 Stormwater Stephanie Shohet Steve Miksek
  Robert Knaus Peter Arnold Meter to Cash Customer Care
Plant Operator I/II Collection System Pump Station Mary Bourque VACANT Bobby Byrne Analyst I/II Associate
 VACANT Robert Watt Tyler Dixon
 Grade 17/18 Travis Millette Operator I/II Operator Wyatt Shaw Robert Barclay Public Works Distribution Field Distribution Field Grade 16/17 Grade 14
 Plant Mechanic Water Resources GIS Meter Field
 Plant Operator I/II Grade 15/16 Grade 17 Plant Mechanic Plant Operator Engineer - Water Technician Technician Technician
 Grade 17 Grade 17 Grade 17 & Field Specialist
 Grade 17/18 Resources Grade 15 Grade 15 Grade 15
 Grade 18
 NU Grade 21
 Emma Rosenau Collection System Utility Billing and Customer Care
 Wastewater Plant VACANT Matt Zeno
Plant Operator I/II North, East Plants Maintenance Bruce Campbell Monika Ingalls
 Grade 17/18 Mechanics Plant Mechanic
 Colin DeBernardo
 Willie Glen Public Works Distribution Field Distribution Field Meter Field
 Plant Operator Technician Technician
 Grade 17 Grade 17
 Utilities Inspector Engineer - Water
 Grade 15 Grade 15 Services
 Grade 19 Resources
 Alec Eichrodt VACANT NU Grade 21
 Plant Operator I/II Operator/ Igor Melnik Robert McKitty
 Grade 17/18 Mechanic Assistant Tyler Booska
 Distribution Field Distribution Field
 Grade 15/16 Plant Operator Engineering and Asset Technician Technician
 Grade 17
 Management Grade 15 Grade 15

Main Plant and
 Drinking Water Production and Christopher Brault
  Biosolids Kobe Mazza
 Storage Distribution Field Distribution Field
 Operators Technician Technician
 Grade 15 Grade 15

 Water Distribution Field Services




 WORKGROUP FUNCTION KEY
 Wastewater and One Water
 Stormwater Wastewater Drinking Water (Drinking Water, Stormwater Billing
 Collections Customer Care
 Wastewater, Finance
 Stormwater)




 Page 106 of 139
 Department of Public Works
 Water Resources Division Megan Moir
 Division Director
 City of Burlington Proposed Water Resources
 Mkt Factor
 Fiscal Year 2026
 Eleanore Walker
 Water Policy and
 Program Advisor
 Grade 21



 Matt Dow
 Director of Kate Komoroski
 Wastewater Director of Drinking Rocky Vogler
 Facilities Water Production Director of
 Jessica Lavalette
 NU Grade 24 NU Grade 24 Engineering and
 Director of Finance
 Operations
 and Administration
 Grade 25
 NU Grade 24
 Dave Booska
 Nathan Lavallee Collection System
 Drinking Water
 Wastewater Maintenance Production Manager
 Treatment Manager Manager NU Grade 22
 NU Grade 22 NU Grade 20 Maja Kazimieruk
 Utility Billing and
 Martin Lee Seth Kuchenbecker Edin Delahmetovic
 Customer Care
 Engineering Stormwater Program Water Distribution
 NU Grade 20
 Manager Manager Field Manager
  Cale Whitcomb Ian Sasso NU Grade 23 NU Grade 21 NU Grade 20 David Codling
 John Malcovsky Laurie Lavallee
 Senior Plant Steve Groelinger Senior Meter Working
 Senior Plant VACANT Sr. Financial and
 Operator Senior Plant Collection System VACANT Foreman Administrative
 Mechanic- Senior Plant
 Grade 19 Operator Operator Plant Operator Grade 16 Analyst
 Wastewater Mechanic-Water
 Grade 19 Grade 17 Grade 17 NU Grade 19
 Grade 19 Grade 19 Kyle Southwell Christina Nichols
 Amelia McClure Meter to Cash Customer Care
  Hannah Yates Emily Piersak Ashley Walenty
Plant Operator I/II
 Nate Dike Terry E Goodrich
 Water Resources Public Works
 Stormwater Field Trevor Bosman James Berlinghoff Bruce Hines Analyst I/II Associate Accounting and
 Larry Hammond Collection System Lead Pump Station Gary Hayden Specialist Meter Field Grade 16/17 Grade 14
 Grade 17/18 Operator I/II Operator Plant Mechanic
 Jackson Dandridge
 Plant Mechanic
 Richard Benjamin
 Plant Operator
 Infrastructure Asset Engineer - Water
 Grade 18
 Distribution Distribution Working
 Technician
 Admin
 Plant Operator I/II Manager Resources Working Foreperson Foreperson
 Grade 17/18 Grade 15/16 Grade 18 Grade 17 Grade 17 Grade 17 NU Grade 20 NU Grade 21 Grade 17 Grade 17 Grade 15

 Eric Dion
 Stormwater Stephanie Shohet Steve Miksek
  Robert Knaus Peter Arnold Meter to Cash Customer Care
Plant Operator I/II Collection System Pump Station Mary Bourque VACANT Bobby Byrne Analyst I/II Associate
 VACANT Robert Watt Tyler Dixon
 Grade 17/18 Travis Millette Operator I/II Operator Wyatt Shaw Robert Barclay Public Works Distribution Field Distribution Field Grade 16/17 Grade 14
 Plant Mechanic Water Resources GIS Meter Field
 Plant Operator I/II Grade 15/16 Grade 17 Plant Mechanic Plant Operator Engineer - Water Technician Technician Technician
 Grade 17 Grade 17 Grade 17 & Field Specialist
 Grade 17/18 Resources Grade 15 Grade 15 Grade 15
 Grade 18
 NU Grade 21
 Emma Rosenau Collection System Utility Billing and Customer Care
 Wastewater Plant VACANT Matt Zeno
Plant Operator I/II North, East Plants Maintenance Bruce Campbell Monika Ingalls
 Grade 17/18 Mechanics Plant Mechanic
 Colin DeBernardo
 Willie Glen Public Works Distribution Field Distribution Field Meter Field
 Plant Operator Technician Technician
 Grade 17 Grade 17
 Utilities Inspector Engineer - Water
 Grade 15 Grade 15 Services
 Grade 19 Resources
 Alec Eichrodt VACANT NU Grade 21
 Plant Operator I/II Operator/ Igor Melnik Robert McKitty
 Grade 17/18 Mechanic Assistant Tyler Booska
 Distribution Field Distribution Field
 Grade 15/16 Plant Operator Engineering and Asset Technician Technician
 Grade 17
 Management Grade 15 Grade 15

Main Plant and
 Drinking Water Production and Christopher Brault
  Biosolids Kobe Mazza
 Storage Distribution Field Distribution Field
 Operators Technician Technician
 Grade 15 Grade 15

 Water Distribution Field Services




 WORKGROUP FUNCTION KEY
 Wastewater and One Water
 Stormwater Wastewater Drinking Water (Drinking Water, Stormwater Billing
 Collections Customer Care
 Wastewater, Finance
 Stormwater)




 Page 107 of 139
Current Organizational Chart of the Workgroup




 Page 108 of 139
Proposed Organizational Chart of the Workgroup




 Page 109 of 139
Senior Plant Mechanic - Water
Page 1 of 7
 City of Burlington
 Job Description

Position Title: Senior Plant Mechanic - Water
Department: Department of Public Works
Reports to: Chief Operator – Water Treatment PlantDirector of Drinking Water Production
Director
Pay Grade: 1819 Job Code: 408
Exempt/Non-Exempt: Non-Exempt Union: AFSCME

General Purpose: Under the direction of the Director of Drinking Water Production, Tthis
position is responsible for performing preventative and corrective maintenance at the Water
Treatment Plant, reservoir, pump stations and tanks. Includes performing leading electrical and
mechanical maintenance and repairs on a variety of controls, receivers, transmitters, computers
and process indicators to maintain the water treatment plant and remote pump stations. This
position also schedules and oversees the work of the Water Plant Mechanics. In addition, this
position is responsible for performing the duties of a water plant operator.

Essential Job Functions: (This section outlines the fundamental job functions that must be
performed in this position. The “Qualifications/Basic Job Requirements” and the “Physical and
Mental/Reasoning Requirements and Work Environment” state the underlying requirements that
an employee must meet in order to perform these essential functions. In accordance with the
Americans with Disabilities Act, reasonable accommodations may be made to qualified
individuals with disabilities to perform the essential functions of the position.)
  Under the guidance of the Assist Chief OperatorDrinking Water Production Manager,
 assists with improving and leadings the maintenance program for all aspects of r in
 maintaining the water treatment plant, two pump stations, two elevated storage tanks, and
 the reservoir storage system and water system interconnections. and four water storage
 systems.
  Directs, Sschedules and, oversees and tracks the completion of daily shift activities of the
 Plant Mechanics and the preventative maintenance tasks assigned to Plant Operators.
  Provides mechanical training and mechanical proficiency evaluation of other water staff,
 including plant mechanics and plant operators.
  Perform preventative and corrective maintenance on all plant equipment including pump
 rebuilding, motor maintenance, lubrication, use of inspection equipment, and cleaning
 equipment calibration and VFD’s.
  Ensure capture and entry of mechanical related data data into applicable tracking systems
 such as computerized maintenance management systems (CMMS), daily operating
 sheets, preventative maintenance logs, and inspection logs.
  Troubleshoot, and repair and calibrate instrumentation, including but not limited to:
 repair or replace all electronic and mechanical instruments used in chemical dosages,
 monitoring flows, starting and stopping pumps, setting alarm points, calibrate
 transmitterscalibrating transmitters, receivers and recorders, etc.



 Page 110 of 139
Senior Plant Mechanic - Water
Page 2 of 7
  Install, repair, operate and maintain all valves, gates, engines, pumps, other machinery
 and rotating equipment, including but not limited to: electric-driven pumps (up to 500
 h.p.), diesel pumps, diesel generators, vacuum pumps, blowers, air compressors, large
 electric valves, and chemical feed pumps, as well as a variety of other equipment such as
 ventilators, heating systems, dehumidifiers and air conditioners.
  Perform preventative and corrective maintenance on all plant equipment including pump
 rebuilding, motor maintenance, lubrication, use of inspection equipment, and cleaning
 equipment calibration and VFD’s.
  Install, repair and maintain electrical and controls equipment, including but not limited
 to: motors, VFDs, PLCs, process instrumentation, telemetry equipment, lighting and
 security cameras.
  Check and maintain reservoir and high service tanks, including but not limited to, inspect
 tanks and record readings, inspect pumps, piping, buildings, grounds, and uninterrupted
 power supply and make repairs, etc.
  Serve as Plant Operator while simultaneously performing Plant Mechanic duties as
 necessary.
  Schedule equipment runs; record elapsed time reading and schedule pumps, blowers, and
 chemical feed pumps for even run time distribution and maintenance.
  Maintain parts and supplies; order parts, stock and inventory. Responsible for ensuring
 adequate supply of parts, supplies and back up equipment for critical plant infrastructure.
  Develop and implement preventative maintenance program for all plant and offsite
 equipment.
  Observe, report and assist with maintenance or other correction of abnormal conditions
 within mechanical processes, including safe working conditions.
  Brief Plant Operators on any problems or special situations which affect operation of
 plant. Monitors and provides updates for on-going mechanical and electrical issues to the
 Production management, mechanics and plant operators.
  Recommend design changes in the water plant.
  Provide technical expertise to consultants, engineers and contractors on large scale plant
 upgrades, changes and new systems.
  Schedule, organize and oversees work by contractors when needed for outside support,
 trouble shooting repairs and installs
  Schedule factory representatives’ visits; schedule systems and special projects to be
 worked on or experimented with in conjunction with factory service personnel.
  Follow written safety compliance procedures including but not limited to:
 Lockout/Tagout and , Permit Confined Spaces and NFPA 73E.
  Oversee work performed by contractors on the mechanical or electrical systems.
  Attend training programs to keep skills and knowledge current with improvements and
 changes in plant equipment.
  With direction from Chief Operatorthe Drinking Water Production Manager, implement
 mechanical and electrical training programs and evaluate skill proficiency of Plant
 Mechanics. Provides mechanical training and mechanical proficiency evaluation of other
 water staff, including plant mechanics and plant operators
  Assists Water management in the development and update of standard operating
 procedures for mechanical and electrical equipment.



 Page 111 of 139
Senior Plant Mechanic - Water
Page 3 of 7
  Perform building and grounds custodial duties.
  Participate in formalized training courses for fulfillment of licensing, state, federal or job
 requirements.
  Response to emergencies on weekends/evenings expected. May be required to participate
 in on-call rotation.
  Enters purchase orders for maintenance related purchases.
  On-Call and Shift Coverage as required.

Non-Essential Job Functions:
  Performs other duties as required.

Qualifications/Basic Job Requirements:
   High school diploma or equivalent required.
  Experience requirement Summary Table
 Degree With following number of years experience in working
 in a an industrial trade performing preventative and
 corrective maintenance (such as a Water plant or
 physical plant operations).
 Required Preferred
 Bachelor of Science in Two (2) years Three (3) years
 Engineering
 Associates degree in Three (3) years Four (4) years
 Engineering, or a two
 year electrical or
 mechanical program.
 High School Degree or Eight (8) years Ten (10) years
 equivalent
   Completion of mechanical/electrical program at a two-year technical college and one
 year experience in a water or wastewater plant performing preventative and corrective
 maintenance, or  years working in a water or wastewater plant or similar industrial or
 production setting performing preventative and corrective maintenance required.
  Satisfactory completion of training courses in mechanical/electrical maintenance fields
 required.
   Vermont State Operator Classification, Grade 4C or equivalent required or the ability to
 obtain above certificationpass the licensing exam within one and one-half (1.5) years of
 date of hire required.
   Demonstrated relevant proficient understanding of equipment and process control for all
 Water Plant facilities within 1 year.

  Completion of OSHA 10 required within 6 months. Completion of OSHA 30 within 2
 years required.
  Certification of training in Asset Management (CTAM) or equivalent is preferred; must
 be obtained within 1 year. is preferred, must be completed within 1 year.
  Ability to serve as arc flash qualified person after completion of NFPA 70E and Arc
 Flash training within 1.5 year.



 Page 112 of 139
Senior Plant Mechanic - Water
Page 4 of 7
  Previous experience with programmable logic controllers (PLCs) and variable frequency
 drives (VFDs) preferred. .
  Experience with computerized maintenance management/asset management systems
 preferred.
  Ability to obtain Forklift Operator certification required.
  Familiarity with Supervisory Control & Data Acquisition (SCADA) systems, with
 troubleshooting experience preferred.
  Journeyman electrician license preferred..
  Ability to perform electrical and mechanical maintenance.
  Ability to troubleshoot and repair water plant and pump station mechanical and electrical
 problems.
  Ability to maintain and evaluate simple records and interpret blueprints and electrical
 diagrams.
  Ability to comprehend and carry out written, oral and diagrammatic instructions.
  Ability to assume Water Plant Operator duties required.
  Ability to lead small teams.
  Ability to obtain and maintain a valid VT driver’s license required.
  Ability to operate varied equipment such as test equipment, computers, welders, torches,
 drill press and grinders, etc, required.
  Respond to emergencies on weekends/evenings required.
  Demonstrated ability to perform physical aspects of position.
  Ability to maintain effective work relationships with other staff members
  Ability to comprehend and carry out written, oral and diagrammatic instructions
  Ability to diagnose abnormalities in mechanical and electrical systems.
  Ability to perform ordinary arithmetic calculations involving decimals and fractions.
  Satisfactory completion of training courses in mechanical/electrical maintenance fields
 required.
  Ability to actively support City diversity, equity, and cultural competency efforts within
 stated job responsibilities and work effectively across diverse cultures and constituencies.
  Satisfactory completion of training course in mechanical/electrical maintenance fields
 required.
  Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing
 trainings and professional development.
  Regular attendance is necessary and is essential to meeting the expectations of the job
 functions.
  Ability to understand and comply with City standards, safety rules and personnel policies.
  Ability to work weekdays as regular schedule with overtime as needed.
  Ability to provide relief operator coverage for open 12 hour shifts as needed based on
 needs of the 24-7 operations team.

Physical & Mental/Reasoning Requirements; Work Environment:
These are the physical and mental/reasoning requirements of the position as it is typically
performed. Inability to meet one or more of these physical or mental/reasoning requirements
will not automatically disqualify a candidate or employee from the position.



 Page 113 of 139
Senior Plant Mechanic - Water
Page 5 of 7
_x_ seeing _x_ ability to
 move distances
 _x_ lifting (specify)
_x_ color perception within and
 between
 _50_ pounds
 (red, green, amber) warehouses/offices
 _x_ carrying (specify)
_x_ hearing/listening _x_ climbing
 _50_
 pounds
__ clear speech _x_ ability to mount
 and _x_ driving
 (local/over
_x_ touching dismount
 forklift/truck the
 road)
 _x_ dexterity _x_ pushing/pulling
 _x_ hand
 _x_ finger
_x_ reading - basic __ math skills - basic
 _x_
 analysis/comprehension
_x_ reading - complex _x_ math skills - complex
 _x_
 judgment/decision
_x_writing - basic _x_ clerical
 making
__ writing - complex
_x_ shift work _x_ outside
 _x_
 pressurized equipment
_x_ works alone __ extreme heat
 _x_ moving
 objects
_x_ works with others _x_ extreme cold
 _x_ high
 places
_x_ verbal contact w/others _x_ noise
 _x_ fumes/odors
_x_ face-to-face contact _x_ mechanical equipment
 _x_ hazardous
 materials
_x_ inside _x_ electrical
 equipment _x_
 dirt/dust



 Page 114 of 139
Senior Plant Mechanic - Water
Page 6 of 7
 x seeing x ability to move distances
 x color perception (red, green, amber) x lifting (75 pounds chest high, 2-3/daily)
 x hearing/listening x carrying (75 pounds)
 x clear speech x climbing
 x touching x driving (local / over the road)
 x dexterity x ability to mount and dismount forklift
 x hand x pushing/pulling
 x finger x shift work
 x reading – basic x moving objects
 x reading – complex x pressurized equipment
 math skills – basic x extreme heat
 x math skills – complex x extreme cold
 x writing – basic x high places
 writing – complex x noise
 x analysis/comprehension x fumes/odors
 x judgment/decision making x dirt/dust
 x clerical x hazardous materials
 x inside x electrical equipment
 x outside x mechanical equipment
 x works alone
 x works with others
 x face-to-face contact
 x verbal contact w/others


Supervision:

Directly Supervises: __0__ Indirectly Supervises: __83___

Disclaimer:
The above statements are intended to describe the general nature and level of work being
performed by employees to this classification. They are not intended to be construed as an
exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.

Approvals:

 Department Head: _____________________________ Date: __________

 Human Resources: _____________________________ Date: __________


This position description is provided to AFSCME for information only. The City has no obligation to negotiate with
AFSCME regarding changes in position descriptions. The City’s provision of revised position descriptions is in no
way an admission of any obligation to negotiate or voluntary commitment to negotiate changes in position
descriptions.




 Page 115 of 139
Senior Plant Mechanic - Water
Page 7 of 7

Created November 2015. Updated April 2022MayJune 2025




 Page 116 of 139
Senior Plant Mechanic - Water
Page 1 of 5
 City of Burlington
 Job Description

Position Title: Senior Plant Mechanic - Water
Department: Department of Public Works
Reports to: Director of Drinking Water Production
Pay Grade: 19 Job Code: 408
Exempt/Non-Exempt: Non-Exempt Union: AFSCME

General Purpose: Under the direction of the Director of Drinking Water Production, this
position is responsible for performing preventative and corrective maintenance at the Water
Treatment Plant, reservoir, pump stations and tanks. Includes leading electrical and mechanical
maintenance and repairs on a variety of controls, receivers, transmitters, computers and process
indicators to maintain the water treatment plant and remote pump station. This position also
schedules and oversees the work of the Water Plant Mechanics. In addition, this position is
responsible for performing the duties of a water plant operator.

Essential Job Functions: (This section outlines the fundamental job functions that must be
performed in this position. The “Qualifications/Basic Job Requirements” and the “Physical and
Mental/Reasoning Requirements and Work Environment” state the underlying requirements that
an employee must meet in order to perform these essential functions. In accordance with the
Americans with Disabilities Act, reasonable accommodations may be made to qualified
individuals with disabilities to perform the essential functions of the position.)
  Under the guidance of the Drinking Water Production Manager, assists with improving
 and leading the maintenance program for all aspects of the water treatment plant, pump
 stations, elevated storage tanks, reservoir storage system and water system
 interconnections. Directs, schedules, oversees and tracks the completion of daily shift
 activities of the Plant Mechanics and the preventative maintenance tasks assigned to Plant
 Operators.
  Perform preventative and corrective maintenance on all plant equipment including pump
 rebuilding, motor maintenance, lubrication, use of inspection equipment, and cleaning
 equipment calibration and VFD’s.
  Ensure capture and entry of mechanical related data into applicable tracking systems such
 as computerized maintenance management systems (CMMS), daily operating sheets,
 preventative maintenance logs, and inspection logs.
  Troubleshoot, repair and calibrate instrumentation, including but not limited to: repair or
 replace all electronic and mechanical instruments used in chemical dosages, monitoring
 flows, starting and stopping pumps, setting alarm points, calibrating transmitters,
 receivers and recorders, etc.
  Install, repair, operate and maintain all valves, gates, engines, pumps, other machinery
 and rotating equipment, including but not limited to: electric-driven pumps (up to 500
 h.p.), diesel pumps, diesel generators, vacuum pumps, blowers, air compressors, large
 electric valves, and chemical feed pumps, as well as a variety of other equipment such as



 Page 117 of 139
Senior Plant Mechanic - Water
Page 2 of 5
 ventilators, heating systems, dehumidifiers and air conditioners.
  Install, repair and maintain electrical and controls equipment, including but not limited
 to: motors, VFDs, PLCs, process instrumentation, telemetry equipment, lighting and
 security cameras.
  Check and maintain reservoir and high service tanks, including but not limited to, inspect
 tanks and record readings, inspect pumps, piping, buildings, grounds, and uninterrupted
 power supply and make repairs, etc.
  Serve as Plant Operator while simultaneously performing Plant Mechanic duties as
 necessary.
  Schedule equipment runs; record elapsed time reading and schedule pumps, blowers, and
 chemical feed pumps for even run time distribution and maintenance.
  Maintain parts and supplies; order parts, stock and inventory. Responsible for ensuring
 adequate supply of parts, supplies and back up equipment for critical plant infrastructure.
  Develop and implement preventative maintenance program for all plant and offsite
 equipment.
  Observe, report and assist with maintenance or other correction of abnormal conditions
 within mechanical processes, including safe working conditions.
  Brief Plant Operators on any problems or special situations which affect operation of
 plant. Monitors and provides updates for on-going mechanical and electrical issues to the
 Production management, mechanics and plant operators.
  Recommend design changes in the water plant.
  Provide technical expertise to consultants, engineers and contractors on large scale plant
 upgrades, changes and new systems.
  Schedule, organize and oversees work by contractors when needed for outside support,
 trouble shooting repairs and installs
  Follow written safety compliance procedures including but not limited to:
 Lockout/Tagout, Permit Confined Spaces and NFPA 73E.
  Oversee work performed by contractors on the mechanical or electrical systems.
  Attend training programs to keep skills and knowledge current with improvements and
 changes in plant equipment.
  With direction from the Drinking Water Production Manager, implement mechanical and
 electrical training programs and evaluate skill proficiency of Plant Mechanics. Provides
 mechanical training and mechanical proficiency evaluation of other water staff, including
 plant mechanics and plant operators
  Assists Water management in the development and update of standard operating
 procedures for mechanical and electrical equipment.
  Perform building and grounds custodial duties.
  Participate in formalized training courses for fulfillment of licensing, state, federal or job
 requirements.
  Response to emergencies on weekends/evenings expected. May be required to participate
 in on-call rotation.
  Enters purchase orders for maintenance related purchases.
  On-Call and Shift Coverage as required.

Non-Essential Job Functions:



 Page 118 of 139
Senior Plant Mechanic - Water
Page 3 of 5
  Performs other duties as required.

Qualifications/Basic Job Requirements:
   High school diploma or equivalent required.
  Experience requirement Summary Table
 Degree With following number of years experience in working
 in a an industrial trade performing preventative and
 corrective maintenance (such as a Water plant or
 physical plant operations).
 Required Preferred
 Bachelor of Science in Two (2) years Three (3) years
 Engineering
 Associates degree in Three (3) years Four (4) years
 Engineering, or a two
 year electrical or
 mechanical program.
 High School Degree or Eight (8) years Ten (10) years
 equivalent
  Satisfactory completion of training courses in mechanical/electrical maintenance fields
 required.
   Vermont State Operator Classification, Grade 4C or equivalent required or the ability to
 pass the licensing exam within one and one-half (1.5) years of date of hire required.
  Demonstrated relevant proficient understanding of equipment and process control for all
 Water Plant facilities within 1 year.
   Completion of OSHA 10 required within 6 months. Completion of OSHA 30 within 2
 years required.
   Certification of training in Asset Management (CTAM) or equivalent is preferred; must
 be obtained within 1 year.
   Ability to serve as arc flash qualified person after completion of NFPA 70E and Arc
 Flash training within 1.5 year.
   Previous experience with programmable logic controllers (PLCs) and variable frequency
 drives (VFDs) preferred.
   Experience with computerized maintenance management/asset management systems
 preferred.
   Ability to obtain Forklift Operator certification required.
   Familiarity with Supervisory Control & Data Acquisition (SCADA) systems, with
 troubleshooting experience preferred.
   Journeyman electrician license preferred.
   Ability to perform electrical and mechanical maintenance.
   Ability to troubleshoot and repair water plant and pump station mechanical and electrical
 problems.
   Ability to maintain and evaluate simple records and interpret blueprints and electrical
 diagrams.
   Ability to assume Water Plant Operator duties required.




 Page 119 of 139
Senior Plant Mechanic - Water
Page 4 of 5
  Ability to lead small teams.
  Ability to obtain and maintain a valid VT driver’s license required.
  Ability to operate varied equipment such as test equipment, computers, welders, torches,
 drill press and grinders, etc, required.
  Respond to emergencies on weekends/evenings required.
  Demonstrated ability to perform physical aspects of position.
  Ability to maintain effective work relationships with other staff members
  Ability to comprehend and carry out written, oral and diagrammatic instructions
  Ability to diagnose abnormalities in mechanical and electrical systems.
  Ability to perform ordinary arithmetic calculations involving decimals and fractions.
  Ability to actively support City diversity, equity, and cultural competency efforts within
 stated job responsibilities and work effectively across diverse cultures and constituencies.
  Satisfactory completion of training course in mechanical/electrical maintenance fields
 required.
  Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing
 trainings and professional development.
  Regular attendance is necessary and is essential to meeting the expectations of the job
 functions.
  Ability to understand and comply with City standards, safety rules and personnel policies.
  Ability to work weekdays as regular schedule with overtime as needed.
  Ability to provide relief operator coverage for open 12 hour shifts as needed based on
 needs of the 24-7 operations team.

Physical & Mental/Reasoning Requirements; Work Environment:
These are the physical and mental/reasoning requirements of the position as it is typically
performed. Inability to meet one or more of these physical or mental/reasoning requirements
will not automatically disqualify a candidate or employee from the position.

 x seeing x ability to move distances
 x color perception (red, green, amber) x lifting (75 pounds chest high, 2-3/daily)
 x hearing/listening x carrying (75 pounds)
 x clear speech x climbing
 x touching x driving (local / over the road)
 x dexterity x ability to mount and dismount forklift
 x hand x pushing/pulling
 x finger x shift work
 x reading – basic x moving objects
 x reading – complex x pressurized equipment
 math skills – basic x extreme heat
 x math skills – complex x extreme cold
 x writing – basic x high places
 writing – complex x noise
 x analysis/comprehension x fumes/odors
 x judgment/decision making x dirt/dust



 Page 120 of 139
Senior Plant Mechanic - Water
Page 5 of 5
 x clerical x hazardous materials
 x inside x electrical equipment
 x outside x mechanical equipment
 x works alone
 x works with others
 x face-to-face contact
 x verbal contact w/others


Supervision:

Directly Supervises: __0__ Indirectly Supervises: __8___

Disclaimer:
The above statements are intended to describe the general nature and level of work being
performed by employees to this classification. They are not intended to be construed as an
exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.

Approvals:

 Department Head: _____________________________ Date: __________

 Human Resources: _____________________________ Date: __________


This position description is provided to AFSCME for information only. The City has no obligation to negotiate with
AFSCME regarding changes in position descriptions. The City’s provision of revised position descriptions is in no
way an admission of any obligation to negotiate or voluntary commitment to negotiate changes in position
descriptions.



Created November 2015. Updated June 2025




 Page 121 of 139
 Board of Finance and City Council Submission Checklist
 Version: April 2025

 Department: DPW – Water Resources Submitter: Megan Moir / Kate Komorowski

 Title/Subject: Reclassification of Senior Drinking Water Plant Mechanic position

 Approval Requested: Meeting Date:
 ☒ Board of Finance 7/14/2025
 ☒ City Council 8/4/2025
 ☐ Both BOF and Council Click or tap to enter a date.

Instructions
 1. This form must be completed by the person submitting the materials.
 2. This form must be sent with the final submission of materials in advance of the meeting.
 3. Do not indicate that a sign-off was received until it has actually been obtained.
 4. Commission reports and presentations do not need to be reviewed by the CAO or Attorneys.
 5. Name the reviewing Attorney or HR Manager in the Note column.


 Signoff Needed Received? Approval Date Note
 Department Head Yes 7/7/2025 Chapin Spencer

 Mayor’s Office Yes 7/9/2025 Joe Magee
 Board/Commission Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.
 City Attorney’s Office for memo and N/A 7/8/2025 Erik Ramakrishnan
 contracts or legal documents
 City Attorney’s Office for memo and Yes 7/8/2025 Erik Ramakrishnan
 motion(s) or resolution(s)
 CAO for budget, financing, and memo Yes 7/9/2025 Brad Kukenberger
 Human Resources, if personnel action Choose an Click or tap to Click or tap here to enter text.
 or policy item. enter a date.
 CIO, if IT-related Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.




 Page 122 of 139
 CITY OF BURLINGTON
 DEPARTMENT OF PUBLIC WORKS
 645 Pine Street, Suite A
 Post Office Box 849
 Burlington, VT 05402-0849
 802.863.9094 VOX
 802.863.0466 FAX
 802.863.0450 TTY
 www.burlingtonvt.gov



 Chapin Spencer
 DIRECTOR OF PUBLIC WORKS



MEMORANDUM

TO: City of Burlington, Board of Finance and City Council

FROM: Corey Mims, PE, Senior Public Works Engineer

DATE: July 14, 2025 BOF & CC

CC: Chapin Spencer, Director of Public Works
 Laura Wheelock, PE, Assistant Director of Public Works/City Engineer
 Jack Keller, PE, Public Works Engineer

RE: Budget Amendment Authorization - Champlain Parkway Project Initial
 Construction Contract


Request:
The Department of Public Works (“DPW”) is requesting the Board of Finance to approve
and recommend the City Council authorize the Chief Administrative Officer (or their
designee) execute a neutral Champlain Parkway project budget amendment to modify
and correct project revenues, and further approve and authorize the Chief Administrative
Officer (or their designee) to execute necessary transfers in furtherance of the neutral
project budget adjustment.

Background:
In 2019 the City had prepared to put out for bid the Champlain Parkway Project. Due to
the project litigation at that time bidding was delayed. As part of this earlier preparation
DPW had executed agreements with utility companies known to have occupancy in the
project corridor. These agreements identified the utilities’ financial responsibilities for
utility relocation and undergrounding. It was determined that a portion of the costs for
relocation and undergrounding utilities would be eligible under the project’s federal and
state participation with pass through costs to the City. The MOU with Burlington Electric
Department was an exception to this, which identified a 50/50 cost split between BED
and DPW for the costs not reimbursable by federal/state partners.

On September 13, 2021 DPW staff presented to the Board of Finance and City Council
the South End Construction Coordination Plan which introduced the idea of a two-phase
construction of the Champlain Parkway Project – as part of an overall sequencing plan
for South End capital projects, to minimize community impacts. With Council support, the
 Page | 1 of 4
 Page 123 of 139
RE: Budget Amendment - Champlain Parkway Project
 July 14, 2025
 Page | 2 of 4
Champlain Parkway Project team split the project’s construction into two separate
construction phases, the “Initial” and “Final” phases.

On April 25, 2022 the City of Burlington approved the authorization to execute the
Champlain Parkway Initial Construction Contract with SD Ireland Kubricky JV LLC in an
amount of $40,980,143.40 with an additional $4,098,014 (10%) in contingency funds,
totaling up to $45,078,157.40.

On February 20, 2024 the City of Burlington authorized an increase to the Champlain
Parkway FY24 project budget to continue approved project activities in FY24. This budget
amendment introduced $895,000 of new revenue/non-grant reimbursable expenses to
the project budget for utility relocation.

This current memo and related motions seeks to correct City’s accounting and further
increase reimbursable revenues while transferring expenses to the correct funding
sources for the Champlain Parkway Project budget due to reasons listed below. These
changes would not require an increase to the previously-authorized Champlain Parkway
project budget.

 • The remaining construction change orders of both Participating, Non-Participating
 and Non-Participating Reimbursable project costs
 • The need to re-assign project expenses to the proper Water Resources and Traffic
 funding sources for required field changes to water and traffic infrastructure per
 requested project scope changes
 • The need to reconcile project expenses to the correct Participating/Non-
 Participating revenue and expense line items

DPW Staff and our resident engineer on the project have reviewed the project budget
expenses and found them to be reasonable and appropriate. Some of the expenses, such
as the utility relocation costs, were above previous projections and were required to build
the project as designed. A number of the City-requested investments sought to take
advantage of this active project to make efficient and related infrastructure upgrades
including:

 • Upsizing the water main on Lakeside Avenue to accommodate continued South
 End development
 • Add Traffic upgrades to intersection detection equipment and additional service
 disconnects for better public safety
 • Additional BED conduit installation for potential future usage




 An Equal Opportunity Employer
 This material is available in alternative formats for persons with disabilities. To request an
 accommodation, please call 802.863.9094 (voice) or 802.863.0450 (TTY).
 Page 124 of 139
RE: Budget Amendment - Champlain Parkway Project
 July 14, 2025
 Page | 3 of 4
For the public, project information can always be found on the project’s website:
www.champlainparkway.com. There is also a mailing list sign up on the website so
stakeholders can stay up to date on construction and other news. Councilors are
welcome to reach out to the project team with specific questions:

 • Corey Mims, cmims@burlingtonvt.gov
 • Jack Keller, jckeller@burlingtonvt.gov

Financials:
The existing funding for this project comes from several sources:

 • Cooperative Agreement with VTrans. The funding breakdown for this grant is 95%
 Federal, 3% State, and 2% Local Match for participating project expenses.

 • Street Capital: 2% Local Match comes from Street Capital funds currently assigned
 to the project.

 • General Fund Bond: Used to pay for non-participating costs to the City

 • Petroleum Cleanup Funds: Project incurred costs for the petroleum cleanup
 upfront and submitted for reimbursement from the State

 • DPW Water Resources: Project reimbursement for non-participating costs
 associated with additional scope requests made by Water Resources

 • DPW Traffic: Project reimbursement for non-participating costs associated with
 additional scope requests made by the Parking & Traffic Division

 •  Utility Relocation Agreements: Project will seek reimbursement from the following
 companies based on individual infrastructure costs. In total an estimated $840,000
 will be billed.
 o Burlington Telecom
 o Century Link/Lumen
 o Comcast
 o Consolidated
 o First Light
 o Vermont Telephone
 o BED*
*BED Utility Relocation Agreement – BED is currently estimated to be responsible for
~$147,000 to the project for relocation and undergrounding of their infrastructure to date.




 An Equal Opportunity Employer
 This material is available in alternative formats for persons with disabilities. To request an
 accommodation, please call 802.863.9094 (voice) or 802.863.0450 (TTY).
 Page 125 of 139
RE: Budget Amendment - Champlain Parkway Project
 July 14, 2025
 Page | 4 of 4
Motions
Actions for Board of Finance:

 1. To approve and recommend the City Council authorize the Chief Administrative
 Officer (or their designee) execute a neutral Champlain Parkway project budget
 amendment to modify and correct project revenues, and further approve and
 authorize the Chief Administrative Officer (or their designee) to execute necessary
 transfers in furtherance of the neutral project budget adjustment.


Actions for City Council:

 1. To authorize the Chief Administrative Officer (or their designee) execute a neutral
 Champlain Parkway project budget amendment to modify and correct project
 revenues, and further approve and authorize the Chief Administrative Officer (or
 their designee) to execute necessary transfers in furtherance of the neutral project
 budget adjustment.




 An Equal Opportunity Employer
 This material is available in alternative formats for persons with disabilities. To request an
 accommodation, please call 802.863.9094 (voice) or 802.863.0450 (TTY).
 Page 126 of 139
 Board of Finance and City Council Submission Checklist
 Version: April 2025

 Department: DPW-Tech Services Submitter: Corey Mims
 Budget Amendment Authorization - Champlain Parkway Project Initial
 Title/Subject: Construction Contract

 Approval Requested: Meeting Date:
 ☐ Board of Finance 7/14/2025
 ☐ City Council 7/14/2025
 ☒ Both BOF and Council 7/14/2025

Instructions
 1. This form must be completed by the person submitting the materials.
 2. This form must be sent with the final submission of materials in advance of the meeting.
 3. Do not indicate that a sign-off was received until it has actually been obtained.
 4. Commission reports and presentations do not need to be reviewed by the CAO or Attorneys.
 5. Name the reviewing Attorney or HR Manager in the Note column.


 Signoff Needed Received? Approval Date Note
 Department Head Yes 7/8/2025 Chapin Spencer

 Mayor’s Office Yes 7/9/2025 Joe Magee
 Board/Commission Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.
 City Attorney’s Office for memo and Choose an Click or tap to Click or tap here to enter text.
 contracts or legal documents item. enter a date.
 City Attorney’s Office for memo and Yes 7/7/2025 Erik Ramakrishnan
 motion(s) or resolution(s)
 CAO for budget, financing, and memo Yes 7/8/2025 Brad Kukenberger
 Human Resources, if personnel action Choose an Click or tap to Click or tap here to enter text.
 or policy item. enter a date.
 CIO, if IT-related Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.




 Page 127 of 139
 City of Burlington
 Fleet Committee
 645 Pine Street
 Burlington, VT 05402
 802.863.9094

Date: July 14, 2025
To: Board of Finance/City Council
From: Fleet Committee
 Chapin Spencer, Director, Public Works
 Katherine Schad, Chief Administrative Officer, Clerk/Treasurer’s Office
 Michael Curtin, Battalion Chief, Burlington Fire Department
 Deryk Roach, Parks Maint. & Operations Superintendent, Parks, Rec. & Waterfront
 Lee Perry, Division Director – Maintenance Division, Public Works
 Ashley Parker, Capital Program Director, Clerk/Treasurer’s Office
 Dave Hammond, Fleet Manager, Public Works
 Shannon Trammell, Executive Manager, Burlington Police Department

 Subject: FY26 Vehicle Purchase Recommendation



REQUEST:

The Fleet Committee requests the Board of Finance (BOF) approve and recommend the City Council
approve the proposed FY26 vehicle purchase recommendations and list of vehicles to sell at auction.


BACKGROUND:

Annually, the City’s interdepartmental Fleet committee, staffed by the Department of Public Works
(DPW) Fleet Manager Dave Hammond, coordinates fleet purchases for the General Fund (GF) and
several enterprise/special revenue funds in order to realize cost savings and provide management
oversight. Per the City of Burlington Fleet Policy, the Fleet Manager and the Maintenance Division
Director meet with each Department head, or their designee, to review their annual recommended Fleet
replacements and receive input on upcoming vehicle/equipment needs. With that information, the Fleet
Manager researched electric and hybrid options for each item, calculated the carbon pricing on fossil fuel
options, and made a recommendation to the Fleet Committee at the Fleet Committee’s quarterly meeting
on June 18, 2025, where the list was discussed and reviewed further. The Committee then recommended
the lists below for vehicles to purchase, sell or trade and now seeks approval by the TEUC, Board of
Finance and City Council.

The Fleet Committee is recommending (17) vehicles/pieces of equipment be replaced in FY26. The
vehicles/equipment to be replaced and purchased are for enterprise/special revenue and GF departments.
Thanks to voters on Town Meeting Day 2025, there is $3M available from the $20M General Obligation
(GO) bond for the purchase of GF vehicles in FY26. Other FY26 General Fund vehicle purchases are
being recommended as other funding sources have been confirmed and recommended by the Director of




 Page 128 of 139
Finance. All purchases recommended for enterprise/special revenue departments will be budgeted for
and funded by their own revenue streams.

The recommended purchase list has been reviewed by the Fleet Committee and Burlington Electric
Department (BED) for additional recommendations. There will be two (2) electric vehicles (EV)
purchased in FY26 and the replacement of one internal combustion engine with an EV from another
department. BED had no other recommendations for electric or hybrid vehicles on the FY26
vehicle/equipment purchase list. The FY26 Fleet replacement list was presented to the Transportation,
Energy, and Utilities Committee (TEUC) of the City Council, at their June 23, 2025, meeting where
representatives of the Fleet Committee received feedback from the TEUC Committee members with
concerns that there were not enough internal combustion engine (ICE) vehicles being replaced with EV’s,
where in previous fiscal years the replacement percentages were sometimes higher. The TEUC asked that
we research possible EV replacements for the FY26 vehicle replacement list, specifically ambulances, as
well as clarification as to why we would not be replacing ICE vehicles with EV options. We conducted
additional review on the availability, performance and cost of EVs in the heavy vehicle sector, and we
our maintaining our existing fleet recommendation. (See Attachment E Vehicle Cost Chart & EV/Hybrid
Comparison).

The Fleet Committee has worked hard to balance three key policy goals:
1) the City’s 2030 Net Zero energy goal, 2) the City’s operations and safety goal to replace as much of the
Fleet that is at end of life as possible, and 3) manage the fleet in the most cost-effective manner possible.

(See Attachment A for vehicle replacement list).


RECOMMENDED FY26 FLEET PURCHASES:

Until the recent voter-approved $20M GO bond on Town Meeting Day in March 2025, General Fund
Fleet purchases have been deferred over the past few fiscal years due to insufficient revenues being
available to purchase new vehicles. The new GO bond will allocate up to $3M for General Fund fleet
vehicle purchases beginning in FY26. The Fleet Manager has established a list of vehicle/equipment to
be purchased utilizing the bond proceeds from the deferred vehicle/equipment list based on a
condition/cost assessment and departmental needs. While this process will allow Fleet to replace some
vehicles from the deferred list, staff are continuing to work on a long-term strategy to fund FY27 and
future General Fund vehicle/equipment replacement needs. This will likely resemble the creation of an
Internal Service Fund for Fleet specifically.

The Fleet Manager has compiled and is proposing a list of seven (7) vehicles to purchase for the General
Fund with GO bond proceeds (Series 2025B). This list currently includes: an ambulance, ladder truck,
three (3) dump trucks with plow, salter, or sander attachments, commercial mower, and sidewalk tractor.
The current list uses most, but not all of the available GO bond funding, requiring the Fleet Manager and
Fleet Committee to continue efforts to build a more sustainable, ongoing funding source for GF fleet
needs.

In addition, General Fund fleet gains (revenue from the sale of the City’s used vehicles) have been
identified that can support the replacement of three police cruisers, two of which were previously totaled
and never replaced due to lack of funding.

There are four (4) vehicles recommended for purchase for departments and divisions categorized as
enterprise/special revenue funds. This includes a service truck for Wastewater (Water Resources); a Ford
Lightning for Traffic, a pickup with a plow for Traffic, and a vehicle replacement for Parks as they
transfer their existing Chevy Bolt to Parking Services. These purchases/replacements will be funded by
revenues brought in by these departments/divisions and have been incorporated into these Department’s
FY26 budgets.

(See Attachment B for Fleet Funding History) Page 129 of 139
DEFERRED GF FLEET VEHICLES:

As noted previously, replacement of GF fleet vehicles and equipment was deferred in FY24 and FY25.
The deferred list currently has 85 vehicles/equipment from various GF departments totaling about
$5,245,838. Of the 85 vehicles, 16 are in urgent need of replacement, and 7 of those are included in the
FY26 fleet purchasing list. There are a few items on the overall deferred list that can be deferred for a
number of years because they are limited use, have limited wear, and are not expensive to maintain.
Not all of the vehicles on the replacement list are eligible to be purchased with the available GO bond
proceeds and need to be supported with other to-be-identified revenue sources.

As we consider the growing age and number of deferred vehicles in our fleet, the need to maintain and
repair the vehicles/equipment becomes a factor. The priority of our Fleet Maintenance team has shifted
from a preventative maintenance program with intermittent repairs, to a more responsive maintenance
program performing more repairs than preventative maintenance. The national average for preventative
maintenance to repairs is ~70%, meaning 70% of Fleet Technicians time should be spent performing
preventative maintenance (i.e. lube, oil, filter changes, brakes, and other levels of services).
Comparatively, DPW Fleet Technicians are currently spending 48% of their time performing preventative
maintenance and currently have 150 assets that are overdue on their scheduled maintenance service.

Our current staff of 7 Fleet Technicians is trying to keep up with preventative maintenance and repairs.
Fleet Maintenance has also outsourced larger repairs, or repairs that we do not have the bandwidth to
complete in-house, by utilizing our Contractual Vehicle Repair budget. As our fleet continues to age, with
no sustainable replacement funding, costs for these repairs will continue to increase.

(See attachment C urgent need deferred list)




 Page 130 of 139
CITY’S NETZERO BY 2030 GOAL – FEET UPDATE:

The Fleet Manager and the Fleet Committee have worked to advance the electrification of the City’s fleet
where possible. This is based on the needs of the department, whether the EV technology can support
those needs, as well as the consideration of whether the EV can provide safe and efficient service to the
City’s residents. All new proposed fleet purchases will continue to be reviewed for potential EV
replacement.

(See attachment D Fleet electrification progression)


SUGGESTED BOARD OF FINANCE MOTION:

 1. To approve and recommend the City Council approve the proposed FY26 Fleet Purchasing List
 as detailed in Attachment A vehicle replacement list and authorize the Director of the Department
 of Public Works to purchase the vehicles listed therein, for a total authorized expenditure in an
 amount not to exceed $3,771,000.

 2. To approve and recommend that the City Council authorize the Director of the Department of
 Public Works or designee to dispose of the FY26 replaced vehicles/equipment through any of the
 following means, as they shall in their reasonable judgement determine to be in the City’s best
 interest, and to take such further actions and execute such further instruments approved as to
 form by the City attorney as may be necessary or convenient to effectuate the transactions
 contemplated hereby; auction the vehicles/equipment through any of various online public
 auctions; by trade-in where vehicle/equipment is being purchased; or, if the vehicle is of no value
 to the vendor, Fleet Maintenance will have the vehicle/equipment, hauled away for scrap at the
 current market price.



SUGGESTED CITY COUNCIL MOTION:

 1. To approve the proposed FY26 Fleet Purchasing List as detailed in Attachment A vehicle
 replacement list and authorize the Director of the Department of Public Works to purchase the
 vehicles listed therein, for a total authorized expenditure in an amount not to exceed $3,771,000.
 2. To approve the Director of the Department of Public Works or designee to dispose of the FY26
 replaced vehicles/equipment through any of the following means, as they shall in their reasonable
 judgment determine to be in the City’s best interest, and to take such further actions and execute
 such further instruments approved as to form by the City Attorney as may be necessary or
 convenient to effectuate the transactions contemplated hereby; auction the vehicle/equipment
 through any of various online public auctions; by trade-in where vehicle/equipment is being
 purchase; or if the vehicle is of no value to the vendor, Fleet Maintenance will have the
 vehicle/equipment, hauled away for scrap at the current market price.




 Page 131 of 139
ATTACHMENT A:

Vehicle Replacement Lists:


 FY’26 Fleet Purchase Replacement List (GO Bond 2025B)

 Vehicle Life Span- Replacement Order Year Estimated Receipt
 Year Cost Of Vehicle
 Purchased
 Ladder Truck 12 Year, 2011 $1,600,000 FY26 36 Months
 Medium Duty Dump/Plow 12 Year, 2002 $120,000 FY26 12 Months
 Truck (Parks)
 Medium Duty Dump/Plow 12 Year, 2010 $152,000 FY26 12 Months
 Truck, With Wing & Salter
 (Street Maintenance)
 Heavy Duty Plow Truck 12 Year, 2012 $238,000 FY26 24 Months
 (Street Maintenance)
 Sidewalk Tractor (Street 8 Year, 2011 $180,000 FY26 6-12 Months
 Maintenance)
 Jacobsen Mower (Parks) 8 Year, 2016 $130,000.00 FY26 3 Months
 Ambulance 10 Year, 2016 $420,000.00 FY26 36 Months
 Total Cost: $2,840,000.00



  FY’26 Fleet Purchase Replacement List, (Non-GO Bond 2025B) GF, Revenue/Special Revenue
 Departments.

 Police Cruiser 5 Year, 2015 $70,000 FY26 12 Months
 Police Cruiser 5 Year, 2017 $70,000 FY26 12 Months
 Police Cruiser 5 Year, 2018 $70,000 FY26 12 Months
 Ambulance 10 Year, 2014 $420,000 FY26 24 Months
 Z Turn Mower (Parks) 10 Year, 2014 $15,000 FY26 3 Months
 Ford Lightning (Parks) 10 Year, 2020 $47,500 FY26 6 Months
 1 Ton Service Truck 10 Year, 2015 $107,000 FY26 12 Months
 (Wastewater)
 Ford Lightning 10 Year, 2008 $47,500 FY26 6 Months
 (Traffic)
 ¾ Ton Crew Cab 10 Year, 2010 $68,000 FY26 6 Months
 Pickup With Salter &
 Plow (Traffic)
 *Chevy Bolt (Traffic) 7 Year, 2018 $16,000 FY26 6 Months
 Total Cost: $931,000
*Traffic purchasing Chevy Bolt from Parks, not a new purchase. Will move to Traffic when Parks
receives the Ford Lightning.




 Page 132 of 139
 ATTACHMENT B:
Fleet Funding History:

 Below is a brief timeline of how funding was supported for the City’s fleet, and how it has changed over
 time. It provides the framework for understanding how the past has shaped the present and may provide
 guidance for helping us determine a new strategy focused on long-term sustainability.

 FY12-FY15: Moratorium on the purchase of new vehicles due to the City’s financial challenges.

 FY16: The City began to purchase new vehicles again – this time utilizing FY17 a master lease.
 At this time, an informal fleet team started creating a list of vehicles needed each year to help
 the City forecast needs over time.

 FY17: The sustainable infrastructure bond, approved by voters in November 2016, replaced 3 fire
 trucks for $3.3 million.

 FY17-FY18: The fleet team began creating a spreadsheet to track sustainable investment in fleet.
 The strategy of using master leases was working, but projections were showing financial
 challenges for fleet funding in out years due to increased debt payments.

 FY18: The City contracted with a fleet consultant to review how fleet was structured and
 recommended improvements. This resulted in a new Fleet Policy, the Fleet Committee, and a
 spreadsheet of needs from the consultant.

 October 24, 2019: The Fleet Policy was approved by the city Council.

 FY20: The Fleet Team estimated that the sustainable fleet replacement need was approximately
 $2,700,000/year. Up to this point, fleet funding had been by department. As part of the Fleet
 Committee and Fleet Policy development, all fleet related resources were pooled across
 departments into one location in order to create efficiencies in purchasing and revenues.

 FY20-FY22: It appears due to staff transitions and focus on the pandemic that during this time
 staff lost track of the strategic focus on need for General Fund money for lease payments.

 FY23: The Fleet Team requested the use of $715,000 of General Fund monies to support lease
 payments in FY23, as we were reaching the end of the Fleet reserve funds. At that time, the Fleet
 Team communicated that lease payments in FY24 & FY25 were going to require the same
 significant General Fund support.

 FY24: Freeze on the purchase of new vehicles for General Fund departments and a focus on the
 funding of FY24 General Fund lease payments. The City funded an electrification and revenue
 generating study done by consultant Move EV.

 FY25: Freeze on the purchase of new vehicles for General Fund Departments and a focus on the
 funding of FY25 General Fund lease payments.

 FY26: Voter approval in March of the $20 Million General Obligation bond enabled the Fleet
 Team to use $3 Million for General Fund Fleet purchases.




 Page 133 of 139
ATTACHMENT C:

Vehicle Urgent Need List:

 Vehicle Urgent Need List FY26
  Vehicle Department Year Make Model Replacement
 Cost

 P08 Police 2018 Ford Explorer $70,000
 P11 Police 2017 Ford Explorer $70,000
 P13 Police 2017 Ford Explorer $70,000
 P14 Police 2018 Ford Explorer $70,000
 P17 Police 2018 Ford Explorer $70,000
 S24 DPW Streets 2017 Trackless MT-6 $180,000
 S75 DPW Streets 2008 International 7500 Work Star $238,000
 S77 DPW Streets 2016 International 7400 $238,000




 Page 134 of 139
ATTACHMENT D:
Fleet Electrification Progression:




 Page 135 of 139
ATTACHMENT D:
VEHICLE COST CHART, EV/HYBRID COMPARISON & RECOMMENDATION & EXPLANATION
LIST:
See vehicle cost chart, EV hybrid comparison attachment in packet. Recommendation & explanation list
below.

 Vehicle/Equipment Recommendation Recommendation Explanation
 75’ Ladder Truck There are no EV options available for this
 ICE
 equipment.
 Ambulance There are no EV options available for this
 ICE equipment. See accompanying memo from Chief
 Curtin.
 Ambulance There are no EV options available for this
 equipment. See accompanying memo from Chief
 ICE
 Curtin.

 Police Cruiser *The hybrid cruisers are the same platform as the
 current Police fleet. This uniformity allows officers
 to be able to use any vehicle in the fleet at any given
 time without having to know if something is
 different in the controls.
 *The EV option would add approximately $20,000
 to the purchase cost. The funding available within
 Hybrid the Police budget is enough to purchase the 3
 requested hybrid cruisers. Equipment from the
 existing cruisers will be reinstalled in the new
 cruisers.
 *Adding EVs would require substantial
 infrastructure improvements to the Police
 Department facility to install chargers needed for the
 vehicles. This funding is not available.
 Police Cruiser Hybrid See previous explanation.
 Police Cruiser Hybrid See previous explanation.
 Plow/Salt Truck ICE There are no EV options for this equipment.
 Jacobsen Mower ICE There are no EV options for this equipment.
 Zero Turn Mower Cost of EV option exceeds gains, and available
 ICE
 money in Parks budget.
 Pickup Truck Funding is available, and vehicle suits the needs of
 EV
 the Department.
 Sidewalk Tractor There are no EV options available for this
 ICE
 equipment.
 Medium Duty Plow Truck There are no EV options available for this
 ICE
 equipment.
 Heavy Duty Plow Truck There are no EV options available for this
 ICE
 equipment.
 Chevy Bolt Funding is available, and vehicle suits needs of the
 EV
 Department.
 Service Truck Funding is available, and vehicle suits needs of the
 EV
 Department.
 Dump Truck with Plow There are no EV options available for this
 ICE
 equipment.
 Service Truck There are no EV options available for this
 ICE
 equipment.

 Page 136 of 139
ATTACHMENT D:




 Page 137 of 139
 Cost of Carbon Total Cost

 Department Division Vehicle ID Vehicle Recommendation Replacement Interval Replacement Year Lease Duration Years FY26 Funding Source Vehicle Units Total Vehicle
 Internal Purchas Price Total Vehicle
 Combustion Hybrid w/Cost of Purchase Price ICE
 Engine (ICE) Hybrid/CNG ICE Purchase Cost Hybrid/CNG(after rebates) Carbon w/ Cost of Carbon Electric Rebate
Fire FL6 75' Ladder Truck Fossil Fuel 12 2023 Bond 1 $31,566.87 $1,600,000.00 $1,631,566.87 NA
Fire FA5 Ambulance Hybrid 10 2024 GF 1 $18,955.36 $13,055.00 $420,000.00 $438,955.36 NA
Fire FA6 Ambulance Hybrid 10 2026 Bond 1 $18,955.36 $13,055.00 $420,000.00 $438,955.36 NA
Police P09 Police Cruiser Hybrid 5 2020 Gains Police 1 $3,226.63 $70,000 $73,226.63 $90,000
Police P12 Police Cruiser Hybrid 5 2022 Gains Police 1 $3,226.63 $70,000 $73,226.63 $90,000
Police P15 Police Cruiser Hybrid 5 2023 Gains Police 1 $3,226.63 $70,000 $73,226.63 $90,000
Parks Rec/Waterfront PR11 Plow/Salt Truck Fossil Fuel 10 2024 Bond 1 $10,339.29 $120,000.00 $130,339.29 NA
Parks Rec/Waterfront PR47 Jacobsen Mower Fossil Fuel 8 2024 Bond 1 $4,875.68 $130,000.00 $134,875.68 NA
Parks Rec/Waterfront PR32 Walk Behind Mower Fossil Fuel 10 2024 Gains Parks 1 $1,357.03 $15,000.00 $16,357.03 $40,000
Parks Ranger Parks/Ranger PR83 Pickup Truck EV 10 Swap Ranger Budget 1 $47,500 9,800.00
Street Maintenance Maintenance S49 Sidewalk Tractor Fossil Fuel 8 2020 Bond 1 $4,699.41 $180,000.00 $184,699.41 NA
Street Maintenance Maintenance S70 Medium Duty Plow Fossil Fuel 12 2014 Bond 1 $12,339.29 $152,000.00 $164,339.29 NA
Street Maintenance Maintenance S76 Heavy Duty Plow Fossil Fuel 12 2022 Bond 1 $10,212.81 $238,000.00 $248,212.81 NA
Parking Services Parking PE02 Chevy Bolt EV 7 2025 Parking Svs. Budget 1 $16,000
Traffic Department Traffic TO2 Service Truck EV 10 2018 Traffic Budget 1 $47,500 9,800.00
Traffic Department Traffic TO9 Dump Truck W/Plow Fossil Fuel 10 2020 Traffic Budget 1 $5,169.64 $68,000.00 $73,169.64 NA
Wastewater Water Resources WW12 Service Truck Fossil Fuel 10 2025 7 Master Lease 1 $14,647.32 $107,000.00 $121,647.32 NA
 Total 17 $133,118 $35,790 $3,450,000 $210,000 $219,680 $3,583,118 $421,000 $19,600
Total Vehicle Cost Per Funding Source Total Vehicle Cost Including EV Cost EV Over ICE Including Rebates EV Rebates Total Cost of Carbon ICE Total Cost of Carbon Hyb. Number Of Vehicles
GO Bond Funding $2,840,000.00 $2,840,000.00 $0 $92,988.71 $13,055.00 7
Other GF Funding $498,500.00 $498,500 $0 $9,800.00 $20,312.39 $13,055.00 3
Gains Police $210,000.00 $270,000 $60,000 $9,679.89 3
Revenue/Special Revenue $222,500.00 $222,500.00 $0 $9,800.00 $19,816.96 4
Total $3,771,000 $3,831,000.00 $60,000 $19,600.00 $133,118.06 $35,789.89 17




 Page 138 of 139
 Board of Finance and City Council Submission Checklist
 Version: April 2025

 Department: Public Works Submitter: Lee Perry

 Title/Subject: FY26 Fleet Purchasing Memo

 Approval Requested: Meeting Date:
 ☒ Board of Finance 7/14/2025
 ☒ City Council 8/4/2025
 ☐ Both BOF and Council Click or tap to enter a date.

Instructions
 1. This form must be completed by the person submitting the materials.
 2. This form must be sent with the final submission of materials in advance of the meeting.
 3. Do not indicate that a sign-off was received until it has actually been obtained.
 4. Commission reports and presentations do not need to be reviewed by the CAO or Attorneys.
 5. Name the reviewing Attorney or HR Manager in the Note column.


 Signoff Needed Received? Approval Date Note
 Department Head Yes 7/8/2025 Reviewed and approved by
 Chapin Spencer.
 Mayor’s Office Yes 7/9/2025 Reviewed and approved by Joe
 Magee
 Board/Commission Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.
 City Attorney’s Office for memo and Choose an Click or tap to Click or tap here to enter text.
 contracts or legal documents item. enter a date.
 City Attorney’s Office for memo and Yes 7/8/2025 Reviewed and approved by Erik
 motion(s) or resolution(s) Ramakrishnan
 CAO for budget, financing, and memo Yes 7/8/2025 Reviewed and approved by Brad
 Kukenberger.
 Human Resources, if personnel action Choose an Click or tap to Click or tap here to enter text.
 or policy item. enter a date.
 CIO, if IT-related Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.




 Page 139 of 139

BURLINGTON BOARD OF FINANCE
 BUSHOR CONFERENCE ROOM, 149 CHURCH STREET, 1ST FLOOR
 MINUTES OF MEETING
 July 14, 2025




1. Agenda
1. Agenda
Start time: 5:02 pm
Councilor Barlow nominated City Council President Traverse to chair the Board of Finance Meeting. This
motion passed.
Attendees: Councilors Barlow, Carpenter, Neubieser and City Council President Traverse; City Attorney
Brown; DOF Kukenberger; Library Director Danko; DPW Director Spencer; IT Director Barker; HR Managers
Williams and Clancy; Corey Mims (DPW) and Sarah Russell (CEDO)

Subject 1.1. Motion to adopt agenda
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 1. Agenda

Department Council and Board


Type Action
 Procedural


Recommended Action Motion to adopt agenda
1.1. Motion to adopt agenda
Motion made by Councilor Carpenter, seconded by Councilor Neubieser, to adopt the agenda as
presented. Motion passed unanimously.


2. Public Forum
2. Public Forum
Public Forum opened at 5:03 pm.

Subject 2.1. Verbal Comments
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 2. Public Forum

Department Council and Board
Type Action
 Procedural


Recommended Action open the Public Forum
 close the Public Forum
2.1. Verbal Comments
No public comment in person. Online: Sharon Bushor.


3. Consent Agenda
3. Consent Agenda
Motion made by Councilor Carpenter, seconded by Councilor Neubieser, to adopt the consent agenda as
presented. Motion passed unanimousy.

Subject 3.1. Motion to adopt the consent agenda and take the actions indicated
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 3. Consent Agenda

Department Council and Board


Type Action (Consent)
 Procedural


Recommended Action Motion to adopt the consent agenda and take the actions indicated
3.1. Motion to adopt the consent agenda and take the actions indicated


Subject 3.2. June 23, 2025 Board of Finance Meeting Minutes - C/T
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 3. Consent Agenda

Department Clerk/Treasurer's Office


Type Action (Consent)
 Minutes


Recommended Action approve the minutes
3.2. June 23, 2025 Board of Finance Meeting Minutes - C/T


Subject 3.3. June 25, 2025 Special Board of Finance Meeting Minutes - C/T
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 3. Consent Agenda

Department Clerk/Treasurer's Office
Type Action (Consent)
 Minutes


Recommended Action approve the minutes
3.3. June 25, 2025 Special Board of Finance Meeting Minutes - C/T


4. Deliberative Agenda
4. Deliberative Agenda

Subject 4.1. Authorization to accept grant funds for the operation of the Elmwood
 Emergency Shelter Community-Housing Opportunity Grant Program SFY
 2026 $1,326,555 - CEDO
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Community & Economic Development Office (CEDO)


Type Action


Recommended Action to approve and recommend that the City Council approve the acceptance of SFY
 2026 grant funds in the amount of $1,326,555 from the State of Vermont Housing
 and Opportunities Program for the operations of the Elmwood Emergency Shelter
 Community and authorize the Chief of Staff to execute all contracts and documents
 necessary to accept the funding through the period of July 1, 2025 – June 30,
 2026, including retroactive approval for the period of July 1st to July 14, 2025,
 subject to the final review and approval of the City Attorney’s Office
4.1. Authorization to accept grant funds for the operation of the Elmwood Emergency Shelter Community-
Housing Opportunity Grant Program SFY 2026 $1,326,555 - CEDO
Motion made by Councilor Carpenter, seconded by Councilor Barlow, to approve the motion as
presented. Motion passed unanimously.


Subject 4.2. Authorization To Submit 2025 Burlington One-Year Action Plan -
 CEDO
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Community & Economic Development Office (CEDO)


Type Action
 Resolution


Recommended Action to approve and recommend that the City Council approve the attached resolution
 relating to the Authorization to submit the 2025 Burlington One-Year Action Plan
 and direct the Mayor or her designee to sign the accompanying documents for
 submittal to HUD
4.2. Authorization To Submit 2025 Burlington One-Year Action Plan - CEDO
Motion made by Councilor Neubieser, seconded by Councilor Barlow, to approve the motion as
presented. Motion passed unanimously.


Subject 4.3. Authorization of Improvement Bonds for FY26 - C/T
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Clerk/Treasurer's Office


Type Action
 Resolution


Recommended Action to approve and recommend that the City Council approve the proposed resolution
 providing authorization of improvement bonds for FY26
4.3. Authorization of Improvement Bonds for FY26 - C/T
Motion made by Councilor Neubieser, seconded by Councilor Barlow, to approve the motion as
presented. Motion passed unanimously.


Subject 4.4. Security Services for City Hall - HR
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Human Resources


Type Action


Recommended Action to approve and recommend that the City Council exercise the City’s first one-year
 renewal option under its service agreement with Chocolate Thunder for City Hall
 security services, for an amount not to exceed $200,000
4.4. Security Services for City Hall - HR
Motion made by Councilor Barlow, seconded by Councilor Carpenter, to approve the motion as
presented. Motion passed unanimously.


Subject 4.5. Troy Hughes Reclassification - I&T
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Innovation & Technology


Type Action
Recommended Action to approve and recommend that the City Council:
 (1) Reclassify Troy Hughes from the Help Desk Technician position at the
 Burlington Police Department to the Technology Support Specialist in Innovation &
 Technology at the City of Burlington
4.5. Troy Hughes Reclassification - I&T
Motion made by Councilor Barlow, seconded by Councilor Carpenter, to approve the motion as
presented. Motion passed unanimously.


Subject 4.6. Impact Fee Request for $200,000 towards Library Preservation
 Project for the 1904 building (Preservation Project) - Library
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Fletcher Free Library


Type Action


Recommended Action 1. To approve and recommend that the City Council authorize the use of $200,000
 from Impact Fees in support of the FFL Preservation Project at 235 College Street.

 2. To approve and recommend that the City Council authorize the Chief
 Administrative Officer to take all such further actions, including by taking any
 necessary steps to ensure the creation of the project budget reflecting the use
 Impact Fees, and to execute such further instruments approved as to form by the
 City Attorney, as may be necessary or convenient to effectuate the transactions
 contemplated hereby.


4.6. Impact Fee Request for $200,000 towards Library Preservation Project for the 1904 building
(Preservation Project) - Library
Motion made by Councilor Barlow, seconded by Councilor Neubieser, to approve the motion as
presented. Motion passed unanimously.


Subject 4.7. Water Resources Water Personnel Reorganization - Various -
 DPW/Water Resources
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Public Works Department - Water Resources


Type Action


Recommended Action 1. To approve and to recommend that City Council approve the:
 � Reclassification of the Senior Water Plant Mechanic, a Regular, Full-time, Non-
 Exempt, AFSCME, Grade 18 position to Senior Water Plant Mechanic, a Regular,
 Full-time, Non-Exempt, AFSCME, Grade 19 position.
 2. To approve and recommend that the City Council authorize the Chief
 Administrative Officer to approve budget neutral amendments to the FY26 Water
 budgets to move budgeted amounts from Salaries and Wages Total Compensation
 Contingency lines 460-19-400-000.5000_910 to the appropriate personnel lines as
 needed to implement the above actions.
4.7. Water Resources Water Personnel Reorganization - Various - DPW/Water Resources
Motion made by Councilor Barlow, seconded by Councilor Neubieser, to approve the motion as
presented. Motion passed unanimously.


Subject 4.8. Budget Amendment Authorization - Champlain Parkway Project Initial
 Construction Contract - DPW
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Public Works Department


Type Action


Recommended Action 1. To approve and recommend the City Council authorize the Chief Administrative
 Officer (or their designee) execute a neutral Champlain Parkway project budget
 amendment to modify and correct project revenues, and further approve and
 authorize the Chief Administrative Officer (or their designee) to execute necessary
 transfers in furtherance of the neutral project budget adjustment.
4.8. Budget Amendment Authorization - Champlain Parkway Project Initial Construction Contract - DPW
Motion made by Councilor Barlow, seconded by Councilor Carpenter, to approve the motion as
presented. Motion passed unanimously.


Subject 4.9. FY26 Vehicle Purchase Recommendation - Fleet Committee
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Public Works Department


Type Action


Recommended Action 1. To approve and recommend the City Council approve the proposed FY26 Fleet
 Purchasing List as detailed in Attachment A vehicle replacement list and authorize
 the Director of the Department of Public Works to purchase the vehicles listed
 therein, for a total authorized expenditure in an amount not to exceed $3,771,000.
 2. To approve and recommend that the City Council authorize the Director of the
 Department of Public Works or designee to dispose of the FY26 replaced
 vehicles/equipment through any of the following means, as they shall in their
 reasonable judgement determine to be in the City’s best interest, and to take such
 further actions and execute such further instruments approved as to form by the
 City attorney as may be necessary or convenient to effectuate the transactions
 contemplated hereby; auction the vehicles/equipment through any of various
 online public auctions; by trade-in where vehicle/equipment is being purchased; or,
 if the vehicle is of no value to the vendor, Fleet Maintenance will have the
 vehicle/equipment, hauled away for scrap at the current market price.
4.9. FY26 Vehicle Purchase Recommendation - Fleet Committee
Motion made by Councilor Barlow, seconded by Councilor Carpenter, to approve the motion as
presented. Motion passed unanimously.


5. Adjournment
5. Adjournment

Subject 5.1. Motion to adjourn
Meeting July 14, 2025 - Board of Finance Meeting - Monday, July 14, 2025, 5:00 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 5. Adjournment

Department Council and Board


Type Action
 Procedural


Recommended Action Motion to adjourn
5.1. Motion to adjourn
Meeting was adjourned at 6:11 pm.