Finance Committee — Aurora, IL
Date: 2014-05-13

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Finance Committee
 Chairperson Bob O'Connor
 Agenda - Final-revised Alderman Rick Mervine
 Alderman Kristina "Tina" Bohman
 Tuesday Alderman John Peters (Alt)
 May 13, 2014
 3:00 PM



CALL TO ORDER:

 APPROVAL OF MINUTES

 14-00340 Approval of the minutes from the 4-22-2014 finance committee meeting .

 AGENDA

 14-00368 An Ordinance Proposing the Establishment of a Special Service Area Number
 173 Chicago Premium Outlets - Parking Lot Expansion in the City of Aurora and
 Providing for a Public Hearing and Other Procedures in Connection Therewith .

 14-00370 An Ordinance Proposing the Establishment of a Special Service Area Number
 176 Sai Samstahn USA Addition Kane County in the City of Aurora and
 Providing for a Public Hearing and Other Procedures in Connection Therewith .

 14-00372 An Ordinance Proposing the Establishment of a Special Service Area Number
 177 Pipe Fitters Local 597 Training Center Kane County in the City of Aurora
 and Providing for a Public Hearing and Other Procedures in Connection
 Therewith.

 14-00384 An Ordinance Proposing the Establishment of a Special Service Area Number
 #178 Main Baptist Church, Kane County, in the City of Aurora and Providing for
 a Public Hearing and Other Procedures in Connection Therewith

 14-00203 A Resolution to renew the Lease Amendment #7 with The Auto Club Group for
 a 2-year lease of the 132 parking spaces for the permit holders at the RT 59
 Transit Center.

 14-00206 A Resolution to reject all previous bids for the purchase of a six inch trailer
 mounted diesel trash pump for the Water and Sewer Division.
 .
 14-00261 A Resolution authorizing a change order for the Crowe Horwath, LLP, Oak
 Brook, Illinois ERP software selection project, originally approved under
 Resolution R13-263, in the amount of $44, 608.00 .




City of Aurora Page 1 Printed on 5/9/2014
Finance Committee Agenda - Final-revised May 13, 2014


 14-00347 A Resolution to purchase a Bobcat S770 skid steer with attachments from Atlas
 Bobcat 490 Topsoil Dr. West Chicago, IL 60185 plus a trade-in allowance of
 $10,500.00 for a total amount of $56,220.00 as a sole source .

 14-00352 A Resolution to purchase two Spaulding 2-ton RSG Hot Patchers from
 Spaulding Manufacturing Inc. 5366 East Rd. Saginaw, MI 48601, as a sole
 source, for the Street Maintenance Division in the amount of $37,650 .

 14-00358 A Resolution Awarding Virgil Cook & Son, Inc. the Low Bid for the Montgomery
 Road Traffic Signal Installation and Modernization

 14-00379 A Resolution Authorizing the Execution of an Agreement for the Provision of
 Electricity Pursuant to the City of Aurora Electricity Aggregation Program .
14-00389 A Resolution Accepting an Assignment of Guaranty for the property located at
 Route 25 and Mettel Road, commonly known as Heartland Recycling Aurora
 CCDD.
 14-00257 Presentation on the award of the second cycle of Festival Funds for 2014


ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 5/9/2014

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes
 Tuesday
 May 13, 2014
 3:00 PM
 Chairperson Bob O'Connor
 Alderman Rick Mervine
 Alderman Kristina "Tina" Bohman
 Alderman John Peters (Alt)


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:12 PM.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina
 Bohman

 OTHERS PRESENT

 Will Smith, John Savage

 City of Aurora: Joe Hopp, Equipment Services; Jolene Coulter, Purchasing;
 Ray Hull, Water & Sewer; Bill Pauley, Street Dept.; Tim forbes, Street Dept.;
 Alayne Weingartz, Law Dept.; Dan Barreiro, Community Services; Eric Gallt,
 Engineering; Ken Schroth, Public Works; Carie Anne Ergo, Mayor's Office;
 Brian Caputo, Finance Dept.; Alderman Donnell, Ward 4; Ted Beck, MIS Dept.


 APPROVAL OF MINUTES

 14-00340 Approval of the minutes from the 4-22-2014 finance committee
 meeting.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be approved and filed. The motion carried.

 Ayes: 3


 AGENDA

 14-00368 An Ordinance Proposing the Establishment of a Special Service Area
 Number 173 Chicago Premium Outlets - Parking Lot Expansion in the
 City of Aurora and Providing for a Public Hearing and Other
 Procedures in Connection Therewith .


City of Aurora Page 1
Finance Committee Meeting Minutes May 13, 2014


 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00370 An Ordinance Proposing the Establishment of a Special Service Area
 Number 176 Sai Samstahn USA Addition Kane County in the City of
 Aurora and Providing for a Public Hearing and Other Procedures in
 Connection Therewith.
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00372 An Ordinance Proposing the Establishment of a Special Service Area
 Number 177 Pipe Fitters Local 597 Training Center Kane County in the
 City of Aurora and Providing for a Public Hearing and Other
 Procedures in Connection Therewith.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00384 An Ordinance Proposing the Establishment of a Special Service Area
 Number #178 Main Baptist Church, Kane County, in the City of Aurora
 and Providing for a Public Hearing and Other Procedures in
 Connection Therewith
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00203 A Resolution to renew the Lease Amendment #7 with The Auto Club
 Group for a 2-year lease of the 132 parking spaces for the permit
 holders at the RT 59 Transit Center.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00206 A Resolution to reject all previous bids for the purchase of a six inch
 trailer mounted diesel trash pump for the Water and Sewer Division.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00261 A Resolution authorizing a change order for the Crowe Horwath, LLP,
 Oak Brook, Illinois ERP software selection project, originally approved
 under Resolution R13-263, in the amount of $44, 608.00 .
City of Aurora Page 2
Finance Committee Meeting Minutes May 13, 2014


 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00347 A Resolution to purchase a Bobcat S770 skid steer with attachments
 from Atlas Bobcat 490 Topsoil Dr. West Chicago, IL 60185 plus a
 trade-in allowance of $10,500.00 for a total amount of $56,220.00 as a
 sole source.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00352 A Resolution to purchase two Spaulding 2-ton RSG Hot Patchers from
 Spaulding Manufacturing Inc. 5366 East Rd. Saginaw, MI 48601, as a
 sole source, for the Street Maintenance Division in the amount of
 $37,650.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00358 A Resolution Awarding Virgil Cook & Son, Inc. the Low Bid for the
 Montgomery Road Traffic Signal Installation and Modernization
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00379 A Resolution Authorizing the Execution of an Agreement for the
 Provision of Electricity Pursuant to the City of Aurora Electricity
 Aggregation Program.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00389 A Resolution Accepting an Assignment of Guaranty and Rights and
 Responsibilities for the Development Agreement for the property
 located at Route 25 and Mettel Road, commonly known as Heartland
 Recycling Aurora CCDD.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00257 A Resolution Approving the Second Cycle of Festival Funds in the
 Amount of $21,750 for 2014


City of Aurora Page 3
Finance Committee Meeting Minutes May 13, 2014


 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 ADJOURNMENT:

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that the meeting be adjourned. Chairman O'Connor adjourned the meeting at
 3:59 PM. The motion carried.

 Ayes: 3

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4