City Council — Naperville, IL
Date: 2018-09-04

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 City Council

Tuesday, September 4, 2018 7:00 PM Council Chambers




A. CALL TO ORDER:

B. ROLL CALL:

C. CLOSED SESSION - 5:30 p.m.

OPEN SESSION - 7:00 p.m.


D. ROLL CALL:

E. PLEDGE TO THE FLAG:

F. AWARDS AND RECOGNITIONS:
1. 18-697 Presentation of the 2018 Senior of the Year award to resident Barbara
 Appelson.

2. 18-699 Presentation of the Naperville Police Department’s Good Catch Award

3. 18-698 Proclaim September as State of the Kids Outcome Initiative Month

4. 18-700 Proclaim September as Childhood Cancer Awareness Month


G. PUBLIC FORUM:

H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE
CONSENT AGENDA:

I. CONSENT AGENDA:
1. 18-706 Approve the regular City Council meeting minutes of August 21, 2018

2. 18-563 Approve the award of Option Year One to Contract 17-182, Security
 Camera Installation, to Pace Systems for an amount not to exceed
 $453,780



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3. 18-578 Approve the award of Option Year One to Contract 16-257, Snow Removal
 Services for Parking Lots, to Tovar Snow Professionals for an amount not
 to exceed $119,850

4. 18-579 Approve the award of Option Year One to Contract 16-258, Specialty
 Winter Operations, to Tovar Snow Professionals for an amount not to
 exceed $250,000

5. 18-662 Approve the award of Bid 18-174, Coatings for Wastewater Clarifier 7, to
 G.P. Maintenance Services, Inc. for an amount not to exceed $135,000,
 plus a 5% contingency
6. 18-691 Waive the applicable provisions of the Naperville Procurement Code to set
 prices for 2018/2019 and award Procurement 18-215, Roadway Snow
 Removal, to various contractors for an amount not to exceed $390,000 and
 for the period of October 1, 2018 through April 30, 2019 (Requires six
 positive votes)

7. 18-696 Accept the record of Emergency Procurement 18-217, Concrete
 Restoration, to Brummel’s Concrete Inc. for an amount of $50,000

8. 18-688 Approve the award of Change Order #1 to Contract 17-020,
 Custodial/Janitorial Services for City Sites, to Citywide Building
 Maintenance for an amount not to exceed $143,476.63 and a total award
 of $833,023.27
9. 18-695 Approve the award of Change Order #1 to Contract 18-002, 2018 Street
 Resurfacing Program - City, to K-Five Construction Company for an
 amount not to exceed $241,707.50 and a total award of $3,367,246

10. 18-708 Accept the public underground and street improvements for Sedgwick
 Development, 80 Forest Avenue and Arbor Terrace

11. 18-707 Approve the City Council meeting schedule for September, October and
 November 2018

12. 18-471C Pass the ordinance approving a setback variance from Section
 6-16-5:2.2.5.1 and deny the request for a height variance from Section
 6-16-5:2.2.4 of the Naperville Municipal Code in order to install a
 monument sign for the Speedway gas station located at 631 N. Route 59,
 Naperville - PZC 18-1-010

13. 18-693 Pass the ordinance to establish temporary traffic controls and issue a
 Special Event Permit to Sts. Peter and Paul Catholic Church for their
 Annual School Fun Fair on Friday, September 28, 2018




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14. 18-694 Pass the ordinance to establish temporary traffic controls and issue a
 Special Event permit for the North Central College Homecoming Parade
 on Saturday, October 27, 2018

15. 18-701 Pass the ordinance to establish temporary traffic controls and issue a
 Special Event Permit for the 2018 Downtown Naperville Trick-or-Treat
 Event on Sunday, October 28, 2018

16. 18-703 Pass the ordinance establishing temporary traffic controls and issue a
 Special Event Permit, including an Amplifier Permit, for the Naperville Half
 Marathon and 5K scheduled for Sunday, October 21, 2018

17. 18-616B Waive the first reading and pass the ordinance amending Chapter 7
 (Peddlers and Solicitors) of Title 3 (Business and License Regulations) of
 the Naperville Municipal Code pertaining to Downtown Food Vendor
 Regulations. (Requires six positive votes)

18. 18-704 Continue consideration of the ordinance authorizing execution of a
 boundary agreement between the City of Naperville and the Village of
 Plainfield to the November 7, 2018 meeting.
19. 18-705 Conduct the first reading of an ordinance amending Sections 3-3-11:1 and
 3-3-11:2 of the Naperville Municipal Code pertaining to the Class G - Beer
 and Wine Package Sale and setting the limit of available Class M -
 Recreational liquor licenses at 13.

J. PUBLIC HEARINGS:

K. OLD BUSINESS:

L. ORDINANCES AND RESOLUTIONS:

M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE:

N. PETITIONS AND COMMUNICATIONS:

O. REPORTS AND RECOMMENDATIONS:
1. 18-649 Provide direction regarding options that may be used to address existing
 non-conforming pole signs located along East Ogden Avenue.

2. 18-634B Deny the request for a variance from Section 6-2-10:5 of the Naperville
 Municipal Code to allow for construction of a parking pad at the subject
 property located at 626 S. Webster Street, Naperville - PZC 18-1-061




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3. 18-715 Receive the report on the City's service levels as part of the 2019 financial
 priorities guidance discussions and direct staff accordingly

P. NEW BUSINESS:

Q. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




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400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 City Council


Tuesday, September 4, 2018 7:00 PM Council Chambers


A. CALL TO ORDER:

 Chirico called the meeting to order at 5:40 p.m.

B. ROLL CALL:
 Present: 5- Mayor Steve Chirico
 Councilwoman Judith Brodhead
 Councilwoman Patty Gustin
 Councilman John Krummen
 Councilman Benjamin White
 Absent: 4- Councilwoman Becky Anderson
 Councilman Kevin Coyne
 Councilman Paul Hinterlong
 Councilwoman Rebecca Obarski

C. CLOSED SESSION - 5:30 p.m.
 A motion was made by Councilwoman Gustin, seconded by Councilman White,
 to recess to Closed Session to discuss: 120/2(c)(1) Performance of a Specific
 Individual; 120/2(c)(2) Collective Bargaining; 120/2(c)(11) Pending Litigation; and
 120/2(c)(21) Approval of Minutes. The motion carried by the following vote:

 Aye: 5- Chirico, Brodhead, Gustin, Krummen, and White

 Absent: 4- Anderson, Coyne, Hinterlong, and Obarski

OPEN SESSION - 7:00 p.m.

 Chirico called the meeting to order at 7:00 p.m.

D. ROLL CALL:
 Present: 6- Mayor Steve Chirico
 Councilwoman Judith Brodhead
 Councilman Kevin Coyne
 Councilwoman Patty Gustin
 Councilman John Krummen
 Councilman Benjamin White
 Absent: 3- Councilwoman Becky Anderson
 Councilman Paul Hinterlong
 Councilwoman Rebecca Obarski




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 Also Present
 City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; Deputy City
 Attorney, Mike DiSanto; City Clerk, Pam Gallahue; Fire Chief, Mark Puknaitis;
 Police Chief, Robert Marshall; Director of Finance, Rachel Mayer; Director of
 Human Resources, James Sheehan; Director of IT, Jeff Anderson; Director of
 TED, Bill Novack; Deputy Director of TED, Jennifer Louden; Deputy Director of
 TED, Allison Laff; Director of Public Utilities - Electric, Mark Curran; Deputy
 Director of Public Utilities - Water, Amy Ries; Director of Public Works, Dick
 Dublinski

 Daily Herald, Naperville Sun, NCTV-17


E. PLEDGE TO THE FLAG:

 The pledge was given.

F. AWARDS AND RECOGNITIONS:

 Chirico held a moment of silence for, and each member of Council shared
 stories of, Mayor Emeritus A. George Pradel and offered condolences to the
 family on his passing.

1. Presentation of the 2018 Senior of the Year award to resident Barbara Appelson.

 Chirico presented the award.

2. Presentation of the Naperville Police Department’s Good Catch Award

 Chief Marshall presented the award.

3. Proclaim September as State of the Kids Outcome Initiative Month

 Krummen presented the Proclamation.

4. Proclaim September as Childhood Cancer Awareness Month

 Gustin presented the Proclamation.

G. PUBLIC FORUM:

 City of Naperville Logo
 Barbara Dubnick and Jules Prokop, requested approval to use a portion of the
 City logo in two designs on materials for the Alive Center.

 By consensus, Council approved the use of the portion of the logo as
 requested.

 Proposed DR Horton Residential Development
 Charles Bruce, spoke against the development due to public safety, traffic,
 schools, and the impact to home values for residents in South Pointe and High
 Meadow subdivisions.

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 Kidsmatter
 Kamala Martinez introduced herself as the new Executive Director of
 Kidsmatter and thanked the Council for 17 years of support.

 DuPage County Stormwater
 Janice Anderson, County Board Member, and Kay McKeehan, SCARCE,
 discussed the new environmental service project and accompanying
 medallions for stormwater drains.

 Dublinski explained the City's "Adopt-a-Drain" program which begins October 1.

H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE
CONSENT AGENDA:
 A motion was made by Councilwoman Brodhead, seconded by Councilwoman
 Gustin, to use the Omnibus method to approve the Consent Agenda. The motion
 carried by the following vote:

 Aye: 6- Chirico, Brodhead, Coyne, Gustin, Krummen, and White

 Absent: 3- Anderson, Hinterlong, and Obarski

I. CONSENT AGENDA:
 A motion was made by Councilwoman Brodhead, seconded by Councilwoman
 Gustin, to approve the Consent Agenda with the exception of item I12: pass the
 ordinance approving a setback variance from Section 6-16-5:2.2.5.1 and deny the
 request for a height variance from Section 6-16-5:2.2.4 of the Naperville Municipal
 Code in order to install a monument sign for the Speedway gas station located at
 631 N. Route 59, Naperville - PZC 18-1-010. The motion carried by the following
 vote:

 Aye: 6- Chirico, Brodhead, Coyne, Gustin, Krummen, and White

 Absent: 3- Anderson, Hinterlong, and Obarski


1. Approve the regular City Council meeting minutes of August 21, 2018



 Council approved.


2. Approve the award of Option Year One to Contract 17-182, Security Camera Installation,
 to Pace Systems for an amount not to exceed $453,780


 Council approved.


3. Approve the award of Option Year One to Contract 16-257, Snow Removal Services for
 Parking Lots, to Tovar Snow Professionals for an amount not to exceed $119,850



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 Council approved.


4. Approve the award of Option Year One to Contract 16-258, Specialty Winter Operations,
 to Tovar Snow Professionals for an amount not to exceed $250,000


 Council approved.


5. Approve the award of Bid 18-174, Coatings for Wastewater Clarifier 7, to G.P.
 Maintenance Services, Inc. for an amount not to exceed $135,000, plus a 5% contingency


 Council approved.


6. Waive the applicable provisions of the Naperville Procurement Code to set prices for
 2018/2019 and award Procurement 18-215, Roadway Snow Removal, to various
 contractors for an amount not to exceed $390,000 and for the period of October 1, 2018
 through April 30, 2019 (Requires six positive votes)


 Council approved the award.


7. Accept the record of Emergency Procurement 18-217, Concrete Restoration, to
 Brummel’s Concrete Inc. for an amount of $50,000


 Council accepted.


8. Approve the award of Change Order #1 to Contract 17-020, Custodial/Janitorial Services
 for City Sites, to Citywide Building Maintenance for an amount not to exceed
 $143,476.63 and a total award of $833,023.27


 Council approved.


9. Approve the award of Change Order #1 to Contract 18-002, 2018 Street Resurfacing
 Program - City, to K-Five Construction Company for an amount not to exceed
 $241,707.50 and a total award of $3,367,246


 Council approved.


10. Accept the public underground and street improvements for Sedgwick Development, 80
 Forest Avenue and Arbor Terrace


 Council accepted.


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11. Approve the City Council meeting schedule for September, October and November 2018



 Council approved.


12. Pass the ordinance approving a setback variance from Section 6-16-5:2.2.5.1 and deny
 the request for a height variance from Section 6-16-5:2.2.4 of the Naperville Municipal
 Code in order to install a monument sign for the Speedway gas station located at 631 N.
 Route 59, Naperville - PZC 18-1-010
 Erik Nuedling, Petitioner, explained that the widening of Route 59 has caused
 limited visibility, the need for setback and height variances, and discussed the
 revised design of the sign.

 Laff explained the standards have been uniformly applied along Route 59 and
 that staff and the PZC recommend approval of the setback variance and denial
 of the height variance.

 Council discussed other signs in the area, traffic patterns, and line of sight.
 A motion was made by Councilwoman Gustin, seconded by Councilman White,
 to pass the ordinance approving a setback variance from Section 6-16-5:2.2.5.1
 and approving the request for a height variance from Section 6-16-5:2.2.4 of the
 Naperville Municipal Code in order to install a monument sign for the Speedway
 gas station located at 631 N. Route 59, Naperville - PZC 18-1-010. The motion
 carried by the following vote:

 Aye: 6- Chirico, Brodhead, Coyne, Gustin, Krummen, and White

 Absent: 3- Anderson, Hinterlong, and Obarski


13.




 Pass the ordinance to establish temporary traffic controls and issue a Special Event
 Permit to Sts. Peter and Paul Catholic Church for their Annual School Fun Fair on Friday,
 September 28, 2018
 Enactment No.: ORD 18-104

 Council passed.


14. Pass the ordinance to establish temporary traffic controls and issue a Special Event
 permit for the North Central College Homecoming Parade on Saturday, October 27, 2018
 Enactment No.: ORD 18-105

 Council passed.

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15. Pass the ordinance to establish temporary traffic controls and issue a Special Event
 Permit for the 2018 Downtown Naperville Trick-or-Treat Event on Sunday, October 28,
 2018
 Enactment No.: ORD 18-106

 Council passed.


16. Pass the ordinance establishing temporary traffic controls and issue a Special Event
 Permit, including an Amplifier Permit, for the Naperville Half Marathon and 5K scheduled
 for Sunday, October 21, 2018
 Enactment No.: ORD 18-107

 Council passed.


17. Waive the first reading and pass the ordinance amending Chapter 7 (Peddlers and
 Solicitors) of Title 3 (Business and License Regulations) of the Naperville Municipal Code
 pertaining to Downtown Food Vendor Regulations. (Requires six positive votes)
 Enactment No.: ORD 18-108

 Council passed.


18. Continue consideration of the ordinance authorizing execution of a boundary agreement
 between the City of Naperville and the Village of Plainfield to the November 7, 2018
 meeting.


 Council continued.


19. Conduct the first reading of an ordinance amending Sections 3-3-11:1 and 3-3-11:2 of
 the Naperville Municipal Code pertaining to the Class G - Beer and Wine Package Sale
 and setting the limit of available Class M - Recreational liquor licenses at 13.


 Council conducted.

J. PUBLIC HEARINGS:

K. OLD BUSINESS:

L. ORDINANCES AND RESOLUTIONS:

M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE:

N. PETITIONS AND COMMUNICATIONS:

O. REPORTS AND RECOMMENDATIONS:

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1. Provide direction regarding options that may be used to address existing non-conforming
 pole signs located along East Ogden Avenue.
 Council discussed the existing pole signs, administrative review, a definitive
 date to have all the signs down, appropriateness of a waiver or moratorium on
 fees, the possibility of a grant program, and the intent of the 2008 ordinance.

 DiSanto discussed cases upholding amortization periods, defensible economic
 situations, length of time to comply and that offering more options to comply will
 put the City in a better position to withstand a legal challenge.

 Laff explained that there has been no determination on responsibility to pay for
 conforming signs.

 Council discussed hardships for owners and if the ordinance is burdensome it
 may cause a chilling effect to potential tenants.

 Laff explained that Council approved a standard for signs on Ogden Avenue and
 that businesses will have options.

 Council discussed having the Chamber of Commerce and property owners
 collaborate with staff on a solution.




 Hinterlong entered the meeting at 8:02 p.m.


2. Deny the request for a variance from Section 6-2-10:5 of the Naperville Municipal Code
 to allow for construction of a parking pad at the subject property located at 626 S.
 Webster Street, Naperville - PZC 18-1-061
 Brad Drendel, Petitioner, discussed the request and stated that increased
 parking restrictions and number of events in the area has caused a need to
 build a safe space for children to play as well as an auxiliary parking space.

 Council discussed stormwater impact, sport courts, neighborhood benefits, and
 hardships in the area.
 A motion was made by Councilwoman Gustin, seconded by Councilman White,
 to approve the request for a variance from Section 6-2-10:5 of the Naperville
 Municipal Code to allow for construction of a parking pad at the subject property
 located at 626 S. Webster Street, Naperville - PZC 18-1-061. The motion carried by
 the following vote:

 Aye: 7- Chirico, Brodhead, Coyne, Gustin, Hinterlong, Krummen, and White

 Absent: 2- Anderson, and Obarski


3. Receive the report on the City's service levels as part of the 2019 financial priorities
 guidance discussions and direct staff accordingly
 Krieger gave opening comments and an overview of the goals for the agenda

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 item discussion.

 Schatz discussed the City's mission statement, how it guides priorities, and
 introduced City service level challenges and successes.

 Mayer detailed downward service level indicators including response to resident
 requests, fire department response times, and the increase in finance call
 center wait time.

 Krieger outlined resource categories that will be explored such as technology,
 equipment, capital, and staffing. Also discussed was topics for the September
 18 meeting such as the amount of flexibility Council will accept on property
 taxes, cash reserves, and debt reduction tools.

 Council discussed intentional headcount, the Statement of Open Accounts
 (SOA) process, and setting the tax levy.

 Mayer stated that an electronic version of the SOA is being tested and staff is
 examining whether it is still a relevant process. She said that 82% of
 communities surveyed have an SOA process, that many charge a fee, and that
 she believes the City should improve the current process not discontinue it.

 Council discussed stressing the system, technology improvements,
 implementation of the new ERP, appropriate methods to measure whether staff
 is in the right positions, process improvements, increased training opportunities,
 appropriateness of using seasonal employees during busier times, negative
 comments on social media regarding utility billing, and the appropriateness of
 eliminating the ebilling option.

 Mayer explained the Case Study of the Finance Department report that was
 given as part of the agenda item and detailed vendor responses to ebill
 problems.


P. NEW BUSINESS:

 Birthday
 Chirico, and the entire Council, wished Coyne a Happy Birthday.

Q. ADJOURNMENT:
 A motion was made by Councilman Hinterlong, seconded by Councilwoman
 Gustin, to adjourn the Regular City Council Meeting of September 4, 2018 at 8:50
 p.m. The motion carried by the following vote:

 Aye: 7- Chirico, Brodhead, Coyne, Gustin, Hinterlong, Krummen, and White

 Absent: 2- Anderson, and Obarski




 /S/ Pam Gallahue

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 Pam Gallahue, PhD
 City Clerk




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