Committee of the Whole — Aurora, IL
Date: 2022-04-05

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 April 05, 2022
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, MARCH 15, 2022 COMMITTEE OF THE WHOLE
 MEETING
 22-0221 Approval of the Minutes of the Tuesday, March 15, 2022 Committee of the Whole
 Meeting.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee meeting scheduled for
 March 23, 2022 was cancelled.
 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On March 24, 2022 and Reviewed the Following Items:

 22-0077 A Resolution to append approved resolution R21-111, dated 4/26/2021 from Data
 Defenders LLC, 111 Jackson Blvd, Suite 1700, Chicago IL 60604 for
 $336,697.20.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 22-0190 A Resolution Authorizing Execution of Labor Agreement between the City of
 Aurora and Local 461 of the International Brotherhood of Electrical Workers,
 AFL/CIO.
 COMMITTEE RECOMMENDED: APPROVAL 4-0




City of Aurora Page 1 Printed on 4/1/2022
Committee of the Whole Agenda - Final April 5, 2022


 22-0197 A Resolution authorizing the purchase of One (1) 2022 Wheeled Coach Ford
 F-550 4x4 gas type 1 ambulance from Fire Service Inc., St. John, Indiana in the
 amount of $326,903.00, as well as vehicle setup and medical equipment and
 supplies for a total cost of $405,253.00 for the Aurora Fire Department.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0205 A Resolution Approving of Third-Party Administrative Services for Cities in
 Schools to administer the 2022 Summer Programs in the amount not to exceed
 $194,000.00 for the Community Services Division.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0219 A Resolution authorizing the purchase of a replacement brush chipper.

 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0227 A Resolution to enter into a Donation Agreement with the Aurora Rotary Club
 Foundation (the Foundation Arm of the Rotary Club of Aurora) for their inventory of
 lights displays.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0233 A Resolution to award a contract to Builders Paving, LLC in the bid amount of
 $8,354,588.00, and to appropriate $3,300,000.00 of MFT Funds for the 2022 City
 Wide Street Resurfacing Project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0234 A Resolution Authorizing the Third Intergovernmental Agreement between the City
 of Aurora and the Aurora Civic Center Authority Regarding the Management of
 RiverEdge Park and John C. Dunham Pavilion.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0235 A Resolution ratifying payments in the amount of $12,952.40 and approving
 estimated payments in the amount of $52,952 to Richland Community College for
 police recruit training, lodging, and meals in 2022.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0237 Introduce announcement of the availability of the Eligibility Study and Report, and
 the Redevelopment Plan and Project for the proposed East River Bend TIF
 District.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0242 A Resolution Authorizing Amita Health Saint Joseph Hospital-Elgin Employee
 Assistance Program(EAP) from January 1, 2022 through December 31, 2024.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 2 Printed on 4/1/2022
Committee of the Whole Agenda - Final April 5, 2022


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On March 22, 2022 and
 Reviewed the Following Items:
 22-0172 A Resolution to allow the Aurora Financial Empowerment Center to apply for a
 Kane County Grand Victoria Riverboat Grant, to help with staffing and
 implementation costs to support a Child Savings Account and Family Financial
 Literacy Initiative.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On March 21, 2022 and Reviewed
 the Following Items:
 22-0176 A Resolution Authorization to accept the bid from Superior Asphalt Materials LLC,
 North Aurora, IL for the Citywide Asphalt Purchase Program.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0183 A Resolution authorizing the Director of Purchasing to purchase a 3-year
 subscription for a combined Scheduling, Time and Attendance solution from
 Ultimate Kronos Group (UKG), Weston, FL and Vector Solutions, Tampa, FL, with
 2 additional option years for a total award of $1,092,230.12 with a 10%
 contingency.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0184 A Resolution to purchase a 3-year subscription for a combined, comprehensive
 Fire Records Management System (RMS) from ESO Solutions, Austin, TX and
 Vector Solutions, Tampa, FL, with 2 additional option years for a total award of
 $299,202.72.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0200 A Resolution authorizing the purchase of one replacement and one additional
 aerial forestry truck for the City of Aurora fleet from Altec Industries Inc. for
 $345,929.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0210 A Resolution to award the New Haven Ave Water Main Replacement & Storm
 Sewer Extension project located in Ward 6 to Stokes Excavating, Inc., 903
 Daisyfield Rd, Rockford, Illinois 61102 in the bid amount of seven hundred fifty
 thousand dollars and zero cents ($750,000.00).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0213 A Resolution Awarding the bid to Service Sanitation located in Aurora, Illinois for
 Portable Toilet Rental/Service for various City of Aurora Divisions
 COMMITTEE RECOMMENDED: APPROVAL 5-0

City of Aurora Page 3 Printed on 4/1/2022
Committee of the Whole Agenda - Final April 5, 2022


 22-0214 A Resolution for the Acceptance of Bid Pricing from Beary Landscape for Mowing
 & Landscape Maintenance for City Owned Park parcels
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0216 A Resolution to authorize the Director of Purchasing to execute a contract with
 Crawford, Murphy & Tilly, Aurora, IL, in the amount of $105,600 for water main
 flushing.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0225 A Resolution for the Acceptance of Bid Pricing from Contractors for Mowing
 Landscape Maintenance for Several City Departments (Bid 22-06) for a One Year
 Contract with Two Optional One Year Extensions upon mutual consent.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On March 15, 2022 and
 Reviewed the Following Items:
 22-0132 A Resolution Approving the 2022 Ward 9 Block Party Assistance Program.

 COMMITTEE RECOMMENDED: APPROVAL 4-0 (1 ABSTAIN)

 22-0208 A Resolution approving the appointment of members to the Innovation and
 Technology Advisory Commission.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 MAYOR’S REPORT

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 4 Printed on 4/1/2022
Committee of the Whole Agenda - Final April 5, 2022


 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 5 Printed on 4/1/2022

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 April 05, 2022
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called.

 A motion was made by Alderwoman Smith and seconded by Alderwoman
 Garza to allow Alderman Llamas to participate remotely in this meeting in
 anticipation of an extended illness. The motion carried by voice vote and
 Alderman Llamas participated in this meeting via Zoom.
 Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith,
 Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron
 Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, MARCH 15, 2022 COMMITTEE OF THE WHOLE
 MEETING

 22-0221 Approval of the Minutes of the Tuesday, March 15, 2022 Committee of
 the Whole Meeting.
 A motion was made by Alderwoman Hart-Burns and seconded by Alderman
 Jenkins to approve the minutes as presented. The motion carried by voice
 vote.

 PUBLIC COMMENT

 The City Clerk read the Rules for Public Comment and the following presented
 comment to the Committee of the Whole:

 1. Mr. Dan Richardson spoke regarding the Gift of Hope Organ & Tissue Donor
 Network and urged participation by the City of Aurora in the National Donate
 Life Month (April) "Light it up PURPLE!" campaign asking everyone to install a
 purple light bulb wherever possible to show support.

 2. Mr. Adam Pauley spoke regarding the City of Aurora LGBTQ Advisory
 Board.

City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final April 5, 2022



 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee meeting scheduled for
 March 23, 2022 was cancelled.

 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On March 24, 2022 and Reviewed the Following Items:

 22-0077 A Resolution to append approved resolution R21-111, dated 4/26/2021
 from Data Defenders LLC, 111 Jackson Blvd, Suite 1700, Chicago IL
 60604 for $336,697.20.
 Leela Karumuri, Director of Cyber and Technology Risk - City of Aurora, presented and
 responded to questions regarding this item.
 Jeff Anderson, Deputy CIO - City of Aurora, responded to questions regarding this
 item.
 (PLACED ON UNFINISHED BUSINESS)


 22-0190 A Resolution Authorizing Execution of Labor Agreement between the
 City of Aurora and Local 461 of the International Brotherhood of Electrical
 Workers, AFL/CIO.
 (PLACED ON CONSENT AGENDA)


 22-0197 A Resolution authorizing the purchase of One (1) 2022 Wheeled Coach
 Ford F-550 4x4 gas type 1 ambulance from Fire Service Inc., St. John,
 Indiana in the amount of $326,903.00, as well as vehicle setup and
 medical equipment and supplies for a total cost of $405,253.00 for the
 Aurora Fire Department.
 (PLACED ON CONSENT AGENDA)


 22-0205 A Resolution Approving of Third-Party Administrative Services for Cities
 in Schools to administer the 2022 Summer Programs in the amount not
 to exceed $194,000.00 for the Community Services Division.
 Simon Rodriguez, Youth Services Director - City of Aurora, responded to questions
 regarding this item.
 Theresa Shoemaker of Cities in Schools, responded to questions regarding this item.
 (PLACED ON CONSENT AGENDA)


 22-0219 A Resolution authorizing the purchase of a replacement brush chipper.

 (PLACED ON CONSENT AGENDA)



City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final April 5, 2022



 22-0227 A Resolution to enter into a Donation Agreement with the Aurora Rotary
 Club Foundation (the Foundation Arm of the Rotary Club of Aurora) for
 their inventory of lights displays.
 Marissa Spencer, Assistant Corporation Counsel - City of Aurora, responded to
 questions regarding this item.
 Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions
 regarding this item.
 (PLACED ON CONSENT AGENDA)


 22-0233 A Resolution to award a contract to Builders Paving, LLC in the bid
 amount of $8,354,588.00, and to appropriate $3,300,000.00 of MFT
 Funds for the 2022 City Wide Street Resurfacing Project.
 (PLACED ON CONSENT AGENDA)


 22-0234 A Resolution Authorizing the Third Intergovernmental Agreement
 between the City of Aurora and the Aurora Civic Center Authority
 Regarding the Management of RiverEdge Park and John C. Dunham
 Pavilion.
 (PLACED ON CONSENT AGENDA)


 22-0235 A Resolution ratifying payments in the amount of $12,952.40 and
 approving estimated payments in the amount of $52,952 to Richland
 Community College for police recruit training, lodging, and meals in
 2022.
 (PLACED ON CONSENT AGENDA)


 22-0237 Introduce announcement of the availability of the Eligibility Study and
 Report, and the Redevelopment Plan and Project for the proposed East
 River Bend TIF District.
 (PLACED ON CONSENT AGENDA)


 22-0242 A Resolution Authorizing Amita Health Saint Joseph Hospital-Elgin
 Employee Assistance Program(EAP) from January 1, 2022 through
 December 31, 2024.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final April 5, 2022



 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On March 22, 2022 and
 Reviewed the Following Items:

 22-0172 A Resolution to allow the Aurora Financial Empowerment Center to apply
 for a Kane County Grand Victoria Riverboat Grant, to help with staffing
 and implementation costs to support a Child Savings Account and
 Family Financial Literacy Initiative.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On March 21, 2022 and Reviewed
 the Following Items:

 22-0176 A Resolution Authorization to accept the bid from Superior Asphalt
 Materials LLC, North Aurora, IL for the Citywide Asphalt Purchase
 Program.
 (PLACED ON CONSENT AGENDA)


 22-0183 A Resolution authorizing the Director of Purchasing to purchase a 3-year
 subscription for a combined Scheduling, Time and Attendance solution
 from Ultimate Kronos Group (UKG), Weston, FL and Vector Solutions,
 Tampa, FL, with 2 additional option years for a total award of
 $1,092,230.12 with a 10% contingency.
 (PLACED ON CONSENT AGENDA)


 22-0184 A Resolution to purchase a 3-year subscription for a combined,
 comprehensive Fire Records Management System (RMS) from ESO
 Solutions, Austin, TX and Vector Solutions, Tampa, FL, with 2 additional
 option years for a total award of $299,202.72.
 (PLACED ON CONSENT AGENDA)


 22-0200 A Resolution authorizing the purchase of one replacement and one
 additional aerial forestry truck for the City of Aurora fleet from Altec
 Industries Inc. for $345,929.00.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final April 5, 2022



 22-0210 A Resolution to award the New Haven Ave Water Main Replacement &
 Storm Sewer Extension project located in Ward 6 to Stokes Excavating,
 Inc., 903 Daisyfield Rd, Rockford, Illinois 61102 in the bid amount of
 seven hundred fifty thousand dollars and zero cents ($750,000.00).
 (PLACED ON CONSENT AGENDA)


 22-0213 A Resolution Awarding the bid to Service Sanitation located in Aurora,
 Illinois for Portable Toilet Rental/Service for various City of Aurora
 Divisions
 Jolene Coulter, Director of Purchasing - City of Aurora, responded to questions
 regarding this item.
 (PLACED ON CONSENT AGENDA)


 22-0214 A Resolution for the Acceptance of Bid Pricing from Beary Landscape
 for Mowing & Landscape Maintenance for City Owned Park parcels
 (PLACED ON CONSENT AGENDA)


 22-0216 A Resolution to authorize the Director of Purchasing to execute a
 contract with Crawford, Murphy & Tilly, Aurora, IL, in the amount of
 $105,600 for water main flushing.
 (PLACED ON CONSENT AGENDA)


 22-0225 A Resolution for the Acceptance of Bid Pricing from Contractors for
 Mowing Landscape Maintenance for Several City Departments (Bid
 22-06) for a One Year Contract with Two Optional One Year Extensions
 upon mutual consent.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On March 15, 2022 and
 Reviewed the Following Items:

 22-0132 A Resolution Approving the 2022 Ward 9 Block Party Assistance
 Program.
 (PLACED ON CONSENT AGENDA)


 22-0208 A Resolution approving the appointment of members to the Innovation
 and Technology Advisory Commission.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final April 5, 2022



 MAYOR’S REPORT

 Mayor Irvin congratulated the City of Aurora Water Production Division on
 being awarded the Best Water in the State of Illinois.

 ALDERMAN'S CORNER

 Alderman Donnell presented a PowerPoint presentation update on Ward 4.


 CLOSED SESSION

 There was no need for a closed session.


 ADJOURN

 A motion was made by Alderwoman Hart-Burns and seconded by Alderman
 Franco to adjourn. The motion carried by voice vote and the meeting
 adjourned at 5:56 p.m.

 Submitted by:

 _______________________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 6