Finance Committee — Aurora, IL
Date: 2017-07-25

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee
 Alderman Bob O'Connor,
 Agenda - Final Chairman
 Alderman Edward J. Bugg
 Tuesday Alderman Ted Mesiacos
 Alderman Rick Mervine, Alternate
 July 25, 2017
 3:00 PM



CALL TO ORDER:

 APPROVAL OF MINUTES

17-00634 Approval of the minutes from the Finance Committee meeting on 07/11/2017 .

 AGENDA

17-00582 A Resolution authorizing the Mayor and City Clerk to execute the warranty
 deeds to convey properties owned by the City to the Illinois State Toll Highway
 Authority associated with the construction of the Eola Road and I-88 Tollway
 Interchange.

17-00635 A Resolution Authorizing a License Agreement with the Aurora Metropolitan
 Exposition Auditorium and Office Building Authority for Rental of RiverEdge
 Park for the Aurora Hispanic Heritage Advisory Board to hold Fiestas Patrias
 Aurora on September 16 and 17, 2017 in an amount not to exceed $46,200.

17-00647 A Resolution to execute Local Agency Agreement by appropriating funds for
 Randall Road and Greenview Drive Sidewalk project and to award Thomas
 Engineering Group with Phase III Construction Engineering Contract for the
 sidewalk project. The project is located in Ward 1 (Greenview Drive) and Ward
 5 (Randall Road).

17-00664 A Resolution authorizing the Mayor and City Clerk to execute a not to exceed
 agreement for Construction Phase Engineering services in the amount of
 $65,000 and approval of an amendment in the amount of $3000 for Design
 Phase Engineering services with Crawford, Murphy & Tilly, Inc.

17-00665 A Resolution Authorizing a Contract with W.E. Mundy Landscaping & Garden
 Center, Inc., 1135 Mitchell Road, Suite 100, Aurora, IL 60505 to accept the unit
 prices submitted for the Citywide Landscape Repair & Maintenance Contract .

17-00666 A Resolution Authorizing the Mayor and City Clerk to Execute an Agency
 Agreement between the State of Illinois and the City of Aurora for Funding the
 Rehabilitate Airfield Signage and Update Pavement Marking Project .




City of Aurora Page 1 Printed on 7/21/2017
Finance Committee Agenda - Final July 25, 2017


17-00675 A Resolution Resolution approving the upgrade to the Aurora Police
 Department Sound System by FH Paschen, S.N. Nielsen & Associates LLC, in
 an amount of $91,250 .00.

17-00668 Financial Reports for the Fiscal Year Ended December 31, 2016. Including the
 following 10 (10) reports: City of Aurora Comprehensive Annual Financial
 Report; Tax Incremental Financing Report on Compliance with Public Act
 85-1142 for the following District Funds: #1 (Downtown), #3 (River City), #4
 (Bell Gale Area), #5 (West River Area), #6 (East River Area), #7 (West
 Farnsworth Area), #8 (East Farnsworth Area); Single Audit Report; and
 Management Letter.

 HELD

17-00515 A Resolution authorizing the transfer of City of Aurora owned property located
 at 727 Orchard Av Aurora, IL 60506 (PIN# 15-15-328-037), to the Fox Valley
 Park District.).

ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 7/21/2017

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes
 Tuesday
 July 25, 2017
 3:00 PM
 Alderman Bob O'Connor, Chairman
 Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 Alderman Rick Mervine, Alternate


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:09 PM.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alt - Alderman
 Rick Mervine
 Absent: 1 - Alderman Ted Mesiacos


 OTHERS PRESENT

 Steve Lord, Hector Ochoa, Jim Savio

 City of Aurora: Chuck Nelson, Mayor's Office; Jolene Coulter, Purchasing;
 Stacey Hamling, Finance; Linda Reed, Accounting; Steve Andras, Engineering;
 Ken Schroth, Public Works; Bill Wiet, Development Services; Dan Feltman,
 Engineering; Jim Birchall, Neighborhood Standards; Bob Greene, Engineering;
 Roopa Anjanappa, Engineering; Alderman Donnell, Ward 4; Connie Krug,
 Aldermen's Office


 APPROVAL OF MINUTES

 17-00634 Approval of the minutes from the Finance Committee meeting on
 07/11/2017.
 A motion was made by Alderman Bugg, seconded by Chairperson O'Connor,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 2

 Abstain: 1


 AGENDA

 17-00582 A Resolution authorizing the Mayor and City Clerk to execute the

City of Aurora Page 1
Finance Committee Meeting Minutes July 25, 2017

 warranty deeds to convey properties owned by the City to the Illinois
 State Toll Highway Authority associated with the construction of the
 Eola Road and I-88 Tollway Interchange .
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00635 A Resolution Authorizing a License Agreement with the Aurora
 Metropolitan Exposition Auditorium and Office Building Authority for
 Rental of RiverEdge Park for the Aurora Hispanic Heritage Advisory
 Board to hold Fiestas Patrias Aurora on September 16 and 17, 2017 in
 an amount not to exceed $46,200.
 A motion was made by Alt - Alderman Mervine, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00647 A Resolution to execute Local Agency Agreement by appropriating
 funds for Randall Road and Greenview Drive Sidewalk project and to
 award Thomas Engineering Group with Phase III Construction
 Engineering Contract for the sidewalk project . The project is located in
 Ward 1 (Greenview Drive) and Ward 5 (Randall Road).
 A motion was made by Alt - Alderman Mervine, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00664 A Resolution authorizing the Mayor and City Clerk to execute a not to
 exceed agreement for Construction Phase Engineering services in the
 amount of $65,000 and approval of an amendment in the amount of
 $3000 for Design Phase Engineering services with Crawford, Murphy
 & Tilly, Inc.
 A motion was made by Alt - Alderman Mervine, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00665 A Resolution Authorizing a Contract with W.E. Mundy Landscaping &
 Garden Center, Inc., 1135 Mitchell Road, Suite 100, Aurora, IL 60505
 to accept the unit prices submitted for the Citywide Landscape Repair
 & Maintenance Contract .
 Committee requested clarification of some items.

 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00666 A Resolution Authorizing the Mayor and City Clerk to Execute an
City of Aurora Page 2
Finance Committee Meeting Minutes July 25, 2017

 Agency Agreement between the State of Illinois and the City of Aurora
 for Funding the Rehabilitate Airfield Signage and Update Pavement
 Marking Project.
 A motion was made by Alt - Alderman Mervine, seconded by Chairperson
 O'Connor, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 17-00675 A Resolution Resolution approving the upgrade to the Aurora Police
 Department Sound System by FH Paschen, S.N. Nielsen & Associates
 LLC, in an amount of $91,250 .00.
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00668 Financial Reports for the Fiscal Year Ended December 31, 2016.
 Including the following 10 (10) reports: City of Aurora Comprehensive
 Annual Financial Report; Tax Incremental Financing Report on
 Compliance with Public Act 85-1142 for the following District Funds: #1
 (Downtown), #3 (River City), #4 (Bell Gale Area), #5 (West River
 Area), #6 (East River Area), #7 (West Farnsworth Area), #8 (East
 Farnsworth Area); Single Audit Report; and Management Letter .
 A motion was made by Alt - Alderman Mervine, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 HELD

 17-00515 A Resolution authorizing the transfer of City of Aurora owned property
 located at 727 Orchard Av Aurora, IL 60506 (PIN# 15-15-328-037), to
 the Fox Valley Park District.).
 This Resolution was held


 ADJOURNMENT:

 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that the meeting be adjourned. Chairman O'Connor adjourned the meeting at
 4:02 PM. The motion carried

 Ayes: 3

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 3