Creative Portland Corporation — Portland, ME
Date: 2025-02-05
Time: 15:30

P.O. Box 4675 | Portland, ME | 04112 | 207-370-4784


 Board of Directors Meeting
 Wednesday, February 5, 2025
 3:30 PM


 Join Zoom Meeting
 https://us02web.zoom.us/j/86863090990
 Meeting ID: 868 6309 0990


 --- One tap mobile
 +13092053325,,86863090990#
 US +13126266799,,86863090990#
 US (Chicago) ---
 Dial by your location
 • +1 309 205 3325 US
 • +1 312 626 6799 US (Chicago)
 • +1 646 558 8656 US (New York)
 • +1 646 931 3860 US
 • +1 301 715 8592 US (Washington DC)
 • +1 305 224 1968 US
 • +1 564 217 2000 US
 • +1 669 444 9171 US
 • +1 669 900 9128 US (San Jose)
 • +1 689 278 1000 US
 • +1 719 359 4580 US
 • +1 253 205 0468 US
 • +1 253 215 8782 US (Tacoma)
 • +1 346 248 7799 US (Houston)
 • +1 360 209 5623 US
 • +1 386 347 5053 US
 • +1 507 473 4847 US
 Meeting ID: 868 6309 0990
Find your local number: https://us02web.zoom.us/u/kbVUr2woeN
 AGENDA


1. Welcome and President's Comments
2. Consent Agenda
 A. January Minutes (see attachment)
 B. January Financing (see attachment)
 VOTE: to accept consent agenda
3. Board Business - Part 1
 A. Welcome Zsofia McMullin, new Board Member (Board Intros)
4. Executive Director Update
 A. a. Staff & Program Policies
 b. FFAW Feb 7th
 c. Feb 14th e-blast fundraising drive
 d. Monday Morning Drop By Report (February 3 with Justin Alfond)
 e. CP Gallery 2025 - OPEN CALL for 8th juried show, "Acceptance"
 f. Music Festivals & Music Venue Updates

5. Board Business - Part 2
 A. a. Tentative dates for Spring Retreat
 b. March 10th City Council Workshop prep
 c. Board Share

6. FY25 Board Meetings: April 2, May 7 & June 4, 2025

P.O. Box 4675 | Portland, ME | 04112 | 207-370-4784


 Board of Directors Meeting
 Wednesday, February 5, 2025
 3:30 PM


 Join Zoom Meeting
 https://us02web.zoom.us/j/86863090990
 Meeting ID: 868 6309 0990


 --- One tap mobile
 +13092053325,,86863090990#
 US +13126266799,,86863090990#
 US (Chicago) ---
 Dial by your location
 • +1 309 205 3325 US
 • +1 312 626 6799 US (Chicago)
 • +1 646 558 8656 US (New York)
 • +1 646 931 3860 US
 • +1 301 715 8592 US (Washington DC)
 • +1 305 224 1968 US
 • +1 564 217 2000 US
 • +1 669 444 9171 US
 • +1 669 900 9128 US (San Jose)
 • +1 689 278 1000 US
 • +1 719 359 4580 US
 • +1 253 205 0468 US
 • +1 253 215 8782 US (Tacoma)
 • +1 346 248 7799 US (Houston)
 • +1 360 209 5623 US
 • +1 386 347 5053 US
 • +1 507 473 4847 US
 Meeting ID: 868 6309 0990
Find your local number: https://us02web.zoom.us/u/kbVUr2woeN



 Page 1
 AGENDA


1. Welcome and President's Comments
2. Consent Agenda
 A. January Minutes (see attachment)
 B. January Financing (see attachment)
 VOTE: to accept consent agenda
3. Board Business - Part 1
 A. Welcome Zsofia McMullin, new Board Member (Board Intros)
4. Executive Director Update
 A. a. Staff & Program Policies
 b. FFAW Feb 7th
 c. Feb 14th e-blast fundraising drive
 d. Monday Morning Drop By Report (February 3 with Justin Alfond)
 e. CP Gallery 2025 - OPEN CALL for 8th juried show, "Acceptance"
 f. Music Festivals & Music Venue Updates

5. Board Business - Part 2
 A. a. Tentative dates for Spring Retreat
 b. March 10th City Council Workshop prep
 c. Board Share

6. FY25 Board Meetings: April 2, May 7 & June 4, 2025




 Page 2
 Creative Portland Board Meeting Minutes
 Wednesday, January 8, 2025
 via ZOOM

Attendance:
Board Members:
Kate Anker (Immediate Past President), David Brenerman,Tae Chong, Gib Foltz, Eliza Ginn,
Lindsay Hancock, Clare E. Hannan (Vice President), Herb Ivy (President), Dinah Minot
(Assistant Secretary), Dawn Reshen-Doty (Treasurer), Matt Schwach (Secretary), and Greg
Watson (ex officio)
Staff: Dinah Minot; Walks Tall Keith
Absent:Kirstie Archambault, Lucy Comaskey, Daniel Minter, Councilor Regina Phillips


1. Welcome & President’s Comments (Herb Ivy presiding) (3:33pm)
Herb welcomed everyone to our January board meeting. Plan to discuss fundraising and retreat
ideas.

2. Consent Agenda at 3:34pm (November Minutes and December Financials)​
ACTION: Vote to approve Consent Agenda: Unanimously approved. Motioned by Dawn
Reshen-Doty, Second by Kate Anker.


3. Executive Director Update (3:34pm - 4:20pm)​

General
  ●​ Dinah is in California and informed us that she is safe from the wildfires.
  ●​ Kirstie shared a draft of a blog for self guided tours for Visit Portland.
  ●​ Creative Portland Workshop with the City Council is scheduled for March 10.
  ●​ We will be also be doing a separate presentation for the Visit Portland board. TBD
  ●​ We will hold space for advocacy committees.
  ●​ We hired a new Graphic Designer / Outreach Coordinator. Their name is Midori Morrow. ​

Fundraising
 ●​ We had our fall campaign. It did not meet our goal of $30,000.
 ●​ Reminder to board members, please donate for our board challenge.

Grants
 ●​ We will pursue the Bloomberg Asphalt grant next year. Hopefully 100K - a match of 50K
 ●​ Other grants of interest:
 ○​ NEA Our Town and Arts Project
 ○​ Maine Office of Tourism (MOT) Marketing Enterprise
 ○​ Other grant opportunities we are researching and exploring.

Programming
 ●​ 3500 downloads to date. Website gaining traction. App tech updates will be done by
 contractor Skye Priestley, previously employed by Yarn.




 Page 3
 ●​ Discussed 2025 Creative Portland gallery exhibit
 ○​ Theme and title tbd around the topic of Resilience.
 ○​ Gib will represent CP Board along with Dinah and four other community
 leaders/stakeholders (reps from Notch8 Gallery, volunteer Lisa Prickett, Casco
 Bay Artisans, 82 Parris).
 ○​ Open call will be released in the February and March newsletter.
 ●​ January 6, 2025 Monday Morning Drop By was a success.
 ●​ Special thanks to Matt and Clare hosting.
 ○​ 25+ attendance, mostly artists.
 ○​ Maine Arts Commission grant info session with Eli Cabanas.
 ○​ Discussed workshops through NEFA
 ●​ January First Friday Art Walk was slow, but it was very cold that day.

Sustainability
 ●​ Creative Portland will have a City Council workshop on March 10, 2025. Dinah wants to
 present a powerpoint and a brief sizzle reel - then have points of discussion afterwards.
 ●​ We will have a small committee meeting to discuss the March 10 workshop. Ideas from
 the committee meeting will be brought to the board at our next meeting in February.
 ●​ Board retreat in the Spring will focus on sustainability.

4. Board Business & Volunteer Discussion (4:20pm-4:58pm)

Board Retreat
 ●​ Will likely be a half day event.
 ●​ The group agreed on discussing:
 ○​ Sustainability
 ○​ Structure of Creative Portland
 ○​ Aligning CP with tourism sector
 ○​ Board Recruitment
 ○​ Program Development
 ○​ Succession Plan


Fundraising
 ●​ Discussed fundraising strategies - tackle at the retreat.
 ●​ Promote ourselves as convenors / advocates as well as promote programs.

General
  ●​ Tae diiscussed the decline in tourism / changes in tourist demographics.
  ●​ We will be doing a presentation for the Visit Portland board. TBD
  ●​ Board recruitment: were still looking for a lawyer and fundraiser.

Motion to adjourn by Herb Ivy, second by Clare Hannan. Approved unanimously.
Adjourned at 4:58pm.

Meeting minutes submitted by Walks Tall Keith.




 Page 4
Accrual Basis Creative Portland
 Statement of Activity
 Profit & Loss
 Budget vs. Actual
 July through January 2025

 Full FY25 $ Over % of Total
 Jul - Jan 25
 Budget Budget Budget
 Ordinary Income/Expense
 Income
 4100 · Operations (unrestricted) 115,200 242,300 -127,100 47.54%
 4200 · Programs 7,500 45,000 -37,500 16.67%
 Total Income 122,700 287,300 -164,600 42.71%
 Cost of Goods Sold
 5000 · Cost of Programs 14,393 47,500 -33,107 30.3%
 Total COGS 14,393 47,500 -33,107 30.3%
 Gross Profit 108,307 239,800 -131,493 45.17%
 Expense
 6000 · Marketing 838 7,250 -6,412 11.56%
 6100 · Personnel 95,834 170,900 -75,066 56.08%
 6200 · Occupancy Expenses 4,334 7,800 -3,466 55.57%
 6300 · Travel 0 3,000 -3,000 0.0%
 6500 · Professional Services 6,010 34,600 -28,590 17.37%
 6600 · Operating Expenses 5,735 15,290 -9,555 37.51%
 Total Expense 112,751 238,840 -126,089 47.21%
 Net Ordinary Income (4,444) 960 -5,404 -462.98%
 Other Income/Expense
 Other Income
 7000 · Other Income-Expense 53 50 3 106.32%
 Total Other Income 53 50 3 106.32%
 Net Other Income 53 50 3 106.32%
 Net Income (4,391) 1,010 -5,401 -434.78%




 Page 1 of 2
 Page 5
Accrual Basis Creative Portland
 Statement of Financial Position
 As of January 31, 2025


 Dec 31, 24 Nov 30, 24 $ Change % Change
 ASSETS
 Current Assets
 Checking/Savings
 1010 · Creative Portland Checking 79,322 41,092 38,229 93.0%
 1011 · GSB Savings 5265 90,545 90,537 8 0.0%
 1015 · Petty Cash 1,558 1,258 300 23.9%
 Total Checking/Savings 171,424 132,887 38,537 29.0%
 Other Current Assets
 1220 · Other Receivable - 2,930 (2,930) -100.0%
 Total Other Current Assets - 2,930 (2,930) -100.0%
 Total Current Assets 171,424 135,817 35,607 26.2%
 Fixed Assets
 1400 · Fixed Assets 35,796 36,097 (300) -0.8%
 Total Fixed Assets 35,796 36,097 (300) -0.8%

 TOTAL ASSETS 207,220 171,914 35,307 20.5%
 LIABILITIES & EQUITY
 Liabilities
 Current Liabilities
 Accounts Payable
 2000 · Accounts Payable 591 - 591 100.0%
 Total Accounts Payable 591 - 591 100.0%
 Other Current Liabilities
 2500 · Fiscal Sponsorship Liability 67,496 67,496 - 0.0%
 Total Other Current Liabilities 67,496 67,496 - 0.0%
 Total Current Liabilities 68,087 67,496 591 0.9%
 Total Liabilities 68,087 67,496 591 0.9%
 Equity
 3100 · Unrest'd Net Assets 143,524 143,524 - 0.0%
 Net Income (4,391) (39,107) 34,715 88.8%
 Total Equity 139,133 104,418 34,715 33.2%

 TOTAL LIABILITIES & EQUITY 207,220 171,914 35,307 20.5%




 Page 2 of 2
 Page 6