Emergency Telephone System Board  — Naperville, IL
Date: 2020-09-17

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Emergency Telephone System Board

Thursday, September 17, 2020 3:00 PM On Zoom - Open agenda to see instructions



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding this Emergency Telephone System Board meeting remotely.

The commissioners and staff participating in tonight’s meeting are all in different locations in
accordance with social distancing guidelines, and steps have been taken to ensure that the
Commissioners can hear one another and all discussion and testimony. The public has been
provided notice of alternative means of access to the meeting so they are able to
contemporaneously hear all discussion, testimony and votes. All votes shall be taken by roll call.

TO JOIN A MEETING:
The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to
participate. Simply follow the instruction below.

To login on your computer or iPad:
Click the link to join the webinar (and password if required) provided on this agenda. Once
connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen
and wait for the Chairman to recognize you. You will be unmuted. There will be a few second
delay after you’re unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and
password if required) provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until
your mic will be live. Please identify yourself for the public record and speak clearly.

PARTICIPATION GUIDELINES:
All viewpoints are welcome, positive comments and constructive criticism are encouraged.
Speakers must refrain from harassing or directing threats or personal attacks at Commission
members, staff, other speakers or members of the public. Comments made to intentionally
disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow
for city business to be accomplished.


City of Naperville Page 1 Printed on 9/15/2020
Emergency Telephone System Meeting Agenda September 17, 2020
Board



You are invited to a Zoom webinar:

Join from a PC, Mac, iPad, iPhone or Android device:
Click to join: https://zoom.us/j/99091240328?pwd=RHhkUWFoWjk4dXNFVUxUR0F0RnNRQT09
Passcode: 142970

Or join by phone:
Dial(for higher quality, dial a number based on your current location):
US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 346 248 7799 or +1 669
900 6833 or +1 253 215 8782
Webinar ID: 990 9124 0328
Passcode: 142970
International numbers available: https://zoom.us/u/amQeJSOLY

A. CALL TO ORDER:

Chairman Marshall:
I would like to call the Emergency Telephone System Board meeting for September 17, 2020 to
order.

On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the Covid-19 pandemic.

Accordingly, we are once again holding the Emergency Telephone System Board meeting
remotely. The commissioners and staff participating in today’s meeting are all in different
locations in accordance with social distancing guidelines.

Any individual desiring to listen and/or participate in the meeting by telephone, or through the
electronic meeting platform known as Zoom, has also been provided that opportunity using the
log-in information provided on the Agenda for tonight’s meeting.

Just a reminder that all speakers are asked to present their comments in a respectful and
courteous manner. If inappropriate language or comments are expressed during this meeting,
we will mute the speaker and end their participation.

B. ROLL CALL:


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Emergency Telephone System Meeting Agenda September 17, 2020
Board



C. PUBLIC FORUM:

D. OLD BUSINESS:

E. NEW BUSINESS:

F. REPORTS:
1. 20-1034 Approve the May 21, 2020 ETSB Minutes

2. 20-1035 Review the E911 Surcharge Fund Report for May 1 to August 31, 2020

3. 20-1036 Approve the Naperville Expenditures for Reimbursement Report for May 1
 to August 31, 2020

4. 20-1037 Approve the budget transfer from the E911 Fund to the City of Naperville
 General Fund

5. 20-1038 Approve the Aurora Expenditures for Reimbursement Report for January 1
 to August 31, 2020

6. 20-1039 Approve the withdrawal from the E911 Fund to the City of Aurora


G. COMMUNICATIONS

 1. City of Naperville

 2. City of Aurora

 3. City of North Aurora


H. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 3 Printed on 9/15/2020

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Thursday, September 17, 2020

 3:00 PM



 On Zoom - Open agenda to see instructions



Emergency Telephone System Board
Emergency Telephone System Meeting Minutes - Final September 17, 2020
Board

CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding this Emergency Telephone System Board meeting remotely.

The commissioners and staff participating in tonight’s meeting are all in different locations in
accordance with social distancing guidelines, and steps have been taken to ensure that the
Commissioners can hear one another and all discussion and testimony. The public has been
provided notice of alternative means of access to the meeting so they are able to
contemporaneously hear all discussion, testimony and votes. All votes shall be taken by roll call.

TO JOIN A MEETING:
The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to
participate. Simply follow the instruction below.

To login on your computer or iPad:
Click the link to join the webinar (and password if required) provided on this agenda. Once
connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen
and wait for the Chairman to recognize you. You will be unmuted. There will be a few second
delay after you’re unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and
password if required) provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until
your mic will be live. Please identify yourself for the public record and speak clearly.

PARTICIPATION GUIDELINES:
All viewpoints are welcome, positive comments and constructive criticism are encouraged.
Speakers must refrain from harassing or directing threats or personal attacks at Commission
members, staff, other speakers or members of the public. Comments made to intentionally
disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow
for city business to be accomplished.




City of Naperville Page 1 Printed on 12/18/2020
Emergency Telephone System Meeting Minutes - Final September 17, 2020
Board

You are invited to a Zoom webinar:

Join from a PC, Mac, iPad, iPhone or Android device:
Click to join: https://zoom.us/j/99091240328?pwd=RHhkUWFoWjk4dXNFVUxUR0F0RnNRQT09
Passcode: 142970

Or join by phone:
Dial(for higher quality, dial a number based on your current location):
US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 346 248 7799 or +1 669
900 6833 or +1 253 215 8782
Webinar ID: 990 9124 0328
Passcode: 142970
International numbers available: https://zoom.us/u/amQeJSOLY

A. CALL TO ORDER:

 Chief Marshall called the zoom meeting to order at 3:03 PM and read opening
 comments to provide the public with information as to why the meeting is being
 held remotely.


B. ROLL CALL:
 Present 10 - Kenneth VanAndel, Russ Matson, David Fisher, Carl Franco, Gary Krienitz, Robert
 Marshall, Mark McGee, Kristen Ziman, Jacqueline Hobday, and ETSB Theresa
 Sullivan
 Absent 2- Richard Fowler, and Mark Puknaitis


C. PUBLIC FORUM:

 Marshall asked if there were any speakers or guests for Public Forum. A
 community member, identified as Luke on Zoom, acknowledged his attendance
 in the meeting through the Zoom chat. He was attending the meeting to
 observe, not to discuss a specific topic.

D. OLD BUSINESS:

E. NEW BUSINESS:

 Marshall noted that Richard Fowler's board term will be ending in December.
 Mayor Chirico will be recommending Fowler's reappointment to City Council
 prior to his term expiring.

F. REPORTS:

1. Approve the May 21, 2020 ETSB Minutes

 Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of
 the Governor’s disaster proclamation, and Mayor Chirico’s executive order, all
 votes shall be taken by roll call.


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Emergency Telephone System Meeting Minutes - Final September 17, 2020
Board


 A motion was made by McGee to approve the minutes of the May 21, 2020
 meeting as presented, seconded by Van Andel.

 Aye: 9- VanAndel, Matson, Fisher, Franco, Krienitz, Marshall, McGee, Ziman, and ETSB
 Sullivan

 Excused: 1- Hobday

 Absent: 2- Fowler, and Puknaitis


2. Review the E911 Surcharge Fund Report for May 1 to August 31, 2020

 Marshall referenced the receipts collected totaling $1,869,356.50 from the E911
 surcharge funds. These receipts have been deposited in the Naperville E911 fund;
 $1,066,559.18 allocated to Naperville and $802,797.32 to Aurora. It was confirmed that all
 distribution percentages of Aurora zip codes had been identified, and all funds being held
 by the Kane County ETSB and the State were paid to Aurora as of the May 2020
 meeting.

3. Approve the Naperville Expenditures for Reimbursement Report for May 1 to August 31,
 2020
 A motion was made by Franco to approve the Naperville Expenditures for
 Reimbursement totaling $982,785.57, seconded by Van Andel.

 Aye: 9- VanAndel, Matson, Fisher, Franco, Krienitz, Marshall, McGee, Ziman, and ETSB
 Sullivan

 Excused: 1- Hobday

 Absent: 2- Fowler, and Puknaitis


4. Approve the budget transfer from the E911 Fund to the City of Naperville General Fund

 A motion was made by Ziman to approve the budget transfer from the E911 Fund
 to the City of Naperville General Fund totaling $982,785.57, seconded by Franco.

 Aye: 9- VanAndel, Matson, Fisher, Franco, Krienitz, Marshall, McGee, Ziman, and ETSB
 Sullivan

 Excused: 1- Hobday

 Absent: 2- Fowler, and Puknaitis


5. Approve the Aurora Expenditures for Reimbursement Report for January 1 to August 31,
 2020
 A motion was made by Ziman to approve the Aurora Expenditures for
 Reimbursement totaling $3,425,698.54, seconded by Franco.

 Aye: 9- VanAndel, Matson, Fisher, Franco, Krienitz, Marshall, McGee, Ziman, and ETSB
 Sullivan

 Excused: 1- Hobday

 Absent: 2- Fowler, and Puknaitis


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Emergency Telephone System Meeting Minutes - Final September 17, 2020
Board


6. Approve the withdrawal from the E911 Fund to the City of Aurora

 A motion was made by Franco to approve the withdrawal from the E911 Fund to
 the City of Aurora totaling $802,797.32, seconded by Krienitz.

 Aye: 9- VanAndel, Matson, Fisher, Franco, Krienitz, Marshall, McGee, Ziman, and ETSB
 Sullivan

 Excused: 1- Hobday

 Absent: 2- Fowler, and Puknaitis

G. COMMUNICATIONS

 1. City of Naperville

 Matson stated that Naperville telecommunicators would be moving to the
 backup communications center in the near future while new Harris Radio
 consoles are installed in PSAP. Naperville is also moving forward with its Next
 Generation 911 project. The project timeline includes the vendor being on site in
 October, equipment being installed in November and December and training to
 take place in the first quarter of 2021.

 2. City of Aurora

 Hobday stated the Harris Radio upgrade is complete at Aurora.
 Telecommunicators are currently training on the new consoles. The Aurora
 timeline for the Next Generation 911 project is similar to Naperville's timeline.

 3. City of North Aurora

 Fisher recognized Naperville Officer English for his recent heroic actions while
 off-duty. Officer English alerted seven people of a house fire, and assisted them
 in exiting the residence which was fully engulfed in flames on the front side.

H. ADJOURNMENT:
 With no further business to come before the board, a motion was made by
 Franco to adjourn the meeting at 3:20 PM, seconded by Van Andel. The next
 scheduled meeting is set for December 17, 2020.

 /S/ Jill Bridges
 Jill Bridges

 Aye: 9- VanAndel, Matson, Fisher, Franco, Krienitz, Marshall, McGee, Ziman, and ETSB
 Sullivan

 Excused: 1- Hobday

 Absent: 2- Fowler, and Puknaitis




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