Finance Committee — Aurora, IL
Date: 2020-06-11

FINANCE COMMITTEE MEETING
 City of Aurora REMOTE ACCESS ONLY
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Thursday Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 June 11, 2020 Alderman Emmanuel Llamas

 3:00 PM

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
Phone Number: +1 312-626-6799
Meeting ID: 854 8907 2320

THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
AGENDA CLERK NO LATER THAN 1:00 PM ON JUNE 11, 2020 - VIA EMAIL AT
aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST
PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
PUBLIC.

CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

20-0207 Approval of the minutes of the Finance Committee meeting held on March 12,
 2020.

 PUBLIC COMMENT

 AGENDA

20-0203 A Resolution Authorizing the Mayor to execute both Local Agency Agreement for
 Federal participation with the State of Illinois and Phase 1 Preliminary Engineering
 Agreement with Civiltech Engineering , Inc. and the Appropriation of Motor Fuel
 Tax Funds for Farnsworth Avenue at Marshall Boulevard and Illinois Prairie Path
 Segment/Intersection Improvement (MFT # 19-00331-00-SP).



City of Aurora Page 1 Printed on 6/11/2020
Finance Committee Agenda - Final June 11, 2020


20-0229 A Resolution to execute the Intergovernmental Agreement between City of Aurora,
 Illinois and Aurora Civic Center Authority (ACCA) for the Paramount Riverwalk
 Promenade and North Island Center Plaza improvements.

20-0278 A Resolution Requesting approval to purchase DocuSign Contract Lifecycle
 Management (CLM) from Carahsoft Technology Corporation of Reston, Virginia,
 through the GSA Cooperative Purchasing Agreement for an amount not to exceed
 $143,701 over a 3 year period .

20-0288 A Resolution Authorizing the Acceptance of Bid pricing from Various Contractors
 for Supplemental Snow Removal Services and Snow and Ice Control Services for
 a two year contract with optional two one year extensions for the Division of Street
 Maintenance.

 CLOSED SESSION

 ADJOURNMENT:

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 6/11/2020

FINANCE COMMITTEE
 City of Aurora MEETING REMOTE
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes
 Thursday
 June 11, 2020
 3:00 PM
 Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 Alderman Emmanuel Llamas

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA
 TELEPHONE:
 Phone Number: +1 312-626-6799
 Meeting ID: 854 8907 2320

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH
 THE AGENDA CLERK NO LATER THAN 1:00 PM ON JUNE 11, 2020 - VIA EMAIL
 AT aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020. SPEAKERS
 MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE
 MEETING WILL BE ACCESSED AND THE TOPIC OF THEIR COMMENT. THE
 PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT
 NAMES MAY BE VISIBLE TO THE PUBLIC.

 CALL TO ORDER:

 Chairperson Bob O'Connor called the meeting to order at 3:00 p.m.


 ROLL CALL

 Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl
 Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas

 OTHERS PRESENT

 CITY OF AURORA:
 Denzel Lee, IT; Angel Johnson, IT; Miguel Flores, IT; Michael Pegues, IT; Marty
 Lyons, Finance; Alex Alexandrou, Mayor's Office; Jason Bauer, Engineering;
 Bob Greene, Engineering; Cristal Colon, Aldermen's Office; Tim Forbes, Street
 Maintenance; Jeane Beck, Aldermen's Office; Jeff Anderson, IT; Jolene
 Coulter, Purchasing; Ken Schroth, Engineering; Rick Veenstra, Law; Roopa
 Anjanappa, Engineering; Sandy Strueber, Aldermen's Office; Tim Weidner,

City of Aurora Page 1
Finance Committee Meeting Minutes June 11, 2020

 Engineering; Shelly Windett, Aldermen's Office

 APPROVAL OF MINUTES

 20-0207 Approval of the minutes of the Finance Committee meeting held on
 March 12, 2020.
 A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that
 this agenda item be accepted and filed. The motion carried.

 Alderman Hart-Burns joined the meeting at 3:04 p.m.

 Ayes: 4

 Abstain: 1


 PUBLIC COMMENT

 No members of the public present.


 AGENDA

 20-0203 A Resolution Authorizing the Mayor to execute both Local Agency
 Agreement for Federal participation with the State of Illinois and Phase 1
 Preliminary Engineering Agreement with Civiltech Engineering , Inc. and
 the Appropriation of Motor Fuel Tax Funds for Farnsworth Avenue at
 Marshall Boulevard and Illinois Prairie Path Segment/Intersection
 Improvement (MFT # 19-00331-00-SP).
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0229 A Resolution to execute the Intergovernmental Agreement between City
 of Aurora, Illinois and Aurora Civic Center Authority (ACCA) for the
 Paramount Riverwalk Promenade and North Island Center Plaza
 improvements.
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0278 A Resolution Requesting approval to purchase DocuSign Contract
 Lifecycle Management (CLM) from Carahsoft Technology Corporation of
 Reston, Virginia, through the GSA Cooperative Purchasing Agreement
 for an amount not to exceed $143,701 over a 3 year period .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.


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Finance Committee Meeting Minutes June 11, 2020


 Ayes: 5


 20-0288 A Resolution Authorizing the Acceptance of Bid pricing from Various
 Contractors for Supplemental Snow Removal Services and Snow and Ice
 Control Services for a two year contract with optional two one year
 extensions for the Division of Street Maintenance .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 CLOSED SESSION


 ADJOURNMENT:

 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this meeting be adjourned. The motion carried. Chairperson O'Connor
 adjourned the meeting at 3:42 p.m.

 Ayes: 5


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 3