Committee of the Whole — Aurora, IL
Date: 2024-04-16

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 April 16, 2024
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, APRIL 2, 2024 COMMITTEE OF THE WHOLE MEETING

 24-0251 Approval of the Minutes of the Tuesday, April 2, 2024, Committee of the Whole
 Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On April 10, 2024
 and Reviewed the Following Items:
 24-0217 An Ordinance Approving an amendment to the Plan Description for Parcel 4 and
 Parcel 5 of the Lincoln Prairie Planned Development District on the property
 located south of Del Webb Boulevard, east of Eola Road and Route 30 and north
 of 111th Street
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0218 A Resolution Approving a Preliminary Plan and Plat for Lincoln Crossing South
 Subdivision located at southeast corner of Eola Road and Del Webb Boulevard
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0223 A Resolution authorizing the Mayor execute an Agency Agreement with the State
 of Illinois Department of Transportation, Division of Aeronautics and a
 not-to-exceed agreement for Construction Phase Engineering Services in the
 amount of $53,200 with Crawford, Murphy and Tilly, Inc. for the Overlay SE
 Quadrant Airport Perimeter Roadways-Phase 2 Project (ARR 4565) located at the
 Aurora Municipal Airport.
 COMMITTEE RECOMMENDED: APPROVAL 5-0


City of Aurora Page 1 Printed on 4/12/2024
Committee of the Whole Agenda - Final April 16, 2024


 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On April 11, 2024 and Reviewed the Following Items:

 24-0231 A Resolution to award a contract to Geneva Construction Co. in the amount of
 $5,616,891.50, and to appropriate $3,500,000.00 of MFT Funds for the 2024
 Citywide Street Resurfacing-EAST project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0233 A Resolution authorizing the City to accept a grant award $250,000.00 from the
 Illinois Department of Commerce and Economic Opportunity.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0234 A Resolution Establishing 2024 Golf Rates at Phillips Park Golf Course.

 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0242 A Resolution authorizing the execution of real estate contracts to purchase
 properties and appropriating REBUILD Illinois Bond Funds required for the Indian
 Trail Road Signal Modernization and Resurfacing (Edgelawn to Highland) Project
 in the amount of $5,000.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 The Finance Committee also walked on and discussed item #24-0216, listed under
 "New Business" of this agenda.
 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On April 9, 2024 and
 Reviewed the Following Items:
 24-0150 A Resolution establishing the maximum number of Class B: On-Site Consumption
 liquor licenses (unofficially related to the application from BAU Of Illinois, Inc. d/b/a
 Blueberry Hill Pancake House at 405 N Eola Rd #O-P, Aurora, IL 60502) - Ward
 10.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0245 A Resolution ratifying payments for the current invoice (Waubonsee invoice
 #S0033580, $78,105.26) and approving the following amount of $81,897.74, an
 estimate of what will be used for the remaining year, to be paid to the Waubonsee
 Community College for paramedic training in 2024).
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 2 Printed on 4/12/2024
Committee of the Whole Agenda - Final April 16, 2024


 24-0247 A Resolution authorizing the Director of Purchasing to enter into a 36-month
 renewal of a subscription to CLEAR Proflex law enforcement database service,
 provided Thompson-Reuters West Publishing Corporation of Eagan, Minnesota
 for an amount not to exceed $78,013.08.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On April 8, 2024 and Reviewed the
 Following Items:
 24-0230 A Resolution to award a contract to Geneva Construction Co. in the amount of
 $3,315,113.00 for the 2024 Citywide Street Resurfacing-WEST/NORTH project.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0237 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 M/M Peters Construction, Inc., in the amount of $884,445.76 to infill vaults located
 under the sidewalk along Broadway from Benton Street to New York Street.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0238 A Resolution to award the Hoyles Avenue and Jackson Street Sewer Separation
 and Water Main Replacement project located in Ward 3 to Fox Excavating Inc. of
 Batavia, IL in the bid amount of $939,285.00.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0249 A Resolution authorizing the Director of Purchasing to execute Change Order
 Number 1 to the contract with National Technologies (NTI) in the amount of
 $122,000 for the relocation of existing fiber along Indian Trail Road in Ward 1.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On April 2, 2024 and
 Reviewed the Following Items:
 24-0053 An Ordinance Amending Chapter 29, Article II, Creating "Section 32, Fleeing and
 Eluding."
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0193 A Resolution approving the reappointment of John Duggan to the Aurora Police
 Pension Board.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0225 An Ordinance amending Chapter 2, Article 2-IV of the Code of Ordinances
 pertaining to the organization of the City's Departments.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 3 Printed on 4/12/2024
Committee of the Whole Agenda - Final April 16, 2024


 24-0235 A Resolution approving the appointment of Julian Mendoza to the Aurora Youth
 Council.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0240 A Resolution approving the appointment of Viral Shah to the Fire Code Board of
 Appeals and the Permanent Building & Fire Code Committee.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0239 Update on process for planned changes to Article 25-VII, "General Business
 Registration" of the Code of Ordinances.
 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W.]

 NEW BUSINESS

 24-0216 A Resolution to purchase a three-year contract to Insight Public Sector, Chandler,
 AZ, for Hyperconverged Infrastructure (HCI) Managed Service of city-wide server
 infrastructure for a total amount not to exceed $1,217,185.92.

 24-0252 A Resolution approving the appointment of Keith Wouk as Director of IT
 Operations.

 24-0275 A Resolution approving the appointment of Kathleen Watson as Assistant
 Corporation Counsel II.

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4 Printed on 4/12/2024

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 April 16, 2024
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:06 p.m. and the roll was called.

 Alderman Tolliver was not present for the roll call but arrived at the Committee
 of the Whole Meeting at 5:17 p.m. and remained for the duration of the
 meeting.

 Alderman Llamas left the meeting at 5:41 p.m.
 Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman
 Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch,
 Alderman Ron Woerman, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, APRIL 2, 2024 COMMITTEE OF THE WHOLE MEETING

 24-0251 Approval of the Minutes of the Tuesday, April 2, 2024, Committee of the
 Whole Meeting.
 A motion was made by Alderwoman Smith and seconded by Alderman Laesch
 to approve and file the minutes as presented. The motion carried by voice
 vote.

 MAYOR’S REPORT

 A moment of silence was observed in honor of Christian Medrano, Aurora Fire
 Department Firefighter Recruit, who passed on April 12, 2024.

 PUBLIC COMMENT

 There were no members of the public wishing to present comments to the
 Committee of the Whole.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final April 16, 2024



 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On April 10, 2024
 and Reviewed the Following Items:

 24-0217 An Ordinance Approving an amendment to the Plan Description for
 Parcel 4 and Parcel 5 of the Lincoln Prairie Planned Development
 District on the property located south of Del Webb Boulevard, east of
 Eola Road and Route 30 and north of 111th Street
 Ed Sieben, Director of Zoning and Planning - City of Aurora, introduced speakers on
 behalf of the petitioners in this matter who presented regarding this item.
 (PLACED ON CONSENT AGENDA)


 24-0218 A Resolution Approving a Preliminary Plan and Plat for Lincoln Crossing
 South Subdivision located at southeast corner of Eola Road and Del
 Webb Boulevard
 (PLACED ON CONSENT AGENDA)


 24-0223 A Resolution authorizing the Mayor to execute an Agency Agreement
 with the State of Illinois Department of Transportation, Division of
 Aeronautics and a not-to-exceed agreement for Construction Phase
 Engineering Services in the amount of $53,200 with Crawford, Murphy
 and Tilly, Inc. for the Overlay SE Quadrant Airport Perimeter
 Roadways-Phase 2 Project (ARR 4565) located at the Aurora Municipal
 Airport.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On April 11, 2024 and Reviewed the Following Items:

 24-0231 A Resolution to award a contract to Geneva Construction Co. in the
 amount of $5,616,891.50, and to appropriate $3,500,000.00 of MFT
 Funds for the 2024 Citywide Street Resurfacing-EAST project.
 Ken Schroth, Director of Public Works - City of Aurora, responded to questions
 regarding this item.
 (PLACED ON CONSENT AGENDA)


 24-0233 A Resolution authorizing the City to accept a grant award $250,000.00
 from the Illinois Department of Commerce and Economic Opportunity.
 (PLACED ON CONSENT AGENDA)

City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final April 16, 2024



 24-0234 A Resolution Establishing 2024 Golf Rates at Phillips Park Golf Course.

 (PLACED ON CONSENT AGENDA)


 24-0242 A Resolution authorizing the execution of real estate contracts to
 purchase properties and appropriating REBUILD Illinois Bond Funds
 required for the Indian Trail Road Signal Modernization and Resurfacing
 (Edgelawn to Highland) Project in the amount of $5,000.00.
 (PLACED ON CONSENT AGENDA)


 The Finance Committee also walked on and discussed item #24-0216, listed under
 "New Business" of this agenda.

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On April 9, 2024 and
 Reviewed the Following Items:

 24-0150 A Resolution establishing the maximum number of Class B: On-Site
 Consumption liquor licenses (unofficially related to the application from
 BAU Of Illinois, Inc. d/b/a Blueberry Hill Pancake House at 405 N Eola Rd
 #O-P, Aurora, IL 60502) - Ward 10.
 Sandra Chionis of Blueberry Hill Pancake House was present and introduced herself to
 the Committee of the Whole.
 (PLACED ON CONSENT AGENDA)


 24-0245 A Resolution ratifying payments for the current invoice (Waubonsee
 invoice #S0033580, $78,105.26) and approving the following amount of
 $81,897.74, an estimate of what will be used for the remaining year, to
 be paid to the Waubonsee Community College for paramedic training in
 2024).
 (PLACED ON CONSENT AGENDA)


 24-0247 A Resolution authorizing the Director of Purchasing to enter into a
 36-month renewal of a subscription to CLEAR Proflex law enforcement
 database service, provided Thompson-Reuters West Publishing
 Corporation of Eagan, Minnesota for an amount not to exceed
 $78,013.08.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final April 16, 2024



 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On April 8, 2024 and Reviewed the
 Following Items:

 24-0230 A Resolution to award a contract to Geneva Construction Co. in the
 amount of $3,315,113.00 for the 2024 Citywide Street
 Resurfacing-WEST/NORTH project.
 (PLACED ON CONSENT AGENDA)


 24-0237 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with M/M Peters Construction, Inc., in the amount of
 $884,445.76 to infill vaults located under the sidewalk along Broadway
 from Benton Street to New York Street.
 (PLACED ON CONSENT AGENDA)


 24-0238 A Resolution to award the Hoyles Avenue and Jackson Street Sewer
 Separation and Water Main Replacement project located in Ward 3 to
 Fox Excavating Inc. of Batavia, IL in the bid amount of $939,285.00.
 (PLACED ON CONSENT AGENDA)


 24-0249 A Resolution authorizing the Director of Purchasing to execute Change
 Order Number 1 to the contract with National Technologies (NTI) in the
 amount of $122,000 for the relocation of existing fiber along Indian Trail
 Road in Ward 1.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On April 2, 2024 and
 Reviewed the Following Items:

 24-0053 An Ordinance Amending Chapter 29, Article II, Creating "Section 32,
 Fleeing and Eluding."
 Nydia Molina, Assistant Corporation Counsel - City of Aurora, presented and responded
 to questions regarding this item.
 Officer Chris Arbet - Aurora Police Department, presented and responded to questions
 regarding this item.
 (PLACED ON UNFINISHED BUSINESS)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final April 16, 2024



 24-0193 A Resolution approving the reappointment of John Duggan to the Aurora
 Police Pension Board.
 (PLACED ON CONSENT AGENDA)


 24-0225 An Ordinance amending Chapter 2, Article 2-IV of the Code of
 Ordinances pertaining to the organization of the City's Departments.
 (PLACED ON CONSENT AGENDA)


 24-0235 A Resolution approving the appointment of Julian Mendoza to the Aurora
 Youth Council.
 (PLACED ON CONSENT AGENDA)


 24-0240 A Resolution approving the appointment of Viral Shah to the Fire Code
 Board of Appeals and the Permanent Building & Fire Code Committee.
 (PLACED ON CONSENT AGENDA)


 24-0239 Update on process for planned changes to Article 25-VII, "General
 Business Registration" of the Code of Ordinances.
 (INFORMATION ONLY)


 NEW BUSINESS

 24-0216 A Resolution to purchase a three-year contract to Insight Public Sector,
 Chandler, AZ, for Hyperconverged Infrastructure (HCI) Managed Service
 of city-wide server infrastructure for a total amount not to exceed
 $1,217,185.92.
 Jeff Anderson, Deputy CIO - City of Aurora, presented and responded to questions
 regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


 24-0252 A Resolution approving the appointment of Keith Wouk as Director of IT
 Operations.
 (PLACED ON CONSENT AGENDA)


 24-0275 A Resolution approving the appointment of Kathleen Watson as
 Assistant Corporation Counsel II.
 (PLACED ON UNFINISHED BUSINESS)


 ALDERMAN'S CORNER

 Alderman Bill Donnell presented an update on the 4th Ward.



City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final April 16, 2024



 CLOSED SESSION

 A motion was made by Alderwoman Smith and seconded by Alderman Laesch
 to enter into a closed session pursuant to Section 2(c)(1) of the Open Meetings
 Act to discuss the appointment, employment, compensation, discipline,
 performance, or dismissal of specific employees, independent contractors,
 volunteers or legal counsel for the public body. The motion carried by the
 following vote. The open session of the Committee of the Whole meeting
 adjourned at 6:07 p.m. and the closed session was called to order at 6:11 p.m.

 Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman
 Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman
 Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman

 ADJOURN

 The closed session meeting was held and adjourned at 6:22 p.m.




 Submitted by:

 __________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 6