Finance — Charleston, WV
Date: 2026-02-02
Time: 18:30

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Monday, February 2, 2026
 6:30 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 1-20-2026

 II. RESOLUTIONS:

 a. Resolution No. 26-016 - Authorizing approval of Amendment No. 6 of the FY 2025-2026
 General Fund Budget.

 b. Resolution No. 26-017 - Authorizing the Mayor or City Manager to approve and execute
 multiple Change Orders relating to the Charleston Fire Department station renovation
 project.

 c. Resolution No. 26-018 - Authorizing the Mayor or City Manager to enter into a contract with
 WHP Training Towers for the purchase, delivery, and installation of a new training
 apparatus for Charleston Fire Department.

 d. Resolution No. 26-019 - Authorizing the Mayor or City Manager to enter into a contract with
 Crayon Software Experts, LLC for the purchase of Microsoft Enterprise Mobility and Security
 licensing for the City’s existing Microsoft 365 accounts.



 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Monday, February 2, 2026
 6:30 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 1-20-2026

 II. RESOLUTIONS:

 a. Resolution No. 26-016 - Authorizing approval of Amendment No. 6 of the FY 2025-2026
 General Fund Budget.

 b. Resolution No. 26-017 - Authorizing the Mayor or City Manager to approve and execute
 multiple Change Orders relating to the Charleston Fire Department station renovation
 project.

 c. Resolution No. 26-018 - Authorizing the Mayor or City Manager to enter into a contract with
 WHP Training Towers for the purchase, delivery, and installation of a new training
 apparatus for Charleston Fire Department.

 d. Resolution No. 26-019 - Authorizing the Mayor or City Manager to enter into a contract with
 Crayon Software Experts, LLC for the purchase of Microsoft Enterprise Mobility and Security
 licensing for the City’s existing Microsoft 365 accounts.



 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

 Page | 1 of
 MINUTES
 FINANCE COMMITTEE MEETING
 6:30 P.M., JANUARY 20, 2026
 AV ROOM #308, CITY HALL


Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to
order at 6:30 p.m., January 20, 2026.

A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:

Joseph Jenkins, Chair
Becky Ceperley
Mary Beth Hoover
Larry Moore
Chad Robinson
Shawn Taylor

Absent:
Brent Burton, Vice Chair


Other Councilmembers present:
Frank Annie
Harper Gardner
Chelsea Steelhammer
Joe Solomon
Caitlin Cook
John Gianola




 I. DISCUSSION:

 a. Approval of Previous Minutes - Councilmember Taylor asked for unanimous consent
to dispense with the reading of the minutes for the January 5, 2026 meeting and that they be
approved as distributed. There were no objections, and the minutes were approved.




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 II. RESOLUTIONS:

 a. Resolution No. 26-010 – Authorizing the Mayor or City Manager to enter into a one-year
 agreement with SHI for computer and server security platform for virus protection and
 response Information Systems at a total of $33,133.56 pursuant to a competitively
 sourced contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to enter into a one-year agreement with
 SHI for computer and server security platform for virus protection and response
 Information Systems at a total of $33,133.56 pursuant to a competitively sourced
 contract.


City Manager Ben Mishoe added that the contract is a one-year renewal for a server security
platform.

From the audience, Councilmember Gardner asked why this was renewed one year at a time. IS
Director Adam Cottrell replied that they were hoping to use a state contract, but it was not
ready yet.

Councilmember Taylor moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-010 approved.




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 b. Resolution No. 26-011 – Authorizing the Mayor or City Manager to purchase a new John
 Deere 5075E Cab Utility Tractor with a 17-foot Side Fold Boom and other accessories
 from Deere & Company for the Public Grounds Department in the amount of
 $133,948.98 pursuant to a competitively bid statewide contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase a new John Deere 5075E Cab
 Utility Tractor with a 17-foot Side Fold Boom and other accessories from Deere &
 Company for the Public Grounds Department in the amount of $133,948.98 pursuant to
 a competitively bid statewide contract.


City Manager Ben Mishoe added that the purchase will replace an old tractor that will be used
for landscaping. It was budgeted for in the current budget.

Councilmember Taylor moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-011 approved.




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 c. Resolution No. 26-012 – Authorizing the Mayor or City Manager to enter into an
 intergovernmental agreement with the West Virginia State Treasurer’s Office for
 lockbox services for the Charleston Fire Department’s ambulance billing payments and
 reaffirming the City’s participation in the investment pools in the Consolidated Fund
 administered by the West Virginia Board of Treasury Investments authorized in
 Resolution No. 744-10, approved on April 19, 2010. There is currently no cost to the
 local government to participate.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to enter into an intergovernmental
 agreement with the West Virginia State Treasurer’s Office for lockbox services for the
 Charleston Fire Department’s ambulance billing payments and reaffirming the City’s
 participation in the investment pools in the Consolidated Fund administered by the
 West Virginia Board of Treasury Investments authorized in Resolution No. 744-10,
 approved on April 19, 2010. There is currently no cost to the local government to
 participate.


City Manager Ben Mishoe added that the West Virginia State Treasurer’s Office offers lockbox
services for municipalities at no charge.

Councilmember Jenkins confirmed with Finance Director Any Wood that that the City has
already been a participant in the investment pool, but the agreement requires that the City
needs to be re-approved as a participant.

Councilmember Taylor moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-012 approved.




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 d. Resolution No. 26-013 – Authorizing the City Treasurer to transfer the amount of
 $1,000,000.00 from the Sinking Fund (Fund 3100) to the Other Federal Grants Fund
 (Fund 2083) for the purposes of funding the required grant match for repairs to the
 swimming pool at Cato Park, and to transfer any remaining balance in the Sinking Fund
 in amount of $1,360,820.75, plus any accumulated interest, to the Other Federal Grants
 Fund for the purposes of funding any non-federal share required for the Capitol
 Connector RAISE Construction Grant. The balance in the Sinking Fund exceeds the
 purposes for which it was established.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the City Treasurer is authorized to transfer the amount of $1,000,000.00 from the
 Sinking Fund (Fund 3100) to the Other Federal Grants Fund (Fund 2083) for the
 purposes of funding the required grant match for repairs to the swimming pool at Cato
 Park, and to transfer any remaining balance in the Sinking Fund in amount of
 $1,360,820.75, plus any accumulated interest, to the Other Federal Grants Fund for the
 purposes of funding any non-federal share required for the Capitol Connector RAISE
 Construction Grant. The balance in the Sinking Fund exceeds the purposes for which it
 was established.


City Manager Ben Mishoe added that the recent study of city-owned pools suggested that the
pool at Cato Park was in the most need. Federal funds were available to help with those repairs.
The remaining balance in the Sinking Funds will go to the Capitol Connector Project.

Councilmember Robinson wanted to know why Cato’s pools in particular was getting repaired.
Mishoe replied that Cato needed some immediate work, and the grant has some restrictions
that Cato Park already meets. They are looking at grants for the remaining three pools. Chief of
Staff Matt Sutton added that Cato is the most used pool and is in the most dire need of repairs
to avoid a shut down.

Councilmember Taylor moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-013 approved.




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 e. Resolution No. 26-014 – Authorizing the Mayor or City Manager to submit a grant
 application up to the amount of $2,000,000.00, which if awarded would include a
 $1,000,000.00 match by the City, to make improvements to the Cato Park swimming
 pool, or any other City-owned pools for which the funding may qualify.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to submit a grant application up to the
 amount of $2,000,000.00, which if awarded would include a $1,000,000.00 match by
 the City, to make improvements to the Cato Park swimming pool, or any other City-
 owned pools for which the funding may qualify.


Councilmember Taylor moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-014 approved.




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 f. Resolution No. 26-015 – Authorizing the Mayor or City Manager to enter into a grant
 agreement with the Federal Highways Administration for construction of the Capital
 Connector project, in which City Council authorizes up to $1,360,820.75 of non-federal
 funding pursuant to the most recent cost-estimate. The final amount of the project will
 be determined by competitive bid.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to enter into a grant agreement with the
 Federal Highways Administration for construction of the Capital Connector project, in
 which City Council authorizes up to $1,360,820.75 of non-federal funding pursuant to
 the most recent cost-estimate. The final amount of the project will be determined by
 competitive bid.


City Manager Ben Mishoe added that the resolution, in part, recognizes that there is a shortfall
in estimated funding for the project. It will allow the City to go forward with the grant
application.

Councilmember Hoover asked when the project would likely start. Mishoe replied that the
design had been completed, but it was not possible to know the start date. However, the bid
will go out as soon as possible.

Councilmember Jenkins confirmed with Mishoe that there is a 15% contingency built into the
estimate.

Councilmember Taylor moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-015 approved.




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g. Bill No. 8066 – A Bill and order determining the necessity for continuance of additional
 levies for the fiscal years beginning July 1, 2027, July 1, 2028, July 1, 2029, and July 1,
 2030, for current general governmental expenses, and providing for submission to the
 voters within the City of Charleston of the question of a continuance of the additional
 levy at the primary election to be held on May 12, 2026.

 Providing for the continuance of the levy rate, providing for publication of notice
 of the election to authorize the additional levy; providing for application of the primary
 election laws to such primary election, authorizing the City Clerk and Kanawha County
 Clerk to furnish election officials with proper election supplies and make publication of
 this ordinance, delivery of this ordinance to the Ballot Commissioners and the printing
 of ballots; providing the form of the official ballot; and providing for the voting precincts
 and determining those entitled to vote.

 WHEREAS, after full information and consideration thereof, the Council of the City of
 Charleston, West Virginia, is of the opinion and finds that the maximum levies for
 current expenses for the general fund purposes of said City authorized to be laid by the
 provisions of Section 14, Chapter 11, Article 8 of the Code of West Virginia, 1931, as
 amended, will not provide sufficient funds for the four fiscal years which begin,
 respectively, on the first day of July 2027, 2028, 2029, and 2030, and to cover
 expenditures properly payable from said funds, including expenditures for the purpose
 hereinafter set out, and having ascertained that the amounts hereinafter shown, in
 excess of the amount raised by regular levies, will be needed by the said City of
 Charleston during each of said four fiscal years for the purpose as follows, and that such
 levies constitute a continuance of the additional levies heretofore provided for the fiscal
 years beginning respectively on the first day of July 2027, 2028, 2029, and 2030, and
 that an election should be held pursuant to the provisions of Section 16 and 17 of Article
 8, Chapter 11 of the Code of West Virginia, 1931, as amended; therefore,




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Be it Ordained by the City Council of the City of Charleston, West Virginia:

(1) The purpose for which additional funds are needed by said City for each of the four
fiscal years beginning July 1, 2027, July 1, 2028, July 1, 2029, and July 1, 2030, are
current, general governmental expenses.

(2) The amounts considered necessary for each of said purposes for each fiscal year
beginning on the date indicated are as follows:

July 1, 2027

To be allocated evenly for the current expenses of the:
Charleston Police Department $1,694,049
Charleston Fire Department $1,694,049
Charleston Parks & Recreation Department $1,694,049
 TOTAL EXPENDITURES $5,082,147
Allowance for tax discounts, delinquencies, exonerations,
and uncollectable taxes (7.5%) $406,724
 TOTAL AMOUNT OF ADDITIONAL LEVY $5,488,871

July 1, 2028

To be allocated evenly for the current expenses of the:
Charleston Police Department $1,694,049
Charleston Fire Department $1,694,049
Charleston Parks & Recreation Department $1,694,049
 TOTAL EXPENDITURES $5,082,147
Allowance for tax discounts, delinquencies, exonerations,
and uncollectable taxes (7.5%) $406,724
 TOTAL AMOUNT OF ADDITIONAL LEVY $5,488,871

July 1, 2029

To be allocated evenly for the current expenses of the:
Charleston Police Department $1,694,049
Charleston Fire Department $1,694,049
Charleston Parks & Recreation Department $1,694,049
 TOTAL EXPENDITURES $5,082,147
Allowance for tax discounts, delinquencies, exonerations,
and uncollectable taxes (7.5%) $406,724
 TOTAL AMOUNT OF ADDITIONAL LEVY $5,488,871




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July 1, 2030

To be allocated evenly for the current expenses of the:
Charleston Police Department $1,694,049
Charleston Fire Department $1,694,049
Charleston Parks & Recreation Department $1,694,049
 TOTAL EXPENDITURES $5,082,147
Allowance for tax discounts, delinquencies, exonerations,
and uncollectable taxes (7.5%) $406,724
 TOTAL AMOUNT OF ADDITIONAL LEVY $5,488,871

(3) The total amount necessary to carry out the above purposes for the term of the
levy, after making reasonable allowance for tax discounts, delinquencies, exonerations,
and uncollectable taxes as set forth above is $20,328,584.

(4) The separate and aggregate assessed valuation in each class of taxable property
within the said City of Charleston is as follows:
 i. Class I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . j. $ -0
 k. . .
 Class
 . . . II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  l. -$1,508,71
 m. Class
 . . . . . III . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . n. $2,744 - 0-
 o. . .
 Class
 . . . IV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  p. $1,973,71
 q. . . . . .
 Aggregate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . r. 0,705
 $3,482,42
 .... 3,449
(5a) The proposed additional rate of levy in cents per $100 assessed valuation on each
class of property within the said City of Charleston for the fiscal years beginning July 1,
2027, July 1, 2028, July 1, 2029, and July 1, 2030, is as follows:

Class I.......................................... 5.03 cents/$100
Class II.......................................... 10.06 cents/$100
Class IV......................................... 20.12 cents/$100

 (5b) Provided that in the event the separate and aggregate assessed evaluations of
each class of taxable property within the City of Charleston increases during the term of
the special levy, the levy rate may be adjusted so that the projected gross tax revenue
will not exceed 95% of the previous year's projected gross tax revenue. An increase in
the aggregate assessed valuation of each class of taxable property due to new
construction or improvements to existing real property, including beginning recovery of
natural resources and newly acquired personal property shall not be included in
calculating the new tax levy for the purposes of this section.

The years which the additional levies shall apply if authorized by the voters, are the
fiscal years beginning July 1, 2027, July 1, 2028, July 1, 2029, and July 1, 2030.

The Council of the City of Charleston declares that it will not issue bonds under the

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 provisions of Section 16, Article 8, Chapter 11, of the West Virginia Code of 1931, as
 amended, on approval of the voters of the proposed additional levy.

 The Council of the City of Charleston finds that additional levies were heretofore
 authorized by the voters of the City of Charleston and have been in effect for the fiscal
 years beginning July 1, 2023, July 1, 2024, July 1, 2025, and July 1, 2026, and that the
 additional levies proposed by this ordinance constitute as continuation of such
 additional levies for the fiscal years beginning July 1, 2027, July 1, 2028, July 1, 2029, and
 July 1, 2030.

 The question of such additional levies shall be submitted to the voters within the City of
 Charleston, West Virginia, at the primary election to be held in said City on the 12th day
 of May 2026.

 Notice of the election to authorize the additional levy shall be given by publication of
 this ordinance and order at least once each week for two successive weeks, both
 publications to occur within fourteen (14) consecutive days, next preceding the date of
 the election, in the Charleston Gazette-Mail, a newspaper of the general circulation
 published in the City of Charleston, West Virginia.

 All provisions of the laws concerning primary elections shall apply so far as they are
 applicable to the holding of said election and the ascertainment of the results thereof.
 The City Clerk is hereby authorized and directed to furnish the Clerk of Kanawha County
 with necessary and proper election supplies, and to do any and all things necessary and
 proper attendant to said primary election, including but not limited to, the performance
 of primary election duties imposed by law upon Clerks of the Circuit Courts in relation to
 primary elections, and shall furnish and deliver a certified copy of this ordinance and
 order to the Ballot Commissioners of the County of Kanawha, who shall take the same
 and provide for the printing of ballots, in accordance with the provisions of law, as made
 and provided, and with the provisions of this ordinance and order.

 (12) That portion of the ballot to be used in said election to authorize the additional levy
 shall be in the form substantially as follows:

h "An Election to authorize the continuation of additional levies for the years beginning
 July 1, 2027, July 1, 2028, July 1, 2029, and July 1, 2030, for the purpose of providing
 additional funds annually during such years for current expenses of the Charleston
 Police, Fire, and Parks & Recreation Departments according to the order and ordinance
 of the Council of the City of Charleston passed and adopted at its meeting on the 20th
 day of January 2026.”

 "The additional levies shall be on Class I property 5.03 cents; and on Class II property
 10.06 cents; and on Class IV property 20.12 cents; all per $100 assessed valuation."


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 "Provided that in the event the separate and aggregate assessed valuations of each class
 of taxable property within the City of Charleston increases during the term of the special
 levy, the levy rate may be adjusted so that the projected gross tax will not exceed 95%
 of the previous year’s projected gross tax revenue. An increase in the aggregate
 assessed valuation of each class of taxable property due to new construction or
 improvements to existing real property, including beginning recovery of natural
 resources, and newly acquired personal property shall not be included in calculating the
 new tax levy for purposes of this section."

 “INSTRUCTION TO THE VOTER: Those favoring and wish to vote for the proposed
 continuance of additional levies shall darken the oval completely next to "FOR THE
 LEVIES", those opposing and wish to vote against the proposed continuance of
 additional levies shall darken the oval completely before "AGAINST THE LEVIES."

 FOR THE LEVIES

 AGAINST THE LEVIES

 (13) The voting precincts within the City of Charleston as now existing and as
 established by the County Commission of Kanawha County, West Virginia, shall be, and
 the same are hereby designated as the voting precincts for such election and the
 registration of voters and the use of registration law of the State, and the City of
 Charleston hereby adopts the registration list of Kanawha County as to precincts and as
 to persons within the limits of the City of Charleston entitled to vote, as amended and
 corrected according to law as the official registration list of said City of Charleston to be
 used as such election on the said 12th day of May, 2026, and all persons who would be
 qualified to vote in the primary election shall be qualified to vote for or against said
 additional levies in said election.

 (14) After completion of the canvass of the results ofh said election, the Council of the
 City of Charleston shall convene at its regular meeting to be held in Council Chambers of
 the City Hall in said City at 7:00 p.m. on the 1st day of June, 2026, to certify the returns
 of said election, as required by law.


City Manager Ben Mishoe added that the bill authorizes the continuance of the excess levy on
the Primary ballot. The rate has not changed and is below the maximum. The revenue from the
funds will go to police, fire and parks and recreation.

Councilmember Taylor moved to approve the Bill. With members present recorded thereon as
voting unanimously in the affirmative, Chairperson Jenkins declared Bill No. 8066 approved.

Councilmember Taylor motioned to adjourn the meeting.
Meeting adjourned.

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 Resolution No. 26-016

 Introduced in Council: Adopted by Council:

 February 2, 2025

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-016 - Authorizing approval of Amendment No. 6 of the FY 2025-2026 General
2 Fund Budget as indicated on the attached list of accounts.
3
4 Be it Resolved by the Council of the City of Charleston, West Virginia:
5
6 That Amendment No. 6 of the FY 2025-2026 General Fund Budget as indicated on the attached
7 list of accounts is approved.




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 General Fund FY 2025-2026 Budget Amendment No. 06 - February 2, 2026
Revenues and Fund Balances
 Current Increase/ Amended
Account No. Department Account Description Amount (Decrease) Amount
1001 00 00000 000 000 329900 Fund Balance Unassigned Fund Balance 1,489,500 225,000 1,714,500
 Net Increase/(Decrease) to Revenues 225,000

Expenditures
 Current Increase/ Amended
Account No. Department Account Description Amount (Decrease) Amount
1001 30 75000 000 000 534180 Street Department Snow Removal Materials 400,000 225,000 625,000
 Net Increase/(Decrease) to Expenditures 225,000

Description:
Unassigned Fund Balance - To allocate from the unassigned balance for the purchase of additional road salt.


Reportable: To maintain compliance with the budgetary guidelines of the State of West Virginia.




 FY 2026 - General Fund
 Budget Amendment No. 06 Page 1 of 1


 Page | 15 of
 Resolution No. 26-017

 Introduced in Council: Adopted by Council:

 February 2, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-017 - Authorizing the Mayor or City Manager to approve and execute
 2 multiple Change Orders collectively referred to as Change Order No. 1, relating to the
 3 Charleston Fire Department station renovation project in the total amount of $50,762.74 to
 4 address two owner-requested changes and other changes due to unforeseen conditions
 5 discovered during the course of the project.
 6
 7 Now Therefore, Be it Resolved by the Council of the City of Charleston, West Virginia:
 8
 9 That the Mayor or City Manager is authorized to approve and execute Change Order No. 1
10 relating to the Charleston Fire Department station renovation project in the total amount of
11 $50,762.74 to address two owner-requested changes and other changes due to unforeseen
12 conditions discovered during the course of the project. The pricing details related to Change
13 Order No. 1 are indicated in Exhibit A. The new total contract price approved is $4,250,762.74.




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CO Number Cost Station Description CMO Approval Work Status
CO1 $17,310.25 4 Replace rotten wood; corrected electrical room ceiling; fill old sewer line under addition Approved Completed
CO2 $0.00 4&2 Add 14 days due to asbestos delay Approved Completed
CO3.1 $24,290.84 4 Gas leaking at Station 4 - internal lines need replaced Pending Council Pending
CO4 $5,454.59 4 Owner-requested cleaning and painting aparatus bay at Station 4 Pending Council Pending
CO5 $2,259.26 2 Owner-requested change to design of study room Approved Completed
CO6 $1,447.80 4 Relocation of shower wall; replace rotten shower wall material Approved Completed
Total $50,762.74




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To: Thrasher Group
Project: Charleston Fire Station Renovations
Date: January 26, 2026
COR 03.1 - Gas Piping

ITEM DESCRIPTION QTY UM PRICE TOTAL NOTES
 1 CFD #4 - interior gas piping scope of work for full gas line replacement inside building
 demolition, floor cutting, and sleeves 1 LS $ 600.00 $ 600.00 (8 hours at $75 per hour)
 plumber gas line replacement 1 LS $ 17,500.00 $ 17,500.00 Mountaineer Gas shut off gas service to the building and will not
 turn back on due to the quantity of gas leaks inside the building

 2 CFD #4 - sanitary piping
 plumber new sanitary piping 1 LS $ 2,264.00 $ 2,264.00 scope of work per RFI 19

 3 CFD #4 - vinyl window 1 LS $ 600.00 $ 600.00 labor to install existing window in A/C hole for room 310

 4 CFD #4 - porch column foundation 1 LS $ 2,316.00 $ 2,316.00 scope of work per RFI 32
 new sonotube & grade beam
 5 CFD #4 - trench drain credit 1 LS $ (2,000.00) $ (2,000.00)

 Self Performed Work 1 $ 1,516.00 $ 1,516.00
 Subcontracted Work 1 $ 19,764.00 $ 19,764.00
 Work Total 1 $ 21,280.00 $ 21,280.00

 Soft Costs
 Performance & Payment Bond 1 1.6% $ 21,280.00 $ 351.12
 B&O Tax 1 2% $ 21,280.00 $ 425.60
 Insurances 1 2% $ 21,280.00 $ 425.60
 Overhead & Profit for Self Performed Work 1 15% $ 1,516.00 $ 227.40
 Overhead & Profit for Subcontracted Work 1 8% $ 19,764.00 $ 1,581.12


 Schedule Add 9 days
 TOTAL $ 24,290.84




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To: Thrasher Group
Project: Charleston Fire Station Renovations
Date: December 12, 2025
COR 04 - Apparatus Bay

ITEM DESCRIPTION QTY UM PRICE TOTAL NOTES
 1 CFD #4 - apparatus bay painting scope of work per RFI 30: +/- 12ft above concrete floor
 cleaning and painting materials 1 LS $ 2,319.00 $ 2,319.00 primer, paint, brushes, tape, rollers
 lifting equipment 1 LS $ 921.00 $ 921.00 scissor lift
 painting 1 LS $ 3,600.00 $ 3,600.00 (48 hours at $75 per hour)




 Self Performed Work 1 $ 4,521.00 $ 4,521.00
 Subcontracted Work 1 $ - $ -
 Work Total 1 $ 4,521.00 $ 4,521.00

 Soft Costs
 Performance & Payment Bond 1 1.6% $ 4,521.00 $ 74.60
 B&O Tax 1 2% $ 4,521.00 $ 90.42
 Insurances 1 2% $ 4,521.00 $ 90.42
 Overhead & Profit for Self Performed Work 1 15% $ 4,521.00 $ 678.15
 Overhead & Profit for Subcontracted Work 1 8% $ - $ -


 Schedule Add 3 days
 TOTAL $ 5,454.59




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Docusign Envelope ID: 3CB5B276-10F7-41A8-9EC4-FD6A1DB70917




 Philip M Freeman, AIA, NCARB Will Bowman - Vice President Ben Mishoe - City Manager



 1/21/2026 1/22/2026 1/20/2026




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Docusign Envelope ID: 3CB5B276-10F7-41A8-9EC4-FD6A1DB70917




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Docusign Envelope ID: 3CB5B276-10F7-41A8-9EC4-FD6A1DB70917




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Docusign Envelope ID: 3CB5B276-10F7-41A8-9EC4-FD6A1DB70917




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Docusign Envelope ID: 3CB5B276-10F7-41A8-9EC4-FD6A1DB70917




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 Resolution No. 26-018

 Introduced in Council: Adopted by Council:

 February 2, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-018 – Authorizing the Mayor or City Manager to enter into a contract with
 2 WHP Training Towers for the purchase, delivery, and installation of a new training apparatus for
 3 Charleston Fire Department in an amount not to exceed $425,388.54 pursuant to a
 4 competitively sourced contract.
 5
 6 Be it Resolved by the Council of the City of Charleston, West Virginia:
 7
 8 That the Mayor or City Manager is authorized to enter into a contract with WHP Training
 9 Towers for the purchase, delivery, and installation of a new training apparatus for Charleston
10 Fire Department in an amount not to exceed $425,388.54 pursuant to a competitively sourced
11 contract.




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WHP Trainingtowers™
519 Duck Road
Grandview, MO 64030 SOURCEWELL PROPOSAL
Phone: (800) 351-2525 DATE: 1/15/2026
Prepared by: Clint Brown QUOTE # Q-CB26013
clintb@trainingtowers.com Project Name: Charleston
 Valid Until: 2/14/2026
Customer
Phil Shaffer, Fire Training - Safety Officer We are pleased to provide you with the following proposal
Charleston Fire Department utilizing our Sourcewell contract number 011822-JHK and
115 Lee Street West the City of Charleston's Sourcewell contract number 2150
Charleston, WV 25302 for a Custom MODx WHP training simulator.
304-444-4288
philip.shaffer@charlestonfire.com

 Description Units
8'x20' Modules 12
Plate Steel Doors 6
Plate Steel Shutters 10
Flat 3-Line Roof Railing 140 LF
4-Story Interior Intermittent IBC Stair 1
Interior Wall 34 LF
2630 Roof Hatch with 8' Straight Ladder Leading up to it 1
Foundation Design 1
Rappelling Anchors 4
Inset Balconies 2




Engineer's Stamp from a WV Licensed Engineer
 TERMS AND CONDITIONS Pricing
1. Please review "Attachment A - Terms and Conditions" Base Module Materials: $215,550.90
2. A 25% deposit is due upon order Additional Materials: $92,643.00
3. Please email the signed price quote to the address below Freight: $35,614.55
Customer Acceptance (sign below): Set-up Fee: $53,479.30
 Foundation Installation: $28,100.79
x ___________________________________________ Base Total: $425,388.54
Print Name:




 If you have any questions about this price quote, please contact
 info@trainingtowers.com


 Thank You For Your Business!




 Design Criteria




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 1. Live Loads (a) Roof: 50 psf (b) Floor: 50 psf
 2. Wind Loads**- (a) Speed: 90 mph (b) Exposure: C
 3. Seismic Loads**- (a) Coefficient Ss [max]: 55 (b) Coefficient S1 [max]: 13
 4. Importance Factor - I
 **Based on IBC 2022 for a central USA location (pricing does not include site specific design criteria)




 SCHEDULE
 Delivery approximately 6-8 months after receipt of order. Installation time varies depending on final design and options.



 EXCLUSIONS
 We exclude from our proposal: Prevailing wages, bonds, taxes, permits, special insurance requirements if any, and general condition items.




 Terms & Conditions
 The parties (WHP Training Towers and Customer as indicated on this Proposal) agree that supply chain issues, beyond our control, may impact
both the timing of performance of the Work and costs of the Work. Performance will be excused, and the parties will not be liable for any failure
 to perform under this Agreement, when we are unable, despite reasonable and diligent efforts to do so, to obtain raw materials or equipment or
supplies on commercially reasonable terms. The price for the Work in this Proposal is based on current materials or supply prices, but the market
 for the materials and equipment is currently considered to be volatile, and sudden price increases could occur which arise from tariffs or
 otherwise. As such, should there be an increase in the prices of specified materials that are purchased after execution of contract for use in this
 Project, the Customer agrees to pay that cost increase to WHP Training Towers.


 PAYMENT TERMS
A 25% materials deposit is due upon order. 25% of materials due upon approval of design drawings. Balance of materials due upon delivery. Labor
 will be billed monthly. All pricing is in US Dollars and is valid for 30 days. Net 30. Invoices not in dispute over 30 days will be assessed 1 ½ % per
 month on balances in excess of 30 days.




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 Resolution No. 26-019

 Introduced in Council: Adopted by Council:

 February 2, 2026

 Introduced by: Referred to:

 Benjamin Mishoe Finance


 1 Resolution No. 26-019 – Authorizing the Mayor or City Manager to enter into a contract with
 2 Crayon Software Experts, LLC for the purchase of Microsoft Enterprise Mobility and Security
 3 (“EMS”) licensing for the City’s existing Microsoft 365 accounts in the amount of $27,800.50 for
 4 the remainder of fiscal year 2026, and $66,722.50 for all of fiscal year 2027, pursuant to a
 5 competitively bid statewide contract (LAR24).
 6
 7 Be it Resolved by the Council of the City of Charleston, West Virginia:
 8
 9 That the Mayor or City Manager is authorized to enter into a contract with Crayon Software
10 Experts, LLC for the purchase of Microsoft Enterprise Mobility and Security (“EMS”) licensing for
11 the City’s existing Microsoft 365 accounts in the amount of $27,800.50 for the remainder of
12 fiscal year 2026, and $66,722.50 for all of fiscal year 2027, pursuant to a competitively bid
13 statewide contract (LAR24).




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 Page 1 / 2


 Quote
Invoice address Delivery address Quote date Expiration date
City of Charleston City of Charleston 01-09-2026 02-01-2026
501 Virginia St. East 501 Virginia St. East Quote number Account manager
Charleston, West Virginia 25301 Charleston, West Virginia 25301 3909225898 Marie Hopkins
United States of America United States of America marie.hopkins@crayon.com
 Customer account
Customer contact +1 720 598 1561
 19372
Larry Vernati Crayon contact
 Customer sales tax number
304-348-8048 Greg Landry
 55-60000160
larry.vernati@cityofcharleston.org 469-329-0290
 Customer payment term
 sled.us@crayon.com
 30 days net
 Customer reference
 49384478 - EMS G3 Qty 650




 Publisher SKU Description Quantity Unit price Sales tax Sales tax Amount
 %

1. AAD-32907 EMS G3 GCC ALng Sub Per User 650.00 42.77 USD - 27,800.50 USD
 Publisher: Microsoft, Program: Enterprise GCC, License agreement type:
 Government, Country: United States of America, Start date: 01-09-2026, End date:
 06-30-2026, Additional info: Year 2 - 5 Months,


2. AAD-32907 EMS G3 GCC ALng Sub Per User 650.00 102.65 USD - 66,722.50 USD
 Publisher: Microsoft, Program: Enterprise GCC, License agreement type:
 Government, Country: United States of America, Start date: 07-01-2026, End date:
 06-30-2027, Additional info: Year 3 - 12 Months,




Crayon Software Experts, LLC Phone: 469-329-0290 Business ID: 47-2237420
12221 Merit Drive Suite 1400 Email: sled.us@crayon.com Sales tax ID:
Dallas, Texas 75251
United States of America
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 Page 2 / 2


 Quote




Public Sector General Terms & Conditions
** All items included in this RFQ are new, unused, not refurbished, with original manufacturer warranty.**
** Pass-Through Warranty and Other Rights.**

As a reseller, end-user warranties and liabilities (with respect to any third-party software products provided by Crayon Software Experts) shall be provided as a pass-through from the manufacturer of such products.

All software products are subject to the license agreement of the applicable software supplier, as provided with the software packaging or in the software at time of shipment
1. Pricing and availability on quotes subject to change without notice.
2. This is preliminary Sales tax, final Sales tax & delivery charges will be calculated on the invoice.
3. Errors & Omissions Excluded.
4. Changes to a quote are subject to written acceptance by Crayon Software Experts.




 ______________________________ ______________________________ ______________________________ ______________________________ ______________________________
 Date(s) Signature(s) Name(s) (print) Title(s) Customer PO Number

 Net amount: 94,523.00 USD
 Total estimated sales - USD
 tax:
 Quote amount: 94,523.00 USD

Crayon Software Experts, LLC Phone: 469-329-0290 Business ID: 47-2237420
12221 Merit Drive Suite 1400 Email: sled.us@crayon.com Sales tax ID:
Dallas, Texas 75251
United States of America
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