Naper Settlement Museum Board — Naperville, IL
Date: 2021-02-05

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Naper Settlement Museum Board

Friday, February 5, 2021 8:00 AM On Zoom Due to COVID-19



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding the February 5, 2021 Naper Settlement Museum Board meeting
remotely.




City of Naperville Page 1 Printed on 3/2/2021
Naper Settlement Museum Board Meeting Agenda February 5, 2021



TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You
do not need to download any software or create an account to participate.
To login on your computer or iPad:
Click the link to join the webinar, the password is provided on this agenda. Once connected, if
you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the
Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few
second delay after you are unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.
To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID and
password provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. When it is your turn to speak, you will be unmuted. There will be a few second
delay after you are unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.
PARTICIPATION GUIDELINES: All viewpoints are welcome. Positive comments and constructive
criticism are encouraged. Speakers must refrain from harassing or directing threats or personal
attacks at Commissioners, staff, other speakers or members of the public. Comments made to
intentionally disrupt the meeting may be managed as necessary to maintain appropriate
decorum and allow for city business to be accomplished.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/99650281109?
pwd=Z2w0d0tnZHZkeEJ2MUFSWEJ5R2FSQT09
  Passcode: 185715

Or iPhone one-tap:
  +13126266799,,99650281109#,,,,*185715# US (Chicago)
  +19292056099,,99650281109#,,,,*185715# US (New York)

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 996 5028 1109
  Passcode: 185715
  International numbers available: https://zoom.us/u/adUDPACBlW

A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:


City of Naperville Page 2 Printed on 3/2/2021
Naper Settlement Museum Board Meeting Agenda February 5, 2021



D. OLD BUSINESS:
1 21-0188 Receive an update on the water damage in the Pre-Emption House and
 the Brushstrokes exhibit.
2 21-0189 Receive an update on Naper Settlement’s virtual field trip programs.

3 20-1308 Receive an update on grants.


E. NEW BUSINESS:
1 21-0190 Receive information on a memorial tree for David Wentz.

2 21-0191 Receive updates on the Naper Settlement PUD and the construction
 timeline for campus expansion, including the Planning and Zoning
 Commission’s recommendation to City Council

F. REPORTS:
1 21-0192 Receive and approve the minutes from the November 6, 2020 Naper
 Settlement Museum Board meeting.

2 21-0193 Receive and approve the financial report as of December 31, 2020.

3 21-0194 Receive the CY20 Attendance and Demographics Report

4 21-0195 Receive the 2021 Events calendar.


G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 3 Printed on 3/2/2021

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Friday, February 5, 2021

 8:00 AM



 On Zoom Due to COVID-19



Naper Settlement Museum Board
Naper Settlement Museum Board Meeting Minutes - Final February 5, 2021


CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding the February 5, 2021 Naper Settlement Museum Board meeting
remotely.




City of Naperville Page 1 Printed on 5/21/2021
Naper Settlement Museum Board Meeting Minutes - Final February 5, 2021

TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You
do not need to download any software or create an account to participate.
To login on your computer or iPad:
Click the link to join the webinar, the password is provided on this agenda. Once connected, if
you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the
Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few
second delay after you are unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.
To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID and
password provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. When it is your turn to speak, you will be unmuted. There will be a few second
delay after you are unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.
PARTICIPATION GUIDELINES: All viewpoints are welcome. Positive comments and constructive
criticism are encouraged. Speakers must refrain from harassing or directing threats or personal
attacks at Commissioners, staff, other speakers or members of the public. Comments made to
intentionally disrupt the meeting may be managed as necessary to maintain appropriate
decorum and allow for city business to be accomplished.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/99650281109?
pwd=Z2w0d0tnZHZkeEJ2MUFSWEJ5R2FSQT09
  Passcode: 185715

Or iPhone one-tap:
  +13126266799,,99650281109#,,,,*185715# US (Chicago)
  +19292056099,,99650281109#,,,,*185715# US (New York)

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 996 5028 1109
  Passcode: 185715
  International numbers available: https://zoom.us/u/adUDPACBlW

A. CALL TO ORDER:

 Mayor Chirico called the meeting to order at 8:00 AM.

B. ROLL CALL:

 Also Present: Kim Grazulis, Administrative Specialist; Harriet Pistorio, Chief
 Operating Officer; Macarena Tamayo-Calabrese, President & CEO; Donna

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Naper Settlement Museum Board Meeting Minutes - Final February 5, 2021

 Sack, Vice President & Chief Program Officer; Jeanne Schultz Angel, Director
 of Learning Experiences and Historical Resources
 Jaya Punwani, Student Representative; Erin Lotchfeld, Student Representative

 Present 7- Steve Chirico, Paul Hinterlong, Len Monson , Greg Waite, Bridget Kozlowski, Al
 Zucco, and Lee Quillinan
 Absent 1- John Koranda


C. PUBLIC FORUM:

 There were no comments in the public forum.

 Mayor Chirico acknowledged the passing of David Wentz, who had served on
 the Naper Settlement Museum Board, and held a moment of silence in his
 honor.


D. OLD BUSINESS:

1 Receive an update on the water damage in the Pre-Emption House and the Brushstrokes
 exhibit.
 Harriet Pistorio explained that the City’s insurance carrier will cover all costs
 needed to repair the lower level of the Pre-Emption house minus $74,000.
 However, once the repairs have been completed, staff will be able to approach
 the insurance company for a reimbursement if the costs end up being more
 than what was awarded.



2 Receive an update on Naper Settlement’s virtual field trip programs.

 Sack gave background on the distance learning programs that were developed
 between October and December of 2020. While adapting existing field trips to
 the digital format, staff also updated the content of a few of the programs,
 including the Underground Railroad program, which added the story of an actual
 freedom-seeker from Chicagoland, and the Living History program, which
 added narratives from the Native Americans who lived in this area. Teachers
 were involved in the creation of these programs at every step to ensure that
 they deliver what educators need and want. Sack then introduced Jeanne
 Schultz-Angel, Director of Learning Experiences and Historical Research.

 Schultz-Angel shared a PowerPoint presentation that walked through a
 summary of how the virtual field trips were built, gave an overview of the
 programs and background on Night Kitchen Interactive, the vendor that had
 partnered with Naper Settlement on the digital components. Schultz-Angel
 acknowledged the staff, subject matter experts and audience evaluators
 involved with the project. She shared how the programs are laid out in Google


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Naper Settlement Museum Board Meeting Minutes - Final February 5, 2021

 Classroom and explained that the full field trips take multiple hours, with a
 combination of synchronous and asynchronous activities. She showed
 examples of some of these activities such as a photo album of Potawatomi
 materials with writing prompts, 360° interactive photos, and videos showing
 museum educators and other actors playing roles as part of the programs. She
 explained that these field trips differ from what other museums are offering --
 they are not simply passive tours, but more of a classroom experience that
 teachers can integrate into existing history curriculum. Sack added that staff
 intend to nominate these digital programs for a number of awards later in 2021.

 Schultz Angel shared that 43 classes have booked programs so far. A few
 classes have already completed virtual field trips and staff have received great
 feedback from those teachers.

 Mayor Chirico congratulated the staff and shared that he was very impressed
 with the innovation and creativity behind these programs; he asked how staff
 thought keeping these digital programs around after the pandemic would affect
 the site. Sack said that research has shown that people still want to visit
 physical places like museums after experiencing them online.




3 Receive an update on grants.


 Macarena Tamayo-Calabrese gave an overview of the grants that staff applied
 for in 2020. In total, Naper Settlement received a little over a million dollars in
 grant awards in 2020. She also summarized the grant programs from previous
 years that are ongoing. She is still waiting on a decision from the Department of
 Commerce and Economic Opportunity’s Rebuild Illinois program; this grant
 request is for approximately $750k in funding for Innovation Gateway.


E. NEW BUSINESS:

1 Receive information on a memorial tree for David Wentz.


 Harriet Pistorio shared that staff have identified a tree near the Murray House
 that will be dedicated in Dave Wentz’s memory. She and Tamayo-Calabrese
 have been in touch with Wentz’s family and will be organizing a dedication event
 for the spring.



2 Receive updates on the Naper Settlement PUD and the construction timeline for campus
 expansion, including the Planning and Zoning Commission’s recommendation to City
 Council
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Naper Settlement Museum Board Meeting Minutes - Final February 5, 2021



 Harriet Pistorio summarized that on January 6, 2021, the Planning and Zoning
 Commission unanimously approved the variances in Naper Settlement’s PUD
 and made that recommendation to City Council. Council will vote on the PUD at
 their meeting on 2/16. Once these approvals are in place, staff can begin taking
 other steps towards construction in hopes of breaking ground in the fall of
 2021.

 A discussion was had about a few of the public comments that were made at
 the Planning and Zoning Commission meeting.


F. REPORTS:

1 Receive and approve the minutes from the November 6, 2020 Naper Settlement Museum
 Board meeting.
 Attachments: MeetingMinutes01-Feb-2021-12-29-53

 The minutes from the November 6, 2020 NSMB meeting were approved with a
 motion by Paul Hinterlong, seconded by Al Zucco.

 Aye: 7- Chirico, Hinterlong, Monson, Waite, Kozlowski, Zucco, and Quillinan

 Absent: 1- Koranda


2 Receive and approve the financial report as of December 31, 2020.
 Attachments: Dec 2020 Financials



 Harriet Pistorio presented the financial report. Naper Settlement is waiting for a
 tax support payment from the City. She explained how staff revised the CY2020
 budget due to COVID and still managed to bring in $92,000 in revenue, mostly
 from school programming, in 2020. She explained how funding for building
 maintenance and repairs was divided among different lines of the budget.



 The December 2020 financials were approved with a motion by Paul Hinterlong,
 seconded by Bridget Kozlowski.

 Aye: 7- Chirico, Hinterlong, Monson, Waite, Kozlowski, Zucco, and Quillinan

 Absent: 1- Koranda


3 Receive the CY20 Attendance and Demographics Report
 Attachments: CY20 attendance Report




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Naper Settlement Museum Board Meeting Minutes - Final February 5, 2021

 Harriet Pistorio presented the CY20 Attendance and Demographics report,
 citing that attendance was very low due to the pandemic. She added that future
 reports will have more detailed information, including a more precise breakdown
 of the percentage of visitors who are Naperville residents, thanks to the new
 Altru software that was implemented in 2020.



4 Receive the 2021 Events calendar.
 Attachments: 2021 Special Events Calendar - Staff

 Harriet Pistorio presented the Special Events calendar that was approved by
 CIty Council. She highlighted a few events that were moved from May to later in
 the year due to the pandemic. A discussion was had about using local vendors
 when possible at events like the Naperville Food Truck Fest.


G. ADJOURNMENT:

 A motion to adjourn the meeting was made by Paul Hinterlong, seconded by Lee
 Quillinan. Motion carried 7-0. The meeting was adjourned at 8:55 AM.

 Aye: 7- Chirico, Hinterlong, Monson, Waite, Kozlowski, Zucco, and Quillinan

 Absent: 1- Koranda




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