City Council — Aurora, IL
Date: 2023-12-05

City Hall - Fifth Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL
 City Council

 Agenda - Final
 Tuesday
 December 05, 2023
 5:00 PM

 ***THIS SPECIAL CITY COUNCIL MEETING WILL BE HELD IMMEDIATELY UPON THE
 ADJOURNMENT OF THE 5:00 PM COMMITTEE OF THE WHOLE MEETING***


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 APPOINTMENT OF SERGEANT-AT-ARMS

 MAYOR'S OFFICE OF COMMUNITY AFFAIRS PRESENTATIONS

 MAYORAL APPOINTMENTS

 23-0932 A Resolution authorizing the reappointments of Gerald Butters Jr., Jared Ploger
 and Philip Pogue to the Grand Army of the Republic Memorial Commission.

 PUBLIC COMMENT

 PUBLIC HEARING

23-0980 A Public Hearing Pursuant to 65ILCS 5/8-2-9.1 through 9.10 for the adoption of the
 City of Aurora 2024 Budget. (Public Hearing for Legistar File 23-0979)
 CONSENT AGENDA

 (To consist as determined by the Committee of the Whole)

 23-0337 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with V3 Companies, Ltd in the not to exceed amount of $102,248.00,
 and the appropriation of $275,000.00 of MFT Funds for the Hankes-Galena
 Resurfacing Project.

 23-0577 An Ordinance Amending Chapter 13, Article II of the Code of Ordinances
 Pertaining to Tobacco.



City of Aurora Page 1 Printed on 12/7/2023
City Council Agenda - Final December 5, 2023


 23-0979 An Ordinance Adopting An Annual Budget For the Fiscal Year Beginning January
 1, 2024 And Ending December 31, 2024 In Lieu Of Passage Of An Appropriation
 Ordinance.

 23-0783 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with HR Green, Inc. in the not to exceed amount of $473,545.00 and
 the appropriation of $1,600,000.00 of REBUILD Illinois Bond Funds for the Indian
 Trail (Edgelawn to Highland) Signal Modernization and Resurfacing Project.

 23-0838 A Resolution authorizing the appropriation and expenditure of MFT funds for snow
 removal operations in 2024 in an amount up to $1,320,000.00.

 23-0907 A Resolution Authorizing a Contract with Trotter and Associates, Inc., to provide
 construction engineering services for various underground utility improvement
 projects during the 2024 construction season, in an amount not to exceed
 $350,000.00.

 23-0908 A Resolution adopting unit price bids for the purchase of various water and sewer
 repair materials for the 2024 calendar year.

 23-0925 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora,
 Illinois, commonly known as the "Aurora Zoning Ordinance"

 23-0939 A Resolution establishing the maximum number of Class D: Downtown Core
 On-Site Consumption liquor licenses (unofficially related to the application from
 Leilani Aurora, Inc d/b/a Leilani Asian Fusion at 2 N River Street, Aurora). [Ward
 2]

 23-0944 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with Thomas Engineering Group in the not to exceed amount of
 $53,808.00, and the appropriation of $250,000.00 of MFT Funds for the Church &
 Sheffer Resurfacing Project.

 23-0945 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with Chastain & Associates LLC in the not to exceed amount of
 $100,179.00, and the appropriation of $660,000.00 of MFT Funds for the Illinois
 Avenue Resurfacing Project.

 23-0946 A Resolution authorizing the City to a grant award of $79,550.00 from the U.S.
 Department of Justice COPS Office De-Escalation Grant Program.

 23-0953 A Resolution Accepting Plumbing Service Bids for the Water and Sewer
 Maintenance Division.




City of Aurora Page 2 Printed on 12/7/2023
City Council Agenda - Final December 5, 2023


 23-0954 A Resolution to accept the Proposals received for the 2024 Water & Sewer
 Division Emergency Repair Program.

 23-0958 A Resolution to accept award number 15JCOPS-23-GG-01883-TECP from the
 US Department of Justice Office of Community Oriented Policing Services
 (COPS) Technology and Equipment Program for $2,280,000.

 23-0963 A Resolution authorizing the purchase of two (2) replacement mowers, from
 Reinders Inc., through Sourcewell, for $231,716.42.

 23-0965 A Resolution Authorizing the Execution of a five-year Agreement in Support of the
 Aurora Area Convention and Visitors Bureau through the Hotel Operators'
 Occupation Tax.

 23-0972 A motion authorizing the execution of a settlement agreement between the City
 and John Palatine in the matter of Palatine v. City of Aurora et al; Case No.
 22-LA-130 - Circuit Court of the Sixteenth Judicial Circuit, Kane County, Illinois.
 DIRECT TO COUNCIL CONSENT AGENDA

 23-0984 Approval of the Minutes of the Tuesday, November 28, 2023, City Council
 Meeting.

 UNFINISHED BUSINESS

 NEW BUSINESS

 CLOSED SESSION

 ADJOURN

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours
 in advance of the scheduled meeting. The City Clerk’s Office can be reached in person
 at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 3 Printed on 12/7/2023

City Hall - Fifth Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL


 City Council
 Meeting Minutes - Final
 Tuesday
 December 05, 2023
 5:00 PM


 ***THIS SPECIAL CITY COUNCIL MEETING WILL BE HELD IMMEDIATELY UPON THE
 ADJOURNMENT OF THE 5:00 PM COMMITTEE OF THE WHOLE MEETING***


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 6:44 and the roll was called.

 At the time of roll call, Alderman Llamas was in contact with the Alderman's
 Office Chief of Staff, Rich Jacobs. Mr. Jacobs reported that Alderman Llamas
 was experiencing technical difficulties during his attempts to access the
 meeting remotely. The technical difficulties were quickly resolved and
 Alderman Llamas was able to access the meeting beginning at approximately
 6:50 p.m. and was, therefore, marked present for this meeting.

 A motion was made by Alderwoman Smith and seconded by Alderwoman
 Garza to allow Alderman Llamas and Alderman Bugg to participate in this
 meeting remotely pursuant to section 2-80 based on a reasonable anticipation
 of an extended illness. The motion carried by voice vote and Alderman
 Llamas and Alderman Bugg participated in this meeting remotely.
 Present: 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman
 Edward Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman
 Ron Woerman and Mayor Richard Irvin

 APPOINTMENT OF SERGEANT-AT-ARMS

 A motion was made by Alderwoman Smith and seconded by Alderwoman
 Garza to appoint a Sergeant-at-Arms for this meeting. The motion carried by
 voice vote and Officer Sullivan served as Sergeant-at-Arms for this meeting.

 MAYOR'S OFFICE OF COMMUNITY AFFAIRS PRESENTATIONS




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City Council Meeting Minutes - Final December 5, 2023



 MAYORAL APPOINTMENTS

 23-0932 A Resolution authorizing the reappointments of Gerald Butters Jr., Jared
 Ploger and Philip Pogue to the Grand Army of the Republic Memorial
 Commission.
 A motion was made by Alderwoman and seconded by Alderwoman to approve
 this item. The motion carried by the following vote:

 Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell,
 Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith,
 Alderman Bugg, Alderwoman Baid, Alderman Laesch, Alderman Woerman

 Absent: 1 - Alderman Llamas

 Enactment No: R23-363


 PUBLIC COMMENT

 There were no members of the public present and wishing to address the City Council.


 PUBLIC HEARING

 23-0980 A Public Hearing Pursuant to 65ILCS 5/8-2-9.1 through 9.10 for the
 adoption of the City of Aurora 2024 Budget. (Public Hearing for Legistar
 File 23-0979)
 Mayor Irvin opened the Public Hearing. There were no members of the public
 wishing to speak for the purpose of public comment during the hearing. There
 were no questions or comments from the City Council. A motion was made by
 Alderwoman Smith and seconded by Alderman Franco to close the Public
 Hearing. The motion carried by the following vote:

 Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell,
 Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith,
 Alderman Bugg, Alderwoman Baid, Alderman Laesch, Alderman Woerman

 Absent: 1 - Alderman Llamas

 CONSENT AGENDA

 The City Clerk read the Consent Agenda and the Direct to Council Consent
 Agenda. A motion was made by Alderwoman Smith and seconded by
 Alderman Franco to approve the Consent Agenda and Direct to Council
 Consent Agenda in full.

 Ken Schroth, Director of Public Works - City of Aurora, responded to questions
 regarding train track crossing repairs at Indian Trail.

 Alderman Llamas was able to access the meeting remotely at approximately
 6:50 p.m. and was present for the vote on the Consent Agenda and Direct to

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City Council Meeting Minutes - Final December 5, 2023

 Council Consent Agenda.

 The motion carried by the following vote:

 Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos,
 Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver,
 Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch,
 Alderman Woerman

 23-0337 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 3 Construction Engineering
 Services Agreement with V3 Companies, Ltd in the not to exceed
 amount of $102,248.00, and the appropriation of $275 ,000.00 of MFT
 Funds for the Hankes-Galena Resurfacing Project .
 This Resolution was approved on the Consent Agenda.

 Enactment No: R23-364


 23-0577 An Ordinance Amending Chapter 13, Article II of the Code of Ordinances
 Pertaining to Tobacco .
 This Ordinance was approved on the Consent Agenda.

 Enactment No: O23-086


 23-0783 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 3 Construction Engineering
 Services Agreement with HR Green, Inc. in the not to exceed amount of
 $473,545.00 and the appropriation of $1,600,000.00 of REBUILD Illinois
 Bond Funds for the Indian Trail (Edgelawn to Highland) Signal
 Modernization and Resurfacing Project .
 This Resolution was approved on the Consent Agenda.

 Enactment No: R23-365


 23-0838 A Resolution authorizing the appropriation and expenditure of MFT funds
 for snow removal operations in 2024 in an amount up to $1,320 ,000.00.
 This Resolution was approved on the Consent Agenda.

 Enactment No: R23-366


 23-0907 A Resolution Authorizing a Contract with Trotter and Associates, Inc., to
 provide construction engineering services for various underground utility
 improvement projects during the 2024 construction season, in an amount
 not to exceed $35 0,000.00.
 This Resolution was approved on the Consent Agenda.

 Enactment No: R23-367



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City Council Meeting Minutes - Final December 5, 2023

 23-0908 A Resolution adopting unit price bids for the purchase of various water
 and sewer repair materials for the 2024 calendar year .
 This Resolution was approved on the Consent Agenda.

 Enactment No: R23-368


 23-0925 An Ordinance amending Chapter 49 of the Code of Ordinances, City of
 Aurora, Illinois, commonly known as the "Aurora Zoning Ordinance"
 This Ordinance was approved on the Consent Agenda.

 Enactment No: O23-087


 23-0939 A Resolution establishing the maximum number of Class D: Downtown
 Core On-Site Consumption liquor licenses (unofficially related to the
 application from Leilani Aurora , Inc d/b/a Leilani Asian Fusion at 2 N
 River Street, Aurora). [Ward 2]
 This Resolution was approved on the Consent Agenda.

 Enactment No: R23-369


 23-0944 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 3 Construction Engineering
 Services Agreement with Thomas Engineering Group in the not to
 exceed amount of $53,808.00, and the appropriation of $25 0,000.00 of
 MFT Funds for the Church & Sheffer Resurfacing Project .
 This Resolution was approved on the Consent Agenda.

 Enactment No: R23-370


 23-0945 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 3 Construction Engineering
 Services Agreement with Chastain & Associates LLC in the not to
 exceed amount of $100,179.00, and the appropriation of $66 0,000.00 of
 MFT Funds for the Illinois Avenue Resurfacing Project .
 This Resolution was approved on the Consent Agenda.

 Enactment No: R23-371


 23-0946 A Resolution authorizing the City to a grant award of $79,550.00 from the
 U.S. Department of Justice COPS Office De-Escalation Grant Program .
 This Resolution was approved on the Consent Agenda.

 Enactment No: R23-372


 23-0953 A Resolution Accepting Plumbing Service Bids for the Water and Sewer
 Maintenance Division .
 This Resolution was approved on the Consent Agenda.

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City Council Meeting Minutes - Final December 5, 2023


 Enactment No: R23-373


 23-0954 A Resolution to accept the Proposals received for the 2024 Water &
 Sewer Division Emergency Repair Program .
 This Resolution was approved on the Consent Agenda.

 Enactment No: R23-374


 23-0958 A Resolution to accept award number 15JCOPS-23-GG-01883-TECP
 from the US Department of Justice Office of Community Oriented
 Policing Services (COPS) Technology and Equipment Program for
 $2,280,000.
 This Resolution was approved on the Consent Agenda.

 Enactment No: R23-375


 23-0963 A Resolution authorizing the purchase of two (2) replacement mowers,
 from Reinders Inc., through Sourcewell, for $231,716.42 .
 This Resolution was approved on the Consent Agenda.

 Enactment No: R23-376


 23-0965 A Resolution Authorizing the Execution of a five-year Agreement in
 Support of the Aurora Area Convention and Visitors Bureau through the
 Hotel Operators' Occupation Tax .
 This Resolution was approved on the Consent Agenda.

 Enactment No: R23-377


 23-0972 A motion authorizing the execution of a settlement agreement between
 the City and John Palatine in the matter of Palatine v. City of Aurora et al;
 Case No. 22-LA-130 - Circuit Court of the Sixteenth Judicial Circuit,
 Kane County, Illinois.
 This item was approved on the Consent Agenda.


 DIRECT TO COUNCIL CONSENT AGENDA

 23-0984 Approval of the Minutes of the Tuesday, November 28, 2023, City Council
 Meeting.
 The Minutes were approved and filed as presented on the Direct to Council
 Consent Agenda.

 UNFINISHED BUSINESS

 23-0979 An Ordinance Adopting An Annual Budget For the Fiscal Year Beginning
 January 1, 2024 And Ending December 31, 2024 In Lieu Of Passage Of
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City Council Meeting Minutes - Final December 5, 2023

 An Appropriation Ordinance .


 Chris Minick, Chief Financial Officer - City of Aurora, thanked all involved in the
 creation, presentation and approval of the 2024 City of Aurora Budget.

 A motion was made by Alderwoman Smith and seconded by Alderman Franco
 to approve this item. The motion carried by the following vote:

 Aye: 11 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver,
 Alderwoman Smith, Alderman Bugg, Alderwoman Baid and Alderman
 Woerman

 Nay: 1- Alderman Laesch

 Enactment No: O23-088


 NEW BUSINESS

 There were no items of New Business.


 CLOSED SESSION

 There was no need for a Closed Session.


 ADJOURN

 A motion was made by Alderwoman Smith and seconded by Alderman Franco
 to adjourn this meeting. The motion carried by voice vote and the meeting
 adjourned at 6:56 p.m.

 Submitted by:

 ______________________________________
 Jennifer Stallings, City Clerk

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours
 in advance of the scheduled meeting. The City Clerk’s Office can be reached in person
 at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 6