Committee of the Whole — Aurora, IL
Date: 2025-08-19

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 August 19, 2025
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please
 refer to the last page of this agenda for information regarding translation &
 reasonable accommodation requests.
 ROLL CALL

 MINUTES OF THE TUESDAY, AUGUST 5, 2025 COMMITTEE OF THE WHOLE
 MEETING
 25-0604 Approval of the Minutes of the Tuesday, August 5, 2025 Committee of the Whole
 Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On August 13, 2025
 and Reviewed the Following Items:
 Building, Zoning and Economic Development Committee Planning & Development
 Resolutions
 25-0602 A Resolution Approving the Final Plat for Freedom Graphic Systems Subdivision,
 located at 780 McClure Road.
 (FINAL/APPEALABLE) - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE




City of Aurora Page 1 Printed on 8/15/2025
Committee of the Whole Agenda - Final August 19, 2025


 The Finance Committee Met On August 14, 2025 and Reviewed the Following Items:

 25-0588 An Ordinance authorizing a 100% principal forgiveness Loan Agreement (Public
 Water Supply Loan Program - Home Rule Entity) for the Lead Service Line
 Replacement Project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0620 A Resolution Authorizing the Renewal of the Line of Credit (LOC) in the amount of
 $10 million with Old Second National Bank for a one-year term expiring on June
 30, 2026.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On August 12, 2025 and
 Reviewed the Following Items:
 25-0599 A Resolution establishing the maximum number of Class D: Fox Valley Mall
 Entertainment District On-Site Consumption liquor licenses (unofficially related to
 the application from The Soul Spot at 1300 Fox Valley Center Dr, Unit E4, Aurora).
 [Ward 10]
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0606 A Resolution establishing the maximum number of Class B: Onsite Consumption
 liquor licenses, (unofficially related to the application from Ye International, LLC at
 4350 E New York Street). [Ward 10]
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On August 11, 2025 and Reviewed
 the Following Items:
 25-0581 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 TCD Concrete Works, Inc., 306 Fairmont Court, St. Charles, IL, in the amount of
 $23,691.00 for a reinforced concrete slab for a greenhouse at 339 Middle Avenue.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0600 A Resolution authorizing the purchase of a replacement digger/derrick truck for the
 Electrical Division not to exceed the budgeted amount of $164,000.00
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0608 A Resolution authorizing the award of a contract to Schroeder Asphalt Services,
 Inc. in the amount of $1,464,898.53 for the 2025 Citywide Right-of-Way
 Maintenance Project.
 COMMITTEE RECOMMENDED: APPROVAL 4-0



City of Aurora Page 2 Printed on 8/15/2025
Committee of the Whole Agenda - Final August 19, 2025


 25-0611 A Resolution to award the Bridgeport Lane Storm Sewer Installation project,
 located in Wards 7 and 9, to Winninger Excavating, Inc., in the bid amount of
 $112,927.00.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 The I&T Committee also discussed a "walk-on" item: #25-0530 during this meeting,
 which is listed under the "New Business" section of this agenda.
 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On August 4, 2025 and
 Reviewed item 25-0605 titled "A discussion on Chapter 9, Article 9-11, Sec 9-15 as it
 pertains to backyard chickens." and the RAP Committee recommended to hold the
 item at the committee level until the following committee meeting.
 NEW BUSINESS

 25-0530 A Resolution authorizing the Director of Purchasing to purchase video
 conferencing hardware and services from Burwood Group, Inc., Chicago, IL, for a
 total amount not to exceed $280,000.

 25-0616 A motion authorizing and directing the Chief Human Resources Officer to execute
 a settlement agreement on behalf of the City in Worker's Compensation Claim #
 23Q05I562320.
 25-0634 A Resolution approving the appointment of Krista Heinke as Director of Financial
 Operations.

 25-0635 A Resolution approving the appointment of Mario Benavides as Assistant
 Superintendent of Streets.

 25-0642 A Resolution approving the appointment of Kurtis Muth as Assistant Director of
 Public Works / Assistant City Engineer.

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 3 Printed on 8/15/2025
Committee of the Whole Agenda - Final August 19, 2025


 Any individual requiring language translation and/or with a disability requesting a
 reasonable accommodation in order to participate in a public meeting should contact
 the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The
 City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois,
 via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort
 will be made to allow for meeting participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y
 solicite una adaptación razonable para poder participar en una junta pública, debe
 comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la
 junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en
 persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por
 correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la
 participación en la junta.




City of Aurora Page 4 Printed on 8/15/2025

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 August 19, 2025
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please
 refer to the last page of this agenda for information regarding translation &
 reasonable accommodation requests.

 ROLL CALL

 Mayor Laesch called the meeting to order at 5:00 p.m. and the roll was called.

 Present 12 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Carl Franco, Alderman Mike Saville, Alderman Javier
 Bañuelos, Alderwoman Patty Smith, Alderman Edward J. Bugg,
 Alderwoman Shweta Baid, Alderman-At-Large Keith Larson,
 Alderman-At-Large Will White, and Mayor John Laesch
 Absent 1 - Alderman Jonathan Núñez


 MINUTES OF THE TUESDAY, AUGUST 5, 2025 COMMITTEE OF THE WHOLE
 MEETING

 25-0604 Approval of the Minutes of the Tuesday, August 5, 2025 Committee of
 the Whole Meeting.
 A motion was made by Alderwoman Smith and seconded by Alderman Franco
 to approve and file the minutes as presented. The motion carried by voice
 vote.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final August 19, 2025



 MAYOR’S REPORT

 The City of Aurora experienced severe storms last weekend that caused
 damage to many trees throughout the City. Mayor Laesch thanked City Staff,
 311, AEMA, APD, AFD, IT and specifically Jason Bauer and the Street
 Maintenance Team, for their cleanup efforts. Debris pickup information was
 provided for residents.

 The Free Fall Electronics Recycling Drive-Through will happen September 6,
 2025. Required pre-registration begins Friday, August 22, 2025.

 The Aurora Farmers Market continues with Dog Appreciation Day happening
 on Saturday, August 23, 2025.

 PUBLIC COMMENT

 The City Clerk read the Rules of Public Comment and Rick Lawrence
 presented comments to the Committee of the Whole regarding the physical
 appearance of the City.

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On August 13, 2025
 and Reviewed the Following Items:

 Building, Zoning and Economic Development Committee Planning & Development
 Resolutions

 25-0602 A Resolution Approving the Final Plat for Freedom Graphic Systems
 Subdivision, located at 780 McClure Road.
 This P&D Resolution was finalized (appealable).
 Enactment #PDFNL 25-025

 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On August 14, 2025 and Reviewed the Following Items:

 25-0588 An Ordinance authorizing a 100% principal forgiveness Loan Agreement
 (Public Water Supply Loan Program - Home Rule Entity) for the Lead
 Service Line Replacement Project.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final August 19, 2025



 25-0620 A Resolution Authorizing the Renewal of the Line of Credit (LOC) in the
 amount of $10 million with Old Second National Bank for a one-year term
 expiring on June 30, 2026.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On August 12, 2025 and
 Reviewed the Following Items:

 25-0599 A Resolution establishing the maximum number of Class D: Fox Valley
 Mall Entertainment District On-Site Consumption liquor licenses
 (unofficially related to the application from The Soul Spot at 1300 Fox
 Valley Center Dr, Unit E4, Aurora). [Ward 10]
 (PLACED ON CONSENT AGENDA)


 25-0606 A Resolution establishing the maximum number of Class B: Onsite
 Consumption liquor licenses, (unofficially related to the application from
 Ye International, LLC at 4350 E New York Street). [Ward 10]
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On August 11, 2025 and Reviewed
 the Following Items:

 25-0581 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with TCD Concrete Works, Inc., 306 Fairmont Court, St.
 Charles, IL, in the amount of $23,691.00 for a reinforced concrete slab
 for a greenhouse at 339 Middle Avenue.
 (PLACED ON CONSENT AGENDA)


 25-0600 A Resolution authorizing the purchase of a replacement digger/derrick
 truck for the Electrical Division not to exceed the budgeted amount of
 $164,000.00
 (PLACED ON CONSENT AGENDA)


 25-0608 A Resolution authorizing the award of a contract to Schroeder Asphalt
 Services, Inc. in the amount of $1,464,898.53 for the 2025 Citywide
 Right-of-Way Maintenance Project.
 (PLACED ON CONSENT AGENDA)


City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final August 19, 2025



 25-0611 A Resolution to award the Bridgeport Lane Storm Sewer Installation
 project, located in Wards 7 and 9, to Winninger Excavating, Inc., in the
 bid amount of $112,927.00.
 (PLACED ON CONSENT AGENDA)


 The I&T Committee also discussed a "walk-on" item: #25-0530 during this meeting,
 which is listed under the "New Business" section of this agenda.

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On August 4, 2025 and
 Reviewed item 25-0605 titled "A discussion on Chapter 9, Article 9-11, Sec 9-15 as it
 pertains to backyard chickens." and the RAP Committee recommended to hold the
 item at the committee level until the following committee meeting.

 NEW BUSINESS

 25-0530 A Resolution authorizing the Director of Purchasing to purchase video
 conferencing hardware and services from Burwood Group, Inc., Chicago,
 IL, for a total amount not to exceed $280,000.
 Jeff Anderson, Deputy CIO - City of Aurora, presented.

 (PLACED ON CONSENT AGENDA)


 25-0616 A motion authorizing and directing the Chief Human Resources Officer to
 execute a settlement agreement on behalf of the City in Worker's
 Compensation Claim # 23Q05I562320.
 (PLACED ON CONSENT AGENDA)


 25-0634 A Resolution approving the appointment of Krista Heinke as Director of
 Financial Operations.
 (PLACED ON CONSENT AGENDA)


 25-0635 A Resolution approving the appointment of Mario Benavides as
 Assistant Superintendent of Streets.
 Elizabeth Coronado, Director of Human Resources - City of Aurora, responded to
 questions.
 (PLACED ON CONSENT AGENDA)


 25-0642 A Resolution approving the appointment of Kurtis Muth as Assistant
 Director of Public Works / Assistant City Engineer.
 (PLACED ON CONSENT AGENDA)


City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final August 19, 2025



 CLOSED SESSION

 A motion was made by Alderwoman Garza and seconded by Alderman Franco
 to enter into Closed Session and thereafter adjourn the Committee of the
 Whole meeting with no final action or public business to take place for
 purposes of the Committee of the Whole. The motion carried by the following
 vote and the Open Session of the meeting adjourned to Closed Session at 5:27
 p.m.

 Aye: (11) - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos,
 Alderman Franco, Alderman Saville, Alderman Bañuelos, Alderwoman Smith,
 Alderman Bugg, Alderwoman Baid, Alderman-at-Large Larson,
 Alderman-at-Large White.

 A Closed Session was held pursuant to Section 2(c)(11) of the Open Meetings
 Act to discuss litigation.

 The Closed Session meeting convened at 5:37 p.m. and adjourned at 5:54 p.m.

 ADJOURN

 Submitted by:

 ___________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final August 19, 2025



 Any individual requiring language translation and/or with a disability requesting a
 reasonable accommodation in order to participate in a public meeting should contact
 the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The
 City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois,
 via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort
 will be made to allow for meeting participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y
 solicite una adaptación razonable para poder participar en una junta pública, debe
 comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la
 junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en
 persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por
 correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la
 participación en la junta.




City of Aurora Page 6