Finance Committee — Aurora, IL
Date: 2017-03-28

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee
 Chairperson Bob O'Connor
 Agenda - Final Alderman Kristina "Tina" Bohman
 Alderman Rick Mervine
 Tuesday Alt - Alderman Ted Mesiacos
 March 28, 2017
 3:00 PM



CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

17-00254 Approval of the minutes from the Finance Committee meeting on March 14,
 2017.

 AGENDA

16-01175 A Resolution Authorizing Presence Saint Joseph Hospital to Provide An
 Employee Assistance Program (EAP) for the Period of January 1, 2017 through
 December 31, 2018.

17-00162 A Resolution to Award the Contract for the 2017 City Wide Resurfacing
 Projects to Builders Paving, LLC, 4413 Roosevelt Road, Hillside, IL 60162 in
 the amount of $5,948,000.00 and to Appropriate Motor Fuel Tax Funds,
 17-00000-01-GM.

17-00168 A Resolution Authorizing an Agreement for engineering services in the amount
 of $28,678 with Crawford, Murphy and Tilly Inc. to rehabilitate airfield signage
 and update pavement marking .

17-00213 A Resolution Authorizing an Intergovernmental Agreement between the City of
 Aurora and East Aurora School District No. 131 regarding School
 Developmental Impact Fees

17-00234 A Resolution authorizing the Director of Procurement to purchase a new
 Caterpillar Model 430F2 Backhoe Loader from Patten Cat for the Water and
 Sewer Maintenance Division .

17-00235 A Resolution to authorize the acceptance of the Guaranteed Maximum Price
 Proposal from R.C.Wegman for the construction of replacement Aurora Fire
 Station # 7 in the amount not to exceed $4 ,000.000.00.



City of Aurora Page 1 Printed on 3/24/2017
Finance Committee Agenda - Final March 28, 2017


17-00240 A Resolution Authorizing the annual Software Agreement with Everbridge,
 Pasadena, CA in the amount of $38,900.00 for their resident and staff
 notification platform .

17-00243 A Resolution authorizing the purchase of replacement Cisco network equipment
 and consulting services from Sentinel Technologies, Inc. in the not-to-exceed
 amount of $712,500 for the Police Department and Fire Station #8.

17-00244 A Resolution authorizing the purchase of Check Point Firewalls, related
 software and peripherals, maintenance, and installation services from Guardian
 Technologies, Inc., Aurora, Illinois in the not-to-exceed amount of $163,045.00
 for the Aurora Police Department.

17-00265 A Resolution Authorizing the Director of Procurement to Execute the
 Engineering Agreement with Engineering Enterprises, Inc .

17-00267 A Resolution to accept the bids for the 2017/2018 Electrical Materials and
 Supplies for the Electrical Division.

17-00268 A Resolution Accepting the ComEd Customer Work Agreement for the
 Relocation and Undergrounding of the Overhead Electric Utility Lines for the
 ATC Regional Transportation Improvements Project

17-00275 A Resolution Authorizing the City of Aurora/Alderman Carl Franco to Enter Into
 a Lease with West Aurora Plaza LLC for a Ward 5 Community Meeting Space.

ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 3/24/2017

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Tuesday
 March 28, 2017
 3:00 PM
 Chairperson Bob O'Connor
 Alderman Kristina "Tina" Bohman
 Alderman Rick Mervine
 Alt - Alderman Ted Mesiacos


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:09pm.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Tina Bohman and Alderman Rick
 Mervine

 OTHERS PRESENT

 Chris Rys; Steve Tyriver; Terry Blair; Steve Lord

 City of Aurora:

 Beth Penesis, Aurora Airport; Don Davids, Fire Department; Chris Lirot,
 Engineering; Ken Nelson, Police IT; Alicia Lewis, Human Resources; LaDonna
 Carr, Human Resources; Eric Schoeny, Water and Sewer; Alex Voight, Mayor's
 Office; Daryl Devick, Capital Improvement; William Donnell, Ward 4 Alderman;
 Carl Franco, Ward 5 Alderman; Carie Anne Ergo, Mayor's Office; Tracey Vacek,
 Planning and Zoning; Stephane Phifer, Development Services; Bill Wiet,
 Development Services, Joan Schouten, Procurement; Cristal Martinez,
 Aldermen's Office


 APPROVAL OF MINUTES

 17-00254 Approval of the minutes from the Finance Committee meeting on
 March 14, 2017.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 3


 AGENDA



City of Aurora Page 1
Finance Committee Meeting Minutes - Final March 28, 2017



 17-00275 A Resolution Authorizing the City of Aurora/Alderman Carl Franco to
 Enter Into a Lease with West Aurora Plaza LLC for a Ward 5
 Community Meeting Space.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 16-01175 A Resolution Authorizing Presence Saint Joseph Hospital to Provide
 An Employee Assistance Program (EAP) for the Period of January 1,
 2017 through December 31, 2018 .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00162 A Resolution to Award the Contract for the 2017 City Wide
 Resurfacing Projects to Builders Paving, LLC, 4413 Roosevelt Road,
 Hillside, IL 60162 in the amount of $5,948,000.00 and to Appropriate
 Motor Fuel Tax Funds, 17-00000-01-GM .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00265 A Resolution Authorizing the Director of Procurement to Execute the
 Engineering Agreement with Engineering Enterprises, Inc .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00168 A Resolution Authorizing an Agreement for engineering services in the
 amount of $28,678 with Crawford, Murphy and Tilly Inc. to rehabilitate
 airfield signage and update pavement marking .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00213 A Resolution Authorizing an Intergovernmental Agreement between
 the City of Aurora and East Aurora School District No. 131 regarding
 School Developmental Impact Fees
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3




City of Aurora Page 2
Finance Committee Meeting Minutes - Final March 28, 2017



 17-00234 A Resolution authorizing the Director of Procurement to purchase a
 new Caterpillar Model 430F2 Backhoe Loader from Patten Cat for the
 Water and Sewer Maintenance Division .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00235 A Resolution to authorize the acceptance of the Guaranteed Maximum
 Price Proposal from R.C.Wegman for the construction of replacement
 Aurora Fire Station # 7 in the amount not to exceed $4 ,000.000.00.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00240 A Resolution Authorizing the annual Software Agreement with
 Everbridge, Pasadena, CA in the amount of $38,900.00 for their
 resident and staff notification platform .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00243 A Resolution authorizing the purchase of replacement Cisco network
 equipment and consulting services from Sentinel Technologies, Inc. in
 the not-to-exceed amount of $712,500 for the Police Department and
 Fire Station #8.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00244 A Resolution authorizing the purchase of Check Point Firewalls,
 related software and peripherals, maintenance, and installation
 services from Guardian Technologies, Inc., Aurora, Illinois in the
 not-to-exceed amount of $163,045.00 for the Aurora Police
 Department.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00267 A Resolution to accept the bids for the 2017/2018 Electrical Materials
 and Supplies for the Electrical Division.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3

City of Aurora Page 3
Finance Committee Meeting Minutes - Final March 28, 2017



 17-00268 A Resolution Accepting the ComEd Customer Work Agreement for the
 Relocation and Undergrounding of the Overhead Electric Utility Lines
 for the ATC Regional Transportation Improvements Project
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 ADJOURNMENT:

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this meeting be adjourned. Chairman O'Connor adjourned the meeting at
 3:59pm. The motion carried.

 Ayes: 3

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4