Civil Service Employment Subcommittee — Portland, ME
Date: 2026-02-11
Time: 18:00

City of Portland
 Police Citizen Review Subcommittee

 AGENDA
 February 11, 2026
 6:00 PM


 This meeting will take place in person at City Hall, 389 Congress Street, in room 209 at
 6:00 p.m. To submit written public comment on an agenda item, email
 pcrs@portlandmaine.gov. Submissions must be received by 12:00 pm the day before the
1. Police Citizen Review Subcommittee meeting to guarantee their inclusion in the agenda
 packet. All submissions must include the commenter's name and legal address. To help
 ensure your comment is submitted for the correct item, please include the name of the
 agenda item (see below).


2. Call to Order


3. Approval of the January 14, 2026 meeting minutes


 a. Attachment
4. Public comment on agenda items


 Update on the new Civilian Police Review Board ordinance & clarifying the dissolution
5.
 process


6. Further discussion of data sharing needs, concerns and recommendations


7. Review and approval of the 2025 Annual Report


 a. Attachment
8. Letter regarding the citizen complaint/commendation process


 a. Attachment
9. Public comment on agenda items


10. Adjourn

City of Portland
 Police Citizen Review Subcommittee

 AGENDA
 February 11, 2026
 6:00 PM


 This meeting will take place in person at City Hall, 389 Congress Street, in room 209 at
 6:00 p.m. To submit written public comment on an agenda item, email
 pcrs@portlandmaine.gov. Submissions must be received by 12:00 pm the day before the
1. Police Citizen Review Subcommittee meeting to guarantee their inclusion in the agenda
 packet. All submissions must include the commenter's name and legal address. To help
 ensure your comment is submitted for the correct item, please include the name of the
 agenda item (see below).


2. Call to Order


3. Approval of the January 14, 2026 meeting minutes


 a. Attachment
4. Public comment on agenda items


 Update on the new Civilian Police Review Board ordinance & clarifying the dissolution
5.
 process


6. Further discussion of data sharing needs, concerns and recommendations


7. Review and approval of the 2025 Annual Report


 a. Attachment
8. Letter regarding the citizen complaint/commendation process


 a. Attachment
9. Public comment on agenda items


10. Adjourn




 Page 1
 MINUTES
 POLICE CITIZEN REVIEW SUBCOMMITTEE
 January 14, 2026
 Meeting Held In-Person (City Hall – room 24)

Members present: Rachel Schlein, Vice-Chair; Sam Tracy; Randall Kilty (attended via Zoom);
Joey Brunelle, Chair (attended via Zoom)

Members absent: Walter Bihumugani and Xavier Botana

Staff present: Lieutenant Jacob Titcomb and Tracy Boyd

6:05 Call to order and introductions.

 Motion was made by Joey and seconded by Randall to approve December 10, 2025
 meeting minutes. Passage 3-0, Sam abstaining.


 No public comment.


 Update on the new Civilian Police Review Board ordinance:

 The second read and City Council vote is scheduled for January 21, 2026. Once
 passed, the ordinance will become effective after 30 days and the present board will be
 dissolved. The subcommittee is waiting on guidance for the process of present members
 and new members to apply and be appointed. It is unclear whether or not there will be a
 February meeting or not.


 PCRS training check-in:

 Joey and Sam discussed training. Rachel S. reported that there are some loose ends
 in regards to members completing training. Rachel S. will reach out to individuals. Joey
 pointed out that the current members may choose to not apply to the new board thus making
 the current training requirements moot.


 Discussion of the citizen complaint/commendation process:

 Joey suggested that because of the likelihood of the new board being approved by
 the City Council that this topic be forwarded to the new board once it is established.




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 Data sharing needs, concerns and recommendations:

 Rachel S. suggested that the outstanding questions around this topic be forwarded
 to the new board when it is established in addition to adding the subcommittee’s
 questions/concerns to the Annual Report under recommendations.

 Annual Report Check-in:

 Randall shared the draft outline document for review. Members discussed their
 concerns over the timing of drafting and approving the report in regards to the new CPRB
 ordinance being passed on January 21. One possible solution would be to draft the report
 for the new board’s approval. There was discussion around what data to include in the
 report.

 Professionalism SOP recommendations:

 The suggested SOP language will be added to the Annual Report under the
 recommendations section of the report.


 Behavioral Health Unit (BHU) PCRS Training:

 Rachel summarized Major King’s email response to Xavier. Rachel recommended
 members participate in ride-alongs as they may include BHU interactions with the public.
 The BHU document that was provided to subcommittee will be added to the training
 materials. Major King is available for any questions the subcommittee members might
 have. Joey suggested that the new board pay attention to cases that involve or relate to the
 BHU.


 No public comment.

 Next meeting’s date and agenda topics:

 ● Update on the new Civilian Police Review Board ordinance & clarifying the dissolution
 process
 ● Further discussion of data sharing needs, concerns and recommendations
 ● Review and (possible) approval of the 2025 Annual Report
 ● Attach the letter to the agenda that Walter & Joey sent regarding the citizen
 complaint/commendation process

 Joey suggested holding the final meeting on February 11, 2026 in person.

6:55 Motion was made by Joey and seconded by Sam to adjourn. Passage 4-0.




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 City of Portland Civil Service Commission




Police Citizen Review Subcommittee
 2025 Annual Report



 Prepared By:
 Rachel Schlein (Vice Chair)
 Randall Kilty (Member)




 With Assistance From:
 Rachel Millette (Associate Corporation Counsel)
 Tracy Boyd (Paralegal, Corporation Counsel)




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 PCRS 2025 Annual Report


Table of Contents

1.​ Background on PCRS
 a.​ History and Purpose
 b.​ Membership
 c.​ Duties

2.​ 2025 Overview
 a.​ Meetings
 b.​ Cases Reviewed and Findings
 c.​ Projects

3.​ 2025 Data and Analysis

4.​ Future of City of Portland Civilian Oversight

5.​ Appendices
 a.​ PCRS IA Investigation Presentation Standard Operating Procedure
 b.​ PCRS Training Standard Operating Procedure
 c.​ PCRS Meeting Process Standard Operating Procedure




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1. Background on PCRS
 History and Purpose

 Established in 2001, the Police Citizen Review Subcommittee’s (PCRS) purpose is to
review Portland Police Department’s (PPD) Internal Affairs (IA) investigative processes to promote
accountability and public confidence in the Police Department. It uses a review-based model of
civilian oversight, with narrow scope and limited powers. PCRS reviews only PPD’s Internal
Affairs external (citizen) complaint processes.

 Membership

 PCRS consists of seven voting members, including a member-elected Chair and Vice
Chair. Members are appointed by the City Council to serve 3 year terms, with a limit of 3 terms.
There was fluctuation in PCRS membership during 2025, with three term-ends, two resignations,
and three new members. See Table 1 for 2025 member names and terms.

Table 1: PCRS 2025 Membership and Terms


 Seat Name Joined Departed

 1 Rev. Kenneth Lewis 4/1/2019 3/31/2025


 2 Kaylin “Kay” Kerina 4/1/2020 11/12/2025

 3 Anne Hardcastle 4/1/2021 3/31/2025

 4 Jean “Gino” Raymond Medford-Desruisseaux 4/1/2022 3/31/2025

 5 Xavier Botana 4/1/2023 N/A

 6 Joey Brunelle 8/1/2024 N/A

 7 Keith Bidwell 1/22/2025 9/16/2025

 8 Walter Biha 4/1/2025 N/A

 9 Randall Kilty 4/1/2025 N/A

 10 Rachel Schlein 4/1/2025 N/A

 For PPD, Major Dan Hondo, and Lieutenant Jacob Titcomb, as part of Internal Affairs,
attended meetings and provided assistance and training to PCRS members. Chief Mark Dubois
attended meetings as well, and made himself available to meet with members. City staff
assistance was provided by Rachel Milette, associate corporate counsel, and Tracy Boyd,
corporate counsel paralegal.




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 Duties

 PCRS has three main duties: 1) Review of IA investigation procedures and methods of
external PPD complaints, to determine if they were thorough, objective, fair, and timely. 2) Submit
an annual written report to the City Manager, to include its findings in IA investigations, analysis of
cases and findings, and any recommendations to improve the IA investigative process. 3) To hold
public hearings at least annually to receive comments regarding the police citizen complaint
process; this is typically fulfilled by taking public comment during PCRS monthly meetings.

2. 2025 Overview
 2025 Meetings

 In 2025, PCRS met 12 times (one time each month). Two were in-person, and the rest
were virtual. PCRS also met one additional time in-person for training at PPD.
 PCRS received minimal public attendance and participation in meetings in 2025, which is
consistent with past years.
 Agendas, minutes, and video recordings of meetings can be found in Table 2 below or
here (https://portlandme.portal.civicclerk.com/).

Table 2: 2025 PCRS Meetings and Agendas
 PCRS Meeting Date Link to Agenda

 08Jan2025 https://portlandme.portal.civicclerk.com/event/7600/files/a
 genda/15580

 12Feb2025 https://portlandme.portal.civicclerk.com/event/7601/files/a
 genda/15776

 12Mar2025 https://portlandme.portal.civicclerk.com/event/7602/files/a
 genda/15890

 09Apr2025 https://portlandme.portal.civicclerk.com/event/7603/files/a
 genda/16063

 14May2025 https://portlandme.portal.civicclerk.com/event/7604/files/a
 genda/16212

 11Jun2025 https://portlandme.portal.civicclerk.com/event/7605/files/a
 genda/16372

 09Jul2025 https://portlandme.portal.civicclerk.com/event/8152/files/a
 genda/16475

 13Aug2025 https://portlandme.portal.civicclerk.com/event/8153/files/a
 genda/16601

 10Sep2025 https://portlandme.portal.civicclerk.com/event/8154/files/a
 genda/16744


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 08Oct2025 https://portlandme.portal.civicclerk.com/event/8155/files/a
 genda/16914

 12Nov2025 https://portlandme.portal.civicclerk.com/event/8156/files/a
 genda/17049

 10Dec2025 https://portlandme.portal.civicclerk.com/event/8157/files/a
 genda/17176


 Cases Reviewed and Findings

 PCRS members reviewed 12 cases in 2025. Of the 12 cases reviewed, PCRS found that 9
met all four criteria of thorough, fair, timely, and objective (see Appendix A for further information
on how these criteria are defined). Three did not meet at least one of these criteria. Please see
Table 3 below for case numbers, complaint allegations, command findings, and PCRS findings for
all IAs reviewed by PCRS in 2025. Please note, some cases contained multiple allegations.

Table 3: 2025 PCRS IA Review


 IA Case Allegation PD Finding Thorough Fair Timely Objective
 #

 2024-015 Functions of EXONERATED Y Y Y Y
 Patrol (Field
 Inquiry)

 2024-015 Functions of EXONERATED Y Y Y Y
 Patrol (Field
 Inquiry)

 2024-016 Conduct Toward SUSTAINED Y Y Y Y
 the Public

 2025-001 Response to DV UNFOUNDED Y Y Y Y
 Calls

 2025-002 Handcuffs and NOT Y Y Y N
 Leg Irons SUSTAINED

 2025-002 Unsatisfactory SUSTAINED Y Y Y N
 Performance

 2025-003 Conduct toward UNFOUNDED Y Y Y Y
 the public

 2025-003 Handling UNFOUNDED Y Y Y Y
 Assignments




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 2025-004 Impartial UNFOUNDED Y Y Y Y
 Attitude

 2025-004 Conduct toward UNFOUNDED Y Y Y Y
 the public

 2025-004 Impartial UNFOUNDED Y Y Y Y
 Attitude

 2025-006 Bias-Based UNFOUNDED Y Y Y Y
 Policing/Profiling

 2025-008 Conduct toward UNFOUNDED Y N Y N
 the public

 2025-009 Preliminary UNFOUNDED Y Y Y Y
 Investigations

 2025-010 Bias-Based UNFOUNDED N Y Y N
 Policing/Profiling

 2025-011 Conduct toward UNFOUNDED Y Y Y Y
 the public

 2025-012 Warrantless EXONERATED Y Y Y Y
 Searches

 2025-012 Warrantless EXONERATED Y Y Y Y
 Searches

 (Key: Y - Yes; N - No)

 Projects

 In addition to IA review, PCRS members focused on administrative and organizational
tasks this year to strengthen its integrity and credibility, through developing several standard
operating procedures and processes. This included the following: developing orientation and
training guidelines for new members and ongoing membership (Appendix B); developing meeting
procedure guidelines (Appendix C); and developing case presentation and review guidelines
(Appendix A). Additionally, PCRS has been working with the City on data sharing and privacy
guidelines for PCRS, specifically “PCRS Data Handling and Security Guidelines” to ensure
greater clarity, consistency, and responsibility around data sharing for PCRS members.
 PCRS has also continued to explore opportunities for community outreach around the
complaint-receiving process. Public input and participation has been noted as an area for
improvement in PCRS annual reports consistently over time.
 Additionally, PCRS members worked to strengthen and improve communication with PPD.
They did this through adherence to newly formed policies and procedures that promoted
collaboration and constructive communication between the two entities; through some increased



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phone, email, and in-person contact between the PD and PCRS members; and through a return
to in-person meetings on a quarterly basis. Additionally, as part of training and orientation, PCRS
members attended an in-person training on “Criminal Procedures and The IA Division” put on by
PPD. Also, some members did ride-alongs with PPD officers and met with PD command staff.

3. 2025 Data and Analysis

​ Due to PCRS’s dissolution in early 2026 (see Section 4), the subcommittee was unable to
perform complete data review and analysis for this annual review. We are able, however, to
provide some bigger-picture analysis of PCRS and PPD successes and challenges based on the
past year’s work. Please see PPD’s Internal Affairs annual reports for further data and analysis,
which can be found here (https://www.portlandmaine.gov/438/Annual-Reports).
​ PCRS found PPD’s Internal Affairs division to consistently partner effectively and
transparently with PCRS in the civilian review process through regular meeting attendance and
participation, data sharing, welcoming questions during and between meetings, and offering
opportunities for training and education to PCRS members. Additionally, as developed through
past PPD and PCRS work, PPD’s IA division continues to go beyond minimum investigative
processes in completing Category U external complaint investigations.
 Areas where PCRS members continued to have questions and concerns, as in past years,
has been around categorization of IAs, specifically around Category U; PCRS members at times
felt that IAs that were Category U should have been Category 1. This past year, during meetings
and in trainings, PPD staff and PCRS members have been able to have productive conversations
on this topic, even when not seeing eye-to-eye.
 During review and discussion of IA investigations, the PCRS came up with a
Recommendation for PPD to improve the IA investigation process. See below for suggested
improvement that was discussed during a PCRS meeting including PPD participation.

 Existing language in PPD SOP 10 IV-B-10:

 ●​ "Employees of the Department shall be courteous and professional in
 their dealings with the public and shall not exhibit any bias, prejudice or
 discrimination against any person. They should avoid harsh, violent,
 profane or insolent language, and should act professionally regardless of
 provocation to do otherwise."

 Recommended update in PPD SOP 10 IV-B-10:

 ●​ Definition above should additionally include following language:
 ●​ "Employees should also avoid using any provocative or prejudicial
 language with the public. Use of unprofessional language (noted above)
 would be considered unprofessional behavior even if an employee’s
 demeanor is professional (e.g. calm, polite, and/or neutral attitude)."


4. Future of PPD Civilian Oversight


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 In November of 2022, voters passed a Charter Amendment to establish a new ordinance
guiding the implementation of a new civilian oversight board. The City has been working to put
this new model, the Civilian Police Review Board (CPRB), into action since that time. By the end
of 2025, the new ordinance went to the City Council committee for the first time, and after
amendments were added, was approved by the full Council in January of 2026. Due to these
recent actions, PCRS will be dissolved in February of 2026 and CPRB will take its place.
 In looking to the future, current PCRS members would like to strongly recommend that
recently developed policies and procedures, specifically around member training and orientation,
meeting procedures, case presentation and review, and data sharing guidelines, are carried over
to the new review board for consideration. With the expanded scope of the new review board,
PCRS members believe it will be that much more important for board members to have the
training, tools, guidance, and support required to complete their duties with integrity. Additionally,
current PCRS members would like to recommend to future board members that they continue to
emphasize the importance of collaborative, open, and ongoing communication with the police
department. One way to support this is through continuing with in-person meetings, at a minimum
on a quarterly basis. PCRS also encourages the future board to utilize past PCRS annual reports
to guide their future work, and to consider developing an annual report SOP to standardize the
process so its audiences may more effectively compare data from year to year.

5. Appendices

 A.​ The Origin of the Limited Scope of the PCRS
 B.​ PCRS IA Investigation Presentation Standard Operating Procedure
 C.​ PCRS Training Standard Operating Procedure
 D.​ PCRS Meeting Process Standard Operating Procedure




​




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Appendix A: The Origin of the Limited Scope of the PCRS

In 2001, while crafting the ordinance that would create the PCRS, City administration requested
an Interpretive Ruling from the Maine Labor Relations Board (MLRB) as to whether the
establishment of a body to provide civilian oversight of the Police Department would be a
mandatory subject of bargaining with the City's two police unions. The MLRB's answer was that,
in general, such a committee was indeed a mandatory subject of bargaining and therefore could
be established only upon agreement of the police unions.

However, the MLRB's decision noted that bargaining would not be necessary if

1) the committee's purview was limited to only the IA investigation methods and procedures (and
not the underlying complaints or ultimate conclusions or disciplinary actions), and

2) the committee’s work occurred only after the IA process was fully completed.

From the MLRB’s interpretive ruling:

"At the other end of the spectrum is a review committee that looks over the work of the Internal
Affairs investigation after everything has run its course: after discipline has been imposed or the
decision has passed, and after any grievance filed has completely run its course. Such a review
would not be to pass judgement on Internal Affairs' handling of a particular case, but to perform a
general audit of their investigative methods and the integrity of the disciplinary process. The target
of that review would be Internal Affairs and Police Administration, rather than the officer who was
investigated. In such a model, the relation of the process to working conditions or contract
grievance arbitration procedures would be remote."
 Source: PCRS 2001 Annual Report, Pages 2-3
 https://content.civicplus.com/api/assets/7b17e8b4-b1c0-4f4a-b7e7-8ef564b22eeb

This is the model that the City of Portland subsequently chose, avoiding the need for collective
bargaining with the unions.




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Appendix B: PCRS IA Investigation Presentation Standard Operating Procedure




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 Doc #: N/A
 Standard Operating Procedure Rev #: 0
 Effective Date: 15-Jan-2026
 Title: PCRS IA Investigation Presentation and Voting
==

1.0 INTRODUCTION

 The purpose of this procedure is to describe a process for reviewing, presenting, and voting
 on Portland, ME Police Department (PPD) Internal Affairs (IA) investigations. Police
 Citizen Review Subcommittee (PCRS) members are encouraged to do their best to review
 IA investigations impartially and to find ways the Portland, ME Police Department (PPD)
 can improve the investigation process to better serve the residents of Portland, ME. PCRS
 members should work cooperatively with PPD and city staffers to continue to build trust
 between the community, PCRS, and PPD.

2.0 SCOPE

 This document applies to PCRS IA investigation review, presentation, and voting. PCRS
 members should focus their reviewing and voting on the IA investigation process (not on
 PPD disciplinary actions, etc.).

3.0 RESPONSIBILITIES


 Role Description of Responsibilities
 • Delegates IA cases to PCRS members as appropriate
 Chair
 • Informs PCRS members that they are assigned to present an IA case
 Vice-Chair • Fills in for Chair’s responsibilities when Chair is absent
 • Participate in discussions and vote on IA investigations
 PCRS Members
 • Present IA case investigations when volunteered or assigned


4.0 DEFINITIONS AND ABBREVIATIONS

 Term Definition
 As defined in state statute Title 1 MRS section 402 and Title
 30A MRS section 2702
 Sensitive Information
 Note: there are also rules around criminal confidentiality that
 should be followed
 All members of the PCRS and all members of supporting city
 Meeting Attendees staff (including PPD) who are attending the current PCRS
 meeting




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 Title: PCRS IA Investigation Presentation and Voting
==
 Term Definition
 Any attendees that are not members of PCRS, city staff, or
 Guest Attendees
 Police Department
 Public meeting instance where Meeting Attendees and Guest
 Public Session
 Attendees both attend
 Private meeting instance where no Guest Attendees do not
 Executive Session
 attend due to discussion of private or sensitive information
 PPD Portland, ME Police Department
 IA Internal Affairs (of the Portland, ME Police Department)
 PCRS Police Citizen Review Subcommittee

5.0 PROCEDURE

 5.1 General Etiquette

 5.1.1 All Meeting Attendees and Guest Attendees will use and adhere to
 Robert’s Rules of Order to the best of their ability (see Section 7:
 Resources for link).

 5.2 Assigning and Preparing for IA Investigation Presentations

 5.2.1 If an IA investigation is sent to PCRS for review in between PCRS
 meetings, the Chair will assign a PCRS member to be responsible for
 presenting the IA investigation at the next meeting.

 5.2.1.1 The Chair can use a list of PCRS members to rotate through who
 will be assigned (e.g. the member list published online). See
 Section 6.0 References.

 5.2.1.2 The list of PCRS members should have newer members at the
 bottom of the list.

 5.2.1.3 It is recommended that new members should not present an IA
 investigation until they have experienced at least one IA
 investigation presentation from another PCRS member

 5.2.1.4 When possible, a PCRS member will volunteer or be assigned to
 act as a backup presenter for the IA investigation.




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 Doc #: N/A
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Title: PCRS IA Investigation Presentation and Voting
==
 5.3 When a PCRS member is assigned to present an IA investigation, they will prepare
 a presentation with the following information before the next scheduled PCRS
 meeting:

 • IA Investigation Summary:
 • Timeline: date of incident, date of complaint, date of categorization, date
 disposition was completed, date sent to command for review, and date disposition
 notification was sent to complainant and applicable officer/staff
 • Summary of incident (body cam footage, cruiser footage, audio recordings, etc.):
 • Summary of complaint (interview footage, body cam footage, phone recordings,
 etc.):
 • Summary of supporting documents (Incident reports, Intake statements, relevant
 PPD standard operating procedures, etc.)
 • Summary of IA disposition (from disposition sheet):
 • Questions for PPD (any clarifying questions about the investigation or incident):
 • PPD and/or IA Investigation Recommendations (any improvements to IA process that
 could be made to yield better results in the future):
 • Considerations for Complainant satisfaction (any actions that PCRS or PPD can take to
 improve public relations):

 5.4 Presenting IA investigations

 5.4.1 While still in the Public Session, the Chair will set the agenda for which
 IA investigations will be presented and discussed in an Executive Session.

 5.4.2 After Meeting Attendees have entered the Executive Session, the Chair
 will guide the meeting through the agenda of IA investigation
 presentations and resulting discussions.

 5.4.3 PCRS members will present the IA investigation summary information
 that they prepared (per section 5.3) while remaining as neutral as possible,
 using people-first language, and avoiding trigger words where possible.

 5.4.4 If there are questions or recommendations for the PPD that contain private
 or sensitive information, these should be discussed while PPD is present.




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Title: PCRS IA Investigation Presentation and Voting
==
 5.4.5 PCRS members should discuss their thoughts on the Timeliness,
 Thoroughness, Fairness, and Objectivity of the IA investigation.

 5.4.6 The PCRS member presenting the IA investigation will take note of
 questions/concerns/comments or any follow-up actions discussed.

 5.4.7 If there are follow-up actions, PCRS members may volunteer to take
 responsibility for them. If there are no volunteers, the IA investigation
 presenter will take responsibility for the actions.

 5.4.8 If needed, PCRS members can ask for a period of ‘no-staff’ discussion
 time to better align their ideas. During the ‘no-staff’ discussion, PPD will
 be asked to leave the call.

 5.4.9 After all IA investigations on the agenda have been presented and
 discussed to satisfaction, the Chair can move the meeting back to Public
 Session.

 5.5 Voting on IA Investigations

 5.5.1 Once Meeting Attendees are back in Public Session, the Chair will solicit
 voting on the Timeliness, Thoroughness, Fairness, and Objectivity of IA
 investigations that were presented.

 5.5.1.1 If there are any IA investigations that were not presented or
 discussed to a satisfactory state, voting on these IA investigations
 can be postponed as warranted.

 5.5.2 Members of PCRS will vote on the Timeliness, Thoroughness, Fairness,
 and Objectivity of the IA investigation and may use Attachment 1 for
 additional guidance.

 5.5.2.1 Though there is potential overlap in the 4 voting categories, please
 keep voting focused on that category only. Examples below:

 5.5.2.2 Timely –was the investigation completed within ~45 business days
 or were affected parties notified of disposition within ~60 business
 days?

 5.5.2.3 Thorough – did the IA investigation follow all the normal steps
 according to police procedures (see attachment 1)?

 5.5.2.4 Fairness – are the facts fully presented in the IA investigation to
 support whether or not a PPD policy was violated?


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 Title: PCRS IA Investigation Presentation and Voting
==
 5.5.2.5 Objectivity –– do the facts presented in the IA investigation show
 that there was no bias in the IA investigation?

 5.5.3 If there are any PCRS members that vote ‘no’ to the Timeliness,
 Thoroughness, Fairness, and Objectivity of an IA investigation, it is
 recommended that they give rationale for why they are voting that way.
 NOTE: If the rationale(s) for voting and/or recommendation(s) to PPD include
 sensitive and/or private information, these should be discussed in an executive
 session and not in a public session

 5.5.4 If there are any recommendations for the PPD that do not contain private
 or sensitive information, these should also be presented in the Public
 Session.

 5.5.4.1 For any official recommendations to PPD, PCRS should draft a
 written recommendation that can then be voted on by the PCRS.


6.0 REFERENCES
 Title Link/Location
 Robert’s Rules of
 https://robertsrules.org/index.html
 Order
 List of PCRS
 https://onboard.portlandmaine.gov/board/4371
 members




7.0 ATTACHMENTS

 Attachment 1: Additional guidance for voting on Timely, Thorough, Fair, and Objective

 Timely (per PPPD SOP Policy # 90):
1. For in-person complaints, Supervisor must meet with complaint within 30min of arrival at
 department (if resources allow)
2. Shift commander shall contact complainant within 24 hours or forward to Major for follow-
 up
3. Investigation by lieutenant completed within 3 days or referred to IA,



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 Title: PCRS IA Investigation Presentation and Voting
==
4. Investigations completed with professional standard review within 45 days,
5. Notification to PPD employee of investigation/rights/duties within 5 business days, unless, in
 the opinion of the Chief of Police, the release of this information could impede the
 investigation.
6. Command review within 10 days (of receipt of investigation?),
7. PPD employee advised of outcome of investigation within 60 business days,
8. Professional standards lieutenant to notify PPD employee status/delay within 15 days of
 completion of investigation and submission to staff for review,
9. Determination whether a complaint can be mediated or if it will require an investigation is
 required within 7 days (cooperative resolution)


 Thorough (per PPPD SOP Policy # 90):
1. Shift commander will meet and interview all complainants unless no merit, then proceed as
 inquiry instead of a complaint
2. Review option of formal complaint or cooperative resolution (and forwarded appropriate
 form)
3. Shift commander classification is utilized as follows:
1. Category 1: conduct has negative impact on operations or image (investigated by officer
 lieutenant OR IA)
2. Category 2: conduct involves serious abuse or misuse of authority, unethical behavior, or
 serious adverse impact on officer/public safety (investigated by IA)
3. Category U: unfounded or within PPD policy
4. After complaint is logged, Professional standards lieutenant will:
1. Verify the Allegation Category assigned by the receiving shift commander;
2. Review the subject officer’s IA history;
3. Notify the chain of command, to include the Chief of Police;
4. Notify, in writing, within five (5) business days, any employee who is the subject of an
 internal investigation and provide them with a copy of their rights and duties. The notice will
 include the name of the complainant and the nature of the allegations unless, in the opinion
 of the Chief of Police, the release of this information could impede the investigation.




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5. Notify the complainant, in writing, of the receipt of any complaint filed electronically or by
 mail.
6. Refer the complaint to the subject officer’s Lieutenant or an Internal Affairs investigator in
 accordance with the guidelines below.
5. Allegations deemed Category U by the receiving shift commander will be handled as follows
 and the Professional Standards Lieutenant will:
 a) A) Review the complaint form and Shift Commander’s intake form and concur with the
 classification or recommend reclassification.
 b) Forward the complaint and intake forms up the chain of command to the Chief of Police
 or designee for review.
 c) If the chief or designee concurs that the complaint meets the definition of a Category U
 allegation, notify the complainant and subject officer.
 d) If the chain of command determines the complaint has merit, reclassify the allegations
 and process the complaint in accordance with the new category.
6. Investigations by a Lieutenant are as follows
 1. At a minimum, a Lieutenant assigned to investigate a Category 1 Allegation should
 interview the complainant and the subject officer and review relevant reports, documents,
 and video.
 2. If a Lieutenant determines the incident is of greater complexity, or the investigation
 cannot be completed within 3 business days, he/she can refer the investigation back to
 Internal Affairs with the concurrence of the Major or higher authority.
 3. Upon completion of the investigation, the Lieutenant will summarize their findings and
 recommendations, in writing, and forward up the chain of command for review.
7. Investigations by Internal Affairs Investigators
1. Review the initial complaint and compile all related reports and materials in the department’s
 custody.
2. Ascertain the specific allegations, note the member(s) involved and the date, time, and
 location of the incident. Identify any other witnesses to the incident, noting their name(s),
 address(es) and contact information.
3. Compile all relevant reports, statements, and transcriptions for inclusion in the case file.
4. Forward the transcription (if any) of each interview to the Professional Standards Lieutenant
 for review upon its completion.
5. Maintain and update the Internal Affairs database for each assigned case.


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8. Command will review investigation and reach reviewer will provide written recommendation
 and justification for action
9. Chief of PPD will review all internal investigations and may request additional info
10. IA will maintain/index all complaints
11. IA will track and analyze complaints to identify training, improve policies, annual state
 audits, annual reports, notify chief of patterns


 Fair:
1. Was the IA investigation process impartial and balanced?
 1. Did everyone who took part in the investigation have a proportional input?
2. Does the IA disposition match the facts of the investigation?
3. Examples of being NOT fair:
 1. Body camera footage shows PPD acting in a way that breaks PPD policy, but the IA
 disposition concludes that PPD did not break any PPD policy.
 2. Multiple PPD personnel performed interviews and investigations, but only the
 conclusions from one person are represented in the IA disposition.
 3. There is evidence of PPD acting in a way that matches the filed complaint, but the IA
 disposition categorizes the investigation as Cat U.


 Objective:
1. Was the evidence viewed, analyzed, and balanced in an unbiased manner?
 4. Was there no evidence of bias during the IA investigation?
2. Examples of being NOT objective:
 a. There is evidence that a complainant insulted the PPD or made their job difficult and the
 IA investigation reflects a bias against the credibility of the complainant.
 b. There is evidence that a member of PPD has a personal connection with the complainant
 or a material witness in the IA investigation.
 c. There is evidence that PPD profiled or discriminated against someone based on their skin
 color, faith, gender, sexuality, or any other personal identifier.




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8.0 APPROVALS
 Contributor
 Signature Date
 (Authored/Approved by)

 Author Randall Kilty
 Randall Kilty (Jan 15, 2026 22:48:05 EST)
 15/Jan/26
 [Randall Kilty]


 Reviewer 15/Jan/26
 [Rachel Schlein] Rachel Schlein (Jan 15, 2026 22:59:07 EST)




9.0 REVISION HISTORY
 Revision Description of Change Date
 0 New Document 15Jan2025




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Appendix C: PCRS Training Standard Operating Procedure




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 Doc #: PCRS SOP 1
 Standard Operating Procedure Rev #: 0
 Effective Date: 08-13-2025
Title: Police Citizen Review Subcommittee Training Procedures



1.​ PURPOSE and INTRODUCTION

 All Police Civilian Review Subcommittee (PCRS) members must receive initial and ongoing training
to execute their responsibilities in an effective and legitimate manner, and to fulfill the mandates of their
positions. Training includes PCRS policies and procedures on their local law enforcement agency, the basics
of civilian oversight, and the authority and responsibilities associated with their role as a subcommittee
member.
​ A note on accessibility accommodations: PCRS is committed to providing inclusive and
accessible orientation and training for all members. Every reasonable effort will be made to
accommodate accessibility needs.

2.​ SCOPE

 This procedure applies to all PCRS members, and their responsibilities around initial and ongoing
training while currently active as subcommittee members.

3.​ ROLES and RESPONSIBILITIES

 Role Responsibilities
 PCRS Chair or ●​ Will provide initial orientation of newly appointed PCRS
 Designee members.
 ●​ Will identify and disseminate ongoing training opportunities to PCRS
 members.
 ●​ Will keep a record of PCRS member training completion.
 ●​ Will complete all initial and ongoing required training.
  PCRS Members


4.​ PROCEDURE
 4.1.​ Initial Training and Orientation
 4.1.1.​ Within 30 days of appointment, and ideally prior to first meeting attendance, new PCRS
 members will meet with the PCRS chair or their designee, and will go over the following:
 4.1.1.1.​ Outline of orientation training expectations.
 4.1.1.2.​ PCRS model of civilian oversight; history of PCRS; any relevant charter,
 current City of Portland ordinance governing PCRS, and/or municipal
 codes; community and local government expectations of PCRS.
 4.1.1.3.​ Important documents, including ordinances, SOPs, definitions, annual
 reports, letters to the public, and where to find them.
 4.1.1.4.​ Investigative procedures and practices; meeting procedures; case review,
 presentation, and findings.
 4.1.1.5.​ Policies and best practices for communication during and between
 meetings.
 4.1.2.​ Within 30 days of appointment, and prior to first meeting attendance, new PCRS
 members will meet with a City of Portland legal representative, at a mutually agreed
 upon time, and will go over the following:




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 4.1.2.1.​ Public records and public meeting laws, and applicability to PCRS.
 4.1.2.2.​ Confidentiality requirements.
 4.1.2.3.​ City of Portland resources/supports available to PCRS members.
 4.1.3.​ Within 60 days of appointment, new PCRS members will meet with a Portland PD
 representative, at a mutually agreed upon time, and will complete the following:
 4.1.3.1.​ Meet-and-greet with the PD’s administration.
 4.1.3.2.​ Introduction to the Internal Affairs Unit, and overview of its processes.
 4.1.3.3.​ Overview of training the PD offers to PCRS.​
 4.1.4.​ Within the first 6 months of PCRS appointment, new members will attend the following
 trainings at Portland PD, which the PD will offer at a mutually agreed upon time:
 4.1.4.1.​ Criminal Procedures
 4.1.4.2.​ Behavioral Health Unit
 4.1.4.3.​ A minimum of one ride-along
 4.1.4.4.​ Any additional specialty areas of interest to PCRS members and agreed
 upon by PPD (for example, Criminal Investigations Division, K-9,
 Community Policing, etc.)
 4.1.5.​ The chair or their designee will keep track of member training participation. It is the
 responsibility of individual members to notify the chair or designee of what training they
 have completed.
 4.1.5.1.​ The attached form, “Training Attendance Form for PCRS Members,” may
 be utilized by PCRS members to keep track of individual and group
 training attendance; use of the form is optional.

 4.2.​ Ongoing Training
 4.2.1.​ It is recommended that PCRS members participate in annual training. The chair or their
 designee will keep PCRS members informed of training opportunities. Training will be
 available at no cost to PCRS members.
 4.2.1.1.​ The chair or a designee will identify and disseminate information on
 annual training. It is the responsibility of individual members to sign-up
 and participate in training individually and/or to organize them collectively
 for the group. Individual members are also encouraged to identify and
 participate in relevant training in their interest areas.
 4.2.1.2.​ Training can be defined as classes or training offered online or in person,
 and can also include activities such as informational meetings with
 relevant organizations.
 4.2.1.3.​ It is recommended that PCRS members make themselves familiar with
 national models for civilian police oversight, best practices, and trends in
 the field.
 4.2.1.4.​ It is also recommended that PCRS members complete a minimum of 2
 hours of continuing education a year.
 4.2.1.5.​ Additionally, it is recommended that ongoing training includes an annual
 minimum of one ride-along with a PPD officer per each PCRS member, at
 a mutually agreed upon time.
 4.2.1.6.​ PCRS members may also attend additional training offered by PPD,
 including virtual reality simulation training.
 4.2.2.​ See Appendix 2 for organizations to consider as resources for ongoing training.




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5.​ APPENDIX

 Appendix Title
 Appendix 1 Links to Training Resources and Documents

 Appendix 2 Organizations to Consider for Ongoing Training Resources



6.​ SUPPORTING FORMS

 Forms Title
 Form 1 Training Attendance Form for PCRS Members



7.​ REVISION HISTORY

 Revision Changes / Rationale
 Number



8.​ APPROVALS


 Contributor Role Signature Date


 Author
 Rachel Schlein
 PCRS Member 9/6/2025




 Approver
 Joey Brunelle
 PCRS Co-Chair 9/5/2025




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 Appendix 1
 Links Relevant to PCRS Training

Training Resources:

PCRS Website

PCRS Training Presentation (9-13-2024)

Freedom of Access Act (FOAA) Frequently Asked Questions

Maine Laws

National Association for Civilian Oversight of Law Enforcement (NACOLE) Training Resources

NACOLE “Civilian Oversight Basics”


Important Documents:

PCRS Ordinance

PCRS Annual Reports

PCRS Suggested Guidelines for Evaluating Internal Affairs Investigations

PPD Commendation or Complaint Form in English (also available on PCRS website in Arabic,
Portuguese, French, Spanish, and Somali)

PCRS Results from the Community Survey of Police Oversight, Spring 2021

Where to Find City of Portland Meeting Minutes

Portland Police Department Standard Operating Procedures




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 Appendix 2
 Organizations to Consider for Ongoing Training Resources

  Civilian Oversight Municipal
 ●​ National Association for Civilian ●​ Mayor/City Manager Offices
 Oversight of Law Enforcement
 (NACOLE) Specific Populations
 ●​ National Alliance for Mental Illness
  Law Enforcement and Criminal Justice ●​ Through These Doors
 ●​ Maine Criminal Justice Academy ●​ Preble Street Resource Center
 ●​ Cumberland County Jail ●​ Maine Homeless Veterans Alliance
 ●​ Longcreek Youth Development ●​ Southern Maine Agency on Aging
 Center ●​ The Maine Association for New
 ●​ Cumberland County Sheriff's Office Americans
 ●​ Juvenile Justice Policy Center ●​ Milestone Recovery
 ●​ Maine Youth Justice ●​ Seachange Yoga
 ●​ Prison Yoga Project
 ●​ Juvenile and Adult Community Social Services
 Corrections ●​ The Opportunity Alliance
 ●​ Behind the Bars Conference ●​ Spurwink
 ●​ DHHS Office of Behavioral Health
 Intensive Case Managers Additional
 (Jail/Re-entry/Community) ●​ Medical Examiner
 ●​ Cumberland County Jail Re-entry ●​ Maine Equal Justice
 Program
 Education
  Legal ●​ USM Criminology, Social Justice,
 ●​ American Civil Liberties Union Social Work, and Public Policy
 ●​ District Attorney's Office Departments
 ●​ Pine Tree Legal Assistance ●​ UNE Criminology, Social Justice,
 ●​ Immigrant Legal Advocacy Project and Social Work Departments
 ●​ Legal Services for Maine Elders ●​ Southern Maine Community College
 Criminal Justice program




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 Form 1
 Training Attendance Form for PCRS Members



Name of PCRS Member:



 Date Description of Training Length (in hrs)




NOTE: It is recommended PCRS members turn in this form to the chair or their designee on an
annual basis.




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Appendix D: PCRS Meeting Process Standard Operating Procedure




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1.0 INTRODUCTION

 The purpose of this procedure is to outline the process for holding and participating in
 Police Citizen Review Subcommittee (PCRS) meetings per ordinance Chapter 2 Article IV
 Div. 2. PCRS members are encouraged to behave in a respectful, open-minded, and
 thoughtful manner during the meeting. The PCRS meetings should ultimately serve to
 deepen public trust in the Portland Police Department (PPD) and the PCRS.

2.0 SCOPE

 This document applies to all PCRS meetings both executive and public.

3.0 RESPONSIBILITIES


 Role Description of Responsibilities
 Chair • Leads meeting discussions
 • Assigns or delegates tasks as appropriate
 • Provides gentle reminders to keep discussions on topic and/or on time
 Vice-Chair
 • Fills in for Chair’s responsibilities when Chair is absent
 • Attend meetings and participate in discussions
 PCRS Members
 • Solicit or vote on motions as applicable



4.0 DEFINITIONS AND ABBREVIATIONS
 Term Definition
 As defined in state statute Title 1 MRS section 402 and Title
 30A MRS section 2702
 Sensitive Information
 Note: there are also rules around criminal confidentiality that
 should be followed
 All members of the PCRS and all members of supporting city staff
 Meeting Attendees (including police department) who are attending the current PCRS
 meeting
 Any attendees that are not members of PCRS, city staff, or
 Guest Attendees
 Police Department
 Public meeting instance where Meeting Attendees and Guest
 Public Session
 Attendees both attend


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 Term Definition
 Private meeting instance where Guest Attendees do not attend
 Executive Session
 due to discussion of private or sensitive information
 PPD Portland, ME Police Department
 IA Internal Affairs (of the Portland, ME Police Department)
 PCRS Police Citizen Review Subcommittee

5.0 PROCEDURE

 5.1 General Etiquette

 5.1.1 All Meeting Attendees and Guest Attendees will adhere to Robert’s Rules of
 Order to the best of their abilities (see Section 6: Resources for link).

 5.2 Follow SOP “PCRS IA Investigation Presentation and Voting” for any activities
 involving IA investigation review, presentation, or voting.

 5.3 Meeting Preparation

 5.3.1 City Staff should send out the meeting agenda and relevant meeting
 attachments approximately one week in advance of the scheduled PCRS
 meeting.

 5.3.2 Meeting Attendees should review all agenda items and attachments prior to
 attending the PCRS meeting.

 5.4 Public Meetings

 5.4.1 If a quorum is present (4 voting members), the Chair or designee will start
 the meeting (ideally no later than 5 minutes past the scheduled start time of
 the meeting).

 5.4.2 The Chair will confirm that the Vice Chair is present and is willing to keep
 the discussions on topic and/or on time.

 5.4.2.1 If the Chair is absent, the Vice Chair will temporarily assume
 responsibilities of the Chair.

 5.4.2.2 If the Vice Chair is absent, the Chair will delegate someone to
 temporarily assume their responsibilities for the meeting.



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 5.4.3 The Chair will read off the meeting agenda and propose an appropriate
 priority for each topic along with a target meeting end time.

 5.4.3.1 If there are major additions to or disagreements with the agenda,
 Meeting Attendees should discuss and reach a consensus before
 proceeding.

 5.4.3.2 Agenda topics may be moved to an ad-hoc meeting or moved to
 another scheduled meeting as appropriate.

 5.4.4 The Chair will lead the meeting discussion using the agenda topics.

 5.4.4.1 If there are agenda topics that involve discussion of sensitive
 and/or private information (e.g. an IA investigation), the Chair
 will solicit a motion to move the Meeting Attendees to an
 executive session per Section 5.5.

 5.4.5 At the start of the meeting (after announcement of the agenda) and at the
 end of the meeting before executive session, the Chair will give opportunity
 for public comment by announcing the following expectations:

 5.4.5.1 Speakers will be called upon or volunteer one at a time to give
 public comment.

 5.4.5.2 Speakers will be allowed 3 minutes to talk with the ability to
 request 3-minute extensions.

 5.4.5.3 If there is a need for any accessibility assistance, the speaker may
 have more time granted as needed.

 5.4.5.4 PCRS members will acknowledge the public comments, but best
 practice is to not engage directly in discussion.

 5.4.6 If any topics require voting, PCRS members will vote on the motions with a
 simple majority winning the vote.

 5.4.7 After all agenda topics have been discussed or the meeting end time has
 been reached, PCRs members will summarize the discussions, actions and
 next steps.

 5.4.7.1 If there are any tasks or actions without volunteers, the Chair
 may assign the tasks or actions.


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 5.4.8 Meeting Attendees will agree on agenda topics and time/location for the
 next PCRS meeting

 5.4.8.1 In-person meetings can be scheduled on a quarterly basis as
 agreed to by meeting attendees.

 5.4.8.2 Ad-hoc meetings can be also scheduled as warranted

 5.4.9 The Chair will solicit a motion to adjourn the meeting and if approved the
 meeting ends

 5.5 Executive Session Meetings

 5.5.1 After all meeting attendees have voted to enter executive session, meeting
 attendees will leave the public meeting and enter the executive session.

 5.5.2 The Chair will guide the discussion of all agenda topics that contain sensitive
 information (e.g. IA investigations).

 5.5.3 The Chair may solicit a motion to move the Meeting Attendees back to the
 public meeting session after all sensitive and/or private topics have been
 discussed.

6.0 REFERENCES
 Title Link/Location
 Robert’s Rules of
 https://robertsrules.org/index.html
 Order
 PCRS IA
 Investigation
 TBF
 Presentation and
 Voting

7.0 ATTACHMENTS

 N/A




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 8.0 APPROVALS
 Contributor
 Signature Date
 (Authored/Approved by)

 Author
 [Randall Kilty]
 Randall Kilty
 Randall Kilty (Jan 15, 2026 18:12:16 EST)
 15/Jan/26


 Reviewer
 [Joey Brunelle]
 Joey Brunelle
 Joey Brunelle (Jan 17, 2026 11:26:42 PST)
 17/Jan/26




 9.0 REVISION HISTORY
 Revision Description of Change Date
 0 New Document 15Jan2026



Signature:
 Email: randall.kilty@gmail.com




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To: Portland City Manager, Chief of Police
Re: Complaint Form Availability, Access & Education
From: PCRS Members Walter Bihumugani & Joey Brunelle
October 31, 2025

As part of our charge to audit the Portland Police Department’s complaint process and
recommend changes to increase public confidence in that process (City Code § 2-76(2)(b)),
we have some questions regarding the availability and accessibility of complaint forms.

 1.​ Historically, paper complaint/commendation forms have been available at the Portland
 Public Library, City Hall, Community Policing centers, Portland Housing Authority
 offices, and community centers (e.g. Riverton). However, since the complaint form went
 online, paper forms have been discontinued from all of these locations. Paper forms are
 currently only available at Police Headquarters on Fore Street.​
 ​
 We believe that it is important to have paper forms widely available for individuals who
 may not have reliable technology access or skills. Could paper forms once again be
 distributed to these locations, as well as other logical locations for individuals
 who have a higher likelihood of police interactions, e.g. public schools, the City’s
 public health clinic and social services offices? We are happy to supply a list of
 possible locations if that would be helpful.​

 2.​ Currently, paper forms can only be mailed, or returned to Headquarters on Fore Street.
 Could we expand this so that paper forms could be returned to any community
 policing center? This would be aligned with the community-engagement mission of
 community policing.​

 3.​ Some years ago, the City of Portland went to the effort and expense of translating our
 complaint/commendation forms into multiple languages spoken by individuals in the
 Portland community. Currently these translations are only available online. Could paper
 versions of these translated forms be distributed to community centers and
 community policing locations (some of which are in neighborhoods with large
 immigrant populations)?​

 4.​ Currently PPD summons/citation forms include instructions for how to contest that
 summons/citation. We wonder if these forms provide a good opportunity to solicit
 feedback about policing. We understand that these forms are printed in bulk years in
 advance, but would it be possible to, on the next print run, include a sentence or
 two about how to submit a complaint/commendation including a URL to the
 complaint form on the city’s website?




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 5.​ In our experience, some members of city staff are unaware that there is a complaint
 process, and others are unclear on how to submit a complaint. Especially if we restore
 the availability of paper forms to include facilities like the Library, community centers,
 community policing centers, City Hall, and Portland Housing Authority offices, we
 believe it is important that staff at those locations know how the process works. In
 particular, we believe it’s critical that members of the City’s public health and social
 services staff be conversant in the complaint process and be able to offer it to
 individuals as a possible resource/recourse. Could the City Manager educate all
 members of City Staff regarding the complaint process, so they are able to better
 assist members of the public?​

 6.​ We have had a number of ideas for how to increase public awareness of the complaint
 process, including: designing and distributing an informational flyer, doing direct
 outreach to crisis centers and DV shelters, doing direct outreach to immigrant
 organizations and places of worship, or working with the city’s public health/social
 services staff to increase their understanding. To what extent does the PCRS have
 the authority to do this kind of outreach, or must this all be done through the City
 Manager (according to the current ordinance)?

Thank you for reviewing our questions. We would appreciate a response in writing at your
earliest convenience.

Joey Brunelle
Walter Bihumugani
Portland Police Citizen Review Subcommittee Members




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MINUTES*
 POLICE CITIZEN REVIEW SUBCOMMITTEE
 February 11, 2026
 Meeting Held In-Person (City Hall – room 209)

Members present: Joey Brunelle, Chair, Rachel Schlein, Vice-Chair; and Randall Kilty

Members absent: Walter Biha, Sam Tracy, and Xavier Botana

Staff present: Rachel Millette, Assistant Corporation Counsel, Chief Mark Dubois, Lieutenant
Jacob Titcomb, and Tracy Boyd

6:05 Call to order and introductions.

 Motion was made by Rachel and seconded by Randall to approve January 14, 2025 meeting
minutes. Passage 3-0.

 No public comment.

 New ordinance and dissolution process:
 Rachel M. explained that this subcommittee dissolves on February 20. The new board
notice along with applications will be published in the newspaper on around February 13th or 14th.
Preference will be given to present subcommittee members. After the deadline to apply, the
applications will go before the Legislative Nominating Committee during their March 12th
meeting. The committee will hold interviews and make their recommendations to the City Council
who then will vote on appointments to the new Civilian Police Review Board at a meeting possibly
in April. There will be a significant amount of training that will need to take place in accordance
with the new ordinance before the new board can undertake its duties.
 Rachel M. responded that the PCRS’ policies and processes will not automatically be rolled
over, though the new board could choose to adopt or draw from the subcommittee’s work. New
board procedural rules will need to be approved by the City Council.

 Annual Report Discussion and Approval:
 Randall and Rachel worked on the Annual Report, the report is abbreviated due to the
timing of getting it approved before the subcommittee is dissolved. Motion to approve the report,
with typographical corrections, made by Joey, seconded by Randall. Passed 3-0.

 Discussion of data sharing needs, concerns and recommendations:
 Rachel M. shared that IT is exploring whether board members can have city Gmail
accounts but with different permissions. The goal is for IT to have a new system setup before the
new board and, if not, then they will work on the data handling policy if it needs to be modified.

 Letter regarding the citizen complaint/commendation process:
 There was some confusion as to whether it was forwarded to the City Manager’s office or
not. Chief Dubois indicated he would review the recommendations.
 Public comment:
 Sergeant Sean Hurley, Portland Police Superior Officers Association President, provided
public comment.



6:32 Motion was made by Rachel S. and seconded by Randall to adjourn. Passage 3-0.

*These minutes were drafted by staff and were not approved by the subcommittee before
dissolution.