Committee of the Whole — Aurora, IL
Date: 2015-03-17

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 March 17, 2015
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF MARCH 3, 2015

 15-00185 Approval of the Minutes of the March 3, 2015 Committee of the Whole meeting .

 REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE
 COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, March 12, 2015 and
 Reviewed the Following Items:
 15-00151 A Resolution Authorizing Approval of the City of Aurora Fifth Program Year
 (2014) Consolidated Annual Performance Evaluation Report (CAPER) for the
 Federal Community Development Block Grant (CDBG) and HOME Investment
 Partnership Act Programs .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00184 A Resolution Authorizing an Annual Action Plan Substantial Amendment (2015
 - #1) to Reflect Funding Allocations for the Community Development Block
 Grant Program - Downtown Façade Improvement Project and Aurora Interfaith
 Food Pantry Vehicular/Pedestrian Safety Project
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE FINANCE COMMITTEE TO THE
 COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, March 10, 2015 and Reviewed the
 Following Items:
 15-00108 A Resolution Authorizing the Execution of an Intergovernmental and Lease
 Agreement between the City of Aurora, Aurora East School District #131 and
 the Fox Valley Park District for the tennis facility at Phillips Park, six owned by
 the City of Aurora and six owned by Aurora East School District #131 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final March 17, 2015


 15-00135 A Resolution Accepting the Bid from Classic Landscape Ltd., West Chicago, IL
 for the East Side Landscape Maintenance for the Divisions of Street
 Maintenance, Parks & Recreation, and Property Standards for 2015 and 2016 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00138 A Resolution authorizing the Mayor to execute an amendment to the 2006
 agreement for the North Aurora Road Underpass between the City of Aurora,
 City of Naperville, and Naperville Township Road District and corresponding
 Motor Fuel Tax appropriation.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00155 A Resolution Authorizing the execution of a contract to hire a Contractual Golf
 Professional for the 2015 golf season in the amount not to exceed $31 ,500.00
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00172 A Resolution Authorizing the Mayor to execute the Local Agency Agreement for
 Federal Participation with the State of Illinois, authorizing the Director of
 Purchasing to sign the Construction Engineering Agreement with V3
 Companies and to Appropriate Motor Fuel Tax Funds for the Sheffer Road
 Bridge Replacement Project .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00173 A Resolution Accepting the Bid from Twin Oaks Landscaping, Inc., Oswego, IL
 for the West Side Landscape Maintenance for the Divisions of Street
 Maintenance, Parks & Recreation, and Property Standards for 2015 and 2016. .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00176 A Resolution Accepting the bid from Service Sanitation of Gary, Indiana and
 also located in Aurora, Illinois for Portable Toilet Rental/Service for various City
 of Aurora Divisions.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00178 A Resolution Accepting the Bid from Beary Landscape Management, Lockport,
 IL for the Facilities and Grounds Landscape Maintenance for Various City
 Divisions for 2015 and 2016 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE
 COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, March 10, 2015 and
 Reviewed the Following Items:
 15-00174 A Resolution approving the issuance of a Music Festival permit to the
 Warehouse Church for Sunday, May 3th, 2015 at the Phillips Park Pavilion area
 from 9:30 a.m. to 4:00 p.m .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final March 17, 2015


 15-00175 A Resolution approving the issuance of a Carnival License to Variety the
 Children's Charity of Illinois / Fantasy Amusement Company for a carnival to be
 held at the Westfield Fox Valley Mall on April 30-May 3 and May 7-10, 2015 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00132 A Parking Study for the 450 block of West Park Avenue. Ward 6, Alderman
 Saville
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 15-00158 The Fox Valley Garden Club is requesting permission to conduct their annual
 Aurora Gardener's Plant Sale on Saturday, May 16, 2015 from 8:00 am to 1:00
 pm at the Aurora Transportation Center.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00159 Requesting Approval to Stage the Three City of Aurora Farmers Markets to be
 held Throughout the Summer and Fall of 2015.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00162 The Homestead Elementary School PTA Husky Hustle 5K and 1 Mile Fun Run,
 Saturday, April 25, 2015 from 8:30am to 10:15am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00163 Metea LIFE Run, Saturday, June 6, 2015 from 9:00am to 10:00am.

 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00166 Rosary High School Road Scholars 5K Run Walk, Sunday, May 17, 2015 from
 9:00am to 10:30am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00168 The Aurora Hispanic Heritage Advisory Board is requesting approval to stage El
 Dia de los Niño's on Saturday, April 25, 2015 from 1:00 pm to 5:00 pm. at the
 spring and Lincoln parking lot.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00169 American Diabetes Association "Tour de Cure", Sunday, June 14, 2015 from
 5:00am to 5:00pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00134 A Traffic Study for the intersection of Bromley Lane and Sheffer Road. Ward
 10, Alderman Johnson
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)




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Committee of the Whole Agenda - Final March 17, 2015


 15-00181 INFORMATION ONLY - St. Therese Parish, 271 N. Farnsworth Ave., Aurora,
 IL, is requesting permission to conduct their Annual Parish Festival on Sunday,
 August 9, 2015 from 10:00 AM to 8:00 PM on the parish parking lot grounds.
 The Parish is aware that a music festival permit will be required if live musical
 entertainment is provided and if more than three hundred fifty (350) persons are
 in attendance.
 (INFORMATION ONLY)

 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO
 THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, March 9,
 2015 and Reviewed the Following Items:
 15-00016 A Resolution for Security Reduction No. 1 for Verona Ridge Unit 3.

 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00020 A Resolution Authorizing the Conditional Purchase of a PAX Model PWM600
 Water Mixing Unit for the Water Production Division .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00046 A Resolution Authorizing Well Maintenance Services for Well No. 17 for the
 Water Production Division .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00079 A Resolution to Authorize a Professional Services Agreement to perform water
 main flushing and design work for several areas of the City-Wide Water Main
 Distribution System Flushing Program for the Water Production Division
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 15-00198 A Resolution Appointing Susan Sosa Bachmeier and Tony Martinez to Aurora's
 Human Relations Commission.

 REQUESTS AND REFERRALS

15-00200 Requesting a Final Plat for Lots 1 and 2 of Maruti Subdivision on the property
 located at 1271 N. Lake Street. (Jay Maruti #3 Corporation - L15-00200 /
 AU10/3-13.071-SU/FSD/FPN - TV - WARD 6)

15-00201 Requesting to Rezone Lots 1 and 2 of Maruti Subdivision to an underlying
 zoning district designation of B-2 General Retail (Jay Maruti #3 Corporation -
 L15-00201 / AU10/3-13.071-RZ/SU/FSD/FPN - TV - Ward 6)




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Committee of the Whole Agenda - Final March 17, 2015


15-00202 Requesting approval of a Special Use Permit for a Restaurant Drive-Thru Use
 and a Final Plan on Lot 2 of Maruti Subdivision. (Jay Maruti #3 Corporation -
 L15-00202 / AU10/3-13.071-R/SU/FSD/FPN - TV - Ward 6)


15-00209 Text amendment modifying certain portions of Section 3.3 Definitions, Section
 4.3 Special Uses and Structures and Table One: Use Categories of Ordinance
 Number 3100, being the Aurora Zoning Ordinance.

 ADJOURN

 CLOSED SESSION




City of Aurora Page 5 Printed on 3/17/2015

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 March 17, 2015
 5:00 PM




 ROLL CALL

 The Commitee of the Whole was called to order at 5:06 pm by Alderman
 O'connor and the roll call was called.
 Present 11 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman
 Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg,
 Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob
 O'Connor
 Absent 2 - Mayor Tom Weisner, and Alderman Mike Saville


 MINUTES OF THE MEETING OF MARCH 3, 2015

 15-00185 Approval of the Minutes of the March 3, 2015 Committee of the Whole
 meeting.
 Alderman Hart-Burns moved, seconded by Alderman Mervine, to approve the
 minutes of the Committee of the Whole meeting held on March 3, 2015.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final March 17, 2015



 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 15-00151 A Resolution Authorizing Approval of the City of Aurora Fifth Program
 Year (2014) Consolidated Annual Performance Evaluation Report
 (CAPER) for the Federal Community Development Block Grant
 (CDBG) and HOME Investment Partnership Act Programs .
 Jeff McLaughlin Manager of Neighborhood Redevelopment introduced Justin Root,
 Management Assistant of the Neighborhood Redevelopment Department and spoke
 briefly on this item. The consolidated annual performance report CAPER is a
 retrospective report summited yearly to HUD. The CAPER includes information on
 how the City of Aurora's annual allocation was used.
 (PLACED ON CONSENT AGENDA)


 15-00184 A Resolution Authorizing an Annual Action Plan Substantial
 Amendment (2015 - #1) to Reflect Funding Allocations for the
 Community Development Block Grant Program - Downtown Façade
 Improvement Project and Aurora Interfaith Food Pantry
 Vehicular/Pedestrian Safety Project
 Jeff McLaughlin, Manager of Neighborhood Redevelopment spoke briefly on this
 item.

 (PLACED ON CONSENT AGENDA)


 FINANCE COMMITTEE RECOMMENDATIONS

 15-00108 A Resolution Authorizing the Execution of an Intergovernmental and
 Lease Agreement between the City of Aurora, Aurora East School
 District #131 and the Fox Valley Park District for the tennis facility at
 Phillips Park, six owned by the City of Aurora and six owned by Aurora
 East School District #131 .
 Dan Anderson, Superintendent of Parks, spoke briefly on this item.

 (PLACED ON UNFINISHED BUSINESS)


 15-00135 A Resolution Accepting the Bid from Classic Landscape Ltd., West
 Chicago, IL for the East Side Landscape Maintenance for the Divisions
 of Street Maintenance, Parks & Recreation, and Property Standards
 for 2015 and 2016 .
 (PLACED ON CONSENT AGENDA)


 15-00138 A Resolution authorizing the Mayor to execute an amendment to the
 2006 agreement for the North Aurora Road Underpass between the
 City of Aurora, City of Naperville, and Naperville Township Road
 District and corresponding Motor Fuel Tax appropriation.
 (PLACED ON CONSENT AGENDA)

City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final March 17, 2015



 15-00155 A Resolution Authorizing the execution of a contract to hire a
 Contractual Golf Professional for the 2015 golf season in the amount
 not to exceed $31 ,500.00
 (PLACED ON CONSENT AGENDA)


 15-00172 A Resolution Authorizing the Mayor to execute the Local Agency
 Agreement for Federal Participation with the State of Illinois,
 authorizing the Director of Purchasing to sign the Construction
 Engineering Agreement with V3 Companies and to Appropriate Motor
 Fuel Tax Funds for the Sheffer Road Bridge Replacement Project .
 (PLACED ON CONSENT AGENDA)


 15-00173 A Resolution Accepting the Bid from Twin Oaks Landscaping, Inc.,
 Oswego, IL for the West Side Landscape Maintenance for the
 Divisions of Street Maintenance, Parks & Recreation, and Property
 Standards for 2015 and 2016 .
 (PLACED ON CONSENT AGENDA)


 15-00176 A Resolution Accepting the bid from Service Sanitation of Gary,
 Indiana and also located in Aurora, Illinois for Portable Toilet
 Rental/Service for various City of Aurora Divisions .
 (PLACED ON CONSENT AGENDA)


 15-00178 A Resolution Accepting the Bid from Beary Landscape Management,
 Lockport, IL for the Facilities and Grounds Landscape Maintenance for
 Various City Divisions for 2015 and 2016 .
 (PLACED ON CONSENT AGENDA)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 15-00174 A Resolution approving the issuance of a Music Festival permit to the
 Warehouse Church for Sunday, May 3rd, 2015 at the Phillips Park
 Pavilion area from 9:30 a.m. to 4:00 p.m .
 (PLACED ON CONSENT AGENDA)


 15-00175 A Resolution approving the issuance of a Carnival License to Variety
 the Children's Charity of Illinois / Fantasy Amusement Company for a
 carnival to be held at the Westfield Fox Valley Mall on April 30-May 3
 and May 7-10, 2015 .
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final March 17, 2015



 15-00132 A Parking Study for the 450 block of West Park Avenue. Ward 6,
 Alderman Saville
 (INFORMATION ONLY)


 15-00158 The Fox Valley Garden Club is requesting permission to conduct their
 annual Aurora Gardener's Plant Sale on Saturday, May 16, 2015 from
 8:00 am to 1:00 pm at the Aurora Transportation Center.
 (INFORMATION ONLY)


 15-00159 Requesting Approval to Stage the Three City of Aurora Farmers
 Markets to be held Throughout the Summer and Fall of 2015.
 (INFORMATION ONLY)


 15-00162 The Homestead Elementary School PTA Husky Hustle 5K and 1 Mile
 Fun Run, Saturday, April 25, 2015 from 8:30am to 10:15am.
 (INFORMATION ONLY)


 15-00163 Metea LIFE Run, Saturday, June 6, 2015 from 9:00am to 10:00am.

 (INFORMATION ONLY)


 15-00166 Rosary High School Road Scholars 5K Run Walk, Sunday, May 17,
 2015 from 9:00am to 10:30am.
 (INFORMATION ONLY)


 15-00168 The Aurora Hispanic Heritage Advisory Board is requesting approval to
 stage El Dia de los Niño's on Saturday, April 25, 2015 from 1:00 pm to
 5:00 pm. at the spring and Lincoln parking lot.
 (INFORMATION ONLY)


 15-00134 A Traffic Study for the intersection of Bromley Lane and Sheffer Road.
 Ward 10, Alderman Johnson
 (INFORMATION ONLY)


 15-00169 American Diabetes Association "Tour de Cure", Sunday, June 14,
 2015 from 5:00am to 5:00pm.
 (INFORMATION ONLY)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final March 17, 2015



 15-00181 INFORMATION ONLY - St. Therese Parish, 271 N. Farnsworth Ave.,
 Aurora, IL, is requesting permission to conduct their Annual Parish
 Festival on Sunday, August 9, 2015 from 10:00 AM to 8:00 PM on the
 parish parking lot grounds. The Parish is aware that a music festival
 permit will be required if live musical entertainment is provided and if
 more than three hundred fifty (350) persons are in attendance.
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 RECOMMENDATIONS

 15-00016 A Resolution for Security Reduction No. 1 for Verona Ridge Unit 3.

 (PLACED ON UNFINISHED BUSINESS)


 15-00020 A Resolution Authorizing the Conditional Purchase of a PAX Model
 PWM600 Water Mixing Unit for the Water Production Division .
 (PLACED ON CONSENT AGENDA)


 15-00046 A Resolution Authorizing Well Maintenance Services for Well No. 17
 for the Water Production Division .
 (PLACED ON CONSENT AGENDA)


 15-00079 A Resolution to Authorize a Professional Services Agreement to
 perform water main flushing and design work for several areas of the
 City-Wide Water Main Distribution System Flushing Program for the
 Water Production Division
 (PLACED ON CONSENT AGENDA)


 MAYORAL APPOINTMENTS

 15-00198 A Resolution Appointing Susan Sosa Bachmeier and Tony Martinez to
 Aurora's Human Relations Commission.
 (PLACED ON CONSENT AGENDA)


 REQUESTS AND REFERRALS

 15-00200 Requesting a Final Plat for Lots 1 and 2 of Maruti Subdivision on the
 property located at 1271 N. Lake Street. (Jay Maruti #3 Corporation -
 L15-00200 / AU10/3-13.071-SU/FSD/FPN - TV - WARD 6)
 The request and Referrals were referred to the DST Staff Council (Planning
 Council)




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final March 17, 2015



 15-00201 Requesting to Rezone Lots 1 and 2 of Maruti Subdivision to an
 underlying zoning district designation of B-2 General Retail (Jay Maruti
 #3 Corporation - L15-00201 / AU10/3-13.071-RZ/SU/FSD/FPN - TV -
 Ward 6)
 The request and Referrals were referred to the DST Staff Council (Planning
 Council)

 15-00202 Requesting approval of a Special Use Permit for a Restaurant
 Drive-Thru Use and a Final Plan on Lot 2 of Maruti Subdivision.
 (Dunkin Donuts / Jay Maruti #3 Corporation - L15-00202 /
 AU10/3-13.071-R/SU/FSD/FPN - TV - Ward 6)


 The request and Referrals were referred to the DST Staff Council (Planning
 Council)

 15-00209 Text amendment modifying certain portions of Section 3.3 Definitions,
 Section 4.3 Special Uses and Structures and Table One: Use
 Categories of Ordinance Number 3100, being the Aurora Zoning
 Ordinance.
 The request and Referrals were referred to the DST Staff Council (Planning
 Council)


 ADJOURN

 Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the
 meeting at 5:29 p.m. Motion carried by voice vote.




 ____________________________________
 Alexandra E. K. Voigt
 City Clerk




City of Aurora Page 6