Fayetteville Public Library Board Of Trustees — Fayetteville, AR
Date: 2026-04-20
Time: 16:00

Board of Trustees
 April 20, 2026 4 pm
 AGENDA
 Regular Meeting – Walker Room

Sallie Overbey, President Apr 2028 Rob Qualls Apr 2026
Stan Rodgers, Vice-President Apr 2027 Bret Park Apr 2028
Amy Wilbourn, Treasurer Apr 2027 Carla Davis Apr 2030
 Hope Bradberry Apr 2029


Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.

I. Call to Order
II. Roll Call
III. Minutes - approve minutes from February 16, 2026: pages 1-3
IV. Reports
 A. Introduction to Constructive Disruption
 B. Board focus group with Constructive Disruption
 C. Constructive Disruption date confirmation
 D. Library Administration
 1. Management Reports
 a. Performance Measures: pages 4-5
 2. Financial reports: pages 6-15
 3. Informational
 a. AI Committee
 b. Act 372 update
 c. Aquarium
 d. Library Giving Day
 e. Reading the Greens
 f. Employee Engagement Survey
 g. HR Report
 E. Media Update: pages 16-20
 F. Fayetteville Public Library Foundation monthly report: pages 21-23
 G. Friends of the Fayetteville Public Library
V. New business
 A. Discussion items
 1. Library-Issued Payment Cards updated policy: pages 24-29
 2. Fee Schedule updated policy: pages 30-32
 3. Appoint Nominating Committee
 4. Appoint liaison to Foundation Board
 5. Appoint liaison to Friends Board
 6. Appoint liaison to Art Committee
 7. Appoint Board of Trustees Finance Committee
VI. Public Comment
VII.  Executive Session
Adjournment

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 Library Operations
 Fayetteville Public Library
 Budget to Actual (Unrestricted)
 As of March 31, 2026

Preliminary: Subject to Audit
 Year Ending Year To Date Period Ending Month Ending
 12/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 ANNUAL BUDGET
 IN-YEAR BUDGET REMAINING
 Adopted Budget ADJ Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES BUDGET % Used/Rec'd


  Revenue

 Local Tax Support
 4882 - Ext. Transfer from Washington Co. - 7,117,664.00 0.00 7,117,664.00 420,447.00 445,883.73 21,092.76 0.00 6,671,780 6.3 %
 Property Tax Rev.
 Local Tax Support 7,117,664.00 0.00 7,117,664.00 420,447.00 445,883.73 21,092.76 0.00 6,671,780 6.3 %

 City of Fayetteville Transfers
 4880 - Ext. Transfer from City - Operations 1,812,401.00 0.00 1,812,401.00 453,104.00 453,100.26 151,033.42 0.00 1,359,301 25.0 %
 City of Fayetteville Transfers 1,812,401.00 0.00 1,812,401.00 453,104.00 453,100.26 151,033.42 0.00 1,359,301 25.0 %

 State Aid & Grant Revenue
 4010 - State Library Turnback 135,000.00 0.00 135,000.00 33,750.00 0.00 0.00 0.00 135,000 0.0 %
 State Aid & Grant Revenue 135,000.00 0.00 135,000.00 33,750.00 0.00 0.00 0.00 135,000 0.0 %

 Charges for Services
 4201 - Lease Income 50,400.00 0.00 50,400.00 12,600.00 0.00 0.00 0.00 50,400 0.0 %
 4202 - Rental Income 22,000.00 0.00 22,000.00 5,500.00 0.00 0.00 0.00 22,000 0.0 %
 4203 - Nontaxable Rental Fees 41,200.00 0.00 41,200.00 6,525.00 25,140.00 8,920.00 0.00 16,060 61.0 %
 4205 - Copier & Printer Income 6,000.00 0.00 6,000.00 1,633.00 4,965.57 2,273.07 0.00 1,034 82.8 %
 4220 - Merchandise Sales 800.00 0.00 800.00 205.00 103.00 0.00 0.00 697 12.9 %
 4225 - Taxable Merchandise Sales 0.00 0.00 0.00 0.00 309.98 62.85 0.00 (310) 0.0 %
 4240 - Discounts 0.00 0.00 0.00 0.00 (140.00) (140.00) 0.00 140 0.0 %
 4302 - Fees 70,000.00 0.00 70,000.00 14,447.00 17,141.99 6,110.02 0.00 52,858 24.5 %
 4995 - Cash Over and Short 0.00 0.00 0.00 0.00 (61.55) 0.50 0.00 62 0.0 %
 Charges for Services 190,400.00 0.00 190,400.00 40,910.00 47,458.99 17,226.44 0.00 142,941 24.9 %

 Contributions & Donations
 4650 - Contributions - Undesignated 0.00 0.00 0.00 0.00 197.04 51.42 0.00 (197) 0.0 %
 Contributions & Donations 0.00 0.00 0.00 0.00 197.04 51.42 0.00 (197) 0.0 %

 Miscellaneous Revenue
 4992 - Misc. Revenue 0.00 0.00 0.00 0.00 5.99 4.32 0.00 (6) 0.0 %
 Miscellaneous Revenue 0.00 0.00 0.00 0.00 5.99 4.32 0.00 (6) 0.0 %

 Transfers In
 6010 - Int. Transfer In 270,000.00 0.00 270,000.00 50,000.00 0.00 0.00 0.00 270,000 0.0 %

This report reflects only unrestricted funds within Fund 10. 8
 Library Operations
 Fayetteville Public Library
 Budget to Actual (Unrestricted)
 As of March 31, 2026

Preliminary: Subject to Audit
 Year Ending Year To Date Period Ending Month Ending
 12/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 ANNUAL BUDGET
 IN-YEAR BUDGET REMAINING
 Adopted Budget ADJ Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES BUDGET % Used/Rec'd
 4899 - Ext. Transfer In 125,626.00 0.00 125,626.00 0.00 33,989.00 0.00 0.00 91,637 27.1 %


 Transfers In 395,626.00 0.00 395,626.00 50,000.00 33,989.00 0.00 0.00 361,637 8.6 %

 Investment Earnings
 Investment Income 0.00 0.00 0.00 0.00 16,187.19 4,032.59 0.00 (16,187) 0.0 %
 Total Investment Earnings 0.00 0.00 0.00 0.00 16,187.19 4,032.59 0.00 (16,187) 0.0 %
 Use of Reserves 0.00 764,000.00 764,000.00 764,000.00 0.00 0.00 0.00 764,000 0.0 %
  Total Revenue 9,651,091.00 764,000.00 10,415,091.00 1,762,211.00 996,822.20 193,440.95 0.00 9,418,269 9.6 %


  Expenditures

 Personnel Services

 Salary & Wages
 5100 - Salaries 2,509,933.00 0.00 2,509,933.00 615,183.00 641,064.93 213,688.31 0.00 1,868,868 25.5 %
 5102 - Hourly Wages 2,645,836.00 0.00 2,645,836.00 648,488.00 483,022.51 167,379.61 0.00 2,162,813 18.3 %
 5103 - Overtime 0.00 0.00 0.00 0.00 6,023.64 2,538.66 0.00 (6,024) 0.0 %
 5105 - Vacation Pay 0.00 0.00 0.00 0.00 51,049.70 19,824.55 0.00 (51,050) 0.0 %
 5106 - Sick Pay 0.00 0.00 0.00 0.00 25,817.50 4,272.22 0.00 (25,818) 0.0 %
 5112 - Holiday Pay 0.00 0.00 0.00 0.00 54,683.53 529.42 0.00 (54,684) 0.0 %
 5113 - Social Security Taxes 394,419.00 0.00 394,419.00 96,669.00 91,652.73 29,593.78 0.00 302,766 23.2 %
 5115 - Unemployment 7,264.00 0.00 7,264.00 7,264.00 2,751.87 281.11 0.00 4,512 37.9 %
 5116 - Workers Compensation 45,000.00 0.00 45,000.00 45,000.00 26,501.32 0.00 0.00 18,499 58.9 %
 Total Salary & Wages 5,602,452.00 0.00 5,602,452.00 1,412,604.00 1,382,567.73 438,107.66 0.00 4,219,884 24.7 %

 Employee Benefits
 5110 - Salary Contingency 115,522.00 0.00 115,522.00 0.00 0.00 0.00 0.00 115,522 0.0 %
 5120 - Health Insurance 454,174.00 0.00 454,174.00 113,547.00 98,398.75 31,812.87 0.00 355,775 21.7 %
 5121 - Health Savings Account 85,335.00 0.00 85,335.00 21,339.00 18,768.33 6,345.69 0.00 66,567 22.0 %
 5122 - Life Insurance 18,497.00 0.00 18,497.00 4,539.00 4,406.78 1,477.86 0.00 14,090 23.8 %
 5135 - Retirement Saving Plan 433,133.00 0.00 433,133.00 106,161.00 98,767.22 32,708.75 0.00 334,366 22.8 %
 Employee Benefits 1,106,661.00 0.00 1,106,661.00 245,586.00 220,341.08 72,345.17 0.00 886,320 19.9 %
 Total Personnel Services 6,709,113.00 0.00 6,709,113.00 1,658,190.00 1,602,908.81 510,452.83 0.00 5,106,204 23.9 %



This report reflects only unrestricted funds within Fund 10. 9
 Library Operations
 Fayetteville Public Library
 Budget to Actual (Unrestricted)
 As of March 31, 2026

Preliminary: Subject to Audit
 Year Ending Year To Date Period Ending Month Ending
 12/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 ANNUAL BUDGET
 IN-YEAR BUDGET REMAINING
 Adopted Budget ADJ Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES BUDGET % Used/Rec'd
 Materials & Supplies
 5200 - Office Supplies & Printing 89,986.00 0.00 89,986.00 24,373.00 12,361.77 4,147.87 0.00 77,624 13.7 %
 5201 - Small Tools & Equipment 25,000.00 0.00 25,000.00 7,100.00 1,310.90 1,259.68 0.00 23,689 5.2 %
 5203 - Medical Supplies 2,025.00 0.00 2,025.00 0.00 0.00 0.00 0.00 2,025 0.0 %
 5210 - Food & Catering for Events 5,350.00 0.00 5,350.00 853.00 297.22 163.72 0.00 5,053 5.6 %
 5218 - Cleaning Supplies 60,050.00 0.00 60,050.00 15,000.00 21,818.83 4,989.63 0.00 38,231 36.3 %
 5220 - Tech Supplies 21,700.00 0.00 21,700.00 5,300.00 10,107.90 3,309.94 0.00 11,592 46.6 %
 5224 - Landscape Materials 11,400.00 0.00 11,400.00 2,400.00 0.00 0.00 0.00 11,400 0.0 %
 5226 - Merchandise for Resale 1,300.00 0.00 1,300.00 1,200.00 1,426.75 126.75 0.00 (127) 109.8 %
 5230 - Computer Hardware Supplies 53,000.00 0.00 53,000.00 12,750.00 12,612.59 6,753.55 0.00 40,387 23.8 %
 5235 - Signage 6,805.00 0.00 6,805.00 1,711.00 7,358.43 234.29 0.00 (553) 108.1 %
 5250 - On-line Database 1,000.00 0.00 1,000.00 0.00 1,500.00 0.00 0.00 (500) 150.0 %
 5251 - Programming Materials & Supplies 88,872.00 0.00 88,872.00 30,337.00 20,952.57 7,971.45 0.00 67,919 23.6 %
 5252 - Repair Parts & Damaged Repairs 1,500.00 0.00 1,500.00 300.00 143.28 0.00 0.00 1,357 9.6 %
 5255 - Circulating Equipment 200.00 0.00 200.00 0.00 191.62 39.49 0.00 8 95.8 %
 5260 - Print Books 33,750.00 0.00 33,750.00 8,437.00 0.00 0.00 0.00 33,750 0.0 %
 5265 - E-Book 63,360.00 0.00 63,360.00 15,839.00 0.00 0.00 0.00 63,360 0.0 %
 5900 - Miscellaneous Expense 0.00 0.00 0.00 0.00 102.01 102.01 0.00 (102) 0.0 %
 Materials & Supplies 465,298.00 0.00 465,298.00 125,600.00 90,183.87 29,098.38 0.00 375,114 19.4 %

 Services & Charges

 5301 - Advertisement 10,191.00 0.00 10,191.00 3,264.00 2,742.97 609.00 0.00 7,448 26.9 %
 5303 - Subscriptions, Publications and Dues 107,476.00 0.00 107,476.00 28,334.00 23,899.21 2,702.00 0.00 83,577 22.2 %
 5304 - Licenses & Permits 600.00 0.00 600.00 600.00 0.00 0.00 0.00 600 0.0 %
 5305 - Postage 20,000.00 0.00 20,000.00 4,998.00 51.94 11.33 0.00 19,948 0.3 %
 5350 - Programming Services 172,170.00 0.00 172,170.00 128,945.00 17,759.99 7,972.58 0.00 154,410 10.3 %
 5358 - Hospitality 1,400.00 0.00 1,400.00 300.00 0.00 0.00 0.00 1,400 0.0 %
 5360 - Mileage Reimbursement 5,692.00 0.00 5,692.00 1,192.00 43.50 0.00 0.00 5,649 0.8 %
 5361 - Training & Development 70,911.00 0.00 70,911.00 21,690.00 17,046.43 1,546.89 0.00 53,865 24.0 %
 5362 - Travel 71,904.00 0.00 71,904.00 17,675.00 17,083.68 10,947.82 0.00 54,820 23.8 %
 5375 - Employee Recognition 37,842.00 0.00 37,842.00 4,555.00 5,583.95 792.25 0.00 32,258 14.8 %
 5385 - Board & Volunteer Recognition 4,000.00 0.00 4,000.00 0.00 405.70 0.00 0.00 3,594 10.1 %
 5390 - Uniform Expense 14,400.00 0.00 14,400.00 3,600.00 4,838.47 1,470.10 0.00 9,562 33.6 %
 5424 - Equipment Lease/Rental 7,000.00 0.00 7,000.00 1,247.00 1,403.61 0.00 0.00 5,596 20.1 %
 5421 - Insurance - Building 200,000.00 (6,800.00) 193,200.00 193,200.00 135,242.41 0.00 0.00 57,958 70.0 %
 5422 - Insurance - Liability 17,810.00 0.00 17,810.00 0.00 3,154.25 0.00 0.00 14,656 17.7 %
 5423 - Other Rental 19,200.00 0.00 19,200.00 4,800.00 6,766.15 152.55 0.00 12,434 35.2 %

This report reflects only unrestricted funds within Fund 10. 10
 Library Operations
 Fayetteville Public Library
 Budget to Actual (Unrestricted)
 As of March 31, 2026

Preliminary: Subject to Audit
 Year Ending Year To Date Period Ending Month Ending
 12/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 ANNUAL BUDGET
 IN-YEAR BUDGET REMAINING
 Adopted Budget ADJ Amended Budget YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES BUDGET % Used/Rec'd
 5394 - Admin & Management Fees 32,000.00 0.00 32,000.00 8,000.00 7,251.12 0.00 0.00 24,749 22.7 %
 5395 - Bank Service Charges 25,000.00 0.00 25,000.00 6,252.00 6,566.18 2,009.29 0.00 18,434 26.3 %
 5905 - Operating Contingency 70,000.00 80,000.00 150,000.00 150,000.00 0.00 0.00 0.00 150,000 0.0 %
 Total Services & Charges 887,596.00 73,200.00 960,796.00 578,652.00 249,839.56 28,213.81 0.00 710,956 26.0 %

 5340 - Audit 56,000.00 0.00 56,000.00 4,148.00 7,500.00 7,500.00 45,500.00 3,000 94.6 %
 5341 - Legal 17,550.00 0.00 17,550.00 5,351.00 5,689.50 1,125.00 0.00 11,861 32.4 %
 5344 - Contract Services 398,250.00 103,237.00 501,487.00 318,666.00 47,490.96 14,397.70 0.00 453,996 9.5 %
 Purchased Professional and Technical Ser- 471,800.00 103,237.00 575,037.00 328,165.00 60,680.46 23,022.70 45,500.00 468,857 18.5 %
 vices

 5310 - Telecommunications 36,360.00 0.00 36,360.00 9,090.00 7,087.80 1,163.12 0.00 29,272 19.5 %
 5312 - Natural Gas 35,000.00 0.00 35,000.00 20,000.00 22,929.48 7,948.64 0.00 12,071 65.5 %
 5314 - Electricity 286,000.00 0.00 286,000.00 56,000.00 46,686.21 17,982.58 0.00 239,314 16.3 %
 5316 - Municipal Water 27,600.00 0.00 27,600.00 6,900.00 5,487.52 1,811.58 0.00 22,112 19.9 %
 Utilities 384,960.00 0.00 384,960.00 91,990.00 82,191.01 28,905.92 0.00 302,769 21.4 %
 Services & Charges 1,744,356.00 176,437.00 1,920,793.00 998,807.00 392,711.03 80,142.43 45,500.00 1,482,582 22.8 %

 Maintenance
 5401 - Building Maintenance 63,600.00 0.00 63,600.00 15,900.00 31,124.49 5,080.56 0.00 32,476 48.9 %
 5405 - Landscape Maintenance 10,000.00 0.00 10,000.00 2,700.00 225.00 0.00 0.00 9,775 2.3 %
 5410 - Equipment Maintenance 66,778.00 0.00 66,778.00 47,514.00 18,409.04 0.00 0.00 48,369 27.6 %
 Maintenance 140,378.00 0.00 140,378.00 66,114.00 49,758.53 5,080.56 0.00 90,619 35.4 %

 Transfers Out
 6020 - Int. Transfer Out 0.00 577,730.00 577,730.00 577,730.00 0.00 0.00 0.00 577,730 0.0 %
 Transfers Out 0.00 577,730.00 577,730.00 577,730.00 0.00 0.00 0.00 577,730 0.0 %

 Capital Outlay 587,047.00 9,833.00 596,880.00 296,150.00 195,316.45 50,502.67 20,726.48 380,837 36.2 %
  Total Expenditures 9,646,192.00 764,000.00 10,410,192.00 3,722,591.00 2,330,878.69 675,276.87 66,226.48 8,013,087 23.0 %


  Change in Net Assets 4,899.00 0.00 4,899.00 (1,960,380.00) (1,334,056.49) (481,835.92) (66,226.48) 1,405,182 (28,583.0) %




This report reflects only unrestricted funds within Fund 10. 11
 Library
 Fayetteville Public Library
 Summarized Budget to Actual
 As of March 31, 2026

Preliminary: Subject to Audit
 10--Library 15--Expansion - 20--Long Term - 40--Furniture & 50--Technology 70--Bond Debt
 Operations Operations Reserve 30--Facility Reserve Equipment Reserve Equipment Reserve Service Fund 85--Events All Funds
 Year Ending Year To Date
 12/31/2026 Remaining Budget
 Amended Budget YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual Includes Encumbrance


  Revenue

 Local Tax Support 11,057,977.00 445,883.73 0.00 0.00 0.00 0.00 0.00 214,023.89 0.00 659,907.62 10,398,069.38

 City of Fayetteville Transfers 2,412,401.00 578,100.28 0.00 0.00 0.00 0.00 0.00 0.00 0.00 578,100.28 1,834,300.72

 State Aid & Grant Revenue 151,500.00 47,556.45 0.00 0.00 0.00 0.00 0.00 0.00 0.00 47,556.45 103,943.55

 Charges for Services 503,220.00 47,458.99 0.00 0.00 0.00 0.00 0.00 0.00 74,095.00 121,553.99 381,666.01

 Contributions & Donations 2,311.55 5,197.04 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,197.04 (2,885.49)

 Miscellaneous Revenue 0.00 5.99 0.00 0.00 0.00 0.00 0.00 0.00 1.88 7.87 (7.87)

 Transfers In 495,626.00 33,989.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 33,989.00 461,637.00

 Investment Earnings
 Investment Income 0.00 16,187.19 4,567.95 9,769.92 4,246.30 1,836.10 2,526.64 0.00 659.83 39,793.93 (39,793.93)
 Gain/Loss - Unrealized 0.00 0.00 0.00 (5,104.87) (2,104.13) (988.63) (1,039.67) 0.00 0.00 (9,237.30) 9,237.30
 Investment Management Fees & Expenses 0.00 0.00 0.00 (1,155.00) (544.00) (274.00) (410.00) 0.00 0.00 (2,383.00) 2,383.00
 Total Investment Earnings 0.00 16,187.19 4,567.95 3,510.05 1,598.17 573.47 1,076.97 0.00 659.83 28,173.63 (28,173.63)
 Use of Reserves 796,195.17 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 796,195.17
  Total Revenue 15,419,230.72 1,174,378.67 4,567.95 3,510.05 1,598.17 573.47 1,076.97 214,023.89 74,756.71 1,474,485.88 13,944,744.84



  Expenditures
 Personnel Services
 Salary & Wages 5,770,472.00 1,416,942.73 0.00 0.00 0.00 0.00 0.00 0.00 41,001.66 1,457,944.39 4,312,527.61
 Employee Benefits 1,140,723.00 228,058.05 0.00 0.00 0.00 0.00 0.00 0.00 8,075.97 236,134.02 904,588.98
 Total Personnel Services 6,911,195.00 1,645,000.78 0.00 0.00 0.00 0.00 0.00 0.00 49,077.63 1,694,078.41 5,217,116.59

 Materials & Supplies 967,509.55 339,452.88 0.00 0.00 0.00 0.00 0.00 0.00 32.93 339,485.81 628,023.74
 Services & Charges 1,955,827.00 410,963.03 0.00 0.00 0.00 0.00 0.00 0.00 7,302.38 418,265.41 1,492,333.06
 Maintenance 141,878.00 51,643.26 0.00 0.00 0.00 0.00 0.00 0.00 0.00 51,643.26 90,234.74
 Transfers Out 4,888,043.00 0.00 0.00 0.00 0.00 0.00 0.00 214,023.89 0.00 214,023.89 4,674,019.11
 Capital Outlay 1,046,119.17 215,180.76 0.00 0.00 0.00 0.00 108,440.24 0.00 16,753.77 340,374.77 641,929.01
  Total Expenditures 15,910,571.72 2,662,240.71 0.00 0.00 0.00 0.00 108,440.24 214,023.89 73,166.71 3,057,871.55 12,743,656.25


  Change in Net Assets (491,341.00) (1,487,862.04) 4,567.95 3,510.05 1,598.17 573.47 (107,363.27) 0.00 1,590.00 (1,583,385.67) 1,201,088.59




 Filter tab and prompt selections:
  As of date: 03/31/2026 ; Department: All; Include subdimensions: Off; Hide inactives: Off ; Fund: Library; Include subdimensions: Off; Hide inactives: Off ; Client or Donor: All; Include subdimensions: Off ; Client or Donor type: All; Include subdimensions: Off ; Vendor: All; Include subdimensions: Off ; Vendor type: All;
 Include subdimensions: Off ; Employee: All; Include subdimensions: Off ; Employee type: All; Include subdimensions: Off ; Item: All ; Product line: All; Include subdimensions: Off ; Restriction: All; Include subdimensions: Off ; Project: All; Include subdimensions: Off ; Project type: All; Include subdimensions: Off ;




Created on 04/08/2026, 9:30 AM CDT Page 1
 12
 Library
 Balance Sheet
 Fayetteville Public Library
Preliminary: Subject to Audit
 40--Furniture & 50--Technology 60--Capital
 10--Library 15--Expansion - 20--Long Term - 30--Facility Equipment Equipment Construction 70--Bond Debt
 Operations Operations Reserve Reserve Reserve Reserve Fund Service Fund 85--Events All Funds
 Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026
  Assets
 Cash & Investments
 1000 - Undeposited Funds 1,328 0 0 0 0 0 0 0 0 1,328
 1003 - Petty Cash 1,189 0 0 0 0 0 0 0 0 1,189
 1009 - Bank of Fayetteville - FPL 70,325 0 0 0 0 0 0 0 (274) 70,051
 1020 - Arvest - Library Operations 515,588 0 0 0 0 0 0 0 0 515,588
 1025 - Arvest - Events 0 0 0 0 0 0 0 0 171,968 171,969
 1030 - First Security - FPL 426,041 0 0 0 0 0 0 0 0 426,040
 1100 - Schwab FPL - Operating 916,615 0 0 0 0 0 0 0 0 916,615
 1105 - Schwab FPL - Expansion O&M 0 679,825 0 0 0 0 0 0 0 679,825
 1110 - Schwab FPL - Long Term 0 0 1,853,271 0 0 0 0 0 0 1,853,272
 1115 - Schwab FPL - Facilities Replace- 0 0 0 868,187 0 0 0 0 0 868,187
 ment
 1120 - Schwab FPL - Furniture & Equip. 0 0 0 0 438,214 0 0 0 0 438,213
 1125 - Schwab FPL - Technology 0 0 0 0 0 612,935 0 0 0 612,935
 1130 - Schwab FPL - Expansion Capital 0 0 0 0 0 0 4 0 0 5
 Total Cash & Investment 1,931,086 679,825 1,853,271 868,187 438,214 612,935 4 0 171,694 6,555,217
 Receivables
 1200 - Claims Pending 36 0 0 0 0 0 0 0 0 36
 1240 - Accounts Receivable 3,879 0 0 0 0 0 0 0 34,115 37,993
 1243 - Grants Receivable 8,023 0 0 0 0 0 0 0 0 8,024
 1265 - Sales Tax Rebate Receivable 941 0 0 0 0 574 0 0 0 1,515
 1270 - Due From Other Funds 339,996 0 76,241 30 0 123,656 0 0 49 539,970
 1271 - Due From Other Governments 7,556,175 0 0 0 0 0 0 3,626,964 0 11,183,139
 (Property Tax & Debt Service)
 1275 - 10 Due From 91 328,774 0 0 0 0 0 0 0 0 328,774
 1281 - 10 Due From 85 487,461 0 0 0 0 0 0 0 0 487,461
 1282 - 85 Due From 10 0 0 0 0 0 0 0 0 633,148 633,149
 1400 - Interfund (1,232,239) 3,899,883 (1,115,400) 3,787 43,381 365,371 (192,504) (1,772,280) 0 0
 Total Receivables 7,493,046 3,899,883 (1,039,159) 3,817 43,381 489,601 (192,504) 1,854,684 667,312 13,220,061
 Prepaid Expenses
 1500 - Prepaid Expenses 86,098 0 0 0 0 0 0 0 0 86,098
 Prepaid Expenses 86,098 0 0 0 0 0 0 0 0 86,098
 Fixed Assets
 Depreciable Assets
 1801 - Building 22,132,023 0 0 0 0 0 0 0 0 22,132,023
 1802 - Vehicles 91,190 0 0 0 0 0 0 0 0 91,190
 1805 - Software 179,737 0 0 0 0 0 0 0 0 179,736
 1811 - Books & Publications 2,636,385 0 0 0 0 0 0 0 0 2,636,386
 1813 - Equipment 3,876,066 0 0 0 0 0 0 0 0 3,876,065
 1815 - Furniture & Fixtures 263,427 0 0 0 0 0 0 0 60,681 324,108
 1890 - Construction In Progress (CIP) 15,048 0 0 3,140 0 0 0 0 0 18,189
 1999 - Accumulated Depreciation (12,761,037) 0 0 0 0 0 0 0 (29,618) (12,790,655)
 Total Depreciable Assets 16,432,839 0 0 3,140 0 0 0 0 31,063 16,467,042
 Non Depreciable Assets 1,605,676 0 0 0 0 0 0 0 0 1,605,675
 Total Fixed Assets, Net 18,038,515 0 0 3,140 0 0 0 0 31,063 18,072,717
  Total Assets $ 27,548,745 $ 4,579,708 $ 814,112 $ 875,144 $ 481,595 $ 1,102,536 $ (192,500) $ 1,854,684 $ 870,069 $ 37,934,093




Created on 04/08/2026, 9:29 AM CDT Page 1
 13
 Library
 Balance Sheet
 Fayetteville Public Library
Preliminary: Subject to Audit
 40--Furniture & 50--Technology 60--Capital
 10--Library 15--Expansion - 20--Long Term - 30--Facility Equipment Equipment Construction 70--Bond Debt
 Operations Operations Reserve Reserve Reserve Reserve Fund Service Fund 85--Events All Funds
 Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026
  Liabilities and Fund Balances

 Liabilities

 Accounts Payable
 2001 - Accounts Payable 126,406 0 0 0 0 0 0 0 0 126,406
 2004 - Friends of FPL Pass through 2,299 0 0 0 0 0 0 0 0 2,299
 2005 - FDN Designated Pass Through (100,438) 0 0 0 0 0 0 0 0 (100,438)
 to FPL
 2099 - AR State Library Scholarship 793 0 0 0 0 0 0 0 0 793
 Pass Through
 2415 - Security Deposits 6,125 0 0 0 0 0 0 0 20,478 26,603
 2414 - Convenience Fee 44 0 0 0 0 0 0 0 0 43
 2020 - Accrued Accounts Payable 104,177 0 0 0 0 0 0 0 0 104,178
 Total Accounts Payable 139,406 0 0 0 0 0 0 0 20,478 159,884

 Salaries & Benefits Payable
 2125 - Accrued Salaries & Wages 113,834 0 0 0 0 0 0 0 3,277 117,111
 2130 - Voluntary Vision Insurance 1,010 0 0 0 0 0 0 0 0 1,010
 2140 - Voluntary Life, STD & AD&D 1,981 0 0 0 0 0 0 0 0 1,982
 2145 - Accrued Vacation 292,618 0 0 0 0 0 0 0 3,486 296,103
 2147 - Voluntary Supp Ins - Cancer 74 0 0 0 0 0 0 0 0 74
 2148 - Voluntary Supp Ins - AC, CR, 297 0 0 0 0 0 0 0 0 297
 HI
 2149 - Voluntary Supp Ins - Will 83 0 0 0 0 0 0 0 0 83
 2150 - Retirement Contributions 64,777 0 0 0 0 0 0 0 0 64,777
 2155 - Voluntary Dental Insurance 2,350 0 0 0 0 0 0 0 0 2,351
 2160 - Accrued Sick Time 150,979 0 0 0 0 0 0 0 1,538 152,515
 2165 - FICA Payable 0 0 0 0 0 0 0 0 0 0
 2175 - Health Insurance Liability 58,167 0 0 0 0 0 0 0 0 58,168
 2184 - FSA - Limited 25 0 0 0 0 0 0 0 0 25
 2185 - FSA - Medical 240 0 0 0 0 0 0 0 0 240
 2186 - FSA - Dependent Care 725 0 0 0 0 0 0 0 0 725
 2187 - Health Savings Account Liabil- 14,400 0 0 0 0 0 0 0 0 14,399
 ity
 2196 - Caring Committee 93 0 0 0 0 0 0 0 0 94
 2197 - Healthy Habits 3,176 0 0 0 0 0 0 0 0 3,176
 2198 - Annual Fund Liability 30 0 0 0 0 0 0 0 0 30
 Total Salaries & Benefits Payable 704,859 0 0 0 0 0 0 0 8,301 713,160
 Other Payables
 2057 - Sales Tax 228 0 0 0 0 0 0 0 36 263
 2025 - Accrued Sales Tax Payable 937 0 0 0 0 0 0 0 0 937
 2061 - Short Term Tax 0 0 0 0 0 0 0 0 3 4
 Total Other Payables 1,165 0 0 0 0 0 0 0 39 1,204

 Deferred Revenue
 2410 - Deferred Revenue 496,045 0 0 0 0 0 0 0 28,950 524,995
 Total Deferred Revenue 496,045 0 0 0 0 0 0 0 28,950 524,995


 Due to Other Funds


Created on 04/08/2026, 9:29 AM CDT Page 2
 14
 Library
 Balance Sheet
 Fayetteville Public Library
Preliminary: Subject to Audit
 40--Furniture & 50--Technology 60--Capital
 10--Library 15--Expansion - 20--Long Term - 30--Facility Equipment Equipment Construction 70--Bond Debt
 Operations Operations Reserve Reserve Reserve Reserve Fund Service Fund 85--Events All Funds
 Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026 03/31/2026

 Due to Foundation 41 0 0 0 0 0 0 0 0 41

 Due to Library 0 0 0 0 0 0 0 0 487,461 487,461

 Due to Others 199,925 0 0 68,517 0 193,900 77,580 0 0 539,922
 Internal Due To 633,149 0 0 0 0 0 0 0 0 633,148
 Total Due to Other Funds 833,115 0 0 68,517 0 193,900 77,580 0 487,461 1,660,572
 Total Liabilities 2,174,590 0 0 68,517 0 193,900 77,580 0 545,229 3,059,815



 Fund Balance 25,374,155 4,579,708 814,112 806,627 481,595 908,636 (270,080) 1,854,684 324,840 34,874,278

  Total Liabilities and Fund Balances $ 27,548,745 $ 4,579,708 $ 814,112 $ 875,144 $ 481,595 $ 1,102,536 $ (192,500) $ 1,854,684 $ 870,069 $ 37,934,093




Created on 04/08/2026, 9:29 AM CDT Page 3
 15
 Fayetteville Public Library | Board Report | April 20, 2026



FAYETTEVILLE PUBLIC LIBRARY

Communications & Marketing Department
Board Report | April 20, 2026
Reporting Period: February – March 2026

This report covers a two-month period in which the Communications & Marketing team focused
on building sustainable systems, deepening community engagement, and expanding FPL’s
visibility across both social media and traditional media channels. While the December–January
period was defined by extraordinary viral moments, February–March represents the steady,
strategic work that turns momentum into infrastructure.




1. Community Connection
This period marks a shift from viral community moments to sustained, organic community trust.
Rather than a single breakout post, the data tells a story of people actively seeking out the
library—through search, through reviews, and through follows.

Audience Growth
 • Total Followers: 34,880 across all platforms (+53.57%). Facebook: 21,970 (+1.10%),
 Instagram: 11,840 (net gain of 394 followers), LinkedIn: 1,066 (+8.55%).
 • Instagram Demographics: Our Instagram audience skews 25–44 years old and
 61.93% female—a strong community-builder demographic. Fayetteville accounts for
 40.98% of followers, with Springdale, Rogers, Bentonville, and Farmington rounding out
 the top five.
 • LinkedIn Growth: The fastest-growing platform this period. Followers up 8.55%,
 impressions up 173%, interactions up 213%, and clicks up 313%. Education, consumer
 services, and professional services lead our follower industries—exactly the audience
 we want seeing FPL as a professional resource.

Google Business Profile: The Community Finds Us
Google Business Profile continues to be one of our strongest indicators of real-world intent.
When someone searches for us and clicks “driving directions,” that’s a person coming through
our doors.
 • Total Reach: 18,600 impressions (+20.13%), split between Google Search (57.39%)
 and Google Maps (42.61%).
 • Driving Directions: 6,391 requests (+29.71%)—the clearest digital-to-physical
 conversion metric we track.
 • Website Clicks from Google: 9,648 (+3.25%), showing sustained search-driven traffic
 to our site.
 • Reviews: 18 new reviews with a 4.83-star rating (+6.10%). One reviewer wrote that the
 library is “the single best use of tax dollars ever. Period.”




 Communications & Marketing Department | Page 1
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 Fayetteville Public Library | Board Report | April 20, 2026




Content Production
 • Total Posts: 216 pieces of content across all platforms (+113.86%)—more than double
 the prior period. This reflects a deliberate strategy to increase cadence and diversify
 content types across Facebook (110 posts), Instagram (94 posts), and LinkedIn (12
 posts).




2. Media Growth & Earned Media Value
We continue to expand our presence across both social and traditional media. This period
introduced a meaningful new development: the first systematic tracking of traditional earned
media coverage alongside our social metrics.
 • Zero Reputational Risk: Consistent with previous periods, there were no negative or
 concerning stories reported across any monitored channels.

Traditional Media Coverage
Local outlets are covering FPL programming without prompting—a strong signal of earned
media credibility. The following coverage was documented during this period:

 Est.
 Outlet Story Date Est. EMV
 Reach
 KFSM (TV Master Gardener spring
 Mar 12 111,000 $2775.00
 Broadcast) planting
 NWA Daily
 School’s Out Series Mar 24 46,000 $552.00
 (Newsletter)
 NWA Daily
 Writers Weekend Mar 30 46,000 $552.00
 (Newsletter)
 Arkansas Math Discovery
 KUAF (Radio) Feb 25 7,500 $112.50
 Day
 Traditional Media Total: $3991.50


Note: Traditional media EMV uses conservative industry CPMs: $25 for local TV broadcast, $15
for radio, and $12 for community newsletters. The KFSM broadcast alone reached an estimated
111,000 viewers.



Top Social Media Posts: EMV Breakdown
Using our established benchmarks of $10 CPM and $0.40 per engagement, the following top-
performing posts demonstrate the advertising value of our organic content. Where content was
cross-posted to both Facebook and Instagram, metrics are combined.




 Communications & Marketing Department | Page 2
 17
 Fayetteville Public Library | Board Report | April 20, 2026




 Engagement
 Reach Value
 Content Piece Metrics (FB + IG) Value Total EMV
 ($10 CPM)
 ($0.40/ea)
 Seed Library Restock 35,518 Views / 1,459
 $355.18 $583.60 $938.78
 (Feb 13) Interactions
 Free Library Card (Mar 33,540 Views / 887
 $335.40 $354.80 $690.20
 11) Interactions
 Library Lovers’ Day (Feb 20,513 Views / 1,239
 $205.13 $495.60 $700.73
 14) Interactions
 Law Firm Forms (Feb 22,470 Views / 1,290
 $224.70 $516.00 $740.70
 21) Interactions
 19,185 Views / 1,215
 FPL in the 90s (Mar 16) $191.85 $486.00 $677.85
 Interactions
 Social Media Total (5 Posts): $3748.26



  Combined Earned Media Value (Traditional + Social): $7739.76
Note: This total represents only four traditional media placements and five top social posts. The
full scope of 216 social media posts and additional media mentions during this period would
yield a significantly higher cumulative EMV. The Media Tracker and Marketing Workbook, both
on track for completion by end of Q2, will provide comprehensive cumulative tracking.




3. Performance Snapshot
This section provides a multi-channel view of digital performance, combining social media
metrics with website engagement data reported through GA4 (Google Analytics) for the first
time.

A Note on Context
The December–January reporting period included the Jim Blair memorial post, which reached
nearly 60,000 people with a 21.89% engagement rate—an extraordinary community moment
unlikely to repeat every period. The period-over-period declines in Facebook and Instagram
impressions reflect a normalization from that outlier, not a decline in performance. We are now
tracking against a more sustainable baseline.




 Communications & Marketing Department | Page 3
 18
 Fayetteville Public Library | Board Report | April 20, 2026




Social Media Performance

 Feb–Mar vs. Prior
 Channel Metric Assessment
 2026 Period
 Strong
 All Platforms Total Followers 34,880 ▲ +53.57%
 Growth
 Doubled
 All Platforms Total Posts Published 216 ▲ +113.86%
 Output
 Breakout
 LinkedIn Impressions 5,210 ▲ +173.06%
 Channel
 Breakout
 LinkedIn Interactions 339 ▲ +213.89%
 Channel
 Strong
 Google Business Total Reach 18,600 ▲ +20.13%
 Growth
 Digital →
 Google Business Driving Directions 6,391 ▲ +29.71%
 Physical
 Facebook Impressions 258,870 ▼ -28.48% Normalizing*
 Instagram Impressions 251,110 ▼ -30.15% Normalizing*
 Facebook Reels Engagement Rate 2.94 ▲ +42.62% Quality Up
 Instagram Reels Engagement Rate 9.24 ▲ +25.33% Quality Up


*Normalizing: FB/IG impression declines reflect the absence of outlier viral content (Jim Blair
memorial) from the prior period, not a decline in organic reach performance. Reel engagement
rates are up significantly on both platforms, indicating higher content quality even as total reach
settles to a sustainable baseline.



Website Engagement (GA4)
For the first time, we are reporting website engagement data from Google Analytics (GA4) to the
Board. This data has been refined to exclude known sources of bot traffic, providing a cleaner
and more accurate picture of real user behavior.

 Metric Value What It Means
 Active Users 29,380 Total engaged audience on the website
 Total Sessions 59,879 Overall website usage volume
 Engaged Sessions 28,803 Sessions with meaningful interactions
 Nearly 1 in 2 visitors actively engage with
 Engagement Rate 48.1%
 content
 Avg. Engagement Time 34 seconds Consistent, intentional usage per session




 Communications & Marketing Department | Page 4
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 Fayetteville Public Library | Board Report | April 20, 2026




 Top Traffic Source Organic Search Users finding the library via search engines
 Strong community reach from Fayetteville
 Primary Audience Local (NWA)
 and surrounding areas


Traffic patterns confirm that the library is primarily reaching its local and regional audience, with
mobile devices accounting for the largest share of visits while desktop users exhibit deeper
engagement. These trends reinforce the library’s role as a trusted and accessible digital
resource for the community.




  Board Summary
The library enters the April meeting with zero negative media stories, growing follower counts
across every platform, and the first-ever clean website analytics baseline. While total social
impressions normalized from the extraordinary December–January period, engagement quality
is up across the board—Reel engagement rose 42% on Facebook and 25% on Instagram.
Google driving directions increased nearly 30%, translating digital interest into physical visits.
Combined earned media value from traditional and social channels for this period exceeded
$7,740 from just nine tracked placements.


Team Wins:
 • Writers Weekend: Marketed to nearly 80% registration capacity.
 • Website Rebuild: New ADA-compliant template pages are on track for the April 24
 deadline. The new template will make ongoing accessibility maintenance significantly
 easier for staff.
 • Weekly Recommendation Videos: Collaborative series with staff and community
 partners launched and running on social channels.
 • Bot Traffic Resolution: Identified and resolved sources of bot traffic from Asia,
 producing cleaner analytics going forward.


Looking ahead: The Media Tracker and 2026 Marketing Workbook are both on track for
completion before the end of Q2. These tools will enable the team to tell better stories around
the FPL brand through comprehensive analytics, help maximize our limited marketing budget,
and continue to develop the organic growth that has become a hallmark of our communications
strategy.




 Communications & Marketing Department | Page 5
 20
 Fayetteville Public Library Foundation
 CY 2026 Monthly Financial Update
 Month Ending February 28, 2026
 (Preliminary: Subject to Audit)


Where We Stand
 Status: Slightly ahead of plan
 Revenue: Ahead of plan
 Expenses: On track (excluding Library support transfers)
 Cash: Stable

Overall, the Foundation is slightly ahead compared the approved budget.

Revenue is higher than planned at this point in the year, driven by strong Annual Fund contributions, Reading the Greens
sponsorships, and investment earnings. Spending appears higher than budget largely due to a non-cash asset transfer to
the Library.

When that transfer is set aside, operational spending is generally in line with expectations. Cash remains stable and the
Foundation continues to operate as planned.

Money Coming In (Unrestricted)
Revenue: $116,694 actual | $17,032 planned

Fundraising Snapshot
  Annual Fund | $37,147 raised
  Reading the Greens | $28,312 raised | Goal: $90,000
  Library Giving Day (Apr 1) | Goal: $30,000

So far this year, we have received $116,694, compared to $17,032 planned.

Revenue higher than expected primarily due to:
 x Early Reading the Greens sponsorships
 x Strong Annual Fund contributions
 x A $32,861 in-kind donation representing a fish tank that was donated to the Foundation and transferred to the
 Library.

Note: The fish tank donation represents donated goods rather than cash contributions.

Summary: Cash contributions are performing well, and total revenue also reflects donated support for the Library.

Money Going Out
Expenses: $106,335 actual | $68,364 planned

Spending appears higher primarily due to support provided to the Library.

Library Support Summary (Year-to-Date)
 Cash support provided to the Library: $1,608
 Non-cash support provided to the Library: $32,861
 Total Support provided: $34,469

Excluding these transfers, Foundation operating expenses are generally in line with expectations.


 21
Summary: Most of the spending variance reflects support provided to the Library rather than Foundation operating
costs.

Staffing Overview
The temporary intern position discussed previously has not yet started; staffing costs will continue to be monitored once
that role begins.

Summary: Staffing costs remain stable.

Restricted Funds Overview
Restricted gifts designated for the Library totaled $2,311 year-to-date.

These funds will be used to support the Library for their intended purposes..

Summary: Restricted funds remain available for transfer to the Library when needed.

Cash on Hand
Cash remains stable, and the Foundation has sufficient funds available to support current commitments.

Summary: The Foundation can comfortably cover its obligations.

Looking Ahead
Over the next few months, staff will keep an eye on:
 x Library Giving Day on April 1, with a fundraising goal of $30,000
 x Reading the Greens, scheduled for April 11, with a fundraising goal of $90,000
 x Ongoing Annual Fund contributions
 x The timing of the temporary intern position and related staffing costs.

Key Message
Overall, the Foundation is slightly ahead of plan. Fundraising is off to a strong start this year, and spending is generally in line with
expectations once we account for support provided to the Library.




 22
 Budget to Actual
$150,000

$100,000

 $50,000
 $13,432 $68,364 $100,406 $106,335
 $0
 YTD Budget Actual

 Revenue Expenditures




 Operating Revenue: 4-Year Trend
$120,000

$100,000

 $80,000
 2023

 $60,000 2024
 2025
 $40,000
 2026

 $20,000

 $-
 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec




 Annual Renewals & Outright Gifts
 5-Year Trend
  $120,000

  $100,000

 $80,000

 $60,000

 $40,000

 $20,000

 $-
 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
 2022 $13,360 $1,404 $9,764 $16,257 $6,781 $7,462 $18,638 $5,729 $4,571 $8,076 $17,826 $30,429
 2023 $7,793 $15,688 $5,068 $41,386 $9,790 $5,720 $35,208 $4,015 $17,143 $14,332 $22,078 $50,744
 2024 $21,419 $3,493 $22,151 $28,930 $14,345 $3,753 $3,626 $2,956 $17,240 $6,980 $113,61 $52,478
 2025 $15,740 $7,953 $2,652 $24,428 $8,713 $25,910 $6,995 $5,726 $16,414 $6,411 $14,221 $80,098
 2026 $26,718 $10,429



 23
 Fayetteville 401 W. Mountain St.
 Fayetteville, AR 72701


 Public Library 479.856.7000
 questions@faylib.org

 faylib.org




MEMO
TO: Fayetteville Public Library Board of Trustees
FROM: Tamika Ball, Director of Accounting & HR
DATE: April 20, 2026
RE: Update of Library-Issued Payment Card Policy


Background

The Use of Library-issued Credit Cards (FC-2) has been renamed, reviewed, and updated as part of
the Library's ongoing effort to review financial policies and keep them clear, current, and practical.

The prior version of this policy was dated and did not provide enough clarity in several areas. As a
result, some expectations around card use, documentation, approvals, and follow-up were not as
clear as they should be.

Discussion

The revised policy updates the language and structure of FC-2 and provides clearer direction on
the use of Library-issued payment cards.

The revised draft:
 • adds definitions for key terms such as business meals, hospitality expenses, and employee
 recognition expenses
 • clarifies approved and prohibited uses
 • strengthens expectations for receipts, supporting documentation, and monthly expense
 reports
 • clarifies reporting requirements for lost, stolen, or unauthorized card activity
 • updates oversight responsibilities
 • strengthens compliance language for unauthorized charges and repeated reporting or
 documentation issues
 • aligns the policy with related policies, including FP-1 and PA-83

Overall, the revised policy is intended to reduce ambiguity, support good stewardship of public
funds, and make expectations easier to apply consistently across the Library.

Recommendation

It is recommended that the Board accept Policy FC-2, Use of Library-Issued Payment Cards, as
presented.



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