Governing Body — Topeka, KS
Date: 2025-07-08

Governing Body Chambers 214 SE 8th
 Street, 2nd Floor Topeka, Kansas, 66603
 https://www.topeka.org




 Governing Body Agenda
 July 8, 2025
 6:00 PM

 Mayor: Michael A. Padilla
 Councilmembers
Karen A. Hiller District No. 1 Marcus D.L. Miller District No. 6
Christina Valdivia-Alcala District No. 2 Neil Dobler District No. 7
Sylvia E. Ortiz District No. 3 Spencer Duncan District No. 8
David Banks District No. 4 Michelle Hoferer District No. 9
Brett D. Kell District No. 5
 City Manager: Dr. Robert M. Perez


Addressing the Governing Body: Public comment for the meeting will be available via Zoom or in-person. Individuals
must contact the City Clerk's Office at 785-368-3940 or via email at cclerk@topeka.org by no later than 5:00 p.m. on the
date of the meeting, after which the City Clerk's Office will provide Zoom link information and protocols prior to the
meeting. View the meeting online at https://www.topeka.org/communications/live-stream/ or at
https://www.facebook.com/cityoftopeka/.
Written public comment may also be considered to the extent it is personally submitted at the meeting or to the City
Clerk's Office located at 215 SE 7th Street, Room 166, Topeka, Kansas, 66603 or via email at cclerk@topeka.org on or
before the date of the meeting for attachment to the meeting minutes.
If you need any accommodations for the meeting, please contact the City ADA Coordinator at 785-368-4470. Kansas
Relay Service at 800-766-3777. Please provide a 48 Hour Notice if possible.
Agendas are available by 5:00 p.m. on Thursday in the City Clerk's Office, 215 SE 7th Street, Room 166, Topeka,
Kansas, 66603 or on the City's website at https://www.topeka.org.
CALL TO ORDER:
INVOCATION:
PLEDGE OF ALLEGIANCE:
1. ROLL CALL:
2. APPOINTMENTS:
 A. Board Appointment - Topeka Sustainability Advisory Board

 BOARD APPOINTMENT recommending the appointment of Lindsay Freeman to the Topeka
 Sustainability Advisory Board for a term ending July 11, 2027. (Council District No. 6)

 B. Board Appointment - Shawnee County Juvenile Corrections Advisory Board

 BOARD APPOINTMENT recommending the reappointment of Joy Grimes to the Shawnee
 County Juvenile Corrections Advisory Board for an unexpired term ending July 14,
 2028. (Other/Outside City Limits)


3. PRESENTATIONS:
 Gage Park Improvement Authority 2024 Annual Report
 All Hands On Deck Campaign To End Chronic Homelessness
4. CONSENT AGENDA:
 A. Professional Services Contract - Alliant Insurance Services, Inc. - Insurance Brokerage and
 Services

 APPROVAL of a professional services contract between the City of Topeka and Alliant
 Insurance Services, Inc., for providing insurance brokerage, risk management consulting, and
 other related services.

 (Approval will authorize the City Manager to sign and execute the contract for a total not-to-exceed
 amount of $110,000.)

 B. MINUTES of the regular meeting of July 1, 2025.
 C. APPLICATIONS:

5. ACTION ITEMS:
 A. Public Hearing and Ordinance - De-Annexation per K.S.A. 12-504(b)

 PUBLIC HEARING on the advisability of the de-annexation of a certain portion of right-of-way
 in the area of NW 25th Street and NW Button Road, City of Topeka, Shawnee County, Kansas.

 ORDINANCE introduced by City Manager Dr. Robert M. Perez, de-annexing a certain tract of
 land within the City of Topeka, Kansas pursuant to K.S.A. 12-504(b).

 Voting Requirement: Action requires at least six (6) votes of the Governing Body.

 (De-annexation of a tract of land on the north side of NW 25th Street to correct a voting precinct
 issue created by the original annexation.)

B. Resolution - Topeka Zoo Fiber Relocation Project No. 900800.00

 RESOLUTION introduced by the Public Infrastructure Committee comprised of
 Councilmembers David Banks, Sylvia Ortiz and Neil Dobler, amending the 2025-2034 CIP and
 the 2025-2027 CIB to add Project No. 900800.00 for Topeka Zoo Fiber Relocation. (Public
 Infrastructure Committee recommended approval on June 17, 2025)

 Voting Requirement: Action requires at least six (6) votes of the Governing Body.

 (The project involves relocating existing fiber optic cables at the Topeka Zoo to accommodate
 ongoing construction. The Gage Park Improvement Authority (GPIA) will reimburse the City for the
 cost of the relocation project.)

C. Discussion/Possible Action - Amending TMC Section 6.15.170 - Dangerous Dogs

 DISCUSSION with POSSIBLE ACTION of an ORDINANCE introduced by City Manager Dr.
 Robert M. Perez, concerning dangerous dogs, amending Section 6.15.170 of the Topeka
 Municipal Code and repealing original sections. (Public Health and Safety Committee
 recommended to move forward with the amendments on June 18, 2025)
 Voting Requirement: Action requires at least five (5) votes of the City Council. The Mayor does
 not vote. The proposed ordinance involves a matter of home rule on which the Mayor has veto
 authority.

 (Approval will amend the ordinance to allow more discretion regarding timeframe needed to comply
 with conditions upon conviction and allow for release of a dog to the humane society upon any failure
 to appear.)

D. Discussion/Possible Action - Amending TMC Section 6.05.100 - Cruelty to Animals

 DISCUSSION with POSSIBLE ACTION of an ORDINANCE introduced by City Manager Dr.
 Robert M. Perez, concerning Cruelty to Animals, amending Section 6.05.100 of the Topeka
 Municipal Code and repealing original section. (Public Health and Safety Committee
 recommended moving forward with the amendments on June 18, 2025)

 Voting Requirement: Action requires at least five (5) votes of the City Council. The Mayor does
 not vote. The proposed ordinance involves a matter of home rule on which the Mayor has veto
 authority.

 (Approval will amend requirements regarding access to water, posting and renewing bonds and
 establishing violations as a misdemeanor.)

E. Resolution - Setting Public Hearing Date - LB Lots, LLC RHID

 RESOLUTION introduced by City Manager Dr. Robert M. Perez providing notice that the City
 is considering establishing a Reinvestment Housing Incentive District (“RHID”) for LB Lots,
 LLC; adopting a plan for the development of housing and public facilities in the proposed
 RHID; and establishing the date and time of a public hearing.

 Voting Requirement: Action requires at least six (6) votes of the Governing Body.
 (Approval of the resolution would set a public hearing date for August 12, 2025, to entertain public
 comment. Notice will be published in the Topeka Metro Newspaper.)

 F. Resolution - Topeka Metro Transit Authority (TMTA) Revenue Neutral Rate (RNR) - 2026
 Proposed Budget

 RESOLUTION introduced by City Manager Dr. Robert M. Perez, notifying the County Clerk of:
 (1) a proposed intent to exceed the revenue neutral rate for the Topeka Metro Transit Authority
 (TMTA); (2) the proposed tax rate; and (3) the date, time and location of the public hearing to
 consider adopting a budget that exceeds the revenue neutral rate.

 Voting Requirement: Action requires at least six (6) votes of the Governing Body.

 (Approval would notify the County Clerk that the City, as the entity responsible for levying a tax on
 behalf of the TMTA, is considering adopting a 2026 budget that would include exceeding the TMTA's
 revenue neutral rate (RNR).)

 G. Resolution - City of Topeka Revenue Neutral Rate (RNR) - 2026 Proposed Budget

 RESOLUTION introduced by City Manager Dr. Robert M. Perez, notifying the County Clerk of:
 (1) a proposed intent to exceed the revenue neutral rate for the City of Topeka’s 2026 budget;
 (2) the proposed tax rate; and (3) the date, time and location of the public hearing to consider
 adopting a budget that exceeds the revenue neutral rate.

 Voting Requirement: Action requires at least six (6) votes of the Governing Body.

 (Approval would notify the County Clerk of the Governing Body's intent to consider adopting a
 budget for 2026 that exceeds the Revenue Neutral Rate (RNR).)

6. NON-ACTION ITEMS:
 A. Discussion - Dynamic Core TIF District - Removing Neighborhood Revitalization Program
 Properties

 DISCUSSION regarding the removal of certain real property from the Dynamic Core
 Redevelopment District.

 (Approval would remove the listed properties from the Dynamic Core TIF District because the
 properties have been approved for participation in the neighborhood revitalization rebate program.)

7. PUBLIC COMMENT:
 Public comment for the meeting will be available via Zoom or in-person.
 Individuals must contact the City Clerk's Office at 785-368-3940 or via email at
 cclerk@topeka.org by no later than 5:00 p.m. on the date of the meeting, after
 which the City Clerk's Office will provide Zoom link information and protocols
 prior to the meeting. Written public comment may also be considered to the
 extent it is personally submitted at the meeting or to the City Clerk's Office
 located at 215 SE 7th Street, Room 166, Topeka, Kansas, 66603 or via email at
 cclerk@topeka.org on or before the date of the meeting for attachment to the
 meeting minutes. View the meeting online at
 https://www.topeka.org/communications/live-stream/ or at
 https://www.facebook.com/cityoftopeka/.
8. ANNOUNCEMENTS:
9. EXECUTIVE SESSION:
 Executive Sessions are closed meetings held in accordance with the provisions of the Kansas
 Open Meetings Act.

 (Executive sessions will be scheduled as needed and may include topics such as personnel
 matters, considerations of acquisition of property for public purposes, potential or pending litigation
 in which the city has an interest, employer-employee negotiations and any other matter provided for
 in K.S.A. 75-4319.)
10. ADJOURNMENT:
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 July 8, 2025


DATE: July 8, 2025
CONTACT PERSON: Mayor Michael A. Padilla DOCUMENT #:
SECOND PARTY/SUBJECT: Topeka Sustainability PROJECT #:
 Advisory Board
CATEGORY/SUBCATEGORY 006 Communication / 005 Other
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

BOARD APPOINTMENT recommending the appointment of Lindsay Freeman to the Topeka
Sustainability Advisory Board for a term ending July 11, 2027. (Council District No. 6)

VOTING REQUIREMENTS:
At least five (5) votes of the City Council is required. Mayor does not vote.
POLICY ISSUE:
The Topeka Sustainability Advisory Board promotes environmental awareness and advocates for policies that
support sustainability specifically including, but not limited to, environmental awareness, waste reduction,
recycling, energy conservation and natural resource conservation in the City of Topeka, and to enhance the
quality of life by improving the City’s efforts in these areas.
STAFF RECOMMENDATION:
Councilmember Miller nominates and Mayor Padilla recommends the appointment of Lindsay Freeman to the
Topeka Sustainability Advisory Board for a term ending July 11, 2027.
BACKGROUND:
In accordance with City Code 2.95.020, the Sustainability Advisory Board shall consist of nine members and be
residents of the City of Topeka. After the initial appointment of the board, all members shall serve two (2) year
terms unless appointed to fill out an unexpired term. At least five (5) of the nine (9) board members shall be
currently licensed, have a degree in, be engaged in, or have substantial past experience in the fields of
environmental awareness, waste reduction, recycling, energy conservation and/or natural resource conservation
or a similar field relating to the environment or conservation.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable.

ATTACHMENTS:
Description
L. Freeman - Reappointment Application
City of Topeka Boards and Commissions
Application
Submitted on 30 April 2025, 4:39PM

Receipt number 365

Related form version 9



Profile
First Name Lindsay


Last Name Freeman


Email Address lindsay.freeman@onegas.com


Street Address 501 SW Gage Blvd.


Suite or Apt


City Topeka


State Kansas


Zip 66604


Are you a resident of the City of Topeka? Yes


What district do you live in? District 6


Primary Phone 7852318544


Alternate Phone 7855012318


Employer Kansas Gas Service


Job Title State Manager, Community Relations


Which Board would you like to apply for? Topeka Sustainability Advisory Board


Are you a registered voter? Yes


Are you currently a full or part-time employee of the City of No
Topeka?


Which department do you work for?



 1 of 3
Are you or any immediate family member related to any city Yes
governmental official or employee?


Who are you related to and how are you related? My husband, Aaron Freeman, works for the Topeka Fire Department.


Are you or have you been a party to any civil litigation No
involving the City of Topeka?


Please explain the litigation and your role in it:


Are you delinquent in payment of any taxes, fees, fines, or No
special assessments owed to the State of Kansas, Shawnee
County or the City of Topeka?


Please explain your delinquent payment situation.


Please state why you are interested in serving on this board or I’m passionate about creating a more sustainable and resilient
commission: community, and I believe local action is one of the most effective ways to
 drive meaningful change. Serving a second term on the Sustainability
 Advisory Board would allow me to continue contributing my energy,
 ideas, and perspective to shape policies and initiatives that promote
 long-term environmental health and social well-being in our city. I’m
 eager to keep helping identify and implement practical strategies that
 reflect our community’s values and priorities. I also believe strongly in
 the power of collaboration and public engagement, and I would continue
 working to build stronger connections between residents, city officials,
 and local organizations.



Interests & Experiences
Please describe your education, experience, and expertise As a natural gas utility employee, I offer insight into balancing
including any honors, awards, civic, cultural, charitable or environmental goals with the community’s need for reliable, affordable
professional organization memberships that relate to the energy. I understand how utilities are working to reduce emissions while
position you are seeking. maintaining service and can help guide practical, realistic sustainability
 efforts.


List any professional licenses you hold in Kansas and advise if n/a
they are current. (We reserve the right to request a copy of
your license prior to approval of your appointment.)


**Please upload a resume or any additional information you L. Freeman resume 05.2023.pdf
believe may be helpful in considering your application.



Voluntary Self Identification
Ethnicity Caucasian/Non-Hispanic


Gender Female



Acknowledgements and Verification
Purpose of Information being submitted. I Agree


The information I am submitting is true and correct. I Agree

 2 of 3
Your electronic signature


Alternative electronic signature Lindsay M. Freeman


Notification to applicants for City Board/Commissions Please be advised that your application and any documents that you
 attach are public records and, as such, are available to the public, upon
 request, pursuant to the Kansas Open Records Act.

 If you are appointed to the position, your application and resume will be
 included in the governing body meeting agenda which is posted online.




 3 of 3
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 July 8, 2025


DATE: July 8, 2025
CONTACT PERSON: Mayor Michael A. DOCUMENT #:
 Padilla
SECOND PARTY/SUBJECT: SNCO County Juvenile PROJECT #:
 Corrections Advisory
 Board
CATEGORY/SUBCATEGORY 005 Claims / 006 Appeals
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

BOARD APPOINTMENT recommending the reappointment of Joy Grimes to the Shawnee County
Juvenile Corrections Advisory Board for an unexpired term ending July 14, 2028. (Other/Outside City
Limits)

VOTING REQUIREMENTS:
At least five (5) votes of the City Council is required. The Mayor does not vote.
POLICY ISSUE:
The board establishes policies for juvenile services in Shawnee County as well as reviews funding applications
and makes recommendations to the Shawnee County Commissioners.
STAFF RECOMMENDATION:
Mayor Padilla is recommending the reappointment of Joy Grimes to the Shawnee County Juvenile Corrections
Advisory Board for an unexpired term ending July 14, 2028. This is a statutory board pursuant to KSA 75-7044
that appointments shall be made by the governing body. The Juvenile Corrections Advisory Board is a statutory
board wherein the Mayor nominates and the Council has final approval.
BACKGROUND:
KSA 75-7044. The Juvenile Corrections Advisory Board is a statutory board that actively participates in the
formulation of the comprehensive plan for development, implementation and operation of juvenile correctional
services.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable

ATTACHMENTS:
Description
J. Grimes - Reappointment Application
City of Topeka Boards and Commissions
Application
Submitted on 29 April 2025, 4:28PM

Receipt number 364

Related form version 9



Profile
First Name Joy


Last Name Grimes


Email Address jgrimes@tps501.org


Street Address 200 SE 40th Street


Suite or Apt Linn Education Center


City Topeka


State Kansas


Zip 66606


Are you a resident of the City of Topeka? No


What district do you live in? Other/Outside City Limits


Primary Phone 7857308355


Alternate Phone


Employer Topeka Public Schools


Job Title Student Services


Which Board would you like to apply for? Shawnee County Juvenile Corrections Advisory Board


Are you a registered voter? Yes


Are you currently a full or part-time employee of the City of No
Topeka?


Which department do you work for?



 1 of 3
Are you or any immediate family member related to any city No
governmental official or employee?


Who are you related to and how are you related?


Are you or have you been a party to any civil litigation No
involving the City of Topeka?


Please explain the litigation and your role in it:


Are you delinquent in payment of any taxes, fees, fines, or No
special assessments owed to the State of Kansas, Shawnee
County or the City of Topeka?


Please explain your delinquent payment situation.


Please state why you are interested in serving on this board or Topeka Public Schools has developed a partnership with the members of
commission: the Juvenile Corrections Advisory Board as we work to build a better
 community and support youth.



Interests & Experiences
Please describe your education, experience, and expertise I have an Ed,D in Educational Leadership and have been an employee of
including any honors, awards, civic, cultural, charitable or Topeka Public Schools for the past 11 years.. I am the Student Services
professional organization memberships that relate to the Coordinator and a principal at Avondale Academy, Florence Crittenton,
position you are seeking. and the Shawnee County Juvenile Detention Center.


List any professional licenses you hold in Kansas and advise if KSDE Building Leader License
they are current. (We reserve the right to request a copy of
your license prior to approval of your appointment.)


**Please upload a resume or any additional information you
believe may be helpful in considering your application.



Voluntary Self Identification
Ethnicity Caucasian/Non-Hispanic


Gender Female



Acknowledgements and Verification
Purpose of Information being submitted. I Agree


The information I am submitting is true and correct. I Agree


Your electronic signature




 2 of 3
 Link to signature


Alternative electronic signature


Notification to applicants for City Board/Commissions Please be advised that your application and any documents that you
 attach are public records and, as such, are available to the public, upon
 request, pursuant to the Kansas Open Records Act.

 If you are appointed to the position, your application and resume will be
 included in the governing body meeting agenda which is posted online.




 3 of 3
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 July 8, 2025


DATE: July 8, 2025
CONTACT PERSON: Keith Warta, Gage Park DOCUMENT #:
 Improvement Authority/
 Brett Martin and Barry
 Feaker, Compassion
 Strategies
SECOND PARTY/SUBJECT: Gage Park PROJECT #:
 Improvement Authority
 2024 Annual Report;
 One Stop Shop Pilot
 Program
CATEGORY/SUBCATEGORY
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:
 Gage Park Improvement Authority 2024 Annual Report
 All Hands On Deck Campaign To End Chronic Homelessness
VOTING REQUIREMENTS:
POLICY ISSUE:
STAFF RECOMMENDATION:
BACKGROUND:
BUDGETARY IMPACT:
SOURCE OF FUNDING:

ATTACHMENTS:
Description
Gage Park Improvement Authority 2024 Annual Report
All Hands On Deck Campaign Presentation
 All Hands On Deck
  Campaign To End
 Chronic
 Homelessness
Topeka/Shawnee Co.
 2030
 Consultants
 Recommendations
 May 24 2024

One Stop Homeless
Resource Center

Safe Rest Shelter
(low barrier)

Permanent Housing (Tiny
Home) Village
ONE STOP HOMELESS RESOURCE
CENTER PILOT-7/8/25 thru 10/31/25
 Employment Life Skills Services
 Services •Soft skills training
 •Career training •Tenant training
 •Resume training •Communication skills
 •Job search assistance




 Financial Services Shelter and Housing
 •Budgeting Services
 •Income identification •Emergency shelter
 •Disability •Transitional housing
 •Social Security •Long-term housing




 Mental Health
 One Stop Basic Needs Services
 Services
•Assessment
 Shop: •Showers
 •Food
•Counseling
•Trauma awareness
 Homeless •Supplies
 •Healthcare services
 training
 Resource
 Center
Mobile Access Partnership-MAP Established 5/21
 Est. 2000 unique individuals served
 Impact Avenues
  A strategically coordinated community program that addresses the needs of
 homeless students and families in Topeka.


Who Qualifies?

  Any McKinney Vento student in Shawnee County.


What is a McKinney Vento student?

  Any child who lacks a fixed, regular, and adequate nighttime
 residence. They could be living in cars, parks, abandoned
 buildings, motels or campgrounds.
  They could be sharing housing with others due to loss of
 housing, economic hardship, or similar reason.
Ending Chronic Homelessness
Topeka/Shawnee County 2030?

 QUESTIONS?
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 July 8, 2025


DATE: July 8, 2025
CONTACT PERSON: Alicia M. Guerrero-  DOCUMENT #:
 Chavez, Interim
 Director of Human
 Resources
SECOND PARTY/SUBJECT: Alliant Insurance PROJECT #:
 Services, Inc.
CATEGORY/SUBCATEGORY 007 Contracts and Amendments / 005 Professional Services
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

APPROVAL of a professional services contract between the City of Topeka and Alliant Insurance
Services, Inc., for providing insurance brokerage, risk management consulting, and other related
services.

(Approval will authorize the City Manager to sign and execute the contract for a total not-to-exceed amount of
$110,000.)

VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to approve the contract that will exceed $50,000.
STAFF RECOMMENDATION:
Staff recommends the Governing Body approve the contract as part of the consent agenda.
BACKGROUND:
Whereas, on March 21, 2025, the Human Resources Department issued Event 3175, a Request for Proposals
(RFP) seeking proposals from professional insurance brokerage firms to represent the City in various insurance
markets, including property, casualty, excess workers compensation, other insurance services, and related
services.
Whereas, the City received three proposals, and the Evaluation Committee reviewed and scored the submitted
proposals and recommends awarding the contract to the most qualified firm for this project, Alliant Insurance
Services, Inc.
BUDGETARY IMPACT:
$60,000 flat fee. Alliant Insurance Services will have the ability to earn a bonus payment based on the
level of premium savings achieved. Total contract $110,000.
SOURCE OF FUNDING:
Property Insurance and Claims Fund

ATTACHMENTS:
Description
Alliant Insurance Services, Inc. Contract
Event 3175 Preview
Event 3175 RFP Professional Insurance Broker & Services
4.16.2025 Event 3175 Bid Tab
Alliant Insurance Services, Inc. Proposal
 CITY OF TOPEKA CONTRACT NO. _______

 BROKER SERVICES AGREEMENT
 between
 Alliant Insurance Services, Inc.
 and
 City of Topeka, Kansas


 THIS AGREEMENT entered into this day _______________, 2025, by and

between the City of Topeka, Kansas, a duly organized municipal corporation hereinafter

referred to as “CLIENT” and Alliant Insurance Services, Inc., hereinafter referred to as

“ALLIANT.”

 WHEREAS, CLIENT desires to engage ALLIANT to provide Insurance

Brokerage, Risk Management Consulting and other Related Services; and

 WHEREAS, CLIENT solicited requests for proposals for said Insurance

Brokerage, Risk Management Consulting and other Related Services; and

 WHEREAS, ALLIANT submitted a proposal which CLIENT has selected.

 NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS

CONTAINED HEREIN THE PARTIES AGREE AS FOLLOWS:


I. PARTIES.

 The PARTIES to this BROKER SERVICES AGREEMENT are City of Topeka,
 Kansas (CLIENT) and Alliant Insurance Services, Inc. (ALLIANT).

II. AGREEMENT.

 In consideration of the payments and covenants specified in this AGREEMENT,
 ALLIANT shall perform the SERVICES described herein.




Alliant Broker Services Agreement (Public Entity) 1
III. DEFINITIONS.

 When used throughout this AGREEMENT, capitalized terms, whether in the
 singular or in the plural form, shall have the meanings ascribed to them at their first
 occurrence. In addition, the following terms, when capitalized, whether in the
 singular or in the plural form, shall have the meanings set forth below:

 A. ALLIANT – Alliant Insurance Services, Inc.

 B. CLIENT –City of Topeka, Kansas.

 C. AGREEMENT – This Broker Services Agreement, its addendums,
 exhibits, and/or attachments, and any written changes that are agreed upon
 by the PARTIES.

 D. COMPENSATION – Remuneration paid to ALLIANT as consideration
 for its SERVICES performed under this AGREEMENT, which shall be in
 the form of either a FEE and/or COMMISSION.

 E. FEE – Annual or interim remuneration paid by CLIENT directly to
 ALLIANT for SERVICES in connection with the categories or risk and
 insurance identified in Addendum A (does not include COMMISSION).

 F. COMMISSION – Remuneration paid by CLIENT’S insurance carriers (or
 excess pools) directly to ALLIANT in connection with ALLIANT’s
 placement of insurance for CLIENT.

 G. PARTY – CLIENT or ALLIANT.

 H. PROGRAM – The categories of risk and insurance placed on behalf of
 CLIENT and SERVICES provided under the scope of this AGREEMENT
 and listed in Addendum A.

 I. SERVICES – Any and all obligations of ALLIANT to be performed
 pursuant to Article IV of this AGREEMENT.

 J. CONFIDENTIAL INFORMATION – Information considered by its
 owner to be confidential, proprietary and/or trade secret including, without
 limitation, client information, data, recommendations, proposals, reports
 and similar information, and work product.

 K. DISCLOSING PARTY – The party disclosing CONFIDENTIAL
 INFORMATION under this AGREEMENT.

 L. RECIPIENT PARTY – The party receiving CONFIDENTIAL
 INFORMATION under this AGREEMENT.




Alliant Broker Services Agreement (Public Entity) 2
 M. KEY PERSONNEL – Those individuals on the account service team,
 designated in the attached Addendum B, who are responsible for
 ALLIANT’S role provided for under the Section IV, SCOPE OF SERVICE.

 N. BID DOCUMENTS – The documents created or provided by either
 PARTY during the bidding process, specifically, CLIENT’S Event 3175
 Preview, Event 3175 RFP Professional Insurance Broker and Services,
 Event 3175 Attachments A, B, and C; ALLIANT’S Technical Proposal and
 ALLIANT’S Fee Proposal, which are attached as Attachment A, and
 incorporated by reference as if fully set forth herein.



IV. SCOPE OF SERVICES.

 Upon CLIENT’S request, ALLIANT shall perform the following SERVICES for
 the categories of risk and insurance identified in the attached Addendum A:

 A. Develop and recommend insurance and other risk financing or loss funding
 PROGRAMS, techniques, and methods.

 B. Assist client in developing underwriting information, structure offerings to
 insurers and secure, when reasonably available, a PROGRAM as desired by
 CLIENT with financially acceptable insurance companies, or other pooling
 programs providing the balance of coverage scope, cost, and services
 selected by the CLIENT.

 C. Negotiate and review insurance wording for PROGRAM contracts to meet
 the specific needs of CLIENT.

 D. Review marketing plan with CLIENT prior to approaching insurers on any
 PROGRAM.

 E. Review insurance policies, binders, certificates, and other documents
 related to the PROGRAM for accuracy and obtain revisions in such
 documents when needed.

 F. Monitor the PROGRAM to assure its continuing balance of coverage scope,
 cost, service, and stability.

 G. Prepare written reports to CLIENT management to include:

 1. Reports as needed of pending rate, coverage, or renewal problems
 including significant changes in the financial status of major insurers,
 reinsurers, and other entities providing services for PROGRAM. At
 least ninety (90) days prior to PROGRAM anniversary, prepare a
 written report stating anticipated renewal terms and conditions, and



Alliant Broker Services Agreement (Public Entity) 3
 other indications of market conditions, trends, and anticipated changes,

 2. Not more than ninety (90) days after renewal, deliver a comprehensive
 annual summary report outlining the PROGRAM for use in the
 CLIENT’S annual report. Such report shall contain the following
 information:

 (a) Recapitulation of PROGRAM’S cost for current and preceding
 years.

 (b) Summary of coverages and other PROGRAM terms and conditions.

 H. Provide additional broker services as agreed upon by the PARTIES.

 I. ALLIANT’S goal is to procure insurance for CLIENT with underwriters
 possessing the financial strength to perform. To that end, ALLIANT
 regularly reviews publicly available information concerning an
 underwriter’s financial condition. ALLIANT does not, however, guarantee
 the solvency of any underwriters with which insurance or reinsurance is
 placed and CLIENT recognizes and agrees that ALLIANT maintains no
 responsibility for any loss or damage occasioned by reason of the financial
 failure or insolvency of any insurer. ALLIANT encourages CLIENT to
 review the publicly available information collected by ALLIANT to enable
 CLIENT to make the ultimate decision of accepting or rejecting a particular
 underwriter.

 J. Deliver binders or other evidences of insurance after the placement of any
 insurance under the PROGRAM to be effective until such time as the policy
 or policies for the placement are received by CLIENT from the insurance
 carriers. Such binders shall be signed by an authorized agent or employee
 of the insurance carrier.

 K. ALLIANT shall use best efforts to secure a correct policy or policies of any
 insurance under the PROGRAM.

 L. To the extent not previously enumerated in subsections (A)-(K) above,
 ALLIANT shall perform SERVICES listed in Event 3175 RFP, Section III
 (Scope of Work), Subsections (A – General) and (B – Administrative
 Support), which is contained in the BID DOCUMENTS in Attachment A,
 and are incorporated by reference as if fully stated herein.

 M. ALLIANT shall not be responsible for the failure of CLIENT to make
 premium payments.




Alliant Broker Services Agreement (Public Entity) 4
V. COMPENSATION

 A. Flat fee to be paid upfront with any bonus earned to be paid within 60 days
 of bound coverage. COMPENSATION is capped based on flat fee for the
 respective year of the AGREEMENT as identified below + the maximum
 potential bonus of up to an additional $50,000.00.



  Year 1
 o $60,000 flat fee with ability to earn bonus payment based on level of premium
 savings achieved. Bonus schedule as follows:

 SAVINGS ACHIEVED BONUS EARNED
 $0 to $100,000 No bonus
 $100,001 to $200,000 $10,000
 $200,001 to $300,000 $20,000
 $300,001 to $500,000 $30,000
 $500,001 to $1,000,000 $40,000
 $1,000,001 + $50,000
 Intentionally Blank Intentionally Blank
  Year 2
 o $61,500 flat fee with ability to earn bonus payment based on level of premium
 savings achieved. Bonus schedule as follows:

 PREMIUM INCREASE OR BONUS EARNED
 SAVINGS IN RENEWAL
 Renewal premium increase greater No bonus
 than 3.01% or more compared to
 previous year’s premium.
 Renewal premium increase of 3% $10,000
 or less compared to previous year’s
 premium.
 Renewal savings of $50,000 to $20,000
 $100,000 compared to previous
 year.
 Renewal savings of $100,001 to $30,000
 $300,000 compared to previous
 year.
 Renewal savings of $300,001 to $40,000
 $500,000 compared to previous
 year.
 Renewal savings of $500,001 + $50,000
 compared to previous year.

  Years 3-5


Alliant Broker Services Agreement (Public Entity) 5
 o Bonus payment options would follow same thresholds as listed in year 2 with
 the following flat fee schedule:
  Year 3: $63,038
  Year 4: $64,614
  Year 5: $66,229

 1. Changes in SERVICES. The FEE is subject to adjustment if CLIENT
 creates a new PROGRAM other than those listed in Addendum A,
 requests a change in SERVICES or if the CLIENT’s size or organization
 changes to alter the time involved in the SERVICES. Tasks or functions
 that are not presently included in the SERVICES may be available on a
 “per service basis” for a separate fee.

 2. Early Cancellation. If this AGREEMENT is terminated or canceled
 mid-year, and within the first three hundred (300) days of the
 PROGRAM year, then the FEE shall be prorated with a minimum of
 fifty percent (50%) deemed earned. The FEE shall be deemed fully
 earned if termination occurs after three hundred one (301) days of the
 PROGRAM year. In the event of a mid-term termination of this
 AGREEMENT by either PARTY, all excess COMPENSATION will be
 paid to CLIENT within sixty (60) days of the date of termination; unless
 said termination is pursuant to Section XIV (TERMINATION) A, B or
 C, in which case the specific provision for termination shall control any
 COMPENSATION.

 3. Payment. The FEE shall be paid annually within thirty (30) days of the
 anniversary date of this AGREEMENT and, if necessary, adjusted thirty
 (30) days prior to the anniversary date.

 4. Fee Reduction. When marketing and placing insurance under this
 AGREEMENT, ALLIANT will request all carriers to quote premiums
 net of commissions. The PARTIES acknowledge that when premiums
 are not rendered net of commissions, the premium total includes broker
 commissions, all of which is paid by CLIENT. In such case, the carrier
 will pass the commission portion of the premium to ALLIANT as
 compensation for its broker services. If any of CLIENT’S premiums
 include commissions and, as a result, ALLIANT receives
 COMMISSIONS in addition to the FEE, ALLIANT shall reduce the
 FEE for the relevant period by the amount of COMMISSIONS it
 received that period so as to avoid overpayment by CLIENT
 (“REDUCED FEE”). Notwithstanding the above, the FEE shall not be
 reduced to an amount below zero. If CLIENT paid part or all of the FEE
 before ALLIANT received the COMMISSIONS, ALLIANT will return
 to CLIENT any amounts it paid over the REDUCED FEE. If
 COMMISSIONS exceed the FEE, ALLIANT will not return or give the
 excess amount to CLIENT.



Alliant Broker Services Agreement (Public Entity) 6
 5. Payments and Invoicing. Payments will be made in accordance with
 the terms of the AGREEMENT or ALLIANT’S invoice, whichever is
 more favorable to CLIENT. All invoices must include a Purchase Order
 Number and should be mailed or emailed to:

 City of Topeka, Kansas
 Accounting Department
 215 SE 7th Street, Room 358
 Topeka, Kansas 66603-3914
 accountspayable@topeka.org

 B. Revenue from Pool or JPA membership. Revenue Alliant may receive
 for placing reinsurance or excess insurance for a pool or a joint power
 authority shall not be considered compensation paid by the CLIENT when
 the CLIENT participates in a pool or joint power authority placement.

 C. Disclosures.
 1. Exclusions. COMMISSIONS for Notary and Surety Bonds are not
 included in the annual FEE or COMPENSATION, and ALLIANT will
 disclose ahead of time if the aforementioned COMMISSIONS are
 anticipated, and if there is a way CLIENT can avoid them.

 2. Transparency and Disclosure. During the time of this AGREEMENT,
 ALLIANT will, upon request, disclose COMMISSIONS received by
 ALLIANT, where possible, in connection with any insurance
 placements on behalf of CLIENT under ALLIANT’S “Transparency
 and Disclosure” policy, a copy of which is made available upon request.
 Pursuant to its policy, ALLIANT will conduct business in conformance
 with all applicable insurance regulations and in advancement of the best
 interests of its clients. In addition, ALLIANT’S conflict of interest
 policy precludes it from accepting any form of broker incentives that
 would result in business being placed with carriers in conflict with the
 interests of ALLIANT’S clients.

 3. Other Alliant Services.

 (a) Alliant Specialty Insurance Services (ASIS). In addition to the
 COMPENSATION that ALLIANT receives, its related entity,
 Alliant Specialty Insurance Services (ASIS) and its underwriting
 operations, Alliant Underwriting Services (AUS), may receive
 compensation from ALLIANT and/or carriers for providing
 underwriting services. The financial impact of the compensation
 received by ASIS is a cost included in the premium. Compensation
 received by ASIS will be disclosed in writing to CLIENT and is
 agreed to by CLIENT as part of the premium. CLIENT further
 acknowledges that ALLIANT and ASIS maintain an arm’s length
 relationship. CLIENT understands that while ALLIANT represents


Alliant Broker Services Agreement (Public Entity) 7
 CLIENT as an individual entity, ASIS independently administers its
 program as a whole and not on behalf of any particular member.

 (b) Alliant Business Services (ABS). Additionally, ALLIANT’S
 internal operating group, Alliant Business Services (ABS), may
 receive compensation from ALLIANT and/or carriers for providing
 designated, value-added services. Services contracted for by the
 CLIENT directly will be invoiced accordingly. Otherwise, services
 will be provided at the expense of ALLIANT and/or the carrier.

VI. TAXES & FEES, THIRD PARTY BROKERS AND INDIRECT INCOME.

 A. Surplus Lines Fees and Taxes. In certain circumstances, placement of
 insurance services made by ALLIANT on behalf of CLIENT, with the prior
 approval of CLIENT, may require the payment of surplus lines assessments,
 taxes, and/or fees to state regulators, boards, and associations. Such
 assessments, taxes, and/or fees will be charged to CLIENT and identified
 separately on invoices covering these placements. CLIENT shall be
 responsible for all such assessments, taxes, and fees, whether or not
 separately invoiced, so long as CLIENT was provided prior knowledge and
 approved the placement. ALLIANT shall not be responsible for the
 payment of any such fees, taxes, or assessments, except to the extent such
 fees, taxes or assessments have already been collected from CLIENT.
 ALLIANT acknowledges that CLIENT is exempt from Federal Excise Tax,
 State taxes and local taxes. Tax Exemption Certificates will be furnished
 upon request.

 B. Third Party Brokers. ALLIANT may determine from time to time that it
 is necessary or appropriate to utilize the services of third party brokers (such
 as surplus lines brokers, underwriting managers, London market brokers,
 and reinsurance brokers) to assist in marketing the CLIENT insurance
 PROGRAM. Subject to the provisions herein, these third party brokers may
 be affiliates of ALLIANT (e.g., other companies of ALLIANT that provide
 services other than those included within the SCOPE OF SERVICES of this
 AGREEMENT), or may be unrelated third party brokers. Compensation to
 such third party brokers will not be part of ALLIANT’S FEE. ALLIANT
 agrees to obtain CLIENT’S informed consent prior to utilizing third party
 brokers.




Alliant Broker Services Agreement (Public Entity) 8
 C. Indirect Income. “INDIRECT INCOME” means insurance carrier
 contingency arrangements. ALLIANT will accept these compensation
 incentives from insurers, if any, including contingent commissions, market
 service agreements (MSA), volume-based commission incentives and
 rebates on business placed on behalf of CLIENT within the SCOPE OF
 SERVICES of this AGREEMENT. The parties acknowledge that
 ALLIANT producers who solicit, negotiate, or place insurance products, or
 services for clients, including CLIENT, do not negotiate indirect income
 agreements with the carriers, nor do they receive any portion of the indirect
 income paid to ALLIANT. Nonetheless, the client may opt-out of having
 its premiums included in the calculation of indirect income by accessing the
 “opt-out” form from the link on Alliant’s website:
 https://alliant.com/legal/#policy. The “opt out” provision applies only to
 those accounts served directly by ALLIANT as a retail agent or broker. It
 does not apply to account placements for which ALLIANT’s role is that of
 a wholesaler, MGA, or program administrator working with non-ALLIANT
 brokers who represent the client. The parties acknowledge that indirect
 income, if any, is determined by insurance carriers, and if the CLIENT does
 not opt-out, it remains the carriers’ exclusive decision to include or exclude
 certain premiums in any calculation. The availability of information
 regarding the make-up of any indirect income payment is at the carrier’s
 discretion.

 D. Premium Financing. Upon CLIENT’S request, ALLIANT may provide
 CLIENT with assistance in obtaining a premium finance agreement with
 third party financing company. In some cases, the financing company may
 pay ALLIANT a fee for the placements facilitated by ALLIANT.

VII. PERSONNEL.

 ALLIANT agrees KEY PERSONNEL as listed in Addendum B will be
 responsible for performance of the SERVICES described herein. Should such
 personnel become unavailable to perform SERVICES for CLIENT, ALLIANT
 agrees to replace, as soon as practicable, such personnel with individual(s) of
 comparable skills and experience as determined by ALLIANT’S evaluation and
 subject to CLIENT’S right of reasonable refusal.

VIII. INSURANCE REQUIREMENTS.

 A. Coverage and Limits. During the term of this AGREEMENT, ALLIANT
 shall maintain the following insurance coverage and limits or the equivalent
 self-insurance coverage that can be met through a combination of primary
 and excess policies:

 1. Professional Liability insurance with minimum limits of $1 million per
 occurrence/$2 million in the aggregate providing coverage for any
 errors and omissions that ALLIANT or its agents may make resulting in


Alliant Broker Services Agreement (Public Entity) 9
 financial loss to CLIENT;

 2. Commercial General Liability with minimum limits of at least $1
 million per occurrence/$ 2 million in the aggregate; property damage
 coverage of $100,000.00/occurrence; and Products & Completed
 Operations Coverage of $2 million in the aggregate.

 3. Automobile Liability insurance with minimum limits of at least
 $500,000.00 combined single limit in the aggregate for bodily injury
 and property damage.

 4. Workers’ Compensation coverage in compliance with applicable law,
 and Employers’ Liability insurance in the amount of at least $1 million
 per accident or aggregate.

 B. Carrier Rating. All insurance carriers providing the coverages required by
 this section shall have a financial rating of at least an VII A- published A.M.
 Best, or an equivalent financial rating firm. Published reports will be used
 to confirm the insurance carriers’ rating, unless ALLIANT has obtained the
 CLIENT’S written acknowledgment that an insurance carrier with a lower
 financial rating is permitted.

 C. Named Insured. The City of Topeka, Kansas shall be named as an
 additional insured party on the Certificate of Liability Insurance.

 D. Certificates of Insurance/Endorsements., ALLIANT shall also provide to
 CLIENT certificates of insurance and copies of applicable endorsements
 evidencing the above coverages and limits once this AGREEMENT is
 executed but prior to receiving the notice to proceed, and will maintain these
 coverages during the term of this AGREEMENT.

 E. Ongoing Obligation. The failure of ALLIANT to procure and maintain the
 required insurance does not negate its obligation under this AGREEMENT
 to do so.

 F. Notification of Alteration or Material Change of Cancellation. A
 minimum of ten (10) days written notification must be given by an insurer
 or any alteration, material change, or cancellation affecting any certificates
 or policies of insurance under this AGREEMENT. Such required
 notification must be sent via Registered or Certified Mail to the address
 shown below:

 City of Topeka
 Contracts & Procurement Division
 215 SE 7th Street, Room 60
 Topeka, Kansas 66603




Alliant Broker Services Agreement (Public Entity) 10
IX. OBLIGATIONS OF CLIENT.

 CLIENT will cooperate with ALLIANT in the performance of ALLIANT’S duties
 by providing complete and accurate information as to CLIENT’S loss experience,
 risk exposures, and any other pertinent information that ALLIANT requests.
 CLIENT shall promptly review coverage documents concerning the PROGRAMS
 delivered by ALLIANT for consistency with CLIENT’S specifications. In addition,
 CLIENT shall have the responsibility to keep record of and immediately report
 significant changes in exposures, loss-related data, and/or any other material
 changes to ALLIANT. This reporting must be memorialized in writing and
 delivered to ALLIANT in accordance with the notice provisions below.

X. CONFIDENTIALITY.

 A. Confidential Information. The services and work product exchanged by
 the PARTIES under this AGREEMENT are to be used exclusively to carry
 out the terms, conditions, and purposes set forth herein. The PARTIES
 acknowledge that during the term of this AGREEMENT, they may each
 exchange CONFIDENTIAL INFORMATION. Except as otherwise
 provided herein or as required by applicable law, the PARTIES understand
 and agree that they will not distribute, use, or rely upon CONFIDENTIAL
 INFORMATION received from the other without the permission of the
 DISCLOSING PARTY.

 1. Ownership. Except as otherwise provided in this AGREEMENT,
 CONFIDENTIAL INFORMATION is and remains the absolute and
 exclusive property of the DISCLOSING PARTY and/or its affiliates,
 and is its unique and variable asset. Unless otherwise authorized by this
 AGREEMENT, no copies of CONFIDENTIAL INFORMATION shall
 be made without the written permission of the DISCLOSING PARTY.
 The PARTIES agree that, except as otherwise provided herein, they will
 not directly or indirectly communicate, divulge, or otherwise disclose
 any of the other’s CONFIDENTIAL INFORMATION to any
 unauthorized person, firm, or corporation, and shall prevent, to the best
 of their ability, the unauthorized disclosure of such CONFIDENTIAL
 INFORMATION to others.

 2. Exclusions. The following types of information shall not be considered
 confidential:

 (a) Information in the public domain or that becomes a part of the public
 domain, other than as a result of a breach of the confidentiality
 provisions of this AGREEMENT;

 (b) Information that is independently developed by either PARTY as
 demonstrated by the PARTY’S records;




Alliant Broker Services Agreement (Public Entity) 11
 (c) Any item or data forming part of the CONFIDENTIAL
 INFORMATION that is lawfully known by the RECIPIENT
 PARTY, without any obligation of confidentiality or other
 restriction on use or disclosure, prior to the provision of such
 information by DISCLOSING PARTY; or

 (d) Information that is disclosed by a third party whom the RECIPIENT
 PARTY has no reason to believe has any confidentiality or fiduciary
 obligation to the owner of such information.

 B. Legal Process of Compulsion. Either PARTY is entitled to release
 CONFIDENTIAL INFORMATION as required to prosecute or defend any
 claim under this AGREEMENT; provided however, that the PARTY
 seeking to enforce this AGREEMENT shall take all reasonable steps
 necessary to avoid disclosing CONFIDENTIAL INFORMATION,
 including filing documents and papers under seal. A RECIPIENT PARTY
 may disclose CONFIDENTIAL INFORMATION pursuant to a valid order
 of a court or governmental agency with proper jurisdiction, or if such
 disclosure is required by law or regulation provided that the information is
 disclosed only to the minimum extent necessary, and provided that, to the
 extent allowed by law, the releasing PARTY shall give DISCLOSING
 PARTY sufficient advance notice so that it may seek a protective order or
 employ other lawful means to avoid or limit disclosure. Additionally,
 CLIENT may disclose CONFIDENTIAL INFORMATION without
 advance notice to ALLIANT, if CLIENT’S legal counsel determines that
 such disclosure is required for compliance with applicable open records
 laws.

 C. Reasonable Efforts. The PARTIES agree to employ reasonable and
 customary business practices to protect and secure CONFIDENTIAL
 INFORMATION from unauthorized release or distribution and to limit
 access and usage of such information to those employees, officers, agents,
 and representatives (collective, “REPRESENTATIVES”) who have a
 legitimate need to know in order to provide the products and SERVICES
 under this AGREEMENT. The PARTIES further agree that those
 employees, officers, agents, and representatives who are privy to
 CONFIDENTIAL INFORMATION shall be informed about the
 confidential nature of the information and required to maintain its
 confidentiality as provided under this AGREEMENT. The RECIPIENT
 PARTY shall remain liable for any breach of this AGREEMENT by any of
 its REPRESENTATIVES.




Alliant Broker Services Agreement (Public Entity) 12
 D. Return of Confidential Information. Upon termination of this Agreement,
 or earlier upon the DISCLOSING PARTY's request, the RECIPIENT
 PARTY shall promptly return all of DISCLOSING PARTY’s Confidential
 Information, including all copies, or destroy such Confidential Information,
 including all copies. Notwithstanding anything to the contrary herein, and
 subject to the confidentiality obligations herein, a RECIPIENT PARTY
 may retain on a confidential basis copies of DISCLOSING PARTY’s
 Confidential Information in order to comply with legal or regulatory
 requirements, as well as any and all (A) emails and any attachments
 contained in such emails, and (B) any electronic files, each of which are
 automatically saved pursuant to legal or regulatory requirements.

 E. Survival. The PARTIES agree that the obligations contained in this section
 shall survive the termination of this AGREEMENT, for a period of two (2)
 years, or longer to the extent required by law. Nothing in this section limits
 or otherwise diminishes the protections afforded to trade secret information
 or otherwise conferred by applicable law.

 F. Previously Executed Agreement. The confidentiality and non-disclosure
 provisions contained in the AGREEMENT supersede and replace any
 provisions in any confidentiality and non-disclosure agreements previously
 executed by the PARTIES, upon execution of this AGREEMENT.

XI. DISASTER RECOVERY; CONTINUITY.

 ALLIANT agrees that it has a disaster recovery plan in place that is intended to
 secure, and if necessary, restore information adversely affected by a security
 breach, force majeure or natural disaster. In addition, ALLIANT will make
 commercially reasonable efforts to ensure that, at all times, it has a sufficient
 number of trained personnel on hand to meet its obligations under this
 AGREEMENT including in the event of a force majeure, natural disaster, or
 pandemic.

XII. ETHICS AND CONFLICT OF INTEREST STATEMENT.

 ALLIANT shall conduct its business so as to fulfill all legal and ethical
 requirements, and standards of the industry and the applicable state(s) in which
 SERVICES are rendered, and shall place the best interests of CLIENT ahead of any
 other concerns in the placement of insurance services and products. To this end,
 ALLIANT:

 A. Will adhere to its ethical obligations to CLIENT to deliver honest,
 competitive, and meaningful service and advice on the placement of any
 insurance products, services, or coverages, and to provide access to an open,
 fair, and competitive insurance market place;

 B. Will exercise due diligence in making a full and complete disclosure of all


Alliant Broker Services Agreement (Public Entity) 13
 quotes and declinations from all markets contacted for each specific line of
 coverage, including the date and time of contact and the name, address,
 phone number and, to the extent available, email address of the individual
 contact for each market;

 C. Will make every good faith attempt to avoid even the appearance of a
 conflict of interest between ALLIANT, CLIENT, and any provider of any
 insurance product or service, and will promptly notify CLIENT of any real
 or potential conflict of interest;

 D. Agrees to provide to CLIENT a copy of ALLIANT’S own Ethics Statement
 or Code, or ALLIANT’S Compliance Statement, or to make such
 statements available on ALLIANT’S website; and

 E. Will request that all insurance carriers show any commission rates on their
 insurance policies and will otherwise ensure those rates are known to
 CLIENT.

XIII. TERM.

 The term of this AGREEMENT shall be effective from July 1, 2025 and ending
 11:59 p.m. June 30, 2026, unless cancelled pursuant to termination provisions set
 forth herein. CLIENT shall have an option to extend this AGREEMENT for four
 (4) additional one-year periods upon mutual written agreement of both parties. This
 AGREEMENT shall have an anniversary date each July 1st, for the purpose of
 reviewing COMPENSATION and optional extensions.

XIV. TERMINATION.
 A.  Termination Due To Lack of Funding. If, in the judgment of the City
 Manager, sufficient funds will not be available to continue the functions
 performed in this AGREEMENT and for the payment of the charges
 hereunder, CLIENT may terminate this AGREEMENT at the end of its
 current and any succeeding fiscal year. CLIENT agrees to give written
 notice of termination to ALLIANT at least thirty (30) days prior to the end
 of its current fiscal year. ALLIANT shall have the right, at the end of such
 fiscal year, to take possession of any equipment provided CLIENT under
 the AGREEMENT. CLIENT will pay to ALLIANT all regular contractual
 payments incurred through the end of such fiscal year, plus contractual
 charges incidental to the return of any such equipment. Upon termination
 of the AGREEMENT by CLIENT, title to any such equipment shall revert
 to ALLIANT at the end of CLIENT’S current fiscal year. The termination
 of the AGREEMENT pursuant to this paragraph shall not cause any penalty
 to be charged to the CLIENT or ALLIANT.




Alliant Broker Services Agreement (Public Entity) 14
 B. Termination for Convenience. The Director of CLIENT’S Contracts &
 Procurement Department or designee may terminate performance of work
 under this AGREEMENT in whole or in part whenever the Director
 determines that the termination is in the best interest of CLIENT. In the
 event of termination, the Director or designee shall provide ALLIANT
 written notice at least thirty (30) days prior to the termination date. The
 termination shall be effective as of the date specified in the notice.
 ALLIANT shall continue to perform any part of the work that may not been
 terminated by the notice.



 C. Termination for Cause. This AGREEMENT may be terminated for cause
 by either PARTY upon thirty (30) days written notice. Notice of termination
 for cause shall only occur after the breaching PARTY has been notified of
 the breach in writing and has failed to cure such defect within thirty (30)
 days. ALLIANT shall only be entitled to COMPENSATION to the extent
 of actual work performed. In the event ALLIANT terminates the
 AGREEMENT prior to having earned all monies paid in the FEE payment,
 ALLIANT within thirty (30) days shall refund the balance of said FEE
 payment to CLIENT.

 D. Termination for any Other Reason not Previously Enumerated. This
 AGREEMENT may be cancelled by either PARTY any time upon ninety
 (90) days’ advance written notice delivered or mailed to the other PARTY
 in accordance with the notice provisions set forth herein. In the event of
 termination or expiration of this AGREEMENT, ALLIANT will provide
 CLIENT with reasonable assistance in arranging a smooth transition to
 another broker. Except for this transition assistance, ALLIANT’S
 obligation to provide SERVICES to CLIENT will cease at 12:01 a.m. upon
 the effective date of termination or expiration.

XV. NONASSIGNABLE.

 This AGREEMENT is binding upon the PARTIES hereto and their respective
 successors by merger, sale, consolidation, or reorganization. This AGREEMENT
 may not be assigned or delegated without prior written consent of the other
 PARTY, except that consent shall not be required in the case of a merger,
 consolidation, or sale of substantially all of a PARTY’s assets.




Alliant Broker Services Agreement (Public Entity) 15
XVI. MATERIAL CHANGE.

 In the event that CLIENT operations change substantially by merger, acquisition,
 expansion, or other material change, thus changing the scope and nature of
 exposures, losses, and/or insurance program(s), the PARTIES will negotiate in
 good faith to revise this AGREEMENT’S compensation arrangement as
 appropriate. It is agreed and understood that a material change shall include a
 change in existing coverage or limits, and/or lines of coverage.

XVII. RELATIONSHIP OF THE PARTIES.

 At all times and for all purposes, the relationship between the PARTIES is intended
 to be that of independent contractors and there is no intent to create a joint venture
 relationship, and any person representing ALLIANT, shall be an independent
 contractor to CLIENT, and the AGREEMENT shall not in any way be construed
 as a contract of employment between CLIENT and ALLIANT’S agents. In
 addition, the PARTIES agree that, except as otherwise provided herein, CLIENT
 shall not be obligated for any expense incurred by ALLIANT in rendering
 SERVICES, or by engaging in any other transaction or conduct arising out of this
 AGREEMENT.

XVIII. OWNERSHIP OF BOOKS AND RECORDS.

 The PARTIES shall each maintain normal business records related to all business
 generated under this AGREEMENT. Upon reasonable request, and subject to the
 confidentiality provisions set forth herein, the PARTIES may each obtain from the
 other copies of all policyholder documents, including but not limited to policies,
 binders, certificates, endorsements, underwriting submissions/applications, and
 loss data in the other’s possession, custody, or control with respect to all business
 generated under this AGREEMENT.

XIX. INDEMNIFICATION.

 A. In the event that ALLIANT, its agents, employees, representatives, or
 assigns, negligently or intentionally violate any law or regulation, any
 provision of the AGREEMENT, or any written rule, regulation, policy,
 procedure or similar instruction under the PROGRAM, ALLIANT shall
 indemnify, defend, and hold CLIENT harmless from and against all loss
 and damage, including any reasonable costs or expenses (including
 attorney’s fees), incurred by CLIENT in connection with such conduct.
 Notwithstanding anything stated to the contrary herein, ALLIANT’s
 indemnification obligations do not include any portion of the damages,
 claims, expenses, or other liability that arises from CLIENT’s own
 negligence, errors, omissions, or misconduct.

 B. No provision of this AGREEMENT will be given effect that attempts to
 require CLIENT to defend, hold harmless, or indemnify ALLIANT or a


Alliant Broker Services Agreement (Public Entity) 16
 third party for the City’s acts or omissions. The City’s liability is limited to
 the liability established in the Kansas Tort Claims Act, 75-6101 et seq.

XX. NOTICE.

 All notices, requests, and other communications given under this AGREEMENT, shall
 be in writing and deemed duly given: (a) when delivered personally to the recipient;
 (b) one (1) business day after being sent to the recipient by reputable overnight courier
 service (charges prepaid); (c) five (5) business days after being sent by U.S. certified
 mail (charges prepaid); or (d) one (1) business day after being sent to the recipient by
 fax or email transmission. Except as otherwise provided herein, all notices, requests
 or communications under this AGREEMENT shall be addressed to the intended
 recipient as set forth below:

 To CLIENT: To ALLIANT:
 Attn: OFFICE OF THE Attn: KENT MILLER
 CITY CLERK Lighton Plaza Office, Tower 1
 215 SE 7th Street 7400 College Blvd, Suite 350
 Room 166, City Hall Overland Park, KS 66210
 Topeka, Kansas 66603 [Kent.Miller@Alliant.com]
 [cclerk@topeka.org]

 with a copy to: with a copy to:

 City of Topeka, Alliant Insurance Services, Inc.
 Risk Manager Attn: General Counsel
 215 SE 7th Street, Room 201 701 B Street, 6th Floor
 Topeka, KS 66603 San Diego, CA 92101


XXI. WAIVER.

 No provision of this AGREEMENT shall be considered waived, unless such waiver
 is in writing and signed by the PARTY that benefits from the enforcement of such
 provision. No waiver of any provision in this AGREEMENT, however, shall be
 deemed a waiver of a subsequent breach of such provision or a waiver of a similar
 provision. In addition, a waiver of any breach or a failure to enforce any term or
 condition of this AGREEMENT shall not in any way affect, limit, or waive a
 PARTY'S right under this AGREEMENT at any time to enforce strict compliance
 thereafter with every term and condition of this AGREEMENT.

XXII. ENTIRE AGREEMENT MODIFICATION.

 This AGREEMENT contains the entire agreement between the PARTIES and
 supersedes and replaces all previous agreements or contracts on the subject matter
 described herein. The AGREEMENT may be modified only by a written
 amendment signed by authorized representatives of both PARTIES.



Alliant Broker Services Agreement (Public Entity) 17
XXIII. SEVERABILITY.

 If any term, covenant, condition, or provision of this AGREEMENT is held by a
 court of competent jurisdiction to be invalid, void, or unenforceable, the remaining
 provisions shall remain in full force and effect and shall in no way be affected,
 impaired, or invalidated.

XXIV. APPLICABLE LAW.

 This AGREEMENT has been executed and delivered in the State of Kansas and
 the validity, enforceability, and interpretation of any of its provisions shall be
 determined and governed by the applicable laws of this state, without regard to any
 conflict of law provisions. Venue shall be the state or federal court of Kansas
 located in Topeka, Kansas.

XXV. DISPUTE RESOLUTION.

 Any dispute arising under the terms of this AGREEMENT that is not resolved
 within a reasonable period of time by authorized representatives of the PARTIES
 shall be brought to the attention of the Chief Executive Officer (or designated
 representative) of ALLIANT and the City Manager (or designee) of the CLIENT
 to confer to see if the dispute can be resolved. If the dispute remains after the
 PARTIES confer, the PARTY alleging a dispute may seek a judicial determination
 of said dispute under the AGREEMENT. No interpretation shall be allowed to
 find CLIENT or any department or division thereof subject to binding arbitration.
 Further, CLIENT shall not be subject to attorney fees and no provision will be given
 effect which attempts to exclude, modify, disclaim or otherwise attempt to limit
 implied warranties of merchantability and fitness for a particular purpose. Despite
 an unresolved dispute, ALLIANT shall continue without delay to perform its
 responsibilities under this AGREEMENT. ALLIANT shall keep accurate records
 of its SERVICES in order to document the extent of its SERVICES under this
 AGREEMENT.

XXVI. HEADINGS AND CONSTRUCTION.

 The PARTIES agree that the headings and sections of this AGREEMENT are used
 for convenience only and shall not be used to interpret the provisions herein. The
 PARTIES also agree that the terms of this AGREEMENT were jointly negotiated
 and each has had an opportunity to review and discuss each provision with legal
 counsel, to the extent desired. Therefore, the normal rule of construction that
 construes any ambiguities against the drafting party shall not be employed in the
 interpretation of this AGREEMENT.




Alliant Broker Services Agreement (Public Entity) 18
XXVII. CONTRACT DOCUMENTS.

 In the event of a conflict in terms of language among the AGREEMENT, the
 PARTIES agree the following order shall govern:

  Event 3175 Preview, contained in the BID DOCUMENTS at Attachment
 A;
  Event 3175 RFP Professional Insurance Broker and Services, contained in
 the BID DOCUMENTS at Attachment A;
  Event 3175 Attachments A, B, and C contained in the BID DOCUMENTS
 at Attachment A;
  ALLIANT’S Technical Proposal contained in the BID DOCUMENTS at
 Attachment A;
  The Broker Services Agreement.

SO AGREED.

CITY OF TOPEKA, KANSAS ALLIANT INSURANCE SERVICES, INC.



By:________________________________ By:_______________________________


Title:______________________________ Title:___Senior Vice President__________




Alliant Broker Services Agreement (Public Entity) 19
ADDENDUM A

ALLIANT agrees to provide SERVICES for the following PROGRAMS of CLIENT:

 1. Workers Compensation
 2. Equipment Breakdown
 3. Commercial General Liability
 4. Law Enforcement Liability
 5. Public Officials Liability
 6. Employment Practices Liability
 7. Commercial Inland Marine Coverages
 8. Property Insurance including Boiler Machinery
 9. Excess Property
 10. Cyber Security
 11. Crime

For additional compensation, CLIENT may obtain SERVICES from ALLIANT for
programs not listed in this Addendum A. The terms, including without limitation
compensation, for ALLIANT’s provision of SERVICES for additional programs must be
mutually agreed to in writing by the PARTIES.




Alliant Broker Services Agreement (Public Entity) 20
 ADDENDUM B

 Team Coordinator
 Kent Miller Sr VP, Primary Broker
 913-399-6409
 kent.miller@alliant.com


 Account Manager
 Jan Mason
 785-333-9557
 jan.mason@alliant.com


 Technical Peer Review/Program Liaison
 Courtney Ramierz
 949-660-8133
 cramirez@alliant.com

 Claims Services:
 Robert A. Frey
 415-403-1445
 rfrey@alliant.com




Alliant Broker Services Agreement (Public Entity) 21
 ATTACHMENT A




 Event # 3175-0
 Name: Professional Insurance Broker and Services
 Reference: Professional Insurance Broker and Services
 Description: The City of Topeka is requesting proposals for a professional insurance broker to represent the
 City in various insurance markets, including property, casualty, excess workers compensation,
 other insurances, and related services.


 Buyer: Dawn Lacy Status: Open
 Event Type: RFP Currency: USD
 Category: PROFESSIONAL SERVICES Sub Category: OTHER


 Sealed Bid: Yes Respond To All Lines: Yes
 Q & A Allowed: Yes Number Of Amendments: 0



Event Dates
 Preview: Q & A Open: 03/21/2025 09:01:00 AM
 Open: 03/21/2025 09:00:00 AM Q & A Close: 04/10/2025 05:00:00 PM
 Close: 04/16/2025 02:00:00 PM Dispute Close:



 Terms And Conditions

General


General
Read all terms and conditions before registering or responding to a bid event.

Thank you for your interest in registering online to do business with the City of Topeka. All data in this website is subject to the
Statues of the State of Kansas and ordinances contained in the Topeka Municipal Code. The City of Topeka shall not be held liable
or legally bound by any software limitation or defect. The City of Topeka operates under and is subject to the Central Time Zone
(CST or CDT).

The City of Topeka strives to include as many suppliers as possible to enhance the competitive sealed bidding process. The city is
unable to include every supplier in all events that they may be able to quote on. Registration on the city's e-pro website does not
guarantee an organization will receive notification of every bidding opportunity.



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Event # 3175-0: Professional Insurance Broker and Services

Disclaimer
The City of Topeka attempts to maintain continuous access to the supplier portal. However, from time to time, access may be
interrupted or prevented due to maintenance, site problems, Internet problems, or problems experienced by the user due to the
user’s computer system. The city makes no warranty that the supplier portal will be uninterrupted or error-free. Regardless of the
source of any problem, it is the user’s responsibility to ensure that its bid is timely received. Because of the discrepancies inherent
in timing mechanisms (e.g. cell phones, computers, mobile devices), the bid time will be determined based upon the time indicated
on the city server for the Strategic Sourcing application. If the user does not submit its bid at or before the time indicated on the
City server for the Strategic Sourcing application, the bid will be electronically rejected by the Strategic Sourcing application as
untimely.

The City shall not be liable for any direct, indirect, incidental, special, consequential, or exemplary damages, including but not
limited to damages for loss of profits, goodwill, use, data, or other intangible losses resulting from: (i) the use or the inability to use
the supplier portal; (ii) unauthorized access to or alteration of the user’s transmissions or data; or (iii) any other matter relating to
the supplier portal.

It shall be the bidder’s responsibility to advise the City of Topeka of any specifications, language, other requirements, or
combinations thereof that restrict or limit bidding. Such notification must be submitted in writing and must be received by the
Contracts and Procurement Division no later than five (5) days prior to the bid closing. The specifications were written with the
intent of permitting competitive bidding. The City of Topeka reserves the right to waive minor deviations in the specifications that
inadvertently restrict bidding to a single manufacturer (or vendor) or when such deviations do not alter or deter the City from
accomplishing the intended use or function. Each bid shall include descriptive literature and specifications for the product.
However, the provision of this material shall not be considered a substitute for listing deviations.

Amendments to Bids: To ensure maximum access opportunities for users, events and solicitations shall typically be posted for a
minimum of ten (10) days, and no amendments shall typically be made within the last three days before the event or solicitation is
due. Bidders and vendors are cautioned that the competitive nature of their offers could be affected if their submission does not
include all amendments. For this reason, bidders and vendors are advised to revisit all solicitations to which they intend to respond
three (3) days prior to the due date. It is the bidder's or vendor's responsibility to check the website from time to time for updates
to events and solicitations and to pick up additional addenda and information.

All bids shall be considered firm for a period of forty-five (45) calendar days from the bid opening date, unless otherwise stated in
the bid specification document(s).

If bidders have a concern about bid specifications or any term or condition that they believe restricts competition, bidders must
contact, in writing, the procurement buyer assigned no later than five (5) days prior to bid closing. Upon receipt, the procurement
buyer will research the issue and provide a response within five (5) days. Failure to submit a question or concern within the five (5)
day period will waive any right the bidder may have to challenge the bid or a bid award.


Standard Terms and Conditions


Contractural Provision
City of Topeka
Department of Administrative and Financial Services
Contracts and Procurement Division (Rev 06.2021)


CONTRACTUAL PROVISIONS

1.TERMS HEREIN CONTROLLING PROVISIONS
It is expressly agreed that the terms of each and every provision in this Attachment shall prevail and control over the terms of any
other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.

2.AGREEMENT WITH KANSAS LAW
All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

3.TERMINATION DUE TO LACK OF FUNDING


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Event # 3175-0: Professional Insurance Broker and Services

If, in the judgment of the City Manager, sufficient funds will not be available to continue the functions performed in this agreement
and for the payment of the charges hereunder, City may terminate this agreement at the end of its current and any succeeding
fiscal year. City agrees to give written notice of termination to contractor at least 30 days prior to the end of its current fiscal year.
Contractor shall have the right, at the end of such fiscal year, to take possession of any equipment provided City under the
contract. City will pay to the contractor all regular contractual payments incurred through the end of such fiscal year, plus
contractual charges incidental to the return of any such equipment. Upon termination of the agreement by City, title to any such
equipment shall revert to contractor at the end of City’s current fiscal year. The termination of the contract pursuant to this
paragraph shall not cause any penalty to be charged to the City or the contractor.

4. TERMINATION FOR CONVENIENCE
The Director of Contracts & Procurement or designee may terminate performance of work under this contract in whole or in part
whenever the Director determines that the termination is in the best interest of the City. In the event of termination, the Director
or designee shall provide the Contractor written notice at least thirty (30) days prior to the termination date. The termination shall
be effective as of the date specified in the notice. The Contractor shall continue to perform any part of the work that may not have
been terminated by the notice.

5.DISCLAIMER OF LIABILITY
No provision of this contract will be given effect that attempts to require the City to defend, hold harmless, or indemnify any
contractor or third party for the City’s acts or omissions. The City’s liability is limited to the liability established in the Kansas Tort
Claims Act, K.S.A. 75-6101 et seq.

6.ANTI-DISCRIMINATION CLAUSE
The contractor agrees: (a) to comply with all federal, state, and local laws and ordinances prohibiting unlawful discrimination and
to not unlawfully discriminate against any person because of age, color, disability, familial status, gender identity, genetic
information, national origin or ancestry, race, religion, sex, sexual orientation, veteran status or any other factor protected by law
in the admission or access to, or treatment or employment in, its programs or activities; (b) to include in all solicitations or
advertisements for employees, the phrase “equal opportunity employer;” and (c) to include those provisions in every subcontract
or purchase order so that they are binding upon such subcontractor or vendor. The contractor understands and agrees that the
failure to comply with the requirements of this paragraph may constitute a breach of contract, and the contract may be cancelled,
terminated or suspended, in whole or in part by the City of Topeka.

7.ACCEPTANCE OF CONTRACT
This contract shall not become effective until the legally required approvals have been given.

8.ARBITRATION, DAMAGES, WARRANTIES
Notwithstanding any language to the contrary, no interpretation shall be allowed to find the City or any department or division
thereof subject to binding arbitration. Further, the City of Topeka shall not be subject to attorney fees and no provision will be
given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and
fitness for a particular purpose.

9.REPRESENTATIVE’S AUTHORITY TO CONTRACT
By signing this contract, the representative of the contractor thereby represents that such person is duly authorized by the
contractor to execute this contract on behalf of the contractor and that the contractor agrees to be bound by the provisions
thereof.

10.RESPONSIBILITY FOR TAXES
The City of Topeka shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be
imposed or levied upon the subject matter of this contract.

11.INSURANCE
The City of Topeka shall not be required to purchase any insurance against loss or damage to any personal property to which this
contract relates. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), and the claims provisions of the
Code of the City of Topeka (Section 3.35.010 et seq.), the contractor shall bear the risk of any loss or damage to any personal
property in which the contractor holds title.


CONTRACTOR:_____________________________________________

AUTHORIZED SIGNATURE:_____________________________________________



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Event # 3175-0: Professional Insurance Broker and Services

Purchase Order Terms and Conditions
TERMS AND CONDITIONS

1.PAYMENTS AND INVOICING: Payments will be made in accordance with the terms of this order or the Seller’s invoice whichever is
more favorable to the City. All invoices must include the Purchase Order Number and should be mailed to:

City of Topeka, KS
Accounting Division
215 SE 7th Street, Room 358
Topeka, KS 66603-3914

2.ACCEPTANCE OF PURCHASE ORDER: A purchase order is given for immediate acceptance by the Seller. Unless promptly notified
to the contrary, the City will assume the Seller accepts the order as written and will make delivery as specified on the purchase
order.

3.ENTIRE AGREEMENT: All specifications, drawings and data submitted to the Seller with this order or the bid solicitation for this
order are hereby incorporated herein and made part hereof. No changes in quantities, prices, specifications, terms or shipping
instructions will be allowed except on authority of the City of Topeka, Contracts & Procurement Division.

4.TRANSPORTATION CHARGES: Transportation expenses for all shipments shall be prepaid to destination (FOB Destination,
prepaid and allowed) unless otherwise agreed to by the parties and specified on the purchase order. No charges will be allowed by
the City for transportation, packing, handling, or containers unless otherwise authorized in the purchase order or by the City of
Topeka, Contracts & Procurement Division.

5.INSPECTION: Materials or equipment purchased are subject to inspection and approval at the City’s destination. The City of
Topeka reserves the right to reject and refuse acceptance of items which are not in accordance with this order. Rejected materials
or equipment shall be removed by or at the expense of the Seller.

6.WARRANTY: The Seller warrants that all goods and services furnished will conform to the terms of this order and that they will be
free from latent and patent defects in materials, workmanship and free from such defects in design. The City may return any
nonconforming or defective items to the Seller or require correction or replacement of the item at the time the defect is
discovered, all at the Seller’s risk and expense.

7.TAXES: Unless otherwise indicated on this order, the City of Topeka is exempt from Federal Excise Tax, State taxes and local
taxes. Tax Exemption Certificates will be furnished upon request.

8.EQUAL EMPLOYMENT OPPORTUNITY: State of Kansas State Statute K.S.A. 44-1030 shall be a material term of this contract.

9.HOLD HARMLESS: It is agreed that the goods, materials, equipment or services rendered shall comply with all Federal, State or
Local laws relative thereto, and that the Seller shall defend all actions or claims brought and save harmless the City or its officials
or employees from loss, cost or damage by reason of actual or alleged infringement of letters patent, or for any other reason.

10.DEFAULT: In case of default or breach by the Seller, the City may procure the goods or services from other sources and charge
the Seller as liquidated damages any excess cost or damages occasioned thereby.

11.INQUIRIES: Questions concerning the purchase order may be made to:

CONTRACTS & PROCUREMENT DIVISION
City of Topeka
215 SE 7th Street, Room 60
Topeka, KS 66603-3914
TEL: 785-368-3749
FAX: 785-368-4499


Terms and Conditions
STANDARD TERMS AND CONDITIONS
Qualification Based Selection (RFP, RFQ, etc.)
Includes Architectural, Engineering, and Appraisal Services for Public Buildings and Improvements

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Event # 3175-0: Professional Insurance Broker and Services


1. READ ALL STANDARD TERMS AND CONDITIONS, SPECIAL TERMS AND CONDITIONS AND THE SCOPE OF WORK CAREFULLY.
Failure to abide by all the conditions of this request may result in the rejection of a proposal. Inquiries about this request must be
addressed during the open question and answer period. Proposals including attachments (proposal, drawings, photographs, etc.)
shall be submitted through the City’s online bidding portal.
2. SINGLE POINT OF CONTACT: The single point of contact for all inquiries, questions, or requests shall be the City of Topeka
Contracts and Procurement Buyer or their designee initiating this solicitation. All communications shall be directed to the Buyer. No
communication is to be had with any other City employee or representative while the bidding event is open and until a contract
and/or purchase order is awarded and issued. Bidders may have contact with other City employees or representatives during
negotiations, contract signing, or as otherwise specified in the solicitation documentation.
3. NEGOTIATED PROCUREMENT: The City reserves the right to negotiate with the selected bidder of this solicitation. The final
evaluation and award is made by the Procurement Negotiating Committee (Committee), which consists of the Department Director
of the originating department, the Director of Administrative and Financial Services, the Director of Contracts and Procurement, or
their designees. (For architectural, engineering and appraisal services, the City Engineer or designee will take the place of the
Director of Contracts and Procurement or designee.)
4. APPEARANCE BEFORE COMMITTEE: Bidders may be required to appear before the Committee to explain their understanding and
approach. The Committee may request additional information. Bidders are prohibited from electronically recording these meetings.
All information received prior to the cut-off time will be considered as part of the bidder’s best and final offer. No additional
revisions shall be made after the specified cut-off time unless requested by the Committee.
5. QUESTIONS & ADDENDA: All questions shall be submitted during the open questions period section of the City’s online bidding
portal. It shall be the bidder’s responsibility to monitor the City’s bidding portal for answers to questions and any addenda issued
that may alter or change the scope of the solicitation. Any and all binding modifications to the solicitation shall be made by
addendum.
6. PRE-PROPOSAL CONFERENCE: If so noted, all Pre-Proposal Conferences will be scheduled and information posted on the
Meetings section in the solicitation. Attendance is typically not mandatory, but is strongly encouraged. At the Pre-Proposal
Conference impromptu questions will be permitted and spontaneous unofficial answers will be provided when possible. However,
bidders should clearly understand that the only official answer or position of the City will be by written and issued by addendum.
7. COST OF PREPARING PROPOSAL: The cost of developing and submitting the proposal is entirely the responsibility of the bidder.
This includes costs to determine the nature of the engagement, preparation of the proposal, submitting the proposal, negotiating
the contract, and other costs associated with the solicitation.
8. EVALUATION OF PROPOSALS: Award shall be made through the qualification based selection process. Consideration and
evaluation of such proposals will include but not be limited to:
  • Adequacy and completeness of proposal;
  • Compliance with the terms and conditions of the request;
  • Experience in providing like services or products;
  • Qualified staff;
  • Methodology in accomplishing objectives;
  • Response format as required by this request;
  • Price; and
  • Any other requirements specific to the service or product as outlined by the City of Topeka.
9. ACCEPTANCE OR REJECTION: The City reserves the right to accept or reject any or all proposals or part of a proposal; to waive
any informalities or technicalities; clarify any ambiguities in proposals; modify criteria in the solicitation; and unless otherwise
specified, to accept any item in a proposal.
10. CONTRACT: The successful bidder may be required to enter into a written contract with the City, which will incorporate the
Contractual Provisions Attachment and Contractor’s Statement of Agreement. No contract shall be considered to have been
entered into by the City unless executed by the City Manager and the vendor. Professional service contracts exceeding fifty
thousand dollars (50,000) must be approved by the Governing Body prior to being executed by the City Manager.
11. CONTRACT DOCUMENTS: In the event of a conflict in terms of language among the documents, the following order shall
govern:
  • Contractual Provisions Attachment and Contractor’s Statement of Agreement, if incorporated in the Contract;
  • Written modifications to the executed contract;
  • Written contract signed by the parties;
12. OPEN RECORDS ACT: All proposals become the property of the City of Topeka. Kansas law requires all information contained in
proposals to become open for public review (with certain exceptions available under the Act) once a contract is signed or all
proposals rejected.
13. FEDERAL, STATE AND LOCAL TAXES – GOVERNMENTAL ENTITY: Unless otherwise specified, the price as negotiated shall
include all applicable federal, state, and local taxes. The successful vendor shall pay all taxes lawfully imposed on it with respect to
any product or service delivered in accordance with this solicitation. The City of Topeka is exempt from state sales or use taxes,
and federal excise taxes. These taxes shall not be included in the bidder’s price quotations.
14. SUSPENSION FROM BIDDING: Any vendor who defaults on delivery as defined in this solicitation may, at the discretion of the
Director of Contracts and Procurement, be barred from bidding or receiving an award on any subsequent solicitation for a period of

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Event # 3175-0: Professional Insurance Broker and Services

time to be determined by the City.
15. INSURANCE: The City shall not be required to purchase any insurance against loss or damage to any personal property nor
shall the City establish a self-insurance fund to protect against any loss or damage. Subject to the provisions of the Kansas Tort
Claims Act, the vendor shall bear the risk of any loss or damage to any personal property.
16. CASH BASIS AND BUDGET LAWS: All contracts are subject to the State of Kansas Cash Basis and Budget laws. [K.S.A. 10-1101;
79-2925 et seq.] Any obligation incurred as a result of the issuance of the contract or purchase order binds the City only to the
extent that funds are available at the time payment is required.

City Legal Approval February 8, 2022


RFP Special Provisions
SPECIAL PROVISIONS

Proposal Format: The following information shall be part of the technical proposal: Vendors are instructed to prepare their
Technical Proposal following the same sequence as this section of the Request For Proposal.

(1)Transmittal letter which includes the following statements:
(a)That the vendor is the prime contractor and identifying all subcontractors
(b)That the vendor is a corporation or other legal entity
(c)That no attempt has been made or will be made to induce any other person or firm to submit or not to submit a proposal
(d)That the vendor does not discriminate in employment practices with regard to race, color, religion, age (except as provided by
law), sex, marital status, political affiliation, national origin or disability
(e)That no cost or pricing information has been included in the transmittal letter or the Technical Proposal. Pricing information, if
requested, shall be uploaded as separately named electronic file.
(f)That the vendor presently has no interest, direct or indirect, which would conflict with the performance of services under this
contract and shall not employ, in the performance of this contract, any person having a conflict
(g)That the person signing the proposal is authorized to make decisions as to pricing quoted and has not participated, and will not
participate, in any action contrary to the above statements;
(h)Whether there is a reasonable probability that the vendor is or will be associated with any parent, affiliate or subsidiary
organization, either formally or informally, in supplying any service or furnishing any supplies or equipment to the vendor which
would relate to the performance of this contract. If the statement is in the affirmative, the vendor is required to submit with the
proposal, written certification and authorization from the parent, affiliate or subsidiary organization granting the City and/or the
federal government the right to examine any directly pertinent books, documents, papers and records involving such transactions
related to the contract. Further, if at any time after a proposal is submitted, such an association arises, the vendor will obtain a
similar certification and authorization and failure to do so will constitute grounds for termination of the contract at the option of the
City
(i)Vendor agrees that any lost or reduced federal matching money resulting from unacceptable performance in a contractor task or
responsibility defined in the Request, contract or modification shall be accompanied by reductions in City payments to contractor
and
(j)That the vendor has not been retained, nor has it retained a person to solicit or secure a City contract on an agreement or
understanding for a commission, percentage, brokerage or contingent fee, except for retention of bona fide employees or bona fide
established commercial selling agencies maintained by the vendor for the purpose of securing business. For breach of this
provision, the Committee shall have the right to reject the proposal, terminate the contract and/or deduct from the contract price
or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee or other benefit.
Vendor's Qualifications: The vendor must include a discussion of the vendor's corporation and each subcontractor if any. The
discussion shall include the following:

(a)Date established
(b)Ownership (public, partnership, subsidiary, etc.)
(c)Number of personnel, full and part time, assigned to this project by function and job title
(d)Data processing resources and the extent they are dedicated to other matters
(e)Location of the project within the vendor's organization
(f)Relationship of the project and other lines of business and
(g)Organizational chart

The contractor shall be the sole source of contact for the contract. The City will not subcontract any work under the contract to
any other firm and will not deal with any subcontractors. The Contractor is totally responsible for all actions and work performed
by its subcontractors. All terms, conditions and requirements of the contract shall apply without qualification to any services
performed or goods provided by any subcontractor.

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Event # 3175-0: Professional Insurance Broker and Services


A description of the vendor's qualifications and experience providing the requested or similar service including resumes of
personnel assigned to the project stating their education and work experience. The vendor must be an established firm recognized
for its capacity to perform. The vendor must be capable of mobilizing sufficient personnel to meet the deadlines specified in the
Request.

A timeline for implementing services.

Payment: To be negotiated.


Insurance Req with Errors and Omissions Coverage
INSURANCE REQUIREMENTS


WORKERS COMPENSATION:Contractor’s, when required by law must maintain in effect throughout the life of this contract, Workers
Compensation insurance to cover the contractor’s employees, in full limits as required by statute.

INSURANCE RESP0NSIBILITY & LIABILITY:Notwithstanding any language to the contrary, no interpretation shall be allowed to find
the City or any of its departments, officers or employees responsible for loss or damage to persons or property as a result of the
contractor’s actions.

CONTRACTOR SHALL MAINTAIN MINIMUM COVERAGE AS FOLLOWS:

Commercial General Liability:
Per Occurrence$1,000,000
General Aggregate$2,000,000
Products & Completed Operations Coverage Aggregate$2,000,000
Property Damage per occurrence$100,000

Automobile Liability
Combined Single Limit for Bodily Injury and Property Damage Aggregate$500,000

Professional Liability (Errors and Omissions)
Provide separate “claims made” form
Per Claim$1,000,000
General Aggregate$2,000,000

CERTIFICATES OF INSURANCE: Certificates of Insurance should be issued immediately after the Contractor received notification of
award and prior to the notice to proceed. The Contractor must not commence any work under this Contract until Purchase Orders
are issued by the City of Topeka.

NAMED INSURED: The City of Topeka shall be named as an additional insured party on the Certificate of Liability Insurance.

NOTIFICATION OF ALTERATION OR MATERIAL CHANGE OR CANELLATION: A minimum of ten (10) days written notification must be
given by an insurer or any alteration, material change, or cancellation affecting any certificates or policies of insurance as required
under this Contract. Such required notification must be sent via Registered or Certified Mail to the address below:

City of Topeka
Contracts & Procurement Division
215 SE 7th Street, Room 60
Topeka, KS 66603




 Attachments


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Event # 3175-0: Professional Insurance Broker and Services

Attachment
Event 3175 RFP Professional Insurance Broker & Services.pdf
Event 3175 Attachment A - City Information.pdf
Event 3175 Attachment B - Insurance Schedule.pdf
Event 3175 Attachment C - Fee Proposal Form.docx




 Commodity Codes

Commodity Code Description
918 CONSULTING SERVICES
948 HEALTH RELATED SERVICES (FOR HUMAN SERVICES SEE CLASS
 952)
952 HUMAN SERVICES



 Line Details

Line 1: Request for Proposals
 Description: Enter 1.00 in both Quantity and Cost fields on your line item response. Upload your Technical Proposal and
 SEPARATE Completed Attachment C - Fee Proposal with your response. You must select SUBMIT in order to submit
 your RFP bid response.
 Item: INSURANCE BROKER Request for Proposals
 Commodity 918 CONSULTING SERVICES
 Code:
 Quantity: 1.000 UOM: EA
 Requested 01/06/2026
 Delivery Date:
 Require Yes Price Breaks Allowed: No Alternate Items No
 Response: Allowed:
 Add On No
 Charges
 Allowed:


 Line 1 Distributions
Event Company Dist Company Acct Unit Account Percent
1 1 6405020105 52502 100.000%




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 Division of Procurement and Grants Management
 procurement@topeka.org
 City Hall, 215 SE 7th St., Room 60
 Tel: 785-368-3749
 Topeka, KS 66603



 PROFESSIONAL INSURANCE BROKER AND SERVICES
 REQUEST FOR PROPOSALS

 INTRODUCTION
The City of Topeka (City) is requesting proposals for a professional insurance broker (Broker) to
represent the City in various insurance markets, including property, casualty, excess workers’
compensation, other insurances, and related services. The company must be a qualified Broker in
the public entity market and will serve as Broker of Record. The City is not requesting insurance
quotations at this time and expressly prohibits prospective brokers from quoting or approaching
carriers at this time. The contract will be non-exclusive.

 BACKGROUND INFORMATION
The City is a full-service city with an annual operating budget of $399.2M, under a
Mayor/Council/Manager form of government. The City Manager is the administrative head of
the government and is directly responsible to the Governing Body. The City provides water
treatment, wastewater treatment, and solid waste. The City has 1,243 employees which support
125,475 citizens within the Topeka metropolitan area, and is made up of ten City departments as
follows:

 A. Financial Services
 B. Fire
 C. Human Resources
 D. Information Technology (IT)
 E. Legal
 F. Municipal Court
 G. Planning
 H. Police
 I. Public Works
 J. Utilities

The City operates an in-house risk management program that works with all departments to
promote workplace safety and mitigating areas of risk. The broker selected will work in close
consultation with staff from both the risk management team and City’s legal department.




 Page 1 of 7
Attachment A provides additional information pertinent to the City of Topeka.

Attachment B outlines the City’s insurance schedule for fiscal year 2024-2025. The City
currently self-insures automobile liability and workers’ compensation exposures. The City’s
current Self-Insured-Retention for liability is set at $500,000.00; and for Excess Workers’
Compensation it is set at $750,000.00. The City purchases insurance excess of self-insured
retentions.

 SCOPE OF WORK
The intent of this RFP is to solicit proposals to provide insurance agency/brokerage services,
which will include but not be limited to the following specific responsibilities:

 A. General
The primary responsibility of the City’s insurance broker is to procure insurance coverage for the
City in a comprehensive and fiscally responsible manner. The selected broker must have access
to the global insurance marketplace to secure quality insurance coverage for the City at a
competitive rate. A summary of the City’s Current insurance program is attached as Appendix B.
Specific services requested for securing insurance coverage include but are not limited to the
following:
 1. Work with the City to formulate marketing and/or renewal goals, timelines, and
 objectives which aid in successful securement of insurance coverages effective
 December 30, 2025, and thereafter.
 2. Develop a complete understanding of the City’s loss funding program and its
 objectives, both short and long term.
 3. Keep City staff advised of significant developments in the public entity risk
 management and insurance marketplace, including informing the City of new or
 additional coverages that may be applicable to the City
 4. Access all necessary insurance carriers either directly or by use of a secondary
 broker. The use of a secondary broker must be disclosed to the City.
 5. At the direction of the City, prepare insurance coverage specifications and market
 programs prior to expiration of policies. Indicate in writing markets being
 approached and coverage and deductible/retention options being considered.
 6. Assist the City in managing its insurance program(s), including loss reporting,
 insurance accounting, communications and planning. Act as the liaison and
 advocate for the City with carrier underwriters and claims staff.
 7. Provide all carrier renewal quotations and reveal commission rates (if applicable)
 received from carrier underwriters with detailed recommendations to the City of
 which proposal would best meet the City’s needs concerning coverage and cost no
 later than 60 days prior to the expiration of the current policies.




 Page 2 of 7
 8. Verify the accuracy and adequacy of policies, endorsements, coverage, and
 premiums, noting in writing any variations from the previous year, or from
 conformance with specifications and any negotiations conducted with
 underwriters.
 9. Assist in determining proper limits and coverage for exposures common to cities
 of similar size and scope of services to the City of Topeka. Make
 recommendations relating to implementation of industry best practices as
 appropriate based on Municipal organization.
 10. Negotiate with carriers to secure any requested endorsements, riders, limits, and
 amendments.
 11. Bind coverage as instructed by the City.
 12. Work as a liaison between the City and the carriers, including fielding questions
 from the City relating to coverage issues between the City and carriers when
 necessary.
 13. Prior to the beginning of each fiscal year, submit a service plan identifying goals,
 objectives, and an action plan.
 14. Provide annual stewardship reports identifying accomplishments, and an update
 and status of pending projects.
 15. Prepare an annual retention fund analysis forecast for use in determining
 appropriate retention levels.
 16. Assist in risk exposure evaluation, and development and evaluation of traditional
 and alternative risk financing mechanisms, which may be beneficial to the City.
 17. Attend meetings as requested. This may include meetings with Governing Body
 and City Staff.

 B. Administrative Support
The City relies on its insurance broker for numerous administrative functions throughout the year
to aid in the timely and accurate administration of its insurance program. These are tasks that are
frequently time sensitive and detail-oriented and require the broker to engage in effective
coordination and communication with identified City staff. The specific administrative services
requested include but are not limited to the following:

 1. Prepare and present an annual report describing coverage, exposure, and premium
 charges with recommendations outlining options to contain costs without
 sacrificing coverage for potential catastrophic loss.
 2. Assess insurance company stability, solvency, and service records.




 Page 3 of 7
 3. Work with carriers to ensure timely issuance of binders, policies, and
 endorsements. Copies of all policies should be provided to the City no later than
 ninety (90) days after policy inception.
 4. Upon request, provide timely, written interpretation of coverage.
 5. Process requests for certificates of insurance, bonds, and endorsements in a timely
 manner.
 6. Ensure all insurance premiums are invoiced to the City in a timely manner.
 7. Ensure all insurance premiums are paid directly to the carriers on behalf of the
 City in a timely manner.
 8. Assist with claims reporting as requested.
 9. Review insurance carrier recommendations for appropriateness.
 10. Obtain quarterly updated loss summaries from excess insurers for prior and current
 policy periods (not required from carriers with no open claims).
 11. On an annual basis, or more frequently if requested by the City, perform an audit
 of excess carrier claim management to assess reserving practices and overall
 performance of claims administration.
 12. Participate in quarterly and/or as needed meetings with identified City staff to
 review and stay apprised of issues that may impact current coverage or the City’s
 position in the upcoming renewal process.
 13. Provide annual written confirmation from carriers that coverage was placed on a
 “net of commission” basis.
 14. When insurers don’t allow placement on “net of commission”, disclose the
 commission to the City and pass commission savings to the City in the form of fee
 reductions.
 15. Takes the primary role in completing bulk of renewal application information with
 the City’s assistance.
C. Responsibilities of the City of Topeka
 Make all documents available that will be useful in completing projects and/or services
 requested. It will be the Broker’s responsibility to gather and verify the necessary data.

 1. Assist in completing all required insurance applications.
 2. Pay invoices submitted in conformance with the contract within thirty (30)
 calendar days after submittal.
 3. Will establish a review committee to review the proposals.




 Page 4 of 7
 PROPOSAL FORMAT
Broker(s) must prepare their technical proposal in such a way as to provide a straightforward and
concise discussion of the broker’s ability to provide the services that can best satisfy the
requirements herein and the needs of the City. To be considered responsive, proposers must fully
address all items identified in this section. Proposals are to be limited to a total of 15 (fifteen)
pages (not counting front and back cover, cover letter, table of contents, section dividers, and
Pricing Proposal) using margins not smaller than 0.75” and font size not smaller than 10. Failure
to provide a complete proposal will be considered unresponsive. The proposal must include the
following:

 Letter of Transmittal

 1. Identification of the Provider including name, address, telephone and Fax numbers,
 and E-mail address(s).
 2. Location of the office(s) from which services will be provided, including hours of
 operation, address, telephone and Fax numbers, and E-mail address.
 3. An officer of the firm authorized to contract for the work must sign the transmittal
 letter.
 B. Scope of Work Response

 1. The Broker's detailed concept for the Scope of Work identified herein.
 2. State if broker will provide all the services for the commission or fee quoted.
 3. List areas which there will be an additional cost and list the estimated additional
 cost.
 C. Broker’s Experience

 1. Demonstration of the Broker's knowledge and experience relative to the Scope of
 Work. Including a list of similar projects and a description of the Broker's general
 organization and the year the company was established.
 2. Identify the primary broker and members of the service team who will participate
 in the daily administration of the City’s account and provide a description of
 qualifications, names, relevant experience, and office location of each.
 3. List the number of licensed property and casualty staff with five years of
 commercial lines experience, a Chartered Property Casualty Underwriter (CPCU)
 designation, or an Associate in Risk Management (ARM) designation, for the
 following categories:
 Brokers
 Agents
 Other professional staff




 Page 5 of 7
 4. List which category of Kansas commercial premium volume, other than personal
 lines and benefits, describes this company:
 $500,000 to $999,999
 $1,000,000 to $4,999,000
 $5,000,000 to $10,000,000
 $10,000,001 to $20,000,000
 Greater than $20,000,000

 5. List at least three Kansas public entity accounts and the dates of service, including
 the name and phone number of the primary contact for similar projects done by the
 personnel to be involved in these projects. For this section you are encouraged to
 list all Kansas public entity accounts or provide attachment.
 6. Provide evidence broker maintains public entity insurance portfolios that exceed a
 combined $750,000 in annual premiums. Include the dates of service, including the
 name and phone number of the primary contact for each account.
 D. Services Available

 1. List the in-house services available and included for the proposed commission or
 fee.
 2. List the in-house services available, but not included for the proposed commission
 or fee.

 E. Fee Proposal

Brokers must complete and submit Attachment C: Fee Proposal separately from technical
proposal packets and information. The broker services with insurance premiums be quoted out of
net commissions.

 EVALUATION AND SELECTION
The City will review all submittals and select the consultant that is deemed most qualified to
begin the contract scope and fee negotiation process. If the City and the selected Firm cannot
agree on scope and/or fees, the City may terminate negotiations and select another consultant.
Furthermore, the City may elect to interview one (1) or more consultants prior to making the
selection. Proposal evaluation scoring will be based primarily on the following considerations

 A. 20% Understanding the concept for the Scope of Work
 B. 25% Depth of experience operating and managing similar projects
 C. 20% Organization and Expertise of Service Team
 D. 25% Public Entity Experience
 E. 10% Fee Proposal




 Page 6 of 7
 TERM OF AGREEMENT
It is the City's intent to enter into a single agreement with a selected Broker to provide
Professional Insurance Broker / Risk Management Services as described herein as is determined
to best serve the interests of the City of Topeka.

The selected organization is expected to enter into a written contract with the City of Topeka.
The duration of the initial contract will be for one (1) year with the option to renew up to four (4)
additional one (1) year periods by written mutual agreement of the parties.




 Contracts & Procurement Division procurement@topeka.org
 City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749
 Topeka, KS 66603 Fax: 785-368-4499




 Page 7 of 7
 Contracts & Procurement Division procurement@topeka.org
 City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749
 Topeka, KS 66603 Fax: 785-368-4499


 ATTACHMENT A – CITY INFORMATION

 CITY OF TOPEKA
 MISCELLANEOUS INFORMATION
 2025

Population 125,475 5th largest city in Kansas
Number of Employees 1,243 as of December 31, 2024
City Owned Vehicles 1003


 CITY OF TOPEKA
 2024 Payroll
 Class
 Code Classification Code Description Estimated Payroll
 0106 Tree Pruning $488,675
 5183 Plumbing $0
 5190 Electrician $366,697
 5192 Parking Meters $146,809
 5506 Street Maintenance $2,338,409
 7520 Water Works $4,223,036
 7580 Sewage $3,835,649
 7710 Firefighters $20,927,390
 7720 Police $23,030,119
 8601 Engineers $1,468,742
 8810 Clerical $6,537,611
 8820 Attorney $1,398,547
 8831 Animal Control $204,407
 9015 Buildings Maintenance $398,235
 9102 Parks $0
 9410 Municipal Employees $13,487,697

 Total $78,852,021




 Contracts & Procurement Division procurement@topeka.org
 City Hall, 215 SE 7th St., Room 60 Tel: 785-368-374785-368-44999
 Topeka, KS 66603
 Contracts & Procurement Division procurement@topeka.org
 City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749
 Topeka, KS 66603 Fax: 785-368-4499




 ATTACHMENT B – INSURANCE SCHEDULE
 2024/2025

 COVERAGE INSURER LIMITS POLICY DATES

 Workers Safety National Statutory EL
 1/1/2025-26
 Compensation Casualty Corporation $1,000,000
 Equipment XL Insurance
 $150,000,000 12/31/2024-25
 Breakdown American, Inc.
Commercial General
 Liability, Law
 Enforcement
 Safety National
  Liability, Public $5,000,000 12/31/2024-25
 Casualty Corporation
 Officials Liability,
 Employment
 Practices Liability
 Misc. Property
 $998,896
 Computerized
 Traveler’s Property
Commercial Inland Business Equipment
 Casualty Company of 12/31/2024-25
Marine Coverages $5,688,668
 America
 Contractors
 Equipment Coverage
 $14,852,996
Property Insurance
 Traveler’s Indemnity $300,000,000 per
 including Boiler 12/31/2024-25
 Company occurrence
 Machinery
 $200,000,000 part of
 Chubb Bermuda
  Excess Property $200,000,000 excess 12/31/2024-25
 Insurance Ltd
 of $300,000,000
 Starr Surplus Lines
  Cyber Security $3,000,000 12/31/2024-25
 Insurance Co.
 Hanover Insurance
 Crime $500,000 01/01/2023-26
 Group




 Contracts & Procurement Division procurement@topeka.org
 City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749 Page 1 of 1
 Topeka, KS 66603 Fax: 785-368-4499
 Contracts & Procurement Division procurement@topeka.org
 City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749
 Topeka, KS 66603 Fax: 785-368-4499


 ATTACHMENT C
 FEE PROPOSAL FORM: BROKER SERVICES

List your annual flat fee. All billings from insurers will be paid net of any commission.

Annual Service Fee: 1st Year $
 2nd Year $
 3rd Year $
 4th Year $
 5th Year $

Please list any additional fees on an hourly or annual basis for services available, but not
included in the bid proposal or in the fees noted above, such as:

Service Provided Yes/No Fee (please state hourly or annual)
Annual Stewardship Report
Annual “Net of Commission” Confirmation
Annual Retention Fund Analysis Forecast
Other Service Available




IF NECESSARY, THE BROKER SHALL APPEND TO THIS FORM A LISTING OF ANY
OTHER SERVICES AVAILABLE TO THE CITY, IN A FORM SIMILAR TO THAT SHOWN
ABOVE.
(Fee Proposal to be submitted in a separate pdf file)

Broker’s Name: Date:
Firm: Telephone:
Address: Fax:
Broker’s Signature:




 Contracts & Procurement Division Page 1 of 1
 procurement@topeka.org
 City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749
 Topeka, KS 66603 Fax: 785-368-4499
Alliant Response to


City of Topeka, Kansas

Request for Proposal (RFP) #3175
Professional Insurance Broker and Services



April 16, 2025 | 2:00PM (CDT)




Alliant Insurance Services, Inc.
6731 W. 121st Street, Overland Park, KS 66209
License #0C36861 | www.alliant.com
A. LETTER OF TRANSMITTAL

1. Identification of the Provider including name, address, telephone and Fax numbers, and E-mail address(s).
2. Location of the office(s) from which services will be provided, including hours of operation, address, telephone
 and Fax numbers, and E-mail address.
3. An officer of the firm authorized to contract for the work must sign the transmittal letter.

April 16, 2025 | 2:00 p.m. (CDT)

City of Topeka
Division of Procurement and Grants Management
Attn: Dawn Lacy, Procurement Officer II
City Hall, 215 SE 7th St., Room 60
Topeka, KS 66603
Submitted via Kansas Bid Network

Response to Request for Proposal (RFP) #3175 for Professional Insurance Broker and Services

Dear Dawn Lacy,

On behalf of the Alliant Insurance Services, Inc. (Alliant) team, we are pleased to submit our response to the City
of Topeka’s (the City) Request for Proposal (RFP) #3175 for Professional Insurance Broker and Services. Our
response highlights both the depth of our public sector experience, as well as our desire to partner with the City.

Our Public Entity Practice spans nationally, including a local office in Kansas. We have a deep understanding of
the needs and challenges the City may face within the Kansas market. We are prepared to address and overcome
any of those challenges as we work with the City to implement its risk management plan. We propose servicing the
City’s account from our office in Overland Park located at 6731 W. 121st Street, Overland Park, KS 66209.
Although our office maintains traditional business working hours, key members of our proposed core team remain
connected and available to the City 24/7/365.

Working with over 10,000 public agencies across the country, including Kansas public entities such as the Counties
of Shawnee and Wyandotte; Cities of Overland Park and Kansas City; and the Johnson County Community College
District, among others, we are uniquely qualified to serve as your risk management partner. Alliant has a long history
of providing insurance brokerage and risk consulting services to large U.S. public entities. Our depth of experience,
seasoned staff and client-centric service model eliminates any learning curve and allows us to hit the ground
running.

In accordance with the RFP Special Provisions, we confirm:

 ITEM STATEMENT RESPONSE
 1. Transmittal Letter which includes the following Statements:
 a. That the vendor is the prime contractor and indemnifying all subcontractors. Alliant will be the
 prime contractor
 and does not intend
 to utilize a
 subcontractor to
 fulfill the SOW for
 the City.
 b. That the vendor is a corporation or other legal entity. 
 c. That no attempt has been made or will be made to induce any other person or firm 
 to submit or not to submit a proposal
 d. That the vendor does not discriminate in employment practices with regard to race, 
 color, religion, age (except as provided by law), sex, marital status, political affiliation,
 national origin or disability

 Alliant Insurance Services, Inc.
 - ii - 6731 W. 121st Street, Overland Park, KS 66209
 CA License No. 0C36861 | alliant.com
 ITEM STATEMENT RESPONSE
 e. That no cost or pricing information has been included in the transmittal letter or the 
 Technical proposal. Pricing information, if requested, shall be uploaded as
 separately named electronic file.
 f. That the vendor presently has no interest, direct or indirect, which would conflict with 
 the performance of services under this contract and shall not employ, in the
 performance of this contract, any person having a conflict
 g. That the person signing the proposal is authorized to make decisions as to pricing 
 quoted and has not participated, and will not participate, in any action contrary to the
 above statements
 h. Whether there is a reasonable probability that the vendor is or will be associated with 
 any parent, affiliate or subsidiary organization, either formally or informally, in
 supplying any service or furnishing any supplies or equipment to the vendor which
 would relate to the performance of this contract. If the statement is in the affirmative,
 the vendor is required to submit with the proposal, written certification and
 authorizations from the parent, affiliate or subsidiary organization granting the City
 and/or the federal government the right to examine any directly pertinent books,
 documents, papers and records involving such transactions related the contract.
 Further, if at any time after a proposal is submitted, such an association arises, the
 vendor will obtain a similar certification and authorization and failure to do so will
 constitute grounds for termination of the contract at the option of the City
 i. Vendor agrees that any lost or reduced federal matching money resulting from 
 unacceptable performance in a contractor task or responsibility defined in the
 Request, contract or modification shall be accompanied by reductions in City
 payments to contractor
 j. That the vendor has not been retained, nor has it retained a person to solicit or Alliant does not
 secure a City contract on an agreement or understanding for a commission, intend to utilize any
 percentage, brokerage or contingent fee, except for retention of bona fide employees subcontractors.
 or bona fide established commercial selling agencies maintained by the vendor for Details on Alliant
 the purpose of securing business. For breach of this provision, the Committee shall have been included
 have the right to reject the proposal, terminate the contract and/or deduct from the within the
 contract price Vendor’s Qualifications: The vendor must include a discussion of the response.
 vendor's corporation and each subcontractor if any. The discussion shall include the
 following:
 (a)Date established
 (b)Ownership (public, partnership, subsidiary, etc.)
 (c)Number of personnel, full and part time, assigned to this project by function and
 job title
 (d)Data processing resources and the extent they are dedicated to other matters
 (e)Location of the project within the vendor's organization
 (f)Relationship of the project and other lines of business and
 (g)Organizational chart

Our experienced proposed team is prepared to answer any questions that may arise as you perform your review.
We look forward to further discussing Alliant’s unique capabilities that will most certainly support the City into the
future.

Best Regards,



Kent Miller, Senior Vice President and Authorized Signatory
913-399-6409 (Direct)
832-485-4001 (Fax)
kent.miller@alliant.com


 Alliant Insurance Services, Inc.
 - iii - 6731 W. 121st Street, Overland Park, KS 66209
 CA License No. 0C36861 | alliant.com
 Table of Contents


 A. Letter of Transmittal ............................................................................................................................. ...ii

 B. Scope of Work Response .....................................................................................................................01

 C. Broker’s Experience ................................................................................................................................ #

 D. Services Available ................................................................................................................................... #

 E. Fee Proposal ........................................................................................................................................... #




Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 -4-
 Proposal Response


 B. SCOPE OF WORK RESPONSE

 1. The Broker's detailed concept for the Scope of Work identified herein.

 III. SCOPE OF WORK

 A. General

 The primary responsibility of the City’s insurance broker is to procure insurance coverage for the City in a
 comprehensive and fiscally responsible manner. The selected broker must have access to the global insurance
 marketplace to secure quality insurance coverage for the City at a competitive rate. A summary of the City’s Current
 insurance program is attached as Appendix B. Specific services requested for securing insurance coverage include
 but are not limited to the following:

 1. Work with the City to formulate marketing and/or renewal goals, timelines, and objectives which aid in
 successful securement of insurance coverages effective December 30, 2025, and thereafter.

 We will work with the City to develop a list of goals and expectations. Alliant clients achieve the best results when
 we strategically and actively market their risks to high-quality underwriters/carriers.




 Marketing Approach
 In terms of marketing the program to underwriters, there are three approaches that Alliant will consider, which have
 proven repeatedly to provide our clients with the most favorable results available to them. We would suggest
 pursuing all options in tandem to secure the best possible value.

 Our three approaches include the following and we would be happy to discuss each one (due to page limits we are
 unable to elaborate):
 1. Market and Negotiate Terms with Your Incumbent Carriers.
 2. Market and Negotiate terms with Markets beyond the Incumbent Carriers.
 3. Evaluate Alliant’s Exclusive Options – Programs and Pools (without risk sharing)

 Option 3
 Evaluate Alliant’s Exclusive Options – One of our strengths is the array of specialty programs that are exclusive
 to Alliant and developed to specifically meet the needs of our public entity clients like the City. These programs are
 in addition to what is available in the standard insurance marketplace and our competitors do not have access to
 them. The success of our programs is achieved by utilizing the proven strategy of group purchase. Alliant can
 leverage the combined size of the participating group to provide extreme advantages to our clients with terms below


Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 -5-
 Proposal Response

 market pricing, extremely high limits of coverage, and broad manuscript coverage forms. Alliant will approach these
 programs as part of the marketing process. However, our proprietary programs will not limit or deter our marketing
 of the City’s insurance program to all potential carriers. First and foremost, we are your broker and will always
 achieve your goals and objectives. Whether or not the City decides to participate in one of our exclusive programs,
 the mere consideration of its availability will drive down your price and enhance the City’s coverage terms.

 PRISM National Expansion – In addition to looking at a more traditional program option, it would be our
 recommendation that the City look at a risk sharing pool as an alternative. As an Alliant client, the City will have
 access to the largest risk sharing pool in the country where Alliant serves as the exclusive broker and marketing
 agent. As the stand-alone market continues to harden, Pools become more attractive as they can often weather the
 storm better due to their ability to control costs, self-fund significant risk, and leverage their buying power in the
 reinsurance market. We view any work associated with a pool analysis as an important function of the marketing
 process and therefore, no additional cost is required for this service. Recently, the pool’s board made the decision
 to begin entertaining risks in states outside of California via its Utah captive, the Excess Insurance Organization
 (EIO). PRISM will have as much as $5 million of liability limits available to deploy for risks such as the City. It is
 important to note that the national accounts will not have any risk sharing component. Therefore, the City may
 have the ability to capitalize on the large client base of PRISM without taking any of the associated risk.

 Additional Leverage Created by Alliant Programs
 No other broker can offer the City options from within an Alliant proprietary program. However, we understand that
 our programs are not always the preferred solution for all our clients. In fact, many of our large public entity clients
 have elected not to participate in “programs.” Along with our programs, Alliant has access to the worldwide
 marketplace, reaching over 350 markets both domestic and overseas, and this access will be utilized on the City’s
 behalf. Whether or not the City decides to participate in one of our exclusive programs, the mere consideration
 and recognition of their availability by the commercial market will drive down the commercial market price while
 enhancing coverage terms and conditions. This leverage and worldwide access are another differentiator which will
 bring tremendous value to the City.

 From the onset of our relationship with the City, we will establish a set of deliverables that Alliant will abide by and
 will formulate a timeline that includes all anticipated tasks for that particular policy year. We understand that
 unexpected projects may come up during the year and we will modify the timeline accordingly to ensure it is accurate
 and up-to-date.

 2. Develop a complete understanding of the City’s loss funding program and its objectives, both short and long
 term.

 Alliant acknowledges and agrees. We will use our Risk Identification Model detailed further within this response to
 develop an understanding of the City’s program, objectives, both short and long term. This process will be
 completed annually to ensure that the program evolves as changes occur.

 3. Keep City staff advised of significant developments in the public entity risk management and insurance
 marketplace, including informing the City of new or additional coverages that may be applicable to the City

 At Alliant, we believe our clients are better informed and prepared to make decisions around their program because
 of our consistent and transparent approach of sharing market updates. These regular communications include
 information on new and emerging coverages, products that fill gaps in the current City program, or provide a more
 fiscally responsible means to fund for losses. This knowledge sharing underpins every client engagement and
 allows for healthy strategic discussions and planning. In addition to our regular conversations and meetings with
 your team on these topics, Alliant provides additional publications and materials that are provided to you on a
 regular basis. A sample of those include:
 › Quarterly Market Updates – This report details the current market environment by
 line of coverage and offers insight into future rate forecast based on industry events
 and trends. Our senior product line experts and industry leaders contribute to this
 report to ensure granular detail is provided to our clients.
 › Alliant Public Entity Newsletter and Podcast - In the Public Eye is our quarterly
 newsletter including articles and informational items focused on Public Sector Risk
 Management and Insurance. This publication includes several topical reports ranging

Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 -6-
 Proposal Response

 from Alternative Risk Financing considerations, drone exposure, to climate change and its potential affects,
 to cyber related issues and more. In 2021, we expanded In the Public Eye to include a bi-weekly podcast
 series devoted to issues around public entity.
 › Quarterly Public Entity Newsletter: A wide range of industry topics are addressed in these publications
 to ensure our clients stay abreast of matters that may affect their operations and insurance programs.
 › Industry Alerts: Industry alerts are distributed to help educate our clients on an as needed basis. Most
 recently, we distributed an alert on preparing for windstorms with tools to assist stakeholders prepare for
 and mitigate loss from the heavy storm season.

 4. Access all necessary insurance carriers either directly or by use of a secondary broker. The use of a secondary
 broker must be disclosed to the City.

 Alliant places over $47B in premium volume with over 2,500 carriers both domestic and international, and our senior
 team members have established invaluable relationships with some of the most prominent insurers in the industry.
 These relationships enable us to leverage every available avenue to ensure that the City develops and maintains
 an effective insurance program that meets and exceeds your expectations.

 What differentiates us from our competition is not just the access, but also our notable position within the market
 itself. With decades of relevant experience in the public sector, we have developed strong relationships with major
 global markets within the insurance industry. No other firm brings the depth of public entity brokerage experience,
 as well as the volume of public entity insurance premium placements to bear in the service of our clientele. As a
 result, our relationships with underwriters working on public entity risks are second to none.

 Although it is Alliant’s preference to place accounts through insurers in which we are able to access directly, and
 the majority of the accounts that we place are through those direct insurers, we do maintain strategic partnerships
 with wholesale insurance brokers and London brokers, or intermediaries, which allow us to achieve the broadest
 market access. We place a great deal of business through secondary/intermediary brokerages annually and
 continue to utilize them as our relationships have proven time and again to benefit our clients. Alliant will not
 approach any intermediary without first submitting a formal request to the City and obtaining approval.

 5. At the direction of the City, prepare insurance coverage specifications and market programs prior to expiration
 of policies. Indicate in writing markets being approached and coverage and deductible/retention options being
 considered.

 Alliant will assist the City in preparing their renewal application and loss data. Once the information is received and
 formatted to underwriter requirements, we create professional insurance specifications for the submission, detailing
 the City’s renewal information.

 6. Assist the City in managing its insurance program(s), including loss reporting, insurance accounting,
 communications and planning. Act as the liaison and advocate for the City with carrier underwriters and claims
 staff.

 We agree and note this throughout the response. Our experience and service levels are unmatched in the public
 sector. We would be happy to share a copy of our formal quality standards, upon request.

 7. Provide all carrier renewal quotations and reveal commission rates (if applicable) received from carrier
 underwriters with detailed recommendations to the City of which proposal would best meet the City’s needs
 concerning coverage and cost no later than 60 days prior to the expiration of the current policies.

 As noted previously within our response, the Alliant team prepares proposals that will provide a bottom-line
 comparison of all terms for any and every option received. The proposal will clearly indicate areas where a quote
 may be superior to inferior to the current program. We include an executive summary section that details our
 recommendation. Alliant always believes in absolute transparency. Therefore, carrier quotes are available to the
 City. The carrier quote and our proposal will outline commission rates (which should be net in this project), however
 we are also willing to provide the City with an annual income disclosure.


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 Proposal Response


 8. Verify the accuracy and adequacy of policies, endorsements, coverage, and premiums, noting in writing any
 variations from the previous year, or from conformance with specifications and any negotiations conducted with
 underwriters.

 We prepare a formal renewal proposal featuring both an executive summary and a detailed coverage analysis
 section. This section will detail and highlight any coverage enhancements or reductions, noting any variances from
 the previous year, as well as our recommendations. Our analysis will help you make a more educated renewal
 decision.

 9. Assist in determining proper limits and coverage for exposures common to cities of similar size and scope of
 services to the City of Topeka. Make recommendations relating to implementation of industry best practices as
 appropriate based on Municipal organization.

 Alliant is fully equipped to prepare benchmarking studies for the City, which is something we often do for our clients.
 These benchmarks combine information from our municipalities, state government and pooling client database,
 information from our insurance carrier partners, and industry available information. Additionally, we have purchased
 access to national benchmarking databases. In the cases where clients have already pursued their own
 benchmarking studies, our team is happy to supplement those studies with additional data and function. Beyond
 the normal benchmarking comparison of retentions, limits, premium ratios, losses, program costs, and program
 structure, we often develop benchmarking studies on unique risk issues. This information will serve as an integral
 part of the recommendations given to the City on best practices.

 10. Negotiate with carriers to secure any requested endorsements, riders, limits, and amendments.

 Throughout the year, the Alliant team will work with the incumbent underwriters to secure documentation for policy
 changes on an as needed basis.

 11. Bind coverage as instructed by the City.

 Alliant acknowledges and agrees.

 12. Work as a liaison between the City and the carriers, including fielding questions from the City relating to
 coverage issues between the City and carriers when necessary.

 Alliant acknowledges and agrees. As the City’s broker, Alliant will help the City to clarify terms and conditions and
 address other concerns as needed. Should a coverage dispute arise, Alliant has a fully staffed team of litigators
 who serve as our in-house client claims advocates. Furthermore, as the largest public entity and municipal
 brokerage firm in the nation, our relationships with our carrier partners is bar none.

 13. Prior to the beginning of each fiscal year, submit a service plan identifying goals, objectives, and an action plan.

 Alliant acknowledges and agrees. Each year, at the beginning of the fiscal year, the team will present a report on a
 variety of topics including the State of the Market, a discussion on the service plan including goals and objectives
 and action plan. We will highlight a plan of action to address alternative ways to fund for existing risk, new and
 emerging risks, and items identified in our annual risk review (gap analysis).

 14. Provide annual stewardship reports identifying accomplishments, and an update and status of pending projects.

 As noted in our Defined Client Service and Marketing process, step 10 is the stewardship report. We use the
 Stewardship as a way to debrief the prior year’s renewal, accomplishments, areas of focus help set goals for the
 next year, and an overview of pending projects. We also discuss pending projects on recurring open items meetings
 which can be held at a frequency as desired by the City. Open items reports formalize events helping the Alliant
 team and City stay focused on unresolved items and allowing regular opportunities to discuss new risks and
 operational issues.


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 Proposal Response


 15. Prepare an annual retention fund analysis forecast for use in determining appropriate retention levels.

 The Alliant Specialty Analytics Group (SAG) works closely with our Claims and Risk Control teams to identify loss
 trends. In addition, we can assist the City in understanding its Total Cost of Risk (which includes retention levels)
 over various coverage lines. Working together with claims and risk control is a crucial step in the analysis process,
 identifying the steps necessary to mitigate frequency and severity of claims.

 Our team takes a quantitative, inward-looking approach, bringing clients an arsenal of tools and expertise to attack
 their risk finance issues. We use a two-step process to drill down to the best possible outcomes for our clients: our
 First-Rate analysis and utilization of our SCORE analytics tools.




 First Risk Appetite and Risk Tolerance (First RATE)
 › What it is: Calculation of an organization’s risk bearing capability in terms of Risk Appetite and Risk
 Tolerance.
 › Why it is different: Includes evaluation of company key financial metrics that are most indicative of the
 company’s financial strength and ability to meet its business objectives against the negative impact to each
 of those metrics that the company can withstand from unexpected retained losses.
 › What it provides: Loss scenarios that calculate risk appetite and/or tolerance levels, by calculating the
 likelihood of exceeding insurable risk appetite and tolerance levels under each risk financing option or
 strategy, providing our clients additional decision-making criteria to compare each of the available options
 or strategies.

 16. Assist in risk exposure evaluation, and development and evaluation of traditional and alternative risk financing
 mechanisms, which may be beneficial to the City.

 Alliant has developed a 6-step risk analysis model that organizes and streamlines the way we perceive and analyze
 risk. This risk assessment process helps us capture your entity’s unique risk profile. The goal of our analysis is to:
 1. Understand and deal with the inherent complexities that come with public entity risks.
 2. Provide an in-depth analysis and develop a risk profile that is unique to your organization.
 3. Develop a proper risk transfer mechanism tailored to your organization.
 4. Tailor our risk control offerings to reflect your specific risk profile.

 This process is implemented from the onset of our partnership and is updated on an annual basis to help us identify,
 analyze and pair our clients with the necessary portfolio of resources to mitigate against losses and improve
 efficiencies or determine any serious or unanticipated gaps that exist. We will review the retentions and insurance
 limits and provide you with a written report outlining our observations and recommendations. Overall, we will use
 our unique six-part Risk Identification Model to identify and analyze your unique loss exposures so that we can
 appropriately capture your specific risk profile to develop a tailored risk transfer program that directly impacts your
 total cost of risk.

 17. Attend meetings as requested. This may include meetings with Governing Body and City Staff.




Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
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 Proposal Response

 Part of the Alliant account team is located right in Topeka. As part of our commitment to proactive client service and
 strategic partnership, Alliant agrees to meet with the City as requested, including meetings with the Governing Body
 and City Staff.

 In addition to our regular communications, publications, and email alerts, among others, we also hold an annual
 strategy meeting where the team has an opportunity to share information with clients and develop a list of
 deliverables for the coming year. This meeting can be held as frequently as the City would like. At the onset of our
 relationship with the City, we would also like to arrange for recurring open items meetings, which will allow the team
 dedicated meeting time with the City to ensure no items slip through the cracks. These meetings are often held
 weekly, bi-weekly or monthly. We can incorporate market developments into the recurring meeting cycle.

 B. Administrative Support

 The City relies on its insurance broker for numerous administrative functions throughout the year to aid in the timely
 and accurate administration of its insurance program. These are tasks that are frequently time sensitive and detail-
 oriented and require the broker to engage in effective coordination and communication with identified City staff. The
 specific administrative services requested include but are not limited to the following:

 1. Prepare and present an annual report describing coverage, exposure, and premium charges with
 recommendations outlining options to contain costs without sacrificing coverage for potential catastrophic loss.

 We will provide the City with an annual Stewardship report. For most clients, the report is delivered as part of our
 renewal strategy meeting. We will summarize the goals and objectives set for the past year and what was
 accomplished. We will review the current program, exposures and premium, provide recommendations and set
 goals for the coming year. The analysis will outline options to contain costs, without sacrificing coverage.
 Additionally, we will use this time to deliver a State of the Market address.

 2. Assess insurance company stability, solvency, and service records.

 We acknowledge and agree. The Alliant Market Security Team provides in-depth financial monitoring of insurance
 carriers, intermediaries and managing general agents/underwriters (MGAs/MGUs), equipping clients with timely
 insights to make informed decisions about their insurance partners.

 3. Work with carriers to ensure timely issuance of binders, policies, and endorsements. Copies of all policies
 should be provided to the City no later than ninety (90) days after policy inception.
 4. Upon request, provide timely, written interpretation of coverage.
 5. Process requests for certificates of insurance, bonds, and endorsements in a timely manner.
 6. Ensure all insurance premiums are invoiced to the City in a timely manner.
 7. Ensure all insurance premiums are paid directly to the carriers on behalf of the City in a timely manner.

 Alliant acknowledges and agrees. We are happy to provide our Service and Quality Standards document for more
 information.

 8. Assist with claims reporting as requested.

 Alliant acknowledges and agrees. Our extensive experience working with public entities, has allowed us to develop
 a highly effective in-house claims department staffed by the most talented personnel in the industry who specialize
 in large, complex claims. Our claims consultants average over 35 years of experience and operates as a national
 team which affords borderless resources to our clients. Our team understands the process involved with large
 claims and will develop effective strategies to ultimately drive positive outcomes and recoveries in critical situations.
 Your lead claims advocate Robert Frey has the expertise and knowledge necessary to help manage the City’s claim
 submittals.

 9. Review insurance carrier recommendations for appropriateness.



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 Proposal Response

 Alliant acknowledges and agrees. We would be happy to provide our Service and Quality Standards document
 for more information.

 10. Obtain quarterly updated loss summaries from excess insurers for prior and current policy periods (not required
 from carriers with no open claims).

 The team will obtain quarterly loss summaries for prior and current policy periods, these can be requested anytime.

 11. On an annual basis, or more frequently if requested by the City, perform an audit of excess carrier claim
 management to assess reserving practices and overall performance of claims administration.

 Alliant acknowledges and confirms. Typically, this is done bi-annually but we are open to do it more frequently,
 including annually if requested. A non-formal option is available at no cost. However, should the City desire a more
 extensive report, additional charges may apply.

 12. Participate in quarterly and/or as needed meetings with identified City staff to review and stay apprised of issues
 that may impact current coverage or the City’s position in the upcoming renewal process.

 Alliant will be available to attend meetings to discuss all topics, as needed with the City. The service team is local.

 13. Provide annual written confirmation from carriers that coverage was placed on a “net of commission” basis.

 Alliant is amenable to provide the City with complete copies of all quotes, notating that commission is net.

 14. When insurers don’t allow placement on “net of commission,” disclose the commission to the City and pass
 commission savings to the City in the form of fee reductions.

 Alliant acknowledges and agrees. Our goal is always to provide the City with the best available coverage at the
 lowest price. There are carriers and some lines of coverage wherein if you ask them to net out commissions, it does
 not result in a dollar-for-dollar premium reduction. For this reason, we will frequently take the commission and then
 return it to the client in a manner that is allowable by law in their state. It is most frequently done as an offset to the
 annual broker fee. In any event this information would be fully disclosed to the client prior to the transaction taking
 place and included with details in our annual revenue disclosure.

 15. Takes the primary role in completing bulk of renewal application information with the City’s assistance.

 Alliant acknowledges and agrees. We will utilize prior submission information provided by the City, what we’ve
 learned about the City over time, and publicly available information to pre-complete the renewal applications on the
 City’s behalf. Ideally, we want to make the jobs of City easier, and prevent duplication in efforts, focusing on only
 those areas that change year to year.

 2. State if broker will provide all the services for the commission or fee quoted.

 Confirmed. The tasks detailed in the scope of work are included in the fee proposed.

 3. List areas which there will be an additional cost and list the estimated additional cost.

 Based on our review of the scope of work, we do not anticipate additional fees. However, Alliant does offer additional
 resources for fee that are outside of the requested Scope of Work.

 C. BROKER’S EXPERIENCE

 1. Demonstration of the Broker's knowledge and experience relative to the Scope of Work. Including a list of similar
 projects and a description of the Broker's general organization and the year the company was established.

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 Proposal Response


 Our company roots date back to 1925 with the founding of Robert F. Driver Company. Today, Alliant is the leading
 privately owned strategic risk and insurance advisor in the United States. The firm is well adept and hyper-focused
 on addressing clients’ risk management and insurance brokerage consulting needs. Alliant has grown significantly
 over the last several years and marks our success by aligning our employees on a common mission delivering
 outstanding client-centric services.




 With this deep history, Alliant has been providing services to entities and organizations of comparable
 size and complexity to that of the City for 100 years.

 Alliant has been a trusted partner to public entities for over 100 years, evolving into the
 nation’s largest and most experienced brokerage firm serving government agencies.
 Our commitment to the public sector took a significant step forward in 1977 when our
 Chairperson and CEO, Tom Corbett, established our Irvine office with a singular focus—
 delivering specialized risk management strategies, innovative insurance products, and
 unmatched service tailored specifically to Public Entities. Since then, Alliant’s Public
 Entity Practice has grown into the dominant force in the industry, setting the standard
 for how governmental organizations manage risk. Tom Corbett remains actively
 engaged in the service and brokerage of our public entity clientele, ensuring that our
 firm’s leadership maintains a direct connection to the unique needs of public agencies.
 This top-down commitment is a defining characteristic of Alliant, providing an
 unparalleled level of expertise and advocacy that no other firm can match.

 Over the decades, Alliant has continuously adapted to meet the evolving risks that
 public entities face. What began as a brokerage focused on traditional property and
 casualty insurance has expanded into a full-scale risk consulting powerhouse,
 addressing the most pressing challenges of modern governance. Legislative shifts,
 targeted cyber-attacks, extreme weather events, active shooter threats, and civil unrest
 are just a few of the complex issues confronting our clients daily. Alliant has responded
 by developing innovative solutions, from alternative risk financing strategies and self-insurance pools to
 comprehensive cyber resilience programs and proactive loss prevention initiatives. Our team of dedicated
 specialists works alongside public entities to build customized risk management frameworks that not only mitigate
 exposures but also enhance financial stability and operational resilience.

 As our practice has grown, so has our impact. With thousands of public sector clients nationwide, including many
 in the Midwest, Alliant has played a crucial role in helping cities, counties, school districts, and other government
 agencies thrive despite increasing financial and regulatory pressures. Our ability to anticipate emerging risks,
 negotiate market-leading coverage, and provide forward-thinking risk management strategies has helped public
 entities protect their assets, reduce costs, and serve their communities more effectively. Through deep
 specialization, long-term industry partnerships, and an unwavering dedication to innovation, Alliant continues to
 lead the way in shaping the future of public entity risk management.

 A sample list of Alliant clients, with scope of work and operations similar to the City include:

 Cities Counties
 › City of Anaheim, CA › Anne Arundel County, MD
 › City of Ann Arbor, MI › Cook County, IL
 › City of Austin, TX › Dougherty County, GA

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 Proposal Response

 › City of Bryan, TX › King County, WA
 › City of Charlotte, NC › Los Angeles County, CA
 › City of Chicago, IL › Mecklenburg County, NC
 › City of Detroit, IL › Pima County, AZ
 › City of Kansas City, KS › Prince William County, VA
 › City of Las Vegas, NV › Sedgwick County, KS
 › City of Long Beach, CA › Shawnee County, KS
 › City of Maricopa, AZ › Snohomish County, WA
 › City of Overland Park, KS › San Francisco, CA
 › City of Portland, OR › Wake County, NC
 › City of Sacramento, CA › Wyandotte County, KS
 › City of San Francisco, CA
 › City of Shreveport, LA

 2. Identify the primary broker and members of the service team who will participate in the daily administration of
 the City’s account and provide a description of qualifications, names, relevant experience, and office location
 of each.

 On the following pages we have included a team chart with a write-up for each member of the proposed Service
 Team. Biographies for all team members available upon request.

 TEAM MEMBER ROLE EXPERIENCE & PROPOSED RESPONSIBILITIES
 Primary Team
 Kent Miller Primary Broker/ Kent has over 30 years of experience working with public entities,
 Senior Vice President Authorized similar in size to the City. A partial list of clients include: Shawnee
 Overland Park, KS Signatory County, Baker University, City of Ames(IA), MTAA (Metropolitan
 Designations: CIC Topeka Airport)
 Jan Mason Account Jan has over 30 years of experience working with public entities,
 First Vice President Executive similar in size to the City. A partial list of clients include: Shawnee
 Overland Park, KS County, Baker University, City of Ames(IA), MTAA (Metropolitan
 Designations: CPCU, Topeka Airport)
 AAI, CIC
 Courtney Ramirez Technical Peer Courtney has over 23 years of experience working with public
 Senior Vice President Review/Program entities, similar in size to the City. A partial list of clients include:
 Irvine, CA Liaison Cities of Kansas City (KS), Austin (TX), Las Vegas (NV),
 (Corporate Office) Sacramento (CA), Counties of Prince William (VA), Wyandotte,
 Designations: ARM, Johnson County Community College District
 CIC, CISR

 Account Support – The primary broker and service team will be supported by a deep and experienced bench of
 experts including a dedicated claims advocate and loss control team.

 3. List the number of licensed property and casualty staff with five years of commercial lines experience, a
 Chartered Property Casualty Underwriter (CPCU) designation, or an Associate in Risk Management (ARM)
 designation, for the following categories: i. Brokers; ii. Agents; iii. Other professional staff.

 Alliant has more than 14,000 employees, and many of our associates have held their licenses for 20+ years and
 have pursued and received advanced training and designations. The primary team’s experience and designations
 have been listed above.

 4. List which category of Kansas commercial premium volume, other than personal lines and benefits, describes
 this company: $500,000 to $999,999; $1,000,000 to $4,999,000; $5,000,000 to $10,000,000; $10,000,001 to
 $20,000,000; Greater than $20,000,000.

 In total, Alliant’s commercial premium volume in Kansas exceeds $20,000,000.

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 Proposal Response



 5. List at least three Kansas public entity accounts and the dates of service, including the name and phone number
 of the primary contact for similar projects done by the personnel to be involved in these projects. For this section
 you are encouraged to list all Kansas public entity accounts or provide attachment.

 Our clients are our best measures of success, and we encourage the City to reach out to all listed client references.

 UNIFIED GOVERNMENT OF WYANDOTTE COUNTY AND KANSAS CITY
 Contact Name/Title: Dave Wimberly, Sr. HR Business Partner/Risk Manager
 Phone/Email: 913-573-5666 / dwimberly@wycokck.org
 Service Period: 2023 – Present

 JOHNSON COUNTY COMMUNITY COLLEGE DISTRICT
 Contact Name/Title: Sandra Warner, Executive Director, Mission Continuity & Risk Management
 Phone: 913-469-2552 / swarner@jcc.edu
 Service Period: 2022 – Present

 SHAWNEE COUNTY, KANSAS
 Contact Name/Title: Lisa J Schmitt, County Clerk
 Phone: 785-251-4155 / lisa.schmitt@snco.us
 Service Period: Kent and Jan worked with the County at another firm for 25+ years

 6. Provide evidence broker maintains public entity insurance portfolios that exceed a combined $750,000 in annual
 premiums. Include the dates of service, including the name and phone number of the primary contact for each
 account.

 With a proven track record of serving over 10,000 public entity clients across the nation, Alliant’s influence in the
 public entity marketplace is unparalleled. The largest Public Entity account we currently write is Public Risk
 Innovation, Solutions and Management (PRISM)- formerly CSAC EIA. PRISM is the oldest and largest joint powers
 authority in the nation, serving 56 of the 58 counties within the State of California, 70% of the municipalities, among
 others.

 The following table is a sample list of a few of Alliant’s accounts that exceed $750,000 in annual premiums.

 CLIENT PREMIUM SERVICE DATE PRIMARY ACCOUNT CONTACT
 Public Risk Innovation Solutions $250M+ 1984 to Present Gina Dean / 916-850-7300
 and Management (fka CSAC
 Excess Insurance Authority)
 State of Minnesota $8M+ 2020 to Present Gary Westman / 651-201-3030
 City of Austin $7.5M+ 2015 to Present Benny VandenAvond / 512-974-3264
 City of Las Vegas $3M+ 2020 to Present John Raftery / 702-229-5048
 City of Sacramento $20M+ 1992 to Present Patrick Flaherty / 916-808-8587
 Shawnee County, KS $2.5M+ 2025 to Present Lisa Schmitt / 785-251-4155

 D. SERVICES AVAILABLE

 1. List the in-house services available and included for the proposed commission or fee.

 We strongly believe all loss control services provided to our clients should be focused on their needs and not
 focused primarily on the needs of the insurance company. There can be tremendous benefits from loss control
 services that take into consideration a client’s exposures, needs, and culture. We believe a collaborative risk
 management approach that includes the client, broker, underwriter, and loss control representative is the best

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 Proposal Response

 solution to addressing your needs. Our loss control services will be focused on identifying and reducing exposures
 and will be part of an overall risk management program strategy.

 Alliant Risk Management Center
 The Alliant Risk Management Center (RMC) is a unique web-based software suite of safety and risk management
 tools designed to empower your organization’s risk prevention efforts. As part of our transition process, we will host
 a virtual demo for the City staff. Complimentary access and training will be provided to those individuals
 designated by the City Risk Management.

 The RMC allows you to reduce risk and improve workplace safety by creating effective risk mitigation programs. It
 is easy to access and use and provides a cost-effective risk reduction and safety center for your entire organization.
 Alliant’s Risk Management Center is right for any organization wanting to proactively manage risk exposures to
 reduce claims, losses, and associated costs.
 › Safety Library—Access a database of document templates and training courses, created to help
 companies mitigate risk and reduce losses.
 › Online Training—Deliver employee safety training efficiently and effectively.
 › Incident Management Tools—Automate safety audits, field inspections, and corrective action reporting
 while complying with OSHA reporting requirements.
 › HR Compliance Solutions—Access HR best-practice templates, training, news alerts, and expert advice.

 The RMC provides tools to not only drive your TCOR by reducing frequency and severity, but can also enhance
 your compliance efforts through the following tracks:
 › COI Track – Manage the Certificate of Insurance (COI) process and ensure your business is protected
 from unexpected liability.
 › Incident Track – Report claims and reduce incidents. Track employee injuries and related time off work,
 conduct incident analyses, and run OSHA 300 Logs.
 › SDS Track – Comply with the new Globally Harmonized System.
 › Audit Track – Create audits, surveys, questionnaires, and self-assessments.
 › HR Essentials – Achieve HR compliance, enabled through online educational materials, an HR & Benefits
 library, and access to on-demand experts.
 › BBS Track – Cultivate a safety culture throughout your organization with a Behavior-Based Safety (BBS)
 Program. Ensure employees are doing their jobs safely
 › Safety Observation Track – Perform and track safety observations and demonstrate job compliance.
 › Job Description Track – Build job descriptions that clearly communicate employee responsibilities and
 job-related health and safety requirements.
 › Training Track – Automate your entire employee training process. Schedule, track, and document training
 with a database of training titles.
 › Online Risk Management Library – Access a multitude of bilingual risk management documents and
 resources.
 › Loss Control Inspection Services – Attain certified experts to analyze current workplace conditions and
 environmental waste disposal programs, conduct on-site training, and assist with the management,
 tracking, and reporting of compliance issues.

 2. List the in-house services available, but not included for the proposed commission or fee.

 All of the items in the requested RFP scope of work are included in our proposed Fee. A list of additional services
 is attached to the cost proposal.

 E. FEE PROPOSAL

 Brokers must complete and submit Attachment C: Fee Proposal separately from technical proposal packets and
 information. The broker services with insurance premiums be quoted out of net commissions.

 Please see the completed Attachment C Fee Proposal form uploaded separately as part of our response.


Response to RFP #3175 for Professional Insurance Broker & Services
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 Event # 3175-0
 Name: Professional Insurance Broker and Services
 Reference: Professional Insurance Broker and Services
 Description: The City of Topeka is requesting proposals for a professional insurance broker to represent the
 City in various insurance markets, including property, casualty, excess workers compensation,
 other insurances, and related services.


 Buyer: Dawn Lacy Status: Open
 Event Type: RFP Currency: USD
 Category: PROFESSIONAL SERVICES Sub Category: OTHER


 Sealed Bid: Yes Respond To All Lines: Yes
 Q & A Allowed: Yes Number Of Amendments: 0



Event Dates
 Preview: Q & A Open: 03/21/2025 09:01:00 AM
 Open: 03/21/2025 09:00:00 AM Q & A Close: 04/10/2025 05:00:00 PM
 Close: 04/16/2025 02:00:00 PM Dispute Close:



 Terms And Conditions

General


General
Read all terms and conditions before registering or responding to a bid event.

Thank you for your interest in registering online to do business with the City of Topeka. All data in this website is subject to the
Statues of the State of Kansas and ordinances contained in the Topeka Municipal Code. The City of Topeka shall not be held liable
or legally bound by any software limitation or defect. The City of Topeka operates under and is subject to the Central Time Zone
(CST or CDT).

The City of Topeka strives to include as many suppliers as possible to enhance the competitive sealed bidding process. The city is
unable to include every supplier in all events that they may be able to quote on. Registration on the city's e-pro website does not
guarantee an organization will receive notification of every bidding opportunity.



March 24, 2025 Page 1

11:32:44 AM
Event # 3175-0: Professional Insurance Broker and Services

Disclaimer
The City of Topeka attempts to maintain continuous access to the supplier portal. However, from time to time, access may be
interrupted or prevented due to maintenance, site problems, Internet problems, or problems experienced by the user due to the
user’s computer system. The city makes no warranty that the supplier portal will be uninterrupted or error-free. Regardless of the
source of any problem, it is the user’s responsibility to ensure that its bid is timely received. Because of the discrepancies inherent
in timing mechanisms (e.g. cell phones, computers, mobile devices), the bid time will be determined based upon the time indicated
on the city server for the Strategic Sourcing application. If the user does not submit its bid at or before the time indicated on the
City server for the Strategic Sourcing application, the bid will be electronically rejected by the Strategic Sourcing application as
untimely.

The City shall not be liable for any direct, indirect, incidental, special, consequential, or exemplary damages, including but not
limited to damages for loss of profits, goodwill, use, data, or other intangible losses resulting from: (i) the use or the inability to use
the supplier portal; (ii) unauthorized access to or alteration of the user’s transmissions or data; or (iii) any other matter relating to
the supplier portal.

It shall be the bidder’s responsibility to advise the City of Topeka of any specifications, language, other requirements, or
combinations thereof that restrict or limit bidding. Such notification must be submitted in writing and must be received by the
Contracts and Procurement Division no later than five (5) days prior to the bid closing. The specifications were written with the
intent of permitting competitive bidding. The City of Topeka reserves the right to waive minor deviations in the specifications that
inadvertently restrict bidding to a single manufacturer (or vendor) or when such deviations do not alter or deter the City from
accomplishing the intended use or function. Each bid shall include descriptive literature and specifications for the product.
However, the provision of this material shall not be considered a substitute for listing deviations.

Amendments to Bids: To ensure maximum access opportunities for users, events and solicitations shall typically be posted for a
minimum of ten (10) days, and no amendments shall typically be made within the last three days before the event or solicitation is
due. Bidders and vendors are cautioned that the competitive nature of their offers could be affected if their submission does not
include all amendments. For this reason, bidders and vendors are advised to revisit all solicitations to which they intend to respond
three (3) days prior to the due date. It is the bidder's or vendor's responsibility to check the website from time to time for updates
to events and solicitations and to pick up additional addenda and information.

All bids shall be considered firm for a period of forty-five (45) calendar days from the bid opening date, unless otherwise stated in
the bid specification document(s).

If bidders have a concern about bid specifications or any term or condition that they believe restricts competition, bidders must
contact, in writing, the procurement buyer assigned no later than five (5) days prior to bid closing. Upon receipt, the procurement
buyer will research the issue and provide a response within five (5) days. Failure to submit a question or concern within the five (5)
day period will waive any right the bidder may have to challenge the bid or a bid award.


Standard Terms and Conditions


Contractural Provision
City of Topeka
Department of Administrative and Financial Services
Contracts and Procurement Division (Rev 06.2021)


CONTRACTUAL PROVISIONS

1.TERMS HEREIN CONTROLLING PROVISIONS
It is expressly agreed that the terms of each and every provision in this Attachment shall prevail and control over the terms of any
other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.

2.AGREEMENT WITH KANSAS LAW
All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

3.TERMINATION DUE TO LACK OF FUNDING


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Event # 3175-0: Professional Insurance Broker and Services

If, in the judgment of the City Manager, sufficient funds will not be available to continue the functions performed in this agreement
and for the payment of the charges hereunder, City may terminate this agreement at the end of its current and any succeeding
fiscal year. City agrees to give written notice of termination to contractor at least 30 days prior to the end of its current fiscal year.
Contractor shall have the right, at the end of such fiscal year, to take possession of any equipment provided City under the
contract. City will pay to the contractor all regular contractual payments incurred through the end of such fiscal year, plus
contractual charges incidental to the return of any such equipment. Upon termination of the agreement by City, title to any such
equipment shall revert to contractor at the end of City’s current fiscal year. The termination of the contract pursuant to this
paragraph shall not cause any penalty to be charged to the City or the contractor.

4. TERMINATION FOR CONVENIENCE
The Director of Contracts & Procurement or designee may terminate performance of work under this contract in whole or in part
whenever the Director determines that the termination is in the best interest of the City. In the event of termination, the Director
or designee shall provide the Contractor written notice at least thirty (30) days prior to the termination date. The termination shall
be effective as of the date specified in the notice. The Contractor shall continue to perform any part of the work that may not have
been terminated by the notice.

5.DISCLAIMER OF LIABILITY
No provision of this contract will be given effect that attempts to require the City to defend, hold harmless, or indemnify any
contractor or third party for the City’s acts or omissions. The City’s liability is limited to the liability established in the Kansas Tort
Claims Act, K.S.A. 75-6101 et seq.

6.ANTI-DISCRIMINATION CLAUSE
The contractor agrees: (a) to comply with all federal, state, and local laws and ordinances prohibiting unlawful discrimination and
to not unlawfully discriminate against any person because of age, color, disability, familial status, gender identity, genetic
information, national origin or ancestry, race, religion, sex, sexual orientation, veteran status or any other factor protected by law
in the admission or access to, or treatment or employment in, its programs or activities; (b) to include in all solicitations or
advertisements for employees, the phrase “equal opportunity employer;” and (c) to include those provisions in every subcontract
or purchase order so that they are binding upon such subcontractor or vendor. The contractor understands and agrees that the
failure to comply with the requirements of this paragraph may constitute a breach of contract, and the contract may be cancelled,
terminated or suspended, in whole or in part by the City of Topeka.

7.ACCEPTANCE OF CONTRACT
This contract shall not become effective until the legally required approvals have been given.

8.ARBITRATION, DAMAGES, WARRANTIES
Notwithstanding any language to the contrary, no interpretation shall be allowed to find the City or any department or division
thereof subject to binding arbitration. Further, the City of Topeka shall not be subject to attorney fees and no provision will be
given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and
fitness for a particular purpose.

9.REPRESENTATIVE’S AUTHORITY TO CONTRACT
By signing this contract, the representative of the contractor thereby represents that such person is duly authorized by the
contractor to execute this contract on behalf of the contractor and that the contractor agrees to be bound by the provisions
thereof.

10.RESPONSIBILITY FOR TAXES
The City of Topeka shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be
imposed or levied upon the subject matter of this contract.

11.INSURANCE
The City of Topeka shall not be required to purchase any insurance against loss or damage to any personal property to which this
contract relates. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), and the claims provisions of the
Code of the City of Topeka (Section 3.35.010 et seq.), the contractor shall bear the risk of any loss or damage to any personal
property in which the contractor holds title.


CONTRACTOR:_____________________________________________

AUTHORIZED SIGNATURE:_____________________________________________



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Event # 3175-0: Professional Insurance Broker and Services

Purchase Order Terms and Conditions
TERMS AND CONDITIONS

1.PAYMENTS AND INVOICING: Payments will be made in accordance with the terms of this order or the Seller’s invoice whichever is
more favorable to the City. All invoices must include the Purchase Order Number and should be mailed to:

City of Topeka, KS
Accounting Division
215 SE 7th Street, Room 358
Topeka, KS 66603-3914

2.ACCEPTANCE OF PURCHASE ORDER: A purchase order is given for immediate acceptance by the Seller. Unless promptly notified
to the contrary, the City will assume the Seller accepts the order as written and will make delivery as specified on the purchase
order.

3.ENTIRE AGREEMENT: All specifications, drawings and data submitted to the Seller with this order or the bid solicitation for this
order are hereby incorporated herein and made part hereof. No changes in quantities, prices, specifications, terms or shipping
instructions will be allowed except on authority of the City of Topeka, Contracts & Procurement Division.

4.TRANSPORTATION CHARGES: Transportation expenses for all shipments shall be prepaid to destination (FOB Destination,
prepaid and allowed) unless otherwise agreed to by the parties and specified on the purchase order. No charges will be allowed by
the City for transportation, packing, handling, or containers unless otherwise authorized in the purchase order or by the City of
Topeka, Contracts & Procurement Division.

5.INSPECTION: Materials or equipment purchased are subject to inspection and approval at the City’s destination. The City of
Topeka reserves the right to reject and refuse acceptance of items which are not in accordance with this order. Rejected materials
or equipment shall be removed by or at the expense of the Seller.

6.WARRANTY: The Seller warrants that all goods and services furnished will conform to the terms of this order and that they will be
free from latent and patent defects in materials, workmanship and free from such defects in design. The City may return any
nonconforming or defective items to the Seller or require correction or replacement of the item at the time the defect is
discovered, all at the Seller’s risk and expense.

7.TAXES: Unless otherwise indicated on this order, the City of Topeka is exempt from Federal Excise Tax, State taxes and local
taxes. Tax Exemption Certificates will be furnished upon request.

8.EQUAL EMPLOYMENT OPPORTUNITY: State of Kansas State Statute K.S.A. 44-1030 shall be a material term of this contract.

9.HOLD HARMLESS: It is agreed that the goods, materials, equipment or services rendered shall comply with all Federal, State or
Local laws relative thereto, and that the Seller shall defend all actions or claims brought and save harmless the City or its officials
or employees from loss, cost or damage by reason of actual or alleged infringement of letters patent, or for any other reason.

10.DEFAULT: In case of default or breach by the Seller, the City may procure the goods or services from other sources and charge
the Seller as liquidated damages any excess cost or damages occasioned thereby.

11.INQUIRIES: Questions concerning the purchase order may be made to:

CONTRACTS & PROCUREMENT DIVISION
City of Topeka
215 SE 7th Street, Room 60
Topeka, KS 66603-3914
TEL: 785-368-3749
FAX: 785-368-4499


Terms and Conditions
STANDARD TERMS AND CONDITIONS
Qualification Based Selection (RFP, RFQ, etc.)
Includes Architectural, Engineering, and Appraisal Services for Public Buildings and Improvements

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Event # 3175-0: Professional Insurance Broker and Services


1. READ ALL STANDARD TERMS AND CONDITIONS, SPECIAL TERMS AND CONDITIONS AND THE SCOPE OF WORK CAREFULLY.
Failure to abide by all the conditions of this request may result in the rejection of a proposal. Inquiries about this request must be
addressed during the open question and answer period. Proposals including attachments (proposal, drawings, photographs, etc.)
shall be submitted through the City’s online bidding portal.
2. SINGLE POINT OF CONTACT: The single point of contact for all inquiries, questions, or requests shall be the City of Topeka
Contracts and Procurement Buyer or their designee initiating this solicitation. All communications shall be directed to the Buyer. No
communication is to be had with any other City employee or representative while the bidding event is open and until a contract
and/or purchase order is awarded and issued. Bidders may have contact with other City employees or representatives during
negotiations, contract signing, or as otherwise specified in the solicitation documentation.
3. NEGOTIATED PROCUREMENT: The City reserves the right to negotiate with the selected bidder of this solicitation. The final
evaluation and award is made by the Procurement Negotiating Committee (Committee), which consists of the Department Director
of the originating department, the Director of Administrative and Financial Services, the Director of Contracts and Procurement, or
their designees. (For architectural, engineering and appraisal services, the City Engineer or designee will take the place of the
Director of Contracts and Procurement or designee.)
4. APPEARANCE BEFORE COMMITTEE: Bidders may be required to appear before the Committee to explain their understanding and
approach. The Committee may request additional information. Bidders are prohibited from electronically recording these meetings.
All information received prior to the cut-off time will be considered as part of the bidder’s best and final offer. No additional
revisions shall be made after the specified cut-off time unless requested by the Committee.
5. QUESTIONS & ADDENDA: All questions shall be submitted during the open questions period section of the City’s online bidding
portal. It shall be the bidder’s responsibility to monitor the City’s bidding portal for answers to questions and any addenda issued
that may alter or change the scope of the solicitation. Any and all binding modifications to the solicitation shall be made by
addendum.
6. PRE-PROPOSAL CONFERENCE: If so noted, all Pre-Proposal Conferences will be scheduled and information posted on the
Meetings section in the solicitation. Attendance is typically not mandatory, but is strongly encouraged. At the Pre-Proposal
Conference impromptu questions will be permitted and spontaneous unofficial answers will be provided when possible. However,
bidders should clearly understand that the only official answer or position of the City will be by written and issued by addendum.
7. COST OF PREPARING PROPOSAL: The cost of developing and submitting the proposal is entirely the responsibility of the bidder.
This includes costs to determine the nature of the engagement, preparation of the proposal, submitting the proposal, negotiating
the contract, and other costs associated with the solicitation.
8. EVALUATION OF PROPOSALS: Award shall be made through the qualification based selection process. Consideration and
evaluation of such proposals will include but not be limited to:
  • Adequacy and completeness of proposal;
  • Compliance with the terms and conditions of the request;
  • Experience in providing like services or products;
  • Qualified staff;
  • Methodology in accomplishing objectives;
  • Response format as required by this request;
  • Price; and
  • Any other requirements specific to the service or product as outlined by the City of Topeka.
9. ACCEPTANCE OR REJECTION: The City reserves the right to accept or reject any or all proposals or part of a proposal; to waive
any informalities or technicalities; clarify any ambiguities in proposals; modify criteria in the solicitation; and unless otherwise
specified, to accept any item in a proposal.
10. CONTRACT: The successful bidder may be required to enter into a written contract with the City, which will incorporate the
Contractual Provisions Attachment and Contractor’s Statement of Agreement. No contract shall be considered to have been
entered into by the City unless executed by the City Manager and the vendor. Professional service contracts exceeding fifty
thousand dollars (50,000) must be approved by the Governing Body prior to being executed by the City Manager.
11. CONTRACT DOCUMENTS: In the event of a conflict in terms of language among the documents, the following order shall
govern:
  • Contractual Provisions Attachment and Contractor’s Statement of Agreement, if incorporated in the Contract;
  • Written modifications to the executed contract;
  • Written contract signed by the parties;
12. OPEN RECORDS ACT: All proposals become the property of the City of Topeka. Kansas law requires all information contained in
proposals to become open for public review (with certain exceptions available under the Act) once a contract is signed or all
proposals rejected.
13. FEDERAL, STATE AND LOCAL TAXES – GOVERNMENTAL ENTITY: Unless otherwise specified, the price as negotiated shall
include all applicable federal, state, and local taxes. The successful vendor shall pay all taxes lawfully imposed on it with respect to
any product or service delivered in accordance with this solicitation. The City of Topeka is exempt from state sales or use taxes,
and federal excise taxes. These taxes shall not be included in the bidder’s price quotations.
14. SUSPENSION FROM BIDDING: Any vendor who defaults on delivery as defined in this solicitation may, at the discretion of the
Director of Contracts and Procurement, be barred from bidding or receiving an award on any subsequent solicitation for a period of

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Event # 3175-0: Professional Insurance Broker and Services

time to be determined by the City.
15. INSURANCE: The City shall not be required to purchase any insurance against loss or damage to any personal property nor
shall the City establish a self-insurance fund to protect against any loss or damage. Subject to the provisions of the Kansas Tort
Claims Act, the vendor shall bear the risk of any loss or damage to any personal property.
16. CASH BASIS AND BUDGET LAWS: All contracts are subject to the State of Kansas Cash Basis and Budget laws. [K.S.A. 10-1101;
79-2925 et seq.] Any obligation incurred as a result of the issuance of the contract or purchase order binds the City only to the
extent that funds are available at the time payment is required.

City Legal Approval February 8, 2022


RFP Special Provisions
SPECIAL PROVISIONS

Proposal Format: The following information shall be part of the technical proposal: Vendors are instructed to prepare their
Technical Proposal following the same sequence as this section of the Request For Proposal.

(1)Transmittal letter which includes the following statements:
(a)That the vendor is the prime contractor and identifying all subcontractors
(b)That the vendor is a corporation or other legal entity
(c)That no attempt has been made or will be made to induce any other person or firm to submit or not to submit a proposal
(d)That the vendor does not discriminate in employment practices with regard to race, color, religion, age (except as provided by
law), sex, marital status, political affiliation, national origin or disability
(e)That no cost or pricing information has been included in the transmittal letter or the Technical Proposal. Pricing information, if
requested, shall be uploaded as separately named electronic file.
(f)That the vendor presently has no interest, direct or indirect, which would conflict with the performance of services under this
contract and shall not employ, in the performance of this contract, any person having a conflict
(g)That the person signing the proposal is authorized to make decisions as to pricing quoted and has not participated, and will not
participate, in any action contrary to the above statements;
(h)Whether there is a reasonable probability that the vendor is or will be associated with any parent, affiliate or subsidiary
organization, either formally or informally, in supplying any service or furnishing any supplies or equipment to the vendor which
would relate to the performance of this contract. If the statement is in the affirmative, the vendor is required to submit with the
proposal, written certification and authorization from the parent, affiliate or subsidiary organization granting the City and/or the
federal government the right to examine any directly pertinent books, documents, papers and records involving such transactions
related to the contract. Further, if at any time after a proposal is submitted, such an association arises, the vendor will obtain a
similar certification and authorization and failure to do so will constitute grounds for termination of the contract at the option of the
City
(i)Vendor agrees that any lost or reduced federal matching money resulting from unacceptable performance in a contractor task or
responsibility defined in the Request, contract or modification shall be accompanied by reductions in City payments to contractor
and
(j)That the vendor has not been retained, nor has it retained a person to solicit or secure a City contract on an agreement or
understanding for a commission, percentage, brokerage or contingent fee, except for retention of bona fide employees or bona fide
established commercial selling agencies maintained by the vendor for the purpose of securing business. For breach of this
provision, the Committee shall have the right to reject the proposal, terminate the contract and/or deduct from the contract price
or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee or other benefit.
Vendor's Qualifications: The vendor must include a discussion of the vendor's corporation and each subcontractor if any. The
discussion shall include the following:

(a)Date established
(b)Ownership (public, partnership, subsidiary, etc.)
(c)Number of personnel, full and part time, assigned to this project by function and job title
(d)Data processing resources and the extent they are dedicated to other matters
(e)Location of the project within the vendor's organization
(f)Relationship of the project and other lines of business and
(g)Organizational chart

The contractor shall be the sole source of contact for the contract. The City will not subcontract any work under the contract to
any other firm and will not deal with any subcontractors. The Contractor is totally responsible for all actions and work performed
by its subcontractors. All terms, conditions and requirements of the contract shall apply without qualification to any services
performed or goods provided by any subcontractor.

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Event # 3175-0: Professional Insurance Broker and Services


A description of the vendor's qualifications and experience providing the requested or similar service including resumes of
personnel assigned to the project stating their education and work experience. The vendor must be an established firm recognized
for its capacity to perform. The vendor must be capable of mobilizing sufficient personnel to meet the deadlines specified in the
Request.

A timeline for implementing services.

Payment: To be negotiated.


Insurance Req with Errors and Omissions Coverage
INSURANCE REQUIREMENTS


WORKERS COMPENSATION:Contractor’s, when required by law must maintain in effect throughout the life of this contract, Workers
Compensation insurance to cover the contractor’s employees, in full limits as required by statute.

INSURANCE RESP0NSIBILITY & LIABILITY:Notwithstanding any language to the contrary, no interpretation shall be allowed to find
the City or any of its departments, officers or employees responsible for loss or damage to persons or property as a result of the
contractor’s actions.

CONTRACTOR SHALL MAINTAIN MINIMUM COVERAGE AS FOLLOWS:

Commercial General Liability:
Per Occurrence$1,000,000
General Aggregate$2,000,000
Products & Completed Operations Coverage Aggregate$2,000,000
Property Damage per occurrence$100,000

Automobile Liability
Combined Single Limit for Bodily Injury and Property Damage Aggregate$500,000

Professional Liability (Errors and Omissions)
Provide separate “claims made” form
Per Claim$1,000,000
General Aggregate$2,000,000

CERTIFICATES OF INSURANCE: Certificates of Insurance should be issued immediately after the Contractor received notification of
award and prior to the notice to proceed. The Contractor must not commence any work under this Contract until Purchase Orders
are issued by the City of Topeka.

NAMED INSURED: The City of Topeka shall be named as an additional insured party on the Certificate of Liability Insurance.

NOTIFICATION OF ALTERATION OR MATERIAL CHANGE OR CANELLATION: A minimum of ten (10) days written notification must be
given by an insurer or any alteration, material change, or cancellation affecting any certificates or policies of insurance as required
under this Contract. Such required notification must be sent via Registered or Certified Mail to the address below:

City of Topeka
Contracts & Procurement Division
215 SE 7th Street, Room 60
Topeka, KS 66603




 Attachments


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Event # 3175-0: Professional Insurance Broker and Services

Attachment
Event 3175 RFP Professional Insurance Broker & Services.pdf
Event 3175 Attachment A - City Information.pdf
Event 3175 Attachment B - Insurance Schedule.pdf
Event 3175 Attachment C - Fee Proposal Form.docx




 Commodity Codes

Commodity Code Description
918 CONSULTING SERVICES
948 HEALTH RELATED SERVICES (FOR HUMAN SERVICES SEE CLASS
 952)
952 HUMAN SERVICES



 Line Details

Line 1: Request for Proposals
 Description: Enter 1.00 in both Quantity and Cost fields on your line item response. Upload your Technical Proposal and
 SEPARATE Completed Attachment C - Fee Proposal with your response. You must select SUBMIT in order to submit
 your RFP bid response.
 Item: INSURANCE BROKER Request for Proposals
 Commodity 918 CONSULTING SERVICES
 Code:
 Quantity: 1.000 UOM: EA
 Requested 01/06/2026
 Delivery Date:
 Require Yes Price Breaks Allowed: No Alternate Items No
 Response: Allowed:
 Add On No
 Charges
 Allowed:


 Line 1 Distributions
Event Company Dist Company Acct Unit Account Percent
1 1 6405020105 52502 100.000%




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 Division of Procurement and Grants Management
 procurement@topeka.org
 City Hall, 215 SE 7th St., Room 60
 Tel: 785-368-3749
 Topeka, KS 66603



 PROFESSIONAL INSURANCE BROKER AND SERVICES
 REQUEST FOR PROPOSALS

 INTRODUCTION
The City of Topeka (City) is requesting proposals for a professional insurance broker (Broker) to
represent the City in various insurance markets, including property, casualty, excess workers’
compensation, other insurances, and related services. The company must be a qualified Broker in
the public entity market and will serve as Broker of Record. The City is not requesting insurance
quotations at this time and expressly prohibits prospective brokers from quoting or approaching
carriers at this time. The contract will be non-exclusive.

 BACKGROUND INFORMATION
The City is a full-service city with an annual operating budget of $399.2M, under a
Mayor/Council/Manager form of government. The City Manager is the administrative head of
the government and is directly responsible to the Governing Body. The City provides water
treatment, wastewater treatment, and solid waste. The City has 1,243 employees which support
125,475 citizens within the Topeka metropolitan area, and is made up of ten City departments as
follows:

 A. Financial Services
 B. Fire
 C. Human Resources
 D. Information Technology (IT)
 E. Legal
 F. Municipal Court
 G. Planning
 H. Police
 I. Public Works
 J. Utilities

The City operates an in-house risk management program that works with all departments to
promote workplace safety and mitigating areas of risk. The broker selected will work in close
consultation with staff from both the risk management team and City’s legal department.




 Page 1 of 7
Attachment A provides additional information pertinent to the City of Topeka.

Attachment B outlines the City’s insurance schedule for fiscal year 2024-2025. The City
currently self-insures automobile liability and workers’ compensation exposures. The City’s
current Self-Insured-Retention for liability is set at $500,000.00; and for Excess Workers’
Compensation it is set at $750,000.00. The City purchases insurance excess of self-insured
retentions.

 SCOPE OF WORK
The intent of this RFP is to solicit proposals to provide insurance agency/brokerage services,
which will include but not be limited to the following specific responsibilities:

 A. General
The primary responsibility of the City’s insurance broker is to procure insurance coverage for the
City in a comprehensive and fiscally responsible manner. The selected broker must have access
to the global insurance marketplace to secure quality insurance coverage for the City at a
competitive rate. A summary of the City’s Current insurance program is attached as Appendix B.
Specific services requested for securing insurance coverage include but are not limited to the
following:
 1. Work with the City to formulate marketing and/or renewal goals, timelines, and
 objectives which aid in successful securement of insurance coverages effective
 December 30, 2025, and thereafter.
 2. Develop a complete understanding of the City’s loss funding program and its
 objectives, both short and long term.
 3. Keep City staff advised of significant developments in the public entity risk
 management and insurance marketplace, including informing the City of new or
 additional coverages that may be applicable to the City
 4. Access all necessary insurance carriers either directly or by use of a secondary
 broker. The use of a secondary broker must be disclosed to the City.
 5. At the direction of the City, prepare insurance coverage specifications and market
 programs prior to expiration of policies. Indicate in writing markets being
 approached and coverage and deductible/retention options being considered.
 6. Assist the City in managing its insurance program(s), including loss reporting,
 insurance accounting, communications and planning. Act as the liaison and
 advocate for the City with carrier underwriters and claims staff.
 7. Provide all carrier renewal quotations and reveal commission rates (if applicable)
 received from carrier underwriters with detailed recommendations to the City of
 which proposal would best meet the City’s needs concerning coverage and cost no
 later than 60 days prior to the expiration of the current policies.




 Page 2 of 7
 8. Verify the accuracy and adequacy of policies, endorsements, coverage, and
 premiums, noting in writing any variations from the previous year, or from
 conformance with specifications and any negotiations conducted with
 underwriters.
 9. Assist in determining proper limits and coverage for exposures common to cities
 of similar size and scope of services to the City of Topeka. Make
 recommendations relating to implementation of industry best practices as
 appropriate based on Municipal organization.
 10. Negotiate with carriers to secure any requested endorsements, riders, limits, and
 amendments.
 11. Bind coverage as instructed by the City.
 12. Work as a liaison between the City and the carriers, including fielding questions
 from the City relating to coverage issues between the City and carriers when
 necessary.
 13. Prior to the beginning of each fiscal year, submit a service plan identifying goals,
 objectives, and an action plan.
 14. Provide annual stewardship reports identifying accomplishments, and an update
 and status of pending projects.
 15. Prepare an annual retention fund analysis forecast for use in determining
 appropriate retention levels.
 16. Assist in risk exposure evaluation, and development and evaluation of traditional
 and alternative risk financing mechanisms, which may be beneficial to the City.
 17. Attend meetings as requested. This may include meetings with Governing Body
 and City Staff.

 B. Administrative Support
The City relies on its insurance broker for numerous administrative functions throughout the year
to aid in the timely and accurate administration of its insurance program. These are tasks that are
frequently time sensitive and detail-oriented and require the broker to engage in effective
coordination and communication with identified City staff. The specific administrative services
requested include but are not limited to the following:

 1. Prepare and present an annual report describing coverage, exposure, and premium
 charges with recommendations outlining options to contain costs without
 sacrificing coverage for potential catastrophic loss.
 2. Assess insurance company stability, solvency, and service records.




 Page 3 of 7
 3. Work with carriers to ensure timely issuance of binders, policies, and
 endorsements. Copies of all policies should be provided to the City no later than
 ninety (90) days after policy inception.
 4. Upon request, provide timely, written interpretation of coverage.
 5. Process requests for certificates of insurance, bonds, and endorsements in a timely
 manner.
 6. Ensure all insurance premiums are invoiced to the City in a timely manner.
 7. Ensure all insurance premiums are paid directly to the carriers on behalf of the
 City in a timely manner.
 8. Assist with claims reporting as requested.
 9. Review insurance carrier recommendations for appropriateness.
 10. Obtain quarterly updated loss summaries from excess insurers for prior and current
 policy periods (not required from carriers with no open claims).
 11. On an annual basis, or more frequently if requested by the City, perform an audit
 of excess carrier claim management to assess reserving practices and overall
 performance of claims administration.
 12. Participate in quarterly and/or as needed meetings with identified City staff to
 review and stay apprised of issues that may impact current coverage or the City’s
 position in the upcoming renewal process.
 13. Provide annual written confirmation from carriers that coverage was placed on a
 “net of commission” basis.
 14. When insurers don’t allow placement on “net of commission”, disclose the
 commission to the City and pass commission savings to the City in the form of fee
 reductions.
 15. Takes the primary role in completing bulk of renewal application information with
 the City’s assistance.
C. Responsibilities of the City of Topeka
 Make all documents available that will be useful in completing projects and/or services
 requested. It will be the Broker’s responsibility to gather and verify the necessary data.

 1. Assist in completing all required insurance applications.
 2. Pay invoices submitted in conformance with the contract within thirty (30)
 calendar days after submittal.
 3. Will establish a review committee to review the proposals.




 Page 4 of 7
 PROPOSAL FORMAT
Broker(s) must prepare their technical proposal in such a way as to provide a straightforward and
concise discussion of the broker’s ability to provide the services that can best satisfy the
requirements herein and the needs of the City. To be considered responsive, proposers must fully
address all items identified in this section. Proposals are to be limited to a total of 15 (fifteen)
pages (not counting front and back cover, cover letter, table of contents, section dividers, and
Pricing Proposal) using margins not smaller than 0.75” and font size not smaller than 10. Failure
to provide a complete proposal will be considered unresponsive. The proposal must include the
following:

 Letter of Transmittal

 1. Identification of the Provider including name, address, telephone and Fax numbers,
 and E-mail address(s).
 2. Location of the office(s) from which services will be provided, including hours of
 operation, address, telephone and Fax numbers, and E-mail address.
 3. An officer of the firm authorized to contract for the work must sign the transmittal
 letter.
 B. Scope of Work Response

 1. The Broker's detailed concept for the Scope of Work identified herein.
 2. State if broker will provide all the services for the commission or fee quoted.
 3. List areas which there will be an additional cost and list the estimated additional
 cost.
 C. Broker’s Experience

 1. Demonstration of the Broker's knowledge and experience relative to the Scope of
 Work. Including a list of similar projects and a description of the Broker's general
 organization and the year the company was established.
 2. Identify the primary broker and members of the service team who will participate
 in the daily administration of the City’s account and provide a description of
 qualifications, names, relevant experience, and office location of each.
 3. List the number of licensed property and casualty staff with five years of
 commercial lines experience, a Chartered Property Casualty Underwriter (CPCU)
 designation, or an Associate in Risk Management (ARM) designation, for the
 following categories:
 Brokers
 Agents
 Other professional staff




 Page 5 of 7
 4. List which category of Kansas commercial premium volume, other than personal
 lines and benefits, describes this company:
 $500,000 to $999,999
 $1,000,000 to $4,999,000
 $5,000,000 to $10,000,000
 $10,000,001 to $20,000,000
 Greater than $20,000,000

 5. List at least three Kansas public entity accounts and the dates of service, including
 the name and phone number of the primary contact for similar projects done by the
 personnel to be involved in these projects. For this section you are encouraged to
 list all Kansas public entity accounts or provide attachment.
 6. Provide evidence broker maintains public entity insurance portfolios that exceed a
 combined $750,000 in annual premiums. Include the dates of service, including the
 name and phone number of the primary contact for each account.
 D. Services Available

 1. List the in-house services available and included for the proposed commission or
 fee.
 2. List the in-house services available, but not included for the proposed commission
 or fee.

 E. Fee Proposal

Brokers must complete and submit Attachment C: Fee Proposal separately from technical
proposal packets and information. The broker services with insurance premiums be quoted out of
net commissions.

 EVALUATION AND SELECTION
The City will review all submittals and select the consultant that is deemed most qualified to
begin the contract scope and fee negotiation process. If the City and the selected Firm cannot
agree on scope and/or fees, the City may terminate negotiations and select another consultant.
Furthermore, the City may elect to interview one (1) or more consultants prior to making the
selection. Proposal evaluation scoring will be based primarily on the following considerations

 A. 20% Understanding the concept for the Scope of Work
 B. 25% Depth of experience operating and managing similar projects
 C. 20% Organization and Expertise of Service Team
 D. 25% Public Entity Experience
 E. 10% Fee Proposal




 Page 6 of 7
 TERM OF AGREEMENT
It is the City's intent to enter into a single agreement with a selected Broker to provide
Professional Insurance Broker / Risk Management Services as described herein as is determined
to best serve the interests of the City of Topeka.

The selected organization is expected to enter into a written contract with the City of Topeka.
The duration of the initial contract will be for one (1) year with the option to renew up to four (4)
additional one (1) year periods by written mutual agreement of the parties.




 Contracts & Procurement Division procurement@topeka.org
 City Hall, 215 SE 7th St., Room 60 Tel: 785-368-3749
 Topeka, KS 66603 Fax: 785-368-4499




 Page 7 of 7
Compare Responses
 Event #: 3175 Event Name: Professional Insurance Number Of Lines: 1
 Broker and Services
 Status: Pending award

 Alliant Insurance Services World Insurance Associates LLC Arthur J Gallagher & Co
 Jan Mason Derek Rowe Charlie Herr
Performance Evaluation Score 0.00 0.00 0.00


 (award all valid only when output is same (award all valid only when output is same (award all valid only when output is same
 for all lines) for all lines) for all lines)
Supplier Total Bid Amount 1.00000 1.00000 1.00000
Total Event Score 0.00000 0.00000 0.00000




Line 1:Open:INSURANCE BROKER Output:
PO
Award Quantity 0.0000 0.0000 0.0000 0.0000
Line Quantity 1.0000 EA 1.000 1.000 1.000
Unit price 1.0000 1.0000 1.0000
Extended price 1.00 1.00 1.00
AOC
Total bid 1.00 1.00 1.00
Net unit price 1.00000 1.00000 1.00000
Total Line Score 0.00 0.00 0.00



Delivery Date 01/06/2026 01/06/2026 04/16/2025
UOM Detail
Vendor Item INSURANCE BROKER INSURANCE BROKER INSURANCE BROKER
Vendor Item Description Request for Proposals


 Page 1 of 2 | April 16, 2025
Compare Responses continued...




 Page 2 of 2 | April 16, 2025
Alliant Response to


City of Topeka, Kansas

Request for Proposal (RFP) #3175
Professional Insurance Broker and Services



April 16, 2025 | 2:00PM (CDT)




Alliant Insurance Services, Inc.
6731 W. 121st Street, Overland Park, KS 66209
License #0C36861 | www.alliant.com
A. LETTER OF TRANSMITTAL

1. Identification of the Provider including name, address, telephone and Fax numbers, and E-mail address(s).
2. Location of the office(s) from which services will be provided, including hours of operation, address, telephone
 and Fax numbers, and E-mail address.
3. An officer of the firm authorized to contract for the work must sign the transmittal letter.

April 16, 2025 | 2:00 p.m. (CDT)

City of Topeka
Division of Procurement and Grants Management
Attn: Dawn Lacy, Procurement Officer II
City Hall, 215 SE 7th St., Room 60
Topeka, KS 66603
Submitted via Kansas Bid Network

Response to Request for Proposal (RFP) #3175 for Professional Insurance Broker and Services

Dear Dawn Lacy,

On behalf of the Alliant Insurance Services, Inc. (Alliant) team, we are pleased to submit our response to the City
of Topeka’s (the City) Request for Proposal (RFP) #3175 for Professional Insurance Broker and Services. Our
response highlights both the depth of our public sector experience, as well as our desire to partner with the City.

Our Public Entity Practice spans nationally, including a local office in Kansas. We have a deep understanding of
the needs and challenges the City may face within the Kansas market. We are prepared to address and overcome
any of those challenges as we work with the City to implement its risk management plan. We propose servicing the
City’s account from our office in Overland Park located at 6731 W. 121st Street, Overland Park, KS 66209.
Although our office maintains traditional business working hours, key members of our proposed core team remain
connected and available to the City 24/7/365.

Working with over 10,000 public agencies across the country, including Kansas public entities such as the Counties
of Shawnee and Wyandotte; Cities of Overland Park and Kansas City; and the Johnson County Community College
District, among others, we are uniquely qualified to serve as your risk management partner. Alliant has a long history
of providing insurance brokerage and risk consulting services to large U.S. public entities. Our depth of experience,
seasoned staff and client-centric service model eliminates any learning curve and allows us to hit the ground
running.

In accordance with the RFP Special Provisions, we confirm:

 ITEM STATEMENT RESPONSE
 1. Transmittal Letter which includes the following Statements:
 a. That the vendor is the prime contractor and indemnifying all subcontractors. Alliant will be the
 prime contractor
 and does not intend
 to utilize a
 subcontractor to
 fulfill the SOW for
 the City.
 b. That the vendor is a corporation or other legal entity. 
 c. That no attempt has been made or will be made to induce any other person or firm 
 to submit or not to submit a proposal
 d. That the vendor does not discriminate in employment practices with regard to race, 
 color, religion, age (except as provided by law), sex, marital status, political affiliation,
 national origin or disability

 Alliant Insurance Services, Inc.
 - ii - 6731 W. 121st Street, Overland Park, KS 66209
 CA License No. 0C36861 | alliant.com
 ITEM STATEMENT RESPONSE
 e. That no cost or pricing information has been included in the transmittal letter or the 
 Technical proposal. Pricing information, if requested, shall be uploaded as
 separately named electronic file.
 f. That the vendor presently has no interest, direct or indirect, which would conflict with 
 the performance of services under this contract and shall not employ, in the
 performance of this contract, any person having a conflict
 g. That the person signing the proposal is authorized to make decisions as to pricing 
 quoted and has not participated, and will not participate, in any action contrary to the
 above statements
 h. Whether there is a reasonable probability that the vendor is or will be associated with 
 any parent, affiliate or subsidiary organization, either formally or informally, in
 supplying any service or furnishing any supplies or equipment to the vendor which
 would relate to the performance of this contract. If the statement is in the affirmative,
 the vendor is required to submit with the proposal, written certification and
 authorizations from the parent, affiliate or subsidiary organization granting the City
 and/or the federal government the right to examine any directly pertinent books,
 documents, papers and records involving such transactions related the contract.
 Further, if at any time after a proposal is submitted, such an association arises, the
 vendor will obtain a similar certification and authorization and failure to do so will
 constitute grounds for termination of the contract at the option of the City
 i. Vendor agrees that any lost or reduced federal matching money resulting from 
 unacceptable performance in a contractor task or responsibility defined in the
 Request, contract or modification shall be accompanied by reductions in City
 payments to contractor
 j. That the vendor has not been retained, nor has it retained a person to solicit or Alliant does not
 secure a City contract on an agreement or understanding for a commission, intend to utilize any
 percentage, brokerage or contingent fee, except for retention of bona fide employees subcontractors.
 or bona fide established commercial selling agencies maintained by the vendor for Details on Alliant
 the purpose of securing business. For breach of this provision, the Committee shall have been included
 have the right to reject the proposal, terminate the contract and/or deduct from the within the
 contract price Vendor’s Qualifications: The vendor must include a discussion of the response.
 vendor's corporation and each subcontractor if any. The discussion shall include the
 following:
 (a)Date established
 (b)Ownership (public, partnership, subsidiary, etc.)
 (c)Number of personnel, full and part time, assigned to this project by function and
 job title
 (d)Data processing resources and the extent they are dedicated to other matters
 (e)Location of the project within the vendor's organization
 (f)Relationship of the project and other lines of business and
 (g)Organizational chart

Our experienced proposed team is prepared to answer any questions that may arise as you perform your review.
We look forward to further discussing Alliant’s unique capabilities that will most certainly support the City into the
future.

Best Regards,



Kent Miller, Senior Vice President and Authorized Signatory
913-399-6409 (Direct)
832-485-4001 (Fax)
kent.miller@alliant.com


 Alliant Insurance Services, Inc.
 - iii - 6731 W. 121st Street, Overland Park, KS 66209
 CA License No. 0C36861 | alliant.com
 Table of Contents


 A. Letter of Transmittal ............................................................................................................................. ...ii

 B. Scope of Work Response .....................................................................................................................01

 C. Broker’s Experience ................................................................................................................................ #

 D. Services Available ................................................................................................................................... #

 E. Fee Proposal ........................................................................................................................................... #




Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 -4-
 Proposal Response


 B. SCOPE OF WORK RESPONSE

 1. The Broker's detailed concept for the Scope of Work identified herein.

 III. SCOPE OF WORK

 A. General

 The primary responsibility of the City’s insurance broker is to procure insurance coverage for the City in a
 comprehensive and fiscally responsible manner. The selected broker must have access to the global insurance
 marketplace to secure quality insurance coverage for the City at a competitive rate. A summary of the City’s Current
 insurance program is attached as Appendix B. Specific services requested for securing insurance coverage include
 but are not limited to the following:

 1. Work with the City to formulate marketing and/or renewal goals, timelines, and objectives which aid in
 successful securement of insurance coverages effective December 30, 2025, and thereafter.

 We will work with the City to develop a list of goals and expectations. Alliant clients achieve the best results when
 we strategically and actively market their risks to high-quality underwriters/carriers.




 Marketing Approach
 In terms of marketing the program to underwriters, there are three approaches that Alliant will consider, which have
 proven repeatedly to provide our clients with the most favorable results available to them. We would suggest
 pursuing all options in tandem to secure the best possible value.

 Our three approaches include the following and we would be happy to discuss each one (due to page limits we are
 unable to elaborate):
 1. Market and Negotiate Terms with Your Incumbent Carriers.
 2. Market and Negotiate terms with Markets beyond the Incumbent Carriers.
 3. Evaluate Alliant’s Exclusive Options – Programs and Pools (without risk sharing)

 Option 3
 Evaluate Alliant’s Exclusive Options – One of our strengths is the array of specialty programs that are exclusive
 to Alliant and developed to specifically meet the needs of our public entity clients like the City. These programs are
 in addition to what is available in the standard insurance marketplace and our competitors do not have access to
 them. The success of our programs is achieved by utilizing the proven strategy of group purchase. Alliant can
 leverage the combined size of the participating group to provide extreme advantages to our clients with terms below


Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 -5-
 Proposal Response

 market pricing, extremely high limits of coverage, and broad manuscript coverage forms. Alliant will approach these
 programs as part of the marketing process. However, our proprietary programs will not limit or deter our marketing
 of the City’s insurance program to all potential carriers. First and foremost, we are your broker and will always
 achieve your goals and objectives. Whether or not the City decides to participate in one of our exclusive programs,
 the mere consideration of its availability will drive down your price and enhance the City’s coverage terms.

 PRISM National Expansion – In addition to looking at a more traditional program option, it would be our
 recommendation that the City look at a risk sharing pool as an alternative. As an Alliant client, the City will have
 access to the largest risk sharing pool in the country where Alliant serves as the exclusive broker and marketing
 agent. As the stand-alone market continues to harden, Pools become more attractive as they can often weather the
 storm better due to their ability to control costs, self-fund significant risk, and leverage their buying power in the
 reinsurance market. We view any work associated with a pool analysis as an important function of the marketing
 process and therefore, no additional cost is required for this service. Recently, the pool’s board made the decision
 to begin entertaining risks in states outside of California via its Utah captive, the Excess Insurance Organization
 (EIO). PRISM will have as much as $5 million of liability limits available to deploy for risks such as the City. It is
 important to note that the national accounts will not have any risk sharing component. Therefore, the City may
 have the ability to capitalize on the large client base of PRISM without taking any of the associated risk.

 Additional Leverage Created by Alliant Programs
 No other broker can offer the City options from within an Alliant proprietary program. However, we understand that
 our programs are not always the preferred solution for all our clients. In fact, many of our large public entity clients
 have elected not to participate in “programs.” Along with our programs, Alliant has access to the worldwide
 marketplace, reaching over 350 markets both domestic and overseas, and this access will be utilized on the City’s
 behalf. Whether or not the City decides to participate in one of our exclusive programs, the mere consideration
 and recognition of their availability by the commercial market will drive down the commercial market price while
 enhancing coverage terms and conditions. This leverage and worldwide access are another differentiator which will
 bring tremendous value to the City.

 From the onset of our relationship with the City, we will establish a set of deliverables that Alliant will abide by and
 will formulate a timeline that includes all anticipated tasks for that particular policy year. We understand that
 unexpected projects may come up during the year and we will modify the timeline accordingly to ensure it is accurate
 and up-to-date.

 2. Develop a complete understanding of the City’s loss funding program and its objectives, both short and long
 term.

 Alliant acknowledges and agrees. We will use our Risk Identification Model detailed further within this response to
 develop an understanding of the City’s program, objectives, both short and long term. This process will be
 completed annually to ensure that the program evolves as changes occur.

 3. Keep City staff advised of significant developments in the public entity risk management and insurance
 marketplace, including informing the City of new or additional coverages that may be applicable to the City

 At Alliant, we believe our clients are better informed and prepared to make decisions around their program because
 of our consistent and transparent approach of sharing market updates. These regular communications include
 information on new and emerging coverages, products that fill gaps in the current City program, or provide a more
 fiscally responsible means to fund for losses. This knowledge sharing underpins every client engagement and
 allows for healthy strategic discussions and planning. In addition to our regular conversations and meetings with
 your team on these topics, Alliant provides additional publications and materials that are provided to you on a
 regular basis. A sample of those include:
 › Quarterly Market Updates – This report details the current market environment by
 line of coverage and offers insight into future rate forecast based on industry events
 and trends. Our senior product line experts and industry leaders contribute to this
 report to ensure granular detail is provided to our clients.
 › Alliant Public Entity Newsletter and Podcast - In the Public Eye is our quarterly
 newsletter including articles and informational items focused on Public Sector Risk
 Management and Insurance. This publication includes several topical reports ranging

Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 -6-
 Proposal Response

 from Alternative Risk Financing considerations, drone exposure, to climate change and its potential affects,
 to cyber related issues and more. In 2021, we expanded In the Public Eye to include a bi-weekly podcast
 series devoted to issues around public entity.
 › Quarterly Public Entity Newsletter: A wide range of industry topics are addressed in these publications
 to ensure our clients stay abreast of matters that may affect their operations and insurance programs.
 › Industry Alerts: Industry alerts are distributed to help educate our clients on an as needed basis. Most
 recently, we distributed an alert on preparing for windstorms with tools to assist stakeholders prepare for
 and mitigate loss from the heavy storm season.

 4. Access all necessary insurance carriers either directly or by use of a secondary broker. The use of a secondary
 broker must be disclosed to the City.

 Alliant places over $47B in premium volume with over 2,500 carriers both domestic and international, and our senior
 team members have established invaluable relationships with some of the most prominent insurers in the industry.
 These relationships enable us to leverage every available avenue to ensure that the City develops and maintains
 an effective insurance program that meets and exceeds your expectations.

 What differentiates us from our competition is not just the access, but also our notable position within the market
 itself. With decades of relevant experience in the public sector, we have developed strong relationships with major
 global markets within the insurance industry. No other firm brings the depth of public entity brokerage experience,
 as well as the volume of public entity insurance premium placements to bear in the service of our clientele. As a
 result, our relationships with underwriters working on public entity risks are second to none.

 Although it is Alliant’s preference to place accounts through insurers in which we are able to access directly, and
 the majority of the accounts that we place are through those direct insurers, we do maintain strategic partnerships
 with wholesale insurance brokers and London brokers, or intermediaries, which allow us to achieve the broadest
 market access. We place a great deal of business through secondary/intermediary brokerages annually and
 continue to utilize them as our relationships have proven time and again to benefit our clients. Alliant will not
 approach any intermediary without first submitting a formal request to the City and obtaining approval.

 5. At the direction of the City, prepare insurance coverage specifications and market programs prior to expiration
 of policies. Indicate in writing markets being approached and coverage and deductible/retention options being
 considered.

 Alliant will assist the City in preparing their renewal application and loss data. Once the information is received and
 formatted to underwriter requirements, we create professional insurance specifications for the submission, detailing
 the City’s renewal information.

 6. Assist the City in managing its insurance program(s), including loss reporting, insurance accounting,
 communications and planning. Act as the liaison and advocate for the City with carrier underwriters and claims
 staff.

 We agree and note this throughout the response. Our experience and service levels are unmatched in the public
 sector. We would be happy to share a copy of our formal quality standards, upon request.

 7. Provide all carrier renewal quotations and reveal commission rates (if applicable) received from carrier
 underwriters with detailed recommendations to the City of which proposal would best meet the City’s needs
 concerning coverage and cost no later than 60 days prior to the expiration of the current policies.

 As noted previously within our response, the Alliant team prepares proposals that will provide a bottom-line
 comparison of all terms for any and every option received. The proposal will clearly indicate areas where a quote
 may be superior to inferior to the current program. We include an executive summary section that details our
 recommendation. Alliant always believes in absolute transparency. Therefore, carrier quotes are available to the
 City. The carrier quote and our proposal will outline commission rates (which should be net in this project), however
 we are also willing to provide the City with an annual income disclosure.


Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 -7-
 Proposal Response


 8. Verify the accuracy and adequacy of policies, endorsements, coverage, and premiums, noting in writing any
 variations from the previous year, or from conformance with specifications and any negotiations conducted with
 underwriters.

 We prepare a formal renewal proposal featuring both an executive summary and a detailed coverage analysis
 section. This section will detail and highlight any coverage enhancements or reductions, noting any variances from
 the previous year, as well as our recommendations. Our analysis will help you make a more educated renewal
 decision.

 9. Assist in determining proper limits and coverage for exposures common to cities of similar size and scope of
 services to the City of Topeka. Make recommendations relating to implementation of industry best practices as
 appropriate based on Municipal organization.

 Alliant is fully equipped to prepare benchmarking studies for the City, which is something we often do for our clients.
 These benchmarks combine information from our municipalities, state government and pooling client database,
 information from our insurance carrier partners, and industry available information. Additionally, we have purchased
 access to national benchmarking databases. In the cases where clients have already pursued their own
 benchmarking studies, our team is happy to supplement those studies with additional data and function. Beyond
 the normal benchmarking comparison of retentions, limits, premium ratios, losses, program costs, and program
 structure, we often develop benchmarking studies on unique risk issues. This information will serve as an integral
 part of the recommendations given to the City on best practices.

 10. Negotiate with carriers to secure any requested endorsements, riders, limits, and amendments.

 Throughout the year, the Alliant team will work with the incumbent underwriters to secure documentation for policy
 changes on an as needed basis.

 11. Bind coverage as instructed by the City.

 Alliant acknowledges and agrees.

 12. Work as a liaison between the City and the carriers, including fielding questions from the City relating to
 coverage issues between the City and carriers when necessary.

 Alliant acknowledges and agrees. As the City’s broker, Alliant will help the City to clarify terms and conditions and
 address other concerns as needed. Should a coverage dispute arise, Alliant has a fully staffed team of litigators
 who serve as our in-house client claims advocates. Furthermore, as the largest public entity and municipal
 brokerage firm in the nation, our relationships with our carrier partners is bar none.

 13. Prior to the beginning of each fiscal year, submit a service plan identifying goals, objectives, and an action plan.

 Alliant acknowledges and agrees. Each year, at the beginning of the fiscal year, the team will present a report on a
 variety of topics including the State of the Market, a discussion on the service plan including goals and objectives
 and action plan. We will highlight a plan of action to address alternative ways to fund for existing risk, new and
 emerging risks, and items identified in our annual risk review (gap analysis).

 14. Provide annual stewardship reports identifying accomplishments, and an update and status of pending projects.

 As noted in our Defined Client Service and Marketing process, step 10 is the stewardship report. We use the
 Stewardship as a way to debrief the prior year’s renewal, accomplishments, areas of focus help set goals for the
 next year, and an overview of pending projects. We also discuss pending projects on recurring open items meetings
 which can be held at a frequency as desired by the City. Open items reports formalize events helping the Alliant
 team and City stay focused on unresolved items and allowing regular opportunities to discuss new risks and
 operational issues.


Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 -8-
 Proposal Response


 15. Prepare an annual retention fund analysis forecast for use in determining appropriate retention levels.

 The Alliant Specialty Analytics Group (SAG) works closely with our Claims and Risk Control teams to identify loss
 trends. In addition, we can assist the City in understanding its Total Cost of Risk (which includes retention levels)
 over various coverage lines. Working together with claims and risk control is a crucial step in the analysis process,
 identifying the steps necessary to mitigate frequency and severity of claims.

 Our team takes a quantitative, inward-looking approach, bringing clients an arsenal of tools and expertise to attack
 their risk finance issues. We use a two-step process to drill down to the best possible outcomes for our clients: our
 First-Rate analysis and utilization of our SCORE analytics tools.




 First Risk Appetite and Risk Tolerance (First RATE)
 › What it is: Calculation of an organization’s risk bearing capability in terms of Risk Appetite and Risk
 Tolerance.
 › Why it is different: Includes evaluation of company key financial metrics that are most indicative of the
 company’s financial strength and ability to meet its business objectives against the negative impact to each
 of those metrics that the company can withstand from unexpected retained losses.
 › What it provides: Loss scenarios that calculate risk appetite and/or tolerance levels, by calculating the
 likelihood of exceeding insurable risk appetite and tolerance levels under each risk financing option or
 strategy, providing our clients additional decision-making criteria to compare each of the available options
 or strategies.

 16. Assist in risk exposure evaluation, and development and evaluation of traditional and alternative risk financing
 mechanisms, which may be beneficial to the City.

 Alliant has developed a 6-step risk analysis model that organizes and streamlines the way we perceive and analyze
 risk. This risk assessment process helps us capture your entity’s unique risk profile. The goal of our analysis is to:
 1. Understand and deal with the inherent complexities that come with public entity risks.
 2. Provide an in-depth analysis and develop a risk profile that is unique to your organization.
 3. Develop a proper risk transfer mechanism tailored to your organization.
 4. Tailor our risk control offerings to reflect your specific risk profile.

 This process is implemented from the onset of our partnership and is updated on an annual basis to help us identify,
 analyze and pair our clients with the necessary portfolio of resources to mitigate against losses and improve
 efficiencies or determine any serious or unanticipated gaps that exist. We will review the retentions and insurance
 limits and provide you with a written report outlining our observations and recommendations. Overall, we will use
 our unique six-part Risk Identification Model to identify and analyze your unique loss exposures so that we can
 appropriately capture your specific risk profile to develop a tailored risk transfer program that directly impacts your
 total cost of risk.

 17. Attend meetings as requested. This may include meetings with Governing Body and City Staff.




Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 -9-
 Proposal Response

 Part of the Alliant account team is located right in Topeka. As part of our commitment to proactive client service and
 strategic partnership, Alliant agrees to meet with the City as requested, including meetings with the Governing Body
 and City Staff.

 In addition to our regular communications, publications, and email alerts, among others, we also hold an annual
 strategy meeting where the team has an opportunity to share information with clients and develop a list of
 deliverables for the coming year. This meeting can be held as frequently as the City would like. At the onset of our
 relationship with the City, we would also like to arrange for recurring open items meetings, which will allow the team
 dedicated meeting time with the City to ensure no items slip through the cracks. These meetings are often held
 weekly, bi-weekly or monthly. We can incorporate market developments into the recurring meeting cycle.

 B. Administrative Support

 The City relies on its insurance broker for numerous administrative functions throughout the year to aid in the timely
 and accurate administration of its insurance program. These are tasks that are frequently time sensitive and detail-
 oriented and require the broker to engage in effective coordination and communication with identified City staff. The
 specific administrative services requested include but are not limited to the following:

 1. Prepare and present an annual report describing coverage, exposure, and premium charges with
 recommendations outlining options to contain costs without sacrificing coverage for potential catastrophic loss.

 We will provide the City with an annual Stewardship report. For most clients, the report is delivered as part of our
 renewal strategy meeting. We will summarize the goals and objectives set for the past year and what was
 accomplished. We will review the current program, exposures and premium, provide recommendations and set
 goals for the coming year. The analysis will outline options to contain costs, without sacrificing coverage.
 Additionally, we will use this time to deliver a State of the Market address.

 2. Assess insurance company stability, solvency, and service records.

 We acknowledge and agree. The Alliant Market Security Team provides in-depth financial monitoring of insurance
 carriers, intermediaries and managing general agents/underwriters (MGAs/MGUs), equipping clients with timely
 insights to make informed decisions about their insurance partners.

 3. Work with carriers to ensure timely issuance of binders, policies, and endorsements. Copies of all policies
 should be provided to the City no later than ninety (90) days after policy inception.
 4. Upon request, provide timely, written interpretation of coverage.
 5. Process requests for certificates of insurance, bonds, and endorsements in a timely manner.
 6. Ensure all insurance premiums are invoiced to the City in a timely manner.
 7. Ensure all insurance premiums are paid directly to the carriers on behalf of the City in a timely manner.

 Alliant acknowledges and agrees. We are happy to provide our Service and Quality Standards document for more
 information.

 8. Assist with claims reporting as requested.

 Alliant acknowledges and agrees. Our extensive experience working with public entities, has allowed us to develop
 a highly effective in-house claims department staffed by the most talented personnel in the industry who specialize
 in large, complex claims. Our claims consultants average over 35 years of experience and operates as a national
 team which affords borderless resources to our clients. Our team understands the process involved with large
 claims and will develop effective strategies to ultimately drive positive outcomes and recoveries in critical situations.
 Your lead claims advocate Robert Frey has the expertise and knowledge necessary to help manage the City’s claim
 submittals.

 9. Review insurance carrier recommendations for appropriateness.



Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 - 10 -
 Proposal Response

 Alliant acknowledges and agrees. We would be happy to provide our Service and Quality Standards document
 for more information.

 10. Obtain quarterly updated loss summaries from excess insurers for prior and current policy periods (not required
 from carriers with no open claims).

 The team will obtain quarterly loss summaries for prior and current policy periods, these can be requested anytime.

 11. On an annual basis, or more frequently if requested by the City, perform an audit of excess carrier claim
 management to assess reserving practices and overall performance of claims administration.

 Alliant acknowledges and confirms. Typically, this is done bi-annually but we are open to do it more frequently,
 including annually if requested. A non-formal option is available at no cost. However, should the City desire a more
 extensive report, additional charges may apply.

 12. Participate in quarterly and/or as needed meetings with identified City staff to review and stay apprised of issues
 that may impact current coverage or the City’s position in the upcoming renewal process.

 Alliant will be available to attend meetings to discuss all topics, as needed with the City. The service team is local.

 13. Provide annual written confirmation from carriers that coverage was placed on a “net of commission” basis.

 Alliant is amenable to provide the City with complete copies of all quotes, notating that commission is net.

 14. When insurers don’t allow placement on “net of commission,” disclose the commission to the City and pass
 commission savings to the City in the form of fee reductions.

 Alliant acknowledges and agrees. Our goal is always to provide the City with the best available coverage at the
 lowest price. There are carriers and some lines of coverage wherein if you ask them to net out commissions, it does
 not result in a dollar-for-dollar premium reduction. For this reason, we will frequently take the commission and then
 return it to the client in a manner that is allowable by law in their state. It is most frequently done as an offset to the
 annual broker fee. In any event this information would be fully disclosed to the client prior to the transaction taking
 place and included with details in our annual revenue disclosure.

 15. Takes the primary role in completing bulk of renewal application information with the City’s assistance.

 Alliant acknowledges and agrees. We will utilize prior submission information provided by the City, what we’ve
 learned about the City over time, and publicly available information to pre-complete the renewal applications on the
 City’s behalf. Ideally, we want to make the jobs of City easier, and prevent duplication in efforts, focusing on only
 those areas that change year to year.

 2. State if broker will provide all the services for the commission or fee quoted.

 Confirmed. The tasks detailed in the scope of work are included in the fee proposed.

 3. List areas which there will be an additional cost and list the estimated additional cost.

 Based on our review of the scope of work, we do not anticipate additional fees. However, Alliant does offer additional
 resources for fee that are outside of the requested Scope of Work.

 C. BROKER’S EXPERIENCE

 1. Demonstration of the Broker's knowledge and experience relative to the Scope of Work. Including a list of similar
 projects and a description of the Broker's general organization and the year the company was established.

Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 - 11 -
 Proposal Response


 Our company roots date back to 1925 with the founding of Robert F. Driver Company. Today, Alliant is the leading
 privately owned strategic risk and insurance advisor in the United States. The firm is well adept and hyper-focused
 on addressing clients’ risk management and insurance brokerage consulting needs. Alliant has grown significantly
 over the last several years and marks our success by aligning our employees on a common mission delivering
 outstanding client-centric services.




 With this deep history, Alliant has been providing services to entities and organizations of comparable
 size and complexity to that of the City for 100 years.

 Alliant has been a trusted partner to public entities for over 100 years, evolving into the
 nation’s largest and most experienced brokerage firm serving government agencies.
 Our commitment to the public sector took a significant step forward in 1977 when our
 Chairperson and CEO, Tom Corbett, established our Irvine office with a singular focus—
 delivering specialized risk management strategies, innovative insurance products, and
 unmatched service tailored specifically to Public Entities. Since then, Alliant’s Public
 Entity Practice has grown into the dominant force in the industry, setting the standard
 for how governmental organizations manage risk. Tom Corbett remains actively
 engaged in the service and brokerage of our public entity clientele, ensuring that our
 firm’s leadership maintains a direct connection to the unique needs of public agencies.
 This top-down commitment is a defining characteristic of Alliant, providing an
 unparalleled level of expertise and advocacy that no other firm can match.

 Over the decades, Alliant has continuously adapted to meet the evolving risks that
 public entities face. What began as a brokerage focused on traditional property and
 casualty insurance has expanded into a full-scale risk consulting powerhouse,
 addressing the most pressing challenges of modern governance. Legislative shifts,
 targeted cyber-attacks, extreme weather events, active shooter threats, and civil unrest
 are just a few of the complex issues confronting our clients daily. Alliant has responded
 by developing innovative solutions, from alternative risk financing strategies and self-insurance pools to
 comprehensive cyber resilience programs and proactive loss prevention initiatives. Our team of dedicated
 specialists works alongside public entities to build customized risk management frameworks that not only mitigate
 exposures but also enhance financial stability and operational resilience.

 As our practice has grown, so has our impact. With thousands of public sector clients nationwide, including many
 in the Midwest, Alliant has played a crucial role in helping cities, counties, school districts, and other government
 agencies thrive despite increasing financial and regulatory pressures. Our ability to anticipate emerging risks,
 negotiate market-leading coverage, and provide forward-thinking risk management strategies has helped public
 entities protect their assets, reduce costs, and serve their communities more effectively. Through deep
 specialization, long-term industry partnerships, and an unwavering dedication to innovation, Alliant continues to
 lead the way in shaping the future of public entity risk management.

 A sample list of Alliant clients, with scope of work and operations similar to the City include:

 Cities Counties
 › City of Anaheim, CA › Anne Arundel County, MD
 › City of Ann Arbor, MI › Cook County, IL
 › City of Austin, TX › Dougherty County, GA

Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 - 12 -
 Proposal Response

 › City of Bryan, TX › King County, WA
 › City of Charlotte, NC › Los Angeles County, CA
 › City of Chicago, IL › Mecklenburg County, NC
 › City of Detroit, IL › Pima County, AZ
 › City of Kansas City, KS › Prince William County, VA
 › City of Las Vegas, NV › Sedgwick County, KS
 › City of Long Beach, CA › Shawnee County, KS
 › City of Maricopa, AZ › Snohomish County, WA
 › City of Overland Park, KS › San Francisco, CA
 › City of Portland, OR › Wake County, NC
 › City of Sacramento, CA › Wyandotte County, KS
 › City of San Francisco, CA
 › City of Shreveport, LA

 2. Identify the primary broker and members of the service team who will participate in the daily administration of
 the City’s account and provide a description of qualifications, names, relevant experience, and office location
 of each.

 On the following pages we have included a team chart with a write-up for each member of the proposed Service
 Team. Biographies for all team members available upon request.

 TEAM MEMBER ROLE EXPERIENCE & PROPOSED RESPONSIBILITIES
 Primary Team
 Kent Miller Primary Broker/ Kent has over 30 years of experience working with public entities,
 Senior Vice President Authorized similar in size to the City. A partial list of clients include: Shawnee
 Overland Park, KS Signatory County, Baker University, City of Ames(IA), MTAA (Metropolitan
 Designations: CIC Topeka Airport)
 Jan Mason Account Jan has over 30 years of experience working with public entities,
 First Vice President Executive similar in size to the City. A partial list of clients include: Shawnee
 Overland Park, KS County, Baker University, City of Ames(IA), MTAA (Metropolitan
 Designations: CPCU, Topeka Airport)
 AAI, CIC
 Courtney Ramirez Technical Peer Courtney has over 23 years of experience working with public
 Senior Vice President Review/Program entities, similar in size to the City. A partial list of clients include:
 Irvine, CA Liaison Cities of Kansas City (KS), Austin (TX), Las Vegas (NV),
 (Corporate Office) Sacramento (CA), Counties of Prince William (VA), Wyandotte,
 Designations: ARM, Johnson County Community College District
 CIC, CISR

 Account Support – The primary broker and service team will be supported by a deep and experienced bench of
 experts including a dedicated claims advocate and loss control team.

 3. List the number of licensed property and casualty staff with five years of commercial lines experience, a
 Chartered Property Casualty Underwriter (CPCU) designation, or an Associate in Risk Management (ARM)
 designation, for the following categories: i. Brokers; ii. Agents; iii. Other professional staff.

 Alliant has more than 14,000 employees, and many of our associates have held their licenses for 20+ years and
 have pursued and received advanced training and designations. The primary team’s experience and designations
 have been listed above.

 4. List which category of Kansas commercial premium volume, other than personal lines and benefits, describes
 this company: $500,000 to $999,999; $1,000,000 to $4,999,000; $5,000,000 to $10,000,000; $10,000,001 to
 $20,000,000; Greater than $20,000,000.

 In total, Alliant’s commercial premium volume in Kansas exceeds $20,000,000.

Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 - 13 -
 Proposal Response



 5. List at least three Kansas public entity accounts and the dates of service, including the name and phone number
 of the primary contact for similar projects done by the personnel to be involved in these projects. For this section
 you are encouraged to list all Kansas public entity accounts or provide attachment.

 Our clients are our best measures of success, and we encourage the City to reach out to all listed client references.

 UNIFIED GOVERNMENT OF WYANDOTTE COUNTY AND KANSAS CITY
 Contact Name/Title: Dave Wimberly, Sr. HR Business Partner/Risk Manager
 Phone/Email: 913-573-5666 / dwimberly@wycokck.org
 Service Period: 2023 – Present

 JOHNSON COUNTY COMMUNITY COLLEGE DISTRICT
 Contact Name/Title: Sandra Warner, Executive Director, Mission Continuity & Risk Management
 Phone: 913-469-2552 / swarner@jcc.edu
 Service Period: 2022 – Present

 SHAWNEE COUNTY, KANSAS
 Contact Name/Title: Lisa J Schmitt, County Clerk
 Phone: 785-251-4155 / lisa.schmitt@snco.us
 Service Period: Kent and Jan worked with the County at another firm for 25+ years

 6. Provide evidence broker maintains public entity insurance portfolios that exceed a combined $750,000 in annual
 premiums. Include the dates of service, including the name and phone number of the primary contact for each
 account.

 With a proven track record of serving over 10,000 public entity clients across the nation, Alliant’s influence in the
 public entity marketplace is unparalleled. The largest Public Entity account we currently write is Public Risk
 Innovation, Solutions and Management (PRISM)- formerly CSAC EIA. PRISM is the oldest and largest joint powers
 authority in the nation, serving 56 of the 58 counties within the State of California, 70% of the municipalities, among
 others.

 The following table is a sample list of a few of Alliant’s accounts that exceed $750,000 in annual premiums.

 CLIENT PREMIUM SERVICE DATE PRIMARY ACCOUNT CONTACT
 Public Risk Innovation Solutions $250M+ 1984 to Present Gina Dean / 916-850-7300
 and Management (fka CSAC
 Excess Insurance Authority)
 State of Minnesota $8M+ 2020 to Present Gary Westman / 651-201-3030
 City of Austin $7.5M+ 2015 to Present Benny VandenAvond / 512-974-3264
 City of Las Vegas $3M+ 2020 to Present John Raftery / 702-229-5048
 City of Sacramento $20M+ 1992 to Present Patrick Flaherty / 916-808-8587
 Shawnee County, KS $2.5M+ 2025 to Present Lisa Schmitt / 785-251-4155

 D. SERVICES AVAILABLE

 1. List the in-house services available and included for the proposed commission or fee.

 We strongly believe all loss control services provided to our clients should be focused on their needs and not
 focused primarily on the needs of the insurance company. There can be tremendous benefits from loss control
 services that take into consideration a client’s exposures, needs, and culture. We believe a collaborative risk
 management approach that includes the client, broker, underwriter, and loss control representative is the best

Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 - 14 -
 Proposal Response

 solution to addressing your needs. Our loss control services will be focused on identifying and reducing exposures
 and will be part of an overall risk management program strategy.

 Alliant Risk Management Center
 The Alliant Risk Management Center (RMC) is a unique web-based software suite of safety and risk management
 tools designed to empower your organization’s risk prevention efforts. As part of our transition process, we will host
 a virtual demo for the City staff. Complimentary access and training will be provided to those individuals
 designated by the City Risk Management.

 The RMC allows you to reduce risk and improve workplace safety by creating effective risk mitigation programs. It
 is easy to access and use and provides a cost-effective risk reduction and safety center for your entire organization.
 Alliant’s Risk Management Center is right for any organization wanting to proactively manage risk exposures to
 reduce claims, losses, and associated costs.
 › Safety Library—Access a database of document templates and training courses, created to help
 companies mitigate risk and reduce losses.
 › Online Training—Deliver employee safety training efficiently and effectively.
 › Incident Management Tools—Automate safety audits, field inspections, and corrective action reporting
 while complying with OSHA reporting requirements.
 › HR Compliance Solutions—Access HR best-practice templates, training, news alerts, and expert advice.

 The RMC provides tools to not only drive your TCOR by reducing frequency and severity, but can also enhance
 your compliance efforts through the following tracks:
 › COI Track – Manage the Certificate of Insurance (COI) process and ensure your business is protected
 from unexpected liability.
 › Incident Track – Report claims and reduce incidents. Track employee injuries and related time off work,
 conduct incident analyses, and run OSHA 300 Logs.
 › SDS Track – Comply with the new Globally Harmonized System.
 › Audit Track – Create audits, surveys, questionnaires, and self-assessments.
 › HR Essentials – Achieve HR compliance, enabled through online educational materials, an HR & Benefits
 library, and access to on-demand experts.
 › BBS Track – Cultivate a safety culture throughout your organization with a Behavior-Based Safety (BBS)
 Program. Ensure employees are doing their jobs safely
 › Safety Observation Track – Perform and track safety observations and demonstrate job compliance.
 › Job Description Track – Build job descriptions that clearly communicate employee responsibilities and
 job-related health and safety requirements.
 › Training Track – Automate your entire employee training process. Schedule, track, and document training
 with a database of training titles.
 › Online Risk Management Library – Access a multitude of bilingual risk management documents and
 resources.
 › Loss Control Inspection Services – Attain certified experts to analyze current workplace conditions and
 environmental waste disposal programs, conduct on-site training, and assist with the management,
 tracking, and reporting of compliance issues.

 2. List the in-house services available, but not included for the proposed commission or fee.

 All of the items in the requested RFP scope of work are included in our proposed Fee. A list of additional services
 is attached to the cost proposal.

 E. FEE PROPOSAL

 Brokers must complete and submit Attachment C: Fee Proposal separately from technical proposal packets and
 information. The broker services with insurance premiums be quoted out of net commissions.

 Please see the completed Attachment C Fee Proposal form uploaded separately as part of our response.


Response to RFP #3175 for Professional Insurance Broker & Services
City of Topeka, KS | April 16, 2025
 - 15 -
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 July 8, 2025


DATE: July 8, 2025
CONTACT PERSON: Dan Warner, AICP, DOCUMENT #:
 Planning Division
 Director
SECOND PARTY/SUBJECT: NW Button Road and PROJECT #: A24/2
 NW 25th Street De-
 annexation
CATEGORY/SUBCATEGORY
CIP PROJECT: No
ACTION OF COUNCIL: Discussion 07-01-25. JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

PUBLIC HEARING on the advisability of the de-annexation of a certain portion of right-of-way in the
area of NW 25th Street and NW Button Road, City of Topeka, Shawnee County, Kansas.

ORDINANCE introduced by City Manager Dr. Robert M. Perez, de-annexing a certain tract of land within
the City of Topeka, Kansas pursuant to K.S.A. 12-504(b).

Voting Requirement: Action requires at least six (6) votes of the Governing Body.

(De-annexation of a tract of land on the north side of NW 25th Street to correct a voting precinct issue created
by the original annexation.)

VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether or not to approve the de-annexation along NW 25th Street to correct a voting precinct issue.
STAFF RECOMMENDATION:
Staff recommends the Governing Body conduct the public hearing and move to adopt the ordinance.
BACKGROUND:
The annexation of the 38.7-acre HME property located on the north side of NW 25th Street and approximately
380 feet west of NW Button Road created a voting precinct with just two distinct properties. The Shawnee
County Elections Office has requested the City correct the issue in order to get the two properties back into a
larger voting precinct. Staff has determined that a de-annexation of a certain portion of the right-of-way will
resolve the issue.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable

ATTACHMENTS:
Description
Notice of Public Hearing (June 16, 2025 Topeka Metro Newspaper)
Proposed Ordinance
Presentation (July 1, 2025 Governing Body Meeting)
Aerial Map - NW 25th Street De-Annexation
Ordinance No. 20498 (Approved July 9, 2024)
 Published in the Topeka Metro News on June 16, 2025

Notice of Public Hearing for the City of Topeka on the Advisability of
Deannexation of Certain Property

The Governing Body of the City of Topeka will hold a public hearing in accordance with
the requirements of K.S.A. 12-504 et seq. in the Council Chambers, 214 SE 8th Street,
2nd Floor, Topeka, Kansas, 66603, on July 8, 2025, at 6:00 p.m., or as soon thereafter, on
the advisability of the deannexation of a certain portion of right-of-way in the area of NW
25th Street and NW Button Road with the legal description as follows:

 A tract of land in the Northeast Quarter of Section 14, Township 11 South, Range 15 East of
 the 6th P.M. in Shawnee County, Kansas, described as follows: Commencing at the Southeast
 corner of said Quarter Section; thence South 88 degrees 18 minutes 12 seconds West, 397.14
 feet along the south line of said Quarter Section to the Southwest corner of the East 24 acres
 of said Quarter Section and the POINT OF BEGINNING; thence continuing South 88
 degrees 18 minutes 12 seconds West, 422.27 feet along the south line of said Quarter Section;
 thence North 01 degree 28 minutes 11 seconds West to the existing Northerly right of way
 line of Northwest 25th Street; thence North 88 degrees 18 minutes 12 seconds East along the
 said existing Northerly right of way line which is 52.50 feet north of the South line of said
 Quarter Section to the Southeast corner of Haas Subdivision Plat; thence South 01 degree 44
 minutes 20 seconds East to the POINT OF BEGINNING.
 1 (Published in the Topeka Metro News _______________________)
 2
 3 ORDINANCE NO. _____________
 4
 5 AN ORDINANCE introduced by City Manager Robert M. Perez Ph.D., de-annexing a
 6 certain tract of land within the City of Topeka, Kansas pursuant to
 7 K.S.A. 12-504(b).
 8
 9 WHEREAS, on July 9, 2024, the Governing Body passed and adopted

10 Ordinance No. 20498 annexing approximately 38.7 acres located on the north side of

11 NW 25th Street and approximately 380 feet to the west of NW Button Road; and

12 WHEREAS, as a result of this annexation, a voting precinct of two distinct

13 properties was created; and

14 WHEREAS, the Shawnee County Elections Office has requested that the City

15 correct the issue to get the properties back into a larger voting precinct; and

16 WHEREAS, City staff has determined that de-annexation of a certain portion of

17 the right-of-way will resolve the issue; and

18 WHEREAS, notice of a public hearing on the petition for de-annexation was

19 published in the official City newspaper, and a public hearing was held on June ___,

20 2025, all in accordance with the requirements of K.S.A. 12-504 et seq.; and

21 WHEREAS, on July 8, 2025, the City Council considered the de-annexation

22 petition and hereby enacts this Ordinance, all in accordance with the requirements of

23 K.S.A. 12-504 et seq.

24 BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF TOPEKA,

25 KANSAS:

26 SECTION 1. Findings. In accordance with K.S.A. 12-505, the City Council finds

27 and concludes that no private rights will be injured or endangered by such exclusion of




 ORD/Deannexation 06/12/2025 1
28 land from the corporate boundaries of the City, that the public will not suffer loss or

29 inconvenience because of such exclusion, and that justice to the owner requires that the

30 petition ought to be granted and the de-annexation of the land be ordered.

31 SECTION 2. De-annexation. The City Council hereby grants said petition and the

32 following described property is hereby de-annexed from the corporate boundaries of the

33 City of Topeka, Kansas:

34 A tract of land in the Northeast Quarter of Section 14, Township 11 South, Range
35 15 East of the 6th P.M. in Shawnee County, Kansas, described as follows:
36 Commencing at the Southeast corner of said Quarter Section; thence South 88
37 degrees 18 minutes 12 seconds West, 397.14 feet along the south line of said
38 Quarter Section to the Southwest corner of the East 24 acres of said Quarter
39 Section and the POINT OF BEGINNING; thence continuing South 88 degrees
40 18 minutes 12 seconds West, 422.27 feet along the south line of said Quarter
41 Section; thence North 01 degree 28 minutes 11 seconds West to the existing
42 Northerly right of way line of Northwest 25th Street; thence North 88 degrees 18
43 minutes 12 seconds East along the said existing Northerly right of way line which
44 is 52.50 feet north of the South line of said Quarter Section to the Southeast
45 corner of Haas Subdivision Plat; thence South 01 degree 44 minutes 20 seconds
46 East to the POINT OF BEGINNING.
47

48 SECTION 3. Recording. The City Clerk shall deliver a certified copy of this

49 Ordinance to the Shawnee County Register of Deeds so that the de-annexation is

50 properly recorded and the excluded land is designated as no longer being within the

51 corporate boundaries of the City of Topeka, Kansas.

52 SECTION 4. All ordinances or parts or sections of ordinances in conflict herewith

53 are hereby repealed except that the land annexed by Ordinance No. 20498 less the

54 right-of-way de-annexed by this Ordinance shall remain within the boundaries of the

55 City of Topeka, Kansas.

56 SECTION 5. This ordinance shall take effect and be in full force and effect

57 following its adoption and publication as provided by law.



 ORD/Deannexation 06/12/2025 2
58 PASSED AND APPROVED by the Governing Body on ____________________.

59
60 CITY OF TOPEKA, KANSAS
61
62
63
64 __________________________________
65 Michael A. Padilla, Mayor
66 ATTEST:
67
68
69
70 ________________________________
71 Brenda Younger, City Clerk




 ORD/Deannexation 06/12/2025 3
A25-04 De-Annexation – NW 25th
 Street ROW
A25/04 NW 25th Street ROW De-Annexation 2


• The HME annexation left two properties
  within their own distinct voting precinct.

• The County Election Office requested
  the City de-annex a portion of right-of-
  way along NW 25th Street to place the
  two properties back into a larger
 Subject
  precinct. Subject
 Property
 Property
A25/04 NW 25th Street ROW De-Annexation 3




 Subject
 Subject
 Property
 Property
  A
 City of Topeka
 EAST
 WICHITA
 Proposed
 De-annexation
 (31)




 SHAWNEE COUNTY PRECINCT
 EAST WICHITA
 INDIANOLA
 (29)
 CITY OF TO[EKA PRECINCT
 1/9
 DATE: 6/4/2025

 1/9 Proposed De-annexation
 City of Topeka Precinct 1/9
 City Limits
 Voting Precincts




 0.15

 B
 Miles
 24

 1/6 HALFDAY (27)

  B Topeka
 24


 470
 EAST
 WICHITA
 (31)
 WEST
 WICHITA
 (28) A INDIANOLA
 (29)
 1/6 335




 1/8
 1/9
KIRO
(14) EAST
 WICHITA
 COUP (23) 1/11



 1/5 1
 Miles
 1/13
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 July 8, 2025


DATE: July 8, 2025
CONTACT PERSON: Braxton Copley, DOCUMENT #:
 Deputy City Manager
SECOND PARTY/SUBJECT: Topeka Zoo Fiber PROJECT #: 900800.00
 Relocation
CATEGORY/SUBCATEGORY 020 Resolutions / 005 Miscellaneous
CIP PROJECT: Yes
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

RESOLUTION introduced by the Public Infrastructure Committee comprised of Councilmembers David
Banks, Sylvia Ortiz and Neil Dobler, amending the 2025-2034 CIP and the 2025-2027 CIB to add Project
No. 900800.00 for Topeka Zoo Fiber Relocation. (Public Infrastructure Committee recommended approval on
June 17, 2025)
Voting Requirement: Action requires at least six (6) votes of the Governing Body.

(The project involves relocating existing fiber optic cables at the Topeka Zoo to accommodate ongoing
construction. The Gage Park Improvement Authority (GPIA) will reimburse the City for the cost of the
relocation project.)

VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to adopt the Public Infrastructure Committee’s recommendation.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the resolution.
BACKGROUND:
This project involves relocating existing fiber optic cables at the Topeka Zoo to accommodate ongoing
construction. The existing fiber network runs through the center of the zoo as well as some exhibits and is going to
be in direct conflict with some upcoming zoo projects, requiring its relocation.

The Zoo now contracts with a third party for their fiber optic services and no longer relies on the City to provide
fiber services to the zoo. They plan is to relocate the fiber outside the perimeter of the zoo, so we no longer need
access to the zoo to access our fiber. Additionally, the County plans to build a new community center adjacent to
the carousel and will need a new fiber optic line run to that facility. Consequently, we approached the Gage Park
Improvement Authority (GPIA) and asked if they'd be willing to fund the fiber relocation and they agreed to
reimburse the City for the cost.
BUDGETARY IMPACT:
$150,000
SOURCE OF FUNDING:
Initially cost will be paid with general funds. The City's cost will be fully reimbursed by the Gage Park
Improvement Authority.

ATTACHMENTS:
Description
Resolution
Zoo Map
Funding Agreement (Gage Park Improvement Authority)
PI Committee Referral Report (June 17, 2025)
PI Committee Excerpt (June 17, 2025)
1 RESOLUTION NO. ___________
2
3 A RESOLUTION introduced by the Public Infrastructure Committee comprised of
4 Councilmembers David Banks, Sylvia Ortiz and Neil Dobler, amending
5 the 2025-2034 CIP and the 2025-2027 CIB to add Project No.
6 900800.00 for Topeka Zoo Fiber Relocation.
7
8 WHEREAS, the Governing Body adopted Resolution No. 9520 approving the 2025-

9 2034 Capital Improvement Program (CIP) and the 2025-2027 Capital Improvement Budget

10 (CIB); and

11 WHEREAS, at its meeting on June 17, 2025, the Public Infrastructure Committee

12 favorably considered staff’s request to amend the CIP/CIB to revise the funding allocations

13 for Project No. 900800.00.

14 NOW, THEREFORE, BE IT RESOLVED, BY THE GOVERNING BODY OF THE

15 CITY OF TOPEKA, KANSAS, that the 2025-2034 CIP and 2025-2027 CIB, as approved by

16 Resolution No. 9520, be amended to include Project No. 900800.00 for Topeka Zoo Fiber

17 Relocation as described in the Capitol Improvement Project Summary (Exhibit A) which is

18 attached herein and incorporated by reference.

19 ADOPTED and APPROVED by the Governing Body on _____________________.

20 CITY OF TOPEKA, KANSAS
21
22
23
24
25 Michael A. Padilla, Mayor
26 ATTEST:
27
28
29
30 ______________________________
31 Brenda Younger, City Clerk




 RES/Amend 2025-2027 CIP-CIB 1
 Project No.900800.00
 Topeka Zoo Fiber Relocation
EXHIBIT A
 CITY OF TOPEKA CONTRACT NO. ______________

 FUNDING AGREEMENT

 BETWEEN CITY OF TOPEKA AND GAGE PARK IMPROVEMENT AUTHORITY


 On this_______day of________________,2025, the City of Topeka, hereinafter

referred to as “City” and the Gage Park Improvement Authority, hereinafter referred to as

“GPIA” together referred to as the “Parties” agree to the following Funding Agreement,

hereinafter referred to as “Agreement”:

 WHEREAS, the Parties believe it is in the best interests of both parties to enter

into this Agreement in order relocate City fiber lines in and around Gage Park, specifically

to the outside or near the outside perimeter of the Topeka Zoo, hereinafter referred to as

“Project”; and

 WHEREAS, the City currently has fiber lines located inside the perimeter of the

Topeka Zoo which may interfere with Topeka Zoo exhibits when maintenance is required;

and

 WHEREAS, GPIA approved $150,000.00 in funding the reimburse the City for the

Project; and

 WHEREAS, the Parties further believe that it is in the best interests to establish

this Funding Agreement to outline the responsibilities of the Project costs.

 NOW, THEREFORE, in consideration of the mutual covenants contained herein,

the Parties agree as follows:

 1. Parties agree that the City shall be responsible for the planning, preparation

and construction of the Project to relocate the fiber lines to the outside or nearest to the

outside of the perimeter of the Topeka Zoo as depicted in Exhibit “A”.

Funding Agreement GPIA Fiber
 The City agrees to inform GPIA of the proposed relocation of the fiber optic line
 project. The City agrees to provide continued service to existing Shawnee
 County Parks and Recreation facilities as well as provide for service to the future
 community building adjacent to the Carousel. Reconfigured fiber optic line
 capacities, routes, and connective points shall be capable of providing and
 maintaining the levels of service currently available to both entities as Gage Park
 is entering a redevelopment period involving all of the park properties. Additional
 fiber optic connections to individual use sites (from connection points) will be the
 responsibility of the respective entities. The GPIA will review the proposed
 project configuration with the Topeka Zoo and Conservation Center and the
 Shawnee County Parks and Recreation Department for concurrence with their
 needs within the Gage Park environment.

 2. City shall initially pay for the costs of planning, preparation and construction

of the Project.

 3. Upon Project completion, the City shall provide GPIA an itemized statement

outlining the City’s costs for completion of the Project.

 4. GPIA shall reimburse the City with its approved funds up and to

$150,000.00 for the Project. Any costs above GPIA’s approved amount will remain the

responsibility of the City.

 5. All agreements are subject to the State of Kansas Cash Basis and Budget

laws. Any obligation incurred as a result of the issuance of this agreement or purchase

order binds the City only to the extent that funds are available at the time payment is

required.

 6. In carrying out the terms and provisions of this Agreement, GPIA will not

discriminate against any member of the organization, applicant for employment, recipient

of service or applicant to receive services because of age, color, disability, familial status,

gender identity, genetic information, national origin or ancestry, race, religion, sex, sexual

orientation, veteran status, or any other classification protected by law. GPIA shall take

affirmative action to ensure that membership applicants, employees, applicants for

Funding Agreement GPIA Fiber
service and recipients of service are treated equally and fairly without regard to their age,

color, disability, familial status, gender identity, genetic information, national origin or

ancestry, race, religion, sex, sexual orientation, veteran status, or any other classification

protected by law.

 7. Nothing contained herein shall be construed or held to make GPIA a

partner, joint venturer, or associate of City in the conduct of its business, nor shall either

party be deemed the agent of the other, it being expressly understood and agreed that

the relationship between the parties hereto is and shall at all times remain contractual as

provided by the terms and conditions of this Agreement.

 8. Signature of this Agreement by the GPIA does not acknowledge or

assume ownership, responsibility for repair, replacement or modification of any fiber

system components currently in place, at any location in Gage Park, Topeka Zoo,

and/or suggested/necessary improvements determined through the completion of the

proposed Project


 9. This Agreement may be signed by fax or electronic signature, which will be

deemed an original signature. The Agreement may be executed in counterparts, each of

which shall be deemed an original, and all of which shall be deemed to constitute one

instrument.

 10. By signing this Agreement, the representative of GPIA represents that

he/she is duly authorized to execute this Agreement on its behalf, and that GPIA agrees

to be bound by the provisions of this Agreement.

 11. This Agreement shall be governed by the laws of the State of Kansas.




Funding Agreement GPIA Fiber
 IN WITNESS WHEREOF, the Parties have hereto executed this Memorandum of

Understanding as of the day and year first above written.



CITY OF TOPEKA, KANSAS GAGE PARK IMPROVEMENT AUTHORITY



 ___ __________________________________
Robert M. Perez, Ph.D., City Manager NAME OF AUTHORIZED SIGNER




ATTEST: APPROVED AS TO FORM AND C&P
 LEGALITY DIRECTOR

 DATE________BY______________ ___________
 __
 _________
Brenda Younger, City Clerk




Funding Agreement GPIA Fiber
 COMMITTEE REFERRAL SHEET
 COMMITTEE REPORT

 Name of Public Infrastructure
 Committee:

 Title: Resolution for Topeka Zoo Fiber Relocation-Amendment to
 2025-2034 CIP and the 2025-2027 CIB Project No.
 90080.00.

Date referred
from Council
 meeting:

Date referred June 17, 2025
 from
 Committee:

  Committee MOTION: Committee member by proxy Hoferer made a
 Action: motion to approve and move forward to the Governing
 Body for action. Committee member Ortiz seconded.
 Motion approved 2-0-0.


  Comments:

Amendments:


 Members of Councilmembers Sylvia Ortiz, and Michelle Hoferer
 Committee: (committee member by proxy).

Agenda Date July 8, 2025
 Requested:
 CITY OF TOPEKA
 CITY COUNCIL Tonya Bailey, Sr Executive Assistant
 City Hall, 215 SE 7th St., Room 255 Tara Jefferies, Sr Executive Assistant
 Topeka, KS 66603-3914 E-mail: councilassist@topeka.org
 (785) 368-3710 www.topeka.org



 EXCERPT
 CITY OF TOPEKA, Topeka, Kansas, Tuesday, June 17, 2025. The Public Infrastructure
Committee members met at 11:00 A.M. with the following Committee members present: Sylvia
Ortiz and Michelle Hoferer (proxy Committee member). Absent: David Banks (Chair) and Neil
Dobler.

 The following is an excerpt of the draft minutes from the meeting:


 APPROVAL of Resolution recommending approval of Project No. 900800.00 for the
Topeka Zoo Fiber Relocation.


Amendment to 2025-2034 Capital Improvement Project (CIP) and the 2025 -2027 Capital
Improvement Budget (CIB) for Topeka Zoo Fiber Relocation Project No. 90080.00

Deputy City Manager Braxton Copley spoke to the proposed Amendment to 2025-2034 Capital
Improvement Project (CIP) and the 2025 -2027 Capital Improvement Budget (CIB) for the
Topeka Zoo Fiber Relocation. He added the location of the project is located in the center of the
zoo and currently has Bears in the exhibit. It will be a multiphase project for “My World”
expansion project. He stated that the Gage Park Improvement Authority has agreed to fund the
project. Therefore, the City will advance the funds and will then be reimbursed from the Gage
Park Improvement Authority. The net sum to the City is zero.

Committee member Hoferer stated she attended the Gage Park Improvement Authority meeting
and expressed her support.

MOTION: Committee member by proxy Hoferer made a motion to approve and move forward to
the Governing Body for action. Committee member Ortiz seconded. Motion approved 2-0-0.


 ***************************




Presented at the July 8, 2025 Governing Body Meeting Page 1
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 July 8, 2025


DATE: July 8, 2025
CONTACT PERSON: Jessica Bowers, Animal DOCUMENT #:
 Control
SECOND PARTY/SUBJECT: Amending TMC Section PROJECT #:
 6.15.170 Dangerous
 Dogs
CATEGORY/SUBCATEGORY 013 Ordinances - Codified / 018 Animals
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

DISCUSSION with POSSIBLE ACTION of an ORDINANCE introduced by City Manager Dr. Robert M.
Perez, concerning dangerous dogs, amending Section 6.15.170 of the Topeka Municipal Code and
repealing original sections. (Public Health and Safety Committee recommended to move forward with the
amendments on June 18, 2025)
Voting Requirement: Action requires at least five (5) votes of the City Council. The Mayor does not
vote. The proposed ordinance involves a matter of home rule on which the Mayor has veto authority.

(Approval will amend the ordinance to allow more discretion regarding timeframe needed to comply with
conditions upon conviction and allow for release of a dog to the humane society upon any failure to appear.)

VOTING REQUIREMENTS:
Discussion with possible action. Action requires at least five (5) votes of the City Council. The Mayor does not
vote. As this is a home rule ordinance, the Mayor has veto authority.
POLICY ISSUE:
Whether to amend § 6.15.170 of the Topeka Municipal Code and repealing original sections concerning
Dangerous Dogs.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the ordinance.
BACKGROUND:
On June 18, 2025 the Public Health and Safety Committee met to
propose amendments to the Dangerous Dog Ordinance (TMC 6.15.170).

The first proposed amendment is within (a)(2), regarding the time allowed for the owner’s compliance with the
dangerous dog conditions that are imposed by the court upon conviction. The purpose of the first amendment is
to allow for the municipal judge to have discretion in granting an extension of time to comply with the conditions,
upon a finding of good cause. Currently, the owner is allowed only 15 days to comply with the conditions, and if
the owner cannot comply, the dog must be destroyed. 15 days is more than enough time to comply with the
conditions if the dog has already been spayed or neutered. However, 15 days is not enough time to allow
completion of that procedure with longer scheduling times at licensed veterinary offices. This amendment allows
the judge to have discretion over the extension of time, should the owner need time to address the sterilization.

The second proposed amendment is within (b), regarding automatic release of the dog to the humane society
upon the owner failing to appear to the first appearance. The current wording of this ordinance does not address
any situations of the owner’s failure to appear to subsequent settings. Often, the owner appears to the first
appearance but then fails to appear at other later settings (arraignments, motions, trial, or sentencing). This
means that the dog is held indefinitely at the humane society, often for many months and sometimes over a year.
The amendment would release the animal upon any failure to appear to a court setting for the case, preventing
long extended holds on dogs at the humane society.

View the June 18, 2025 Public Health and Safety Committee meeting online
at https://www.topeka.org/citycouncil/public-health-safety-committee/
BUDGETARY IMPACT:
This will result in a cost savings to the City of approximately $80,000 per year.
SOURCE OF FUNDING:
Not Applicable

ATTACHMENTS:
Description
Ordinance- Dangerous Dogs
PHS Committee Report (June 18, 2025)
PHS Committee Meeting Minutes Excerpt (June 18, 2025 )
June 18, 2025 PHS Committee Memo
 1 (Published in the Topeka Metro News _______________________)
 2
 3 ORDINANCE NO. _____________
 4
 5 AN ORDINANCE introduced by City Manager Dr. Robert M. Perez, concerning
 6 dangerous dogs, amending § 6.15.170 of the Topeka Municipal
 7 Code and repealing original sections.
 8
 9 BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF TOPEKA, KANSAS:

10 Section 1. That section 6.15.170, Dangerous dogs, of The Code of the City of

11 Topeka, Kansas, is hereby amended to read as follows:

12 Dangerous dogs.

13 (a) It shall be unlawful for any person to possess a dangerous dog or violate the

14 provisions of this title. Any person found guilty of violating the provisions of this title shall

15 be assessed, fined and the animal disposed of, as provided below:

16 (1) If the Municipal Court judge determines that a dog is dangerous pursuant to

17 this chapter, the owner of the dangerous dog shall be required to comply with the

18 following:

19 (i) Registration and Microchipping. The owner shall annually register the

20 dangerous dog with the City, on such forms designated by the Police Chief, and shall

21 have a microchip inserted into the dog by the humane society. The microchip shall

22 detail the dangerous dog registration and such other information as may be appropriate

23 to determine the ownership of the dog. The owner shall pay a $50.00 annual registration

24 fee and shall pay all costs associated with the microchip procedure and registration of

25 the dog. The owner shall be responsible for maintaining with the Police Department the

26 address of the owner and the dangerous dog. The owner shall notify the Police

27 Department within seven days of a change in address for the owner and dangerous

28 dog.

 ORD/Dangerous Dogs 6/11/2025 1
29 (ii) Confinement – Muzzle/Restraint. All dangerous dogs shall be confined within

30 a secure enclosure, which can be either a building (i.e., Morton building, shed or

31 garage) or a dwelling/residence. It shall be unlawful for any owner to maintain a

32 dangerous dog upon any premises that does not have a secure enclosure, unless the

33 owner keeps the dangerous dog inside his or her dwelling/residence. It shall be unlawful

34 for any owner to allow a dangerous dog to be outside of the dwelling/residence of the

35 owner or outside the secured enclosure unless it is necessary for the owner (A) to

36 obtain veterinary care for the dangerous dog; or (B) for the limited purposes of allowing

37 said dangerous dog to urinate or defecate; or (C) to surrender the dangerous dog to the

38 humane society to be euthanized by a certified veterinarian; or (D) to respond to such

39 orders of law enforcement officials as may be required. In such event, the dangerous

40 dog shall be securely and humanely muzzled and restrained with a leash not exceeding

41 four feet in length, and shall be under the direct control and supervision of the owner of

42 the dangerous dog. The muzzle shall be made and used in a manner that will not cause

43 injury to the dog or interfere with its vision or respiration, but shall prevent it from biting

44 any human or animal.

45 (iii) Sterilization. The owner shall pay for a licensed veterinarian to spay or

46 neuter the dangerous dog before it will be released to the owner.

47 (iv) Transfer Prohibited. The owner shall not sell or give away the dangerous

48 dog under any circumstances. If the owner no longer wishes to keep the dangerous

49 dog, the dog must be surrendered to the humane society to be euthanized by a certified

50 veterinarian.

51 (2) Upon conviction of keeping a dangerous dog, the owner shall comply with

52 the provisions of this chapter within 15 days. The owner shall file proof of sterilization

 ORD/Dangerous Dogs 6/11/2025 2
53 and microchipping, acceptable to the Municipal Court, with the clerk of the Municipal

54 Court no later than 20 calendar days after conviction. Upon receipt, the clerk of the

55 Municipal Court shall provide a copy of such proof to the Legal Department and the dog

56 may then be released. If the owner fails to comply with the provisions of this chapter

57 within the time provided, upon motion filed by the owner, the Municipal Court Judge

58 may allow an extension of time to comply, after a finding of good cause, or order the

59 dog shallto be destroyed. If the owner or keeper of the dog contests the determination,

60 he or she may appeal within 14 days of the finding to the district court pursuant to law.

61 (3) The Municipal Court shall impose a fine of at least $499.00 and not more

62 than $1,000 on a person who has been convicted of possessing a dangerous dog for an

63 attack on a human being pursuant to TMC 6.05.010(h)(3). The Municipal Court shall

64 have no authority to suspend the fine or any portion of the fine.

65 (4) The Municipal Court shall impose a fine of $250.00 on a person who has

66 been convicted of possessing a dangerous dog for an attack on a domestic animal

67 pursuant to TMC 6.05.010(h)(3). The Municipal Court shall have no authority to

68 suspend the fine or any portion of the fine.

69 (b) In the event that an animal control officer or law enforcement officer has

70 probable cause to believe that a dog is dangerous, as defined by TMC 6.05.010, the

71 animal control officer or law enforcement officer may seize and impound such animal at

72 the animal shelter or humane society. If an animal is ordered to be impounded pursuant

73 to this subsection, the person who owns, harbors, keeps or possesses such animal

74 shall be entitled to a hearing in the Municipal Court within 14 days of such impoundment

75 to review the propriety of such impoundment and whether a bond may be posted.

76 Impoundment expenses shall be assessed as court costs against a convicted owner

 ORD/Dangerous Dogs 6/11/2025 3
 77 and any bond may be applied to such costs. If the owner is personally served with the

 78 citation and fails to make an appearance to answer the charges within 72 hours after

 79 the failure to appear, the court shall release the animal to the humane society or a

 80 proper holding facility. If the citation is mailed to a presumed owner, and the presumed

 81 owner fails to appear before the court to answer the charges, the court shall release the

 82 animal to the humane society or a proper holding facility 20 days after the failure to

 83 appear. Upon any failure to appear by the presumed owner thereafter, the court shall

 84 release the animal to the humane society.

 85 (c) Dogs seized in connection with dog fighting shall be housed in a secure

 86 enclosure with proper exercise and care and held as evidence in the case until the

 87 conclusion of the case and order from the court on the disposition of the dogs.

 88 Disposition and release of dogs is determined in accordance to K.S.A. 21-6412 and 21-

 89 6414 and any amendments thereto.

 90 (d) Any police officer, reserve police officer or animal control officer of the City is

 91 authorized to issue a uniform complaint and notice to appear to any person who owns,

 92 harbors, keeps or possesses a dangerous dog when such officer has probable cause of

 93 an act or acts which are made unlawful by the provisions of this section have occurred.

 94 (e) Dangerous Dog At Large. Any dog that has been found to be a dangerous

 95 dog or vicious dog under the previous Topeka City Code 18-8 or this section, that is not

 96 confined or registered as required pursuant to this chapter, shall be impounded by an

 97 animal control officer or a law enforcement officer. Upon conviction, in addition to all

 98 costs for impoundment, the owner or keeper shall pay a fine of at least $250.00 but not

 99 more than $499.00. For a second offense within 24 months, in which the dog is not

100 confined or registered as required pursuant to this section, in addition to all costs for

 ORD/Dangerous Dogs 6/11/2025 4
101 impoundment, the owner or keeper shall pay a $499.00 fine and the animal control

102 officer or law enforcement officer is empowered to impound the dog, and the dog shall

103 be destroyed. The Municipal Judge shall have no authority to suspend the fine or any

104 portion thereof.

105 (f) Dangerous Dog – Attack on Human. Upon conviction of this section, a dog

106 may be destroyed if the dog attacks a human being which results in great bodily harm or

107 death. Upon conviction of this section, the court may destroy a dog that has been

108 previously determined to be a dangerous dog as defined at TMC 6.05.010.

109 (g) Dangerous Dog – Attack on Other Animal. Upon conviction of this section, a

110 dog may be destroyed if the dog attacks a domestic animal which results in great bodily

111 harm or death. Upon conviction of this section, the court may destroy a dog that has

112 been previously determined to be a dangerous dog as defined at TMC 6.05.010.

113 (h) The impounded dog shall not be destroyed pending appeals of convictions

114 under this chapter. The dog shall remain impounded pending the determination of the

115 complaint. If the court shall find that there shall not have been a violation, such dog shall

116 be released to the custody of the owner. In addition to the fines provided in this section,

117 the Municipal Judge shall have the authority to sentence the person adjudicated guilty

118 of this chapter to serve up to a maximum of six months in jail.

119 (i) Notwithstanding any other provision of this chapter to the contrary and

120 irrespective of whether the dog has been declared dangerous pursuant to this chapter,

121 the Municipal Judge may order any dog destroyed if the Municipal Judge determines

122 that the dog is an immediate threat to public health and safety and that confinement and

123 registration of the dog by the owner or keeper of the dog as provided in this chapter will

124 not adequately protect public health and safety. No person shall harbor, own, or

 ORD/Dangerous Dogs 6/11/2025 5
125 possess a dog that is an immediate threat to public health and safety. In making such

126 determination the Municipal Judge may consider the severity of the attack and such

127 other relevant information. The Municipal Judge shall have the authority to sentence the

128 person adjudicated guilty of this section to serve up to a maximum of six months in jail

129 and to pay a fine not to exceed $1,000.

130 Section 2. That original § 6.15.170 of The Code of the City of Topeka, Kansas,

131 are hereby specifically repealed.

132 Section 3. This ordinance shall take effect and be in force from and after its

133 passage, approval and publication in the official City newspaper.

134 Section 4. This ordinance shall supersede all ordinances, resolutions or rules,

135 or portions thereof, which are in conflict with the provisions of this ordinance.

136 Section 5. Should any section, clause or phrase of this ordinance be declared

137 invalid by a court of competent jurisdiction, the same shall not affect the validity of this

138 ordinance as a whole, or any part thereof, other than the part so declared to be invalid.

139 PASSED AND APPROVED by the Governing Body on ____________________.
140
141 CITY OF TOPEKA, KANSAS
142
143
144
145 __________________________________
146 Michael A. Padilla, Mayor
147 ATTEST:
148
149
150
151 ________________________________
152 Brenda Younger, City Clerk




 ORD/Dangerous Dogs 6/11/2025 6
 COMMITTEE REFERRAL SHEET
 COMMITTEE REPORT

 Name of Public Health & Safety
 Committee:

 Title: Ordinance – Dangerous Dogs

Date referred
from Council
 meeting:

Date referred June 18, 2025
 from
 Committee:

  Committee Committee members Karen Hiller and Brett Kell agreed
 Action: to move forward and proceed for discussion with possible
 action at the Governing Body meeting July 8, 2025


  Comments: Committee members Christina Valdivia-Alcalá and
 David Banks were absent.

Amendments:


 Members of Councilmembers Karen Hiller (Chair), Christina
 Committee: Valdivia-Alcalá, David Banks, and Brett Kell

Agenda Date July 8, 2025
 Requested:
 CITY OF TOPEKA
 CITY COUNCIL Tonya Bailey, Sr Executive Assistant
 City Hall, 215 SE 7th St., Room 255 Tara Jefferies, Sr Executive Assistant
 Topeka, KS 66603-3914 E-mail: councilassist@topeka.org
 (785) 368-3710 www.topeka.org



 EXCERPT
CITY OF TOPEKA, Topeka, Kansas, June 18, 2025. The Public Health & Safety Committee
members met at 11:30 A.M. with the following Committee members present: Karen Hiller
(Chair) and Brett Kell. Absent: Christina Valdivia-Alcala and David Banks


 The following is an excerpt of the draft minutes from the meeting:
 APPROVAL to proceed to the Governing Body for action for Cruelty to Animals

Cruelty to Animals and Dangerous Dogs Ordinances
City Attorney Amanda Stanley spoke to two different ordinances having
proposed amendments. The purpose of the first one is to change Cruelty to
Animals’ ordinance TMC 6.15.170. It does change some definitions and the
requirements for providing fresh water, the change is on page one (a)(3).
and it changes it from on a regular basis to at all times. Also page four (c)
about then the owner if they’re reasonably known about, it may petition the
court for transfer of the animals, this deals with performance bonds which
is very important and is causing significant challenges and costs. The
second ordinance is an amendment Dangerous Dog ordinance TMC 6.15.170
(a)(2) and (b) this specifically very much about making it where we don’t
have dogs that are at Helping Hands for years without any reimbursement
for the city for those costs. They don’t get a great quality of life when
they’re on a dangerous dog hold, they don’t get time the yard and get other
things. So, we want to make sure owners that have dogs in court are paying
a responsible bond to cover their costs, as well as making it where the court
has some flexibility moving forward.

Chief of Prosecution Kelly Trussell spoke to the importance of the ordinance
amendments as it relates to the prosecution of cases.

Animal Control Supervisor Jessica Bowers shared her professional
experiences and stated a dog has been held for 19 months resulting in over
$9,000 in court costs. She stated the amendment would force owners to be
held accountable.


June 18, 2025 PHS Committee Meeting Excerpts Page 1
Committee Chair Hiller inquired about what happens to the dogs and what
will change for those dogs that have been picked up and held for long
periods of time.

Chief of Prosecution Trussell reported that the Helping Hands Humane
Society would determine whether a dog was adoptable and noted at least
99% of the dogs involved in these cases are adoptable.

Animal Control Supervisor Bowers reported Animal Control cases occupy
approximately 25% of the Humane Society’s holding capacity and the
proposed changes will help with this issue significantly. She stated Helping
Hands Humane Society Behavior Director Margaret Price strongly supports
the amendments because it considers the welfare of dogs as well as
addressing capacity issues for the humane society.

Committee member Brett Kell referenced single incidents where dogs are
labeled as dangerous. He spoke in support of assessing the animals to be
considered for foster care or released back to the owner instead of being
kenneled 24/7.

Chief of Prosecution Trussell reported if a dog is on hold and the owner
wants it to be returned, pending litigation of that charge, they can file a
motion for early release. She stated they base their decision on whether the
owner can comply with the dangerous dog conditions in order to protect the
public from the dog until it is adjudicated - whether it is actually dangerous
or not, and if they are able to comply with conditions to keep people safe
from harm, the dog is released. She noted many dogs are released when
motions are filed, however, those motions must be filed by the owner for
the dog to be released.

Animal Control Supervisor Bowers stated the ordinance allows Animal
Control Officers to seize animals at their discretion and a lot of the animals
have been dealt with multiple times. She reported keeping dogs in kennels
decreases the odds of being adopted or fostered, and dogs can be cited as
dangerous for attacking a chicken or attacking a child.

City Attorney Amanda Stanley clarified the change in process and stated as
a municipal government, they cannot seize property without a valid
ordinance in place – which in these cases are the dogs. She reported that
when owners fail to make an appearance to answer charges in court and do
not post bond for the dog the City must have a legal justification to seize


Presented at the June 18, 2025 Governing Body Meeting Page 2
the dogs and release them to the Helping Hands Humane Society so the
dogs can be adopted out to a loving family.

Chief of Prosecution Trussell reported the cost to prosecute these types of
cases was approximately $60,000 in 2023, $70,000 in 2024, and $60,000 in
2025 (January to May).

The consensus of Committee Chair Hiller and Committee member Brett Kell
was to move proposed amendments forward to Governing Body.




 ***************************




Presented at the June 18, 2025 Governing Body Meeting Page 3
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 July 8, 2025


DATE: July 8, 2025
CONTACT PERSON: Jessica Bowers, Animal DOCUMENT #:
 Control
SECOND PARTY/SUBJECT: Cruelty to Animals PROJECT #:
 Amending TMC Section
 6.05.100
CATEGORY/SUBCATEGORY 013 Ordinances - Codified / 018 Animals
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

DISCUSSION with POSSIBLE ACTION of an ORDINANCE introduced by City Manager Dr. Robert M.
Perez, concerning Cruelty to Animals, amending Section 6.05.100 of the Topeka Municipal Code and
repealing original section. (Public Health and Safety Committee recommended moving forward with the
amendments on June 18, 2025)

Voting Requirement: Action requires at least five (5) votes of the City Council. The Mayor does not vote.
The proposed ordinance involves a matter of home rule on which the Mayor has veto authority.

(Approval will amend requirements regarding access to water, posting and renewing bonds and establishing
violations as a misdemeanor.)

VOTING REQUIREMENTS:
Discussion with possible action. Action requires at least five (5) votes of the City Council. The Mayor does not
vote. As this is a home rule ordinance, the Mayor has veto authority.
POLICY ISSUE:
Whether to amend the Topeka Municipal Code and repealing original sections concerning Cruelty to Animals.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the ordinance as amended.
BACKGROUND:
On June 18, 2025 the Public Health and Safety Committee met to
propose amendments to the Cruelty to Animals Ordinance (TMC 6.15.170).

The first proposed amendment is within (a)(3)(ii), regarding the requirement of the owner to provide adequate
fresh water. The purpose of the first amendment is to change water availability from “on a regular basis” to “at all
times.” Currently, the ordinance’s requirement for providing fresh water is vague regarding the timeframe for
which water should be provided. This amendment removes any need to define “on a regular basis” and ensures
that animals are provided fresh water at all times.

The second proposed amendments are within (c) and (e), regarding automatic release of the animal to the
humane society upon the owner failing to post a 30 day bond, within 21 days of the notice of violation, in the
amount of the costs of care and treatment of the animal for 30 days. This bond must be renewed every 30 days
that the animal is still in custody. Failure to post an original 30 day bond, or renew the 30 day bond, immediately
releases the animal to the humane society. Often, animals are left in custody with the humane society for many
months and have even exceeded years in some cases. This bond mechanism mirrors state law (K.S.A. 21-6412)
and will prevent long extended holds on animals at the humane society.

The third proposed amendment adds a Section (h) to the ordinance. This amendment classifies a violation of this
ordinance as a Class A nonperson misdemeanor. Currently, our TMC has this ordinance as an unclassified
misdemeanor. The classification as a Class A nonperson misdemeanor not only puts the ordinance in line with
state law (K.S.A. 21-6412), but it also allows for repeated violations to stack into felony status; an option the
TMC’s current classification does not allow for.

View the June 18, 2025, Public Health and Safety Committee meeting online
at https://www.topeka.org/citycouncil/public-health-safety-committee/
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable

ATTACHMENTS:
Description
Ordinance
PHS Committee Report (June 18, 2025)
PHS Committee Meeting Minutes Excerpt (June 18, 2025)
June 18, 2025 PHS Committee Memo
Cruely to Animals Presentation - Implementing 21 day bond
 1 (Published in the Topeka Metro News _______________________)
 2
 3 ORDINANCE NO. _____________
 4
 5 AN ORDINANCE introduced by City Manager Dr. Robert M. Perez, concerning
 6 Cruelty to Animals, amending § 6.05.100 of the Topeka Municipal
 7 Code and repealing original section.
 8
 9 BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF TOPEKA, KANSAS:

10 Section 1. That section 6.05.100, Cruelty to Animals, of The Code of the City

11 of Topeka, Kansas, is hereby amended to read as follows:

12 Cruelty to animals.

13 (a) It shall be unlawful for any person to recklessly or intentionally:

14 (1) Kill, injure, maim, torture, burn or mutilate any animal;

15 (2) Abandon or leave any animal in any place without ensuring provisions

16 for its proper care;

17 (3) Have physical custody of any animal and fail to provide such food,

18 potable water, protection from the elements, opportunity for exercise adequate to

19 maintain health, or other care as is needed for the health or well-being of such

20 animal.

21 (i) Food. Food shall be wholesome, free from contamination, and

22 of sufficient quantity and nutritive value to maintain the animal’s good

23 health. Animals shall be fed at least once a day except as dictated by

24 veterinary treatment, normal fasts or other accepted practices. All food

25 receptacles shall be kept clean.

26 (ii) Potable Water. Adequate fresh water shall be made available

27 to animals on a regular basisat all times.




 ORD/Cruelty to Animals 4/5/2024 1
28 (iii) Protection from the Elements. A shelter suitable for the

29 species and/or breed concerned and existing climatic conditions shall be

30 provided for all animals kept outdoors to afford them protection and

31 prevent severe discomfort of such animals.

32 (A) Shelters shall be made of durable material that is

33 moisture- and wind-proof, with a solid floor, and of suitable size to

34 accommodate the animal.

35 (B) Shelters shall contain clean, suitable bedding material

36 consisting of a sufficient quantity of hay, straw, cedar shavings or

37 the equivalent to promote insulation and protect the animal against

38 cold and dampness and promote retention of body heat.

39 (C) When sunlight is likely to cause overheating, sufficient

40 shade by natural or artificial means shall be provided to allow all

41 animals kept outdoors to protect themselves from direct sunlight.

42 Keeping an animal in a confined area, such as a garage, shed, or

43 extension of a dwelling, without adequate heating and appropriate

44 ventilation in winter months and adequate cooling and appropriate

45 ventilation in summer months is prohibited;

46 (4) Leave any animal confined in a vehicle for more than five minutes in

47 extreme weather conditions, with no requirement of a culpable mental state.

48 Extreme weather conditions shall be defined as more than 80 degrees

49 Fahrenheit or less than 40 degrees Fahrenheit as the heat or cold index taken in

50 the vehicle and shall create a legal, rebuttable presumption of violation of this




 ORD/Cruelty to Animals 4/5/2024 2
51 act;

52 (5) Use of a wire, pole, stick, rope or any other object to cause an equine

53 to lose its balance or fall, for the purpose of sport or entertainment;

54 (6) Cause, instigate, stage, or train any animal to fight or permit any

55 animal to fight any other animal or human, in violation of State statute; or

56 (7) Cause any physical injury other than the acts described in subsection

57 (a)(1) of this section.

58 (b) It shall be unlawful for any person, with no requirement of a culpable mental

59 state, to attach chains or other tethers, restraints or implements directly to a dog, cat or

60 miniature pot-belly pig without the proper use of a collar, harness, or other device

61 designed for that purpose and made from a material that prevents injury to the animal.

62 No person shall:

63 (1) Continuously tether a dog, cat or miniature pot-belly pig for more than

64 15 minutes without supervision; or

65 (2) Use a tether or any assembly or attachments thereto to tether a dog,

66 cat or miniature pot-belly pig that shall weigh more than one-eighth of the

67 animal’s body weight, or, due to weight, inhibit the free movement of the animal

68 within the area tethered; or

69 (3) Tether a dog, cat or miniature pot-belly pig on a choke chain or near

70 stationary objects or fences in a manner that could potentially cause injury,

71 strangulation, or entanglement; or

72 (4) Tether a dog, cat or miniature pot-belly pig without access to shade

73 when sunlight is likely to cause overheating, or appropriate shelter to provide




 ORD/Cruelty to Animals 4/5/2024 3
74 insulation and protection against cold and dampness when the atmospheric

75 temperature falls below 40 degrees Fahrenheit, or to tether without securing the

76 animal’s water supply so that it cannot be tipped over by the tether; or

77 (5) Tether a dog, cat or miniature pot-belly pig in an open area where it

78 can be teased by persons or an open area that does not provide the dog, cat or

79 miniature pot-belly pig protection from attack by other animals; or

80 (6) Tether a dog, cat or miniature pot-belly pig in an area where bare

81 earth is present and no steps have been taken to prevent the surface from

82 becoming wet and muddy in the event of precipitation.

83 (c) Any public health officer, animal control officer, law enforcement officer or

84 licensed veterinarian, or any officer or agent of any duly incorporated humane society,

85 animal shelter or other appropriate facility, may take into custody any animal, upon

86 either private or public property, which clearly shows evidence of cruelty to animals, as

87 defined in subsection (a) of this section and subsections thereto. Such officer, agent or

88 veterinarian may inspect, care for or treat such animal or place such animal in the care

89 of a duly incorporated humane society or licensed veterinarian for treatment, boarding

90 and other care or, if it appears, as determined by an officer of such humane society or

91 by such veterinarian, that the animal is diseased or disabled beyond recovery for any

92 useful purpose, the humane killing thereof. The owner or custodian, if known or

93 reasonably ascertainable, shall be notified in writing. If the owner or custodian is

94 charged with a violation of this section, the law enforcement agency, city attorney's

95 office, veterinarian or animal shelter may petition the Municipal Court to transfer

96 ownership of the animal at any time after 21 days after the owner or custodian is




 ORD/Cruelty to Animals 4/5/2024 4
 97 notified, unless the owner or custodian of the animal files and maintains a renewable

 98 cash or performance bond with the Topeka Municipal Court Clerk in an amount equal to

 99 not less than the cost of care and treatment of the animal for 30 days. Such cash or

100 performance bond shall be maintained and renewed every 30 days as necessary to

101 cover the cost of care and treatment of such animal until disposition of the animal by the

102 court. If the owner or custodian is not known or reasonably ascertainable after 21 days

103 after the animal is taken into custody, the law enforcement agency, city attorney's office,

104 veterinarian or animal shelter may petition the Municipal Court to transfer ownership of

105 the animal. Upon receiving such petition, the court shall determine whether the animal

106 may be transferred.

107 (d) The owner of an animal killed pursuant to subsection (c) of this section shall

108 not be entitled to recover damages for the killing of such animal unless the owner

109 proves that such killing was unwarranted.

110 (e) Expenses incurred for the care, treatment or boarding of any animal taken

111 into custody pursuant to subsection (c) of this section, pending prosecution of the owner

112 of such animal for the crime of cruelty to animals, as defined in subsection (a) of this

113 section, shall be assessed to the owner as a cost of the case if the owner or custodian

114 is adjudicated guilty of such crime. Any costs collected by the court or through the cash

115 or performance bond described in subsection (c) shall be transferred to the entity

116 responsible for paying the cost of the care, treatment, or boarding of the animal.

117 (f) If a person is adjudicated guilty of the crime of cruelty to animals, as defined

118 in subsection (a) of this section, and the court is satisfied that an animal owned or

119 possessed by such person would be in the future subjected to such crime, such animal




 ORD/Cruelty to Animals 4/5/2024 5
120 shall not be returned to or remain with such person. Such animal may be turned over to

121 a duly incorporated humane society or licensed veterinarian for sale or other disposition.

122 (g) The provisions of this section shall not apply to:

123 (1) Normal or accepted veterinary practices;

124 (2) Bona fide experiments carried on by any research facility that is in

125 compliance with the Animal Welfare Act (7 USC Sections 2131 through 2159),

126 and any amendments thereto;

127 (3) Killing, attempting to kill, trapping, catching or taking of any animal in

128 accordance with the provisions of K.S.A. Chapter 32 or 47;

129 (4) Rodeo practices accepted by the Professional Cowboys Rodeo

130 Association;

131 (5) The humane killing of an animal which is diseased or disabled

132 beyond recovery for any useful purpose, or the humane killing of domestic

133 animals, by the owner thereof or by a licensed veterinarian at the request of the

134 owner thereof, or by any officer or agent of an incorporated humane society, law

135 enforcement officer, animal control officer, the operator of an animal shelter or

136 pound, a local or State health officer or a licensed veterinarian three business

137 days following the receipt of any such animal at such society, shelter or pound;

138 (6) With respect to farm animals, normal or accepted practices of animal

139 husbandry including the normal and accepted practices for the slaughter of such

140 animals for food or byproducts and the careful or thrifty management of one’s

141 herd or animals, including animal care practices common in the industry or

142 region;




 ORD/Cruelty to Animals 4/5/2024 6
143 (7) The killing by any person of any domestic animal which is found

144 outside on private, owned, or rented property on which the domestic animal is

145 trespassing, and which the animal is found injuring, worrying, or posing an

146 immediate threat to any person, domestic animal, or farm animal;

147 (8) An animal control officer trained by a licensed veterinarian in the use

148 of a tranquilizer gun, or trained police officer or animal control officer using an

149 electronic control device, when such animal is vicious or could not be captured

150 after reasonable attempts using other methods;

151 (9) Laying an equine down for medical or identification purposes;

152 (10) Normal or accepted practices of pest control, as defined in K.S.A. 2-

153 2438a(x), and amendments thereto;

154 (11) Accepted practices of animal husbandry pursuant to regulations

155 promulgated by the United States Department of Agriculture for domestic pet

156 animals under the Animal Welfare Act, Public Law 89-544, as amended and in

157 effect on July 1, 2006; or

158 (12) In situations where delay would result in unnecessary and prolonged

159 suffering of an injured or rabid animal, law enforcement officers may utilize

160 alternative means to euthanize such animal.

161 (h) Violation of TMC 6.05.100 is a Class A nonperson misdemeanor.

162 Section 2. That original § 6.05.100 of The Code of the City of Topeka, Kansas,

163 is hereby specifically repealed.

164 Section 3. This ordinance shall take effect and be in force from and after its

165 passage, approval and publication in the official City newspaper.




 ORD/Cruelty to Animals 4/5/2024 7
166 Section 4. This ordinance shall supersede all ordinances, resolutions or rules,

167 or portions thereof, which are in conflict with the provisions of this ordinance.

168 Section 5. Should any section, clause or phrase of this ordinance be declared

169 invalid by a court of competent jurisdiction, the same shall not affect the validity of this

170 ordinance as a whole, or any part thereof, other than the part so declared to be invalid.

171 PASSED AND APPROVED by the Governing Body on ____________________.
172
173 CITY OF TOPEKA, KANSAS
174
175
176
177 __________________________________
178 Michael A. Padilla, Mayor
179 ATTEST:
180
181
182
183 ________________________________
184 Brenda Younger, City Clerk




 ORD/Cruelty to Animals 4/5/2024 8
 COMMITTEE REFERRAL SHEET
 COMMITTEE REPORT

 Name of Public Health & Safety
 Committee:

 Title: Ordinance – Cruelty to Animals

Date referred
from Council
 meeting:

Date referred June 18, 2025
 from
 Committee:

  Committee Committee members Karen Hiller and Brett Kell agreed
 Action: to move forward and proceed for discussion with possible
 action at the Governing Body meeting July 8, 2025


  Comments: Committee members Christina Valdivia-Alcalá and
 David Banks were absent.

Amendments:


 Members of Councilmembers Karen Hiller (Chair), Christina
 Committee: Valdivia-Alcalá, David Banks, and Brett Kell

Agenda Date July 8, 2025
 Requested:
 CITY OF TOPEKA
 CITY COUNCIL Tonya Bailey, Sr Executive Assistant
 City Hall, 215 SE 7th St., Room 255 Tara Jefferies, Sr Executive Assistant
 Topeka, KS 66603-3914 E-mail: councilassist@topeka.org
 (785) 368-3710 www.topeka.org



 EXCERPT
CITY OF TOPEKA, Topeka, Kansas, June 18, 2025. The Public Health & Safety Committee
members met at 11:30 A.M. with the following Committee members present: Karen Hiller
(Chair) and Brett Kell. Absent: Christina Valdivia-Alcala and David Banks


 The following is an excerpt of the draft minutes from the meeting:
 APPROVAL to proceed to the Governing Body for action for Cruelty to Animals

Cruelty to Animals and Dangerous Dogs Ordinances
City Attorney Amanda Stanley spoke to two different ordinances having
proposed amendments. The purpose of the first one is to change Cruelty to
Animals’ ordinance TMC 6.15.170. It does change some definitions and the
requirements for providing fresh water, the change is on page one (a)(3).
and it changes it from on a regular basis to at all times. Also page four (c)
about then the owner if they’re reasonably known about, it may petition the
court for transfer of the animals, this deals with performance bonds which
is very important and is causing significant challenges and costs. The
second ordinance is an amendment Dangerous Dog ordinance TMC 6.15.170
(a)(2) and (b) this specifically very much about making it where we don’t
have dogs that are at Helping Hands for years without any reimbursement
for the city for those costs. They don’t get a great quality of life when
they’re on a dangerous dog hold, they don’t get time the yard and get other
things. So, we want to make sure owners that have dogs in court are paying
a responsible bond to cover their costs, as well as making it where the court
has some flexibility moving forward.

Chief of Prosecution Kelly Trussell spoke to the importance of the ordinance
amendments as it relates to the prosecution of cases.

Animal Control Supervisor Jessica Bowers shared her professional
experiences and stated a dog has been held for 19 months resulting in over
$9,000 in court costs. She stated the amendment would force owners to be
held accountable.


June 18, 2025 PHS Committee Meeting Excerpts Page 1
Committee Chair Hiller inquired about what happens to the dogs and what
will change for those dogs that have been picked up and held for long
periods of time.

Chief of Prosecution Trussell reported that the Helping Hands Humane
Society would determine whether a dog was adoptable and noted at least
99% of the dogs involved in these cases are adoptable.

Animal Control Supervisor Bowers reported Animal Control cases occupy
approximately 25% of the Humane Society’s holding capacity and the
proposed changes will help with this issue significantly. She stated Helping
Hands Humane Society Behavior Director Margaret Price strongly supports
the amendments because it considers the welfare of dogs as well as
addressing capacity issues for the humane society.

Committee member Brett Kell referenced single incidents where dogs are
labeled as dangerous. He spoke in support of assessing the animals to be
considered for foster care or released back to the owner instead of being
kenneled 24/7.

Chief of Prosecution Trussell reported if a dog is on hold and the owner
wants it to be returned, pending litigation of that charge, they can file a
motion for early release. She stated they base their decision on whether the
owner can comply with the dangerous dog conditions in order to protect the
public from the dog until it is adjudicated - whether it is actually dangerous
or not, and if they are able to comply with conditions to keep people safe
from harm, the dog is released. She noted many dogs are released when
motions are filed, however, those motions must be filed by the owner for
the dog to be released.

Animal Control Supervisor Bowers stated the ordinance allows Animal
Control Officers to seize animals at their discretion and a lot of the animals
have been dealt with multiple times. She reported keeping dogs in kennels
decreases the odds of being adopted or fostered, and dogs can be cited as
dangerous for attacking a chicken or attacking a child.

City Attorney Amanda Stanley clarified the change in process and stated as
a municipal government, they cannot seize property without a valid
ordinance in place – which in these cases are the dogs. She reported that
when owners fail to make an appearance to answer charges in court and do
not post bond for the dog the City must have a legal justification to seize


Presented at the June 18, 2025 Governing Body Meeting Page 2
the dogs and release them to the Helping Hands Humane Society so the
dogs can be adopted out to a loving family.

Chief of Prosecution Trussell reported the cost to prosecute these types of
cases was approximately $60,000 in 2023, $70,000 in 2024, and $60,000 in
2025 (January to May).

The consensus of Committee Chair Hiller and Committee member Brett Kell
was to move proposed amendments forward to Governing Body.




 ***************************




Presented at the June 18, 2025 Governing Body Meeting Page 3
Implementing the 21
 day bond
The importance of placing a bond on animal
 court holds
| presentation overview 2


3|Why is an amendment needed?
4|Effects of prolonged kennel confinement
5|Finanical impact – boarding cost
6|Financial impact- medical expenses
7|Increased animal calls
Why is an amendment needed? 3

Prevents long term kennel stays
 • 25% of Helping Hands kennels space is the housing of court hold dogs
Emotional toll on animals and staff
 • Only 2 teams trained to work with court hold animals due to safety reasons and training
 requirements
 • Longer stays result in stress and anxiety, which decreases the chance of getting adopted
Increased animal calls in the City of Topeka
 • 2025, more than 3,000 animal related calls so far
Cost – reduces the amount of money the City of Topeka is spending
 • Cost of care has gone up significantly to house animals and provide medical care
Ensures accountability to the owner
 • Shifting the responsibility to the responsible owner
Longer Animal Control call response times
 • Transport time for medical care
Effects of prolonged kennel confinement 4

• Long term isolation
• Increased anxiety
 • Self licking (excessive grooming in felines)
 • Pacing
 • Circling
 • Panting excessively
• Lowered immune system
 • Kennel cough
 • Upper respiratory infection in cats
• Signs of depression- failure to thrive
 • Changed food habits- anorexia (more popular in felines)
• C-PTSD – Canine Post traumatic stress disorder
 All the above factors hinder the chance of these animals being adopted
Financial impact- 5 year boarding cost 5


  • Total amount spent in 5
 300,000


 years for boarding has
 been $251,323 250,000



 200,000
  • If the 21 day bond was
 implemented, we would 150,000
 have spent $94,251
 100,000

  Saving the City $157,072.32
 50,000



 0
 Total amount spent 21 day bond
Financial impact- Medical expenses 6


• Every animal under court hold is the responsibility of the City
 of Topeka until released
• Last 2 years and partial 2025, around $25,070.70 has been
 spent on medical bills alone

 Real life Example:
 Court hold : 9/13/2024- 12/9/2024 (87 days)
 Total boarding cost: $815.67
 Medical care and medication: $966 dollars
 Total= 1,781.67 after 30 days subtracted from cost
Increased animal calls 7




 • Rising Animal Control calls in the City ultimately
 results in more animals on court hold

 • Increase in larger hoarding cases and failure to
 provide

 • Higher cost of living
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 July 8, 2025


DATE: July 8, 2025
CONTACT PERSON: Rhiannon Friedman, DOCUMENT #:
 Planning and
 Development Director
SECOND PARTY/SUBJECT: LB Lots, LLC PROJECT #:
CATEGORY/SUBCATEGORY 020 Resolutions / 005 Miscellaneous
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

RESOLUTION introduced by City Manager Dr. Robert M. Perez providing notice that the City is
considering establishing a Reinvestment Housing Incentive District (“RHID”) for LB Lots, LLC;
adopting a plan for the development of housing and public facilities in the proposed RHID; and
establishing the date and time of a public hearing.

Voting Requirement: Action requires at least six (6) votes of the Governing Body.

(Approval of the resolution would set a public hearing date for August 12, 2025, to entertain public comment.
Notice will be published in the Topeka Metro Newspaper.)

VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to follow state law and set a Public Hearing to consider the establishment of a reinvestment housing
incentive district ("RHID") for LB Lots, LLC.
STAFF RECOMMENDATION:
Staff recommends the Governing Body approve the Resolution setting the Public Hearing.
BACKGROUND:
LB Lots, LLC has applied for reinvestment housing incentives pursuant to the Reinvestment Housing Incentive
District Act, K.S.A. 12-5241 et seq. The Secretary of Commerce has authorized the City to proceed with
considering the establishment of the RHID and adopting a plan for housing facilities.

The next step in the process is to set a public hearing to consider public comment, publish a hearing notice in the
Topeka Metro Newspaper and notify the Shawnee County Commission and the Board of Education of USD 437.

The public hearing will be on August 12th, 2025.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable.

ATTACHMENTS:
Description
Resolution - Setting Public Hearing Date - LB Lots, LLC RHID
RHID Housing Dev. Plan Application - LB Lots, LLC RHID
LB Lots, LLC RHID Resolution 9639 Approving Submittal to KDOC
KS DOC Approval of District Creation
RHID District Creation Application - LB Lots, LLC
COT RHID Policy (Resolution No. 9627)
 1 0(Published in the Topeka Metro News __________________)
 2
 3 RESOLUTION NO. ________
 4
 5 A RESOLUTION introduced by City Manager Dr. Robert M. Perez providing notice that
 6 the City is considering establishing a Reinvestment Housing
 7 Incentive District (“RHID”) for LB Lots, LLC; adopting a plan for the
 8 development of housing and public facilities in the proposed RHID;
 9 and establishing the date and time of a public hearing.
10
11 WHEREAS, on April 8, 2025, the Kansas Secretary of Commerce determined that

12 the findings by the Governing Body articulated in Resolution No. 9639 meet the

13 requirements of K.S.A. 12-5244(c) and that the Governing Body may proceed with

14 establishing the RHID; and

15 WHEREAS, the City has prepared a plan for the development of housing and

16 public facilities in the proposed RHID in accordance with the provisions of the Kansas

17 Reinvestment Housing Incentive District Act, K.S.A. 12-5241 et seq.

18 NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE

19 CITY OF TOPEKA, KANSAS, that:

20 Section 1. Establishment of the LB Lots, LLC RHID. Pursuant to K.S.A. 12-

21 5245(a), the proposed RHID will be established within the boundaries of the real estate

22 legally described and attached in Exhibit A. A map depicting the existing parcels of real

23 estate in the proposed RHID is attached as Exhibit B. A list of the existing assessed

24 valuation of the real estate in the proposed RHID and the names and addresses of the

25 owners of record of all the real estate parcels within the proposed RHID is attached as

26 Exhibit C.

27 Section 2. Proposed Plan (“Plan”). The Governing Body further declares its intent

28 to adopt the Plan that is filed in the office of the City Clerk and available for public




 RES/Set PH for LB Lots, LLC RHID 7/8/25 1
29 inspection during normal business hours. A description of the housing and public facilities

30 project proposed to be constructed is attached as Exhibit D. A summary of the contractual

31 assurances by the developer and the comprehensive feasibility analysis are attached as

32 Exhibit E.

33 Section 3. Funding Agreement. Pursuant to the RHID Policy adopted in

34 Resolution No. 9379, the Governing Body has considered the funding agreement that

35 requires the developer to reimburse the City for the costs in analyzing and effecting the

36 RHID’s creation.

37 Section 4. Public Hearing. Notice is hereby given that a public hearing will be

38 held to consider the establishment of LB Lots RHID and adoption of the Plan. The hearing

39 will take place in the City Council Chambers, 214 SE 8th Street, Topeka, Kansas, at 6:00

40 p.m. on August 12, 2025. Members of the public are invited to review the Plan and

41 comment at the public hearing. At the conclusion of the public hearing, the Governing

42 Body may establish the RHID and adopt the Plan.

43 Section 5. Publication; Notification to Entities. The City Clerk is directed to publish

44 this resolution, including the exhibits, one time in the Topeka Metro News not less than

45 one week or more than two weeks preceding the date of the public hearing. The City

46 Clerk is also directed to deliver a certified copy of this resolution to: (a) the City Planning

47 Commission; (b) the Board of Education of USD 437; and the Board of Commissioners

48 for Shawnee County.

49 Section 6. Effective Date. This resolution shall take effect after its adoption by

50 the Governing Body.

51




 RES/Set PH for LB Lots, LLC RHID 7/8/25 2
52 ADOPTED and APPROVED by the Governing Body on ________________.
53 CITY OF TOPEKA, KANSAS
54
55
56
57
58 Michael A. Padilla, Mayor
59
60 ATTEST:
61
62
63
64 ______________________________
65 Brenda Younger, City Clerk




 RES/Set PH for LB Lots, LLC RHID 7/8/25 3
 EXHIBIT A
(Legal Description)
 EXHIBIT B
(Map; Existing Parcels in Proposed RHID)
 EXHIBIT C
(Parcels of Proposed District)
 EXHIBIT D
(Description of Housing; Public Facilities)
 EXHIBIT E
 (Contractual Assurances; Feasibility Analysis)

The Governing Body will enter into a development agreement with the developer. This
agreement will include the project construction schedule, a description of the project and
the financial obligations of the developer and financial and administrative support from
the City.

The City’s financial advisor has prepared a financial analysis that is available in the City
Clerk’s office. The financial advisor has determined that, pursuant to K.S.A. 12-
5245(a)(7) and based upon a review of information provided by the developer, the Plan’s
benefits and RHID revenue and other available revenues are expected to exceed or be
sufficient to pay for the Plan’s project costs.
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 APPLICANT: LB Lots, LLC

 ADDRESS: 3024 SW Wanamaker Rd. Suite 300, Topeka KS 66614

 785-228-7916
 PHONE #: ______________________________________________________________

 jsourk@midwest-health.com
 E-MAIL ADDRESS: ___________________________________________________________________

 Jennifer Sourk
 CONTACT PERSON: ____________________________________________________________

 Lauren's Bay
 PROJECT NAME: _______________________________________________________________________




 Please complete the following items.

 1. Provide a narrative describing the overall development plan specifically addressing how the
 plan meets the policy goals of the Housing Study.

 Lauren's Bay development was established 20 years ago and has been unsuccessful in development
 due to special assessments, costs to build and market conditions. With RHID, thie developer will be
 able to construct 15 homes on the 16 lots, priced above $250,000 for sale, which the housing study
 indicates that there is a "substantial undersupply."

 The construction will be as follows:
 Ten 2,800 sq. ft. homes with basements
 Two 3,200 sq. ft. homes with basements
 Three 4,000 sq. ft. homes with basements

 Construction will begin on the 10 homes with the larger homes being custom designed homes.




 City of Topeka RHID Housing Development Plan Application 1 RESOLUTION NO. 9379
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 2. Provide a legal description of the proposed project area if such project area is not
 coterminous with the district boundaries.

 Attachment 1




 3. As Exhibit A, include a map of the proposed project area if such project area is not
 coterminous with the district boundaries.


 4. As Exhibit B, attach a table (Excel format preferred) listing (i) each parcel within the proposed
 project area, listing the current Shawnee County assessed valuation of land and
 improvements separately and (ii) the property owner’s name and address for each parcel.


 5. As Exhibit C, include a narrative and a graphical description of the housing and public
 facilities that the developer will construct or improve, and the location of each within the
 project area.




 City of Topeka RHID Housing Development Plan Application 2 RESOLUTION NO. 9379
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 6. Provide a narrative describing any improvements the developer expects the City to make to
 support the planned project, including any on or off-site public infrastructure and
 coordination with other public agencies, etc.
 None




 7. Identify a listing of names, addresses and specific interests in real estate in the project area
 of the housing developer(s) responsible for development of the housing and public facilities
 in the project area.

 • For the purposes of this requirement, “housing developer(s)” means both the name
 of the business entity or entities, and the natural person comprising the ownership
 of such entity or entities.



 Name Address Related Interests


 LB Lots, LLC 3024 SW Wanamaker Rd. Suite 300
 Topeka, KS 66614


 Klaton Properties, LLC 3024 SW Wanamaker Rd. Suite 300
 Topeka, KS 66614


 3420 Fairlawn, LLC 3024 SW Wanamaker Rd. Suite 300
 Topeka, KS 66614


 James A. Klausman 3024 SW Wanamaker Rd. Suite 300
 Topeka, KS 66614




 City of Topeka RHID Housing Development Plan Application 3 RESOLUTION NO. 9379
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 8. As Exhibit D, provide a detailed total development cost budget for the housing and other
 improvements to be constructed including an identification of costs for which the developer
 will seek reimbursement from RHID proceeds.


 9. Provide a narrative describing all public incentive sought in support of the planned project
 (including those that might be provided by other government agencies, foundation or non-
 profits), including identification of whether the developer seeks potential bond financing
 related to the RHID.
 RHID and CID to refinance the special assessments




 10. As Exhibit E, attach a detailed construction schedule, identifying any phasing of construction
 anticipated.

 11. As Exhibit F, attach a detailed financial pro forma, showing the operation of the project over
 the lift of the RHID, including sufficient detail on assumptions so the City may determine,
 among other things, the developer’s expectations for the number and potential valuation of
 housing units to be constructed, the developer’s expected private financing for the project
 (including debt, equity and other sources), and sufficient other detail to permit the City to
 make the required statutory finding as provided in K.S.A 12-5245(a)(7).



 City of Topeka RHID Housing Development Plan Application 4 RESOLUTION NO. 9379
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 12. Provide a detailed description of the contractual assurances the developer is willing to make,
 including any financial guarantees it is willing to provide, to “guarantee the financial
 feasibility” of the project, all as required by K.S.A 12-5245(a)(6) (together, the “Plan Pre-
 Application”), along with commercially reasonable information evidencing developer’s
 financial and operational capabilities to effect the proposed project as presented.
 Developer has placed funds into an escrow account in order demonstrate its financial willingness to
 fund the project.




 CERTIFICATION OF APPLICANT

 APPLICANT HAS RECEIVED AND REVIEWED THE CITY'S RURAL HOUSING INCENTIVE DISTRICT
 POLICY (RESOLUTION NO. 9379). THE APPLICANT UNDERSTANDS AND AGREES TO THE
 TERMS OF THE POLICY, INCLUDING PAYMENT OF THE REQUIRED FEES.

 AS OF THE DATE OF APPLICANT'S EXECUTION OF THIS APPLICATION, TO THE BEST OF THE
 APPLICANT’S KNOWLEDGE, THE INFORMATION CONTAINED WITHIN THIS APPLICATION IS
 TRUE AND CORRECT.




 By: _____________________________________________
 Signature of Authorized Agent for Entity


 Title: ______________________________________
 General Counsel

 6/1/2025
 Date: ______________________________________




 STATE OF ___________

 COUNTY OF ________________
 This document was acknowledged before me on ________________ by _________________
 ____________________________________________

 Notary Public
 My commission expires: __________

 City of Topeka RHID Housing Development Plan Application 5 RESOLUTION NO. 9379
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 "UUBDINFOU
 Lot 2, Block A, Lauren’s Bay Subdivision Number 2, In the City of Topeka, Shawnee County,
 Kansas
 Lot 3, Block A, Lauren’s Bay Subdivision Number 2, In the City of Topeka, Shawnee County,
 Kansas
 Lot 1, Block A, Lauren’s Bay Subdivision, In the City of Topeka, Shawnee County, Kansas
 Lot 2+, Block A, Lauren’s Bay Subdivision, In the City of Topeka, Shawnee County, Kansas
 Lot 12, Block A, Lauren’s Bay Subdivision, In the City of Topeka, Shawnee County, Kansas
 Lot 13, Block A, Lauren’s Bay Subdivision, In the City of Topeka, Shawnee County, Kansas
 Lot 11, Block B, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County,
 Kansas
 Lot 12, Block B, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County,
 Kansas
 Lot 13, Block B, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County,
 Kansas
 Lot 14, Block B, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County,
 Kansas
 Lot 20, Block B, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County,
 Kansas
 Lot 21, Block B, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County,
 Kansas
 Lot 1, Block C, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County, Kansas
 Lot 2, Block C, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County, Kansas
 Lot 3, Block C, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County, Kansas
 Lot 5, Block C, Lauren’s Bay Estates Subdivision, In the City of Topeka, Shawnee County, Kansas
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 Exhibit A
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 Exhibit B




 1442004004027000 120 Y SW Laurens Way Klaton Real Estate 13,240

 1442004004028000 121 Y SW Laurens Way Klaton Real Estate 11,880
 1442004005052010 Y SW Lincolnshire Rd Klaton Real Estate

 1442004005052000 123 Y SW Lincolnshire Rd Klaton Real Estate 21,000

 1442004005063000 124 Y SW 44th St Klaton Real Estate 11,710

 1442004005064000 125 Y SW 44th St Klaton Real Estate 11,710

 1492901006021000 92 Y 4640 SW Verna Ln 3420 SW Fairlawn 12,840

 1492901006014000 93 Y 6215 SW 46th Ct 3420 SW Fairlawn 13,410

 1492901006013000 94 Y 6211 Sw 46th Ct 3420 SW Fairlawn 12,600

 1492901006012000 95 Y 6207 SW 46th Ct 3420 SW Fairlawn 11,630

 1492901006020000 99 Y 4636 SW Verna Ln 3420 SW Fairlawn 11,930

 1492901006011000 100 Y 6203 SW 46th Ct 3420 SW Fairlawn 11,360

 1492901007005000 103 Y 6038 SW 47th St LB Lots 13,600

 1492901007007000 105 Y 4644 SW Shenandoah Ct LB Lots 12,970

 1492901007008000 106 Y 4640 SW Shenandoah Ct LB Lots 12,750

 1492901007009000 107 Y 4636 SW Shenandoah Ct LB Lots 12,010
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 Lauren’s Bay
 Subdivision

 Topeka, KS
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 CEDAR HILL




 • 1936 Sq ft
 • 3/3/3 unfinished basement
 • 54’ x 54'
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 COTTER MODERN




 • 1976 sq ft
 • 3/2.5/3 Slab on Grade
 • 60.5’x 64’5”
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 ELWAY




 • 1826 sq ft
 • 3/2/3 Slab on Grade
 • 61’x62’
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 ELWAY GLENN




 • 1861 sq ft
 • 3/2/3 unfinished basement
 • 61’x68’
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 HESTER




 • 1720 sq ft
 • 3/2/3 unfinished basement
 • 62’x55.5’
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 JACKSON MODERN




 • 2176 sq ft
 • 4/2/3 slab on grade
 • 64’x64’
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




Lake House Plan
2297 sq ft

3/2.5/3 optional basement

67’6” x 85’4”
Docusign Envelope ID: C0D67996-57B6-4A52-9D0B-E296AF027F7E




 Exhibit E



 Upon ﬁnal approval of the RHID, the following schedule:

 All lots go on the market listed by a Realtor within 30 days of approval.

 Construction, subject to permits, will begin on the initial 1-3 homes within 60 days of RHID
 approval.

 Based upon historical absorption in the market, the following is the timeline of
 construction:

 4 homes constructed by 12/31/2025

 4 homes constructed and sold in 2026

 4 homes constructed and sold in 2027

 3 homes constructed and 4 homes sold in 2028

 1 homes sold in 2029

 Developer will construct homes faster is the absorption experience is better than historical
 data shows.
 EXHIBIT B
(Map; Existing Parcels in Proposed RHID)
Docusign Envelope ID: 7D0B4467-906D-47AE-BFC7-05588F174768




 Department of Commerce Phone: (785) 296-3481
 1000 S.W. Jackson St., Suite 100 Fax: (785) 296-5055
 Topeka, KS 66612-1354 KansasCommerce.gov
 David C. Toland, Secretary Laura Kelly, Governor


 April 8, 2025

 Rhiannon Friedman
 Planning and Development Director
 City of Topeka
 620 SE Madison St Ste 11
 Topeka, KS 66607

 RE: Request for Approval of Reinvestment Housing Incentive District in Topeka, Kansas

 Dear Ms. Friedman:

 This will acknowledge receipt of the City of Topeka’s application dated April 1, related to
 participation in the Kansas Reinvestment Housing Incentive District Act.

 I have reviewed Resolution No. 9639 as passed by the governing body and submitted to the
 Kansas Department of Commerce (Commerce) pursuant to the Reinvestment Housing Incentive
 District Act found at K.S.A. 12-5244 et seq. I have further reviewed the 2022 Housing Needs
 Analysis (Analysis) prepared by the City and upon which the Resolution was based. The process
 of establishing a Reinvestment Housing Incentive District requires the Analysis to summarize
 and determine the nature and extent of housing needs within the community. The Analysis must
 then be adopted by the governing body and is subject to the review and approval of the Secretary
 of Commerce. The Act sets out four findings and determinations which must be included in the
 Analysis and adopted by the City.

 Based on my review of the original application material and supplemental information provided
 by the City of Topeka, I hereby agree with and approve the findings set forth in the Resolution
 passed by the City of Topeka to wit:

 1. There is a shortage of quality housing, including affordable single family and multi-family
 apartment units, at various price ranges in the City of Topeka despite the best efforts of public
 and private housing developers;

 2. The shortage of quality housing can be expected to persist and that additional financial
 incentives are necessary in order to encourage the private sector to construct or renovate housing
 development in the City of Topeka;

 3. The shortage of quality housing is a substantial deterrent to the future economic growth and
 development of the City of Topeka; and
Docusign Envelope ID: 7D0B4467-906D-47AE-BFC7-05588F174768




 4. The future economic well-being of the City of Topeka depends on the governing body
 providing additional incentives for the construction or renovation of quality housing in the City
 of Topeka.

 Commerce believes the Analysis and findings by the governing body of the City of Topeka meet
 the requirements set forth in K.S.A. 12-5244(a) and this constitutes the approval required by
 K.S.A. 12-5244(c) for the District as detailed in Resolution No. 9639. The application for
 approval of the findings required for the establishment of the Reinvestment Housing Incentive
 Districts as set forth in the application is hereby approved. This approval is predicated solely
 upon the information and data received from the City of Topeka.

 If you have any questions regarding this matter, please let me know.

 Sincerely,



 David C. Toland
 Lt. Governor and Secretary

 cc: Ryan Vincent (KHRC)
 Robert North
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 July 8, 2025


DATE: July 8, 2025
CONTACT PERSON: Josh McAnarney, DOCUMENT #:
 Budget and Finance
 Division Manager
SECOND PARTY/SUBJECT: TMTA Revenue Neutral PROJECT #:
 Rate (RNR) - 2026
 Proposed Budget
CATEGORY/SUBCATEGORY 020 Resolutions / 005 Miscellaneous
CIP PROJECT: No
ACTION OF COUNCIL: Discussion 07-01-25. JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

RESOLUTION introduced by City Manager Dr. Robert M. Perez, notifying the County Clerk of: (1) a
proposed intent to exceed the revenue neutral rate for the Topeka Metro Transit Authority (TMTA); (2)
the proposed tax rate; and (3) the date, time and location of the public hearing to consider adopting a
budget that exceeds the revenue neutral rate.

Voting Requirement: Action requires at least six (6) votes of the Governing Body.

(Approval would notify the County Clerk that the City, as the entity responsible for levying a tax on behalf of
the TMTA, is considering adopting a 2026 budget that would include exceeding the TMTA's revenue neutral
rate (RNR).)

VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Approval would notify the County Clerk that the City, as the entity responsible for levying a tax on behalf of the
TMTA, is considering adopting a 2026 budget that would include exceeding the TMTA's revenue neutral rate
(RNR).)
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the resolution.
BACKGROUND:
The City is responsible for levying a tax on behalf of the TMTA in the amount of 4.2 mills, the proceeds of which
are used by the TMTA for transit services. The levy is included as part of the City's budget. As such, K.S.A. 79-
2988, as amended, prohibits the City from imposing a tax rate in excess of the TMTA's RNR unless certain
procedures are followed. Those procedures include notifying the County Clerk, holding a public hearing and
passing a resolution should the body decide to adopt a 2026 budget that includes a tax levy for the TMTA that
exceeds the TMTA's RNR. The first procedural step is to notify the County Clerk of the Governing Body's intent,
identify a proposed tax rate, and indicate the date, time and location of the public hearing. Passing this Resolution
does not mean that the Governing Body is obligated to adopt a budget that includes exceeding the TMTA's RNR
BUDGETARY IMPACT:
Notification to the County Clerk has no budget implications.
SOURCE OF FUNDING:
Not Applicable.

ATTACHMENTS:
Description
Resolution
TMTA Operating Budget FY 2026 (July 2025 - June 2026)
 1 RESOLUTION NO. _______
 2
 3 A RESOLUTION introduced by City Manager Dr. Robert M. Perez notifying the County
 4 Clerk of: (1) a proposed intent to exceed the revenue neutral rate for
 5 the Topeka Metro Transit Authority (TMTA); (2) the proposed tax
 6 rate; and (3) the date, time and location of the public hearing to
 7 consider adopting a budget that exceeds the revenue neutral rate.
 8
 9 WHEREAS, pursuant to Topeka Municipal Code Section A9-2, the Governing

10 Body must levy a tax of 4.2 mills, the proceeds of which are used by the TMTA for transit

11 services; and

12 WHEREAS, the TMTA mill levy is included in the City’s budget for calendar year

13 2026; and

14 WHEREAS, K.S.A. 79-2988 prohibits a taxing subdivision from levying a tax rate

15 in excess of the revenue neutral rate (“RNR”) determined by the County Clerk unless

16 certain procedures are followed; and

17 WHEREAS, K.S.A. 79-2988 requires the County Clerk, by June 15, 2025, to notify

18 the TMTA of the TMTA’s RNR; and

19 WHEREAS, the TMTA has requested that the Governing Body notify the County

20 Clerk of a proposed intent to exceed the TMTA’s RNR which is 3.999; and

21 WHEREAS, on July 1, 2025, the Governing Body met to discuss the TMTA’s

22 request; and

23 WHEREAS, K.S.A. 79-2988 requires the Governing Body to notify the County

24 Clerk on or before July 20, 2025.

25 NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE

26 CITY OF TOPEKA, KANSAS that this Resolution shall constitute notice to the County

27 Clerk of the Governing Body’s proposed intent to adopt a resolution exceeding the



 RES/Notification to County Clerk
 TMTA RNR 6/16/2025 1
28 TMTA’s RNR.

29 BE IT FURTHER RESOLVED THAT:

30 1. The Governing Body adopts a proposed tax rate for the TMTA at 4.2 mills.

31 2. The public hearing to entertain public comment regarding possible adoption of

32 a 2026 budget that exceeds the TMTA’s RNR of 3.999 shall take place on August 6th,

33 2025, at 6:00 p.m. in the City Council Chambers, 214 SE 8th Street, Topeka, Kansas.

34 3. The City Clerk is directed to provide a certified copy of this Resolution to the

35 County Clerk on or before July 20, 2025.

36 4. This resolution shall take effect and be in force immediately upon its adoption.

37

38 ADOPTED and APPROVED by the Governing Body on ________________.


39 CITY OF TOPEKA, KANSAS
40
41
42
43 ________________________________
44 Michael A. Padilla, Mayor
45 ATTEST:
46
47
48
49 _______________________________
50 Brenda Younger, City Clerk




 RES/Notification to County Clerk
 TMTA RNR 6/16/2025 2
Topeka Metropolitan Transit Authority Final
Operating Budget - Submit to City of Topeka
Fiscal Year 2026 (July 2025 through June 2026)




 EXPENSE CATEGORY FY-2025 Budget FY-2026 Budget Budget Variance Percent Change

Wages 4,145,568 4,535,916 390,348 9.4%
Fringe Benefits 2,408,887 2,640,230 231,344 9.6%
Maintenance Services 1,329,458 473,969 (855,489) -64.3%
Administration & Advertising 101,814 98,214 (3,600) -3.5%
Professional Services 530,836 624,539 93,703 17.7%
Parts & Supplies 1,471,089 1,502,372 31,283 2.1%
Insurance 235,029 225,465 (9,564) -4.1%
Utilities 152,042 152,498 456 0.3%
Total Operating Expenses 10,374,723 10,253,203 (121,519) -1.2%

Capital Purchases 5,328,061 3,555,464 (1,772,597) -33.3%

Total Expenses 15,702,784 13,808,667 (1,894,116) -12.06%




 REVENUE CATEGORY FY-2025 Budget FY-2026 Budget Budget Variance Percent Change

Operating Revenue
  Fares 688,080 693,480 5,400 0.8%
  Advertising, Interest & Miscellaneous 894,147 967,646 73,499 8.2%
Federal Funds 2,900,000 2,900,000 0 0.0%
State & Local Funds 853,693 736,037 (117,656) -13.8%
Mill Levy 6,847,385 7,075,072 227,687 3.3%

Total Revenues 12,183,305 12,372,235 188,930 1.55%

Excess/(Deficit) (3,519,479) (1,436,432) 2,083,047 -59.19%
Topeka Metropolitan Transit Authority Final
Mill Levy Request - Submit to City of Topeka
Based on Estimated Assessed Valuation
Fiscal Year 2026


Since our budget is on a fiscal year basis and the mill levy is on a calendar year basis,
the budget for the following fiscal year must also be considered. This results in a levy
different from the requirement for the upcoming fiscal year.

All mills are based on the estimated assessed valuation.

The projections for Motor Vehicle, Ad Valorem, Recreational Vehicle taxes, deliquencies
and the Neighborhood Revitalization Act (NRA) have been included in the calculation.



 Local Funds Required FY2026 2026 FY2027

Wages & Benefits 7,176,146 7,391,431 7,606,715

All Other Expenses 6,632,521 6,831,497 7,030,472

Total Expenses 14,222,927

Less: Funds on Hand - 1/1/26 Estimate 844,020
 Budgeted Revenues & Funding 2,648,582
 Motor Vehicle Taxes 500,597
 Delinquency Tax Receipts 85,000
 Recreational & Tagged Vehicle 3,322
 16/20M Tagged Vehicles 1,179
 Watercraft 1,846
 CMV Fees 21,960
 Excise Tax 9,331
 IRB Estimate 0
 10,107,091

Plus: NRA Rebate 73,639
 Delinquency Expectation 1.510% 100,308
 Other 0

Funds Required for Calendar Year 10,281,038 6.500 (limited to 4.2)

 Levy Requested

July 1, 2025 Valuation Estimate $1,581,647,989 7,092,209 Initial Mill Levy Calculation
Levy Requested 4.200 6,642,922
 7,075,072 93% 7% Final Mill Levy Calculation
Tax Year 2022 Revenue Neutral Rate Calculation Tax Year 2022 Mill Levy Before Other Taxes FY2022 Mill Levy Including Other Taxes
 $4,988,277.31 $5,154,042.00 $5,453,976.00


Tax Year 2023 Revenue Neutral Rate Calculation FY2023 Mill Levy Before Other Taxes FY 2023 Mill Levy Including Other Taxes
 $5,155,341.64 $5,591,819.96 $5,900,446.97


Tax Year 2024 Revenue Neutral Rate Calculation FY2024 Mill Levy Before Other Taxes FY 2024 Mill Levy Including Other Taxes
 $5,618,471.28 $6,082,722.75 6,319,144.00

Tax Year 2025 Revenue Neutral Rate Calculation FY2025 Mill Levy Before Other Taxes FY 2025 Mill Levy Including Other Taxes
 $6,126,651.83 $6,361,733.06 6,847,385.00

Tax Year 2026 Revenue Neutral Rate Calculation FY2026 Mill Levy Before Other Taxes FY 2026 Mill Levy Including Other Taxes
 $6,357,115.64 $6,642,921.55 7,092,209.44




Final Mill Levy Calculation for 2026 Take the FY25 Mill Levy Amount times 7% We receive roughly 7% of our Mill Levy Income in July to Dec time period.
 Take the FY26 Mill Levy Amount times 93% We receive roughly 93% of our Mill Levy Income in Jan to June time period.

FY25 $479,316.95
FY26 $6,595,754.78

Total Mill Levy for FY26 $7,075,071.73

Amount To Be Subtracted for 93% 7% Calculation $17,137.71




NRA Rebate Calculation $73,639
Take Line 7 on the Clerk's Info for the
upcoming year divided by 1,000 and then
multiply by our mill levy rate.


 Delinquency Expectation - Using 1.51% from Line on Delinquency Tax Receipts - Using $85,000 per
 the Clerk's Info City expectation. This is an accurate estimate.
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 July 8, 2025


DATE: July 8, 2025
CONTACT PERSON: Josh McAnarney, DOCUMENT #:
 Budget and Finance
 Division Manager
SECOND PARTY/SUBJECT: City of Topeka Revenue PROJECT #:
 Neutral Rate (RNR) -
 2026 Proposed Budget
CATEGORY/SUBCATEGORY 020 Resolutions / 005 Miscellaneous
CIP PROJECT: No
ACTION OF COUNCIL: Discussion 07-01-25. JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

RESOLUTION introduced by City Manager Dr. Robert M. Perez, notifying the County Clerk of: (1) a
proposed intent to exceed the revenue neutral rate for the City of Topeka’s 2026 budget; (2) the
proposed tax rate; and (3) the date, time and location of the public hearing to consider adopting a budget
that exceeds the revenue neutral rate.

Voting Requirement: Action requires at least six (6) votes of the Governing Body.

(Approval would notify the County Clerk of the Governing Body's intent to consider adopting a budget for 2026
that exceeds the Revenue Neutral Rate (RNR).)

VOTING REQUIREMENTS:
Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to notify the County Clerk of the Governing Body's intent to consider adopting a budget for 2026 that
exceeds the revenue neutral rate (RNR) provided by the County Clerk.
STAFF RECOMMENDATION:
Staff recommends the Governing Body move to approve the resolution.
BACKGROUND:
KSA 79-2988, as amended, requires the County Clerk, by June 15, 2025, to notify the City of the City's 'revenue
neutral rate' (RNR) for purposes of adopting the 2025 budget. If the Governing Body chooses to consider
exceeding this RNR, state law requires compliance with certain procedures, including notifying the County Clerk,
holding a public hearing and passing a resolution should the body decide to adopt a 2026 budget that exceeds the
RNR. The first procedural step is to notify the County Clerk of the Governing Body's intent, identify a proposed
tax rate, and indicate the date, time and location of the public hearing. Passing this Resolution does not mean that
the Governing Body is obligated to adopt a budget that exceeds the RNR.
BUDGETARY IMPACT:
Notification to the County Clerk which has no budget implications.
SOURCE OF FUNDING:
Not Applicable.

ATTACHMENTS:
Description
Resolution
Presentation (July 1, 2025 GB Meeting)
 1 RESOLUTION NO. _______
 2
 3 A RESOLUTION introduced by City Manager Dr. Robert M. Perez notifying the County
 4 Clerk of: (1) a proposed intent to exceed the revenue neutral rate for
 5 the City of Topeka; (2) the proposed tax rate; and (3) the date, time
 6 and location of the public hearing to consider adopting a budget that
 7 exceeds the revenue neutral rate.
 8
 9 WHEREAS, K.S.A. 79-2988 prohibits a taxing subdivision from levying a tax rate

10 in excess of the revenue neutral rate (“RNR”) determined by the County Clerk unless

11 certain procedures are followed; and

12 WHEREAS, K.S.A. 79-2988 requires the County Clerk, by June 15, 2025, to notify

13 the City of the City’s RNR; and

14 WHEREAS, on July 1, 2025, the Governing Body met to discuss the RNR and

15 whether to consider notifying the County Clerk of the City’s propose intent to adopt a 2026

16 budget that exceeds the RNR of 35.183; and

17 WHEREAS, K.S.A. 79-2988 requires the Governing Body to notify the County

18 Clerk on or before July 20, 2025.

19 NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE

20 CITY OF TOPEKA, KANSAS that this Resolution shall constitute notice to the County

21 Clerk of the Governing Body’s proposed intent to adopt a resolution exceeding the City’s

22 RNR.

23 BE IT FURTHER RESOLVED THAT:

24 1. The Governing Body adopts a proposed tax rate of 37.956 mills.

25 2. The public hearing to entertain public comment regarding possible adoption of

26 a 2026 budget that exceeds the RNR of 35.183 shall take place on August 26, 2025, at

27 6:00 p.m. in the City Council Chambers, 214 SE 8th Street, Topeka, Kansas.




 RES/Notification to County Clerk RNR 6/16/2025 1
28 3. The City Clerk is directed to provide a certified copy of this Resolution to the

29 County Clerk on or before July 20, 2025.

30 4. This resolution shall take effect and be in force immediately upon its adoption.

31 ADOPTED and APPROVED by the Governing Body on ________________.


32 CITY OF TOPEKA, KANSAS
33
34
35
36 ________________________________
37 Michael A. Padilla, Mayor
38 ATTEST:
39
40
41
42 _______________________________
43 Brenda Younger, City Clerk




 RES/Notification to County Clerk RNR 6/16/2025 2
 Mill Levy and Revenue
Neutral Rate Information
General Information 2


• SNCO provides the total assessed property valuations and the
 revenue neutral rate (RNR)

• RNR is the tax rate that would generate the same property tax
 revenue as what was collected the previous year

• Council votes whether to possibly exceed the RNR, sets maximum
 mill levy rate, and a public hearing date
General Information 3


• Property Tax in FY 2024 accounted for 32% of General Fund Revenue

• 1 mill = $1,510,192.51

• Current COT Mill Rate = 36.956
 • General Fund Mill = 26.557
 • Debt Service Mill = 9.718
 • Special Liability Mill = .681

• Revenue neutral rate = 35.183
 • If the City maintains the current rate instead of the revenue neutral rate, it
 would generate $2,677,571.32 more in property taxes.
Cost to Residential Property Owners for COT Portion 4


 $150,000 $200,000 $250,000 $300,000
 Various Mill Rates Appraised Appraised Appraised Appraised
 Property Property Property Property

RNR Rate @ 35.183 $606.91 $809.21 $1,011.51 $1,213.81

Current COT Mill Rate @ 36.956 $637.49 $849.99 $1,062.49 $1,274.98

+1 Mill Rate @ 37.956 $654.74 $872.99 $1,091.24 $1,309.48

+/- 1 from Current Mill Rate $17.25 $23.00 $28.75 $34.50
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 July 8, 2025


DATE: July 8, 2025
CONTACT PERSON: Mat Mullen, Senior DOCUMENT #:
 Attorney
SECOND PARTY/SUBJECT: Dynamic Core TIF PROJECT #:
 Redevelopment District
 - Removal of Property
CATEGORY/SUBCATEGORY 014 Ordinances – Non-Codified / 005 Miscellaneous
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:

DISCUSSION regarding the removal of certain real property from the Dynamic Core Redevelopment
District.

(Approval would remove the listed properties from the Dynamic Core TIF District because the properties have
been approved for participation in the neighborhood revitalization rebate program.)

VOTING REQUIREMENTS:
Discussion only. Action requires at least six (6) votes of the Governing Body.
POLICY ISSUE:
Whether to comply with Ordinance No. 20228's requirement that the Governing Body remove properties from the
Dynamic Core TIF District that meet the criteria for a property tax rebate in accordance with the Neighborhood
Revitalization Program (NRP)
STAFF RECOMMENDATION:
Discussion only. Staff recommends the Governing Body move to approve the ordinance as part of the Consent
Agenda.
BACKGROUND:
The ordinance establishing the Dynamic Core (downtown) TIF District requires that the Governing Body remove
properties from the TIF if the properties meet the criteria for the NRP. Seven properties meet that criteria. As
such, they should be removed from the District.
BUDGETARY IMPACT:
There is no budgetary impact to the City.
SOURCE OF FUNDING:
Not Applicable.

ATTACHMENTS:
Description
Ordinance
 1 (Published in the Topeka Metro News on _______________________________)
 2
 3 ORDINANCE NO. ____________
 4 AN ORDINANCE introduced by City Manager Dr. Robert M. Perez, removing
 5 certain real property from the Dynamic Core Redevelopment
 6 District.
 7
 8 WHEREAS, Ordinance No. 20228 – which establishes the Dynamic Core

 9 Redevelopment District (“District”) – requires the Governing Body to remove properties

10 from the District that meet the criteria for a property tax rebate in accordance with a

11 Neighborhood Revitalization Program (“NRP”); and

12 WHEREAS, seven properties located in the District have satisfied the requirements

13 for securing an NRP rebate; and

14 WHEREAS, K.S.A. 12-1771(g) authorizes the Governing Body to remove real

15 property from a redevelopment district.

16 NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE

17 CITY OF TOPEKA, KANSAS, that:

18 Section 1. The following properties are removed from the District:

19 735 S. Kansas Ave. (AIM Strategies Inc.)
20 913 S. Kansas Ave. (AIM Strategies Inc.)
21 214-216 S.W. 7th St. (Beckley Chiropractic)
22 424 S. Kansas Ave. (QOZB L.L.C.)
23 206 S.W. Harrison St. (Shawn & Sara Fields)
24 222 S.W. 7th St. (Wheat State Real Estate L.L.C.)
25
26 Section 2. The City Clerk is directed to provide a copy of the Ordinance to the
27 County Clerk.
28 Section 3. This Ordinance shall take effect and be in force from and after its

29 passage, approval and publication in the official city newspaper.

30 PASSED and APPROVED by the Governing Body on _______________________.
 ORD/Removal of Properties
 Dynamic Core TIF District
 06/23/2025 1
31
32
33
34 CITY OF TOPEKA, KANSAS
35
36
37
38 _________________________________
39 Michael Padilla, Mayor
40 ATTEST:
41
42
43
44 __________________________________
45 Brenda Younger, City Clerk
46
47
48
49




 ORD/Removal of Properties
 Dynamic Core TIF District
 06/23/2025 2
 City of Topeka
 Council Action Form
 Council Chambers
 214 SE 8th Street
 Topeka, Kansas 66603
 www.topeka.org
 July 8, 2025


DATE: July 8, 2025
CONTACT PERSON: DOCUMENT #:
SECOND PARTY/SUBJECT: Public Comment PROJECT #:
 Protocol
CATEGORY/SUBCATEGORY
CIP PROJECT: No
ACTION OF COUNCIL: JOURNAL #:
 PAGE #:

DOCUMENT DESCRIPTION:
PUBLIC COMMENT PROTOCOL
VOTING REQUIREMENTS:
POLICY ISSUE:
STAFF RECOMMENDATION:
BACKGROUND:
Governing Body Rule 5.5

(c) Public Comment on a specific agenda item: Comments from members of the public concerning a
specific agenda item will be heard at the time the item is considered. Persons will be limited to addressing the
governing body one (1) time on a particular matter unless otherwise allowed by a vote of six (6) or more members
of the governing body.

(d) General public comment: Requests by members of the public to speak during the public comment portion
of a regular governing body meeting will be placed on the agenda on a "first-come, first-served" basis. The
request should state the name of the individual(s) desiring to be heard. Each such individual shall be limited to
addressing the governing body one (1) time and his or her comments shall be limited to topics directly relevant to
business of the governing body; provided however, that comments pertaining to personnel and litigation matters
shall not be allowed.

Procedures for Addressing the Governing Body
In accordance with Governing Body Rules 5.6 and 5.7, the following protocols for public comment apply:
 Each person shall state his or her name and city of residence in an audible tone for the record.
 All remarks shall be addressed to the Governing Body as a whole -- not to any individual member.
 In order to provide additional time for as many individuals as possible to address the Governing Body, each
 individual signed up to speak will need to complete his or her comments within four minutes.

The following behavior will not be tolerated from any speaker:

 Uttering fighting words
 Slander
 Speeches invasive of the privacy of individuals (no mention of names) Unreasonably Loud Speech
 Repetitious Speech or Debate
 Speeches so disruptive of proceedings that the legislative process is substantially interrupted

Any speaker who engages in this type of behavior will be warned once by the presiding office (Mayor). If the
behavior continues, the speaker will be ordered to cease his or her behavior. If the speaker persists in interfering
with the ability of the Governing Body to carry out its function, he or she will be removed from the City Council
Chambers or Zoom meeting room.

Members of the public, Governing Body and staff are expected to treat one another with respect at all times.
Zoom Meeting Protocol

 Make sure your Zoom name, email and/or phone number matches what was submitted to the City Clerk
 when you signed up for public comment. Any misnamed or unauthorized users will not be admitted to
 Zoom.
 Please keep your mic muted and your camera off until you are called by the Mayor to give your comment.
 If you are cut off during your comment time due to an internet connection or technical issue, you will need
 to submit your comments in writing to the City Clerk atcclerk@topeka.orgor 215 SE 7thStreet, Room
 012B, Topeka, KS 66603 for attachment to the minutes.
 If you break any of the public comment rules, you will receive one warning from the Mayor. If you continue
 any prohibited behavior, you will be removed from the Zoom meeting room and will not be allowed to rejoin.
 Public comment is limited to four minutes. You may receive an extension at the discretion of the Governing
 Body. The timer will be visible to you in the ‘City of Topeka Admin’ window on the Zoom app. Call-in users
 will hear one beep when a minute is remaining and then another beep when time has expired.
 Please do not share the Zoom login information with anyone. Any unauthorized users will not be admitted to
 the Zoom meeting room.
BUDGETARY IMPACT:
SOURCE OF FUNDING:

Governing Body Minutes – July 8, 2025

 CITY COUNCIL CHAMBERS, Topeka, Kansas, Tuesday, July 8, 2025. The Governing

 Body members of the City of Topeka met in regular session at 6:00 P.M. with the following

 Councilmembers present: Councilmembers Hiller, Valdivia-Alcala, Banks, Miller, Dobler,

 Duncan and Hoferer - 7. Mayor Padilla presided -1. Absent - Councilmembers Ortiz and Kell –

 2.

 Public comment for the meeting was available via Zoom or in-person. Individuals were

 required to contact the City Clerk's Office at 785-368-3940 or via email at cclerk@topeka.org

 by no later than 5:00 p.m. on July 8, 2025, after which the City Clerk's Office provided the

 Zoom link information and protocols prior to the meeting start time. Written public comment

 was also considered to the extent it was personally submitted at the meeting or to the City

 Clerk's Office located at 215 SE 7th Street, Room 166, Topeka, Kansas, 66603 or via email at

 cclerk@topeka.org on or before July 8, 2025, for attachment to the meeting minutes.

 AFTER THE MEETING WAS CALLED TO ORDER, the Invocation was provided by

 Pastor Jonathan Sublet, Fellowship Hi-Crest.

 THE PLEDGE OF ALLEGIANCE was recited by meeting participants.

 BOARD APPOINTMENT recommending the appointment of Lindsay Freeman to the

Topeka Sustainability Advisory Board for a term ending July 11, 2027, was presented. (Council

District No. 6))

 BOARD APPOINTMENT recommending the reappointment of Joy Grimes to the

Shawnee County Juvenile Corrections Advisory Board for an unexpired term ending July 14,

2028, was presented. (Other/Outside City Limits)

 07-08-25
 241
 Councilmember Miller moved to approve the appointments. The motion seconded by

Councilmember Banks carried unanimously. The Mayor does not vote. (8-0-0)

 AN UPDATE on the Gage Park Improvement Authority (GPIA) 2024 Annual Report,

was presented by Keith Warta, Gage Park Improvement Authority Chairman. He reported on

November 8, 2022, Shawnee County residents approved a sales tax increase on county purchases

exclusively for Gage Park Improvements to include facilities, the creation of educational

programs for children as well as other initiatives. He shared the following new processes and

procedures for the purpose of strengthening the GPIA:

 • Monthly Meetings. GPIA conducts meetings at the Carousel House in Gage Park on
 the third Tuesday of each month at 1:30 p.m.
 • Annual Financial Reviews are performed.
 • Financial Administration is performed by a local financial firm.

 Councilmember Ortiz joined the meeting remotely.

 Mayor Padilla recognized the ongoing changes that have continued to help Gage Park

thrive and commended the GPIA for their work.

 A PRESENTATION on the All-Hands-On Deck Campaign To End Chronic

Homelessness, was presented by Brett Martin and Barry Feaker, Compassion Strategies.

 Brett Martin, All Hands-on Deck Campaign Chairman, highlighted the many changes that

have taken place since the October 2024 Joint City-County Meeting. He reported on May 24,

2024, a list of Community Engagement recommendations were provided and included the

following:

 • Providing a One Stop Homeless Resource Center
 • Safe Rest Shelter (low barrier)
 • Permanent Housing (Tiny Home) Village
 • Established the Priority Goal to end chronic homelessness in Topeka by 2030


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 242
 • Outreach has been accomplished through the establishment of relationships and trust
 with individuals in the homeless community.

 Barry Feaker, Compassion Strategies, expressed his excitement about the “One Stop

Shop: Homeless Resource Center” Pilot Project, open July 8, 2025, through October 31, 2025.

The “One Stop Shop: Homeless Resource Center” will provide the following resources:

 • Mental Health Services (Mental Health Assessment, Counseling, and Trauma
 Awareness Training)
 • Financial Services (Budgeting, Income Identification, Disability, and Social Security)
 • Employment Services (Career Training, Resume Training, and Job search assistance)
 • Life Skill Services (Soft skills training, Tenant training, and Communication skills)
 • Shelter and Housing Services (Emergency shelter, Transitional housing, and Long-
 term housing)
 • Basic Needs Services (Showers, Food, Supplies, and Healthcare services)

 He distributed a handout outlining the Mobile Access Partnership (MAP) Program which

began May 2020 serving approximately 2,000 unique individuals since its inception. He noted

the MAP was a collaborative approach to providing mobile access to medical, social and

behavioral health services for Topeka’s Unsheltered Homeless Population. He highlighted the

following MAP Program resources:

 • Personal Identification Card (PIC) Program - Partners with Topeka Police
 Department to provide a PIC to apply for KS State Issued ID
 • Street Dog Coalition Topeka - Partners with KSU to provide free veterinary care to
 pets of individuals experiencing homelessness
 • Mobile Kitchen - Partners with Topeka Rescue Mission to provide breakfast and
 lunch for the unsheltered
 • Clothing Trailer - Partners with Topeka Rescue Mission to provide clothing and
 various supplies
 • Valeo’s Mobile Shower Trailer – Partners with Valeo to provide mobile showers as
 well as assist in case management on site
 • Primary Care Services – Partners with Stormont Vail Health to provide primary care
 services

 Carrie Higgins, Housing Services Director, provided an overview of Impact Avenues, a

community program addressing the needs of homeless students and families in Topeka.
 07-08-25
 243
 Councilmember Miller stated he continues to be impressed with the work of Compassion

Strategies and their partners. He recognized the hard work required to build a program that

would address the needs of the Homeless population. He questioned if the Pilot Program would

be extended.

 Councilmember Hiller thanked Compassion Strategies for their work and asked how

people can volunteer or donate time and/or money to the program initiative.

 Councilmember Banks expressed his excitement about the possibilities for the project

and questioned how the program would address someone who rejects services.

 In response, Barry Feaker explained it has been supported by research and have found it

takes approximately 70 positive interactions with a struggling individual for them to accept

services. He stated the following factors would prevent them from extending the Pilot program:

 • Showers are a necessity during all seasons. They are currently speaking with an
 architectural firm to install showers indoors and hoping to gather the extra resources
 needed to begin construction soon.
 • The Pilot Program creates a greater burden on Let’s Help and they will continue to
 provide them with assistance and resources as long as possible.
 • Shuttle Service. They are currently working on a budget that would support the
 shuttle service twice a week to various locations throughout the city to take those
 without reliable transportation or larger animals/pets to the One Stop Shop.

 Councilmember Hoferer expressed her interest in touring the One Stop Shop and inquired

about hours of operation.

 Mayor Padilla thanked the Organization for the opportunity to tour the One Stop Shop.

He spoke highly of how welcoming, friendly and organized they were, and encouraged the

community to volunteer and help those in need by donating their time and supplies.

 Barry Feaker reported interested individuals should contact Let’s Help or visit the

Compassion Strategies website at www.compassionstrategies.org to learn more about the

 07-08-25
 244
homeless services being offered as well as volunteer or donation opportunities. Facility tours

were being offered on Tuesdays and Thursdays from 9:00 a.m. to 3:00 p.m.

 CONSENT AGENDA was presented as follows:

 APPROVAL of CONTRACT NO. 52999 between the City of Topeka and Alliant

Insurance Services, Inc., for providing insurance brokerage, risk management consulting, and

other related services, was presented.

 APPROVAL of the Minutes of the regular meeting of July 1, 2025, was presented.

 APPROVAL of Cereal Malt Beverage Off-Premises license application for Mi Pueblito

Meat Market #3, 621 SE Swygart Street, Topeka, was presented.

 Councilmember Duncan moved to approve the consent agenda. The motion seconded by

Councilmember Banks carried unanimously. (9-0-0)

 PUBLIC HEARING

 Public Hearing on the advisability of the de-annexation of a certain portion of right-of-
 way in the area of NW 25th Street and NW Button Road, City of Topeka, Shawnee
 County, Kansas.

 ORDINANCE NO. 20571 introduced by City Manager Dr. Robert M. Perez, de-annexing

a certain tract of land within the City of Topeka, Kansas pursuant to K.S.A. 12-504(b), was

presented.

 Dan Warner, Planning Division Director, reported the annexation of the 38.7-acre

property located near NW 25th Street and NW Button Road created a voting precinct with just

two distinct properties; and the Shawnee County Elections Office has requested the City correct

the issue in order to relocate the two properties into a larger voting precinct. Staff recommends

approval of the request.


 07-08-25
 245
 Councilmember Duncan moved to adopt the ordinance. The motion seconded by

Councilmember Dobler carried unanimously. (9-0-0)

 The ordinance was adopted on roll call vote as follows. Ayes: Hiller, Valdivia-Alcala,

Ortiz, Banks, Miller, Dobler, Duncan, Hoferer and Mayor Padilla – 9.

 RESOLUTION NO. 9689 introduced by the Public Infrastructure Committee comprised

of Councilmembers David Banks, Sylvia Ortiz and Neil Dobler, amending the 2025-2034 CIP

and the 2025-2027 CIB to add Project No. 900800.00 for Topeka Zoo Fiber Relocation, was

presented. (Public Infrastructure Committee recommended approval on June 17, 2025)

 Braxton Copley, Deputy City Manager, reported the project involves relocating existing

fiber optic cables at the Topeka Zoo to accommodate ongoing construction. He stated the

existing fiber network runs through the center of the zoo as well as some exhibits and would be

in direct conflict with upcoming zoo projects requiring its relocation. He stated the Zoo

contracts with a third party for fiber optic services and no longer relies on the City to provide

those services and by relocating the fiber outside the perimeter of the zoo the City would no

longer need access to the zoo to access the City’s fiber. Additionally, the Gage Park Improvement

Authority (GPIA) has agreed to reimburse the City for the cost of relocation.

 Councilmember Dobler moved to approve the resolution. The motion seconded by

Councilmember Banks carried unanimously. (9-0-0)

 ORDINANCE NO. 20572 introduced by City Manager Dr. Robert M. Perez, concerning

dangerous dogs, amending Section 6.15.170 of the Topeka Municipal Code and repealing

original sections, was presented. (Public Health and Safety Committee recommended moving

forward with the amendments on June 18, 2025)


 07-08-25
 246
 Kelly Trussel, Chief of Prosecution, provided an overview of the following proposed

amendments:

 • Line 57 concerning time allowed for the owner to comply with the dangerous dog
 conditions that are imposed by the court upon conviction. The purpose of the first
 amendment would be to allow for the municipal judge to have discretion in granting an
 extension of time to comply with the conditions, upon the finding of good
 cause. Currently, owners are allowed 15 days to comply with the conditions, and if the
 owner cannot comply, the dog must be destroyed. If the dog has already been spayed or
 neutered 15 days would generally be more than enough time to comply with the
 conditions. However, 15 days would not be enough time to allow completion of that
 procedure with longer scheduling times at licensed veterinary offices. The amendment
 allows the judge to have discretion over the extension of time, should the owner need
 time to address the sterilization.

 • Line 83 concerning the automatic release of the dog to humane society upon the owner
 failing to appear at their first appearance. The current wording of the ordinance does not
 address any situations of the owner’s failure to appear to subsequent settings, and often,
 the owner appears to the first appearance but then fails to appear at other later settings
 (arraignments, motions, trial, or sentencing). This results in the dog being held
 indefinitely at the humane society often for many months, and sometimes over a
 year. The amendment would release the animal upon any failure to appear to a court
 setting for the case, preventing long extended holds on dogs at the humane society.
 Jessica Bowers, City of Topeka Animal Control Officer, reported on the impact of

animals being held for long periods of time including increased anxiousness, self-injury and

immune system deficiencies - exposing them to more illnesses. She stated at this time, Helping

Hands Humane Society has only two teams who are able to care for animals on court holds.

 Councilmember Miller inquired about what defines a dangerous dog.

 Kelly Trussel explained a dog who has been deemed as dangerous has either acted

aggressively unprovoked, caused death to another domestic animal, or has attacked a human

unprovoked, and although most assume dogs who are deemed dangerous are euthanized that was

not the case. She stated if a dog was deemed dangerous there are three main factors considered

including the dog’s history, the facts of the case, and whether the owner was capable of

 07-08-25
 247
complying with dangerous dog requirements including chipping the dog, wearing a muzzle when

in social settings, using a 4-foot leash as well as using the proper enclosure (indoor or outdoor).

 Councilmember Duncan moved to adopt the ordinance. The motion seconded by

Councilmember Dobler carried. The Mayor does not vote. (8-0-0)

 The ordinance was adopted on roll call vote as follows. Ayes: Hiller, Valdivia-Alcala,

Ortiz, Banks, Miller, Dobler, Duncan and Hoferer – 8.

 ORDINANCE NO. 20573 introduced by City Manager Dr. Robert M. Perez, concerning

Cruelty to Animals, amending Section 6.05.100 of the Topeka Municipal Code and repealing the

original section, was presented. (Public Health and Safety Committee recommended moving

forward with the amendments on June 18, 2025)

 Kelly Trussell, Chief of Prosecution, provided an overview of the following proposed

amendments:

 • Line 27: concerning the requirement of the owner to provide adequate fresh
 water. The purpose of the first amendment was to change water availability from “on
 a regular basis” to “at all times.” Currently, the ordinance language is vague
 regarding when water should be provided. The amendment removes any need to
 define “on a regular basis” and ensures that animals are always provided fresh water.

 • Line 92: regarding the automatic release of the animal to the humane society upon the
 owner failing to post a 30-day bond, within 21 days of the notice of violation, in the
 amount of the costs of care and treatment of the animal for 30 days. This bond must
 be renewed every 30 days so that the animal is still in custody. Failure to post an
 original 30-day bond, or renew the 30-day bond, immediately releases the animal to
 the humane society. Often, animals are left in custody with the humane society for
 many months and have even exceeded years in some cases. This bond mechanism
 mirrors state law (K.S.A. 21-6412) and will prevent long extended holds on animals
 at the humane society.

 • Line 161: This amendment adds Section (h) to the ordinance classifying a violation as
 a Class A, nonperson misdemeanor not only aligning with state law (K.S.A. 21-
 6412), but also allowing for repeated violations to stack into felony status; a
 classification the current Code does not allow for.

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 248
 Animal Control Officer Bowers provided further clarification on the importance of

implementing a 21-day violation notice as it relates to the 30-day bond requirement and outlined

the many financial impacts which could be reduced with approval of the proposed amendment.

She continued to explain that every court-held animal was the responsibility of the City of

Topeka until released and in the last 5 years, the boarding for court-held animals has cost the

City approximately $251,323. She stated if the proposed amendment would have been in place

the cost would have been reduced to approximately $94,251. She spoke to the anticipated

increase in animal control calls and noted they have already received 3,167 calls in 2025.

 Councilmember Valdivia Alcala expressed concern with the on-going issues of dogs

running a-large in the Oakland community. She questioned how other municipalities address

irresponsible animal owners and requested to meet with Chief of Prosecution Trussell to discuss

the issue further.

 Councilmember Hiller thanked Animal Control Officer Bowers and Chief of Prosecution

Trussell for their work on behalf of the Public Health and Safety Committee.

 Councilmember Hiller moved to adopt the ordinance. The motion seconded by

Councilmember Duncan carried unanimously. (9-0-0)

 The ordinance was adopted on roll call vote as follows. Ayes: Hiller, Valdivia-Alcala,

Ortiz, Banks, Miller, Dobler, Duncan, Hoferer, and Mayor Padilla.

 RESOLUTION NO. 9690 introduced by City Manager Dr. Robert M. Perez providing

notice that the City is considering establishing a Reinvestment Housing Incentive District

(“RHID”) for LB Lots, LLC; adopting a plan for the development of housing and public



 07-08-25
 249
facilities in the proposed RHID; and establishing the date and time of a public hearing, was

presented.

 Rhiannon Friedman, Planning and Development Director, reported that the Secretary of

Commerce has authorized the City to proceed with considering the establishment of the RHID

and adopting a plan for housing facilities. She stated the next step in the process was to set a

public hearing date of August 12, 2025, to consider public comment.

 Councilmember Valdivia-Alcala referenced Danielle Twemlow’s written public comment

(Attachment A). She requested to meet with the City Attorney to review the document and speak

to the matter at the July 15, 2025, Governing Body meeting.

 Councilmember Dobler moved to approve the resolution. The motion seconded by

Councilmember Hoferer carried unanimously. (9-0-0)

 RESOLUTION NO. 9691 introduced by City Manager Dr. Robert M. Perez, notifying the

County Clerk of: (1) a proposed intent to exceed the revenue neutral rate for the Topeka Metro

Transit Authority (TMTA); (2) the proposed tax rate; and (3) the date, time and location of the

public hearing to consider adopting a budget that exceeds the revenue neutral rate, was

presented.

 Josh McAnarney, Budget and Finance Division Director, reported the City was

responsible for levying a tax on behalf of the Topeka Metropolitan Transport Authority (TMTA)

in the amount of 4.2 mills, the proceeds of which are used by the TMTA for transit services. The

first procedural step was to notify the County Clerk of the Governing Body's intent, identify a

proposed tax rate, and to set a Public Hearing date of August 26, 2025. He stated the current mill

rate for TMTA was 3.999 mills and the proposed resolution would propose a maximum mill levy


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 250
rate of 4.2 mills. He noted passing the resolution does not mean that the Governing Body was

obligated to adopt a budget that includes exceeding the RNR for TMTA.

 Councilmember Duncan asked if TMTA requested to exceed the current RNR.

 Division Director McAnarney reported a budget was submitted by TMTA that exceeds

the current RNR of 3.999 mills.

 Councilmember Dobler moved to approve the resolution. The motion seconded by

Councilmember Banks carried unanimously on roll call vote. (9-0-0)

 RESOLUTION NO. 9692 introduced by City Manager Dr. Robert M. Perez, notifying the

County Clerk of: (1) a proposed intent to exceed the revenue neutral rate for the City of Topeka’s

2026 budget; (2) the proposed tax rate; and (3) the date, time and location of the public hearing

to consider adopting a budget that exceeds the revenue neutral rate. was presented.

 Josh McAnarney, Budget and Finance Division Director, reported the first procedural

step was to notify the County Clerk of the Governing Body's intent to exceed the RNR, identify

a proposed tax rate, and to set a Public Hearing date of August 26, 2025. He stated the City’s

current RNR was 35.183 mills, and the resolution proposes a maximum mill levy rate of 36.956;

however, approval of the resolution does not mean the Governing Body was obligated to adopt a

budget that exceeds the current RNR.

 Councilmember Duncan expressed concern with the proposed resolution causing

confusion for the public. He asked if Staff would be proposing a budget using the current mill

rate or an increase. He spoke in opposition to increasing the mill levy rate.

 Dr. Robert M. Perez, City Manager, clarified the proposed 2026 Operating Budget

includes the current mill rate without an increase; however, without raising the rate the City will


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 251
have to consider service reductions, continue the hiring freeze and seek other revenue sources.

 Councilmember Hiller questioned if a notice would be sent to all taxpayers regarding mill

levy rate changes.

 Amanda Stanley, City Attorney explained that since the law changed in 2021 the City has

been assigned a Revenue Neutral Rate by the County that was based off the actual tax dollars

that were spent the year prior, and those tax dollars are then calculated into a mill levy. If the

City chooses to raise the mill levy and it exceeds the RNR the Governing Body will then need to

pass a resolution that states the maximum mill levy that the City may levy then notify the County

Clerk. The County Clerk will then send out a Revenue Neutral Rate Notice to taxpayers listing

all the taxing entities holding public hearings for public comment concerning the rates.

 Councilmember Duncan moved to amend the resolution to reflect a 35.183 mill levy rate.

The motion seconded by Councilmember Dobler carried on roll call vote. Councilmember Miller

voted “no.” (8-1-0)

 Councilmember Duncan moved to approve the resolution as amended. The motion

seconded by Councilmember Dobler carried unanimously on roll call vote. (9-0-0)

 DISCUSSION regarding the removal of certain real property from the Dynamic Core

Redevelopment District, was presented.

 Amanda Stanley, City Attorney reported the ordinance will allow seven property owners

who have requested to be removed from the Downtown TIF District to be established as part of

the Neighborhood Revitalization Program (NRP). She stated the ordinance would be considered

for action on July 15, 2025.




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 Councilmember Hiller encouraged property owners to apply for the NRP status as it was

easy to obtain.

 PUBLIC COMMENT was received via email from Danielle Twemlow (Attachment A)

and provided by the following individuals:

 Henry McClure expressed his frustration with the lack of response from the City in

regard to KORA requests concerning the use of Joint Economic Development Organization

(JEDO) funds. He questioned where Go Topeka and JEDO are allocating funds with concern to

the AT&T building located near 6th and Quincy.

 ANNOUNCEMENTS BY THE CITY MANAGER, MAYOR AND MEMBERS OF THE

COUNCIL:

 Megan Brunson, Assistant City Clerk, announced a Topeka Development Corporation

Meeting on July 15, 2025, at 5:00 p.m. in the City Council Chambers. She provided an overview

of the July 15, 2025, Governing Body Meeting.

 Dr. Robert M. Perez, City Manager, recognized the Gibbs Elite Basketball Academy

Summer Camp partnering with USD 501 and the positive impact it has on our youth.

 Councilmember Ortiz thanked City Manager Dr. Robert M. Perez, Assistant City

Manager Avery Moore, and Topeka Police Chief Chris Vallejo for their time spent at the Gibbs

Elite Basketball Academy. She spoke about the positive impact it makes on the youth.

 Mayor Padilla presented City Manager Perez with his one-year pin and recognized him

for his service to the City.

 City Manager Perez thanked Mayor Padilla and Staff for the recognition. He stated he

looks forward to continuing his service with the City of Topeka.


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 253
 Mayor Padilla announced during public comments “campaigning” was not allowed. He

asked the public to review the public comment protocol.

 Following a 5-minute recess, Councilmember Dobler moved to recess into the executive

session for a time period not to exceed 25 minutes to discuss employer/employee health care

negotiations relating to one or more unions as justified by KSA 75-4319(b)(3). The meeting will

resume in the Governing Body Chambers. The following staff was necessary to assist the

Governing Body in its deliberations: City Manager Dr. Robert M. Perez and any other staff he

deemed necessary. The motion was seconded by Councilmember Dobler.

 Mayor Padilla asked all those in favor of recessing into executive session to indicate so

by verbally by saying “yea” and those opposing to indicate so verbally by saying “no.” The

motion carried. Councilmember Ortiz voted “no.” (8-1-0)

 At the conclusion of the executive session, the meeting reconvened into an open session

and Mayor Padilla announced no action was taken during the executive session.

 NO FURTHER BUSINESS appearing the meeting adjourned at 8:20 p.m.



 (SEAL) ______________________________
 Brenda Younger, City Clerk, M.M.C.




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Attachment A