Finance Committee — Aurora, IL
Date: 2016-07-12

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee
 Chairperson Bob O'Connor
 Agenda - Final-revised Alderman Kristina "Tina" Bohman
 Alderman Rick Mervine
 Tuesday Alt - Alderman Ted Mesiacos
 July 12, 2016
 3:00 PM



CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

16-00623 Approval of the minutes from the Finance Committee on June 28, 2016 .

 AGENDA

16-00615 An Ordinance Authorizing the Sale of the Northerly Thirty Feet (30') of City
 Owned Real Estate (Lot 24) Part of 1127 Talma Street, Aurora, Illinois
 Permanent Index No.: 15-34-178-019

16-00616 An Ordinance Authorizing the Sale of the Easterly Five Feet of City Real Estate
 Located at 333 West Park Avenue, Aurora, Illinois, Permanent Index No. Part
 of 15-22-102-032 .

16-00617 An Ordinance Authorizing the Sale of the Westerly 45.42 Feet of City Real
 Estate Located at 333 West Park Avenue, Aurora, Illinois Permanent Index No.
 Part of 15-22-102-032.

16-00618 An Ordinance Authorizing the Sale of 844 North Highland Avenue, Aurora,
 Illinois - City Real Estate - Permanent Index No(s): 15-16-401-001 and
 15-16-401-002 to the Marie Wilkinson Food Pantry, Inc. NFP f/k/a Marie
 Wilkinson Foundation.

16-00594 A Resolution to accept the low bid from Schroeder Asphalt Services, P.O. Box
 831, Huntley, IL 60142 for the site improvements to W. Benton Street asphalt,
 sidewalks, and parking lot D (14 W. Benton St.) improvements in the amount
 not to exceed $160,000.00

16-00603 A Resolution authorizing the Director of Purchasing to execute an agreement
 with Deuchler Environmental Incorporated for assistance with analysis and
 certification of excavated soil for the remainder of 2016 and through 2017 .



City of Aurora Page 1 Printed on 7/11/2016
Finance Committee Agenda - Final-revised July 12, 2016


16-00630 A Resolution Authorizing the Execution of a Contract to Purchase Real Property
 for Six Vacant Lots Bounded by Colorado, Palace, and Michigan Avenues,
 Aurora, Illinois

16-00635 A Resolution Authorizing the Execution of a Development Agreement between
 the City of Aurora, West Aurora School District No. 129, and Dryer Clinic, Inc.

16-00637 A Resolution Awarding Phase 2 Professional Engineering Services Agreement
 to HR Green Inc. for Downtown Two-Way Conversion of Downer Place, Galena
 Boulevard and New York Street for an amount of $122,000.00

16-00649 A Resolution to accept the low bid from J. Gill and Company, located at, 236 E.
 161st Place, South Holland, IL 60473 for the repairs to the Stolp Island Place
 Parking Deck ("SIP") in the amount of $37,400.00 .

16-00654 A Resolution Approving the Phase 3 Engineering Contract with Thomas
 Engineering Group for the Highland and Sullivan Intersection Improvements for
 $70,000.

16-00454 A Resolution Approving the Contract Addendum with Texas Inmate Phone
 Systems (TIP LLC) for inmate phone service in the Aurora City Jail .

16-00592 Financial Reports for the Fiscal Year Ended December 31, 2015 .

 HELD

16-00447 A Resolution to accept the bid from Enterprise Leasing of Chicago, 1050
 Lombard Rd, Lombard, Illinois, for a three year vehicle rental agreement for the
 Aurora Police Department .

ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 7/11/2016

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes
 Tuesday
 July 12, 2016
 3:00 PM
 Chairperson Bob O'Connor
 Alderman Kristina "Tina" Bohman
 Alderman Rick Mervine
 Alt - Alderman Ted Mesiacos


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:05pm.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alt - Alderman
 Ted Mesiacos

 OTHERS PRESENT

 Jim Schweizer; Fred Lantz; Steve Lord

 City of Aurora:

 Esther Phillips, Director, Purchasing; Eric Schoeny, Engineer Coordinator; Bill
 Wiet, Chief Development Services Officer; Linda Read, Assistant Director,
 Finance; Joe Hopp, Maintenance Services; Brian Caputo, Chief Financial
 Officer; Bill Donnell, Ward 4 Alderman; Carie Anne Ergo, Chief Management
 Officer; Krista Heinke, Accounting Supervisor; Ken Schroth, Director, Public
 Works; Eric Gallt, Traffic Engineer


 APPROVAL OF MINUTES

 16-00623 Approval of the minutes from the Finance Committee on June 28,
 2016.
 A motion was made by Alt - Alderman Mesiacos, seconded by Chairperson
 O'Connor, that this agenda item be accepted and filed. The motion carried.

 Ayes: 2


 AGENDA

 16-00615 An Ordinance Authorizing the Sale of the Northerly Thirty Feet (30') of
 City Owned Real Estate (Lot 24) Part of 1127 Talma Street, Aurora,
 Illinois Permanent Index No.: 15-34-178-019
City of Aurora Page 1
Finance Committee Meeting Minutes July 12, 2016


 This Ordinance was held


 16-00616 An Ordinance Authorizing the Sale of the Easterly Five Feet of City
 Real Estate Located at 333 West Park Avenue, Aurora, Illinois,
 Permanent Index No. Part of 15-22-102-032 .
 A motion was made by Alt - Alderman Mesiacos, seconded by Chairperson
 O'Connor, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 2


 16-00617 An Ordinance Authorizing the Sale of the Westerly 45.42 Feet of City
 Real Estate Located at 333 West Park Avenue, Aurora, Illinois
 Permanent Index No. Part of 15-22-102-032.
 A motion was made by Alt - Alderman Mesiacos, seconded by Chairperson
 O'Connor, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 2


 16-00618 An Ordinance Authorizing the Sale of 844 North Highland Avenue,
 Aurora, Illinois - City Real Estate - Permanent Index No(s):
 15-16-401-001 and 15-16-401-002 to the Marie Wilkinson Food
 Pantry, Inc. NFP f/k/a Marie Wilkinson Foundation.
 A motion was made by Alt - Alderman Mesiacos, seconded by Chairperson
 O'Connor, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 2


 16-00594 A Resolution to accept the low bid from Schroeder Asphalt Services,
 P.O. Box 831, Huntley, IL 60142 for the site improvements to W.
 Benton Street asphalt, sidewalks, and parking lot D (14 W. Benton
 St.) improvements in the amount not to exceed $160,000.00
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Alderman Mervine arrived at 3:15pm.

 Ayes: 3


 16-00649 A Resolution to accept the low bid from J. Gill and Company, located
 at, 236 E. 161st Place, South Holland, IL 60473 for the repairs to the
 Stolp Island Place Parking Deck ("SIP") in the amount of $37,400.00 .
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3

City of Aurora Page 2
Finance Committee Meeting Minutes July 12, 2016



 16-00603 A Resolution authorizing the Director of Purchasing to execute an
 agreement with Deuchler Environmental Incorporated for assistance
 with analysis and certification of excavated soil for the remainder of
 2016 and through 2017 .
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 16-00630 A Resolution Authorizing the Execution of a Contract to Purchase Real
 Property for Six Vacant Lots Bounded by Colorado, Palace, and
 Michigan Avenues, Aurora, Illinois
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 16-00635 A Resolution Authorizing the Execution of a Development Agreement
 between the City of Aurora, West Aurora School District No. 129, and
 Dryer Clinic, Inc.
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 16-00637 A Resolution Awarding Phase 2 Professional Engineering Services
 Agreement to HR Green Inc. for Downtown Two-Way Conversion of
 Downer Place, Galena Boulevard and New York Street for an amount
 of $122,000.00
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 16-00654 A Resolution Approving the Phase 3 Engineering Contract with
 Thomas Engineering Group for the Highland and Sullivan Intersection
 Improvements for $70,000.
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 16-00454 A Resolution Approving the Contract Addendum with Texas Inmate
 Phone Systems (TIP LLC) for inmate phone service in the Aurora City

City of Aurora Page 3
Finance Committee Meeting Minutes July 12, 2016

 Jail.
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 3


 16-00592 Financial Reports for the Fiscal Year Ended December 31, 2015 .
 Including the following nine (9) reports: City of Aurora Comprehensive
 Annual Financial Report; Tax Incremental Financing Report on
 Compliance with Public Act 85-1142 for the following District Funds: #1
 (Downtown), #3 (River City), #4 (Bell Gale Area), #5 (West River
 Area), #6 (East River Area), #7 (West Farnsworth Area); Single Audit
 Report; and Management Letter.
 A vote was requested by drafter. City Clerk will be removing this item from COW
 agenda
 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this agenda item be forwarded to the Committee of the Whole
 (Final/Appealable). The motion carried.

 Ayes: 3


 HELD

 16-00447 A Resolution to accept the bid from Enterprise Leasing of Chicago,
 1050 Lombard Rd, Lombard, Illinois, for a three year vehicle rental
 agreement for the Aurora Police Department .

 ADJOURNMENT:

 A motion was made by Alderman Mervine, seconded by Alt - Alderman
 Mesiacos, that this meeting be adjourned. Chairman O'Connor adjourned the
 meeting at 4:30pm. The motion carried.

 Ayes: 3

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4