Finance — Charleston, WV
Date: 2026-06-01
Time: 18:30

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Monday, June 1, 2026
 6:30 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 5-18-2026

 II. RESOLUTIONS:

 a. Resolution No. 26-061 - Authorizing the Mayor or City Manager to execute the Lease
 Agreement between the City of Charleston and the Supreme Court of Appeals of West
 Virginia, relating to the lease of parking spaces located on Venable and California Avenues.

 b. Resolution No. 26-062 - Authorizing the Mayor or City Manager to enter into a
 Memorandum of Understanding with the Charleston Sanitary Board for the purchase and
 implementation of a new billing system.

 c. Resolution No. 26-063 - Authorizing the Mayor or City Manager to enter into a
 Memorandum of Understanding with other participating agencies comprising the Metro
 Drug Enforcement Network Team.

 d. Resolution No. 26-064 - Authorizing approval of Amendment No. 8 of the FY 2025-2026
 General Fund Budget.

 e. Resolution No. 26-065 - Adopting the proposed Fiscal Year 2026-2027 Parking System
 budget as indicated within the attached document.

 f. Resolution No. 26-066 - Authorizing the Mayor or City Manager to purchase a total of 3
 Ford F-150 Extended Cab 4x4 Trucks for the Charleston Public Grounds Department and
 Springhill Cemetery from Thornhill Ford.




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax
 g. Resolution No. 26-067 - Receiving the Work Plan Summary of the City Center Business
 Improvement District, approving the proposed budget of the City Center Business
 Improvement District for the 2026-2027 fiscal year.

 h. Resolution No. 26-068 - Authorizing the Mayor or City Manager to approve and execute
 Change Order No. 2, relating to the Charleston Fire Department station renovation project.



*Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Monday, June 1, 2026
 6:30 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 5-18-2026

 II. RESOLUTIONS:

 a. Resolution No. 26-061 - Authorizing the Mayor or City Manager to execute the Lease
 Agreement between the City of Charleston and the Supreme Court of Appeals of West
 Virginia, relating to the lease of parking spaces located on Venable and California Avenues.

 b. Resolution No. 26-062 - Authorizing the Mayor or City Manager to enter into a
 Memorandum of Understanding with the Charleston Sanitary Board for the purchase and
 implementation of a new billing system.

 c. Resolution No. 26-063 - Authorizing the Mayor or City Manager to enter into a
 Memorandum of Understanding with other participating agencies comprising the Metro
 Drug Enforcement Network Team.

 d. Resolution No. 26-064 - Authorizing approval of Amendment No. 8 of the FY 2025-2026
 General Fund Budget.

 e. Resolution No. 26-065 - Adopting the proposed Fiscal Year 2026-2027 Parking System
 budget as indicated within the attached document.

 f. Resolution No. 26-066 - Authorizing the Mayor or City Manager to purchase a total of 3
 Ford F-150 Extended Cab 4x4 Trucks for the Charleston Public Grounds Department and
 Springhill Cemetery from Thornhill Ford.




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

 Page | 1 of
 g. Resolution No. 26-067 - Receiving the Work Plan Summary of the City Center Business
 Improvement District, approving the proposed budget of the City Center Business
 Improvement District for the 2026-2027 fiscal year.

 h. Resolution No. 26-068 - Authorizing the Mayor or City Manager to approve and execute
 Change Order No. 2, relating to the Charleston Fire Department station renovation project.



*Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

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 MINUTES
 FINANCE COMMITTEE MEETING
 6:30 P.M., MAY 18, 2026
 AV ROOM #308, CITY HALL


Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to
order at 6:30 p.m., May 18, 2026.

A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:

Joseph Jenkins, Chair
Brent Burton, Vice Chair
Becky Ceperley
Mary Beth Hoover
Larry Moore
Chad Robinson (arrived at 6:34; 1st vote was for 26-054)
Shawn Taylor

Absent:

Other Councilmembers present:
Frank Annie
Harper Gardner
Joe Solomon
Chelsea Steelhammer




 I. DISCUSSION:

 a. Approval of Previous Minutes - Councilmember Burton asked for unanimous consent
to dispense with the reading of the minutes for the May 4, 2026 meeting and that they be
approved as distributed. There were no objections, and the minutes were approved.

 1


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 II. RESOLUTIONS:

 a. Resolution No. 26-054 – Authorizing the filing of the U.S. Department of Transportation,
 Section 5310 Vehicle Grant funding application for the purchase of a shuttle van for the
 Roosevelt Community Center, including all understandings and assurances contained
 therein and with commitment to providing 20% ($30,000) match, and directing and
 authorizing the City Manager as the official representative of the applicant City of
 Charleston to provide additional information as may be required.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 Authorizing the filing of the U.S. Department of Transportation, Section 5310 Vehicle
 Grant funding application for the purchase of a shuttle van for the Roosevelt Community
 Center, including all understandings and assurances contained therein and with
 commitment to providing 20% ($30,000) match, and directing and authorizing the City
 Manager as the official representative of the applicant City of Charleston to provide
 additional information as may be required.


City Manager Ben Mishoe added that the transport van will for used by the Roosevelt
Community Center.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-054 approved.




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 b. Resolution No. 26-055 – Authorizing the Mayor or City Manager to enter into a contract
 with West Virginia Paving, Inc., in the total amount of $3,150,700.00 to perform asphalt
 street paving construction services, where the contract price was determined through a
 competitive bidding process.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to enter into a contract with
 West Virginia Paving, Inc., in the total amount of $3,150,700.00 to perform asphalt
 street paving construction services, where the contract price was determined through a
 competitive bidding process.


Mishoe added that the City received 4 competitive bids.

Councilmember Taylor confirmed with Mishoe that last year’s contract was awarded to Bear
Contracting.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-055 approved.




 3


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 c. Resolution No. 26-056 – Authorizing the Mayor or City Manager to purchase a total of
 fifteen model year 2026 Ford Police Interceptors from Thornhill Group, Inc. for the
 Charleston Police Department in the total amount of $993,062.85, where the price also
 includes the installation of all necessary modifications and furnished cameras to upfit
 the vehicles for CPD use, all pursuant to a competitive bid process.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase a total of fifteen model year
 2026 Ford Police Interceptors from Thornhill Group, Inc. for the Charleston Police
 Department in the total amount of $993,062.85, where the price also includes the
 installation of all necessary modifications and furnished cameras to upfit the vehicles for
 CPD use, all pursuant to a competitive bid process.


Mishoe added that a similar competitive bid was awarded to the vendor last year. The vendor
offered the same prices with a small discount for the vehicles in the proposed resolution. This
has been budgeted for in FY2027.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-056 approved.




 4


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 d. Resolution No. 26-057 – Authorizing the Mayor or City Manager to enter into an
 agreement for the fully adhered EPDM flat roof overlay of the Roosevelt Community
 Center located at 502 Ruffner Ave, Charleston, WV 25311 from Almost Heaven Roofing
 in the amount of $57,600.00 pursuant to a competitively bid process.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to enter into an agreement for the fully
 adhered EPDM flat roof overlay of the Roosevelt Community Center located at 502
 Ruffner Ave, Charleston, WV 25311 from Almost Heaven Roofing in the amount of
 $57,600.00 pursuant to a competitively bid process.


Mishoe added that a section of the roof has been leaking for some time.

Councilmember Jenkins asked if there were any long-term plans for the Community Center.
Mayor Goodwin added that they are considering moving locations, but it would have to fit a lot
of criteria.

 Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-057 approved.




 5


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 e. Resolution No. 26-058 – Authorizing the Mayor or City Manager to purchase computers,
 monitors, docking stations, and other necessary accessories from HP pursuant to a
 competitively bid statewide contract in the total amount of $43,795.00 as part of an
 annual PC refresh for various City departments, and Foxit PDF software update in the
 amount of $8,567.50, for a combined total amount $52,362.50.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase computers, monitors, docking
 stations, and other necessary accessories from HP pursuant to a competitively bid
 statewide contract in the total amount of $43,795.00 as part of an annual PC refresh for
 various City departments, and Foxit PDF software update in the amount of $8,567.50,
 for a combined total amount $52,362.50.


Mishoe added that the annual PC refresh is budgeted for.

 Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-058 approved.




Councilmember Jenkins stated that the Committee has received a report from the City Manager
which is the third report concerning the AARPA grant management. Mishoe added that the
funds must be spent by this coming December.




Councilmember Burton motioned to adjourn the meeting.
Meeting adjourned.




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 Resolution No. 26-061

 Introduced in Council: Adopted by Council:

 June 1, 2026_____

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-061 - Authorizing the Mayor or City Manager to execute the Lease Agreement
 2 between the City of Charleston and the Supreme Court of Appeals of West Virginia, as contained
 3 in the attached exhibit, relating to the lease of parking spaces located on Venable Avenue and
 4 California Avenue.
 5
 6 Now, therefore, be it Resolved by the Council of the City of Charleston, West Virginia:
 7
 8 That the Mayor or City Manager is hereby authorized to execute the Lease Agreement between
 9 the City of Charleston and the Supreme Court of Appeals of West Virginia, as contained in the
10 attached exhibit, relating to the lease of parking spaces located on Venable Avenue and California
11 Avenue.




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 LEASE AGREEMENT

 THIS LEASE AGREEMENT ("Lease") made this _ day of ,
 2026, by and between THE CITY OF CHARLESTON, (the "Lessor"), party of the first
 part, and THE SUPREME COURT OF APPEALS OF WEST VIRGINIA, (the "Lessee"),
 party of the second part.

 RECITALS

 WHEREAS, Lessor is a municipal political subdivision of the State of West
 Virginia; and

 WHEREAS, Lessee is the Judicial Branch of State Government, in West Virginia;
 and

 WHEREAS, Lessor desires to lease unto the Lessee and Lessee desires to lease from
 Lessor certain Premises (hereinafter defined) for the purpose of Lessee using the Premises
 as a parking area; and

 WHEREAS, W. Va. Code § 8-12-18 (2018) permits municipalities to lease real
property to the state or any agency or instrumentality thereof for a public purpose for an
adequate consideration without considering the commercial or market value of the property;
and

 WHEREAS, Lessor has no specific need or necessary use for the Premises and
 Lessee requires the Premises for public use.

 NOW, THEREFORE, WITNESSETH that in consideration of the mutual promises
 contained herein, the mutual benefits to be derived hereby by the parties hereto, and other
 good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,

 1) Lessor does hereby MODIFY and EXTEND the term of a previous lease granted
 unto the Lessor the exclusive rights to use those certain parking spaces located
 along Venable Avenue, Charleston, West Virginia 25304, to be referred to as
 the “Premises at Venable,” under the conditions contained herein; and

 2) Lessor does hereby MODIFY and EXTEND the term of a previous lease granted
 unto the Lessor the exclusive rights to use those certain parking spaces located along
 California Avenue, Charleston, West Virginia 25302, to be referred to as the
 “Premises at California,” under the conditions contained herein. The previous lease
 of these Premises at California and Venable commenced on the 14th day of
 September, 2021, for a term of five (5) years, to expire at midnight on the 30th day
 of June, 2026.


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2026.lease

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The Premises at Venable and the Premises at California, collectively referred to herein as “the
Premises,” are more fully described in Exhibit A attached hereto;

 TO HAVE AND TO HOLD the Premises for a term of five (5) years, effective upon
 the date this agreement is signed by authorized representatives of both Lessor and Lessee,
 with initial term expiring at midnight on the 30th day of June 2031; Provided that, this Lease
 shall automatically renew for an additional five (5) year terms thereafter not to exceed a
 thirty (30) year duration, unless this Lease shall sooner end and terminate as hereinafter
 provided.

 LEASE TERMS

 Section 1 - Designation of Area.

 Lessor shall mark or otherwise designate the parking spaces and install the appropriate
 signs to indicate that the Premises are for use by the Lessee, and Lessee will reimburse Lessor
 for the cost of such marking, designation, and signage.

 Section 2 - Permitted Use.

 The Premises shall be used by Lessee for on-street parking purposes with respect to the
 Premises at California and off-street parking purposes within the City’s right of way with
 respect to the Premises at Venable. No other use shall be permitted. Use shall be in full
 compliance with all federal, state, City of Charleston, and other applicable laws and
 regulations and the individual owners of all vehicles shall be liable for any failures of such
 compliance; provided, Lessee shall exercise commercially reasonable efforts to notify all
 authorized users of the terms, conditions, and restrictions of this Lease and of any applicable
 laws and regulations related to the use of the Premises.


 Section 3 - Maintenance and Alteration.

 Lessor shall maintain the Premises in good condition as required by law, except with
 regard to: (1) damage caused by Lessee, its agents, representatives, or employees above
 normal wear and tear relative to similar property, (2) damage caused by Lessee, its agents,
 representatives, or employees as a result of willful misconduct or negligence and (3)
 damage to signage. Such damage, above normal wear and tear or caused as a result of willful
 misconduct or negligence shall be repaired at the expense of Lessee. Lessee shall in no way
 alter, modify, or improve the Premises, without the written consent of the Lessor, which shall
 not be unreasonably withheld. In the event that any improvements are made to the Premises,
 said improvements shall become part and parcel of the Premises and shall remain upon and
 be surrendered with the Premises at the end of the term of this Lease.




 Page 2 of 5
2026.lease

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 Section 4 - Enforcement.

 Lessor shall have no obligation to enforce Lessee's right to exclusive use.
 Enforcement of regulations governing the Premises will be the responsibility of Lessee by
 and through the Parking Section of the West Virginia Real Estate Division or other
 enforcement mechanisms within the control of the Lessee. Lessee may call the City of
 Charleston Parking System at 304-348-0739 to request assistance with enforcing the Lease,
 but Lessee acknowledges that Lessor will not routinely monitor the Premises. If Lessor
 requests assistance with enforcing the Lease, Lessor shall ensure that all vehicles properly
 parked on the Premises pursuant to the Lease shall be designated with a placard, sticker, or
 other clear marking indicating it has permission to be parked on the Premises.

 Section 5 - Consideration.

 In exchange for the exclusive use of the Premises, Lessor shall pay a monthly rate of
 $50.00 per parking space. As shown in Exhibit A, this Lease is for twelve (12) parking spaces.
 Accordingly, the monthly payment due pursuant to this Lease is $600.00. The $600.00 per
 month shall be made payable to “City of Charleston – Parking System” and remitted to P.O.
 Box 2749, Charleston, WV 25330.

 Section 6 - Responsibility for Claims.

 Lessor will be responsible for any claims or damages arising from willful,
 intentional, or unlawful acts of Lessor, or its employees or agents. Lessee will be responsible
 for any claims or damages arising from willful, intentional, or unlawful acts of Lessee, or its
 employees or agents. Liability for any other claims will be fact dependent.

 Section 7 - Liability Insurance.

 Lessee acknowledges that it has the right and authority to obtain and maintain
 liability insurance coverage for any property it keeps on the Premises or for any claims
 brought against it related to the Premises. Lessee further acknowledges that Lessor does not
 have the authority to obtain and maintain liability insurance coverage for the property
 Lessee keeps on the Premises.

 Section 8 -Automatic Renewal and Termination.

 This Lease will automatically renew additional five (5) year terms, not to exceed
 thirty (30) years, following the expiration of the initial term, unless either party provides
 written notice of the intent not to renew within thirty (30) days prior the expiration of the
 active term. Lessor or Lessee may terminate the Lease without cause upon thirty (30) days
 written notice.



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2026.lease

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 Section 9 - Assignment and Subletting.

 Lessee shall not sublet, assign, or encumber this Lease without express written consent
 of Lessor, which consent shall not be unreasonably withheld.

 Section 10 - Notice.

 All notices, requests, demands and other communications hereunder shall be in writing
 and shall be deemed to have been given at the time delivered or deposited in the United
 States mails, certified or registered and postage prepaid, addressed to the parties as follows:

 If to Lessor: City of Charleston
 Attn: City Manager's Office
 501 Virginia Street E
 Charleston, WV 25301


 If to Lessee: Supreme Court of Appeals
 Attn: Administrative Director
 Building #1, Room # E-100
 1900 Kanawha Blvd East
 Charleston, WV 25305

 Section 11 - Authority.

 Lessor and Lessee each hereby represent and warrant unto the other that (i) all
 necessary action has been taken on the part of Lessor and Lessee, respectively, to obtain
 approval and authority to enter into this Lease and to perform their respective obligations
 hereunder and (ii) that the person executing this Lease on behalf of Lessor and Lessee is
 fully authorized to bind the Lessor and Lessee respectively.

 Section 12 - Choice of Law, Dispute Resolution, and Consent to Jurisdiction.

 This Agreement shall be deemed to be executed in the City of Charleston, State of
 West Virginia, and shall be governed by the law s of the State of West Virginia. If any breach,
 default, or other dispute arises out of this Agreement, the Parties agree that they will exercise
 good faith and commercially reasonable efforts to resolve said breach, default, or other
 dispute through negotiation.




 [SIGNATURES ON THE NEXT PAGE]


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2026.lease

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IN WITNESS WHEREOF, the parties hereunder have subscribed their signatures as of the date
first above written.

THE CITY OF CHARLESTON



By:



Its:

Date:



THE SUPREME COURT OF APPEALS OF
WEST VIRGINIA



By:



Its:

Date:




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2026.lease

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EXHIBIT A – Premises at California




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EXHIBIT A – Premises at Venable




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 Resolution No. 26-062

 Introduced in Council: Adopted by Council:

 June 1, 2026 __________

 Introduced by: Referred to:

 Joseph Jenkins Finance______________

 1 Resolution No. 26-062 - Authorizing the Mayor or City Manager to enter into a Memorandum of
 2 Understanding with the Charleston Sanitary Board for the purchase and implementation of a new
 3 billing system under the terms set forth in the attached Exhibit A.
 4
 5 Now Therefore, Be it Resolved by the Council of the City of Charleston, West Virginia:
 6
 7 That the Mayor or City Manager is hereby authorized to enter into a Memorandum of
 8 Understanding with the Charleston Sanitary Board for the purchase and implementation of a new
 9 billing system under the terms set forth in the attached Exhibit A.
10




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 MEMORANDUM OF UNDERSTANDING FOR IMPLEMENTATION OF A
 NEW BILLING SYSTEM BETWEEN THE CITY OF CHARLESTON AND
 THE CHARLESTON SANITARY BOARD



This Memorandum of Understanding (“MOU”), effective as of __________ day of
____________________________, 2026, is by and between the CITY OF CHARLESTON,
WEST VIRGINIA (“City”) and the CHARLESTON SANITARY BOARD (“CSB”); collectively
referred to as the “parties”:

 WHEREAS, in 1994, the City and CSB developed a Working Agreement intended to
govern joint billing operations; however, that agreement was never formally executed. The
provisions of such agreement were implemented with minor operational adjustments over time;
and
 WHEREAS, the City and CSB desire to continue and establish the cooperative framework,
roles, and responsibilities of the parties regarding the Utility Billing Project (“Project”); and
 WHEREAS, the City and CSB seek to formalize existing operational practices and update
them to align with the implementation of the Project’s new billing system; and
 WHEREAS, the City and CSB mutually intend to collaborate on the planning,
implementation, and ongoing administration of a modern utility billing system that supports sewer,
fire, and refuse billing and payment processing.

 THEREFORE, THE CITY AND CSB AGREE TO THE FOLLOWING:
 1. Purpose:

 The City and CSB agree to jointly engage in the planning and implementation of a modern
 utility billing system that supports sewer, fire, and refuse billing and collection functions
 for both organizations.

 2. Scope of Work:

 The City and CSB agree the scope of work will include:

 a. Project Coordination


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 i. Participate in planning, configuration, data conversion, and testing
 activities for the new billing system.
 ii. Attend scheduled meetings, workshops, and project reviews.
 iii. Share information and documentation in a timely manner.
 b. Communication
 i. Maintain regular communication on system changes, operational impacts,
 and implementation needs.
 ii. Notify each other promptly of issues that may affect billing or payment
 processing.
 c. Payment Processing
 i. Continue receiving payments at their own respective locations.
 ii. Acknowledge that the new billing system may modify existing payment
 workflows (e.g., batch vs. real-time posting).
 iii. Partial Payments: Partial payments shall be allocated on a pro-rata basis
 according to the customer’s current monthly charges unless the customer
 provides specific allocation instructions.
 d. Operational Continuity
 i. Work cooperatively to ensure uninterrupted billing, payment processing,
 and customer service during system transition.
 ii. Report software issues, outages, and service disruptions promptly to the
 vendor using the agreed‑upon escalation process.
 iii. Parties will designate primary and secondary vendor contacts for system
 issue escalation.
3. Software and Implementation Costs:

 The parties agree to an equitable pro-rata sharing in the software and implementation costs
 associated with the billing system as contemplated under the City’s Municipal Code. The
 City agrees to cover the licensing and subscription costs as applicable for Fire and Refuse
 accounts and City users of the new billing system pro-rata basis on the actual costs
 associated with the agreed upon license and subscription type. The CSB agrees to cover
 the licensing and subscription costs as applicable for all sanitary and sewer charges. The
 City will pay postage and printing costs associated with the statements not containing sewer

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 charges pursuant to the City’s Municipal Code. All other charges and costs related to
 software and implementation shall be the responsibility of the CSB. The CSB will be
 responsible for paying the associated vendors for any billing or mailing costs and the City
 will reimburse CSB for the City’s pro-rata share.

4. Dates and Deadlines:

 The City and CSB agree they will determine mutually agreed upon deadlines and/or dates
 for the following: 1) Request for Proposal (“RFP”) release; 2) Pre proposal conference; 3)
 Questions; 4) Addendum (Q&A) issued; 5) Vendor Assessment Reports and Proposals; 6)
 City and CSB internal review of responses; 7) Presentation and Demonstrations for
 concepts to City and CSB; 8) Site Visits and Reference Checks; 9) Joint selection of
 vendor; 10) Final Testing and approval; and 11) Production and Implementation (“go-live
 planning”). Expected Project Completion date: August of 2027.


5. Responsibilities of CSB:
 a. Billing
 CSB shall produce consolidated monthly billing statements for sewer, fire, and
 refuse services; and maintain billing records pursuant to the requirements of the
 Public Service Commission of West Virginia (“PSC”) and City of Charleston
 Municipal Code.
 b. Payment Processing
 CSB shall accept and receive payments at CSB locations. CSB will deposit CSB-
 collected funds into the CSB Municipal Fee clearing account. CSB shall receive
 itemized payment reports from the City for payments collected at City locations.
 CSB agrees to enter and process all payment information in the billing system. CSB
 will reconcile the Municipal Fee clearing account and allocate funds appropriately.
 CSB agrees to adopt posting procedures as afforded and required by the new billing
 system. CSB will maintain the current partial payment allocation method based on
 customer instructions or, if none are provided, apply a pro-rata allocation based on
 current monthly charges.
 c. Customer Service


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 CSB shall provide customer service, complaint handling, adjustments, and account
 support for sewer services only.
 d. Account Setup
 CSB will create all accounts involving the services referenced herein. CSB will use
 data from the water company to create or update accounts for customers. CSB
 agrees to allow the City to maintain all fire and refuse accounts for customers, as
 applicable.
 e. Technology System Support
 CSB will be responsible for the maintenance and support of its own hardware,
 software, and information systems. CSB will not provide technical support for City
 systems.
 f. Implementation and Production
 CSB will serve as the primary Project manager and be responsible for vendor
 coordination. CSB agrees to oversee configuration, data conversion, testing, system
 deployment and production system administration. CSB will provide training to
 CSB personnel on sewer-related processes.
 g. Vendor Relationship
 CSB will serve as the contract holder with the selected system vendor and any
 ancillary vendors necessary for implementation and operation of the system and
 mailings.
6. Responsibilities of the City:

 a. Customer Service
 The City will provide customer service, complaint handling, adjustments, and
 account support for fire and refuse services only. The City will be responsible for
 maintaining all fire and refuse accounts, with or without receipt of sewer services.
 The City has control over additional mailings necessary for the maintenance and
 servicing of the fire and refuse accounts. The City will be responsible for any
 additional costs associated with required mailings.
 b. Payment Collection
 The City agrees to receive payments for sewer, fire, and refuse services at City-
 operated payment locations. The City shall forward collected funds to the CSB and

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 provide an itemized list of payments received, in a format mutually agreed upon.
 c. Technology System Support
 The City will provide maintenance and support for its own hardware, software, and
 information systems. The City will not provide technical support for CSB systems.
 d. Implementation Responsibilities
 The City agrees to participate in configuration, workflow validation, testing, and
 data verification for fire/refuse billing. The City will support training efforts for
 City personnel during implementation.
7. Notices:
 The City and CSB hereby designate the following business mailing addresses and contact
 information the places where all notice, directions or communications from one such party
 to the other party shall be delivered, or to which they shall be mailed. Such address may be
 changed at any time by either party by written notice to the other party.

 Charleston Sanitary Board City of Charleston
 Steve Cooper, General Manager Andy Wood, Finance Director
 304-348-1084 ext. 237 304-348-8014
 scooper@csb-wv.com andy.wood@cityofcharleston.org

 Charleston Sanitary Board City of Charleston
 Renee Williamson, CIS Manager Christina Merbedone-Byrd, City
 304-348-1084 ext. 225 Collector
 rwilliamson@csb-wv.com 304-348-8024
 christina.merbedone-
 byrd@cityofcharleston.org

8. Modifications:
 This MOU may be modified at any time through a written amendment signed by both
 Parties.
9. Termination:
 The MOU may be terminated at any time, in whole or in part, by mutual written consent
 of each party.
10. Headings:
 The section headings and subheadings contained in this MOU are included for convenience
 only and shall not limit or otherwise affect the terms of this MOU.


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 11. Assignment:
 Nothing herein is intended or shall be construed to confer upon any person or entity other
 than the Parties and their successors or assigns, any rights or remedies under or by reason
 of this MOU.
 12. Good Faith:
 The Parties agree to negotiate in good faith and use their best efforts to support effective
 implementation, ongoing operations, dispute resolution and necessary development and
 execution of any future definitive agreements relating to this project.

The duly-authorize members below represent and warrant that they have full power and authority
to enter into this MOU and this authority is in compliance with all requirements of the governing
body or board. This MOU shall be governed by and construed in accordance with the laws of the
State of West Virginia. The parties consent to exclusive jurisdiction and venue in the Circuit Court
of Kanawha County, West Virginia. This MOU constitutes the entire understanding and agreement
of the parties with respect to its subject matter and supersedes all prior and contemporaneous
agreements or understandings, inducements or conditions, express or implied, written or oral,
between the parties.

BY THE DULY-AUTHORIZE SIGNATURES BELOW, THE PARTIES HEREBY
AGREE AND ACCEPT THE TERMS SET FORTH IN THIS MEMORANDUM OF
UNDERSTANDING.


THE CITY OF CHARLESTON CHARLESTON SANITARY BOARD

By____________________________ By

Its Its

Date: _________________________ Date: _______________________________




 Page 6 of 6
 05.04.2026v


 Page | 23 of
 1 Resolution No. 26-063

 2 Introduced in Council: Adopted by Council:

 3 June 1, 2026 ______________

 4

 5 Introduced by: Referred to:

 6 Joseph Jenkins Finance

 7

 8 Resolution No. 26-063 – Authorizing the Mayor or City Manager to enter into a Memorandum of
 9 Understanding (MOU) with other participating agencies comprising the Metro Drug Enforcement
10 Network Team (MDENT), consistent with Attachment A hereto, that assists the Charleston area
11 offices of the Drug Enforcement Administration, the Federal Bureau of Investigation and the
12 Bureau of Alcohol, Tobacco, Firearms and Explosives to achieve maximum cooperation in
13 combined law enforcement efforts to address drug and related violent crime offenses in
14 Charleston and surrounding communities. The MOU is in effect for a one-year period starting July
15 1, 2026, and ending June 30, 2027.

16 Be it Resolved by the Council of the City of Charleston, West Virginia:

17 That the Mayor or City Manager is authorized to enter into a Memorandum of Understanding
18 (MOU) with other participating agencies comprising the Metro Drug Enforcement Network Team
19 (MDENT), consistent with Attachment A hereto, that assists the Charleston area offices of the
20 Drug Enforcement Administration, the Federal Bureau of Investigation and the Bureau of Alcohol,
21 Tobacco, Firearms and Explosives to achieve maximum cooperation in combined law
22 enforcement efforts to address drug and related violent crime offenses in Charleston and
23 surrounding communities. The MOU is in effect for a one-year period starting July 1, 2026, and
24 ending June 30, 2027.




 Page | 24 of
 MEMORANDUM OF UNDERSTANDING

The following agencies hereby enter into this Memorandum of Understanding (MOU) as
of the date this MOU is signed by the agency’s representative. The effective date of this
MOU is July 1, 2026.

 City of Charleston
 City of St. Albans
 City of Dunbar
 City of Nitro
 City of South Charleston
 City of Hurricane
 Putnam County Sheriff’s Department
 Kanawha County Sheriff’s Department
 West Virginia State Police
 Federal Bureau of Alcohol, Tobacco, Firearms, and Explosives
 Federal Bureau of Investigation
 U. S. Attorney’s Office for the Southern District of WV

PURPOSE: the purpose of this MOU is to memorialize the operating terms under which
this task force, named the Metropolitan Drug Enforcement Network Team (MDENT),
develop and enhance cooperation and information exchange between the parties to this
MOU and to achieve maximum effective and efficient law enforcement efforts to address
drug and violent crime related offenses in the Kanawha County, Putnam County, and
Charleston, West Virginia, area.

DEFINITIONS: When used in this MOU, the following words shall be defined as:
 1. AHIDTA—Appalachian High Intensity Drug Trafficking Act Program
 2. Control Board – The oversight board for MDENT.
 3. DCJS – Justice and Community Services with the Division of Administrative
 Services of the West Virginia Department of Homeland Security
 4. Employing agency – The law enforcement agency that hired, employs, and
 pays the applicable salary and benefits of the law enforcement officer
 assigned to MDENT.
 5. Federal Agencies – The Federal Bureau of Investigation, the Drug
 Enforcement Agency and the Bureau of Alcohol, Tobacco, Firearms and
 Explosives.
 6. Grantee – The agency that prepares, submits, and oversees administration of
 funding applications on behalf of MDENT. For the purposes of this MOU
 the grantee is the City of Charleston.
 7. Local Agencies – The City of Charleston, the City of Dunbar, the City of
 Nitro, the City of South Charleston, the City of St. Albans, the City of
 Hurricane, the Kanawha County Sheriff’s Department, and the Putnam
 County Sheriff’s Department.
 8. MDENT – Metropolitan Drug Enforcement Network Team
 9. MOU – Memorandum of Understanding

 1


 Page | 25 of
 10. Operating Account – Monies maintained in an interest-bearing account by the
 grantee to be used to pay expenses incurred by MDENT in pursuit of its stated
 purpose. These monies come from funds lawfully secured as a result of
 forfeiture of money and property from drug related seizures and monies
 contributed to MDENT by other entities.
 11. Participating agencies – All of the federal and local agencies that are parties to
 this MOU.
 12. PCNEU – Putnam County Narcotics Enforcement Unit.
 13. PCSD – Putnam County Sheriff’s Department.
 14. Policy Board – West Virginia Drug Policy and Violent Crime Control Policy
 Board.

The participating agencies agree to the following terms:

1. FEDERAL JURISDICTION: The authority and participation in any investigation
under the terms of this MOU by the Federal Agencies shall be pursuant to, and limited
by, the jurisdictional laws of each respective federal agency. Because of statutory and
policy considerations, the assigned federal personnel will not investigate crimes outside
of the jurisdiction of their respective agency. The Federal Agencies shall follow the
appropriate policies and guidelines of their respective agencies. Federally initiated cases
will follow appropriate guidelines of the lead federal agency concerning case
management.

2. LOCAL AGENCY REPRESENTATION: The representative authorized to sign this
MOU for each of the participating agencies will appoint one individual to serve as a
member on the Control Board, which will be the agencies’ chief law enforcement officer
or his/her designee. That individual will act on behalf of and represent the designating
agency’s interests concerning the operation of MDENT. The Mayor of the grantee, or his
or her designee, shall serve as the Chairperson of the Control Board. The Chairperson
shall appoint the MDENT Commander.

3. CONTROL BOARD: The Control Board shall meet on a regular basis as set by the
grantee in accordance with DCJS requirements. Five members present shall constitute a
quorum of the Control Board. Each member of the Control Board, or his or her alternate,
shall have one vote and, subject to the terms herein, general issues shall require a
majority vote of members present. However, actions by MDENT on the following
matters shall be decided by unanimous vote of voting members of the Control Board:

 a. Approval/disapproval of cases to be investigated by MDENT officers;

 b. Amount of and use of funds to be authorized for specific case investigations
 and operation of the unit;

 c. Key decisions critical to the management of case investigations;

 d. Acquisition of real or personal property, including equipment;

 2


 Page | 26 of
 e. Addition of law enforcement agencies as members of MDENT; and

 f. Approval of officers to be assigned to MDENT from participating agencies.

Federal agencies, in compliance with all applicable ethical and regulatory DOJ/Treasury
guidelines, will abstain from voting on funding issues that conflict with their
department’s guidelines.

4. ADMINISTRATION OF GRANT FUNDS; AGENCY RESOURCES: Each of the
participating agencies shall cooperate with the grantee concerning the administration of
grant funds awarded from DCJS or other entities and in the overall operation of MDENT.
Additionally, each participating agency will provide whatever resources are available to
that agency, in the reasonable opinion of its Chief Law Enforcement Officer or designee,
to specific cases as appropriate and as approved by the Control Board to facilitate
efficient and effective investigations.

5. AGENCY WITHDRAWAL FROM OR APPLICATION TO MOU: Participation in
the multi-agency investigative efforts of MDENT is voluntary. If a participating agency
desires to withdraw from this MOU, written notification of such withdrawal will be
provided to each participating agency thirty days prior to withdrawal. Such withdrawal
does not absolve the participating agency of any financial responsibilities incurred prior
to the withdrawal. Additional agencies wishing to become members of MDENT may do
so upon written application to and approval by the Control Board. Such new agencies
must execute an addendum agreeing to the terms of the MOU in effect at the time of
approval by the Control Board.

6. COMPLIANCE WITH FEDERAL GUIDELINES: Participating agencies agree to
follow procedures relating to case management, reporting requirements, fiscal guidelines,
and other appropriate policies as adopted by the Control Board and that are consistent
with the Anti-Drug Abuse Act of 1986, subtitle K – State and Local Law Enforcement
Assistance Act of 1986 and/or the Policy Board and DCJS.

7. OWNERSHIP AND USE OF MDENT EQUIPMENT: Equipment and other personal
property purchased with Operating Account funds and utilized for fulfilling the purpose
of MDENT will be retained by grantee after the requirements of all applicable DCJS
grants have been satisfied or have expired. Grantee’s retention of any such equipment or
property will be made in accord with established policies and practices set by the Policy
Board and the DCJS. It is further agreed that participating agencies may request use of
this equipment and property, consistent with each agency’s guidelines, at any future time
so long as such request or use does not inconvenience or otherwise negatively impact
grantee.




 3


 Page | 27 of
8. REAL PROPERTY PURCHASED, OWNED, OR LEASED FOR THE USE AND
BENEFIT OF MDENT:

 a. If any real property is purchased by one of the participating agencies on behalf
 of MDENT to be used as office space or any other MDENT purpose, such
 purchase will be paid for with Operating Account funds.

 b. Any real property so purchased, donated, or leased for the use and benefit of
 MDENT as office space or other MDENT use, will be maintained with
 Operating Account funds. The Control Board shall have the oversight and
 responsibility of making the timely loan, lease, or other payments on the
 property, paying for all repairs and improvements, utilities, taxes, fees,
 insurance, and all other costs associated with the real property including any
 improvements thereto and/or appurtenances thereof. If at any time there are
 insufficient funds in the Operating Account for these expenses when due, such
 expenses will be shared by the participating local agencies in MDENT at the
 time such expenses are incurred. Each local agency will be responsible and
 liable for an amount equal to the amount of the shortfall divided by the
 number of local agency officers assigned to MDENT multiplied by the
 number of officers each local agency has assigned at the time of the shortfall.

 c. If any real property owned for the use and benefit of MDENT is sold, the
 proceeds shall either be used to secure other office space for MDENT or
 placed in the Operating Account.

 d. If at any time MDENT is dissolved, any real property owned for the use and
 benefit of MDENT shall be sold. The proceeds will be placed in the
 Operating Account and the funds will be handled as set forth in paragraph
 number nine (9) of this MOU.

9. MDENT DISSOLUTION: In the event that MDENT is dissolved, the Control Board
will ensure that all applicable financial responsibilities of MDENT are paid from the
Operating Account. Any remaining balance in the Operating Account after all financial
responsibilities are met, excluding any federal funds, shall be distributed to the local
agencies participating in MDENT at the time of its dissolution. If there are insufficient
funds in the Operating Account to satisfy all financial responsibilities or liabilities, any
remaining financial responsibilities and liabilities will be divided among these same local
agencies. The formula for the distribution of assets or liabilities shall be the total
applicable amount divided by the number of local agency officers assigned to MDENT
multiplied by the number of officers each local agency has assigned at the time of
dissolution.

10. SALARY, BENEFIT, AND OVERTIME REIMBURSEMENT:

 a. Reimbursement to local agencies for officers assigned to MDENT will be
 made for base salary and benefits as set by the Policy Board, but such

 4


 Page | 28 of
 reimbursement shall not exceed $28,000. Unless specifically authorized by
 grant award, reimbursement will not be made for overtime earned by officers
 assigned to MDENT.

 b. Federal Agencies will not receive reimbursements, including any
 reimbursement for salary, benefits, or overtime.

 c. For overtime reimbursement for officers authorized by a grant award, each
 local agency will be limited to the overtime hours or amounts authorized by
 the award.

 d. Monies awarded for overtime reimbursement will be distributed upon
 submission of applicable documentation to the grantee in an amount not to
 exceed the limit set by the Policy Board.

 e. Any AHIDTA overtime funds awarded for compensation shall be reimbursed
 in accordance with the policies and guidelines of that program.

11. FORFEITURES: Forfeitures will be administratively processed pursuant to the
following terms:

 a. Forfeitures may be utilized as approved by the Control Board to meet
 MDENT’s stated purpose.

 b. The participating Federal Agencies do not receive any share of assets secured
 by direct forfeiture or by an “open bid” sale in most state and local cases. In
 any case where a Federal Agency elects to receive a share of the forfeiture, the
 Federal Agency will process the forfeiture pursuant to federal guidelines. It
 shall be the responsibility of each participating local agency that desires to
 seek a portion of the federally forfeited property to complete a United States
 Department of Justice DAG-71 Application for Transfer of Federally
 Forfeited Property. If a Federal Agency processes the forfeiture, then the
 provisions of subparagraph (f.) of this paragraph eleven (11) do not apply.

 c. Forfeitures conveyed to local agencies through equitable sharing or pursuant
 to a completed DAG-71 are to be utilized for law enforcement purposes only,
 consistent with federal and Policy Board forfeiture guidelines.

 d. Real or personal property forfeited to MDENT that cannot be directly used to
 meet the stated purpose of MDENT will either be sold by an “open bid”
 process or disposed of in a manner approved by the Control Board in
 accordance with established federal and Policy Board guidelines for such
 forfeitures. Any monies secured by the sale of such property that are not
 processed federally will be deposited in the Operating Account, as required by
 subparagraph (e.) of this paragraph eleven (11).



 5


 Page | 29 of
 e. Cash, either directly forfeited or secured by the sale of real or personal
 property, that are not processed federally will be maintained in the Operating
 Account until spent for MDENT purposes or distributed to the local agencies
 consistent with this paragraph. The Policy Board sets a required minimum
 percentage of forfeited funds, less administrative costs, that must be used to
 cover the day-to-day operations of a drug task force during each grant award
 period. For the term of this MOU the Policy Board has MDENT’s minimum
 percentage at forty (40) percent. The Policy Board also permits each drug
 task force to establish a percentage greater than the set minimum. As of
 January 1, 2003, the Control Board established a minimum of fifty (50)
 percent of all monies secured as a result of forfeitures, after administrative
 costs have been removed, be held in the Operating Account to be used for
 day-to-day operations, with the remaining fifty (50) percent to be distributed
 among the local agencies as consistent with subparagraph (f.) of this
 paragraph eleven (11).

 f. Forfeited funds that are not processed by a Federal Agency shall be distributed
 as follows:

 1. 50% of all such non-federal forfeited funds, after payment of any
 administrative costs, shall be deposited in the Operating Fund. The
 remaining amount will be distributed to each local agency participating at
 the time of the seizure by dividing the total applicable amount by the
 number of local agency officers assigned to MDENT at the time of the
 seizure multiplied by the number of officers each local agency has
 assigned at the time of the seizure, not including any offers assigned to the
 Interdiction Team.

 2. For seizures made by the Interdiction Team, 50% of all such non-federal
 forfeited funds, after payment of any administrative costs, shall be
 deposited in the MDENT Operating Fund. The remaining amount will be
 distributed to each local agency which have officers assigned to the
 Interdiction Team at the time of the seizure by dividing the total applicable
 amount by the number of officers assigned to the Interdiction Team at the
 time of the seizure multiplied by the number of officers each local agency
 has assigned to the Interdiction Team at the time of the seizure.


12. PROTOCOL FOR INTERACTION WITH THE NEWS MEDIA:

 a. The Control Board shall set policy and procedures for media releases and/or
 press conferences.

 b. All media releases shall be made in the name of MDENT. Each release shall
 name all of the participating agencies.



 6


 Page | 30 of
 c. Unless special circumstances exist, individual MDENT officers will not be
 identified or photographed.

 d. No information about MDENT operations or individual investigations will be
 released to the media until approved by the official with applicable
 prosecutorial authority.

 1. If jurisdiction involves a federal prosecution, the United States
 Attorney of the Southern District of West Virginia must approve any
 release of information to the media.

 2. If jurisdiction involves a state prosecution, the Prosecuting Attorney in
 the county where the case will be prosecuted must approve any release
 of information to the media.

13. REPLACEMENT/REMOVAL OF OFFICERS ASSIGNED TO MDENT:

 a. All employing agencies will allow officers assigned to MDENT to complete
 all material assignments prior to the officer’s removal from, or replacement
 on, MDENT, unless conditions involving willful misconduct or other
 extenuating circumstances exist which would adversely affect MDENT
 operations and/or reputation if such removal is delayed.

 b. If any MDENT officer engages in misconduct, conduct unbecoming an
 officer, or any activity which requires an administrative investigation to
 determine the propriety of disciplinary action, the employing agency shall be
 solely responsible for any and all disciplinary action. The Task Force
 Commander shall immediately notify the Control Board members and the
 employing agency of any such behavior of which he or she becomes aware.
 Notwithstanding, the Control Board may remove any officer from MDENT
 upon reasonable belief that the officer engaged in misconduct, conduct
 unbecoming, or any other improper behavior or of activities. The employing
 agency shall be notified of any decision by the Control Board to remove an
 assigned officer and the employing agency may submit the name of a
 replacement officer for the Control Board’s consideration and approval.

14. LIABILITY AND INSURANCE OBLIGATIONS:

 a. Each employing agency shall be solely responsible for the negligent acts,
 omissions, and/or wrongdoing of its officers, whether alleged or established,
 and for any and all claims of liability related thereto. As between the parties to
 this MOU, unless otherwise agreed in writing, each employing agency shall
 be solely responsible for defending against any claim against its officer, and
 for payment of any and all resulting fees, costs, or damages related thereto.

 b. Unless otherwise agreed in writing, no employing agency shall be responsible
 for defending against or paying for any civil liability arising out of negligent
 acts, omissions, and/or wrongdoing of officers or other personnel assigned to

 7


 Page | 31 of
 MDENT from another employing agency. For the purpose of this MOU, civil
 liability includes, but is not limited to, damages of any kind, attorney fees, and
 any and all costs and/or expenses incident to any civil lawsuit or
 administrative claim filed by any person, business, corporation, partnership
 organization, or government entity, or otherwise related to any administrative
 or judicial proceeding, finding, judgment, or settlement in compromise of any
 claim.

 c. The employing agencies to this MOU agree that each officer assigned to
 MDENT is solely an employee of his or her employing agency. The parties to
 this MOU further agree that each employing agency shall be solely
 responsible for providing workers compensation coverage and unemployment
 coverage to each and every officer assigned to MDENT by that employing
 agency.

 d. Each employing agency shall maintain liability insurance coverage in an
 amount of at least $1,000,000 to satisfy the liability obligations herein related
 to claims arising from the alleged negligent, acts, omissions, and/or
 wrongdoing of its officers/employees assigned to MDENT, and such
 insurance policy shall include coverage for damage to the assigned
 officer/employee’s vehicle and claims resulting from the assigned
 officer/employee’s operation thereof, regardless of which agency actually
 owns the vehicle. In other words, and by example only, each agency shall be
 responsible for insuring, defending against and paying every claim or civil
 liability arising out of the conduct of its officer/employee, regardless of where
 the incident giving arise to the claim or civil liability arose and regardless of
 who owned any vehicle or equipment involved. Provided: That the parties
 recognize that the Federal Tort Claims Act shall be applicable to all liability
 issues relating to the actions of the officers assigned to MDENT from federal
 agencies.

 e. As between the parties to this Agreement, the agency employing any
 officer/employee assigned to MDENT will be solely responsible for any
 damage to property caused by the intentional or other conduct by the
 employing agency’s officer/employee which results in any denial of insurance
 coverage.

15. PARTICIPATING AGENCIES: Effective July 1, 2026, the Task Force is, or can be
composed of 23 officers as follows:

 7 from Charleston Police Department

 2 from St. Albans Police Department

 1 from Nitro Police Department

 1 from Dunbar Police Department


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 Page | 32 of
 2 from South Charleston Police Department

 1 from Hurricane Police Department

 3 from Kanawha County Sheriff’s Department

 3 from Putnam County Sheriff’s Department

 1 from West Virginia State Police

 1 from the US Drug Enforcement Agency

 1 from Homeland Security

These officers will work directly with the agents from the Charleston area offices of the
participating Federal Agencies.

16. FUNDING TERM. For the purpose of funding obtained through the DCJS, the term
of this agreement shall be for the fiscal year covering the period of July 1, 2026, through
June 30, 2027. Subsequent contract renewal with the DCJS for similar continued funding
will serve to extend this agreement.

17. SUPERSEDING AGREEMENT. This MOU supersedes any and all prior MOU’s
implemented and agreed to by the participating agencies.

This MOU is hereby entered into by the participating agencies on pages 9 and 10 of this
MOU, which may be executed in any number of counterparts, each of which when
executed and delivered shall constitute a duplicate original, but all counterparts together
shall constitute a single agreement.



 BY: ________________________________ DATE: ________________
 Amy Goodwin
 Mayor (City of Charleston)



 BY: ________________________________ DATE: ________________
 Scott James
 Mayor (City of St. Albans)



 BY: ________________________________ DATE: ________________
 Dave Casebolt
 Mayor (City of Nitro)



 9


 Page | 33 of
BY: ________________________________ DATE: ________________
 Scott Elliot
 Mayor (City of Dunbar)



BY: ________________________________ DATE: ________________
 Frank Mullens
 Mayor (City of South Charleston)



BY: ________________________________ DATE: ________________
 Scott Edwards
 Mayor (City of Hurricane)



BY: ________________________________ DATE: ________________
 Joseph Crawford
 Sheriff of Kanawha County



BY: ________________________________ DATE: ________________
 Bobby Eggelton
 Sheriff of Putnam County



BY: ________________________________ DATE: ________________
 J.L Mitchell
 Superintendent WV State Police



BY: ________________________________ DATE: ________________
 Moore Capito
 U.S. Attorney, Southern District of WV


BY: ________________________________ DATE: ________________
 Benjamin Cohen
 Alcohol, Tobacco, and Firearms, and Explosives




 10


 Page | 34 of
BY: ________________________________ DATE: ________________
 Mike McDonald
 Federal Bureau of Investigation




 11


 Page | 35 of
 Resolution No. 26-064

 Introduced in Council: Adopted by Council:

 June 1, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-064 - Authorizing approval of Amendment No. 8 of the FY 2025-2026 General
2 Fund Budget as indicated on the attached list of accounts.
3
4 Be it Resolved by the Council of the City of Charleston, West Virginia:
5
6 That Amendment No. 8 of the FY 2025-2026 General Fund Budget as indicated on the attached
7 list of accounts is approved.




 Page | 36 of
 General Fund FY 2025-2026 Budget Amendment No. 08 - June 1, 2026
Revenues and Fund Balances
 Current Increase/ Amended
Account No. Department Account Description Amount (Decrease) Amount
1001 00 00000 000 000 436902 Revenue Trf from Other Funds - Healthcare Reserves - 1,200,000 1,200,000
 Net Increase/(Decrease) to Revenues 1,200,000

Expenditures
 Current Increase/ Amended
Account No. Department Account Description Amount (Decrease) Amount
1001 10 40800 494 000 510550 Retiree Health - Police Pre-65 Medical/RX 2,225,000 540,000 2,765,000
1001 10 40800 494 000 510550 Retiree Health - Fire Pre-65 Medical/RX 2,775,000 660,000 3,435,000
 Net Increase/(Decrease) to Expenditures 1,200,000

Description:
To transfer funds from the Healthcare Reserve Fund into the General Fund to pay for higher than projected claims cost for the Pre-65 Retiree health plan.


Reportable: To maintain compliance with the budgetary guidelines of the State of West Virginia.




 FY 2026 - General Fund
 Budget Amendment No. 08 Page 1 of 1


 Page | 37 of
 Resolution No. 26-065

 Introduced in Council: Adopted by Council:

 June 1, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-065 - Adopting the proposed Fiscal Year 2026-2027 Parking System budget as
2 indicated within the attached document.
3
4 Be it Resolved by the Council of the City of Charleston, West Virginia:
5
6 That the proposed Fiscal Year 2026-2027 Parking System budget as indicated within the
7 attached document is approved.




 Page | 38 of
 City of Charleston
 MUNICIPAL BUDGET
 July 1, 2026 - June 30, 2027




 Section 9

 Parking System Revenue Fund




FY 2027 - City of Charleston 1
Municipal Budget Page | 39 of
 City of Charleston
 Municipal Budget
 FY 2027
 Parking System Revenue Summary

 Rev. Actual Original FY 2026 YTD Current FY 2026 Estimated
 Code Description FY 2025 FY 2026 Amendments FY 2026 YTD April FY 2027
Parking Building Revenues
 Building #1 - City Service Center
 434302 Monthly 256,028 270,000 270,000 204,213 255,700
 434304 Special Rates 83 100 100 - -
 434310 Meter - SMART - Credit Card 1,934 1,800 1,800 1,168 1,700
 434311 Meter - SMART - Park Mobile 21,817 2,500 2,500 2,588 8,800
 434312 Meter - SMART - Coin 1,864 2,000 2,000 1,943 1,900
 434321 Meter - Mechanical - Park Mobile 2,443 2,200 2,200 2,876 2,900
 434322 Meter - Mechanical - Coin 1,679 1,700 1,700 1,547 1,600
 434330 Commercial 142,531 146,300 146,300 120,224 146,200
 Total Building #1 428,378 426,600 - 426,600 334,558 418,800

 Building #2 - Washington
 434301 Daily 15,621 15,000 15,000 8,564 14,500
 434302 Monthly 30,545 58,000 58,000 51,363 53,300
 434303 Theatre Parking - - - - -
 434330 Commercial 1,572 1,600 1,600 1,310 1,600
 434331 Theatre Rental - - - - 1,000
 Total Building #2 47,738 74,600 - 74,600 61,237 70,400

 Building #5 - Shanklin
 434302 Monthly 68,193 90,000 90,000 68,558 80,400
 434304 Special Rates 73,878 77,000 77,000 64,074 79,000
 434310 Meter - SMART - Credit Card 6,533 6,700 6,700 5,299 6,700
 434311 Meter - SMART - Park Mobile 5,566 5,500 5,500 5,328 6,100
 434312 Meter - SMART - Coin 20,684 20,000 20,000 12,394 16,400
 434321 Meter - Mechanical - Park Mobile 1,485 1,800 1,800 1,589 1,600
 434322 Meter - Mechanical - Coin 2,941 4,800 4,800 3,162 3,900
 Total Building #5 179,280 205,800 - 205,800 160,402 194,100

 Building #6 - Summers
 434302 Monthly 392,625 405,000 405,000 322,995 395,100
 434304 Special Rates 934 1,000 1,000 529 1,000
 434310 Meter - SMART - Credit Card 19,849 20,400 20,400 15,521 19,300
 434311 Meter - SMART - Park Mobile 29,729 28,500 28,500 28,899 31,400
 434312 Meter - SMART - Coin 16,043 17,000 17,000 15,162 17,000
 434321 Meter - Mechanical - Park Mobile 13,848 12,000 12,000 13,448 13,900
 434322 Meter - Mechanical - Coin 11,138 12,800 12,800 7,600 11,000
 Total Building #6 484,166 496,700 - 496,700 404,154 488,700

 Total Building Revenue 1,139,563 1,203,700 - 1,203,700 960,351 1,172,000




 FY 2027 - City of Charleston 2
 Municipal Budget Page | 40 of
 City of Charleston
 Municipal Budget
 FY 2027
 Parking System Revenue Summary

 Rev. Actual Original FY 2026 YTD Current FY 2026 Estimated
 Code Description FY 2025 FY 2026 Amendments FY 2026 YTD April FY 2027
Other Parking Revenue
 432000 Police Fines/Court Costs 2,450 3,000 3,000 875 1,800
 432001 Boot Fees 500 700 700 850 900
 432100 Overtime Meter Violations 228,653 232,100 232,100 189,827 230,600
 432101 All Other Parking Violations 113,155 107,000 107,000 85,395 106,100
 432703 Loading Zone Fees 29,087 25,000 25,000 19,850 17,600
 434210 Meter - SMART - Credit Card 35,407 125,400 125,400 50,610 74,500
 434211 Meter - SMART - Park Mobile 88,353 100,200 100,200 86,127 101,800
 434212 Meter - SMART - Coin 207,184 202,500 202,500 170,195 209,200
 434221 Meter - Mechanical - Park Mobile 109,234 74,200 74,200 101,179 101,300
 434222 Meter - Mechanical - Coin 192,481 129,400 129,400 117,912 151,600
 434230 Bagged Meter Fees 34,238 25,000 25,000 59,938 44,300
 434240 Business Valet - - - - -
 434250 Residential Permit Parking (200) 5,700 5,700 5,525 5,700
 434304 Special Events 46,663 41,000 41,000 35,481 48,500
 434340 Parking Lots 19,970 25,780 25,780 19,405 24,500
 434500 Rents/Concessions/Leases 134,570 170,000 170,000 145,444 174,000
 439900 Miscellaneous Revenue 3,413 2,400 2,400 2,617 2,600
Total Other Revenue 1,245,158 1,269,380 - 1,269,380 1,091,229 1,295,000

 Total Operating Revenue 2,384,720 2,473,080 - 2,473,080 2,051,580 2,467,000

Non-Operating Revenue
 437900 Gain/(Loss) Sale of Assets 3,735 - - 22,800 -
 438000 Interest on Investments 299,442 250,000 250,000 202,076 200,000
 438600 Insurance Claims 2,000 2,000 400 -
 439900 Cash Over/Short - - 60 -
Total Non-Operating Revenue 303,177 252,000 - 252,000 225,336 200,000

 Total Parking System Revenue 2,687,898 2,725,080 - 2,725,080 2,276,916 2,667,000




 FY 2027 - City of Charleston 3
 Municipal Budget Page | 41 of
 City of Charleston
 Municipal Budget
 FY 2027
Fund 6406 Parking System Revenue Fund
Department 57100 Parking
Unit 000 Administration
 FY 2025 FY 2026 FY 2026 YTD FY 2026 FY 2026 YTD FY 2027
Expense Object Actual Original Amend. Current April Actual Proposed
Personal Services
510300 Wages - Full Time Regular 814,776 822,988 - 822,988 648,121 849,996
510301 Wages - FT Overtime - 56,100 - 56,100 14,191 58,760
510310 Wages - Irregular Part Time (IPT) - 22,000 22,000 11,602 22,000
510400 FICA 60,110 - - - - -
510401 FICA - Medicare - 13,066 - 13,066 9,406 13,496
510402 FICA - Social Security - 55,867 - 55,867 40,217 57,707
5105** Medical & Life Insurance 214,877 258,552 - 258,552 216,082 268,485
510600 Retirement 70,412 - - - -
510601 Public Employees Retirement - 76,049 - 76,049 59,505 72,701
5111** Dental & Vision Insurance 11,909 12,600 - 12,600 9,539 13,146
5112** Insurance - Employee Cont (29,173) (38,556) - (38,556) (29,286) (39,459)
511300 OPEB - Current 40,000 40,000 - 40,000 - 40,000
 Total Personal Services 1,182,911 1,318,666 - 1,318,666 979,377 1,356,832

 Authorized Full Time Positions & Salary Schedule

 FY 2026 Current FY 2027Proposed
 Title FLSA/Paygrade FTE Title FLSA/Paygrade FTE
 Director Parking Operations E/119 1 Director Parking Operations E/119 1
 Meter Mntce. & Cllct. Crew Ldr. N-OT/109 1 Meter Mntce. & Cllct. Crew Ldr. N-OT/109 1
 Maintenace Crew Leader N-OT/109 1 Maintenace Crew Leader N-OT/109 1
 Office Support Specialist N-OT/107 4 Office Support Specialist N-OT/107 4
 Maintenace Worker N-OT/107 1 Maintenace Worker N-OT/107 1
 Meter Mntce. & Collections Spec. N-OT/107 1 Meter Mntce. & Collections Spec. N-OT/107 1
 Parking Enforcement Specialist N-OT/107 1 Parking Enforcement Specialist N-OT/107 1
 Parking Enforcement Technician N-OT/105 4 Parking Enforcement Technician N-OT/105 4
 Security Custodian N-OT/105 5 Security Custodian N-OT/105 5
 Parking Technician N-OT/105 2 Parking Technician N-OT/105 2


 Total 21 Total 21




 FY 2027 - City of Charleston 4
 Municipal Budget Page | 42 of
 City of Charleston
 Municipal Budget
 FY 2027
Fund 6406 Parking System Revenue Fund
Department 57100 Parking
Unit 000 Administration
 FY 2025 FY 2026 FY 2026 YTD FY 2026 FY 2026 YTD FY 2027
Expense Object Actual Original Amend. Current April Actual Proposed

Contractual Services
521100 Telephone 12,661 17,000 17,000 5,812 15,000
521300 Utilities 248,607 210,000 210,000 221,400 250,000
521400 Travel 1,145 1,400 1,400 - 1,400
521500 Mtce & Repair - Bldg/Ground 50,383 75,000 75,000 28,699 75,000
521600 Mtce & Repair - Equipment 5,850 20,000 20,000 5,621 20,000
521700 Mtce & Repair - Auto/Truck 11,012 9,700 9,700 1,104 9,700
521800 Postage 4,235 8,000 8,000 2,816 8,000
521900 Building & Equipment Rent 40,723 37,800 37,800 13,396 37,800
521920 Parking Space Rent - 11,000 11,000 17,010 20,000
521936 Copier Rent - 1,200 1,200 1,018 1,200
522100 Training 2,498 1,500 1,500 1,170 1,500
522200 Dues & Subscriptions 876 1,000 1,000 1,020 1,100
522300 Professional Services 1,390 2,500 2,500 - 2,500
522600 Insurance - WC & UC 16,660 22,281 22,281 20,296 21,588
522700 Insurance - Liability 43,805 57,875 57,875 57,307 59,500
523000 Contracted Services 156,673 350,000 350,000 107,783 350,000
523200 Bank Fees 1,083 2,500 2,500 386 2,500
523200 Electronic Meter Fees 32,215 55,000 55,000 29,457 37,500
 Total Contractual Services 629,815 883,756 - 883,756 514,293 914,288

Commodities
534100 Materials & Supplies 73,084 90,000 90,000 37,036 90,000
534300 Gas, Oil & Tires 3,180 8,000 8,000 1,392 8,000
534500 Uniforms 7,417 7,500 7,500 6,922 7,500
534180 Snow Removal Materials - 10,000 10,000 13,001 15,000
 Total Commodities 83,680 115,500 - 115,500 58,351 120,500

Capital Outlay
645900 Equipment Purchase - 170,000 170,000 155,139 -
 Total Capital Outlay - 170,000 - 170,000 155,139 -

Contributions & Other
556600 Contributions to Other Funds 256,412 237,158 237,158 - 275,380
 Total Contributions & Other 256,412 237,158 - 237,158 - 275,380


 Total Parking 2,152,818 2,725,080 - 2,725,080 1,707,159 2,667,000



 Projected Capital Equipment Acquisitions

 FY 2027 FY 2028 FY 2029
 Unit # Equipment Estimated Proposed Estimate Estimate


 Total - - - -




 FY 2027 - City of Charleston 5
 Municipal Budget Page | 43 of
 City of Charleston
 Municipal Budget
 Parking System Revenue Fund
 FY 2027
 Schedule of Cash

 FY 2025 Ending Cash Balance 6,536,462

 FY 2026 Budgeted

 Operating Revenues 2,473,080
 Non-Operating Revenues 252,000
 Total System Revenues 2,725,080

 Operating Expenses 2,317,922
 Non-Operating Expenses -
 Total System Expenses 2,317,922

 Excess Revenue Over Expenses 407,158

 Other Cash Outlay

 Capital Expenditures 170,000
 Transfers to Maintenance Fund 237,158
 Total Other Outlay 407,158

 Net Cash Flow - FY 2026 -

 FY 2025 Projected Ending Balance 6,536,462

 FY 2027 Budgeted

 Operating Revenues 2,467,000
 Non-Operating Revenues 200,000
 Total System Revenues 2,667,000

 Operating Expenses 2,391,620
 Non-Operating Expenses -
 Total System Expenses 2,391,620

 Excess Revenue Over Expenses 275,380

 Other Cash Outlay

 Capital Expenditures -
 Transfers to Maintenance Fund 275,380
 Total Other Outlay 275,380

 Net Cash Flow - FY 2027 -

 FY 2027 Projected Ending Balance 6,536,462



FY 2027 - City of Charleston 6
Municipal Budget Page | 44 of
 City of Charleston
 Municipal Budget
 FY 2027
 Parking System

 Maintenance and Repair Fund

 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Beginning Cash Balance 4,855,147 5,033,890 4,881,048 4,001,428 3,001,428 2,396,428


Revenue
Transfers from Parking Revenue 256,412 237,158 275,380 300,000 300,000 300,000
Interest Earnings 226,748 200,000 180,000 125,000 100,000 75,000
Total Revenue 483,160 437,158 455,380 425,000 400,000 375,000

Expenses
Major Rehabilitation
 Bldg #1 Buildout for Devo Srvc 205,381 25,000 - - - -
 Structural Engineering 88,450 50,000 120,000 110,000 90,000 130,000
 Structural Rehabitation Project 500,000 1,200,000 1,100,000 900,000 1,300,000
 Bldg#2 Self-Service Access - - - 200,000 - -
General Repair and Mtnce 10,586 15,000 15,000 15,000 15,000 15,000
Total Expenses 304,417 590,000 1,335,000 1,425,000 1,005,000 1,445,000

Ending Cash Balance 5,033,890 4,881,048 4,001,428 3,001,428 2,396,428 1,326,428




 FY 2027 - City of Charleston 7
 Municipal Budget Page | 45 of
 Resolution No. 26-066

 Introduced in Council: Adopted by Council:

 June 1, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-066 – Authorizing the Mayor or City Manager to purchase a total of three
 2 Ford F-150 Extended Cab 4x4 Trucks – two for the Charleston Public Grounds Department and
 3 one for Springhill Cemetery – from Thornhill Ford in the amount of $42,396.00 per unit, for a
 4 total price of $127,188.00, to replace vehicles 202 for Springhill and 360 & 365 for Public
 5 Grounds in the regular fleet rotation schedule, where the price was determined pursuant to a
 6 competitively bid Statewide contract.
 7
 8 Be it Resolved by the Council of the City of Charleston, West Virginia:
 9
10 That the Mayor or City Manager is authorized to purchase a total of three Ford F-150 Extended
11 Cab 4x4 Trucks from Thornhill Ford in the amount of $42,396.00 per unit, for a total price of
12 $127,188.00, where the price was determined pursuant to a competitively bid Statewide
13 contract.




 Page | 46 of
Page | 47 of
Page | 48 of
Page | 49 of
Page | 50 of
Page | 51 of
Page | 52 of
Page | 53 of
Page | 54 of
 Resolution No. 26-067

 Introduced in Council: Adopted by Council:

 June 1, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-067 - Receiving the Work Plan Summary of the City Center Business
 2 Improvement District, approving the proposed budget of the City Center Business Improvement
 3 District for the 2026-2027 fiscal year, and maintaining the same levying rate of annual fees for
 4 the City Center Business Improvement District on each private for-profit property owner within
 5 the District.
 6
 7 Be it Resolved by the Council of the City of Charleston, West Virginia:
 8
 9 That the Work Plan Summary of the City Center Business Improvement District is received; that
10 the proposed budget of the City Center Business Improvement District for the 2026-2027 fiscal
11 year, as attached as Exhibit A hereto, is approved; and that, and the rate of annual fees for the
12 City Center Business Improvement District on each private for-profit property owner within the
13 District remains levied at the equation of (total land lot size square footage x .075) + (total
14 building square footage x .03325).




 Page | 55 of
City Center Business Improvement District
Fiscal Year 2026-27 Work Plan Summary and Budget
July 1, 2026 – June 30, 2027
Assessment:
Maintain the current assessment formula consisting of building square footage @
.03325 + land square footage @ .075.
Based on the current square footage data, the assessment should generate a total of
$94,383. We have budgeted $92,500 to allow for outstanding receivables.


Work Plan Summary

Organizational:
Maintain an efficient and effective Board of Directors.
Continue to seek additional funding sources.
Continue contract with Charleston Area Alliance for part-time professional staff support.
Continue to fund one full-time BID Ambassador through the partnership with the City of Charleston.



Marketing:
Collaborate with Arts Amplified and City of Charleston on events in Slack Plaza.
Collaborate with Downtown Charleston Association on holiday event.
Maintain a Facebook Page and basic website.




 Page | 56 of
 Page 2
Planning and beautification:
Prioritize projects outlined in the Master Plan and Economic Analysis. Using acquired resources such as HUD CDF, Governor’s
Office, Mayor’s Seed Funding, Greater Kanawha Valley Foundation, Charleston Urban Renewal Authority, Briar Hills Garden Club
and other sources to implement prioritized projects such as street lighting, enhanced security and public art.
Strategize a beautification initiative with private property owners.
Maintain all needed equipment for the BID Ambassador to use for light landscaping, trash collection, sidewalk cleaning, Slack Plaza
events, etc.



Safety/Security:
Collaborate with the City of Charleston in training and guiding the BID Ambassador.
Research and strategize other safety and security initiatives for the BID


Budget on next page




 Page | 57 of
City Center Business Improvement District Page 3
Fiscal Year 2026-27 Budget

 Charleston
 Area
Revenues: Assessments CURA/City Alliance TOTAL
Assessments - (less ~2% uncollectible) $92,500 $92,500
Grant - HUD - Congressionally Directed Spending $ 550,000 $550,000
Grant - CURA match for Region 3 $ 25,000 $25,000
Grant - Governor's Office CDS match $ 280,000 $280,000
Grant - Region 3 Subrecipient $ 240,000 $240,000
Carry over funds $60,000 $60,000
Other resources (GKVF, Garden club, etc) $ 25,000 $25,000
TOTAL $152,500 $1,095,000 $ 25,000 $1,272,500

Expenses:
Branding, marketing, outreach $4,000 $4,000
BID Ambassador - city salary/benefits $68,000 $68,000
BID Ambassador equipment and supplies $2,500 $2,500
Master Plan implementation and planter materials $63,000 $1,095,000 $ 25,000 $1,183,000
Professional staff management (CAA via MOU) $15,000 $15,000
TOTAL $152,500 $1,095,000 $ 25,000 $1,272,500




 Page | 58 of
 Resolution No. 26-068

 Introduced in Council: Adopted by Council:

 June 1, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-068 - Authorizing the Mayor or City Manager to approve and execute
 2 multiple Change Orders collectively referred to as Change Order No. 2, relating to the
 3 Charleston Fire Department station renovation project in the total amount of $57,420.81 to
 4 address multiple owner-requested changes and other changes due to unforeseen conditions
 5 discovered during the course of the project.
 6
 7 Now Therefore, Be it Resolved by the Council of the City of Charleston, West Virginia:
 8
 9 That the Mayor or City Manager is authorized to approve and execute multiple Change Orders
10 collectively referred to as Change Order No. 2, relating to the Charleston Fire Department
11 station renovation project in the total amount of $57,420.81 to address multiple owner-
12 requested changes and other changes due to unforeseen conditions discovered during the
13 course of the project. The pricing details related to Change Order No. 2 are indicated in Exhibit
14 A. The new total contract price approved is $4,308,183.55.




 Page | 59 of

MINUTES
 FINANCE COMMITTEE MEETING
 6:30 P.M., JUNE 1, 2026
 AV ROOM #308, CITY HALL


Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to
order at 6:30 p.m., June 1, 2026.

A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:

Joseph Jenkins, Chair
Brent Burton, Vice Chair
Becky Ceperley
Mary Beth Hoover
Larry Moore (arrived at 6:31; 1st vote was for 26-061)
Chad Robinson
Shawn Taylor

Absent:

Other Councilmembers present:
Frank Annie
Caitlin Cook
Chelsea Steelhammer
Emmett Pepper




 I. DISCUSSION:

 a. Approval of Previous Minutes - Councilmember Burton asked for unanimous consent
to dispense with the reading of the minutes for the May 15, 2026 meeting and that they be
approved as distributed. There were no objections, and the minutes were approved.


 1
 II. RESOLUTIONS:

 a. Resolution No. 26-061 – Authorizing the Mayor or City Manager to execute the Lease
 Agreement between the City of Charleston and the Supreme Court of Appeals of West
 Virginia, as contained in the attached exhibit, relating to the lease of parking spaces
 located on Venable Avenue and California Avenue.

 Now, therefore, be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is hereby authorized to execute the Lease Agreement
 between the City of Charleston and the Supreme Court of Appeals of West Virginia, as
 contained in the attached exhibit, relating to the lease of parking spaces located on
 Venable Avenue and California Avenue.


City Manager Ben Mishoe added that the resolution will renew a lease agreement that the City
has had in place for five years for twelve parking spots.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-061 approved.




 2
 b. Resolution No. 26-062 – Authorizing the Mayor or City Manager to enter into a
 Memorandum of Understanding with the Charleston Sanitary Board for the purchase
 and implementation of a new billing system under the terms set forth in the attached
 Exhibit A.

 Now Therefore, Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is hereby authorized to enter into a Memorandum of
 Understanding with the Charleston Sanitary Board for the purchase and implementation
 of a new billing system under the terms set forth in the attached Exhibit A.


Mishoe added that it is more efficient for the City to work with the Sanitary Board and their
new billing system. The amount will be split per users, etc.

Councilmember spoke in favor of the resolution.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-062 approved.




 3
 c. Resolution No. 26-063 – Authorizing the Mayor or City Manager to enter into a
 Memorandum of Understanding (MOU) with other participating agencies comprising
 the Metro Drug Enforcement Network Team (MDENT), consistent with Attachment A
 hereto, that assists the Charleston area offices of the Drug Enforcement Administration,
 the Federal Bureau of Investigation and the Bureau of Alcohol, Tobacco, Firearms and
 Explosives to achieve maximum cooperation in combined law enforcement efforts to
 address drug and related violent crime offenses in Charleston and surrounding
 communities. The MOU is in effect for a one-year period starting July 1, 2026, and
 ending June 30, 2027.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to enter into a Memorandum of
 Understanding (MOU) with other participating agencies comprising the Metro Drug
 Enforcement Network Team (MDENT), consistent with Attachment A hereto, that assists
 the Charleston area offices of the Drug Enforcement Administration, the Federal Bureau
 of Investigation and the Bureau of Alcohol, Tobacco, Firearms and Explosives to achieve
 maximum cooperation in combined law enforcement efforts to address drug and
 related violent crime offenses in Charleston and surrounding communities. The MOU is
 in effect for a one-year period starting July 1, 2026, and ending June 30, 2027.


Mishoe added that the resolution is for the annual renewal of the operating agreement with
MDENT. It also maintains that the City will continue to be the fiscal agent.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-063 approved.




 4
 d. Resolution No. 26-064 – Authorizing approval of Amendment No. 8 of the FY 2025-2026
 General Fund Budget as indicated on the attached list of accounts.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That Amendment No. 8 of the FY 2025-2026 General Fund Budget as indicated on the
 attached list of accounts is approved.


Finance Director Andy Wood added that the amendment take $1.2 million from the Health Care
Reserve Fund to the General Fund to supplement the budget for retirees.

 Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-064 approved.




 5
 e. Resolution No. 26-065 – Adopting the proposed Fiscal Year 2026-2027 Parking System
 budget as indicated within the attached document.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the proposed Fiscal Year 2026-2027 Parking System budget as indicated within the
 attached document is approved.


Wood added that the Parking System operates at a surplus every year. That surplus is
transferred to the Maintenance Fund. Revenue is expected to be stable.

Councilmember Taylor complimented Parking Director Terri Allen.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-065 approved.




 6
 f. Resolution No. 26-066 – Authorizing the Mayor or City Manager to purchase a total of
 three Ford F-150 Extended Cab 4x4 Trucks – two for the Charleston Public Grounds
 Department and one for Springhill Cemetery – from Thornhill Ford in the amount of
 $42,396.00 per unit, for a total price of $127,188.00, to replace vehicles 202 for
 Springhill and 360 & 365 for Public Grounds in the regular fleet rotation schedule, where
 the price was determined pursuant to a competitively bid Statewide contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase a total of three Ford F-150
 Extended Cab 4x4 Trucks from Thornhill Ford in the amount of $42,396.00 per unit, for a
 total price of $127,188.00, where the price was determined pursuant to a competitively
 bid Statewide contract.


Mishoe added that the resolution will replace three pickup trucks. The purchases are budgeted
for in the General Budget.

Councilmember Taylor added that he is on the Spring Hill Cemetery Board.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-066 approved.




 7
 g. Resolution No. 26-067 – Receiving the Work Plan Summary of the City Center Business
 Improvement District, approving the proposed budget of the City Center Business
 Improvement District for the 2026-2027 fiscal year, and maintaining the same levying
 rate of annual fees for the City Center Business Improvement District on each private
 for-profit property owner within the District.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Work Plan Summary of the City Center Business Improvement District is
 received; that the proposed budget of the City Center Business Improvement District for
 the 2026-2027 fiscal year, as attached as Exhibit A hereto, is approved; and that, and the
 rate of annual fees for the City Center Business Improvement District on each private
 for-profit property owner within the District remains levied at the equation of (total
 land lot size square footage x .075) + (total building square footage x .03325).


Mishoe added that the assessments have not changed since last year.

Councilmember Ceperley compliments the Business Improvement District.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-067 approved.




 8
 h. Resolution No. 26-068 – Authorizing the Mayor or City Manager to approve and execute
 multiple Change Orders collectively referred to as Change Order No. 2, relating to the
 Charleston Fire Department station renovation project in the total amount of
 $57,420.81 to address multiple owner-requested changes and other changes due to
 unforeseen conditions discovered during the course of the project.

 Now Therefore, Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to approve and execute multiple Change
 Orders collectively referred to as Change Order No. 2, relating to the Charleston Fire
 Department station renovation project in the total amount of $57,420.81 to address
 multiple owner-requested changes and other changes due to unforeseen conditions
 discovered during the course of the project. The pricing details related to Change Order
 No. 2 are indicated in Exhibit A. The new total contract price approved is
 $4,308,183.55.


Mishoe added that the change order constitutes only 2.5% of the total contract cost.

Mayor Goodwin added that since it has been a very long time since the fire stations were
upgraded, the City wants to do it correctly.

Councilmember Robinson confirmed that there have been discussions about purchasing the
surrounding properties for some of the same stations.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-068 approved.




Councilmember Burton motioned to adjourn the meeting.
Meeting adjourned.



 9