City Council — Naperville, IL
Date: 2018-02-26

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 City Council

Monday, February 26, 2018 6:00 PM Council Chambers


 Workshop: SECA



A. CALL TO ORDER:

B. INTRODUCTION:

C. PUBLIC FORUM:

D. PRESENTATION:
1. 18-165 Presentation for the 2018 Comprehensive Special Events and Cultural
 Amenities (SECA) City Council Workshop
 Attachments: FEB 2018 SECA FUND WORKSHOP POWERPOINT

2. 18-160 To consider the four recommendations of the SECA Commission
 regarding changes to the Special Events and Cultural Amenities (SECA)
 Grant Fund Program and reach consensus on each for implementation in
 Calendar Year 2019 and Calendar Year 2020 award cycles.
 Attachments: Attachment 1 - 2016 Decision Matrix
 Attachment 2 - 2018 Decision Matrix
 Attachment 3 - Final CY18 Award Categories
 Attachment 4 - Ribfest-Fling as City Obligations


E. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




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400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 City Council


Monday, February 26, 2018 6:00 PM Council Chambers

 Workshop: SECA


A. CALL TO ORDER:

 Chirico called the meeting to order at 6:00 p.m.
 Present: 5- Mayor Steve Chirico
 Councilwoman Judy Brodhead
 Councilwoman Patty Gustin
 Councilman Paul Hinterlong
 Councilwoman Rebecca Obarski
 Absent: 4- Councilwoman Becky Anderson
 Councilman Kevin Coyne
 Councilman John Krummen
 Councilman Benjamin White




 Also Present
 City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; Deputy City
 Attorney, Mike DiSanto; City Clerk, Pam Gallahue; Fire Chief, Mark Puknaitis;
 Police Chief, Robert Marshall; Director of Finance, Rachel Mayer; Director of
 Human Resources, James Sheehan; Director of IT, Jeff Anderson; Director of
 Public Utilities - Electric, Mark Curran; Director of Public Utilities - Water, Jim
 Holzapfel; Director of Public Works, Dick Dublinski; Special Events Coordinator,
 Dawn Portner; Budget and Administrative Services Coordinator, Shebnem
 Ozkaptan

 SECA Commissioners: Grimes, Kovener, Losurdo, McQuillan, Greene-Robb,
 Colletta, Kearney, Clermont

 Daily Herald, Naperville Sun, NCTV-17




 A motion was made by Councilwoman Brodhead, seconded by Councilwoman
 Gustin, to allow Councilman Krummen to participate via teleconference. The
 motion carried by the following vote:

 Aye: 5- Chirico, Brodhead, Gustin, Hinterlong, and Obarski

 Excused: 1- Krummen


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City Council Meeting Minutes February 26, 2018


 Absent: 3- Anderson, Coyne, and White

B. INTRODUCTION:

C. PUBLIC FORUM:

 There were no speakers for Public Forum.

D. PRESENTATION:

1. Presentation for the 2018 Comprehensive Special Events and Cultural Amenities
 (SECA) City Council Workshop
 Rick Grimes, Chairman, SECA Commission, gave opening comments and
 discussed the 2017 Council direction to review the SECA Grant Fund
 Program and present recommendations. He went on to explain the two
 2016 comprehensive SECA workshops, the nine approved
 recommendations, how the grant fund is divided, and how the Commission
 arrived at the four recommendations presented.

 Coyne entered the meeting at 6:15 p.m.

 Portner presented Recommendation #1 - Create an objective criteria and
 associated point system to score applications.

 Council discussed how well the Commission reviews the applications and
 presents allocations, the collection of post-event metrics, the
 appropriateness of implementing objective criteria, and whether benefits
 and vehicles which are components of the cost of city services are charged
 to SECA.

 Gallahue clarified, that per Council direction in 2016, vehicles and
 incremental employee benefit costs associated with working an event are
 charged to SECA.

 Gallahue presented Recommendation #2 - Maintain the diversity of the
 SECA Grant Fund Program awards. She reviewed SECA's mission
 statement, stakeholder input, impact of additional special events on
 program diversity, and how staff encourages organizers to host events in
 south Naperville.

 Council discussed funding brick and mortar initiatives, smaller cultural
 celebrations, location of events, and the review and approval of the annual
 special event calendar.

 Gallahue presented Recommendation #3 - Reinstate the 2% annual
 escalator. She discussed that the 1% food and beverage tax was created
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 to solely fund SECA, that the tax now supports other programs and
 initiatives, and the funding for SECA has been redirected, reduced, or
 capped since 2010.

 Council discussed the appropriateness of reinstating the 2% escalator,
 lifting the $1.9M cap on SECA, the impact on the food and beverage tax
 allocations, and incorporating the Consumer Price Index into the amount
 available for allocation.

 Obarski presented Recommendation #4 - Eliminate the Legacy Events
 category and return Ribfest and the Last Fling to the Special Event category to
 receive the same funding and logistic evaluation as all other events. She
 reviewed how SECA funding would be disbursed if the events were considered
 City Obligations, that 26% of the annual funding would be available for 60
 applicants, and that the remaining $492,000 would be less than the entire SECA
 fund in 2005.

 Gallahue clarified that Ribfest and the Last Fling had been separated out
 because they are fundraisers and the direction was to no longer use SECA to
 fund fundraisers. Creating a special category for them was intended to
 acknowledge that they are fundraisers, but also grandfather them from the
 prohibition against fundraisers because they had been the impetus for SECA.

 Council discussed how the Legacy Events category was misunderstood,
 the appropriateness of fully funding all or some of the special events, and
 the special event calendar.


2. To consider the four recommendations of the SECA Commission regarding changes to
 the Special Events and Cultural Amenities (SECA) Grant Fund Program and reach
 consensus on each for implementation in Calendar Year 2019 and Calendar Year 2020
 award cycles.
 By consensus, the following recommendations were approved:

 1) Create an objective criteria and an associated point system to score
 applications

 2) Maintain the diversity of the SECA Grant Fund program awards

 3) Reinstate the 2% annual escalator or CPI, whichever is less, in Calendar Year
 2019

 4) Eliminate the Legacy Events category and return Ribfest and the Last Fling to
 the Special Event category to receive the same funding and logistic evaluation
 as all other events.

E. ADJOURNMENT:
 A motion was made by Councilwoman Brodhead, seconded by Councilman
 Hinterlong, to adjourn the SECA Grant Fund Workshop at 6:15 p.m. The motion

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 carried by the following vote:

 Aye: 7- Chirico, Brodhead, Coyne, Gustin, Hinterlong, Krummen, and Obarski

 Absent: 2- Anderson, and White




 /S/ Pam Gallahue
 Pam Gallahue, PhD
 City Clerk




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