Committee of the Whole — Aurora, IL
Date: 2023-02-07

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final - Revised
 Tuesday
 February 07, 2023
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, JANUARY 17, 2023 COMMITTEE OF THE WHOLE
 MEETING
 23-0056 Approval of the Minutes of the Tuesday, January 17, 2023 Committee of the Whole
 Meeting.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On January 25,
 2023 and Reviewed the Following Items:
 22-0938 A Resolution Authorizing the Execution of a License Agreement with RGV
 Investments, for a Portion of the City Owned Property at 14 W Galena Boulevard
 for the Construction and Use of a Dumpster Enclosure to Support the Aurora
 Business Center at 31 W Downer Place, Aurora, Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-1066 An Ordinance Authorizing the Execution of a Second Amendment to the Boundary
 Agreement with the Village of Oswego.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0029 An Ordinance Approving a Revision to the Butterfield Planned Development
 District Plan Description on approximately 97 Acres for Property located at 2725
 and 2815 Bilter Road being south of Bilter Road and west of N. Eola Road
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0037 An Ordinance Annexing Property, Being Vacant Land, Located at 955 Schomer
 Road to the City of Aurora, Illinois, 60505.
 COMMITTEE RECOMMENDED: APPROVAL 5-0



City of Aurora Page 1 Printed on 2/7/2023
Committee of the Whole Agenda - Final - Revised February 7, 2023


 23-0044 A Resolution Approving a Preliminary Plan and Plat for Butterfield Phase II Unit 5A
 Subdivision on vacant land located at 2815 Bilter Road being south of Bilter Road
 and west of N. Eola Road
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0050 A Resolution Authorizing a Limited Operator Agreement with Northrop Aviation
 Dispatch Academy, LLC at the Aurora Municipal Airport for a period of One Year.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 Building, Zoning and Economic Development Committee Planning & Development
 Resolution
 23-0036 A Resolution Approving a Final Plan on Lot 2 of U-Haul Center of Aurora, located
 Near the Southwest Corner of Ogden Avenue and South State Route 59, for a
 Mini-Storage, Common Corridor (3341) Use.
 (FINAL/APPEALABLE) - COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0049 A Resolution Approving a Final Plan on Lot 7 of Orchard Road Subdivision
 located at 1350 N. Orchard Road
 (FINAL/APPEALABLE) - COMMITTEE RECOMMENDED: APPROVAL 4-0 (1 ABSTAIN)

 23-0055 A Resolution approving a Final Plan for the property located at 3181 North Aurora
 Road for a Day Care (6130)
 (FINAL/APPEALABLE) - COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On January 26, 2023 and Reviewed the Following Items:

 22-1076 A Resolution authorizing the execution of a Phase II Engineering Agreement with
 HR Green, Inc., maximum amount of $39,700.00 and appropriating Motor Fuel Tax
 Funds for McCoy Drive at Cheshire Drive Traffic Signal Installation project with
 MFT section number 23-00361-00-TL.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0007 A Resolution to accept Mettle Sports for the purchase of a portable, soccer field &
 transportation/maintenance services for the Youth Services Division in the amount
 not to exceed $61,000.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0017 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 2 Design Engineering Agreement with Civiltech
 Engineering, Inc. in the amount not to exceed $53,916.00, and the appropriation of
 $53,916.00 of MFT Funds for the Farnsworth Avenue at Marshall Boulevard and
 Illinois Prairie Path Improvement Project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0



City of Aurora Page 2 Printed on 2/7/2023
Committee of the Whole Agenda - Final - Revised February 7, 2023


 23-0061 A Resolution authorizing the Mayor and City Clerk to execute a not-to-exceed
 agreement for Design Phase Engineering Services in the amount of $107,000 for
 the Rehabilitate Auto Parking Lots and Entrance Road Project (ARR 4544) with
 Crawford, Murphy and Tilly, Inc.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0062 A Resolution authorizing the Mayor and City Clerk to execute a not-to-exceed
 agreement for Design Phase Engineering Services in the amount of $34,700 for
 the Overlay SE Quadrant Airport Perimeter Roadways - Phase 2 Project (ARR
 4565) with Crawford, Murphy and Tilly, Inc.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On January 24, 2023
 and Reviewed the Following Items:
 23-0051 A Resolution Approving the 2023 Quality of Life Grants in the amount of
 $1,050,800
 COMMITTEE RECOMMENDED: APPROVAL 4-0 (1 ABSTAIN)

 23-0052 A Resolution Authorizing Approval of the 2023 Annual Action Plan and Annual
 Action Plan Substantial Amendment 2023-#1Funding Recommendations
 COMMITTEE RECOMMENDED: APPROVAL 4-0 (1 ABSTAIN)

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On January 23, 2023 and Reviewed
 the Following Items:
 22-0777 A Resolution authorizing a professional engineering services agreement with
 CDM Smith Inc., to conduct a Corrosion Control Treatment Optimization Study for
 the Water Production Division in an amount not-to-exceed of $1,168,390.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0015 A Resolution authorizing the purchase of replacement and additional vehicles for
 the City of Aurora Fleet from National Auto Fleet Group, through Sourcewell, for
 $169,717.92.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0034 A Resolution authorizing the execution of permits with the State of Illinois for
 maintenance and construction on State highways.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 3 Printed on 2/7/2023
Committee of the Whole Agenda - Final - Revised February 7, 2023


 23-0046 A Resolution authorizing the Director of Purchasing to enter into a professional
 services agreement with Associated Technical Services, LTD, Villa Park, IL for
 water main leak detection services in the amount of $362,461.37.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On January 17, 2023 and
 Reviewed the Following Items:
 23-0021 A Resolution approving the appointment of Joseph Sanchez to the Aurora Airport
 Advisory Board.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0025 A Resolution authorizing the 2023 Ward Neighborhood Clean-Up and Shred
 Events in all Wards in the City of Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0035 A Resolution authorizing the appointment of Michael Carrasco, David Tellner,
 Curtis Wilson, Pedro Rodriguez and re-appointment of Jose Jesus Cervantes and
 Randy Fisher to the Veterans Advisory Council.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0045 Overview and discussion of proposed changes to Chapter 25, Article XII "Mobile
 Food Unit Vendors".
 INFORMATION ONLY

 NEW BUSINESS

 23-0080 A motion authorizing and directing the Chief Human Resources Officer to execute
 a settlement agreement on behalf of the City in worker's compensation claim
 #189271440-001
 23-0096 An Ordinance extending the temporary moratorium on Chapter 25, Article XII
 Mobile Food Unit Vendors until March 28, 2023 or the passage of amendments to
 Chapter 25, Article XII Mobile Food Unit Vendors.
 MAYOR’S REPORT

 STAFF REPORT

 22-1074 Aurora STEAM Academy Impact & Outcomes | Staff Report 2022.

 CLOSED SESSION

 ADJOURN




City of Aurora Page 4 Printed on 2/7/2023
Committee of the Whole Agenda - Final - Revised February 7, 2023


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 5 Printed on 2/7/2023

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 February 07, 2023
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called.

 Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith,
 Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron
 Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, JANUARY 17, 2023 COMMITTEE OF THE WHOLE
 MEETING

 23-0056 Approval of the Minutes of the Tuesday, January 17, 2023 Committee of
 the Whole Meeting.
 A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman
 Garza to approve and file the minutes as presented. The motion carried by
 voice vote.

 MAYOR’S REPORT

 Mayor Irvin presented a Mayoral Proclamation proclaiming February 2023 as
 Black History Month in Aurora. Mayor Irvin presented Mr. and Miss Black
 Aurora 2023.

 Mayor Irvin remarked and offered prayers for the individuals and public safety
 personnel involved in the tragic officer-involved shooting that occurred on
 Sunday, February 5, 2023 in the City of Aurora.

 Mayor Irvin introduced Alex Alexandrou, Chief Management Officer - City of
 Aurora, and John Curley, Chief Development Services Officer - City of Aurora
 who presented information regarding Factor/HelloFresh. Staff from
 Factor/HelloFresh were present and presented an update to the Committee of
 the Whole regarding their efforts so far at mitigating sources of complaints
 from neighbors of their Aurora facility.


City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final February 7, 2023



 PUBLIC COMMENT

 The City Clerk read the Rules of Public Comment and the following people
 made comments to the Committee of the Whole:

 1. Sandra Gonzalez spoke regarding HelloFresh/Factor.
 2. Nicole Mullins spoke regarding HelloFresh/Factor and a mold issue at the
 former Culture Stock.
 3. Mercy Galicia spoke regarding the Illinois Tejano Organization Valentine's
 Dance and their 20th Annual Tejano Scholarship Festival.

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On January 25,
 2023 and Reviewed the Following Items:

 22-0938 A Resolution Authorizing the Execution of a License Agreement with
 RGV Investments, for a Portion of the City Owned Property at 14 W
 Galena Boulevard for the Construction and Use of a Dumpster Enclosure
 to Support the Aurora Business Center at 31 W Downer Place, Aurora,
 Illinois.
 (PLACED ON CONSENT AGENDA)


 22-1066 An Ordinance Authorizing the Execution of a Second Amendment to the
 Boundary Agreement with the Village of Oswego.
 Alex Minnella, Planner - City of Aurora, spoke and responded to questions regarding
 this item.
 (HELD)


 23-0029 An Ordinance Approving a Revision to the Butterfield Planned
 Development District Plan Description on approximately 97 Acres for
 Property located at 2725 and 2815 Bilter Road being south of Bilter
 Road and west of N. Eola Road
 Attorney Richard Williams presented on behalf of Seefried Properties regarding this
 item. A representative of Endeavour Edged presented regarding this item. Doug
 Houser from Seefried Industrial Properties presented regarding this item.
 (PLACED ON CONSENT AGENDA)


 23-0037 An Ordinance Annexing Property, Being Vacant Land, Located at 955
 Schomer Road to the City of Aurora, Illinois, 60505.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final February 7, 2023



 23-0044 A Resolution Approving a Preliminary Plan and Plat for Butterfield Phase
 II Unit 5A Subdivision on vacant land located at 2815 Bilter Road being
 south of Bilter Road and west of N. Eola Road
 (PLACED ON CONSENT AGENDA)


 23-0050 A Resolution Authorizing a Limited Operator Agreement with Northrop
 Aviation Dispatch Academy, LLC at the Aurora Municipal Airport for a
 period of One Year.
 (PLACED ON CONSENT AGENDA)


 Building, Zoning and Economic Development Committee Planning & Development
 Resolution

 23-0036 A Resolution Approving a Final Plan on Lot 2 of U-Haul Center of Aurora,
 located Near the Southwest Corner of Ogden Avenue and South State
 Route 59, for a Mini-Storage, Common Corridor (3341) Use.
 This P&D Resolution was finalized (appealable).
 PDFNL 23-001

 23-0049 A Resolution Approving a Final Plan on Lot 7 of Orchard Road
 Subdivision located at 1350 N. Orchard Road
 This P&D Resolution was finalized (appealable).
 PDFNL23-002

 23-0055 A Resolution approving a Final Plan for the property located at 3181
 North Aurora Road for a Day Care (6130)
 This P&D Resolution was finalized (appealable).
 PDFNL23-003

 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On January 26, 2023 and Reviewed the Following Items:

 22-1076 A Resolution authorizing the execution of a Phase II Engineering
 Agreement with HR Green, Inc., maximum amount of $39,700.00 and
 appropriating Motor Fuel Tax Funds for McCoy Drive at Cheshire Drive
 Traffic Signal Installation project with MFT section number
 23-00361-00-TL.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final February 7, 2023



 23-0007 A Resolution to accept Mettle Sports for the purchase of a portable,
 soccer field & transportation/maintenance services for the Youth
 Services Division in the amount not to exceed $61,000.
 (PLACED ON CONSENT AGENDA)


 23-0017 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 2 Design Engineering
 Agreement with Civiltech Engineering, Inc. in the amount not to exceed
 $53,916.00, and the appropriation of $53,916.00 of MFT Funds for the
 Farnsworth Avenue at Marshall Boulevard and Illinois Prairie Path
 Improvement Project.
 (PLACED ON CONSENT AGENDA)


 23-0061 A Resolution authorizing the Mayor and City Clerk to execute a
 not-to-exceed agreement for Design Phase Engineering Services in the
 amount of $107,000 for the Rehabilitate Auto Parking Lots and Entrance
 Road Project (ARR 4544) with Crawford, Murphy and Tilly, Inc.
 (PLACED ON CONSENT AGENDA)


 23-0062 A Resolution authorizing the Mayor and City Clerk to execute a
 not-to-exceed agreement for Design Phase Engineering Services in the
 amount of $34,700 for the Overlay SE Quadrant Airport Perimeter
 Roadways - Phase 2 Project (ARR 4565) with Crawford, Murphy and
 Tilly, Inc.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On January 24, 2023
 and Reviewed the Following Items:

 23-0051 A Resolution Approving the 2023 Quality of Life Grants in the amount of
 $1,050,800
 (PLACED ON UNFINISHED BUSINESS)


 23-0052 A Resolution Authorizing Approval of the 2023 Annual Action Plan and
 Annual Action Plan Substantial Amendment 2023-#1Funding
 Recommendations
 (PLACED ON UNFINISHED BUSINESS)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final February 7, 2023



 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On January 23, 2023 and Reviewed
 the Following Items:

 22-0777 A Resolution authorizing a professional engineering services agreement
 with CDM Smith Inc., to conduct a Corrosion Control Treatment
 Optimization Study for the Water Production Division in an amount
 not-to-exceed of $1,168,390.00.
 Bob Leible, Superintendent of Water Production - City of Aurora, responded to
 questions regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


 23-0015 A Resolution authorizing the purchase of replacement and additional
 vehicles for the City of Aurora Fleet from National Auto Fleet Group,
 through Sourcewell, for $169,717.92.
 (PLACED ON CONSENT AGENDA)


 23-0034 A Resolution authorizing the execution of permits with the State of Illinois
 for maintenance and construction on State highways.
 (PLACED ON CONSENT AGENDA)


 23-0046 A Resolution authorizing the Director of Purchasing to enter into a
 professional services agreement with Associated Technical Services,
 LTD, Villa Park, IL for water main leak detection services in the amount
 of $362,461.37.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On January 17, 2023 and
 Reviewed the Following Items:

 23-0021 A Resolution approving the appointment of Joseph Sanchez to the
 Aurora Airport Advisory Board.
 (PLACED ON CONSENT AGENDA)


 23-0025 A Resolution authorizing the 2023 Ward Neighborhood Clean-Up and
 Shred Events in all Wards in the City of Aurora.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final February 7, 2023



 23-0035 A Resolution authorizing the appointment of Michael Carrasco, David
 Tellner, Curtis Wilson, Pedro Rodriguez and re-appointment of Jose
 Jesus Cervantes and Randy Fisher to the Veterans Advisory Council.
 (PLACED ON CONSENT AGENDA)


 23-0045 Overview and discussion of proposed changes to Chapter 25, Article XII
 "Mobile Food Unit Vendors".
 (INFORMATION ONLY)


 NEW BUSINESS

 23-0080 A motion authorizing and directing the Chief Human Resources Officer to
 execute a settlement agreement on behalf of the City in worker's
 compensation claim #189271440-001
 (PLACED ON CONSENT AGENDA)


 23-0096 An Ordinance extending the temporary moratorium on Chapter 25,
 Article XII Mobile Food Unit Vendors until March 28, 2023 or the
 passage of amendments to Chapter 25, Article XII Mobile Food Unit
 Vendors.
 (PLACED ON CONSENT AGENDA)


 STAFF REPORT

 22-1074 Aurora STEAM Academy Impact & Outcomes | Staff Report 2022.

 (HELD)


 CLOSED SESSION

 There was no need for a Closed Session at this meeting.


 ADJOURN

 Prior to the adjournment of this meeting, Alderwoman Smith recognized her
 successful 2nd mid-year school supply event that was recently held.

 A motion was made by Alderman Franco and seconded by Alderwoman
 Hart-Burns to adjourn. The motion carried by voice vote and the meeting
 adjourned at 6:38 p.m.

 Submitted by:

 ___________________________________________
 Jennifer Stallings, City Clerk

City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final February 7, 2023



 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 7