Committee of the Whole — Aurora, IL
Date: 2014-01-21

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 January 21, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF MEETING OF JANUARY 14, 2014

 14-00016 Approval of the Minutes of the January 14, 2014 Committee of the Whole
 Meeting.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning and Development Committee cancelled its January 16, 2014
 meeting - No items to report
 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, January 14, 2014 and Reviewed the
 Following Items:
 13-00872 Resolution Authorizing the Mayor and City Clerk to Execute the Engineering
 Agreement with Engineering Enterprises, Inc. and to Appropriate Motor Fuel
 Tax Funds for the Farnsworth Avenue Drainage Improvements
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00907 Ordinance Providing for the Termination of Special Service Area Twenty in the
 City of Aurora Established pursuant to Ordinance No. O92-94 on November 19,
 1992.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00931 A resolution authorizing the purchase of an annual maintenance contract for the
 Aurora Fire Department Zetron Fire Station Alerting from Mercury Systems
 Naperville, Illinois. Total annual expense of $56,601.81.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final January 21, 2014


 13-00945 A Resolution authorizing the purchase of 15 replacement vehicles from the
 Illinois Department of Central Management Services or/and the Suburban
 Purchasing Cooperative in an amount not to exceed $400,000.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00946 A Resolution authorizing the purchase of fourteen (14) Ford Police Utility
 Interceptor vehicles and six (6) Ford Fusion police general purpose vehicles
 through the Suburban Purchasing Cooperative in an amount not to exceed
 $496,000.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00947 A Resolution authorizing the purchase of one Bobcat Toolcat from Atlas Bobcat
 in an amount of $69,634.00
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00948 A Resolution to purchase an Elgin Pelican Sweeper for the Street Maintenance
 Division from the Suburban Purchasing Cooperative in the amount of
 $174,320.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00950 Resolution authorizing the purchase of two (2) E-One 1500 Gallon per Minute
 Fire Engines from Fire Service Inc., Saint John, Indiana in the amount of
 $803.874.00
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00954 A Resolution to Purchase 3500 SmartPoint Transceivers Units and 700 Iperl
 Water Meters from HD Supply Waterworks Ltd., Carol, Stream, Illinois in an
 Amount not to Exceed $485,000.00 for the Water and Sewer Division.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00004 A Resolution Authorizing Execution of Memorandum of Agreement between the
 City of Aurora and the Aurora Supervisor’s Association .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00020 A Resolution Authorizing the Execution of an Agreement in Support of the
 Aurora Area Convention and Visitors Bureau through the Hotel Operators '
 Occupation Tax.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, January 14, 2014 and
 Reviewed the Following Items:
 13-00933 A Traffic Study on Pennsylvania Ave. for the installation of Handicap signage -
 Ward 6, Alderman Saville
 COMMITTEE RECOMMENDED: DENIAL (INFORMATION ONLY) 3-0

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Committee of the Whole Agenda - Final January 21, 2014


 13-00934 A Traffic Study of the South side of Liberty St for the installation of Parking
 restriction signage at Johnson School. Ward 7, Alderman Hart-Burns
 COMMITTEE RECOMMENDED: APPROVAL (INFORMATION ONLY) 3-0

 13-00936 A Traffic Study to consider guardrail installation on Liberty Street along the
 reverse curve in the vicinity of 402 Crane Street. Ward 7, Alderman Hart-Burns
 COMMITTEE RECOMMENDED: APPROVAL (INFORMATION ONLY) 3-0

 13-00937 A Traffic Study on Pineland Ct for Parking regulation signage. Ward 8,
 Alderman Mervine
 COMMITTEE RECOMMENDED: DENIAL (INFORMATION ONLY) 3-0

 13-00951 Wayside Cross Walk a Mile, Saturday, February 8, 2014

 COMMITTEE RECOMMENDED: APPROVAL (INFORMATION ONLY) 3-0

 13-00952 Aurora Sports Festival, Friday, May 9, 2014 from 8:30am to 3:00pm
 COMMITTEE RECOMMENDED: APPROVAL (INFORMATION ONLY) 3-0

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infastructure Committee Met On Monday, January
 13, 2014 and Reviewed the Following Items:
 13-00955 A Resolution to Accept Plumbing Service Bids for the Water and Sewer Division

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0

 MAYOR’S REPORT

 COMMITTEE OF THE WHOLE RECOMMENDATION

14-00035 A Resolution Appointing Laurie Hoffman to the Aurora Planning Commission.

 REQUESTS AND REFERRALS

 (None)

ADJOURN

CLOSED SESSION




City of Aurora Page 3 Printed on 1/20/2014

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 January 21, 2014
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:09 p.m. by Mayor
 Weisner, and the Roll was called.
 Present 11 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John
 Peters, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward
 Bugg, Alderman Lynne Johnson, and Alderman Richard Irvin
 Absent 2 - Alderman Scheketa Hart-Burns , and Alderman Bob O'Connor


 MINUTES OF MEETING OF JANUARY 14, 2014

 14-00016 Approval of the Minutes of the January 14, 2014 Committee of the
 Whole Meeting.
 Alderman Saville moved, seconded by Alderman Irvin, to approve the minutes
 of the Committee of the Whole Meeting held on January 14, 2014. Motion
 carried by voice vote.


 FINANCE COMMITTEE RECOMMENDATIONS

 13-00872 Resolution Authorizing the Mayor and City Clerk to Execute the
 Engineering Agreement with Engineering Enterprises, Inc. and to
 Appropriate Motor Fuel Tax Funds for the Farnsworth Avenue
 Drainage Improvements
 Public Works director, Ken Schroth spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 13-00907 Ordinance Providing for the Termination of Special Service Area
 Twenty in the City of Aurora Established pursuant to Ordinance No.
 O92-94 on November 19, 1992.
 Chief Financial Officer Brian Caputo spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final January 21, 2014



 13-00931 A resolution authorizing the purchase of an annual maintenance
 contract for the Aurora Fire Department Zetron Fire Station Alerting
 from Mercury Systems Naperville, Illinois. Total annual expense of
 $56,601.81.
 (PLACED ON CONSENT AGENDA)


 13-00945 A Resolution authorizing the purchase of 15 replacement vehicles from
 the Illinois Department of Central Management Services or/and the
 Suburban Purchasing Cooperative in an amount not to exceed
 $400,000.
 (PLACED ON CONSENT AGENDA)


 13-00946 A Resolution authorizing the purchase of fourteen (14) Ford Police
 Utility Interceptor vehicles and six (6) Ford Fusion police general
 purpose vehicles through the Suburban Purchasing Cooperative in an
 amount not to exceed $496,000. 00.
 (PLACED ON CONSENT AGENDA)


 13-00947 A Resolution authorizing the purchase of one Bobcat Toolcat from
 Atlas Bobcat in an amount of $69,634.00
 (PLACED ON CONSENT AGENDA)


 13-00948 A Resolution to purchase an Elgin Pelican Sweeper for the Street
 Maintenance Division from the Suburban Purchasing Cooperative in
 the amount of $174,320.00 .
 (PLACED ON CONSENT AGENDA)


 13-00950 Resolution authorizing the purchase of two (2) E-One 1500 Gallon per
 Minute Fire Engines from Fire Service Inc., Saint John, Indiana in the
 amount of $803.874.00 for the Aurora Fire Department.
 (PLACED ON CONSENT AGENDA)


 13-00954 A Resolution to Purchase 3500 SmartPoint Transceivers Units and 700
 Iperl Water Meters from HD Supply Waterworks Ltd., Carol, Stream,
 Illinois in an Amount not to Exceed $485,000.00 for the Water and
 Sewer Division.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final January 21, 2014



 14-00004 A Resolution Authorizing Execution of Memorandum of Agreement
 between the City of Aurora and the Aurora Supervisor’s Association .
 Chief Administrative Services Officer Alex Alexandrou said this is a four (4) year
 contract replacing the 2008-2012 contract for supervisory personnel in the Parks &
 Recreation, Public Property, Public Works, Water & Sewer, and Water Production
 departments. Alexandrou explained they have operated with a memorandum of
 agreement for years. The new contract includes updated best practices and
 definitions, and changes to the disciplinary aspects of their policy. Alexandrou
 concluded it was a very positive and collaborative effort.
 (PLACED ON CONSENT AGENDA)


 14-00020 A Resolution Authorizing the Execution of an Agreement in Support of
 the Aurora Area Convention and Visitors Bureau through the Hotel
 Operators' Occupation Tax.
 Chief Management Officer Carie Anne Ergo said there are a number of substantial
 changes to the agreement. Ergo explained that although over the years a number of
 communities have joined, our financial contribution has relatively stayed the same.
 After looking at both the budgetary impact to the City of Aurora , as well as the
 representation on the board, the city began negotiations with the Area Convention
 and Visitors Bureau and came to a mutual agreeable resolution , which includes a 2
 year limit to the term, a cap on the hotel operator's tax contribution of $175,000, and
 changes to the appointments of the board (50% will be directly appointed by the
 Mayor of Aurora).
 (PLACED ON UNFINISHED BUSINESS)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 13-00933 A Traffic Study on Pennsylvania Ave. for the installation of Handicap
 signage - Ward 6, Alderman Saville
 (INFORMATION ONLY)


 13-00934 A Traffic Study of the South side of Liberty St for the installation of
 Parking restriction signage at Johnson School. Ward 7, Alderman
 Hart-Burns
 (INFORMATION ONLY)


 13-00936 A Traffic Study to consider guardrail installation on Liberty Street along
 the reverse curve in the vicinity of 402 Crane Street. Ward 7,
 Alderman Hart-Burns
 (INFORMATION ONLY)


 13-00937 A Traffic Study on Pineland Ct for Parking regulation signage. Ward 8,
 Alderman Mervine
 (INFORMATION ONLY)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final January 21, 2014



 13-00951 Wayside Cross Walk a Mile, Saturday, February 8, 2014

 (INFORMATION ONLY)


 13-00952 Aurora Sports Festival, Friday, May 9, 2014 from 8:30am to 3:00pm

 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 13-00955 A Resolution to Accept Plumbing Service Bids for the Water and
 Sewer Division
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT


 COMMITTEE OF THE WHOLE RECOMMENDATION

 14-00035 A Resolution Appointing Laurie Hoffman as the Fox Valley Park District
 Representative to the Aurora Planning Commission
 (PLACED ON CONSENT AGENDA)


 ADJOURN

 Alderman Mervine moved, seconded by Alderman Irvin to adjourn the meeting
 at 5:26 p.m. Motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk




City of Aurora Page 4