Committee of the Whole — Aurora, IL
Date: 2013-12-03

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 December 03, 2013
 5:00 PM


 ROLL CALL

 MINUTES OF MEETINGS OF NOVEMBER 19, 2013

 13-00708 Approval of the Minutes of the November 19, 2013 Committee of the Whole
 Meeting.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On November 25, 2013 and
 Reviewed the Following Items:
 13-00854 An Ordinance Establishing a Special Sign District for the Presence Mercy
 Medical Center Campus located south of Sullivan Road, west of Lake Street,
 east of Highland Avenue and north of Indian Trail, Aurora, Illinois (Presence
 Mercy Medical Center - Au09/4-13.384-M - Tm - Ward 6)
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00858 An Ordinance granting a Variance to increase the vertical sidewall height of the
 detached garage from 9 feet to 13 feet 4 inches, located on the property
 located at 249 W. Illinois Avenue, Aurora, Illinois (Szymon Bilotas -
 AU15/3-13.442-V - TM - Ward 6)
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On November 26, 2013 and Reviewed the Following
 Items:
 13-00815 Resolution Authorizing the Re-Hiring of Certified Fingerprint Analysts Julie
 Smith and Gina Minetti as Contractual Consultants for the Purpose of
 Fingerprint Analysis and Identification for the Aurora Police Department .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final December 3, 2013


 13-00828 Resolution Authorizing the Mayor and City Clerk to Execute a Limited Operator
 Contract between Aircraft Strategies, LLC and the City of Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00849 Resolution accepting the bid from Operational Performance Systems, Ontario,
 Canada to purchase 34 vehicle storage units for the Aurora Police Department .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00850 Resolution authorizing the Mayor and City Clerk to execute a not to exceed
 agreement for Engineering Services in the amount of $38,000 between
 Crawford, Murphy & Tilly, Inc. and the City of Aurora for the Preliminary
 Assessment and Design Phase to Clean and Seal Construction Joints on
 Runway 15/33 at the Aurora Municipal Airport.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee cancelled its November 26, 2013 meeting - No
 items to report

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infastructure Committee Met On November 25, 2013
 and Reviewed the Following Items:
 13-00831 Resolution Authorizing the Removal of Pumping Equipment for Inspection and
 Evaluation at Well No. 29 for the Water Production Division.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00841 Resolution for acceptance of improvements and waiving the maintenance
 period for Douglas Avenue Church - 1054 Douglas Avenue
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00842 A resolution to enter into an agreement with Crawford, Murphy and Tilly, Inc.,
 550 North Commons Drive, Suite 116 Aurora, Illinois 60504 for Resident
 Inspection and Engineering Services.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00846 Resolution for Acceptance of Improvements and Maintenance Security for
 Calvary Church - Commons Drive - West Access
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final December 3, 2013


 13-00853 A resolution to authorize the Mayor and City Clerk to renew the
 Intergovernmental Agreement with the Fox Metro Water Reclamation District to
 provide maintenance services for the Combined Sewer Overflow Treatment
 Facility located at 400 N. Broadway, Aurora IL.
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 MAYOR’S REPORT

 REQUESTS AND REFERRALS
 (None)

ADJOURN

CLOSED SESSION




City of Aurora Page 3 Printed on 11/27/2013

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 December 03, 2013
 5:00 PM




 ROLL CALL

 The Committe of the Whole meeting was called to order at 5:08 by Mayor
 Weisner, and the Roll was called.
 Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John
 Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman
 Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson,
 Alderman Richard Irvin, and Alderman Bob O'Connor

 MINUTES OF MEETINGS OF NOVEMBER 19, 2013

 13-00708 Approval of the Minutes of the November 19, 2013 Committee of the
 Whole Meeting.
 Alderman Saville moved, seconded by Alderman Hart-Burns to approve the
 minutes of the Council Meeting held on November 19, 2013. Motion carried by
 voice vote.


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 13-00854 An Ordinance Establishing a Special Sign District for the Presence
 Mercy Medical Center Campus located south of Sullivan Road, west of
 Lake Street, east of Highland Avenue and north of Indian Trail, Aurora,
 Illinois (Presence Mercy Medical Center - Au09/4-13.384-M - Tm -
 Ward 6)
 Katie Conroy, with Poblicki Sign Company, and Connie Nestor, Assistant
 Vicepresident of Facilities for Presence Mercy Medical Center , spoke briefly about
 this item.
 (PLACED ON CONSENT AGENDA)


 13-00858 An Ordinance granting a Variance to increase the vertical sidewall
 height of the detached garage from 9 feet to 13 feet 4 inches, located
 on the property located at 249 W. Illinois Avenue, Aurora, Illinois
 (Szymon Bilotas - AU15/3-13.442-V - TM - Ward 6)
 (PLACED ON CONSENT AGENDA)



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Committee of the Whole Meeting Minutes - Final December 3, 2013



 FINANCE COMMITTEE RECOMMENDATIONS

 13-00815 Resolution Authorizing the Re-Hiring of Certified Fingerprint Analysts
 Julie Smith and Gina Minetti as Contractual Consultants for the
 Purpose of Fingerprint Analysis and Identification for the Aurora Police
 Department.
 Mayor Weisner spoke about this item, stating that by having the AFIS system and
 analyst, the time to process fingerprints for a match is greatly reduced - we can
 process these in less than a month versus the often 12-14 month waiting period it
 takes to get a match from the ISP Crime Lab. The prompt fingerprinting match results
 has been extremely useful in solving crimes, and identifying and removing criminals
 from the streets sooner, making the Aurora community safer.
 (PLACED ON CONSENT AGENDA)


 13-00828 Resolution Authorizing the Mayor and City Clerk to Execute a Limited
 Operator Contract between Aircraft Strategies, LLC and the City of
 Aurora.
 (PLACED ON CONSENT AGENDA)


 13-00849 Resolution accepting the bid from Operational Performance Systems,
 Ontario, Canada to purchase 34 vehicle storage units for the Aurora
 Police Department.
 (PLACED ON CONSENT AGENDA)


 13-00850 Resolution authorizing the Mayor and City Clerk to execute a not to
 exceed agreement for Engineering Services in the amount of $38,000
 between Crawford, Murphy & Tilly, Inc. and the City of Aurora for the
 Preliminary Assessment and Design Phase to Clean and Seal
 Construction Joints on Runway 15/33 at the Aurora Municipal Airport.
 (PLACED ON CONSENT AGENDA)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 13-00831 Resolution Authorizing the Removal of Pumping Equipment for
 Inspection and Evaluation at Well No. 29 for the Water Production
 Division.
 (PLACED ON CONSENT AGENDA)


 13-00841 Resolution for acceptance of improvements and waiving the
 maintenance period for Douglas Avenue Church - 1054 Douglas
 Avenue
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final December 3, 2013



 13-00842 A resolution to enter into an agreement with Crawford, Murphy and
 Tilly, Inc., 550 North Commons Drive, Suite 116 Aurora, Illinois 60504
 for Resident Inspection and Engineering Services.
 (PLACED ON CONSENT AGENDA)


 13-00846 Resolution for Acceptance of Improvements and Maintenance Security
 for Calvary Church - Commons Drive - West Access
 (PLACED ON CONSENT AGENDA)


 13-00853 A resolution to authorize the Mayor and City Clerk to renew the
 Intergovernmental Agreement with the Fox Metro Water Reclamation
 District to provide maintenance services for the Combined Sewer
 Overflow Treatment Facility located at 400 N. Broadway, Aurora IL.
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 Alderman O'Connor advised that they had a final meeting regarding the 2014 budget,
 and that the item will be brought forward at a Special Committee of the Whole
 meeting to be held on Tuesday, December 10th.

 ADJOURN

 Alderman Hart-Burns moved, seconded by Alderman Mervine to adjourn the
 meeting at 5:20 p.m. Motion carried by voice vote.




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