Committee of the Whole — Aurora, IL
Date: 2024-07-02

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final - Revised
 Tuesday
 July 02, 2024
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, JUNE 18, 2024 COMMITTEE OF THE WHOLE MEETING

 24-0482 Approval of the Minutes of the Tuesday, June 18, 2024 Committee of the Whole
 Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 STAFF REPORT

 24-0512 Report and update on upcoming Special Census.

 24-0502 Discussion of the annexation of certain real property located in Sugar Grove
 Township generally bounded by the Kane County Forest Preserve to the east, the
 Commonwealth Edison property to the west, Progressive Baptist Church to the
 north, and including the property of the BNSF Railway to the south.
 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On June 26, 2024
 and Reviewed the Following Items:
 Building, Zoning and Economic Development Committee Planning & Development
 Resolution
 24-0464 A Resolution approving a Final Plan for Parcel 2 in Aurora Venture's Assessment
 Plat located at 4333 Ogden Avenue for the expansion of the service area.
 (FINAL/APPEALABLE) - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 1 Printed on 7/2/2024
Committee of the Whole Agenda - Final - Revised July 2, 2024


 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met on June 27, 2024 and Reviewed the Following Items:

 24-0473 A Resolution authorizing the third amendment to the second amended and
 restated lease between Holcim-MAMR, Inc., formerly known as LaFarge
 Aggregates Illinois, Inc., and the City of Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0484 A Resolution Accepting the Assignment of the Contractual Rights and
 Responsibilities of the Seize the Future Economic Development Foundation, Inc.
 (Invest Aurora), for the Purchase of Certain Real Property Located on Bilter Rd.
 and Authorizing the City's Officers and Employees to Complete the Transactions
 Contemplated by Said Contracts.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0490 An update on matters related to the formation and making of a recommendation
 as to fixing of compensation of elected officials pursuant to the Local Government
 Officer Compensation Act.
 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W.]

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On June 25, 2024 and
 Reviewed the Following Items:
 24-0474 A Resolution requesting approval to accept the proposal from TDA Consulting to
 create the 2025-2029 Consolidated Plan and to update the Neighborhood
 Revitalization Strategy Area Plan in the amount of $62,115.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On June 24, 2024 and Reviewed the
 Following Items:
 24-0424 A Resolution authorizing the purchase of computer equipment from Insight Public
 Sector, Inc., and Dell, Inc., in a total aggregate amount not to exceed $350,000.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0433 A Resolution authorizing the Director of Purchasing to accept proposals from
 Alarm Detection Systems (ADS), National Technologies, Inc. (NTI), and Scientel
 Solutions, Inc. totaling $952,690.45 for IT and Security Infrastructure at the new
 Public Works Combined Maintenance Facility.
 COMMITTEE RECOMMENDED: APPROVAL 2 Yes, 1 No, 1 Present



City of Aurora Page 2 Printed on 7/2/2024
Committee of the Whole Agenda - Final - Revised July 2, 2024


 24-0435 A Resolution authorizing the Director of Purchasing to award a contract to Semper
 Fi Landscaping, Inc. in the amount of $227,650.00 for Phase 2 of Landscape
 Plantings at the new Public Works Combined Maintenance Facility
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0440 A Resolution to award a contract to Municipal Well & Pump for the Well No. 105
 Shallow Well Drilling project in the amount of $712,000.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0445 A Resolution authorizing the award of a contract to Schroeder Asphalt Services,
 Inc. in the amount of $2,314,894.95 for the 2024 Citywide Right-of-Way
 Maintenance Project.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On June 18, 2024 and
 Reviewed the Following Items:
 24-0414 An Ordinance Establishing the Sister Cities Commission Under Chapter 2, Article
 VI of the Code of Ordinances.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0465 A Resolution authorizing the appointment of Carlos Anaya to the Innovation and
 Technology Advisory Commission.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0466 A Resolution approving the appointment of Gloria Ramos, Keshav Varma, and
 Delainey Baran to the Aurora Youth Council.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0452 Revised Aldermen's Office Policies.

 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W.]

 NEW BUSINESS

 24-0497 A Resolution approving the appointment of Christopher Linville as Superintendent
 of Fleet Operations.

 24-0499 A Resolution approving the appointment of Jon Zaghloul as Communications
 Manager.

 24-0500 A Resolution approving the appointment of Matthew Winthers as Video Production
 Manager.

 24-0504 A Resolution approving the appointment of Thomas King as Brand and Marketing
 Manager.



City of Aurora Page 3 Printed on 7/2/2024
Committee of the Whole Agenda - Final - Revised July 2, 2024


 24-0506 A Resolution authorizing the engagement of Korn Ferry for consulting services
 related to the compensation of the City's elected officials in a total contract amount
 not to exceed $23,940.00.

 24-0507 A Resolution authorizing the City of Aurora to enter into a Memorandum of
 Agreement (MOA) with the Census Bureau to conduct a Special Census for
 $1,005,968.00.

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4 Printed on 7/2/2024

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 July 02, 2024
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called.

 Present 12 - Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell,
 Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver,
 Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta
 Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard
 Irvin
 Absent 1 - Alderman Emmanuel Llamas


 MINUTES OF THE TUESDAY, JUNE 18, 2024 COMMITTEE OF THE WHOLE MEETING

 24-0482 Approval of the Minutes of the Tuesday, June 18, 2024 Committee of the
 Whole Meeting.
 A motion was made by Alderwoman Smith and seconded by Alderwoman
 Garza to approve and file the minutes as presented. The motion carried by
 voice vote.

 MAYOR’S REPORT

 Alderman Llamas and Mayor Irvin announced via prerecorded video that
 Alderman Llamas will resign his position as Ward 1 Alderman effective August
 1, 2024 in order to care for his ill father. Applications to fill the seat of Ward 1
 Alderman will be accepted by the Mayor's Office from July 3, 2024 through July
 13, 2024. Mayor Irvin further wished Alderman Llamas and his family the best
 and thanked Alderman Llamas for his service to the City of Aurora.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final July 2, 2024



 PUBLIC COMMENT

 The City Clerk read the Rules of Public Comment and the following people
 presented comments to the Committee of the Whole:

 1. Edward Ash made general comments regarding the City Council and Police
 Department.
 2. Mercy Galicia thanked everyone for their support of the Illinois Tejano
 Organization's event this past weekend.

 STAFF REPORT

 24-0512 Report and update on upcoming Special Census.

 City of Aurora staff and consultants presented an update and responded to questions
 regarding the status of the Special Census.
 (INFORMATION ONLY)


 24-0502 Discussion of the annexation of certain real property located in Sugar
 Grove Township generally bounded by the Kane County Forest Preserve
 to the east, the Commonwealth Edison property to the west, Progressive
 Baptist Church to the north, and including the property of the BNSF
 Railway to the south.
 Tracey Vacek, Senior Planner - City of Aurora and Jason Guisinger, Outside Counsel
 for the City of Aurora, presented regarding this item.
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On June 26, 2024
 and Reviewed the Following Items:

 Building, Zoning and Economic Development Committee Planning & Development
 Resolution

 24-0464 A Resolution approving a Final Plan for Parcel 2 in Aurora Venture's
 Assessment Plat located at 4333 Ogden Avenue for the expansion of the
 service area.
 This P&D Resolution was finalized (appealable).
 PDFNL24-013




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final July 2, 2024



 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met on June 27, 2024 and Reviewed the Following Items:

 24-0473 A Resolution authorizing the third amendment to the second amended
 and restated lease between Holcim-MAMR, Inc., formerly known as
 LaFarge Aggregates Illinois, Inc., and the City of Aurora.
 (PLACED ON UNFINISHED BUSINESS)


 24-0484 A Resolution Accepting the Assignment of the Contractual Rights and
 Responsibilities of the Seize the Future Economic Development
 Foundation, Inc. (Invest Aurora), for the Purchase of Certain Real
 Property Located on Bilter Rd. and Authorizing the City's Officers and
 Employees to Complete the Transactions Contemplated by Said
 Contracts.
 David Dibo, Director of Economic Development - CIty of Aurora, presented and
 responded to questions regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


 24-0490 An update on matters related to the formation and making of a
 recommendation as to fixing of compensation of elected officials
 pursuant to the Local Government Officer Compensation Act.
 (INFORMATION ONLY)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On June 25, 2024 and
 Reviewed the Following Items:

 24-0474 A Resolution requesting approval to accept the proposal from TDA
 Consulting to create the 2025-2029 Consolidated Plan and to update the
 Neighborhood Revitalization Strategy Area Plan in the amount of
 $62,115.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final July 2, 2024



 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On June 24, 2024 and Reviewed the
 Following Items:

 24-0424 A Resolution authorizing the purchase of computer equipment from
 Insight Public Sector, Inc., and Dell, Inc., in a total aggregate amount not
 to exceed $350,000.
 (PLACED ON CONSENT AGENDA)


 24-0433 A Resolution authorizing the Director of Purchasing to accept proposals
 from Alarm Detection Systems (ADS), National Technologies, Inc. (NTI),
 and Scientel Solutions, Inc. totaling $952,690.45 for IT and Security
 Infrastructure at the new Public Works Combined Maintenance Facility.
 (PLACED ON UNFINISHED BUSINESS)


 24-0435 A Resolution authorizing the Director of Purchasing to award a contract
 to Semper Fi Landscaping, Inc. in the amount of $227,650.00 for Phase
 2 of Landscape Plantings at the new Public Works Combined
 Maintenance Facility
 (PLACED ON CONSENT AGENDA)


 24-0440 A Resolution to award a contract to Municipal Well & Pump for the Well
 No. 105 Shallow Well Drilling project in the amount of $712,000.
 (PLACED ON CONSENT AGENDA)


 24-0445 A Resolution authorizing the award of a contract to Schroeder Asphalt
 Services, Inc. in the amount of $2,314,894.95 for the 2024 Citywide
 Right-of-Way Maintenance Project.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On June 18, 2024 and
 Reviewed the Following Items:

 24-0414 An Ordinance Establishing the Sister Cities Commission Under Chapter
 2, Article VI of the Code of Ordinances.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final July 2, 2024



 24-0465 A Resolution authorizing the appointment of Carlos Anaya to the
 Innovation and Technology Advisory Commission.
 (PLACED ON CONSENT AGENDA)


 24-0466 A Resolution approving the appointment of Gloria Ramos, Keshav
 Varma, and Delainey Baran to the Aurora Youth Council.
 (PLACED ON CONSENT AGENDA)


 24-0452 Revised Aldermen's Office Policies.

 (INFORMATION ONLY)


 NEW BUSINESS

 24-0497 A Resolution approving the appointment of Christopher Linville as
 Superintendent of Fleet Operations.
 (PLACED ON CONSENT AGENDA)


 24-0499 A Resolution approving the appointment of Jon Zaghloul as
 Communications Manager.
 (PLACED ON CONSENT AGENDA)


 24-0500 A Resolution approving the appointment of Matthew Winthers as Video
 Production Manager.
 (PLACED ON CONSENT AGENDA)


 24-0504 A Resolution approving the appointment of Thomas King as Brand and
 Marketing Manager.
 (PLACED ON CONSENT AGENDA)


 24-0506 A Resolution authorizing the engagement of Korn Ferry for consulting
 services related to the compensation of the City's elected officials in a
 total contract amount not to exceed $23,940.00.
 Alex Alexandrou, Chief Management Officer - CIty of Aurora, responded to questions
 regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


 24-0507 A Resolution authorizing the City of Aurora to enter into a Memorandum
 of Agreement (MOA) with the Census Bureau to conduct a Special
 Census for $1,005,968.00.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final July 2, 2024



 CLOSED SESSION

 There was no need for a Closed Session at this meeting.


 ADJOURN

 A motion was made by Alderwoman Smith and seconded by Alderman Franco
 to adjourn this meeting. The motion carried by voice vote and the meeting
 adjourned at 6:52 p.m.

 Submitted by:

 _____________________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 6