Sister Cities Commission — Naperville, IL
Date: 2021-02-10

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Sister Cities Commission

Wednesday, February 10, 2021 6:30 PM



On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the COVID-19 pandemic.

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A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:



City of Naperville Page 1 Printed on 2/8/2021
Sister Cities Commission Meeting Agenda February 10, 2021



E. REPORTS:
 21-0243 Approve the Sister Cities minutes of January 13, 2020


 Foundation Update

 Website Update

 Festival Update

 Pen Pal Project Update

 Ambulance Donation Update

 Sister Cities Display Case

 Marketing Plan

 Public Relations

 1. Donations

 Treasurer's Report


F. NEW BUSINESS:

G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 2/8/2021

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




Meeting Minutes - Final

Wednesday, February 10, 2021

 6:30 PM




Sister Cities Commission
Sister Cities Commission Meeting Minutes - Final February 10, 2021


On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows
public bodies to temporarily conduct meetings remotely during a state of emergency, subject to
certain requirements, including a determination by the head of the public body that an in-person
meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the COVID-19 pandemic.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/s/95844021040?
pwd=b25rUEF4TUVhcWxYT2ZucTZvdGNmdz09
  Passcode: 965034
 Description: General Meeting

Or iPhone one-tap:
  +13126266799,,95844021040#,,,,*965034# US (Chicago)
  +13017158592,,95844021040#,,,,*965034# US (Washington DC)

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 669 900 6833 or +1
253 215 8782 or +1 346 248 7799
  Webinar ID: 958 4402 1040
  Passcode: 965034
  International numbers available: https://zoom.us/u/ac9ZM764ww

A. CALL TO ORDER:

 Chairman Fuhrer called the Sister Cities meeting was called to order at 6:35
 p.m. Lance read the executive order explaining why we were meeting remotely.

B. ROLL CALL:

 Present: Alan Lowe, Shafeek Aboubaker, Bill Donofrio, Lance Fuhrer, Vasavi
 Chakka and Stophia Luo. Julie Federico and Arista Wang both joined the
 meeting at approximately 7:00 p.m.

 Absent: Peter Foyo

 Student Reps: Lucy Westlake, Zach Wu and Shruti Pansi

 Council Liaison: Councilwoman Patty Gustin

 Others Present: Rachel Pruneda, City Staff liaison, Patty Lindstrom, Foundation
 member,


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Sister Cities Commission Meeting Minutes - Final February 10, 2021




C. PUBLIC FORUM:

 There were no speakers under Public Forum.

D. OLD BUSINESS:

 Alan announced that the Naperville Municipal Band will be part of the Naperville
 Hispanic Festival on September 18th.

 We formally changed the name and date of the event to the Naperville Hispanic
 Festival which will be held on September 18th.

 Alan stated that he will be submitting the special events permits, Naperville Park
 District permit to use Central Park.

 Mayor Chirico agreed to increasing the amount of funds that are allocated for
 Sister Cities. The group agreed that $1,500 was a sufficient amount for 2021.
 Rachel Pruneda will circle back to the City Manager and our Finance
 Department to take steps to have those funds moved into our budget.

 Councilwoman Gustin stated that we are still awaiting the signed agreement to
 be returned to us from Mexico. Rachel stated that representatives from Mexico
 advised us that they signed the agreement and mailed it back to us. We are still
 waiting to receive it.

E. REPORTS:

 Approve the Sister Cities minutes of January 13, 2020

 The board unanimously moved to pass the minutes of January 13, 2021. Motion
 passed.

 Foundation Update

 Patty Lindstrom discussed new members joining the Foundation.

 Website Update

 Festival Update

 Alan announced that a special meeting will be held in order to discuss the
 schedule of events for the festival.

 Sophia and Vasavi volunteered to be part of the events sub-committee.

 Pen Pal Project Update

 Ambulance Donation Update

 Rachel was organizing a special meeting to include Peter Foyo, Councilwoman
 Gustin, and Chief Puknaitis and Chief Hurtado to discuss the transportation of
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Sister Cities Commission Meeting Minutes - Final February 10, 2021

 the ambulance. Sister Cities would like to use this opportunity for the promotion
 of Sister Cities and some marketing.

 Sister Cities Display Case

 Shafeek and Alan were going to arrange and update the display case so that we
 have items related to Cancun.

 Marketing Plan

 Commissions were asked to submit profile pictures for the website. All photos
 were to be submitted to Ryan in Communications.

 We discussed adding a link added to the City's website directing users to the
 Foundation website.

 Public Relations

 1. Donations

 The Paypal E Donation button is now available on the Foundation website.


 Treasurer's Report

 Julie Federico presented the Treasurer's report for January 2021. The report
 was filed.

F. NEW BUSINESS:

G. ADJOURNMENT:




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