Committee of the Whole — Aurora, IL
Date: 2023-09-19

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 September 19, 2023
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must
 be physically present at the meeting and registered to speak prior to the meeting
 being called to order. Please call the City Clerk's Office at (630) 256-3070 with
 questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, SEPTEMBER 5, 2023 COMMITTEE OF THE WHOLE
 MEETING
 23-0726 Approval of the Minutes of the Tuesday, September 5, 2023, Committee of the
 Whole Meeting.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On September
 13, 2023 and Reviewed the Following Items:
 Building, Zoning and Economic Development Committee Planning &
 Development Resolution
 23-0538 A Resolution Approving a Revision to the Final Plan on Lot 2 of PAS Plaza
 Subdivision, Located at the Southwest Corner of Butterfield Road and North
 Farnsworth Avenue, for a Minor Vehicle, Repair (2834) Use.
 (FINAL/APPEALABLE) - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0644 A Resolution approving the Final Plat of Resubdivision of Lot 1 of Meridian
 Business Campus, Phase 2 Unit 4 for the property generally located at the
 northwest corner of Liberty Street and State Route
 (FINAL/APPEALABLE) - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 1 Printed on 9/18/2023
Committee of the Whole Agenda - Final September 19, 2023



 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On September 14, 2023 and Reviewed the Following
 Items:
 23-0629 A Resolution authorizing the execution of a Joint Funding Agreement with the
 State of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with Civiltech Engineering, Inc. in the not to exceed amount of
 $58,852.00, and the appropriation of $225,000.00 of MFT Funds for the
 Farnsworth Ave at Marshall Blvd & Illinois Prairie Path Project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0706 A Resolution authorizing the Director of Purchasing to purchase a 60-month
 subscription for a Human Resources Information System from Ultimate Kronos
 Group (UKG), Weston, FL for a total award of $1,279,400 with a 10%
 contingency.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0731 A Resolution Authorizing the Execution of Assignment and Assumption
 Agreement Regarding the Hotel Occupancy Tax Economic Incentive
 Agreement by and Between the City of Aurora, Illinois and Midwest
 Management II, Inc. (Holiday Inn Express - 111 North Broadway, Aurora,
 Illinois).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0732 A Resolution authorizing the approval of an agreement with MC2 to provide
 electrical aggregation services.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0729 Announcement of the Availability of Amendments to the West Farnsworth TIF
 District #7 Redevelopment Project Area and First Amendment to the
 Redevelopment Plan and Project.
 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W]

 23-0733 Announcement of the Availability of the Eligibility Study and Report, and the
 Redevelopment Plan and Project for the Proposed Farnsworth Bilter TIF
 District.
 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W]

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On September 12,
 2023 and Reviewed the Following Items:
 23-0679 A Resolution to Accept Grant Funding from the Institute of Museum and Library
 Services for $41,998.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0


City of Aurora Page 2 Printed on 9/18/2023
Committee of the Whole Agenda - Final September 19, 2023


 23-0724 Charitable Solicitation Application for Girl Scouts of Northern IL's Girl Scout
 Cookie program on January 5, 2024 to March 10, 2024.
 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W]

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On September 11, 2023 and
 Reviewed the Following Items:
 23-0520 A Resolution to accept the selected proposal for a Multi-Use Sculpture at 14 E.
 Downer Place, Aurora, IL, Ward 2.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0617 A Resolution authorizing the Director of Purchasing to purchase five-year
 subscription for a Real-Time Crime Center analytics solution from Fusus,
 Peachtree Corners, GA for a total award of $666,328.00 with a 10%
 contingency.
 COMMITTEE RECOMMENDED: APPROVAL 3-1

 23-0631 A Resolution to Award a Contract to Jetco, Ltd. for the Water Treatment Plant
 Coatings Rehabilitation project in the amount of $431,560.00 for the Water
 Production Division.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0703 A Resolution authorizing the Director of Purchasing to execute a change order
 to the agreement with Kluber, Inc., 41 W Benton Street, Aurora, IL, 60506 in
 the amount of $99,750 for additional design services for the 2nd Floor Build Out
 of the new Public Works Combined Maintenance Facility.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0717 A Resolution to award the 5th St and Bevier Pl Sewer Separation and Avon St
 Water Main Replacement project located in Ward 2 to Gerardi Sewer and
 Water Co. in the bid amount of one million seventy two thousand five hundred
 thirty Dollars and zero Cents ($1,072,530.00).
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0718 A Resolution authorizing the Director of Purchasing to execute an agreement
 with Ratio Architects, Chicago, IL in the amount of $946,850.00 for design
 services at RiverEdge Park in Ward 1.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0719 A Resolution authorizing the Director of Purchasing to execute a contract with
 Hitchcock Design Group for preliminary design services for Millennium Plaza in
 the amount of $70,000.00 in Ward 2.
 COMMITTEE RECOMMENDED: APPROVAL 4-0




City of Aurora Page 3 Printed on 9/18/2023
Committee of the Whole Agenda - Final September 19, 2023


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On September 5, 2023
 and Reviewed the Following Items:
 23-0571 An Ordinance amending Chapter 32 of the Code of Ordinances pertaining to
 Peddlers and Solicitors.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0654 A Resolution approving the appointments of Caroline Escobedo, Alison Altman,
 Jensen Coonradt, and Britany Chavarria to the Aurora Youth Council.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0710 An Ordinance amending Chapter 13 of the Code of Ordinances pertaining to
 the licensure of retailers authorized to sell all tobacco, nicotine, alternative
 nicotine products or vape products.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 MAYOR’S REPORT

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY
 OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS
 MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL
 ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING.
 MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL
 RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY
 OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND
 LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order
 to participate in a public meeting should contact the City Clerk’s Office at least
 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be
 reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at
 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to
 allow for meeting participation.




City of Aurora Page 4 Printed on 9/18/2023

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 September 19, 2023
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:05 p.m. and the roll was called.

 Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman
 Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch,
 Alderman Ron Woerman, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, SEPTEMBER 5, 2023 COMMITTEE OF THE WHOLE
 MEETING

 23-0726 Approval of the Minutes of the Tuesday, September 5, 2023, Committee
 of the Whole Meeting.
 A motion was made by Alderwoman Smith and seconded by Alderwoman
 Garza to approve and file the Minutes as presented on the agenda. The
 motion carried by voice vote.

 PUBLIC COMMENT

 There were no members of the public present and wishing to make comments to the
 Committee of the Whole.

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On September 13,
 2023 and Reviewed the Following Items:

 Building, Zoning and Economic Development Committee Planning & Development
 Resolution



City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final September 19, 2023



 23-0538 A Resolution Approving a Revision to the Final Plan on Lot 2 of PAS
 Plaza Subdivision, Located at the Southwest Corner of Butterfield Road
 and North Farnsworth Avenue, for a Minor Vehicle, Repair (2834) Use.
 This P&D Resolution was finalized (appealable).
 PDFNL23-017

 23-0644 A Resolution approving the Final Plat of Resubdivision of Lot 1 of
 Meridian Business Campus, Phase 2 Unit 4 for the property generally
 located at the northwest corner of Liberty Street and State Route
 This P&D Resolution was finalized (appealable).
 PDFNL23-018

 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On September 14, 2023 and Reviewed the Following
 Items:

 23-0629 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 3 Construction Engineering
 Services Agreement with Civiltech Engineering, Inc. in the not to exceed
 amount of $58,852.00, and the appropriation of $225,000.00 of MFT
 Funds for the Farnsworth Ave at Marshall Blvd & Illinois Prairie Path
 Project.
 (PLACED ON CONSENT AGENDA)


 23-0706 A Resolution authorizing the Director of Purchasing to purchase a
 60-month subscription for a Human Resources Information System from
 Ultimate Kronos Group (UKG), Weston, FL for a total award of
 $1,279,400 with a 10% contingency.
 (PLACED ON CONSENT AGENDA)


 23-0731 A Resolution Authorizing the Execution of Assignment and Assumption
 Agreement Regarding the Hotel Occupancy Tax Economic Incentive
 Agreement by and Between the City of Aurora, Illinois and Midwest
 Management II, Inc. (Holiday Inn Express - 111 North Broadway, Aurora,
 Illinois).
 Dave Dibo, Director of Economic Development - City of Aurora, responded to
 questions regarding this item.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final September 19, 2023



 23-0732 A Resolution authorizing the approval of an agreement with MC2 to
 provide electrical aggregation services.
 Arnie Schramel, Managing Partner of Progressive Energy Group, presented briefly and
 responded to questions regarding this item.
 (PLACED ON CONSENT AGENDA)


 23-0729 Announcement of the Availability of Amendments to the West Farnsworth
 TIF District #7 Redevelopment Project Area and First Amendment to the
 Redevelopment Plan and Project.
 (INFORMATION ONLY)


 23-0733 Announcement of the Availability of the Eligibility Study and Report, and
 the Redevelopment Plan and Project for the Proposed Farnsworth Bilter
 TIF District.
 (INFORMATION ONLY)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On September 12, 2023
 and Reviewed the Following Items:

 23-0679 A Resolution to Accept Grant Funding from the Institute of Museum and
 Library Services for $41,998.00.
 (PLACED ON CONSENT AGENDA)


 23-0724 Charitable Solicitation Application for Girl Scouts of Northern IL's Girl
 Scout Cookie program on January 5, 2024 to March 10, 2024.
 (INFORMATION ONLY)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On September 11, 2023 and
 Reviewed the Following Items:

 23-0520 A Resolution to accept the selected proposal for a Multi-Use Sculpture at
 14 E. Downer Place, Aurora, IL, Ward 2.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final September 19, 2023



 23-0617 A Resolution authorizing the Director of Purchasing to purchase five-year
 subscription for a Real-Time Crime Center analytics solution from Fusus,
 Peachtree Corners, GA for a total award of $666,328.00 with a 10%
 contingency.
 (PLACED ON UNFINISHED BUSINESS)


 23-0631 A Resolution to Award a Contract to Jetco, Ltd. for the Water Treatment
 Plant Coatings Rehabilitation project in the amount of $431,560.00 for
 the Water Production Division.
 (PLACED ON CONSENT AGENDA)


 23-0703 A Resolution authorizing the Director of Purchasing to execute a change
 order to the agreement with Kluber, Inc., 41 W Benton Street, Aurora, IL,
 60506 in the amount of $99,750 for additional design services for the
 2nd Floor Build Out of the new Public Works Combined Maintenance
 Facility.
 (PLACED ON CONSENT AGENDA)


 23-0717 A Resolution to award the 5th St and Bevier Pl Sewer Separation and
 Avon St Water Main Replacement project located in Ward 2 to Gerardi
 Sewer and Water Co. in the bid amount of one million seventy two
 thousand five hundred thirty Dollars and zero Cents ($1,072,530.00).
 (PLACED ON CONSENT AGENDA)


 23-0718 A Resolution authorizing the Director of Purchasing to execute an
 agreement with Ratio Architects, Chicago, IL in the amount of
 $946,850.00 for design services at RiverEdge Park in Ward 1.
 Jason Bauer, Assistant Director of Public Works - City of Aurora, presented and
 responded to questions regarding this item.

 Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions
 regarding this item.
 (PLACED ON CONSENT AGENDA)


 23-0719 A Resolution authorizing the Director of Purchasing to execute a contract
 with Hitchcock Design Group for preliminary design services for
 Millennium Plaza in the amount of $70,000.00 in Ward 2.
 Jason Bauer, Assistant Director of Public Works - City of Aurora, presented regarding
 this item.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final September 19, 2023



 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On September 5, 2023 and
 Reviewed the Following Items:

 23-0571 An Ordinance amending Chapter 32 of the Code of Ordinances
 pertaining to Peddlers and Solicitors.
 (PLACED ON CONSENT AGENDA)


 23-0654 A Resolution approving the appointments of Jensen Coonradt and
 Britany Chavarria to the Aurora Youth Council.
 This item will be amended to remove Allison Altman's appointment to the
 Aurora Youth Council as she is no longer available to represent West Aurora
 High School. With this change, the item will be placed on the Consent
 Agenda.

 (PLACED ON CONSENT)

 23-0710 An Ordinance amending Chapter 13 of the Code of Ordinances
 pertaining to the licensure of retailers authorized to sell all tobacco,
 nicotine, alternative nicotine products or vape products.
 (HELD)


 MAYOR’S REPORT

 There was no Mayor's Report at this meeting.


 ALDERMAN'S CORNER

 Alderwoman Smith presented the 8th Ward update.


 CLOSED SESSION

 There was no need for a Closed Session at this meeting.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final September 19, 2023



 ADJOURN

 Mayor Irvin spoke regarding the successful Fiestas Patrias celebration this year
 and congratulated Alderwoman Garza on another successful Pioneer Breakfast
 this year.

 A motion was made by Alderman Franco and seconded by Alderman Llamas
 to adjourn this meeting. The motion carried by voice vote and the meeting
 adjourned at 5:54 p.m.



 Submitted by:

 ______________________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 6