Finance Committee — Aurora, IL
Date: 2014-10-14

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee
 Chairperson Bob O'Connor
 Agenda - Final Alderman Rick Mervine
 Alderman Kristina "Tina" Bohman
 Tuesday Alderman John Peters (Alt)
 October 14, 2014
 3:00 PM



CALL TO ORDER:

 APPROVAL OF MINUTES

 14-00817 Approval of the 9/23/2014 finance committee meeting minutes.

 14-00863 Approval of the 10/7/2014 special finance committee meeting minutes .

 AGENDA

 14-00795 A Resolution to Accept the Proposal of United Meters, Inc., Morris, Illinois for
 the 2014 Water Meter and Reading Device Change-Out Program .

 14-00813 A Resolution approving the Professional Engineering Services Agreement with
 HR Green Inc. for the Lake Street and River Street Two Way Conversion

 14-00814 A Resolution A Resolution Amending the Guidelines for the Single Family
 Residential Restoration Program to add Pre-Award Inspections and a 20%
 Award Contingency for Unforeseen Problems Found in the Permit Inspection
 Process.
 .

 14-00822 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective
 January 1, 2015

 14-00823 A Resolution Establishing Dental Insurance Monthly Rates Effective January 1,
 2015
 .

 14-00824 A Resolution Establishing Health and Dental Insurance Monthly Rates of
 Contributions for Retirees Effective January 1, 2015 .

 14-00825 A Resolution Authorizing an Amendment to the CDBG Subrecipient Agreement
 for Mutual Ground, Inc., to Allow Reallocation of Staff Costs .

 14-00828 A Resolution Establishing Blue Cross Blue Shield Blue Advantage HMO
 (BCBS) for Group Health Care Services for Period January 1, 2015 through
 December 31, 2015.


City of Aurora Page 1 Printed on 10/10/2014
Finance Committee Agenda - Final October 14, 2014


 14-00830 A Resolution . Authorizing Agreement for Administrative Services with Allied
 Benefit Systems, Inc. For PPO Group Health Plan Administration for Period
 January 1, 2015 Through December 31, 2015.

 14-00837 A Resolution Authorizing the purchase of bulk rock salt in the amount of $57.50
 per ton from Cargill Incorporated Salt Division, North Olmsted,Ohio .

 14-00838 A Resolution Establishing PPO and HDHP Health Insurance Plans and Rates
 effective January 1, 2015 through December 31, 2015 .

 14-00850 A Resolution to Purchase 5000 Total iPerl Water Meters and SmartPoint
 Transceiver Units from HD Supply Waterworks, Ltd., Carol Stream, Illinois in
 the Amount of $570,000.00 as the City Budget Allows for the 2014 Water Meter
 and Reading Device Change-Out Program .

 14-00852 A Resolution Authorizing a Contract with F.H. Paschen, S.N. Nielsen &
 Associates, LLC for the Installation of a new roof for the Phillips Park
 Maintenance Facility located at 903 Ray Moses Drive in the amount of
 $111,731.52 through the Naperville Job Order Contract Program.

 14-00860 A Resolution to Ratify payment of $131,330 to HD Supply Waterworks Ltd.,
 Carol, Stream, Illinois for Iperl water meters and SmartPoint transceivers and
 the purchase of additional meters and SmartPoints as the budget allows for the
 Water and Sewer Division.
 .

 14-00861 A Resolution accepting the lowest qualified bid for asbestos abatement at the
 city owned property located at 14 S. Blackhawk Street, Aurora IL from Valor
 Technologies, Inc of Bolingbrook, IL in the amount of $589,400.00.

 14-00865 A Resolution to amend the "2014 Citywide Patching - Water and Sewer
 Maintenance Project" contract with Builders Paving, LLC dba Hardin Paving
 Services, 4413 Roosevelt Road #108 Hillside, Il 60162 .

 14-00851 A Resolution to accept a grant from the State of Illinois in the Amount of
 $200,000 for creation of exhibits and replication of the historic chandelier for the
 Grand Army of the Republic Memorial Museum.

ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 10/10/2014

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes
 Tuesday
 October 14, 2014
 3:00 PM
 Chairperson Bob O'Connor
 Alderman Rick Mervine
 Alderman Kristina "Tina" Bohman
 Alderman John Peters (Alt)


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:07 PM.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina
 Bohman

 OTHERS PRESENT

 Ron Jaffe, Robert Paohicchi, Steven Lord, John Cummings, Pat Kelsey

 City of Aurora: Rosario DeLeon, Public Properties; Brett Weiler, Public
 Properties; Daniel Anderson, Public Properties; Alisia Lewis, Human
 Resources; LaDonna Carr, Human Resources; Eric Gallt, Engineering; Beatrice
 Torres, Water Billing; John Russell, Community Services; Jim Birchall, Central
 Services; Dan Barreiro, Community Services; Jeff McLaughlin, Neighborhood
 Redevelopment; Ray Hull, Water & Sewer; Alderman Donnell, Ward 4; Brian
 Caputo, Finance Dept.; Sandra Strueber, Aldermen's Office; Alex Voigt, Mayor's
 Office; Esther Phillips, Purchasing; JIm Pilmer, Neighborhood Standards; Ken
 Schroth, Public Works;


 APPROVAL OF MINUTES

 14-00817 Approval of the 9/23/2014 finance committee meeting minutes.

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 3


 14-00863 Approval of the 10/7/2014 special finance committee meeting minutes .

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 3

City of Aurora Page 1
Finance Committee Meeting Minutes October 14, 2014



 AGENDA

 14-00795 A Resolution to Accept the Proposal of United Meters, Inc., Morris,
 Illinois for the 2014 Water Meter and Reading Device Change-Out
 Program.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00850 A Resolution to Purchase 5000 Total iPerl Water Meters and
 SmartPoint Transceiver Units from HD Supply Waterworks, Ltd., Carol
 Stream, Illinois in the Amount of $570,000.00 as the City Budget
 Allows for the 2014 Water Meter and Reading Device Change-Out
 Program.
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00860 A Resolution to Ratify payment of $131,330 to HD Supply Waterworks
 Ltd., Carol, Stream, Illinois for Iperl water meters and SmartPoint
 transceivers and the purchase of additional meters and SmartPoints
 as the budget allows for the Water and Sewer Division.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00865 A Resolution to amend the "2014 Citywide Patching - Water and
 Sewer Maintenance Project" contract with Builders Paving, LLC dba
 Hardin Paving Services, 4413 Roosevelt Road #108 Hillside, Il 60162 .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00813 A Resolution approving the Professional Engineering Services
 Agreement with HR Green Inc. for the Lake Street and River Street
 Two Way Conversion
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00814 A Resolution Amending the Guidelines for the Single Family
 Residential Restoration Program to add Pre-Award Inspections and a
 20% Award Contingency for Unforeseen Problems Found in the Permit

City of Aurora Page 2
Finance Committee Meeting Minutes October 14, 2014

 Inspection Process.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00825 A Resolution Authorizing an Amendment to the CDBG Subrecipient
 Agreement for Mutual Ground, Inc., to Allow Reallocation of Staff
 Costs.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00822 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates
 Effective January 1, 2015
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00823 A Resolution Establishing Dental Insurance Monthly Rates Effective
 January 1, 2015.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00824 A Resolution Establishing Health and Dental Insurance Monthly Rates
 of Contributions for Retirees Effective January 1, 2015 .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00828 A Resolution Establishing Blue Cross Blue Shield Blue Advantage
 HMO (BCBS) for Group Health Care Services for Period January 1,
 2015 through December 31, 2015 .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00830 A Resolution Authorizing Agreement for Administrative Services with
 Allied Benefit Systems, Inc. For PPO Group Health Plan
 Administration for Period January 1, 2015 Through December 31,
 2015.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.


City of Aurora Page 3
Finance Committee Meeting Minutes October 14, 2014


 Ayes: 3


 14-00838 A Resolution Establishing PPO and HDHP Health Insurance Plans and
 Rates effective January 1, 2015 through December 31, 2015 .
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00837 A Resolution Authorizing the purchase of bulk rock salt in the amount
 of $57.50 per ton from Cargill Incorporated Salt Division, North
 Olmsted,Ohio .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00852 A Resolution Authorizing a Contract with F.H. Paschen, S.N. Nielsen &
 Associates, LLC for the Installation of a new roof for the Phillips Park
 Maintenance Facility located at 903 Ray Moses Drive in the amount of
 $111,731.52 through the Naperville Job Order Contract Program.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00861 A Resolution accepting the lowest qualified bid for asbestos abatement
 at the city owned property located at 14 S. Blackhawk Street, Aurora IL
 from Valor Technologies, Inc of Bolingbrook, IL in the amount of
 $589,400.00.
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00851 A Resolution to accept a grant from the State of Illinois in the Amount
 of $200,000 for creation of exhibits and replication of the historic
 chandelier for the Grand Army of the Republic Memorial Museum.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 ADJOURNMENT:

 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that the meeting be adjourned. Chairman O'Connor adjourned the meeting at
 4:21 PM. The motion carried.

 Ayes: 3

City of Aurora Page 4
Finance Committee Meeting Minutes October 14, 2014


 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 5