Committee of the Whole — Aurora, IL
Date: 2014-04-01

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 April 01, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF MARCH 18, 2014

 14-00160 Approval of the Minutes of the March 18, 2014 Committee of the Whole
 meeting.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, March 27, 2014 and
 Reviewed the Following Items:
 14-00142 A Resolution Approving a Preliminary Plat and Plan for Property located at
 1901 Bilter Road, Aurora, Illinois 60502
 COMMITTEE RECOMMENDED: APPROVAL WITH REVISED CONDITIONS 3-0

 14-00143 A Resolution Approving the Final Plat and Plan for the 1st Resubdivision of
 Chicago Premium Outlets being Vacant Land located at 1901 Bilter Road,
 Aurora, Illinois 60502 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00209 An Ordinance granting a Variance Petition with a Final Plan on 8.472 acres for
 parking setbacks for a new 50,000 square foot medical office and associated
 parking on the Property located at Located at 2363 Sequoia Drive, Aurora,
 Illinois 60506.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00210 A Resolution Approving the Final Plat on Lot 3B in the Second Resubdivision of
 Toyota Subdivision for an Office Use located at 2363 Sequoia Drive, Aurora,
 Illinois 60506. (APPEALABLE)
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)




City of Aurora Page 1 Printed on 3/28/2014
Committee of the Whole Agenda - Final April 1, 2014



 The Planning & Development Committee requested a Special meeting for
 Tuesday, April 1, 2014 to review the following item:
 14-00249 An Ordinance Annexing Certain Territory Within Naperville Township, DuPage
 County, Illinois, to the City of Aurora (92774 Route 59)

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, March 25, 2014 and Reviewed the
 Following Items:
 14-00111 A Resolution Authorizing the Mayor to Execute a Contract to Accept the
 Donation of Real Estate Known as Property Located at 101 S. Lincoln Avenue,
 Aurora, Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00125 A Resolution Authorizing Application for Kane County Riverboat Funds for a
 Neighborhood Park and Execution of All Necessary Documents
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00128 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning
 January 1, 2014 and Ending December 31, 2014 (Amendment #1 for the 2014
 Fiscal Year).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00189 A Resolution Authorizing the Mayor and City Clerk to Execute an Agency
 Agreement Between the State of Illinois and the City of Aurora for Funding of
 the Clean and Seal Joints on Runway 15/33 Project at the Aurora Municipal
 Airport.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00199 A Resolution approving the purchase of a new Utility truck for Water Production
 in the amount not to exceed $35,000.00 from Bob Ridings, Inc., Taylorville,
 Illinois, under the Illinois Department of Central Management Services Contract .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00211 A Resolution Authorizing the Mayor and City Clerk to execute a not to exceed
 agreement in the amount of $55,500 between Crawford, Murphy & Tilly, Inc.
 and the City of Aurora for Construction Phase Engineering and Special
 Services for the Clean and Seal Joints on Runway 15/33 Project at the Aurora
 Municipal Airport.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 2 Printed on 3/28/2014
Committee of the Whole Agenda - Final April 1, 2014


 14-00215 A Resolution Accepting the Proposal from Communities in Schools of Aurora
 (CIS) to Serve as Third Party Administrator (TPA) for Youth Programs in the
 Amount of $412,000.00 in 2014 and for 2 One Year Extensions in 2015 and
 2016 for a Total of Three Years, with Increases Based on the Consumer Price
 Index for All Urban Users (CPI-U).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, March 25, 2014 and
 Reviewed the Following Items:
 14-00117 A Resolution approving the issuance of a Carnival License to Variety Children 's
 Charity / Fantasy Amusement Company for a carnival to be held at the
 Westfield Fox Valley Mall on May 1-4, and May 8-11, 2014.
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 14-00147 A Resolution approving the issuance of a Music Festival permit to the
 Warehouse Church for Sunday, May 4th, 2014 at the Phillips Park Pavilion area
 from 9:30 a.m. to 4:00 p.m. .
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 14-00202 A Resolution Amending the Aurora Hispanic Heritage Advisory Board By-Laws.

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 2-0

 14-00169 Requesting approval for the City of Aurora's annual Memorial Day Parade to be
 held on Monday, May 26th at Noon.
 COMMITTEE RECOMMENDED: APPROVAL 2-0 (INFORMATION ONLY)

 14-00172 Requesting approval for the Friends of LaSalle Street Historic Auto Row to hold
 the annual Friends of LaSalle Street Classic Car Show on Sunday, August 24th
 from 11:00 am to 3:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL 2-0 (INFORMATION ONLY)

 14-00173 Requesting approval for the three City of Aurora's Farmers Markets to be held
 throughout the summer and fall of 2014 .
 COMMITTEE RECOMMENDED: APPROVAL 2-0 (INFORMATION ONLY)

 14-00180 Requesting approval to stage the Two Brothers Summer Festival Friday, June
 20th through Sunday, June 22nd .
 COMMITTEE RECOMMENDED: APPROVAL 2-0 (INFORMATION ONLY)

 14-00186 Aurora Noon Lions Club Lions in the Park 5K Walk/Run, Sunday May 18, 2014,
 9:00am to 11:00am.
 COMMITTEE RECOMMENDED: APPROVAL 2-0 (INFORMATION ONLY)




City of Aurora Page 3 Printed on 3/28/2014
Committee of the Whole Agenda - Final April 1, 2014


 14-00192 The YWCA is requesting permission to stage their annual Peace in the Park
 event on Saturday, October 4, 2014 from 11 am to 2 pm at Phillips Park .
 COMMITTEE RECOMMENDED: APPROVAL 2-0 (INFORMATION ONLY)

 14-00198 American Diabetes Association (ADA) Tour de Cure, Sunday June 8, 2014 from
 5:30am to 4:00pm.
 COMMITTEE RECOMMENDED: APPROVAL 2-0 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infastructure Committee Met On Monday, March 24,
 2014 and Reviewed the Following Items:
 14-00184 A Resolution to Award a Contract to American Underground of Illinois LLC of
 373 S. Schmale Road, Carol Stream, IL. 60188 for the CSO #10 Diversion
 Structure and Outfall Replacement Project .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00201 A Resolution Authorizing the Mayor and City Clerk to Enter Into an Agreement
 with Engineering Enterprises, Inc. of 52 Wheeler Road, Sugar Grove, IL. 60554
 to Provide Construction Engineering Services on the Farnsworth Avenue Water
 Main Replacement Project .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 14-00240 A Resolution Reappointing At-Large Members William Bergeron and Kenneth
 Cameron and School District 204 Representative Rose Smilgys to the Aurora
 Planning Commission.

 REQUESTS AND REFERRALS

 14-00246 SG13/3-14.001-Fpn/R - Final Plan Revision for Tanglewood Oaks Subdivision
 by BCB DEVELOPMENT XXII, LLC/TANGLEWOOD OAKS (Ward 5 - ES)

 AU12/4-14.008-V - Authorized Variance Petition to reduce the rear yard setback
 from 25 feet to 20 feet to add a screened in porch by MARC DECKER (Ward 1
 - ES).
 ADJOURN

 CLOSED SESSION




City of Aurora Page 4 Printed on 3/28/2014

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 April 01, 2014
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:01 p.m. by Mayor
 Pro Tem O'Connor, and the Roll was called.
 Present 10 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike
 Saville, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne
 Johnson, and Alderman Bob O'Connor
 Absent 3 - Mayor Tom Weisner, Alderman Scheketa Hart-Burns , and Alderman
 Richard Irvin

 MINUTES OF THE MEETING OF MARCH 18, 2014

 14-00160 Approval of the Minutes of the March 18, 2014 Committee of the
 Whole meeting.
 Alderman Donnell moved, seconded by Alderman Peters, to approve the
 minutes of the Committee of the Whole Meeting held on March 18, 2014.
 Motion carried by voice vote.


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-00142 A Resolution Approving a Preliminary Plat and Plan for Property
 located at 1901 Bilter Road, Aurora, Illinois 60502
 Attorney Sanford Stein, representing the petitioner, led a presentation on this item,
 highlighting some of the changes such as the increase in the number of parking
 spaces and increase in the ratio over the entire lot.
 Mr. John Villapiano, senior manager with Simon Property Group, and representing
 the development team, showed some renderings of the proposed expansion,
 explaining that improvements and ammenities are also being added to the existing
 phase I of this project, to make those consistent throughout the center.
 Project Engineer Dwayne Gillian, with V3 companies, explained they are adding
 nearly 300,000 sq. ft. of retail area, 1,900 parking spaces, and improving Sealmaster
 Dr.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final April 1, 2014



 14-00143 A Resolution Approving the Final Plat and Plan for the 1st
 Resubdivision of Chicago Premium Outlets being Vacant Land located
 at 1901 Bilter Road, Aurora, Illinois 60502 .
 (PLACED ON CONSENT AGENDA)


 14-00209 An Ordinance granting a Variance Petition with a Final Plan on 8.472
 acres for parking setbacks for a new 50,000 square foot medical office
 and associated parking on the Property located at Located at 2363
 Sequoia Drive, Aurora, Illinois 60506 .
 Mark Bratkiv, owner of the property, spoke briefly in regards to this item - an office
 building to be constructed on the remaining land at 2363 Sequoia Dr.

 (PLACED ON CONSENT AGENDA)


 14-00210 A Resolution Approving the Final Plat on Lot 3B in the Second
 Resubdivision of Toyota Subdivision for an Office Use located at 2363
 Sequoia Drive, Aurora, Illinois 60506. (APPEALABLE)
 (INFORMATION ONLY)


 14-00249 An Ordinance Annexing Certain Territory Within Naperville Township,
 DuPage County, Illinois, to the City of Aurora (9S774 Route 59)
 Assistant Corporation Counsel, Blanca Dominguez, spoke briefly in regards to this
 item.
 (PLACED ON CONSENT AGENDA)


 FINANCE COMMITTEE RECOMMENDATIONS

 14-00111 A Resolution Authorizing the Mayor to Execute a Contract to Accept
 the Donation of Real Estate Known as Property Located at 101 S.
 Lincoln Avenue, Aurora, Illinois.
 (PLACED ON CONSENT AGENDA)


 14-00125 A Resolution Authorizing Application for Kane County Riverboat Funds
 for a Neighborhood Park and Execution of All Necessary Documents
 Chief Community Services Officer Dan Barreiro led a brief presentation on this item.

 (PLACED ON CONSENT AGENDA)


 14-00128 An Ordinance Amending the Annual Budget for the Fiscal Year
 Beginning January 1, 2014 and Ending December 31, 2014
 (Amendment #1 for the 2014 Fiscal Year).
 Chief Financial Officer Brian Caputo led a brief presentation on this item.

 (PLACED ON CONSENT AGENDA)


City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final April 1, 2014



 14-00189 A Resolution Authorizing the Mayor and City Clerk to Execute an
 Agency Agreement Between the State of Illinois and the City of Aurora
 for Funding of the Clean and Seal Joints on Runway 15/33 Project at
 the Aurora Municipal Airport .
 (PLACED ON CONSENT AGENDA)


 14-00199 A Resolution approving the purchase of a new Utility truck for Water
 Production in the amount not to exceed $35,000.00 from Bob Ridings,
 Inc., Taylorville, Illinois, under the Illinois Department of Central
 Management Services Contract .
 (PLACED ON CONSENT AGENDA)


 14-00211 A Resolution Authorizing the Mayor and City Clerk to execute a not to
 exceed agreement in the amount of $55,500 between Crawford,
 Murphy & Tilly, Inc. and the City of Aurora for Construction Phase
 Engineering and Special Services for the Clean and Seal Joints on
 Runway 15/33 Project at the Aurora Municipal Airport .
 (PLACED ON CONSENT AGENDA)


 14-00215 A Resolution Accepting the Proposal from Communities in Schools of
 Aurora (CIS) to Serve as Third Party Administrator (TPA) for Youth
 Programs in the Amount of $412,000.00 in 2014 and for 2 One Year
 Extensions in 2015 and 2016 for a Total of Three Years, with Increases
 Based on the Consumer Price Index for All Urban Users (CPI-U).
 Chief Community Services Officer Dan Barreiro led a brief presentation on this item.
 Communities in Schools Executive Director, Theresa Shoemaker, spoke about this
 item and gave an overview of their programs.
 (PLACED ON CONSENT AGENDA)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 14-00117 A Resolution approving the issuance of a Carnival License to Variety
 Children's Charity / Fantasy Amusement Company for a carnival to be
 held at the Westfield Fox Valley Mall on May 1-4, and May 8-11, 2014.
 (PLACED ON UNFINISHED BUSINESS)


 14-00147 A Resolution approving the issuance of a Music Festival permit to the
 Warehouse Church for Sunday, May 4th, 2014 at the Phillips Park
 Pavilion area from 9:30 a.m. to 4:00 p.m .
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final April 1, 2014



 14-00202 A Resolution Amending the Aurora Hispanic Heritage Advisory Board
 By-Laws.
 Management Analyst Alex Voight spoke briefly about this item .

 (PLACED ON CONSENT AGENDA)


 14-00169 Requesting approval for the City of Aurora's annual Memorial Day
 Parade to be held on Monday, May 26th at Noon.
 (INFORMATION ONLY)


 14-00172 Requesting approval for the Friends of LaSalle Street Historic Auto
 Row to hold the annual Friends of LaSalle Street Classic Car Show on
 Sunday, August 24th from 11:00 am to 3:00 pm.
 (INFORMATION ONLY)


 14-00173 Requesting approval for the three City of Aurora's Farmers Markets to
 be held throughout the summer and fall of 2014 .
 (INFORMATION ONLY)


 14-00180 Requesting approval to stage the Two Brothers Summer Festival
 Friday, June 20th through Sunday, June 22nd .
 (INFORMATION ONLY)


 14-00186 Aurora Noon Lions Club Lions in the Park 5K Walk/Run, Sunday May
 18, 2014, 9:00am to 11:00am.
 (INFORMATION ONLY)


 14-00192 The YWCA is requesting permission to stage their annual Peace in the
 Park event on Saturday, October 4, 2014 from 11 am to 2 pm at
 Phillips Park.
 (INFORMATION ONLY)


 14-00198 American Diabetes Association (ADA) Tour de Cure, Sunday June 8,
 2014 from 5:30am to 4:00pm .
 (INFORMATION ONLY)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final April 1, 2014



 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 14-00184 A Resolution to Award a Contract to American Underground of Illinois
 LLC of 373 S. Schmale Road, Carol Stream, IL. 60188 for the CSO
 #10 Diversion Structure and Outfall Replacement Project .
 Public Works Director Ken Schroth spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00201 A Resolution Authorizing the Mayor and City Clerk to Enter Into an
 Agreement with Engineering Enterprises, Inc. of 52 Wheeler Road,
 Sugar Grove, IL. 60554 to Provide Construction Engineering Services
 on the Farnsworth Avenue Water Main Replacement Project .
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT


 MAYORAL APPOINTMENTS

 14-00240 A Resolution Reappointing At-Large Members William Bergeron and
 Kenneth Cameron and School District 204 Representative Rose
 Smilgys to the Aurora Planning Commission .
 (REFERRED TO THE CITY COUNCIL)


 REQUESTS AND REFERRALS

 14-00246 SG13/3-14.001-Fpn/R - Final Plan Revision for Tanglewood Oaks
 Subdivision by BCB DEVELOPMENT XXII, LLC/TANGLEWOOD
 OAKS (Ward 5 - ES)

 AU12/4-14.008-V - Authorized Variance Petition to reduce the rear
 yard setback from 25 feet to 20 feet to add a screened in porch by
 MARC DECKER (Ward 1 - ES).
 The above Requests and Referrals were referred to the Planning Council and
 Planning Commission.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final April 1, 2014



 ADJOURN

 Alderman Mervine moved, seconded by Alderman Peters, to adjourn the
 meeting at 6:02 p.m. Motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk




City of Aurora Page 6