Finance Committee — Aurora, IL
Date: 2020-03-12

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Thursday Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 March 12, 2020 Alderman Emmanuel Llamas

 3:00 PM



CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

20-0159 Approval of the minutes of the Finance Committee meeting held on February 27,
 2020.

 PUBLIC COMMENT

 AGENDA

19-0365 A Resolution Authorizing an agreement with Big Belly Solar for smart waste bins
 for Phillips Park.

20-1184 A Resolution to execute the Intergovernmental Agreement between City of Aurora,
 Illinois and Regional Transportation Authority (RTA), Chicago, Illinois for the
 Access to Transit - Aurora Transportation Center (ATC) East Platform Parking Lot
 Enhancement.

20-0039 A Resolution requesting approval to migrate the City’s current document
 management system to Upland’s FileBound Enterprise application, a three year
 annual maintenance and hosting fees renewal thru Upland Software, Inc., Austin
 TX for a total three year cost of $159,769.19. (One time migration fees in the
 amount of $48,885.19 and annual recurring maintenance and hosting fees of
 $36,961.51 thru 12/2022)

20-0134 A Resolution to Award the Contract for the 2020 City Wide Street Resurfacing
 Project to Geneva Construction Company, P.O. Box 998, Aurora, IL 60507 in the
 amount of $8,815,500.00 and to Appropriate Motor Fuel Tax funds in the amount
 of $3,600,000.00 for Section No. 20-00000-01-GM .

20-0151 A Resolution Authorizing the City of Aurora to enter into an Intergovernmental
 Agreement with Will County that will allow the City of Aurora to host electronic
 recycling events.

City of Aurora Page 1 Printed on 3/10/2020
Finance Committee Agenda - Final March 12, 2020


20-0158 A Resolution authorizing the purchase of twelve (12) ballistic vests and helmets in
 the amount of $33,023.76 from Ray O'Herron of Danville, IL .

20-0169 A Resolution Requesting Authorization for the Mayor to Execute the Local Public
 Agency Amendment #2 for Federal Participation with the State of Illinois, and the
 Mayor to Execute the Phase 3 Construction Engineering Agreement Supplement
 #1 with HR Green, Inc., 2363 Sequoia Drive, Suite 101, Aurora, IL 60506, in the
 amount of $499,970.11 for the Aurora Transportation Center (ATC) Regional
 Facility Enhancement Project, MFT Section Number 16-00313-00-MS (Wards 1 &
 6).

20-0176 A Resolution Approving of Third-Party Administrative Services for Communities in
 Schools to administer the 2020 Summer Programs in the amount not to exceed
 $200,000.00 for the Community Services Division.

20-0193 A Resolution Authorizing the Specific Implementation as Outlined in the Attached
 Redevelopment Agreement (RDA) as to How Disbursements Will Be Made for the
 Previously Approved $600,000 Loan (Resolution #19-421) And Other Details
 Regarding the Payback and Loan Mechanics .

20-0197 A Resolution Authorizing an Agreement with Bukola Bello of Vision M.A.I., LLC for
 Government Affairs Consulting Services .

20-0196 A Resolution authorizing an independent contract for the Recycling/Solid Waste
 Coordinator position to Tish Powell.

ADJOURNMENT:

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 3/10/2020

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 March 12, 2020
 3:00 PM
 Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 Alderman Emmanuel Llamas


 CALL TO ORDER:

 Chairperson Bob O'Connor called the meeting to order at 3:05 p.m.


 ROLL CALL

 Present: 4 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco
 and Alderman Emmanuel Llamas
 Absent: 1 - Alderman Scheketa Hart-Burns


 OTHERS PRESENT

 Steve Lord, Beacon News

 City of Aurora: David McCabe, Fire Department; Dan Osman, Fire Department;
 Jason Bauer, Engineering; Gio Santana, Parks; Sanita Thompson, IT; Steve
 McLean, IT; Tim Weidner, Engineering; Roopa Anjanappa, Engineering; Chuck
 Nelson, Mayor's Office; Alex Alexandrou, Mayor's Office; Marty Lyons, Finance;
 Alderman Bill Donnell, Ward 4; Marrisa Spencer, Law Department; Alex
 Minnella, Economic Development; Simon Rodriguez, Youth & Senior Services;
 Dan Barreiro, Innovation & Community Services; Jolene Coulter, Purchasing; J.
 Gilbert, Fire Department; David Dibo, Economic Development; Kelvin Beene,
 Property Standards; Alex Voigt, Mayor's Office; Maria Lindsay, Mayor's Office;
 Shelly Windett, Aldermen's Office

 APPROVAL OF MINUTES

 20-0159 Approval of the minutes of the Finance Committee meeting held on
 February 27, 2020.
 A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that
 the minutes be accepted and filed. The motion carried.

 Ayes: 4




City of Aurora Page 1
Finance Committee Meeting Minutes - Final March 12, 2020



 PUBLIC COMMENT

 None


 AGENDA

 20-0196 A Resolution Authorizing An Independent Contractor Agreement for the
 Recycling/Solid Waste Coordinator Position to Tish Powell.
 A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 19-0365 A Resolution Authorizing an agreement with Big Belly Solar for smart
 waste bins for Phillips Park .
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-1184 A Resolution to execute the Intergovernmental Agreement between City
 of Aurora, Illinois and Regional Transportation Authority (RTA), Chicago,
 Illinois for the Access to Transit - Aurora Transportation Center (ATC)
 East Platform Parking Lot Enhancement .
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0039 A Resolution requesting approval to migrate the City’s current document
 management system to Upland’s FileBound Enterprise application, a
 three year annual maintenance and hosting fees renewal thru Upland
 Software, Inc., Austin TX for a total three year cost of $159,769.19. (One
 time migration fees in the amount of $48,885.19 and annual recurring
 maintenance and hosting fees of $36,961.51 thru 12/2022)
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0134 A Resolution to Award the Contract for the 2020 City Wide Street
 Resurfacing Project to Geneva Construction Company, P.O. Box 998,
 Aurora, IL 60507 in the amount of $8,815,500.00 and to Appropriate
 Motor Fuel Tax funds in the amount of $3,600,000.00 for Section No.
 20-00000-01-GM.
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.
City of Aurora Page 2
Finance Committee Meeting Minutes - Final March 12, 2020


 Ayes: 4


 20-0151 A Resolution Authorizing the City of Aurora to enter into an
 Intergovernmental Agreement with Will County that will allow the City of
 Aurora to host electronic recycling events.
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0158 A Resolution authorizing the purchase of twelve (12) ballistic vests and
 helmets in the amount of $33,023.76 from Ray O'Herron of Danville, IL .
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0169 A Resolution Requesting Authorization for the Mayor to Execute the Local
 Public Agency Amendment #2 for Federal Participation with the State of
 Illinois, and the Mayor to Execute the Phase 3 Construction Engineering
 Agreement Supplement #1 with HR Green, Inc., 2363 Sequoia Drive,
 Suite 101, Aurora, IL 60506, in the amount of $499,970.11 for the Aurora
 Transportation Center (ATC) Regional Facility Enhancement Project,
 MFT Section Number 16-00313-00-MS (Wards 1 & 6) .
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0176 A Resolution Approving of Third-Party Administrative Services for
 Communities in Schools to administer the 2020 Summer Programs in the
 amount not to exceed $200,000.00 for the Community Services Division.
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0193 A Resolution Authorizing the Specific Implementation as Outlined in the
 Attached Redevelopment Agreement (RDA) as to How Disbursements
 Will Be Made for the Previously Approved $600,000 Loan (Resolution
 #19-421) And Other Details Regarding the Payback and Loan
 Mechanics.
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4




City of Aurora Page 3
Finance Committee Meeting Minutes - Final March 12, 2020



 20-0197 A Resolution Authorizing an Agreement with Bukola Bello of Vision
 M.A.I., LLC for Government Affairs Consulting Services .
 A motion was made by Alderman Llamas, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 ADJOURNMENT:

 A motion was made by Alderman Franco, seconded by Alderman Llamas, that
 this meeting be adjourned. The motion carried. Chairperson Bob O'Connor
 adjourned the meeting at 4:47 p.m.

 Ayes: 4


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4