Committee of the Whole — Aurora, IL
Date: 2014-07-01

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 July 01, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF MEETING OF JUNE 17, 2014

 14-00517 Approval of the Minutes of the June 17, 2014 Committee of the Whole meeting .

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, June 26, 2014 and
 Reviewed the Following Items:
 14-00323 An Ordinance Granting a Variance for parking setbacks due to the IDOT taking
 located at 956-996 N. State Route 59, Aurora, Illinois 60504
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00328 A Resolution approving a Final Plan Revision on 10.13 acres of the southern
 campus for Aurora University located at 347 S. Gladstone Avenue
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00329 An Ordinance Granting a Variance from the enclosed parking standards within
 the R-5 Zoning District to convert the existing 3 car garage into office space
 located at 523-531 N. Edgelawn Drive, Aurora, Illinois 60506 .
 COMMITTEE RECOMMENDED: APPROVAL WITH ADDED CONDITION 3-0

 14-00421 An Ordinance Granting a Variance Petition reducing side and rear yard
 setbacks to allow for a single car detached 20 foot by 12 foot garage at 214 N.
 Chestnut Street, Aurora, Illinois 60506
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00467 A Resolution Approving the Final Plan on Lot 61 of Lehigh Station Subdivision,
 Unit 2 for a mixed use building located at southwest corner of Milford Lane and
 Station Boulevard, Aurora, Illinois
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final July 1, 2014


 14-00481 A Resolution approving a Preservation Grant to Kristoffer Schroeder for the
 property located at 211 Center Avenue, Aurora, Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (HELD AT THE JUNE 17, 2014
 MEETING)

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, June 24, 2014 and Reviewed the
 Following Items:
 14-00428 A Resolution approving an Intergovernmental Agreement between the City of
 Aurora, Illinois and the Illinois Department of Transportation (IDOT) for sharing
 of geospatial data.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00448 A Resolution Authorizing the Purchase of Bulk Rock Salt In The Amount of
 $70.44 Per Ton from Morton Salt Inc. Chicago, IL for the Division of Street
 Maintenance.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00449 A Resolution Authorizing the Mayor and City Clerk to Approve the Local Agency
 Agreement for Federal Participation with the State of Illinois, to Execute the
 Construction Engineering Agreement with TranSystems and to Appropriate
 Motor Fuel Tax Funds for the Acquisitions, Construction and Engineering
 Services related to the Ohio Street Bridge Replacement Project .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00453 A Resolution authorizing the Mayor and City Clerk to approve the Local Agency
 Agreement for Federal Participation with the State of Illinois and execute the
 Phase II Engineering Services Agreement with HR Green, Inc. for the East New
 York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project, Section
 14-00210-02-PV.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00469 A Resolution authorizing the execution of a memorandum of understanding
 between the City of Aurora, the County of Kane, and the City of Elgin; the
 participation in the Edward Byrne Memorial Justice Assistance Grant (JAG)
 Program; and the use of the City of Aurora's portion toward special equipment
 purchases.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00475 A resolution appropriating $1,209,480 of Motor Fuel Tax Funds for snow
 removal for the 2014 - 2015 winter season.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final July 1, 2014


 14-00476 A Resolution Authorizing the Annual Renewal of Checkpoint Firewall Platforms
 and Related Software and Peripherals Maintenance Services with Guardian
 Technologies, Inc., Aurora, Illinois in the Amount of $62,277.24 for the Aurora
 Police Department. .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00489 A Resolution approving of the Wright Express Fleet Card for refueling of City
 vehicles as a backup to the Central Garage fuel station).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00498 A Resolution authorizing the Mayor to enter into a Program Funding Agreement
 with Illinois Department of Commerce and Economic Opportunity (DCEO) in the
 amount of $100,000.00 for eligible uses in connection with the Illinois Recycling
 Grants Program (IRGP) for Aurora, Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00499 A Resolution to ratify the purchase of street light poles in the total amount of
 $48,996 from Ameron Pole Products.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00503 A Resolution authorizing the execution of a contract to purchase real property
 known as 1044 Gates Street, Aurora, Illinois .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, June 24, 2014 and
 Reviewed the Following Items:
 14-00485 An Ordinance Amending Article VI of Chapter 25 of the Aurora Code of
 Ordinances Entitled "Pawnbrokers and Secondhand Dealers"
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00032 A Traffic Study for Hermitage Drive and W Illinois Avenue to investigate the
 appropriateness of installing STOP signage. Ward 5; Alderman Peters
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00227 A Traffic Study on Monomoy Street to eliminate five parking spaces. Ward 6,
 Alderman Saville
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00427 A Traffic Study for Parker Avenue between Elliott Avenue and Douglas Avenue.
 Ward 4, Alderman Donnell
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)



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Committee of the Whole Agenda - Final July 1, 2014


 14-00477 A Traffic Study for the intersection of Lakelawn Blvd and Iowa Avenue. Ward 6,
 Alderman Saville
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00491 A Traffic Study for the intersection of Teasel Lane and Heinz Drive. Ward 8,
 Alderman Mervine
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00502 Tag Day Permit request for the Boy Scouts of America - Troop 11 out of Wesley
 Methodist Church, 14 N. May St., to conduct their Summer Camp Fund Raiser
 by selling BBQ tickets door to door from 6-23-14 to 7-8-14 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infastructure Committee Met On Monday, June 23,
 2014 and Reviewed the Following Items:
 14-00509 Authorization to utilize BGI funds to replace the dual storm sewers on Hankes
 Road north of Galena Blvd .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 MAYORAL APPOINTMENTS

 14-00245 A Resolution Appointing Paul Chabez, Jr. and Reappointing Paul Buddy, Terry
 Bohr, Kevin Ream, Mike Kluber, Richard Ray and Michael Cotteleer to the
 Permanent Building and Fire Code Committee.

 14-00413 A Resolution Appointing Jacqueline Herrarte-Arellano and Mark Rising to
 "Sustainable Aurora" (The Mayor's Sustainable Aurora Advisory Board).

 MAYOR’S REPORT

ADJOURN

CLOSED SESSION




City of Aurora Page 4 Printed on 6/27/2014

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 July 01, 2014
 5:00 PM




 ROLL CALL

 The Comittee of the Whole meeting was called to order at 5:08 p.m. by Mayor
 Weisner, and the Roll was called.
 Present 11 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine,
 Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Richard
 Irvin
 Absent 2 - Alderman John Peters, and Alderman Bob O'Connor


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-00323 An Ordinance Granting a Variance for parking setbacks due to the
 IDOT taking located at 956-996 N. State Route 59, Aurora, Illinois
 60504
 (PLACED ON CONSENT AGENDA)


 14-00328 A Resolution approving a Final Plan Revision on 10.13 acres of the
 southern campus for Aurora University located at 347 S. Gladstone
 Avenue
 Zoning Administrator Ed Sieben, and Attorney Bruce Goldsmith, spoke about this
 item - a revision to convert the existing Detention pond to a structured detention pond
 with landscaping, and a parking lot reconfiguration.
 (PLACED ON CONSENT AGENDA)


 14-00329 An Ordinance Granting a Variance from the enclosed parking
 standards within the R-5 Zoning District to convert the existing 3 car
 garage into office space located at 523-531 N. Edgelawn Drive,
 Aurora, Illinois 60506 .
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final July 1, 2014



 14-00421 An Ordinance Granting a Variance Petition reducing side and rear yard
 setbacks to allow for a single car detached 20 foot by 12 foot garage at
 214 N. Chestnut Street, Aurora, Illinois 60506
 (PLACED ON CONSENT AGENDA)


 14-00467 A Resolution Approving the Final Plan on Lot 61 of Lehigh Station
 Subdivision, Unit 2 for a mixed use building located at southwest
 corner of Milford Lane and Station Boulevard, Aurora, Illinois
 Planning Director Stephane Phifer spoke about this item, a multi-story building, part
 of Lehigh Station, which will consist of 88 multi-family units.
 Dave Smith, representing developer TCCI spoke about this item. Smith and Phifer
 addressed questions from several Aldermen.
 (PLACED ON CONSENT AGENDA)


 14-00481 A Resolution approving a Preservation Grant to Kristoffer Schroeder
 for the property located at 211 Center Avenue, Aurora, Illinois.
 (PLACED ON CONSENT AGENDA)


 FINANCE COMMITTEE RECOMMENDATIONS

 14-00428 A Resolution approving an Intergovernmental Agreement between the
 City of Aurora, Illinois and the Illinois Department of Transportation
 (IDOT) for sharing of geospatial data.
 MIS Director Jim Dahl spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00448 A Resolution Authorizing the Purchase of Bulk Rock Salt In The
 Amount of $70.44 Per Ton from Morton Salt Inc. Chicago, IL for the
 Division of Street Maintenance .
 Public Property Director Rosario DeLeon spoke briefly about this item, and a new
 purchasing strategy involving an alternative source or rock salt.
 (PLACED ON CONSENT AGENDA)


 14-00449 A Resolution Authorizing the Mayor and City Clerk to Approve the
 Local Agency Agreement for Federal Participation with the State of
 Illinois, to Execute the Construction Engineering Agreement with
 TranSystems and to Appropriate Motor Fuel Tax Funds for the
 Acquisitions, Construction and Engineering Services related to the
 Ohio Street Bridge Replacement Project .
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final July 1, 2014



 14-00453 A Resolution authorizing the Mayor and City Clerk to approve the
 Local Agency Agreement for Federal Participation with the State of
 Illinois and execute the Phase II Engineering Services Agreement with
 HR Green, Inc. for the East New York Street - Segment III (Farnsworth
 Avenue to Welsh Drive) Project, Section 14-00210-02-PV .
 (PLACED ON CONSENT AGENDA)


 14-00469 A Resolution authorizing the execution of a memorandum of
 understanding between the City of Aurora, the County of Kane, and
 the City of Elgin; the participation in the Edward Byrne Memorial
 Justice Assistance Grant (JAG) Program; and the use of the City of
 Aurora's portion toward special equipment purchases.
 Aurora Police Department Lieutenant Abbs spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 Alderman O'Connor arrived at the meeting at 5:40 p.m.


 14-00475 A resolution appropriating $1,209,480 of Motor Fuel Tax Funds for
 snow removal for the 2014 - 2015 winter season.
 (PLACED ON CONSENT AGENDA)


 14-00476 A Resolution Authorizing the Annual Renewal of Checkpoint Firewall
 Platforms and Related Software and Peripherals Maintenance
 Services with Guardian Technologies, Inc., Aurora, Illinois in the
 Amount of $62,277.24 for the Aurora Police Department.
 (PLACED ON CONSENT AGENDA)


 14-00489 A Resolution approving of the Wright Express Fleet Card for refueling
 of City vehicles as a backup to the Central Garage fuel station).
 Maintenance Services Superintendent Joe Hopp spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00498 A Resolution authorizing the Mayor to enter into a Program Funding
 Agreement with Illinois Department of Commerce and Economic
 Opportunity (DCEO) in the amount of $100,000.00 for eligible uses in
 connection with the Illinois Recycling Grants Program (IRGP) for
 Aurora, Illinois.
 (PLACED ON CONSENT AGENDA)


 14-00499 A Resolution to ratify the purchase of street light poles in the total
 amount of $48,996 from Ameron Pole Products .
 (PLACED ON CONSENT AGENDA)

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Committee of the Whole Meeting Minutes - Final July 1, 2014



 14-00503 A Resolution authorizing the execution of a contract to purchase real
 property known as 1044 Gates Street, Aurora, Illinois .
 (PLACED ON CONSENT AGENDA)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 14-00485 An Ordinance Amending Article VI of Chapter 25 of the Aurora Code
 of Ordinances Entitled "Pawnbrokers and Secondhand Dealers"
 Aurora Police Department Commander Nelson spoke about the history of the
 Ordinance.
 Corporation Counsel Alayne Weingartz spoke about the proposed amendments to
 this Ordinance.
 Nelson and Weingartz addressed questions from several Aldermen.
 (PLACED ON UNFINISHED BUSINESS)


 14-00032 A Traffic Study for Hermitage Drive and W Illinois Avenue to
 investigate the appropriateness of installing STOP signage. Ward 5;
 Alderman Peters
 (INFORMATION ONLY)


 14-00227 A Traffic Study on Monomoy Street to eliminate five parking spaces.
 Ward 6, Alderman Saville
 (INFORMATION ONLY)


 14-00427 A Traffic Study for Parker Avenue between Elliott Avenue and Douglas
 Avenue. Ward 4, Alderman Donnell
 (INFORMATION ONLY)


 14-00477 A Traffic Study for the intersection of Lakelawn Blvd and Iowa Avenue.
 Ward 6, Alderman Saville
 (INFORMATION ONLY)


 14-00491 A Traffic Study for the intersection of Teasel Lane and Heinz Drive.
 Ward 8, Alderman Mervine
 (INFORMATION ONLY)


 14-00502 Tag Day Permit request for the Boy Scouts of America - Troop 11 out
 of Wesley Methodist Church, 14 N. May St., to conduct their Summer
 Camp Fund Raiser by selling BBQ tickets door to door from 6-23-14 to
 7-8-14.
 (INFORMATION ONLY)




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Committee of the Whole Meeting Minutes - Final July 1, 2014



 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 14-00509 Authorization to utilize BGI funds to replace the dual storm sewers on
 Hankes Road north of Galena Blvd .
 (INFORMATION ONLY)


 MAYORAL APPOINTMENTS

 14-00245 A Resolution Appointing Paul Chabez, Jr. and Reappointing Paul
 Buddy, Terry Bohr, Kevin Ream, Mike Kluber, Richard Ray and
 Michael Cotteleer to the Permanent Building and Fire Code
 Committee.
 (REFERRED TO THE CITY COUNCIL)


 14-00413 A Resolution Appointing Jacqueline Herrarte-Arellano and Mark Rising
 to "Sustainable Aurora" (The Mayor's Sustainable Aurora Advisory
 Board).
 (REFERRED TO THE CITY COUNCIL)


 MAYOR’S REPORT

 Mayor Weisner gave an update on the damage caused by the storms on the evening
 of Monday, June 30th.
 Mayor Weisner also spoke about the Blues on the Fox event, which brought in the
 largest attendance at a musical event since RiverEdge Park opened up.

 ADJOURN

 Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the
 meeting at 6:22 p.m. Motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk




City of Aurora Page 5