Riverwalk Planning, Design and Construction Committee  — Naperville, IL
Date: 2022-05-31

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Riverwalk Planning, Design and Construction Committee

Tuesday, May 31, 2022 7:30 AM Municipal Center Lunchroom




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:

 1. Approval of Minutes - Jeff Friant

 22-0639 Approve minutes from the May 3, 2022 Planning, Design and
 Construction Committee meeting

 2. Park District - Tom Stibbe

 3. 2022 Riverwalk Work Plan (PA022) - Bill Novack and Tom Stibbe

 4. Moser Tower Rehabilitation - Bill Novack

 5. Riverwalk Master Plan Signage - Bill Novack

 6. Riverwalk Master Plan - Pat Kennedy

 7. Erosion at the river bend downstream from Jefferson - Bill Novack

 8. Asset Management Plan - Tom Stibbe


E. NEW BUSINESS:

 1. Riverwalk Master Plan CIP/Budget Review - Bill Novack

 22-0640 Review Riverwalk Master Plan CIP/Budget




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Riverwalk Planning, Design and Meeting Agenda May 31, 2022
Construction Committee



F. MEETING SCHEDULE:
 Riverwalk Commission, June 8, 2022, 7:30 a.m.
 Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL

 Riverwalk Planning, Design & Construction, July 5, 2022, 7:30 a.m.
 Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL

 Riverwalk Commission, July 13, 2022, 7:30 a.m.
 Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL

 Riverwalk Planning, Design & Construction, August 2, 2022, 7:30 a.m.
 Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL


G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 5/12/2022

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 Riverwalk Planning, Design and Construction Committee


Tuesday, May 31, 2022 7:30 AM Municipal Center Lunchroom


A. CALL TO ORDER:

 Friant called the May 31, 2022 Naperville Riverwalk Planning, Design and
 Construction Committee (PDC) meeting to order at 7:30 a.m. The meeting
 was held in the lunchroom of the Naperville Municipal Center located at 400
 S. Eagle St., Naperville, IL.

B. ROLL CALL:

 Present: John Cuff (arrived at 7:32 a.m.); Jan Erickson (arrived at 7:32
 a.m., left at 8:34 a.m.); Jeff Friant, PDC Chairman; Pat Kennedy, Riverwalk
 Commission Chairman; Bill Novack (left at 8:38 a.m.); and Tom Stibbe
 (Not enough members present to establish a quorum, so no action taken
 over the course of the meeting)

 Absent: Valla Aguilar; Pam Bartlett; Mary Gibson; Ian Holzhauer; and John
 Joseph

 Also Present: Rebecca DeLarme, City Staff; Brian Dusak, ERA (arrived
 7:36 a.m.); Rick Hitchcock, former Riverwalk Commission Chairman; and
 Carl Peterson, GRWA (arrived at 7:32 a.m.)

C. PUBLIC FORUM:

 There was no public forum.

D. OLD BUSINESS:

 1. Approval of Minutes - Jeff Friant


 Approve minutes from the May 3, 2022 Planning, Design and Construction
 Committee meeting
 Attachments: 22PDCMinutes0503

 No vote was taken to approve the May 3, 2022 minutes as there was not a
 quorum of the Riverwalk Commissioners present.
 2. Park District - Tom Stibbe



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Construction Committee

 Stibbe advised that the Park District has eliminated their tulip sale and will
 combine efforts with the City of Naperville. There has been a decrease in
 the number of tulips planted and the process of managing the sale was very
 labor-intensive for a minimal return. Most of the annuals have been
 planted.

 The Exchange Club Memories Fountain at Fredenhagen Park has an
 ongoing leak. There may be drains under the lights that are causing the
 problem. They are in the process of obtaining a quote for repair and the
 fountain will be shut off until they can determine the cause of the leak.

 Centennial Beach had a good opening weekend. It was noted that it
 reached capacity on Memorial Day.
 3. 2022 Riverwalk Work Plan (PA022) - Bill Novack and Tom Stibbe

 Stibbe is awaiting a response regarding an estimate for the repairs to the
 retaining wall near Aurora Avenue. Novack noted that the area near the
 retaining wall has spray paint markings to identify manholes and it is not
 graffiti.

 Novack provided an update on the erosion downstream from Jefferson
 Avenue, advising that the City’s Department of Public Works (DPW) is
 unable to remove the object that is deflecting the water towards and
 eroding the bank until the river flow is down.
 4. Moser Tower Rehabilitation - Bill Novack

 Novack met with the contractor last Friday and due to the change from
 precast to applied material, it is now necessary for a bottom and top
 coping that has a lead time of ten to twelve weeks. Completion of the
 project is now scheduled for the end of September. The contractor is also
 working through the temperature issues as the applied material cannot be
 completed if the temperature is too cold or exceeds 75 degrees.
 5. Riverwalk Master Plan Signage - Bill Novack

 Novack advised they are awaiting confirmation for the QR codes. Dusak
 added that the City’s GIS team has met with ERA staff and they are using
 information from GRWA and the Master Plan to create a mobile-friendly
 web page for the “Learn More” or “Discover” QR code. Discussion
 followed on the Riverwalk Foundation’s web page updates and the need
 for a donation designation for the Riverwalk 2031 Master Plan. Cuff will
 follow up with Stephanie Penick and provide an update at next week’s
 Riverwalk Commission meeting.
 6. Riverwalk Master Plan - Pat Kennedy


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Construction Committee

 Friant provided an update from Joseph, advising that Deborah Newman
 Marketing/ Communications firm was chosen as the marketing partner.
 June deliverables include an interview with a diverse group of up to 12
 community influencers to build awareness; identifying future advocates for
 an informational or fundraising network; development of a PowerPoint
 presentation for use with presentations to outside groups; and
 development of a one-page flier or leave behind document. This is the first
 phase of a three-month project with additional collateral, website
 enhancements and videography slated over the following two months.
 Hitchcock added that the Communications Team did an outstanding job.
 He noted that the team may supplement some of the interviewing to tailor to
 the right audiences or determine if there is a need to update the Master
 Plan.

 Novack provided an update on the submittal for Community Program
 Funding for the Eagle Street Gateway project, playing a message received
 from Congressman Bill Foster. The proposal was included in
 Congressman Foster’s list of fifteen community projects for federal funding.
 He stated that no objections have been received from the Appropriations
 staff so they are optimistic. A related article that Kennedy was contacted
 about was in the Naperville Sun last week and will be forwarded to the
 Commissioners and members of the PDC. All expressed thanks to
 Novack, Kennedy, Holzhauer and Hitchcock for their efforts with this
 project. Dusak advised they would be on track for 2023 construction and
 will provide more information for preliminary review at next month’s PDC
 meeting.

 Erickson advised that she and Joseph are scheduled to meet with Adrian
 Aldrich of North Central College on Monday, June 6th, for an educational
 meeting on the Master Plan.
 7. Erosion at the river bend downstream from Jefferson - Bill Novack

 Novack addressed this under item D. 3.

 8. Asset Management Plan - Tom Stibbe

 The Asset Management Plan Walk took place on Thursday, May 12, 2022.
 Stibbe reported that they are currently generating work orders for some of
 the smaller projects on their Fair and Poor list.

 Cuff noted comments that were made at the end of the walk regarding
 maintenance at Fredenhagen Park, and the budgeting and labor issues
 with the Park District. Kennedy inquired about identifying what fits in the
 annual Park District’s maintenance budget, what would be considered
 PA022, and what is not being addressed. The question was raised as to
 whether there is a need to ask for more funding on the maintenance side
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Riverwalk Planning, Design and Meeting Minutes May 31, 2022
Construction Committee

 from the City or the Park District, or if fundraising was needed to fill in the
 gaps?

 Stibbe noted the labor issues that the Park District is experiencing.
 Discussion followed on how to move forward. Stibbe noted that some
 services through the Park District are contracted out and he believes
 full-time staff and year-round seasonal staff may need to be hired.

 Discussion followed on the need to update the Asset Management Plan.
 Kennedy would like to see a framework for what needs to get done that
 includes 1) base maintenance; 2) the plus line for every added Master Plan
 project; and 3) asset rehabilitation and life cycle of projects. Hitchcock
 noted that past Commissioners refined an older version of the Asset
 Management Plan that was prepared by an outside consultant. Friant
 suggested that it would need to be addressed every five to ten years.
 Kennedy inquired about the line item from the Park District’s budget for
 Riverwalk maintenance and what the City contributes.

 Stibbe will provide the Fair and Poor list to the Commissioners and PDC
 members.
 9. Walk On! in Memory of Chuck Papanos - Jan Erickson

 Erickson advised that the Lymphoma Research Foundation’s website has
 changed to Lymphoma.org/napervillewalk. You can search their website
 for “Ann Marie Papanos” to donate to Team Chuck. The event will be held
 July 29, 2022.

E. NEW BUSINESS:

 1. Riverwalk Master Plan CIP/Budget Review - Bill Novack


 Review Riverwalk Master Plan CIP/Budget
 Attachments: Riverwalk2023CIPPlanningWorksheet

 Novack reviewed the list of Riverwalk Master Plan projects provided on the
 2023 CIP Planning Worksheet that was provided in the agenda packet.

 Discussion followed on the West Parking Lot BMP Improvement being
 separate from the Grand Pavilion Parking and Plaza project and the
 urgency to fix the parking lot.

 Kennedy suggested that the list be updated to group the Capital Projects
 and Enhancement Projects together and include costs. It was also noted
 that consideration should be given to projects that may need to be tied
 together such as the Hillside Road Gateway and the South Gateway.

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Construction Committee


 Novack will make updates to include for 2023: construction at Eagle Street
 Gateway, final design and permitting for the South Gateway, preliminary
 design for the Grand Pavilion Plaza, preliminary and permitting design for
 the Riverbank Ecological Restoration (no specific location noted at this
 time as it would be continuing), preliminary design for East Bank Riverwalk
 (and to have discussions with the college), and preliminary and detailed
 engineering for the West Parking Lot BMP.

 For 2024, Novack will include: construction at South Gateway and 430
 South Washington. He will provide the updated information at next month’s
 meeting.

 Hitchcock inquired about the possibility of updating the Master Plan to
 include additional projects. After discussion about the Main Street parking
 lot, it was determined that while it was City owned, it is not within the
 Riverwalk boundaries and contingent on other downtown parking projects.

F. MEETING SCHEDULE:

 Riverwalk Commission, June 8, 2022, 7:30 a.m.
 Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL

 **Riverwalk Planning, Design & Construction, July 12, 2022, 7:30 a.m.
 Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL
 (Rescheduled from July 5, 2022)

 Riverwalk Commission, July 13, 2022, 7:30 a.m.
 Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL

 Riverwalk Planning, Design & Construction, August 2, 2022, 7:30 a.m.
 Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL

G. ADJOURNMENT:

 No quorum was present and the meeting ended at 8:59 a.m.

 Respectfully submitted by
 Rebecca DeLarme, City Staff




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