Committee of the Whole — Aurora, IL
Date: 2019-10-01

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 October 01, 2019
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 17, 2019

 19-0849 Approval of the Tuesday, September 17, 2019 Committee of the Whole Minutes.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Building, Zoning and Economic Development Committee Met On Wednesday,
 September 25, 2019 and Reviewed the Following Items:
 19-0715 An Ordinance Granting a Special Use Permit for a Telecommunication Facility
 (4211) Use on Lot 1 of the West Aurora High School Subdivision, located at 1201
 West New York Street

 19-0761 A Building, Zoning and Economic Development Resolution Approving a Final Plan
 on Lot 1 of Aurora University 2nd Resubdivision located at 1433 Prairie Street for
 a Student Success Center

 19-0850 A Resolution to Accept the Authorization and Execution of a Covenant Running
 with Land for Right-of-Way Dedication, and to also Accept Future Dedication of
 the Right-of-Way, with the McDonalds Corporation for the Property Located at
 1023 North Lake Street.




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Committee of the Whole Agenda - Final October 1, 2019


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Thursday, September 26, 2019 and Reviewed the
 Following Items:
 19-0827 A Resolution authorizing the purchase of security system hardware, software,
 installation and annual maintenance services from CDW-G Corporation of Vernon
 Hills, IL under a National IPA purchasing agreement for an amount not to exceed
 $1,825,209.

 19-0832 A Resolution authorizing execution of a supplemental Motor Fuel Tax resolution
 appropriating $600,000 of Motor Fuel Tax funds (MFT Section No.
 19-00000-00-GM) for snow removal operations in 2019.

 19-0846 An Ordinance Calling for a Public Hearing and a Joint Review Board Meeting to
 Consider the Designation of a Redevelopment Project Area and the Approval of a
 Redevelopment Plan and Project for the 75th Street Ogden Avenue Tax Increment
 Financing District.

 19-0860 Introduction of Public Hearing to be held on October 8, 2019 regarding the
 creation of the proposed River Benton Tax Increment Finance District .

 19-0861 Introduction of Public Hearing to be held on October 8, 2019 regarding the
 creation of the proposed Galena Broadway Tax Increment Finance District .

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Public Health, Safety and Transportation Committee Met On Tuesday,
 September 24, 2019 and Reviewed the Following Items:
 19-0754 A Resolution to accept a grant from the State of Illinois in the Amount of $750,000
 to complete the restoration of the Aurora Grand Army of the Republic Memorial
 Museum

 19-0838 A Resolution authorizing the City of Aurora to enter into a Memorandum of
 Understanding between the Drug Enforcement Agency (DEA), and the Aurora
 Police Department (APD).

 19-0851 A Resolution establishing the maximum number of Class O City of Aurora liquor
 licenses (unofficially related to application from: La Tuna Banquet Hall, Inc. d/b/a
 La Tuna Banquet Hall, located at 620 Ashland Ave. , Aurora, Illinois.).

 19-0853 A Resolution establishing the maximum number of Class E City of Aurora liquor
 licenses (unofficially related to application from: Aurora Restaurant, LLC located
 at 5 E. Galena, Aurora, IL 60506).


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Committee of the Whole Agenda - Final October 1, 2019


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Infrastructure & Technology Committee Met On Monday, September 23, 2019
 and Reviewed the Following Items:
 19-0818 A Resolution accepting the improvements and maintenance security for A&E
 Roofing - Lot 2 in the Bell-Gale Business Park. - 325 Marshall Ave.

 19-0834 A Resolution authorizing a contract with Copenhaver Construction, Inc., 75 Koppie
 Drive, Gilberts, IL 60136 in the amount of two hundred ninety-nine thousand,
 thirty-five dollars and zero cents ($299,035.00) for the 2019 Ditch Grading and
 Driveway Culverts project located in Wards 1 and 5.

 19-0837 A Resolution authorizing the acceptance of the required improvements at the
 M14-Hoops Facility - 2414 Church Rd.

 19-0847 A Resolution to authorize the purchase of a 3 year subscription for Legislative
 Management Suite from Granicus, Inc., Hurst, Texas in the amount of 32,567.82
 plus a 7% increase each additional year for a total of $104,702.29, a 3 year
 subscription for streaming in the amount of $9,300.00 plus a 7% increase each
 additional year for a total amount of $29,898.57, and a one-time purchase of 3
 brand new encoders in the amount of $18,1 00.00. Total amount in year one
 estimated at $59,967.82, total amount in year two estimated at $44,798.57 and
 total amount in year three estimated at $47,934.77 .




City of Aurora Page 3 Printed on 9/27/2019
Committee of the Whole Agenda - Final October 1, 2019


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On Tuesday, September
 17, 2019 and Reviewed the Following Items:
 19-0505 An Ordinance Amending Chapter 6 of the City of Aurora Code of Ordinances
 Entitled "Alcoholic Liquor".

 19-0826 A Resolution Appointing Bruce Cairns to the Aurora Veterans Advisory Council .

 19-0843 A Resolution Appointing Leela Karumuri to the Indian American Community
 Outreach Advisory Board .

 19-0844 A Resolution Appointing Janine McDonough to the Advisory Commission on
 Disabilities.

 MAYOR’S REPORT

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4 Printed on 9/27/2019

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 October 01, 2019
 5:00 PM




 ROLL CALL

 Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called.

 Present 11 - Alderman Juany Garza, Alderman Bill Donnell, Alderman Carl Franco,
 Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty
 Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman
 Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin
 Absent 2 - Alderman Emmanuel Llamas, and Alderman Ted Mesiacos


 MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 17, 2019

 19-0849 Approval of the Tuesday, September 17, 2019 Committee of the Whole
 Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to
 approve and file the minutes as presented. The motion carried by a voice vote,
 with Alderman Donnell abstaining.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Building, Zoning and Economic Development Committee Met On Wednesday,
 September 25, 2019 and Reviewed the Following Items:

 19-0715 An Ordinance Granting a Special Use Permit for a Telecommunication
 Facility (4211) Use on Lot 1 of the West Aurora High School Subdivision,
 located at 1201 West New York Street
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final October 1, 2019



 19-0761 A Building, Zoning and Economic Development Resolution Approving a
 Final Plan on Lot 1 of Aurora University 2nd Resubdivision located at
 1433 Prairie Street for a Student Success Center
 Outside Attorney Bruce Goldsmith and Tracey Vacek, Senior Planner for the City of
 Aurora provided a brief explanation on this item.
 (INFORMATION ONLY)


 19-0850 A Resolution to Accept the Authorization and Execution of a Covenant
 Running with Land for Right-of-Way Dedication, and to also Accept
 Future Dedication of the Right-of-Way, with the McDonalds Corporation
 for the Property Located at 1023 North Lake Street.
 Steve Broadwell, Planner with the City of Aurora provided a brief explanation of this
 item and answered questions from the City Council.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Thursday, September 26, 2019 and Reviewed the
 Following Items:

 19-0827 A Resolution authorizing the purchase of security system hardware,
 software, installation and annual maintenance services from CDW-G
 Corporation of Vernon Hills, IL under a National IPA purchasing
 agreement for an amount not to exceed $1,825,209 .
 Marty Lyons, Chief Financial Officer and Mike Peugues, Chief Information Officer,
 provided a brief explanation of this item and answered questions from the City Council.
 (PLACED ON CONSENT AGENDA)


 19-0832 A Resolution authorizing execution of a supplemental Motor Fuel Tax
 resolution appropriating $600,000 of Motor Fuel Tax funds (MFT Section
 No. 19-00000-00-GM) for snow removal operations in 2019.
 (PLACED ON CONSENT AGENDA)


 19-0846 An Ordinance Calling for a Public Hearing and a Joint Review Board
 Meeting to Consider the Designation of a Redevelopment Project Area
 and the Approval of a Redevelopment Plan and Project for the 75th
 Street Ogden Avenue Tax Increment Financing District.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final October 1, 2019



 19-0860 Public Hearing regarding the creation of the proposed River Benton Tax
 Increment Finance District .
 (PLACED ON CONSENT AGENDA)


 19-0861 Public Hearing regarding the creation of the proposed Galena Broadway
 Tax Increment Finance District .
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Public Health, Safety and Transportation Committee Met On Tuesday, September
 24, 2019 and Reviewed the Following Items:

 19-0754 A Resolution to accept a grant from the State of Illinois in the Amount of
 $750,000 to complete the restoration of the Aurora Grand Army of the
 Republic Memorial Museum
 (PLACED ON CONSENT AGENDA)


 19-0838 A Resolution authorizing the City of Aurora to enter into a Memorandum
 of Understanding between the Drug Enforcement Agency (DEA), and the
 Aurora Police Department (APD).
 (PLACED ON CONSENT AGENDA)


 19-0851 A Resolution establishing the maximum number of Class O City of Aurora
 liquor licenses (unofficially related to application from: La Tuna Banquet
 Hall, Inc. d/b/a La Tuna Banquet Hall, located at 620 Ashland Ave. ,
 Aurora, Illinois.).
 (PLACED ON CONSENT AGENDA)


 19-0853 A Resolution establishing the maximum number of Class E City of Aurora
 liquor licenses (unofficially related to application from: Aurora
 Restaurant, LLC located at 5 E. Galena, Aurora, IL 60506).
 Amy Morton, owner of Aurora Restaurant, LLC spoke briefly on this item and answered
 questions from the City Council.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE



City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final October 1, 2019



 The Infrastructure & Technology Committee Met On Monday, September 23, 2019
 and Reviewed the Following Items:

 19-0818 A Resolution accepting the improvements and maintenance security for
 A&E Roofing - Lot 2 in the Bell-Gale Business Park. - 325 Marshall Ave.
 (PLACED ON CONSENT AGENDA)


 19-0834 A Resolution authorizing a contract with Copenhaver Construction, Inc.,
 75 Koppie Drive, Gilberts, IL 60136 in the amount of two hundred
 ninety-nine thousand, thirty-five dollars and zero cents ($299,035.00) for
 the 2019 Ditch Grading and Driveway Culverts project located in Wards 1
 and 5.
 Ken Schroth, Public Works Director, answered questions from the Aldermen.

 (PLACED ON CONSENT AGENDA)


 19-0837 A Resolution authorizing the acceptance of the required improvements at
 the M14-Hoops Facility - 2414 Church Rd.
 (PLACED ON CONSENT AGENDA)


 19-0847 A Resolution Authorizing the purchase of a 3 year subscription for
 Legislative Management Suite from Granicus, Inc., Hurst, Texas in the
 amount of 31,959.09 plus a 5% increase each additional year for a total
 of $100,751.03, a 3 year subscription for streaming in the amount of
 $9,300.00 plus a 7% increase each additional year for a total amount of
 $29,898.57, and a one-time purchase of 3 brand new encoders in the
 amount of $18,100.00. Total amount in year one estimated at $59,359.09,
 total amount in year two estimated at $43,508.04 and total amount in year
 three estimated at $45,882.77 .
 Shanita Thompson, IT Operations Director provided an update on this item and
 answered questions from the City Council.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On Tuesday, September 17,
 2019 and Reviewed the Following Items:

 19-0505 An Ordinance Amending Chapter 6 of the City of Aurora Code of
 Ordinances Entitled "Alcoholic Liquor".
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final October 1, 2019



 19-0826 A Resolution Appointing Bruce Cairns to the Aurora Veterans Advisory
 Council.
 (PLACED ON CONSENT AGENDA)


 19-0843 A Resolution Appointing Leela Karumuri to the Indian American
 Community Outreach Advisory Board .
 (PLACED ON CONSENT AGENDA)


 19-0844 A Resolution Appointing Janine McDonough to the Advisory Commission
 on Disabilities.
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT


 ALDERMAN'S CORNER


 CLOSED SESSION


 ADJOURN

 A motion was made by Alderman Hart-Burns, seconded by Alderman Jenkins
 to adjourn the meeting. The meeting adjourned at 5:48 p.m.




 ____________________________________

 Alex Voigt, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final October 1, 2019



 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 6