Committee of the Whole — Aurora, IL
Date: 2016-10-04

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final-revised
 Tuesday
 October 04, 2016
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 20, 2016

 16-00955 Approval of the Tuesday, September 20, 2016 Committee of the Whole
 Meeting Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, September 29, 2016
 and Reviewed the Following Items:
 16-00769 An Ordinance Establishing a Special Use Planned Development, Approving the
 East Aurora High School Campus Plan Description and Amending Ordinance
 Number 3100, being the Aurora Zoning Ordinance and the Zoning Map
 attached thereto, to an underlying zoning of P(S) Park and Recreation for the
 property located at 500 Tomcat Lane being on the south side of 5th Avenue
 between State Street and Smith Boulevard
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00770 A Resolution Approving the Final Plat East Aurora High School Subdivision
 located at 500 Tomcat Lane being on the south side of 5th Avenue between
 State Street and Smith Boulevard
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00771 A Resolution Approving a Final Plan on Lot 1 & 2 for East Aurora High School
 Subdivision located at 500 Tomcat Lane being on the south side of 5th Avenue
 between State Street and Smith Boulevard for an Educational services (6100)
 Use
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00783 An Ordinance Granting a Shed Area, Size, and Height variance pursuant to
 Section 10.5 and Section 4.4-6.6 for property located at 106 LeGrande
 Boulevard being the south east corner of LeGrande Boulevard and Garfield
 Avenue
 COMMITTEE RECOMMENDED: APPROVAL 3-0


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Committee of the Whole Agenda - Final-revised October 4, 2016


 16-00801 A Resolution Approving a Final Plat for the Re -subdivision of Lot 1 of Wayside
 Cross Ministries Subdivision, located at 215 E. New York Street and 34 N.
 Lincoln Avenue, being the southwest corner of New York Street and Lincoln
 Avenue
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00845 A Resolution Approving the Final Plat of Enterprise Fox Valley Subdivision
 located at 4000 Ogden Avenue being northwest corner of Ogden Avenue and
 Longmeadow Drive.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00846 A Resolution Approving a Final Plan on Lot 101 of Enterprise Fox Valley
 Subdivision located at 4000 Ogden Avenue being the northwest corner of
 Ogden Avenue and Longmeadow Drive .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00924 An Ordinance Amending Chapter 19, Article III, entitled "Telecommunications
 Facilities and Services" of the City of Aurora Code of Ordinances
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00925 An Ordinance Amending Chapter 19 of the Aurora Code Of Ordinances adding
 a new Article VI entitled "Wireless Communication Facilities"
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, September 27, 2016 and Reviewed the
 Following Items:
 16-00737 A Resolution Authorizing an Agreement with Pace and Intersection Media LLC
 for the Installation, Maintenance and Revenue Sharing for passenger shelters
 at the Parking Facility at Route 59 Commuter Train Station .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00812 A Resolution approving the Ward 10 Residential Grant Program as an Annual
 Program Beginning Year 2016 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00833 A Resolution approving renovation of the MIS Division office by R. C. Wegman
 Construction and Cipher Technology Solutions, including office furniture and
 computer related cabinetry in an amount not to exceed $347 ,795.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00849 A Resolution Authorizing a Change Order to the Purchase of an Exterior
 Payment Kiosk for Revenue & Collection Division to Receive Payments on City
 of Aurora Accounts in the amount of $15,000.00 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0


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Committee of the Whole Agenda - Final-revised October 4, 2016


 16-00856 A Resolution Authorizing an extension of the Harris Radio System maintenance
 contract through 2021. Funds will be taken annually from 101-1231-419-38.03 ..
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00857 A Resolution Authorizing the Execution of a Contract to Purchase Real Property
 Located at 116 West New York Street, Aurora Illinois, and to Lease said
 Property to Schor Glass
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00908 A Resolution authorizing the purchase and installation of a backup emergency
 generator, transfer switch and required wiring at Aurora fire station 3, from
 Frank Marshal Electric Inc. of Aurora IL. In the amount of $123.200.00 for the
 Aurora Fire Department.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00911 A Resolution authorizing the purchase of Oracle Database Enterprise Edition
 licensing for the Police Department’s Records Management System CIP project
 from Mythics, Inc. of Virginia Beach, VA via The Cooperative Purchasing
 Network (TCPN) contract in an amount not to exceed $277,648.40.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00917 A Resolution authorizing the purchase of NICE Digital Voice Logging, Upgrades
 and Maintenance from Word Systems, Inc. for the Aurora 911 Dispatch Center
 in the amount of $243,751.00 over a five-year period from Word Systems, Inc.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00921 A Resolution ratifying payment to H. Linden and Sons for emergency sewer
 repair work on Jackson Street between 6th Avenue and 7th Avenue.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00930 A Resolution Authorizing an Agreement with RGC Design, to provide
 Landscape Architecture/Professional Design Services for the Phillips Park
 Mastodon Island OSLAD project for the Division of Parks & Recreation .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00933 A Resolution to accept a grant of $400,000 from the State of Illinois for creation
 of an educational and environmental area at Mastodon Island at Phillips Park .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00942 A Resolution Approving a Tax Increment Financing Grant to OnLight Aurora, to
 Provide for a Fiber Optic Connection to Aldi Inc. Information Technology
 Building at 1245 Corporate Boulevard, Aurora .
 COMMITTEE RECOMMENDED: APPROVAL 2-1




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Committee of the Whole Agenda - Final-revised October 4, 2016



 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 16-00694 A Traffic Study for a marked Cross-Walk at Sacred Heart Church on Fulton
 Street. Ward 2, Alderman Garza.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 16-00802 A Parking Study for Barrington Road E. to the east of Spinnaker Drive. Ward 9,
 Alderman Bugg.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 16-00816 Traffic Study for Barnes Road in the 200 block. Ward 5, Alderman Franco.

 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 16-00839 A Parking Study for installation of a Handicap Parking Space on Hammond
 Avenue in the 600 block. Ward 6, Alderman Saville.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 16-00840 A Parking Study for Mulberry Court in the 2200 block. Ward 5, Alderman
 Franco.
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 16-00854 A Traffic Study for Sullivan Avenue in the 2200 block. Ward 5, Alderman
 Franco.
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 16-00862 A Parking Study for the Bannister Lane and Kautz Road intersection. Ward 7,
 Alderman Hart-Burns.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 16-00865 A Parking Study for Southlawn Place in the 1500 block. Ward 5, Alderman
 Franco.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday,
 September 26, 2016 and Reviewed the Following Items:
 16-00926 A Resolution Authorizing a Contract with H. Linden & Sons Water and Sewer,
 Inc. of 722 E. South St., Unit D, Plano, IL 60545 for the Watson Street Sanitary
 Sewer Replacement Project in the amount of forty three thousand, nine
 hundred forty five dollars ($43,945.00) .
 COMMITTEE RECOMMENDED: APPROVAL 2-0



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Committee of the Whole Agenda - Final-revised October 4, 2016


 16-00934 A Resolution Approving a Change Order Increasing the value of the Contract
 for the Lincoln Avenue CIPP project with Visu-Sewer of Illinois, LLC by the
 amount of $74,000.
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 NEW BUSINESS

 16-00693 A Resolution Authorizing a Contract with F.H. Paschen to replace all of the
 Platform/Station Buildings and Tunnel Ramp/Stair Enclosure roofs at the RT 59
 Transit Center in an amount not to exceed $220,000 .00.

 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 16-00850 A Resolution Appointing Charlie Zine and Doug Johnson to the Aurora Bicycle,
 Pedestrian and Transit Advisory Board .

 CLOSED SESSION

 ADJOURN




City of Aurora Page 5 Printed on 10/3/2016

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 October 04, 2016
 5:00 PM




 ROLL CALL

 Mayor Weisner called the Committee of the Whole Meeting to order at 5:08
 P.M. and the roll was called.
 Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl
 Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns ,
 Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne
 Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor

 MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 20, 2016

 16-00955 Approval of the Tuesday, September 20, 2016 Committee of the
 Whole Meeting Minutes .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman,
 that this agenda item be approved and filed. The motion carried by voice vote.


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, September 29, 2016
 and Reviewed the Following Items:

 16-00769 An Ordinance Establishing a Special Use Planned Development,
 Approving the East Aurora High School Campus Plan Description and
 Amending Ordinance Number 3100, being the Aurora Zoning
 Ordinance and the Zoning Map attached thereto, to an underlying
 zoning of P(S) Park and Recreation for the property located at 500
 Tomcat Lane being on the south side of 5th Avenue between State
 Street and Smith Boulevard
 Tracey Vacek, City Planner, spoke regarding the plan for improvements at Aurora
 East High School. Ken Schroth, Director of Public Works, was also present to answer
 questions.

 (PLACED ON CONSENT AGENDA)

 Enactment No: O16-068

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Committee of the Whole Meeting Minutes - Final October 4, 2016



 16-00770 A Resolution Approving the Final Plat East Aurora High School
 Subdivision located at 500 Tomcat Lane being on the south side of 5th
 Avenue between State Street and Smith Boulevard
 Tracey Vacek, City Planner, spoke regarding the plan for improvements at Aurora
 East High School. Ken Schroth, Director of Public Works, was also present to answer
 questions.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-314


 16-00771 A Resolution Approving a Final Plan on Lot 1 & 2 for East Aurora High
 School Subdivision located at 500 Tomcat Lane being on the south
 side of 5th Avenue between State Street and Smith Boulevard for an
 Educational services (6100) Use
 Tracey Vacek, City Planner, spoke regarding the plan for improvements at Aurora
 East High School. Ken Schroth, Director of Public Works, was also present to answer
 questions.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-315


 16-00783 An Ordinance Granting a Shed Area, Size, and Height variance
 pursuant to Section 10.5 and Section 4.4-6.6 for property located at
 106 LeGrande Boulevard being the south east corner of LeGrande
 Boulevard and Garfield Avenue
 (PLACED ON CONSENT AGENDA)

 Enactment No: O16-069


 16-00801 A Resolution Approving a Final Plat for the Re -subdivision of Lot 1 of
 Wayside Cross Ministries Subdivision, located at 215 E. New York
 Street and 34 N. Lincoln Avenue , being the southwest corner of New
 York Street and Lincoln Avenue
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-316


 16-00845 A Resolution Approving the Final Plat of Enterprise Fox Valley
 Subdivision located at 4000 Ogden Avenue being northwest corner of
 Ogden Avenue and Longmeadow Drive .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-318


 16-00846 A Resolution Approving a Final Plan on Lot 101 of Enterprise Fox
 Valley Subdivision located at 4000 Ogden Avenue being the northwest
 corner of Ogden Avenue and Longmeadow Drive .

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Committee of the Whole Meeting Minutes - Final October 4, 2016


 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-319


 16-00924 An Ordinance Amending Chapter 19, Article III, entitled
 "Telecommunications Facilities and Services" of the City of Aurora
 Code of Ordinances
 Alayne Weingartz, Corporation Counsel, spoke regarding items 16-0924 and
 16-00925 and said that the items will be combined and requested the items to be
 held at Committee for 2 weeks to allow for the City to gain input from the affected
 businesses.

 This Ordinance was (HELD)


 16-00925 An Ordinance Amending Chapter 19 of the Aurora Code Of
 Ordinances adding a new Article VI entitled "Wireless Communication
 Facilities"
 Alayne Weingartz, Corporation Counsel, spoke regarding items 16-0924 and
 16-00925 and said that the items will be combined and requested the items to be
 held at Committee for 2 weeks to allow for the City to gain input from the affected
 businesses.
 (HELD)


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, September 27, 2016 and Reviewed the
 Following Items:

 16-00737 A Resolution Authorizing an Agreement with Pace and Intersection
 Media LLC for the Installation, Maintenance and Revenue Sharing for
 passenger shelters at the Parking Facility at Route 59 Commuter Train
 Station.
 Joe Hopp, Superintendant of Maintenance Services, provided information regarding
 the item and answered questions.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-332


 16-00812 A Resolution approving the Ward 10 Residential Grant Program as an
 Annual Program Beginning Year 2016 .
 (PLACED ON CONSENT AGENDA)


 16-00833 A Resolution approving renovation of the MIS Division office by R. C.
 Wegman Construction and Cipher Technology Solutions, including
 office furniture and computer related cabinetry in an amount not to

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Committee of the Whole Meeting Minutes - Final October 4, 2016

 exceed $347,795.00.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-317


 16-00849 A Resolution Authorizing a Change Order to the Purchase of an
 Exterior Payment Kiosk for Revenue & Collection Division to Receive
 Payments on City of Aurora Accounts in the amount of $15,000.00 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-320


 16-00856 A Resolution Authorizing an extension of the Harris Radio System
 maintenance contract through 2021. Funds will be taken annually from
 101-1231-419-38.03 ..
 Ted Beck, Chief Information Officer, spoke regarding the item. The agreement had
 been approved by Naperville City Council about a month ago. Jack Scully from Harris
 Radio was also present to answer questions.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-321


 16-00857 A Resolution Authorizing the Execution of a Contract to Purchase Real
 Property Located at 116 West New York Street, Aurora Illinois, and to
 Lease said Property to Schor Glass
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-322


 16-00908 A Resolution authorizing the purchase and installation of a backup
 emergency generator, transfer switch and required wiring at Aurora fire
 station 3, from Frank Marshal Electric Inc. of Aurora IL. In the amount
 of $123,200.00 for the Aurora Fire Department .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-323


 16-00911 A Resolution authorizing the purchase of Oracle Database Enterprise
 Edition licensing for the Police Department’s Records Management
 System CIP project from Mythics, Inc. of Virginia Beach, VA via The
 Cooperative Purchasing Network (TCPN) contract in an amount not to
 exceed $277,648.40.
 Andrew Feuerborn, Police Technical Services Director, spoke briefly regarding the
 item.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-324



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Committee of the Whole Meeting Minutes - Final October 4, 2016

 16-00917 A Resolution authorizing the purchase of NICE Digital Voice Logging,
 Upgrades and Maintenance from Word Systems, Inc. for the Aurora
 911 Dispatch Center in the amount of $243,751.00 over a five-year
 period from Word Systems, Inc.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-325


 16-00921 A Resolution ratifying payment to H. Linden and Sons for emergency
 sewer repair work on Jackson Street between 6th Avenue and 7th
 Avenue.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-326


 16-00930 A Resolution Authorizing an Agreement with RGC Design, to provide
 Landscape Architecture/Professional Design Services for the Phillips
 Park Mastodon Island OSLAD project for the Division of Parks &
 Recreation.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-328


 16-00933 A Resolution to accept a grant of $400,000 from the State of Illinois for
 creation of an educational and environmental area at Mastodon Island
 at Phillips Park.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-329


 16-00942 A Resolution Approving a Tax Increment Financing Grant to OnLight
 Aurora, to Provide for a Fiber Optic Connection to Aldi Inc. Information
 Technology Building at 1245 Corporate Boulevard, Aurora .
 Alderman Mervine will be abstaining from all discussion regarding this item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-331


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 16-00694 A Traffic Study for a marked Cross-Walk at Sacred Heart Church on
 Fulton Street. Ward 2, Alderman Garza.
 (INFORMATION ONLY)


 16-00802 A Parking Study for Barrington Road E. to the east of Spinnaker Drive.
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Committee of the Whole Meeting Minutes - Final October 4, 2016

 Ward 9, Alderman Bugg.
 (INFORMATION ONLY)


 16-00816 Traffic Study for Barnes Road in the 200 block. Ward 5, Alderman
 Franco.
 (INFORMATION ONLY)


 16-00839 A Parking Study for installation of a Handicap Parking Space on
 Hammond Avenue in the 600 block. Ward 6, Alderman Saville.
 (INFORMATION ONLY)


 16-00840 A Parking Study for Mulberry Court in the 2200 block. Ward 5,
 Alderman Franco.
 (INFORMATION ONLY)


 16-00854 A Traffic Study for Sullivan Avenue in the 2200 block. Ward 5,
 Alderman Franco.
 (INFORMATION ONLY)


 16-00862 A Parking Study for the Bannister Lane and Kautz Road intersection.
 Ward 7, Alderman Hart-Burns.
 (INFORMATION ONLY)


 16-00865 A Parking Study for Southlawn Place in the 1500 block. Ward 5,
 Alderman Franco.
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday,
 September 26, 2016 and Reviewed the Following Items:

 16-00926 A Resolution Authorizing a Contract with H. Linden & Sons Water and
 Sewer, Inc. of 722 E. South St., Unit D, Plano, IL 60545 for the
 Watson Street Sanitary Sewer Replacement Project in the amount of
 forty three thousand, nine hundred forty five dollars ($43,945.00) .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-327


 16-00934 A Resolution Approving a Change Order Increasing the value of the
 Contract for the Lincoln Avenue CIPP project with Visu-Sewer of
 Illinois, LLC by the amount of $74,000.
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Committee of the Whole Meeting Minutes - Final October 4, 2016


 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-330


 NEW BUSINESS

 16-00693 A Resolution Authorizing a Contract with F.H. Paschen to replace all of
 the Platform/Station Buildings and Tunnel Ramp/Stair Enclosure roofs
 at the RT 59 Transit Center in an amount not to exceed $220,000 .00.
 Carie Anne Ergo, Chief Management Officer, spoke rgarding the inability for the item
 to be initially discussed at Finance Committee first. Joe Hopp, Superintendent of
 Maintenance Services, provided information and answered questions regarding the
 proposal. Metra and the City of Naperville will be cost-sharing on this project.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-313


 MAYOR’S REPORT


 MAYORAL APPOINTMENTS

 16-00850 A Resolution Appointing Charlie Zine and Doug Johnson to the Aurora
 Bicycle, Pedestrian and Transit Advisory Board .
 This Resolution was referred to the City Council

 Enactment No: R16-312


 CLOSED SESSION

 There was not a need for a Closed Session.


 ADJOURN

 A motion was made by Alderman Hart-Burns, seconded by Alderman Irvin, that
 this meeting of the Committee of the Whole be adjourned. The motion carried
 by voice vote. The meeting was adjourned at 5:32 P.M.



 Submitted by: __________________________________________
 Wendy McCambridge, City Clerk




City of Aurora Page 7