Sister Cities Commission — Naperville, IL
Date: 2020-06-10

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Sister Cities Commission

Wednesday, June 10, 2020 6:30 PM Zoom


 CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
 Due to the ongoing Coronavirus (COVID-19) pandemic, and in accordance with the
 Governor’s executive order, the June 10 Riverwalk Commission meeting will be
 conducted remotely using Zoom webinar technology. The different options by which the
 public may watch, listen, and/or participate in the meeting are described below.

 TO JOIN A MEETING:
 The Zoom Video Conferencing App will be used. You do not need to download the Zoom
 app to participate. Simply follow the instruction below.
 To login on your computer or iPad:
 Click the link to join the webinar (and password if required) provided on this agenda.
 Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of
 Zoom screen and wait for the Chairman to recognize you. You will be unmuted. There
 will be a few second delay after you’re unmuted until your mic will be live. Please identify
 yourself for the public record and speak clearly.

 To login on your phone:
 For iPhones, use the iPhone one-tap number provided on this agenda.
 For telephones, dial one of the numbers provided and join the meeting by using meeting
 ID (and password if required) provided on this agenda.
 Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman
 to recognize you. You will be unmuted. There will be a few second delay after you’re
 unmuted until your mic will be live. Please identify yourself for the public record and
 speak clearly.

 PARTICIPATION GUIDELINES:
 All viewpoints are welcome, positive comments and constructive criticism are
 encouraged. Speakers must refrain from harassing or directing threats or personal
 attacks at Commission members, staff, other speakers or members of the public.
 Comments made to intentionally disrupt the meeting may be managed as necessary to
 maintain appropriate decorum and allow for city business to be accomplished.
 How to Join the Meeting
 Join from a PC, Mac, iPad, iPhone or Android device:
 Please click this URL to join. https://zoom.us/j/93906128338?
 pwd=bEhzTkF3bTVJV1daWVZoTjlyNGt2dz09
 Password: 059328

 Or join by phone:
 Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 669 900 6833
 or +1 253 215 8782 or +1 346 248 7799
 Webinar ID: 939 0612 8338
 Password: 059328
 International numbers available: https://zoom.us/u/ay9c1Ayzv


City of Naperville Page 1 Printed on 6/8/2020
Sister Cities Commission Meeting Agenda June 10, 2020



A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
1. 20-700 Discussion on the agreement and letter that authorizes the Sister Cities
 agreement between the City of Naperville and the City of Cancun
 Attachments: Cancun Agreement
 Cancun cover letter
 Sister Cities Ordinance passed on 04222020


E. REPORTS:
1. 20-704 Approve the Sister Cities Commission minutes of May 13, 2020

2. Treasurer's Report - Julie Frederico

3. Chairman - Lance Fuhrer


F. NEW BUSINESS:
1. 20-703 Dawn Portner, Special Events Coordinator of the City Clerk’s Office will
 discuss the process for applying for funds under SECA

G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 6/8/2020

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes

  Wednesday, June 10, 2020

 6:30 PM



 Zoom



Sister Cities Commission
Sister Cities Commission Meeting Minutes June 10, 2020


CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows
public bodies to temporarily conduct meetings remotely during a state of emergency, subject to
certain requirements, including a determination by the head of the public body that an in-person
meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the Covid-19 pandemic. Accordingly, the Sister Cities Commission meeting
scheduled for July 8, 2020 will be conducted remotely. The means by which the public may watch,
listen, and/or participate in the meeting are described below.

TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You
do not need to download any software or create an account to participate.

To login on your computer or iPad:
Click the link to join the webinar, the password is provided on this agenda. Once connected, if
you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the
Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few
second delay after you are unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID and
password provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. When it is your turn to speak, you will be unmuted. There will be a few second
delay after you are unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

PARTICIPATION GUIDELINES: All viewpoints are welcome. Positive comments and constructive
criticism are encouraged. Speakers must refrain from harassing or directing threats or personal
attacks at Commissioners, staff, other speakers or members of the public. Comments made to
intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum
and allow for city business to be accomplished.




City of Naperville Page 1 Printed on 10/1/2020
Sister Cities Commission Meeting Minutes June 10, 2020

How to Join the Meeting
Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/93906128338?
pwd=bEhzTkF3bTVJV1daWVZoTjlyNGt2dz09
 Password: 059328

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 669 900 6833 or +1
253 215 8782 or +1 346 248 7799
  Webinar ID: 939 0612 8338
  Password: 059328
  International numbers available: https://zoom.us/u/ay9c1Ayzv

A. CALL TO ORDER:

 Acting Chairman Shafeek Aboobaker called the meeting to order at 6:30 p.m.

 Sister Cities opened up the meeting by addressing the challenges that
 Naperville business have faced due to the loss of business from recent
 events.

 The Sister Cities Commission supports our community by a spirit of
 inclusion and international connections to celebrate our uniqueness and
 commonalities.



B. ROLL CALL:

 Sister Cities Commission board members present:
 Tina Cui, Shafeek Abooubaker, Julie Federico, Sophia Luo, Vasavi
 Chakka, ‘Arista’ Yuqin Wang, Julie Federico, Lance Fuhrer, and Alan
 Lowe.

 Staff Present:
 Rachel Pruneda, Administrative Assistant II, City of Naperville
 Dawn Portner, Special Events Coordinator, City of Naperville

 Other persons present:
 Bill Donofrio




C. PUBLIC FORUM:

 There were no speakers under public forum.

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Sister Cities Commission Meeting Minutes June 10, 2020




D. OLD BUSINESS:

1. Discussion on the agreement and letter that authorizes the Sister Cities agreement
 between the City of Naperville and the City of Cancun
 The agreement & letter that will be sent to Cancun has been prepared and
 approved by legal, commission and City Council. Expecting to send the
 letter to Cancun the week of June 14th via FedEx.


E. REPORTS:

 Approve the Sister Cities Commission minutes of May 13, 2020

 A motion was made and seconded to approve the Sister Cities Minutes of May
 13, 2020. Motion passed.

1. Treasurer's Report - Julie Frederico

 The treasurer's report was received and filed.

2. Chairman - Shafeek Aboobaker

 The business community of Naperville has been hard pressed due to the
 loss of business from recent events.
 The Sister Cities Commission supports our community by a spirit of
 inclusion and international connections to celebrate our uniqueness and
 commonalities.



F. NEW BUSINESS:

1. Dawn Portner, Special Events Coordinator of the City Clerk’s Office will discuss the
 process for applying for funds under SECA
 Dawn Porter presented information on the SECA commission and how to
 submit a proposal for a community event.
 Points of Interest:
 · Started in 2004 as 1% tax on food and beverage
 · The first obligation is to pay down Naperville City’s pension plans for
 the Fire and Police departments and the maintenance on Riverwalk.
 · Calendar year 2021 applications will be open at the end of August
 2020
 · Mandatory meetings are required for all applicants and will start in
 August 2020
 · Register on the SECA website, a 501 is required for registration
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Sister Cities Commission Meeting Minutes June 10, 2020

 · A presentation is required to be given to the SECA commission
 · Your application should ‘speak for itself’!
 · The City Council reviews applications for final approval

 On behalf of the board, a special 'thank you' to Dawn for presenting some
 helpful information to our commission.

 A motion was made to form a Sub-Committee to work on a SECA
 proposal for 2021.
 The motion was seconded and then approved by unanimous vote.
 The Sub-Committee members are Bill Donofrio, Sophia Luo, Vasavi
 Chakka, Julie Federico and Shafeek Aboobaker.

 Note to commission that funds must be funneled through the Sister Cities
 Foundation.
 Shafeek will contact the Foundation to get a list of current members.




G. ADJOURNMENT:




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