Committee of the Whole — Aurora, IL
Date: 2014-11-18

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final-revised
 Tuesday
 November 18, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF NOVEMBER 13, 2014

 14-01006 Approval of the Minutes of the November 13, 2014 Committee of the Whole
 meeting.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, November 13, 2014
 and Reviewed the Following Items:
 14-00786 A Resolution Approving the Final Plat for Mitutoyo Subdivision and a Final Plan
 for Lots 3 and 4 of Mitutoyo Subdivision being Vacant Land located at 958
 Corporate Boulevard, Aurora, Illinois 60502 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00819 A Resolution Approving the Revision to the Final Plat and Plan for 1.6 acres of
 Butterfield Village Center Subdivision being Vacant Land located at 1535 and
 1545 Butterfield Road, Aurora, Illinois 60502 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00965 A Resolution approving a Preservation Grant to Favian Morales for the property
 located at 370 Spruce Street, Aurora, Illinois .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00967 A Resolution Authorizing the Execution of an Agreement for the reconstruction
 of a one-car garage and a new concrete driveway with Carlos Martinez at 368
 West Park Avenue.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00979 A Resolution Authorizing the Execution of an Agreement for exterior painting
 with Amanda Aller Lowe at 146 S. Lincoln Avenue .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final-revised November 18, 2014



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, November 4, 2014 and Reviewed the
 Following Items:
 14-00919 A Resolution Authorizing the Execution of a Development Agreement for the
 Renovation and Operation of a Community Center on LaSalle Street .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00920 A Resolution Authorizing the Purchase of Real Estate located at 64 N. LaSalle
 Street and 68-70 S. LaSalle Street for $245,500.00 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00933 Recommendation to Solicit Bids for Tree Removal at Various Locations
 Citywide.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00935 A Resolution Authorizing the purchase of (2) playground structures from
 GameTime c/o Cunningham Recreation of Naperville, IL for $49,967.92 for the
 6th Ward/Saville
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 The Finance Committee has requested a Special meeting for Tuesday, November
 18, 2014 to reivew the following item:
 14-00848 A Resolution Accepting The Proposal of Sikich LLP To Conduct The Audit Of
 All Funds And Accounts Of The City For Fiscal Years Ending December 31,
 2014, 2015, 2016, And 2017
 PENDING COMMITTEE APPROVAL

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, November 4, 2014 and
 Reviewed the Following Items:
 14-00518 A Traffic Study for Four Seasons Blvd. and Montgomery Road. Ward 3,
 Alderman Mesiacos
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 14-00832 A Parking Study for the Simms Street and Bangs Street intersection. Ward 3,
 Alderman Mesiacos
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)




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Committee of the Whole Agenda - Final-revised November 18, 2014


 14-00900 A Traffic Study for Oak and Lawndale Avenues. Ward 6, Alderman Saville.

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 The Government Operations Committee has requested a Special meeting for
 Tuesday, November 18, 2014 to review the following item:
 14-00981 A Resolution establishing the maximum number of Class E City of Aurora liquor
 licenses (unofficially related to application from: TK Aurora, Inc. d/b/a Tilted Kilt
 Fox Valley, located at 1336 Fox Valley Center Dr.).
 PENDING COMMITTEE APPROVAL

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infastructure Committee Met On Wednesday,
 November 12, 2014 and Reviewed the Following Items:
 14-00910 A Resolution Authorizing a Scheduled Inventory Reagent Replacement Plan
 with the HACH Company for the Water Production Division .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00911 A Resolution Authorizing a One-Year Instrumentation Service Agreement with
 the HACH Company for the Water Production Division
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00912 A Resolution to Authorize a Professional Services Agreement for the design
 and construction observation of the Phillips Park Water Tower Water Main
 Connection for the Water Production Division
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00924 A Resolution to authorize a Professional Services Agreement for the design
 and construction observation of the Main Pump Station Improvements for the
 Water Production Division
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00932 A Resolution to authorize a Professional Services Agreement for the design
 and construction observation of the Indian Trail Elevated Tank Site
 Improvements project for the Water Production Division
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00939 A Resolution accepting the improvements and maintenance security for VNA
 Health Care Facility - 1400 Indian Av .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final-revised November 18, 2014


 14-00946 A Resolution to authorize a Professional Services Agreement for the design
 and construction observation of the Water Treatment Plant Roofing and
 Skylight Replacement project for the Water Production Division
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00934 710 Morton - Drainage Issue - Per Alderman Mike Saville .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 PRESENTATION

 14-01007 2015 Garbage Contract Presentation

 MAYOR’S REPORT

 ADJOURN

 CLOSED SESSION




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 November 18, 2014
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:07 p.m. by Mayor
 Weisner, and the Roll was called.
 Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John
 Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman
 Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson,
 Alderman Richard Irvin, and Alderman Bob O'Connor

 Alderman Mervine arrived at 5:08 p.m.
 Alderman Hart-Burns arrived at 5:09 p.m.
 Alderman Garza arrived at 5:42 p.m.

 MINUTES OF THE MEETING OF NOVEMBER 13, 2014

 14-01006 Approval of the Minutes of the November 13, 2014 Committee of the
 Whole meeting.
 Alderman Johnson moved, seconded by Alderman Irvin, to approve the
 minutes of the Committee of the Whole Meeting held on November 13, 2014.
 Motion carried by voice vote.


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-00786 A Resolution Approving the Final Plat for Mitutoyo Subdivision and a
 Final Plan for Lots 3 and 4 of Mitutoyo Subdivision being Vacant Land
 located at 958 Corporate Boulevard, Aurora, Illinois 60502 .
 Planner Alex Minnella and Jason Auer, with Alston Construction, spoke briefly about
 this item.
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final November 18, 2014



 14-00819 A Resolution Approving the Revision to the Final Plat and Plan for 1.6
 acres of Butterfield Village Center Subdivision being Vacant Land
 located at 1535 and 1545 Butterfield Road, Aurora, Illinois 60502 .
 Mr. Michael Cook, with Cook Engineering Group and representing Butterfield Village
 Center, spoke to the Committee in regards to this item.
 (PLACED ON CONSENT AGENDA)


 14-00965 A Resolution approving a Preservation Grant to Favian Morales for the
 property located at 370 Spruce Street, Aurora, Illinois .
 (PLACED ON CONSENT AGENDA)


 14-00967 A Resolution Authorizing the Execution of an Agreement for the
 reconstruction of a one-car garage and a new concrete driveway with
 Carlos Martinez at 368 West Park Avenue .
 This Resolution was returned to the Planning & Development Committee


 14-00979 A Resolution Authorizing the Execution of an Agreement for exterior
 painting with Amanda Aller Lowe at 146 S. Lincoln Avenue .
 (PLACED ON CONSENT AGENDA)


 FINANCE COMMITTEE RECOMMENDATIONS

 14-00919 A Resolution Authorizing the Execution of a Development Agreement
 with the Boy Scouts of America Three Fires Council .
 This Resolution was returned to the Finance Committee


 14-00920 A Resolution Authorizing the Purchase of Real Estate located at 64 N.
 LaSalle Street and 68-70 S. LaSalle Street for $245,500.00 .
 This Resolution was returned to the Finance Committee


 14-00933 Recommendation to Solicit Bids for Tree Removal at Various
 Locations Citywide.
 (INFORMATION ONLY)


 14-00935 A Resolution Authorizing the purchase of (2) playground structures
 from GameTime c/o Cunningham Recreation of Naperville, IL for
 $49,967.92 for the 6th Ward/Saville
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final November 18, 2014



 14-00848 A Resolution Accepting The Proposal of Sikich LLP To Conduct The
 Audit Of All Funds And Accounts Of The City For Fiscal Years Ending
 December 31, 2014, 2015, 2016, And 2017
 Chief Financial Officer Mr. Brian Caputo spoke about this item. Mr. Caputo explained
 they have successfully achieved the objectives sought by the Finance Committee -
 holding the fees down and getting partner rotation - in the negotiation of the new
 agreement.
 (PLACED ON CONSENT AGENDA)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 14-00518 A Traffic Study for Four Seasons Blvd. and Montgomery Road. Ward
 3, Alderman Mesiacos
 (INFORMATION ONLY)


 14-00832 A Parking Study for the Simms Street and Bangs Street intersection.
 Ward 3, Alderman Mesiacos
 (INFORMATION ONLY)


 14-00900 A Traffic Study for Oak and Lawndale Avenues. Ward 6, Alderman
 Saville.
 (INFORMATION ONLY)


 14-00981 A Resolution establishing the maximum number of Class E City of
 Aurora liquor licenses ( unofficially related to application from: TK
 Aurora, Inc. d/b/a Tilted Kilt Fox Valley, located at 1336 Fox Valley
 Center Dr.).
 (PLACED ON CONSENT AGENDA)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 14-00910 A Resolution Authorizing a Scheduled Inventory Reagent Replacement
 Plan with the HACH Company for the Water Production Division .
 (PLACED ON CONSENT AGENDA)


 14-00911 A Resolution Authorizing a One-Year Instrumentation Service
 Agreement with the HACH Company for the Water Production Division
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final November 18, 2014



 14-00912 A Resolution to Authorize a Professional Services Agreement for the
 design and construction observation of the Phillips Park Water Tower
 Water Main Connection for the Water Production Division
 (PLACED ON CONSENT AGENDA)


 14-00924 A Resolution to authorize a Professional Services Agreement for the
 design and construction observation of the Main Pump Station
 Improvements for the Water Production Division
 (PLACED ON CONSENT AGENDA)


 14-00932 A Resolution to authorize a Professional Services Agreement for the
 design and construction observation of the Indian Trail Elevated Tank
 Site Improvements project for the Water Production Division
 (PLACED ON CONSENT AGENDA)


 14-00939 A Resolution accepting the improvements and maintenance security
 for VNA Health Care Facility - 1400 Indian Av .
 (PLACED ON CONSENT AGENDA)


 14-00946 A Resolution to authorize a Professional Services Agreement for the
 design and construction observation of the Water Treatment Plant
 Roofing and Skylight Replacement project for the Water Production
 Division
 (PLACED ON CONSENT AGENDA)


 14-00934 710 Morton - Drainage Issue - Per Alderman Mike Saville .

 (INFORMATION ONLY)


 PRESENTATION

 14-01007 2015 Garbage Contract Presentation

 Neighborhood Standards Director Mr. Jim Pilmer, and Municipal Services Manager
 for Republic Services Mr. Tim Lintner, led a Power Point Presentation on the
 proposed 2015 Refuse Contract, and addressed questions from some of the
 Aldermen.




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Committee of the Whole Meeting Minutes - Final November 18, 2014



 ADJOURN

 Alderman Peters moved, seconded by Alderman Hart-Burns, to adjourn the
 meeting at 5:57 p.m. Motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk




City of Aurora Page 5