Committee of the Whole — Aurora, IL
Date: 2023-08-01

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 August 01, 2023
 4:00 PM

 ***Please note 4:00 p.m. start time for this meeting only***


 Those wishing to provide public comment for this meeting must be physically present
 at the meeting and registered to speak prior to the meeting being called to order.
 Contact the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, JULY 18, 2023 COMMITTEE OF THE WHOLE MEETING

 23-0565 Approval of the Minutes of the Tuesday, July 18, 2023, Committee of the Whole
 Meeting.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On July 26, 2023 and
 Reviewed the Following Items:
 23-0561 A Resolution Authorizing the Execution of an Option and Land Lease of Real
 Property Located at the Aurora Municipal Airport.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0566 A Resolution Approving a Final Plan on 2A of The Second Resubdivision of Fox
 Valley East, Region I, Unit No. 1 with a modification to the building code
 amendments located at 3975 Fox Valley Center Drive
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0574 A Resolution Authorizing the Execution of an Option and Land Lease of Real
 Property Located at the Aurora Municipal Airport.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0575 A Resolution Authorizing the Execution of an Option and Land Lease of Real
 Property Located at the Aurora Municipal Airport.
 COMMITTEE RECOMMENDED: APPROVAL 4-0




City of Aurora Page 1 Printed on 8/1/2023
Committee of the Whole Agenda - Final August 1, 2023


 23-0576 A Resolution Authorizing the Execution of an Option and Land Lease of Real
 Property Located on the Northeast corner of Sullivan and Route 25 (Ward 1).
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 Building, Zoning and Economic Development Committee Planning & Development
 Resolution
 23-0547 A Resolution Approving the Final Plat for Department of Public Works Subdivision,
 located at 2185 Liberty Street
 (FINAL/APPEALABLE): COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met on July 27, 2023, and Reviewed the Following Items:

 23-0390 A Resolution Authorizing Stanard and Associates as the Provider for Services of
 Pre-Employment Psychological Assessments through December 31, 2023.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0459 A Resolution authorizing the execution of a service agreement between the City of
 Aurora, and Family Services Association of Elgin Illinois in support of the Aurora
 Police Department Crisis Intervention Unit.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0562 A Resolution authorizing change orders and additional contingency for the
 remodeling of the City of Aurora Council Chambers, Conference Rooms 5A & 5B
 and the addition of a press room and communications control center using the City
 of Aurora Job Order Contracting Program for an amount of $272,586.48.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0564 A Resolution authorizing the City to accept a grant award of $895,890.00 from
 Illinois Law Enforcement Training and Standards Board to reimburse the City of
 Aurora for its purchase of body worn and squad cameras.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0567 Public Hearing regarding the creation of the proposed River Vine Tax Increment
 Finance District and Approval of the Related Redevelopment Plan and Project.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0568 Public Hearing regarding the creation of the proposed Cross Street Tax Increment
 Finance District and Approval of the Related Redevelopment Plan and Project.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0572 A Resolution authorizing the acceptance of a Federal Emergency Management
 Agency (FEMA) grant in the amount of $287,659.09 towards the purchase of new
 fire hoses for the Aurora Fire Department.
 COMMITTEE RECOMMENDED: APPROVAL 4-0


City of Aurora Page 2 Printed on 8/1/2023
Committee of the Whole Agenda - Final August 1, 2023


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On July 25, 2023 and
 Reviewed the Following Items:
 23-0532 A Resolution authorizing the continued services of civilian fingerprint analysts Julie
 Smith and Gina Minetti as contractual consultants for the purpose of fingerprint
 analysis and identification for the Aurora Police Department.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 23-0550 A Resolution establishing the maximum number of Class B: On-Site Consumption
 liquor licenses (unofficially related to the application from El Huichol de Don Memo
 NVS No 2, Inc. at 815 N Lake Street). [Ward 6]
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 23-0569 A Resolution approving a revenue sharing agreement between the City of Aurora
 Fire Prevention Bureau and Inspection Reports Online (IROL).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 23-0535 Charitable Solicitation Application for Knights of Columbus Council 4849 Tootsie
 Roll Drive on September 8th and 9th, 2023.
 INFORMATION ONLY

 23-0536 Charitable Solicitation Application for Three Fires Council, Boy Scouts of
 America's Annual Popcorn Sale from August 15 thru November 1, 2023.
 INFORMATION ONLY

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On July 24, 2023 and Reviewed the
 Following Items:
 23-0454 A Resolution authorizing the annual maintenance renewal for VMware Server
 software (VMware) used by the City of Aurora through CDW Government, Inc.,
 Vernon Hills IL in the amount of $64,037.12
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0511 A Resolution authorizing the purchase of two (2) 5,000 Gallon ASTM Double
 Walled Tanks, from Tiles in Style DBA Taza Supplies, South Holland, IL., for the
 price of $61,786.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0515 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 Volunteer Supply Industries, Ltd., 105 E Galena Blvd, Suite 806, Aurora, IL 60505
 in an amount not to exceed $367,190.00 for the purchase of lighting materials for
 various locations throughout the City.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

City of Aurora Page 3 Printed on 8/1/2023
Committee of the Whole Agenda - Final August 1, 2023


 23-0521 A Resolution to award the Clark Street and White Eagle Lift Station Improvements
 located in Wards 2 and 8 to Performance Construction & Engineering, LLC in the
 bid amount of $1,473,989.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0531 A Resolution authorizing the Director of Purchasing to execute a contract with
 Nighthawk Video, Sycamore, IL in the amount of $923,867.69 to fabricate and
 furnish five new video monitors and to complete additional purchases in an amount
 not to exceed $75,000 for any additional material purchases required to complete
 the installation at RiverEdge Park in Ward 1.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0537 A Resolution authorizing acceptance of the low bid from J. Gill & Company for
 repairs and maintenance of the Aurora Police Department Headquarters Parking
 Deck in the amount of $374,335.00, plus a contingency amount of $37,433.50.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0546 A Resolution to award a contract to Geneva Construction Co. in the amount of
 $1,665,556.10 for the 2023 Contract #2 - City Wide Sidewalk, Patching, Striping
 and Bike Path Overlay Projects.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0553 A resolution authorizing the Director of Purchasing to adopt unit prices submitted
 by Core and Main for the purchase of large Sensus water meters.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0554 A Resolution to Award the contract for the White Eagle Force Main Improvements
 located in Ward 8 to H. Linden & Sons Sewer and Water, Inc. in the amount of
 $453,600.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On July 18, 2023 and
 Reviewed the Following Items:
 23-0237 A Resolution approving the appointment of Vimi Shukla and Jyoti Shirahatti to the
 Indian American Community Outreach Advisory Board.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0545 A Resolution authorizing and directing the Chief of Staff of the Office of the
 Aldermen to encumber and expend funds allocated to Ward 7 for purposes related
 to the Martin Luther King, Jr. Funfest and Back to School Bash.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0552 A discussion regarding Section 2-125 “Standing and Special Committee
 Operating Procedures” regarding discretion to cancel meetings.
 INFORMATION ONLY

City of Aurora Page 4 Printed on 8/1/2023
Committee of the Whole Agenda - Final August 1, 2023


 MAYOR’S REPORT

 STAFF REPORT

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 5 Printed on 8/1/2023

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 August 01, 2023
 4:00 PM


 ***Please note 4:00 p.m. start time for this meeting only***


 Those wishing to provide public comment for this meeting must be physically present at
 the meeting and registered to speak prior to the meeting being called to order. Contact
 the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 4:01 p.m. and the roll was called.

 Present 10 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Carl Franco, Alderman Mike Saville, Alderwoman
 Patty Smith, Alderwoman Shweta Baid, Alderman John Laesch, Alderman
 Ron Woerman, and Mayor Richard Irvin
 Absent 2 - Alderman Bill Donnell, and Alderman Edward J. Bugg


 MINUTES OF THE TUESDAY, JULY 18, 2023 COMMITTEE OF THE WHOLE MEETING

 23-0565 Approval of the Minutes of the Tuesday, July 18, 2023, Committee of the
 Whole Meeting.
 A motion was made by Alderwoman Garza and seconded by Alderwoman
 Smith to approve the minutes as presented. The motion carried by voice vote.

 PUBLIC COMMENT

 There were no members of the public present and wishing to address the
 Committee of the Whole.

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On July 26, 2023 and
 Reviewed the Following Items:




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final August 1, 2023



 23-0561 A Resolution Authorizing the Execution of an Option and Land Lease of
 Real Property Located at the Aurora Municipal Airport.
 (PLACED ON CONSENT AGENDA)


 23-0566 A Resolution Approving a Final Plan on 2A of The Second Resubdivision
 of Fox Valley East, Region I, Unit No. 1 with a modification to the building
 code amendments located at 3975 Fox Valley Center Drive
 (PLACED ON CONSENT AGENDA)


 23-0574 A Resolution Authorizing the Execution of an Option and Land Lease of
 Real Property Located at the Aurora Municipal Airport.
 (PLACED ON CONSENT AGENDA)


 23-0575 A Resolution Authorizing the Execution of an Option and Land Lease of
 Real Property Located at the Aurora Municipal Airport.
 (PLACED ON CONSENT AGENDA)


 23-0576 A Resolution Authorizing the Execution of an Option and Land Lease of
 Real Property Located on the Northeast corner of Sullivan and Route 25
 (Ward 1).
 (PLACED ON CONSENT AGENDA)


 Building, Zoning and Economic Development Committee Planning & Development
 Resolution

 23-0547 A Resolution Approving the Final Plat for Department of Public Works
 Subdivision, located at 2185 Liberty Street
 This P&D Resolution was finalized (appealable).

 PDFNL23-015

 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met on July 27, 2023, and Reviewed the Following Items:

 23-0390 A Resolution Authorizing Stanard and Associates as the Provider for
 Services of Pre-Employment Psychological Assessments through
 December 31, 2023.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final August 1, 2023



 23-0459 A Resolution authorizing the execution of a service agreement between
 the City of Aurora, and Family Services Association of Elgin Illinois in
 support of the Aurora Police Department Crisis Intervention Unit.
 (PLACED ON CONSENT AGENDA)


 23-0562 A Resolution authorizing change orders and additional contingency for
 the remodeling of the City of Aurora Council Chambers, Conference
 Rooms 5A & 5B and the addition of a press room and communications
 control center using the City of Aurora Job Order Contracting Program
 for an amount of $272,586.48.
 Tony Martinez, Director of Communications - City of Aurora, responded to questions
 regarding this item.
 (PLACED ON CONSENT AGENDA)


 23-0564 A Resolution authorizing the City to accept a grant award of $895,890.00
 from Illinois Law Enforcement Training and Standards Board to
 reimburse the City of Aurora for its purchase of body worn and squad
 cameras.
 (PLACED ON CONSENT AGENDA)


 23-0567 Public Hearing regarding the creation of the proposed River Vine Tax
 Increment Finance District and Approval of the Related Redevelopment
 Plan and Project.
 The Public Hearing will be held at the City Council meeting on August 8, 2023.


 23-0568 Public Hearing regarding the creation of the proposed Cross Street Tax
 Increment Finance District and Approval of the Related Redevelopment
 Plan and Project.
 The Public Hearing will be held at the City Council meeting on August 8, 2023.


 23-0572 A Resolution authorizing the acceptance of a Federal Emergency
 Management Agency (FEMA) grant in the amount of $287,659.09
 towards the purchase of new fire hoses for the Aurora Fire Department.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final August 1, 2023



 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On July 25, 2023 and
 Reviewed the Following Items:

 23-0532 A Resolution authorizing the continued services of civilian fingerprint
 analysts Julie Smith and Gina Minetti as contractual consultants for the
 purpose of fingerprint analysis and identification for the Aurora Police
 Department.
 (PLACED ON CONSENT AGENDA)


 23-0550 A Resolution establishing the maximum number of Class B: On-Site
 Consumption liquor licenses (unofficially related to the application from El
 Huichol de Don Memo NVS No 2, Inc. at 815 N Lake Street). [Ward 6]
 (PLACED ON CONSENT AGENDA)


 23-0569 A Resolution approving a revenue sharing agreement between the City
 of Aurora Fire Prevention Bureau and Inspection Reports Online (IROL).
 Chris Temes, Fire Marshall - City of Aurora, presented regarding this item.

 (PLACED ON CONSENT AGENDA)


 23-0535 Charitable Solicitation Application for Knights of Columbus Council 4849
 Tootsie Roll Drive on September 8th and 9th, 2023.
 (INFORMATION ONLY)


 23-0536 Charitable Solicitation Application for Three Fires Council, Boy Scouts of
 America's Annual Popcorn Sale from August 15 thru November 1, 2023.
 (INFORMATION ONLY)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On July 24, 2023 and Reviewed the
 Following Items:

 23-0454 A Resolution authorizing the annual maintenance renewal for VMware
 Server software (VMware) used by the City of Aurora through CDW
 Government, Inc., Vernon Hills IL in the amount of $64,037.12
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final August 1, 2023



 23-0511 A Resolution authorizing the purchase of two (2) 5,000 Gallon ASTM
 Double Walled Tanks, from Tiles in Style DBA Taza Supplies, South
 Holland, IL., for the price of $61,786.00.
 (PLACED ON CONSENT AGENDA)


 23-0515 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with Volunteer Supply Industries, Ltd., 105 E Galena Blvd,
 Suite 806, Aurora, IL 60505 in an amount not to exceed $367,190.00 for
 the purchase of lighting materials for various locations throughout the
 City.
 (PLACED ON CONSENT AGENDA)


 23-0521 A Resolution to award the Clark Street and White Eagle Lift Station
 Improvements located in Wards 2 and 8 to Performance Construction &
 Engineering, LLC in the bid amount of $1,473,989.00.
 (PLACED ON CONSENT AGENDA)


 23-0531 A Resolution authorizing the Director of Purchasing to execute a contract
 with Nighthawk Video, Sycamore, IL in the amount of $923,867.69 to
 fabricate and furnish five new video monitors and to complete additional
 purchases in an amount not to exceed $75,000 for any additional
 material purchases required to complete the installation at RiverEdge
 Park in Ward 1.
 (PLACED ON CONSENT AGENDA)


 23-0537 A Resolution authorizing acceptance of the low bid from J. Gill &
 Company for repairs and maintenance of the Aurora Police Department
 Headquarters Parking Deck in the amount of $374,335.00, plus a
 contingency amount of $37,433.50.
 (PLACED ON CONSENT AGENDA)


 23-0546 A Resolution to award a contract to Geneva Construction Co. in the
 amount of $1,665,556.10 for the 2023 Contract #2 - City Wide Sidewalk,
 Patching, Striping and Bike Path Overlay Projects.
 (PLACED ON CONSENT AGENDA)


 23-0553 A resolution authorizing the Director of Purchasing to adopt unit prices
 submitted by Core and Main for the purchase of large Sensus water
 meters.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final August 1, 2023



 23-0554 A Resolution to Award the contract for the White Eagle Force Main
 Improvements located in Ward 8 to H. Linden & Sons Sewer and Water,
 Inc. in the amount of $453,600.00.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On July 18, 2023 and
 Reviewed the Following Items:

 23-0237 A Resolution approving the appointment of Vimi Shukla and Jyoti
 Shirahatti to the Indian American Community Outreach Advisory Board.
 (PLACED ON CONSENT AGENDA)


 23-0545 A Resolution authorizing and directing the Chief of Staff of the Office of
 the Aldermen to encumber and expend funds allocated to Ward 7 for
 purposes related to the Martin Luther King, Jr. Funfest and Back to
 School Bash.
 Rich Jacobs, Aldermen's Office Chief of Staff - City of Aurora, responded to questions
 regarding this item.

 (PLACED ON CONSENT AGENDA)
 RAP23-001

 23-0552 A discussion regarding Section 2-125 “Standing and Special Committee
 Operating Procedures” regarding discretion to cancel meetings.
 (INFORMATION ONLY)


 MAYOR’S REPORT

 There was no Mayor's Report at this meeting.


 STAFF REPORT

 There was no Staff Report at this meeting.


 CLOSED SESSION

 There was no Closed Session at this meeting.




City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final August 1, 2023



 ADJOURN

 Alderman Bugg arrived at the meeting at 4:23 p.m.

 A motion was made by Alderwoman Smith and seconded by Alderwoman
 Garza to adjourn this meeting. The motion carried by voice vote and the
 meeting adjourned at 4:24 p.m.

 Submitted by:

 _______________________________________
 Jennifer Stallings, CIty Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 7