Naper Settlement Museum Board — Naperville, IL
Date: 2021-05-14

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Naper Settlement Museum Board

Friday, May 14, 2021 8:00 AM On Zoom



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding the May 14, 2021 Naper Settlement Museum Board meeting
remotely.




City of Naperville Page 1 Printed on 5/7/2021
Naper Settlement Museum Board Meeting Agenda May 14, 2021



TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You
do not need to download any software or create an account to participate.
To login on your computer or iPad:
Click the link to join the webinar, the password is provided on this agenda. Once connected, if
you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the
Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few
second delay after you are unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.
To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID and
password provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. When it is your turn to speak, you will be unmuted. There will be a few second
delay after you are unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.
PARTICIPATION GUIDELINES: All viewpoints are welcome. Positive comments and constructive
criticism are encouraged. Speakers must refrain from harassing or directing threats or personal
attacks at Commissioners, staff, other speakers or members of the public. Comments made to
intentionally disrupt the meeting may be managed as necessary to maintain appropriate
decorum and allow for city business to be accomplished.


Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/96079409877?
pwd=c05pZHd1RFc3VFJBSHFWTFRMMDZDdz09
  Passcode: 504266

Or One tap mobile:
  +13126266799,,96079409877#,,,,*504266# US (Chicago)
  +19292056099,,96079409877#,,,,*504266# US (New York)

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 253 215 8782 or +1
346 248 7799 or +1 669 900 6833
  Webinar ID: 960 7940 9877
  Passcode: 504266
  International numbers available: https://zoom.us/u/acwnmX0VPa

A. CALL TO ORDER:

B. ROLL CALL:



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Naper Settlement Museum Board Meeting Agenda May 14, 2021



C. PUBLIC FORUM:

D. OLD BUSINESS:
 20-1308 Receive an update on grants.

 21-0624 Receive an update on Naper Settlement’s Long Range Plan


E. NEW BUSINESS:

F. REPORTS:
 21-0625 Receive updates on 2021 programming, including exhibits and summer
 events and camps.
 21-0626 Receive and approve the minutes from the February 5, 2021 Naper
 Settlement Museum Board meeting

 21-0627 Receive and approve the financial report as of March 31, 2021.

 21-0628 Receive the attendance and demographics report through April 2021.


G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 3 Printed on 5/7/2021

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Friday, May 14, 2021

 8:00 AM



 On Zoom



Naper Settlement Museum Board
Naper Settlement Museum Board Meeting Minutes - Final May 14, 2021


CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding the May 14, 2021 Naper Settlement Museum Board meeting
remotely.




City of Naperville Page 1 Printed on 11/1/2021
Naper Settlement Museum Board Meeting Minutes - Final May 14, 2021

TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You
do not need to download any software or create an account to participate.
To login on your computer or iPad:
Click the link to join the webinar, the password is provided on this agenda. Once connected, if
you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the
Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few
second delay after you are unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.
To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID and
password provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. When it is your turn to speak, you will be unmuted. There will be a few second
delay after you are unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.
PARTICIPATION GUIDELINES: All viewpoints are welcome. Positive comments and constructive
criticism are encouraged. Speakers must refrain from harassing or directing threats or personal
attacks at Commissioners, staff, other speakers or members of the public. Comments made to
intentionally disrupt the meeting may be managed as necessary to maintain appropriate
decorum and allow for city business to be accomplished.


Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/96079409877?
pwd=c05pZHd1RFc3VFJBSHFWTFRMMDZDdz09
  Passcode: 504266

Or One tap mobile:
  +13126266799,,96079409877#,,,,*504266# US (Chicago)
  +19292056099,,96079409877#,,,,*504266# US (New York)

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 253 215 8782 or +1
346 248 7799 or +1 669 900 6833
  Webinar ID: 960 7940 9877
  Passcode: 504266
  International numbers available: https://zoom.us/u/acwnmX0VPa

A. CALL TO ORDER:

 Mayor Chirico called the meeting to order at 8:02 AM.


B. ROLL CALL:

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Naper Settlement Museum Board Meeting Minutes - Final May 14, 2021

 Also Present: Kimberly Grazulis, Administrative Specialist; Macarena
 Tamayo-Calabrese, President and CEO; Rachel Pruneda, Administrative Assistant;
 Donna K. Sack, Vice President & Chief Program Officer; Harriet Pistorio, Chief
 Operating Officer; Doug Krieger, City Manager; Erin Lotchefeld; Jaya Punwani;
 Lauren Rohr, Daily Herald; Philip Buchanan


 Present 7- Steve Chirico, Paul Hinterlong, John Koranda, Bridget Kozlowski, Lee Quillinan,
 Greg Waite, and Al Zucco
 Absent 1- NSMB Len Monson


C. PUBLIC FORUM:

 There were no comments in the public forum.


D. OLD BUSINESS:

 Receive an update on grants.

 Rena Tamayo-Calabrese summarized that staff have been seeking
 grants for programmatic needs and capital projects. An application
 is in the works for additional capital funding from the Illinois
 Department of Natural Resources that would go towards Innovation
 Gateway; Tamayo-Calabrese is hoping to submit this application by
 June 1 and would hear back in the fall. Naper Settlement has
 received funding from the DuPage Foundation in support of its
 Distance Learning field trips and has applied for additional capital
 funding through the Community Foundation of the Fox River Valley.
 Staff are working on a few ongoing grants including Unvarnished
 and Facing Change. Tamayo-Calabrese is waiting to hear from the
 Department of Commerce and Economic Opportunity about an
 application that was submitted last year for funding for Innovation
 Gateway.


 While staff are still working with a few foundations to secure
 funding for the Agricultural Interpretive Center, Naper Settlement
 is prepared to break ground on this building on 9/19. There will be a
 formal invitation for this event sent out soon. Pistorio added that
 the development team is working on a challenge grant from a donor
 that will complete the fundraising necessary to start construction on
 the Ag Center. The groundbreaking on Innovation Gateway may
 occur this year depending on grant funding. As the final designs for
 these buildings are developed, staff are working with the architects
 to help keep costs down considering the rising costs of lumber and
 steel. A discussion was had about how construction projects would
 impact planned events.



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Naper Settlement Museum Board Meeting Minutes - Final May 14, 2021



 Receive an update on Naper Settlement’s Long Range Plan

 Donna Sack introduced the Long-Range Planning document, also
 known as the “Purple Document.” Naper Settlement staff use this
 document to look ahead at the next five years to plan and budget
 for site-wide initiatives. Specifically, Sack focused on the steps
 outlined in the Long-Range Plan regarding digitization.
 Mayor Chirico asked about how the virtual field trips had been
 received. Sack summarized that 1,800 students have participated so
 far and the feedback from teachers has been good, but staff were
 overconfident in their estimates of how many classes would take
 advantage of these programs this year with the pandemic still in full
 swing and schools and teacher continuing to pivot throughout the
 school year. In the future, staff will be looking to offer hybrid
 programming and will be creating a robust marketing plan ahead of
 the 2021-22 school year.


E. NEW BUSINESS:

F. REPORTS:

 Receive updates on 2021 programming, including exhibits and summer events and
 camps.
 Harriet Pistorio explained that marketing for the summer events is
 up and running. Naper Nights concerts will be held in July, August,
 and September instead of June, July and August due to the ongoing
 COVID pandemic. So far early ticket sales look very promising. Most
 of the rental events that come back to Naper Settlement annually
 are coming back. She also explained how staff were planning for
 potential capacity limits and added that wedding rentals are also
 returning to pre-pandemic levels.


 Donna Sack explained that Camp Naper bookings are well ahead of
 previous years. Tickets went on sale in March and some programs
 are already sold out. She also summarized the new Answering the
 Call exhibit and explained how items from the Arnold Massier
 collection were used in it. She gave an overview of the upcoming
 Homefront 1940s weekend in September that will tie into the
 exhibit theme.



 Receive and approve the minutes from the February 5, 2021 Naper Settlement Museum
 Board meeting
 The minutes were approved with a motion by Al Zucco, seconded by John


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Naper Settlement Museum Board Meeting Minutes - Final May 14, 2021

 Koranda. Motion carried 7-0.


 A motion was made approved. The motion carried by the following vote:

 Aye: 7- Chirico, Hinterlong, Koranda, Kozlowski, Quillinan, Waite, and Zucco

 Absent: 1- NSMB Monson


 Receive and approve the financial report as of March 31, 2021.

 Pistorio presented the financial report and explained that revenue is
 increasing as a result of virtual field trips and camp bookings. Gate
 admissions were low at the beginning of the year but are increasing.
 Wedding bookings are also solid - many weddings have been rescheduled
 from 2020 to 2021. Other revenue has come in from rental events like Food
 Truck fest.


 Expenses are currently under projections due to savings in salary and
 benefits. Janitorial services have not cost as much as expected - because
 many staff have been working from home, less clean-up has been needed.
 Dollars will be spent on building maintenance and advertising as the
 weather improves.


 The financials were approved with a motion from Al Zucco, seconded by Lee
 Quillinan. Motion carried 7-0.


 A motion was made approved. The motion carried by the following vote:

 Aye: 7- Chirico, Hinterlong, Koranda, Kozlowski, Quillinan, Waite, and Zucco

 Absent: 1- NSMB Monson


 Receive the attendance and demographics report through April 2021.

 Pistorio shared that there was not much to report on attendance and demographics
 due to the pandemic, but staff are hopeful to see large crowds at the events in the
 spring and fall. A discussion was had about the school districts that have been using
 the virtual field trips up to this point and what expected trends are for the fall.
 Quillinan asked about the typical breakdown of Naperville vs. non-Naperville
 residents who visit Naper Settlement. Pistorio explained that it is usually close to
 half and half, but that the new ticketing software implemented in 2020 will allow
 staff to get better data on the demographics of visitors. The marketing team will be
 able to use this data to better target their efforts. Tamayo-Calabrese and Pistorio
 briefly summarized Cision, a software being used by the marketing team to track
 social media highlights and media coverage and said that the marketing team could
 attend the next NSMB meeting to present on it.




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Naper Settlement Museum Board Meeting Minutes - Final May 14, 2021


G. ADJOURNMENT:

 The meeting was adjourned at 8:39 AM with a motion by Al Zucco, seconded by Lee
 Quillinan. Motion carried 7-0.


 A motion was made to adjourn the Meeting of. The motion carried by the
 following vote:

 Aye: 7- Chirico, Hinterlong, Koranda, Kozlowski, Quillinan, Waite, and Zucco

 Absent: 1- NSMB Monson




City of Naperville Page 6 Printed on 11/1/2021