Committee of the Whole — Aurora, IL
Date: 2014-09-16

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final-revised
 Tuesday
 September 16, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF SEPTEMBER 2, 2014

 14-00761 Approval of the Minutes of the September 2, 2014 Committee of the Whole
 meeting.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, September 11, 2014
 and Reviewed the Following Items:
 14-00572 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning
 Ordinance and the Zoning Map attached thereto, by Rezoning Property located
 at 311 Locust Street from R-3 One Family Dwelling to NC-Neighborhood
 Commercial.
 COMMITTEE RECOMMENDED: DENIAL 3-0

 14-00694 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning
 Ordinance and the Zoning Map attached thereto, by Rezoning Property located
 at 1923 Bilter Road from ORI(S) to PDD Planned Development District and
 Granting a Variance to Parking Stall Width
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00695 A Resolution Approving the Final Plat and Plan for the 1st Addition to Chicago
 Premium Outlets for a Parking Lot Located at 1923 Bilter Road, Aurora, Illinois
 60502
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00698 A Resolution Accepting an Easement for the purpose of signalizing the
 intersection at 1900 Bilter Road .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00722 An Ordinance Amending Ordinance O06-131 Approving An Expansion To The
 River Edge Redevelopment Zone Known As The "Aurora River Zone" In The
 City Of Aurora Following Notice and Public Hearing In Connection Therewith
 COMMITTEE RECOMMENDED: APPROVAL 3-0

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Committee of the Whole Agenda - Final-revised September 16, 2014



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, September 9, 2014 and Reviewed the
 Following Items:
 14-00641 An Ordinance Amending Chapter 5, Article IV of the City of Aurora Code of
 Ordinances Entitled "Fuel Flowage Charge"
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00730 A Resolution to reject the bid from Geneva Construction for the 2014 Downtown
 Parking Lot Maintenance Program
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00732 A Resolution authorizing the purchase of two Morpho Trust live scan units .

 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00745 A Resolution to enter into an agreement with the Illinois Emergency Services
 Management Association / Logan County to be a host site for five state
 emergency generators and associated equipment .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00746 A Resolution to Award the Contract for the City Hall Vault Filling Project to
 Copenhaver Construction, 75 Koppie Drive, Gilberts, IL 60136 in the amount of
 $95,000.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00758 A Resolution Awarding Thorne Electric Inc. the low bid of $1,012,099.86 for the
 Two Way Conversion of New York Street and Galena Boulevard east to
 existing two configuration.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, September 9, 2014 and
 Reviewed the Following Items:
 13-00754 A Parking Study of Lawndale Avenue concerning Parking Restrictions, Ward 6,
 Alderman Saville
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00760 New York Street from Broadway to Smith Street and Galena Boulevard from
 Broadway to Ohio Street Two Way Conversion
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)



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Committee of the Whole Agenda - Final-revised September 16, 2014


 13-00762 A Traffic Study for W. Benton St. between W. Downer Pl. and S. Lake St. to
 determine need for SPEED LIMIT signage and appropriate TWO-WAY
 STREET signage on W. Benton St.
 Ward 4, Alderman Donnell
 Ward 6, Alderman Saville
 COMMITTEE ACCEPTED: 3-0 (INFORMATION ONLY)

 13-00766 A Traffic Study on the north side of Weston Avenue to review the existing
 one-side-of-the-street parking restrictions. Ward 3, Alderman Mesiacos
 COMMITTEE ACCEPTED: 3-0 (INFORMATION ONLY)

 14-00504 A Traffic Study of W. Illinois Avenue and N. Constitution Drive intersection for
 STOP signage. Ward 5, Alderman Peters
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 14-00598 A Traffic Study for Pedestrian Crosswalk installation on County Line Road.
 Ward 7, Alderman Hart-Burns
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00659 A Traffic Study for the 400 Block of Oak Avenue. Ward 6, Alderman Saville

 COMMITTEE ACCEPTED: 3-0 (INFORMATION ONLY)

 14-00683 A Traffic Study for the New Haven Avenue and Sheldon Avenue intersection.
 Ward 6, Alderman Saville
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00737 Requesting approval to stage the City's annual Veterans Day Parade in
 downtown Aurora on Tuesday, November 11, 2014 beginning at 10:15 am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00756 Halloween "Trick or Treat" Hours: Friday, October 31, 2014 from 4:00pm to
 7:30pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00757 East High School of Aurora is requesting permission to use a block area
 consisting of 5th Ave to Smith Blvd, Smith Blvd to 4th Ave, 4th Ave to Union St.,
 and Union St back to the High School on 5th Ave for its Homecoming Parade
 on Wednesday October 1, 2014 from 3:00pm to 5:30pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00762 Request by the Girl Scouts of Greater Chicago & NW Indiana to participate in
 the Fall Product Program, October, 2014; Delivery, before Thanksgiving
 November 2014; Annual Cookie Sale Program, January, 2015. Delivery of
 Order Card Sales February 2015 and Cookie Booths from February-May 2015) .
 COMMITTEE RECOMMENDED: APPROVAL PENDING RECEIPT OF
 REQUIREMENTS 3-0 (INFORMATION ONLY)



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Committee of the Whole Agenda - Final-revised September 16, 2014


 14-00764 St. John UCC is requesting the closure of the 300 block of 5th Street on
 Sunday, September 21, 2014 from 11:00 am to 5:00 pm .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00775 For information only, Main Baptist Church is planning a community outreach
 event "Unity in the Community" to be held on Saturday, September 20, 2014
 between 4:00 p.m. and 9:00 p.m .
 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infastructure Committee Met On Monday,
 September 8, 2014 and Reviewed the Following Items:
 14-00753 A Resolution Authorizing the Mayor and City Clerk to enter into an agreement
 with Wills Burke and Kelsey Associates to provide Construction Engineering
 Services for the Charles Harrison Sewer Separation Project.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00678 Discussion and possible committee action on a drainage issue located at 1931
 Sapphire Ln.
 COMMITTEE APPROVAL 3-0 (INFORMATION ONLY)

 MAYOR’S REPORT

 REQUESTS AND REFERRALS

14-00786 Final Plat and Plan for a 238,000 square foot office warehouse facility located
 at 958 Corporate Boulevard, Aurora, Illinois 60502 (Mitutoyo America
 Corporation - 14-00786 / AU02/3-14.038-Fsd/Fpn - ES - Ward 1)

 ADJOURN

 CLOSED SESSION




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 September 16, 2014
 5:00 PM




 ROLL CALL

 The Committee of the Whole was called to order at 5:09 p.m. by Mayor Pro Tem
 Bob O'Connor, and roll was called.
 Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine,
 Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard
 Irvin, and Alderman Bob O'Connor
 Absent 1 - Mayor Tom Weisner


 MINUTES OF THE MEETING OF SEPTEMBER 2, 2014

 14-00761 Approval of the Minutes of the September 2, 2014 Committee of the
 Whole meeting.
 Alderman Hart-Burns moved, seconded by Alderman Irvin, to approve the
 minutes of the Committee of the Whole Meeting held on September 2, 2014.
 Motion carried by voice vote.


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-00572 An Ordinance Amending Ordinance Number 3100, being the Aurora
 Zoning Ordinance and the Zoning Map attached thereto, by Rezoning
 Property located at 311 Locust Street from R-3 One Family Dwelling to
 NC-Neighborhood Commercial .
 Ed Sieben spoke on this item.

 (PLACED ON UNFINISHED BUSINESS)




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final September 16, 2014



 14-00694 An Ordinance Amending Ordinance Number 3100, being the Aurora
 Zoning Ordinance and the Zoning Map attached thereto, by Rezoning
 Property located at 1923 Bilter Road from ORI(S) to PDD Planned
 Development District and Granting a Variance to Parking Stall Width
 Mr. Stein, Representative of the Chicago Outlet Mall spoke briefly on this item.

 Mr. Stein stated that during the expansion discussions of the Outlet mall, parking
 issues were addressed at Community Meetings. They have acquired this lot and will
 put in 349 parking spaces. This parking is for weekends and heavy shopping days.
 Customer only parking on weekdays and possibly employees will use this parking
 depending on the volume of customers.
 Variance for the width of the parking stalls which are consistent with all the parking on
 the site. They want all parking spaces to be uniform.

 Matt Browley, Project Engineer of V3 Companies spoke briefly on Rezoning and
 variances. He stated that with this expansion they were able to put detention for
 sealmaster drive on the mentioned lot opposed to the main lot to obtain more parking
 stalls.
 Mr. Browley stated that going through the process there were drainage concerns,
 construction related.
 He also mentioned that one of the conditions and questions that staff had was to put
 in a left turn lane into the parking lot. They have added that to the plans.
 Project completed by Black Friday.
 (PLACED ON CONSENT AGENDA)


 14-00695 A Resolution Approving the Final Plat and Plan for the 1st Addition to
 Chicago Premium Outlets for a Parking Lot Located at 1923 Bilter
 Road, Aurora, Illinois 60502
 (PLACED ON CONSENT AGENDA)


 14-00698 A Resolution Accepting an Easement for the purpose of signalizing the
 intersection at 1900 Bilter Road .
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final September 16, 2014



 14-00722 An Ordinance Amending Ordinance O06-131 Approving An Expansion
 To The River Edge Redevelopment Zone Known As The "Aurora River
 Zone" In The City Of Aurora Following Notice and Public Hearing In
 Connection Therewith
 Chief Development Officer Bill Wiet spoke on this item.
 In 2007 the City of Aurora applied for and received, and is only 1 of 4 communities
 that achieved the River Edge Community Zone status.

 The other communities that were granted REZ status other than Aurora were Elgin,
 Rockford and East St. Louis. They have similar characteristics, the River towns,
 many challenged environmental sites and therefore along with this designation, there
 was the advantage of Brownfield grant funds which the City received over the past
 several years to do environmental remediation on city owned properties along the
 River in the zone.

 A Pulbic Hearing was opened at the City Council Meeting on September 23, 2014.
 Speakers were heard and then closed.

 (PLACED ON UNFINISHED BUSINESS)


 FINANCE COMMITTEE RECOMMENDATIONS

 14-00641 An Ordinance Amending Chapter 5, Article IV of the City of Aurora
 Code of Ordinances Entitled "Fuel Flowage Charge"
 Chief Development Officer Bill Wiet spoke on this item.
 This request is to approve an amendment to Chapter 5, which is the air craft and
 airport chapter, specifically the flowage charge. The proposed amendment is meant
 to protect fixed space operator tenants at the airport from unreasonable unfair
 competition. There are currently two FBO's at the airport one being Lumanair Aviation
 Services and the other being JA Air center.
 Mr. Wiet noted that the full taxes on fuel at the airport are based on 5 cents per
 gallon. It will not affect the fuel taxes that the city receives.
 (PLACED ON CONSENT AGENDA)


 14-00730 A Resolution to reject the bid from Geneva Construction for the 2014
 Downtown Parking Lot Maintenance Program
 (PLACED ON CONSENT AGENDA)


 14-00732 A Resolution authorizing the purchase of two Morpho Trust live scan
 units.
 (PLACED ON CONSENT AGENDA)


 14-00745 A Resolution to enter into an agreement with the Illinois Emergency
 Services Management Association / Logan County to be a host site for
 five state emergency generators and associated equipment .
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final September 16, 2014



 14-00746 A Resolution to Award the Contract for the City Hall Vault Filling
 Project to Copenhaver Construction, 75 Koppie Drive, Gilberts, IL
 60136 in the amount of $95 ,000.
 (PLACED ON CONSENT AGENDA)


 14-00758 A Resolution Awarding Thorne Electric Inc. the low bid of
 $1,012,099.86 for the Two Way Conversion of New York Street and
 Galena Boulevard east to existing two configuration.
 Traffic Engineer Eric Gallt led a presentation on this item.
 This is the downtown traffic reversal. The first part of this started about two years
 ago. East New York Street Project, this will include conversion E. New York Street
 from one way to two way, Broadway East to Smith Street. Smith Street is where the
 two way configuration is as you came from the East. All on street parking, between
 Root and Smith, will be removed. Left turn lanes on all signal light intersections will
 be added.
 Mr. Gallt presented a spreadsheet that was evaluated during the process, on how the
 existing traffic flows and how the proposed traffic would flow.
 Mr. Gallt stated that one of the biggest comments, that made sense to the public, was
 doing both E New York and Galena at the same time. If Galena is not done at the
 same time, New York Street will be heavily congested.
 He also stated that parking will not be removed on Galena Blvd. except for a few on
 major intersections due to left turn lanes added. Mr. Gallt concluded by stating that
 this project was beneficial and would improve the ease of access to and from the
 downtown area. Will also improve emergency vehicle access to the area as they still
 have to obey the one ways as we take a block to a block and a half off response
 time.
 (PLACED ON UNFINISHED BUSINESS)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 13-00754 A Parking Study of Lawndale Avenue concerning Parking Restrictions,
 Ward 6, Alderman Saville
 (INFORMATION ONLY)


 14-00760 New York Street from Broadway to Smith Street and Galena Boulevard
 from Broadway to Ohio Street Two Way Conversion
 (INFORMATION ONLY)


 13-00762 A Traffic Study for W. Benton St. between W. Downer Pl. and S. Lake
 St. to determine need for SPEED LIMIT signage and appropriate
 TWO-WAY STREET signage on W. Benton St.
 Ward 4, Alderman Donnell
 Ward 6, Alderman Saville
 (INFORMATION ONLY)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final September 16, 2014



 13-00766 A Traffic Study on the north side of Weston Avenue to review the
 existing one-side-of-the-street parking restrictions. Ward 3, Alderman
 Mesiacos
 (INFORMATION ONLY)


 14-00504 A Traffic Study of W. Illinois Avenue and N. Constitution Drive
 intersection for STOP signage. Ward 5, Alderman Peters
 (INFORMATION ONLY)


 14-00598 A Traffic Study for Pedestrian Crosswalk installation on County Line
 Road. Ward 7, Alderman Hart-Burns
 (INFORMATION ONLY)


 14-00659 A Traffic Study for the 400 Block of Oak Avenue. Ward 6, Alderman
 Saville
 (INFORMATION ONLY)


 14-00683 A Traffic Study for the New Haven Avenue and Sheldon Avenue
 intersection.
 Ward 6, Alderman Saville
 (INFORMATION ONLY)


 14-00737 Requesting approval to stage the City's annual Veterans Day Parade
 in downtown Aurora on Tuesday, November 11, 2014 beginning at
 10:15 am.
 (INFORMATION ONLY)


 14-00756 Halloween "Trick or Treat" Hours: Friday, October 31, 2014 from
 4:00pm to 7:30pm.
 (INFORMATION ONLY)


 14-00757 East High School of Aurora is requesting permission to use a block
 area consisting of 5th Ave to Smith Blvd, Smith Blvd to 4th Ave, 4th
 Ave to Union St., and Union St back to the High School on 5th Ave for
 its Homecoming Parade on Wednesday October 1, 2014 from 3:00pm
 to 5:30pm.
 (INFORMATION ONLY)




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final September 16, 2014



 14-00762 Request by the Girl Scouts of Greater Chicago & NW Indiana to
 participate in the Fall Product Program, October, 2014; Delivery,
 before Thanksgiving November 2014; Annual Cookie Sale Program,
 January, 2015. Delivery of Order Card Sales February 2015 and
 Cookie Booths from February-May 2015) .
 (INFORMATION ONLY)


 14-00764 St. John UCC is requesting the closure of the 300 block of 5th Street
 on Sunday, September 21, 2014 from 11:00 am to 5:00 pm .
 (INFORMATION ONLY)


 14-00775 For information only, Main Baptist Church is planning a community
 outreach event "Unity in the Community" to be held on Saturday,
 September 20, 2014 between 4:00 p.m. and 9:00 p.m .
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 14-00753 A Resolution Authorizing the Mayor and City Clerk to enter into an
 agreement with Wills Burke and Kelsey Associates to provide
 Construction Engineering Services for the Charles Harrison Sewer
 Separation Project.
 (PLACED ON CONSENT AGENDA)


 14-00678 Discussion and possible committee action on a drainage issue located
 at 1931 Sapphire Ln.
 (INFORMATION ONLY)




City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final September 16, 2014



 REQUESTS AND REFERRALS

 14-00786 Final Plat and Plan for a 238,000 square foot office warehouse facility
 located at 958 Corporate Boulevard, Aurora, Illinois 60502 (Mitutoyo
 America Corporation - 14-00786 / AU02/3-14.038-Fsd/Fpn - ES -
 Ward 1)
 The above Request and Referral was referred to the Planning and Council and
 Planning Commission.


 ADJOURN

 Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the
 meeting at 5:47 p.m. Motion carried by voice vote.




City of Aurora Page 7