Emergency Telephone System Board  — Naperville, IL
Date: 2018-12-13

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Agenda

 Thursday, December 13, 2018

 3:00 PM




 NPD Community Room


Emergency Telephone System Board
Emergency Telephone System Meeting Agenda December 13, 2018
Board



A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:

1. Update from City of Aurora on Shared Zip Code Agreements


E. NEW BUSINESS:

F. REPORTS:
 18-1056 Approval of the September 13, 2018 ETSB Minutes

 Attachments: September 13, 2018 minutes.pdf

 18-1084 Review of the E911 Surcharge Funds Report: Period of 9/1/18-11/30/18

 Attachments: 12 13 18 E-911 surcharge report.pdf

 18-1085 Approval of the Naperville Expenditures for Reimbursement Report: Period
 of 9/1/18-11/30/18
 Attachments: E911 Fund Reimb 2018-09-01 to 2018-11-30 packet materials.pdf

 18-1088 Approval of the budget transfer from E911 Funds to the City of Naperville
 General Fund
 Attachments: 09 01 18 to 11 30 18 transfer memo to ETSB.pdf

 18-1089 Approval of the Aurora Expenditures for Reimbursement Report: Period of
 9/1/18-11/30/18
 Attachments: Aurora reimbursement request 09 01 18 - 11 30 18.pdf

 18-1090 Approval of withdrawl from E911 Funds to the City of Aurora

 Attachments: Aurora reimbursement memo.pdf

 18-1091 Approval of the 2019 Meeting Schedule

 Attachments: 2019 meeting schedule.pdf


G. COMMUNICATIONS:




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Emergency Telephone System Meeting Agenda December 13, 2018
Board



 1. City of Naperville

 2. City of Aurora

 3. City of North Aurora


H. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 3 Printed on 12/10/2018

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Thursday, December 13, 2018

 3:00 PM



 NPD Community Room



Emergency Telephone System Board
Emergency Telephone System Meeting Minutes - Final December 13, 2018
Board

A. CALL TO ORDER:

 Chief Marshall called the meeting to order at 3:03 PM.

B. ROLL CALL:

 Naperville Members Present:
 Board Chairman and Police Chief Robert Marshall
 Fire Chief Mark Puknaitis
 Emergency Comm. Mgr. Kalah Considine
 Councilwoman Rebecca Boyd-Obarski
 Resident Richard Fowler
 Resident Mark McGee

 Aurora Members Present:
 Police Deputy Chief Keefe Jackson (Voting Proxy for APD Chief Kristen Ziman)
 Fire Chief Gary Krienitz
 Emergency Comm. Mgr. Jacqueline Hobday (Non-voting, replaced Curtis
 Nekovar)
 Alderman Carl Franco
 Resident Ken Van Andel
 North Aurora Fire Chief David Fisher

 Also Present:
 Jill Bridges, Admin. Assistant II
 Rodney Philgren, Harris Communications
 Mike Doerzaph, Aurora Police Commander


 Present 11 - Kenneth VanAndel, Kalah Considine, David Fisher, Richard Fowler, Carl Franco,
 Gary Krienitz, Robert Marshall, Mark McGee, Rebecca Obarski, Mark Puknaitis,
 and Kristen Ziman
 Absent 1- Curtis Nekovar


C. PUBLIC FORUM:

D. OLD BUSINESS:

1. Update from City of Aurora on Shared Zip Code Agreements

 Jackson stated that Aurora is pursuing agreements with four counties to
 propose revised percentages for Aurora surcharge money allocation. Aurora
 and Naperville legal departments are reviewing the state statute. Aurora plans to
 present revised figures to counties. Approval of agreements may need a
 special meeting of the ETSB.

E. NEW BUSINESS:

F. REPORTS:

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Emergency Telephone System Meeting Minutes - Final December 13, 2018
Board


 Approval of the September 13, 2018 ETSB Minutes

 A motion was made by Franco to approve the minutes for the September 13, 2018
 meeting, seconded by Boyd-Obarski. The motion carried with a unanimous voice
 vote.

 Review of the E911 Surcharge Funds Report: Period of 9/1/18-11/30/18

 Marshall referenced the receipts collected during the period of September 1, 2018 through
 November 31, 2018 totaling $1,137,482.31 from the E911 surcharge funds. These
 receipts have been deposited in the Naperville E911 fund; $796,022.17 allocated to
 Naperville and $341,460.14 to Aurora.

 Approval of the Naperville Expenditures for Reimbursement Report: Period of
 9/1/18-11/30/18
 A motion was made by Franco to approve the Naperville Expenditures for
 Reimbursement from the E911 Fund totaling $676,536.55, seconded by Van Andel.
 The motion carried with a unanimous voice vote.

 Approval of the budget transfer from E911 Funds to the City of Naperville General Fund

 A motion was made by Fowler to approve the budget transfer from the E911 Fund
 to the City of Naperville General Fund totaling $796,022.17, seconded by Franco.
 The motion carried with a unanimous voice vote.

 Approval of the Aurora Expenditures for Reimbursement Report: Period of
 9/1/18-11/30/18
 A motion was made by Franco to approve the Aurora Expenditures for
 Reimbursement from the E911 Fund totaling $1,072,720.30, seconded by Van
 Andel. The motion carried with a unanimous voice vote.

 Approval of withdrawl from E911 Funds to the City of Aurora

 A motion was made by Fowler to approve the withdrawal from the E911 Fund to
 the City of Aurora totaling $158,720.00, seconded by Van Andel. The motion
 carried with a unanimous voice vote.

 Approval of the 2019 Meeting Schedule

 Chairman Marshall referenced the 2019 ETSB Meeting Schedule. A revised schedule was
 provided noting the year 2019 for the meeting dates, not 2018.

 A motion was made by Boyd-Obarski to approve the 2019 Meeting Schedule as
 presented at the meeting, seconded by Van Andel. The motion carried with a
 unanimous voice vote.

G. COMMUNICATIONS:

 1. City of Naperville

 1. Naperville is at full staff for Telecommunicators.
 2. RapidSOS: Naperville plans to deploy this service in January.

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Emergency Telephone System Meeting Minutes - Final December 13, 2018
Board

 3. Information from the IPSTA Conference:
 · Four Illinois counties that do not have 911 service
 · The State RFP for NextGen911 RFP should be out soon for review. All
 emergency phones systems are required to be upgraded to accept NextGen 911 by
 7/2020 in order for this service is to be deployed by regions and running state -wide
 by 12/2020. A plan is in place to provide statewide NextGen911 equipment pricing
 with several major providers.
 · Aurora and Naperville met with three phone system vendors together and will
 have the vendors out locally to demo the products for both departments
 · The state is requiring regional certified Data Steward/Data Maintainer for
 NextGen911
 · State still working on a certification for Telecommunicators
 · $8.7 million in grant funds are available for NextGen911 in 2019
 4. There are changes to the Annual Financial Report requirements. Considine will
 communicate with Hobday to complete this report.



 2. City of Aurora

 Jacqueline Hobday is the new Emergency Communications Manager for Aurora. She has
 replaced Curtis Nekovar and is included on the board as a non-voting member for Aurora.

 3. City of North Aurora

 Chief Fisher inquired as to how North Aurora could obtain a listing of all phone numbers in
 his jurisdiction to update their database. Considine responded that Everbridge,
 Naperville’s vendor, provides the land lines through the white pages, however cellular
 companies would not provide client listings.

H. ADJOURNMENT:
 With no further business to come before the board, a motion was made by
 Franco to adjourn the meeting at 3:37 PM, seconded by Fowler. The motion
 carried with a unanimous voice vote.



 /S/ Jill Bridges
 Jill Bridges
 Administrative Assistant II
 Office of the Chief of Police




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