HR Committee — Burlington, VT
Date: 2025-11-21
Time: 08:00

Friday, November 21, 2025, 8:00 AM, HR Conference Room, 200 Church St.,
 Burlington, VT

8:00 am, Sharon Bushor Conference Room, 149 Church St., Burlington, VT OR Remotely via ZOOM:
Please click the link below to join the webinar:
Zoom Link: https://zoom.us/j/94820907375?pwd=ZWdzWk5KTGp5K29vZ1dEd2dLaU9jQT09
Meeting ID: 948 2090 7375
Passcode: 616429
[IGNORE_INDENT]
 1. Approve Agenda & Minutes
 Subject 1.1. Approve Meeting Agenda
 Meeting November 21, 2025 - HRPC 11/21/2025 - Friday, November 21, 2025, 8:00 AM, HR
 Conference Room, 200 Church St., Burlington, VT


 Category 1. Approve Agenda & Minutes

 Department Human Resources


 Type

 Recommended Action

 Subject 1.2. Approve Minutes from 9.18.25 Meeting
 Meeting November 21, 2025 - HRPC 11/21/2025 - Friday, November 21, 2025, 8:00 AM, HR
 Conference Room, 200 Church St., Burlington, VT


 Category 1. Approve Agenda & Minutes

 Department Human Resources


 Type

 Recommended Action

2. Public Forum

3. Remote Work Policy
 Subject 3.1. Review/Discuss updates to the Remote Work Policy
 Meeting November 21, 2025 - HRPC 11/21/2025 - Friday, November 21, 2025, 8:00 AM, HR
 Conference Room, 200 Church St., Burlington, VT


 Category 3. Remote Work Policy

 Department Human Resources


 Type
  Recommended Action

4. Discussion - Q&A

5. Other Committee Business

6. Adjournment
  Subject 6.1. Motion to adjourn
  Meeting November 21, 2025 - HRPC 11/21/2025 - Friday, November 21, 2025, 8:00 AM, HR
 Conference Room, 200 Church St., Burlington, VT


  Category 6. Adjournment

  Department Council and Board


  Type

  Recommended Action

7. Informational and Non-Discrimination Statements

 The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious
 affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity,
 marital status, veteran status, disability, HIV positive status, crime victim status or genetic information. The City
 is also committed to providing proper access to services, facilities and employment opportunities. The programs
 and services of the City of Burlington are accessible to people with disabilities. Individuals who require special
 arrangements, auxiliary aid, service for effective communication, or a modification of policies or procedures to
 participate in a program, service, or activity of the City of Burlington, should contact the office of the Title II
 Burlington ADA Coordinator at 802-865-7000 as soon as possible but no later than 48 hours before the scheduled
 event.

Friday, November 21, 2025, 8:00 AM, HR Conference Room, 200 Church St.,
 Burlington, VT

8:00 am, Sharon Bushor Conference Room, 149 Church St., Burlington, VT OR Remotely via ZOOM:
Please click the link below to join the webinar:
Zoom Link: https://zoom.us/j/94820907375?pwd=ZWdzWk5KTGp5K29vZ1dEd2dLaU9jQT09
Meeting ID: 948 2090 7375
Passcode: 616429
[IGNORE_INDENT]
 1. Approve Agenda & Minutes
 Subject 1.1. Approve Meeting Agenda
 Meeting November 21, 2025 - HRPC 11/21/2025 - Friday, November 21, 2025, 8:00 AM, HR
 Conference Room, 200 Church St., Burlington, VT


 Category 1. Approve Agenda & Minutes

 Department Human Resources


 Type

 Recommended Action

 Subject 1.2. Approve Minutes from 9.18.25 Meeting
 Meeting November 21, 2025 - HRPC 11/21/2025 - Friday, November 21, 2025, 8:00 AM, HR
 Conference Room, 200 Church St., Burlington, VT


 Category 1. Approve Agenda & Minutes

 Department Human Resources


 Type

 Recommended Action

2. Public Forum

3. Remote Work Policy
 Subject 3.1. Review/Discuss updates to the Remote Work Policy
 Meeting November 21, 2025 - HRPC 11/21/2025 - Friday, November 21, 2025, 8:00 AM, HR
 Conference Room, 200 Church St., Burlington, VT


 Category 3. Remote Work Policy

 Department Human Resources


 Type



 Page 1 of 4
  Recommended Action

4. Discussion - Q&A

5. Other Committee Business

6. Adjournment
  Subject 6.1. Motion to adjourn
  Meeting November 21, 2025 - HRPC 11/21/2025 - Friday, November 21, 2025, 8:00 AM, HR
 Conference Room, 200 Church St., Burlington, VT


  Category 6. Adjournment

  Department Council and Board


  Type

  Recommended Action

7. Informational and Non-Discrimination Statements

 The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious
 affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity,
 marital status, veteran status, disability, HIV positive status, crime victim status or genetic information. The City
 is also committed to providing proper access to services, facilities and employment opportunities. The programs
 and services of the City of Burlington are accessible to people with disabilities. Individuals who require special
 arrangements, auxiliary aid, service for effective communication, or a modification of policies or procedures to
 participate in a program, service, or activity of the City of Burlington, should contact the office of the Title II
 Burlington ADA Coordinator at 802-865-7000 as soon as possible but no later than 48 hours before the scheduled
 event.




 Page 2 of 4
 Thursday, September 18, 2025, 8:30 AM, HR Conference Room, 200 Church St.,
 Burlington, VT

 8:30 am, HR Conference Room, 200 Church St., Burlington, VT OR Remotely via ZOOM:
 Please click the link below to join the webinar:
 Zoom Link: https://zoom.us/j/94820907375?pwd=ZWdzWk5KTGp5K29vZ1dEd2dLaU9jQT09
 Meeting ID: 948 2090 7375
 Passcode: 616429

 In Attendance:
 Councilor Sarah Carpenter, Committee Chair (SC)
 Councilor Marek Broderick (MB)
 Councilor Melo Grant (MG)
 HR Acting Director, Lynn Reagan (LR)

 Others in Attendance:
 Meaghan Diffenderfer, HR Administrative Coordinator

 Meeting called to order by Chair Carpenter, 8:40 am



 1. Approve Agenda & Minutes
 1.1. Approve Agenda
 MB moves to approve the agenda
 MG seconds
 All in favor so moved and approved


1.2. Approve minutes from 7/14/2025 meeting

 MB moves to approve the agenda
 MG seconds
 All in favor so moved and approved

2. Public Forum

 none

3. Review/Discuss Discipline Procedures

SC introduced to the topic: an open discussion around the discipline procedures in the City.


LR gave an overview of the progressive discipline policy as outlined in the PPM and Union Contracts. She outlined the
number of departments and amount of disciplinary meetings in the last 3 months.


Councilors ask clarifying questions around trainings provided by the City, documentation done by management and the
HR team, and types of discipline most commonly issued.

MOTION by Councilor MB, SECOND by Councilor MG, to find that premature general public knowledge of labor relations
and employee grievances would clearly place the City at a substantial disadvantage because the City risks disclosing
confidential personnel matters in public.

 Page 3 of 4
MOTION by Councilor MB, SECOND by Councilor MG, that based on the finding of substantial disadvantage, the Council
enter into executive session to hear the grievance under the provisions of 1 V.S.A. 313(a)(1)(B) and (D), to include all
committee members, Acting Director Lynn Reagan, and committee admin Meaghan Diffenderfer.



 4. Executive Session
Committee discussed concerns that came up during a grievance hearing on 7/14/25.

MB moves to exit exec session
MG seconds.
All in favor, so moved and approved.


4. Other Committee Business

Next meeting Thursday 10/9/25 at 8:30 am.

 6. Adjournment
MB moves to adjourn
MG seconds
All in favor, so moved and approved


 7. Informational and Non-Discrimination Statements

 The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious
 affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity,
 marital status, veteran status, disability, HIV positive status, crime victim status or genetic information. The City
 is also committed to providing proper access to services, facilities and employment opportunities. The programs
 and services of the City of Burlington are accessible to people with disabilities. Individuals who require special
 arrangements, auxiliary aid, service for effective communication, or a modification of policies or procedures to
 participate in a program, service, or activity of the City of Burlington, should contact the office of the Title II
 Burlington ADA Coordinator at 802-865-7000 as soon as possible but no later than 48 hours before the scheduled
 event.




 Page 4 of 4