Finance Committee — Aurora, IL
Date: 2019-04-23

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Alderman Bob O'Connor,
 Chairman
 Tuesday Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 April 23, 2019 Alderman Rick Mervine, Alternate

 3:00 PM



CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

19-0307 Approval of the minutes of the Finance Committee meeting held on April 9, 2019 .

 PUBLIC COMMENT

 AGENDA

19-0325 An Ordinance amending the annual budget for the fiscal year beginning January 1,
 2018 and ending December 31, 2018 (Amendment #2 for the 2018 fiscal year)

19-0269 A Resolution to accept the proposal from Segway, Inc, 14 Technology Drive,
 Bedford, New Hampshire, for the purchase of two Segway SE-3 Patrollers (Police)
 for the Aurora Police Department .

19-0275 A Resolution requesting approval to purchase BenTek Master Software as a
 Service (SaaS) as our Benefits Enrollment and Administration Software, including
 licenses, payroll integration and services in the amount not to exceed $75,000 .

19-0297 A Resolution authorizing the Director of Purchasing to purchase a new valve
 maintenance trailer from E.H. Wachs of Lincolnshire, IL .

19-0299 A Resolution Authorizing Trotsky Investigative Polygraph, Inc. as the Provider for
 Services of Pre-employment Polygraph Assessments through December 31,
 2019.
19-0301 A Resolution Authorizing Stanard and Associates as the Provider for Services of
 Pre-Employment Psychological Assessments through December 31, 2019.
19-0308 A Resolution authorizing a Change Order for Crowe Horwath, LLP, Oak Brook,
 Illinois for the Public Safety Hexagon CAD/RMS project in the amount of
 $334,500.00.


City of Aurora Page 1 Printed on 4/19/2019
Finance Committee Agenda - Final April 23, 2019


19-0313 A Resolution Authorization to Accept the bid from Superior Asphalt Materials LLC,
 North Aurora, IL for the Citywide Asphalt Purchase Program .

19-0317 A Resolution Authorizing Exterior Repairs To The Elmslie Building Located At 1 S.
 Broadway, Aurora, Illinois .

19-0326 A Resolution authorizing the Director of Purchasing to enter into agreements with
 Alarm Detection Systems, Inc, 1111 Church Road, Aurora, IL 60505 not to exceed
 $82,655 for smoke detection and security systems at four City Buildings including
 the Development Services Center (DSC) located at 77 S. Broadway.

19-0329 A Resolution Authorizing expenditures in excess of $25,000 for purchase and
 installation of helical piers for observation decks for Mastodon Island from Techno
 Metal Post Illiana LLC, Chicago, IL .

19-0333 A Resolution Authorizing the Purchase of Pollution Liability Insurance for the
 Period of March 31, 2019 through March 31, 2022 .

19-0314 A Resolution Authorization the Purchase of Bulk Rock Salt in the Amount of $82.96
 per ton for the 2019-2020 Winter Season from Compass Minerals America Inc.
 Overland Park, Kansas

19-0335 Approval of a motion authorizing Tax Increment Finance District (TIF) Feasibility
 Studies - Broadway and Galena/UEP Aurora LLC, Benton River St./80 S. River
 LLC and Ogden and 75th Street/Town Center Associates LLC, using the services
 of Kane McKenna.

 RETURNED ITEMS

 19-0265 A Resolution requesting approval to procure professional services for IT Risk
 Assessment, development of National Institute of Standards and Technology
 (NIST) 800-53-1 Policies and Incident Response Plan to heighten the security of
 the information systems and critical infrastructure used within the City of Aurora
 government. Total amount will not exceed $86 ,000.

 HELD

19-0285 A Resolution Authorizing the Mayor to Execute an Intergovernmental Agreement
 with the Board of Education of East Aurora School District No. 131, Kane County,
 Illinois regarding the relocation of the District's Administrative Offices .

 PENDING

19-0174 A Resolution authorizing the Director of Purchasing to establish a purchase order
 with Core and Main for the purchase of Sensus Omni Water Meters .

ADJOURNMENT:



City of Aurora Page 2 Printed on 4/19/2019
Finance Committee Agenda - Final April 23, 2019


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 3 Printed on 4/19/2019

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Tuesday
 April 23, 2019
 3:00 PM



 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:09 p.m.


 ROLL CALL

 Present: 2 - Chairperson Bob O'Connor and Vice Chair Edward Bugg


 OTHERS PRESENT

 John Davis, Fox Valley Developers, LLC; Susannah Heitger, Crowe, LLC; Bob
 Dobis, Crowe, LLC: Steve Lord, Beacon News; Michael Poulakidas, Poulakidas
 Law Office; Dr. Jennifer Norrell, District 131; Annette Johnson, East Aurora
 School Board;

 City of Aurora: Lt. William Hull, APD; Shanita Thompson, IT; Eric Schoeny,
 Water & Sewer; Gio Santana, Parks; Mike Houston, Water & Sewer; Stacey
 Hamling, Budget; Craig Webber, COA; Timothy Forbes, Street Dept.; Jolene
 Coulter, Purchasing; Jim Birchall, Central Services; LaDonna Carr, Human
 Resources; Alisia Lewis, Human Resources; Ian Wade, Engineering; Alex
 Alexandrou, Mayor's Office; Alderman William Donnell, Ward 4; Marty Lyons,
 Finance; Alderman Rick Mervine, Ward 8; David Dibo, Economic Development;
 Steve McLean, IT; Ken Schroth, Engineering; Marissa Spencer, Law Dept.;
 Shelly Windett, Aldermen's Office

 APPROVAL OF MINUTES

 19-0307 Approval of the minutes of the Finance Committee meeting held on April
 9, 2019.
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 the minutes be accepted and filed. The motion carried.

 Ayes: 3




City of Aurora Page 1
Finance Committee Meeting Minutes - Final April 23, 2019



 PUBLIC COMMENT

 None


 AGENDA

 19-0325 An Ordinance amending the annual budget for the fiscal year beginning
 January 1, 2018 and ending December 31, 2018 (Amendment #2 for the
 2018 fiscal year)
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0335 Approval of a motion authorizing Tax Increment Finance District (TIF)
 Feasibility Studies - Broadway and Galena/UEP Aurora LLC, Benton
 River St./80 S. River LLC and Ogden and 75th Street/Town Center
 Associates LLC, using the services of Kane McKenna .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0269 A Resolution to accept the proposal from Segway, Inc, 14 Technology
 Drive, Bedford, New Hampshire, for the purchase of two Segway SE-3
 Patrollers (Police) for the Aurora Police Department .
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0275 A Resolution requesting approval to purchase BenTek Master Software
 as a Service (SaaS) as our Benefits Enrollment and Administration
 Software, including licenses, payroll integration and services in the
 amount not to exceed $75,000 .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0299 A Resolution Authorizing Trotsky Investigative Polygraph, Inc. as the
 Provider for Services of Pre-employment Polygraph Assessments
 through December 31, 2019.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3

City of Aurora Page 2
Finance Committee Meeting Minutes - Final April 23, 2019



 19-0301 A Resolution Authorizing Stanard and Associates as the Provider for
 Services of Pre-Employment Psychological Assessments through
 December 31, 2019.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0297 A Resolution authorizing the Director of Purchasing to purchase a new
 valve maintenance trailer from E.H. Wachs of Lincolnshire, IL .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0308 A Resolution authorizing a Change Order for Crowe Horwath, LLP, Oak
 Brook, Illinois for the Public Safety Hexagon CAD/RMS project in the
 amount of $334,500.00 .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0313 A Resolution Authorization to Accept the bid from Superior Asphalt
 Materials LLC, North Aurora, IL for the Citywide Asphalt Purchase
 Program.
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0314 A Resolution Authorization the Purchase of Bulk Rock Salt in the Amount
 of $82.96 per ton for the 2019-2020 Winter Season from Compass
 Minerals America Inc. Overland Park, Kansas
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0317 A Resolution Authorizing Exterior Repairs To The Elmslie Building
 Located At 1 S. Broadway, Aurora, Illinois .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3




City of Aurora Page 3
Finance Committee Meeting Minutes - Final April 23, 2019



 19-0326 A Resolution authorizing the Director of Purchasing to enter into
 agreements with Alarm Detection Systems, Inc, 1111 Church Road,
 Aurora, IL 60505 not to exceed $82,655 for smoke detection and security
 systems at four City Buildings including the Development Services
 Center (DSC) located at 77 S. Broadway.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0329 A Resolution Authorizing expenditures in excess of $25,000 for purchase
 and installation of helical piers for observation decks for Mastodon Island
 from Techno Metal Post Illiana LLC, Chicago, IL .
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0333 A Resolution Authorizing the Purchase of Pollution Liability Insurance for
 the Period of March 31, 2019 through March 31, 2022 .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0265 A Resolution requesting approval to procure professional services for IT
 Risk Assessment, development of National Institute of Standards and
 Technology (NIST) 800-53-1 Policies and Incident Response Plan to
 heighten the security of the information systems and critical infrastructure
 used within the City of Aurora government. Total amount will not exceed
 $86,000.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be tabled. The motion carried.

 Ayes: 3


 19-0285 A Resolution Authorizing the Mayor to Execute an Intergovernmental
 Agreement with the Board of Education of East Aurora School District
 No. 131, Kane County, Illinois regarding the relocation of the District's
 Administrative Offices.
 Alderman Mesiacos left the meeting at 4:27 p.m.

 A motion was made by Alderman Bugg, seconded by Chairperson O'Connor,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 2

 Abstain: 1


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Finance Committee Meeting Minutes - Final April 23, 2019



 19-0174 A Resolution authorizing the Director of Purchasing to establish a
 purchase order with Core and Main for the purchase of Sensus Omni
 Water Meters.
 A motion was made by Alderman Bugg, seconded by Chairperson O'Connor,
 that this agenda item be tabled. The motion carried.

 Ayes: 2


 ADJOURNMENT:

 A motion was made by Alderman Bugg, seconded by Chairperson O'Connor,
 that this meeting be adjourned. The motion carried. Chairman O'Connor
 adjourned the meeting at 5:13 p.m.

 Ayes: 2


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 5