Finance Committee — Aurora, IL
Date: 2019-03-12

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final-revised Alderman Bob O'Connor,
 Chairman
 Tuesday Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 March 12, 2019 Alderman Rick Mervine, Alternate

 3:00 PM



CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

19-0161 Approval of the minutes of the Finance Committee meeting held on February 26,
 2019.

 PUBLIC COMMENT

 AGENDA

19-0189 An Ordinance Proposing the Establishment of a Special Service Area Number
 #197, Aurora University 2nd Resubdivision, (347 S. Gladstone Avenue) Aurora,
 Illinois, Kane County and providing for a public hearing and other procedures in
 connection therewith.

19-0190 An Ordinance Proposing the Establishment of a Special Service Area Number
 #198, Butterfield Phase II, Unit 4B, Lots 19, 401, 403, (Vacant Lots: 2350 Frieder
 Lane) Aurora, Illinois, DuPage County and providing for a public hearing and other
 procedures in connection therewith .

19-0197 An Ordinance Designating the City of Aurora Downtown Tax Increment Financing
 District 9 (Stolp Avenue - Downtown Area) Redevelolpment Project Area .

19-0200 An Ordinance adopting Tax Increment Financing for the City of Aurora Downtown
 Tax Increment Financing District 9 (Stolp Avenue - Downtown Area) .

18-0903 A Resolution Authorizing the Director of Purchasing to Execute the Engineering
 Services Agreement in the amount of $52,801.28 with HR Green, Inc. for the
 Paramount Riverwalk Promenade Project Phase II Engineering .

19-0154 A Resolution to award the rental of crowd control barricades for parades to United
 Rent-A-Fence, Addison, IL .


City of Aurora Page 1 Printed on 3/8/2019
Finance Committee Agenda - Final-revised March 12, 2019


19-0157 A Resolution requesting approval for the Innovation and Core Services
 Department to submit a grant application to the Kane County Grand Victoria
 Riverboat Fund, seeking $35,709 for laptop computers and other technology for
 the soon-to-open Thrive Collaborative Center .

19-0158 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 in the amount of
 $676,625.00 for the 2019 Citywide Pavement Patching for Water and Sewer
 Maintenance.

19-0159 A Resolution authorizing the purchase of video surveillance camera related
 hardware, software and professional installation services for the Aldermen’s
 Offices under a National IPA purchasing contract in the amount of $29,825 with
 CDW-G Corporation of Vernon Hills, IL .

19-0175 A Resolution the Acceptance of Bid Pricing from Contractors for the Mowing
 Landscape Maintenance for Several City Departments (Bid 19-01) for a Two Year
 Contract with a one year optional extension.

19-0186 A Resolution Authorizing the purchase of one (1) additional and nine (9)
 replacement vehicles for the City of Aurora fleet.

19-0187 A Resolution authorizing the Director of Purchasing to enter into agreements with
 Crescent Electric Supply, 517 S River Street, Aurora, IL and SolarMax LED, Inc.,
 3080 12th St, Riverside, CA 92507 in the amounts of $173,582.00 and
 $66,850.74, respectively, for the purchase of LED Street Lights .

19-0183 An Ordinance Approving the City of Aurora Downtown Tax Increment Financing
 District 9 (Stolp Avenue - Downtown Area) Redevelopment Project Area,
 Redevelopment Plan and Project .

 HELD

19-0149 A Resolution Ratifying Payment to Point B Communications for Public Relations,
 Marketing, Branding and Communications Services for Services Rendered in
 2018.
 PENDING

19-0092 An Ordinance Authorizing the Termination of an Existing Land Lease with BNB
 Limited Liability Company and the Execution of a New Lease of Real Estate
 Agreement between the City of Aurora and Highgate Aviation, Inc. for Lease of
 Real Estate at the Aurora Municipal Airport.

ADJOURNMENT:




City of Aurora Page 2 Printed on 3/8/2019
Finance Committee Agenda - Final-revised March 12, 2019


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 3 Printed on 3/8/2019

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Tuesday
 March 12, 2019
 3:00 PM
 Alderman Bob O'Connor, Chairman
 Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 Alderman Rick Mervine, Alternate


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:12 p.m.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alt - Alderman Rick
 Mervine
 Absent: 1 - Alderman Ted Mesiacos


 OTHERS PRESENT

 Patty Smith; Steve Lord, Beacon News

 City of Aurora: Chris Lirot, Engineering; Ian Wade, Engineering; Gina Moga,
 Special Events; Sandy Strueber, Aldermen's Office; Tim Forbes, Street
 Maintenance; Eric Schoeny, Water and Sewer; Gio Santana, Parks and
 Recreation Administration; Jim Birchall, Fleet, Equipment Services; Derrick
 Winston, Fleet, Equipment Services; Marty Lyons, Finance Department
 Administration; Alex Voigt, Mayor's Office; Ken Schroth, Engineering; Mike
 Pegues, Management Information Technology; John Russell, Public
 Information; John Curley, Development Services; Marissa Spencer, Law
 Department; Jolene Coulter, Purchasing; Clayton Muhammad, Mayor's Office;
 Shelly Windett, Aldermen's Office

 APPROVAL OF MINUTES

 19-0161 Approval of the minutes of the Finance Committee meeting held on
 February 26, 2019.
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that the minutes be accepted and filed. The motion carried.

 Ayes: 3




City of Aurora Page 1
Finance Committee Meeting Minutes - Final March 12, 2019



 PUBLIC COMMENT


 AGENDA

 19-0189 An Ordinance Proposing the Establishment of a Special Service Area
 Number #197, Aurora University 2nd Resubdivision, (347 S. Gladstone
 Avenue) Aurora, Illinois, Kane County and providing for a public hearing
 and other procedures in connection therewith.
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0190 An Ordinance Proposing the Establishment of a Special Service Area
 Number #198, Butterfield Phase II, Unit 4B, Lots 19, 401, 403, (Vacant
 Lots: 2350 Frieder Lane) Aurora, Illinois, DuPage County and providing
 for a public hearing and other procedures in connection therewith .
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0197 An Ordinance Designating the City of Aurora Downtown Tax Increment
 Financing District 9 (Stolp Avenue - Downtown Area) Redevelolpment
 Project Area.
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0200 An Ordinance adopting Tax Increment Financing for the City of Aurora
 Downtown Tax Increment Financing District 9 (Stolp Avenue - Downtown
 Area).
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0183 An Ordinance Approving the City of Aurora Downtown Tax Increment
 Financing District 9 (Stolp Avenue - Downtown Area) Redevelopment
 Project Area, Redevelopment Plan and Project .
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3




City of Aurora Page 2
Finance Committee Meeting Minutes - Final March 12, 2019



 18-0903 A Resolution Authorizing the Director of Purchasing to Execute the
 Engineering Services Agreement in the amount of $52,801.28 with HR
 Green, Inc. for the Paramount Riverwalk Promenade Project Phase II
 Engineering.
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0154 A Resolution to award the rental of crowd control barricades for parades
 to United Rent-A-Fence, Addison, IL .
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0157 A Resolution requesting approval for the Innovation and Core Services
 Department to submit a grant application to the Kane County Grand
 Victoria Riverboat Fund, seeking $35,709 for laptop computers and other
 technology for the soon-to-open Thrive Collaborative Center .
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0158 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with Geneva Construction Co., P.O. Box 998, Aurora, IL
 60507-0998 in the amount of $676,625 .00 for the 2019 Citywide
 Pavement Patching for Water and Sewer Maintenance .
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0159 A Resolution authorizing the purchase of video surveillance camera
 related hardware, software and professional installation services for the
 Aldermen’s Offices under a National IPA purchasing contract in the
 amount of $29,825 with CDW-G Corporation of Vernon Hills, IL .
 A motion was made by Alt - Alderman Mervine, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3




City of Aurora Page 3
Finance Committee Meeting Minutes - Final March 12, 2019



 19-0175 A Resolution the Acceptance of Bid Pricing from Contractors for the
 Mowing Landscape Maintenance for Several City Departments (Bid
 19-01) for a Two Year Contract with a one year optional extension.
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0186 A Resolution Authorizing the purchase of one (1) additional and nine (9)
 replacement vehicles for the City of Aurora fleet.
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0187 A Resolution authorizing the Director of Purchasing to enter into
 agreements with Crescent Electric Supply, 517 S River Street, Aurora, IL
 and SolarMax LED, Inc., 3080 12th St, Riverside, CA 92507 in the
 amounts of $173,582.00 and $66,850.74, respectively, for the purchase
 of LED Street Lights.
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 19-0149 A Resolution Ratifying Payment to Point B Communications for Public
 Relations, Marketing, Branding and Communications Services for
 Services Rendered in 2018.
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 PENDING

 19-0092 An Ordinance Authorizing the Termination of an Existing Land Lease with
 BNB Limited Liability Company and the Execution of a New Lease of
 Real Estate Agreement between the City of Aurora and Highgate
 Aviation, Inc. for Lease of Real Estate at the Aurora Municipal Airport.
 A motion was made by Alderman Bugg, seconded by Alt - Alderman Mervine,
 that this agenda item be placed on the Agenda. The motion carried.

 Ayes: 3




City of Aurora Page 4
Finance Committee Meeting Minutes - Final March 12, 2019



 ADJOURNMENT:

 A motion was made by Alt - Alderman Mervine, seconded by Alderman Bugg,
 that this meeting be adjourned. The motion carried. Chairman O'Connor
 adjourned the meeting at 4:18 p.m.

 Ayes: 3


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 5