Committee of the Whole — Aurora, IL
Date: 2015-11-03

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 November 03, 2015
 5:00 PM


 CALL TO ORDER

 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, OCTOBER 20, 2015 COMMITTEE OF
 THE WHOLE MEETING
 15-00958
 Approval of the Tuesday, October 20, 2015 Committee of the Whole Meeting
 Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, October 29, 2015 and
 Reviewed the Following Items:
 15-00596 A Resolution Approving the Final Plat for Eola Crossing 4th Resubdivision,
 being Vacant Land located at 2360 and 2390 S. Eola Road
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00597 An Ordinance Granting a Special Use Permit for a Special Purpose
 Recreational Use and Granting a Parking Variance on Lot 1 of Eola Crossing
 4th Resubdivision
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00839 An Ordinance Establishing a Special Use Planned Development, Approving the
 West Aurora High School Campus Plan Description and Amending Ordinance
 Number 3100, being the Aurora Zoning Ordinance and the Zoning Map
 attached thereto, to an underlying zoning of P Park and Recreation District for
 the property located at 1201 W New York Street
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00947 A Resolution Approving a Final Plan for West Aurora High School Campus
 located at 1201 W New York Street
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final November 3, 2015


 15-00908 A Resolution Approving the 2016 Annual Action Plan Funding
 Recommendations - Community Development Block Grant (CDBG) and HOME
 Investment Partnership Act Programs (HOME) .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00918 An Ordinance Authorizing the Execution of the 2015 Addendum to the
 Jurisdictional Boundary Line Agreement Amendment between the City of
 Aurora and the Village of North Aurora
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, October 27, 2015 and Reviewed the
 Following Items:
 15-00877 A Resolution authorizing the purchase of Panasonic semi-rugged laptops and
 related hardware and software for the Aurora Police Department in the amount
 not to exceed $525,000 from CDS Office Technologies of Itasca, Illinois and
 related vendors.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00922 A Resolution entering into an agreement with Advent Systems, Inc. to add
 security cameras at the North end of the Lincoln Avenue parking lot and
 pedestrian tunnel in the amount of $33,568.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00935 A Resolution Amending resolution R13-263 with Crowe Horwath, LLP, Oak
 Brook Illinois for an additional amount of $65,000.00 for the Technical Services
 and MIS Divisions.
 COMMITTEE RECOMMENDED: NO RECOMMENDATION 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

The Government Operations Committee Met On Tuesday, October 27, 2015 and
Reviewed the Following Items:
 15-00920 Charitable Campaign Permit request from the Salvation Army for their Red
 Kettle Campaign 2015 to be held November 13 through December 24, 2015
 between the hours of 8:00 a.m. and 8:00 p.m. each day, excluding Sundays
 and Thanksgiving Day, at various businesses throughout the Aurora
 Community
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)




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Committee of the Whole Agenda - Final November 3, 2015



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, October
 26, 2015 and Reviewed the Following Items:
 15-00943 A Resolution for acceptance of improvements and waiving the maintenance
 period for the FVPD Virgil Gilman Trail Bridge at Galena Blvd. .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00944 A Resolution for acceptance of improvements and waiving the maintenance
 period for EASD No. 103 Kindergarten Center - 250 E. Indian Trail .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 15-00946 A Resolution Appointing Joshua Pfeuffer and Juan Reyna and reappointing
 Dale Anderson, Scott Roscoe and Christopher Hess to the Aurora Veterans
 Advisory Council.

 REQUESTS AND REFERRALS

 15-00973 Requesting approval of a Preliminary Plan and Plat located at the SWC of 75th
 Street and Meadowridge Drive for a commercial development (CLA / Hiffman -
 L15-00973 / NA28/3-14.231-Ppn/Psd - AM - Ward 8)

 CLOSED SESSION

 ADJOURN




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 November 03, 2015
 5:00 PM




 CALL TO ORDER

 Mayor Pro Tem O'Connor called the Committee of the Whole meeting to order
 at 5:06 P.M.


 ROLL CALL

 Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine,
 Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard
 Irvin, and Alderman Bob O'Connor
 Absent 1 - Mayor Tom Weisner


 MINUTES OF THE MEETING OF TUESDAY, OCTOBER 20, 2015 COMMITTEE OF
 THE WHOLE MEETING

 15-00958
 Approval of the Tuesday, October 20, 2015 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Irvin to
 approve the minutes from the Tuesday, October 20, 2015 Committee of the
 Whole Meeting. The motion carried by a unanimous vote.


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, October 29, 2015 and
 Reviewed the Following Items:

 15-00596 A Resolution Approving the Final Plat for Eola Crossing 4th
 Resubdivision, being Vacant Land located at 2360 and 2390 S. Eola
 Road
 Tracey Vacek, Planner, was present to speak on this item and the following related
 item. She explained and read the change to the ordinance being proposed. Attorney,
 Patti Burnhard (Dommermuth, Cobine, West, Gensler, Philipchuck, Corrigan,

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Committee of the Whole Meeting Minutes - Final November 3, 2015

 Bernhard, Ltd), partner and instructor Gus Fernandez,and owner Hanna Choi were
 present to address questions and provide additional information regarding the
 request to build and operate a high performance tennis instruction academy at the
 site.

 This Resolution was (PLACED ON CONSENT AGENDA) to the City Council

 Enactment No: R15-310


 15-00597 An Ordinance Granting a Special Use Permit for a Special Purpose
 Recreational Use and Granting a Parking Variance on Lot 1 of Eola
 Crossing 4th Resubdivision
 This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council

 Enactment No: O15-073


 15-00839 An Ordinance Establishing a Special Use Planned Development,
 Approving the West Aurora High School Campus Plan Description and
 Amending Ordinance Number 3100, being the Aurora Zoning
 Ordinance and the Zoning Map attached thereto, to an underlying
 zoning of P Park and Recreation District for the property located at
 1201 W New York Street
 Tracey Vacek, Planner, spoke briefly regarding this item and the following item. West
 High has agreed to the recommended changes to the plan. She read the proposed
 changes.
 This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council

 Enactment No: O15-074


 15-00947 A Resolution Approving a Final Plan for West Aurora High School
 Campus located at 1201 W New York Street
 This Resolution was (PLACED ON CONSENT AGENDA) to the City Council

 Enactment No: R15-316


 15-00908 A Resolution Approving the 2016 Annual Action Plan Funding
 Recommendations - Community Development Block Grant (CDBG)
 and HOME Investment Partnership Act Programs (HOME) .
 Amy Munro, Development Coordinator, presented the Block Grant Working
 Committee Annual Action Plan recommendations for the City of Aurora. The plan is
 online and the time for public comment is still open. She requested the item to be
 placed on Unfinished Business for the November 24th City Council Meeting.
 This Resolution was (PLACED ON UNFINISHED BUSINESS) to the City Council

 Enactment No: R15-322


 15-00918 An Ordinance Authorizing the Execution of the 2015 Addendum to the
 Jurisdictional Boundary Line Agreement Amendment between the City
 of Aurora and the Village of North Aurora
 Bill Wiet, Chief Development Officer, spoke briefly regarding the item. The boundary

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Committee of the Whole Meeting Minutes - Final November 3, 2015

 agreement between City of Aurora and North Aurora does allow Aurora to use the
 Village of North Aurora water supply. A change to the boundary agreement is being
 proposed to allow for two additional taps for Aurora to utilize North Aurora water
 supply and to share supply lines in the event of an emergency.

 This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council

 Enactment No: O15-075


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, October 27, 2015 and Reviewed the
 Following Items:

 15-00877 A Resolution authorizing the purchase of Panasonic semi-rugged
 laptops and related hardware and software for the Aurora Police
 Department in the amount not to exceed $525,000 from CDS Office
 Technologies of Itasca, Illinois and related vendors.
 This Resolution was (PLACED ON CONSENT AGENDA) to the City Council

 Enactment No: R15-311


 15-00922 A Resolution entering into an agreement with Advent Systems, Inc. to
 add security cameras at the North end of the Lincoln Avenue parking
 lot and pedestrian tunnel in the amount of $33,568.00.
 This Resolution was (PLACED ON CONSENT AGENDA) to the City Council

 Enactment No: R15-312


 15-00935 A Resolution Amending resolution R13-263 with Crowe Horwath, LLP,
 Oak Brook Illinois for an additional amount of $65,000.00 for the
 Technical Services and MIS Divisions.
 This Resolution was (PLACED ON CONSENT AGENDA) to the City Council

 Enactment No: R15-313


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, October 27,
 2015 and Reviewed the Following Items:

 15-00920 Charitable Campaign Permit request from the Salvation Army for their
 Red Kettle Campaign 2015 to be held November 13 through
 December 24, 2015 between the hours of 8:00 a.m. and 8:00 p.m.
 each day, excluding Sundays and Thanksgiving Day, at various
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Committee of the Whole Meeting Minutes - Final November 3, 2015

 businesses throughout the Aurora Community
 This Event was (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday, October
 26, 2015 and Reviewed the Following Items:

 15-00943 A Resolution for acceptance of improvements and waiving the
 maintenance period for the FVPD Virgil Gilman Trail Bridge at Galena
 Blvd..
 This Resolution was (PLACED ON CONSENT AGENDA) to the City Council

 Enactment No: R15-314


 15-00944 A Resolution for acceptance of improvements and waiving the
 maintenance period for EASD No. 131 Kindergarten Center - 250 E.
 Indian Trail.
 This Resolution was (PLACED ON CONSENT AGENDA) to the City Council

 Enactment No: R15-315


 MAYOR’S REPORT

 Mayor Pro Tem O'Connor announced that District 129 will be occupying the buildings
 formerly occupied by the Dreyer Medical campus at Galena Blvd and Edgelawn. An
 arrangement is under discussion for the City to be able to acquire the former 129
 administration building to redevelop. District 129 also made an announcemnet to
 name the Career and Technical Training Center after the Weisner family. Mayor Pro
 Tem O'Connor thanked the City Council for working together to repurpose the site.

 MAYORAL APPOINTMENTS

 15-00946 A Resolution Appointing Joshua Pfeuffer and Juan Reyna and
 reappointing Dale Anderson, Scott Roscoe and Christopher Hess to
 the Aurora Veterans Advisory Council.
 This Resolution was referred to the City Council

 Enactment No: R15-309


 REQUESTS AND REFERRALS

 15-00973 Requesting approval of a Preliminary Plan and Plat located at the
 SWC of 75th Street and Meadowridge Drive for a commercial
 development (CLA / Hiffman - L15-00973 / NA28/3-14.231-Ppn/Psd -

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Committee of the Whole Meeting Minutes - Final November 3, 2015

 AM - Ward 8)
 This Petition was Forward to Planning Council to the DST Staff Council
 (Planning Council)


 ADJOURN

 A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine
 to adjourn the meeting. The motion was approved. The meeting was adjourned
 at 5:30 P.M.




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