Finance Committee — Aurora, IL
Date: 2023-02-16

City Hall - 2nd Floor Council
 City of Aurora Chambers
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final - Revised Chairperson Carl Franco
 Vice Chair Sherman Jenkins
 Thursday Alderwoman Shweta Baid
 Alderman Edward J. Bugg
 February 16, 2023 Alderwoman Scheketa Hart-Burns

 3:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen’s office at (630) 256-3020 with
 questions.
 CALL TO ORDER

 ROLL CALL

 APPROVAL OF MINUTES

23-0070 Approval of the minutes of the Finance Committee meeting held on January 26,
 2023.

 PUBLIC COMMENT

 AGENDA

23-0112 An Ordinance Amending Article 44-XVI of the Municipal Code of the City of
 Aurora: Municipal Cannabis Retailer's Occupation Tax; Section 44-420 (a) Tax
 Imposed; Rate

22-0783 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with HR Green, Inc. in the not to exceed amount of $855,739.00, and
 the appropriation of $2,419,167.00 of REBUILD Illinois Bond Funds for the Indian
 Trail Road Reconstruction and High Street Intersection Project.

23-0024 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with Thomas Engineering Group in the not to exceed amount of
 $72,064.00, and the appropriation of $261,772.50 of MFT Funds for the Edgelawn
 Drive Resurfacing Project.

23-0071 A Resolution authorizing the City to accept a $10,000 grant from the Cities for
 Financial Empowerment Fund for the Aurora Financial Empowerment Center's
 Supervitamin Effect workforce research study.


City of Aurora Page 1 Printed on 2/15/2023
Finance Committee Agenda - Final - Revised February 16, 2023


23-0072 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 1 Preliminary Engineering Agreement with
 WBK Engineering, LLC in the not to exceed amount of $151,796.00, and the
 appropriation of $151,796.00 of MFT Funds for the New York Street Corridor
 Safety Improvement Project.

23-0073 A Resolution authorizing the execution of a Phase 1 and Phase 2 Design
 Engineering Agreement with Thomas Engineering Group, LLC in the amount not to
 exceed $142,055.00, and the appropriation of $142,055.00 of MFT Funds for the
 Indian Trail Resurfacing (Highland to Route 31) Project.

23-0074 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering
 Agreement with Strand Associates, Inc. in the amount not to exceed $243,520.00,
 and the appropriation of $243,520.00 of MFT Funds for the Liberty Street
 Reconstruction / Resurfacing Project.

23-0075 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering
 Agreement with Kimley-Horn Associates, Inc. in the amount not to exceed
 $304,337.00, and the appropriation of $304,337.00 of MFT Funds for the Indian
 Trail Signal - Ohio to Pennsbury Project.

23-0076 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering
 Agreement with Stanley Consultants, Inc. in the amount not to exceed
 $371,344.00, and the appropriation of $371,344.00 of MFT Funds for the
 Farnsworth Signal - I-88 to Sheffer Road Project.

23-0077 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering
 Agreement with Crawford, Murphy, and Tilly, Inc. in the amount not to exceed
 $251,869.00, and the appropriation of $251,869.00 of MFT Funds for the Mitchell
 Road at Sullivan Road Intersection Project.

23-0079 A Resolution authorizing the execution of a Phase 3 Construction Engineering
 Supplement #1 with HR Green, Inc. in the amount of $175,903.00 for the East New
 York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project.

23-0084 A Resolution authorizing the purchase of Three (3) 2024 Wheeled Coach Ford
 F-550 4x4 gas type 1 ambulances from Fire Service Inc. St. John Indiana in the
 amount of $1,465,423.

23-0102 A Resolution authorizing the execution of real estate contracts to purchase
 properties and appropriating REBUILD Illinois Bond Funds required for the Indian
 Trail Road Reconstruction and High Street Intersection Project in the amount of
 $224,700.00.

23-0109 A Resolution Approving of Third-Party Administrative Services for Cities in
 Schools to administer the 2023 Summer Programs in the amount not to exceed
 $184,400.00 for the Youth Services Subdivision.



City of Aurora Page 2 Printed on 2/15/2023
Finance Committee Agenda - Final - Revised February 16, 2023


23-0110 A Resolution authorizing the City to accept a $20,000 grant from AgeGuide
 Northeastern Illinois for assistance in the creation of a supplemental transportation
 program in the Seniors and Disabilities Services Division.

23-0113 A Resolution to approve the purchase of eight Toshiba multi-function copiers and
 quarterly maintenance from KKC Imaging Systems of Aurora, Illinois through the
 Sourcewell Cooperative Contract.

23-0114 Introduce announcement of the availability of the Eligibility Study and Report, and
 the Redevelopment Plan and Project for the proposed River Vine TIF District.

23-0126 A Resolution authorizing Development Agreement with CL Real Estate
 Development, LLC/CL Enterprises, LLC for the purposes of facilitating the sale
 and redevelopment of the vacant Vargas (former Culture Stock) Building, located
 at 43 E Galena Boulevard, between Broadway and Stolp on Galena, adjacent to
 the City owned Hogan building at 51 east Galena.

 CLOSED SESSION

 ADJOURNMENT

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order to participate in a
 public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled
 meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via
 telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow
 for meeting participation.




City of Aurora Page 3 Printed on 2/15/2023

City Hall - 2nd Floor Council
 City of Aurora Chambers
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 February 16, 2023
 3:00 PM
 Chairperson Carl Franco
 Vice Chair Sherman Jenkins
 Alderwoman Shweta Baid
 Alderman Edward J. Bugg
 Alderwoman Scheketa Hart-Burns


 Members of the public wishing to provide public comment for this meeting must
 be physically present at the meeting and registered to speak prior to the meeting
 being called to order. Please contact the Aldermen’s office at (630) 256-3020 with
 questions.

 CALL TO ORDER

 Chairperson Franco called the meeting to order at 3:01 p.m.


 ROLL CALL

 A motion was made by Alderwoman Baid and seconded by Alderman Bugg to
 authorize Alderwoman Hart-Burns to participate remotely in this Committee
 meeting per section 2-80 of the Code of Ordinances. The motion carried by
 voice vote and Alderwoman Hart-Burns participated in this meeting remotely
 via Zoom teleconference.

 Alderwoman Patti Smith and Alderman Bill Donnell attended the meeting.
 Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman
 Shweta Baid, Alderman Edward Bugg and Alderwoman Scheketa
 Hart-Burns

 APPROVAL OF MINUTES

 23-0070 Approval of the minutes of the Finance Committee meeting held on
 January 26, 2023 .
 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that the minutes be accepted and filed. The motion carried.

 Ayes: 5


 PUBLIC COMMENT

 No registered speakers at this meeting.

City of Aurora Page 1
Finance Committee Meeting Minutes - Final February 16, 2023



 AGENDA

 23-0112 An Ordinance Amending Article 44-XVI of the Municipal Code of the
 City of Aurora: Municipal Cannabis Retailer's Occupation Tax; Section
 44-420 (a) Tax Imposed; Rate
 Presented by Chris Minick, Finance; Alex Alexandrou, Mayor's Office.

 A motion was made by Vice Chair Jenkins, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 22-0783 A Resolution authorizing the execution of a Joint Funding Agreement
 with the State of Illinois, the execution of a Phase 3 Construction
 Engineering Services Agreement with HR Green, Inc. in the not to
 exceed amount of $855,739.00, and the appropriation of
 $2,419,167.00 of REBUILD Illinois Bond Funds for the Indian Trail
 Road Reconstruction and High Street Intersection Project .
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Baid, seconded by Vice Chair Jenkins, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 23-0024 A Resolution authorizing the execution of a Joint Funding Agreement
 with the State of Illinois, the execution of a Phase 3 Construction
 Engineering Services Agreement with Thomas Engineering Group in
 the not to exceed amount of $72,064.00, and the appropriation of
 $261,772.50 of MFT Funds for the Edgelawn Drive Resurfacing
 Project.
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 23-0071 A Resolution authorizing the City to accept a $10,000 grant from the
 Cities for Financial Empowerment Fund for the Aurora Financial
 Empowerment Center's Supervitamin Effect workforce research study .
 Presented by Behati Hart, Community Services.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5



City of Aurora Page 2
Finance Committee Meeting Minutes - Final February 16, 2023



 23-0072 A Resolution authorizing the execution of a Joint Funding Agreement
 with the State of Illinois, the execution of a Phase 1 Preliminary
 Engineering Agreement with WBK Engineering, LLC in the not to
 exceed amount of $151,796.00, and the appropriation of $151,796.00
 of MFT Funds for the New York Street Corridor Safety Improvement
 Project.
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 23-0073 A Resolution authorizing the execution of a Phase 1 and Phase 2
 Design Engineering Agreement with Thomas Engineering Group, LLC
 in the amount not to exceed $142,055.00, and the appropriation of
 $142,055.00 of MFT Funds for the Indian Trail Resurfacing (Highland
 to Route 31) Project.
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 23-0074 A Resolution authorizing the execution of a Phase 1 Preliminary
 Engineering Agreement with Strand Associates, Inc. in the amount not
 to exceed $243,520 .00, and the appropriation of $243,520 .00 of MFT
 Funds for the Liberty Street Reconstruction / Resurfacing Project.
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 23-0075 A Resolution authorizing the execution of a Phase 1 Preliminary
 Engineering Agreement with Kimley-Horn Associates, Inc. in the
 amount not to exceed $304,337.00, and the appropriation of
 $304,337.00 of MFT Funds for the Indian Trail Signal - Ohio to
 Pennsbury Project.
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


City of Aurora Page 3
Finance Committee Meeting Minutes - Final February 16, 2023



 23-0076 A Resolution authorizing the execution of a Phase 1 Preliminary
 Engineering Agreement with Stanley Consultants, Inc. in the amount
 not to exceed $371,344.00, and the appropriation of $371,344.00 of
 MFT Funds for the Farnsworth Signal - I-88 to Sheffer Road Project.
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman
 Baid, that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 23-0077 A Resolution authorizing the execution of a Phase 1 Preliminary
 Engineering Agreement with Crawford, Murphy, and Tilly, Inc. in the
 amount not to exceed $251,869.00, and the appropriation of
 $251,869.00 of MFT Funds for the Mitchell Road at Sullivan Road
 Intersection Project .
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 23-0079 A Resolution authorizing the execution of a Phase 3 Construction
 Engineering Supplement #1 with HR Green, Inc. in the amount of
 $175,903.00 for the East New York Street - Segment III (Farnsworth
 Avenue to Welsh Drive) Project .
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 23-0084 A Resolution authorizing the purchase of Three (3) 2024 Wheeled
 Coach Ford F-550 4x4 gas type 1 ambulances from Fire Service Inc.
 St. John Indiana in the amount of $1,465,423 .
 Presented by Assistant Chief Matt Hanslow, Aurora Fire Department; Chris Minick,
 Finance; Alex Alexandrou, Mayor's Office.
 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5




City of Aurora Page 4
Finance Committee Meeting Minutes - Final February 16, 2023



 23-0102 A Resolution authorizing the execution of real estate contracts to
 purchase properties and appropriating REBUILD Illinois Bond Funds
 required for the Indian Trail Road Reconstruction and High Street
 Intersection Project in the amount of $224,700 .00.
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 23-0109 A Resolution Approving of Third-Party Administrative Services for
 Cities in Schools to administer the 2023 Summer Programs in the
 amount not to exceed $184 ,400.00 for the Youth Services Subdivision.
 Presented by Simon Rodriguez, Youth and Senior Services; Theresa Shoemaker,
 Cities in Schools.
 A motion was made by Vice Chair Jenkins, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 23-0110 A Resolution authorizing the City to accept a $20,000 grant from
 AgeGuide Northeastern Illinois for assistance in the creation of a
 supplemental transportation program in the Seniors and Disabilities
 Division in the City of Aurora.
 Presented by Marty Shanahan, Community Services.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 23-0113 A Resolution to approve the purchase of eight Toshiba multi-function
 copiers and quarterly maintenance from KKC Imaging Systems of
 Aurora, Illinois through the Sourcewell Cooperative Contract.
 Presented by Jolene Coulter, Purchasing.

 A motion was made by Alderwoman Baid, seconded by Alderwoman
 Hart-Burns, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5




City of Aurora Page 5
Finance Committee Meeting Minutes - Final February 16, 2023



 23-0114 Introduce announcement of the availability of the Eligibility Study and
 Report, and the Redevelopment Plan and Project for the proposed
 River Vine TIF District.
 Presented by Alex Minnela, Economic Development.

 A motion was made by Vice Chair Jenkins, seconded by Alderwoman
 Hart-Burns, that this agenda item be recommended for approval (information
 only). The motion carried.

 Ayes: 5


 23-0126 A Resolution authorizing Development Agreement with CL Real Estate
 Development, LLC/CL Enterprises, LLC for the purposes of facilitating
 the sale and redevelopment of the vacant Vargas (former Culture
 Stock) Building, located at 43 E Galena Boulevard, between Broadway
 and Stolp on Galena, adjacent to the City owned Hogan building at 51
 east Galena.
 Presented by David Dibo, Economic Development; Patrick Collins, Law Department;
 Marty Lyons, Economic Development; Brant Cohen, CL Enterprises; Jackson Powell,
 CL Enterprises.
 This Resolution was forwarded with no recommendation to the Committee of
 the Whole.


 CLOSED SESSION


 ADJOURNMENT

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this meeting be adjourned. The motion carried. Chairperson
 Franco adjourned the meeting at 4:57 p.m.

 Ayes: 5


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF
 A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY
 ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL
 ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING.
 MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL
 RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY
 OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND
 LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes




City of Aurora Page 6
Finance Committee Meeting Minutes - Final February 16, 2023


 Any individual with a disability requesting a reasonable accommodation in order to participate in
 a public meeting should contact the Aldermen's Office at least 48 hours in advance of the
 scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place,
 Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every
 effort will be made to allow for meeting participation.




City of Aurora Page 7