City Council — Naperville, IL
Date: 2017-10-03

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 City Council

Tuesday, October 3, 2017 7:00 PM Council Chambers




A. CALL TO ORDER:

B. ROLL CALL:

C. CLOSED SESSION - CANCELED

OPEN SESSION - 7:00 p.m.


D. ROLL CALL:

E. PLEDGE TO THE FLAG:

F. AWARDS AND RECOGNITIONS:
1. 17-746 Proclaim October as National Disability Employment Awareness Month

2. 17-761 Present the City of Naperville is a Community of Unity and Acceptance
 Proclamation.

G. PUBLIC FORUM:

H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE
CONSENT AGENDA:

I. CONSENT AGENDA:
1. 17-755 Approve the Regular City Council Meeting Minutes of September 19,
 2017.

2. 17-669 Approve the Award of Cooperative Procurement 17-186, Municipal
 Facilities Roof Replacements, to The Garland Company for an amount not
 to exceed $128,553 plus a 5% contingency.

3. 17-706 Waive the applicable provisions of the Naperville Procurement Code and
 Award Procurement 17-204, Credit Card Gateway, to Automated
 Merchant Systems for an amount not to exceed $50,000 and for a one-year
 term. (Requires six positive votes)


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City Council Meeting Agenda October 3, 2017


4. 17-730 Approve the Award of Bid 17-181, Aeration Slide Gates Replacement, to
 Independent Mechanical Industries, Inc. for an amount not to exceed
 $148,270, plus a 5% contingency.

5. 17-732 Approve the Award of Bid 17-170, Distribution Automation Switch
 Modules, to Universal Utility Supply Company for an amount not to exceed
 $159,600.

6. 17-757 Approve the use of $7500 from the SECA fund balance to purchase water
 barriers for use at Special Events .
7. 17-634 Approve the Award of Change Order #1 to Contract 16-353, Consulting
 Engineering Services for Soils and Materials Testing, to Midland Standard
 Engineering for an amount not to exceed $36,541 and a total award of
 $277,000.

8. 17-744 Approve Mayoral Appointments to the Housing Advisory Commission.

9. 17-751 Accept the Enclave at Ashwood Park public underground and street light
 improvements.

10. 17-749 Conduct the first reading of an Ordinance Repealing and Replacing
 Section 1-9G-13 of the Naperville Municipal Code pertaining to the
 Emergency Telephone Systems Board

11. 17-747 Adopt the Resolution Approving an Intergovernmental Agreement Between
 DuPage County and the City of Naperville for the Implementation of the
 National Pollutant Discharge Elimination System Program in the East
 Branch and West Branch DuPage River Watersheds

12. 17-752 Adopt the Resolution Authorizing Execution and Approval of the
 Intergovernmental Agreement for an Apprentice Employee Program
 between the City of Naperville and the City of Geneva.

13. 17-753 Adopt the Resolution Approving a Third Amendment to the
 Intergovernmental Agreement between the Naperville Park District and the
 City of Naperville for Installation and Provision of Fiber Optic Service to
 Certain Park District Facilities.

J. PUBLIC HEARINGS:

K. OLD BUSINESS:

L. ORDINANCES AND RESOLUTIONS:

M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE:

N. PETITIONS AND COMMUNICATIONS:
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City Council Meeting Agenda October 3, 2017



O. REPORTS AND RECOMMENDATIONS:
1. 17-760 Approve the City Council meeting schedule for October, November and
 December 2017.

2. 17-651 Move forward with the Ryan Companies to facilitate a community
 engagement process, complete market and technical studies, develop a
 land use concept and financial plan.

P. NEW BUSINESS:

Q. ADJOURNMENT:




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400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 City Council


Tuesday, October 3, 2017 7:00 PM Council Chambers


A. CALL TO ORDER:

 Chirico called the meeting to order at 7:00 p.m.

B. ROLL CALL:

C. CLOSED SESSION - CANCELED

OPEN SESSION - 7:00 p.m.


D. ROLL CALL:
 Present: 9- Mayor Steve Chirico
 Councilwoman Becky Anderson
 Councilwoman Judy Brodhead
 Councilman Kevin Coyne
 Councilwoman Patty Gustin
 Councilman Paul Hinterlong
 Councilman John Krummen
 Councilwoman Rebecca Obarski
 Councilman Benjamin White




 Also Present
 City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; Deputy City
 Attorney, Mike DiSanto; City Clerk, Pam Gallahue; Fire Chief, Mark Puknaitis;
 Police Chief, Robert Marshall; Director of Finance, Rachel Mayer; Director of IT,
 Jeff Anderson; Director of TED, Bill Novack; Deputy Director of TED, Jennifer
 Louden; Director of Public Utilities - Electric, Mark Curran; Director of Public
 Utilities - Water, Jim Holzapfel; Director of Public Works, Dick Dublinski

 Chicago Sun Times, Daily Herald, Naperville Sun, NCTV-17


E. PLEDGE TO THE FLAG:

 Pledge given.

F. AWARDS AND RECOGNITIONS:



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City Council Meeting Minutes October 3, 2017


 Chirico held a moment of silence in honor of the victims of the recent Las
 Vegas shooting.

1. Proclaim October as National Disability Employment Awareness Month

 Hinterlong presented the Proclamation.

 Miss Wheelchair Illinois 2017, Shannon Webster, delivered her award-winning
 speech from the Miss Wheelchair America competition.

2. Present the City of Naperville is a Community of Unity and Acceptance Proclamation.

 Anderson presented the Proclamation.

G. PUBLIC FORUM:

 Parking lot behind 1112 S. Washington
 Robert Dawidiuk, explained that the landscaped median provides a natural
 barrier between the townhome community and the commercial area and is
 being removed by the dance academy.

 Council discussed who owns the median, history of the property, permits,
 original landscape plans, and rights of the developer.

 Novack stated that permits have been granted, the median is owned by the
 commercial developer, and that once the landscaping is removed it will not be
 re-installed at the current level.

 Dawidiuk explained the consent order, the restrictions placed on the
 development, and asked that the City become involved.

 Novack stated that staff will follow up with the speaker.



H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE
CONSENT AGENDA:
 A motion was made by Councilwoman Brodhead, seconded by Councilman
 Hinterlong, to use the Omnibus method to approve the Consent Agenda. The
 motion carried by the following vote:

 Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and
 White

I. CONSENT AGENDA:
 A motion was made by Councilwoman Brodhead, seconded by Councilman
 Hinterlong, to approve the Consent Agenda with the exception of items I2 and I6
 and including the corrections to the minutes to reflect accurate vote tallies. The
 motion carried by the following vote:

 Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and
 White
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City Council Meeting Minutes October 3, 2017



1. Approve the Regular City Council Meeting Minutes of September 19, 2017.

2. Approve the Award of Cooperative Procurement 17-186, Municipal Facilities Roof
 Replacements, to The Garland Company for an amount not to exceed $128,553 plus a
 5% contingency.
 Dublinski explained that short-term repairs have been made to the DuPage
 Children's Museum, however longer term solutions are not included in the
 request.
 A motion was made by Councilman White, seconded by Councilwoman Gustin,
 that this agenda item be approved. The motion carried by the following vote:

 Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and
 White

3. Waive the applicable provisions of the Naperville Procurement Code and Award
 Procurement 17-204, Credit Card Gateway, to Automated Merchant Systems for an
 amount not to exceed $50,000 and for a one-year term. (Requires six positive votes)

4. Approve the Award of Bid 17-181, Aeration Slide Gates Replacement, to Independent
 Mechanical Industries, Inc. for an amount not to exceed $148,270, plus a 5% contingency.

5. Approve the Award of Bid 17-170, Distribution Automation Switch Modules, to Universal
 Utility Supply Company for an amount not to exceed $159,600.

6. Approve the use of $7500 from the SECA fund balance to purchase water barriers for
 use at Special Events .
 Council discussed the intent of the SECA Grant fund balance/reserve, that the
 requested equipment is in line with the course of normal business and should
 not come from the reserve, the impact to other events when the reserve fund is
 used to purchase items, charging for fence and other equipment that is used at
 special events, and how the Ribfest tower and security cameras were
 purchased.

 Mayer explained that the barriers will be primarily used at special events,
 another funding source can be used, that the SECA Grant Program is a
 subcomponent to the Food and Beverage Tax fund balance, that the
 Sportman's Park renovations were paid from the reserve, and that there is a fee
 charged to organizers for use of equipment.

 Puknaitis explained the tower used at Ribfest was borrowed from Cook County
 at no cost and half of the water barrier cost will be reimbursed via an
 emergency management grant.
 A motion was made by Councilman Coyne, seconded by Councilman Hinterlong,
 that this agenda item be approved. The motion carried by the following vote:

 Aye: 6- Chirico, Brodhead, Coyne, Gustin, Hinterlong, and Krummen

 Nay: 3- Anderson, Obarski, and White


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City Council Meeting Minutes October 3, 2017



7. Approve the Award of Change Order #1 to Contract 16-353, Consulting Engineering
 Services for Soils and Materials Testing, to Midland Standard Engineering for an amount
 not to exceed $36,541 and a total award of $277,000.

8. Approve Mayoral Appointments to the Housing Advisory Commission.

9. Accept the Enclave at Ashwood Park public underground and street light improvements.

10. Conduct the first reading of an Ordinance Repealing and Replacing Section 1-9G-13 of
 the Naperville Municipal Code pertaining to the Emergency Telephone Systems Board
 Enactment No:


11. Adopt the Resolution Approving an Intergovernmental Agreement Between DuPage
 County and the City of Naperville for the Implementation of the National Pollutant
 Discharge Elimination System Program in the East Branch and West Branch DuPage
 River Watersheds
 Enactment No: RES 17-037

12. Adopt the Resolution Authorizing Execution and Approval of the Intergovernmental
 Agreement for an Apprentice Employee Program between the City of Naperville and the
 City of Geneva.
 Enactment No: RES 17-038

13. Adopt the Resolution Approving a Third Amendment to the Intergovernmental Agreement
 between the Naperville Park District and the City of Naperville for Installation and
 Provision of Fiber Optic Service to Certain Park District Facilities.
 Enactment No: RES 17-039

J. PUBLIC HEARINGS:

K. OLD BUSINESS:

L. ORDINANCES AND RESOLUTIONS:

M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE:

N. PETITIONS AND COMMUNICATIONS:

O. REPORTS AND RECOMMENDATIONS:

1. Approve the City Council meeting schedule for October, November and December 2017.

 A motion was made by Councilman Hinterlong, seconded by Councilwoman
 Gustin, that this agenda item be approved. The motion carried by the following
 vote:

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City Council Meeting Minutes October 3, 2017


 Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and
 White

2. Move forward with the Ryan Companies to facilitate a community engagement process,
 complete market and technical studies, develop a land use concept and financial plan.
 Councilman Hinterlong made a motion, seconded by Councilman Krummen, to
 extend the public comment period to 90 minutes.

 The motion carried by the following vote:

 Aye: 9 - Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen,
 Obarski, and White

 Jean Wine, spoke in favor of engaging Ryan Companies.

 Greg Cook, Naperville, spoke in favor of engaging Ryan Companies.

 Kate Martin-Moeller, spoke against engaging Ryan Companies.

 Tom Coyne, Naperville, spoke against engaging Ryan Companies.

 Elizabeth Nielsen, spoke against engaging Ryan Companies.

 Diana Malley, spoke against engaging Ryan Companies.

 Kathy Valente, spoke in favor of engaging Ryan Companies.

 Dave Rahtz, spoke against engaging Ryan Companies.

 Laura Stellwagen Zeman, spoke against engaging Ryan Companies.

 Dan Zeman, spoke against engaging Ryan Companies.

 Jeff Havel, spoke against engaging Ryan Companies.

 Dominic Nugent, spoke against engaging Ryan Companies.

 Scott Zmrhal, spoke against engaging Ryan Companies.

 George Harvestine, Naperville, spoke against engaging Ryan Companies.

 Dan Dodge, Naperville, spoke against engaging Ryan Companies.

 Sandee Whited, Naperville, spoke against engaging Ryan Companies.

 Thom Higgins, spoke against engaging Ryan Companies.

 Jim Hill, Naperville, spoke in favor of engaging Ryan Companies.

 H. Tom O’Hale, spoke against engaging Ryan Companies.

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 Anissa Olley, Naperville, spoke against engaging Ryan Companies.

 Dick Furstenau, Naperville, spoke against engaging Ryan Companies.

 Steve Purduski, spoke against engaging Ryan Companies.

 Janet Bianchette, spoke against engaging Ryan Companies.

 Jim McDonald and Claire Scott, Ryan Companies, introduced team members
 and explained their areas of focus and role in the project if the firm was
 selected. McDonald and Scott detailed each phase of the engagement
 proposal.

 Council discussed developer bias, business practice, resident input, meeting
 date/time options, and submitting meeting minutes to Council for review.

 McDonald responded that individuals concerned with specific component
 should volunteer for that particular working group, subject matter experts will be
 included in the engagement, that Ryan assumes risk by pursuing any project,
 the desire to create something in concert with the community, Ryan's business
 model and references, and that regular status updates will be provided to
 Council.

 Council discussed how steering committee members will be appointed,
 community engagement and other criteria used during the RFQ process, the
 city's aging infrastructure, and parking concerns.

 McDonald explained that issues such as stormwater and flooding will be
 discussed throughout the engagement, engineers will be consulted, and cost
 impact models will be developed and shared with residents.

 Council discussed firm capabilities, appropriateness of delaying the
 engagement, defining community stakeholders, the need to filter out biases by
 having many people involved, and the future RFP process.

 Scott explained the resident input methods that will encourage participation,
 feedback, and engagement.

 Council discussed regular status updates, workshops, procurement code, bid
 process, that a reputable company will be leading the charge, that strong
 resident voices need to be involved, and that it would not be realistic to have
 everything decided at this time.

 DiSanto responded that Naperville is a home rule municipality, that the City is
 not building the development for itself, but instead selling the land and the
 Council is investigating whether there is a better use than what is there
 currently. This is a process to determine if a company is qualified to do what
 they say they can do.

 Council discussed the opportunity to stop the process at each status check and

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 questioned work product ownership.

 DiSanto stated that at this stage there will be mainly only studies and no
 intellectual property.

 Council discussed bifurcating focus areas, that some ambiguity is expected at
 the start of any project, and asked if the City would pay for subject-matter-expert
 studies.

 Novack explained that staff reviews studies and reports from developers as a
 course of their normal job duties and that the City can hire a consultant to do a
 peer review if necessary.

 DiSanto offered that no final action is taken in a workshop but the direction given
 can be tied to an item at the next regular meeting. If something is brought to
 Council's attention prior to the next check-in, New Business can be used to
 direct staff to report back.

 Council discussed the appropriateness of giving residents more time for input
 prior to a Council vote, that decisions will be fact based and data driven, the
 property is eight acres of asphalt and contaminants, the parking system has
 been pieced together over the years, there is a 10-year waiting list for parking,
 there are pedestrian flow and transit system concerns, the traffic and
 signalization design needs to be improved, there is aging infrastructure and
 associated problems, a new design can bring local amenities to the
 neighborhood, that it is past time to improve the property, that Ryan will be
 investing in the community at their risk, there is no risk to the City because there
 is no contract.

 McDonald responded that the process is ongoing, don't know what it is going to
 look like, there is an ability to analyze information in real time, all parties will
 challenge each other, architectural designs and other permitted items will
 become property of design firm, studies and conceptual imagery belong to the
 City.
 A motion was made by Councilwoman Brodhead, seconded by Councilman
 Coyne, to engage and authorize Ryan Companies to conduct community
 engagement and market research to determine feasible and beneficial options
 for the redevelopment along the 5th Avenue corridor for the purpose presenting
 a concept plan for redevelopment of the 5th Avenue area (the "Design Concept")
 to City Council for its consideration. With these amendments:

 · Add an additional requirement that Ryan present a status report at a City
 Council Workshop every 2 months - continuation of the Redevelopment Process
 Plan contingent on an affirmative Council vote to proceed;

 · Add an expectation on page 2 that the monthly City Staff Progress Meetings will
 include community representatives and council representatives (either from the
 Steering Committee or otherwise);

 · Include a statement that the Steering Committee will be comprised of two
 council members, two staff members, and, at a minimum, include community
 members representing stakeholders from the immediately affected

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City Council Meeting Minutes October 3, 2017

 neighborhoods, and commuters;

 · Edit the bottom box in Phase III to state: Delivery of Design Concept and Key
 Business Terms to City Council;

 · The vertical orange line on the plan chart represents a decision point, the
 project proceeds to Phase IV only upon an affirmative vote of City Council and
 the issuance of a Notice to Proceed; and

 · Add an additional step will be added in Phase III - Receive Affirmative “Notice
 to Proceed.”

 The motion carried by the following vote:

 Aye: 8- Chirico, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White

 Nay: 1- Anderson

P. NEW BUSINESS:

 Prairie State
 Krummen stated he recently toured the facility and had a positive impression of
 coal mine and power plants.

Q. ADJOURNMENT:
 A motion was made by Councilman Hinterlong, seconded by Councilwoman
 Obarski, to adjourn the Regular City Council meeting of October 3, 2017 at 10:36
 p.m. The motion carried by the following vote:

 Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and
 White




 /S/ Pam Gallahue
 Pam Gallahue, PhD
 City Clerk




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