General — Burlington, VT
Date: 2026-05-20
Time: 07:45

Local History Room, Fletcher Free Library
 Wednesday, May 20, 2026, 7:45 AM

PLEASE NOTE:
This meeting is will be held on zoom and in-person in the Local History Room at the Fletcher Free Library.
Zoom Info:[https://zoom.us/j/91478318262]


1. Call to Order

2. Adopt Minutes

3. Agenda

4. Public Forum

5. Friends of FFL Report

6. Staff Report: Volunteer Coordinator

7. Director's Report

8. Subcommittee update

9. New Business

10. Adjournment
 Subject 10.1. Motion to adjourn
 Meeting May 20, 2026 - Library Commission Agenda - Wednesday, May 20, 2026, 7:45 AM, Local
 History Room, Fletcher Free Library


 Category 10. Adjournment

 Department Council and Board


 Type

 Recommended Action

LIBRARY BOARD of COMMISSIONERS
Wednesday, May 20, 7:45 am
Local History Room, Main Branch, Fletcher Free Library
Minutes

Present: Mary Danko, Patrick Halladay, Cate MacLachlan, Amy Mellencamp, Carol Livingston,
Sally Blanchard-O’Brien, Samantha Donalds, Nick Tatakis, Wells Shelley, Mona Tolba, Sam
Doherty, Emily Copeland.

Approval of minutes from last meeting (March 18, 2026): Cate MacLachlan moved, Patrick
Halladay seconded, approved.

Approval of agenda: Cate MacLachlan moved, Patrick Halladay seconded, approved.

Public forum: No public in attendance

Friends of FFL report:
 -​ Representing the Friends: Carol Livingston, Vice President
 -​ The Friends are taking book donations again.
 -​ The book sale calendar for the year is full.
 -​ A committee is planning ahead for how to manage book storage and maintain sales
 during upcoming construction.
 -​ There has been good continual interest in volunteer participation, maybe because of City
 Market membership hours.
​
Staff report:
 -​ Haley Martin, FFL Volunteer Coordinator
 -​ They currently have 95 volunteers! (These volunteers are separate from the Friends
 volunteers.)
 -​ Tasks include: book repair, events support, staffing the circulation desk, buffing DVDs,
 monitoring teen desk, teaching Spanish classes, sanitizing high-touch surfaces, craft
 night.
 -​ Diversity of participants: teens, people working full time, retired adults.
 -​ Two thirds of volunteers are here through the City Market volunteer program.
 -​ Hayley interviews and vets all volunteers. People go through background checks.
 -​ FFL hosts a volunteer appreciation event every year - 50 attended this year.
 -​ Hayley made a volunteer handbook that outlines expectations, general info.
 -​ Discussion on how volunteers play an essential role in library operations and as
 community ambassadors.
Director’s report:
 -​ Mini golf fundraiser event was a great success - enthusiasm to repeat next year.
 -​ Library budget, in collaboration with Mayor - moved a youth-area staff member (per their
 request) from full time to part time. Some youth services will be reduced accordingly.
 -​ Upcoming - fall internship position on communications (findable on City of Burlington
 website under “jobs”).

Subcommittee update:
 -​ The policy subcommittee shared the updated social media policy. The existing policy
 was adopted in 2015. The newly drafted policy outlines that library staff cannot moderate
 or delete social media comments because this space is now considered a public forum
 with freedom of speech protections. The Commission has one suggested edit: spell out
 “FFL” in policy title. Motion to approve the policy: Sam Donalds moved, Sally
 Blanchard-O’Brien seconded, approved.

New / other business:
  -​ At the July meeting, we will review the renovation plans.
  -​ Thank you to Sam Doherty for serving on the Commission, and good luck at college next
 year.

Motion to move to executive session: Emily Copeland moved, Patrick Halladay seconded,
approved.

Motion to adjourn: Cate MacLachlan moved, Sally Blanchard-O’Brien seconded, approved.

Next meeting: July 15 at 7:45am.