Committee of the Whole — Aurora, IL
Date: 2018-07-17

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 July 17, 2018
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, JULY 3, 2018 COMMITTEE OF THE
 WHOLE
 18-0595 Approval of the Tuesday, July 3, 2018 Committee of the Whole Meeting Minutes .

 PUBLIC COMMENT

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, July 12, 2018 and
 Reviewed the Following Items:
 18-0568 A Resolution Authorizing Annual Action Plan Substantial Amendments (2018 - #2)
 to Reflect Funding Re/Allocations for the Community Development Block Grant
 (CDBG) and Emergency Solutions Grant (ESG) Programs
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0569 An Ordinance Amending Chapter 29, Section 103 of the City of Aurora Code of
 Ordinances Entitled "Seasonal decorations".
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0576 A Resolution Accepting the Dedication of an Easement at 680 S River Street,
 being East of South River Street and North of Sard Avenue (City of Aurora -
 18-0576 / AU28/2-18.133-DED/E - SB - Ward 4)
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 1 Printed on 7/13/2018
Committee of the Whole Agenda - Final July 17, 2018


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, July 10, 2018 and Reviewed the Following
 Items:
 18-0558 A Resolution to purchase two Bobcat Toolcats from Atlas Bobcat from the NJPA
 Contract #042815-CEC for the RT 59 Transit Center and Central Services in the
 amount of $125,212.00 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0560 A Resolution Authorizing Execution of Labor Agreement between the City of
 Aurora and Local 461 of the International Brotherhood of Electrical Workers,
 AFL/CIO.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0561 A Resolution designating Rev. Dr. Martin Luther King, Jr. birthday as a paid
 holiday for City of Aurora employees .
 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0593 A Resolution To Extend the Contract with Melrose Pyrotechnics for the
 Independence Day Fireworks Display for Special Events in the Amount of $40,000
 for 2019 and 2020.
 FORWARDED WITH NO RECOMMENDATION

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, July 10, 2018 and
 Reviewed the Following Items:
 18-0486 A Resolution approving the issuance of a Music Festival permit to St. Rita of
 Cascia, 750 W. Old Indian Trail, for Sunday August 12th, 2018 from 1:00 p.m. to
 5:00 p.m.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0566 A Resolution approval for Aurora Downtown to have a Music Festival as part of
 their 2018 Stolp Island Block Party Festival event to be held on Stolp Avenue
 (between Galena & Downer) on Friday, August 3rd, 2018 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0539 Block Party Request - Monica Henley is requesting a block party permit for the 700
 block of W Downer Place between S Russell Ave and S Lancaster Ave Saturday,
 August 11, 2018 from 9:30 am to dusk.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)


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Committee of the Whole Agenda - Final July 17, 2018


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, July 9, 2018
 and Reviewed the Following Items:
 18-0461 A Resolution Authorizing Maintenance Services for River Intake Screen No. 2 for
 the Water Production Division
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0462 A Resolution Authorizing an Addendum to the Amended and Restated Potable
 Water Service Agreement with Calgon Carbon Corporation for the continued
 lease of Granular Activated Carbon in filter groups 5 - 8 and 9 - 12 for the Water
 Production Division.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0563 A Resolution to Award the contract for the Benton Avenue Water Main
 Replacement project to Copenhaver Construction, Inc., 75 Koppie Drive, Gilberts,
 IL 60136 in the amount of four hundred twenty-seven thousand, four hundred
 twenty-five dollars and zero cents ($427,425.00).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0565 A Resolution accepting the improvements and maintenance security for Aldi Store
 No. 52 - 2275 W. Galena Blvd. .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 NEW BUSINESS

 18-0600 An Ordinance amending Chapter 19 the City of Aurora Code of Ordinances by
 creating Article IV pertaining to the permitting, regulation, and development of
 small wireless facilities .

 MAYORAL APPOINTMENTS

 18-0610 A Resolution Appointing Raymond Hull to the Aurora Planning Commission.

 MAYOR’S REPORT

 ALDERMAN'S CORNER

 REQUESTS AND REFERRALS

 18-0606 Requesting approval of a variance to exceed 40% lot coverage for the property at
 816 Hinman Street to allow for a driveway extension (Gerardo and Ana Sosa -
 18-0606 / AU27/4-18.109-V - SB - Ward 3)




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Committee of the Whole Agenda - Final July 17, 2018


 CLOSED SESSION

 ADJOURN




City of Aurora Page 4 Printed on 7/13/2018

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 July 17, 2018
 5:00 PM




 ROLL CALL

 Mayor Pro Tem O'Connor called the Committee of the Whole to order at 5:08
 P.M. and the roll was called.
 Present 11 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd
 Lofchie, Alderman Sherman Jenkins, and Alderman Bob O'Connor
 Absent 2 - Alderman Scheketa Hart-Burns , and Mayor Richard Irvin


 MINUTES OF THE MEETING OF TUESDAY, JULY 3, 2018 COMMITTEE OF THE
 WHOLE

 18-0595 Approval of the Tuesday, July 3, 2018 Committee of the Whole Meeting
 Minutes.
 A motion was made by Alderman Garza, seconded by Alderman Franco, to
 approve and file the minutes as presented. The motion carried by voice vote.

 PUBLIC COMMENT

 There were no members of the public to address City Council.


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, July 12, 2018 and
 Reviewed the Following Items:

 18-0568 A Resolution Authorizing Annual Action Plan Substantial Amendments
 (2018 - #2) to Reflect Funding Re/Allocations for the Community
 Development Block Grant (CDBG) and Emergency Solutions Grant
 (ESG) Programs
 Amy Munro, Redevelopment Coordinator, spoke regarding the item and the proposed
 changes. Dan Barreiro, Chief Community Services Officer, was present and answered
 questions.

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Committee of the Whole Meeting Minutes - Final July 17, 2018

 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R18-178


 18-0569 An Ordinance Amending Chapter 29, Section 103 of the City of Aurora
 Code of Ordinances Entitled "Seasonal decorations".
 John Curley, Chief Development Officer, answered questions regarding the item.
 Chuck Nelson, Deputy Mayor, provided additional information regarding the item.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: O18-069


 18-0576 A Resolution Accepting the Dedication of an Easement at 680 S River
 Street, being East of South River Street and North of Sard Avenue (City
 of Aurora - 18-0576 / AU28/2-18.133-DED/E - SB - Ward 4)
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-176


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, July 10, 2018 and Reviewed the Following
 Items:

 18-0558 A Resolution to purchase two Bobcat Toolcats from Atlas Bobcat from
 the NJPA Contract #042815-CEC for the RT 59 Transit Center and
 Central Services in the amount of $125,212.00 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-170


 18-0560 A Resolution Authorizing Execution of Labor Agreement between the City
 of Aurora and Local 461 of the International Brotherhood of Electrical
 Workers, AFL/CIO.
 Alisia Lewis, Human Resources Director, spoke regarding the item and proposed
 changes.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-171


 18-0561 A Resolution designating Rev. Dr. Martin Luther King, Jr. birthday as a
 paid holiday for City of Aurora employees .
 Alisia Lewis spoke regarding the item. Marty Lyons also spoke regarding the item.

 (PLACED ON CONSENT AGENDA)


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Committee of the Whole Meeting Minutes - Final July 17, 2018

 Enactment No: R18-172


 18-0593 A Resolution To Extend the Contract with Melrose Pyrotechnics for the
 Independence Day Fireworks Display for Special Events in the Amount of
 $40,000 for 2019 and 2020.
 Marty Lyons, Chief Financial Officer, spoke regarding the item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-177


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, July 10, 2018 and
 Reviewed the Following Items:

 18-0486 A Resolution approving the issuance of a Music Festival permit to St.
 Rita of Cascia, 750 W. Old Indian Trail, for Sunday August 12th, 2018
 from 1:00 p.m. to 5:00 p.m .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-169


 18-0566 A Resolution approval for Aurora Downtown to have a Music Festival as
 part of their 2018 Stolp Island Block Party Festival event to be held on
 Stolp Avenue (between Galena & Downer) on Friday, August 3rd, 2018 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-175


 18-0539 Block Party Request - Monica Henley is requesting a block party permit
 for the 700 block of W Downer Place between S Russell Ave and S
 Lancaster Ave Saturday, August 11, 2018 from 9:30 am to dusk.
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday, July 9, 2018
 and Reviewed the Following Items:

 18-0461 A Resolution Authorizing Maintenance Services for River Intake Screen
 No. 2 for the Water Production Division


City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final July 17, 2018


 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-167


 18-0462 A Resolution Authorizing an Addendum to the Amended and Restated
 Potable Water Service Agreement with Calgon Carbon Corporation for
 the continued lease of Granular Activated Carbon in filter groups 5 - 8
 and 9 - 12 for the Water Production Division.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-168


 18-0563 A Resolution to Award the contract for the Benton Avenue Water Main
 Replacement project to Copenhaver Construction, Inc., 75 Koppie Drive,
 Gilberts, IL 60136 in the amount of four hundred twenty-seven thousand,
 four hundred twenty-five dollars and zero cents ($427,425.00).
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-173


 18-0565 A Resolution accepting the improvements and maintenance security for
 Aldi Store No. 52 - 2275 W. Galena Blvd. .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-174


 NEW BUSINESS

 18-0600 An Ordinance amending Chapter 19 the City of Aurora Code of
 Ordinances by creating Article IV pertaining to the permitting, regulation,
 and development of small wireless facilities .
 Rick Veenstra, Corporation Counsel, and Alex Alexandou, Chief Management Officer
 and Alex Voigt, Assistant Chief of Staff spoke regarding the item. John Curley, Chief
 Development Officer, and Ken Schroth, Public Works Director, also responded to
 questions.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: O18-062


 MAYORAL APPOINTMENTS

 18-0610 A Resolution Appointing Raymond Hull to the Aurora Planning
 Commission.
 This Resolution was referred to the City Council

 Enactment No: R18-166


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Committee of the Whole Meeting Minutes - Final July 17, 2018



 MAYOR’S REPORT

 Mayor Pro Tem O'Connor spoke about the passing of Ella Mae McCrea, mother of
 Alderman Hart-Burns. He also stated the Fourth of July fireworks have been
 rescheduled to occur on July 27, 2018.

 ALDERMAN'S CORNER

 There was no Alderman's Corner report.


 REQUESTS AND REFERRALS

 18-0606 Requesting approval of a variance to exceed 40% lot coverage for the
 property at 816 Hinman Street to allow for a driveway extension (Gerardo
 and Ana Sosa - 18-0606 / AU27/4-18.109-V - SB - Ward 3)
 This Petition was Forward to Planning Council to the Planning Council


 CLOSED SESSION

 A motion was made by Alderman Jenkins, seconded by Alderman Bohman to
 move into Closed Session immediately following the open portion of the
 meeting for the purpose of discussing matters relating to Pending Litigation,
 pursuant to 5 ILCS 120/2(c)(11), Discussion of the Closed Session Minutes,
 pursuant to 5 ILCS 120/2(c)(21) and Property Acquisition, pursuant to 5 ILCS
 120/2(c)(5) of the Open Meetings Act. The motion carried.

 Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Mervine, Alderman
 Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor

 ADJOURN

 A motion was made by Alderman Jenkins, seconded by Alderman Franco, that
 this meeting be adjourned at the conclusion of the closed session. The motion
 carried by voice vote. The open portion of the meeting ended at 6:06 P.M. and
 the closed session of the meeting began at 6:12 P.M. and ended at 6:49 P.M.




 Submitted by: _____________________________________________________
 Wendy McCambridge, City Clerk




City of Aurora Page 5