Finance Committee — Aurora, IL
Date: 2021-10-28

City Hall - 2nd Floor Council
 City of Aurora Chambers
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Chairperson Carl Franco
 Vice Chair Sherman Jenkins
 Thursday Alderwoman Shweta Baid
 Alderman Edward J. Bugg
 October 28, 2021 Alderwoman Scheketa Hart-Burns

 2:00 PM

 Note 2:00 PM Start Time


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen's Office at 630-256-3020.
 CALL TO ORDER

 ROLL CALL

 APPROVAL OF MINUTES

21-0836 Approval of the minutes of the Finance Committee meeting held on October 14,
 2021.

 PUBLIC COMMENT

 AGENDA

21-0710 A Resolution authorizing the execution of real estate contracts to purchase
 properties and appropriating REBUILD Illinois Bond Funds required for the
 Farnsworth Avenue Bridge Project, in the amount of $184,326.00 .

21-0775 A Resolution authorizing the execution of a Local Public Agency Agreement for
 Federal Participation with the State of Illinois, the execution of a Phase 3
 Construction Engineering Agreement with Civiltech Engineering, Inc. in the not to
 exceed amount of $299,073 .00 and the appropriation of $779,400.00 of REBUILD
 Illinois Bond Funds for the Farnsworth Avenue Bridge Project .

21-0776 A Resolution authorizing the execution of a Local Public Agency Agreement for
 Federal Participation with the State of Illinois, the execution of a Phase 3
 Construction Engineering Agreement with Thomas Engineering Group in the not to
 exceed amount of $82,019.00, and the appropriation of $458,179.00 of REBUILD
 Illinois Bond Funds for the Indian Trail Resurfacing Project .




City of Aurora Page 1 Printed on 10/27/2021
Finance Committee Agenda - Final October 28, 2021


21-0777 A Resolution authorizing the execution of a Local Public Agency Agreement for
 Federal Participation with the State of Illinois, the execution of a Phase 3
 Construction Engineering Agreement with V3 Companies, Ltd. in the not to
 exceed amount of $246,070.00, and the appropriation of $1,095,370.00 of
 REBUILD Illinois Bond Funds for the East New York Street Resurfacing (Ohio St to
 Farnsworth Ave) Project.

21-0832 A Resolution authorizing the appropriation and expenditure of Motor Fuel Tax
 (MFT) funds for snow removal operations in 2022, in an amount up to
 $1,320,000.00.

21-0850 A Resolution Amending the Maintenance Agreement with Intergraph (Hexagon)
 Corporation of Huntsville, Alabama for Compliance with Mandatory State Police
 Reporting Requirement .

21-0856 A Resolution authorizing the award of a contract to Parking Revenue Recovery
 Services, Inc., Aurora, CO for the Division of MVPS Enforcement .

21-0873 A Resolution Authorizing the Execution of a Second Amendment to the
 Redevelopment Agreement between the City of Aurora and Bernie
 Laskowski/Craft Urban .

21-0877 A Resolution authorizing the Chief Financial Officer and the Director of Purchasing
 to consent to assignment of contracts/agreements in the event of vendor mergers
 or acquisitions.
21-0880 A Resolution to approve payment of one-year renewal of Accela, Inc., 2633
 Camino Ramon, Suite 500 San Ramon, CA 94583 for Customer Relationship
 Management (CRM) hosted solution in the amount not to exceed $40,519.72 .

21-0885 A Resolution authorizing the purchase or surveillance cameras, server and support
 for the Stolp Island Parking Garage from Siemens USA, Mt. Prospect, IL in the
 amount of $67,705.00 .

21-0859 Review of the Proposed 2022 City Budget - Fire, Community Affairs, Special
 Events, Parks & Zoo

 CLOSED SESSION

 ADJOURNMENT

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

City of Aurora Page 2 Printed on 10/27/2021
Finance Committee Agenda - Final October 28, 2021


 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours in
 advance of the scheduled meeting. The Aldermen's Office can be reached in person at
 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at
 aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 3 Printed on 10/27/2021

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 October 28, 2021
 2:00 PM
 Chairperson Carl Franco
 Vice Chair Sherman Jenkins
 Alderwoman Shweta Baid
 Alderman Edward J. Bugg
 Alderwoman Scheketa Hart-Burns

 Note 2:00 PM Start Time


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen's Office at 630-256-3020.

 CALL TO ORDER

 Chairperson Carl Franco called the meeting to order at 2:05 p.m.


 ROLL CALL

 Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta
 Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns

 APPROVAL OF MINUTES

 21-0836 Approval of the minutes of the Finance Committee meeting held on
 October 14, 2021.
 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that the minutes be accepted and filed. The motion carried.

 Ayes: 5


 PUBLIC COMMENT

 The Committee Clerk read the rules of public comment and the following citizens
 presented comment to the Finance Committee:

 Mr. David Pierce spoke regarding the cost of the City health plan for retirees.

 AGENDA



City of Aurora Page 1
Finance Committee Meeting Minutes - Final October 28, 2021



 21-0710 A Resolution authorizing the execution of real estate contracts to
 purchase properties and appropriating REBUILD Illinois Bond Funds
 required for the Farnsworth Avenue Bridge Project, in the amount of
 $184,326.00.
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0775 A Resolution authorizing the execution of a Local Public Agency
 Agreement for Federal Participation with the State of Illinois, the
 execution of a Phase 3 Construction Engineering Agreement with
 Civiltech Engineering, Inc. in the not to exceed amount of $299,073 .00
 and the appropriation of $779,400.00 of REBUILD Illinois Bond Funds for
 the Farnsworth Avenue Bridge Project .
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 21-0776 A Resolution authorizing the execution of a Local Public Agency
 Agreement for Federal Participation with the State of Illinois, the
 execution of a Phase 3 Construction Engineering Agreement with
 Thomas Engineering Group in the not to exceed amount of $82,019.00,
 and the appropriation of $458,179.00 of REBUILD Illinois Bond Funds for
 the Indian Trail Resurfacing Project .
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5




City of Aurora Page 2
Finance Committee Meeting Minutes - Final October 28, 2021



 21-0777 A Resolution authorizing the execution of a Local Public Agency
 Agreement for Federal Participation with the State of Illinois, the
 execution of a Phase 3 Construction Engineering Agreement with V3
 Companies, Ltd. in the not to exceed amount of $246,070.00, and the
 appropriation of $1,095,370.00 of REBUILD Illinois Bond Funds for the
 East New York Street Resurfacing (Ohio St to Farnsworth Ave) Project.
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0832 A Resolution authorizing the appropriation and expenditure of Motor Fuel
 Tax (MFT) funds for snow removal operations in 2022, in an amount up to
 $1,320,000.00.
 Presented by Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 21-0850 A Resolution Amending the Maintenance Agreement with Intergraph
 (Hexagon) Corporation of Huntsville, Alabama for Compliance with
 Mandatory State Police Reporting Requirement .
 Presented by Jeff Anderson, IT.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0856 A Resolution authorizing the award of a contract to Parking Revenue
 Recovery Services, Inc ., Aurora, CO for the Division of MVPS
 Enforcement.
 Presented by Charlie Koch, Motor Vehicle Parking Services.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5




City of Aurora Page 3
Finance Committee Meeting Minutes - Final October 28, 2021



 21-0873 A Resolution Authorizing the Execution of a Second Amendment to the
 Redevelopment Agreement between the City of Aurora and Bernie
 Laskowski/Craft Urban .
 Presented by David Dibo, Alex Minnella, and Marty Lyons, Economic Development;
 Bernie Laskowski, Craft Urban-Aurora; Alex Alexandrou, Mayor's Office.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 21-0877 A Resolution authorizing the Chief Financial Officer and the Director of
 Purchasing to consent to assignment of contracts/agreements in the
 event of vendor mergers or acquisitions.
 Presented by Jolene Coulter, Purchasing.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 21-0880 A Resolution to approve payment of one-year renewal of Accela, Inc.,
 2633 Camino Ramon, Suite 500 San Ramon, CA 94583 for Customer
 Relationship Management (CRM) hosted solution in the amount not to
 exceed $40,519.72 .
 Presented by Jeff Anderson, IT.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 21-0885 A Resolution authorizing the purchase or surveillance cameras, server
 and support for the Stolp Island Parking Garage from Siemens USA, Mt.
 Prospect, IL in the amount of $67,705.00 .
 Presented by Jeff Anderson, IT.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5




City of Aurora Page 4
Finance Committee Meeting Minutes - Final October 28, 2021



 21-0859 Review of the Proposed 2022 City Budget - Fire, Community Affairs,
 Special Events, Parks & Zoo
 Presented by Chief Gary Krienitz, Deputy Chief David McCabe, Aurora Fire
 Department; Natalie Wiza, Emergency Management; Clayton Muhammad, Community
 Affairs; Mike Nelson, Special Events; Giovanni Santana, Parks and Recreation and
 Dan Powell, Zoo.
 This Reports/Studies was discussed and filed.


 CLOSED SESSION


 ADJOURNMENT

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this meeting be adjourned. The motion carried. Chairperson Carl Franco
 adjourned the meeting at 5:02 p.m.

 Ayes: 5


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours in
 advance of the scheduled meeting. The Aldermen's Office can be reached in person at
 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at
 aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 5