Committee of the Whole — Aurora, IL
Date: 2015-02-03

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final-revised
 Tuesday
 February 03, 2015
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF JANUARY 20, 2015

 15-00051 Approval of the Minutes of the January 20, 2015 Committee of the Whole
 meeting.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met on Thursday, January 29, 2015 and
 Reviewed the Following Items:
 14-01056 An Ordinance Granting a Parking Setback Variance to the north property line,
 from 23 feet to 5 feet with Final Plan for a medical use for property located at
 2285 Sequoia Drive, in Kane County, Aurora Illinois 60506 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-01057 A Resolution Requesting approval of a Final Plat for a medical use located at
 2285 Sequoia Drive.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-01118 A Resolution adopting the University Neighbors Neighborhood Plan created as
 part of the Aurora Neighborhood Planning Initiative (Wards 4 & 5)
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met on Tuesday, January 27, 2015 and Reviewed the
 Following Items:
 15-00023 A Resolution to Accept the Bid from P&M Tree Service, West Chicago, IL., in
 the Amount of $69,000 for Tree Removal at Various Locations Citywide for the
 Division of Street Maintenance.
 COMMITTEE RECOMMENDED: APPROVAL 3-0



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Committee of the Whole Agenda - Final-revised February 3, 2015


 15-00037 A Resolution authorizing the purchase of 26 Taser X26P conducted electrical
 weapons and accessories.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met on Tuesday, January 27, 2015 and
 Reviewed the Following Items:
 15-00004 Wayside Cross Walk A Mile In My Shoes, Saturday, February 14, 2015,
 8:00am to 11:00am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00011 Aurora Sports Festival, Friday, May 8, 2015 from 8:30am to 3:00pm

 COMMITTEE RECOMMENDED: APPROVAL 2-1 (INFORMATION ONLY)

 15-00018 Aurora University Athletic Training 5K, Bounded by Garfield Ave (North), S.
 Russell Ave (East), Lakewood Pl, S. Harrison Ave, Kenilworth Pl, S. Elmwood
 Dr, Marseillaise Pl, and S. Gladstone Ave (South), and Western Ave (West),
 Sunday, March 29, 2015 from 9:00am to 10:00am.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 15-00021 Charitable Solicitation Permit request from Marie Lund. She is requesting
 permission to hold a Tag Days drive in Aurora May 23-24, 2015 to solicit funds
 to benefit the research and patient service programs of the Les Turner ALS
 Foundation in honor of National ALS Awareness Month.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00045 Approval of Lake Street and River Street Two Way Conversion (Ward 4 & 6
 Alderman Bill Donnell and Alderman Michael B. Saville) .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 ***Presentation by Eric Gallt ***

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met on Monday, January
 26, 2015 and Reviewed the Following Items:
 14-01128 A Resolution to accept Plumbing Service Bids for the Water and Sewer
 Division.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final-revised February 3, 2015


 MAYOR’S REPORT

 Report from School District 129 on upcoming referendum

 MAYORAL APPOINTMENTS

 15-00001 A Resolution Appointing Scott Roscoe and Christopher Hess and Reappointing
 Lisa Garcia, Robert Moga, Bernina Perkins and Art Sheridan to the Aurora
 Veterans Advisory Council.

 15-00048 A Resolution Appointing Cynthia Latimer and Peter Grometer to the Aurora
 Civic Center Authority.

 15-00057 A Resolution reappointing Shanita Anderson, Linda Cole and Margaret Truax
 as At-Large members, School District 129 representative Mark Engen and
 School District 204 representative Rose Smilgys to the Aurora Planning
 Commission.

 ADJOURN

 CLOSED SESSION




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 February 03, 2015
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:10 p.m. by Mayor
 Weisner, and the Roll was called.
 (Alderman Irvin joined the meeting at 5:18 p.m.)
 Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine,
 Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard
 Irvin, and Alderman Bob O'Connor
 Absent 1 - Alderman John Peters


 MINUTES OF THE MEETING OF JANUARY 20, 2015

 15-00051 Approval of the Minutes of the January 20, 2015 Committee of the
 Whole meeting.
 Alderman O'Connor moved, seconded by Alderman Mervine, to approve the
 minutes of the Committee of the Whole Meeting held on January 20, 2015.
 Motion carried by voice vote.

 Aye: 10 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Saville, Alderman Hart-Burns, Alderman Mervine,
 Alderman Bugg, Alderman Johnson and Alderman O'Connor

 SCHOOL DISTRICT 129 - UPCOMING REFERENDUM REPORT

 West Aurora School District 129 Superintendent Jeff Craig led a presentation on the
 upcoming 2015 Capital Referendum. Craig explained the process followed to gather
 information about the needs of various schools, and how the board came up with the
 final capital needs list, which amounts to an estimated cost of $84.2 million. Craig
 provided illustrations and details on the planned capital improvements being sought,
 which included adding a protective canopy at Hope Wall, installing geothermal
 heating and cooling systems in several buildings, creating safe zones, classroom
 additions, and building a field house at West High, an Early Childhood Center, and a
 new Hill Elementary school.
 Craig addressed questions from Committee members.




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Committee of the Whole Meeting Minutes - Final February 3, 2015



 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-01056 An Ordinance Granting a Parking Setback Variance to the north
 property line, from 23 feet to 5 feet with Final Plan for a medical use
 for property located at 2285 Sequoia Drive, in Kane County, Aurora
 Illinois 60506.
 Planning and Design Manager Peter Messina led a presentation on this item (also
 related to file #14-01057). Messina spoke about the proposed new site for Advocate
 HealthCare Dreyer Clinic, to be constructed at 2285 Sequoia Dr. Messina said this is
 a proposed replacement for the existing Dreyer Medical Clinic, located at 1870 W.
 Galena Bl. Messina stated the current facility is at the end of its useful life, and the
 proposed project would provide an opportunity to create a State-of-the-Art facility.
 HDR Land Planner and Landscape Architect Mr. Lance Thies presented some
 renderings of the proposed new building.
 HDR Architect Mike McGinn spoke about the project's exterior, which attempts to
 achieve a timeless, warm and inviting design through the combination of brick,
 natural stone and zinc.
 Representatives for the petitioner and city staff addressed questions from some
 committee members.
 Alderman Saville requested that both items be held, to allow time for discussion
 regarding the fate of the current W. Galena Bl. property.
 (HELD)


 14-01057 A Resolution Requesting approval of a Final Plat for a medical use
 located at 2285 Sequoia Drive .
 (HELD)


 14-01118 A Resolution adopting the University Neighbors Neighborhood Plan
 created as part of the Aurora Neighborhood Planning Initiative (Wards
 4 & 5)
 (PLACED ON UNFINISHED BUSINESS)


 FINANCE COMMITTEE RECOMMENDATIONS

 15-00023 A Resolution to Accept the Bid from P&M Tree Service, West
 Chicago, IL., in the Amount of $69,000 for Tree Removal at Various
 Locations Citywide for the Division of Street Maintenance.
 (PLACED ON CONSENT AGENDA)


 15-00037 A Resolution authorizing the purchase of 26 Taser X26P conducted
 electrical weapons and accessories.
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final February 3, 2015



 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 15-00004 Wayside Cross Walk A Mile In My Shoes, Saturday, February 14,
 2015, 8:00am to 11:00am.
 (INFORMATION ONLY)


 15-00011 Aurora Sports Festival, Friday, May 8, 2015 from 8:30am to 3:00pm

 (INFORMATION ONLY)


 15-00018 Aurora University Athletic Training 5K, Bounded by Garfield Ave
 (North), S. Russell Ave (East), Lakewood Pl, S. Harrison Ave,
 Kenilworth Pl, S. Elmwood Dr, Marseillaise Pl, and S. Gladstone Ave
 (South), and Western Ave (West), Sunday, March 29, 2015 from
 9:00am to 10:00am.
 (INFORMATION ONLY)


 15-00021 Charitable Solicitation Permit request from Marie Lund. She is
 requesting permission to hold a Tag Days drive in Aurora May 23-24,
 2015 to solicit funds to benefit the research and patient service
 programs of the Les Turner ALS Foundation in honor of National ALS
 Awareness Month.
 (INFORMATION ONLY)


 15-00045 Approval of Lake Street and River Street Two Way Conversion (Ward
 4 & 6 Alderman Bill Donnell and Alderman Michael B. Saville) .
 Traffic Engineer Eric Gallt and Roopa Anjanappa led an informational presentation on
 this item.
 Gallt explained that the plan being presented tonight is part of the ongoing
 negotiations with the State. The two-way conversion will include Lake St., between
 Downer Pl. and Gale St., and River St., between Gale St. and New York St.
 Gallt showed a rendering of the River St. project, providing some details on added
 parking and a bike lane, which will bridge the Fox River Trail gap.
 Gallt also presented a summary of the list of pro's and con's resulting from feedback
 received at public hearings and multiple open houses.
 Gallt addressed questions from some of the Aldermen.
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 14-01128 A Resolution to accept Plumbing Service Bids for the Water and
 Sewer Division.
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final February 3, 2015



 MAYORAL APPOINTMENTS

 15-00001 A Resolution Appointing Scott Roscoe and Christopher Hess and
 Reappointing Lisa Garcia, Robert Moga, Bernina Perkins and Art
 Sheridan to the Aurora Veterans Advisory Council.
 This Resolution was referred to the City Council.


 15-00048 A Resolution Appointing Cynthia Latimer and Peter Grometer to the
 Aurora Civic Center Authority.
 This Resolution was referred to the City Council


 15-00057 A Resolution reappointing Shanita Anderson, Linda Cole and Margaret
 Truax as At-Large members, School District 129 representative Mark
 Engen and School District 204 representative Rose Smilgys to the
 Aurora Planning Commission.
 This Resolution was referred to the City Council


 CLOSED SESSION

 Alderman O'Connor moved, seconded by Alderman Bohman, that at the close
 of this meeting, the City Council go into Closed Session to discuss property
 acquisition, exception Section 2(c)(5) of the Open Meetings Act, which
 authorizes this meeting to be closed to the public and that the City Clerk be
 directed to record the vote of each Alderman on this motion. Motion carried.


 ADJOURN

 Alderman Mervine moved, seconded by Alderman Irvin, to adjourn the meeting
 at 6:25 p.m. Motion carried by voice vote.




 ____________________________________
 Alexandra E. K. Voigt
 City Clerk




City of Aurora Page 4