Fine Arts Commission — Skokie, IL
Date: 2023-06-14

Agenda
 Skokie Fine Arts Commission
 June 14, 2023 7 p.m.
 Skokie Village Hall Conference Rooms D&E


  I. Call to Order
 II. Upcoming Projects
 a. October 2023 National Arts and Humanities Month
 b. Spring/Summer 2023 Skokie Through the Lens
 i. Submission Form - https://skokie-
 portal.app.transform.civicplus.com/forms/33758
 ii. Entries will automatically be emailed to liaison, chair and subcommittee
 members (Levan, Waxberg and Hatchett)
 c. October Storytelling Event
 i. Take Flight Dates
 ii. Theme Suggestions
 d. Cultural Arts Grants
 i. Discuss non-for-profit grants
 1. Do we want to continue?
 2. Do we want to grant fewer for more money?
 ii. Discuss school grants
 1. FYI letter sent to administrators of schools with a Skokie address
 iii. Review applications to simplify
 iv. Grant workshop? If application is simpler, is it necessary?
III. New Business
IV. Adjournment

Upcoming meetings: July 12, 2023
 August 9, 2023
 Skokie Village Hall 5127 Oakton Street Skokie, IL
 Conference Rooms D&E




#611993
 SKOKIE FINE ARTS CULTURAL ARTS
 GRANT APPLICATION & GUIDELINES
 2019 - 2020
 CULTURAL ARTS GRANT FOR SKOKIE SCHOOLS



Council-Manager
Government DEADLINE FOR the Cultural Arts Grant for Skokie Schools
Mayor George Van Dusen APPLICATIONS: Friday, September 27, 2019
Clerk Pramod C. Shah
Trustees Michele L. Bromberg In 1966, the Village of Skokie became the first municipality in
 Karen Gray-Keeler Illinois to establish a Fine Arts Commission. This citizen advisory
 Ralph Klein
 committee is comprised of Mayoral appointees who advise the
 Randall E. Roberts
 Edie Sue Sutker Village’s Board of Trustees. Through its granting opportunities as
 Ilonka Ulrich well as other projects that the Commission undertakes each year,
Manager John T. Lockerby the Commission encourages, supports and promotes the arts.
Counsel Michael M. Lorge
 The Cultural Arts Grant for Skokie Schools ($500.00) requires the
Fine Arts Commission submission of a basic application. Applications will be reviewed
Pam Garbarini, Chair by the Fine Arts Commission in fall 2019. These grants offset the
Mira Chander cost of providing fine arts programming in Skokie schools.
Shawn Gebhardt
Debra Hatchett
 New applicants and interested parties are encouraged to attend
Jacqueline Moses
Sonya Osseny
 the Fine Arts Commission Grants workshop that is scheduled
Richard Reeder on Wednesday, September 11, 2019, 7:30 p.m., Conference
Jeff Rhodes Room A, Skokie Village Hall, 5127 Oakton Street, Skokie.
Hope Salmanoff
Maya Snitman
Sharon Vicker
Liya Wang Award Process: Applications are reviewed in the order received.
Ellen Waxberg (1) Commission receives completed applications
Pamela Williams by September 27, 2019.
 (2) Commission reviews grant applications in
 fall 2019.
 (3) Grantees are required to complete the
 evaluation forms immediately upon
 completion of program. A copy of this
 evaluation is attached.
 (4) Checks are distributed.
 2019-2020 CULTURAL ARTS GRANT FOR SKOKIE SCHOOLS PROGRAM GUIDELINES
 FUNDING MAXIMUM IS UP TO $500


FUNDING SOURCE

Grant monies to fund fine arts events and activities are drawn from Village of Skokie funds.

WHO IS ELIGIBLE?

 Skokie public and private schools who host professional visiting artists.

REQUIREMENTS

 All proposed programs/projects must take place between May 1, 2019 and April 30, 2020.
 Applicants must comply with Title VII of the Civil Rights Act of 1964 and assure the Skokie Fine Arts
  Commission that no person will be excluded from participation or be denied on the basis of sex, race, sexual
  orientation, color, religion, ancestry, age, national origin, or disability.
 Applicants must submit an evaluation immediately upon completion of program. A copy of the evaluation
  form is attached to this application. Grant money will not be released unless a completed evaluation form is
  received by the Skokie Fine Arts Commission.
 All disbursement requests must be received by the Village before April 1, 2020.


REVIEW STANDARDS

 Emphasis on fine arts, music and dance.
 Cultural diversity programming.
 Impact on Skokie students (i.e. percentage of Skokie students that will attend the event).


SKOKIE FINE ARTS COMMISSION WILL NOT FUND:

 Unsigned, incomplete or late applications.
 Individual artists unless sponsored by a Skokie arts organization.
 Travel expenses.
 Applicants who do not return evaluation forms.

QUESTIONS?

Contact Ann Tennes, Director of Marketing and Communications, at ann.tennes@skokie.org or 847-933-8257.
 SKOKIE FINE ARTS COMMISSION
 CULTURAL ARTS GRANT FOR SKOKIE SCHOOLS

The purpose of this granting program is to allow Skokie schools to supplement their fine arts curricula
by presenting artists and/or performing arts groups to their students.

School/PTA: ______________________________________________________________________________

Address:___________________________________________________________ Zip Code: ______________
(Where you would like communication to be sent)

Contact Person: ____________________________________________________________________________

Daytime Telephone Number: ______________________________ Email: _____________________________

Please describe the program for which the funds are being requested. Include the following information:

1. Name of artist or performing group

__________________________________________________________________________________________

2. Title of program

__________________________________________________________________________________________

3. Date, time and location of program

__________________________________________________________________________________________

4. Number and age of Skokie children participating

__________________________________________________________________________________________

Funding Limit: $500 Amount Requested $____________________________




Please attach the items listed below. All applications must be complete and include these items in order
to be eligible:

 A resume or brochure describing the artist or performing arts group you wish to present to your school.

 A signed contract between the school/PTA and the artist or performing group.

Continued on next page…




#191344
STATEMENT OF ASSURANCES

If a grant is awarded, the applicant agrees to credit the Village of Skokie Fine Arts Commission (SFAC) for
their support in all publicity and media materials used in connection with the funded project.

An evaluation form must be submitted at program’s completion and is a condition of funding.

The applicant also assures the SFAC that funding will be administered by the applicant; that any funds received
under this grant shall not be used to replace funds normally budgeted for the same program; and that funds
received shall be used solely for the described activities.



__________________________________________________________________________________________
Signature of Preparer Title Date



__________________________________________________________________________________________
Signature of School Principal Date




#191344
 SKOKIE FINE ARTS COMMISSION
 CULTURAL ARTS GRANT EVALUATION
 GRANTING YEAR 2019-2020

GRANTEE: _____________________________________________________________________________



ADDRESS: ______________________________________________________________________________



PHONE #: ______________________________________________________________________________



COMPLETED PROGRAM NAME: _______________________________________________________



TOTAL EXPENDITURES: _______________________________________________________________



NUMBERS REACHED BY PROJECT:
  • AS PARTICIPANTS: __________________________________________________________


 • AS AUDIENCE ATTENDEES: __________________________________________________


 • SKOKIE RESIDENTS: ________________________________________________________


ON A SEPARATE SHEET OF PAPER PLEASE ANSWER THE FOLLOWING:
  • GRANTEE’S EVALUATION OF PROJECT
  • SUCCESS/FAILURE OF PROJECT




#191344
 Project Grant Application & Guidelines
 GRANTING YEAR 2019-2020
 PROJECT GRANT FOR SKOKIE ARTS ORGANIZATIONS

 DEADLINE FOR APPLICATIONS: Friday, September 27, 2019

 Governing bodies with taxing powers, parent-teacher organizations and organizations that currently
 receive funding through the Village’s Grant Programming Budget are not eligible to apply. Skokie
 schools seeking art funding should refer to the Fine Arts Commission’s Cultural Arts Grants for Skokie
 Schools.

 In 1966, the Village of Skokie became the first municipality
 in Illinois to establish a Fine Arts Commission. This citizen
 advisory committee is comprised of Mayoral appointees
 who advise the Village’s Board of Trustees. Through its
 granting opportunities, as well as other projects that the
 Commission undertakes each year, the Commission Council-Manager
 encourages, supports and promotes the arts. Government
 Mayor George Van Dusen
 Clerk Pramod C. Shah
 Trustees  Michele L. Bromberg
 Skokie arts organizations that sponsor visual, audio and Karen Gray-Keeler
 creative art projects such as Artist-in-Residence programs Ralph Klein
 Randall E. Roberts
 are invited to submit an application. Priority is placed on Edie Sue Sutker
 Ilonka Ulrich
 fine arts projects that are provided by minority-based Manager John T. Lockerby
 Counsel Michael M. Lorge
 groups to under-served audiences of the Village of Skokie.
 Fine Arts Commission
 Pam Garbarini, Chair
 New applicants and interested parties are encouraged Mira Chander
 Shawn Gebhardt
 to attend the Skokie Fine Arts Commission Grants Debra Hatchett
 Jacqueline Moses
 workshop scheduled for Wednesday, September 11, Sonya Osseny
 2019 in Conference Room A at Skokie Village Hall, 5127 Richard Reeder
 Jeff Rhodes
 Oakton Street, Skokie at 7:30 p.m. Hope Salmanoff
 Maya Snitman
 Sharon Vicker
 Liya Wang
 Ellen Waxberg
 Pamela Williams




Award Process:
 (1) Grant applications must be received by Friday, September 27, 2019.
 (2) Commission reviews all grant applications in fall 2019.
 (3) Award letters are mailed out in fall 2019.
 (4) Grantees are required to submit a program summary/evaluation form upon completion of
 program. (Evaluation form attached.)
 (5) Checks are distributed upon receipt of evaluation form.
 2019-2020 SKOKIE FINE ARTS PROJECT GRANT PROGRAM GUIDELINES
FUNDING SOURCE

Grant monies to fund fine arts events and activities are drawn from Village of Skokie funds.

WHO IS ELIGIBLE?

 Village of Skokie not-for-profit arts organizations.
 Skokie non-art organizations which choose to sponsor arts programming that is of a non-religious
  nature and is open to the general public.
 Governing bodies with taxing powers, parent-teacher organizations, organizations that currently
  receive funding through the Village’s Grant Programming Budget are not eligible to apply.

REQUIREMENTS

 All proposed programs/projects must take place between May 1, 2019 and April 30, 2020.
 The organization submitting the application must make a matching financial contribution of at least
  25 percent of the cost of the project.
 Applicants must comply with Title VII of the Civil Rights Act of 1964 and assure the Skokie Fine
  Arts Commission that no person will be excluded from participation or be denied on the basis of
  sex, race, sexual orientation, color, religion, ancestry, age, national origin, or disability.
 All Project Grant evaluations must be completed and returned before grant money is distributed.
  A copy of the evaluation form is attached.
 Grant applications must be submitted no later than 5 p.m. on Friday, September 27, 2019.

REVIEW STANDARDS

 Emphasis on fine arts, music and dance.
 Cultural diversity programming.
 Evidence of an organization’s ability to carry out the project or the success of an event that
  already occurred.
 Demonstration of the ability to secure funding from other sources.
 Impact on residents of Skokie (i.e. percentage of Skokie residents that will attend the event).

SKOKIE FINE ARTS COMMISSION WILL NOT FUND:

 Capital improvements or construction costs.
 Purchase of permanent equipment.
 An existing deficit from a previous year or project.
 Existing staff costs for non-arts organizations.
 Existing annual art-related programs.
 Personal expenses such as child care and unrelated wages lost due to proposed project
 commitment.
 Unsigned, incomplete or late applications.
 Individual artists unless sponsored by a Skokie arts organization.
 Travel expenses.
 Applicants who do not return the evaluation form.



#190376
Questions?
Contact Ann Tennes, Director of Marketing and Communications, ann.tennes@skokie.org or
847/933-8257.




 2019-2020 SKOKIE FINE ARTS PROJECT GRANT APPLICATION
PLEASE USE THE CHECKLISTS BELOW TO VERIFY ALL REQUIRED MATERIAL HAS BEEN SUBMITTED
AND GUIDELINES ACKNOWLEDGED.

TIMELINE AND CHECKLIST:
  Return completed application to:
 Skokie Village Hall - Village Manager’s Office
 ATTN: Skokie Fine Arts Commission
 5127 Oakton Street
 Skokie, Illinois 60077

  Applications must be submitted by 5 p.m. on Friday, September 27, 2019.
  Late or incomplete applications will not be accepted.

ALL APPLICANTS MUST PROVIDE:
   Completed application form.
   A project narrative including the following items: (narrative to be no more than two (2) pages in length)
 1.) General overview and timeline.
 2.) Names of principal personnel.
 3.) Goals and evaluation procedures.
 4.) Target audience for project/organization.
 5.) Specifically identify how the project benefits Skokie residents.
 6.) How this proposal complies with the standards set forth by the Skokie Fine Arts Commission.

  A copy of signed agreement, letter or contract from the artist(s) and/or performer(s).

  A publication, brochure, program or promotional material, etc. listing the Skokie Fine Arts
 Commission as sponsors.

  A brief description of the organization’s history (to be no more than one (1) page in length).

  A current list of the organization’s officers and board members, including addresses and phone
 numbers.

  A calendar of the organization’s board meetings and other events.

  One (1) copy of current proof of not-for-profit incorporation status.

  The program evaluation form to be submitted immediately after the program concludes.




#190376
 2019-2020 SKOKIE FINE ARTS PROJECT GRANT APPLICATION
ORGANIZATION - INFORMATION

Legal Name of Organization:_________________________________________________________________


Chief Administrative Officer: __________________________________________Phone:_________________


Contact Person: (person filing application - if different from Chief Administrative Officer)
________________________________________________________________Phone:__________________


Street Address: (where you would like communication to be sent)
________________________________________________________________________________________


City, State: ________________________________________________Zip Code:______________________


Phone: ___________________________________________Fax: ___________________________________


Contact Person E-mail:
________________________________________________________________________________________


Social Security/Tax ID#: __________________________________________Year Founded: _____________
ORGANIZATION - STATUS
 Not-for-Profit Association

 Not-for-Profit Corporation
 IRS Tax Exempt
 Other:_________________________________________________________________________
ORGANIZATION - STATUS

Number of Participants _________________________________________________________________________


Number of expected audience members from the Skokie community _____________________________________


Number of Artists involved ______________________________________________________________________


Does this program/project provide direct financial payment to Skokie artists? (circle one) YES NO
If yes, how many? ____________________________________________________________________________


 (continued)




#190376
Has your organization applied to the Illinois Arts Council or another re-granting agency for fund for this project?

Source:______________________________________________________________ Amount: _____________

Source:______________________________________________________________ Amount: _____________

Source:______________________________________________________________ Amount: _____________

ORGANIZATION - FISCAL INFORMATION
For the last completed fiscal year:
Expenditures ____________________________________Revenues ____________________________________


BUDGET DETAIL - ANTICIPATED PROJECT INCOME
 AMOUNT

Membership Fees/admissions $_______________________________________

Contractual or operational revenue $_______________________________________

Applicant’s contribution (must be at least 25% of total cost) ________________________________________

Other income/funding sources Source:_________________________________
 Amount:$________________________________

 Source:_________________________________
 Amount:$________________________________

TOTAL OPERATING INCOME $_______________________________________

BUDGET DETAIL - ANTICIPATED PROJECT EXPENSES
 AMOUNT

Personnel Artistic $_______________________________________

 Administrative $_______________________________________

Contractual Services Artistic $_______________________________________

 Materials $_______________________________________

Space Rental $_______________________________________

Marketing $_______________________________________

Capital Expenditure/Equipment/Supplies $_______________________________________
(Related to this project)

TOTAL PROJECT EXPENSE $_______________________________________


NET LOSS/GAIN (Anticipated Income – Anticipated Project Expenses) $___________________________________

SKOKIE FINE ARTS COMMISSION GRANT REQUEST $_________________________________________
 (continued)




#190376
STATEMENT OF ASSURANCES

If a grant is awarded, the applicant agrees to credit the Village of Skokie Fine Arts Commission (SFAC) for
their support in all publicity and media materials used in connection with the funded project.

A final program evaluation form must be submitted immediately after the program concludes and is a
condition of funding.

The applicant also assures the SFAC that funding will be administered by the applicant; that any funds
received under this grant shall not be used to replace funds normally budgeted for the same program; and that
funds received shall be used solely for the described activities.



________________________________________________________________________________
Signature of Chief Administrative Officer Date



________________________________________________________________________________
Signature of Person Filing Application Title Date
(if different than the Chief Administrative Officer)




Return completed application to:

 Skokie Village Hall - Village Manager’s Office
 ATTN: Skokie Fine Arts Commission
 5127 Oakton Street
 Skokie, Illinois 60077




#190376
 SKOKIE FINE ARTS COMMISSION
 PROJECT GRANT EVALUATION
 GRANTING YEAR 2019-2020


GRANTEE:




ADDRESS:
________________________________________________________________________________


PHONE#:
________________________________________________________________________________


COMPLETED PROGRAM NAME:
________________________________________________________________________________


TOTAL EXPENDITURES:
________________________________________________________________________________


NUMBERS REACH BY PROJECT:
  • AS PARTICIPANTS: __________________________________________________________


 • AS AUDIENCE ATTENDEES: __________________________________________________


 • SKOKIE RESIDENTS: ________________________________________________________


ON A SEPARATE SHEET OF PAPER PLEASE ANSWER THE FOLLOWING:
  • GRANTEE’S EVALUATION OF PROJECT
  • SUCCESS/FAILURE OF PROJECT




#190376

Skokie Fine Arts Commission
 June 14, 2023
 Meeting Notes



 1. Call to Order at 7 p.m. by Chairperson Pam Garbarini
 Present: Chairperson Pam Garbarini, Staff Representative Alex Franz, and
 Commissioners, Debra Hatchett, Pramod Joshi, Judy Levan, Sonya Osseny, Mitch
 Thomas, James VanOsdol, Sharon Vicker and Trustee Ralph Klein.
 2. Upcoming Projects
 a. October 2023 National Arts and Humanities Month
 i. Proclamation - The Mayor will read the proclamation at the October 2,
 2023 Village Board meeting. All commissioners are strongly encouraged
 to attend. Jeff, Mitch and Meredith continue to work on FAQ’s and forms
 as well as the digital calendar of events.
 b. Spring/Summer 2023 Skokie Through the Lens- “Delighting in Our Diversity”
 i. The submission form will be available online and will be emailed
 automatically to liaison, chair and subcommittee members.
 c. October Storytelling Event
 i. Take Flight Dates – Commissioner VanOsdol will reach out to Take Flight
 to determine which date works best.
 ii. Theme Suggestions – The group discussed having a “Ghost Stories” theme
 and naming the event “Ghosted.” Commissioners Thomas and VanOsdol
 will work together to create an Event Brite.
 d. Cultural Arts Grants
 i. Discussion – Chairperson Garbarini suggested that grants be made
 available to both schools & non-profits under one application and that the
 $500 award ceiling be removed. Commissioner Osseny agreed that non-
 profits should be included. Chairperson Garbarini further stated that in the
 past non-profits and schools were two separate pools of money and
 suggested that they be combined. The group agreed with her.
 A motion was made by Chairperson Garbarini to include non-profits and
 schools and was seconded by Commissioner Osseny. All approved.
 ii. Online Application - Chairperson Garbarini and Alex explained that the
 grant application can be made into an online form similar to the “Skokie
 Through the Lens” form and can have the ability for any supporting
 documents to be uploaded.
 iii. Grant Workshop / Simpler Application – The group agreed that a grant
 workshop was not necessary and that the application should be simplified.
 3. New Business


#612173
 Trustee Klein encouraged the commission to look toward the future in events and
 programming and to think of ideas that further get the Fine Arts Commission’s
 name out. He further explained that as the commission continues to grow through
 the grants, events, programs, etc. that it offers, more funding may become
 available.
 4. Adjournment – Commissioner Hatchett motioned we adjourn and Commissioner Osseny
 seconded. Meeting was adjourned at 7:42 p.m.


Upcoming meetings: August 9, 2023
 Skokie Village Hall 5127 Oakton Street Skokie, IL
 Conference Rooms D&E

 NO JULY MEETING




#612173