Infrastructure and Technology Committee — Aurora, IL
Date: 2022-03-21

City Hall, 2nd Floor Council
 City of Aurora Chambers
 44 E. Downer Place
 Aurora, IL 60507
 Infrastructure and Technology
 Committee
 Agenda - Final Chairperson Juany Garza
 Vice Chair Ted Mesiacos
 Monday Alderwoman Shweta Baid
 Alderman Emmanuel Llamas
 March 21, 2022 Alderwoman Patty Smith

 4:00 PM


 Members of the public wishing to provide public comment for this meeting
 must be physically present at the meeting and registered to speak prior to the
 meeting being called to order. Please contact the Aldermen’s Office at (630)
 256-3020 with questions.
 CALL TO ORDER

 ROLL CALL

 APPROVAL OF MINUTES

22-0199 Approval of the minutes from the Infrastructure and Technology Committee
 Meeting held on March 7, 2022.

 PUBLIC COMMENT

 AGENDA

22-0176 A Resolution Authorization to accept the bid from Superior Asphalt Materials LLC,
 North Aurora, IL for the Citywide Asphalt Purchase Program.

22-0183 A Resolution authorizing the Director of Purchasing to purchase a 3-year
 subscription for a combined Scheduling, Time and Attendance solution from
 Ultimate Kronos Group (UKG), Weston, FL and Vector Solutions, Tampa, FL, with
 2 additional option years for a total award of $1,092,230.12 with a 10%
 contingency.

22-0184 A Resolution to purchase a 3-year subscription for a combined, comprehensive
 Fire Records Management System (RMS) from ESO Solutions, Austin, TX and
 Vector Solutions, Tampa, FL, with 2 additional option years for a total award of
 $299,202.72.

22-0200 A Resolution authorizing the purchase of one replacement and one additional
 aerial forestry truck for the City of Aurora fleet from Altec Industries Inc. for
 $345,929.00.




City of Aurora Page 1 Printed on 3/17/2022
Infrastructure and Technology Agenda - Final March 21, 2022
Committee


22-0210 A Resolution to award the New Haven Ave Water Main Replacement & Storm
 Sewer Extension project located in Ward 6 to Stokes Excavating, Inc., 903
 Daisyfield Rd, Rockford, Illinois 61102 in the bid amount of seven hundred fifty
 thousand dollars and zero cents ($750,000.00).

22-0213 A Resolution Awarding the bid to Service Sanitation located in Aurora, Illinois for
 Portable Toilet Rental/Service for various City of Aurora Divisions

22-0214 A Resolution for the Acceptance of Bid Pricing from Beary Landscape for Mowing
 & Landscape Maintenance for City Owned Park parcels

22-0216 A Resolution to authorize the Director of Purchasing to execute a contract with
 Crawford, Murphy & Tilly, Aurora, IL, in the amount of $105,600 for water main
 flushing.

22-0225 A Resolution for the Acceptance of Bid Pricing from Contractors for Mowing
 Landscape Maintenance for Several City Departments (Bid 22-06) for a One Year
 Contract with Two Optional One Year Extensions upon mutual consent .

 CLOSED SESSION

 ADJOURNMENT

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours
 in advance of the scheduled meeting. The Aldermen's Office can be reached in
 person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email
 at aldermensoffice@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 2 Printed on 3/17/2022

City Hall, 2nd Floor Council
 City of Aurora Chambers
 44 E. Downer Place
 Aurora, IL 60507


 Infrastructure and Technology
 Committee
 Meeting Minutes - Final
 Monday
 March 21, 2022
 4:00 PM
 Chairperson Juany Garza
 Vice Chair Ted Mesiacos
 Alderwoman Shweta Baid
 Alderman Emmanuel Llamas
 Alderwoman Patty Smith


 Members of the public wishing to provide public comment for this meeting
 must be physically present at the meeting and registered to speak prior to the
 meeting being called to order. Please contact the Aldermen’s Office at (630)
 256-3020 with questions.

 CALL TO ORDER

 Chairperson Garza called the meeting to order at 4:01 pm.


 ROLL CALL

 Present: 5 - Chairperson Juany Garza, Vice Chair Ted Mesiacos, Alderwoman Shweta
 Baid, Alderman Emmanuel Llamas and Alderwoman Patty Smith

 APPROVAL OF MINUTES

 22-0199 Approval of the minutes from the Infrastructure and Technology
 Committee Meeting held on March 7, 2022.
 A motion was made by Alderwoman Smith, seconded by Alderwoman Baid,
 that the meeting minutes be accepted and filed. The motion carried.

 Ayes: 5


 PUBLIC COMMENT


 AGENDA




City of Aurora Page 1
Infrastructure and Technology Meeting Minutes - Final March 21, 2022
Committee


 22-0176 A Resolution Authorization to accept the bid from Superior Asphalt
 Materials LLC, North Aurora, IL for the Citywide Asphalt Purchase
 Program.
 A motion was made by Alderwoman Smith, seconded by Alderwoman Baid,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 22-0183 A Resolution authorizing the Director of Purchasing to purchase a 3-year
 subscription for a combined Scheduling, Time and Attendance solution
 from Ultimate Kronos Group (UKG), Weston, FL and Vector Solutions,
 Tampa, FL, with 2 additional option years for a total award of
 $1,092,230.12 with a 10% contingency .
 A motion was made by Alderwoman Smith, seconded by Alderwoman Baid,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 22-0184 A Resolution to purchase a 3-year subscription for a combined,
 comprehensive Fire Records Management System (RMS) from ESO
 Solutions, Austin, TX and Vector Solutions, Tampa, FL, with 2 additional
 option years for a total award of $299,202.72 .
 A motion was made by Alderwoman Smith, seconded by Alderwoman Baid,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 22-0200 A Resolution authorizing the purchase of one replacement and one
 additional aerial forestry truck for the City of Aurora fleet from Altec
 Industries Inc. for $345,929.00 .
 A motion was made by Alderwoman Smith, seconded by Alderwoman Baid,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 22-0210 A Resolution to award the New Haven Ave Water Main Replacement &
 Storm Sewer Extension project located in Ward 6 to Stokes Excavating,
 Inc., 903 Daisyfield Rd, Rockford, Illinois 61102 in the bid amount of
 seven hundred fifty thousand dollars and zero cents ($750,000.00).
 A motion was made by Alderwoman Smith, seconded by Alderwoman Baid,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5




City of Aurora Page 2
Infrastructure and Technology Meeting Minutes - Final March 21, 2022
Committee


 22-0213 A Resolution Awarding the bid to Service Sanitation located in Aurora,
 Illinois for Portable Toilet Rental/Service for various City of Aurora
 Divisions
 A motion was made by Alderwoman Smith, seconded by Alderwoman Baid,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 22-0214 A Resolution for the Acceptance of Bid Pricing from Beary Landscape for
 Mowing & Landscape Maintenance for City Owned Park parcels
 A motion was made by Alderwoman Smith, seconded by Alderwoman Baid,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 22-0216 A Resolution to authorize the Director of Purchasing to execute a contract
 with Crawford, Murphy & Tilly, Aurora, IL, in the amount of $105,600 for
 water main flushing.
 A motion was made by Alderwoman Smith, seconded by Alderwoman Baid,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 22-0225 A Resolution for the Acceptance of Bid Pricing from Contractors for
 Mowing Landscape Maintenance for Several City Departments (Bid
 22-06) for a One Year Contract with Two Optional One Year Extensions
 upon mutual consent .
 A motion was made by Alderwoman Smith, seconded by Alderwoman Baid,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 CLOSED SESSION


 ADJOURNMENT

 A motion was made by Alderwoman Smith, seconded by Alderwoman Baid,
 that this meeting be adjourned. The motion carried. Chairperson Garza
 adjourned the meeting at 4:42 pm.

 Ayes: 5




City of Aurora Page 3
Infrastructure and Technology Meeting Minutes - Final March 21, 2022
Committee


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours
 in advance of the scheduled meeting. The Aldermen's Office can be reached in
 person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email
 at aldermensoffice@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4