Finance — Charleston, WV
Date: 2026-05-18
Time: 18:30

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Monday, May 18, 2026
 6:30 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 5-4-2026

 II. RESOLUTIONS:

 a. Resolution No. 26-054 - Authorizing the filing of the U.S. Department of Transportation,
 Section 5310 Vehicle Grant funding application for the purchase of a shuttle van for the
 Roosevelt Community Center, with a commitment to provide a 20% match.

 b. Resolution No. 26-055 - Authorizing the Mayor or City Manager to enter into a contract with
 West Virginia Paving, Inc. to perform asphalt street paving construction services.

 c. Resolution No. 26-056 - Authorizing the Mayor or City Manager to purchase a total of 15
 2026 Ford Police Interceptors from Thornhill Group, Inc. for the Charleston Police
 Department, including the installation of all necessary modifications and furnished cameras.

 d. Resolution No. 26-057 – Authorizing the Mayor or City Manager to enter into an agreement
 for the fully adhered EPDM flat roof overlay of the Roosevelt Community from Almost
 Heaven Roofing.

 e. Resolution No. 26-058 - Authorizing the Mayor or City Manager to purchase computers,
 monitors, docking stations, and other necessary accessories from HP and Foxit PDF software
 update.



 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Monday, May 18, 2026
 6:30 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 5-4-2026

 II. RESOLUTIONS:

 a. Resolution No. 26-054 - Authorizing the filing of the U.S. Department of Transportation,
 Section 5310 Vehicle Grant funding application for the purchase of a shuttle van for the
 Roosevelt Community Center, with a commitment to provide a 20% match.

 b. Resolution No. 26-055 - Authorizing the Mayor or City Manager to enter into a contract with
 West Virginia Paving, Inc. to perform asphalt street paving construction services.

 c. Resolution No. 26-056 - Authorizing the Mayor or City Manager to purchase a total of 15
 2026 Ford Police Interceptors from Thornhill Group, Inc. for the Charleston Police
 Department, including the installation of all necessary modifications and furnished cameras.

 d. Resolution No. 26-057 – Authorizing the Mayor or City Manager to enter into an agreement
 for the fully adhered EPDM flat roof overlay of the Roosevelt Community from Almost
 Heaven Roofing.

 e. Resolution No. 26-058 - Authorizing the Mayor or City Manager to purchase computers,
 monitors, docking stations, and other necessary accessories from HP and Foxit PDF software
 update.



 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

 Page | 1 of
 MINUTES
 FINANCE COMMITTEE MEETING
 6:30 P.M., MAY 4, 2026
 AV ROOM #308, CITY HALL


Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to
order at 6:30 p.m., May 4, 2026.

A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:

Joseph Jenkins, Chair
Becky Ceperley
Mary Beth Hoover
Larry Moore
Chad Robinson (arrived at 6:42; 1st vote was for 26-051)
Shawn Taylor

Absent:
Brent Burton, Vice Chair

Other Councilmembers present:
Frank Annie
Harper Gardner
Emmett Pepper




 I. DISCUSSION:

 a. Approval of Previous Minutes - Councilmember Taylor asked for unanimous consent
to dispense with the reading of the minutes for the April 20, 2026 meeting and that they be
approved as distributed. There were no objections, and the minutes were approved.


 1


 Page | 2 of
 II. RESOLUTIONS:

 a. Resolution No. 26-050 – Authorizing the Mayor to sign and submit to the U.S
 Department of Housing and Urban Development the Annual Action Plan for Program
 Year 2026 (FY 2026 to 2027), Year 2 of the Consolidated Plan and all required
 certifications and agreements, including Sub-recipient project contracts relating to the
 Annual Action Plan.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor is hereby authorized and directed to sign and submit to the U. S.
 Department of Housing and Urban Development the Annual Action Plan for Program
 Year 2026 (FY 2026 to 2027), Year 2 of the Consolidated Plan and all required
 certifications and agreements, including Sub-recipient project contracts relating to the
 Annual Action Plan.


MOECD Director Andy Backus added that the approval is for Year 2 of the 5-Year Consolidated
Plan. The only change is the list of the CDBG projects.

Councilmember Taylor moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-050 approved.




 2


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 b. Resolution No. 26-051 – Authorizing the Mayor or Chief of Police to execute and enter
 into a Subaward Recipient Agreement with Appalachia High Intensity Drug Trafficking
 Area (“AHIDTA”) for funds from the United State Office of National Drug Control Policy
 in the total amount of $115,000 to be awarded to the Metropolitan Drug Enforcement
 Network Team (“MDENT”). The 2026 calendar year funds are designated for the
 purchasing of evidence and information (totaling $20,000), and funding overtime for
 five full-time officers at $19,000 each (totaling $95,000).

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or Chief of Police to execute and enter into a Subaward Recipient
 Agreement with Appalachia High Intensity Drug Trafficking Area (“AHIDTA”) for funds
 from the United State Office of National Drug Control Policy in the total amount of
 $115,000 to be awarded to the Metropolitan Drug Enforcement Network Team
 (“MDENT”). The 2026 calendar year funds are designated for the purchasing of
 evidence and information (totaling $20,000), and funding overtime for five full-time
 officers at $19,000 each (totaling $95,000).


City Manager Ben Mishoe added that the City has had this agreement for many years. It will
partially fund overtime for MDENT officers.

Councilmember Jenkins confirmed that there were not any major changes from the last
agreement.

Councilmember Taylor moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-051 approved.




 3


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 c. Resolution No. 26-052 – Authorizing the Mayor or City Manager to enter into an
 agreement with Studimo Productions for the provision of sound, light, and audio
 production services for the 2026 Live on the Levee concert series, in the amount of
 $3,504.75 per event date plus additional backline equipment costs as may be needed
 for specific shows and bands, pursuant to the direct purchase authority set forth in
 Section 2-486 of Charleston Municipal Code.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to enter into an agreement with Studimo
 Productions for the provision of sound, light, and audio production services for the 2026
 Live on the Levee concert series, in the amount of $3,504.75 per event date plus
 additional backline equipment costs as may be needed for specific shows and bands,
 pursuant to the direct purchase authority set forth in Section 2-486 of Charleston
 Municipal Code.


Mishoe added that Studimo has provided sound/audio for Live on the Levee for many years. It
has been determined that the price is reasonable.

Councilmember Tayor confirmed that if any additional equipment is needed, the cost will be
taken out of the Live on the Levee budget.

From the audience, Councilmember Pepper confirmed that the vendor has two employees who
work the shows.

Councilmember Taylor moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-052 approved.




 4


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 d. Resolution No. 26-053 – Approving the proposed Fiscal Year 2026-2027 Coliseum and
 Convention Center budget as indicated within the attached document.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the proposed Fiscal Year 2026-2027 Coliseum and Convention Center budget as
 indicated within the attached document is approved.


Mishoe added that the budget was approved by the Board. The anticipated subsidy from the
City’s General Fund is approximately $670,000, which is down from previous years.

 Councilmember Taylor moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-053 approved.




Councilmember Taylor motioned to adjourn the meeting.
Meeting adjourned.




 5


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 Resolution No. 26-054

 Introduced in Council: Adopted by Council:

 May 18, 2026 ______

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-054 - Authorizing the filing of the U.S. Department of Transportation,
 2 Section 5310 Vehicle Grant funding application for the purchase of a shuttle van for the
 3 Roosevelt Community Center, including all understandings and assurances contained therein
 4 and with commitment to providing 20% ($30,000) match, and directing and authorizing the City
 5 Manager as the official representative of the applicant City of Charleston to provide additional
 6 information as may be required.
 7
 8 Be it Resolved by the Council of the City of Charleston, West Virginia:
 9
10 Authorizing the filing of the U.S. Department of Transportation, Section 5310 Vehicle Grant
11 funding application for the purchase of a shuttle van for the Roosevelt Community Center,
12 including all understandings and assurances contained therein and with commitment to
13 providing 20% ($30,000) match, and directing and authorizing the City Manager as the official
14 representative of the applicant City of Charleston to provide additional information as may be
15 required.




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 Resolution No. 26-055

 Introduced in Council: Adopted by Council:

 May 18, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-055 – Authorizing the Mayor or City Manager to enter into a contract with
 2 West Virginia Paving, Inc., in the total amount of $3,150,700.00 to perform asphalt street
 3 paving
 4 construction services, where the contract price was determined through a competitive bidding
 5 process.
 6
 7 Be it Resolved by the Council of the City of Charleston, West Virginia:
 8
 9 That the Mayor or City Manager is authorized to enter into a contract with
10 West Virginia Paving, Inc., in the total amount of $3,150,700.00 to perform asphalt street
11 paving
12 construction services, where the contract price was determined through a competitive bidding
13 process.
14




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 2026-31 Asphalt Resurfacing Project (E4 05/26-162U)
 Business Opened at Bid Total Local Vendor Preference -$5,000.00
 Bear Contracting, LLC 5/11/2026 13:00 $ 3,958,000.00 $3,953,000.00
  BTI Contracting Inc 5/11/2026 13:00 $ 3,668,450.00 $3,663,450.00
 Mr. Asphalt Inc 5/11/2026 13:00 $ 3,560,400.00 $3,555,400.00
West Virginia Paving, Inc 5/11/2026 13:00 $ 3,150,700.00 $3,145,700.00




 Page | 9 of
2026-31 Asphalt Resurfacing Project (E4 05/26-162U)
 Bear Contracting, LLC BTI Contracting Inc Mr. Asphalt Inc West Virginia Paving, Inc
 Mandatory Requirement

Item 3.02 – HMA Base Course $ 17,000.00 $ 13,950.00 $ 12,900.00 $ 12,700.00
Item 3.03 – HMA Wearing Course $ 3,066,000.00 $ 2,929,500.00 $ 2,835,000.00 $ 2,688,000.00
Item 3.04 – Standard Milling $ 875,000.00 $ 725,000.00 $ 712,500.00 $ 450,000.00

Attended Pre-Bid Yes Yes Yes Yes

WV Contractor's License Yes Yes Yes Yes
Certificate of Insurance Yes Yes Yes Yes
Bid Bond Yes Yes Yes Yes
Drug Free WorkPlace Affidavit Yes Yes Yes Yes
SubContractor's List (if Applicable) Yes Yes Yes Yes
Hiring Affidavit for over $500k Yes Yes Yes Yes
Vendor Protest Acknowledgement Yes Yes Yes Yes
Contact and Signature Form Yes Yes Yes Yes
Pricing Page Yes Yes Yes Yes
Addendum Acknowledgement Yes Yes Yes Yes
Local Vendor Form (if Applicable) Yes Yes Yes Yes
City of Chalreston Purchasing Affidavit Yes Yes Yes Yes

Grand Total $ 3,958,000.00 $ 3,668,450.00 $ 3,560,400.00 $ 3,150,700.00

Minus $5,000 Vendor Preference $ 3,953,000.00 $ 3,663,450.00 $ 3,555,400.00 $ 3,145,700.00




 Page | 10 of
 CITY OF CHARLESTON

 RECOMMENDATION TO AWARD

DATE: May 11, 2026

SUBJECT: Recommendation for Award

Solicitation Number: 2026-31 Asphalt Resurfacing Project

West Virginia Paving, Inc. - $3,150,700.00

Award Recommendation: Check the appropriate box below.

[☒] Lowest Bid: By signing below, the Department certifies that bids have been properly
evaluated and recommends award to West Virginia Paving, Inc. in the amount of
$3,150,700.00.

[☐] Multiple Award: By signing below, the Department certifies that bids have been properly
evaluated and recommends award to multiple bidders meeting the required specifications. Those
bidders receiving an award are identified as follows: ___________________________________.

[☐] Other Than Lowest Bid: By signing below, the Department certifies that bids have been
properly evaluated and recommends award to ________________________ in the amount of
_____________ as the lowest responsible bidder meeting the required specifications. Award to
the lowest bid was not made due to disqualifications described in more detail below:

Bidding Vendors not awarded:

Bear Contracting, LLC - $3,958,000.00
BTI Contracting Inc. - $3,668,450.00
Mr. Asphalt Inc. - $3,560,400.00

Respectfully,


_____________________________________ ___________________________
Signature Date


________________________________________________________
Printed Name and Title




 Page | 11 of
 Resolution No. 26-056

 Introduced in Council: Adopted by Council:

 May 18, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 25-056 – Authorizing the Mayor or City Manager to purchase a total of fifteen
 2 model year 2026 Ford Police Interceptors from Thornhill Group, Inc. for the Charleston Police
 3 Department in the total amount of $993,062.85, where the price also includes the installation
 4 of all necessary modifications and furnished cameras to upfit the vehicles for CPD use, all
 5 pursuant to a competitive bid process.
 6
 7 Be it Resolved by the Council of the City of Charleston, West Virginia:
 8
 9 That the Mayor or City Manager is authorized to purchase a total of fifteen model year 2026
10 Ford Police Interceptors from Thornhill Group, Inc. for the Charleston Police Department in the
11 total amount of $993,062.85, where the price also includes the installation of all necessary
12 modifications and furnished cameras to upfit the vehicles for CPD use, all pursuant to a
13 competitive bid process.




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Page | 13 of
 2026-04 CPD Fleet Interceptors with Emergency Light Package
 Business Opened at Bid Total NOTES
UpFit VA, LLC 10/23/2025 2:00pm $1,122,503.88 Disqualified
 Vendor did not provide pricing for all mandatory requirements, Vendor did not use revised
 pricing page, submitted their own version. Did submit Addendum Acknowledgement Form.
Thornhill Group Inc 10/23/2025 2:00pm $806,450.36 RECOMMENDED
 Only responsible vendor meeting specifications.
 10/23/2025 2:00pm Vehicles are currently black and would have silver wraps. Vendor did not use the revised
 Pricing Page that was provided in Addendum 1, but did submit Addendum
 Acknowledgement Form. Vendor did not submit pricing for all mandatories. Pricing Page
Generations Ford $817,998.65 Disqualified not totaled correctly.
 Vendor Added a Labor Charge to the Pricing Page that was not in the original. Vendor did
 not provide pricing for the Radios as requested on the pricing page. Vendor provided their
 own pricing spreadsheet and did not use the Pricing Page provided in the Addendum. Bid
Adamson Industries Corp 10/23/2025 2:00pm $827,939.02 Disqualified Sheet did not match total.

 Vendor provided alternate products that do not meet the City's requirements. Vendor did
Stephens Auto Center 10/23/2025 2:00pm $779,427.00 Disqualified not submit detailed product information explaining deviations from required products.




 Page | 14 of
 Resolution No. 26-057

 Introduced in Council: Adopted by Council:

 May 18, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-057 – Authorizing the Mayor or City Manager to enter into an agreement for
 2 the fully adhered EPDM flat roof overlay of the Roosevelt Community Center located at 502
 3 Ruffner Ave, Charleston, WV 25311 from Almost Heaven Roofing in the amount of $57,600.00
 4 pursuant to a competitively bid process.
 5
 6 Be it Resolved by the Council of the City of Charleston, West Virginia:
 7
 8 That the Mayor or City Manager is authorized to enter into an agreement for the fully adhered
 9 EPDM flat roof overlay of the Roosevelt Community Center located at 502 Ruffner Ave,
10 Charleston, WV 25311 from Almost Heaven Roofing in the amount of $57,600.00 pursuant to a
11 competitively bid process.




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 Almost Heaven Roofing Ed's Home and Commerical Thoroughbred Construction
 Item Quanity Unit Price Unit Price Unit Price
BID AND PROPOSAL FORM (2 OF 3)
Fully adhered EPDM flat roof overlay 1 $57,600.00 $64,800.00 $66,500.00


 Total $57,600.00 $64,800.00 $66,500.00
Local Vendor Preference N/A N/A N/A




 Page | 19 of
Page | 20 of
 Resolution No. 26-058

 Introduced in Council: Adopted by Council:

 May 18, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-058 – Authorizing the Mayor or City Manager to purchase computers,
 2 monitors, docking stations, and other necessary accessories from HP pursuant to a
 3 competitively bid statewide contract in the total amount of $43.795.00 as part of an annual PC
 4 refresh for various City departments, and Foxit PDF software update in the amount of
 5 $$8,567.50, for a combined total amount 52,362.50.
 6
 7 Be it Resolved by the Council of the City of Charleston, West Virginia:
 8
 9 That the Mayor or City Manager is authorized to purchase computers, monitors, docking
10 stations, and other necessary accessories from HP pursuant to a competitively bid statewide
11 contract in the total amount of $43.795.00 as part of an annual PC refresh for various City
12 departments, and Foxit PDF software update in the amount of $$8,567.50, for a combined total
13 amount 52,362.50.




 Page | 21 of
 INSTRUCTIONS: This form
 must be submitted to the City
 Manager’s Office for any
 purchase of materials or
 supplies costing $5,000 or
 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON
 Purchase Request
Date: May 13th,
 _____________
 2026


To: CITY MANAGER,


I request permission to purchase the following materials and/or supplies: Annual PC Refresh
 _________________________
 and Foxit PDF software


_____________________________________________________________________________________
WV State Contract - IP23 - PCs for the City of Charleston, Parking, MDENT and CCCC Departments


_____________________________________________________________________________________
Foxit - 3 vendor quotes below - CDW-G, SHI and Advizex


Purchase justification: Annual purchase to remove unsupported PCs off City
 __________________________________________________________________
 network to reduce security risks and maintain peak


_____________________________________________________________________________________
performance of staff with their daily operations. We also need to purchase Foxit Editor software licenses to replace old versions that are


_____________________________________________________________________________________
no longer supported




If approved, the total purchase price will be: $52,362.50
 ________________________



(Check One)


 The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).


 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 22 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)

1. __________________________________
 WV State Contract - IP23 Price Quote: $_________________
 $43,795.00


2. __________________________________ Price Quote: $_________________

3. __________________________________
 CDW-G - FoxIt Editor Price Quote: $_________________
 8,567.50


4. __________________________________
 SHI - FoxIt Editor Price Quote: $_________________
 9,018.00


5. __________________________________
 GovConnection - FoxIt Editor Price Quote: $_________________
 9,211.00




The apparent low-bid vendor meeting specifications is: HP for PCs (Contract) and
 __________________________________
 CDW-G (Foxit)


AND

 The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector’s records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR

 I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with ______________________________ because:

 _______________________________________________________________________________
 _______________________________________________________________________________
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector’s records.


ITEM A (For Sole Source Procurements ONLY)

Explain what is unique about this vendor/brand and why your department must purchase this product:
_____________________________________________________________________________________
_____________________________________________________________________________________
____________________________________________________________________________________
Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor’s sole source
status:

(Name & Phone Number)_______________________________________
 2


 Page | 23 of
REQUESTOR’S DECLARATION


 I declare that I have fully complied with the letter and intent of the City Code as it pertains to

procurement and have exercised reasonable precaution to procure the item(s) requested above at the

lowest price, consistent with good service and quality.

 I also declare that I have no personal or business relationship with the listed vendor(s) that would

be considered a conflict of interest, except as follows:

(List Actual, Potential, or Perceived Conflicts of Interest) ______________________________________

_____________________________________________________________________________________




Request Submitted By: Adam Cottrell
 _________________________ Department: Information Systems
 ___________________________



Is this purchase being paid with grant funds? Yes No




*************************************************************************************


Funds Approval: _________________________ Date: ______________
 Authorized Financial Officer


Account Number: _____________________________________________________________________


City Manager Approval: ______________________________ Date:_____________________




 3


 Page | 24 of
Customer Name: City of Charleston
Contract Number: WV IP123
Payment Terms: Net 30 days
Customer Email: adam.cottrell@cityofcharleston.org
Quote Date: 5/1/2026
Quote Expiration Date:
Contract #: WV IP123
Big Deal # 47343448
HP Sale Rep Simcox@hp.com
Quote # 5012026 City



Part Number Description Quantity Unit Price
C0HF9UC Standard Desktop G9 BIOS 14 $636.00 $8,904.00
FH973AA DisplayPort TO DVI-D Adapter (single link) Cable
UE333E HP 4 year Next Business Day Onsite w/Defective Media Retention Desktop HW Supp
U96XWAAE HP 5 y Absolute Resilience 2500-9999
U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats)


C0YQ9UC Standard Laptop G1i BIOS 4 $724.00 $2,896.00
U85N6E HP 4y Premium Onsite w/DMR Notebook
U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats)
U87CFE HP 4y Premium Onsite 1 time Battery Replacement
U96XWAAE HP 5 y Absolute Resilience 2500-9999


C9MG9UC Mobile Workstation G1i BIOS 6 $1,935.00 $11,610.00
265A9UT HP 125 Wired Mouse
U87CFE HP 4y Premium Onsite 1 time Battery Replacement
U85SCE HP 4 Year Premium Onsite w/ADP/DMR NB Hardware Support
U96XWAAE HP 5 y Absolute Resilience 2500-9999
U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats)


D74MSUP HP USB-C 100W G6 Dock 1 $158.00 $158.00
 HP 4 Year Next Business Day Response Advanced Exchange Docking Station HW Supp


C51P6UP HP Thunderbolt 4 Ultra 280W G6 Dock 6 $253.00 $1,518.00
 HP 4 Year Next Business Day Response Advanced Exchange Docking Station HW Supp




 Total $25,086.00

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 Page | 26 of
Customer Name: City of Charleston
Contract Number: WV IP123
Payment Terms: Net 30 days
Customer Email: adam.cottrell@cityofcharleston.org
Quote Date: 5/1/2026
Quote Expiration Date:
Contract #: WV IP123
Big Deal # 47343448
HP Sale Rep Simcox@hp.com
Quote # 5012026 CCCC



Part Number Description Quantity Unit Price
C0HF9UC Standard Desktop G9 BIOS 5 $636.00 $3,180.00
FH973AA DisplayPort TO DVI-D Adapter (single link) Cable
UE333E HP 4 year Next Business Day Onsite w/Defective Media Retention Desktop HW Supp
U96XWAAE HP 5 y Absolute Resilience 2500-9999
U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats)


BW0X1UC Fixed Workstation G5 BIOS 2 $3,027.00 $6,054.00
U61DWE HP 4 year Onsite Care w/DMR WS HW Support
U96XWAAE HP 5 y Absolute Resilience 2500-9999
U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats)




 Total $9,234.00




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 Page | 27 of
Customer Name: City of Charleston
Contract Number: WV IP123
Payment Terms: Net 30 days
Customer Email: adam.cottrell@cityofcharleston.org
Quote Date: 5/1/2026
Quote Expiration Date:
Contract #: WV IP123
Big Deal # 47343448
HP Sale Rep Simcox@hp.com
Quote # 5012026 MDENT



Part Number Description Quantity Unit Price
C0HF9UC Standard Desktop G9 BIOS 5 $636.00 $3,180.00
FH973AA DisplayPort TO DVI-D Adapter (single link) Cable
UE333E HP 4 year Next Business Day Onsite w/Defective Media Retention Desktop HW Supp
U96XWAAE HP 5 y Absolute Resilience 2500-9999
U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats)


C0YQ9UC Standard Laptop G1i BIOS 1 $724.00 $724.00
U85N6E HP 4y Premium Onsite w/DMR Notebook
U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats)
U87CFE HP 4y Premium Onsite 1 time Battery Replacement
U96XWAAE HP 5 y Absolute Resilience 2500-9999


BW0X1UC Fixed Workstation G5 BIOS 1 $3,027.00 $3,027.00
U61DWE HP 4 year Onsite Care w/DMR WS HW Support
U96XWAAE HP 5 y Absolute Resilience 2500-9999
U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats)




 Total $6,931.00

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 b m m
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 Page | 29 of
Customer Name: City of Charleston
Contract Number: WV IP123
Payment Terms: Net 30 days
Customer Email: adam.cottrell@cityofcharleston.org
Quote Date: 5/1/2026
Quote Expiration Date:
Contract #: WV IP123
Big Deal # 47343448
HP Sale Rep Simcox@hp.com
Quote # 5012026 Parking



Part Number Description Quantity Unit Price
C0HF9UC Standard Desktop G9 BIOS 4 $636.00 $2,544.00
FH973AA DisplayPort TO DVI-D Adapter (single link) Cable
UE333E HP 4 year Next Business Day Onsite w/Defective Media Retention Desktop HW Supp
U96XWAAE HP 5 y Absolute Resilience 2500-9999
U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats)




 Total $2,544.00




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 Quote # Quote Date
 031226-0951.1 5/13/2026



TO: FROM:
 Name: Larry Vernati Name: Lori Caldwell
 Company: City of Charleston Company: AdvizeX Technologies
 Address: 501 Virginia St E Address: 6480 Rockside Wds Blvd S Suite 190
 Address: Charleston, WV 25301 Address: Independence, OH 44131
 Phone: 304-348-8058 Phone: 304-541-3400
 Email: larry.vernati@cityofcharleston.org Email: lcaldwell@advizex.com


 ITEM DESCRIPTION QTY UNIT PRICE EXTENDED


PDFEDT14PLMP03 FOXIT PDF EDITOR per user 36 - 99 50 $184.22 $9,211.00
PDFEDT14UPMP03 PDF EDITOR MAINTENANCE Support per user 36 - 99 50 $36.84 $1,842.00

 Subtotal $11,053.00
 Tax $0.00
 Estimated Freight $0.00

 TOTAL: $11,053.00

Notes:



Unless reflected in the quotation, total does not include applicable sales tax and shipping charges.

 Terms & Conditions F.O.B.
The terms and conditions which shall govern this quotation are Advizex’s Standard Sales Terms and Point of Origin
Conditions (the “Agreement”). Performance under this quotation is conditioned upon both parties
successfully entering into and executing the Agreement. Both parties hereto acknowledge and agree
that none of the product referenced herein shall ship to customer prior to execution of the Agreement.

Subject to Advizex’s prior written approval and in the event that it is not feasible for the parties to enter
into and execute the Agreement prior to shipment of the product referenced herein, Customer hereby
agrees to negotiate in good faith and execute the Agreement within thirty (30) days after the shipment
by Advizex of the product referenced herein. If no Agreement has been executed, Customer hereby
agrees to pay Advizex the full invoice price for the product(s) referenced herein within thirty (30) days of
the date of invoice, which shall be generated upon shipment of the product.




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