Prepares Advisory Committee — Columbia, SC
Date: 2024-08-14
Time: 15:00

COLUMBIA PREPARES ADVISORY COMMITTEE MEETING AGENDA
 WEDNESDAY, AUGUST 14, 2024


The Columbia Prepares Advisory Committee will conduct a meeting on Wednesday, August 14,
2024 at 3:00 p.m. using Video Conferencing Technology. Please contact the Community
Development Department at (803) 545- 3373 or scott.hirt@columbiasc.gov if you have questions
regarding the meeting.

COMMITTEE DISCUSSION

1. Welcome and Call to Order - Ms. Felicia Kilgore, Director

2. Approval of March 6, 2024 Columbia Prepares Advisory Committee Meeting Minutes

3. Introduction of City Staff Members

4. Introduction of Advisory Committee Members

5. Status Update Community Development Block Grant – Mitigation Program

6. Program Activities Update

7. Budget Set-Asides Update

8. Questions

ADJOURNMENT




 Page 1 of 1

COLUMBIA PREPARES ADVISORY COMMITTEE MEETING AGENDA
 WEDNESDAY, AUGUST 14, 2024
The Columbia Prepares Advisory Committee will conduct a meeting on Wednesday, August 14,
2024 at 3:00 p.m. using Video Conferencing Technology. Please contact the Community
Development Department at (803) 545- 3373 or scott.hirt@columbiasc.gov if you have questions
regarding the meeting.

COMMITTEE DISCUSSION

1. Welcome and Call to Order - Ms. Felicia Kilgore, Director

2. Approval of March 6, 2024 Columbia Prepares Advisory Committee Meeting Minutes

3. Introduction of City Staff Members

4. Introduction of Advisory Committee Members

5. Status Update Community Development Block Grant – Mitigation Program

6. Program Activities Update

7. Budget Set-Asides Update

8. Questions

ADJOURNMENT




 Page 1 of 1
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MEETING DATE: August 14, 2024

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Welcome and Call to Order - Ms. Felicia Kilgore,
 Director
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 7/26/2024 11:15 AM Page 1
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MEETING DATE: August 14, 2024

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Approval of March 6, 2024 Columbia Prepares
 Advisory Committee Meeting Minutes
FUNDING SOURCE &
ORIGINAL BUDGET:


ATTACHMENTS:
  Columbia-Prepares-Advisory-Committee-minutes March 6 2024 (DOCX)




Updated: 7/26/2024 1:14 PM Page 1
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COLUMBIA PREPARES ADVISORY COMMITTEE
MINUTES




 Attachment: Columbia-Prepares-Advisory-Committee-minutes March 6 2024 (9530 : Approval of March 6, 2024 Minutes)
  Date: March 6, 2024
  Time: 3:00 PM
  Location: Teleconference via Zoom
  Facilitator: Felicia Kilgore, Community Development Director and
  Scott Hirt, Administrative Coordinator

  Committee Members
  Amy Husmann | J. Scott Jaillette | Ralph McCarthy | William Baker | Claudia
  McMillan | Krista Hampton | Todd Beiers | Harry Tinsley | Tiffany Latimer

 Committee Members Present Staff Members Present

  Ralph MccCarthy Felicia Kilgore
  Amy Husmann Scott Hirt
  Claudia McMillan
  Harry Tinsley
  Krista Hampton
  Todd Beiers


 Item Discussion
  Call to Order: Introduction from Felicia and a welcome to the Committee
 members.
  Approval of Ralph Mccarthy motions to approve agenda
  Agenda: Second by Amy Husmann
 Approved without objection

  Introductions: Introductions from City staff, City staff committee members and
 resident committee members.




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CDBG-MIT Presenting the background of the City’s CDBG-MIT grant funds and
Overview: their purpose and how the program supports data-informed
 investments in high-impact areas using needs assessments. We
 have identified 3 projects: Fleet Services generator, Columbia Head
 Gates and Lock Gate Repair, and Olympia Fire Station. We have
 received approval from HUD for the authorization to use HUD funds




 Attachment: Columbia-Prepares-Advisory-Committee-minutes March 6 2024 (9530 : Approval of March 6, 2024 Minutes)
 for the Head Gates project. Preliminary work still in progress for the
 Olympia Fire Station and Fleet Services Generator. We have a
 citizen participation plan, which is where the Citizens Prepares
 Advisory Committee comes into play.

 The purpose of the committee is to increase transparency in the
 implementation of CDBG-MIT funds and to inform the citizens of
 eligible areas, projects, and to solicit suggestions from the citizens.
 The committee has requested monthly reports on the progress on
 the projects.
Program Olympia fire station: We have purchased multiple parcels of land
Activities: to build the new fire station. The project would serve a
 predominantly low/moderate income residential area. The new fire
 station will increase the capacity that the current fire station does
 not have. New station will be furnished with a backup generator.

 Canal Head Gates: Repair the head gates which provides water to
 the citizens of Columbia. Project critical to ensure an adequate
 supply of water to our residents and institutions.

 Fleet services generator: Generator would ensure services in the
 event of a disaster.

Budget Set- Administration/oversight funds are used for our compliance to
Asides: ensure a complete review of the information needed.

Elections: Ralph McCarthy makes a motion to have himself serve as the chair
 and Amy Husmann as the vice chair
 Second by Amy Husmann
 Approved without objection
Questions: What does the committee do to help disseminate the
 information to the citizens? We will provide information to you to
 make sure it gets out to the public.

 Is there a place to provide feedback or request information?
 You can get in contact with Felicia.

 How can you become a member of the committee?
 You would need to go to the City’s committees/boards website and
 apply. The member will be approved by City Council.
Adjournment: Motion to adjourn by Amy Husmann
 Second by Ralph McCarthy
 Approved unanimously
 Adjourned at 4:05pm

 Packet Pg. 5
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MEETING DATE: August 14, 2024

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Introduction of City Staff Members
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 7/26/2024 11:19 AM Page 1
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MEETING DATE: August 14, 2024

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Introduction of Advisory Committee Members
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 7/26/2024 11:21 AM Page 1
 Packet Pg. 7
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MEETING DATE: August 14, 2024

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Status Update Community Development Block
 Grant – Mitigation Program
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 7/26/2024 11:22 AM Page 1
 Packet Pg. 8
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MEETING DATE: August 14, 2024

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Program Activities Update
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 7/26/2024 11:31 AM Page 1
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MEETING DATE: August 14, 2024

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Budget Set-Asides Update
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 7/26/2024 11:42 AM Page 1
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MEETING DATE: August 14, 2024

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Questions
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 7/26/2024 11:44 AM Page 1
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