HR Committee — Burlington, VT
Date: 2025-09-18
Time: 08:30

Thursday, September 18, 2025, 8:30 AM, HR Conference Room, 200 Church St.,
 Burlington, VT

8:30 am, HR Conference Room, 200 Church St., Burlington, VT OR Remotely via ZOOM:
Please click the link below to join the webinar:
Zoom Link: https://zoom.us/j/94820907375?pwd=ZWdzWk5KTGp5K29vZ1dEd2dLaU9jQT09
Meeting ID: 948 2090 7375
Passcode: 616429
1. Approve Agenda & Minutes
  Subject 1.1. Approve Agenda
  Meeting September 18, 2025 - HRPC 09/18/2025 - Thursday, September 18, 2025, 8:30 AM, HR
 Conference Room, 200 Church St., Burlington, VT


  Category 1. Approve Agenda & Minutes

  Department Human Resources


  Type

  Recommended Action

  Subject 1.2. Approve minutes from 7/14/2025 meeting
  Meeting September 18, 2025 - HRPC 09/18/2025 - Thursday, September 18, 2025, 8:30 AM, HR
 Conference Room, 200 Church St., Burlington, VT


  Category 1. Approve Agenda & Minutes

  Department Human Resources


  Type

  Recommended Action

2. Public Forum

3. Review/Discuss Discipline Procedures

4. Executive Session
  Subject 4.1. Conversation on grievances.
  Meeting September 18, 2025 - HRPC 09/18/2025 - Thursday, September 18, 2025, 8:30 AM, HR
 Conference Room, 200 Church St., Burlington, VT


  Category 4. Executive Session

  Department Human Resources


  Type
  Recommended Action

5. Other Committee Business

6. Adjournment
  Subject 6.1. Motion to adjourn
  Meeting September 18, 2025 - HRPC 09/18/2025 - Thursday, September 18, 2025, 8:30 AM, HR
 Conference Room, 200 Church St., Burlington, VT


  Category 6. Adjournment

  Department Council and Board


  Type

  Recommended Action

7. Informational and Non-Discrimination Statements

 The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious
 affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity,
 marital status, veteran status, disability, HIV positive status, crime victim status or genetic information. The City
 is also committed to providing proper access to services, facilities and employment opportunities. The programs
 and services of the City of Burlington are accessible to people with disabilities. Individuals who require special
 arrangements, auxiliary aid, service for effective communication, or a modification of policies or procedures to
 participate in a program, service, or activity of the City of Burlington, should contact the office of the Title II
 Burlington ADA Coordinator at 802-865-7000 as soon as possible but no later than 48 hours before the scheduled
 event.

Thursday, September 18, 2025, 8:30 AM, HR Conference Room, 200 Church St.,
 Burlington, VT

8:30 am, HR Conference Room, 200 Church St., Burlington, VT OR Remotely via ZOOM:
Please click the link below to join the webinar:
Zoom Link: https://zoom.us/j/94820907375?pwd=ZWdzWk5KTGp5K29vZ1dEd2dLaU9jQT09
Meeting ID: 948 2090 7375
Passcode: 616429
1. Approve Agenda & Minutes
  Subject 1.1. Approve Agenda
  Meeting September 18, 2025 - HRPC 09/18/2025 - Thursday, September 18, 2025, 8:30 AM, HR
 Conference Room, 200 Church St., Burlington, VT


  Category 1. Approve Agenda & Minutes

  Department Human Resources


  Type

  Recommended Action

  Subject 1.2. Approve minutes from 7/14/2025 meeting
  Meeting September 18, 2025 - HRPC 09/18/2025 - Thursday, September 18, 2025, 8:30 AM, HR
 Conference Room, 200 Church St., Burlington, VT


  Category 1. Approve Agenda & Minutes

  Department Human Resources


  Type

  Recommended Action

2. Public Forum

3. Review/Discuss Discipline Procedures

4. Executive Session
  Subject 4.1. Conversation on grievances.
  Meeting September 18, 2025 - HRPC 09/18/2025 - Thursday, September 18, 2025, 8:30 AM, HR
 Conference Room, 200 Church St., Burlington, VT


  Category 4. Executive Session

  Department Human Resources


  Type


 Page 1 of 4
  Recommended Action

5. Other Committee Business

6. Adjournment
  Subject 6.1. Motion to adjourn
  Meeting September 18, 2025 - HRPC 09/18/2025 - Thursday, September 18, 2025, 8:30 AM, HR
 Conference Room, 200 Church St., Burlington, VT


  Category 6. Adjournment

  Department Council and Board


  Type

  Recommended Action

7. Informational and Non-Discrimination Statements

 The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious
 affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity,
 marital status, veteran status, disability, HIV positive status, crime victim status or genetic information. The City
 is also committed to providing proper access to services, facilities and employment opportunities. The programs
 and services of the City of Burlington are accessible to people with disabilities. Individuals who require special
 arrangements, auxiliary aid, service for effective communication, or a modification of policies or procedures to
 participate in a program, service, or activity of the City of Burlington, should contact the office of the Title II
 Burlington ADA Coordinator at 802-865-7000 as soon as possible but no later than 48 hours before the scheduled
 event.




 Page 2 of 4
 Monday, July 14, 2025, 8:30 AM, Sharon Bushor Conference Room, 149 Church St.,
 Burlington, VT

 8:30 am, Sharon Bushor Conference Room, 149 Church St., Burlington, VT OR Remotely via ZOOM:
 Please click the link below to join the webinar:
 Zoom Link: https://zoom.us/j/94820907375?pwd=ZWdzWk5KTGp5K29vZ1dEd2dLaU9jQT09
 Meeting ID: 948 2090 7375
 Passcode: 616429

 Present
 Councilor Sarah Carpenter, Chair (SC)
 Councilor Marek Broderick (MB)
 Councilor Melo Grant (MG)
 Lynn Reagan, Acting HR Director (LR)

 Others Present:
 Chapin Spencer, Director of DPW
 Damion Gilbert, AFSCME 1343
 David VanDeusen, AFSCME 1343
 Emmett Wood, City Attorney – council to the HRPC
 Hayley McClenahan, City Attorney – council for HR and DPW
 Meaghan Diffenderfer, HR Administrative Coordinator
 Megan Moir, DPW Division Director – Water Resources
 Rory Cummings, DPW employee
 Steve Roy, retired DPW employee
 Tony Berry, HR Manager

 Meeting called to order, 8:34 am by Chair Carpenter


 1. Approve Agenda & Minutes
 MB moves to approve the agenda as written.
 SC seconds.
 All in favor, so moved and approved.

 MB moves to approve the minutes as written.
 SC seconds.
 All in favor, so moved and approved.


 2. Public Forum
 None.

Motion by Councilor MB to find that premature general public knowledge of labor relations and employee grievances
would clearly place the City at a substantial disadvantage because the City risks disclosing confidential personnel
matters in public.
SC seconds.
All in favor, so moved and approved.

Motion by Councilor MB that based on the finding of substantial disadvantage, the Council enter into executive session
to hear the grievance under the provisions of 1 V.S.A. 313(a)(1)(B) and (D), to include legal counsel, committee
members, Rory Cummings, David VanDuesen, Damian Gilbert, Steve Roy, HR Personnel, Division Director Megan Moir,
and Department Director Chapin Spencer.

SC seconds.
All in favor, so moved and approved.

Pause while waiting for final council member to join. Page 3 of 4
Re-enter executive session.

Motion by Councilor MB, to find that premature general public knowledge of labor relations and employee grievances
would clearly place the City at a substantial disadvantage because the City risks disclosing confidential personnel
matters in public.
MG seconds.
All in favor, so moved and approved.

Motion by Councilor MB, that based on the finding of substantial disadvantage, the Council enter into executive session
to hear the grievance under the provisions of 1 V.S.A. 313(a)(1)(B) and (D), to include legal counsel, committee
members, Rory Cummings, David VanDuesen, Damian Gilbert, Steve Roy, HR Personnel, Division Director Megan Moir,
and Department Director Chapin Spencer.
MG seconds.
All in favor, so moved and approved.

 3. Executive Session
Those participating in the hearing sworn in by Counsel.
Grievance Hearing.
Grievance hearing adjourned, Committee Members will reconvene on July 24th to deliberate.

MB moves to adjourn executive session
MG seconds
All in favor, executive session ends



 4. Other Committee Business

Next meeting will be July 24 – HR team will send out an invite.
All clarifying questions go to Attorney Wood.
Next regular meeting August 11

 5. Adjournment
MB moves to adjourn
MG seconds.
All in favor,
Meeting adjourned, 10:12 by Chair Carpenter

 6. Informational and Non-Discrimination Statements

 The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious
 affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity,
 marital status, veteran status, disability, HIV positive status, crime victim status or genetic information. The City
 is also committed to providing proper access to services, facilities and employment opportunities. The programs
 and services of the City of Burlington are accessible to people with disabilities. Individuals who require special
 arrangements, auxiliary aid, service for effective communication, or a modification of policies or procedures to
 participate in a program, service, or activity of the City of Burlington, should contact the office of the Title II
 Burlington ADA Coordinator at 802-865-7000 as soon as possible but no later than 48 hours before the scheduled
 event.




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