Regular Council Meeting — Buckeye, AZ
Date: 2025-10-22

CITY OF BUCKEYE
 REGULAR COUNCIL MEETING
 OCTOBER 21, 2025
 MINUTES

City Council Chambers
530 E. Monroe Ave.
Buckeye, AZ 85326
6:00 p.m.

Pursuant to A.R.S. § 38-431.03(A)(3) the Council may, by majority vote, recess or adjourn to executive
session at one or more times during the meeting, as needed to confer with the City Attorney for legal
advice regarding any item listed on this agenda.

1. Call to Order/Invocation/Pledge of Allegiance/Roll Call
Mayor Orsborn called the meeting to order at 6:00 p.m.; Councilmember Berry led the invocation;
Councilmember Goodman led the Pledge of Allegiance.

Members Present: Councilmember Berry, Councilmember Goodman, Councilmember HagEstad
 (via Microsoft Teams), Vice Mayor Heustis, and Mayor Orsborn.

Members Absent: Councilmember Youngker and Councilmember Beard.

Departments Present: City Manager Doug Sandstrom, Deputy City Manager Dave Roderique, Deputy
 City Manager Javier Setovich, Interim Deputy City Manager Cindy Camarata,
 City Attorney Scott McCoy, City Clerk Lucinda Aja, Police Chief Robert
 Sanders, Fire Chief Jake Rhoades, Water Resources Director Terry Lowe,
 Community Services Director Miranda Gomez, Deputy Director of
 Communications John O’Halloran, Information Technology Deputy Director
 Alan Eubanks, Development Services Director Brian Craig, Program
 Management Office Director James Shano, Public Works Director Amy Murray,
 Interim Human Resources Director Kerry Sheward, Economic Development
 Director Suzanne Boyles, and Interim Chief Financial Officer Rick Langley.

2. Comments from the Public – None.

3. Awards/Presentations/Proclamations – None.

4. CONSENT AGENDA ITEMS / NEW BUSINESS

Approval of items on the Consent Agenda - All items with an (*) are considered to be routine
matters and will be enacted by one motion and vote of the City Council. A motion was made by
Vice Mayor Heustis and seconded by Councilmember Goodman to approve Items *4.A, *4.B,
*4.C, *4.D, *4.E, *4.F, *4.G, *4.H, *4.I, *4.J, *4.K, *4.L, *4.M, *4.N, *4.O, *4.P, *4.Q. *4.R, *4.S, and
*4.T. Motion passed unanimously.

*4.A Council to take action on Resolution No. 84-25 approving the second option to extend
 the Airport Property Lease Agreement between the City of Buckeye, and Spur-N-Rotor,
 Inc., a Nevada corporation.
 Staff Liaison: Scott Gray, Aviation Director


October 21, 2025 Regular Council Meeting Minutes
Council adopted Resolution No. 84-25 approving the second option to extend the Airport Property
Lease Agreement between the City of Buckeye, and Spur-N-Rotor, Inc., a Nevada corporation.

*4.B Council to take action on Resolution No. 81-25, approving the First Amendment to
 Airport Property Lease Agreement between the City of Buckeye, and GH1, LLC (DBA
 Aerosecure), an Arizona limited liability company; and authorizing the City Manager to
 execute and deliver said First Amendment Agreement on behalf of the City of Buckeye.
 Staff Liaison: Scott Gray, Aviation Director

Council adopted Resolution No. 81-25, approving the First Amendment to Airport Property Lease
Agreement between the City of Buckeye, and GH1, LLC (DBA Aerosecure), an Arizona limited liability
company; and authorizing the City Manager to execute and deliver said First Amendment Agreement
on behalf of the City of Buckeye.

*4.C Council to take action on a final plat titled "Sun City Festival Ranch Planning Area 3 -
 Parcel 88" generally located south of the Beardsley Parkway and 279th Drive
 intersection.
 Staff Liaison: Jennifer Roseman, Planner II

Council approved a final plat titled "Sun City Festival Ranch Planning Area 3 - Parcel 88" generally
located south of the Beardsley Parkway and 279th Drive intersection.

*4.D Council to take action on Resolution No. 79-25 ordering the work as described in
 Resolution No. 32-25; ordering the formation of City of Buckeye Maintenance
 Improvement District No. MID-2024-004; and ordering the recording and filing of this
 Resolution.
 Staff Liaison: Ron Moll, City Engineer,

Council adopted Resolution No. 79-25 ordering the work as described in Resolution No. 32-25;
ordering the formation of City of Buckeye Maintenance Improvement District No. MID-2024-004; and
ordering the recording and filing of this Resolution.

*4.E Council to take action on Resolution No. 80-25 enlarging the City of Buckeye Street
 Lighting Improvement District No. SLID-2015-001; and ordering recording and filing of
 this Resolution.
 Staff Liaison: Ron Moll, City Engineer

Council adopted Resolution No. 80-25 enlarging the City of Buckeye Street Lighting Improvement
District No. SLID-2015-001; and ordering recording and filing of this Resolution.

*4.F Council to take action on Resolution No. 78-25 enlarging the City of Buckeye Street
 Lighting Improvement District No. SLID-2022-003; and ordering the recording and filing
 of this Resolution.
 Staff Liaison: Ron Moll, City Engineer

Council adopted Resolution No. 78-25 enlarging the City of Buckeye Street Lighting Improvement
District No. SLID-2022-003; and ordering the recording and filing of this Resolution.

*4.G Council to take action on Resolution No. 73-25 accepting a Petition for Formation of a
 Street Lighting Improvement District (SLID); declaring its intention to form a Street
 Lighting Improvement District; designating such District as the "City of Buckeye Street
 Lighting Improvement District No. SLID-2025-010"; providing for the annual levy of taxes
 or assessments equally apportioned upon all of the non-public property owners in the


October 21, 2025 Regular Council Meeting Minutes
 District to purchase energy for the lighting of public streets and parks within and
 adjacent to the District; and ordering the recording and filing of this Resolution.
 Staff Liaison: Ron Moll, City Engineer

Council adopted Resolution No. 73-25 accepting a Petition for Formation of a Street Lighting
Improvement District (SLID); declaring its intention to form a Street Lighting Improvement District;
designating such District as the "City of Buckeye Street Lighting Improvement District No. SLID-2025-
010"; providing for the annual levy of taxes or assessments equally apportioned upon all of the non-
public property owners in the District to purchase energy for the lighting of public streets and parks
within and adjacent to the District; and ordering the recording and filing of this Resolution.

*4.H Council to take action on Resolution No. 74-25 ordering the work as described in
 Resolution No. 73-25 and forming City of Buckeye Street Lighting Improvement District
 No. SLID-2025-010; and ordering the recording and filing of this Resolution.
 Staff Liaison: Ron Moll, City Engineer

Council adopted Resolution No. 74-25 ordering the work as described in Resolution No. 73-25 and
forming City of Buckeye Street Lighting Improvement District No. SLID-2025-010; and ordering the
recording and filing of this Resolution.

*4.I Council to take action on Resolution No. 75-25 accepting a Petition, Waiver, and
 Consent to Formation of a Maintenance Improvement District (MID) by the City of
 Buckeye; declaring the intention to form a Maintenance Improvement District;
 designating such District as "City of Buckeye Maintenance Improvement District No.
 MID-2025-006"; providing for the annual levy of taxes or an annual assessment against
 the lots within the District in proportion to the benefits received; and ordering the
 recording and filing of this Resolution.
 Staff Liaison: Ron Moll, City Engineer

Council adopted Resolution No. 75-25 accepting a Petition, Waiver, and Consent to Formation of a
Maintenance Improvement District (MID) by the City of Buckeye; declaring the intention to form a
Maintenance Improvement District; designating such District as "City of Buckeye Maintenance
Improvement District No. MID-2025-006"; providing for the annual levy of taxes or an annual
assessment against the lots within the District in proportion to the benefits received; and ordering the
recording and filing of this Resolution.

*4.J Council to take action on Resolution No. 76-25 ordering the work as described in
 Resolution No. 75-25; ordering the formation of City of Buckeye Maintenance
 Improvement District No. MID-2025-006; and ordering the recording and filing of this
 Resolution.
 Staff Liaison: Ron Moll, City Engineer

Council to adopted Resolution No. 76-25 ordering the work as described in Resolution No. 75-25;
ordering the formation of City of Buckeye Maintenance Improvement District No. MID-2025-006; and
ordering the recording and filing of this Resolution.

*4.K Council to take action on Resolution No. 82-25 enlarging the Street Lighting
 Improvement District No. SLID-2013-002; and ordering the recording and filing of this
 Resolution.
 Staff Liaison: Ron Moll, City Engineer

Council adopted Resolution No. 82-25 enlarging the Street Lighting Improvement District No. SLID-
2013-002; and ordering the recording and filing of this Resolution.


October 21, 2025 Regular Council Meeting Minutes
*4.L Council to take action to ratify and approve the submission of a $495,000 Build America
 Bureau, Office of the Secretary of Transportation, U.S. Department of Transportation
 Grant Application for the creation of a roadway Design Concept Report for the Sun
 Valley Parkway Corridor and Interstate 10 interchange; and authorize and direct the
 Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of
 said Grant Application.
 Staff Liaison: Rob Roach, Grant Program Manager

Council ratified and approved the submission of a $495,000 Build America Bureau, Office of the
Secretary of Transportation, U.S. Department of Transportation Grant Application for the creation of a
roadway Design Concept Report for the Sun Valley Parkway Corridor and Interstate 10 interchange;
and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the
purpose and intent of said Grant Application.

*4.M Council to take action to ratify and approve the submission of a $269,166 Grant
 Application for the acquisition of a new virtual reality training system and a full-time
 employee to support the Buckeye Police Department's Training Division; and authorize
 and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the
 purpose and intent of said Grant Application.
 Staff Liaison: Rob Roach, Grant Program Manager

Council ratified and approved the submission of a $269,166 Grant Application for the acquisition of a
new virtual reality training system and a full-time employee to support the Buckeye Police
Department's Training Division; and authorize and direct the Mayor, City Manager, City Attorney, and
City Clerk to carry out the purpose and intent of said Grant Application.

*4.N Council to take action to ratify and approve the submission of a $525,000 Phoenix Urban
 Area Security Initiative Grant Application through the Arizona Department of Homeland
 Security for seven unmanned aerial vehicle systems to increase first responder and
 public safety when responding to and/or preventing emergency events; and authorize
 and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the
 purpose and intent of said Grant Application.
 Staff Liaison: Rob Roach, Grant Program Manager

Council ratified and approved the submission of a $525,000 Phoenix Urban Area Security Initiative
Grant Application through the Arizona Department of Homeland Security for seven unmanned aerial
vehicle systems to increase first responder and public safety when responding to and/or preventing
emergency events; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to
carry out the purpose and intent of said Grant Application.

*4.O Council to take action to ratify and approve the submission of a $1,500,000 Phoenix
 Urban Area Security Initiative Grant Application through the Arizona Department of
 Homeland Security for the purchase of a new Hazardous Materials truck to replace the
 existing failing one; and authorize and direct the Mayor, City Manager, City Attorney,
 and City Clerk to carry out the purpose and intent of said Grant Application.
 Staff Liaison: Rob Roach, Grant Program Manager

Council ratified and approved the submission of a $1,500,000 Phoenix Urban Area Security Initiative
Grant Application through the Arizona Department of Homeland Security for the purchase of a new
Hazardous Materials truck to replace the existing failing one; and authorize and direct the Mayor, City
Manager, City Attorney, and City Clerk to carry out the purpose and intent of said Grant Application.



October 21, 2025 Regular Council Meeting Minutes
*4.P Council to take action to ratify and approve the submission of $1,574,029 Phoenix Urban
 Area Security Initiative (UASI) Grant Application through the Arizona Department of
 Homeland Security for the purchase of 100 new P-25-compliant National Fire Protection
 Association 1802 certified radios; and authorize and direct the Mayor, City Manager, City
 Attorney, and City Clerk to carry out the purpose and intent of said Grant Application.
 Staff Liaison: Rob Roach, Grant Program Manager

Council ratified and approved the submission of $1,574,029 Phoenix Urban Area Security Initiative
(UASI) Grant Application through the Arizona Department of Homeland Security for the purchase of
100 new P-25-compliant National Fire Protection Association 1802 certified radios; and authorize and
direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of
said Grant Application.

*4.Q Council to take action to ratify and approve the submission of a $473,309.89 Fiscal Year
 2026 PM-10 Certified Street Sweeper Grant Application through the Maricopa
 Association of Governments for the purchase of one new PM-10 Certified Street
 Sweeper; and authorize and direct the Mayor, City Manager, City Attorney, and City
 Clerk to carry out the purpose and intent of said Grant Application.
 Staff Liaison: Rob Roach, Grant Program Manager

Council ratified and approved the submission of a $473,309.89 Fiscal Year 2026 PM-10 Certified
Street Sweeper Grant Application through the Maricopa Association of Governments for the purchase
of one new PM-10 Certified Street Sweeper; and authorize and direct the Mayor, City Manager, City
Attorney, and City Clerk to carry out the purpose and intent of said Grant Application.

*4.R Council to take action on Construction Contract (Contract No. 32500122) between the
 City of Buckeye, an Arizona municipal corporation, and Gonzalez Asphalt, Inc. an
 Arizona Corporation, related to Capital Improvement Program (CIP) Project No. 100490 –
 Skyline Regional Park Phase II; and authorize the City Manager to execute and deliver
 said Contract on behalf of the City of Buckeye.
 Staff Liaison: James Braveboy Jr., Project Manager

Council approved Construction Contract (Contract No. 32500122) between the City of Buckeye, an
Arizona municipal corporation, and Gonzalez Asphalt, Inc. an Arizona Corporation, related to Capital
Improvement Program (CIP) Project No. 100490 – Skyline Regional Park Phase II; and authorize the
City Manager to execute and deliver said Contract on behalf of the City of Buckeye.

*4.S Council to take action on Resolution No. 85-25 approving the Intergovernmental
 Agreement between Maricopa County and the City of Buckeye for right-of-way
 assistance for roadway improvements: Jackrabbit Trail, Thomas to McDowell CIP
 #109050 (C-64-22-213-X-00); and authorizing the City Manager to execute and deliver said
 Agreement on behalf of the City of Buckeye.
 Staff Liaison: Jill Trompeter, Real Estate Coordinator

Council adopted Resolution No. 85-25 approving the Intergovernmental Agreement
between Maricopa County and the City of Buckeye for right-of-way assistance for roadway
improvements: Jackrabbit Trail, Thomas to McDowell CIP #109050 (C-64-22-213-X-00); and
authorizing the City Manager to execute and deliver said Agreement on behalf of the City of Buckeye.

*4.T Council to take action on the request to approve a supplemental funds repurpose for
 the Police Department.
 Staff Liaison: Robert Sanders, Chief of Police



October 21, 2025 Regular Council Meeting Minutes
Council approved the request to approve a supplemental funds repurpose for the Police Department.

5. Public Hearings / Non-Consent - New Business

5.A Council to hold a public hearing and take action on Ordinance No. 28-25 declaring the
 document entitled "Development Code Amendment Phase Two" as a public record;
 adopting the same by reference; amending the Buckeye City Code, Chapter 7
 Development Code, as set forth in the "Development Code Amendment Phase Two";
 providing for the repeal of conflicting provisions; and providing for severability.
 Staff Liaison: Mandy Woods, Principal Planner

Ms. Woods presented information regarding phase two of the development code update for the City of
Buckeye. The update has been in progress for about 18 months and follows phase one, which was
adopted in February 2024. The update aims to ensure consistency with state and federal laws,
address recent challenges, and streamline the development process. Key focus areas include uses,
signage, development and design standards, land subdivision, and streamlining. Mandy highlighted
several changes, such as the removal of the Single-Family Flex District, consolidation of the
Community Master Plan and Planned Area Development (PAD) districts, and updates to use
regulations, including new standards for battery energy storage systems, wireless facilities, and car
washes. Discussion was held regarding changes to dimensional standards, design standards for
various types of housing and commercial projects, and updates to the signage section to ensure
compliance with legal requirements. The land subdivision article was updated to include new design
standards and tie financial assurances to the release of civil permits. Ms. Woods emphasized the
collaborative effort with city staff, the development community, and the Community Advisory
Committee. The Planning and Zoning Commission recommended approval of the update, and Council
is asked to conduct a public hearing and adopt the proposed Ordinance. Mayor Orsborn opened a
public hearing at 6:32 p.m. to hear citizen input regarding Ordinance No. 28-25. Kurt Jones of Tiffany
and Bosco, on behalf of Howard Hughes, presented statements in support of the proposed
Development Code Amendments. Stephen Rue, a member of the White Tank Mountain Conservancy,
presented statements in support of the proposed Development Code Amendments. There being no
further public comments, Mayor Orsborn closed the public hearing at 6:34 p.m. Councilmember
Goodman expressed appreciation for the highly collaborative process involved in the development
code update, acknowledging the input from various stakeholders and the incorporation of their
feedback. Mayor Orsborn clarified the intent behind the garage dominance language, explaining that
the previous codes aimed to limit the amount of the front of the house that could be garage doors to
avoid a street scene dominated by garages, and noted that with smaller lots, this was not practical,
and the new code revisions addressed this while ensuring high-quality design. Mayor Orsborn asked
about the inclusion of digital billboards on future State Route 30 and whether similar considerations
were made for future I-11 and SR-85. Mandy confirmed that while I-11 was not specifically addressed,
the allowances for SR-85 remained, and the document could be updated as alignments are
determined. A motion was made by Vice Mayor Heustis and seconded by Councilmember Goodman
to adopt Ordinance No. 28-25 declaring the document entitled "Development Code Amendment Phase
Two" as a public record; adopting the same by reference; amending the Buckeye City Code, Chapter 7
Development Code, as set forth in the "Development Code Amendment Phase Two"; providing for the
repeal of conflicting provisions; and providing for severability. Motion passed unanimously.


5.B Council to take action on the Professional Services Agreement (PSA) (Contract No.
 32500096) between the City of Buckeye, an Arizona municipal corporation, and
 SmithGroup, Inc., a Michigan corporation related to the professional consulting services
 to lead the envisioning, planning, and conceptual design efforts for Capital Improvement
 Program (CIP) Project No. 109570 City Hall Campus; and authorize the City Manager to
 execute and deliver said Agreement on behalf of the City of Buckeye.


October 21, 2025 Regular Council Meeting Minutes
 Staff Liaison: James Braveboy Jr., Project Manager

Mr. Braveboy presented information regarding the proposed PSA with SmithGroup to provide
professional consulting services to lead the envisioning, planning, and conceptual design efforts
related to CIP Project No. 109570 City Hall Campus. The project aims to envision and plan Buckeye's
future City Hall, engaging the City Council and staff throughout the process to explore potential sites,
functions, and development opportunities. SmithGroup will help explore potential sites, develop data,
and provide creative answers. Deliverables include a vision framework, site analysis, conceptual
designs, renderings, cost model, and phased roadmap. The project is planned over 22 weeks, with
flexibility to accommodate the City Council's schedule. Key activities include leadership workshops,
site visits, community and staff engagement, and conceptual design development. The project aims to
be community-driven, provide early financial foresight, offer phasing options, and deliver a roadmap
for future phases, master plan design, and construction. Smit Group was selected for their experience,
community engagement, and proven success in defining future government centers. Councilmember
Goodman and Vice Mayor Heustis expressed the importance of community engagement throughout
the entire process of this project. A motion was made by Vice Mayor Heustis and second by
Councilmember Goodman to approve the Professional Services Agreement (PSA) (Contract No.
32500096) between the City of Buckeye, an Arizona municipal corporation, and SmithGroup, Inc., a
Michigan corporation related to the professional consulting services to lead the envisioning, planning,
and conceptual design efforts for Capital Improvement Program (CIP) Project No. 109570 City Hall
Campus; and authorize the City Manager to execute and deliver said Agreement on behalf of the City
of Buckeye. Motion passed unanimously.

6. Comments from the Mayor and Council

Councilmember Goodman: congratulated the City Manager on his recent certification; commended the
City’s grants team for their efforts seeking grant funding and bringing in new resources.

7. City Manager's Report and Summary of Current Events

Mr. Sandstrom presented a summary of current events.

8. Proposals for Future Agenda Items – None.

9. Adjournment
There being no further business to discuss, Mayor Orsborn adjourned the meeting at 6:50 p.m.

_________________________________
Eric W. Orsborn, Mayor


ATTEST:

_____________________________________
Lucinda J. Aja, City Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the Regular Council Meeting
held on October 21, 2025. I further certify that a quorum was present.

_____________________________________
Lucinda J. Aja, City Clerk




October 21, 2025 Regular Council Meeting Minutes