Select Committee on Insurance Relations - Property and Casualty — Charleston, WV
Date: 2021-11-05
Time: 16:30

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
 Joseph Jenkins Finance Committee, Chair
 839 Gordon Drive Parking Committee, Chair
 Charleston, West Virginia 25303 Public Safety Committee
 304-575-9202 Parks and Recreation Committee
 joseph.jenkins@cityofcharleston.org


 AGENDA
 SELECT COMMITTEE ON INSURANCE AGENT RELATIONS –
 PROPERTY AND CASUALTY
 November 5, 2021 4:30 PM
 To be held over Zoom

*Join via internet:
https://us02web.zoom.us/j/89525245057?pwd=NVlDeU93cWFQbUNZcVprY21XekE3Zz09
Passcode: 033863
*Join via Telephone: (312) 626-6799 or (929) 436-2866
Webinar ID: 895 2524 5057

__________________________________________________________________________________________


 APPROVAL OF PREVIOUS MINUTES


 9-27-2021

 DISCUSSION AND APPROVAL


 To discuss and approve insurance carrier allocations among competing brokerage/agent/producer firms, as
 mutually agreed to by such firms.

 ADJOURN



JJ/ns




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
 Joseph Jenkins Finance Committee, Chair
 839 Gordon Drive Parking Committee, Chair
 Charleston, West Virginia 25303 Public Safety Committee
 304-575-9202 Parks and Recreation Committee
 joseph.jenkins@cityofcharleston.org


 AGENDA
 SELECT COMMITTEE ON INSURANCE AGENT RELATIONS –
 PROPERTY AND CASUALTY
 November 5, 2021 4:30 PM
 To be held over Zoom

*Join via internet:
https://us02web.zoom.us/j/89525245057?pwd=NVlDeU93cWFQbUNZcVprY21XekE3Zz09
Passcode: 033863
*Join via Telephone: (312) 626-6799 or (929) 436-2866
Webinar ID: 895 2524 5057

__________________________________________________________________________________________


 APPROVAL OF PREVIOUS MINUTES


 9-27-2021

 DISCUSSION AND APPROVAL


 To discuss and approve insurance carrier allocations among competing brokerage/agent/producer firms, as
 mutually agreed to by such firms.

 ADJOURN



JJ/ns




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

 Page | 1 of
 MINUTES
 SELECT COMMITTEE ON INSURANCE AGENT RELATIONS –
 PROPERTY AND CASUALTY

 THE MEETING WAS HELD IN ROOM #308 OF CITY HALL, AND WAS ALSO MADE AVAILABLE TO
 THE PUBLIC VIA ZOOM PER THE AGENDA.

 6:00 P. M., SEPTEMBER 27, 2021

Joseph Jenkins, Vice Chairperson, called the meeting of the Select Committee on
Insurance Agent Relations – Property and Casualty to order at 6:00p.m., September 27,
2021.

Committee Members Present:
Joseph Jenkins, Chair
Bobby Reishman
Becky Ceperley
Mary Beth Hoover
Adam Knauff
Jennifer Pharr
Shannon Snodgrass (over Zoom)

Members Absent:
None




A roll call was taken, and it was determined that a quorum was present.




 1. Approval of the Previous minutes for July 15, September 13, September 14 and
 September 22, 2021.

Councilmember Reishman motioned to approve the previous minutes. With the
members being present having voted in the unanimously as affirmative, the Chair
declared the previous minutes as approved.


 September 27, 2021

 Page | 2 of
 2. Scoring

Councilmember Jenkins stated that the Committee will be discussing the applicable
scoring criteria. The Members have scoring sheets in order to help them score each of
the four firms. Councilmember Jenkins added that it would be appropriate to enter into
Executive Session since they will be discussing commercial competition, whose
presentations were presented during Executive Session.

Councilmember Reishman motioned to move into Executive Committee. With the
members being present having voted in the unanimously as affirmative, the Chair
declared the Committee to be in Executive Session.

Councilmember Reishman motioned to end the Executive Session. With the members
being present having voted unanimously in the affirmative, the Committee moved into
Regular Session.

Councilmember Jenkins stated that each Member individually tabulated a score sheet
for each firm based on the considerations that were within the Expressions of Interest.
Each score will be averaged for “Implementation Services,” “Experience &
Qualifications” and a total average score from the seven Committee Members.

Councilmember Reishman motioned to recess for ten minutes to allow the Chair to
calculate the results. There were no objections. Councilmember Reishman motioned to
resume the meeting. There were no objections.

Councilmember Jenkins stated that the scores in order were:

 1. USI – 49.4/42 = 91.4
 2. WVCoRP – 48.3/40.1 = 88.4
 3. RCM&D – 43.1/39.3 = 82.5
 4. AssuredPartners – 41.6/35.6 = 77.2

Councilmember Jenkins added that the top three firms will go on to the next level to
work with the City Manager’s Office to return with insurance proposals. The Committee
will need to decide the new scoring criteria will be developed.

City Manager, Jonathan Storage, suggested that he and his team draft scoring criteria
for the Committee to then approve or change. His Office will notify the firms of the
Committee’s decision, adding that cost will be one of the predominant factors.

Councilmember Reishman motioned to approve the three firms of USI, WVCoRP and
RCM&D as moving forward as stated in the Expression of Interest. With the members
being present having voted unanimously in the affirmative, the Chair declared the three
firms as approved.




 September 27, 2021

 Page | 3 of
Councilmember Snodgrass asked if the presentations would be in person.
Councilmember Jenkins replied that there would not be a presentation, rather a
submitted proposal, which will be scored by the Committee. Councilmember Snodgrass
added that it would be nice to be able to ask questions. Councilmember Jenkins added
that it was open for discussion, but he had pictured the Committee asking questions as
needed, not necessarily having the firms there in person. Councilmember Reishman
added that he would like to have the proposals first.




Councilmember Reishman motioned to adjourn the meeting.
Meeting adjourned.



 September 27, 2021

 Page | 4 of
 CITY OF CHARLESTON
 OFFICE OF THE CITY MANAGER

 MEMORANDUM


TO: Select Committee on Insurance Agent Relations – Property & Casualty

FROM: Jonathan T. Storage, City Manager

DATE: November 4, 2021

SUBJECT: Insurance Market Allocation


In order for the competing firms to represent the City of Charleston in the insurance marketplace, it
is necessary to allocate the field of insurance carriers. This allocation is necessary because carriers
are only willing to perform the due diligence required for providing a quote to one designated City
representative per line of insurance coverage.

On Tuesday, November 2, 2021, Chairman Jenkins and I hosted a Zoom call with representatives of
the competing firms, and the following market allocation was mutually agreed upon.

I submit this list for your consideration, and I recommend its approval.

MARKET ALLOCATION:


RCM&D – Old Republic Exclusive

 • Property / Excess Property: Liberty, C N A, Zurich, AFM, AIG

 • B&M: Liberty, C N A, Zurich, AFM, AIG

 • General Liability: Liberty, Old Republic, Berkley, Chubb, AIG, Philadelphia

 • Auto: Liberty, Philadelphia, Old Republic, Berkley, Chubb, AIG

 • Excess Work Comp: Midwest

 • Crime markets: Hanover, Zurich, Berkley, Chubb, Starr




 City Hall | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 charlestonwv.gov | 304.348.8014 | 304.348.8157 fax

 Page | 5 of
 • Professional/Public Officials Liability Markets: AXA XL (thru Professional Governmental
 Underwriters or any other source), AIG, Chubb, Great American

 • Law Enforcement Liability: Liberty

 • Pollution: Liberty / Ironshore, Philadelphia

 • Cyber: Coalition, Corvus, CFC, Brit, Berkley, Tokio Marine, Canopius, Zurich, CAN, Liberty /
 Ironshore

 • Misc. Bonds: Liberty, Zurich

USI – Travelers Exclusive

 • Property / Excess Property: Brit, RPS-Munich Re, Hartford, Travelers, Westchester, Genesis
 and Alliant

 • B&M: Hartford, Travelers

 • General Liability: Brit, RPS-Munich Re, Safety National, Travelers, Genesis and Alliant

 • Auto: Brit, RPS-Munich Re, Safety National, Travelers, Genesis and Alliant

 • Excess Work Comp: Safety National, Liberty Mutual, Arch, Star, Genesis and Alliant

 • Crime markets: Brit, RPS-Munich Re, Safety National, Travelers, Genesis and Alliant

 • Professional/Public Officials Liability Markets: Brit, RPS-Munich Re, Safety National,
 Travelers, Genesis and Alliant

 • Law Enforcement Liability: Brit, RPS-Munich Re, Safety National, Travelers, Genesis, and
 Alliant

 • Pollution: Chubb, Crum Forster, Genesis and Alliant

 • Cyber: Axis, Crum & Forster, AxaXL, Beazley, AIG, At Bay, Cowbell, Ascent

 • Misc. Bonds: Travelers, Old Republic

WVCoRP

 • Pollution: Nautilus1


1
 Other than pollution coverage, the WVCoRP program wraps up all other lines of coverage within its internal
program, so market allocation is not necessary for WVCoRP regarding other coverages.

 City Hall | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 charlestonwv.gov | 304.348.8014 | 304.348.8157 fax

 Page | 6 of

MINUTES
 SELECT COMMITTEE ON INSURANCE AGENT RELATIONS –
 PROPERTY AND CASUALTY

 THE MEETING WAS HELD OVER ZOOM AND WAS MADE PUBLIC PER THE AGENDA.

 4:30 P. M., NOVEMBER 5, 2021

Joseph Jenkins, Vice Chairperson, called the meeting of the Select Committee on
Insurance Agent Relations – Property and Casualty to order at 4:30p.m., November 5,
2021.

Committee Members Present:
Joseph Jenkins, Chair
Bobby Reishman
Becky Ceperley
Mary Beth Hoover
Adam Knauff
Shannon Snodgrass

Members Absent:
Jennifer Pharr




A roll call was taken, and it was determined that a quorum was present.




 1. Approval of the Previous minutes for September 27, 2021.

Councilmember Reishman motioned to approve the previous minutes. With the
members being present having voted in the unanimously as affirmative, the Chair
declared the previous minutes as approved.



 November 5, 2021
 2. To discuss and approve insurance carrier allocations among competing
 brokerage/agent/producer firms, as mutually agreed to by such firms.

Councilmember Jenkins stated that the Members had received a memo form City
Manager, Jonathan Storage concerning insurance carrier allocations. He and Storage
spoke with the firms, who were agreeable to what underwriters they would go on behalf
of the City. They have received confirmation of approval from each firm. It was deemed
appropriate that the Committee approve them as well.

Councilmember Reishman motioned to approve the allocations. With those members
being present having voted unanimously in the affirmative, the insurance carrier
allocations were approved.


 3. Miscellaneous

Councilmember Jenkins added that the City Manager has drafted the scoring process
for the final round. The next meeting they have will be to approve the scoring system.
The next meeting after that will be to review the proposals.




Councilmember Reishman motioned to adjourn the meeting.
Meeting adjourned.




 November 5, 2021
November 5, 2021