Naper Settlement Museum Board — Naperville, IL
Date: 2020-08-21

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Naper Settlement Museum Board

Friday, August 21, 2020 8:00 AM Via Zoom



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the Covid-19 pandemic. Accordingly, the Naper Settlement Museum Board
meeting scheduled for August 21, 2020 will be conducted remotely. The means by which the
public may watch, listen, and/or participate in the meeting are described below.

PARTICIPATION GUIDELINES: All viewpoints are welcome, positive comments and constructive
criticism are encouraged. Speakers must refrain from harassing or directing threats or personal
attacks at Commission members, staff, other speakers or members of the public. Comments
made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate
decorum and allow for city business to be accomplished.

 Please click this URL to join. https://zoom.us/j/98405492381?
pwd=R2hPSGpDdWFtOHJxOFIrMkxkSVpDdz09
 Passcode: 544647
 Description: General Meeting

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 984 0549 2381
  Passcode: 544647
  International numbers available: https://zoom.us/u/ad4KkT7SZZ

A. CALL TO ORDER:
 20-951 Welcome Lee Quillinan to the Naper Settlement Museum Board.


B. ROLL CALL:


City of Naperville Page 1 Printed on 8/17/2020
Naper Settlement Museum Board Meeting Agenda August 21, 2020



C. PUBLIC FORUM:

D. OLD BUSINESS:
 20-949 Receive an update on the Women: Waves of Change exhibition and the
 19th amendment celebration.
 20-950 Receive an update on Naper Settlement’s reopening to the public.

 20-661 Receive an update on grants.


E. NEW BUSINESS:
 20-955 Receive information about the water service line break on the Naper
 Settlement campus.
 20-957 Receive an update on Naper Settlement’s picnic table partnership with
 downtown Naperville organizations.
 20-956 Receive information on Naper Settlement’s RFP for a distance learning
 program.

F. REPORTS:
 20-952 Approve the minutes from the June 5, 2020 Naper Settlement Museum
 Board meeting.

 20-953 Approve the Naper Settlement Operating Financial report ending April 30,
 2020.

 20-954 Receive the Naper Settlement attendance report for July 2020.


G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 8/17/2020

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Friday, August 21, 2020

 8:00 AM



 Via Zoom



Naper Settlement Museum Board
Naper Settlement Museum Board Meeting Minutes - Final August 21, 2020


CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows
public bodies to temporarily conduct meetings remotely during a state of emergency, subject to
certain requirements, including a determination by the head of the public body that an in-person
meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the Covid-19 pandemic. Accordingly, the Naper Settlement Museum Board
meeting scheduled for August 21, 2020 will be conducted remotely. The means by which the
public may watch, listen, and/or participate in the meeting are described below.

PARTICIPATION GUIDELINES: All viewpoints are welcome, positive comments and constructive
criticism are encouraged. Speakers must refrain from harassing or directing threats or personal
attacks at Commission members, staff, other speakers or members of the public. Comments
made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate
decorum and allow for city business to be accomplished.

 Please click this URL to join. https://zoom.us/j/98405492381?
pwd=R2hPSGpDdWFtOHJxOFIrMkxkSVpDdz09
 Passcode: 544647
 Description: General Meeting

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 984 0549 2381
  Passcode: 544647
  International numbers available: https://zoom.us/u/ad4KkT7SZZ

A. CALL TO ORDER:

 Councilman Paul Hinterlong called the meeting to order at 8:04 AM.

 Welcome Lee Quillinan to the Naper Settlement Museum Board.

B. ROLL CALL:

 Also Present:

 Rachel Pruneda,City Manager’s Office
 Kimberly Grazulis, Administrative Specialist, Naper Settlement
 Macarena Tamayo-Calabrese, President & CEO, Naper Settlement
 Marcie Schatz, Deputy City Manager
 Donna Sack, Vice President and Chief Program Officer, Naper Settlement

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Naper Settlement Museum Board Meeting Minutes - Final August 21, 2020

 Alex Atkinson, Director of Finance, Naper Settlement
 Erin Hegarty, Naperville Sun
 Present 8- Paul Hinterlong, John Koranda, Len Monson , Greg Waite, David Wentz, Bridget
 Kozlowski, Al Zucco, and Lee Quillinan
 Absent 1- NSMB Steve Chirico


C. PUBLIC FORUM:

 There were no comments from the public.

D. OLD BUSINESS:

 Receive an update on the Women: Waves of Change exhibition and the 19th
 amendment celebration.
 Donna Sack explained that Naper Settlement is planning an event that coincides
 with Women’s Equality Day on August 26. Coinciding with this event will be the
 opening of Women: Waves of Change, an exhibit that celebrates the many ways
 women have influenced civic change for over 150 years. The exhibit commemorates
 the 100th anniversary of Women’s Suffrage and shares the histories of local women
 whose contributions impacted the city, state, and nation we have become. It can be
 viewed in the two main floor galleries of the Pre-Emption house as well as
 throughout the site. Large banners outside showcase notable women, and an
 on-cell tour specifically about women’s history was developed. As part of the event
 on the 26th, there will be activities on-site including a ribbon cutting and
 living-history portrayals. Sack and Calabrese emphasized that this exhibit ties into
 Naper Settlement’s expanded mission to tell all of Naperville’s history and the
 museum’s desire to produce more original exhibits that tie into the national story.



 Receive an update on Naper Settlement’s reopening to the public.

 Calabrese shared that the museum has been open for about a month and has
 welcomed over 2,000 visitors. Overall, it is nice to see that people want to come
 back. Sack and Calabrese described the changes that were made to summer camps,
 on-site tours, and admission to the Playscape as a result of the pandemic. Calabrese
 described the Cinema at the Settlement events scheduled in August and
 September. Sack stated that reading programs for young children and the History
 Speaks lectures are still being hosted online.



 Receive an update on grants.

 Calabrese stated that staff had submitted two grant applications to the State and
 are in the process of working on a third through a private foundation; all of these
 grants would fund capital projects. One application was submitted to the Illinois
 Department of Natural Resources asking for around $700k in funding for the
 Agricultural Interpretive Center. Another grant application was submitted to the
 Department of Commerce and Economic Opportunity for funding for the Innovation

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Naper Settlement Museum Board Meeting Minutes - Final August 21, 2020

 Gateway. An update on the status of these grants is expected by September or
 October. Councilman Hinterlong asked how the pandemic has affected the grant
 process and if any grants have been rescinded. Sack replied that the federal grants
 that we are currently involved with have all had to pivot because of the travel
 involved. She stated that we are getting extensions for all of our in-progress grants,
 which is not unusual. She added that there have actually been more opportunities
 for grant funding as a result of the pandemic.


E. NEW BUSINESS:

 Receive information about the water service line break on the Naper Settlement campus.

 Calabrese stated that one June 24, the water main that feeds into the Pre-Emption
 House experienced two leaks and caused flooding to the Brushstrokes exhibit in
 the lower level. Currently, staff is not sure when this exhibit will be able to reopen.
 All artifacts from the lower level are being moved to the Fort Hill Care & Storage
 Facility so that teams can move forward with repairs and construction. Staff will use
 this opportunity to update the exhibit to tell more of Naperville’s 20th and 21st
 century history. Thankfully, curatorial staff were on-site that day and were able to
 act quickly to relocate artifacts and work with the City to get the water shut off.



 Receive an update on Naper Settlement’s picnic table partnership with downtown
 Naperville organizations.
 Calabrese shared that the Naperville Development Partnership and Downtown
 Naperville Alliance had been working to designate a weekend where certain
 streets in downtown Naperville would be closed to vehicle traffic to allow more
 space for outdoor dining, and Naper Settlement provided picnic tables for this
 effort.



 Receive information on Naper Settlement’s RFP for a distance learning program.

 Sack gave an overview of how the COVID-19 pandemic has impacted all of Naper
 Settlement’s programs and service levels, especially those for the 35,000
 schoolchildren and teachers who visit the site annually. She and her team have
 been working with the City’s procurement team for an RFP that would fund a
 distance learning program comprised of three different modules that are targeted
 for different subjects/ age groups. Two would be based off of current field trips and
 a new third program would be designed to provide enrichment for social and
 emotional learning and help students develop resilience. Sack is hopeful that this
 program can launch quickly because it is unlikely that schools will return for
 in-person field trips before 2022.


F. REPORTS:

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Naper Settlement Museum Board Meeting Minutes - Final August 21, 2020



 Approve the minutes from the June 5, 2020 Naper Settlement Museum Board meeting.
 Attachments: MeetingMinutesfrom June 5 2020 meeting

 The minutes were approved as presented with a motion by Greg Waite, seconded
 by Dave Wentz.


 The minutes were approved as presented with a motion by Greg Waite,
 seconded by Dave Wentz.

 Aye: 8- Hinterlong, Koranda, Monson, Waite, Wentz, Kozlowski, Zucco, and Quillinan

 Absent: 1- NSMB Chirico


 Approve the Naper Settlement Operating Financial report ending April 30, 2020.
 Attachments: For Aug meeting - Financials

 Alex Atkinson, Director of Finance for Naper Settlement, summarized the financial
 reports. She stated that the reports provided at the next meeting would give a
 clearer picture of the impacts of the pandemic. These reports do show a drop off in
 revenue from school services, tours and public programming, and other rentals. A
 few big projects, like new program guides, had already been completed before the
 shutdown.


 The financial report was approved as presented with a motion by Dave Wentz,
 seconded by Al Zucco.

 Aye: 8- Hinterlong, Koranda, Monson, Waite, Wentz, Kozlowski, Zucco, and Quillinan

 Absent: 1- NSMB Chirico


 Receive the Naper Settlement attendance report for July 2020.
 Attachments: July20_Attendance_Report

 Calabrese explained that the attendance report was formatted differently than
 previous reports because of the recent software upgrade. She summarized that the
 Settlement has had about 2,000 visitors since mid-July. Even though fall
 programming has been cancelled, staff is still working on ways to bring the
 community together onsite through programs like Cinema at the Settlement. There
 are dips in the attendance graph as a result of the museum only being open for
 three hours on Sundays.


 Additional new business items were discussed:
 Councilman Hinterlong asked if staff were thinking about social distancing
 guidelines while developing plans for the campus expansion. Calabrese stated that
 the new buildings were designed to be digitally-minded, so it’s likely that there
 will be pieces of the new exhibits that could be accessed via a personal computer.


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Naper Settlement Museum Board Meeting Minutes - Final August 21, 2020

 Sack added that the new technology will help the Learning Experiences team
 provide mini-experiences in the exhibits that could be broadcast to schools.


 Dave Wentz thanked the Settlement for hosting "The Trial of Pete Rose" play in
 July. It was the first event at Naper Settlement this summer, and staff was very
 accommodating especially as the weather was uncertain. Calabrese added that it
 was a great event, and as the City’s museum, Naper Settlement is determined to
 bring the community together for things like this. Wentz added that the play will be
 staged again on 8/29 in Aurora.


G. ADJOURNMENT:
 The meeting the Naper Settlement Museum Board was adjourned at 9:04 AM with
 a motion from Dave Wentz, seconded by Al Zucco.

 Aye: 8- Hinterlong, Koranda, Monson, Waite, Wentz, Kozlowski, Zucco, and Quillinan

 Absent: 1- NSMB Chirico




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