Board of Trustees — Skokie, IL
Date: 2013-06-03

MONDAY, JUNE 3, 2013 – 8:00 P.M.

 1. Pledge of Allegiance led by Cub Scout Pack #85 from Middleton School.

 2. Call meeting to order and roll call.

 3. Approve Consent Agenda.

* 4. Approve, as submitted, minutes of regular meeting held Monday, May 20, 2013.

* 5. Approve Voucher List #26-FY13 and Voucher List #2-FY14 of June 3, 2013.

* 6. Proclamations and Resolutions.
 A. Proclamations:
 National Flag Day – June 14, 2013

 7. Recognition, Awards and Honorary Presentations.
 A. Award:
 Skokie Award for Artistic Excellence presented by the Skokie Fine Arts Commission
 to Kevin Luthardt, Individual Recipient, and Ars Viva Symphony Orchestra, Group
 Recipient

 8. Appointments, Reappointments and Resignations.
 A. Reappointment:
 Police Pension Board (Two-Year Term): Dan Ryan
 B. Resignations:
 Board of Health: Dr. Daniel Vicencio
 Plan Commission: Karen Gary-Keeler
 Zoning Board of Appeals: Michael Halliburton; Ralph Klein & Ilonka M. Ulrich

 9. Presentations and Reports.

 10. Report of the Village Manager.
 A. Public Hearing for Renewal of the RCN Franchise Agreement.
 B. West Dempster TIF Commercial Renovation Program: 5121-29 Dempster Street.
 * C. 2013 Crack Sealing Services – Denler, Inc., Mokena, IL $35,000.
 * D. Request to Sell Surplus Vehicles and Equipment.
 * E. Gas Fueled Fire Simulator for Fire Department Drill Tower – FIREBLAST 451 Inc. -
 $161,442.
 * F. Proposal for Comprehensive Analysis of Police Services – ICMA Center for Public
 Safety Management - $58,000.
 G. Request for Executive Session.

 11. Report of the Corporation Counsel.
 CONSENT:
 * A. An ordinance amending the zoning map with regard to the property located at 5150
 Touhy Avenue, Skokie, Illinois from a B1 Service Commercial district to a B2
 Commercial district (2013-5P). This item is on the consent agenda for second
 reading and adoption.
 * B. An ordinance granting a special use permit to allow outdoor dining at 5150 Touhy
 Avenue, Skokie, Illinois in a B2 Commercial district, relief from Chapter 118, Sections
 118-85(e)(1)b, 118-141(b)(5)a and 118-212(j)(1) of the Skokie Village Code and the
 repeal of Village Ordinance Number 02-7-Z-3109 (2013-6P). This item is on the
 consent agenda for second reading and adoption.

AR:lg 430565
 12. Unfinished Business.

 13. New Business.

 14. Plan Commission.
 A. Plan Commission Case 2013-7P – Subdivision: 9599 Skokie Boulevard
 B. Plan Commission Case 2013-8P – Site Plan Approval: 9501-9599 Skokie Boulevard
 and 4709 & 4711 Golf Road
 C. Plan Commission Case 2013-9P – Special Use Permit: 4749 Golf Road

 15. Citizen Comments.

 16. Adjournment.




AR:lg 430565
 WHEREAS, by Act of Congress of the United States dated June 14, 1777, the
first official Flag of the United States was adopted; and

 WHEREAS, by Act of Congress dated August 3, 1949, June 14 of each year was
designated "NATIONAL FLAG DAY"; and

 WHEREAS, the Congress has requested the President to issue annually a
proclamation designating the week in which June 14 occurs as NATIONAL FLAG WEEK;
and

 WHEREAS, on December 8, 1982, the National Flag Day Foundation was
chartered to conduct educational programs and to encourage all Americans to PAUSE
FOR THE PLEDGE OF ALLEGIANCE on Flag Day, June 14; and

 WHEREAS, as by act of Congress, Public Law 99-54 was passed to have the
PAUSE FOR THE PLEDGE OF ALLEGIANCE as part of the celebration of
National Flag Day throughout the nation; and

 WHEREAS, Flag Day celebrates our nation's symbol of unity, a democracy in a
republic, and stands for our country's devotion to freedom, to the rule of all, and to equal
rights for all.

 NOW, THEREFORE, I, GEORGE VAN DUSEN, Mayor of the Village of
Skokie, do hereby proclaim June 14, 2013, as


 "NATIONAL FLAG DAY"

in the Village of Skokie, Illinois, and urge all citizens to pause at 7:00 P.M. (EDT) on this
date for the annual PAUSE FOR THE PLEDGE OF ALLEGIANCE to the Flag and
join all Americans in reciting the Pledge of Allegiance to our Flag and Nation.

 Passed this 3th day of June 2013


 ___________________________________
 George Van Dusen
 Mayor

ATTEST:

___________________________________
Pramod C. Shah, Village Clerk
1191
 Because of the comprehensive nature of the study it is anticipated to take up to six months.
 Therefore, it is important to implement the contract so the study can begin promptly. Future
 manpower decisions and other modifications to departmental operations will result from the
 study.

 Board approval of a contract with ICMA Center for Public Safety Management in the not-to-
 exceed amount of $58,000 is respectfully requested.

 G. Request for Executive Session.
 Pursuant to Section 2, Paragraph C.6 of the State of Illinois Open Meetings Act, a closed
 session is requested and to adjourn therefrom.




AR:lg 430570
 MML: *6/3/13
 A
 PC: 2013-5P
 THIS ORDINANCE MAY BE CITED
 AS VILLAGE ORDINANCE NUMBER
 13-6-Z-

 AN ORDINANCE AMENDING THE ZONING MAP WITH REGARD
 TO THE PROPERTY LOCATED AT 5150 TOUHY AVENUE
 SKOKIE, ILLINOIS FROM A B1 SERVICE COMMERCIAL
 DISTRICT TO A B2 COMMERCIAL DISTRICT

1 WHEREAS, the owner of the following described real property:

2 LOTS 6, 7, 8, AND THE WEST 15 FEET OF LOT 9 IN BLOCK 6 OF METROPOLITAN
3 REALTY COMPANY’S TOUHY-LARAMIE GARDENS, BEING A SUBDIVISION OF LOT
4 27 IN COUNTY CLERK’S DIVISION OF SECTION 28, TOWNSHIP 41 NORTH, RANGE
5 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.

6 PINS: 10-28-428-018-0000, 10-28-428-019-0000, 10-28-428-020-0000, 10-28-428-049-0000

7 commonly known as 5150 Touhy Avenue, Skokie, Illinois (hereinafter “Subject Property”),
8 petitioned the Village of Skokie to reclassify the zoning of the Subject Property from a B1
9 Service Commercial district to a B2 Commercial district; and

10 WHEREAS, the Petitioner desires to reclassify the Subject Property as the outdoor
11 dining being requested in companion Plan Commission Case 2013-6P is better suited to a
12 B2 Commercial district, and the existing limited service restaurant, Dunkin Donuts, would
13 become a permitted use; and

14 WHEREAS, the uses surrounding the Subject Property vary from detached
15 residences and a synagogue, to retail sales, hotel, restaurant, motor vehicle repair and
16 offices; and

17 WHEREAS, the Subject Property was reclassified from R2 Single-Family to B1
18 Service Commercial in1983 and thereafter the Dunkin Donuts Restaurant was built; and

19 WHEREAS, the Community Development Department staff is supportive of the
20 zoning change for the Subject Property as the B2 classification would be more compatible
21 with redevelopment trends along Touhy Avenue allowing uses intended for a larger
22 consumer population and the reclassification would also permit a wider variety of land uses;
23 and

24 WHEREAS, at a public meeting of the Skokie Plan Commission, duly held on April
25 18, 2013, one interested party appeared and questioned why the rezoning was requested.
26 Staff replied that the Subject Property was better suited for the B2 zoning due to its location
27 and the adjacent land uses; and

28 WHEREAS, after hearing all testimony, the Skokie Plan Commission (i) determined
29 that proper notice had been given; (ii) made the appropriate findings of fact in the affirmative
30 as required under Section 118-32 of the Skokie Village Code and (iii) voted to recommend
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 VOSDOCS-#430681-v1-Ordinance__2013-5P__Zoning_Map_Amendment__5150_Touhy__Dunkin_Donuts.doc
1 to the Mayor and Board of Trustees that the requested zoning reclassification be granted
2 and the Official Zoning Map of the Village of Skokie be amended to reflect this
3 reclassification; and

4 WHEREAS, the Mayor and Board of Trustees, after public meeting duly held on May
5 6, 2013, concurred in the aforesaid recommendation of the Plan Commission;

6 NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the
7 Village of Skokie, Cook County, Illinois:

8 Section 1: That the Subject Property legally described above and commonly
9 known as 5150 Touhy Avenue, Skokie, Illinois, be and the same is hereby reclassified from
10 a B1 Service Commercial district to a B2 Commercial district.

11 Section 2: That the Official Zoning Map of the Village of Skokie be and the same
12 is amended to reflect this reclassification.

13 Section 3: That a notice of approval of this Ordinance incorporating the
14 conditions contained herein shall be executed by the owner of the property in writing and
15 duly recorded with the Cook County Recorder of Deeds office at the owner’s expense.

16 Section 4: That this Ordinance shall be in full force and effect from and after its
17 passage approval and recordation as provided by law.
18
 ADOPTED this day of June, 2013.

 Ayes:
 Nays: Village Clerk
 Absent:

 Attested and filed in my Approved by me this day of
 office this day of June, 2013.
 June, 2013.


 Mayor, Village of Skokie
 Village Clerk
19




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 MML: *6/3/13
 B
 PC: 2013-6P
 SUP: 89.02
 THIS ORDINANCE MAY BE CITED AS
 VILLAGE ORDINANCE NUMBER

 13-6-Z-


 AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW
 OUTDOOR DINING AT 5150 TOUHY AVENUE, SKOKIE, ILLINOIS
 IN A B2 COMMERCIAL DISTRICT, RELIEF FROM CHAPTER 118,
 SECTIONS 118-85(e)(1)b, 118-141(b)(5)a AND 118-212(j)(1) OF
 THE SKOKIE VILLAGE CODE AND THE REPEAL OF VILLAGE
 ORDINANCE NUMBER 02-7-Z-3109

1 WHEREAS, the owner of the following described real property:

2 LOTS 6, 7, 8, AND THE WEST 15 FEET OF LOT 9 IN BLOCK 6 OF METROPOLITAN
3 REALTY COMPANY’S TOUHY-LARAMIE GARDENS, BEING A SUBDIVISION OF LOT
4 27 IN COUNTY CLERK’S DIVISION OF SECTION 28, TOWNSHIP 41 NORTH, RANGE
5 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.

6 PINS: 10-28-428-018-0000, 10-28-428-019-0000, 10-28-428-020-0000, 10-28-428-049-0000

7 more commonly described as 5150 Touhy Avenue, Skokie, Illinois (the “Subject Property”),
8 petitioned the Village of Skokie for a special use permit to allow outdoor dining in a B2
9 Commercial district; and

10 WHEREAS, the Subject Property has been occupied by a Dunkin Donuts restaurant
11 since 1983 and was remodeled in 2002, pursuant to Village Ordinance Number 02-7-Z-3109
12 which granted a special use permit to operate a fast-food restaurant; and

13 WHEREAS, the proposed outdoor dining area will be located to the east of the building
14 and consist of five tables with seating for twenty people; and

15 WHEREAS, a new stamped concrete patio will be installed along with new trees,
16 landscaping and planters in and around the proposed outdoor dining area; and

17 WHEREAS, a dilapidated wood fence along the east lot line of the Subject Property will
18 be replaced with a new wrought iron fence providing more visibility to Touhy Avenue and a
19 safer area for patrons; and

20 WHEREAS, the existing trash enclosure will be relocated closer to the alley to screen
21 the dining area from the residences to the north of the Subject Property; and

22 WHEREAS, additionally, the petitioner is requesting relief from the following sections of
23 the Skokie Village Code:



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 VOSDOCS-#430744-v1-Ordinance__2013-6P__SUP__Outdoor_Dining__5150_Touhy__Dunkin_Donuts.doc
1 (i) Section 118-85(e)(1)b – to allow the hours of operation for the outdoor dining be
2 from 6:00 a.m. to 11:00 p.m. rather than 8:00 a.m. to 10:00 p.m.;
3 (ii) Sections 118-141(b)(5)a. and 118-212(j)(1) – to provide a 4-foot tall fence rather
4 than the required 6-foot tall screening; and

5 WHEREAS, at a public hearing of the Skokie Plan Commission, duly held on April 18,
6 2013, two interested residents appeared with questions regarding the location of the dining
7 area and hours of operation and with concerns about parking, traffic and noise; and

8 WHEREAS, though the petitioner requested the outdoor dining area be in operation
9 until 12:00 midnight each day, after discussion and concurrence from the petitioner, the Skokie
10 Plan Commission determined that the more limited hours of 6:00 a.m. to 11:00 p.m. would be
11 more appropriate outdoor dining hours; and

12 WHEREAS, after hearing all testimony, the Skokie Plan Commission: (i) determined
13 that proper notice had been achieved, (ii) made the appropriate findings of fact in the
14 affirmative as required under Section 118-32 of the Skokie Village Code, and (iii) voted to
15 recommend to the Mayor and Board of Trustees that the requested special use permit and the
16 requested relief from the Skokie Village Code be granted subject to the conditions, contained
17 in the Plan Commission Report dated May 6, 2013; and

18 WHEREAS, pursuant to Village Ordinance Number 13-6-Z-____, since a special use
19 permit to operate and establish a fast-food restaurant at 5150 Touhy Avenue is not required in
20 a B2 Commercial district, it was further recommended to repeal Village Ordinance Number 02-
21 7-Z-3109; and

22 WHEREAS, the Mayor and Board of Trustees, at a public meeting duly held on May 6,
23 2013, heard the Chairman of the Plan Commission’s presentation of the case and after a
24 discussion by several Trustees of the proposed hours of operation, it was determined that 6:00
25 a.m. to10:00 p.m. would be a more beneficial time for the neighborhood. A representative of
26 the petitioner was in attendance and concurred with the change in requested relief; and

27 WHEREAS the Mayor and Board of Trustees went on to concurr in the aforesaid
28 recommendations, as amended, and findings of fact of the Skokie Plan Commission;

29 NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the
30 Village of Skokie, Cook County, Illinois:

31 Section 1: That Village Ordinance Number 02-7-Z-3109, be and the same is hereby
32 repealed.

33 Section 2: That the special use permit requested by the petitioner to allow outdoor
34 dining at the Subject Property, described above and commonly known as 5150 Touhy Avenue,
35 Skokie, Illinois, in a B2 Commercial district be and the same is hereby granted and approved
36 subject to each of the conditions set forth below:
37 1. Prior to the issuance of an outdoor dining permit, the petitioners shall submit
38 to the Planning Division a revised site plan and landscape plan with the
39 following corrections:

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1
2 a. Stripe the area designated as snow removal area, north of parking
3 space 8, and install a No Parking sign on the east side,
4 b. Increase the tree grate size to a 5’ x 5’ minimum,
5 c. Add a perennial grass to the containers along the outdoor dining area;

6 2. The petitioner shall develop the Subject Property in substantial conformance
7 with the final Village approved site plans dated March 1, 2013 and landscape
8 plans dated March 1, 2013;
9
10 3. Parking lot and exterior lighting shall meet Illuminating Engineering Society of
11 North America (IES) standards, be full cut-off design, and be directed away
12 from adjacent properties, subject to the approval of the Engineering Division;
13
14 4. Any outdoor sound systems shall at all times maintain audio levels that are
15 compliant with the Skokie Village Code;
16
17 5. All existing damaged public sidewalks or public sidewalks damaged due to the
18 implementation of this plan shall be replaced;
19
20 6. All objects and landscaping within a 15-foot sight distance triangle shall not
21 exceed 30 inches in height, except traffic control devices listed in the Manual
22 on Uniform Traffic Control Devices;

23 7. All fencing, walls, sidewalks, driveways, curbs, wheel stops, parking areas,
24 signage, landscaping, structures, and any other facilities or infrastructure on
25 the Subject Property shall be maintained in a good state of repair, and when
26 needed, be repaired or replaced in a timely manner;

27 8. All private and public sidewalks shall be maintained free of snow, ice, sleet, or
28 other objects that may impede travel;

29 9. All off-street parking spaces shall be legibly striped and maintained;

30 10. Any plan to modify parking lot striping must be approved by the Director of
31 Engineering;

32 11. Vehicles shall not be allowed to be parked in or otherwise block common
33 driveways, sidewalks, aisles, or other points of access at any time, shall only
34 be parked in designated parking spaces, and shall not overlap the striped lines
35 of designated parking spaces;

36 12. The petitioner shall sign an "Agreement for Installation and Maintenance of
37 Landscaping" to assure that the Subject Property and parkway landscaping is
38 completed and maintained, including trimming, watering, and replacing of
39 dead plant materials in a timely manner in accordance with the final approved
40 landscape plan. A copy of said Agreement is attached hereto, marked Exhibit
41 “A” and hereby made part of this Ordinance. This “Agreement for Installation

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 VOSDOCS-#430744-v1-Ordinance__2013-6P__SUP__Outdoor_Dining__5150_Touhy__Dunkin_Donuts.doc
1 and Maintenance of Landscaping" shall be recorded at the petitioner’s
2 expense;

3 13. The petitioner shall submit to the Planning Division electronic files of the plat
4 of survey, site plan, and landscape plan in their approved and finalized form.
5 The files shall be scaled 2-dimensional drawing files on non-compressed, non-
6 read only CD-ROM *.dwg AutoCAD format;

7 14. Failure to abide by any and all terms of this Ordinance shall be cause for the
8 Village to initiate hearings to determine whether the subject Ordinance, as well
9 as any applicable business licenses, should be revised or revoked. The
10 petitioner shall pay all costs related to any hearings conducted as a result of
11 non-compliance with any of the provisions of the enabling ordinance. The
12 costs shall include but not be limited to court reporter fees, attorney fees, and
13 staff time required researching and conducting said hearing;

14 15. At least once during every 4 hours of operation and before opening and
15 closing of the business, employees shall patrol the Subject Property and clear
16 it of debris; and

17 16. All outdoor dining requirements of the Skokie Village Code must be met.

18 Section 3: That relief be granted from Section 118-85(e)(1)b to allow the hours of
19 operation for the outdoor dining be from 6:00 a.m. to 10:00 p.m. rather than 8:00 a.m. to 10:00
20 p.m.

21 Section 4: That relief be granted from Sections 118-141(b)(5)a. and 118-212(j)(1)
22 to provide a 4-foot tall fence rather than the required 6-foot tall screening.

23 Section 5: That a notice of the approval of this Ordinance incorporating the
24 conditions contained herein shall be executed by the owner of the property in writing and
25 duly recorded with the Cook County Recorder of Deeds Office at the owner’s expense.

26 Section 6: That this Ordinance shall be in full force and effect from and after its
27 passage, approval and recordation as provided by law.
28 ADOPTED this day of June, 2013.
29
30 Village Clerk
31 Ayes:
32 Nays:
33 Absent:
34 Approved by me this day of
35 Attested and filed in my June, 2013.
36 office this day of
37 June, 2013.
38
39 Mayor, Village of Skokie
40
41 Village Clerk

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 VOSDOCS-#430744-v1-Ordinance__2013-6P__SUP__Outdoor_Dining__5150_Touhy__Dunkin_Donuts.doc
 Exhibit A


1 AGREEMENT FOR
2 INSTALLATION AND
3 MAINTENANCE OF
4 LANDSCAPING
5
6 Plan Commission Case
7 2013-6P
8
9
10
11
12 This Agreement is entered into this day of 2013 by and
13 between DEVON BANK, AS TRUSTEE FOR TRUST #6876, DATED JUNE 25, 2003,
14 hereinafter referred to as "PROPERTY OWNER", and the VILLAGE OF SKOKIE, an Illinois
15 municipal corporation hereinafter referred to as "VILLAGE". The parties to this Agreement
16 hereby agree as follows:
17
18 1. PROPERTY OWNER is the owner of real property located in the Village of Skokie,
19 described as follows:
20 LOTS 6, 7, 8, AND THE WEST 15 FEET OF LOT 9 IN BLOCK 6 OF METROPOLITAN
21 REALTY COMPANY’S TOUHY-LARAMIE GARDENS, BEING A SUBDIVISION OF LOT 27
22 IN COUNTY CLERK’S DIVISION OF SECTION 28, TOWNSHIP 41 NORTH, RANGE 13
23 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
24 PINS: 10-28-428-018-0000, 10-28-428-019-0000, 10-28-428-020-0000,
25 10-28-428-049-0000
26 commonly known as 5150 Touhy Avenue, Skokie, Illinois.

27 2. At or near the time of execution of this Agreement, the VILLAGE granted an
28 Occupancy Permit, Business License, or Special Use Permit hereinafter collectively
29 referred to as “permit” pursuant to state statutes and local ordinances.

30 3. By the terms of the aforesaid permit, the PROPERTY OWNER is required to install
31 and maintain landscaping in accordance with the plan dated March 1, 2013, or as it
32 may be subsequently revised with the approval of the Village Manager, or designee,
33 and the Corporation Counsel.

34 4. The parties to this Agreement recognize that the installation and maintenance of
35 landscaping is an integral part of the PROPERTY OWNER's plan for development
36 and/or use of the property and is necessary to carry out the purpose and intent of the
37 VILLAGE's land use objectives, and that the permit would not have been approved
38 by the VILLAGE without the assurance that this Agreement would be executed by
39 the PROPERTY OWNER.

40 5. The purpose of this Agreement is to assure:

41 (a) installation of the landscaping in accordance with the landscaping plan
42 approved by the VILLAGE, and


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 VOSDOCS-#430744-v1-Ordinance__2013-6P__SUP__Outdoor_Dining__5150_Touhy__Dunkin_Donuts.doc
1 (b) continued maintenance and care of the landscaping, including any
2 landscaping indicated in the parkway area.

3 6. The property, which is the subject matter of this Agreement, is legally described
4 above. The portions of the subject property which are to be landscaped and
5 maintained pursuant to the terms and conditions of this Agreement are indicated on
6 the Landscape Plan attached hereto, marked Exhibit “1” and are hereby made a part
7 of this Agreement.

8 7. PROPERTY OWNER agrees that the installation and maintenance of the
9 landscaping which is required in accordance with the permit issued by the VILLAGE
10 and this Agreement will materially benefit the subject property. Such landscaping is
11 necessary in order for the PROPERTY OWNER to comply with the conditions of the
12 permit issued or granted by the VILLAGE for the PROPERTY OWNER’s requested
13 development or use of the property.

14 8. PROPERTY OWNER shall diligently maintain and care for the landscaping which is
15 installed and required by the permit and this Agreement, using generally accepted
16 methods of cultivation and watering. The PROPERTY OWNER shall maintain a
17 standard of care necessary to prevent the landscaping from deteriorating to the
18 extent that its value as landscaping is destroyed. If Exhibit “1”, attached hereto or
19 permit specifies maintenance standards or procedures, such procedures are hereby
20 adopted as part of this Agreement, and by such adoption, become enforcement
21 conditions of this Agreement.

22 9. Failure to maintain the landscaping as required by this Agreement shall be a
23 nuisance. In the event the PROPERTY OWNER fails to meet the standard of
24 maintenance necessary to keep the landscaping in a healthy condition as required
25 by this Agreement, the VILLAGE shall give written notice of the deficiency to the
26 PROPERTY OWNER who shall have 20 days to make the necessary correction or
27 replacement. If such correction or replacement is not made within the aforesaid 20-
28 day period, the VILLAGE may elect to abate the nuisance and take necessary action
29 to assure that the landscaping is replaced and/or maintained. In the event, the
30 VILLAGE so elects; the VILLAGE shall serve notice of its intent to enter the
31 premises for this purpose. The VILLAGE shall either personally serve the notice
32 upon the PROPERTY OWNER or mail a copy of it by certified mail to the
33 PROPERTY OWNER's last known address, or as shown on the tax rolls, at least 15
34 days in advance of the date when the VILLAGE or its agent intends to enter the
35 premises.

36 10. For this purpose, the VILLAGE or its agent may enter upon the property and perform
37 such work as it considers reasonably necessary and proper to restore, maintain, or
38 replace the landscaping required by this Agreement. The VILLAGE may act either
39 through its own employees or through an independent contractor.

40 11. The VILLAGE shall be entitled to reimbursement for abating the nuisance in
41 restoring, maintaining or replacing the landscaping, provided that the VILLAGE
42 follows the procedures set forth in this Agreement. Costs shall include but shall not
43 be limited to actual costs incurred by the VILLAGE and administrative costs. The
44 VILLAGE shall make demand upon the PROPERTY OWNER for payment. If the
45 PROPERTY OWNER fails to pay the costs within 30 days of the date on which

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1 demand is made, the VILLAGE may cause a lien to be placed on the subject
2 property. The VILLAGE may record a notice with the Recorder of Deeds for Cook
3 County stating that it has incurred expenses under the terms this Landscape
4 Agreement. The VILLAGE shall be entitled to collect interest at the statutory rate on
5 the amount owed.

6 12. In addition to having a lien placed on the subject property, the VILLAGE may
7 institute a legal action to collect the amount owed. The PROPERTY OWNER agrees
8 to pay the VILLAGE a reasonable sum for attorney's fees and court costs.

9 13. If either party upon the execution of this Agreement or during the course of
10 performance considers that it is necessary to have the PROPERTY OWNER post
11 additional security to guarantee the performance of his obligations hereunder, the
12 VILLAGE may require the PROPERTY OWNER to post additional security. The
13 VILLAGE may require either a cash deposit or a surety bond guaranteeing
14 performance in a form signed by sureties satisfactory to the VILLAGE. The
15 condition of the security shall be that if the PROPERTY OWNER fails to perform any
16 obligation under this Agreement, the VILLAGE may, act on behalf of the
17 PROPERTY OWNER and use the proceeds of the cash bond, or in the case of a
18 surety bond, require the securities to perform the obligations of this Agreement.

19 14. The PROPERTY OWNER hereby agrees to indemnify and hold harmless the
20 VILLAGE, its trustees, officials, employees and agents for any costs, claims, actions
21 or causes of action for personal injury, property damage or otherwise, including
22 reasonable attorneys fees, which may arise from the VILLAGE exercising any of its
23 rights or obligations and performance under this Agreement.

24 15. All notices required or to be given pursuant hereto shall be in writing and either
25 delivered personally or by a nationally recognized "over-night" courier service or
26 mailed by United States certified or registered mail, postage prepaid, addressed to
27 the VILLAGE and the PROPERTY OWNER as follows:

 If to VILLAGE: If to the PROPERTY OWNER:
 Village of Skokie
 5127 Oakton Street Devon Bank, as Trustee for
 Skokie, IL 60077 Trust #6876, dated June 25, 2003
 Attention: Village Clerk Trust Department
 6445 N. Western Ave.
 With copies to: Chicago, IL 60645
 Village Manager
 Village of Skokie With copies to:
 5127 Oakton Street Abdul R. Panjwani and
 Skokie, IL 60077 Salma Panjwani
 Panjwani Network Restaurants
 Corporation Counsel 6213 W. Howard Street
 Village of Skokie Niles, IL 60714
 5127 Oakton Street
 Skokie, IL 60077




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1
2 Either Party may change the names and addresses of the persons to whom notices
3 or copies thereof shall be delivered, by written notice to the other Party, as the case
4 may be, in the manner herein provided for the service of notice.
5
6 16. The Parties and the individuals whose signature is affixed to this Agreement, each
7 acting with due authority have executed this Agreement.

8 17. This Agreement pertains to, runs with the subject property, and shall be binding on
9 the successors, assigns, and heirs in interest.

10 18. This Agreement shall be recorded at the PROPERTY OWNER’s expense in the
11 Office of the Recorder of Deeds for County of Cook.

12 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and
13 year written above.

14


15 DEVON BANK, AS TRUSTEE FOR VILLAGE OF SKOKIE
16 TRUST #6876, DATED JUNE 25, 2003
17
18
19 By: By:
20 its Village Manager
21 Title:
22
23 ATTEST: ATTEST:
24
25
26 Village Clerk
27 Its:
28
29
30
31
32
33
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PLAN COMMISSION REPORT 2013-7P: Subdivision
Plan Commission Council Chambers, 8:00 PM, June 3, 2013


To: Mayor and Board of Trustees
From: Paul Luke, Chairman
Case: 2013-7P: 9599 Skokie Boulevard
 Subdivision

 Related Cases – 2013-8P: Site Plan Approval
 2013-9P: Special Use Permit

PLAN COMMISSION ANALYSIS
At its April 18, 2013 meeting, the Plan Commission heard a request from Oxford OBG-
Waterton Skokie Hotel Property Company, LLC to subdivide 1 parcel into 2 lots at the
property currently addressed as 9599 Skokie Boulevard in a B4 Regional Shopping
district. Lot 1 would contain a proposed Citibank walk-in-only facility. Lot 2 would
contain the existing DoubleTree Hotel and Jameson’s Charhouse restaurant as well as
Citibank’s 2 drive-through lanes for ATM service (case 2013-9P). Both lots would
continue to be owned by the petitioner after the subdivision has occurred.
The Plan Commission concurred with the staff recommendation to grant the subdivision
subject to conditions.

INTERESTED PARTIES
Legal notice was properly posted, advertised and delivered to all property owners in the
area of the subject site and all occupants within the subject site as prescribed by the
Zoning Chapter. No interested parties spoke regarding the case.


PLAN COMMISSION RECOMMENDATIONS AND VOTING
The Plan Commission recommends by a vote of 7 ayes and 0 nays, with 2 members
absent, that the petitioners’ request for a subdivision 9599 Skokie Boulevard into 2 lots
be APPROVED, subject to the recommended conditions.




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ATTENDANCE AYES NAYS ABSENT
 Marek X
 O’Donnell X
 Stasica (Moved) X
 Paradise X
 Carandang X
 Laxpati (Second) X
 Berman X
 Mitchell X
 Luke X

ATTACHMENTS
1. Staff Report, dated April 18, 2013
2. Plan Commission Meeting Minutes for April 18, 2013
3. Plat of Citibank-DoubleTree Subdivision, revised April 9, 2013
4. Land Use and Zoning Map




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PLAN COMMISSION
RECOMMENDED CONDITIONS 2013-7P: Subdivision
Plan Commission Council Chambers, 8:00 PM, June 3, 2013


RECOMMENDED CONDITIONS FOR APPROVAL
1. The property must be subdivided and land must be dedicated pursuant to the
 Citibank-DoubleTree Subdivision dated December 10, 2012 , revised April 9, 2013,
 and as may be further revised with the approval of the Village Manager, or
 designee, and Corporation Counsel.
2. Upon the passage of the ordinance by the Board of Trustees, the Mylar of the
 Citibank-DoubleTree Subdivision must be submitted to the Village with all signatures
 other than Village staff or elected officials.
3. The Citibank-DoubleTree Subdivision shall be effective upon its recording by the
 Village in the Office of the Recorder of Deeds of Cook County, Illinois.
4. All monuments must be set no later than 1 year after the date of the recording of
 the plat.
5. The petitioner must submit to the Planning Division electronic files of the plat of
 subdivision in approved and finalized form. The files must be scaled drawing files in
 AutoCAD format (version 2010 or older). The drawings must be formatted to SPCS,
 NAD83, HARN 2007, with SPCS north being straight up, and the primary units in
 U.S. Survey Feet. All elements must be contained within a single file, no XREF or
 PDF attachment files shall be used.
6. If work is to be performed on public property or if public property is utilized or
 impacted during construction and or development, the owner must provide, or must
 cause the developer and/or contractor to provide, the Village of Skokie with a
 certificate of insurance naming the Village of Skokie as additionally insured for any
 and all claims related to any and all work. The owner shall hold, and shall cause the
 developer and/or contractor to hold, the Village of Skokie harmless and indemnify
 the Village for any and all claims for property damage or personal injury related to
 work on or use of public property.
7. The petitioner must comply with all Federal and State statutes, laws, rules and
 regulations and all Village codes, ordinances, rules, and regulations.




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STAFF REPORT 2013-7P: Subdivision
Community Development Department Council Chambers, 7:30 PM, April 18, 2013


To: Paul Luke, Chairman, Skokie Plan Commission
From: Mike Voitik, Planning Technician
Re: Subdivision: 9599 Skokie Boulevard

 Related Cases – 2013-8P: Site Plan Approval
 2013-9P: Special Use Permit

General Information
Location 9599 Skokie Boulevard
Purpose To subdivide 1 parcel into 2 lots.
Petitioner Oxford OBG-Waterton Skokie Hotel Property Company, LLC
Size of Site 278,976 square feet (6.404 acres) with 130.70 feet of frontage
 on Foster Street, 556.03 feet of frontage on Skokie Boulevard,
 and 592.05 feet of frontage on Golf Road.
Existing Zoning & B4 Regional Shopping – hotel, full-service restaurant
Land Use
Adjacent Zoning & North B3 Business – limited-service restaurant, furniture store,
Land Use shoe store
 South B4 Regional Shopping – performing arts center
 B3 Business – clothing store, department store, grocery
 store
 East B4 Regional Shopping – multi-tenant office buildings
 West B4 Regional Shopping – Westfield Old Orchard shopping
 center
 B2 Commercial – bank with drive-through, vacant office
 B3 Business – carpet store, mattress store, vacant
 storefront
 B1 Service Commercial – full-service restaurant
Comprehensive Plan The site is designated as service employment.


SITE INFORMATION
 Public sidewalks are located along Foster Street, Skokie Boulevard, and Golf Road.
 Overhead utilities run along the south side of Golf Road.

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 Two-way driveways are located at Foster Street and Golf Road. The driveway at
 Foster Street leads to a signalized intersection at Skokie Boulevard and Foster
 Street.
 The site is served by the CTA 54A, 97, and 205 buses and the Pace 208 and 215
 buses.


STAFF ANALYSIS
Petitioner’s Submittal
The petitioner is requesting to subdivide 1 parcel into 2 lots at the property currently
addressed 9599 Skokie Boulevard in a B4 Regional Shopping district. Lot 1 will contain
a proposed Citibank walk-in-only facility. Lot 2 will contain the existing DoubleTree
Hotel and Jameson’s Charhouse restaurant as well as Citibank’s 2 drive-through lanes
(case 2013-9P). Both lots will continue to be owned by the petitioner after the
subdivision has occurred.
Comments
Staff Comment and Review sheets were sent to all pertinent departments. Other than
the Planning Division, no other departments had comments.

 Planning Division
 The Planning Division supports the proposed subdivision. The subdivision will meet
 all requirements of the Village Code and Map Data Policy.


STAFF RECOMMENDATIONS
Staff recommends that the petitioner’s request to subdivide the subject site be
GRANTED subject to conditions listed below:
1. The property must be subdivided and land must be dedicated pursuant to the
 Citibank-DoubleTree Subdivision dated December 10, 2012 , revised April 9, 2013,
 and as may be further revised with the approval of the Village Manager, or
 designee, and Corporation Counsel.
2. Upon the passage of the ordinance by the Board of Trustees, the Mylar of the
 Citibank-DoubleTree Subdivision must be submitted to the Village with all signatures
 other than Village staff or elected officials.
3. The Citibank-DoubleTree Subdivision shall be effective upon its recording by the
 Village in the Office of the Recorder of Deeds of Cook County, Illinois.
4. All monuments must be set no later than 1 year after the date of the recording of
 the plat.
5. The petitioner must submit to the Planning Division electronic files of the plat of
 subdivision in approved and finalized form. The files must be scaled drawing files in
 AutoCAD format (version 2010 or older). The drawings must be formatted to SPCS,
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 NAD83, HARN 2007, with SPCS north being straight up, and the primary units in
 U.S. Survey Feet. All elements must be contained within a single file, no XREF or
 PDF attachment files shall be used.
6. If work is to be performed on public property or if public property is utilized or
 impacted during construction and or development, the owner must provide, or must
 cause the developer and/or contractor to provide, the Village of Skokie with a
 certificate of insurance naming the Village of Skokie as additionally insured for any
 and all claims related to any and all work. The owner shall hold, and shall cause the
 developer and/or contractor to hold, the Village of Skokie harmless and indemnify
 the Village for any and all claims for property damage or personal injury related to
 work on or use of public property.
7. The petitioner must comply with all Federal and State statutes, laws, rules and
 regulations and all Village codes, ordinances, rules, and regulations.


ATTACHMENTS
1. Plat of Citibank-DoubleTree Subdivision, revised April 9, 2013
2. Land Use and Zoning Map




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 Plan Commission Meeting Minutes
 Date: April 18, 2013

The Vice Chairman opened the meeting in the chairman’s absence. Commissioner
Marek made a motion to approve the summary minutes of the April 4, 2013 meeting.
Commissioner Berman seconded, and all commissioners voted aye. The chairman
made his entrance.


Case Description

2013-7P Subdivision: 9599 Skokie Boulevard
Oxford OBG-Waterton Skokie Hotel Property Company, LLC, requests a 2-lot subdivision
in a B4 Regional Shopping district.

2013-8P Site Plan Approval: 9501-9599 Skokie Boulevard and 4709 & 4711
Golf Road
Oxford OBG-Waterton Skokie Hotel Property Company, LLC; CFO2, Skokie LLC; Village
of Skokie; and Centre East Metropolitan Exposition Authority; request modification of an
existing site plan approval for a planned development in a B4 Regional Shopping district
to allow for the construction of an additional 3,567 ft² building near the northwest
corner of the property, 2 drive-up ATMs, and an expansion of the east-side parking lot.
The petitioners are also requesting relief from the Village Code to build 101’ and 136’
from B4 district boundary rather than 150’, additional relief from parking requirements
for the entire site, which would require modifications to the shared parking reduction in
the existing site plan approval, and any other relief discovered during the review of this
case.

2013-9P Special Use Permit: 4749 Golf Road
Oxford OBG-Waterton Skokie Hotel Property Company, LLC, requests a special use
permit for 2 drive-up ATM machines in a B4 Regional Shopping district and any relief
discovered during the review of this case.

Discussion and Interested Parties

It was suggested since all 3 cases pertain to the same subject site, that they be heard
simultaneously but voted on separately.

Legal Notice was properly posted, advertised, and delivered to all property owners in
the area of the subject site as prescribed by the Zoning Chapter.

Dan Wander and Scott Gendell of Terraco Inc., Dan Phelps representing the hotel
ownership, John Callahan, hotel manager, Bill Grieve, senior transportation engineer

#429195 Plan Commission meeting minutes of 4/18/13
with Gewalt Hamilton and Darrell Herschler of Boxer Property Management on behalf of
the Concourse Office Towers gave testimony regarding the cases.

Dan Wander gave some background information about Citibank. The lease is expiring
for the existing bank on Lawler Avenue across from Westfield Old Orchard and a
proposal is submitted to relocate a new Citibank branch in the northwest corner of the
parking lot of the DoubleTree Hotel. Lot 1 of the subdivision will be the walk-in banking
facility only. Lot 2 will contain the existing hotel, restaurant, as well as the remote
location for Citibank’s two drive-up ATM machines.

The planned development is located on 2 very busy roadways. A 20% reduction of the
total parking requirement was granted by the Village Board previously because all of
the entities on the site share parking, which will continue. Dan Phelps and John
Callahan spoke of the cooperative relationship that the hotel, office towers and the
performing arts center have. They stated that a bank will add convenience for their
patrons.

The special use permit is for the drive-up ATMs only. The bank building is a permitted
use. The flow of traffic will not be disrupted.

The Plan Commission chairman inquired if the Citibank will have an ATM in the lobby of
the hotel as well. The petitioner informed all that when the current lease expires for
the lobby ATM it will be switched to a Citibank machine.

Bill Grieve of Gewalt Hamilton spoke of the traffic report and extensive parking survey.
There are 7 different parking areas for the site. Lot A, considered as hotel and theatre
parking, would also be the chosen location of the Citibank branch. Parking counts were
taken when multiple events were booked and it was determined that there were
adequate spaces still available despite a loss of 42 parking spaces. An additional 30
spaces will be added to Lot C which is closer to the office complex and side entrance of
the theatre; resulting in a net loss of only 12. It was noted that the hotel has a valet
service which will be extended to the theatre patrons, as requested by Centre East
during periods of high activity. The theater has staff to direct traffic and parking.

One commissioner asked why a Saturday night was not included in the parking study.
Mr. Grieve reasoned that the Citibank would be closed, and the office building would be
empty. The commissioner, on a recent visit to the theatre, stated that the signage for
the parking deck is confusing and even the parking staff wasn’t sure what the reserved
signage meant. He also asked if the valet service would park cars closest to the theatre
doors or furthest away. The cars should not be placed in prime spaces within walking
distance. He also wanted confirmation from the petitioners that they would be
agreeable to restrict bus parking to use Lot D.


#429195 Plan Commission meeting minutes of 4/18/13
Darrell Herschler, property manager for the office buildings stated that signage exists in
the garage but could be ambiguous to theatre goers. He has also discovered that some
tenants have negotiated for reserved parking as part of their lease. It is understood
that the 1st level, approximately 125 spaces, are reserved for the office towers during
business hours, with other patrons directed to using the upper floors.

Another plan commissioner added that signage in the parking deck must be made clear
to the public so that people will not be hesitant to use it and that parking would be safe
and legal.

The Community Development director stated that no more than 10% of the total
parking for the site can be reserved. He also said that staff is confident that this
interconnected development will work out and recommends approval for all 3 cases.
Per a parking easement agreement that spells out how parking can be used, the
applicants meet regularly to coordinate their needs based on the events taking place.
Staff supports the setback relief that has been requested as well as signage relief which
the Appearance Commission endorsed.

The Engineering Division has included as a condition, that land be dedicated at Golf
Road and Knox Avenue for a future traffic light that Skokie Hospital will be installing
which will benefit both developments. Energy and maintenance costs will be split
between the applicants; ¼ each.

Mr. Herschler read a statement that the Concourse property owners will dedicate the
land for the traffic signal provided that their financier approves.

Another commissioner wanted confirmation that utilities which service the buildings
were put underground.

Another commissioner wanted assurance from the petitioner that Lot C would be
designated for valet service and bus parking would be restricted from using Lots A, B,
and G. Another commissioner stated that the Plan Commission should not be managing
the parking distribution

Lowell Smith of 4840 Foster, vice president of the Barcelona Condo Association,
addressed the group. He named several banks in the vicinity and stated that the area
is surrounded by them and doesn’t need another one. There are plenty of vacant
stores in shopping centers that can accommodate Citibank, if it needs to relocate. It is
ridiculous to put a bank in the parking lot of the hotel.




#429195 Plan Commission meeting minutes of 4/18/13
Recommendation and Voting

2013-7P
The Plan Commission concurred with staff recommendations and made a motion to
approve the case. The vote was 7 ayes, 0 nays, and 2 commissioners absent.

Motion: Stasica Second: Laxpati Absent: Mitchell &
 O’Donnell
Ayes: 7
Nays: 0


2013-8P
Commissioner Berman made a motion to approve the case with additional conditions to
restrict valet and bus parking from Lots A, B, and G and to clarify signage for reserved
parking.

Motion: Berman Second: Paradise Absent: Mitchell &
 O’Donnell
Ayes: 1
Nays: 6

Commissioner Stasica made a motion to approve the case granting relief for signage.
The vote was 6 ayes, 0 nays, 2 commissioners absent and 1 abstention.

Motion: Stasica Second: Marek Absent: Mitchell &
 O’Donnell
Ayes: 6
Nays: 0
Abstain: 1 (Berman)


Case 2013-9P
The Plan Commission concurred with staff recommendations and made a motion to
approve this case. The vote was 6 ayes, 0 nays, 2 commissioners absent and 1
abstension.

Motion: Laxpati Second: Paradise Absent: Mitchell &
 O’Donnell

Ayes: 6
Nays: 0
Abstain: 1 (Berman)

#429195 Plan Commission meeting minutes of 4/18/13
 CITIBANK-DOUBLETREE SUBDIVISION




 Project Contact: Plat Prepared for:




 Illinois Professional Design Firm # 184-001322

 420 N. Front Street,
 McHenry, IL 60050-2136
 t. 815.385.1778 f. 815.385.1781
1 OF 2 www.hrgreen.com
 CITIBANK-DOUBLETREE SUBDIVISION




 Project Contact: Plat Prepared for:




 Illinois Professional Design Firm # 184-001322

 420 N. Front Street,
 McHenry, IL 60050-2136
 t. 815.385.1778 f. 815.385.1781
2 OF 2 www.hrgreen.com
PLAN COMMISSION REPORT 2013-8P: Site Plan Approval
Plan Commission Council Chambers, 8:00 PM, June 3, 2013


To: Mayor and Board of Trustees
From: Paul Luke, Plan Commission Chairperson
Case: 2013-8P: Site Plan Approval
 Doubletree Hotel/Concourse Plaza/North Shore Center for the Performing Arts

 Related Cases: 67-36P – Planned Development
 93-27P – Site Plan Approval
 97-10P – Site Plan Approval Amendment
 2013-7P – Subdivision
 2013-9P – Special Use Permit

PLAN COMMISSION ANALYSIS
During its April 18, 2013, meeting, the Plan Commission heard the request of Oxford
OBG-Waterton Skokie Hotel Property Company LLC; CFO2, Skokie LLC; Village of
Skokie; and Centre East Metropolitan Exposition Authority modification of an existing
site plan approval for a planned development in a B4 Regional Shopping district. The
petitioners are requesting the modification to allow for the construction of a 3,567 ft2
bank near the northwest corner of the property with two drive-up ATMs located in the
northwest parking of the site. The east parking lot will also be expanded to mitigate
some of the parking loss for the bank. The total off-street vehicle parking loss will only
be 13 parking spaces out of 1,520 spaces. The petitioners are also requesting relief
from the Village Code to build 101’ and 136’ from the B4 district boundary rather than
150’, additional relief from the parking requirements for the entire site, which would
require modifications to the shared parking reduction in the existing site plan approval,
and any other relief discovered during the review of this case.
The site is governed by a series of site plan approval and special use ordinances from
1967 to present with 3 separate property owners. The Village Board has previously
granted a 20% reduction to the total parking requirement for the hotel and office uses
because of shared parking facilities on the site.
The Engineering Division determined that after the construction of the new parking lot
on the east end of the property and the 20% overall parking reduction to now be
applied to all uses on the site, there will be a parking surplus of 22 spaces after the
bank and ATM facilities are constructed with the current set of uses on the site. The
proposed plan is acceptable and will not cause parking or circulation problems.
Included with the site plan modifications is a dedication of land for future right-of-way
at the south side of the Golf Road and Knox Avenue/private drive, where a traffic signal
will be installed by Skokie Hospital.

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Due to the size of the site, the request for relief on the south facing signage of the bank
building is reasonable.
The 20% reduction in required parking requirements is reasonable because adequate
shared parking exists. The buildings in this site plan have had a shared parking
arrangement for many years and the net effect of the modifications to this development
is negligible.
A separate private governing agreement binds the hotel, office, and performing arts
center properties regarding parking and easements. The agreement must be revised to
include an additional or if the development of the banking facility alters the agreement.
That agreement is being renegotiated and all parties must agree to the changes.
It was noted that the hotel has a valet service which will be extended to the theatre
patrons, as requested by Centre East during periods of high activity. The theater has
staff to direct traffic and parking. There was also discussion about the days of the traffic
study, confusing signage for the parking deck, valet parking practices, bus parking
restrictions, and reserved parking spaces in the parking garage.
The Plan Commission recommended that the 24 prior ordinances for this site be
consolidated with the current recommended conditions for this case. Staff reviewed all
the prior ordinances and is presenting to the 3 recommendations to the Board of
Trustees.
 1. Repeal all prior ordinances pertaining to this site.
 2. Adopt a single site plan approval ordinance that covers all the site plan issues
 and signage.
 3. Adopt a separate special use permit ordinance that covers North Shore Center
 for the Preforming Arts, which is a special use in the B4 Regional Shopping
 district, that coverers the operations of that facility.
At the Commission’s direction, Staff’s consolidated conditions are made part of the Plan
Commissions recommendation.


INTERESTED PARTIES
Legal notice was properly posted, advertised, and delivered as prescribed by the Zoning
Ordinance. One interested party stated that there are several banks in the vicinity and
that the area is surrounded by them and doesn’t need another one. It was his opinion
that there are plenty of vacant stores in shopping centers that can accommodate
Citibank, if it needs to relocate.


APPEARANCE COMMISSION
The Appearance Commission reviewed and approved the elevations and signage for the
new bank and the ATMs on January 9, 2013 (Case 2013-001A) as submitted with 6
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ayes and 1 member absent subject to certain conditions, including that the height and
size of directional signage meet the provisions of the Village Code, removal of the
proposed east-facing wall sign, and a condition that all interior signs must be 36” from
window surfaces. The Commission did find that a south facing wall sign is acceptable
with the granting of relief to allow a wall sign not facing a public street by the Village
Board.


PLAN COMMISSION RECOMMENDATIONS AND VOTING
The Plan Commission recommended, by a vote of 6 ayes, 0 nays, and 1 abstention, that
petitioners’ request for modification of an existing site plan approval for a planned
development in a B4 Regional Shopping district to allow for the construction of an
additional 3,567 ft2 building near the northwest corner of the property, 2 drive-up
ATMs, and an expansion of the east-side parking lot at 9501-9599 Skokie Boulevard,
4709-4799 Golf Road in an B4 Regional Shopping district be APPROVED subject to the
attached Positive Findings of Fact and Recommended Site Plan Approval Conditions
listed below.
It was also recommended that Village Ordinances 67-12-Z-269, 69-1-Z-368, 70-8-Z-
520, 77-11-Z-1062, 79-10-Z-1230, 81-6-Z-1368, 89-11-Z-1926, 94-1-Z-2406, 95-6-Z-
2507, 97-2-Z-2655, 98-8-Z-2775 be repealed. As a result of these repeals one
consolidated site plan approval ordinance for the site and, as determined by Staff after
the Plan Commission hearing a separated special use permit for 9501 Skokie Boulevard
(North Shore Center for the Performing Arts) be adopted. The petioners’ will need to
provide a complete site plan of the entire site prior to the adoption of the final site plan
approval ordinance by the Board of Trustees.
The Plan Commission further recommended that additional relief be granted from:
 1. §118-145(2) to allow a building 101’ and 136’ from the B4 district boundary
 rather than 150’ from the district boundary line.
 2. §118-218(4) to allow parking relief for 353 parking spaces by applying a 20%
 reduction to the required park for a mixed use development as was previously
 approved by the Board of Trustees.
 3. §82-28(b)(1)c. to allow the installation of wall signage on the south elevation of
 4749 Golf Road.

ATTENDANCE AYES NAYS ABSTAIN ABSENT
 Marek (second) X
 O’Donnell X
 Stasica (moved) X
 Paradise X
 Carandang X
 Laxpati X

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 Berman X
 Mitchell X
 Luke X

ATTACHMENTS
1. Recommended Site Plan Approval Conditions for 2013-8P (with consolidated
 items of relief), dated June 3, 2013
2. Recommended Special Use Permit Conditions for 2013-8P (for North Shore
 Center of the Performing Arts), dated June 3, 2013
3. Proposed Positive Findings of Fact for 2013-8P
4. Staff Report for 2013-8P, dated April 18, 2013
5. Minutes for Plan Commission Meeting for 2013-8P, dated April 18, 2013
6. Memorandum from Engineering Division dated April 12, 2013
7. Partial Site Plan, dated January 30, 2013
8. Land Use and Zoning Map




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PLAN COMMISSION
RECOMMENDED CONDITIONS 2013-8P: Site Plan Approval
Plan Commission Council Chambers, 8:00 PM, June 3, 2013


1. Prior to the adoption of the ordinance by the Board of Trustees, a revised site plan
 covering the entire site must be submitted to the Planning Division to be included as
 part of this ordinance.
2. The petitioners shall develop the Subject Property in substantial conformance with
 the final Village approved site plans dated <to be inserted upon approval>, sign
 plans dated <to be inserted upon approval>, and building elevations dated <to be
 inserted upon approval>.
3. The allocation of parking and the operation of the site must be in compliance with
 the Declaration of Easements, Uses and Covenants dated <to be inserted>, which
 has been modified and approved by all parties prior to the passage of the site plan
 approval ordinance. Any legal fees incurred by Centre East Metropolitan Exposition
 Authority or the Village to review changes to the Declaration of Easements, Uses
 and Covenants related to the site plan modification of the proposed bank and ATMs
 shall be paid by the developer.
4. The proposed development shall have a minimum of 1,520 off-street vehicle parking
 spaces.
5. The drop-off lane along the west façade of the North Shore Center for the
 Performing Arts shall maintain a design, striping, and signage so that only right
 turns onto the east-west drive way north of the building are permitted.
6. The proposed bank location shall not be altered in any way so as to block the view
 of the North Shore Center for the Perming Arts from the Golf Road/Skokie Boulevard
 intersection.
7. The hotel shall provide valet parking only in the area designated on the Village
 approved site plan.
8. The hotel valet parking shall be extended to weekdays, in addition to proposed
 evenings and weekends, at the request of the Centre East Metropolitan Exposition
 Authority, during periods of high activity.
9. The petitioners shall dedicate land for future right-of-way at the south side of the
 Golf Road and Knox Avenue/private drive for the construction of a traffic signal as
 indicated on the Overall Site Plan, dated January 30, 2013.
10. The petitioners shall enter into a letter of agreement allocating the ongoing payment
 for the energy and maintenance costs of the Golf Road and Knox Avenue/private
 drive traffic signal as billed by the state.
11. The section of public sidewalk along Golf Road adjacent to the site between the
 Golf/Skokie intersection and the first access driveway to the east must be improved
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 to current development standards when future roadway work is performed or as a
 condition of additional improvements at the site.
12. Civil engineering construction details shall be submitted with permit plans and shall
 indicate how storm water control for the new parking lot drainage is being managed
 as part of the pre-existing detention system.
13. The changeable copy sign shall be used only to display messages for the North
 Shore Center for the Performing Arts, the hotel, nonprofit organizations, or
 governmental agencies.
14. Parking lot and exterior lighting shall meet Illuminating Engineering Society of North
 America (IES) standards, be full cut-off design, and be directed away from adjacent
 properties, subject to the approval of the Engineering Division.
15. All objects and landscaping within a 15-foot sight distance triangle shall not exceed
 30 inches in height, except traffic control devices listed in the Manual on Uniform
 Traffic Control Devices.
16. All fencing, walls, sidewalks, driveways, curbs, wheel stops, parking areas, signage,
 landscaping, structures, and any other facilities or infrastructure on the Subject
 Property shall be maintained in a good state of repair, and when needed, be
 repaired or replaced in a timely manner.
17. All private and public sidewalks shall be maintained free of snow, ice, sleet, or other
 objects that may impede travel.
18. Trash shall only be allowed within a designated trash enclosure and shall be
 screened from public view in an enclosure approved by the Appearance Commission.
 All trash shall be contained in such a way as to remain out of sight at all times,
 except for waste receptacles referenced in Condition Number 18.
19. Waste receptacles shall be placed on the Subject Property for the use of customers,
 and that the Health Department shall determine the size, type, and location of these
 units.
20. Vehicles shall not be allowed to be parked in or otherwise block common driveways,
 sidewalks, aisles, or other points of access at any time, shall only be parked in
 designated parking spaces, and shall not overlap the striped lines of designated
 parking spaces.
21. All new utilities on the Subject Property shall be placed or relocated underground.
 The petitioner shall bear the full cost of any utility relocation and/or conflicts.
22. For each lot in the planned development, an "Agreement for Installation and
 Maintenance of Landscaping" to assure that the Subject Property and parkway
 landscaping is completed and maintained, including trimming, watering, and
 replacing of dead plant materials in a timely manner in accordance with the final
 approved landscape plan.
23. All new construction, alterations, and remodeling shall meet current International
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 Building and NFPA Life Safety Codes as amended and adopted.
24. The petitioner shall obtain all required permits and approvals for improvements to
 County, State, or Federal rights-of-way from the governing jurisdiction.
25. All modifications to building elevations, signage, and landscaping shall be subject to
 the review and approval of the Skokie Appearance Commission.
26. The petitioner shall submit to the Planning Division electronic files of the plat of
 survey, site plan, and landscape plan in their approved and finalized form. The files
 shall be scaled 2-dimensional drawing files on non-compressed, non-read only CD-
 ROM *.dwg AutoCAD format.
27. Prior to the issuance of building permits, the petitioner shall submit to the Planning
 Division of the Community Development Department the name, address, and
 telephone number of the company and contact person responsible for site
 maintenance in compliance with this site plan approval.
28. If work is to be performed on public property or if public property is utilized or
 impacted during construction and/or development, the owner shall provide, or shall
 cause the developer and/or contractor to provide, the Village of Skokie with a
 certificate of insurance naming the Village of Skokie as additionally insured for any
 and all claims related to any and all work. The owner shall hold, and shall cause the
 developer and/or contractor to hold, the Village of Skokie harmless and indemnify
 the Village for any and all claims for property damage or personal injury related to
 work on or use of public property.
29. The petitioner shall comply with all Federal and State statutes, laws, rules and
 regulations and all Village codes, ordinances, rules, and regulations.
30. Failure to abide by any and all terms of this Ordinance shall be cause for the Village
 to initiate hearings to determine whether the subject Ordinance, as well as any
 applicable business licenses, should be revised or revoked. The petitioner shall pay
 all costs related to any hearings conducted as a result of non-compliance with any of
 the provisions of the enabling ordinance. The costs shall include but not be limited
 to court reporter fees, attorney fees, and staff time required researching and
 conducting said hearing.
Relief:
1. §82-2(b)(1) to allow a flashing sign to change more frequently than once in a 24-
 hour period.
2. §82-7(12) to allow directional signs of 8 ft2, rather than 4 ft2, in area and a
 maximum dimension of 48”, rather than 38”, in one direction.
3. §82-14(b)(2)c. to all directional signed to be mounted on the wall of the 9501
 Skokie Boulevard to project more than 12 inches from the wall.
4. §82-22(b)(1) to allow letters to be placed over the canopy for the main identification
 wall sign at 9501 Skokie Boulevard.
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5. §82-24 to allow a changeable copy ground sign of 50 ft2, rather than a maximum
 area of 25 ft2, for the site as long as there is no changeable copy sign wall sign at
 9501 Skokie Boulevard.
6. §82-28(b)(1)a. to allow 2 wall signs on the Skokie Boulevard frontage of 9501
 Skokie Boulevard, one identifying the name of the facility and one message sign
 displaying upcoming events. The wall sign displaying upcoming events can be
 changeable copy only if the changeable copy element is eliminated from the ground
 sign.
7. §82-28(b)(1)c. to allow the installation of wall signage on the south elevation of
 4749 Golf Road.
8. §82-28(b)(2) to allow a wall sign up to 400 ft2 in area, rather than 200 ft2 in area, at
 9501 Skokie Boulevard as long the sign does not exceed 10% of the surface area of
 the wall.
9. §82-28(c)(4) to allow a ground sign height of 19.5’ rather than 18’ in height at the
 corner of Golf Road and Skokie Boulevard.
10. §82-28(d)(2) in whole for 9501 Skokie Boulevard.
11. §118-145(1)b. to allow a building height of up at 9501 Skokie Boulevard to 80 feet
 within approximately 250 of the southern B4 zoning boundary.
12. §118-145(2) to allow a building at 4749 Golf Road to be 101’ and 136’ from the
 northern and western B4 district boundary, a building at 9501 Skokie Boulevard to
 be approximately 1’ from the southern B4 district boundary, and a parking garage to
 be less than 150’ from the southern B4 district boundary, rather than 150’ from the
 B4 district boundary line.
13. §118-218(4) to allow a 20% reduction from the on-site vehicle parking requirements
 for all uses as required by the Zoning Chapter.




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PLAN COMMISSION
RECOMMENDED CONDITIONS 2013-8P: Special Use Permit
Plan Commission Council Chambers, 8:00 PM, June 3, 2013


For 9501 Skokie Boulevard – North Shore Center for the Perming Arts

1. The petitioners shall maintain the Subject Property in substantial conformance with
 the final Village approved site plan and directional sign package in the Site Plan
 Approval Ordinance the governs this property, landscape plans dated <to be
 inserted upon approval>, and building floor plans dated September 30, 1993, and
 building elevations dated November 8, 1993.
2. Drop-off lanes along the north and west faces of the building are fire lanes and
 posted as such.
3. Buses serving the North Shore Center for the Performing Arts and employee vehicles
 must be stored on the subject site, unless, during high parking demand for events at
 the center, a satisfactory alternative location is designated.
4. Overnight parking of trucks associated with events may only be parked in the
 loading dock area. Noise levels from the trucks must be in compliance with nuisance
 ordinances.
Relief:
§118-217(d)(2)b. to allow overnight parking of trucks related to an associated event
over 8,000 pounds gross weight during an associated event for a maximum of 2 weeks
rather than only between 7:00 AM and 9:30 AM.




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PLAN COMMISSION
POSITIVE FINDINGS OF FACT 2013-8P: Site Plan Approval
Plan Commission Council Chambers, 8:00 PM, June 3, 2013




1 Consideration The site plan and any requested relief will not unduly aggravate
 traffic conditions nor burden public services such as drainage
 facilities, public utilities, and those services pertaining to public
 health, public safety, and public welfare in general.
 Findings The proposed modifications to the site plan will not have any
 negative impact on traffic, public services, or public welfare in
 general.
2 Consideration The site design will permit the development and use of neighboring
 properties in accordance with the applicable district regulations.
 Findings The site design will not deter the development and use of
 neighboring properties in accordance with the applicable district
 regulations. Traffic circulation, parking, and vehicular access for
 the property are appropriate for the site.




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AMENDED STAFF REPORT 2013-8P: Site Plan Approval
Community Development Department Council Chambers, 7:30 PM, April 18, 2013


To: Paul Luke, Plan Commission Chairperson
From: Steve Marciani, AICP, Planning Supervisor
Case: 2013-8P: Site Plan Approval
 Doubletree Hotel/Concourse Plaza/North Shore Center for the Performing Arts

 Related Cases: 67-36P – Planned Development
 93-27P – Site Plan Approval
 97-10P – Site Plan Approval Amendment
 2013-7P – Subdivision
 2013-9P – Special Use Permit

General Information
Location 9501-9599 Skokie Boulevard, 4709 & 4711 Golf Road
Purpose A request for modification of an existing site plan approval for a
 planned development in a B4 Regional Shopping district to allow
 for the construction of an additional 3,567 ft2 building near the
 northwest corner of the property, 2 drive-up ATMs, and an
 expansion of the east-side parking lot. The petitioners are also
 requesting relief from the Village Code to build 101’ and 136’ from
 the B4 district boundary rather than 150’, additional relief from the
 parking requirements for the entire site, which would require
 modifications to the shared parking reduction in the existing site
 plan approval, and any other relief discovered during the review of
 this case.
Petitioner Oxford OBG-Waterton Skokie Hotel Property Company LLC; CFO2,
 Skokie LLC; Village of Skokie; and Centre East Metropolitan
 Exposition Authority
Size of Site 679,000 ft2 (15.6 acres)
Existing Zoning & B4 Regional Shopping – Hotel, restaurant, office buildings,
Land Use performing arts center
Adjacent Zoning & North B3 Business – Shops at One Orchard Place shopping
Land Use center
 H1 Hospital – parking lot, medical offices
 South B3 Business – shopping center



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 East B4 Regional Shopping –bank, medical offices
 R4 Multifamily Housing – multifamily residences
 West B4 Regional Shopping –shopping center
 B2 Commercial – Orchard Place shopping center
 B3 Business – retail
 B1 Service Commercial – full-service restaurant
Comprehensive Plan The site is designated as service employment.


SITE INFORMATION
 The site is governed by a series of site plan approval ordinances from 1967 to
 present.
 There are three separate property owners
 The Village Board has granted a reduction of 20 percent to the total parking
 requirement for the hotel and office uses because of shared parking facilities on the
 site.
 Public sidewalks are located along Golf Road and Skokie Boulevard; however, most
 of the existing sidewalk along Golf Road is significantly substandard.
 Overhead utilities run along the north side of the site.
 The site is served by the 54A, 97, 205, 208, and 215 buses.


PETITIONER’S SUBMITTAL
The petitioners are requesting a modification of an existing site plan approval for a
planned development in a B4 Regional Shopping district to allow for the construction of an
additional 3,567 ft2 building near the northwest corner of the property. The proposed use
for the building is a bank with two drive-up ATMs located in the northwest parking lot for
the site. The east parking lot will also be expanded to mitigate some of the parking loss for
the site. The petitioners are also requesting relief from the Village Code to build 101’ and
136’ from the B4 district boundary rather than 150’, additional relief from the parking
requirements for the entire site, which would require modifications to the shared parking
reduction in the existing site plan approval, and any other relief discovered during the
review of this case.
The petitioner contends:
 The zoning of the property is B4, and a bank is a permitted use and will
 complement the existing businesses in the surrounding area. The proposed bank
 will provide residents with another option for their savings and loan needs. The
 building will be situated at the northwest corner of the overall development and

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 will allow for two-way internal traffic flow around the proposed building and not
 hamper the internal traffic flow. The proposed bank and ATM kiosks will be
 constructed within an existing parking lot and will not increase the impervious
 area of the site and will not require additional storm water detention.


STAFF ANALYSIS
Staff comment and review sheets were sent to all pertinent departments. Staff
comments on the subject case were received from the Engineering and Planning
Divisions. All other departments returned the sheets with no comments.


Engineering Division
The Engineering Division recommends approval of the proposed site plan modification
subject to recommended conditions and the construction of 30 parking spaces on the
east side of the site. A determination was made that 1,873 parking spaces are required
for the site; however, a mixed use development parking reduction of 20 percent of the
required parking was applied resulting in a final parking requirement of 1,498 parking
spaces. This parking reduction has previously been applied to uses at the site. A total
of 1,520 spaces will be provided on site which includes 30 spaces to be constructed on
the east side of the site. There will be a parking surplus of 22 spaces after the bank
and ATM facilities are constructed. A Traffic Impact Study prepared by Gewalt
Hamilton, Inc. (GHA) analyzed the traffic impacts of the bank and drive-through facility
for the development. GHA concluded that based on parking count results and usage
requirements for the different uses at the site, the proposed plan is acceptable and will
not cause parking or circulation problems.
The Engineering Division requested that as a condition of approval the applicants
dedicate land for future right of way at the south side of the Golf Road and Knox
Avenue/private drive. Skokie Hospital is required to install a traffic signal at this
intersection that will benefit both developments. The additional land is required to
accommodate the construction of the traffic signal. The applicants must also agree to
pay ¼ of the energy and maintenance cost of the signal.


Planning Division
The Planning Division is supportive of the proposed site plan. Based on the data
collected in the parking analysis, adequate parking is available for the site as a whole
with the additional parking added on the east side of the property.
Due to the size of the site, the request for relief on the south facing signage of the bank
building is reasonable, and Staff concurs with the Appearance Commission that the east
facing wall signage is not necessary.


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Planning is strongly supportive of reductions in required parking requirements when
adequate shared parking exists. The buildings in this site plan have had a shared
parking arrangement for many years and the net effect of the modifications to this
development is negligible.
A concern is the substandard sidewalk along much of the north side of the site, which is
reduced to as little as 3 feet wide immediately adjacent to the curb. The west and
northwest portion of the sidewalk system was upgraded as parking of the recent
intersection improvements. The western portion of the site has wider separated
sidewalks. This section of sidewalk must be improved when future roadway work is
performed or as a condition of additional improvements at the site.
It should be noted that there is a private governing agreement that binds the hotel,
office and performing arts center properties. It is the intention of the owner of the
hotel land on which the new building will be constructed to maintain ownership of the
site. The agreement must be revised prior to any additional party purchasing land to
include that additional party or if the development of the banking facility alters the
agreement.


APPEARANCE COMMISSION
The Appearance Commission reviewed and approved the elevations and signage for the
new bank and the ATMs on January 9, 2013 (Case 2013-001A) as submitted with 6
ayes and 1 member absent subject to certain conditions, including that the height and
size of directional signage meet the provisions of the Village Code, removal of the
proposed east-facing wall sign, and a condition that all interior signs must be 36” from
window surfaces. The Commission did find that a south facing wall sign is acceptable
with the granting of relief to allow a wall sign not facing a public street by the Village
Board.


STAFF RECOMMENDATIONS
Staff recommends that the petitioners’ request for modification of an existing site plan
approval for a planned development in a B4 Regional Shopping district to allow for the
construction of an additional 3,567 ft2 building near the northwest corner of the
property, 2 drive-up ATMs, and an expansion of the east-side parking lot at 9501-9599
Skokie Boulevard, 4709-4799 Golf Road in an B4 Regional Shopping district be
APPROVED subject to the attached Positive Findings of Fact and Recommended Site
Plan Approval Conditions listed below.
It is also recommended that the existing applicable site plan approval ordinances be
repealed and their contents be consolidated into a single site plan approval ordinance.
Staff further recommends that relief be granted from:


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 1. §118-145(2) to allow a building 101’ and 136’ from the B4 district boundary rather
 than 150’ from the district boundary line.
 2. §118-218(4) to allow parking relief for 353 parking spaces by applying a 20%
 reduction to the required park for a mixed use development as was previously
 approved by the Board of Trustees.
 3. §82-28(b)(1)c. to allow the installation of wall signage on the south elevation of
 4749 Golf Road.
RECOMMENDED SITE PLAN APPROVAL CONDITIONS
1. The petitioner shall develop the Subject Property in substantial conformance with
 the final Village approved site plans dated <to be inserted upon approval>,
 engineering plans dated <to be inserted upon approval>, landscape plans dated <to
 be inserted upon approval>, sign plans dated <to be inserted upon approval>, and
 building elevations dated <to be inserted upon approval>. (Standard)
2. All existing conditions in the site plan approval ordinances that are consistent with
 and applicable to the consolidation of those ordinances with this amendment shall
 be combined with applicable standard and customary conditions for site plan
 approval into a single site plan approval ordinance.
3. That all parking on the site shall be shared;
4. The entire site shall be operated in compliance with the Skokie/Golf Concourse Grant
 and Declaration of Easements and Covenants dated November 21, 1996 and
 February 14, 1995. Any necessary changes to this document required as a result of
 the proposed site plan modifications must be made prior to the passage of the site
 plan approval ordinance.
5. That on-site parking shall be provided as required by the Zoning Chapter with a 20
 percent reduction from the requirement for mixed use operations.
6. Any legal fees incurred by Centre East Metropolitan Exposition Authority or the Village
 to review changes to the Declaration of Easements and Covenants related to the site
 plan modification of the proposed bank and ATMs shall be paid by the developer.
7. The proposed bank location shall not be altered in anyway so as to block the view of
 the performing arts center from the Golf Road/Skokie Boulevard intersection.
8. The hotel shall provide valet parking only in the area designated on the Overall Site
 Plan, dated January 30, 2013.
9. That the hotel valet parking shall be extended to weekdays, in addition to proposed
 evenings and weekends, at the request of the Centre East Metropolitan Exposition
 Authority, during periods of high activity.
10. That the petitioners shall dedicate land for future right of way at the south side of
 the Golf Road and Knox Avenue/private drive for the construction of a traffic signal
 as indicated on the Overall Site Plan, dated January 30, 2013. The applicants shall

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 enter into a letter of agreement allocating the ongoing payment for the energy and
 maintenance costs of the signal as billed by the state. The section of public sidewalk
 along Golf Road adjacent to the site between the Golf/Skokie intersection and the
 first access driveway to the east must be improved when future roadway work is
 performed or as a condition of additional improvements at the site. [AMENDED AT
 MEETING]
11. Civil engineering construction details shall be submitted with permit plans and shall
 indicate how storm water control for the new parking lot drainage is being managed
 as part of the pre-existing detention system.


ATTACHMENTS
1. Proposed Positive Findings of Fact for 2013-8P
2. Memorandum from Engineering Division dated April 12, 2013
3. Overall Site Plan, dated January 30, 2013
4. Land Use and Zoning Map




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 Plan Commission Meeting Minutes
 Date: April 18, 2013

The Vice Chairman opened the meeting in the chairman’s absence. Commissioner
Marek made a motion to approve the summary minutes of the April 4, 2013 meeting.
Commissioner Berman seconded, and all commissioners voted aye. The chairman
made his entrance.


Case Description

2013-7P Subdivision: 9599 Skokie Boulevard
Oxford OBG-Waterton Skokie Hotel Property Company, LLC, requests a 2-lot subdivision
in a B4 Regional Shopping district.

2013-8P Site Plan Approval: 9501-9599 Skokie Boulevard and 4709 & 4711
Golf Road
Oxford OBG-Waterton Skokie Hotel Property Company, LLC; CFO2, Skokie LLC; Village
of Skokie; and Centre East Metropolitan Exposition Authority; request modification of an
existing site plan approval for a planned development in a B4 Regional Shopping district
to allow for the construction of an additional 3,567 ft² building near the northwest
corner of the property, 2 drive-up ATMs, and an expansion of the east-side parking lot.
The petitioners are also requesting relief from the Village Code to build 101’ and 136’
from B4 district boundary rather than 150’, additional relief from parking requirements
for the entire site, which would require modifications to the shared parking reduction in
the existing site plan approval, and any other relief discovered during the review of this
case.

2013-9P Special Use Permit: 4749 Golf Road
Oxford OBG-Waterton Skokie Hotel Property Company, LLC, requests a special use
permit for 2 drive-up ATM machines in a B4 Regional Shopping district and any relief
discovered during the review of this case.

Discussion and Interested Parties

It was suggested since all 3 cases pertain to the same subject site, that they be heard
simultaneously but voted on separately.

Legal Notice was properly posted, advertised, and delivered to all property owners in
the area of the subject site as prescribed by the Zoning Chapter.

Dan Wander and Scott Gendell of Terraco Inc., Dan Phelps representing the hotel
ownership, John Callahan, hotel manager, Bill Grieve, senior transportation engineer

#429195 Plan Commission meeting minutes of 4/18/13
with Gewalt Hamilton and Darrell Herschler of Boxer Property Management on behalf of
the Concourse Office Towers gave testimony regarding the cases.

Dan Wander gave some background information about Citibank. The lease is expiring
for the existing bank on Lawler Avenue across from Westfield Old Orchard and a
proposal is submitted to relocate a new Citibank branch in the northwest corner of the
parking lot of the DoubleTree Hotel. Lot 1 of the subdivision will be the walk-in banking
facility only. Lot 2 will contain the existing hotel, restaurant, as well as the remote
location for Citibank’s two drive-up ATM machines.

The planned development is located on 2 very busy roadways. A 20% reduction of the
total parking requirement was granted by the Village Board previously because all of
the entities on the site share parking, which will continue. Dan Phelps and John
Callahan spoke of the cooperative relationship that the hotel, office towers and the
performing arts center have. They stated that a bank will add convenience for their
patrons.

The special use permit is for the drive-up ATMs only. The bank building is a permitted
use. The flow of traffic will not be disrupted.

The Plan Commission chairman inquired if the Citibank will have an ATM in the lobby of
the hotel as well. The petitioner informed all that when the current lease expires for
the lobby ATM it will be switched to a Citibank machine.

Bill Grieve of Gewalt Hamilton spoke of the traffic report and extensive parking survey.
There are 7 different parking areas for the site. Lot A, considered as hotel and theatre
parking, would also be the chosen location of the Citibank branch. Parking counts were
taken when multiple events were booked and it was determined that there were
adequate spaces still available despite a loss of 42 parking spaces. An additional 30
spaces will be added to Lot C which is closer to the office complex and side entrance of
the theatre; resulting in a net loss of only 12. It was noted that the hotel has a valet
service which will be extended to the theatre patrons, as requested by Centre East
during periods of high activity. The theater has staff to direct traffic and parking.

One commissioner asked why a Saturday night was not included in the parking study.
Mr. Grieve reasoned that the Citibank would be closed, and the office building would be
empty. The commissioner, on a recent visit to the theatre, stated that the signage for
the parking deck is confusing and even the parking staff wasn’t sure what the reserved
signage meant. He also asked if the valet service would park cars closest to the theatre
doors or furthest away. The cars should not be placed in prime spaces within walking
distance. He also wanted confirmation from the petitioners that they would be
agreeable to restrict bus parking to use Lot D.


#429195 Plan Commission meeting minutes of 4/18/13
Darrell Herschler, property manager for the office buildings stated that signage exists in
the garage but could be ambiguous to theatre goers. He has also discovered that some
tenants have negotiated for reserved parking as part of their lease. It is understood
that the 1st level, approximately 125 spaces, are reserved for the office towers during
business hours, with other patrons directed to using the upper floors.

Another plan commissioner added that signage in the parking deck must be made clear
to the public so that people will not be hesitant to use it and that parking would be safe
and legal.

The Community Development director stated that no more than 10% of the total
parking for the site can be reserved. He also said that staff is confident that this
interconnected development will work out and recommends approval for all 3 cases.
Per a parking easement agreement that spells out how parking can be used, the
applicants meet regularly to coordinate their needs based on the events taking place.
Staff supports the setback relief that has been requested as well as signage relief which
the Appearance Commission endorsed.

The Engineering Division has included as a condition, that land be dedicated at Golf
Road and Knox Avenue for a future traffic light that Skokie Hospital will be installing
which will benefit both developments. Energy and maintenance costs will be split
between the applicants; ¼ each.

Mr. Herschler read a statement that the Concourse property owners will dedicate the
land for the traffic signal provided that their financier approves.

Another commissioner wanted confirmation that utilities which service the buildings
were put underground.

Another commissioner wanted assurance from the petitioner that Lot C would be
designated for valet service and bus parking would be restricted from using Lots A, B,
and G. Another commissioner stated that the Plan Commission should not be managing
the parking distribution

Lowell Smith of 4840 Foster, vice president of the Barcelona Condo Association,
addressed the group. He named several banks in the vicinity and stated that the area
is surrounded by them and doesn’t need another one. There are plenty of vacant
stores in shopping centers that can accommodate Citibank, if it needs to relocate. It is
ridiculous to put a bank in the parking lot of the hotel.




#429195 Plan Commission meeting minutes of 4/18/13
Recommendation and Voting

2013-7P
The Plan Commission concurred with staff recommendations and made a motion to
approve the case. The vote was 7 ayes, 0 nays, and 2 commissioners absent.

Motion: Stasica Second: Laxpati Absent: Mitchell &
 O’Donnell
Ayes: 7
Nays: 0


2013-8P
Commissioner Berman made a motion to approve the case with additional conditions to
restrict valet and bus parking from Lots A, B, and G and to clarify signage for reserved
parking.

Motion: Berman Second: Paradise Absent: Mitchell &
 O’Donnell
Ayes: 1
Nays: 6

Commissioner Stasica made a motion to approve the case granting relief for signage.
The vote was 6 ayes, 0 nays, 2 commissioners absent and 1 abstention.

Motion: Stasica Second: Marek Absent: Mitchell &
 O’Donnell
Ayes: 6
Nays: 0
Abstain: 1 (Berman)


Case 2013-9P
The Plan Commission concurred with staff recommendations and made a motion to
approve this case. The vote was 6 ayes, 0 nays, 2 commissioners absent and 1
abstension.

Motion: Laxpati Second: Paradise Absent: Mitchell &
 O’Donnell

Ayes: 6
Nays: 0
Abstain: 1 (Berman)

#429195 Plan Commission meeting minutes of 4/18/13
PLAN COMMISSION REPORT 2013-9P: Special Use Permit
Plan Commission Council Chambers, 8:00 PM, June 3, 2013


To: Mayor and Board of Trustees
From: Paul Luke, Plan Commission Chairperson
Case: 2013-9P: Special Use Permit
 Drive-through facility at a bank

 Related Cases – 2013-7P: Subdivision
 2013-8P: Site Plan Approval

PLAN COMMISSION ANALYSIS
During its April 18, 2013, meeting, the Plan Commission heard the request of Oxford
OBG-Waterton Skokie Hotel Property Company, LLC for a special use permit for 2 drive-
through ATM machines in conjunction with a proposed Citibank bank branch at 4749
Golf Road. The Citibank building will not have drive-through windows. The two stand-
alone ATM machines will be located east of the bank building in the parking lot near the
Golf Road driveway to the site. The ATMs will be away from the main entrances of the
different buildings on the site, avoiding customer parking conflicts. The two ATMs and
stacking will replace 6 parking spaces. Overall, the bank and ATM proposal will result in
a net loss of 12 parking spaces out of 1,520 parking spaces. The proposed facilities
have been integrated well into the overall site plan and operate efficiently and will
utilize existing development driveways for access to Golf Road and Skokie Boulevard.


INTERESTED PARTIES
Legal notice was properly posted, advertised, and delivered as prescribed by the Zoning
Ordinance. No interested parties gave testimony about the special use permit request.


APPEARANCE COMMISSION
The Appearance Commission reviewed and approved the elevations for this facility on
January 9, 2013 (Case 2013-001A) as submitted with 6 ayes and 1 member absent.


PLAN COMMISSION RECOMMENDATIONS AND VOTING
The Plan Commission recommends, by a vote of 6 ayes, 0 nays, and 1 abstention, that
the petitioners’ request for a special use permit to operate two drive-through ATMs in a
B4 Regional Shopping district be APPROVED subject to the attached Positive Findings
of Fact and Recommended Special Use Permit Conditions listed below.

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ATTENDANCE AYES NAYS ABSTAIN ABSENT
 Marek (second) X
 O’Donnell X
 Stasica (moved) X
 Paradise X
 Carandang X
 Laxpati X
 Berman X
 Mitchell X
 Luke X



ATTACHMENTS
1. Plan Commission Recommended Conditions
2. Proposed Positive Findings of Fact for 2013-9P
3. Staff report, dated April 18, 2013
4. Minutes for Case 2013-9P
5. Site Plan, dated 2013
6. Landscaping Plan, November 2, 2012
7. Elevations, date December 11, 2012
8. Land Use and Zoning Map




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PLAN COMMISSION
RECOMMENDED CONDITIONS 2013-9P: Special Use Permit
Plan Commission Council Chambers, 8:00 PM, June 3, 2013


1. The petitioner shall develop the Subject Property in substantial conformance with
 the final Village approved site plan dated XXX, landscape plan dated XXX, and
 elevations dated XXX [dates to be added].
2. All private utilities serving the use must be underground.
3. The petitioner shall implement any necessary operational improvements to ensure
 that stacking of vehicles within the drive-through lane will not impede or obstruct
 pedestrian or vehicular movements.
4. Civil engineering site plans addressing water and sewer connections and private
 utilities layout must be submitted as part of the building permit plans.
5. One bicycle parking space must be provided for the bank and shown on the site plan.
6. The bank shall provide one handicapped accessible parking space as shown on the
 bank site plan.
7. A 30 space parking area must be constructed on the east side of the site as also
 required by the site plan approval ordinance.
8. Any outdoor sound systems shall at all times maintain audio levels that are
 compliant with the Skokie Village Code. (Standard)
9. Exterior lighting shall meet Illuminating Engineering Society of North America (IES)
 standards, be full cut-off design, and be directed away from adjacent properties,
 subject to the approval of the Engineering Division. (Standard)
10. The petitioner shall sign an "Agreement for Installation and Maintenance of
 Landscaping" to assure that the Subject Property and parkway landscaping is
 completed and maintained, including trimming, watering, and replacing of dead
 plant materials in a timely manner in accordance with the final approved landscape
 plan. A copy of said Agreement is attached hereto, marked Exhibit “A” and hereby
 made part of this Ordinance. This “Agreement for Installation and Maintenance of
 Landscaping" shall be recorded at the petitioner’s expense. (Standard)
11. All new construction, alterations, and remodeling shall meet current International
 Building and NFPA Life Safety Codes as amended. (Standard)
12. The petitioner shall obtain all required permits and approvals for improvements to
 County, State, or Federal rights-of-way from the governing jurisdiction. (Standard)
13. All signage shall conform to the Skokie Village Code. Any sign on the Subject
 Property that is in violation of that Code must be removed or modified to conform
 with the Village Code prior to the issuance of an occupancy permit. (Standard)
14. All modifications to building elevations, signage, and landscaping shall be subject to
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 the review and approval of the Skokie Appearance Commission. (Standard)
15. The petitioner shall submit to the Planning Division electronic files of the plat of
 survey, site plan, and landscape plan in their approved and finalized form. The files
 shall be scaled 2-dimensional drawing files on non-compressed, non-read only CD-
 ROM *.dwg AutoCAD format. (Standard)
16. Prior to the issuance of building permits, the petitioner shall submit to the Planning
 Division of the Community Development Department the name, address, and
 telephone number of the company and contact person responsible for site
 maintenance in compliance with the special use permit. (Standard)
17. If work is to be performed on public property or if public property is utilized or
 impacted during construction and/or development, the owner shall provide, or shall
 cause the developer and/or contractor to provide, the Village of Skokie with a
 certificate of insurance naming the Village of Skokie as additionally insured for any
 and all claims related to any and all work. The owner shall hold, and shall cause the
 developer and/or contractor to hold, the Village of Skokie harmless and indemnify
 the Village for any and all claims for property damage or personal injury related to
 work on or use of public property. (Standard)
18. The petitioner shall comply with all Federal and State statutes, laws, rules and
 regulations and all Village codes, ordinances, rules, and regulations. (Standard)
19. Failure to abide by any and all terms of this Ordinance shall be cause for the Village
 to initiate hearings to determine whether the subject Ordinance, as well as any
 applicable business licenses, should be revised or revoked. The petitioner shall pay
 all costs related to any hearings conducted as a result of non-compliance with any of
 the provisions of the enabling ordinance. The costs shall include but not be limited
 to court reporter fees, attorney fees, and staff time required researching and
 conducting said hearing. (Standard)




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PLAN COMMISSION
POSITIVE FINDINGS OF FACT 2013-9P: Special Use Permit
Plan Commission Council Chambers, 8:00 PM, June 3, 2013


1 Consideration The establishment, maintenance, or operation of the special use will not
 be detrimental to or endanger the public health, safety, morals, or general
 welfare; and the proposed building or use at the particular location is
 necessary or desirable to provide a service or a facility which is in the
 public interest and will contribute to the general welfare of the
 neighborhood or community.
 Findings A drive-through ATM facility is a low impact use and will not endanger the
 public’s health, safety, morals, or general welfare. The use will contribute
 to the community by providing fast 24-hour access to banking services.
2 Consideration The proposed building or use will not substantially change the character of
 the neighborhood, will not have an undue adverse effect upon adjacent
 property or property values in the neighborhood, will not unduly
 aggravate traffic conditions, and will not unduly burden essential public
 services such as drainage facilities, public utilities, and those services
 pertaining to public health, safety, and welfare in general.
 Findings The drive-through ATM facility will not substantially change the character
 of the neighborhood, which is wholly commercial. Headlights will be
 facing away from hotel rooms. The proposed use should not have an
 adverse effect upon adjacent property or property values in the
 neighborhood, traffic conditions, or public services.
3 Consideration The proposed building(s) or use will be designed, arranged, and operated
 so as to permit the development and use of neighboring property in
 accordance with the applicable district regulations.
 Findings The drive-through ATM facility will permit the use of neighboring property
 in accordance with the applicable district regulations.
4 Consideration The proposed use will not alter or be contrary to the primary purpose of
 the zoning district of the area in which it is proposed, when its effect is
 considered in conjunction with the cumulative effect of the number of
 various special uses of all types already in the adjacent area and in the
 Village as a whole.
 Findings The proposed use will not alter or be contrary to the primary purpose of
 the B4 Regional Shopping district. The proposed use should not be in
 conflict with nearby special uses.
5 Consideration The proposed use and its plan conform to the general intent of the Official
 Comprehensive Plan.
 Findings The use is consistent with the site’s designation of service employment in
 the Comprehensive Plan.

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STAFF REPORT 2013-9P: Special Use Permit
Community Development Department Council Chambers, 7:30 PM, April 18, 2013


To: Paul Luke, Plan Commission Chairperson
From: Steve Marciani, AICP, Planning Supervisor
Case: 2013-9P: Special Use Permit
 Drive-through facility at a bank

 Related Case – 2013-7P: Subdivision
 2013-8P: Site Plan Approval

General Information
Location 4749 Golf Road
Purpose A request for a special use permit for 2 drive-through ATM
 machines.
Petitioners Oxford OBG-Waterton Skokie Hotel Property Company, LLC
Size of Site 253,790 ft2 (5.8 acres)
Existing Zoning & B4 Regional Shopping – Hotel, restaurant
Land Use
Adjacent Zoning & North B3 Business – Shops at One Orchard Place shopping
Land Use center
 H1 Hospital – parking lot
 South B4 Regional Shopping – performing arts center
 B3 Business – shopping center
 East B4 Regional Shopping – office towers, bank, medical
 offices
 R4 Multifamily Housing – multifamily residences
 West B4 Regional Shopping –shopping center
 B2 Commercial – Orchard Place shopping center
 B3 Business – retail
 B1 Service Commercial – full-service restaurant
Comprehensive Plan The site is designated as service employment.




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SITE INFORMATION
 Public sidewalks are located along Golf Road and Skokie Boulevard. However, most
 of the existing sidewalk along Golf Road is significantly substandard.
 Overhead utilities run along the north side of the site.
 The site is part of a site plan approval for the Doubletree Hotel, Concourse Plaza,
 and North Shore Center for the Performing Arts.
 The site is served by the 54A, 97, 205, 208, and 215 buses.


PETITIONERS’ SUBMITTAL
The petitioners are requesting a special use permit for two drive-through ATM machines
with a bank. The petitioner contends:
 The zoning of the property is B4, and a bank is a permitted use and will
 complement the existing businesses in the surrounding area. The proposed bank
 will provide residents with another option for their savings and loan needs. The
 building will be situated at the northwest corner of the overall development and
 will allow for two-way internal traffic flow around the proposed building and not
 hamper the internal traffic flow. The proposed bank and ATM kiosks will be
 constructed within an existing parking lot and will not increase the impervious
 area of the site and will not require additional storm water detention.


STAFF ANALYSIS
Staff Comment and Review sheets were sent to all pertinent departments. Staff
comments on the subject case were received from Engineering Division and Planning
Division. All other departments returned the sheets with no comments.


Engineering Division
A Traffic Impact Study was prepared by Gewalt Hamilton, Inc. (GHA) that analyzed the
traffic impacts of the bank and drive-through facility for the development. GHA
concluded that based on parking count results and usage requirements for the different
uses on the site, the proposed plan is acceptable.
The Engineering Division recommends approval subject to recommended conditions and
the construction of 30 parking spaces on the east side of the site. A determination was
made that 1,873 parking spaces are required for the site; however, a mixed use
development parking reduction of 20 percent of the required parking was applied
resulting in a final parking requirement of 1,498 parking spaces. This parking reduction
has previously been applied to uses at the site. A total of 1,520 spaces will be provided
on site that includes 30 spaces to be constructed on the east side of the site. There will
be a parking surplus of 22 spaces after the bank and ATM facilities are constructed.
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The Engineering division also noted that the proposed facilities have been integrated
well into the overall site plan and operate efficiently. The bank and drive-through ATMs
will utilize existing development driveways for access to Golf Road and Skokie
Boulevard.


Planning Division
Planning is supportive of the drive-through facility. The Citibank building will not have
drive-through windows. The two stand-alone ATM machines will be located east of the
bank building in the parking lot near the Golf Road driveway to the site. The ATMs will
be away from the main entrances of the different buildings on the site, avoiding
customer parking conflicts. The two ATMs and stacking will replace 6 parking spaces.
Overall, the bank and ATM proposal will result in a net loss of 13 parking spaces. An
additional 30 parking spaces will be added on the east side of the site to reduce the
overall loss of parking.


APPEARANCE COMMISSION
The Appearance Commission reviewed and approved the elevations for this facility on
January 9, 2013 (Case 2013-001A) as submitted with 6 ayes and 1 member absent.


STAFF RECOMMENDATIONS
Staff recommends that the petitioners’ request for a special use permit to operate two
drive-through ATMs in a B4 Regional Shopping district be APPROVED subject to the
attached Positive Findings of Fact and Recommended Special Use Permit Conditions
listed below.


RECOMMENDED SPECIAL USE CONDITIONS
1. The petitioner shall develop the Subject Property in substantial conformance with
 the final Village approved site plan dated XXX, landscape plan dated XXX, and
 elevations dated XXX [dates to be added].
2. All private utilities serving the use must be underground.
3. The petitioner shall implement any necessary operational improvements to ensure
 that stacking of vehicles within the drive-through lane will not impede or obstruct
 pedestrian or vehicular movements.
4. Civil engineering site plans addressing water and sewer connections and private
 utilities layout must be submitted as part of the building permit plans.
5. One bicycle parking space must be provided for the bank and shown on the site plan.
6. The bank shall provide one handicapped accessible parking space as shown on the
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 bank site plan.
7. A 30 space parking area must be constructed on the east side of the site as also
 required by the site plan approval ordinance.
8. Any outdoor sound systems shall at all times maintain audio levels that are
 compliant with the Skokie Village Code. (Standard)
9. Exterior lighting shall meet Illuminating Engineering Society of North America (IES)
 standards, be full cut-off design, and be directed away from adjacent properties,
 subject to the approval of the Engineering Division. (Standard)
10. The petitioner shall sign an "Agreement for Installation and Maintenance of
 Landscaping" to assure that the Subject Property and parkway landscaping is
 completed and maintained, including trimming, watering, and replacing of dead
 plant materials in a timely manner in accordance with the final approved landscape
 plan. A copy of said Agreement is attached hereto, marked Exhibit “A” and hereby
 made part of this Ordinance. This “Agreement for Installation and Maintenance of
 Landscaping" shall be recorded at the petitioner’s expense. (Standard)
11. All new construction, alterations, and remodeling shall meet current International
 Building and NFPA Life Safety Codes as amended. (Standard)
12. The petitioner shall obtain all required permits and approvals for improvements to
 County, State, or Federal rights-of-way from the governing jurisdiction. (Standard)
13. All signage shall conform to the Skokie Village Code. Any sign on the Subject
 Property that is in violation of that Code must be removed or modified to conform
 with the Village Code prior to the issuance of an occupancy permit. (Standard)
14. All modifications to building elevations, signage, and landscaping shall be subject to
 the review and approval of the Skokie Appearance Commission. (Standard)
15. The petitioner shall submit to the Planning Division electronic files of the plat of
 survey, site plan, and landscape plan in their approved and finalized form. The files
 shall be scaled 2-dimensional drawing files on non-compressed, non-read only CD-
 ROM *.dwg AutoCAD format. (Standard)
16. Prior to the issuance of building permits, the petitioner shall submit to the Planning
 Division of the Community Development Department the name, address, and
 telephone number of the company and contact person responsible for site
 maintenance in compliance with the special use permit. (Standard)
17. If work is to be performed on public property or if public property is utilized or
 impacted during construction and/or development, the owner shall provide, or shall
 cause the developer and/or contractor to provide, the Village of Skokie with a
 certificate of insurance naming the Village of Skokie as additionally insured for any
 and all claims related to any and all work. The owner shall hold, and shall cause the
 developer and/or contractor to hold, the Village of Skokie harmless and indemnify
 the Village for any and all claims for property damage or personal injury related to
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 work on or use of public property. (Standard)
18. The petitioner shall comply with all Federal and State statutes, laws, rules and
 regulations and all Village codes, ordinances, rules, and regulations. (Standard)
19. Failure to abide by any and all terms of this Ordinance shall be cause for the Village
 to initiate hearings to determine whether the subject Ordinance, as well as any
 applicable business licenses, should be revised or revoked. The petitioner shall pay
 all costs related to any hearings conducted as a result of non-compliance with any of
 the provisions of the enabling ordinance. The costs shall include but not be limited
 to court reporter fees, attorney fees, and staff time required researching and
 conducting said hearing. (Standard)




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 Plan Commission Meeting Minutes
 Date: April 18, 2013

The Vice Chairman opened the meeting in the chairman’s absence. Commissioner
Marek made a motion to approve the summary minutes of the April 4, 2013 meeting.
Commissioner Berman seconded, and all commissioners voted aye. The chairman
made his entrance.


Case Description

2013-7P Subdivision: 9599 Skokie Boulevard
Oxford OBG-Waterton Skokie Hotel Property Company, LLC, requests a 2-lot subdivision
in a B4 Regional Shopping district.

2013-8P Site Plan Approval: 9501-9599 Skokie Boulevard and 4709 & 4711
Golf Road
Oxford OBG-Waterton Skokie Hotel Property Company, LLC; CFO2, Skokie LLC; Village
of Skokie; and Centre East Metropolitan Exposition Authority; request modification of an
existing site plan approval for a planned development in a B4 Regional Shopping district
to allow for the construction of an additional 3,567 ft² building near the northwest
corner of the property, 2 drive-up ATMs, and an expansion of the east-side parking lot.
The petitioners are also requesting relief from the Village Code to build 101’ and 136’
from B4 district boundary rather than 150’, additional relief from parking requirements
for the entire site, which would require modifications to the shared parking reduction in
the existing site plan approval, and any other relief discovered during the review of this
case.

2013-9P Special Use Permit: 4749 Golf Road
Oxford OBG-Waterton Skokie Hotel Property Company, LLC, requests a special use
permit for 2 drive-up ATM machines in a B4 Regional Shopping district and any relief
discovered during the review of this case.

Discussion and Interested Parties

It was suggested since all 3 cases pertain to the same subject site, that they be heard
simultaneously but voted on separately.

Legal Notice was properly posted, advertised, and delivered to all property owners in
the area of the subject site as prescribed by the Zoning Chapter.

Dan Wander and Scott Gendell of Terraco Inc., Dan Phelps representing the hotel
ownership, John Callahan, hotel manager, Bill Grieve, senior transportation engineer

#429195 Plan Commission meeting minutes of 4/18/13
with Gewalt Hamilton and Darrell Herschler of Boxer Property Management on behalf of
the Concourse Office Towers gave testimony regarding the cases.

Dan Wander gave some background information about Citibank. The lease is expiring
for the existing bank on Lawler Avenue across from Westfield Old Orchard and a
proposal is submitted to relocate a new Citibank branch in the northwest corner of the
parking lot of the DoubleTree Hotel. Lot 1 of the subdivision will be the walk-in banking
facility only. Lot 2 will contain the existing hotel, restaurant, as well as the remote
location for Citibank’s two drive-up ATM machines.

The planned development is located on 2 very busy roadways. A 20% reduction of the
total parking requirement was granted by the Village Board previously because all of
the entities on the site share parking, which will continue. Dan Phelps and John
Callahan spoke of the cooperative relationship that the hotel, office towers and the
performing arts center have. They stated that a bank will add convenience for their
patrons.

The special use permit is for the drive-up ATMs only. The bank building is a permitted
use. The flow of traffic will not be disrupted.

The Plan Commission chairman inquired if the Citibank will have an ATM in the lobby of
the hotel as well. The petitioner informed all that when the current lease expires for
the lobby ATM it will be switched to a Citibank machine.

Bill Grieve of Gewalt Hamilton spoke of the traffic report and extensive parking survey.
There are 7 different parking areas for the site. Lot A, considered as hotel and theatre
parking, would also be the chosen location of the Citibank branch. Parking counts were
taken when multiple events were booked and it was determined that there were
adequate spaces still available despite a loss of 42 parking spaces. An additional 30
spaces will be added to Lot C which is closer to the office complex and side entrance of
the theatre; resulting in a net loss of only 12. It was noted that the hotel has a valet
service which will be extended to the theatre patrons, as requested by Centre East
during periods of high activity. The theater has staff to direct traffic and parking.

One commissioner asked why a Saturday night was not included in the parking study.
Mr. Grieve reasoned that the Citibank would be closed, and the office building would be
empty. The commissioner, on a recent visit to the theatre, stated that the signage for
the parking deck is confusing and even the parking staff wasn’t sure what the reserved
signage meant. He also asked if the valet service would park cars closest to the theatre
doors or furthest away. The cars should not be placed in prime spaces within walking
distance. He also wanted confirmation from the petitioners that they would be
agreeable to restrict bus parking to use Lot D.


#429195 Plan Commission meeting minutes of 4/18/13
Darrell Herschler, property manager for the office buildings stated that signage exists in
the garage but could be ambiguous to theatre goers. He has also discovered that some
tenants have negotiated for reserved parking as part of their lease. It is understood
that the 1st level, approximately 125 spaces, are reserved for the office towers during
business hours, with other patrons directed to using the upper floors.

Another plan commissioner added that signage in the parking deck must be made clear
to the public so that people will not be hesitant to use it and that parking would be safe
and legal.

The Community Development director stated that no more than 10% of the total
parking for the site can be reserved. He also said that staff is confident that this
interconnected development will work out and recommends approval for all 3 cases.
Per a parking easement agreement that spells out how parking can be used, the
applicants meet regularly to coordinate their needs based on the events taking place.
Staff supports the setback relief that has been requested as well as signage relief which
the Appearance Commission endorsed.

The Engineering Division has included as a condition, that land be dedicated at Golf
Road and Knox Avenue for a future traffic light that Skokie Hospital will be installing
which will benefit both developments. Energy and maintenance costs will be split
between the applicants; ¼ each.

Mr. Herschler read a statement that the Concourse property owners will dedicate the
land for the traffic signal provided that their financier approves.

Another commissioner wanted confirmation that utilities which service the buildings
were put underground.

Another commissioner wanted assurance from the petitioner that Lot C would be
designated for valet service and bus parking would be restricted from using Lots A, B,
and G. Another commissioner stated that the Plan Commission should not be managing
the parking distribution

Lowell Smith of 4840 Foster, vice president of the Barcelona Condo Association,
addressed the group. He named several banks in the vicinity and stated that the area
is surrounded by them and doesn’t need another one. There are plenty of vacant
stores in shopping centers that can accommodate Citibank, if it needs to relocate. It is
ridiculous to put a bank in the parking lot of the hotel.




#429195 Plan Commission meeting minutes of 4/18/13
Recommendation and Voting

2013-7P
The Plan Commission concurred with staff recommendations and made a motion to
approve the case. The vote was 7 ayes, 0 nays, and 2 commissioners absent.

Motion: Stasica Second: Laxpati Absent: Mitchell &
 O’Donnell
Ayes: 7
Nays: 0


2013-8P
Commissioner Berman made a motion to approve the case with additional conditions to
restrict valet and bus parking from Lots A, B, and G and to clarify signage for reserved
parking.

Motion: Berman Second: Paradise Absent: Mitchell &
 O’Donnell
Ayes: 1
Nays: 6

Commissioner Stasica made a motion to approve the case granting relief for signage.
The vote was 6 ayes, 0 nays, 2 commissioners absent and 1 abstention.

Motion: Stasica Second: Marek Absent: Mitchell &
 O’Donnell
Ayes: 6
Nays: 0
Abstain: 1 (Berman)


Case 2013-9P
The Plan Commission concurred with staff recommendations and made a motion to
approve this case. The vote was 6 ayes, 0 nays, 2 commissioners absent and 1
abstension.

Motion: Laxpati Second: Paradise Absent: Mitchell &
 O’Donnell

Ayes: 6
Nays: 0
Abstain: 1 (Berman)

#429195 Plan Commission meeting minutes of 4/18/13

12717
MINUTES of a regular meeting of the Mayor and the Board of Trustees of the Village of
Skokie, Cook County, Illinois held in the Council Chambers at 5127 Oakton Street at 8
p.m. on Monday, June 3, 2013

Pledge of Allegiance led by Cub Scout Pack #85 from Middleton School.
The Mayor called the meeting to order.
The Clerk called the Roll. Those present were Trustees Roberts, Sutker, Ulrich, Bromberg,
Klein, Gray-Keeler and Mayor Van Dusen.

Motion to approve the Consent Agenda. A Resident requested that Item #F be removed.
Moved: Trustee Roberts Seconded: Trustee Sutker
Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen
Nays: None.
Absent: None.
MOTION CARRIED

*Approve, as submitted, minutes of regular meeting held May 20, 2013
Omnibus vote.

* Approve Voucher List #26-FY13 and Voucher List #2-FY14 of June 3, 2013.
Omnibus vote.

*Proclamations and Resolutions.
A. Proclamations:
National Flag Day – June 14, 2013
Omnibus vote.

Recognition, Awards and Honorary Presentations.
A. Award:
Chairman Andrea Siegel of the Skokie Fine Arts Commission presented the 2013 Artistic
Excellence awards to Kevin Luthardt, Individual Recipient, and Ars Viva Symphony Orchestra,
Group Recipient
Kevin Luthardt received the Individual award and Alan Heatherington, Music Director for Ars
Viva Symphony Orchestra accepted the award. He introduced Michael Paulkin, General
Manager for the North Shore Center for the Performing Arts. Both recipients expressed honor
and extraordinary pleasure to have received the award.
Chairman Siegel thanked the members of the Fine Arts Commission for their hard work and
dedication. Mayor Van Dusen also thanked the Fine Arts Commission.

Appointments, Reappointments and Resignations.
A. Reappointment:
Police Pension Board (Two-Year Term): Dan Ryan
B. Resignations:
Board of Health: Dr. Daniel Vicencio
Plan Commission: Karen Gary-Keeler
Zoning Board of Appeals: Michael Halliburton; Ralph Klein & Ilonka M. Ulrich
Omnibus vote.

Report of the Village Manager.
A. Public Hearing for Renewal of the RCN Franchise Agreement.
Assistant to the Village Manager Peter Vadopalas conducted a public hearing and made a brief
presentation for renewal of the RCN franchise agreement.
He introduced Officials from RCN and answered questions from the Board.
Resolution 13-6-R-1215
Motion to adopt a Resolution authorizing the Village Manager execution of a franchise
agreement with RCN.
Moved: Trustee Gray-Keeler Seconded: Trustee Klein
Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen
Nays: None.
Absent: None.
MOTION CARRIED

 1
12718
Meeting of the Mayor and Board of Trustees
Monday, June 3, 2013 Page Two

B. West Dempster TIF Commercial Renovation Program: 5121-29 Dempster Street.
Motion to approve a grant not to exceed $140,000 for the 5121-29 Dempster Street property.
Economic Development Coordinator Tom Thompson answered questions from the Board. Barry
Benveniste, owner of “Creative Paths Learning Center” answered questions from the Board.
Moved: Trustee Sutker Seconded: Trustee Roberts
Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen
Nays: None.
Absent: None.
MOTION CARRIED

* C. 2013 Crack Sealing Services – Denler, Inc., Mokena, IL $35,000.
Motion to award a contract to Denler, Inc., Mokena, IL in the amount of $35,000 for 2013 Crack
Sealing Services.
Omnibus vote.

* D. Request to Sell Surplus Vehicles and Equipment.
Motion to approve the request of the Public Works Director authorization to sell at auction
certain surplus vehicles and equipment.
Omnibus vote.

* E. Gas Fueled Fire Simulator for Fire Department Drill Tower – FIREBLAST 451 Inc. -
$161,442.
Motion to award a contract to FIREBLAST 451 Inc., for the purchase of a gas fueled fire
simulator for the Fire Department Drill Tower.
Omnibus vote.


F. Proposal for Comprehensive Analysis of Police Services – ICMA Center for Public Safety
Management - $58,000.
Motion to award a contract to ICMA Center for Public Safety Management in the amount of
$58,000 for proposal for comprehensive analysis of Police Services.
Village Manager Rigoni commented on the Mobile Police Sub-Station. He spoke about the
manpower study, a consultant review is not necessary for the vehicle, and the viewpoint of the
Director of the ICMA Center for Public Safety Management.
Motion to approve the proposal for comprehensive analysis of Police Services, ICMA Center for
Public Safety Management for $58,000.
Seymour Schwartz, 9528 Springfield congratulated the Village on the study.
Moved: Trustee Klein Seconded: Trustee Gray-Keeler
Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen
Nays: None.
Absent: None.
MOTION CARRIED

G. Request for Executive Session.
Motion to approve the request of the Village Manager for an Executive Session pursuant to
Section2, Paragraph C.6 of the State of Illinois Open Meetings act pertaining to land deposition
and the end of the regular meeting and to adjourn therefrom.
Moved: Trustee Bromberg Seconded: Trustee Ulrich
Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen
Nays: None.
Absent: None.
MOTION CARRIED




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Monday, June 3, 2013 Page Three

Report of the Corporation Counsel.
 CONSENT:
*A. Ordinance 13-6-Z-3981
Motion to adopt an ordinance amending the zoning map with regard to the property located at
5150 Touhy Avenue, Skokie, Illinois from a B1 Service Commercial district to a B2 Commercial
district (2013-5P). This item is on the consent agenda for second reading and adoption.
Omnibus vote.

*B. Ordinance 13-6-Z-3982
Motion to adopt an ordinance granting a special use permit to allow outdoor dining at 5150
Touhy Avenue, Skokie, Illinois in a B2 Commercial district, relief from Chapter 118, Sections
118-85(e)(1)b, 118-141(b)(5)a and 118-212(j)(1) of the Skokie Village Code and the repeal of
Village Ordinance Number 02-7-Z-3109 (2013-6P). This item is on the consent agenda for
second reading and adoption.
Omnibus vote.

Plan Commission.
Chairman Paul Luke presented the Plan Commission Cases.
A. Plan Commission Case 2013-7P – Subdivision: 9599 Skokie Boulevard
Motion to concur with the Plan Commission that the petitioner’s request for a subdivision
at 9599 Skokie Boulevard into 2 lots be approved subject to all conditions. Lot 1 would be
a proposed Citibank walk-in facility and Lot 2 would contain the existing Double-Tree
and Jameson’s Charhouse restaurant as well as Citibank’s 2 drive-through lanes for ATM
service.
Moved: Trustee Gray-Keeler Seconded: Trustee Bromberg
Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen
Nays: None.
Absent: None.
MOTION CARRIED

B. Plan Commission Case 2013-8P – Site Plan Approval: 9501-9599 Skokie
Boulevard and 4709 & 4711 Golf Road
Motion to concur with the Plan Commission that the petitioner’s request for modification
of an existing site plan approval for a planned development in a B4 Regional Shopping
district to allow for the construction of an additional 3,567 ft. building, 2 drive-up ATM’s
and an expansion of the east-side parking lot at 9501-9599 Skokie Blvd, 4709-4799 Golf
Rd in an B4 Regional Shopping district be approved subject to all conditions.
Community Development Director Peyer answered questions from the Board.
Moved: Trustee Ulrich Seconded: Trustee Roberts
Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen
Nays: None.
Absent: None.
MOTION CARRIED

C. Plan Commission Case 2013-9P – Special Use Permit: 4749 Golf Road
Motion to concur with the Plan Commission that the petitioner’s request a for a special
use permit to operate two drive-through ATM’s in a B4 Regional Shopping district be
approved subject to all conditions.
Moved: Trustee Gray-Keeler Seconded: Trustee Klein
Ayes: Roberts, Sutker, Ulrich, Bromberg, Klein, Gray-Keeler and Mayor Van Dusen
Nays: None.
Absent: None.
MOTION CARRIED

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Citizen Comments. None

Adjournment


Motion to adjourn at 9:00 p.m.
Moved: Trustee Bromberg Seconded: Trustee Klein
Ayes: Roberts, Sutker, Ulrich, Bromberg , Klein,, Gray-Keeler and Mayor Van Dusen
Nays: None.
Absent: None.
MOTION CARRIED




 __________________________

 Pramod C. Shah, Village Clerk




Approved:

______________________
George Van Dusen, Mayor




Closed Session
A Closed Session was held in the main floor conference room at 9:08 p.m. Those present
were Mayor Van Dusen, Clerk Shah, Trustees Roberts, Sutker, Ulrich, Bromberg, Klein,
and Gray-Keeler. Also present were Village Manager Rigoni, Assistant Manager
Lockerby, Corporation Counsel Lorge, Economic Development Coordinator Thompson
and Economic Development Specialist Murphy. The meeting ended at 9:40 p.m.




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