Administrative Policy Committee — Columbia, SC
Date: 2023-01-31
Time: 11:00

COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING AGENDA
 TUESDAY, JANUARY 31, 2023


The Columbia Administrative Policy Committee will meet on Tuesday, January 31, 2023 at
11:00 a.m. at City Hall, 1737 Main Street, Columbia, South Carolina 29201. The meeting will be
streamed online at www.columbiasc.gov. For questions regarding the meeting, please contact the
City Clerk at (803)545-3045 or cityclerk@columbiasc.gov.

 The Honorable Edward H. McDowell, Jr., District II, Chair
 The Honorable Daniel J. Rickenmann, Mayor  The Honorable Aditi Bussells, At-Large

Prior to entering the meeting please turn all electronic communication devices to the silent, vibrate or off
 position. All presenters are asked to speak directly into the microphone for recording purposes.

CALL TO ORDER
COMMITTEE DISCUSSION

1. Boards and Commissions Handbook - Ms. Pam Benjamin, Assistant City Manager for
 Administrative Services

ADJOURNMENT




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COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING AGENDA
 TUESDAY, JANUARY 31, 2023


The Columbia Administrative Policy Committee will meet on Tuesday, January 31, 2023 at
11:00 a.m. at City Hall, 1737 Main Street, Columbia, South Carolina 29201. The meeting will be
streamed online at www.columbiasc.gov. For questions regarding the meeting, please contact the
City Clerk at (803)545-3045 or cityclerk@columbiasc.gov.

 The Honorable Edward H. McDowell, Jr., District II, Chair
 The Honorable Daniel J. Rickenmann, Mayor  The Honorable Aditi Bussells, At-Large

Prior to entering the meeting please turn all electronic communication devices to the silent, vibrate or off
 position. All presenters are asked to speak directly into the microphone for recording purposes.

CALL TO ORDER
COMMITTEE DISCUSSION

1. Boards and Commissions Handbook - Ms. Pam Benjamin, Assistant City Manager for
 Administrative Services

ADJOURNMENT




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MEETING DATE: January 31, 2023

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Boards and Commissions Handbook - Ms. Pam Benjamin,
 Assistant City Manager for Administrative Services
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 1/27/2023 10:59 AM Page 1
 Packet Pg. 2

COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING MINUTES
 TUESDAY, JANUARY 31, 2023


The Columbia Administrative Policy Committee conducted a meeting on Tuesday, January 31,
2023 at City Hall (Mayor’s Conference Room), 1737 Main Street, Columbia, South Carolina.
The Honorable Edward H. McDowell, Jr. called the meeting to order at 11:00 a.m.

Attendee Name Title Status
Edward H. McDowell Chair Present
Aditi Bussells Member Present
Daniel J. Rickenmann Member Present

COMMITTEE DISCUSSION

1. Boards and Commissions Handbook - Ms. Pam Benjamin, Assistant City Manager for
 Administrative Services

Ms. Pamela Benjamin, CPM, Assistant Manager for Administrative Services provided a
breakdown of the city’s current boards and commissions. There are six council standing
committees, nine special committees, task forces, and commissions, five land use boards, and 31
external boards and commissions. She recalled that the task was to update the handbook to
include the things discussed by this committee.

Mayor Rickenmann suggested adding small descriptions detailing the city’s goals and better
explanations about each committee’s function.

Dr. Bussells suggested adding an acknowledgment page confirming that the handbook has been
read by appointees.

Councilor McDowell asked about the 30 day time parameter.

Ms. Ashley Jenkins-Woods, Special Projects Coordinator said we now alternate months. During
odd months, we advertise vacancies for 30 days. During even months, we appoint to boards that
were advertised. The only variance would be if you decide to advertise for longer periods of time
or to defer the appointments. This committee decided to keep the application process fresh by not
reconsidering people that were previously declined. We’re asking that they reapply.

There was a discussion about the capabilities of Matchboard, terms, merging the Building Board
of Adjustments and Appeals with the Property Maintenance Board of Appeals, eliminating the
Board of Zoning Appeals for Form Based Codes, changing the name of the Columbia Tree and


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 COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING MINUTES
 TUESDAY, JANUARY 31, 2023

Appearance Commission to the Appearance Commission, website updates to reflect committee
name changes, council member rotations on external committees, and reducing the number of
members allowed on committees.

There was consensus of the committee to limit committee members to 11 voting members, to
notify non-voting and ex-officio members of discontinued service, to have the updated handbook
shared with them via email, and to forward the final handbook to Council for the February 17,
2023 meeting with a resolution.

ADJOURNMENT

The meeting was adjourned at 11:55 a.m.

Respectfully submitted:



Erika D. Moore Hammond, CMC
City Clerk




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