Finance Committee — Aurora, IL
Date: 2014-06-24

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Finance Committee
 Chairperson Bob O'Connor
 Agenda - Final-revised Alderman Rick Mervine
 Alderman Kristina "Tina" Bohman
 Tuesday Alderman John Peters (Alt)
 June 24, 2014
 3:00 PM



CALL TO ORDER:

 APPROVAL OF MINUTES

 14-00486 Approval of the minutes from the 6-10-2014 finance committee meeting.

 AGENDA

 14-00428 A Resolution approving an Intergovernmental Agreement between the City of
 Aurora, Illinois and the Illinois Department of Transportation (IDOT) for sharing
 of geospatial data.

 14-00448 A Resolution Authorizing the Purchase of Bulk Rock Salt In The Amount of
 $70.44 Per Ton from Morton Salt Inc. Chicago, IL for the Division of Street
 Maintenance.

 14-00449 A Resolution Authorizing the Mayor and City Clerk to Approve the Local Agency
 Agreement for Federal Participation with the State of Illinois, to Execute the
 Construction Engineering Agreement with TranSystems and to Appropriate
 Motor Fuel Tax Funds for the Acquisitions, Construction and Engineering
 Services related to the Ohio Street Bridge Replacement Project .

 14-00453 A Resolution authorizing the Mayor and City Clerk to approve the Local Agency
 Agreement for Federal Participation with the State of Illinois and execute the
 Phase II Engineering Services Agreement with HR Green, Inc. for the East New
 York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project, Section
 14-00210-02-PV.

 14-00459 A Resolution to purchase one Vac-con V312/1300 combination sewer machine
 from EJ Equipment 6949 N.3000 E. Rd. Manteno, IL 60950 in the total amount
 of $288,039.00 which includes a trade in allowance of $28,000.00 for unit #
 63-160).

 14-00469 A Resolution authorizing the execution of a memorandum of understanding
 between the City of Aurora, the County of Kane, and the City of Elgin; the
 participation in the Edward Byrne Memorial Justice Assistance Grant (JAG)
 Program; and the use of the City of Aurora's portion toward special equipment
 purchases.


City of Aurora Page 1 Printed on 6/20/2014
Finance Committee Agenda - Final-revised June 24, 2014


 14-00475 A resolution appropriating $1,209,480 of Motor Fuel Tax Funds for snow
 removal for the 2014 - 2015 winter season.

 14-00476 A Resolution Authorizing the Annual Renewal of Checkpoint Firewall Platforms
 and Related Software and Peripherals Maintenance Services with Guardian
 Technologies, Inc., Aurora, Illinois in the Amount of $62,277.24 for the Aurora
 Police Department. .

 14-00489 A Resolution approving of the Wright Express Fleet Card for refueling of City
 vehicles as a backup to the Central Garage fuel station).

 14-00499 A Resolution to ratify the purchase of street light poles in the total amount of
 $48,996 from Ameron Pole Products.

 14-00498 A Resolution authorizing the Mayor to enter into a Program Funding Agreement
 with Illinois Department of Commerce and Economic Opportunity (DCEO) in the
 amount of $100,000.00 for eligible uses in connection with the Illinois Recycling
 Grants Program (IRGP) for Aurora, Illinois.

 14-00503 A Resolution authorizing the execution of a contract to purchase real property
 known as 1044 Gates Street, Aurora, Illinois .

ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 6/20/2014

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes
 Tuesday
 June 24, 2014
 3:00 PM
 Chairperson Bob O'Connor
 Alderman Rick Mervine
 Alderman Kristina "Tina" Bohman
 Alderman John Peters (Alt)


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:09 PM.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Rick Mervine and Alderman Tina
 Bohman

 OTHERS PRESENT

 Stephanie Lulay, Ronald Jaffe, George Scowins

 City of Aurora: Brett Weiler, Streets Dept.; Rosario DeLeon, Public Properties;
 Daryl Devick, Public Works; Chris Lirot,, Engineering; John Mezaros, Electrical
 Dept.; Jim Dahl, MIS; Andrew Feuerborn, APD/MIS; Jim Pilmer, Neighborhood
 Standards; Lt. Abbs, APD; Sherwood Edwards, Intern; Joe Hopp, Equipment
 Services; Steven Andras, Airport/Engineering; Esther Phillips, Purchasing;
 Alderman Donnell, Ward 4


 APPROVAL OF MINUTES

 14-00486 Approval of the minutes from the 6-10-2014 finance committee
 meeting.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 3


 AGENDA

 14-00428 A Resolution approving an Intergovernmental Agreement between the
 City of Aurora, Illinois and the Illinois Department of Transportation
 (IDOT) for sharing of geospatial data.


City of Aurora Page 1
Finance Committee Meeting Minutes June 24, 2014


 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00448 A Resolution Authorizing the Purchase of Bulk Rock Salt In The
 Amount of $70.44 Per Ton from Morton Salt Inc. Chicago, IL for the
 Division of Street Maintenance .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00475 A resolution appropriating $1,209,480 of Motor Fuel Tax Funds for
 snow removal for the 2014 - 2015 winter season.
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00449 A Resolution Authorizing the Mayor and City Clerk to Approve the
 Local Agency Agreement for Federal Participation with the State of
 Illinois, to Execute the Construction Engineering Agreement with
 TranSystems and to Appropriate Motor Fuel Tax Funds for the
 Acquisitions, Construction and Engineering Services related to the
 Ohio Street Bridge Replacement Project .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00453 A Resolution authorizing the Mayor and City Clerk to approve the
 Local Agency Agreement for Federal Participation with the State of
 Illinois and execute the Phase II Engineering Services Agreement with
 HR Green, Inc. for the East New York Street - Segment III (Farnsworth
 Avenue to Welsh Drive) Project, Section 14-00210-02-PV .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00499 A Resolution to ratify the purchase of street light poles in the total
 amount of $48,996 from Ameron Pole Products .
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00459 A Resolution to purchase one Vac-con V312/1300 combination sewer
 machine from EJ Equipment 6949 N.3000 E. Rd. Manteno, IL 60950 in
City of Aurora Page 2
Finance Committee Meeting Minutes June 24, 2014

 the total amount of $288,039.00 which includes a trade in allowance of
 $28,000.00 for unit # 63-160).
 This Resolution was held


 14-00489 A Resolution approving of the Wright Express Fleet Card for refueling
 of City vehicles as a backup to the Central Garage fuel station).
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00469 A Resolution authorizing the execution of a memorandum of
 understanding between the City of Aurora, the County of Kane, and
 the City of Elgin; the participation in the Edward Byrne Memorial
 Justice Assistance Grant (JAG) Program; and the use of the City of
 Aurora's portion toward special equipment purchases.
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00476 A Resolution Authorizing the Annual Renewal of Checkpoint Firewall
 Platforms and Related Software and Peripherals Maintenance
 Services with Guardian Technologies, Inc., Aurora, Illinois in the
 Amount of $62,277.24 for the Aurora Police Department.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00498 A Resolution authorizing the Mayor to enter into a Program Funding
 Agreement with Illinois Department of Commerce and Economic
 Opportunity (DCEO) in the amount of $100,000.00 for eligible uses in
 connection with the Illinois Recycling Grants Program (IRGP) for
 Aurora, Illinois.
 A motion was made by Alderman Mervine, seconded by Alderman Bohman,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 14-00503 A Resolution authorizing the execution of a contract to purchase real
 property known as 1044 Gates Street, Aurora, Illinois .
 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 ADJOURNMENT:


City of Aurora Page 3
Finance Committee Meeting Minutes June 24, 2014


 A motion was made by Alderman Bohman, seconded by Alderman Mervine,
 that this meeting be adjourned. Chairman O'Connor adjourned the meeting at
 3:52 PM. The motion carried.

 Ayes: 3

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4