City Council — Naperville, IL
Date: 2021-11-08

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 City Council

Monday, November 8, 2021 6:00 PM Council Chambers


 Workshop: CY22 Budget (2 of 3)



Agenda Introductory Language
TO WATCH OR LISTEN TO THE CITY COUNCIL MEETING LIVE:
• Watch on WCNC GOVERNMENT ACCESS TELEVISION (Ch. 6-WOW, Ch. 10 - Comcast,
Ch. 99 - AT&T)
• Watch online at https://naperville.legistar.com

TO SUBMIT PUBLIC COMMENT OR SPEAK LIVE AT THE MEETING: To address the City
Council in-person in City Council Chambers, members of the public must register by 4 p.m. on
November 8 at: www.naperville.il.us/speakersignup

The public may choose to provide public comment in any of the following ways:

1. Submit a written comment to the City in advance of the City Council meeting by 4 p.m. on
November 8. Written comments will be compiled and posted with the electronic meeting agenda
on the City’s website prior to the start of the meeting. The cumulative number of comments will be
announced during the City Council meeting.

2. Submit a one-word statement of “SUPPORT” or “OPPOSITION” regarding a specific agenda
item. The names of participants who submitted position statements will be compiled and posted
with the electronic meeting agenda on the City’s website prior to the start of the meeting. The
cumulative number of position statements will be announced during the City Council meeting.

3. Address the City Council live during the City Council meeting in-person in City Council
Chambers. Individuals wishing to address the Council during the meeting must sign up to speak
by 4 p.m. on November 8. In keeping with the current Centers for Disease Control and
Prevention (CDC) and Illinois Department of Public Health guidelines, fully vaccinated individuals
will not be required to wear a face covering in Council Chambers. Those who are not fully
vaccinated against COVID-19 must wear a face covering if they cannot socially distance from
other individuals.

Online sign-up closes at 4 p.m. on November 8, at which time no other speakers or comments
will be accepted. There will be no on-site speaker sign up.




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City Council Meeting Agenda November 8, 2021



PUBLIC ACCOMMODATION:
• Any individual who may require an accommodation to listen to or participate in the meeting
should contact the Community Services Department at (630) 305-5300 by 4 p.m. on November
8.
• Questions regarding online sign-up may be directed to the Community Services Department by
calling (630) 305-5300.

PARTICIPATION GUIDELINES:
The citizen participation guidelines are outlined in 1-5-6-6: - CITIZEN PARTICIPATION of the
Naperville Municipal Code.

• ALL VIEWPOINTS AND OPINIONS WELCOME: All viewpoints are welcome, positive
comments and constructive criticism are encouraged. Speakers must refrain from harassing or
directing threats or personal attacks at Council members, staff, other speakers or members of
the public. Comments made to intentionally disrupt the meeting may be managed as necessary
to maintain appropriate decorum and allow for city business to be accomplished.

• SPEAKER TIME LIMITS: Speakers must limit their remarks to no more than three minutes.
Petitioners may speak on an agenda item first and have up to 10 minutes and are also granted a
five-minute rebuttal once all other speakers have commented.

• IF YOU SIGNED UP TO SPEAK, staff will call your name at the appropriate time during the City
Council meeting. Once your name is called you may identify yourself for the public record and
then address remarks to the City Council as a whole. Speak clearly and try to limit remarks
directly to the matter under discussion. Speakers are called in the order they sign up.

A. CALL TO ORDER:

B. INTRODUCTION:

C. PUBLIC FORUM:

D. PRESENTATION:
 21-1475 2022 Annual Operating Budget and Capital Improvement Program
 Workshop #2

Q. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.



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400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 City Council


Monday, November 8, 2021 6:00 PM Council Chambers

 Workshop: CY22 Budget (2 of 3)

Agenda Introductory Language
TO WATCH OR LISTEN TO THE CITY COUNCIL MEETING LIVE:
• Watch on WCNC GOVERNMENT ACCESS TELEVISION (Ch. 6-WOW, Ch. 10 - Comcast, Ch.
99 - AT&T)
• Watch online at https://naperville.legistar.com

TO SUBMIT PUBLIC COMMENT OR SPEAK LIVE AT THE MEETING: To address the City
Council in-person in City Council Chambers, members of the public must register by 4 p.m. on
November 8 at: www.naperville.il.us/speakersignup

The public may choose to provide public comment in any of the following ways:

1. Submit a written comment to the City in advance of the City Council meeting by 4 p.m. on
November 8. Written comments will be compiled and posted with the electronic meeting agenda
on the City’s website prior to the start of the meeting. The cumulative number of comments will be
announced during the City Council meeting.

2. Submit a one-word statement of “SUPPORT” or “OPPOSITION” regarding a specific agenda
item. The names of participants who submitted position statements will be compiled and posted
with the electronic meeting agenda on the City’s website prior to the start of the meeting. The
cumulative number of position statements will be announced during the City Council meeting.

3. Address the City Council live during the City Council meeting in-person in City Council
Chambers. Individuals wishing to address the Council during the meeting must sign up to speak
by 4 p.m. on November 8. In keeping with the current Centers for Disease Control and
Prevention (CDC) and Illinois Department of Public Health guidelines, fully vaccinated individuals
will not be required to wear a face covering in Council Chambers. Those who are not fully
vaccinated against COVID-19 must wear a face covering if they cannot socially distance from
other individuals.

Online sign-up closes at 4 p.m. on November 8, at which time no other speakers or comments will
be accepted. There will be no on-site speaker sign up.




City of Naperville Page 1 Printed on 12/21/2021
City Council Meeting Minutes November 8, 2021

PUBLIC ACCOMMODATION:
• Any individual who may require an accommodation to listen to or participate in the meeting
should contact the Community Services Department at (630) 305-5300 by 4 p.m. on November 8.
• Questions regarding online sign-up may be directed to the Community Services Department by
calling (630) 305-5300.

PARTICIPATION GUIDELINES:
The citizen participation guidelines are outlined in 1-5-6-6: - CITIZEN PARTICIPATION of the
Naperville Municipal Code.

• ALL VIEWPOINTS AND OPINIONS WELCOME: All viewpoints are welcome, positive
comments and constructive criticism are encouraged. Speakers must refrain from harassing or
directing threats or personal attacks at Council members, staff, other speakers or members of
the public. Comments made to intentionally disrupt the meeting may be managed as necessary
to maintain appropriate decorum and allow for city business to be accomplished.

• SPEAKER TIME LIMITS: Speakers must limit their remarks to no more than three minutes.
Petitioners may speak on an agenda item first and have up to 10 minutes and are also granted a
five-minute rebuttal once all other speakers have commented.

• IF YOU SIGNED UP TO SPEAK, staff will call your name at the appropriate time during the City
Council meeting. Once your name is called you may identify yourself for the public record and
then address remarks to the City Council as a whole. Speak clearly and try to limit remarks
directly to the matter under discussion. Speakers are called in the order they sign up.

A. CALL TO ORDER:

 Chirico called the meeting to order at 6:01 p.m.
 Present: 8- Mayor Steve Chirico
 Councilman Jennifer Bruzan Taylor
 Councilman Paul Hinterlong
 Councilman Ian Holzhauer
 Councilman Patrick Kelly
 Councilman Paul Leong
 Councilwoman Theresa Sullivan
 Councilman Benjamin White
 Absent: 1- Councilwoman Patty Gustin




 Also Present
 City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; City
 Attorney, Mike DiSanto; Director of Community Services/City Clerk, Pam
 Gallahue; Fire Chief, Mark Puknaitis; Police Chief, Jason Arres; Director of
 Finance, Rachel Mayer; Director of Human Resources, James Sheehan;
 Director of IT, Jacqueline Nguyen; Director of TED, Bill Novack; Deputy Director
 of TED, Jennifer Louden; Deputy Director of TED, Allison Laff; Director of Public
 Utilities - Electric, Brian Groth; Director of Public Utilities - Water, Darrell

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 Blenniss, Jr.; Director of Public Works, Dick Dublinski, Director of
 Communications, Linda LaCloche; Budget Manager - FSD, Ray Munch; Senior
 Budget Analyst, Kyle Moss; Budget Analyst, Sherrian Kelly; Budget Analyst,
 Michael GertonFacilities and General Services Manager - DPW, Beth Lang;
 Naper Settlement President and CEO, Rena Tamayo-Calabrese; Naper
 Settlement Chief Operating Officer, Harriet Pistorio; Library Executive Director,
 David Della Terza

 Daily Herald, Naperville Sun, NCTV-17


B. INTRODUCTION:

C. PUBLIC FORUM:

 WRITTEN COMMENT ONLY
 Julie Fessler
 Please allow the affordable housing program



D. PRESENTATION:

 2022 Annual Operating Budget and Capital Improvement Program Workshop #2

 WRITTEN COMMENT ONLY
 Marilyn L Schweitzer
 1) A major portion of the projects listed under "Beautification" are needed for
 sustainability, accessibility, safety, and wayfaring. Titling this "beautification"
 makes it far too easy to dismiss these needed efforts. "Hospitality" would be
 more appropriate as it implies a welcoming environment rather than a
 dangerous or uninviting environment. 2) A 20.6% increase in Naperville
 Settlement Salaries and Wages seem quite high. Please explain. 3) It is hard to
 tell what the exact nature of this project is, but the installation and maintenance
 cost for prairie grass compared to turf grass seems way off compared to both
 literature on the matter and installations that I know have been done by other
 organizations. Peggy Motta oversees the Park Meadow project for the Naperville
 Park District. Please confirm with her that the numbers quoted for Naperville
 Park District are accurate. Her contact information is 630-848-5013 and
 pmotta@napervilleparks.org <mailto:pmotta@napervilleparks.org> .

 Danielle Tufano (Downtown Naperville Alliance)
 Official letter emailed to Miranda Barfuss. Thank you!

 Krieger stated the presentation will include a recap of the City’s budget growth
 over the past five years, as well as a discussion on capital infrastructure needs,
 presentations by Naper Settlement and the Naperville Public Library and a
 discussion on community.

 Mayer detailed the increases in budgeted expenses since 2017, highlighting the
 impact of capital needs on the $99.01 million increase over five years. She also
 discussed the population increase during the 1980s through 2000s and that it
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 resulted in several additions in infrastructure, which are now nearing end-of-life.

 Schatz provided an overview of capital needs, outlined two projects related to
 North Aurora Road totaling $23.6 million, as well as a $2.6 million project to
 rebuild the Washington Street bridge, and detailed the annual street
 maintenance program budgeted for $12 million. She continued with an overview
 of the proposed downtown streetscape projects impacting Jefferson, Main and
 Jackson streets.

 Council asked for more details regarding the proposed traffic signal project on
 Book Road and 95th Street.

 Novack explained that staff continues to assess the project, that it is not
 planned for 2022, and that it will remain in the long-term CIP until a resolution is
 found. He also explained the signal would assist with turns out of the
 subdivision, that the project meets criteria in the warrant study, and that half the
 project will be paid for by the Wheatland Township.

 Schatz discussed projects related to public facilities.

 Council discussed project coordination with the utilities, the fake grass located
 along Main Street, and marketing costs for the businesses impacted by the
 streetscape project.

 Schatz confirmed all street resurfacing projects are coordinated with the
 utilities.

 Krieger explained funds for marketing has not been included in the budget.

 Schatz presented public facilities upgrades including security renovations to the
 Police Department as well as citywide roof, window and door replacements, a
 generator and transfer switch replacement, and repairs at the Van Buren
 parking deck.

 Council asked for more details on the security enhancements, if the costs for
 the parking deck were unique, and more details on the door replacement costs.

 Arres explained the improvements would include a security gate along the rear
 of the building as well as footings if additional security measures were needed.

 Lang explained the door replacement program will focus on the front doors at
 the Police Department, which are original to the building, and detailed the City’s
 ongoing efforts to improve compliance with ADA standards.

 Council asked for clarification on the list of replacement/new vehicles, how the
 City manages old equipment, and the incorporation of electric vehicles.

 Dublinski explained the majority of the list included in the 2022 budget are
 replacements, that the City tries to resell items when possible but must assess
 the value of the equipment, and that some items are held to ensure equipment
 is available for staff if there is a delivery delay. He went on to state that six

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 hybrids are budgeted out of 56 vehicles for 2022.

 Krieger stated that when an item comes due for replacement, the City evaluates
 electric and hybrid options and is exploring CNG and propone options for larger
 pieces of equipment.

 Council asked if the Park Addition project is being coordinated among
 departments.

 Novack stated that TED partners with the Water Utility for drainage and water
 main initiatives and that no funding is being provided from outside agencies.

 Schatz presented how capital projects impact staff from different departments
 and cited Julian Street Road Reconstruction & Storm Sewer Improvements and
 the Water AMI project as examples.

 Mayer discussed funding for the capital program.

 Tamayo-Calabrese provided an overview of the Settlement’s 2022 Budget
 request including 1.5 FTEs and explained the full-time position will be
 permanently dedicated to digitization efforts by the museum. She went on to
 outline revenue changes including an increase in the property tax request.

 Council discussed the increase and questioned what is being done to control
 expenditures.

 Tamayo-Calabrese explained that the Settlement has maintained a flat property
 tax request since 2007 resulting in $20 million of deferred repairs to the
 buildings and Pistorio provided a list of recent cost reductions.

 Council further questioned charges for services and the continued increase in
 costs.

 Tamayo-Calabrese explained the process to manage the budget, including
 reviews by a finance committee, as well as the Heritage Society and Naper
 Settlement boards, clarified the museum is owned by the City and the ultimate
 responsibility of maintenance lies with the City, and that staff is managing
 expenses.

 Della Terza detailed an increase in the Library's property tax request as
 necessary to capture the growth within the community, explained the actual rate
 will decrease based on projections, and stated the projects included were
 initially planned in 2020 but were delayed due to the pandemic.

 Mayer explained that utility bills for City facilities are processed through an
 internal transfer and began the presentation of community support efforts,
 including the Community Development Block Grant, Special Events and
 Cultural Amenities, and partnerships with the Naperville Development
 Partnership, Naperville Community Television and Downtown Naperville
 Alliance.


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 Council asked if the CDBG amounts were determined based on the population
 and, if so, how many additional residents would be needed under that category
 to generate more funds.

 Gallahue explained the money comes from the federal government, is based in
 part on the percentage of low-to-moderate income residents, and more
 research would be needed to determine exactly how much of an increase would
 be needed to add to that dollar amount.

 Mayer presented the proposed 2022 beautification efforts.

 Council discussed the need to commit more than $100,000 for the efforts,
 requested a list of 10-15 potential projects and associated costs, and that more
 direction should be given to staff.

 Dublinski explained the work on Washington, the plan to improve city boundary
 entrances, and that the $100,000 was included as a starting point with the intent
 to increase in future years. He also stated that staff worked with a consultant to
 learn the details required to maintain native grass and that costs were
 significant.

 Council requested staff do a comparison to other communities and noted
 benefits of native grass including flood prevention and sustainability.

 Mayer continued with an overview of three projects related to Riverwalk
 improvements, sustainability initiatives, and transitioned into a discussion of the
 Sustainability Assistant and Communications Specialist personnel requests.

 Novack explained Riverwalk improvements will assist in providing more safety
 to the pedestrians in the area.

 Council discussed federal financial support for sustainability efforts, asked for
 details on the impact of the current sustainability employee, questioned how the
 City can be confident additional support is needed, proposed salary, and
 whether any consultants would be needed if the new position were added.

 Gallahue provided a detailed list of current Sustainability Coordinator
 responsibilities and said consultants could still be necessary because the City
 lacks some of the specialty skills and knowledge to undertake approved
 initiatives.

 Mayer explained the position cost is an estimate and includes salary/benefits for
 a six-month period but would double in future years to reflect a full year for the
 position.

 Council discussed the Communications Specialist request, whether it is solely
 tied to sustainability, what other duties would be performed, that communication
 is the key to leadership, and that communication is one area the City routinely
 receives criticism.

 LaCloche detailed the breadth of communications efforts in the City, explained

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 the various media outlets assigned to staff, and the percentage split between
 sustainability, capital projects, and other City initiatives.

 Council requested information on the number of employees per 1,000 residents
 over the years compared with other communities.

 Mayer gave an overview on the status of various local taxes, including food and
 beverage, real estate transfer, hotel/motel and home rule sales taxes.

 Council discussed property taxes, property rate, the Assistant to the City
 Manager position, a 10-20 year history of infrastructure investment, status of
 four police officers hired in 2021 and how they will impact the department, and
 when the actual EAV will be received.

 Mayer explained the original proposed rate included a significant rate reduction,
 that the reduction is lower now due to the amended request from Naper
 Settlement, and that all City operations, including the Library, Naper Settlement,
 debt and pension requirements are included in the proposed rate.

 Krieger confirmed the Assistant to the City Manager position request has been
 withdrawn and responded that the EAV will be received in March.

 Arres confirmed the additional officers are still completing training and any need
 for additional officers will be evaluated next year.

 Krieger summarized the presentation and discussed the upcoming workshop
 and Council meeting dates of November 22, December 7 and 21.

Q. ADJOURNMENT:
 The CY22 Budget Workshop #2 was adjourned at 8:55 p.m.




 /S/ Kyle Moss, Senior Budget Analyst
 /S/ Sherrian Kelly, Budget Analyst
 /S/ Michael Gerton, Budget Analyst




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