Committee of the Whole — Aurora, IL
Date: 2014-05-06

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 May 06, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF APRIL 15, 2014

 14-00264 Approval of the Minutes of the April 15, 2014 Committee of the Whole meeting .

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, April 24, 2014 and
 Reviewed the Following Items:
 14-00239 An Ordinance Granting a Variance to reduce the required front yard setback
 from thirty (30) feet to ten (10) and the exterior side yard setback from fifteen
 (15) feet to six (6) feet for a parking lot located at 635 E. New York Street
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00282 A Resolution Approving a Revision to the Final Plan for exterior façade changes
 and signage improvements, including a new car wash addition to the
 automobile dealership located at 4333 Ogden Avenue, Aurora, Illinois 60504
 (Napleton Hyundai - NA28/2-13.296-Fpn/R - TM Ward 10).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00287 An Ordinance Amending Chapter 34, Article II. Entitled “Planning Commission”

 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00288 A Resolution Establishing New By-Laws for the Aurora Planning Commission .

 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00292 A Resolution Authorizing an Easement Agreement at 28 West New York Street
 between the City of Aurora and West New York LLC, an Illinois Limited Liability
 Company.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00293 An Ordinance Amending Chapter 2, Article VI. Division 7 Entitled "Aurora
 Neighborhood Council.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

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Committee of the Whole Agenda - Final May 6, 2014


 14-00294 A Resolution Establishing the Aurora Neighborhood Council By-Laws

 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00315 A Resolution Authorizing Execution of the Second Amendment to the
 Intergovernmental Agreement between The City of Aurora and The Fox Valley
 Park District for RiverEdge Park
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, April 22, 2014 and Reviewed the
 Following Items:
 14-00260 A Resolution Resolution Authorizing the Purchase of One (1) 2013 Wheeled
 Coach Ford F-450 Type I Ambulance for the Amount of $195,246.00 from Fire
 Service Inc.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00268 A Resolution Approving the Community Sponsor Agreement for the
 ‘GreenTown Aurora’ Conference and Contribution of $10,000 to Seven
 Generations Ahead and A5 Group Inc.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00275 A Resolution to Award the Contract for the 2014 Street Resurfacing Project -
 Phase 2 to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in
 the amount of $2,398,106.05 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00279 A Resolution Authorizing a Professional Service Contract with Teska
 Associates, Inc. for Neighborhood Planning Consulting Services
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00302 A Resolution requesting authorization for the Mayor to execute a Professional
 Services Contract with Wills Burke Kelsey Associates for the Demolition
 Program at 14 Blackhawk Street in the amount of $68,500.00
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00309 A Resolution requesting the award of the lowest qualified bid for city hall HVAC
 upgrades to Mechanical, Inc. of Freeport, Illinois in the amount of $172,500 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00313 A Recommendation to Advertise for Bids for the Stonegate Units 1, 5, and 6
 Street Lighting Improvements - Finance Committee Meeting April 22, 2014
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)




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Committee of the Whole Agenda - Final May 6, 2014



 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, April 22, 2014 and
 Reviewed the Following Items:
 14-00230 An Ordinance Amending Chapter Nine, Section 9-2 Regarding Foster Homes,
 Section 9-12 Regarding Nuisance Feeding.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00332 An Ordinance Amending Chapter 6 Entitled "Alcoholic Liquors" of the Aurora
 Code Ordinances
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00267 Requesting approval for the Aurora Puerto Rican Cultural Council to stage their
 annual parade as part of their festival on Sunday, July 27, 2014 at Noon .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00270 The Roosevelt-Aurora Post 84 American Legion and Auxiliary members to
 solicit donations via the annual Poppy Days May 22, 23, 24, 2014 at
 pre-approved / selected stores, businesses and the Aurora train stations on
 Broadway and Rt. 59, from the sidewalks and not from the streets .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00274 A Traffic Study for 333 S. Evanslawn Avenue regarding speeds. Ward 4 & 5;
 Alderman Donnell; Alderman Peters
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00278 A Traffic Study on Crane Street to determine Truck traffic Volumes/Speed.
 Ward 7; Alderman Hart-Burns
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00305 A Traffic Study for Parking standards in front of 512-514 S. River Street. Ward
 4; Alderman Donnell
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00317 Homestead Elementary School PTA Husky Hustle 5K Run/Walk, Saturday April
 26, 2014 from 8:00am to 10:30am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)




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Committee of the Whole Agenda - Final May 6, 2014



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infastructure Committee Met On Monday, April 21,
 2014 and Reviewed the Following Items:
 14-00276 An Ordinance Dissolving Resolution R09-315 and Re-Establishing In Chapter
 2, Article VI. A New Division 9 Entitled “Sustainable Aurora" (The Mayor's
 Sustainable Aurora Advisory Board).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00277 A Resolution Establishing "Sustainable Aurora" (The Mayor's Sustainable
 Aurora Advisory Board) By-Laws
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 14-00346 A Resolution Authorizing an Intergovernmental Agreement between the City of
 Aurora, Batavia Public School District No. 101, Chicago Premium Outlets
 Expansion, LLC and Simon/Chelsea Chicago Development, LLC in Regard to a
 Tax Rebate relative to the Expansion of the Chicago Premium Outlets Shopping
 Center

 MAYORAL APPOINTMENTS

 14-00356 A Resolution Appointing Caryl Riley, Charlie Zine, Lisa Cotner, Karen Wan,
 Bernina Perkins and John O'Neill to "Sustainable Aurora" (The Mayor's
 Sustainable Aurora Advisory Board).




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Committee of the Whole Agenda - Final May 6, 2014


 REQUESTS AND REFERRALS

 14-00355 NA19/4-12.041-Su - Special Use Petition on 1.45 acres for a Class F beer and
 wine liquor license at 2711 E. New York Street by CHASE MANAGEMENT
 GROUP, INC. / THOMAS BARBEQUE (Ward 8 - TM)

 SG24/1-14.039-AR - Administrative Review for modifications to the existing
 telecommunication facility located at 225 Barnes Road by CITY OF AURORA /
 SPRINT (Ward 5 - ES)

 AU22/1-14.040-AR - Administrative Review for modifications to the existing
 telecommunications facility located at 421 N. Lake Street by COR, UNUM /
 SPRINT (Ward 6 - ES)

 AU24/1-14.071-AR - Administrative Review to delay fee in lieu of street
 improvements at the southeast corner of Solifsburg Avenue and Beckwith
 Street by FOX VALLEY HABITAT FOR HUMANITY (Ward 7 - ES)

 AU20/2-14.102-Rz - Rezoning Petition on .278 acres rezoning property from
 R-4 Two Family Dwelling District to R-1 Single Family Dwelling District located
 at 1111 Garfield Avenue by ELINOR J. NUYEN-WAKE (Ward 4 - ES)

 AU21/4-14.116-Rz - Rezoning Petition rezoning property from R-5 Multiple
 Family Dwelling District to R-2 Single Family Dwelling District located at 65 S.
 Chestnut Street by PAUL AND MARCY LYZUN (Ward 4 - ES).
 ADJOURN

 CLOSED SESSION




City of Aurora Page 5 Printed on 5/2/2014

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 May 06, 2014
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:08 by Mayor Pro
 Tem O'Connor, and the Roll was called.
 Present 11 - Alderman Kristina "Tina" Bohman, Alderman Ted Mesiacos, Alderman Bill
 Donnell, Alderman John Peters, Alderman Mike Saville, Alderman
 Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg,
 Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob
 O'Connor
 Absent 2 - Mayor Tom Weisner, and Alderman Juany Garza


 MINUTES OF THE MEETING OF APRIL 15, 2014

 14-00264 Approval of the Minutes of the April 15, 2014 Committee of the Whole
 meeting.
 A motion was made that this agenda item be approved and filed. The motion
 carried by voice vote.
 Aye: 11 - Alderman Bohman, Alderman Mesiacos, Alderman Donnell, Alderman
 Peters, Alderman Saville, Alderman Hart-Burns, Alderman Mervine,
 Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman
 O'Connor

 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-00239 An Ordinance Granting a Variance to reduce the required front yard
 setback from thirty (30) feet to ten (10) and the exterior side yard
 setback from fifteen (15) feet to six (6) feet for a parking lot located at
 635 E. New York Street
 Zoning Administrator Ed Sieben spoke briefly about this item .

 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final May 6, 2014



 14-00282 A Resolution Approving a Revision to the Final Plan for exterior façade
 changes and signage improvements, including a new car wash
 addition to the automobile dealership located at 4333 Ogden Avenue,
 Aurora, Illinois 60504 (Napleton Hyundai - NA28/2-13.296-Fpn/R - TM
 Ward 10).
 (PLACED ON CONSENT AGENDA)


 14-00287 An Ordinance Amending Chapter 34, Article II. Entitled “Planning
 Commission”
 This Ordinance was returned to the Planning & Development Committee


 14-00288 A Resolution Establishing New By-Laws for the Aurora Planning
 Commission
 This Resolution was returned to the Planning & Development Committee


 14-00292 A Resolution Authorizing an Easement Agreement at 28 West New
 York Street between the City of Aurora and West New York LLC, an
 Illinois Limited Liability Company .
 Planning Director Stephane Phifer spoke briefly about this item - a modification to an
 existing easement.
 (PLACED ON CONSENT AGENDA)


 14-00293 An Ordinance Amending Chapter 2, Article VI. Division 7 Entitled
 "Aurora Neighborhood Council"
 This Ordinance was returned to the Planning & Development Committee


 14-00294 A Resolution Establishing the Aurora Neighborhood Council By-Laws

 This Resolution was returned to the Planning & Development Committee


 14-00315 A Resolution Authorizing Execution of the Second Amendment to the
 Intergovernmental Agreement between The City of Aurora and The
 Fox Valley Park District for RiverEdge Park
 Planning Director Stephane Phifer spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 FINANCE COMMITTEE RECOMMENDATIONS

 14-00260 A Resolution Resolution Authorizing the Purchase of One (1) 2013
 Wheeled Coach Ford F-450 Type I Ambulance for the Amount of
 $195,246.00 from Fire Service Inc .
 (PLACED ON CONSENT AGENDA)


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Committee of the Whole Meeting Minutes - Final May 6, 2014



 14-00268 A Resolution Approving the Community Sponsor Agreement for the
 ‘GreenTown Aurora’ Conference and Contribution of $10,000 to Seven
 Generations Ahead and A5 Group Inc.
 Planning Director Stephane Phifer spoke briefly about this item, and introduced Gary
 Cuneen, founder and Executive Director of Seven Generations Ahead , a 501c(3)
 non-profit organization in existence for 13 years. Gary explained that their mission is
 to promote the development of sustainable and healthy communities through
 planning and implementation. Seven Generations produce events like Green Town
 that bring the public and private sectors together. Gary added their proposal is to
 work with the City of Aurora to build upon all the sustainability successes to date , and
 engage a greater group of stakeholders and Fox River Valley communities to position
 Aurora as a sustainability leader in the region.

 (PLACED ON CONSENT AGENDA)


 14-00275 A Resolution to Award the Contract for the 2014 Street Resurfacing
 Project - Phase 2 to Geneva Construction Company, PO Box 998,
 Aurora, IL 60507 in the amount of $2,398,106.05 .
 (PLACED ON CONSENT AGENDA)


 14-00279 A Resolution Authorizing a Professional Service Contract with Teska
 Associates, Inc. for Neighborhood Planning Consulting Services
 Stephane Phifer introduced Todd Vanadilok, Senior Planner and Project Manager for
 Teska Associates, Inc. Mr. Vanalidok gave a synopsis about the project.
 (PLACED ON CONSENT AGENDA)


 14-00302 A Resolution requesting authorization for the Mayor to execute a
 Professional Services Contract with Wills Burke Kelsey Associates for
 the Demolition Program at 14 Blackhawk Street in the amount of
 $68,500.00
 Mr. Patrick Kelsey, with Wills Burke Kelsey Associates, Ltd., spoke about this item,
 and addressed questions from some of the Aldermen. Kelsey stated Midwest
 Environmental will be conducting the asbestos review of the site, and the intent is to
 have the job finished and grass seed down in August .
 Neighborhood Standards Director Jim Pilmer spoke briefly about the murals, which
 are in the process of being removed. Mr. Kelsey added they are working with West
 Aurora schools to save the stained glass windows, concrete name plate and other
 ornamental pieces.
 (PLACED ON CONSENT AGENDA)


 14-00309 A Resolution requesting the award of the lowest qualified bid for city
 hall HVAC upgrades to Mechanical, Inc. of Freeport, Illinois in the
 amount of $172,500 .
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final May 6, 2014



 14-00313 A Recommendation to Advertise for Bids for the Stonegate Units 1, 5,
 and 6 Street Lighting Improvements - Finance Committee Meeting
 April 22, 2014
 (INFORMATION ONLY)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 14-00230 An Ordinance Amending Chapter Nine, Section 9-2 Regarding Foster
 Homes, Section 9-12 Regarding Nuisance Feeding.
 Corporation Counsel Alayne Weingartz spoke briefly about this item .

 (PLACED ON CONSENT AGENDA)


 14-00332 An Ordinance Amending Chapter 6 Entitled "Alcoholic Liquors" of the
 Aurora Code Ordinances
 Corporation Counsel Alayne Weingartz explained that the changes sought involve a
 provision calling for up to two (2) administrative hearing officers to hear liquor cases
 referred to them by either the Local Liquor Control Commissioner or Corporation
 Counsel. The independent administrative hearing officers will function in an
 as-needed basis.
 (PLACED ON CONSENT AGENDA)


 14-00267 Requesting approval for the Aurora Puerto Rican Cultural Council to
 stage their annual parade as part of their festival on Sunday, July 27,
 2014 at Noon.
 (INFORMATION ONLY)


 14-00270 The Roosevelt-Aurora Post 84 American Legion and Auxiliary
 members to solicit donations via the annual Poppy Days May 22, 23,
 24, 2014 at pre-approved / selected stores, businesses and the Aurora
 train stations on Broadway and Rt. 59, from the sidewalks and not
 from the streets.
 (INFORMATION ONLY)


 14-00274 A Traffic Study for 333 S. Evanslawn Avenue regarding speeds. Ward
 4 & 5; Alderman Donnell; Alderman Peters
 (INFORMATION ONLY)


 14-00278 A Traffic Study on Crane Street to determine Truck traffic
 Volumes/Speed. Ward 7; Alderman Hart-Burns
 (INFORMATION ONLY)




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Committee of the Whole Meeting Minutes - Final May 6, 2014



 14-00305 A Traffic Study for Parking standards in front of 512-514 S. River
 Street. Ward 4; Alderman Donnell
 (INFORMATION ONLY)


 14-00317 Homestead Elementary School PTA Husky Hustle 5K Run/Walk,
 Saturday April 26, 2014 from 8:00am to 10:30am.
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 14-00276 An Ordinance Dissolving Resolution R09-315 and Re-Establishing In
 Chapter 2, Article VI. A New Division 9 Entitled “Sustainable Aurora"
 (The Mayor's Sustainable Aurora Advisory Board).
 Stephane Phifer spoke briefly about items 14-00276 and 14-00277.

 (PLACED ON CONSENT AGENDA)


 14-00277 A Resolution Establishing "Sustainable Aurora" (The Mayor's
 Sustainable Aurora Advisory Board) By-Laws
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 14-00346 A Resolution Authorizing an Intergovernmental Agreement between the
 City of Aurora, Batavia Public School District No. 101, Chicago
 Premium Outlets Expansion, LLC and Simon/Chelsea Chicago
 Development, LLC in Regard to a Tax Rebate relative to the Expansion
 of the Chicago Premium Outlets Shopping Center
 Chief Development Services Officer Bill Wiet spoke about this item .

 (PLACED ON UNFINISHED BUSINESS)


 MAYORAL APPOINTMENTS

 14-00356 A Resolution Appointing Caryl Riley, Charlie Zine, Lisa Cotner, Karen
 Wan, Bernina Perkins and John O'Neill to "Sustainable Aurora" (The
 Mayor's Sustainable Aurora Advisory Board).
 (REFERRED TO THE CITY COUNCIL)




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final May 6, 2014



 REQUESTS AND REFERRALS

 14-00355 NA19/4-12.041-Su - Special Use Petition on 1.45 acres for a Class F
 beer and wine liquor license at 2711 E. New York Street by CHASE
 MANAGEMENT GROUP, INC. / THOMAS BARBEQUE (Ward 8 - TM)

 SG24/1-14.039-AR - Administrative Review for modifications to the
 existing telecommunication facility located at 225 Barnes Road by
 CITY OF AURORA / SPRINT (Ward 5 - ES)

 AU22/1-14.040-AR - Administrative Review for modifications to the
 existing telecommunications facility located at 421 N. Lake Street by
 COR, UNUM / SPRINT (Ward 6 - ES)

 AU24/1-14.071-AR - Administrative Review to delay fee in lieu of street
 improvements at the southeast corner of Solifsburg Avenue and
 Beckwith Street by FOX VALLEY HABITAT FOR HUMANITY (Ward 7 -
 ES)

 AU20/2-14.102-Rz - Rezoning Petition on .278 acres rezoning property
 from R-4 Two Family Dwelling District to R-1 Single Family Dwelling
 District located at 1111 Garfield Avenue by ELINOR J. NUYEN-WAKE
 (Ward 4 - ES)

 AU21/4-14.116-Rz - Rezoning Petition rezoning property from R-5
 Multiple Family Dwelling District to R-2 Single Family Dwelling District
 located at 65 S. Chestnut Street by PAUL AND MARCY LYZUN (Ward
 4 - ES).
 The above Requests and Referrals were referred to the Planning Council and
 Planning Commission.


 ADJOURN

 Alderman Irvin moved, seconded by Alderman Bohman, to adjourn the meeting
 at 5:44 p.m. Motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk




City of Aurora Page 6