Committee of the Whole — Aurora, IL
Date: 2024-09-03

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 September 03, 2024
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please
 refer to the last page of this agenda for information regarding translation &
 reasonable accommodation requests.
 ROLL CALL

 MINUTES OF THE TUESDAY, AUGUST 20, 2024 COMMITTEE OF THE WHOLE
 MEETING
 24-0643 Approval of the Minutes of the Tuesday, August 20, 2024, Committee of the Whole
 Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On August 28, 2024
 and Reviewed the Following Items:
 24-0612 An Ordinance Approving an amendment to the Plan Description for the Fox Valley
 East Planned Development District for Property located at 4389 Fox Valley Center
 Drive
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0613 A Resolution Approving a Revision to the Final Plan for the property located at
 4389 Fox Valley Center Drive for a Kennel with Outdoor Pens and Runs
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 1 Printed on 9/3/2024
Committee of the Whole Agenda - Final September 3, 2024


 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On August 29, 2024 and Reviewed the Following Items:

 24-0493 A Resolution Authorizing the Director of Purchasing to Adopt New Unit Prices for
 the Billing of Water Meters and Meter Accessories
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0510 A Resolution A Resolution Authorizing Agreement for Administrative Services with
 Blue Cross Blue Shield of Illinois(BCBSIL) for HMO, PPO and Value HSA(HDHP)
 Group Health, Prescription Benefits Management(PBM), Flexible Spending,
 Dental, Vision, C.O.B.R.A. and Stop Loss Plan Administration for period January
 1, 2025, through December 31, 2025.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0603 A Resolution A Resolution establishing C.O.B.R.A. Insurance Monthly Rates
 Effective January 1, 2025, to December 31, 2025.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0604 A Resolution Establishing Health and Dental Insurance Monthly Rates of
 Contributions for Pre-Medicare Retirees Effective January 1, 2025, through
 December 31, 2025.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0610 A Resolution Authorizing Blue Cross Blue Shield Blue of Illinois (BCBSIL) for
 Group Health Care Services and Rates for the period of January 1, 2025, through
 December 31, 2025.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0615 An Ordinance Authorizing a 100% principal forgiveness Loan Agreement (Public
 Water Supply Loan Program - Home Rule Entity) for the Lead Service Line
 Replacement Project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0616 A Resolution authorizing execution of a Second Amendment to the Memorandum
 of Understanding between the Cities for Financial Empowerment Fund, Inc., and
 the City of Aurora, expanding the FEC Expert Partner Scope of Work and to
 receive the $10,000 stipend upon full execution of this Second Amendment.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0625 A Resolution authorizing the Director of Purchasing to purchase CCTV devices
 from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for $189,305.25.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 2 Printed on 9/3/2024
Committee of the Whole Agenda - Final September 3, 2024


 24-0645 A Resolution Directing Staff to Proceed with Phase I of a 3 Phase Sustainability
 Plan for the Aurora Civic Center Authority (ACCA) in an amount not to exceed
 $13.8 million.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0653 A Resolution authorizing an Agreement with Humana to Administer a Medicare
 Advantage Plan for Medicare Eligible Retirees for the Period of January 1, 2024,
 through December 31, 2025.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0654 A Resolution Authorizing Renewal of Benefit Consulting Services with Assured
 Partners, formerly Group Alternatives, Inc, for the Period of January 1, 2025
 through December 31, 2027.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On August 27, 2024 and
 Reviewed the Following Items:
 24-0639 A Resolution to approve a rental agreement with East Aurora School District 131
 for the City of Aurora's Youth Services Subdivision.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0642 A Resolution Authorizing the Community Services Department to Accept the
 Donation of a Refrigerated Vehicle.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On August 26, 2024 and Reviewed
 the Following Items:
 24-0588 A Resolution authorizing the Director of Purchasing to purchase access control
 devices from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for
 $217,013.50.
 COMMITTEE RECOMMENDED: APPROVAL 2 Yes, 1 No, 1 Present

 24-0593 A Resolution requesting approval of an addendum to an existing Network
 Infrastructure Managed Services contract from Scientel Solutions LLC., 2021 N
 Eola Rd, Aurora, IL 60502.
 COMMITTEE RECOMMENDED: APPROVAL 2 Yes, 1 No, 1 Present

 24-0594 A Resolution requesting approval of an addendum to an existing Preventive
 Maintenance & Support of City-wide security/CCTV cameras contract from
 Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502.
 COMMITTEE RECOMMENDED: APPROVAL 2 Yes, 1 No, 1 Present


City of Aurora Page 3 Printed on 9/3/2024
Committee of the Whole Agenda - Final September 3, 2024


 24-0621 A Resolution to award a contract to Martam Construction, Inc. in the bid amount of
 $1,081,649.00 for the 2024 Bridge Rehabilitation Project.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On August 20, 2024 and
 Reviewed the Following Items:
 24-0579 A Resolution authorizing the reappointment of Andrea Rios McMillian to the
 Civilian Review Board.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 24-0618 A Resolution approving the appointment of Michael Smith to the Aurora Education
 Commission.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 STAFF REPORT

 24-0660 City of Aurora Affordable Housing Strategy Presentation

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 4 Printed on 9/3/2024
Committee of the Whole Agenda - Final September 3, 2024


 Any individual requiring language translation and/or with a disability requesting a
 reasonable accommodation in order to participate in a public meeting should contact
 the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The
 City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois,
 via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort
 will be made to allow for meeting participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y
 solicite una adaptación razonable para poder participar en una junta pública, debe
 comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la
 junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en
 persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por
 correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la
 participación en la junta.




City of Aurora Page 5 Printed on 9/3/2024

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 September 03, 2024
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please
 refer to the last page of this agenda for information regarding translation &
 reasonable accommodation requests.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:08 p.m. and the roll was called.

 Present 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman
 Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch,
 Alderman Ron Woerman, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, AUGUST 20, 2024 COMMITTEE OF THE WHOLE
 MEETING

 24-0643 Approval of the Minutes of the Tuesday, August 20, 2024, Committee of
 the Whole Meeting.
 A motion was made by Alderwoman Smith and seconded by Alderman Laesch
 to approve the minutes as presented. The motion carried by voice vote.

 MAYOR’S REPORT

 Mayor Irvin presented a Proclamation for National Payroll Week - September
 2-6, 2024, to representatives of the City of Aurora's Payroll Division.

 Mayor Irvin presented the Mayor's Award of Excellence in recognition of
 National Payroll Week 2024 to City of Aurora Payroll Division Staff Members
 Erin Miller, Kandis Adams, Araceli Sanchez, Jocelyn Marmolejo, Candy Ruiz,
 and Alicia Alcaraz.

 Fox Valley Apartments @ Lincoln School - 631 S. Lake Street - ribbon cutting
 will take place September 5, 2024, at 11:30 a.m.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final September 3, 2024



 PUBLIC COMMENT

 The City Clerk read the Rules of Public Comment and the follow members of
 the public presented comments to the Committee of the Whole:

 1. Judd Lofchie spoke regarding City finances and Scientel Solutions items.
 2. Luis Hernandez spoke regarding Mexican Independence celebrations.

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On August 28, 2024
 and Reviewed the Following Items:

 24-0612 An Ordinance Approving an amendment to the Plan Description for the
 Fox Valley East Planned Development District for Property located at
 4389 Fox Valley Center Drive
 (PLACED ON CONSENT AGENDA)


 24-0613 A Resolution Approving a Revision to the Final Plan for the property
 located at 4389 Fox Valley Center Drive for a Kennel with Outdoor Pens
 and Runs
 Tracey Vacek, Sr. Planner - City of Aurora, responded to questions.
 Atty. Zach Blair and Mike Carter (Petitioners) responded to questions.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On August 29, 2024 and Reviewed the Following Items:

 24-0493 A Resolution Authorizing the Director of Purchasing to Adopt New Unit
 Prices for the Billing of Water Meters and Meter Accessories
 Alisia Lewis, Chief Human Resources Officer - City of Aurora, responded to questions.

 (PLACED ON CONSENT AGENDA)


 24-0510 A Resolution Authorizing an Agreement for Administrative Services with
 Blue Cross Blue Shield of Illinois(BCBSIL) for HMO, PPO and Value
 HSA(HDHP) Group Health, Prescription Benefits Management(PBM),
 Flexible Spending, Dental, Vision, C.O.B.R.A. and Stop Loss Plan
 Administration for period January 1, 2025, through December 31, 2025.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final September 3, 2024



 24-0603 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective
 January 1, 2025, to December 31, 2025.
 (PLACED ON CONSENT AGENDA)


 24-0604 A Resolution Establishing Health and Dental Insurance Monthly Rates of
 Contributions for Pre-Medicare Retirees Effective January 1, 2025,
 through December 31, 2025.
 Alisia Lewis, Chief Human Resources Officer - City of Aurora, responded to questions.

 (PLACED ON UNFINISHED BUSINESS)


 24-0610 A Resolution Authorizing Blue Cross Blue Shield Blue of Illinois (BCBSIL)
 for Group Health Care Services and Rates for the period of January 1,
 2025, through December 31, 2025.
 (PLACED ON CONSENT AGENDA)


 24-0615 An Ordinance Authorizing a 100% principal forgiveness Loan Agreement
 (Public Water Supply Loan Program - Home Rule Entity) for the Lead
 Service Line Replacement Project.
 Ken Schroth, Director of Public Works - City of Aurora, responded to questions.

 (PLACED ON CONSENT AGENDA)


 24-0616 A Resolution authorizing execution of a Second Amendment to the
 Memorandum of Understanding between the Cities for Financial
 Empowerment Fund, Inc., and the City of Aurora, expanding the FEC
 Expert Partner Scope of Work and to receive the $10,000 stipend upon
 full execution of this Second Amendment.
 (PLACED ON CONSENT AGENDA)


 24-0625 A Resolution authorizing the Director of Purchasing to purchase CCTV
 devices from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502
 for $189,305.25.
 Jeff Anderson, Deputy CIO - City of Aurora, presented.
 Cameron DeBoer, Animal Control Manager - City of Aurora, presented and responded
 to questions.
 (PLACED ON UNFINISHED BUSINESS)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final September 3, 2024



 24-0645 A Resolution Directing Staff to Proceed with Phase I of a 3 Phase
 Sustainability Plan for the Aurora Civic Center Authority (ACCA) in an
 amount not to exceed $13.8 million.
 Alex Alexandrou, Chief Management Officer - City of Aurora presented and responded
 to questions.
 Chris Minick, Chief Financial Officer - City of Aurora presented and responded to
 questions.
 Tim Rater, President & CEO - ACCA - presented and responded to questions.
 Cort Carlson, Executive Director - Aurora Area Convention & Visitor's Bureau,
 presented.
 (PLACED ON UNFINISHED BUSINESS)


 24-0653 A Resolution authorizing an Agreement with Humana to Administer a
 Medicare Advantage Plan for Medicare Eligible Retirees for the Period
 of January 1, 2024, through December 31, 2025.
 (PLACED ON UNFINISHED BUSINESS)


 24-0654 A Resolution Authorizing Renewal of Benefit Consulting Services with
 Assured Partners, formerly Group Alternatives, Inc, for the Period of
 January 1, 2025 through December 31, 2027.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On August 27, 2024 and
 Reviewed the Following Items:

 24-0639 A Resolution to approve a rental agreement with East Aurora School
 District 131 for the City of Aurora's Youth Services Subdivision.
 Simon Rodriguez, Manager of Youth Services - City of Aurora, responded to questions.

 (PLACED ON CONSENT AGENDA)


 24-0642 A Resolution Authorizing the Community Services Department to Accept
 the Donation of a Refrigerated Vehicle.
 Alex Alexandrou, Chief Management Officer - CIty of Aurora, responded to questions.
 Kathy Watson, Assistant Corporation Counsel - City of Aurora, was present.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final September 3, 2024



 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On August 26, 2024 and Reviewed
 the Following Items:

 24-0588 A Resolution authorizing the Director of Purchasing to purchase access
 control devices from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL
 60502 for $217,013.50.
 (PLACED ON UNFINISHED BUSINESS)


 24-0593 A Resolution requesting approval of an addendum to an existing Network
 Infrastructure Managed Services contract from Scientel Solutions LLC.,
 2021 N Eola Rd, Aurora, IL 60502.
 (PLACED ON UNFINISHED BUSINESS)


 24-0594 A Resolution requesting approval of an addendum to an existing
 Preventive Maintenance & Support of City-wide security/CCTV cameras
 contract from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL
 60502.
 (PLACED ON UNFINISHED BUSINESS)


 24-0621 A Resolution to award a contract to Martam Construction, Inc. in the bid
 amount of $1,081,649.00 for the 2024 Bridge Rehabilitation Project.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On August 20, 2024 and
 Reviewed the Following Items:

 24-0579 A Resolution authorizing the reappointment of Andrea Rios McMillian to
 the Civilian Review Board.
 (PLACED ON CONSENT AGENDA)


 24-0618 A Resolution approving the appointment of Michael Smith to the Aurora
 Education Commission.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final September 3, 2024



 STAFF REPORT

 24-0660 City of Aurora Affordable Housing Strategy Presentation

 Chris Ragona, Director of Community Services - City of Aurora, presented an update
 on the City of Aurora's Affordable Housing Strategy.
 (INFORMATION ONLY)


 CLOSED SESSION

 There was no need for a closed session.


 ADJOURN

 A motion was made by Alderwoman Smith and seconded by Alderman Tolliver
 to adjourn this meeting. The motion carried by voice vote and the meeting
 adjourned at 7:25 p.m.



 Submitted by:

 ______________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final September 3, 2024



 Any individual requiring language translation and/or with a disability requesting a
 reasonable accommodation in order to participate in a public meeting should contact
 the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The
 City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois,
 via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort
 will be made to allow for meeting participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y
 solicite una adaptación razonable para poder participar en una junta pública, debe
 comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la
 junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en
 persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por
 correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la
 participación en la junta.




City of Aurora Page 7