Committee of the Whole — Aurora, IL
Date: 2024-08-20

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 August 20, 2024
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must
 be physically present at the meeting and registered to speak prior to the meeting
 being called to order. Call the City Clerk's Office at (630) 256-3070 with
 questions. Please refer to the last page of this agenda for information regarding
 translation & reasonable accommodation requests.
 ROLL CALL

 MINUTES OF THE TUESDAY, AUGUST 6, 2024 COMMITTEE OF THE WHOLE
 MEETING
 24-0591 Approval of the Minutes of the Tuesday, August 6, 2024 Committee of the
 Whole Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On August 14,
 2024 and Reviewed the Following Items:
 24-0589 An Ordinance Changing the Name of Adelwood Drive to Adelwood Circle
 located south of Del Webb Boulevard, east of Bellwhether Drive in Will County,
 Aurora, Illinois
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 Building, Zoning and Economic Development Committee Planning &
 Development Resolution
 24-0485 A Resolution Approving the Final Plat for Lincoln Prairie by Del Webb
 Subdivision, Phase 3 located at South of Wolf's Crossing Road and East of
 Eola Road
 (FINAL/APPEALABLE) - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 1 Printed on 8/16/2024
Committee of the Whole Agenda - Final August 20, 2024


 24-0486 A Resolution Approving a Final Plan for Lincoln Prairie by Del Webb
 Subdivision, Phase 3 located south of Wolf's Crossing Road and east of Eola
 Road
 (FINAL/APPEALABLE) - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met on August 15, 2024 and Reviewed the Following
 Items:
 24-0555 A Resolution authorizing the City to accept a grant award of $52,592.89 from
 the FY25 Violent Crime Intelligence Task Force FOID Grant.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0559 A Resolution authorizing the execution of a Joint Funding Agreement with the
 State of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with Thomas Engineering Group, LLC in the not to exceed amount
 of $201,635.00, and the appropriation of $530,000.00 of MFT Funds for the
 Indian Trail Resurfacing Project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0560 A Resolution authorizing the execution of a Joint Funding Agreement with the
 State of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with Civiltech Engineering, Inc. in the not to exceed amount of
 $166,718.00, and the appropriation of $460,000.00 of MFT Funds for the
 Ashland Avenue Resurfacing Project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0561 A Resolution authorizing the execution of a Joint Funding Agreement with the
 State of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with Strand Associates, Inc. in the not to exceed amount of
 $98,910.00, and the appropriation of $280,000.00 of MFT Funds for the Liberty
 Street Resurfacing Project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0562 A Resolution authorizing the execution of a Joint Funding Agreement with the
 State of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with HR Green, Inc. in the not to exceed amount of $138,503.00,
 and the appropriation of $480,000.00 of MFT Funds for the Prairie Street
 Resurfacing Project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0565 A Resolution authorizing the procurement of an additional fleet vehicle, for the
 Aurora Police Department, in amount not to exceed $60,000.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 2 Printed on 8/16/2024
Committee of the Whole Agenda - Final August 20, 2024


 24-0578 A Resolution authorizing the City to accept a grant award of $101,790 under a
 grant agreement between the Illinois Environmental Protection Agency Office of
 Energy and the City of Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0597 A Resolution authorizing the City Treasurer to accept on behalf of the City a
 donation in the amount of $30,000 from the Huntington Foundation for the
 Financial Empowerment Center.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0598 A Resolution authorizing the City to accept an Energy Efficiency Incentive in the
 amount of up to $19,849.00 from ComEd for energy conservation measures
 incorporated into the design and construction of the new Public Works Facility
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0601 A Resolution authorizing revisions to the Finish Line Grant Program
 administered by Invest Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Meeting Scheduled for
 August 13, 2024 was Cancelled.
 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On August 12, 2024 and
 Reviewed the Following Items:
 24-0423 A Resolution authorizing the renewal of an upgraded Executive Programs
 Membership Basic and Leadership Team Service for IT Research and Advisory
 Services from Gartner, Inc. for a three-year term.
 COMMITTEE RECOMMENDED: APPROVAL 3-1

 24-0503 A Resolution authorizing acceptance of the low bid from Lite Construction, Inc.
 to perform building renovations to the structure located at 745 Aurora Avenue,
 for $$662,700.00, with a ten percent (10%) contingency of $66,270.00.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0583 A Resolution authorizing the Mayor to sign and execute the License for
 Underground Pipelines, Cables, and Conduits with Wisconsin Central Ltd.
 (WCL) as part of the Keating Drive Water Main Improvements (R24-250).
 COMMITTEE RECOMMENDED: APPROVAL 4-0




City of Aurora Page 3 Printed on 8/16/2024
Committee of the Whole Agenda - Final August 20, 2024


 24-0584 A Resolution authorizing the Director of Purchasing to execute an agreement
 with Leopardo Construction, Inc. of Hoffman Estates, IL in the amount of
 $3,923,750 with a 10% contingency for the construction of three new Fire
 Stations
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Meeting Scheduled for
 August 6,2024 was Cancelled.
 NEW BUSINESS

 24-0614 A motion authorizing and directing the Chief Human Resources Officer to
 execute a settlement agreement on behalf of the City in Workers
 Compensation Claim 22Q05I559023
 24-0619 A Resolution Granting the Advice and Consent of the City Council to the
 Mayor's Appointment of Alderpersons to its Standing Committees and
 Designation of the Chairpersons and Vice-Chairpersons thereof.

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY
 OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS
 MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL
 ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING.
 MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL
 RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY
 OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND
 LOCATION.




City of Aurora Page 4 Printed on 8/16/2024
Committee of the Whole Agenda - Final August 20, 2024



 Any individual requiring language translation and/or with a disability requesting
 a reasonable accommodation in order to participate in a public meeting should
 contact the City Clerk’s Office at least 48 hours in advance of the scheduled
 meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place,
 Aurora Illinois, via telephone at 630-256-3070, or via e-mail at
 CityClerk@aurora.il.us. Every effort will be made to allow for meeting
 participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una
 discapacidad y solicite una adaptación razonable para poder participar en una
 junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al
 menos 48 horas antes de la junta programada. Puede comunicarse con la
 Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora
 Illinois, por teléfono al 630-256-3070 o por correo electrónico a
 CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en
 la junta.




City of Aurora Page 5 Printed on 8/16/2024

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 August 20, 2024
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please
 refer to the last page of this agenda for information regarding translation &
 reasonable accommodation requests.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called:

 Present 13 - Alderwoman Juany Garza, Alderman Daniel Barreiro, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman
 Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch,
 Alderman Ron Woerman, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, AUGUST 6, 2024 COMMITTEE OF THE WHOLE
 MEETING

 24-0591 Approval of the Minutes of the Tuesday, August 6, 2024 Committee of
 the Whole Meeting.
 A motion was made by Alderwoman Smith and seconded by Alderwoman
 Garza to approve the minutes as presented. The motion carried by voice vote.

 MAYOR’S REPORT

 There was no Mayor's Report at this meeting.


 PUBLIC COMMENT

 There were no members of the public present and wishing to address the Committee
 of the Whole.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final August 20, 2024



 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On August 14, 2024
 and Reviewed the Following Items:

 24-0589 An Ordinance Changing the Name of Adelwood Drive to Adelwood
 Circle located south of Del Webb Boulevard, east of Bellwhether Drive in
 Will County, Aurora, Illinois
 (PLACED ON CONSENT AGENDA)


 Building, Zoning and Economic Development Committee Planning & Development
 Resolution

 24-0485 A Resolution Approving the Final Plat for Lincoln Prairie by Del Webb
 Subdivision, Phase 3 located at South of Wolf's Crossing Road and East
 of Eola Road
 This P&D Resolution was finalized (appealable).
 PDFNL 24-016

 24-0486 A Resolution Approving a Final Plan for Lincoln Prairie by Del Webb
 Subdivision, Phase 3 located south of Wolf's Crossing Road and east of
 Eola Road
 Tracey Vacek, Senior Planner - City of Aurora, presented regarding this item.
 Ken Schroth, Director of Public Works and City Engineer - City of Aurora, presented
 regarding this item.

 This P&D Resolution was finalized (appealable).
 PDFNL 24-017

 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met on August 15, 2024 and Reviewed the Following Items:

 24-0555 A Resolution authorizing the City to accept a grant award of $52,592.89
 from the FY25 Violent Crime Intelligence Task Force FOID Grant.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final August 20, 2024



 24-0559 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 3 Construction Engineering
 Services Agreement with Thomas Engineering Group, LLC in the not to
 exceed amount of $201,635.00, and the appropriation of $530,000.00 of
 MFT Funds for the Indian Trail Resurfacing Project.
 Ken Schroth, Director of Public Works and City Engineer - City of Aurora, responded
 to questions regarding this item.
 (PLACED ON CONSENT AGENDA)


 24-0560 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 3 Construction Engineering
 Services Agreement with Civiltech Engineering, Inc. in the not to exceed
 amount of $166,718.00, and the appropriation of $460,000.00 of MFT
 Funds for the Ashland Avenue Resurfacing Project.
 (PLACED ON CONSENT AGENDA)


 24-0561 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 3 Construction Engineering
 Services Agreement with Strand Associates, Inc. in the not to exceed
 amount of $98,910.00, and the appropriation of $280,000.00 of MFT
 Funds for the Liberty Street Resurfacing Project.
 (PLACED ON CONSENT AGENDA)


 24-0562 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 3 Construction Engineering
 Services Agreement with HR Green, Inc. in the not to exceed amount of
 $138,503.00, and the appropriation of $480,000.00 of MFT Funds for the
 Prairie Street Resurfacing Project.
 (PLACED ON CONSENT AGENDA)


 24-0565 A Resolution authorizing the procurement of an additional fleet vehicle,
 for the Aurora Police Department, in amount not to exceed $60,000.00.
 (PLACED ON UNFINISHED BUSINESS)


 24-0578 A Resolution authorizing the City to accept a grant award of $101,790
 under a grant agreement between the Illinois Environmental Protection
 Agency Office of Energy and the City of Aurora.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final August 20, 2024



 24-0597 A Resolution authorizing the City Treasurer to accept on behalf of the City
 a donation in the amount of $30,000 from the Huntington Foundation for
 the Financial Empowerment Center.
 (PLACED ON CONSENT AGENDA)


 24-0598 A Resolution authorizing the City to accept an Energy Efficiency Incentive
 in the amount of up to $19,849.00 from ComEd for energy conservation
 measures incorporated into the design and construction of the new
 Public Works Facility
 Ken Schroth, Director of Public Works and City Engineer - City of Aurora, responded
 to questions regarding this item.
 (PLACED ON CONSENT AGENDA)


 24-0601 A Resolution authorizing revisions to the Finish Line Grant Program
 administered by Invest Aurora.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Meeting Scheduled for
 August 13, 2024 was Cancelled.

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On August 12, 2024 and Reviewed
 the Following Items:

 24-0423 A Resolution authorizing the renewal of an upgraded Executive
 Programs Membership Basic and Leadership Team Service for IT
 Research and Advisory Services from Gartner, Inc. for a three-year term.
 (PLACED ON UNFINISHED BUSINESS)


 24-0503 A Resolution authorizing acceptance of the low bid from Lite
 Construction, Inc. to perform building renovations to the structure located
 at 745 Aurora Avenue, for $662,700.00, with a ten percent (10%)
 contingency of $66,270.00.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final August 20, 2024



 24-0583 A Resolution authorizing the Mayor to sign and execute the License for
 Underground Pipelines, Cables, and Conduits with Wisconsin Central
 Ltd. (WCL) as part of the Keating Drive Water Main Improvements
 (R24-250).
 (PLACED ON CONSENT AGENDA)


 24-0584 A Resolution authorizing the Director of Purchasing to execute an
 agreement with Leopardo Construction, Inc. of Hoffman Estates, IL in the
 amount of $3,923,750 with a 10% contingency for the construction of
 three new Fire Stations
 Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions
 regarding this item.
 Chris Minick, Chief Financial Officer - City of Aurora, responded to questions regarding
 this item.
 (PLACED ON UNFINISHED BUSINESS)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Meeting Scheduled for August
 6, 2024 was Cancelled.

 NEW BUSINESS

 24-0614 A motion authorizing and directing the Chief Human Resources Officer to
 execute a settlement agreement on behalf of the City in Workers
 Compensation Claim 22Q05I559023
 (PLACED ON CONSENT AGENDA)


 24-0619 A Resolution Granting the Advice and Consent of the City Council to the
 Mayor's Appointment of Alderpersons to its Standing Committees and
 Designation of the Chairpersons and Vice-Chairpersons thereof.
 (PLACED ON CONSENT AGENDA)


 ALDERMAN'S CORNER

 Alderman Tolliver presented an update on Ward 7 events.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final August 20, 2024



 CLOSED SESSION

 A motion was made by Alderwoman Smith and seconded by Alderman Franco
 to enter into Closed Session and thereafter adjourn this Committee of the
 Whole meeting with no further final action or public business to take place.

 The motion carried by the following vote and the Closed Session meeting was
 held pursuant to 5 ILCS 120/2(c)(11) and 5 ILCS 120/2(c)(5) to discuss actual,
 probable or imminent litigation and the purchase or lease of real property for
 the use of the public body.

 Aye: 12 - Alderwoman Garza, Alderman Barreiro, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver,
 Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch
 and Alderman Woerman

 ADJOURN

 The Open Session of this Committee of the Whole meeting adjourned to
 Closed Session at 5:50 p.m.

 The Closed Session meeting was called to order at 5:55 p.m. and adjourned at
 6:42 p.m.



 Submitted by:

 ______________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final August 20, 2024



 Any individual requiring language translation and/or with a disability requesting a
 reasonable accommodation in order to participate in a public meeting should contact
 the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The
 City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois,
 via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort
 will be made to allow for meeting participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y
 solicite una adaptación razonable para poder participar en una junta pública, debe
 comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la
 junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en
 persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por
 correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la
 participación en la junta.




City of Aurora Page 7