SECA Commission — Naperville, IL
Date: 2024-01-17

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 SECA Commission

Wednesday, January 17, 2024 6:00 PM Meetings Rooms A&B




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
1. 24-0058 Approve the SECA Commission meeting minutes of December 7, 2023


E. NEW BUSINESS:
1. 24-0059 Reschedule the January SECA Bootcamp to second quarter 2024

2. 24-0060 Revise the CY24 unified funding recommendation due to an event
 cancelation
3. 24-0061 Review the CY24 SECA Grant Fund application/approval process and
 discuss potential changes for CY25

F. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 1 Printed on 1/12/2024

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




Meeting Minutes - Final

Wednesday, January 17, 2024

 6:00 PM



 Meetings Rooms A&B



  SECA Commission
SECA Commission Meeting Minutes - Final January 17, 2024


A. CALL TO ORDER:

 Chairman Brodhead called the meeting to order at 6:02 PM.

B. ROLL CALL:
 Present 8- Judith Brodhead, Nancy Chen, Natalia Dagenhart, Rich Gannon, Shannon Greene
 Robb, Allison Longenbaugh, Lai So, and Arthur Zards
 Absent 4- Vasavi Chakka, Tom Miers, Kader Sakkaria, and David Scriven-Young




 Also present: Miranda Barfuss, Community Grants Coordinator; Rafaella
 Giaquinto, Student Representative; Devina Das, Student Representative

C. PUBLIC FORUM:

 None

D. OLD BUSINESS:

1. Approve the SECA Commission meeting minutes of December 7, 2023
 Attachments: SECA Commission Meeting Minutes DRAFT 12-07-23

 Commissioner Greene Robb made a motion to approve the SECA Commission
 meeting minutes of December 7, 2023, seconded by Chen. The motion carried by
 a voice vote.

E. NEW BUSINESS:

1. Reschedule the January SECA Bootcamp to second quarter 2024

 Zards reported that the SECA Bootcamp scheduled for Saturday, January 20,
 2024 was canceled due to low registration numbers and suggested
 strengthening the marketing. Commissioners discussed who is leading the
 event, staff and Commissioner responsibilities, marketing plans, and the overall
 purpose of the bootcamp.

 Greene Robb made a motion to table the agenda item until the February
 meeting to allow additional time for offline planning discussions. Motion failed for
 lack of a second.

 Commissioners discussed combining the bootcamp with the special events
 seminar in February or the SECA mandatory pre-application meeting(s) in
 August/September. Commissioners agreed to resume in-person SECA
 pre-application meeting(s), boosting the marketing of the meetings and
 providing additional content to attendees. The first portion of the meeting(s) will
 be mandatory, providing a review of the SECA application process, guidelines
 and restrictions. The second portion will be optional, providing breakout
 networking discussions on sponsorship, marketing, and grant writing. Barfuss

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SECA Commission Meeting Minutes - Final January 17, 2024

 agreed to provide web and press release samples showing how the SECA
 pre-application meetings have been promoted at the next meeting.

2. Revise the CY24 unified funding recommendation due to an event cancelation

 Barfuss reported that DuPagePads has canceled Old Naperville Days leaving
 $13,500 of recommended funding to reallocate. Commissioners discussed
 dividing the funding proportionally across applicants, adding additional funding
 for several applicants and setting aside the money for public art requests that
 arise throughout the year.


 Commissioner Zards made a motion to add the $13,500 funding recommended for
 Old Naperville Days to the $10,000 funding set aside for public art requests that
 arise throughout the year, seconded by Greene Robb. The motion carried by a
 voice vote.

3. Review the CY24 SECA Grant Fund application/approval process and discuss potential
 changes for CY25
 Commissioners discussed receiving public comment from applicants at the
 meeting prior to the unified recommendation meeting vs. scoring applications
 without input. Commissioners agreed that having the opportunity to ask
 applicants questions in-person is helpful to the allocation process and the
 meeting also allows Commissioners to discuss applications with each other
 before submitting their individual recommendations. Commissioners agreed
 that the meeting will be maintained and applicants’ attendance will be strongly
 encouraged.

 Commissioners discussed categorizing “trade fairs” as special events and the
 appropriateness of funding them. Commissioners agreed that differentiating a
 trade fair from a special event with vendors is too difficult and future funding
 decisions will continue to be made on an individual basis.

 Commissioners discussed requiring display of the SECA Grant Fund Program
 logo for funded projects and agreed to make the display of the logo mandatory.

 Commissioners discussed reviewing how the initial SECA mission to provide
 seed money for new events has evolved and specifically highlighted continuing
 funding for long-time established events, whether events without city services
 are penalized with lower funding, whether organizations that request larger
 funding amounts are at an advantage, whether SECA should fund organizations
 who donate the proceeds of their events to other organizations, and the history
 of City obligations. No action was decided.

 Commissioners discussed capping the number of consecutive years applicants
 can receive funding, several long-time established events, and the ways in
 which implementing a cap may impact the SECA process. Commissioners
 agreed not to implement a cap at this time.




 Chen discussed the recent approval of a public art piece for the Day of the
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SECA Commission Meeting Minutes - Final January 17, 2024

 Dead and stated that the application process was not followed. Brodhead
 clarified that no funding was allocated for the piece and that the Naperville
 Public Library asked the Commission for input. The commissioners agreed that
 any public art piece funded by SECA would go through the approved public art
 application process .

F. ADJOURNMENT:
 Commissioner So made a motion to adjourn the SECA Commission meeting of
 January 17, 2024 at 7:49 PM, seconded by Commissioner Chen. The motion
 carried by a voice vote.




 /S/ Miranda Barfuss
 Miranda Barfuss
 Community Grants Coordinator




City of Naperville Page 3 Printed on 2/26/2024