Committee of the Whole — Aurora, IL
Date: 2023-11-07

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 November 07, 2023
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, OCTOBER 17, 2023 COMMITTEE OF THE WHOLE
 MEETING
 23-0854 Approval of the Minutes of the Tuesday, October 17, 2023, Committee of the
 Whole Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning, and Economic Development Committee meeting scheduled for
 October 25, 2023 was cancelled.
 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On October 26, 2023 and Reviewed the Following Items:

 23-0840 A Resolution authorizing the execution of real estate contracts to purchase
 properties and appropriating REBUILD Illinois Bond Funds required for the Indian
 Trail Signal Modernization and Resurfacing (Edgelawn to Highland) Project in the
 amount of $23,600.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0857 A Resolution authorizing the Director of Purchasing to increase a Purchase Order
 with Oxie Valley Electric Supply to an amount not to exceed $70,000 for supplies
 needed for the Electrical Division.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 1 Printed on 11/3/2023
Committee of the Whole Agenda - Final November 7, 2023


 23-0859 A Resolution authorizing the City to accept a grant award of $85,630.00 from the
 Illinois Attorney General's Office as part of the Attorney General's Organized Retail
 Crime Grant Program.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0865 A Resolution updating the snow parking violation fee pertaining to Chapter 27,
 Sec. 27-8 “Fees, Fines and Penalties” of the City of Aurora Code of Ordinances
 Entitled "Motor Vehicles and Traffic".
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 The Finance Committee also had Special Finance Committee meetings on October
 17, 2023, October 19, 2023, October 24, 2023, November 1, 2023 and November 2,
 2023, to discuss and review the Proposed 2024 City Budget.
 At the Special Finance Committee Meeting on November 1, 2023, the Finance
 Committee Also Reviewed the Following Item:
 23-0855 An Ordinance pertaining to the paid leave policies and practices applicable to
 employees of the City.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On October 24, 2023
 and Reviewed the Following Items:
 23-0769 A Resolution authorizing the Director of Purchasing to purchase fire hose from Air
 One Equipment of South Elgin IL for the amount of $177,223.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure and Technology Committee Met On October 23, 2023 and there
 were no items advanced to Committee of the Whole.
 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On October 17, 2023 and
 Reviewed the Following Items:
 23-0416 A Resolution approving the Invest Aurora and Ward 3 Façade and Site
 Improvement Grant Program.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0512 A Resolution authorizing a two-year grant program in the amount of $50,000.00
 per year in partnership with Rebuilding Together Aurora (RTA) and The Neighbor
 Project to assist qualified residents with projects in the Third Ward.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

City of Aurora Page 2 Printed on 11/3/2023
Committee of the Whole Agenda - Final November 7, 2023


 23-0800 An Ordinance Amending Chapter 8 - Division 8-IV-1 Pertaining to Amusement
 Devices Generally.
 COMMITTEE FORWARDED ITEM TO THE COMMITTEE OF THE WHOLE MEETING
 WITH NO RECOMMENDATION: 4-0

 23-0801 An Ordinance Amending Chapter 8 - Article 8-IV, Division 8-IV-5 Pertaining to
 Video Gaming.
 COMMITTEE FORWARDED ITEM TO THE COMMITTEE OF THE WHOLE MEETING
 WITH NO RECOMMENDATION: 4-0

 23-0803 An Ordinance Amending Chapter 29 - Article 29-IV, Division 29-IV-2 Pertaining to
 Gambling.
 COMMITTEE FORWARDED ITEM TO THE COMMITTEE OF THE WHOLE MEETING
 WITH NO RECOMMENDATION: 4-0

 23-0806 An Ordinance Amending Chapter 8 - Division 8-IV-6 Pertaining to Video Gaming.

 COMMITTEE FORWARDED ITEM TO THE COMMITTEE OF THE WHOLE MEETING
 WITH NO RECOMMENDATION: 4-0

 23-0815 A Resolution approving the appointment of Michael Zepeda to the Aurora
 Veteran's Advisory Board.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 23-0817 A Resolution appointing three inaugural members Daryl Silberman, Tiffany Hall
 and Alvin Watkins for a three-year term to the Music, Events and Entertainment
 Commission (MEE).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0818 An Ordinance amending Chapter 2, Sec. 2-491 "Music, Events and Entertainment
 Commission".
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0835 A Resolution appointing four inaugural members Didi Foley, Michael Summers,
 Alex Benitez and Braden Smith for a two-year term to the Music, Events and
 Entertainment Commission (MEE).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0837 A Resolution appointing four inaugural members John Sargent, Nina Arme Rosa,
 William Small Jr. and Aaron Lechuga for a one-year term to the Music, Events and
 Entertainment Commission (MEE).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0843 An Ordinance amending Chapter 27, section 27-168, Stopping, Standing or
 Parking Prohibited.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 3 Printed on 11/3/2023
Committee of the Whole Agenda - Final November 7, 2023


 NEW BUSINESS

 23-0892 A motion authorizing and directing the Chief Human Resources Officer to execute
 a settlement agreement on behalf of the City in Workers Compensation Claim
 #189999617-001.
 23-0903 A Resolution authorizing an agreement for a three-year subscription with two
 option years for a complete website redesign and existing digital services from
 Granicus, Denver, CO for a total amount of $1,277,459.69.

 STAFF REPORT

 23-0449 Grand Army of the Republic (GAR) Update

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4 Printed on 11/3/2023

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 November 07, 2023
 5:00 PM




 Members of the public wishing to provide public comment for this meeting must
 be physically present at the meeting and registered to speak prior to the meeting
 being called to order. Please call the City Clerk's Office at (630) 256-3070 with
 questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:05 p.m. and the roll was called.

 Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Mike Saville, Alderman
 Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg,
 Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron
 Woerman, and Mayor Richard Irvin
 Absent 1 - Alderman Carl Franco


 MINUTES OF THE TUESDAY, OCTOBER 17, 2023 COMMITTEE OF THE WHOLE
 MEETING

 23-0854 Approval of the Minutes of the Tuesday, October 17, 2023, Committee
 of the Whole Meeting.
 A motion was made by Alderwoman Garza and seconded by Alderwoman
 Smith to approve the minutes as presented. The motion carried by voice vote.


 MAYOR’S REPORT

 Mayor Irvin led a moment of silence in honor of the lives that have been lost in
 the ongoing war between Israel and Hamas that began October 7, 2023.
 Leaders of the Aurora Jewish and Muslim Communities presented a combined
 Invocation.


 PUBLIC COMMENT

 There were no members of the public present and wishing to make comments
 to the Committee of the Whole.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final November 7, 2023



 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning, and Economic Development Committee meeting scheduled
 for October 25, 2023 was cancelled.

 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On October 26, 2023 and Reviewed the Following
 Items:

 23-0840 A Resolution authorizing the execution of real estate contracts to
 purchase properties and appropriating REBUILD Illinois Bond Funds
 required for the Indian Trail Signal Modernization and Resurfacing
 (Edgelawn to Highland) Project in the amount of $23,600.00.
 (PLACED ON CONSENT AGENDA)


 23-0857 A Resolution authorizing the Director of Purchasing to increase a
 Purchase Order with Oxie Valley Electric Supply to an amount not to
 exceed $70,000 for supplies needed for the Electrical Division.
 (PLACED ON CONSENT AGENDA)


 23-0859 A Resolution authorizing the City to accept a grant award of
 $85,630.00 from the Illinois Attorney General's Office as part of the
 Attorney General's Organized Retail Crime Grant Program.
 (PLACED ON CONSENT AGENDA)


 23-0865 A Resolution updating the snow parking violation fee pertaining to
 Chapter 27, Sec. 27-8 “Fees, Fines and Penalties” of the City of
 Aurora Code of Ordinances Entitled "Motor Vehicles and Traffic".
 Ruthy Harris, Property Standards Manager - City of Aurora, presented and
 responded to questions regarding this item.
 Alex Voigt, Deputy Chief of Staff - City of Aurora, presented and responded to
 questions regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


 The Finance Committee also had Special Finance Committee meetings on
 October 17, 2023, October 19, 2023, October 24, 2023, November 1, 2023 and
 November 2, 2023, to discuss and review the Proposed 2024 City Budget.

 At the Special Finance Committee Meeting on November 1, 2023, the Finance
 Committee Also Reviewed the Following Item:


City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final November 7, 2023



 23-0855 An Ordinance pertaining to the paid leave policies and practices
 applicable to employees of the City.
 Rick Veenstra, Corporation Counsel - responded to questions regarding this item.

 (PLACED ON UNFINISHED BUSINESS)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On October 24,
 2023 and Reviewed the Following Items:

 23-0769 A Resolution authorizing the Director of Purchasing to purchase fire
 hose from Air One Equipment of South Elgin IL for the amount of
 $177,223.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure and Technology Committee Met On October 23, 2023 and there
 were no items advanced to Committee of the Whole.

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE


 The Rules, Administration and Procedure Committee Met On October 17, 2023
 and Reviewed the Following Items:

 23-0416 A Resolution approving the Invest Aurora and Ward 3 Façade and
 Site Improvement Grant Program.
 City of Aurora Ward 3 Alderman Ted Mesiacos spoke briefly regarding this item.

 This item was approved for placement on the Consent Agenda with amendments as
 discussed.
 (PLACED ON CONSENT AGENDA)


 23-0512 A Resolution authorizing a two-year grant program in the amount of
 $50,000.00 per year in partnership with Rebuilding Together Aurora
 (RTA) and The Neighbor Project to assist qualified residents with
 projects in the Third Ward.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final November 7, 2023



 23-0800 An Ordinance Amending Chapter 8 - Division 8-IV-1 Pertaining to
 Amusement Devices Generally.
 Alderman Woerman recused himself from discussion on this item and left the room
 during the presentation and discussion on this item.

 (PLACED ON UNFINISHED BUSINESS)


 23-0801 An Ordinance Amending Chapter 8 - Article 8-IV, Division 8-IV-5
 Pertaining to Video Gaming.
 Alderman Woerman recused himself from discussion on this item and left the room
 during the presentation and discussion on this item.

 (PLACED ON UNFINISHED BUSINESS)


 23-0803 An Ordinance Amending Chapter 29 - Article 29-IV, Division 29-IV-2
 Pertaining to Gambling.
 Alderman Woerman recused himself from discussion on this item and left the room
 during the presentation and discussion on this item.

 Alex Voigt, Deputy Chief of Staff - City of Aurora, presented and responded to
 questions regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


 23-0806 An Ordinance Amending Chapter 8 - Division 8-IV-6 Pertaining to
 Video Gaming.
 Alderman Woerman recused himself from discussion on this item and left the room
 during the presentation and discussion on this item.
 (PLACED ON UNFINISHED BUSINESS)


 23-0815 A Resolution approving the appointment of Michael Zepeda to the
 Aurora Veteran's Advisory Board.
 (PLACED ON CONSENT AGENDA)


 23-0817 A Resolution appointing three inaugural members Daryl Silberman,
 Tiffany Hall and Alvin Watkins for a three-year term to the Music,
 Events and Entertainment Commission (MEE).
 (PLACED ON CONSENT AGENDA)


 23-0818 An Ordinance amending Chapter 2, Sec. 2-491 "Music, Events and
 Entertainment Commission".
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final November 7, 2023



 23-0835 A Resolution appointing four inaugural members Didi Foley, Michael
 Summers, Alex Benitez and Braden Smith for a two-year term to the
 Music, Events and Entertainment Commission (MEE).
 (PLACED ON CONSENT AGENDA)


 23-0837 A Resolution appointing four inaugural members John Sargent, Nina
 Arme Rosa, William Small Jr. and Aaron Lechuga for a one-year term
 to the Music, Events and Entertainment Commission (MEE).
 (PLACED ON CONSENT AGENDA)


 23-0843 An Ordinance amending Chapter 27, section 27-168, Stopping,
 Standing or Parking Prohibited.
 (PLACED ON CONSENT AGENDA)


 NEW BUSINESS

 23-0892 A motion authorizing and directing the Chief Human Resources Officer
 to execute a settlement agreement on behalf of the City in Workers
 Compensation Claim #189999617-001.
 (PLACED ON CONSENT AGENDA)


 23-0903 A Resolution authorizing an agreement for a three-year subscription
 with two option years for a complete website redesign and existing
 digital services from Granicus, Denver, CO for a total amount of
 $1,277,459.69.
 Tony Martinez, Director of Communications - City of Aurora, presented and
 responded to questions regarding this item.
 (PLACED ON CONSENT AGENDA)


 STAFF REPORT

 23-0449 Grand Army of the Republic (GAR) Update

 Eric Pry, Curator of the Grand Army of the Republic (GAR) Military Museum - City of
 Aurora, presented an update on the GAR Military Museum.
 (INFORMATION ONLY)


 CLOSED SESSION

 There was no need for a Closed Session at this meeting.




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Committee of the Whole Meeting Minutes - Final November 7, 2023



 ADJOURN

 A motion was made by Alderwoman Smith and seconded by Alderman Llamas
 to adjourn this meeting. The motion carried by voice vote and the meeting
 adjourned at 6:40 p.m.

 Submitted by:

 _____________________________________
 Jennifer Stallings, City Clerk


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF
 A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY
 ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL
 ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING.
 MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL
 RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY
 OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND
 LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order
 to participate in a public meeting should contact the City Clerk’s Office at least
 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be
 reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at
 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to
 allow for meeting participation.




City of Aurora Page 6