SECA Commission — Naperville, IL
Date: 2018-02-05

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 SECA Commission

Monday, February 5, 2018 5:00 PM NEU




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
1. 18-118 Approve the Regular SECA Commission Meeting Minutes of January 17,
 2018.
 Attachments: Wehrli Meeting Handout
 Final CY18 SECA Commission Unified Recommendations
 MeetingMinutes01-Feb-2018-02-42-38


E. NEW BUSINESS:
1. 18-041B Provide direction on topics for the Comprehensive SECA Grant Fund
 Review Workshop scheduled for February 26, 2018.

F. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 1 Printed on 2/1/2018

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 SECA Commission


Monday, February 5, 2018 5:00 PM NEU


 A. CALL TO ORDER:

 Chairmen Grimes called the meeting to order at 5:00 p.m.

B. ROLL CALL:



 Staff present: Director - City Clerk, Pam Gallahue; Budget and Administrative
 Services Coordinator, Shebnem Ozkaptan; and Special Events Coordinator,
 Dawn Portner

 Commissioner Clermont (5:04 p.m.), Commissioner Coletta (5:20 p.m.),
 Commissioner Greene Robb, (via phone)

C. PUBLIC FORUM:

 There were no speakers for Public Forum.

D. OLD BUSINESS:

1. Approve the Regular SECA Commission Meeting Minutes of January 17, 2018.
 Attachments: Wehrli Meeting Handout
 Final CY18 SECA Commission Unified Recommendations
 MeetingMinutes01-Feb-2018-02-42-38

 A motion was made by Kearney, seconded by Obarski, to approve the minutes.
 The motion carried by the following vote:

E. NEW BUSINESS:

1. Provide direction on topics for the Comprehensive SECA Grant Fund Review Workshop
 scheduled for February 26, 2018.
 Kovener updated the Commission on the one-on-one meetings with City
 Council members: Gustin, White, Hinterlong, and Coyne where he discussed
 the history of SECA, the process the Commission follows during a normal
 SECA cycle, and the future of SECA.

 Grimes recapped the meeting with the Not-for-Profit group of the Naperville Area

City of Naperville Page 1 Printed on 5/4/2018
SECA Commission Meeting Minutes February 5, 2018

 Chamber of Commerce and discussed the ideas the group had on the future of
 the grant program.

 The Commission finalized the following recommendations for the February 26
 workshop:

 - Moving Ribfest and the Last Fling to City Obligations
 The Commission decided not recommend this change. The Commission would
 like to continue to review both events in the future, similar to the other Special
 Events. The Commission is seeking direction from the City Council on how to
 review and fund both events in the future.

 - Remove the $1.9 million cap on the SECA fund
 With the Special Event costs rising for City Services this reduces the available
 funds for Cultural Amenities, New Initiatives and Capital Projects. The
 Commission is recommending to reinstate the 2% escalator that was removed
 by the City Council in 2014.

 - Developing a point system for the grant applications
 A consistent theme when meeting with our stakeholders was the need to
 develop a scoring criteria for our grant applications. The Commission is
 recommending developing a task force to create a point system. The point
 system, if approved by the City Council would run parallel with the current
 methods the Commissioners use when scoring the grant applications for CY19.
 The Commission would report their findings to the City Council in the fall of
 2018 during their regularly scheduled Workshop, to determine if a scoring
 system would be used in the future.

 - Continuing to offer a diversity of SECA events and programs
 The Commissioners discussed whether to have a variety of events and
 programs each year, or to allocate the SECA funds to either one or several
 large capital projects each year. The Commission likes the diversity of
 experiences SECA offers and will recommend to offer a variety of events and
 programs in the future.

F. ADJOURNMENT:
 A motion was made by Kovener, seconded by McQuillan, to adjourn the SECA
 Commission meeting of February 5, 2018 at 6:53 p.m. The motion carried by the
 following vote:




 /S/ Dawn Portner
 Dawn Portner
 Special Events Coordinator




City of Naperville Page 2 Printed on 5/4/2018