Finance Committee — Aurora, IL
Date: 2020-09-10

Finance Committee Meeting
 City of Aurora Remote Access Only
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final-revised Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Thursday Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 September 10, 2020 Alderman Emmanuel Llamas

 3:00 PM

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
 Phone Number: +1 312-626-6799
 Meeting ID: 813-6114-7758
 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 AGENDA CLERK NO LATER THAN 1:00 PM ON SEPTEMBER 10, 2020 - VIA EMAIL:
 aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
 ALL TELEPHONE NUMBER AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
 PUBLIC.

CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

20-0531 Approval of the 8-27-2020 Finance Committee meeting minutes .

 PUBLIC COMMENT

 AGENDA

20-0538 An Ordinance Deleting Certain Property from the Redevelopment Project Area for
 City of Aurora Downtown Tax Increment Financing District No. 1

20-0293 A Resolution authorizing the execution of a Local Public Agency Agreement for
 Federal Participation with the State of Illinois, the execution of a Phase 3
 Construction Engineering Agreement with Civiltech Engineering, Inc. in the not to
 exceed amount of $174,115.00, and the appropriation of $435,044.00 of
 REBUILD Illinois Bond Funds for the Montgomery Road Bridge Project .

City of Aurora Page 1 Printed on 9/9/2020
Finance Committee Agenda - Final-revised September 10, 2020


20-0475 A Resolution To Award McCarty Park Phase II Improvements Located in Ward 2 to
 BCI Burke.

20-0488 A Resolution authorizing the execution of a Local Public Agency Agreement for
 Federal Participation with the State of Illinois, the execution of a Phase 2 Design
 Engineering Agreement with Alfred Benesch & Company in the not to exceed
 amount of $292,794.00, and the appropriation of $300,000.00 of REBUILD Illinois
 Bond Funds for the Farnsworth Avenue Bridge Project .

20-0508 A Resolution Establishing OAP and Value HSA(HDHP) Health Insurance Plans
 and Rates Effective January 1, 2021 through December 31, 2021 .

20-0512 A Resolution Authorizing a Renewal Agreement with Aetna to Administer a
 Medicare Advantage Plan for Medicare Eligible Retirees for the Period of January
 1, 2021 through December 31, 2021 .
20-0513 A Resolution Establishing Blue Cross Blue Shield Advantage HMO (BCBS) for
 Group Health Care Services for the period of January 1, 2021 through December
 31, 2021.

20-0514 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective January
 1, 2021 to December 31, 2021 .

20-0515 A Resolution Establishing Health and Dental Insurance Monthly Rates of
 Contributions for Pre-Medicare Retirees Effective January 1, 2021 through
 December 31, 2021.

20-0517 A Resolution Authorizing Agreement for Administrative Services with Cigna Health
 and Life Insurance Company (Cigna) for PPO and Value HSA(HDHP) Group
 Health, Prescription Benefits Management (PBM), Flexible Spending, Dental,
 Vision, C.O.B.R.A. and Stop Loss Plan Administration for period January 1, 2021
 through December 31, 2021 .
20-0527 A Resolution approving an Intergovernmental Agreement between the City of
 Aurora, Illinois and Forest Preserve District of Kane County for the Oakhurst
 Forest Preserve and adjacent area in Aurora, IL .

20-0541 A Resolution awarding Restoration Techs Aurora, IL as the 2020-2021 contractor
 for Emergency board up services within the City of Aurora Illinois.

20-0552 A Resolution to Approve payment to Tavarez and Son's Lawn Care for removal of
 junk and trash services through code violation for the remainder of 2020.

20-0556 A Resolution ratifying payment in the amount of $42,849.75 and approving
 additional payments of $105,715.00 to Richland Community College for police
 recruit training, lodging and meals in 2020.




City of Aurora Page 2 Printed on 9/9/2020
Finance Committee Agenda - Final-revised September 10, 2020


20-0557 A Resolution Authorizing the Approval and Execution of a Lease Agreement
 between the City of Aurora and F.H. Paschen for the Lease of Office Space on the
 Second Floor of a City-owned Building located at 1 South Broadway, Aurora,
 Illinois 60505.

20-0548 Public Hearing regarding the creation of the proposed Lake Galena Tax Increment
 Finance District.

20-0549 Public Hearing regarding the creation of the proposed Lincoln Weston Tax
 Increment Finance District .

 HELD

20-0407 A Resolution requesting approval for a FOIA/Public Records Request
 Management software solution that complies with the existing processes/rules and
 is also user friendly.

 MATTERS REFERRED FROM CITY COUNCIL (DISCUSSION ONLY)

20-0469 A Resolution awarding the Job Order Contracting Vendor Services (JOC) for the
 City of Aurora to F.H. Paschen, S.N. Nielsen & Associates, LLC of Chicago, IL.

 CLOSED SESSION

 ADJOURNMENT:

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php
 ]
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 3 Printed on 9/9/2020

Finance Committee
 City of Aurora Meeting Remote Access
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes
 Thursday
 September 10, 2020
 3:00 PM
 Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 Alderman Emmanuel Llamas

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
 Phone Number: +1 312-626-6799
 Meeting ID: 813-6114-7758

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 AGENDA CLERK NO LATER THAN 1:00 PM ON SEPTEMBER 10, 2020 - VIA EMAIL:
 aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
 ALL TELEPHONE NUMBER AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
 PUBLIC.

 CALL TO ORDER:

 Chairperson Bob O'Connor called the meeting to order at 3:00 p.m.


 ROLL CALL

 Present: 4 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl Franco
 and Alderman Scheketa Hart-Burns
 Absent: 1 - Alderman Emmanuel Llamas


 OTHERS PRESENT

 Brian Dahl, Fox Valley Building & Construction Trades Council; Jeff Eckert;
 Susannah Heitger, Crowe, LLP; Leo Wright, F.H. Paschen; Mike Baker,
 Consultant

 City of Aurora: Miguel Flores, IT: Alex Alexandrou, Mayor's Office; Alisia Lewis,
 Human Resources; David Dibo, Economic Development; Giovanni Santana,
 Parks & Recreation; Trevor Dick, Economic Development; Tim Weidner,

City of Aurora Page 1
Finance Committee Meeting Minutes September 10, 2020

 Engineering; Rick Veenstra, Law; Martin Lyons, Finance; Marissa Spencer,
 Law; Jolene Coulter, Purchasing; John Curley, Development Services; Jennifer
 Stallings, City Clerk; Alex Voigt, Mayor's Office; Jim Birchall, Central Services;
 Jason Bauer, Engineering; Jessica Kalal, Law; Ken Schroth, Engineering;
 Cmdr. Mike Doerzaph, APD; Stacey Peterson, Budget; Jeff Anderson, IT; Ruthy
 Harris, Development Services; Alex Minnella, Economic Development; Shelly
 Windett, Aldermen's Office

 APPROVAL OF MINUTES

 20-0531 Approval of the 8-27-2020 Finance Committee meeting minutes .

 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that the minutes be accepted and filed. The motion carried.

 Ayes: 4


 PUBLIC COMMENT

 Brian Dahl, 20-0469


 AGENDA

 20-0538 An Ordinance Deleting Certain Property from the Redevelopment Project
 Area for City of Aurora Downtown Tax Increment Financing District No. 1
 A motion was made by Alderman Franco, seconded by Alderman Hart-Burns,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0557 A Resolution Authorizing the Approval and Execution of a Lease
 Agreement between the City of Aurora and F.H. Paschen for the Lease of
 Office Space on the Second Floor of a City-owned Building located at 1
 South Broadway, Aurora, Illinois 60505 .
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0548 Public Hearing regarding the creation of the proposed Lake Galena Tax
 Increment Finance District .
 A motion was made by Alderman Franco, seconded by Alderman Hart-Burns,
 that this agenda item be recommended for approval (information only). The
 motion carried.

 Ayes: 4


 20-0549 Public Hearing regarding the creation of the proposed Lincoln Weston
 Tax Increment Finance District .

City of Aurora Page 2
Finance Committee Meeting Minutes September 10, 2020


 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval (information only). The
 motion carried.

 Ayes: 4


 20-0293 A Resolution authorizing the execution of a Local Public Agency
 Agreement for Federal Participation with the State of Illinois, the
 execution of a Phase 3 Construction Engineering Agreement with
 Civiltech Engineering, Inc. in the not to exceed amount of $174,115.00,
 and the appropriation of $435,044.00 of REBUILD Illinois Bond Funds for
 the Montgomery Road Bridge Project .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0488 A Resolution authorizing the execution of a Local Public Agency
 Agreement for Federal Participation with the State of Illinois, the
 execution of a Phase 2 Design Engineering Agreement with Alfred
 Benesch & Company in the not to exceed amount of $292,794.00, and
 the appropriation of $300,000.00 of REBUILD Illinois Bond Funds for the
 Farnsworth Avenue Bridge Project .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0527 A Resolution approving an Intergovernmental Agreement between the
 City of Aurora, Illinois and Forest Preserve District of Kane County for the
 Oakhurst Forest Preserve and adjacent area in Aurora, IL .
 A motion was made by Alderman Franco, seconded by Alderman Hart-Burns,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0475 A Resolution To Award McCarty Park Phase II Improvements Located in
 Ward 2 to BCI Burke.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0508 A Resolution Establishing OAP and Value HSA(HDHP) Health Insurance
 Plans and Rates Effective January 1, 2021 through December 31, 2021 .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4

City of Aurora Page 3
Finance Committee Meeting Minutes September 10, 2020



 20-0512 A Resolution Authorizing a Renewal Agreement with Aetna to Administer
 a Medicare Advantage Plan for Medicare Eligible Retirees for the Period
 of January 1, 2021 through December 31, 2021 .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0513 A Resolution Establishing Blue Cross Blue Shield Advantage HMO
 (BCBS) for Group Health Care Services for the period of January 1, 2021
 through December 31, 2021 .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0514 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective
 January 1, 2021 to December 31, 2021 .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0515 A Resolution Establishing Health and Dental Insurance Monthly Rates of
 Contributions for Pre-Medicare Retirees Effective January 1, 2021
 through December 31, 2021 .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0517 A Resolution Authorizing Agreement for Administrative Services with
 Cigna Health and Life Insurance Company (Cigna) for PPO and Value
 HSA(HDHP) Group Health, Prescription Benefits Management (PBM),
 Flexible Spending, Dental, Vision, C.O.B.R.A. and Stop Loss Plan
 Administration for period January 1, 2021 through December 31, 2021 .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0541 A Resolution awarding Restoration Techs Aurora, IL as the 2020-2021
 contractor for Emergency board up services within the City of Aurora
 Illinois.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4

City of Aurora Page 4
Finance Committee Meeting Minutes September 10, 2020



 20-0552 A Resolution to Approve payment to Tavarez and Son's Lawn Care for
 removal of junk and trash services through code violation for the
 remainder of 2020.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0556 A Resolution ratifying payment in the amount of $42,849.75 and
 approving additional payments of $105,715.00 to Richland Community
 College for police recruit training, lodging and meals in 2020.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 HELD

 20-0407 A Resolution requesting approval for a FOIA/Public Records Request
 Management software solution that complies with the existing
 processes/rules and is also user friendly.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 MATTERS REFERRED FROM CITY COUNCIL (DISCUSSION ONLY)

 20-0469 A Resolution awarding the Job Order Contracting Vendor Services
 (JOC) for the City of Aurora to F.H. Paschen, S.N. Nielsen & Associates,
 LLC of Chicago, IL.
 This Resolution was forwarded with no recommendation to the City Council.


 Alderman Hart-Burns left the meeting at 4:45 p.m.


 CLOSED SESSION


 ADJOURNMENT:

 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this meeting be adjourned. The motion carried. Chairperson Bob O'Connor
 adjourned the meeting at 5:13 p.m.

 Ayes: 3




City of Aurora Page 5
Finance Committee Meeting Minutes September 10, 2020



 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php
 ]

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 6