Committee of the Whole — Aurora, IL
Date: 2013-11-19

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final-revised
 Tuesday
 November 19, 2013
 5:00 PM


 ROLL CALL

 MINUTES OF MEETING OF NOVEMBER 5, 2013

 13-00726 Approval of the Minutes of the November 5th, 2013 Committee of the Whole Meeting .


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met on November 14, 2013 and
 Reviewed the Following Items:
 13-00799 An Ordinance granting a Special Use Permit for a Special Purpose
 Recreational Institution (5200) use for a comprehensive aquatic training facility
 located at 3600 Thayer Court, Aurora Illinois, 60504 (ROC Thayer, LLC -
 NA32/2-13.377-SU - TM - Ward 8)
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00812 An Ordinance granting a Special Use Permit Revision for an addition to a
 religious institution use at 1101 Foran Lane Aurora, Illinois, 60506 (Sai
 Samsthan USA - AU16/1-13.443-Su/R - TV/ST - Ward 6)
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00813 A Resolution approving a Final Plat for the Sai Sansthan USA Subdivision on
 5.658 acres located at 1101 Foran Lane, in the City of Aurora, IL. 60506 (Sai
 Samsthan USA - AU16/1-13.466-Fsd - TV/ST - Ward 6) (APPEALABLE)
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 13-00814 An Ordinance Granting a Variance to increase the maximum building height on
 10 acres located at 301 E. Sullivan Road, Aurora, Illinois (Unilock -
 AU10/4-13.408-V - JR - Ward 1)
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 1 Printed on 11/19/2013
Committee of the Whole Agenda - Final-revised November 19, 2013


 13-00801 Resolution Approving a Revision to the Final Plan on Lots 1 and 2 of the
 Oakhurst Center Subdivision to remove previously approved restrictions on the
 use of the Electronic Message Center in the Shopping Center sign on the
 property located at 444 N Eola Road (Oakhurst Center, LLC -
 NA20/3-13.388-Fpn/R - TM - Ward 7) (APPEALABLE)
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 13-00811 Resolution approving a revision to the Final Plan of West Aurora Plaza for the
 addition of a Goodwill retail store at 1925 W Galena Boulevard, Aurora, IL
 (West Aurora Plaza, llc - AU19/2-13.303-Fpn/R - TM - Ward 5) (APPEALABLE)
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On November 12, 2013 and Reviewed the Following
 Items:
 13-00447 Ordinance for the Establishment of a Special Service Area Number 174
 McDonald’s USA, Kane County, in the City of Aurora and Providing for a Public
 Hearing and Other Procedures in Connection Therewith
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00455 Ordinance for the Establishment of a Special Service Area Number 175
 Marmion Campus - Abbey Farms, Kane County, in the City of Aurora and
 Providing for a Public Hearing and Other Procedures in Connection Therewith
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00709 Resolution Requesting Authority to Purchase Seven WatchGuard 4RE In-Car
 Camera Systems for use with the Police Department’s WatchGuard In-Car
 Video System in the Amount not to Exceed $36,000.00
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00770 Resolution Awarding Contracts to Supply Process Chemicals for the Water
 Production Division.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00777 An Ordinance Authorizing the Execution of an Agreement Concerning the
 Granting of a License for use of City Owned Property Located at 329 Plum
 Street (PIN: 15-15-352-055)
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00781 A resolution authorizing the purchase and installation of a communications
 tower at 649 South River St. (Water and Sewer Maintenance Facility).
 Purchases to be made with Sentinel Downers Grove, IL and RA Ubert Yorkville,
 IL. Total project cost of $188,243.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0



City of Aurora Page 2 Printed on 11/19/2013
Committee of the Whole Agenda - Final-revised November 19, 2013


 13-00783 Resolution Accepting an Illinois Housing Development Authority (IHDA) Grant in
 the Amount of $279,300 to Fund a First Time Homebuyer Acquisition and
 Rehabilitation Program and Authorization to Execute Agreements with IHDA
 and the Joseph Corporation to Implement the Program
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00794 Resolution approving and Intergovernmental Agreement with the Illinois
 Department of Transportation for the IL Route 34 Overpass over the Canadian
 National Railroad Tracks and corresponding ordinances for Discharge of Waste
 Restrictions, Parking Restrictions, and Prohibition of Encroachment.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00797 Resolution Authorizing the Mayor and City Clerk to Approve the Local Agency
 Agreement for Federal Participation with the State of Illinois, to Execute the
 Engineering Agreement with Wills Burke Kelsey Associates, Ltd. and to
 Appropriate Motor Fuel Tax Funds for the Sheffer Road Bridge Project
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00800 Resolution Accepting the Bid from Fire Service Inc , St John, Indiana in the
 Amount of $195,246.00 for the Purchase of One 2013 Ford F450 Type I
 Ambulance.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00808 An Ordinance Proposing the Establishment of a Special Service Area Number 172
 Aurora University Kane County in the City of Aurora and Providing for a Public Hearing
 and Other Procedures in Connection Therewith
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00820 Resolution Authorizing the Sale of One (1) 1992 Surplus Fire Apparatus for the
 Fire Department through B & P Fire Apparatus of Aurora, Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00824 A resolution authorizing the purchase and installation of a communications
 tower at 2680 Church Road. (Church Road Water Tower). Purchases to be
 made with Sentinel Downers Grove, IL and RA Ubert Yorkville, IL. Total project
 cost of $169,418.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Met On November 12, 2013 and Reviewed the
 Following Items:
 13-00687 A Traffic Study for the installation of a Handicap Parking Space in front of 411
 Weston Ave. Ward 3, Alderman Mesiacos
 COMMITTEE RECOMMENDED: DENIAL (INFORMATION ONLY) 3-0



City of Aurora Page 3 Printed on 11/19/2013
Committee of the Whole Agenda - Final-revised November 19, 2013


 13-00749 A Traffic Study for Plum Street and N. View Street intersection for possibility of
 four-way STOP signage. Ward 6, Alderman Saville
 COMMITTEE RECOMMENDED: DENIAL (INFORMATION ONLY) 3-0

 13-00786 A Traffic Study for Sixth Avenue between Union Street and Gates Street for
 parking restrictions. Ward 3, Alderman Mesiacos
 COMMITTEE RECOMMENDED: APPROVAL (INFORMATION ONLY) 3-0

 13-00787 A Traffic Study at the Spruce St. and N. Fordham Av. intersection for the
 possibility of installing all-way Stop signage. Ward 4, Alderman Donnell
 COMMITTEE RECOMMENDED: DENIAL (INFORMATION ONLY) 3-0

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Building Grounds & Infrastructure Committee Met on November 12, 2013
 and Reviewed the Following Items:
 13-00758 Resolution Authorizing the Execution of an Amended and Restated Potable
 Water Service Agreement with Calgon Carbon Corporation for the Continued
 Lease of Granular Activated Carbon for the Water Production Division .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00764 Resolution Authorizing a Scheduled Inventory Reagent Replacement Plan with
 the HACH Company for the Water Production Division
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00768 Resolution Authorizing a One-Year Instrumentation Service Agreement with the
 HACH Company for the Water Production Division
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 13-00788 Resolution for acceptance of improvements and waiving the maintenance
 period for the Ogden Avenue Professional Center
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 COMMITTEE OF THE WHOLE RECOMMENDATIONS

 13-00859 A Resolution Appointing James Butler and Reappointing Juan Delatorre , Bob
 McKnight, John Muschler and Joe Toma to the Aurora Veterans Advisory
 Council

13-00862 A Resolution Authorizing the Execution of A Parking Access Agreement
 Between the City of Aurora and Simon/Chelsea Chicago Development LLC, for
 Use of City Owned Property at 2500-02 North Farnsworth Avenue




City of Aurora Page 4 Printed on 11/19/2013
Committee of the Whole Agenda - Final-revised November 19, 2013


 REQUESTS AND REFERRALS

 13-00856 AU13/1-13.078-M - Plat of Dedication for right-of-way dedication of Farnsworth
 Avenue and easements located at 1185 N. Farnsworth Avenue by
 MCDONALDS CORPORATION (Ward 1 - JR/ST)

 AU13/1-13.483-M - Easement Agreement for a temporary construction
 easement at 1185 N. Farnsworth Avenue by MCDONALDS CORPORATION
 (Ward 1 - JR)

ADJOURN

CLOSED SESSION




City of Aurora Page 5 Printed on 11/19/2013

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 November 19, 2013
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:09 by Mayor
 Weisner, and the Roll was called.
 Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John
 Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman
 Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson,
 Alderman Richard Irvin, and Alderman Bob O'Connor

 MINUTES OF MEETING OF NOVEMBER 5, 2013

 13-00726 Approval of the Minutes of the November 5th, 2013 Committee of the Whole
 Meeting.
 Alderman Saville moved, seconded by Alderman Hart-Burns, to approve the
 minutes of the Council Meeting held on November 5, 2013. Motion carried.

 Aye: 11 - Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman
 Peters, Alderman Saville, Alderman Hart-Burns, Alderman Mervine,
 Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman
 O'Connor

 Abstain: 1- Alderman Bohman


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 13-00799 An Ordinance granting a Special Use Permit for a Special Purpose
 Recreational Institution (5200) use for a comprehensive aquatic
 training facility located at 3600 Thayer Court, Aurora Illinois, 60504
 (ROC Thayer, LLC - NA32/2-13.377-SU - TM - Ward 8)
 Petitioner Jim Gosselin, with Swim Labs, spoke briefly about this item - the
 development of a 23,000 square foot aquatic facility, with a pro shop in it.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final November 19, 2013



 13-00812 An Ordinance granting a Special Use Permit Revision for an addition
 to a religious institution use at 1101 Foran Lane Aurora, Illinois, 60506
 (Sai Samsthan USA - AU16/1-13.443-Su/R - TV/ST - Ward 6)
 Alderman Saville introduced this item, which is related to item #13-00813.
 Petitioners Nagi Konery and Thakor Patel spoke briefly about this item - the
 construction of an addition to the existing religious institution located at 1101 Foran
 Ln.
 (PLACED ON CONSENT AGENDA)


 13-00813 A Resolution approving a Final Plat for the Sai Sansthan USA
 Subdivision on 5.658 acres located at 1101 Foran Lane, in the City of
 Aurora, IL. 60506 (Sai Samsthan USA - AU16/1-13.466-Fsd - TV/ST -
 Ward 6) (APPEALABLE)
 (INFORMATION ONLY)


 13-00814 An Ordinance Granting a Variance to increase the maximum building
 height on 10 acres located at 301 E. Sullivan Road, Aurora, Illinois
 (Unilock - AU10/4-13.408-V - JR - Ward 1)
 Project architect John Swierk (DDCA architects) spoke briefly about this item, and
 explained the project involves raising the height of a portion of the building to put new
 equipment.

 (PLACED ON CONSENT AGENDA)


 13-00801 Resolution Approving a Revision to the Final Plan on Lots 1 and 2 of
 the Oakhurst Center Subdivision to remove previously approved
 restrictions on the use of the Electronic Message Center in the
 Shopping Center sign on the property located at 444 N Eola Road
 (Oakhurst Center, LLC - NA20/3-13.388-Fpn/R - TM - Ward 7)
 (APPEALABLE)
 (INFORMATION ONLY)


 13-00811 Resolution approving a revision to the Final Plan of West Aurora Plaza
 for the addition of a Goodwill retail store at 1925 W Galena Boulevard,
 Aurora, IL (West Aurora Plaza, llc - AU19/2-13.303-Fpn/R - TM - Ward
 5) (APPEALABLE)
 Jeff Grahl, representing the owner of the property and Goodwill Industries spoke
 briefly about this item, which involves demolishing the laundromat in the West Aurora
 Plaza, and making some modifications to accomodate a Goodwill retail store. Mr.
 Grahl stated they hope to generate 40 to 50 new jobs for the community.
 (INFORMATION ONLY)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final November 19, 2013



 FINANCE COMMITTEE RECOMMENDATIONS

 13-00447 Ordinance for the Establishment of a Special Service Area Number
 174 McDonald’s USA, Kane County, in the City of Aurora and
 Providing for a Public Hearing and Other Procedures in Connection
 Therewith
 (PLACED ON UNFINISHED BUSINESS)


 13-00455 Ordinance for the Establishment of a Special Service Area Number
 175 Marmion Campus - Abbey Farms, Kane County, in the City of
 Aurora and Providing for a Public Hearing and Other Procedures in
 Connection Therewith
 (PLACED ON UNFINISHED BUSINESS)


 13-00709 Resolution Requesting Authority to Purchase Seven WatchGuard 4RE
 In-Car Camera Systems for use with the Police Department’s
 WatchGuard In-Car Video System in the Amount not to Exceed
 $36,000.00
 (PLACED ON CONSENT AGENDA)


 13-00770 Resolution Awarding Contracts to Supply Process Chemicals for the
 Water Production Division.
 (PLACED ON CONSENT AGENDA)


 13-00777 An Ordinance Authorizing the Execution of an Agreement Concerning
 the Granting of a License for use of City Owned Property Located at
 329 Plum Street (PIN: 15-15-352-055)
 (PLACED ON CONSENT AGENDA)


 13-00781 A resolution authorizing the purchase and installation of a
 communications tower at 649 South River St. (Water and Sewer
 Maintenance Facility). Purchases to be made with Sentinel Downers
 Grove, IL and RA Ubert Yorkville, IL. Total project cost of $188,243.00.
 Ted Beck spoke briefly about this item. Beck said this if for the purchase and
 installation of a public safety tower, and that the placement on city property (649 S.
 River St.) would provide great coverage around a stretch of the river with twists and
 turns, which is now a weak signal area.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final November 19, 2013



 13-00783 Resolution Accepting an Illinois Housing Development Authority (IHDA)
 Grant in the Amount of $279,300 to Fund a First Time Homebuyer
 Acquisition and Rehabilitation Program and Authorization to Execute
 Agreements with IHDA and the Joseph Corporation to Implement the
 Program
 Jeff McLaughling, with Neighborhood Redevelopment, spoke about this item.
 McLaughling explained that if we accept the IHDA grant, and obtain authorization to
 execute agreements with IHDA, we will be able to help up to ten(10) households
 purchase and rehab their first home over the next two(2) years.

 (PLACED ON CONSENT AGENDA)


 13-00794 Resolution approving and Intergovernmental Agreement with the
 Illinois Department of Transportation for the IL Route 34 Overpass over
 the Canadian National Railroad Tracks and corresponding ordinances
 for Discharge of Waste Restrictions, Parking Restrictions, and
 Prohibition of Encroachment.
 (PLACED ON CONSENT AGENDA)


 13-00797 Resolution Authorizing the Mayor and City Clerk to Approve the Local
 Agency Agreement for Federal Participation with the State of Illinois, to
 Execute the Engineering Agreement with Wills Burke Kelsey
 Associates, Ltd. and to Appropriate Motor Fuel Tax Funds for the
 Sheffer Road Bridge Project
 (PLACED ON CONSENT AGENDA)


 13-00800 Resolution Accepting the Bid from Fire Service Inc , St John, Indiana
 in the Amount of $195,246.00 for the Purchase of One 2013 Ford
 F450 Type I Ambulance.
 (PLACED ON CONSENT AGENDA)


 13-00808 An Ordinance Proposing the Establishment of a Special Service Area
 Number 172 Aurora University Kane County in the City of Aurora and
 Providing for a Public Hearing and Other Procedures in Connection
 Therewith
 (PLACED ON UNFINISHED BUSINESS)


 13-00820 Resolution Authorizing the Sale of One (1) 1992 Surplus Fire
 Apparatus for the Fire Department through B & P Fire Apparatus of
 Aurora, Illinois.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final November 19, 2013



 13-00824 A resolution authorizing the purchase and installation of a
 communications tower at 2680 Church Road. (Church Road Water
 Tower). Purchases to be made with Sentinel Downers Grove, IL and
 RA Ubert Yorkville, IL. Total project cost of $169,418.00.
 Chief Technology Officer Ted Beck spoke briefly about this item . The purchase and
 installation of a communications tower at 2680 Church Rd will allow improved
 coverage for public safety equipment, and will support economic development as an
 extension to the fiberoptic network we have in the area. Mr. Beck said it is projected
 to have both towers (13-824 and 13-781) built before the end of the year.

 (PLACED ON CONSENT AGENDA)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 13-00687 A Traffic Study for the installation of a Handicap Parking Space in front
 of 411 Weston Ave. Ward 3, Alderman Mesiacos
 (INFORMATION ONLY)


 13-00749 A Traffic Study for Plum Street and N. View Street intersection for
 possibility of four-way STOP signage. Ward 6, Alderman Saville
 (INFORMATION ONLY)


 13-00786 A Traffic Study for Sixth Avenue between Union Street and Gates
 Street for parking restrictions. Ward 3, Alderman Mesiacos
 (INFORMATION ONLY)


 13-00787 A Traffic Study at the Spruce St. and N. Fordham Av. intersection for
 the possibility of installing all-way Stop signage. Ward 4, Alderman
 Donnell
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 13-00758 Resolution Authorizing the Execution of an Amended and Restated
 Potable Water Service Agreement with Calgon Carbon Corporation for
 the Continued Lease of Granular Activated Carbon for the Water
 Production Division.
 Superintendent of Water Production Dave Schumacher spoke about this item .
 Schumacher explained that the amended agreement would include options for virgin
 and reactivated GAC, which could offer considerable cost savings.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final November 19, 2013



 13-00764 Resolution Authorizing a Scheduled Inventory Reagent Replacement
 Plan with the HACH Company for the Water Production Division
 (PLACED ON CONSENT AGENDA)


 13-00768 Resolution Authorizing a One-Year Instrumentation Service Agreement
 with the HACH Company for the Water Production Division
 (PLACED ON CONSENT AGENDA)


 13-00788 Resolution for acceptance of improvements and waiving the
 maintenance period for the Ogden Avenue Professional Center
 This Resolution was returned to the Building Grounds & Infrastructure
 Committee.


 COMMITTEE OF THE WHOLE RECOMMENDATIONS

 13-00859 A Resolution Appointing James Butler and Reappointing Juan
 Delatorre, Bob McKnight, John Muschler and Joe Toma to the Aurora
 Veterans Advisory Council
 Mayor Weisner explained that this resolution is to appoint one new member to fill a
 vacancy at the Aurora Veterans Advisory Council, and to reappoint four members.
 (PLACED ON CONSENT AGENDA)


 13-00862 A Resolution Authorizing the Execution of A Parking Access Agreement
 Between the City of Aurora and Simon/Chelsea Chicago Development
 LLC, for Use of City Owned Property at 2500-02 North Farnsworth
 Avenue
 Chief Development Officer Bill Wiet spoke about this item. Wiet said the agreement
 would allow the Premium Outlets to utilize the city owned property at the corner of
 Farnsworth and Bilter for additional parking during the holiday season.
 (PLACED ON UNFINISHED BUSINESS)


 REQUESTS AND REFERRALS

 13-00856 AU13/1-13.078-M - Plat of Dedication for right-of-way dedication of
 Farnsworth Avenue and easements located at 1185 N. Farnsworth
 Avenue by MCDONALDS CORPORATION (Ward 1 - JR/ST)

 AU13/1-13.483-M - Easement Agreement for a temporary construction
 easement at 1185 N. Farnsworth Avenue by MCDONALDS
 CORPORATION (Ward 1 - JR)
 The above Requests and Referrals were referred to the Planning Council and
 Planning Commission.




City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final November 19, 2013



 MAYOR’S REPORT

 Mayor Weisner introduced Patrick Kelsey, with WBK engineering. Mr. Kelsey
 announced that at the ALA dinner and awards event, RiverEdge Park won the gold
 ribbon for its music venue. RiverEdge was one of 6 winning projects out of
 approximately 100 competing projects representing 16 states throughout the
 Midwest.
 Director of Public Information Clayton Muhammad announced that following this
 meeting at 6:00 p.m., at the City Council Chambers, the City of Aurora would be
 recognizing six young men and six young ladies who participated in the 2013 Jack
 Frost and Miss Merry Christmas contest.
 Clayton also invited all to celebrate the start of the holiday season and join us at the
 Winter Lights and Holiday Walk on Friday, November 22nd.

 ADJOURN

 A motion was made by Alderman Hart-Burns , seconded by Alderman Peters, to
 adjourn this meeting at 5:39. The motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk




City of Aurora Page 7