Naper Settlement Museum Board — Naperville, IL
Date: 2021-07-30

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Naper Settlement Museum Board

Friday, July 30, 2021 8:00 AM CMO Conference Room #248




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
1 20-1308 Receive an update on grants.

2 21-0986 Receive an update on capital projects including the ground-breaking
 ceremony on September 19, 2021 and the resolution for funding for the
 Benck Family Agricultural Interpretive Center.

E. NEW BUSINESS:
1 21-0841 Receive a presentation from the Naper Settlement Marketing Team.


F. REPORTS:
1 21-0987 Receive an update on programming and events which includes exhibits,
 camps, events and rentals.
2 21-0988 Receive and approve the minutes from the May 14, 2021 Naper Settlement
 Museum Board Meeting.

3 21-0989 Approve the financial report as of May 31, 2021.

4 21-0990 Receive the attendance and demographic report through June 2021.


G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 1 Printed on 7/26/2021

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Friday, July 30, 2021

 8:00 AM



 CMO Conference Room #248



Naper Settlement Museum Board
Naper Settlement Museum Board Meeting Minutes - Final July 30, 2021


A. CALL TO ORDER:

 Mayor Steve Chirico called the meeting to order at 8:03 AM.


B. ROLL CALL:

 Also Present: Kimberly Grazulis, Development Associate; Samantha Meyer,
 Administrative Specialist; Macarena (Rena) Tamayo-Calabrese, President & CEO;
 Donna Sack, VP & Chief Program Officer; Harriet Pistorio, COO; Brittany Tepper,
 Director of Marketing; Denise Cartina, PR & Social Media Team Leader; Jared Stahl,
 Marketing & Design Team Leader.


 Present 6- Steve Chirico, Bridget Kozlowski, Len Monson , Lee Quillinan, Julie Schremser, and
 Al Zucco
 Absent 3- Paul Hinterlong, John Koranda, and Greg Waite


C. PUBLIC FORUM:

 There were no comments in the Public Forum.

D. OLD BUSINESS:

1 Receive an update on grants.

 Macarena Tamayo-Calabrese summarized that we are still in the running for
 a capital grant from the Department of Commerce and Economic
 Opportunity (DCEO), as well as additional capital funding from the Illinois
 Department of Natural Resources (IDNR). Staff are in the process of
 applying for the Natural Endowment for the Humanities (NEH) Grant for
 $704,000 to fund Innovation Gateway. Tamayo-Calabrese stated decisions
 for the IDNR Grant are expected in December 2021 or January 2022. The NEH
 Grant has a provision that the project cannot begin until July 1, 2022, so the
 timeline for construction on Innovation Gateway would be pushed until
 then if this grant was awarded.



2 Receive an update on capital projects including the ground-breaking ceremony on
 September 19, 2021 and the resolution for funding for the Benck Family Agricultural
 Interpretive Center.
 Harriet Pistorio provided an overview of the ground-breaking event on
 September 19, 2021 for the Benck Family Agricultural Interpretive Center
 and the Herman & Anna Hageman Thresher Pavilion. Pistorio stated that 323
 invitations have been sent out and around 150 donors and visitors are
 expected to attend. Construction will not start on these buildings until the
 beginning of October.




City of Naperville Page 1 Printed on 2/4/2022
Naper Settlement Museum Board Meeting Minutes - Final July 30, 2021




 1 Receive a presentation from the Naper Settlement Marketing Team.

 Brittany Tepper presented the marketing department’s achievements and
 results from various Naper Settlement campaigns throughout 2019 and
 current campaign results from 2021. Tepper stated that Naper Settlement
 has introduced the Blackbaud system this year that allows guests to log in to
 their own account to get their member tickets, print them out, and have
 them ready to be scanned when attending events. Tepper stated that they
 are including more direct mail in their current marketing plan over radio
 advertisements. Jared Stahl discussed the banners and posters for current
 Naper Settlement campaigns that showcased our sponsors for each event
 this year. Denise Cartina presented Naper Settlement’s current public
 relations and social media goals and analytics for 2021.

E. NEW BUSINESS:

1 Receive an update on programming and events which includes exhibits, camps, events
 and rentals.
 Donna Sack explained that there is a 93% booking rate for exhibits and
 camps this year. Sack gave an overview on the programming of educational
 camps and programs that Learning Experiences has put together this year.
 Specifically, Naper Settlement’s new program Homefront is being
 reimagined over a series of months in the future.


 Harriet Pistorio discussed that events and rentals are going great for Naper
 Settlement. Attendance numbers are hitting projected targets and past
 renters are renewing their contracts to continue renting at Naper
 Settlement.



2 Receive and approve the minutes from the May 14, 2021 Naper Settlement Museum
 Board Meeting.
 The minutes were approved with a motion by Al Zucco, seconded by Lee
 Quillinan. Motion carried 5-0.

 Aye: 5- Chirico, Kozlowski, Quillinan, Schremser, and Zucco

 Absent: 3- Hinterlong, Koranda, and Monson


3 Approve the financial report as of May 31, 2021.

 Harriet Pistorio discussed the financial report as of May 2021. Pistorio stated
 it was a slow start to 2021 as far as revenue is concerned, given COVID
 closures and restrictions, with current bookings; Naper Settlement is under
 budget by $1,500. Rental events and weddings bookings are expected to
 provide greater revenue in the coming months. Overall, Naper Settlement

City of Naperville Page 2 Printed on 2/4/2022
Naper Settlement Museum Board Meeting Minutes - Final July 30, 2021

 is right on target for revenue for this year. Currently, expenses are below
 budget, but will increase later in the year due to the timing of events.

 The financial report was approved with a motion by Al Zucco, seconded by Lee
 Quillinan. Motion carried 5-0.

 Aye: 5- Chirico, Kozlowski, Quillinan, Schremser, and Zucco

 Absent: 3- Hinterlong, Koranda, and Monson


4 Receive the attendance and demographic report through June 2021.

 Harriet Pistorio stated that Naper Settlement is expected to make its
 attendance goal by the end of 2021 as events are scheduled in August,
 September, and October.

F. REPORTS:

G. ADJOURNMENT:
 The meeting was adjourned at 8:59 AM with a motion by Al Zucco, seconded by
 Bridget Kozlowski. Motion carried 5-0.

 Aye: 5- Chirico, Kozlowski, Quillinan, Schremser, and Zucco

 Absent: 3- Hinterlong, Koranda, and Monson




City of Naperville Page 3 Printed on 2/4/2022