Committee of the Whole — Aurora, IL
Date: 2017-04-04

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 April 04, 2017
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, MARCH 21, 2017

 17-00278
 Approval of the Tuesday, March 21, 2017 Committee of the Whole Meeting
 Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, March 30, 2017 and
 Reviewed the Following Items:
 17-00262 A Resolution Authorizing an Annual Action Plan Amendment (2015 - #5) for the
 Community Development Block Grant Program - Aurora Area Interfaith Food
 Pantry Vehicular/Pedestrian Safety Project .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00270 A Resolution Accepting the Dedication of a City Easement and a Stormwater
 Control Easement at 2435 Church Road, being located east of Church Road
 and north of Corporate Boulevard .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00272 A Resolution Accepting the Dedication of Right of Way for Church Road for
 property located at 2435 Church Road, being east of Church Road and north of
 Corporate Boulevard.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 1 Printed on 4/4/2017
Committee of the Whole Agenda - Final April 4, 2017



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, March 28, 2017 and Reviewed the
 Following Items:
 16-01175 A Resolution Authorizing Presence Saint Joseph Hospital to Provide An
 Employee Assistance Program (EAP) for the Period of January 1, 2017 through
 December 31, 2018.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00162 A Resolution to Award the Contract for the 2017 City Wide Resurfacing
 Projects to Builders Paving, LLC, 4413 Roosevelt Road, Hillside, IL 60162 in
 the amount of $5,948,000.00 and to Appropriate Motor Fuel Tax Funds,
 17-00000-01-GM.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00168 A Resolution Authorizing an Agreement for engineering services in the amount
 of $28,678 with Crawford, Murphy and Tilly Inc. to rehabilitate airfield signage
 and update pavement marking .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00213 A Resolution Authorizing an Intergovernmental Agreement between the City of
 Aurora and East Aurora School District No. 131 regarding School
 Developmental Impact Fees
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00234 A Resolution authorizing the Director of Procurement to purchase a new
 Caterpillar Model 430F2 Backhoe Loader from Patten Cat for the Water and
 Sewer Maintenance Division .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00235 A Resolution to authorize the acceptance of the Guaranteed Maximum Price
 Proposal from R.C.Wegman for the construction of replacement Aurora Fire
 Station # 7 in the amount not to exceed $4 ,000.000.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00240 A Resolution Authorizing the annual Software Agreement with Everbridge,
 Pasadena, CA in the amount of $38,900.00 for their resident and staff
 notification platform .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00243 A Resolution authorizing the purchase of replacement Cisco network equipment
 and consulting services from Sentinel Technologies, Inc. in the not-to-exceed
 amount of $712,500 for the Police Department and Fire Station #8.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final April 4, 2017


 17-00244 A Resolution authorizing the purchase of Check Point Firewalls, related
 software and peripherals, maintenance, and installation services from Guardian
 Technologies, Inc., Aurora, Illinois in the not-to-exceed amount of $163,045.00
 for the Aurora Police Department.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00265 A Resolution Authorizing the Director of Procurement to Execute the
 Engineering Agreement with Engineering Enterprises, Inc .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00267 A Resolution to accept the bids for the 2017/2018 Electrical Materials and
 Supplies for the Electrical Division.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00268 A Resolution Accepting the ComEd Customer Work Agreement for the
 Relocation and Undergrounding of the Overhead Electric Utility Lines for the
 ATC Regional Transportation Improvements Project
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00275 A Resolution Authorizing the City of Aurora/Alderman Carl Franco to Enter Into
 a Lease with West Aurora Plaza LLC for a Ward 5 Community Meeting Space.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On March 28, 2017 and Reviewed
 the Following Items:
 17-00271 An Ordinance Creating Article XII to Chapter 12 of the of the Aurora City Code
 Regarding "Administrative Citations"
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00185 Requesting permission for the Aurora Veterans Advisory Council to stage an
 Update and Dedication to the Veterans Monument at Phillips Park on Sunday,
 May 28, 2017 from 10:00 to 11:00 am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00212 Requesting approval to stage the City of Aurora's annual fireworks display and
 evening activities on Tuesday, July 4, 2017 from 6:00 to 11:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00214 Requesting permission to stage the City of Aurora's annual 4th of July Parade
 on Tuesday, July 4, 2017 stepping off at 10:00 am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)




City of Aurora Page 3 Printed on 4/4/2017
Committee of the Whole Agenda - Final April 4, 2017


 17-00249 The American Diabetes Association Tour de Cure Bike Ride, Sunday, June 11,
 2017 from 5:00 AM to 4:00 PM. .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00252 The Advocate Health Care Fox Valley Marathon, Sunday, September 17, 2017
 from 7:45am to 11:00am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00255 Requesting permission to change logistics and services for L.I.F.T.'s Aurora's
 Harry Potter Festival taking place on July 30, 2017 (17-00046), approved by
 City Council on February 28, 2017.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00263 The Fox Valley Garden Club is requesting permission to hold their annual
 Aurora Gardener's Plant Sale on Saturday, May 20, 2017 from 8:00 am to
 12:00 pm at the Aurora Transportation Center.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, March 27,
 2017 and Reviewed the Following Items:
 17-00215 A Resolution to Award the contract for the Tall Oaks Water Main Replacement -
 Phase 1 project to Gerardi Sewer & Water Co., 4520 N. Osage, Norridge, IL
 60706 in the amount of three hundred seventy-two thousand, five hundred
 eighty-four dollars and seventy-five cents ($372,584.75).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00230 A Resolution Authorizing a Contract with Utility Dynamics Corporation for the
 Lot E Lighting Improvements, in the amount of $63,245.00.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0

 17-00231 A Resolution Authorizing a Contract with WBK Engineering, to provide
 construction engineering services for various underground utility improvement
 projects during the 2017 construction season, in an amount not to exceed
 $169,553.60.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 17-00287 A Resolution Appointing Edgardo Perez to the Aurora Veterans Advisory
 Council.




City of Aurora Page 4 Printed on 4/4/2017
Committee of the Whole Agenda - Final April 4, 2017


 REQUESTS AND REFERRALS

 17-00284 Requesting approval of a Special Use for an Educational Services (6100) Use
 located at 250 and 254-300 E. Indian Trail Road being the north side of Indian
 Trail Road between Aurora Avenue and Mitchell Road (East Aurora School
 District #131 - 17-00284 / AU10/4-17.007-Su - JM - Ward 2017.007)

 ADJOURN

 CLOSED SESSION




City of Aurora Page 5 Printed on 4/4/2017

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 April 04, 2017
 5:00 PM




 ROLL CALL

 Mayor O'Connor called the Committee of the Whole to Order at 5:07 p.m. and
 the roll was called.
 Present 11 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine,
 Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Bob
 O'Connor

 MINUTES OF THE MEETING OF TUESDAY, MARCH 21, 2017

 17-00278
 Approval of the Tuesday, March 21, 2017 Committee of the Whole
 Meeting Minutes.
 A Motion was made by Alderman Hart-Burns, seconded by Alderman Franco to
 approva and file the minutes from the Tuesday, March 21, 2017 Committee of
 the Whole meeting. The motion carried by a voice vote.


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, March 30, 2017 and
 Reviewed the Following Items:

 17-00262 A Resolution Authorizing an Annual Action Plan Amendment (2015 -
 #5) for the Community Development Block Grant Program - Aurora
 Area Interfaith Food Pantry Vehicular/Pedestrian Safety Project .
 Amy Munro, Redevelopment Coordinator and Marylin Weisner, Executive Director of
 the Aurora Interfaith Food Panty, spoke briefly on this item.
 (PLACED ON UNFINISHED BUSINESS)




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final April 4, 2017



 17-00270 A Resolution Accepting the Dedication of a City Easement and a
 Stormwater Control Easement at 2435 Church Road, being located
 east of Church Road and north of Corporate Boulevard .
 (PLACED ON CONSENT AGENDA)


 17-00272 A Resolution Accepting the Dedication of Right of Way for Church
 Road for property located at 2435 Church Road, being east of Church
 Road and north of Corporate Boulevard .
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final April 4, 2017



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, March 28, 2017 and Reviewed the
 Following Items:

 16-01175 A Resolution Authorizing Presence Saint Joseph Hospital to Provide
 An Employee Assistance Program (EAP) for the Period of January 1,
 2017 through December 31, 2018 .
 (PLACED ON CONSENT AGENDA)


 17-00162 A Resolution to Award the Contract for the 2017 City Wide
 Resurfacing Projects to Builders Paving, LLC, 4413 Roosevelt Road,
 Hillside, IL 60162 in the amount of $5,948,000.00 and to Appropriate
 Motor Fuel Tax Funds, 17-00000-01-GM .
 (PLACED ON CONSENT AGENDA)


 17-00168 A Resolution Authorizing an Agreement for engineering services in the
 amount of $28,678 with Crawford, Murphy and Tilly Inc. to rehabilitate
 airfield signage and update pavement marking .
 Beth Penesis, Airport Manager, Spoke briefly on this item.

 (PLACED ON CONSENT AGENDA)


 17-00213 A Resolution Authorizing an Intergovernmental Agreement between
 the City of Aurora and East Aurora School District No. 131 regarding
 School Developmental Impact Fees
 (PLACED ON CONSENT AGENDA)


 17-00234 A Resolution authorizing the Director of Procurement to purchase a
 new Caterpillar Model 430F2 Backhoe Loader from Patten Cat for the
 Water and Sewer Maintenance Division .
 (PLACED ON CONSENT AGENDA)


 17-00235 A Resolution to authorize the acceptance of the Guaranteed Maximum
 Price Proposal from R.C.Wegman for the construction of replacement
 Aurora Fire Station # 7 in the amount not to exceed $4 ,000.000.00.
 Don Davids, Assistant Chief of Support Services, spoke briefly on this item.

 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final April 4, 2017



 17-00240 A Resolution Authorizing the annual Software Agreement with
 Everbridge, Pasadena, CA in the amount of $38,900.00 for their
 resident and staff notification platform .
 (PLACED ON CONSENT AGENDA)


 17-00243 A Resolution authorizing the purchase of replacement Cisco network
 equipment and consulting services from Sentinel Technologies, Inc. in
 the not-to-exceed amount of $712,500 for the Police Department and
 Fire Station #8.
 (PLACED ON CONSENT AGENDA)


 17-00244 A Resolution authorizing the purchase of Check Point Firewalls,
 related software and peripherals, maintenance, and installation
 services from Guardian Technologies, Inc., Aurora, Illinois in the
 not-to-exceed amount of $163,045.00 for the Aurora Police
 Department.
 (PLACED ON CONSENT AGENDA)


 17-00265 A Resolution Authorizing the Director of Procurement to Execute the
 Engineering Agreement with Engineering Enterprises, Inc .
 (PLACED ON CONSENT AGENDA)


 17-00267 A Resolution to accept the bids for the 2017/2018 Electrical Materials
 and Supplies for the Electrical Division.
 (PLACED ON CONSENT AGENDA)


 17-00268 A Resolution Accepting the ComEd Customer Work Agreement for the
 Relocation and Undergrounding of the Overhead Electric Utility Lines
 for the ATC Regional Transportation Improvements Project
 (PLACED ON CONSENT AGENDA)


 17-00275 A Resolution Authorizing the City of Aurora/Alderman Carl Franco to
 Enter Into a Lease with West Aurora Plaza LLC for a Ward 5
 Community Meeting Space.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On March 28, 2017 and Reviewed
 the Following Items:


City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final April 4, 2017



 17-00271 An Ordinance Creating Article XII to Chapter 12 of the of the Aurora
 City Code Regarding "Administrative Citations"
 Chuck Nelson, Director of Property Standards, made a brief introduction of the
 presentation and introduced Kelvin Beene, Manager of Property Standards.
 The department of Property Standards is seeking approval that will allow for the use
 of Administrative Citations, also known as P-Tickets. The item was placed on
 consent agenda with the request for a six month review of the process.
 (PLACED ON CONSENT AGENDA)


 17-00185 Requesting permission for the Aurora Veterans Advisory Council to
 stage an Update and Dedication to the Veterans Monument at Phillips
 Park on Sunday, May 28, 2017 from 10:00 to 11:00 am.
 (INFORMATOIN ONLY)


 17-00212 Requesting approval to stage the City of Aurora's annual fireworks
 display and evening activities on Tuesday, July 4, 2017 from 6:00 to
 11:00 pm.
 (INFORMATOIN ONLY)


 17-00214 Requesting permission to stage the City of Aurora's annual 4th of July
 Parade on Tuesday, July 4, 2017 stepping off at 10:00 am.
 (INFORMATION ONLY)


 17-00249 The American Diabetes Association Tour de Cure Bike Ride, Sunday,
 June 11, 2017 from 5:00 AM to 4:00 PM. .
 (INFORMATOIN ONLY)


 17-00252 The Advocate Health Care Fox Valley Marathon, Sunday, September
 17, 2017 from 7:45am to 11:00am.
 (INFORMATOIN ONLY)


 17-00255 Requesting permission to change logistics and services for L.I.F.T.'s
 Aurora's Harry Potter Festival taking place on July 30, 2017
 (17-00046), approved by City Council on February 28, 2017.
 (INFORMATOIN ONLY)


 17-00263 The Fox Valley Garden Club is requesting permission to hold their
 annual Aurora Gardener's Plant Sale on Saturday, May 20, 2017 from
 8:00 am to 12:00 pm at the Aurora Transportation Center.
 (INFORMATION ONLY)




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final April 4, 2017



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday, March 27,
 2017 and Reviewed the Following Items:

 17-00215 A Resolution to Award the contract for the Tall Oaks Water Main
 Replacement - Phase 1 project to Gerardi Sewer & Water Co., 4520
 N. Osage, Norridge, IL 60706 in the amount of three hundred
 seventy-two thousand, five hundred eighty-four dollars and
 seventy-five cents ($372,584.75).
 (PLACED ON CONSENT AGENDA)


 17-00230 A Resolution Authorizing a Contract with Utility Dynamics Corporation
 for the Lot E Lighting Improvements, in the amount of $63,245.00.
 (PLACED ON CONSENT AGENDA)


 17-00231 A Resolution Authorizing a Contract with WBK Engineering, to provide
 construction engineering services for various underground utility
 improvement projects during the 2017 construction season, in an
 amount not to exceed $169,553.60.
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 No Report


 MAYORAL APPOINTMENTS

 17-00287 A Resolution Appointing Edgardo Perez to the Aurora Veterans
 Advisory Council.
 (PLACED ON CONSENT AGENDA)


 REQUESTS AND REFERRALS

 17-00284 Requesting approval of a Special Use for an Educational Services
 (6100) Use located at 250 and 254-300 E. Indian Trail Road being the
 north side of Indian Trail Road between Aurora Avenue and Mitchell
 Road (East Aurora School District #131 - 17-00284 /
 AU10/4-17.007-Su - JM - Ward 1)
 This Petition was Forward to Planning Council to the DST Staff Council
 (Planning Council)


City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final April 4, 2017



 CLOSED SESSION

 There was no need for a closed session.


 ADJOURN

 A Motion was made by Alderman Hart-Burns, seconded by Alderman Mervine
 to adjourn this meeting of the Committee of the Whole. The motion carried by
 a voice vote. The meeting was adjourned at 5:57 p.m.




 ____________________________________

 Sara Townsend

 Deputy City Clerk




City of Aurora Page 7