Naper Settlement Museum Board — Naperville, IL
Date: 2021-11-05

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Naper Settlement Museum Board

Friday, November 5, 2021 8:00 AM CMO Conference Room #248




A. CALL TO ORDER:

B. ROLL CALL:
 21-1427 Introductions of appointed Student Representatives.


C. PUBLIC FORUM:

 D. OLD BUSINESS:

 20-1308 Receive an update on grants.

 21-1424 Receive an update on capital projects including a recap of the
 Groundbreaking Ceremony on September 19, 2021.
 21-1426 Receive a building design update.


E. NEW BUSINESS:
 21-1429 Receive a presentation on the 2022 Budget and Naper Settlement’s
 Capital Improvement Project (CIP).

 21-1428 Receive an update on the Camera Project.


F. REPORTS:
 21-1425 Receive and approve the minutes from the July 30, 2021 Naper Settlement
 Museum Board Meeting.

 21-1423 Approve the financial report as of August 31, 2021.

 21-1422 Receive the attendance and demographic report through September 2021.




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Naper Settlement Museum Board Meeting Agenda November 5, 2021



G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 10/29/2021

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Friday, November 5, 2021

 8:00 AM



 CMO Conference Room #248



Naper Settlement Museum Board
Naper Settlement Museum Board Meeting Minutes - Final November 5, 2021


A. CALL TO ORDER:

 Councilman Paul Hinterlong called the meeting to order at 8:07am.

B. ROLL CALL:

 Also Present: Samantha Meyer, Administrative Specialist; Macarena (Rena)
 Tamayo-Calabrese, President & CEO; Donna Sack, VP & Chief Program Officer;
 Harriet Pistorio, COO; Brittany Tepper, Director of Marketing; Doug Krieger, City
 Manager
 Present 6- Paul Hinterlong, John Koranda, Len Monson , Lee Quillinan, Julie Schremser, and
 Greg Waite
 Absent 3- Steve Chirico, Bridget Kozlowski, and Al Zucco


 Introductions of appointed Student Representatives.

 The Student Representatives did not attend this meeting.

C. PUBLIC FORUM:

 There were no comments in the public forum.

 D. OLD BUSINESS:


 Receive an update on grants.

 Macarena Tamayo-Calabrese stated that Naper Settlement has received
 close to $1.7 million in grants in 2021 from various foundations and state
 funding. Tamayo-Calabrese further stated that Naper Settlement is waiting
 to hear back on the Natural Endowment for the Humanities (NEH) grant for
 $705,000, the Illinois Department of Natural Resources (IDNR) grant for
 $749,000, and another Department of Commerce and Economic Opportunity
 (DCEO) grant for $150,000. If two of the named grants are received,
 Innovation Gateway will be fully funded to begin construction; keeping in
 mind that if the NEH Grant is rewarded, it has a provision that the project
 cannot begin until July 1, 2022 per their requirements. Tamayo-Calabrese
 explained there is a probable 6-figure private gift expected to be received
 before the end of this year for Innovation Gateway.


 Macarena Tamayo-Calabrese provided the board updated renderings of the
 Innovation Gateway building stating that Naper Settlement is in continued
 discussion with Wight & Company to be sure this building is ADA compliant
 in every way.

 Receive an update on capital projects including a recap of the Groundbreaking
 Ceremony on September 19, 2021.
 Donna Sack provided an overview of the Groundbreaking Ceremony event
 that took place on September 19, 2021 for the Benck Family Agricultural

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Naper Settlement Museum Board Meeting Minutes - Final November 5, 2021

 Interpretive Center and the Herman & Anna Hageman Thresher Hall. Sack
 stated that there was tremendous support and effort from the surrounding
 communities farm families, Naper Settlement staff, and board members
 that have put into making this project a reality.

 Receive a building design update.

 Harriet Pistorio stated Wight & Company is onsite daily in the Naper Haight
 House where they will be for the next 2 years. Pistorio communicated that
 preparations are underway for the concrete to be poured for Herman &
 Anna Hageman Thresher Hall beginning of December 2021. She further
 stated that the Benck Family Agricultural Interpretive Center construction
 will not begin until May 2022 given the current waitlist for materials. But
 the metal exterior will be purchased now to avoid delays in beginning this
 project in May. Pistorio identified that an Owners Rep., Jerry Aulisio with
 The AT Group, has been hired to handle the day-to-day construction
 progress and payment schedules of the buildings.

E. NEW BUSINESS:

 Receive a presentation on the 2022 Budget and Naper Settlement’s Capital Improvement
 Project (CIP).
 Attachments: NS CIP
 NS Budget Packet 10.28.21

 Macarena Tamayo-Calabrese summarized Naper Settlements 2022 budget
 describing the most notable difference being the General Property Tax
 Support budget increase from $2.8 million in 2021 to $3.9 million in 2022.
 She further summarized each line item on the Naper Settlement Operating
 Plan for 2022 stating that the Naperville Heritage Society has approved this
 budget and it will be presented on Monday, November 8, 2021 to the City
 Council after receiving approval from the Naper Settlement Museum Board.


 Macarena Tamayo-Calabrese summarized the Capital Improvement Projects
 of capital projects encompassing $2.4 million ($1.2 million per building),
 installing security cameras for $193,000, and revamping the Pre-Emption
 House elevator for $122,000.


 The 2022 budget was approved with a motion made by Len Monson,
 seconded by Lee Quillinan. Motion carried 6-0.

 Receive an update on the Camera Project.

 Harriet Pistorio explained that she is working with Christine Schwartzhoff to
 install 4 new security cameras by the end of this year. The first 4 cameras
 will be placed at the Mansion lot, Webster Street, off the Schulz Building,
 and Daniel’s House to give a high-level coverage of Naper Settlements
 grounds with more cameras to come throughout 2022 to provide
 documented views of the entire perimeter fence surrounding Naper

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Naper Settlement Museum Board Meeting Minutes - Final November 5, 2021

 Settlement as well as entry and exit coverage at all vehicle and pedestrian
 access locations and roads.

F. REPORTS:

 Receive and approve the minutes from the July 30, 2021 Naper Settlement Museum
 Board Meeting.
 Attachments: MeetingMinutes28-Oct-2021-03-12-51

 The minutes were approved with an amendment that Gregory Waites name
 be added as absent in the July 30, 2021 Naper Settlement Museum Board
 minutes.

 A motion to approve the minutes as amended was made by Len Monson,
 seconded by John Koranda. Motion carried 6-0.

 Aye: 6- Hinterlong, Koranda, Monson, Quillinan, Schremser, and Waite

 Absent: 3- Chirico, Kozlowski, and Zucco


 Approve the financial report as of August 31, 2021.
 Attachments: P&L Notes + Report

 Harriet Pistorio discussed the financial report as of August 2021 pointing out
 that school services are coming back slowly, and rentals and weddings are
 increasing every day. Overall, Naper Settlement is right on target for
 revenue and expenditure for the year.

 The financial report was approved with a motion by Len Monson, seconded by
 Lee Quillinan. Motion carried 6-0.

 Aye: 6- Hinterlong, Koranda, Monson, Quillinan, Schremser, and Waite

 Absent: 3- Chirico, Kozlowski, and Zucco


 Receive the attendance and demographic report through September 2021.
 Attachments: CY21_Master_Attendance

 Macarena Tamayo-Calabrese summarized the attendance and demographic
 report through the end of September 2021 stating that it is expected that
 Naper Settlement will have less gate attendance and less field trips in the
 upcoming year due to the changing environment of in-person attendance
 for events and programs as a result of the pandemic.

G. ADJOURNMENT:
 The meeting was adjourned at 8:59am with a motion by Len Monson, seconded
 by John Koranda. Motion carried 6-0.

 Aye: 6- Hinterlong, Koranda, Monson, Quillinan, Schremser, and Waite

 Absent: 3- Chirico, Kozlowski, and Zucco

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