Committee of the Whole — Aurora, IL
Date: 2020-08-04

COMMITTEE OF THE WHOLE
 City of Aurora REMOTE ACCESS ONLY
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 August 04, 2020
 5:00 PM

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
 Phone Number: +1 312 626 6799
 Meeting ID: 861 9243 7040

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 CITY CLERK NO LATER THAN 3:00 PM ON AUGUST 4, 2020 - VIA EMAIL:
 CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL
 TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC.
 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY JULY 21, 2020 COMMITTEE OF THE WHOLE

 20-0413 Approval of the Tuesday, July 21, 2020 Committee of the Whole Minutes .

 PUBLIC COMMENT

 PRESENTATIONS

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Building, Zoning and Economic Development Committee Met On July 29, 2020 and
 Reviewed the Following Items:
 20-0367 An Ordinance Approving a Revision to the Reimers Plan Description on 9.46
 Acres, for the Property located at 55 South Constitution Drive
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 1 Printed on 7/31/2020
Committee of the Whole Agenda - Final August 4, 2020


 20-0368 A Resolution Approving a Revision to the Final Plan on Lot 1 of the West Reimers
 Subdivision, located at 55 South Constitution Drive for a Retails Sales or Services
 (2100) Use, Business and Professional, Office (2400) Use, and a Processing,
 Finishing and Assembly (3140) Use with Accessory Outdoor Storage
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0403 An Ordinance Changing the Name of Heggs Road to Eola Road located south of
 Wolf’s Crossing Road in Will County, Aurora , Illinois
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0405 A Resolution amending resolutions R19-313, R19-314, R19-315, R19-316,
 R19-317, R19-318, R19-319, R19-320, R19-321, R19-322, R19-323, R19-324,
 R19-325 and R19-326 to allow additional time to submit reimbursement requests
 that was outlined in Exhibit “A” Historic Preservation Grant Agreements granted on
 September 24, 2019
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 Building, Zoning and Economic Development Committee Planning & Development
 Resolution
 20-0371 A Building, Zoning, and Economic Development Committee Resolution Approving
 a Final Plan on Lot 18, Phase Two of the Fox Valley Properties, LTD Subdivison,
 located at 3050 East New York Street, for a Vehicle Repair, Minor (2834) Use
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On July 30, 2020 and Reviewed the Following Items:

 20-0197 A Resolution Authorizing an Agreement with Bukola Bello of Vision M.A.I., LLC for
 Government Affairs Consulting Services .
 COMMITTEE RECOMMENDED ON MARCH 12, 2020: APPROVAL 4-0

 20-0285 A Resolution Authorizing the Mayor to execute both Local Agency Agreement for
 Federal participation with the State of Illinois in the amount not to exceed
 $505,382.00 and Phase 2 Preliminary Engineering Agreement with HR Green, Inc.
 and the City Clerk to sign the appropriation of REBUILD Illinois Bond Funds for
 Montgomery Road and Hill Avenue Intersection Improvements (MFT #
 19-00329-00-CH) in an amount of $505,382 .00.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 20-0389 A Resolution Ratifying Payment to Total Facility Maintenance Inc. for the not to
 exceed amount of $125,266.00, for Janitorial Services Rendered at Various City
 of Aurora Facilities in 2020 for the contract expiring December 31, 2020 .
 COMMITTEE RECOMMENDED: APPROVAL 4-0


City of Aurora Page 2 Printed on 7/31/2020
Committee of the Whole Agenda - Final August 4, 2020


 20-0392 Introduce announcement of the availability of the Eligibility Study and Report, and
 the Redevelopment Plan and Project for the proposed Fox Valley Mall Area TIF
 District.
 FORWARDED WITH NO RECOMMENDATION

 20-0421 Purchasing Guidance Regarding the use of Cooperatives and Requests for
 Proposals.
 INFORMATION ONLY

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Public Health, Safety and Transportation Committee Met On July 28, 2020 and
 Reviewed the Following Items:
 20-0372 A Resolution authorizing Annual Action Plan Substantial Amendment 2020-#2 to
 reallocate prior year resources and current year resources in response to the
 Coronavirus pandemic and other eligible activities .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Infrastructure & Technology Committee Met On July 27, 2020 and Reviewed the
 Following Items:
 20-0209 A Resolution to award the Rotary Plaza Pedestrian Bridge Removal and Walkway
 Reconstruction located in Ward 2 to MYS, Inc, Palos Heights, IL in the amount of
 hundred thirty-six thousand, seven hundred forty-eight dollars and zero cents
 $136,748.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0383 A Resolution accepting the improvements and maintenance security for Orchard
 Road Industrial.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0384 A Resolution accepting the improvements and maintenance security for AU
 Parking Deck - UG Stormwater Storage - 1405 Prairie St.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On July 21, 2020 and
 Reviewed the Following Items:




City of Aurora Page 3 Printed on 7/31/2020
Committee of the Whole Agenda - Final August 4, 2020


 20-0391 An Ordinance amending Chapter 32 of the Code of Ordinances, City of Aurora,
 pertaining to Peddling and Solicitation .
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0393 An Ordinance amending various provisions of Chapter 2, Article II, Division 4 of
 the Code of Ordinances, City of Aurora, pertaining to the transaction of business
 by the City Council.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0395 An Ordinance amending Section 36-58 of the Code of Ordinances, City of Aurora,
 pertaining to the adjudication of alarm system violations .
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 MAYOR’S REPORT

 STAFF REPORT

 20-0435 Staff Update on COVID-19 processes and procedures related to the re-opening of
 City Hall.
 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070), or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 4 Printed on 7/31/2020

COMMITTEE OF THE
 City of Aurora WHOLE
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 August 04, 2020
 5:00 PM


 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
 Phone Number: +1 312 626 6799
 Meeting ID: 861 9243 7040

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 CITY CLERK NO LATER THAN 3:00 PM ON AUGUST 4, 2020 - VIA EMAIL:
 CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL
 TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:01 p.m. and the roll was called.

 Mayor Irvin found that an in-person meeting of the Committee of the Whole
 was neither practical nor prudent and that it was not feasible for members of
 the public to attend this meeting in person at City Hall. The meeting was
 conducted by Internet teleconference without the physical presence of a
 quorum. Mayor Irvin was present at City Hall, the regular meeting location.
 Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman
 Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins,
 Alderman Bob O'Connor, and Mayor Richard Irvin

 MINUTES OF THE MEETING OF TUESDAY JULY 21, 2020 COMMITTEE OF THE WHOLE

 20-0413 Approval of the Tuesday, July 21, 2020 Committee of the Whole Minutes.

 A motion was made by Alderman Hart-Burns and seconded by Alderman Garza
 to approve the minutes as presented. The motion carried by the following
 vote:




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final August 4, 2020


 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns,
 Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and
 Alderman O'Connor

 PUBLIC COMMENT

 City Clerk Stallings read a statement of the rules of public comment. The
 following individuals addressed the Committee of the Whole:

 Penelope Torres spoke regarding Aurora Pride and downtown mural.
 Lee Catavu of the APPO spoke regarding the Aurora Police Department
 promotional process.
 Edwina Pirela spoke regarding the Aurora Police Department promotional
 process.
 Bill Powell spoke regarding the Aurora Police Department promotional
 process.

 PRESENTATIONS

 There were no presentations.


 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Building, Zoning and Economic Development Committee Met On July 29, 2020 and
 Reviewed the Following Items:

 20-0367 An Ordinance Approving a Revision to the Reimers Plan Description on
 9.46 Acres, for the Property located at 55 South Constitution Drive
 (PLACED ON CONSENT AGENDA)


 20-0368 A Resolution Approving a Revision to the Final Plan on Lot 1 of the West
 Reimers Subdivision, located at 55 South Constitution Drive for a Retails
 Sales or Services (2100) Use, Business and Professional, Office (2400)
 Use, and a Processing, Finishing and Assembly (3140) Use with
 Accessory Outdoor Storage
 (PLACED ON CONSENT AGENDA)


 20-0403 An Ordinance Changing the Name of Heggs Road to Eola Road located
 south of Wolf’s Crossing Road in Will County, Aurora, Illinois
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final August 4, 2020



 20-0405 A Resolution amending resolutions R19-313, R19-314, R19-315,
 R19-316, R19-317, R19-318, R19-319, R19-320, R19-321, R19-322,
 R19-323, R19-324, R19-325 and R19-326 to allow additional time to
 submit reimbursement requests that was outlined in Exhibit “A” Historic
 Preservation Grant Agreements granted on September 24, 2019
 (PLACED ON CONSENT AGENDA)


 Building, Zoning and Economic Development Committee Planning & Development
 Resolution

 20-0371 A Building, Zoning, and Economic Development Committee Resolution
 Approving a Final Plan on Lot 18, Phase Two of the Fox Valley
 Properties, LTD Subdivison, located at 3050 East New York Street, for a
 Vehicle Repair, Minor (2834) Use
 This P&D Resolution was finalized.


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On July 30, 2020 and Reviewed the Following Items:

 20-0197 A Resolution Authorizing an Agreement with Bukola Bello of Vision
 M.A.I., LLC for Government Affairs Consulting Services.
 Alex Voigt, Deputy Chief of Staff - City of Aurora, spoke briefly regarding this item.
 Bukola Bello spoke briefly regarding this item.
 Dan Shomon was present for this item.
 (PLACED ON CONSENT AGENDA)


 20-0285 A Resolution Authorizing the Mayor to execute both Local Agency
 Agreement for Federal participation with the State of Illinois in the
 amount not to exceed $505,382.00 and Phase 2 Preliminary
 Engineering Agreement with HR Green, Inc. and the City Clerk to sign the
 appropriation of REBUILD Illinois Bond Funds for Montgomery Road and
 Hill Avenue Intersection Improvements (MFT # 19-00329-00-CH) in an
 amount of $505,382.00.
 (PLACED ON CONSENT AGENDA)


 20-0389 A Resolution Ratifying Payment to Total Facility Maintenance Inc. for the
 not to exceed amount of $125,266.00, for Janitorial Services Rendered
 at Various City of Aurora Facilities in 2020 for the contract expiring
 December 31, 2020.
 (PLACED ON CONSENT AGENDA)


City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final August 4, 2020



 20-0392 Introduce Announcement of the Availability of the Eligibility Study and
 Report, and the Redevelopment Plan and Project for the Proposed Fox
 Valley Mall Area TIF District
 Trevor Dick, Director of Development Strategy & Facilitation - City of Aurora, spoke
 and answered questions regarding this item.

 Marty Lyons, Chief Financial Officer - City of Aurora, spoke and answered questions
 regarding this item.
 (INFORMATION ONLY)


 20-0421 Purchasing Guidance Regarding the use of Cooperatives and Requests
 for Proposals.
 (INFORMATION ONLY)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Public Health, Safety and Transportation Committee Met On July 28, 2020 and
 Reviewed the Following Items:

 20-0372 A Resolution authorizing Annual Action Plan Substantial Amendment
 2020-#2 to reallocate prior year resources and current year resources in
 response to the Coronavirus pandemic and other eligible activities.
 Alderman Lofchie and Alderman Mesiacos abstained from discussion on this item.

 (PLACED ON UNFINISHED BUSINESS)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Infrastructure & Technology Committee Met On July 27, 2020 and Reviewed the
 Following Items:

 20-0209 A Resolution to award the Rotary Plaza Pedestrian Bridge Removal and
 Walkway Reconstruction located in Ward 2 to MYS, Inc, Palos Heights, IL
 in the amount of hundred thirty-six thousand, seven hundred forty-eight
 dollars and zero cents $136,748.00.
 (PLACED ON CONSENT AGENDA)


 20-0383 A Resolution accepting the improvements and maintenance security for
 Orchard Road Industrial - Ward 5
 (PLACED ON CONSENT AGENDA)


City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final August 4, 2020



 20-0384 A Resolution accepting the improvements and maintenance security for
 AU Parking Deck - UG Stormwater Storage - 1405 Prairie St. - Ward 4
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On July 21, 2020 and
 Reviewed the Following Items:

 20-0391 An Ordinance amending Chapter 32 of the Code of Ordinances, City of
 Aurora, pertaining to Peddling and Solicitation.
 (PLACED ON CONSENT AGENDA)


 20-0393 An Ordinance amending various provisions of Chapter 2, Article II,
 Division 4 of the Code of Ordinances, City of Aurora, pertaining to the
 transaction of business by the City Council.
 (PLACED ON CONSENT AGENDA)


 20-0395 An Ordinance amending Section 36-58 of the Code of Ordinances, City
 of Aurora, pertaining to the adjudication of alarm system violations.
 Deb Lang - Assistant Corporation Counsel, City of Aurora, answered questions
 regarding this item.
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 There was no Mayor's Report.


 STAFF REPORT

 20-0435 Staff Update on COVID-19 processes and procedures related to the
 re-opening of City Hall.
 Alex Alexandrou - Chief of Staff, City of Aurora - presented a staff update on
 COVID-19 processes at City Hall.

 (INFORMATION ONLY)

 An additional discussion was held at this time regarding the Aurora Police
 Department promotional process.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final August 4, 2020



 CLOSED SESSION

 There was no need for a Closed Session.


 ADJOURN

 A motion was made by Alderman Franco and seconded by Alderman
 Hart-Burns to adjourn the meeting. The motion carried by the following vote
 and the meeting adjourned at 6:14 p.m.

 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns,
 Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and
 Alderman O'Connor




 Submitted by:

 ______________________________________________
 Jennifer Stallings - City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070), or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 6