Committee of the Whole — Aurora, IL
Date: 2018-03-06

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final-revised
 Tuesday
 March 06, 2018
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, FEBRUARY 20, 2018

 18-0192 Approval of the Tuesday, February 20, 2018 Committee of the Whole Meeting
 Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, March 1, 2018 and
 Reviewed the Following Items:
 18-0012 A Resolution Approving the Final Plat for Burger King Aurora Subdivision, being
 Vacant Land, located at 1775 N. Farnsworth Avenue being east of Farnsworth
 Avenue and south of Molitor Road
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0013 An Ordinance Granting a Setback Variance pursuant to Section 10.5 and 8.3-5.12
 with a Site Plan for property located at 1775 N. Farnsworth Avenue being east of
 Farnsworth Avenue and south of Molitor Road to allow for a 17 foot reduction of the
 front yard setback from 30 feet to 13 feet.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0051 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning
 Ordinance and the Zoning Map attached thereto, by downzoning Property located
 at 186 N. Root Street from R-4 Two Family Dwelling District to R-3 One Family
 Dwelling District
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0092 An Ordinance Annexing Property located at 1209 Howell Place to the City of
 Aurora, Illinois, 60505
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 1 Printed on 3/6/2018
Committee of the Whole Agenda - Final-revised March 6, 2018


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, February 27, 2018 and Reviewed the
 Following Items:
 18-0068 A Resolution approving the Professional Engineering Services Agreement
 (Phase 2) with HR Green Inc. for East Indian Trail Road Traffic Signal Interconnect
 and Modernization and to Appropriate Motor Fuel Tax (MFT) funds (MFT sec no:
 18-00322-00-TL).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0093 A Resolution authorizing the updating of the Aurora Police Departments IBW
 Latent Workstation through NEC Corporation of America, for the Aurora Police
 Department.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0101 A Resolution requesting Professional Services from Crowe Horwath in the amount
 of $98,725.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0136 A Resolution to seek Kane County Riverboat Fund grant assistance to return the
 Sentry Statue to his post atop the GAR Memorial Museum .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0141 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 Builders Paving, 4413 Roosevelt Road # 108, Hillside, IL 60162 in the amount of
 $626,937.50 for the 2018 Citywide Pavement Patching for Water and Sewer
 Maintenance.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0147 A Resolution authorizing the purchase of purchase twenty-four (24) tactical ballistic
 vests to be used by the Special Response Team during the execution of high-risk
 narcotic search warrants and other tactical operations.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0149 A Resolution authorizing the purchase of specialized training for the Aurora Police
 Department Special Response Team and Naperville Police Department Special
 Response Team.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0151 A Resolution authorizing consulting agreements with Kane, McKenna , and
 Associates, Inc. to perform feasibility studies for a Business Improvement District
 (BID) and a Tax Increment Finance District (TIF) related to the redevelopment of
 Yorkshire Plaza.
 COMMITTEE RECOMMENDED: APPROVAL 3-0


City of Aurora Page 2 Printed on 3/6/2018
Committee of the Whole Agenda - Final-revised March 6, 2018


 18-0156 A Resolution to Award the Contract for the 2018 City Wide Resurfacing Projects to
 Builders Paving, LLC, 4413 Roosevelt Road, Hillside, IL 60162 in the amount of
 $6,188,000.00 and to Appropriate Motor Fuel Tax Funds, 18-00000-01-GM .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0164 A Resolution to accept a bid from Annie River Solutions, Inc., 800 E. Roosevelt
 Rd., Bld. B100, Glen Ellyn, IL 60137 for the Development Services Center (DSC)
 Asbestos Abatement Project in the amount of $29,800 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, February 27, 2018 and
 Reviewed the Following Items:
 18-0105 A Resolution approving the issuance of a Carnival License to Fantasy Amusement
 Company for a carnival to be held at the Westfield Fox Valley Mall on April 26-29
 and May 3-6, 2018.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0168 An Ordinance Amending Chapter 25 of the City of Aurora Code of Ordinances
 Entitled "Licenses, Permits and Miscellaneous Business Regulations".
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0082 The Warehouse Church is requesting permission to hold the 18th annual
 Motorcycle Sunday at Phillips Park on Sunday, May 6, 2018 from 9:30 am to 4:00
 pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0085 Run and Achieve is requesting permission to hold the Pure Pikermi Half Marathon
 and Relay on Sunday, June 3, 2018 from 8:00 am to 11:00 am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0086 Pedal4Life is requesting to stage the HeroInMe Bike Ride on Sunday, June 3,
 2018 from 8:00 am to 10:30 am in Wards 8 and 9.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0099 Tag Day: Wayside Cross Ministries wants to raise awareness that Wayside Cross
 accepts donations of used furniture/clothing, etc. Volunteers from various colleges,
 church groups to distribute the attached door hangers. The dates of campaign will
 be from May to November 2018.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0125 Approval of the use of Phillips Park for the staging the 24th annual Sports Festival
 on Friday, May 11, 2018 from 8:00 a.m. to 3:00 p.m .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

City of Aurora Page 3 Printed on 3/6/2018
Committee of the Whole Agenda - Final-revised March 6, 2018


 18-0139 Homestead Elementary School PTA is requesting permission to stage the Husky
 Hustle 5K and 1 mile Fun Run on Saturday, May 5, 2018 from 8:30 am to 10:15
 am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0142 Steck Elementary School PTA is requesting permission to stage the Steck Fun
 Run on September 22, 2018 from 9:00 am to 10:00 am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0148 A traffic study for Sherman Avenue and 4th Street. Ward 4, Alderman Donnell.

 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0150 Rosary High School Alumnae is requesting permission to stage the 19th annual
 Rosary Alumnae Road Scholars 5K on Sunday, May 20, 2018 from 9:00 am to
 11:00 am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0157 Aurora Downtown is requesting permission to stage Egg Hunt on the Island ,
 downtown on Saturday, March 24, 2018 from 1:00 to 3:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 18-0169 A status report and recommendations for regulating video gaming terminals within
 the City of Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, February 26,
 2018 and Reviewed the Following Items:
 18-0132 A Resolution accepting the improvements and maintenance security for Rush
 Copley - Parking Deck Addition - 2000 Ogden Ave.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0140 A Resolution approving a professional services agreement with Crawford, Murphy
 & Tilly, Inc. in the amount of $343,900.00 for the 2018 Water Main Flushing
 Program.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 NEW BUSINESS

 18-0170 A Resolution Authorizing the Appointment of Anna Payton as the Manager of
 Animal Control

 18-0182 An Ordinance Amending Chapter 5 of the City of Aurora Code of Ordinances
 Entitled "Amusements".


City of Aurora Page 4 Printed on 3/6/2018
Committee of the Whole Agenda - Final-revised March 6, 2018


 18-0183 An Ordinance Amending Chapter 6 of the City of Aurora Code of Ordinances
 Entitled "Alcoholic Liquor".

 18-0184 A Resolution Amending and Revising Resolution No. R12 -232 Involving
 Amusement Fees.

 18-0187 A Resolution establishing rules for public comment during meetings of the City
 Council and its committees .

 SPEAKERS

 MAYOR’S REPORT

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN




City of Aurora Page 5 Printed on 3/6/2018

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 March 06, 2018
 5:00 PM




 ROLL CALL

 Mayor Irvin called the Committee of the Whole meeting to order at 5:07 P.M.
 and the roll was called.
 Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Bill
 Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa
 Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman
 Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and
 Mayor Richard Irvin
 Absent 1 - Alderman Ted Mesiacos


 MINUTES OF THE MEETING OF TUESDAY, FEBRUARY 20, 2018

 18-0192 Approval of the Tuesday, February 20, 2018 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Garza, to
 approve and file the minutes as presented. The motion carried by voice vote.

 SPEAKERS

 Mayor Irvin opened the public comment portion of the meeting. The following
 speakers addressed City Council :

 Dan Duller and Jim Koziol spoke in support of Item 18-0012 and 18-0013.

 Linda Wrona, Jim Wrona, and Kari Babler spoke in opposition to Item 18-0012
 and 18-0013.

 No further speakers were present.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, March 1, 2018 and
 Reviewed the Following Items:


City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final March 6, 2018



 18-0012 A Resolution Approving the Final Plat for Burger King Aurora
 Subdivision, being Vacant Land, located at 1775 N. Farnsworth Avenue
 being east of Farnsworth Avenue and south of Molitor Road
 Jill Morgan, Planner, Dan Feltman, Engineer and Ken Schroth, Public Works Director
 spoke regarding Items 18-0012 and 18-0013 and answered questions. Laith Hermiz,
 petitioner, answered questions and spoke regarding the project.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R18-063


 18-0013 An Ordinance Granting a Setback Variance pursuant to Section 10.5 and
 8.3-5.12 with a Site Plan for property located at 1775 N. Farnsworth
 Avenue being east of Farnsworth Avenue and south of Molitor Road to
 allow for a 17 foot reduction of the front yard setback from 30 feet to 13
 feet.
 Jill Morgan, Planner, Dan Feltman, Engineer and Ken Schroth, Public Works Director
 spoke regarding Items 18-0012 and 18-0013 and answered questions. Laith Hermiz,
 petitioner, answered questions and spoke regarding the project.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: O18-025


 18-0051 An Ordinance Amending Ordinance Number 3100, being the Aurora
 Zoning Ordinance and the Zoning Map attached thereto, by downzoning
 Property located at 186 N. Root Street from R-4 Two Family Dwelling
 District to R-3 One Family Dwelling District
 (PLACED ON CONSENT AGENDA)

 Enactment No: O18-023


 18-0092 An Ordinance Annexing Property located at 1209 Howell Place to the
 City of Aurora, Illinois , 60505
 (PLACED ON CONSENT AGENDA FOR MARCH 27, 2018 CITY COUNCIL
 MEETING.)

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, February 27, 2018 and Reviewed the
 Following Items:

 18-0068 A Resolution approving the Professional Engineering Services
 Agreement (Phase 2) with HR Green Inc. for East Indian Trail Road
 Traffic Signal Interconnect and Modernization and to Appropriate Motor
 Fuel Tax (MFT) funds (MFT sec no: 18-00322-00-TL) .

City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final March 6, 2018


 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-050


 18-0093 A Resolution authorizing the updating of the Aurora Police Departments
 IBW Latent Workstation through NEC Corporation of America, for the
 Aurora Police Department .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-051


 18-0101 A Resolution requesting Professional Services from Crowe Horwath in
 the amount of $98,725 .
 Mike Pegues, Chief Information Officer, spoke and answered questions regarding the
 item.
 (PLACED ON UNFINISHED BUSINESS)


 18-0136 A Resolution to seek Kane County Riverboat Fund grant assistance to
 return the Sentry Statue to his post atop the GAR Memorial Museum .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-054


 18-0141 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with Builders Paving, 4413 Roosevelt Road # 108, Hillside, IL
 60162 in the amount of $626,937.50 for the 2018 Citywide Pavement
 Patching for Water and Sewer Maintenance .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-056


 18-0147 A Resolution authorizing the purchase of purchase twenty-four (24)
 tactical ballistic vests to be used by the Special Response Team during
 the execution of high-risk narcotic search warrants and other tactical
 operations.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-057


 18-0149 A Resolution authorizing the purchase of specialized training for the
 Aurora Police Department Special Response Team and Naperville
 Police Department Special Response Team.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-058


 18-0151 A Resolution authorizing consulting agreements with Kane, McKenna ,

City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final March 6, 2018

 and Associates, Inc. to perform feasibility studies for a Business
 Improvement District (BID) and a Tax Increment Finance District (TIF)
 related to the redevelopment of Yorkshire Plaza .
 David Dibo, Economic Development Director, spoke regarding the item

 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-059


 18-0156 A Resolution to Award the Contract for the 2018 City Wide Resurfacing
 Projects to Builders Paving, LLC, 4413 Roosevelt Road, Hillside, IL
 60162 in the amount of $6,188,000.00 and to Appropriate Motor Fuel
 Tax Funds, 18-00000-01-GM .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-060


 18-0164 A Resolution to accept a bid from Annie River Solutions, Inc., 800 E.
 Roosevelt Rd., Bld. B100, Glen Ellyn, IL 60137 for the Development
 Services Center (DSC) Asbestos Abatement Project in the amount of
 $29,800.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-061


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, February 27, 2018 and
 Reviewed the Following Items:

 18-0105 A Resolution approving the issuance of a Carnival License to Fantasy
 Amusement Company for a carnival to be held at the Fox Valley Mall on
 April 26-29 and May 3-6, 2018 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-052


 18-0168 An Ordinance Amending Chapter 25 of the City of Aurora Code of
 Ordinances Entitled "Licenses, Permits and Miscellaneous Business
 Regulations".
 Alex Voigt, Assistant Chief of Staff, Gary Krienitz, Fire Chief, Charlie Koch, Assistant
 Director of Finance and Marty Lyons, Finance Director spoke regarding the item.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O18-024


City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final March 6, 2018



 18-0082 The Warehouse Church is requesting permission to hold the 18th annual
 Motorcycle Sunday at Phillips Park on Sunday, May 6, 2018 from 9:30
 am to 4:00 pm.
 (INFORMATION ONLY)


 18-0085 Run and Achieve is requesting permission to hold the Pure Pikermi Half
 Marathon and Relay on Sunday, June 3, 2018 from 8:00 am to 11:00 am.
 (INFORMATION ONLY)


 18-0086 Pedal4Life is requesting to stage the HeroInMe Bike Ride on Sunday,
 June 3, 2018 from 8:00 am to 10:30 am in Wards 8 and 9.
 (INFORMATION ONLY)


 18-0099 Tag Day: Wayside Cross Ministries wants to raise awareness that
 Wayside Cross accepts donations of used furniture/clothing, etc.
 Volunteers from various colleges, church groups to distribute the attached
 door hangers. The dates of campaign will be from May to November
 2018.
 (INFORMATION ONLY)


 18-0125 Approval of the use of Phillips Park for the staging the 24th annual Sports
 Festival on Friday, May 11, 2018 from 8:00 a.m. to 3:00 p.m .
 (INFORMATION ONLY)


 18-0139 Homestead Elementary School PTA is requesting permission to stage
 the Husky Hustle 5K and 1 mile Fun Run on Saturday, May 5, 2018 from
 8:30 am to 10:15 am.
 (INFORMATION ONLY)


 18-0142 Steck Elementary School PTA is requesting permission to stage the
 Steck Fun Run on September 22, 2018 from 9:00 am to 10:00 am.
 (INFORMATION ONLY)


 18-0148 A traffic study for Sherman Avenue and 4th Street. Ward 4, Alderman
 Donnell.
 (INFORMATION ONLY)


 18-0150 Rosary High School Alumnae is requesting permission to stage the 19th
 annual Rosary Alumnae Road Scholars 5K on Sunday, May 20, 2018
 from 9:00 am to 11:00 am.
 (INFORMATION ONLY)



City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final March 6, 2018

 18-0157 Aurora Downtown is requesting permission to stage Egg Hunt on the
 Island, downtown on Saturday, March 24, 2018 from 1:00 to 3:00 pm.
 (INFORMATION ONLY)


 18-0169 A status report and recommendations for regulating video gaming
 terminals within the City of Aurora .
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday, February 26,
 2018 and Reviewed the Following Items:

 18-0132 A Resolution accepting the improvements and maintenance security for
 Rush Copley - Parking Deck Addition - 2000 Ogden Ave.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-053


 18-0140 A Resolution approving a professional services agreement with
 Crawford, Murphy & Tilly, Inc. in the amount of $343,900.00 for the 2018
 Water Main Flushing Program .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-055


 NEW BUSINESS

 18-0170 A Resolution Authorizing the Appointment of Anna Payton as the
 Manager of Animal Control
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-062


 18-0182 An Ordinance Amending Chapter 5 of the City of Aurora Code of
 Ordinances Entitled "Amusements".
 Wendy McCambridge, City Clerk, and Alex Voigt, Assistant Chief of Staff spoke and
 answered questions regarding items 18-0182, 18-0183 and 18-0184.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: O18-026


 18-0183 An Ordinance Amending Chapter 6 of the City of Aurora Code of
 Ordinances Entitled "Alcoholic Liquor".
City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final March 6, 2018

 Wendy McCambridge, City Clerk, and Alex Voigt, Assistant Chief of Staff spoke and
 answered questions regarding items 18-0182, 18-0183 and 18-0184.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: O18-027


 18-0184 A Resolution Amending and Revising Resolution No. R12 -232 Involving
 Amusement Fees.
 Wendy McCambridge, City Clerk, and Alex Voigt, Assistant Chief of Staff spoke and
 answered questions regarding items 18-0182, 18-0183 and 18-0184.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R18-064


 18-0187 A Resolution establishing rules for public comment during meetings of the
 City Council and its committees .
 Rick Veenstra, Corporation Counsel, spoke regarding the item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-065


 MAYOR’S REPORT

 Mayor Irvin announced that the Aurora Christian High School Class won the 1A
 State Wrestling title. Also, the Aurora Arts Center will have grand opening in
 the fall.

 ALDERMAN'S CORNER

 There was no Alderman's Corner presentation.


 CLOSED SESSION

 There was no need for a Closed Session.


 ADJOURN

 A motion was made by Alderman Hart-Burns , seconded by Alderman Garza, to
 adjourn this meeting of the Committee of the Whole. The motion carried by
 voice vote. The meeting was adjourned at 7:10 P.M.



 Submitted by: _________________________________________________________
 Wendy McCambridge, City Clerk




City of Aurora Page 7