Finance — Charleston, WV
Date: 2026-01-05
Time: 18:30

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Monday, January 5, 2026
 6:30 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 12-15-2025

 II. RESOLUTIONS:

 a. Resolution No. 26-001 – Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for Engineering from Thornhill Ford pursuant to a competitively bid statewide
 contract.

 b. Resolution No. 26-002 - Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for General Services from Thornhill Ford pursuant to a competitively bid
 statewide contract.

 c. Resolution No. 26-003 - Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for Parks and Recreation from Thronhill Ford pursuant to a competitively bid
 statewide contract.

 d. Resolution No. 26-004 - Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for the Street Department from Thornhill Ford pursuant to a competitively bid
 statewide contract.

 e. Resolution No. 26-005 - Authorizing the Mayor or City Manager to purchase 2 new Jeep
 vehicles for Development Services from Stephens Auto Center pursuant to a competitively
 bid statewide contract.

 f. Resolution No. 26-006 - Authorizing the Mayor or City Manager to purchase 3 new Jeep
 vehicles for Parking Systems from Stephens Auto Center pursuant to a competitively bid
 statewide contract.


 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax
 g. Resolution No. 26-007 - Authorizing the Mayor or City Manager to purchase 1 new Chevy
 van for Parks and Recreation from Stephens Auto Center pursuant to a competitively bid
 statewide contract.

 h. Resolution No. 26-008 - Authorizing the Mayor or City Manager to purchase a SimMan ALS
 Manikin with accessories and technical coverage for the Charleston Fire Department from
 Laerdal Medical Corporation pursuant to a competitively sourced contract.

 i. Resolution No. 26-009 - Authorizing the Mayor or City Manager to purchase 1 new Chevy
 Express 2500 Cargo Van for the Charleston Police Department from Mid-State Auto
 pursuant to a competitively bid statewide contract.



*Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Monday, January 5, 2026
 6:30 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 12-15-2025

 II. RESOLUTIONS:

 a. Resolution No. 26-001 – Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for Engineering from Thornhill Ford pursuant to a competitively bid statewide
 contract.

 b. Resolution No. 26-002 - Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for General Services from Thornhill Ford pursuant to a competitively bid
 statewide contract.

 c. Resolution No. 26-003 - Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for Parks and Recreation from Thronhill Ford pursuant to a competitively bid
 statewide contract.

 d. Resolution No. 26-004 - Authorizing the Mayor or City Manager to purchase 1 new Ford
 pickup truck for the Street Department from Thornhill Ford pursuant to a competitively bid
 statewide contract.

 e. Resolution No. 26-005 - Authorizing the Mayor or City Manager to purchase 2 new Jeep
 vehicles for Development Services from Stephens Auto Center pursuant to a competitively
 bid statewide contract.

 f. Resolution No. 26-006 - Authorizing the Mayor or City Manager to purchase 3 new Jeep
 vehicles for Parking Systems from Stephens Auto Center pursuant to a competitively bid
 statewide contract.


 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

 Page | 1 of
 g. Resolution No. 26-007 - Authorizing the Mayor or City Manager to purchase 1 new Chevy
 van for Parks and Recreation from Stephens Auto Center pursuant to a competitively bid
 statewide contract.

 h. Resolution No. 26-008 - Authorizing the Mayor or City Manager to purchase a SimMan ALS
 Manikin with accessories and technical coverage for the Charleston Fire Department from
 Laerdal Medical Corporation pursuant to a competitively sourced contract.

 i. Resolution No. 26-009 - Authorizing the Mayor or City Manager to purchase 1 new Chevy
 Express 2500 Cargo Van for the Charleston Police Department from Mid-State Auto
 pursuant to a competitively bid statewide contract.



*Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

 Page | 2 of
 MINUTES
 FINANCE COMMITTEE MEETING
 6:30 P.M., DECEMBER 15, 2025
 AV ROOM #308, CITY HALL


Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to
order at 6:30 p.m., December 15, 2025.

A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:

Joseph Jenkins, Chair
Brent Burton, Vice Chair
Becky Ceperley
Mary Beth Hoover
Larry Moore
Chad Robinson
Shawn Taylor

Absent:


Other Councilmembers present:
Frank Annie
Harper Gardner
Beth Kerns
Chelsea Steelhammer
Emmett Pepper



 I. DISCUSSION:

 a. Approval of Previous Minutes - Councilmember Burton asked for unanimous consent
to dispense with the reading of the minutes for the November 17, 2025 meeting and that they
be approved as distributed. There were no objections, and the minutes were approved.

 b. The City Manager’s report on fuel purchase pursuant to Resolution No. 25-107.
City Manager Ben Mishie added that the City received multiple bids. It was decided that a fixed
rate price was better than fluctuating prices.


 1


 Page | 3 of
 II. RESOLUTIONS:

 a. Resolution No. 25-115 – Authorizing the Mayor or City Manager to enter into an
 agreement with VBM Buildings and Grounds for mowing and leaf blowing services for
 Spring Hill Cemetery for calendar year 2026, with optional renewal for two additional
 years, where the unit price is $18,000 per mowing service and $3,000 per leaf blowing
 service pursuant to a competitive bidding process.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to enter into an agreement with VBM
 Buildings and Grounds for mowing and leaf blowing services for Spring Hill Cemetery for
 calendar year 2026, with optional renewal for two additional years, where the unit price
 is $18,000 per mowing service and $3,000 per leaf blowing service pursuant to a
 competitive bidding process.


City Manager Ben Mishoe added that the resolution is a contract for the mowing and leaf
blowing services of 100 acres at Spring Hill Cemetery.

Councilmember Robinson asked if there was a reason why City employees weren’t being hired
for this work. Mishoe replied that prior to having such a contract, the City did make an effort to
hire employees but could not keep workers.

Chief of Staff Matt Sutton added that there used to be part-time/ temporary employees, but
there was not enough work during the off season and they did not reliably show up.
Additionally, the cost of hiring employees would be much higher than the stated contract.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
25-115 approved.




 2


 Page | 4 of
 b. Resolution No. 25-116 – Authorizing the Mayor or City Manager to purchase three
 Internationals and one Kenworth dump trucks from Worldwide Equipment for the
 Street Department in the amount of $727,376.00 pursuant to a competitively sourced
 contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase three Internationals and one
 Kenworth dump trucks from Worldwide Equipment for the Street Department in the
 amount of $727,376.00 pursuant to a competitively sourced contract.


Mishoe added that the purchases were part of the regular replacement schedule. The cost is
under budget.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
25-113 approved.




Councilmember Burton motioned to adjourn the meeting.
Meeting adjourned.




 3


 Page | 5 of
 Resolution No. 26-001

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-001 – Authorizing the Mayor or City Manager to purchase one new Ford F-
2 150 crew cab pickup truck for Engineering from Thornhill Ford in the amount of $44,700.00
3 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase one new Ford F-150 crew cab pickup
8 truck for Engineering from Thornhill Ford in the amount of $44,700.00 pursuant to a
9 competitively bid statewide contract.




 Page | 6 of
 INSTRUCTIONS: This form
 FC must be submitted to the City
 YD
 CIT
 Manager's Office for any
 purchase of materials or

 supplies costing $5,000 or

 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON

 Purchase Request
 Replacing City Engintering
Date: 12-15-25 420/504
To: CITY MANAGER,



I request permission to purchase the following materials and/or supplies: A nen

Ford F-15 0 4x4 crer cab oft wr state Contraut



Purchase justfication: This is replacing Cty Engincering 420/504
 on its reglar replacement Schoduk off th FY-2025- 2026 Budgot.




If approved, the total purchase price will be: $44,700.0o

(Check One)



☐The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).



☐ The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 7 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)

1. Thornhill Fora Price Quote: $ 44,700.00
2. Price Quote: $


3. Price Quote: $


4. Price Quote: $

5. Price Quote: $




The apparent low-bid vendor meeting specifications is:


AND


☐ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR


Π I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with Thomhill Fora because:



 This is getting Prrchosid off the wr state Contract.
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector's records.



ITEM A (For Sole Source Procurements ONLY)


Explain what is unique about this vendor/brand and why your department must purchase this product:




 Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor's sole source
status:


(Name & Phone Number)
 2




 Page | 8 of
REQUESTOR'S DECLARATION




 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


procurement and have exercised reasonable precaution to procure the item(s) requested above at the


lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would



be considered a conflict of interest, except as follows:


(List Actual, Potential, or Perceived Conflicts of Interest)




Retir aitdt n ee t Frtd Maton
Is this purchase being paid with grant funds? ☐ Yes ☑No




Funds Approval: Date:
 Authorized Financial Officer



Account Number:




City Manager Approval: Date:




 3




 Page | 9 of
 Class 16-Automobile
 Standard Pick Up Crew Cab

 Vendor Name:
 ThewhillForp Vendor Contact: Chaalys Eluis
 Manufacturer/Brand: FORD Phone No. 304.855.1289
 Model Name & Number. F150 WIL Emmjt s fs
 Theramlt
  Vehicie Requirements:
  Clasefication: Standard Pick Up Crew Cab
 Drive:
 4Wheel/All
 Wheel with High & Low Ranga Manufacturer's Standard Avallable Colors
  Pamongar seating: 4 minimum (including driver) Standard Color Code Color Description
  Doors: 4 fuil doors, minimum S Slowe
  WheelbaSE: 149 in., minimum M7 A
  GVWR: 6800 lbs. min, 7350 los. max. UM BAGK
 Minimum 8 Cylinder forgasoline
  Engine:
 and Minimum 6 cylinder for diesel
 42 White
 Includes but not limited to: Limited Shp rear axde, traction lock
  Off Road Packaga: diifferantial, heavy duty angine cooling, skid plates, haavy duty
 suspension with gas shocks, tow hooks and all tarrain tires.

 Factory Complete: Includes integrated elactric traller brake
  Tow PackagI:
 controller, hitch, and wiring.
 Slush/All weather Mats Installed on driver and passenger front and second row, axcept
 where vinyl floor covering is prasent.

 Bed: Long bed with Installed Spray-in bedilner

 Sliding Rear Window: Not Required
 Additional Requirements:
 Fectory Running Boarda/Stop Bera, Cab Length
Tha vahicle bid shell inciude the stardard equlptent requirementa as required in section 3.1.1.1 of the
specfication.




 Vendor Bld Response:

 Vehicia fual type UNIT PRICE



Flea-Mual $ 4700
Dissel $
CNS/Bfuel $
Hybrid $

 Optións:

FOB Deelership: (Daduct)

FOB Other than Metro Charieston -Par Mile



*Note -The above delivery "optlons" above are not evaluated as part of the award.




 Page | 10 of
 Department of Administration CORRECT ORDER NUMBER MUST
 OTWES
 TVIR State of West Virginla
 Purchasing Division APPEAR ON ALL PACKAGES, INVOICES,
  STATE 2019 Washington Street East
 Post Office Box 50130
 Master Agreement AND SHIPPING PAPERS. QUÉSTIONS
 CONCERNING THIS ORDER SHOULD BE
 Charieston, WV 25305-0130 DIRECTED TO THE DEPARTMENT
 Order Date: 10-01-2025 CONTACТ.



  Order Number: CMA 0212 0212 MV26A 1 Procurement Fokder: 1802436
  Document Name: CMA MV26A Reason for Modification:

  Document Description: MV26-2026, OR LATEST MODEL VEHICLE AWARD OF CRFQ 0212 SWC2600000001


  Procurement Type: Statewide MA (Open End)
  Buyer Name:
  Telephone:
  Emall:

  Shipping Method: Best Way Effective Start Date: 2025-10-01
  Free on Board: FOB Dest, Freight Prepaid Effective End Date: 2026-09-30


 VENDOR DEPARTMENT CONTACT
  Vendor Customer Code: 000000111679 Requestor Name: Mark A Atkins
  THORNHILL GROUP INC dba Thomhill Ford Requestor Phone: (304) 558-2307
  500 FORD FAIRLANE Requestor Email: mark.a.atkins@ww.gov
  CHAPMANVILLE ww 25508
  US




 2026
  Vendor Contact Phone: 304-855-8300 Extension:


  Discount Detalls:

 Discount Allowed Discount Percentage
 FILE LOCATION
 Discount Days
 #1 No 0.0000 0

  2 No

 #3 No
  #4 No


 INVOICE TO SHIP TO

 ALL STATE AGENCIES STATE OF WEST VIRGINIA

 VARIOUS LOCATIONS AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




 No City No City WV 99999


 US US


 10/15/2x 01 Total Order Amount: Open End

 Purchasing Division's File Copy


 MA 10/01/2005
PURCHASING DIVISION AUTHORIZATION ATORE GEVERALPPROVA AS TO FORM ENCUMBRANCE CERTIFICATION

 DATE
 DATE:0-20-25
ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON Fise ELECTRONIC SIGNATURE ON FILE




Dats Printed: Oct 1.2025 Order Number:
 10/20/2025
 CMA 0212 0212 MV26A 1 Page: 1 FORM ID: WW-PRC-CMA-002 2020/01




 Page | 11 of
 Resolution No. 26-002

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-002 – Authorizing the Mayor or City Manager to purchase one new Ford F-
2 150 extended cab pickup truck for General Services from Thornhill Ford in the amount of
3 $42,396.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase one new Ford F-150 extended cab
8 pickup truck for General Services from Thornhill Ford in the amount of $42,396.00 pursuant to
9 a competitively bid statewide contract.




 Page | 12 of
 INSTRUCTIONS: This form
 CHA
 F
 must be submitted to the City
 ALZ
 Manager's Office for any
 purchase of materials or

 supplies costing $5,000 or

 more. A minimum of 3 quotes

 is required for this form.
 CITY OF CHARLESTON

 Purchase Request

Date: 12-15.25
 Roplacing General Servin
 440/567
To: CITY MANAGER,



I request permission to purchase the following materials and/or supplies: A new

 Ford F-150 4x4 Extended cab off wr state Contract



 440/567
Purchase justification: This is Relacing General Services
 on its resular replacement Schedule ote FY-2025-2026 Bueset.




If approved, the total purchase price will be: $42,396.0о

(Check One)



☐ The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).



 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITЕМ
 A on page 2.)




 Page | 13 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)


1. Thornhill Ford Price Quote: $42,396.00
2. Price Quote: $

3. Price Quote: $

4. Price Quote: $

5. Price Quote: $



The apparent low-bid vendor meeting specifications is:

AND


☐ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR


 I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with Thornhill Ford because:



 This is sotting purchased oft the wr State Contract.
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector's records.



ITEM A (For Sole Source Procurements ONLY)


Explain what is unique about this vendor/brand and why your department must purchase this product:




Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor's sole source
status:


(Name & Phone Number)
 2




 Page | 14 of
REQUESTOR'S DECLARATION




 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


procurement and have exercised reasonable precaution to procure the item(s) requested above at the


lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would


be considered a conflict of interest, except as follows:


(List Actual, Potential, or Perceived Conflicts of Interest)




Raeiar antet r e n Department: Eqvipment Maintenance

Is this purchase being paid with grant funds? ☐ Yes ☐ No




Funds Approval: Date:
 Authorized Financial Officer



Account Number:




City Manager Approval: Date:




 3




 Page | 15 of
 Ciass 15-Automoblia
 Standard Pick Up Extended Cab

 Vendor Name:
 Thewhill FOAD Vendor Contact: Cheeles Ell
 Manufacturer/Brand: FORD Phona No.: 389286-1289
 Model Name & Number EISD XIL Emalk: ks. Ev

  Vehicle Requirements:
 ThoaNkill Aloattve.com
 Standard Pick Up Extendad Cab
 ClassiFication:

 Drive: 4 Wheel/All whesl with H/LD Range Manufacturer's Standard Avallable Colon
 Passenger saating: 4 minimum (inctuding driver) Standard Color Code Color Deseription
 Doors: 4, minimm
 TS Silir
  Whealbas 140ri, mlnimum
  GVWR: 6275 lbs, min, 7350 lbs. max.
 um BIACK
 Minimum 8 Cylinder for gasoline and Minimum 6 cylinderfor
  Engine: 2
 diesel
 whito
 Includes but not Iimited to: LImitedShip rear axde, traction lock
  Off Road Peckage: differential, hesvy duty engine cooling, siid plates, heavy duty
 suspension with gas shocks, tow hooks and all terrain tires.

  Tow Packag: Fectory Complete: Incfudes Integrated electric traller breke
 controller. hitch, and wiring
 Sjush/All westher Mats Inistalled on driver and passenger front and second row, except
 whare vinyl floor covaring is present.
 Bad: Short, with Installed Spray-In liner.
 Slidingrear wintow: Not required.

 Additional Raquiraments:
 Factory Nunaing Boards/Stap Bers, Cab Langth
 The Gasicin bid shadl irnctude she ntandard equipment requlirernentsas requirad in taction 3.1.1.1 of the
 spaciócation.


Vandor Bld Response:

 Vahicie fuel typa UNIT PRICE



Res-fuel $
Dlesal $
CRNG/B1fuel $
Hyand $

 Options:

FOB Deslership: (Deduct)
 s
FOB Otherthan Metre Charierton-Per Mile ‫ے‬



"Note - The above delivery "options" above are not evaluated as part ofthe award.




 Page | 16 of
 Department of Administration CORRECT ORDER NUMBER MUST
 State of West Virginla
 Purchasing Division APPEAR ON ALL PACKAGES, INVOICES,
 ATEOFWEST
 VIRG
 2019 Washington Street East
 Post Office Box 50130
 Master Agreement AND SHIPPING PAPERS. QUESTIONS
 CONCERNING THIS ORDER SHOULD BE
 Charleston, WV 25305-0130 DIRECTED TO THE DEPARTMENT
 CONTACТ.
 Order Date: 10-01-2025



 Order Number: CMA 0212 0212 MV26A Procurement Foider: 1802436
 Document Name: CMA MV26A Reason for Modification:


 Document Description: MV26-2026, OR LATEST MODEL VEHICLE AWARD OF CRFQ 0212 SWWC2600000001



 Procurement Type: Statewide MA (Open End)
 Buyer Name:
 Telephone:
 Emall:

 Shipping Method: Best Way Effective Start Date: 2025-10-01
 Free on Board: FOB Dest, Freight Prepaid Effective End Date: 2026-09-30


 VENDOR DEPARTMENT CONTACT
 Vendor Customer Code: 000000111679 Requestor Name: Mark A Atkins
 THORNHILL GROUP INC dba Thomhill Ford Requestor Phone: (304) 558-2307
  500 FORD FAIRLANE Requestor Email: mark.a.atkins@wv.gov

  CHAPMANVILLE ww 25508

 US




 2026
  Vendor Contact Phone: 304-855-8300 Extenslon:


 Discount Detalls:

 Discout Allowed Discount Percentage Discount Days
 FILE LOCATION
 #1 No 0.0000 0

 #2 No
 $3 No

 #4 No



 INVOICE TO SHIP TO


ALL STATE AGENCIES STATE OF WEST VIRGINIA


 VARIOUS LOCATIONS AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




 No City WV 99999 No City V 98999



US US


 10/15/2500 Total Order Amount: Open End

 Purchasing Division's File Copy



 MA 10/01/2005
PURCHASING DIVISION AUTHORIZATION ATORE GEVERAL PPROVA AS TO FORM ENCUMBRANÇE CERTIFICATON
 C
 DATE
 DATE:O-2


 stoe o2/01
ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON FILE




Date Printed: Oct 1. 2025 Order Number: CMA 0212 0212 MV26A Page: 1 FORM ID: W-PRC-CMA-002 2020/01




 Page | 17 of
 Resolution No. 26-003

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-003 – Authorizing the Mayor or City Manager to purchase one new Ford F-
2 150 extended cab pickup truck for Parks and Recreation from Thornhill Ford in the amount of
3 $42,396.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase one new Ford F-150 extended cab
8 pickup truck for Parks and Recreation from Thornhill Ford in the amount of $42,396.00
9 pursuant to a competitively bid statewide contract.




 Page | 18 of
 INSTRUCTIONS: This form
 CH
 MA
 L must be submitted to the City

 Manager's Office for any
 purchase of materials or

 supplies costing $5,000 or

 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON

 Purchase Request
 1215-25 Replacing Parks and Rec.
 Date:
 900/311
 To: CITY MANAGER,




 I request permission to purchase the following materialsand/or supplies: A new

  Ford F-150 484 Extended cab off th wr state contract



Purchase justification: This is rolacing Parlls and Rec 900/321 on its
  resular Reptac-ement Schedue of6 the Fx 2025-2026 Brdset-



If approved, the total purchase price will be: $42,396.00

(Check One)



☐The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).



 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 19 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)


1. Thornhill Ford Price Quote: $. 42, 396.00
2. Price Quote: $


3. Price Quote: $


4. Price Quote: $


5. Price Quote: $



The apparent low-bid vendor meeting specifications is:

AND


 The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR


☑ I recommend not contracting with the lowest bidder meeting specifications and instead

 recommend contracting with Thornhill Ford because:



 This i3 setting Purcharsed off th WV State Contrect.
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector's records.



 ITEM A (For Sole Source Procurements ONLY)



Explain what is unique about this vendor/brand and why your department must purchase this product:




Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor's sole source
status:


(Name & Phone Number)
 2




 Page | 20 of
REQUESTOR'S DECLARATION



 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


procurement and have exercised reasonable precaution to procure the item(s) requested above at the

lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would


be considered a conflict of interest, except as follows:

(List Actual, Potential, or Perceived Conflicts of Interest)




Matet eortetrnRen n Department: Eqviemat Maintinanu

Is this purchase being paid with grant funds? ☐ Yes ☑ No




Funds Approval: Date:
 Authorized Financial Officer




Account Number:



 Date:
City Manager Approval:




 3




 Page | 21 of
 Class 15-Automobilа
 Standard Pick Up Extended Cab


  Vendor Name:

  Manufacturer/Brand:
 Thanw hilt FOAD
 FOAD
 Vendor Contact: Chaeles
 Phone No.: 384-856-1289
 Eu.

  Model Name & Number: FI5D XIL Email: Ch4. EH
 ThoRNkill AtotiNe.com
 Vehicie Requirements: Standard Pick Up Extended Cab
 Ciassification:

 Drive: 4 Wheel/All wheel with Hl/Lo Range Manufacturer's Standard Avallable Colors

 Passengarseating: 4 minimum (including driver) Standard Color Code Color Description
 Doors: 4, minimum TS Sil
 Wheathase: 140n., minimum M?
 GVWR: 6275 lbs. min, 7350 Jbs. max. um ACK
 Minimum8 Cylinder for gesoline and Minimum 6 cylinder for
 Engine: diesel YZ white
 Includes but not limited to: Limited Slip reer exle, traction lock
 Off Road Pockage: differential, heavy duty engire cooling, skid plates, haevy duty
 suspension with gas shocks, tow hooks and all terrain tiras.

 Factory Complete: Inclúdes integrated electric traller bra
 Tow Package:
 controller, hitch, and wrin
 Installed on driver and passenger front and second row, excapt
 Skuah/Ail weather Mats
 where vinyl floor covering is present.
 Bad: Short, with Installed Spray-In liner.
 Sliding reai wislowz Not required.
 Additional Requirements:
Fectory Runaing Boerds/Step Bars, Cab Length
The vah icie bld shall inciude the standard equipment requirements es requtred in section 3.1.1.1 of the
spesticntion.


Vendor Bid Response:

 Vshicle fuel type UNIT PRICE



FiamMusl $ 42 39
Dlesal

CNS/Bffuel $
Hybrid

 Options:

FOB Desiershig: (Deduck

FOB Other than Metro Charieston-Per Mille



*Note-The above delivery "options" above are not evaluated as part ofthe award.




 Page | 22 of
 I
 Department of Administration State of West Virginia CORRECT ORDER NUMBER MUST
 STV Purchasing Division APPEAR ON ALL PACKAGES, INVOICES,
 WE
 OF
 ATE 2019 Washington Street East Master Agreement AND SHIPPING PAPERS, QUESTIONS
 T
 STA
 Post Office Box 50130 CONCERNING THIS ORDER SHOULD BE
 Charfeston, WV 25305-0130 DIRECTED TO THE DEPARTMENT
 Order Date: 10-01-2025 CONTACТ.




  Order Number: CMA 0212 0212 MV26A 1 Procurement Fokder: 1802436
  Document Name: CMA MV26A Reason for Modification:

  Document Description: MV26-2026, OR LATEST MODEL VEHICLE AWARD OF CRFQ 0212 SWC2600000001


  Procurement Type: Statewide MA (Open End)
  Buyer Name:

  Telephone:
  Emall:

  Shipping Method: Best Way Effective Start Date: 2025-10-01

  Free on Board: FOB Dest, Freight Prepaid Effective End Date: 2026-09-30


 VENDOR DEPARTMENT CONTACT
  Vendor Customer Code: 000000111679 Requestor Name: Mark A Atkins
  THORNHILL GROUP INC dba Thornhill Ford Requestor Phone: (304) 558-2307
  500 FORD FAIRLANE Requestor Email: mark.a.atkins@ww.gov

  CHAPMANVILLE ww 25508

  US




 2026
  Vendor Contact Phone: 304-855-8300 Extenslon:


  Discount Detalls:

 Discount Allowed Discount Percentage
 FILE LOCATION
 Discount Days
  #1 No 0.0000 D

 #2 No

  *3 No
 #4 No


 INVOICE TO SHIP TOo


 ALL STATE AGENCIES STATE OF WEST VIRGINIA

 VARIOUS LOCATIONS AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




 99999 /VW
 No City No City WV 99999


US US


 10/15/2x 00 Total Order Amount: Open End

 Purchasing Division's File Copy


 MA 10/01/2005
 PURCHASING DIVISION AUTHORIZATION ATTORGEY GENERAL PPROVAL AS TO FORM ENCUMBRANCE
 BRANCECERTIFICATIO
DATE DATE.
 DATE:0-20-25
ELECTRONIC SIGNATURE ON FILE 5 ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON FILE




Date Printed: Oct 1, 2025 Order Number:
 10/20/2025
 СMА 0212 0212 MV26A 1 Page: 1 FORM ID: WV-PRC-CMA-002 2020/01




 Page | 23 of
 Resolution No. 26-004

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-004 – Authorizing the Mayor or City Manager to purchase one new Ford F-
2 150 regular cab pickup truck for the Street Department from Thornhill Ford in the amount of
3 $37,968.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase one new Ford F-150 regular cab
8 pickup truck for the Street Department from Thornhill Ford in the amount of $37,968.00
9 pursuant to a competitively bid statewide contract.




 Page | 24 of
 INSTRUCTIONS: This form
 U
 YO must be submitted to the City
 CIT
 Manager's Office for any

 purchase of materials or
 supplies costing $5,000 or

 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON

 Purchase Request
 Date: 12-15-25 Replacing Strerb Dept.
 75015
 To: CITY MANAGER,




I request permission to purchase the following materials and/or supplies: A new

 Ford F150 4x4 Reg cab off WV state Contract


Purchase justification: This is relacing Street Dept.Truck 750/5
 on its regular replacemunt schedule off Fy-2025-2026
 Budgat Kear

If approved, he total purchaseprice willbe$37.968. 00


(Check One)



 The price is less than the $25,000 permitted for purchases without advertising for
 bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).



☐ The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 25 of
 have contacted the following responsible vendors and have attached their written quotes for the
 requested item(s): (Minimum of 3 Quotes Required)

 1. Thornhill Ford Price Quote: $ 37,968.00
 2.
 Price Quote: $

 3. Price Quote: $

 4. Price Quote: $

 5. Price Quote: $



The apparent low-bid vendor meeting specifications is:


AND



☐The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR


☑ I recommend not contracting with the lowest bidder meting specifications and instead
  recommend contracting with Thornhil Ford because:


 This is settin purchssed oft th wV state Controt

 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector's records.



ITEM A (For Sole Source Procurements ONLY)


Explain what is unique about this vendor/brand and why your department must purchase this product:




Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor's sole source
status:


(Name & Phone Number)
 2




 Page | 26 of
 REQUESTOR'S DECLARATION




 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


 procurement and have exercised reasonable precaution to procure the item(s) requested above at the


 lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would


 be considered a conflict of interest, except as follows:


 (List Actual, Potential, or Perceived Conflicts of Interest)




Rerpaet Lieimas n one Department: Evipment Mainterane

Is this purchase being paid with grant funds? Yes No




Funds Approval: Date:
 Authorized Financial Officer



Account Number:




City Manager Approval: Date:




 3




 Page | 27 of
 Class 14-Automobile
 Standard Pick Up Reg Cab

 Vandor Name: Thoutill FoRD Vendor Contact: ChAMES EMs
 Manufacturer/Brand: FedD Phone No.:304-855.129
 Model Name & Numbar: FISD FIL Emall: Chachr
 Thawnill aut aotire.wrm
Vehicie Requirements:
 Standerd Pick Up Reg Cab
Cisssification:
 Driva: 4 Wheel/All wheal with H/Lo Range Manufacturer's Standard Avallable Colors


 Passenger seating: 2 minimum (including driver) Standard Color Code Color Description

Doors: 2, minimum
Whealbase: 119 in minimum um KIALK
GVWR: 6000 lbs. min, 6650 lbs. max. GRAY
Engine: 6cylinder minimum YZ. whive
 Factory Complete: Includes Integrated electric traller brake
 Tow Package:
 controller, hitch, and wiring
Additional Requirements:
Installed Spray-in bediiner
Factory Running Boards/Step Bars, Cab Length
Thevehicie hid shall inchude the standard equipment requlrements as required in section 3.1.1.1 of
thespecification.




Vendor Bid Response:

 Vahicle fuel type UNIT PRICE

Gusolne $ 3796 ee
Hex-Mue! $ 37968.F.
Diesat $

CNS/Bifuel $

Hybrid $

 Options:

FOB Desiership: (Deduct) $

FOB Other than Metro Charleston-Per Mlle



"Nota -The above delivery "options" above are not evaluated as part of the award.




 Page | 28 of
 CORRECT ORDER NUMBER MUST
 WE
 STV
 Department of Administration State of West Virginia
 APPEAR ON ALL PACKAGES, INVOICES.
 Purchasing Division
 ATE
 O IR
 T
 G
 2019 Washington Street East Master Agreement AND SHIPPING PAPERS. QUESTIONS
 CONCERNING THIS ORDER SHOULD BE
 Post Office Box 50130
 DIRECTED TO THE DEPARTMENT
 Charleston, WV 25305-0130
 Order Date: 10-01-2025 CONTACТ.




 Order Number: CMA 0212 0212 MV26A 1 Procurement Folder: 1802436

 CMA MV26A Reason for Modification:
 Document Name:
 AWARD OF CRFQ 0212 SWC2600000001
 Document Description: MV26-2026, OR LATEST MODEL VEHICLE


 Procurement Type: Statewide MA (Open End)

 Buyer Name:
 Telephone:
 Email:
 Effective Start Date: 2025-10-01
 Shipping Method: Best Way
 FOB Dest, Freight Prepaid Effective End Date: 2026-09-30
 Free on Board:


 VENDOR DEPARTMENT CONTACT

 Vendor Customer Code: 000000111679 Requestor Name: Mark A Atkins

 THORNHILL GROUP INC dba Thomhill Ford Requestor Phone: (304) 558-2307
 500 FORD FAIRLANE Requestor Email: mark.a.atkins@wv.gov


 CHAPMANVILLE ww 25508

 US




 2026
 Vendor Contact Phone: 304-855-8300 Extension:


 Discount Details:

 FILE LOCATION
 Discount Allowed Discount Percentage Discount Days
 #1 No 0.0000 0

 #2 No

#3 No

 #4 No


 INVOICE TO SHIP TO


ALL STATE AGENCIES STATE OF WEST VIRGINIA


VARIOUS LOCATIONS AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




 WV 99999 No City WV 99999
No City


US US



 10/15/24 01 Total Order Amount: Open End

 Purchasing Division's File Copy



 MA 10/01/2005 ATOREY GEUERAL PPROVA AS TO FORM ENCUMBRANCE CERTIFICATION
PURCHASING DIVISION AUTHORIZÁTIÓN

 DATE:0-20-25
ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON FILE




Date Printed: Oct 1, 2025 Order Number:
 10/20/2025
 CМА 0212 0212 MV26A 1 Page: 1 FORM ID: WV-PRC-CMA-002 2020/01




 Page | 29 of
 Resolution No. 26-005

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-005 – Authorizing the Mayor or City Manager to purchase two new Jeep
2 Compass Trailhawk 4x4 vehicles for Development Services from Stephens Auto Center in the
3 total amount of $66,258.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase two new Jeep Compass Trailhawk
8 4x4 vehicles for Development Services from Stephens Auto Center in the total amount of
9 $66,258.00 pursuant to a competitively bid statewide contract.




 Page | 30 of
 INSTRUCTIONS: This form
 must be submitted to the City
 Manager's Office for any
 purchase of materials or

 supplies costing $5,000 or
 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON

 Purchase Request

Date: 12-13-25 Replaciny Development Servias
 430/542 and 549
To: CITY MANAGER,




I request permission to purchase the following materials and/or supplies: 2 new

Jeep Compass trailhawk 4x4 of the wr State contract.


Purchase justification: These are replaciny 430/542 of Fy 2025-2026 Bud +7

and 430/549 Fron Bring totaled in accidont.
 off wv state Contract,

 x33,129,00
If approved, the total purchase price willbe: 66,258.


(Check One)



 The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).



☐ The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 31 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)
 33,/29.00
1. Stephans Auto Centay Price Quote: $ 66,25800

2. Price Quote: $

3. Price Quote: $

4. Price Quote: $

5. Price Quote: $




The apparent low-bid vendor meeting specifications is:


AND


 The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR


☑I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with stephens Auto Centey because:


 These are sotting Purchred off the wV state Contrant
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector's records.




ITEM A (For Sole Source Procurements ONLY)


Explain what is unique about this vendor/brand and why your department must purchase this product:




Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor's sole source
status:


(Name & Phone Number)
 2




 Page | 32 of
REQUESTOR'S DECLARATION




 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


procurement and have exercised reasonable precaution to procure the item(s) requested above at the


lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would


be considered a conflict of interest, except as follows:


(List Actual, Potential, or Perceived Conflicts of Interest)




Rerent antnty on l Department: uiemat Manta

Is this purchase being paid with grant funds? ☐ Yes No




Funds Approval: Date:
 Authorized Financial Officer



Account Number:




City Manager Approval: Date:




 3




 Page | 33 of
 Class 6-Automobile
 Compact Utility

  Vendor Name: STEPHENS AUTO CENTER Vendor Contact: MIKE BALLARD

  Manufacturer/Brand: JEEP COMPASS TRAILHAWK 4X4 Phone No.: 304-369-2411
 Model Name & Number: MPJH74 Emall: mballard@stephensauto.com

 Vehicle Requirements:
 Compact Utiliky
 Classification:
 Drive: 4 Wheel/All Wheel with High & Low Range Manufacturer's Standerd Avallable Colors
 Passenger seating: 5 (Including driver) Standard Color Code Color Dascription
 Doors: 4, minimum PW7 WHITE
Wheelbese: 102 in., minimum

 GVWR: 4350 lba. min, 5600 lbs. max.

 Engine: 4 cylinder minimum

 Includes but not limited to: Limited Slip rear axle, traction lock
 Off Roud Package: differential, heavy duty engine cooling, skid plates, heavy duty
 suspension with gas shocks, tow hooks and all terrain tires.


 Tow Package: Instalied Hitch & Wiring

 Shush/All-Westher Mats: Installed: Driver, Passenger, Cargo Areas
The vehide bid shall inctade the standard equipment requirements as required in saction 9.1.1.1 of the
spectfication.




Vendor Bid Response:

 Vahicle fuel type Unit Price

Gasoline S 33,129.00
Flex-Aun! $
Diesel $
CNG/Bifua S
Hybrid $


 Optiont:

FOB Deslership: (Deduct) N/A

FOB Other than Metro Charteston-Per Mle $ 2.00


*Note -The above delivery "options" above are not evaluated as part of the award.




 Page | 34 of
 Department of Administration
 State of West Virginia CORRECT ORDER NUMBER MUST
 E Purchasing Division APPEAR ON ALL PACKAGES, INVOICES,
 STVIR
 STAOTFÉ Master Agreement
 E
 2019 Washington Street East AND SHIPPING PAPERS. QUÉSTIONS
 Post Office Box 50130 CONCERNING THIS ORDER SHOULD BE
 Charleston, WV 25305-0130 DIRECTED TO THE DEPARTMENT
 Order Date: 10-01-2025 CONTACТ.



 Order Number: CMA 0212 0212 MV26C 1 Procurement Folder: 1802720
 Document Name: CMA MV26C Reason for Modification:

 Document Description: MV26-2028, OR LATEST MODEL VEHICLE AWARD OF CRFQ 0212 SWWC2600000001


 Procurement Type: Statewide MA (Open End)
 Buyer Name:
 Telephone:
 Email:

  Shipping Method: BestWay Effective Start Date: 2025-10-01
 Free on Board: FOB Dest, Freight Prepald Effective End Date: 2026-09-30


 VENDOR DEPARTMENT CONTACT
 Vendor Customer Code: 000000199714 Requestor Name: Mark A Atkins
 STEPHENS AUTO CENTER
 Requestor Phone: (304) 558-2307
 PO BOX 278
 Requestor Emall: mark.a.atkins@wv.gov
 DANVILLE w 25053278
  US
  Vendor Contact Phone: 999-999-9999 Extension:


  Discount Details:


  #1
 Discount Allowed
 No
 Discount Percentage
 0.0000
 Discount Days
 이
 2026
 FILE LOCATION
  2 No

  #3 No
  2 No



 INVOICE TO SHIP TO


 ALL STATE AGENCIES STATE OF WEST VIRGINIA

 VARIOUS LOCATIONS AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




 No City WV 99999 No City WV 99999


 US US



 1015/2561 Total Order Amount: Open End
 Purchasing Division's File Copy




 PURCHASING DIVISION AUTHORIZATION A TORNEY GENERA APPROVAL AS TO FORM ENCUMBRANCE CERTIFICATION

 e /14/25 DATI DATE:
 20-2S
 ELECTRONIC SIGNATURE ON FILE ELECTRONIC SIGNATURE ON ELECTRONIC SIGNATURE ON FILE




Date Printed: Oct 1, 2025 Order Number:
 10/2
 CMA 0212 0212 MV26C Page: 1 FORM ID: WV-PRC-CMA-002 2020/01




 Page | 35 of
 Resolution No. 26-006

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-006 – Authorizing the Mayor or City Manager to purchase three new Jeep
2 Compass Trailhawk 4x4 vehicles for Parking Systems from Stephens Auto Center in the total
3 amount of $99,387.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase three new Jeep Compass Trailhawk
8 4x4 vehicles for Parking Systems from Stephens Auto Center in the total amount of $99,387.00
9 pursuant to a competitively bid statewide contract.




 Page | 36 of
 INSTRUCTIONS: This form
 must be submitted to the City

 CATYO
 F  CHAR Manager's Office for any
 purchase of materials or

 supplies costing $5,000 or
 more. A minimum of 3 quotes

 is required for this form.
 CITY OF CHARLESTON

 Purchase Request
Date: 1245-25
 Replacing Parking Sistins
 571/614,298, 101
To: CITY MANAGER,



I request permission to purchase the following materials and/or supplies: 3 new

Jeep Compass Trailhak 484 off wr state
  Contract

 Parking systoms
Purchase justification: These are rexlacing
 571/614,298 and 101 off FX-2025-2026 Budset
These are on tere regular replaument Scheduk
 33,129,0
If approved, the total purchase price will be: $99.387.00

(Check One)



☐ The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).



☐ The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 37 of
 have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required) 33,19,00
1. stephens Auto Centr Price Quote: 599382.00
 $ 9

2. Price Quote: $

3. Price Quote: $


4. Price Quote: $


5. Price Quote: $



The apparent low-bid vendor meeting specifications is:

AND


☐ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR



☑ I recommend not contracting with the lowest bidder meeting specificationsand instead
 recommend contracting with Stephens Arto Centr because:
 These are setting Prrchased off th wr State Contrart.
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector's records.



ITEM A (For Sole Source Procurements ONLY)



Explain what is unique about this vendor/brand and why your department must purchase this product:




Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor's sole source
status:




 INSTRUCIONS This form
 mustbesubnitted tothe c
 Manager's Office for any
 purchase f materials.
 esupplies costing $5,000o
 more A minimum of3.quotes




 Page | 38 of
REQUESTOR'S DECLARATION




 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


procurement and have exercised reasonable precaution to procure the item(s) requested above at the


lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would


be considered a conflict of interest, except as follows:


(List Actual, Potential, or Perceived Conflicts of Interest)




Request Submitted By: Department: Eqvipment Maintmonvc

Is this purchase being paid with grant funds? Yes ☑ No




Funds Approval: Date:
 Authorized Financial Officer



Account Number:




City Manager Approval: Date:




 3




 Page | 39 of
 Class 6-Automobile

 Compact Utility


 Vendor Name: STEPHENS AUTO CENTER Vendor Contact MIKE BALLARD

 Manufacturer/Brand: JEEP COMPASS TRAILHAWK 4X4 Phone No.: 304-369-2411
 Model Name & Number: MPJH74 Emall: mbalard@stephensauto.com

 Vehile Requirements:
 Compact Utillity
 Ciassification:
 Drive: 4 Wheel/A Wheel with High & Low Range Manufacturer's Standard Avaliable Colors

 Passenger seating: 5 (including driver) Standard Color Code Color Description
 Doors: 4, minimum PW7 WHITE
Wheelbase: 102 kn., minimum
 GVWR: 4350 lbs. min, 5600 lbs. max.

 Engine: 4 cylinder minimum

 Includes but not limited to: Limited Silp rear axle, traction lock
 Off Road Package: differential, heavy duty engine cooling, skid plates, heavy duty
 suspension with gas shocks, tow hooks and all terrain tires.

 Tow Package: Installed Hitch & Wiring

 Slush/All-Weather Mats: Installed: Driver, Passenger, Cargo Areas
The vahiie bid shall inctude the standard equipment requirements as ruquirod in section 3.1.1.1 of the
spectfication.




Vendor Bld Response:

 Vehicle fuel type Unit Price

Bmoline $ 33,129.00

Flou-fual $
Dlesel $

CNG/Bifual $

Hybrld $


 Options:

FOB Dealerthip: (Deduct) N/A

FOB Other than Metro Chariaston-Per Mille S 2.00


*Note-The above delivery "options" above are not evaluated as part of the award.




 Page | 40 of
 Department of Administration CORRECT ORDER NUMBER MUST
 State of West Virginia
 APPEAR ON ALL PACKAGES, INVOICES.
 F
  AT Purchasing Division
 Master Agreement
 EO AND SHIPPING PAPERS. QUESTIONS
 2019 Washington Street East
 Post Office Box 50130 CONCERNING THIS ORDER SHOULD BE
 DIRECTED TO THE DEPARTMENT
 Charleston, WV 25305-0130
 Order Date: 10-01-2025 CONTACT.




 Order Number: CMA 0212 0212 MV26C 1 Procurement Folder: 1802720

 Document Name: CMA MV26C Reason for Modification:

 AWARD OF CRFQ 0212 SWC2600000001
 Document Description: MV26-2026, OR LATEST MODEL VEHICLE


 Procurement Type: Statewide MA (Open End)

 Buyer Name:
 Telephone:
 Email:

 BestWay Effective Start Date: 2025-10-01
 Shipping Method:
 Free on Board: FOB Dest, Freight Prepaid Effective End Date: 2026-09-30


 VENDOR DEPARTMENT CONTACT
 Vendor Customer Code: 000000199714 Requestor Name: Mark A Atkins

 STEPHENS AUTO CENTER Requestor Phone: (304) 558-2307
  PO BOX 278 Requestor Email: mark.a.atkins@wv.gov


 DANVILLE ww 25053278
 US
 Vendor Contact Phone: 999-999-9999 Extension:


 Discount Details:

 Discount Allowed Discount Percentage Discount Days
 2026
 FILE LOCATION
 #1 No 0.0000 0

 #2 No

 #3 No
 #4 No


 INVOICE TO SHIP TO


ALL STATE AGENCIES STATE OF WEST VIRGINIA

VARIOUS LOCATIONS AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




No City WV 99999 No City WV 99999



US US



 10/15/27 90 Total Order Amount: Open End

 Purchasing Division's File Copy



 MA 10/01/205
 PURCHASING DIVISION AUTHORIZATION A TORNEY GENERA APPROUAL AS TO FORM ENCUMBRANCE CERTIFICATION




ELECTRONIC SIGNATURE ON FILE
 sd14/25 DAT
 ELECTRONIC SIGNATURE ON PE
 DATE:
 ELECTRONIC SIGNATURE ON FILE
 0-25




Date Printed: Oct 1, 2025 Order Number: CMA 0212
 110/eckaw5
 0212 MV26C 1 Page: 1 FORM ID: WV-PRC-CMA-002 2020/01




 Page | 41 of
 Resolution No. 26-007

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-007 – Authorizing the Mayor or City Manager to purchase one new Chevy
2 Express 15 passenger van for Parks and Recreation from Stephens Auto Center in the amount of
3 $45,549.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase one new Chevy Express 15 passenger
8 van for Parks and Recreation from Stephens Auto Center in the amount of $45,549.00 pursuant
9 to a competitively bid statewide contract.




 Page | 42 of
 INSTRUCTIONS: This form
 M must be submitted to the City
 U
 T
 Manager's Office for any
 purchase of materials or

 supplies costing $5,000 or

 more. A minimum of 3 quotes

 is required for this form.
 CITY OF CHARLESTON

 Purchase Request
 12-1J.25 Replacing Parks and Rec.
 Passenger Van 900/321
Date:


To: CITY MANAGER,




I request permission to purchase the following materials and/or supplies: A new

Chery Express 15 passenger Van oft wr state Contraote.

Purchase justification: This is Replacing Parks and Roe. 900/321
 of6 F4-2025-2026 Budgit Xear on its regikr rrelatmont
  Schedule.


If approved, the total purchase price will be: $45,549.00

(Check One)



 The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).


 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITЕМ
 A on page 2.)




 Page | 43 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)

 $ 45,549
 St ephems Motor Company Price Quote:
1.


2. Price Quote: $

3. Price Quote: $


4. Price Quote: $

5. Price Quote: $



The apparent low-bid vendor meeting specifications is:


AND



☐ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector's records, and I recommend authorizing the purchase through the
 low-bid vendor.
OR




 Page | 44 of
REQUESTOR'S DECLARATION




 I declare that I have fully complied with the letter and intent of the City Code as it pertains to


procurement and have exercised reasonable precaution to procure the item(s) requested above at the


lowest price, consistent with good service and quality.


 I also declare that I have no personal or business relationship with the listed vendor(s) that would


be considered a conflict of interest, except as follows:


(List Actual, Potential, or Perceived Conflicts of Interest)




 y
ARaiart ilhnte nly Department: Eqvipment Maintenamu

Is this purchase being paid with grant funds? ☐Yes ☑ No




Funds Approval: Date:
 Authorized Financial Officer




Account Number:




City Manager Approval: Date:




 3




 Page | 45 of
 Class 22-Autom
 obile
 Full Size Van
 Vendor Name:
 Manufacturer/Br STEPHENS MOTOR
 and: COMPANY
 Modal Name CHEVY EXPRESS Vendor Contac
 & Numbeт: t: MIKE BA
 LLARD
 C633706 Phona No.: 30
 4-369-2411
 Vahicle Regu
 irements: Emaik: mbal
 Classtficationt iard@stephensa
 Drive: Full Size Van uto.com
 RearWhee!
 Passenger se
 ating
 15 minimum (inc
 luding driver) Manufacturer's
 Standard Availa
 Doors: 5,mtan: 1
 Let Front, Standard Color Co ble Colors
 1 Right de
 Front, 1 Passenger
 Side Mid Sody, 2
 ColorDescript
 ion
 Whaelbase: Rear Facing.
 134 in., minmum
 GVWR: GAZ
 WHITE
 6250 lbs. mia, 9930 lbs. max.

 Engfaes 6 cylinder min
 imum for gasoli
 engines, 4 cylinder ne
 miamum for
 diesel
 Adkditional Requlveme
 Thevehtcle bid stal
 ets:
 l incude the tan
 pestion 3.1.1.1 of the sard equipment
 requirements as req
 mechiication utred in


 Vendor Bi
 d Response:

 Vehicte frel
 type
 Unit Price
 Gasotine
 S
 Hx-Ausl 45,549.00
 s
  Diesel
 $
  CNG/tud
 $
 Hyborid
 $
 Options:

FOS Dealership:
 (Deduct)
FOB Other tha
 n Metro Charte
 ston-Per Me N/A
 Note-The abov $
 e detivery "optio 2.00
 ns" above are not
 evaluated as par
 t of the award.




 Page | 46 of
 CORRECT ORDER NUMBER MUST
 Department of Administration State of West Virginia
 Purchasing Division APPEAR ON ALL PACKAGES, INVOICES,
 Master Agreement
 OFWESTVIRGIN
 TE AND SHIPPING PAPERS. QUESTIONS
 2019 Washington Street East
 CONCERNING THIS ORDER SHOULD BE
 Post Office Box 50130
 DIRECTED TO THE DEPARTMENT
 Charleston, WV 25305-0130
 Order Date: 10-27-2025 CONTACт.




 CMA 0212 0212 MVTRUCK26D 1 Procurement Folder: 1823706
 Order Number:
 Reason for Modification:
 Document Name: CMA MVTRUCK26D
 AWARD OF CRFQ 0212 SWC2600000002
 Document Description: MVTRUCK26-2026 OR LATEST MODEL VEHICLE



 Procurement Type: Statewide MA (Open End)

Buyer Name:
 Telephone:
 Emall:
 Effective Start Date: 2025-11-15
Shipping Method: Best Way
 Effective End Date: 2026-11-14
 Free on Board: FOB Dest, Freight Prepaid


 VENDOR DEPARTMENT CONTACT

 Vendor Customer Code: VC0000136962 Requestor Name: Mark A Atkins

 STEPHENS MOTOR COMPANY LLC Requestor Phone: (304) 558-2307
 1508 MAIN STREETE Requestor Emall: mark.a.atkins@ww.gov


 OAK HILL Ww 25901

 US
 Vendor Contact Phone: 3043692411 Extensioл:


 Discount Details:

 Discount Allowed Discount Percentage Discount Days
 2026
 FILE LOCATION
 #1 No 0.0000 o


#2 No

 #3 No

  4 No


 INVOICE TO SHIP TO



VARIOUS AGENCY LOCATIONS STATE OF WEST VIRGINIA


AS INDICATED BY ORDER VARIOUS LOCATIONS AS INDICATED BY ORDER




No City WV 99999 No City WV 99999



US US




 CR 11-10-25 Total Order Amount: Open End


 Puchasing Diviston's Hile Capy



 10/00/005
 MA 10
PURCHASING DIVISION AUTHORIZATION ATTORNEY GEMERAL PPRON AS TO FORM ENCUMBRANCE CERTIFICATION



 DATE:
 ELECTRONIC SIGNATURE ON FILR
 toetace
 DATE:-25
 ELECTRONIC SIGNATURE ON FILE
ELECTRONIC SIGNATURE ON FILE




Date Printed: Oct 27, 2025 Order Number:
 11/18/2005
 CMA 0212 0212 MVTRUCK28D 1 Page 1 FORM ID: WV-PRC-CMA-002 2020/01




 Page | 47 of
 Resolution No. 26-008

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-008 – Authorizing the Mayor or City Manager to purchase a SimMan ALS
 2 Manikin with tablet, accessories and technical coverage for the Charleston Fire Department
 3 from Laerdal Medical Corporation in the amount of $51,133.95 pursuant to a competitively
 4 sourced contract.
 5
 6 Be it Resolved by the Council of the City of Charleston, West Virginia:
 7
 8 That the Mayor or City Manager is authorized to purchase a SimMan ALS Manikin with tablet,
 9 accessories and technical coverage for the Charleston Fire Department from Laerdal Medical
10 Corporation in the amount of $51,133.95 pursuant to a competitively sourced contract.




 Page | 48 of
 INSTRUCTIONS: This form
 must be submitted to the City
 Manager’s Office for any
 purchase of materials or
 supplies costing $5,000 or
 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON
 Purchase Request
 12/12/2025
Date: _____________

To: CITY MANAGER,


I request permission to purchase the following materials and/or supplies: _________________________

Interactive manikin with controller tablet, accessories, &
_____________________________________________________________________________________

training course. 24 month technical coverage
_____________________________________________________________________________________

Purchase justification: To provide training prop for assessment,
 __________________________________________________________________

administration, & stabilization of medical & trauma patients.
_____________________________________________________________________________________

Sourcewell Contract 011822-LAE.
_____________________________________________________________________________________



 $51,133.95
If approved, the total purchase price will be: ________________________



(Check One)


 The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).


 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 49 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)

1. Laerdal Medical Corporation
 __________________________________ 51,133.95
 Price Quote: $_________________

2. __________________________________ Price Quote: $_________________

3. __________________________________ Price Quote: $_________________

4. __________________________________ Price Quote: $_________________

5. __________________________________ Price Quote: $_________________


 Laerdal Medical Corporation
The apparent low-bid vendor meeting specifications is: __________________________________

AND

✔ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector’s records, and I recommend authorizing the purchase through the
 low-bid vendor. Outside city limits
OR

 I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with ______________________________ because:

 _______________________________________________________________________________
 _______________________________________________________________________________
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector’s records.


ITEM A (For Sole Source Procurements ONLY)

Explain what is unique about this vendor/brand and why your department must purchase this product:
_____________________________________________________________________________________
_____________________________________________________________________________________
____________________________________________________________________________________
Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor’s sole source
status:
(Name & Phone Number)_______________________________________
 2


 Page | 50 of
REQUESTOR’S DECLARATION


 I declare that I have fully complied with the letter and intent of the City Code as it pertains to

procurement and have exercised reasonable precaution to procure the item(s) requested above at the

lowest price, consistent with good service and quality.

 I also declare that I have no personal or business relationship with the listed vendor(s) that would

be considered a conflict of interest, except as follows:

(List Actual, Potential, or Perceived Conflicts of Interest) ______________________________________

_____________________________________________________________________________________




 City Manager’s Office
 Bernice A. Freas for CFD Department: ___________________________
Request Submitted By: _________________________



Is this purchase being paid with grant funds? Yes No




*************************************************************************************


Funds Approval: _________________________ Date: ______________
 Authorized Financial Officer


 976C11 645900 **BUDGETED FY26**
Account Number: _____________________________________________________________________


City Manager Approval: ______________________________ Date:_____________________




 3


 Page | 51 of
Page | 52 of
Page | 53 of
Page | 54 of
Page | 55 of
Page | 56 of
Page | 57 of
 Resolution No. 26-009

 Introduced in Council: Adopted by Council:

 January 5, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


1 Resolution No. 26-009 – Authorizing the Mayor or City Manager to purchase one new Chevy
2 Express 2500 Cargo Van for the Charleston Police Department from Mid-State Auto in the
3 amount of $38,747.00 pursuant to a competitively bid statewide contract.
4
5 Be it Resolved by the Council of the City of Charleston, West Virginia:
6
7 That the Mayor or City Manager is authorized to purchase one new Chevy Express 2500 Cargo
8 Van for the Charleston Police Department from Mid-State Auto in the amount of $38,747.00
9 pursuant to a competitively bid statewide contract.




 Page | 58 of
 INSTRUCTIONS: This form
 must be submitted to the City
 Manager’s Office for any
 purchase of materials or
 supplies costing $5,000 or
 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON
 Purchase Request
 12/31/2025
Date: _____________

To: CITY MANAGER,


I request permission to purchase the following materials and/or supplies: _________________________

2026 Chevy Express 2500 Cargo Van
_____________________________________________________________________________________

_____________________________________________________________________________________

 Budgeted rotation for vehicles.
Purchase justification: __________________________________________________________________

Purchase via statewide contract.
_____________________________________________________________________________________

_____________________________________________________________________________________



 $38,747.00
If approved, the total purchase price will be: ________________________



(Check One)


 The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).


 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 59 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)

1. Mid-State Chevrolet
 __________________________________ 38,747.00
 Price Quote: $_________________

2. __________________________________ Price Quote: $_________________

3. __________________________________ Price Quote: $_________________

4. __________________________________ Price Quote: $_________________

5. __________________________________ Price Quote: $_________________


 Mid-State Chevrolet
The apparent low-bid vendor meeting specifications is: __________________________________

AND

✔ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector’s records, and I recommend authorizing the purchase through the
 low-bid vendor. Outside city limits
OR

 I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with ______________________________ because:

 _______________________________________________________________________________
 _______________________________________________________________________________
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector’s records.


ITEM A (For Sole Source Procurements ONLY)

Explain what is unique about this vendor/brand and why your department must purchase this product:
_____________________________________________________________________________________
_____________________________________________________________________________________
____________________________________________________________________________________
Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor’s sole source
status:
(Name & Phone Number)_______________________________________
 2


 Page | 60 of
REQUESTOR’S DECLARATION


 I declare that I have fully complied with the letter and intent of the City Code as it pertains to

procurement and have exercised reasonable precaution to procure the item(s) requested above at the

lowest price, consistent with good service and quality.

 I also declare that I have no personal or business relationship with the listed vendor(s) that would

be considered a conflict of interest, except as follows:

(List Actual, Potential, or Perceived Conflicts of Interest) ______________________________________

_____________________________________________________________________________________




 City Manager’s Office
 Bernice A. Freas for CPD Department: ___________________________
Request Submitted By: _________________________



Is this purchase being paid with grant funds? Yes X No




*************************************************************************************


Funds Approval: _________________________ Date: ______________
 Authorized Financial Officer


 976C10 645900
Account Number: _____________________________________________________________________


City Manager Approval: ______________________________ Date:_____________________




 3


 Page | 61 of
 CITY OF CHARLESTON
 Police Department
 Purchase Request Form


Date: 12/30/2025 Purchase Order #:

Vendor: Mid-State Chevrolet V12934 Phone #: 304-765-3988


Contact: Gary Gilbert Fax: 304-765-5269


Address: 26 Days Drive, Sutton, WV 26601
 (Street, City, State, Zip)


 Quantity Description Unit Price Total Price
 1 2026 Chevrolet Express 2500 Cargo 38,741.00 38,741.00
 Color Silver Ice Metallic
 *standard size
 6.00 6.00
 1 Temporary Registration Plate




 TOTAL 38,747.00

 Lt. R. Henderson Date: 12/30/2025
Requested By:

Purpose of Request: New Transport Van. Budgeted Rotation.
 State contract pricing.


 State Contract




Division Commander:
 Denied Approved LT. R.Henderson Date: 12-31-25


Bureau Commander:
 Denied Approved Date:




 12/31/25
Chief of Police:
 Denied Approved Date:



Budget Officer:
  Denied Π Approved
 X Bernice A. Freas Date: December 31, 2025



Council Action Date: Account: 976C10 645900 Budgeted FY2026




 Form CPDPR Revised 05/20/05




 Page | 62 of
M




 Page | 63 of
Page | 64 of

MINUTES
 FINANCE COMMITTEE MEETING
 6:30 P.M., JANUARY 5, 2026
 AV ROOM #308, CITY HALL


Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to
order at 6:30 p.m., January 5, 2026.

A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:

Joseph Jenkins, Chair
Brent Burton, Vice Chair (arrived at 6:32, did not vote for the approval of previous minutes)
Becky Ceperley
Mary Beth Hoover
Larry Moore
Chad Robinson
Shawn Taylor

Absent:


Other Councilmembers present:
Frank Annie
Harper Gardner
Chelsea Steelhammer
Emmett Pepper
Joe Solomon
Caitlin Cook




 I. DISCUSSION:

 a. Approval of Previous Minutes - Councilmember Taylor asked for unanimous consent
to dispense with the reading of the minutes for the December 15, 2025 meeting and that they
be approved as distributed. There were no objections, and the minutes were approved.




 1
 II. RESOLUTIONS:

 a. Resolution No. 26-001 – Authorizing the Mayor or City Manager to purchase one new
 Ford F-150 crew cab pickup truck for Engineering from Thornhill Ford in the amount of
 $44,700.00 pursuant to a competitively bid statewide contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase one new Ford F-150 crew cab
 pickup truck for Engineering from Thornhill Ford in the amount of $44,700.00 pursuant
 to a competitively bid statewide contract.


City Manager Ben Mishoe added that all of the vehicle purchases for the meeting are part of a
competitively bid statewide contract. All of the vehicles have been budgeted for under the
current budget and came in under budget.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-001 approved.




 2
 b. Resolution No. 26-002 – Authorizing the Mayor or City Manager to purchase one new
 Ford F-150 extended cab pickup truck for General Services from Thornhill Ford in the
 amount of $42,396.00 pursuant to a competitively bid statewide contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase one new Ford F-150 extended
 cab pickup truck for General Services from Thornhill Ford in the amount of $42,396.00
 pursuant to a competitively bid statewide contract.


Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-002 approved.




 3
 c. Resolution No. 26-003 – Authorizing the Mayor or City Manager to purchase one new
 Ford F-150 extended cab pickup truck for Parks and Recreation from Thornhill Ford in
 the amount of $42,396.00 pursuant to a competitively bid statewide contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase one new Ford F-150 extended
 cab pickup truck for Parks and Recreation from Thornhill Ford in the amount of
 $42,396.00 pursuant to a competitively bid statewide contract.


Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-003 approved.




 4
 d. Resolution No. 26-004 – Authorizing the Mayor or City Manager to purchase one new
 Ford F-150 regular cab pickup truck for the Street Department from Thornhill Ford in the
 amount of $37,968.00 pursuant to a competitively bid statewide contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase one new Ford F-150 regular
 cab pickup truck for the Street Department from Thornhill Ford in the amount of
 $37,968.00 pursuant to a competitively bid statewide contract.


Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-004 approved.




 5
 e. Resolution No. 26-005 – Authorizing the Mayor or City Manager to purchase two new
 Jeep Compass Trailhawk 4x4 vehicles for Development Services from Stephens Auto
 Center in the total amount of $66,258.00 pursuant to a competitively bid statewide
 contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase two new Jeep Compass
 Trailhawk 4x4 vehicles for Development Services from Stephens Auto Center in the total
 amount of $66,258.00 pursuant to a competitively bid statewide contract.


Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-005 approved.




 6
 f. Resolution No. 26-006 – Authorizing the Mayor or City Manager to purchase three new
 Jeep Compass Trailhawk 4x4 vehicles for Parking Systems from Stephens Auto Center in
 the total amount of $99,387.00 pursuant to a competitively bid statewide contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase three new Jeep Compass
 Trailhawk 4x4 vehicles for Parking Systems from Stephens Auto Center in the total
 amount of $99,387.00 pursuant to a competitively bid statewide contract.


Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-006 approved.




 7
 g. Resolution No. 26-007 – Authorizing the Mayor or City Manager to purchase one new
 Chevy Express 15 passenger van for Parks and Recreation from Stephens Auto Center in
 the amount of $45,549.00 pursuant to a competitively bid statewide contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase one new Chevy Express 15
 passenger van for Parks and Recreation from Stephens Auto Center in the amount of
 $45,549.00 pursuant to a competitively bid statewide contract.


Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-007 approved.




 8
 h. Resolution No. 26-008 – Authorizing the Mayor or City Manager to purchase a SimMan
 ALS Manikin with tablet, accessories and technical coverage for the Charleston Fire
 Department from Laerdal Medical Corporation in the amount of $51,133.95 pursuant to
 a competitively sourced contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase a SimMan ALS Manikin with
 tablet, accessories and technical coverage for the Charleston Fire Department from
 Laerdal Medical Corporation in the amount of $51,133.95 pursuant to a competitively
 sourced contract.


Mishoe added that the training Manikin can simulate a variety of maladies and situations to train
paramedics.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-008 approved.




 9
 i. Resolution No. 26-009 – Authorizing the Mayor or City Manager to purchase one new
 Chevy Express 2500 Cargo Van for the Charleston Police Department from Mid-State
 Auto in the amount of $38,747.00 pursuant to a competitively bid statewide contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase one new Chevy Express 2500
 Cargo Van for the Charleston Police Department from Mid-State Auto in the amount of
 $38,747.00 pursuant to a competitively bid statewide contract.


Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-009 approved.




Councilmember Burton motioned to adjourn the meeting.
Meeting adjourned.




 10