Naper Settlement Museum Board — Naperville, IL
Date: 2024-05-03

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Naper Settlement Museum Board

Friday, May 3, 2024 8:00 AM Meeting Room B




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
 24-0484 Receive update on Long Range Plan

 24-0469 Receive an update on Farmer’s Market

 24-0470 Receive update on CIP for 628 K


E. NEW BUSINESS:
 24-0471 Receive 150th Fireman’s exhibit reception invite

 24-0472 Receive Innovation Gateway ribbon cutting invitation

 24-0473 Receive update on Federal appropriations grant for 800 K

 24-0474 Receive update on DCEO Tourism Grant for 311 K

 24-0475 Receive update on HOA Marketing advertisement

 24-0476 Receive Naper Nights Lineup


F. REPORTS:
 24-0477 Receive and approve the minutes from February 16, 2024

 24-0478 Receive and approve the Naper Settlement financial reports as of March
 2024

 24-0479 Receive CY24 Attendance Demographic Tracking report for March 2024



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Naper Settlement Museum Board Meeting Agenda May 3, 2024



G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 4/24/2024

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Friday, May 3, 2024

 8:00 AM



 Meeting Room B



Naper Settlement Museum Board
Naper Settlement Museum Board Meeting Minutes - Final May 3, 2024


A. CALL TO ORDER:
 Councilman Josh McBroom called the meeting to order at 8:01am

B. ROLL CALL:
 Also Present
 Macarena Tamayo-Calabrese, President & CEO; Alexandra A. Atkinson, Director of
 Finance; Jeanne Schultz-Angel, Associate Vice President; Diane M. Fornek,
 Administrative Specialist, Marcie Schatz, Assistant to the City Manager; Ray Munch,
 Deputy Director of Finance; Creighton Getting, NSMB student representative




 Present 5- Erik Long, Josh McBroom, Phillip Petti, Lee Quillinan, and Alan Tang

 Absent 3- Leanne Meyer-Smith, Scott Wehrli, and NSMB Julie Schremser


C. PUBLIC FORUM:
 None

D. OLD BUSINESS:

 Receive update on Long Range Plan
 Attachments: Long Range Plan Documents

 Tamayo-Calabrese indicated that the 5-year Long Range Plan should be complete by the
 end of May. NS has hired a Chicago based company, Davidoff Strategies, to conduct
 qualitative and quantitative surveys and questionnaires with various leaders and
 stakeholders within the community. Davidoff recently hosted small group workshops to
 review the results and to adjust the strategic initiatives outlined in the 5-year plan. The
 completed documents will be presented in the next NHS and NSMB Board meetings for
 approval and available to the public shortly thereafter.

 Receive an update on Farmer’s Market
 Attachments: 2024_NSFarmersMarketSponsorship_Brochure
 Farmers Market Information

 The Farmers Market will run June through September on Tuesday’s from 3:00pm to
 7:00pm. Naper Settlement has contracted with 28 vendors with a variety of offerings.
 There will also be live music on the grounds and educational demonstrations in the Mary
 and Richard Benck Family Agricultural Center. Press releases went out May 2, 2024,
 and the expectations for success are high.




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Naper Settlement Museum Board Meeting Minutes - Final May 3, 2024



 Receive update on CIP for 628 K
 Attachments: Fiberoptic legislation with text.1

 The Capital Improvement Plan request was in the budget from last year and was in the
 consent agenda approved by City Council on April 2, 2024. The funds from the CIP will
 assist in building the infrastructure for the digitization project. Naper Settlement has
 begun the preliminary work with Dave Kelsch from ADT who has walked the site to
 identify areas of importance. The project will begin in approximately two weeks and
 should be complete by the end of September.

E. NEW BUSINESS:

 Receive 150th Fireman’s exhibit reception invite
 Attachments: Fire Invite

 Jeanne Schultz-Angel informed the board that the exhibit and reception will be held at
 Naper Settlement on Wednesday, May 8th from 5:30 to 7:30pm. This exhibit, the result
 of years of research, will present artifacts and information about the history of the
 Naperville Fire Department. This will be a site wide exhibit utilizing the three galleries,
 Murray House, Firehouse, and the lower level of the Pre-emption House, which will be
 devoted to the fallen heroes. This exhibit will be available for the remainder of the year,
 and all are welcome to attend.

 Receive Innovation Gateway ribbon cutting invitation
 Attachments: IG Ribbon Cutting Invite

 Ribbon cutting for the Birck Family Innovation Gateway is scheduled for Sunday, May
 19th from noon until 2:00 pm. Naper Settlement has worked with Cortina Productions, an
 award-winning digital media company, in designing the welcome film that will be unveiled
 at the ribbon cutting event. There are about 80 attendees to date with more expected to
 RSVP.

 Receive update on Federal appropriations grant for 800 K
 Attachments: Naperville Heritage Society is Awarded $800000 for The Whole History
 Project_Final
 2024-04-03_08-53-18 800K Post
 Durbin 800K announcement single page

 The $800 K Federal appropriations grant was awarded by Senator Dick Durbin’s office
 and will be dedicated to the first tier of the multi-year digitization project. According to
 Jeanne Schultz-Angel allowing the public access to the collection of artifacts through
 digitization is an important part of modern-day best practices which is required for
 accreditation. Digital preservation has many behind the scenes components to be
 considered such as meta data for tracking, catalog systems, and updated equipment like
 the recent delivery of a planetary scanner. This will be an innovative way to tell stories to
 the public by utilizing an interactive digital wall and will take several years and additional
 funding to complete.




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Naper Settlement Museum Board Meeting Minutes - Final May 3, 2024



 Receive update on DCEO Tourism Grant for 311 K
 Attachments: Senator Ellman Rep Yang Rohr announce $311229 Tourism Grant to
 enhance Naper Settlement's 2024 event season
 2024-04-03_08-52-53 311K post

 The $311 K in DCEO funding will be utilized to upgrade the Fall events. Howlin’ at the
 Moon, All Hallows Eve, and Octoberfest will receive upgrades. A free-standing Haunted
 House and Day of the Dead attractions will be added as part of the experience for both
 Halloween events with funds from this grant. Additional funding will be allocated to
 upgrade Naper Nights band selections.

 Receive update on HOA Marketing advertisement
 Attachments: HOA_May2024_FullPg_AD
 HOA Ad Placement details

 Naper Settlement will be running a full-page ad in various HOA subdivision newsletters
 from May through October. NS is working with 14 subdivisions that will reach
 approximately 10K homes in Naperville each month.

 Receive Naper Nights Lineup
 Attachments: 2024 Naper Nights Band Lineup

 The Naper Nights lineup has been announced and will be offering a variety of tribute
 bands from various genres. The goal is to appeal to a range of demographics so that
 there is something for everyone. Early sales show 3,500 tickets have been sold to date
 with 1,300 of those for the Taylor Swift evening.

F. REPORTS:

F Receive and approve the minutes from February 16, 2024
 Attachments: 2-16-24 NSMB Board Minutes (Legistar Version).1
 approved

 Aye: 5- Long, McBroom, Petti, Quillinan, and Tang

 Absent: 2- Meyer-Smith, and Wehrli




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Naper Settlement Museum Board Meeting Minutes - Final May 3, 2024



 Receive and approve the Naper Settlement financial reports as of March 2024
 Attachments: NS Notes for month ending March 31, 2024
 NS p&l March
 03. NS 2024 projections as of March 31 through December

 Alexandra Atkinson highlighted Naper Settlement’s financials for the month ending March
 31, 2024. Operating revenue is over budget year to date by 30% at $45,117 which is
 36% of the annual budget. This increase is largely driven by the success of school
 services which is over by $3,482. This is 9% over budget and 26% of the annual budget.
 There is also an additional $49K in the pipeline through June. Public programming is over
 $28,450, 31% over the year-to-date budget and is 82% of the annual budget. Weddings
 and Other rentals are over by $11,635, over 74% of the year-to-date budget and is
 currently at 15% of the annual budget.

 Expenses overall are under for the year by $182,637, 19% below the year-to-date budget
 and at 18% of the annual budget. Salaries and benefits are under 12% in the amount of
 $108,516 for 20% of the annual budget. B&G maintenance is also under $39,973, under
 by 34% of the year-to-date budget, year to date B&G expenses are at 15% of the annual
 budget. This is largely due to the timing of work projects being scheduled. Other areas
 which include conferences & training, hardware for closed private network, master plan
 and holiday lights are under $20,928 which is 52% under the year-to-date budget and is
 at 10% of the annual budget.
 approved

 Aye: 5- Long, McBroom, Petti, Quillinan, and Tang

 Absent: 2- Meyer-Smith, and Wehrli


 Receive CY24 Attendance Demographic Tracking report for March 2024
 Attachments: CY24 Attendance Demographic for March


G. ADJOURNMENT:
 approved

 Aye: 5- Long, McBroom, Petti, Quillinan, and Tang

 Absent: 2- Meyer-Smith, and Wehrli




 /S/ Cyndi Lopez
 Project Specialist
 Naper Settlement




City of Naperville Page 4 Printed on 12/16/2024