Finance Committee — Aurora, IL
Date: 2020-12-10

Finance Committee Remote
 City of Aurora Access Only
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Thursday Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 December 10, 2020 Alderman Emmanuel Llamas

 3:00 PM

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
Phone Number: +1 312-626-6799
Meeting ID: 882-1972-3812

THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
AGENDA CLERK NO LATER THAN 1:00 PM ON DECEMBER 10, 2020 - VIA EMAIL:
aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST
PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
ACCESSED, AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
PUBLIC.

CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

20-0782 Approval of the minutes of the November 18, 2020 Special Finance Committee
 meeting.

20-0790 Approval of the minutes of the November 19, 2020 Finance Committee Meeting .

20-0801 Approval of the minutes of the November 24, 2020 Special Finance Committee
 Meeting.

 PUBLIC COMMENT

 AGENDA

20-0823 An Ordinance Authorizing And Providing For The Abatement of General Obligation
 Bond Tax Levies. 2020 Tax Levy Extension .

City of Aurora Page 1 Printed on 12/8/2020
Finance Committee Agenda - Final December 10, 2020


20-0638 A Resolution to approve the renewal of the contracts for City website hosting and
 maintenance as well as website job applicant tracking module from CivicPlus,
 Manhattan, Kansas, in the amount of $88 ,340.84 for a period of 3 years .

20-0716 A Resolution authorizing the execution of a Local Public Agency Agreement for
 Federal Participation with the State of Illinois, the execution of a Phase 3
 Construction Engineering Agreement with Christopher B. Burke Engineering, Ltd.
 in the not to exceed amount of $57,710.00, and the appropriation of $173,130.00
 of Motor Fuel Tax (MFT) Funds for the Edgelawn Drive Bikeway Project .

20-0797 A Resolution accepting the contract agreement with Oswego Animal Hospital,
 Oswego, Illinois for veterinary and spay/neuter services for Animal Care & Control .

20-0810 A Resolution Authorizing the Extension of an Agreement with Dan Shomon, Inc. for
 Government Affairs Consulting Services.

20-0812 A Resolution Superseding All Previous Resolutions Pertaining To and Amending
 Salary and Benefit Plans for Employees In The Executive Pay Plan.

20-0813 A Resolution Superseding All Previous Resolutions Pertaining To and Amending
 Salary and Benefit Plans for Employees In The Non-Exempt Pay Plan.

20-0815 A Resolution requesting approval to award RFQ 20-28 Managed Security
 Services to Data Defenders LLC, 111 W. Jackson Blvd, Suite 1700, Chicago, IL
 60604 for a managed security service to reduce cybersecurity risks, protect city
 systems and assets, and prepare for future cyber risks. Total contract amount not
 to exceed $1,600,485.00 over a 5-year contract.

20-0817 A Resolution Authorizing an Extension of an Agreement with Bukola Bello of
 Vision M.A.I., LLC for Government Affairs Consulting Services .

20-0818 A Resolution Awarding Griffin & Strong the Contract to Conduct an "Availability
 and Disparity" Study on behalf of the City of Aurora.

20-0828 A Resolution to accept quotes from Ellis Systems (Woltergroup, LLC), 490 W.
 North Frontage Rd, Bolingbrook, IL 60440 to purchase handgun storage
 expansion shelving, long gun expansion shelving, reconfiguration shelving, and
 bulk storage expansion and reconfiguration for the Aurora Police Department .

20-0829 A Resolution Approving the 2nd Amendment to the Redevelopment Agreement
 with Fox Valley Developers Resolution R19-382.

20-0831 A Resolution authorizing the execution of an intergovernmental governmental
 agreement with the Aurora Public Library District regarding the payment of certain
 general obligation bonds previously issued for library purposes.

 CLOSED SESSION

 ADJOURNMENT:


City of Aurora Page 2 Printed on 12/8/2020
Finance Committee Agenda - Final December 10, 2020


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]

 Any individual with a disability requesting a reasonable accommodation in order to participate in a
 public meeting should contact the Alderman's Office at least 48 hours in advance of the scheduled
 meeting. The Alderman's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via
 telephone at 630-256-3020 or email at aldermansoffice@aurora-il.org. Every effort will be made to allow
 for meeting participation.




City of Aurora Page 3 Printed on 12/8/2020

Finance Committee
 City of Aurora Remote Access Only
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 December 10, 2020
 3:00 PM
 Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 Alderman Emmanuel Llamas

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA
 TELEPHONE:
 Phone Number: +1 312-626-6799
 Meeting ID: 882-1972-3812

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH
 THE AGENDA CLERK NO LATER THAN 1:00 PM ON DECEMBER 10, 2020 - VIA
 EMAIL: aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020.
 SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM
 WHICH THE MEETING WILL BE ACCESSED, AND THE TOPIC OF THEIR
 COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND
 PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC.

 CALL TO ORDER:

 Chairperson Bob O'Connor called the meeting to order at 3:00 p.m. Meeting
 was paused at 3:07 p.m. due to technical difficulties and re-started at 3:16 p.m.

 ROLL CALL

 Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl
 Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas




City of Aurora Page 1
Finance Committee Meeting Minutes - Final December 10, 2020



 OTHERS PRESENT

 Rodney K. Strong; Lester McCarroll; Max Worcester; Michael Poulakidas;
 Michelle Clark-Jenkins, Griffin & Strong P.C.; R. McNeil-Danish, Attorney;
 Andrew Watkins; Cyrus Walker; M. Jankovic; John Davis

 City of Aurora: Ken Schroth, Engineering; LaDonna Carr, Human Resources;
 Stacey Peterson, Budget; Marissa Spencer, Law; Anna Payton, Animal Care
 and Control; Leela Karumuri, Engineering; Michael Pegues, IT; Trevor Dick,
 Economic Development; Maria Lindsay, Mayor's Office; Denzel Lee, IT; Martin
 Lyons, Finance; Lt. Bill Hull, APD; Alex Minnella, Economic Development; Alex
 Voigt, Mayor's Office; Alisia Lewis, Human Resources; Jolene Coulter,
 Purchasing; Alex Alexandrou, Mayor's Office; Roopa Anjanappa, Engineering;
 Clayton Muhammed, Mayor's Office/Public Information; David Dibo, Economic
 Development; Bob Greene, Engineering; Jason Bauer, Engineering; Jeff
 Anderson, IT; Shelly Windett, Aldermen's Office

 APPROVAL OF MINUTES

 20-0782 Approval of the minutes of the November 18, 2020 Special Finance
 Committee meeting.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that the minutes be accepted and filed. The motion carried.

 Ayes: 5


 20-0790 Approval of the minutes of the November 19, 2020 Finance Committee
 Meeting.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that the minutes be accepted and filed. The motion carried.

 Ayes: 5


 20-0801 Approval of the minutes of the November 24, 2020 Special Finance
 Committee Meeting.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that the minutes be accepted and filed. The motion carried.

 Ayes: 5


 PUBLIC COMMENT

 None registered.


 AGENDA




City of Aurora Page 2
Finance Committee Meeting Minutes - Final December 10, 2020



 20-0823 An Ordinance Authorizing And Providing For The Abatement of General
 Obligation Bond Tax Levies. 2020 Tax Levy Extension .
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0638 A Resolution to approve the renewal of the contracts for City website
 hosting and maintenance as well as website job applicant tracking
 module from CivicPlus, Manhattan, Kansas, in the amount of $88 ,340.84
 for a period of 3 years .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be forwarded with no recommendation to the Committee
 of the Whole, on the agenda for 12/15/2020. The motion carried.

 Ayes: 5


 20-0716 A Resolution authorizing the execution of a Local Public Agency
 Agreement for Federal Participation with the State of Illinois, the
 execution of a Phase 3 Construction Engineering Agreement with
 Christopher B. Burke Engineering, Ltd. in the not to exceed amount of
 $57,710.00, and the appropriation of $173,130.00 of Motor Fuel Tax
 (MFT) Funds for the Edgelawn Drive Bikeway Project .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0797 A Resolution accepting the contract agreement with Oswego Animal
 Hospital, Oswego, Illinois for veterinary and spay/neuter services for
 Animal Care & Control.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0810 A Resolution Authorizing the Extension of an Agreement with Dan
 Shomon, Inc. for Government Affairs Consulting Services.
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5




City of Aurora Page 3
Finance Committee Meeting Minutes - Final December 10, 2020



 20-0812 A Resolution Superseding All Previous Resolutions Pertaining To and
 Amending Salary and Benefit Plans for Employees In The Executive Pay
 Plan.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0813 A Resolution Superseding All Previous Resolutions Pertaining To and
 Amending Salary and Benefit Plans for Employees In The Non-Exempt
 Pay Plan.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0815 A Resolution requesting approval to award RFQ 20-28 Managed
 Security Services to Data Defenders LLC, 111 W. Jackson Blvd, Suite
 1700, Chicago, IL 60604 for a managed security service to reduce
 cybersecurity risks, protect city systems and assets, and prepare for
 future cyber risks. Total contract amount not to exceed $1,600,485.00
 over a 5-year contract.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0817 A Resolution Authorizing an Extension of an Agreement with Bukola Bello
 of Vision M.A.I., LLC for Government Affairs Consulting Services .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0818 A Resolution Awarding Griffin & Strong the Contract to Conduct an
 "Availability and Disparity" Study on behalf of the City of Aurora.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5




City of Aurora Page 4
Finance Committee Meeting Minutes - Final December 10, 2020



 20-0828 A Resolution to accept quotes from Ellis Systems (Woltergroup, LLC),
 490 W. North Frontage Rd, Bolingbrook, IL 60440 to purchase handgun
 storage expansion shelving, long gun expansion shelving, reconfiguration
 shelving, and bulk storage expansion and reconfiguration for the Aurora
 Police Department.
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0829 A Resolution Approving the 2nd Amendment to the Redevelopment
 Agreement with Fox Valley Developers Resolution R19-382.
 A motion was made by Alderman Franco, seconded by Alderman Hart-Burns,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0831 A Resolution authorizing the execution of an intergovernmental
 governmental agreement with the Aurora Public Library District regarding
 the payment of certain general obligation bonds previously issued for
 library purposes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 CLOSED SESSION


 ADJOURNMENT:

 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this meeting be adjourned. The motion carried. Chairperson Bob O'Connor
 adjourned the meeting at 5:10 p.m.

 Ayes: 5


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]



City of Aurora Page 5
Finance Committee Meeting Minutes - Final December 10, 2020


 Any individual with a disability requesting a reasonable accommodation in order to participate
 in a public meeting should contact the Alderman's Office at least 48 hours in advance of the
 scheduled meeting. The Alderman's Office can be reached in person at 60 E. Downer Place,
 Aurora Illinois, via telephone at 630-256-3020 or email at aldermansoffice@aurora-il.org. Every
 effort will be made to allow for meeting participation.




City of Aurora Page 6