Committee of the Whole — Aurora, IL
Date: 2015-09-01

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 September 01, 2015
 5:00 PM


 CALL TO ORDER

 ROLE CALL

 MINUTES OF THE MEETING OF AUGUST 18, 2015

 15-00798 Approval of the Tuesday, August 18, 2015 Committee of the Whole Meeting
 Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, August 27, 2015 and
 Reviewed the Following Items:
 15-00552 A Resolution Approving a Revision to the Final Plan on Lot 6 for Unit 2 of White
 Eagle Commons Subdivision located at 1309 Macom Drive
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00593 A Resolution Approving a Final Plan on Lot 14 for Phase II of Fox Valley
 Properties, LTD Subdivision located at 480 N. Oakhurst Drive
 COMMITTEE RECOMMENDED: APPROVAL WITH CONDITIONS 3-0

 15-00598 An Ordinance Granting a Setback Variance for property located at 939
 Montgomery Avenue
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, August 25, 2015 and Reviewed the
 Following Items:
 15-00688 A Resolution Authorizing the Execution of a Sales Tax Revenue Sharing
 Agreement between the City of Aurora and JTE Family Properties, LLC for the
 Property Located at 1032 Prairie Street, Aurora Illinois
 COMMITTEE RECOMMENDED: APPROVAL 3-0

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Committee of the Whole Agenda - Final September 1, 2015


 15-00747 A Resolution Consenting to the Assignment of Aviation Operating Agreement at
 the Aurora Municipal Airport between the City of Aurora and ARR-OW 2, Inc. to
 Glass Simulation Center & Logistics, Inc., a Wisconsin Corporation.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00754 A Resolution Approving the Second Amendment to the Seize the Future
 Development Foundation Finish Line Grant Program to Provide for the
 Downtown Restaurant Forgivable loan Program.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00756 A Resolution Approving the Third Amendment to the Seize the Future
 Development Foundation Finish Line Grant Program to Provide for the Grease
 Trap and Sanitary Relocation Grant
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, August 25, 2015 and
 Reviewed the Following Items:
 15-00700 A Resolution establishing the maximum number of Class E City of Aurora liquor
 licenses (unofficially related to application from: Gillerson’s LLC. d/b/a
 Gillerson’s Grubbery, located at 31 W. New York Street, Aurora, Illinois.).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00718 An Ordinance Amending Chapter 27 of the Aurora Code of Ordinances
 Regarding Parking Enforcement Issues.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00737 A Resolution approving the issuance of a music festival permit to St. George
 Catholic Church, 720 Rural Street for Saturday, September 19th, 2015 from
 3:00 p.m. to 8:00 p.m.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00741 A Resolution approving the issuance of a music festival permit to St. Joseph
 Catholic Church, 722 High Street for Sunday, October 11, 2015 from 12:00
 p.m. to 5:00 p.m.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00763 A Resolution approving the issuance of a Music Festival permit to Crossroads
 Community Church, 3017 Lundquist Drive, for the Crossroads Fall Festival
 Event on Sunday, October 4th, 2015 with a rain date of Sunday, October 11th,
 2015 from 4:00 p.m. to 6:00 p.m .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final September 1, 2015


 15-00675 Tag Day - Request by the Aurora Fire Department to hold the annual “Fill the
 Boot” drive to benefit the Muscular Dystrophy Association (MDA) from
 September 4th to September 6th, 2015 at various intersections within the City
 of Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (information only)

 15-00681 A Parking Study for the Gabrielle Lane at Frontenac Street intersection. Ward
 10, Alderman Johnson.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (information only)

 15-00698 A Traffic Study for W. Indian Trail and Robert Street. Ward 6, Alderman
 Saville.
 COMMITTEE RECOMMENDED: DENIAL 3-0 (information only)

 15-00708 The Rotary Club of Aurora is requesting permission to hold the annual Festival
 of Lights at Phillips Park from November 27 through December 28, 2015.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (information only)

 15-00713 A Parking Study for the Alameda Drive and Coral Avenue intersection. Ward
 5, Alderman Franco.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (information only)

 15-00714 Boy Scout Troop 81 submitted a charitable solicitations campaign permit
 application to sell tickets for their annual Pancake Breakfast fundraiser held at
 Metea Valley High School on October 31, 2015. Selling will be on weekends
 from September 12 to October 25, 2015, on Saturdays from 9:00 am to noon
 and 1:00 p.m. to 4:00 p.m. and on Sundays from 10:00 am to 4:00 pm .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (information only)

 15-00715 A Parking Study for Savannah Drive between Mesa Lane and Solitude Lane.
 Ward 1, Alderman Bohman.
 COMMITTEE RECOMMENDED: DENIAL 3-0 (information only)

 15-00716 A Traffic Study for Station Blvd. Ward 10, Alderman Johnson.

 COMMITTEE RECOMMENDED: DENIAL 3-0 (information only)

 15-00726 West Aurora High School Homecoming Parade Held on Streets Near the High
 School on Thursday October 1, 2015 from 2:00pm to 4:30pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (information only)

 15-00731 The Knights of Columbus Robert Weaver Council #12005 submitted a
 charitable solicitations campaign permit application to conduct their annual
 Tootsie Roll Drive on September 18-19, 2015 to raise funds for individuals with
 intellectual disabilities.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (information only)

 15-00750 Halloween Trick or Treat Hours on Saturday, October 31, 2015 from 4:00pm to
 7:30pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (information only)

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Committee of the Whole Agenda - Final September 1, 2015



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, August
 24, 2015 and Reviewed the Following Items:
 15-00697 A Resolution authorizing the Director of Purchasing and the City Clerk to enter
 into an agreement with Wills Burke Kelsey Associates, Ltd. to provide
 Construction Engineering Services on the Church Road Water Main
 Replacement Project.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00702 A Resolution authorizing the Director of Purchasing and the City Clerk to enter
 into an agreement with Wills Burke Kelsey Associates, Ltd. to provide
 Construction Engineering Services on the Prairie Street Water Main
 Replacement Project.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00704 A Resolution authorizing the Director of Purchasing and the City Clerk to enter
 into an agreement with Wills Burke Kelsey Associates, Ltd. To provide
 Construction Engineering Services on the Sperry Court Storm Sewer Project.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00753 A Resolution authorizing the Director of Purchasing to enter into an agreement
 with Wills Burke Kelsey Associates Ltd., 8 East Galena Boulevard, Suite 402,
 Aurora, IL 60506 for construction engineering services in an amount not to
 exceed forty three thousand, seven hundred fifty dollars and no cents
 ($43,750.00).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00758 A Resolution authorizing the Director of Purchasing to Execute the Contract
 Change Order with H. Linden & Sons Sewer & Water, Inc. for the 2013 Sanitary
 Sewer Rehabilitation Project .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00759 A Resolution accepting the improvements and maintenance security for Dreyer
 Support Building - 2357 Sequoia Dr.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 REQUESTS AND REFERRALS




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Committee of the Whole Agenda - Final September 1, 2015


 15-00793 Requesting to amend Ordinance Number 3100, being the Aurora Zoning
 Ordinance and the Zoning Map attached thereto, to rezone Lots 2 and 3 of
 Hercules Park Addition Subdivision, generally known as 1032 Prairie Street,
 from B-2 General Retail District to B-1 Local Retail District (Michael Poulakidas
 - L15-00793 / AU29/2-15.115-Rz/Su/Fpn - TV - Ward 4)

 15-00786 Requesting a Text amendment modifying certain portions of Section 3.3.
 Definitions, Section 4.3. Special Use & Structures, Section 6.6-4. Use
 Regulations, Sec. 19.2 Adoption, and Table One: Use Categories of Ordinance
 Number 3100, being the Aurora Zoning Ordinance (City of Aurora - L15-00786 /
 KDWK-15.209-TXT - TV - All Wards)

 CLOSED SESSION

 ADJOURN

 Disability Access Statement
 City Council and Committee Meetings are wheelchair accessible. Individuals with a
 need for auxiliary aids and services for City Council and Committee meetings should
 contact the City Clerk's Office, 2nd Floor, City Hall Building, 44 E. Downer Place,
 Aurora, Illinois for available resources. Advance notice is appreciated. To contact the
 City Clerk's Office, call 630-256-3070 (V). TTY users, call the Illinois Relay Center by
 dialing 711 or 1-800-526-0844.




City of Aurora Page 5 Printed on 9/1/2015

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 September 01, 2015
 5:00 PM




 CALL TO ORDER

 Mayor Pro Tem O'Connor called the meeting to order at 5:05 P.M.


 ROLE CALL

 Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine,
 Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard
 Irvin, and Alderman Bob O'Connor
 Absent 1 - Mayor Tom Weisner


 MINUTES OF THE MEETING OF AUGUST 18, 2015

 15-00798 Approval of the Tuesday, August 18, 2015 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine,
 that the minutes from the Committee of the Whole Meeting from August 18,
 2015 be approved and filed. The motion carried by voice vote.


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, August 27, 2015 and
 Reviewed the Following Items:

 15-00552 A Resolution Approving a Revision to the Final Plan on Lot 6 for Unit 2
 of White Eagle Commons Subdivision located at 1309 Macom Drive
 The Petitioner was present, Thakor Patel, Engineer for Vantage Point Engineering
 and Dr. Jigar Thakkar the occupant for the space. Tracey Vacek, Planner also spoke
 briefly on the project.

 PLACED ON CONSENT AGENDA


 15-00593 A Resolution Approving a Final Plan on Lot 14 for Phase II of Fox

City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final September 1, 2015

 Valley Properties, LTD Subdivision located at 480 N. Oakhurst Drive
 Tracey Vacek spoke briefly regarding the item to answer the question that arose at
 P& D regarding the building of a sidewalk between the properties.
 (PLACED ON CONSENT AGENDA)


 15-00598 An Ordinance Granting a Setback Variance for property located at 939
 Montgomery Avenue
 Scott Van Duzor, General Manager from Van Duzor Construction and Lance Weber,
 Architect were present.

 This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, August 25, 2015 and Reviewed the
 Following Items:

 15-00688 A Resolution Authorizing the Execution of a Sales Tax Revenue
 Sharing Agreement between the City of Aurora and JTE Family
 Properties, LLC for the Property Located at 1032 Prairie Street, Aurora
 Illinois
 Alderman Mesiacos abstained from the discussion because of his involvement with
 the project as the architect.

 Bill Wiet, Chief Development Officer, answered questions regarding this item.
 Michael Poulikidas was present representing the petitioner, JTE Family Properties
 the prospective owner and answered questions. A request was made by Mayor Pro
 Tem O'Connor to be provided with a sales tax agreement matrix from the past 10-15
 years and the portion of the incentive to the total.
 (PLACED ON UNFINISHED BUSINESS)


 15-00747 A Resolution Consenting to the Assignment of Aviation Operating
 Agreement at the Aurora Municipal Airport between the City of Aurora
 and ARR-OW 2, Inc. to Glass Simulation Center & Logistics, Inc., a
 Wisconsin Corporation.
 Beth Penesis, interim airport manager, and Dave Rosebraugh, ARR-ow, Inc. was
 present to speak briefly on the sale of the company at the Aurora Municipal Airport.
 (PLACED ON CONSENT AGENDA)


 15-00754 A Resolution Approving the Second Amendment to the Seize the
 Future Development Foundation Finish Line Grant Program to Provide
 for the Downtown Restaurant Forgivable loan Program.
 Bill Wiet, Chief Development Officer, spoke briefly regarding the project. A report was
 passed out for anticipated grants that have been provided to date or anticipated
 through the end of the calendar year.

City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final September 1, 2015

 (PLACED ON CONSENT AGENDA)


 15-00756 A Resolution Approving the Third Amendment to the Seize the Future
 Development Foundation Finish Line Grant Program to Provide for the
 Grease Trap and Sanitary Relocation Grant
 Bill Wiet, Chief Development Officer, spoke briefly regarding this item regarding the
 installment of connection to a newer sanitary sewer for restaurants using the line.

 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, August 25, 2015 and
 Reviewed the Following Items:

 15-00700 A Resolution establishing the maximum number of Class E City of
 Aurora liquor licenses (unofficially related to application from:
 Gillerson’s LLC. d/b/a Gillerson’s Grubbery, located at 31 W. New York
 Street, Aurora, Illinois.).
 Matt Gillie and Dan Emerson owners were present to discuss plans to open a
 restaurant, Gillerson's Grubbery and answer questions of the Council Members.

 This Resolution was (PLACED ON CONSENT AGENDA) to the City Council


 15-00718 An Ordinance Amending Chapter 27 of the Aurora Code of
 Ordinances Regarding Parking Enforcement Issues.
 Alayne Weingartz, Corporation Counsel, spoke briefly regarding the item and the
 upgrades and enforcement efforts at the train commuter lots.
 (PLACED ON CONSENT AGENDA)


 15-00737 A Resolution approving the issuance of a music festival permit to St.
 George Catholic Church, 720 Rural Street for Saturday, September
 19th, 2015 from 3:00 p.m. to 8:00 p.m .
 (PLACED ON CONSENT AGENDA)


 15-00741 A Resolution approving the issuance of a music festival permit to St.
 Joseph Catholic Church, 722 High Street for Sunday, October 11,
 2015 from 12:00 p.m. to 5:00 p.m.
 (PLACED ON CONSENT AGENDA)


 15-00763 A Resolution approving the issuance of a Music Festival permit to
 Crossroads Community Church, 3017 Lundquist Drive, for the
 Crossroads Fall Festival Event on Sunday, October 4th, 2015 with a
 rain date of Sunday, October 11th, 2015 from 4:00 p.m. to 6:00 p.m .


City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final September 1, 2015


 (PLACED ON CONSENT AGENDA)


 15-00675 Tag Day - Request by the Aurora Fire Department to hold the annual
 “Fill the Boot” drive to benefit the Muscular Dystrophy Association
 (MDA) from September 4th to September 6th, 2015 at various
 intersections within the City of Aurora .
 (INFORMATION ONLY)


 15-00681 A Parking Study for the Gabrielle Lane at Frontenac Street
 intersection. Ward 10, Alderman Johnson.
 (INFORMATION ONLY)


 15-00698 A Traffic Study for W. Indian Trail and Robert Street. Ward 6,
 Alderman Saville.
 (INFORMATION ONLY)


 15-00708 The Rotary Club of Aurora is requesting permission to hold the annual
 Festival of Lights at Phillips Park from November 27 through
 December 28, 2015.
 (INFORMATION ONLY)


 15-00713 A Parking Study for the Alameda Drive and Coral Avenue intersection.
 Ward 5, Alderman Franco.
 (INFORMATION ONLY)


 15-00714 Boy Scout Troop 81 submitted a charitable solicitations campaign
 permit application to sell tickets for their annual Pancake Breakfast
 fundraiser held at Metea Valley High School on October 31, 2015.
 Selling will be on weekends from September 12 to October 25, 2015,
 on Saturdays from 9:00 am to noon and 1:00 p.m. to 4:00 p.m. and on
 Sundays from 10:00 am to 4:00 pm .
 (INFORMATION ONLY)


 15-00715 A Parking Study for Savannah Drive between Mesa Lane and Solitude
 Lane. Ward 1, Alderman Bohman.
 (INFORMATION ONLY)


 15-00716 A Traffic Study for Station Blvd. Ward 10, Alderman Johnson.

 (INFORMATION ONLY)


 15-00726 West Aurora High School Homecoming Parade Held on Streets Near
 the High School on Thursday October 1, 2015 from 2:00pm to 4:30pm.
 (INFORMATION ONLY)


City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final September 1, 2015



 15-00731 The Knights of Columbus Robert Weaver Council #12005 submitted a
 charitable solicitations campaign permit application to conduct their
 annual Tootsie Roll Drive on September 18-19, 2015 to raise funds for
 individuals with intellectual disabilities.
 (INFORMATION ONLY)


 15-00750 Halloween Trick or Treat Hours on Saturday, October 31, 2015 from
 4:00pm to 7:30pm.
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday, August
 24, 2015 and Reviewed the Following Items:

 15-00697 A Resolution authorizing the Director of Purchasing and the City Clerk
 to enter into an agreement with Wills Burke Kelsey Associates, Ltd. to
 provide Construction Engineering Services on the Church Road Water
 Main Replacement Project .
 (PLACED ON CONSENT AGENDA)


 15-00702 A Resolution authorizing the Director of Purchasing and the City Clerk
 to enter into an agreement with Wills Burke Kelsey Associates, Ltd. to
 provide Construction Engineering Services on the Prairie Street Water
 Main Replacement Project.
 (PLACED ON CONSENT AGENDA)


 15-00704 A Resolution authorizing the Director of Purchasing and the City Clerk
 to enter into an agreement with Wills Burke Kelsey Associates, Ltd. To
 provide Construction Engineering Services on the Sperry Court Storm
 Sewer Project.
 (PLACED ON CONSENT AGENDA)


 15-00753 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with Wills Burke Kelsey Associates Ltd., 8 East Galena
 Boulevard, Suite 402, Aurora, IL 60506 for construction engineering
 services in an amount not to exceed forty three thousand, seven
 hundred fifty dollars and no cents ($43,750.00) .
 (PLACED ON CONSENT AGENDA)


 15-00758 A Resolution authorizing the Director of Purchasing to Execute the
 Contract Change Order with H. Linden & Sons Sewer & Water, Inc. for

City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final September 1, 2015

 the 2013 Sanitary Sewer Rehabilitation Project .
 (PLACED ON CONSENT AGENDA)


 15-00759 A Resolution accepting the improvements and maintenance security
 for Dreyer Support Building - 2357 Sequoia Dr.
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT


 REQUESTS AND REFERRALS

 15-00793 Requesting to amend Ordinance Number 3100, being the Aurora
 Zoning Ordinance and the Zoning Map attached thereto, to rezone
 Lots 2 and 3 of Hercules Park Addition Subdivision, generally known
 as 1032 Prairie Street, from B-2 General Retail District to B-1 Local
 Retail District (Michael Poulakidas - L15-00793 /
 AU29/2-15.115-Rz/Su/Fpn - TV - Ward 4)
 This Petition was Forward to Planning Council to the DST Staff Council
 (Planning Council)

 15-00786 Requesting a Text amendment modifying certain portions of Section
 3.3. Definitions, Section 4.3. Special Use & Structures, Section 6.6-4.
 Use Regulations, Sec. 19.2 Adoption, and Table One: Use Categories
 of Ordinance Number 3100, being the Aurora Zoning Ordinance (City
 of Aurora - L15-00786 / KDWK-15.209-TXT - TV - All Wards)
 This Petition was Forward to Planning Council to the DST Staff Council
 (Planning Council)


 CLOSED SESSION


 ADJOURN

 A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine
 to adjourn the meeting. The motion carried by a voice vote and the meeting
 was adjourned at 5:37 P.M.




 Disability Access Statement




City of Aurora Page 6