Sister Cities Commission — Naperville, IL
Date: 2020-07-08

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Sister Cities Commission

Wednesday, July 8, 2020 6:30 PM Via Zoom



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the Covid-19 pandemic. Accordingly, the Sister Cities Commission scheduled for
July 8, 2020 will be conducted remotely. The means by which the public may watch, listen, and/or
participate in the meeting are described below.

TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You
do not need to download any software or create an account to participate.

To login on your computer or iPad:
Click the link to join the webinar, the password is provided on this agenda. Once connected, if
you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the
Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few
second delay after you are unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID and
password provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. When it is your turn to speak, you will be unmuted. There will be a few second
delay after you are unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

PARTICIPATION GUIDELINES: All viewpoints are welcome. Positive comments and constructive
criticism are encouraged. Speakers must refrain from harassing or directing threats or personal
attacks at Commissioners, staff, other speakers or members of the public. Comments made to
intentionally disrupt the meeting may be managed as necessary to maintain appropriate
decorum and allow for city business to be accomplished.


City of Naperville Page 1 Printed on 7/7/2020
Sister Cities Commission Meeting Agenda July 8, 2020



You are invited to a Zoom webinar.
When: Jul 8, 2020 06:30 PM Central Time (US and Canada)
Topic: Sister Cities Commission

Please click the link below to join the webinar:
https://zoom.us/j/99008980493?pwd=SzBSb2l4QVBMT2d6L2lDUFRIdytIQT09
Password: 130572

Or iPhone one-tap :
  US: +13126266799,,99008980493#,,,,0#,,130572# or
+19292056099,,99008980493#,,,,0#,,130572#
Or Telephone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 990 0898 0493
  Password: 130572
  International numbers available: https://zoom.us/u/acobFj7vZY

A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:

E. REPORTS:
 20-770 Approve the Sister Cities Commission minutes of June 10, 2020


1. Cancun Update - Councilwoman Gustin

2. SECA Program Sub Committee Report

3. Treasurer's Report - Julie Federico

4. Other Business - Lance Fuhrer


F. NEW BUSINESS:




City of Naperville Page 2 Printed on 7/7/2020
Sister Cities Commission Meeting Agenda July 8, 2020



G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 3 Printed on 7/7/2020

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes

 Wednesday, July 8, 2020

 6:30 PM



 Via Zoom



Sister Cities Commission
Sister Cities Commission Meeting Minutes July 8, 2020


CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows
public bodies to temporarily conduct meetings remotely during a state of emergency, subject to
certain requirements, including a determination by the head of the public body that an in-person
meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the Covid-19 pandemic. Accordingly, the Sister Cities Commission scheduled for
July 8, 2020 will be conducted remotely. The means by which the public may watch, listen, and/or
participate in the meeting are described below.

TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You
do not need to download any software or create an account to participate.

To login on your computer or iPad:
Click the link to join the webinar, the password is provided on this agenda. Once connected, if
you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the
Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few
second delay after you are unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID and
password provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. When it is your turn to speak, you will be unmuted. There will be a few second
delay after you are unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

PARTICIPATION GUIDELINES: All viewpoints are welcome. Positive comments and constructive
criticism are encouraged. Speakers must refrain from harassing or directing threats or personal
attacks at Commissioners, staff, other speakers or members of the public. Comments made to
intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum
and allow for city business to be accomplished.




City of Naperville Page 1 Printed on 10/1/2020
Sister Cities Commission Meeting Minutes July 8, 2020

You are invited to a Zoom webinar.
When: Jul 8, 2020 06:30 PM Central Time (US and Canada)
Topic: Sister Cities Commission

Please click the link below to join the webinar:
https://zoom.us/j/99008980493?pwd=SzBSb2l4QVBMT2d6L2lDUFRIdytIQT09
Password: 130572

Or iPhone one-tap :
  US: +13126266799,,99008980493#,,,,0#,,130572# or
+19292056099,,99008980493#,,,,0#,,130572#
Or Telephone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 990 0898 0493
  Password: 130572
  International numbers available: https://zoom.us/u/acobFj7vZY

A. CALL TO ORDER:

The meeting was called to order at 6:30 p.m.
B. ROLL CALL:

Commission Members Present:
Julie Federico, Sophio Luo, Vasavi Chakka, 'Arista' Yuqin Wang, Lane
Fuhrer, Vasavi Chakka and Alan Lowe

City Council Liaison:
Patty Gustin

City Staff:
Rachel Pruneda

Student Commissioners:

Public: Bill Donofrio
C. PUBLIC FORUM:
There were no speakers under Public Forum.
D. OLD BUSINESS:

City of Naperville Page 2 Printed on 10/1/2020
Sister Cities Commission Meeting Minutes July 8, 2020


E. REPORTS:

 Approve the Sister Cities Commission minutes of June 10, 2020

 A motion was made to APPROVE the Sister City minutes of June 10, 2020. Roll
 Call Vote: AYES: (6) Federico, Luo, Chakka, Wang, Fuhrer and Lowe. NAYS: (0)

1. Cancun Update - Councilwoman Gustin

An executed copy of the agreement between the City of Naperville and the City of Cancun was
sent to Cancun, Mexico. Councilwoman Gustin plans to reach out to Fire Chief Tom Hurtado to
see if he's interested in attending a future meeting.

2. SECA will begin accepting grants on August 31, 2020. The committee would like to apply for
funding in order to hold a special event that would promote Sister Cities and our new Sister City,
Cancun, Mexico. This would be a community cultural event. Some suggestions include creating a
coupon book to raise funds, holding a Cinco de Mayo event at Central Park with the Municipal
Band that would include music that represents the Hispanic culture. Ron Keller is the contact for
Naperville's Municipal Band and we could reach out to him to see if the band would be interested
in getting involved in this event.

A Google Docs site was initiated by Alan for members to input ideas and suggestions for the
Cinco de Mayo event. The link may be accessed at the following:

https://docs.google.com/document/d/19RurCLH7zqC0VEUuK5j3BORHDr2zo3RFoLs60dMJLU
E/edit?usp=sharing

A motion was made and seconded to form a sub-committee to include Sophio Luo, Bill Donofrio
and Alan Lowe to work on the grant submittal and attend the required SECA meetings. Motion
passed. Roll Call Vote: AYES: (6) Federico, Luo, Chakka, Wang, Fuhrer, and Lowe NAYS: (0)

3. Treasurer's Report - Julie Federico
Federico reported that there were no changes to the Treasurer's report.

4. Other Business - Lance Fuhrer
Sister Cities Foundation:

The Commission itself cannot solicit funds and the point was made that the Sister Cities
Foundation is needed to submit the SECA proposal. Alan was tasked with contacting the
Foundation to arrange a meeting so that we know who is currently part of the Foundation.

F. NEW BUSINESS:

G. ADJOURNMENT:




City of Naperville Page 3 Printed on 10/1/2020