Committee of the Whole — Aurora, IL
Date: 2022-11-01

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 November 01, 2022
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, OCTOBER 18, 2022, COMMITTEE OF THE WHOLE
 MEETING
 22-0860 Approval of the Minutes of the Tuesday, October 18, 2022, Committee of the
 Whole Meeting.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee meeting scheduled for
 October 26, 2022 was cancelled.
 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On October 27, 2022 and Reviewed the Following Items:

 22-0781 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with Edwin Hancock Engineering Co. in the not to exceed amount of
 $79,584.00, and the appropriation of $444,272.00 of MFT Funds for the
 Montgomery Road Resurfacing Project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0782 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 3 Construction Engineering Services
 Agreement with Thomas Engineering Group in the not to exceed amount of
 $102,814.00, and the appropriation of $430,814.00 of MFT Funds for the Liberty
 Street Resurfacing Project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0



City of Aurora Page 1 Printed on 10/31/2022
Committee of the Whole Agenda - Final November 1, 2022


 22-0799 A Resolution authorizing the appropriation and expenditure of MFT funds for snow
 removal operations in 2023 in an amount up to $2,759,600.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0803 A Resolution authorizing the supplement appropriation and expenditure of MFT
 funds for snow removal operations in 2022 in an amount up to $180,000.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0811 A Resolution to accept agreement number 823029 between the State of Illinois,
 Illinois Criminal Justice Information Authority (ICJIA) & the City of Aurora for a
 Youth Violence Prevention Program Grant for the Youth Services Division.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0817 A Resolution authorizing the purchase of a subscription for Legislative
 Management and FOIA Management software from Granicus, Inc., Denver, CO, for
 three years for a total award of $242,365.26..
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0828 A Resolution authorizing the engagement of Sikich LLP to conduct the audit of all
 funds and accounts of the City for the fiscal years ending December 31, 2022,
 2023, 2024, 2025, and 2026.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0838 A Resolution authorizing the execution of labor agreement between the City of
 Aurora and Fire Local 99 from January 1, 2022 to December 31, 2025.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0845 A Resolution authorizing a one-year extension of an agreement with Vision M.A.I.,
 LLC for the governmental affairs consulting services of Bukola Bello.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0863 A Resolution Authorizing an Agreement with Roger C. Marquardt & Co. for the
 Government Affairs Consulting Services of Scott Marquardt.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0848 A Resolution Authorizing the Director of Purchasing to Execute the Engineering
 Services Agreement Supplement #2 in the amount of $22,733.59 with HR Green,
 Inc for the Paramount Riverwalk Promenade Project Phase II Engineering.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0864 A Resolution authorizing the annual maintenance renewal for VMware Server
 software (VMware) used by the City of Aurora through CDW Government, Inc.,
 Vernon Hills IL in the amount of $55,104.58.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 2 Printed on 10/31/2022
Committee of the Whole Agenda - Final November 1, 2022


 22-0865 A Resolution authorizing purchase of ArcGIS 3D Analyst software from
 Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in
 the amount of $2,500.00 as an additional product of Arc Geographic Information
 System (ArcGIS).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0867 A Resolution approving the purchase of bulk rock salt in the amount of $69.59 per
 ton from Morton Salt Inc., Chicago, IL, for the Division of Street Maintenance under
 the State of Illinois Joint Purchasing Agreement Bid for the 2022-2023 winter
 season.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0868 A Resolution authorizing the Chief Financial Officer/City Treasurer to disburse
 payments to eligible businesses recommended for award as part of the City’s
 Re-Start Retention Grant program to address business losses as a result of the
 COVID-19 pandemic.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 The Finance Committee also had Special Finance Committee meetings on October
 25, 2022 and October 28, 2022, to discuss and review the Proposed 2023 City
 Budget.
 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee meeting scheduled for
 October 25, 2022 was cancelled.
 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On October 24, 2022 and Reviewed
 the Following Items:
 22-0758 A Resolution authorizing a contract with Fehr Graham in the amount of $195,000
 for the 2023 and 2024 citywide overlay manhole inspections.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 22-0840 A Resolution authorizing the Director of Purchasing to execute an amendment to
 the agreement with HR Green for engineering services related to the Broadway
 Avenue Improvement Project in the amount of $295,330.48.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On October 18, 2022 and
 Reviewed the Following Items:



City of Aurora Page 3 Printed on 10/31/2022
Committee of the Whole Agenda - Final November 1, 2022


 22-0796 A Resolution Appointing three inaugural members: Zachary Bishop, Paulene
 Spika and Frederick Yanos for a three-year term to the Aurora LGBTQ Advisory
 Board.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 22-0797 A Resolution Appointing the three inaugural members: Adam Pauley, Michael
 Vargas and Briana Moss for a two-year term to the Aurora LGBTQ Advisory
 Board.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 22-0798 A Resolution Appointing the three inaugural members: Ivan Quinones, Sean Li,
 and Brittney Borowicz-Keller for a one-year term to the Aurora LGBTQ Advisory
 Board.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 22-0836 A Resolution approving the appointment of Zoe Williams to the Aurora Youth
 Council.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 22-0837 General Discussion of Chapter 25 "Licenses, Permits and Miscellaneous
 Business Regulations" in the Aurora Code of Ordinances.
 FOR INFORMATION ONLY

 MAYOR’S REPORT

 STAFF REPORT

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4 Printed on 10/31/2022

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 November 01, 2022
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called.

 Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Mike Saville, Alderwoman
 Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg,
 Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman
 Jenkins, and Mayor Richard Irvin
 Absent 1 - Alderman Carl Franco


 MINUTES OF THE TUESDAY, OCTOBER 18, 2022, COMMITTEE OF THE WHOLE
 MEETING

 22-0860 Approval of the Minutes of the Tuesday, October 18, 2022, Committee of
 the Whole Meeting.
 A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman
 Garza to approve the minutes as presented. The motion carried by voice vote.

 PUBLIC COMMENT

 The City Clerk read the Rules of Public Comment and the following individuals
 presented comment to the Committee of the Whole:

 1. Matthew Orr spoke in favor of items 22-0796, 22-0797, and 22-0798.
 2. Adam Pauley spoke in favor of items 22-0796, 22-0797, and 22-0798.

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee meeting scheduled for
 October 26, 2022 was cancelled.



City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final November 1, 2022



 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On October 27, 2022 and Reviewed the Following Items:

 22-0781 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 3 Construction Engineering
 Services Agreement with Edwin Hancock Engineering Co. in the not to
 exceed amount of $79,584.00, and the appropriation of $444,272.00 of
 MFT Funds for the Montgomery Road Resurfacing Project.
 (PLACED ON CONSENT AGENDA)


 22-0782 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 3 Construction Engineering
 Services Agreement with Thomas Engineering Group in the not to
 exceed amount of $102,814.00, and the appropriation of $430,814.00 of
 MFT Funds for the Liberty Street Resurfacing Project.
 (PLACED ON CONSENT AGENDA)


 22-0799 A Resolution authorizing the appropriation and expenditure of MFT funds
 for snow removal operations in 2023 in an amount up to $2,759,600.00.
 (PLACED ON CONSENT AGENDA)


 22-0803 A Resolution authorizing the supplement appropriation and expenditure
 of MFT funds for snow removal operations in 2022 in an amount up to
 $180,000.00.
 (PLACED ON CONSENT AGENDA)


 22-0811 A Resolution to accept agreement number 823029 between the State of
 Illinois, Illinois Criminal Justice Information Authority (ICJIA) & the City of
 Aurora for a Youth Violence Prevention Program Grant for the Youth
 Services Division.
 (PLACED ON CONSENT AGENDA)


 22-0817 A Resolution authorizing the purchase of a subscription for Legislative
 Management and FOIA Management software from Granicus, Inc.,
 Denver, CO, for three years for a total award of $242,365.26..
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final November 1, 2022



 22-0828 A Resolution authorizing the engagement of Sikich LLP to conduct the
 audit of all funds and accounts of the City for the fiscal years ending
 December 31, 2022, 2023, 2024, 2025, and 2026.
 (PLACED ON CONSENT AGENDA)


 22-0838 A Resolution authorizing the execution of labor agreement between the
 City of Aurora and Fire Local 99 from January 1, 2022 to December 31,
 2025.
 (PLACED ON CONSENT AGENDA)


 22-0845 A Resolution authorizing a one-year extension of an agreement with
 Vision M.A.I., LLC for the governmental affairs consulting services of
 Bukola Bello.
 (PLACED ON CONSENT AGENDA)


 22-0863 A Resolution Authorizing an Agreement with Roger C. Marquardt & Co.
 for the Government Affairs Consulting Services of Scott Marquardt.
 (PLACED ON CONSENT AGENDA)


 22-0848 A Resolution Authorizing the Director of Purchasing to Execute the
 Engineering Services Agreement Supplement #2 in the amount of
 $22,733.59 with HR Green, Inc for the Paramount Riverwalk Promenade
 Project Phase II Engineering.
 (PLACED ON CONSENT AGENDA)


 22-0864 A Resolution authorizing the annual maintenance renewal for VMware
 Server software (VMware) used by the City of Aurora through CDW
 Government, Inc., Vernon Hills IL in the amount of $55,104.58.
 (PLACED ON CONSENT AGENDA)


 22-0865 A Resolution authorizing purchase of ArcGIS 3D Analyst software from
 Environmental Systems Research Institute, Inc. (ESRI) of Redlands,
 California in the amount of $2,500.00 as an additional product of Arc
 Geographic Information System (ArcGIS).
 (PLACED ON CONSENT AGENDA)


 22-0867 A Resolution approving the purchase of bulk rock salt in the amount of
 $69.59 per ton from Morton Salt Inc., Chicago, IL, for the Division of
 Street Maintenance under the State of Illinois Joint Purchasing
 Agreement Bid for the 2022-2023 winter season.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final November 1, 2022



 22-0868 A Resolution authorizing the Chief Financial Officer/City Treasurer to
 disburse payments to eligible businesses recommended for award as
 part of the City’s Re-Start Retention Grant program to address business
 losses as a result of the COVID-19 pandemic.
 David Dibo, Director of Economic Development - City of Aurora, spoke briefly
 regarding this item.
 Elle Withall, Mayor's Office of Economic Development - City of Aurora, presented
 regarding this item.
 (PLACED ON CONSENT AGENDA)


 The Finance Committee also had Special Finance Committee meetings on October
 25, 2022 and October 28, 2022, to discuss and review the Proposed 2023 City
 Budget.

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee meeting scheduled for
 October 25, 2022 was cancelled.

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On October 24, 2022 and Reviewed
 the Following Items:

 22-0758 A Resolution authorizing a contract with Fehr Graham in the amount of
 $195,000 for the 2023 and 2024 citywide overlay manhole inspections.
 (PLACED ON CONSENT AGENDA)


 22-0840 A Resolution authorizing the Director of Purchasing to execute an
 amendment to the agreement with HR Green for engineering services
 related to the Broadway Avenue Improvement Project in the amount of
 $295,330.48.
 Jason Bauer, Assistant Director of Public Works - City of Aurora, presented regarding
 this item.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On October 18, 2022 and
 Reviewed the Following Items:



City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final November 1, 2022



 22-0796 A Resolution Appointing three inaugural members: Zachary Bishop,
 Paulene Spika and Frederick Yanos for a three-year term to the Aurora
 LGBTQ Advisory Board.
 (PLACED ON CONSENT AGENDA)


 22-0797 A Resolution Appointing the three inaugural members: Adam Pauley,
 Michael Vargas and Briana Moss for a two-year term to the Aurora
 LGBTQ Advisory Board.
 (PLACED ON CONSENT AGENDA)


 22-0798 A Resolution Appointing the three inaugural members: Ivan Quinones,
 Sean Li, and Brittney Borowicz-Keller for a one-year term to the Aurora
 LGBTQ Advisory Board.
 (PLACED ON CONSENT AGENDA)


 22-0836 A Resolution approving the appointment of Zoe Williams to the Aurora
 Youth Council.
 (PLACED ON CONSENT AGENDA)


 22-0837 General Discussion of Chapter 25 "Licenses, Permits and
 Miscellaneous Business Regulations" in the Aurora Code of Ordinances.
 (INFORMATION ONLY)


 MAYOR’S REPORT

 There was no Mayor's Report at this meeting.


 STAFF REPORT

 There was no Staff Report at this meeting.


 CLOSED SESSION

 A Closed Session was necessary pursuant to the following sections of the Open
 Meetings Act:

 1. Section 2(c)(1) to discuss the appointment, employment, compensation,
 discipline, performance, or dismissal of employees.

 2. Section 2(c)(8) regarding security procedures.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final November 1, 2022



 ADJOURN

 A motion was made by Alderwoman Hart-Burns and seconded by Alderman
 Jenkins to enter into a closed session and thereafter adjourn this Committee of
 the Whole meeting with no further final action or public business to take place.
 The motion carried by the following vote:

 Aye: 11 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos,
 Alderman Donnell, Alderman Saville, Alderwoman Hart-Burns, Alderwoman
 Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman, Alderman
 Jenkins

 A motion was made by Alderwoman Hart-Burns and seconded by Alderman
 Bugg to adjourn the open portion of the meeting. The motion carried by voice
 vote and the open meeting adjourned at 5:43 p.m. and the Committee of the
 Whole convened in Closed Session.

 Submitted by:

 _______________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 6