Riverwalk Commission — Naperville, IL
Date: 2024-09-11

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Riverwalk Commission

Wednesday, September 11, 2024 7:30 AM NEU




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. PROJECT UPDATES:

E. OLD BUSINESS:

F. NEW BUSINESS:

 1. Board and Commission Updates - Bill Novack

 24-1048 Receive the report regarding public participation rules and annual
 report requirements for City Boards and Commissions

G. REPORTS:

 1. Approval of Minutes - Pat Kennedy

 24-1059 Approve minutes from the August 14, 2024 Riverwalk Commission
 meeting

 2. Chairman - Pat Kennedy

 3. Finance - Bill Novack

 24-0969 Receive the six-month Naperville Riverwalk financial report


 4. Park District - Tiffani Picco

 24-1060 Receive the monthly Park District report


 5. Riverwalk Foundation - John Cuff



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Riverwalk Commission Meeting Agenda September 11, 2024



 6. Riverwalk 2031 Fund - Grant Cowen

 7. Donor Recognition - Rebecca DeLarme

 24-1061 Receive the monthly Donor Recognition report

 8. Planning, Design, and Construction - Jeff Friant


H. MEETING SCHEDULE:
 Riverwalk Planning, Design & Construction, October 1, 2024, 7:30 a.m.
 Municipal Center NEU, 400 S. Eagle St., Naperville, IL

 Riverwalk Commission, October 9, 2024, 7:30 a.m.
 Municipal Center NEU, 400 S. Eagle St., Naperville, IL

 Riverwalk Planning, Design & Construction, November 5, 2024, 7:30 a.m.
 Municipal Center NEU, 400 S. Eagle St., Naperville, IL

 Riverwalk Commission, November 13, 2024, 7:30 a.m.
 Municipal Center NEU, 400 S. Eagle St., Naperville, IL


I. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




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400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 Riverwalk Commission


Wednesday, September 11, 2024 7:30 AM NEU


A. CALL TO ORDER:

 Chairman Kennedy called the September 11, 2024 Naperville Riverwalk
 Commission meeting to order at 7:30 a.m. The meeting was held in the
 Naperville Employee University (NEU) at the Naperville Municipal Center
 located at 400 S. Eagle St., Naperville, IL.

B. ROLL CALL:

 Present: Pam Bartlett; Grant Cowen; John Cuff; Jan Erickson; Jeff Friant;
 Mary Gibson; Ian Holzhauer; Pat Kennedy, Chairman; Bill Novack; Tiffani
 Picco; Johnna Shields; Mike Sullivan; and Carl Wohlt

 Absent: None

 Also Present: Tim Ball, GRWA; Rebecca DeLarme, City staff; Brian
 Dusak, ERA; Rick Hitchcock, former Riverwalk Commission Chairman;
 Peggy Motta, Naperville Park District; Stephanie Penick, Naperville
 Riverwalk Foundation; and Carol Thompson, resident

C. PUBLIC FORUM:

 There were no public comments at this time.

D. PROJECT UPDATES:

 There were no project updates.

E. OLD BUSINESS:

 There was no old business to discuss.

F. NEW BUSINESS:

 1. Board and Commission Updates - Bill Novack


 Receive the report regarding public participation rules and annual report
 requirements for City Boards and Commissions
 Attachments: Annual Report Template for Boards and Commissions


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Riverwalk Commission Meeting Minutes September 11, 2024

 Novack reported on the Mayor and City Manager’s offices intent to
 standardize all City Boards and Commissions and reviewed the
 information included in the agenda packet. He advised that starting in the
 next several months, all board and commission meetings that are not
 televised will be audio-recorded, with the recordings uploaded and posted
 on the City’s website. He reviewed the following procedural changes that
 will be implemented at Riverwalk Commission and Planning, Design and
 Construction (PDC) Committee meetings:

 · Commissioners and the public will only be allowed to speak after
 being recognized by the Chairperson. The verbal recognition of the
 individual requesting to speak allows those listening to the recording
 to identify the speaker.
 · The use of any type of communication devices (cell phone, laptop or
 tablet) is highly discouraged during the meeting since any device
 used during the meeting can be subject to a Freedom Of Information
 Act (FOIA) request, even personal devices.
 · All public speakers will be limited to three minutes similar to City
 Council meetings. Additional time may be granted by a majority of
 the Commission, and additional conversation with the speaker is
 allowed beyond the three-minute limit. Similar to City Council
 meetings certain proposals will be allowed ten minutes, with a
 five-minute rebuttal if other speakers discuss the item.
 · All commissioners are required to attend at least 75% of the
 Riverwalk Commission meetings, and any commissioner who does
 not could be subject to being removed from the Commission by the
 Mayor.
 · All discussion at commission meetings must be conducted in a
 respectful manner. Clapping or dismissing any speaker’s
 comments will not be tolerated.
 · All commissioners are subject to FOIA requests and must follow the
 Open Meeting Act requirements. Novack explained the rules of the
 Open Meeting Act, noting that the Riverwalk Commission currently
 consists of thirteen members and that no business can be
 conducted unless at least seven members are present. No more
 than three Riverwalk Commissioners can meet at any given time to
 discuss Riverwalk business without posting a public meeting notice
 as the majority of the quorum would be four members. Novack
 reminded the group that this rule applies to email communications
 and to not “reply to all” to emails sent by DeLarme to all
 Commissioners.
 · Every board and commission will be required to provide a brief
 annual report after the conclusion of each year which will be
 high-level and include the year’s accomplishments, challenges, and
 work planned for the upcoming year. This will be included on the


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Riverwalk Commission Meeting Minutes September 11, 2024

 Riverwalk Commission agenda at the January meeting for
 discussion and approval.

G. REPORTS:

 1. Approval of Minutes - Pat Kennedy


 Approve minutes from the August 14, 2024 Riverwalk Commission meeting
 Attachments: 24RWCMinutes0814

 A motion to approve the August 14, 2024 Riverwalk Commission meeting
 minutes was made by Friant and seconded by Erickson. MOTION
 CARRIED with Bartlett abstaining
 2. Chairman - Pat Kennedy

 There was no Chairman’s report.

 3. Finance - Bill Novack


 Receive the six-month Naperville Riverwalk financial report
 Attachments: Riverwalk Financial Report through June 30, 2024

 Novack reviewed the six-month financial report for 2024, included with the
 agenda packet. He advised that the next six-month report would be shared
 for December, with a final year-end report provided by March of the
 following year.

 4.2% of the budget was spent through halfway of the fiscal year, driven by
 the fact that only 2.8% of the capital budget has been spent due to rejection
 of the bids for the Eagle Street Gateway project and the construction
 delays on the fountain repairs.

 The Eagle Street Gateway project will go back out for bid on October 1st
 and is expected to be awarded at the December 3rd City Council meeting.
 Construction will take place during 2025 with an expected completion date
 prior to Labor Day. The fountain repairs were awarded a few months ago
 and there was a delay in getting materials. The majority of the work is still
 planned for this year.
 4. Park District - Tiffani Picco


 Receive the monthly Park District report
 Attachments: 24ParkDistrictMemo0911

 Picco reported on the following highlights from the Monthly Field Report

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Riverwalk Commission Meeting Minutes September 11, 2024

 included in the agenda packet.

 Staff continues with pruning trees, weeding, mulching and spot spraying
 herbicide. They are monitoring drought conditions and will continue to
 focus on watering through these next few weeks.

 Staff has been working on a project adjacent to the covered bridge near
 the Park District Administration Building. The mulberry tree had a large
 crack and both it and an overgrown viburnum were removed and a redbud
 and tree lilac were planted in their place, along with some perennials and
 native sedges. The retaining wall was restacked and outcropping stones
 were added to help with the steep slope.

 India Day took place on August 11th and was a success with no issues.
 The Last Fling was held Labor Day weekend and also had no issues.
 Flags are up for the September 11th Remembrance Ceremony taking
 place at 6:00 p.m. today, and the Riverwalk Fine Art Fair is scheduled for
 September 21st and 22nd with setup beginning Friday, September 20th.
 Jackson Avenue between Eagle Street and Main Street will be closed off
 for the art booth set ups.
 5. Riverwalk Foundation - John Cuff

 There was no report.

 6. Riverwalk 2031 Fund - Grant Cowen

 Cowen advised the Riverwalk 2031 Fund continues to work towards
 establishing goals for fundraising and that more information will be
 forthcoming.
 7. Donor Recognition - Rebecca DeLarme


 Receive the monthly Donor Recognition report

 DeLarme reported that the Fall 2024 Legacy Gift Order deadline was
 September 1st and consisted of nineteen 4” x 8” and nine 8” x 8” new
 commemorative brick orders and will include an additional 8” x 8”
 commemorative brick that was purchased in 2018. DeLarme will work with
 the Park District on scheduling the installation date once the order is
 completed, which should be sometime in October.
 8. Planning, Design, and Construction - Jeff Friant

 There was no report as the September 3, 2024 PDC Committee meeting
 was cancelled. The next scheduled meeting is October 1, 2024.

 Hitchcock inquired about the potential restoration of the area going west on

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Riverwalk Commission Meeting Minutes September 11, 2024

 the south side of the river between Eagle Street and the covered bridge,
 which was previously discussed during the Asset Management Plan (AMP)
 Walk. Kennedy noted this could be included on an upcoming PDC
 Committee meeting agenda. Discussion followed on different means of
 funding this project, noting it may be considered as part of the ecological
 restoration in the Riverwalk 2031 Master Plan, or part of the PA022
 budget, or there may be grant funding available. Sullivan inquired about
 having the group visit the area as part of an upcoming meeting with
 Kennedy advising that would be acceptable as an extension of the
 meeting. Novack recommended that, in that instance, either someone stay
 back in the room or leave a notice advising that the meeting has convened
 at another location.

 Motta advised that the permits were completed for the shoreline restoration
 project that the Park District and DuPage County are working on, south of
 Jefferson Avenue to the Jaycees Accessible Playground. Work should
 begin with the County’s contractor with tree removal occurring after
 November 1st. Kennedy thanked the Park District and DuPage County for
 their efforts and noted that the sign was installed at the Prairie Nature
 Garden.

H. MEETING SCHEDULE:

 Riverwalk Planning, Design & Construction, October 1, 2024, 7:30 a.m.
 Municipal Center NEU, 400 S. Eagle St., Naperville, IL

 Riverwalk Commission, October 9, 2024, 7:30 a.m.
 Municipal Center NEU, 400 S. Eagle St., Naperville, IL

 Riverwalk Planning, Design & Construction, November 5, 2024, 7:30 a.m.
 Municipal Center NEU, 400 S. Eagle St., Naperville, IL

 Riverwalk Commission, November 13, 2024, 7:30 a.m.
 Municipal Center NEU, 400 S. Eagle St., Naperville, IL

I. ADJOURNMENT:

 Kennedy advised that Friant’s last meeting as PDC Committee Chairman
 would be October 1st and that Kennedy’s last meeting as Riverwalk
 Commission Chair will be November 13th. Bartlett has been selected as
 the next Riverwalk Commission Chair and Erickson will be the next PDC
 Committee Chair.

 A motion to adjourn the meeting was made by Holzhauer and seconded by
 Sullivan. The meeting was adjourned at 8:01 a.m. MOTION CARRIED

 Respectfully submitted by
 Rebecca DeLarme, City Staff

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