Naper Settlement Museum Board — Naperville, IL
Date: 2022-04-29

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Naper Settlement Museum Board

Friday, April 29, 2022 8:00 AM CMO CONF ROOM #248




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
 22-0516 Receive an update on grants including the National Endowment for the
 Humanities (NEH) grant
 22-0517 Receive an update on capital projects: Herman & Anna Hageman
 Memorial Thresher Hall, Benck Family Agricultural Interpretive Center, and
 Innovation Gateway

E. NEW BUSINESS:
 22-0521 Receive a presentation about the rollout of Unvarnished


F. REPORTS:
 22-0518 Approve the minutes from the February 11th, 2022 Naper Settlement
 Museum Board meeting

 22-0519 Receive and approve the Naper Settlement financial report as of January
 31, 2022

 22-0520 Receive an update on winter and spring programming


G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 1 Printed on 4/22/2022

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Friday, April 29, 2022

 8:00 AM



 CMO CONF ROOM #248



Naper Settlement Museum Board
Naper Settlement Museum Board Meeting Minutes - Final April 29, 2022


A. CALL TO ORDER:

 Mayor Chirico called the meeting to order at 8:01a.m.

B. ROLL CALL:

 Also present: Macarena Tamayo-Calabrese, President and CEO; Harriet
 Pistorio, Chief Operating Officer; Donna K. Sack, Vice President and
 Chief Program Officer; Kimberly Grazulis, Development Associate; Marcie
 Schatz, Deputy City Manager; Kim Henley, Administrative Specialist;
 Rachel Mayer, Finance Director

 Present 7- Steve Chirico, Paul Hinterlong, John Koranda, Lee Quillinan, Julie Schremser, Greg
 Waite, and Al Zucco
 Absent 2- Bridget Kozlowski, and Susan Taylor Demming


C. PUBLIC FORUM:

 There were no comments in the public forum.

D. OLD BUSINESS:

 Receive an update on grants including the National Endowment for the Humanities (NEH)
 grant
 Tamayo-Calabrese stated that Naper Settlement received a $750K grant
 from the National Endowment for the Humanities (NEH) and that the funds
 would be applied to Innovation Gateway. Construction of Innovation
 Gateway has been scheduled to begin on July 1, 2022 and will be
 complete in 2023. Sack added that NEH capital project funding is highly
 competitive and supports projects that will host relevant and reflective
 humanities programming. Our proposal clearly articulated that the
 Innovation Gateway will host a wide variety of humanities experiences from
 teacher professional development to lectures.

 Chirico asked when the funding from this Grant is expected. Pistorio
 explained that Naper Settlement met with NEH upon award of the grant to
 provide requested paperwork. This grant functions as a reimbursement
 and receipts will be submitted for payment of expenses. The next meeting
 with NEH is scheduled for May 9th, 2022.


 Receive an update on capital projects: Herman & Anna Hageman Memorial Thresher
 Hall, Benck Family Agricultural Interpretive Center, and Innovation Gateway
 Harriet Pistorio provided a timeline for capital projects stating that both
 Thresher Hall and the Agricultural Center will be complete by the end of this
 year. Innovation Gateway construction is expected to begin on July 1st and

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Naper Settlement Museum Board Meeting Minutes - Final April 29, 2022

 is expected to be complete by Spring of 2023. Pistorio stated that the bid
 review for Innovation Gateway will be at 10 am on May 4th and added that
 the general contractor is Wight and Company. In response to Schatz,
 Pistorio said that we are expecting to be on budget and that any overage
 from supply chain costs, etc. on Innovation Gateway is earmarked through
 the capital campaign, federal and state grants.


E. NEW BUSINESS:

 Receive a presentation about the rollout of Unvarnished

 Sack stated that both the online and on-site versions of the Unvarnished
 exhibit open on May 31st . There will be an exhibit reception from 6-8 pm
 that night. Details will be provided to the Board prior to the event

 Tamayo-Calabrese said that an Unvarnished communications plan,
 frequently asked questions and talking points will be shared with the City
 Council, Naper Settlement Museum Board, and Naperville Heritage
 Society Board. There will be informational meetings held with community
 and school leaders prior to the event. Two on two meetings will be
 scheduled with City Council members. Sack added that the Unvarnished
 exhibit was funded with a 750K Institute of Library and Museum Services
 grant received in 2017. Sack provided a recap of the Unvarnished project,
 shared information on the five communities involved in the project and
 indicated Naper Settlement’s plans to work with the DuPage County
 Recorder’s office to provide workshops to assist community members with
 the removal of restrictive covenants from their house deeds.

 Sack agreed with Chirico’s suggestion to meet with the Naperville Police
 Department prior to the Unvarnished exhibit opening, stating that they
 were on the list of those to receive the communications plan.


F. REPORTS:

 Approve the minutes from the February 11th, 2022 Naper Settlement Museum Board
 meeting
 Attachments: MeetingMinutes 2 11 22
 approved

 Aye: 7- Chirico, Hinterlong, Koranda, Quillinan, Schremser, Waite, and Zucco

 Absent: 2- Kozlowski, and Taylor Demming


 Receive and approve the Naper Settlement financial report as of January 31, 2022


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Naper Settlement Museum Board Meeting Minutes - Final April 29, 2022


 Attachments: Financials JAN 31 2022
 NS Notes for month ending January 31 2022

 Pistorio presented the Naper Settlement Financials ending January 31st,
 2020. January revenue was down due to rental agreements going out and
 due to a lack of weddings. Naper Settlement revenue is on target for the
 first quarter of 2022. Expenses are underspent under salaries and benefits
 due to a decision to delay hiring during Covid (this included the Digital
 Curator position which has since been filled). Utilities is greater than
 expected due to the increase of cost in gas, etc. Janitorial is on target.
 Buildings and Grounds is below due to receiving the snowplow bill late.
 There is an unbudgeted expenditure in January of $14K due to the service
 line water break in 2020, but this was covered by the insurance
 reimbursement. In response to Chirico, Pistorio explained that the first
 quarter is not shown on the financials due to timing -the Naperville Heritage
 Society (NHS) Board of Directors meets and reviews the 1st quarter
 financials prior to them being submitted to the Naper Settlement Museum
 Board. A committee of the NHS Board does review the financials monthly
 and will review February and March of 2022 at their next meeting. Once
 reviewed, the financials will include February and March of 2022. Chirico
 stated that there should be a user-friendly way to submit financials more
 expediently (possibly a dashboard) and mentioned a $1M shortfall budget
 transfer that will be discussed at the next City Council meeting.

 Zucco stated that there is a misconception regarding the fund transfer and
 explained that there was an accounting change driven by the city two years
 ago. There is no $1M shortfall, as it was a change in accounting to
 eliminate the fund balance.

 Chirico agreed that the idea was to spend down the fund balance and if
 there was an overage than the city would adjust for that. Chirico stated he
 was not aware of an overage in the last year. The budget stabilized, the
 fund balance was eliminated, and going forward there needs to be a
 structurally balanced budget and plan to have enough funding available in
 the event of changes in revenue streams. Finance Director Rachel Mayer
 advised Chirico that the city is working with Naper Settlement on an
 updated monthly financial reporting plan.

 John Koranda reminded the Board that the 2021 budget was approved
 (out of budget) in November of 2020, recognizing there would be a loss
 based on the vacancy in 2019-2020 and due to the drawing down of the
 fund balance. Mayer summarized that in 2019 the city chose to adjust and
 bring down the fund balance; and the 2020 pandemic “burned through” the
 fund balance. The budget for 2021 was approved with a variance and in
 2022 the Settlement’s fund was reset so that it is balanced going forward.
 Mayer explained that the Settlement’s primary revenues are property taxes
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Naper Settlement Museum Board Meeting Minutes - Final April 29, 2022

 received between June- November; by the 4th quarter 99% of the revenues
 from the Settlement fund have been collected and that
 November-December represents all salary expenses but no new revenue
 to the fund and that is where the budgeted deficit really came into fruition.
 Mayer added that any of the operating costs necessary to support the
 expansion of the Settlement and expansion of the buildings will have to
 come through the Settlement fund and that the endowments will support
 capital and the operating side will require an increase of the Settlement
 fund.

 Tamayo-Calabrese provided details on the revenue that Naper Settlement
 returns to the City of Naperville ($434K in 2021, and $164K to date in
 2022). The revenue was provided to the city from Naper Settlement tours,
 camps, fees, non-profit tax revenues, etc.

 Quillinan questioned the status of minor CIP projects including an elevator
 and cameras. Pistorio replied that we are waiting for a reply from city staff
 to provide an update on the elevator and the cameras. City staff is
 investigating the current code and will advise.

 approved

 Aye: 7- Chirico, Hinterlong, Koranda, Quillinan, Schremser, Waite, and Zucco

 Absent: 2- Kozlowski, and Taylor Demming


 Receive an update on winter and spring programming

 Pistorio provided an overview of the content of the Winter/Spring Program
 and Events Guide, which was distributed to attendees.

 Quillinan questioned a change in what will be expected of third-party
 promoters who host special events in the city. Chirico explained that third
 party promoters will now be required to sign an accountability statement
 and attend orientation as well as have Bassett training and security in
 place.


G. ADJOURNMENT:
 to adjourn the Meeting of

 Aye: 7- Chirico, Hinterlong, Koranda, Quillinan, Schremser, Waite, and Zucco

 Absent: 2- Kozlowski, and Taylor Demming




 /S/ Kimberly Grazulis
 Development Associate, Naper Settlement

City of Naperville Page 4 Printed on 2/10/2023