Committee of the Whole — Aurora, IL
Date: 2014-09-02

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 September 02, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF MEETING OF AUGUST 19, 2014

 14-00748 Approval of the Minutes of the August 19, 2014 Committee of the Whole
 Meeting.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, August 28, 2014 and
 Reviewed the Following Items:
 14-00543 An Ordinance Granting a Special Use Permit with a Preliminary Plan for a Day
 Care on the Property located on the south side of Liberty Street between
 Station Boulevard and State Route 59, Aurora, Illinois, 60504
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00704 A Resolution Authorizing an Annual Action Plan Amendment (2014 - #4) to
 Reflect Funding Allocations for the Community Development Block Grant
 (CDBG) and Home Investment Partnership Act (HOME) Programs and a
 Subrecipient Agreement Amendment with Joseph Corporation changing how
 Contractors are paid under the Safety First Program .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00720 An Ordinance Authorizing Execution of and establishing the Costs of Recapture
 for a Portion of the Indian Trail Road Improvements from its Terminus within the
 Stonegate Subdivision West to Farnsworth Avenue in Kane County, Illinois
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00723 A Resolution Authorizing the Adoption of the Revised Master Plan for Phillips
 Park.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final September 2, 2014



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, August 26, 2014 and Reviewed the
 Following Items:
 14-00296 A Resolution Authorizing Execution of the Third Amendment to the
 Intergovernmental Agreement between the City of Aurora and the Aurora Civic
 Center Authority Regarding the Management of RiverEdge Park and John C.
 Dunham Pavilion
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00461 An Ordinance for the Establishment of a Special Service Area Number #179
 Gonnella Baking Company Expansion, Kane County, in the City of Aurora and
 Providing for a Public Hearing and Other Procedures in Connection Therewith
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00700 A Resolution to Award the Contract for the McCoy Drive Repairs to Alliance
 Contractors, Inc., 1166 Lake Avenue, Woodstock, IL 60098 in the amount of
 $204,000.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00714 A Resolution Authorizing the Execution of a Contract to Purchase Real Property
 Known as 54-56 South Broadway Avenue, Aurora, Illinois .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00718 A Resolution Awarding Mark It Striping the Low Bid for the Benton Street and
 Frontenac Street Bikeway Project in the Amount of $90,023.85
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, August 26, 2014 and
 Reviewed the Following Items:
 14-00474 A Resolution establishing the maximum number of Class K City of Aurora liquor
 licenses (unofficially related to application from: Marmion, d/b/a Abbey Farms,
 located at 2855 Hart Rd.) .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00667 A Resolution establishing the maximum number of Class F City of Aurora liquor
 licenses (unofficially related to application from: Andre Thomas d/b/a Thomas
 Barbeque, located at 2711 E. New York St.) .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final September 2, 2014


 14-00711 A Resolution approving the issuance of a Carnival License to Covenant
 Christian School / Windy City Amusements, Inc. for a carnival to be held at the
 West Aurora Plaza, LLC parking lot on September 18 - 21, 2014.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00393 A Traffic Study for W. Indian Trail for extending existing guardrail on the south
 side, between Pennsylvania Avenue and N. Highland Avenue. Ward 6,
 Alderman Saville (Held in Committee at the June 10, 2014, and June 24, 2014
 meeting. Held in Committee at the July 8, 2014 meeting until the August 26,
 2014 meeting.)
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00479 A Traffic Study for Asbury Drive with regards to pedestrian movements. Ward
 7, Alderman Hart-Burns
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00492 A Traffic Study on Autumn Lane. Ward 1, Alderman Bohman

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00494 The Compassion Foundation has submitted a revision on its planned event and
 is requesting permission to block off the parking spaces on the southwest side
 section of the Downer Place Bridge to place an end loader on the bridge at
 12:00pm, filled with approximately 2,500 miniature rubber ducks that will be
 dumped over the bridge into the Fox River by 12:15pm, as a part of their Lucky
 Ducky Derby on Saturday, September 13, 2014 from 12:00pm to 3:00pm.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00522 A Traffic Study on Grand Avenue in the 400 to 600 Block. Ward 6, Alderman
 Saville (Returned from Committee of the Whole 8-5-14. Held in Committee
 8-12-14.)
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 14-00585 A Traffic Study for bicycle signage at the Montgomery Road and Kautz Road
 intersection. Ward 7, Alderman Hart-Burns
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00588 A Parking Study on Park Ridge Lane for NO PARKING signage. Ward 10,
 Alderman Johnson
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00599 A Traffic Study for the intersection of N. Root Street and Superior Street. Ward
 2, Alderman Garza
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00612 A Traffic Study the intersection of Bradbury Cr. and N. Commerce St. Ward 10,
 Alderman Johnson
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

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Committee of the Whole Agenda - Final September 2, 2014


 14-00660 A Traffic Study for the Randall Road/Illinois Avenue intersection for Speeds.
 Wards 4, 5, & 6, Aldermen Donnell, Peters, and Saville
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00679 Requesting approval to use Water Street Mall on October 20, 2014 by Aurora
 Cultural Creatives to stage the first annual Water Street Music Show.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00684 A Parking Study in the 700 Block of Periwinkle Lane. Ward 7, Alderman
 Hart-Burns
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00689 A Parking Study for Pleasure Court. Ward 4, Alderman Donnell

 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00712 Tag Day - Request by the Aurora Fire Department to hold the annual “Fill the
 Boot” drive to benefit the Muscular Dystrophy Association (MDA) on September
 5th, 6th and 7th at various intersections within Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00725 The Nico Foundation is requesting permission to hold a walk to protest violence
 in the community and the desire to bring Peace back on Saturday, August 30,
 2014. Please see attached maps for route .
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, August
 25, 2014 and Reviewed the Following Items:
 14-00703 A Resolution to award a Contract to Suburban General Construction, Inc. for
 the Sanitary Sewer Repairs 2014 Project .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00713 A Resolution Amending Purchase Order 276846 with Hey and Associates to
 provide landscape architecture construction assistance for the Green
 Infrastructure for CSO Control Project.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT




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Committee of the Whole Agenda - Final September 2, 2014


 REQUESTS AND REFERRALS

14-00744 Final Plan on Lot 5 of the First Resubdivision of Lot 5 of Kirkland Crossing
 Subdivision for a retail use located S. of Mesa Lane, E. of Kirk Road, Aurora,
 Illinois 60502 (Hamra Gateway, LLC / Goodwill - 14-00744 /
 BA36/3-14.209-Fpn - TM - Ward 1)

 ADJOURN

CLOSED SESSION




City of Aurora Page 5 Printed on 9/2/2014

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 September 02, 2014
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:08 p.m. by Mayor
 Weisner, and the Roll was called.
 Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John
 Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman
 Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson,
 Alderman Richard Irvin, and Alderman Bob O'Connor

 MINUTES OF MEETING OF AUGUST 19, 2014

 14-00748 Approval of the Minutes of the August 19, 2014 Committee of the
 Whole Meeting.
 Alderman Hart-Burns moved, seconded by Alderman Irvin, to approve the
 minutes of the Council Meeting held on August 19, 2014. Motion carried by
 voice vote.


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-00543 An Ordinance Granting a Special Use Permit with a Preliminary Plan
 for a Day Care on the Property located on the south side of Liberty
 Street between Station Boulevard and State Route 59, Aurora, Illinois,
 60504
 City Planner Tracey Vacek and representatives for the petitioner led a presentation
 on this item.
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final September 2, 2014



 14-00704 A Resolution Authorizing an Annual Action Plan Amendment (2014 -
 #4) to Reflect Funding Allocations for the Community Development
 Block Grant (CDBG) and Home Investment Partnership Act (HOME)
 Programs and a Subrecipient Agreement Amendment with Joseph
 Corporation changing how Contractors are paid under the Safety First
 Program.
 Neighborhood Redevelopment Manager Jeff McLaughlin spoke briefly about this
 item.

 (PLACED ON CONSENT AGENDA)


 14-00720 An Ordinance Authorizing Execution of and establishing the Costs of
 Recapture for a Portion of the Indian Trail Road Improvements from its
 Terminus within the Stonegate Subdivision West to Farnsworth
 Avenue in Kane County, Illinois
 City of Aurora Planner Tracey Vacek spoke briefly about this item.

 (PLACED ON CONSENT AGENDA)


 14-00723 A Resolution Authorizing the Adoption of the Revised Master Plan for
 Phillips Park.
 Superintendent of Parks and Recreation Dan Anderson, and Bob Collins of RGC
 Design, led a presentation on this item - the adoption of a revised master plan for
 Phillips Park. Mr. Collins spoke about some of the highlights within the proposed
 plan.
 Chief Management Officer Carie Anne Ergo explained that an approved master plan
 is a requirement in order to be considered for an IDNR matching grant of up to
 $400,000 towards the project expenses. Ergo added this is part of the City's
 continuing effort to capitalize on outside grant opportunities whenever possible.
 Anderson and Collins addressed questions from some of the Aldermen.
 (PLACED ON CONSENT AGENDA)


 FINANCE COMMITTEE RECOMMENDATIONS

 14-00296 A Resolution Authorizing Execution of the Third Amendment to the
 Intergovernmental Agreement between the City of Aurora and the
 Aurora Civic Center Authority Regarding the Management of
 RiverEdge Park and John C. Dunham Pavilion
 Planning Director Stephane Phifer led a presentation on this item - an amendment to
 two of the provisions within the above mentioned agreement.
 Chief Management Officer Carie Anne Ergo presented a schedule of past years'
 special events costs, and noted that even with the additional contribution, we are still
 below the expenses incurred in previous years. Ergo added that in addition to the
 financial benefits of this partnership with ACCA, the quality of the events has
 increased greatly, and the larger markering arm and regional draw of the Paramount
 has increased the city's exposure to a larger audience.
 (PLACED ON CONSENT AGENDA)


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Committee of the Whole Meeting Minutes - Final September 2, 2014



 14-00461 An Ordinance for the Establishment of a Special Service Area Number
 #179 Gonnella Baking Company Expansion, Kane County, in the City
 of Aurora and Providing for a Public Hearing and Other Procedures in
 Connection Therewith
 (PLACED ON CONSENT AGENDA)


 14-00700 A Resolution to Award the Contract for the McCoy Drive Repairs to
 Alliance Contractors, Inc., 1166 Lake Avenue, Woodstock, IL 60098 in
 the amount of $204,000 .
 (PLACED ON CONSENT AGENDA)


 14-00714 A Resolution Authorizing the Execution of a Contract to Purchase Real
 Property Known as 54-56 South Broadway Avenue, Aurora, Illinois .
 (PLACED ON CONSENT AGENDA)


 14-00718 A Resolution Awarding Mark It Striping the Low Bid for the Benton
 Street and Frontenac Street Bikeway Project in the Amount of
 $90,023.85
 (PLACED ON CONSENT AGENDA)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 14-00474 A Resolution establishing the maximum number of Class K City of
 Aurora liquor licenses .
 (PLACED ON CONSENT AGENDA)


 14-00667 A Resolution establishing the maximum number of Class F City of
 Aurora liquor licenses .
 (PLACED ON CONSENT AGENDA)


 14-00711 A Resolution approving the issuance of a Carnival License to
 Covenant Christian School / Windy City Amusements, Inc. for a
 carnival to be held at the West Aurora Plaza, LLC parking lot on
 September 18 - 21, 2014.
 (PLACED ON CONSENT AGENDA)


 14-00393 A Traffic Study for W. Indian Trail for extending existing guardrail on
 the south side, between Pennsylvania Avenue and N. Highland
 Avenue. Ward 6, Alderman Saville (Held in Committee at the June 10,
 2014, and June 24, 2014 meeting. Held in Committee at the July 8,
 2014 meeting until the August 26, 2014 meeting.)
 (INFORMATION ONLY)



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Committee of the Whole Meeting Minutes - Final September 2, 2014



 14-00479 A Traffic Study for Asbury Drive with regards to pedestrian
 movements. Ward 7, Alderman Hart-Burns
 (INFORMATION ONLY)


 14-00492 A Traffic Study on Autumn Lane. Ward 1, Alderman Bohman

 (INFORMATION ONLY)


 14-00494 The Compassion Foundation has submitted a revision on its planned
 event and is requesting permission to block off the parking spaces on
 the southwest side section of the Downer Place Bridge to place an end
 loader on the bridge at 12:00pm, filled with approximately 2,500
 miniature rubber ducks that will be dumped over the bridge into the
 Fox River by 12:15pm, as a part of their Lucky Ducky Derby on
 Saturday, September 13, 2014 from 12:00pm to 3:00pm.
 (INFORMATION ONLY)


 14-00522 A Traffic Study on Grand Avenue in the 400 to 600 Block. Ward 6,
 Alderman Saville (Returned from Committee of the Whole 8-5-14. Held
 in Committee 8-12-14.)
 (INFORMATION ONLY)


 14-00585 A Traffic Study for bicycle signage at the Montgomery Road and Kautz
 Road intersection. Ward 7, Alderman Hart-Burns
 (INFORMATION ONLY)


 14-00588 A Parking Study on Park Ridge Lane for NO PARKING signage. Ward
 10, Alderman Johnson
 (INFORMATION ONLY)


 14-00599 A Traffic Study for the intersection of N. Root Street and Superior
 Street. Ward 2, Alderman Garza
 (INFORMATION ONLY)


 14-00612 A Traffic Study the intersection of Bradbury Cr. and N. Commerce St.
 Ward 10, Alderman Johnson
 (INFORMATION ONLY)


 14-00660 A Traffic Study for the Randall Road/Illinois Avenue intersection for
 Speeds. Wards 4, 5, & 6, Aldermen Donnell, Peters, and Saville
 (INFORMATION ONLY)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final September 2, 2014



 14-00679 Requesting approval to use Water Street Mall on October 20, 2014 by
 Aurora Cultural Creatives to stage the first annual Water Street Music
 Show.
 (INFORMATION ONLY)


 14-00684 A Parking Study in the 700 Block of Periwinkle Lane. Ward 7,
 Alderman Hart-Burns
 (INFORMATION ONLY)


 14-00689 A Parking Study for Pleasure Court. Ward 4, Alderman Donnell

 (INFORMATION ONLY)


 14-00712 Tag Day - Request by the Aurora Fire Department to hold the annual
 “Fill the Boot” drive to benefit the Muscular Dystrophy Association
 (MDA) on September 5th, 6th and 7th at various intersections within
 Aurora.
 (INFORMATION ONLY)


 14-00725 The Nico Foundation is requesting permission to hold a walk to protest
 violence in the community and the desire to bring Peace back on
 Saturday, August 30, 2014 . Please see attached maps for route .
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 14-00703 A Resolution to award a Contract to Suburban General Construction,
 Inc. for the Sanitary Sewer Repairs 2014 Project .
 (PLACED ON CONSENT AGENDA)


 14-00713 A Resolution Amending Purchase Order 276846 with Hey and
 Associates to provide landscape architecture construction assistance
 for the Green Infrastructure for CSO Control Project.
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 Mayor Weisner expressed his satisfaction with the way Phillips Park, one of the
 jewels in our community, is coming along.
 Mayor Weisner also announced the most recent events with Donny and Marie, and
 Jennifer Nettles, turned out a success. Mayor Weisner added that the Alley Art
 Festival and Roots Aurora were also very well attended, and we are glad to see so
 many people coming to enjoy different events in the downtown area.




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Committee of the Whole Meeting Minutes - Final September 2, 2014



 REQUESTS AND REFERRALS

 14-00744 Final Plan on Lot 5 of the First Resubdivision of Lot 5 of Kirkland
 Crossing Subdivision for a retail use located S. of Mesa Lane, E. of
 Kirk Road, Aurora, Illinois 60502 (Hamra Gateway, LLC / Goodwill -
 14-00744 / BA36/3-14.209-Fpn - TM - Ward 1)
 The above Requests and Referrals were referred to the Planning Council and
 Planning Commission.


 ADJOURN

 Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the
 meeting at 5:58 p.m. Motion carried by voice vote.




City of Aurora Page 6