Finance Committee — Aurora, IL
Date: 2020-07-30

Finance Committee Remote
 City of Aurora Access Only
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Thursday Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 July 30, 2020 Alderman Emmanuel Llamas

 3:00 PM

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
Phone Number: +1 312-626-6799
Meeting ID: 897 0079 8500

THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
AGENDA CLERK NO LATER THAN 1:00 PM ON JULY 30, 2020 - VIA EMAIL:
aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS MUST
PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
ALL TELEPHONE NUMBER AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
PUBLIC.

CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

20-0394 Approval of the July 16, 2020 Finance Committee meeting minutes .

 PUBLIC COMMENT

 AGENDA

20-0285 A Resolution Authorizing the Mayor to execute both Local Agency Agreement for
 Federal participation with the State of Illinois in the amount not to exceed
 $505,382.00 and Phase 2 Preliminary Engineering Agreement with HR Green, Inc.
 and the City Clerk to sign the appropriation of REBUILD Illinois Bond Funds for
 Montgomery Road and Hill Avenue Intersection Improvements (MFT #
 19-00329-00-CH) in an amount of $505,382 .00.


City of Aurora Page 1 Printed on 7/28/2020
Finance Committee Agenda - Final July 30, 2020


20-0389 A Resolution Ratifying Payment to Total Facility Maintenance Inc. for the not to
 exceed amount of $125,266.00, for Janitorial Services Rendered at Various City
 of Aurora Facilities in 2020 for the contract expiring December 31, 2020 .

20-0392 Introduce announcement of the availability of the Eligibility Study and Report, and
 the Redevelopment Plan and Project for the proposed Fox Valley Mall Area TIF
 District.

20-0421 Purchasing Guidance Regarding the use of Cooperatives and Requests for
 Proposals.

 CLOSED SESSION

 ADJOURNMENT:

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 7/28/2020

Finance Committee
 City of Aurora Remote Access Only
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 July 30, 2020
 3:00 PM
 Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 Alderman Emmanuel Llamas

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA
 TELEPHONE:
 Phone Number: +1 312-626-6799
 Meeting ID: 897 0079 8500

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH
 THE AGENDA CLERK NO LATER THAN 1:00 PM ON JULY 30, 2020 - VIA EMAIL:
 aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS
 MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE
 MEETING WILL BE ACCESSED AND THE TOPIC OF THEIR COMMENT. THE
 PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBER AND PARTICIPANT
 NAMES MAY BE VISIBLE TO THE PUBLIC.

 CALL TO ORDER:

 Chairperson Bob O'Connor called the meeting to order at 3:00 p.m.


 ROLL CALL

 Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl
 Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas

 OTHERS PRESENT

 City of Aurora: Miguel Flores, IT; Angel Johnson, IT; Martin Lyons, Finance;
 Alex Minnella, Economic Development; Trevor Dick, Economic Development;
 Jason Bauer, Engineering; Jolene Coulter, Purchasing; Ken Schroth,
 Engineering; Roopa Anjanappa, Engineering; Jeff Anderson, IT; Alex
 Alexandrou, Mayor's Office; Marissa Spencer, Law Dept.; Bob Green,
 Engineering; Jim Birchall, Central Services; Jessica Price, Purchasing; Michael
 Pegues, IT; Stacey Peterson, Budgeting; Shelly Windett, Aldermen's Office

City of Aurora Page 1
Finance Committee Meeting Minutes - Final July 30, 2020



 APPROVAL OF MINUTES

 20-0394 Approval of the July 16, 2020 Finance Committee meeting minutes .

 A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that
 the minutes be accepted and filed. The motion carried.

 Ayes: 4


 PUBLIC COMMENT

 None


 AGENDA

 20-0285 A Resolution Authorizing the Mayor to execute both Local Agency
 Agreement for Federal participation with the State of Illinois in the amount
 not to exceed $505,382 .00 and Phase 2 Preliminary Engineering
 Agreement with HR Green, Inc. and the City Clerk to sign the
 appropriation of REBUILD Illinois Bond Funds for Montgomery Road and
 Hill Avenue Intersection Improvements (MFT # 19-00329-00-CH) in an
 amount of $505,382 .00.
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0389 A Resolution Ratifying Payment to Total Facility Maintenance Inc. for the
 not to exceed amount of $125,266.00, for Janitorial Services Rendered
 at Various City of Aurora Facilities in 2020 for the contract expiring
 December 31, 2020.
 A motion was made by Alderman Franco, seconded by Vice Chair Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 20-0392 Introduce announcement of the availability of the Eligibility Study and
 Report, and the Redevelopment Plan and Project for the proposed Fox
 Valley Mall Area TIF District.
 A motion was made by Vice Chair Bugg, seconded by Alderman Franco, that
 this agenda item be forwarded with no recommendation to the City Council, on
 the agenda for 8/11/2020. The motion carried.

 Ayes: 4




City of Aurora Page 2
Finance Committee Meeting Minutes - Final July 30, 2020



 20-0421 Purchasing Guidance Regarding the use of Cooperatives and Requests
 for Proposals.
 Alderman Scheketa Hart-Burns joined the meeting at 3:40 p.m.


 CLOSED SESSION


 ADJOURNMENT:

 A motion was made by Alderman Franco, seconded by Alderman Hart-Burns,
 that this meeting be adjourned. The motion carried. Chairperson Bob O'Connor
 adjourned the meeting at 3:55 p.m.

 Ayes: 5


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 3