Finance Committee — Aurora, IL
Date: 2023-01-26

City Hall - 2nd Floor Council
 City of Aurora Chambers
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Chairperson Carl Franco
 Vice Chair Sherman Jenkins
 Thursday Alderwoman Shweta Baid
 Alderman Edward J. Bugg
 January 26, 2023 Alderwoman Scheketa Hart-Burns

 3:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen’s office at (630) 256-3020 with
 questions.
 CALL TO ORDER

 ROLL CALL

 APPROVAL OF MINUTES

23-0040 Approval of the minutes of the Finance Committee meeting held on January 12,
 2023.

 PUBLIC COMMENT

 AGENDA

22-1076 A Resolution authorizing the execution of a Phase II Engineering Agreement with
 HR Green, Inc., maximum amount of $39,700.00 and appropriating Motor Fuel Tax
 Funds for McCoy Drive at Cheshire Drive Traffic Signal Installation project with
 MFT section number 23-00361-00-TL.

23-0007 A Resolution to accept Mettle Sports for the purchase of a portable, soccer field &
 transportation/maintenance services for the Youth Services Division in the amount
 not to exceed $61,000.

23-0017 A Resolution authorizing the execution of a Joint Funding Agreement with the State
 of Illinois, the execution of a Phase 2 Design Engineering Agreement with Civiltech
 Engineering, Inc. in the amount not to exceed $53,916.00, and the appropriation of
 $53,916.00 of MFT Funds for the Farnsworth Avenue at Marshall Boulevard and
 Illinois Prairie Path Improvement Project.

23-0061 A Resolution authorizing the Mayor and City Clerk to execute a not-to-exceed
 agreement for Design Phase Engineering Services in the amount of $107,000 for
 the Rehabilitate Auto Parking Lots and Entrance Road Project (ARR 4544) with
 Crawford, Murphy and Tilly, Inc.


City of Aurora Page 1 Printed on 1/24/2023
Finance Committee Agenda - Final January 26, 2023


23-0062 A Resolution authorizing the Mayor and City Clerk to execute a not-to-exceed
 agreement for Design Phase Engineering Services in the amount of $34,700 for
 the Overlay SE Quadrant Airport Perimeter Roadways - Phase 2 Project (ARR
 4565) with Crawford, Murphy and Tilly, Inc.

 CLOSED SESSION

 ADJOURNMENT

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order to participate in a
 public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled
 meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via
 telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow
 for meeting participation.




City of Aurora Page 2 Printed on 1/24/2023

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 January 26, 2023
 3:00 PM
 Chairperson Carl Franco
 Vice Chair Sherman Jenkins
 Alderwoman Shweta Baid
 Alderman Edward J. Bugg
 Alderwoman Scheketa Hart-Burns


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen’s office at (630) 256-3020 with
 questions.

 CALL TO ORDER

 Chairperson Carl Franco called the meeting to order at 3:04 p.m.


 ROLL CALL

 Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta
 Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns

 APPROVAL OF MINUTES

 23-0040 Approval of the minutes of the Finance Committee meeting held on
 January 12, 2023 .
 A motion was made by Vice Chair Jenkins, seconded by Alderwoman
 Hart-Burns, that the minutes be accepted and filed. The motion carried.

 Ayes: 5


 PUBLIC COMMENT

 No registered speakers.


 AGENDA




City of Aurora Page 1
Finance Committee Meeting Minutes - Final January 26, 2023



 22-1076 A Resolution authorizing the execution of a Phase II Engineering
 Agreement with HR Green, Inc., maximum amount of $39,700.00 and
 appropriating Motor Fuel Tax Funds for McCoy Drive at Cheshire Drive
 Traffic Signal Installation project with MFT section number
 23-00361-00-TL.
 Presented by: Roopa Anjanapa, Engineering; Ken Schroth, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 23-0007 A Resolution to accept Mettle Sports for the purchase of a portable,
 soccer field & transportation/maintenance services for the Youth Services
 Division in the amount not to exceed $61 ,000.
 Presented by: Marty Shanahan, Community Services; Alex Alexandrou, Mayor's Office.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 23-0017 A Resolution authorizing the execution of a Joint Funding Agreement with
 the State of Illinois, the execution of a Phase 2 Design Engineering
 Agreement with Civiltech Engineering, Inc. in the amount not to exceed
 $53,916.00, and the appropriation of $53,916.00 of MFT Funds for the
 Farnsworth Avenue at Marshall Boulevard and Illinois Prairie Path
 Improvement Project.
 Presented by: Tim Weidner, Engineering.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 23-0061 A Resolution authorizing the Mayor and City Clerk to execute a
 not-to-exceed agreement for Design Phase Engineering Services in the
 amount of $107,000 for the Rehabilitate Auto Parking Lots and Entrance
 Road Project (ARR 4544) with Crawford, Murphy and Tilly, Inc.
 Presented by: Steve Andras, Airport.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5

City of Aurora Page 2
Finance Committee Meeting Minutes - Final January 26, 2023



 23-0062 A Resolution authorizing the Mayor and City Clerk to execute a
 not-to-exceed agreement for Design Phase Engineering Services in the
 amount of $34,700 for the Overlay SE Quadrant Airport Perimeter
 Roadways - Phase 2 Project (ARR 4565) with Crawford, Murphy and
 Tilly, Inc.
 Presented by: Steve Andras, Airport.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 CLOSED SESSION


 ADJOURNMENT

 A motion was made by Vice Chair Jenkins, seconded by Alderwoman
 Hart-Burns, that this meeting be adjourned. The motion carried. Chairperson
 Carl Franco adjourned the meeting at 3:26 p.m.

 Ayes: 5


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order to participate
 in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the
 scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place,
 Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every
 effort will be made to allow for meeting participation.




City of Aurora Page 3