Committee of the Whole — Aurora, IL
Date: 2014-10-07

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 October 07, 2014
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF SEPTEMBER 16, 2014

 14-00847 Approval of the Minutes of the September 16, 2014 Committee of the Whole
 meeting.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, September 25, 2014
 and Reviewed the Following Items:
 14-00646 A Resolution Approving the Final Plat for Lot 1 of Eola Crossing Subdivision,
 being vacant land located at 2230 S. Eola Road, Aurora, Illinois 60503
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 14-00647 An Ordinance Granting a Special Use Permit with a Final Plan for a restaurant
 with a drive-thru on the Property located at 2230 S. Eola Road, Aurora, Illinois,
 60503
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED WITH SIGN
 CONDITIONS 2-0

 14-00726 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning
 Ordinance and the Zoning Map attached thereto, by downzoning the property
 located at 121 N. 4th Street from R-4 Two Family Dwelling to R-3 One Family
 Dwelling
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 14-00747 An Ordinance Authorizing the Execution of A Boundary Agreement Between
 the City of Aurora and the City of Naperville
 COMMITTEE RECOMMENDED: APPROVAL 2-0

 14-00790 A Resolution Accepting the Dedication of a City Easement at 701 S. Eola Road

 COMMITTEE RECOMMENDED: APPROVAL 2-0




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Committee of the Whole Agenda - Final October 7, 2014



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, September 23, 2014 and Reviewed the
 Following Items:
 14-00629 A Resolution authorizing the purchase and implementation of a Cisco VOIP
 (voice over IP) system upgrade with Cisco and Sentinel Technologies, Downers
 Grove, IL. Total project cost of $ 227,963.43 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00763 A Resolution to accept the bid from Geneva Construction for the patching of the
 RT 59 commuter lot in the amount of $76,091.60 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00788 A Resolution Authorizing the Mayor to Execute an Agreement and All other
 Necessary Documentation to Accept the Donation of Real Estate Known as
 Property Located at 270 N. Calhoun Street, Aurora, Illinois .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00789 A Resolution Authorizing the Mayor to Execute an Agreement and All other
 Necessary Documentation to Accept the Donation of Real Estate Known as
 Property Located at 562 Middle Avenue, Aurora, Illinois
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00799 A Resolution Approving an Intergovernmental Agreement Between the City of
 Aurora and the Aurora Public Library Regarding Parking Improvements in the
 Vicinity of the New Main Library (101 S. River Street) and Disposition of the Old
 Main Library (1 E. Benton Street) .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 The Finance Committee has requested a Special meeting for Tuesday, October 7,
 2014 to review the following items:
 14-00841 A Resolution to accept a proposal from M/M Peters Construction, Inc., 178 S.
 Western Ave., Aurora, IL 60506 for the 27-37 South LaSalle Street Sidewalk
 Vault Closure Project in the amount of $69,205.73.

 14-00844 A Resolution authorizing The Mayor and City Clerk to execute all of the
 aforementioned documents for the acquisition of real property known as 333
 West Park Avenue, Aurora, IL in the amount of $47,000.00




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Committee of the Whole Agenda - Final October 7, 2014



 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, September 23, 2014
 and Reviewed the Following Items:
 14-00798 A Resolution approving the issuance of a Carnival License and a Music Festival
 Permit to Our Lady of Mercy Church / Alpine Amusement Company, Inc. as part
 of their Mercy Fest on October 16-19, 2014.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 14-00561 A Traffic Study in the 200 block of N. Loucks Street for the installation of
 VISUALLY IMPAIRED CHILD signage. Ward 2 & 7, Aldermen Garza and
 Hart-Burns
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00661 A Traffic Study for the Westgate Drive/ Illinois Avenue intersection.
 Ward 5, Alderman Peters
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00680 A Traffic Study for the 90-degree intersection of Richard Street and Alameda
 Drive. Ward 5, Alderman Peters
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 14-00702 A Traffic Study at the Palace Street and Colorado Avenue intersection. Ward
 6, Alderman Saville
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 14-00705 A Traffic Study for Sullivan Road and Randall Road intersection. Ward 5 and
 6, Aldermen Peters and Alderman Saville
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00706 A Traffic Study for N. Randall Road, 1300 block. Wards 5 & 6, Alderman
 Peters and Saville
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00710 A Traffic Study for the Wagner Road and Mesa Lane intersection. Ward 1,
 Alderman Bohman
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 14-00715 A Traffic Study for Hill Avenue, 400 Block. Ward 7, Alderman Hart-Burns

 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00716 A Parking Study for S. Eola Road and Oakfield Drive. Ward 9, Alderman Bugg

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)



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Committee of the Whole Agenda - Final October 7, 2014


 14-00733 A Traffic Study on Bilter Road at the Prairie Path. Ward 1, Alderman Bohman

 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 14-00734 A Traffic Study for Clarendon Lane, 2000 block. Ward 7, Alderman Hart-Burns

 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00735 A Traffic Study for Deerpath Road, 1300 and 1000 block. Ward 5, Alderman
 Peters
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 14-00793 A Traffic Study for Deerpath Road south of W. Indian Trail. Ward 5, Alderman
 Peters
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 14-00803 Tag Day - Request by the Girl Scouts of Northern Illinois to participate in the
 Fall Product Program (Nuts & Candies), October 10 - 24, 2014 for order taking
 and money collection, November 13 - 15, 2014 for product delivery; Annual
 Cookie Sale Program January 9 - 30, 2015 for order taking, February 17 - 21,
 2015 for product delivery and money collection; and Annual Booth Cookie
 Sales February 27 - March 22, 2015 with permission solicited from local
 merchants.
 COMMITTEE RECOMMENDED: APPROVAL PENDING RECEIPT OF
 REQUIREMENTS 3-0 (INFORMATION ONLY)

 14-00816 Charitable Solicitation Permit request from Amy Chally. She is requesting
 permission to go door to door collecting pledges October 4 - 11, 2014 with her
 dog, Portland, to support Canine Companions for Independence at the annual
 Canine Companions DogFest on Saturday, October 18, 2014, in Naperville, IL.
 COMMITTEE RECOMMENDED: APPROVAL PENDING RECEIPT OF
 REQUIREMENTS 3-0 (INFORMATION ONLY)

 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Building, Grounds & Infrastructure Committee cancelled its September 22,
 2014 meeting - No items to report
 MAYOR'S REPORT

 MAYORAL APPOINTMENTS

 14-00840 A Resolution Appointing Meloyne Wimbley to the Aurora Housing Authority
 Board.

 14-00846 A Resolution Appointing Jose Garcia and Robert "Rob" Vaughan to the Aurora
 Preservation Commission.




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Committee of the Whole Agenda - Final October 7, 2014


 REQUESTS AND REFERRALS

14-00819 Requesting a Final Plat and Plan Revision to construct a 14,780 square foot
 commercial building on Lots 4 and 5 within Butterfield Village Center at 1535
 and 1545 Butterfield Road (Butterfield Village Center, LLC - 14-00819 /
 BA36/3-14.145-Fsd/Fpn/R - Ward 1 - AM)

14-00820 Requesting a Variance from the enclosed parking standards to convert an
 existing one car garage to living space at 1180 Morton Avenue (Boreas, LLC -
 Aurora Housing Authority / Brinshore Development LLC - 14-00820 /
 AU16/1-14.290-V - ES - Ward 6)

14-00821 Requesting approval of a Final Plat and Plan for property at SEC of Station
 Boulevard and Liberty Street - Lot 60 of Lehigh Station (M/I Homes of Chicago -
 14-00821 / NA21/2-14.272-Fsd/Fpn - SP - Ward 10)

14-00845 Requesting the approval of a Final Plat for Fox Valley Medical/Business
 Campus Resubdivision No. 1 (MB Financial - / NA28/1-14.118-DST - AM -
 Ward 10)

 ADJOURN

 CLOSED SESSION




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 October 07, 2014
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:10 p.m. by Mayor
 Weisner, and the Roll was called.
 Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John
 Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman
 Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson,
 Alderman Richard Irvin, and Alderman Bob O'Connor

 MINUTES OF THE MEETING OF SEPTEMBER 16, 2014

 14-00847 Approval of the Minutes of the September 16, 2014 Committee of the
 Whole meeting.
 Alderman Hart-Burns moved, seconded by Alderman Mervine, to approve the
 minutes of the Committee of the Whole Meeting held on September 16, 2014.
 Motion carried by voice vote.


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-00646 A Resolution Approving the Final Plat for Lot 1 of Eola Crossing
 Subdivision, being vacant land located at 2230 S. Eola Road, Aurora,
 Illinois 60503
 This Resolution was returned to the Planning Commission


 14-00647 An Ordinance Granting a Special Use Permit with a Final Plan for a
 restaurant with a drive-thru on the Property located at 2230 S. Eola
 Road, Aurora, Illinois, 60503
 This Ordinance was returned to the Planning Commission


 14-00726 An Ordinance Amending Ordinance Number 3100, being the Aurora
 Zoning Ordinance and the Zoning Map attached thereto, by
 downzoning the property located at 121 N. 4th Street from R-4 Two
 Family Dwelling to R-3 One Family Dwelling .
 (PLACED ON CONSENT AGENDA)


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Committee of the Whole Meeting Minutes - Final October 7, 2014



 14-00747 An Ordinance Authorizing the Execution of A Boundary Agreement
 Between the City of Aurora and the City of Naperville .
 Chief Development Services Officer Bill Wiet led a presentation in regards to the
 proposed revised boundary agreement between the City of Aurora and the City of
 Naperville. Wiet pointed at some of the changes and differences from the previous 20
 year boundary agreement, which was drafted in 1994 and is set to expire in
 November.
 Wiet explained that due to the most recent state statutes on anexations, a 30 day
 notice is required prior to the adoption of a boundary agreement. This notice has
 been published, and both Aurora and Naperville will be approving the agreement on
 Tuesday, November 4, 2014.

 (PLACED ON CONSENT AGENDA for the City Council meeting to be held on
 November 4, 2014)

 14-00790 A Resolution Accepting the Dedication of a City Easement at 701 S.
 Eola Road
 (PLACED ON CONSENT AGENDA)


 FINANCE COMMITTEE RECOMMENDATIONS

 14-00629 A Resolution authorizing the purchase and implementation of a Cisco
 VOIP (voice over IP) system upgrade with Cisco and Sentinel
 Technologies, Downers Grove, IL. Total project cost of $ 227,963.43 .
 (PLACED ON CONSENT AGENDA)


 14-00763 A Resolution to accept the bid from Geneva Construction for the
 patching of the RT 59 commuter lot in the amount of $76,091.60 .
 (PLACED ON CONSENT AGENDA)


 14-00788 A Resolution Authorizing the Mayor to Execute an Agreement and All
 other Necessary Documentation to Accept the Donation of Real Estate
 Known as Property Located at 270 N. Calhoun Street, Aurora, Illinois .
 (PLACED ON CONSENT AGENDA)


 14-00789 A Resolution Authorizing the Mayor to Execute an Agreement and All
 other Necessary Documentation to Accept the Donation of Real Estate
 Known as Property Located at 562 Middle Avenue, Aurora, Illinois .
 (PLACED ON CONSENT AGENDA)




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Committee of the Whole Meeting Minutes - Final October 7, 2014



 14-00799 A Resolution Approving an Intergovernmental Agreement Between the
 City of Aurora and the Aurora Public Library Regarding Parking
 Improvements in the Vicinity of the New Main Library (101 S. River
 Street) and Disposition of the Old Main Library (1 E. Benton Street) .
 Chief Development Services Officer Bill Wiet led a presentation on this item.
 Wiet explained that the the Intergovernmental Agreement deals primarily with
 construction of the parking improvements, and the disposition of the existing library
 building. Wiet pointed out a portion of the last section of the intergovernmental
 agreement that deals with an easement for a memorial garden and proposed open
 space.

 (PLACED ON UNFINISHED BUSINESS)


 14-00841 A Resolution to accept a proposal from M/M Peters Construction, Inc.,
 178 S. Western Ave., Aurora, IL 60506 for the 27-37 South LaSalle
 Street Sidewalk Vault Closure Project in the amount of $69,205.73.
 (PLACED ON UNFINISHED BUSINESS)


 14-00844 A Resolution authorizing The Mayor and City Clerk to execute all of the
 aforementioned documents for the acquisition of real property known
 as 333 West Park Avenue, Aurora, IL in the amount of $47,000.00 .
 (PLACED ON CONSENT AGENDA)


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 14-00798 A Resolution approving the issuance of a Carnival License and a
 Music Festival Permit to Our Lady of Mercy Church / Alpine
 Amusement Company, Inc. as part of their Mercy Fest on October
 16-19, 2014.
 (PLACED ON CONSENT AGENDA)


 14-00561 A Traffic Study in the 200 block of N. Loucks Street for the installation
 of VISUALLY IMPAIRED CHILD signage. Ward 2 & 7, Aldermen
 Garza and Hart-Burns
 (INFORMATION ONLY)


 14-00661 A Traffic Study for the Westgate Drive/ Illinois Avenue intersection.
 Ward 5, Alderman Peters
 (INFORMATION ONLY)


 14-00680 A Traffic Study for the 90-degree intersection of Richard Street and
 Alameda Drive. Ward 5, Alderman Peters
 (INFORMATION ONLY)




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Committee of the Whole Meeting Minutes - Final October 7, 2014



 14-00702 A Traffic Study at the Palace Street and Colorado Avenue intersection.
 Ward 6, Alderman Saville
 (INFORMATION ONLY)


 14-00705 A Traffic Study for Sullivan Road and Randall Road intersection.
 Ward 5 and 6, Aldermen Peters and Alderman Saville
 (INFORMATION ONLY)


 14-00706 A Traffic Study for N. Randall Road, 1300 block. Wards 5 & 6,
 Alderman Peters and Saville
 (INFORMATION ONLY)


 14-00710 A Traffic Study for the Wagner Road and Mesa Lane intersection.
 Ward 1, Alderman Bohman
 (INFORMATION ONLY)


 14-00715 A Traffic Study for Hill Avenue, 400 Block. Ward 7, Alderman
 Hart-Burns
 (INFORMATION ONLY)


 14-00716 A Parking Study for S. Eola Road and Oakfield Drive. Ward 9,
 Alderman Bugg
 (INFORMATION ONLY)


 14-00733 A Traffic Study on Bilter Road at the Prairie Path. Ward 1, Alderman
 Bohman
 (INFORMATION ONLY)


 14-00734 A Traffic Study for Clarendon Lane, 2000 block. Ward 7, Alderman
 Hart-Burns
 (INFORMATION ONLY)


 14-00735 A Traffic Study for Deerpath Road, 1300 and 1000 block. Ward 5,
 Alderman Peters
 (INFORMATION ONLY)


 14-00793 A Traffic Study for Deerpath Road south of W. Indian Trail. Ward 5,
 Alderman Peters
 (INFORMATION ONLY)




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Committee of the Whole Meeting Minutes - Final October 7, 2014



 14-00803 Tag Day - Request by the Girl Scouts of Northern Illinois to participate
 in the Fall Product Program (Nuts & Candies), October 10 - 24, 2014
 for order taking and money collection, November 13 - 15, 2014 for
 product delivery; Annual Cookie Sale Program January 9 - 30, 2015
 for order taking, February 17 - 21, 2015 for product delivery and
 money collection; and Annual Booth Cookie Sales February 27 -
 March 22, 2015 with permission solicited from local merchants .
 (INFORMATION ONLY)


 14-00816 Charitable Solicitation Permit request from Amy Chally. She is
 requesting permission to go door to door collecting pledges October 4
 - 11, 2014 with her dog, Portland, to support Canine Companions for
 Independence at the annual Canine Companions DogFest on
 Saturday, October 18, 2014, in Naperville, IL.
 (INFORMATION ONLY)


 MAYOR'S REPORT

 Mayor Weisner spoke about the recently formed Indian American Community
 Outreach Advisory Board. Mayor Weisner mentioned that the Indian community is the
 fastest growing community in Aurora, and encouraged all those present at the
 meeting, as well as the public, to attend the Diwali festival coming up on Sunday,
 October 12, 2014.

 MAYORAL APPOINTMENTS

 14-00840 A Resolution Appointing Meloyne Wimbley to the Aurora Housing
 Authority Board.
 This Resolution was referred to the City Council


 14-00846 A Resolution Appointing Jose Garcia and Robert "Rob" Vaughan to
 the Aurora Preservation Commission.
 This Resolution was referred to the City Council


 REQUESTS AND REFERRALS

 14-00819 Requesting a Final Plat and Plan Revision to construct a 14,780
 square foot commercial building on Lots 4 and 5 within Butterfield
 Village Center at 1535 and 1545 Butterfield Road (Butterfield Village
 Center, LLC - 14-00819 / BA36/3-14.145-Fsd/Fpn/R - Ward 1 - AM)
 This Requests and Referral was referred to the Planning Council and Planning
 Commission.




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Committee of the Whole Meeting Minutes - Final October 7, 2014



 14-00820 Requesting a Variance from the enclosed parking standards to convert
 an existing one car garage to living space at 1180 Morton Avenue
 (Boreas, LLC - Aurora Housing Authority / Brinshore Development
 LLC - 14-00820 / AU16/1-14.290-V - ES - Ward 6)
 This Requests and Referral was referred to the Planning Council and Planning
 Commission.

 14-00821 Requesting approval of a Final Plat and Plan for property at SEC of
 Station Boulevard and Liberty Street - Lot 60 of Lehigh Station (M/I
 Homes of Chicago - 14-00821 / NA21/2-14.272-Fsd/Fpn - SP - Ward
 10)
 This Requests and Referral was referred to the Planning Council and Planning
 Commission.

 14-00845 Requesting the approval of a Final Plat for Fox Valley
 Medical/Business Campus Resubdivision No. 1 (MB Financial -
 14-00845 / NA28/1-14.118-Fsd - AM - Ward 10)
 This Requests and Referral was referred to the Planning Council and Planning
 Commission.


 CLOSED SESSION

 Alderman Irvin moved, seconded by Alderman O'Connor, that at the close of
 this meeting, the City Council go into Closed Session to discuss a subject
 within exception Section 2(c)(11) of the Open Meetings Act, which authorizes
 this meeting to be closed to the public and that the City Clerk be directed to
 record the vote of each Alderman on this motion. Motion carried.

 Aye: 12 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Peters, Alderman Saville, Alderman Hart-Burns,
 Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin
 and Alderman O'Connor

 ADJOURN

 Alderman O'Connor moved, seconded by Alderman Irvin, to adjourn the
 meeting at 5:44 p.m. Motion carried by voice vote.




 ____________________________________
 Isabel M. Garcia-Kodron
 City Clerk




City of Aurora Page 6