Committee of the Whole — Aurora, IL
Date: 2015-02-17

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final-revised
 Tuesday
 February 17, 2015
 5:00 PM


 ROLL CALL

 MINUTES OF MEETING OF FEBRUARY 3, 2015

 15-00083 Approval of the Minutes of the February 3, 2015 Committee of the Whole
 meeting.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, February 12, 2015
 and Reviewed the Following Items:
 14-01056 An Ordinance Granting a Parking Setback Variance to the north property line,
 from 23 feet to 5 feet with Final Plan for a medical use for property located at
 2285 Sequoia Drive, in Kane County, Aurora Illinois 60506 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (HELD AT COW 2/3/15)

 14-01057 A Resolution Requesting approval of a Final Plat for a medical use located at
 2285 Sequoia Drive.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (HELD AT COW 2/3/15)

 15-00002 A Resolution Approving a Revision to the Final Plan on Lot 12 of McCarty
 Center Subdivision for a Dunkin Donuts with a drive-thru located at 3999 75th
 Street, Aurora, IL, 60504
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0




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Committee of the Whole Agenda - Final-revised February 17, 2015



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, February 10, 2015 and Reviewed the
 Following Items:
 15-00036 A Resolution authorizing the purchase of a three year Microsoft Enterprise
 License renewal From CDW-G, Inc. for the MIS Division under the State of
 Illinois Central Management Services contract in amount the amount of
 $112,646.01 annually.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00050 A Resolution approving the use of professional services from Mr. Dennis M.
 Smith for optical fiber infrastructure consulting services in an amount of $80.00
 per hour not to exceed $40,000.00 annually for the MIS Division.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00062 A Resolution authorizing a 5 year Lease Agreement with Key Government
 Finance (Cisco) for Cisco Smartnet maintenance for the City's voice over IP
 phone system.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00066 A Resolution to accept the Parts and Material Quotations for the Water and
 Sewer Maintenance Division .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00067 A Resolution requesting approval to purchase 16 Cale CWT Daily Parking
 Machines from Total Parking Solutions 2721Curtiss St. Downers Grove, IL
 60515 for the RT 59 Transit Center in the amount not to exceed $200,000.00
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00071 An Ordinance Approving a Settlement Agreement for the Acquisition of 330
 North Broadway Avenue, Aurora Illinois
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00084 A Resolution to purchase a used 2014 Freightliner with a Century rollback car
 carrier from Zip's Truck Equipment as a sole source in the amount of
 $62,575.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00087 A Resolution Approving a Memorandum of Understanding between the City of
 Aurora and DuPage Properties Venture for Lots 502 and 503 of Butterfield
 Center for Commerce and Industry
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final-revised February 17, 2015


 15-00089 A Resolution Authorizing ComEd to Bury the Proposed ComEd 12kv Overhead
 Feeder W1133 Transmission Line Along Bilter Road from Eola Road West to
 the Prairie Path in an Amount Estimated to be $550,000.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, February 10, 2015 and
 Reviewed the Following Items:
 15-00085 A Resolution establishing the maximum number of Class E City of Aurora liquor
 licenses (unofficially related to application from: A.B.J., LLC d/b/a Belle Salle
 Banquets, located at 1920 E. New York St.).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00054 Washington Middle School General Jog, Saturday, March 21, 2015 from
 9:00am to 11:00am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00056 Steck Fun Run, Saturday, September 26, 2015 from 9:00am to 10:30am.

 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00058 Requesting permission for pastors from the area United Methodist Churches to
 distribute ashes to commuters at the Metra Train Stations (ATC & Route 59) on
 Ash Wednesday, February 18, 2015, in the early morning and afternoon and, in
 addition, to pedestrians on New York St., Galena Blvd., River St., Broadway,
 Stolp Ave. and Downer Pl. during the hours of 7:00 a.m. to 6:00 p.m. (FROM
 THE SIDEWALKS, NOT FROM THE PLATFORM OR IN THE STREETS).
 INFORMATION ONLY

 15-00063 Communities in Schools and Aurora Area Interfaith Food Pantry 2nd 2 None
 5K-10K Run Walk, Sunday, April 26, 2015 from 8:00am to 10:00am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00069 Nancy Young PTA Dolphin Dash 5K and 1Mile, Saturday, May 9, 2015 from
 7:30am to 10:30am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)




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Committee of the Whole Agenda - Final-revised February 17, 2015



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, February
 9, 2015 and Reviewed the Following Items:
 15-00033 A Resolution authorizing the Director of Purchasing to enter into an agreement
 with Wills Burke Kelsey Associates for providing engineering services for the
 design of raingardens within the combined sewer system.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00064 A Resolution to allow the Director of Purchasing to sign an agreement with Len
 Cox & Sons Excavating of 1203 Theodore St. Crest Hill, IL 60403 for the
 construction of the Lake St. Sewer Separation project in the amount of one
 million two hundred twenty thousand six hundred seventy seven dollars and fifty
 cents ($1,220,677.50)
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00070 A Resolution authorizing the Director of Purchasing and City Clerk to enter into
 an agreement with Wills Burke Kelsey Associates to provide construction
 engineering services for the Lake Street Sewer Separation Project.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 The Buildings, Grounds and Infrastructure Committee Met On Monday, February
 16, 2015 to Review the Following Item:
 15-00112 A Resolution to award a Contract to Superior Excavating Company of P.O. Box
 575, Channahon, IL 60410 for the East Galena Blvd. and New York St. Sewer
 Separation from Root St. to Smith St. project in the amount of three million,
 nine hundred forty seven thousand, and seventy nine dollars ($3,947,079.00) .

 MAYOR’S REPORT

 REQUESTS AND REFERRALS

15-00111 Requesting approval of a Revised Preliminary Plan and Plat for property in
 Butterfield East Subdivision located at Ferry Road and Duke Parkway (Duke
 Realty - 15-00111 / WI33/3-13.494-Ppn/Psd/R - ES - Ward 10)

15-00117 Requesting approval of a Special Sign District for Chicago Premium Outlets
 (Simon/Chelsea Chicago Development, LLC/Chicago Premium Outlets
 Expansion, LLC - 15-00117 / AU01/4-15.011-V/SD - SP - Ward 1)

 ADJOURN

 CLOSED SESSION




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 February 17, 2015
 5:00 PM




 ROLL CALL

 The Committee of the Whole meeting was called to order at 5:10 p.m. by Mayor
 Weisner, and the Roll was called.
 Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine,
 Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard
 Irvin, and Alderman Bob O'Connor
 Absent 1 - Alderman John Peters


 MINUTES OF MEETING OF FEBRUARY 3, 2015

 15-00147 Approval of the Minutes of the February 17, 2015 Committee of the
 Whole meeting.
 Alderman Bohman moved, seconded by Alderman Mervine, to approve the
 minutes of the Committee of the Whole meeting held on February 3, 2015.
 Motion carried by a voice vote.


 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS

 14-01056 An Ordinance Granting a Parking Setback Variance to the north
 property line, from 23 feet to 5 feet with Final Plan for a medical use
 for property located at 2285 Sequoia Drive, in Kane County, Aurora
 Illinois 60506.
 City staff provided a brief update to the Council, staff continues to work with
 Advocate Dryer Healthcare Clinic on the future of the current Advocate Dreyer
 property. Peter Messina, representing Advocate Dreyer, spoke briefly on Dreyer's
 interest in continuing to work with the city.
 (PLACED ON UNFINISHED BUSINESS)


 14-01057 A Resolution Requesting approval of a Final Plat for a medical use
 located at 2285 Sequoia Drive .
 (PLACED ON UNFINISHED BUSINESS)



City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final February 17, 2015



 15-00002 A Resolution Approving a Revision to the Final Plan on Lot 12 of
 McCarty Center Subdivision for a Dunkin Donuts with a drive-thru
 located at 3999 75th Street, Aurora, IL, 60504
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-032


 FINANCE COMMITTEE RECOMMENDATIONS

 15-00036 A Resolution authorizing the purchase of a three year Microsoft
 Enterprise License renewal From CDW-G, Inc. for the MIS Division
 under the State of Illinois Central Management Services contract in
 amount the amount of $112 ,646.01 annually.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-034


 15-00050 A Resolution approving the use of professional services from Mr.
 Dennis M. Smith for optical fiber infrastructure consulting services in
 an amount of $80.00 per hour not to exceed $40,000.00 annually for
 the MIS Division.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-035


 15-00062 A Resolution authorizing a 5 year Lease Agreement with Key
 Government Finance (Cisco) for Cisco Smartnet maintenance for the
 City's voice over IP phone system.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-036


 15-00066 A Resolution to accept the Parts and Material Quotations for the Water
 and Sewer Maintenance Division .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-038


 15-00067 A Resolution requesting approval to purchase 16 Cale CWT Daily
 Parking Machines from Total Parking Solutions 2721Curtiss St.
 Downers Grove, IL 60515 for the RT 59 Transit Center in the amount
 not to exceed $200,000.00
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-039




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Committee of the Whole Meeting Minutes - Final February 17, 2015



 15-00071 An Ordinance Approving a Settlement Agreement for the Acquisition of
 330 North Broadway Avenue, Aurora Illinois
 (PLACED ON CONSENT AGENDA)

 Enactment No: O15-002


 15-00084 A Resolution to purchase a used 2014 Freightliner with a Century
 rollback car carrier from Zip's Truck Equipment as a sole source in the
 amount of $62,575.00 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-041


 15-00087 A Resolution Approving a Memorandum of Understanding between the
 City of Aurora and DuPage Properties Venture for Lots 502 and 503 of
 Butterfield Center for Commerce and Industry
 Bill Wiet provided an overview of the items 15-00087 and 15-00089 and addressed
 questions from the Council.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-043


 15-00089 A Resolution Authorizing ComEd to Bury the Proposed ComEd 12kv
 Overhead Feeder W1133 Transmission Line Along Bilter Road from
 Eola Road West to the Prairie Path in an Amount Estimated to be
 $550,000.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R15-045


 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS

 15-00085 A Resolution establishing the maximum number of Class E City of
 Aurora liquor licenses (unofficially related to application from: A.B.J.,
 LLC d/b/a Belle Salle Banquets, located at 1920 E. New York St.).
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-042


 15-00054 Washington Middle School General Jog, Saturday, March 21, 2015
 from 9:00am to 11:00am.
 (INFORMATION ONLY)


 15-00056 Steck Fun Run, Saturday, September 26, 2015 from 9:00am to
 10:30am.
 (INFORMATION ONLY)

City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final February 17, 2015



 15-00058 Requesting permission for pastors from the area United Methodist
 Churches to distribute ashes to commuters at the Metra Train Stations
 (ATC & Route 59) on Ash Wednesday, February 18, 2015, in the early
 morning and afternoon and, in addition, to pedestrians on New York
 St., Galena Blvd., River St., Broadway, Stolp Ave. and Downer Pl.
 during the hours of 7:00 a.m. to 6:00 p.m. (FROM THE SIDEWALKS,
 NOT FROM THE PLATFORM OR IN THE STREETS).
 (INFORMATION ONLY)


 15-00063 Communities in Schools and Aurora Area Interfaith Food Pantry 2nd 2
 None 5K-10K Run Walk, Sunday, April 26, 2015 from 8:00am to
 10:00am.
 (INFORMATION ONLY)


 15-00069 Nancy Young PTA Dolphin Dash 5K and 1Mile, Saturday, May 9, 2015
 from 7:30am to 10:30am.
 (INFORMATION ONLY)


 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

 15-00033 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with Wills Burke Kelsey Associates for providing
 engineering services for the design of raingardens within the combined
 sewer system.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-033


 15-00064 A Resolution to allow the Director of Purchasing to sign an agreement
 with Len Cox & Sons Excavating of 1203 Theodore St. Crest Hill, IL
 60403 for the construction of the Lake St. Sewer Separation project in
 the amount of one million two hundred twenty thousand six hundred
 seventy seven dollars and fifty cents ($1,220,677.50)
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-037


 15-00070 A Resolution authorizing the Director of Purchasing and City Clerk to
 enter into an agreement with Wills Burke Kelsey Associates to provide
 construction engineering services for the Lake Street Sewer
 Separation Project.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-040



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Committee of the Whole Meeting Minutes - Final February 17, 2015



 15-00112 A Resolution to award a Contract to Superior Excavating Company of
 P.O. Box 575, Channahon, IL 60410 for the East Galena Blvd. and
 New York St. Sewer Separation from Root St. to Smith St. project in
 the amount of three million, nine hundred forty seven thousand, and
 seventy nine dollars ($3,947,079.00) .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R15-044


 REQUESTS AND REFERRALS

 15-00111 Requesting approval of a Revised Preliminary Plan and Plat for
 property in Butterfield East Subdivision located at Ferry Road and
 Duke Parkway (Duke Realty - 15-00111 / WI33/3-13.494-Ppn/Psd/R -
 TV/TD - Ward 10)
 The Requests and Referrals were referred to the DST Staff Council (Planning
 Council)

 15-00117 Requesting approval of a Special Sign District for Chicago Premium
 Outlets (Simon/Chelsea Chicago Development, LLC/Chicago Premium
 Outlets Expansion, LLC - 15-00117 / AU01/4-15.011-V/SD - SP -
 Ward 1)
 The Requests and Referrals were referred to the DST Staff Council (Planning
 Council)


 ADJOURN

 Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the
 meeting at 5:39 p.m. Motion carried by a voice vote.




 ____________________________________
 Alexandra E. K. Voigt
 City Clerk




City of Aurora Page 5