Board of Health — Skokie, IL
Date: 2017-06-08

Skokie Board of Health
 Thursday June 8, 2017

 Skokie Police Department– 7300 Niles Center Road
 7:00 p.m.
 JOINT MEETING WITH IPLAN COMMITTEE


 AGENDA
 U




 I. Call to Order and Introductions



 II. Presentation and Approval: 2017 Skokie Community Health Plan



 III. Release IPLAN Committee members/Reconvene with Board of Health



 IV. Approval of May BOH Meeting Minutes



 V. Review and Approval: Health Dept Organizational Capacity Assessment



 VI. Chair’s Report (Director’s Monthly report will be distributed if time allows)



 VII. Old/New Items of Business


 VIII. Upcoming Events
 • The 2017 Skokie Community Health Plan will be presented to:
 Skokie Board of Trustees, Monday, July 17, 8:00 PM, Village Hall Council Chambers

 • The Board of Health summer dinner…need a date and location

 • Next meeting of the Board of Health:
 Thursday, September 17, 7:00 PM, Skokie Village Hall, 2nd floor conference rooms.

#516486 – v2

Skokie Board of Health
 Joint Meeting with IPLAN* Committee
 Meeting Minutes
 June 8, 2017

Present Excused IPLAN Committee Members
Mr. Abbasi Dr. Sood Ms. Black Present:
Dr. Dave Ms. Jones Thorne Dr. Williams Katrina Belogorsky
Dr. Drachler Dr. Topouzian Deborah Grodinsky
Ms. Nickisch Duggan Ms. Urbanus Mary Rose
Dr. Gaynes Dr. Usman Jerry Clarito
Mr. Nidetz Ms. Varma
Mr. Pandya Dr. Vernon
Dr. Prince Dr. Werner
Dr. Shim

Dr. Catherine A. Counard, Director of Health
Bruce A. Jones, Staff
Guest, Trustee Michele Bromberg
Guest, Dr. Edward McCarron – Family Services Commission


1. Call to Order: The meeting was called to order at 7:03 p.m. by Dr. Drachler, Chairman.
 Dr. Drachler asked for a moment of silence in remembrance of the passing of Dr. Stanton Polin, Board of
 Health member, and his devoted service to the Village of Skokie and its citizens.

2. Presentations and Approval: 2017 Skokie Community Health Plan:
 All in attendance introduced themselves as to their affiliations with the Village and their involvement
 with the 2017 IPLAN process.

 Dr. Counard gave a detailed presentation on the 2017 Skokie Community Health Plan (see attached
 complete PowerPoint presentation). Below are some of the highlights:

 Guiding principles:
 • The 2017 Skokie Community Health Plan serves the entire community, including people who live,
 work, or attend school in the Village.
 • Four community health priorities, addressed by initiatives, programs and education (“strategies”).
 • Will meet the needs of people across the lifespan.
 • Considers issues of equity, especially to address the social determinants of health
 CREATING THE
 Community Health Plan – Process:
 Nearly 2,000 Community Health Surveys in six languages
 • Live, work, or attend school in Skokie
 • Surveys were distributed widely

 Interviewed 53 community stakeholders – focused on:
 • Immigrants and refugees: Assyrians, Filipinos, and South Asians
 • Needs of senior citizens
 • Mental health services
 • Lower‐income residents
 *Illinois Plan for Local Assessment of Needs (IPLAN)
 Public Health Data Analysis
 • Demographics, socioeconomic status
 • Hospital discharge information, communicable diseases
 • Births and deaths, childhood obesity

 Who is responsible? A community effort!
 • Skokie Health Department
 • Board of Health
 • IPLAN Committee

 After reviewing all the data collected and input from many individuals we identified our 4 priorities as:
 • Healthy Active Living Across The Lifespan
 • Social and Psychological Support
 • Social Determinants of Health: Promoting Equity
 • Access to Health Care

 Dr. Counard proceeded to review for the group the process used, who was involved, and findings from
 the community health needs assessment. She then covered the goals, objectives, and initiatives from the
 2017 Skokie Community Health Plan.

 Dr. Counard stressed to the Board that this is a five-year plan and that it is a community health plan not
 just a health department plan. We will need to work with numerous community partners to fulfill and
 complete the plan over time.

 After Dr. Counard’s presentation, Dr. Drachler described how the IPLAN 2017 project has been a true
 collaborative effort that included the Board’s input. He added that the 2017 Skokie Community Health Plan is
 a plan to be proud of that will serve the Skokie community. Also, Dr. Drachler wanted to thank Dr. Counard
 for her hard work on the IPLAN 2017 project.

 Dr. Counard mentioned that she and Dr. Drachler will present the 2017 Skokie Community Health Plan to the
 Mayor and Board of Trustees on July 17at 8:00 p.m. in the Village Hall Council Chambers.
 Pat Urbanus made a motion to approve the 2017 Skokie Community Health Plan which will be brought before
 the Mayor and Board of Trustees. Motion was seconded by Dr. Vernon. The motion passed unanimously

3. Release IPLAN Committee members/Reconvene Board of Health Meeting: Dr. Drachler and Dr.
 Counard thanked the IPLAN committee members for their hard work on the 2017 Skokie Community
 Health Plan, and released them from the meeting.

4. Approval of Board of Health Meeting Minutes: The minutes of the May 11 meeting were approved.

5. Review and Approval: Health Department Organizational Capacity Assessment:
 Mr. Clough gave a detailed presentation on the Skokie Health Department Organizational Capacity
 Assessment (see attached complete PowerPoint presentation). Below are some of the highlights:

 IPLAN Organizational Capacity Assessment (Using the IDPH APEX Tool)
 • Self-assessment of Health Department capacity to fulfill duties – conducted every five years
 • Health Department leadership used APEX tool to answer questions pertaining to 135 indicators
 • Identifies strengths and weaknesses
 • Board of Health approval of Organizational Capacity Assessment is a requirement for
 maintaining state-certification


#520055, Skokie Board of Health, Joint Meeting with IPLAN Committee: June 8, 2017
 2012 Organizational Action Plan to Address Identified Deficiencies
 • 10 indicators needed improvement
 • Six distinct problem areas were defined and addressed:
 o Written policies were not in place for all programs
 o Data was not routinely analyzed and published
 o No program review was conducted based on the community health plan
 o Department did not have up-to-date mailing lists
 o No documented staff development plan existed
 o All programs did not have “back-up staff”
 • Seven of the 10 indicators have been fully addressed, three have been partially met

 Remaining 2012 indicators that were “partially met”
 • Written policies are not in place for all programs.
 Significantly more written policies are in place but there are more to be written and updated.

 • No documented staff development plan.
 Staff now receive at least one training related to their job duties each year, but there is not an
 individualized staff development plan on file.

 • Not all programs have “back-up staff”.
 Back-up staff are now trained for each health department function but there is no official cross-
 training policy written.

 2017 Organizational Capacity Assessment Results (using the IDPH APEX Tool)
 • All 135 indicators were rated as strengths using the tool
 • No indicators needed significant improvement, with the exception of the three mentioned above
 • Health Department also conducted 237 customer satisfaction surveys in early 2016 across all
 divisions. The survey responses were overwhelmingly positive; no areas or processes requiring
 improvement were identified.

 Dr. Counard then led a lively discussion with the Board regarding how the Organizational Capacity
 Assessment was conducted, and if this is the best approach for assessing the ability of the Health
 Department to fulfill its responsibilities to the community. She stated that she felt that the APEX tool
 had been a very useful for assessing Health Department capabilities, but we had reached the limits of the
 assessment. Dr. Counard believes that we should conduct a formal strategic plan prior to the next State
 re-certification process to give a more in-depth review.

 A question was asked about the Department policy making procedure. Dr. Counard and Mr. Jones
 explained that it is an internal process which details what is being done in each division. Basically
 putting down onto paper how each program or process is conducted.

 At the conclusion of the discussion, Dr. Sood made a motion to approve the Skokie Health Department
 Organizational Capacity Assessment. Motion was seconded by Ms. Jones Thorne. The motion passed
 unanimously.

6. Chair’s Report:
 Dr. Drachler thanked Dr. Usman for arranging the Annual Summer Board of Health dinner in August.
 The dinner will be held at the Cheesecake Factory at 4999 Old Orchard Shopping Center. The Board
 decided that August 24th would be the best date for the event. Penny Staffney will send out an e-mail
 invitation with more details as the date approaches.


#520055, Skokie Board of Health, Joint Meeting with IPLAN Committee: June 8, 2017
7. Old/New Business
 There we no additional topics to discuss at this time.

8. Director’s Report:
 Dr. Counard stated that the May Health Department Monthly Report was not yet completed and would
 be e-mailed to all Board members. Dr. Drachler said the May Monthly Report would be tabled until the
 next meeting.

 Dr. Counard and Dr. Drachler reminded the Board they were invited to attend the presentation of the
 2017 Skokie Community Health Plan to the Mayor and Board of Trustees on July 17 at 8:00 p.m. in the
 Village Hall Council Chambers.

 Dr. Drachler again thanked the IPLAN committee, the Board of Health, and Dr. Counard for all their
 hard work on this community-wide plan.

Adjournment: The meeting adjourned at 8:16 p.m.


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Upcoming Important Dates:
Board of Health Summer Dinner:
Thursday, August 24 at 6:30 PM
Cheesecake Factory at 4999 Old Orchard Shopping Center

Next Board of Health Meeting:
Thursday, September 14, 2017 7:00 p.m.
Village Hall – 2nd floor Conference Rooms D & E

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#520055, Skokie Board of Health, Joint Meeting with IPLAN Committee: June 8, 2017