SECA Commission — Naperville, IL
Date: 2019-01-16

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 SECA Commission

Wednesday, January 16, 2019 6:00 PM NEU




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
1. 19-047 Approve the SECA Commission Workshop minutes of October 27, 2018

2. 19-048 Approve the SECA Commission meeting minutes of October 30, 2018


E. Reports and Recommendations

1. Review of the event criteria forms/point system created to run concurrently with the CY19
application cycle, with CY20 implementation.

F. NEW BUSINESS:

1. Year End Review

2. Input for the upcoming SECA Workshop with the City Council


G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 1 Printed on 1/9/2019

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 SECA Commission


Wednesday, January 16, 2019 6:00 PM NEU


A. CALL TO ORDER:

 Chairman Kovener called the meeting to order at 6:02 p.m.

B. ROLL CALL:
 Present 11 - Rebecca Obarski, Jaqueline Clermont, Vicki Coletta, Shannon Greene Robb,
 Richard Grimes, Melvin Kim, Gary Kovener, Deana Losurdo, Colleen McQuillan,
 Kevin Li (Student Member), and Vaishnavi Tetali (Student Member)
 Absent 1- Donna Kearney




 Staff present: Dawn Portner, Special Events Coordinator

 Commissioner Losurdo entered the meeting at 6:10 p.m.

C. PUBLIC FORUM:

 No speakers for Public Forum

D. OLD BUSINESS:

1. Approve the SECA Commission Workshop minutes of October 27, 2018

 A motion was made by Commissioner Kim, seconded by Commissioner Greene
 Robb to approve the minutes. The motion carried by the following vote:

 Aye: 8- Obarski, Clermont, Coletta, Greene Robb, Grimes, Kim, Kovener, Losurdo,
 McQuillan, Li, and Tetali

 Absent: 1- Kearney


2. Approve the SECA Commission meeting minutes of October 30, 2018

 A motion was made by Commissioner McQuillian and seconded by
 Councilwoman Obarski to approve the minutes. The motion carried by the
 following vote:

 Aye: 8- Obarski, Clermont, Coletta, Greene Robb, Grimes, Kim, Kovener, Losurdo,
 McQuillan, Li, and Tetali

 Absent: 1- Kearney



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SECA Commission Meeting Minutes January 16, 2019


E. Reports and Recommendations

1. Review of the event criteria forms/point system created to run concurrently with the CY19
application cycle, with CY20 implementation.
 Chairmen Kovener reviewed the results from the ten applications the
 Commission used to pilot the evaluation criteria.

 The Commission discussed the need to refine some of the criteria before using
 it to determine funding recommendations. The commissioners will continue to
 refine the evaluation forms with the goal of a CY20 funding cycle
 implementation.

F. NEW BUSINESS:

1. Year End Review

 Portner reviewed the following metrics that were tracked in CY17 and CY18 as
 part of the 2016 recommendations to the City Council:

 - Attendance numbers which helped determine the cost per participant based
 on the grant award

 - Additional sources of revenue generated by the organization such as
 sponsorship, donations, and funds raised through ticket sales

 - How many years it will take for the organization to be self-sustaining

 The metrics will be one of the tools used to help determine future funding
 recommendations.
2. Input for the upcoming SECA Workshop with the City Council

 Due to the cancellation of the February workshop, the commissioners
 discussed updates and changes to the SECA Grant Fund Program that should
 be recommended to the Council in April.

 A decision was made to divide the Commission into four different task forces to
 discuss the following issues:

 - The implementation of a Sunset Policy on grant awards per recipient

 - Review the current SECA workshop schedule, grant application, and Final
 Report document

 - The creation of a Vision Statement for the grant program

 - Review the current SECA Grant Fund categories

 The task forces will review their findings and recommendations with the full
 Commission at its Wednesday, March 20, 2019 meeting.


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SECA Commission Meeting Minutes January 16, 2019


G. ADJOURNMENT:
 Commissioner McQuillan made a motion, seconded by Commissioner Coletta to
 adjourn the SECA Commission meeting of January 16, 2019 at 7:46 p.m. The
 motion carried by the following vote:

 Aye: 8- Obarski, Clermont, Coletta, Greene Robb, Grimes, Kim, Kovener, Losurdo,
 McQuillan, Li, and Tetali

 Absent: 1- Kearney




 /S/ Dawn Portner
 Dawn Portner
 Special Events Coordinator




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