Administrative Policy Committee — Columbia, SC
Date: 2024-02-27
Time: 11:00

COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING AGENDA
 TUESDAY, FEBRUARY 27, 2024
The Columbia Administrative Policy Committee will conduct a meeting on Tuesday, February
27, 2024 at 1:00 p.m. at City Hall (Mayor’s Conference Room), 1737 Main Street, Columbia,
South Carolina 29201. The meeting will be streamed online at www.columbiasc.gov. For
questions regarding the meeting, please contact the City Clerk at (803)545-3045 or
cityclerk@columbiasc.gov.

 The Honorable Edward H. McDowell, Jr., District II, Chair
 The Honorable Aditi Bussells, At-Large  The Honorable Peter M. Brown, District IV

Prior to entering the meeting please turn all electronic communication devices to the silent, vibrate or off
 position. All presenters are asked to speak directly into the microphone for recording purposes.

CALL TO ORDER
COMMITTEE DISCUSSION

1. Ranked Choice Voting (Instant Runoff) - Ms. Pamela Benjamin, CPM, Assistant City
 Manager for Administrative Services

2. Food Truck Policy - The Honorable Aditi Bussells

3. Honorary Naming Policy Revisions - Ms. Pamela Benjamin, CPM, Assistant City
 Manager for Administrative Services

ADJOURNMENT




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COLUMBIA ADMINISTRATIVE POLICY COMMITTEE MEETING AGENDA
 TUESDAY, FEBRUARY 27, 2024
The Columbia Administrative Policy Committee will conduct a meeting on Tuesday, February
27, 2024 at 1:00 p.m. at City Hall (Mayor’s Conference Room), 1737 Main Street, Columbia,
South Carolina 29201. The meeting will be streamed online at www.columbiasc.gov. For
questions regarding the meeting, please contact the City Clerk at (803)545-3045 or
cityclerk@columbiasc.gov.

 The Honorable Edward H. McDowell, Jr., District II, Chair
 The Honorable Aditi Bussells, At-Large  The Honorable Peter M. Brown, District IV

Prior to entering the meeting please turn all electronic communication devices to the silent, vibrate or off
 position. All presenters are asked to speak directly into the microphone for recording purposes.

CALL TO ORDER
COMMITTEE DISCUSSION

1. Ranked Choice Voting (Instant Runoff) - Ms. Pamela Benjamin, CPM, Assistant City
 Manager for Administrative Services

2. Food Truck Policy - The Honorable Aditi Bussells

3. Honorary Naming Policy Revisions - Ms. Pamela Benjamin, CPM, Assistant City
 Manager for Administrative Services

ADJOURNMENT




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MEETING DATE: February 27, 2024

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Ranked Choice Voting (Instant Runoff) - Ms. Pamela
 Benjamin, CPM, Assistant City Manager for Administrative
 Services
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 2/23/2024 3:38 PM Page 1
 Packet Pg. 2
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MEETING DATE: February 27, 2024

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Food Truck Policy - The Honorable Aditi Bussells
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 2/23/2024 10:57 AM Page 1
 Packet Pg. 3
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MEETING DATE: February 27, 2024

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Honorary Naming Policy Revisions - Ms. Pamela Benjamin,
 CPM, Assistant City Manager for Administrative Services
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 2/21/2024 8:49 AM Page 1
 Packet Pg. 4

ADMINISTRATIVE POLICY COMMITTEE MEETING MINUTES
 TUESDAY, FEBRUARY 27, 2024


CALL TO ORDER

The Columbia Administrative Policy Committee conducted a meeting on Tuesday, February 27,
2024 at City Hall (Mayor's Conference Room), 1737 Main Street, Columbia, South Carolina
29201. The Honorable Edward H. McDowell, Jr., Chair called the meeting to order at 1:00 p.m.

Attendee Name Title Status
Edward H. McDowell Chair Remote
Aditi Bussells Member Present
Peter M. Brown Member Present

COMMITTEE DISCUSSION

1. Ranked Choice Voting (Instant Runoff) - Ms. Pamela Benjamin, CPM, Assistant City
 Manager for Administrative Services – Received as information

Ms. Pamela Benjamin, CPM, Assistant City Manager for Administrative Services said ranked
choice voting was proposed last year by Councilman Duvall. We wanted to have this discussion
while we weren’t in an election cycle. Currently, we are under a majority vote meaning you must
have more than fifty percent of the votes to win the election or you will have a runoff.

There was discussion about options for voting including majority, ranked choice, or plurality; the
will of the people; ways to potentially eliminate the runoff; and a potential hybrid approach.

Staff was asked to bring back examples of lowered thresholds from other municipalities.

2. Food Truck Policy - The Honorable Aditi Bussells – Received as information

Councilor Bussells said we launched Food Truck Fridays in response to a question I received
from a constituent about why we don’t have food trucks during the legislative session near the
State House. Right now, we are doing an 11:00 a.m. to 3:00 p.m. time span on Bull Street. We
have looked at other locations, but Bull Street has the place with most traffic and not a lot of
options. We did some preliminary research about different food truck policies across South
Carolina. Like Columbia, Greenville does not allow food trucks in public right of ways;
however, Charleston does. Currently, we don’t allow food trucks in public spaces.

Mr. Greg Williams, Business Liaison for Economic Development said the Office of Business
Opportunities has started doing four trucks on each Friday. There’s usually three different
cuisines and one dessert truck. This allows a variety of trucks to be out there, even if there is a
cancellation. Each truck must have a Columbia business license and a DHEC permit for safe
food. OBO is sending out periodic surveys to participants to get feedback. The vendors have also


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 ADMINISTRATIVE POLICY COMMITTEE MEETING MINUTES
 TUESDAY, FEBRUARY 27, 2024
expressed an interest in having the event multiple days.

There was discussion about the possible expansion into evening hours, responses from the brick
and mortar restaurants, expanding the program to the State House, unauthorized food trucks,
public safety concerns, and a possible text amendment.

There was consensus of the committee to continue discussing the food truck policy.

3. Honorary Naming Policy Revisions - Ms. Pamela Benjamin, CPM, Assistant City
 Manager for Administrative Services – Endorse for City Council Consideration

Ms. Pamela Benjamin, CPM, Assistant City Manager for Administrative Services provided the
final copy of the application. I would like to formally move this application out of committee to
be used for anyone who is looking to do an honorary street or facility naming. Chanique used
this form so that we were in compliance with the application for the honorary naming of Zion
Baptist Church Square and Columbia’s Black Business District.

There was discussion about previous honorary namings and the need for a formalized process to
ensure consistency and adherence to rules.

There was consensus to forward the finalized application that will be used for each honorary
street, facility, room, or site naming request to an upcoming City Council Meeting. The
committee will review a proposed policy and formal process related to the issuance of
proclamations and keys to the city at its next meeting.

ADJOURNMENT

The meeting was adjourned at 1:45 p.m.

Respectfully submitted:



Erika D. Moore Hammond, CMC
City Clerk




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