Sister Cities Commission — Naperville, IL
Date: 2020-10-14

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Sister Cities Commission

Wednesday, October 14, 2020 6:30 PM Via Zoom



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding this Sister Cities Commission meeting remotely.

The commissioners and staff participating this meeting will all be different locations in
accordance with social distancing guidelines, and steps have been taken to ensure that the
Commissioners can hear one another and all discussion and testimony. The public has been
provided notice of alternative means of access to the meeting so they are able to
contemporaneously hear all discussion, testimony and votes. All votes shall be taken by roll call.
The means by which the public may watch, listen, and/or participate in the meeting are described
below.

TO JOIN A MEETING:
The meeting will be conducted using the Zoom Video Conferencing. You do not need to
download any software or create an account to participate.

To login on your computer or iPad:
Click the link to join the webinar, the password is provided on this agenda. Once connected, if
you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the
Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few
second delay after you are unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID and
password provided on this agenda.

Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. When it is your turn to speak, you will be unmuted. There will be a few second
delay after you are unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.




City of Naperville Page 1 Printed on 10/13/2020
Sister Cities Commission Meeting Agenda October 14, 2020



Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/98067088476?
pwd=WmlNeThiNnJBR004VUlQV2pRQktpdz09
  Passcode: 197995
 Description: General Board Meeting

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 253 215 8782 or +1
346 248 7799 or +1 669 900 6833
  Webinar ID: 980 6708 8476
  Passcode: 197995
  International numbers available: https://zoom.us/u/aW8InlSzA

A. CALL TO ORDER:

B. ROLL CALL:

C. AWARDS & RECOGNITIONS:
 20-1217 Welcome our newly appointed Student Representatives to Sister Cities
 Commission. The following students were appointed to the board by Mayor
 Chirico on Tuesday, October 6

 Zach Wu
 School: Naperville North
 Grade: 10

 Shruti Panse
 School: Nequa Valley
 Grade: 11

 Lucy Westlake
 School: Naperville North
 Grade: 11

D. NEW BUSINESS:
 20-1219 Discuss holding a Cancun ambulance fundraiser in conjunction with
 Foundation, Fire Department of Naperville and Board of Fire and Police
 Commissioners




City of Naperville Page 2 Printed on 10/13/2020
Sister Cities Commission Meeting Agenda October 14, 2020


 20-1215 Approve the Sister Cities meeting schedule for the 2021 calendar year

 General board meetings are held the 2nd Wednesday of each month.
 January 13
 February 10
 March 10
 April 14
 May 12
 June 9
 July 14
 August 11
 September 8
 October 13
 November 10
 December 8

E. PUBLIC FORUM:

F. OLD BUSINESS:

G. REPORTS:
 20-1213 Approve the Sister Cities meeting minutes of September 9, 2020


 1. SECA Submission Update - Lowe & Luo

 1(a) Budget Proposal submitted to Doug Krieger

 2. Cancun ceremonial unity event

 3. Sister Cities Foundation update

 4. Treasurer's Report - Julie Federico

 5. Other Business - Chairman


H. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 3 Printed on 10/13/2020

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes

 Wednesday, October 14, 2020

 6:30 PM



 Via Zoom



Sister Cities Commission
Sister Cities Commission Meeting Minutes October 14, 2020


CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding this Sister Cities Commission meeting remotely.

The commissioners and staff participating this meeting will all be different locations in
accordance with social distancing guidelines, and steps have been taken to ensure that the
Commissioners can hear one another and all discussion and testimony. The public has been
provided notice of alternative means of access to the meeting so they are able to
contemporaneously hear all discussion, testimony and votes. All votes shall be taken by roll call.
The means by which the public may watch, listen, and/or participate in the meeting are described
below.

TO JOIN A MEETING:
The meeting will be conducted using the Zoom Video Conferencing. You do not need to
download any software or create an account to participate.

To login on your computer or iPad:
Click the link to join the webinar, the password is provided on this agenda. Once connected, if
you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the
Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few
second delay after you are unmuted until your mic will be live. Please identify yourself for the
public record and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID and
password provided on this agenda.

Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. When it is your turn to speak, you will be unmuted. There will be a few second
delay after you are unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.




City of Naperville Page 1 Printed on 12/7/2020
Sister Cities Commission Meeting Minutes October 14, 2020

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/98067088476?
pwd=WmlNeThiNnJBR004VUlQV2pRQktpdz09
  Passcode: 197995
 Description: General Board Meeting

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 253 215 8782 or +1
346 248 7799 or +1 669 900 6833
  Webinar ID: 980 6708 8476
  Passcode: 197995
  International numbers available: https://zoom.us/u/aW8InlSzA

A. CALL TO ORDER:

Lance Fuhrer called the meeting to order and read a statement about
meeting remotely.
B. ROLL CALL:
 Roll Call:
 Commissioners Present:
 Lance Fuhrer, Julie Federico, Sophia Luo, ‘Arista’ Yuqin Wang, Shafeek
 Abubaker, Alan Lowe, Vasavi Chakka

 City Council Liaison:
 Patty Gustin

 Student Commissioners:
 Zachary Bathje, Lucy Westlake, Zach Wu and Shruti Panse

 Staff Liaison:
 Rachel Pruneda

 Sister Cities Foundation: Sami Siddiqi

C. AWARDS & RECOGNITIONS:

 Welcome our newly appointed Student Representatives to Sister Cities Commission.
 The following students were appointed to the board by Mayor Chirico on Tuesday,
 October 6

 Zach Wu
 School: Naperville North
 Grade: 10

 Shruti Panse

City of Naperville Page 2 Printed on 12/7/2020
Sister Cities Commission Meeting Minutes October 14, 2020

 School: Nequa Valley
 Grade: 11

 Lucy Westlake
 School: Naperville North
 Grade: 11
 Each of the students introduced themselves and shared their interest in Sister
 Cities.

D. NEW BUSINESS:

 Click here to enter text.

 Discuss holding a Cancun ambulance fundraiser in conjunction with Foundation,
 Fire Department of Naperville and Board of Fire and Police Commissioners

 A motion was made to form a Sub-Committee to work on presentations to the
 City Council on Tuesday Oct 20th. Members are Sophia and Shafeek, and Sami
 who will work with Student representatives Shruti and Zach to give the
 presentations to the Council.

 The motion was approved by a Roll Call vote.

 Commissioners Lance and Alan with Patty Gustin attended a Zoom call with
 Cancun to discuss the Ambulance donation and Sister Cities interaction. Cancun
 Fire Chief Tom Hurtado, Juan Pablo Cancun Public Relations, Naperville Chief
 Mark Puknaitio. Cancun is very excited to receive more support in their
 emergency services with the addition of the ambulance. The permits and
 approval documents are being worked on for the transfer.

 Suggestion to setup a gofundme account for donations to Sister Cities for projects
 and events. Also allows the acceptance of anonymous donations and less
 logistics from members.

 There may be another opportunity for a donation of a second ambulance at end
 of 2020. The transportation costs are approximately 15-20K.

 A motion was made to create a sub-committee to work with the Foundation for
 creation of a gofundme type account to accept public donations. The members
 are Alan, Shafeek and Julie. Roll Call vote was taken: AYES (7): Lance Fuhrer,
 Julie Federico, Sophia Luo, ‘Arista’ Yuqin Wang, Shafeek Abubaker, Alan Lowe,
 Vasavi Chakka NAYS: (0) Motion passed.

 Approve the Sister Cities meeting schedule for the 2021 calendar year

 General board meetings are held the 2nd Wednesday of each month.
 January 13
 February 10
 March 10
 April 14
 May 12

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Sister Cities Commission Meeting Minutes October 14, 2020

 June 9
 July 14
 August 11
 September 8
 October 13
 November 10
 December 8
 A motion was made and seconded to Approve the Sister Cities Meeting schedule
 for 2021. Roll Call: AYES (7): Lance Fuhrer, Julie Federico, Sophia Luo, ‘Arista’
 Yuqin Wang, Shafeek Abubaker, Alan Lowe, Vasavi Chakka NAYS: (0). Motion
 passed.

E. PUBLIC FORUM:

F. OLD BUSINESS:

G. REPORTS:

 Approve the Sister Cities meeting minutes of September 9, 2020

 A motion was made and seconded to approve the minutes. AYES: (7) Lance
 Fuhrer, Julie Federico, Sophia Luo, ‘Arista’ Yuqin Wang, Shafeek Abubaker,
 Alan Lowe, Vasavi Chakka NAYS: (0) Motion passed.

 1. SECA Submission Update - Lowe & Luo

 Sophia Luo and Alan Lowe submitted the SECA submission with the help of the
 Sister Cities Foundation providing the authorization for submitting a request for
 funding including an authorization letter and tax exempt ID number.

 1(a) Budget Proposal submitted to Doug Krieger

 A 2021 Budget proposal was presented as requested for view from Doug Krieger.

 2. Cancun ceremonial unity event

 3. Sister Cities Foundation update

 Sister Cities Foundation Update:
 Current Members: Patty Lindstrom Chair, Brent Lindstrom co-chair, Randy Russel,
 Sami Siddiqi, Julie Federico and Alan Lowe.

 There is a Special Foundation meeting scheduled on Thursday Oct 15th to
 discuss donation setups.

 4. Treasurer's Report - Julie Federico

 Julie Federico reported that there had been no changes to the Treasurer's report.

 5. Other Business - Chairman



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Sister Cities Commission Meeting Minutes October 14, 2020


 Shafeek asked if we can have a street named Cancun. Rachel will check with
 Bill Novack and Doug Krieger to see how these requests are handled.

 Young Artist Event, Shafeek will take on this task.
 5 of the 7 Commissioners present said they would like to meet in person. There
 are several requirements and if there are some Commissioners via Zoom and
 some in person there will be logistics to work out for viewing the group as one
 and broadcasting to the public.

H. ADJOURNMENT:




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