Emergency Telephone System Board  — Naperville, IL
Date: 2021-06-17

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Emergency Telephone System Board

Thursday, June 17, 2021 3:00 PM NPD Community Room / Zoom



 CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
 Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the
 Governor’s disaster proclamation, and Mayor Chirico’s executive order determining
 that in-person public meetings are not currently practical or prudent because of the
 Covid-19 pandemic, we are holding this Emergency Telephone System Board
 meeting remotely.

 The commissioners and staff participating in tonight’s meeting are all in different
 locations in accordance with social distancing guidelines, and steps have been
 taken to ensure that the Commissioners can hear one another and all discussion
 and testimony. The public has been provided notice of alternative means of access
 to the meeting so they are able to contemporaneously hear all discussion, testimony
 and votes. All votes shall be taken by roll call.

 TO JOIN A MEETING:
 The Zoom Video Conferencing App will be used. You do not need to download the
 Zoom app to participate. Simply follow the instruction below.

 To login on your computer or iPad:
 Click the link to join the webinar (and password if required) provided on this agenda.
 Once connected, if you choose to speak, click the “Raise Hand” button at the bottom
 of Zoom screen and wait for the Chairman to recognize you. You will be unmuted.
 There will be a few second delay after you’re unmuted until your mic will be live.
 Please identify yourself for the public record and speak clearly.

 To login on your phone:
 For iPhones, use the iPhone one-tap number provided on this agenda.
 For telephones, dial one of the numbers provided and join the meeting by using
 meeting ID (and password if required) provided on this agenda.
 Once connected to the meeting, press *9 to “raise your hand” and wait for the
 Chairman to recognize you. You will be unmuted. There will be a few second delay
 after you’re unmuted until your mic will be live. Please identify yourself for the public
 record and speak clearly.




City of Naperville Page 1 Printed on 6/14/2021
Emergency Telephone System Meeting Agenda June 17, 2021
Board



Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/99326445328?
pwd=c0h0cWZheWxsM3N4UVMyMnNHOG0yQT09
  Passcode: 014559

Or One tap mobile:
  +13126266799,,99326445328#,,,,*014559# US (Chicago)
  +13017158592,,99326445328#,,,,*014559# US (Washington DC)

Or join by phone:
  Dial (for higher quality, dial a number based on your current location):
  US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 669 900 6833 or +1
253 215 8782 or +1 346 248 7799
  Webinar ID: 993 2644 5328
  Passcode: 014559
  International numbers available: https://zoom.us/u/accp9ZhOSr

PARTICIPATION GUIDELINES:
All viewpoints are welcome, positive comments and constructive criticism are encouraged.
Speakers must refrain from harassing or directing threats or personal attacks at Commission
members, staff, other speakers or members of the public. Comments made to intentionally
disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow
for city business to be accomplished.

A. CALL TO ORDER:




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Emergency Telephone System Meeting Agenda June 17, 2021
Board



Chairman Marshall:
I would like to call the Emergency Telephone System Board meeting for June 17, 2021 to order.

On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the Covid-19 pandemic.

Accordingly, we are once again holding the Emergency Telephone System Board meeting
remotely. The commissioners and staff participating in today’s meeting are all in different
locations in accordance with social distancing guidelines.

Any individual desiring to listen and/or participate in the meeting by telephone, or through the
electronic meeting platform known as Zoom, has also been provided that opportunity using the
log-in information provided on the Agenda for tonight’s meeting.

Just a reminder that all speakers are asked to present their comments in a respectful and
courteous manner. If inappropriate language or comments are expressed during this meeting,
we will mute the speaker and end their participation.

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:

E. NEW BUSINESS:

F. REPORTS:
1. 21-0746 Approve the March 18, 2021 ETSB Minutes

2. 21-0747 Review the E911 surcharge payments for March 1 to May 31, 2021

3. 21-0752 Approve the Naperville expenditures for reimbursement for March 1 to May
 31, 2021




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Emergency Telephone System Meeting Agenda June 17, 2021
Board


4. 21-0754 Approve the budget transfer from the E911 Fund to the City of Naperville
 General Fund

5. 21-0755 Approve the Aurora expenditures for reimbursement for March 1 to May
 31, 2021

6. 21-0756 Approve the withdrawal from the E911 Fund to the City of Aurora


G. COMMUNICATIONS

 1. City of Naperville

 2. City of Aurora

 3. City of North Aurora


H. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 4 Printed on 6/14/2021

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Thursday, June 17, 2021

 3:00 PM



 NPD Community Room / Zoom



Emergency Telephone System Board
Emergency Telephone System Meeting Minutes - Final June 17, 2021
Board

CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:
Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s
disaster proclamation, and Mayor Chirico’s executive order determining that in-person public
meetings are not currently practical or prudent because of the Covid-19 pandemic, we are
holding this Emergency Telephone System Board meeting remotely.

The commissioners and staff participating in tonight’s meeting are all in different locations in
accordance with social distancing guidelines, and steps have been taken to ensure that the
Commissioners can hear one another and all discussion and testimony. The public has been
provided notice of alternative means of access to the meeting so they are able to
contemporaneously hear all discussion, testimony and votes. All votes shall be taken by roll call.

TO JOIN A MEETING:
The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to
participate. Simply follow the instruction below.

To login on your computer or iPad:
Click the link to join the webinar (and password if required) provided on this agenda. Once
connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen
and wait for the Chairman to recognize you. You will be unmuted. There will be a few second
delay after you’re unmuted until your mic will be live. Please identify yourself for the public record
and speak clearly.

To login on your phone:
For iPhones, use the iPhone one-tap number provided on this agenda.
For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and
password if required) provided on this agenda.
Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to
recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until
your mic will be live. Please identify yourself for the public record and speak clearly.




City of Naperville Page 1 Printed on 9/17/2021
Emergency Telephone System Meeting Minutes - Final June 17, 2021
Board

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/99326445328?
pwd=c0h0cWZheWxsM3N4UVMyMnNHOG0yQT09
  Passcode: 014559

Or One tap mobile:
  +13126266799,,99326445328#,,,,*014559# US (Chicago)
  +13017158592,,99326445328#,,,,*014559# US (Washington DC)

Or join by phone:
  Dial (for higher quality, dial a number based on your current location):
  US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 669 900 6833 or +1
253 215 8782 or +1 346 248 7799
  Webinar ID: 993 2644 5328
  Passcode: 014559
  International numbers available: https://zoom.us/u/accp9ZhOSr

PARTICIPATION GUIDELINES:
All viewpoints are welcome, positive comments and constructive criticism are encouraged.
Speakers must refrain from harassing or directing threats or personal attacks at Commission
members, staff, other speakers or members of the public. Comments made to intentionally
disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow
for city business to be accomplished.

A. CALL TO ORDER:

 In Chairman Marshall's absence, Matson called the zoom meeting to order at
 3:00 PM and read opening comments to provide the public with information as
 to why the meeting is being held remotely.

B. ROLL CALL:

 Aurora Police Chief Ziman arrived to the meeting after Item 3 in Reports,
 therefore she did not vote for Item 1 and 3 in Reports. Aurora Emergency
 Communications Manager Jacqueline Hobday is a non-voting board member,
 therefore her voting response is noted as Excused.

 Present 11 - Denny Barfuss, David Fisher, Richard Fowler, Carl Franco, Jacqueline Hobday,
 Gary Krienitz, Russ Matson, Mark Puknaitis, Theresa Sullivan, Kenneth VanAndel,
 and Kristen Ziman
 Absent 1- Robert Marshall


C. PUBLIC FORUM:

 Matson asked if there were any speakers or guests for Public Forum. Matson
 noted that Mark McGee vacated his seat from the board due relocation out of
 state. Denny Barfuss was introduced as a new board member who was
 appointed by the mayor and approved at the council meeting on June 15, 2021.

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D. OLD BUSINESS:

 None.

E. NEW BUSINESS:

 None.

F. REPORTS:

1. Approve the March 18, 2021 ETSB Minutes

 A motion was made by Franco to approve the March 18, 2021 ETSB Minutes as
 presented, seconded by Fowler.

 Aye: 9- Barfuss, Fisher, Fowler, Franco, Krienitz, Matson, Puknaitis, Sullivan, and
 VanAndel

 Excused: 1- Hobday

 Absent: 2- Marshall, and Ziman


2. Review the E911 surcharge payments for March 1 to May 31, 2021

 No questions or comments.

3. Approve the Naperville expenditures for reimbursement for March 1 to May 31, 2021

 A motion was made by Fowler to approve the Naperville Expenditures for
 Reimbursement totaling $1,079,821.98, seconded by Franco.

 Aye: 9- Barfuss, Fisher, Fowler, Franco, Krienitz, Matson, Puknaitis, Sullivan, and
 VanAndel

 Excused: 1- Hobday

 Absent: 2- Marshall, and Ziman


4. Approve the budget transfer from the E911 Fund to the City of Naperville General Fund

 A motion was made by Franco to approve the budget transfer from the E911 Fund
 to the City of Naperville General Fund totaling $1,001,818.37, seconded by
 Fowler.

 Aye: 10 - Barfuss, Fisher, Fowler, Franco, Krienitz, Matson, Puknaitis, Sullivan, VanAndel,
 and Ziman

 Excused: 1- Hobday

 Absent: 1- Marshall


5. Approve the Aurora expenditures for reimbursement for March 1 to May 31, 2021

 A motion was made by Franco to approve the Aurora Expenditures for
 Reimbursement totaling $1,133,168.99 seconded by Fowler.
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Emergency Telephone System Meeting Minutes - Final June 17, 2021
Board

 Aye: 10 - Barfuss, Fisher, Fowler, Franco, Krienitz, Matson, Puknaitis, Sullivan, VanAndel,
 and Ziman

 Excused: 1- Hobday

 Absent: 1- Marshall


6. Approve the withdrawal from the E911 Fund to the City of Aurora

 A motion was made by Franco to approve the withdrawal from the E911 Fund to
 the City of Aurora totaling $752,826.99, seconded by Fisher.

 Aye: 10 - Barfuss, Fisher, Fowler, Franco, Krienitz, Matson, Puknaitis, Sullivan, VanAndel,
 and Ziman

 Excused: 1- Hobday

 Absent: 1- Marshall

G. COMMUNICATIONS

 1. City of Naperville

 Matson stated Police Chief and ETSB Chairman Robert Marshall would be
 retiring effective July 2, 2021 after serving the community for more than 44
 years. Matson also stated Emergency Communications Manager Stacey
 Edwards will be retiring effective June 17, 2021 after serving the community for
 21 years and briefly serving in Aurora as well.

 Barfuss introduced himself to the board and provided a brief summary of his
 background in communications, serving in the military and teaching.

 After inquiry from Sullivan, Matson outlined a communication plan and timeline
 for rolling out the NextGen 911 Text to 911 application.

 2. City of Aurora

 Hobday stated Aurora went live with NextGen 911 the week prior and was
 already using the Text to 911 application since the telecommunicators utilized it
 in the previous program. Hobday stressed the preferred communication method
 is still calling 911, if possible. Aurora is working on center renovations and
 console upgrades.

 3. City of North Aurora

 North Aurora Police Chief Fisher offered congratulations to both chiefs who will
 be retiring before the next meeting. Aurora Police Chief Ziman will retire effective
 August 6, 2021.

H. ADJOURNMENT:
 With no further business to come before the board, a motion was made by
 Franco to adjourn the meeting at 3:16 PM, seconded by Ziman. The next
 scheduled meeting is set for September 17, 2021.

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Emergency Telephone System Meeting Minutes - Final June 17, 2021
Board


 /S/ Jill Bridges
 Jill Bridges

 Aye: 10 - Barfuss, Fisher, Fowler, Franco, Krienitz, Matson, Puknaitis, Sullivan, VanAndel,
 and Ziman

 Excused: 1- Hobday

 Absent: 1- Marshall




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