Committee of the Whole — Aurora, IL
Date: 2024-11-05

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 November 05, 2024
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please
 refer to the last page of this agenda for information regarding translation &
 reasonable accommodation requests.
 ROLL CALL

 MINUTES OF THE TUESDAY, OCTOBER 15, 2024 COMMITTEE OF THE WHOLE
 MEETING
 24-0777 Approval of the Minutes of the Tuesday, October 15, 2024, Committee of the
 Whole Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Meeting Scheduled for
 October 23, 2024 was Cancelled.
 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On October 24, 2024 and Reviewed the Following Items:

 24-0694 A Resolution amending the agreement between the City and Aurora Downtown for
 the provision of special services and the payment of the proceeds of special
 service area taxes collected in the area constituting Special Service Area One.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0725 A Resolution Authorizing Stanard and Associates as the Provider for Services of
 Pre-Employment Psychological Assessments through December 31, 2024.
 COMMITTEE RECOMMENDED: APPROVAL 4-Yes, 0-No, 1-Abstain




City of Aurora Page 1 Printed on 11/5/2024
Committee of the Whole Agenda - Final November 5, 2024


 24-0741 A Resolution authorizing Consulting Statement of Work: Generative Artificial
 Intelligence (GenAI) Policy, Strategy, and Roadmap from International Data
 Corporation (IDC) Research, Inc., Needham, MA, for a one-year term not to
 exceed $136,570.00
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0774 A Resolution approving the purchase of bulk rock salt in the amounts of $68.02 &
 $68.54. per ton from Morton Salt Inc. Chicago, IL. And Compass Minerals America
 Inc., Oakland Park, KS for the Division of Street Maintenance under the State of
 Illinois Joint Purchasing Agreement Bid for the 2024-2025 winter season.).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0797 A Resolution authorizing the expenditures to Gametime in excess of $50,000 for
 renovations of Bishop Bonner Park
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 The Finance Committee Also Met On October 17th,18th, 21st, 23rd, 25th, 29th, 30th
 and November 4th, 2024, to Review the Proposed 2025 Budget.
 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On October 22, 2024
 and Reviewed the Following Items:
 24-0756 A Resolution establishing the maximum number of Class B: On-Site Consumption
 Banquet Hall liquor licenses (unofficially related to the application from MCV
 Holdings LLC d/b/a The Vault 106 at 106 W Indian Trail). [Ward 6]
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On October 21, 2024 and Reviewed
 the Following Items:
 24-0730 A Resolution authorizing the execution of a Phase 3 Construction Engineering
 Services contract with HR Green, Inc. in the not to exceed amount of
 $1,924,344.00 for the Farnsworth- Bilter-Church Roadway Widening, Resurfacing,
 and Intersection Improvements.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0739 A Resolution to award a contract to R.W. Dunteman Co. in the bid amount of
 $19,523,900.00 for the Farnsworth, Bilter & Church Roadway Improvements
 Project..
 COMMITTEE RECOMMENDED: APPROVAL 4-0




City of Aurora Page 2 Printed on 11/5/2024
Committee of the Whole Agenda - Final November 5, 2024


 24-0775 A Resolution authorizing the DIrector of Purchasing to provide funding to Leopardo
 Construction of Hoffman Estates, IL in the amount of $11,488,361 for the complete
 Guaranteed Maximum Price (GMP) scope, not including soft costs, with a 5%
 contingency for construction of new Fire Station #9.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0776 A Resolution authorizing the Director of Purchasing to provide funding to Leopardo
 Construction of Hoffman Estates, IL in the amount of $12,813,326 for the complete
 Guaranteed Maximum Price (GMP) scope, not including soft costs, with a 5%
 contingency for construction of new Fire Station #13.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Meeting Scheduled for October
 15, 2024 was Cancelled.
 The Rules, Administration and Procedure Committee Met On November 5, 2024 and
 Reviewed the Following Items:
 24-0834 A Resolution authorizing the Department Heads of the City to enter into
 agreements with public agencies for access to certain data thereof.
 NEW BUSINESS

 24-0854 A Resolution authorizing the execution of a partnership agreement with The
 Conservation Foundation as a necessary component of the proposed application
 to the United States Environmental Protection Agency (USEPA) Community
 Change Grant Program.

 STAFF REPORT

 24-0852 Business Equity (BE Aurora) Update

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 3 Printed on 11/5/2024
Committee of the Whole Agenda - Final November 5, 2024


 Any individual requiring language translation and/or with a disability requesting a
 reasonable accommodation in order to participate in a public meeting should contact
 the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The
 City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois,
 via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort
 will be made to allow for meeting participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y
 solicite una adaptación razonable para poder participar en una junta pública, debe
 comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la
 junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en
 persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por
 correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la
 participación en la junta.




City of Aurora Page 4 Printed on 11/5/2024

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 November 05, 2024
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please
 refer to the last page of this agenda for information regarding translation &
 reasonable accommodation requests.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:04 p.m. and the roll was called.
 Alderman Tolliver was not present at roll call, however, he arrived to the
 meeting at 5:08 p.m. and was, therefore, marked present for the meeting.
 Present 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman
 Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch,
 Alderman Ron Woerman, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, OCTOBER 15, 2024 COMMITTEE OF THE WHOLE
 MEETING

 24-0777 Approval of the Minutes of the Tuesday, October 15, 2024, Committee of
 the Whole Meeting.
 A motion was made by Alderwoman Smith and seconded by Alderwoman
 Garza to approve and file the minutes. The motion carried by voice vote.

 MAYOR’S REPORT

 Mayor Irvin presented the Mayor's Award of Excellence to Shom Joshi,
 Executive Director of Project TEAL, a national student-led, non-partisan
 organization that provides young people with the knowledge and tools to
 become engaged citizens in the democratic process. Shom is a 17 year old
 senior at Waubonsie Valley High School.

 PUBLIC COMMENT

 The City Clerk read the Rules of Public Comment, however, the individual
 registered to speak wished to postpone her comments until the next meeting.


City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final November 5, 2024



 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Meeting Scheduled for
 October 23, 2024 was Cancelled.

 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On October 24, 2024 and Reviewed the Following Items:

 24-0694 A Resolution amending the agreement between the City and Aurora
 Downtown for the provision of special services and the payment of the
 proceeds of special service area taxes collected in the area constituting
 Special Service Area One.
 Alex Voigt, Deputy Chief of Staff - City of Aurora, responded to questions.
 Rick Veenstra, Corporation Counsel - City of Aurora, responded to questions.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R24-361


 24-0725 A Resolution Authorizing Stanard and Associates as the Provider for
 Services of Pre-Employment Psychological Assessments through
 December 31, 2024.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R24-353


 24-0741 A Resolution authorizing Consulting Statement of Work: Generative
 Artificial Intelligence (GenAI) Policy, Strategy, and Roadmap from
 International Data Corporation (IDC) Research, Inc., Needham, MA, for a
 one-year term not to exceed $136,570.00 .
 Mike Pegues, Chief Information Officer - City of Aurora, presented.
 Kevin Brimberry, IDC - presented.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R24-364


 24-0774 A Resolution approving the purchase of bulk rock salt in the amounts of
 $68.02 & $68.54. per ton from Morton Salt Inc. Chicago, IL. And
 Compass Minerals America Inc., Oakland Park, KS for the Division of
 Street Maintenance under the State of Illinois Joint Purchasing
 Agreement Bid for the 2024-2025 winter season .).
 (PLACED ON CONSENT AGENDA)



City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final November 5, 2024

 Enactment No: R24-355


 24-0797 A Resolution authorizing the expenditures to Gametime in excess of
 $50,000 for renovations of Bishop Bonner Park .
 Gio Santana, Superintendent of Parks and Recreation - City of Aurora, responded to
 questions.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R24-358


 The Finance Committee Also Met On October 17th,18th, 21st, 23rd, 25th, 29th, 30th
 and November 4th, 2024, to Review the Proposed 2025 Budget.

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On October 22, 2024
 and Reviewed the Following Items:

 24-0756 A Resolution establishing the maximum number of Class B: On-Site
 Consumption Banquet Hall liquor licenses (unofficially related to the
 application from MCV Holdings LLC d/b/a The Vault 106 at 106 W Indian
 Trail). [Ward 6]
 (PLACED ON CONSENT AGENDA)

 Enactment No: R24-354


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On October 21, 2024 and Reviewed
 the Following Items:

 24-0730 A Resolution authorizing the execution of a Phase 3 Construction
 Engineering Services contract with HR Green, Inc. in the not to exceed
 amount of $1,924,344.00 for the Farnsworth- Bilter-Church Roadway
 Widening, Resurfacing, and Intersection Improvements.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R24-362


 24-0739 A Resolution to award a contract to R.W. Dunteman Co. in the bid
 amount of $19,523,900.00 for the Farnsworth, Bilter & Church Roadway
 Improvements Project.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R24-363

City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final November 5, 2024



 24-0775 A Resolution authorizing the Director of Purchasing to provide funding to
 Leopardo Construction of Hoffman Estates, IL in the amount of
 $11,488,361 for the complete Guaranteed Maximum Price (GMP) scope,
 not including soft costs, with a 5% contingency for construction of new
 Fire Station #9.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R24-356


 24-0776 A Resolution authorizing the Director of Purchasing to provide funding to
 Leopardo Construction of Hoffman Estates, IL in the amount of
 $12,813,326 for the complete Guaranteed Maximum Price (GMP) scope,
 not including soft costs, with a 5% contingency for construction of new
 Fire Station #13.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R24-357


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Meeting Scheduled for October
 15, 2024 was Cancelled.

 The Rules, Administration and Procedure Committee Met On November 5, 2024 and
 Reviewed the Following Items:

 24-0834 A Resolution authorizing the Department Heads of the City to enter into
 agreements with public agencies for access to certain data thereof.
 Rick Veenstra, Corporation Counsel - City of Aurora, presented.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R24-359


 NEW BUSINESS

 24-0854 A Resolution authorizing the execution of a partnership agreement with
 The Conservation Foundation as a necessary component of the
 proposed application to the United States Environmental Protection
 Agency (USEPA) Community Change Grant Program.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R24-360


 STAFF REPORT

City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final November 5, 2024



 24-0852 Business Equity (BE Aurora) Update

 Jessica Price, MBWE Purchasing Coordinator - City of Aurora, presented.
 Michele Clark, Director of Equity, Diversity & Inclusion - City of Aurora, presented.
 (INFORMATION ONLY)


 CLOSED SESSION

 There was no need for a Closed Session.


 ADJOURN

 A motion was made by Alderwoman Smith and seconded by Alderman Franco
 to adjourn this meeting. The motion carried by voice vote and this meeting
 adjourned at 6:09 p.m.




 Submitted by:

 _________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual requiring language translation and/or with a disability requesting a
 reasonable accommodation in order to participate in a public meeting should contact
 the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The
 City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois,
 via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort
 will be made to allow for meeting participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y
 solicite una adaptación razonable para poder participar en una junta pública, debe
 comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la
 junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en
 persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por
 correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la
 participación en la junta.

City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final November 5, 2024




City of Aurora Page 6