Committee of the Whole — Aurora, IL
Date: 2024-03-19

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 March 19, 2024
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, MARCH 5, 2024 COMMITTEE OF THE WHOLE MEETING

 24-0157 Approval of the Minutes of the Tuesday, March 5, 2024, Committee of the Whole
 Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On March 13, 2024
 and Reviewed the Following Items:
 24-0159 An Ordinance Authorizing the Execution of an Easement Agreement Between the
 City of Aurora and Fox Valley Habitat for Humanity, for the Properties Located at
 1900 Jericho Road and the Southwest Corner of Jericho Road and South
 Edgelawn Drive.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 Building, Zoning and Economic Development Committee Planning & Development
 Resolution
 23-0338 A Resolution Approving the Final Plat for Habitat Green Freedom Subdivision,
 located at 1921 Jericho Road.
 (FINAL/APPEALABLE) - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0339 A Resolution Approving a Final Plan for Habitat Green Freedom Subdivision,
 located at 1921 Jericho Road, for a One Family Dwelling (1100) Use
 (FINAL/APPEALABLE) - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: APPROVAL 5-0

City of Aurora Page 1 Printed on 3/19/2024
Committee of the Whole Agenda - Final March 19, 2024


 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met on March 14, 2024 and Reviewed the Following Items:

 24-0084 A Resolution to accept additional monies received from the Corridor
 Improvements Grant and award those monies to Scientel Solutions LLC., 2021 N
 Eola Rd, Aurora, IL 60502 for an amount not to exceed $251,592.15.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0138 A Resolution authorizing Crawford, Murphy & Tilly to provide professional
 engineering services to update the city's water distribution system hydraulic model
 in an amount not-to-exceed of $200,000.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Meeting Scheduled for
 March 12, 2024 was cancelled.
 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On March 11, 2024 and Reviewed
 the Following Items:
 24-0017 A Resolution to use NTI National Technologies, Downers Grove, IL, as the primary
 fiber vendor and EX2 Technology, LLC of Omaha, NE as the secondary vendor for
 2024 City of Aurora fiber optic projects for $1,358,149.00 plus a 10% contingency.
 Total not to exceed $1,493,963.90.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0143 A Resolution authorizing acceptance of the lowest bid from ProLine Fence for the
 installation of perimeter fencing at the Aurora Transportation Center in the amount
 of $53,698.00, and a contingency of $2,684.90.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0151 A Resolution to authorize the Director of Purchasing to execute a contract with
 Crawford, Murphy & Tilly, Aurora, IL, in the amount of $210,600 for water main
 flushing.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0152 A Resolution authorizing the Director of Purchasing to execute a 2-year contract
 with Fehr Graham & Associates, LLC of Freeport, IL in the amount of $341,560.00
 for monthly CSO Monitoring, DMR Reporting and new flow meters.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 2 Printed on 3/19/2024
Committee of the Whole Agenda - Final March 19, 2024


 24-0154 A Resolution authorizing the acceptance of bid pricing for three years for the
 installation of playground mulch at various park playground locations, not to exceed
 $58,793.28.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0155 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 Advantage Paving Solutions, Inc., 22774 Citation Road, Unit C, Frankfort, IL
 60423 in the amount of $150,239.25 for Galena/LaSalle Parking Lot
 Improvements.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0156 A Resolution authorizing the Director of Purchasing to enter into agreements with
 Graybar Electric, 1 Pierce Place, Suite 800, Itasca, IL 60143 and Volunteer Supply
 Industries, Ltd., 105 E Galena Blvd, Suite 806, Aurora, IL 60505 in amounts not to
 exceed $243,818.80 and $20,370.00, respectively, for the purchase of lighting
 materials for various locations throughout the City.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On March 5, 2024 and
 Reviewed the Following Items:
 24-0125 An Ordinance Establishing the Aging-in-Community Advisory Board Under
 Chapter 2, Article VI of the Code of Ordinances.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0139 An Ordinance amending Chapter 2, Article 2, Division 2-VI-5, Sec. 2-414 entitled
 “Policies and Procedures”.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0145 A Resolution approving the appointment of Robert Pickens to the Aurora Planning
 and Zoning Commission.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0146 A Resolution approving the reappointment of Sean Li, Brittney Borowicz Keller,
 and Ivan Quinones and the appointment of Keri Davis and Kelly Waynauskas to
 the Aurora LGBTQ Advisory Board.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0148 A Resolution authorizing the appointment of Aaron Malone and Renu Chandra
 Kanakamma and the reappointment of Ginger Ingram and Curtis Wilson to the
 Civilian Review Board.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 NEW BUSINESS



City of Aurora Page 3 Printed on 3/19/2024
Committee of the Whole Agenda - Final March 19, 2024


 24-0175 A Resolution approving the appointment of Christopher Bennett to the Civilian
 Review Board.

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4 Printed on 3/19/2024

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 March 19, 2024
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:05 p.m. and the roll was called.

 Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman
 Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch,
 Alderman Ron Woerman, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, MARCH 5, 2024 COMMITTEE OF THE WHOLE MEETING

 24-0157 Approval of the Minutes of the Tuesday, March 5, 2024, Committee of the
 Whole Meeting.
 A motion was made by Alderwoman Smith and seconded by Alderman Saville
 to approve and file the minutes. The motion carried by voice vote.

 MAYOR’S REPORT

 Mayor Irvin presented the Mayor's Award of Influence and Excellence to
 Quationna Strowder in recognition of Women's History Month and
 Developmental Disabilities Awareness Month.

 Mayor Irvin proclaimed March of 2024 as National Developmental Disabilities
 Awareness Month in the City of Aurora.

 Mayor Irvin presented the Mayor's Award of Influence and Excellence to Pastor
 Dolores Hicks and Dr. Peggy Hicks.

 PUBLIC COMMENT

 There were no members of the public present and wishing to address the
 Committee of the Whole.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final March 19, 2024



 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On March 13, 2024
 and Reviewed the Following Items:

 24-0159 An Ordinance Authorizing the Execution of an Easement Agreement
 Between the City of Aurora and Fox Valley Habitat for Humanity, for the
 Properties Located at 1900 Jericho Road and the Southwest Corner of
 Jericho Road and South Edgelawn Drive.
 Jason Bauer, Assistant Director of Public Works - City of Aurora, responded to
 questions regarding this item.
 (PLACED ON CONSENT AGENDA)


 Building, Zoning and Economic Development Committee Planning & Development
 Resolution

 23-0338 A Resolution Approving the Final Plat for Habitat Green Freedom
 Subdivision, located at 1921 Jericho Road.
 This P&D Resolution was finalized (appealable).

 PDFNL24-002

 23-0339 A Resolution Approving a Final Plan for Habitat Green Freedom
 Subdivision, located at 1921 Jericho Road, for a One Family Dwelling
 (1100) Use
 This P&D Resolution was finalized (appealable).

 PDFNL24-003

 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met on March 14, 2024 and Reviewed the Following Items:

 24-0084 A Resolution to accept additional monies received from the Corridor
 Improvements Grant and award those monies to Scientel Solutions LLC.,
 2021 N Eola Rd, Aurora, IL 60502 for an amount not to exceed
 $251,592.15.
 (PLACED ON UNFINISHED BUSINESS)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final March 19, 2024



 24-0138 A Resolution authorizing Crawford, Murphy & Tilly to provide professional
 engineering services to update the city's water distribution system
 hydraulic model in an amount not-to-exceed of $200,000.00.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Meeting Scheduled for
 March 12, 2024 was cancelled.

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On March 11, 2024 and Reviewed
 the Following Items:

 24-0017 A Resolution to use NTI National Technologies, Downers Grove, IL, as
 the primary fiber vendor and EX2 Technology, LLC of Omaha, NE as the
 secondary vendor for 2024 City of Aurora fiber optic projects for
 $1,358,149.00 plus a 10% contingency. Total not to exceed
 $1,493,963.90.
 (PLACED ON CONSENT AGENDA)


 24-0143 A Resolution authorizing acceptance of the lowest bid from ProLine
 Fence for the installation of perimeter fencing at the Aurora
 Transportation Center in the amount of $53,698.00, and a contingency of
 $2,684.90.
 (PLACED ON CONSENT AGENDA)


 24-0151 A Resolution to authorize the Director of Purchasing to execute a
 contract with Crawford, Murphy & Tilly, Aurora, IL, in the amount of
 $210,600 for water main flushing.
 (PLACED ON CONSENT AGENDA)


 24-0152 A Resolution authorizing the Director of Purchasing to execute a 2-year
 contract with Fehr Graham & Associates, LLC of Freeport, IL in the
 amount of $341,560.00 for monthly CSO Monitoring, DMR Reporting and
 new flow meters.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final March 19, 2024



 24-0154 A Resolution authorizing the acceptance of bid pricing for three years for
 the installation of playground mulch at various park playground locations,
 not to exceed $58,793.28.
 (PLACED ON CONSENT AGENDA)


 24-0155 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with Advantage Paving Solutions, Inc., 22774 Citation Road,
 Unit C, Frankfort, IL 60423 in the amount of $150,239.25 for
 Galena/LaSalle Parking Lot Improvements.
 (PLACED ON CONSENT AGENDA)


 24-0156 A Resolution authorizing the Director of Purchasing to enter into
 agreements with Graybar Electric, 1 Pierce Place, Suite 800, Itasca, IL
 60143 and Volunteer Supply Industries, Ltd., 105 E Galena Blvd, Suite
 806, Aurora, IL 60505 in amounts not to exceed $243,818.80 and
 $20,370.00, respectively, for the purchase of lighting materials for
 various locations throughout the City.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On March 5, 2024 and
 Reviewed the Following Items:

 24-0125 An Ordinance Establishing the Aging-in-Community Advisory Board
 Under Chapter 2, Article VI of the Code of Ordinances.
 (PLACED ON CONSENT AGENDA)


 24-0139 An Ordinance amending Chapter 2, Article 2, Division 2-VI-5, Sec. 2-414
 entitled “Policies and Procedures”.
 (PLACED ON CONSENT AGENDA)


 24-0145 A Resolution approving the appointment of Robert Pickens to the Aurora
 Planning and Zoning Commission.
 (PLACED ON CONSENT AGENDA)


 24-0146 A Resolution approving the reappointment of Sean Li, Brittney Borowicz
 Keller, and Ivan Quinones and the appointment of Keri Davis and Kelly
 Waynauskas to the Aurora LGBTQ Advisory Board.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final March 19, 2024



 24-0148 A Resolution authorizing the appointment of Aaron Malone and Renu
 Chandra Kanakamma and the reappointment of Ginger Ingram and
 Curtis Wilson to the Civilian Review Board.
 (PLACED ON CONSENT AGENDA)


 NEW BUSINESS

 24-0175 A Resolution approving the appointment of Christopher Bennett to the
 Civilian Review Board.
 (PLACED ON CONSENT AGENDA)


 ALDERMAN'S CORNER

 Alderwoman Juany Garza presented a report regarding Ward 2.


 CLOSED SESSION

 There was no need for a Closed Session at this meeting.


 ADJOURN

 A motion was made by Alderwoman Smith and seconded by Alderman Franco
 to adjourn this meeting. The motion carried by voice vote and the meeting
 adjourned at 5:58 p.m.



 Submitted by:

 ___________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final March 19, 2024



 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 6