Committee of the Whole — Aurora, IL
Date: 2018-04-03

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 April 03, 2018
 4:00 PM

 NOTICE OF COMMITTEE OF THE WHOLE MEETING
 TIME CHANGE DUE TO THE STATE OF THE CITY ADDRESS


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, MARCH 20, 2018

 18-0286 Approval of the Tuesday, March 20, 2018 Committee of the Whole Meeting
 Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On March 29, 2018 and Reviewed the
 Following Items:
 18-0107 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning
 Ordinance and the Zoning Map attached thereto, by downzoning Property located
 at 1201 Dearborn Avenue from R-4 Two Family Dwelling District to R-3 One
 Family Dwelling District
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0154 An Ordinance Approving a Revision to the Savannah Crossing (TMK Aurora
 Venture, LLC) Plan Description on 1.23 Acres for the Property located at 2962
 Kirk Road being north of Butterfield Road and west of Kirk Road
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0155 A Resolution Approving a Final Plan on Lot 4 of Savannah Crossing Subdivision
 located at 2962 Kirk Road being north of Butterfield Road and west of Kirk Road
 for a Restaurant with a drive-through facility (2530) use
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0226 An Ordinance Amending Chapter 37, entitled "Preservation”, of the Aurora Code
 of Ordinances to modify certain provisions therein contained
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 1 Printed on 3/30/2018
Committee of the Whole Agenda - Final April 3, 2018


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On March 27, 2018 and Reviewed the Following Items:

 18-0101 A Resolution requesting Professional Services from Crowe Horwath in the amount
 of $90,000.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0236 A Resolution authorizing purchase of Altosid Natular XRT tablets insecticides from
 Clarke Mosquito Inc., St Charles, Illinois for the 2018 Mosquito Abatement
 Program in the amount of $30,933.52 for the Division of Street Maintenance .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0243 A Resolution authorizing the purchase of five (5) Bullard QXT Thermal Imager
 bundles for the Aurora Fire Department from Dinges Fire Company, Amboy IL. In
 the amount not to exceed $ 37,975.00 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0251 A Resolution Accepting the Proposal from Communities in Schools of Aurora to
 Serve as Third Party Administrator for 2018 Summer Related Youth Programs in
 the amount not to exceed $287,834 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0259 A Resolution Authorizing Execution of a Wage and Insurance Rollover Agreement
 Between the City of Aurora and Local 3298, Council 31 American Federation of
 State, County and Municipal Employees AFL/CIO October 1, 2017 through
 December 31, 2019.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0260 A Resolution Authorizing Execution of a Rollover Agreement Between the City of
 Aurora and Local 1514, Council 31 American Federation of State, County and
 Municipal Employees AFL/CIO January 1, 2018 through December 31, 2019 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0264 A Resolution to accept a bid from Copenhaver Construction, Inc, 75 Koppie Drive,
 Gilberts, IL 60136 for the Water Street Mall Improvements Project in the amount of
 $277,835.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 2 Printed on 3/30/2018
Committee of the Whole Agenda - Final April 3, 2018


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On March 27, 2018 and Reviewed the
 Following Items:
 18-0218 A Resolution approving the issuance of a Music Festival permit to the Warehouse
 Church for Sunday, May 6th, 2018 at the Phillips Park Pavilion area from 9:30 a.m.
 to 4:00 p.m.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0257 A Resolution establishing the maximum number of Class E-1 City of Aurora liquor
 licenses (unofficially related to application from: Stolp Avenue, LLC d/b/a Leland
 Legends Bar & Grill, located at 1 South Stolp, Aurora, Illinois, 60506).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0214 Indivisible Aurora is organizing a small (10-15 people) walk on downtown
 sidewalks on Wednesday, April 4, 2018 at 7:00 pm in remembrance of the 50th
 anniversary of the assassination of Dr. Martin Luther King Jr .
 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On March 26, 2018 and
 Reviewed the Following Items:
 18-0248 A Resolution to Award the contract for the 30" CMP Storm Sewer Cured in Place
 Pipe Lining project to Benchmark Construction Co., Inc., 2260 Southwind Blvd.,
 Bartlett, IL 60103 in the amount of fifty-six thousand, five hundred thirty dollars and
 zero cents ($56,530.00) .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 18-0250 A Resolution Reject All Bids for the Oakhurst Subdivision Sanitary Manhole
 Inspection project for the Engineering Division .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 SPEAKERS

 MAYOR’S REPORT

 ALDERMAN'S CORNER




City of Aurora Page 3 Printed on 3/30/2018
Committee of the Whole Agenda - Final April 3, 2018


 REQUESTS AND REFERRALS

 18-0261 Requesting the Annexation of 0.14 acres located at 619 Parker Avenue (Wilson
 Perez - 18-0261 / AU34/2-18.053-A - SB - Ward 3)

 18-0289 Requesting approval of a Final Plat Revision for Lot 16 of White Eagle Commons
 Subdivision located south of Montgomery west of Macom Drive and west of State
 Route 59 establishing Lot 9a, Lot 15A, & Lot 16A of White Eagle Commons
 Resubdivision (Frontgate Properties - 18-0289 / NA33/4-17.142-Fsd/Fpn/R - SB -
 Ward 8)

 18-0290 Requesting approval of a Final Plan Revision for Lot 9 of White Eagle Commons
 Subdivision and Lot 9a of White Eagle Commons Resubdivision located at 1303
 Macom Drive being south of Montgomery west of Macom Drive and west of State
 Route 59 for an addition to the parking lot (Frontgate Properties - 18-0290 /
 NA33/4-17.142-Fsd/Fpn/R - SB - Ward 8)

 CLOSED SESSION

 ADJOURN




City of Aurora Page 4 Printed on 3/30/2018

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 April 03, 2018
 4:00 PM


 NOTICE OF COMMITTEE OF THE WHOLE MEETING
 TIME CHANGE DUE TO THE STATE OF THE CITY ADDRESS


 ROLL CALL

 Mayor Pro Tem O'Connor called the Committee of the Whole meeting to order
 at 4:05 P.M. and the roll was called.
 Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman
 Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, and
 Alderman Bob O'Connor
 Absent 1 - Mayor Richard Irvin


 MINUTES OF THE MEETING OF TUESDAY, MARCH 20, 2018

 18-0286 Approval of the Tuesday, March 20, 2018 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Garza, to
 approve and file the minutes as presented. The motion carried by voice vote.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On March 29, 2018 and Reviewed the
 Following Items:

 18-0107 An Ordinance Amending Ordinance Number 3100, being the Aurora
 Zoning Ordinance and the Zoning Map attached thereto, by downzoning
 Property located at 1201 Dearborn Avenue from R-4 Two Family
 Dwelling District to R-3 One Family Dwelling District
 (PLACED ON CONSENT AGENDA)

 Enactment No: O18-033



City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final April 3, 2018

 18-0154 An Ordinance Approving a Revision to the Savannah Crossing (TMK
 Aurora Venture, LLC) Plan Description on 1.23 Acres for the Property
 located at 2962 Kirk Road being north of Butterfield Road and west of
 Kirk Road
 Jill Morgan, Planner, spoke regarding the items 18-0154 and18-0155. The petitioner,
 Greg Haggis, was also present and answered questions.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O18-034


 18-0155 A Resolution Approving a Final Plan on Lot 4 of Savannah Crossing
 Subdivision located at 2962 Kirk Road being north of Butterfield Road
 and west of Kirk Road for a Restaurant with a drive-through facility (2530)
 use
 Jill Morgan, Planner, spoke regarding the items 18-0154 and18-0155. The petitioner,
 Greg Haggis, was also present and answered questions.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-077


 18-0226 An Ordinance Amending Chapter 37, entitled "Preservation”, of the
 Aurora Code of Ordinances to modify certain provisions therein
 contained
 Jill Morgan, Planner, spoke regarding the item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: O18-035


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On March 27, 2018 and Reviewed the Following Items:

 18-0101 A Resolution requesting Professional Services from Crowe Horwath in
 the amount of $90,000 .
 Bob Dobis and Susannah Heitger from Crowe Horwath were present to answer
 questions. Alex Alexandrou, Chief Management Officer, spoke regarding the item.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R18-087


 18-0236 A Resolution authorizing purchase of Altosid Natular XRT tablets
 insecticides from Clarke Mosquito Inc., St Charles, Illinois for the 2018
 Mosquito Abatement Program in the amount of $30,933.52 for the
 Division of Street Maintenance .
City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final April 3, 2018


 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-079


 18-0243 A Resolution authorizing the purchase of five (5) Bullard QXT Thermal
 Imager bundles for the Aurora Fire Department from Dinges Fire
 Company, Amboy IL. In the amount not to exceed $ 37,975.00 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-080


 18-0251 A Resolution Accepting the Proposal from Communities in Schools of
 Aurora to Serve as Third Party Administrator for 2018 Summer Related
 Youth Programs in the amount not to exceed $287,834 .
 Dan Barreiro, Chief Community Services Officer, and Karen Harkness, Communities in
 Schools, spoke regarding the item and answered questions.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R18-088


 18-0259 A Resolution Authorizing Execution of a Wage and Insurance Rollover
 Agreement Between the City of Aurora and Local 3298, Council 31
 American Federation of State, County and Municipal Employees
 AFL/CIO October 1, 2017 through December 31, 2019 .
 Alisia Lewis, Human Resources Director, spoke regarding the item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-084


 18-0260 A Resolution Authorizing Execution of a Rollover Agreement Between the
 City of Aurora and Local 1514, Council 31 American Federation of State,
 County and Municipal Employees AFL/CIO January 1, 2018 through
 December 31, 2019.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-085


 18-0264 A Resolution to accept a bid from Copenhaver Construction, Inc, 75
 Koppie Drive, Gilberts, IL 60136 for the Water Street Mall Improvements
 Project in the amount of $277,835 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-086




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final April 3, 2018

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On March 27, 2018 and Reviewed the
 Following Items:

 18-0218 A Resolution approving the issuance of a Music Festival permit to the
 Warehouse Church for Sunday, May 6th, 2018 at the Phillips Park
 Pavilion area from 9:30 a.m. to 4:00 p.m .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-078


 18-0257 A Resolution establishing the maximum number of Class E-1 City of
 Aurora liquor licenses (unofficially related to application from: Stolp
 Avenue, LLC d/b/a Leland Legends Bar & Grill, located at 1 South
 Stolp, Aurora, Illinois, 60506).
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-083


 18-0214 Indivisible Aurora is organizing a small (10-15 people) walk on downtown
 sidewalks on Wednesday, April 4, 2018 at 7:00 pm in remembrance of
 the 50th anniversary of the assassination of Dr. Martin Luther King Jr .
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On March 26, 2018 and
 Reviewed the Following Items:

 18-0248 A Resolution to Award the contract for the 30" CMP Storm Sewer Cured
 in Place Pipe Lining project to Benchmark Construction Co., Inc., 2260
 Southwind Blvd., Bartlett, IL 60103 in the amount of fifty-six thousand, five
 hundred thirty dollars and zero cents ($56,530.00) .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R18-081


 18-0250 A Resolution Reject All Bids for the Oakhurst Subdivision Sanitary
 Manhole Inspection project for the Engineering Division .
 (PLACED ON CONSENT AGENDA)



City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final April 3, 2018

 Enactment No: R18-082


 SPEAKERS

 There were no speakers present.


 MAYOR’S REPORT

 There was no Mayor's Report.


 ALDERMAN'S CORNER

 There was no Alderman's Corner Report.


 REQUESTS AND REFERRALS

 18-0261 Requesting the Annexation of 0.14 acres located at 619 Parker Avenue
 (Wilson Perez - 18-0261 / AU34/2-18.053-A - SB - Ward 3)
 This Petition was Forwarded to the Planning Commission to the DST Staff
 Council (Planning Council)

 18-0289 Requesting approval of a Final Plat Revision for Lot 16 of White Eagle
 Commons Subdivision located south of Montgomery , west of Macom
 Drive and west of State Route 59 establishing Lot 9a, Lot 15A, & Lot 16A
 of White Eagle Commons Resubdivision (Frontgate Properties -
 18-0289 / NA33/4-17.142-Fsd/Fpn/R - SB - Ward 8)
 This Petition was Forwarded to the Planning Commission to the DST Staff
 Council (Planning Council)

 18-0290 Requesting approval of a Final Plan Revision for Lot 9 of White Eagle
 Commons Subdivision and Lot 9a of White Eagle Commons
 Resubdivision located at 1303 Macom Drive being south of Montgomery ,
 west of Macom Drive and west of State Route 59 for an addition to the
 parking lot (Frontgate Properties - 18-0290 / NA33/4-17.142-Fsd/Fpn/R -
 SB - Ward 8)
 This Petition was Forwarded to the Planning Commission to the DST Staff
 Council (Planning Council)

 CLOSED SESSION

 There was no need for a Closed Session.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final April 3, 2018



 ADJOURN

 A motion was made by Alderman Hart-Burns , seconded by Alderman Bohman,
 that the meeting be adjourned. The motion carried by voice vote. The meeting
 was adjourned at 4:49 P.M.



 Submitted by: ____________________________________________________
 Wendy McCambridge, City Clerk




City of Aurora Page 6