Committee of the Whole — Aurora, IL
Date: 2021-05-04

COMMITTEE MEETING REMOTE
 City of Aurora ACCESS ONLY
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final-revised
 Tuesday
 May 04, 2021
 5:00 PM

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR
 PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL:
 Phone Number: +1 312 626 6799
 Meeting ID: 825 7748 7037

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 CITY CLERK NO LATER THAN 3:00 PM ON MAY 4, 2021 - VIA EMAIL:
 CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL
 TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC.
 ROLL CALL

 MINUTES OF THE TUESDAY, APRIL 20, 2021 COMMITTEE OF THE WHOLE MEETING

 21-0296 Approval of the Minutes of the Tuesday, April 20, 2021 Committee of the Whole
 Meeting.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Building, Zoning and Economic Development Committee Met On April 28, 2021 and
 Reviewed the Following Items:
 21-0279 A Resolution Authorizing the Execution of a Historic Preservation Grant
 Agreement with Jerry E. Metzger and Rosemary Gardner for 741 Wilder Street
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 1 Printed on 5/4/2021
Committee of the Whole Agenda - Final-revised May 4, 2021


 21-0290 A Resolution authorizing the issuance of a certificate of approval for a plat of
 subdivision for certain territory located within the unincorporated area of Kane
 County and within one and one half miles from the corporate limits of the City. .
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On April 29, 2021 and Reviewed the Following Items:

 20-0886 A Resolution requesting ratification of Professional Services for IT Project
 Management Office (PMO) Framework and Toolkit with Crowe, LLP, 225 W.
 Wacker Drive, Chicago, Illinois 60606 in the amount not to exceed $60,000 .
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0097 A Resolution Authorizing the Sale of Obsolete and Surplus Property.

 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0271 A Resolution approving the purchase of bulk rock salt in the amount of $81.13 per
 ton from Compass Minerals America Inc. Overland, Kansas for the Division of
 Street Maintenance under the DuPage County Joint Purchasing Agreement Bid for
 the 2021-2022 winter season .
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0274 A Resolution Authorizing Well Maintenance Services for Well No. 26 for the Water
 Production Division in an amount not to exceed $180,000.00 to Layne Christensen
 Company, Aurora, IL.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0281 A Resolution requesting approval for additional contracts as a part of the Intrado
 Next Gen E911 system improvements to Intrado Life and Safety Solutions for
 $20,160, to Word Systems, LLC for $6,690 and to Sentinel Technologies, Inc. for
 $14,822 for integration with the Intrado Viper NG911 phone system .
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0257 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning
 January 1, 2020 and Ending December 31, 2020 (Amendment #1 For The 2020
 Fiscal Year).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0261 A Resolution requesting approval to increase the contract with Melrose
 Pyrotechnics by $30,000 for the 2021 Independence Day fireworks display
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 2 Printed on 5/4/2021
Committee of the Whole Agenda - Final-revised May 4, 2021


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Public Health, Safety and Transportation Committee Met On April 27, 2021 and
 Reviewed the Following Items:
 21-0235 A Resolution to approve the contract to remodel and add a gender-neutral
 bathroom from P.H. Paschen S.N. Nielson & Associates, LLC, in the amount of
 $159,993.00
 COMMITTEE RECOMMENDED: APPROVAL 4-1 ABSTAIN

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Infrastructure & Technology Committee Met On April 26, 2021 and Reviewed the
 Following Items:
 21-0135 A Resolution to amend approved resolution R20-311, dated December 22, 2020,
 from Data Defenders LLC, 111 Jackson Blvd, Suite 1700, Chicago IL 60604 for
 $1,601,730.00. Total amount not to exceed $3,202 ,215.00 over a five-year
 contract.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0243 A Resolution authorizing the purchase of the maintenance agreement with
 Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in
 the amount of $46,000.00, for the annual maintenance of Arc Geographic
 Information System.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0254 A Resolution accepting the public improvements, waiving the maintenance
 security, and accepting and executing an Intergovernmental Agreement ( the
 "Agreement") by and between the City of Aurora and East Aurora School District
 No. 131 regarding the maintenance of street curb for the completed EASD - H.S
 Expansion, COA Case No. 16.040, located at 417 5th St., Aurora, IL. 60505-4700.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 21-0267 A Resolution to Enter into a Donation Agreement with Metropolitan Family
 Services for the Installation of a Playful Learning Project Educational Monument at
 the Marie Wilkinson Community Gardens .
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 3 Printed on 5/4/2021
Committee of the Whole Agenda - Final-revised May 4, 2021


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met on April 20, 2021 and
 discussed the proposed Ordinance Amending Chapters 2 and 9 of the City of Aurora
 Code of Ordinances Pertaining to the Sale of Pets within the City of Aurora. The
 Committee also discussed the Legislative Update.
 NEW BUSINESS

 21-0315 A motion authorizing and directing the Director of Human Resources to execute a
 settlement agreement on behalf of the City in Workers Compensation Claim
 #188878878.
 21-0316 A motion authorizing and directing the Director of Human Resources to execute a
 settlement agreement on behalf of the City in Workers Compensation Claim
 #188922092.
 21-0317 A motion authorizing and directing the Director of Human Resources to execute a
 settlement agreement on behalf of the City in Workers Compensation Claim
 #188679387.
 21-0318 An Ordinance amending Chapter 13 of the Code of Ordinances pertaining to
 Cigarette, Tobacco, Alternative Nicotine Product or Vapor Products Dealer's
 Licenses issued on or May 15, 2021 .

 21-0323 A Resolution Authorizing the Execution of a Redevelopment Agreement Between
 the City of Aurora and Magick Woods, a Business Located at 1600 Sequoia
 Drive, to Facilitate the Company’s Expansion and Long-Term Commitment to
 Maintaining Operations in the City of Aurora .

 MAYOR’S REPORT

 STAFF REPORT

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 4 Printed on 5/4/2021
Committee of the Whole Agenda - Final-revised May 4, 2021


 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 5 Printed on 5/4/2021

COMMITTEE MEETING
 City of Aurora REMOTE ACCESS ONLY
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 May 04, 2021
 5:00 PM


 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR
 PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL:
 Phone Number: +1 312 626 6799
 Meeting ID: 825 7748 7037

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 CITY CLERK NO LATER THAN 3:00 PM ON MAY 4, 2021 - VIA EMAIL:
 CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL
 TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called.

 Mayor Irvin found that an in-person meeting of the Council was neither
 practical nor prudent and that it was not feasible for members of the public to
 attend this meeting in person at City Hall. The meeting was conducted by
 Internet teleconference without the physical presence of a quorum. Mayor
 Irvin was present at City Hall, the regular meeting location.
 Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith,
 Alderman Edward Bugg, Alderman Judd Lofchie, Alderman-At-Large
 Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final May 4, 2021



 MINUTES OF THE TUESDAY, APRIL 20, 2021 COMMITTEE OF THE WHOLE MEETING

 21-0296 Approval of the Minutes of the Tuesday, April 20, 2021 Committee of the
 Whole Meeting.
 A motion was made by Alderman Hart-Burns and seconded by Alderman
 Jenkins to approve the minutes as presented. The motion carried by the
 following vote:

 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman
 Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman
 O'Connor

 PUBLIC COMMENT

 The City Clerk recited the rules of public comment. The following members of the
 public presented public comment to the Council:

 Jessica Pacheco, Robert Coughlin, Gianna Volpe, Brian Fojtik, Kristie Lecaros on
 behalf of Marc Ayers, and Mitch Boyd.

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Building, Zoning and Economic Development Committee Met On April 28, 2021 and
 Reviewed the Following Items:

 21-0279 A Resolution Authorizing the Execution of a Historic Preservation Grant
 Agreement with Jerry E. Metzger and Rosemary Gardner for 741 Wilder
 Street
 (PLACED ON CONSENT AGENDA)


 21-0290 A Resolution authorizing the issuance of a certificate of approval for a
 plat of subdivision for certain territory located within the unincorporated
 area of Kane County and within one and one half miles from the
 corporate limits of the City. .
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final May 4, 2021



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On April 29, 2021 and Reviewed the Following Items:

 20-0886 A Resolution requesting ratification of Professional Services for IT
 Project Management Office (PMO) Framework and Toolkit with Crowe,
 LLP, 225 W. Wacker Drive, Chicago, Illinois 60606 in the amount not to
 exceed $60,000.
 (PLACED ON CONSENT AGENDA)


 21-0097 A Resolution Authorizing the Sale of Obsolete and Surplus Property.

 (PLACED ON CONSENT AGENDA)


 21-0271 A Resolution approving the purchase of bulk rock salt in the amount of
 $81.13 per ton from Compass Minerals America Inc. Overland, Kansas
 for the Division of Street Maintenance under the DuPage County Joint
 Purchasing Agreement Bid for the 2021-2022 winter season.
 (PLACED ON CONSENT AGENDA)


 21-0274 A Resolution Authorizing Well Maintenance Services for Well No. 26 for
 the Water Production Division in an amount not to exceed $180,000.00
 to Layne Christensen Company, Aurora, IL.
 (PLACED ON CONSENT AGENDA)


 21-0281 A Resolution requesting approval for additional contracts as a part of the
 Intrado Next Gen E911 system improvements to Intrado Life and Safety
 Solutions for $20,160, to Word Systems, LLC for $6,690 and to Sentinel
 Technologies, Inc. for $14,822 for integration with the Intrado Viper
 NG911 phone system.
 Jeff Anderson, Deputy Chief Information Officer - City of Aurora, presented briefly
 regarding this item.
 (PLACED ON CONSENT AGENDA)


 21-0257 An Ordinance Amending The Annual Budget For The Fiscal Year
 Beginning January 1, 2020 and Ending December 31, 2020
 (Amendment #1 For The 2020 Fiscal Year).
 Martin Lyons, Chief Financial Officer - City of Aurora, presented briefly regarding this
 item.
 (PLACED ON CONSENT AGENDA)



City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final May 4, 2021



 21-0261 A Resolution requesting approval to increase the contract with Melrose
 Pyrotechnics by $30,000 for the 2021 Independence Day fireworks
 display
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Public Health, Safety and Transportation Committee Met On April 27, 2021 and
 Reviewed the Following Items:

 21-0235 A Resolution to approve the contract to remodel and add a
 gender-neutral bathroom from P.H. Paschen S.N. Nielson & Associates,
 LLC, in the amount of $159,993.00
 Assistant Chief Mark Matkovich - Aurora Fire Department, was present on the
 meeting.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Infrastructure & Technology Committee Met On April 26, 2021 and Reviewed the
 Following Items:

 21-0135 A Resolution to amend approved resolution R20-311, dated December
 22, 2020, from Data Defenders LLC, 111 Jackson Blvd, Suite 1700,
 Chicago IL 60604 for $1,601,730.00. Total amount not to exceed
 $3,202,215.00 over a five-year contract.
 (PLACED ON CONSENT AGENDA)


 21-0243 A Resolution authorizing the purchase of the maintenance agreement
 with Environmental Systems Research Institute, Inc. (ESRI) of Redlands,
 California in the amount of $46,000.00, for the annual maintenance of Arc
 Geographic Information System.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final May 4, 2021



 21-0254 A Resolution accepting the public improvements, waiving the
 maintenance security, and accepting and executing an Intergovernmental
 Agreement ( the "Agreement") by and between the City of Aurora and
 East Aurora School District No. 131 regarding the maintenance of street
 curb for the completed EASD - H.S Expansion, COA Case No. 16.040,
 located at 417 5th St., Aurora, IL. 60505-4700.
 (PLACED ON CONSENT AGENDA)


 21-0267 A Resolution to Enter into a Donation Agreement with Metropolitan
 Family Services for the Installation of a Playful Learning Project
 Educational Monument at the Marie Wilkinson Community Gardens
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met on April 20, 2021 and
 discussed the proposed Ordinance Amending Chapters 2 and 9 of the City of Aurora
 Code of Ordinances Pertaining to the Sale of Pets within the City of Aurora. The
 Committee also discussed the Legislative Update.
 Alderman Franco presented an overview of the work that has been done by the Rules,
 Administration and Procedure Committee regarding the proposed amendment to
 Chapters 2 and 9 of the City of Aurora Code of Ordinances pertaining to the sale of
 pets within the City of Aurora.

 Rick Veenstra, Corporation Counsel - City of Aurora, answered questions regarding
 this topic.

 NEW BUSINESS

 21-0315 A motion authorizing and directing the Director of Human Resources to
 execute a settlement agreement on behalf of the City in Workers
 Compensation Claim #188878878.
 (PLACED ON CONSENT AGENDA)


 21-0316 A motion authorizing and directing the Director of Human Resources to
 execute a settlement agreement on behalf of the City in Workers
 Compensation Claim #188922092.
 (PLACED ON CONSENT AGENDA)


 21-0317 A motion authorizing and directing the Director of Human Resources to
 execute a settlement agreement on behalf of the City in Workers
 Compensation Claim #188679387.
 (PLACED ON CONSENT AGENDA)


City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final May 4, 2021



 21-0318 An Ordinance amending Chapter 13 of the Code of Ordinances
 pertaining to Cigarette, Tobacco, Alternative Nicotine Product or Vapor
 Products Dealer's Licenses issued on or after May 15, 2021.
 Rick Veenstra, Corporation Counsel - City of Aurora, presented and responded to
 questions regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


 21-0323 A Resolution Authorizing the Execution of a Redevelopment Agreement
 Between the City of Aurora and Magick Woods, a Business Located at
 1600 Sequoia Drive, to Facilitate the Company’s Expansion and
 Long-Term Commitment to Maintaining Operations in the City of Aurora.
 David Dibo - City of Aurora, presented regarding this item.
 Bryan Gay - Invest Aurora, presented and responded to questions regarding this item.
 Martin Lyons, Chief Financial Officer - City of Aurora, presented and responded to
 questions regarding this item.
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 Mayor Irvin recognized May 2-8, 2021 as Small Business Week. Mayor Irvin reported
 on recent ribbon cutting ceremonies that have been held in the City of Aurora over the
 last month and discussed the Dino Safari at the Fox Valley Mall from May 7-23, 2021.

 A ceremony honoring Alderman Bob O'Connor will be held on Friday, May 7, 2021 at
 5:00 p.m. The Aldermen and Mayor Irvin congratulated Alderman O'Connor individually
 tonight and each spoke briefly to honor Alderman O'Connor. Alderman O'Connor
 spoke briefly in response.

 STAFF REPORT

 There was no staff report at this meeting.


 CLOSED SESSION

 There was no need for a closed session at this meeting.




City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final May 4, 2021



 ADJOURN

 A motion was made by Alderman Franco and seconded by Alderman Jenkins
 to adjourn this meeting. The motion carried by the following vote and the
 meeting adjourned at 7:41 p.m.:

 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman
 Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman
 O'Connor




 Submitted by:

 _________________________________________
 Jennifer Stallings - City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 7