Rules, Administration, and Procedure — Aurora, IL
Date: 2020-09-15

RAP COMMITTEE MEETING
 City of Aurora REMOTE ACCESS
 44 E. Downer Place
 Aurora, IL 60507
 Rules, Administration, and Procedure

 Agenda - Final Chairperson Carl Franco
 Vice Chair Emmanuel Llamas
 Tuesday Alderman Edward Bugg
 Alderman Bill Donnell
 September 15, 2020 Alderman Patty Smith

 3:00 PM

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
 Phone Number: +1 312-626-6799
 Meeting ID: 875-5590-4008
 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 AGENDA CLERK NO LATER THAN 1:00 PM ON SEPTEMBER 15, 2020 - VIA EMAIL:
 aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
 ALL TELEPHONE NUMBER AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
 PUBLIC.

CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

20-0546 Approval of the minutes of the Rules, Administration and Procedure Committee
 meeting held on Tuesday, September 1, 2020.

 PUBLIC COMMENT

 AGENDA

20-0568 A Resolution Reappointing John Perkins and Ramona Wood to the Aurora Civil
 Service Commission.

20-0473 Discussion of Planning and Zoning Commission composition

 RETURNED ITEMS



City of Aurora Page 1 Printed on 9/11/2020
Rules, Administration, and Agenda - Final September 15, 2020
Procedure


 20-0468 Committee action involving the selection process to fill anticipated vacancies in
 staff positions in the Office of the Aldermen.

 HELD

20-0533 Discussion regarding residency for City of Aurora employees .

 CLOSED SESSION

 ADJOURNMENT:

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]

 Any individual with a disability requesting a reasonable accommodation in order to participate in a
 public meeting should contact the Alderman's Office at least 48 hours in advance of the scheduled
 meeting. The Alderman's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via
 telephone at 630-256-3020 )or email at aldermansoffice@aurora-il.org. Every effort will be made to
 allow for meeting participation.




City of Aurora Page 2 Printed on 9/11/2020

RAP COMMITTEE
 City of Aurora MEETING REMOTE
 44 E. Downer Place
 Aurora, IL 60507


 Rules, Administration, and Procedure
 Meeting Minutes - Final-revised
 Tuesday
 September 15, 2020
 3:00 PM
 Chairperson Carl Franco
 Vice Chair Emmanuel Llamas
 Alderman Edward Bugg
 Alderman Bill Donnell
 Alderman Patty Smith

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
 Phone Number: +1 312-626-6799
 Meeting ID: 875-5590-4008

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 AGENDA CLERK NO LATER THAN 1:00 PM ON SEPTEMBER 15, 2020 - VIA EMAIL:
 aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
 ALL TELEPHONE NUMBER AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
 PUBLIC.

 CALL TO ORDER:

 Chairperson Carl Franco called the meeting to order at 3:00 p.m.


 ROLL CALL

 Present: 5 - Chairperson Carl Franco, Vice Chair Emmanuel Llamas, Alderman Edward
 Bugg, Alderman Bill Donnell and Alderman Patty Smith

 OTHERS PRESENT

 City of Aurora: Miguel Flores, IT; Tracey Vacek, Planning & Zoning; Sandra
 Strueber, Aldermen's Office; Rick Veenstra, Law; Ed Sieben, Planning &
 Zoning; Alex Voigt, Mayor's Office; Alisia Lewis, Human Resources; Garrett
 Oros, Aurora Fire Dept.; John Curley, Development Services; Jolene Coulter,
 Purchasing; Lee Catavu, Aurora Police Department; Maria Lindsay, Mayor's
 Office; Marissa Spencer, Law; Chuck Nelson, Mayor's Office; Socorro Flores,
 Mayor's Office; Stacey Peterson, Budget; Toshia Moss, Human Resources;
 Shelly Windett, Aldermen's Office;


City of Aurora Page 1
Rules, Administration, and Meeting Minutes - Final-revised September 15, 2020
Procedure


 APPROVAL OF MINUTES

 20-0546 Approval of the minutes of the Rules, Administration and Procedure
 Committee meeting held on Tuesday, September 1, 2020.
 A motion was made by Alderman Bugg, seconded by Alderman Smith, that the
 minutes be accepted and filed. The motion carried.

 Ayes: 5


 PUBLIC COMMENT

 None


 AGENDA

 20-0568 A Resolution Reappointing John Perkins and Ramona Wood to the
 Aurora Civil Service Commission.
 A motion was made by Alderman Donnell, seconded by Alderman Smith, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0473 Discussion of Planning and Zoning Commission composition

 This Information/Discussion Only was discussed and filed. (Rick Veenstra, Law
 Dept. felt it was appropriate to take a vote on option 1 or 2 for the sake of
 formalizing the draft of the resolution. Option 1 was accepted in a 3/2 vote.)

 RETURNED ITEMS

 20-0468 Committee action involving the selection process to fill anticipated
 vacancies in staff positions in the Office of the Aldermen.
 A motion was made by Alderman Smith, seconded by Vice Chair Llamas, to
 recommend for approval (information only) that the Aldermanic Aide position
 be filled now. The motion carried.

 Ayes: 4

 Nayes: 1


 HELD

 20-0533 Discussion regarding residency for City of Aurora employees .

 Vice Chair Emmanuel Llamas left the meeting at 4:07 p.m.



City of Aurora Page 2
Rules, Administration, and Meeting Minutes - Final-revised September 15, 2020
Procedure


 CLOSED SESSION


 ADJOURNMENT:

 A motion was made by Alderman Donnell, seconded by Alderman Bugg, that
 this meeting be adjourned. The motion carried. Chairperson Carl Franco
 adjourned the meeting at 4:14 p.m.

 Ayes: 4


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]

 Any individual with a disability requesting a reasonable accommodation in order to participate
 in a public meeting should contact the Alderman's Office at least 48 hours in advance of the
 scheduled meeting. The Alderman's Office can be reached in person at 60 E. Downer Place,
 Aurora Illinois, via telephone at 630-256-3020 )or email at aldermansoffice@aurora-il.org. Every
 effort will be made to allow for meeting participation.




City of Aurora Page 3