Finance — Charleston, WV
Date: 2026-03-02
Time: 18:00

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Monday, March 2, 2026
 6:00 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 2-17-2026

 b. Budget Presentation - Director Wood

 II. RESOLUTIONS:

 a. Resolution No. 26-024 - Authorizing the Mayor or City Manager to purchase a new Ford
 F250 Crew Cab for the Charleston Fire Department from Thornhill Auto Group.

 b. Resolution No. 26-025 - Authorizing the Mayor or City Manager to purchase a total of 16
 laptops for the Charleston Police Department Mobile Data Terminals from Brooks Network
 Services, LLC.

 c. Resolution No. 26-026 - Authorizing the Mayor or City Manager to renew its contracts with
 the West Virginia Counties Group Self Insurance Risk Pool, Inc., DBA West Virginia
 Communities Risk Pool, for the City’s Risk Management and Property, Casualty, and Cyber
 Insurance coverage and including all Third Party Administrator Services.

 d. Resolution No. 26-027 - Authorizing the Mayor or City Manager to renew for 1 year its
 contracts with Encova Insurance for workers’ compensation insurance coverage; with USI
 Insurance Services LLC for insurance broker, risk management, and loss control services;
 and with WVCorp for Third Party Administration services related to legacy workers
 compensation claims.

 e. Resolution No. 26-028 – Authorizing the Mayor or City Manager to execute the Stadium
 License, Lease and Service Agreement First Amendment between the City of Charleston and
 Charleston Professional Baseball Company, LLC.


 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax
 f. Resolution No. 26-029 - Authorizing the Mayor or City Manager to enter into one or more
 agreements with the Regional Intergovernmental Council to administer various economic
 and engineering studies for improvements to the Patrick Street Corridor, and to administer
 the City’s Complete Streets Network study for city-wide bicycle planning and infrastructure
 improvements.

III. THE AGENDA WAS AMENDED ON 2-26-2026



 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

CITY OF CHARLESTON
 West Virginia
 Council Member – 12th WARD
Joseph Jenkins Finance Committee, Chair
839 Gordon Drive Parking Committee, Chair
Charleston, West Virginia 25303 Ordinance and Rules Committee
304-575-9202
joseph.jenkins@cityofcharleston.org



 AGENDA
 FINANCE COMMITTEE MEETING
 Monday, March 2, 2026
 6:00 PM
 AV ROOM #308, CITY HALL, CHARLESTON, WV
 AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx

 I. DISCUSSION:

 a. Approval of Previous Minutes 2-17-2026

 b. Budget Presentation - Director Wood

 II. RESOLUTIONS:

 a. Resolution No. 26-024 - Authorizing the Mayor or City Manager to purchase a new Ford
 F250 Crew Cab for the Charleston Fire Department from Thornhill Auto Group.

 b. Resolution No. 26-025 - Authorizing the Mayor or City Manager to purchase a total of 16
 laptops for the Charleston Police Department Mobile Data Terminals from Brooks Network
 Services, LLC.

 c. Resolution No. 26-026 - Authorizing the Mayor or City Manager to renew its contracts with
 the West Virginia Counties Group Self Insurance Risk Pool, Inc., DBA West Virginia
 Communities Risk Pool, for the City’s Risk Management and Property, Casualty, and Cyber
 Insurance coverage and including all Third Party Administrator Services.

 d. Resolution No. 26-027 - Authorizing the Mayor or City Manager to renew for 1 year its
 contracts with Encova Insurance for workers’ compensation insurance coverage; with USI
 Insurance Services LLC for insurance broker, risk management, and loss control services;
 and with WVCorp for Third Party Administration services related to legacy workers
 compensation claims.

 e. Resolution No. 26-028 – Authorizing the Mayor or City Manager to execute the Stadium
 License, Lease and Service Agreement First Amendment between the City of Charleston and
 Charleston Professional Baseball Company, LLC.


 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

 Page | 1 of
 f. Resolution No. 26-029 - Authorizing the Mayor or City Manager to enter into one or more
 agreements with the Regional Intergovernmental Council to administer various economic
 and engineering studies for improvements to the Patrick Street Corridor, and to administer
 the City’s Complete Streets Network study for city-wide bicycle planning and infrastructure
 improvements.

III. THE AGENDA WAS AMENDED ON 2-26-2026



 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com




 City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330
 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax

 Page | 2 of
 MINUTES
 FINANCE COMMITTEE MEETING
 6:30 P.M., FEBRUARY 17, 2026
 AV ROOM #308, CITY HALL


Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to
order at 6:30 p.m., February 17, 2026.

A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:

Joseph Jenkins, Chair
Brent Burton, Vice Chair
Mary Beth Hoover
Larry Moore
Chad Robinson
Shawn Taylor

Absent:
Becky Ceperley


Other Councilmembers present:
Frank Annie
Chelsea Steelhammer
Joe Solomon
Emmett Pepper
Shannon Snodgrass
Beth Kerns
Pat Jones
Jeanine Faegre
Caitlin Cook
Harper Gardner



 I. DISCUSSION:

 a. Approval of Previous Minutes - Councilmember Burton asked for unanimous consent
to dispense with the reading of the minutes for the February 2, 2026 meeting and that they be
approved as distributed. There were no objections, and the minutes were approved.

 1


 Page | 3 of
 II. RESOLUTIONS:

 a. Resolution No. 26-021 – Authorizing the Mayor or City Manager to purchase yellow and
 white traffic marking paint from Allstate Coatings Company for the Traffic &
 Transportation and Parking Operations Departments, in the amount of $47,267.55,
 pursuant to a competitively bid process.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase traffic marking paint for the
 Traffic & Transportation and Parking Operations Departments from Allstate Coatings
 Company, in the amount of $47,267.55, pursuant to a competitive bid process.


City Manager Ben Mishoe added that the City makes this purchase annually. 36 barrels of
yellow paint and 33 barrels of white paint will be purchased.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-021 approved.




 2


 Page | 4 of
 b. Resolution No. 26-022 – Authorizing the Mayor or City Manager to purchase a total of
 three ambulances for the Charleston Fire Department from Atlantic Emergency
 Solutions in the amount of $247,389.00 each, for a total price of $742,167.00, to replace
 ambulances in the regular rotation schedule, where the price was determined pursuant
 to a competitively sourced Sourcewell contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase a total of three ambulances
 for the Charleston Fire Department from Atlantic Emergency Solutions in the amount of
 $247,389.00 each, for a total price of $742,167.00, to replace ambulances in the regular
 rotation schedule, where the price was determined pursuant to a competitively sourced
 Sourcewell contract.


Mishoe added that 2 of the ambulances were originally budgeted in FY2025. The purchases
came in under budget.

Councilmember Jenkins confirmed that the new ambulances will likely be replacing the oldest
ambulances.

Councilmember Robinson confirmed that the ambulances being rotated out will be sold
through the usual process.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-022 approved.




 3


 Page | 5 of
 c. Resolution No. 26-023 – Authorizing the Mayor or City Manager to purchase a card
 access reader system from Motorola Solutions in the amount of $64,351.60 to replace
 the system throughout City Hall, where the price was determined pursuant to a
 competitively sourced Sourcewell contract. This was budgeted in FY2026 to replace the
 outdated system and will ensure CJIS compliance.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase a card access reader system
 from Motorola Solutions in the amount of $64,351.60 to replace the system throughout
 City Hall, where the price was determined pursuant to a competitively sourced
 Sourcewell contract.


Mishoe added that the current card system is old and outdated to the point where the readers
are experiencing problems.

Councilmember Jenkins confirmed that City Hall is Phase 1, then likely Roll Call and Morris
Street, etc.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-023 approved.




Councilmember Burton motioned to adjourn the meeting.
Meeting adjourned.




 4


 Page | 6 of
 Resolution No. 26-024

 Introduced in Council: Adopted by Council:

 March 2, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-024 – Authorizing the Mayor or City Manager to purchase a new Ford F250
 2 Crew Cab for the Charleston Fire Department from Thornhill Auto Group in the amount of
 3 $49,335.00, to replace safety officer vehicle, pursuant to a competitively bid statewide
 4 contract.
 5
 6 Be it Resolved by the Council of the City of Charleston, West Virginia:
 7
 8 That the Mayor or City Manager is authorized to purchase a new Ford F250 Crew Cab for the
 9 Charleston Fire Department from Thornhill Auto Group in the amount of $49,335.00, to replace
10 safety officer vehicle, pursuant to a competitively bid statewide contract.
11




 Page | 7 of
 INSTRUCTIONS: This form
 must be submitted to the City
 Manager’s Office for any
 purchase of materials or
 supplies costing $5,000 or
 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON
 Purchase Request
 2/23/2026
Date: _____________

To: CITY MANAGER,


I request permission to purchase the following materials and/or supplies: _________________________

Ford F250 crew cab
_____________________________________________________________________________________

_____________________________________________________________________________________

 Replacement of safety officer vehicle.
Purchase justification: __________________________________________________________________

State of West Virginia contract MC26TRUCK26B.
_____________________________________________________________________________________

_____________________________________________________________________________________



 $49,335.00
If approved, the total purchase price will be: ________________________



(Check One)


 The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).


 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 8 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)

1. Thornhill Auto Group
 __________________________________ 49,335.00
 Price Quote: $_________________

2. __________________________________ Price Quote: $_________________

3. __________________________________ Price Quote: $_________________

4. __________________________________ Price Quote: $_________________

5. __________________________________ Price Quote: $_________________


 Thornhill Auto Group
The apparent low-bid vendor meeting specifications is: __________________________________

AND

✔ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector’s records, and I recommend authorizing the purchase through the
 low-bid vendor. Outside city limits.
OR

 I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with ______________________________ because:

 _______________________________________________________________________________
 _______________________________________________________________________________
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector’s records.


ITEM A (For Sole Source Procurements ONLY)

Explain what is unique about this vendor/brand and why your department must purchase this product:
_____________________________________________________________________________________
_____________________________________________________________________________________
____________________________________________________________________________________
Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor’s sole source
status:
(Name & Phone Number)_______________________________________
 2


 Page | 9 of
REQUESTOR’S DECLARATION


 I declare that I have fully complied with the letter and intent of the City Code as it pertains to

procurement and have exercised reasonable precaution to procure the item(s) requested above at the

lowest price, consistent with good service and quality.

 I also declare that I have no personal or business relationship with the listed vendor(s) that would

be considered a conflict of interest, except as follows:

(List Actual, Potential, or Perceived Conflicts of Interest) ______________________________________

_____________________________________________________________________________________




 City Manager’s Office
 Bernice A. Freas for CFD Department: ___________________________
Request Submitted By: _________________________



Is this purchase being paid with grant funds? Yes ✔ No




*************************************************************************************


Funds Approval: _________________________ Date: ______________
 Authorized Financial Officer


 976C11 645900 (FY2026 budget)
Account Number: _____________________________________________________________________


City Manager Approval: ______________________________ Date:_____________________




 3


 Page | 10 of
Page | 11 of
Page | 12 of
Page | 13 of
Page | 14 of
Page | 15 of
Page | 16 of
Page | 17 of
Page | 18 of
Page | 19 of
Page | 20 of
Page | 21 of
Page | 22 of
Page | 23 of
Page | 24 of
Page | 25 of
Page | 26 of
Page | 27 of
Page | 28 of
Page | 29 of
Page | 30 of
Page | 31 of
Page | 32 of
Page | 33 of
Page | 34 of
Page | 35 of
Page | 36 of
Page | 37 of
Page | 38 of
Page | 39 of
Page | 40 of
Page | 41 of
Page | 42 of
Page | 43 of
Page | 44 of
 Resolution No. 26-025

 Introduced in Council: Adopted by Council:

 March 2, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-025 – Authorizing the Mayor or City Manager to purchase a total of sixteen
 2 GETAC S410 laptops for the Charleston Police Department Mobile Data Terminals from Brooks
 3 Network Services, LLC in the amount of $2,679.00 each, for a total price of $42,864.00, to
 4 furnish new fleet vehicles, where the price was determined pursuant to a competitively sourced
 5 Sourcewell contract.
 6
 7 Be it Resolved by the Council of the City of Charleston, West Virginia:
 8
 9 That the Mayor or City Manager is authorized to purchase a total of sixteen GETAC S410 laptops
10 for the Charleston Police Department Mobile Data Terminals from Brooks Network Services,
11 LLC in the amount of $2,679.00 each, for a total price of $42,864.00, to furnish new fleet
12 vehicles, where the price was determined pursuant to a competitively sourced Sourcewell
13 contract.




 Page | 45 of
 INSTRUCTIONS: This form
 must be submitted to the City
 Manager’s Office for any
 purchase of materials or
 supplies costing $5,000 or
 more. A minimum of 3 quotes
 is required for this form.
 CITY OF CHARLESTON
 Purchase Request
 2/23/2026
Date: _____________

To: CITY MANAGER,


I request permission to purchase the following materials and/or supplies: _________________________

16 GETAC S410 laptops
_____________________________________________________________________________________

_____________________________________________________________________________________

 To furnish new fleet and take home vehicles.
Purchase justification: __________________________________________________________________

Sourecwell contract 090122-GET.
_____________________________________________________________________________________

_____________________________________________________________________________________



 $42,864.00
If approved, the total purchase price will be: ________________________



(Check One)


 The price is less than the $25,000 permitted for purchases without advertising for bids and needing
 approval from City Council. I have not purposefully split the purchase request to keep the purchase
 under the $25,000 threshold and have not favored a particular vendor. I have not shared
 competitive information with any vendor(s).


 The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM
 A on page 2.)




 Page | 46 of
I have contacted the following responsible vendors and have attached their written quotes for the
requested item(s): (Minimum of 3 Quotes Required)

1. Brooks Network Services, LLC
 __________________________________ 42,864.00
 Price Quote: $_________________

2. __________________________________ Price Quote: $_________________

3. __________________________________ Price Quote: $_________________

4. __________________________________ Price Quote: $_________________

5. __________________________________ Price Quote: $_________________


 Brooks Network Services, LLC
The apparent low-bid vendor meeting specifications is: __________________________________

AND

✔ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston
 according to the City Collector’s records, and I recommend authorizing the purchase through the
 low-bid vendor. Outside city limits.
OR

 I recommend not contracting with the lowest bidder meeting specifications and instead
 recommend contracting with ______________________________ because:

 _______________________________________________________________________________
 _______________________________________________________________________________
 Additionally, the recommended vendor is not delinquent on any financial obligations owed to the
 City of Charleston according to the City Collector’s records.


ITEM A (For Sole Source Procurements ONLY)

Explain what is unique about this vendor/brand and why your department must purchase this product:
_____________________________________________________________________________________
_____________________________________________________________________________________
____________________________________________________________________________________
Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s)
requested to be purchased, and submit his/her written opinion regarding the vendor’s sole source
status:
(Name & Phone Number)_______________________________________
 2


 Page | 47 of
REQUESTOR’S DECLARATION


 I declare that I have fully complied with the letter and intent of the City Code as it pertains to

procurement and have exercised reasonable precaution to procure the item(s) requested above at the

lowest price, consistent with good service and quality.

 I also declare that I have no personal or business relationship with the listed vendor(s) that would

be considered a conflict of interest, except as follows:

(List Actual, Potential, or Perceived Conflicts of Interest) ______________________________________

_____________________________________________________________________________________




 City Manager’s Office
 Bernice A. Freas for CPD Department: ___________________________
Request Submitted By: _________________________



Is this purchase being paid with grant funds? Yes ✔ No




*************************************************************************************


Funds Approval: _________________________ Date: ______________
 Authorized Financial Officer


 976C10 645900 (FY2026 budget)
Account Number: _____________________________________________________________________


City Manager Approval: ______________________________ Date:_____________________




 3


 Page | 48 of
Page | 49 of
Page | 50 of
          


 090122-GET




 Solicitation Number: 090122

 CONTRACT


 This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
 56479 (Sourcewell) and Getac, Inc., 15495 Sand Canyon Ave., Suite 350, Irvine, CA 92618
 (Supplier).

 Sourcewell is a State of Minnesota local government unit and service cooperative created
 under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
 cooperative procurement solutions to government entities. Participation is open to eligible
 federal, state/province, and municipal governmental entities, higher education, K-12 education,
 nonprofit, tribal government, and other public entities located in the United States and Canada.
 Sourcewell issued a public solicitation for Law Enforcement Equipment from which Supplier was
 awarded a contract.

 Supplier desires to contract with Sourcewell to provide equipment, products, or services to
 Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts
 (Participating Entities).

 1. TERM OF CONTRACT

 A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

 B. EXPIRATION DATE AND EXTENSION. This Contract expires November 7, 2026, unless it is
 cancelled sooner pursuant to Article 22. This Contract may be extended one additional year
 upon the request of Sourcewell and written agreement by Supplier.

 C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
 payment obligations incurred prior to expiration or termination will survive, as will the
 following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
 other rights will cease upon expiration or termination of this Contract.

 2. EQUIPMENT, PRODUCTS, OR SERVICES

 A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
 Services as stated in its Proposal submitted under the Solicitation Number listed above.




 Rev. 3/2022 1



 Page | 51 of
          


 090122-GET


 Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
 into this Contract.

 All Equipment and Products provided under this Contract must be new and the current model.
 Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
 in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance,
 Equipment or Products must be delivered as operational to the Participating Entity’s site.

 This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
 sales and sales volume are not guaranteed.

 B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
 from liens and encumbrances, and are free from defects in materials and workmanship. In
 addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
 perform in accordance with the ordinary use for which they are intended. Supplier’s dealers
 and distributors must agree to assist the Participating Entity in reaching a resolution in any
 dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends
 beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

 C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
 the Contract term, Supplier must provide to Sourcewell a current means to validate or
 authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment,
 Products, and Services offered under this Contract, which will be incorporated into this
 Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most
 current information.

 3. PRICING

 All Equipment, Products, or Services under this Contract will be priced at or below the price
 stated in Supplier’s Proposal.

 When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
 Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered
 Equipment, Products, and Services that are operational for their intended purpose, and
 includes all costs to the Participating Entity’s requested delivery location.

 Regardless of the payment method chosen by the Participating Entity, the total cost associated
 with any purchase option of the Equipment, Products, or Services must always be disclosed in
 the pricing quote to the applicable Participating Entity at the time of purchase.

 A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
 packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
 apparent at the time of delivery, Supplier must permit the Equipment and Products to be


 Rev. 3/2022 2



 Page | 52 of
          


 090122-GET


 returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
 Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
 time after delivery where circumstances or conditions prevent effective inspection of the
 Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
 Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
 the Supplier will replace nonconforming Equipment and Products with conforming Equipment
 and Products that are acceptable to the Participating Entity.

 Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
 in a defective or inoperable condition.

 Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
 delivers substandard or inferior Equipment or Products.

 B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax-
 exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
 exempt entity.

 C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection
 of Equipment, Products, or Services at discounts greater than those listed in the Contract.
 When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
 Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
 from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
 in Article 4 below.

 Hot List program and pricing may also be used to discount and liquidate close-out and
 discontinued Equipment and Products as long as those close-out and discontinued items are
 clearly identified as such. Current ordering process and administrative fees apply. Hot List
 Pricing must be published and made available to all Participating Entities.

 4. PRODUCT AND PRICING CHANGE REQUESTS

 Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
 time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
 Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
 approved form is available from the assigned Sourcewell Supplier Development Administrator.
 At a minimum, the request must:

 x Identify the applicable Sourcewell contract number;
 x Clearly specify the requested change;
 x Provide sufficient detail to justify the requested change;




 Rev. 3/2022 3



 Page | 53 of
          


 090122-GET


 x Individually list all Equipment, Products, or Services affected by the requested change,
 along with the requested change (e.g., addition, deletion, price change); and
 x Include a complete restatement of pricing documentation in Microsoft Excel with the
 effective date of the modified pricing, or product addition or deletion. The new pricing
 restatement must include all Equipment, Products, and Services offered, even for those
 items where pricing remains unchanged.

 A fully executed Sourcewell Price and Product Request Form will become an amendment
 to this Contract and will be incorporated by reference.

 5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

 A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and
 nonprofit entities across the United States and Canada; such as federal, state/province,
 municipal, K-12 and higher education, tribal government, and other public entities.

 The benefits of this Contract should be available to all Participating Entities that can legally
 access the Equipment, Products, or Services under this Contract. A Participating Entity’s
 authority to access this Contract is determined through its cooperative purchasing, interlocal,
 or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
 Member of Sourcewell during such time of access. Supplier understands that a Participating
 Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating
 Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

 Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
 eligibility requirements and documentation and will encourage potential participating entities
 to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
 roster during the term of this Contract.

 B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government-
 owned facilities, including schools. Supplier’s employees and agents must conduct themselves
 in a professional manner while on the premises, and in accordance with Participating Entity
 policies and procedures, and all applicable laws.

 6. PARTICIPATING ENTITY USE AND PURCHASING

 A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
 this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
 Contract; however, order flow and procedure will be developed jointly between Sourcewell and
 Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
 subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
 may use its own forms, but the purchase order should clearly note the applicable Sourcewell



 Rev. 3/2022 4



 Page | 54 of
          


 090122-GET


 contract number. All Participating Entity orders under this Contract must be issued prior to
 expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
 payment obligations, and any applicable warranty periods or other Supplier or Participating
 Entity obligations may extend beyond the term of this Contract.

 Supplier’s acceptable forms of payment are included in its attached Proposal. Participating
 Entities will be solely responsible for payment and Sourcewell will have no liability for any
 unpaid invoice of any Participating Entity.

 B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
 conditions to a purchase order, or other required transaction documentation, may be
 negotiated between a Participating Entity and Supplier, such as job or industry-specific
 requirements, legal requirements (e.g., affirmative action or immigration status requirements),
 or specific local policy requirements. Some Participating Entities may require the use of a
 Participating Addendum, the terms of which will be negotiated directly between the
 Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as
 applicable. Any negotiated additional terms and conditions must never be less favorable to the
 Participating Entity than what is contained in this Contract.

 C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
 service or specialized performance requirements not addressed in this Contract (such as e-
 commerce specifications, specialized delivery requirements, or other specifications and
 requirements), the Participating Entity and the Supplier may enter into a separate, standalone
 agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
 be made a party to a claim for breach of such agreement.

 D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
 in part, immediately upon notice to Supplier in the event of any of the following events:

 1. The Participating Entity fails to receive funding or appropriation from its governing body
 at levels sufficient to pay for the equipment, products, or services to be purchased; or
 2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
 Participating Entity’s requirements.

 E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
 Participating Entity’s order will be determined by the Participating Entity making the purchase.

 7. CUSTOMER SERVICE

 A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
 Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
 changed. The Account Representative will be responsible for:



 Rev. 3/2022 5



 Page | 55 of
          


 090122-GET


 x Maintenance and management of this Contract;
 x Timely response to all Sourcewell and Participating Entity inquiries; and
 x Business reviews to Sourcewell and Participating Entities, if applicable.

 B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
 Sourcewell per contract year. The business review will cover sales to Participating Entities,
 pricing and contract terms, administrative fees, sales data reports, performance issues, supply
 issues, customer issues, and any other necessary information.

 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

 A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
 contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
 assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
 quarter. A Report must be provided regardless of the number or amount of sales during that
 quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
 made).

 The Report must contain the following fields:

 x Participating Entity Name (e.g., City of Staples Highway Department);
 x Participating Entity Physical Street Address;
 x Participating Entity City;
 x Participating Entity State/Province;
 x Participating Entity Zip/Postal Code;
 x Participating Entity Contact Name;
 x Participating Entity Contact Email Address;
 x Participating Entity Contact Telephone Number;
 x Sourcewell Assigned Entity/Participating Entity Number;
 x Item Purchased Description;
 x Item Purchased Price;
 x Sourcewell Administrative Fee Applied; and
 x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

 B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
 the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
 Services provided to Participating Entities. The Administrative Fee must be included in, and not
 added to, the pricing. Supplier may not charge Participating Entities more than the contracted
 price to offset the Administrative Fee.

 The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
 in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased


 Rev. 3/2022 6



 Page | 56 of
          


 090122-GET


 by Participating Entities under this Contract during each calendar quarter. Payments should
 note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be
 mailed to the address above “Attn: Accounts Receivable” or remitted electronically to
 Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments
 must be received no later than 45 calendar days after the end of each calendar quarter.

 Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
 ensure that the administrative fee is paid on all items purchased under this Contract.

 In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
 reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
 any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
 Contract’s expiration date, the administrative fee payment will be due no more than 30 days
 from the cancellation date.

 9. AUTHORIZED REPRESENTATIVE

 Sourcewell's Authorized Representative is its Chief Procurement Officer.

 Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If
 Supplier’s Authorized Representative changes at any time during this Contract, Supplier must
 promptly notify Sourcewell in writing.

 10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

 A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
 documents, and accounting procedures and practices relevant to this Contract are subject to
 examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
 end of this Contract. This clause extends to Participating Entities as it relates to business
 conducted by that Participating Entity under this Contract.

 B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
 this Contract without the prior written consent of the other party and a fully executed
 assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
 assignment will be invalid.

 C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
 until it has been duly executed by the parties.

 D. WAIVER. Failure by either party to take action or assert any right under this Contract will
 not be deemed a waiver of such right in the event of the continuation or repetition of the
 circumstances giving rise to such right. Any such waiver must be in writing and signed by the
 parties.


 Rev. 3/2022 7



 Page | 57 of
          


 090122-GET



 E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
 parties. No other understanding regarding this Contract, whether written or oral, may be used
 to bind either party. For any conflict between the attached Proposal and the terms set out in
 Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

 F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
 contractors, each free to exercise judgment and discretion with regard to the conduct of their
 respective businesses. This Contract does not create a partnership, joint venture, or any other
 relationship such as master-servant, or principal-agent.

 11. INDEMNITY AND HOLD HARMLESS

 Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
 including their agents and employees, harmless from any claims or causes of action, including
 attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or
 omission in the performance of this Contract by the Supplier or its agents or employees; this
 indemnification includes injury or death to person(s) or property alleged to have been caused
 by some defect in the Equipment, Products, or Services under this Contract to the extent the
 Equipment, Product, or Service has been used according to its specifications. Supplier is not
 liable in any event for consequential damages. Sourcewell’s responsibility will be governed by
 the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other
 applicable law.

 12. GOVERNMENT DATA PRACTICES

 Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
 Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
 under this Contract and as it applies to all data created, collected, received, maintained, or
 disseminated by the Supplier under this Contract.

 13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

 A. INTELLECTUAL PROPERTY
 1. Grant of License. During the term of this Contract:
 a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and
 license to use the trademark(s) provided to Supplier by Sourcewell in advertising and
 promotional materials for the purpose of marketing Sourcewell’s relationship with
 Supplier.
 b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and
 license to use Supplier’s trademarks in advertising and promotional materials for the
 purpose of marketing Supplier’s relationship with Sourcewell.



 Rev. 3/2022 8



 Page | 58 of
          


 090122-GET


 2. Limited Right of Sublicense. The right and license granted herein includes a limited right
 of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
 resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in
 advertising and promotional materials for the purpose of marketing the Parties’ relationship
 to Participating Entities. Any sublicense granted will be subject to the terms and conditions
 of this Article. Each party will be responsible for any breach of this Article by any of their
 respective sublicensees.
 3. Use; Quality Control.
 a. Neither party may alter the other party’s trademarks from the form provided
 and must comply with removal requests as to specific uses of its trademarks or
 logos.
 b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
 other party’s trademarks only in good faith and in a dignified manner consistent with
 such party’s use of the trademarks. Upon written notice to the breaching party, the
 breaching party has 30 days of the date of the written notice to cure the breach or
 the license will be terminated.
 4. Termination. Upon the termination of this Contract for any reason, each party, including
 Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
 and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed
 catalog of suppliers which may be used until the next printing). Supplier must return all
 marketing and promotional materials, including signage, provided by Sourcewell, or dispose
 of it according to Sourcewell’s written directions.

 B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
 without prior written approval from the Authorized Representatives. Publicity includes notices,
 informational pamphlets, press releases, research, reports, signs, and similar public notices
 prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
 respect to the program, publications, or services provided resulting from this Contract.

 C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
 approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
 Administrator assigned to this Contract.

 D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
 Products, or Services.

 14. GOVERNING LAW, JURISDICTION, AND VENUE

 The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
 for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
 state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.




 Rev. 3/2022 9



 Page | 59 of
          


 090122-GET


 15. FORCE MAJEURE

 Neither party to this Contract will be held responsible for delay or default caused by acts of God
 or other conditions that are beyond that party’s reasonable control. A party defaulting under
 this provision must provide the other party prompt written notice of the default.

 16. SEVERABILITY

 If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
 unenforceable, or void then both parties will be relieved from all obligations arising from that
 provision. If the remainder of this Contract is capable of being performed, it will not be affected
 by such determination or finding and must be fully performed.

 17. PERFORMANCE, DEFAULT, AND REMEDIES

 A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
 address unresolved contract issues as follows:

 1. Notification. The parties must promptly notify each other of any known dispute and
 work in good faith to resolve such dispute within a reasonable period of time. If necessary,
 Sourcewell and the Supplier will jointly develop a short briefing document that describes
 the issue(s), relevant impact, and positions of both parties.
 2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
 above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
 level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
 3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
 Supplier must continue without delay to carry out all of its responsibilities under the
 Contract that are not affected by the dispute. If the Supplier fails to continue without delay
 to perform its responsibilities under the Contract, in the accomplishment of all undisputed
 work, the Supplier will bear any additional costs, with the exception of consequential
 damages, incurred by Sourcewell and/or its Participating Entities as a result of such failure
 to proceed.

 B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
 or any Participating Entity order under this Contract, in default:

 1. Nonperformance of contractual requirements, or
 2. A material breach of any term or condition of this Contract.

 The party claiming default must provide written notice of the default, with 30 calendar days to
 cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
 or other damages. If the default remains after the opportunity for cure, the non-defaulting
 party may:


 Rev. 3/2022 10



 Page | 60 of
          


 090122-GET



 x  Exercise any remedy provided by law or equity, or
 x  Terminate the Contract or any portion thereof, including any orders issued against the
 Contract.

 18. INSURANCE

 A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
 at all times during the performance of this Contract with insurance company(ies) licensed or
 authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better,
 with coverage and limits of insurance not less than the following:

 1. Workers’ Compensation and Employer’s Liability.
 Workers’ Compensation: As required by any applicable law or regulation.
 Employer's Liability Insurance: must be provided in amounts not less than listed below:
 Minimum limits:
 $500,000 each accident for bodily injury by accident
 $500,000 policy limit for bodily injury by disease
 $500,000 each employee for bodily injury by disease

 2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
 operations, with coverage on an occurrence basis, and must be subject to terms no less
 broad than the Insurance Services Office (“ISO”) Commercial General Liability Form
 CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
 liability arising from premises, operations, bodily injury and property damage,
 independent contractors, products-completed operations including construction defect,
 contractual liability, blanket contractual liability, and personal injury and advertising
 injury. All required limits, terms and conditions of coverage must be maintained during
 the term of this Contract.
 Minimum Limits:
 $1,000,000 each occurrence Bodily Injury and Property Damage
 $1,000,000 Personal and Advertising Injury
 $2,000,000 aggregate for products liability-completed operations
 $2,000,000 general aggregate

 3. Commercial Automobile Liability Insurance. During the term of this Contract,
 Supplier will maintain insurance covering all owned, hired, and non-owned automobiles
 in limits of liability not less than indicated below. The coverage must be subject to terms
 no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
 or equivalent.
 Minimum Limits:
 $1,000,000 each accident, combined single limit



 Rev. 3/2022 11



 Page | 61 of
          


 090122-GET


 4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
 umbrella coverage over Employer’s Liability, Commercial General Liability, and
 Commercial Automobile.
 Minimum Limits:
 $2,000,000

 5. Network Security and Privacy Liability Insurance. During the term of this Contract,
 Supplier will maintain coverage for network security and privacy liability. The coverage
 may be endorsed on another form of liability coverage or written on a standalone
 policy. The insurance must cover claims which may arise from failure of Supplier’s
 security resulting in, but not limited to, computer attacks, unauthorized access,
 disclosure of not public data – including but not limited to, confidential or private
 information, transmission of a computer virus, or denial of service.
 Minimum limits:
 $2,000,000 per occurrence
 $2,000,000 annual aggregate

 Failure of Supplier to maintain the required insurance will constitute a material breach entitling
 Sourcewell to immediately terminate this Contract for default.

 B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
 furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
 Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
 Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
 Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
 be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

 Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
 certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
 this Contract.

 C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
 INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
 their officers, agents, and employees, as an additional insured under the Supplier’s commercial
 general liability insurance policy with respect to liability arising out of activities, “operations,” or
 “work” performed by or on behalf of Supplier, and products and completed operations of
 Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
 primary and not excess over or contributory with any other valid, applicable, and collectible
 insurance or self-insurance in force for the additional insureds.

 D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
 otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
 insureds for losses paid under the insurance policies required by this Contract or other


 Rev. 3/2022 12



 Page | 62 of
          


 090122-GET


 insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
 deductibles and/or self-insured retentions applicable to the required or any other insurance
 maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
 require similar written express waivers of subrogation and insurance clauses from each of its
 subcontractors.

 E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
 Contract can be met by either providing a primary policy or in combination with
 umbrella/excess liability policy(ies), or self-insured retention.

 19. COMPLIANCE

 A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
 Contract must comply fully with applicable federal laws and regulations, and with the laws in
 the states and provinces in which the Equipment, Products, or Services are sold.

 B. LICENSES. Supplier must maintain a valid and current status on all required federal,
 state/provincial, and local licenses, bonds, and permits required for the operation of the
 business that the Supplier conducts with Sourcewell and Participating Entities.

 20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

 Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
 writing certain information to Sourcewell related to bankruptcy actions. If at any time during
 this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
 writing.

 Supplier certifies and warrants that neither it nor its principals are presently debarred,
 suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
 operated by the State of Minnesota; the United States federal government or the Canadian
 government, as applicable; or any Participating Entity. Supplier certifies and warrants that
 neither it nor its principals have been convicted of a criminal offense related to the subject
 matter of this Contract. Supplier further warrants that it will provide immediate written notice
 to Sourcewell if this certification changes at any time.

 21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
 UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

 Participating Entities that use United States federal grant or FEMA funds to purchase goods or
 services from this Contract may be subject to additional requirements including the
 procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
 Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
 requirements based on specific funding source terms or conditions. Within this Article, all


 Rev. 3/2022 13



 Page | 63 of
          


 090122-GET


 references to “federal” should be interpreted to mean the United States federal government.
 The following list only applies when a Participating Entity accesses Supplier’s Equipment,
 Products, or Services with United States federal funds.

 A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
 contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
 1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
 accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending
 Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing
 regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal
 Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated
 herein by reference.

 B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
 program legislation, all prime construction contracts in excess of $2,000 awarded by non-
 federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
 “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
 Construction”). In accordance with the statute, contractors must be required to pay wages to
 laborers and mechanics at a rate not less than the prevailing wages specified in a wage
 determination made by the Secretary of Labor. In addition, contractors must be required to pay
 wages not less than once a week. The non-federal entity must place a copy of the current
 prevailing wage determination issued by the Department of Labor in each solicitation. The
 decision to award a contract or subcontract must be conditioned upon the acceptance of the
 wage determination. The non-federal entity must report all suspected or reported violations to
 the federal awarding agency. The contracts must also include a provision for compliance with
 the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor
 regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work
 Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that
 each contractor or subrecipient must be prohibited from inducing, by any means, any person
 employed in the construction, completion, or repair of public work, to give up any part of the
 compensation to which he or she is otherwise entitled. The non-federal entity must report
 all suspected or reported violations to the federal awarding agency. Supplier must be in
 compliance with all applicable Davis-Bacon Act provisions.

 C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
 applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
 the employment of mechanics or laborers must include a provision for compliance with 40
 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
 Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
 every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
 of the standard work week is permissible provided that the worker is compensated at a rate of


 Rev. 3/2022 14



 Page | 64 of
          


 090122-GET


 not less than one and a half times the basic rate of pay for all hours worked in excess of 40
 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
 work and provide that no laborer or mechanic must be required to work in surroundings or
 under working conditions which are unsanitary, hazardous or dangerous. These requirements
 do not apply to the purchases of supplies or materials or articles ordinarily available on the
 open market, or contracts for transportation or transmission of intelligence. This provision is
 hereby incorporated by reference into this Contract. Supplier certifies that during the term of
 an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
 comply with applicable requirements as referenced above.

 D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
 meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or
 subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
 regarding the substitution of parties, assignment or performance of experimental,
 developmental, or research work under that “funding agreement,” the recipient or subrecipient
 must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit
 Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
 Agreements,” and any implementing regulations issued by the awarding agency. Supplier
 certifies that during the term of an award for all contracts by Sourcewell resulting from this
 procurement process, Supplier must comply with applicable requirements as referenced above.

 E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
 ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
 the non-federal award to agree to comply with all applicable standards, orders or regulations
 issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
 Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
 awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
 Supplier certifies that during the term of this Contract will comply with applicable requirements
 as referenced above.

 F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
 (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
 in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
 §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
 of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
 ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
 certifies that neither it nor its principals are presently debarred, suspended, proposed for
 debarment, declared ineligible, or voluntarily excluded from participation by any federal
 department or agency.

 G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
 any required certifications. Suppliers must not have used federal appropriated funds to pay any


 Rev. 3/2022 15



 Page | 65 of
          


 090122-GET


 person or organization for influencing or attempting to influence an officer or employee of any
 agency, a member of Congress, officer or employee of Congress, or an employee of a member
 of Congress in connection with obtaining any federal contract, grant, or any other award
 covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
 takes place in connection with obtaining any federal award. Such disclosures are forwarded
 from tier to tier up to the non-federal award. Suppliers must file all certifications and
 disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31
 U.S.C. § 1352).

 H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
 the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
 that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
 grantees or subgrantees submit final expenditure reports or quarterly or annual financial
 reports, as applicable, and all other pending matters are closed.

 I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
 must comply with the mandatory standards and policies relating to energy efficiency which are
 contained in the state energy conservation plan issued in compliance with the Energy Policy
 and Conservation Act.

 J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
 with all applicable provisions of the Buy American Act. Purchases made in accordance with the
 Buy American Act must follow the applicable procurement rules calling for free and open
 competition.

 K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
 representatives of a federal agency must have access to any books, documents, papers and
 records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under
 this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
 right also includes timely and reasonable access to Supplier’s personnel for the purpose of
 interview and discussion relating to such documents.

 L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
 a state agency or agency of a political subdivision of a state and its contractors must comply
 with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
 and Recovery Act. The requirements of Section 6002 include procuring only items designated in
 guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
 highest percentage of recovered materials practicable, consistent with maintaining a
 satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
 value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
 solid waste management services in a manner that maximizes energy and resource recovery;
 and establishing an affirmative procurement program for procurement of recovered materials
 identified in the EPA guidelines.


 Rev. 3/2022 16



 Page | 66 of
          


 090122-GET



 M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or
 reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

 N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
 this Contract or any purchase by a Participating Entity and is not subject to any obligations or
 liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
 resulting from the Contract or any purchase by an authorized user.

 O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
 Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
 Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a
 Participating Entity.

 P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any
 federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
 disallowance, and benefit overpayments.

 Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
 Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
 the anticipated work under this Contract raises an actual or potential conflict of interest (as
 described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
 writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
 Participating Entity are able to assess the actual or potential conflict; and provide any additional
 information as necessary or requested.

 R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
 Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
 and support to individuals and organizations associated with terrorism.

 S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
 EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it
 will comply with applicable requirements of 2 C.F.R. § 200.216.

 T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
 that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
 200.322.

 22. CANCELLATION

 Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
 days’ written notice to the other party. However, Sourcewell may cancel this Contract
 immediately upon discovery of a material defect in any certification made in Supplier’s


 Rev. 3/2022 17



 Page | 67 of
          


 090122-GET


 Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
 service obligations incurred or accrued prior to cancellation.


 Sourcewell Getac, Inc.




 By: __________________________ By: __________________________
 Jeremy Schwartz Hsin Jung-Lu
 Title: Chief Procurement Officer Title: VP Finance & Business Services
        
 Date: ________________________ Date: ________________________



 Approved:



 By: __________________________
 Chad Coauette
 Title: Executive Director/CEO
    
 Date: ________________________




 Rev. 3/2022 18



 Page | 68 of
          



 5)3/DZ(QIRUFHPHQW(TXLSPHQW
 



 9HQGRU'HWDLOV


 &RPSDQ\1DPH *HWDF,QF
 'RHV\RXUFRPSDQ\FRQGXFW
 EXVLQHVVXQGHUDQ\RWKHUQDPH",I *HWDF9LGHR6ROXWLRQV
 \HVSOHDVHVWDWH
 6DQG&DQ\RQ'ULYH6XLWH
 $GGUHVV
 ,UYLQH&$
 &RQWDFW 7DPP\7XEEV
 (PDLO FRQWUDFWDGPLQLVWUDWRUBXV#JHWDFFRP
 3KRQH 
 )D[ 
 +67 


 6XEPLVVLRQ'HWDLOV


 &UHDWHG2Q 7XHVGD\$XJXVW
 6XEPLWWHG2Q :HGQHVGD\$XJXVW
 6XEPLWWHG%\ 7DPP\7XEEV
 (PDLO FRQWUDFWDGPLQLVWUDWRUBXV#JHWDFFRP
 7UDQVDFWLRQ HDFHDDFFHHDII
 6XEPLWWHU V,3$GGUHVV 




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 69 of
          


  6SHFLILFDWLRQV


  7DEOH3URSRVHU,GHQWLW\ $XWKRUL]HG5HSUHVHQWDWLYHV

  *HQHUDO,QVWUXFWLRQV DSSOLHVWRDOO7DEOHV 6RXUFHZHOOSUHIHUVDEULHIEXWWKRURXJKUHVSRQVHWRHDFKTXHVWLRQ'RQRWPHUHO\DWWDFK
  DGGLWLRQDOGRFXPHQWVWR\RXUUHVSRQVHZLWKRXWDOVRSURYLGLQJDVXEVWDQWLYHUHVSRQVH'RQRWOHDYHDQVZHUVEODQNUHVSRQG³1$´LIWKH
  TXHVWLRQGRHVQRWDSSO\WR\RX SUHIHUDEO\ZLWKDQH[SODQDWLRQ 

  

 /LQH
 4XHVWLRQ 5HVSRQVH
 ,WHP
  3URSRVHUௐ/HJDOௐ1DPHௐ RQHௐOHJDOௐHQWLW\ௐRQO\ ௐௐ *HWDFௐௐ,QF
 ,QௐWKHௐHYHQWௐRIௐDZDUGௐZLOOௐH[HFXWHௐWKHௐ 
 UHVXOWLQJௐFRQWUDFWௐDVௐ6XSSOLHU
  ,GHQWLI\ௐDOOௐVXEVLGLDU\ௐHQWLWLHVௐRIௐWKHௐ3URSRVHUௐ 1$
 ZKRVHௐHTXLSPHQWௐSURGXFWVௐRUௐVHUYLFHVௐDUHௐ 
 LQFOXGHGௐLQௐWKHௐ3URSRVDO
  ,GHQWLI\ௐDOOௐDSSOLFDEOHௐDVVXPHGௐQDPHVௐRUௐ'%$ௐ 1$
 QDPHVௐRIௐWKHௐ3URSRVHUௐRUௐ3URSRVHU Vௐ 
 VXEVLGLDULHVௐLQௐ/LQHௐௐRUௐ/LQHௐௐDERYH
  3URYLGHௐ\RXUௐ&$*(ௐFRGHௐRUௐ8QLTXHௐ(QWLW\ௐ 33 
 ,GHQWLILHUௐ 6$0 
  3URSRVHUௐ3K\VLFDOௐ$GGUHVV ௐ6DQGௐ&DQ\RQௐ$YHௐ6XLWHௐௐ,UYLQHௐ&$ௐ 
  3URSRVHUௐZHEVLWHௐDGGUHVVௐ RUௐDGGUHVVHV  ZZZJHWDFFRPXV 
  3URSRVHU Vௐ$XWKRUL]HGௐ5HSUHVHQWDWLYHௐ QDPHௐ +VLQௐ-XQJ/Xௐ93ௐ)LQDQFHௐ ௐ%XVLQHVVௐ6HUYLFHVௐௐ6DQGௐ&DQ\RQௐ$YHௐ6XLWHௐ
 WLWOHௐDGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH ௐ 7KHௐ ௐ,UYLQHௐ&$ௐௐKMOX#JHWDFFRPௐ  ௐ
 UHSUHVHQWDWLYHௐPXVWௐKDYHௐDXWKRULW\ௐWRௐVLJQௐ
 WKHௐ³3URSRVHU¶Vௐ$VVXUDQFHௐRIௐ&RPSOLDQFH´ௐRQௐ 
 EHKDOIௐRIௐWKHௐ3URSRVHUௐDQGௐLQௐWKHௐHYHQWௐRIௐ
 DZDUGௐZLOOௐEHௐH[SHFWHGௐWRௐH[HFXWHௐWKHௐ
 UHVXOWLQJௐFRQWUDFW 
  3URSRVHU VௐSULPDU\ௐFRQWDFWௐIRUௐWKLVௐSURSRVDOௐ 7DPP\ௐ7XEEVௐ&DSWXUHௐ0DQDJHUௐWDPP\WXEEV#JHWDFFRPௐ  ௐ
 
 QDPHௐWLWOHௐDGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH 
  3URSRVHU VௐRWKHUௐFRQWDFWVௐIRUௐWKLVௐSURSRVDOௐLIௐ 0DULDௐ*XWLHUUH]ௐ&RQWUDFWௐ$GPLQLVWUDWRUௐFRQWUDFWDGPLQLVWUDWRUBXV#JHWDFFRPௐ  ௐ
 DQ\ௐ QDPHௐWLWOHௐDGGUHVVௐHPDLOௐDGGUHVVௐ ௐ 
 SKRQH 




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 70 of
          

  7DEOH&RPSDQ\,QIRUPDWLRQDQG)LQDQFLDO6WUHQJWK

 /LQH
 4XHVWLRQ 5HVSRQVH
 ,WHP
  3URYLGHௐDௐEULHIௐKLVWRU\ௐRIௐ\RXUௐFRPSDQ\ௐ )RUௐRYHUௐௐ\HDUVௐ*HWDFௐKDVௐZRUNHGௐFROODERUDWLYHO\ௐZLWKௐ5HVHOOHUVௐDQGௐ(QGௐ8VHUVௐ
 LQFOXGLQJௐ\RXUௐFRPSDQ\¶VௐFRUHௐYDOXHVௐ WRௐLGHQWLI\ௐFRQVXOWௐGHYHORSௐDQGௐGHSOR\ௐUXJJHGௐFRPSXWLQJௐVROXWLRQVௐDFURVVௐDௐZLGHௐ
 EXVLQHVVௐSKLORVRSK\ௐDQGௐLQGXVWU\ௐORQJHYLW\ௐ UDQJHௐRIௐVHFWRUVௐVXFKௐDVௐSXEOLFௐVDIHW\ௐZDUHKRXVLQJௐWUDQVSRUWDWLRQௐPDQXIDFWXULQJௐ
 UHODWHGௐWRௐWKHௐUHTXHVWHGௐHTXLSPHQWௐSURGXFWVௐ XWLOLW\ௐWHOHFRPௐDQGௐPLOLWDU\ௐௐGHIHQVH
 RUௐVHUYLFHV
 $VௐWKHௐQGௐODUJHVWௐUXJJHGௐ,7ௐPDQXIDFWXUHUௐLQௐWKHௐZRUOGௐ*HWDFௐLVௐWUHPHQGRXVO\ௐ
 SURXGௐRIௐWKHௐLPSDFWVௐZHௐKDYHௐPDGHௐLQௐKHOSLQJௐOHYHUDJHௐWHFKQRORJ\ௐWRௐVXSSRUWௐWKHௐ 
 FKDQJLQJௐUROHௐRIௐPRELOHௐGDWDௐWHUPLQDOVௐLQௐYDULRXVௐJRYHUQPHQWௐHQWLWLHVௐDQGௐRXUௐJRDOௐ
 LVௐWRௐSURYLGHௐVROXWLRQVௐWKDWௐHQKDQFHௐRSHUDWLRQVௐDQGௐUHGXFHௐWRWDOௐFRVWௐRIௐUXJJHGௐ
 PRELOHௐGDWDௐWHUPLQDOௐRZQHUVKLSௐ
 *HWDF VௐFXUUHQWௐOLQHXSௐRIௐSURGXFWVௐLQFOXGHௐௐUXJJHGௐODSWRSVௐDQGௐௐUXJJHGௐWDEOHWVௐ
 WKDWௐIHDWXUHௐDௐUDQJௐRIௐVFUHHQௐVL]HVௐDQGௐIHDWXUHVௐWRௐPHHWௐWKHௐQHHGௐRIௐDOOௐUXJJHGௐ
 XVHUV
  :KDWௐDUHௐ\RXUௐFRPSDQ\¶VௐH[SHFWDWLRQVௐLQௐWKHௐ $VௐDௐ6RXUFHZHOOௐFRQWUDFWௐKROGHUௐ*HWDFௐSODQVௐWRௐXWLOL]HௐWKLVௐFRRSHUDWLYHௐFRQWUDFWௐWRௐ
 HYHQWௐRIௐDQௐDZDUG" VXSSRUWௐDௐPRUHௐHIILFLHQWௐSURFXUHPHQWௐPHWKRGௐIRUௐRXUௐWKRXVDQGVௐRIௐFXVWRPHUVௐ:Hௐ
 XQGHUVWDQGௐWKHௐWLPHௐDQGௐFRVWௐDVVRFLDWHGௐZLWKௐFRPSHWLWLYHௐELGGLQJௐDQGௐORRNௐWRௐ
 
 UHGXFHௐWKLVௐSURFXUHPHQWௐFKDOOHQJHௐIRUௐRXUௐFXVWRPHUVௐDFURVVௐWKHௐ86ௐDQGௐ&DQDGDௐௐ
 :HௐDUHௐHDJHUௐWRௐXWLOL]HௐDௐUREXVWௐPDUNHWLQJௐDQGௐWUDLQLQJௐSODQௐWRௐLQWURGXFHௐ6RXUFHZHOOௐ
 WRௐRXUௐFXVWRPHUVௐDVௐDௐYLDEOHௐSURFXUHPHQWௐPHWKRGௐIRUௐIXWXUHௐSURFXUHPHQWV
  'HPRQVWUDWHௐ\RXUௐILQDQFLDOௐVWUHQJWKௐDQGௐ 6LQHௐௐ*HWDFௐKDVௐFRQVLVWHQWO\ௐJURZQௐLQௐVDOHVௐIURPௐ0ௐLQௐௐWRௐ0ௐLQௐ
 VWDELOLW\ௐZLWKௐPHDQLQJIXOௐGDWDௐ7KLVௐFRXOGௐ ௐௐ3OHDVHௐVHHௐ*HWDFௐ)LQDQFLDOௐ5HYLHZௐGRFXPHQWௐDWWDFKHGௐௐ<RXௐPD\ௐDOVRௐ
 LQFOXGHௐVXFKௐLWHPVௐDVௐILQDQFLDOௐVWDWHPHQWVௐ YLHZௐRXUௐSDVWௐILQDQFLDOௐUHSRUWVௐDWௐKWWSVHQJHWDFJURXSFRPLQYHVWRUVUHSRUWVSKS
 6(&ௐILOLQJVௐFUHGLWௐDQGௐERQGௐUDWLQJVௐOHWWHUVௐ
 
 RIௐFUHGLWௐDQGௐGHWDLOHGௐUHIHUHQFHௐOHWWHUVௐ
 8SORDGௐVXSSRUWLQJௐGRFXPHQWVௐ DVௐDSSOLFDEOH ௐ
 LQௐWKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐ
 UHVSRQVH
  :KDWௐLVௐ\RXUௐ86ௐPDUNHWௐVKDUHௐIRUௐWKHௐ *HWDFௐFXUUHQWO\ௐPDLQWDLQVௐRYHUௐௐPDUNHWௐVKDUHௐLQௐWKHௐ)HGHUDOௐVSDFHௐWRௐLQFOXGHௐ
 VROXWLRQVௐWKDWௐ\RXௐDUHௐSURSRVLQJ" 'R'ௐDQGௐPDLQWDLQVௐௐPDUNHWௐVKDUHௐDFURVVௐUXJJHGௐODSWRSVௐWDEOHWVௐDQGௐUHODWHGௐ 
 DFFHVVRULHVௐDQGௐSHULSKHUDOV
  :KDWௐLVௐ\RXUௐ&DQDGLDQௐPDUNHWௐVKDUHௐIRUௐWKHௐ *HWDFௐFXUUHQWO\ௐPDLQWDLQVௐRYHUௐௐPDUNHWௐVKDUHௐLQௐWKHௐUXJJHGௐODSWRSVௐDQGௐWDEOHWௐ 
 VROXWLRQVௐWKDWௐ\RXௐDUHௐSURSRVLQJ" VSDFHௐLQௐ&DQDGD
  +DVௐ\RXUௐEXVLQHVVௐHYHUௐSHWLWLRQHGௐIRUௐ 1R 
 EDQNUXSWF\ௐSURWHFWLRQ"ௐ,IௐVRௐH[SODLQௐLQௐGHWDLO
  +RZௐLVௐ\RXUௐRUJDQL]DWLRQௐEHVWௐGHVFULEHGௐLVௐ $VௐDQௐ2ULJLQDOௐ(TXLSPHQWௐ0DQXIDFWXUHUௐ 2(0 ௐVLQFHௐௐ*HWDFௐKDVௐEHHQௐ
 LWௐDௐPDQXIDFWXUHUௐDௐGLVWULEXWRUGHDOHUUHVHOOHUௐ SURYLGLQJௐUXJJHGௐFRPSXWLQJௐVROXWLRQVௐIRUௐGHPDQGLQJௐSURIHVVLRQDOVௐLQௐH[WUHPHௐ
 RUௐDௐVHUYLFHௐSURYLGHU"ௐௐ$QVZHUௐZKLFKHYHUௐ HQYLURQPHQWVௐ*HWDFௐZDVௐHVWDEOLVKHGௐDVௐDௐMRLQWௐYHQWXUHௐZLWKௐ*(ௐ$HURVSDFHௐWRௐ
 TXHVWLRQௐ HLWKHUௐD ௐRUௐE ௐMXVWௐEHORZ ௐEHVWௐ VXSSO\ௐGHIHQVHௐHOHFWURQLFௐSURGXFWVௐ$VௐWKHௐQGௐODUJHVWௐUXJJHGௐPDQXIDFWXUHUௐLQௐWKHௐ
 DSSOLHVௐWRௐ\RXUௐRUJDQL]DWLRQ ZRUOGௐZLWKௐVDOHVௐRYHUௐ%ௐ*HWDFௐLVௐDQௐLQGXVWU\ௐOHDGHUௐLQௐWKHௐUXJJHGௐ,7ௐVSDFHௐௐ
 D ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐ 5XJJHGௐLVௐDOOௐZHௐGRௐ:HௐKDYHௐDOVRௐHVWDEOLVKHGௐNH\ௐSDUWQHUVKLSVௐZLWKௐPDMRUௐ0'7ௐ
 DௐGLVWULEXWRUGHDOHUUHVHOOHUௐ RUௐVLPLODUௐHQWLW\ ௐ SURYLGHUVௐOLNHௐ+DYLVௐ*DPEHUௐ-RKQVRQௐ/LQGௐ$EVROXWHௐDQGௐ*HWDFௐ9LGHRௐ6ROXWLRQVௐWRௐ
 SURYLGHௐ\RXUௐZULWWHQௐDXWKRUL]DWLRQௐWRௐDFWௐDVௐDௐ HQWLUHௐRXUௐSURGXFWVௐKDYHௐDQௐHFRV\VWHPௐWKDWௐVXSSRUWௐDQௐHIIHFWLYHௐDQGௐHIILFLHQWௐHQGௐ
 GLVWULEXWRUGHDOHUUHVHOOHUௐIRUௐWKHௐPDQXIDFWXUHUௐ XVHUௐVROXWLRQௐௐ
 RIௐWKHௐSURGXFWVௐSURSRVHGௐLQௐWKLVௐ5)3ௐ,Iௐ :HௐKDYHௐRYHUௐௐ1RUWKௐ$PHULFDQEDVHGௐHPSOR\HHVௐWKDWௐSURYLGHௐ6DOHVௐ6HUYLFHௐ
 
 DSSOLFDEOHௐLVௐ\RXUௐGHDOHUௐQHWZRUNௐ DQGௐ6XSSRUWௐWRௐWKHௐ*HWDFௐFXVWRPHUௐDQGௐXWLOL]HௐDௐVWURQJௐOLQHXSௐRIௐௐFHUWLILHGௐ
 LQGHSHQGHQWௐRUௐFRPSDQ\ௐRZQHG" UHVHOOHUVௐWRௐZRUNௐGLUHFWO\ௐZLWKௐWKHௐHQGௐXVHUௐDQGRUௐFXVWRPHUௐWRௐHQVXUHௐWKHௐEHVWௐYDOXHௐ
 E ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐ UXJJHGௐ,7ௐVROXWLRQௐIRUௐWKHௐEX\HU
 DௐPDQXIDFWXUHUௐRUௐVHUYLFHௐSURYLGHUௐGHVFULEHௐ
 \RXUௐUHODWLRQVKLSௐZLWKௐ\RXUௐVDOHVௐDQGௐVHUYLFHௐ
 IRUFHௐDQGௐZLWKௐ\RXUௐGHDOHUௐQHWZRUNௐLQௐ
 GHOLYHULQJௐWKHௐSURGXFWVௐDQGௐVHUYLFHVௐ
 SURSRVHGௐLQௐWKLVௐ5)3ௐ$UHௐWKHVHௐLQGLYLGXDOVௐ
 \RXUௐHPSOR\HHVௐRUௐWKHௐHPSOR\HHVௐRIௐDௐWKLUGௐ
 SDUW\"
  ,IௐDSSOLFDEOHௐSURYLGHௐDௐGHWDLOHGௐH[SODQDWLRQௐ $VௐDௐPDQXIDFWXUHUௐ*HWDFௐLVௐ,62ௐௐDQGௐ,62ௐௐFHUWLILHGௐ$OOௐRIௐRXUௐGHYLFHVௐ
 RXWOLQLQJௐWKHௐOLFHQVHVௐDQGௐFHUWLILFDWLRQVௐWKDWௐ DOVRௐFDUU\ௐDௐ0,/67'ௐ+ௐFHUWLILFDWLRQௐ UHTXLUHGௐWRௐRIILFLDOO\ௐEHௐFDOOHGௐUXJJHG ௐ
 DUHௐERWKௐUHTXLUHGௐWRௐEHௐKHOGௐDQGௐDFWXDOO\ௐ DQGௐDUHௐ,QJUHVVௐ3URWHFWLRQௐ ,3 ௐUDWHGௐIRUௐSURWHFWLRQVௐDJDLQVWௐVDQGௐOLTXLGVௐDQGௐRWKHUௐ
 KHOGௐE\ௐ\RXUௐRUJDQL]DWLRQௐ LQFOXGLQJௐWKLUGௐ LQJUHVVௐGDPDJHௐ$OOௐ*HWDFௐGHYLFHVௐDUHௐ(3($7ௐFHUWLILHGௐ%URQ]HௐRUௐEHWWHUௐWRௐHQVXUHௐ 
 SDUWLHVௐDQGௐVXEFRQWUDFWRUVௐWKDWௐ\RXௐXVH ௐLQௐ HQHUJ\ௐHIILFLHQF\ௐDQGௐFDUU\ௐDOOௐQHFHVVDU\ௐ86ௐDQGௐ&DQDGLDQௐ8/ௐFHUWLILFDWLRQௐௐ2XUௐ
 SXUVXLWௐRIௐWKHௐEXVLQHVVௐFRQWHPSODWHGௐE\ௐWKLVௐ GHYLFHௐDOVRௐPDLQWDLQௐWKHௐ1(75($'<ௐGHVLJQDWLRQௐIRUௐXVௐDFURVVௐHPHUJHQF\ௐVHUYLFHௐ
 5)3 FRPPXQLFDWLRQௐFKDQQHOV
  3URYLGHௐDOOௐ³6XVSHQVLRQௐRUௐ'HEDUPHQW´ௐ 1$
 LQIRUPDWLRQௐWKDWௐKDVௐDSSOLHGௐWRௐ\RXUௐ 
 RUJDQL]DWLRQௐGXULQJௐWKHௐSDVWௐWHQௐ\HDUV

  7DEOH,QGXVWU\5HFRJQLWLRQ 0DUNHWSODFH6XFFHVV



 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 71 of
          


 /LQH
 4XHVWLRQ 5HVSRQVH
 ,WHP
  'HVFULEHௐDQ\ௐUHOHYDQWௐLQGXVWU\ௐDZDUGVௐRUௐ 3&0DJௐௐ%HVWௐ5XJJHGௐ/DSWRSVௐIRUௐௐௐௐௐ
 UHFRJQLWLRQௐWKDWௐ\RXUௐFRPSDQ\ௐKDVௐUHFHLYHGௐ KWWSVZZZSFPDJFRPSLFNVWKHEHVWUXJJHGODSWRSV"
 LQௐWKHௐSDVWௐILYHௐ\HDUV WHVWBXXLG U0<&X3=]&NXIM469SR WHVWBYDULDQW E

 3&0DJௐ±ௐ)ௐௐௐ6WDUVௐௐௐௐௐ
 KWWSVZZZSFPDJFRPUHYLHZVJHWDFI

 1RWHERRN&KHFNௐ±ௐ6ௐ*HQௐௐௐௐௐ
 KWWSVZZZQRWHERRNFKHFNQHW*HWDF6*HQODSWRSUHYLHZ6LPSOHFKDQJHVZLWK
 KXJHXSJUDGHVKWPO
 ௐ
 /DSWRSௐ±ௐ6ௐ±ௐௐ6WDUVௐௐ(GLWRU¶Vௐ&KRLFHௐௐௐௐ
 KWWSVZZZODSWRSPDJFRPUHYLHZVJHWDFVUHYLHZ

 /DSWRSௐ±ௐ.ௐௐ6WDUVௐௐ(GLWRU¶Vௐ&KRLFHௐௐௐௐௐ
 KWWSVZZZODSWRSPDJFRPUHYLHZVJHWDFNUHYLHZ

 1RWHERRNௐ&KHFNௐ±ௐ%ௐௐௐௐ
 KWWSVZZZQRWHERRNFKHFNQHW*HWDF%UXJJHGODSWRSUHYLHZ%ULJKWQLW
 WRXFKVFUHHQKWPO

 3&0DJௐ±ௐ6ௐ±ௐௐ6WDUVௐௐௐௐ
 KWWSVZZZSFPDJFRPUHYLHZVJHWDFVJ


 ='1HWௐ9LGHRௐ±ௐ%HVWௐ5XJJHGௐ7DEOHWVௐௐௐ
 KWWSVZZZ]GQHWFRPYLGHRWRSEHVWUXJJHGWDEOHWVLQ

 5XJJHG3&ௐ5HYLHZௐ±ௐ%ௐ*ௐௐௐௐௐ
 KWWSVZZZUXJJHGSFUHYLHZFRPBQHZVBBBBJHWDFKWPO

 5XJJHGௐ3&ௐ5HYLHZௐ±ௐ.ௐ±ௐ
 KWWSVZZZUXJJHGSFUHYLHZFRPBQHZVBBBBJHWDFKWPO

 3&0DJௐ±ௐ%ௐ±ௐௐ6WDUVௐ(GLWRU¶Vௐ&KRLFHௐ±ௐ
 KWWSVZZZSFPDJFRPUHYLHZVJHWDFE

 3&0DJௐௐ%HVWௐ5XJJHGௐ/DSWRSVௐIRUௐௐௐௐௐ
 KWWSVZZZSFPDJFRPSLFNVWKHEHVWUXJJHGODSWRSV"
 WHVWBXXLG U0<&X3=]&NXIM469SR WHVWBYDULDQW E

 3&0DJௐ±ௐ)ௐௐௐ6WDUVௐௐௐௐௐ
 
 KWWSVZZZSFPDJFRPUHYLHZVJHWDFI

 1RWHERRN&KHFNௐ±ௐ6ௐ*HQௐௐௐௐௐ
 KWWSVZZZQRWHERRNFKHFNQHW*HWDF6*HQODSWRSUHYLHZ6LPSOHFKDQJHVZLWK
 KXJHXSJUDGHVKWPO
 ௐ
 /DSWRSௐ±ௐ6ௐ±ௐௐ6WDUVௐௐ(GLWRU¶Vௐ&KRLFHௐௐௐௐ
 KWWSVZZZODSWRSPDJFRPUHYLHZVJHWDFVUHYLHZ

 /DSWRSௐ±ௐ.ௐௐ6WDUVௐௐ(GLWRU¶Vௐ&KRLFHௐௐௐௐௐ
 KWWSVZZZODSWRSPDJFRPUHYLHZVJHWDFNUHYLHZ

 1RWHERRNௐ&KHFNௐ±ௐ%ௐௐௐௐ
 KWWSVZZZQRWHERRNFKHFNQHW*HWDF%UXJJHGODSWRSUHYLHZ%ULJKWQLW
 WRXFKVFUHHQKWPO

 3&0DJௐ±ௐ6ௐ±ௐௐ6WDUVௐௐௐௐ
 KWWSVZZZSFPDJFRPUHYLHZVJHWDFVJ


 ='1HWௐ9LGHRௐ±ௐ%HVWௐ5XJJHGௐ7DEOHWVௐௐௐ
 KWWSVZZZ]GQHWFRPYLGHRWRSEHVWUXJJHGWDEOHWVLQ

 5XJJHG3&ௐ5HYLHZௐ±ௐ%ௐ*ௐௐௐௐௐ
 KWWSVZZZUXJJHGSFUHYLHZFRPBQHZVBBBBJHWDFKWPO

 5XJJHGௐ3&ௐ5HYLHZௐ±ௐ.ௐ±ௐ
 KWWSVZZZUXJJHGSFUHYLHZFRPBQHZVBBBBJHWDFKWPO




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 72 of
          
 3&0DJௐ±ௐ%ௐ±ௐௐ6WDUVௐ(GLWRU¶Vௐ&KRLFHௐ±ௐ
 KWWSVZZZSFPDJFRPUHYLHZVJHWDFE

 3&0DJௐௐ%HVWௐ5XJJHGௐ/DSWRSVௐIRUௐௐௐௐௐௐ/DSWRSௐ±ௐ6ௐ±ௐௐ6WDUVௐௐ
 (GLWRU¶Vௐ&KRLFHௐௐௐௐௐ


 /DSWRSௐ±ௐ.ௐௐ6WDUVௐௐ(GLWRU¶Vௐ&KRLFHௐௐௐௐௐௐௐ='1HWௐ9LGHRௐ±ௐ%HVWௐ
 5XJJHGௐ7DEOHWVௐௐௐ
 KWWSVZZZ]GQHWFRPYLGHRWRSEHVWUXJJHGWDEOHWVLQௐ

 3&0DJௐ±ௐ%ௐ±ௐௐ6WDUVௐ(GLWRU¶Vௐ&KRLFHௐ±ௐ
 KWWSVZZZSFPDJFRPUHYLHZVJHWDFE
  :KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐ ௐRIௐRXUௐ0ௐLQௐVDOHVௐRYHUௐWKHௐSDVWௐWKUHHௐ\HDUVௐ ௐௐ ௐDUHௐ 
 JRYHUQPHQWDOௐVHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV JRYHUQPHQWௐVHFWRUௐVDOHV
  :KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐ ௐRIௐRXUௐ0ௐLQௐVDOHVௐRYHUௐWKHௐSDVWௐWKUHHௐ\HDUVௐ  ௐDUHௐHGXFDWLRQௐ 
 HGXFDWLRQௐVHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV VHFWRUௐVDOHV
  /LVWௐDQ\ௐVWDWHௐSURYLQFLDOௐRUௐFRRSHUDWLYHௐ 6WDWHௐ&RQWUDFWVௐ  ௐ06ௐௐௐ.ௐௐௐ0ௐௐௐ.ௐ  ௐ1&ௐ
 SXUFKDVLQJௐFRQWUDFWVௐWKDWௐ\RXௐKROGௐ:KDWௐLVௐ ௐௐ.ௐௐௐ.ௐௐௐ.ௐ  ௐ1<ௐௐௐ.ௐௐௐ
 WKHௐDQQXDOௐVDOHVௐYROXPHௐIRUௐHDFKௐRIௐWKHVHௐ .ௐௐௐ.ௐ
 
 FRQWUDFWVௐRYHUௐWKHௐSDVWௐWKUHHௐ\HDUV" &223ௐ&RQWUDFWVௐ1$ௐ&XUUHQWO\ௐDZDLWLQJௐ1$632ௐDZDUGௐDQGௐ201,$ௐ$ZDUGௐ:Hௐ
 XWLOL]HௐRXUௐGLVWULEXWRUVௐ+3ௐDQGௐ6<11(;ௐFRRSHUDWLYHௐFRQWUDFWVௐLQௐFRQMXQFWLRQௐZLWKௐ
 RXUௐFHUWLILHGௐUHVHOOHUௐFRQWUDFWௐDZDUGV
  /LVWௐDQ\ௐ*6$ௐFRQWUDFWVௐRUௐ6WDQGLQJௐ2IIHUVௐ $VௐWKHௐ2(0ௐZHௐGRௐQRWௐGLUHFWO\ௐKROGௐDௐ*6$ௐFRQWUDFWௐEXWௐRXUௐSURGXFWVௐDUHௐOLVWHGௐ
 DQGௐ6XSSO\ௐ$UUDQJHPHQWVௐ 626$ ௐWKDWௐ\RXௐ E\ௐRXUௐ5HVHOOHUௐSDUWQHUVௐDQGௐFDQௐEHௐIRXQGௐRQௐWKHௐIROORZLQJௐ*6$ௐ6FKHGXOHVௐ*URXSௐ
 KROGௐ:KDWௐLVௐWKHௐDQQXDOௐVDOHVௐYROXPHௐIRUௐ )ௐ)ௐ IRUPHUO\ௐ6FKHGXOHௐ  
 HDFKௐRIௐWKHVHௐFRQWUDFWVௐRYHUௐWKHௐSDVWௐWKUHHௐ
 \HDUV"

  7DEOH5HIHUHQFHV7HVWLPRQLDOV

  /LQH,WHP6XSSO\UHIHUHQFHLQIRUPDWLRQIURPWKUHHFXVWRPHUVZKRDUHHOLJLEOHWREH6RXUFHZHOOSDUWLFLSDWLQJHQWLWLHV

 (QWLW\1DPH &RQWDFW1DPH 3KRQH1XPEHU
 /DVௐ9HJDVௐ0HWURௐ3ROLFHௐ'HSDUWPHQW 0DQG\ௐ%HUQLQJHU  
 )ORULGDௐ)LVKௐDQGௐ:LOGOLIHௐ&RPPLVVLRQ (OLMDௐ3DGURQ  
 0HWURௐ1DVKYLOOHௐ3ROLFHௐ'HSDUWPHQW 7RPௐ7KRUVRQ  




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 73 of
          

  7DEOH7RS)LYH*RYHUQPHQWRU(GXFDWLRQ&XVWRPHUV

  /LQH,WHP3URYLGHDOLVWRI\RXUWRSILYHJRYHUQPHQWHGXFDWLRQRUQRQSURILWFXVWRPHUV HQWLW\QDPHLVRSWLRQDO LQFOXGLQJHQWLW\
  W\SHWKHVWDWHRUSURYLQFHWKHHQWLW\LVORFDWHGLQVFRSHRIWKHSURMHFW V VL]HRIWUDQVDFWLRQ V DQGGROODUYROXPHVIURPWKHSDVWWKUHH
  \HDUV

 6WDWH 'ROODU9ROXPH3DVW7KUHH
 (QWLW\1DPH (QWLW\7\SH 6FRSHRI:RUN 6L]HRI7UDQVDFWLRQV
 3URYLQFH <HDUV
 /DVௐ9HJDVௐ *RYHUQPHQW 1HYDGD19 5XJJHGௐODSWRSVௐDQGRUௐWDEOHWVௐIRUௐ 2YHUௐௐSXUFKDVHௐRUGHUVௐ 
 0HWURௐ3ROLFHௐ DOOௐ/903'ௐPRELOHௐXQLWVௐLQFOXGLQJௐ IURPௐௐௐௐTW\ௐVLQFHௐ 
 'HSDUWPHQW FDUௐPRWRUF\FOHௐKRUVHௐDQGௐELF\FOH 
 6DQௐ *RYHUQPHQW &DOLIRUQLD&$ 5XJJHGௐODSWRSVௐDQGRUௐWDEOHWVௐIRUௐ 2YHUௐௐSXUFKDVHௐRUGHUVௐ 
 %HUQDUGLQRௐ DOOௐ6%ௐ&RXQW\ௐPRELOHௐXQLWVௐ IURPௐௐௐௐTW\ௐVLQFHௐ
 
 &RXQW\ௐ LQFOXGLQJௐFDUௐPRWRUF\FOHௐDQGௐ 
 6KHULII Vௐ2IILFH ELF\FOH
 )ORULGDௐ)LVKௐ *RYHUQPHQW )ORULGD)/ 5XJJHGௐODSWRSVௐDQGRUௐWDEOHWVௐIRUௐ 2YHUௐௐSXUFKDVHௐRUGHUVௐ 
 DQGௐ:LOGOLIH DOOௐPRELOHௐXQLWVௐLQFOXGLQJௐFDUௐ  IURPௐௐௐௐTW\ௐVLQFHௐ 
 PRWRUF\FOHௐELF\FOHௐDQGௐERDW 
 &DQDGLDQௐ *RYHUQPHQW 4&4XHEHF 2Qௐ1DWLRQDOௐ0LOLWDU\ௐ6WDQGLQJௐ 2YHUௐௐSXUFKDVHௐ 
 1DWLRQDOௐ 2IIHUௐ 1062 ௐFRQWUDFWௐWRௐSURYLGHௐ RUGHUVௐIURPௐௐௐௐTW\ௐ
 'HIHQVH UXJJHGௐODSWRSVௐDQGௐWDEOHWVௐWRௐ VLQFHௐ
 GHIHQVHௐSHUVRQQHOௐIRUௐFRPPDQGௐ 
 DQGௐFRQWUROௐPLVVLRQௐSODQQLQJௐ
 IOLJKWOLQHௐPDLQWHQDQFHௐDQGௐWDFWLFDOௐ
 FRPPXQLFDWLRQ
 8QLWHGௐ6WDWHVௐ *RYHUQPHQW $ODEDPD$/ 2Qௐ86$)ௐ,7ௐFRQWUDFWௐ FXUUHQWO\ௐ 2YHUௐௐSXUFKDVHௐ 
 $LUௐ)RUFH 4(% ௐWRௐSURYLGHௐFRQWUDFWௐWRௐ RUGHUVௐIURPௐௐௐௐTW\ௐ
 SURYLGHௐUXJJHGௐODSWRSVௐDQGௐ VLQFHௐ
 WDEOHWVௐWRௐ$)ௐSHUVRQQHOௐIRUௐ
 
 FRPPDQGௐDQGௐFRQWUROௐPLVVLRQௐ
 SODQQLQJௐIOLJKWOLQHௐPDLQWHQDQFHௐ
 VLWXDWLRQDOௐDZDUHQHVVௐDQGௐWDFWLFDOௐ
 FRPPXQLFDWLRQ

  7DEOH$ELOLW\WR6HOODQG'HOLYHU6HUYLFH

  'HVFULEH\RXUFRPSDQ\¶VFDSDELOLW\WRPHHWWKHQHHGVRI6RXUFHZHOOSDUWLFLSDWLQJHQWLWLHVDFURVVWKH86DQG&DQDGDDVDSSOLFDEOH
  <RXUUHVSRQVHVKRXOGDGGUHVVLQGHWDLODWOHDVWWKHIROORZLQJDUHDVORFDWLRQVRI\RXUQHWZRUNRIVDOHVDQGVHUYLFHSURYLGHUVWKHQXPEHU
  RIZRUNHUV IXOOWLPHHTXLYDOHQWV LQYROYHGLQHDFKVHFWRUZKHWKHUWKHVHZRUNHUVDUH\RXUGLUHFWHPSOR\HHV RUHPSOR\HHVRIDWKLUG
  SDUW\ DQGDQ\RYHUODSEHWZHHQWKHVDOHVDQGVHUYLFHIXQFWLRQV

 /LQH
 4XHVWLRQ 5HVSRQVH
 ,WHP
  6DOHVௐIRUFH *HWDFௐVDOHVௐIRUFHௐLVௐOHGௐE\ௐ/DUU\ௐ' 2QRIULRௐDQGௐVXSSRUWVௐ1RUWKௐ$PHULFDௐ3XEOLFௐ
 6HFWRUௐVDOHVௐLQFOXGLQJௐDOOௐRUJDQL]DWLRQVௐFRYHUHGௐE\ௐWKHௐ6RXUFHZHOOௐ&RRSHUDWLYHௐௐ
 /DUU\ VௐWHDPௐLQFOXGHௐௐ5HJLRQDOௐ6DOHVௐ0DQDJHUVௐ 560V ௐJHRJUDSKLFDOO\ௐDVVLJQHGௐ
 DQGௐSRVVHVௐRYHUௐௐ\HDUVௐRIௐ5XJJHGௐ,QIRUPDWLRQௐ7HFKQRORJ\ௐVDOHVௐH[SHULHQFHௐ2XUௐ 
 560VௐZRUNௐGLUHFWO\ௐZLWKௐQDWLRQDOௐDQGௐUHJLRQDOௐFHUWLILHGௐUHVHOOHUVௐDQGௐHQGௐXVHUVௐWRௐ
 GHYHORSௐWKHௐEHVWௐYDOXHௐLQIRUPDWLRQௐWHFKQRORJ\ௐUXJJHGௐVROXWLRQௐIRUௐWKHௐLQWHUHVWHGௐ
 RUJDQL]DWLRQ




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 74 of
          

  'HDOHUௐQHWZRUNௐRUௐRWKHUௐGLVWULEXWLRQௐ 2XUௐFHUWLILHGௐUHVHOOHUௐQHWZRUNௐLQFOXGHVௐRYHUௐௐ*HWDFௐFHUWLILHGௐUHVHOOHUVௐLQFOXGLQJௐ
 PHWKRGV ODUJHௐVPDOOௐDQGௐGLYHUVLW\ௐEXVLQHVVௐQHWZRUNVௐௐ$ௐEULHIௐOLVWLQJௐRIௐVXFFHVVIXOௐ*HWDFௐ
 UHVHOOHUVௐLQFOXGH
 %ULWH
 'DWDVRXUFHௐ0RELOLW\
 3&1ௐ6WUDWHJLHV
 'XUD7HFKௐ86$
 6+,
 *67
 1:1
 %DUFRGHV
 ,VODQGௐ7HFKௐ6HUYLFHV
 &DVௐ6HYHUQ
 
 *ODFLHUௐ&RPSXWLQJ
 0RELOHௐ5XJJHGௐ&RPSXWHUV
 5DPFRௐ5XJJHG
 5&1
 0LGZHVWௐ3XEOLFௐ6DIHW\
 86&ௐ&DQWHUEXU\
 3UHIHUUHGௐ&RPPXQLFDWLRQV
 &RPSDU
 &RGHௐ
 ,QVLJKW
 +RZDUG
 &':
 &RPSDQLHVௐLGHQWLILHGௐZLWKௐFXUUHQWௐGLYHUVLW\ௐTXDOLILFDWLRQV
  6HUYLFHௐIRUFH *HWDFௐ6HUYLFHௐIRUFHௐLVௐOHGௐE\ௐ'HUHNௐ6X]XNLௐDQGௐDௐWHDPௐRIௐRYHUௐWKLUW\ௐ86EDVHGௐ
 GHYHORSHUVௐHQJLQHHUVௐWHFKQLFDOௐVXSSRUWௐVSHFLDOLVWVௐILHOGௐVHUYLFHௐVSHFLDOLVWௐௐ*HWDFௐ
 DOVRௐPDLQWDLQVௐDQௐ2UGHUௐ2SHUDWLRQVௐPHPEHUௐWHDPௐOHGௐE\ௐ&KHU\Oௐ:\QNRRSௐDQGௐ
 SURYLGHVௐSXUFKDVLQJௐPDQDJHUௐRUGHUௐIXOILOOPHQWௐVSHFLDOLVWVௐGHPRௐORDQௐVSHFLDOLVWVௐDQGௐ 
 RUGHUௐRSHUDWLRQVௐVSHFLDOLVWVௐWRௐHQVXUHௐDௐVHDPOHVVௐRUGHUௐH[SHULHQFHௐIURPௐUHFHLSWௐRIௐ
 32ௐWRௐFXVWRPHUௐGHOLYHU\ௐௐௐ$OOௐ*HWDFௐ6HUYLFHௐWRROVௐDQGௐUHSRUWVௐDUHௐDYDLODEOHௐWRௐWKHௐ
 HQGௐXVHUௐRQௐRXUௐௐ&XVWRPHUௐ3RUWDO
  'HVFULEHௐWKHௐRUGHULQJௐSURFHVVௐ,IௐRUGHUVௐ :KHQௐDQௐHQGௐXVHUௐVKRZVௐDQௐLQWHUHVWௐLQௐSXUFKDVLQJௐ*HWDFௐHTXLSPHQWௐZHௐZLOOௐDVVLJQௐ
 ZLOOௐEHௐKDQGOHGௐE\ௐGLVWULEXWRUVௐGHDOHUVௐRUௐ FHUWLILHGௐUHJLRQDOௐUHVHOOHUௐWRௐVXSSRUWௐWKHௐGHYHORSPHQWௐRIௐWKHௐ6.8ௐDQGௐ3XUFKDVHௐ
 RWKHUVௐH[SODLQௐWKHௐUHVSHFWLYHௐUROHVௐRIௐWKHௐ 2UGHUௐௐ2QFHௐ*HWDFௐKDVௐUHFHLYHGௐWKHௐ32ௐIURPௐWKHௐUHVHOOHUௐZHௐZLOOௐSODFHௐWKHௐRUGHUௐ 
 3URSRVHUௐDQGௐRWKHUV ZLWKௐRXUௐIDFWRU\ௐDQGௐFRRUGLQDWHௐGHOLYHU\ௐDQGௐLQVWDOODWLRQௐ LIௐQHFHVVDU\ ௐௐ$OOௐ*HWDFௐ
 FXVWRPHUVௐZLOOௐKDYHௐDௐ*HWDFௐ560ௐDQGௐ5HVHOOHUௐ32&ௐDVVLJQHGௐWRௐHDFKௐVDOH




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 75 of
          

  'HVFULEHௐLQௐGHWDLOௐWKHௐSURFHVVௐDQGௐ Dௐௐௐௐ,Qௐ6HUYLFHௐ:DUUDQW\ௐௐ&XVWRPHUௐVXSSRUWௐLVௐDYDLODEOHௐE\ௐFDOOLQJௐௐ
 SURFHGXUHௐRIௐ\RXUௐFXVWRPHUௐVHUYLFHௐ RUௐHPDLOௐDWௐ*HWDF6XSSRUW#*HWDFFRPௐ(QGௐXVHUௐPD\ௐLQLWLDWHௐDOOௐLQZDUUDQW\ௐUHTXHVWVௐ
 SURJUDPௐLIௐDSSOLFDEOHௐௐ,QFOXGHௐ\RXUௐ E\ௐORJJLQJௐLQௐWRௐWKHௐ6HUYLFHௐ3RUWDOௐDWௐKWWSVVXSSRUWJHWDFFRP3RUWDO6HW/DQJXDJH"
 UHVSRQVHWLPHௐFDSDELOLWLHVௐDQGௐ ODQJXDJH&RGH XV
 FRPPLWPHQWVௐDVௐZHOOௐDVௐDQ\ௐLQFHQWLYHVௐ Eௐௐௐௐ2XWௐRIௐ:DUUDQW\ௐ 22: ௐ6HUYLFHVௐௐ6KRXOGௐDௐKDUGZDUHௐSUREOHPௐDULVHௐUHTXLULQJௐ
 WKDWௐKHOSௐ\RXUௐSURYLGHUVௐPHHWௐ\RXUௐVWDWHGௐ VHUYLFHௐIRUௐDQௐRXWௐRIௐZDUUDQW\ௐGHYLFHௐRXUௐFXVWRPHUௐFDQௐIROORZௐWKLVௐVLPSOHௐSURFHVV
 VHUYLFHௐJRDOVௐRUௐSURPLVHV ௐௐௐௐ9LVLWௐKWWSVXVUPD*HWDFFRPௐDQGௐUHJLVWHUௐDVௐDௐQHZௐXVHU
 ௐௐௐௐ2QFHௐORJJHGௐLQௐDௐFXVWRPHUௐZLOOௐVHOHFWௐ&UHDWHௐ6HUYLFHௐUHTXHVWௐDQGௐ)ROORZௐWKHௐ
 SURPSWV
 ௐௐௐௐ&XVWRPHUVௐPD\ௐJHQHUDWHௐDௐTXRWHௐDQGௐVDYHௐLWௐWRௐWKHLUௐDFFRXQWௐIRUௐௐGD\V
 ௐௐௐௐ2QFHௐWKHௐTXRWHௐLVௐSDLGௐIRUௐRQௐWKHௐ3RUWDOௐDQௐ50$ௐLVௐLVVXHGௐDORQJௐZLWKௐ
 VKLSSLQJௐODEHOV
 ௐௐௐௐ$OOௐSULFHVௐLQFOXGHௐWLPHௐDQGௐPDWHULDOௐSOXVௐURXQGWULSௐVKLSSLQJ

 &XVWRPHUௐ&RPSODLQWVௐDQGௐ6HUYLFHUHODWHGௐ,VVXHVௐ±ௐ,QLWLDOௐFRPSODLQWVௐDQGௐVHUYLFH
 UHODWHGௐLVVXHVௐDUHௐKDQGOHGௐWKURXJKௐ*HWDF¶Vௐ/HYHOௐௐ7HFKQLFDOௐ6XSSRUWௐ,IௐDQௐLVVXHௐ
 ZKLFKௐUHTXLUHVௐHVFDODWLRQௐDௐ*HWDFௐ/HYHOௐௐ7HFKQLFDOௐ6XSSRUWௐ5HSUHVHQWDWLYHௐRUௐ
 3URIHVVLRQDOௐ6HUYLFHVௐ0DQDJHUௐZLOOௐWDNHௐRYHUௐWKHௐFDVHௐWKURXJKௐUHVROXWLRQௐ$Qௐ
 DFNQRZOHGJHPHQWௐZLWKௐDSSURSULDWHௐIROORZௐXSௐFRPPXQLFDWLRQௐVKRXOGௐWDNHௐSODFHௐ
 
 WKURXJKRXWௐWKHௐUHVHDUFKௐXQWLOௐUHVROXWLRQ

 5HVSRQVHௐ7LPHௐ SUH&93RVWௐ&9 ௐ±ௐ*HWDFௐSURYLGHVௐWHFKQLFDOௐVXSSRUWௐIRUௐ*HWDFௐ
 EUDQGHGௐSURGXFWௐIRUௐWKHௐIROORZLQJௐKRXUVௐRIௐRSHUDWLRQV
 ௐௐௐௐ/HYHOௐௐ7HFKQLFDOௐ6XSSRUWௐLVௐRIIHUHGௐௐGD\VௐDௐZHHNௐ[ௐௐKRXUVௐSHUௐGD\ௐ[ௐௐ
 GD\VௐDௐ\HDUௐ7KLVௐZRXOGௐFRQVLVWௐRIௐEDVLFௐWURXEOHVKRRWLQJௐSURGXFWௐXVHௐDQGௐVHUYLFHௐ
 TXHVWLRQV

 ௐௐௐௐ/HYHOௐௐ7HFKQLFDOௐ6XSSRUWௐLVௐRIIHUHGௐIURPௐDPௐ±ௐSPௐ(7ௐ0ௐ±ௐ)ௐH[FOXGLQJௐ
 KROLGD\ௐௐ5HVSRQVHௐWLPHௐZKHQௐHVFDODWHGௐIURPௐ/HYHOௐௐLVௐZLWKLQௐௐEXVLQHVVௐKRXUV

 ௐௐௐௐ/HYHOௐௐ7HFKQLFDOௐ6XSSRUWௐLVௐDYDLODEOHௐIURPௐDPௐ±ௐSPௐ37ௐ0)ௐH[FOXGLQJௐ
 KROLGD\Vௐௐ5HVSRQVHௐWLPHௐZKHQௐHVFDODWHGௐIURPௐ/HYHOௐௐLVௐE\ௐQH[WௐEXVLQHVVௐGD\

 &DVHௐ0DQDJHPHQWௐௐ$OOௐFRPSODLQWVௐUHFHLYHGௐYLDௐHPDLOௐRUௐSKRQHௐFDOOௐDUHௐFDSWXUHGௐLQௐ
 *HWDF¶VௐFDVHௐPDQDJHPHQWௐVRIWZDUHௐDQGௐHDFKௐFXVWRPHUௐFRQWDFWௐLVௐWLPHௐVWDPSHGௐ
 (DFKௐHVFDODWLRQௐKDVௐDௐUXQQLQJௐWLPHௐFDSWXUHௐZLWKௐHVFDODWLRQௐQRWLILFDWLRQௐVHQWௐWRௐDOOௐ
 WHDPௐPHPEHUVௐ7KLVௐHQVXUHVௐWKHௐIDVWHVWௐUHVSRQVHௐIURPௐWKHௐILUVWௐDYDLODEOHௐUHVRXUFHௐ
 /HYHOௐௐ3URIௐ6YFௐ0JU ௐWRௐDGGUHVVௐWKHௐLVVXH
  'HVFULEHௐ\RXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐWRௐ $VௐWKHௐVHFRQGௐODUJHVWௐUXJJHGௐODSWRSௐDQGௐWDEOHWௐPDQXIDFWXUHUௐLQௐWKHௐZRUOGௐ*HWDFௐLVௐ
 SURYLGHௐ\RXUௐSURGXFWVௐDQGௐVHUYLFHVௐWRௐ SURXGௐWRௐSURYLGHௐRXUௐUXJJHGௐOLQHXSௐRIௐSURGXFWVௐWRௐWKHௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ
 6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐLQௐWKHௐ HQWLWLHVௐௐ:HௐDUHௐXQLTXHௐWRௐWKHௐ,7ௐLQGXVWU\ௐEHFDXVHௐ5XJJHGௐ,Vௐ$OOௐ:Hௐ'Rௐௐ6LQFHௐ
 8QLWHGௐ6WDWHV ௐ*HWDFௐKDVௐVRXJKWௐWRௐJURZௐRXUௐ1RUWKௐ$PHULFDQௐSUHVHQFHௐDQGௐWKHௐXVHௐRIௐ
 
 FRRSHUDWLYHௐFRQWUDFWVௐOLNHௐ6RXUFHZHOOௐSURYLGHVௐHIILFLHQWௐDQGௐFRVWௐHIIHFWLYHௐ
 SURFXUHPHQWௐRSSRUWXQLWLHVௐIRUௐRXUௐQDWLRQV ௐSXEOLFௐVHFWRUௐDQGௐQRQSURILWௐLQGXVWU\ௐௐ*HWDFௐ
 LVௐSUHSDUHGௐIRUௐDGGLWLRQDOௐJURZWKௐWKLVௐFRQWUDFWௐPD\ௐDIIRUGௐDQGௐLVௐFXUUHQWO\ௐRSHUDWLQJௐ
 RXUௐWRWDOௐPDQXIDFWXULQJௐFDSDELOLW\ௐDWௐ
  'HVFULEHௐ\RXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐWRௐ 2XUௐ*HWDFௐVDOHVௐIRUFHௐDQGௐVXSSRUWௐLQFOXGHௐ&DQDGLDQௐDVVHWVௐLQFOXGLQJௐ5HJLRQDOௐ6DOHVௐ
 SURYLGHௐ\RXUௐSURGXFWVௐDQGௐVHUYLFHVௐWRௐ 0DQDJHUVௐDQGௐ&HUWLILHGௐ5HSDLUௐ&HQWHUVௐFHQWUDOO\ௐORFDWHGௐLQௐ&DQDGD 
 6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐLQௐ&DQDGD
  ,GHQWLI\ௐDQ\ௐJHRJUDSKLFௐDUHDVௐRIௐWKHௐ8QLWHGௐ *HWDFௐFXUUHQWO\ௐVXSSRUWVௐDOOௐJHRJUDSKLFௐDUHDௐRIௐWKHௐ8QLWHGௐ6WDWHVௐDQGௐ&DQDGD
 6WDWHVௐRUௐ&DQDGDௐWKDWௐ\RXௐZLOOௐ127ௐEHௐ 
 IXOO\ௐVHUYLQJௐWKURXJKௐWKHௐSURSRVHGௐFRQWUDFW
  ,GHQWLI\ௐDQ\ௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLW\ௐ  *HWDFௐGRHVௐQRWௐIRUVHHௐDQ\ௐLVVXHVௐVHUYLFLQJௐWKHௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLW\ௐVHFWRUV
 VHFWRUVௐ LHௐJRYHUQPHQWௐHGXFDWLRQௐQRWIRU
 SURILW ௐWKDWௐ\RXௐZLOOௐ127ௐEHௐIXOO\ௐVHUYLQJௐ
 WKURXJKௐWKHௐSURSRVHGௐFRQWUDFWௐ([SODLQௐLQௐ
 
 GHWDLOௐ)RUௐH[DPSOHௐGRHVௐ\RXUௐFRPSDQ\ௐ
 KDYHௐRQO\ௐDௐUHJLRQDOௐSUHVHQFHௐRUௐGRௐRWKHUௐ
 FRRSHUDWLYHௐSXUFKDVLQJௐFRQWUDFWVௐOLPLWௐ\RXUௐ
 DELOLW\ௐWRௐSURPRWHௐDQRWKHUௐFRQWUDFW"
  'HILQHௐDQ\ௐVSHFLILFௐFRQWUDFWௐUHTXLUHPHQWVௐ *HWDFௐGRHVௐQRWௐKDYHௐDQ\ௐVSHFLILFௐFRQWUDFWௐUHTXLUHPHQWVௐRUௐUHVWULFWLRQVௐWKDWௐZRXOGௐ
 RUௐUHVWULFWLRQVௐWKDWௐZRXOGௐDSSO\ௐWRௐRXUௐ DSSO\ௐWRௐSDUWLFLSDWLQJௐHQWLWLHVௐLQௐ$ODVNDௐ+DZDLLௐRUௐRWKHUௐ86ௐ7HUULWRULHV 
 SDUWLFLSDWLQJௐHQWLWLHVௐLQௐ+DZDLLௐDQGௐ$ODVNDௐ
 DQGௐLQௐ86ௐ7HUULWRULHV

  7DEOH0DUNHWLQJ3ODQ

 /LQH
 4XHVWLRQ 5HVSRQVH
 ,WHP




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 76 of
          

  'HVFULEHௐ\RXUௐPDUNHWLQJௐVWUDWHJ\ௐIRUௐ 8SRQௐFRQWUDFWௐDZDUGௐIRUௐWKHௐQHZௐ&RQWUDFWௐ*HWDFௐSODQVௐWRௐSURPRWHௐWKHௐFRQWUDFWௐDZDUGௐ
 SURPRWLQJௐWKLVௐFRQWUDFWௐRSSRUWXQLW\ௐௐ  WKURXJKௐLQWHUQDOௐDQGௐH[WHUQDOௐFRPPXQLFDWLRQVௐDVௐDSSURYHGௐE\ௐWKHௐ$JUHHPHQWௐ$GPLQLVWUDWRUௐ
 8SORDGௐUHSUHVHQWDWLYHௐVDPSOHVௐRIௐ\RXUௐ 7KHௐJRDOௐRIௐPDUNHWLQJௐWKHௐௐFRQWUDFWௐLVௐQRWௐRQO\ௐWRௐFRPPXQLFDWHௐWKHௐYDOXHௐSURSRVLWLRQௐ
 PDUNHWLQJௐPDWHULDOVௐ LIௐDSSOLFDEOH ௐLQௐ EHQHILWVௐDQGௐWKHௐ6RXUFHZHOOௐDQGௐ*HWDFௐVWRU\ௐEXWௐDOVRௐWRௐHPSKDVL]Hௐ*HWDF¶VௐFRPPLWPHQWௐ
 WKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐ DQGௐIOH[LELOLW\ௐLQௐGHOLYHULQJௐDQGௐSURPRWLQJௐ6RXUFHZHOO
 UHVSRQVH DQGRUௐ6WDWHVSHFLILFௐVWDQGDUGVௐDQGௐVDYLQJVௐDVௐDSSURSULDWHௐDQGௐDSSURYHGௐE\ௐWKHௐௐ 
 $JUHHPHQWௐ$GPLQLVWUDWRUௐDQGௐWKHௐSDUWLFLSDWLQJௐDJHQFLHVௐ7RௐHQVXUHௐHIIHFWLYHௐPDUNHWLQJௐSODQௐ
 H[HFXWLRQௐWKHௐ*HWDFௐ&RQWUDFWௐ5HSUHVHQWDWLYHௐZLWKௐWKHௐFROODERUDWLRQௐRIௐWKHௐ$JUHHPHQWௐ
 $GPLQLVWUDWRUௐDQGௐGHVLJQDWHGௐSDUWLFLSDWLQJௐDJHQFLHVௐZLOOௐGHYHORSௐDௐSODQௐDQQXDOO\ௐWKDWௐZLOOௐ
 KHOSௐLQௐSURPRWLQJௐFRQWUDFWௐDZDUHQHVVௐDQGௐYDOXHௐIRUௐWKHௐFRQWUDFWௐ*HWDFௐORRNVௐIRUZDUGௐWRௐ
 UHYLHZLQJௐDQGௐGLVFXVVLQJௐWKHௐSURSRVHGௐSODQௐZLWKௐௐDIWHUௐDZDUG
  'HVFULEHௐ\RXUௐXVHௐRIௐWHFKQRORJ\ௐDQGௐ 7KHௐ0DUNHWLQJௐSODQௐZLOOௐLQFOXGHௐVHYHUDOௐNH\ௐIHDWXUHV
 GLJLWDOௐGDWDௐ HJௐVRFLDOௐPHGLDௐ
 PHWDGDWDௐXVDJH ௐWRௐHQKDQFHௐ 3UHVVௐ5HOHDVHௐ*HWDFௐZLOOௐFROODERUDWHௐZLWKௐWKHௐGHVLJQDWHGௐௐ$JUHHPHQWௐ$GPLQLVWUDWRUௐDQGௐ
 PDUNHWLQJௐHIIHFWLYHQHVV RWKHUௐGHVLJQDWHGௐௐFRQWDFWVௐWRௐSUHSDUHௐDQGௐGLVWULEXWHௐDௐSUHVVௐUHOHDVHௐDIWHUௐDSSURYDOௐ
 DQQRXQFLQJௐWKHௐFRQWUDFWௐDZDUGௐWRௐ*HWDFௐ2QFHௐDௐSUHVVௐUHOHDVHௐLVௐZULWWHQௐDQGௐDSSURYHGௐ
 DQGௐZLWKௐSHUPLVVLRQௐ*HWDFௐZLOOௐPDQDJHௐDOOௐHIIRUWVௐZLWKௐWKHௐPHGLDௐ7KHௐSUHVVௐUHOHDVHௐZLOOௐ
 EHௐVHQWௐWRௐDOOௐJRYHUQPHQWௐLQGXVWU\ௐSXEOLFDWLRQVௐDQGௐUHOHDVHGௐRYHUௐWKHௐEXVLQHVVௐZLUHௐIRUௐ
 SLFNXSௐE\ௐPDMRUௐPHGLDௐ*HWDFௐZLOOௐDOVRௐOHYHUDJHௐWKHௐDQQRXQFHPHQWௐRYHUௐVRFLDOௐPHGLDௐ
 VLWHVௐWRௐLQFOXGHௐ/LQNHG,Qௐ)DFHERRNௐDQGௐ7ZLWWHUௐ$VௐUHTXLUHGௐXQGHUௐWKHௐFRQWUDFWௐDOOௐ
 PDUNHWLQJௐPDWHULDOVௐZLOOௐEHௐSURYLGHGௐIRUௐUHYLHZௐPRGLILFDWLRQௐDQGௐDSSURYDOௐSULRUௐWRௐ
 GLVWULEXWLRQௐ&RPPXQLFDWLRQௐZLOOௐQRWௐEHௐUHOHDVHGௐZLWKRXWௐDSSURYDOௐLQௐZULWLQJௐIURPௐWKHௐ
 $JUHHPHQWௐ$GPLQLVWUDWRU

 $GYHUWLVLQJௐ*HWDFௐZLOOௐGULYHௐFRQWUDFWௐDZDUHQHVVௐDQGௐSURGXFWVHUYLFHௐSURPRWLRQVௐXQGHUௐWKHௐௐ
 FRQWUDFWௐWKURXJKௐ*HWDFௐZHEௐEDQQHUVௐRQௐKWWSVZZZJHWDFFRPXVௐDQGௐRXUௐ3ODWLQXPௐ7LHUௐ
 &HUWLILHGௐ5HVHOOHUVௐSURPRWLQJௐWKHௐFRQWUDFWௐYDOXHௐSURSRVLWLRQௐDQGௐSURGXFWVHUYLFHௐSURPRWLRQVௐ
 WKURXJKௐZHEௐEDQQHUVௐSURYLGHVௐDQௐRSSRUWXQLW\ௐWRௐUHDFKௐDௐODUJHௐDXGLHQFHௐRIௐSURFXULQJௐ
 HQWLWLHVௐ:HEௐEDQQHUVௐKDYHௐDௐ³FDOOௐWRௐDFWLRQ´ௐLQYLWLQJௐWKHௐUHDGHUௐWRௐFRQWDFWௐ*HWDFௐ85/ௐIRUௐ 
 SULFLQJௐDQGௐLQIRUPDWLRQௐ*HWDFௐZLOOௐGLVWULEXWHௐSHULRGLFௐHPDLOௐQHZVOHWWHUVௐDQGௐSURPRWLRQVௐWRௐ
 HOLJLEOHௐSURFXULQJௐHQWLWLHVௐWKURXJKRXWௐWKHௐFRQWUDFWௐWHUPௐ7KHVHௐHPDLOௐSURPRWLRQVௐZLOOௐSURYLGHௐ
 WKHௐPRVWௐFXUUHQWௐRQJRLQJௐSURPRWLRQVௐ$VௐUHTXLUHGௐXQGHUௐWKHௐFRQWUDFWௐDOOௐPDUNHWLQJௐ
 PDWHULDOVௐZLOOௐEHௐSURYLGHGௐWRௐWKHௐ$JUHHPHQWௐ$GPLQLVWUDWRUௐIRUௐUHYLHZௐPRGLILFDWLRQௐDQGௐ
 DSSURYDOௐSULRUௐWRௐGLVWULEXWLRQௐ&RPPXQLFDWLRQௐZLOOௐQRWௐEHௐUHOHDVHGௐZLWKRXWௐDSSURYDOௐLQௐ
 ZULWLQJௐIURPௐWKHௐ$JUHHPHQWௐ$GPLQLVWUDWRU

 :HEௐ3UHVHQFHௐ7KHௐ*HWDFௐ6RXUFHZHOOௐFRQWUDFWௐZHEVLWHௐWKDWௐLVௐLQௐGHYHORSPHQWௐZLWKௐDௐ
 SRWHQWLDOௐODQGLQJௐSDJHௐQDPHGௐKWWSVVRXUFHZHOOJHWDFXVௐZLOOௐRIIHUௐFXVWRPHUVௐH[WHQVLYHௐ
 LQIRUPDWLRQௐRQௐWKHௐFRQWUDFWௐSURGXFWVௐFHUWLILHGௐUHVHOOHUVௐZDUUDQW\ௐSULFLQJௐDQGௐPRUHௐ*HWDFௐ
 ZLOOௐFRQWLQXHௐWRௐPDNHௐLPSURYHPHQWVௐWKURXJKRXWௐWKHௐFRQWUDFWௐWHUPௐWRௐSURYLGHௐLQIRUPDWLRQௐWRௐ
 SRWHQWLDOௐ6RXUFHZHOOௐSURFXUHPHQWௐHQWLWLHV

 7KHௐZHEVLWHௐZLOOௐSURYLGHௐDௐGURSGRZQௐPHQXௐRIௐWKHௐSDUWLFLSDWLQJௐDJHQFLHVௐDQGௐJXLGHௐWKHௐ
 XVHUௐWRௐDௐVWDWHௐVSHFLILFௐSDJHௐWRௐIDFLOLWDWHௐSURFXUHPHQWௐHIIRUWVௐ(DFKௐVWDWHௐZHEVLWHௐZLOOௐEHௐ
 SHUVRQDOL]HGௐDVௐDOORZHGௐE\ௐDQGௐDVௐDSSURYHGௐE\ௐWKHௐ3DUWLFLSDWLQJௐ$JHQFLHVௐ3URFXUHPHQWௐ
 RIILFLDOௐWRௐPHHWௐWKHௐQHHGVௐRIௐWKHௐRUJDQL]DWLRQௐDQGௐPDLQWDLQௐWKHௐDSSURYHGௐIRUPDW
  ,Qௐ\RXUௐYLHZௐZKDWௐLVௐ6RXUFHZHOO¶VௐUROHௐ 0DUNHWLQJௐ(YHQWVௐ ௐ)RUXPVௐ*HWDFௐZLOOௐSDUWLFLSDWHௐLQௐDQQXDOௐPDUNHWLQJௐHYHQWVௐDQQXDOO\ௐDQGௐ
 LQௐSURPRWLQJௐFRQWUDFWVௐDULVLQJௐRXWௐRIௐ DWWHQGௐRWKHUௐ6RXUFHZHOOௐHYHQWVௐ7KHௐ*HWDFௐ3ULPDU\ௐ$FFRXQWௐ5HSUHVHQWDWLYHௐZLOOௐDWWHQGௐ
 WKLVௐ5)3"ௐ+RZௐZLOOௐ\RXௐLQWHJUDWHௐDௐ HYHQWVௐDORQJௐZLWKௐWKHௐ&RQWUDFWௐ3URJUDPௐ0DQDJHPHQWௐWHDPௐDQGௐSRWHQWLDOௐPDQDJHPHQWௐ
 6RXUFHZHOODZDUGHGௐFRQWUDFWௐLQWRௐ\RXUௐ WHDPௐPHPEHUVௐ7KHௐ*HWDFௐ3ULPDU\ௐ$FFRXQWௐ5HSUHVHQWDWLYHௐDQGௐRWKHUௐ3URJUDPௐ
 VDOHVௐSURFHVV" 0DQDJHPHQWௐWHDPௐPHPEHUVௐZLOOௐPHHWௐZLWKௐSDUWLFLSDWLQJௐDJHQFLHVௐWKURXJKRXWௐWKHௐ\HDUௐWRௐ
 UHYLHZௐSDUWLFLSDWLQJௐDJHQFLHVௐPDUNHWLQJௐSODQVௐDQGௐHYHQWVௐZKLFKௐPD\ௐLQFOXGHௐPDQDJHPHQWௐ
 *HWDFௐLQௐSDUWQHUVKLSௐZLWKௐRXUௐ3ODWLQXPௐWLHUHGௐFHUWLILHGௐUHVHOOHUVௐPD\ௐVFKHGXOHௐVHPLQDUVௐLQௐ
 ORFDOௐPDMRUௐFLWLHVௐWRௐUHYLHZௐWKHௐODWHVWௐ,7ௐWUHQGVௐDQGௐQHZௐ*HWDFௐSURGXFWVௐZLWKௐERWKௐORFDOௐ
 DJHQFLHVௐDQGௐ*HWDFௐDXWKRUL]HGௐSDUWQHUVௐ*HWDFௐZLOOௐZRUNௐZLWKௐWKHௐ$JUHHPHQWௐ$GPLQLVWUDWRUௐ
 GHVLJQDWHGௐ6RXUFHZHOOௐWHDPVௐDQGRUௐSDUWLFLSDWLQJௐDJHQFLHVௐWRௐPDNHௐWKHPௐDZDUHௐRIௐWKHVHௐ 
 HYHQWVௐRUௐVFKHGXOHௐDGGLWLRQDOௐVHPLQDUௐHYHQWVௐRUௐ:HELQDUVௐ(YHQWVௐZLOOௐSURYLGHௐLPSRUWDQWௐ
 LQIRUPDWLRQௐWRௐDJHQFLHVௐRQௐFRQWUDFWVௐVSHFLILFVௐLQFOXGLQJௐSURGXFWௐVFRSHௐRUGHULQJௐ
 LQIRUPDWLRQௐSULFHௐOLVWVௐDQGௐKRZௐWRௐVDYHௐPRUHௐXVLQJௐWKLVௐFRQWUDFW

 $VௐDOORZHGௐDQGௐDSSURYHGௐE\ௐWKHௐ$JUHHPHQWௐ$GPLQLVWUDWRUௐ*HWDFௐDJHQF\DSSURYHGௐ
 SDUWQHUVௐFDQௐDVVLVWௐLQௐWKHௐPDUNHWLQJௐDFWLYLWLHVௐLQௐWKLVௐVHFWLRQௐWRௐSURPRWHௐWKHௐFRQWUDFWௐ
 WKURXJKௐWHOHPDUNHWLQJHPDLOVRFLDOௐPHGLDௐFDPSDLJQVௐHYHQWVௐDQGௐGLVWULEXWLRQௐRIௐௐ$JUHHPHQWௐ
 $GPLQLVWUDWRUௐDSSURYHGௐPDUNHWLQJௐGRFXPHQWVௐ7KLVௐZLOOௐDOORZௐ*HWDFௐWRௐUHDFKௐHYHQௐPRUHௐ
 DJHQFLHVௐIRUௐFRQWUDFWௐDZDUHQHVV
  $UHௐ\RXUௐSURGXFWVௐRUௐVHUYLFHVௐ 'XHௐWRௐWKHௐKLJKO\ௐFXVWRPL]HGௐQDWXUHௐRIௐHDFKௐDQGௐHYHU\ௐUXJJHGௐODSWRSௐDQGௐWDEOHWௐ*HWDFௐ
 DYDLODEOHௐWKURXJKௐDQௐHSURFXUHPHQWௐ PDQXIDFWXUHUVௐZHௐGRௐQRWௐRIIHUௐ(SURFXUHPHQWௐVHUYLFHௐIRUௐLQLWLDOௐSURFXUHPHQWௐௐ2QFHௐDௐ
 RUGHULQJௐSURFHVV"ௐ,IௐVRௐGHVFULEHௐ\RXUௐ *HWDFௐFXVWRPHUௐFXVWRPHUVௐZLOOௐEHௐSURYLGHGௐDௐ8VHUௐ/RJௐ,QௐWRௐSXUFKDVHௐDGGLWLRQDOௐ
 
 HSURFXUHPHQWௐV\VWHPௐDQGௐKRZௐ DFFHVVRULHVௐSHULSKHUDOVௐDVௐQHHGHGௐDQGௐDSSURYHGௐXQGHUௐWKHௐWHUPVௐRIௐWKHௐFRQWUDFW
 JRYHUQPHQWDOௐDQGௐHGXFDWLRQDOௐ
 FXVWRPHUVௐKDYHௐXVHGௐLW

  7DEOH9DOXH$GGHG$WWULEXWHV



 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 77 of
          


 /LQH
 4XHVWLRQ 5HVSRQVH
 ,WHP
  'HVFULEHௐDQ\ௐSURGXFWௐHTXLSPHQWௐ $OOௐ*HWDFௐSURGXFWVௐZLOOௐFRPHௐZLWKௐDQௐRSHUDWLQJௐPDQXDOௐDQGௐDFFHVVௐWRௐWUDLQLQJௐPDWHULDOVௐYLDௐ
 PDLQWHQDQFHௐRUௐRSHUDWRUௐWUDLQLQJௐ WKHௐRQOLQHௐFXVWRPHUௐSRUWDOௐDWௐQRௐDGGLWLRQDOௐFRVWௐWRௐWKHௐEX\HUௐௐ*HWDFௐPD\ௐDOVRௐEHௐDEOHௐWRௐ
 SURJUDPVௐWKDWௐ\RXௐRIIHUௐWRௐ SURYLGHௐDGGLWLRQDOௐWUDLQLQJௐDQGௐVXSSRUWௐDVௐUHTXHVWHGௐDWௐQRௐDGGLWLRQDOௐFRVWௐWRௐWKHௐ
 6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐ SURFXUHPHQWௐDJHQF\
 
 ,QFOXGHௐGHWDLOVௐVXFKௐDVௐZKHWKHUௐ
 WUDLQLQJௐLVௐVWDQGDUGௐRUௐRSWLRQDOௐ
 ZKRௐSURYLGHVௐWUDLQLQJௐDQGௐDQ\ௐ
 FRVWVௐWKDWௐDSSO\
  'HVFULEHௐDQ\ௐWHFKQRORJLFDOௐ ௐ2XUௐUHYROXWLRQDU\ௐ/XPL%RQGௐௐWRXFKVFUHHQௐWHFKQRORJ\ௐZKLFKௐERQGVௐWKHௐGLVSOD\ௐJODVVௐ
 DGYDQFHVௐWKDWௐ\RXUௐSURSRVHGௐ ZLWKௐWKHௐWRXFKௐSDQHOௐDQGௐ/&'ௐFUHDWLQJௐDௐVLQJOHௐSDQHௐWKDWௐLVௐPRUHௐGXUDEOHௐDQGௐUHDGDEOHௐ
 SURGXFWVௐRUௐVHUYLFHVௐRIIHU DQGௐRIIHUVௐEHWWHUௐFRQWUDVWௐDQGௐPRUHௐFULVSௐFRORUVௐWKDQௐRWKHUௐUXJJHGௐODSWRSௐGLVSOD\ௐ,WௐIHDWXUHVௐ
 IRXUௐDGYDQFHGௐWRXFKௐPRGHVௐ 7RXFKௐ*ORYHௐRUௐ3HQௐPRGHௐSOXVௐDQௐRSWLRQDOௐ'LJLWL]HUௐPRGH ௐ
 DQGௐWKHௐLQFOXGHGௐKDUGWLSௐVW\OXVௐHQDEOHVௐ\RXௐWRௐFDSWXUHௐVLJQDWXUHVௐDQGௐWDNHௐPRUHௐSUHFLVHௐ
 QRWHVௐRQௐGUDZLQJVௐPDSVௐRUௐIRUPV
 ௐ0DLQௐFKDVVLVௐVWUXFWXUHௐLVௐSUHFLVLRQௐFDVWௐXVLQJௐ0DJQHVLXPௐ$OOR\ௐDQௐLQFUHGLEO\ௐVWURQJௐ
 VWUXFWXUDOௐPHWDOௐWKDWௐDOVRௐKDSSHQVௐWRௐEHௐRQHௐRIௐWKHௐOLJKWHVWௐLQௐWKHௐZRUOGௐIRUௐLWVௐVWUHQJWKௐ:Hௐ
 FRPELQHGௐWKDWௐZLWKௐDQௐDGYDQFHGௐUXJJHGௐSRO\PHUௐLQௐDUHDVௐRIௐOHVVௐLPSDFWௐDQGௐUXEEHUL]HGௐ
 DEVRUSWLRQௐSRO\PHUௐDWௐWKHௐPDLQௐSRLQWVௐRIௐFRQWDFWௐ2XUௐGHYLFHVௐKDYHௐEHHQௐLQGHSHQGHQWO\ௐ
 WHVWHGௐDQGௐFHUWLILHGௐWRௐ0,/67'+ௐDQGௐ0,/67'*ௐVWDQGDUGVௐ
 ௐ+RWVZDSSDEOHௐGXDOEDWWHU\ௐGHVLJQௐDOORZVௐIRUௐSRWHQWLDOO\ௐHYHUODVWLQJௐXQLQWHUUXSWHGௐEDWWHU\ௐ
 OLIHௐ7KLVௐHQDEOHVௐ\RXௐWRௐUHPRYHௐRQHௐRIௐWKHௐWZRௐUHFKDUJHDEOHௐEDWWHULHVௐDQGௐUHSODFHௐLWௐZLWKௐ
 DௐIUHVKௐEDWWHU\ௐZLWKRXWௐHYHUௐVKXWWLQJௐGRZQௐDSSVௐRUௐ\RXUௐ:LQGRZVௐ26 
 ௐ$7 7ௐ)LUVW1HWௐ5HDG\ௐRIIHUVௐDQௐHDV\WRFDUU\ௐSURILOHௐDௐFRPIRUWDEOHௐWRXFKVFUHHQௐDQGௐ
 PRUHௐSRZHUௐWRௐUXQௐ\RXUௐJHQHUDOௐRIILFHௐDQGௐLQGXVWU\VSHFLILFௐDSSOLFDWLRQVௐZLWKௐHDVHௐIRUௐILUVWௐ
 UHVSRQGHUV
 ௐ0RVWௐRIௐRXUௐPRGHOV ௐRIIHUௐWKHௐQHZHVWௐDQGௐIDVWHVWௐZLUHGௐDQGௐZLUHOHVVௐFRQQHFWLRQௐRSWLRQVௐ
 DYDLODEOHௐ7KXQGHUEROWௐௐRIIHUVௐௐ*ESVௐGDWDௐVKDULQJௐZLWKௐRWKHUௐGHYLFHVௐZKLOHௐ:L)Lௐௐ
 D[ ௐRIIHUVௐQHDUO\ௐILYHௐWLPHVௐVSHHGLHUௐ:/$1ௐFRQQHFWLYLW\ௐWKDQௐWKHௐSUHYLRXVௐJHQHUDWLRQௐ
 DQGௐPRUHௐUHOLDELOLW\ௐLQௐGHQVHௐGHSOR\PHQWVௐ7KHௐQHZௐ%OXHWRRWKௐௐVWDQGDUGௐHQKDQFHVௐ
 FRQQHFWLYLW\ௐZLWKௐYDULRXVௐ/RZ3RZHUௐ:LGH$UHDௐ /3:$ ௐGHYLFHVௐZKLOHௐ:LUHOHVVௐ:$1ௐZLWKௐ
 LQWHJUDWHGௐ*36*/21$66ௐUHFHLYHUௐLQFRUSRUDWLQJௐWKHௐODWHVWௐ6LHUUDௐ:LUHOHVVௐPRGXOHௐGHOLYHUVௐ
 DGYDQFHGௐDLUௐLQWHUIDFHௐFRQQHFWLYLW\ௐLQFOXGLQJௐ/7($GYDQFHGௐ /7($ 
 ௐௐ$OOௐ*HWDFௐGHYLFHVௐFRPHௐZLWKௐDQௐHQWLUHௐOLQHXSௐRIௐDFFHVVRULHVௐDQGௐSHULSKHUDOVௐLQFOXGLQJௐ
 PXOWLSOHௐEDWWHU\ௐFKDUJLQJௐVWDWLRQVௐKDQGVௐVWUDSVௐDQGௐKROGHUVௐGHWDFKDEOHௐNH\ERDUGVௐVW\OXV ௐ
 MXVWௐWRௐQDPHௐDௐIHZ
  'HVFULEHௐDQ\ௐ³JUHHQ´ௐLQLWLDWLYHVௐ ,QௐUHVSRQVHௐWRௐWKHௐWUHQGௐRIௐLQWHUQDWLRQDOௐHQYLURQPHQWDOௐSURWHFWLRQௐVXFKௐDVௐWKHௐUHTXLUHPHQWVௐ
 WKDWௐUHODWHௐWRௐ\RXUௐFRPSDQ\ௐRUௐWRௐ RIௐSURGXFWௐJUHHQLQJௐWR[LFௐIUHHௐKD]DUGௐIUHHௐDQGௐHQYLURQPHQWDOO\ௐIULHQGO\ௐGHVLJQௐSDFNDJLQJௐ
 \RXUௐSURGXFWVௐRUௐVHUYLFHVௐDQGௐ DQGௐUHF\FODELOLW\ௐWKHௐ&RPSDQ\ௐKDVௐGHYHORSHGௐ5HJXODWLRQVௐIRUௐ*HWDFௐ(QYLURQPHQWDOௐ/RDGௐ
 LQFOXGHௐDௐOLVWௐRIௐWKHௐFHUWLI\LQJௐ &RQWUROௐDQGௐ*HWDFௐ*UHHQௐ3URGXFWௐ2SHUDWLQJௐ3URFHGXUHVௐDQGௐRWKHUௐUHODWHGௐRSHUDWLQJௐ
 DJHQF\ௐIRUௐHDFK SURFHGXUHVௐDQGௐUHJXODWLRQVௐWRௐDFWLYHO\ௐSURPRWHௐRYHUDOOௐSURGXFWௐJUHHQLQJௐLQWHUQDOO\ௐDQGௐ
 UHTXLUHௐDOOௐ*HWDFௐVXSSOLHUVௐWRௐFRRSHUDWHௐZLWKௐWKHௐUHTXLUHPHQWVௐRIௐ*HWDFௐHQYLURQPHQWDOௐ
 FRQWUROௐUHJXODWLRQVௐQRWௐRQO\ௐWRௐPHHWௐWKHௐUHTXLUHPHQWVௐVSHFLILHGௐLQௐWKHௐGRPHVWLFௐDQGௐ
 LQWHUQDWLRQDOௐHQYLURQPHQWDOௐSURWHFWLRQௐODZVௐDQGௐUHJXODWLRQVௐVRௐWKDWௐWKHௐSURGXFWVௐFDQௐEHௐ 
 VXFFHVVIXOO\ௐPDUNHWHGௐJOREDOO\ௐEXWௐDOVRௐZLWKௐVWULFWHUௐGHPDQGௐRIௐVHOIH[SHFWDWLRQௐWRௐPHHWௐWKHௐ
 UHTXLUHPHQWVௐRIௐFXVWRPHUVௐZKLOHௐIXOILOOLQJௐWKHௐFRUSRUDWHௐUHVSRQVLELOLW\ௐDQGௐHPSKDVL]LQJௐWKHௐ
 LPSRUWDQFHௐRIௐHQYLURQPHQWDOௐSURWHFWLRQ

 :HௐDUHௐDOVRௐPDNLQJௐLWௐHDVLHUௐIRUௐFXVWRPHUVௐWRௐUHGXFHௐZDVWHௐE\ௐGHVLJQLQJௐHDVLO\ௐUHF\FODEOHௐ
 SURGXFWVௐDQGௐZRUNLQJௐZLWKௐRXUௐ&HUWLILHGௐUHVHOOHUௐSDUWQHUVௐWRௐRIIHUௐHQYLURQPHQWDOO\ௐIULHQGO\ௐ
 SDFNDJLQJௐVHUYLFHVௐDQGௐVROXWLRQVௐIRUௐODUJHௐVFDOHௐGHYLFHௐGHSOR\PHQWV
  ,GHQWLI\ௐDQ\ௐWKLUGSDUW\ௐLVVXHGௐHFR *HWDFௐFDUHVௐDERXWௐWKHௐHQYLURQPHQWௐ:HௐKDYHௐLPSOHPHQWHGௐVWULFWௐSROLFLHVௐWRௐHQVXUHௐRXUௐ
 ODEHOVௐUDWLQJVௐRUௐFHUWLILFDWLRQVௐWKDWௐ PDWHULDOௐSDUWVௐSURGXFWVௐSDFNLQJௐDQGௐPDQXIDFWXULQJௐSURFHVVHVௐDUHௐHQYLURQPHQWDOO\ௐIULHQGO\ௐ
 \RXUௐFRPSDQ\ௐKDVௐUHFHLYHGௐIRUௐ :HௐDUHௐSURXGௐWRௐSDUWQHUௐZLWKௐRUJDQL]DWLRQVௐDURXQGௐWKHௐJOREHௐWRௐEULQJௐDZDUHQHVVௐDQGௐKHOSௐ
 WKHௐHTXLSPHQWௐRUௐSURGXFWVௐ LPSOHPHQWௐVROXWLRQVௐWRௐWKHௐHQYLURQPHQWDOௐLVVXHVௐWKHௐZRUOGௐLVௐIDFLQJௐ$VௐDௐFHUWLILHGௐJUHHQௐ
 LQFOXGHGௐLQௐ\RXUௐ3URSRVDOௐUHODWHGௐ PDQXIDFWXUHUௐ*HWDFௐKDVௐEHHQௐLQGHSHQGHQWO\ௐWHVWHGௐDQGௐUHFHLYHGௐHQYLURQPHQWDOௐFHUWLILFDWLRQVௐ
 WRௐHQHUJ\ௐHIILFLHQF\ௐRUௐ LQFOXGLQJௐ(3($7ௐ5R+6ௐ'LUHFWLYHௐ5($&+ௐ5HJXODWLRQௐDQGௐ(1(5*<ௐ67$5ௐ:HௐEHOLHYHௐ
 FRQVHUYDWLRQௐOLIHF\FOHௐGHVLJQௐ LQௐDQGௐDFWLYHO\ௐSXUVXHௐLQQRYDWLRQௐWKDWௐZLOOௐFRQWLQXHௐWRௐOHVVHQௐWKHௐHQYLURQPHQWDOௐLPSDFWௐRIௐ
 FUDGOHWRFUDGOH ௐRUௐRWKHUௐ HOHFWURQLFVௐPDQXIDFWXULQJௐWRௐLPSURYHௐWKHௐTXDOLW\ௐRIௐKXPDQௐOLIHௐDQGௐSURWHFWௐWKHௐSODQHW
 JUHHQVXVWDLQDELOLW\ௐIDFWRUV *HWDFௐKDVௐVHWௐWKHௐ&RPSDQ\ VௐHQYLURQPHQWDOௐSROLF\ௐZLWKௐWKHௐJRDOௐRIௐ³&DUHௐIRUௐ(QYLURQPHQWௐ
 6XVWDLQDEOHௐ5HF\FOLQJ´ௐFOHDUO\ௐVHWௐIRUௐFKHULVKLQJௐWKHௐHDUWK VௐUHVRXUFHVௐFRPSO\LQJௐZLWKௐ 
 QDWLRQDOௐHQYLURQPHQWDOௐODZVௐDQGௐUHJXODWLRQVௐ*HWDFௐLVௐFRPPLWWHGௐWRௐSURPRWLQJௐJUHHQௐ
 SURGXFWLRQௐIXOILOOLQJௐRXUௐUHVSRQVLELOLW\ௐWRௐSURWHFWௐWKH
 ௐ
 HDUWKௐWKURXJKௐVWDQGDUGௐRSHUDWLRQௐSURFHGXUHVௐZHௐLQFOXGHௐZDWHUௐUHVRXUFHVௐPDQDJHPHQWௐ
 HQHUJ\ௐPDQDJHPHQWௐZDVWHZDWHUௐZDVWHௐDQGௐDLUௐSROOXWLRQௐSUHYHQWLRQௐLQௐRXUௐGDLO\ௐPDQDJHPHQW
 $OOௐ*HWDF VௐIDFWRULHVௐVFUXSXORXVO\ௐDELGHௐE\ௐWKHௐHQYLURQPHQWDOௐODZVௐDQGௐUHJXODWLRQVௐRIௐWKHௐ
 SODQWௐORFDWLRQVௐDQGௐDOOௐIDFWRULHVௐKDYHௐREWDLQHGௐWKHௐHQYLURQPHQWDOௐPDQDJHPHQWௐV\VWHPௐ
 FHUWLILFDWLRQௐRIௐ,62ௐRUௐWKHௐVDPHௐOHYHOௐDQGௐDOOௐSODQWVௐKDYHௐFRPSOHWHGௐWKHௐQHZௐYHUVLRQௐ
 FHUWLILFDWLRQௐRIௐ,62ௐDWௐWKHௐHQGௐRIௐ




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 78 of
          

  'HVFULEHௐDQ\ௐ:RPHQௐRUௐ0LQRULW\ௐ 1$
 %XVLQHVVௐ(QWLW\ௐ :0%( ௐ6PDOOௐ
 %XVLQHVVௐ(QWLW\ௐ 6%( ௐRUௐYHWHUDQௐ
 RZQHGௐEXVLQHVVௐFHUWLILFDWLRQVௐWKDWௐ
 \RXUௐFRPSDQ\ௐRUௐKXEௐSDUWQHUVௐ 
 KDYHௐREWDLQHGௐ8SORDGௐ
 GRFXPHQWDWLRQௐRIௐFHUWLILFDWLRQௐ DVௐ
 DSSOLFDEOH ௐLQௐWKHௐGRFXPHQWௐ
 XSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
  :KDWௐXQLTXHௐDWWULEXWHVௐGRHVௐ\RXUௐ $VௐDQௐ2(0ௐ*HWDFௐLVௐWKHௐRQO\ௐJOREDOௐUXJJHGௐ,7ௐPDQXIDFWXUHUௐWKDWௐEXLOGVௐHYHU\ௐGHYLFHௐIURPௐ
 FRPSDQ\ௐ\RXUௐSURGXFWVௐRUௐ\RXUௐ WKHௐJURXQGௐXSௐௐ2XUௐDELOLW\ௐWRௐIRUHFDVWௐVDOHVௐDQGௐPDQXIDFWXUHUௐLQௐVSLWHௐRIௐJOREDOௐPDUNHWௐ
 VHUYLFHVௐRIIHUௐWRௐ6RXUFHZHOOௐ VXSSO\ௐIOXFWXDWLRQVௐHQVXUHVௐRXUௐFXVWRPHUௐKDYHௐWKHௐIDVWHVWௐGHOLYHU\ௐWLPHௐDYDLODEOHௐLQௐWKHௐ
 SDUWLFLSDWLQJௐHQWLWLHV"ௐ:KDWௐPDNHVௐ LQGXVWU\ௐௐ'HVSLWHௐJOREDOௐVXSSO\ௐFKDLQௐLVVXHVௐLQௐௐDQGௐௐ*HWDFௐKDVௐPDLQWDLQHGௐDௐ 
 \RXUௐSURSRVHGௐVROXWLRQVௐXQLTXHௐLQௐ ௐGD\ௐGHOLYHU\ௐWLPHOLQHௐDVௐRXUௐFRPSHWLWRUVௐDUHௐUHJXODUO\ௐVKLSSLQJௐDWௐௐௐௐGD\VௐDIWHUௐ
 \RXUௐLQGXVWU\ௐDVௐLWௐDSSOLHVௐWRௐ UHFHLSWௐRIௐSXUFKDVHௐRUGHU
 6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHV"

  7DEOH:DUUDQW\

  'HVFULEHLQGHWDLO\RXUPDQXIDFWXUHUZDUUDQW\SURJUDPLQFOXGLQJFRQGLWLRQVDQGUHTXLUHPHQWVWRTXDOLI\FODLPVSURFHGXUH
  DQGRYHUDOOVWUXFWXUH<RXPD\XSORDGUHSUHVHQWDWLYHVDPSOHVRI\RXUZDUUDQW\PDWHULDOV LIDSSOLFDEOH LQWKHGRFXPHQW
  XSORDGVHFWLRQRI\RXUUHVSRQVHLQDGGLWLRQWRUHVSRQGLQJWRWKHTXHVWLRQVEHORZ

 /LQH
 4XHVWLRQ 5HVSRQVH
 ,WHP
  'Rௐ\RXUௐZDUUDQWLHVௐFRYHUௐDOOௐSURGXFWVௐSDUWVௐDQGௐ 2XUௐ6ௐFRPHVௐVWDQGDUGௐZLWKௐDௐ/LPLWHGௐௐ<HDUௐ:DUUDQW\ௐDQGௐDOOௐRWKHUௐ
 ODERU" SURGXFWVௐFRPHௐVWDQGDUGௐZLWKௐDௐௐ<HDUௐ%XPSHUௐWRௐ%XPSHUௐ:DUUDQW\ௐWKDWௐ
 LQFOXGHVௐDFFLGHQWDOௐFRYHUDJHௐௐ$GGLWLRQDOௐZDUUDQW\ௐIRUௐ<HDUௐௐPD\ௐEHௐ
 SXUFKDVHGௐIRUௐDQௐDGGLWLRQDOௐIHHௐ
 *HWDFVௐZDUUDQW\ௐREOLJDWLRQVௐIRUௐWKLVௐKDUGZDUHௐSURGXFWௐDUHௐOLPLWHGௐWRௐWKHௐ
 WHUPVௐVHWௐIRUWKௐEHORZ
 *HWDFௐ,QFௐZDUUDQWVௐWKLVௐ*HWDFEUDQGHGௐUXJJHGௐFRPSXWHUௐDJDLQVWௐGHIHFWVௐLQௐ
 PDWHULDOVௐDQGௐZRUNPDQVKLS
 XQGHUௐQRUPDOௐXVHௐDQGௐGDPDJHௐWKDWௐRFFXUVௐGXHௐWRௐDFFLGHQWDOௐDFWVௐDQGௐ
 H[SRVXUHௐWRௐHQYLURQPHQWDO
 FRQGLWLRQVௐIRUௐDௐSHULRGௐRIௐ7+5((ௐ  ௐ<($56ௐIURPௐWKHௐGDWHௐRIௐSXUFKDVHௐE\ௐ
 WKHௐRULJLQDOௐHQGXVHUௐSXUFKDVHU
 ³:DUUDQW\ௐ3HULRG´ ௐ7KLVௐZDUUDQW\ௐRQO\ௐDSSOLHVௐWRௐSURGXFWVௐVROGௐE\ௐ*HWDFௐRUௐ
 LWVௐ$XWKRUL]HGௐ'LVWULEXWRUVௐRU
 'HDOHUVௐDQGௐRQO\ௐZKHUHௐWKHௐSURGXFWVௐDUHௐXVHGௐDQGௐVHUYLFHGௐZLWKLQௐ1RUWKௐ
 $PHULFDௐRUௐLWVௐ$XWKRUL]HGௐ6HUYLFH
 3URYLGHUV¶ௐWHUULWRULHVௐ:DUUDQW\ௐFRYHUDJHௐRQO\ௐDSSOLHVௐWRௐVHUYLFHௐFDUULHGௐRXWௐ
 E\ௐDௐ*HWDFௐ$XWKRUL]HGௐ6HUYLFH
 3URYLGHU
 ,IௐDௐKDUGZDUHௐGHIHFWௐDULVHVௐDQGௐDௐYDOLGௐFODLPௐLVௐUHFHLYHGௐZLWKLQௐWKHௐ:DUUDQW\ௐ
 
 3HULRGௐDWௐLWVௐRSWLRQௐDQGௐWRௐWKH
 H[WHQWௐSHUPLWWHGௐE\ௐODZௐ*HWDFௐZLOOௐHLWKHUௐUHSDLUௐWKHௐGHIHFWௐDWௐQRௐFKDUJHௐ
 XVLQJௐQHZௐRUௐUHIXUELVKHG
 UHSODFHPHQWௐSDUWVௐRUௐH[FKDQJHௐWKHௐSURGXFWௐZLWKௐDௐSURGXFWௐWKDWௐLVௐQHZௐRUௐ
 ZKLFKௐKDVௐEHHQௐPDQXIDFWXUHG
 IURPௐQHZௐRUௐVHUYLFHDEOHௐXVHGௐSDUWVௐDQGௐLVௐDWௐOHDVWௐIXQFWLRQDOO\ௐHTXLYDOHQWௐWRௐ
 WKHௐRULJLQDOௐSURGXFWௐ$
 UHSODFHPHQWௐSURGXFWௐRUௐSDUWௐLQFOXGLQJௐDௐXVHUௐLQVWDOODEOHௐSDUWௐWKDWௐKDVௐEHHQௐ
 LQVWDOOHGௐLQௐDFFRUGDQFHௐZLWK
 LQVWUXFWLRQVௐSURYLGHGௐE\ௐ*HWDFௐDVVXPHVௐWKHௐUHPDLQLQJௐZDUUDQW\ௐRIௐWKHௐ
 RULJLQDOௐSURGXFWௐRUௐQLQHW\ௐ  ௐGD\V
 IURPௐWKHௐGDWHௐRIௐUHSODFHPHQWௐRUௐUHSDLUௐZKLFKHYHUௐSURYLGHVௐORQJHUௐFRYHUDJHௐ
 IRUௐ\RXௐ:KHQௐDௐSURGXFWௐRU
 SDUWௐLVௐH[FKDQJHGௐDQ\ௐUHSODFHPHQWௐSURGXFWௐEHFRPHVௐ\RXUௐSURSHUW\ௐDQGௐWKHௐ
 UHSODFHGௐLWHPௐEHFRPHV
 *HWDFVௐSURSHUW\ௐ3DUWVௐSURYLGHGௐE\ௐ*HWDFௐLQௐIXOILOOPHQWௐRIௐLWVௐZDUUDQW\ௐ
 REOLJDWLRQௐPXVWௐEHௐXVHGௐLQௐSURGXFWV
 IRUௐZKLFKௐZDUUDQW\ௐVHUYLFHௐLVௐFODLPHG

 3OHDVHௐUHYLHZௐ:DUUDQW\ௐ&DUGௐDWWDFKHGௐIRUௐDGGLWLRQDOௐZDUUDQW\ௐLQIRUPDWLRQ




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 79 of
          

  'Rௐ\RXUௐZDUUDQWLHVௐLPSRVHௐXVDJHௐUHVWULFWLRQVௐRUௐ ([FOXVLRQVௐDQGௐ/LPLWDWLRQVௐௐ7KLVௐ/LPLWHGௐ:DUUDQW\ௐDSSOLHVௐRQO\ௐWRௐ*HWDF
 RWKHUௐOLPLWDWLRQVௐWKDWௐDGYHUVHO\ௐDIIHFWௐFRYHUDJH" EUDQGHGௐKDUGZDUHௐSURGXFWVௐPDQXIDFWXUHGௐE\ௐRUௐIRUௐ*HWDFௐWKDWௐFDQௐEHௐ
 LGHQWLILHGௐE\ௐWKHௐ³*HWDF´ௐWUDGHPDUNௐWUDGHௐQDPHௐRUௐORJRௐDIIL[HGௐWRௐWKHPௐ
 7KHௐ/LPLWHGௐ:DUUDQW\
 GRHVௐQRWௐDSSO\ௐWRௐDQ\ௐQRQ*HWDFௐKDUGZDUHௐSURGXFWVௐFREUDQGHGௐKDUGZDUHௐ
 SURGXFWVௐ ZKHWKHUௐRUௐQRWௐGLVSOD\LQJௐDௐ³SRZHUHGௐE\ௐ*HWDF´ௐWUDGHPDUNௐWUDGHௐ
 QDPHௐRUௐORJRௐDIIL[HGௐWRௐWKHP ௐRUௐDQ\ௐVRIWZDUHௐHYHQௐLIௐSDFNDJHGௐRUௐVROGௐ
 ZLWKௐ*HWDFௐKDUGZDUHௐ0DQXIDFWXUHUVௐVXSSOLHUVௐRUௐSXEOLVKHUVௐRWKHUௐWKDQௐ
 *HWDFௐPD\ௐSURYLGHௐWKHLUௐRZQௐZDUUDQWLHVௐWRௐWKHௐHQGௐXVHUௐSXUFKDVHUௐEXWௐ
 *HWDFௐLQௐVRௐIDUௐDVௐSHUPLWWHGௐE\ௐODZௐSURYLGHV
 WKHLUௐSURGXFWVௐ³DVௐLV´ௐ6RIWZDUHௐGLVWULEXWHGௐE\ௐ*HWDFௐZLWKௐRUௐZLWKRXWௐWKHௐ
 *HWDFௐEUDQGௐQDPHௐ LQFOXGLQJௐEXWௐQRWௐOLPLWHGௐWRௐV\VWHPௐVRIWZDUH ௐLVௐQRWௐ
 FRYHUHGௐXQGHUௐWKLVௐ/LPLWHGௐ:DUUDQW\ௐ5HIHUௐWRௐWKHௐOLFHQVLQJௐDJUHHPHQWௐ
 DFFRPSDQ\LQJௐWKH
 VRIWZDUHௐIRUௐGHWDLOVௐRIௐ\RXUௐULJKWVௐZLWKௐUHVSHFWௐWRௐLWVௐXVHௐ*HWDFௐGRHVௐQRWௐ
 ZDUUDQWௐWKDWௐWKHௐRSHUDWLRQௐRIௐWKHௐSURGXFWௐZLOOௐEHௐXQLQWHUUXSWHGௐRUௐHUURUIUHHௐ
 *HWDFௐLVௐQRWௐUHVSRQVLEOHௐIRUௐGDPDJHௐDULVLQJௐIURPௐIDLOXUHௐWRௐIROORZௐ
 LQVWUXFWLRQVௐUHODWLQJௐWRௐWKHௐSURGXFW¶VௐXVHௐ%DWWHULHVௐVXSSOLHGௐZLWKௐWKHௐSURGXFWௐ
 DUHௐFRYHUHGௐXQGHUௐWKHௐZDUUDQW\ௐIRUௐRQHௐ  ௐ\HDUௐIURPௐGDWHௐRIௐSXUFKDVHௐ$ௐ
 EDWWHU\ௐIXUQLVKHGௐXQGHUௐWKHௐZDUUDQW\ௐLVௐFRYHUHGௐIRUௐWKHௐUHPDLQLQJௐSHULRGௐRIௐ
 WKHௐRQHௐ\HDUௐZDUUDQW\ௐRQ
 WKHௐRULJLQDOௐEDWWHU\ௐRUௐQLQHW\ௐ  ௐGD\VௐIURPௐWKHௐGDWHௐRIௐUHSODFHPHQWௐRUௐ
 UHSDLUௐZKLFKHYHUௐSURYLGHVௐORQJHUௐFRYHUDJHௐIRUௐ\RXௐ7KHௐ/&'ௐWRXFKVFUHHQௐ
 KDUGௐGULYH66'ௐPRWKHUERDUGௐDQGௐNH\ERDUGௐDUHௐOLPLWHGௐWRௐRQHௐ
 UHSDLUUHSODFHPHQW
 SHUௐSDUWௐFRPSRQHQWௐSHUௐௐPRQWKௐSHULRGௐIRUௐGDPDJHௐWKDWௐRFFXUVௐGXHௐWRௐ
 DFFLGHQWDOௐDFWVௐDQGௐH[SRVXUHௐWRௐHQYLURQPHQWDOௐFRQGLWLRQV
 7KLVௐZDUUDQW\ௐGRHVௐQRWௐDSSO\ௐWR
 D ௐORVVௐRUௐWKHIW
 
 E ௐILUH
 F ௐVXEPHUVLRQ
 G ௐDFWVௐRIௐJRG
 H ௐDFWVௐRIௐZDU
 I ௐYLUXVLQIOLFWHGௐGDPDJH
 J ௐLPSURSHUௐXVHௐLQWHQWLRQDOௐPLVXVHௐRUௐDEXVH
 K ௐLPSURSHUௐPDLQWHQDQFHௐRUௐPRGLILFDWLRQௐE\
 DQ\RQHௐRWKHUௐWKDQௐ*HWDFௐRUௐDௐ*HWDF
 $XWKRUL]HGௐ6HUYLFHௐ3URYLGHU
 L ௐDௐSURGXFWௐRUௐSDUWௐWKDWௐKDVௐEHHQௐPRGLILHGௐWRௐDOWHUௐIXQFWLRQDOLW\ௐRUௐFDSDELOLW\ௐ
 ZLWKRXWௐWKHௐZULWWHQௐSHUPLVVLRQௐRIௐ*HWDF
 M ௐDௐSURGXFWௐRQௐZKLFKௐDQ\ௐ*HWDFௐVHULDOௐQXPEHU
 KDVௐEHHQௐUHPRYHGௐRUௐGHIDFHG
 N ௐGDWDௐUHFRYHU\ௐIURPௐKDUGௐGULYHௐIDLOXUH
 O ௐ$OOௐFRQVXPDEOHௐLWHPVௐVXFKௐDVௐVFUHHQௐSURWHFWLRQ
 ILOPVௐORJRௐEDGJHVௐODEHOVௐFOHDQLQJௐFORWKVௐFDUU\ௐFDVHVௐPDQXDOVௐFDEOHVௐ
 VWUDSVௐEHOWVௐKROVWHUVௐWHWKHUVௐVW\OXVௐGLJLWL]HUௐSHQVௐDQGௐKDUQHVVHVௐDQGௐDQ\ௐ
 RWKHUௐRSWLRQVௐDQGௐDFFHVVRULHVௐQRWௐOLVWHGௐDERYHௐRUௐFRYHUHGௐXQGHUௐDௐVHSDUDWHௐ
 ZDUUDQW\
 P ௐWRௐFRVPHWLFௐGDPDJHௐWKDWௐGRHVௐQRWௐDIIHFWௐWKHௐIXQFWLRQDOLW\ௐRIௐWKHௐV\VWHPௐ
 LQFOXGLQJௐEXWௐQRWௐOLPLWHGௐWRௐVFUDWFKHVௐGHQWVௐDQGௐQXPHUDOVௐOHWWHUVௐLFRQVௐDQGௐ
 V\PEROVௐVLONVFUHHQHGௐRQWR
 XQLWௐNH\FDSVௐDQGௐQXPHUDOVௐOHWWHUVௐLFRQVௐDQGௐV\PEROVௐVLONVFUHHQHGௐRQWRௐXQLWௐ
 FDELQHWௐRU
 Q ௐQHJOLJHQFH
 R ௐRSHUDWLRQௐRIௐSURGXFWௐRXWVLGHௐWKHௐSXEOLVKHGௐHQYLURQPHQWDOௐRUௐHOHFWULFDOௐ
 SDUDPHWHUV
 S ௐXVHௐRIௐVXSSOLHVௐRUௐSDUWVௐQRWௐPHHWLQJௐ*HWDF¶VௐVSHFLILFDWLRQV
 3OHDVHௐUHYLHZௐ:DUUDQW\ௐ&DUGௐDWWDFKHGௐIRUௐUHVWULFWLRQVௐDQGௐRWKHUௐOLPLWDWLRQV




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 80 of
          

  'Rௐ\RXUௐZDUUDQWLHVௐFRYHUௐWKHௐH[SHQVHௐRIௐ 7HFKQLFLDQVௐGRௐQRWௐQHHGௐWRௐWUDYHOௐWRௐSHUIRUPௐZDUUDQW\ௐUHSDLUVௐ
 WHFKQLFLDQV¶ௐWUDYHOௐWLPHௐDQGௐPLOHDJHௐWRௐSHUIRUPௐ :DUUDQW\ௐ5HSDLUௐ'HVFULSWLRQௐௐ*HWDFௐRIIHUVௐDQௐLQGXVWU\OHDGLQJௐZDUUDQW\ௐ
 ZDUUDQW\ௐUHSDLUV" EXPSHUWREXPSHU ௐRQௐRXUௐSURGXFWVௐIRUௐDௐPLQLPXPௐRIௐ\HDUVௐ VHPLUXJJHGௐ
 SURGXFWௐUHTXLUHௐVHUYLFHௐXSJUDGH ௐZKLFKௐLQFOXGHVௐDFFLGHQWDOௐGDPDJHௐ:LWKௐ
 RQHௐRIௐWKHௐORZHVWௐDQQXDOௐIDLOXUHௐUDWHVௐLQௐWKHௐFRPSXWHUௐLQGXVWU\ௐ*HWDFௐ
 FRPSXWHUVௐDUHௐEXLOWWRVXUYLYHௐ,IௐRQHௐGRHVௐQHHGௐUHSDLUௐZHௐZDQWௐWRௐPDNHௐLWௐ
 DVௐFRQYHQLHQWௐDVௐSRVVLEOHௐ7KDW VௐZK\ௐ*HWDFௐUXJJHGௐFRPSXWHUVௐDUHௐVHUYLFHGௐ
 E\ௐ)HG([ௐ/RJLVWLFVௐௐDௐIDVWௐFRQYHQLHQWௐDQGௐUHOLDEOHௐVHUYLFHௐVRௐ\RXௐFDQௐ
 TXLFNO\ௐJHWௐEDFNௐWRௐGRLQJௐZKDWௐ\RXௐGRௐEHVWௐ)RUௐPLQRUௐUHSDLUVௐ*HWDF¶Vௐ6HOI
 0DLQWDLQHUௐ3URJUDPௐOHWVௐFXVWRPHUVௐRSWௐWRௐKDYHௐUHSODFHPHQWௐSDUWVௐVKLSSHGௐ
 GLUHFWO\ௐWRௐWKHP
 'HYLFHௐ6XSSRUWௐௐ*HWDFௐHPSOR\VௐDௐPXOWLOD\HUHGௐVXSSRUWௐVWUXFWXUHௐDWௐQRௐFRVWௐ 
 WRௐWKHௐ(QGௐ8VHUௐWKDWௐLQFOXGHVௐDௐ6ROXWLRQVௐ$UFKLWHFWௐ)LHOGௐ6HUYLFHௐ(QJLQHHUௐ
 DQGௐDௐ7LHUௐ7HFKQLFDOௐ6XSSRUWௐWHDPௐ,QௐDGGLWLRQௐ*HWDF VௐௐWHFKQLFDOௐ
 VXSSRUWௐLVௐDYDLODEOHௐYLDௐHPDLOௐDWௐ*HWDF6XSSRUWB86#*HWDFFRPௐRUௐE\ௐSKRQHௐ
 DWௐௐ  ௐ(=*(7$&ௐ>ௐ  ௐ@ௐ$OOௐVXSSRUWௐUHTXHVWVௐYLDௐSKRQHௐ
 RUௐHPDLOௐDUHௐORJJHGௐLQௐRXUௐLQWHUQDOௐWLFNHWLQJௐV\VWHPௐDQGௐDVVLJQHGௐWRௐWKHௐ
 DSSURSULDWHௐUHVRXUFHௐ(VFDODWLRQௐWRௐSURGXFWௐRUௐVRIWZDUHௐHQJLQHHULQJௐLVௐ
 HQJDJHGௐDVௐQHHGHGௐ7KHௐ*HWDFௐ6HUYLFHௐ3RUWDOௐDOORZVௐUHDOWLPHௐWUDFNLQJௐRIௐ
 KDUGZDUHௐUHSDLUVௐDQGௐKLVWRU\ௐ)RUௐWHFKQLFDOௐVXSSRUWௐLQFLGHQWVௐDௐWLFNHWௐௐLVௐ
 JHQHUDWHGௐIRUௐHYHU\ௐUHTXHVWௐDQGௐRQJRLQJௐDQGௐILQDOௐUHVROXWLRQௐFDQௐEHௐ
 REWDLQHGௐE\ௐUHIHUULQJௐWRௐSUHYLRXVO\ௐDVVLJQHGௐWLFNHWௐௐ*HWDFௐGRHVௐQRWௐ
 XVHௐRIIVKRUHௐWHFKQLFDOௐVXSSRUW




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 81 of
          

  $UHௐWKHUHௐDQ\ௐJHRJUDSKLFௐUHJLRQVௐRIௐWKHௐ8QLWHGௐ 1Rௐ*HWDFௐUHSDLUௐVHUYLFHVௐDUHௐDYDLODEOHௐLQௐ86ௐDQGௐ&DQDGDௐ
 6WDWHVௐRUௐ&DQDGDௐ DVௐDSSOLFDEOH ௐIRUௐZKLFKௐ\RXௐ
 FDQQRWௐSURYLGHௐDௐFHUWLILHGௐWHFKQLFLDQௐWRௐSHUIRUPௐ )RUௐ/HYHOௐ,,,ௐ5HSDLUVௐ±ௐ*HWDFௐ6HOI0DLQWDLQHUௐ3URJUDPௐHPSRZHUVௐLQௐKRXVHௐ
 ZDUUDQW\ௐUHSDLUV"ௐௐ+RZௐZLOOௐ6RXUFHZHOOௐ WHFKQLFLDQVௐWRௐSURYLGHௐLPPHGLDWHௐVHUYLFHVௐWRௐGHIHFWLYHௐXQLWௐIRUௐPLQRUௐUHSDLUVௐ
 SDUWLFLSDWLQJௐHQWLWLHVௐLQௐWKHVHௐUHJLRQVௐEHௐSURYLGHGௐ )RUௐ/HYHOௐ,ௐDQGௐ/HYHOௐ,,ௐUHSDLUVௐWKHௐ*HWDFௐ6HOI0DLQWDLQHUௐ3URJUDPௐDOORZVௐ
 VHUYLFHௐIRUௐZDUUDQW\ௐUHSDLU" \RXௐWRௐSHUIRUPௐZDUUDQW\ௐUHSDLUVௐRQௐ*HWDFௐSURGXFWVௐ,QVWHDGௐRIௐVKLSSLQJௐ
 SURGXFWVௐWRௐ*HWDF¶Vௐ86EDVHGௐ5HSDLUௐ&HQWHUௐWKHௐGHIHFWLYHௐSDUWௐFDQௐEHௐ
 VZDSSHGௐRXWௐE\ௐ\RXUௐRZQௐWHFKQLFLDQVௐ7KLVௐDOORZVௐ\RXௐNHHSௐSRVVHVVLRQௐRIௐ
 \RXUௐSURGXFWVௐDQGௐPLQLPL]HௐGRZQWLPHௐ6HOI0DLQWDLQHUௐUHSDLUVௐLQFOXGHௐDOOௐ
 SDUWVௐDQGௐPDWHULDOVௐDWௐQRௐDGGLWLRQDOௐFRVW

 &RPPRQௐFRVPHWLFௐUHSDLUVௐOLNHௐKDWFKௐGRRUௐUHSODFHPHQWௐDUHௐDOVRௐLQFOXGHGௐ
 *HWDFௐSURYLGHVௐWUDLQLQJௐIRUௐ\RXUௐWHDPௐDVௐSDUWௐRIௐWKHௐ6HOIௐ0DLQWDLQHUௐ
 3URJUDPௐZLWKௐDQௐHPSKDVLVௐRQௐSDUWVௐUHSODFHPHQWௐSURGXFWௐXVHௐDQGௐ*HWDF¶Vௐ
 6HUYLFHௐ6\VWHPௐSURFHVVLQJௐ8SRQௐVXFFHVVIXOௐFRPSOHWLRQௐRIௐWUDLQLQJௐ*HWDFௐ
 VXSSOLHVௐ\RXௐDQௐLQLWLDOௐVWRFNௐRIௐVHHGௐSDUWVௐWRௐLQYHQWRU\ௐDWௐ\RXUௐORFDWLRQௐ
 :KHQௐDௐUHSDLUௐLVௐQHHGHGௐ\RXUௐWHFKQLFLDQௐGLDJQRVHVௐWKHௐSUREOHPௐFUHDWHVௐ
 DQௐ50$ௐLQௐ*HWDF¶Vௐ2QOLQHௐ6HUYLFHௐ6\VWHPௐ *66 ௐWKHQௐUHPRYHVௐWKHௐUHTXLUHGௐ
 SDUWௐIURPௐ*HWDFௐFRQVLJQHGௐLQYHQWRU\ௐDQGௐUHSDLUVௐWKHௐXQLW

 7RௐUHSOHQLVKௐWKHௐLQYHQWRU\ௐVLPSO\ௐSODFHௐWKHௐGHIHFWLYHௐSDUWௐLQௐWKHௐXVHGௐSDUWௐ
 ER[ௐSXWௐDௐFRS\ௐRIௐWKHௐ50$ௐLQVLGHௐZULWHௐWKHௐ50$ௐQXPEHUௐRQௐWKHௐRXWVLGHௐ
 RIௐWKHௐER[ௐDQGௐUHWXUQௐLWௐWRௐ*HWDFௐ8SRQௐUHFHLSWௐRIௐWKHௐGHIHFWLYHௐSDUWௐ*HWDFௐ
 ZLOOௐVKLSௐRXWௐDௐUHSODFHPHQWௐSDUWௐWRௐ\RXௐ:KHQௐ\RXௐUHFHLYHௐWKHௐQHZௐSDUWௐ
 SODFHௐLWௐLQWRௐLQYHQWRU\ௐIRUௐIXWXUHௐUHSDLUV

 7RௐHQVXUHௐRXUௐKLJKௐVWDQGDUGௐIRUௐUHSDLUௐLVௐPHWௐ*HWDFௐKDVௐHVWDEOLVKHGௐWKHௐ
 IROORZLQJௐTXDOLILFDWLRQௐUHTXLUHPHQWVௐIRUௐWKHௐ6HOI0DLQWDLQHUௐ3URJUDP
 ௐௐௐௐ5HSDLUVௐDUHௐOLPLWHGௐWRௐFXVWRPHUௐRZQHGௐSURGXFW²XQLWௐPLQLPXP
 ௐௐௐௐ0XVWௐEHௐDௐFXUUHQWௐ*HWDFௐ86$ௐFXVWRPHUௐLQௐJRRGௐEXVLQHVVௐVWDQGLQJ
 ௐௐௐௐ0XVWௐKDYHௐ6HUYLFHௐDQGௐ6SDUHௐ3DUWVௐ$JUHHPHQWௐLQௐSODFHௐZLWKௐ*HWDF 
 ௐௐௐௐ0XVWௐKDYHௐTXDOLILHGௐWHFKQLFLDQVௐRQௐVWDIIௐFDSDEOHௐRIௐUHSDLULQJௐ*HWDFௐ
 SURGXFWV
 ௐௐௐௐ0XVWௐKDYHௐDௐGHGLFDWHGௐHQYLURQPHQWௐDQGௐWRROVௐDSSURSULDWHௐWRௐUHSDLUௐ
 SURGXFWV
 ௐௐௐௐ0DLQWDLQௐSURGXFWௐUHSDLUௐLQIRUPDWLRQௐDQGௐSUREOHPௐFRGHVௐLQௐWKHௐ*HWDFௐ
 6HUYLFHௐ3RUWDOௐIRUௐSURGXFWௐWUDFNLQJௐDQGௐVSDUHௐSDUWௐUHSOHQLVKPHQW

 /HYHOௐ,,,ௐ5HSDLUVௐௐ)HG([ௐ7HFK&RQQHFWௐ3URJUDPௐZDVௐGHVLJQHGௐWRௐRIIHUௐIDVWௐ
 FRQYHQLHQWௐUHOLDEOHௐVHUYLFHௐUHSDLUVௐWKDWௐFDQௐEHௐLQLWLDWHGௐௐKRXUVௐDௐGD\ௐௐ
 GD\VௐDௐZHHNௐRQௐ*HWDFௐ6HUYLFHௐ3RUWDOௐ:LWKௐRQHௐRIௐWKHௐORZHVWௐDQQXDOௐIDLOXUHௐ
 UDWHVௐLQௐWKHௐFRPSXWHUௐLQGXVWU\ௐ*HWDFௐFRPSXWHUVௐDUHௐEXLOWௐWRௐVXUYLYHௐ,IௐRQHௐ
 GRHVௐQHHGௐUHSDLUௐEH\RQGௐWKHௐ/HYHOௐ,ௐ ௐ/HYHOௐ,,ௐ6HOI0DLQWDLQHUௐSURJUDPௐZHௐ
 ZDQWௐWRௐPDNHௐLWௐDVௐFRQYHQLHQWௐDVௐSRVVLEOHௐ*HWDFௐKDVௐSDUWQHUHGௐZLWKௐ)HG([ௐ
 7HFK&RQQHFWௐDௐIDVWௐFRQYHQLHQWௐUHOLDEOHௐVHUYLFHௐUHSDLUௐFHQWHUௐORFDWHGௐLQௐ
 0HPSKLVௐ71ௐ7KHௐ(QGRIௐUXQZD\ௐORFDWLRQௐHQVXUHVௐVKRUWHUௐWLPHௐLQௐWUDQVLWௐIRUௐ
 H[SUHVVௐVKLSPHQWVௐDQGௐௐGD\ௐRUௐOHVVௐWUDQVLWௐE\ௐ)HG([ௐ*URXQGௐIRUௐPRVWௐRIௐ
 WKHௐ86
 ௐ
 :DUUDQW\ௐUHSDLUVௐFDQௐEHௐLQLWLDWHGௐௐKRXUVௐDௐGD\ௐௐGD\VௐDௐZHHNௐRQௐWKHௐ
 *HWDFௐVHUYLFHௐSRUWDOௐ:LWKௐRYHUௐௐ)HG([ௐ2IILFHௐORFDWLRQVௐQDWLRQZLGHௐLW¶Vௐ
 HDV\ௐWRௐILQGௐDௐFRQYHQLHQWௐGURSRIIௐORFDWLRQௐWRௐDQGௐ86EDVHGௐHQGௐXVHUௐ2QFHௐ
 WKHௐGHYLFHௐLVௐVKLSSHGௐWRௐWKHௐHQGௐRIௐUXQZD\ௐVWDWHௐRIௐWKHௐDUWௐIDFLOLW\ௐ
 WHFKQRORJ\ௐUHSDLUௐVSHFLDOLVWVௐFHUWLILHGௐE\ௐ*HWDFௐSURYLGHௐGLDJQRVWLFVௐUHSDLUௐ
 UHLPDJHௐDQGௐXSJUDGHௐVHUYLFHVௐZLWKௐTXDOLW\ௐDVVXUDQFHௐPHWKRGRORJLHVௐ
 GHVLJQHGௐWRௐYHULI\ௐWKDWௐHYHU\WKLQJௐLVௐZRUNLQJௐSURSHUO\ௐ$OOௐ*HWDFௐZDUUDQW\ௐ
 UHSDLUVௐDUHௐSHUIRUPHGௐE\ௐH[SHUWௐWHFKQLFLDQVௐXVLQJௐRQO\ௐ*HWDFௐRULJLQDOௐ
 SURGXFWLRQௐSDUWVௐ(YHU\ௐUHSDLUௐFRPHVௐZLWKௐRQOLQHௐWKUHHVWDJHௐWUDFNLQJௐRIௐWKHௐ
 LQERXQGௐVKLSPHQWௐWRௐWKHௐUHSDLUௐFHQWHUௐGXULQJௐUHSDLUௐRUௐXSJUDGHௐDQGௐWKHௐ
 UHWXUQௐVKLSPHQWௐEDFNௐWRௐWKHௐGHVLJQDWHGௐORFDWLRQௐ:LWKௐWKHௐௐRQOLQHௐ
 PRQLWRUHGௐFKDLQௐRIௐFXVWRG\ௐ\RXUௐV\VWHPௐLVௐDOZD\VௐHLWKHUௐZLWKௐ)HG([ௐRUௐ\RXௐ
 $YHUDJHௐUHSDLUௐWLPHௐH[FOXGLQJௐVKLSSLQJௐLVௐௐGD\V
  :LOOௐ\RXௐFRYHUௐZDUUDQW\ௐVHUYLFHௐIRUௐLWHPVௐPDGHௐE\ௐ $OOௐ7KLUGௐ3DUW\ௐSURGXFWVௐZDUUDQW\ௐZLOOௐEHௐSDVVHGௐWRௐWKHௐRULJLQDOௐHTXLSPHQWௐ
 RWKHUௐPDQXIDFWXUHUVௐWKDWௐDUHௐSDUWௐRIௐ\RXUௐSURSRVDOௐ PDQXIDFWXUHUௐௐ
 RUௐDUHௐWKHVHௐZDUUDQWLHVௐLVVXHVௐW\SLFDOO\ௐSDVVHGௐRQௐ 7KLUGௐ3DUW\ௐ3URGXFWௐ:DUUDQW\ௐ6HUYLFHVௐ±ௐ$OOௐWKLUGSDUW\ௐSURGXFWௐZDUUDQW\ௐ
 
 WRௐWKHௐRULJLQDOௐHTXLSPHQWௐPDQXIDFWXUHU" SURFXUHPHQWௐSURFHVVHVௐGHVFULSWLRQVௐDQGௐFRQWDFWௐLQIRUPDWLRQௐZLOOௐEHௐ
 DYDLODEOHௐRQௐDௐOLQNௐDWௐWKHௐ6RXUFHZHOO*HWDFௐZHEVLWHௐXQGHUௐ7KLUGௐ3DUW\ௐ
 SURGXFWV




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 82 of
          

  :KDWௐDUHௐ\RXUௐSURSRVHGௐH[FKDQJHௐDQGௐUHWXUQௐ ,QௐDFFRUGDQFHௐZLWKௐJHQHUDOO\ௐDFFHSWHGௐUXJJHGௐPDQXIDFWXULQJௐUHWXUQௐDQGௐ
 SURJUDPVௐDQGௐSROLFLHV" H[FKDQJHௐSROLFLHVௐ*HWDFௐGRHVௐQRWௐDOORZௐH[FKDQJHVௐRUௐUHWXUQVௐRQௐDQ\ௐ
 GHOLYHUHGௐSURGXFWVௐௐHDFKௐSURGXFWௐLVௐFXVWRPௐPDGHWRRUGHUௐDQGௐZLOOௐRQO\ௐEHௐ
 SURPSWO\ௐUHSODFHGௐLIௐLWௐDUULYHVௐ'HDG2Q$UULYDOௐ '2$ ௐ*HWDFௐ560VௐDQGௐ 
 FHUWLILHGௐUHVHOOHUVௐWDNHௐJUHDWௐFDUHௐWRௐVXSSRUWௐWKHௐEX\HUௐWKURXJKௐWKHௐ
 SURFXUHPHQWௐSURFHVVௐWRௐHQVXUHௐWKHௐH[DFWௐGHYLFH V ௐRUGHUௐPHHWௐDQGRUௐ
 H[FHHGௐDOOௐGHVLUHGௐHQGௐXVHUௐVSHFLILFDWLRQV




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 83 of
          

  'HVFULEHௐDQ\ௐVHUYLFHௐFRQWUDFWௐRSWLRQVௐIRUௐWKHௐ $GGLWLRQDOௐ$FFHVVRU\6HUYLFHௐ:DUUDQW\ௐ'HWDLOV
 LWHPVௐLQFOXGHGௐLQௐ\RXUௐSURSRVDO 3HULSKHUDOVௐௐ*HWDFௐSHULSKHUDOVௐFRPHௐZLWKௐDWௐOHDVWௐ\HDUௐZDUUDQW\ௐDVௐ
 VWDQGDUGௐ+RZHYHUௐVKRXOGௐ\RXௐZLVKௐWRௐH[WHQGௐWKHௐZDUUDQW\ௐRQௐ\RXUௐ*HWDFௐ
 GHYLFHௐLWௐPDNHVௐVHQVHௐWRௐGRௐWKHௐVDPHௐIRUௐ\RXUௐSHULSKHUDOV

 ௐௐௐௐ:HௐFDQௐRIIHUௐH[WHQVLRQVௐWRௐ\HDUௐௐaௐௐIURPௐWKHௐVWDQGDUGௐZDUUDQW\ௐRQௐ
 *HWDFௐRUௐUGௐSDUW\ௐDFFHVVRU\ௐNH\ERDUGௐGRFNVௐDQGௐUXJJHGௐSRZHUௐVXSSOLHV
 ௐௐௐௐ,Iௐ\RXUௐDFFHVVRU\ௐIDLOVௐORJௐRQWRௐRXUௐ*HWDFௐ6HUYLFHௐ3RUWDOௐDQGௐUHTXHVWௐDௐ
 UHSDLUௐ2QFHௐUHWXUQHGௐ\RXUௐDFFHVVRU\ௐZLOOௐEHௐUHSDLUHGௐWHVWHGௐDQGௐVKLSSHGௐ
 EDFNௐWRௐ\RX
 ௐௐௐௐ,Iௐ\RXௐZRUNௐWRௐDௐORQJHUௐUHIUHVKௐF\FOHௐRUௐDUHௐORRNLQJௐWRௐH[WHQGௐ\RXUௐ
 FXUUHQWௐGHYLFHVௐZRUNLQJௐOLIHௐHPDLOௐXVௐDWௐ*HWDF6XSSRUWB86#*HWDFFRPௐRUௐE\ௐ
 SKRQHௐDWௐௐ  ௐ(=*(7$&ௐ>ௐ  ௐ@ௐWRௐGLVFXVVௐDGGLWLRQDOௐ
 ZDUUDQW\ௐH[WHQVLRQVௐRSWLRQV

 %DWWHULHVௐௐ:HௐSULGHௐRXUVHOYHVௐRQௐWKHௐTXDOLW\ௐRIௐEDWWHULHVௐDQGௐWKHLUௐDELOLW\ௐWRௐ
 SHUIRUPௐWKURXJKRXWௐDௐIXOOௐGD\ௐ+RZHYHUௐEDWWHULHVௐDUHௐFRQVLGHUHGௐWRௐ
 EHௐ³FRQVXPDEOH´ௐDVௐWKHUHௐDUHௐOLPLWDWLRQVௐRQௐWKHௐUHFKDUJHௐF\FOHVௐRIௐDOOௐ
 EDWWHULHVௐ6LQFHௐEDWWHULHVௐDUHௐFRQVXPDEOHௐSURGXFWVௐWKHௐLQGXVWU\ௐVWDQGDUGௐ
 DQGௐWKDWௐRIௐ*HWDFௐLVௐWRௐSURYLGHௐDௐ\HDUௐZDUUDQW\
 ௐௐௐௐ<RXௐFDQௐH[WHQGௐWKLVௐZLWKௐRXUௐ%DWWHU\ௐ:DUUDQW\ௐVRௐWKDWௐVKRXOGௐLWௐIDLOௐZHௐ
 ZLOOௐVHQGௐ\RXௐDௐUHSODFHPHQWௐEDWWHU\
 ௐௐௐௐ$ௐEDWWHU\ௐLVௐFRQVLGHUHGௐJRRGௐLIௐLWௐPDLQWDLQVௐௐRIௐLWVௐFKDUJHௐFDSDFLW\ௐ
 GXULQJௐWKHௐZDUUDQW\ௐSHULRG

 ([SHGLWHGௐ6HUYLFHௐௐ)RUௐFXVWRPHUVௐZKRௐZDQWௐWKHLUௐPLVVLRQFULWLFDOௐHTXLSPHQWௐ
 UHSDLUHGௐIDVWHUௐZHௐKDYHௐWZRௐRSWLRQVௐIRUௐH[SHGLWHGௐVHUYLFHௐDYDLODEOHௐIRUௐDQௐ
 DGGLWLRQDOௐIHHௐ1RௐPRUHௐLQWHUQDOௐFKDOOHQJHVௐZDLWLQJௐIRUௐHVWLPDWHVௐDQGௐ
 DSSURYDOVௐMXVWௐUHSRUWௐ\RXUௐSURGXFWௐLVVXHௐYLDௐRXUௐ6HUYLFHௐ5HTXHVWௐV\VWHPௐ
 DQGௐZH¶OOௐWDNHௐFDUHௐRIௐWKHௐUHVW
 2SWLRQௐௐௐ([SUHVVௐ&DUHௐௐௐௐ2SWLRQௐௐௐ3ULRULW\ௐ&DUH
 ௐ'D\Vௐ6KLSSLQJௐௐௐௐௐ2YHUQLJKWௐ6KLSSLQJ
 ௐ
 /LQHௐ+RSSLQJௐ3ULRULW\ௐௐௐௐௐ)URQWௐRIௐ4XHXHௐ3ULRULW\
 ௐ'D\Vௐ5HSDLUௐௐௐௐௐௐ'D\ௐ5HSDLU
 
 7RௐHQVXUHௐWKDWௐRXUௐKLJKௐVWDQGDUGௐIRUௐUHSDLUௐLVௐPHWௐ*HWDFௐKDVௐHVWDEOLVKHGௐ
 WKHௐIROORZLQJௐTXDOLILFDWLRQௐUHTXLUHPHQWVௐIRUௐWKHௐ([SHGLWHGௐ6HUYLFHௐ3URJUDP

 ௐௐௐௐ0XVWௐSXUFKDVHௐ([SHGLWHGௐ6HUYLFHௐ3URJUDPௐZLWKௐ*HWDFௐSURGXFWௐDWௐWKHௐ
 VDPHௐWLPH
 ௐௐௐௐ$OOௐSXUFKDVHVௐDUHௐUHFRUGHGௐLQௐWKHௐ*HWDFௐ6HUYLFHௐ6\VWHPௐ:KHQௐ
 GHYLFHVௐQHHGௐUHSDLUௐUHJLVWHUௐWKHௐVHUYLFHௐUHTXHVWௐ 65 ௐZKLFKௐZLOOௐ
 DXWRPDWLFDOO\ௐJHQHUDWHௐH[SHGLWHGௐVHUYLFHௐLQIRUPDWLRQௐLQௐ65
 ௐௐௐௐ*HWDFௐSURYLGHVௐDௐ\HDUௐH[SHGLWHGௐVHUYLFHௐIRUௐ\HDUௐZDUUDQW\ௐSURGXFWVௐ
 DQGௐSURYLGHVௐDௐ\HDUௐH[SHGLWHGௐVHUYLFHௐIRUௐ\HDUௐZDUUDQW\ௐSURGXFWV
 ௐௐௐௐ$FFHVVRULHVௐDUHௐQRWௐLQFOXGHGௐLQௐWKLVௐSURJUDP

 ([WHQGHGௐ:DUUDQW\ௐௐ([WHQGௐ\RXUௐVWDQGDUGௐZDUUDQW\ௐIURPௐௐ\HDUVௐXSௐWRௐௐ
 \HDUVௐIRUௐVSHFLILFௐSURMHFWVௐZHௐFDQௐRIIHUௐXSௐWRௐௐ\HDUVௐRIௐH[WHQGHGௐZDUUDQW\ௐ
 *HWDF¶VௐVWDQGDUGௐZDUUDQW\ௐIRUௐIXOO\ௐUXJJHGௐGHYLFHVௐLQFOXGHVௐWKHௐ%XPSHUWRௐ
 %XPSHUௐZDUUDQW\ௐZKLFKௐFRYHUVௐDFFLGHQWDOௐGDPDJH
 7KHௐ([WHQGHGௐ:DUUDQW\ௐFRYHUVௐDQ\ௐUHSDLUVௐLQௐWKHௐVDPHௐPDQQHUௐDVௐWKHௐ
 VWDQGDUGௐZDUUDQW\
 ௐௐௐௐ*HWDFௐSURYLGHVௐFRYHUDJHௐIRUௐIDLOXUHVௐGXHௐWRௐGHIHFWVௐLQௐPDWHULDOVௐRUௐ
 ZRUNPDQVKLSௐWKDWௐRFFXUௐZLWKௐQRUPDOௐXVH
 ௐௐௐௐ$OOௐV\VWHPௐFRPSRQHQWVௐDUHௐFRYHUHGௐXQGHUௐWKHௐH[WHQGHGௐZDUUDQW\ௐ
 H[FHSWௐFRQVXPDEOHௐLWHPV
 ௐௐௐௐ3XUFKDVHௐWKHௐ([WHQGHGௐ:DUUDQW\ௐRSWLRQௐDWௐWKHௐSRLQWௐRIௐVDOHௐRUௐZLWKLQௐௐ
 PRQWKVௐRIௐSXUFKDVLQJௐ\RXUௐ*HWDFௐGHYLFH

 .HHSௐ<RXUௐ+DUGௐ'ULYHௐ:DUUDQW\ௐ .<+: ௐௐ*HWDFௐLVௐH[SHULHQFHGௐLQௐGHDOLQJௐ
 ZLWKௐVHFXULW\LQGXVWU\ௐFXVWRPHUVௐWKDWௐUHTXLUHௐWRSOHYHOௐVHFXULW\ௐWRௐSURWHFWௐWKHௐ
 GDWDௐRQௐWKHLUௐGHYLFHVௐ)RUௐWKHVHௐFXVWRPHUVௐZHௐFDQௐVKLSௐ\RXௐDௐUHSODFHPHQWௐ
 +''ௐௐ66'
 ௐௐௐௐ*HWDFௐWDNHVௐUHDVRQDEOHௐSUHFDXWLRQVௐWRௐSURWHFWௐ\RXUௐGDWDௐZKLOHௐLWௐLVௐLQௐ
 RXUௐKDQGVௐ+RZHYHUௐVRPHௐFXVWRPHUV¶ௐGHYLFHVௐKROGௐVHQVLWLYHௐGDWDௐWKDWௐWKH\ௐ
 FDQQRWௐWDNHௐDQ\ௐULVNV
 .HHSௐ<RXUௐ+DUGௐ'ULYHௐZDUUDQW\ௐRSWLRQௐLVௐGHVLJQHGௐIRUௐWKHVHௐFXVWRPHUVௐ,Iௐ
 \RXௐKDQGOHௐGDWDௐRIௐDௐVHQVLWLYHௐQDWXUHௐIRUௐQDWLRQDOௐVHFXULW\ௐRUௐFRPPHUFLDOௐ
 UHDVRQVௐWKHQௐDGGௐWKLVௐWRௐ\RXUௐZDUUDQW\




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 84 of
          

  7DEOH3D\PHQW7HUPVDQG)LQDQFLQJ2SWLRQV

 /LQH
 4XHVWLRQ 5HVSRQVH
 ,WHP
  'HVFULEHௐ\RXUௐSD\PHQWௐWHUPVௐDQGௐDFFHSWHGௐSD\PHQWௐ 7KHௐYDOXHDGGHGௐUHVHOOHUௐSDUWQHUVௐVXSSRUWLQJௐWKLVௐFRQWUDFWௐKDYHௐ
 PHWKRGV VSHFLILFௐIRFXVHVௐRQௐ6WDWHௐDQGௐ/RFDOௐ*RYHUQPHQWௐHQWLWLHVௐ7KHVHௐ
 SDUWQHUVௐDUHௐDOLJQHGௐZLWKௐWKHௐ*HWDFௐ3XEOLFௐ6HFWRUௐWHDPௐDQGௐUHFHLYHௐ
 DGGLWLRQDOௐVXSSRUWௐIURPௐ*HWDF¶Vௐ)LHOGௐ6DOHVௐRUJDQL]DWLRQௐ7KLVௐ
 DOLJQPHQWௐHQVXUHVௐSDUWQHUVௐKDYHௐWKHௐSURSHUௐVXSSRUWௐDQGௐFRPSHWHQFHௐ
 WRௐPDVWHUௐWKHௐUHTXLUHPHQWVௐVHWௐIRUWKௐE\ௐWKHௐSDUWQHULQJௐJRYHUQPHQWௐ
 HQGௐXVHUVௐ7KHௐDSSRLQWHGௐUHVHOOHUVௐLQFOXGHௐODUJHௐQDWLRQDOௐ
 RUJDQL]DWLRQVௐDVௐZHOOௐDVௐORFDOௐSDUWQHUVௐZKRௐRIWHQௐSURYLGHௐDGGLWLRQDOௐ
 VHUYLFHVௐDURXQGௐSURGXFWௐGHSOR\PHQWௐDQGௐLPSOHPHQWDWLRQௐRIௐ*HWDFௐ
 GHYLFHVௐ7KHVHௐYDOXHௐDGGHGௐUHVHOOHUVௐZLOOௐZRUNௐGLUHFWO\ௐZLWKௐWKHௐ
 SDUWLFLSDWLQJௐDJHQFLHVௐWRௐSURYLGHௐERWKௐSUHௐDQGௐSRVWௐVDOHVௐVXSSRUWௐ
 TXRWHVௐDVௐZHOOௐDVௐLQVWDOODWLRQௐDQGௐLPSOHPHQWDWLRQௐVHUYLFHVௐ*HWDF¶Vௐ
 
 YDOXHDGGHGௐUHVHOOHUVௐZLOOௐEHௐWKHௐSULPDU\ௐSRLQWVௐRIௐFRQWDFWௐIRUௐ
 DFFHSWDQFHௐRIௐRUGHUVௐLQYRLFLQJௐDQGௐSD\PHQWௐ3D\PHQWௐWHUPVௐDUHௐ
 JHQHUDOO\ௐ1HW

 7KHVHௐYDOXHDGGHGௐUHVHOOHUVௐZLOOௐVRXUFHௐDOOௐ*HWDFௐVROXWLRQVௐDQGௐ
 VHUYLFHVௐWKURXJKௐ*HWDF¶VௐDSSRLQWHGௐGLVWULEXWLRQௐSDUWQHUVௐZKRௐKDYHௐDௐ
 GLUHFWௐSXUFKDVLQJௐUHODWLRQVKLSௐZLWKௐ*HWDFௐWKHௐPDQXIDFWXUHUௐ8SRQௐ
 UHFHLYLQJௐDௐIXOO\ௐH[HFXWHGௐSXUFKDVHௐRUGHUௐIURPௐWKHௐJRYHUQPHQWௐHQGௐ
 XVHUௐWKHௐYDOXHDGGHGௐUHVHOOHUௐZLOOௐLVVXHௐSXUFKDVHௐRUGHUௐWRௐRQHௐRIௐ
 WKHௐDSSRLQWHGௐGLVWULEXWRUௐSDUWQHUVௐ7KHௐSXUFKDVHௐRUGHUௐWRௐGLVWULEXWLRQௐ
 ZLOOௐLQFOXGHௐDௐFRS\ௐRIௐWKHௐHQGௐFXVWRPHU¶VௐSXUFKDVHௐRUGHUௐIRUௐWKHௐ
 SXUSRVHௐRIௐWUDFNLQJௐDQGௐUHSRUWLQJௐDVௐLQGLFDWHGௐEHORZ
  'HVFULEHௐDQ\ௐOHDVLQJௐRUௐILQDQFLQJௐRSWLRQVௐDYDLODEOHௐIRUௐXVHௐ 3DXOௐ/HYDQG
 E\ௐHGXFDWLRQDOௐRUௐJRYHUQPHQWDOௐHQWLWLHV 9LFH3UHVLGHQWௐRIௐ%XVLQHVVௐ'HYHORSPHQW
 ³2QௐWKHௐ1RUWKௐ&RDVWௐRIௐ$PHULFD´ 
 ௐௐ
 SOHYDQG#ULYHUFDSLWDOFRPௐ_ௐZZZULYHUFDSLWDOFRP
  'HVFULEHௐDQ\ௐVWDQGDUGௐWUDQVDFWLRQௐGRFXPHQWVௐWKDWௐ\RXௐ *HWDFௐLVௐSUHSDUHGௐWRௐDFFHSWௐWKHௐEX\HUVௐVWDQGDUGௐWUDQVDFWLRQௐ
 SURSRVHௐWRௐXVHௐLQௐFRQQHFWLRQௐZLWKௐDQௐDZDUGHGௐFRQWUDFWௐ GRFXPHQWVௐDQGௐGRௐXVHௐDQ\ௐPDQGDWRU\ௐIRUPVௐ6/$VௐRUௐ7 &VௐLQௐ
 RUGHUௐIRUPVௐWHUPVௐDQGௐFRQGLWLRQVௐVHUYLFHௐOHYHOௐ FRQQHFWLRQௐZLWKௐDZDUG
 
 DJUHHPHQWVௐHWF ௐ8SORDGௐDௐVDPSOHௐRIௐHDFKௐ DVௐ
 DSSOLFDEOH ௐLQௐWKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐ
 UHVSRQVH
  'Rௐ\RXௐDFFHSWௐWKHௐ3FDUGௐSURFXUHPHQWௐDQGௐSD\PHQWௐ 1Rௐ$&+ௐSUHIHUUHGௐPHWKRGௐRIௐSD\PHQW
 SURFHVV"ௐ,IௐVRௐLVௐWKHUHௐDQ\ௐDGGLWLRQDOௐFRVWௐWRௐ6RXUFHZHOOௐ 
 SDUWLFLSDWLQJௐHQWLWLHVௐIRUௐXVLQJௐWKLVௐSURFHVV"




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 85 of
          

  7DEOH3ULFLQJDQG'HOLYHU\

  3URYLGHGHWDLOHGSULFLQJLQIRUPDWLRQLQWKHTXHVWLRQVWKDWIROORZEHORZ.HHSLQPLQGWKDWUHDVRQDEOHSULFHDQGSURGXFWDGMXVWPHQWVFDQ
  EHPDGHGXULQJWKHWHUPRIDQDZDUGHG&RQWUDFWDVGHVFULEHGLQWKH5)3WKHWHPSODWH&RQWUDFWDQGWKH6RXUFHZHOO3ULFHDQG3URGXFW
  &KDQJH5HTXHVW)RUP

 /LQH
 4XHVWLRQ 5HVSRQVH
 ,WHP
  'HVFULEHௐ\RXUௐSULFLQJௐPRGHOௐ HJௐOLQHLWHPௐGLVFRXQWVௐRUௐ *HWDFௐZLOOௐSURYLGHௐDௐPLQLPXPௐGLVFRXQWௐRIIௐ0653ௐE\ௐ&DWHJRU\ௐௐ
 SURGXFWFDWHJRU\ௐGLVFRXQWV ௐ3URYLGHௐGHWDLOHGௐSULFLQJௐGDWDௐ $GGLWLRQDOௐGLVFRXQWVௐPD\ௐEHௐRIIHUHGௐDWௐWKHௐGLVFUHWLRQௐRIௐWKHௐFHUWLILHGௐ
 LQFOXGLQJௐVWDQGDUGௐRUௐOLVWௐSULFLQJௐDQGௐWKHௐ6RXUFHZHOOௐ *HWDFௐUHVHOOHUௐ6HHௐ*HWDFௐ3URSRVHGௐ3ULFLQJௐ6KHHWௐIRUௐDGGLWLRQDOௐ
 GLVFRXQWHGௐSULFH ௐRQௐDOOௐRIௐWKHௐLWHPVௐWKDWௐ\RXௐZDQWௐ GHWDLOV
 
 6RXUFHZHOOௐWRௐFRQVLGHUௐDVௐSDUWௐRIௐ\RXUௐ5)3ௐUHVSRQVHௐ,Iௐ
 DSSOLFDEOHௐSURYLGHௐDௐ6.8ௐIRUௐHDFKௐLWHPௐLQௐ\RXUௐSURSRVDOௐ
 8SORDGௐ\RXUௐSULFLQJௐPDWHULDOVௐ LIௐDSSOLFDEOH ௐLQௐWKHௐ
 GRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
  4XDQWLI\ௐWKHௐSULFLQJௐGLVFRXQWௐUHSUHVHQWHGௐE\ௐWKHௐSULFLQJௐ *HWDFௐSULFLQJௐVKHHWௐLQFOXGHVௐ6.8ௐ'HVFULSWLRQௐ0653ௐௐ2IIௐ
 SURSRVDOௐLQௐWKLVௐUHVSRQVHௐ)RUௐH[DPSOHௐLIௐWKHௐSULFLQJௐLQௐ 'LVFRXQWௐE\ௐ&DWHJRU\ௐDQGௐ3URSRVHGௐ6RXUFHZHOOௐ17(ௐSULFHௐ 
 \RXUௐUHVSRQVHௐUHSUHVHQWVௐDௐSHUFHQWDJHௐGLVFRXQWௐIURPௐ 6HHௐ*HWDFௐ3URSRVHGௐ3ULFLQJௐ6KHHW
 0653ௐRUௐOLVWௐVWDWHௐWKHௐSHUFHQWDJHௐRUௐSHUFHQWDJHௐUDQJH
  'HVFULEHௐDQ\ௐTXDQWLW\ௐRUௐYROXPHௐGLVFRXQWVௐRUௐUHEDWHௐ *HWDFௐGRHVௐQRWௐRIIHUௐTXDQWLW\ௐRUௐYROXPHௐGLVFRXQWVௐRUௐUHEDWHௐ 
 SURJUDPVௐWKDWௐ\RXௐRIIHU SURJUDPVௐௐ7KH\ௐPD\ௐEHௐRIIHUHGௐE\ௐWKHௐFHUWLILHGௐUHVHOOHU
  3URSRVHௐDௐPHWKRGௐRIௐIDFLOLWDWLQJௐ³VRXUFHG´ௐSURGXFWVௐRUௐ *HWDFௐGRHVௐQRWௐVHOOௐRSHQௐPDUNHWௐLWHPVௐDQGௐRQO\ௐVHOOVௐ*HWDFௐ
 UHODWHGௐVHUYLFHVௐZKLFKௐPD\ௐEHௐUHIHUUHGௐWRௐDVௐ³RSHQௐ ODEHOHGௐSURGXFWVௐDQGௐUHODWHGௐDFFHVVRULHVௐDQGௐSHULSKHUDOVௐ$OOௐ6.8Vௐ
 PDUNHW´ௐLWHPVௐRUௐ³QRQVWDQGDUGௐRSWLRQV´ௐ)RUௐH[DPSOHௐ\RXௐ DQGௐGHVFULSWLRQVௐDQGௐ1/7ௐSULFHௐFDQௐEHௐUHYLHZHGௐRQௐWKHௐ*HWDFௐ 
 PD\ௐVXSSO\ௐVXFKௐLWHPVௐ³DWௐFRVW´ௐRUௐ³DWௐFRVWௐSOXVௐDௐ 3URSRVHGௐ3ULFLQJௐ6KHHW
 SHUFHQWDJH´ௐRUௐ\RXௐPD\ௐVXSSO\ௐDௐTXRWHௐIRUௐHDFKௐVXFKௐ
 UHTXHVW
  ,GHQWLI\ௐDQ\ௐHOHPHQWௐRIௐWKHௐWRWDOௐFRVWௐRIௐDFTXLVLWLRQௐWKDWௐLVௐ  *HWDFௐGRHVௐQRWௐKDYHௐDGGLWLRQDOௐFRVWVௐDVVRFLDWHGௐZLWKௐWKHௐSXUFKDVHௐ
 127ௐLQFOXGHGௐLQௐWKHௐSULFLQJௐVXEPLWWHGௐZLWKௐ\RXUௐUHVSRQVHௐ RIௐௐLWHPVௐLGHQWLILHGௐLQௐWKHௐ*HWDFௐ3URSRVHGௐ3ULFLQJௐ6KHHW
 7KLVௐLQFOXGHVௐDOOௐDGGLWLRQDOௐFKDUJHVௐDVVRFLDWHGௐZLWKௐDௐ
 SXUFKDVHௐWKDWௐDUHௐQRWௐGLUHFWO\ௐLGHQWLILHGௐDVௐIUHLJKWௐRUௐ
 
 VKLSSLQJௐFKDUJHVௐ)RUௐH[DPSOHௐOLVWௐFRVWVௐIRUௐLWHPVௐOLNHௐSUH
 GHOLYHU\ௐLQVSHFWLRQௐLQVWDOODWLRQௐVHWௐXSௐPDQGDWRU\ௐWUDLQLQJௐ
 RUௐLQLWLDOௐLQVSHFWLRQௐ,GHQWLI\ௐDQ\ௐSDUWLHVௐWKDWௐLPSRVHௐVXFKௐ
 FRVWVௐDQGௐWKHLUௐUHODWLRQVKLSௐWRௐWKHௐ3URSRVHU
  ,IௐIUHLJKWௐGHOLYHU\ௐRUௐVKLSSLQJௐLVௐDQௐDGGLWLRQDOௐFRVWௐWRௐWKHௐ )UHLJKWௐGHOLYHU\ௐDQGRUௐVKLSSLQJௐLVௐLQFOXGHGௐLQௐWKHௐSULFHௐRIௐWKHௐ
 6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLW\ௐGHVFULEHௐLQௐGHWDLOௐWKHௐ GHYLFH 
 FRPSOHWHௐIUHLJKWௐVKLSSLQJௐDQGௐGHOLYHU\ௐSURJUDP
  6SHFLILFDOO\ௐGHVFULEHௐIUHLJKWௐVKLSSLQJௐDQGௐGHOLYHU\ௐWHUPVௐRUௐ )UHLJKWௐGHOLYHU\ௐDQGRUௐVKLSSLQJௐLVௐLQFOXGHGௐLQௐWKHௐSULFHௐRIௐWKHௐ
 SURJUDPVௐDYDLODEOHௐIRUௐ$ODVNDௐ+DZDLLௐ&DQDGDௐRUௐDQ\ௐ GHYLFH 
 RIIVKRUHௐGHOLYHU\
  'HVFULEHௐDQ\ௐXQLTXHௐGLVWULEXWLRQௐDQGRUௐGHOLYHU\ௐPHWKRGVௐRUௐ 1$
 
 RSWLRQVௐRIIHUHGௐLQௐ\RXUௐSURSRVDO

  7DEOH3ULFLQJ2IIHUHG

 /LQH
 7KH3ULFLQJ2IIHUHGLQWKLV3URSRVDOLV &RPPHQWV
 ,WHP
  EWKHVDPHDVWKH3URSRVHUW\SLFDOO\RIIHUVWR*32VFRRSHUDWLYHSURFXUHPHQWRUJDQL]DWLRQVRUVWDWHSXUFKDVLQJ 
 GHSDUWPHQWV




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 86 of
          

  7DEOH$XGLWDQG$GPLQLVWUDWLYH)HH

 /LQH
 4XHVWLRQ 5HVSRQVH
 ,WHP
  6SHFLILFDOO\ௐGHVFULEHௐDQ\ௐVHOIDXGLWௐSURFHVVௐRUௐSURJUDPௐWKDWௐ\RXௐ 8SRQௐDZDUGௐ*(7$&ௐZLOOௐKDYHௐDௐPDVWHUௐSULFHௐILOHFDWDORJௐVHWௐ
 SODQௐWRௐHPSOR\ௐWRௐYHULI\ௐFRPSOLDQFHௐZLWKௐ\RXUௐSURSRVHGௐ&RQWUDFWௐ XSௐWKDWௐLQFOXGHௐWKHௐJXDUDQWHHGௐFDWHJRU\ௐGLVFRXQWVௐDORQJௐZLWKௐ
 ZLWKௐ6RXUFHZHOOௐ7KLVௐSURFHVVௐLQFOXGHVௐHQVXULQJௐWKDWௐ6RXUFHZHOOௐ WKHௐVFRSHௐRIௐSURGXFWVௐDOORZHGௐXQGHUௐWKHௐFRQWUDFWௐDQGௐ
 SDUWLFLSDWLQJௐHQWLWLHVௐREWDLQௐWKHௐSURSHUௐSULFLQJௐWKDWௐWKHௐ9HQGRUௐ WKUHVKROGVௐWLHGௐWRௐHDFKௐSDUWௐQXPEHUௐDVௐDSSURYHGௐE\ௐWKHௐ
 UHSRUWVௐDOOௐVDOHVௐXQGHUௐWKHௐ&RQWUDFWௐHDFKௐTXDUWHUௐDQGௐWKDWௐWKHௐ $GPLQLVWUDWRUௐGHILQHGௐLQௐWKHௐDZDUGHGௐ0DVWHUௐ$JUHHPHQWௐ
 9HQGRUௐUHPLWVௐWKHௐSURSHUௐDGPLQLVWUDWLYHௐIHHௐWRௐ6RXUFHZHOOௐ3URYLGHௐ
 VXIILFLHQWௐGHWDLOௐWRௐVXSSRUWௐ\RXUௐDELOLW\ௐWRௐUHSRUWௐTXDUWHUO\ௐVDOHVௐWRௐ 'XULQJௐHDFKௐVHWXSௐSURFHVVௐWKHVHௐSULFHௐILOHVௐDUHௐUHYLHZHGௐE\ௐ
 6RXUFHZHOOௐDVௐGHVFULEHGௐLQௐWKHௐ&RQWUDFWௐWHPSODWH FRQWUDFWௐDQGௐSULFLQJௐRSHUDWLRQVௐSHUVRQQHOௐIRUௐDFFXUDF\ௐDVௐ
 SDUWௐRIௐ*(7$&¶VௐFRQWUDFWௐFRPSOLDQFHௐDQGௐSULFLQJௐ
 PDQDJHPHQWௐEXVLQHVVௐSURFHVVHVௐ7KHVHௐVDPHௐUHYLHZVௐDQGௐ
 DSSURYDOVௐRFFXUௐHDFKௐWLPHௐDௐSURGXFWௐLVௐDGGHGௐRUௐDௐFRQWUDFWௐ
 PRGLILFDWLRQௐLVௐUHFHLYHG
 *(7$&¶VௐSULFHௐILOHFDWDORJௐRIௐSURGXFWVௐXQGHUௐHDFKௐFDWHJRU\ௐ
 LVௐWLHGௐV\VWHPDWLFDOO\ௐWRௐWKHௐ0653ௐOLVWௐSULFHௐDQGௐWLHGௐWRௐWKHௐ
 GLVFRXQWVௐWKDWௐDXWRPDWLFDOO\ௐSUHFDOFXODWHௐWKHௐSULFHௐILOHFDWDORJௐ
 LQௐDFFRUGDQFHௐZLWKௐWKHௐGLVFRXQWௐWKDWௐLVௐUHIOHFWHGௐDQGௐIORZHGௐ
 WRௐWKHௐFRQWUDFWௐZHEVLWHௐDQGௐWKHௐ,QVLGHௐ6DOHVௐ5HSUHVHQWDWLYHV¶ௐ
 TXRWLQJௐWRROௐ7KHௐ*(7$&ௐV\VWHPௐWKDWௐKRXVHVௐWKHௐSULFHௐ
 OLVWFDWDORJVௐZHUHௐUHFHQWO\ௐDXGLWHGௐWRௐHQVXUHௐFRPSOLDQFHௐDQGௐ
 *(7$&ௐDJUHHVௐWRௐFRQGXFWௐUDQGRPௐFKHFNVௐGXULQJௐWKHௐWHUPௐRIௐ
 WRௐHQVXUHௐTXRWHVௐSURYLGHGௐDUHௐDWௐWKHௐGLVFRXQWௐRIIௐOLVWௐSULFHௐ
 KHௐFRQWUDFWVௐDVௐUHTXLUHG

 *HWDFௐZLOOௐFRQGXFWௐDௐTXDUWHUO\ௐVHOIDXGLWௐWKDWௐZLOOௐVDPSOHௐDௐ 
 PLQLPXPௐRIௐRQHௐWHQWKௐRIௐRQHௐSHUFHQWௐ  ௐRIௐRUGHUVௐZLWKௐDௐ
 PD[LPXPௐRIௐௐDXGLWVௐSHUௐTXDUWHUௐFRQGXFWHGௐ)RUௐH[DPSOHௐ
 8SௐWRௐௐVDOHVௐ ௐௐDXGLWௐௐVDOHVௐ ௐௐDXGLWVௐ8Sௐ
 WRௐௐVDOHVௐ ௐௐDXGLWVௐ7KLVௐZLOOௐEHௐDௐUDQGRPௐ
 VDPSOHௐRIௐRUGHUVௐDQGௐLQYRLFHVௐDQGௐPXVWௐLQFOXGHௐ
 GRFXPHQWDWLRQௐRIௐSULFLQJௐ6XPPDU\ௐILQGLQJVௐZLOOௐEHௐUHSRUWHGௐ
 WRௐ/HDGௐ$JHQF\ௐZLWKௐDFWLRQVௐWRௐFRUUHFWௐGRFXPHQWHGௐILQGLQJV
 *(7$&ௐDXGLWVௐSXUFKDVHௐRUGHUVௐDQGௐFRUUHVSRQGLQJௐLQYRLFHVௐ
 UDQGRPO\ௐRQௐDௐTXDUWHUO\ௐEDVLVௐXQGHUௐH[LVWLQJௐFRQWUDFWVௐWRGD\ௐ
 DQGௐZLOOௐFRQWLQXHௐWKLVௐSURFHVVௐXQGHUௐDௐQHZௐDZDUGHGௐFRQWUDFWௐ
 7KHௐZHEVLWHௐTXRWHVௐDQGௐLQYRLFHVௐJHQHUDWHGௐWKURXJKௐ*(7$&ௐ
 V\VWHPVௐDUHௐEDVHGௐRQௐWKHௐFRQWUDFWௐQXPEHUௐWLHGௐWRௐDௐVSHFLILFௐ
 SULFHௐILOHFDWDORJௐIRUௐSULFLQJௐDQGௐV\VWHPDWLFDOO\ௐIORZV

 *(7$&ௐDJUHHVௐWRௐFRQGXFWௐUDQGRPௐFKHFNVௐGXULQJௐWKHௐWHUPௐRIௐ
 WKHௐFRQWUDFWௐDVௐUHTXLUHGௐ4XRWHVௐDXWRPDWLFDOO\ௐUHIOHFWௐWKHௐ
 GLVFRXQWௐRIIௐ*(7$&¶VௐOLVWௐSULFHௐDVௐUHTXLUHGௐXQGHUௐWKHௐ
 FRQWUDFWௐDQGௐLQYRLFHVௐZLOOௐUHIOHFWௐWKHௐORZHVWௐSULFHௐDWௐWKHௐWLPHௐ
 WKHௐSURGXFWௐVKLSVௐ,IௐDQௐRUGHUௐLVௐUHFHLYHGௐIRUௐ*(7$&
 EUDQGHGௐSURGXFWௐDQGௐDௐSULFHௐGHFUHDVHௐZDVௐJHQHUDWHGௐSULRUௐ
 WRௐVKLSPHQWௐWKHௐSURFXULQJௐHQWLW\ௐZLOOௐUHFHLYHௐWKHௐSULFHௐ
 GHFUHDVHௐUHIOHFWHGௐRQௐWKHௐLQYRLFHௐSURYLGLQJௐWKHPௐDGGLWLRQDOௐ
 VDYLQJV
  ,Iௐ\RXௐDUHௐDZDUGHGௐDௐFRQWUDFWௐSURYLGHௐDௐIHZௐH[DPSOHVௐRIௐLQWHUQDOௐ 7KHௐ&RQWUDFWௐ$GPLQLVWUDWRUௐZLOOௐEHௐUHVSRQVLEOHௐWRௐSURYLGHௐ
 PHWULFVௐWKDWௐZLOOௐEHௐWUDFNHGௐWRௐPHDVXUHௐZKHWKHUௐ\RXௐDUHௐKDYLQJௐ TXDUWHUO\ௐDQGௐDQQXDOௐVDOHVௐUHSRUWVௐWRௐ*HWDFௐOHDGHUVKLSௐWHDPௐ
 VXFFHVVௐZLWKௐWKHௐFRQWUDFW DQGௐFRRULGQDWHௐZLWKௐRXUௐWUDLQLQJௐDQGௐPDUNHWLQJௐWHDPVௐWRௐ
 SURGXFHௐPDWHULDOVௐWRௐHQFRXUDJHௐ6RXUFHZHOOௐFRQWUDFWௐXVHௐௐ
 
 $IWHUௐWKHௐILUVWௐ\HDUௐEDVHOLQHௐVDOHVௐWKHௐ&RQWUDFWௐDGPLQLVWUDWRUௐ
 ZLWKௐGLUHFWLRQௐIURPௐWKHௐ([HFXWLYHௐWHDPௐZLOOௐHVWDEOLVKௐLQFUHDVHௐ
 VDOHVௐJRDOVௐDQGௐ560VௐZLOOௐEHௐH[SHFWHGௐWRௐPHHWௐVDOHVௐJRDOVௐ
 LQௐRUGHUௐWRௐDFKLHYHௐWKHௐKLJKHVWௐOHYHOௐRIௐDQQXDOௐERQXVௐSD\RXWV
  ,GHQWLI\ௐDௐSURSRVHGௐDGPLQLVWUDWLYHௐIHHௐWKDWௐ\RXௐZLOOௐSD\ௐWRௐ 
 6RXUFHZHOOௐIRUௐIDFLOLWDWLQJௐPDQDJLQJௐDQGௐSURPRWLQJௐWKHௐ6RXUFHZHOOௐ
 &RQWUDFWௐLQௐWKHௐHYHQWௐWKDWௐ\RXௐDUHௐDZDUGHGௐDௐ&RQWUDFWௐௐ7KLVௐIHHௐ
 LVௐW\SLFDOO\ௐFDOFXODWHGௐDVௐDௐSHUFHQWDJHௐRIௐ9HQGRU¶VௐVDOHVௐXQGHUௐWKHௐ 
 &RQWUDFWௐRUௐDVௐDௐSHUXQLWௐIHHௐLWௐLVௐQRWௐDௐOLQHLWHPௐDGGLWLRQௐWRௐWKHௐ
 0HPEHU¶VௐFRVWௐRIௐJRRGVௐ 6HHௐWKHௐ5)3ௐDQGௐWHPSODWHௐ&RQWUDFWௐIRUௐ
 DGGLWLRQDOௐGHWDLOV




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 87 of
          

  7DEOH$'HSWKDQG%UHDGWKRI2IIHUHG(TXLSPHQW3URGXFWVDQG6HUYLFHV

 /LQH
 4XHVWLRQ 5HVSRQVH
 ,WHP
  3URYLGHௐDௐGHWDLOHGௐGHVFULSWLRQௐRIௐWKHௐ *HWDFௐRIIHUVௐUXJJHGௐFRPSXWLQJௐSURGXFWௐOLQHVௐRIௐDOOௐVL]HVௐLQFOXGLQJௐUXJJHGௐQRWHERRNVௐ
 HTXLSPHQWௐSURGXFWVௐDQGௐVHUYLFHVௐWKDWௐ\RXௐ UXJJHGௐWDEOHWVௐUXJJHGௐKDQGKHOGௐIRUௐIHGHUDOௐHGXFDWLRQௐPLOLWDU\ௐSXEOLFௐVHFWRUௐXWLOLW\ௐ
 DUHௐRIIHULQJௐLQௐ\RXUௐSURSRVDO PDQXIDFWXULQJௐWUDQVSRUWDWLRQௐ ௐORJLVWLFVௐLQVXUDQFHௐDXWRPRWLYHௐPDLQWHQDQFHௐDQGௐILHOG
 VHUYLFHௐFXVWRPHUV
 ௐ

 &XUUHQWO\ௐ*HWDFௐKDVௐRYHUௐௐGHYLFHVௐYDOXHGௐDWௐ0ௐGHSOR\HGௐLQௐ)HGHUDOௐ
 *RYHUQPHQWௐ 1RQ0LOLWDU\ ௐLQFOXGLQJௐWUDQVLWௐDXWKRULWLHVௐSXEOLFௐXWLOLWLHVௐDQGௐVHUYLFHVௐ 
 HPHUJHQF\ௐSUHSDUHGQHVVௐRUJDQL]DWLRQVௐMXGLFLDOௐVXSSRUWௐDQGௐVHUYLFHVௐDQGௐRWKHUௐ
 1*2V
 *HWDFௐFXUUHQWO\ௐPDQXIDFWXUHUVௐ5XJJHGௐ/DSWRSVௐUDQJLQJௐLQௐVFUHHQௐVL]HௐIURPௐௐWRௐ
 ௐ*HWDFௐFXUUHQWO\ௐPDQXIDFWXUHVௐ5XJJHGௐ7DEOHWVௐDQGௐ+DQGKHOGௐ3&VௐUDQJLQJௐLQௐ
 VFUHHQௐVL]HௐIURPௐௐWRௐௐDQGௐKDVௐERWKௐ:LQGRZVௐDQGௐ$QGURLGௐ26ௐDYDLODEOHௐௐ
 3OHDVHௐUHYLHZௐWKHௐ*HWDFௐ/LQHXSௐ&DUGௐIRUௐGHWDLOHGௐVSHFLILFDWLRQVௐIRUௐHDFKௐGHYLFHௐ
 SURSRVHGௐLQௐWKLVௐ5)%
  :LWKLQௐWKLVௐ5)3ௐFDWHJRU\ௐWKHUHௐPD\ௐEHௐ :HௐGRௐQRWௐZLVKௐWRௐDGGௐVXEFDWHJRULHVௐௐ:HௐKDYHௐOLVWHGௐRXUௐSURGXFWVௐEDVHGௐRQௐ
 VXEFDWHJRULHVௐRIௐVROXWLRQVௐ/LVWௐVXEFDWHJRU\ௐ PLQLPXPௐVSHFLILFDWLRQVௐLGHQWLILHGௐLQௐWKHௐ5)3ௐௐ:HௐZLOOௐKDYHௐ
 WLWOHVௐWKDWௐEHVWௐGHVFULEHௐ\RXUௐSURGXFWVௐDQGௐ DQௐ$FFHVVRU\3HULSKHUDOௐFDWHJRU\ௐ6HHௐEHORZௐ
 VHUYLFHV 5XJJHGௐ/DSWRSௐ&DWHJRU\ௐௐ;ௐ;ௐ%ௐ6ௐ9
 5XJJHGௐ7DEOHWௐ&DWHJRU\ௐௐ$ௐ.ௐ)ௐ8;ௐ7
 
 5XJJHGௐ+DQGKHOGௐ3&ௐ&DWHJRU\ௐௐ=;ௐ=; $QGURLGௐ26
 $FFHVVRULHV3HULSKHUDOVௐௐ3RZHUௐ$GDSWHUVௐ6W\OXVௐ3HQVௐ'LJLWL]HUௐ3HQௐ&DUU\ௐ%DJௐ
 'XDOௐ%DWWHU\ௐ&KDUJHUௐ+LJKௐ&DSDFLW\ௐ%DWWHU\ௐ.H\ERDUGௐ'RFNௐ0XOWL%D\ௐ&KDUJHUௐ
 2IILFHௐ'RFNௐ+DQGௐVWUDSௐ6KRXOGHUௐVWUDSௐ6FUHHQௐ3URWHFWRUௐ6WDQGDUGௐEDWWHU\ௐ9HKLFOHௐ
 GRFN




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 88 of
          

 Table 148: Depth and 8readth of Offered Equipment Products and Services

  Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
  comments in the text box provided, as necessary.

 Line Item Category or Type Offered Comments
 71 Law Enforcement duty gear Yes N/A
 *
 No
 72 Traffic safety enforcement equipment, devices, and Yes Getac solutions are built to
 instruments No improve upon the computer-aided
 dispatch software (CAD) and
 police records management
 system (RMS) you already use.
 Writing citations, collision reports,
 and DUI arrest reports has never
 been easier thanks to Getac
 solutions. With our rugged
 devices, you can write, sync, and
 submit all the documents required
 from the field electronically, saving
 *
 time, and reducing errors. Getac
 rugged devices are built with law
 enforcement in mind, providing
 you access to information to stay
 situationally aware as you protect
 and serve. Whether on patrol or
 during an emergency, Getac
 devices allow you to remain in
 contact with command, dispatch,
 and your fellow officers to make
 sure everyone is safe and
 informed.
 73 Crime scene management and evidence collection Yes N/A
 *
 equipment and supplies No
 74 Tactical and EOD equipment (with the exception of those Yes ANSI rated rugged devices
 *
 items excluded in subsections 2. or 3. of RFP) No available for EOD environments
 75 Services related to the offering of the solutions in Yes N/A
 subsections above, such as training, installation, testing, No *
 maintenance, warranty programs, and technical support

 Exceptions to Terms, Conditions, or Specifications Form

 Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been
 incorporated into the contract text.




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 89 of
          
 Documents


 Ensure your submission document(s) conforms to the following:

  1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
 ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed
 by Sourcewell.

  3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

  4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
  zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
  to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."

 Pricing - Sourcewell Pricing Page_Final.pdf - Wednesday August 31, 2022 13:23:12
 Financial Strength and Stability - Financial Review Form.pdf - Tuesday August 09, 2022 14:38:46
 Marketing Plan/Samples - Marketing Plan.pdf - Wednesday August 31, 2022 12:37:18
 WMBE/MBE/SBE or Related Certificates (optional)
 Warranty Information - Warranty Details.pdf - Tuesday August 09, 2022 17:33:13
 Standard Transaction Document Samples - Sample Quote.pdf - Wednesday August 31, 2022 11:28:20
 Upload Additional Document - Getac-All in One-US-July2022.pdf - Wednesday August 10, 2022 17:29:18




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 90 of
          


  $GGHQGD7HUPVDQG&RQGLWLRQV

  

  

  352326(5$)),'$9,7$1'$6685$1&(2)&203/,$1&(


  ,FHUWLI\WKDW,DPWKHDXWKRUL]HGUHSUHVHQWDWLYHRIWKH3URSRVHUVXEPLWWLQJWKHIRUHJRLQJ3URSRVDOZLWKWKHOHJDODXWKRULW\WRELQGWKH
  3URSRVHUWRWKLV$IILGDYLWDQG$VVXUDQFHRI&RPSOLDQFH

  7KH3URSRVHULVVXEPLWWLQJWKLV3URSRVDOXQGHULWVIXOODQGFRPSOHWHOHJDOQDPHDQGWKH3URSRVHUOHJDOO\H[LVWVLQJRRGVWDQGLQJLQ
 WKHMXULVGLFWLRQRILWVUHVLGHQFH
 
  7KH3URSRVHUZDUUDQWVWKDWWKHLQIRUPDWLRQSURYLGHGLQWKLV3URSRVDOLVWUXHFRUUHFWDQGUHOLDEOHIRUSXUSRVHVRIHYDOXDWLRQIRU
 FRQWUDFWDZDUG
 
  7KH3URSRVHULQFOXGLQJDQ\SHUVRQDVVLVWLQJZLWKWKHFUHDWLRQRIWKLV3URSRVDOKDVDUULYHGDWWKLV3URSRVDOLQGHSHQGHQWO\DQGWKH
 3URSRVDOKDVEHHQFUHDWHGZLWKRXWFROOXGLQJZLWKDQ\RWKHUSHUVRQFRPSDQ\RUSDUWLHVWKDWKDYHRUZLOOVXEPLWDSURSRVDOXQGHU
 WKLVVROLFLWDWLRQDQGWKH3URSRVDOKDVLQDOOUHVSHFWVEHHQFUHDWHGIDLUO\ZLWKRXWDQ\IUDXGRUGLVKRQHVW\7KH3URSRVHUKDVQRW
 GLUHFWO\RULQGLUHFWO\HQWHUHGLQWRDQ\DJUHHPHQWRUDUUDQJHPHQWZLWKDQ\SHUVRQRUEXVLQHVVLQDQHIIRUWWRLQIOXHQFHDQ\SDUWRI
 WKLVVROLFLWDWLRQRURSHUDWLRQVRIDUHVXOWLQJFRQWUDFWDQGWKH3URSRVHUKDVQRWWDNHQDQ\DFWLRQLQUHVWUDLQWRIIUHHWUDGHRU
 FRPSHWLWLYHQHVVLQFRQQHFWLRQZLWKWKLVVROLFLWDWLRQ$GGLWLRQDOO\LI3URSRVHUKDVZRUNHGZLWKDFRQVXOWDQWRQWKH3URSRVDOWKH
 FRQVXOWDQW DQLQGLYLGXDORUDFRPSDQ\ KDVQRWDVVLVWHGDQ\RWKHUHQWLW\WKDWKDVVXEPLWWHGRUZLOOVXEPLWDSURSRVDOIRUWKLV
 VROLFLWDWLRQ
 
  7RWKHEHVWRILWVNQRZOHGJHDQGEHOLHIDQGH[FHSWDVRWKHUZLVHGLVFORVHGLQWKH3URSRVDOWKHUHDUHQRUHOHYDQWIDFWVRU
 FLUFXPVWDQFHVZKLFKFRXOGJLYHULVHWRDQRUJDQL]DWLRQDOFRQIOLFWRILQWHUHVW$QRUJDQL]DWLRQDOFRQIOLFWRILQWHUHVWH[LVWVZKHQD
 YHQGRUKDVDQXQIDLUFRPSHWLWLYHDGYDQWDJHRUWKHYHQGRU¶VREMHFWLYLW\LQSHUIRUPLQJWKHFRQWUDFWLVRUPLJKWEHLPSDLUHG
 
  7KHFRQWHQWVRIWKH3URSRVDOKDYHQRWEHHQFRPPXQLFDWHGE\WKH3URSRVHURULWVHPSOR\HHVRUDJHQWVWRDQ\SHUVRQQRWDQ
 HPSOR\HHRUOHJDOO\DXWKRUL]HGDJHQWRIWKH3URSRVHUDQGZLOOQRWEHFRPPXQLFDWHGWRDQ\VXFKSHUVRQVSULRUWR'XH'DWHRIWKLV
 VROLFLWDWLRQ
 
  ,IDZDUGHGDFRQWUDFWWKH3URSRVHUZLOOSURYLGHWR6RXUFHZHOO3DUWLFLSDWLQJ(QWLWLHVWKHHTXLSPHQWSURGXFWVDQGVHUYLFHVLQ
 DFFRUGDQFHZLWKWKHWHUPVFRQGLWLRQVDQGVFRSHRIDUHVXOWLQJFRQWUDFW
 
  7KH3URSRVHUSRVVHVVHVRUZLOOSRVVHVVEHIRUHGHOLYHULQJDQ\HTXLSPHQWSURGXFWVRUVHUYLFHVDOODSSOLFDEOHOLFHQVHVRU
 FHUWLILFDWLRQVQHFHVVDU\WRGHOLYHUVXFKHTXLSPHQWSURGXFWVRUVHUYLFHVXQGHUDQ\UHVXOWLQJFRQWUDFW
 
  7KH3URSRVHUDJUHHVWRGHOLYHUHTXLSPHQWSURGXFWVDQGVHUYLFHVWKURXJKYDOLGFRQWUDFWVSXUFKDVHRUGHUVRUPHDQVWKDWDUH
 DFFHSWDEOHWR6RXUFHZHOO0HPEHUV8QOHVVRWKHUZLVHDJUHHGWRWKH3URSRVHUPXVWSURYLGHRQO\QHZDQGILUVWTXDOLW\SURGXFWVDQG
 UHODWHGVHUYLFHVWR6RXUFHZHOO0HPEHUVXQGHUDQDZDUGHG&RQWUDFW
 
  7KH3URSRVHUZLOOFRPSO\ZLWKDOODSSOLFDEOHSURYLVLRQVRIIHGHUDOVWDWHDQGORFDOODZVUHJXODWLRQVUXOHVDQGRUGHUV
 
  7KH3URSRVHUXQGHUVWDQGVWKDW6RXUFHZHOOZLOOUHMHFW5)3SURSRVDOVWKDWDUHPDUNHGFRQILGHQWLDO RUQRQSXEOLFHWF HLWKHU
 VXEVWDQWLDOO\RULQWKHLUHQWLUHW\8QGHU0LQQHVRWD6WDWXWHV6HFWLRQVXEGLYLVLRQDOOSURSRVDOVDUHFRQVLGHUHGQRQSXEOLF
 GDWDXQWLOWKHHYDOXDWLRQLVFRPSOHWHDQGD&RQWUDFWLVDZDUGHG$WWKDWSRLQWSURSRVDOVEHFRPHSXEOLFGDWD0LQQHVRWD6WDWXWHV
 6HFWLRQSHUPLWVRQO\FHUWDLQQDUURZO\GHILQHGGDWDWREHFRQVLGHUHGDWUDGHVHFUHWDQGWKXVQRQSXEOLFGDWDXQGHU
 0LQQHVRWD V'DWD3UDFWLFHV$FW
 
  3URSRVHULWVHPSOR\HHVDJHQWVDQGVXEFRQWUDFWRUVDUHQRW
  ,QFOXGHGRQWKH³6SHFLDOO\'HVLJQDWHG1DWLRQDOVDQG%ORFNHG3HUVRQV´OLVWPDLQWDLQHGE\WKH2IILFHRI)RUHLJQ$VVHWV&RQWURO
 RIWKH8QLWHG6WDWHV'HSDUWPHQWRIWKH7UHDVXU\IRXQGDWKWWSVZZZWUHDVXU\JRYRIDFGRZQORDGVVGQOLVWSGI
 
  ,QFOXGHGRQWKHJRYHUQPHQWZLGHH[FOXVLRQVOLVWVLQWKH8QLWHG6WDWHV6\VWHPIRU$ZDUG0DQDJHPHQWIRXQGDW
 KWWSVVDPJRY6$0RU
 
  3UHVHQWO\GHEDUUHGVXVSHQGHGSURSRVHGIRUGHEDUPHQWGHFODUHGLQHOLJLEOHRUYROXQWDULO\H[FOXGHGIURPSURJUDPVRSHUDWHG




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 91 of
          

 E\WKH6WDWHRI0LQQHVRWDWKH8QLWHG6WDWHVIHGHUDOJRYHUQPHQWRUWKH&DQDGLDQJRYHUQPHQWDVDSSOLFDEOHRUDQ\
 3DUWLFLSDWLQJ(QWLW\9HQGRUFHUWLILHVDQGZDUUDQWVWKDWQHLWKHULWQRULWVSULQFLSDOVKDYHEHHQFRQYLFWHGRIDFULPLQDORIIHQVH
 UHODWHGWRWKHVXEMHFWPDWWHURIWKLVVROLFLWDWLRQ


 %\FKHFNLQJWKLVER[,DFNQRZOHGJHWKDW,DPERXQGE\WKHWHUPVRIWKH3URSRVHU¶V$IILGDYLWKDYHWKHOHJDODXWKRULW\WRVXEPLWWKLV
  3URSRVDORQEHKDOIRIWKH3URSRVHUDQGWKDWWKLVHOHFWURQLFDFNQRZOHGJPHQWKDVWKHVDPHOHJDOHIIHFWYDOLGLW\DQGHQIRUFHDELOLW\DVLI,
  KDGKDQGVLJQHGWKH3URSRVDO7KLVVLJQDWXUHZLOOQRWEHGHQLHGVXFKOHJDOHIIHFWYDOLGLW\RUHQIRUFHDELOLW\VROHO\EHFDXVHDQHOHFWURQLF
  VLJQDWXUHRUHOHFWURQLFUHFRUGZDVXVHGLQLWVIRUPDWLRQ7DPP\7XEEV&DSWXUH0DQDJHU*HWDF,QF

  7KH3URSRVHUGHFODUHVWKDWWKHUHLVDQDFWXDORUSRWHQWLDO&RQIOLFWRI,QWHUHVWUHODWLQJWRWKHSUHSDUDWLRQRILWVVXEPLVVLRQDQGRUWKH
  3URSRVHUIRUHVHHVDQDFWXDORUSRWHQWLDO&RQIOLFWRI,QWHUHVWLQSHUIRUPLQJWKHFRQWUDFWXDOREOLJDWLRQVFRQWHPSODWHGLQWKHELG



 <HV 1R


  7KH%LGGHUDFNQRZOHGJHVDQGDJUHHVWKDWWKHDGGHQGXPDGGHQGDEHORZIRUPSDUWRIWKH%LG'RFXPHQW

  &KHFNWKHER[LQWKHFROXPQ,KDYHUHYLHZHGWKLVDGGHQGXPEHORZWRDFNQRZOHGJHHDFKRIWKHDGGHQGD

 ,KDYHUHYLHZHGWKH
 EHORZDGGHQGXPDQG
 )LOH1DPH 3DJHV
 DWWDFKPHQWV LI
 DSSOLFDEOH
 $GGHQGXPBB/DZB(QIRUFHPHQWB(TXLSPHQWB5)3B
 
 :HG$XJXVW30
 $GGHQGXPBB/DZB(QIRUFHPHQWB(TXLSPHQWB5)3B
 
 :HG$XJXVW30
 $GGHQGXPBB/DZB(QIRUFHPHQWB(TXLSPHQWB5)3B
 
 7XH$XJXVW$0
 $GGHQGXPBB/DZB(QIRUFHPHQWB(TXLSPHQWB5)3B
 
 :HG$XJXVW$0
 $GGHQGXPBB/DZB(QIRUFHPHQWB(TXLSPHQWB5)3B
 
 0RQ-XO\30




 Bid Number: RFP 090122 Vendor Name: Getac, Inc.
 Page | 92 of
Getac #090122-GET


Pricing for contract #090122-GET is provided to Sourcewell participating agencies at the following discounts.

Rugged Laptop 15% off MSRP
Rugged Tablet 10% off MSRP
Rugged Handheld PC (Android) 10% off MSRP
Accessories/Peripherals 10% off MSRP
Warranty 10% off MSRP
Services 5% off MSRP
Video Body Worn Camera 10% off MSRP
In-Car/Interview Room Camera 10% off MSRP
Video Accessories 10% off MSRP
Video Warranty 10% off MSRP
Video Services 5% off MSRP




 Page | 93 of
 Resolution No. 26-026

 Introduced in Council: Adopted by Council:

 March 2, 2026

 Introduced by: Referred to:

 Becky Ceperley Finance


 1 Resolution No. 26-026 - Authorizing the Mayor or City Manager, subject to final review by the
 2 City Attorney, to renew its contracts with the West Virginia Counties Group Self Insurance Risk
 3 Pool, Inc., DBA West Virginia Communities Risk Pool, at a price of $1,181,783 for the City’s Risk
 4 Management and Property, Casualty, and Cyber Insurance coverage and including all Third
 5 Party Administrator (TPA) Services for those lines of coverage for the period March 31, 2026
 6 through March 31, 2027, in accordance with the costs and coverages in Exhibit A. Underinsured
 7 motorists coverage is specifically rejected. Uninsured motorists coverage with statutory
 8 minimum limits of $25,000/$50,000/$25,000 is accepted only.
 9
10 Be it Resolved by the Council of the City of Charleston, West Virginia:
11
12 That the Mayor or City Manager is authorized, subject to final review by the
13 City Attorney, to renew its contracts with the West Virginia Counties Group Self Insurance Risk
14 Pool, Inc., DBA West Virginia Communities Risk Pool, at a price of $1,181,783 for the City’s Risk
15 Management and Property, Casualty, and Cyber Insurance coverage and including all Third
16 Party Administrator (TPA) Services for those lines of coverage for the period March 31, 2026
17 through March 31, 2027, in accordance with the costs and coverages in Exhibit A. Underinsured
18 motorists coverage is specifically rejected. Uninsured motorists coverage with statutory
19 minimum limits of $25,000/$50,000/$25,000 is accepted only.




 Page | 94 of
Self Insurance Proposal
February 13, 2026



  City of Charleston

  Package coverages, terms, conditions, and exclusions are only briefly outlined. For complete provisions, please refer to the coverage contract.

  For additional information, please contact: Member Services at (844) 986-2705 or info@riskprograms.com




 1 Page | 95 of
 Welcome to WVcorp
 The first and only public entity risk pool in West Virginia

 WVcorp was established in 2007 at the request of West Virginia counties seeking to break from the
 status quo of the commercial insurance industry and assert more control over their risk management
 and coverage needs. Today, we are the largest self-insurance risk pool for public entities in the state.
 We provide coverage to more counties and county-related agencies than any other provider, and we
 attribute our extraordinary success to the strength of our members. As a member, you are so much
 more than a customer. You are a part of WVcorp itself! Our membership is at the heart of everything
 we do, and this focus has driven us to emerge as a leader in developing coverage solutions. We are a
 one-stop-shop when it comes to safeguarding your peace of mind - capable of addressing all of your
 risk management needs.




 WVcorp provides the
 most comprehensive
 coverages available.
 Period.




 WVcorp Coverages
 • Property • Business Auto • Workers' Compensation
 • Inland Marine • General Liability • Cyber Liability
 • Equipment Breakdown • Public Officials Liability • Environmental Liability
 • Crime • Law Enforcement Liability • Excess Limits




WVcorp.org 888-822-6772


 2 Page | 96 of
3 Page | 97 of
4 Page | 98 of
5 Page | 99 of
 City of Charleston



Contribution Summary Form


 Coverage Deductible Contribution

  Property : Special Form; Replacement Cost (or stated otherwise); No Coinsurance; Blanket $50,000 $306,479
  Inland Marine : Replacement Cost if Scheduled, otherwise Actual Cash Value $50,000 $49,672
  Equipment Breakdown $5,000 $30,771
  General Liability : $1,000,000 Combined Single Limit; Occurrence Form; No Annual
 $300,000 $293,436
  Aggregate; Non-Audited
  Law Enforcement Liability : $1,000,000 Limit $300,000 Included
  Public Officials Liability : $1,000,000 Limit Each Wrongful Act $300,000 $92,511
  Automobile : $1,000,000 Liability for Owned Autos; Coverage Level per Schedule; $50,000- Comp
 $50,000- Collision $167,138
  Automatic Coverage for Additions; Non-Audited $300,000- Liability
  Crime : Blanket $1,000,000 Faithful Performance; In/Out Robbery; Counterfeit; Forgery;
 $50,000 $5,000
  Computer Fraud; Telephone Toll Fraud $25,000 sublimit
  Excess Liability : Refer to the proposal page for limit information. Underlying limits must
 None $181,776
  be exhausted before excess liability is available for losses.
  Environmental Liability : $500,000 Limit $300,000 Included
  Cyber Risk : $5,000,000 Limit $50,000 $55,000
  Grand Total Annual Contribution $1,181,783
 Total Contribution Due $1,181,783

 STOP LOSS P&C $1,200,000
 STOP LOSS LIMIT P&C $1,000,000

 • All TPA Services Included

 WVcorp Member Agreement assessment provision language located under section 15, paragraphs 3 and 4 is
 waived in the event this is selected




 6 Page | 100 of
 Property

 WVcorp provides members with the most extensive property coverage available.
 Property coverage is Special Form specifically drafted for public entities; all perils are covered except those
 specifically excluded.




 Buildings and Contents

Total Building Values $ 455,302,809
Total Contents Values $ 10,930,007
Business Income / Extra Expense ($100,000 Automatic or as scheduled) $ 4,000,000


 Coverage Includes: (no additional charge)*

 Back-up of Sewers & Drains: $1,000,000 Limit
 Debris Removal: $20,000,000 Pool Limit
 Pollutant Clean-up and Removal: $500,000 Pool Limit
 Newly Acquired Property: $10,000,000 Limit (up to 120 Days)
 When timely reported, covered until renewal at no additional charge if under $500,000 in value;
 additional charge for new values above $500,000
 Property in Transit: $5,000,000 Pool Limit
 Utility Services Time Element: $2,000,000 Pool Limit
 Building Ordinance/Increased Cost of Construction/Demolition: up to $20,000,000 Pool Limit
 Earthquake, Volcanic Eruption, Landslide, and Mine Subsidence: up to $10,000,000 Pool Limit
 Flood (if outside the 100 year flood plain): up to $10,000,000 Pool Limit
 Architect & Engineering fees for plans, specifications, and supervision included upon replacement
 Error in Reporting Provision
 Improvements and Betterments to buildings leased by the member
 Signs, fences, light poles, antenna, masts, and towers; retaining walls are covered within 1,000 feet
 of the premises provided their values are included in the schedule

*Does not apply to properties valued at Actual Cash Value (ACV)


 Coverage Available (Additional Charge):

Builders’ Risk during building construction (Optional - must be reported)


 Perils Covered

 Special Form; specifically drafted for public entities; all perils are covered except those specifically excluded.
 Flood (if outside the 100 year flood plain) and Earthquake are included.


 Valuation

 Building & Contents – Replacement Cost, except vacant property at Actual Cash Value or stated otherwise
 Business Income - Actual Loss Sustained


 Other Terms

 Blanket Limit
 No Coinsurance
 Vacant Buildings must be reported.
 If vacant building becomes occupied, please notify WVcorp to ensure proper coverage is in place.


 Deductibles (Per Occurrence)

 $50,000 Building & Contents
 $50,000 Flood
 $50,000 Earthquake




 8 Page | 101 of
 Definitions

Replacement Cost (RC): The cost to repair, rebuild, or replace, at the same site, lost, damaged, or destroyed property, with
other property of comparable size, material, and quality; or the applicable Limit of Coverage.
Actual Cash Value (ACV): The cost to repair, rebuild, or replace lost or damaged property, at the time and place of the loss,
with other property of comparable size, material and quality, less allowance for physical deterioration, depreciation,
obsolescence, and depletion.
Functional Replacement Cost: The cost of repairing or replacing damaged or stolen property with the same kind or quality;
or comparable new property as of the time of loss; or applicable Limit of Coverage.
Vacant: A building that does not contain adequate Covered Property to conduct customary business operations.




 9 Page | 102 of
 Inland Marine

 Inland Marine is property coverage for movable or specialized types of property and equipment.
 Electronic Data Processing (EDP) covers direct physical loss to member-owned computer equipment,
 phone systems, fax machines, printers, and copiers.




 Inland Marine

Total Inland Marine Value (Per Schedule) $ 180,358,780


 Computers / Electronic Data Processing (EDP)

Hardware (Per Schedule) $ 1,115,000
Software (Per Schedule) Included


 Perils Covered

 Special Form; specifically drafted for public entities; all perils are covered, except those specifically excluded.
 Electronic Data Processing (EDP) includes electrical and mechanical breakdown.


 Valuation

 Inland Marine – Replacement Cost if scheduled, otherwise Actual Cash Value except:
 Electronic Data Processing (EDP) - Functional Replacement Cost, if scheduled at 100% replacement values - otherwise
 Actual Cash Value.


 Deductible

See Schedule


 Definitions

 Replacement Cost (RC): The cost to repair, rebuild, or replace, at the same site, lost, damaged, or destroyed property, with
 other property of comparable size, material, and quality; or the applicable Limit of Coverage.
 Actual Cash Value (ACV): The cost to repair, rebuild, or replace lost or damaged property, at the time and place of the loss,
 with other property of comparable size, material and quality, less allowance for physical deterioration, depreciation,
 obsolescence, and depletion.
 Functional Replacement Cost: The cost of repairing or replacing damaged or stolen property with the same kind or quality;
 or comparable new property as of the time of loss; or applicable Limit of Coverage.




 10 Page | 103 of
Equipment Breakdown

  Equipment Breakdown is comprehensive coverage for direct damage to covered equipment. Examples of covered equipment include: air
  conditioning and refrigeration equipment, boilers and pressure vessels (air tanks, hot water tanks, cookers, furnaces), communication
  systems, and electrical equipment (compressors, fans, system motors).
  Coverage includes the expense of inspections and certification of boilers and air compressors as required by the Department of Labor
  and Industry




 Limits

 $50,000,000 Limit Per Breakdown; includes Property Damage, Business Income and Extra Expense
 $1,000,000 Newly Acquired Property (up to 90 Days)
 $1,000,000 Demolition (Coverage B)
 $1,000,000 Increased Cost of Construction (Coverage C)
 $1,000,000 Service Interruption
 $250,000 Spoilage Damage
 $100,000 Electronic Data or Media Damage


 Covered Events
Property losses ranging from air conditioning equipment and HVAC systems to electrical equipment, including system motors,
compressors, refrigeration equipment, fans, switchboards, coils, pipes and air conditioning vessels.

 Deductibles

 24 Hours Business Income Loss
 $5,000 Per Occurrence




 11 Page | 104 of
 General Liability

 WVcorp general liability coverage provides the broadest protection for public entities in West Virginia.
 WVcorp coverage provides protection from claims or suits for personal injury or property damage.
 Excess limits available




 Basis of Contribution

Net Operating Expense $ 64,919,237


 Limits

 $1,000,000 Combined Single Limit for Bodily Injury and Property Damage - Each Occurrence
 No Annual Aggregate


 Additional Coverages

 Failure to Supply (No Sublimit)
 Sidetrack Agreements including Railroads
 Contractual Liability for Covered Contracts
 Personal Injury and Advertising Liability
 Broad Form Property Damage Liability
 Incidental Medical Malpractice
 Limited Worldwide Liability
 Owned Watercraft under 51 feet
 Products/Completed Operations
 Punitive Damages Covered in Most Cases
 Employee Benefits Liability



 Deductible

 $300,000 Per Occurrence




 12 Page | 105 of
 Cyber Risk

 WVcorp members are covered for online privacy matters (including identity theft), losses due to network
 security breaches (including hacking and viruses), copyright infringement, and online slander or libel, among
 other issues.
 Increased limits available




 Limits

 $5,000,000 Per Occurrence and Aggregate - Per Member


 Coverages

Network Security, Privacy, and Data Breach Liability
 Liability for unauthorized access to the computer network, including personal identifying information such as social
 security numbers, credit card numbers, etc.
 Liability for transmission of a computer virus

Multimedia Liability
 Copyright/trademark infringement, invasion of privacy, plagiarism, libel and slander through website or social media

Regulatory Liability
 Liability, including defense costs, resulting from a claim by an official regulatory agency or governmental body as a result of
 a security breach or privacy breach or breach of privacy regulations
 Includes civil and/or administrative penalties or fines imposed by an official regulatory agency or governmental body

Data Breach Incident Response
 Expenses paid to third party service providers arising from a data breach for legal services, notification expenses, fraud
 monitoring and resolution services, call center services, public relations services, and computer forensic services.

Data Restoration
 Costs to restore, compile or replace data
 Reasonable and necessary costs and expenses to determine scope of breach
 Costs paid to restore, compile or replace data to a third party as a result of a network security breach or cyber extortion
 event

Cyber Extortion
 Reimbursement of reasonable costs and expenses resulting from request for money to avoid damage, destruction,
 corruption or introduction of a computer virus, a malicious code or denial of service

Social Engineering Fraud
 Covers financial loss relating to a social engineering event whereby an employee is instructed to move funds to another
 bank fraudulently

PCI DSS Fines
 Covers PCI contractual costs and regulatory fines following a security or privacy event


 Deductible

 $50,000 Per Claim




 13 Page | 106 of
Environmental Liability
  WVcorp provides members with liability protection for first and third party environmental liabilities.
  Coverage for third party cleanup involving above ground pollution exposures is included.




 Limits

 $500,000 Each Incident and Aggregate - Per Member
 $1,000,000 Pool Aggregate


 Coverages

 Third Party Clean-up for above ground pollution exposures, such as:
 Water & Sewer Operations
 Transfer Stations
 Spraying of Pesticides and Herbicides
 Golf Courses
 Above Ground Storage Tanks


 Exclusions *

 Underground Storage Tanks
 Landfills

 * WVcorp will place coverage for these excluded exposures through a commercial carrier, if requested.

 Deductible

 $300,000 Per Occurrence




 14 Page | 107 of
 Law Enforcement Liability

 WVcorp Law Enforcement Liability provides protection from allegations arising from law enforcement
 operations.




 Limit

 $1,000,000 Personal Injury, Property Damage, or Wrongful Act – Per Occurrence


 Coverages

Follows Coverage Contract for Liability Coverage


 Additional Coverages

 Bodily Injury/Property Damage with respects to Law Enforcement operations
 Personal Injury Liability
 Broad Form Property Damage Liability
 Limited Worldwide Liability
 Owned Watercraft under 51 feet
 Volunteers included as covered persons (volunteer fire & rescue are excluded)
 Contractual Liability for covered contracts


 Deductible

 $300,000 Per Occurrence




 15 Page | 108 of
 Public Officials Liability

 Public Officials Liability provides protection against allegations of wrongful acts, such as sexual harassment
 and employment practices.
 Defense costs are provided for certain excluded coverages
 Prior Acts Coverage included if prior coverage was written on claims-made basis.




 Limits

 $1,000,000 Each Wrongful Act
 $1,000,000 Annual Aggregate


 Policy Form

Occurrence


 Coverages

 Employment Practices
 Sexual Harassment
 Notary Public applicable for all current employees while acting within the course and scope of their notarial duties of the
 Member
 Defense cost in addition to coverage limits


 Additional Provisions

 Claims handled when filed, not only if a lawsuit is filed


 $100,000 Defense Limit provided for the following excluded coverages:

 Employment Wrongful Acts, when no monetary damages requested
 Land Use/Eminent Domain (subject to $25,000 Deductible)
 Suits for non-monetary relief brought to remove an elected official pursuant to WV Code §6-6-7 (subject to $25,000
 Deductible)


 $50,000 Defense Reimbursement Limit provided for the following excluded coverages:

 Criminal Acts (subject to a $10,000 Deductible); see contract language for specific terms and conditions


 Deductible

 $300,000 Per Occurrence




 16 Page | 109 of
 Automobile Liability and Physical Damage

 WVcorp coverage includes hired and non-owned vehicles
 Automatic coverage for newly acquired vehicles at no additional charge until renewal.
 Excess limits available.




 Basis of Contribution

Number of Vehicles 533


 Liability

Limits
 $1,000,000 Liability Limit For Owned and Hired Autos - Bodily Injury and Property Damage - Each Occurrence
 $1,000,000 Non-Owned Auto Liability (excess over any other collectible insurance)
 $25,000 Statutory Uninsured Motorist (Per Person)
 $50,000 Statutory Uninsured Motorist (Per Accident)
 $25,000 Statutory Uninsured Motorist (Property Damage)
 $1,000,000 Garage Liability
 $100,000 Garagekeepers
 No Annual Aggregate

Additional Coverages
 Out of State No Fault Coverage provided at the basic minimum limits required by state law
 Newly acquired vehicles covered until renewal at no additional charge
 Unlimited Physical Damage for all owned vehicles; deductible will apply
 Replacement cost coverage can be provided on any vehicle with a replacement cost value in excess of $50,000
 Must be reported at 100% of replacement cost value
 Additional charge will apply


 Physical Damage

Deductibles
 $300,000 Auto Liability
 $50,000 Comprehensive (ACV)
 $50,000 Collision (ACV)
 $250 Physical Damage to Hired or Borrowed Autos (up to $50,000)




 Definitions

 Replacement Cost (RC): The Fund will pay the lesser of: (a) the cost of repairing damaged property or replacing damaged
 or stolen property with the same kind or quality; (b) the cost to replace the damaged or stolen property with comparable
 new property as of the time of loss; or (c) the Limit of Coverage applicable to the lost, damaged or stolen Covered Auto.
 Actual Cash Value (ACV): The cost to repair, rebuild, or replace lost or damaged property, at the time and place of the loss,
 with other property of comparable size, material and quality, less allowance for physical deterioration, depreciation,
 obsolescence, and depletion.


 Please provide values for all vehicles you wish to have this coverage applied to effective 07/01/2025




 17 Page | 110 of
 Crime Coverage

 Crime provides protection from loss of money and securities, as well as, forgery and fraud.
 State-required faithful performance bonds for covered persons are included.
 Coverage is for covered crimes committed by employees, board members, commission members and
 volunteers.




 Limits

 $1,000,000 Per Occurrence
 $100,000 Telephone Toll Fraud


 Coverage Forms

 Employee Theft
 Employee Dishonesty (Faithful Performance Form)
 Loss Inside and Outside the Premises
 Money Orders and Counterfeit Paper Currency
 Depositors Forgery Coverage
 Computer Fraud
 Funds Transfer Fraud


 Public Officials Required Bond

Meets maximum listed Bond value for all public officials as outlined by West VA Code §6-2-10, §6-2-10A, and §6-2-11


 Deductible

 $50,000 Per Occurrence




 18 Page | 111 of
Excess Liability

  Excess liability provides additional limits over and above the underlying limits for those coverages for which excess limits are purchased.
  Underlying limits must be exhausted before excess liability is available for losses.




 Limits

 Excess Automobile Liability
 $4,000,000 Limit
 $0 Excess Liability Aggregate
 Excess General Liability
 $4,000,000 Limit
 $0 Excess Liability Aggregate
 Excess Law Enforcement Liability
 $4,000,000 Limit
 $0 Annual Aggregate
 Excess Public Officials Liability
 $4,000,000 Limit
 $4,000,000 Annual Aggregate

*Does not include Non-Owned Automobile Liability, Garage Liability, and Uninsured/Underinsured Motorists Coverage




 19 Page | 112 of
 ATTENTION
 Upon review, please sign/return to
 City of Charleston underwriting@riskprograms.com to ensure
 prompt processing of documents, including
 invoice and certificates of coverage.


 2026 - 2027 Coverage Intent Form
 After careful consideration of your proposal, we accept your coverage program subject to the following selections or changes:

 ACCEPTANCE:
  ACCEPT - We accept all coverages as presented in this proposal.
  MODIFY - We wish to request the following changes:
  REJECT - We do not accept your proposal.

OPTIONAL QUOTES PROVIDED HEREIN:

 Accept Reject CYBER RISK:
 ELECT optional Increased Limit for Cyber Risk as follows:
 Total Limit: $
 Additonal Contribution: $

BILLING TERMS
We wish to select the following billing terms shown below
  Coverages (if applicable):
 □ Annual  Payment - Due and payable in full within 30
 days of receipt
 Property & Casualty
 Two Equal Installments - Due by July 1st and October
 □ 1st
 Annual Payment - Due and payable in full within 30
 Workers' Compensation □ days of receipt
 □ Quarterly Installments
Any additions or deletions made after the proposal and the initial billing effective up to and including July 1st will result in an endorsement
and contribution adjustment.
A late charge of 1% per month (12% per annum) will be assessed for contributions received 30 days after the due date.

If additional quote options are provided herein, please indicate below if electing. Otherwise, coverage will be based upon current coverage.


 PRINTED NAME SIGNATURE DATE




 21 Page | 113 of
 Resolution No. 26-027

 Introduced in Council: Adopted by Council:

 March 2, 2026

 Introduced by: Referred to:

 Becky Ceperley Finance


 1 Resolution No. 26-027 - Authorizing the Mayor or City Manager to renew its contract with
 2 Encova Insurance for workers’ compensation insurance coverage for a premium of $271,461,
 3 including surcharges, and with an additional claims handling charge of 10% of paid claims, as
 4 detailed in Exhibit A: Provided, That this contract does not include any commission to the City’s
 5 broker of record, USI Insurance Services LLC;
 6
 7 Authorizing the Mayor or City Manager to renew its contract with USI Insurance Services LLC
 8 (“USI”) for insurance broker, risk management, and loss control services related to the City’s
 9 property, liability, and workers’ compensation insurance coverages for one year at a cost of
10 $50,000 as detailed in Exhibit A; and
11
12 Authorizing the Mayor or City Manager to renew its contract with the West Virginia Counties
13 Group Self Insurance Risk Pool, Inc, D/B/A West Virginia Communities Risk Pool (“WVCorp”), for
14 Third Party Administration (TPA) services related to legacy claims incurred while the City was
15 self-insured for workers’ compensation at a fee not to exceed $15,000.
16
17 This procurement is based on the results of a competitive insurance quote review process and
18 the Memorandum of Understanding among the City, USI, and WVCorp entered into under
19 Resolution No. 617-22.
20
21 The effective dates of the policies/contracts above will be from March 31, 2026 through March
22 31, 2027.
23
24 Be it Resolved by the Council of the City of Charleston, West Virginia:
25
26 That the Mayor or City Manager is authorized (1) to renew its contract with Encova Insurance
27 for workers’ compensation insurance coverage for a premium of $271,461, including
28 surcharges, and with an additional claims handling charge of 10% of paid claims, and
29 authorizing leaving the WV self-insurance system, as detailed in Exhibit A: Provided, That this
30 contract does not include any commission to the City’s broker of record, USI Insurance Services
31 LLC; (2) to renew its contract with USI Insurance Services LLC for insurance broker, risk
32 management, and loss control services related to the City’s property, liability, and workers’
33 compensation insurance coverages for one year at a cost of $50,000 as detailed in Exhibit A;




 Page | 114 of
1 and
2 (3) to renew its contract with the West Virginia Counties Group Self Insurance Risk Pool, Inc,
3 D/B/A West Virginia Communities Risk Pool, for Third Party Administration (TPA) services
4 related to legacy claims incurred while the City was self-insured for workers’ compensation at a
5 fee not to exceed $15,000, all to be effective from March 31, 2026 through March 31, 2027.




 Page | 115 of
2026 Workers Compensation Insurance Proposal


 City of Charleston




 Dave Stacy, CIC
 Senior Vice President
 Account Executive: Colleen Gatens
 Date Prepared: February 20, 2026




 Page | 116 of
Table of Contents
About USI Insurance Services .............................................................................................................................................................................................. 3
Service Team ...................................................................................................................................................................................................................... 4
Schedule of Locations ......................................................................................................................................................................................................... 6
Schedule of Named Insureds ............................................................................................................................................................................................... 8
Workers’ Compensation ..................................................................................................................................................................................................... 9
Workers’ Compensation Exposure – Rate Comparison ....................................................................................................................................................... 13
Policyholder Disclosure - Notice of Terrorism Insurance Charge ......................................................................................................................................... 15
Risk Control Services......................................................................................................................................................................................................... 16
USI Disclosures ................................................................................................................................................................................................................. 27
USI Privacy Notice ............................................................................................................................................................................................................ 28
Insurance Carrier Ratings .................................................................................................................................................................................................. 30
Agency Bill Payment Options ............................................................................................................................................................................................ 32
Premium Summary ........................................................................................................................................................................................................... 33
Client Authorization to Bind.............................................................................................................................................................................................. 35
Workers' Compensation Loss Forecast .............................................................................................................................................................................. 36




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 |2
 Page | 117 of
About USI Insurance Services
USI is one of the largest insurance brokerage and consulting firms in the world, delivering property and casualty, employee benefits, personal risk, program and retirement
solutions to large risk management clients, middle market companies, smaller firms and individuals. Headquartered in Valhalla, New York, USI connects together over 10,000
industry leading professionals across ~200 offices to serve clients’ local, national and international needs.

The USI ONE Advantage
What truly distinguishes USI as a leading insurance brokerage and consulting firm is the USI ONE Advantage, a
game-changing value proposition that delivers clients a robust set of risk management and benefit solutions and
exclusive resources with financial impact. USI ONE® represents Omni, Network, Enterprise—the three key
elements that create the USI ONE Advantage and set us apart from the competition.
Omni – USI’s Proprietary Analytics
Omni, which means “all,” is USI’s one-of-a-kind solutions platform—real time, interactive, dynamic and evolving,
and customized for each client. Built in-house by USI subject matter experts, Omni captures the experience of
more than 500,000 clients, thousands of professionals and over 150 years of business activity through our
acquired agencies into targeted, actionable solutions across property & casualty, employee benefits, personal risk
and retirement. Omni features over a thousand solutions, case studies, work products and detailed analysis
across industry verticals in a single dashboard. USI consultants input the client’s personalized data into Omni –
 USI ONE
highlighting their business, employees, and risks. The results feature client specific recommendations with
 Advantage®
quantified financial impact and the ability to analyze alternative scenarios with the touch of a button.
Network – USI’s Local and National Resources
USI has made a very large investment in local resources and technical expertise, with more than 10,000
professionals networked nationally to build strong vertical capabilities and integrated account teams. Our local
and regional experts ensure account team availability, hands-on service, and ongoing diligent follow-through so we can deliver on the solutions we customize for our clients.
Enterprise – USI’s Team Based Strategic Planning
USI’s enterprise planning is a disciplined, focused, analysis centered on our client’s issues and challenges. Highly consultative meetings integrate USI’s Omni analytics with our
broad resource network to build a risk management strategy aligned with client business needs. Our enterprise process is a proven method for identifying, quantifying and
minimizing client risk exposures.

The USI ONE Advantage—our Omni knowledge engine, with our Network of local and national resources, delivered to our clients through our Enterprise planning process gives USI fundamentally different solutions, the
resources to deliver, and a process to bring superior results to our clients.




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 |3
 Page | 118 of
Service Team

 USI Insurance Services, LLC
 300 Kanawha Blvd. East, Suite 310, Charleston, WV 25301
 (304) 347-0611 www.usi.com

 Producers
 Your Producer is Dave Stacy
 Direct Number: (304) 347-0691
 E-Mail: Dave.Stacy@usi.com

 Account Management Team
 Your Account Executive is Colleen Gatens
 Direct Number: (304) 347-0702
 E-Mail: Colleen.Gatens@usi.com

 Your Associate Account Rep is Carson Fox
 Direct Number: (304) 347-0662
 E-Mail: carson.fox@usi.com




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 |4
 Page | 119 of
 Additional USI Contacts
 Your Casualty Analytics contact is Kristina Chandler
 Direct Number: (304) 347-0601
 E-Mail: Kristina.Chandler@usi.com

 Your Claims Advocate Primary contact is Lisa Jordan
 Direct Number: (304) 347-0626
 E-Mail: Lisa.Jordan@usi.com

 Your Risk Control Primary contact is Jonathan Jeffries
 Direct Number: (304) 347-0689
 E-Mail: Cody.Jeffries@usi.com




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 |5
 Page | 120 of
Schedule of Locations

Workers’ Compensation
 Insurance Company: SummitPoint Insurance Company
 Policy Term: 03/31/2026 to 03/31/2027

 Location Number Address City State ZIP Code
 1 501-9 Virginia Street, E. Charleston WV 25330
 2 220-230 Virginia Street Charleston WV 25301
 3 200 Civic Center Drive Charleston WV 25301
 4 Brooks and Lewis Street Charleston WV 25301
 5 200 Arnold Drive Charleston WV 25302
 6 613 Clifton Road Charleston WV 25303
 7 2009 7th Street Charleston WV 25387
 8 R2009 7th Street Charleston WV 25387
 9 Cato Park Charleston WV 25302
 10 200 Baker Lane Charleston WV 25302
 11 314 Donnally Street Charleston WV 25301
 12 3511 Venable Avenue Charleston WV 25304
 13 Farnsworth Drive Charleston WV 25311
 14 1 Twilight Drive Charleston WV 25311
 15 302 Morris Street Charleston WV 25301
 16 808 Virginia Street W Charleston WV 25302
 17 B 808 Virginia Street W Charleston WV 25302
 18 829 Oakwood Drive Charleston WV 25314
 19 1810 Oakridge Drive Charleston WV 25314
 20 916 Bridge Street Charleston WV 25314
 21 5010 MacCorkle Avenue Charleston WV 25304

This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 |6
 Page | 121 of
 Location Number Address City State ZIP Code
 22 128 Cora Street Charleston WV 25302
 23 2184 Falcon Drive Charleston WV 25387
 24 115 Lee Street W Charleston WV 25302
 25 US RT 119 - Camp Way Charleston WV 25309
 26 208 26th Street Charleston WV 25387
 27 819 Hanna Drive Charleston WV 25387
 28 500 Ruffner Avenue Charleston WV 25311
 29 208 Copenhaver Drive Charleston WV 25387
 30 208 26th Street Charleston WV 25387
 31 180 Laidley Street Charleston WV 25301
 32 1100 Pennsylvania Avenue Charleston WV 25302

Only the locations shown above are included in this proposal. If any locations are not shown above and should be included for coverage, please notify us
immediately.




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 |7
 Page | 122 of
Schedule of Named Insureds

Workers’ Compensation

  Insurance Company: SummitPoint Insurance Company
  Policy Term: 03/31/2026 to 03/31/2027

 Named Insureds
 City of Charleston

Only the Named Insureds shown above are included in this proposal. If any Named Insureds are not shown above and should be included for coverage,
please notify us immediately.




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 |8
 Page | 123 of
Workers’ Compensation

 Insurance Company: SummitPoint Insurance Company
 Policy Term: 03/31/2026 to 03/31/2027
 Coverage: Part One – Workers’ Compensation agrees to pay the benefits required under the applicable State’s Workers’
 Compensation Law.

 Part Two – Employers Liability for work-related injuries or disease other than that which is imposed by a state
 Workers’ Compensation Law.

 Part Three – Other States. States in which you have no exposure on the policy inception date, but in which
 you may have a temporary or future worksite or exposure in during the policy term. If listed, statutory benefits
 will apply as if the state were listed in Part One.

 Coverage Description Limit
 Employers Liability - Each Accident $1,000,000
 Employers Liability - Disease (Policy Limit) $1,000,000
 Employers Liability - Disease (Each Employee) $1,000,000
 Experience Mod Refer to Schedule of Exposures
 Statutory Limits Apply Y
 United States Longshore and Harbor (USL&H) Y
 Voluntary Compensation Y
 Other States Y
 Retroactive Date N
 Retro Plan N

 Coverage is not automatic in all states. Please notify us immediately if you begin operations in another state.




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 |9
 Page | 124 of
Workers’ Compensation Schedule of Exposures

State: WV Experience Modifier: .96
 Class Estimated
 Classification Description Rate Premium
 Code Annual Payroll
 0042 Landscape Gardening & Drivers $890,316 1.193 $10,621
 3064 Sign MFG – Metal $187,551 .805 $1,510
 5506 Street Or Road Construction: Paving or Repaving & Drivers $2,575,195 2.816 $72,517
 6325 Conduit Construction-For Cables or Wires-& Drivers $215,295 0.880 $1,895
 7710 Firefighters - Not Volunteer & Drivers $12,120,335 0.967 $117,204
 7720 Police Officers & Drivers $13,163,246 0.593 $78,058
 7720 Police Officers & Drivers – Volunteers $45,075 0.593 $267
 8380 Automobile Service or Repair Center & Drivers $788,834 0.602 $4,749
 Automobile Storage Garage, Parking Lot or Parking Station, Valet Service, Cashiers or
 8392 $321,253 0.490 $1,574
 Counter Personnel & Drivers
 8810 Clerical Office Employees NOC $8,036,308 0.045 $3,616
 8820 Attorney - All Employees & Clerical, Messengers, Drivers $495,006 0.024 $119
 8831 Hospital-Veterinary & Drivers $77,114 0.400 $308
 8864 Social Services Organization - All Employees & Salespersons, Drivers $415,368 0.309 $1,283
 9015 Buildings Or Buildings NOC- Operations by Owner or Lessee $1,776,676 0.760 $13,503
 9102 Park NOC- All Employees & Drivers $1,050,840 0.683 $7,177
 9220 Cemetery Operations & Drivers $333,613 1.106 $3,690
 9403 Garbage, Ashes or Refuse Collection & Drivers $2,565,917 2.007 $51,498
 9410 Municipal, Township, County or State Employee NOC $815,968 0.872 $7,115




 Total Estimated Standard Premium (without Premium Adjustments) $$376,704




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 10
 Page | 125 of
 Premium Adjustments Amount
  Employers' Liability Limits $5,274
  Employers Liability Increased Limits Deductible Credit $2,004
  Large Deductible Credit Premium $143,148
  Experience Modification Premium $9,473
  Expense Constant $175
  Terrorism $2,294
  Catastrophe (Other than certified acts of terrorism) $4,587
  Broad Form Employers Liability $29,835
  Broad Form Employers Liability Deductible Credit $11,337
  WV Regulatory Budget Surcharge $18,435
  WV Fire & Casualty Surcharge $119
 Total Estimated Annual Premium Including Premium Adjustments $271,461


Audit Provisions

 Description
  Audit based on Payroll

The premium quoted is the minimum and deposit premium and is a fully earned premium. The policy is auditable at expiration and there may be charges for additional
exposures; however, the premium will never fall below the minimum and deposit premium shown above.

Premiums are calculated based on the insurance company's rules and rates. Premiums shown as advance or deposit premiums are subject to audit and adjustment at the close
of each audit period. If the advance premium is less than the earned premium as determined by the audit, the insured pays the difference. If the advance premium is more than
the earned premium as determined by the audit, the insurance company returns the difference to the insured. The insured must keep records of the information needed for the
audit and the premium calculations and send copies to the insurance company when it requests them.

 Included/Excluded Officers:

 State: WV
 Name Include (I) / Exclude (E)
  All Included


 This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
 or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

 Proposal date: 02/20/2026 Prepared for City of Charleston
 Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 11
 Page | 126 of
 Key Endorsements, Limitations, Warranties and Exclusions include, but are not
 limited to, the following:
 Coverage Description Type Limit Ded
 Workers' Compensation Broad Form Endorsement
 Terrorism Included
 All States except those in 3A and North Dakota, Ohio, Washington, Wyoming
 Deductible Endt - Each Accident/Each Claim/Disease Each Employee $300,000
 Your Large Deductible Plan is subject to the Policy Aggregate Limit, as follows:
 Rate - $.45 per $100 of Audited Exposure Base, subject to a Minimum Policy $1,000,000
 Aggregate Limit of $1,000,000
 Claims Handling Charge - Basis: 10% of Deductible Plan Paid Loss Subject to
 $30,000
 Limit per Claim
 Letters of Credit (LOC) Requirements: Amount Required for ALL Policy Years:
 $705,000
 Loss Fund Collateral Requirements: Amount Required for ALL Policy Years:
 $75,000




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 12
 Page | 127 of
Workers’ Compensation Exposure – Rate Comparison

 Class Expiring Expiring Expiring Proposed Proposed Proposed
 Classification
 Code Rate Payroll Premium Rate Payroll Premium
  Landscape Gardening & Drivers 0042 1.48 $780,511 $11,552 1.193 $890,316 $10,621
  Sign MFG – Metal 3064 .805 $187,551 $1,510
  Street Or Road Construction: Paving or Repaving & Drivers 5506 3.11 $2,219,924 $69,040 2.816 $2,575,195 $72,517
  Conduit Construction-For Cables or Wires-& Drivers 6325 0.880 $215,295 $1,895
  Firefighters-not Volunteer & Drivers (CT) 7710 1.06 $12,215,520 $129,485 0.967 $12,120,335 $117,204
  Police Officers & Drivers 7720 0.71 $12,236,208 $86,877 0.593 $13,163,246 $78,058
  Police Officers & Drivers -Volunteers 7720 0.593 $45,075 $267
  Automobile Service or Repair Center & Drivers 8380 0.69 $812,262 $5,605 0.602 $788,834 $4,749
  Automobile Storage Garage, Parking Lot or Parking
  Station, Valet Service, Cashiers or Counter Personnel & 8392 0.490 $321,253 $1,574
  Drivers
  Clerical Office Employees NOC 8810 0.06 $7,902,963 $4,742 0.045 $8,036,308 $3,616
  Attorney - All Employees & Clerical, Messengers, Drivers 8820 0.03 $457,207 $137 0.024 $495,006 $119
  Hospital-Veterinary & Drivers 8831 0.400 $77,114 $308
  Social Services Organization- All Employees &
 8864 0.37 $294,952 $1,091 0.309 $415,368 $1,283
  Salespersons, Drivers
  Buildings Or Buildings NOC-Operations by Owner or 0.88 $404,342 $3,558
 9015 0.760 $1,776,676 $13,503
  Lessee
  Park NOC-All Employees & Drivers 9102 0.77 $1,525,547 $11,747 0.683 $1,050,840 $7,177
  Cemetery Operations & Drivers 9220 1.36 $192,766 $2,622 1.106 $333,613 $3,690
  Garbage, Ashes or Refuse Collection & Drivers 9403 2.65 $2,363,683 $62,638 2.007 $2,565,917 $51,498
  Municipal, Township, County or State Employee NOC 9410 1.06 $3,232,513 $34,265 0.872 $815,968 $7,115
  Employers' Liability Limits 0.014 $5,927 0.014 $5,274

 This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and
 does not amend or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

 Proposal date: 02/20/2026 Prepared for City of Charleston
 Confidential. © 2021 USI Insurance Services. All rights reserved.

 | 13

 Page | 128 of
  Employers Liability Increased Limits Deductible Credit 0.48 $2,845 0.38 $2,004

  Large Deductible Credit Premium 0.48 $203,212 0.48 $143,148

  Experience Modification Premium 1.02 $4,465 .96 $9,473

  Total Standard Premium $223,231 $227,353

  Expense Constant $175 $175
  Terrorism 0.005 $2,180 0.005 $2,294
  Catastrophe (Other than certified acts of terrorism) 0.01 $4,361 0.01 $4,587
  Broad Form Employers Liability 0.0792 $34,872 0.0792 $29,835
  Broad Form Employers Liability Deductible Credit $16,094 $11,337
  WV Regulatory Budget Surcharge 0.05 $21,935 0.05 $18,435
  WV Fire & Casualty Surcharge 0.0055 $113 0.0055 $119
This summary is provided as a quick comparison of exposure and rates for the expiring and proposed terms.

 2025 Premium and Surcharges Total $274,049 2026 Premium and Surcharges Total $271,461

 Description Expiring Term Proposed Term Difference
  Estimated Annual Payroll $43,608,222 $45,873,910 $2,265,688
  Estimated Annual Policy Premium $252,001 $252,907 $906
  Endorsement to reduce EMOD to .99 $6,700 N/A N/A
  Estimated Net Premium Including Taxes and Assessments $267,349 $271,461 $4,112




 This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and
 does not amend or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

 Proposal date: 02/20/2026 Prepared for City of Charleston
 Confidential. © 2021 USI Insurance Services. All rights reserved.

 | 14

 Page | 129 of
Policyholder Disclosure - Notice of Terrorism Insurance Charge

Coverage for acts of terrorism is included in your quote. You are hereby notified that under the Terrorism Risk Insurance Act, as amended in
2015, the definition of act of terrorism has changed. As defined in Section 102(1) of the Act: The term “act of terrorism” means any act or acts
that are certified by the Secretary of the Treasury --in consultation with the Secretary of Homeland Security, and the Attorney General of the
United States --to be an act of terrorism; to be a violent act or an act that is dangerous to human life, property, or infrastructure; to have
resulted in damage within the United States, or outside the United States in the case of certain air carriers or vessels or the premises of a United
States mission; and to have been committed by an individual or individuals as part of an effort to coerce the civilian population of the United
States or to influence the policy or affect the conduct of the United States Government by coercion. Under your coverage, any losses resulting
from certified acts of terrorism may be partially reimbursed by the United States Government under a formula established by the Terrorism Risk
Insurance Act, as amended. However, your quote may contain other exclusions which might affect your coverage, such as an exclusion for
nuclear events. Under the formula, the United States Government generally reimburses 85% through 2015; 84% beginning on January 1, 2016;
83% beginning on January 1, 2017; 82% beginning on January 1, 2018; 81% beginning on January 1, 2019 and 80% beginning on January 1, 2020,
of covered terrorism losses exceeding the statutorily established deductible paid by the insurance company providing the coverage. The
Terrorism Risk Insurance Act, as amended, contains a $100 billion cap that limits U.S. Government reimbursement as well as insurers' liability for
losses resulting from certified acts of terrorism when the amount of such losses exceeds $100 billion in any one calendar year. If the aggregate
insured losses for all insurers exceed $100 billion, your coverage may be reduced.


The portion of your annual premium that is attributable to coverage for acts of terrorism is $2,294.00 , and does not nclude any charges for the
portion of losses covered by the United States government under the Act.



This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and
does not amend or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.

 | 15

 Page | 130 of
Risk Control Services

USI Risk Control Consulting Service’s division has assisted municipal clients develop and maintain successful safety and risk control programs
nationwide for many years. Our Charleston-based team has served our public entity clients for over 35 years. Our mission is to provide timely
delivery of quality consulting services designed to: reduce your exposures to liability and loss, lessen the frequency and severity of your losses,
maintain the health and safety of your personnel, and protect your assets and profitability.
We will work with you in close partnership to accomplish this mission— listening to what you tell us about your organization and your unique
needs, studying your business, and exploring solutions to develop an action plan that addresses your needs. The result is a tailored program
that aggressively manages the city’s property/liability and workers’ compensation program and related loss costs and will improve
operational efficiencies. Our support will free you up to focus on your priority— running the City of Charleston.
USI’ loss control programs are designed to initiate the positive change necessary to establishing an effective, long-term safety culture. Our
pledge is to uphold your organization’s values for employee safety, operational efficiency, and fiscal responsibility. USI’s experienced
professionals will help you plan your risk control program and achieve the results you desire.


The USI risk control team has conducted the following for the city:
  315 Online trainings completed
  Monthly Safety courses provided in conjunction with Adam Simon via RMC
  Quarterly In-Person Claim reviews
  Facility Audits of Parks and Recreation prior to seasonal opening
  Onsite Training for Public Works and Streets departments
  Annual Inspections of all public pools
  Coordination and Support for Carrier Recommendations
  Orientation of New Safety Director
  Personal Safety Training Seminar

This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and
does not amend or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.

 | 16

 Page | 131 of
2025 Goals
  Establishment of formal Safety Committee to include representation from all departments with monthly / quarterly meetings
  Review and update Safety Program
  Review and Update Employee Job Descriptions to include Physical Capacity Demands
  Review and Update Employee Safety Orientation process and procedure
 Online Training’s completed 7/1/2024-7/1/2025




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and
does not amend or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.

 | 17

 Page | 132 of
The USI service team has also coordinated insurance policy procurement and risk transfer for all Live on the Levee events for the past 3
years.




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and
does not amend or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.

 | 18

 Page | 133 of
Risk Management Standards for Municipalities
Organization for Loss Control - Safety Programs, Safety Committee Activities, Employee Training, Orientation of Seasonal Employees, Accident
Reporting/ Investigation/ Follow-up Procedures, Employee Responsibilities, Management Support, ADA, Personnel Administration, Workplace
Violence, Harassment, Contract Provisions, Council/ Board Training, Emergency Response/ Contingency Planning, Business Interruption

Workers Compensation- OSHA Activities, Cost Containment Programs, Return to Work, Light Duty Programs, Designated Medical Provider,
Physical Demands Assessment, Hazard Communication, Ergonomics

Fleet Operations- Hiring Procedures, Background Checks, Defensive Driving Training, Safety Meetings, Vehicle Selection Criteria, Motor Vehicle
Record Reviews, Inspection and Maintenance, Recordkeeping, Accident Procedures, Accident Reporting and Recordkeeping, Accident Follow-up
and Review, Remedial Actions, Safety Rules, Seatbelt Use, Cell Phone Use Policy, DOT Standards, Commercial Driver Recordkeeping Practices

Public Safety- Haz Mat Programming, Mutual Aid Agreements, Infection Control

Police Department Policies- Certification Requirements, Routine, Emergency, and Pursuit Driving, Use of Force, including Deadly Force, Less-
lethal Defensive Tools (such as tasers, PR-24’s, OC spray, etc.) Search and Seizure Procedures Firearm Qualifications, Off-Duty Employment
Arrest Procedures, Lawful Warrants Domestic Violence Citizen Complaints, Reviews of Critical Incidents and Automobile Accidents, Holding
Facility Provisions

Fire Department- Fire Department Safety Officer Qualification, Fire Fighter Training, Confined Space Rescue Training, Fire Apparatus Driver
Training, Inspection of Fire Apparatus, Protective Clothing Standards

Public Works, Parks and Recreation- Complaint Procedures, Work Zone Safety, Locating/ Marking of Utilities, Lock Out Program, Confined Space
Training, Trenching Cross Connection Program, Heavy Equipment Operation, Chemical and Pesticide Safety, Tree Program, Sidewalks and Streets
Inspection, Parks and Recreation Facilities Inspections, Pool Operation/ Safety, Public Events, Informed Consent/ Waiver of Liability Forms,
Waste and Water Treatment, Operator Qualification, Security, Sewer Inspection/ Back- up Prevention




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and
does not amend or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.

 | 19

 Page | 134 of
Program Benefits
Utilizing the industry and technological experience of USI, the City of Charleston will gain a proven partner dedicated to taking a proactive
approach to developing and maintaining an effective risk control program. A partnership with USI can make a significant difference to your
bottom line by:
  Minimizing risks and exposures
  Increasing profitability and productivity
  Lowering insurance costs
  Providing a safer workplace
  Reducing operating costs
  Meeting regulatory compliance requirements
  Educating management, supervisors and employees


Program Development Goals
USI will consult with the city to accomplish the following actions:
  Develop overall, loss-related goals and objectives.
  Assist with the identification of specific loss trends, high loss areas, and target locations for focused loss control activity and control
 measures.
  Participate in the allocation of resources offered by USI to address real exposures to loss.
  Establish systems to monitor the impact of implemented programs on claims frequency and severity so that adjustments and/or
 modifications can be made to these programs/activities as needed.




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and
does not amend or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.

 | 20

 Page | 135 of
Analysis, Inspection and Evaluation Services
These services are designed to identify and evaluate the impact of loss exposures and risks of individual departments or collectively for the
entire municipality. The analysis and evaluation process prioritizes the areas that can most economically benefit from further loss control
activities. Audits and surveys may also be used on an on-going basis to monitor the effectiveness of loss control or safety programs
currently in place. The types of analysis, inspection and evaluation services offered by USI include the following:

 Safety Program Analysis  Contract review
 Comprehensive Safety Evaluations  Loss Prevention Programs
 Property Exposure Analysis  Safety Program Documentation
 Specialized Risk Analysis  Injury Prevention Programs
 Human Factors Analysis
 Environmental Risk Assessment



Regulatory Compliance
Compliance with State and Federal regulations is essential to the successful operation of a municipality. USI’s Federal/State compliance
programs include three objectives:
 1. Identify strengths and weaknesses with regard to regulatory compliance within each identified department.
 2. Evaluate and discuss the specific loss control support service needs for each department.
 3. Develop an agreed-upon corrective action plan with personnel indicating the program goals and objectives to be achieved in the
 coming year (these may involve activities to be accomplished by the municipality, the consultant or by other support services).



Sample service plan items include:
 City-wide employee safety training courses for all City employees.
 Four Monthly facility safety audits with written report of findings and recommendations.
This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and
does not amend or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.

 | 21

 Page | 136 of
 Monthly employee safety training courses targeting specific departments
 Review and make recommendations to the City’s: Risk management and safety Manuals by department, HR & Personnel Policies, Law
  Enforcement policies and procedures, and Cyber liability.
 Annual Defensive Driving Training with certification.
 Annual CPR/First Aid Training with certification.
 Annual Employee Flagger Training with certification.
 Annual audit and update of current risk management and employee safety manuals, policies, and procedures.
 Development and implementation of new employee safety orientation program.
 Immediate accident/incident investigation
 Charleston Police Department and the Charleston Fire Department in an effort to provide the safest facilities and environmental
  opportunities possible for each force.
 Monitor all construction projects.
 Monitor all claims and incidents
 Examination of all property/liability/workers Compensation losses
 Implement plan to reduce and eliminate future recurrence.
 Special Projects as directed by the City of Charleston Administration.
USI’s municipal compliance programs include:
  Hazard Communication
  Confined Space Entry
  Emergency Preparedness
  Hazard Communication
  Personal Protective Equipment (PPE) & Hazard Assessments
  Procedure Manual Development
  Recordkeeping
  Training Records




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and
does not amend or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.

 | 22

 Page | 137 of
Training and Education
USI will provide the city with training based on needs identified by both loss experience data and the municipality’s risk management team. The
best safety management programs are pro-active, flexible and able to respond quickly to the needs at hand. USI provides a team of qualified,
experienced safety professionals readily available to help your organization meet its safety management goals and objectives.


PARTNERING WITH YOU TO CREATE POWERFUL RESULTS

Available programs include, but are not limited to:

• General » Lock Out Program
» Office Safety-Video Display Terminals » Confined Space Training
» Sexual Harassment » Trenching Cross Connection Program
» Violence in the Workplace » Heavy Equipment Operation
» Defensive Driving » Chemical and Pesticide Safety
» Accident Investigation » Tree Program
» Supervisory Safety Concepts » Sidewalks and Streets Inspection
» Hazard Recognition and Control » Parks and Recreation Facilities Inspections
 » Pool Operation/ Safety
• Public Works » Public Events
» Hand/Power Tool Safety » Informed Consent/ Waiver of Liability Forms
» Electrical Safety » Waste and Water Treatment
» Bloodborne Pathogens » Operator Qualification
» Lockout/Tagout » Security
» Personal Protective Equipment » Sewer Inspection/ Back- up Prevention
» Slip/Trip/Fall Awareness » Street Maintenance/Traffic Control
» Confined Space Entry » Lawn Maintenance
» Excavation/Trenching » Miscellaneous Forestry Operations
» Complaint Procedures » Flagger Certification
» Work Zone Safety » Seasonal Needs
» Locating/ Marking of Utilities » Summer Orientation
This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and
does not amend or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.

 | 23

 Page | 138 of
» Cold Exposure
» Heat Stress
» Snow Removal
  Transportation and Fleet Safety
• Police/Fire » Hiring Procedures
» Bloodborne Pathogens » Background Checks
» Defensive Driver Course: Liability » Defensive Driving Training
» Back Injury Prevention » Safety Meetings
» Chemical “Right-to-Know” » Vehicle Selection Criteria
» Lifting—Back Injury Prevention » Motor Vehicle Record Reviews
» Ladder Safety » Inspection and Maintenance
» Certification Requirements » Recordkeeping
» Routine Emergency, and Pursuit Driving » Accident Procedures
» Use of Force, including Deadly Force » Accident Reporting and Recordkeeping
» Less Lethal Defensive Tools » Accident Follow-up and Review
» Search and Seizure Procedures » Remedial Actions
» Firearm Qualifications » Safety Rules
» Off-Duty Employment Arrest Procedures » Seatbelt Use
» Lawful Warrants » Cell Phone Use Policy
» Domestic Violence Citizen Complaints » DOT Standards
» Reviews of Critical Incidents » Commercial Driver Record Keeping Practice
» Review of Automobile Accidents
» Holding Facility Provisions

 Specialized Services
» Appraisal Services
» Customized Web Platform
» Crisis Management and Response
» Employment Practices Liability
» Ergonomics
» Fire Protection and Engineering
» Playground Safety Services
This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and
does not amend or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.

 | 24

 Page | 139 of
The following are some of the value-added services we provide:

eRisk Hub®
Resources to help prevent and mitigate network and privacy breaches
 Breach Coach™ – Our Breach Coach service, staffed by attorneys who are certified privacy professionals, provides immediate triage assistance in the event
 of a breach.
 News center – The news center keeps you up to date with cyber risk stories, security and compliance blogs, security news, risk management events,
 statistics, and helpful industry links.
 Learning center – The learning center contains best-practices articles and white papers written by leading technical and legal professionals on compliance,
 network security, privacy, and breach recovery.
 eRisk resources directory – From security consultants, to specialists, to forensic investigators, to eDiscovery specialists, the eRisk resources directory helps
 you quickly find external resources with deep experience in pre- and post-breach disciplines. Information about their services, pricing, and key
 personnel is provided.


USI Connect®
Access valuable resources for risk management 24/7
A one-stop resource for your business with information resources on a wide range of topics:

  Get breaking legislative updates first
  Access thousands of compliances, risk management, safety, and workers’ compensation resources relevant to you
  See how your company compares to similar firms through an online forum
  Content can be tailored to your business with intuitive, easy-to-use software
  Online OSHA log makes recordkeeping easy
  Create OSHA forms and reports in seconds
  Added resource link library for relevant online information
  Connect with risk management professionals across the country to ask questions and discuss best practices through the online forum feature




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 25
 Page | 140 of
USI Risk Management Center®
Providing comprehensive safety, claims, and human resources library and suite of software and online solutions

USI’s Risk Management Center (RMC) is a web-based portal and provides a comprehensive, online library of resources for Safety, Wellness, Claims and Human
Resources. The Safety Resource library offers online courses in both English and Spanish. It also includes Ask the Expert, a direct link to contact USI’s Risk
Control Team with any safety-related questions. The Risk Management Center’s platform is offered free of charge as a value-added benefit to clients of USI
and includes:

 Sample Polices and Written Programs Safety Talks
 Online and PowerPoint Training Materials Posters
 Quizzes Streaming Video Library

Included in the RMC’s suite of customizable software solutions are the following:

 Incident Tracker (OSHA Recordkeeping) Audit Tracker
 Certificate of Insurance (COI) Tracking Hazard Assessment Tool
 Training Tracker Learning Management System Safety Data Sheet (SDS) Management
 (LMS) HR and Benefits Essentials


CONFIDENTIAL AND PROPRIETARY: This document and the information contained herein is confidential and proprietary information of USI Insurance Services,
LLC. (“USI”). Recipient agrees not to copy, reproduce, or distribute this document, in whole or in part, without the prior written consent of USI.

© 2021 USI Services LLC All rights reserved.




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 26
 Page | 141 of
USI Disclosures

Direct Bill DISCLOSURE: The Insurance Company operates independently for the financing of your insurance premium. Your agreement to finance this premium
is directly with the insurance company and not USI Insurance Services.

If payment is not received by the due date, the insurance company could cancel your insurance policy(s) for non-payment of premium. The insurance company
has the right to honor the cancellation date and NOT offer reinstatement or rewrite the insurance coverage.

We are not in a position to make monthly reminders or verify that your payment was received. Please take the necessary action to avoid possible cancellation
of your insurance policy(s) which you are paying directly to the insurance company.

Information Concerning Our Fees: As a licensed insurance producer, USI is authorized to confer with or advise our clients and prospective clients concerning
substantive benefits, terms or conditions of insurance contracts, to sell insurance and to obtain insurance coverages for our clients. You have agreed to pay
compensation to USI, for the placement of insurance, pursuant to a written agreement.

Document Delivery DISCLOSURE: USI strives to make your interactions with us easy and efficient. Therefore, we intend to deliver your policy and all policy-
related documents electronically through our InsurLink client portal or through email. If you do not wish to receive these documents electronically or if you
would like a paper copy of any or all documents at no cost to you, please notify your client service representative in writing. If your email or electronic contact
information changes, please notify your client service representative in writing.

Reviewing Client Contracts DISCLOSURE: As a service to our clients, upon their request, USI will review those portions of your contract regarding the insurance
and indemnity requirements as they relate to your insurance program and provide comments and/or recommendations based upon such review. This service
should not be taken as legal advice and it does not replace the need for review by the insured’s own legal counsel.




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 27
 Page | 142 of
USI Privacy Notice

Our Privacy Promise to You

USI provides this notice to you, our customer, so that you will know what we will do with the personal information, personal financial and health information
(collectively referred to as the “protected information”) that we may receive from you directly or receive from your health care provider or receive from another
source that you have authorized to send us your protected information. We at USI are concerned about your privacy and assure you that we will do what is
required of us to safeguard your protected information.

What types of information will we be collecting?

USI collects information from you required both for our business and pursuant to regulatory requirements. Without it, we cannot provide our products and
services for you. We will collect protected information about you from:
  Applications or other forms, such as name, address, Social Security number, assets and income, employment status and dependent information.
  Your transactions with us or your transactions with others, such as account activity, payment history, and products and services purchased.
  Consumer reporting agencies, such as credit relationships and credit history. These agencies may retain their reports and share them with others who
 use their services.
  Other individuals, businesses and agencies, such as medical and demographic information; and
  Visitors to our websites, such as information from on-line forms, site visitorship data and on-line information collection devices, commonly called
 “cookies.”

What will we do with your protected information?

The information USI gathers is shared within our company to help us maximize the services we can provide to our customers. We will only disclose your protected
information as is necessary for us to provide the insurance products and services you expect from us. USI does not sell your protected information to third
parties, nor does it sell or share customer lists.

We may also disclose all the information described above to third parties with which we contract for services. In addition, we may disclose your protected
information to medical care institutions or medical professionals, insurance regulatory authorities, law enforcement or other government authorities, or to
affiliated or nonaffiliated third parties as is reasonably necessary to conduct our business or as otherwise permitted by law.

Our Security Procedures
At USI, we have put in place the highest measures to ensure the security and confidentiality of customer information. We will handle the protected information
we receive by restricting access to the protected information about you to those employees and agents of ours who need to know that information to provide
you with our products or services or to otherwise conduct our business, including actuarial or research studies. Our computer database
This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 28
 Page | 143 of
has multiple levels of security to protect against threats or hazards to the integrity of customer records, and to protect against unauthorized access to records
that may harm or inconvenience our customers. We maintain physical, electronic, and procedural safeguards that comply with federal and state regulations to
safeguard all your protected information.

Our Legal Use of Information

We retain the right to use ideas, concepts, know-how, or techniques contained in any nonpublic personal information you provide to us for our own purposes,
including developing and marketing products and services.

Your Right to Review Your Records

You have the right to review the protected information about you relating to any insurance or annuity product issued by us that we could reasonably locate and
retrieve. You may also request that we correct, amend or delete any inaccurate information by writing to us at the above address.




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 29
 Page | 144 of
Insurance Carrier Ratings

As a service to our clients, USI is furnishing an assessment by a financial rating service of the insurance companies included in our proposal. We are including the
legends used by this service.

All ratings are subject to periodic review; therefore, it is important to obtain updated ratings from each service. Should you desire further information concerning the
financial statements of any of the insurance companies being proposed, so that you can make your own assessment of the financial strength of the companies being
offered, it is available from USI at your request.

USI has made no attempt to determine independently the financial capacity of the insurance companies that we are including in our proposal as we believe the
nationally recognized services are better equipped to comment.

 A. M. BEST RATINGS
 A++ & A+ Superior D Poor
 A & A- Excellent E Under Regulatory Supervision
 B++ & B+ Good F In Liquidation
 B & B- Fair S Rating Suspended
 C++ & C+ Marginal NR Not Rated


 FINANCIAL SIZE CATEGORY
 (In $ Thousands)
 Class I Less than to 1,000
 Class II 1,000 to 2,000
 Class III 2,000 to 5,000
 Class IV 5,000 to 10,000
 Class V 10,000 to 25,000
 Class VI 25,000 to 50,000
 Class VII 50,000 to 100,000
 Class VIII 100,000 to 250,000
 Class IX 250,000 to 500,000
 Class X 500,000 to 750,000
 Class XI 750,000 to 1,000,000
This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 30
 Page | 145 of
 Class XII 1,000,000 to 1,250,000
 Class XIII 1,250,000 to 1,500,000
 Class XIV 1,500,000 to 2,000,000
 Class XV 2,000,000 to or greater

 RATING "NOT ASSIGNED" CLASSIFICATIONS
 NR-1 Insufficient Data NR-2 Insufficient Size and/or Operating Experience
 NR-3 Rating Procedure Inapplicable NR-4 Company Request
 NR-5 Not Formally Followed




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 31
 Page | 146 of
Agency Bill Payment Options

  We sincerely appreciate the opportunity to service your insurance needs. We believe good credit relationships are established by making our clients aware in
  advance of the terms of our payment procedures.

  OUR BASIC PAYMENT PLAN IS THAT ALL PAYMENTS ARE DUE ON OR BEFORE THE EFFECTIVE DATE OF COVERAGE. THERE ARE THREE METHODS OF PAYMENT
  AVAILABLE:

 ....CASH ON EFFECTIVE DATE
 ....PREMIUM FINANCING BY A PREMIUM FINANCE COMPANY
 ....INSURANCE COMPANY PAYMENT PLAN, IF AVAILABLE

  Please note that USI Insurance Services LLC and its subsidiaries and affiliates do not provide customer financing.

  In some instances, you will receive invoices covering additions or changes to your coverage, endorsements. These invoices are payable upon receipt. You will
  receive a monthly statement of your account as a reminder as we realize that it is occasionally possible to miss a payment through oversight. Accounts with
  payments past due are subject to cancellation for non-payment. This is a serious situation as your insurer may refuse to reinstate coverage even if payment is
  made later. Accounts are subject, but not limited to, reasonable attorney fees, interest, collection fees and/or court costs incurred in connection with collection
  of past due balances.


  PAYMENTS: Please remember to return the remittance copy of the invoice with your payment in the envelope provided. Otherwise, all payments will be
 applied to your oldest balance or left unapplied if we cannot identify the applicable invoice being paid.

  CREDITS: Credit invoices may be applied against other invoices due us. Please indicate in your remittance or contact us as to where to apply credit invoices
 on your account.

  These payment procedures will apply for any and all policy renewals or future business written.

If you have any questions concerning our payment procedures or any other matters pertaining to account payments, please contact your insurance
representative.



This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 32
 Page | 147 of
Premium Summary

 AM
 Admitted or Non- Proposed Term
 Coverage Term Carrier Best
 Admitted Premium
 Rating
 Worker’s Compensation 2026-2027 SummitPoint Insurance Company A Admitted $271,461
 Risk Control Services/Fee Agreement 2026-2027 USI Insurance Services, LLC N/A N/A $50,000
 TOTAL ESTIMATED ANNUAL PREMIUM $321461

Binding Requirements:
 USI’s “Client Authorization to Bind” signed by the insured.
 Premium Deposit - Please see Deposit Information on the next page
 Signed Large Deductible Program Plan Agreement
All documents requiring a signature must be signed by an authorized representative of the Insured.




This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 33
 Page | 148 of
Payment Terms:

Encova- 11 Installment payments to Encova Insurance. The 1st installment of $41,107.00is due on 3/31/2025.

 Bill Date Amount Due
  03/31/2026 $40,719.00
  05/21/2026 $23,074.00
  06/20/2026 $23,074.00
  07/21/2026 $23,074.00
  08/20/2026 $23,074.00
  09/20/2026 $23,074.00
  10/21/2026 $23,074.00
  11/20/2026 $23,074.00
  12/21/2026 $23,074.00
  01/20/2027 $23,074.00
  02/20/2027 $23,076.00

USI - Quarterly installment payments to USI Insurance Services, LLC. 1st Installment payment of $12,500 is due on 3/31/2025.

 Bill Date Amount Due
  03/31/2026 $12,500.00
  07/31/2026 $12,500.00
  10/31/2026 $12,500.00
  01/31/2027 $12,500.00




Note:
In evaluating your exposure to loss, we have been dependent upon the information provided by you. If there are other areas that need to be evaluated prior to binding coverage, please bring these areas to our attention.
Should any of your exposures change after coverage is bound, such as your beginning new operation, hiring employees in new states, buying additional property, etc., please let us know so proper coverage(s) can be
discussed.

Higher limits may be available. Please contact us if you would like a quote for higher limits.


This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 34
 Page | 149 of
Client Authorization to Bind

 Important Information - Coverage cannot be bound when severe weather is threatening regardless of the expiration date.

After careful consideration of your proposal dated February 20, 2026, we accept your insurance program as presented with the following exceptions, changes,
and/or recommendations:




 Client Signature Date Signed


City of Charleston

This proposal is merely a descriptive summary of coverage provided by the insurance companies being proposed and should be used for reference purposes only; it is not a binder and does not amend
or alter the insurance contract. Please refer to the policy contract for specific terms, conditions, limitations, and exclusions.

Proposal date: 02/20/2026 Prepared for City of Charleston
Confidential. © 2021 USI Insurance Services. All rights reserved.
 | 35
 Page | 150 of
 City of Charleston
 Outstanding Liability Analysis
 Prepared by USI Insurance Services

 Report Valued as of 1/31/2026
 Losses Valued as of 1/31/2026




All loss analysis and analytics are provided to assist in the evaluation of insurance programs. Actual loss experience can differ
materially. No assurance can be given that actual loss liabilities will not ultimately exceed the estimates contained herein. In our
judgment, we have employed techniques and assumptions that are appropriate, and the indications presented herein are reasonable,
given the information currently available. The accuracy of our results is dependent on the accuracy and completeness of the historical
data and other quantitative and qualitative information supplied by the client. USI Insurance Services shall not have any liability to the
client or any third party related to or resulting from the client’s use of this loss analysis. USI Insurance Services does not guarantee its
accuracy nor assume or warrant any responsibilities regarding decisions or actions that are based upon the use of this tool.




 Page | 151 of
City of Charleston
Report Valued as of 1/31/2026
Using Data Valued as of 1/31/2026

Table of Contents:

 Page # Description

 3 Summary of Liabilities - WC

 Workers' Compensation
 4 Summary of Liabilities
 5 Payout Table
 6 Comparison to Prior Report
 7 Actual vs Expected
 8 Ultimate Loss Selections
 9 Projected Loss Forecast
 10 Large Losses

 11 Encova Collateral Review




PDF Date: 2/19/2026 Prepared by USI Insurance Services Page 2 of 11
 Page | 152 of
 City of Charleston
 Outstanding Liability Summary - All Lines

Report Valued as of 1/31/2026 Using Data Valued as of 1/31/2026
 A B C D E F G H I J K
 (D - E) (F - D)
 Estimated Outstanding Outstanding
 Selected Limited Case Losses Paid Liabilities as of  Liabilities
 Limited Ultimate Loss Reserves IBNR Until 01/31/26 incl Discounted @
 Coverage # of Claims # Open Incurred Limited Paid (Ltd to Agg) (Ltd to Agg) (Ltd to Agg) 1/31/2026 LCF 3.00%
Workers' Compensation 284 15 1,017,866 822,347 1,135,271 195,519 117,406 - 344,218 319,393
 All Lines 284 15 1,017,866 822,347 1,135,271 195,519 117,406 - 344,218 319,393


Report Valued as of 3/31/2025 Using Data Valued as of 1/31/2025
 A B C D E F G H I J K
 (D - E) (F - D)
 Estimated Outstanding
 Losses Paid Outstanding Liabilities
 Limited Selected Limited Case Until Liabilities as of Discounted @
 Coverage # of Claims # Open Incurred Limited Paid Ultimate Loss Reserves IBNR 3/31/2025 3/31/2025 3.00%
Workers' Compensation 140 10 717,039 334,907 785,079 382,131 68,040 - 495,188 458,249
 All Lines 140 10 717,039 334,907 785,079 382,131 68,040 - 495,188 458,249


Increase (Decrease) Since Prior Report
 A B C D E F G H I J K

 Estimated
 Losses Paid Outstanding
 Limited Selected Limited Case Until Report Outstanding Liabilities
 Coverage # of Claims # Open Incurred Limited Paid Ultimate Loss Reserves IBNR Date Liabilities Discounted
Workers' Compensation 144 5 300,827 487,440 350,192 (186,612) 49,366 - (150,971) (138,856)
 All Lines 144 5 300,827 487,440 350,192 (186,612) 49,366 - (150,971) (138,856)




PDF Date: 2/19/2026 Prepared by USI Insurance Services Page 3 of 11
 Page | 153 of
 City of Charleston
 Workers' Compensation Outstanding Liability Summary

 A B C D E F G H I J K L M N O
 (H - I) (J - H) (K+L-M) x E
 Estimated Outstanding Outstanding
 Valuation Limited Selected Limited Case Losses Paid Liabilities as of  Liabilities
 Date of Deductible/ # of Incurred Limited Paid Ultimate Loss Reserves IBNR Until 01/31/26 incl Discounted @
 Policy Period Losses Retention Aggregate LCF Claims # Open Losses Losses (Ltd to Agg) (Ltd to Agg) (Ltd to Agg) 1/31/2026 LCF 3.00%
3/31/23 - 3/31/24 1/31/2026 300,000 1,000,000 1.100 72 - 288,886 288,886 343,000 - 54,114 - 59,525 54,645
3/31/24 - 3/31/25 1/31/2026 300,000 1,000,000 1.100 110 2 419,481 392,985 441,000 26,497 21,519 - 52,818 48,926
3/31/25 - 3/31/26 1/31/2026 300,000 1,000,000 1.100 102 13 309,498 140,476 419,000 169,022 109,502 - 306,376 285,166
3/31/26 - 3/31/27 1/31/2026 300,000 1,000,000 1.100 - - - - 432,000 - 432,000 - 475,200 437,409
 Total 284 15 1,017,866 822,347 1,635,000 195,519 617,135 - 893,919 826,147
Liabilities have been adjusted to account for the LCF.
Workers' Compensation Outstanding Liabilities Pro-Rated to Valuation Date of the Report
3/31/25 - 1/31/26 1/31/2026 300,000 1,000,000 1.100 102 13 309,498 140,476 351,271 169,022 41,773 - 231,875 215,822
3/31/26 - 1/31/26 1/31/2026 300,000 1,000,000 1.100 - - - - N/A - N/A - N/A N/A
 Total 284 15 1,017,866 822,347 1,135,271 195,519 117,406 - 344,218 319,393




PDF Date: 2/19/2026 Prepared by USI Insurance Services Page 4 of 11
 Page | 154 of
 City of Charleston
 Workers' Compensation Estimated Payout Tables

 Annual Amount Paid of Outstanding Liability by Policy Period Over 12 Month Increments
 Undiscounted
 Required Reserves
 Reserves as of Discounted @
 Policy Period 1/31/2026 3.00% 0 - 12 12 - 24 24 - 36 36 - 48 48 - 60 60 - 72 72 - 84 84 - 96 96 - 108 108 - 120 120+
 3/31/23 - 3/31/24 59,525 54,645 19,048 11,494 7,579 5,132 3,799 2,730 2,340 2,078 1,631 1,326 2,367
 3/31/24 - 3/31/25 52,818 48,926 19,690 10,601 6,397 4,218 2,856 2,114 1,519 1,302 1,157 908 2,056
 3/31/25 - 3/31/26 306,376 285,166 112,095 72,427 38,993 23,530 15,516 10,505 7,777 5,588 4,791 4,255 10,901
 3/31/26 - 3/31/27 475,200 437,409 97,977 138,016
 #REF! 89,176 48,010 28,971 19,104 12,935 9,575 6,880 5,898 18,660
 Total 893,919 826,147 248,810 232,538 142,145 80,890 51,141 34,453 24,571 18,544 14,459 12,387 33,983
 Pro-Rated Total 344,218 319,393 123,575 76,910 43,487 27,158 18,398 12,795 9,745 7,610 6,414 5,454 12,673




PDF Date: 2/19/2026 Prepared by USI Insurance Services Page 5 of 11
 Page | 155 of
 City of Charleston
 Workers' Compensation Comparison to Prior Report

 Report Valued as of 1/31/26 Report Valued as of 3/31/25 Using Losses as of 1/1/25 Increase (Decrease) Since Last Report
 Outstanding
 Selected Liabilities as of Selected Outstanding Limited Selected
  Policy Start Limited Ultimate Loss 01/31/26 incl Limited Ultimate Loss Liabilities as of Incurred Limited Paid Ultimate Loss Outstanding
 Date # of Claims # of Open Incurred Limited Paid (Ltd to Agg) LCF # of Claims # of Open Incurred Limited Paid (Ltd to Agg) 03/31/25 # of Claims # of Open (Ltd to Agg) (Ltd to Agg) (Ltd to Agg) Liabilities
  3/31/2023 72 - 288,886 288,886 343,000 59,525 72 3 341,329 230,418 438,000 228,339 - (3) (52,442) 58,468 (95,000) (168,814)
  3/31/2024 110 2 419,481 392,985 441,000 52,818 68 7 375,710 104,489 459,000 389,962 42 (5) 43,771 288,496 (18,000) (337,145)
  3/31/2025 102 13 309,498 140,476 419,000 306,376 - - - - 476,000 523,600 102 13 309,498 140,476 (57,000) (217,224)
  3/31/2026 - - - - 432,000 475,200 - - - - - - - - - - 432,000 475,200
 Total 284 15 1,017,866 822,347 1,635,000 893,919 140 10 717,039 334,907 1,373,000 1,141,901 144 5 300,827 487,440 262,000 (247,982)

Totals Adjusted for Pro-Rata Years
  3/31/2024 110 2 419,481 392,985 441,000 52,818 68 7 375,710 104,489 387,156 310,934 42 (5) 43,771 288,496 53,844 (258,116)
  3/31/2025 102 13 309,498 140,476 351,271 231,875 102 13 309,498 140,476 351,271 231,875
  3/31/2026 - - - - N/A N/A - - - - - -
 Total 284 15 1,017,866 822,347 1,135,271 344,218 140 10 717,039 334,907 825,156 539,273 144 5 300,827 487,440 310,115 (195,055)




 Prepared by USI Insurance Services Page 6 of 11
 Page | 156 of
 City of Charleston
 Actual vs Expected Change: 01/01/25 to 01/31/26
Workers' Compensation Incurred Change Analysis
 A B C D E F G H I J
 (H / G)
 Prior Limited Prior Limited Current Limited Prior Expected % Current Expected Expected Incurred Actual Incurred Actual minus
 Policy Start Date Ultimate Incurred Incurred Incurred % Incurred Change Change Expected $'s Actual/Expected
 3/31/2023 438,000 341,329 288,886 73.96% 84.32% 38,440 (52,442) (90,882) -136.4%
 3/31/2024 459,000 375,710 419,481 43.10% 75.30% 47,134 43,771 (3,363) 92.9%
 3/31/2025 476,000 - 309,498 0.00% 47.89% 227,969 309,498 81,529 135.8%
 3/31/2026 - - - 0.00% 0.00% - - - 0.0%
Total 1,373,000 717,039 1,017,866 313,543 300,827 (12,716) 95.9%



Workers' Compensation Paid Change Analysis
 A B C D E F G H I J
 (H / G)
 Prior Limited Current Limited Prior Expected % Current Expected Expected Paid Actual Paid Actual minus
 Policy Start Date Ultimate Prior Limited Paid Paid Paid % Paid Change Change Expected $'s Actual/Expected
 3/31/2023 438,000 230,418 288,886 42.72% 62.15% 70,423 58,468 (11,955) 83.0%
 3/31/2024 459,000 104,489 392,985 16.73% 45.11% 120,805 288,496 167,691 238.8%
 3/31/2025 476,000 - 140,476 0.00% 18.73% 89,139 140,476 51,337 157.6%
 3/31/2026 - - - 0.00% 0.00% - - - 0.0%
Total 1,373,000 334,907 822,347 280,367 487,440 207,073 173.9%




pdf Date: 2/19/2026 Prepared by USI Insurance Services Page 7 of 11
 Page | 157 of
 City of Charleston
 Workers' Compensation Ultimate Loss Selections - Losses Limited to Historical Deductible per Occurrence

 A B C D E F G H I J K L M N
 (C x E) (D x F) ((C-D) x G + D) (M x (1-1/E) + C) (M x (1-1/F) + D)
 Incurred Case Reserve BF Incurred BF Paid
  Policy Start Deductible/ Limited Limited Case Reserve Method Paid Method Method Method Method Selected
 Date Retention Incurred Paid Incurred ldf Paid ldf ldf Ultimate Loss Ultimate Loss Ultimate Loss Ultimate Loss Ultimate Loss Expected Loss Ultimate Loss
  3/31/2023 300,000 288,886 288,886 1.186 1.609 1.708 342,619 464,818 288,886 343,000
  3/31/2024 300,000 419,481 392,985 1.328 2.217 1.818 540,292 642,407 441,155 441,000
  3/31/2025 300,000 309,498 140,476 2.088 5.340 2.787 646,232 750,141 611,468 527,827 481,011 419,000 419,000
  3/31/2026 300,000 - - N/A N/A 1.000 N/A N/A N/A N/A N/A 432,000 432,000
 1,017,866 822,347 1,529,143 1,857,366 1,341,509 527,827 481,011 851,000 1,635,000

*Large losses have not been developed beyond the deductible.
*Expected Losses are forecasted based on historical loss rates.




 Prepared by USI Insurance Services Page 8 of 11
 Page | 158 of
 City of Charleston
 Workers' Compensation Loss Forecast - Losses Limited to $300,000 per Occurrence

 A B C D E F G H
 (F / G)

 Policy Start # of Limited Selected Inflated Inflated Severity Loss
 Date Claims Incurred Limited Paid Ultimate Loss Ultimate Loss Payroll (00's) Rate
 3/31/2023 72 288,886 288,886 343,000 390,402 460,594 0.848
 3/31/2024 110 419,481 392,985 441,000 478,408 460,686 1.038
 3/31/2025
 3/31/2026 102 309,498 140,476 419,000 435,928 462,007 0.944
 0.943
 3/31/2026 - - -

 All Years Wtd Avg: 0.943
 5 Year Wtd Avg: NA
 3 Year Wtd Avg: NA
 Loss Rate Selection: There were no All Yrs Excl H/L Straight Avg: #DIV/0!
 significant underlying trends to warrant Selected Loss Rate: 0.943
 deviating from the all year average loss X
 rate. 3/31/26 Proj. Payroll (00's) 458,288

 3/31/26 Projected Losses: 432,000
 Using Lowest Historical Rate: 388,000
 Using Highest Historical Rate: 476,000
 Losses are valued as of 1/31/2026.
 *The 3/31/2025 policy year is based on forecast and has been excluded from the Severity Averages.




pdf Date: 2/19/2026 Prepared by USI Insurance Services Page 9 of 11
 Page | 159 of
 City of Charleston
 Workers' Compensation Losses Equal to or Above $25,000 Since 03/31/23
 (also includes other losses with incurred change >= +/- $25,000 since prior report)
 (also includes smaller open claims with a date of loss prior to 03/31/24)




 Policy Start Date Claim Identifier Net Paid Net Reserves Net Incurred Prior Incurred Incurred Variance
 3/31/2023 2023014373 101,995 0 101,995 135,566 (33,571)
 3/31/2023 2024007306 42,777 0 42,777 34,611 8,166
 3/31/2023 2023016780 35,035 0 35,035 35,029 6
 3/31/2023 2024005930 26,283 0 26,283 44,866 (18,583)
 3/31/2024 2024018164 238,539 0 238,539 248,763 (10,224)
 3/31/2024 2025001422 20,988 25,177 46,165 - 46,165
 3/31/2024 2024009203 36,133 0 36,133 42,001 (5,867)
 3/31/2025 2025019182 29,023 67,227 96,250 - 96,250
 3/31/2025 2025013762 39,401 23,689 63,089 - 63,089
 3/31/2025 2025024853 9,012 37,336 46,348 - 46,348




PDF Date: 2/19/2026 Prepared by USI Insurance Services Page 10 of 11
 Page | 160 of
 City of Charleston
 Encova Collateral Analysis Valued as of 1/31/2026
 Workers' Compensation
 A B C D E F
 (D - E)
 Selected Ultimate Collateral Need
 Policy Start Date Deductible Limited Incurred Loss Limited Paid (includes LCF)
 3/31/2023 300,000 288,886 343,000 288,886 59,525
 3/31/2024 300,000 419,481 441,000 392,985 52,817
 3/31/2025 300,000 309,498 419,000 140,476 306,377
 3/31/2026 300,000 - 432,000 - 475,200
 Workers' Compensation Totals 1,017,866 1,635,000 822,347 893,919

 Grand Totals 1,017,866 1,635,000 822,347 893,919


 Current Collateral Held: 780,000
 Calculations are subject to change based on
 Estimated Paids Until Adjustment: (23,328)
 the financial condition of the company.
 Projected
 Additional Total Required
 90,591 870,591

 With 10% Credit Discount of $ 87,059: 3,532 783,532
 With 15% Credit Discount of $ 130,589: (39,998) 740,002
 With 20% Credit Discount of $ 174,118: (83,527) 696,473




pdf Date: 2/19/2026 Prepared by USI Insurance Services Page 11 of 11
 Page | 161 of
 CLIENT SERVICE & FEE AGREEMENT

This Client Service Agreement (“Agreement”) is made and entered into this 31 day of March 2026
(“Effective Date”), by and between USI Insurance Services LLC (“USI”), and City of Charleston
(“Client”).

WHEREAS, USI is duly licensed to engage in the insurance business for the purposes set forth
herein, and;

WHEREAS, Client desires to engage the services of USI upon the terms and conditions hereinafter
set forth;

NOW THEREFORE, in consideration of the mutual covenants and agreements contained herein,
the parties agree as follows:

1. LINES OF INSURANCE COVERAGE

This Agreement is entered into with respect to the following lines of insurance coverage and for
which Client agrees to retain USI as its Broker of Record:

 Liability and Workers’ Compensation

2. SERVICES

2.1 Client Services: USI agrees to provide to Client the following insurance brokerage
 services:

 Risk Management
  Conduct client meetings to understand and strategize risk management objectives
  Complete risk identification, risk assessment, risk program design, and implementation
 of risk management program
  Conduct exposure analysis
  Analyze current insurance program and make recommendations for program
 enhancements
  Discuss coverage and marketing strategy

 Ongoing
  Develop a service calendar of agreed to touch point meetings during the term
  Negotiate coverage terms, premiums and the placement of coverages with insurers
  Oversee the quality and success in the delivery of all USI services
  Provide day-to-day consulting on servicing of insurance
  Monitor the market place for any new trends, product development and additional
 markets, which may offer enhancements to program
  Review contracts related to insurance requirements
  Review insurance policies for conformity with the insurer’s proposals and obtain
 necessary revisions




 Page | 162 of
  Review the accuracy of each binder, certificate, endorsement, premium audit and other
 documents received from the insurers, and obtain necessary revisions
  Obtain from the insurers and promptly deliver to Client the requested insurance
 policies, endorsements and related documentation within the timeframes of our service
 level agreement
  Prepare certificates of insurance as requested by Client and as appropriate
  Monitor the financial strength of the insurer(s) providing Client’s coverages, and
 inform Client in the event that the A.M. Best rating of such insurer(s) is reduced below
 “A-“
  Assist Client in developing and maintaining the underwriting-related information
 required to obtain insurance coverage, relying on the information provided by Client
 on the understanding that Client shall be responsible for the accuracy of such
 information

 Claims services
  Provide detailed loss data to Client n a periodic basis, based on data from the insurers
  Analyze Client’s loss data to determine trends in causes and frequency, and provide the
 data analysis to Client on a periodic basis
  Monitor the claims services provided by Client’s insurer(s), including assistance with
 claims submissions interpretation of insurance policies
  Attend claims review meetings convened by Client’s insurer(s), as requested by Client
  Analyze reserve amounts allocated for claims, by insurers and notify Client as to
 increases
  Monitor problematic claims regularly and advocate for Client
  Conduct loss control surveys at Client’s facilities as agreed, in writing, by Client and
 USI

2.2 Risk Management Services: USI agrees to provide to Client the following insurance
 brokerage services:

 Risk Management
 o List of Risk Control Services
 USI consultants’ partner with our clients to identify, target, and correct specific
 ergonomics issues and concerns. USI incorporates both engineering and administrative
 controls to reduce workplace risk factors and increase overall productivity. USI assists our
 Client by designing and re-designing projects to create work areas that are best suited to
 the staff and work processes. USI also offers a variety of training programs to educate the
 workforce on ergonomic principles and human factors, combining lecture and hands-on
 activities to maximize adult learning and retention. USI’s philosophy is to use basic
 ergonomic principles to reduce injury, improve the overall work processes, and increase
 productivity. Programs are designed to sustain the improvements made after the consulting
 project has ended.

 o Injury Prevention
 USI’s process is to first identify the primary causes of injury and the areas in which they
 occur. USI targets those high frequency areas and develops customized solutions to
 best address and mitigate losses. USI’s expertise lies in creating programs tailored to
 our Client’s specific concerns using existing protocols and employee and management


 -2-

 Page | 163 of
 involvement to ensure that our programs are fully integrated into the existing culture
 and environment. USI can create customized programs addressing areas such as
 machine guarding, lockout/tagout, hazard communications, NFPA 101 Life Safety,
 manual materials handling, behavior-based safety and preventing slips, trips and falls.

o Safety Management
 USI’s casualty specialists can provide a comprehensive examination of the Client’s
 operational exposures. This evaluation can reveal the strengths and weaknesses of
 existing safety programs, management systems, and operational controls. USI will work
 with the Client’s management team to develop and implement solutions to reduce risk.

o Training and Education
 Safe work practices are the key to success of any loss prevention program. Job safety
 education has been shown to increase not only safety performance, but quality and
 productivity as well. USI has developed management – and employee – oriented safety
 programs for many specific industries. USI maintains a technical resource library of
 the latest codes and applicable standards.

o Fleet Safety
 USI Insurance Services Fleet Services provides Clients with expertise in Department of
 Transportation (DOT) regulations and transportation best practices. USI consultants
 provide up-to-date information on state and federal regulations, provide driver training
 to comply with those regulations, and create customized policies specific to the Client’s
 business. USI’s goal is to provide clients and their drivers with the training and
 information necessary to enhance overall vehicle safety and ensure regulatory
 compliance.

o Property Protection Consulting
 USI assists our Clients in evaluating risk to their assets and determining loss scenarios
 to better enable them to protect and adequately insure their assets. Services include
 benchmarking, analyzing loss experiences, cost-benefit analysis, plan review, code
 dispute, and loss investigations. USI conducts interdependency studies and supply
 chain exposures to contingent business interruption exposures to determine
 vulnerabilities and solutions.

 USI consultants can help the Client systematically identify critical business functions,
 prioritize their impact on the business, and develop cost-effective recovery strategies to
 minimize disruptions to these operations. Our plans address seasonal issues, supply
 chain, vendor and Client agreements, as well as communication protocols. USI can
 also assist Clients with plan maintenance and facilitate testing exercises. USI Business
 Continuity Practice Group is comprised of certified consultants with specific expertise
 in operational recovery, disaster recovery, emergency response, and crisis management.

o Safety Management Seminars
 USI’s Loss Control Consultants (who average more than 20 years’ experience) can
 conduct high insightful and timely seminars with managers and supervisors as our target
 audience. Two of our senior consultants hold teaching degrees and also have Federal
 Certifications as Training Instructors. USI has developed a number of seminar topics
 exclusively for municipality entities. USI will travel to the Client’s location, provide our
 own audio/visual equipment and furnish all instructional materials. Depending on the
 topic, these seminars are usually from one to three hours in length and involve active


 -3-

 Page | 164 of
 audience participation. With adequate advance notice, these seminars can be customized to
 a specific target audience. Note: these seminars are proprietary in nature and the
 intellectual property of USI Insurance Services.

In respect to all Loss Control and Engineering services described above, USI does not offer any
warranty, either express or implied, that such services shall result in either monetary savings or
claim payments by insurers to Client. In addition, Client acknowledges that USI, in performing a
Loss Control analysis, cannot identify or detect every possible hazard, risk or legal violation that
may be present in Client’s operation or premises.

The above-referenced services shall be rendered by USI to Client pursuant to the terms of this
Agreement. Any additional services requested by Client shall be negotiated by the parties under
separate written agreement or amendment.

3. COMPENSATION

USI will be compensated for the services through payment of a fee by Client to USI as outlined in
this Agreement. The Annual fee will be $50,000.00 to be invoiced quarterly:

 03/31/2026 $12,500.00
 07/31/2026 $12,500.00
 10/31/2026 $12,500.00
 01/31/2027 $12,500.00

Invoices are due upon receipt.

Contingent, supplemental, or bonus commissions
It is possible that some of the insurance companies and insurance intermediaries from which USI
obtains coverage may pay it additional incentive commissions, sometimes referred to as
contingent, supplemental, or bonus commissions, which may be based on the total volume of
business we sell for them, and/or the growth rate of that business, retention rate, claims loss ratio,
or other factors considering our entire book of business with an insurance company or intermediary
for a designated period of time. Such additional commissions, if any, would be in addition to any
other compensation USI may receive. At your request, USI will provide you information about the
nature and source of such compensation expected to be received by us.

Miscellaneous sources of compensation
In addition to the foregoing, USI may also receive income from the following sources:

• Interest earned on premiums received from you and forwarded to the insurance company
 through USI’s bank accounts
• Payments from insurance companies to defray the cost of services provided for them,
 including advertising, training, certain employee compensation, and other expenses.
• Vendors and / or service providers

In the event there is a significant change in Client operations which affects the nature and scope
of its insurance requirements, the parties agree to renegotiate USI’s compensation as appropriate.


 -4-

 Page | 165 of
In the absence of any mutual agreement in writing, USI shall be entitled to commission on any
additional coverage added during the term.

4. BROKERAGE INTERMEDIARIES

USI may utilize the services of other intermediaries, such as wholesale brokers, excess and surplus
lines brokers, reinsurance intermediaries and underwriting managers, to assist in the marketing of
Client insurance coverages, when in USI’s professional judgment those services are necessary.
Depending on the circumstances involved, it may be necessary to use an intermediary affiliated
with USI. The compensation of such intermediaries is not included in USI’s compensation under
this Agreement and will be paid by insurers out of paid premiums. The compensation paid to USI’s
affiliates will be disclosed to Client prior to binding any coverage on your behalf.

5. TERM AND TERMINATION

5.1 Term. The term of this Agreement shall commence on 03/31/26 and shall terminate One
 Year thereafter. The term may be extended by mutual written agreement of the parties. In
 the event of termination, USI will assist Client in arranging a smooth transition process.
 However, USI’s obligation and the obligation of its affiliates to provide services to Client
 will cease upon the effective date of termination, unless otherwise agreed in writing.

5.2 Termination. Notwithstanding the term of this Agreement, either party shall have the right
 to terminate this Agreement upon 60 days’ prior notice to the other. In the event of
 termination by the Client prior to expiration, USI’s "annual" compensation will be deemed
 earned according to the following schedule:
  60% at inception
  75% after four months
  100% after seven months

6. ACCURACY OF INFORMATION

USI’s ability to provide Client with the services outlined in paragraph 2 above is conditioned upon
USI’s receipt of accurate and timely information from Client. USI will not independently verify
or authenticate information provided by or on behalf of Client. Client shall be solely responsible
for the accuracy and completeness of such information and other documentation furnished to USI.
7. SURPLUS LINES & REGULATORY CHANGES

In certain cases, placements that USI makes on Client’s behalf may require the payment of surplus
lines taxes and/or fees to state regulators, boards or associations, which Client agrees to pay in
addition to any compensation set forth above. Such taxes will be identified on marketing results
and invoices covering these placements.

8. BOOKS AND RECORDS
Client is entitled to copies of reports prepared by USI hereunder, contracts between Client and its
carriers/administrators to the extent such contracts are in USI’s possession and control, and
communications between USI and Client’s insurance carriers and service providers to the extent


 -5-

 Page | 166 of
such books and records are maintained by USI with regard to its performance under this
Agreement.

9. MISCELLANEOUS
To the extent required by applicable law, USI will implement and maintain reasonable security
procedures and practices appropriate to the nature of the personal information it receives, and
which are designed to help protect such information from unauthorized access, acquisition,
destruction, use, modification, or disclosure.

In order to provide the services identified herein, it may be necessary for USI to receive from
Client, or from a party on your behalf, information of a personal nature that may be protected by
various federal and state privacy or other laws. USI advises Client to consult with its legal counsel
as to how these laws impact you and your employees, Client’s insurance program, our
contemplated engagement and disclosure of information to USI. Client represents that it has the
authority and all rights, authorizations, approvals and consents required to disclose its employees’
and their beneficiaries’ information to USI for USI’s use in performing its services for Client.
Client further represents that USI’s use of this information to perform services does not and will
not violate any privacy notice or other policy issued by Client or any applicable law.

Moreover, because USI is not engaged in the practice of law and the services provided hereunder
are not intended as a substitute for legal advice, USI recommends that Client secure the advice of
competent legal counsel with respect to any legal matters related to any insurance program subject
to this Agreement.

10. ENTIRE AGREEMENT

This Agreement contains the entire understanding of the parties with respect to the subject matter
contained herein, superseding all prior agreements, understandings, and negotiations with respect
to such matters. This Agreement may be modified or otherwise amended and the observance of
any term of this Agreement may be waived only if such modification, amendment, or waiver is in
writing and signed by the party to be charged with same. This Agreement shall be binding upon
and inure to the benefit of the parties’ respective successors. Neither party shall have any liability
for any failure or delay in performance of its obligations under this Agreement because of
circumstances beyond its reasonable control, including, without limitation, acts of God, fires,
floods, earthquakes, acts of war or terrorism, civil disturbances, sabotage, accidents, unusually
severe weather, governmental actions, power failures, computer/network viruses that are not
preventable through generally available retail products, catastrophic hardware failures, or attacks
on its server. The parties further agree that neither party shall have any liability for indirect, special,
punitive, consequential, or incidental damages, including, without limitation, loss of profits.




 -6-

 Page | 167 of
11. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of State of West
Virginia, without regard to its conflict of laws principles.

12. SELECTION OF ISSUING INSURANCE COMPANY

USI has no ownership interest in and is not under common control with the insurance company
that is issuing the lines of insurance coverage described in this Agreement.

13. CONFIDENTIAL INFORMATION
"Confidential Information" shall mean non-public information revealed by or through a party to
this Agreement (a "Disclosing Party") to the other party (a "Receiving Party") including
information traditionally recognized as proprietary trade secrets, and all forms and types of
financial or business information (including customer information), whether tangible or intangible.
Confidential Information shall not include: (a) Confidential Information was in the Receiving
Party's possession prior to the date of the disclosure by Disclosing Party; or (b) such Confidential
Information was obtained by the Receiving Party from a party other than Disclosing Party; or (c)
such Confidential Information becomes generally available to the public, through sources other
than Receiving Party; or (d) such Confidential Information is developed at any time by the
Receiving Party independent of information or materials disclosed by Disclosing Party to the
Receiving Party

Except as may be required by law or legal process, or to provide the services as stated herein
(including but not limited to sharing with carrier partners and service providers), the Receiving
Party agrees not to otherwise use the Confidential Information obtained hereunder in the absence
of written permission received from the Disclosing Party. The Receiving Party further agrees to
destroy or return to Disclosing Party all Confidential Information received hereunder upon written
request therefore, provided Receiving Party may keep a copy to comply with record retention
obligations. Nothing herein shall require either party to delete or destroy Confidential Information
in backup archival systems, provided the parties maintain confidentiality for as long as such
information is maintained.

In the event that the Receiving Party is requested or required to disclose any Confidential
Information, the Receiving Party (if permissible) will provide the Disclosing Party with prompt
notice of such request(s) or requirement(s) so that the Disclosing Party may seek an appropriate
protective order, at its sole cost, or waive compliance by the Receiving Party. Nonetheless,
Receiving Party may disclose such information without liability hereunder, provided, however,
that the Receiving Party shall disclose only that portion of such Confidential Information which it
considers that it is legally required to disclose.




 [Signature Page Follows]



 -7-

 Page | 168 of
IN WITNESS THEREOF, the parties have hereunto set their hands on the date and year first above
written for the purposes set forth in this Agreement:


 USI Insurance Services LLC City of Charleston
 Signature Signature


 Print Name: James Crouse Print Name: Benjamin Mishoe


 Title: WV CL Practice Leader Title: City Manager


 Date Date




 -8-

 Page | 169 of
 Resolution No. 26-028

 Introduced in Council: Adopted by Council:

 March 2, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-028 - Authorizing the Mayor or City Manager to execute the Stadium License,
 2 Lease and Service Agreement First Amendment between the City of Charleston and Charleston
 3 Professional Baseball Company, LLC, as contained in the attached exhibit, relating to the lease
 4 of the baseball stadium located at 601 Morris Street.
 5
 6 Be it Resolved by the Council of the City of Charleston, West Virginia:
 7
 8 The Mayor or City Manager is authorized to execute the Stadium License, Lease and Service
 9 Agreement First Amendment between the City of Charleston and Charleston Professional
10 Baseball Company, LLC, as contained in the attached exhibit, relating to the lease of the
11 baseball stadium located at 601 Morris Street.




 Page | 170 of
Page | 171 of
Page | 172 of
Page | 173 of
Page | 174 of
 Resolution No. 26-029

 Introduced in Council: Adopted by Council:

 March 2, 2026

 Introduced by: Referred to:

 Joseph Jenkins Finance


 1 Resolution No. 26-029 - Authorizing the Mayor or City Manager to enter into one or more
 2 agreements with the Regional Intergovernmental Council (“RIC”) to administer various
 3 economic and engineering studies for improvements to the Patrick Street Corridor, and to
 4 administer the City’s Complete Streets Network study for city-wide bicycle planning and
 5 infrastructure improvements, wherein the City will agree to provide $100,000.00 in matching
 6 funds to the RIC to facilitate a total of $650,000.00 in the various projects as further outlined in
 7 the attached Exhibit.
 8
 9 Be it Resolved by the Council of the City of Charleston, West Virginia:
10
11 The Mayor or City Manager is authorized to enter into one or more agreements with the
12 Regional Intergovernmental Council (“RIC”) to administer various economic and engineering
13 studies for improvements to the Patrick Street Corridor, and to administer the City’s Complete
14 Streets Network study for city-wide bicycle planning and infrastructure improvements, wherein
15 the City will agree to provide $100,000.00 in matching funds to the RIC to facilitate a total of
16 $650,000.00 in the various projects as further outlined in the attached Exhibit.




 Page | 175 of
Patrick Street Partnership: Integrated Planning
Program
City of Charleston & Regional Intergovernmental Council (RIC)



1. Program Overview
The Patrick Street Partnership is a coordinated, multi-phase planning initiative focused on
improving transportation safety, multimodal connectivity, and long-term development
outcomes along the Patrick Street corridor and surrounding North Charleston area.
The program is intentionally structured as three integrated but distinct planning efforts.
This approach allows each study to be funded through the most appropriate federal
planning program while maintaining a unified vision, shared technical foundation, and
clear implementation pathway.



2. Program Goals
 • Improve safety and functionality of the Patrick Street corridor for all users
 • Strengthen bicycle and pedestrian connections between downtown Charleston and
 North Charleston
 • Align transportation investments with adopted land use and development goals
 • Coordinate planning with anticipated Patrick Street Bridge replacement
 • Position the City and region for future state and federal implementation funding


3. Project #1: Patrick Street Area Road Realignment Study
Funding: $300,000 – Surface Transportation Block Grant (STBG – Planning)
Local Match: - City of Charleston: 20% - Federal share: 80%

Purpose
Evaluate existing roadway conditions and develop planning-level recommendations for
realigning and reconfiguring streets along the Patrick Street corridor to improve safety,
operations, and multimodal accommodation.

Key Elements
 • Existing conditions review, including roadway layouts, traffic volumes, and safety
 performance




 Page | 176 of
 • Crash analysis with emphasis on vulnerable road users
 • Review of prior studies by RIC, WVDOH, the City of Charleston, and other relevant
 partners
 • Review of the WVDOH Vulnerable Road User (VRU) Safety Study
 • Evaluation of opportunities to return select one-way street segments to two-way
 operation
 • Development of conceptual street layouts and safety-focused recommendations
 • Integration of bicycle and pedestrian recommendations from related planning
 efforts
 • Follow-up refinement based on Patrick Street Bridge replacement concepts and
 related land use planning

Outcome
A coordinated set of planning-level roadway recommendations to guide future design,
funding, and implementation decisions.



4. Project #2: Patrick Street Bike and Pedestrian Study
Funding: $125,000 – Carbon Reduction Program (CRP)
Local Match: - City of Charleston: 20% - Federal share: 80%
Coordination Note: This study will be conducted in close coordination with the Road
Realignment Study and may be bundled under a single consultant contract, with costs
invoiced separately by funding source.

Purpose
Identify implementable strategies to extend the Kanawha Boulevard bike path to key North
Charleston destinations and improve bicycle and pedestrian safety when crossing the
Patrick Street Bridge and Norfolk Southern railroad corridor.

Key Elements
 • Assessment of existing bicycle and pedestrian conditions and constraints
 • Evaluation of options to extend active transportation connections to:
 o North Charleston Community Center
 o Orchard Manor housing development
 • Analysis of safe bicycle and pedestrian crossing alternatives at:
 o Patrick Street Bridge
 o Norfolk Southern railroad corridor
 • Emphasis on practical, on-street and innovative solutions where appropriate




 Page | 177 of
 • Follow-up refinement based on bridge replacement concepts and land use
 development opportunities

Outcome
A set of feasible, safety-focused bicycle and pedestrian recommendations that support
Carbon Reduction Program goals and future capital investment.



5. Project #3: Patrick Street Land Use and Development
Improvement Study
Funding: $100,000 – RIC Metropolitan Planning (PL) Funds
Local / State Match: - City of Charleston: 10% - WVDOH MPO PL support: 10% - Federal
share: 80%
Anticipated Start: FY 2028 (July 1, 2027)

Purpose
Translate transportation recommendations into a coordinated land use and development
framework that supports community goals and guides future growth along the Patrick
Street corridor and surrounding North Charleston area.

Key Elements
 • Review of the Charleston Comprehensive Plan and other relevant land use,
 redevelopment, and corridor plans
 • Incorporation of community and public outreach input from the transportation
 studies
 • Identification of reinvestment, redevelopment, and infill opportunity areas
 • Alignment of land use concepts with roadway, bicycle, pedestrian, and bridge
 recommendations
 • Identification of transportation needs and coordination strategies to support
 desired development patterns

Outcome
A policy-level framework to help the City proactively manage growth and align
transportation investments with long-term community objectives.



6. Project Administration and Coordination
Total Set-Aside: $25,000 (across all projects)




 Page | 178 of
 • Joint RIC and City of Charleston staff project administration and management
 • Covers consultant coordination, interagency review, reporting, and funding
 compliance
 • Ensures consistency and alignment across roadway, active transportation, and
 land use planning efforts


7. Addendum: Complete Streets Network Expansion Planning
Funding: $100,000 – RIC Metropolitan Planning (PL) Funds
Local / State Match: - City of Charleston: 0% - Federal share: 100%
Anticipated Start: FY 2027 (July 1, 2026)
As part of the City of Charleston’s provision of local match for the Patrick Street
Partnership, the Regional Intergovernmental Council (RIC), in close coordination with the
City, will conduct an additional planning effort focused on expanding the City’s Complete
Streets network.
This planning effort will: - Build on and extend existing investments in the Capital
Connector and West Side Boulevard bicycle lanes - Identify opportunities to improve and
develop new connectivity between existing bicycle, pedestrian, and multimodal facilities -
Support the development of a more continuous, citywide Complete Streets network,
including expanded bicycle and pedestrian accessibility - Reinforce long-term safety,
accessibility, and mobility goals consistent with adopted City and regional plans
This work will be conducted as a coordinated planning activity alongside the Patrick Street
studies to ensure corridor-level investments align with broader citywide multimodal
objectives.



8. Program Summary
The Patrick Street Partnership represents a strategic, fiscally responsible approach to
corridor planning that integrates roadway operations, active transportation, and land use
planning. By aligning funding sources, coordinating study scopes, and leveraging local
match commitments, the City of Charleston and RIC are positioning the Patrick Street
corridor for successful future implementation and investment.




 Page | 179 of

MINUTES
 FINANCE COMMITTEE MEETING
 6:30 P.M., MARCH 2, 2026
 AV ROOM #308, CITY HALL


Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to
order at 6:00 p.m., March 2, 2026.

A silent roll was taken by the Clerk and a quorum was established. The following committee
members were present:

Joseph Jenkins, Chair
Brent Burton, Vice Chair
Becky Ceperley
Mary Beth Hoover
Larry Moore
Chad Robinson
Shawn Taylor

Absent:


Other Councilmembers present:
Shannon Snodgrass
Beth Kerns
Chelsea Steelhammer
Joe Solomon
Frank Annie
Harper Gardner
Caitlin Cook



 I. DISCUSSION:

 a. Approval of Previous Minutes - Councilmember Burton asked for unanimous consent
to dispense with the reading of the minutes for the February 17, 2026 meeting and that they be
approved as distributed. There were no objections, and the minutes were approved.

 b. Budget Presentation – Introduced by Mayor Goodwin, Finance Director Andy Wood
 explained the FY2027 General Fund Budget

 1
 II. RESOLUTIONS:

 a. Resolution No. 26-024 – Authorizing the Mayor or City Manager to purchase a new Ford
 F250 Crew Cab for the Charleston Fire Department from Thornhill Auto Group in the
 amount of $49,335.00, to replace safety officer vehicle, pursuant to a competitively bid
 statewide contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase a new Ford F250 Crew Cab
 for the Charleston Fire Department from Thornhill Auto Group in the amount of
 $49,335.00, to replace safety officer vehicle, pursuant to a competitively bid statewide
 contract.


City Manager Ben Mishoe added that the purchase is scheduled and budgeted for.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-024 approved.




 2
 b. Resolution No. 26-025 – Authorizing the Mayor or City Manager to purchase a total of
 sixteen GETAC S410 laptops for the Charleston Police Department Mobile Data
 Terminals from Brooks Network Services, LLC in the amount of $2,679.00 each, for a
 total price of $42,864.00, to furnish new fleet vehicles, where the price was determined
 pursuant to a competitively sourced Sourcewell contract.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized to purchase a total of sixteen GETAC S410
 laptops for the Charleston Police Department Mobile Data Terminals from Brooks
 Network Services, LLC in the amount of $2,679.00 each, for a total price of $42,864.00,
 to furnish new fleet vehicles, where the price was determined pursuant to a
 competitively sourced Sourcewell contract.


Mishoe added that the terminals will be for the new fleet vehicles.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-025 approved.




 3
 c. Resolution No. 26-026 – Authorizing the Mayor or City Manager, subject to final review
 by the
 City Attorney, to renew its contracts with the West Virginia Counties Group Self
 Insurance Risk
 Pool, Inc., DBA West Virginia Communities Risk Pool, at a price of $1,181,783 for the
 City’s Risk
 Management and Property, Casualty, and Cyber Insurance coverage and including all
 Third
 Party Administrator (TPA) Services for those lines of coverage for the period March 31,
 2026
 through March 31, 2027, in accordance with the costs and coverages in Exhibit A.
 Underinsured motorists coverage is specifically rejected. Uninsured motorists coverage
 with statutory minimum limits of $25,000/$50,000/$25,000 is accepted only.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized, subject to final review by the
 City Attorney, to renew its contracts with the West Virginia Counties Group Self
 Insurance Risk
 Pool, Inc., DBA West Virginia Communities Risk Pool, at a price of $1,181,783 for the
 City’s Risk
 Management and Property, Casualty, and Cyber Insurance coverage and including all
 Third
 Party Administrator (TPA) Services for those lines of coverage for the period March 31,
 2026
 through March 31, 2027, in accordance with the costs and coverages in Exhibit A.
 Underinsured motorists coverage is specifically rejected. Uninsured motorists coverage
 with statutory minimum limits of $25,000/$50,000/$25,000 is accepted only.


Mishoe added that the resolution would renew the City’s insurance contract with the West
Virginia Counties Group Self Insurance Risk Pool. He added that it is for the City’s Property and
Casualty and Cyber Insurance coverage. It also covers Third Party Administrator services. It
represents an approximate 6.12% increase from last year.

Councilmember Jenkins abstained from voting as he serves on the Board of BRIM.

Councilmember Burton abstained from voting as he works for an insurance company.

Councilmember Hoover moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Committee Member Ceperley declared
Resolution No. 26-026 approved.



 4
d. Resolution No. 26-027 – Authorizing the Mayor or City Manager to renew its contract
 with Encova Insurance for workers’ compensation insurance coverage for a premium of
 $271,461, including surcharges, and with an additional claims handling charge of 10% of
 paid claims, as detailed in Exhibit A: Provided, That this contract does not include any
 commission to the City’s broker of record, USI Insurance Services LLC;

 Authorizing the Mayor or City Manager to renew its contract with USI Insurance Services
 LLC
 (“USI”) for insurance broker, risk management, and loss control services related to the
 City’s
 property, liability, and workers’ compensation insurance coverages for one year at a
 cost of $50,000 as detailed in Exhibit A; and

 Authorizing the Mayor or City Manager to renew its contract with the West Virginia
 Counties
 Group Self Insurance Risk Pool, Inc, D/B/A West Virginia Communities Risk Pool
 (“WVCorp”), for
 Third Party Administration (TPA) services related to legacy claims incurred while the City
 was
 self-insured for workers’ compensation at a fee not to exceed $15,000.

 This procurement is based on the results of a competitive insurance quote review
 process and
 the Memorandum of Understanding among the City, USI, and WVCorp entered into
 under
 Resolution No. 617-22.

 The effective dates of the policies/contracts above will be from March 31, 2026 through
 March
 31, 2027.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 That the Mayor or City Manager is authorized (1) to renew its contract with Encova
 Insurance
 for workers’ compensation insurance coverage for a premium of $271,461, including
 surcharges, and with an additional claims handling charge of 10% of paid claims, and
 authorizing leaving the WV self-insurance system, as detailed in Exhibit A: Provided,
 That this
 contract does not include any commission to the City’s broker of record, USI Insurance
 Services
 LLC; (2) to renew its contract with USI Insurance Services LLC for insurance broker, risk
 management, and loss control services related to the City’s property, liability, and
 workers’

 5
 compensation insurance coverages for one year at a cost of $50,000 as detailed in
 Exhibit A; and
 (3) to renew its contract with the West Virginia Counties Group Self Insurance Risk Pool,
 Inc,
 D/B/A West Virginia Communities Risk Pool, for Third Party Administration (TPA)
 services
 related to legacy claims incurred while the City was self-insured for workers’
 compensation at a
 fee not to exceed $15,000, all to be effective from March 31, 2026 through March 31,
 2027.


Mishoe added that the resolution renews coverage for the City’s Worker Compensation
coverage, adding that there is a slight decrease in premium costs from last year.

Councilmember Jenkins abstained from voting as he serves on the Board of BRIM.

Councilmember Burton abstained from voting as he works for an insurance company.

From the audience, Councilmember Gardner confirmed with Wood that there are only
approximately 8 legacy claims, but they are expected to be long term.

From the audience, Councilmember Snodgrass confirmed with Mishoe that any of the current
renewals were not put out for a bid.

Councilmember Hoover moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Committee Member Ceperley declared
Resolution No. 26-027 approved.




 6
 e. Resolution No. 26-028 – Authorizing the Mayor or City Manager to execute the Stadium
 License, Lease and Service Agreement First Amendment between the City of Charleston
 and Charleston Professional Baseball Company, LLC, as contained in the attached
 exhibit, relating to the lease of the baseball stadium located at 601 Morris Street.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 The Mayor or City Manager is authorized to execute the Stadium License, Lease and
 Service Agreement First Amendment between the City of Charleston and Charleston
 Professional Baseball Company, LLC, as contained in the attached exhibit, relating to the
 lease of the baseball stadium located at 601 Morris Street.


Mishoe added that the resolution would allow the City to extend the current Stadium lease for
one year with an option for an additional renewal under the same conditions.

Councilmember Jenkins confirmed that the lease would really be extended through the end of
the year and not for a literal year.

From the audience Councilmember Kerns confirmed with Mishoe that the contract is a flat rate
rent agreement that is not dependent on ticker sales, alcohol sales, etc.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-028 approved.




 7
 f. Resolution No. 26-029 – Authorizing the Mayor or City Manager to enter into one or
 more agreements with the Regional Intergovernmental Council (“RIC”) to administer
 various economic and engineering studies for improvements to the Patrick Street
 Corridor, and to administer the City’s Complete Streets Network study for city-wide
 bicycle planning and infrastructure improvements, wherein the City will agree to
 provide $100,000.00 in matching funds to the RIC to facilitate a total of $650,000.00 in
 the various projects as further outlined in the attached Exhibit.

 Be it Resolved by the Council of the City of Charleston, West Virginia:

 The Mayor or City Manager is authorized to enter into one or more agreements with the
 Regional Intergovernmental Council (“RIC”) to administer various economic and
 engineering studies for improvements to the Patrick Street Corridor, and to administer
 the City’s Complete Streets Network study for city-wide bicycle planning and
 infrastructure improvements, wherein the City will agree to provide $100,000.00 in
 matching funds to the RIC to facilitate a total of $650,000.00 in the various projects as
 further outlined in the attached Exhibit.


Mishoe added that the agreement to study Patrick Street regarding traffic design,
bicycle/pedestrian access, etc. It will also study long-term land use and economic development
ideas for that corridor. It will also facilitate a city-wide bicycle plan.

Councilmember Jenkins confirmed with Jeff Mace from the Regional Intergovernmental Council
that RIC will spend $100,000 of their funding for the bicycle study, there is a $90,000 match to
$360,000 of Federal money for a Planning and Environmental Linkage Study to give to the DOH
to bundle with the Bridge Replacement Project. The next fiscal year after this, they will budget
$100,000 with the City’s match for a land-use transportation study for the Partick Street Area.
He added that that it will probably take 2.5 years, but the City will get 3 studies.

Councilmember Jenkins asked what new information this would provide given that the City
already has a comprehensive bike plan. Mayor Goodwin replied that the study was beneficial as
they were planning the Capital Connector Project. Mace added that concept of Best Practices
has changed significantly since 2016.

Councilmember Burton moved to approve the Resolution. With members present recorded
thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No.
26-029 approved.




Councilmember Burton motioned to adjourn the meeting.
Meeting adjourned.

 8