Committee of the Whole — Aurora, IL
Date: 2017-10-03

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 October 03, 2017
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 19, 2017

 17-00890
 Approval of the Tuesday, September 19, 2017 Committee of the Whole Meeting
 Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, September 28, 2017 and
 Reviewed the Following Items:
 17-00519 An Ordinance Approving a Revision to the Eola Venture I Plan Description on 2.66
 Acres for Property located at 245 N Eola Rd being south of Diehl Road and east
 of Eola Road
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00520 An Ordinance Granting a Special Use Permit for a Telecommunications Facility
 (4211) Use on the Property located at 245 N Eola Rd being south of Diehl Road
 and east of Eola Road
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00521 A Resolution Approving a Revision to a portion of the Preliminary Plan and Plat
 Property located at 245 N Eola Rd being south of Diehl Road and east of Eola
 Road
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00814 A Resolution Approving a Waiver of Final Plan Requirements for Lot 2 of the Eola
 Crossing Subdivision, Located at the southeast corner of Eola Road and
 Hafenrichter Road, for a Parking Facilities, Non-Residential (4170) Use .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final October 3, 2017


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, September 26, 2017 and Reviewed the
 Following Items:
 17-00760 A Resolution to approve a Professional Service contract with Robert Half for
 technology staff augmentation for the Information Technology Division .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00833 A Resolution authorizing the execution of a memorandum of understanding
 between the City of Aurora, Kane County and the City of Elgin; the participation in
 the 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) program; and
 the use of the City of Aurora's portion toward the Aurora Police Department
 equipment purchase. (Public Hearing at City Council on October 10, 2017.)
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00860 A Resolution to accept professional services for the Division of MVPS
 Enforcement from Parking Revenue Recovery Services, Inc .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00862 A Resolution to accept a grant award from the Department of Homeland Security
 for the FY 2016 CCTA program to prepare communities for Complex Coordinated
 Terrorist Attacks Grant Program for a total amount of $1,373,809.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00865 An Ordinance for the Establishment of a Special Service Area Number #191 East
 Aurora Fresenius Medical Care 810 North Farnsworth Avenue, Kane County,
 Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00867 An Ordinance for the Establishment of a Special Service Area Number #192
 O'Reilly's Auto Parts 1435 East New York Street, Kane County, Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00878 A Resolution to Extend an Agreement with Communities in Schools of Aurora
 (CIS) to serve as Third Party Administrator (TPA) for Youth Development
 Programs for the 2017-2018 School Year in the amount not to exceed $90,000
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00881 A Resolution to Reject All Bids for the Orchard Road Separation Barrier Repair
 project.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final October 3, 2017


 17-00882 A Resolution to accept a bid from Superior Excavating Company, PO Box 575,
 Channahon, IL 60447 for the 2 N. Broadway (Ward 2) Vault Infill Project in the
 amount of $204,290.00 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00885 A Resolution to authorize the expenditure of up to $600,000 for conversion of
 2,070 existing lighting fixtures to LED utilizing the bids accepted on March 21,
 2017 for the 2017/2018 Electrical Materials and Supplies for the Electrical
 Division.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Governmental Operations Committee Met On Tuesday, September 26, 2017 and
 Reviewed the Following Items:
 17-00679 A Parking Study for N. Sumner Avenue at the intersection of Fenton Street. Ward
 7, Alderman Hart-Burns.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00720 A Parking Study for Liberty Street east of Farnsworth Avenue. Ward 7, Alderman
 Hart-Burns.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00861 The Fox Valley Park District is requesting permission to close Blackhawk from
 Galena to New York on Wednesday, October 18, 2017 from 2:00 to 6:00 pm for
 the Blackhawk Park Opening .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00879 A Traffic Study for the N. Fordham Avenue and Charles Street intersection. Ward
 4, Alderman Donnell.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00886 Tag Day: Request for Charitable Solicitation Campaign permits by the Girls
 Scouts of Northern Illinois for their door-to-door Fall Product Sales October 2,
 2017 to October 22, 2017.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 17-00887 Tag Day: Request for Charitable Solicitation Campaign permits by the Girl Scouts
 of Northern Illinois for their door-to-door Annual Cookie Sale January 5, 2018 to
 March 19, 2018.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)




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Committee of the Whole Agenda - Final October 3, 2017


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, September
 25, 2017 and Reviewed the Following Items:
 17-00877 A Resolution Awarding the 2019 Overlay Sanitary Sewer Televising contract to
 Visu-Sewer of Illinois, LLC of Bridgeview, Illinois, in the amount of one hundred
 ninety thousand, nine hundred and ninety dollars and zero cents ($190,990.00) .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 17-00880 A Resolution allowing the Director of Purchasing to approve Change Order 1 to
 the Contract with Brandt Excavating for the Morningside Drive Water Main
 Replacement Project.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 October 03, 2017
 5:00 PM




 ROLL CALL

 Mayor Irvin called the Committee of the Whole meeting to order at 5:04 P.M.
 and the roll was called.
 Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman
 Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, and
 Mayor Richard Irvin
 Absent 1 - Alderman Bob O'Connor


 MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 19, 2017

 17-00890
 Approval of the Tuesday, September 19, 2017 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman,
 that this agenda item be approved and filed. The motion carried by voice vote.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, September 28, 2017 and
 Reviewed the Following Items:



 A motion was made by Alderman Hart-Burns, seconded by Alderman Garza, to
 allow speakers to address members of the City Council. The motion carried by
 voice vote.

 David Silverman, attorney from Ancel Glink representing CyrusOne spoke
 regarding their opposition to Items 17-00519, 17-00520, and 17-00521 presently.

 17-00519 An Ordinance Approving a Revision to the Eola Venture I Plan

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Committee of the Whole Meeting Minutes - Final October 3, 2017

 Description on 2.66 Acres for Property located at 245 N Eola Rd being
 south of Diehl Road and east of Eola Road
 Stephane Phifer, Director of planning and Zoning spoke regarding Items 17-00519,
 17-00520 and 17-00521.
 Richard Williams, attorney from Griffin Williams representing Scientel Solutions, and
 Nelson Santos, President of Scientel Solutions, spoke regarding the proposed project.
 This Ordinance was (HELD)


 17-00520 An Ordinance Granting a Special Use Permit for a Telecommunications
 Facility (4211) Use on the Property located at 245 N Eola Rd being south
 of Diehl Road and east of Eola Road
 Stephane Phifer, Director of planning and Zoning spoke regarding Items 17-00519,
 17-00520 and 17-00521.
 Richard Williams, attorney from Griffin Williams representing Scientel Solutions, and
 President of Scientel Solutions, Nelson Santos spoke regarding the proposed project.
 This Ordinance was (HELD)


 17-00521 A Resolution Approving a Revision to a portion of the Preliminary Plan
 and Plat Property located at 245 N Eola Rd being south of Diehl Road
 and east of Eola Road
 Stephane Phifer, Director of planning and Zoning spoke regarding Items 17-00519,
 17-00520 and 17-00521.
 Richard Williams, attorney from Griffin Williams representing Scientel Solutions, and
 President of Scientel Solutions, Nelson Santos spoke regarding the proposed project.
 This Resolution was (HELD)


 17-00814 A Resolution Approving a Waiver of Final Plan Requirements for Lot 2 of
 the Eola Crossing Subdivision, Located at the southeast corner of Eola
 Road and Hafenrichter Road, for a Parking Facilities, Non-Residential
 (4170) Use.
 Andrew Uttan and Matt Brolley from V3, and Steve Broadwell, City Planner were
 present to answer questions regarding the proposal.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-315


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, September 26, 2017 and Reviewed the
 Following Items:

 17-00760 A Resolution to approve a Professional Service contract with Robert Half
 for technology staff augmentation for the Information Technology Division .


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Committee of the Whole Meeting Minutes - Final October 3, 2017


 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-314


 17-00833 A Resolution authorizing the execution of a memorandum of
 understanding between the City of Aurora, Kane County and the City of
 Elgin; the participation in the 2017 Edward Byrne Memorial Justice
 Assistance Grant (JAG) program; and the use of the City of Aurora's
 portion toward the Aurora Police Department equipment purchase.
 (Public Hearing at City Council on October 10, 2017.)
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-326


 17-00860 A Resolution to accept professional services for the Division of MVPS
 Enforcement from Parking Revenue Recovery Services, Inc .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-316


 17-00862 A Resolution to accept a grant award from the Department of Homeland
 Security for the FY 2016 CCTA program to prepare communities for
 Complex Coordinated Terrorist Attacks Grant Program for a total amount
 of $1,373,809.00.
 Joe Jones, Emergency Management Coordinator, and Lt. Rick Robertson, Aurora
 Police Department spoke regarding the application and the intent for the use of the
 grant funds.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-317


 17-00865 An Ordinance for the Establishment of a Special Service Area Number
 #191 East Aurora Fresenius Medical Care 810 North Farnsworth
 Avenue, Kane County, Illinois.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O17-069


 17-00867 An Ordinance for the Establishment of a Special Service Area Number
 #192 O'Reilly's Auto Parts 1435 East New York Street, Kane County,
 Illinois.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O17-070


 17-00878 A Resolution to Extend an Agreement with Communities in Schools of
 Aurora (CIS) to serve as Third Party Administrator (TPA) for Youth
 Development Programs for the 2017-2018 School Year in the amount not
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Committee of the Whole Meeting Minutes - Final October 3, 2017

 to exceed $90,000
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-319


 17-00881 A Resolution to Reject All Bids for the Orchard Road Separation Barrier
 Repair project.
 Ken Scroth, Director of Public Works, spoke and answered questions regarding the
 item.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-321




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Committee of the Whole Meeting Minutes - Final October 3, 2017



 17-00882 A Resolution to accept a bid from Superior Excavating Company, PO
 Box 575, Channahon, IL 60447 for the 2 N. Broadway (Ward 2) Vault Infill
 Project in the amount of $204,290.00 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-322


 17-00885 A Resolution to authorize the expenditure of up to $600,000 for
 conversion of 2,070 existing lighting fixtures to LED utilizing the bids
 accepted on March 21, 2017 for the 2017/2018 Electrical Materials and
 Supplies for the Electrical Division .
 Ken Schroth, Public of Director Works, spoke regarding the item

 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-323


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Governmental Operations Committee Met On Tuesday, September 26, 2017 and
 Reviewed the Following Items:

 17-00679 A Parking Study for N. Sumner Avenue at the intersection of Fenton
 Street. Ward 7, Alderman Hart-Burns.
 (INFORMATION ONLY)


 17-00720 A Parking Study for Liberty Street east of Farnsworth Avenue. Ward 7,
 Alderman Hart-Burns.
 (INFORMATION ONLY)


 17-00861 The Fox Valley Park District is requesting permission to close Blackhawk
 from Galena to New York on Wednesday, October 18, 2017 from 2:00 to
 6:00 pm for the Blackhawk Park Opening .
 (INFORMATION ONLY)


 17-00879 A Traffic Study for the N. Fordham Avenue and Charles Street
 intersection. Ward 4, Alderman Donnell.
 (INFORMATION ONLY)


 17-00886 Tag Day: Request for Charitable Solicitation Campaign permits by the
 Girls Scouts of Northern Illinois for their door-to-door Fall Product Sales
 October 2, 2017 to October 22, 2017.


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Committee of the Whole Meeting Minutes - Final October 3, 2017


 (INFORMATION ONLY)




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Committee of the Whole Meeting Minutes - Final October 3, 2017



 17-00887 Tag Day: Request for Charitable Solicitation Campaign permits by the
 Girl Scouts of Northern Illinois for their door-to-door Annual Cookie Sale
 January 5, 2018 to March 19, 2018.
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday, September
 25, 2017 and Reviewed the Following Items:

 17-00877 A Resolution Awarding the 2019 Overlay Sanitary Sewer Televising
 contract to Visu-Sewer of Illinois, LLC of Bridgeview, Illinois, in the
 amount of one hundred ninety thousand, nine hundred and ninety dollars
 and zero cents ($190,990.00) .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-318


 17-00880 A Resolution allowing the Director of Purchasing to approve Change
 Order 1 to the Contract with Brandt Excavating for the Morningside Drive
 Water Main Replacement Project .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R17-320


 MAYOR’S REPORT

 Mayor Irvin announced the Special Needs Resource Fair occuring on Saturday,
 October 14, 2017 at the Vaughn Center from 10 A.M. until 2 P.M.

 ALDERMAN'S CORNER

 There was no Alderman Report from a specific ward. The Wards reported the following
 upcoming events: Ward 1 - St. Joe's Octoberfest this weekend; Ward 8 - MercyFest
 on October 5-8 and Diwali Festival of Lights on October 14th; Ward 7 - Our Youth and
 Family Resource Fair on October 19; At-Large - Community Job Fair on October 6th at
 Prisco.

 CLOSED SESSION

 A motion was made by Alderman Hart-Burns, seconded by Alderman Bugg, to
 move into Closed Session. The motion carried.




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Committee of the Whole Meeting Minutes - Final October 3, 2017


 Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns,
 Alderman Mervine, Alderman Bugg, Alderman Lofchie and Alderman
 Jenkins

 ADJOURN

 A motion was made by Alderman Hart-Burns , seconded by Alderman Garza,
 that this meeting be adjourned at the conclusion of the Closed Session. The
 motion carried by voice vote. The public portion of the meeting ended at 5:47
 P.M. and the closed session portion of the meeting began at 5:53 P.M. and
 ended at 6:19 P.M.



 Submitted
 by:____________________________________________________________
 Wendy McCambridge, City Clerk




City of Aurora Page 8