Committee of the Whole — Aurora, IL
Date: 2015-10-06

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 October 06, 2015
 5:00 PM


 CALL TO ORDER

 ROLL CALL

 APPROVAL OF MINUTES

 15-00864 Approval of the Tuesday, September 15, 2015 Committee of the Whole
 Meeting Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Rescheduled the September 24, 2015
 Meeting and Met On September 23rd 2015 and Reviewed the Following Items:
 15-00642 An Ordinance Granting a Special Use Permit for a Special Purpose
 Recreational Institution Use on the Lot 3A-4 of Eola Crossing 3rd Resubdivision
 located at 2300 S. Eola Road, Aurora, Illinois, 60503
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00749 An Ordinance Granting a Special Use for Educational Services (6100) with a
 Final Plan for West Aurora School District 129 Freeman Elementary located at
 153 S. Randall Road
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00751 An Ordinance Granting a Special Use Permit for Educational Services Use with
 a Final Plan for West Aurora School Dist. 129 Jefferson Middle at 1151 Plum
 Street
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00752 An Ordinance Granting a Special Use Permit for Educational Services Use with
 a Final Plan for West Aurora School District 129 McCleery Elementary at 1002
 W. Illinois Avenue
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final October 6, 2015


 15-00786 An Ordinance Approving a Text Amendment to Ordinance Number 3100, being
 the Aurora Zoning Ordinance to modify certain portions being Section 3.3.
 Definitions, Section 4.3. Special Use & Structures, Section 6.6-4. Use
 Regulations, Sec. 19.2 Adoption, and Table One: Use Categories
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 PLANNING & DEVELOPMENT AND FINANCE COMMITTEES
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development and Finance Committees met at a Special Joint
 Meeting following by a Special Meeting by the Planning & Development
 Committee on September 24th 2015 and Reviewed the Following Items:
 15-00869 A Resolution Approving a Development Agreement for a HOME Program
 LoanBetween the City of Aurora and VeriGreen Development, LLC (DBA
 Aurora St. Charles Senior Living L.P., LLC) for a Senior Housing Development
 in the City of Aurora.
 FINANCE COMMITTEE RECOMMENDED: APPROVAL 3-0
 NO VOTE WAS TAKEN BY THE PLANNING & DEVELOPMENT COMMITTEE

 15-00837 A Resolution Authorizing Annual Action Plan Substantial Amendments (2014 -
 #6) and (2015 - #2) to Reflect Funding Re/Allocations for the HOME Investment
 Partnerships Act (HOME) Programs and Application to the U.S. Department of
 Housing and Urban Development's (HUD) Section 108 Loan Guarantee
 Program.
 COMMITTEES DISCUSSED THE ITEM, NO VOTE WAS TAKEN IN JOINT SESSION.
 DURING THE SPECIAL PLANNING AND DEVELOPMENT COMMITTEE MEETING
 THE COMMITTEE RECOMMENDED: 2-0 APPROVAL

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On September 22, 2015 and Reviewed the Following
 Items:
 15-00819 A Resolution authorizing approval of a multi-year renewal of the agreement with
 Verizon for cell phone and cellular data services for the City of Aurora, Illinois.
 Approximate annual cost to the City not to exceed $25 0,000
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00820 A Resolution Rescinding Resolution R14-321 and Authorizing the Execution of
 a Revised Hotel Occupancy Tax Rebate Agreement with Midwest Management
 II, Inc., for the Property Located at 111 North Broadway
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00838 A Resolution Authorizing the Second Amendment to the Master Agreement
 with OnLight Aurora.
 COMMITTEE RECOMMENDED: APPROVAL- 2; ABSTAIN-1
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Committee of the Whole Agenda - Final October 6, 2015


 15-00847 A Resolution ratifying Route 25 Train Station security camera repairs in an
 amount not to exceed $29,606.00, and approving Advent Systems, Inc. as the
 City of Aurora's preferred Genetec System implementation and support
 provider.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00851 A Resolution Authorizing the purchase of bulk rock salt in the amount of $64.72
 per ton from Cargill Incorporated Salt Division, North Olmsted, Ohio through the
 State of Illinois Joint Purchasing Agreement .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00860 An Ordinance Consenting to the Assignment of a Land Lease at the Aurora
 Municipal Airport between the City of Aurora and Synergy Property Holdings
 LLC to MacNeil Real Estate Holdings, LLC.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00866 An Ordinance Authorizing the Purchase of Real Estate Located at 64 - 66 N.
 LaSalle St., Aurora, Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00867 A Resolution Approving a Professional Services Agreement with Dr. Kathryn
 Birkett in support of Aurora's Pathways to Prosperity initiative .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On September 22, 2015 and
 Reviewed the Following Items:
 15-00709 A Resolution approving the issuance of a Carnival License to Windy City
 Amusement, Inc. / Fox Valley United Way for a carnival to be held at the
 Northgate Plaza on October 16-18, 2015.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00829 A Resolution establishing the maximum number of Class N City of Aurora liquor
 licenses (unofficially related to application from: Nothing But Winers, Inc, dba
 Nothing But Winers located at 1515 Butterfield Road, Suite 111, Aurora,
 Illinois).
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00794 A Traffic Study for the intersection of Church Road and Church Road. Ward 1,
 Alderman Bohman.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)




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Committee of the Whole Agenda - Final October 6, 2015


 15-00796 A Traffic Study for N. Commonwealth Avenue in the 800 block. Ward 6,
 Alderman Saville.
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 15-00799 A Traffic Study for Beau Ridge Drive in the 1400 block. Ward 6, Alderman
 Saville.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 15-00800 A Parking Study for Forest Avenue in the 300 block. Ward 1, Alderman
 Bohman.
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 15-00801 A Parking Study for Blackburn Court. Ward 9, Alderman Bugg.

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 15-00824 Aurora East High School Homecoming Parade Using 5th Ave, Smith St., 4th
 Ave., and Union St. on Wednesday September 30, 2015 from 3:30pm to
 4:30pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00849 World Relief Organization request permission to raise funds from October 3 to
 October 8, 2015 in the neighborhoods surrounding Aurora University. Funds will
 be used for household items for newly arriving refugee families being resettled
 in the Aurora Community.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00853 Request for Charitable Solicitation Campaign permits by the Girl Scouts of
 Greater Chicago and Northwest Indiana for their door-to-door Fall Product Sale,
 October 1, 2015 to October 25, 2015 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00854 Request for Charitable Solicitation Campaign permits by the Girl Scouts of
 Greater Chicago and Northwest Indiana for their door-to-door Girl Scout Cookie
 sale, January 1, 2016 to January 26, 2016 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00855 Request for Charitable Solicitation Campaign permits by the National
 Association of Letter Carriers for the Fill the Satchel for Muscular Dystrophy
 fund raiser to be held Sunday, October 4, 2015 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 15-00871 Request for Charitable Solicitation Campaign permits by the Girl Scouts of
 Northern Illinois for their door-to-door Fall Product Sale, October 9, 2015 to
 October 23, 2015.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)




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Committee of the Whole Agenda - Final October 6, 2015



 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Building Gounds & Infrastructure Committee Met On September 21, 2015
 and have no items to report. :
 PRESENTATION

 15-00569 An informational presentation on the Chicago Metropolitan Agency Local
 Technical Assistance Program grant to amend the Seize the Future Master
 Plan for Downtown to incorporate walkability and art and culture elements.

 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 15-00895 A Resolution Appointing Adrienne Coleman and Willie Mayes and reappointing
 Marc Dale, Jr. and Cynthia Miller to the Aurora African American Heritage
 Advisory Board.

 CLOSED SESSION

 ADJOURN




City of Aurora Page 5 Printed on 10/2/2015

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 October 06, 2015
 5:00 PM




 CALL TO ORDER

 The Mayor called the Committee of the Whole Meeting to order at 5:10 P.M.


 ROLL CALL

 Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl
 Franco, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward
 Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman
 Bob O'Connor
 Absent 1 - Alderman Scheketa Hart-Burns


 APPROVAL OF MINUTES

 15-00864 Approval of the Tuesday, September 15, 2015 Committee of the
 Whole Meeting Minutes .
 A motion was made by Alderman Franco , seconded by Alderman Mervine, that
 this agenda item be approved and filed. The motion carried by voice vote.


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Rescheduled the September 24, 2015
 Meeting and Met On September 23rd 2015 and Reviewed the Following Items:

 15-00642 An Ordinance Granting a Special Use Permit for a Special Purpose
 Recreational Institution Use on the Lot 3A-4 of Eola Crossing 3rd
 Resubdivision located at 2300 S. Eola Road, Aurora, Illinois, 60503
 Ed Sieben, Zoning Administrator, remarked that the petitioner is putting in additional
 parking and the landscaping issues have been discussed and resolved.

 PLACED ON CONSENT AGENDA

 Enactment No: O15-061



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Committee of the Whole Meeting Minutes - Final October 6, 2015

 15-00749 An Ordinance Granting a Special Use for Educational Services (6100)
 with a Final Plan for West Aurora School District 129 Freeman
 Elementary located at 153 S. Randall Road
 Ed Sieben, Zoning Administrator, introduced Superintendent Dr. Craig who spoke
 briefly on items 15-00749, 15-00751 and 15-00752 regarding the plans School
 District 129 has for improvements at Freeman, Jefferson and McCleary Schools.

 PLACED ON CONSENT AGENDA

 Enactment No: O15-063


 15-00751 An Ordinance Granting a Special Use Permit for Educational Services
 Use with a Final Plan for West Aurora School Dist. 129 Jefferson
 Middle at 1151 Plum Street
 PLACED ON CONSENT AGENDA

 Enactment No: O15-064


 15-00752 An Ordinance Granting a Special Use Permit for Educational Services
 Use with a Final Plan for West Aurora School District 129 McCleery
 Elementary at 1002 W. Illinois Avenue
 PLACED ON CONSENT AGENDA

 Enactment No: O15-065


 15-00786 An Ordinance Approving a Text Amendment to Ordinance Number
 3100, being the Aurora Zoning Ordinance to modify certain portions
 being Section 3.3. Definitions, Section 4.3. Special Use & Structures,
 Section 6.6-4. Use Regulations, Sec. 19.2 Adoption, and Table One:
 Use Categories
 Ed Sieben, Zoning Administrator, spoke briefly regarding the corrections to the
 Zoning Ordinance changes to add Pawn Shops to the Alternative Financial
 Institutions and to add Educational Services to the Park and Recreation district
 category.
 PLACED ON CONSENT AGENDA

 Enactment No: O15-062


 REPORT OF THE
 PLANNING & DEVELOPMENT AND FINANCE COMMITTEES
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development and Finance Committees met at a Special Joint
 Meeting following by a Special Meeting by the Planning & Development
 Committee on September 24th 2015 and Reviewed the Following Items:

 15-00869 A Resolution Approving a Development Agreement for a HOME
 Program Loan Between the City of Aurora and VeriGreen
 Development, LLC (DBA Aurora St. Charles Senior Living L.P.) for a

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Committee of the Whole Meeting Minutes - Final October 6, 2015

 Senior Housing Development in the City of Aurora .
 City Staff members Amy Munro (Development Coordinator), Rick Guzman (Assistant
 Chief of Staff) and Carie Anne Ergo (Chief Management Officer) spoke and answered
 questions regarding a proposed development agreement for a project that will be
 funded in part by a HOME Development Agreement. The project would be to
 rehabilitate the former St. Charles Hospital building on New York Streetbuild to
 become a senior housing development. The HOME Investment Partnership Act funds
 would be used as a loan of $500,000 to VeriGreen Development, LLC.

 David Block, VeriGreen Development, LLC presented an overview of the project for
 building 60 units of senior housing at the historic building. The reconstrction project is
 anticipated to have a completion date of December 2016 to be able to utilize tax
 incentives available through the RiverEdge Tax Credit and other financing
 opportunities.

 PLACED ON UNFINISHED BUSINESS

 Enactment No: R15-287


 15-00837 A Resolution Authorizing Annual Action Plan Substantial Amendments
 (2014 - #6) and (2015 - #2) to Reflect Funding Re/Allocations for the
 HOME Investment Partnerships Act (HOME) Programs and
 Application to the U.S. Department of Housing and Urban
 Development's (HUD) Section 108 Loan Guarantee Program .
 PLACED ON UNFINISHED BUSINESS

 Enactment No: R15-286


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On September 22, 2015 and Reviewed the Following
 Items:

 15-00819 A Resolution authorizing approval of a an annual renewal of the
 agreement with Verizon for cell phone and cellular data services for
 the City of Aurora, Illinois. Approximate annual cost to the City not to
 exceed $250,000
 Ted Beck, Chief Information Officer, spoke briefly that this contract will be for one
 year at the existing rate.
 PLACED ON CONSENT AGENDA

 Enactment No: R15-279


 15-00820 A Resolution Rescinding Resolution R14-321 and Authorizing the
 Execution of a Revised Hotel Occupancy Tax Rebate Agreement with
 Midwest Management II, Inc., for the Property Located at 111 North
 Broadway
 Carie Anne Ergo, Cheif Management Officer, spoke briefly regarding the revised

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Committee of the Whole Meeting Minutes - Final October 6, 2015

 Hotel Occupancy Tax Incentive Agreement. Rocky Pintozzi owner of the property
 was also present.

 PLACED ON CONSENT AGENDA

 Enactment No: R15-280


 15-00838 A Resolution Authorizing the Revised Master Agreement with OnLight
 Aurora.
 Alderman Mervine alerted the City Council Members that he is on the board at
 OnLight Aurora and stated he would abstain from the discussion and vote on this
 item.

 Carie Anne Ergo, Chief Management Officer, spoke regarding the agreement
 between OnLight Aurora and the City of Aurora regarding the use of the City's fiber
 optic network. The second amendment will incorporate language changes initially
 approved by City Council on August 27, 2013 and make additional modifications to
 existing terms of the agreement.
 PLACED ON CONSENT AGENDA

 Enactment No: R15-282


 15-00847 A Resolution ratifying Route 25 Train Station security camera repairs
 in an amount not to exceed $29,606.00, and approving Advent
 Systems, Inc. as the City of Aurora's preferred Genetec System
 implementation and support provider.
 Ted Beck, Chief Information Officer, and Carie Anne Ergo, Chief Management
 Officer, spoke briefly and answered questions regarding the camera system at the
 Route 25 Train Station. It is recommended that the camera system be replaced
 instead of repaired.
 PLACED ON CONSENT AGENDA

 Enactment No: R15-283


 15-00851 A Resolution Authorizing the purchase of bulk rock salt in the amount
 of $64.72 per ton from Cargill Incorporated Salt Division, North
 Olmsted, Ohio through the State of Illinois Joint Purchasing
 Agreement.
 PLACED ON CONSENT AGENDA

 Enactment No: R15-284


 15-00860 An Ordinance Consenting to the Assignment of a Land Lease at the
 Aurora Municipal Airport between the City of Aurora and Synergy
 Property Holdings LLC to MacNeil Real Estate Holdings, LLC.
 Bob Aumont, Attorney for McNeill Real Estate Holdings LLC, was present at the
 meeting and spoke briefly regarding the request to reassign the land lease to his
 client from Synergy Property Holdings, LLC to be able to expand use at the Aurora
 Municipal Airport.
 PLACED ON CONSENT AGENDA


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Committee of the Whole Meeting Minutes - Final October 6, 2015

 Enactment No: O15-066


 15-00866 An Ordinance Authorizing the Purchase of Real Estate Located at 64 -
 66 N. LaSalle St., Aurora, Illinois.
 PLACED ON CONSENT AGENDA

 Enactment No: O15-067


 15-00867 A Resolution Approving a Professional Services Agreement with Dr.
 Kathryn Birkett in support of Aurora's Pathways to Prosperity initiative .
 PLACED ON CONSENT AGENDA

 Enactment No: R15-285


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On September 22, 2015 and
 Reviewed the Following Items:

 15-00709 A Resolution approving the issuance of a Carnival License to Windy
 City Amusement, Inc. / Fox Valley United Way for a carnival to be held
 at the Northgate Plaza on October 16-18, 2015.
 PLACED ON CONSENT AGENDA

 Enactment No: R15-278


 15-00829 A Resolution establishing the maximum number of Class N City of
 Aurora liquor licenses (unofficially related to application from: Nothing
 But Winers, Inc, dba Nothing But Winers located at 1515 Butterfield
 Road, Suite 111, Aurora, Illinois) .
 Janice Burdett, owner of Nothing But Winers, spoke briefly regarding her new
 business.
 PLACED ON CONSENT AGENDA

 Enactment No: R15-281


 15-00794 A Traffic Study for the intersection of Church Road and Church Road.
 Ward 1, Alderman Bohman.
 INFORMATION ONLY


 15-00796 A Traffic Study for N. Commonwealth Avenue in the 800 block. Ward
 6, Alderman Saville.
 INFORMATION ONLY


 15-00799 A Traffic Study for Beau Ridge Drive in the 1400 block. Ward 6,

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Committee of the Whole Meeting Minutes - Final October 6, 2015

 Alderman Saville.
 INFORMATION ONLY


 15-00800 A Parking Study for Forest Avenue in the 300 block. Ward 1,
 Alderman Bohman.
 INFORMATION ONLY


 15-00801 A Parking Study for Blackburn Court. Ward 9, Alderman Bugg.

 INFORMATION ONLY


 15-00824 Aurora East High School Homecoming Parade Using 5th Ave, Smith
 St., 4th Ave., and Union St. on Wednesday September 30, 2015 from
 3:30pm to 4:30pm.
 INFORMATION ONLY


 15-00849 World Relief Organization request permission to raise funds from
 October 3 to October 8, 2015 in the neighborhoods surrounding
 Aurora University. Funds will be used for household items for newly
 arriving refugee families being resettled in the Aurora Community .
 INFORMATION ONLY


 15-00853 Request for Charitable Solicitation Campaign permits by the Girl
 Scouts of Greater Chicago and Northwest Indiana for their
 door-to-door Fall Product Sale, October 1, 2015 to October 25, 2015 .
 INFORMATION ONLY


 15-00854 Request for Charitable Solicitation Campaign permits by the Girl
 Scouts of Greater Chicago and Northwest Indiana for their
 door-to-door Girl Scout Cookie sale, January 1, 2016 to January 26,
 2016.
 INFORMATION ONLY


 15-00855 Request for Charitable Solicitation Campaign permits by the National
 Association of Letter Carriers for the Fill the Satchel for Muscular
 Dystrophy fund raiser to be held Sunday, October 4, 2015 .
 INFORMATION ONLY


 15-00871 Request for Charitable Solicitation Campaign permits by the Girl
 Scouts of Northern Illinois for their door-to-door Fall Product Sale,
 October 9, 2015 to October 23, 2015.
 INFORMATION ONLY




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Committee of the Whole Meeting Minutes - Final October 6, 2015

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Building Gounds & Infrastructure Committee Met On September 21, 2015
 and have no items to report. :

 PRESENTATION

 15-00569 An informational presentation on the Chicago Metropolitan Agency
 Local Technical Assistance Program grant to amend the Seize the
 Future Master Plan for Downtown to incorporate walkability and art
 and culture elements.
 Stephane Phifer, Director of Planning and Zonig, explained that the City of Aurora
 has received a grant for Local Technical Assistance through the Chicago
 Metropolitan Agency of Local Planning (CMAP). As a grant recipient the City of
 Aurora will receive technical assistance from the Chicago Metropolitan Agency Local
 Planning (CMAP) to prepare City staff to review the Downtown Aurora Plan and
 incorporate walkability and art and culture elements. Trevor Dick from CMAP spoke
 regarding the types of assistance and tools typically provided on this type of project
 to assist City Staff to incorporate improvements into the downtown area plan.

 INFORMATION ONLY


 MAYOR’S REPORT

 Mayor Weisner spoke briefly regarding the results of the Jeff Awards. The Paramount
 Theatre won 5 awards.

 MAYORAL APPOINTMENTS

 15-00895 A Resolution Appointing Adrienne Coleman and Willie Mayes and
 reappointing Marc Dale, Jr. and Cynthia Miller to the Aurora African
 American Heritage Advisory Board .
 This Resolution was referred to the City Council.

 Enactment No: R15-277


 ADJOURN

 A motion was made by Alderman Mervine, seconded by Alderman Irvin to
 adjourn the meeting. The motion carried by a vioce vote. The meeting was
 adjourned at 6:03 P.M.




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