Committee of the Whole — Aurora, IL
Date: 2020-03-03

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 March 03, 2020
 4:00 PM

 Time is changed to 4:00 p.m. for this meeting only


 ROLL CALL

 MINUTES OF THE MEETING OF TUESDAY, FEBRUARY 18, 2020 COMMITTEE OF THE
 WHOLE
 20-0130 Approval of the Tuesday, February 18, 2020 Committee of the Whole Minutes.

 PUBLIC COMMENT

 PRESENTATIONS

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Building, Zoning and Economic Development Committee Met On Wednesday,
 February 26, 2020 and Reviewed the Following Items:
 20-0070 An Ordinance Vacating a Portion of Dedicated Public Right of Way for Seminary
 Avenue located east of S. Lincoln Avenue and west of S. 4th Street, in Kane
 County, Aurora Illinois
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 20-0072 An Ordinance Vacating Easements on the Property located at east of Lincoln
 Avenue and west of 4th Street, in Kane County, Aurora Illinois
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 20-0071 A Resolution Approving the Final Plat for C.W. Bardwell Subdivision located at
 550 S. Lincoln Avenue
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 20-0074 A Resolution Approving the Final Plat Bardwell Community Subdivision located
 along Weston Avenue and Seminary Avenue between S. Lincoln Avenue and S.
 4th Street
 COMMITTEE RECOMMENDED: APPROVAL 4-0



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Committee of the Whole Agenda - Final March 3, 2020


 20-0075 A Resolution Approving a Final Plan for Bardwell Community Subdivision located
 along Weston Avenue and Seminary Avenue between S. Lincoln Avenue and S.
 4th Street
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 20-0115 A Resolution Accepting Dedication of Right-of-Way for 1531 East New York
 Street, located at the Southwest Corner of East New York Street and Edgewood
 Avenue.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Thursday, February 27, 2020 and Reviewed the
 Following Items:
 20-0051 A Resolution authorizing Trane U.S. Inc. to upgrade the automated building control
 system at the City of Aurora Police Headquarters for $76,523.00.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 20-0126 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 NES Environmental, 195 Industry Drive, Frankfort, IL 60448 in the amount of
 $48,600 for Asbestos and Lead Paint Abatement at five single family residences
 on Bilter Road.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 20-0133 A Resolution authorizing the Chief Financial Officer to repay the Line of Credit
 issued with Fifth Third Bank and Old Second Bank up to $3.0 million in 2020 in
 three equal installments on or before April 1, 2020, July 1, 2020, and October 1,
 2020 as provided for in the 2020 Approved Gaming Fund Budget.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Public Health, Safety and Transportation Committee Met On Tuesday, February 25,
 2020 and Reviewed the Following Items:
 20-0139 A Resolution authorizing the City of Aurora Police Department to provide funding
 to Lexipol for Policy Manual updates and maintenance.
 COMMITTEE RECOMMENDED: APPROVAL 4-0




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Committee of the Whole Agenda - Final March 3, 2020


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Infrastructure & Technology Committee Met On Monday, February 24, 2020 and
 Reviewed the Following Items:
 19-1162 A Resolution authorizing the Director of Purchasing to sign the sub-agreement with
 Koloni Inc. for City of Aurora's Bike Share Program.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0099 A Resolution accepting the improvements and maintenance security for Cyrus One
 - PH I Building Expansion - 2905 Diehl Rd..
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0105 A Resolution Authorizing a Contract with Trotter and Associates, Inc., to provide
 construction engineering services for various underground utility improvement
 projects during the 2020 construction season, in an amount not to exceed
 $225,455.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0106 A Resolution approving Reduction No. 1 for Scientel Solutions - 2001 N. Eola Rd.

 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On Tuesday, February 18,
 2020 and Reviewed the Following Items:
 20-0002 A Resolution authorizing the 2020 Ward neighborhood Cleanup Program for
 Wards 1, 2, 3, 5, 6, 7, 9, and 10 and Shred Events for Wards 4, 5, 6, 8, 9, and 10.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0026 A Resolution Authorizing Ward 10 Residential Grant Program

 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0031 A Resolution Reappointing Celia Rodriguez to the Aurora Veterans Advisory
 Council.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0065 A Resolution Appointing Robert Shemansky to the Building Code Board of
 Appeals.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0095 An Ordinance amending Chapter 29, Article IX - Cannabis and Drug
 Paraphernalia Violations.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 5-0



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Committee of the Whole Agenda - Final March 3, 2020


 20-0116 A Resolution authorizing department heads to enter into student internship
 agreements with local educational institutions for the purpose of accepting unpaid,
 volunteer student interns, subject to review and approval by the Corporation
 Counsel and the Director of Human Resources.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 MAYOR’S REPORT

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 4 Printed on 3/2/2020

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 March 03, 2020
 4:00 PM


 Time is changed to 4:00 p.m. for this meeting only


 ROLL CALL

 Mayor Irvin called the meeting to order at 4:03 p.m. and the roll was called.

 Present 12 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman
 Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg,
 Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob
 O'Connor, and Mayor Richard Irvin
 Absent 1 - Alderman Mike Saville


 MINUTES OF THE MEETING OF TUESDAY, FEBRUARY 18, 2020 COMMITTEE OF THE
 WHOLE

 20-0130 Approval of the Tuesday, February 18, 2020 Committee of the Whole
 Minutes.
 A motion was made by Alderman Hart-Burns and seconded by Alderman
 Franco to approve the minutes as presented. The motion carried by voice
 vote.

 PUBLIC COMMENT

 No members of the public wished to address Council.


 PRESENTATIONS

 There were no Presentations.


 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Building, Zoning and Economic Development Committee Met On Wednesday,
 February 26, 2020 and Reviewed the Following Items:


City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final March 3, 2020



 20-0070 An Ordinance Vacating a Portion of Dedicated Public Right of Way for
 Seminary Avenue located east of S. Lincoln Avenue and west of S. 4th
 Street, in Kane County, Aurora Illinois
 (PLACED ON CONSENT AGENDA)

 Alderman Mesiacos abstained from discussion regarding this item.

 Enactment No: O20-016


 20-0072 An Ordinance Vacating Easements on the Property located at east of
 Lincoln Avenue and west of 4th Street, in Kane County, Aurora Illinois
 Tracy Vacek, Senior Planner - City of Aurora Planning and Zoning Division, answered
 questions regarding this item.

 Ken Schroth, Director of Public Works - City of Aurora, answered questions regarding
 this item.

 (PLACED ON CONSENT AGENDA)

 Alderman Mesiacos abstained from discussion regarding this item.

 Enactment No: O20-017


 20-0071 A Resolution Approving the Final Plat for C.W. Bardwell Subdivision
 located at 550 S. Lincoln Avenue
 (PLACED ON CONSENT AGENDA)

 Alderman Mesiacos abstained from discussion regarding this item.

 Enactment No: R20-053


 20-0074 A Resolution Approving the Final Plat Bardwell Community Subdivision
 located along Weston Avenue and Seminary Avenue between S. Lincoln
 Avenue and S. 4th Street
 (PLACED ON CONSENT AGENDA)

 Alderman Mesiacos abstained from discussion regarding this item.

 Enactment No: R20-054


 20-0075 A Resolution Approving a Final Plan for Bardwell Community Subdivision
 located along Weston Avenue and Seminary Avenue between S. Lincoln
 Avenue and S. 4th Street
 (PLACED ON CONSENT AGENDA)

 Alderman Mesiacos abstained from discussion regarding this item.

 Enactment No: R20-055


 20-0115 A Resolution Accepting Dedication of Right-of-Way for 1531 East New

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Committee of the Whole Meeting Minutes - Final March 3, 2020

 York Street, located at the Southwest Corner of East New York Street
 and Edgewood Avenue.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-059


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Thursday, February 27, 2020 and Reviewed the
 Following Items:

 20-0051 A Resolution authorizing Trane U.S. Inc. to upgrade the automated
 building control system at the City of Aurora Police Headquarters for
 $76,523.00.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-052


 20-0126 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with NES Environmental, 195 Industry Drive, Frankfort, IL
 60448 in the amount of $48,600 for Asbestos and Lead Paint Abatement
 at five single family residences on Bilter Road.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-061


 20-0133 A Resolution authorizing the Chief Financial Officer to repay the Line of
 Credit issued with Fifth Third Bank and Old Second Bank up to $3.0
 million in 2020 in three equal installments on or before April 1, 2020, July
 1, 2020, and October 1, 2020 as provided for in the 2020 Approved
 Gaming Fund Budget.
 Marty Lyons, Chief Financial Officer - City of Aurora, spoke briefly regarding this item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-062


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Public Health, Safety and Transportation Committee Met On Tuesday, February 25,
 2020 and Reviewed the Following Items:

 20-0139 A Resolution authorizing the City of Aurora Police Department to provide

City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final March 3, 2020

 funding to Lexipol for Policy Manual updates and maintenance.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-063




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Committee of the Whole Meeting Minutes - Final March 3, 2020



 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Infrastructure & Technology Committee Met On Monday, February 24, 2020 and
 Reviewed the Following Items:

 19-1162 A Resolution authorizing the Director of Purchasing to sign the
 sub-agreement with Koloni Inc. for City of Aurora's Bike Share Program.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-049


 20-0099 A Resolution accepting the improvements and maintenance security for
 Cyrus One - PH I Building Expansion - 2905 Diehl Rd..
 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-056


 20-0105 A Resolution Authorizing a Contract with Trotter and Associates, Inc., to
 provide construction engineering services for various underground utility
 improvement projects during the 2020 construction season, in an amount
 not to exceed $225,455.00.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-057


 20-0106 A Resolution approving Reduction No. 1 for Scientel Solutions - 2001 N.
 Eola Rd.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-058


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On Tuesday, February 18,
 2020 and Reviewed the Following Items:

 20-0002 A Resolution authorizing the 2020 Ward neighborhood Cleanup Program
 for Wards 1, 2, 3, 5, 6, 7, 9, and 10 and Shred Events for Wards 4, 5, 6,
 8, 9, and 10.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-050


 20-0026 A Resolution Authorizing Ward 10 Residential Grant Program

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Committee of the Whole Meeting Minutes - Final March 3, 2020


 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-051


 20-0031 A Resolution Reappointing Celia Rodriguez to the Aurora Veterans
 Advisory Council.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-047


 20-0065 A Resolution Appointing Robert Shemansky to the Building Code Board
 of Appeals.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-048


 20-0095 An Ordinance amending Chapter 29, Article IX - Cannabis and Drug
 Paraphernalia Violations.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O20-018


 20-0116 A Resolution authorizing department heads to enter into student
 internship agreements with local educational institutions for the purpose
 of accepting unpaid, volunteer student interns, subject to review and
 approval by the Corporation Counsel and the Director of Human
 Resources.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R20-060


 MAYOR’S REPORT


 ALDERMAN'S CORNER


 CLOSED SESSION

 There was no need for a Closed Session.


 ADJOURN

 A motion was made by Alderman Hart-Burns and seconded by Alderman Garza
 to adjourn the meeting. The motion carried by voice vote and the meeting
 adjourned at 4:14 p.m.

 Submitted by:



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Committee of the Whole Meeting Minutes - Final March 3, 2020



 _________________________________________
 Jennifer Stallings - City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 7