Committee of the Whole — Aurora, IL
Date: 2019-04-16

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final-revised
 Tuesday
 April 16, 2019
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETINGS OF TUESDAY, MARCH 19, 2019 AND TUESDAY, APRIL
 2, 2019
 19-0230 Approval of the Tuesday, March 19, 2019 Committee of the Whole Meeting
 Minutes.

 19-0281 Approval of the Tuesday, April 2, 2019 Committee of the Whole Meeting Minutes .

 PUBLIC COMMENT

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, April 11, 2019 and
 Reviewed the Following Items:
 19-0202 A Resolution Approving the Final Plat for Cervantes Subdivision located at 594 5th
 Avenue
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 Planning & Development Committee Resolution

 19-0184 A Resolution Approving the Final Plat for Triggs Addition, Lots 6-8, Block 2,
 Located at 361 Cleveland Avenue (Long Supply, Inc. - 19-0184 /
 AU21/3-19.009-Fsd/V - SB - Ward 4)
 FINAL / APPEALABLE




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Committee of the Whole Agenda - Final-revised April 16, 2019


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, April 9, 2019 and Reviewed the Following
 Items:
 19-0151 A Resolution Authorizing the Sale of Obsolete and Surplus Property .

 COMMITTEE RECOMMENDED: APPROVAL 3-0

 19-0232 A resolution authorizing the Director of Purchasing to enter into an agreement with
 LJ Morse Construction Company, 128 S. Broadway, Aurora, IL 60505 in the
 amount of $103,460 for New Carpentry required as part of the renovation of the
 2nd Floor Bridge within the Development Services Center located at 77 S.
 Broadway.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 19-0250 A Resolution the Acceptance of Bid Pricing from Beary Landscape Management,
 Lockport, IL for the Mowing Landscape Maintenance for the Property Standards
 Division (Bid 19-07) for a Two Year Contract with a one year optional extension.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 19-0257 A Resolution the Acceptance of Bid Pricing from Cleanslate Chicago, LLC for
 Mowing/Weed Maintenance of Private Property Violations under the direction of
 the Property Standards Division .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 19-0265 A Resolution requesting approval to procure professional services for IT Risk
 Assessment, development of National Institute of Standards and Technology
 (NIST) 800-53-1 Policies and Incident Response Plan to heighten the security of
 the information systems and critical infrastructure used within the City of Aurora
 government. Total amount will not exceed $86 ,000.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, April 9, 2019 and Reviewed
 the Following Items:
 19-0126 A Resolution authorizing an extended hour of sale and consumption of alcoholic
 liquor for Liquor License classifications A, B, E and F on Sunday, May 5, 2019
 only, upon approval by the Local Liquor Control Commissioner .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final-revised April 16, 2019


 19-0280 A Resolution Approving a Law Enforcement Mutual Aid Agreement between the
 City of Aurora and the City of Naperville .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 19-0225 Parking Studies for Marigold Court, Buttercup Court, Goldenrod Court and
 Sunflower Court, Ward 5, Alderman Franco.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 19-0252 Special Events Report Out for April and May
 COMMITTEE RECOMMENDED: (INFORMATION ONLY)

 19-0273 Information Only: 14th Annual Ice Cream Social Sunday, August 11, 2019 1:00 to
 5:00 pm at McCarty Park 350 E Galena Blvd
 (INFORMATION ONLY)

 19-0274 Information Only: Alderman Juany Garza's meet the Easter Bunny and Easter Egg
 Hunt at McCarty Park 350 E Galena Blvd Sunday, April 21, 2019 from 12 (Noon)
 to 1:00 pm.
 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, April 8, 2019
 and Reviewed the Following Items:
 19-0248 A Resolution Authorizing a Contract with Superior Excavating, Co., 424 San
 Carlos Road, Minooka, IL 60447 in the amount of one hundred twenty-five
 thousand, three hundred seventy -six dollars and zero cents ($125 ,376.00) for the
 2019 Sanitary Sewer Spot Repair project .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 19-0249 A Resolution Authorizing a Contract with Superior Excavating Co., in the amount of
 two hundred and seventy thousand, three hundred and sixty -four dollars and zero
 cents ($270,364.00) for the Commonwealth Avenue Street Sewer Separation
 project located in Ward 4 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final-revised April 16, 2019


 REPORT OF THE
 SPECIAL ORDINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Special Ordinance Committee Met On Wednesday, April 10, 2019 and Reviewed
 the Following Items:
 19-0015 An Ordinance amending Chapter 2, Article III, Division 2 of the Code of the City of
 Aurora pertaining to the ethical standards of the City's officers and employees and
 creating Chapter 15 of the Code of the City of Aurora restating and amplifying
 those standards.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 19-0148 An Ordinance Amending Articles I through V of Chapter 29 of the City Code .

 COMMITTEE RECOMMENDED: APPROVAL 5-0

 18-1070 An Ordinance Amending Chapter 25 Entitled "Licenses, Permits and
 Miscellaneous Business Regulations" of the Aurora Code of Ordinances to
 establish an Aurora Business Registration Program.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 MAYOR’S REPORT

 MAYORAL APPOINTMENTS

 19-0311 A Resolution Appointing Zayra Gonzales to the Aurora Hispanic Heritage Advisory
 Board.

 STAFF PRESENTATION

 19-0319 Aldermanic staff report on Aldermen orientation and onboarding .

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 4 Printed on 4/15/2019
Committee of the Whole Agenda - Final-revised April 16, 2019


 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 5 Printed on 4/15/2019

City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 April 16, 2019
 5:00 PM




 ROLL CALL

 Mayor Irvin called the Committee of the Whole to order at 5:07 P.M. and the
 roll was called.
 Present 10 - Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco,
 Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Edward
 Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob
 O'Connor, and Mayor Richard Irvin
 Absent 1 - Alderman Juany Garza


 MINUTES OF THE MEETINGS OF TUESDAY, MARCH 19, 2019 AND TUESDAY, APRIL
 2, 2019

 19-0230 Approval of the Tuesday, March 19, 2019 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Mervine, seconded by Alderman Franco, that
 the minutes be approved and filed. The motion carried by voice vote.

 19-0281 Approval of the Tuesday, April 2, 2019 Committee of the Whole Meeting
 Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Jenkins,
 that the minutes be approved and filed. The motion carried by voice vote.

 PUBLIC COMMENT

 After Clerk McCambridge provided the rules of public comment the following
 addressed members of the Committee of the Whole:

 Todd Von Ohlen, City of Lights Ukelele Festival, spoke against the new rules
 regarding special events and the relationship between the City of Aurora and
 the Fox Valley Music Foundation.

 There were no further speakers.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final April 16, 2019



 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, April 11, 2019 and
 Reviewed the Following Items:

 19-0202 A Resolution Approving the Final Plat for Cervantes Subdivision located
 at 594 5th Avenue
 (PLACED ON CONSENT AGENDA)

 Enactment No: R19-118


 Planning & Development Committee Resolution

 19-0184 A Resolution Approving the Final Plat for Triggs Addition, Lots 6-8, Block
 2, Located at 361 Cleveland Avenue (Long Supply, Inc. - 19-0184 /
 AU21/3-19.009-Fsd/V - SB - Ward 4)
 This P&D Resolution was finalized (appealable)

 Enactment No: PDFNL19-003


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, April 9, 2019 and Reviewed the Following
 Items:

 19-0151 A Resolution Authorizing the Sale of Obsolete and Surplus Property .

 (PLACED ON CONSENT AGENDA)

 Enactment No: R19-117


 19-0232 A resolution authorizing the Director of Purchasing to enter into an
 agreement with LJ Morse Construction Company, 128 S. Broadway,
 Aurora, IL 60505 in the amount of $103,460 for New Carpentry required
 as part of the renovation of the 2nd Floor Bridge within the Development
 Services Center located at 77 S. Broadway.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R19-119


 19-0250 A Resolution the Acceptance of Bid Pricing from Beary Landscape
 Management, Lockport, IL for the Mowing Landscape Maintenance for

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Committee of the Whole Meeting Minutes - Final April 16, 2019

 the Property Standards Division (Bid 19-07) for a Two Year Contract with
 a one year optional extension.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R19-122


 19-0257 A Resolution the Acceptance of Bid Pricing from Cleanslate Chicago,
 LLC for Mowing/Weed Maintenance of Private Property Violations under
 the direction of the Property Standards Division .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R19-123


 19-0265 A Resolution requesting approval to procure professional services for IT
 Risk Assessment, development of National Institute of Standards and
 Technology (NIST) 800-53-1 Policies and Incident Response Plan to
 heighten the security of the information systems and critical infrastructure
 used within the City of Aurora government. Total amount will not exceed
 $86,000.
 This Resolution was returned to the Finance Committee


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, April 9, 2019 and Reviewed
 the Following Items:

 19-0126 A Resolution authorizing an extended hour of sale and consumption of
 alcoholic liquor for Liquor License classifications A, B, E and F on
 Sunday, May 5, 2019 only, upon approval by the Local Liquor Control
 Commissioner.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R19-116


 19-0280 A Resolution Approving a Law Enforcement Mutual Aid Agreement
 between the City of Aurora and the City of Naperville .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R19-124


 19-0225 Parking Studies for Marigold Court, Buttercup Court, Goldenrod Court
 and Sunflower Court, Ward 5, Alderman Franco.
 (INFORMATION ONLY)



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Committee of the Whole Meeting Minutes - Final April 16, 2019

 19-0252 Special Events Report Out for April and May

 (INFORMATION ONLY)


 19-0273 Information Only: 14th Annual Ice Cream Social Sunday, August 11, 2019
 1:00 to 5:00 pm at McCarty Park 350 E Galena Blvd
 (INFORMATION ONLY)


 19-0274 Information Only: Alderman Juany Garza's meet the Easter Bunny and
 Easter Egg Hunt at McCarty Park 350 E Galena Blvd Sunday, April 21,
 2019 from 12 (Noon) to 1:00 pm.
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On Monday, April 8, 2019
 and Reviewed the Following Items:

 19-0248 A Resolution Authorizing a Contract with Superior Excavating, Co., 424
 San Carlos Road, Minooka, IL 60447 in the amount of one hundred
 twenty-five thousand, three hundred seventy -six dollars and zero cents
 ($125,376.00) for the 2019 Sanitary Sewer Spot Repair project .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R19-120


 19-0249 A Resolution Authorizing a Contract with Superior Excavating Co., in the
 amount of two hundred and seventy thousand, three hundred and
 sixty-four dollars and zero cents ($270,364.00) for the Commonwealth
 Avenue Street Sewer Separation project located in Ward 4 .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R19-121




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final April 16, 2019



 REPORT OF THE
 SPECIAL ORDINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Special Ordinance Committee Met On Wednesday, April 10, 2019 and Reviewed
 the Following Items:

 19-0015 An Ordinance amending Chapter 2, Article III, Division 2 of the Code of
 the City of Aurora pertaining to the ethical standards of the City's officers
 and employees and creating Chapter 15 of the Code of the City of Aurora
 restating and amplifying those standards.
 Rick Veenstra, Corporation Counsel, spoke regarding the proposed changes and
 answered questions.
 This Ordinance was (HELD)


 19-0148 An Ordinance Amending Articles I through V of Chapter 29 of the City
 Code.
 The following staff provided an overview of the changes being proposed for this
 ordinance: Deb Lang, Assistant Corporation Counsel and Aurora Police Officer
 Beiriger.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O19-023


 18-1070 An Ordinance Amending Chapter 25 Entitled "Licenses, Permits and
 Miscellaneous Business Regulations" of the Aurora Code of Ordinances
 to establish an Aurora Business Registration Program.
 Adrienne Holloway, Chief Innovation Officer, provided an overview of the proposed
 business registration program. Aurora Police Sergeant Wallers and Aurora Fire
 Department Chief Krienitz were also present to address the public safety benefits from
 implementing this proposal. John Curley, Chief Development Officer, spoke regarding
 the ability to implement the program with no additional cost using technology and
 recent staffing efficiencies.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O19-022


 MAYOR’S REPORT

 Mayor Irvin spoke regarding the City's partnership with KnowB4 and Prairie Technology
 Solutions to provide free internet security training to the Aurora community.

 MAYORAL APPOINTMENTS

 19-0311 A Resolution Appointing Zayra Gonzales to the Aurora Hispanic Heritage
 Advisory Board.
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Committee of the Whole Meeting Minutes - Final April 16, 2019


 This Resolution was referred to the City Council

 Enactment No: R19-115


 STAFF PRESENTATION

 19-0319 Aldermanic staff report on Aldermen orientation and onboarding .

 Sandra Strueber, Alderman's Office Chief of Staff, provided an overview of the
 Aldermen orientation and onboarding process.
 This Presentation was (INFORMATION ONLY)


 CLOSED SESSION

 There was no need for a closed session.


 ADJOURN

 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 adjourn this meeting of the Committee of the Whole. The motion carried by
 voice vote. The meeting adjourned at 6:08 P.M.



 Submitted by:
 ___________________________________________________________
 Wendy McCambridge, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 6