City Council — Naperville, IL
Date: 2019-04-29

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 City Council

Monday, April 29, 2019 6:00 PM Council Chambers


 Workshop: SECA/Council Orientation



A. CALL TO ORDER:

B. PUBLIC FORUM:

C. COMPREHENSIVE SPECIAL EVENTS AND CULTURAL AMENITIES
GRANT FUND WORKSHOP:

 Council Chambers from 6:00 - 6:45 p.m.

 1. 19-397 Presentation for the 2019 Comprehensive Special Events and
 Cultural Amenities (SECA) Grant Fund Workshop

 2. 19-401 Consider the SECA Commission recommendations as part of the
 2019 Comprehensive Special Events and Cultural Amenities Grant
 Fund workshop

D. BREAK:

E. COUNCIL ORIENTATION

 Meeting Room B starting at 7:00 p.m.

 1. 19-411 Presentation for the 2019 City Council Orientation Workshop

 2. 19-412 Receive the City Council orientation materials


F. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 1 Printed on 4/24/2019

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 City Council


Monday, April 29, 2019 6:00 PM Council Chambers

 Workshop: SECA/Council Orientation


A. CALL TO ORDER:

 Chirico called the meeting to order at 6:00 p.m.
 Present: 7- Mayor Steve Chirico
 Councilwoman Becky Anderson
 Councilwoman Judith Brodhead
 Councilman Kevin Coyne
 Councilman Paul Hinterlong
 Councilwoman Rebecca Obarski
 Councilman Benjamin White
 Absent: 2- Councilwoman Patty Gustin
 Councilman John Krummen




 Also Present
 City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; City
 Attorney, Mike DiSanto; City Clerk, Pam Gallahue; Support Services Bureau
 Chief - Fire, Tom Moran; Police Chief, Robert Marshall; Director of Finance,
 Rachel Mayer; Director of Human Resources, James Sheehan; Interim Director
 of IT, Jacqueline Nguyen; Director of TED, Bill Novack; Deputy Directors of
 Public Utilities - Electric, Lucy Podlesny and Olga Geynisman; Director of Public
 Utilities - Water, Darrell Blenniss, Jr.; Director of Public Works, Dick Dublinski;
 Dawn Portner, Special Events Coordinator

 Daily Herald, Naperville Sun, NCTV-17


B. PUBLIC FORUM:

 Brand Bobosky, discussed the SECA Grant Fund history, review, and approval
 processes.

C. COMPREHENSIVE SPECIAL EVENTS AND CULTURAL AMENITIES
GRANT FUND WORKSHOP:
 Council Chambers from 6:00 - 6:45 p.m.


 1. Presentation for the 2019 Comprehensive Special Events and Cultural Amenities

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City Council Meeting Minutes April 29, 2019

 (SECA) Grant Fund Workshop

 2. Consider the SECA Commission recommendations as part of the 2019
 Comprehensive Special Events and Cultural Amenities Grant Fund workshop
 Gallahue introduced members of the SECA Commission, student SECA
 Commissioners, staff, and recognized outgoing Council Liaison, Rebecca
 Obarski, and Chairman Gary Kovener.

 Gallahue reviewed the workshop agenda and discussed the 2016 SECA Grant
 Fund recommendations that were approved.

 Kovener presented updates to the four 2018 SECA Grant Fund
 recommendations and specifically highlighted the steps taken to create
 qualitative application evaluation criteria, the benefits of maintaining diversity in
 the types of applications submitted and grants awarded, the positive impact of
 the annual escalator, and that Ribfest and Last Fling are now evaluated with the
 same logistic scrutiny as all other events.

 Obarski presented the four 2019 SECA Grant Fund recommendations and
 discussed details related to further defining the existing grant categories and
 assigning annual percentage award targets, the negative recommendation of
 implementing a sunset policy, further revising the application, implementing a
 Q/A process in lieu of one SECA workshop, and options to address the 2019
 grant funds returned by Christkindlmarket and the impact to SECA of
 Christkindlmarket and Ribfest relocating outside of Naperville in 2020.

 Council questioned fairness of re-opening the Special Events calendar and
 deviating from SECA policy to award underspent grant funds in the current grant
 year. Council also discussed capital projects, replacing a holiday event with
 another holiday event, the appropriateness of opening the application process
 beyond the proposed Naper Settlement requests, and how to decide the best
 use of the 2020 event funds.

 By consensus, Council concurred with the following recommendations:

 1) Grant category changes to create sub-categories and provide more funding
 level detail
 2) No implementation of a sunset policy for grant awards
 3) Proposed revision to the application and elimination of one workshop

 By consensus, Council deviated from the final two recommendations regarding
 the 2019 grant funds returned by Christkindlmarket and the 2020
 Christkindlmarket and Ribfest funding and directed staff as follows:

 4a) 2019 Christkindlmarket funds - accept applications from Naper Settlement
 for a replacement holiday event and additional holiday lighting; staff and the
 SECA Commission are to review the applications and provide a
 recommendation for dis/approval to the City Council; any remaining balance
 may be applied to the current year's SECA awardees.

 4b) 2020 Christkindlmarket and Ribfest funding - authorize the SECA
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City Council Meeting Minutes April 29, 2019

 Commission to develop recommendations for the funding that will result from
 the events relocating outside of Naperville in 2020.

 The 2019 Decision Matrix is attached.



D. BREAK:

E. COUNCIL ORIENTATION

 Meeting Room B starting at 7:00 p.m.


 1. Presentation for the 2019 City Council Orientation Workshop

 2. Receive the City Council orientation materials

 Krieger gave introductions, discussed the City's mission and core values, gave
 an overview of Naperville's form of government and council duties, and
 presented the 2019-2021 Mayor Pro Tem schedule.

 DiSanto discussed the Open Meetings Act, the Freedom of Information Act,
 ethics, the City's gift ban policy, and conflicts of interest. He also explained
 Council Rules specifically highlighting how to add items to the agenda, speaking
 time opportunites, hot to make a Motion to Amend v. a Motion in Substitution,
 tabling an item indefinitely or to a certain date, the correct way to make a Point
 of Order, and the appropriateness of using the Motion to Invoke Council Rules.

F. ADJOURNMENT:



 Council adjourned the workshop at 9:15 p.m.




 /S/ Pam Gallahue
 Pam Gallahue, PhD
 City Clerk




City of Naperville Page 3 Printed on 6/5/2019