Committee of the Whole — Aurora, IL
Date: 2025-05-20

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 May 20, 2025
 4:00 PM

 ***Please note 4:00 p.m. start time for this meeting only***


 Members of the public wishing to provide public comment for this meeting must
 be physically present at the meeting and registered to speak prior to the meeting
 being called to order. Call the City Clerk's Office at (630) 256-3070 with
 questions. Please refer to the last page of this agenda for information regarding
 translation & reasonable accommodation requests.
 ROLL CALL

 MINUTES OF THE TUESDAY, MAY 6, 2025 COMMITTEE OF THE WHOLE
 MEETING
 25-0436 Approval of the Committee of the Whole Meeting Minutes of Tuesday, May 6,
 2025.

 MAYOR’S REPORT

 25-0429 The Administration of the Oath of Office to Aurora Police Deputy Chief Steven
 A. Stemmet (appointment confirmed on April 10, 2025).
 25-0430 The Administration of the Oath of Office to Aurora Police Chief Matthew T.
 Thomas (appointment confirmed on April 10, 2025).
 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On May 14,
 2025 and Reviewed the Following Items:
 25-0336 An Ordinance Annexing Property located at 1681 Bilter Road to the City of
 Aurora, Illinois
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 Building, Zoning and Economic Development Committee Planning &
 Development Resolutions



City of Aurora Page 1 Printed on 5/19/2025
Committee of the Whole Agenda - Final May 20, 2025


 25-0352 A Resolution Approving a Revision to the Final Plan for Herget Middle School,
 located at 1550 Deerpath Road.
 (FINAL/APPEALABLE) - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 25-0391 A Resolution Approving a Final Plan for the Learning Commons on the Aurora
 University Campus located at the northwest corner of Prairie Street and S.
 Randall Road
 (FINAL/APPEALABLE) - [NO ACTION NEEDED AT C.O.W.]
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On May 15, 2025 and Reviewed the Following Items:

 25-0292 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning
 January 1, 2024 and Ending December 31, 2024 (Amendment #3 For The 2024
 Fiscal Year).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0258 A Resolution to award a contract to Builders Paving, LLC in the amount of
 $5,873,168.00, and to appropriate $3,500,000.00 of MFT Funds for the 2025
 Citywide Street Resurfacing-EAST project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0359 A Resolution authorizing the purchase of one replacement Ford Hybrid Utility
 Police Interceptor from Currie Motors for $52,488.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0378 A Resolution authorizing the Director of Purchasing to enter into a purchase
 agreement with Five Eight Group for the procurement of a drive test scanner for
 the Aurora Police Department, in a total amount not to exceed $170,000.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0393 A Resolution approving the IDOT low bid award for Construction for the North
 Aurora Road Underpass at the CN Railroad.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On May 13, 2025
 and Reviewed the Following Items:
 25-0327 A Resolution maintaining the maximum number of Class D: Downtown Core
 On-Site Consumption liquor licenses (unofficially related to the application from
 French 75 Gallery and Lounge, Inc.). [Ward 2]
 COMMITTEE RECOMMENDED: APPROVAL 5-0


City of Aurora Page 2 Printed on 5/19/2025
Committee of the Whole Agenda - Final May 20, 2025


 25-0369 A Resolution authorizing the Director of Purchasing to enter into a purchase
 agreement with Axon Enterprises, Inc. for the procurement of squad car
 cameras and related equipment for the Aurora Police Department, for a total
 amount not to exceed $99,664.08.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0389 A Resolution establishing the maximum number of Class B: Onsite
 Consumption liquor licenses, (unofficially related to the application from GJM
 Pizza LLC d/b/a Ach-N-Lou's Pizza Pub Inc. at 1592 N Farnsworth). [Ward 1]
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0390 A Resolution establishing the maximum number of Class D: Fox Valley
 Entertainment District licenses, with Self-Service, Strolling and Package Sales
 Endorsements, (unofficially related to the application from Fox Taps, LLC d/b/a
 Tapville - Drink While You Shop - Fox Valley Mall, 195 Fox Valley Center Dr. 14
 E). [Ward 10]
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On May 12, 2025 and Reviewed
 the Following Items:
 25-0063 A Resolution authorizing the Director of Purchasing to enter into agreements
 with Indoff LLC, 11816 Lackland Rd, St. Louis, MO 63146 and Volunteer
 Supply Industries, Ltd., 105 E Galena Blvd, Suite 806, Aurora, IL 60505 in
 amounts not to exceed $32,500.00 and $53,866.00, respectively, for the
 purchase of lighting materials for various locations throughout the City.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0343 A Resolution authorizing the purchase of replacement and additional vehicles
 for the City of Aurora fleet, for $1,717,548.00.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0379 A Resolution to award the Beau Ridge North Water Main Improvements project,
 located in Ward 6, to Miller Pipeline LLC, in the bid amount of $3,173,802.50.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0382 A Resolution authorizing the Director of Purchasing to utilize General Services
 Administration (GSA) and Houston-Area Council (HGAC) Cooperative
 Purchasing Contracts to purchase a pair of vehicle repair lifts for the new Public
 Works Facility from Vehicle Services Group, LLC, 2700 Lanier Drive, Madison,
 IN 47250 for the combined amount of $97,610.25.
 COMMITTEE RECOMMENDED: APPROVAL 4-0




City of Aurora Page 3 Printed on 5/19/2025
Committee of the Whole Agenda - Final May 20, 2025


 25-0385 A Resolution to award the Fox Valley Center Drive Water Main Replacement
 project, located in Ward 10 to Fox Excavating, Inc., in the bid amount of
 $209,835.00.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0396 A Resolution to purchase mobile vehicle barriers from Meridian Rapid Defense
 Group for use at special events.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0397 A Resolution authorizing the execution of an Intergovernmental Agreement with
 the Illinois Department of Transportation for the maintenance of state routes
 with the City of Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On May 6, 2025 and
 Reviewed the Following Items:
 25-0372 An Ordinance creating Sec. 27-135 of the Code of Ordinances entitled
 "Vehicular Nuisance."
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0375 A Resolution authorizing the appointment of Karina Cano to the "Sister Cities
 Commission" (SCC).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0380 Presentation on the "Downtown Revitalization" Portal.

 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W.]

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY
 OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS
 MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL
 ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING.
 MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL
 RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY
 OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND
 LOCATION.




City of Aurora Page 4 Printed on 5/19/2025
Committee of the Whole Agenda - Final May 20, 2025



 Any individual requiring language translation and/or with a disability requesting
 a reasonable accommodation in order to participate in a public meeting should
 contact the City Clerk’s Office at least 48 hours in advance of the scheduled
 meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place,
 Aurora Illinois, via telephone at 630-256-3070, or via e-mail at
 CityClerk@aurora.il.us. Every effort will be made to allow for meeting
 participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una
 discapacidad y solicite una adaptación razonable para poder participar en una
 junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al
 menos 48 horas antes de la junta programada. Puede comunicarse con la
 Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora
 Illinois, por teléfono al 630-256-3070 o por correo electrónico a
 CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en
 la junta.




City of Aurora Page 5 Printed on 5/19/2025

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 May 20, 2025
 4:00 PM


 ***Please note 4:00 p.m. start time for this meeting only***


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer
 to the last page of this agenda for information regarding translation & reasonable
 accommodation requests.

 ROLL CALL

 Mayor Laesch called the meeting to order at 4:01 p.m. and the roll was called.
 Alderman Mesiacos arrived at the meeting at approximately 4:05 p.m. and
 was, therefore, marked present for the meeting.
 Present 11 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Jonathan Núñez, Alderman Carl Franco, Alderman
 Mike Saville, Alderman Javier Bañuelos, Alderman Edward J. Bugg,
 Alderwoman Shweta Baid, Alderman-At-Large Keith Larson, and Mayor
 John Laesch
 Absent 1 - Alderwoman Patty Smith


 MINUTES OF THE TUESDAY, MAY 6, 2025 COMMITTEE OF THE WHOLE MEETING

 25-0436 Approval of the Committee of the Whole Meeting Minutes of Tuesday,
 May 6, 2025.
 A motion was made by Alderman Franco and seconded by Alderman Barriero
 to approve and file the minutes. The motion carried by voice vote.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final May 20, 2025



 MAYOR’S REPORT

 Mayor Laesch presented a Mayoral Proclamation for National Bike Month to
 representatives of the Bicycle, Pedestrian, and Transit Advisory Board.

 Mayor Laesch presented the Mayor's Award of Excellence to the Kane County
 and DuPage County Educators of the Year:

 - 2025 Kane County Administrator of the Year Dr. David Ballard, Associate
 Superintendent of Staff & Student Services of East Aurora D131.

 - 2025 DuPage Regional Office of Education DuPage Educator of the Year Dr.
 Adrian Talley, Superintendent of Indian Prairie School District 204.

 Mayor Laesch presented a Mayoral Proclamation to Clayton Muhammad for his
 12 years of service to the City of Aurora with sincere thanks, wishing Clayton
 the best on behalf of the entire City of Aurora.

 25-0429 The Administration of the Oath of Office to Aurora Police Deputy Chief
 Steven A. Stemmet (appointment confirmed on April 10, 2025).
 Mayor Laesch administered the Oath of Office of Deputy Police Chief to Steve
 Stemmet.

 25-0430 The Administration of the Oath of Office to Aurora Police Chief Matthew
 T. Thomas (appointment confirmed on April 10, 2025).
 Mayor Laesch administered the Oath of Office of Police Chief to Matt Thomas.


 PUBLIC COMMENT

 The City Clerk read the Rules of Public Comment and the following people
 presented comments to the Committee of the Whole:

 1. Senayit Aukbamichael spoke regarding electric fire trucks.
 2. Rick Lawrence spoke regarding actions taken at the City Council meeting
 on May 13, 2025.

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On May 14, 2025 and
 Reviewed the Following Items:

 25-0336 An Ordinance Annexing Property located at 1681 Bilter Road to the City
 of Aurora, Illinois
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final May 20, 2025



 Building, Zoning and Economic Development Committee Planning & Development
 Resolutions

 25-0352 A Resolution Approving a Revision to the Final Plan for Herget Middle
 School, located at 1550 Deerpath Road.
 This P&D Resolution was finalized (appealable).
 PDFNL 25-006

 25-0391 A Resolution Approving a Final Plan for the Learning Commons on the
 Aurora University Campus located at the northwest corner of Prairie
 Street and S. Randall Road
 This P&D Resolution was finalized (appealable).
 PDFNL 25-007

 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On May 15, 2025 and Reviewed the Following Items:

 25-0292 An Ordinance Amending The Annual Budget For The Fiscal Year
 Beginning January 1, 2024 and Ending December 31, 2024
 (Amendment #3 For The 2024 Fiscal Year).
 Stacey Peterson, Director of Financial Operations - City of Aurora, presented.

 (PLACED ON CONSENT AGENDA)


 25-0258 A Resolution to award a contract to Builders Paving, LLC in the amount
 of $5,873,168.00, and to appropriate $3,500,000.00 of MFT Funds for
 the 2025 Citywide Street Resurfacing-EAST project.
 (PLACED ON CONSENT AGENDA)


 25-0359 A Resolution authorizing the purchase of one replacement Ford Hybrid
 Utility Police Interceptor from Currie Motors for $52,488.00.
 (PLACED ON CONSENT AGENDA)


 25-0378 A Resolution authorizing the Director of Purchasing to enter into a
 purchase agreement with Five Eight Group for the procurement of a drive
 test scanner for the Aurora Police Department, in a total amount not to
 exceed $170,000.
 A motion was made by Alderman Barreiro and seconded by Alderwoman Baid
 to return this item to the Finance Committee. The motion carried by voice
 vote. This Resolution was returned to the Finance Committee.




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final May 20, 2025



 25-0393 A Resolution approving the IDOT low bid award for Construction for the
 North Aurora Road Underpass at the CN Railroad.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On May 13, 2025 and
 Reviewed the Following Items:

 25-0327 A Resolution maintaining the maximum number of Class D: Downtown
 Core On-Site Consumption liquor licenses (unofficially related to the
 application from French 75 Gallery and Lounge, Inc.). [Ward 2]
 (PLACED ON CONSENT AGENDA)


 25-0369 A Resolution authorizing the Director of Purchasing to enter into a
 purchase agreement with Axon Enterprises, Inc. for the procurement of
 squad car cameras and related equipment for the Aurora Police
 Department, for a total amount not to exceed $99,664.08.
 (PLACED ON CONSENT AGENDA)


 25-0389 A Resolution establishing the maximum number of Class B: Onsite
 Consumption liquor licenses, (unofficially related to the application from
 GJM Pizza LLC d/b/a Ach-N-Lou's Pizza Pub Inc. at 1592 N Farnsworth).
 [Ward 1]
 (PLACED ON CONSENT AGENDA)


 25-0390 A Resolution establishing the maximum number of Class D: Fox Valley
 Entertainment District licenses, with Self-Service, Strolling and Package
 Sales Endorsements, (unofficially related to the application from Fox
 Taps, LLC d/b/a Tapville - Drink While You Shop - Fox Valley Mall, 195
 Fox Valley Center Dr. 14 E). [Ward 10]
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final May 20, 2025



 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On May 12, 2025 and Reviewed the
 Following Items:

 25-0063 A Resolution authorizing the Director of Purchasing to enter into
 agreements with Indoff LLC, 11816 Lackland Rd, St. Louis, MO 63146
 and Volunteer Supply Industries, Ltd., 105 E Galena Blvd, Suite 806,
 Aurora, IL 60505 in amounts not to exceed $32,500.00 and $53,866.00,
 respectively, for the purchase of lighting materials for various locations
 throughout the City.
 (PLACED ON CONSENT AGENDA)


 25-0343 A Resolution authorizing the purchase of replacement and additional
 vehicles for the City of Aurora fleet, for $1,717,548.00.
 (PLACED ON CONSENT AGENDA)


 25-0379 A Resolution to award the Beau Ridge North Water Main Improvements
 project, located in Ward 6, to Miller Pipeline LLC, in the bid amount of
 $3,173,802.50.
 (PLACED ON CONSENT AGENDA)


 25-0382 A Resolution authorizing the Director of Purchasing to utilize General
 Services Administration (GSA) and Houston-Area Council (HGAC)
 Cooperative Purchasing Contracts to purchase a pair of vehicle repair
 lifts for the new Public Works Facility from Vehicle Services Group, LLC,
 2700 Lanier Drive, Madison, IN 47250 for the combined amount of
 $97,610.25.
 (PLACED ON CONSENT AGENDA)


 25-0385 A Resolution to award the Fox Valley Center Drive Water Main
 Replacement project, located in Ward 10 to Fox Excavating, Inc., in the
 bid amount of $209,835.00.
 (PLACED ON CONSENT AGENDA)


 25-0396 A Resolution to purchase mobile vehicle barriers from Meridian Rapid
 Defense Group for use at special events.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final May 20, 2025



 25-0397 A Resolution authorizing the execution of an Intergovernmental
 Agreement with the Illinois Department of Transportation for the
 maintenance of state routes with the City of Aurora.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On May 6, 2025 and Reviewed
 the Following Items:

 25-0372 An Ordinance creating Sec. 27-135 of the Code of Ordinances entitled
 "Vehicular Nuisance."
 Lt. Andy Wolcott, Special Services - Aurora Police Department, presented.

 (PLACED ON CONSENT AGENDA)


 25-0375 A Resolution authorizing the appointment of Karina Cano to the "Sister
 Cities Commission" (SCC).
 (PLACED ON CONSENT AGENDA)


 25-0380 Presentation on the "Downtown Revitalization" Portal.

 (FILED)


 ALDERMAN'S CORNER

 There was no Alderman's Corner.


 CLOSED SESSION

 A Closed Session was needed pursuant to Sec. 2(c)(1) of the Open Meetings Act
 to discuss the appointment, employment, compensation or dismissal of specific
 employees of the public body. A motion was made by Alderman Mesiacos and
 seconded by Alderwoman Garza to enter into Closed Session and thereafter
 adjourn the Committee of the Whole meeting with no further action or public
 business to take place for purposes of the Committee of the Whole.

 The motion carried by the following vote and the Open Session of this meeting
 moved into Closed Session at 5:45 p.m.

 Aye: 10 - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman
 Núñez, Alderman Franco, Alderman Saville, Alderman Bañuelos, Alderman
 Bugg, Alderwoman Baid and Alderman-At-Large Larson




City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final May 20, 2025



 ADJOURN

 The Closed Session adjourned at 8:03 p.m.

 Submitted by:

 ________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual requiring language translation and/or with a disability requesting a
 reasonable accommodation in order to participate in a public meeting should contact
 the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City
 Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via
 telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be
 made to allow for meeting participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y
 solicite una adaptación razonable para poder participar en una junta pública, debe
 comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la
 junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en
 persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por
 correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la
 participación en la junta.




City of Aurora Page 7