Board of Finance — Burlington, VT
Date: 2026-05-11
Time: 16:30

Board of Finance

 Monday, May 11, 2026, 4:30 PM, Bushor Conference Room, 149 Church Street, 1st
 Floor

Join from PC, Mac, iPad, or Android:

https://zoom.us/j/99528313589

Phone one-tap:

+13052241968, 99528313589# US

Join via audio:

+1 305 224 1968 US

Webinar ID: 995 2831 3589

International numbers available: https://zoom.us/u/arLe3fybY

**CCTV link: https://www.youtube.com/playlist?list=PLljLFn4BZd2PwCge7lNoKug676jIf_iUA **




1. Agenda
 Subject 1.1. Motion to adopt agenda
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 1. Agenda

 Department Council and Board


 Type Action
 Procedural


 Recommended Action Motion to adopt agenda as amended as follows: add to the consent agenda item 3.6.
 ONE Cleanup/Cleanout Proposal (per Mayor Mulvaney-Stanak per Councilor Neubieser)

2. Public Forum
 Subject 2.1. Verbal Comments
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 2. Public Forum

 Department Council and Board


 Type Action
 Procedural


 Recommended Action open Public Forum
 close Public Forum

3. Consent Agenda
 Subject 3.1. Motion to adopt the consent agenda (as amended) and take the actions
 indicated
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 3. Consent Agenda

 Department Council and Board


 Type Action (Consent)
 Procedural


 Recommended Action Motion to adopt the consent agenda (as amended) and take the actions indicated

 Subject 3.2. April 27, 2026 Board of Finance Meeting Minutes - C/T
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 3. Consent Agenda

 Department Department of Finance and Administration


 Type Action (Consent)
 Information
 Minutes


 Recommended Action approve the minutes

 Subject 3.3. Construction Contract for 2026 Water Distribution Improvements -
 DPW/Water Resources
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 3. Consent Agenda

 Department Public Works Department - Water Resources


 Type Action (Consent)
Recommended Action to approve and recommend that the City Council authorize the Director of Public works
 to execute a $1,326,385.00 contract with S.D. Ireland Brothers Corporation, subject to
 review and approval as to form of the City Attorney’s office, with authorization for
 contingency funding of an additional $265,277.00 for the construction of 2026 Water
 Distribution Improvements

Subject 3.4. Request to Accept and Execute a Federal Aviation Administration (FAA) for
 the Residential Sound Insulation Program (RSIP) Phase 6 Grant and a Contract
 Agreement with Jones Payne Group, Inc. (JPG) for the completion of this RSIP
 Phase 6 project - Airport
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 3. Consent Agenda

Department Patrick Leahy Burlington International Airport


Type Action (Consent)


Recommended Action 1. To approve and recommend that the City Council authorize the Director of Aviation to
 execute a contract agreement with Jones Payne Group, Inc. for up to $1,344,245.00
 with a 15% contingency, as allowed by the grant, for an amount up to 1,545,882.00 for
 the program management and engineering services for the Residential Sound Insulation
 Program Phase 6, subject to review and approval of the City Attorney’s Office.
 2. To approve and recommend that the City Council authorize the Director of Aviation to
 execute a grant agreement with the Federal Aviation Administration to accept an
 amount of up to $1,222,871.00 with a 15% contingency, as allowed by the grant, for an
 amount up to 1,406,302.00 for the program management and engineering services for
 the Residential Sound Insulation Program Phase 6, subject to review and approval of the
 City Attorney’s Office.
 3. To approve and recommend that the City Council authorize the Director of Aviation to
 take such further actions, and to execute such further instruments approved as to form
 by the City Attorney, as may be necessary or convenient to effectuate the transactions
 contemplated hereby.

Subject 3.5. Request to Execute a Federal Aviation Administration (FAA) grant for the
 Cargo Apron Construction project and execute a Contract with Hoyle Tanner
 and Associates (HTA) and execute a Contract with S.D. Ireland Concrete
 Corporation (SDI) - AIrport
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 3. Consent Agenda

Department Patrick Leahy Burlington International Airport


Type Action (Consent)


Recommended Action 1. To approve and recommend the City Council to authorize the Director of Aviation to
 execute a
 grant from the Federal Aviation Administration to accept an amount of up to $3,925,260
 with a
 15% contingency, as allowed by the grant, for an amount up to $4,514,049 for the
 Cargo Apron
 Construction project, subject to review and approval of the City Attorney’s Office.
 2. To approve and recommend the City Council to authorize the Director of Aviation to
 execute a
 contract agreement with Hoyle Tanner and Associates (HTA) for up to $422,400 with a
 15%
 contingency, as allowed by the grant, for an amount up to $485,760 for the construction
 administration and resident project representative (RPR) services, subject to review and
 approval
 of the City Attorney’s Office.
 3. To approve and recommend the City Council to authorize the Director of Aviation to
 execute a
 contract agreement with S.D. Ireland Concrete Construction Corporation (SDI) for up to
 $3,927,000 with a 15% contingency, as allowed by the grant, for an amount up to
 $4,516,050
 for the construction services, subject to review and approval of the City Attorney’s
 Office.

  Subject 3.6. ONE Cleanup/Cleanout Proposal - Gene Bergman/Laura Sanchez-
 Parkinson/Melo Grant
  Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 3. Consent Agenda

  Department Council and Board


  Type Action (Consent)


  Recommended Action to approve and recommend that the City Council the use of $6,500 from the FY26 City
 Council Initiative Fund to support the O.N.E. Clean Up event

4. Deliberative Agenda
  Subject 4.1. Response to Letter from Christine Hughes, Director of Richard Kemp
 Center and Funding Recommendation - REIB
  Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 4. Deliberative Agenda

  Department Racial Equity, Inclusion, & Belonging (REIB)


  Type Action


  Recommended Action move to approve and authorize Kelli Perkins, Director of the REIB Office to designate
 funds in an amount not to exceed $50,000.00 of the REIB budget for dispersal to the
 Richard Kemp Center, $25,000.00 of which will be dispersed in fiscal year 2027 and
 another $25,000.00 in fiscal year 2028 subject to final review and approval of the Chief
 Administrative Officer as well as the Office of the City Attorney

  Subject 4.2. Water Resources Metering Services Personnel Reorganization - DPW -
 Water Resources
  Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 4. Deliberative Agenda

  Department Public Works Department - Water Resources


  Type Action


  Recommended Action 1. To recommend that the City Council approve the:
  Reclassificationof the Water Meter Field Technician, a Regular, Full-time, Non-
 Exempt, AFSCME, Grade 15 position to the tiered Water Meter Field Technician In
 Training/I/II as follows: o Water Meter Field Technician In Training, a Regular, Full-time,
 Non-Exempt, AFSCME, Grade 14, the first of three tiers for this position; and, o Water
 Meter Field Technician I, a Regular, Full-time, Non-Exempt, AFSCME, Grade 15, the
 second of three tiers for this position; and, o Water Meter Field Technician II, a Regular,
 Full-time, Non-Exempt, AFSCME, Grade 16, the third of three tiers for this position.
  Reclassification and retitling of one Meter to Cash Analyst I/II, a Regular, Full-time,
 Non-Exempt, AFSCME, Grade 16/17 position to the tiered Water Meter Field Technician
 In Training/I/II as follows: o Water Meter Field Technician In Training, a Regular, Full-
 time, Non-Exempt, AFSCME, Grade 14, the first of three tiers for this position; and, o
 Water Meter Field Technician I, a Regular, Full-time, Non-Exempt, AFSCME, Grade 15,
 the second of three tiers for this position; and, o Water Meter Field Technician II, a
 Regular, Full-time, Non-Exempt, AFSCME, Grade 16, the third of three tiers for this
 position.
  Reclassification and retitling of the Water Meter Working Foreperson, a Regular, Full-
 time, NonExempt, AFSCME, Grade 16 position to the Metering Operations Lead, a
 Regular, Full-time, NonExempt, AFSCME, Grade 19 position

 Subject 4.3. Reclassification and Retitling an Assistant City Attorney - Director of
 General Government & Transactional Services to Assistant City Attorney - City
 Attorney's Office
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 4. Deliberative Agenda

 Department City Attorney


 Type Action


 Recommended Action to approve the reclassification and retitling from Assistant City Attorney – Director of
 General Government & Transactional Services, Regular, Full-time, Exempt, Non-Union,
 Grade 26, to Assistant City Attorney, Regular, Full-time, Exempt, Non-Union, Grade 24

 Subject 4.4. AEMT Average Final Compensation for Non-Union Command Staff - Fire
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 4. Deliberative Agenda

 Department Fire Department


 Type Action


 Recommended Action approve and recommend that the City Council authorize the inclusion of the 4% AEMT
 incentive for nonunion Fire Department employees as pensionable compensation for AFC
 purposes, such that the percentage of employee wages to be contributed to BERS as set
 annually by the City Council annual budget appropriation resolution will be understood
 to be of base wages plus the AEMT incentive for such non-union employees, with
 required employee and employer retirement contributions

5. Budget Review
 Subject 5.1. Retirement
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor
 Category 5. Budget Review
 Department Department of Finance and Administration
 Type Information
 Presentation


 Subject 5.2. Liability Insurance and Workers' Compensation
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor
 Category 5. Budget Review
 Department Department of Finance and Administration


 Type Information
 Presentation


 Subject 5.3. Health and Dental Insurance
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor
 Category 5. Budget Review
 Department Department of Finance and Administration


 Type Information
 Presentation



6. Adjournment
 Subject 6.1. Motion to adjourn
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 6. Adjournment

 Department Council and Board


 Type Action
 Procedural


 Recommended Action Motion to adjourn

Board of Finance

 Monday, May 11, 2026, 4:30 PM, Bushor Conference Room, 149 Church Street, 1st
 Floor

Join from PC, Mac, iPad, or Android:

https://zoom.us/j/99528313589

Phone one-tap:

+13052241968, 99528313589# US

Join via audio:

+1 305 224 1968 US

Webinar ID: 995 2831 3589

International numbers available: https://zoom.us/u/arLe3fybY

**CCTV link: https://www.youtube.com/playlist?list=PLljLFn4BZd2PwCge7lNoKug676jIf_iUA **




1. Agenda
 Subject 1.1. Motion to adopt agenda
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 1. Agenda

 Department Council and Board


 Type Action
 Procedural


 Recommended Action Motion to adopt agenda as amended as follows: add to the consent agenda item 3.6.
 ONE Cleanup/Cleanout Proposal (per Mayor Mulvaney-Stanak per Councilor Neubieser)

2. Public Forum
 Subject 2.1. Verbal Comments




 Page 1 of 434
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 2. Public Forum

 Department Council and Board


 Type Action
 Procedural


 Recommended Action open Public Forum
 close Public Forum

3. Consent Agenda
 Subject 3.1. Motion to adopt the consent agenda (as amended) and take the actions
 indicated
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 3. Consent Agenda

 Department Council and Board


 Type Action (Consent)
 Procedural


 Recommended Action Motion to adopt the consent agenda (as amended) and take the actions indicated

 Subject 3.2. April 27, 2026 Board of Finance Meeting Minutes - C/T
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 3. Consent Agenda

 Department Department of Finance and Administration


 Type Action (Consent)
 Information
 Minutes


 Recommended Action approve the minutes

 Subject 3.3. Construction Contract for 2026 Water Distribution Improvements -
 DPW/Water Resources
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 3. Consent Agenda

 Department Public Works Department - Water Resources


 Type Action (Consent)




 Page 2 of 434
Recommended Action to approve and recommend that the City Council authorize the Director of Public works
 to execute a $1,326,385.00 contract with S.D. Ireland Brothers Corporation, subject to
 review and approval as to form of the City Attorney’s office, with authorization for
 contingency funding of an additional $265,277.00 for the construction of 2026 Water
 Distribution Improvements

Subject 3.4. Request to Accept and Execute a Federal Aviation Administration (FAA) for
 the Residential Sound Insulation Program (RSIP) Phase 6 Grant and a Contract
 Agreement with Jones Payne Group, Inc. (JPG) for the completion of this RSIP
 Phase 6 project - Airport
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 3. Consent Agenda

Department Patrick Leahy Burlington International Airport


Type Action (Consent)


Recommended Action 1. To approve and recommend that the City Council authorize the Director of Aviation to
 execute a contract agreement with Jones Payne Group, Inc. for up to $1,344,245.00
 with a 15% contingency, as allowed by the grant, for an amount up to 1,545,882.00 for
 the program management and engineering services for the Residential Sound Insulation
 Program Phase 6, subject to review and approval of the City Attorney’s Office.
 2. To approve and recommend that the City Council authorize the Director of Aviation to
 execute a grant agreement with the Federal Aviation Administration to accept an
 amount of up to $1,222,871.00 with a 15% contingency, as allowed by the grant, for an
 amount up to 1,406,302.00 for the program management and engineering services for
 the Residential Sound Insulation Program Phase 6, subject to review and approval of the
 City Attorney’s Office.
 3. To approve and recommend that the City Council authorize the Director of Aviation to
 take such further actions, and to execute such further instruments approved as to form
 by the City Attorney, as may be necessary or convenient to effectuate the transactions
 contemplated hereby.

Subject 3.5. Request to Execute a Federal Aviation Administration (FAA) grant for the
 Cargo Apron Construction project and execute a Contract with Hoyle Tanner
 and Associates (HTA) and execute a Contract with S.D. Ireland Concrete
 Corporation (SDI) - AIrport
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


Category 3. Consent Agenda

Department Patrick Leahy Burlington International Airport


Type Action (Consent)


Recommended Action 1. To approve and recommend the City Council to authorize the Director of Aviation to
 execute a
 grant from the Federal Aviation Administration to accept an amount of up to $3,925,260
 with a
 15% contingency, as allowed by the grant, for an amount up to $4,514,049 for the
 Cargo Apron
 Construction project, subject to review and approval of the City Attorney’s Office.
 2. To approve and recommend the City Council to authorize the Director of Aviation to
 execute a
 contract agreement with Hoyle Tanner and Associates (HTA) for up to $422,400 with a
 15%
 contingency, as allowed by the grant, for an amount up to $485,760 for the construction


 Page 3 of 434
 administration and resident project representative (RPR) services, subject to review and
 approval
 of the City Attorney’s Office.
 3. To approve and recommend the City Council to authorize the Director of Aviation to
 execute a
 contract agreement with S.D. Ireland Concrete Construction Corporation (SDI) for up to
 $3,927,000 with a 15% contingency, as allowed by the grant, for an amount up to
 $4,516,050
 for the construction services, subject to review and approval of the City Attorney’s
 Office.

  Subject 3.6. ONE Cleanup/Cleanout Proposal - Gene Bergman/Laura Sanchez-
 Parkinson/Melo Grant
  Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 3. Consent Agenda

  Department Council and Board


  Type Action (Consent)


  Recommended Action to approve and recommend that the City Council the use of $6,500 from the FY26 City
 Council Initiative Fund to support the O.N.E. Clean Up event

4. Deliberative Agenda
  Subject 4.1. Response to Letter from Christine Hughes, Director of Richard Kemp
 Center and Funding Recommendation - REIB
  Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 4. Deliberative Agenda

  Department Racial Equity, Inclusion, & Belonging (REIB)


  Type Action


  Recommended Action move to approve and authorize Kelli Perkins, Director of the REIB Office to designate
 funds in an amount not to exceed $50,000.00 of the REIB budget for dispersal to the
 Richard Kemp Center, $25,000.00 of which will be dispersed in fiscal year 2027 and
 another $25,000.00 in fiscal year 2028 subject to final review and approval of the Chief
 Administrative Officer as well as the Office of the City Attorney

  Subject 4.2. Water Resources Metering Services Personnel Reorganization - DPW -
 Water Resources
  Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


  Category 4. Deliberative Agenda

  Department Public Works Department - Water Resources


  Type Action


  Recommended Action 1. To recommend that the City Council approve the:
  Reclassificationof the Water Meter Field Technician, a Regular, Full-time, Non-


 Page 4 of 434
 Exempt, AFSCME, Grade 15 position to the tiered Water Meter Field Technician In
 Training/I/II as follows: o Water Meter Field Technician In Training, a Regular, Full-time,
 Non-Exempt, AFSCME, Grade 14, the first of three tiers for this position; and, o Water
 Meter Field Technician I, a Regular, Full-time, Non-Exempt, AFSCME, Grade 15, the
 second of three tiers for this position; and, o Water Meter Field Technician II, a Regular,
 Full-time, Non-Exempt, AFSCME, Grade 16, the third of three tiers for this position.
  Reclassification and retitling of one Meter to Cash Analyst I/II, a Regular, Full-time,
 Non-Exempt, AFSCME, Grade 16/17 position to the tiered Water Meter Field Technician
 In Training/I/II as follows: o Water Meter Field Technician In Training, a Regular, Full-
 time, Non-Exempt, AFSCME, Grade 14, the first of three tiers for this position; and, o
 Water Meter Field Technician I, a Regular, Full-time, Non-Exempt, AFSCME, Grade 15,
 the second of three tiers for this position; and, o Water Meter Field Technician II, a
 Regular, Full-time, Non-Exempt, AFSCME, Grade 16, the third of three tiers for this
 position.
  Reclassification and retitling of the Water Meter Working Foreperson, a Regular, Full-
 time, NonExempt, AFSCME, Grade 16 position to the Metering Operations Lead, a
 Regular, Full-time, NonExempt, AFSCME, Grade 19 position

 Subject 4.3. Reclassification and Retitling an Assistant City Attorney - Director of
 General Government & Transactional Services to Assistant City Attorney - City
 Attorney's Office
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 4. Deliberative Agenda

 Department City Attorney


 Type Action


 Recommended Action to approve the reclassification and retitling from Assistant City Attorney – Director of
 General Government & Transactional Services, Regular, Full-time, Exempt, Non-Union,
 Grade 26, to Assistant City Attorney, Regular, Full-time, Exempt, Non-Union, Grade 24

 Subject 4.4. AEMT Average Final Compensation for Non-Union Command Staff - Fire
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 4. Deliberative Agenda

 Department Fire Department


 Type Action


 Recommended Action approve and recommend that the City Council authorize the inclusion of the 4% AEMT
 incentive for nonunion Fire Department employees as pensionable compensation for AFC
 purposes, such that the percentage of employee wages to be contributed to BERS as set
 annually by the City Council annual budget appropriation resolution will be understood
 to be of base wages plus the AEMT incentive for such non-union employees, with
 required employee and employer retirement contributions

5. Budget Review
 Subject 5.1. Retirement
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor
 Category 5. Budget Review
 Department Department of Finance and Administration


 Page 5 of 434
 Type Information
 Presentation


 Subject 5.2. Liability Insurance and Workers' Compensation
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor
 Category 5. Budget Review
 Department Department of Finance and Administration


 Type Information
 Presentation


 Subject 5.3. Health and Dental Insurance
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor
 Category 5. Budget Review
 Department Department of Finance and Administration


 Type Information
 Presentation



6. Adjournment
 Subject 6.1. Motion to adjourn
 Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM, Bushor
 Conference Room, 149 Church Street, 1st Floor


 Category 6. Adjournment

 Department Council and Board


 Type Action
 Procedural


 Recommended Action Motion to adjourn




 Page 6 of 434
Page 7 of 434
Page 8 of 434
Page 9 of 434
Page 10 of 434
To: Board of Finance / City Council

From: Mary Bourque, PE DPW Water Resources Engineer
 Martin Lee, PE DPW Water Resources Engineering Manager

Cc: Chapin Spencer, DPW Director
 Megan Moir, Division Director Water Resources

Date: May 11, 2026 Board of Finance
 May 18, 2026 City Council

Subject: Construction Contract for 2026 Water Distribution Improvements


REQUEST
The Department of Public Works (“DPW”) and its Water Resources Division (WRD) seeks
authorization to execute a contract with S.D. Ireland Brothers Corporation in the amount up to
$1,326,385.00 with authorization for contingency funding of an additional $265,277.00 for the
construction of the 2026 Water Distribution Improvements project and to designate the Mayor
and appropriate City staff to execute associated documents.

BACKGROUND:
This section of the memo is an updated version of the same section that was presented in the
City Council memo for the 2026 Water Distribution Improvements project on December 1,
2025, where the Council authorized a State Revolving Fund Step III loan for the project:

https://burlingtonvt.portal.civicclerk.com/event/8235/files/attachment/11878

Project Summary
The 2026 Water Distribution Improvements project includes approximately 2,500 feet of pipe
replacement (open dig construction) in the following locations:
 • Pine Street from Home Avenue south to the Champlain Parkway project limits
 • Summit Street between Main Street and Maple Street
 • Bennington Court

Each of these streets have experienced multiple water main breaks. This break history, in
addition to our other asset management data, risk calculation, and coordination with paving has
generated this 2026 workplan.

The Contractor, Project Inspector, and Water Resources Staff will all work to communicate with
 1 of 4


 Page 11 of 434
adequate prior notice to any affected property owners and residents before any planned water
outages occur as a result of the work. Additionally, H-Stake signs to notify the public of water
work will be places on each street at least 2 weeks before work, and a variable message board
will be placed at Summit Street and Pine Street one week prior to work to warn drivers of work
start date and potential delays. WRD’s goal is to minimize impacts both to water customers and
the traveling public.

Bennington Court water main construction must be completed by July 31, 2026 to accommodate
the DPW Technical Services paving program, and Pine Street and Summit Street water mains
must be constructed within 270 days and can potentially be completed later (Spring 2027) with
a winter work hiatus. The project schedule will be finalized after the contractor has a signed
agreement. It was previously anticipated the portion of Pine Street that has water main
replacement would receive full width paving as part of the same contract, however, DPW’s
Technical Services team decided not to include the work this year and the scope was removed
prior to bidding. Permanent patch pavement repair will be utilized over all trenches in the Right
of Way.

WRD has designed this project to use open dig water main replacement vs. water main relining
primarily due to the fact that with recent cost increases in the relining methodology, there is less
cost savings in the relining methodology over wholesale replacement and replacement with
plastic (C-900) pipe is anticipated to yield a higher life span (100 vs. 50 years). WRD will still use
relining where appropriate such as in areas where the subsurface is congested with significant
utility conflicts and no pipe upsizing is needed.

The water main replacement work will be funded from the 2025 voter approved WATER bond
Sustainable Infrastructure Plan. There is $7,250,000 programmed for water main renewal work.
The scope of work detailed in this memo would be the first draw on the voter approved WATER
bond for water main renewal work. More information about the Sustainable Infrastructure Plan
is here:

https://www.burlingtonvt.gov/885/2025-Bonds

CONSTRUCTION CONTRACTOR PROCUREMENT:

An Invitation for Bid was drafted, approved by the Attorney’s Office, and advertised per the City’s
procurement policy. We received the following bids:

 Contractor Base Bid
 S.D. Ireland Brothers Corporation $1,326,385.00
 Dirt Tech Company, LLC $1,730,750.00

The Base Bid value includes a bid alternate of $30,000 (included in award recommendation)
which extends the water main replacement at Summit Street into the Main Street intersection
to replace additional aged valves and water mains.

 2 of 4



 Page 12 of 434
WRD engineering staff reviewed the lowest bid and has provided an award recommendation per
State guidelines (Attached). The engineer’s opinion of cost for this project was $1,487,393.00.

It is staff’s recommendation to award a contract to S.D. Ireland Brothers Corporation for a value
of $1,326,385.00, as well as to authorize contingency funding of an additional $265,277.00 (20%)
for a total of $1,591,662.00. The base bid, contingency value, and engineering services falls below
the previously authorized total construction loan amount of $1,808,000 (see table on next page).

PROJECT COST AND LOAN SUMMARY:
The following summary table outlines the costs that comprise the total DWSRF Loan amounts
including the contract with S.D. Ireland Brothers Corporation with an additional 20% contingency.

2026 Water Distribution Improvements Project
 Item Estimated Loan Type
 Costs
 Step III: Resident Engineering $175,811.00 Step III Loan Construction Costs:
 Consultant already approved (Dubois TOTAL NTE $1,767,473.00
 & King, Inc.)
 Step III: Construction Cost with 20% $1,591,662.00
 Contingency (S.D. Ireland Brothers
 Corporation)

The annual debt service, which starts the fiscal year after the completion of construction, is
estimated to be $78,9181 a year, not including the benefit of any potential construction subsidy.
The 5-year Water Resources Rate Plan presented as part of the 2025 LAKE and WATER bonds
included this borrowing and the estimated rate increases needed for repayment of this project
starting as early as FY27.

ATTACHMENTS:
 • Attachment A: Award Recommendation

MOTIONS:
The Department of Public Works’ Water Resources Division respectfully requests that the Board
of Finance and City Council approve the following motions:

Board of Finance Actions:
 1. “To approve and recommend that the City Council authorize the Director of Public works
 to execute a $1,326,385.00 contract with S.D. Ireland Brothers Corporation, subject to
 review and approval as to form of the City Attorney’s office, with authorization for
 contingency funding of an additional $265,277.00 for the construction of 2026 Water
 Distribution Improvements.”

1 Using most recent DWSRF issuance borrowing terms of 2% administrative fee, 0% interest, payable over 30 years.


 3 of 4



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City Council Actions:
 2. “To authorize the Public Works Director to execute a $1,326,385.00 contract with S.D.
 Ireland Brothers Corporation, subject to review and approval as to form by the City
 Attorney’s Office, with authorization for contingency funding of an additional $265,277.00
 for the construction of 2026 Water Distribution Improvements.”

Thank you for your consideration of this request.




 4 of 4



 Page 14 of 434
 City of Burlington
 Department of Public Works
 Water Resources Division
 235 Penny Lane
 Burlington, VT 05401
 802.863.4501 P
 www.burlingtonvt.gov/DPW


 Chapin Spencer
 PUBLIC WORKS DEPARTMENT DIRECTOR

 Megan Moir
 Water Resources Division DIRECTOR

May 5, 2026

Mr. Winn Wilson
Agency of Natural Resources
Department of Environmental Conservatism
Water Investment Division
National Life Building Davis 3
1 National Life Drive
Montpelier, VT 05620-3510

RE: Notice of Intent to Award Contract
 City of Burlington
 2026 Water Resources Water Distribution System Improvements

Dear Winn:
The City of Burlington intends to award the above referenced project to S.D. Ireland Brothers Corporation, for the
contract amount of $1,326,385.00, which includes the Base Bid and Bid Alternate 1. Recommendation to award is
based on the following attachments:

 1. Bidder’s information:
 a. Refer to attached bid (Attachment A)
 b. Refer to attached bid bond (Attachment B)
 c. Refer to attached supplemental bid information (Attachment C)
 2. Project Cost Information:
 a. Refer to attached bid tabulation (Attachment D)
 b. Refer to attached Total Project Cost Summary with Funding Sources (Attachment E)
 c. Total recommended contract award is $1,326,385.00
 3. Experience:
 a. The supplemental bid information includes past projects and contact information for references
 b. Project references are attached. Following is a summary of project references contacted:
 i. Reference Project: Great Streets Main Street Reconstruction, Burlington, VT
 1. Project Contact: Laura Wheelock, City Engineer, City of Burlington
 2. Project Description: Installation of approximately 4,775 LF of water main and
 appurtenances, including a temporary water system.
 ii. Reference Project: Iroquois Avenue Waterline & Roadway Replacement
 1. Project Contact: Jeffrey Kershner, President, Donald Hamlin Consulting
 Engineers, Inc.
Non-Discrimination
The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious affiliation,
race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, veteran status,
disability, HIV positive status, crime victim status or genetic information. The City is also committed to providing proper access
to services, facilities, and employment opportunities. For accessibility information or alternative formats, please contact
Human Resources Department at (802) 540-2505.

Please note that this communication and any response to it will be maintained as a public record and may be subject to
disclosure under the Vermont Public Records Act.



 Page 15 of 434
 2. Project Description: Installation of approximately 1,200 LF of water main and
 appurtenances, 1000 tons of bituminous concrete pavement, set 1,800 LF granite
 curbing and restoration.
 iii. Reference Project: Colchester HES NH 5600(14) – Contract 1
 1. Project Contact: Chris Lavalette, Resident Engineer, State of Vermont Agency
 of Transportation
 2. Project Description: Installation of approximately 1,500 LF of transmission
 water main.
 c. General Observations
 i. The S.D. Ireland Brothers project team has a good track record in Burlington and other
 regional communities for installing water main and surface restoration. The project team
 has good experience managing sub-contractors, but the project team does not plan to use
 sub-contractors for this project.
 ii. City staff reviewed the S.D. Ireland Brothers Safety Record provided and have identified
 the following:
 1. The Experience Modification Rate (EMR) has remained better than average for
 the last three full calendar years with a rate less than 1.0 (with a high of 0.98 in
 2024).
 2. The Total Recordable Frequency Rate (TRFR) for the last three calendar years
 has been decreasing, approaching the average of 3.0 in 2025 with a rate of 3.88.
 3. There were no OSHA violations in the last three calendar years. The last OSHA
 violations occurred in 2022 with two citations during a planned inspection
 which were immediately corrected.
 4. Safety will be a critical discussion point at all project meetings and the City’s
 Safety Manager will be engaged throughout the project.
 4. Bid Bond/Insurance
 a. S.D. Ireland Brothers has Swiss Re Corporate Solutions America Insurance Corporation as a
 surety and the surety is listed on the Federal Register of certified companies licensed to do work in
 Vermont.
 5. Financial Data
 a. The Business Bank, 30 Kimball Avenue, Suite 201, South Burlington, VT 05403
 6. Proof of Advertisement for Bid
 a. Refer to attached proof of advertisement (Attachment G)
 7. Proof of DBE compliance
 a. Refer to attached DBE Information (Attachment H)

If you have any questions or need additional information, please feel free to contact us.

Sincerely,


Mary Bourque, PE
Water Resources Engineer



Attachments:
Attachment A - Bid
Attachment B - Bid Bond
Attachment C - Supplemental Bid Information
Attachment D - Bid Tabulation
Attachment E - Total Project Cost Summary
Attachment F - Project References
Attachment G - Proof of Advertisement
Attachment H – DBE Information

 Page 2



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Attachment D




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 City of Burlington, VT
 2026 WATER RESOURCES WATER DISTRIBUTION SYSTEM IMPROVEMENTS
 Bid Tabulation
 Bid Opening 4/22/2026

 ENGINEERS EST DIRT TECH BID SD IRELAND BID
BID ITEM ITEM DESCRIPTION UNITS BID QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
 1 2" Water Main LF 265 $ 113.00 $ 29,945.00 $ 390.00 $ 103,350.00 $ 95.00 $ 25,175.00
 2 6" Water Main LF 50 $ 144.00 $ 7,200.00 $ 800.00 $ 40,000.00 $ 425.00 $ 21,250.00
 3 8" Water Main LF 2086 $ 156.00 $ 325,416.00 $ 170.00 $ 354,620.00 $ 225.00 $ 469,350.00
 4 2" Gate Valve EA 2 $ 1,950.00 $ 3,900.00 $ 4,800.00 $ 9,600.00 $ 3,250.00 $ 6,500.00
 5 6" Gate Valve EA 2 $ 2,400.00 $ 4,800.00 $ 5,100.00 $ 10,200.00 $ 4,450.00 $ 8,900.00
 6 8" Gate Valve EA 7 $ 3,300.00 $ 23,100.00 $ 6,100.00 $ 42,700.00 $ 5,750.00 $ 40,250.00
 7 1" Water Services LF 441 $ 108.00 $ 47,628.00 $ 225.00 $ 99,225.00 $ 130.00 $ 57,330.00
 8 1.5" Water Services LF 35 $ 114.00 $ 3,990.00 $ 175.00 $ 6,125.00 $ 135.00 $ 4,725.00
 9 6" Water Services LF 44 $ 144.00 $ 6,336.00 $ 315.00 $ 13,860.00 $ 150.00 $ 6,600.00
 10 Curb Stop and Boxes EA 6 $ 900.00 $ 5,400.00 $ 3,375.00 $ 20,250.00 $ 1,750.00 $ 10,500.00
 11 Corporation Stops EA 30 $ 900.00 $ 27,000.00 $ 2,200.00 $ 66,000.00 $ 1,550.00 $ 46,500.00
 12 Ledge and Boulder Excavation CYD 25 $ 600.00 $ 15,000.00 $ 2,880.00 $ 72,000.00 $ 250.00 $ 6,250.00
 13 Unsuitable Material CYD 2130 $ 90.00 $ 191,700.00 $ 127.00 $ 270,510.00 $ 5.00 $ 10,650.00
 14 Permanent Patch Pavement Repair for Roads SY 2388 $ 120.00 $ 286,560.00 $ 70.00 $ 167,160.00 $ 70.00 $ 167,160.00
 15 Pavement Repair for Driveways SY 133 $ 78.00 $ 10,374.00 $ 210.00 $ 27,930.00 $ 115.00 $ 15,295.00
 16 Concrete curb replacement LF 265 $ 78.00 $ 20,670.00 $ 160.00 $ 42,400.00 $ 150.00 $ 39,750.00
 17 Concrete sidewalk replacement SY 28 $ 168.00 $ 4,704.00 $ 960.00 $ 26,880.00 $ 300.00 $ 8,400.00
 18 Rigid Trench Insulation LF 120 $ 6.00 $ 720.00 $ 80.00 $ 9,600.00 $ 15.00 $ 1,800.00
 19.A Abandon Existing Water Line - Summit Street LS 1 $ 19,350.00 $ 19,350.00 $ 18,200.00 $ 18,200.00 $ 18,000.00 $ 18,000.00
 19.B Abandon Existing Water Line - Pine Street LS 1 $ 36,600.00 $ 36,600.00 $ 36,400.00 $ 36,400.00 $ 32,000.00 $ 32,000.00
 20.A Preparation of Site and Miscellaneous Work - Summit Street LS 1 $ 81,300.00 $ 81,300.00 $ 97,800.00 $ 97,800.00 $ 90,000.00 $ 90,000.00
 20.B Preparation of Site and Miscellaneous Work - Pine Street LS 1 $ 161,700.00 $ 161,700.00 $ 150,000.00 $ 150,000.00 $ 160,000.00 $ 160,000.00
 20.C Preparation of Site and Miscellaneous Work - Bennington Court LS 1 $ 24,000.00 $ 24,000.00 $ 45,940.00 $ 45,940.00 $ 50,000.00 $ 50,000.00
 TOTAL BASE BID #1: $ 1,337,393.00 $ 1,730,750.00 $ 1,296,385.00

 ENGINEERS EST DIRT TECH BID SD IRELAND BID
BID ITEM ITEM DESCRIPTION UNITS BID QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
 BA1 Main Street Intersection Work LF 1 $ 150,000.00 $ 150,000.00 $ 40,250.00 $ 40,250.00 $ 30,000.00 $ 30,000.00
 TOTAL BID ALT #1: $ 150,000.00 $ 40,250.00 $ 30,000.00

 ENGINEERS EST DIRT TECH BID SD IRELAND BID
 TOTAL BASE BID (base bid #1 and alternate bid #1) $ 1,487,393.00 $ 1,771,000.00 $ 1,326,385.00



Mary Bourque, PE
Water Resources Engineer
DPW - Water Resources




 Page 77 of 434
Attachment E




 Page 78 of 434
 Project Name: 2026 Water Resources Water Distribution System Improvements DWSRF Loan#
 RF3-602-3.0
 Area for State of Vermont WID REVIEWED **/**/21
 5/1/2026 ENR CCI 11****0
 CONSULTANT COMPLETES Columns B through K: See Direction Tab SRF Design and Construction Engineers Complete

See DIRECTIONS TAB #DIV/0! #DIV/0! #DIV/0! Green Project Reserve (GPR) Eligibility, CWSRF Only


 CWSRF Loan CWSRF Loan PC Grant


 Asset Life
 Preliminary Preliminary Preliminary DWSRF Preliminary DWSRF Preliminary
 TOTAL Eligiblity Eligiblity Eligiblity Loan Eligibility  Loan Eligibility ARPA Program ARPA Program #DIV/0! Energy Environmental
PERCENTAGE SPLITS BID Tab# Item Description Quantity Units Unit Cost Total Cost #DIV/0! #DIV/0! 0% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Green Infrastructure Efficiency Water Efficiency Innovation
Construction Costs
Contract #1 Contract 1 $ -
 1 2" WATER MAIN 265 LF $ 95.00 $ 25,175.00 $ 25,175.00
 2 6" WATER MAIN 50 LF $ 425.00 $ 21,250.00 $ 21,250.00
 3 8" WATER MAIN 2,086 LF $ 225.00 $ 469,350.00 $ 469,350.00
 4 2" GATE VALVE 2 EA $ 3,250.00 $ 6,500.00 $ 6,500.00
 5 6" GATE VALVE 2 EA $ 4,450.00 $ 8,900.00 $ 8,900.00
 6 8" GATE VALVE 7 EA $ 5,750.00 $ 40,250.00 $ 40,250.00
 7 1" WATER SERVICES 441 LF $ 130.00 $ 57,330.00 $ 57,330.00
 8 1.5" WATER SERVICES 35 LF $ 135.00 $ 4,725.00 $ 4,725.00
 9 6" WATER SERVICES 44 LF $ 150.00 $ 6,600.00 $ 6,600.00
 10 CURB STOP AND BOXES 6 EA $ 1,750.00 $ 10,500.00 $ 10,500.00
 11 CORPORATION STOPS 30 EA $ 1,550.00 $ 46,500.00 $ 46,500.00
 12 LEDGE AND BOULDER EXCAVATION 25 CYD $ 250.00 $ 6,250.00 $ 6,250.00
 13 UNSUITABLE MATERIAL 2,130 CYD $ 5.00 $ 10,650.00 $ 10,650.00
 14 PERMANENT PATCH PAVEMENT REPAIR FOR ROADS 2,388 SY $ 70.00 $ 167,160.00 $ 167,160.00
 15 PAVEMENT REPAIR FOR DRIVEWAYS 133 SY $ 115.00 $ 15,295.00 $ 15,295.00
 16 CONCRETE CURB REPLACEMENT 265 LF $ 150.00 $ 39,750.00 $ 39,750.00
 17 CONCRETE SIDEWALK REPLACEMENT 28 SY $ 300.00 $ 8,400.00 $ 8,400.00
 18 RIGID TRENCH INSULATION 120 LF $ 15.00 $ 1,800.00 $ 1,800.00
 19.A ABANDON EXISTING WATER LINE - SUMMIT STREET 1 LS $ 18,000.00 $ 18,000.00 $ 18,000.00
 19.B ABANDON EXISTING WATER LINE - PINE STREET 1 LS $ 32,000.00 $ 32,000.00 $ 32,000.00
 20.A PREPARATION OF SITE AND MISCELLANEOUS WORK - SUMMIT STREET 1 LS $ 90,000.00 $ 90,000.00 $ 90,000.00
 20.B PREPARATION OF SITE AND MISCELLANEOUS WORK - PINE STREET 1 LS $ 160,000.00 $ 160,000.00 $ 160,000.00
 20.C PREPARATION OF SITE AND MISCELLANEOUS WORK - BENNINGTON COURT 1 LS $ 50,000.00 $ 50,000.00 $ 50,000.00


 Add Alt. 1 MAIN STREET INTERSECTION WORK 1 LS $ 30,000.00 $ 30,000.00 $ - $ 30,000.00
 $ -
 (Insert Items and Quantities to Match Bid Form) 0 $ -
 0 $ -
 Contingency - SEE DIRECTIONS TAB 20 % $ 265,277.00 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!
Change Orders $ -
Change Order 1 (Insert Items and Quantities, if any to Match CO) $ -
Change Order 2 $ -
Change Order 3 $ -
Change Order 4 $ -
Change Order 5 $ -
Change Order xxxxx $ -
Small Purchases $ -
 $ -

Engineering Costs
Engineering Planning Adv EPA PC **** $ - $ - $ -
 $ -
Step 1 Preliminary Eng Include Loan #s $ -
 Standard Engineering Services (Basic and Special) Original ESA
 Preliminary Engineering Report
 Environmental Information Document, Hearings and Meetings
 Data Review and Collection
 Soil Borings
 Project Development Meetings (30/60/90)
 Initial Bond Vote Assistance
 GIS and Surveying Services
 Non-Standard Services (Basic and Special)
 Cleaning and TV-ing subcontractor NTE
 Land Surveyor ROW, Easement, and Plat NTE
 Hydrogeology NTE
 Historical/Archaeological NTE
 Contamination Investigations NTE $ - $ -
 Leakage, Inflow and Infiltration Studies NTE $ - $ -
 Pilot Testing NTE $ - $ -
 Evaluation of New Technologies NTE $ - $ -
 Building Material Testing (Asbestos, Lead, PCBs, etc) NTE $ - $ -
 Bond Vote Assistance Following Failed Vote NTE $ - $ -
 Pre-approved items from EJCDC part 2, A2.01 A. NTE $ - $ -
 Environmental Impact Study Related Work NTE $ -
Step 2 Final Design Include Loan #s: RF1-***/WPL-*** $ -
 Standard Engineering Services (Please see Directions) $ - $ -
 Final Design, Plans and Specifications $ - LS $ - $ -
 Project Development Meetings (30/60/90) $ - NTE $ - $ -
 Construction Cost Estimate (PCS Template) $ 1,448.00 NTE $ - $ 1,448.00 $ -
 Basis of Final Design $ - NTE $ - $ - $ -
 Non Standard Engineering Services $ -
 List as they will appear on your invoicing. $ - NTE $ - $ -
 All Subcontractors should be listed Separately $ - NTE $ - $ -
 $ - $ -
Step 3 Engineering Services Include Loan #s $ -
 Standard Engineering Services (Please see Directions)
 Bid Phase Services $ - NTE
 Construction Contract Management $ 48,845.00 NTE
 Resident Project Representative $ 121,598.00 NTE $ - $ 121,598.00
 Construction Administration $ - NTE $ - $ -
 Contract Administration $ - NTE $ - $ -
 Non Standard Engineering Services
 Materials testing for quality control, during construction $ 3,920.00 NTE
 Post Construction:
 Walkthrough
 Record Drwgs NTE
 O&M Manual $ - NTE $ - $ -
 Closeout Documentation $ - NTE $ - $ -
 Federal Cross Cutters (required field) $ - NTE $ - $ -
Other Costs
 Administration $ - $ - $ -
 Legal $ - $ - $ -
 Bond Vote Assistance $ -
 Land Acquisition $ -
 Short term interest $ -

SUBTOTAL ENGINEERING COSTS $ 175,811.00

SUBTOTAL SUBCONSULTANT COSTS
TOTAL ESTIMATED CONSTRUCTION COST $ 1,591,662.00 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

TOTAL ESTIMATED PROJECT COST $ 1,767,473.00 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! $ - $ - $ - $ -

BOND Date 3/3/2025 **/**/20** **/**/20****/**/20** **/**/20**
BOND or FUNDING CAPACITY $7,500,000.00 $ -

Remaining Bond Capacity #DIV/0! Check Availability ERUs

Administrative+Legal % of Total Construction Cost is : 0.00% CWSRF User Rate Calculation

CW Loan Eligibility Total #DIV/0! Cost Weighted Asset Life #DIV/0!

DW Loan Eligible #DIV/0! ARPA Existing User Rate

GPR Eligibility Total $ - #DIV/0! Additional New O&M annual

PC Grant Award $ - User Rate #DIV/0! /year

Remaining PC Grant Eligibility #DIV/0!

Notes: MHI
1. Include any assumptions. Affordability #DIV/0!
2. Include source(s) of data for asset life.
=AA169+AA168+PMT(0.02,$AA$167,$M$162)/$Z$165 IS NEW for V13. Used to be $J$165 GPR Narrative:




 Page 79 of 434
Attachment F




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Mary Bourque

From: Lavalette, Chris <Chris.Lavalette@vermont.gov>
Sent: Thursday, April 30, 2026 10:56 AM
To: Mary Bourque
Subject: RE: Reference Check Questions for S.D. Ireland (Please respond by 5/4 if possible)


[ WARNING ]: This email was sent from someone outside of the City of Burlington.

Mary,

I have commented in Red below.

From: Mary Bourque <mbourque@burlingtonvt.gov>
Sent: Thursday, April 30, 2026 9:33 AM
To: Lavalette, Chris <Chris.Lavalette@vermont.gov>
Subject: Reference Check Questions for S.D. Ireland (Please respond by 5/4 if possible)

 You don't often get email from mbourque@burlingtonvt.gov. Learn why this is important

EXTERNAL SENDER: Do not open attachments or click on links unless you recognize and trust the sender.
Hello Chris,

We are doing reference checks for S.D. Ireland Brothers (SDI) for our project at Burlington. SDI is the low
bidder on a distribution system improvements project for approximately $1,300,000. The project includes
replacement of approximately 2,500 linear feet of water main and appurtenances, paving and surface
restoration.

If you could take a few minutes to answer the following reference questions by Monday (5/4) it would be
greatly appreciated:

  Did you work with SDI on a similar type of construction project? I worked with SDI on waterline

 installation and improvements on the Exit 16 DDI project .

  What was the scope and approximate cost of the construction project? SDI performed many utility

 upgrades including new waterline, hydrants, valves, this portion of the project was around $350,000.

 Project was many utility, drainage improvements and walking paths and more totaling nearly 10

 million..

  Who managed the project at SDI and did they do a good job? Matt Wheeler and Kurt Hutchins

 managed the project. The project was well managed with open lines of communication.

 1


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  What Subs were on the project and was SDI able to control the Subs? SDI managed their subs very

 well. We had FWW, Maine drilling and Blasting, L&D.

  Did SDI perform quality work and remain on schedule? SDI performed quality work and completed the

 project ahead of schedule.

  Did SDI request an excessive amount of change orders, and if so, what was the approximate

 percentage of the entire project? SDI didn’t request an excessive amount of change orders.

  Were there any issues with the SDI Safety Program? We encountered no safety issues. We were

 working day and night and traffic in this location was always a concern, but they had a plan for all

 aspects that we discussed prior to implementing and discussed changes if we determined they were

 needed.

  Did SDI complete the punch list and project closeout effectively? YES

  Would you recommend SDI and do you have any other thoughts to share? I would recommend SDI, my

 experience with them (currently working with them again) is they have good communication, and

 willingness to do what it takes to do the task correctly. They do like to have a plan and continue to

 work forward, when concerns or problems occur they want to move forward so they have been willing

 to communicate with ideas to make that happen. Overall I have had mostly positive experiences with

 them.

Thank you!
Mary

Mary Bourque, PE (she/her)
Water Resources Engineer
Mobile: (802) 809-1765
53 Lavalley Lane
Burlington, VT 05401




 2


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Please note that this communication and any response to it will be maintained as a public record and may be subject to disclosure
under the Vermont Public Records Act.




 3


 Page 83 of 434
Mary Bourque

From: Jeffrey Kershner <jkershner@dlhce.com>
Sent: Friday, May 1, 2026 8:36 AM
To: Mary Bourque
Subject: RE: Reference Check Questions for S.D. Ireland (Please respond by 5/4 if possible)


[ WARNING ]: This email was sent from someone outside of the City of Burlington.

Hello Mary –

Please see the responses below in red.

~jeff

From: Mary Bourque <mbourque@burlingtonvt.gov>
Sent: Thursday, April 30, 2026 9:32 AM
To: Jeffrey Kershner <jkershner@dlhce.com>
Subject: Reference Check Questions for S.D. Ireland (Please respond by 5/4 if possible)

Hello Jeffrey,

We are doing reference checks for S.D. Ireland Brothers (SDI) for our project at Burlington. SDI is the low
bidder on a distribution system improvements project for approximately $1,300,000. The project includes
replacement of approximately 2,500 linear feet of water main and appurtenances, paving and surface
restoration.

If you could take a few minutes to answer the following reference questions by Monday (5/4) it would be
greatly appreciated:

  Did you work with SDI on a similar type of construction project? Yes.

  What was the scope and approximate cost of the construction project? Installation of approximately

 1,200 lf of 8” DI waterline, reconstruction of approximately 1,200 lf of roadway, and resurfacing of

 approximately 900 lf of roadway. Approximately $1,200,000.

  Who managed the project at SDI and did they do a good job? PM was Doug Marek and was good to

 work with.

  What Subs were on the project and was SDI able to control the Subs? They had a sub for granite curb

 installation. No issues from our standpoint.



 1


 Page 84 of 434
  Did SDI perform quality work and remain on schedule? Yes on quality work. The project did run

 slightly over schedule due mostly to weather and factors outside of their control.

  Did SDI request an excessive amount of change orders, and if so, what was the approximate

 percentage of the entire project? Very minimal change order requests.

  Were there any issues with the SDI Safety Program? No.

  Did SDI complete the punch list and project closeout effectively? Yes.

  Would you recommend SDI and do you have any other thoughts to share? Yes I would recommend

 SDI.

Thank you!
Mary

Mary Bourque, PE (she/her)
Water Resources Engineer
Mobile: (802) 809-1765
53 Lavalley Lane
Burlington, VT 05401




Please note that this communication and any response to it will be maintained as a public record and may be subject to disclosure
under the Vermont Public Records Act.




 2


 Page 85 of 434
To: Laura Wheelock <lwheelock@burlingtonvt.gov>
Cc: Madeline Suender <msuender@burlingtonvt.gov>
Subject: Reference Check Questions for S.D. Ireland (Please respond by 5/4 if possible)

Hi Laura,

We are doing reference checks for S.D. Ireland Brothers (SDI) for our water main project. SDI is the low bidder
on a distribution system improvements project for approximately $1,300,000. The project includes
replacement of approximately 2,500 linear feet of water main and appurtenances, paving and surface
restoration.

If you could take a few minutes to answer the following reference questions by Monday (5/4) it would be
greatly appreciated:

  Did you work with SDI on a similar type of construction project? Yes, it is ongoing. Water work is

 complete

  What was the scope and approximate cost of the construction project? The scope was full

 water/sewer/utility replacement and relocation and streetscape work. SDI has spent $24.4M thus far

 and has $4.5M remaining in their current contract.

  Who managed the project at SDI and did they do a good job? John Magnus/Kim Nefferdorf – yes they

 continue to be responsive.

  What Subs were on the project and was SDI able to control the Subs? SDI used PB wastewater, they

 were able to work with and manage all subs. Occasionally issues with availability for their subs caused

 long lead times but the work was completed and the overall schedule was not impacted.

  Did SDI perform quality work and remain on schedule? SDI’s schedule shifted for various work types

 but their overall schedule is looking to be complete ahead of schedule. They were able to

 communicate outages well to the public and were responsive to DPW/WR utility outage requirements

  Did SDI request an excessive amount of change orders, and if so, what was the approximate

 percentage of the entire project? There are many ongoing CO’s that SDI is taking very long to complete

 and they are having issues dedicating time to completing this paperwork.

  Were there any issues with the SDI Safety Program? No

 3


 Page 86 of 434
  Did SDI complete the punch list and project closeout effectively? This is ongoing. The main WR item we

 are still waiting on in regards to this punch list is as-built data

  Would you recommend SDI and do you have any other thoughts to share? I would recommend SDI as

 they are familiar with and responsive to Burlington’s needs in regards to vast public outreach with

 utility impacts. They also work efficiently and carefully in the ROW doing utility work on very old

 systems with many unknowns.

Thank you!
Mary

Mary Bourque, PE (she/her)
Water Resources Engineer
Mobile: (802) 809-1765
53 Lavalley Lane
Burlington, VT 05401




Please note that this communication and any response to it will be maintained as a public record and may be subject to disclosure
under the Vermont Public Records Act.




 4


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Attachment G




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Attachment H




 Page 92 of 434
DBE Documentation Attachments Include:
  List of DBEs from State
  Email sent to DBEs along with DBE Letter email attachment
  Responses back from DBEs
  Addendum with DBEs
  Contractor DBE Bid Form and Proof of Correspondence




 Page 93 of 434
DBE DIRECTORY Construction
 28-Jan-2026


A & K Slip Forming, Inc.
Business Owner: Ms. Donna Bartholomew
 P.O. Box 250 774 Lawyersville Road
Phone Number: (518) 234-1944
Fax Number: (518) 234-1945
E-mail: ken@akslipforming.com
Website: www.akslipforming.com
Scope: Slip Form Curbs, Gutters, Barriers, Granite Curbs, Concrete Sidewalks, Color and Imprinted Concrete
NAICS Code(s): 237310 238110 238120
Four Seasons Traffic Control
Business Owner: Heidi LaRouche
 615 VT Route 31
Phone Number: (802) 417-6143
Fax Number:
E-mail: fourseasonstrafficcontrolllc@gmail.com
Website: https://fourseasonstrafficcontrolllc.com/
Scope: Flagging and Traffic Control Services.
NAICS Code(s): 561990
J. P. Sicard, Inc.
Business Owner: Jason Sicard
 P. O. Box 508 1369 Glover Road
Phone Number: (802) 525-9506
Fax Number: (802) 525-4616
E-mail: theresa@jpsicard.com
Website: www.jpsicard.com
Scope: General Excavating, Water & Sewer Mains, Drainage, Bridge/Large Culverts, Sidewalk, and Curbing.
NAICS Code(s): 237310 237990 238910
JCB Colby, Inc.
Business Owner: Jean Iriana Colby
 P. O. Box 123 748 Bobbin Mill Road
Phone Number: (802) 892-7795
Fax Number: (802) 892-1143
E-mail: jcbcolby@gmail.com
Website: www.jcbcolbymasonry.com
Scope: Masonry, Concrete Sidewalks and Islands, Stone Facing, Stone Walls and Stamped Concrete.
NAICS Code(s): 237310 238140
K5 Corporation
Business Owner: Kathy DeLong Owner
 9 Rockview Way
Phone Number: (781) 982-9229
Fax Number: (781) 982-9226
E-mail: kdelong@k5corporation.com
Website: www.k5corporation.com
Scope: Pavement Markings Highway Construction Street Sweeping Impact Enumerators Signing Non Structural.
NAICS Code(s): 237310 238990 339950
Kal-Harbour, Inc.
Business Owner: Laura J. Harbour


 1


 Page 94 of 434
DBE DIRECTORY Construction
 28-Jan-2026


A & K SlipP.O.
 Forming,
 Box 4087 Inc. 21 Arch Street
Phone Number: (518) 266-0690
Fax Number: (518) 266-0694
E-mail: harbourroads@aol.com
Website: www.harbourroads.com
Scope: Asphalt Paving, Excavation, Streetprint, DuraTherm, Concrete Work, Striping, Trucking.
NAICS Code(s): 237310 238910 238990
Ms. Pipe, LLC
Business Owner: Kimberly Cadorette
 PO Box 1295 49 Oakland Road
Phone Number: (860) 644-7070
Fax Number: (860) 644-7373
E-mail: kim@mspipellc.com
Website: www.mspipellc.com
Scope: Supply Valves, Pipe, Fittings, Accessories, and Services for Construction Industry
NAICS Code(s): 423390
New Form Building Systems, Inc.
Business Owner: Michelle A. Schleck
 90 Heritage Park
Phone Number: (207) 469-2711
Fax Number: (207) 433-1027
E-mail: elibby@newformbuilding.com
Website: www.newformsupply.com
Scope: Supplier precast concrete products, waterproofing & drainage materials, pipe & drainage products, erosion
NAICS Code(s): 423320 423330 423390 423720
Noel J. Brunell & Son, Inc.
Business Owner: Emilie Simoneau
 4019 State Route 22
Phone Number: (518) 561-1290
Fax Number:
E-mail: emilie@brunellasphalt.com
Website:
Scope: The Primary Activity of Noel J. Brunell & Son, Inc. Is Hot-Mix Asphalt Paving. This Includes State & Municipal
NAICS Code(s): 237310 238910 238990 324121 561990
Roberts Traffic Marking Corp
Business Owner: Lisa Birchfield
 2210 Hayes Street
Phone Number: (954) 929-2922
Fax Number:
E-mail: exec@robertstraffic.com
Website: https://robertstraffic.com/
Scope: Pavement Marking, Maintenance of Traffic, Highway Signs
NAICS Code(s): 237310 238990
Seacoast Asphalt Services, Inc
Business Owner: Jennifer Nicolai
 PO Box 98 98 Main Street
Phone Number: (413) 773-9247
Fax Number: (413) 247-0232


 2


 Page 95 of 434
DBE DIRECTORY Construction
 28-Jan-2026


A & K Slipjenn.nicolai@gmail.com
E-mail: Forming, Inc.
Website: www.seacoastasphalt.com
Scope: Supply, Transportation & Application of Asphalt Products and Aggregates
NAICS Code(s): 237310 423320
Tango Construction, Inc.
Business Owner: Grecco Alonso
 134 Crawford Street
Phone Number: (978) 345-2510
Fax Number: (978) 345-2410
E-mail: grecco@tangoconst.com
Website:
Scope: Construction Services: Paving, Catch Basin & Manhole Adjustment, Curbing, Construction Scheduling and Site
NAICS Code(s): 237310 238910 425120 541611 541690
Tri-State Emulsions Corp.
Business Owner: Jodi Loud
 188 Littmann Ln
Phone Number: (802) 375-7292
Fax Number:
E-mail: tristateemulsions@gmail.com
Website:
Scope: Buys, Sells, Delivers, and Applies Asphalt Emulsions, Highway, Street, and Bridge Construction, Brick, Stone,
NAICS Code(s): 237310 238990 423320 484110 488490
Worksafe Traffic Control Ind., Inc.
Business Owner: Debra Ricker
 115 Industrial Lane - Berlin
Phone Number: (802) 223-8948
Fax Number: (802) 229-1848
E-mail: DebraR@worksafetci.com
Website: www.worksafetci.com
Scope: Manufacturer of Signs, Sales and Rentals of Traffic Control Products, Equipment and Services.
NAICS Code(s): 238990 339950 488490




 3


 Page 96 of 434
Mary Bourque

From: Mary Bourque
Sent: Thursday, February 5, 2026 10:34 AM
To: Mary Bourque
Subject: Notification of Work in Burlington, VT
Attachments: DRAFT-Bid-Advertisement-2026 0205.doc



Hello,

Your firm has been identified as a Disadvantaged Business Enterprise (DBE) which has shown an interest in
performing work on projects funded by the State of Vermont, Department of Environmental Conservation, and
the Environmental Protection Agency, Region I.

The Project consists of but is not limited to: Replacement of up to 2,500 linear feet of water main and
appurtenances in the City of Burlington, Vermont, including paving, surface restoration which includes
sidewalk and curbs, and approved traffic control measures. The tentative date of initial advertisement is
March 9, 2026, and the draft Bid advertisement is attached to this email.

If you are interested in quoting on Construction, Supplies, Services, or Equipment, please contact this office by
phone, fax, email, or mail, no later than 14 days from the date of Bid Advertisement giving the following
information:

 Name of Firm: City of Burlington
 Contact Person: Mary Bourque, PE
 Mailing Address: 53 Lavalley Lane, Burlington VT, 05401
 E-mail: mbourque@burlingtonvt.gov
 Phone No.: (802) 809-1765
 List the type: Construction, Supplies, Services, or Equipment you are interested in quoting.

Upon receipt of your notification of interest, we will send to you, as of the fourteenth (14th) day after the Bid
advertisement, the list of those firms which have taken out copies of the plans and specifications for this
contract. We will read the list over the phone or e-mail it to you if you call us at (802) 809-1765 . You may
review the plans and specifications by requesting Bidding Documents via email to mbourque@burlingtonvt.gov
. Upon request and receipt of the email, the Issuing Office will transmit the Bidding Documents via a file sharing
link and the requester will be added to the Plan Holder list.

All notifications of interest received within the time frame identified above will be listed in an addendum to
prospective Bidders issued the fifteenth (15th) calendar day after the Bid advertisement. Late notifications will
not be included through the issuance of subsequent addenda.

You are encouraged to initiate contact with Bidders as early in the bid phase as possible. You have until five (5)
calendar days prior to the Bid date to notify (preferably by certified mail, delivery/read receipt email, or by any
other form of documented communication) those Bidders of your intent to negotiate scope and price (pricing
not necessary at this time). If the B i d d e r has not received your d o c u m e n t e d , w r i t t e n r e s p o n s e
f i v e ( 5) calendar days prior to the Bid date, no other communication initiated by the Bidder is
necessary. You are being sent the attached advertisement and tentative date of initial advertisement as our
 11


 Page 97 of 434
notification to you of pending work. Keep all records of your communication to and from the Bidders
you contact prior to the Bid opening. We look forward to receiving your response regarding your interest
in our project.

Best,
Mary

Mary Bourque, PE (she/her)
Water Resources Engineer
Mobile: (802) 809-1765
53 Lavalley Lane
Burlington, VT 05401




Please note that this communication and any response to it will be maintained as a public record and may be subject to disclosure
under the Vermont Public Records Act.




 12


 Page 98 of 434
 SECTION 00111
 Department of Public Works
 City of Burlington, VT
 2026 Water Resources Water Distribution System Improvements

 ADVERTISEMENT FOR BIDS

Sealed Bids for the construction of the 2026 Water Resources Water Distribution System
Improvements will be received, electronically, by the Project Manager at the Department of Public
Works Water Resources Division, Mary Bourque, PE, until 1 PM local time on MM/DD/2026, at which
time the Bids received will be publicly opened and read out loud to plan holders via a remote meeting
platform with call-in information detailed through addendum. Hard copy bids will not be accepted.
The Project consists of but is not limited to: Replacement of up to 2,500 linear feet of water main and
appurtenances, paving, surface restoration, approved traffic control measures and all necessary work as
required in the contract documents.
Bids will be received for a single prime Contract. Bids shall be on a lump sum and unit price basis, with
additive alternate bid items as indicated in the Bid Form.
For all technical questions regarding this project please contact Mary Bourque, PE, Water Resources
Engineer at (802) 809-1765 or mbourque@burlingtonvt.gov
The Issuing Office for the Bidding Documents is: Burlington Department of Public Works, Water
Resources Division (802-497-7021). Prospective Bidders may obtain copies of the Bidding Documents
from the Issuing Office as described below. Burlington is only issuing electronic bid documents.
Electronic Bidding Documents may be obtained from the Issuing Office, when requested via email to
mbourque@burlingtonvt.gov . Upon request and receipt of the email, the Issuing Office will transmit the
Bidding Documents via a file sharing link and the requester will be added to the Plan Holder list. All
bidders must be on the Plan Holder list. Neither Owner nor Engineer will be responsible for full or
partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the
Issuing Office.
A pre-bid conference will be held at [insert time] local time on [insert date] via a remote meeting
platform with the following call information: ____. Attendance at the pre-bid conference is highly
encouraged but is not mandatory.
Bid security shall be furnished in accordance with the Instructions to Bidders.
Contact the issuing point of contact below to obtain prequalification requirements. Bidders shall submit
proof of qualifications to perform the Work as described in the Instructions to Bidders.
 Owner: City of Burlington, Department of Public Works
 By: Mary Bourque, PE
 Title: Water Resources Engineer
 Date: [Date of initial publication of Advertisement]


This project is funded in part through the Vermont Drinking and/or Clean Water State Revolving Fund.
Consequently, the following provisions apply to this WORK (more detail for each of these provisions
can be found in Instruction to Bidders):
 1. Bid security in accordance with the Instructions to Bidders
 EJCDC® C-111, Suggested Advertisement for Bids for Construction Contracts.
 Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
 and American Society of Civil Engineers. All rights reserved. Page 1

 Page 99 of 434
 2. Disadvantaged Business Enterprise (DBE) requirements
 3. Performance BOND and Payment BOND each in the amount of 100% of the contract price
 4. ‘American Iron and Steel (AIS) provisions of P.L. 113-76, Consolidated Appropriations Act
 5. Federal Wage Rates as determined under the Davis-Bacon Act
 6. This agreement is for services related to a project that is subject to the Build America, Buy
 America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs
 Act (“IIJA”), Pub. L. 177-58. Absent an approved waiver, all iron, steel, manufactured
 products, and construction materials used in this project must be produced in the United
 States, as further outlined by the Office of Management and Budget’s Memorandum M-22-
 11, Initial Implementation Guidance on Application of Buy America Preference in Federal
 Financial Assistance Programs for Infrastructure, April 18, 2022.
Following are Burlington-specific provisions that apply to this WORK (more detail for each of these
provisions can be found in Instruction to Bidders):
 1. Burlington City Livable Wage Ordinance
 2. Burlington Union Deterrence Ordinance
 3. Burlington Outsourcing Ordinance
 4. Burlington Public Health Emergency Provisions



 + + END OF ADVERTISEMENT FOR BIDS + +




 EJCDC® C-111, Suggested Advertisement for Bids for Construction Contracts.
 Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
 and American Society of Civil Engineers. All rights reserved. Page 2

 Page 100 of 434
Mary Bourque

From: Theresa Daigle <Theresa@jpsicard.com>
To: Mary Bourque
Sent: Thursday, February 5, 2026 10:46 AM
Subject: Read: Notification of Work in Burlington, VT



[ WARNING ]: This email was sent from someone outside of the City of Burlington.

Your message

 To: Theresa Daigle
 Subject: Notification of Work in Burlington, VT
 Sent: Thursday, February 5, 2026 10:34:10 AM (UTC-05:00) Eastern Time (US & Canada)

was read on Thursday, February 5, 2026 10:45:19 AM (UTC-05:00) Eastern Time (US & Canada).




 1


 Page 101 of 434
Mary Bourque

From: Kathy DeLong <kdelong@K5Corporation.com>
To: Mary Bourque
Sent: Thursday, February 5, 2026 10:56 AM
Subject: Read: Notification of Work in Burlington, VT



[ WARNING ]: This email was sent from someone outside of the City of Burlington.

Your message

 To: Kathy DeLong
 Subject: Notification of Work in Burlington, VT
 Sent: Thursday, February 5, 2026 10:34:10 AM (UTC-05:00) Eastern Time (US & Canada)

was read on Thursday, February 5, 2026 10:55:31 AM (UTC-05:00) Eastern Time (US & Canada).




 2


 Page 102 of 434
Mary Bourque

From: Martin Lee
To: Mary Bourque
Sent: Thursday, February 5, 2026 11:32 AM
Subject: Read: Notification of Work in Burlington, VT


Your message

 To: Martin Lee
 Subject: Notification of Work in Burlington, VT
 Sent: Thursday, February 5, 2026 10:34:10 AM (UTC-05:00) Eastern Time (US & Canada)

was read on Thursday, February 5, 2026 11:31:58 AM (UTC-05:00) Eastern Time (US & Canada).




 3


 Page 103 of 434
Mary Bourque

From: Heidi LaRouche <fourseasonstrafficcontrolllc@gmail.com>
Sent: Thursday, February 5, 2026 11:25 AM
To: Mary Bourque
Subject: Re: Notification of Work in Burlington, VT



[ WARNING ]: This email was sent from someone outside of the City of Burlington.

We would be interested in providing traffic control as a subcontractor for this project. Please add us to the list of
interested parties.

Four Seasons Traffic Control LLC
615 VT-31 Poultney, VT 05764

Four Seasons Traffic Control LLC
Woman-Owned
WBE, DBE Certified
Second Chance Company
Owners Heidi and Jeffrey LaRouche
802-417-6143
Four Seasons Traffic Control L.L.C


On Thu, Feb 5, 2026 at 10:34 AM Mary Bourque <mbourque@burlingtonvt.gov> wrote:

 Hello,



 Your firm has been identified as a Disadvantaged Business Enterprise (DBE) which has shown an interest in
 performing work on projects funded by the State of Vermont, Department of Environmental Conservation,
 and the Environmental Protection Agency, Region I.



 The Project consists of but is not limited to: Replacement of up to 2,500 linear feet of water main and
 appurtenances in the City of Burlington, Vermont, including paving, surface restoration which includes
 sidewalk and curbs, and approved traffic control measures. The tentative date of initial advertisement is
 March 9, 2026, and the draft Bid advertisement is attached to this email.



 If you are interested in quoting on Construction, Supplies, Services, or Equipment, please contact this office
 by phone, fax, email, or mail, no later than 14 days from the date of Bid Advertisement giving the following
 information:



 4


 Page 104 of 434
 Name of Firm: City of Burlington

 Contact Person: Mary Bourque, PE

 Mailing Address: 53 Lavalley Lane, Burlington VT, 05401

 E-mail: mbourque@burlingtonvt.gov

 Phone No.: (802) 809-1765

 List the type: Construction, Supplies, Services, or Equipment you are interested in quoting.



Upon receipt of your notification of interest, we will send to you, as of the fourteenth (14th) day after the Bid
advertisement, the list of those firms which have taken out copies of the plans and specifications for this
contract. We will read the list over the phone or e-mail it to you if you call us at (802) 809-1765 . You may
review the plans and specifications by requesting Bidding Documents via email to
mbourque@burlingtonvt.gov . Upon request and receipt of the email, the Issuing Office will transmit the
Bidding Documents via a file sharing link and the requester will be added to the Plan Holder list.



All notifications of interest received within the time frame identified above will be listed in an addendum to
prospective Bidders issued the fifteenth (15th) calendar day after the Bid advertisement. Late notifications will
not be included through the issuance of subsequent addenda.



You are encouraged to initiate contact with Bidders as early in the bid phase as possible. You have until five
(5) calendar days prior to the Bid date to notify (preferably by certified mail, delivery/read receipt email, or
by any other form of documented communication) those Bidders of your intent to negotiate scope and price
(pricing not necessary at this time). If the B i d d e r has not received your d o c u m e n t e d , w r i t t e n
r e s p o n s e f i v e ( 5) calendar days prior to the Bid date, no other communication initiated by the Bidder is
necessary. You are being sent the attached advertisement and tentative date of initial advertisement as our
notification to you of pending work. Keep all records of your communication to and from the Bidders
you contact prior to the Bid opening. We look forward to receiving your response regarding your interest
in our project.



Best,

Mary



Mary Bourque, PE (she/her)

 5


 Page 105 of 434
Water Resources Engineer

Mobile: (802) 809-1765



53 Lavalley Lane

Burlington, VT 05401




Please note that this communication and any response to it will be maintained as a public record and may be subject to disclosure
under the Vermont Public Records Act.




 6


 Page 106 of 434
Mary Bourque

From: Mary Bourque
To: Mary Bourque
Sent: Thursday, February 5, 2026 10:36 AM
Subject: Read: Notification of Work in Burlington, VT


Your message

 To: Mary Bourque
 Subject: Notification of Work in Burlington, VT
 Sent: Thursday, February 5, 2026 10:34:10 AM (UTC-05:00) Eastern Time (US & Canada)

was read on Thursday, February 5, 2026 10:34:33 AM (UTC-05:00) Eastern Time (US & Canada).




 7


 Page 107 of 434
Mary Bourque

From: Microsoft Outlook
 <MicrosoftExchange329e71ec88ae4615bbc36ab6ce41109e@burlingtonvt.gov>
To: ken@akslipforming.com; fourseasonstrafficcontrolllc@gmail.com;
 theresa@jpsicard.com; jcbcolby@gmail.com; kdelong@k5corporation.com;
 harbourroads@aol.com; kim@mspipellc.com; elibby@newformbuilding.com;
 emilie@brunellasphalt.com; exec@robertstraffic.com; jenn.nicolai@gmail.com;
 grecco@tangoconst.com; tristateemulsions@gmail.com; DebraR@worksafetci.com
Sent: Thursday, February 5, 2026 10:35 AM
Subject: Relayed: Notification of Work in Burlington, VT



Delivery to these recipients or groups is complete, but no delivery notification was sent by the
destination server:

ken@akslipforming.com (ken@akslipforming.com)

fourseasonstrafficcontrolllc@gmail.com (fourseasonstrafficcontrolllc@gmail.com)

theresa@jpsicard.com (theresa@jpsicard.com)

jcbcolby@gmail.com (jcbcolby@gmail.com)

kdelong@k5corporation.com (kdelong@k5corporation.com)

harbourroads@aol.com (harbourroads@aol.com)

kim@mspipellc.com (kim@mspipellc.com)

elibby@newformbuilding.com (elibby@newformbuilding.com)

emilie@brunellasphalt.com (emilie@brunellasphalt.com)

exec@robertstraffic.com (exec@robertstraffic.com)

jenn.nicolai@gmail.com (jenn.nicolai@gmail.com)

grecco@tangoconst.com (grecco@tangoconst.com)

tristateemulsions@gmail.com (tristateemulsions@gmail.com)

DebraR@worksafetci.com (DebraR@worksafetci.com)

Subject: Notification of Work in Burlington, VT




 8


 Page 108 of 434
Mary Bourque

From: Microsoft Outlook
 <MicrosoftExchange329e71ec88ae4615bbc36ab6ce41109e@burlingtonvt.gov>
To: Mary Bourque
Sent: Thursday, February 5, 2026 10:34 AM
Subject: Delivered: Notification of Work in Burlington, VT



Your message has been delivered to the following recipients:

Mary Bourque (mbourque@burlingtonvt.gov)

Subject: Notification of Work in Burlington, VT




 9


 Page 109 of 434
Mary Bourque

From: Microsoft Outlook
 <MicrosoftExchange329e71ec88ae4615bbc36ab6ce41109e@burlingtonvt.gov>
To: Martin Lee
Sent: Thursday, February 5, 2026 10:34 AM
Subject: Delivered: Notification of Work in Burlington, VT



Your message has been delivered to the following recipients:

Martin Lee (mlee@burlingtonvt.gov)

Subject: Notification of Work in Burlington, VT




 10


 Page 110 of 434
Mary Bourque

From: Microsoft Outlook
 <MicrosoftExchange329e71ec88ae4615bbc36ab6ce41109e@burlingtonvt.gov>
To: Heidi LaRouche
Sent: Monday, April 6, 2026 4:43 PM
Subject: Relayed: RE: Notification of Work in Burlington, VT



Delivery to these recipients or groups is complete, but no delivery notification was sent by the
destination server:

Heidi LaRouche (fourseasonstrafficcontrolllc@gmail.com)

Subject: RE: Notification of Work in Burlington, VT




 1


 Page 111 of 434
Mary Bourque

From: Mary Bourque
Sent: Monday, April 6, 2026 4:42 PM
To: Heidi LaRouche
Subject: RE: Notification of Work in Burlington, VT



Hello Heidi,

I hope you are well. The project referenced below was posted for bid 14 days ago, and can be found on our
website.

Below is a list of current plan holders:
  Engineers Construction, Inc.
  SD Ireland Construction
  Kingsbury Companies, LLC
  Munson Earth Moving Corp.
  Hebert Excavation Corporation
  Everett J. Prescott Inc.
  Ferguson Waterworks
  Construction Summary of NH/Maine/VT, Inc.

Tomorrow I will be posting an addendum which lists Four Seasons Traffic Control LLC as an interested DBE.

Thank you!
Mary

Mary Bourque, PE (she/her)
Water Resources Engineer
Mobile: (802) 809-1765
53 Lavalley Lane
Burlington, VT 05401




Please note that this communication and any response to it will be maintained as a public record and may be subject to disclosure
under the Vermont Public Records Act.

From: Heidi LaRouche <fourseasonstrafficcontrolllc@gmail.com>
Sent: Thursday, February 5, 2026 11:25 AM
To: Mary Bourque <mbourque@burlingtonvt.gov>
Subject: Re: Notification of Work in Burlington, VT


[ WARNING ]: This email was sent from someone outside of the City of Burlington.
 2


 Page 112 of 434
We would be interested in providing traffic control as a subcontractor for this project. Please add us to the list of
interested parties.

Four Seasons Traffic Control LLC
615 VT-31 Poultney, VT 05764

Four Seasons Traffic Control LLC
Woman-Owned
WBE, DBE Certified
Second Chance Company
Owners Heidi and Jeffrey LaRouche
802-417-6143
Four Seasons Traffic Control L.L.C


On Thu, Feb 5, 2026 at 10:34 AM Mary Bourque <mbourque@burlingtonvt.gov> wrote:

 Hello,



 Your firm has been identified as a Disadvantaged Business Enterprise (DBE) which has shown an interest in
 performing work on projects funded by the State of Vermont, Department of Environmental Conservation,
 and the Environmental Protection Agency, Region I.



 The Project consists of but is not limited to: Replacement of up to 2,500 linear feet of water main and
 appurtenances in the City of Burlington, Vermont, including paving, surface restoration which includes
 sidewalk and curbs, and approved traffic control measures. The tentative date of initial advertisement is
 March 9, 2026, and the draft Bid advertisement is attached to this email.



 If you are interested in quoting on Construction, Supplies, Services, or Equipment, please contact this office
 by phone, fax, email, or mail, no later than 14 days from the date of Bid Advertisement giving the following
 information:



 Name of Firm: City of Burlington

 Contact Person: Mary Bourque, PE

 Mailing Address: 53 Lavalley Lane, Burlington VT, 05401

 E-mail: mbourque@burlingtonvt.gov

 Phone No.: (802) 809-1765

 3


 Page 113 of 434
 List the type: Construction, Supplies, Services, or Equipment you are interested in quoting.



Upon receipt of your notification of interest, we will send to you, as of the fourteenth (14th) day after the Bid
advertisement, the list of those firms which have taken out copies of the plans and specifications for this
contract. We will read the list over the phone or e-mail it to you if you call us at (802) 809-1765 . You may
review the plans and specifications by requesting Bidding Documents via email to
mbourque@burlingtonvt.gov . Upon request and receipt of the email, the Issuing Office will transmit the
Bidding Documents via a file sharing link and the requester will be added to the Plan Holder list.



All notifications of interest received within the time frame identified above will be listed in an addendum to
prospective Bidders issued the fifteenth (15th) calendar day after the Bid advertisement. Late notifications will
not be included through the issuance of subsequent addenda.



You are encouraged to initiate contact with Bidders as early in the bid phase as possible. You have until five
(5) calendar days prior to the Bid date to notify (preferably by certified mail, delivery/read receipt email, or
by any other form of documented communication) those Bidders of your intent to negotiate scope and price
(pricing not necessary at this time). If the B i d d e r has not received your d o c u m e n t e d , w r i t t e n
r e s p o n s e f i v e ( 5) calendar days prior to the Bid date, no other communication initiated by the Bidder is
necessary. You are being sent the attached advertisement and tentative date of initial advertisement as our
notification to you of pending work. Keep all records of your communication to and from the Bidders
you contact prior to the Bid opening. We look forward to receiving your response regarding your interest
in our project.



Best,

Mary



Mary Bourque, PE (she/her)

Water Resources Engineer

Mobile: (802) 809-1765



53 Lavalley Lane

Burlington, VT 05401


 4


 Page 114 of 434
Please note that this communication and any response to it will be maintained as a public record and may be subject to disclosure
under the Vermont Public Records Act.




 5


 Page 115 of 434
Date: April 14, 2026


To: Interested Bidders

From: Mary Bourque, P.E.
 Water Resources Engineer


Subject: ADDENDUM #2 for the 2026 Water Resources Water Distribution System
 Improvements Project




Attached is Addendum No. 2 for the City of Burlington, 2026 Water Resources Water
Distribution System Improvements Project Bid Documents, dated March 23, 2026.



If you have any questions, please feel free to contact me at mbourque@burlingtonvt.gov or
(802) 809-1765.




 Page 116 of 434
 ADDENDUM NO. 2
 TO
 CITY OF BURLINGTON, VERMONT
2026 WATER RESOURCES WATER DISTRIBUTION SYSTEM IMPROVEMENTS
 VTDEC DWSRF PROJECT NO. RF3-602




 APRIL 14. 2026




 Page 117 of 434
 ADDENDUM NO. 2
 CITY OF BURLINGTON, VERMONT
  2026 WATER RESOURCES WATER DISTRIBUTION SYSTEM IMPROVEMENTS
The following changes and additional information are hereby made a part of the Contract
Documents. All official changes to the Contract Documents are made only by addenda, and the
Contract Documents govern all aspects of the project. All Bidders shall acknowledge receipt and
acceptance of this Addendum on the Bid Form. Bids submitted without acknowledgement of
receipt of this addendum may be considered non-responsive.

BID OPENING MEETING INFORMATION:

Sealed Bids will be received by Mary Bourque electronically or in-person at 53 Lavalley Lane,
Burlington VT, 05401, until 1 PM local time on 4/22/2026, at which time the Bids received will
be opened and read out loud to plan holders via a Teams Meeting with the following call-in
information:
https://teams.microsoft.com/meet/25549383786639?p=dCnkmOWiy0xzonskCu
Meeting ID: 255 493 837 866 39
Passcode: KE2Ds9G7

For Bidders submitting Bids in-person, the conference room at 53 Lavalley Lane will be
available to attend the Bid Opening.

QUESTIONS:
 Q1. How will increases in fuel and materials been handled based on the situation in
 the middle east?
 A1. Bidders should account for the price of fuel and materials in their bid.
 Vermont SRF funded projects typically do not include the Federal Highway
 Administration’s National Highway Construction Cost Index or similar cost
 increase formula.
 Q2. What if the budget or Engineer Opinion of Probably Cost is exceeded?
 A2. Burlington has occasionally worked through projects that have exceeded the
 project budget or the Engineer Opinion of Probable Cost. When bids come in for
 this project, Burlington will assess how the bid impacts the current budget. If the
 budget is exceeded it may be possible to request a reasonable increase. We will
 stay in touch with the bidders after the bid due date to communicate next steps.




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CLARIFICATIONS:
 1. The assembly included in the Hydrant Flushing Detail in Drawing C-4 has been
 accounted for with Bid Item quantities in the Technical Specifications Bid Form (Bid
 Items 1, 4, and 10). There is no individual pay item for the 2” Hydrant Flushing
 Detail.

 2. Utility Locations:

 Table 1: Sewer Manhole Invert Depths

 Street Location on Road Invert
 Relative to Proposed Depth Below
 Waterline Station Grade (feet)
 Summit Street STA 0-33 10.3
 Summit Street STA 3+33 12.5
 Summit Street STA 8+00 10.95
 Pine Street STA 0-07 7.8
 Pine Street STA 2+58 8.9
 Pine Street STA 5+36 7.06
 Pine Street STA 6+53 7.06
 Pine Street STA 10+00 6.04
 Pine Street STA 13+00 7.49
 Bennington Court STA 0+29 7.2
 Bennington Court STA 2+72 10.3


 Table 2: Stormwater Manhole and Lateral Invert Depths

 Street Location on Road Invert
 Relative to Proposed Depth Below
 Waterline Station Grade (feet)
 Pine Street STA 4+00 3.71
 Pine Street STA 4+03 4.33
 Pine Street STA 4+05 2.92
 Pine Street STA 11+33 3.48
 Pine Street STA 12+84 4.12
 Pine Street STA 13+31 6.1
 Bennington Court STA 0+05 2.33
 Bennington Court STA 2+44 2.96
 Bennington Court STA 2+79 4.25
 Bennington Court STA 2+84 3.75




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TECHNICAL SPECIFICATIONS:

  1. Section 00410, Bid Form:

 DELETE and REPLACE with revised 00410 BID FORM attached to this addendum.

  2. Attachments:

 ADD the attached sign template as “Attachment O”. The sign shall be located in a
 location agreed to with the City and the State.

DRAWINGS:
 1. Drawing G-1:
 ADD the following note to the “Construction Notes”:

 “42. All soils in Burlington are classified as being in Soil Urban Background
 Areas. Project soils that are structurally suitable for reuse on the project shall be
 reused on site. Any project soil not needed for backfill will be transported to an
 approved waste location that is approved to accept Urban Background classified
 materials in Vermont. The Owner and Engineer shall be allowed to inspect any
 aspects of the process including the final disposal location. Excavation, loading
 and stockpiling of Urban Background soil type will follow the procedures
 outlined in the general erosion and sedimentation control plan for the Project.
 There are no known contaminated soils on this project. Per the contract
 documents, contaminated soils shall be handled accordingly.”

 2. Drawing C-1:
 ADD the following note to the “Notes”:

 “21. Utilize a variable message board one week prior to work to warn drivers of
 work start date and delays.”

 3. Drawings C-2, C-3:
 ADD the following note to the “Notes”:

 “22. Utilize a variable message board one week prior to work to warn drivers of
 work start date and delays.”

 4. Drawing C-4:
 REPLACE the construction note at STA. 2+65, “Cut out 6” Water Main at existing
 2” tap, replace with 6” PVC and 2 Solid Sleeve fittings.” with the following note:




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 “Cut out 6” water main from the nearest joint north of the existing 2” tap to the
 nearest joint south of the proposed 2” main. Replace with 6” PVC and 2 Solid
 Sleeve fittings.”

5. Drawing C-4:
 REPLACE the construction note at STA. 2+65, “Tap into existing 6” water main
 with proposed 2” HDPE water main” with the following note:

 “Tap into new 6” water main with proposed 2” HDPE water main.”




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 SECTION 00410

 BID FORM

 Water Resources Distribution Rehabilitation – Multiple Streets




 EJCDC® C-410, Bid Form for Construction Contracts.
Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
 and American Society of Civil Engineers. All rights reserved. Page i

 Page 122 of 434
 TABLE OF CONTENTS


 Page
ARTICLE 1 – Bid Recipient ........................................................................................................................ 1
ARTICLE 2 – Bidder’s Acknowledgements ................................................................................................ 1
ARTICLE 3 – Bidder’s Representations...................................................................................................... 1
ARTICLE 4 – Bidder’s Certification ............................................................................................................ 2
ARTICLE 5 – Basis of Bid ........................................................................................................................... 5
ARTICLE 6 – Time of Completion .............................................................................................................. 6
ARTICLE 7 – Attachments to this Bid ........................................................................................................ 6
ARTICLE 8 – Defined Terms ...................................................................................................................... 7
ARTICLE 9 – Bid Submittal ........................................................................................................................ 7




 EJCDC® C-410, Bid Form for Construction Contracts.
 Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
 and American Society of Civil Engineers. All rights reserved. Page ii

 Page 123 of 434
ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted electronically to: Mary Bourque, PE, Water Resources Engineer at:
 mbourque@burlingtonvt.gov.
 Hard copy bids are to be submitted to:
 Mary Bourque, PE
 53 Lavalley Lane, Burlington, VT 05401
1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement
 with Owner in the form included in the Bidding Documents to perform all Work as specified or
 indicated in the Bidding Documents for the prices and within the times indicated in this Bid and
 in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without
 limitation those dealing with the disposition of Bid security. This Bid will remain subject to
 acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may
 agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:
 A. Bidder has examined and carefully studied the Bidding Documents, and any data and
 reference items identified in the Bidding Documents, and hereby acknowledges receipt of
 the following Addenda:
 Addendum No. Addendum, Date




 B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site and
 adjacent areas, and become familiar with and satisfied itself as to the general, local, and
 Site conditions that may affect cost, progress, and performance of the Work.
 C. Bidder is familiar with and has satisfied itself as to all Laws and Regulations that may affect
 cost, progress, and performance of the Work.
 D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface
 conditions at or adjacent to the Site and all drawings of physical conditions relating to
 existing surface or subsurface structures at the Site that have been identified in the
 Supplementary Conditions, especially with respect to Technical Data in such reports and
 drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if
 any, at or adjacent to the Site that have been identified in the Supplementary Conditions,
 especially with respect to Technical Data in such reports and drawings.



 EJCDC® C-410, Bid Form for Construction Contracts.
 Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
 and American Society of Civil Engineers. All rights reserved. Page 1

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 NOTE(S) TO USER:
 E. Bidder has considered the information known to Bidder itself; information commonly
 known to contractors doing business in the locality of the Site; information and
 observations obtained from visits to the Site; the Bidding Documents; and any Site-related
 reports and drawings identified in the Bidding Documents, with respect to the effect of
 such information, observations, and documents on (1) the cost, progress, and performance
 of the Work; (2) the means, methods, techniques, sequences, and procedures of
 construction to be employed by Bidder; and (3) Bidder’s safety precautions and programs.
 F. Bidder agrees, based on the information and observations referred to in the preceding
 paragraph, that no further examinations, investigations, explorations, tests, studies, or data
 are necessary for the determination of this Bid for performance of the Work at the price bid
 and within the times required, and in accordance with the other terms and conditions of
 the Bidding Documents.
 G. Bidder is aware of the general nature of work to be performed by Owner and others at the
 Site that relates to the Work as indicated in the Bidding Documents.
 H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or
 discrepancies that Bidder has discovered in the Bidding Documents, and confirms that the
 written resolution thereof by Engineer is acceptable to Bidder.
 I. The Bidding Documents are generally sufficient to indicate and convey understanding of all
 terms and conditions for the performance and furnishing of the Work.
 J. The submission of this Bid constitutes an incontrovertible representation by Bidder that
 Bidder has complied with every requirement of this Article, and that without exception the
 Bid and all prices in the Bid are premised upon performing and furnishing the Work
 required by the Bidding Documents.

ARTICLE 4 – BIDDER’S CERTIFICATION

4.01 Bidder certifies that:
 A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed
 individual or entity and is not submitted in conformity with any collusive agreement or
 rules of any group, association, organization, or corporation;
 B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false
 or sham Bid;
 C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and
 D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing
 for the Contract. For the purposes of this Paragraph 4.01.D:
 1. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of
 value likely to influence the action of a public official in the bidding process;
 2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to
 influence the bidding process to the detriment of Owner, (b) to establish bid prices at
 artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and
 open competition;




 EJCDC® C-410, Bid Form for Construction Contracts.
 Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
 and American Society of Civil Engineers. All rights reserved. Page 2

 Page 125 of 434
 3. “collusive practice” means a scheme or arrangement between two or more Bidders,
 with or without the knowledge of Owner, a purpose of which is to establish bid prices
 at artificial, non-competitive levels; and
 4. “coercive practice” means harming or threatening to harm, directly or indirectly,
 persons or their property to influence their participation in the bidding process or
 affect the e execution of the Contract.
E. Bidder is familiar with all laws and regulations that may affect cost, progress, and
 performance of the work, including BABAA requirements.
F. Disclosure of Lobbying Activities - In conformance with 45 CFR Part 604, the Bidder
 certifies, to the best of his or her knowledge and belief, that:
 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
 undersigned, to any person for influencing or attempting to influence an officer or
 employee of any agency, a Member of Congress, an officer or employee of Congress,
 or an employee of a Member of Congress in connection with the awarding of any
 Federal contract, the making of any Federal grant or Federal loan, and the extension,
 continuation, renewal, amendment, or modification of any Federal contract, grant or
 loan.
 2. If any funds other than Federal appropriated funds have been paid or will be paid to
 any person for influencing or attempting to influence an officer or employee of any
 agency, a Member of Congress, an officer or employee of Congress, or an employee
 of a Member of Congress in connection with this Federal contract, grant or loan, the
 undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying
 Activities," in accordance with its instructions.
 3. The Bidder shall require that the language of this certification be included in the
 award documents for all sub-awards at all tiers (including contracts, subcontracts,
 and sub- grants under grants and loans) and that all sub-recipients shall certify and
 disclose accordingly.
 4. This certification is a material representation of fact upon which reliance was placed
 when this transaction was made or entered into. Submission of this certification is a
 prerequisite for making or entering into this transaction imposed by section 1352,
 title 31, U.S. Code. Any person who fails to file the required certification shall be
 subject to a civil penalty of not less than $10,000 and not more than $100,000 for
 each such failure.
G. Certification Regarding Debarment, Suspension, Ineligibility - The Bidder certifies that
 neither it nor its principals is presently debarred, suspended, proposed for debarment,
 declared ineligible, or voluntarily excluded from participation in this transaction by any
 Federal department or agency. Where the Bidder is unable to certify to any of the
 statements in this certification, the undersigned shall attach an explanation to this
 proposal.
H. Notice to Labor Unions or other Organizations of Workers (Non-Discrimination In
 Employment) - The Bidder hereby agrees to the following conditions:
 1. It will incorporate or cause to be incorporated into any contract for construction
 work, or modification thereof, paid for in whole or in part with funds obtained from
 the Federal Government pursuant to a grant, contract, loan, insurance, or guarantee,
 or undertaken pursuant to any Federal program involving such grant, contract, loan,
 insurance, or guarantee, the provisions prescribed for Government contracts and
 EJCDC® C-410, Bid Form for Construction Contracts.
 Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
 and American Society of Civil Engineers. All rights reserved. Page 3

 Page 126 of 434
 Federally assisted construction contracts by Sections 202 and 301 of Executive Order
 11246, as amended.
 2. It will assist and cooperate actively with the Environmental Protection Agency and
 the Secretary of Labor in obtaining the compliance of Contractors and
 Subcontractors with said contract provisions and with the rules, regulations, and
 relevant orders of the Secretary.
 3. It will obtain and furnish to the Environmental Protection Agency and to the
 Secretary of Labor such information as they may require for the supervision of such
 compliance.
 4. It will enforce the obligations of Contractors and Subcontractors under such
 provisions, rules, regulations and orders.
 5. It will carry out sanctions and penalties for violations of such obligations imposed
 upon Contractors and Subcontractors by the Secretary of Labor or the Environmental
 Protection Agency.
 6. It will refrain from entering any contract subject to this Order or extension or other
 modification of such a contract with a Contractor or Subcontractor debarred from
 Government contracts and Federally assisted construction contracts under Part II,
 Subpart D of this Order, and
 7. In the event that he/she fails and refuses to comply with his undertakings, the
 Bidder agrees that the Environmental Protection Agency may cancel, terminate, or
 suspend in whole or in part this grant (contract, loan, insurance, or guarantee), may
 refrain from extending any further assistance under any of its programs subject to
 Executive Order 11246, as amended, until satisfactory assurance of future
 compliance has been received from such Bidder, or may refer the case to the
 Department of Justice for appropriate legal proceedings.
I. Certification of Non-Segregated Facilities - The Bidder certifies that he/she does not
 maintain or provide for his/her employees any segregated facilities at any of his/her
 establishments, and that he/she does not permit his/her employees to perform their
 services at any location, under his/her control, where segregated facilities are
 maintained. The Bidder certifies further that he/she will not maintain or provide for
 his/her employees any segregated facilities at any of his/her establishments, and that
 he/she will not permit his/her employees to perform their services at any location, under
 his/her control, where segregated facilities are maintained. The Bidder agrees that a
 breach of this certification is a violation of the Equal Opportunity clause in this contract.
 As used in this certification, the term segregated facilities means any waiting rooms,
 work areas, rest rooms and wash rooms, restaurants and other eating areas, time clocks,
 locker rooms and other storage or dressing areas, parking lots, drinking fountains,
 recreation or entertainment areas, transportation, and housing facilities provided for
 employees which are segregated by explicit directive or are in fact segregated on the
 basis of race, creed, color, or national origin, because of habit, local custom, or otherwise.
 The Bidder agrees that (except where he has obtained identical certifications from
 proposed Subcontractors for specific time periods) he/she will obtain identical
 certifications from proposed Subcontractors prior to the award of subcontracts exceeding
 $10,000 which are not exempt from the provisions of the Equal Opportunity clause, and
 that he/she will retain such certifications in his/her files.



 EJCDC® C-410, Bid Form for Construction Contracts.
 Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
 and American Society of Civil Engineers. All rights reserved. Page 4

 Page 127 of 434
ARTICLE 5 – BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the following
 price(s):
 Bidder acknowledges that (1) each Bid Unit Price includes an amount considered by Bidder
 to be adequate to cover Contractor’s overhead and profit for each separately identified
 item, and (2) estimated quantities are not guaranteed, and are solely for the purpose of
 comparison of Bids, and final payment for all unit price Bid items will be based on actual
 quantities, determined as provided in the Contract Documents. In case of any error by
 Bidder in calculating the extended price, Owner shall recalculate the extended price based
 upon the unit price provided, and the recalculated price will be used as the basis for
 comparison and award.

 BID BID UNIT PRICE TOTAL
 ITEM DESCRIPTION UNITS
  ITEM QTY PRICE
 1 2" Water Main LF 265 $ $
 2 6" Water Main LF 25 50 $ $
 3 8" Water Main LF 2086 $ $
 4 2" Gate Valve EA 2 $ $
 5 6" Gate Valve EA 2 $ $
 6 8" Gate Valve EA 7 $ $
 7 1" Water Services LF 441 $ $
 8 1.5" Water Services LF 35 $ $
 9 6" Water Services LF 44 $ $
 10 Curb Stop and Boxes EA 6 $ $
 11 Corporation Stops EA 30 $ $
 Ledge and Boulder $ $
 12 CYD 25
 Excavation
 13 Unsuitable Material CYD 2130 $ $
 Permanent Patch Pavement $ $
 14 SY 2388
 Repair for Roads
 Pavement Repair for $ $
 15 SY 133
 Driveways
 16 Concrete curb replacement LF 265 $ $
 Concrete sidewalk $ $
 17 SY 28
 replacement
 18 Rigid Trench Insulation LF 120 $ $
 Abandon Existing Water Line $ $
 19.A LS 1
 - Summit Street
 Abandon Existing Water Line $ $
 19.B LS 1
 - Pine Street
 Preparation of Site and $ $
 20.A Miscellaneous Work - LS 1
 Summit Street
 Preparation of Site and $ $
 20.B Miscellaneous Work - Pine LS 1
 Street
 EJCDC® C-410, Bid Form for Construction Contracts.
 Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
 and American Society of Civil Engineers. All rights reserved. Page 5

 Page 128 of 434
 Preparation of Site and $ $
 20.C Miscellaneous Work - LS 1
 Bennington Court
 Total of Base Bid $



 BID BID UNIT PRICE TOTAL
 ITEM DESCRIPTION UNITS
  ITEM QTY PRICE
 Main Street Intersection $ $
 BA1 LS 1
 Work
 Total of Bid Alternate $


 The total of all Unit Price and Lump Sum Bid Items for the Base Bid and bid alternate shall be
 the basis of bid comparison for Contract Award.




 Total of Lump Sum and Unit Price Bids = Total Bid Price $



ARTICLE 6 – TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for
 final payment in accordance with Paragraph 15.06 of the General Conditions on or before the
 dates or within the number of calendar days indicated in the Agreement.
6.02 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 7 – ATTACHMENTS TO THIS BID

7.01 The following documents are submitted with and made a condition of this Bid:
 A. Required Bid security;
 B. Demonstration of positive contact with DBEs;
 C. List of Proposed Subcontractors;
 D. List of Proposed Suppliers;
 E. List of Project References;
 F. Evidence of authority to do business in the state of the Project; or a written covenant to
 obtain such license within the time for acceptance of Bids;
 G. Required Bidder Qualification Statement with supporting data;
 H. Burlington Livable Wage Certification;
 I. Burlington Outsourcing Certification;
 J. Burlington Union Deterrence Certification; and
 K. City of Burlington Pre-Qualification of Construction Contractors Application.
 EJCDC® C-410, Bid Form for Construction Contracts.
 Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
 and American Society of Civil Engineers. All rights reserved. Page 6

 Page 129 of 434
ARTICLE 8 – DEFINED TERMS

8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions
 to Bidders, the General Conditions, and the Supplementary Conditions.

ARTICLE 9 – BID SUBMITTAL

9.01 By signing this BID, the BIDDER certifies that the BIDDER complies with the following Federal
 requirements:
 A. 45 CFR Part 604 – Disclosure of Lobbying Activities
 B. Certification regarding Debarment, Suspension, and Ineligibility Statement
 C. Notice to Labor Unions or other Organizations of Workers Certification of Non-
 Segregated Facilities
 D. All laws and regulations that may affect cost, progress, and performance of the work,
 including BABAA requirements

9.02 I □ have, □ have not (check one), participated in a previous contract or subcontract subject
 to Executive Order No. 11246, as amended, (regarding equal employment opportunity) or a
 preceding similar Executive Order. See the following for Executive Order No. 11246:
 http://www.eeoc.gov/history/executive-order-no-11246

9.03 I □ have, □ have not (check one), previously had contracts subject to the written affirmative
 action programs requirements of the Secretary of Labor.
9.04 Bidder understands that if Bidder has failed to file any compliance reports that have been
 required of them, Bidder is not eligible and will not be eligible to have their Bid considered or
 to enter into the proposed contract unless and until Bidder makes an arrangement regarding
 such reporting that is satisfactory to the Agency and the office where the reports are required
 to be filed.
9.05 Bidder understands and acknowledges that the penalty for making false statements in offers
 is prescribed in 18 U.S.C. 1001.


BIDDER: [Indicate correct name of bidding entity]



By:
[Signature]

[Printed name]
(If Bidder is a corporation, a limited liability company, a partnership, or a joint venture, attach
evidence of authority to sign.)

Attest:
[Signature]

[Printed name]


 EJCDC® C-410, Bid Form for Construction Contracts.
 Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
 and American Society of Civil Engineers. All rights reserved. Page 7

 Page 130 of 434
Title:

Submittal Date:

Address for giving notices:




Telephone Number:

Contact Name and e-mail address:




 EJCDC® C-410, Bid Form for Construction Contracts.
 Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies,
 and American Society of Civil Engineers. All rights reserved. Page 8

 Page 131 of 434
 Page 132 of 434
RECIPIENT HAS RECIEVED FINANCES FROM THE EPA FOR THIS PROJECT
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Page 140 of 434
 Board of Finance and City Council Submission Checklist
 Version: April 2025

 Public Works – Water Mary Bourque
 Department: Resources Division Submitter:

 Title/Subject: Construction Contract for Water Mains Replacement

 Approval Requested: Meeting Date:
 ☒ Board of Finance 5/11/2026
 ☒ City Council 5/18/2026
 ☐ Both BOF and Council Click or tap to enter a date.

Instructions
 1. This form must be completed by the person submitting the materials.
 2. This form must be sent with the final submission of materials in advance of the meeting.
 3. Do not indicate that a sign-off was received until it has actually been obtained.
 4. Commission reports and presentations do not need to be reviewed by the CAO or Attorneys.
 5. Name the reviewing Attorney or HR Manager in the Note column.


 Signoff Needed Received? Approval Date Note
 Department Head Yes 5/4/2026 Chapin Spencer

 Mayor’s Office Yes 5/5/2026 Kara Alnasrawi
 Board/Commission N/A Click or tap to Click or tap here to enter text.
 enter a date.
 City Attorney’s Office for memo and Yes 5/4/2026 Erik Ramakrishnan
 contracts or legal documents
 City Attorney’s Office for memo and Yes 5/4/2026 Erik Ramakrishnan
 motion(s) or resolution(s)
 CAO for budget, financing, and memo Yes 5/4/2026 Katherine Schad
 Human Resources, if personnel action N/A Click or tap to Click or tap here to enter text.
 or policy enter a date.
 CIO, if IT-related N/A Click or tap to Click or tap here to enter text.
 enter a date.




 Page 141 of 434
TO: Board of Finance, City of Burlington
 City Council, City of Burlington

FROM: Patrick Leahy Burlington International Airport
 Nic Longo, Director of Aviation
 Larry Lackey, Director of Planning, Engineering, and Sustainability

DATE: May 11, 2026 – Board of Finance
 May 18, 2026 – City Council

SUBJECT: Request to Accept and Execute a Federal Aviation Administration (FAA) for the
 Residential Sound Insulation Program (RSIP) Phase 6 Grant and a Contract Agreement
 with Jones Payne Group, Inc (JPG) for the completion of this RSIP Phase 6 project.


REQUEST

The Patrick Leahy Burlington International Airport (Airport or BTV) seeks to:

 1. Execute an Agreement with Jones Payne Group, Inc (JPG) for the RSIP Phase 6 project.

 2. Execute a Federal Aviation Administration (“FAA”) grant for the RSIP Phase 6 project.

Background Information

The program converts incompatible residential units to a compatible land use by installing an acoustical
treatment package which will provide relief from aircraft noise by upgrading interior living areas.
Upgrades may include replacement of windows and doors with acoustically rated products and
installation or upgrade of ventilation systems. The sound insulation treatments are designed to reduce
the interior noise levels to below 45 DNL and provide a minimum noise level reduction of 5dB. It is
anticipated that this project will benefit potentially up to 300 homeowners with outreach, categorization
and eligibility of up to 200 homes and design for up to 50 homeowners. The entire program once
completed is anticipated to benefit approximately 2400 homeowners, which equates to approximate
5500 occupants.




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Project Description

This new Scope of Work consists of Phase 6 of the Residential Sound Insulation Program including:

 • Program Management
 • Outreach to 300 Homes
 • Categorization and eligibility for up to 200 homes
 • Design and Bid for up to 50 Homes made eligible through AIP – 157 and/or AIP – 158
 categorization & eligibility efforts.

Benefits:

The Residential Sound Insulation Program (“Program”) is an approved measure of the 2020 FAA
approved 14 CFR Part 150 Noise Compatibility Program. The overall Program includes approximately
2,400 residential units located within the 65-75 DNL contours of the approved 2024 Noise Exposure
Map (NEM). Homes in this project will be located in the City of South Burlington, City of Winooski,
Vermont or Town of Williston. Properties are selected based upon their location within or adjacent to
the approved 2024 Noise Exposure Map (NEM) 65 - 75 DNL with a goal of balancing the program
homes between the most affected cities/town of South Burlington, Winooski and Williston. Home
selection is to be determined as part of this scope of work.

Funding:

The funding is from the FAA through the typical Airport Improvement Program (AIP) process, with the
funds coming from the FAA Noise Program discretionary appropriation which provides 90% funding.
The remaining 10% is the local share which will supplemented with Passenger Facility Charges (PFC).
We also receive a portion of the local share reimbursement from an agreement with Vermont Gas
Systems (VGS) when these improvements balance/compare with their home energy efficiency program.

PROPOSED MOTIONS:


Board of Finance:

 1. “To approve and recommend that the City Council authorize the Director of Aviation to
 execute a contract agreement with Jones Payne Group, Inc. for up to $1,344,245.00 with a 15%
 contingency, as allowed by the grant, for an amount up to 1,545,882.00 for the program
 management and engineering services for the Residential Sound Insulation Program Phase 6,
 subject to review and approval of the City Attorney’s Office.”




 Page 143 of 434
 2. “To approve and recommend that the City Council authorize the Director of Aviation to execute
 a grant agreement with the Federal Aviation Administration to accept an amount of up to
 $1,222,871.00 with a 15% contingency, as allowed by the grant, for an amount up to
 1,406,302.00 for the program management and engineering services for the Residential Sound
 Insulation Program Phase 6, subject to review and approval of the City Attorney’s Office.”

 3. “To approve and recommend that the City Council authorize the Director of Aviation to take
 such further actions, and to execute such further instruments approved as to form by the City
 Attorney, as may be necessary or convenient to effectuate the transactions contemplated hereby.”

City Council

 1. “To authorize the Director of Aviation to execute a contract agreement with Jones Payne Group,
 Inc. for up to $1,344,245.00 with a 15% contingency, as allowed by the grant, for an amount up
 to 1,545,882.00 for the program management and engineering services for the Residential Sound
 Insulation Program Phase 6, subject to review and approval of the City Attorney’s Office.”


 2. “To authorize the Director of Aviation to execute an additional grant from the Federal Aviation
 Administration to accept an amount of up to $1,222,871.00 with a 15% contingency, as allowed
 by the grant, for an amount up to 1,406,302.00 for the program management and engineering
 services for the Residential Sound Insulation Program Phase 6, subject to review and approval
 of the City Attorney’s Office.”

 3. “To authorize the Director of Aviation to take such further actions, and to execute such further
 instruments approved as to form by the City Attorney, as may be necessary or convenient to
 effectuate the transactions contemplated hereby.”




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 CITY OF BURLINGTON
 DRAFT CONSULTANT CONTRACT

This Consultant Contract (“Contract”) is entered into by and between the City of Burlington,
Vermont (“the City”), and The Jones Payne Group (“Consultant”), a Massachusetts corporation
licensed to do business in Vermont located at 123 North Washington St. 3rd Fl. Boston,
Massachusetts 02114.

Consultant and the City agree to the terms and conditions of this Contract.

1. DEFINITIONS

 The following terms shall be construed and interpreted as follows:

 A . “Contract Documents” means all the documents identified in Section 4 (Scope of
 Work) of this Contract.

 B. “Effective Date” means the date on which this Contract is approved and signed by the
 City, as shown on the signature page.

 C. “Party” means the City or Consultant, and “Parties” means the City and Consultant.

 D. “Project” means the Patrick Leahy Burlington International Airport Sound
 Insulation Program Phase 6.

 E. “Work” means the services described in Section 5 (Payment for Services) of this
 Contract, along with the specifications contained in the Contract Documents as defined
 in Section 4 (Scope of Work) below.

2. RECITALS

 A. Authority. Each Party represents and warrants to the other that the execution and delivery
 of this Contract and the performance of such Party’s obligations have been duly authorized.

 B. Consideration. The Parties acknowledge that the mutual promises and covenants
 contained herein and other good and valuable consideration are sufficient and adequate to
 support this Contract.

 C. Purpose. The City seeks to employ the Consultant to provide administrative and technical
 assistance for noise related issues.

3. EFFECTIVE DATE & TERM

 A. Effective Date. This Contract shall not be valid or enforceable until the Effective
 Date. The City shall not be bound by any provision of this Contract before the
 Effective Date and shall have no obligation to pay Consultant for any performance or

 1


 Page 145 of 434
 expense incurred before the Effective Date or after the expiration or termination of
 this Contract.
 B. Term. This Contract and the Parties’ respective performance shall commence on the
 Effective Date and expire on [__December 31, 2030______] or upon the satisfaction
 of the City, unless sooner terminated as provided herein.


4. SCOPE OF WORK

 The Consultant shall perform the services listed in Attachment A (Request for
 Proposals) to the reasonable satisfaction of the Director of Aviation or designee and as
 described in Attachment B (Consultant’s Response to Request for Proposals), subject
 to Section 7.B hereof and the reasonable directions of Director of Aviation or designee.

5. PAYMENT FOR SERVICES

 A. Amount. The City shall pay the Consultant for completion of the Work in accordance
 with Attachment B (Consultant’s Fee Proposal), subject to the Maximum Limiting
 Amount in Paragraph C, below.

 Consultant agrees to accept this payment as full compensation for performance of all
 services and expenses incurred under this Agreement.

 B. Payment Schedule. The City shall pay the Consultant in the manner and at such times
 as set forth in the Contract Documents. The City seeks to make payment within thirty
 days of receipt of an invoice and any backup documentation requested under subsection
 D (Invoice) below.

 C. Maximum Limiting Amount. The total amount that may be paid to the Consultant for
 all services and expenses under this Contract shall not exceed the maximum limiting
 amount of $1,344,244. The City shall not be liable to Consultant for any amount
 exceeding the maximum limiting amount without duly authorized written approval.

 D. Invoice. Consultant shall submit one copy of each invoice, including rates and a detailed
 breakdown by task for each individual providing services, and backup documentation for
 any equipment or other expenses to the following:

 Larry Lackey, Director of Engineering, Planning, and Sustainability
 1200 Airport Drive, Suite 1
 South Burlington, VT 05403

 Madison Reagan, Environmental Compliance and Project Manager
 1200 Airport Drive, Suite 1
 South Burlington, VT 05403



 2


 Page 146 of 434
 The City reserves the right to request supplemental information prior to payment.
 Consultant shall not be entitled to payment under this Contract without providing
 sufficient backup documentation satisfactory to the City.


6. SECTION & ATTACHMENT HEADINGS

 The article and attachment headings throughout this Contract are for the convenience of City
 and Consultant and are not intended nor shall they be used to construe the intent of this
 Contract or any part hereof, or to modify, amplify, or aid in the interpretation or construction
 of any of the provisions hereof.

7. CONTRACT DOCUMENTS & ORDER OF PRECEDENT

 A. Contract Documents. The Contract Documents are hereby adopted, incorporated by
 reference, and made part of this Contract. The intention of the Contract Documents is to
 establish the necessary terms, conditions, labor, materials, equipment, and other items
 necessary for the proper execution and completion of the Work to ensure the intended
 results.

 The following documents constitute the Contract Documents:

 Attachment A: Consultant’s Scope of Work dated April 6, 2026
 Attachment B: Consultant’s Fee Proposal dated April 6, 2026
 Attachment C: Burlington Standard Contract Conditions for Consultants
 Attachment D: Burlington Livable Wage Ordinance Certification
 Attachment E: Burlington Outsourcing Ordinance Certification
 Attachment F: Burlington Union Deterrence Ordinance Certification
 Attachment G: Consultant’s Certificate of Insurance & Endorsements

 B . Order of Precedent. To the extent a conflict or inconsistency exists between the Contract
 Documents, or provisions therein, then the Contract takes precedent. Any Invitation for
 Bids, Additional Contract Provisions, and the City Ordinance Certifications shall prevail
 over any inconsistency with the Contractor’s Scope of Work and Cost Proposal.

8. [Reserved]

 — Signatures follow on the next page —




 3


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SIGNATURE

  Persons signing for the Parties hereby swear and affirm that they are authorized to act on
  behalf of their respective Party and acknowledge that the other Party is relying on their
  representations to that effect. This Contract may be executed in counterparts, each of which
  may be deemed an original. This Contract may be executed electronically, and an electronic
  copy or other facsimile shall be treated as an original.



 Consultant
 The Jones Payne Group, Inc.


 By: _____________________________
 John Hansen III, President

 Date: ____________________________




 City of Burlington
 Patrick Leahy Burlington International Airport


 By: _____________________________
 Nic Longo
 Director of Aviation


 Date: ___________________




 4


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 Attachment A:
Consultant’s Scope of Work dated April 6, 2026




 Page 149 of 434
 PATRICK LEAHY BURLINGTON INTERNATIONAL AIRPORT
 RESIDENTIAL SOUND INSULATION PROGRAM
 FY26 PROGRAM FORMULATION
 FEBRUARY 2026

The Jones Payne Group (JPG) team will undertake the following activities to continue the Residential
Sound Insulation Program. This task order will consist of:
 • Program management
 • Outreach to 300 homes
 • Categorization and eligibility for up to 200 homes
 • Design and bid for up to 50 homes made eligible through AIP 157 and/or AIP 158 categorization
 & eligibility efforts

For this scope of work, a “home” is defined and counted as:
 • A single building containing no more than two dwelling units counts as one (1) home.
 • A single condominium unit counts as one (1) home.
 • A three-family apartment building counts as one and one-half (1.5) homes.
 • A four-family apartment building counts as two (2) homes.
 • A five-family apartment building counts as two and one-half (2.5) homes.
 • A six-family apartment building counts as three (3) homes.
For this scope of work, a property is defined as:
 • A parcel or plot of land, including all structures located on that parcel.

THE CONSULTANT TEAM
The Jones Payne Group, Inc. (JPG) will serve as the Prime Consultant in conjunction with direct support
from Sub-Consultants: Harris Miller Miller & Hanson (HMMH) providing acoustical design services; KAS
Consulting, Inc. (KAS) providing regulated materials testing and clearance; Rimkus Inc. (Rimkus)
providing mechanical and electrical engineering services; 106 Associates providing historic survey and
state historic preservation office coordination, and EIV providing construction observation services.
JPG will take executive responsibility for contract requirements, financial accountability, and
responsiveness of the CONSULTANT team members. The schedule anticipates 14 months to complete.
Work undertaken will be conducted in accordance with Federal Aviation Administration guidelines and
guidance specifically Advisory Circular 150/5000-9B .
The consultant team primary locations:
 • JPG: Primary Principal Consultant is located in Asheville, NC. Assistant Project Manager
 is located in Burlington VT. All other staff are located in Boston MA




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 • Rimkus: Staff are located in Boston MA
 • HMMH: Staff are located in Boston MA, two staff are located in California
 • EIV: Staff are located in Burlington VT
 • 106 Associates: Staff are located in Burlington VT
 • KAS: Staff are located in Burlington VT

Task 1. FAA Airport Improvement Program Grant Development

1.1. Develop grant and Proposed Budget

The Team will develop an FAA Airport Improvement Program (AIP) grant application for use by the
Airport.

Task 2. Program Oversight and Coordination

2.1. Project Management/Reporting

The Team will provide oversight and management for all task-related services identified in this scope of
work. Management and coordination will include project procedures, policies, reporting, and
communications both written and verbal.

2.2. Coordination with the Airport

The Team will coordinate with the Airport’s designated Project Manager on a regular basis. Tasks will
include 52 weekly review meetings, informal meetings, discussions, emails, letters, and memorandums,
etc.

Travel Assumptions:
JP: Up to two two-night trips by the Principal Project Consultant and Project Manager as necessary.

2.3. Coordination with External Entities

The Team will coordinate with external entities such as local, state, and federal agencies, building
officials and other entities as requested by the Airport on a regular basis. Tasks will include 52 weekly
review meetings, informal meetings, discussions, emails, letters, and memorandums, etc.

2.4. Intra-team Coordination and Meetings




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The Team will hold intra-team meetings throughout the project to ensure coordination within and
among team members on scheduling, technical, agency, and homeowner/community coordination
issues. We anticipate having 52 weekly coordination meetings.

2.5. Public Informational Meetings

The Team will attend up to two public meetings to assist the Airport in reporting on the status of the RSI
Program. The Team will provide the necessary materials, present, and prepare a summary of comments
for documentation. The Team will prepare mailings, coordinate translation of documents and arrange
for interpreters, if needed.

Travel Assumptions:
JP: Up to two two-night trips by the Principal Project Consultant and Project Manager as necessary.

2.6. Coordination with Project Participants

The Team will have a local representative available to the community for questions and information
about the Program, scope, and schedule. Prospective candidate participants will be notified of Program
details as described in the Community Outreach Plan. It is anticipated that the homeowner coordinator
will spend 4 hours per week during the 52-week schedule coordinating with project participants.

2.7. Project Website & Database

The Team will maintain and host the Program website to communicate the progress of the Sound
Insulation Program. The website will provide general Program information and eligibility requirements
and will keep the local community informed of the Program’s progress.

The Team will also manage the project database, which contains homeowner information, eligibility,
acoustical testing results, prior acoustical treatment, language preference, key milestone dates, and
other property information. The Team will use this to manage and track homeowner progress.

2.8. Update Program Documentation

The Team will update, as needed, the project documents, including

 • Homeowner outreach materials
 • Policy and Procedure Manual (PPM) update that meets the requirements shown in Section 3.2.7
 of AC 150-5000 9B

Task 3. Property Selection and Acoustical Testing & Eligibility Determination

BTV Residential Sound Insulation Program
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3.1. Property Evaluation:

Evaluate properties within the 65 dB and 70 dB DNL humanized contours of the 2029 Noise Exposure
Map, which have not previously been invited to participate in the program. It is assumed that there are
up to 200 additional properties. The Team will perform the following tasks:

Program Applications: The Team will prepare and distribute homeowner applications to 300 (to account
for non-responders) of the most noise-impacted properties where homeowner applications have not
been received and where properties have not been evaluated under a prior categorization and acoustic
testing effort.

3.2. Initial Property Survey and Categorization of Structures

The Team will perform a property survey for up to 200 properties to assess existing conditions in all
habitable rooms. The following conditions will be documented at the site visit:
• Confirmation of Building use type (e.g., single-family, multi-family)
• Confirmation of the Number of levels
• Number and location of all habitable rooms
• Flanking paths that allow noise to penetrate inside the habitable spaces (e.g., mail slots, pet doors,
 fireplaces).
• Location and type of HVAC systems.
• Identification of interior ceiling and/or roof construction and conditions (e.g., vaulted ceilings, attic,
 flat roofs), which may require a separate category for testing.
• Review of any potential code violations or other conditions that may affect the installation of
 acoustical treatments, permitting, or would otherwise require homeowner pre-work prior to
 treatments.
• Prior installation of acoustic treatments, which may require a separate category for testing.
• Identification of major renovations or additions which occurred after October 1, 1998.

The survey will result in a spreadsheet that identifies the outreach effort, applications received,
properties that were surveyed, and designated categories.


Travel Assumptions:
JP: One designer will travel from the Boston, Ma office for two separate one-week (7 night) efforts.


3.3. Acoustical Testing Plan


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The Team will develop an acoustical testing plan (ATP) that meets the requirements in Section 8.2.3 of
AC 150 5000-9B. The test plan will provide a summary of the testing plan, including:
 • Identification of all surveyed properties
 • Property categories according to the criteria established in the overarching acoustical test plan
 • Recommendation and rationale for the testing percentages for each category
 • Identification of the specific homes recommended for acoustical testing.

3.4. Acoustical Testing for Eligibility and Technical Memorandum

Upon FAA acceptance of the test plan, the Team will test up to sixty (60) homes. This will require up to 4
weeks of testing, divided into two 2-week measurement rounds, with at least an intervening 4 weeks
needed to conduct data analysis and report results. Testing will be conducted at a pace of 1 to 3 homes
per day, depending upon the size of the structures. Following each round of acoustical testing, the Team
will analyze the measurement data and report the results and eligibility findings to JP in a technical
memorandum, in electronic format.

Travel Assumptions:
HMMH: Up to three (3) staff members will participate in each 2-week measurement effort, and one (1)
senior staff member will also perform on-site management and technical oversight for up to three (3)
days during each round of acoustical testing. For budgeting purposes, it is assumed that two (2) of these
staff are local (based in HMMH’s Burlington, Massachusetts office and traveling by car) and that two
additional staff are based in California (requiring airfare). A total of eighty-six (86) hotel nights should be
budgeted for the out-of-state staff members. Principal Consultant (2x4 night trip), Senior Consultant
(2x13 night trip), Consultant (2x13 night trip), Consultant (2x13 night trip). Budgeting assumes one rental
car is large enough to carry all equipment for the duration of the testing.


Task 4. Design Services (50 Homes)
It is anticipated that the design services will result in one set of bid documents.

4.1. Select Program Homes

The Team will select up to 50 homes based upon the following criteria:
 • Acoustical eligibility criteria accepted by the FAA
 • Most noise impacted for properties that have applied and have been surveyed based on the
 interpolated DNL
 • Property does not have any significant building, historic, or flood plain issues



BTV Residential Sound Insulation Program
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4.2. Site Assessment Visits (Architectural/Engineering/Hazardous Materials)

The Team will conduct assessment visits to up to 50 homes at a rate of up to 5 homes per day. The
assessment team will include representatives of each discipline. The Team will:
 • Conduct an existing conditions review
 • Identify habitable vs non-habitable spaces
 • Photo-document all exterior elevations and interior areas as needed
 • Develop existing floor plans
 • Document eligible window and door openings
 • Review existing mechanical system and decide if ventilation is necessary; if so, develop a design
 and installation plan
 • Conduct environmental testing for hazardous materials including asbestos containing materials
 and lead-based paint which will be done using an XRF analyzer
 • Document all field notes, quantities, and measurements

The Team will discuss the project schedule and the homeowner agreement with the homeowner. A
draft copy of those documents will be given to the homeowner for review. We will also review potential
treatments with the homeowner at the end of the visit.

Travel Assumptions:

JP: Designer two one week trips, 7 nights each. Architect one trip, 2 nights.

4.3. 60% Design Drawings

The Team will develop schematic treatment recommendations for each home that account for the
conditions specific to each home and reflect the acoustic treatments required per the noise
modeling. Design issues will vary from house to house depending on whether conditions require
additional testing and inspection by the team’s structural, hazmat, or acoustical consultants. The
drawing sets will include floor plans, door and window schedules, photos of each elevation, and
preliminary details on any upgrades or modifications to mechanical, electrical, or ventilation systems.
The Team will coordinate with local building officials regarding any potential issues identified during the
assessment visits.

4.4. Execution of Participation Agreements with Homeowners

After reviewing the 60% documents, the Team will visit each homeowner to review the acoustical
treatments proposed for their home. The Team will explain the treatments to the homeowner, answer
any questions, and provide further product information via the product samples.

BTV Residential Sound Insulation Program
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Any changes requested by the homeowner that are consistent with the Program Policy and Procedures
Manual (PPM) will be allowed. Changes that are not consistent with the PPM will be reviewed with
Airport staff. The final approved treatments will be incorporated in a document referred to as the
Approved Concept Packet (ACP).

The Team will compile a Homeowner Agreement package, which includes the Approved Concept Packet
(ACP) and the Homeowner Agreement. The Team will transmit the Homeowner Agreement Package to
each homeowner for execution. The Team will coordinate the execution of the Homeowner Agreement
and transmit the originals to the Airport for execution. The Team will coordinate with the homeowners
to ensure all documents are executed prior to finalizing the 90% Bid Documents.

4.5. Technical Specifications

The Team will prepare Technical Specifications and Construction Details for the Project to cover the
details of construction administration procedures and acoustical products that meet Program
performance requirements. Products will be reviewed for building code and testing compliance. The
Team will contact product manufacturers to obtain confirmation that products meet Buy American
requirements.

Prevailing wage rates will be designated as appropriate to the scope of work contained in the contract.
The Team will update the technical specifications to reflect any changes in program policy, product
requirements for federal provisions.

4.6. Draft Bid Documents & Probable Cost Estimate (90% Documents)

The Team will prepare a set of 90% bid documents that reflect the treatments indicated in the ACPs for
each home in the bid package. The 90 percent documents are a preview of the final contract documents,
which includes the architectural and engineering design plans; schedules showing door and window
types keyed to details, finishes and colors; and a set of technical specifications and construction details
to cover the array of products and installation conditions found within the program boundary.

Copies of the 90 percent documents will be submitted to the FAA and Airport for review and
comment. Feedback from each agency regarding document compliance with their respective
requirements would be particularly valuable. The Team will also provide a probable cost for each of the
project homes for review by Airport and the FAA. The probable cost estimate will identify whether an
item is or is not AIP eligible. The 90% bid documents will contain the following items:

• Division 0 – Bidding Requirements/Contract Documents; Division 1 – General Provisions; Division 2 –
 Technical Specifications


BTV Residential Sound Insulation Program
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Page 7


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• Plans
• Details
• Probable Cost Estimate


4.7. Final Bid Documents & Probable Cost Estimate

The Team will revise the draft bid documents to reflect the comments received from the Airport and the
FAA to create a set of final 100% bid documents. The draft cost estimate will be updated to reflect the
final scope of work. Plans will be submitted to the Airport for code review and final modifications will be
made to the documents in response to the Airport's review and recommendations.

Task 5. Bid & Award Services

5.1. Distribution of Bid Documents

The Team will package bid documents in PDF format for use by the Airport to distribute to potential
bidders. The team will post the documents as available for download on the Program website.

5.2. Attend Pre-Bid Conference

The Team will assist the Airport in conducting a virtual Pre-Bid Conference for the Project. The Team will
prepare the agenda for submission to the Airport in advance of the meeting and the Team will attend
the Pre-Bid Conference. Minutes of the Pre-Bid Conference will be prepared by the Team.

5.3. Respond to Clarifications & Prepare Addenda

The Team will prepare clarifications in response to questions raised at the Pre-Bid Conference. Written
responses, or addenda, to the bid documents will be issued on behalf of the Airport.

5.4. Tabulate & Evaluate Contractor Bids

Upon receipt of contractor bids from the Airport, the Team will prepare the bid tabulation for review by
the Airport, and others as required. The Team will prepare a written analysis and recommendation letter
for the lowest responsive and responsible bidder.

5.5. Coordinate Buy American Waiver Submittal

The FAA requires a Buy American Waiver be submitted by the selected contractor. The Team will review
the contractor’s Buy American Waiver for compliance with FAA requirements. The Team will coordinate

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Page 8


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with contractor to make any revisions which may be required and submit contractor’s waiver to the
Airport for transmittal to FAA.




DELIVERABLES:
All deliverables will be in an electronic format (MS Word/ Excel / Project / PDF) unless otherwise
specified.

Task 1: FAA Airport Improvement Program Grant Development
• Team proposed scope, schedule and fee

Task 2: Program Oversight and Coordination
• Meeting Summary for each meeting associated with the airport, FAA or other non-team-related
 entities
• Public meeting presentations and handouts
• Updated outreach materials as required
• Updated Policy and Procedures Manual

Task 3: Acoustical Testing Protocols & Eligibility Determination
• Spreadsheet identifying all in 2029 contour including date from desktop analysis and property
 surveys.
• Draft and Final Overarching Acoustical Test Plan
• Draft and Final Acoustical Test Plan
• Draft and Final Acoustical Eligibility Memorandum

Task 4: Design Services
• Memorandum identifying homes to be designed including owner, address and location with DNL
 noise contour.
• 90% bid documents and probable cost estimate
• 100% bid documents and probable cost estimate
• Executed homeowner participation agreement from each property owner

Task 5: Bid & Award Services
• Pre-Bid meeting agenda
• Pre-Bid meeting summary
• Draft addendums including responses and updated drawings responding questions during bidding
 process
• Memorandum summarizing construction bids and recommendation for award


BTV Residential Sound Insulation Program
FY26 Scope of Work
Rev March 31, 2026
Page 9


 Page 158 of 434
 Attachment B:
Consultant’s Fee Proposal dated April 6, 2026




 Page 159 of 434
The Jones Payne Group

Patrick Leahy Burlington International Airport Residential Sound Insulation Program

Summary of Compensation

Fiscal Year 2026 :
Program Management
Design & Bid of 50 Homes
Outreach to 300 Homes
Categorization for up to 200 homes


PRIME CONSULTANT: Jones Payne Group

 AMOUNTS
 FIRM FEE EXPENSES TOTAL DBE %
Jones Payne Group $777,692 $32,428 $810,120
Rimkus Inc. $284,986 $11,208 $296,194
HMMH* $166,808 $32,556 $199,364 15%
KAS Consultants $22,341 $16,225 $38,566
TOTAL $1,251,827 $92,417 $1,344,244 15%


* Denotes DBE Firm




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 The Jones Payne Group
 JPG Rimkus HMMH KAS TOTAL
 Team Fee FY 26
Task 1 - FAA AIP Grant Development
 1.1 Develop Grant and Proposed Budget $ 4,360 $ - $ - $ - $ 4,360
Subtotal Direct Labor $s Task 1 $ 4,360 $ - $ - $ - $ 4,360
Subtotal Hours $s Task 1 16 0 0 0 16
Task 2 - Program Oversight and Coordination
 2.1 Project Management / Reporting $ 119,208 $ 6,579 $ - $ 10,040 $ 135,827
 2.2 Coordination with Airport $ 63,788 $ 2,637 $ - $ - $ 66,425
 2.3 Coordination with External Entities $ 19,860 $ 3,949 $ - $ - $ 23,809
 2.4 Intra-team Coordination & Meetings $ 35,178 $ 22,390 $ 6,176 $ 600 $ 64,344
 2.5 Public Informational Meetings $ 12,076 $ - $ - $ - $ 12,076
 2.6 Coordination w/ Project Participants $ 17,048 $ - $ - $ - $ 17,048
 2.7 Project Website & Database $ 17,656 $ - $ - $ - $ 17,656
 2.8 Update Program Documentation $ 6,884 $ - $ - $ - $ 6,884
Subtotal Direct Labor $s Task 2 $ 291,698 $ 35,555 $ 6,176 $ 10,640 $ 344,069
Subtotal Hours $s Task 2 1494 236 24 91 1845
Task 3 - Acoustical Testing Protocols & Eligibility Determination
 3.1 Property Evaluation $ 24,460 $ - $ - $ - $ 24,460
 3.2 Initial Property Survey & Categorization of Homes $ 89,820 $ - $ - $ - $ 89,820
 3.3 Acoustica Test Plan $ 12,226 $ - $ - $ - $ 12,226
 3.3 Acoustical Testing for Eligibility and Technical Memorandum $ 11,140 $ - $ 156,008 $ - $ 167,148
Subtotal Direct Labor $s Task 3 $ 137,646 $ - $ 156,008 $ - $ 293,654
Subtotal Hours $s Task 3 864 0 912 0 1776
Task 4 - Design Services
 4.1 Select Program Properties $ 11,136 $ - $ - $ - $ 11,136
 4.2 Site Assessment Visits $ 76,622 $ 59,187 $ - $ 8,830 $ 144,639
 4.3 60% Design Drawings $ 155,600 $ 117,398 $ - $ 840 $ 273,838
 4.4 Execution of Homeowner Participation Agreements $ 18,916 $ - $ - $ - $ 18,916
 4.5 Technical Specifications $ 16,049 $ 6,828 $ - $ 1,060 $ 23,937
 4.6 Draft Bid Documents & Probable Cost Estimate (90%) $ 44,625 $ 17,469 $ 4,624 $ 255 $ 66,973
 4.7 Final Bid Documents & Probable Cost Estimate (100%) $ 13,725 $ 35,689 $ - $ 255 $ 49,670
Subtotal Direct Labor $s Task 4 $ 336,673 $ 236,570 $ 4,624 $ 11,240 $ 589,108
Subtotal Hours $s Task 4 $ 1,969 $ 2,028 $ 24 $ 106 4127
Task 5 - Bid & Award
 5.1 Distribution of Bid Documents $ 880 $ - $ - $ - $ 880
 5.2 Pre-Bid Conference $ 880 $ 1,075 $ - $ - $ 1,955
 5.3 Respond to Clarifications & Prepare Addenda $ 2,338 $ 11,785 $ - $ 230 $ 14,353
 5.4 Tabulate & Evaluate Contractor Bids $ 3,218 $ - $ - $ 230 $ 3,448
Subtotal Direct Labor $s Task 5 $ 7,316 $ 12,861 $ - $ 460 $ 20,637
Subtotal Hours $s Task 5 32 110 0 4 146



TOTAL DIRECT LABOR DOLLARS $ 777,692 $ 284,986 $ 166,808 $ 22,341 $ 1,251,827
TOTAL DIRECT LABOR HOURS 4375 2374 960 201 7910


 Direct Expenses

TOTAL DIRECT EXPENSES $ 32,428 $ 11,208 $ 32,556 $ 16,225 $ 92,417

TOTAL FEE $ 810,120 $ 296,194 $ 199,364 $ 38,566 $ 1,344,244




 Page 161 of 434
 PRINCIPAL
 PROJECT CONSTRUCTION ASST. PROJECT
 PROJECT ARCHITECT DESIGNER III DESIGNER II EDITOR WEB MANAGER
 MANAGER ADMINISTRATOR MANAGER
 JONES PAYNE GROUP CONSULTANT
 BTV RESIDENTIAL SOUND INSULATION PROGRAM FY26

 TOTAL HOURS COST

 $325.00 $220.00 $289.00 $172.00 $135.00 $172.00 $186.00 $147.00 $147.00
Task 1 - FAA AIP Grant Development
 1.1 Develop Grant and Proposed Budget 8 8 16 $ 4,360
Subtotal Hours Task 1 8 8 0 0 0 0 0 0 0 16
Subtotal Direct Labor $s Task 1 $2,600 $1,760 $0 $0 $0 $0 $0 $0 $0 $ 4,360
Task 2 - Program Oversight and Coordination
 2.1 Project Management / Reporting 104 104 8 416 632 $ 119,208

 2.2 Coordination with Airport 68 120 104 292 $ 63,788
 2.3 Coordination with External Entities 12 20 40 72 $ 19,860
 2.4 Intra-team Coordination & Meetings 26 52 104 182 $ 35,178
 2.5 Public Informational Meetings 20 20 8 48 $ 12,076
 2.6 Coordination w/ Project Participants 8 104 112 $ 17,048
 2.7 Project Website & Database 4 8 104 116 $ 17,656
 2.8 Update Program Documentation 4 4 32 40 $ 6,884
Subtotal Hours Task 2 234 332 40 0 0 8 8 0 872 1494
Subtotal Direct Labor $s Task 2 $76,050 $73,040 $11,560 $0 $0 $1,376 $1,488 $0 $128,184 $ 291,698
Task 3 - Acoustical Testing Protocols & Eligibility Determination
 3.1 Property Evaluation 2 8 150 160 $ 24,460

 3.2 Initial Property Survey & Categorization of Homes 4 10 280 250 30 574 $ 89,820
 3.3 Acoustical Test Plan 2 16 40 8 66 $ 12,226
 3.4 Acoustical Testing for Eligibility and Eligibility Report 2 12 20 30 64 $ 11,140
Subtotal Hours Task 3 10 46 0 340 250 0 0 0 218 864
Subtotal Direct Labor $s Task 3 $3,250 $10,120 $0 $58,480 $33,750 $0 $0 $0 $32,046 $ 137,646
Task 4 - Design Services
 4.1 Select Program Properties 2 8 8 50 68 $ 11,136
 4.2 Site Assessment Visits 2 2 26 200 16 214 460 $ 76,622
 4.3 60% Design Drawings 50 50 400 400 50 950 $ 155,600
 4.4 Execution of Homeowner Participation Agreements 8 8 8 100 124 $ 18,916
 4.5 Technical Specifications 1 8 40 4 4 8 65 $ 16,049
 4.6 Draft Bid Documents & Probable Cost Estimate (90%) 1 40 60 40 40 40 221 $ 44,625
 4.7 Final Bid Documents & Probable Cost Estimate (100%) 1 8 8 16 40 8 81 $ 13,725
Subtotal Hours Task 4 7 124 184 676 508 0 0 0 470 1969
Subtotal Direct Labor $s Task 4 $2,275 $27,280 $53,176 $116,272 $68,580 $0 $0 $0 $69,090 $ 336,673
Task 5 - Bid & Award
 5.1 Distribution of Bid Documents 4 4 $ 880
 5.2 Pre-Bid Conference 4 4 $ 880
 5.3 Respond to Clarifications & Prepare Addenda 8 2 10 $ 2,338
 5.4 Tabulate & Evaluate Contractor Bids 12 2 14 $ 3,218
Subtotal Hours Task 5 0 28 4 0 0 0 0 0 0 32
Subtotal Direct Labor $s Task 5 $0 $6,160 $1,156 $0 $0 $0 $0 $0 $0 $ 7,316

TOTAL LABOR HOURS 259 538 228 1,016 758 8 8 - 1,560 4,375
TOTAL DIRECT LABOR DOLLARS $84,175 $118,360 $65,892 $174,752 $102,330 $1,376 $1,488 $0 $229,320 $ 777,693


 Direct Expenses Expenses Cost

DIRECT EXPENSES Rate Units Quantity TOTAL EXPENSES
 Airfare $ 500.00 trip 4 $ 2,000
 Lodging $ 202.00 night 48 $ 9,696
 Meals / Per Diem $ 86.00 day 59 $ 5,074
 Mileage/ Tolls $ 0.73 mile 4600 $ 3,358
 Rental car $ 450.00 week
 Photocopies / Printing / Professional Publications $ 1.00 page 2000 $ 2,000
 Postage / Courier / Overnight $ 1.00 letter 300 $ 300
 $ -
 $ -
 Structural Services $ 5,000.00 allowance $ 5,000
 Translation Services $ 5,000.00 allowance $ 5,000
 $ -
TOTAL DIRECT EXPENSES $ 32,428

TOTAL FEE $ 810,121




 Page 162 of 434
 Vice President Principal Electrical
 PM-Elect. Elect. Engineer PM-HVAC Code HVAC Engineer CAD Manager CAD Tech
 Engineering Engineer
 RIMKUS INC
 TOTAL HOURS COST
 BTV RESIDENTIAL SOUND INSULATION PROGRAM FY26
 Kenneth Wagner Ivan Korotich Billy Ryan Kyle Simmons Doug Anderson David Gilleran Carina Grealish Matt Solander Mike Murray
 $411.21 $97.79 $116.83 $150.36 $246.92 $117.29 $116.83 $78.62 $243.39
Task 1 - FAA AIP Grant Development
 1.1 Develop Grant and Proposed Budget 0 $ -
Subtotal Hours Task 1 0 0 0 0 0 0 0 0 0 0
Subtotal Direct Labor $s Task 1 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ -
Task 2 - Program Oversight and Coordination
 2.1 Project Management / Reporting 16 16 $ 6,579
 2.2 Coordination with Airport 4 4 4 12 $ 2,637
 2.3 Coordination with External Entities 2 8 4 16 30 $ 3,949
 2.4 Intra-team Coordination & Meetings 8 50 16 8 60 16 16 4 178 $ 22,390
 2.5 Public Informational Meetings 0 $ -
 2.6 Coordination w/ Project Participants 0 $ -
 2.7 Project Website & Database 0 $ -
 2.8 Update Program Documentation 0 $ -
Subtotal Hours Task 2 30 62 20 12 0 76 16 16 4 236
Subtotal Direct Labor $s Task 2 $12,336 $6,063 $2,337 $1,804 $0 $8,914 $1,869 $1,258 $974 $ 35,555
Task 3 - Acoustical Testing Protocols & Eligibility Determination 0
 3.1 Property Selection 0 $ -
 3.2 Initial Property Survey & Categorization of Homes 0 $ -
 3.3 Acoustical Test Plan 0 $ -
 3.4 Acoustical Testing for Eligibility and Technical Memorandum 0 $ -
Subtotal Hours Task 3 0 0 0 0 0 0 0 0 0 0
Subtotal Direct Labor $s Task 3 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ -
Task 4 - Design Services
 4.1 Select Program Properties 0 $ -
 4.2 Site Assessment Visits 12 144 16 8 184 100 24 8 496 $ 59,187
 4.3 60% Design Drawings 16 275 100 16 425 20 175 16 1043 $ 117,398
 4.4 Execution of Homeowner Participation Agreements 0 $ -
 4.5 Technical Specifications 4 16 4 2 16 4 46 $ 6,828
 4.6 Draft Bid Documents & Probable Cost Estimate (90%) 4 40 75 8 8 135 $ 17,469
 4.7 Final Bid Documents & Probable Cost Estimate (100%) 4 40 75 4 115 12 50 8 308 $ 35,689
Subtotal Hours Task 4 40 515 270 38 0 740 132 249 44 2028
Subtotal Direct Labor $s Task 4 $16,448 $50,362 $31,544 $5,714 $0 $86,795 $15,422 $19,576 $10,709 $ 236,570
Task 5 - Bid & Award
 5.1 Distribution of Bid Documents 0 $ -
 5.2 Pre-Bid Conference 5 5 10 $ 1,075
 5.3 Respond to Clarifications & Prepare Addenda 2 40 8 48 2 100 $ 11,785
 5.4 Tabulate & Evaluate Contractor Bids 0 $ -
Subtotal Hours Task 5 2 45 8 0 0 53 0 0 2 110
Subtotal Direct Labor $s Task 5 $822 $4,401 $935 $0 $0 $6,216 $0 $0 $487 $ 12,861

TOTAL LABOR HOURS 72 622 298 50 - 869 148 265 50 2,374
TOTAL DIRECT LABOR DOLLARS $29,607 $60,825 $34,815 $7,518 $0 $101,925 $17,291 $20,834 $12,170 $ 284,985


 Direct Expenses Expenses Cost

DIRECT EXPENSES Rate Units Trips People TOTAL EXPENSES
 Airfare $ -
 Lodging $ 200.00 6 3 2 $ 7,200
 Meals / Per Diem $ 60.00 6 3 2 $ 2,160
 Mileage/ Tolls $ 0.700 440 3 2 $ 1,848
 Photocopies / Printing / Professional Publications $ -
 Postage / Courier / Overnight $ -
 Office Supplies $ -
 Structural Services $ -
 Translation Services $ -
 Miscellaneous $ -
TOTAL DIRECT EXPENSES $ 11,208

TOTAL FEE $ 296,193




 Page 163 of 434
 Supervisry Cons. I Principal Cons. II Senior Cons. III Consultant II Consultant III
 HMMH, INC.
 TOTAL HOURS COST
 BTV RESIDENTIAL SOUND INSULATION PROGRAM FY26

 $374.00 $254.00 $180.00 $144.00 $133.00
Task 1 - FAA AIP Grant Development
 1.1 Develop Grant and Proposed Budget 0 $ -
Subtotal Hours Task 1 0 0 0 0 0 0
Subtotal Direct Labor $s Task 1 $0 $0 $0 $0 $0 $ -
Task 2 - Program Oversight and Coordination
 2.1 Project Management / Reporting 0 $ -
 2.2 Coordination with Airport 0 $ -
 2.3 Coordination with External Entities 0 $ -
 2.4 Intra-team Coordination & Meetings 8 8 8 24 $ 6,176
 2.5 Public Informational Meetings 0 $ -
 2.6 Coordination w/ Project Participants 0 $ -
 2.7 Project Website & Database 0 $ -
 2.8 Update Program Documentation 0 $ -
Subtotal Hours Task 2 8 8 0 8 0 24
Subtotal Direct Labor $s Task 2 $2,992 $2,032 $0 $1,152 $0 $ 6,176
Task 3 - Acoustical Testing Protocols & Eligibility Determination
 3.1 Property Selection 0 $ -
 3.2 Initial Property Survey & Categorization of Homes 0 $ -
 3.3 Acoustical Test Plan 0 $ -
 3.4 Acoustical Testing for Eligibility and Technical Memorandum 168 248 248 248 912 $ 156,008
Subtotal Hours Task 3 0 168 248 248 248 912
Subtotal Direct Labor $s Task 3 $0 $42,672 $44,640 $35,712 $32,984 $ 156,008
Task 4 - Design Services
 4.1 Select Program Properties 0 $ -
 4.2 Site Assessment Visits 0 $ -
 4.3 60% Design Drawings 0 $ -
 4.4 Execution of Homeowner Participation Agreements 0 $ -
 4.5 Technical Specifications 8 8 8 24 $ 4,624
 4.6 Draft Bid Documents & Probable Cost Estimate (90%) 0 $ -
 4.7 Final Bid Documents & Probable Cost Estimate (100%) 0 $ -
Subtotal Hours Task 4 0 8 8 8 0 24
Subtotal Direct Labor $s Task 4 $0 $2,032 $1,440 $1,152 $0 $ 4,624
Task 5 - Bid & Award
 5.1 Distribution of Bid Documents 0 $ -
 5.2 Pre-Bid Conference 0 $ -
 5.3 Respond to Clarifications & Prepare Addenda 0 $ -
 5.4 Tabulate & Evaluate Contractor Bids 0 $ -
Subtotal Hours Task 5 0 0 0 0 0 0
Subtotal Direct Labor $s Task 5 $0.00 $0.00 $0.00 $0.00 $0.00 $ -

TOTAL LABOR HOURS 8 184 256 264 248 960
TOTAL DIRECT LABOR DOLLARS $2,992 $46,736 $46,080 $38,016 $32,984 $ 166,808


 Direct Expenses Expenses Cost

DIRECT EXPENSES Rate Units Trips People TOTAL EXPENSES
 Airfare $ 750.00 3 2 2 $ 2,250
 Lodging $ 202.00 86 2 3 to 4 $ 17,372
 Meals / Per Diem $ 86.00 94 2 3 to 4 $ 8,084
 Parking / Taxi $ 150.00 3 2 2 $ 450
 Gasoline / Tolls $ 200.00 2 2 3 to 4 $ 400
 Rental Car $ 2,000.00 2 2 3 to 4 $ 4,000
 Photocopies / Printing / Professional Publications
 Postage / Courier / Overnight
 Office Supplies
 Structural Services
 Translation Services
 Miscellaneous
TOTAL DIRECT EXPENSES $ 32,556

TOTAL FEE $ 199,364




 Page 164 of 434
 PROJECT FIELD
 SENIOR MANAGER ADMINISTRATOR
 MANAGER INSPECTOR
 KAS CONSULTANTS TOTAL
 COST
 BTV RESIDENTIAL SOUND INSULATION PROGRAM FY26 HOURS

 $140.00 $115.00 $100.00 $65.00
Task 1 - FAA AIP Grant Development
 1.1 Develop Grant and Proposed Budget 0 $ -
Subtotal Hours Task 1 0 0 0 0 0
Subtotal Direct Labor $s Task 1 $0 $0 $0 $0 $ -
Task 2 - Program Oversight and Coordination
 2.1 Project Management / Reporting 6 80 86 $ 10,040
 2.2 Coordination with Airport 0 $ -
 2.3 Coordination with External Entities 0 $ -
 2.4 Intra-team Coordination & Meetings 1 4 5 $ 600
 2.5 Public Informational Meetings 0 $ -
 2.6 Coordination w/ Project Participants 0 $ -
 2.7 Project Website & Database 0 $ -
 2.8 Update Program Documentation 0 $ -
Subtotal Hours Task 2 7 84 0 0 91
Subtotal Direct Labor $s Task 2 $980 $9,660 $0 $0 $ 10,640
Task 3 - Acoustical Testing Protocols & Eligibility Determination
 3.1 Property Selection 0 $ -
 3.2 Initial Property Survey & Categorization of Homes 0 $ -
 3.3 Acoustical Test Plan 0 $ -
 3.4 Acoustical Testing for Eligibility and Technical Memorandum 0 $ -
Subtotal Hours Task 3 0 0 0 0 0
Subtotal Direct Labor $s Task 3 $0.00 $0.00 $0.00 $0.00 $ -
Task 4 - Design Services
 4.1 Select Program Properties 0 $ -
 4.2 Site Assessment Visits 1 6 80 87 $ 8,830
 4.3 60% Design Drawings 6 6 $ 840
 4.4 Execution of Homeowner Participation Agreements 0 $ -
 4.5 Technical Specifications 1 8 9 $ 1,060
 4.6 Draft Bid Documents & Probable Cost Estimate (90%) 1 1 2 $ 255
 4.7 Final Bid Documents & Probable Cost Estimate (100%) 1 1 2 $ 255
Subtotal Hours Task 4 10 16 80 0 106
Subtotal Direct Labor $s Task 4 $1,400 $1,840 $8,000 $0 $ 11,240
Task 5 - Bid & Award
 5.1 Distribution of Bid Documents 0 $ -
 5.2 Pre-Bid Conference 2 2 $ 230
 5.3 Respond to Clarifications & Prepare Addenda 2 2 $ 230
 5.4 Tabulate & Evaluate Contractor Bids 0 $ -
Subtotal Hours Task 5 0 4 0 0 4
Subtotal Direct Labor $s Task 5 $0 $460 $0 $0 $ 460

TOTAL LABOR HOURS 17 104 80 - 201
TOTAL DIRECT LABOR DOLLARS $2,380 $11,960 $8,000 $0 $ 22,340


 Direct Expenses Expenses Cost

DIRECT EXPENSES Rate Units Samples People TOTAL EXPENSES
 Airfare $ -
 Lodging $ -
 Meals / Per Diem $ -
 Mileage/ Tolls $ 0.725 mile 100 $ -
 Photocopies / Printing / Professional Publications $ -
 Postage / Courier / Overnight $ -
 Office Supplies $ -
 ACM Samples $ 6.35 Sample 500 $ 3,175
 XRF Gun $ 260.00 Home 50 $ 13,000
 Miscellaneous Sampling Supplies $ 5.00 Day 10 $ 50
TOTAL DIRECT EXPENSES $ 16,225

TOTAL FEE $ 38,565




 Page 165 of 434
 Attachment C:
Burlington Standard Contract Conditions For Consultants




 Page 166 of 434
 ATTACHMENT C:
 BURLINGTON STANDARD CONTRACT CONDITIONS
 FOR CONSULTANTS

1. DEFINITIONS:
 A. The “Contract” shall mean the Contract between Consultant and the City to which these
 conditions apply and includes this Attachment C.
 B. The “Consultant” shall mean _______.
 C. The “City” shall mean the City of Burlington, Vermont or any of its departments.
 D. The “Effective Date” shall mean the date on which the Contract becomes effective
 according to its terms, or if no effective date is stated, the date that all parties to it have
 signed.
 E. The “Parties” shall mean the parties to this Contract.
 F. The “Work” shall mean the services being provided by the Consultant, as provided in
 the Contract.

2. REGISTRATION: The Consultant agrees to be registered with the Vermont Secretary of
 State’s office as a business entity doing business in the State of Vermont at all times this
 Contract is effective. This registration must be complete prior to Contract execution.

3. INSURANCE & INDEMNIFICATION: The insurance and indemnification provisions set
 forth in Attachment C-1 are incorporated by this reference as though fully set forth. Any
 provisions of this Contract for indemnification, defense, release of liability, or warranty, shall
 survive termination hereof.

4. CONFLICT OF INTEREST: The Consultant shall disclose in writing to the City any actual
 or potential conflicts of interest or any appearance of a conflict of interest by the Consultant,
 its employees or agents, or its subconsultants, if any.
5. PLANS, RECORDS, AND AVAILABLE DATA: The City agrees to make available, at no
 charge, for the Consultant’s use all available data related to the Contract including any
 preliminary plans, maps, drawings, photographs, reports, traffic data, calculations, EDM,
 valuable papers, topographic survey, utility location plats, or any other pertinent public
 records.

6. PERSONNEL REQUIREMENTS AND CONDITIONS: The Consultant shall employ only
 qualified personnel with appropriate and valid licensure, to the extent a license is required for
 the work performed. The City shall have the right to approve or disapprove key personnel
 assigned to administer activities related to the Contract.

 Except with the approval of the City, during the life of the Contract, the Consultant shall not
 employ:

 1. Any City employees who are directly involved with the awarding, administration,
 monitoring, or performance of the Contract or any project(s) that are the subjects of
 the Contract.




 Page 167 of 434
 2. Any person so involved within one (1) year of termination of employment with the
 City.

 The Consultant warrants that no company or person has been employed or retained, other than
 a bona fide employee working solely for the Consultant, to solicit or secure this Contract, and
 that no company or person has been paid or has a contract with the Consultant to be paid, other
 than a bona fide employee working solely for the Consultant, any fee, commission, percentage,
 brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or
 making of the Contract. For breach or violation of this warranty, the City shall have the right
 to annul the Contract, without liability to the City, and to regain all costs incurred by the City
 in the performance of the Contract.

 The City reserves the right to require removal of any person employed by a Consultant, from
 work related to the Contract, for misconduct, incompetence, or negligence as determined by
 the City, in the due and proper performance of Consultant’s duties, or for neglecting or refusing
 to comply with the requirements of the Contract.

7. PERFORMANCE: Consultant warrants that performance of Work will conform to the
 requirements of this Contract. Consultant shall use that degree of ordinary care and reasonable
 diligence that an experienced and qualified provider of similar services would use acting in
 like circumstances and experience in such matters and in accordance with the standards,
 practices and procedures established by Consultant for its own business.

8. DESIGN STANDARDS:

 a. Unless otherwise specifically provided for in the Contract, or directed in writing,
 Consultant services, studies or designs, that include or make reference to plans,
 specifications, special provisions, computations, estimates, or other data shall be in
 conformance with applicable City, state, and federal specifications, manuals, codes or
 regulations, including supplements to or revisions thereof, adopted prior to or during the
 duration of this Contract. In case of any conflict with the guidelines referenced, the
 Consultant is responsible to identify and follow any course of direction provided by the
 City.

 b. The Consultant shall ensure that any design conforms to applicable requirements of the
 Americans with Disabilities Act, including any regulations or design standards
 promulgated pursuant thereto (including, without limitation, the current edition of the ADA
 Accessibility Guidelines), and any more stringent disability access laws that may apply. If
 applicable to the Work, and to the extent appropriate in the Consultant’s reasonable
 professional judgment, the Consultant shall build reasonable tolerances into plans to ensure
 that as-built or remodeled, buildings or structures comply with applicable accessibility
 standards (e.g., so that the future tiling of a wall will not cause a restroom stall to fail to
 meet minimum width standards, etc.).

9. RESPONSIBILITY FOR SUPERVISION: The Consultant shall assume primary
 responsibility for general supervision of Consultant employees and their sub-consultants for all
 work performed under the Contract and shall be solely responsible for all procedures, methods




 Page 168 of 434
 of analysis, interpretation, conclusions and contents of work performed under the Contract. The
 Consultant shall be responsible to the City for all acts or omissions of its subconsultants and any
 other person performing work under this Contract.

10. UTILITIES: Whenever a facility or component of a private, public, or cooperatively-owned
 utility will be affected by any proposed construction, the Consultant will counsel with the City,
 plus achieve any necessary contacts and discussions with the affected owners, regarding any
 requirement necessary for revisions of facilities or existing installations, both above and below
 ground. Any such installations must be completely and accurately exhibited on any detail sheets
 or plans. The Consultant shall inform the City, in writing, of any such contacts and the results
 thereof.

11. INSPECTION OF WORK: The City shall, at all times, have access to the Consultant’s work
 for the purposes of inspection, accounting, and auditing, and the Consultant shall provide
 whatever access is considered necessary to accomplish such inspections. At any time, the
 Consultant shall permit the City or representative for the City the opportunity to inspect any
 plans, drawings, estimates, specifications, or other materials prepared or undertaken by the
 Consultant pursuant to the Contract, as well as any preparatory work, work-in-progress, or
 completed work at a field site, where applicable.

 Conferences, visits to a site, or an inspection of the work, may be held at the request of any
 involved party or by representatives of the City.

12. REVIEWS AND ACCEPTANCES: All preliminary and detailed designs, plans,
 specifications, estimates or other documents prepared by the Consultant, shall be subject to
 review and endorsement by the City.

 Approval for any inspections or sequences of progress of work shall be documented by letters,
 memoranda or other appropriate written means.

 A frequency for formal reviews shall be set forth in the Contract. Informal reviews, conducted
 by the City will be performed as deemed necessary. The Consultant shall respond to all official
 comments regardless of their source. The Consultant shall supply the City with written copies
 of all correspondence relating to formal and informal reviews.

 No acceptance shall relieve a Consultant of their professional obligation to correct any defects
 or errors in their work at their own expense.

13. PUBLIC RELATIONS: Whenever it is necessary to perform work in the field, particularly
 with respect to reconnaissance, the Consultant will endeavor to maintain good relations with the
 public and any affected property owners. Personnel employed by or representing the Consultant
 shall conduct themselves with propriety. The Consultant agrees to inform property owners
 and/or tenants, in a timely manner, if there is need for entering upon private property as an agent
 of the City, in accordance with 19 V.S.A. § 35 and §.503, to accomplish the work under the
 Contract. The Consultant agrees that any work will be done with minimum damage to the land
 and disturbance to the owner. Upon request of the Consultant, the City shall furnish a letter of




 Page 169 of 434
 introduction to property owners soliciting their cooperation and explaining that the Consultant
 is acting as an agent of the City.

14. ACKNOWLEDGEMENTS: Acknowledgment of the City’s support must be included in any
 and all publications, renderings and project publicity, including audio/visual materials
 developed under this Contract.

15. APPEARANCES:

 A. Hearings and Conferences: The Consultant shall provide services required by the City and
 necessary for furtherance of any work covered under the Contract. These services shall
 include appropriate representation at design conferences, public gatherings and hearings,
 and appearances before any legislative body, commission, board, or court, to justify,
 explain and defend its contractual services covered under the Contract.

 The Consultant shall perform any liaison that the City deems necessary for the furtherance
 of the work and participate in conferences with the City, at any reasonable time, concerning
 interpretation and evaluation of all aspects covered under the Contract.

 The Consultant further agrees to participate in meetings with the City and any other
 interested or affected participant, for the purpose of review or resolution of any conflicts
 pertaining to the Contract.

 The Consultant shall be equitably paid for such services and for any reasonable expenses
 incurred in relation thereto in accordance with the Contract.

 B. Appearance as Witness: If and when required by the City, the Consultant, or an appropriate
 representative, shall prepare and appear for any litigation concerning any relevant project
 or related contract, on behalf of the City. The Consultant shall be equitably paid, to the
 extent permitted by law, for such services and for any reasonable expenses incurred in
 relation thereto, in accordance with the Contract.

16. PAYMENT PROCEDURES: The City shall pay, or cause to be paid, to the Consultant or the
 Consultant’s legal representative payments in accordance with the Contract. All payments will
 be made in reliance upon the accuracy of all representations made by the Consultant, whether in
 invoices, progress reports, emails, or other proof of work. When applicable, for the type of
 payment specified in the Contract, the progress report shall summarize actual costs and any earned
 portion of fixed fee.

 All invoices and correspondence shall indicate the applicable project name, project number and
 the Contract number. When relevant, the invoice shall further be broken down in detail between
 projects.

 When applicable, for the type of payment specified in the Contract, expenses for meals and travel
 shall be limited to the current approved in-state rates, as determined by the State of Vermont’s
 labor contract, and need not be receipted. All other expenses are subject to approval by the City




 Page 170 of 434
 and must be accompanied with documentation to substantiate their charges.

 No approval given or payment made under the Contract, shall be conclusive evidence of the
 performance of the Contract, either wholly or in part thereof, and no payment shall be construed
 to be acceptance of defective work or improper materials.

 The City agrees to pay the Consultant and the Consultant agrees to accept, as full compensation,
 for performance of all services rendered and expenses incurred, the fee specified in the Contract.

 Upon completion of all services covered under the Contract and payment of the agreed upon fee,
 the Contract with its mutual obligations shall end.

17. DUTY TO INFORM CITY OF CONTRACT DOCUMENT ERRORS: If Consultant
 knows, or has reasonable cause to believe, that a clearly identifiable error or omission exists in
 the Contract Documents, including but not limited to unit prices and rate calculations,
 Consultant shall immediately give the City written notice thereof. Consultant shall not cause
 or permit any Work to be conducted which may relate to the error or omission without first
 receiving written notice by the City that City representatives understand the possible error or
 omission and have approved of modifications to the Contract Documents or that Consultant
 may proceed without any modification being made to Contract Documents.

18. NON-APPROPRIATION: The obligations of the City under this Contract are subject to
 annual appropriation by the Burlington City Council. If no funds or insufficient funds are
 appropriated or budgeted to support continuation of payments due under this Contract, the
 Contract shall terminate automatically on the first day of the fiscal year for which funds have
 not been appropriated. The Parties understand and agree that the obligations of the City to
 make payments under this Contract shall constitute a current expense of the City and shall not
 be construed to be a debt or a pledge of the credit of the City. The decision whether or not to
 budget and appropriate funds during each fiscal year of the City is within the discretion of the
 Mayor and City Council of the City. The City shall deliver written notice to Consultant as soon
 as practicable of any non-appropriation, and Contract Consultant shall not be entitled to any
 payment or compensation of any kind for work performed after the City has delivered written
 notice of non-appropriation.

19. CHANGES AND AMENDMENTS: No changes or amendments to the Work of the Contract
 shall be effective unless documented in writing and signed by authorized representatives of the
 City and the Consultant.

20. EXTENSION OF TIME: The Consultant agrees to prosecute the work continuously and
 diligently and no charges or claims for damages shall be made by the Consultant for delays or
 hindrances, from any cause whatsoever, during the progress of any portion of services specified
 in the Contract. Such delays or hindrances, if any, may be compensated for by an extension of
 time for such reasonable period as the City may decide. Time extensions shall be granted by
 amendment, only for excusable delays, such as delays beyond the control of the Consultant
 and without the fault or negligence of the Consultant.




 Page 171 of 434
21. PUBLIC HEALTH EMERGENCY:

  A. Compliance with Mandates and Guidance: The Consultant is advised that public health
 emergencies—meaning public health emergencies, as declared by the City, the State of
 Vermont, or the Federal Government—may introduce significant uncertainty into the
 project. The Consultant must comply with all local, state, federal orders, directives,
 regulations, guidance, advisories during a public health emergency. Consultant shall
 adhere to the below provisions and consider public health emergencies as it develops
 project schedules and advances the Work.

  B. Creation of Public Health Emergency Plan: For any work performed on-site at a City
 location, the Consultant shall create a public health emergency plan acceptable to the City.
 The Consultant shall be responsible for following this plan and ensuring that the project or
 site is stable and in a safe and maintainable condition.
 a. Public Health Emergency Plan: The Public Health Emergency Plan will contain:
 i. Measures to manage risk and mitigate potential impacts to the health and
 safety of the public, the City and Consultant’s workers;
 ii. Explicit reference to any health and safety performance standards and
 mandates provided by the City, the State of Vermont, the Federal
 government, or other relevant governmental entities;
 iii. A schedule for possible updates to the plan as standards and mandates
 change; and
 iv. Means to adjust the schedule and sequence of work should the emergency
 change in nature or duration.
 b. Review and Acceptance of Plan:
 i. Consultant must provide the plan to the City by the Effective Date of this
 Contract or by one (1) week prior to the commencement of on-site activities,
 whichever is later.
 ii. The City shall have sole discretion to require changes to the plan.
 iii. The City may revisit the plan at any time to verify compliance with
 obligations that arise under a state of emergency.

  C. Enforcement & Stoppage of Work: Consultant fails to comply with either 1) the approved
 public health emergency plan, or 2) any local, state, federal orders, directives, regulations,
 guidance, or advisories during a public health emergency, the City may stop Work under
 the Contract until such failure is corrected. Such failure to comply shall constitute a breach
 of the Contract.

 Upon stoppage of work, the City may allow Work to resume, at a time determined by the
 City, under this Contract if such failure to comply is adequately corrected. The City shall
 have sole discretion in determining if Consultant has adequately corrected its failure to
 comply with the above.




 Page 172 of 434
 If Consultant’s breach of Contract has not been cured within seven (7) days after notice to
 stop Work from the City, then City may terminate this Contract, at its discretion.

 D. City Liability Relating to Potential Delays: If a public health emergency is declared, the
 City will not be responsible for any delays related to the sequence of operations or any
 expenses or losses incurred as a result of any delays. Any delays related to a public health
 emergency will be excusable, but will not be compensable.

22. FORCE MAJEURE: Neither Party to this Contract shall be liable to the other for any failure
 or delay of performance of any obligation under this Contract to the extent the failure or delay
 is caused by acts of God, public health emergencies, epidemics, acts of the public enemy, acts
 of superior governmental authority, weather conditions, riots, rebellion, sabotage, or any other
 circumstances for which it is not responsible or which is not under its control (“Force
 Majeure”). To assert Force Majeure, the nonperforming party must prove that a) it made all
 reasonable efforts to remove, eliminate, or minimize the cause of delay or damage, b) diligently
 pursued performance of its obligations, c) substantially fulfilled all obligations that could be
 fulfilled, and d) timely notified the other part of the likelihood or actual occurrence of a Force
 Majeure event. If any such causes for delay are of such magnitude as to prevent the complete
 performance of the Contract within two (2) years of the originally scheduled completion date,
 either Party may by written notice request to amend or terminate the Contract. The suspension
 of any obligations under this section shall not cause the term of this Contract to be extended
 and shall not affect any rights accrued under this Contract prior to the occurrence of the Force
 Majeure. The Party giving notice of the Force Majeure shall also give notice of its cessation.

23. PAYMENT FOR EXTRA WORK, ADDITIONAL SERVICES OR CHANGES: The City
 may, in writing, and without invalidating the Contract, require changes resulting from revision or
 abandonment of work already performed by the Consultant or changes in the scope of work.

 The value of such changes, to the extent not reflected in other payments to the Consultant, shall
 be incorporated in an amendment and be determined by mutual agreement. Any adjustments of
 this nature shall be executed under the appropriate fee established in the Contract, based on the
 adjusted quantity of work.

 No changes for which additional fee payment is claimed shall be made unless pursuant to a written
 order from the City, and no claim for payment shall be valid unless so ordered.

 The Consultant agrees to maintain complete and accurate records, in a form satisfactory to the
 City for all time devoted directly to same by Consultant employees. The City reserves the right
 to audit the records of the Consultant related to any extra work or additional services. Any such
 services rendered shall be subject, in all other respects, to the terms of the Contract. When changes
 are so ordered, no additional work shall be performed by the Consultant until a Contract
 amendment has been fully executed, unless written notice to proceed is issued by the City. Any
 claim for extension of time that may be necessitated as a result of extra work or additional services
 and changes shall be given consideration and evaluated insofar as it directly relates to the change.

24. FAILURE TO COMPLY WITH TIME SCHEDULE: If the City is dissatisfied because of




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 slow progress or incompetence in the performance of the Work in accordance with the schedule
 for completion of the various aspects of construction, the City shall give the Consultant written
 notice in which the City shall specify in detail the cause of dissatisfaction. Should the
 Consultant fail or refuse to remedy the matters complained of within five days after the written
 notice is received by the Consultant, the City shall have the right to take control of the Work
 and either make good the deficiencies of the Consultant itself or direct the activities of the
 Consultant in doing so, employing such additional help as the City deems advisable. In such
 events, the City shall be entitled to collect from the Consultant any expenses in completing the
 Work. In addition, the City may withhold from the amount payable to the Consultant an
 amount approximately equal to any interest lost or charges incurred by the City for each
 calendar day that the Consultant is in default after the time of completion stipulated in the
 Contract Documents.

25. RETURN OF MATERIALS: Consultant agrees that at the expiration or termination of this
 Contract, it shall return to City all materials provided to it during its engagement on behalf of
 City.

26. ACCEPTANCE OF FINAL PAYMENT; RELEASE: Consultant’s acceptance of the final
 payment shall be a release in full of all claims against the City or its agents arising out of or by
 reason of the Work. Any payment, however, final or otherwise, shall not release the Consultant
 or their sureties from any obligations under the Contract Documents or any performance or
 payment bond.

27. OWNERSHIP OF THE WORK: The Consultant agrees that the ownership of all studies,
 data sheets, survey notes, subsoil information, drawings, tracings, estimates, specifications,
 proposals, diagrams, calculations, EDM and other material prepared or collected by the
 Consultant, hereafter referred to as "instruments of professional service", shall become the
 property of the City as they are prepared and/or developed during execution of the Contract.
 The Consultant agrees to allow the City access to all “instruments of professional service” at
 any time. The Consultant shall not copyright any material originating under the Contract
 without prior written approval of the City. No publications or publicity of the work, in part or
 in total, shall be made without the express written agreement of the City, except that Consultant
 may in general terms use previously developed instruments of professional service to describe
 its abilities for a project in promotional materials.

28. PROPRIETARY RIGHTS: The Parties under the Contract hereby mutually agree that, if
 patentable discoveries or inventions should result from work performed by the Consultants
 under the Contract, all rights accruing from such discoveries or inventions shall be the sole
 property of the Consultant. The Consultant, however, agrees to and does hereby grant to the
 City an irrevocable, nonexclusive, non-transferable, and royalty-free license to the
 manufacture, use, and disposition of any discovery or invention that may be developed as a
 part of the Work under the Contract.

29. PUBLIC RECORDS: The Consultant understands that any and all records related to and
 acquired by the City, whether electronic, paper, or otherwise recorded, are subject to the
 Vermont Public Records Act and that the determination of how those records must be handled




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 is solely within the purview of City. The Consultant shall identify all records that it considers
 to be trade secrets as that term is defined by subsection 317(c)(9) of the Vermont Public
 Records Act and shall also identify all other records it considers to be exempt under the Act.
 It is not sufficient to merely state generally that the record is proprietary or a trade secret or is
 otherwise exempt. Particular records, pages or section which are believed to be exempt must
 be specifically identified as such and must be separated from other records with a convincing
 explanation and rationale sufficient to justify each exemption from release consistent with
 Section 317 of Title 1 of the Vermont Statutes Annotated.

30. RECORDS RETENTION AND ACCESS: The Consultant agrees to retain, in its files, and
 to produce to the City—within the time periods requested—all books, documents, Electronic
 Data Media (EDM), accounting records, and other records produced or acquired by the
 Consultant in the performance of this Contract which are related to the City, at any time during
 this Contract and for a period of at least three (3) years after its completion or termination. In
 addition, if any audit, claim, or litigation is commenced before the expiration of that three (3)
 year period, the records shall be retained until all related audits, claims, or litigation are
 resolved. The Consultant further agrees that the City shall have access to all the above
 information for the purpose of review and audit during the Contract period and anytime within
 the aforementioned retention period. Copies of all of the above referenced information shall
 be provided to the City, if requested, in the format in which the records were obtained, created,
 or maintained, such that their original use and purpose can be achieved. Consultant, sub-
 consultants, or their representatives performing work related to the Contract, are responsible to
 ensure that all data and information created or stored on EDM is secure and can be duplicated
 and used if the EDM mechanism is subjected to power outage, obsolescence, or damage.

31. CONTRACT DISPUTES: In the event of a dispute between the parties to this Contract each
 party will continue to perform its obligations unless the Contract is terminated in accordance
 with these terms.

32. SETTLEMENTS OF MISUNDERSTANDINGS: Neither Party shall file any litigation
 arising from this Contract without first attempting in good faith to resolve the Parties’ dispute
 through negotiated settlement or mediation; provided, however, that any applicable statute of
 limitations shall toll during any period in which the Parties are actively and mutually engaged
 in dispute resolution; and provided further that nothing herein shall prevent either Party from
 seeking emergency relief in appropriate circumstances from a court of competent jurisdiction.

33. CITY'S OPTION TO TERMINATE: The Contract may be terminated in accordance with
 the following provisions, which are not exclusive:

 A. Termination for Convenience: At any time prior to completion of services specified under
 the Contract, the City may terminate the Contract for any reason by submitting written
 notice via certified or registered mail to the Consultant, not less than fifteen (15) days prior
 to the termination date, of its intention to do so. If the termination is for the City’s
 convenience, payment to the Consultant will be made promptly for the amount of any fees
 earned to the date of the notice of termination and costs of materials obtained in preparation
 for Work but not yet installed or delivered, less any payments previously made. However,




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 if a notice of termination is given to a Consultant prior to completion of twenty (20) percent
 of the estimated services, as set forth in the approved Work Schedule and Progress Report,
 the Consultant will be reimbursed for that portion of any reasonable and necessary
 expenses incurred to date of the notice of termination that are in excess of the amount
 earned under its approved fee to the date of said termination. Such requests for
 reimbursement shall be supported with factual data and shall be subject to the City’s
 approval. The Consultant shall make no claim for additional compensation against the City
 by reason of such termination.

B. Termination for Cause:

 i. Breach: Consultant shall be in default if Consultant fails in any manner to fully
 perform and carry out each and all conditions of this Contract, including, but not
 limited to, Consultant’s failure to begin or to prosecute the Work in a timely manner
 or to make progress as to endanger performance of this Contract; failure to supply a
 sufficient number of properly skilled employees or a sufficient quantity of materials
 of proper quality; failure to perform the Work unsatisfactorily as determined by the
 City; failure to neglect or refuse to remove materials; or in the event of a breach of
 warranty with respect to any materials, workmanship, or performance guaranty.
 Consultant will not be in default for any excusable delays as provided in Sections 19-
 21.

 The City may give Consultant written notice of such default. If Consultant does not
 cure such default or provide a plan to cure such default which is acceptable to the
 City within the time permitted by the City, then the City may terminate this contract
 for cause.

 ii. Proceedings for Relief of Debtors: If a federal or state proceeding for relief of debtors is
 undertaken by or against Consultant, or if Consultant makes an assignment for the benefit
 of creditors, then the City may immediately terminate this contract.

 iii. Dishonest Conduct: If Consultant engages in any dishonest conduct related to the
 performance or administration of this Contract then the City may immediately terminate
 this contract.

 iv. Cover: In the event the City terminates this contract as provided in this section, the City
 may procure, upon such terms and in such manner as the City may deem appropriate,
 services similar in scope and level of effort to those so terminated, and Consultant shall
 be liable to the City for all of its costs and damages, including, but not limited to, any
 excess costs for such services, interest, or other charges the City incurs to cover.




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 v. Rights and Remedies Not Exclusive: The rights and remedies of the City provided in this
 section shall not be exclusive and are in addition to any other rights and remedies
 provided by law or under this Contract.

34. GENERAL COMPLIANCE WITH LAWS: The Consultant and any subconsultant
 approved under this Contract shall comply with all applicable Federal, State and local laws,
 including but not limited to the Burlington Livable Wage Ordinance, the Non-Outsourcing
 Ordinance, and the Union-Deterrence Ordinance and shall provide the required certifications
 attesting to compliance with these ordinances (see attached ordinances and certifications).

 Provisions of the Contract shall be interpreted and implemented in a manner consistent with
 each other and using procedures that will achieve the intent of both Parties. If, for any reason,
 a provision in the Contract is unenforceable or invalid, that provision shall be deemed severed
 from the Contract, and the remaining provisions shall be carried out with the same force and
 effect as if the severed provisions had never been a part of the Contract.

35. CIVIL RIGHTS AND EQUAL EMPLOYMENT OPPORTUNITY: During performance
 of the Contract, the Consultant will not discriminate against any employee or applicant for
 employment because of religious affiliation, race, color, national origin, place of birth,
 ancestry, age, sex, sexual orientation, gender identity, marital status, veteran status, disability,
 HIV positive status, crime victim status, or genetic information. Consultant, and any
 subconsultants, shall comply with any Federal, State, or local law, statute, regulation,
 Executive Order, or rule that applies to it or the services to be provided under this contract
 concerning equal employment, fair employment practices, affirmative action, or prohibitions
 on discrimination or harassment in employment.

36. CHILD SUPPORT PAYMENTS: By signing the Contract, the Consultant certifies, as of the
 date of signing the Contract, that the Consultant (a) is not under an obligation to pay child
 support; or (b) is under such an obligation and is in good standing with respect to that
 obligation; or (c) has agreed to a payment plan with the Vermont Office of Child Support
 Services and is in full compliance with that plan. If the Consultant is a sole proprietorship, the
 Consultant’s statement applies only to the proprietor. If the Consultant is a partnership, the
 Consultant’s statement applies to all general partners with a permanent residence in Vermont.
 If the Consultant is a corporation, this provision does not apply.

37. TAX REQUIREMENTS: By signing the Contract, the Consultant certifies, as required by
 law under 32 VSA, Section 3113, that under the pains and penalties of perjury, that the
 Consultant is in good standing with respect to payment, or in full compliance with a plan to
 pay, any and all taxes due the State of Vermont as of the date of signature on the Contract.

38. NO GIFTS OR GRATUITIES: The Consultant shall not make any payment or gift or
 donation of substantial value to any elected official, officer, employee, or agent of the City
 during the term of this Contract.

39. ASSIGNMENT: Consultant shall not sublet or assign this Work, or any part of it, without the
 written consent of the City. If any subconsultant is approved, Consultant shall be responsible




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 and liable for all acts or omissions of that subconsultant for any Work performed. If any
 subconsultant is approved, Consultant shall be responsible to ensure that the subconsultant is
 paid as agreed and that no lien is placed on any City property.

40. TRANSFERS, SUBLETTING, ETC: The Consultant shall not assign, sublet, or transfer any
 interest in the work, covered by this Contract, without prior written consent of the City, and
 further, if any sub-consultant participates in any work involving additional services, the
 estimated extent and cost of the contemplated work must receive prior written consent of the
 City. The approval or consent to assign or sublet any portion of the work, shall in no way
 relieve the Consultant of responsibility for the performance of that portion of the work so
 transferred. The form of the sub-consultant’s contract shall be as developed by the Consultant
 and approved by the City. The Consultant shall ensure that insurance coverage exists for any
 operations to be performed by any sub-consultant as specified in the insurance requirements
 section of this Contract.

 The services of the Consultant, to be performed under the Contract, shall not be transferred
 without written authorization of the City. Any authorized sub-contracts shall contain all of the
 same provisions contained in and attached to the original Contract with the City.

41. CONTINUING OBLIGATIONS: The Consultant agrees that if because of death, disability,
 or other occurrences, it becomes impossible to effectively perform its services in compliance
 with the Contract, neither the Consultant nor its surviving members shall be relieved of their
 obligations to complete the Contract unless the City agrees to terminate the Contract because it
 determines that the Consultant is unable to satisfactorily execute the Contract.

42. INTERPRETATION & IMPLEMENTATION: Provisions of the Contract shall be
 interpreted and implemented in a manner consistent with each other and using procedures that
 will achieve the intent of both Parties.

43. ARM’S LENGTH: This Contract has been negotiated at arm’s length, and any ambiguity in
 any of its terms or provisions shall be interpreted in accordance with the intent of the Parties
 and not against or in favor of either the City or Consultant.

44. RELATIONSHIP: The Consultant is an independent consultant and shall act in an
 independent capacity and not as officers or employees of the City. To that end, the Consultant
 shall determine the method, details, and means of performing the work, but will comply with all
 legal requirements in doing so. The Consultant shall provide its own tools, materials, or
 equipment. The Parties agree that neither the Consultant nor its principal(s) or employees are
 entitled to any employee benefits from the City. Consultant understands and agrees that it and its
 principal(s) or employees have no right to claim any benefits under the Burlington Employee
 Retirement System, the City’s worker’s compensation benefits, health insurance, dental
 insurance, life insurance, or any other employee benefit plan offered by the City. The Consultant
 agrees to execute any certifications or other documents and provide any certificates of insurance
 required by the City and understands that this Contract is conditioned on its doing so, if requested.

 The Consultant understands and agrees that it is responsible for the payment of all taxes on the




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 above sums and that the City will not withhold or pay for Social Security, Medicare, or other taxes
 or benefits or be responsible for any unemployment benefits.

45. CHOICE OF LAW: Vermont law, and rules and regulations issued pursuant thereto, shall be
 applied in the interpretation, execution, and enforcement of this Contract, notwithstanding
 conflicts of law principles. Any provision included or incorporated herein by reference which
 conflicts with said laws, rules, and regulations shall be null and void. Any provision rendered
 null and void by operation of this provision shall not invalidate the remainder of this Contract
 to the extent capable of execution.

46. JURISDICTION: All suits or actions related to this Contract shall be filed and proceedings
 held in the State of Vermont, notwithstanding any other law.

47. BINDING EFFECT AND CONTINUITY: This Contract shall be binding upon and shall
 inure to the benefit of the Parties, their’ respective heirs, successors, representatives, and
 assigns. If a dispute arises between the Parties, each Party will continue to perform its
 obligations under this Contract during the resolution of the dispute, until the Contract is
 terminated in accordance with its terms.

48. SEVERABILITY: The invalidity or unenforceability of any provision of this Contract, shall
 not affect the validity or enforceability of any other provision, which shall remain in full force
 and effect, provided that the Parties can continue to perform their obligations under this
 Contract in accordance with the intent of this Contract.

49. ENTIRE CONTRACT & AGREEMENT: This Contract constitutes the entire Contract,
 agreement, and understanding of the Parties with respect to the subject matter of this Contract.
 Prior or contemporaneous additions, deletions, or other changes to this Contract shall not have
 any force or effect whatsoever, unless embodied herein.

50. APPENDICES: The City may attach to these conditions’ appendices containing various forms
 and typical sample sheets for guidance and assistance to the Consultant in the performance of
 the work. It is understood, however, that such forms and samples may be modified, altered,
 and augmented from time to time by the City as occasions may require. It is the responsibility
 of the Consultant to ensure that they have the latest versions applicable to the Contract.

51. N O THIRD-PARTY BENEFICIARIES: This Contract does not and is not intended to
 confer any rights or remedies upon any person or entity other than the Parties. Enforcement of
 this Contract and all rights and obligations hereunder are reserved solely to the Parties. Any
 services or benefits which third parties receive as a result of this Contract are incidental to this
 Contract, and do not create any rights for such third parties.

52. WAIVER: Notwithstanding the passage of time, a Party’s failure or delay in exercising any
 right, power, or privilege under this Contract, whether explicit or by lack of enforcement, shall
 not operate as a waiver, nor shall any single or partial exercise of any right, power, or privilege
 preclude any other or further exercise of such right, power, or privilege.




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 Attachment C-1
 Insurance & Indemnification

As used in this Attachment, the term “Contractor” shall refer to the “Consultant”.

INSURANCE: Prior to beginning any work, the Contractor shall obtain the following insurance
coverage from an insurance company registered and licensed to do business in the State of
Vermont and having an A.M. Best insurance rating of at least A-, financial size category VII or
greater (www.ambest.com). The certificate of insurance coverage shall be documented on forms
acceptable to the City. Compliance with minimum limits and coverage, evidenced by a certificate
of insurance showing policies and carriers that are acceptable to the City, must be received prior
to the Effective Date of the Contract. If this Contract extends to more than one year, evidence of
continuing coverage must be submitted to the City on an annual basis. Copies of any insurance
policies may be required.

The Contractor is responsible to verify and confirm in writing to the City that: (i) all subcontractors
must comply with the same insurance requirements as the Contractor; (ii) all work activities related
to the Contract shall meet minimum coverage and limits; and (iii) all coverage shall include
adequate protection for activities involving hazardous materials.

No warranty is made that the coverage and limits listed herein are adequate to cover and protect
the interests of the Contractor for the Contractor’s operations. These are solely minimums that
have been developed and must be met to protect the interests of the City.

 A. Commercial General Liability: With respect to all operations performed by the Contractor,
 subcontractors, agents or workers, it is the Contractor’s responsibility to ensure that
 commercial general liability insurance coverage, covering bodily injury and property
 damage, on an occurrence form, provides all major divisions of coverage including, but
 not limited to:

 1. Premises Operations
 2. Independent Contractors’ Protective
 3. Products and Completed Operations
 4. Personal Injury Liability
 5. Medical Expenses

 Coverage limits shall not be less than:

 1. General Aggregate $2,000,000
 2. Products-Completed/Operations $2,000,000
 3. Personal & Advertising Injury $1,000,000
 4. Each Occurrence $1,000,000
 5. Damage to Rented Premises $ 250,000
 6. Med. Expense (Any one person) $ 5,000

 B. Workers’ Compensation/Employer Liability: With respect to all operations performed, the




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 Contractor shall carry workers’ compensation insurance in accordance with the laws of the
 State of Vermont and ensure that all subcontractors carry the same workers’ compensation
 insurance for all work performed by them under this contract. Minimum limits for
 Employer's Liability:

 1. Bodily Injury by Accident: $500,000 each accident

 2. Bodily Injury by Disease: $500,000 policy limit,
 $500,000 each employee

 For contracts involving work of any kind or nature on Lake Champlain, Workers’
 Compensation/Employer’s Liability policy shall include a Maritime Endorsement
 (USL&H).

C. Automobile Liability: The Contractor shall carry commercial automobile liability
 insurance covering all motor vehicles, including owned, non-owned and hired, used in
 connection with the Contract. Each policy shall provide coverage with a limit not less than:
 $1,000,000 - Combined Single Limit for each occurrence.

D. Professional Liability/Errors & Omissions:

 1. General: The Contractor shall carry appropriate professional liability insurance
 covering errors and omissions made during their performance of contractual duties
 with the following minimum limits:

 (a) $2,000,000 - Annual Aggregate/Policy Limit

 (b) $1,000,000 - Per Claim/Occurrence

 2. Deductibles: The Contractor is responsible for any and all deductibles.

 3. Coverage: The Contractor shall maintain continuous professional liability
 coverage for the period of the Contract and for a period of five years following
 substantial completion of construction.

E. Special Coverages
 a. Builders’ Risk or Installation Floater: Value of project or contract

F. Umbrella/Excess Liability:

 1. $2,000,000 Each Event Limit
 2. $2,000,000 General Aggregate Limit
 3. Umbrella/Excess Liability is excess above Commercial General Liability, Automobile
 Liability, and Workers’ Compensation/Employer Liability.




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All policies shall be endorsed to provide the City thirty (30) days’ notice of cancellation. Each
policy (except workers compensation/employers’ liability) shall be endorsed to name the City and
its officers, employees, agents, successors, and assigns as additional insureds on a primary, non-
contributory basis. Each policy shall be endorsed to waive subrogation against the City.

INDEMNIFICATION:

To the fullest extent allowed by law, the Contractor shall indemnify, defend, and hold harmless
the City and its officers and employees from liability and claims, suits, fines, penalties, expenses
(including attorneys’ fees and costs), losses, liens, judgments, and damages of any kind or nature
whatsoever (collectively, “Claims”) arising as a result of the Contractor’s acts and/or omissions in
the performance this Contract.

Notwithstanding the foregoing, with respect to Professional Negligence (defined below), (i) the
Contractor shall not have a defense duty to the City or its officers and employees; and (ii) the
Contractor’s duty to indemnify and hold harmless the City and its officers and employees shall be
limited to the extent of the Contractor’s actual fault; provided, however, that the Contractor’s
indemnification obligation with respect to Professional Negligence shall include the obligation to
reimburse defense costs in the event and to the extent such costs are incurred and paid by the City
as the proximate cause of said Professional Negligence.

As used herein, “Professional Negligence” means a failure by the Contractor to exercise that
degree of skill and care ordinarily possessed by a reasonably prudent professional practicing in the
same or similar locality and providing the same or similar services. For greater clarity,
Professional Negligence generally includes the type of negligence covered under a Professional
Liability/Errors & Omissions policy of insurance but not necessarily under a Commercial General
Liability or Automobile Liability policy of insurance.




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 Federal Aid Contract Supplement

As used herein, the term “Contractor” may refer to a subrecipient or consultant.

This is a federal aid contract. The terms and conditions of this supplement are
incorporated by this reference into the contract to which this supplement is
attached and/or to which it is intended to relate.

The request for Proposals, Notice to Bidders, or other solicitation for this Contract
may contain or incorporate by reference certain federal requirements, which are
also hereby incorporated by this reference as though fully set forth.

The Contractor shall include the terms and conditions of this supplement in any
subcontract or subrecipient agreement hereunder, and the same shall apply at
every tier.

If this is a state-aid construction contract, unless otherwise indicated in, or
modified by, any Contract Document, the 2024 VTrans Standard Specifications for
Construction Contracts (or more current version) are incorporated herein by this
reference as though fully set forth. The 2024 Standard Specifications are available
here for reference purposes: https://vtrans.vermont.gov/highway/construct-
material/construct-services/pre-contractspecifications/vermont/2024.

If this is a federal-aid construction contract, applicable provisions of form FHWA-
1273 are incorporated herein by this reference as though fully set forth. The
current version of this form is available here for reference purposes:
https://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf.

If this is a federal-aid construction contract, it shall be governed by the
requirements of Section 70914 of the Build America, Buy America Act (“BABAA”),
under Title IX of the Infrastructure Investment and Jobs Act, Pub. L. 177-58.

If this agreement is for professional services related to a project that is subject to
BABAA requirements under Title IX of the Infrastructure Investment and Jobs Act
(“IIJA”), Pub. L. 177-58: While professional services are not subject to BABAA,
the Consultant understands that they are responsible for ensuring that, absent a
waiver by the appropriate federal agency, the City shall not approve for use in this
project, any iron, steel, manufactured products, or construction materials unless
such materials have been produced in the United States. The Consultant shall
obtain all necessary compliance certificates for work that is within the Consultant’s
scope of work. Failure to do so shall be a default under this agreement.




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Guidance on complying with BABAA is outlined by the Office of Management and
Budget’s Memorandum M-22-11, Initial Implementation Guidance on Application
of Buy America Preference in Federal Financial Assistance Programs for
Infrastructure, April 18,2022.

If the BABAA applies to this Contract, then the BABAA Certification attached as
Attachment 1 hereto shall be completed by the Contractor and is incorporated
herein by this reference; provided that if a different form was provided for this
purpose in the bid set or other solicitation documents, that form shall be used
instead.

If this is not a construction contract, then the terms and conditions of the State of
Vermont’s federal provisions for non-construction contracts are incorporated
herein by this reference as though fully set forth, except that reference to the
State of Vermont shall include the City of Burlington. Said terms and conditions
are currently available here for reference:
https://bgs.vermont.gov/sites/bgs/files/files/purchasing-
contracting/Forms/2024%20Updates/State%20of%20VT%20Federal%20-
%20NON-CONSTRUCTION%20-%2012-30-24.docx.

The Contractor shall comply with all applicable federal, state, and local laws,
including applicable provisions of 2 C.F.R. Part 200, and in particular applicable
provisions of Appendix II to Part 200, available here for reference:
https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/appendix-
Appendix%20II%20to%20Part%20200.

The Contractor shall not discriminate against any person in its use of the Grant
based upon race, color, sex, gender (including pregnancy, general identity, or
gender expression), sexual orientation, religion, national origin, ancestry or place
of birth, mental or physical disability, age, or family status.

The Contractor shall comply with the Equal Opportunity Clause set forth in 41
C.F.R. 60-1.4(b), available here for reference: https://www.ecfr.gov/current/title-
41/subtitle-B/chapter-60/part-60-1/subpart-A/section-60-1.4#p-60-1.4(b).

If the Contract is related to right of way construction, then the Vermont Standard
Title VI Nondiscrimination Assurances attached hereto as Attachment 2 are
incorporated herein by this reference. Regardless whether the Contract is related
to right of way construction, the provisions of all applicable civil rights laws are
incorporated herein by this reference, including all applicable statutes referenced
in Attachment 2.


 2


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Any requirement of any of the Contract Documents allowing City inspection or
audit of any kind or nature relating to the Contract shall extend to any state or
federal agency.

If this contract involves the procurement of telecommunications equipment or
services, then the contract provisions referenced in Federal Acquisition Regulation
4.2105 are hereby incorporated into this Contract by reference as though fully set
forth, and are available here for reference:
https://www.acquisition.gov/far/4.2105#FAR_4_2105.

If the federal award in connection with which this Contract is entered was not less
than $100,000, then the Contractor shall complete the Byrd Anti-Lobbying
Amendment Certification attached hereto as Attachment 3, the provisions of which
are incorporated herein by this reference; provided that if a different form was
provided for this purpose in the bid set or other solicitation documents, that form
shall be used instead.

The Contractor shall complete the Non-collusion and Debarment Certification
attached hereto as Attachment 4, the provisions of which are incorporated herein
by this reference; provided that if a different form was provided for this purpose
in the bid set or other solicitation documents, that form shall be used instead.




 3



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 Attachment 1



The undersigned Contractor hereby certifies on behalf of itself and all contractors (at all tiers) that it
will meet Build America, Buy America requirements in Section 70914 of the Bipartisan Infrastructure
Law P.L. 117-58, using one of the following provisions:

_____ The infrastructure project/product contains no steel or iron products, manufactured products or
construction materials manufactured outside the United States per Section 70914 of the Bipartisan
Infrastructure Law, P.L. 117-58. If there is ANY foreign steel or iron, manufactured products or
construction materials in your infrastructure project/product you may not check this box.


_____ The project/product has foreign steel or iron, manufactured products, or construction materials;
a Build America, Buy America waiver is required. The Contracting Entity may, but is not obligated to,
seek a waiver of Build America, Buy America requirements if grounds for the waiver exist. However,
Contractor certifies that it will comply with the applicable Build America, Buy America requirements if a
 waiver of those requirements is not available or not pursued by the Contracting Entity. The waiver
process can take time and the project may not move forward until a waiver is completed.


A false certification is a criminal act in violation of 18 USC 1001. Should this Agreement be investigated,
Contractor has the burden of proof to establish that it is in compliance.


Contractor: ___________________________________________________________________

Signature of Authorized Official: __________________________________________________

Name of Authorized Official: _____________________________________________________

Title: ________________________________________________________________________

Date: _______________________________________________________________________




 Page 186 of 434
 Attachment 2


VERMONT STANDARD TITLE VI/NON-DISCRIMINATION
ASSURANCES APPENDICES A and E

ASSURANCE APPENDIX A. During the performance of this contract, the contractor, for itself, its
assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees as follows:

 1. Compliance with Regulations: The contractor (hereinafter includes consultants) will
 comply with the Acts and the Regulations relative to Nondiscrimination in Federally-
 assisted programs of the U.S. Department of Transportation, Federal Highway
 Administration (FHWA), as they may be amended from time to time, which are herein
 incorporated by reference and made a part of this contract.

 2. Nondiscrimination: The contractor, with regard to the work performed by it during the
 contract, will not discriminate on the grounds of race, color, national origin, sex, age,
 disability, income-level, or LEP in the selection and retention of subcontractors,
 including procurements of materials and leases of equipment. The contractor will not
 participate directly or indirectly in the discrimination prohibited by the Acts and the
 Regulations as set forth in Appendix E, including employment practices when the
 contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part
 21.

 3. Solicitations for Subcontracts, Including Procurements of Materials and
 Equipment: In all solicitations, either by competitive bidding, or negotiation made by
 the contractor for work to be performed under a subcontract, including procurements of
 materials, or leases of equipment, each potential subcontractor or supplier will be notified
 by the contractor of the contractor’s obligations under this contract and the Acts and the
 Regulations relative to Non-discrimination on the grounds of race, color, national origin,
 sex, age, disability, income-level, or LEP.

 4. Information and Reports: The contractor will provide all information and reports
 required by the Acts, the Regulations and directives issued pursuant thereto and will
 permit access to its books, records, accounts, other sources of information, and its
 facilities as may be determined by the Recipient or the FHWA to be pertinent to
 ascertain compliance with such Acts, Regulations, and instructions. Where any
 information required of a contractor is in the exclusive possession of another who fails or
 refuses to furnish the information, the contractor will so certify to the Recipient or the
 FHWA, as appropriate, and will set forth what efforts it has made to obtain the
 information.

 5. Sanctions for Noncompliance: In the event of a contractor’s noncompliance with the
 Non-discrimination provisions of this contract, the Recipient will impose such contract
 sanctions as it or the FHWA may determine to be appropriate, including, but not
 limited to:

 a. withholding payments to the contractor under the contract until the contractor
 complies; and/or
 b. cancelling, terminating, or suspending a contract, in whole or in part.


 Page 187 of 434
  6. Incorporation of Provisions: The contractor will include the provisions of paragraphs
 one through six in every subcontract, including procurements of materials and leases of
 equipment, unless exempt by the Acts, the Regulations and directives issued pursuant
 thereto. The contractor will take action with respect to any subcontract or procurement
as the Recipient or the FHWA may direct as a means of enforcing such provisions including
sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened
with litigation by a subcontractor, or supplier because of such direction, the contractor may request
the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the
contractor may request the United States to enter into the litigation to protect the interests of the
United States.




 Page 188 of 434
ASSURANCE APPENDIX E. During the performance of this contract, the contractor, for itself, its
assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees to comply with the
following non- discrimination statutes and authorities; including but not limited to:

 • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
 discrimination on the basis of race, color, national origin), as implemented by 49 C.F.R. § 21.1 et
 seq. and 49 C.F.R. § 303;
 • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.
 § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired
 because of Federal or Federal-aid programs and projects);
 • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis
 of sex);
 • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
 discrimination on the basis of disability); and 49 CFR Part 27;
 • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
 discrimination on the basis of age);
 • Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended,
 (prohibits discrimination based on race, creed, color, national origin, or sex);
 • The Civil Rights Restoration Act of 1987, (102 Stat. 28.), (“….which restore[d] the broad scope of
 coverage and to clarify the application of title IX of the Education Amendments of 1972, section 504
 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and title VI of the Civil Rights
 Act of 1964.”);
 • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
 disability in the operation of public entities, public and private transportation systems, places of
 public accommodation, and certain testing entities (42 U.S.C. §§ 12131 -- 12189) as implemented by
 Department of Justice regulations at 28 C.F.R. parts 35 and 36, and Department of Transportation
 regulations at 49 C.F.R. parts 37 and 38;

 • The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits
 discrimination on the basis of race, color, national origin, and sex);
 • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations
 and Low-Income Populations, which ensures non-discrimination against minority populations by
 discouraging programs, policies, and activities with disproportionately high and adverse human
 health or environmental effects on minority and low-income populations;
 • Executive Order 13166, Improving Access to Services for Persons with Limited English
 Proficiency, and resulting agency guidance, national origin discrimination includes discrimination
 because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take
 reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg.
 at 74087 to 74100);
 • Title IX of the Education Amendments of 1972, as amended, which prohibits you from
 discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq), as
 implemented by 49 C.F.R. § 25.1 et seq.




 Page 189 of 434
 Attachment 3


BYRD ANTI-LOBBYING AMENDMENT
Contractors who apply or bid for an award of $100,000 or more shall file the required certification.
Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to
pay any person or organization for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, officer or employee of Congress, or an employee of a
Member of Congress in connection with obtaining any Federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds
that takes place in connection with obtaining any Federal award. Such disclosures are forwarded
from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding
agency.

 APPENDIX A, 44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING –
 REQUIRED FOR CONTRACTS OVER $100,000
 Certification for Contracts, Grants, Loans, and Cooperative Agreements

 The undersigned certifies, to the best of his or her knowledge and belief, that:

 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
 undersigned, to any person for influencing or attempting to influence an officer or
 employee of an agency, a Member of Congress, an officer or employee of Congress,
 or an employee of a Member of Congress in connection with the awarding of any
 Federal contract, the making of any Federal grant, the making of any Federal loan,
 the entering into of any cooperative agreement, and the extension, continuation,
 renewal, amendment, or modification of any Federal contract, grant, loan, or
 cooperative agreement.

 2. If any funds other than Federal appropriated funds have been paid or will be paid
 to any person for influencing or attempting to influence an officer or employee of any
 agency, a Member of Congress, an officer or employee of Congress, or an employee of
 a Member of Congress in connection with this Federal contract, grant, loan, or cooperative
 agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure
 Form to Report Lobbying,” in accordance with its instructions.

 3. The undersigned shall require that the language of this certification be included in
 the award documents for all subawards at all tiers (including subcontracts, subgrants, and
 contracts under grants, loans, and cooperative agreements) and that all subrecipients
 shall certify and disclose accordingly.

 This certification is a material representation of fact upon which reliance was placed when
 this transaction was made or entered into. Submission of this certification is a prerequisite
 for making or entering into this transaction imposed by section 1352, title 31, U.S. Code.
 Any person who fails to file the required certification shall be subject to a civil penalty of
 not less than $10,000 and not more than $100,000 for each such failure.

 The Contractor, , certifies or affirms the truthfulness and
 accuracy of each statement of its certification and disclosure, if any. In addition, the
 Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38,
 Administrative Remedies for False Claims and Statements, apply to this certification and
 disclosure, if any.




 Page 190 of 434
 Attachment 3



Signature of Contractor’s Authorized Official



Name and Title of Contractor’s Authorized Official



Date




 Page 191 of 434
 Attachment 4




 DEBARMENT AND NON-COLLUSION CERTIFICATION

 I, , representing
 (Official Authorized to Sign Contracts)

 of ,
 (Individual, Partnership or Corporation) (City or State)

certify under the penalties of perjury under the laws of the State of Vermont and the United States that on
behalf of the person, firm, association, or corporation who has submitted a bid for this covered transaction,
that such person, firm, association, or corporation has not, either directly or indirectly, entered into any
agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive
bidding in connection with the submitted bid for this project.

 I further certify under the penalties of perjury under the laws of the State of Vermont and the United
States that said individual, partnership or corporation or any person associated therewith in any capacity:

 (1) Is (are) not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in covered transactions by any Federal department or agency;

 (2) Has (have) not within a three-year period preceding this proposal been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract
under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;

 (3) Is (are) not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State or local) with commission of any of the offenses enumerated in
paragraph (a)(2) of this certification;

 (4) Has (have) not within a three-year period preceding this application/proposal had one or
more public transactions (Federal, State or local) terminated for cause or default.

 (5) Is (are) not a corporation that has been convicted of a felony violation under any Federal law
within the two-year period preceding this proposal; and

 (6) Is (are) not a corporation with any unpaid Federal tax liability that has been assessed, for
which all judicial and administrative remedies have been exhausted, or have lapsed, and that is not being
paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax
liability.

 (7) Shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless
authorized by the department or agency entering into this transaction.

 8) Shall include the required language of this certification in all subcontracts over $25,000.00 and
that all such sub-recipients shall certify and disclose accordingly.




 Page 192 of 434
 .
 (Signature of Official Authorized to Sign Contracts)



 _
 (Printed name and Title of Signatory )


____________________________________
  (Date)




 Page 193 of 434
 Page 2



Exceptions will not necessarily result in denial of award, but will be considered in determining bidder
responsibility. For any exception noted, indicate below to whom it applies, initiating agency, and dates of
action. Providing false information may result in criminal prosecution or administration sanctions.

EXCEPTIONS:




 Page 194 of 434
 Attachment D:
Burlington Livable Wage Ordinance Certification




 Page 195 of 434
 Certification of Compliance with the City of Burlington's Livable Wage Ordinance
 The Jones Payne Group, Inc.
 I, John Hansen III , on behalf of (“the Contractor”) in connection
 Leahy Burlington International Airport Residential Sound Insulation Program
 with a contract for services that we provide to the City, hereby certify under

 oath that the Contractor (and any subcontractors under this contract) is and will remain in
 compliance with the City of Burlington's Livable Wage Ordinance, B.C.O. 21-80 et seq., and
 that

 (1) as a condition of entering into this contract or grant, we confirm that all covered
 employees as defined by Burlington's Livable Wage Ordinance (including the covered
 employees of subcontractors) shall be paid a livable wage (as determined, or adjusted,
 annually by the City of Burlington's chief administrative officer) and provided appropriate
 time off for the term of the contract;

 (2) a notice regarding the applicability of the Livable Wage Ordinance shall be
 posted in the workplace(s) or other location(s) where covered employees work;

 (3) we will provide verification of an employee's compensation, produce payroll or
 health insurance enrollment records or provide other relevant documentation (including
 that of any subcontractor), as deemed necessary by the chief administrative officer, within
 ten (10) business days from receipt of a request by the City;

 (4) we will cooperate in any investigation conducted by the City of Burlington's City
 Attorney's office pursuant to this ordinance; and

 (5) we will not retaliate (nor allow any subcontractor to retaliate) against an
 employee or other person because an employee has exercised rights or the person has
 cooperated in an investigation conducted pursuant to this ordinance.


 Date By: Contractor



Subscribed and sworn to before me:

 Date Notary




 Page 196 of 434
 Attachment E:
Burlington Outsourcing Ordinance Certification




 Page 197 of 434
 Certification of Compliance with the City of Burlington’s Outsourcing Ordinance




 I, John Hansen III , on behalf of

The Jones Payne Group, Inc. (Contractor) and in connection with the

 Leahy Burlington International Airport Residential Sound Insulation Program

 [project], hereby certify under oath that (1) Contractor shall comply with the City of

Burlington’s Outsourcing Ordinance (Ordinance §§ 21-90 – 21-93); (2) as a condition of entering

into this contract or grant, Contractor confirms that the services provided under the above-

referenced contract will be performed in the United States or Canada.

 Dated at , Massachusetts this day of , 20 .


 By:
 Duly Authorized Agent


 Subscribed and sworn to before me:
 Notary




 Page 198 of 434
 Attachment F:
Burlington Union Deterrence Ordinance Certification




 Page 199 of 434
 Certification of Compliance with the City of Burlington’s
 Union Deterrence Ordinance



 I, John Hansen III , on behalf of The Jones Payne Group, Inc.
 Leahy Burlington International Airport Residential Sound Insulation Program
(Contractor) and in connection with (City

contract/project/grant), hereby certify under oath that The Jones Payne Group, Inc.

(Contractor) has not advised the conduct of any illegal activity, and it does not currently, nor will

it over the life of the contract advertise or provide union deterrence services in violation of the

City’s union deterrence ordinance.

Dated at , Vermont this day of , 20 .


 By:
 Duly Authorized Agent




 Page 200 of 434
 Attachment G:
Consultant’s Certificate of Insurance & Endorsements




 Page 201 of 434
 DATE (MM/DD/YYYY)
 CERTIFICATE OF LIABILITY INSURANCE 05/01/2026
  THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
  CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
  BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
  REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
  IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
  If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
  this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT House Account
 NAME:
Brown & Brown Insurance Services, Inc. PHONE (781) 245-5400 FAX (781) 245-5463
 (A/C, No, Ext): (A/C, No):
107 Audubon Rd E-MAIL
 ADDRESS:
 INSURER(S) AFFORDING COVERAGE NAIC #
Wakefield MA 01880 INSURER A : Transportation Insurance Company 20494
INSURED INSURER B : Continental Casualty Company 20443
 The Jones Payne Group Inc. INSURER C : Beazley America Insurance Company Inc 37540
 Jones Payne Architects & Planners, Inc. INSURER D :
 123 North Washington St. INSURER E :
 Boston MA 02114 INSURER F :
COVERAGES CERTIFICATE NUMBER: 2025 REVISION NUMBER:
  THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
  INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
  CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
  EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
 LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
 COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000
 DAMAGE TO RENTED 1,000,000
 CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $

 MED EXP (Any one person) $ 10,000
 A Y 6021106615 06/01/2025 06/01/2026 PERSONAL & ADV INJURY $ 2,000,000

 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000
 PRO- 4,000,000
 POLICY JECT LOC PRODUCTS - COMP/OP AGG $

 OTHER: $

 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000
 (Ea accident)
 ANY AUTO BODILY INJURY (Per person) $

 A OWNED SCHEDULED Y 6021106615 06/01/2025 06/01/2026 BODILY INJURY (Per accident) $
 AUTOS ONLY AUTOS
 HIRED NON-OWNED PROPERTY DAMAGE $
 AUTOS ONLY AUTOS ONLY (Per accident)
 $

 UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 5,000,000
 B EXCESS LIAB CLAIMS-MADE Y 6021106629 06/01/2025 06/01/2026 AGGREGATE $ 5,000,000

 DED RETENTION $ 10,000 $
 WORKERS COMPENSATION PER OTH-
 AND EMPLOYERS' LIABILITY STATUTE ER
 Y/N
 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
 OFFICER/MEMBER EXCLUDED? N/A
 (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
 If yes, describe under
 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
 Per Claim 2,000,000
 Arch/Eng Prof Liab
 C incl Pollution C1BA78251001 06/01/2025 06/01/2026 Aggregate 5,000,000


DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

Residential Sound Insulation Program - Phase 6
Patrick Leahy Burlington International Airport
South Burlington Vermont
City of Burlington and Burlington International Airport are included as Additional Insureds per written contract under the General, Automobile, and Umbrella
Liability insurance policies, subject to same terms and conditions. 30-day notice of cancellation, except 10-day notice for non-payment of premium.
Valuable Papers: $370,000



CERTIFICATE HOLDER CANCELLATION

 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
 City of Burlington and Burlington International Airport ACCORDANCE WITH THE POLICY PROVISIONS.

 1200 Airport Drive, Suite 1
 AUTHORIZED REPRESENTATIVE


 South Burlington, VT 05403

 © 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
 Page 202 of 434
 DATE (MM/DD/YYYY)
 CERTIFICATE OF LIABILITY INSURANCE Acct#: 2864176 05/01/2026
  THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
  CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
  BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
  REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
  IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If
  SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this
  certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
 NAME:
 LOCKTON COMPANIES, LLC FAX
 (A/C, No, Ext): 888-828-8365
 PHONE
 3657 Briarpark Dr., Suite 700 E-MAIL
 (A/C, No):

 Houston, TX 77042 ADDRESS: insperitycerts@locktonaffinity.com
 INSURER(S) AFFORDING COVERAGE NAIC #

 INSURER A : Indemnity Insurance Company of North America 43575
INSURED INSURER B :
 THE JONES PAYNE GROUP, INC.
 123 N WASHINGTON ST FL 3 INSURER C :
 BOSTON, MA 02114-2113
 INSURER D :

 INSURER E :

 INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
  THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
  INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
  CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
  EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
 LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
 COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
 DAMAGE TO RENTED
 CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
 MED EXP (Any one person) $
 PERSONAL & ADV INJURY $
 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
 PRO-
 POLICY JECT LOC PRODUCTS - COMP/OP AGG $

 OTHER: $
 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
 (Ea accident)
 ANY AUTO BODILY INJURY (Per person) $
 ALL OWNED SCHEDULED BODILY INJURY (Per accident) $
 AUTOS AUTOS
 NON-OWNED PROPERTY DAMAGE $
 HIRED AUTOS AUTOS (Per accident)
 $
 UMBRELLA LIAB OCCUR EACH OCCURRENCE $
 EXCESS LIAB CLAIMS-MADE AGGREGATE $

 DED RETENTION $ $
 WORKERS COMPENSATION X PER OTH-
 AND EMPLOYERS' LIABILITY STATUTE ER
 Y/N
 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
 A OFFICER/MEMBER EXCLUDED? N/A C7398046A 10/01/2025 10/01/2026
 (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
 If yes, describe under
 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000




DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

 Residential Sound Insulation Program - Phase 6 | Patrick Leahy Burlington International Airport South Burlington Vermont




CERTIFICATE HOLDER CANCELLATION

 City of Burlington and Burlington International Airport SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED
 ATTN: Larry Lackey, Director of Planning, Engineering, and Sustainability IN ACCORDANCE WITH THE POLICY PROVISIONS.
 1200 Airport Drive
 Suite 1
 AUTHORIZED REPRESENTATIVE
 South Burlington VT 05403




 © 1988-2016 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Page 203 of 434
 Board of Finance and City Council Submission Checklist
 Version: April 2025

 Department: Airport Submitter: Nicolas Longo
 Request to Accept and Execute a Federal Aviation Administration (FAA) for the
 Residential Sound Insulation Program (RSIP) Phase 6 Grant and a Contract
 Agreement with Jones Payne Group, Inc (JPG) for the completion of this RSIP Phase 6
 Title/Subject: project

 Approval Requested: Meeting Date:
 ☒ Board of Finance 5/11/2026
 ☒ City Council 5/18/2026
 ☐ Both BOF and Council Click or tap to enter a date.

Instructions
 1. This form must be completed by the person submitting the materials.
 2. This form must be sent with the final submission of materials in advance of the meeting.
 3. Do not indicate that a sign-off was received until it has actually been obtained.
 4. Commission reports and presentations do not need to be reviewed by the CAO or Attorneys.
 5. Name the reviewing Attorney or HR Manager in the Note column.


 Signoff Needed Received? Approval Date Note
 Department Head Yes 4/24/2026 Nicolas Longo

 Mayor’s Office Yes 5/6/2026 Kara Alnasrawi
 Board/Commission Yes 4/28/2026 Airport Commission
 City Attorney’s Office for memo and Choose an Click or tap to Click or tap here to enter text.
 contracts or legal documents item. enter a date.
 City Attorney’s Office for memo and Yes 4/20/2026 Erik Ramakrishnan
 motion(s) or resolution(s)
 CAO for budget, financing, and memo Yes 5/4/2026 Katherine Schad
 Human Resources, if personnel action Choose an Click or tap to Click or tap here to enter text.
 or policy item. enter a date.
 CIO, if IT-related Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.




 Page 204 of 434
TO: Board of Finance, City of Burlington
 City Council, City of Burlington

FROM: Patrick Leahy Burlington International Airport
 Nic Longo, Director of Aviation
 Madison Reagan, Environmental Compliance and Project Manager

DATE: May 11, 2026 – Board of Finance
 May 18, 2026 – City Council

SUBJECT: Request to Execute a Federal Aviation Administration (FAA) grant for the Cargo Apron
 Construction project and execute a Contract with Hoyle Tanner and Associates (HTA)
 and execute a Contract with S.D. Ireland Concrete Construction Corporation (SDI).


REQUEST

The Patrick Leahy Burlington International Airport (Airport or BTV) seeks to:

 1. Execute a Federal Aviation Administration (“FAA”) grant for the Cargo Apron Construction
 project.

 2. Execute an Agreement with Hoyle Tanner and Associates (HTA) for construction oversight
 services for the Cargo Apron.

 3. Execute an Agreement with S.D. Ireland Concrete Construction Corporation (SDI) for the
 construction of the Cargo Apron.

Background Information – Project Description

The project includes construction, construction administration, and resident project representative
services for an approximate 7,200 SY expansion on the West side of the existing cargo apron to
accommodate a Boeing 767 cargo aircraft. This project will add the additional needed space at the
existing cargo apron. The additional space will grow our common use, as this area will be shared cargo
apron infrastructure with many operators. This project also includes the relocation of the vehicle service
road from the Runway 1 end to Taxiway Charlie.




 Page 205 of 434
Project Approach

S.D. Ireland Concrete Construction Corporation (SDI) was selected through a competitive bid process
in March 2026. There were a total of two bids and SDI provided the lowest comprehensive and
complete bid.

Hoyle Tanner and Associates (HTA) was selected to provide construction oversight and resident
representative (RPR) services through the Airports selection process by meeting standards by the FAA
for this project. This price was determined through an extensive pricing process established by the FAA
for all airport improvement projects (AIP) grant funded projects. For FAA AIP projects, a
qualifications-based process with an independent fee estimate (IDE) is completed for projects.
Anything over $100,000 requires it to be reviewed by an independent engineer/reviewer of scope and
fee. Once this is completed a record of negotiations (RON) is completed if needed, dependent on the
results of the IFE.

Benefits:

Currently the airport has one cargo apron designated for one air carrier. This expansion of
approximately 7,200 SY will allow for multiple operators, which will grow the airports common use
as multiple operators will use the additional space.

Funding:

The funding is from the FAA through the typical Airport Improvement Program (AIP) process, with the
funds coming from the airport entitlement appropriation. The remaining 10% is the local share which
BTV will provide. This funding is backed and will be paid for with the airports passenger facilities
charges (PFC).

PROPOSED MOTIONS:

Airport Commission

 1. To approve the memo as presented


Board of Finance:

 1. “To approve and recommend the City Council to authorize the Director of Aviation to execute a
 grant from the Federal Aviation Administration to accept an amount of up to $3,925,260 with a
 15% contingency, as allowed by the grant, for an amount up to $4,514,049 for the Cargo Apron
 Construction project, subject to review and approval of the City Attorney’s Office.”




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 2. “To approve and recommend the City Council to authorize the Director of Aviation to execute a
 contract agreement with Hoyle Tanner and Associates (HTA) for up to $422,400 with a 15%
 contingency, as allowed by the grant, for an amount up to $485,760 for the construction
 administration and resident project representative (RPR) services, subject to review and approval
 of the City Attorney’s Office.”

 3. “To approve and recommend the City Council to authorize the Director of Aviation to execute a
 contract agreement with S.D. Ireland Concrete Construction Corporation (SDI) for up to
 $3,927,000 with a 15% contingency, as allowed by the grant, for an amount up to $4,516,050
 for the construction services, subject to review and approval of the City Attorney’s Office.”


City Council

 1. “To authorize the Director of Aviation to execute a grant from the Federal Aviation
 Administration to accept an amount of up to $3,925,260 with a 15% contingency, as allowed by
 the grant, for an amount up to $4,514,049 for the Cargo Apron Construction project, subject to
 review and approval of the City Attorney’s Office.”

 2. “To authorize the Director of Aviation to execute a contract agreement with Hoyle Tanner and
 Associates (HTA) for up to $422,400 with a 15% contingency, as allowed by the grant, for an
 amount up to $485,760 for the construction administration and resident project representative
 (RPR) services, subject to review and approval of the City Attorney’s Office.”

 3. “To authorize the Director of Aviation to execute a contract agreement with S.D. Ireland
 Concrete Construction Corporation (SDI) for up to $3,927,000 with a 15% contingency, as
 allowed by the grant, for an amount up to $4,516,050 for the construction services, subject to
 review and approval of the City Attorney’s Office.”




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 CITY OF BURLINGTON
 DRAFT CONSULTANT CONTRACT

This Consultant Contract (“Contract”) is entered into by and between the City of Burlington,
Vermont (“the City”), and Hoyle, Tanner & Associates, Inc. (“Consultant”), a Vermont corporation
located at 125 College Street, 4th Floor, Burlington, VT 05401.

Consultant and the City agree to the terms and conditions of this Contract.

1. DEFINITIONS

 The following terms shall be construed and interpreted as follows:

 A . “Contract Documents” means all the documents identified in Section 4 (Scope of
 Work) of this Contract.

 B. “Effective Date” means the date on which this Contract is approved and signed by the
 City, as shown on the signature page.

 C. “Party” means the City or Consultant, and “Parties” means the City and Consultant.

 D. “Project” means the construction phase services for Expand Cargo Apron at
 Burlington International Airport.

 E. “Work” means the services described in Section 5 (Payment for Services) of this
 Contract, along with the specifications contained in the Contract Documents as defined
 in Section 4 (Scope of Work) below.

2. RECITALS

 A. Authority. Each Party represents and warrants to the other that the execution and delivery
 of this Contract and the performance of such Party’s obligations have been duly authorized.

 B. Consideration. The Parties acknowledge that the mutual promises and covenants
 contained herein and other good and valuable consideration are sufficient and adequate to
 support this Contract.

 C. Purpose. The City seeks to employ the Consultant to provide professional engineering
 services to assist in the construction phase for Expand Cargo Apron at Burlington
 International Airport. The purpose of this Contract is to employ the Consultant to provide
 such services..

3. EFFECTIVE DATE & TERM

 A. Effective Date. This Contract shall not be valid or enforceable until the Effective
 Date. The City shall not be bound by any provision of this Contract before the

 1


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 Effective Date and shall have no obligation to pay Consultant for any performance or
 expense incurred before the Effective Date or after the expiration or termination of
 this Contract.
 B. Term. This Contract and the Parties’ respective performance shall commence on the
 Effective Date and expire on February 28, 2027 or upon the satisfaction of the City,
 unless sooner terminated as provided herein.


4. SCOPE OF WORK

 The Consultant shall perform the services listed in Attachment A (Request for
 Proposals) to the reasonable satisfaction of the Director of Aviation or designee and as
 described in Attachment B (Consultant’s Response to Request for Proposals), subject
 to Section 7.B hereof and the reasonable directions of Director of Aviation or designee.

5. PAYMENT FOR SERVICES

 A. Amount. The City shall pay the Consultant for completion of the Work in accordance
 with Attachment B (Consultant’s Response to Request for Proposals), subject to the
 Maximum Limiting Amount in Paragraph C, below.

 Consultant agrees to accept this payment as full compensation for performance of all
 services and expenses incurred under this Agreement.

 B. Payment Schedule. The City shall pay the Consultant in the manner and at such times
 as set forth in the Contract Documents. The City seeks to make payment within thirty
 days of receipt of an invoice and any backup documentation requested under subsection
 D (Invoice) below.

 C. Maximum Limiting Amount. The total amount that may be paid to the Consultant for
 all services and expenses under this Contract shall not exceed the maximum limiting
 amount of $422,400.00. The City shall not be liable to Consultant for any amount
 exceeding the maximum limiting amount without duly authorized written approval.

 D. Invoice. Consultant shall submit one copy of each invoice, including rates and a detailed
 breakdown by task for each individual providing services, and backup documentation for
 any equipment or other expenses to the following:

 Larry Lackey, Director of Engineering, Planning, and Sustainability
 1200 Airport Drive, Suite 1
 South Burlington, VT 05403

 Madison Reagan, Environmental Compliance and Project Manager
 1200 Airport Drive, Suite 1
 South Burlington, VT 05403


 2


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 The City reserves the right to request supplemental information prior to payment.
 Consultant shall not be entitled to payment under this Contract without providing
 sufficient backup documentation satisfactory to the City.


6. SECTION & ATTACHMENT HEADINGS

 The article and attachment headings throughout this Contract are for the convenience of City
 and Consultant and are not intended nor shall they be used to construe the intent of this
 Contract or any part hereof, or to modify, amplify, or aid in the interpretation or construction
 of any of the provisions hereof.

7. CONTRACT DOCUMENTS & ORDER OF PRECEDENT

 A. Contract Documents. The Contract Documents are hereby adopted, incorporated by
 reference, and made part of this Contract. The intention of the Contract Documents is to
 establish the necessary terms, conditions, labor, materials, equipment, and other items
 necessary for the proper execution and completion of the Work to ensure the intended
 results.

 The following documents constitute the Contract Documents:

 Attachment A: Request for Proposals dated [_____________]
 Attachment B: Consultant’s Response to Request for Proposals dated 3/20/2026
 Attachment C: Burlington Standard Contract Conditions for Consultants
 Attachment D: Burlington Livable Wage Ordinance Certification
 Attachment E: Burlington Outsourcing Ordinance Certification
 Attachment F: Burlington Union Deterrence Ordinance Certification
 Attachment G: Consultant’s Certificate of Insurance & Endorsements

 B . Order of Precedent. To the extent a conflict or inconsistency exists between the Contract
 Documents, or provisions therein, then the Contract takes precedent. Any Invitation for
 Bids, Additional Contract Provisions, and the City Ordinance Certifications shall prevail
 over any inconsistency with the Contractor’s Scope of Work and Cost Proposal.

8. [Reserved]

 — Signatures follow on the next page —




 3


 Page 210 of 434
SIGNATURE

  Persons signing for the Parties hereby swear and affirm that they are authorized to act on
  behalf of their respective Party and acknowledge that the other Party is relying on their
  representations to that effect. This Contract may be executed in counterparts, each of which
  may be deemed an original. This Contract may be executed electronically, and an electronic
  copy or other facsimile shall be treated as an original.



 Consultant
 Hoyle, Tanner & Associates, Inc.


 By: _____________________________


 Date: ____________________________




 City of Burlington
 Patrick Leahy Burlington International Airport


 By: _____________________________
 Nic Longo
 Director of Aviation


 Date: ___________________




 4


 Page 211 of 434
 Attachment A:
Request for Proposals dated [_____________]




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Page 220 of 434
 Attachment B:
Consultant’s Response to Request for Proposals dated 3/20/2026




 Page 221 of 434
 ATTACHMENT A

 SCOPE OF WORK

 EXPAND CARGO APRON
 CONSTRUCTION PHASE

 at
 BURLINGTON INTERNATIONAL AIRPORT

This contract will cover the general administration and construction phase services, such as construction
administration and resident engineering for the construction of the Extend Taxiway G And Construct New
General Aviation South Apron project.

ARTICLE I. PROJECT ADMINISTRATION

The CONSULTANT will provide project administration services as required and as requested by the OWNER
during the design and construction periods. The CONSULTANT's services under this paragraph will include:

 1. Prepare two (2) subconsultant requests for services including drawings and subconsultant
 agreements with supporting back-up documentation required for material testing and stormwater
 monitoring.
 2. Develop, edit, and revise project scope of work and fee proposal and assist the Owner during
 Independent Fee Estimate (IFE) process by providing project sketches, scoping meeting notes, and
 correspondence relevant to project.
 3. Prepare contract documents and supporting back-up documentation required in connection with
 the Project.
 4. Throughout the course of the project the consultant will update original schedule, coordinate
 project tasks, report on monthly progress, and maintain project records file.
 5. Assist Owner by filling out FAA Monthly Progress Reports while project is in the construction phase.
 Assume 6 reports.
 6. Assist the Owner with end of year DBE reporting for all grants open, closed and contracts executed.
 7. As reasonably requested, provide assistance with any other administrative-type work required by
 the Owner in connection with the Project. The engineer will provide miscellaneous project
 administration and coordination duties which are not specifically addressed or anticipated in other
 project related tasks including telephone conversations with the Owner, the state, the FAA, and
 other interested parties; disseminating interim project information to the Owner, the state, the FAA,
 and other interested parties; and organizing, maintaining, and archiving the project records for six
 (6) years.
 8. Manage Project budget including monthly billings and scope reviews. The Project Manager will
 provide general project administration and coordination with the staff of the accounting
 department. The Project Manager will prepare the internal close out forms. The Project Manager
 will verify and reconcile the monthly accounting statements and will prepare memos for
 adjustments and corrections when necessary. The consultant will approve and process invoices
 received from subconsultants and vendors providing services to the engineer throughout the design
 phases of the project. The consultant will prepare and submit monthly invoices to the Owner for
 services provided to the Owner and for costs incurred by the consultant and their subconsultants.
 It is anticipated that a total of 20 invoices will be prepared and submitted during the course of the



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 project.

ARTICLE II CONSTRUCTION ADMINISTRATION

Hoyle Tanner's work under this paragraph will include:

 1. Issue notice of award, prepare contractor contracts, review bonds and certifications, distribute
 documents.

 2. Prepare Conformed Bid documents into Construction Documents by incorporating all addendums
 into the contract set.

 3. Prepare and issue a “Notice to Proceed” to the Contractor

 4. Prepare and schedule pre-construction conference materials, contact list, coordinate and attend
 pre-construction conference at Airport. Prepare meeting minutes and distribute.

 5. Coordinate the Work of the Material Testing Firm.

 6. Establish and maintain a tracking system for all Project construction records (Request for
 Information (RFI), Change Order (CO), etc.

 7. Review the Contractor’s Project Schedule, Submittal Schedule, Available Equipment, and list of
 proposed subcontractors

 8. Request for Information will be responded to through the preparation of written directives and
 sketches on behalf of the Airport to the Contractor. This scope assumes no more than 10 design
 inquiries will be submitted by the contractor and considers contractor resubmittal as another
 separate submittal.

 9. Shop Drawing & Submittal Review. This scope assumes no more than 20 shop drawings and
 materials lists reviews and considers contractor resubmittal as another separate submittal.

 10. Prepare for, coordinate, and attend weekly job meetings and site visits (Assume 17). Prepare
 meeting minutes and distribute.

 11. Keep the Owner informed of the progress and quality of the Work

 12. Periodic review of all schedules with Owner and Contractor

 13. Notify Owner and Contractor in writing of any work not in conformity with the Construction
 Documents

 14. Review construction materials testing

 15. Provide assistance in the review of the Contractor’s requests for change orders. Coordinate the
 Change Orders with the FAA prior to Owner’s execution.




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 16. Prepare Change Orders for the Owner’s and FAA’s approval and execution. This scope assumes no
 more than 5 Change Orders items and considers contractor resubmittal as another separate
 submittal.

 17. Prepare revised Contract Drawings to illustrate and document approved Change(s).

 18. Review Contractor’s application for payment. Determine if it is an appropriate amount (assume 3
 payment applications).

 19. Review Contractor Certified Payroll Submittals

 20. Prepare and submit a monthly project status update to the FAA, using form 5370-1. This scope
 assumes no more than 3 submittals will be made to the FAA;

 21. Attend Final Inspection, prepare, assemble and distribute the official punch list(s) and meeting
 notes.

 22. Review Contractor’s record drawings and all other close-out documentation

 23. Consultation & Advice to Resident Engineer – assume 4 hours per week for duration of the project

 24. Consultation & Advice to Owner – assume 1 hour per week for duration of the project.

ARTICLE III. CONSTRUCTION OBSERVATION (119 calendar days)

Hoyle Tanner will provide full-time construction observation services for 182 calendar days in 2023 for the
construction of the PROJECT. Based on previous construction phases of the terminal apron project, this
scope includes 10 hours per day for a 6-day work week for the duration of the construction. The inspector
shall be fully qualified for the work and shall be approved by the OWNER and the FAA.

The field technician will, as appropriate:

 1. Undertake a pre-field review of the plans and specifications in order to familiarize him with the
 PROJECT documents and PROJECT work site.

 2. Review and approve requests for payments to contractors.

 3. Prepare daily reports covering the work in progress, delays to construction, unusual events, visitors
 to the work site, and record daily contract quantities.

 4. Coordinate the construction activity with the OWNER.

 5. Provide "as built" information for preparation of "as built" drawings of the completed PROJECT.

 6. Arrange for, conduct, or witness field, laboratory, or shop tests for construction materials as
 required by the plans and specifications.

 7. Determine the suitability of materials brought to the site to be used in the construction.



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 8. Interpret the contract plans and specifications and monitor the construction activities to assure
 compliance with the intent of the design.

 9. Measure, compute, or monitor quantities of work performed and quantities of materials in-place
 for partial and final payments to the contractors; and maintain diaries and other project records to
 document the work.

 10. Undertake post-field work as necessary in order to close out the PROJECT.

ARTICLE IV. MATERIALS CONTROL & TESTING

Hoyle Tanner’s work under this Article includes: determination of the materials testing required for
construction; contracting with and coordinating the work of a Professional Materials Testing firm to obtain
testing for the PROJECT.

Field services:

1. Soil:
Provide a Technician to perform the following field testing of fill materials:
 • ASTM D 75: Practice for Sampling Aggregates
 • ASTM D 2922: Density of Soil and Soil-Aggregate in Place by Nuclear Methods
 • ASTM D 3017: Water Content of Soil and Rock in Place by Nuclear Methods
 • ASTM D 6938: In-place Density and Water Content of Soil and Soil-Aggregate by Nuclear Methods

2. Concrete:
Provide a Technician to perform the following field tests of freshly mixed concrete:
 • ASTM C 31: Making and Curing Concrete Test Specimens in the Field
 • ASTM C 143: Slump of Hydraulic Cement Concrete
 • ASTM C 172: Sampling Freshly Mixed Concrete
 • ASTM C 173: Air Content of Freshly Mixed Concrete by the Volumetric Method
 • ASTM C 231: Air Content of Freshly Mixed Concrete by the Pressure Method
 • ASTM C 1064: Temperature of Freshly Mixed Portland Cement Concrete
 • Report quantity of fresh concrete tested and test results

3. Hot Mix Asphalt:
Provide a Technician to perform the following field tests:
  ASTM D 979 Sampling Bituminous Paving Mixtures
  ASTM D 2950 Density of Bituminous Concrete in Place by Nuclear Methods
  ASTM D 6926 Preparation of Bituminous Specimens Using MARSHALL Apparatus
  ASTM D 6927 MARSHALL Stability and Flow of Bituminous Mixtures

Laboratory services:

1. Soil:
 • ASTM D 422: Particle-Size Analysis of Soils (without Hydrometer analysis)
 • ASTM D 698: Laboratory Compaction Characteristics of Soil Using Standard Effort
 • ASTM D 854: Specific Gravity



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 • ASTM D 1557: Laboratory Compaction Characteristics of Soil Using Modified Effort
 • ASTM D 2419: Sand Equivalent value of Soils and Fine Aggregate

2. Concrete and Aggregate:
 • ASTM C 29: Bulk Density, Unit Weight Voids in Aggregate
 • ASTM C 39: Compressive Strength of Cylindrical Concrete Specimens
 • ASTM C 78: Flexural Testing (Third Point Loading)
 • ASTM C 88: Magnesium/Sodium Sulfate Soundness of Aggregate-Quantitative
 • ASTM C 117: Material Finer than 751-1m (#200) Sieve in Mineral Aggregates by Washing
 • ASTM C 131: Los Angeles Abrasion of Small Size Coarse Aggregate
 • ASTM C 136: Sieve Analysis of Fine and Coarse Aggregates
 • ASTM C 4791: Flat Particles, Elongated Particles, and Flat and Elongate Particles in Coarse
 Aggregate
 • ASTM C 5821: Fractured Particles of coarse Aggregate

ARTICLE V. PROJECT CLOSE-OUT

 1. Upon completion of the construction work, the CONSULTANT shall prepare, execute, and furnish a
 copy of "As-Built" plans to the Federal Aviation Administration and to the Owner. Plans to include
 1-full size set, 2-11”x17” sets, 2 CD/DVD’s plans in pdf and AutoCAD versions, 1 CD/DVD in pdf to
 the FAA.

 2. Upon completion of the construction work, the CONSULTANT shall prepare SF-271 Final Outlay
 Report, SF-425 Final Federal Financial Report, FAA-ANE’s Project Closure Summary Form and
 Sponsor Certification for Project Final Acceptance Form.

 3. Preparation and submission of the final report to the Owner and FAA project narrative, summary of
 construction costs identifying added or deleted items, explanations and justifications for underruns
 and overruns of various quantities, and summary of change orders, if any. Final report shall be
 submitted electronically and shall also include “As-Built” record drawings, contractors’ payrolls,
 contractor’s final pay requisition, shop drawings, summary of all required acceptance testing
 (including PWL calculations), final inspection report including any outstanding punch list items,
 representative project photos, and operations and maintenance manuals, if any.




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 EXHIBIT B


 ESTIMATE OF PLANNING/DESIGN/CONSTRUCTION ADMIN RESIDENT ENGINEERING COST
 for
 EXPAND CARGO APRON
 CONSTRUCTION PHASE
 at
 BURLINGTON INTERNATIONAL AIRPORT
 for
 CITY OF BURLINGTON
 SOUTH BURLINGTON, VT
 March 20, 2026


 HOYLE TANNER PROJECT NO. 23.037701.00

 ACTUAL COST PLUS FIXED
 Article I – Project Administration $13,000 FEE
 Hoyle Tanner Phase 01
 ACTUAL COST PLUS FIXED
 Article II – Construction Administration $112,100 FEE
 Hoyle Tanner Phase 71
 ACTUAL COST PLUS FIXED
 Article III – Resident Engineering $195,200 FEE
 Hoyle Tanner Phase 72

 Article IV - Materials Control & Testing (included in Expenses Phase 99)


 Article V – Closeout $13,200 LUMP SUM
 Hoyle Tanner Phase 80

 Expenses and Subconsultants $88,900 ACTUAL COST
 Hoyle Tanner Phase 99

 TOTAL ESTIMATED PROJECT COST: $422,400




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BURLINGTON INTERNATIONAL AIRPORT Article I – Project Administration
 Hoyle Tanner Phase 01
EXPAND CARGO APRON
CONSTRUCTION PHASE
 ESTIMATED HOURS BY LABOR CLASSIFICATION
HOYLE TANNER PROJECT NO. 23.037701.00
 Christyn
 Total
 Bob Furey Nils Gonzalez David Vitali Kimberly Peace John Coon Nahal Namazi Bergquist Total Labor Cost
 Hours
 $94.19 $87.19 $46.15 $64.22 $53.53 $44.30 $38.00
 Task Description /HR /HR /HR /HR /HR /HR
  1 Prepare two (2) subconsultant requests for services including drawings
 and subconsultant agreements with supporting back-up documentation 2 4 6 $326.38
 required for material testing and stormwater monitoring.

 2 Develop, edit, and revise project scope of work and fee proposal and
 assist the Owner during Independent Fee Estimate (IFE) process by 2 2 4 $250.38
 providing project sketches, scoping meeting notes, and correspondence
 relevant to project.
 3 Prepare contract documents and supporting back-up documentation
 2 2 6 10 $590.76
 required in connection with the Project.
 4 Throughout the course of the project the consultant will update original
 schedule, coordinate project tasks, report on monthly progress, and 2 2 $174.38
 maintain project records file.
 5 Assist Owner by filling out FAA Monthly Progress Reports while project is
 2 4 6 $326.38
 in the construction phase. Assume 6 reports.
 6 Assist the Owner with end of year DBE reporting for all grants open,
 2 4 6 $326.38
 closed and contracts executed.
 7 As reasonably requested, provide assistance with any other administrative-
 type work required by the Owner in connection with the Project. The
 engineer will provide miscellaneous project administration and
 coordination duties which are not specifically addressed or anticipated in
 other project related tasks including telephone conversations with the 8 8 4 4 24 $1,432.84
 Owner, the state, the FAA, and other interested parties; disseminating
 interim project information to the Owner, the state, the FAA, and other
 interested parties; and organizing, maintaining, and archiving the project
 records for six (6) years.
 8 Manage Project budget including monthly billings and scope reviews. The 4 6 12
 Project Manager will provide general project administration and
 coordination with the staff of the accounting department. The Project
 Manager will prepare the internal close out forms. The Project Manager
 will verify and reconcile the monthly accounting statements and will
 prepare memos for adjustments and corrections when necessary. The
 consultant will approve and process invoices received from 22 $1,070.56
 subconsultants and vendors providing services to the engineer throughout
 the design phases of the project. The consultant will prepare and submit
 monthly invoices to the Owner for services provided to the Owner and for
 costs incurred by the consultant and their subconsultants. It is anticipated
 that a total of 20 invoices will be prepared and submitted during the
 course of the project. TOTAL HOURS 2 24 8 0 4 6 36 80
 TOTAL DIRECT LABOR $188.38 $2,092.56 $369.20 $0.00 $214.12 $265.80 $1,368.00 $4,498.06

 DIRECT LABOR $4,498.06
 OVERHEAD 150.23% $6,757.44
 $11,255.50

 FIXED FEE 15% $1,700.00


 ACTUAL COST PLUS FIXED FEE $13,000


Hoyle, Tanner & Associates, Inc.
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 BURLINGTON INTERNATIONAL AIRPORT Article II – Construction Administration
 Hoyle Tanner Phase 71
 EXPAND CARGO APRON
 CONSTRUCTION PHASE
 ESTIMATED HOURS BY LABOR CLASSIFICATION
 HOYLE TANNER PROJECT NO. 23.037701.00
 Suzanne Christyn
 Total
 Bob Furey Nils Gonzalez Sheppard David Vitali John Coon Nahal Namazi Bergquist Total Labor Cost
 Hours
 $94.19 $87.19 $81.28 $46.15 $53.53 $44.30 $38.00
 Task Description /HR /HR /HR /HR /HR /HR /HR
 1 Issue notice of award, prepare contractor contracts, review bonds and 1 2 0 0 2 0 5 10 $565.63
 certifications, distribute documents
 2 Prepare conformed documents, compile contract specifications, update 0 2 0 8 8 0 2 20 $1,047.82
 plans for construction, distribute documents
 3 Prepare and issue Notice to Proceed 0 1 0 0 1 0 2 4 $216.72
 4 Prepare and schedule pre-construction conference materials, contact list, 0 12 0 8 2 0 4 26 $1,674.54
 coordinate and attend pre-construction conference at Airport. Prepare
 meeting minutes and distribute
 5 Coordinate the Work of the Material Testing Firm 1 4 0 0 2 0 4 11 $702.01
 6 Establish and maintain a tracking system for all Project construction 0 8 0 0 0 0 6 14 $925.52
 records (Request for Information (RFI), Change Order (CO), etc)

 7 Review the Contractor’s Project Schedule, Submittal Schedule, Available 0 8 0 0 0 0 2 10 $773.52
 Equipment, and list of proposed subcontractors
 8 Request for Information will be responded to through the preparation of 0 4 0 4 8 0 2 18 $1,037.60
 written directives and sketches on behalf of the Airport to the Contractor.
 This scope assumes no more than 10 design inquiries will be submitted by
 the contractor, and considers contractor resubmittal as another separate
 submittal.
 9 Shop Drawing & Submittal Review. This scope assumes no more than 20 0 16 0 24 0 0 24 64 $3,414.64
 shop drawings and materials lists reviews, and considers contractor
 resubmittal as another separate submittal.
 10 Prepare for, coordinate, and attend weekly job meetings and site visits 0 136 0 0 0 8 144 $12,161.84
 (Assume 17). Prepare meeting minutes and distribute.
 11 Keep the Owner informed of the progress and quality of the Work 0 4 0 0 0 0 0 4 $348.76
 12 Periodic review of all schedules with Owner and Contractor 0 4 0 0 0 0 0 4 $348.76
 13 Notify Owner and Contractor of any work not in conformity 0 4 0 0 0 0 0 4 $348.76
 14 Review construction materials testing 0 8 0 8 0 0 0 16 $1,066.72
 15 Provide assistance in the review of the Contractor’s requests for change 0 8 0 4 2 0 2 16 $1,065.18
 orders. Coordinate the Change Orders with the FAA prior to Owner’s
 execution.
 16 Prepare Change Orders for the Owner’s and FAA’s approval and execution. 0 8 0 4 0 0 2 14 $958.12
 This scope assumes no more than 5 Change Orders items, and considers
 contractor resubmittal as another separate submittal.

 17 Prepare revised Contract Drawings to illustrate and document approved 0 4 0 0 4 0 0 8 $562.88
 Change(s)
 18 Review & Approve Payment Requests, assume 5 0 10 0 0 0 0 5 15 $1,061.90
 19 Review Contractor Certified Payroll Submittals 0 1 0 0 0 0 10 11 $467.19
 20 Prepare and submit a monthly project status update to the FAA, using form 0 5 0 0 0 0 0 5 $435.95
 5370-1. This scope assumes no more than 5 submittals will be made to the
 FAA
 21 Attend Final Inspection, prepare, assemble and distribute the official 0 12 0 0 0 0 0 12 $1,046.28
 punchlist(s) and meeting notes
 22 Review Contractor’s record drawings & close-out documentation 0 4 0 4 0 0 0 8 $533.36
 23 Consultation & Advice to Resident Engineer; assume 4 hours/week 2 68 0 4 3 0 2 79 $6,538.49
 24 Consultation & Advice to Owner; assume 1 hours/week 0 17 0 4 0 0 0 21 $1,666.83
 TOTAL HOURS 4 350 0 72 32 0 80 538
 TOTAL DIRECT LABOR $376.76 $30,516.50 $0.00 $3,322.80 $1,712.96 $0.00 $3,040.00 $38,969.02

 DIRECT LABOR $38,969.02
 OVERHEAD 150.23% $58,543.16
 $97,512.18

 FIXED FEE 15% $14,600.00


 ACTUAL COST PLUS FIXED FEE $112,100


 Hoyle, Tanner & Associates, Inc. 150 Dow Street, Manchester, NH 03101


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BURLINGTON INTERNATIONAL AIRPORT Article III – Resident Engineering
 Hoyle Tanner Phase 72
EXPAND CARGO APRON
CONSTRUCTION PHASE

HOYLE TANNER PROJECT NO. 23.037701.00
 Hours by Labor Classification
 Construction Duration - Weeks 17 Glen Altimari Glen Altimari Total Total
 Construction Duration - Calendar Days 119 Straight-Time Overtime Hours Labor
 $55.86 $83.79 Cost
 Task Description /HR /HR
 1 Full-time Resident: 0 $0.00
 2 Weekday - Straight Time (8 hours per day, 5 days per week, for 17 weeks) 680 680 $37,984.80
 3 Weekday - Overtime (2 hours per day, 5 days per week, for 17 weeks) 170 170 $14,244.30
 4 Weekend - Overtime (10 hours for 17 days) 170 170 $14,244.30
 5 Pre-Field Preparation 8 8 $446.88
 6 Post-Field Closeout 16 16 $893.76
 7 0 $0.00
 8 0 $0.00
 9 0 $0.00
 10 0 $0.00
 11
 TOTAL HOURS 704 340 1044
 TOTAL DIRECT LABOR $39,325.44 $28,488.60 $ 67,814.04

 DIRECT LABOR $67,814.04
 OVERHEAD 150.23% $101,877.03
 $169,691.07

 FIXED FEE 15% $25,500.00

 ACTUAL COST PLUS FIXED FEE $195,200

Hoyle, Tanner & Associates, Inc. 150 Dow Street, Manchester, New Hampshire 03101-1227




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BURLINGTON INTERNATIONAL AIRPORT Material Control and Testing
 Hoyle Tanner Phase 99
EXPAND CARGO APRON
CONSTRUCTION PHASE
HOYLE TANNER PROJECT NO. 23.037701.00

 Description Quantity Unit Cost Total
 A. Review job mix formula for pavement to be furnished to the project.
 Acceptance testing of asphalt, cement, and aggregate.
 Job Mix Review (Asph. Inst. MS-2) 1 @ $450.00 = $450.00
 Gradation Tests (ASTM C117, C136, D422) 2 @ $125.00 = $250.00
 Wear Tests (ASTM C131) 1 @ $240.00 = $240.00
 Soundness; Sodium/Magnesium (ASTM C88) 1 @ $540.00 = $540.00
 Unit Weight Tests (ASTM C29/C29M, C138) 2 @ $210.00 = $420.00
 Fractured Faces (ASTM D693, D5821) 1 @ $180.00 = $180.00
 Flat and Elongation tests (ASTM D4791) 1 @ $180.00 = $180.00
 Specific Gravity Tests (ASTM C127, C128, D1188, D2726) 1 @ $150.00 = $150.00
 Sand Equivalency Tests (AASHTO T176, ASTM D2419) 1 @ $180.00 = $180.00
 Alkali - Aggregate Reactivity (ASTM C1260, C1567, COE CRD C662) 1 @ $1,000.00 = $1,000.00
 TSR (ASTM D4867) 1 @ $600.00 = $600.00
 Subtotal $2,590.00

 B. Sampling and laboratory testing of excavation materials, aggregate subbase,
 and crushed aggregate base course.
 Proctor Tests (AASHTO T180, ASTM D698, D1557) 4 @ $175.00 = $700.00
 Gradation Tests (ASTM C117, C136, D422, D7928) 4 @ $125.00 = $500.00
 Abrasion Resistance (AASHTO T96, ASTM C131) 2 @ $240.00 = $480.00
 Aggregate Soundness (ASTM C88) 2 @ $540.00 = $1,080.00
 Plasticity Index & Liquid Limit (ASTM D4318) 2 @ $160.00 = $320.00
 Fractured Faces (ASTM D693, D5821) 2 @ $180.00 = $360.00
 Sand Equivalency Tests (ASSHTO T176, ASTM D2419) 2 @ $180.00 = $360.00
 Subtotal $3,800.00

 C. Field density tests on backfills, subgrades, and base courses.
 Days Field Density Testing (Half Days) (ASTM D1556, D6938) 15 @ $475.00 = $7,125.00

 D. Experienced asphalt plant inspector for control and testing.
 Full Days plant inspection (12 Hours) 8 @ $1,200.00 = $9,600.00
 (To include: sampling, fabricating/testing Marshall specimens, % Air voids, Stability/Flow,
 Data from Extraction/Gradation, % asphalt content, and % moisture - mix, asphalt core densities)

 E. Determine strength of concrete pavement by laboratory testing
 Flexural Beams (ASTM C78) 50 @ $80.00 = $4,000.00
 Cylinders (ASTM C39) 20 @ $18.00 = $360.00

 F. Field Tech on site
 asphalt technician or engineer 8 @ $1,050.00 = $8,400.00
 (per hour, half-day, full-day, and/or OT)

 G. Attend Meetings
 hours 8 @ $85.00 = $680.00

 H. Reimbursable Expense
 Mileage
 36 trips 9 miles @ $0.725 = $234.90



 ACTUAL COST NOT TO EXCEED $36,790



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 Testing
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BURLINGTON INTERNATIONAL AIRPORT Article V – Closeout
 Hoyle Tanner Phase 80
EXPAND CARGO APRON
CONSTRUCTION PHASE
 ESTIMATED HOURS BY LABOR CLASSIFICATION
HOYLE TANNER PROJECT NO. 23.037701.00
 Suzanne Christyn
 Total
 Bob Furey Nils Gonzalez Sheppard David Vitali John Coon Nahal Namazi Bergquist Total Labor Cost
 Hours
 $94.19 $87.19 $81.28 $46.15 $53.53 $44.30 $38.00
 Task Description /HR /HR /HR /HR /HR /HR /HR
  1 Prepare, execute, and furnish a copy of "As-Built" plans to the 0 4 0 8 28 0 0 40 $2,216.80
 Federal Aviation Administration and to the Owner. Plans to include
 1-full size set, 2-11”x17” sets, 2 CD/DVD’s plans in pdf & AutoCAD
 versions, 1 CD/DVD in pdf to the FAA.
  2 Prepare SF-271 Final Outlay Report, SF-425 Final Federal Financial 0 2 0 4 0 0 2 8 $434.98
 Report, FAA-ANE’s Project Closure Summary Form and Sponsor
 Certification for Project Final Acceptance Form
  3 0 12 0 16 0 0 4 32 $1,936.68
 Preparation and submission of the final report to the Owner and
 FAA including project narrative, summary of construction costs
 identifying added or deleted items, explanations and justifications
 for underruns and overruns of various quantities, and summary of
 change orders, if any. Final report shall be submitted on a DVD and
 shall also include “As-Built” record drawings, contractors’ payrolls,
 contractor’s final pay requisition, shop drawings, summary of all
 required acceptance testing (including PWL calculations), final
 inspection report including any outstanding punch list items,
 representative project photos, and operations and maintenance
 manuals, if any.
  4 0 $0.00
  5 0 $0.00
 TOTAL HOURS 0 18 0 28 28 0 6 80
 TOTAL DIRECT LABOR $0.00 $1,569.42 $0.00 $1,292.20 $1,498.84 $0.00 $228.00 $4,588.46

 DIRECT LABOR $4,588.46
 OVERHEAD 150.23% $6,893.24
 $11,481.70

 PROFIT 15% $1,722.26



 LUMP SUM $13,200

Hoyle, Tanner & Associates, Inc. 150 Dow Street, Manchester, NH 03101




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BURLINGTON INTERNATIONAL AIRPORT Expenses and Subconsultants
EXPAND CARGO APRON Hoyle Tanner Phase 99
CONSTRUCTION PHASE

HOYLE TANNER PROJECT NO. 23.037701.00

 Resident
 Mileage & Tolls Lodging Per Diem GPS Unit
 Mileage & Tolls Postage & Construction Subconsultant
 Printing Expenses Total Subconsultant
Reimbursable Expenses $238.35 $238.35 Communications $226.24 $86.00 $64.50 $150.00 Supplies Fees
 /trip /trip /night /full day /travel day /day

Article I – Project Administration $0.00 $0.00 $25.00 $25.00 $0.00 $0.00 $0.00 $0.00 $0.00 $50.00 type sub name $ -


Article II – Construction Administration $0.00 $4,051.95 $25.00 $30.00 $0.00 $0.00 $1,096.50 $750.00 $0.00 $5,953.45 type sub name $ -


Article III – Resident Engineering JTC $ 36,790.00
 construction weeks: 17 EIV $ 10,000.00
 Resident (26 weeks, 6 days/week) $4,051.95 $0.00 $0.00 $0.00 $23,076.48 $5,848.00 $2,193.00 $0.00 $97.62
 $36,006.55
 Site Travel: (10 miles/day x 156 days x mileage rate) $739.50


Article V – Closeout $0.00 $0.00 $25.00 $75.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100.00 type sub name $ -

 Total: $4,791.45 $4,051.95 $75.00 $130.00 $23,076.48 $9,137.50 $750.00 $97.62 $42,110.00 $ 46,790.00


 Reimbursables Expenses: $42,110.00 Subconsultants: $46,790.00

 Total Expenses: $88,900.00




 Page 233 of 434
 Attachment C:
Burlington Standard Contract Conditions For Consultants




 Page 234 of 434
 ATTACHMENT C:
 BURLINGTON STANDARD CONTRACT CONDITIONS
 FOR CONSULTANTS

1. DEFINITIONS:
 A. The “Contract” shall mean the Contract between Consultant and the City to which these
 conditions apply and includes this Attachment C.
 B. The “Consultant” shall mean _______.
 C. The “City” shall mean the City of Burlington, Vermont or any of its departments.
 D. The “Effective Date” shall mean the date on which the Contract becomes effective
 according to its terms, or if no effective date is stated, the date that all parties to it have
 signed.
 E. The “Parties” shall mean the parties to this Contract.
 F. The “Work” shall mean the services being provided by the Consultant, as provided in
 the Contract.

2. REGISTRATION: The Consultant agrees to be registered with the Vermont Secretary of
 State’s office as a business entity doing business in the State of Vermont at all times this
 Contract is effective. This registration must be complete prior to Contract execution.

3. INSURANCE & INDEMNIFICATION: The insurance and indemnification provisions set
 forth in Attachment C-1 are incorporated by this reference as though fully set forth. Any
 provisions of this Contract for indemnification, defense, release of liability, or warranty, shall
 survive termination hereof.

4. CONFLICT OF INTEREST: The Consultant shall disclose in writing to the City any actual
 or potential conflicts of interest or any appearance of a conflict of interest by the Consultant,
 its employees or agents, or its subconsultants, if any.
5. PLANS, RECORDS, AND AVAILABLE DATA: The City agrees to make available, at no
 charge, for the Consultant’s use all available data related to the Contract including any
 preliminary plans, maps, drawings, photographs, reports, traffic data, calculations, EDM,
 valuable papers, topographic survey, utility location plats, or any other pertinent public
 records.

6. PERSONNEL REQUIREMENTS AND CONDITIONS: The Consultant shall employ only
 qualified personnel with appropriate and valid licensure, to the extent a license is required for
 the work performed. The City shall have the right to approve or disapprove key personnel
 assigned to administer activities related to the Contract.

 Except with the approval of the City, during the life of the Contract, the Consultant shall not
 employ:

 1. Any City employees who are directly involved with the awarding, administration,
 monitoring, or performance of the Contract or any project(s) that are the subjects of
 the Contract.




 Page 235 of 434
 2. Any person so involved within one (1) year of termination of employment with the
 City.

 The Consultant warrants that no company or person has been employed or retained, other than
 a bona fide employee working solely for the Consultant, to solicit or secure this Contract, and
 that no company or person has been paid or has a contract with the Consultant to be paid, other
 than a bona fide employee working solely for the Consultant, any fee, commission, percentage,
 brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or
 making of the Contract. For breach or violation of this warranty, the City shall have the right
 to annul the Contract, without liability to the City, and to regain all costs incurred by the City
 in the performance of the Contract.

 The City reserves the right to require removal of any person employed by a Consultant, from
 work related to the Contract, for misconduct, incompetence, or negligence as determined by
 the City, in the due and proper performance of Consultant’s duties, or for neglecting or refusing
 to comply with the requirements of the Contract.

7. PERFORMANCE: Consultant warrants that performance of Work will conform to the
 requirements of this Contract. Consultant shall use that degree of ordinary care and reasonable
 diligence that an experienced and qualified provider of similar services would use acting in
 like circumstances and experience in such matters and in accordance with the standards,
 practices and procedures established by Consultant for its own business.

8. DESIGN STANDARDS:

 a. Unless otherwise specifically provided for in the Contract, or directed in writing,
 Consultant services, studies or designs, that include or make reference to plans,
 specifications, special provisions, computations, estimates, or other data shall be in
 conformance with applicable City, state, and federal specifications, manuals, codes or
 regulations, including supplements to or revisions thereof, adopted prior to or during the
 duration of this Contract. In case of any conflict with the guidelines referenced, the
 Consultant is responsible to identify and follow any course of direction provided by the
 City.

 b. The Consultant shall ensure that any design conforms to applicable requirements of the
 Americans with Disabilities Act, including any regulations or design standards
 promulgated pursuant thereto (including, without limitation, the current edition of the ADA
 Accessibility Guidelines), and any more stringent disability access laws that may apply. If
 applicable to the Work, and to the extent appropriate in the Consultant’s reasonable
 professional judgment, the Consultant shall build reasonable tolerances into plans to ensure
 that as-built or remodeled, buildings or structures comply with applicable accessibility
 standards (e.g., so that the future tiling of a wall will not cause a restroom stall to fail to
 meet minimum width standards, etc.).

9. RESPONSIBILITY FOR SUPERVISION: The Consultant shall assume primary
 responsibility for general supervision of Consultant employees and their sub-consultants for all
 work performed under the Contract and shall be solely responsible for all procedures, methods




 Page 236 of 434
 of analysis, interpretation, conclusions and contents of work performed under the Contract. The
 Consultant shall be responsible to the City for all acts or omissions of its subconsultants and any
 other person performing work under this Contract.

10. UTILITIES: Whenever a facility or component of a private, public, or cooperatively-owned
 utility will be affected by any proposed construction, the Consultant will counsel with the City,
 plus achieve any necessary contacts and discussions with the affected owners, regarding any
 requirement necessary for revisions of facilities or existing installations, both above and below
 ground. Any such installations must be completely and accurately exhibited on any detail sheets
 or plans. The Consultant shall inform the City, in writing, of any such contacts and the results
 thereof.

11. INSPECTION OF WORK: The City shall, at all times, have access to the Consultant’s work
 for the purposes of inspection, accounting, and auditing, and the Consultant shall provide
 whatever access is considered necessary to accomplish such inspections. At any time, the
 Consultant shall permit the City or representative for the City the opportunity to inspect any
 plans, drawings, estimates, specifications, or other materials prepared or undertaken by the
 Consultant pursuant to the Contract, as well as any preparatory work, work-in-progress, or
 completed work at a field site, where applicable.

 Conferences, visits to a site, or an inspection of the work, may be held at the request of any
 involved party or by representatives of the City.

12. REVIEWS AND ACCEPTANCES: All preliminary and detailed designs, plans,
 specifications, estimates or other documents prepared by the Consultant, shall be subject to
 review and endorsement by the City.

 Approval for any inspections or sequences of progress of work shall be documented by letters,
 memoranda or other appropriate written means.

 A frequency for formal reviews shall be set forth in the Contract. Informal reviews, conducted
 by the City will be performed as deemed necessary. The Consultant shall respond to all official
 comments regardless of their source. The Consultant shall supply the City with written copies
 of all correspondence relating to formal and informal reviews.

 No acceptance shall relieve a Consultant of their professional obligation to correct any defects
 or errors in their work at their own expense.

13. PUBLIC RELATIONS: Whenever it is necessary to perform work in the field, particularly
 with respect to reconnaissance, the Consultant will endeavor to maintain good relations with the
 public and any affected property owners. Personnel employed by or representing the Consultant
 shall conduct themselves with propriety. The Consultant agrees to inform property owners
 and/or tenants, in a timely manner, if there is need for entering upon private property as an agent
 of the City, in accordance with 19 V.S.A. § 35 and §.503, to accomplish the work under the
 Contract. The Consultant agrees that any work will be done with minimum damage to the land
 and disturbance to the owner. Upon request of the Consultant, the City shall furnish a letter of




 Page 237 of 434
 introduction to property owners soliciting their cooperation and explaining that the Consultant
 is acting as an agent of the City.

14. ACKNOWLEDGEMENTS: Acknowledgment of the City’s support must be included in any
 and all publications, renderings and project publicity, including audio/visual materials
 developed under this Contract.

15. APPEARANCES:

 A. Hearings and Conferences: The Consultant shall provide services required by the City and
 necessary for furtherance of any work covered under the Contract. These services shall
 include appropriate representation at design conferences, public gatherings and hearings,
 and appearances before any legislative body, commission, board, or court, to justify,
 explain and defend its contractual services covered under the Contract.

 The Consultant shall perform any liaison that the City deems necessary for the furtherance
 of the work and participate in conferences with the City, at any reasonable time, concerning
 interpretation and evaluation of all aspects covered under the Contract.

 The Consultant further agrees to participate in meetings with the City and any other
 interested or affected participant, for the purpose of review or resolution of any conflicts
 pertaining to the Contract.

 The Consultant shall be equitably paid for such services and for any reasonable expenses
 incurred in relation thereto in accordance with the Contract.

 B. Appearance as Witness: If and when required by the City, the Consultant, or an appropriate
 representative, shall prepare and appear for any litigation concerning any relevant project
 or related contract, on behalf of the City. The Consultant shall be equitably paid, to the
 extent permitted by law, for such services and for any reasonable expenses incurred in
 relation thereto, in accordance with the Contract.

16. PAYMENT PROCEDURES: The City shall pay, or cause to be paid, to the Consultant or the
 Consultant’s legal representative payments in accordance with the Contract. All payments will
 be made in reliance upon the accuracy of all representations made by the Consultant, whether in
 invoices, progress reports, emails, or other proof of work. When applicable, for the type of
 payment specified in the Contract, the progress report shall summarize actual costs and any earned
 portion of fixed fee.

 All invoices and correspondence shall indicate the applicable project name, project number and
 the Contract number. When relevant, the invoice shall further be broken down in detail between
 projects.

 When applicable, for the type of payment specified in the Contract, expenses for meals and travel
 shall be limited to the current approved in-state rates, as determined by the State of Vermont’s
 labor contract, and need not be receipted. All other expenses are subject to approval by the City




 Page 238 of 434
 and must be accompanied with documentation to substantiate their charges.

 No approval given or payment made under the Contract, shall be conclusive evidence of the
 performance of the Contract, either wholly or in part thereof, and no payment shall be construed
 to be acceptance of defective work or improper materials.

 The City agrees to pay the Consultant and the Consultant agrees to accept, as full compensation,
 for performance of all services rendered and expenses incurred, the fee specified in the Contract.

 Upon completion of all services covered under the Contract and payment of the agreed upon fee,
 the Contract with its mutual obligations shall end.

17. DUTY TO INFORM CITY OF CONTRACT DOCUMENT ERRORS: If Consultant
 knows, or has reasonable cause to believe, that a clearly identifiable error or omission exists in
 the Contract Documents, including but not limited to unit prices and rate calculations,
 Consultant shall immediately give the City written notice thereof. Consultant shall not cause
 or permit any Work to be conducted which may relate to the error or omission without first
 receiving written notice by the City that City representatives understand the possible error or
 omission and have approved of modifications to the Contract Documents or that Consultant
 may proceed without any modification being made to Contract Documents.

18. NON-APPROPRIATION: The obligations of the City under this Contract are subject to
 annual appropriation by the Burlington City Council. If no funds or insufficient funds are
 appropriated or budgeted to support continuation of payments due under this Contract, the
 Contract shall terminate automatically on the first day of the fiscal year for which funds have
 not been appropriated. The Parties understand and agree that the obligations of the City to
 make payments under this Contract shall constitute a current expense of the City and shall not
 be construed to be a debt or a pledge of the credit of the City. The decision whether or not to
 budget and appropriate funds during each fiscal year of the City is within the discretion of the
 Mayor and City Council of the City. The City shall deliver written notice to Consultant as soon
 as practicable of any non-appropriation, and Contract Consultant shall not be entitled to any
 payment or compensation of any kind for work performed after the City has delivered written
 notice of non-appropriation.

19. CHANGES AND AMENDMENTS: No changes or amendments to the Work of the Contract
 shall be effective unless documented in writing and signed by authorized representatives of the
 City and the Consultant.

20. EXTENSION OF TIME: The Consultant agrees to prosecute the work continuously and
 diligently and no charges or claims for damages shall be made by the Consultant for delays or
 hindrances, from any cause whatsoever, during the progress of any portion of services specified
 in the Contract. Such delays or hindrances, if any, may be compensated for by an extension of
 time for such reasonable period as the City may decide. Time extensions shall be granted by
 amendment, only for excusable delays, such as delays beyond the control of the Consultant
 and without the fault or negligence of the Consultant.




 Page 239 of 434
21. PUBLIC HEALTH EMERGENCY:

  A. Compliance with Mandates and Guidance: The Consultant is advised that public health
 emergencies—meaning public health emergencies, as declared by the City, the State of
 Vermont, or the Federal Government—may introduce significant uncertainty into the
 project. The Consultant must comply with all local, state, federal orders, directives,
 regulations, guidance, advisories during a public health emergency. Consultant shall
 adhere to the below provisions and consider public health emergencies as it develops
 project schedules and advances the Work.

  B. Creation of Public Health Emergency Plan: For any work performed on-site at a City
 location, the Consultant shall create a public health emergency plan acceptable to the City.
 The Consultant shall be responsible for following this plan and ensuring that the project or
 site is stable and in a safe and maintainable condition.
 a. Public Health Emergency Plan: The Public Health Emergency Plan will contain:
 i. Measures to manage risk and mitigate potential impacts to the health and
 safety of the public, the City and Consultant’s workers;
 ii. Explicit reference to any health and safety performance standards and
 mandates provided by the City, the State of Vermont, the Federal
 government, or other relevant governmental entities;
 iii. A schedule for possible updates to the plan as standards and mandates
 change; and
 iv. Means to adjust the schedule and sequence of work should the emergency
 change in nature or duration.
 b. Review and Acceptance of Plan:
 i. Consultant must provide the plan to the City by the Effective Date of this
 Contract or by one (1) week prior to the commencement of on-site activities,
 whichever is later.
 ii. The City shall have sole discretion to require changes to the plan.
 iii. The City may revisit the plan at any time to verify compliance with
 obligations that arise under a state of emergency.

  C. Enforcement & Stoppage of Work: Consultant fails to comply with either 1) the approved
 public health emergency plan, or 2) any local, state, federal orders, directives, regulations,
 guidance, or advisories during a public health emergency, the City may stop Work under
 the Contract until such failure is corrected. Such failure to comply shall constitute a breach
 of the Contract.

 Upon stoppage of work, the City may allow Work to resume, at a time determined by the
 City, under this Contract if such failure to comply is adequately corrected. The City shall
 have sole discretion in determining if Consultant has adequately corrected its failure to
 comply with the above.




 Page 240 of 434
 If Consultant’s breach of Contract has not been cured within seven (7) days after notice to
 stop Work from the City, then City may terminate this Contract, at its discretion.

 D. City Liability Relating to Potential Delays: If a public health emergency is declared, the
 City will not be responsible for any delays related to the sequence of operations or any
 expenses or losses incurred as a result of any delays. Any delays related to a public health
 emergency will be excusable, but will not be compensable.

22. FORCE MAJEURE: Neither Party to this Contract shall be liable to the other for any failure
 or delay of performance of any obligation under this Contract to the extent the failure or delay
 is caused by acts of God, public health emergencies, epidemics, acts of the public enemy, acts
 of superior governmental authority, weather conditions, riots, rebellion, sabotage, or any other
 circumstances for which it is not responsible or which is not under its control (“Force
 Majeure”). To assert Force Majeure, the nonperforming party must prove that a) it made all
 reasonable efforts to remove, eliminate, or minimize the cause of delay or damage, b) diligently
 pursued performance of its obligations, c) substantially fulfilled all obligations that could be
 fulfilled, and d) timely notified the other part of the likelihood or actual occurrence of a Force
 Majeure event. If any such causes for delay are of such magnitude as to prevent the complete
 performance of the Contract within two (2) years of the originally scheduled completion date,
 either Party may by written notice request to amend or terminate the Contract. The suspension
 of any obligations under this section shall not cause the term of this Contract to be extended
 and shall not affect any rights accrued under this Contract prior to the occurrence of the Force
 Majeure. The Party giving notice of the Force Majeure shall also give notice of its cessation.

23. PAYMENT FOR EXTRA WORK, ADDITIONAL SERVICES OR CHANGES: The City
 may, in writing, and without invalidating the Contract, require changes resulting from revision or
 abandonment of work already performed by the Consultant or changes in the scope of work.

 The value of such changes, to the extent not reflected in other payments to the Consultant, shall
 be incorporated in an amendment and be determined by mutual agreement. Any adjustments of
 this nature shall be executed under the appropriate fee established in the Contract, based on the
 adjusted quantity of work.

 No changes for which additional fee payment is claimed shall be made unless pursuant to a written
 order from the City, and no claim for payment shall be valid unless so ordered.

 The Consultant agrees to maintain complete and accurate records, in a form satisfactory to the
 City for all time devoted directly to same by Consultant employees. The City reserves the right
 to audit the records of the Consultant related to any extra work or additional services. Any such
 services rendered shall be subject, in all other respects, to the terms of the Contract. When changes
 are so ordered, no additional work shall be performed by the Consultant until a Contract
 amendment has been fully executed, unless written notice to proceed is issued by the City. Any
 claim for extension of time that may be necessitated as a result of extra work or additional services
 and changes shall be given consideration and evaluated insofar as it directly relates to the change.

24. FAILURE TO COMPLY WITH TIME SCHEDULE: If the City is dissatisfied because of




 Page 241 of 434
 slow progress or incompetence in the performance of the Work in accordance with the schedule
 for completion of the various aspects of construction, the City shall give the Consultant written
 notice in which the City shall specify in detail the cause of dissatisfaction. Should the
 Consultant fail or refuse to remedy the matters complained of within five days after the written
 notice is received by the Consultant, the City shall have the right to take control of the Work
 and either make good the deficiencies of the Consultant itself or direct the activities of the
 Consultant in doing so, employing such additional help as the City deems advisable. In such
 events, the City shall be entitled to collect from the Consultant any expenses in completing the
 Work. In addition, the City may withhold from the amount payable to the Consultant an
 amount approximately equal to any interest lost or charges incurred by the City for each
 calendar day that the Consultant is in default after the time of completion stipulated in the
 Contract Documents.

25. RETURN OF MATERIALS: Consultant agrees that at the expiration or termination of this
 Contract, it shall return to City all materials provided to it during its engagement on behalf of
 City.

26. ACCEPTANCE OF FINAL PAYMENT; RELEASE: Consultant’s acceptance of the final
 payment shall be a release in full of all claims against the City or its agents arising out of or by
 reason of the Work. Any payment, however, final or otherwise, shall not release the Consultant
 or their sureties from any obligations under the Contract Documents or any performance or
 payment bond.

27. OWNERSHIP OF THE WORK: The Consultant agrees that the ownership of all studies,
 data sheets, survey notes, subsoil information, drawings, tracings, estimates, specifications,
 proposals, diagrams, calculations, EDM and other material prepared or collected by the
 Consultant, hereafter referred to as "instruments of professional service", shall become the
 property of the City as they are prepared and/or developed during execution of the Contract.
 The Consultant agrees to allow the City access to all “instruments of professional service” at
 any time. The Consultant shall not copyright any material originating under the Contract
 without prior written approval of the City. No publications or publicity of the work, in part or
 in total, shall be made without the express written agreement of the City, except that Consultant
 may in general terms use previously developed instruments of professional service to describe
 its abilities for a project in promotional materials.

28. PROPRIETARY RIGHTS: The Parties under the Contract hereby mutually agree that, if
 patentable discoveries or inventions should result from work performed by the Consultants
 under the Contract, all rights accruing from such discoveries or inventions shall be the sole
 property of the Consultant. The Consultant, however, agrees to and does hereby grant to the
 City an irrevocable, nonexclusive, non-transferable, and royalty-free license to the
 manufacture, use, and disposition of any discovery or invention that may be developed as a
 part of the Work under the Contract.

29. PUBLIC RECORDS: The Consultant understands that any and all records related to and
 acquired by the City, whether electronic, paper, or otherwise recorded, are subject to the
 Vermont Public Records Act and that the determination of how those records must be handled




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 is solely within the purview of City. The Consultant shall identify all records that it considers
 to be trade secrets as that term is defined by subsection 317(c)(9) of the Vermont Public
 Records Act and shall also identify all other records it considers to be exempt under the Act.
 It is not sufficient to merely state generally that the record is proprietary or a trade secret or is
 otherwise exempt. Particular records, pages or section which are believed to be exempt must
 be specifically identified as such and must be separated from other records with a convincing
 explanation and rationale sufficient to justify each exemption from release consistent with
 Section 317 of Title 1 of the Vermont Statutes Annotated.

30. RECORDS RETENTION AND ACCESS: The Consultant agrees to retain, in its files, and
 to produce to the City—within the time periods requested—all books, documents, Electronic
 Data Media (EDM), accounting records, and other records produced or acquired by the
 Consultant in the performance of this Contract which are related to the City, at any time during
 this Contract and for a period of at least three (3) years after its completion or termination. In
 addition, if any audit, claim, or litigation is commenced before the expiration of that three (3)
 year period, the records shall be retained until all related audits, claims, or litigation are
 resolved. The Consultant further agrees that the City shall have access to all the above
 information for the purpose of review and audit during the Contract period and anytime within
 the aforementioned retention period. Copies of all of the above referenced information shall
 be provided to the City, if requested, in the format in which the records were obtained, created,
 or maintained, such that their original use and purpose can be achieved. Consultant, sub-
 consultants, or their representatives performing work related to the Contract, are responsible to
 ensure that all data and information created or stored on EDM is secure and can be duplicated
 and used if the EDM mechanism is subjected to power outage, obsolescence, or damage.

31. CONTRACT DISPUTES: In the event of a dispute between the parties to this Contract each
 party will continue to perform its obligations unless the Contract is terminated in accordance
 with these terms.

32. SETTLEMENTS OF MISUNDERSTANDINGS: Neither Party shall file any litigation
 arising from this Contract without first attempting in good faith to resolve the Parties’ dispute
 through negotiated settlement or mediation; provided, however, that any applicable statute of
 limitations shall toll during any period in which the Parties are actively and mutually engaged
 in dispute resolution; and provided further that nothing herein shall prevent either Party from
 seeking emergency relief in appropriate circumstances from a court of competent jurisdiction.

33. CITY'S OPTION TO TERMINATE: The Contract may be terminated in accordance with
 the following provisions, which are not exclusive:

 A. Termination for Convenience: At any time prior to completion of services specified under
 the Contract, the City may terminate the Contract for any reason by submitting written
 notice via certified or registered mail to the Consultant, not less than fifteen (15) days prior
 to the termination date, of its intention to do so. If the termination is for the City’s
 convenience, payment to the Consultant will be made promptly for the amount of any fees
 earned to the date of the notice of termination and costs of materials obtained in preparation
 for Work but not yet installed or delivered, less any payments previously made. However,




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 if a notice of termination is given to a Consultant prior to completion of twenty (20) percent
 of the estimated services, as set forth in the approved Work Schedule and Progress Report,
 the Consultant will be reimbursed for that portion of any reasonable and necessary
 expenses incurred to date of the notice of termination that are in excess of the amount
 earned under its approved fee to the date of said termination. Such requests for
 reimbursement shall be supported with factual data and shall be subject to the City’s
 approval. The Consultant shall make no claim for additional compensation against the City
 by reason of such termination.

B. Termination for Cause:

 i. Breach: Consultant shall be in default if Consultant fails in any manner to fully
 perform and carry out each and all conditions of this Contract, including, but not
 limited to, Consultant’s failure to begin or to prosecute the Work in a timely manner
 or to make progress as to endanger performance of this Contract; failure to supply a
 sufficient number of properly skilled employees or a sufficient quantity of materials
 of proper quality; failure to perform the Work unsatisfactorily as determined by the
 City; failure to neglect or refuse to remove materials; or in the event of a breach of
 warranty with respect to any materials, workmanship, or performance guaranty.
 Consultant will not be in default for any excusable delays as provided in Sections 19-
 21.

 The City may give Consultant written notice of such default. If Consultant does not
 cure such default or provide a plan to cure such default which is acceptable to the
 City within the time permitted by the City, then the City may terminate this contract
 for cause.

 ii. Proceedings for Relief of Debtors: If a federal or state proceeding for relief of debtors is
 undertaken by or against Consultant, or if Consultant makes an assignment for the benefit
 of creditors, then the City may immediately terminate this contract.

 iii. Dishonest Conduct: If Consultant engages in any dishonest conduct related to the
 performance or administration of this Contract then the City may immediately terminate
 this contract.

 iv. Cover: In the event the City terminates this contract as provided in this section, the City
 may procure, upon such terms and in such manner as the City may deem appropriate,
 services similar in scope and level of effort to those so terminated, and Consultant shall
 be liable to the City for all of its costs and damages, including, but not limited to, any
 excess costs for such services, interest, or other charges the City incurs to cover.




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 v. Rights and Remedies Not Exclusive: The rights and remedies of the City provided in this
 section shall not be exclusive and are in addition to any other rights and remedies
 provided by law or under this Contract.

34. GENERAL COMPLIANCE WITH LAWS: The Consultant and any subconsultant
 approved under this Contract shall comply with all applicable Federal, State and local laws,
 including but not limited to the Burlington Livable Wage Ordinance, the Non-Outsourcing
 Ordinance, and the Union-Deterrence Ordinance and shall provide the required certifications
 attesting to compliance with these ordinances (see attached ordinances and certifications).

 Provisions of the Contract shall be interpreted and implemented in a manner consistent with
 each other and using procedures that will achieve the intent of both Parties. If, for any reason,
 a provision in the Contract is unenforceable or invalid, that provision shall be deemed severed
 from the Contract, and the remaining provisions shall be carried out with the same force and
 effect as if the severed provisions had never been a part of the Contract.

35. CIVIL RIGHTS AND EQUAL EMPLOYMENT OPPORTUNITY: During performance
 of the Contract, the Consultant will not discriminate against any employee or applicant for
 employment because of religious affiliation, race, color, national origin, place of birth,
 ancestry, age, sex, sexual orientation, gender identity, marital status, veteran status, disability,
 HIV positive status, crime victim status, or genetic information. Consultant, and any
 subconsultants, shall comply with any Federal, State, or local law, statute, regulation,
 Executive Order, or rule that applies to it or the services to be provided under this contract
 concerning equal employment, fair employment practices, affirmative action, or prohibitions
 on discrimination or harassment in employment.

36. CHILD SUPPORT PAYMENTS: By signing the Contract, the Consultant certifies, as of the
 date of signing the Contract, that the Consultant (a) is not under an obligation to pay child
 support; or (b) is under such an obligation and is in good standing with respect to that
 obligation; or (c) has agreed to a payment plan with the Vermont Office of Child Support
 Services and is in full compliance with that plan. If the Consultant is a sole proprietorship, the
 Consultant’s statement applies only to the proprietor. If the Consultant is a partnership, the
 Consultant’s statement applies to all general partners with a permanent residence in Vermont.
 If the Consultant is a corporation, this provision does not apply.

37. TAX REQUIREMENTS: By signing the Contract, the Consultant certifies, as required by
 law under 32 VSA, Section 3113, that under the pains and penalties of perjury, that the
 Consultant is in good standing with respect to payment, or in full compliance with a plan to
 pay, any and all taxes due the State of Vermont as of the date of signature on the Contract.

38. NO GIFTS OR GRATUITIES: The Consultant shall not make any payment or gift or
 donation of substantial value to any elected official, officer, employee, or agent of the City
 during the term of this Contract.

39. ASSIGNMENT: Consultant shall not sublet or assign this Work, or any part of it, without the
 written consent of the City. If any subconsultant is approved, Consultant shall be responsible




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 and liable for all acts or omissions of that subconsultant for any Work performed. If any
 subconsultant is approved, Consultant shall be responsible to ensure that the subconsultant is
 paid as agreed and that no lien is placed on any City property.

40. TRANSFERS, SUBLETTING, ETC: The Consultant shall not assign, sublet, or transfer any
 interest in the work, covered by this Contract, without prior written consent of the City, and
 further, if any sub-consultant participates in any work involving additional services, the
 estimated extent and cost of the contemplated work must receive prior written consent of the
 City. The approval or consent to assign or sublet any portion of the work, shall in no way
 relieve the Consultant of responsibility for the performance of that portion of the work so
 transferred. The form of the sub-consultant’s contract shall be as developed by the Consultant
 and approved by the City. The Consultant shall ensure that insurance coverage exists for any
 operations to be performed by any sub-consultant as specified in the insurance requirements
 section of this Contract.

 The services of the Consultant, to be performed under the Contract, shall not be transferred
 without written authorization of the City. Any authorized sub-contracts shall contain all of the
 same provisions contained in and attached to the original Contract with the City.

41. CONTINUING OBLIGATIONS: The Consultant agrees that if because of death, disability,
 or other occurrences, it becomes impossible to effectively perform its services in compliance
 with the Contract, neither the Consultant nor its surviving members shall be relieved of their
 obligations to complete the Contract unless the City agrees to terminate the Contract because it
 determines that the Consultant is unable to satisfactorily execute the Contract.

42. INTERPRETATION & IMPLEMENTATION: Provisions of the Contract shall be
 interpreted and implemented in a manner consistent with each other and using procedures that
 will achieve the intent of both Parties.

43. ARM’S LENGTH: This Contract has been negotiated at arm’s length, and any ambiguity in
 any of its terms or provisions shall be interpreted in accordance with the intent of the Parties
 and not against or in favor of either the City or Consultant.

44. RELATIONSHIP: The Consultant is an independent consultant and shall act in an
 independent capacity and not as officers or employees of the City. To that end, the Consultant
 shall determine the method, details, and means of performing the work, but will comply with all
 legal requirements in doing so. The Consultant shall provide its own tools, materials, or
 equipment. The Parties agree that neither the Consultant nor its principal(s) or employees are
 entitled to any employee benefits from the City. Consultant understands and agrees that it and its
 principal(s) or employees have no right to claim any benefits under the Burlington Employee
 Retirement System, the City’s worker’s compensation benefits, health insurance, dental
 insurance, life insurance, or any other employee benefit plan offered by the City. The Consultant
 agrees to execute any certifications or other documents and provide any certificates of insurance
 required by the City and understands that this Contract is conditioned on its doing so, if requested.

 The Consultant understands and agrees that it is responsible for the payment of all taxes on the




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 above sums and that the City will not withhold or pay for Social Security, Medicare, or other taxes
 or benefits or be responsible for any unemployment benefits.

45. CHOICE OF LAW: Vermont law, and rules and regulations issued pursuant thereto, shall be
 applied in the interpretation, execution, and enforcement of this Contract, notwithstanding
 conflicts of law principles. Any provision included or incorporated herein by reference which
 conflicts with said laws, rules, and regulations shall be null and void. Any provision rendered
 null and void by operation of this provision shall not invalidate the remainder of this Contract
 to the extent capable of execution.

46. JURISDICTION: All suits or actions related to this Contract shall be filed and proceedings
 held in the State of Vermont, notwithstanding any other law.

47. BINDING EFFECT AND CONTINUITY: This Contract shall be binding upon and shall
 inure to the benefit of the Parties, their’ respective heirs, successors, representatives, and
 assigns. If a dispute arises between the Parties, each Party will continue to perform its
 obligations under this Contract during the resolution of the dispute, until the Contract is
 terminated in accordance with its terms.

48. SEVERABILITY: The invalidity or unenforceability of any provision of this Contract, shall
 not affect the validity or enforceability of any other provision, which shall remain in full force
 and effect, provided that the Parties can continue to perform their obligations under this
 Contract in accordance with the intent of this Contract.

49. ENTIRE CONTRACT & AGREEMENT: This Contract constitutes the entire Contract,
 agreement, and understanding of the Parties with respect to the subject matter of this Contract.
 Prior or contemporaneous additions, deletions, or other changes to this Contract shall not have
 any force or effect whatsoever, unless embodied herein.

50. APPENDICES: The City may attach to these conditions’ appendices containing various forms
 and typical sample sheets for guidance and assistance to the Consultant in the performance of
 the work. It is understood, however, that such forms and samples may be modified, altered,
 and augmented from time to time by the City as occasions may require. It is the responsibility
 of the Consultant to ensure that they have the latest versions applicable to the Contract.

51. N O THIRD-PARTY BENEFICIARIES: This Contract does not and is not intended to
 confer any rights or remedies upon any person or entity other than the Parties. Enforcement of
 this Contract and all rights and obligations hereunder are reserved solely to the Parties. Any
 services or benefits which third parties receive as a result of this Contract are incidental to this
 Contract, and do not create any rights for such third parties.

52. WAIVER: Notwithstanding the passage of time, a Party’s failure or delay in exercising any
 right, power, or privilege under this Contract, whether explicit or by lack of enforcement, shall
 not operate as a waiver, nor shall any single or partial exercise of any right, power, or privilege
 preclude any other or further exercise of such right, power, or privilege.




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 Attachment C-1
 Insurance & Indemnification

As used in this Attachment, the term “Contractor” shall refer to the “Consultant”.

INSURANCE: Prior to beginning any work, the Contractor shall obtain the following insurance
coverage from an insurance company registered and licensed to do business in the State of
Vermont and having an A.M. Best insurance rating of at least A-, financial size category VII or
greater (www.ambest.com). The certificate of insurance coverage shall be documented on forms
acceptable to the City. Compliance with minimum limits and coverage, evidenced by a certificate
of insurance showing policies and carriers that are acceptable to the City, must be received prior
to the Effective Date of the Contract. If this Contract extends to more than one year, evidence of
continuing coverage must be submitted to the City on an annual basis. Copies of any insurance
policies may be required.

The Contractor is responsible to verify and confirm in writing to the City that: (i) all subcontractors
must comply with the same insurance requirements as the Contractor; (ii) all work activities related
to the Contract shall meet minimum coverage and limits; and (iii) all coverage shall include
adequate protection for activities involving hazardous materials.

No warranty is made that the coverage and limits listed herein are adequate to cover and protect
the interests of the Contractor for the Contractor’s operations. These are solely minimums that
have been developed and must be met to protect the interests of the City.

 A. Commercial General Liability: With respect to all operations performed by the Contractor,
 subcontractors, agents or workers, it is the Contractor’s responsibility to ensure that
 commercial general liability insurance coverage, covering bodily injury and property
 damage, on an occurrence form, provides all major divisions of coverage including, but
 not limited to:

 1. Premises Operations
 2. Independent Contractors’ Protective
 3. Products and Completed Operations
 4. Personal Injury Liability
 5. Medical Expenses

 Coverage limits shall not be less than:

 1. General Aggregate $2,000,000
 2. Products-Completed/Operations $2,000,000
 3. Personal & Advertising Injury $1,000,000
 4. Each Occurrence $1,000,000
 5. Damage to Rented Premises $ 250,000
 6. Med. Expense (Any one person) $ 5,000

 B. Workers’ Compensation/Employer Liability: With respect to all operations performed, the




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 Contractor shall carry workers’ compensation insurance in accordance with the laws of the
 State of Vermont and ensure that all subcontractors carry the same workers’ compensation
 insurance for all work performed by them under this contract. Minimum limits for
 Employer's Liability:

 1. Bodily Injury by Accident: $500,000 each accident

 2. Bodily Injury by Disease: $500,000 policy limit,
 $500,000 each employee

 For contracts involving work of any kind or nature on Lake Champlain, Workers’
 Compensation/Employer’s Liability policy shall include a Maritime Endorsement
 (USL&H).

C. Automobile Liability: The Contractor shall carry commercial automobile liability
 insurance covering all motor vehicles, including owned, non-owned and hired, used in
 connection with the Contract. Each policy shall provide coverage with a limit not less than:
 $1,000,000 - Combined Single Limit for each occurrence.

D. Professional Liability/Errors & Omissions:

 1. General: The Contractor shall carry appropriate professional liability insurance
 covering errors and omissions made during their performance of contractual duties
 with the following minimum limits:

 (a) $2,000,000 - Annual Aggregate/Policy Limit

 (b) $1,000,000 - Per Claim/Occurrence

 2. Deductibles: The Contractor is responsible for any and all deductibles.

 3. Coverage: The Contractor shall maintain continuous professional liability
 coverage for the period of the Contract and for a period of five years following
 substantial completion of construction.

E. Special Coverages
 a. Builders’ Risk or Installation Floater: Value of project or contract

F. Umbrella/Excess Liability:

 1. $2,000,000 Each Event Limit
 2. $2,000,000 General Aggregate Limit
 3. Umbrella/Excess Liability is excess above Commercial General Liability, Automobile
 Liability, and Workers’ Compensation/Employer Liability.




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All policies shall be endorsed to provide the City thirty (30) days’ notice of cancellation. Each
policy (except workers compensation/employers’ liability) shall be endorsed to name the City and
its officers, employees, agents, successors, and assigns as additional insureds on a primary, non-
contributory basis. Each policy shall be endorsed to waive subrogation against the City.

INDEMNIFICATION:

To the fullest extent allowed by law, the Contractor shall indemnify, defend, and hold harmless
the City and its officers and employees from liability and claims, suits, fines, penalties, expenses
(including attorneys’ fees and costs), losses, liens, judgments, and damages of any kind or nature
whatsoever (collectively, “Claims”) arising as a result of the Contractor’s acts and/or omissions in
the performance this Contract.

Notwithstanding the foregoing, with respect to Professional Negligence (defined below), (i) the
Contractor shall not have a defense duty to the City or its officers and employees; and (ii) the
Contractor’s duty to indemnify and hold harmless the City and its officers and employees shall be
limited to the extent of the Contractor’s actual fault; provided, however, that the Contractor’s
indemnification obligation with respect to Professional Negligence shall include the obligation to
reimburse defense costs in the event and to the extent such costs are incurred and paid by the City
as the proximate cause of said Professional Negligence.

As used herein, “Professional Negligence” means a failure by the Contractor to exercise that
degree of skill and care ordinarily possessed by a reasonably prudent professional practicing in the
same or similar locality and providing the same or similar services. For greater clarity,
Professional Negligence generally includes the type of negligence covered under a Professional
Liability/Errors & Omissions policy of insurance but not necessarily under a Commercial General
Liability or Automobile Liability policy of insurance.




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 Attachment D:
Burlington Livable Wage Ordinance Certification




 Page 251 of 434
 Certification of Compliance with the City of Burlington’s Livable Wage Ordinance


 I, _______________________ , on behalf of ________________(“the Contractor”) in connection
with a contract for _______________ services that we provide to the City, hereby certify under
oath that the Contractor (and any subcontractors under this contract) is and will remain in
compliance with the City of Burlington’s Livable Wage Ordinance, B.C.O. 21-80 et seq., and
that

 (1) as a condition of entering into this contract or grant, we confirm that all covered
employees as defined by Burlington’s Livable Wage Ordinance (including the covered
employees of subcontractors) shall be paid a livable wage (as determined, or adjusted,
annually by the City of Burlington’s chief administrative officer) and provided appropriate
time off for the term of the contract;

 (2) a notice regarding the applicability of the Livable Wage Ordinance shall be
posted in the workplace(s) or other location(s) where covered employees work;

 (3) we will provide verification of an employee’s compensation, produce payroll or
health insurance enrollment records or provide other relevant documentation (including
that of any subcontractor), as deemed necessary by the chief administrative officer, within
ten (10) business days from receipt of a request by the City;

 (4) we will cooperate in any investigation conducted by the City of Burlington’s City
Attorney’s office pursuant to this ordinance; and

 (5) we will not retaliate (nor allow any subcontractor to retaliate) against an
employee or other person because an employee has exercised rights or the person has
cooperated in an investigation conducted pursuant to this ordinance.

Date____________________________ Contractor ____________________________________
 By:___________________________________________________________
 Contractor



Subscribed and sworn to before me:
 Notary________________________________________
Date _____________________________ _____________________________________________________________
 Notary




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 Attachment E:
Burlington Outsourcing Ordinance Certification




 Page 253 of 434
 ATTACHMENT E

 Certification of Compliance with the City of Burlington’s Outsourcing Ordinance

 I, __________________________________, on behalf of __________________________________

(Contractor) and in connection with the

________________________________________________________________________________________[project],

hereby certify under oath that (1) Contractor shall comply with the City of Burlington’s

Outsourcing Ordinance (Ordinance §§ 21-90 – 21-93); (2) as a condition of entering into

this contract or grant, Contractor confirms that the services provided under the above-

referenced contract will be performed in the United States or Canada.

 Dated at ________________________, Vermont this ____ day of __________________, 2018.


 By:_______________________________________________
 Duly Authorized Agent



 Subscribed and sworn to before me: _______________________________
 Notary




 Page 254 of 434
 Attachment F:
Burlington Union Deterrence Ordinance Certification




 Page 255 of 434
 Certification of Compliance with the City of Burlington’s
 Union Deterrence Ordinance



 I, , on behalf of

(Contractor) and in connection with (City

contract/project/grant), hereby certify under oath that

(Contractor) has not advised the conduct of any illegal activity, and it does not currently, nor will

it over the life of the contract advertise or provide union deterrence services in violation of the

City’s union deterrence ordinance.

Dated at , Vermont this day of , 20 .


 By:
 Duly Authorized Agent




 Page 256 of 434
 Attachment G:
Consultant’s Certificate of Insurance & Endorsements




 Page 257 of 434
 CITY OF BURLINGTON
 DRAFT CONSTRUCTION CONTRACT

This Construction Contract (“Contract”) is entered into by and between the City of Burlington,
Vermont (“the City”), and SD Ireland Concrete Construction Corporation (“Contractor”), a
Vermont corporation located at 20 Redimix Drive, Williston, VT,05495.

Contractor and the City agree to the terms and conditions of this Contract.

1. DEFINITIONS

 The following terms shall be construed and interpreted as follows:

 A . “Contract Documents” means all the documents identified in Section 7.A.

 B. “Effective Date” means the date on which this Contract is approved and signed by the
 City, as shown on the signature page.

 C. “Party” means the City or Contractor, and “Parties” means the City and Contractor.

 D. “Project” means the Expand Cargo Apron at Burlington International
 Airport.

 E. “Work” means the services described in Section 5 (Payment for Services) of this
 Contract, along with the specifications contained in the Contract Documents as defined
 in Section 4 (Scope of Work) below.

2. RECITALS

 A. Authority. Each Party represents and warrants to the other that the execution and delivery
 of this Contract and the performance of such Party’s obligations have been duly authorized.

 B. Consideration. The Parties acknowledge that the mutual promises and covenants
 contained herein and other good and valuable consideration are sufficient and adequate to
 support this Contract.

 C. Purpose. The City seeks to employ the Contractor to construct the Expand Cargo Apron
 project at Burlington International Airport.

3. EFFECTIVE DATE & TERM

 A. Effective Date. This Contract shall not be valid or enforceable until the Effective Date.
 The City shall not be bound by any provision of this Contract before the Effective Date
 and shall have no obligation to pay Contractor for any performance or expense incurred
 before the Effective Date or after the expiration or termination of this Contract.


 1


 Page 258 of 434
 B. Term. This Contract and the Parties’ respective performance shall commence on the
 Effective Date and expire on final acceptance by the City, unless sooner terminated as
 provided herein. Contractor shall complete the Work no later than September 30, 2027.
 As stated in the Contract Damages, provisions of this Contract relating to
 indemnification, defense, release of liability, or warranty shall survive termination
 hereof.

 C. Liquidated Damages for Contractor’s Delay. Except for delays caused primarily by
 the City’s own fault, and except in case of a force majeure event promptly reported to
 the City as required in the Contract Documents, if the Work is not completed by the
 foregoing date, the City shall be entitled to assess liquidated damages in an amount up
 to $500 per day for each business day that the completion of the Work is delayed.

 D. Limitation on City’s Delay Damages THE CITY IS NOT RESPONSIBLE FOR PAYMENT OF
 DAMAGES FOR: (1) DELAYS NOT CAUSED BY THE CITY’S SOLE FAULT, (2) DELAYS CAUSED
 BY FORCE MAJEURE EVENTS BEYOND THE CITY’S REASONABLE CONTROL, OR (3)
 SUSPENSION OF WORK BY THE CITY IN ITS SOLE DISCRETION UP TO NINETY (90) DAYS OR
 AS OTHERWISE AGREED BY CONTRACTOR, AS DESCRIBED IN THE CONTRACT
 DOCUMENTS.


4. SCOPE OF WORK

 Contractor shall construct the Project in accordance with all the provisions hereof,
 including with the Contract Documents and the plans, specifications, and technical
 details on-file with the City and referenced or included in the Request for Price
 Quotations (dated April 2, 2026, including any addenda thereto), all of which are
 incorporated herein by this reference as though fully set forth. The Work shall be done
 to the reasonable satisfaction of the Public Works Director or designee, and final
 acceptance shall not occur until the Public Works Director or designee determines that
 the Work is in conformance with the Contract Documents.

5. PAYMENT FOR SERVICES

 A. Amount. The City shall pay the Contractor for completion of the Work in accordance
 with Attachment B (Contractor’s Bid Proposal) , subject to the Maximum Limiting
 Amount in Paragraph C, below.

 Contractor agrees to accept this payment as full compensation for performance of all
 services and expenses incurred under this Agreement.

 B. Payment Schedule. The City shall pay the Contractor in the manner and at such times
 as set forth in the Contract Documents. The City seeks to make payment within thirty


 2


 Page 259 of 434
 days of receipt of an invoice and any backup documentation requested under subsection
 D (Invoice) below.

 C. Maximum Limiting Amount. The total amount that may be paid to the Contractor for
 all services and expenses under this Contract shall not exceed the maximum limiting
 amount of $3,927,000.00. The City shall not be liable to Contractor for any amount
 exceeding the maximum limiting amount without duly authorized written approval.

 D. Invoice. Contractor shall submit one copy of each invoice, including rates and a detailed
 breakdown by task for each individual providing services, and backup documentation for
 any equipment or other expenses to the following:

 Larry Lackey, Director of Engineering, Planning, and Sustainability
 1200 Airport Drive, Suite 1
 South Burlington, VT 05403

 Madison Reagan, Environmental Compliance and Project Manager
 1200 Airport Drive, Suite 1
 South Burlington, VT 05403

 The City reserves the right to request supplemental information prior to payment.
 Contractor shall not be entitled to payment under this Contract without providing
 sufficient backup documentation satisfactory to the City.
 E. Lien Releases. Progress payments and final payment shall not be made without
 submission of completed lien releases on forms provided in Attachment H. Five percent
 (5%) of the total contract amount due shall be withheld as retainage until final acceptance
 of the work and receipt of final lien releases.

6. SECTION & ATTACHMENT HEADINGS

  The article and attachment headings throughout this Contract are for the convenience of City
  and Contractor and are not intended nor shall they be used to construe the intent of this
  Contract or any part hereof, or to modify, amplify, or aid in the interpretation or construction
  of any of the provisions hereof.

7. CONTRACT DOCUMENTS & ORDER OF PRECEDENT

  A. Contract Documents. The Contract Documents are hereby adopted, incorporated by
 reference, and made part of this Contract. The intention of the Contract Documents is to
 establish the necessary terms, conditions, labor, materials, equipment, and other items
 necessary for the proper execution and completion of the Work to ensure the intended
 results.

 The following documents constitute the Contract Documents:

 Attachment A: Request for Price Quotations dated 2/2026

 3


 Page 260 of 434
 Attachment B: Contractor’s Bid Form, Subcontractor List, and Approved
 Schedule dated 4/2/2026
 Attachment C: Burlington Standard Provisions for Construction Contracts
 Attachment C-1: Insurance and Indemnification Provisions
 Attachment D: Burlington Livable Wage Ordinance Certification
 Attachment E: Burlington Outsourcing Ordinance Certification
 Attachment F: Burlington Union Deterrence Ordinance Certification
 Attachment G: Contractor’s Certificate of Insurance & Endorsements
 Attachment H: Form of Lien Releases
 Attachment I: Contractor’s Bonds: Contractor Shall Provide Payment &
 Performance Bonds on Forms Provided by the City in the Full Contract Amount
 from a Surety Licensed in the State of Vermont
 Attachment I: Form of Payment and Performance Bond Required for Work
 Assignments in excess of $100,000


B . Order of Precedent. This Contract shall govern over the other Contract Documents;
 plans, technical specifications, and technical details shall govern over other provisions;
 and the remaining Contract Documents shall govern over conflicting provisions of
 Contractor’s Bid, Subcontractor’s List, and Schedule.




 — Signatures follow on the next page —




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SIGNATURE

  Persons signing for the Parties hereby swear and affirm that they are authorized to act on
  behalf of their respective Party and acknowledge that the other Party is relying on their
  representations to that effect. This Contract may be executed in counterparts, each of which
  may be deemed an original. This Contract may be executed electronically, and an electronic
  copy or other facsimile shall be treated as an original.



 Contractor
 SD Ireland Concrete Construction Corporation


 By: _____________________________


 Date: ____________________________




 City of Burlington
 Patrick Leahy Burlington International Airport


 By: _____________________________
 Nic Longo
 Director of Aviation


 Date: ___________________




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 Attachment A:
Request for Price Quotations dated February 2026




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Specification No. 23.037701.00 Page A-1 of 2


 ADVERTISEMENT FOR BIDS


City of Burlington, VT AIP Project No. 3-50-0005-1xx-20XX
South Burlington, VT Patrick Leahy Burlington International Airport


Sealed Bids for Expand Cargo Apron at the Patrick Leahy Burlington International Airport will ONLY be
received and accepted via online electronic bid service through https://www.questcdn.com until 2:00 PM
March 26, 2026, local time and at such time will be opened publicly online. Anyone interested in witnessing
the public bid opening over the phone or internet is to contact Hoyle Tanner for a link to the open
conference call. Please contact Nils Gonzalez, ngonzalez@hoyletanner.com, 603-460-5167 or Donna
Akerley, dakerley@hoyletanner.com, 603-460-4934 for meeting information at least five (5) days prior to
the scheduled bid opening. The 5-day lead time is required in case the bid opening time changes.

The work generally consists of the construction of a new PCC cargo apron adjacent to an existing PCC cargo
apron. The work includes earth excavation, removal of existing asphalt and concrete pavements,
construction of new full depth P-501 PCC and P-401 HMA aircraft pavements, new P-401 vehicle service
road, mill and overlay of P-401 pavement, new pavement markings, new drainage system including the
construction of underground treatment and storage chambers, new trench drains, new drainage pipe, new
drainage structures and new taxiway edge lighting.

Bids shall be on a unit price basis, as indicated in the Bid Worksheet.

Complete digital Bidding Documents may be obtained or viewed on or after February 24, 2026 at the
website of Hoyle Tanner, www.hoyletanner.com by clicking the Bid Portal Tab and selecting the above
referenced project. You must set up your membership with QuestCDN and pay a download fee of $50
before downloading the Bidding Documents. To set up your free membership using Hoyle Tanner’s Bid
Portal, click Download Bid Documents, then JOIN or go to QuestCDN, www.questcdn.com, input eBid Doc
number 10082696. If you need assistance setting up your membership registration, downloading, or
working with the digital project information, please contact QuestCDN at (952) 233- 1632 or
info@questcdn.com.

To bid on this project and be considered a plan holder, the Bidder MUST download the digital project bidding
documents from QuestCDN and pay the download delivery fee. Neither owner nor engineer will be
responsible for full or partial sets of Bidding Documents, including Addenda, if any, obtained from sources
other than QuestCDN.

Bidder shall submit a bid via online electronic bid service through https://www.questcdn.com (see
Instructions to Bidders). A pre-bid conference will be held at 11:00 AM, March 4, 2026, in the Wright Room
at the Patrick Leahy Burlington International Airport, 1200 Airport Drive, South Burlington, Vermont 05403.
This will be the only time for prospective Bidders or subcontractors to view the site. A site visit will be available
after the meeting. Bidders must advise Nils Gonzalez, ngonzalez@hoyletanner.com, 603-460-5167 if they are
to attend. All interested bidders are requested to attend in order to prepare acceptable bid submissions.

Prospective bidders are asked to provide information on whether their company is listed as a Disadvantaged
Business Enterprises (DBE) in the state where the work will be performed in order to comply with FAA
regulations. Prospective bidders will be asked to provide this information at time of plan purchase.

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Specification No. 23.037701.00 Page A-2 of 2




The Owner reserves the right to waive any informality in the bidding or to reject any or all bids.
Each bidder must deposit with their bid, security in the amount of 5% of the bid in the form and subject to
the conditions provided in the General Provisions.

Attention of bidders is particularly called to the requirements as to conditions of employment to be observed
and minimum wage rates to be paid under the Contract.

Information Submitted as a matter of bidder responsiveness: The Owner’s award of this contract is
conditioned upon Bidder or Offeror satisfying the good faith effort requirements of 49 CFR §26.53. As a
condition of bid responsiveness, the Bidder or Offeror must submit the following information with its proposal
on the forms provided herein:
 1) The names and addresses of Disadvantaged Business Enterprise (DBE) firms that will participate in
 the contract;
 2) A description of the work that each DBE firm will perform;
 3) The dollar amount of the participation of each DBE firm listed under (1)
 4) Written statement from Bidder or Offeror that attests their commitment to use the DBE firm(s) listed
 under (1) to meet the Owner’s project goal; and
 5) If Bidder or Offeror cannot meet the advertised project DBE goal, evidence of good faith efforts
 undertaken by the Bidder or Offeror as described in appendix A to 49 CFR part 26.

The Contractor on this work will be required to comply with the equal employment opportunity requirements
of the Federal Aviation Administration and the Patrick Leahy Burlington International Airport DBE Program.

No bidder may withdraw their bid prior to September 30, 2026.

 Nicolas Longo, CM, Director of Aviation




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 Attachment B:
Contractor’s Bid, Subcontractor’s List, and Proposed Schedule
 dated April 2, 2026




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BID TABULATION
 Hoyle Tanner Job No. 23.037701.00
Client: Burlington international Airport
Airport: Burlington international Airport
Project: Expand Cargo Apron Bid Opening Date April 2, 2026
AIP: 3-50-0005-1xx-2026 Bid Opening Time 2:00pm

 Bid Item Quantity Engineer's Estimate S D Ireland Concrete Construction Engineers Construction, Inc.
 Designation
 No.
 Unit Amount Per Unit Amount Unit Amount Per Unit Amount
G-001-1 CSPP Compliance LS 1 $75,000.00 $75,000.00 $120,000.00 $120,000.00 $183,650.00 $183,650.00
G-001-2 As-Builts LS 1 $10,000.00 $10,000.00 $5,000.00 $5,000.00 $32,650.00 $32,650.00
C-100-1 Contractor Quality Control Program (CQCP) LS 1 $100,000.00 $100,000.00 $75,000.00 $75,000.00 $140,255.00 $140,255.00
C-102-1 Temporary Seeding and Mulching SY 7300 $2.00 $14,600.00 $1.00 $7,300.00 $0.80 $5,840.00
C-102-2 Installation and Removal of Silt Fence LF 1200 $6.00 $7,200.00 $4.00 $4,800.00 $1.95 $2,340.00
C-102-3 Inlet Protection EA 4 $300.00 $1,200.00 $150.00 $600.00 $375.00 $1,500.00
C-102-4 Erosion and Sedimentation Control Plan LS 1 $5,000.00 $5,000.00 $1,000.00 $1,000.00 $4,565.00 $4,565.00
C-105-1 Mobilization LS 1 $396,000.00 $396,000.00 $165,175.00 $165,175.00 $495,850.00 $495,850.00
C-105-2 Engineer's Field Office MO 4 $5,000.00 $20,000.00 $2,000.00 $8,000.00 $2,825.00 $11,300.00
P-101-1 Asphalt Pavement Removal (less than 6 inches) SY 3300 $12.00 $39,600.00 $5.00 $16,500.00 $5.85 $19,305.00
P-101-2 Concrete Pavement Removal SY 400 $50.00 $20,000.00 $15.00 $6,000.00 $40.00 $16,000.00
P-101-4 Remove Electrical Conduit and Wire LF 1000 $10.00 $10,000.00 $10.00 $10,000.00 $25.00 $25,000.00
P-101-5 Remove Taxiway Edge Light and Base Can for Relocation EA 14 $800.00 $11,200.00 $200.00 $2,800.00 $275.00 $3,850.00
P-101-6 Remove Sign and Foundation for Relocation EA 1 $2,500.00 $2,500.00 $1,500.00 $1,500.00 $2,500.00 $2,500.00
P-101-7 Remove Windcone for Relocation on new Base EA 1 $2,500.00 $2,500.00 $750.00 $750.00 $2,700.00 $2,700.00
P-151-1 Clearing SY 150 $40.00 $6,000.00 $15.00 $2,250.00 $31.00 $4,650.00
P-152-1 Unclassified Excavation CY 16900 $25.00 $422,500.00 $8.00 $135,200.00 $21.00 $354,900.00
P-152-2 Embankment in Place CY 150 $20.00 $3,000.00 $50.00 $7,500.00 $26.00 $3,900.00
P-154-1 Subbase Course CY 4700 $55.00 $258,500.00 $38.00 $178,600.00 $55.00 $258,500.00
P-209-1 Crushed Aggregate Base Course CY 2000 $65.00 $130,000.00 $48.00 $96,000.00 $60.00 $120,000.00
P-401-1 Asphalt Surface Course TON 1200 $200.00 $240,000.00 $145.00 $174,000.00 $150.00 $180,000.00
P-403-1 Asphalt Mixture Base Course TON 2500 $200.00 $500,000.00 $150.00 $375,000.00 $135.00 $337,500.00
P-501-1 PCC Pavement SY 6900 $150.00 $1,035,000.00 $240.00 $1,656,000.00 $335.00 $2,311,500.00
P-603-1 Emulsified Asphalt Tack Coat GAL 2100 $5.00 $10,500.00 $7.50 $15,750.00 $5.00 $10,500.00
P-605-1 Joint Sealing - Bituminous Pavement LF 850 $10.00 $8,500.00 $3.50 $2,975.00 $6.00 $5,100.00
P-605-2 Joint Sealing - PCC Pavement LF 7100 $10.00 $71,000.00 $5.00 $35,500.00 $6.00 $42,600.00
P-620-1 Permanent Pavement Markings with Beads SF 1200 $4.00 $4,800.00 $6.00 $7,200.00 $6.00 $7,200.00
P-620-2 Permanent Pavement Markings without Beads SF 500 $2.00 $1,000.00 $5.00 $2,500.00 $5.00 $2,500.00
P-620-3 Temporary Pavement Markings SF 2400 $2.00 $4,800.00 $5.00 $12,000.00 $5.00 $12,000.00
D-701-1 12-inch RCP LF 600 $85.00 $51,000.00 $95.00 $57,000.00 $85.00 $51,000.00
D-701-2 18-inch RCP LF 150 $100.00 $15,000.00 $105.00 $15,750.00 $102.50 $15,375.00
D-701-3 8-inch DIP LF 400 $135.00 $54,000.00 $150.00 $60,000.00 $165.00 $66,000.00
D-701-4 8-inch DIP in casing pipe installed by GAB LF 125 $300.00 $37,500.00 $525.00 $65,625.00 $1,100.00 $137,500.00
D-751-1 4-FT Diameter Drainage Structure EA 2 $9,000.00 $18,000.00 $6,200.00 $12,400.00 $15,250.00 $30,500.00
D-751-2 5-FT Diameter Drainage Structure EA 3 $11,000.00 $33,000.00 $8,200.00 $24,600.00 $33,850.00 $101,550.00



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BID TABULATION
 Hoyle Tanner Job No. 23.037701.00
Client: Burlington international Airport
Airport: Burlington international Airport
Project: Expand Cargo Apron Bid Opening Date April 2, 2026
AIP: 3-50-0005-1xx-2026 Bid Opening Time 2:00pm
D-751-3 6-FT Diameter Drainage Structure EA 4 $13,000.00 $52,000.00 $10,000.00 $40,000.00 $20,500.00 $82,000.00
D-751-4 Adjust Structure to Grade EA 1 $500.00 $500.00 $2,000.00 $2,000.00 $1,445.00 $1,445.00
T-901-1 Seeding SY 5000 $4.00 $20,000.00 $1.80 $9,000.00 $1.25 $6,250.00
T-904-1 Sodding SY 2300 $15.00 $34,500.00 $9.00 $20,700.00 $8.35 $19,205.00
T-905-1 Topsoil (4" Depth) SY 7300 $10.00 $73,000.00 $4.00 $29,200.00 $5.00 $36,500.00
T-908-1 Mulching SY 5000 $4.00 $20,000.00 $1.00 $5,000.00 $0.60 $3,000.00
L-107-1 Install Relocated Wind Cone on New Base EA 1 $15,000.00 $15,000.00 $7,500.00 $7,500.00 $15,000.00 $15,000.00
L-108-1 No. 8 AWG, 5 kV 600V, L-824, Type C Cable LF 1300 $4.00 $5,200.00 $2.75 $3,575.00 $4.20 $5,460.00
L-108-2 No. 6 AWG, Solid Bare Copper Counterpose Wire LF 1000 $6.00 $6,000.00 $1.75 $1,750.00 $4.00 $4,000.00
L-110-1 Concrete Encased Electrical Duct Bank, 1-Way 2-inch LF 1000 $45.00 $45,000.00 $18.00 $18,000.00 $32.50 $32,500.00
L-125-1 Install Relocated Taxiway Light on New Base EA 12 $500.00 $6,000.00 $2,750.00 $33,000.00 $3,575.00 $42,900.00
L-125-2 Install Relocated Sign and Base EA 1 $2,000.00 $2,000.00 $4,500.00 $4,500.00 $8,500.00 $8,500.00
M-001-1 Underground Stormwater System LS 1 $300,000.00 $300,000.00 $240,000.00 $240,000.00 $405,685.00 $405,685.00
M-001-2 Dry Swale LS 1 $75,000.00 $75,000.00 $25,000.00 $25,000.00 $38,955.00 $38,955.00
M-002-1 8" Siamese Valve Instert for Catch Basins EA 4 $20,000.00 $80,000.00 $30,000.00 $120,000.00 $21,995.00 $87,980.00
M-003-1 Restore Drainage Outfall LS 1 $10,000.00 $10,000.00 $7,500.00 $7,500.00 $32,985.00 $32,985.00
 TOTAL BASE BID $4,363,100.00 $3,927,000.00 $5,822,445.00




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Specification No. 037753.00 Page P-22 of 29




 SUBCONTRACTOR / SUPPLIER
 DBE / SMALL BUSINESS REPORTING INFORMATION FORM (BTV-207)

 (To be filled out by the Subcontractor / Supplier and submitted with the bid package)

 Project Name: Expand Cargo Apron
 Airport: Parick Leahy Burlington International Airport
 AIP Number: 3-50-0005-1xx-2026

 Subcontractor / Supplier Information

 Company Name: Hi-Lite Airfield Sevices, LLC
 Contact Person: Christopher Miller
 Address 1: 20128 NYS Rt 12F
 Address 2:
 Address 3:
 City / Town: Watertown
 State: NY
 Zip Code: 13601
 Phone: 315-583-6111
 Fax:
 E-Mail: info@hi-lite.com
 NAICS Code: 237310

 Vermont DBE Status: Non-DBE Certified DBE (Check one)
 Small Business
 Non-Small Business Small Business (Check one)
 Status:
 Project Role: Subcontractor Supplier Other (Check one)

If Subcontractor / Supplier is a DBE or a Small Business, complete the following section:


 States you are DBE
 Certified in:
 (If not a DBE leave blank)
 Age of Firm: Years
 less than $500,000 (Check one)
 Annual Gross
 $500,000 to $999,999 $1,000,000 to $1,999,999
 Receipts (Avg. over
 $2,000,000 to $4,999,999 $5,000,000 to $9,999,999
 last 3 years per SBA
 $10,000,000 to $14,999,999 $15,000,000 to $19,999,999
 regs.):
 $20,000,000 to $23,980,000 more than $23,980,000




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 Patrick Leahy Burlington International Airport
 Expand Cargo Apron
 DBE Submittal Log

 Subcontractor Name Email Address RFP Sent Plans Sent Response Notes

Ann Seal rmartinez@annseal.com 2/26/2026 2/26/2026
Rocky Martinez
Axtell's Pavement Solutions LLC Nick apsinc41@gmail.com 2/27/2026 2/27/2026
Axtell
JP Sicard theresa@jpsicard.com 2/27/2026 2/27/2026
K5 Corporation kdelong@k5corporation.com 2/27/2026 2/27/2026

Ms. Pipe LLC kim@mspipellc.com 2/27/2026 2/27/2026

 elibby@newformbuilding.com Quote Rec'd
New Form Building Supply Systems 2/27/2026 2/27/2026 3.31.26

Sir Lines-A-Lot. LLC 2/27/2026 2/27/2026 Quote Rec'd
 3.28.26
Steel Sales Inc. brenda@steelsalesinc.com 2/27/2026 2/27/2026
Worksafe Traffic Control debrar@worksafetci.com 2/27/2026 2/27/2026




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 Attachment C:
Burlington Standard Contract Provisions for Contractors




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 ATTACHMENT C:
 BURLINGTON STANDARD CONTRACT CONDITIONS
 FOR CONSTRUCTION CONTRACTORS

1. DEFINITIONS:
 A. The “Contract” shall mean the Contract between Contractor and the City to which these
 conditions apply and includes this Attachment C.
 B. The “Contractor” shall mean _______.
 C. The “City” shall mean the City of Burlington, Vermont or any of its departments.
 D. The “Effective Date” shall mean the date on which the Contract becomes effective
 according to its terms, or if no effective date is stated, the date that all parties to it have
 signed.
 E. The “Parties” shall mean the parties to this Contract.
 F. The “Work” shall mean the services being provided by the Contractor, as provided in the
 Contract.

2. REGISTRATION: The Contractor agrees to be registered with the Vermont Secretary of
 State’s office as a business entity doing business in the State of Vermont at all times this
 contract is effective. This registration must be complete prior to contract execution.

3. INSURANCE & INDEMNIFICATION: The insurance and indemnification provisions set
 forth in Attachment C-1 are incorporated by this reference as though fully set forth. Any
 provisions of this Contract for indemnification, defense, release of liability, or warranty, shall
 survive termination hereof.

4. CONFLICT OF INTEREST: The Contractor shall disclose in writing to the City any actual
 or potential conflicts of interest or any appearance of a conflict of interest by the Contractor,
 its employees or agents, or its subcontractors, if any.

5. PERSONNEL REQUIREMENTS AND CONDITIONS: A Contractor shall employ only
 qualified personnel with responsible authority to supervise the work. The City shall have the
 right to approve or disapprove key personnel assigned to administer activities related to the
 Contract.

 Except with the approval of the City, during the life of the Contract, the Contractor shall not
 employ:

 1. Any City employees who are directly involved with the awarding, administration,
 monitoring, or performance of the Contract or any project(s) that are the subjects
 of the Contract.

 2. Any City employees so involved within one (1) year of termination of employment
 with the City.

 The Contractor warrants that no company or person has been employed or retained (other than
 a bona fide employee working solely for the Contractor) to solicit or secure this Contract, and
 that no company or person has been paid or has a contract with the Contractor to be paid, other




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 than a bona fide employee working solely for the Contractor, any fee, commission, percentage,
 brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or
 making of the Contract. For breach or violation of this warranty, the City shall have the right
 to annul the Contract, without liability to the City, and to regain all costs incurred by the City
 in the performance of the Contract.

 The City reserves the right to require removal of any person employed by a Contractor from
 work related to the Contract, for misconduct, incompetence, or negligence, in the opinion of
 the City, in the due and proper performance of Contractor’s duties, or who neglects or refuses
 to comply with the requirements of the Contract.

6. PERFORMANCE: Contractor warrants that performance of Work will conform to the
 requirements of this Contract. Contractor shall use that degree of ordinary care and reasonable
 diligence that an experienced and qualified provider of similar services would use acting in
 like circumstances and experience in such matters and in accordance with the standards,
 practices and procedures established by Contractor for its own business.

7. RESPONSIBILITY FOR SUPERVISION: The Contractor shall assume primary
 responsibility for general supervision of Contractor employees and any subcontractors for all
 work performed under the Contract and shall be solely responsible for all procedures, methods
 of analysis, interpretation, conclusions, and contents of work performed under the Contract.
 The Contractor shall be responsible to the City for all acts or omissions of its subcontractors
 and any other person performing work under this Contract.

8. INSPECTION OF WORK: The City shall, at all times, have access to the Contractor’s work
 for the purposes of inspection, accounting, and auditing, and the Contractor shall provide
 whatever access is considered necessary to accomplish such inspections. At any time, the
 Contractor shall permit the City or representative for the City the opportunity to inspect any
 plans, drawings, estimates, specifications, or other materials prepared or undertaken by the
 Contractor pursuant to the Contract, as well as any preparatory work, work-in-progress, or
 completed work at a field site.

 Conferences, visits to a site, or an inspection of the work, may be held at the request of any
 involved party or by representatives of the City.

9. UTILITIES & ACCESS: Whenever a facility or component of a private, public, or
 cooperatively-owned utility will be affected by any proposed construction, the Contractor will
 counsel with the City and will enter into any necessary contacts and discussions with the
 affected owners regarding any requirement necessary for revisions of facilities or existing
 installations, both above and below ground. Any such installations must be completely and
 accurately exhibited on any detail sheets or plans. The Contractor shall inform the City, in
 writing, of any such contacts and the results thereof.

 The City shall provide the land and/or construction easements for the land upon which the
 Work under this Contract is to be done, and will, so far as is convenient, permit the Contractor
 to use as much of the land as is required for the erection of temporary construction facilities




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 and storage of materials, together with the right of access to same, but beyond this, the
 Contractor shall provide at the Contractor’s cost and expense any additional land required.

10. PROTECTION OF PROPERTY:

 A. In General: Contractor shall avoid damage, as a result of its operations, to trees, plant life,
 existing sidewalks, curbs, streets, alleys, pavements, utilities, adjoining property, the work
 of other contractors, and the property of the City and others. Contractor shall, at its own
 expense, repair any damage to any property caused by Contractor’s operations.

 B. Underpinning and Shoring: Contractor shall become familiar with the requirements of
 local and state laws applicable to underpinning, shoring and other work affecting adjoining
 property, and wherever required by law Contractor shall shore up, brace, underpin, secure
 and protect as may be necessary all foundations and other parts of existing structures
 adjacent to, adjoining, and in the vicinity of the site, which may be affected in any way by
 the excavations or other operations connected with the work to be performed under this
 Contract.

 C. Damage to Utilities: Contractor shall be responsible for all damage to any utility
 equipment or structures caused by its acts or omissions to act, whether negligent or
 otherwise, and shall leave the utility equipment or structures in as good condition as they
 were in prior to the commencement of operations under this contract. However, any utility
 equipment or structures damaged as a result of any act, or omission to act, of the contractor
 may, at the option of the city department, utility company, or other party owning or
 operating the utility equipment or structures damaged, be repaired by the city department,
 utility company, or other party, and in that event, the cost of repairs shall be borne by
 Contractor.

11. PUBLIC RELATIONS: Throughout the performance of the Contract, the Contractor will
 endeavor to maintain good relations with the public and any affected property owners.
 Personnel employed by or representing the Contractor shall conduct themselves with propriety.
 The Contractor agrees to inform property owners and/or tenants, in a timely manner, if there
 is need for entering upon private property as an agent of the City, in accordance with 19 V.S.A.
 § 35 and §.503, to accomplish the work under the Contract. The Contractor agrees that any
 work will be done with minimum damage to the property and disturbance to the owner. Upon
 request of the Contractor, the City shall furnish a letter of introduction to property owners
 soliciting their cooperation and explaining that the Contractor is acting as an agent of the City.

12. ACKNOWLEDGEMENTS: Acknowledgment of the City’s support must be included in any
 and all publications, renderings and project publicity, including audio/visual materials
 developed under this contract.

13. APPEARANCES:

 A. Hearings and Conferences: The Contractor shall provide services required by the City and




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 necessary for furtherance of any work covered under the Contract. These services shall
 include appropriate representation at design conferences, public gatherings and hearings,
 and appearances before any legislative body, commission, board, or court, to justify,
 explain and defend its contractual services covered under the Contract.

 The Contractor shall perform any liaison that the City deems necessary for the furtherance
 of the work and participate in conferences with the City, at any reasonable time, concerning
 interpretation and evaluation of all aspects covered under the Contract.

 The Contractor further agrees to participate in meetings with the City and any other
 interested or affected participant, for the purpose of review or resolution of any conflicts
 pertaining to the Contract.

 The Contractor shall be equitably paid for such services and for any reasonable expenses
 incurred in relation thereto in accordance with the Contract.

 B. Appearance as Witness: If and when required by the City, the Contractor, or an appropriate
 representative, shall prepare and appear for any litigation concerning any relevant project
 or related contract, on behalf of the City. The Contractor shall be equitably paid, to the
 extent permitted by law, for such services and for any reasonable expenses incurred in
 relation thereto, in accordance with the Contract.

14. RESPONSIBILITY OF COST: The Contractor shall furnish and pay the cost, including
 taxes (except tax-exempt entities) and all applicable fees, of all the necessary materials and
 shall furnish and pay for full time on-site superintendence during any construction activity,
 labor, tools, equipment, and transportation. The Contractor shall perform all the Work required
 for the construction of all items listed and itemized under Attachment A (Request for
 Proposals) and Attachment B (Contractor’s Response to Request for Proposals) and in strict
 accordance with the Contract Documents and any amendments thereto and any approved
 supplemental plans and specifications. The Contractor agrees to pay all claims for labor,
 materials, services and supplies and agrees to allow no such charge, including no mechanic’s
 lien, to be fixed on the property of the City.

15. PAYMENT PROCEDURES: The City shall pay or cause to be paid to the Contractor or the
 Contractor’s legal representative payments in accordance with the Contract. When applicable,
 for the type of payment specified in the Contract, a progress report shall summarize actual costs
 and any earned portion of fixed fee. All payments will be made in reliance upon the accuracy of
 all representations made by the Contractor, whether in invoices, progress reports, emails, or other
 proof of work.

 All invoices and correspondence shall indicate the applicable project name, project number and
 the Contract number. When relevant, the invoice shall further be broken down in detail between
 projects.

 When applicable, for the type of payment specified in the Contract, expenses for meals and travel
 shall be limited to the current approved in-state rates, as determined by the State of Vermont’s




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 labor contract, and need not be receipted. All other expenses are subject to approval by the City
 and must be accompanied by documentation to substantiate their charges.

 No approval given or payment made under the Contract shall be conclusive evidence of the
 performance of the Contract, either wholly or in part, and no payment shall be construed to be
 acceptance of defective work or improper materials.

 The City agrees to pay the Contractor and the Contractor agrees to accept as full compensation,
 for performance of all services rendered and expenses encompassed in conformance therewith,
 the fee specified in the Contract.

16. DUTY TO INFORM CITY OF CONTRACT DOCUMENT ERRORS: If Contractor
 knows, or has reasonable cause to believe, that a clearly identifiable error or omission exists in
 the Contract Documents, including but not limited to unit prices and rate calculations,
 Contractor shall immediately give the City written notice thereof. Contractor shall not cause
 or permit any Work to be conducted which may relate to the error or omission without first
 receiving written notice by the City that City representatives understand the possible error or
 omission and have approved of modifications to the Contract Documents or that Contractor
 may proceed without any modification being made to Contract Documents.

17. NON-APPROPRIATION: The obligations of the City under this Contract are subject to
 annual appropriation by the Burlington City Council. If no funds or insufficient funds are
 appropriated or budgeted to support continuation of payments due under this Contract, the
 Contract shall terminate automatically on the first day of the fiscal year for which funds have
 not been appropriated. The Parties understand and agree that the obligations of the City to
 make payments under this Contract shall constitute a current expense of the City and shall not
 be construed to be a debt or a pledge of the credit of the City. The decision whether or not to
 budget and appropriate funds during each fiscal year of the City is within the discretion of the
 Mayor and City Council of the City. The City shall deliver written notice to Contractor as
 soon as practicable of any non-appropriation, and Contract Contractor shall not be entitled to
 any payment or compensation of any kind for work performed after the City has delivered
 written notice of non-appropriation.

18. CHANGE ORDERS & AMENDMENTS: No changes or amendments to the Contract shall
 be effective unless documented in writing and signed by authorized representatives of the City
 and the Contractor. All changes affecting the Project's construction cost, length of time, or
 modifications of the terms or conditions of the Contract, must be authorized by means of a
 written Contract Change Order which is mutually agreed to by the City and Contractor. The
 Contract Change Order will include extra Work, Work for which quantities have been altered
 from those shown in the Bid Schedule, as well as decreases or increases in the quantities of
 installed units from those shown in the Bid Schedule because of final measurements. All
 changes must be recorded on a Contract Change Order (which form is part of these Contract
 Documents) and fully executed before they can be included in a partial payment estimate.
 Changes for Work, quantities, and/or conditions will include any respective time adjustment,
 if justified. Time adjustments will require an updated Project Schedule with the Change Order.




 Page 311 of 434
19. EXTENSION OF TIME: The Contractor agrees to prosecute the work continuously and
 diligently, and no charges or claims for damages shall be made by the Contractor for delays or
 hindrances, from any cause whatsoever, during the progress of any portion of services specified
 in the Contract. The Contractor may request an extension of time for such delays or hindrances,
 if any.

 Time extensions may be granted by amendment only for excusable delays, such as delays
 beyond the control of the Contractor and without the fault or negligence of the Contractor.

 The City may suspend the work or any portion thereof for a period of not more than ninety
 (90) days at its discretion or such further time as agreed by the Contractor. The Contractor
 will be allowed an extension of contract time directly attributable to any suspension.

20. PUBLIC HEALTH EMERGENCY:

 A. Compliance with Mandates and Guidance: The Contractor is advised that public health
 emergencies—meaning public health emergencies, as declared by the City, the State of
 Vermont, or the Federal Government—may introduce significant uncertainty into the
 project. The Contractor must comply with all local, state, federal orders, directives,
 regulations, guidance, advisories during a public health emergency. Contractor shall
 adhere to the below provisions and consider public health emergencies as it develops
 project schedules and advances the Work.

 B. Creation of Public Health Emergency Plan: For any work performed on-site at a City
 location, the Contractor shall create a public health emergency plan acceptable to the City.
 The Contractor shall be responsible for following this plan and ensuring that the project or
 site is stable and in a safe and maintainable condition.

 a. Public Health Emergency Plan: The Public Health Emergency Plan will contain:
 i. Measures to manage risk and mitigate potential impacts to the health and safety
 of the public, the City and Contractor’s workers;
 ii. Explicit reference to any health and safety performance standards and
 mandates provided by the City, the State of Vermont, the Federal government,
 or other relevant governmental entities;
 iii. A schedule for possible updates to the plan as standards and mandates change;
 and
 iv. Means to adjust the schedule and sequence of work should the emergency
 change in nature or duration.

 b. Review and Acceptance of Plan:
 i. Contractor must provide the plan to the City by the Effective Date of this
 Contract or by one (1) week prior to the commencement of on-site activities,
 whichever is later.
 ii. The City shall have sole discretion to require changes to the plan.




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 iii. The City may revisit the plan at any time to verify compliance with obligations
 that arise under a state of emergency.

 C. Enforcement & Stoppage of Work: Contractor fails to comply with either 1) the approved
 public health emergency plan, or 2) any local, state, federal orders, directives, regulations,
 guidance, or advisories during a public health emergency, the City may stop Work under
 the Contract until such failure is corrected. Such failure to comply shall constitute a breach
 of the Contract.

 Upon stoppage of work, the City may allow Work to resume, at a time determined by the
 City, under this Contract if such failure to comply is adequately corrected. The City shall
 have sole discretion in determining if Contractor has adequately corrected its failure to
 comply with the above.

 If Contractor’s breach of Contract has not been cured within seven (7) days after notice to
 stop Work from the City, then City may terminate this Contract, at its discretion.

 D. City Liability Relating to Potential Delays: If a public health emergency is declared, the
 City will not be responsible for any delays related to the sequence of operations or any
 expenses or losses incurred as a result of any delays. Any delays related to a public health
 emergency will be excusable, but will not be compensable.

21. FORCE MAJEURE: Neither Party to this Contract shall be liable to the other for any
 failure or delay of performance of any obligation under this Contract to the extent the failure
 or delay is caused by acts of God, public health emergencies, epidemics, acts of the public
 enemy, acts of superior governmental authority, weather conditions, riots, rebellion,
 sabotage, or any other circumstances for which it is not responsible or which is not under its
 control (“Force Majeure”). To assert Force Majeure, the nonperforming party must prove
 that a) it made all reasonable efforts to remove, eliminate, or minimize the cause of delay or
 damage, b) diligently pursued performance of its obligations, c) substantially fulfilled all
 obligations that could be fulfilled, and d) timely notified the other part of the likelihood or
 actual occurrence of a Force Majeure event. If any such causes for delay are of such
 magnitude as to prevent the complete performance of the Contract within two (2) years of the
 originally scheduled completion date, either Party may by written notice request to amend or
 terminate the Contract. The suspension of any obligations under this section shall not cause
 the term of this Contract to be extended and shall not affect any rights accrued under this
 Contract prior to the occurrence of the Force Majeure. The Party giving notice of the Force
 Majeure shall also give notice of its cessation.

22. PAYMENT FOR EXTRA WORK, ADDITIONAL SERVICES OR CHANGES: The City
 may, in writing, require or agree to changes, or additions to or deletions from the originally
 contemplated scope of work.




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 The value of such changes, to the extent not reflected in other payments to the Contractor, shall
 be incorporated in an amendment and be determined by mutual agreement, by one or more of the
 following:

 1. Fixed Price. By a price that is not subject to any adjustment on the basis of the
 Contractor’s expenses experienced in performing the work. The Contractor is fully
 responsible for all costs and resulting profit or loss.

 2. Rate Schedule. By unit prices designated in the Contract, or by unit prices covered under
 any subsequent contracts.

 3. Actual Cost. By amounts determined on the basis of actual costs incurred, as
 distinguished from forecasted expenditures.

 No changes for which additional fee payment is claimed shall be made unless pursuant to a written
 order from the City, and no claim for payment shall be valid unless so ordered.

 The Contractor agrees to maintain complete and accurate records of all change work, in a form
 satisfactory to the City. The City reserves the right to audit the records of the Contractor related
 to any extra work or additional services. Any such services rendered shall be subject, in all other
 respects, to the terms of the Contract. When changes are so ordered, no additional work shall be
 performed by the Contractor until a Contract amendment has been fully executed, unless written
 notice to proceed is issued by the City. Any claim for extension of time that may be necessitated
 as a result of extra work or additional services and changes shall be given consideration and
 evaluated insofar as it directly relates to the change.

23. FAILURE TO COMPLY WITH TIME SCHEDULE: If the City is dissatisfied because of
 slow progress or incompetence in the performance of the Work in accordance with the schedule
 for completion of the various aspects of construction, the City shall give the Contractor written
 notice in which the City shall specify in detail the cause of dissatisfaction. Should the
 Contractor fail or refuse to remedy the matters complained of within five days after the written
 notice is received by the Contractor, the City shall have the right to take control of the Work
 and either make good the deficiencies of the Contractor itself or direct the activities of the
 Contractor in doing so, employing such additional help as the City deems advisable. In such
 events, the City shall be entitled to collect from the Contractor any expenses in completing the
 Work. In addition, the City may withhold from the amount payable to the Contractor an
 amount approximately equal to any interest lost or charges incurred by the City for each
 calendar day that the Contractor is in default after the time of completion stipulated in the
 Contract Documents.

24. RETURN OF MATERIALS: Contractor agrees that at the expiration or termination of this
 Contract, it shall return to City all materials provided to it during its engagement on behalf of
 City.

25. ACCEPTANCE OF FINAL PAYMENT; RELEASE: Contractor’s acceptance of the final
 payment shall be a release in full of all claims against the City or its agents arising out of or by




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 reason of the Work. Any payment, however, final or otherwise, shall not release the Contractor
 or its sureties from any obligations under the Contract Documents or any performance or
 payment bond.

26. OWNERSHIP OF THE WORK: The Contractor agrees that the ownership of all studies,
 data sheets, survey notes, subsoil information, drawings, tracings, estimates, specifications,
 proposals, diagrams, calculations, EDM and other material prepared or collected by the
 Contractor, hereafter referred to as "instruments of professional service", shall become the
 property of the City as they are prepared and/or developed in the course of the Contract. The
 Contractor agrees to allow the City access to all “instruments of professional service” at any
 time. The Contractor shall not copyright any material originating under the Contract without
 prior written approval of the City. No publications or publicity of the work, in part or in total,
 shall be made without the express written agreement of the City, except that Contractor may in
 general terms use previously developed instruments of professional service to describe its
 abilities for a project in promotional materials.

27. PROPRIETARY RIGHTS: The Parties under the Contract hereby mutually agree that, if
 patentable discoveries or inventions should result from work performed by the Contractor
 under the Contract, all rights accruing from such discoveries or inventions shall be the sole
 property of the Contractor. The Contractor, however, agrees to and does hereby grant to the
 City an irrevocable, nonexclusive, non-transferable, and royalty-free license to the
 manufacture, use, and disposition of any discovery or invention that may be developed as a
 part of the Work under the Contract.

28. PUBLIC RECORDS: The Contractor understands that any and all records related to and
 acquired by the City, whether electronic, paper, or otherwise recorded, are subject to the
 Vermont Public Records Act and that the determination of how those records must be handled
 is solely within the purview of City. The Contractor shall identify all records that it considers
 to be trade secrets as that term is defined by subsection 317(c)(9) of the Vermont Public
 Records Act and shall also identify all other records it considers to be exempt under the Act.
 It is not sufficient to merely state generally that the record is proprietary or a trade secret or is
 otherwise exempt. Particular records, pages or section which are believed to be exempt must
 be specifically identified as such and must be separated from other records with a convincing
 explanation and rationale sufficient to justify each exemption from release consistent with
 Section 317 of Title 1 of the Vermont Statutes Annotated.

29. RECORDS RETENTION AND ACCESS: The Contractor agrees to retain, in its files, and
 to produce to the City—within the time periods requested—all books, documents, electronic
 data media (EDM), accounting records, and other records produced or acquired by the
 Contractor in the performance of this Contract which are related to the City, at any time during
 this Contract and for a period of at least three (3) years after its completion or termination. In
 addition, if any audit, claim, or litigation is commenced before the expiration of that three (3)
 year period, the records shall be retained until all related audits, claims, or litigation are
 resolved. The Contractor further agrees that the City shall have access to all the above
 information for the purpose of review and audit during the Contract period and any time within
 the aforementioned retention period. Copies of all of the above referenced information shall




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 be provided to the City, if requested, in the format in which the records were obtained, created,
 or maintained, such that their original use and purpose can be achieved. Contractor,
 subcontractors, or their representatives performing work related to the Contract, are responsible
 to ensure that all data and information created or stored on EDM is secure and can be duplicated
 and used if the EDM mechanism is subjected to power outage, obsolescence, or damage.

30. WARRANTY: In addition to any warranty provided by the manufacturer or distributor,
 Contractor guarantees the Work performed, and all materials or equipment furnished, to be
 free from defects in material and workmanship for a minimum period of one (1) year from the
 date of the City’s acceptance of completion. The Contractor’s warranty is not intended and
 shall not be interpreted as a limitation upon the City’s rights or a waiver of manufacturer and
 distributor warranties, any subcontractor warranties, or any other warranties provided in
 connection with the Work.

 Contractor, at its own expense, shall make any repairs, or replacement necessary to correct
 these defects to the satisfaction of the City.

 This warranty of material and workmanship applies only:

 1. To the property only as long as it remains in the possession of the City.

 2. To the Work that has not been subject to accident, misuse, or abuse by someone other
 than the Contractor.

 3. To the Work that has not been modified, altered, defaced, or had repairs made or
 attempted by someone other than the Contractor.

 4. If the Contractor is immediately notified in writing within ten (10) days of first
 knowledge of the defect by the City.

 5. If the Contractor is given the first opportunity to make any repairs, replacements, or
 corrections to the defective construction at no cost to the City within a reasonable
 period of time.

 Under no circumstances shall Contractor be liable by virtue of this warranty or otherwise for
 damage to any person or property whatsoever for any special, indirect, secondary or
 consequential damages of any nature however arising out of the use or inability to use because
 of the construction defect.

 If the Contractor is unable, after receipt of two (2) written notices given to Contractor by the
 City, to successfully repair or replace the labor, equipment, or materials within six (6) months
 of the second notice, then the District's repair and replace warranty shall be deemed to have
 failed and the City's rights and remedies shall not be limited by the provisions of this section.

31. CONTRACT DISPUTES: In the event of a dispute between the parties to this Contract, each
 party will continue to perform its obligations unless the Contract is terminated in accordance




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 with these terms.

32. SETTLEMENTS OF MISUNDERSTANDINGS: Neither Party shall file any litigation
 arising from this Contract without first attempting in good faith to resolve the Parties’ dispute
 through negotiated settlement or mediation; provided, however, that any applicable statute of
 limitations shall toll during any period in which the Parties are actively and mutually engaged
 in dispute resolution; and provided further that nothing herein shall prevent either Party from
 seeking emergency relief in appropriate circumstances from a court of competent jurisdiction.

33. CITY'S OPTION TO TERMINATE: The Contract may be terminated in accordance with
 the following provisions, which are not exclusive:

 A. Termination for Convenience: At any time prior to completion of services specified under
 the Contract, the City may terminate the Contract for any reason by submitting written
 notice via certified or registered mail to the Contractor, not less than fifteen (15) days prior
 to the termination date, of its intention to do so. If the termination is for the City’s
 convenience, payment to the Contractor will be made promptly for the amount of any fees
 earned to the date of the notice of termination and costs of materials obtained in preparation
 for Work but not yet installed or delivered, less any payments previously made. However,
 if a notice of termination is given to a Contractor prior to completion of twenty (20) percent
 of the estimated services, as set forth in the approved Work Schedule and Progress Report,
 the Contractor will be reimbursed for that portion of any reasonable and necessary expenses
 incurred to date of the notice of termination that are in excess of the amount earned under
 its approved fee to the date of said termination. Such requests for reimbursement shall be
 supported with factual data and shall be subject to the City’s approval. The Contractor
 shall make no claim for additional compensation against the City by reason of such
 termination.

 B. Termination for Cause:

 i. Breach: Contractor shall be in default if Contractor fails in any manner to fully
 perform and carry out each and all conditions of this Contract, including, but
 not limited to, Contractor’s failure to begin or to prosecute the Work in a timely
 manner or to make progress as to endanger performance of this Contract;
 failure to supply a sufficient number of properly skilled employees or a
 sufficient quantity of materials of proper quality; failure to perform the Work
 unsatisfactorily as determined by the City; failure to neglect or refuse to
 remove materials; or in the event of a breach of warranty with respect to any
 materials, workmanship, or performance guaranty. Contractor will not be in
 default for any excusable delays as provided in Sections 18-20.

 The City may give Contractor written notice of such default. If Contractor
 does not cure such default or provide a plan to cure such default which is
 acceptable to the City within the time permitted by the City, then the City
 may terminate this contract for cause.




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 ii. Dishonest Conduct: If Contractor engages in any dishonest conduct related to
 the performance or administration of this Contract then the City may
 immediately terminate this contract.

 iii. Cover: In the event the City terminates this contract as provided in this section,
 the City may procure, upon such terms and in such manner as the City may
 deem appropriate, services similar in scope and level of effort to those so
 terminated, and Contractor shall be liable to the City for all of its costs and
 damages, including, but not limited to, any excess costs for such services,
 interest, or other charges the City incurs to cover.

 iv. Rights and Remedies Not Exclusive: The rights and remedies of the City
 provided in this section shall not be exclusive and are in addition to any other
 rights and remedies provided by law or under this Contract.

34. GENERAL COMPLIANCE WITH LAWS: The Contractor and any subcontractor
 approved under this Contract shall comply with all applicable Federal, State and local laws,
 including but not limited to the Burlington Livable Wage Ordinance, the Non-Outsourcing
 Ordinance, and the Union-Deterrence Ordinance and shall provide the required certifications
 attesting to compliance with these ordinances (see attached ordinances and certifications).

35. SAFETY REQUIREMENTS: The Contractor shall comply with all pertinent provisions of
 the Occupational Safety and Health Administration (OSHA) and any VOSHA (Vermont
 OSHA) Safety and Health requirements, including the provision and use of appropriate safety
 equipment and practices.

 The Contractor, and not the City, shall be responsible for the safety, efficiency, and adequacy
 of Contractor’s or its subcontractors’ plant, appliances, equipment, vehicles, and methods, and
 for any damages, which may result from their failure or their improper construction,
 maintenance or operation.

36. CIVIL RIGHTS AND EQUAL EMPLOYMENT OPPORTUNITY: During performance
 of the Contract, the Contractor will not discriminate against any employee or applicant for
 employment because of religious affiliation, race, color, national origin, place of birth,
 ancestry, age, sex, sexual orientation, gender identity, marital status, veteran status, disability,
 HIV positive status, crime victim status, or genetic information. Contractor, and any
 subcontractors, shall comply with any Federal, State, or local law, statute, regulation, executive
 order, or rule that applies to it or the services to be provided under this contract concerning
 equal employment, fair employment practices, affirmative action, or prohibitions on
 discrimination or harassment in employment.

37. CHILD SUPPORT PAYMENTS: By signing the Contract, the Contractor certifies, as of the
 date of signing the Contract, that the Contractor (a) is not under an obligation to pay child
 support; or (b) is under such an obligation and is in good standing with respect to that
 obligation; or (c) has agreed to a payment plan with the Vermont Office of Child Support




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 Services and is in full compliance with that plan. If the Contractor is a sole proprietorship, the
 Contractor’s statement applies only to the proprietor. If the Contractor is a partnership, the
 Contractor’s statement applies to all general partners with a permanent residence in Vermont.
 If the Contractor is a corporation, this provision does not apply.

38. TAX REQUIREMENTS: By signing the Contract, the Contractor certifies, as required by
 law under 32 VSA, Section 3113, that under the pains and penalties of perjury, the Contractor
 is in good standing with respect to payment, or in full compliance with a plan to pay, any and
 all taxes due the State of Vermont as of the date of signature on the Contract.

39. NO GIFTS OR GRATUITIES: The Contractor shall not make any payment or gift or
 donation of substantial value to any elected official, officer, employee, or agent of the City
 during the term of this Contract.

40. ASSIGNMENT: Contractor shall not sublet or assign this Work, or any part of it, without the
 written consent of the City. If any subcontractor is approved, Contractor shall be responsible
 and liable for all acts or omissions of that subcontractor for any Work performed. If any
 subcontractor is approved, Contractor shall be responsible to ensure that the subcontractor is
 paid as agreed and that no lien is placed on any City property.

41. TRANSFERS, SUBLETTING, ASSIGNMENTS, ETC: Contractor shall not assign, sublet,
 or transfer any interest in the work, covered by this Contract, without prior written consent of
 the City and further, if any subcontractor participates in any work involving additional services,
 the estimated extent and cost of the contemplated work must receive prior written consent of
 the City. The approval or consent to assign or sublet any portion of the work, shall in no way
 relieve the Contractor of responsibility for the performance of that portion of the work so
 transferred. The form of the subcontractor’s contract shall be as developed by the Contractor
 and approved by the City. The Contractor shall ensure that insurance coverage exists for any
 operations to be performed by any subcontractor as specified in the insurance requirements
 section of this Contract.

 The services of the Contractor, to be performed under the Contract, shall not be transferred
 without written authorization of the City. Any authorized sub-contracts shall contain all of the
 same provisions contained in and attached to the original Contract with the City.

42. CONTINUING OBLIGATIONS: The Contractor agrees that if because of death, disability,
 or other occurrences, it becomes impossible to effectively perform its services in compliance
 with the Contract, neither the Contractor nor its surviving members shall be relieved of their
 obligations to complete the Contract unless the City agrees to terminate the Contract because it
 determines that the Contractor is unable to satisfactorily execute the Contract.

43. INTERPRETATION & IMPLEMENTATION: Provisions of the Contract shall be
 interpreted and implemented in a manner consistent with each other and using procedures that
 will achieve the intent of both Parties.




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44. ARM’S LENGTH: This Contract has been negotiated at arm’s length, and any ambiguity in
 any of its terms or provisions shall be interpreted in accordance with the intent of the Parties
 and not against or in favor of either the City or Contractor.

45. RELATIONSHIP: The Contractor is an independent contractor and shall act in an
 independent capacity and not as officers or employees of the City. To that end, the Contractor
 shall determine the method, details, and means of performing the work, but will comply with all
 legal requirements in doing so. The Contractor shall provide its own tools, materials, or
 equipment. The Parties agree that neither the Contractor nor its principal(s) or employees are
 entitled to any employee benefits from the City. Contractor understands and agrees that it and its
 principal(s) or employees have no right to claim any benefits under the Burlington Employee
 Retirement System, the City’s worker’s compensation benefits, health insurance, dental
 insurance, life insurance, or any other employee benefit plan offered by the City. The Contractor
 agrees to execute any certifications or other documents and provide any certificates of insurance
 required by the City and understands that this Contract is conditioned on its doing so, if requested.

 The Contractor understands and agrees that it is responsible for the payment of all taxes on the
 above sums and that the City will not withhold or pay for Social Security, Medicare, or other taxes
 or benefits or be responsible for any unemployment benefits.

46. CHOICE OF LAW: Vermont law, and rules and regulations issued pursuant thereto, shall be
 applied in the interpretation, execution, and enforcement of this Contract, notwithstanding
 conflicts of law principles. Any provision included or incorporated herein by reference which
 conflicts with said laws, rules, and regulations shall be null and void. Any provision rendered
 null and void by operation of this provision shall not invalidate the remainder of this Contract
 to the extent capable of execution.

47. JURISDICTION: All suits or actions related to this Contract shall be filed and proceedings
 held in the State of Vermont, notwithstanding any other law.

48. BINDING EFFECT AND CONTINUITY: This Contract shall be binding upon and shall
 inure to the benefit of the Parties, their’ respective heirs, successors, representatives, and
 assigns. If a dispute arises between the Parties, each Party will continue to perform its
 obligations under this Contract during the resolution of the dispute, until the Contract is
 terminated in accordance with its terms.

49. SEVERABILITY: The invalidity or unenforceability of any provision of this Contract or the
 Contract Documents shall not affect the validity or enforceability of any other provision, which
 shall remain in full force and effect, provided that the Parties can continue to perform their
 obligations under this Contract in accordance with the intent of this Contract.

50. ENTIRE CONTRACT & AGREEMENT: This Contract, including the Contract
 Documents, constitutes the entire Contract, agreement, and understanding of the Parties with
 respect to the subject matter of this Contract. Prior or contemporaneous additions, deletions,
 or other changes to this Contract shall not have any force or effect whatsoever, unless embodied
 herein.




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51. APPENDICES: The City may attach, to these specifications, appendices containing various
 forms and typical sample sheets for guidance and assistance to the Contractor in the
 performance of the work. It is understood, however, that such forms and samples may be
 modified, altered, and augmented from time to time by the City as occasions may require. It
 is the responsibility of the Contractor to ensure that they have the latest versions applicable to
 the Contract.

52. N O THIRD-PARTY BENEFICIARIES: This Contract does not and is not intended to
 confer any rights or remedies upon any person or entity other than the Parties. Enforcement of
 this Contract and all rights and obligations hereunder are reserved solely to the Parties. Any
 services or benefits which third parties receive as a result of this Contract are incidental to this
 Contract, and do not create any rights for such third parties.

53. WAIVER: Notwithstanding the passage of time, a Party’s failure or delay in exercising any
 right, power, or privilege under this Contract, whether explicit or by lack of enforcement, shall
 not operate as a waiver, nor shall any single or partial exercise of any right, power, or privilege
 preclude any other or further exercise of such right, power, or privilege.




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 Attachment C-1
 Insurance & Indemnification

As used in this Attachment, the term “Contractor” shall refer to the “Consultant”.

INSURANCE: Prior to beginning any work, the Contractor shall obtain the following insurance
coverage from an insurance company registered and licensed to do business in the State of
Vermont and having an A.M. Best insurance rating of at least A-, financial size category VII or
greater (www.ambest.com). The certificate of insurance coverage shall be documented on forms
acceptable to the City. Compliance with minimum limits and coverage, evidenced by a certificate
of insurance showing policies and carriers that are acceptable to the City, must be received prior
to the Effective Date of the Contract. If this Contract extends to more than one year, evidence of
continuing coverage must be submitted to the City on an annual basis. Copies of any insurance
policies may be required.

The Contractor is responsible to verify and confirm in writing to the City that: (i) all subcontractors
must comply with the same insurance requirements as the Contractor; (ii) all work activities related
to the Contract shall meet minimum coverage and limits; and (iii) all coverage shall include
adequate protection for activities involving hazardous materials.

No warranty is made that the coverage and limits listed herein are adequate to cover and protect
the interests of the Contractor for the Contractor’s operations. These are solely minimums that
have been developed and must be met to protect the interests of the City.

 A. Commercial General Liability: With respect to all operations performed by the Contractor,
 subcontractors, agents or workers, it is the Contractor’s responsibility to ensure that
 commercial general liability insurance coverage, covering bodily injury and property
 damage, on an occurrence form, provides all major divisions of coverage including, but
 not limited to:

 1. Premises Operations
 2. Independent Contractors’ Protective
 3. Products and Completed Operations
 4. Personal Injury Liability
 5. Medical Expenses

 Coverage limits shall not be less than:

 1. General Aggregate $2,000,000
 2. Products-Completed/Operations $2,000,000
 3. Personal & Advertising Injury $1,000,000
 4. Each Occurrence $1,000,000
 5. Damage to Rented Premises $ 250,000
 6. Med. Expense (Any one person) $ 5,000

 B. Workers’ Compensation/Employer Liability: With respect to all operations performed, the




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 Contractor shall carry workers’ compensation insurance in accordance with the laws of the
 State of Vermont and ensure that all subcontractors carry the same workers’ compensation
 insurance for all work performed by them under this contract. Minimum limits for
 Employer's Liability:

 1. Bodily Injury by Accident: $500,000 each accident

 2. Bodily Injury by Disease: $500,000 policy limit,
 $500,000 each employee

 For contracts involving work of any kind or nature on Lake Champlain, Workers’
 Compensation/Employer’s Liability policy shall include a Maritime Endorsement
 (USL&H).

 C. Automobile Liability: The Contractor shall carry commercial automobile liability
 insurance covering all motor vehicles, including owned, non-owned and hired, used in
 connection with the Contract. Each policy shall provide coverage with a limit not less than:
 $1,000,000 - Combined Single Limit for each occurrence.


 D. Special Coverages
 a. Builders’ Risk or Installation Floater: Value of project or contract

 E. Umbrella/Excess Liability:

 1. $2,000,000 Each Event Limit
 2. $2,000,000 General Aggregate Limit
 3. Umbrella/Excess Liability is excess above Commercial General Liability, Automobile
 Liability, and Workers’ Compensation/Employer Liability.

All policies shall be endorsed to provide the City thirty (30) days’ notice of cancellation. Each
policy (except workers compensation/employers’ liability) shall be endorsed to name the City and
its officers, employees, agents, successors, and assigns as additional insureds on a primary, non-
contributory basis. Each policy shall be endorsed to waive subrogation against the City.




 Page 323 of 434
 Attachment D:
Burlington Livable Wage Ordinance Certification




 Page 324 of 434
 Certification of Compliance with the City of Burlington’s Livable Wage Ordinance


 I, _______________________ , on behalf of ________________(“the Contractor”) in connection
with a contract for _______________ services that we provide to the City, hereby certify under
oath that the Contractor (and any subcontractors under this contract) is and will remain in
compliance with the City of Burlington’s Livable Wage Ordinance, B.C.O. 21-80 et seq., and
that

 (1) as a condition of entering into this contract or grant, we confirm that all covered
employees as defined by Burlington’s Livable Wage Ordinance (including the covered
employees of subcontractors) shall be paid a livable wage (as determined, or adjusted,
annually by the City of Burlington’s chief administrative officer) and provided appropriate
time off for the term of the contract;

 (2) a notice regarding the applicability of the Livable Wage Ordinance shall be
posted in the workplace(s) or other location(s) where covered employees work;

 (3) we will provide verification of an employee’s compensation, produce payroll or
health insurance enrollment records or provide other relevant documentation (including
that of any subcontractor), as deemed necessary by the chief administrative officer, within
ten (10) business days from receipt of a request by the City;

 (4) we will cooperate in any investigation conducted by the City of Burlington’s City
Attorney’s office pursuant to this ordinance; and

 (5) we will not retaliate (nor allow any subcontractor to retaliate) against an
employee or other person because an employee has exercised rights or the person has
cooperated in an investigation conducted pursuant to this ordinance.

Date____________________________ By:___________________________________________________________
 Contractor



Subscribed and sworn to before me:

Date _____________________________ _____________________________________________________________
 Notary




 Page 325 of 434
 Attachment E:
Burlington Outsourcing Ordinance Certification




 Page 326 of 434
 ATTACHMENT E

 Certification of Compliance with the City of Burlington’s Outsourcing Ordinance

 I, __________________________________, on behalf of __________________________________

(Contractor) and in connection with the

________________________________________________________________________________________[project],

hereby certify under oath that (1) Contractor shall comply with the City of Burlington’s

Outsourcing Ordinance (Ordinance §§ 21-90 – 21-93); (2) as a condition of entering into

this contract or grant, Contractor confirms that the services provided under the above-

referenced contract will be performed in the United States or Canada.

 Dated at ________________________, Vermont this ____ day of __________________, 2018.


 By:_______________________________________________
 Duly Authorized Agent



 Subscribed and sworn to before me: _______________________________
 Notary




 Page 327 of 434
 Attachment F:
Burlington Union Deterrence Ordinance Certification




 Page 328 of 434
 Certification of Compliance with the City of Burlington’s
 Union Deterrence Ordinance



 I, , on behalf of

(Contractor) and in connection with (City

contract/project/grant), hereby certify under oath that

(Contractor) has not advised the conduct of any illegal activity, and it does not currently, nor will

it over the life of the contract advertise or provide union deterrence services in violation of the

City’s union deterrence ordinance.

Dated at , Vermont this day of , 20 .


 By:
 Duly Authorized Agent




 Page 329 of 434
 Attachment G:
Contractor’s Certificate of Insurance, Endorsements




 Page 330 of 434
 Attachment H:
Lien Release Templates




 Page 331 of 434
Progress Payment Lien Waiver:
To be executed by general contractor only upon any application for progress payments

The undersigned duly authorized agent on behalf of Contractor, hereby certifies under the pains
and penalties of perjury that, to the best of their knowledge and belief based upon a reasonable and
diligent inquiry:

(1) Any previous progress payments received from the City on account of the Work have been
 applied on account to discharge Contractor’s legitimate obligations incurred in connection with
 the Work covered by any prior applications for payment.

(2) Title to all Work, materials, and equipment incorporated into the Work, or otherwise listed in
 or covered by this application for payment, will pass to the City by time of final acceptance
 free and clear of all liens, security interests, and encumbrances;

(3) All the Work covered by this application for payment is in accordance with the Contract and
 is not defective; and

(4) Contractor has paid its laborers in compliance with all applicable laws and has complied with
 or will comply with any and all prompt payment laws contractual obligations in making any
 payments due its subcontractors and equipment or materials providers at any tier in connection
 with the Work under this this application for payment.



Signed: __________________________________ Dated: ________________________

Name: __________________________________ Title: __________________________

At (Town/City, County, State): _______________________________________________




 Page 332 of 434
Final Lien Waiver:

To be executed prior to final payment by Contractor and each subcontractor/materials or
equipment provider at any tier

Unconditional Waiver and Release

This document waives and releases lien, stop payment notice, and/or any payment bond rights the
claimant has for labor and service provided, and equipment and material delivered, by or for
Contractor for the benefit of the City in connection with public improvements identified under the
Contract as amended and restated from time. This waiver applies to all such labor, services,
materials, or equipment provided through the date of this document, but excludes final payment
now due in the amount of $__________.__. (The total amount claimed due by subcontractors and
materials or equipment providers at every tier must not exceed the total amount claimed due by
Contractor.) The undersigned claimant has received the following payments to date: $
__________.__.

[For Contractor, include the language above for a progress payment here.]



[For Contractor, include the signature lines above. For all others, include the following:



(enter name of laborer, subcontractor, or materials or equipment provider)

By: _____________________________________________

Name: __________________________________________

Its: _____________________________________________

Date: ___________________________________________]




 Page 333 of 434
  Attachment I:
Contractor’s Bonds




 Page 334 of 434
 Payment Bond

Whereas, the City of Burlington, Vermont and ______ a [state] [entity type]
(hereinafter designated as “the principal”) have entered into an agreement whereby
the principal agrees to furnish certain works of improvements, which agreement,
dated __________, 20___, is hereby referred to and made a part hereof; and

Whereas, under the terms of the agreement, the principal is required before entering
upon the performance of the work, to file a good and sufficient payment bond with
the City to secure the claims at any tier of subcontractors, laborers, and the
providers of equipment and materials;

Now, therefore, the principal and the undersigned as corporate surety, are held
firmly bound unto the City and all contractors, subcontractors, laborers, equipment
and material suppliers, at any tier, and other persons employed in the performance
of the agreement in the sum of __________ dollars ($ __________), for materials
furnished or labor thereon of any kind, that the surety will pay the same in an
amount not exceeding the amount hereinabove set forth, and also in case suit is
brought upon this bond, will pay, in addition to the face amount thereof, costs and
reasonable expenses and fees, including reasonable attorney's fees, incurred by the
City in successfully enforcing this obligation, to be awarded and fixed by the court,
and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall inure to the benefit
of any and all persons, companies, and corporations entitled to file claims pursuant
hereto and pursuant to applicable law, so as to give a right of action to them or their
assigns in any suit brought upon this bond. To obtain the benefit of the bond, a
claimant shall file with the City’s Director of Public Works a sworn statement of the
claimant’s claim, within ninety (90) days after the final acceptance of the project by
the City, and, within one year after the filing of the claim, shall bring a petition in
the Superior Court in the name of the City, with notice and summons to the
principal, surety, and the City, to enforce the claim or intervene in a petition already
filed.

Should each and every condition of this bond be fully performed, then this obligation
shall become null and void, provided that no claims have been received by the filing
deadline; otherwise it shall be and remain in full force and effect.

The surety hereby stipulates and agrees that no change, extension of time,
alteration, or addition to the terms of the agreement or the specifications
accompanying the same shall in any manner affect its obligations on this bond, and
it does hereby waive notice of any such change, extension, alteration, or addition.

In witness whereof, this instrument has been duly executed by the principal and
surety above named, on __________, 20___.

 [Attach a Signature Page with Principal’s & Surety’s Signature Blocks
 & Attach Proof of Power of Attorney]




 Page 335 of 434
 Performance Bond

Whereas, the City of Burlington, Vermont and ______ a [state] [entity type]
(hereinafter designated as “the principal”) have entered into an agreement
whereby the principal agrees to furnish certain works of improvements, which
agreement, dated __________, 20___, is hereby referred to and made a part hereof;
and

Whereas, said principal is required under the terms of said agreement to furnish
a bond for the faithful performance of said agreement;

Now, therefore, we, the principal and __________, as surety, are held and firmly
bound unto the City, in the penal sum of __________ dollars ($__________) lawful
money of the United States, for the payment of which sum well and truly to be
made, we bind ourselves, our heirs, successors, executors and administrators,
jointly and severally, firmly by these presents.
The condition of this obligation is such that if the above bounded principal, their
heirs, executors, administrators, successors or assigns, shall in all things stand
to and abide by, and well and truly keep and perform the covenants, conditions
and provisions in the said agreement and any alteration thereof made as therein
provided, on their part, to be kept and performed at the time and in the manner
therein specified, and in all respects according to their true intent and meaning,
and shall indemnify and save harmless City, its officers, agents and employees,
as therein stipulated, then this obligation shall become null and void; otherwise
it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount
specified therefor, there shall be included costs and reasonable expenses and
fees, including reasonable attorney's fees, incurred by City in successfully
enforcing such obligation, all to be taxed as costs and included in any judgment
rendered.
The surety hereby stipulates and agrees that no change, extension of time,
alteration or addition to the terms of the agreement or to the work to be
performed thereunder or the specifications accompanying the same shall in
anywise affect its obligations on this bond, and it does hereby waive notice of
any such change, extension of time, alteration or addition to the terms of the
agreement or to the work or to the specifications.

In witness whereof, this instrument has been duly executed by the principal and
surety above named, on __________, 20__.

 [Attach a Signature Page with Principal’s & Surety’s Signature Blocks
 & Attach Proof of Power of Attorney]




 Page 336 of 434
 Board of Finance and City Council Submission Checklist
 Version: April 2025

 Department: Airport Submitter: Nicolas Longo
 Request to Execute a Federal Aviation Administration (FAA) grant for the Cargo
 Apron Construction project and execute a Contract with Hoyle Tanner and
 Associates (HTA) and execute a Contract with S.D. Ireland Concrete Construction
 Title/Subject: Corporation (SDI).

 Approval Requested: Meeting Date:
 ☒ Board of Finance 5/11/2026
 ☒ City Council 5/18/2026
 ☐ Both BOF and Council Click or tap to enter a date.

Instructions
 1. This form must be completed by the person submitting the materials.
 2. This form must be sent with the final submission of materials in advance of the meeting.
 3. Do not indicate that a sign-off was received until it has actually been obtained.
 4. Commission reports and presentations do not need to be reviewed by the CAO or Attorneys.
 5. Name the reviewing Attorney or HR Manager in the Note column.


 Signoff Needed Received? Approval Date Note
 Department Head Yes 4/24/2026 Nicolas Longo

 Mayor’s Office Yes 5/6/2026 Kara Alnasrawi
 Board/Commission Yes 4/28/2026 Airport Commission
 City Attorney’s Office for memo and Choose an Click or tap to Click or tap here to enter text.
 contracts or legal documents item. enter a date.
 City Attorney’s Office for memo and Yes 4/20/2026 Erik Ramakrishnan
 motion(s) or resolution(s)
 CAO for budget, financing, and memo Yes 5/4/2026 Katherine Schad
 Human Resources, if personnel action Choose an Click or tap to Click or tap here to enter text.
 or policy item. enter a date.
 CIO, if IT-related Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.




 Page 337 of 434
To: Board of Finance
From: Gene Bergman/Laura Sanchez-Parkinson/Melo Grant
Re: ONE Cleanup/Cleanout Proposal
Date: May 5, 2026

This is to request $6,500 in Council Initiative Funds to pay for an Old North End
Cleanup/Cleanout Day on Saturday, May 30th, 2026, sponsored by the ONE’s city councilors,
Bergman, Grant, and Sanchez-Parkinson. The department of Public Works is supporting the
event.

The funds will go to pay for:

  Two Myers’ 30-yard roll-offs
  Two small DPW dump trucks
  Fees for weekend service and over one ton allowance
  Staff for drop off and pick up and disposal
  Publicity (door-to-door flyers and a few signs), Front Porch Forum ads
  Water and snacks, other refreshments
  Supplies for volunteers and limited paid organizing assistance and coordination.


The purpose is to provide O.N.E. residents with two centrally located roll offs and other facilities
to dispose of household goods and other solid waste from homes, yards, city streets, sidewalks,
and greenbelts. O.N.E. councilors conducted this event in the past, the last time being in 2024. It
was beneficial to residents, especially those who do not have vehicles. The O.N.E. was greened
up. It built a greater sense of community. It improved community confidence in the ability of our
local government to address resident needs.

The day would begin for the public at 10 a.m. and end at 2:30 p.m., with set up from 9-10 and
breakdown from 2:30-3:30. There are two sites: (1) the Sustainability Academy on North St. and
(2) the Integrated Arts Academy on Archibald, St. We will work with the schools on the exact
locations.

Besides the roll-offs, there will be small dump trucks for metal recycling, recycling toters, and
sharps containers. Volunteers will be provided with heavy duty trash bags and gloves for litter
pickup. Water and refreshments will be available. There will be publicity. Councilors will utilize
a limited amount of paid assistance in the organizing of the event.

The estimated cost for the roll-offs is $4,500. The estimated cost for the DPW dump trucks and
staff time is $1,000. The estimated cost for publicity, supplies, and staff time is $1,000 for a total
of $6,500.

Board of Finance Motion:
To approve and recommend that the City Council the use of $6,500 from the FY26 City Council
Initiative Fund to support the O.N.E. Clean Up event




 Page 338 of 434
City Council Motion:
To approve and recommend that the City Council the use of $6,500 from the FY26 City Council
Initiative Fund to support the O.N.E. Clean Up event




 Page 339 of 434
To: Board of Finance and City Council

From: Emma Mulvaney-Stanak, Mayor
 Kelli Perkins, Director, REIB
Cc: Kara Alnaswari, Interim Chief of Staff
 Katharine Schad, CAO
Date: May 4, 2026
Re: Response to Letter from Christine Hughes, Director of Richard Kemp Center and Funding
 Recommendation


This memorandum outlines the City’s response to the August 2025 letter sent to Board of Finance from
Christine Hughes, Director of the Richard Kemp Center, inquiring about City funds believed to have been
promised to the Richard Kemp Center as part of the 2020 Racial Justice Resolution, as well as a request
for understanding how REIB funding has been utilized over the last 5 years. It also proposes a funding
recommendation from the City of Burlington to the Richard Kemp Center in FY27 and FY28.

Background

Reinvestment of City Resources
The 2020 Racial Justice Resolution called for the reallocation of general fund dollars from the reduction,
through attrition, of sworn officer numbers toward social services and social, racial, and economic
justice initiatives. This included four funding initiatives: a community-based cultural empowerment
center (believed to have been the Richard Kemp Center, which was in development and unnamed at the
time of the resolution); a capital access program; a minority-owned business municipal procurement
program; and operational capacity for REIB staffing. The attrition of BPD officers outpaced budget
projections in the subsequent fiscal year, resulting in zero savings to reinvest towards the Resolution.

Community Cultural Empowerment Center Funding - REIB continues to work with community centers
and groups to sponsor cultural events and programs. This table shows the specifics of how the City has
spent money in this area over time.

 Name of Center FY21 FY22 FY23 FY24 FY25 Total to Date

 Congolese Community $5,000 $13,000 $15,000 $33,000
 of Vermont

 Somali Bantu $35,000 $1,000 $36,000
 Association of Vermont
 Greater Burlington $5,000 $5,000 $5,000 $5,000 $5,000 $25,000
 Multicultural Center
 Racial Justice Center dba $2,500 $2,500
 Richard Kemp Center
 Total $96,500




 Page 340 of 434
Capital Access Program
The capital access funding program is the Empowerment Fund, which was placed into REIB’s budget and
managed by REIB staff. This fund has granted out $380,000 to organizations, businesses, and individuals
that are elevating and empowering black and brown community efforts. This funding has supported
Black History Month, MLK Day, free legal aid for marginalized communities, immigrant and refugee
children’s programs, and culturally sustainable food growing programs.

Minority-Owned business municipal procurement program and other economic justice initiatives
REIB hired Phet Keomanyvanh as the Economic Analyst in 2022 to work with the Clerk Treasurer’s Office
to develop a minority-owned procurement program. Due to leadership and staffing changes in REIB, this
work was delayed.

The current administration is advancing this initiative by requiring the City to develop a list of minority-
owned contractors to notify when City RFPs are posted. As well, the Business and Workforce
Development (BWD), a Division of CEDO, offers the Micro Enterprise Technical Assistance Program to
support businesses with marketing, business start-up, business growth, finding space, and trainings. In
FY24, BWD provided in-depth assistance to 29 businesses. 52% of these businesses identified as BIPOC-
owned businesses, and 80% of beneficiaries identified as low- to moderate-income (under 80% of
median income). BWD also launched two revolving loan fund programs in 2023 whose primary objective
was to support locally owned businesses and industries that were impacted or disproportionally
impacted by COVID-19, with particular focus on BIPOC, women-owned, and other underserved
businesses.

Since inception of the revolving loan programs in April of 2023, 32 loans have been disbursed for a total
of $633,000. 63% of loan recipients are BIPOC, and 50% are women-owned businesses. In 2025, 6 loans
were dispersed for $101,000. 67% of loan recipients identify as BIPOC, and 33% identify as woman. The
larger loan program was on pause for much of 2025, as CEDO waited for loan repayments to replenish
the fund before re-opening the program. Both BWD programs are no-interest and Sharia law compliant.
The funding for these programs was originally from ARPA, but the programs are perpetual as this is a
fund replenished from loan repayments.

In the summer of 2024, BWD also launched the Food Cart Incubator Program, a pilot program that
supported three BIPOC food vendors with a food cart and spot on Church Street. Each summer on
Saturdays around City Hall Park, BWD and BCA’s BTV Market also hosts a diverse group of over 100 local
vendors from artists, makers, and artisans. The BTV Market has focused on recruiting more BIPOC
vendors over the years. In 2022 the BTV Market was comprised of 27% of BIPOC vendors and saw an
increase in 2023 to 28% and in 2024 to 29%. In May 2023, the City Council approved the installation of a
Kiosk in City Hall Park that was part of the original park design. This project was made possible by ARPA
Infrastructure Investment funding. Himalayan D’lite was chosen to run the Kiosk and is a local family and
minority-owned business.




 Page 341 of 434
Operational capacity for REIB
The City of Burlington created the Office of Racial Equity, Inclusion, and Belonging (REIB) in 2019 and
hired Tyeastia Green, its first full-time staff member and Director in March 2020. Amidst nationwide
protests in defense of Black Lives and the uneven impacts of the COVID-19 pandemic on BIPOC
communities, the City allocated $1M to the Racial Justice Fund of the City's FY21 annual budget,
$338,395 of which went to support the FY21 REIB budget. The REIB department budget for FY22 was
$1.7M, with final expenditures totaling approximately $2M. In FY23 the department had a $1.8M budget
of which $1.2M came from ARPA funds. The Weinberger administration proposed a plan for FY24 to
spend an additional $800K of ARPA for REIB as a transition strategy to identify alternative funding
sources for the department, including an Equity Tax. In the end, the Weinberger administration decided
to forego the Equity Tax and REIB remained ARPA-funded. REIB’s FY25 and 26 budgets are smaller than
previous years, but in FY25, Mayor Mulvaney-Stanak specifically directed REIB to be funded by the
General Fund, a move away from funding REIB with one-time monies.

REIB Financial Information FY21-25 Over the course of REIB’s existence, the City of Burlington has spent
a total of $1,034,395 through the Fund for Racial Justice: $338,395 in FY21, $432,000 in FY22, and
$264,000 in FY25. These funds were used to fund the work of the City’s REIB Department and spent
under the direction of the REIB Director at the time. The uses of all REIB funds are outlined in the tables
that follow, with the Fund for Racial Justice information highlighted.


FY21 Sources:

 Funding Source Amount
 General Fund (REIB Director Salary in HR budget) $90,000
 Grants & Private Donations $348,000
 Fund for Racial Justice $338,395
 Total $776,395
FY21 Uses:

Category Budget Actual

 Staff, Personnel, Benefits $212, 883 $212,883
 Operating and Office supplies $74,496 $100,942
 Professional and Consultant Services $60,132 $60,132
 Community Support (Empowerment Grant) $170,500 $170,500
 Community Celebrations $231,938 $231,938
 TOTAL $749,949 $776,395




 Page 342 of 434
FY22 Sources:

Funding Source Amount
Grants and Private Donations $105,098
Use of Fund Balance – General Fund $547,000
Fund for Racial Justice (Use of Fund Balance-REIB) $432,000
General Fund $951,610
Total $2,035,708


FY22 Uses:

Category Budget Actual

  Staff, Personnel, Benefits $1,028,138 $1,040,446
  Operating and Office supplies $82,643 $261,171
  Professional and Consultant Services $170,125 $166,126
  Community Celebrations $414.677 $414,677
  Empowerment Fund $153,288 $153,288
  Total FY22 Budget $1,848,871 $2,035,708


FY23 Sources:

Funding Source Amount
ARPA $852,043
General Fund $556,462
Grants & Private Donations $69,823
Total $1,478,328



FY23 Uses:

Category Budget Actual

 Staff, Personnel, Benefits $1,149,034 $877,572
 Operating and Office Supplies $10,000 $45,509
 Professional and Consultant Services $184,758 $182,383
 Travel and Training $20,000 $0
 Community Celebrations $180,000 $291,639
 Empowerment Fund $190,000 $81,225
 Racism as a Public Health Emergency $50,000 $0
 Total FY23 Budget $1,822,813 $1,478,328




 Page 343 of 434
FY24 Sources:

 Funding Source Amount
 ARPA $614,798
 General Fund $448,239
 Grants and Private Donations $23,370
 Total $1,086,407



FY24 Uses:

Category Budget Actual

 Staff, Personnel, Benefits $997,818 $629,481
 Operating and office supplies $61,500 $15,750
 Professional and Consultant Services $180,000 $62,508
 Travel and Training $30,000 $1,840
 Community Celebrations $190,000 $211,171
 Empowerment Fund $190,000 $144,733
 Racism as a Public Health Emergency $50,000 $20,924
 Total FY24 Budget $1,699,318 $1,086,407


FY25 Sources:

 Funding Source Amount
 Fund for Racial Justice (Use of Fund $264,000
 Balance – General Fund)
 General Fund $451,568
 Grants & Private Donations $42,250
 Total $715,568



FY25 Uses:

Category Budget Actual

 Staff, Personnel, Benefits (four full-time staff) $487,118 $406,201
 Operating and Office supplies $28,450 $7,571
 Professional and Consultant Services $20,000 $5,652
 Racism as a Public Health Emergency $20,000 $0
 Community Celebrations $70,000 $64,358




 Page 344 of 434
 Empowerment Fund $90,000 $118,574
 Total FY25 Budget $715,568 $602,356


Moving Forward—Recommendation for Funding to the Richard Kemp Center

In an August 2025 communication to the Board of Finance, Christine Hughes provided documentation
that in FY21, $200,000 of the REIB budget was earmarked for the following: Racial Justice Alliance
consulting ($50,000), a racial justice strategic planner ($50,000), reparations consultants ($50,000), and
a feasibility study for a cultural empowerment center ($50,000). Of these funds, only the monies for the
racial justice strategic planner were spent.

As noted in the information above regarding “cultural empowerment center” funding, the Richard Kemp
Center has only received $2500 to date for this purpose through REIB. The Richard Kemp Center is the
only cultural empowerment center in Burlington that centers the lived experiences of Black American
descendants of chattel slavery. The 2020 Racial Justice Resolution was created in the wake of George
Floyd and the COVID-19 pandemic to actualize Burlington’s commitment to improving the quality of life
for Black Americans specifically, which we know would improve the overall health and well-being of our
entire community.

Because the Richard Kemp Center was actualized without having received any significant funding from
the City of Burlington and is directly serving the segment of our local population who were centered in
the 2020 Resolution, the City should allocate funding to the Richard Kemp Center—the $50,000 that was
earmarked and never spent for a feasibility study for the creation of a cultural empowerment center.
Given the City’s current financial reality, this funding will be included in and split between the FY27 and
FY28 Office of Racial Equity, Inclusion, and Belonging Community Celebrations budget at $25,000 each
fiscal year.

Motions:

The Office of Racial Equity, Inclusion, and Belonging requests the Board of Finance and City Council
approve the following motions:

 1. Board of Finance Motion:

 Move to approve and authorize Kelli Perkins, Director of the REIB Office to designate funds in an
 amount not to exceed $50,000.00 of the REIB budget for dispersal to the Richard Kemp Center,
 $25,000.00 of which will be dispersed in fiscal year 2027 and another $25,000.00 in fiscal year
 2028 subject to final review and approval of the Chief Administrative Officer as well as the Office
 of the City Attorney.

 2. City Council Motion:



 Page 345 of 434
Move to approve and authorize Kelli Perkins, Director of the REIB Office to designate funds in an
amount not to exceed $50,000.00 of the REIB budget for dispersal to the Richard Kemp Center,
$25,000.00 of which will be dispersed in fiscal year 2027 and another $25,000.00 in fiscal year
2028 subject to final review and approval of the Chief Administrative Officer as well as the Office
of the City Attorney.




 Page 346 of 434
 Board of Finance and City Council Submission Checklist
 Version: April 2025

 Department: REIB Submitter: Vicky Luciano

 Title/Subject: Richard Kemp Center Response and Recommendation

 Approval Requested: Meeting Date:
 ☐ Board of Finance Click or tap to enter a date.
 ☐ City Council Click or tap to enter a date.
 ☒ Both BOF and Council 5/11/2026

Instructions
 1. This form must be completed by the person submitting the materials.
 2. This form must be sent with the final submission of materials in advance of the meeting.
 3. Do not indicate that a sign-off was received until it has actually been obtained.
 4. Commission reports and presentations do not need to be reviewed by the CAO or Attorneys.
 5. Name the reviewing Attorney or HR Manager in the Note column.


 Signoff Needed Received? Approval Date Note
 Department Head Yes 5/4/2026 Kelli Perkins

 Mayor’s Office Yes 5/5/2026 Kara Alnasrawi
 Board/Commission Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.
 City Attorney’s Office for memo and Yes 5/7/2026 Emmett Wood
 contracts or legal documents
 City Attorney’s Office for memo and Choose an Click or tap to Click or tap here to enter text.
 motion(s) or resolution(s) item. enter a date.
 CAO for budget, financing, and memo Yes 5/5/2026 Katherine Schad
 Human Resources, if personnel action Choose an Click or tap to Click or tap here to enter text.
 or policy item. enter a date.
 CIO, if IT-related Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.




 Page 347 of 434
To: Board of Finance
 City Council
From: Megan Moir, Division Director - Water Resources
 Jessica Lavalette, Director of Finance and Administration

Cc: Chapin Spencer, DPW Director
 Tony Berry, Human Resources Manager
 Lynn Reagan, Director of Human Resources

Date: May 11, 2026/ May 18, 2026
Subject: Water Resources Metering Services Personnel Reorganization

EXECUTIVE SUMMARY
The Water Resources Division (WRD) of the Department of Public Works (DPW) requests Board of Finance and
City Council approval for a variety of organizational changes related to the WRD Metering Services workgroup.
These include:

 1. Tiering of the Water Meter Field Technician (AFSCME Grade 15) to Water Meter Field Technician In
 Training (IT)/I/II (AFSCME Grade 14/15/16);
 2. Reclassification of one (1) vacant Meter to Cash Analyst I/II (AFSCME Grade 16/17) position to a Water
 Meter Field Technician IT/I/II (tiered) (AFSCME Grade 14/15/16) and reorganization of the position to
 report to the Director of Finance and Administration;
 3. Reclassification and retitling of the Water Meter Working Foreperson (AFSCME Grade 16) to Metering
 Operations Lead (AFSCME Grade 19).

Additional details are provided below in the background.

Funds for these organizational changes are available now (FY26) due to savings from the several month vacancy in
the Meter to Cash Analyst position. On-going funding for these changes are included in the proposed FY27
Drinking Water and Wastewater budgets.

BACKGROUND
Over the last several years, WRD has made incremental and targeted adjustments to its staffing resources and
structure to build a resilient and sustainable organization. This has been critical to improving our meter to cash
and revenue assurance processes, along with increasing the day-to-day team leadership for our Customer Care
and Billing teams. However, a new reality has emerged that presents an on-going challenge to the success of our
Metering Services, and ultimately our ability to recover the full revenue warranted by all of our customers’ usage.
 1. In 1990, WRD began a three year initiative to replace all water meters due to age, and the availability of a
 new technology that allowed meters to be read from the outside of the building instead of manually.
 Water meters are mechanical devices, and their accuracy degrades over time causing flows to be under
 registered and underbilled. Smaller, residential water meters are expected to maintain accuracy
 standards for 15-20 years meters, and accuracy is impacted by a variety of factors including wear, water
 quality, flow rates and total throughput. Until recently, there has not been a concerted effort to replace




 Page 348 of 434
 meters due to age, and as a result, 40% of the meters still in service were installed prior to 1993 and are
 unlikely to be performing at peak accuracy.
 Table 1 Meters in Service by Installation Year




2. In 2001, WRD migrated to a drive by meter reading system that utilized Radio Frequency (RF)
 transmitters. The transmitters are connected to the meter and send a signal with the meter reading on a
 regular schedule. These devices are battery powered and have a 10-year warranty, although they often
 operate far beyond that expected useful lifespan. Table 2 illustrates the current age of our RF
 transmitters, and just under 60% are out of date (V1, V2, V3 series) and will need to be replaced.
 Table 2 RF Transmitters in Service by Type and Age




3. Over the past few months, the number of accounts requiring their usage to be estimated (due to RF
 failure) has risen at a rate that exceeds historical norms, see monthly comparison in Table 3-1 . We can
 attribute this to the age of the RF transmitters which were never expected to last this long and are now
 failing at a rapid pace. Table 3-2 illustrates the failure percentage by transmitter type over the four
 months compared, and as expected, the oldest transmitters account for the highest rate of failure.




 Page 349 of 434
 Table 3-1 Accounts Requiring Estimated Bills Table 3-2 % Failure by RF type




 4. The impacts of deferred maintenance and capital reinvestment are placing an operational strain on
 existing staff, delaying service response times, and elevating the risk of billing inaccuracies and customer
 dissatisfaction.
 5. Additionally, WRD is in the process of modernizing meter reading for the City of Burlington with
 implementation of smart metering ready hardware. Currently, meters throughout the City are read once
 a month and due to limitations of outdated meters, most readings can only be transmitted in 100 or 1000
 cubic foot increments to WRD. These outdated meters represent 56% of the meters in service today. This
 means there is a lack of granularity in the usage data, and a lag in account holders hearing about high
 water usage due to persistent leaks or changes in household composition. Smart metering ready meter
 systems include meters that can transmit usage in real time and down to one hundredth of a cubic foot.
 Together with the fixed network receivers that are being implemented this year across the City and the
 new customer portal, these modern meters will mean that customers will be able to interact with their
 meter data in new ways including leak detection and other usage alerts and being able to easily pinpoint,
 on their own, when higher usage may have occurred.
In our June 2024 personnel reorganization memo1 we provided detailed background regarding the staff
resourcing challenges faced by the Water Resources division. In the FY25 budget presentation2 we summarized
these challenges into 5 themes of action:
 1. Incentivize staffing excellence
 2. Pay commensurate with responsibility
 3. Plan for organizational succession
 4. Increase operational efficiencies
 5. Increase/support division level leadership bandwidth


The changes described below and requested in this memo support improvements across all of these themes. The
current and proposed organizational chart is provided as Attachment A and the new job descriptions are provided




1
 https://burlingtonvt.portal.civicclerk.com/event/7005/files/attachment/4998
2
 https://bit.ly/WRFY25Budget



 Page 350 of 434
in Attachment B. All positions were graded by the Human Resources Department and approved by AFSCME
leadership.
SUMMARY OF ORGANIZATIONAL CHANGES
Upward tiering of Water Meter Field Technician position (Water Meter Field Technician In Training/I/II)
Action Areas: incentivize staffing excellence; pay commensurate with responsibility; plan for organizational
succession

The Water Meter Field Technicians are the first line of defense in protecting the meter to cash cycle, and they also
act as a direct liaison between WRD and customers. They accumulate a wealth of institutional knowledge and
play a critical role in ensuring the success of our water metering systems.

Fundamentally, tiering is about more than additional responsibility and pay; it signals that WRD supports and
promotes the growth of our employees. It creates a defined career progression path which improves employee
retention and morale. It also sets clear performance expectations and encourages skill development. Three level
tiering also improves our ability to recruit potentially non-traditional new employees by providing an entry level
where on the job training is the intention instead of requiring established technical skills at time of hire. Please
see the progression matrix included in Attachment C.

The current Water Meter Field Technician is graded at AFSCME Grade 15. The Human Resources (HR) Grading
Committee graded the Water Meter Field Technician in Training as AFSCME Grade 14 and the Water Meter Field
Technician II as AFSCME Grade 16. AFSCME is supportive of this tiering.

As has been the practice with most previous tiering, an employee who meets the experience and proficiency
requirements of a tier with a higher pay grade than that which they are currently at the time of tiering in will be
placed at the higher tier and given a documented period of time to complete any additional certifications or
specific training courses. Future tiering placement will require employees to meet the entirety of the tiered
position description.

Reclassification of one (1) vacant Meter to Cash Analyst I/II position to a Water Meter Field Technician IT/I/II
(tiered) position
Action Areas: increase operational efficiencies


In 2025, we created two Meter to Cash Analyst positions as part of the redesign of our Customer Care and Billing
workgroups. This was done to provide dedicated resources for the critical QA/QC work of meter exceptions,
investigating meter and billing anomalies, and to allow Customer Care to better focus on revenue collections and
customer initiatives. This redesign has been successful with notable improvements in identifying stopped meters
earlier and more frequent outreach to customers about resolving meter problems.
One of the Meter to Cash Analyst positions has been vacant since November 2025. While it is possible this
position may need to be brought back in the future, the volume of work is currently being handled adequately by
the remaining Analyst. As such, we believe this FTE would best be repurposed into another Water Meter Field
Technician role.

As described above, our Metering Services workgroup does not have sufficient numbers to handle the volume of
site visits required for the current and anticipated levels of RF transmitter failure. Nor will we be able to mount a



 Page 351 of 434
more robust meter replacement program without additional staffing. This is critical from a revenue assurance
standpoint, and the newer water meters also provide more useful data to us and customers about their usage.
The repurposing of the vacant Meter to Cash Analyst position to create the addition of another Water Meter Field
Technician FTE is a proactive investment that will allow us to improve the timely replacement and maintenance of
our failing infrastructure while building a sustainable framework for the future.

The Meter to Cash Analyst I/II is graded at AFSCME Grade 16/17. The Human Resources (HR) Grading Committee
graded the Water Meter Field Technician in Training as AFSCME Grade 14 and the Water Meter Field Technician II
as AFSCME Grade 16. The repurposing of the AFSCME Meter to Cash Analyst role into a different AFSCME FTE
was discussed with AFSCME and they are supportive.

Reclassification of the Water Meter Working Foreperson to Metering Operations Lead
Action Areas: pay commensurate with responsibility; increase/support division level leadership bandwidth;
succession planning

The changes proposed as part of the Metering Services reorganization and expansion necessitated a
reclassification of this position. The Metering Operations Lead will continue to perform all responsibilities of the
meter technicians and direct the crew’s work efforts similar to other working foreperson roles in the City, but the
job description now reflects a higher level of focus on personnel and meter to cash leadership functions. On the
personnel side, the Metering Operations Lead will be responsible for supporting the growth, performance and
productivity of employees through positive and corrective performance feedback, tracking team proficiencies and
ensuring progress towards growth benchmarks. This is designed to enhance the meter field crew’s performance
in the tiered environment and further reduce the day to day oversight needed from management, freeing up
management resources to support other initiatives. In addition, this position will be responsible for ensuring the
success of meter compliance and enforcement functions, serve as a technical and sizing review lead, and will now
provide leadership on several meter to cash investigative functions. It also provides long-term succession
planning by offering a personnel leadership opportunity within the AFSCME membership.

The changes to this position will allow the Director of Finance and Administration to focus on long term planning
initiatives for the success of the workgroup and assist the Division Director with addressing and advancing some
of the higher level needs of the organization.

The current Water Meter Working Foreperson is graded at AFSCME Grade 16. The Human Resources (HR)
Grading Committee graded the Metering Operations Lead as AFSCME Grade 19. AFSCME is supportive of this
reclassification.

BUDGET IMPACT
The City’s Human Resources Department has reviewed the position descriptions and determined the
recommended pay scale for these positions. The salary impacts were calculated using the FY26 pay-scales. There
are sufficient vacancy savings from the Meter to Cash Analyst position to cover the potential small increase in
wage expenses due to this change.




 Page 352 of 434
 Position Current Grade Proposed Grade Salary Impact1
 Upward tiering of one (1) Meter AFSCME Grade 15 AFSCME Grade 16 $3,773
 Technician to Meter Technician
 II
 Reclassification of Meter AFSCME Grade 16 AFSCME Grade 19 $7,428
 Working Foreperson to Metering
 Operations Lead
 Transfer of one (1) vacant Meter AFSCME Grade 16/17 AFSCME, Grade ($4,265)
 to Cash Analyst I/II FTE to Meter 14/15/16
 Technician (In-Training, I/II)
Notes

1) Unless otherwise noted, reclassifications use 5% minimum rule from Article 9.2d of the AFSCME contract
2) For repurposing of tiered Meter to Cash FTE to tiered Meter Technician position, used Step 7 of Grade 16 (Meter to Cash I) compared to
Step 7 of Grade 15 (Meter Technician I), based on potential grade and step placements for new hires. Cost savings could be more if a new
hire is hired as a Tech in Training).

Motions

Board of Finance Motion:

 1. To recommend that the City Council approve the:
  Reclassificationof the Water Meter Field Technician, a Regular, Full-time, Non- Exempt, AFSCME,
 Grade 15 position to the tiered Water Meter Field Technician In Training/I/II as follows:
 o Water Meter Field Technician In Training, a Regular, Full-time, Non-Exempt, AFSCME, Grade
 14, the first of three tiers for this position; and,
 o Water Meter Field Technician I, a Regular, Full-time, Non-Exempt, AFSCME, Grade 15, the
 second of three tiers for this position; and,
 o Water Meter Field Technician II, a Regular, Full-time, Non-Exempt, AFSCME, Grade 16, the
 third of three tiers for this position.
  Reclassification and retitling of one Meter to Cash Analyst I/II, a Regular, Full-time, Non-Exempt,
 AFSCME, Grade 16/17 position to the tiered Water Meter Field Technician In Training/I/II as follows:
 o Water Meter Field Technician In Training, a Regular, Full-time, Non-Exempt, AFSCME, Grade
 14, the first of three tiers for this position; and,
 o Water Meter Field Technician I, a Regular, Full-time, Non-Exempt, AFSCME, Grade 15, the
 second of three tiers for this position; and,
 o Water Meter Field Technician II, a Regular, Full-time, Non-Exempt, AFSCME, Grade 16, the
 third of three tiers for this position.
  Reclassification and retitling of the Water Meter Working Foreperson, a Regular, Full-time, Non-
 Exempt, AFSCME, Grade 16 position to the Metering Operations Lead, a Regular, Full-time, Non-
 Exempt, AFSCME, Grade 19 position.

City Council Motion:
 1. To approve the:
  Reclassification of the Water Meter Field Technician, a Regular, Full-time, Non- Exempt, AFSCME,
 Grade 15 position to the tiered Water Meter Field Technician In Training/I/II as follows:
 o Water Meter Field Technician In Training, a Regular, Full-time, Non-Exempt, AFSCME, Grade
 14, the first of three tiers for this position; and,
 o Water Meter Field Technician I, a Regular, Full-time, Non-Exempt, AFSCME, Grade 15, the
 second of three tiers for this position; and,



 Page 353 of 434
 o Water Meter Field Technician II, a Regular, Full-time, Non-Exempt, AFSCME, Grade 16, the
 third of three tiers for this position.
  Reclassification and retitling of one Meter to Cash Analyst I/II, a Regular, Full-time, Non-Exempt,
 AFSCME, Grade 16/17 position to the tiered Water Meter Field Technician In Training/I/II as follows:
 o Water Meter Field Technician In Training, a Regular, Full-time, Non-Exempt, AFSCME, Grade
 14, the first of three tiers for this position; and,
 o Water Meter Field Technician I, a Regular, Full-time, Non-Exempt, AFSCME, Grade 15, the
 second of three tiers for this position; and,
 o Water Meter Field Technician II, a Regular, Full-time, Non-Exempt, AFSCME, Grade 16, the
 third of three tiers for this position.
  Reclassification and retitling of the Water Meter Working Foreperson, a Regular, Full-time, Non-
 Exempt, AFSCME, Grade 16 position to the Metering Operations Lead, a Regular, Full-time, Non-
 Exempt, AFSCME, Grade 19 position.




Attachments:

 A. Current and Proposed Water Resources Division Organizational Chart
 B. Job Descriptions
 C. Meter Operations Progression Matrix




 Page 354 of 434
 Department of Public Works
 Water Resources Division Megan Moir
 Attachment A
 Division Director
 City of Burlington Water Resources
 Mkt Factor
 March 2026
 Eleanore Walker
 Water Policy and
 Program Advisor
 Grade 21



 Matt Dow
 Director of Kate Komoroski
 Wastewater Director of Drinking Rocky Vogler
 Facilities Water Production Director of
 Jessica Lavalette
 NU Grade 24 NU Grade 24 Engineering and
 Director of Finance
 Operations
 and Administration
 NU Grade 25
 NU Grade 24
 Nathan Lavery Dave Booska
 Nathan Lavallee
 Collection System Drinking Water
 Wastewater Production Manager
 Maintenance
 Treatment Manager NU Grade 22
 Manager Maja Kazimieruk
 NU Grade 22
 NU Grade 20 Utility Billing and
 Martin Lee Seth Kuchenbecker VACANT
 Customer Care
 Engineering Stormwater Program Water Distribution
 NU Grade 20
 Manager Manager Field Manager
  Cale Whitcomb Ian Sasso NU Grade 23 NU Grade 21 NU Grade 20 David Codling
 John Malcovsky Laurie Lavallee
 Senior Plant Steve Groelinger Senior Meter Working
 Senior Plant Brian Blow Sr. Financial and
 Operator Senior Plant Collection System Richard Benjamin Foreman Administrative
 Mechanic- Senior Plant
 Grade 19 Operator Operator Plant Operator Grade 16 Analyst
 Wastewater Mechanic-Water
 Grade 19 Grade 17 Grade 17 NU Grade 19
 Grade 19 Grade 19 VACANT Christina Nichols
 Amelia McClure Meter to Cash Customer Care
  Hannah Yates Emily Piersak Ashley Walenty
Plant Operator I/II
 Nate Godfrey Terry E Goodrich
 Water Resources Public Works
 Stormwater Field Trevor Bosman James Berlinghoff Kiley Southwell Analyst I/II Associate Accounting and
 Larry Hammond Collection System Lead Pump Station Gary Hayden Specialist Meter Field Grade 16/17 Grade 14
 Grade 17/18 Operator I/II Operator Plant Mechanic
 Peter Arnold
 Plant Mechanic
 Robert Barclay Infrastructure Asset Engineer - Water
 Grade 18
 Distribution Distribution Working
 Technician
 Admin
 Plant Operator I/II Plant Operator Manager Resources Working Foreperson Foreperson
 Grade 17/18 Grade 15/16 Grade 18 Grade 17 Grade 17 Grade 17 NU Grade 20 NU Grade 21 Grade 17 Grade 17 Grade 15

 Chris Harinsky
 Stormwater Stephanie Shohet Maghon Lumon
  Robert Knaus VACANT Meter to Cash Customer Care
Plant Operator I/II Collection System Pump Station Ryan Buckley Mary Bourque VACANT Bobby Byrne Analyst I/II Associate
 Robert Watt Tyler Dixon
 Grade 17/18 Travis Millette Operator I/II Operator (soon to be Wyatt Shaw Bruce Campbell Public Works Distribution Field Distribution Field Grade 16/17 Grade 14
 Water Resources GIS Meter Field
 Plant Operator I/II Grade 15/16 Grade 17 VACANT) Plant Mechanic Plant Operator Engineer - Water Technician Technician Technician
 Grade 17 Grade 17 & Field Specialist
 Grade 17/18 Plant Mechanic Resources Grade 15 Grade 15 Grade 15
 Grade 18
 Grade 17 NU Grade 21
 Emma Rosenau Collection System Utility Billing and Customer Care
 Wastewater Plant Jay-r Phillips VACANT
Plant Operator I/II North, East Plants Maintenance Justin Vaughn Monika Ingalls
 Grade 17/18 Mechanics Plant Mechanic
 Colin DeBernardo
 Willie Glen Public Works Distribution Field Distribution Field Meter Field
 Plant Operator Technician Technician
 Grade 17 Grade 17
 Utilities Inspector Engineer - Water
 Grade 15 Grade 15 Services
 Grade 19 Resources
 Alec Eichrodt VACANT NU Grade 21
 Plant Operator I/II Operator/ Igor Melnik Robert McKitty
 Grade 17/18 Mechanic Assistant Tyler Booska
 Distribution Field Distribution Field
 Grade 15/16 Plant Operator Engineering and Asset Technician Technician
 Grade 17
 Management Grade 15 Grade 15
 see excerpts on following pages
Main Plant and
 Drinking Water Production and Christopher Brault
  Biosolids Kobe Mazza
 Storage Distribution Field Distribution Field
 Operators Technician Technician
 Grade 15 Grade 15

 Water Distribution Field Services




 WORKGROUP FUNCTION KEY
 Wastewater and One Water
 Stormwater Wastewater Drinking Water (Drinking Water, Stormwater Billing
 Collections Customer Care
 Wastewater, Finance
 Stormwater)




 Page 355 of 434
Current Workgroup Org Chart (Annotated)




 Page 356 of 434
Proposed Workgroup Org Chart (Annotated)




 Page 357 of 434
 Attachment B
Water Meter Field Technician In Training
Page 1 of 5


 City of Burlington
 Job Description
Position Title: Water Meter Field Technician In Training
Department: Department of Public Works
Reports to: Metering Operations Supervisor/Director of Finance and Administration
Pay Grade: 14 Job Code: TBD
Exempt/Non-Exempt: Non-Exempt Union: AFSCME
Remote Work Rating Tier: 1

General Purpose: The Water Meter Field Technician In Training is responsible for learning
methods and procedures to perform all field based meter management functions to ensure
accurate billing of residential and commercial accounts. This includes developing the skills and
knowledge necessary to successfully execute meter reading, meter installation, maintenance and
repair, and interior service line assessment and modifications. This position travels to customer
locations and acts as direct liaison between Water Resources and residents regarding water
metering systems, and is responsible for providing courteous and accurate service in an effort to
create an exceptional customer experience. In addition, this position assists with locating and
marking underground water utility infrastructure.

Essential Job Functions: (This section outlines the fundamental job functions that must be
performed in this position. The “Qualifications/Basic Job Requirements” and the “Physical and
Mental/Reasoning Requirements and Work Environment” state the underlying requirements that
an employee must meet in order to perform these essential functions. In accordance with the
Americans with Disabilities Act, reasonable accommodations may be made to qualified
individuals with disabilities to perform the essential functions of the position.)

Meter Reading Functions
  Learns to obtain readings for all water meters according to predetermined schedule.
  Assists with utilizing both Automated Meter Reading (AMR) and Advanced Metering
 Infrastructure (AMI) data collectors including fixed network gateways, vehicle mounted
 mobile unit, handheld RF device and/or belt clip transceiver.
  Assists with analyzing meter reading routes to achieve optimization for data collection.
  Assists with performing meter reading verifications related to exception reporting or
 property transfers.
  Assists with obtaining and sending data logs to Customer Care & Billing upon request.

Installation, Maintenance & Repair Functions
  Receives daily work schedule from supervisor, prepares vehicle with required equipment,
 tools, materials & supplies as needed, completes tasks according to schedule.
  Learns and performs maintenance, replacement and repairs on residential and commercial
 water meters 1” or smaller according to departmental policy and American Water Works
 Association (AWWA) standards.
  Assists with installations, maintenance, replacement and repairs on residential and
 commercial water meters 1.5” or larger according to departmental policy and AWWA
 standards.


 Page 358 of 434
Water Meter Field Technician In Training
Page 2 of 5

  Connects meter interface units (endpoints) to meter registers according to wire color and
 ensures they are activated.
  Assists with gate and ball valve replacements on all service lines material types including
 ductile iron, galvanized, copper and plastic.
  Observes how to alter incoming water services to accommodate manifold for approved
 irrigation or secondary meters according to departmental policy and AWWA standards.
  Learns and performs water off and on at curb stop for both domestic and fire services as
 requested.
  Learns how to remove water meters 1” or smaller and performs removals as requested.
  Assists with removing water meters 1.5” or larger as requested.
  Learns methods and procedures for inspecting area upstream and downstream of the
 water meter for unusual configurations, defects, leaks, suspicious conditions or violations
 of departmental policy including unauthorized connections.
  Learns how to test water meters according to AWWA standards.
  Disassembles water meters for proper disposal.
  Assists with installing water meters on hydrants for dust abatement or construction
 according to departmental policy.
  Learns how to document meter and endpoint installations and/or replacements accurately
 and completely.
  Learns how to complete electronic order forms for all billable work accurately and
 completely.

Customer Service & Troubleshooting Functions
  Assists with completing daily customer visits according to schedule for meter installation,
 replacements, abnormal consumption readings, noisy meters, low water pressure or other
 meter and service functionality concerns.
  Explains the operation and measurement elements of meters to customer while in the
 field and reports any questions that require additional follow up to Customer Care.
  Evaluates valves and service line material during appointments and recommends
 replacement in accordance with departmental policy.
  Delivers service termination notices and assists with performing disconnections and
 restorations as requested by Customer Care Associates in accordance with City
 Ordinance.
  Notifies Customer Care Associates and supervisor about any missing curb boxes or those
 requiring extensive excavation encountered during service terminations.
  Maintains a high level of professionalism and works to establish a positive rapport with
 each customer when communicating by phone, email or in person.

Utility Locating Functions
  Assists with completing all regular and emergency Dig Safe ticket requests within
 required deadlines according to State Law.
  Learns how to use a variety of technology including Electromagnetic, Magnetic and
 Dowsing to locate water mains, services, and valves.
  Becomes familiar with using Geographical Information Systems (GIS), paper and
 digitized maps to confirm locations as needed.
  Once trained, performs simple utility locates without assistance and marks locations with
 spray paint, flags and other materials as needed. Performs emergency digsafe functions
 with guidance.


 Page 359 of 434
Water Meter Field Technician In Training
Page 3 of 5

  Collects GPS coordinates to ensure accurate mapping.
  Performs light excavation with shovel or metal probe to expose buried curb boxes.
  Notifies ticket originator when marks do not have a high degree of certainty, and
 recommends hand excavation for those areas.
  Determines efficient travel route to and from each locate.

General Functions
  Responsible for providing on call response to emergencies for suspected water leaks,
 main breaks, building fires, water leaks upstream of the meter, frozen meters, or service
 restoration for non-payment as directed by on call schedule. Access and clean out curb
 boxes and gate valve boxes for system isolation as necessary.
  Maintains assigned vehicle and equipment in proper working order.
  Ability to work independently in the absence of onsite supervision while performing
 essential duties.
  Complies with all departmental safety policies, protocols and procedures and OSHA
 regulations, including but not limited to ensuring a safe work area, wearing appropriate
 Personal Protective Equipment, and stopping work if there is any question of safety.
  Attends safety and professional development trainings as required.
  Plows City streets and sidewalks with the street division in accordance with the
 provisions of the Union contract.
  Provides on-call coverage as assigned including nights, weekends and holidays once
 deemed proficient in on-call duties.
  May be required to assist the Distribution Field Crew with routine distribution work as
 necessary as assigned.

Non-Essential Job Functions:
  Performs other duties as required.

Qualifications/Basic Job Requirements:
   High School Diploma or equivalent required.
   One (1) year previous experience in metering, plumbing, underground water or other
 underground construction is preferred.
   Ability to obtain Vermont State Operator Classification, Class D certification within one
 (1) year of date of hire is required.
   Possession of a Commercial Driver’s License Class B at time of application is preferred.
 Candidates without a CDL B are required to obtain it within one (1) year of date of hire.
   Ability to be proficient in the maintenance, replacement and repair of residential meters
 up to 1” within 6 months required.
   Ability to be proficient with on-call duties within 9 months.
   Working knowledge of domestic plumbing, water meters and water distribution systems
 is preferred.
   Knowledge about and ability to operate power and hand tools related to metering and
 water distribution preferred.
   Training in construction equipment and tool use and their related safety practices
 preferred.
   Ability to learn, understand and explain basic technical/engineering concepts related to
 water meter technology, repair and replacement and water distribution system asset
 location, principles of water pressure and hydraulics.


 Page 360 of 434
 Water Meter Field Technician In Training
 Page 4 of 5

  Ability to learn how to read and understand blue prints to ensure proper installation of
 meters and to identify and locate water shut offs and lines.
 
  Ability to use computers, smart phones, iPads, email and the internet effectively is
 required.
  Ability to respond to emergencies in a calm, professional manner.
  Ability to lift up to 60 pounds chest high, frequency 2-3 times daily on average.
  Ability to complete work projects in a timely manner to avoid extensive interruption of
 service for water users.
  Ability to learn how to safely operate vacuum unit, blow wand, dump truck, sidewalk
 plows, Power Tools, Manual Hand Tools, Mechanical Hand tools, and other related
 equipment
  Ability to climb ladders in and out of trench excavations.
  Ability to work in confined spaces and in moving traffic areas required.
  Ability to work in all weather conditions required.
  Ability to work after-hours, nights, weekends and on call as required.
  Ability to operate wheeled and tracked snow plow equipment on City streets and
 sidewalks to plow, remove snow and ice, salt and sand.
  Flexible team player that takes direction well, is safety conscious, customer-oriented, and
 willing and able to learn to operate all equipment and perform all tasks as assigned
 required
  Ability to create and maintain an environment that appropriately embraces the 6
 operating principles; Customer Service, Fiscal Responsibility, Good Labor Relations,
 Employee Empowerment, Cooperation and Constant Improvement.
  Ability to work effectively and in a professional manner with crew members and leaders,
 other divisions and the general public.
  Ability to learn and maintain VOSHA safety rules and regulations as they pertain to the
 Department of Public Works.
  Ability to actively support City diversity, equity, and cultural competency efforts within
 stated job responsibilities and work effectively across diverse cultures and constituencies.
  Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing
 trainings and professional development.
  Regular and timely attendance is necessary and is essential to meeting the expectations of
 the job functions.
  Ability to understand and comply with City standards, safety rules and personnel policies
 and Chapter 31 of the City ordinance.


 Physical & Mental/Reasoning Requirements; Work Environment:
 These are the physical and mental/reasoning requirements of the position as it is typically
 performed. Inability to meet one or more of these physical or mental/reasoning requirements
 will not automatically disqualify a candidate or employee from the position

x seeing x ability to move distances within warehouses and offices
x color perception (red, green, x lifting (specify 60 pounds)
 amber)
x hearing/listening x carrying (specify 60 pounds)
x clear speech x climbing


 Page 361 of 434
 Water Meter Field Technician In Training
 Page 5 of 5

x touching x driving
x dexterity x hand x finger x ability to mount and dismount forklift
x reading – basic x pushing/pulling
 reading – complex x shift work
x math skills – basic x moving objects
 math skills – complex x pressurized equipment
x writing – basic x extreme heat
 writing – complex x extreme cold
x analysis/comprehension x high places
x judgment/decision making x noise
x clerical x fumes/odors
x inside x dirt/dust
x outside x hazardous materials
x works alone x electrical equipment
x works with others x mechanical equipment
x face-to-face contact
x verbal contact w/others

 Supervision:

 Directly Supervises: ___0__ Indirectly Supervises: __0___

 Disclaimer:
 The above statements are intended to describe the general nature and level of work being
 performed by employees to this classification. They are not intended to be construed as an
 exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.

 Approvals:

 Department Head: _____________________________ Date: __________

 Human Resources: _____________________________ Date: __________

 Created/Tiered April 2026.




 Page 362 of 434
Water Meter Field Technician I
Page 1 of 6


 City of Burlington
 Job Description
Position Title: Water Meter Field Technician I
Department: Department of Public Works
Reports to: Metering Operations Lead/Director of Finance and Administration
Pay Grade: 15 Job Code: 428
Exempt/Non-Exempt: Non-Exempt Union: AFSCME
Remote Work Rating Tier: 1

General Purpose: The Water Meter Field Technician I is responsible for executing all field
based meter management functions to ensure accurate billing of residential and commercial
accounts. This includes meter reading, meter installation, maintenance and repair, and interior
service line assessment and modifications. This position travels to customer locations and acts
as direct liaison between Water Resources and residents regarding water metering systems, and
is responsible for providing courteous and accurate service in an effort to create an exceptional
customer experience. In addition, this position is responsible for locating and marking
underground water utility infrastructure.

Essential Job Functions: (This section outlines the fundamental job functions that must be
performed in this position. The “Qualifications/Basic Job Requirements” and the “Physical and
Mental/Reasoning Requirements and Work Environment” state the underlying requirements that
an employee must meet in order to perform these essential functions. In accordance with the
Americans with Disabilities Act, reasonable accommodations may be made to qualified
individuals with disabilities to perform the essential functions of the position.)

Meter Reading Functions
  Obtains readings for all water meters according to predetermined schedule.
  Utilizes both Automated Meter Reading (AMR) and Advanced Metering Infrastructure
 (AMI) data collectors including fixed network gateways, vehicle mounted mobile unit,
 handheld RF device and/or belt clip transceiver.
  Analyzes meter reading routes to achieve optimization for data collection.
  Completes file imports and exports in the Meter Data Management System (MDMS) and
 notifies supervisor of any irregularities.
  Reviews meter reading exception reports from MDMS for transmission failures and
 enters the appropriate failure codes.
  Responsible for performing meter reading verifications related to exception reporting or
 property transfers.
  Responsible for obtaining and sending data logs to Customer Care & Billing upon
 request.

Installation, Maintenance & Repair Functions
  Receives daily work schedule from supervisor, prepares vehicle with required equipment,
 tools, materials & supplies as needed, completes tasks according to schedule.
  Performs new installations, maintenance, replacements and repairs on residential and



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Water Meter Field Technician I
Page 2 of 6

 commercial water meters 1” or smaller according to departmental policy and American
 Water Works Association (AWWA) standards.
  Performs installation, maintenance, replacement and repairs on residential and
 commercial water meters 1.5” or larger according to departmental policy and AWWA
 standards with assistance as needed.
  Connects meter interface units (endpoints) to meter registers according to wire color and
 ensures they are activated.
  Performs gate and ball valve replacements on all service lines material types including
 ductile iron, galvanized, copper and plastic.
  Assists with altering incoming water services to accommodate manifold for approved
 irrigation or secondary meters according to departmental policy and AWWA standards.
  Turns water off and on at curb stop for both domestic and fire services as requested.
  Removes water meters of all sizes as requested.
  Inspects area upstream and downstream of the water meter for unusual configurations,
 defects, leaks, suspicious conditions or violations of departmental policy including
 unauthorized connections and reports observations to supervisor.
  Responsible for testing of all water meters according to AWWA standards.
  Disassembles water meters for proper disposal.
  Installs water meters on hydrants for dust abatement or construction according to
 departmental policy.
  Completes electronic assessment forms for all meter and endpoint installations and/or
 replacements accurately and completely.
  Completes electronic order forms for all billable work accurately and completely.

Customer Service & Troubleshooting Functions
  Completes daily customer visits according to schedule for meter installation,
 replacements, abnormal consumption readings, noisy meters, low water pressure or other
 meter and service functionality concerns.
  Explains the operation and measurement elements of meters to customer while in the
 field, and reports any questions that require additional follow up to Customer Care.
  Evaluates valves and service line material during appointments and recommends
 replacement in accordance with departmental policy.
  Delivers service termination notices and performs disconnections and restorations as
 requested by Customer Care Associates in accordance with City Ordinance.
  Notifies Customer Care Associates and supervisor about any missing curb boxes or those
 requiring extensive excavation encountered during service terminations.
  Maintains a high level of professionalism and works to establish a positive rapport with
 each customer when communicating by phone, email or in person.

Utility Locating Functions
  Completes all regular and emergency Dig Safe ticket requests within required deadlines
 according to State Law.
  Locates water mains, services and valves using Magnetic and Dowsing technology
 without assistance.
  Locates water mains, services and valves using Electromagnetic (EM) technology with
 assistance as needed.
  Uses Geographical Information Systems (GIS), paper and digitized maps to confirm



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Water Meter Field Technician I
Page 3 of 6

 locations as needed.
  Identifies and marks locations with spray paint, flags and other materials as needed.
  Collects GPS coordinates to ensure accurate mapping and notifies supervisor of any
 discrepancies with existing data.
  Performs light excavation with shovel or metal probe to expose buried curb boxes.
  Notifies ticket originator when marks do not have a high degree of certainty, and
 recommends hand excavation for those areas.
  Determines efficient travel route to and from each locate.

General Functions
  Responsible for providing on call response to emergencies for suspected water leaks,
 main breaks, building fires, water leaks upstream of the meter, frozen meters, or service
 restoration for non-payment as directed by on call schedule. Access and clean out curb
 boxes and gate valve boxes for system isolation as necessary.
  Reviews and coordinates collection of asset information for the various categories of
 infrastructure through the use of applicable technology.
  Maintains assigned vehicle and equipment in proper working order.
  Ability to work independently in the absence of onsite supervision while performing
 essential duties.
  Complies with all departmental safety policies, protocols and procedures and OSHA
 regulations, including but not limited to ensuring a safe work area, wearing appropriate
 Personal Protective Equipment, and stopping work if there is any question of safety.
  Attend safety and professional development trainings as required.
  Represents Water Resources at community events to promote departmental initiatives and
 programs.
  Plows City streets and sidewalks with the street division in accordance with the
 provisions of the Union contract.
  Provides on-call coverage as assigned including nights, weekends and holidays.
  May be required to assist the Distribution Field Crew with routine distribution work as
 necessary and assigned by Metering Operations Supervisor.
  Provides guidance to and assists with training of Meter Technician In Training as
 assigned.

Non-Essential Job Functions:
  Performs other duties as required.

Qualifications/Basic Job Requirements:
   High School Diploma or equivalent required.
   One (1) year previous experience in metering, plumbing, underground water or other
 underground construction required.
   Vermont State Operator Classification, Class D or equivalent required.
   Commercial Driver’s License Class B required.
   Proficiency with underground locating equipment is required and demonstrated by
 completion of supervisor approved utility locating training.
   Demonstrated ability to learn, understand and explain intermediate technical/engineering
 concepts as related to water meter technology and installation is required.
   Demonstrated ability to learn, understand and explain the water distribution system,



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Water Meter Field Technician I
Page 4 of 6

 connectors, including but not limited to locating underground service lines such as gas
 and power supply, principles of water pressure and hydraulic engineering is required.
  Ability to read and understand blue prints to identify and locate water shut-offs, and
 water lines required.
  Ability to use computers, smart phones, iPads, email and the internet effectively is
 required.
  Knowledge about and ability to operate power and hand tools related to metering and
 water distribution required.
  Training in construction equipment and tool use and their related safety practices
 required.
  Ability to determine and demonstrate appropriate methods, procedures and techniques for
 tasks assigned.
  Ability to respond to emergencies in a calm, professional manner.
  Ability to lift up to 60 pounds chest high, frequency 2-3 times daily on average.
  Ability to complete work projects in a timely manner to avoid extensive interruption of
 service for water users.
  Ability to safely operate vacuum unit, blow wand, dump truck, , sidewalk plows, Power
 Tools, Manual Hand Tools ,Mechanical Hand tools, and other related equipment
  Ability to climb ladders in and out of trench excavations.
  Ability to work in confined spaces and in moving traffic areas required.
  Ability to work in all weather conditions required.
  Ability to work after-hours, nights, weekends and on call as required.
  Ability to operate wheeled and tracked snow plow equipment on City streets and
 sidewalks to plow, remove snow and ice, salt and sand.
  Flexible team player that takes direction well, is safety conscious, customer-oriented, and
 willing and able to learn to operate all equipment and perform all tasks as assigned
 required
  Ability to create and maintain an environment that appropriately embraces the 6
 operating principles; Customer Service, Fiscal Responsibility, Good Labor Relations,
 Employee Empowerment, Cooperation and Constant Improvement.
  Ability to work effectively and in a professional manner with crew members and leaders,
 other divisions and the general public.
  Ability to learn and maintain VOSHA safety rules and regulations as they pertain to the
 Department of Public Works.
  Ability to actively support City diversity, equity, and cultural competency efforts within
 stated job responsibilities and work effectively across diverse cultures and constituencies.
  Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing
 trainings and professional development.
  Regular and timely attendance is necessary and is essential to meeting the expectations of
 the job functions.
  Ability to understand and comply with City standards, safety rules and personnel policies
 and Chapter 31 of the City ordinance.




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 Water Meter Field Technician I
 Page 5 of 6



 Physical & Mental/Reasoning Requirements; Work Environment:
 These are the physical and mental/reasoning requirements of the position as it is typically
 performed. Inability to meet one or more of these physical or mental/reasoning requirements
 will not automatically disqualify a candidate or employee from the position

x seeing x ability to move distances within warehouses and offices
x color perception (red, green, x lifting (specify 60 pounds)
 amber)
x hearing/listening x carrying (specify 60 pounds)
x clear speech x climbing
x touching x driving
x dexterity x hand x finger x ability to mount and dismount forklift
x reading – basic x pushing/pulling
 reading – complex x shift work
x math skills – basic x moving objects
 math skills – complex x pressurized equipment
x writing – basic x extreme heat
 writing – complex x extreme cold
x analysis/comprehension x high places
x judgment/decision making x noise
x clerical x fumes/odors
x inside x dirt/dust
x outside x hazardous materials
x works alone x electrical equipment
x works with others x mechanical equipment
x face-to-face contact
x verbal contact w/others

 Supervision:

 Directly Supervises: ___0__ Indirectly Supervises: __0___

 Disclaimer:
 The above statements are intended to describe the general nature and level of work being
 performed by employees to this classification. They are not intended to be construed as an
 exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.

 Approvals:

 Department Head: _____________________________ Date: __________

 Human Resources: _____________________________ Date: __________

 This position description is provided to AFSCME for information only. The City has no obligation to negotiate with
 AFSCME regarding changes in position descriptions. The City’s provision of revised position descriptions is in no
 way an admission of any obligation to negotiate or voluntary commitment to negotiate changes in position
 descriptions.




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Water Meter Field Technician I
Page 6 of 6

Created October 2015. Revised March 2019. Tiered April 2026.




 Page 368 of 434
Water Meter Field Technician II
Page 1 of 6


 City of Burlington
 Job Description
Position Title: Water Meter Field Technician II
Department: Department of Public Works
Reports to: Metering Operations Lead/Director of Finance and Administration
Pay Grade: 16 Job Code: TBD
Exempt/Non-Exempt: Non-Exempt Union: AFSCME
Remote Work Rating Tier: 1

General Purpose: The Water Meter Field Technician II is responsible for advanced execution of
all field based meter management functions to ensure accurate billing of residential and
commercial accounts. This includes meter reading, meter installation, maintenance and repair,
and interior service line assessment and modifications and advanced meter troubleshooting. This
position travels to customer locations and acts as direct liaison between Water Resources and
residents regarding water metering systems, and is responsible for providing courteous and
accurate service in an effort to create an exceptional customer experience. In addition, this
position is responsible for advanced locating and marking underground water utility
infrastructure.

Essential Job Functions: (This section outlines the fundamental job functions that must be
performed in this position. The “Qualifications/Basic Job Requirements” and the “Physical and
Mental/Reasoning Requirements and Work Environment” state the underlying requirements that
an employee must meet in order to perform these essential functions. In accordance with the
Americans with Disabilities Act, reasonable accommodations may be made to qualified
individuals with disabilities to perform the essential functions of the position.)

Meter Reading Functions
  Obtains readings for all water meters according to predetermined schedule.
  Utilizes both Automated Meter Reading (AMR) and Advanced Metering Infrastructure
 (AMI) data collectors including fixed network gateways, vehicle mounted mobile unit,
 handheld RF device and/or belt clip transceiver.
  Analyzes meter reading routes to achieve optimization for data collection.
  Completes file imports and exports in the Meter Data Management System (MDMS) and
 notifies supervisor of any irregularities.
  Reviews meter reading exception reports from MDMS for transmission failures and
 enters the appropriate failure codes.
  Responsible for performing meter reading verifications related to exception reporting or
 property transfers.
  Responsible for obtaining and sending data logs to Customer Care & Billing upon
 request.

Installation, Maintenance & Repair Functions
  Receives daily work schedule from supervisor, prepares vehicle with required equipment,
 tools, materials & supplies as needed and completes tasks according to schedule.



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Water Meter Field Technician II
Page 2 of 6

  Performs new installations, maintenance, replacements and repairs on residential and
 commercial water meters of all sizes and complexities according to departmental policy
 and American Water Works Association (AWWA) standards.
  Connects meter interface units (endpoints) to meter registers according to wire color and
 ensures they are activated.
  Performs gate and ball valve replacements on all service lines material types including
 ductile iron, galvanized, copper and plastic.
  Responsible for altering incoming water services to accommodate manifold for approved
 irrigation or secondary meters according to departmental policy and AWWA standards.
  Turns water off and on at curb stop for both domestic and fire services as requested.
  Removes water meters of all sizes as requested.
  Inspects area upstream and downstream of the water meter for unusual configurations,
 defects, leaks, suspicious conditions or violations of departmental policy including
 unauthorized connections. Identifies the necessary corrections, leads meter related
 resolutions and follows up with other City departments as needed.
  Responsible for testing of all water meters according to AWWA standards.
  Disassembles water meters for proper disposal.
  Installs water meters on hydrants for dust abatement or construction according to
 departmental policy.
  Completes electronic assessment forms for all meter and endpoint installations and/or
 replacements accurately and completely.
  Completes electronic order forms for all billable work accurately and completely.
  Participates in the technical review of engineering and mechanical plans related to new or
 changing meter connections.

Customer Service & Troubleshooting Functions
  Completes daily customer visits according to schedule for meter installation,
 replacements, abnormal consumption readings, noisy meters, low water pressure or other
 meter and service functionality concerns.
  Explains the operation and measurement elements of meters to customer while in the
 field, and reports any questions that require additional follow up to Customer Care.
  Evaluates valves and service line material during appointments and recommends
 replacement in accordance with departmental policy.
  Delivers service termination notices and performs disconnections and restorations as
 requested by Customer Care Associates in accordance with City Ordinance.
  Notifies Customer Care Associates and supervisor about any missing curb boxes or those
 requiring extensive excavation encountered during service terminations.
  Maintains a high level of professionalism and works to establish a positive rapport with
 each customer when communicating by phone, email or in person.

Utility Locating Functions
  Completes all regular and emergency Dig Safe ticket requests within required deadlines
 according to State Law.
  Locates water mains, services and valves using Electromagnetic, Magnetic and Dowsing
 technologies without assistance.
  Uses Geographical Information Systems (GIS), paper and digitized maps to confirm
 locations as needed.



 Page 370 of 434
Water Meter Field Technician II
Page 3 of 6

  Identifies and marks locations with spray paint, flags and other materials as needed.
  Collects GPS coordinates to ensure accurate mapping and assists supervisor in resolving
 any discrepancies with the GIS & Field Specialist.
  Performs light excavation with shovel or metal probe to expose buried curb boxes.
  Notifies ticket originator when marks do not have a high degree of certainty, and
 recommends hand excavation for those areas.
  Determines efficient travel route to and from each locate.

General Functions
  Responsible for providing on call response to emergencies for suspected water leaks,
 main breaks, building fires, water leaks upstream of the meter, frozen meters, or service
 restoration for non-payment as directed by on call schedule. Access and clean out curb
 boxes and gate valve boxes for system isolation as necessary.
  Reviews and coordinates collection of asset information for the various categories of
 infrastructure through the use of applicable technology.
  Maintains assigned vehicle and equipment in proper working order.
  Ability to work independently in the absence of onsite supervision while performing
 essential duties.
  Complies with all departmental safety policies, protocols and procedures and OSHA
 regulations, including but not limited to ensuring a safe work area, wearing appropriate
 Personal Protective Equipment, and stopping work if there is any question of safety.
  Attends leadership, technical or other professional training to support performance of
 duties as recommended by management.
  Attends safety and professional development trainings as required.
  Represents Water Resources at community events to promote departmental initiatives and
 programs.
  Plows City streets and sidewalks with the street division in accordance with the
 provisions of the Union contract.
  Provides on-call coverage as assigned including nights, weekends and holidays.
  May be required to assist the Distribution Field Crew with routine distribution work as
 necessary as assigned.
  Provides guidance to and assists with training of Meter Technician In Training and Meter
 Technician I as assigned.
  Serves as team lead in absence of supervisor.

Non-Essential Job Functions:
  Performs other duties as required.

Qualifications/Basic Job Requirements:
   High School Diploma or equivalent required.
   Minimum of three (3) years previous experience in water meter reading, installation and
 maintenance required.
   Vermont State Operator Classification, Class D or equivalent required.
   Commercial Driver’s License Class B required.
   Documented completion of sixteen (16) hours of meter focused training as approved by
 management required.
   Minimum of three (3) years previous experience with underground locating and a



 Page 371 of 434
Water Meter Field Technician II
Page 4 of 6

 minimum of one (1) year experience with advanced and complex underground locating is
 required.
  Documented completion of a management approved course in underground location
 required.
  Completion of OSHA 10 required.
  Documented proficiency with the customer information system and meter data
 management system software as it relates to the review of meter performance and
 investigation of meter to cash anomalies.
  Documented knowledge of AMI meter technology required.
  Demonstrated ability to learn, understand and explain advanced technical/engineering
 concepts as related to water meter technology and installation is required.
  Demonstrated ability to learn, understand and explain the water distribution system,
 connectors, including but not limited to locating underground service lines such as gas
 and power supply, principles of water pressure and hydraulic engineering is required.
  Ability to read and understand blue prints to identify and locate water shut-offs, and
 water lines required.
  Ability to use computers, smart phones, iPads, email and the internet effectively is
 required.
  Knowledge about and ability to operate power and hand tools related to metering and
 water distribution required.
  Training in construction equipment and tool use and their related safety practices
 required.
  Ability to determine and demonstrate appropriate methods, procedures and techniques for
 tasks assigned.
  Ability to respond to emergencies in a calm, professional manner.
  Ability to lift up to 60 pounds chest high, frequency 2-3 times daily on average.
  Ability to complete work projects in a timely manner to avoid extensive interruption of
 service for water users.
  Ability to safely operate vacuum unit, blow wand, dump truck, sidewalk plows, Power
 Tools, Manual Hand Tools, Mechanical Hand Tools, and other related equipment
  Ability to climb ladders in and out of trench excavations.
  Ability to work in confined spaces and in moving traffic areas required.
  Ability to work in all weather conditions required.
  Ability to work after-hours, nights, weekends and on call as required.
  Ability to operate wheeled and tracked snow plow equipment on City streets and
 sidewalks to plow, remove snow and ice, salt and sand.
  Flexible team player that takes direction well, is safety conscious, customer-oriented, and
 willing and able to learn to operate all equipment and perform all tasks as assigned
 required
  Ability to create and maintain an environment that appropriately embraces the 6
 operating principles; Customer Service, Fiscal Responsibility, Good Labor Relations,
 Employee Empowerment, Cooperation and Constant Improvement.
  Ability to work effectively and in a professional manner with crew members and leaders,
 other divisions and the general public.
  Ability to learn and maintain VOSHA safety rules and regulations as they pertain to the
 Department of Public Works.




 Page 372 of 434
 Water Meter Field Technician II
 Page 5 of 6

  Ability to actively support City diversity, equity, and cultural competency efforts within
 stated job responsibilities and work effectively across diverse cultures and constituencies.
  Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing
 trainings and professional development.
  Regular and timely attendance is necessary and is essential to meeting the expectations of
 the job functions.
  Ability to understand and comply with City standards, safety rules and personnel policies
 and Chapter 31 of the City ordinance.

 Physical & Mental/Reasoning Requirements; Work Environment:
 These are the physical and mental/reasoning requirements of the position as it is typically
 performed. Inability to meet one or more of these physical or mental/reasoning requirements
 will not automatically disqualify a candidate or employee from the position

x seeing x ability to move distances within warehouses and offices
x color perception (red, green, x lifting (specify 60 pounds)
 amber)
x hearing/listening x carrying (specify 60 pounds)
x clear speech x climbing
x touching x driving
x dexterity x hand x finger x ability to mount and dismount forklift
x reading – basic x pushing/pulling
 reading – complex x shift work
x math skills – basic x moving objects
 math skills – complex x pressurized equipment
x writing – basic x extreme heat
 writing – complex x extreme cold
x analysis/comprehension x high places
x judgment/decision making x noise
x clerical x fumes/odors
x inside x dirt/dust
x outside x hazardous materials
x works alone x electrical equipment
x works with others x mechanical equipment
x face-to-face contact
x verbal contact w/others

 Supervision:

 Directly Supervises: ___0__ Indirectly Supervises: __0___

 Disclaimer:
 The above statements are intended to describe the general nature and level of work being
 performed by employees to this classification. They are not intended to be construed as an
 exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.

 Approvals:




 Page 373 of 434
Water Meter Field Technician II
Page 6 of 6

 Department Head: _____________________________ Date: __________

 Human Resources: _____________________________ Date: __________

Created/Tiered April 2026.




 Page 374 of 434
Metering Operations Lead
Page 1 of 6
 City of Burlington
 Job Description
Position Title: Metering Operations Lead
Department: Department of Public Works
Reports to: Director of Finance & Administration
Pay Grade: 19 Job Code: TBD
Exempt/Non-Exempt: Non-Exempt Union: AFSCME
Remote Work Rating Tier: 1


General Purpose: The Metering Operations Supervisor is responsible for providing leadership,
direction and technical expertise to the Meter Technicians and oversees all field based meter
management functions to ensure accurate billing of residential and commercial accounts. This
position ensures all new and changing meter connections are compliant with Chapter 26 and 31
of the Burlington Code of Ordinances, and meet the design standards for meter location,
installation and access according to departmental and AWWA regulations. In addition, this
position conducts specialty business operations for the meter to cash process using multiple
software systems including Meter Data Management System (MDMS) and Customer
Information System (CIS) to identify and investigate problematic meters and service
connections. The Metering workgroup also performs underground utility marking for the public
drinking water infrastructure as part of the Dig Safe program.

Essential Job Functions: (This section outlines the fundamental job functions that must be
performed in this position. The “Qualifications/Basic Job Requirements” and the “Physical and
Mental/Reasoning Requirements and Work Environment” state the underlying requirements that
an employee must meet in order to perform these essential functions. In accordance with the
Americans with Disabilities Act, reasonable accommodations may be made to qualified
individuals with disabilities to perform the essential functions of the position.)

Meter Technician Functions
  Performs all essential tasks of the Meter Field Technicians, as needed.

Leadership Functions
  Directly oversees the work of Meter Technician positions. This includes:
 o Planning, scheduling and directing the work of team members
 o Monitoring, documenting and coaching employee performance including, but not
 limited to, job duty proficiency and productivity and compliance with City safety
 requirements.
 o Identifies and schedules relevant training opportunities to enhance workgroup
 performance and fully realize staff potential.
 o Reviews leave requests for alignment with resource needs and weekly payroll for
 completeness and accuracy prior to final approval by management.



 Page 375 of 434
Metering Operations Lead
Page 2 of 6
 o Assists in the hiring process including but not limited to screening, scheduling,
 interviewing and recommending applicants.
 o Schedules employees for on-call or scheduled call ins as necessary.
  Ensures all work is completed accurately, in compliance with departmental standards and
 on time, including but not limited to:
 o Reviews all meter assessments and work orders completed by subordinates and
 ensures they are accurate and complete.
 o Ensures that meter related See Click Fix requests are completed by the due date.
 o Participates in cross referencing all site visits to submitted forms to ensure all
 billable and non-billable work is documented.
 o Reviews Dig Safe tickets for accuracy and completeness.
  Completes required paperwork accurately, including but limited to confined space
 permits, on call rotations, first report of accident and all computer based asset tracking
 application.
  Reviews and coordinates collection of asset information for the various categories of
 infrastructure through the use of applicable technology.
  Evaluates the effectiveness of current meter and meter reading technology and makes
 recommendations for procurement.
  Coordinates with the Director of Finance and Administration and then leads the
 development of updates to the Standard Operating Procedures (SOPs) for Metering
 Services.
  Coordinates with the Director of Finance and Administration and then leads the
 development, implementation and maintenance of a meter replacement program.
  Collaborates with Utility Billing and Customer Care manager to improve the customer
 experience as it relates to meter services including but not limited to appointment
 scheduling methods, appointment reminders and customer surveys.
  Ensures meter, parts and tool asset inventory is appropriate, accurate and reorders as
 needed, including initiating purchase orders as necessary.
  Tracks meter program budget expense performance.
  Ensures meter vehicles are scheduled for and obtain routine maintenance.
  Reports and coordinates repair or replacement of non-functioning curb boxes with
 Distribution Manager.

Meter Compliance & Enforcement Functions
  Provides technical review of engineering and mechanical plans related to new or
 changing meter connections.
  Performs inspections of mechanical rooms to ensure compliance with contract plans,
 specifications, applicable codes and technical standards.
  Completes and maintains records of field observations for project review including areas
 inspected, corrections needed and relevant customer communications.
  Leads the administration of the meter sizing program by:
 o Obtaining the necessary information to size and select water meters;
 o Entering data into the sizing software;
 o Reviewing output and comparing results to normal operating range of meters;
 o Sending recommended meter type, model and size to Director of Finance &



 Page 376 of 434
Metering Operations Lead
Page 3 of 6
 Administration for final approval; and
 o Communicating results to stakeholders and outlining next steps for installation.
  Collaborates with Water Resources Engineers to update and maintain water meter
 standards of design and installation in accordance with municipal, state and federal
 regulations.
  Follows up on reports of unauthorized meter connections, unusual configurations,
 defects, leaks, suspicious conditions and coordinates with Utility Inspector as needed.

Meter to Cash Functions
  Participates in monitoring, troubleshooting, and resolving exceptions related to meter
 communications, billing reads, usage events and exceptions in the MDMS and CIS.
  Assists with the execution, validation, edits and estimations of collected meter data prior
 to billing and takes action to investigate and reconcile any data gaps when necessary.
  Collaborates with the Meter to Cash Analyst to identify problematic meter and service
 connections with billing implications.
  Responsible for leading any needed field investigations to resolve problematic meter and
 service connections, documenting findings and making recommendations for resolution.
  Creates, updates and maintains all web based meter assessment forms and incorporates
 feedback as needed.

General Functions
  Complies with and promotes adherence to all departmental safety policies, protocols and
 procedures and OSHA regulations, including but not limited to ensuring a safe work
 area, wearing appropriate Personal Protective Equipment, and stopping work if there is
 any question of safety.
  Attends leadership, technical or other professional training to support performance of
 duties as recommended by management.
  Acts as “Ambassador” for the City and DPW by carrying out work and interacting with
 co-workers and the public in a respectful, professional manner.
  Represents Water Resources at community events to promote departmental initiatives
 and programs.
  Plows City streets and sidewalks with the Street Division in accordance with the
 provisions of the Union contract.
  Provides on-call coverage as assigned, including after-hours, nights, weekends and
 holidays.

Non-Essential Job Functions:
 Performs other duties as required.

Qualifications/Basic Job Requirements:
   High School diploma or equivalent required.
   Minimum of five (5) years previous experience in water meter reading, installation,
 maintenance required.
   Minimum of three (3) years of supervisory, team lead or foreperson experience required.
   Vermont State Operator Classification, Class D or equivalent required.



 Page 377 of 434
Metering Operations Lead
Page 4 of 6
  Commercial Driver’s License Class B required.
  Minimum of four (4) years previous experience with underground locating and a
 minimum of two (2) years experience with advanced and complex underground locating
 is required.
  Minimum of one (1) year of experience with and documented knowledge of AMI meter
 technology is required.
  Completion of OSHA 30 preferred. Completion within one (1) year of date of hire
 required..
  Completion of eighteen (18) hours of advanced meter related training and eight (8) hours
 of other relevant skills training as approved by management required.
  Completion of a management approved course in underground location required..
  Documented advanced proficiency with the customer information and billing system
 software and proficiency with meter data management systems as it relates to the review
 meter performance and investigate meter to cash anomalies.
  Proficiency in a computer based environment including advanced skills in Microsoft 365
 and ability to use web based interfaces and ARC GIS products required.
  Ability to read and understand blue prints, utility maps and drafting specifications is
 required.
  Excellent written and verbal communication skills, a strong customer service orientation
 and demonstrated team building skills are essential.
  Strong problem solving and decision making skills required.
  Ability to direct work activities of a small work crew and lead by example.
  Ability to train, motivate, monitor the performance of and coach subordinate workers.
  Ability to make independent decisions as well as accurately identify when consultation of
 management is needed.
  Demonstrated ability to learn, understand and teach advanced technical/engineering
 concepts related to meter technology and installation including appropriate AWWA
 standards is required.
  Demonstrated knowledge of the water distribution system, and connections, including but
 not limited to locating underground service lines, principles of water pressure and
 hydraulic engineering is required.
  Demonstrated ability to learn, understand and explain the installation and repair of water
 mains, water main valves, water services, and fire hydrants.
  Knowledge about and ability to operate power and hand tools related to metering and
 water distribution.
  Ability to safely operate vacuum unit, blow wand, dump truck,, sidewalk plows, Power
 Tools, Manual Hand Tools, Mechanical Hand Tools, H and other related equipment.
  Ability to complete work projects in a timely manner to avoid extensive disruption of
 service for water users.
  Ability to operate wheeled and tracked snow plow equipment on City streets and
 sidewalks to plow, remove snow and ice, salt and sand.
  Ability to work outdoors in all weather conditions.
  Physical ability to perform manual labor required for water distribution work.
  Ability to lift up to 60 lbs chest high, frequency 2-3 times daily on average.



 Page 378 of 434
 Metering Operations Lead
 Page 5 of 6
  Ability to work in confined spaces and in moving traffic areas required.
  Ability to work after-hours, nights, weekends and on call as required.
  Flexible team player that takes direction well, is safety conscious, customer oriented, and
 willing and able to learn to operate all equipment and perform all task as assigned.
  Ability to create and maintain an environment that embraces the 6 operating principles;
 Customer Service, Fiscal Responsibility, Good Labor Relations, Employee
 Empowerment, Cooperation and Constant Improvement
  Ability to work effectively and in a professional manner with field service members,
 leaders, other divisions, and the general public.
  Ability to learn and maintain VOSHA safety rules and regulations as they pertain to the
 Department of Public Works.
  Ability to actively support City diversity, equity, and cultural competency efforts within
 stated job responsibilities and work effectively across diverse cultures and constituencies.
 This includes ongoing trainings and professional development.
  Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing
 trainings and professional development.
  Regular and timely attendance is necessary and is essential to meeting the expectations of
 the job functions.
  Ability to understand and comply with City standards, safety rules and personnel policies
 and Chapter 31 of the City ordinance.

 Physical & Mental/Reasoning Requirements; Work Environment:
 These are the physical and mental/reasoning requirements of the position as it is typically
 performed. Inability to meet one or more of these physical or mental/reasoning requirements
 will not automatically disqualify a candidate or employee from the position.

x seeing x ability to move distances within warehouses and offices
x color perception (red, green, x lifting (specify 60 pounds)
 amber)
x hearing/listening x carrying (specify 60 pounds)
x clear speech x climbing
x touching x driving
x dexterity x hand x finger x ability to mount and dismount forklift
x reading – basic x pushing/pulling
x reading – complex x shift work
x math skills – basic x moving objects
x math skills – complex x pressurized equipment
x writing – basic x extreme heat
x writing – complex x extreme cold
x analysis/comprehension x high places
x judgment/decision making x noise
x clerical x fumes/odors
x inside x dirt/dust
x outside x hazardous materials
x works alone x electrical equipment



 Page 379 of 434
 Metering Operations Lead
 Page 6 of 6
x works with others x mechanical equipment
x face-to-face contact
x verbal contact w/others

 Supervision:

 Directly Supervises: __0 Indirectly Supervises: ___3_

 Disclaimer:
 The above statements are intended to describe the general nature and level of work being
 performed by employees to this classification. They are not intended to be construed as an
 exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.

 Approvals:

 Department Head: _____________________________ Date: __________

 Human Resources: _____________________________ Date: __________


 Revised 02/17/2011. Revised March 2016. Revised May 2016. Revised January 2017. Revised
 March 2019.




 Page 380 of 434
Water Meter Working ForemanMetering Operations Lead
Page 1 of 8
 City of Burlington
 Job Description

Position Title: Water Meter Working Foreman Metering Operations Lead
Department: Department of Public Works
Reports to: Customer Care and Finance Manager Director of Finance & Administration
Pay Grade: 16 TBD Job Code: 1168
Exempt/Non-Exempt: Non-Exempt Union: AFSCME
Remote Work Rating Tier: 1


General Purpose: The Metering Operations SupervisorThis position is responsible for providing
leadership, direction and technical expertise to the Meter Technicians meter field service crew
members and oversees coordinating all field based meter management functions to ensure
accurate billing of residential and commercial accounts. This position ensures all new and
changing meter connections are compliant with Chapter 26 and 31 of the Burlington Code of
Ordinances, and meet the design standards for meter location, installation and access according
to departmental and AWWA regulations. In addition, this position conducts specialty business
operations for the meter to cash process using multiple software systems including Meter Data
Management System (MDMS) and Customer Information System (CIS) to identify and
investigate problematic meters and service connections. The Metering workgroup also performs
underground utility marking for the public drinking water infrastructure as part of the Dig Safe
program.This position acts as a direct liaison between Water Resources and Burlington residents
regarding water metering systems.

Essential Job Functions: (This section outlines the fundamental job functions that must be
performed in this position. The “Qualifications/Basic Job Requirements” and the “Physical and
Mental/Reasoning Requirements and Work Environment” state the underlying requirements that
an employee must meet in order to perform these essential functions. In accordance with the
Americans with Disabilities Act, reasonable accommodations may be made to qualified
individuals with disabilities to perform the essential functions of the position.)

Meter Technician Functions

  Performs all essential tasks of the Meter Field Technicians, as needed.
meter reading, verifications
 o all meter related work orders and troubleshooting
 o responding to Dig Safe work orders.
 o Additionally, coordinates addressing any resource needs or resource requests with
 the Distribution Field Crew Manager.
  Maintain a high level of professionalism and work to establish a positive rapport with
 each customer when communicating by phone, email or in person.
Leadership Functions



 Page 381 of 434
Water Meter Working ForemanMetering Operations Lead
Page 2 of 8
  Directly supervisesoversees the work of theMeter Technician positions. This includes:
 o Planning, scheduling and , directing the work of team members. This includes
 o Monitoring, documenting and coaching employee performance including, but not
 limited to, job duty proficiency and productivity and compliance with City safety
 requirements.
 o Identifies and schedules relevant training opportunities to enhance workgroup
 performance and fully realize staff potential.
 o Reviews leave requests for alignment with resource needs and weekly payroll for
 completeness and accuracy prior to final approval by management.
 o Assists in the hiring process including but not limited to screening, scheduling,
 interviewing and recommending applicants.
 o Schedules employees for on-call or scheduled call ins as necessary.
  planning, directing and monitoring the work of team members, as well as, coaching,
 evaluating and providing ongoing training opportunities.Ensures all work is completed
 accurately, in compliance with departmental standards and on time, including but not
 limited to:
 o Reviews all meter assessments and work orders completed by subordinates and
 ensures they are accurate and complete.
 o Ensures that meter related See Click Fix requests are completed by the due date.
 o Participates in cross referencing all site visits to submitted forms to ensure all
 billable and non-billable work is documented.
 o Reviews Dig Safe tickets for accuracy and completeness.

D
 Maintains control over progress and quality of work in accordance with
 departmental goals, objectives and standards.

 Assists with disciplinary action to achieve departmental goals, enhance performance and
 fully utilize staff potential.
 Reviews weekly payroll for completeness and accuracy prior to final approval.
 Reviews all meter assessments and asset work orders completed by subordinates and ensures
 they are accurate and complete. remit for inventory accounting, meter attribute update and
 customer billing.
 Participates in cross referencing all site visits to submitted forms to ensure all billable and
 non billable work is documented.
  Completes required paperwork accurately, including but limited to confined space
 permits, on call rotations, crew schedules, first report of accident and all computer based
 asset tracking application.
  Reviews and coordinates collection of asset information for the various categories of
 infrastructure through the use of applicable technology.
  Evaluates the effectiveness of current meter and meter reading technology and makes
 recommendations for procurement.
  Coordinates with the Director of Finance and Administration and then leads the
 development of updates to the Standard Operating Procedures (SOPs) for Metering
 Services.




 Page 382 of 434
Water Meter Working ForemanMetering Operations Lead
Page 3 of 8
   Coordinates with the Director of Finance and Administration and then leads the with the
 development, implementation and maintenance of a meter replacement program.
  Collaborates with Utility Billing and Customer Care manager to improve the customer
 experience as it relates to meter services including but not limited to appointment
 scheduling methods, appointment reminders and customer surveys.
  Ensures meter, parts and tool asset inventory is appropriate, accurate and reorders as
 needed, including initiating purchase orders as necessary.
  Tracks meter program budget expense performance.
  Ensures meter vehicles are scheduled for and obtain routine maintenance.
  Ensures that assigned meter related See Click Fix requests were completed by due
 date.Reports and coordinates repair or replacement of non-functioning curb boxes with
 Distribution Manager.
 Assists in the hiring process including but not limited to screening, scheduling, interviewing
 and recommending applicants.

Meter Compliance & Enforcement Functions
  Participaterovides in technical review of project plansengineering and mechanical plans
 related to requiring new or changing meter connections.
  PPerforms inspections of utility areasmechanicalmechanical rooms to ensure compliance
 with contract plans, specifications, applicable codes and technical standards.
  Completes and maintains records of field observations for project review including areas
 inspected, corrections needed and relevant customer communications.
  Leads the administration of the meter sizing program by:
 o Obtaining the necessary information to size and select water meters;
 o Entering data into the sizing software;
 o Reviewing output and comparing results to normal operating range of meters;
 o Sending recommended meter type, model and size to Director of Finance &
 Administration for final approval; and and
 o Communicating results to stakeholders and outlining next steps for
 installation.verifying back flow prevention device type in accordance with
 American Water Works Association (AWWA) standards.
 Responsible for ensuring compliance with meter installation standards including lay length,
 strainers, fitting and backflow preventers.
  Collaborates with Water Resources Engineers to update and maintain water meter
 standards of design and installation in accordance with municipal, state and federal
 regulations.
  Follows up on reports of unauthorized meter connections, unusual configurations,
 defects, leaks, suspicious conditions and coordinates with Utility Inspector as needed.

Meter to Cash Functions
  Participates in monitoring, troubleshooting, and resolving exceptions related to meter
 communications, billing reads, usage events and exceptions in the MDMS and CIS.
  Assists with the execution, validation, edits and estimations of collected meter data prior
 to billing and takes action to investigate and reconcile any data gaps when necessary.
  Collaborates with the Meter to Cash Analyst to identify problematic meter and service



 Page 383 of 434
Water Meter Working ForemanMetering Operations Lead
Page 4 of 8
 connections with billing implications. Assist the Customer Care and Finance Manager
 with any needed meter to bill forensic analysis in cases of error identification.
  Responsible for leading any needed field investigations to resolve problematic meter and
 service connections, documenting findings and making recommendations for resolution.
  Creates, updates and maintains all web based meter assessment forms and incorporates
 feedback as needed.


General Functions
  Compliesy with and promotes adherence to all departmental safety policies, protocols
 and procedures and OSHA regulations, including but not limited to ensuring a safe work
 area, wearing appropriate Personal Protective Equipment, and stopping work if there is
 any question of safety.
  Attends leadership, technical or other professional training to support performance of
 duties as recommended by management.
  Acts as “Ambassador” for the City and DPW by carrying out work and interacting with
 co-workers and the public in a respectful, professional manner.
  Represents Water Resources at community events to promote departmental initiatives
 and programs.
  Plows City streets and sidewalks with the Street Division in accordance with the
 provisions of the Union contract.
  Provides on-call coverage as assigned, including after-hours, nights, weekends and
 holidays.


 Review all meter asset work orders completed by subordinates and remit for inventory
 accounting, meter attribute update and customer billing.
 Complete required paperwork accurately, including but limited to confined space permits,
 crew schedules, first report of accident and all computer based asset tracking application.
 Assist Water Resource Engineers with obtaining necessary information for the purposes of
 sizing and selecting meter and verifying back flow prevention device type in accordance with
 American Water Works Association (AWWA) standards.
 Responsible for ensuring compliance with meter installation standards including lay length,
 strainers, fitting and backflow preventers.
 Assist the Customer Care and Finance Manager with any needed meter to bill forensic
 analysis in cases of error identification.
 Ensure meter asset inventory is appropriate, accurate and reorders as needed.
 Collaborate with the Customer Care and Finance Manager on development and changes to
 Standard Operating Procedures (SOPs) and departmental policies related to utility billing,
 revenue assurance and customer care.
 Ensure meter vehicles are scheduled for and obtain routine maintenance.
 Report and coordinate repair or replacement of non-functioning curb/gate boxes with
 Distribution Field Foreman.
 Respond to meter related See Click Fix requests.
 Assist Customer Care and Finance Manager with the supervision, coaching and training of



 Page 384 of 434
Water Meter Working ForemanMetering Operations Lead
Page 5 of 8
 Meter Field Technicians.
 Assist Customer Care and Finance Manager with the development and implementation of a
 meter replacement program.
 Participate in the recommendation of future metering and meter reading technology.
 Comply with and promote adherence to all departmental safety policies, protocols and
 procedures and OSHA regulations, including but not limited to ensuring a safe work area,
 wearing appropriate Personal Protective Equipment, and stopping work if there is any
 question of safety. Oversee compliance with and tracks safety training of subordinates related
 to these requirements.
 Maintain control over progress and quality of work in accordance with departmental goals,
 objectives and standards.
 Participate in the hiring process including but not limited to interviewing, evaluating and
 recommending applicants.
 Review and coordinate collection of asset information for the various categories of
 infrastructure through the use of applicable technology.
 Act as “Ambassador” for the City and DPW by carrying out work and interacting with co-
 workers and the public in a respectful, professional manner.
 Represent Water Resources at community events to promote departmental initiatives and
 programs.
 Plow City streets and sidewalks with the Street Division in accordance with the provisions of
 the Union contract.
 Provide on-call coverage as assigned, including after-hours, nights, weekends and holidays

Non-Essential Job Functions:
 Performs other duties as required.

Qualifications/Basic Job Requirements:
   High School diploma or equivalent required.
   Minimum of fourive (54) years previous experience in water meter reading, installation,
 maintenance required. Three (3) years’ experience in, installation, maintenance and repair
 of meters and meter data management with at least one (1) year of supervisory
 experience required. Additional experience with underground water infrastructure
 installation, maintenance and repair is preferred.
   Minimum of twothree (32) years of supervisory, team lead or foreperson experience
 required.
   Vermont State Operator Classification, Class D or equivalent required. or the ability to
 obtain certification with one (1) year of date of hire required.
   Commercial Driver’s License Class B and B or equivalents required. Possession of a
 Commercial Driver’s License B at time of application, and must obtain and maintain a
 Commercial Driver’s License Class A within one (1) year of date of hire required.
   Vermont State Operator Classification, Class D required or the ability to obtain
 certification with one (1) year of date of hire required.
   Minimum of four (4) years previous experience with underground locating and a
 minimum of two (2) years experience with advanced and complex underground locating
 is required.



 Page 385 of 434
Water Meter Working ForemanMetering Operations Lead
Page 6 of 8
  Minimum of one (1) year of experience with and documented knowledge withof AMI
 meter technology is required.

  Completion of OSHA 30 preferred. Completion within one (1) year of date of hire
 required..
  Completion of eighteen (18) hours of advanced meter related training and eight (8) hours
 of non-technical other relevant skills training as approved by management required. a
 meter school certification or equivalent management approved advanced meter related
 training required within 1.5 years.
  Completion of a management approved course in underground location required. within
 1.5 years.
  Documented advanced proficiency with the customer information and billing system
 software and proficiency with meter data management systems as it relates to the review
 meter performance and investigate meter to cash anomalies.
  Proficiency in a computer based environment including advanced skills in Microsoft 365
 and ability to use web based interfaces and ARC GIS products required.
  Ability to read and understand blue prints, utility maps and drafting specifications is
 required. to identify and locate water shut offs and water lines.
  Excellent written and verbal communication skills, a strong customer service orientation
 and demonstrated team building skills are essential.
  Strong problem solving and decision making skills required.
  Ability to direct work activities of a small work crew and lead by example.
  Ability to train, motivate, monitor the performance of and coach subordinate workers.
  Ability to make independent decisions as well as accurately identify when consultation of
 management is needed.
  Ability to select and assign staff to each task.
  Ability to determine and demonstrate appropriate methods, procedures and techniques for
 tasks assigned.
  Demonstrated knowledge of the internal works of plumbing, fixtures and water meters
 with residential and commercial properties required.
  Demonstrated ability to Ability to learn, understand and teach advanced
 technical/engineering concepts related to meter technology and installation, water supply
 and subsurface water resources utilities, includinginstallation including appropriate
 AWWA standards is required. .
  Demonstrated knowledge of the ability to learn, understand and explain the Knowledge
 of the water distribution system, and connections,ors, including but not limited to
 locating underground service lines lines such as gas and power supply, principles of
 water pressure and hydraulic engineering is required..
  Demonstrated ability to learn, understand and explain Knowledge of the installation and
 repair of water mains, installation and repairs, water main valves, installation and
 repairs, water services, and fire hydrants. installation and repairs, and fire hydrant
 installation and repairs.
  Knowledge about and ability to operate power and hand tools related to metering and
 water distribution.
 Ability to read and understand blue prints to identify and locate water shut offs and water lines.




 Page 386 of 434
 Water Meter Working ForemanMetering Operations Lead
 Page 7 of 8
 Ability to use computers, smart phones, iPads, email and the internet effectively.
 Strong problem solving and decision making skills required.
 Strong communication skills, both oral and written required.
  Ability to train, motivate and coach subordinate workers.
  Ability to safely operate vacuum unit, blow wand, dump truck, front end loader,
 sidewalk plows, Power Tools, Manual Hand Tools, Mechanical Hand Tools,
 Hjackhammer, backhoe, pick, shovel and other related equipment.
  Ability to complete work projects in a timely manner to avoid extensive disruption of
 service for water users.
  Ability to operate wheeled and tracked snow plow equipment on City streets and
 sidewalks to plow, remove snow and ice, salt and sand.
  Ability to work outdoors in all weather conditions.
  Physical ability to perform manual labor required for water distribution work.
  Ability to lift up to 60 lbs chest high, frequency 2-3 times daily on average.
  Ability to work in confined spaces and in moving traffic areas required.
  Ability to work after-hours, nights, weekends and on call as required.
  Flexible team player that takes direction well, is safety conscious, customer oriented, and
 willing and able to learn to operate all equipment and perform all task as assigned.
  Ability to create and maintain an environment that embraces the 6 operating principles;
 Customer Service, Fiscal Responsibility, Good Labor Relations, Employee
 Empowerment, Cooperation and Constant Improvement.
  Ability to work effectively and in a professional manner with with field service members,
 leaders, other divisions, and the general public.
  Ability to learn and maintain VOSHA safety rules and regulations as they pertain to the
 Department of Public Works.
  Ability to actively support City diversity, equity, and cultural competency efforts within
 stated job responsibilities and work effectively across diverse cultures and constituencies.
 This includes ongoing trainings and professional development.
  Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing
 trainings and professional development.
  Regular and timely attendance is necessary and is essential to meeting the expectations of
 the job functions.
  Ability to understand and comply with City standards, safety rules and personnel policies
 and Chapter 31 of the City ordinance.
  Ability to create and maintain an environment that embraces the 6 operating principles;
 Customer Service, Fiscal Responsibility, Good Labor Relations, Employee
 Empowerment, Cooperation and Constant Improvement.

 Physical & Mental/Reasoning Requirements; Work Environment:
 These are the physical and mental/reasoning requirements of the position as it is typically
 performed. Inability to meet one or more of these physical or mental/reasoning requirements
 will not automatically disqualify a candidate or employee from the position.

x seeing x ability to move distances within warehouses and offices




 Page 387 of 434
 Water Meter Working ForemanMetering Operations Lead
 Page 8 of 8
x color perception (red, green, x lifting (specify 60 pounds)
 amber)
x hearing/listening x carrying (specify 60 pounds)
x clear speech x climbing
x touching x driving
x dexterity x hand x finger x ability to mount and dismount forklift
x reading – basic x pushing/pulling
x reading – complex x shift work
x math skills – basic x moving objects
x math skills – complex x pressurized equipment
x writing – basic x extreme heat
x writing – complex x extreme cold
x analysis/comprehension x high places
x judgment/decision making x noise
x clerical x fumes/odors
x inside x dirt/dust
x outside x hazardous materials
x works alone x electrical equipment
x works with others x mechanical equipment
x face-to-face contact
x verbal contact w/others

 Supervision:

 Directly Supervises: __0 Indirectly Supervises: __2_3_

 Disclaimer:
 The above statements are intended to describe the general nature and level of work being
 performed by employees to this classification. They are not intended to be construed as an
 exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.

 Approvals:

 Department Head: _____________________________ Date: __________

 Human Resources: _____________________________ Date: __________

 This position description is provided to AFSCME for information only. The City has no obligation to
 negotiate with AFSCME regarding changes in position descriptions. The City’s provision of revised
 position descriptions is in no way an admission of any obligation to negotiate or voluntary commitment to
 negotiate changes in position descriptions.

 Revised 02/17/2011. Revised March 2016. Revised May 2016. Revised January 2017. Revised
 March 2019.




 Page 388 of 434
 Attachment C

 Progression Matrix for Water Metering Services & Operations Team
 Technician In Training
 Factors Technician I (Standard) Technician II (Advanced) Operations Lead (Principal/Supervisor)
 (Learning Role)
Water or Plumbing
 0-1 years 1 year N/A N/A
Experience
Water Meter 5 years general R&M, 1 year with AMI meter
 None required None required 3 years
Experience reading
Utility Locating Proficiency as evidence by completed 3 years general, 1 year
 None required 4 years general, 2 years advanced/complex
Experience training advanced/complex
Supervisory
 None required None required None Required 3 years
Experience
 VT State Operator, Class D; Certification from
 VT State Operator, Class D;
 underground utility locating organization or
 VT State Operator, Class D; Certification Certification from underground utility
Certifications & equivalents; OSHA 30; 18 hours of advanced
 None required from underground utility locating locating organization or equivalents;
Training meter focused training; 8 hours of leadership
 organization or equivalent OSHA 10; 16 hours of meter focused
 or non-technical training as approved by
 training
 management.
DL/CDL Driver's License CDL Class B CDL Class B CDL Class B
 Strategic direction, sets goals for self and
Autonomy Direct supervision needed Occasional guidance needed Independent, sets goals for self
 others
 Solves intermediate problems
 Solves complex problems Defines, breaks down, and solves critical
Problem Solving Solves routine problems independently and complex problems with
 independently problems
 assistance

 Mentors and provides front line supervision
Leadership Mentors self Mentors trainee Mentors other Technicians (monitor, document, coach) to team,
 collaborates with peers, sets technical vision

 High level technical skills, Expert knowledge of
 Advanced technical skills, Intermediate
Competencies Basic mechanical aptitude Intermediate technical skills meter systems, Advanced CIS & MDMS
 CIS & MDMS software proficiency
 software proficiency
 Supervises daily operations, ensures
 Learns, observes and assists Handles complex, non routine jobs,
General deliverables are met, regulatory compliance,
 other Technicians, handles Handles routine jobs serves as crew leader as necessary;
Responsibilities project planning, investigates and resolves
 basic troubleshooting participates in new project review.
 meter to cash anomalies
 Simple (curb stop/service line)
 Able to perform most types of digsafe using
 digsafe using basic digsafe Able to perform all types of digsafe Able to perform all types of digsafe using GIS,
Dig Safe Type GIS, magnetic or dowsing tools without
 tools and GIS maps; using GIS, magnetic, dowsing and magnetic, dowsing and electromagnetic
Proficiencies assistance and electromagnetic with
 emergency digsafe with electromagnetic methods. methods.
 assistance.
 guidance

 Repair and maintenance of all meter sizes;
 Repair and replacement of
Meter Type installation of new meters up to 1" Installation, repair and maintenance of Installation, repair and maintenance of all
 meters 1" or smaller; assist
Proficiencies unassisted; installation of meters greater all meter sizes and complexities. meter sizes and complexities.
 with other types
 than 1" with guidance as needed.
 Page 389 of 434
 Board of Finance and City Council Submission Checklist
 Department: DPW-Water Resources Submitter: Megan Moir
 Metering Shop Reorganization: Tiering of Meter Technicians, Transfer of one FTE to
 Title/Subject: Metering, Reclassification of Working Foreperson

 Approval: Meeting Date:
 ☒ Board of Finance 5/11/2026
 ☒ City Council 5/18/2026
 ☐ Concurrent Click or tap to enter a date.

This form must be completed by the person submitting the materials, and sent with the final submission. Please do
not indicate that a signoff was received until it has actually been obtained.

Signoffs Received

 Date
 Signoff Needed Received Note
 Received
 Department Head Yes 5/5/26 Chapin Spencer

 Mayor’s Office informed and approved memo Yes 5/6/26 Kara Alnasrawi
 Board/Commission, if required
 City Attorney’s Office has approved contract N/A Erik Ramakrishnan
 and/or legal documents,
 -Identify attorney in note
 City Attorney’s Office has approved memo and Yes 5/6/26 Hayley McClenahan
 motion(s) or resolution(s)
 -Identify attorney in note
 CAO has reviewed budget, financing, and Yes 5/5/26 Katherine Schad
 memo
 Human Resources, if personnel action Yes 5/4/2026 Tony Berry
 -Identify HR Manager in note
 CIO, if an IT-related investment/purchase N/A Click or tap Click or tap here to
 to enter a enter text.
 date.


Materials Included

 Included? Note
 Final Memo Attached? Yes Click or tap here to enter text.
 Contract Attached, if applicable? N/A Click or tap here to enter text.
 Additional Materials, if necessary Yes Click or tap here to enter text.
 Draft Resolution or Motion? Yes
 If for submission to Council, are N/A Click or tap here to enter text.
 sponsors identified?




 Page 390 of 434
JESSICA C. BROWN, ESQ. 149 Church Street
  City Attorney Burlington, VT 05401-8489
KIMBERLEE J. STURTEVANT, ESQ. Phone: (802) 865-7121
  ACA, Director of Litigation Fax: (802) 865-7123
HAYLEY I. McCLENAHAN, ESQ. TTY: (802) 865-7142
  Assistant City Attorney
ERIK RAMAKRISHNAN, ESQ.
  Assistant City Attorney
EMMETT WOOD, ESQ.
  Assistant City Attorney




 CITY OF BURLINGTON, VERMONT
 OFFICE OF
 THE CITY ATTORNEY
 AND
 CORPORATION COUNSEL

MEMO

To: Board of Finance and City Council
From: Jessica Brown, City Attorney & Lynn Reagan, Director of Human Resources
Date: May 11, 2026 (BOF) / May 18, 2026 (CC)
Re: Reclassification and Retitling an Assistant City Attorney – Director of General Government &
 Transactional Services to Assistant City Attorney

EXECUTIVE SUMMARY

The City Attorney’s Office is requesting approval of the reclassification and retitling of “Assistant City
Attorney – Director of General Government & Transactional Services,” to “Assistant City Attorney.”

BACKGROUND

When Attorney Erik Ramakrishnan joined the Burlington City Attorney’s Office in January, 2024, although
he was new to working in Vermont, he brought ten years of prior experience as a municipal attorney. In
March, 2025, to recognize Attorney Ramakrishnan’s experience, his Assistant City Attorney title was
reclassified to Assistant City Attorney – Director of General Government & Transactional Services –
consistent with the “Assistant City Attorney – Director” tier established during the tenure of former City
Attorney Dan Richardson.

Attorney Ramakrishnan left employment with the City as of April 14, 2026, and is finishing out his current
appointment on a contract basis. The CA Office will be posting to replace Attorney Ramakrishnan and
requests that the Assistant City Attorney – Director of General Government & Transactional Services
position be reclassified to Assistant City Attorney.




FINANCIAL IMPACT



 Page 391 of 434
The reclassification and retitling of the Assistant City Attorney -- Director of General Government &
Transactional Services position to Assistant City Attorney will result in a decrease to the pay grade. No
changes to the anticipated City Attorney 101 GF FY27 budget are requested.

 Position Current FY25 Proposed FY25 Decrease
 Grade-Step Salary Grade-Step Reclassified
 Salary
 Reclassification 26-6 $112,553.62 24-7 $109,271.48 ($3,282.14)
 /Retitling to:
 Assistant City
 Attorney

MOTION

Board of Finance & City Council

To approve the reclassification and retitling from Assistant City Attorney – Director of General Government
& Transactional Services, Regular, Full-time, Exempt, Non-Union, Grade 26, to Assistant City Attorney,
Regular, Full-time, Exempt, Non-Union, Grade 24.

 The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious affiliation, race, color,
national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, veteran status, disability, HIV positive status,
 crime victim status or genetic information. The City is also committed to providing proper access to services, facilities, and employment
 opportunities. For accessibility information or alternative formats, please contact Human Resources Department at (802) 540-2505.




 Page 392 of 434
 Board of Finance and City Council Submission Checklist
 Version: April 2025

 Department: City Attorney Submitter: Jessica Brown

 Title/Subject: Reclassification/Retitling: Director to Assistant City Attorney (down grade)

 Approval Requested: Meeting Date:
 ☒ Board of Finance 5/11/2026
 ☒ City Council 5/18/2026
 ☐ Both BOF and Council Click or tap to enter a date.

Instructions
 1. This form must be completed by the person submitting the materials.
 2. This form must be sent with the final submission of materials in advance of the meeting.
 3. Do not indicate that a sign-off was received until it has actually been obtained.
 4. Commission reports and presentations do not need to be reviewed by the CAO or Attorneys.
 5. Name the reviewing Attorney or HR Manager in the Note column.


 Signoff Needed Received? Approval Date Note
 Department Head Yes 5/6/2026 Jessica Brown

 Mayor’s Office Yes 5/7/2026 Kara Alnasrawi
 Board/Commission Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.
 City Attorney’s Office for memo and Choose an Click or tap to Click or tap here to enter text.
 contracts or legal documents item. enter a date.
 City Attorney’s Office for memo and Yes 5/6/2026 Jessica Brown
 motion(s) or resolution(s)
 CAO for budget, financing, and memo Yes 5/6/2026 Katherine Schad
 Human Resources, if personnel action Yes 5/6/2026 Lynn Reagan
 or policy
 CIO, if IT-related Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.




 Page 393 of 434
 BURLINGTON FIRE DEPARTMENT
 136 S. Winooski Avenue, Burlington, VT 05401
 Phone: (802) 864-4554 Fax: (802) 865-5387




 MEMO

TO: Board of Finance / City Council
CC: Katherine Schad – CAO, Lynn Reagan – HR Director
FROM: Michael Curtin – Fire Chief
DATE: May 11, 2026
SUBJECT: AEMT Average Final Compensation for Non-Union Command Staff


Background

The contract with the Burlington Fire Fighter Association (BFFA) provides a 4% incentive for Advanced EMT
(AEMT) certification. It has been past practice for non-union command staff to receive the same benefits as
union command staff and as such this 4% incentive is given to all staff with the certification.

As of July 1, 2025 a new feature of the collective bargaining agreement is for this incentive to be included in the
Average Final Compensation (AFC) for pension calculations. Due to a grievance and subsequent contract
interpretation, union employees do not pay pension contributions on this portion of their compensation.

Non-union command staff are eligible for similar incentive pay under the Fire Leadership Pay Scale (FLPS);
however, its treatment for retirement purposes has not been formally established. Additionally, the loss or
uncertainty of this 4% incentive when transitioning from a union position to a non-union role has become a
deterrent for promotion to Battalion Chief, as it reduces the overall value of the promotional increase.



Proposal

The Department proposes the following for non-union Fire Department employees:

 • The 4% AEMT incentive will be included in AFC calculations as pensionable earnings.
 • Employee retirement contributions will be required on this compensation.

This approach differs from the union structure and ensures that all pensionable earnings for non-union
employees are fully contributed toward the retirement system. This proposal is intended to:

 • Provide clarity and consistency in how specialty pay is treated for non-union employees AFC;
 • Maintain the value of AEMT certification for recruitment and retention of command staff;
 • Avoid creating additional unfunded pension liability.




 Page 394 of 434
 BURLINGTON FIRE DEPARTMENT
 136 S. Winooski Avenue, Burlington, VT 05401
 Phone: (802) 864-4554 Fax: (802) 865-5387




Financial Impact

The financial impact is limited to the employer share of retirement contributions associated with the 4% AEMT
incentive. Because employee contributions will be made on this compensation, the proposal does not incur
additional liability.




Recommended Action

Board of Finance:
Approve and recommend that the City Council authorize the inclusion of the 4% AEMT incentive for non-
union Fire Department employees as pensionable compensation for AFC purposes, such that the percentage of
employee wages to be contributed to BERS as set annually by the City Council annual budget appropriation
resolution will be understood to be of base wages plus the AEMT incentive for such non-union employees, with
required employee and employer retirement contributions

City Council:
Approve and authorize the inclusion of the 4% AEMT incentive for non-union Fire Department employees as
pensionable compensation for AFC purposes, such that the percentage of employee wages to be contributed to
BERS as set annually by the City Council annual budget appropriation resolution will be understood to be of
base wages plus the AEMT incentive for such non-union employees, with required employee and employer
retirement contributions.



Thank you for considering this request.




 Page 395 of 434
 Board of Finance and City Council Submission Checklist
 Version: April 2025

 Department: Burlington Fire Department Submitter: Michael Curtin – Fire Chief

 Title/Subject: AEMT Average Final Compensation for Non-Union Command Staff

 Approval Requested: Meeting Date:
 ☒ Board of Finance 5/11/2026
 ☒ City Council 5/18/2026
 ☐ Both BOF and Council Click or tap to enter a date.

Instructions
 1. This form must be completed by the person submitting the materials.
 2. This form must be sent with the final submission of materials in advance of the meeting.
 3. Do not indicate that a sign-off was received until it has actually been obtained.
 4. Commission reports and presentations do not need to be reviewed by the CAO or Attorneys.
 5. Name the reviewing Attorney or HR Manager in the Note column.


 Signoff Needed Received? Approval Date Note
 Department Head Yes 4/27/2026 Michael Curtin

 Mayor’s Office Yes 5/6/2026 Kara Alnasrawi
 Board/Commission Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.
 City Attorney’s Office for memo and Yes 4/30/2026 Hayley McClenahan
 contracts or legal documents
 City Attorney’s Office for memo and Choose an Click or tap to Click or tap here to enter text.
 motion(s) or resolution(s) item. enter a date.
 CAO for budget, financing, and memo Yes 4/27/2026 Katherine Schad
 Human Resources, if personnel action Yes 5/4/2026 Lynn Reagan
 or policy
 CIO, if IT-related Choose an Click or tap to Click or tap here to enter text.
 item. enter a date.




 Page 396 of 434
Retirement Fund
 May 11, 2026




 Page 397 of 434
From City’s Actuarial Valuation
Report as of June 30, 2025




 Page 398 of 434
Retirement Revenues
• FY27 Total $24.7M (+$1M over last year)


Comprised of:

$16.7M Participant Charges (City Contribution / Property Tax)
$ 5.5M Employee Contributions
$ 2.5M Interest/Investment Income




 Page 399 of 434
Retirement Dedicated Property Tax
 Year Retirement Total Budgeted
 Tax Rate for Retirement
 FY27 $.1849 $10,754,800
 FY26 $.1974 $11,718,554
 FY25 $.1928 $10,861,619
 FY24 $.1578 $8,295,470
 FY23 $.1534 $8,611,575
 FY22 $.1600 $8,531,113
 FY21 $.2140 $8,093,142
 FY20 $.2135 $8,002,037
 FY19 $.1928 $7,154,928
 FY18 $.1798 $6,636,190

 Page 400 of 434
Retirement Employee Contributions


• Overall City pays 70% of retirement costs and employees pay
  30%, subject to individual employee limits per CBAs:

  • BPOA 17.614%
  • BFFA 14%
  • AFSCME, IBEW + non-union 7%




 Page 401 of 434
BERS Best Practices
• Reduced our assumed rate of return from 8% to 7.1% over a
  period of six years (see results below)
• Moved from 10-year smoothing to 5-year smoothing
• Investment Policy Statement
 Valuation Year Investment Return Annual Effective Rate of Return
 Beginning Assumption on Market Value of Assets
 2025 7.10% 12.6%
 2024 7.10% 12.8%
 2023 7.10% 10.2%
 2022 7.10% -13.3%
 2021 7.20% 31.1%
 2020 7.30% 2.3%
 2019 7.40% 5.1%
 2018 7.50% 9.6%
 2017 8.00% 14.1%
 2016 8.00% -1.3%
 Page 402 of 434
Retirement Expenses
• FY27 Total $29.3M (+$2.5M over last year)

Comprised of:

$26.0M Benefit Payments
$ 0.2M Charge for Service Center
$ 0.2M Charge for Actuarial Reports + Insurance
$ 0.1M % of Salary + Benefits for Employee




 Page 403 of 434
Question and Discussion




 Page 404 of 434
Retirement Fund
 May 11, 2026




 Page 405 of 434
From City’s Actuarial Valuation
Report as of June 30, 2025




 Page 406 of 434
Retirement Revenues
• FY27 Total $24.7M (+$1M over last year)


Comprised of:

$16.7M Participant Charges (City Contribution / Property Tax)
$ 5.5M Employee Contributions
$ 2.5M Interest/Investment Income




 Page 407 of 434
Retirement Splinter Property Tax
 Year Retirement Total Budgeted
 Tax Rate for Retirement
 FY27 $.1849 $10,754,800
 FY26 $.1974 $11,718,554
 FY25 $.1928 $10,861,619
 FY24 $.1578 $8,295,470
 FY23 $.1534 $8,611,575
 FY22 $.1600 $8,531,113
 FY21 $.2140 $8,093,142
 FY20 $.2135 $8,002,037
 FY19 $.1928 $7,154,928
 FY18 $.1798 $6,636,190

 Page 408 of 434
Retirement Employee Contributions


• Overall City pays 70% of retirement costs and employees pay
  30%, subject to individual employee limits per CBAs:

  • BPOA 17.614%
  • BFFA 14%
  • AFSCME, IBEW + non-union 7%




 Page 409 of 434
Retirement Expenses
• FY27 Total $29.3M (+$2.5M over last year)

Comprised of:

$26.0M Benefit Payments
$ 0.2M Charge for Service Center
$ 0.2M Charge for Actuarial Reports + Insurance
$ 0.1M % of Salary + Benefits for Employee




 Page 410 of 434
Question and Discussion




 Page 411 of 434
 Budget Worksheet Report
 Budget Year 2027



 2027 Department 2026 Amended 2026 Actual 2025 Amended 2025 Actual
Account Account Description Requested Budget Amount Budget Amount
Fund 125 - Retirement
  REVENUE
 Department 08 - Human Resources
 Division 036 - Retirement
 Intergovernmental Revenues
4825_155 Interdepartmental Interest on Pooled Cash .00 491.00 .00 491.00 .00
4900_100 Participant Charges Enterprise - Airport (B) 409,562.00 382,068.00 382,068.00 346,014.00 346,014.00
4900_103 Participant Charges Water Resources 493,866.00 464,698.00 464,698.00 386,946.00 386,946.00
4900_106 Participant Charges General Fund Fund B 2,301,254.00 2,346,770.00 2,339,221.00 2,266,850.00 2,271,847.83
4900_108 Participant Charges Retire - BED 1,943,710.00 1,760,087.00 1,461,612.44 1,767,543.00 1,770,402.57
4900_109 Participant Charges School - Retire 1,319,844.00 1,218,263.00 1,218,262.89 1,128,153.00 1,128,153.35
4900_110 Participant Charges G.F. Fica 2,308,625.00 2,117,586.00 1,524,558.40 1,175,000.00 2,052,166.30
4900_120 Participant Charges General Fund Retire (A) 7,489,916.00 7,748,867.00 7,748,867.00 6,832,782.00 6,832,782.00
4900_200 Participant Charges SR Traffic - Retire 131,271.00 123,128.00 123,128.00 130,576.00 130,576.00
4900_201 Participant Charges SR CEDO - Retire 278,241.00 284,794.00 284,794.00 195,045.00 195,045.00
4900_202 Participant Charges SR Marketplace - Retire 44,894.00 48,087.00 48,087.00 41,246.00 41,246.00
 Intergovernmental Revenues Totals $16,721,183.00 $16,494,839.00 $15,595,296.73 $14,270,646.00 $15,155,179.05
 Investment Income
4700 Interest / Investment Income 2,500,000.00 2,000,000.00 268,359.92 2,000,000.00 3,204,716.82
 Investment Income Totals $2,500,000.00 $2,000,000.00 $268,359.92 $2,000,000.00 $3,204,716.82
 Other Revenue
4750 Gain/Loss On Asset .00 .00 22,049.00 .00 2,220,358.02
4930_100 Employee Contributions Retirement (B) 1,110,212.00 1,026,721.00 778,145.48 996,581.00 983,820.44
4930_105 Employee Contributions Retirement (A) 2,315,845.00 2,392,607.00 1,840,536.05 2,410,671.00 2,144,354.90
4930_106 Employee Contributions Retirement Service .00 .00 339,742.82 .00 .00
 Purchase
4930_107 Employee Contributions Retirement Special Rev. 660,243.00 580,829.00 490,304.82 500,472.00 430,729.73
 Funds
4930_108 Employee Contributions Retirement BED 722,304.00 601,514.00 450,369.62 558,252.00 513,075.11
4930_109 Employee Contributions Retirement School 706,855.00 601,394.00 526,027.35 551,510.00 549,924.31
 Other Revenue Totals $5,515,459.00 $5,203,065.00 $4,447,175.14 $5,017,486.00 $6,842,262.51
 Miscellaneous
4705 Unrealzed Gain/Loss-Invest .00 .00 (432,533.94) .00 25,364,239.90
 Miscellaneous Totals $0.00 $0.00 ($432,533.94) $0.00 $25,364,239.90
 Division 036 - Retirement Totals $24,736,642.00 $23,697,904.00 $19,878,297.85 $21,288,132.00 $50,566,398.28
 Department 08 - Human Resources Totals $24,736,642.00 $23,697,904.00 $19,878,297.85 $21,288,132.00 $50,566,398.28
 REVENUE TOTALS $24,736,642.00 $23,697,904.00 $19,878,297.85 $21,288,132.00 $50,566,398.28




Run by Katherine Schad on 05/07/2026 16:31:10 PM Page 1 of 3
 Page 412 of 434
 Budget Worksheet Report
 Budget Year 2027



 2027 Department 2026 Amended 2026 Actual 2025 Amended 2025 Actual
Account Account Description Requested Budget Amount Budget Amount
Fund 125 - Retirement
  EXPENSE
 Department 08 - Human Resources
 Division 000 - Admin
 Personnel Services
5000_100 Salaries and Wages Regular, Full Time 65,707.00 67,969.00 51,752.67 65,599.00 61,916.28
5100 Overtime 3,881.00 3,732.00 4,846.40 3,732.00 7,982.28
5200_115 Other Personnel Services Other Compensation 770.00 740.00 913.75 740.00 581.38
5200_116 Other Personnel Services Longevity Pay 440.00 440.00 220.00 403.00 220.00
5200_120 Other Personnel Services Shift Differential .00 .00 1.34 .00 .54
5200_130 Other Personnel Services Allowance Taxable 312.00 300.00 212.50 300.00 212.50
5300_116 Employer Contributions SOV Childcare Tax 313.00 .00 .00 .00 .00
5400_100 Employee Benefits FICA 5,440.00 5,598.00 4,251.34 5,414.00 5,024.52
5400_115 Employee Benefits Retirement B 6,723.00 6,925.00 6,662.28 6,406.00 6,406.00
5400_120 Employee Benefits Workers Compensation .00 .00 .00 940.00 940.00
5400_125 Employee Benefits Health Insurance 10,645.00 9,762.00 9,762.00 7,676.00 7,676.00
5400_130 Employee Benefits Dental Insurance 404.00 374.00 346.06 339.00 277.51
5400_135 Employee Benefits Life Insurance 122.00 129.00 129.00 120.00 120.00
 Personnel Services Totals $94,757.00 $95,969.00 $79,097.34 $91,669.00 $91,357.01
 General Operating
6005 Postage .00 20.00 .00 20.00 .00
6202 Printing/Copying/Paper Mgt .00 696.00 .00 696.00 .00
6500_100 Professional and Consultant Svs Actuary 150,000.00 200,000.00 124,085.00 200,000.00 120,535.00
 Reports/Special Project
6500_112 Professional and Consultant Svs Audits - Melanson 35,000.00 35,000.00 .00 35,000.00 27,000.00
6500_172 Professional and Consultant Svs Fiducient 76,000.00 70,000.00 54,868.56 70,000.00 71,559.95
6500_173 Professional and Consultant Svs Service Center 200,000.00 175,000.00 150,257.50 175,000.00 170,678.75
7200_115 Capital Leases Equipment .00 19,130.00 .00 19,130.00 (.41)
7230_105 Insurance General 50,000.00 41,373.00 33,434.00 39,830.00 39,830.00
7230_115 Insurance Claims and Expenses .00 1,764.00 .00 1,713.00 1,713.00
7250 Capital Lease Interest .00 227.00 .00 227.00 226.33
 General Operating Totals $511,000.00 $543,210.00 $362,645.06 $541,616.00 $431,542.62
 Interfund
8015 Indirect Fees 33,232.00 26,586.00 .00 31,028.00 31,028.00
8017 Indirect Fees - City Attorney 15,823.00 37,850.00 .00 36,138.00 36,138.00
 Interfund Totals $49,055.00 $64,436.00 $0.00 $67,166.00 $67,166.00
 Division 000 - Admin Totals $654,812.00 $703,615.00 $441,742.40 $700,451.00 $590,065.63
 Division 036 - Retirement
 Personnel Services
6905 FICA Remittance 2,308,625.00 1,222,000.00 1,523,550.75 1,175,000.00 2,051,849.90
 Personnel Services Totals $2,308,625.00 $1,222,000.00 $1,523,550.75 $1,175,000.00 $2,051,849.90



Run by Katherine Schad on 05/07/2026 16:31:11 PM Page 2 of 3
 Page 413 of 434
 Budget Worksheet Report
 Budget Year 2027



 2027 Department 2026 Amended 2026 Actual 2025 Amended 2025 Actual
Account Account Description Requested Budget Amount Budget Amount
Fund 125 - Retirement
  EXPENSE
 Department 08 - Human Resources
 Division 036 - Retirement
 General Operating
6500_110 Professional and Consultant Svs Investment 200,000.00 200,000.00 71,532.14 150,000.00 188,693.46
 Management
6500_113 Professional and Consultant Svs Trust Custodian 35,000.00 35,000.00 25,018.82 60,000.00 39,099.96
6900_100 Claims and Benefits Retirement Benefit Payments 25,000,000.00 23,608,000.00 .00 22,700,000.00 22,659,368.44
6900_105 Claims and Benefits Non-Benefit Retire Payments (A) 500,000.00 416,000.00 .00 400,000.00 180,267.02
6900_106 Claims and Benefits Non-Benefit Retire Payments (B) 590,000.00 572,000.00 .00 550,000.00 337,557.48
7230_120 Insurance Life Insurance 10,000.00 .00 6,910.86 .00 9,627.10
 General Operating Totals $26,335,000.00 $24,831,000.00 $103,461.82 $23,860,000.00 $23,414,613.46
 Interfund
8095 Interest On Pooled Cash 50,000.00 30,000.00 50,410.62 30,000.00 43,838.48
 Interfund Totals $50,000.00 $30,000.00 $50,410.62 $30,000.00 $43,838.48
 Division 036 - Retirement Totals $28,693,625.00 $26,083,000.00 $1,677,423.19 $25,065,000.00 $25,510,301.84
 Department 08 - Human Resources Totals $29,348,437.00 $26,786,615.00 $2,119,165.59 $25,765,451.00 $26,100,367.47
 EXPENSE TOTALS $29,348,437.00 $26,786,615.00 $2,119,165.59 $25,765,451.00 $26,100,367.47

 Fund 125 - Retirement Totals
 REVENUE TOTALS $24,736,642.00 $23,697,904.00 $19,878,297.85 $21,288,132.00 $50,566,398.28
 EXPENSE TOTALS $29,348,437.00 $26,786,615.00 $2,119,165.59 $25,765,451.00 $26,100,367.47

 Fund 125 - Retirement Totals ($4,611,795.00) ($3,088,711.00) $17,759,132.26 ($4,477,319.00) $24,466,030.81

 Net Grand Totals
 REVENUE GRAND TOTALS $24,736,642.00 $23,697,904.00 $19,878,297.85 $21,288,132.00 $50,566,398.28
 EXPENSE GRAND TOTALS $29,348,437.00 $26,786,615.00 $2,119,165.59 $25,765,451.00 $26,100,367.47

 Net Grand Totals ($4,611,795.00) ($3,088,711.00) $17,759,132.26 ($4,477,319.00) $24,466,030.81




Run by Katherine Schad on 05/07/2026 16:31:11 PM Page 3 of 3
 Page 414 of 434
Retirement Fund
 May 11, 2026




 Page 415 of 434
From City’s Actuarial Valuation
Report as of June 30, 2025




 Page 416 of 434
Retirement Revenues
• FY27 Total $24.7M (+$1M over last year)


Comprised of:

$16.7M Participant Charges (City Contribution)
$ 5.5M Employee Contributions
$ 2.5M Interest/Investment Income




 Page 417 of 434
Retirement Expenses
• FY27 Total $29.3M (+$2.5M over last year)

Comprised of:

$26.0M Benefit Payments
$ 0.2M Charge for Service Center
$ 0.2M Charge for Actuarial Reports + Insurance
$ 0.1M % of Salary + Benefits for Employee




 Page 418 of 434
Question and Discussion




 Page 419 of 434
 Budget Worksheet Report
 Budget Year 2027



 2027 Department 2026 Amended 2026 Actual 2025 Amended 2025 Actual
Account Account Description Requested Budget Amount Budget Amount
Fund 175 - Liability Ins. & Workers Comp.
  REVENUE
 Department 00 - Non-Departmental
 Division 013 - Liability Insurance
 Intergovernmental Revenues
4990_100 Interfund Transfer Proceeds General Fund 1,805,037.00 1,752,463.00 1,752,463.00 1,701,052.00 1,701,052.00
4990_110 Interfund Transfer Proceeds Enterprise/Special 1,157,627.00 900,545.00 162,325.84 879,695.00 911,765.00
 Revenue
 Intergovernmental Revenues Totals $2,962,664.00 $2,653,008.00 $1,914,788.84 $2,580,747.00 $2,612,817.00
 Other Revenue
4800_105 Insurance Reimbursements General Liability 100,000.00 100,000.00 132,145.96 100,000.00 80,996.66
4900_165 Participant Charges Life Insurance 126,605.00 131,682.00 129,221.91 128,822.00 157,614.28
4900_166 Participant Charges Life BED 18,675.00 21,166.00 15,329.75 19,683.00 20,443.50
4930_125 Employee Contributions Supplemental Life 10,000.00 2,000.00 21,369.30 1,614.00 7,426.40
 Insurance
4930_130 Employee Contributions Vision .00 .00 (3,465.49) .00 1,464.72
 Other Revenue Totals $255,280.00 $254,848.00 $294,601.43 $250,119.00 $267,945.56
 Division 013 - Liability Insurance Totals $3,217,944.00 $2,907,856.00 $2,209,390.27 $2,830,866.00 $2,880,762.56
 Division 015 - Workers Compensation
 Intergovernmental Revenues
4900_155 Participant Charges Spec. Rev.& Ent - Workers' 472,211.00 500,809.00 406,572.89 849,086.00 1,805,054.91
 Comp.
4900_160 Participant Charges General Fund - Workers' Comp. 1,466,557.00 1,218,228.00 .00 1,400,117.00 400,957.99
 Intergovernmental Revenues Totals $1,938,768.00 $1,719,037.00 $406,572.89 $2,249,203.00 $2,206,012.90
 Other Revenue
4800_125 Insurance Reimbursements Workers Comp claims .00 .00 2,019.54 .00 .00
 Other Revenue Totals $0.00 $0.00 $2,019.54 $0.00 $0.00
 Division 015 - Workers Compensation Totals $1,938,768.00 $1,719,037.00 $408,592.43 $2,249,203.00 $2,206,012.90
 Department 00 - Non-Departmental Totals $5,156,712.00 $4,626,893.00 $2,617,982.70 $5,080,069.00 $5,086,775.46
 REVENUE TOTALS $5,156,712.00 $4,626,893.00 $2,617,982.70 $5,080,069.00 $5,086,775.46
  EXPENSE
 Department 00 - Non-Departmental
 Division 013 - Liability Insurance
 Personnel Services
5000_100 Salaries and Wages Regular, Full Time .00 .00 .00 .00 10,108.16
5200_115 Other Personnel Services Other Compensation .00 .00 .00 .00 400.00
5400_100 Employee Benefits FICA .00 .00 .00 .00 756.62
 Personnel Services Totals $0.00 $0.00 $0.00 $0.00 $11,264.78
 General Operating
6800_192 Fees for Services Agency Fee 70,000.00 94,454.00 70,000.00 70,000.00 70,000.00
6900_155 Claims and Benefits Unemployment .00 .00 43,327.09 .00 68,309.10
7230_100 Insurance Vehicle 450,000.00 396,250.00 402,973.00 376,163.00 393,847.00


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 Budget Worksheet Report
 Budget Year 2027



 2027 Department 2026 Amended 2026 Actual 2025 Amended 2025 Actual
Account Account Description Requested Budget Amount Budget Amount
Fund 175 - Liability Ins. & Workers Comp.
  EXPENSE
 Department 00 - Non-Departmental
 Division 013 - Liability Insurance
 General Operating
7230_105 Insurance General 1,600,000.00 1,765,181.00 1,233,941.00 1,413,847.00 1,352,605.00
7230_107 Insurance Property 400,000.00 1,131,638.00 373,954.00 397,542.00 391,606.00
7230_109 Insurance Inland Marine 70,000.00 63,031.00 63,457.00 59,211.00 41,763.47
7230_112 Insurance Pollution 15,000.00 11,547.00 .00 10,893.00 .00
7230_115 Insurance Claims and Expenses 275,000.00 253,091.00 208,355.04 253,091.00 139,459.76
7230_120 Insurance Life Insurance 175,000.00 160,063.00 147,874.47 160,063.00 154,651.32
 General Operating Totals $3,055,000.00 $3,875,255.00 $2,543,881.60 $2,740,810.00 $2,612,241.65
 Division 013 - Liability Insurance Totals $3,055,000.00 $3,875,255.00 $2,543,881.60 $2,740,810.00 $2,623,506.43
 Division 015 - Workers Compensation
 Personnel Services
5000_100 Salaries and Wages Regular, Full Time .00 87,609.00 69,992.08 83,469.00 73,415.10
5200_115 Other Personnel Services Other Compensation .00 .00 400.00 .00 100.00
5400_100 Employee Benefits FICA .00 6,702.00 5,151.19 6,385.00 5,157.18
5400_115 Employee Benefits Retirement B .00 8,926.00 8,926.00 8,152.00 8,152.00
5400_125 Employee Benefits Health Insurance .00 24,731.00 24,731.00 19,445.00 19,445.00
5400_130 Employee Benefits Dental Insurance .00 948.00 948.00 858.00 858.00
5400_135 Employee Benefits Life Insurance .00 172.00 172.00 161.00 161.00
 Personnel Services Totals $0.00 $129,088.00 $110,320.27 $118,470.00 $107,288.28
 General Operating
6200 Medical Fees And Supplies 70,000.00 60,000.00 50,675.25 60,000.00 64,583.40
6800_192 Fees for Services Agency Fee 70,000.00 70,000.00 .00 70,000.00 .00
6900_140 Claims and Benefits Workers' Comp 1,300,000.00 1,300,000.00 941,402.99 1,300,000.00 1,057,464.92
7230 Insurance 675,000.00 674,549.00 627,020.00 674,549.00 643,221.00
7303 Regulatory and Bank Fees 15,000.00 15,000.00 10,610.41 15,000.00 14,086.25
 General Operating Totals $2,130,000.00 $2,119,549.00 $1,629,708.65 $2,119,549.00 $1,779,355.57
 Division 015 - Workers Compensation Totals $2,130,000.00 $2,248,637.00 $1,740,028.92 $2,238,019.00 $1,886,643.85
 Department 00 - Non-Departmental Totals $5,185,000.00 $6,123,892.00 $4,283,910.52 $4,978,829.00 $4,510,150.28
 EXPENSE TOTALS $5,185,000.00 $6,123,892.00 $4,283,910.52 $4,978,829.00 $4,510,150.28

 Fund 175 - Liability Ins. & Workers Comp. Totals
 REVENUE TOTALS $5,156,712.00 $4,626,893.00 $2,617,982.70 $5,080,069.00 $5,086,775.46




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 Budget Worksheet Report
 Budget Year 2027



 2027 Department 2026 Amended 2026 Actual 2025 Amended 2025 Actual
Account Account Description Requested Budget Amount Budget Amount
 EXPENSE TOTALS $5,185,000.00 $6,123,892.00 $4,283,910.52 $4,978,829.00 $4,510,150.28

 Fund 175 - Liability Ins. & Workers Comp. Totals ($28,288.00) ($1,496,999.00) ($1,665,927.82) $101,240.00 $576,625.18

 Net Grand Totals
 REVENUE GRAND TOTALS $5,156,712.00 $4,626,893.00 $2,617,982.70 $5,080,069.00 $5,086,775.46
 EXPENSE GRAND TOTALS $5,185,000.00 $6,123,892.00 $4,283,910.52 $4,978,829.00 $4,510,150.28

 Net Grand Totals ($28,288.00) ($1,496,999.00) ($1,665,927.82) $101,240.00 $576,625.18




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 Page 422 of 434
 Liability Insurance +
Worker’s Compensation
 May 11, 2026




 Page 423 of 434
From Acrisure, as of June 2025




 Page 424 of 434
Liability Insurance + Workers Comp Revenues
• FY27 Total $5.1M (+$0.5M over last year)

Comprised of:
$ 3.2M Liability Insurance ($1.8M GF Contribution+ $1.2M
 Contribution from Other Funds + $0.2M Other)
$ 1.9M Worker’s Comp ($1.5M GF Contribution + $0.4M
 Contribution from Other Funds)



 Page 425 of 434
Liability Insurance + Workers Comp Revenues
• FY27 Total $5.2M (+$0.6M over last year)
Comprised of:
$ 1.6M General Insurance
$ 0.5M Vehicle Insurance
$ 0.4M Property Insurance
$ 0.1M Inland Marine + Pollution
$ 0.3M Insurance Claims + Expenses
$ 0.2M Life Insurance
$ 0.1M Liability Insurance Fees

$ 1.3M WC Claims + Benefits
$ 0.7M WC Insurance
$ 0.1M WC Admin
 Page 426 of 434
Question and Discussion




 Page 427 of 434
 Budget Worksheet Report
 Budget Year 2027



 2027 Department 2026 Amended 2026 Actual 2025 Amended 2025 Actual
Account Account Description Requested Budget Amount Budget Amount
Fund 150 - Self Insurance
  REVENUE
 Department 08 - Human Resources
 Division 035 - Health and Dental Insurance
 Intergovernmental Revenues
4900_135 Participant Charges General Fund - Health 10,321,989.00 9,298,045.00 9,342,449.50 8,621,553.00 8,589,770.35
4900_137 Participant Charges Part Time and Cobra 77,446.00 60,136.00 .00 .00 .00
4900_140 Participant Charges Spec. Rev. & Enterprise - Health 4,049,843.00 3,609,908.00 3,260,923.61 2,815,992.00 2,813,913.29
4900_141 Participant Charges Health BED 2,652,928.00 2,434,026.00 1,998,537.80 1,968,003.00 1,930,820.04
4900_145 Participant Charges General Fund - Dental 419,130.00 387,305.00 388,993.37 417,544.00 416,352.05
4900_150 Participant Charges Spec. Rev. & Enterprise - Dental 162,793.00 146,771.00 131,898.77 135,086.00 133,748.66
4900_151 Participant Charges Dental BED 112,000.00 96,692.00 81,312.14 92,835.00 87,129.61
 Intergovernmental Revenues Totals $17,796,129.00 $16,032,883.00 $15,204,115.19 $14,051,013.00 $13,971,734.00
 Other Revenue
4800_110 Insurance Reimbursements Health Insurance 400,000.00 400,000.00 838,634.84 400,000.00 375,518.88
4900_300 Participant Charges COBRA .00 .00 (69.64) .00 3,851.64
4930_115 Employee Contributions Dental GF .00 .00 1,334.63 .00 2,190.31
4930_116 Employee Contributions Dental Spec Rev/Enterprise .00 .00 628.24 .00 325.07
4930_120 Employee Contributions Health Insurance GF 2,210,862.00 2,090,707.00 1,572,270.69 2,087,399.00 1,972,811.63
4930_121 Employee Contributions Health Spec 817,467.00 731,772.00 647,915.15 697,510.00 579,579.91
 Revenue/Enterprise
4930_122 Employee Contributions Health BED 929,118.00 832,608.00 591,885.94 772,425.00 654,315.44
4935_100 Retiree Contributions Dental Reimbursement .00 13,278.00 10,285.30 13,278.00 14,764.55
4935_110 Retiree Contributions Health Reimbursement .00 176,000.00 58,752.96 176,000.00 71,016.19
4950 Donations 100,000.00 100,000.00 59,206.50 100,000.00 112,450.01
 Other Revenue Totals $4,457,447.00 $4,344,365.00 $3,780,844.61 $4,246,612.00 $3,786,823.63
 Division 035 - Health and Dental Insurance Totals $22,253,576.00 $20,377,248.00 $18,984,959.80 $18,297,625.00 $17,758,557.63
 Department 08 - Human Resources Totals $22,253,576.00 $20,377,248.00 $18,984,959.80 $18,297,625.00 $17,758,557.63
 REVENUE TOTALS $22,253,576.00 $20,377,248.00 $18,984,959.80 $18,297,625.00 $17,758,557.63
  EXPENSE
 Department 08 - Human Resources
 Division 000 - Admin
 Personnel Services
5400_135 Employee Benefits Life Insurance .00 .00 (3.44) .00 .00
 Personnel Services Totals $0.00 $0.00 ($3.44) $0.00 $0.00
 Division 000 - Admin Totals $0.00 $0.00 ($3.44) $0.00 $0.00
 Division 035 - Health and Dental Insurance
 Personnel Services
5400_125 Employee Benefits Health Insurance .00 .00 (728.91) .00 .00
 Personnel Services Totals $0.00 $0.00 ($728.91) $0.00 $0.00




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 Budget Worksheet Report
 Budget Year 2027



 2027 Department 2026 Amended 2026 Actual 2025 Amended 2025 Actual
Account Account Description Requested Budget Amount Budget Amount
Fund 150 - Self Insurance
  EXPENSE
 Department 08 - Human Resources
 Division 035 - Health and Dental Insurance
 General Operating
6200 Medical Fees And Supplies 10,000.00 10,000.00 6,018.00 10,000.00 4,080.00
6500_104 Professional and Consultant Svs Third Party Admin. - 300,000.00 310,000.00 237,481.78 270,608.00 268,672.08
 Health
6500_105 Professional and Consultant Svs Third Party Admin. - 45,000.00 40,000.00 39,145.25 52,000.00 33,262.65
 Dental
6500_118 Professional and Consultant Svs Contractual Services 25,000.00 29,392.00 7,433.25 29,392.00 8,490.75
6500_119 Professional and Consultant Svs Health and Wellness 110,000.00 110,000.00 72,983.63 100,000.00 101,876.47
6860 State Health Insurance Tax 165,000.00 30,000.00 165,696.37 27,000.00 32,312.50
6900_110 Claims and Benefits Health Insurance Claims 19,250,000.00 17,251,821.00 13,910,341.00 15,492,691.00 16,913,309.47
6900_130 Claims and Benefits Dental Claims 673,576.00 615,000.00 494,229.21 610,000.00 595,759.70
7230 Insurance 1,675,000.00 1,500,000.00 1,429,771.56 1,374,520.00 1,358,646.06
 General Operating Totals $22,253,576.00 $19,896,213.00 $16,363,100.05 $17,966,211.00 $19,316,409.68
 Division 035 - Health and Dental Insurance Totals $22,253,576.00 $19,896,213.00 $16,362,371.14 $17,966,211.00 $19,316,409.68
 Department 08 - Human Resources Totals $22,253,576.00 $19,896,213.00 $16,362,367.70 $17,966,211.00 $19,316,409.68
 EXPENSE TOTALS $22,253,576.00 $19,896,213.00 $16,362,367.70 $17,966,211.00 $19,316,409.68

 Fund 150 - Self Insurance Totals
 REVENUE TOTALS $22,253,576.00 $20,377,248.00 $18,984,959.80 $18,297,625.00 $17,758,557.63
 EXPENSE TOTALS $22,253,576.00 $19,896,213.00 $16,362,367.70 $17,966,211.00 $19,316,409.68

 Fund 150 - Self Insurance Totals $0.00 $481,035.00 $2,622,592.10 $331,414.00 ($1,557,852.05)

 Net Grand Totals
 REVENUE GRAND TOTALS $22,253,576.00 $20,377,248.00 $18,984,959.80 $18,297,625.00 $17,758,557.63
 EXPENSE GRAND TOTALS $22,253,576.00 $19,896,213.00 $16,362,367.70 $17,966,211.00 $19,316,409.68

 Net Grand Totals $0.00 $481,035.00 $2,622,592.10 $331,414.00 ($1,557,852.05)




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 Page 429 of 434
Health and Dental Insurance
 May 11, 2026




 Page 430 of 434
From March 23, 2026
Presentation to BOF




 Page 431 of 434
Health and Dental Insurance Revenues
• FY27 Total $22.3M (+$2M over last year)


Comprised of:

$17.8M Participant Charges (City Contribution)
$ 4.5M Employee Contributions




 Page 432 of 434
Health and Dental Expenses
• FY27 Total $22.3M (+$M over last year)
Comprised of:
$19.3M Health Claims + Benefits
$ 1.7M Insurance
$ 0.7M Dental Claims + Benefits
$ 0.5M Administration Costs
$ 0.1M State Health Insurance Tax




 Page 433 of 434
Question and Discussion




 Page 434 of 434

BURLINGTON BOARD OF FINANCE
 BUSHOR CONFERENCE ROOM, 149 CHURCH STREET, 1ST FLOOR
 MINUTES OF MEETING
 May 11, 2026




1. Agenda
1. Agenda
Mayor Mulvaney-Stanak convened the meeting at 4:33 pm.
Members present: Mayor Mulvaney-Stanak, Councilors Barlow, Carpenter and CAO Schad (all in person);
Councilor Neubieser (online)
Member absent: City Council President Traverse


Subject 1.1. Motion to adopt agenda
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 1. Agenda

Department Council and Board


Type Action
 Procedural


Recommended Action Motion to adopt agenda as amended as follows: add to the consent agenda item
 3.6. ONE Cleanup/Cleanout Proposal (per Mayor Mulvaney-Stanak per Councilor
 Neubieser)
1.1. Motion to adopt agenda
Motion made by Councilor Barlow, seconded by Councilor Carpenter, to adopt the agenda as
presented. Motion passed unanimously.


2. Public Forum
2. Public Forum

Subject 2.1. Verbal Comments
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 2. Public Forum

Department Council and Board
Type Action
 Procedural


Recommended Action open Public Forum
 close Public Forum
2.1. Verbal Comments
Sharon Bushor: Retirement/Airport/Kemp Center


3. Consent Agenda
3. Consent Agenda

Subject 3.1. Motion to adopt the consent agenda (as amended) and take the
 actions indicated
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 3. Consent Agenda

Department Council and Board


Type Action (Consent)
 Procedural


Recommended Action Motion to adopt the consent agenda (as amended) and take the actions indicated
3.1. Motion to adopt the consent agenda (as amended) and take the actions indicated
Motion made by Councilor Carpenter, seconded by Councilor Barlow, to adopt the consent agenda as
amended and take the actions indicated. Motion passed unanimously.


Subject 3.2. April 27, 2026 Board of Finance Meeting Minutes - C/T
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 3. Consent Agenda

Department Department of Finance and Administration


Type Action (Consent)
 Information
 Minutes


Recommended Action approve the minutes
3.2. April 27, 2026 Board of Finance Meeting Minutes - C/T


Subject 3.3. Construction Contract for 2026 Water Distribution Improvements -
 DPW/Water Resources
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor
Category 3. Consent Agenda

Department Public Works Department - Water Resources


Type Action (Consent)


Recommended Action to approve and recommend that the City Council authorize the Director of Public
 works to execute a $1,326,385.00 contract with S.D. Ireland Brothers Corporation,
 subject to review and approval as to form of the City Attorney’s office, with
 authorization for contingency funding of an additional $265,277.00 for the
 construction of 2026 Water Distribution Improvements
3.3. Construction Contract for 2026 Water Distribution Improvements - DPW/Water Resources


Subject 3.4. Request to Accept and Execute a Federal Aviation Administration
 (FAA) for the Residential Sound Insulation Program (RSIP) Phase 6 Grant
 and a Contract Agreement with Jones Payne Group, Inc. (JPG) for the
 completion of this RSIP Phase 6 project - Airport
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 3. Consent Agenda

Department Patrick Leahy Burlington International Airport


Type Action (Consent)


Recommended Action 1. To approve and recommend that the City Council authorize the Director of
 Aviation to execute a contract agreement with Jones Payne Group, Inc. for up to
 $1,344,245.00 with a 15% contingency, as allowed by the grant, for an amount up
 to 1,545,882.00 for the program management and engineering services for the
 Residential Sound Insulation Program Phase 6, subject to review and approval of
 the City Attorney’s Office.
 2. To approve and recommend that the City Council authorize the Director of
 Aviation to execute a grant agreement with the Federal Aviation Administration to
 accept an amount of up to $1,222,871.00 with a 15% contingency, as allowed by
 the grant, for an amount up to 1,406,302.00 for the program management and
 engineering services for the Residential Sound Insulation Program Phase 6, subject
 to review and approval of the City Attorney’s Office.
 3. To approve and recommend that the City Council authorize the Director of
 Aviation to take such further actions, and to execute such further instruments
 approved as to form by the City Attorney, as may be necessary or convenient to
 effectuate the transactions contemplated hereby.
3.4. Request to Accept and Execute a Federal Aviation Administration (FAA) for the Residential Sound
Insulation Program (RSIP) Phase 6 Grant and a Contract Agreement with Jones Payne Group, Inc. (JPG) for
the completion of this RSIP Phase 6 project - Airport


Subject 3.5. Request to Execute a Federal Aviation Administration (FAA) grant for
 the Cargo Apron Construction project and execute a Contract with Hoyle
 Tanner and Associates (HTA) and execute a Contract with S.D. Ireland
 Concrete Corporation (SDI) - AIrport
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor
Category 3. Consent Agenda

Department Patrick Leahy Burlington International Airport


Type Action (Consent)


Recommended Action 1. To approve and recommend the City Council to authorize the Director of Aviation
 to execute a
 grant from the Federal Aviation Administration to accept an amount of up to
 $3,925,260 with a
 15% contingency, as allowed by the grant, for an amount up to $4,514,049 for the
 Cargo Apron
 Construction project, subject to review and approval of the City Attorney’s Office.
 2. To approve and recommend the City Council to authorize the Director of Aviation
 to execute a
 contract agreement with Hoyle Tanner and Associates (HTA) for up to $422,400
 with a 15%
 contingency, as allowed by the grant, for an amount up to $485,760 for the
 construction
 administration and resident project representative (RPR) services, subject to review
 and approval
 of the City Attorney’s Office.
 3. To approve and recommend the City Council to authorize the Director of Aviation
 to execute a
 contract agreement with S.D. Ireland Concrete Construction Corporation (SDI) for
 up to
 $3,927,000 with a 15% contingency, as allowed by the grant, for an amount up to
 $4,516,050
 for the construction services, subject to review and approval of the City Attorney’s
 Office.
3.5. Request to Execute a Federal Aviation Administration (FAA) grant for the Cargo Apron Construction
project and execute a Contract with Hoyle Tanner and Associates (HTA) and execute a Contract with S.D.
Ireland Concrete Corporation (SDI) - AIrport


Subject 3.6. ONE Cleanup/Cleanout Proposal - Gene Bergman/Laura Sanchez-
 Parkinson/Melo Grant
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 3. Consent Agenda

Department Council and Board


Type Action (Consent)


Recommended Action to approve and recommend that the City Council the use of $6,500 from the FY26
 City Council Initiative Fund to support the O.N.E. Clean Up event
3.6. ONE Cleanup/Cleanout Proposal - Gene Bergman/Laura Sanchez-Parkinson/Melo Grant


4. Deliberative Agenda
4. Deliberative Agenda
Subject 4.1. Response to Letter from Christine Hughes, Director of Richard Kemp
 Center and Funding Recommendation - REIB
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Racial Equity, Inclusion, & Belonging (REIB)


Type Action


Recommended Action move to approve and authorize Kelli Perkins, Director of the REIB Office to
 designate funds in an amount not to exceed $50,000.00 of the REIB budget for
 dispersal to the Richard Kemp Center, $25,000.00 of which will be dispersed in
 fiscal year 2027 and another $25,000.00 in fiscal year 2028 subject to final review
 and approval of the Chief Administrative Officer as well as the Office of the City
 Attorney
4.1. Response to Letter from Christine Hughes, Director of Richard Kemp Center and Funding
Recommendation - REIB
Christine Hughes was recognized.
Motion made by Councilor Carpenter, seconded by Councilor Barlow, to approve the motion as
presented. Motion passed unanimously.


Subject 4.2. Water Resources Metering Services Personnel Reorganization - DPW -
 Water Resources
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Public Works Department - Water Resources


Type Action


Recommended Action 1. To recommend that the City Council approve the:
  Reclassificationof the Water Meter Field Technician, a Regular, Full-time, Non-
 Exempt, AFSCME, Grade 15 position to the tiered Water Meter Field Technician In
 Training/I/II as follows: o Water Meter Field Technician In Training, a Regular, Full-
 time, Non-Exempt, AFSCME, Grade 14, the first of three tiers for this position; and,
 o Water Meter Field Technician I, a Regular, Full-time, Non-Exempt, AFSCME, Grade
 15, the second of three tiers for this position; and, o Water Meter Field Technician
 II, a Regular, Full-time, Non-Exempt, AFSCME, Grade 16, the third of three tiers for
 this position.
  Reclassification and retitling of one Meter to Cash Analyst I/II, a Regular, Full-
 time, Non-Exempt, AFSCME, Grade 16/17 position to the tiered Water Meter Field
 Technician In Training/I/II as follows: o Water Meter Field Technician In Training, a
 Regular, Full-time, Non-Exempt, AFSCME, Grade 14, the first of three tiers for this
 position; and, o Water Meter Field Technician I, a Regular, Full-time, Non-Exempt,
 AFSCME, Grade 15, the second of three tiers for this position; and, o Water Meter
 Field Technician II, a Regular, Full-time, Non-Exempt, AFSCME, Grade 16, the third
 of three tiers for this position.
  Reclassification and retitling of the Water Meter Working Foreperson, a Regular,
 Full-time, NonExempt, AFSCME, Grade 16 position to the Metering Operations Lead,
 a Regular, Full-time, NonExempt, AFSCME, Grade 19 position
4.2. Water Resources Metering Services Personnel Reorganization - DPW - Water Resources
Motion made by Councilor Carpenter, seconded by Councilor Barlow, to approve the motion as
presented. Motion passed unanimously.


Subject 4.3. Reclassification and Retitling an Assistant City Attorney - Director of
 General Government & Transactional Services to Assistant City Attorney -
 City Attorney's Office
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department City Attorney


Type Action


Recommended Action to approve the reclassification and retitling from Assistant City Attorney – Director
 of General Government & Transactional Services, Regular, Full-time, Exempt, Non-
 Union, Grade 26, to Assistant City Attorney, Regular, Full-time, Exempt, Non-Union,
 Grade 24
4.3. Reclassification and Retitling an Assistant City Attorney - Director of General Government &
Transactional Services to Assistant City Attorney - City Attorney's Office
Motion made by Councilor Barlow, seconded by Councilor Neubieser, to approve the motion as
presented. Motion passed unanimously.


Subject 4.4. AEMT Average Final Compensation for Non-Union Command Staff -
 Fire
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 4. Deliberative Agenda

Department Fire Department


Type Action


Recommended Action approve and recommend that the City Council authorize the inclusion of the 4%
 AEMT incentive for nonunion Fire Department employees as pensionable
 compensation for AFC purposes, such that the percentage of employee wages to be
 contributed to BERS as set annually by the City Council annual budget appropriation
 resolution will be understood to be of base wages plus the AEMT incentive for such
 non-union employees, with required employee and employer retirement
 contributions
4.4. AEMT Average Final Compensation for Non-Union Command Staff - Fire
Motion made by Councilor Barlow, seconded by Councilor Neubieser, to approve the motion as
presented. Motion passed unanimously.


5. Budget Review
5. Budget Review
CAO Schad spoke to this agenda item.
Subject 5.1. Retirement
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor
Category 5. Budget Review
Department Department of Finance and Administration


Type Information
 Presentation


5.1. Retirement


Subject 5.2. Liability Insurance and Workers' Compensation
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor
Category 5. Budget Review
Department Department of Finance and Administration


Type Information
 Presentation


5.2. Liability Insurance and Workers' Compensation


Subject 5.3. Health and Dental Insurance
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor
Category 5. Budget Review
Department Department of Finance and Administration


Type Information
 Presentation


5.3. Health and Dental Insurance


6. Adjournment
6. Adjournment

Subject 6.1. Motion to adjourn
Meeting May 11, 2026 - Board of Finance Meeting - Monday, May 11, 2026, 4:30 PM,
 Bushor Conference Room, 149 Church Street, 1st Floor


Category 6. Adjournment

Department Council and Board
Type Action
 Procedural


Recommended Action Motion to adjourn
6.1. Motion to adjourn
Mayor Mulvaney-Stanak adjourned the meeting at 5:52 pm.