Committee of the Whole — Aurora, IL
Date: 2024-01-02

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 January 02, 2024
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, DECEMBER 19, 2023 COMMITTEE OF THE WHOLE
 MEETING
 23-1051 Approval of the Minutes of the Tuesday, December 19, 2023, Committee of the
 Whole Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Meeting Scheduled for
 December 20, 2023 [Rescheduled from December 27, 2023] was Cancelled.
 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On December 21, 2023 and Reviewed the Following
 Items:
 23-0882 A Resolution to provide annual true-up to Scientel Solutions LLC., 2021 N Eola
 Rd, Aurora, IL 60502, for Preventive Maintenance & Support of City-wide CCTV
 for a total of $71,765.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0883 A Resolution to provide annual true-up to Scientel Solutions LLC., 2021 N Eola
 Rd, Aurora, IL 60502, for Network Infrastructure Managed Services of city-wide
 network infrastructure for an amount not to exceed $139,050.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 1 Printed on 12/29/2023
Committee of the Whole Agenda - Final January 2, 2024


 23-1044 A Resolution Authorizing the Provision of America Rescue Plan Act (ARPA)
 funding for Aurora Civic Center Authority (ACCA) in the amount of $4,500,000 for
 2024.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety & Transportation Committee Meeting Scheduled for
 December 19, 2023 [Rescheduled from December 26, 2023] was Cancelled.
 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On December 18, 2023 and
 Reviewed the Following Items:
 23-0991 A Resolution authorizing the award of a contract for the 2024 citywide Sanitary
 Sewer CIPP Lining Project to Hoerr Construction Inc., in the bid amount of one
 million one hundred forty-eight thousand four hundred seventy-eight dollars and
 zero cents ($1,148,478.00).
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-0994 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 Donegal Services LLC, 13011 Grant Road, Lemont, IL 60439 in the amount of
 $56,050 for Building Demolition at 14 S. LaSalle Street.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-1013 A Resolution authorizing the purchase of a turf maintenance sprayer, from
 Reinders Inc., through Sourcewell, for $109,819.86.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-1020 A Resolution authorizing the Director of Purchasing to execute a professional
 services agreement with Walker Consultants in the amount of $93,470 for a
 Downtown Parking Study.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 23-1022 A Resolution authorizing the Director of Purchasing to adopt unit prices for the
 purchase of Sensus Water Meters.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Meeting Scheduled for
 December 19, 2023 was Cancelled.




City of Aurora Page 2 Printed on 12/29/2023
Committee of the Whole Agenda - Final January 2, 2024


 HELD ITEM (FROM DECEMBER 19, 2023 COMMITTEE OF THE WHOLE MEETING)

 22-0211 An Ordinance Creating Section 2-65 of the Code of Ordinances pertaining to
 Aldermanic Initiative Funds.

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 3 Printed on 12/29/2023

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 January 02, 2024
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called.

 A motion was made by Alderman Franco and seconded by Alderwoman Smith
 to allow Alderman Saville and Alderman Llamas to participate in this meeting
 remotely per section 2-80 based on a reasonable anticipation of an extended
 illness. The motion carried by voice vote and Alderman Saville and Alderman
 Llamas participated in the meeting remotely.
 Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman
 Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch,
 Alderman Ron Woerman, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, DECEMBER 19, 2023 COMMITTEE OF THE WHOLE
 MEETING

 23-1051 Approval of the Minutes of the Tuesday, December 19, 2023, Committee
 of the Whole Meeting.
 A motion was made by Alderwoman Smith and seconded by Alderwoman
 Garza to approve the minutes as presented. The motion carried by voice vote.

 MAYOR’S REPORT

 There was no Mayor's Report at this meeting.


 PUBLIC COMMENT

 There were no members of the public present and wishing to present public comment
 to the Committee of the Whole.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final January 2, 2024



 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Meeting Scheduled for
 December 20, 2023 [Rescheduled from December 27, 2023] was Cancelled.

 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On December 21, 2023 and Reviewed the Following
 Items:

 23-0882 A Resolution to provide annual true-up to Scientel Solutions LLC., 2021
 N Eola Rd, Aurora, IL 60502, for Preventive Maintenance & Support of
 City-wide CCTV for a total of $71,765.00.
 (PLACED ON UNFINISHED BUSINESS)


 23-0883 A Resolution to provide annual true-up to Scientel Solutions LLC., 2021
 N Eola Rd, Aurora, IL 60502, for Network Infrastructure Managed
 Services of city-wide network infrastructure for an amount not to exceed
 $139,050.
 (PLACED ON UNFINISHED BUSINESS)


 23-1044 A Resolution Authorizing the Provision of America Rescue Plan Act
 (ARPA) funding for Aurora Civic Center Authority (ACCA) in the amount
 of $4,500,000 for 2024.
 Chris Minick, Chief Financial Officer - City of Aurora, presented regarding this item.
 Tim Rater, President and CEO of the Aurora Civic Center Authority, presented and
 responded to questions regarding this item.
 Alex Alexandrou, Chief Operating Officer - City of Aurora, presented briefly regarding
 this item.
 (PLACED ON UNFINISHED BUSINESS)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety & Transportation Committee Meeting Scheduled for
 December 19, 2023 [Rescheduled from December 26, 2023] was Cancelled.




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final January 2, 2024



 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On December 18, 2023 and
 Reviewed the Following Items:

 23-0991 A Resolution authorizing the award of a contract for the 2024 citywide
 Sanitary Sewer CIPP Lining Project to Hoerr Construction Inc., in the bid
 amount of one million one hundred forty-eight thousand four hundred
 seventy-eight dollars and zero cents ($1,148,478.00).
 (PLACED ON CONSENT AGENDA)


 23-0994 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with Donegal Services LLC, 13011 Grant Road, Lemont, IL
 60439 in the amount of $56,050 for Building Demolition at 14 S. LaSalle
 Street.
 (PLACED ON CONSENT AGENDA)


 23-1013 A Resolution authorizing the purchase of a turf maintenance sprayer,
 from Reinders Inc., through Sourcewell, for $109,819.86.
 (PLACED ON CONSENT AGENDA)


 23-1020 A Resolution authorizing the Director of Purchasing to execute a
 professional services agreement with Walker Consultants in the amount
 of $93,470 for a Downtown Parking Study.
 (PLACED ON CONSENT AGENDA)


 23-1022 A Resolution authorizing the Director of Purchasing to adopt unit prices
 for the purchase of Sensus Water Meters.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Meeting Scheduled for
 December 19, 2023 was Cancelled.

 HELD ITEM (FROM DECEMBER 19, 2023 COMMITTEE OF THE WHOLE MEETING)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final January 2, 2024



 22-0211 An Ordinance Creating Section 2-65 of the Code of Ordinances
 pertaining to Aldermanic Initiative Funds.
 Rick Veenstra, Corporation Counsel - City of Aurora, presented and responded to
 questions regarding this item.
 Chris Minick, Chief Financial Officer - City of Aurora, responded to questions regarding
 this item.
 Alex Alexandrou, Chief Management Officer - City of Aurora, presented regarding this
 item.

 1. A motion was made by Alderman Franco and seconded by Alderwoman
 Smith to add the language contained in "Amendment 1" dated December 28,
 2023 to the proposed ordinance (draft of November 22, 2023). The motion
 carried by the following vote:

 Aye - 12: Alderman Llamas, Alderwoman Garza, Alderman Mesiacos,
 Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver,
 Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch,
 Alderman Woerman

 2. Alderman Bugg proposed an amendment to change the word "director" to
 the word "department" as contained in line 12, paragraph 7, page 11 of the
 proposed ordinance (draft of November 22, 2023). After discussion regarding
 this topic, Alderman Bugg withdrew his proposed amendment.

 3. A motion was made by Alderman Laesch and seconded by Alderman
 Saville to change the word "concurrence" to the word "notice" as contained in
 line 11, paragraph 7, page 11 of the proposed ordinance (draft of November 22,
 2023) . The motion carried by the following vote:

 Aye - 9: Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman
 Saville, Alderman Tolliver, Alderman Bugg, Alderwoman Baid, Alderman
 Laesch, Alderman Woerman

 Nay - 3: Alderman Llamas, Alderwoman Garza, Alderwoman Smith

 4. A motion was made by Alderman Laesch and seconded by Alderwoman
 Garza to amend the period of notice required from "sixty (60)" to "thirty (30)"
 days prior to the date funds are needed as contained in line 9, paragraph 3,
 continued from page 4 of the proposed ordinance (draft of November 22, 2023).
 The motion failed by the following vote:

 Aye - 3: Alderwoman Garza, Alderman Saville, Alderman Laesch

 Nay - 9: Alderman Llamas, Alderman Mesiacos, Alderman Donnell, Alderman
 Franco, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman
 Baid, Alderman Woerman

 A motion was made by Alderwoman Baid and seconded by Alderman Saville
 to hold this item at the Committee of the Whole for two weeks. The motion
 carried by voice vote and this item was held until the January 16, 2024
 Committee of the Whole meeting.




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final January 2, 2024



 CLOSED SESSION

 There was no need for a Closed Session at this meeting.


 ADJOURN

 A motion was made by Alderman Franco and seconded by Alderwoman Smith
 to adjourn this meeting. The motion carried by voice vote and the meeting
 adjourned at 7:02 p.m.

 Submitted by:

 ______________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 5