Parks, Arts, and Culture Committee — Burlington, VT
Date: 2023-11-29
Time: 17:00

City Council - Parks, Arts and Culture Committee




Wednesday, November 29, 2023, 5:00 PM, Zoom/645 Pine St, Front Conference Room

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1. Call to Order
  Subject 1.1. Call to Order
  Meeting November 29, 2023 - Parks, Arts and Culture Committee Meeting - Wednesday,
 November 29, 2023, 5:00 PM, Zoom/645 Pine St, Front Conference Room
  Category 1. Call to Order
  Department


  Type

2. Procedural Items
  Subject 2.1. Motion to amend/adopt agenda
  Meeting November 29, 2023 - Parks, Arts and Culture Committee Meeting - Wednesday,
 November 29, 2023, 5:00 PM, Zoom/645 Pine St, Front Conference Room


  Category 2. Procedural Items
  Department


  Type

  Recommended Action

  Subject 2.2. Motion to adopt minutes from 10/25/2023 Meeting
  Meeting November 29, 2023 - Parks, Arts and Culture Committee Meeting - Wednesday,
 November 29, 2023, 5:00 PM, Zoom/645 Pine St, Front Conference Room


  Category 2. Procedural Items

  Department Parks, Recreation, & Waterfront


  Type

  Recommended Action

3. Public Forum
  Subject 3.1. PUBLIC FORUM
  Meeting November 29, 2023 - Parks, Arts and Culture Committee Meeting - Wednesday,
 November 29, 2023, 5:00 PM, Zoom/645 Pine St, Front Conference Room
  Category 3. Public Forum
  Department


  Type

4. Agenda
  Subject 4.1. Cemetery Operations Report
  Meeting November 29, 2023 - Parks, Arts and Culture Committee Meeting - Wednesday,
 November 29, 2023, 5:00 PM, Zoom/645 Pine St, Front Conference Room
  Category 4. Agenda
  Department


  Type

  Subject 4.2. Fletcher Free Library MOU Update
  Meeting November 29, 2023 - Parks, Arts and Culture Committee Meeting - Wednesday,
 November 29, 2023, 5:00 PM, Zoom/645 Pine St, Front Conference Room


  Category 4. Agenda

  Department


  Type

  Recommended Action

  Subject 4.3. Highlight Update
  Meeting November 29, 2023 - Parks, Arts and Culture Committee Meeting - Wednesday,
 November 29, 2023, 5:00 PM, Zoom/645 Pine St, Front Conference Room
  Category 4. Agenda

  Department Parks, Recreation, & Waterfront


  Type

  Recommended Action

  Subject 4.4. Standing Item - Solar Eclipse Update
  Meeting November 29, 2023 - Parks, Arts and Culture Committee Meeting - Wednesday,
 November 29, 2023, 5:00 PM, Zoom/645 Pine St, Front Conference Room


  Category 4. Agenda

  Department Parks, Recreation, & Waterfront


  Type

  Recommended Action

  Subject 4.5. Waterfront Bathrooms
  Meeting November 29, 2023 - Parks, Arts and Culture Committee Meeting - Wednesday,
 November 29, 2023, 5:00 PM, Zoom/645 Pine St, Front Conference Room


  Category 4. Agenda

  Department Parks, Recreation, & Waterfront


  Type

  Recommended Action

5. Adjournment

6. Informational and Non-Discrimination Statements
  Subject 6.1. This agenda is available in alternative formats upon request. For more
 information on access, call Lori Olberg, Licensing, Voting and Records
 Coordinator (802-865-7136)(TTY 802-865-7142). Persons with disabilities
 who require assistance or special arrangements to participate are encouraged
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 repeating at 1:00 am and 7:00 am the following day. The City of Burlington will
 not tolerate unlawful harassment or discrimination on the basis of political or
 religious affiliation, race, color, national origin, place of birth, ancestry, age,
 sex, sexual orientation, gender identity, marital status, veteran status,
 disability, HIV positive status, crime victim status or genetic information.
  Meeting November 29, 2023 - Parks, Arts and Culture Committee Meeting - Wednesday,
 November 29, 2023, 5:00 PM, Zoom/645 Pine St, Front Conference Room
  Category 6. Informational and Non-Discrimination Statements
  Department Council and Board


  Type

BURLINGTON CITY CEMETERIES
GREENMOUNT, ELMWOOD, AND LAKEVIEW
 HISTORY
 Greenmount – Established ~1764 Multiple prominent residents/residents of historical
 significance in all three cemeteries
 Elmwood – Established between 1794-1804
 Lakeview contains multiple areas purchased by or
Lakeview – Established 1871 (burials as early as 1868) dedicated to the burial of specific groups – Military,
 Louisa Howard Chapel – opened 1882 Home for Destitute Children, Home for Friendless
 Women, Freeground, Temple Sinai, Somali-Bantu Society
 of Vermont/Islamic Society

 2
STAFF
Cindi Wight – Cemetery Superintendent
Steven Bachand – Parks and Cemetery
Grounds Manager
Paul Morris – Working Foreman
Sherman Woods – Cemetery Worker
Holli Bushnell – Office Assistant
Jason Howard – Seasonal Grounds Worker
4-6 Seasonal grounds workers
(Due to budget shortfall we will only be
able to hire Howard for the spring
months, will add additional seasonals
after 7/1/2024)

 3
FY24 BUDGET
  Revenue
  Perpetual care income $ 20,000.00
  Louisa Howard Chapel $ 4,000.00
  Lot sales $ 78,000.00
  Burials $ 70,000.00
  Fees for services $ 2,000.00
  Foundations $ 350.00

  Expenses
  Staffing $ 222,349.00
  Dues & subscriptions $ 1,000.00
  Repair & Maintenance $ 13,761.00
  Utilities $ 13,400.00
  Capital Leases $ 820.00
  Misc $ 410.00
 $ 251,740.00
  Special one-time funds
  Remainder FY23 assigned Fund balance $ 18,000.00
  Bond - design section 8 $ 50,000.00




 4
GREEN AND EQUITY PRACTICES

BURLINGTON CITY ORDINANCES REQUIRE A CONCRETE VAULT FOR
FULL BURIAL
Full (casket) burials can use a vault with holes drilled in the bottom
• Green caskets can be used (pine box, wicker, board and shroud)
• Embalming is not required
Staff has worked with the Conservation team and Grow Wild to develop
low mow area and pollinator gardens
Vermont has legalized both alkaline hydrolysis (green
cremation/aquamation) and human composting
The city has standard rates for all lot purchases and burials
The State of Vermont does provide assistance to those who cannot
afford to dispose of their loved one’s remains



 5
 There really isn’t much of a difference between private and public
PRIVATE VS PUBLIC cemeteries




 Private Cemeteries in Home Burials
 Burlington
 Mt. Calvary (Old and New) and St. According to state statute and a
 Joseph’s are under the ospices of 1973 Attorney General’s opinion,
 the Catholic Diocese families in Vermont may care for
 their own dead. This includes
 Ohavi Zedek has a small cemetery in transporting the deceased, burial on
 the New North End private property, and/or cremation.
 All three are still required to abide Vermont law provides that a private
 by Burlington City Ordinances individual may set aside a portion of
 land he or she owns to use as a
 burial space for immediate family
 members, so long as this use does
 not violate the health laws and
 regulations of the state and the
 town in which such land is situated

 6
PRIVATE VS PUBLIC
RATES:
 Burlington City Rates:
 Burials (no Burials on Sundays)*
 Type of Burial:
 Casket Burial or above ground interment: $990.00, $1,650.00, $1080.00
 Urn Burial or above ground interment: $550.00, $770.00, $600.00
 Child Casket Burial or above ground interment: $500.00, $700.00, $500.00

 Lot Purchase:
 Single Grave Lot, Single Section 1: $770.00 or $1,320.00
 Single Grave Lot, all Lakeview lots except Single Section 1: $1,100.00 or $1,750.00
 Single Urn Lot, Howard Cremation Garden: $385.00 or $495.00
 Two-Urn Niche, South Columbarium: $2,475.00 or $3,300.00
 Baby Lot in Baby Section of Section 4: $250.00 or $350.00




 7
PRIVATE VS PUBLIC Catholic Cemeteries (Holy Cross) Ohavi Zedek
RATES (CON’T) Sale of Lots –Burial Rights:

 Single Grave for Casket or
 $500.00
 One Cremation


 Two Grave Lot – for One
 Casket or One Cremation $1,000.00
 Each


 Second Burial Right in a
 $250.00
 Grave

 Interment Fees – Opening and Closing Fees:

 Casket $150.00
 Cremation $100.00

 Sale of Columbarium Niche:
 Any One Niche with One interment Right: $1,500.00
 With Two Interment Rights: $1,800.00

 Columbarium Opening and Closing Fee: $75.00




 8
 VOLUNTEER INITIATIVES
 Placing Flags on Veteran’s Graves for Memorial Day

 VOCA (Vermont Old Cemeteries Association) restoration of Home for Destitute Children and Elmwood

 Old East End Neighborhood Coalition cleaning graves and caring for Greenmount – Jason Stuffle

 Keurig/Dr. Pepper team cleaning graves

 Working with Lacey-Ann Smith/restorative justice

 Work with conservation team and Grow Wild to develop low mow areas and pollinator gardens

Multiple contacts from general public wanting to clean stones or do other volunteer work. Need for coordinator. 9
THE FUTURE
• Section signage
• New section development
• Expanding Islamic Section
• Continued data entry of Burial and Lot Cards

CITY OF BURLINGTON Councilor Joe Magee, Chair, Ward 3
PARKS, ARTS & CULTURE COMMITTEE Councilor Ali Dieng, Ward 7
 Councilor Mark Barlow, North District

 Staff: Holli Bushnell, Office Assistant
 Lakeview Cemetery
 hbushnell@burlingtonvt.gov


Minutes
Parks, Arts & Culture Committee Meeting
Wednesday, November 29, 2023, 5:00pm
MEETING CONDUCTED IN PERSON AT 645 PINE ST, FRONT CONFERENCE ROOM, AND VIA ZOOM


Attendance:
Committee Members: Chair Joe Magee, Councilor Ali Dieng, Councilor Mark Barlow

City Staff: Holli Bushnell - BPRW, Mary Danko - FFL, Zach Williamson – BCA, Cindi Wight – BPRW, Doreen
Kraft - BCA

Public Present: Jonathan Chapple-Sokol – President, Friends of FFL

Meeting called to order at 5:01 pm by Chair Joe Magee

Approval of Agenda
Ali Dieng moved to approve the agenda, Mark Barlow seconded, all were in favor.

Approval of Draft Minutes from 10/25/2023
Barlow moved to approve the minutes, Dieng seconded, all were in favor

Public Forum
Public forum was opened at 5:02pm. Jonathan Chapple-Sokol asked why the word “literacy” isn’t in the
committee’s name. Chapple-Sokol pointed out that PACC oversees what goes on at the library and
literacy is the library’s primary focus. The library is the city’s largest indoor park, and there is plenty of
culture there, but literacy is the main purpose of the library. Public forum was closed at 5:04pm

Cemetery Operations Report –

Holli Bushnell, office assistant for the city cemeteries, provided a power point presentation detailing the
history, staffing, budget, green and equity practices, volunteer initiatives, and future plans for the
cemeteries department. The report also pointed out the differences between Burlington’s public city
cemeteries and privately owned cemeteries in the area. BPRW director Cindi Wight reported the budget
information to the committee as the finances are outside of Bushnell’s purview. Wight was also able to
speak to future initiatives such as new section development and work with the Islamic Society while
Bushnell shared her dreams for a future alkaline hydrolysis and human composting facility in Burlington.

Barlow asked if the cemetery staff is staff isolated to work on those grounds or if other members of
BPRW assist in cemetery upkeep. Bushnell and Wight confirmed that the staff is isolated to cemetery as
roughly half the work grounds staff does is specialized (grave digging, stone maintenance). That said,
CITY OF BURLINGTON Councilor Joe Magee, Chair, Ward 3
PARKS, ARTS & CULTURE COMMITTEE Councilor Ali Dieng, Ward 7
 Councilor Mark Barlow, North District

 Staff: Holli Bushnell, Office Assistant
 Lakeview Cemetery
 hbushnell@burlingtonvt.gov


with Steve Bachand taking over the Grounds and Cemetery Manager position the cemetery has been
able to request assistance from other parts of BPRW with greater ease than previously. For example,
the was understaffed leading up to Memorial Day, and some members of the grounds crew came over
after their regular work day to mow and prep the cemeteries in advance of the holiday. Additionally,
staff does borrow equipment from other parts of the department. The fleet is available to help as it is
for the rest of the department, but the cemetery dose use a lot of our own equipment.

Magee was laudatory of the collaborative work between Dan Cahill’s conservation team and cemeteries
as part of their green efforts. Dieng appreciated the thorough, detailed information provided by
Bushnell and Wight.

Fletcher Free Library MOU –

Jonathan Chapple-Sokol, president of Friends of FFL, explained that 5 years ago the Friends entered into
an MOU with the library. This MOU allowed the Friends to become the primary fiscal agent to raise
funds for FFL. The Friends historically were just civic organization, occasionally putting on programs but
mostly just raising funds. With the MOU they became a cross between a foundation and a friends group
– and became the primary recipient of non-municipal funds for Library (the funds raised during the
annual appeal). Mary Danko added that donations can be anonymous to Friends with MOU in place and
can have as many or as few strings as the donor wants. This is something FFL cannot do on its own.

From the MOU put in place in 2018, the Friends knew that the Library was be interested in engaging in a
capital campaign within the 5 years. Unfortunately, like all of us, no one saw Covid coming, and a capital
campaign was never able to be launched during the existing MOU. That MOU expired in October of
2023. Chapple-Sokol is at PACC to make the simple request for the committee to consider an extension
to the existing MOU for 10 more years. And while that is his primary purpose for attending the meeting,
Chapple-Sokol did want to provide information on the next steps for FFL and the Friends.

The library is planning to engage in a capital campaign, and that will execute an addendum to the MOU
to define responsibilities. Using the BCA foundation language re-written for the Friends of Fletcher Free
Library, the fund will be received by friends (note: this has not yet been run by the city attorneys, but
the language is familiar/similar to existing MOUs). The Friends have also engaged an attorney, and they
intend to work out the details together with city attorneys. The goal is to formalize the relationship for
capital campaign. The Friends recently received a substantial bequest and the agreement between city
and friends was used to manage the bequest. That said, the friends and FFL may want to create
language in an addendum that becomes a little more pro-forma than case by case which is currently the
situation. For example, if funds or a bequest are willed to FFL, there needs to be greater procedure. The
first step in making sure everything is correctly organized is to update current the MOU.

Danko shared that, when she took over as director for FFL, the Friends managed around $25,000 a year.
Right now they are managing around $250,000. The Friends act as a fiscal agent because they’re a
CITY OF BURLINGTON Councilor Joe Magee, Chair, Ward 3
PARKS, ARTS & CULTURE COMMITTEE Councilor Ali Dieng, Ward 7
 Councilor Mark Barlow, North District

 Staff: Holli Bushnell, Office Assistant
 Lakeview Cemetery
 hbushnell@burlingtonvt.gov


501c3. They have excellent accounting and donor systems. They have to make sure everything they do
is in support of library because that’s what their 501c3 requires of them. FFL is looking for PACC’s
support at full City Council for the MOU extension.

The committee had no questions. Barlow moved to approve the request for PACC to support the MOU
extension, Dieng seconded.

Magee asked for confirmation as to whether the extension is for 10 years extension or if it’s adding 5
years to the initial MOU. Chappel-Sokol confirmed it is for 10 additional years. Barlow requested that
the language of the MOU make it clear that the extension is for 10 years when it goes to full council.
Chapple-Sokol confirmed that the ambiguous language will be updated before the item goes before the
full council.

All were in favor of providing PACC support for the FFL/Friends of FFL MOU at the full council meeting.

Highlight Update -

Zach Williamson shared that, as of this meeting, Highlight is about a month away. BCA will be making a
big announcement at Foam tomorrow, 12/1, sharing the full line up for the event. Williamson feels it’s
going to be another amazing year for Highlight. He doesn’t even mind that some people still call it first
night.

The Bright Idea Project is what makes Highlight unique – this year ideas generated include a Taylor Swift
dance party, Futurama dance party, and a number of other events that embrace community, presenting
appropriate entertainment for BTV on NYE. Tickets have been on sale for the month of November for
$12, and will go up to $15 in December. BCA has already sold over 380 tickets which is more than usual.
The tickets tend to sell steadily through December and then hundreds of tickets are usually sold a day at
the end of the month. BCA estimates approximately 3500 tickets will be sold, but BCA and other
organizations will also give a bunch away. BCA is thrilled to be working with the Unitarian Universalist
Church, Vermont Comedy Club, and Echo where they will feature full days of programing. Echo won’t be
available next year, 2024, due to renovations. Events will also be taking place in Waterfront Park, at
Skinny Pancake and Foam Brewers, and all around the downtown and waterfront areas.

Dieng asked how fundraising is going. Williamson shared that they are a little bit below where they’d
like to be from previous years, roughly $110,000. That said, BCA always sets their goal lower for ticket
sales and then gets a pleasant surprise from day and week of sales. Williamson is confident that they’ll
make up the difference through ticket fundraising. That said, the event did lose some support due to
economic issues.

Dieng asked about performer contracts and if there is a plan for inclement weather. Williamson shared
that contracts for performers were sent out in September and October. Performers have deposited
checks to hold the date and have been provided funds they need to create their pieces. In terms of
CITY OF BURLINGTON Councilor Joe Magee, Chair, Ward 3
PARKS, ARTS & CULTURE COMMITTEE Councilor Ali Dieng, Ward 7
 Councilor Mark Barlow, North District

 Staff: Holli Bushnell, Office Assistant
 Lakeview Cemetery
 hbushnell@burlingtonvt.gov


weather issues, everyone gets paid regardless of weather issues. BCA is using the same stage package
as last three years at Waterfront Park, which is the biggest gamble in terms of the weather. Cirque du
Fuego is creating a giant champ to burn in effigy and BCA is working with the Fluffy Bus artists who
previously exhibited at Burning Man.

Magee shared that he is excited for Big Gay New Year.

Doreen Kraft concluded by sharing that, in terms of fundraising, they still have a number of requests out
to individual donors and will be in contact with them again this week. It is very common to hear from 2
to 3 donors this week. Kraft is confident that the funding gap will be closed soon.

Solar Eclipse Update –

Williamson shared that the Solar Eclipse on 4/8/2024 is another tricky weather situation when
compared to Highlight. He was able to attend a conference in Montpelier where he was able to hear a
number of speakers including the eclipse coordinator from Casper, WY, and get a number of great tips
and information from what the experience cities had with the eclipse in 2017. Following this meeting,
Williamson met with VT department of tourism, ski Vermont, echo, and others to coordinated and share
info. It was a good connection to the larger state initiative concerning the eclipse. Williamson
continued by sharing that he feels this is an amazing project to work on and a great example of a
successful interdepartmental, if not full city effort.

Williamson continued by sharing that BCA has been looking at ways to educate and communicate to
large group of people who’ve probably never been to BTV before. They are starting to document
different teams to coordinate info, and there is a fundraising element to this project as well. BCA is still
hoping to raise more funds. Presently, BCA has received $20,000 from Northfield savings bank and is
working with hotels to secure additional funding through them. As they did not raise as much as they
hoped, that does diminish performance aspects of the event. Instead, BCA will act as a centralizing
agency for events run by private organizations. BCA is actively encouraging businesses to elevate what
they’re doing the whole 4-day period surrounding the eclipse. BCA will be doing less of their own
programing and trying to do more to broadcast what everyone else is doing. BCA will be providing
merchandise - likely engaging an RFP for a national merchandising company to be on the ground selling
products. BCA also wants to work with local artisans for some merchandise. They are not trying to
leave out locals, but feel they will need national brand assistance for simplicity.

Barlow congratulated Williamson on the progress he’s made. Magee asked if there is a precedent to
reach out to federal government for funds. Williamson shared that BCA has been looking at the RRC
interdepartmental team as a model for eclipse work. He also noted that there will be a new mayor who
will only have been mayor for a week when the eclipse takes place. He has been working to mitigate
transition a week after new mayor assumes job.
CITY OF BURLINGTON Councilor Joe Magee, Chair, Ward 3
PARKS, ARTS & CULTURE COMMITTEE Councilor Ali Dieng, Ward 7
 Councilor Mark Barlow, North District

 Staff: Holli Bushnell, Office Assistant
 Lakeview Cemetery
 hbushnell@burlingtonvt.gov


Kraft shared that BCA did look into potential federal funds, and noted that so far they haven’t funded
any of the states in the path of totality. It is the state offices that do the funding for this sort of thing.
As is typical in VT, there’s never enough funding – not even the department of tourism has a significant
budget and there are no funds for municipalities. Kraft feels that the public safety aspect might find
funding in the state budget or in the form of a special allocation from governor. Either would be helpful
and appropriate. Magee felt that these options might be worth exploring or at least something to think
about over next month.

Dieng appreciated the collaboration BCA is doing with local businesses and the idea of making the City
the one stop to get eclipse info. He also noted that Williamson did not mention any events taking place
in the NNE or other parts of city. Dieng also suggested team look into bathrooms being supported by
private organizations.

Williamson shared that the current thinking is to work with NPAs and community groups. Working with
them, BCA will distribute solar eclipse kits to smaller sections of the community for them to do own
events and gather in their own spaces. People can celebrate how they want to and stay out of the
downtown area where visitors will likely gather. The main goal is to provide resources to community
groups. BCA is also working with BPRW at Roosevelt Park and other spaces in south end (largely
providing resources to groups in those areas). Bathrooms are still in the budget, but BCA has been
encouraging businesses to help pay for them. While they are not a massive expense, most businesses
aren’t interested in handling the bathrooms and are looking to BCA to manage that. It would be great to
get support for the bathrooms. BCA is stretching dollars as far as they can.

Dieng felt it would be imperative to explore bringing different religious leaders to speak about the
eclipse too. He suggested a panel discussion about religious beliefs as part of education. Kraft asked
Dieng if he could assist in bringing groups together that would be part of that panel. She wondered if
there is there an existing gathering BCA could highlight or join that might already be holding this kind of
discussion around the eclipse. Dieng suggested that Vermont Interfaith Action would be good place to
start.

Kraft briefly mentioned requesting councilor funds and Dieng commented that he would not support the
use of councilor funds for the eclipse.

Bathrooms at Waterfront -

Magee commented that an update on the waterfront bathrooms might be better suited along with the
urban park ranger update in December.

Dieng stated that, whenever we talk about BPRW and Waterfront, mostly we hear about parks,
recreation. This is bigger discussion than just our bathrooms. How many organization are there? Have
there been any capital improvements? What are the new elements of the FRAME? Are any private
CITY OF BURLINGTON Councilor Joe Magee, Chair, Ward 3
PARKS, ARTS & CULTURE COMMITTEE Councilor Ali Dieng, Ward 7
 Councilor Mark Barlow, North District

 Staff: Holli Bushnell, Office Assistant
 Lakeview Cemetery
 hbushnell@burlingtonvt.gov


businesses involved? What city departments exist at the waterfront? In reality, the Waterfront is its
own entity. What are the issues, hopes, dreams, and subject to discuss.

Magee felt that it might be best to further discuss this topic in January considering the already heavy
agenda for December, but it’s definitely a discussion worth having. Staff and community alike have
asked to add waterfront bathrooms issue to PACCs agenda and the Parks Commission can look at as
well.

Wight shared that both Echo and the community Sailing Center are required to have public bathrooms
as part of their leases. There are publically available restrooms on the waterfront year round through
them while BPRWs bathrooms are seasonal. BPRW could contract out care of restroom but most
organizations who do that work in the area are at capacity. She asked if Burlington Harbor Marina and
the Sailing Center if they should be invited to the meeting. Magee shared that he was looking for more
information from city concerns/responsibilities such as the urban reserve and FRAME, etc…

Dieng added that he would like to hear about the skate park, docks, bike path, and train/main street
landing. He is looking for the bigger picture of the area. M

Adjournment – the meeting was adjourned at 6:34pm. The next meeting will be held 12/13 at 5pm at
645 Pine St in the front conference room. Items for the agenda include Urban Park Ranger Update, Rec
Report, Solar Eclipse Update. Waterfront as larger topic of discussion for January.