Committee of the Whole — Aurora, IL
Date: 2024-04-02

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 April 02, 2024
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, MARCH 19, 2024 COMMITTEE OF THE WHOLE
 MEETING
 24-0212 Approval of the Minutes of the Tuesday, March 19, 2024, Committee of the Whole
 Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On March 27, 2024
 and Reviewed the Following Items:
 24-0108 A Resolution Authorizing Execution of a Roadway Agreement for Access and
 Roadway Improvements on Sullivan Road between Highland Avenue and IL. Rte.
 31 (Lake Street) in Kane County, Aurora, Illinois 60506
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On March 28, 2024 and Reviewed the Following Items:

 23-0961 A Resolution authorizing the Director of Purchasing to purchase a 5-year
 subscription for grants management software to Dulles Technology Partners, Inc.,
 of Leesburg, VA, for $102,800.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 1 Printed on 3/29/2024
Committee of the Whole Agenda - Final April 2, 2024


 24-0124 A Resolution to enter into a three-year Enterprise Agreement for the purchase of
 Microsoft software from the State of Illinois Department of Innovation and
 Technology Joint Purchasing Contract CMT #1176800 with Dell Marketing L.P. in
 an amount of $1,889,555.20.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 24-0142 A Resolution to award a contract for Science, Technology, Engineering, Arts,
 Mathematics (STEAM) training services from APS Training Academy, 105 E
 Galena Blvd Fourth Floor, Aurora, IL 60505 for a three-year term with two one-year
 options for a total amount of $2,525,000.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 24-0163 A Resolution authorizing the City to accept a grant award of $37,680.00 from the
 Illinois Law Enforcement Training and Standards Board.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 24-0167 A Resolution authorizing change orders for the remodeling of the City of Aurora
 Public Safety Answering Point (PSAP) for an amount of $85,012.48.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 24-0204 A Resolution Authorizing a Contract with Cannon Cochran Management Services,
 Inc. (CCMSI) to Provide Third-Party Administrative Services for the City's General
 & Auto Liability and Workers' Compensation Claims as of April 15, 2024.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 24-0208 A Resolution authorizing the increase of $66,836 to the purchase price for the
 2024 E-ONE Cyclone Pumper for a total of $864,844
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Meeting Scheduled for
 March 26, 2024 was Cancelled.
 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On March 25, 2024 and Reviewed
 the Following Items:
 24-0153 A Resolution to execute the intergovernmental Agreement between City of Aurora,
 IL and Fox Valley Park District for Waubonsie Lake Park.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0160 A resolution authorizing the purchase of valve actuators from Dorner Company Inc.
 for the Water Production Division in the not-to-exceed amount of $569,163.
 COMMITTEE RECOMMENDED: APPROVAL 4-0



City of Aurora Page 2 Printed on 3/29/2024
Committee of the Whole Agenda - Final April 2, 2024


 24-0164 A Resolution Authorizing a Memorandum of Understanding with the Fox Valley
 Music Foundation for the Calendar Year of 2024.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0171 A Resolution authorizing the acceptance of the low bid from Anchor Mechanical
 Inc. of Chicago, IL., for the replacement of roof top HVAC units at the Aurora
 Police Department TAS and the Aurora Animal Control Facilities for $256,060.00,
 and a contingency of $12,803.00.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0173 A Resolution authorizing F.H. Paschen S.N. Nielsen & Associates LLC, using the
 City of Aurora Job Order Contracting program, to perform masonry repairs to the
 riverside of City Hall, in the amount of $130,909.77, and a ten percent (10%)
 contingency of $13,090.97.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0185 A Resolution to award the Best Pl. and Greenwood Dr. Water Main Replacement
 project, located in Ward 5, to Brandt Excavating, Inc., in the bid amount of five
 hundred sixty-three thousand five hundred seventy-three dollars and three cents
 ($563,573.03).
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 24-0196 A Resolution authorizing the Director of Purchasing to enter into agreements with
 Aurora Wire and Fixture Company (AWF), Electric Conduit Construction (ECC),
 and Platt Electric, Inc in a cumulative amount not to exceed $450,000 for the
 relocation of existing electrical infrastructure from vaults located under the sidewalk
 along Broadway from Benton Street to New York Street.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On March 19, 2024 and
 Reviewed the Following Items:
 24-0176 A Resolution authorizing the reappointment of Charlie Zine to the FoxWalk Overlay
 District Design Review Committee.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0178 A Resolution approving the the reappointment of Tony Martinez, Michael Nelson,
 Scott Samson, and Christine Goerlich Weber to the Aurora Area Convention and
 Visitors Bureau Board (AACVB)
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0182 A Resolution approving the appointment Kermith Bilbao, Mireya Banuelos, Alexis
 Morales, Paul Dominguez, and Noelia Ruiz to the Hispanic Heritage Advisory
 Board.
 COMMITTEE RECOMMENDED: APPROVAL 5-0


City of Aurora Page 3 Printed on 3/29/2024
Committee of the Whole Agenda - Final April 2, 2024


 24-0188 A Resolution Approving the reappointments of Terrence Lindsay, Jonathan Bieritz,
 Hank Artlip to the city's Administrative Boards including the Building Code Board
 of Appeals; and the Permanent Building & Fire Code Committee.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0189 A Resolution approving the reappointment of Matthew Clegg and Bert Wickam to
 the city's Administrative Boards: Fire Code Board of Appeals and the Permanent
 Building and Fire Code Committee.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0190 A Resolution approving the reappointments of David Mertz and Shaun Thomas to
 the Electrical Commission.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0192 A Resolution approving the reappointment of Christopher Minick to the Aurora
 Firefighters Pension Fund Board.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0194 A Resolution approving the appointment of Te'yonna Bailey to the Aurora Youth
 Council.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 24-0186 Discussion of the rules applicable to the solicitation and receipt of public and
 private gifts..
 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W.]

 R.A.P. Committee Resolutions Approved on March 19, 2024:

 24-0127: A Resolution establishing the City of Aurora Ward Scholarship Template
 and Application for all Wards to use as a guideline for their Scholarship Programs.
 (Approved 4-1 with enactment number RAP24-002)
 [No Action needed at C.O.W. on this item.]

 24-0184: A Resolution establishing the Aurora Solar and EV Charging Rebate pilot
 program for Alderman-At-Large, John Laesch.
 (Approved 5-0 with enactment number RAP24-003)
 [No Action needed at C.O.W. on this item.]

 NEW BUSINESS

 24-0227 A Resolution approving the appointment of Ariel Rikki Benjamin as Customer
 Relations Manager.

 STAFF REPORT

 24-0236 Presentation on "Aging in a Changing Region" report.




City of Aurora Page 4 Printed on 3/29/2024
Committee of the Whole Agenda - Final April 2, 2024


 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 5 Printed on 3/29/2024

City Hall - 5th Floor
 City of Aurora Conference Room
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 April 02, 2024
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:05 p.m. and the roll was called.

 A motion was made by Alderman Saville and seconded by Alderwoman Garza
 to allow Alderman Bugg to participate in this meeting via remote access. The
 motion carried by voice vote and Alderman Bugg participated in this meeting
 remotely.
 Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman
 Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch,
 Alderman Ron Woerman, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, MARCH 19, 2024 COMMITTEE OF THE WHOLE
 MEETING

 24-0212 Approval of the Minutes of the Tuesday, March 19, 2024, Committee of
 the Whole Meeting.
 A motion was made by Alderwoman Smith and seconded by Alderwoman
 Garza to approve and file the minutes as presented. The motion carried by
 voice vote.

 MAYOR’S REPORT

 Clayton Muhammad, Chief Communications Officer - City of Aurora, presented
 a report of recent events in the City of Aurora.

 The Invocation was presented by Mr. Mohinder Singh. Mayor Irvin presented a
 Mayoral Proclamation in honor of National Sikh Awareness and Appreciation
 Month, April 2024, to representatives of the Sikh Community.

 Mayor Irvin presented the Mayor's Award of Excellence to the City of Aurora's
 1st Poet Laureate, Karen Christensen, in recognition of National Poetry Month.


City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final April 2, 2024



 PUBLIC COMMENT

 The City Clerk read the Rules of Public Comment and the following individuals
 presented comments to the Committee of the Whole requesting a cease fire
 resolution be passed regarding the war in Gaza:

 1. Sue Harvey
 2. Nancy Baez
 3. Nadia Kanhai
 4. Ghousia Wajid
 5. Hatem Eagha
 6. Nada Jazeh
 7. Abdullah Khan
 8. Keith Larson
 9. Salek Khalid

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On March 27, 2024
 and Reviewed the Following Items:

 24-0108 A Resolution Authorizing Execution of a Roadway Agreement for Access
 and Roadway Improvements on Sullivan Road between Highland Avenue
 and IL. Rte. 31 (Lake Street) in Kane County, Aurora, Illinois 60506
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On March 28, 2024 and Reviewed the Following Items:

 23-0961 A Resolution authorizing the Director of Purchasing to purchase a 5-year
 subscription for grants management software to Dulles Technology
 Partners, Inc., of Leesburg, VA, for $102,800.00.
 (PLACED ON CONSENT AGENDA)


 24-0124 A Resolution to enter into a three-year Enterprise Agreement for the
 purchase of Microsoft software from the State of Illinois Department of
 Innovation and Technology Joint Purchasing Contract CMT #1176800
 with Dell Marketing L.P. in an amount of $1,889,555.20.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final April 2, 2024



 24-0142 A Resolution to award a contract for Science, Technology, Engineering,
 Arts, Mathematics (STEAM) training services from APS Training
 Academy, 105 E Galena Blvd Fourth Floor, Aurora, IL 60505 for a
 three-year term with two one-year options for a total amount of
 $2,525,000.00.
 Jeff Anderson, Deputy CIO - City of Aurora, responded to questions regarding this
 item.
 (PLACED ON UNFINISHED BUSINESS)


 24-0163 A Resolution authorizing the City to accept a grant award of $37,680.00
 from the Illinois Law Enforcement Training and Standards Board.
 (PLACED ON CONSENT AGENDA)


 24-0167 A Resolution authorizing change orders for the remodeling of the City of
 Aurora Public Safety Answering Point (PSAP) for an amount of
 $85,012.48.
 (PLACED ON CONSENT AGENDA)


 24-0204 A Resolution Authorizing a Contract with Cannon Cochran Management
 Services, Inc. (CCMSI) to Provide Third-Party Administrative Services for
 the City's General & Auto Liability and Workers' Compensation Claims
 as of April 15, 2024.
 (PLACED ON CONSENT AGENDA)


 24-0208 A Resolution authorizing the increase of $66,836 to the purchase price
 for the 2024 E-ONE Cyclone Pumper for a total of $864,844
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Meeting Scheduled for
 March 26, 2024 was Cancelled.

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On March 25, 2024 and Reviewed
 the Following Items:

 24-0153 A Resolution to execute the intergovernmental Agreement between City
 of Aurora, IL and Fox Valley Park District for Waubonsie Lake Park.
 (PLACED ON CONSENT AGENDA)


City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final April 2, 2024



 24-0160 A resolution authorizing the purchase of valve actuators from Dorner
 Company Inc. for the Water Production Division in the not-to-exceed
 amount of $569,163.
 (PLACED ON CONSENT AGENDA)


 24-0164 A Resolution Authorizing a Memorandum of Understanding with the Fox
 Valley Music Foundation for the Calendar Year of 2024.
 (PLACED ON CONSENT AGENDA)


 24-0171 A Resolution authorizing the acceptance of the low bid from Anchor
 Mechanical Inc. of Chicago, IL., for the replacement of roof top HVAC
 units at the Aurora Police Department TAS and the Aurora Animal
 Control Facilities for $256,060.00, and a contingency of $12,803.00.
 (PLACED ON CONSENT AGENDA)


 24-0173 A Resolution authorizing F.H. Paschen S.N. Nielsen & Associates LLC,
 using the City of Aurora Job Order Contracting program, to perform
 masonry repairs to the riverside of City Hall, in the amount of
 $130,909.77, and a ten percent (10%) contingency of $13,090.97.
 (PLACED ON CONSENT AGENDA)


 24-0185 A Resolution to award the Best Pl. and Greenwood Dr. Water Main
 Replacement project, located in Ward 5, to Brandt Excavating, Inc., in the
 bid amount of five hundred sixty-three thousand five hundred
 seventy-three dollars and three cents ($563,573.03).
 (PLACED ON CONSENT AGENDA)


 24-0196 A Resolution authorizing the Director of Purchasing to enter into
 agreements with Aurora Wire and Fixture Company (AWF), Electric
 Conduit Construction (ECC), and Platt Electric, Inc in a cumulative
 amount not to exceed $450,000 for the relocation of existing electrical
 infrastructure from vaults located under the sidewalk along Broadway
 from Benton Street to New York Street.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final April 2, 2024



 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On March 19, 2024 and
 Reviewed the Following Items:

 24-0176 A Resolution authorizing the reappointment of Charlie Zine to the
 FoxWalk Overlay District Design Review Committee.
 (PLACED ON CONSENT AGENDA)


 24-0178 A Resolution approving the the reappointment of Tony Martinez, Michael
 Nelson, Scott Samson, and Christine Goerlich Weber to the Aurora Area
 Convention and Visitors Bureau Board (AACVB)
 (PLACED ON CONSENT AGENDA)


 24-0182 A Resolution approving the appointment Kermith Bilbao, Mireya
 Banuelos, Alexis Morales, Paul Dominguez, and Noelia Ruiz to the
 Hispanic Heritage Advisory Board.
 (PLACED ON CONSENT AGENDA)


 24-0188 A Resolution Approving the reappointments of Terrence Lindsay,
 Jonathan Bieritz, Hank Artlip to the city's Administrative Boards including
 the Building Code Board of Appeals; and the Permanent Building & Fire
 Code Committee.
 (PLACED ON CONSENT AGENDA)


 24-0189 A Resolution approving the reappointment of Matthew Clegg and Bert
 Wickam to the city's Administrative Boards: Fire Code Board of Appeals
 and the Permanent Building and Fire Code Committee.
 (PLACED ON CONSENT AGENDA)


 24-0190 A Resolution approving the reappointments of David Mertz and Shaun
 Thomas to the Electrical Commission.
 (PLACED ON CONSENT AGENDA)


 24-0192 A Resolution approving the reappointment of Christopher Minick to the
 Aurora Firefighters Pension Fund Board.
 (PLACED ON CONSENT AGENDA)


 24-0194 A Resolution approving the appointment of Te'yonna Bailey to the Aurora
 Youth Council.
 (PLACED ON CONSENT AGENDA)



City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final April 2, 2024



 24-0186 Discussion of the rules applicable to the solicitation and receipt of public
 and private gifts.
 (INFORMATION ONLY)


 R.A.P. Committee Resolutions Approved on March 19, 2024:

 24-0127: A Resolution establishing the City of Aurora Ward Scholarship Template
 and Application for all Wards to use as a guideline for their Scholarship Programs.
 (Approved 4-1 with enactment number RAP24-002)
 [No Action needed at C.O.W. on this item.]

 24-0184: A Resolution establishing the Aurora Solar and EV Charging Rebate pilot
 program for Alderman-At-Large, John Laesch.
 (Approved 5-0 with enactment number RAP24-003)
 [No Action needed at C.O.W. on this item.]

 NEW BUSINESS

 24-0227 A Resolution approving the appointment of Ariel Rikki Benjamin as
 Customer Relations Manager.
 (PLACED ON CONSENT AGENDA)

 Rikki Benjamin introduced herself to the Committee of the Whole.

 STAFF REPORT

 24-0236 Presentation on "Aging in a Changing Region" report.

 Katrina Boatright, Senior Services and Disabilities Manager - City of Aurora
 and Brad Winick, Consultant from the Metropolitan Mayor's Conference,
 presented, "Aging in a Changing Region" and responded to questions from the
 Committee of the Whole.

 CLOSED SESSION

 There was no need for a Closed Session at this meeting.




City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final April 2, 2024



 ADJOURN

 Prior to the adjournment of this meeting, Mayor Irvin announced that
 beginning on April 9, 2024, the Committee of the Whole and City Council
 Meetings will be held in the newly renovated City Council chambers on the
 2nd floor of City Hall.

 A motion was made by Alderman Franco and seconded by Alderwoman Smith
 to adjourn this meeting. The motion carried by voice vote and the meeting
 adjourned at 6:42 p.m.

 Submitted by:

 __________________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 7