Committee of the Whole — Aurora, IL
Date: 2022-08-16

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 August 16, 2022
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, AUGUST 2, 2022 COMMITTEE OF THE WHOLE
 MEETING
 22-0619 Approval of the Minutes of the Tuesday, August 2, 2022, Committee of the Whole
 Meeting.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On August 10, 2022
 and Reviewed the Following Items:
 22-0513 An Ordinance Abrogating a Drainage and Conservation Easement on the
 Property located at the southern end of Wolverine Drive, in DuPage County,
 Aurora, Illinois 60502
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On August 11, 2022 and Reviewed the Following Items:

 22-0587 A Resolution authorizing an agreement with TinkRworks LLC, 501 W Lake St Ste
 106, Elmhurst, IL 60126 for the provision of Science, Technology, Engineering,
 Arts, Mathematics (STEAM) project kits & curriculum to serve an additional 400
 underserved youth in an amount not to exceed $75,000.00.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 22-0616 A Resolution to approve the replacement of the Central Fire Station boilers from
 F.H. Paschen S.N. Nielsen & Associates, LLC, in the amount of $220,957.87.
 COMMITTEE RECOMMENDED: APPROVAL 3-0


City of Aurora Page 1 Printed on 8/16/2022
Committee of the Whole Agenda - Final August 16, 2022


 22-0617 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 Volunteer Supply Industries, Ltd., 105 E Galena Blvd, Suite 806, Aurora, IL 60505
 in an amount not to exceed $375,820.00 for the purchase of lighting materials for
 various locations throughout the City.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 22-0529 A Resolution authorizing an agreement with Burwood Group, Inc. for a SharePoint
 Discovery Assessment in a total contract amount not to exceed $25,000.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On August 9, 2022 and
 Reviewed the Following Items:
 22-0621 Charitable Solicitation Application for Knights of Columbus 12005 Annual Tootsie
 Roll Drive from September 16, 2022-September 18,2022.
 COMMITTEE RECOMMENDED: APPROVAL 5-0 (FOR INFORMATION ONLY)

 22-0622 Charitable Solicitation Application for Knights of Columbus Council 14825 Annual
 Tootsie Roll Drive from September 3, 2022-October 2, 2022.
 COMMITTEE RECOMMENDED: APPROVAL 5-0 (FOR INFORMATION ONLY)

 22-0623 Charitable Solicitation Application for Knights of Columbus Council 4849 Annual
 Tootsie Roll Drive on September 9, 2022-September 10, 2022.
 COMMITTEE RECOMMENDED: APPROVAL 5-0 (FOR INFORMATION ONLY)

 The Public Health, Safety and Transportation Committee also heard a walk-on
 presentation done by the Community Events Manager regarding upcoming Special
 Events. (FOR INFORMATION ONLY)
 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On August 8, 2022 and Reviewed
 the Following Items:
 22-0615 A Resolution to award the City of Aurora Emergency Management Agency
 Storage Yard Expansion & Mitchell Road Drainage project located in Ward 1 to
 Fox Excavating, Inc., 1305 S. River St., Batavia, Illinois 60510 in the bid amount of
 three hundred fifty-seven thousand eight hundred forty-five dollars and zero cents
 ($357,845.00).
 COMMITTEE RECOMMENDED: APPROVAL 3-0




City of Aurora Page 2 Printed on 8/16/2022
Committee of the Whole Agenda - Final August 16, 2022


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On August 2, 2022 and
 Reviewed the Following Items:
 22-0595 An Ordinance Establishing the Aurora Lesbian, Gay, Bisexual, Transgender, and
 Queer (LGBTQ) Advisory Board Under Chapter 2, Article VI of the Code of
 Ordinances.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0596 An Ordinance amending Chapter 2 of the Code of Ordinances, City of Aurora,
 pertaining to the duties of the City Engineer.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

22-0559 An Ordinance Sec. 2-16 of the Code of Ordinances and providing for the
 redistricting of the City.
 COMMITTEE RECOMMENDATION PENDING

 The Rules, Administration and Procedure Committee also held a Special Committee
 Meeting on August 4, 2022 and Reviewed item 22-0559.
 MAYOR’S REPORT

 ALDERMAN'S CORNER

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 3 Printed on 8/16/2022

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 August 16, 2022
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:04 p.m. and the roll was called.

 Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith,
 Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron
 Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, AUGUST 2, 2022 COMMITTEE OF THE WHOLE
 MEETING

 22-0619 Approval of the Minutes of the Tuesday, August 2, 2022, Committee of
 the Whole Meeting.
 A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman
 Garza to approve and file the minutes as presented. The motion carried by
 voice vote.

 PUBLIC COMMENT

 The City Clerk read the Rules of Public Comment and the following individuals
 presented comments to the Committee of the Whole:

 1. Ms. Arlisia Dockery, representing the Echo Development Center, presented
 an award of appreciation to Alderman Saville and to Alderman Franco for their
 support of their organization.
 2. Mr. Todd Vonohlen and group, representing the City of Lights Ukulele
 Festival, played a song and announced the 5th Annual Aurora Uke Fest is
 happening on Sunday, August 21st.
 3. Mr. Greg Jones spoke regarding ward redistricting.
 4. Mr. Casildo Casey Cuevas spoke regarding ward redistricting.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final August 16, 2022



 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On August 10, 2022
 and Reviewed the Following Items:

 22-0513 An Ordinance Abrogating a Drainage and Conservation Easement on
 the Property located at the southern end of Wolverine Drive, in DuPage
 County, Aurora, Illinois 60502
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On August 11, 2022 and Reviewed the Following Items:

 22-0587 A Resolution authorizing an agreement with TinkRworks LLC, 501 W
 Lake St Ste 106, Elmhurst, IL 60126 for the provision of Science,
 Technology, Engineering, Arts, Mathematics (STEAM) project kits &
 curriculum to serve an additional 400 underserved youth in an amount not
 to exceed $75,000.00.
 Mike Pegues, Chief Information Officer - City of Aurora, spoke regarding this item.
 Harish Ananthapadmanabhan, APS Training Institute, spoke regarding this item.
 (PLACED ON CONSENT AGENDA)


 22-0616 A Resolution to approve the replacement of the Central Fire Station
 boilers from F.H. Paschen S.N. Nielsen & Associates, LLC, in the
 amount of $220,957.87.
 (PLACED ON CONSENT AGENDA)


 22-0617 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with Volunteer Supply Industries, Ltd., 105 E Galena Blvd,
 Suite 806, Aurora, IL 60505 in an amount not to exceed $375,820.00 for
 the purchase of lighting materials for various locations throughout the
 City.
 (PLACED ON CONSENT AGENDA)


 22-0529 A Resolution authorizing an agreement with Burwood Group, Inc. for a
 SharePoint Discovery Assessment in a total contract amount not to
 exceed $25,000.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final August 16, 2022



 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On August 9, 2022 and
 Reviewed the Following Items:

 22-0621 Charitable Solicitation Application for Knights of Columbus 12005
 Annual Tootsie Roll Drive from September 16, 2022-September
 18,2022.
 (INFORMATION ONLY)


 22-0622 Charitable Solicitation Application for Knights of Columbus Council
 14825 Annual Tootsie Roll Drive from September 3, 2022-October 2,
 2022.
 (INFORMATION ONLY)


 22-0623 Charitable Solicitation Application for Knights of Columbus Council 4849
 Annual Tootsie Roll Drive on September 9, 2022-September 10, 2022.
 (INFORMATION ONLY)


 The Public Health, Safety and Transportation Committee also heard a walk-on
 presentation done by the Community Events Manager regarding upcoming Special
 Events. (FOR INFORMATION ONLY)

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On August 8, 2022 and Reviewed
 the Following Items:

 22-0615 A Resolution to award the City of Aurora Emergency Management
 Agency Storage Yard Expansion & Mitchell Road Drainage project
 located in Ward 1 to Fox Excavating, Inc., 1305 S. River St., Batavia,
 Illinois 60510 in the bid amount of three hundred fifty-seven thousand
 eight hundred forty-five dollars and zero cents ($357,845.00).
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final August 16, 2022



 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On August 2, 2022 and
 Reviewed the Following Items:

 22-0595 An Ordinance Establishing the Aurora Lesbian, Gay, Bisexual,
 Transgender, and Queer (LGBTQ) Advisory Board Under Chapter 2,
 Article VI of the Code of Ordinances.
 (PLACED ON CONSENT AGENDA)


 22-0596 An Ordinance amending Chapter 2 of the Code of Ordinances, City of
 Aurora, pertaining to the duties of the City Engineer.
 (PLACED ON CONSENT AGENDA)


 22-0559 An Ordinance amending Sec. 2-16 of the Code of Ordinances and
 providing for the redistricting of the City.
 Rick Veenstra, Corporation Counsel - City of Aurora, presented regarding this item.
 Frank Calabrese presented and responded to questions regarding this item.
 Ross Secler of Odelson, Sterk, Murphey, Frazier, McGrath, Ltd., Special Counsel for
 the City of Aurora, presented and responded to questions regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


 The Rules, Administration and Procedure Committee also held a Special Committee
 Meeting on August 4, 2022 and Reviewed item 22-0559.

 MAYOR’S REPORT

 Mayor Irvin discussed grants recently received by the City of Aurora and
 extended his appreciation to City staff involved in the process.

 ALDERMAN'S CORNER

 There was no Alderman's Corner at this meeting.


 CLOSED SESSION

 There was no need for a closed session at this meeting.




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Committee of the Whole Meeting Minutes - Final August 16, 2022



 ADJOURN

 A motion was made by Alderwoman Hart-Burns and seconded by Alderman
 Franco to adjourn this meeting. The motion carried by voice vote and the
 meeting adjourned at 6:45 p.m.

 Submitted by:

 __________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48
 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in
 person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via
 e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 5