muyni/us-municipal-meetings huggingface dataset:
Special Council Meeting and Council Executive Session — Buckeye, AZ
Date: 2025-09-03

CITY OF BUCKEYE
 SPECIAL COUNCIL MEETING AND COUNCIL EXECUTIVE SESSION
 SEPTEMBER 2, 2025
 MINUTES

City Council Chambers
530 East Monroe Avenue
Buckeye, AZ 85326
5:00 p.m.

1. Call to Order/Roll Call
Mayor Orsborn called the meeting to order at 5:00 p.m.

Members Present: Councilmember Youngker, Councilmember Berry, Councilmember Goodman,
 Councilmember HagEstad, Councilmember Beard, Vice Mayor Heustis, and
 Mayor Orsborn.

Members Absent: None.

Departments Present: City Manager Doug Sandtrom, Deputy City Manager Dave Roderique, City
 Attorney Scott McCoy, City Clerk Lucinda Aja, and Program Management
 Office Director James Shano.

2. Convene into Executive Session

At 5:00 p.m. a motion was made by Councilmember HagEstad and seconded by Councilmember
Goodman to convene into executive session pursuant to A.R.S. Sections 38-431.03 A.3 and 38-431
A.4 upon a majority vote, the public body will meet for a discussion or consultation for legal advice
with the attorney or attorneys of the public body and for discussion and consultation with the
attorney or attorneys of the public body in order to consider its position and instruct its attorneys
regarding the public body's position regarding settlement discussions conducted in order to resolve
litigation in the City of Buckeye vs. Dusty Cool Ltd. Partnership, an Arizona limited partnership,
Maricopa County Superior Court Case No. CV2025-023201. Motion passed unanimously

3. Reconvene into Public Meeting

At 521 p.m. a motion was made by Councilmember Goodman and seconded by Councilmember
HagEstad to reconvene into the Public Meeting. Motion passed unanimously.

4. Non-Consent / New Business

4.A Council directs the City Attorney to negotiate the resolution of the litigation
 consistent with the direction provided during the Executive Session.

A motion was made by Councilmember Goodman motion and seconded by Councilmember
HagEstad to direct the City Attorney to negotiate the resolution of the litigation consistent with the
direction provided during the Executive Session. Motion passed unanimously.

5. Adjournment

September 2, 2025 Special Council Meeting and Council Executive Session Minutes
There being no further business to discuss, Mayor Orsborn adjourned the meeting at 5:20 p.m.

_________________________________
Eric W. Orsborn, Mayor

ATTEST:

_____________________________________
Lucinda J. Aja, City Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the Special Council
Meeting and Executive Session held on September 2, 2025. I further certify that a quorum was
present.

_____________________________________
Lucinda J. Aja, City Clerk




September 2, 2025 Special Council Meeting and Council Executive Session Minutes
Special Council Meeting — Buckeye, AZ
Date: 2025-09-03

CITY OF BUCKEYE
 SPECIAL COUNCIL MEETING AND COUNCIL EXECUTIVE SESSION
 SEPTEMBER 2, 2025
 MINUTES

City Council Chambers
530 East Monroe Avenue
Buckeye, AZ 85326
5:00 p.m.

1. Call to Order/Roll Call
Mayor Orsborn called the meeting to order at 5:00 p.m.

Members Present: Councilmember Youngker, Councilmember Berry, Councilmember Goodman,
 Councilmember HagEstad, Councilmember Beard, Vice Mayor Heustis, and
 Mayor Orsborn.

Members Absent: None.

Departments Present: City Manager Doug Sandtrom, Deputy City Manager Dave Roderique, City
 Attorney Scott McCoy, City Clerk Lucinda Aja, and Program Management
 Office Director James Shano.

2. Convene into Executive Session

At 5:00 p.m. a motion was made by Councilmember HagEstad and seconded by Councilmember
Goodman to convene into executive session pursuant to A.R.S. Sections 38-431.03 A.3 and 38-431
A.4 upon a majority vote, the public body will meet for a discussion or consultation for legal advice
with the attorney or attorneys of the public body and for discussion and consultation with the
attorney or attorneys of the public body in order to consider its position and instruct its attorneys
regarding the public body's position regarding settlement discussions conducted in order to resolve
litigation in the City of Buckeye vs. Dusty Cool Ltd. Partnership, an Arizona limited partnership,
Maricopa County Superior Court Case No. CV2025-023201. Motion passed unanimously

3. Reconvene into Public Meeting

At 521 p.m. a motion was made by Councilmember Goodman and seconded by Councilmember
HagEstad to reconvene into the Public Meeting. Motion passed unanimously.

4. Non-Consent / New Business

4.A Council directs the City Attorney to negotiate the resolution of the litigation
 consistent with the direction provided during the Executive Session.

A motion was made by Councilmember Goodman motion and seconded by Councilmember
HagEstad to direct the City Attorney to negotiate the resolution of the litigation consistent with the
direction provided during the Executive Session. Motion passed unanimously.

5. Adjournment

September 2, 2025 Special Council Meeting and Council Executive Session Minutes
There being no further business to discuss, Mayor Orsborn adjourned the meeting at 5:20 p.m.

_________________________________
Eric W. Orsborn, Mayor

ATTEST:

_____________________________________
Lucinda J. Aja, City Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the Special Council
Meeting and Executive Session held on September 2, 2025. I further certify that a quorum was
present.

_____________________________________
Lucinda J. Aja, City Clerk




September 2, 2025 Special Council Meeting and Council Executive Session Minutes
2025 Citizen Water and Wastewater Rate Committee — Buckeye, AZ
Date: 2025-09-13

City of Buckeye
 2025 Citizen Water and Wastewater Rate Committee
 September 11, 2025
 MINUTES

 City Hall East at The Landing
 White Tanks Conference Room
 945 N. 215th Avenue Suite 137
 Buckeye, AZ 85326
 6 p.m.


1. Call to Order/Roll Call
 Chair Subjack called the meeting to order at 6:00 p.m.

 Members Present: Chair Subjack, Vice Chair Whitehead, Member James, Member Morris,
 Member Holguin

 Alternates Present: Member Gonzales, Member McMurray

 Absent: Member Moreno, Member Hammond

 Staff Present: Water Resources Director Terry Lowe, Water Resources Deputy Director
 Eddie Solis, Water Resources Admin. & Project Manager Jaymie Parker,
 Administrative Assistant II Lianna Lewis, Administrative Assistant I Macey
 Haddorff,

2. Approval of Minutes from the August 28, 2025 “2025 Citizen Water and Wastewater Rate
 Committee” Meeting
 A motion was made by Member Whitehead and seconded by Member Morris to approve the
 minutes as presented. Approval 5-0. Motion carried.

3. New Business

3.A Buckeye Rate Adjustments
 Staff Liaison: Terry Lowe, Water Resources Director

 Mr. Lowe delivered the Buckeye Rate Adjustments presentation. The presentation included a recap
 of the previous meetings and the purpose of the Committee; a review of city of Buckeye water bills
 compared to other providers; the department’s increase in expenses since 2016; the assets
 acquired since 2016; the overall value of the department’s assets over time; the FY27-FY31 Capital
 Improvement Project forecasts; FY27-FY31 forecast of assets to come on board; FY27-FY31
 forecast for personnel; FY27-FY31 forecast of increases in asset values and the industry standard
 2% asset management investment; three scenarios for investing in asset management; staff’s
 recommendation of a 5-year rate cycle; the proposed rate structure; and then the staff’s proposed
 rate amounts and the department’s fund balance based on what rates are implemented. Member
 Rodriguez requested the CIP be broken out to show what is covered by rates and what is covered
 by impact fees. Chair Subjack requested the “Citywide Poor-Quality Treatment” CIP project be re-
 titled so customers are not misled to believe this refers to treated, potable water rather than raw
 water being pumped from the ground. Chair Subjack also requested the percentage increases be
 spread out more evenly. There was general discussion regarding the rate options and their
 implications on the fund balance.
4. Comments from the Public – None.


5. Adjournment

 There being no further business to discuss, Chair Subjack adjourned the meeting at 6:57 p.m.




James P. Subjack, Committee Chair


ATTEST: I hereby certify that the foregoing minutes are a true and correct copy of the 2025 Citizens Water
and Wastewater Rate Committee meeting held September 11, 2025. I further certify that the meeting was
duly called and that a quorum was present.



Jaymie A. Parker, Committee Secretary
Buckeye Youth Council — Buckeye, AZ
Date: 2025-09-18

CITY OF BUCKEYE
 BUCKEYE YOUTH COUNCIL
 September 17, 2025
 Minutes


City Hall East At The Landing
945 N. 215th Ave., Ste. 137
Buckeye, AZ 85326
5:30 PM


1. Call to Order/Pledge of Allegiance/Roll Call
Meeting called to order by Lena Erickson at 5:36 PM.

Attendees

 Present = X Name Notes (absent, tardy, excused, unexcused)
 X Alexa Mercado Garay
 X Alexis Grimaldi
 X Harlow Johnson
 X Haylee Mosher
 X Isabelle James
 X Ivy Brown
 Jasper Sternfield Absent
 X Kaylah Arceneaux
 X Lamarion Buie
 X Lena Erickson
 X Natalie Eng
 X Paige Black
 X Paisley Brown
 X Raelynn Miller
 X Samuel Russell
 X Savannah Sanchez Tardy
 X Scylee Groseth
 X Sylas Brannin Tardy
 X Thomas Duarte

2. Approval of Minutes from August 14, 2025
Thomas Duarte motioned to approve the minutes from the August 14, 2025, BYC meeting. Natalie
Eng seconded, motion passes.

3. Presentation of Transportation Master Plan
Andrew Blanchard opened the presentation by providing information on the Transit Master Plan,
highlighting how the city's rapid growth has increased demand for accessible transportation options.
The plan will be focused on serving seniors, low-income residents, youth in extracurriculars, and
workers through survey-driven data. A proposed micro transit program would offer subsidized ride
services within city limits.

4. Team Building Activity
The team completed the Minefield team building activity. This exercise highlighted the value of clear
communication and teamwork.

5. Meet in Committees
Civic Engagement: Flyers with a community survey will be distributed throughout Buckeye to gather
residents’ needs and feedback. The collected data will help guide the planning of a major event in
March. Additionally, a food drive is planned for December.

Community Outreach: A holiday-themed event featuring hot cocoa, arts and crafts, and games will be
hosted before the Glow on Monroe to engage the community and promote holiday spirit.

6. Volunteer Events/Opportunities
Alexa Mercado Garay shared the volunteer opportunity tracking sheet with the Youth Council and
discussed upcoming events.

7. Comments from the Buckeye Youth Councilmembers
Lamarion Buie summarized the League of Arizona Cities and Towns Conference, highlighting
interactions with other youth councils and presenting the flag alongside the Vice Mayor. Savannah
Sanchez provided an overview of the committee for the West Valley Youth Summit in November,
which will focus on financial literacy.

8. Adjournment
There being no further business to discuss, Co-Chair Scylee Groseth adjourned the meeting at 7:10
PM.


 ____________________________
 Lena Erickson, Co-Chair


 ____________________________
 Scylee Groseth, Co-Chair


ATTEST:

___________________________
Alexa Mercado Garay, Secretary


I hereby certify that the foregoing minutes are a true and correct copy of the Buckeye Youth
Council Meeting held on September 17, 2025. I further certify that a quorum was present.



___________________________
Alexa Mercado Garay, Secretary
Arts and Culture Subcommittee — Buckeye, AZ
Date: 2025-09-23

PLEASE SILENCE ALL ELECTRONIC COMMUNICATION DEVICES. THANK YOU.

 NOTICE OF POSSIBLE QUORUM OF THE CITY OF BUCKEYE PLANNING AND ZONING
 COMMISSION OR OTHER COUNCIL APPOINTED BOARD: PLEASE NOTE THAT THERE
 MAY BE
 A QUORUM PRESENT BUT THERE WILL BE NO VOTING TAKING PLACE BY THE
 CITY PLANNING AND ZONING COMMISSION OR OTHER COUNCIL APPOINTED
 BOARD AT THIS MEETING.

 CITY OF BUCKEYE
 ARTS AND CULTURE SUBCOMMITTEE
 SEPTEMBER 15, 2025
 AGENDA
City Hall East at The Landing, 945 N 215th Ave, Suite 137, Buckeye, AZ 85326
Jackrabbit Conference Room
6 p.m.
The doors will be open to the public at least 15 minutes prior to the start time of the meeting.
Board members have the option to attend virtually. For information regarding public
participation please go to www.buckeyeaz.gov, or please contact: Ilana Lydia Holden at
iholden@buckeyeaz.gov.
Accessibility for all persons with disabilities will be provided upon request. Please telephone your
accommodation request (623) 349-6911, 72 hours in advance if you need a sign language interpreter
or alternate materials for a visual or hearing impairment.

Voting Members will either attend in person or by telephone conference call or video presentation.
Items listed may be considered in any order.


Pursuant to A.R.S. § 38-431(A)(3) the Committee may, by majority vote, recess or adjourn
to executive session at one or more times during the meeting, as needed to confer with the
City Attorney for legal advise regarding any item listed on this agenda.

1. Call to Order/Pledge of Allegiance/Roll Call

2. Comments from the public

3. Approval of Minutes
 Board Action: Discussion and possible motion to approve minutes.

3.A Approval of Minutes
 Arts and Culture Subcommittee to approve minutes from August 4, 2025 meeting.
 Board Action: Discussion and possible motion to approve minutes.
 Approved

4. New Business
4.A Submittable Training
 Presented by Ilana Lydia Holden, Arts & Culture Manager, and Cristian Torres, Business Analyst

 Board Action: Discussion only.


4.B Scheduling
 Presented by Ilana Lydia Holden, Arts & Culture Manager
 Board Action: Discussion only.


4.C Verrado Well Wall Mural - Artist Portfolio and Selection of Two
 Artists Presented by Ilana Lydia Holden, Arts & Culture Manager
 Board Action: Discussion and possible motion to approve the selection of two artists.
 Discussion only, no motion made

5. Arts & Culture Manager's Report
 The manager may present a brief summary of current events, however, there will be
 no discussion, deliberation or action taken on any information presented.

6. Comments from the Subcommittee Chair and Members
 The Board Members may present a brief summary of current events. The board cannot
 propose, discuss, deliberate or take action on any of the information presented.

7. Adjournment
2025 Citizen Water and Wastewater Rate Committee — Buckeye, AZ
Date: 2025-09-26

City of Buckeye
 2025 Citizen Water and Wastewater Rate Committee
 September 25, 2025
 MINUTES

 City Hall East at The Landing
 White Tanks Conference Room
 945 N. 215th Avenue Suite 137
 Buckeye, AZ 85326
 6 p.m.


1. Call to Order/Roll Call
 Chair Subjack called the meeting to order at 6:00 p.m.

 Members Present: Chair Subjack, Vice Chair Whitehead, Member James, Member Morris,
 Member Holguin, Member Hammond

 Alternates Present: Member Gonzales

 Absent: Member Moreno, Member McMurray

 Staff Present: Water Resources Director Terry Lowe, Water Resources Deputy Director
 Eddie Solis, Water Resources Admin. & Project Manager Jaymie Parker,
 Administrative Assistant II Lianna Lewis, Administrative Assistant I Macey
 Haddorff,

2. Approval of Minutes from the September 11, 2025 “2025 Citizen Water and Wastewater Rate
 Committee” Meeting
 A motion was made by Member Whitehead and seconded by Member James to approve the
 minutes as presented. Approval 6-0. Motion carried.

3. New Business

3.A Buckeye Wastewater Rate Adjustments
 Staff Liaison: Terry Lowe, Water Resources Director

 Mr. Lowe delivered the Buckeye Wastewater Rate Adjustments presentation. The presentation
 included a recap of the previous meetings and the purpose of the Committee; follow-up items from
 the September 11, 2025 meeting; a review of city of Buckeye water and wastewater bills compared
 to other providers; the department’s increase in expenses since 2016; the assets acquired since
 2016; the overall value of the department’s assets over time; the FY27-FY31 Capital Improvement
 Project forecasts; FY27-FY31 forecast of assets to come on board; FY27-FY31 forecast for
 personnel; FY27-FY31 forecast of increases in asset values and the industry standard 2% asset
 management investment; three scenarios for investing in asset management; staff’s
 recommendation of a 5-year rate cycle; the proposed rate structure; and then the staff’s proposed
 rate amounts and the department’s fund balance based on what rates are implemented. Finally, Mr.
 Lowe summarized the department’s total rate recommendations for all water and wastewater
 customer categories. General discussion was held regarding the overall presentations and
 evaluations related to the Committee thus far.
4. Comments from the Public – None.


5. Adjournment

 There being no further business to discuss, Chair Subjack adjourned the meeting at 6:58 p.m.




James P. Subjack, Committee Chair


ATTEST: I hereby certify that the foregoing minutes are a true and correct copy of the 2025 Citizens Water
and Wastewater Rate Committee meeting held September 25, 2025. I further certify that the meeting was
duly called and that a quorum was present.



Jaymie A. Parker, Committee Secretary
2025 Citizen Water and Wastewater Rate Committee — Buckeye, AZ
Date: 2025-10-11

~
 BUCKEYE, AZ
 City of Buckeye
 2025 Citizen Water and Wastewater Rate Committee
 October 9, 2025
 MINUTES

 City Hall East at The Landing
 White Tanks Conference Room
 945 N. 215th Avenue Suite 137
 Buckeye, AZ 85326
 6 p.m.


1. Call to Order/Roll Call
 Chair Subjack called the meeting to order at 6:00 p.m.

 Members Present: Chair Subjack, Member James, Member Morris, Member Holguin, Member
 Hammond, Member Gonzalez, Member Holguin
 Members Virtual: Vice Chair Whitehead

 Alternates Present: Member McMurray

 Absent:

 Staff Present: Water Resources Director Terry Lowe, Water Resources Deputy Director
 Eddie Solis, Water Resources Admin. & Project Manager Jaymie Parker,
 Administrative Assistant II Lianna Lewis, Administrative Assistant I Macey
 Haddorff,

2. Approval of Minutes from the September 25, 2025 “2025 Citizen Water and Wastewater Rate
 Committee” Meeting
 A motion was made by Member Hammond and seconded by Member Gonzalez to approve the
 minutes as presented. Approval 6-0. Motion carried.

3. New Business

3.A Buckeye Water and Wastewater Rate Recommendations
 Staff Liaison: Terry Lowe, Water Resources Director

 Mr. Lowe delivered the Buckeye Water and Wastewater Rate Recommendations presentation. The
 presentation included a recap of the previous meetings; a review of city of Buckeye water and
 wastewater bills compared to other providers; the department’s increase in expenses since 2016;
 the assets acquired since 2016; the overall value of the department’s assets over time; the FY27-
 FY31 Capital Improvement Project forecasts; FY27-FY31 forecast of assets to come on board;
 FY27-FY31 forecast for personnel; FY27-FY31 forecast of increases in asset values and the
 industry standard 2% asset management investment; three scenarios for investing in asset
 management; staff’s recommendation of a 5-year rate cycle; the proposed rate structure; and then
 the staff’s proposed rate amounts. Finally, Mr. Lowe summarized the department’s total rate
 recommendations for all water and wastewater customer categories. General discussion was held
 regarding the Committee’s overall impressions of the process and rate options.
3.B 2025 Citizen Water and Wastewater Committee Rate Recommendation
 A motion was made by Member Whitehead and seconded by Member Gonzalez to approve the
 Gradualism Water and Wastewater Rate Recommendation, as presented, to Buckeye City Council.
 Approval 7-0. Motion carried.




4. Comments from the Public – None.


5. Adjournment

 There being no further business to discuss, Chair Subjack adjourned the meeting at 7:06 p.m.



 James P, Subjack
James P. Subjack, Committee Chair


ATTEST: I hereby certify that the foregoing minutes are a true and correct copy of the 2025 Citizens Water
and Wastewater Rate Committee meeting held October 9, 2025. I further certify that the meeting was duly
called and that a quorum was present.

 Jaymie A. Parker
Jaymie A. Parker, Committee Secretary




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Special Council Meeting and Council Executive Session — Buckeye, AZ
Date: 2025-11-05

CITY OF BUCKEYE
 SPECIAL COUNCIL MEETING AND COUNCIL EXECUTIVE SESSION
 NOVEMBER 4, 2025
 MINUTES

City Council Chambers
530 East Monroe Avenue
Buckeye, AZ 85326
4:30 p.m.

1. Call to Order/Roll Call
Mayor Orsborn called the meeting to order at 4:30 p.m.

Members Present: Councilmember Youngker, Councilmember Berry, Councilmember Goodman,
 Councilmember HagEstad, Councilmember Beard, Vice Mayor Heustis, and
 Mayor Orsborn.

Members Absent: None.

Departments Present: City Manager Doug Sandtrom, City Attorney Scott McCoy, and City Clerk
 Lucinda Aja.

2. Convene into Executive Session
At 4:30 p.m. a motion was made by Councilmember Goodman and seconded by Vice Mayor Heustis
to convene into Executive Session pursuant to A.R.S. Section 38-431.03 A.1 for the discussion or
consideration of employment and salaries of a public officer, appointee or employee of the public body
relating to the annual employee performance evaluation of City Attorney K. Scott McCoy. Motion
passed unanimously.

3. Reconvene into Public Meeting
At 5:09 p.m. a motion was made by Councilmember Goodman and seconded by Vice Mayor Heustis
to reconvene into the Public Meeting. Motion passed unanimously.

4. Action Items

4.A Council to take action on the City Attorney’s Annual Performance Evaluation.
A motion was made by Councilmember Goodman and seconded by Councilmember Youngker to
provide City Attorney K. Scott McCoy with a satisfactory annual performance evaluation. Motion
passed unanimously.

5. Adjournment
There being no further business to discuss, Mayor Orsborn adjourned the meeting at 5:11 p.m.

_________________________________
Eric W. Orsborn, Mayor



November 4, 2025 Special Council Meeting and Council Executive Session Minutes
ATTEST:

_____________________________________
Lucinda J. Aja, City Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the Special Council Meeting
and Executive Session held on November 4, 2025. I further certify that a quorum was present.

_____________________________________
Lucinda J. Aja, City Clerk




November 4, 2025 Special Council Meeting and Council Executive Session Minutes
Special Council Meeting — Buckeye, AZ
Date: 2025-11-05

CITY OF BUCKEYE
 SPECIAL COUNCIL MEETING AND COUNCIL EXECUTIVE SESSION
 NOVEMBER 4, 2025
 MINUTES

City Council Chambers
530 East Monroe Avenue
Buckeye, AZ 85326
4:30 p.m.

1. Call to Order/Roll Call
Mayor Orsborn called the meeting to order at 4:30 p.m.

Members Present: Councilmember Youngker, Councilmember Berry, Councilmember Goodman,
 Councilmember HagEstad, Councilmember Beard, Vice Mayor Heustis, and
 Mayor Orsborn.

Members Absent: None.

Departments Present: City Manager Doug Sandtrom, City Attorney Scott McCoy, and City Clerk
 Lucinda Aja.

2. Convene into Executive Session
At 4:30 p.m. a motion was made by Councilmember Goodman and seconded by Vice Mayor Heustis
to convene into Executive Session pursuant to A.R.S. Section 38-431.03 A.1 for the discussion or
consideration of employment and salaries of a public officer, appointee or employee of the public body
relating to the annual employee performance evaluation of City Attorney K. Scott McCoy. Motion
passed unanimously.

3. Reconvene into Public Meeting
At 5:09 p.m. a motion was made by Councilmember Goodman and seconded by Vice Mayor Heustis
to reconvene into the Public Meeting. Motion passed unanimously.

4. Action Items

4.A Council to take action on the City Attorney’s Annual Performance Evaluation.
A motion was made by Councilmember Goodman and seconded by Councilmember Youngker to
provide City Attorney K. Scott McCoy with a satisfactory annual performance evaluation. Motion
passed unanimously.

5. Adjournment
There being no further business to discuss, Mayor Orsborn adjourned the meeting at 5:11 p.m.

_________________________________
Eric W. Orsborn, Mayor



November 4, 2025 Special Council Meeting and Council Executive Session Minutes
ATTEST:

_____________________________________
Lucinda J. Aja, City Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the Special Council Meeting
and Executive Session held on November 4, 2025. I further certify that a quorum was present.

_____________________________________
Lucinda J. Aja, City Clerk




November 4, 2025 Special Council Meeting and Council Executive Session Minutes
Special Council Meeting and Council Executive Session — Buckeye, AZ
Date: 2025-11-19

CITY OF BUCKEYE
 SPECIAL COUNCIL MEETING AND COUNCIL EXECUTIVE SESSION
 NOVEMBER 18, 2025
 MINUTES

City Council Chambers
530 East Monroe Avenue
Buckeye, AZ 85326
3:30 p.m.

1. Call to Order/Roll Call

Doug, Jared, Javier, Cindy, Jim,
Mayor Orsborn called the meeting to order at 3:31 p.m.

Members Present: Councilmember Youngker, Councilmember Berry (via Microsoft Teams),
 Councilmember Goodman, Councilmember HagEstad (via Microsoft Teams),
 Councilmember Beard, Vice Mayor Heustis, and Mayor Orsborn.

Members Absent: None.

Departments Present: City Manager Doug Sandtrom, Deputy City Manager Javier Setovich, Deputy
 City Manager Jared Askelson, City Attorney Scott McCoy, City Clerk Lucinda
 Aja, Program Management Office Director James Shano, and Chief Human
 Resources Officer Cindy Camarata.

2. Convene into Executive Session

At 3:32 p.m. a motion was made by Vice Mayor Heustis and seconded by Councilmember Goodman
to convene into Executive Session pursuant to:
a. A.R.S. Section 38-431.03 A.1 for discussion or consideration of the resignation of the City
Attorney and the discussion or consideration of the employment, assignment, appointment, or
promotion to the City Attorney position; and,
b. A.R.S. Section 38-431.03 A.3 for discussion or consultation for legal advice with the City Attorney
regarding the APS Cotton Transmission Corridor Study and proposed transmission line alignments.
Motion passed unanimously.

3. Reconvene into Public Meeting

At 5:00 p.m. a motion was made by Councilmember Goodman and seconded by Vice Mayor Heustis
to reconvene into the Public Meeting. Motion passed unanimously.

4. Adjournment
There being no further business to discuss, Mayor Orsborn adjourned the meeting at 5:00 p.m.

_________________________________
Eric W. Orsborn, Mayor



November 18, 2025 Special Council Meeting and Council Executive Session Minutes
ATTEST:

_____________________________________
Lucinda J. Aja, City Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the Special Council Meeting
and Executive Session held on November 18, 2025. I further certify that a quorum was present.

_____________________________________
Lucinda J. Aja, City Clerk




November 18, 2025 Special Council Meeting and Council Executive Session Minutes
Special Council Meeting — Buckeye, AZ
Date: 2025-11-19

CITY OF BUCKEYE
 SPECIAL COUNCIL MEETING AND COUNCIL EXECUTIVE SESSION
 NOVEMBER 18, 2025
 MINUTES

City Council Chambers
530 East Monroe Avenue
Buckeye, AZ 85326
3:30 p.m.

1. Call to Order/Roll Call

Doug, Jared, Javier, Cindy, Jim,
Mayor Orsborn called the meeting to order at 3:31 p.m.

Members Present: Councilmember Youngker, Councilmember Berry (via Microsoft Teams),
 Councilmember Goodman, Councilmember HagEstad (via Microsoft Teams),
 Councilmember Beard, Vice Mayor Heustis, and Mayor Orsborn.

Members Absent: None.

Departments Present: City Manager Doug Sandtrom, Deputy City Manager Javier Setovich, Deputy
 City Manager Jared Askelson, City Attorney Scott McCoy, City Clerk Lucinda
 Aja, Program Management Office Director James Shano, and Chief Human
 Resources Officer Cindy Camarata.

2. Convene into Executive Session

At 3:32 p.m. a motion was made by Vice Mayor Heustis and seconded by Councilmember Goodman
to convene into Executive Session pursuant to:
a. A.R.S. Section 38-431.03 A.1 for discussion or consideration of the resignation of the City
Attorney and the discussion or consideration of the employment, assignment, appointment, or
promotion to the City Attorney position; and,
b. A.R.S. Section 38-431.03 A.3 for discussion or consultation for legal advice with the City Attorney
regarding the APS Cotton Transmission Corridor Study and proposed transmission line alignments.
Motion passed unanimously.

3. Reconvene into Public Meeting

At 5:00 p.m. a motion was made by Councilmember Goodman and seconded by Vice Mayor Heustis
to reconvene into the Public Meeting. Motion passed unanimously.

4. Adjournment
There being no further business to discuss, Mayor Orsborn adjourned the meeting at 5:00 p.m.

_________________________________
Eric W. Orsborn, Mayor



November 18, 2025 Special Council Meeting and Council Executive Session Minutes
ATTEST:

_____________________________________
Lucinda J. Aja, City Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the Special Council Meeting
and Executive Session held on November 18, 2025. I further certify that a quorum was present.

_____________________________________
Lucinda J. Aja, City Clerk




November 18, 2025 Special Council Meeting and Council Executive Session Minutes
Community Services Advisory Board — Buckeye, AZ
Date: 2025-11-20

PLEASE SILENCE ALL ELECTRONIC COMMUNICATION DEVICES. THANK YOU.

 NOTICE OF POSSIBLE QUORUM OF THE CITY OF BUCKEYE PLANNING AND ZONING
 COMMISSION OR OTHER COUNCIL APPOINTED BOARD: PLEASE NOTE THAT THERE MAY BE
 A QUORUM PRESENT BUT THERE WILL BE NO VOTING TAKING PLACE BY THE CITY
  PLANNING AND ZONING COMMISSION OR OTHER COUNCIL APPOINTED BOARD AT THIS
 MEETING.

 CITY OF BUCKEYE
 COMMUNITY SERVICES ADVISORY BOARD
 NOVEMBER 19, 2025
 AGENDA

Executive Conference Room, City Hall
530 East Monroe Avenue
Buckeye, AZ 85326
6:00 P.M.
The doors will be open to the public at least 15 minutes prior to the start time of the meeting.

FOR INFORMATION REGARDING PUBLIC PARTICIPATION, PLEASE VISIT:
https://www.buckeyeaz.gov/government/city-clerk/meeting-agendas-minutes/meetings-
agendasminutes

Accessibility for all persons with disabilities will be provided upon request. Please telephone your
accommodation request (623) 349-6911, 72 hours in advance if you need a sign language interpreter or
alternate materials for a visual or hearing impairment.

Voting Members will either attend in person or by telephone conference call or video presentation. Items
listed may be considered in any order.


Pursuant to A.R.S. § 38-431(A)(3) the Committee may, by majority vote, recess or adjourn to
executive session at one or more times during the meeting, as needed to confer with the City
Attorney for legal advise regarding any item listed on this agenda.

1. Call to Order/Pledge of Allegiance/Roll Call

2. Comments from the public

3. Approval of Minutes
 Board Action: Discussion and possible motion to approve minutes.

3.A Community Servies Advisory Board to approve minutes from October 1, 2025 meeting.
 Board Action: Discussion and possible motion to approve.
 Motion to approve

4. New Business
4.A User Fee Study
 Presentation by Miranda Gomez, Community Services Director
 Board Action: Discussion and possible motion to recommend approval to City Council.
 Motion to recommend approval to City Council

5. Community Services Director's Report
 The Director may present a brief summary of current events, however, there will be no
 discussion, deliberation or action taken on any information presented.

6. Comments from the Chair and Board Members
 The Board Members may present a brief summary of current events. The board cannot propose,
 discuss, deliberate or take action on any of the information presented.

7. Adjournment
Council Workshop — Buckeye, AZ
Date: 2025-12-03

CITY OF BUCKEYE
 COUNCIL WORKSHOP
 DECEMBER 2, 2025
 MINUTES

City Hall - 1st Floor / Executive Conference Room
530 East Monroe Avenue
Buckeye, AZ 85326
4:30 p.m.

1. Call to Order/Roll Call
Mayor Orsborn called the meeting to order at 4:30 p.m.

Members Present: Councilmember Berry, Councilmember Goodman, Councilmember Beard, Vice
 Mayor Heustis, and Mayor Orsborn.

Members Absent: Councilmember Youngker and Councilmember HagEstad.

Departments Present: Acting City Manager Javier Setovich, Deputy City Manager Dave Roderique,
 City Attorney Scott McCoy, City Clerk Lucinda Aja, Chief Human Resources
 Officer Cindy Camarata, and Water Resources Director Terry Lowe.

2. Workshop Items

2.A Presentation and discussion on the update of the City's Integrated Water Master Plan
 (IWMP).
 Staff Liaison: Terry Lowe, Water Resources Director

Mr. Lowe presented an update on the City's Integrated Water Master Plan (IWMP), highlighting its
purpose as a guidance document for both the city and developers. The plan integrates water
resources and infrastructure, looking ahead to 2040, and accounts for population growth and current
legislation. Mr. Lowe emphasized the importance of flexibility in the plan to accommodate
development changes and discussed the need for prioritizing effluent recharge and maximizing
underground storage, as well as the benefits of regional infrastructure approaches for efficiency and
cost-effectiveness. The plan also includes recommendations for partnerships with water suppliers and
the implementation of new assets like the Parkland and Tartesso water campuses. Based on
questions from Council, Mr. Lowe confirmed that the regional approach is more efficient and cost-
effective, allowing for scalable development and centralized operations and explained that the storage
would indeed be regional, utilizing natural underground storage facilities. General discussion was held
regarding stakeholder input. Numerous comments were received, particularly regarding recent
legislation and water purchases, and the plan was revisited incorporate the feedback.

3. Adjournment.
There being no further business to discuss, Mayor Orsborn adjourned the meeting at 4:52 p.m.


 ______________________________________
 Eric W. Orsborn, Mayor



December 2, 2025 Council Workshop Minutes
ATTEST:

_____________________________________
Lucinda J. Aja, City Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the Council Workshop held
on December 2, 2025. I further certify that a quorum was present.

_____________________________________
Lucinda J. Aja, City Clerk




December 2, 2025 Council Workshop Minutes
Special Council Meeting and Council Executive Session — Buckeye, AZ
Date: 2025-12-17

CITY OF BUCKEYE
 SPECIAL COUNCIL MEETING AND COUNCIL EXECUTIVE SESSION
 DECEMBER 16, 2025
 MINUTES

City Council Chambers
530 East Monroe Avenue
Buckeye, AZ 85326
Immediately following the Council Workshop

1. Call to Order/Roll Call
Mayor Orsborn called the meeting to order at 3:34 p.m.

Members Present: Councilmember Youngker, Councilmember Berry, Councilmember Beard,
 Councilmember Heustis, Vice Mayor Goodman, and Mayor Orsborn.

Members Absent: Councilmember HagEstad.

Departments Present: City Manager Doug Sandtrom, Deputy City Manager Dave Roderique,
 Deputy City Manager Javier Setovich, Deputy City Manager Jared Askelson,
 City Attorney Scott McCoy, City Clerk Lucinda Aja, Community Services
 Director Miranda Gomez, and Chief Human Resources Officer Cindy
 Camarata.

2. Convene into Executive Session

At 3:34 p.m. a motion was made by Vice Mayor Goodman and seconded by Councilmember
Youngker to convene into Executive Session pursuant to:

a. A.R.S. Section 38-431.03 A.7 for a discussion or consultation for legal advice with the attorney or
attorneys of the public body in order to consider its position and instruct its representatives
regarding negotiations for the purchase, sale or lease of real properties in the vicinity of Sun Valley
Parkway and within the city limits of the City of Buckeye; AND

b. A.R.S. Sections 38-431.03 A.1 and 38-431.03 A.4 for discussion or consideration of appointment
of an Interim City Attorney and discussion and consultation with the attorneys of the public body in
order to consider its position regarding the role of the outgoing City Attorney.

Motion passed unanimously.

3. Reconvene into Public Meeting

At 4:16 p.m. a motion was made by Councilmember Youngker and seconded by Vice Mayor
Goodman to reconvene into the Public Meeting. Motion passed unanimously.

4. Action Items

4.A Council to take action on the appointment of an Interim City Attorney, effective January 2,
 2026.
December 16, 2025 Special Council Meeting and Council Executive Session Minutes
A motion was made by Councilmember Heustis and seconded by Vice Mayor Goodman to appoint
Tosca Henry as Interim City Attorney, effective January 2, 2026. Motion passed unanimously.

5. Adjournment
There being no further business to discuss, Mayor Orsborn adjourned the meeting at 4:17 p.m.

_________________________________
Eric W. Orsborn, Mayor

ATTEST:

_____________________________________
Lucinda J. Aja, City Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the Special Council
Meeting and Executive Session held on December 16, 2025. I further certify that a quorum was
present.

_____________________________________
Lucinda J. Aja, City Clerk




December 16, 2025 Special Council Meeting and Council Executive Session Minutes
Special Council Meeting — Buckeye, AZ
Date: 2025-12-17

CITY OF BUCKEYE
 SPECIAL COUNCIL MEETING AND COUNCIL EXECUTIVE SESSION
 DECEMBER 16, 2025
 MINUTES

City Council Chambers
530 East Monroe Avenue
Buckeye, AZ 85326
Immediately following the Council Workshop

1. Call to Order/Roll Call
Mayor Orsborn called the meeting to order at 3:34 p.m.

Members Present: Councilmember Youngker, Councilmember Berry, Councilmember Beard,
 Councilmember Heustis, Vice Mayor Goodman, and Mayor Orsborn.

Members Absent: Councilmember HagEstad.

Departments Present: City Manager Doug Sandtrom, Deputy City Manager Dave Roderique,
 Deputy City Manager Javier Setovich, Deputy City Manager Jared Askelson,
 City Attorney Scott McCoy, City Clerk Lucinda Aja, Community Services
 Director Miranda Gomez, and Chief Human Resources Officer Cindy
 Camarata.

2. Convene into Executive Session

At 3:34 p.m. a motion was made by Vice Mayor Goodman and seconded by Councilmember
Youngker to convene into Executive Session pursuant to:

a. A.R.S. Section 38-431.03 A.7 for a discussion or consultation for legal advice with the attorney or
attorneys of the public body in order to consider its position and instruct its representatives
regarding negotiations for the purchase, sale or lease of real properties in the vicinity of Sun Valley
Parkway and within the city limits of the City of Buckeye; AND

b. A.R.S. Sections 38-431.03 A.1 and 38-431.03 A.4 for discussion or consideration of appointment
of an Interim City Attorney and discussion and consultation with the attorneys of the public body in
order to consider its position regarding the role of the outgoing City Attorney.

Motion passed unanimously.

3. Reconvene into Public Meeting

At 4:16 p.m. a motion was made by Councilmember Youngker and seconded by Vice Mayor
Goodman to reconvene into the Public Meeting. Motion passed unanimously.

4. Action Items

4.A Council to take action on the appointment of an Interim City Attorney, effective January 2,
 2026.
December 16, 2025 Special Council Meeting and Council Executive Session Minutes
A motion was made by Councilmember Heustis and seconded by Vice Mayor Goodman to appoint
Tosca Henry as Interim City Attorney, effective January 2, 2026. Motion passed unanimously.

5. Adjournment
There being no further business to discuss, Mayor Orsborn adjourned the meeting at 4:17 p.m.

_________________________________
Eric W. Orsborn, Mayor

ATTEST:

_____________________________________
Lucinda J. Aja, City Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the Special Council
Meeting and Executive Session held on December 16, 2025. I further certify that a quorum was
present.

_____________________________________
Lucinda J. Aja, City Clerk




December 16, 2025 Special Council Meeting and Council Executive Session Minutes
Special Council Meeting and Council Executive Session — Buckeye, AZ
Date: 2026-01-07

CITY OF BUCKEYE
 SPECIAL COUNCIL MEETING AND COUNCIL EXECUTIVE SESSION
 JANUARY 6, 2026
 MINUTES

City Council Chambers
530 East Monroe Avenue
Buckeye, AZ 85326
4:30 p.m.

1. Call to Order/Roll Call
Mayor Orsborn called the meeting to order at 4:30 p.m.

Members Present: Councilmember Youngker, Councilmember Berry, Councilmember Beard,
Councilmember HagEstad (via Microsoft Teams), Councilmember Heustis, Vice Mayor Goodman,
and Mayor Orsborn.

Members Absent: None.

Departments Present: City Manager Doug Sandtrom, Interim City Attorney Tosca Henry, Deputy City
Clerk Summer Stewart, and Chief Human Resources Officer Cindy Camarata.

2. Convene into Executive Session

At 4:30 p.m. a motion was made by Vice Mayor Goodman and seconded by Councilmember Heustis
to convene into Executive Session pursuant to A.R.S. Sections 38-431.03 A.1 and 38-431.03 A.4 for
discussion or consideration of the appointment of a City Attorney. Motion passed unanimously.

3. Reconvene into Public Meeting

At 5:29 p.m. a motion was made by Councilmember Youngker and seconded by Councilmember
Heustis to reconvene into the Public Meeting. Motion passed unanimously.

4. Council to take action to direct staff on the next steps in the City Attorney selection
 process.

A motion was made by Vice Mayor Goodman and seconded by Councilmember Youngker to direct
the City Manager to negotiate an employment agreement with the City Attorney candidate consistent
with the direction provided in Executive Session and present the employment agreement for City
Council consideration at the next regularly scheduled City Council Meeting as is practicable. Motion
passed unanimously.

5. Adjournment
There being no further business to discuss, Mayor Orsborn adjourned the meeting at 5:29 p.m.

_________________________________
Eric W. Orsborn, Mayor



January 6, 2026 Special Council Meeting and Council Executive Session Minutes
ATTEST:

_____________________________________
Lucinda J. Aja, City Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the Special Council Meeting
and Executive Session held on January 6, 2026. I further certify that a quorum was present.

_____________________________________
Lucinda J. Aja, City Clerk




January 6, 2026 Special Council Meeting and Council Executive Session Minutes
Special Council Meeting — Buckeye, AZ
Date: 2026-01-07

CITY OF BUCKEYE
 SPECIAL COUNCIL MEETING AND COUNCIL EXECUTIVE SESSION
 JANUARY 6, 2026
 MINUTES

City Council Chambers
530 East Monroe Avenue
Buckeye, AZ 85326
4:30 p.m.

1. Call to Order/Roll Call
Mayor Orsborn called the meeting to order at 4:30 p.m.

Members Present: Councilmember Youngker, Councilmember Berry, Councilmember Beard,
Councilmember HagEstad (via Microsoft Teams), Councilmember Heustis, Vice Mayor Goodman,
and Mayor Orsborn.

Members Absent: None.

Departments Present: City Manager Doug Sandtrom, Interim City Attorney Tosca Henry, Deputy City
Clerk Summer Stewart, and Chief Human Resources Officer Cindy Camarata.

2. Convene into Executive Session

At 4:30 p.m. a motion was made by Vice Mayor Goodman and seconded by Councilmember Heustis
to convene into Executive Session pursuant to A.R.S. Sections 38-431.03 A.1 and 38-431.03 A.4 for
discussion or consideration of the appointment of a City Attorney. Motion passed unanimously.

3. Reconvene into Public Meeting

At 5:29 p.m. a motion was made by Councilmember Youngker and seconded by Councilmember
Heustis to reconvene into the Public Meeting. Motion passed unanimously.

4. Council to take action to direct staff on the next steps in the City Attorney selection
 process.

A motion was made by Vice Mayor Goodman and seconded by Councilmember Youngker to direct
the City Manager to negotiate an employment agreement with the City Attorney candidate consistent
with the direction provided in Executive Session and present the employment agreement for City
Council consideration at the next regularly scheduled City Council Meeting as is practicable. Motion
passed unanimously.

5. Adjournment
There being no further business to discuss, Mayor Orsborn adjourned the meeting at 5:29 p.m.

_________________________________
Eric W. Orsborn, Mayor



January 6, 2026 Special Council Meeting and Council Executive Session Minutes
ATTEST:

_____________________________________
Lucinda J. Aja, City Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the Special Council Meeting
and Executive Session held on January 6, 2026. I further certify that a quorum was present.

_____________________________________
Lucinda J. Aja, City Clerk




January 6, 2026 Special Council Meeting and Council Executive Session Minutes
Buckeye Youth Council — Buckeye, AZ
Date: 2026-01-22

CITY OF BUCKEYE
 BUCKEYE YOUTH COUNCIL
 January 21, 2025
 Minutes

Buckeye Public Library Coyote Branch
21699 W Yuma Rd *116 Buckeye, AZ 85326
Buckeye, AZ 85326
5:30pm - 7:00pm

1. Call to Order/Pledge of Allegiance/Roll Call
Meeting called to order by Lena Erickson at 5:41 PM.

Attendees

Present = X Name Notes (absent, tardy, excused, unexcused)
 X Alexa Mercado Garay
 X Alexis Grimaldi
 X Anysia Jones
 X Harlow Johnson
 X Haylee Mosher
 X Isabelle James
 X Ivy Brown
 X Lamarion Buie
 X Lena Erickson
 X Natalie Eng
 X Paisley Brown
 X Raelynn Miller
 X Samuel Russell
 X Savannah Sanchez
 X Scylee Groseth

2. Approval of Minutes from December 17, 2025
Lena Erickson motioned to approve the minutes from the December 17, 2025, BYC meeting,
Scylee Groseth seconded. Approved unanimously.

3. Team-Building Activity
The team-building activity featured a Kahoot trivia game about Buckeye City Council members
that expanded participants’ knowledge of local government. The activity promoted teamwork,
communication, and civic awareness through friendly competition.

4. Meet in Committee Groups
Civic engagement: The team shared an update on the project, noting that donation boxes have
been placed at locations such as Anthem, City Hall, the Coyote Library, and the Downtown
Library, with plans to expand to additional sites. They also discussed hosting a booth at the
Compassion Clinic on March 28th at Buckeye Elementary, where organized hygiene bags will
be distributed to community members.

Community Outreach: The team worked together to plan a booth for the Spring Celebration,
collaborating to finalize details and create engaging activities such as carnival games and arts
and crafts. Through this process, they focused on designing a fun and welcoming space that
would attract attendees while practicing creativity, teamwork, and communication skills.

5. Upcoming Volunteer Events
Alexa Mercado Garay shared the volunteer opportunity tracking sheet with the Youth Council
and discussed upcoming events.

6. Comments from the Buckeye Youth Councilmembers
There being no further business to discuss, Lena Erickson adjourned the meeting at 6:58 PM.


 ​ ​ ​ ____________________________
 ​ Lena Erickson, Co-Chair

​ ​ ​ ​ ​ ​ ____________________________
 ​ Scylee Groseth, Co-Chair


ATTEST:

___________________________
Alexa Mercado Garay, Secretary


I hereby certify that the foregoing minutes are a true and correct copy of the Buckeye
Youth Council Meeting held on December 17, 2025. I further certify that a quorum was
present.




___________________________
Alexa Mercado Garay, Secretary