Finance Committee — Aurora, IL
Date: 2020-11-12

Finance Committee Meeting
 City of Aurora Remote Access Only
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Thursday Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 November 12, 2020 Alderman Emmanuel Llamas

 2:00 PM

 TIME CHANGE FOR THIS MEETING ONLY. THIS COMMITTEE MEETING WILL BE
 VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or
 www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
 Phone Number: +1 312-626-6799
 Meeting ID: 873-8992-3888
 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 AGENDA CLERK NO LATER THAN 12:00 PM ON NOVEMBER 12, 2020 - VIA EMAIL AT
 aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
 ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
 PUBLIC.
 CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

20-0709 Approval of the minutes of the October 28, 2020 Special Finance Committee
 meeting.

20-0713 Approval of the minutes of the 10-29-2020 Finance Committee meeting .

20-0728 Approval of the 11/4/2020 special Finance committee meeting minutes .

20-0735 Approval of the 11/5/2020 special Finance committee meeting minutes .

 PUBLIC COMMENT

 AGENDA


City of Aurora Page 1 Printed on 11/10/2020
Finance Committee Agenda - Final November 12, 2020


20-0708 A Resolution authorizing the appropriation and expenditure of Motor Fuel Tax
 (MFT) funds for snow removal operations in 2021, in an amount up to
 $1,320,000.00.

20-0723 A Resolution Renewing All Fees Pertaining to Chapter 46 of the City of Aurora
 Code of Ordinances Entitled "Towing Services".

20-0529 A Resolution authorizing the amendment of the contract with Microsoft, Inc.
 awarded in 2018 through the State of Illinois Central Management Services' bid
 awarded to CDW, Inc in 2015, to allow for the purchase of Microsoft Enterprise
 M365 security and mobility licenses through Dell, Inc. 1 Dell Way, Round Rock, TX
 78664, in the amount of $20,511.84 (also through the State of Illinois Central
 Management Services bid awarded in 2020).

20-0724 A Resolution to authorize agreements with CY LLC dba 180 Engineering, Gov
 Temps USA, LLC, Stivers Services, LLC and Nexus Employment Solution Plus
 Inc. to provide staffing for temporary and contracted positions .

20-0742 A Resolution allowing the Director of Purchasing to approve Change Order 1 for
 $100,000.00 to the Contract of $802,630.00 with Geneva Construction Co., P.O.
 Box 998, Aurora, IL 60507-0998 for the 2020 Citywide Pavement Patching for
 Water and Sewer Maintenance Project.

20-0706 Recommendation to Amend the Resident and Non-Resident Ambulance User
 fees.

20-0737 Review of the Proposed 2021 City Budget -Human Resources, Community
 Relations & Public Information .

20-0694 Review of the Proposed 2021 City Budget -Innovation and Core Services .

 HELD

20-0701 A Resolution Authorizing the Execution of an Exclusive Listing Agreement with
 JBSC, INC. D/B/A Caton Commercial Real Estate Group .

 CLOSED SESSION

 ADJOURNMENT:

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.


City of Aurora Page 2 Printed on 11/10/2020
Finance Committee Agenda - Final November 12, 2020


 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php
 ]
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours in
 advance of the scheduled meeting. The Aldermen's Office can be reached in person at
 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at
 aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 3 Printed on 11/10/2020

Finance Committee
 City of Aurora Meeting Remote Access
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 November 12, 2020
 2:00 PM
 Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 Alderman Emmanuel Llamas

 TIME CHANGE FOR THIS MEETING ONLY. THIS COMMITTEE MEETING WILL BE
 VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or
 www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
 Phone Number: +1 312-626-6799
 Meeting ID: 873-8992-3888

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 AGENDA CLERK NO LATER THAN 12:00 PM ON NOVEMBER 12, 2020 - VIA EMAIL AT
 aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
 ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
 PUBLIC.

 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 2:00 PM.


 ROLL CALL

 Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl
 Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas




City of Aurora Page 1
Finance Committee Meeting Minutes - Final November 12, 2020



 OTHERS PRESENT

 City of Aurora: Tim Weidner, Engineering; Alisia Lewis, HR; Stacey Peterson,
 Finance/Budget; Sylvia Salinas, MIS; Chris Regona, Neighborhood
 Redevelopment; Jessica Price, Purchasing; Ken Schroth, Public Works;
 Clayton Muhammad, Public Information; Dan Barriero, Community Services;
 Silvia Cisneros, Finance/Budget; Marty Lyons, Finance Dept.; Alderman
 Donnell, Ward 4; Alex Alexandrou, Mayor's Office; Gary Krienitz, AFD; Matt
 Fichtel, APD; Jolene Coulter, Purchasing; Jessica Kalal, Legal Dept.; Michael
 Pegues, MIS; Liz Coronado, HR; Jason Bauer, Public Works; Jeff Anderson,
 MIS; LaDonna Bugg Carr, HR; Kelly Baker, MIS; Connie Krug, Aldermen's
 Office.

 APPROVAL OF MINUTES

 20-0709 Approval of the minutes of the October 28, 2020 Special Finance
 Committee meeting.
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 4

 Abstain: 1


 20-0713 Approval of the minutes of the 10-29-2020 Finance Committee meeting .

 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 5


 20-0728 Approval of the 11/4/2020 special Finance committee meeting minutes .

 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 5


 20-0735 Approval of the 11/5/2020 special Finance committee meeting minutes .

 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be accepted and filed. The motion carried.

 Ayes: 5


 PUBLIC COMMENT

 There were no registered speakers for this meeting.




City of Aurora Page 2
Finance Committee Meeting Minutes - Final November 12, 2020



 AGENDA

 20-0708 A Resolution authorizing the appropriation and expenditure of Motor Fuel
 Tax (MFT) funds for snow removal operations in 2021, in an amount up to
 $1,320,000.00.
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0723 A Resolution Renewing All Fees Pertaining to Chapter 46 of the City of
 Aurora Code of Ordinances Entitled "Towing Services".
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0529 A Resolution authorizing the amendment of the contract with Microsoft,
 Inc. awarded in 2018 through the State of Illinois Central Management
 Services' bid awarded to CDW, Inc in 2015, to allow for the purchase of
 Microsoft Enterprise M365 security and mobility licenses through Dell,
 Inc. 1 Dell Way, Round Rock, TX 78664, in the amount of $20,511.84
 (also through the State of Illinois Central Management Services bid
 awarded in 2020).
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0724 A Resolution to authorize agreements with CY LLC dba 180 Engineering,
 Gov Temps USA, LLC, Stivers Services, LLC and Nexus Employment
 Solution Plus Inc. to provide staffing for temporary and contracted
 positions.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0742 A Resolution allowing the Director of Purchasing to approve Change
 Order 1 for $100,000.00 to the Contract of $802,630.00 with Geneva
 Construction Co., P.O. Box 998, Aurora, IL 60507-0998 for the 2020
 Citywide Pavement Patching for Water and Sewer Maintenance Project.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5



City of Aurora Page 3
Finance Committee Meeting Minutes - Final November 12, 2020



 20-0706 Recommendation to Amend the Resident and Non-Resident Ambulance
 User fees.
 This Reports/Studies was held


 20-0737 Review of the Proposed 2021 City Budget -Human Resources,
 Community Relations & Public Information .
 This Reports/Studies was discussed and filed


 20-0694 Review of the Proposed 2021 City Budget -Innovation and Core
 Services.
 This Reports/Studies was discussed and filed


 HELD

 20-0701 A Resolution Authorizing the Execution of an Exclusive Listing Agreement
 with JBSC, INC. D/B/A Caton Commercial Real Estate Group .
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be placed on the Agenda. The motion carried.

 Ayes: 5


 CLOSED SESSION


 ADJOURNMENT:

 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that the meeting be adjourned. Chairman O'Connor adjourned the meeting at
 4:54 PM. The motion carried

 Ayes: 5


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php
 ]




City of Aurora Page 4
Finance Committee Meeting Minutes - Final November 12, 2020



 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours in
 advance of the scheduled meeting. The Aldermen's Office can be reached in person at
 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at
 aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 5