Committee of the Whole — Aurora, IL
Date: 2022-03-15

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 March 15, 2022
 4:00 PM

 ***Please note 4:00 p.m. start time for this meeting only***


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.
 ROLL CALL

 MINUTES OF THE TUESDAY, MARCH 1, 2022 COMMITTEE OF THE WHOLE MEETING

 22-0171 Approval of the Minutes of the Tuesday, March 1, 2022 Committee of the Whole
 Meeting.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On March 9, 2022 and
 Reviewed the Following Items:
 22-0045 An Ordinance Granting a Conditional Use Permit for a Cannabis Dispensing
 Facility (2115) Use on the Property located at 35 N. Broadway
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 Building, Zoning and Economic Development Committee Planning & Development
 Resolution
 21-0949 A Resolution Approving the Final Plat for Redwood of Aurora Subdivision, on
 vacant land located north of W. Indian Trail and east of N. Randall Road
 COMMITTEE RECOMMENDED: APPROVAL 5-0 (FINAL/APPEALABLE)

 21-0950 A Resolution Approving a Final Plan on Lot 1 and Lot 2 of Redwood of Aurora
 Subdivision, located north of W. Indian Trail and east of N. Randall Road for a
 ROW Dwelling (Party Wall) (1130)
 COMMITTEE RECOMMENDED: APPROVAL 5-0 (FINAL/APPEALABLE)




City of Aurora Page 1 Printed on 3/11/2022
Committee of the Whole Agenda - Final March 15, 2022


 22-0041 A Resolution approving a Final Plan on the property located at 2440 S. Eola Road
 for an ice cream Restaurant with a Drive-Through Facility Use (2530)
 COMMITTEE RECOMMENDED: APPROVAL 5-0 (FINAL/APPEALABLE)

 22-0118 A Resolution approving a revision to the Final Plan for a parking lot expansion for
 the property located at 2731 Beverly Drive
 COMMITTEE RECOMMENDED: APPROVAL 5-0 (FINAL/APPEALABLE)

 22-0150 A Resolution Approving the Final Plat for Lot 1 of North River Subdivision located
 at 2-12 N. River Street
 COMMITTEE RECOMMENDED: APPROVAL 5-0 (FINAL/APPEALABLE)

 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On March 10, 2022 and Reviewed the Following Items:

 22-0087 A Resolution authorizing the execution of a Local Public Agency Agreement for
 Federal Participation with the State of Illinois, Phase 1 Engineering Agreement
 with HR Green, Inc., maximum amount of $159,688.00, and appropriating Motor
 Fuel Tax Funds, for Montgomery Road Multi-Use Path Extension-Middlebury Drive
 to IL Route 59 Project.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 22-0165 A Resolution approving a new lease with The Riverfront Playhouse for the space
 located at 13 S. Water Street, Aurora, Illinois for a term of three (3) years.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 22-0166 A Resolution authorizing the restoration of the City of Aurora Development
 Services Center using the City of Aurora Job Order Contracting Program for
 $681,940.37 plus a contingency amount of $68,194.03 and authorizing a budget
 amendment of $750,200 to account 601-0000-410.40-78 (DNTN16) to finance the
 repairs.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 22-0178 A Resolution authorizing the execution of a Local Public Agency Amendment #1
 for Federal Participation with the State of Illinois, the execution of a Phase 2
 Design Engineering Supplement with Alfred Benesch & Company in the not to
 exceed amount of $69,016.00, and the appropriation of $61,810.00 of REBUILD
 Illinois Bond Funds for the Farnsworth Avenue Bridge Project.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 22-0181 A Resolution Authorizing an Amendment to the City’s Active Deferred
 Compensation Plans to Expand the Definition of Normal Retirement Age.
 COMMITTEE RECOMMENDED: APPROVAL 4-0




City of Aurora Page 2 Printed on 3/11/2022
Committee of the Whole Agenda - Final March 15, 2022


 22-0189 A Resolution Authorizing Execution of Labor Agreement between the City of
 Aurora and the Aurora Supervisors Association (ASA) from January 1, 2022
 through December 31, 2025.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 22-0198 A Resolution authorizing an amendment to the current agreement with Vision
 M.A.I., LLC for the governmental affairs consulting services of Bukola Bello.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 22-0204 A Resolution Establishing 2022 Golf Rates at Phillips Park Golf Course

 COMMITTEE RECOMMENDED: APPROVAL 4-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On March 8, 2022 and
 Reviewed the Following Items:
 22-0144 A Resolution awarding Anthem Excavation & Demolition Inc Aurora, IL as the 2022
 contractor with a possible 1-year extension for Junk and Trash abatement services
 within the City of Aurora Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0156 A Resolution establishing the maximum number of Class D: Downtown Core
 On-Site Consumption liquor licenses (unofficially related to the application from
 Craft Urban Aurora, LLC d/b/a Craft Urban Aurora at 41 S. Stolp Ave.). [Ward 6]
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0168 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 M/M Peters Construction, Inc., Aurora, IL in the amount of $57,421.60 for the
 replacement of concrete at Aurora Fire Department Station 3 North apron.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0068 Community Events report-out for events that have been submitted thus far.

 INFORMATION ONLY

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On March 7, 2022 and Reviewed the
 Following Items:
 22-0163 A Resolution Authorizing a Contract with W.E. Mundy Landscaping & Garden
 Center, Inc., 1135 Mitchell Road, Suite 100, Aurora, IL 60505 to accept the unit
 prices submitted for the Citywide Landscape Repair & Maintenance Contract.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 3 Printed on 3/11/2022
Committee of the Whole Agenda - Final March 15, 2022


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On March 1, 2022 and
 Reviewed the Following Items:
 22-0148 An Ordinance amending Chapter 6 Sec. 6-2 of the Code of Ordinances.

 COMMITTEE RECOMMENDED: APPROVAL 5-0

 22-0154 A Resolution approving the appointment of members to the Tree Board.

 COMMITTEE RECOMMENDED: APPROVAL 5-0

 The Rules, Administration and Procedure Committee also reviewed item 22-0167, which
 was a walk-on item. Please see this item under New Business.
 NEW BUSINESS

 22-0167 A Resolution approving the appointment of Nancy Martinez to the Planning and
 Zoning Commission.

 MAYOR’S REPORT

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 4 Printed on 3/11/2022

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 March 15, 2022
 4:00 PM


 ***Please note 4:00 p.m. start time for this meeting only***


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please call the City Clerk's Office at (630) 256-3070 with questions.

 ROLL CALL

 Mayor Irvin called the meeting to order at 4:04 p.m. and the roll was called. A
 motion was made by Alderwoman Smith and seconded by Alderwoman Garza
 to allow Alderwoman Hart-Burns to participate in this meeting remotely
 pursuant to Sec. 2-80. The motion carried by voice vote and Alderwoman
 Hart-Burns was allowed to participate in this meeting remotely via Zoom.
 Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith,
 Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron
 Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, MARCH 1, 2022 COMMITTEE OF THE WHOLE MEETING

 22-0171 Approval of the Minutes of the Tuesday, March 1, 2022 Committee of the
 Whole Meeting.
 A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman
 Smith to approve the minutes as presented. The motion carried by voice vote.

 PUBLIC COMMENT

 There were no members of the public present and wishing to address the Committee
 of the Whole.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final March 15, 2022



 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On March 9, 2022 and
 Reviewed the Following Items:

 22-0045 An Ordinance Granting a Conditional Use Permit for a Cannabis
 Dispensing Facility (2115) Use on the Property located at 35 N.
 Broadway
 (PLACED ON CONSENT AGENDA)


 Building, Zoning and Economic Development Committee Planning & Development
 Resolution

 21-0949 A Resolution Approving the Final Plat for Redwood of Aurora
 Subdivision, on vacant land located north of W. Indian Trail and east of N.
 Randall Road
 This P&D Resolution was finalized (appealable).
 PDFNL22-012

 21-0950 A Resolution Approving a Final Plan on Lot 1 and Lot 2 of Redwood of
 Aurora Subdivision, located north of W. Indian Trail and east of N. Randall
 Road for a ROW Dwelling (Party Wall) (1130)
 This P&D Resolution was finalized (appealable).
 PDFNL22-013

 22-0041 A Resolution approving a Final Plan on the property located at 2440 S.
 Eola Road for an ice cream Restaurant with a Drive-Through Facility Use
 (2530)
 This P&D Resolution was finalized (appealable).
 PDFNL22-014

 22-0118 A Resolution approving a revision to the Final Plan for a parking lot
 expansion for the property located at 2731 Beverly Drive
 This P&D Resolution was finalized (appealable).
 PDFNL22-015

 22-0150 A Resolution Approving the Final Plat for Lot 1 of North River Subdivision
 located at 2-12 N. River Street
 This P&D Resolution was finalized (appealable).
 PDFNL22-016




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final March 15, 2022



 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On March 10, 2022 and Reviewed the Following Items:

 22-0087 A Resolution authorizing the execution of a Local Public Agency
 Agreement for Federal Participation with the State of Illinois, Phase 1
 Engineering Agreement with HR Green, Inc., maximum amount of
 $159,688.00, and appropriating Motor Fuel Tax Funds, for Montgomery
 Road Multi-Use Path Extension-Middlebury Drive to IL Route 59 Project.
 (PLACED ON CONSENT AGENDA)


 22-0165 A Resolution approving a new lease with The Riverfront Playhouse for the
 space located at 13 S. Water Street, Aurora, Illinois for a term of three (3)
 years.
 (PLACED ON CONSENT AGENDA)


 22-0166 A Resolution authorizing the restoration of the City of Aurora
 Development Services Center using the City of Aurora Job Order
 Contracting Program for $681,940.37 plus a contingency amount of
 $68,194.03 and authorizing a budget amendment of $750,200 to
 account 601-0000-410.40-78 (DNTN16) to finance the repairs.
 (PLACED ON CONSENT AGENDA)


 22-0178 A Resolution authorizing the execution of a Local Public Agency
 Amendment #1 for Federal Participation with the State of Illinois, the
 execution of a Phase 2 Design Engineering Supplement with Alfred
 Benesch & Company in the not to exceed amount of $69,016.00, and the
 appropriation of $61,810.00 of REBUILD Illinois Bond Funds for the
 Farnsworth Avenue Bridge Project.
 (PLACED ON CONSENT AGENDA)


 22-0181 A Resolution Authorizing an Amendment to the City’s Active Deferred
 Compensation Plans to Expand the Definition of Normal Retirement Age.
 (PLACED ON CONSENT AGENDA)


 22-0189 A Resolution Authorizing Execution of Labor Agreement between the
 City of Aurora and the Aurora Supervisors Association (ASA) from
 January 1, 2022 through December 31, 2025.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final March 15, 2022



 22-0198 A Resolution authorizing an amendment to the current agreement with
 Vision M.A.I., LLC for the governmental affairs consulting services of
 Bukola Bello.
 (PLACED ON CONSENT AGENDA)


 22-0204 A Resolution Establishing 2022 Golf Rates at Phillips Park Golf Course

 Jeff Schmidt, Golf Operations Manager - City of Aurora, responded to questions
 regarding this item.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On March 8, 2022 and
 Reviewed the Following Items:

 22-0144 A Resolution awarding Anthem Excavation & Demolition Inc Aurora, IL as
 the 2022 contractor with a possible 1-year extension for Junk and Trash
 abatement services within the City of Aurora Illinois.
 (PLACED ON CONSENT AGENDA)


 22-0156 A Resolution establishing the maximum number of Class D: Downtown
 Core On-Site Consumption liquor licenses (unofficially related to the
 application from Craft Urban Aurora, LLC d/b/a Craft Urban Aurora at 41
 S. Stolp Ave.). [Ward 6]
 Bernie Laskowski, Craft Urban Aurora, LLC responded to questions regarding this
 item.
 (PLACED ON CONSENT AGENDA)


 22-0168 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with M/M Peters Construction, Inc., Aurora, IL in the amount of
 $57,421.60 for the replacement of concrete at Aurora Fire Department
 Station 3 North apron.
 (PLACED ON CONSENT AGENDA)


 22-0068 Community Events report-out for events that have been submitted thus
 far.
 (INFORMATION ONLY)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final March 15, 2022



 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On March 7, 2022 and Reviewed the
 Following Items:

 22-0163 A Resolution Authorizing a Contract with W.E. Mundy Landscaping &
 Garden Center, Inc., 1135 Mitchell Road, Suite 100, Aurora, IL 60505 to
 accept the unit prices submitted for the Citywide Landscape Repair &
 Maintenance Contract.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On March 1, 2022 and
 Reviewed the Following Items:

 22-0148 An Ordinance amending Chapter 6 Sec. 6-2 of the Code of Ordinances.

 (PLACED ON CONSENT AGENDA)


 22-0154 A Resolution approving the appointment of members to the Tree Board.

 (PLACED ON CONSENT AGENDA)


 The Rules, Administration and Procedure Committee also reviewed item 22-0167, which
 was a walk-on item. Please see this item under New Business.

 NEW BUSINESS

 22-0167 A Resolution approving the appointment of Nancy Martinez to the
 Planning and Zoning Commission.
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT

 Mayor Irvin announced that the annual State of the City Address will be held tonight,
 March 15, 2022 at 6:30 p.m. at the Paramount Theatre.

 CLOSED SESSION

 There was no need for a closed session.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final March 15, 2022



 ADJOURN

 A motion was made by Alderman Franco and seconded by Alderwoman Garza
 to adjourn the meeting. The motion carried by voice vote and the meeting
 adjourned at 4:19 p.m.



 Submitted by:

 ____________________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 6