Board of Mayor and Aldermen — Manchester, NH
Date: 2026-05-19
Time: 17:15

COMMITTEE ON ACCOUNTS, ENROLLMENT AND REVENUE
 ADMINISTRATION
 May 19, 2026 at 5:15 PM
 Aldermanic Chambers, City Hall (3rd Floor)

 Members: Aldermen O'Neil, Terrio, Goonan, Burkush, Vincent

 AGENDA
The Chairman calls the meeting to order.

The Clerk calls the roll.

1. Update on the City's Revolving Loan Fund.
 Gentlemen, what is your pleasure?

2. Communication from Kim LeBlanc, Financial Analyst II, submitting Finance
 Department reports as follows:
 • Accounts Receivable over 90 days
 • Aging Report
 • Outstanding Receivables
 Gentlemen, what is your pleasure?

3. Communication from Sharon Wickens, Finance Officer, submitting the City's
 Monthly Financial Reports (unaudited) for the first ten months of FY26.
 Gentlemen, what is your pleasure?

4. Ordinance Amendment:

 “Amending the Code of Ordinances of the City of Manchester by creating
 §35.0353 Welfare Reserve Account establishing a non-lapsing reserve account
 designed to offset unanticipated deficits in the Welfare operating budget.”
 If the Committee so desires, a motion is in order that the Ordinance
 Amendment ought to pass and be Enrolled.

If there is no further business, a motion is in order to adjourn.

COMMITTEE ON ACCOUNTS, ENROLLMENT AND REVENUE
 ADMINISTRATION
 May 19, 2026 at 5:15 PM
 Aldermanic Chambers, City Hall (3rd Floor)

 Members: Aldermen O'Neil, Terrio, Goonan, Burkush, Vincent

 AGENDA
The Chairman calls the meeting to order.

The Clerk calls the roll.

1. Update on the City's Revolving Loan Fund.
 Gentlemen, what is your pleasure?

2. Communication from Kim LeBlanc, Financial Analyst II, submitting Finance
 Department reports as follows:
 • Accounts Receivable over 90 days
 • Aging Report
 • Outstanding Receivables
 Gentlemen, what is your pleasure?

3. Communication from Sharon Wickens, Finance Officer, submitting the City's
 Monthly Financial Reports (unaudited) for the first ten months of FY26.
 Gentlemen, what is your pleasure?

4. Ordinance Amendment:

 “Amending the Code of Ordinances of the City of Manchester by creating
 §35.0353 Welfare Reserve Account establishing a non-lapsing reserve account
 designed to offset unanticipated deficits in the Welfare operating budget.”
 If the Committee so desires, a motion is in order that the Ordinance
 Amendment ought to pass and be Enrolled.

If there is no further business, a motion is in order to adjourn.




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 V|àç Éy `tÇv{xáàxÜ
 axã [tÅÑá{|Üx
 In the year Two Thousand and Twenty-Six


 A O


“Amending the Code of Ordinances of the City of Manchester by creating §35.0353 Welfare
Reserve Account establishing a non-lapsing reserve account designed to offset unanticipated
deficits in the Welfare operating budget.”




 Be it Ordained, by the Board of Mayor and Aldermen of the City of Manchester,
 as follows:


  I. Amend the Code of Ordinances by inserting new language as bolded (bold) and removing
  language that is struck-through (struck-through). Portions of the following sections that re-
  main unchanged appear in regular type.


 § 35.0353 WELFARE RESERVE ACCOUNT.

 (A) There is hereby established within the general fund a welfare reserve account.
 At the close of each fiscal year, the general fund annual budget surplus, if any, for
 welfare department operations, as determined by the Welfare Director and the Fi-
 nance Officer, shall be transferred by the Finance Officer to a special non-lapsing
 account. The balance in the welfare reserve account shall not exceed 50% of the
 prior fiscal year's annual budget for the welfare department.

 (B) In the event an annual budget deficit shall occur in the welfare operating
 budget, the Finance Officer shall transfer funds from the welfare reserve account
 to the welfare general assistance line item, as necessary to cover the deficit.

 (C) No available funds in the welfare reserve account shall be utilized for any
 purpose other than authorized herein without the specific approval of two-thirds of
 the aldermen elected.


  II. This ordinance shall take effect upon its passage.




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COMMITTEE ON ACCOUNTS, ENROLLMENT AND REVENUE
 ADMINISTRATION
 May 19, 2026 at 5:15 PM

Chairman O’Neil called the meeting to order.

The Clerk called the roll.

Present: Aldermen O’Neil, Terrio, Goonan, Burkush

Absent: Alderman Vincent

Messrs.: S. Wickens

1. Update on the City's Revolving Loan Fund.

On motion of Alderman Goonan, duly seconded by Alderman Terrio, it was voted to
approve.

2. Communication from Kim LeBlanc, Financial Analyst II, submitting Finance
 Department reports as follows:
 • Accounts Receivable over 90 days
 • Aging Report
 • Outstanding Receivables

On motion of Alderman Burkush, duly seconded by Alderman Goonan, it was voted
to approve.

3. Communication from Sharon Wickens, Finance Officer, submitting the City's
 Monthly Financial Reports (unaudited) for the first ten months of FY26.

Sharon Wickens, Finance Officer: We are moving along through the fiscal year, almost
ending. All departments are doing very well. Health insurance is tracking on budget. It
was a little bit high at the end of April, but we had a little bit of surplus a month before. I
think we're still right on budget and where we should be. There is a comparison of the
retirement payouts on the first page. Retirements are a little bit higher this year than they
were last year. I expect at least 4 or 5 more before fiscal year end. But we do have a
decent budget to take care of that and carry some over for next year. The contingency
balance remains at $113,000. Revenues for the first ten months are $172,000 higher than
last year. Auto registrations are $1.4 million higher than where they were this year. In fact,
the tax office is projecting a surplus of about a $1.5 million, I put in for the projections
$1.45 million to kind of meter in the middle there. Fleet registrations are doing very well,
and she was a little cautious budgeting this year because of the tariffs, but it really didn't
affect much. People are registering cars. Offsetting some of that increase however, there
were some downfalls in cable franchise fees. Our City Clerk managed to mess that up.
It's about $246,000 lower.

Chairman O'Neil: It says higher in the report.

S. Wickens: Oh, it does still say higher.
May 19, 2026 COMMITTEE ON ACCOUNTS, ENROLLMENT AND REVENUE ADMINISTRATION
Page 2 of 4



S. Wickens: I know it's lower because I know Matt never performs. So no, it should be
lower. It's $250,000 lower. And he's got a couple other revenues that are lagging.

Matthew Normand, City Clerk: We can proofread your documents in the future if you'd
like.

S. Wickens: We also have the state revenues coming in, they are much lower as well in
fiscal year 26. But we budgeted appropriately for those. And interest income is also down.
I'm projecting by fiscal year end, it'll probably be down about $350,000 to $400,000. Just
declining rates. And we're spending money that I haven't been out to bond yet. I expect
to issue a GO bond in the late July early August time frame. So, we'll be replenishing our
cash at that point. I don't have anything concerning. As I've read through the financials. I
don't know if anything popped out at you.

Alderman Burkush: I was going to talk about the importance of funding health insurance
in the next budget and also the overlays. Can you explain a little bit about those, please?

S. Wickens: In the mayor's budget, there was no projected increase or decrease in health
insurance costs. After he presented his budget, it came out a few weeks later. It looks like
health insurance is going to be up about 6.8%, which is about a $1.5 million that in the
mayor's budget is not funded. The CGL, we have not funded that in a few years thinking
that we're kind of watching the trend, but they have been consistently over budget, about
a $500,000 every year for the past 3 to 4 years. Their budget should be $2 million. And
we're finally bringing that up to where it needs to be. The overlay account, there was a
request to fund overlay. It was a difficult budget for the mayor. There were a lot of revenue
shortfalls. So, he wasn't able to fund certain things and overlay was one that he didn't
fund. At the end of the day, that is a state RSA, that if there's money needed for overlay
purposes, we have to cover it.

Alderman Burkush: So that's about $2.5 million.

S. Wickens: Just shy of $2.5 million.

Alderman Burkush: So, the bond agencies would look at that?

S. Wickens: Well, they would wonder why we weren't funding it. I don't think a good
reason would be we have reserves. We do have reserves. But reserves are for if you
need them. I'm going out bonding for quite a bit of money. We've got the GO issuance,
we've got the new TIF, we have the school bonds that will be coming up, the EPD is
issuing bonds in the next few weeks for their big project, the CSO project. I'm not sure
that that's a great answer to the rating agencies that there's reserves. I'm hoping that it
gets funded.

Alderman Burkush: As the finance director, you would recommend that we fund it in the
alderman's budget?

S. Wickens: I would. I would recommend that we fund just what we need to. And that's
really the bare minimum.
May 19, 2026 COMMITTEE ON ACCOUNTS, ENROLLMENT AND REVENUE ADMINISTRATION
Page 3 of 4



Alderman Terrio: So, by RSA, we have to do the overlay.

S. Wickens: Yes.

Alderman Terrio: What would happen if we don't fund health care? And for CGL, we're
self-insured, which is our CGL. If we don't fund those, as some people have suggested,
would that affect our bond rating? Would we be sued? What would happen if we didn't
fund health care and CGL?

S. Wickens: It's definitely a negative in the eyes of the rating agencies. If you know you
have an expense and you say we have reserves, it doesn't take long to lose those
reserves. The health care reserve is probably about $4 million. We're funding it with a
$1.5 million. We could be wrong. I mean, we don't have a crystal ball. Our consultants are
saying that health care is probably going to go up 6.8%. It could be a little bit less. It could
be a lot more. I've seen when we've had projections and we've been $3 million over the
projection. Nobody wants to be sick. Nobody wants to have a bad illness. But at a
minimum, we should be funding at least where we think we're going to fall and where we
think we're going to fall is the $1.5 million more.

Chairman O'Neil: Are there any stories to tell with the dollar amount that Public Works is
double what it was last year? Which leads me to believe they have significant retirements.

S. Wickens: The dollar amount is double for what?

Chairman O'Neil: What you reported here.

S. Wickens: They just probably have more retirements.

Chairman O'Neil: It was $154,000 last year, it was $310,000 this year. Are you aware of
any story that they just have a significant number of retirements?

S. Wickens: It also depends on who's retiring. If they've been with the city for a long time,
the retirements tend to be higher. I would have to delve into that number. I don't recall off
the top of my head who the people were that retired.

Chairman O'Neil: Because the other numbers are fairly consistent in the other
departments.

S. Wickens: I have another report that tells me the number.

Chairman O'Neil: Maybe we can talk about it. Just curious. Usually there's a story.

S. Wickens: I'll look at.

Chairman O'Neil: For CGL, would it make some sense to have Kevin in at some point just
to talk to us about what goes on in that?
May 19, 2026 COMMITTEE ON ACCOUNTS, ENROLLMENT AND REVENUE ADMINISTRATION
Page 4 of 4

S. Wickens: It wouldn't hurt. We are self-funded, things happen. I don't know what the
spike is in some of these. It may just be increased costs. We've been hitting about $2
million every year for the past 3 or 4 years. So, it could be just cost increase. It's not like
it's a spike that just suddenly happened. It's been going up and it really needs to be
funded.

Chairman O'Neil: Maybe we can work with him Peter, if there's time in to have him come
in. But if we have some time to give an overview.

On motion of Alderman Burkush, duly seconded by Alderman Terrio, it was voted to
approve.

4. Ordinance Amendment:

 “Amending the Code of Ordinances of the City of Manchester by creating
 §35.0353 Welfare Reserve Account establishing a non-lapsing reserve account
 designed to offset unanticipated deficits in the Welfare operating budget.”

On motion of Alderman Goonan, duly seconded by Alderman Terrio, it was voted that
the Ordinance Amendment ought to pass and be Enrolled.

Chairman O'Neil: We will have Juli, the internal auditor, in June for a couple
recommendations that she has for us on paper shredding; she came up with some
pretty good stuff and then we will talk about office supplies. So, we'll have her in June
just to talk about it. Maybe we can make a recommendation to the full board on a couple
of these things. I think she has a draft on her report to the school district, but that all has
to be accepted by the school district before we can see it. I believe we won't go there
quite yet.

There being no further business, on motion of Alderman Terrio, duly seconded by
Alderman Goonan, it was voted to adjourn.

A True Record. Attest.




 Clerk of Committee
Meeting Start Time: 5:15PM
Meeting End Time: 5:27PM
Minutes Prepared By: Michael Intranuovo