City Council — Naperville, IL
Date: 2018-01-16

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




  Meeting Agenda

Tuesday, January 16, 2018

 7:00 PM




 Council Chambers


 City Council
City Council Meeting Agenda January 16, 2018



A. CALL TO ORDER:

B. ROLL CALL:

C. CLOSED SESSION - 6:00 p.m.

OPEN SESSION - 7:00 p.m.


D. ROLL CALL:

E. PLEDGE TO THE FLAG:

F. AWARDS AND RECOGNITIONS:
1. 18-029 Proclaim January 30, 2018 as The State of The Kids Day


G. PUBLIC FORUM:

H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE
CONSENT AGENDA:

I. CONSENT AGENDA:
1. 18-031 Approve 12/06/2017 thru 12/27/2017 Cash Disbursement for
 $26,497,073.98

2. 17-955 Approve the Minutes of the Community Development Block Grant/Social
 Services Grant Workshop on December 5, 2017.

3. 18-002 Approve the City Council Workshop Minutes of December 19, 2017.

4. 18-034 Approve the Regular City Council Meeting Minutes from December 19,
 2017.

5. 17-839 Approve the Award of Bid 17-182, Security Camera Installation, to Pace
 Systems for an amount not to exceed $184,720, plus a 5% contingency.

6. 17-912 Approve the Award of Bid 17-219, Public Safety Uniforms and Equipment
 Cooperative Contract, to Galls for an amount not to exceed $225,88.34, to
 Lawmen’s and Shooters’ Supply Inc. for an amount not to exceed
 $8,169.84, to The Cop Fire Shop for an amount not to exceed $26,325,
 and to Ray O’Herron’s Co., Inc. for an amount not to exceed $543,936.50
 and a total award of $804,316.28 for a two-year term.




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City Council Meeting Agenda January 16, 2018


7. 17-915 Approve the Award of Bid 17-210, Emerald Ash Borer Insecticidal
 Treatment, to The Care of Trees for an amount not to exceed $324,680
 and for a one-year term.
8. 17-950 Approve the Award of RFQ 17-122, Engineering Services for Phase I and
 Phase II Roadway and Intersection Improvements, to Alfred Benesch;
 Civiltech Engineering; Crawford, Murphy, and Tilly; EXP US Services;
 Thomas Engineering; and Transystems as approved vendors for future
 projects and for a two-year term.
9. 17-956 Approve the Award of RFQ 17-133, Land Surveying Services, to
 Christopher B. Burke Engineering, Engineering Resource Associates,
 Farnsworth Group, Hampton, Lenzini and Renwick, Inc., Ridgeline
 Consultants, and Robinson Engineering as approved vendors for future
 projects for an amount not to exceed $255,000 and for a two-year term.
10. 17-958 Approve the Award of Change Order #3 to Contract 16-115, Naper
 Settlement Janitorial and Maintenance Services, to Coverall Health Based
 Cleaning Systems for an amount not to exceed $10,000 and a total award
 of $243,646.25

11. 18-003 Accept the Record of Emergency Award of Change Order #1 to
 Procurement 15-122, Excavation and Underground Utility Repair, to
 Western Utility for an amount not to exceed $50,000.
12. 18-030 Approve the City Council Meeting schedule for February, March and April
 2018.

13. 18-011 Pass the Ordinance granting a deviation to the 35’ platted building line
 based on the provisions of Section 7-1-13 (Platted Setback and Building
 Lines) of the Naperville Municipal Code for the property located at 330 S.
 Wright Street - PZC 17-1-135.

14. 18-026 Adopt the Resolution of Official Intent for Reimbursement of Capital
 Projects

15. 18-038 Approve Top Golf's permit request to hold a fireworks display on
 December 31, 2017.

J. PUBLIC HEARINGS:

K. OLD BUSINESS:

L. ORDINANCES AND RESOLUTIONS:
1. 18-024 Conduct the first reading of the Ordinance amending Section 2, of Chapter
 11, of Title 3, of the Naperville Municipal Code increasing the local
 simplified municipal telecommunications tax rate to six percent.


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City Council Meeting Agenda January 16, 2018


2. 18-025 Conduct the first reading of the Ordinance amending Chapter 10, of Title 3,
 of the Naperville Municipal Code increasing the hotel and motel use tax
 rate to 5.50% and clarifying said tax applies to the use of online rental
 companies.

3. 18-035 Conduct the first reading of the Ordinance amending Section 5 (Dedication
 of Park Lands and School Sites or for Payments or Fees In Lieu Of) of
 Chapter 3 (Required Improvements) of Title 7 (Subdivision Regulations) of
 the Naperville Municipal Code pertaining to Payments or Fees In Lieu of
 Dedication of Park Lands and School Sites. PZC 16-1-032.

M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE:

N. PETITIONS AND COMMUNICATIONS:

O. REPORTS AND RECOMMENDATIONS:
1. 18-037 Receive Efficiencies and Leaner Government report and provide feedback
 on plan.

P. NEW BUSINESS:

Q. ADJOURNMENT:




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400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 City Council


Tuesday, January 16, 2018 7:00 PM Council Chambers


A. CALL TO ORDER:

 Chirico called the meeting to order at 7:00 p.m.

B. ROLL CALL:

C. CLOSED SESSION - 6:00 p.m.



 CANCELED

OPEN SESSION - 7:00 p.m.


D. ROLL CALL:
 Present: 8- Mayor Steve Chirico
 Councilwoman Becky Anderson
 Councilwoman Judy Brodhead
 Councilman Kevin Coyne
 Councilwoman Patty Gustin
 Councilman Paul Hinterlong
 Councilwoman Rebecca Obarski
 Councilman Benjamin White
 Absent: 1- Councilman John Krummen




 Also Present
 City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; Deputy City
 Attorney, Mike DiSanto; City Clerk, Pam Gallahue; Deputy Fire Chief, Andy Dina;
 Police Chief, Robert Marshall; Director of Finance, Rachel Mayer; Director of
 Human Resources, James Sheehan; Director of IT, Jeff Anderson; Director of
 TED, Bill Novack; Deputy Director of TED, Jennifer Louden; Deputy Director of
 TED, Allison Laff; Director of Public Utilities - Electric, Mark Curran; Director of
 Public Utilities - Water, Jim Holzapfel; Director of Public Works, Dick Dublinski

 Daily Herald, Naperville Sun, NCTV-17


E. PLEDGE TO THE FLAG:

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City Council Meeting Minutes January 16, 2018


 Pledge given.

F. AWARDS AND RECOGNITIONS:

1. Proclaim January 30, 2018 as The State of The Kids Day

 Councilwoman Obarski presented the Proclamation.

G. PUBLIC FORUM:

 Ordinance 6-2-7
 Chris Hagenbaumer, spoke against the ordinance that restricts recreational
 vehicles on driveways.

 Council discussed the ordinance, appropriateness of implementing a permit
 process, staff time, crafting a seasonal permit, how other municipalities
 regulate recreational vehicles, and the option of approving a variance.

 Laff explained the language in the current ordinance and that a permit process
 would not be effective without regulations.

 DiSanto advised that a variance may be applicable and will research options.

 95th Street
 Doreen M. Swindall, requested a 10' cedar privacy fence per the letter she
 distributed to Council.

 Novack discussed the meeting that was held with the speaker, the noise study
 policy, that the City has planted landscaping in the area, and stated that staff
 does not support the installation of the proposed fence.

 Council discussed the appropriateness of the City building a fence, the noise
 study, street modification, landscaping expenses, and area lighting.

 Novack explained the project was supported by Bolingbrook, Naperville, and Will
 County. He also discussed examples of fences that have been taken down for
 development and replaced at the property owner's expense and that he will
 speak with Will County regarding options for a partnership.

 By consensus, Council directed staff to bring back an agenda item for
 consideration.




H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE
CONSENT AGENDA:
 A motion was made by Councilwoman Brodhead, seconded by Councilman
 Hinterlong, to use the Omnibus method to approve the Consent Agenda. The
 motion carried by the following vote:


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City Council Meeting Minutes January 16, 2018


 Aye: 8- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Obarski, and White

 Absent: 1- Krummen

I. CONSENT AGENDA:

Approval of the Consent Agenda

 A motion was made by Councilwoman Brodhead, seconded by Councilman
 Hinterlong, to approve the Consent Agenda with the change to I-4, the December
 19, 2017 Regular City Council Meeting Minutes, and the correction to I-6, the
 approval of the award of Bid 17-219 to Public Safety Uniforms and Equipment
 Cooperative Contract, as indicated in the Q&A. The motion carried by the
 following vote:

 Aye: 8- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Obarski, and White

 Absent: 1- Krummen


1. Approve 12/06/2017 thru 12/27/2017 Cash Disbursement for $26,497,073.98
 Council approved.


2. Approve the Minutes of the Community Development Block Grant/Social Services Grant
 Workshop on December 5, 2017.
 Council approved.


3. Approve the City Council Workshop Minutes of December 19, 2017.
 Council approved.


4. Approve the Regular City Council Meeting Minutes from December 19, 2017.
 Council approved.


5. Approve the Award of Bid 17-182, Security Camera Installation, to Pace Systems for an
 amount not to exceed $184,720, plus a 5% contingency.
 Council approved.


6. Approve the Award of Bid 17-219, Public Safety Uniforms and Equipment Cooperative
 Contract, to Galls for an amount not to exceed $225,88.34, to Lawmen’s and Shooters’
 Supply Inc. for an amount not to exceed $8,169.84, to The Cop Fire Shop for an amount
 not to exceed $26,325, and to Ray O’Herron’s Co., Inc. for an amount not to exceed
 $543,936.50 and a total award of $804,316.28 for a two-year term.
 Council approved.


7. Approve the Award of Bid 17-210, Emerald Ash Borer Insecticidal Treatment, to The
 Care of Trees for an amount not to exceed $324,680 and for a one-year term.


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City Council Meeting Minutes January 16, 2018


 Council approved.


8. Approve the Award of RFQ 17-122, Engineering Services for Phase I and Phase II
 Roadway and Intersection Improvements, to Alfred Benesch; Civiltech Engineering;
 Crawford, Murphy, and Tilly; EXP US Services; Thomas Engineering; and Transystems
 as approved vendors for future projects and for a two-year term.
 Council approved.


9. Approve the Award of RFQ 17-133, Land Surveying Services, to Christopher B. Burke
 Engineering, Engineering Resource Associates, Farnsworth Group, Hampton, Lenzini
 and Renwick, Inc., Ridgeline Consultants, and Robinson Engineering as approved
 vendors for future projects for an amount not to exceed $255,000 and for a two-year term.
 Council approved.


10. Approve the Award of Change Order #3 to Contract 16-115, Naper Settlement Janitorial
 and Maintenance Services, to Coverall Health Based Cleaning Systems for an amount
 not to exceed $10,000 and a total award of $243,646.25
 Council approved.


11. Accept the Record of Emergency Award of Change Order #1 to Procurement 15-122,
 Excavation and Underground Utility Repair, to Western Utility for an amount not to exceed
 $50,000.
 Council approved.


12. Approve the City Council Meeting schedule for February, March and April 2018.
 Council approved.


13. Pass the Ordinance granting a deviation to the 35’ platted building line based on the
 provisions of Section 7-1-13 (Platted Setback and Building Lines) of the Naperville
 Municipal Code for the property located at 330 S. Wright Street - PZC 17-1-135.
 Enactment No: ORD 18-001

 Council passed.


14. Adopt the Resolution of Official Intent for Reimbursement of Capital Projects

 Enactment No: RES 18-01

 Council adopted.


15. Approve Top Golf's permit request to hold a fireworks display on December 31, 2017.
 Council adopted.

J. PUBLIC HEARINGS:

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K. OLD BUSINESS:

L. ORDINANCES AND RESOLUTIONS:

1. Conduct the first reading of the Ordinance amending Section 2, of Chapter 11, of Title 3,
 of the Naperville Municipal Code increasing the local simplified municipal
 telecommunications tax rate to six percent.
 First reading held.

2. Conduct the first reading of the Ordinance amending Chapter 10, of Title 3, of the
 Naperville Municipal Code increasing the hotel and motel use tax rate to 5.50% and
 clarifying said tax applies to the use of online rental companies.
 Council discussed the hotel rebate agreement, online rentals, and zoning
 concerns.

 Mayer explained the City anticipates rebate agreements going to term,
 described how to identify online rentals, and that the burden of collecting the tax
 would be on the owner of the rental home.

 Laff stated that the Code permits the rental of a house under a single lease,
 there is no time limit, and boarding rooms are permitted by right as long as
 owner resides in the house.

 First reading held.

3. Conduct the first reading of the Ordinance amending Section 5 (Dedication of Park
 Lands and School Sites or for Payments or Fees In Lieu Of) of Chapter 3 (Required
 Improvements) of Title 7 (Subdivision Regulations) of the Naperville Municipal Code
 pertaining to Payments or Fees In Lieu of Dedication of Park Lands and School Sites.
 PZC 16-1-032.
 Laff explained when any development that receives a reduced donation
 requirement converts back to a standard development the difference for both
 school and park donations must be made whole.

 Council discussed fee-in-lieu arrangements and the appropriateness of
 modifying the age to be considered "senior."

 Laff stated that the age of 55 is regulated by the Fair Housing Act.

 First reading held.

M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE:

N. PETITIONS AND COMMUNICATIONS:

O. REPORTS AND RECOMMENDATIONS:


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1. Receive Efficiencies and Leaner Government report and provide feedback on plan.

 Krieger discussed the process to prioritize services, essential v. non-essesntial
 functions, funding priorities, having detailed discussions during his goal review,
 and that this data will assist Council for the next budget cycle.

 Council discussed having an ongoing conversation regarding department
 restructures and service priorities instead of only during the budget season.


 A motion was made by Councilwoman Brodhead, seconded by Councilwoman
 Obarski, that the report be received. The motion carried by the following vote:

 Aye: 8- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Obarski, and White

 Absent: 1- Krummen

P. NEW BUSINESS:

 TED Talk
 Obarski discussed a recent TED Talk that highlighted potential opportunities for
 the dark fiber project.

 Development Fees
 White requested staff review the formulas used to calculate school generation
 tables.

 Smart Technology
 Gustin talked about a recent fire and discussed smart technology.

 Novack said smart technology will be considered during the upcoming code
 update but is available for use today.

 Tax
 Chirico asked about home rule authority to tax online retailers.

 Anderson discussed the South Dakota v. Wayfair case and amicus brief that
 was submitted to the Supreme Court.

 Krieger said the City could receive more than $4M with an online tax.

 DiSanto will research.

Q. ADJOURNMENT:
 A motion was made by Councilman Hinterlong, seconded by Councilman Coyne,
 to adjourn the Regular City Council meeting of January 16, 2018 at 8:09 p.m. The
 motion carried by the following vote:

 Aye: 8- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Obarski, and White

 Absent: 1- Krummen



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 /S/ Pam Gallahue
 Pam Gallahue, PhD
 City Clerk




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