Committee of the Whole — Aurora, IL
Date: 2020-09-01

COMMITTEE OF THE WHOLE
 City of Aurora REMOTE ACCESS ONLY
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final-revised
 Tuesday
 September 01, 2020
 5:00 PM

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
 Phone Number: +1 312 626 6799
 Meeting ID: 889 3155 1911

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 CITY CLERK NO LATER THAN 3:00 PM ON SEPTEMBER 1, 2020 - VIA EMAIL:
 CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL
 TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC.
 ROLL CALL

 MINUTES OF THE TUESDAY, AUGUST 18, 2020 COMMITTEE OF THE WHOLE MEETING

 20-0502 Approval of the Tuesday, August 18, 2020 Committee of the Whole Meeting
 Minutes.

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Building, Zoning and Economic Development Committee Met On August 26, 2020
 and Reviewed the Following Items:
 20-0425 An Ordinance Granting a Variance pursuant to Section 10.5-6 of the Aurora
 Zoning Ordinance for the property located at 613 Smith Boulevard to reduce the lot
 width from 75 feet to 57.33 feet, to reduce the minimum exterior side setback
 requirement from 15 feet to 3 feet, and to increase the maximum lot coverage from
 40% to 44%
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 1 Printed on 9/1/2020
Committee of the Whole Agenda - Final-revised September 1, 2020


 20-0516 An Ordinance Amending Ordinance No. O14-061 Approving an Expansion of the
 River Edge Redevelopment Zone Known as the "Aurora River Zone" in the City Of
 Aurora, Illinois, Following Notice and Public Hearing in Connection Therewith.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On August 27, 2020 and Reviewed the Following Items:

 20-0458 A Resolution Authorizing an Intergovernmental Agreement between the City of
 Aurora and Sugar Grove Drainage District #1 for Mutual Cooperation in the
 Construction of Drainage Improvements on the Site of the Aurora Municipal
 Airport.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0469 A Resolution awarding the Job Order Contracting Vendor Services (JOC) for the
 City of Aurora to F.H. Paschen, S.N. Nielsen & Associates, LLC of Chicago, IL.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0476 A Resolution Approving the Director of Purchasing to enter into Intergovernmental
 Agreement(s) with various agencies/entities to allow the use of the City of Aurora
 Job Order Contracting Services program.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0487 A Resolution Requesting Authorization for the Mayor to Execute the Local Public
 Agency Agreement for Federal Participation with the State of Illinois, the Mayor to
 Execute the Phase 2 Design Engineering Agreement with Christopher B. Burke
 Engineering, Ltd., 9575 W. Higgins Road, Suite 600, Rosemont, IL 60018 in the
 amount of $108,541.29 for the Access to Transit - Aurora Transportation Center
 (ATC) East Platform Parking Lot Enhancement Project, MFT Section
 18-00325-00-PK.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0491 A Resolution to amend the grant agreement with the Cities for Financial
 Empowerment to accept $80,000 in additional funding to support the Aurora
 Financial Empowerment Center .
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0518 A Resolution authorizing the Mayor and City Clerk to execute an Agency
 Agreement with the State of Illinois Department of Transportation, Division of
 Aeronautics and a not-to-exceed agreement for Construction Phase Engineering
 Services in the amount of $78,100 with Crawford, Murphy and Tilly, Inc. for the
 Airfield Pavement Rehabilitation Phase 3, Area 1 Project .
 .
 COMMITTEE RECOMMENDED: APPROVAL 5-0

City of Aurora Page 2 Printed on 9/1/2020
Committee of the Whole Agenda - Final-revised September 1, 2020


 20-0520 A Resolution authorizing the acceptance of a Federal Emergency Management
 Agency (FEMA) grant in the amount of $975,000.00 towards the purchase of new
 self-contained breathing apparatus (SCBA) for the Aurora Fire Department.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0530 A motion to discharge the Finance Committee from further deliberations upon Item
 20-0431 pursuant to Sec. 2-122(g) of the Code of Ordinances .
 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Public Health, Safety & Transportation Committee Meeting Scheduled for Tuesday
 August 25, 2020 was Cancelled.
 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Infrastructure & Technology Committee Met On August 24, 2020 and Reviewed the
 Following Items:
 20-0467 A Resolution to Award a Contract for the Lime Sludge Removal and Disposal for
 the Water Production Division
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 20-0490 A Resolution Awarding the 2020 Sanitary Sewer CIPP Lining contract to
 Visu-Sewer of Illinois, LLC, 9014 S. Thomas Ave, Bridgeview, IL 60455 in the
 amount of eight hundred ninety-eight thousand, seven hundred and ninety-seven
 dollars and zero cents ($898,797.00) .
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On August 18, 2020 and
 Reviewed the Following Items:
 20-0468 Committee action involving the selection process to fill anticipated vacancies in
 staff positions in the Office of the Aldermen.
 FORWARDED AS INFORMATION ONLY/DISCUSSION

 20-0478 A Resolution appointing Ahana Narayana, D'Angelo Carbajal, Gabriel Bradford,
 Gauri Venkatraman, Ian Ortego, Mariella Acevedo, Moises Jimenez, Pravallika
 Padyala, Satya Balmuri and reappointing Arleth Rodriguez to the Aurora Youth
 Council.
 COMMITTEE RECOMMENDED: APPROVAL 5-0




City of Aurora Page 3 Printed on 9/1/2020
Committee of the Whole Agenda - Final-revised September 1, 2020


 20-0481 A Resolution pursuant to Sec. 2-101(a) of the Code of Ordinances, City of Aurora,
 pertaining to categories of business authorized for placement on the consent
 agenda.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 20-0486 An Ordinance amending the Aurora Liquor Control Ordinance pertaining to
 nuisance activity and the process of applying for licensure in certain locations .
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 NEW BUSINESS

 20-0528 A Resolution regarding the implementation of officer-worn body cameras for the
 City of Aurora Police Department.

 OLD BUSINESS

 20-0431 A Resolution to accept the quote from Pro-Tech, 1313 West Bagley Road, Berea,
 Ohio 44017 to purchase 150 complete sets of Personal Protective Equipment for
 the Aurora Police Department .
 (REQUIRES DISCHARGE OF THE FINANCE COMMITTEE)

 MAYOR’S REPORT

 STAFF REPORT

 20-0522 Staff Update: Phillips Park Zoo

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 4 Printed on 9/1/2020

COMMITTEE OF THE
 City of Aurora WHOLE REMOTE ACCESS
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 September 01, 2020
 5:00 PM


 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE:
 Phone Number: +1 312 626 6799
 Meeting ID: 889 3155 1911

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 CITY CLERK NO LATER THAN 3:00 PM ON SEPTEMBER 1, 2020 - VIA EMAIL:
 CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL
 TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called.

 Mayor Irvin found that an in-person meeting of the Committee of the Whole
 was neither practical nor prudent and that it was not feasible for members of
 the public to attend this meeting in person at City Hall. The meeting was
 conducted by Internet teleconference without the physical presence of a
 quorum. Mayor Irvin was present at City Hall, the regular meeting location.
 Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman
 Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins,
 Alderman Bob O'Connor, and Mayor Richard Irvin

 MINUTES OF THE TUESDAY, AUGUST 18, 2020 COMMITTEE OF THE WHOLE MEETING

 20-0502 Approval of the Tuesday, August 18, 2020 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns and seconded by Alderman
 Jenkins to approve the minutes as presented. The motion carried by the
 following vote:


City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final September 1, 2020


 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns,
 Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and
 Alderman O'Connor

 PUBLIC COMMENT

 Clerk Stallings read a statement on the rules of public comment and the
 following citizens addressed the City Council:

 Ms. Tonya Makrinski spoke in support of agenda item 20-0431.
 Ms. Giselle Gonzalez spoke in opposition to agenda item 20-0431.

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Building, Zoning and Economic Development Committee Met On August 26, 2020
 and Reviewed the Following Items:

 20-0425 An Ordinance Granting a Variance pursuant to Section 10.5-6 of the
 Aurora Zoning Ordinance for the property located at 613 Smith Boulevard
 to reduce the lot width from 75 feet to 57.33 feet, to reduce the minimum
 exterior side setback requirement from 15 feet to 3 feet, and to increase
 the maximum lot coverage from 40% to 44%
 Alderman Mesiacos abstained from discussion in this item and was on mute and off
 camera during discussion.

 Jill Morgan - City of Aurora, presented regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


 20-0516 An Ordinance Amending Ordinance No. O14-061 Approving an
 Expansion of the River Edge Redevelopment Zone Known as the "Aurora
 River Zone" in the City Of Aurora, Illinois, Following Notice and Public
 Hearing in Connection Therewith.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final September 1, 2020



 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On August 27, 2020 and Reviewed the Following Items:

 20-0458 A Resolution Authorizing an Intergovernmental Agreement between the
 City of Aurora and Sugar Grove Drainage District #1 for Mutual
 Cooperation in the Construction of Drainage Improvements on the Site of
 the Aurora Municipal Airport .
 (PLACED ON CONSENT AGENDA)


 20-0469 A Resolution awarding the Job Order Contracting Vendor Services
 (JOC) for the City of Aurora to F.H. Paschen, S.N. Nielsen & Associates,
 LLC of Chicago, IL.
 Jolene Coulter, Director of Purchasing - City of Aurora, presented and responded to
 questions regarding this item.
 Ken Schroth, Director of Public Works - City of Aurora, responded to questions
 regarding this item.
 Marty Lyons, Chief Financial Officer - City of Aurora, responded to questions regarding
 this item.
 (PLACED ON UNFINISHED BUSINESS)


 20-0476 A Resolution Approving the Director of Purchasing to enter into
 Intergovernmental Agreement(s) with various agencies/entities to allow
 the use of the City of Aurora Job Order Contracting Services program.
 Jolene Coulter, Director of Purchasing - City of Aurora, presented and responded to
 questions regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


 20-0487 A Resolution Requesting Authorization for the Mayor to Execute the Local
 Public Agency Agreement for Federal Participation with the State of
 Illinois, the Mayor to Execute the Phase 2 Design Engineering
 Agreement with Christopher B. Burke Engineering, Ltd., 9575 W. Higgins
 Road, Suite 600, Rosemont, IL 60018 in the amount of $108,541.29 for
 the Access to Transit - Aurora Transportation Center (ATC) East Platform
 Parking Lot Enhancement Project, MFT Section 18-00325-00-PK.
 (PLACED ON CONSENT AGENDA)


 20-0491 A Resolution to amend the grant agreement with the Cities for Financial
 Empowerment to accept $80,000 in additional funding to support the
 Aurora Financial Empowerment Center .
 (PLACED ON CONSENT AGENDA)


City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final September 1, 2020



 20-0518 A Resolution authorizing the Mayor and City Clerk to execute an Agency
 Agreement with the State of Illinois Department of Transportation,
 Division of Aeronautics and a not-to-exceed agreement for Construction
 Phase Engineering Services in the amount of $78,100 with Crawford,
 Murphy and Tilly, Inc. for the Airfield Pavement Rehabilitation Phase 3,
 Area 1 Project.
 .
 (PLACED ON CONSENT AGENDA)


 20-0520 A Resolution authorizing the acceptance of a Federal Emergency
 Management Agency (FEMA) grant in the amount of $975,000.00
 towards the purchase of new self-contained breathing apparatus (SCBA)
 for the Aurora Fire Department.
 (PLACED ON CONSENT AGENDA)


 20-0530 A motion to discharge the Finance Committee from further deliberations
 upon Item 20-0431 pursuant to Sec. 2-122(g) of the Code of Ordinances .
 Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, spoke
 regarding this item.
 Rick Veenstra, Corporation Counsel - City of Aurora, spoke regarding this item.

 This motion was approved without objection and the Finance Committee was
 discharged from further deliberations regarding this item.

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Public Health, Safety & Transportation Committee Meeting Scheduled for Tuesday
 August 25, 2020 was Cancelled.

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Infrastructure & Technology Committee Met On August 24, 2020 and Reviewed the
 Following Items:

 20-0467 A Resolution to Award a Contract for the Lime Sludge Removal and
 Disposal for the Water Production Division
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final September 1, 2020



 20-0490 A Resolution Awarding the 2020 Sanitary Sewer CIPP Lining contract to
 Visu-Sewer of Illinois, LLC, 9014 S. Thomas Ave, Bridgeview, IL 60455
 in the amount of eight hundred ninety-eight thousand, seven hundred and
 ninety-seven dollars and zero cents ($898,797.00) .
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On August 18, 2020 and
 Reviewed the Following Items:

 20-0468 Committee action involving the selection process to fill anticipated
 vacancies in staff positions in the Office of the Aldermen.
 This item was returned to the Rules, Administration, and Procedure
 Committee.

 20-0478 A Resolution appointing Ahana Narayana, D'Angelo Carbajal, Gabriel
 Bradford, Gauri Venkatraman, Ian Ortego, Mariella Acevedo, Moises
 Jimenez, Pravallika Padyala, Satya Balmuri and reappointing Arleth
 Rodriguez to the Aurora Youth Council .
 (PLACED ON CONSENT AGENDA)


 20-0481 A Resolution pursuant to Sec. 2-101(a) of the Code of Ordinances, City
 of Aurora, pertaining to categories of business authorized for placement
 on the consent agenda .
 Rick Veenstra, Corporation Counsel - City of Aurora, presented regarding this item.

 (PLACED ON CONSENT AGENDA)


 20-0486 An Ordinance amending the Aurora Liquor Control Ordinance pertaining
 to nuisance activity and the process of applying for licensure in certain
 locations.
 Rick Veenstra, Corporation Counsel - City of Aurora, presented and answered
 questions regarding this item.
 Deb Lang, Assistant Corporation Counsel - City of Aurora, presented and answered
 questions regarding this item.
 (PLACED ON UNFINISHED BUSINESS)




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final September 1, 2020



 NEW BUSINESS

 20-0528 A Resolution regarding the implementation of officer-worn body cameras
 for the City of Aurora Police Department.
 Marty Lyons, Chief Financial Officer - City of Aurora, presented and responded to
 questions regarding this item.
 Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora,
 responded to questions regarding this item.
 Mike Pegues, Chief Information Officer - City of Aurora, spoke briefly regarding this
 item.
 Mr. Mark Gabriel - Johns Hopkins University, spoke regarding this item.
 Other representatives of Johns Hopkins University were also present on the call and
 introduced to City Council:
 Julee Renden
 Ruth Vogel
 Jeffrey Chavis
 Elizabeth Parkin
 (PLACED ON CONSENT AGENDA)


 OLD BUSINESS

 20-0431 A Resolution to accept the quote from Pro-Tech, 1313 West Bagley
 Road, Berea, Ohio 44017 to purchase 150 complete sets of Personal
 Protective Equipment for the Aurora Police Department .
 Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora,
 presented and answered questions regarding this item.
 Marty Lyons, Chief Financial Officer - City of Aurora, presented and answered
 questions regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


 MAYOR’S REPORT

 Mayor Irvin presented the Mayor's Report and discussed the City of Aurora Census
 Response and the next Community Census Day scheduled for Saturday, September
 26th at 10:00 a.m.

 Mayor Irvin also presented a report on the status of COVID-19 in the City of Aurora.

 Mayor Irvin also congratulated Alderman O'Connor on his retirement and thanked him
 for his years of service to the City of Aurora.




City of Aurora Page 6
Committee of the Whole Meeting Minutes - Final September 1, 2020



 STAFF REPORT

 20-0522 Staff Update: Phillips Park Zoo

 Dan Powell, Director of the Phillips Park Zoo - City of Aurora, presented regarding the
 Phillips Park Zoo and large projects: Elk Fence and Yard Renovations and Domestic
 Animals Barn/Yard Area Renovations.
 This Presentation/Proclamation/Recognition/Awards was (INFORMATION ONLY)


 CLOSED SESSION

 There was no need for a Closed Session at this meeting.


 ADJOURN

 A motion was made by Alderman Hart-Burns and seconded by Alderman
 Franco to adjourn the meeting. The motion carried by the following vote and
 the meeting adjourned at 7:40 p.m.:

 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman
 Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns,
 Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and
 Alderman O'Connor




 Submitted by:

 ________________________________________
 Jennifer Stallings - City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the City Clerk’s Office at least 48 hours in
 advance of the scheduled meeting. The City Clerk’s Office can be reached in person at
 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at
 cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation.




City of Aurora Page 7