Committee of the Whole — Aurora, IL
Date: 2015-07-21

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 July 21, 2015
 5:00 PM


 ROLL CALL

 MINUTES OF THE MEETING OF JULY 7, 2015

 15-00636 Approval of the Tuesday, July 7, 2015 Committee of the Whole Meeting
 Minutes.

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, July 16, 2015 and
 Reviewed the Following Items:
 15-00565 A Resolution Authorizing the Mayor to Execute an Agreement with Burlington
 Northern Santa Fe Granting the City of Aurora a Permanent Easement over a
 Certain Vacated Portion of McClure Road
 COMMITTEE RECOMMENDED: APPROVAL 3-0.

 15-00567 A Resolution Authorizing an Easement Agreement between the City of Aurora
 and Burlington Northern Santa Fe Railway Company over the Property located
 between BNSF Railroad Tracks, Spring Street and Liberty Street .
 COMMITTEE RECOMMENDED: APPROVAL 3-0.

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On July 14, 2015 and Reviewed the Following Items:

 15-00350 A Resolution Approving an Amended Intergovernmental Parking Agreement
 Between the City of Aurora and Waubonsee Community College Located at 18
 South River Street, Aurora, Illinois.
 COMMITTEE RECOMMENDED: APPROVAL 3-0.

 15-00568 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning
 January 1, 2015 And Ending December 31, 2015 . (Amendment #1 For The
 2015 Fiscal Year)
 COMMITTEE RECOMMENDED: APPROVAL 3-0.

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Committee of the Whole Agenda - Final July 21, 2015


 15-00575 A Resolution authorizing the execution of a memorandum of understanding
 between the City of Aurora, Kane County, and the City of Elgin; the participation
 in the 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) program;
 and the use of the City of Aurora's portion toward the Aurora Police Department
 equipment purchases.
 COMMITTEE RECOMMENDED: APPROVAL 3-0.

 15-00594 A Resolution to Execute an Agreement with Illinois Emergency Management
 Agency to receive grant funds in the amount of $53,831.25 for reimbursement
 of certain expenditures.
 COMMITTEE RECOMMENDED: APPROVAL 3-0.

 15-00600 A Resolution Authorizing the Director of Purchasing to Execute the Engineering
 Agreement Change Order with Engineering Enterprises, Inc .
 COMMITTEE RECOMMENDED: APPROVAL 3-0.

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On July 14, 2015 and Reviewed the
 Following Items:
 15-00281 A Traffic Study for the intersection of Cheshire Drive and McCoy Drive. Ward
 8, Alderman Mervine.
 COMMITTEE RECOMMENDED: DENIAL 3-0. (INFORMATION ONLY)

 15-00309 A Traffic Study for the Ashland Avenue and Lafayette Street intersection. Ward
 4, Alderman Donnell.
 COMMITTEE RECOMMENDED: DENIAL 3-0. (INFORMATION ONLY)

 15-00325 A Parking Study for E. Pleasure Court in the 500 block. Ward 4, Alderman
 Donnell
 COMMITTEE RECOMMENDED: DENIAL 3-0. (INFORMATION ONLY)

 15-00438 A Traffic Study for Traffic Calming in the backyard of 990-992 Alyce Lane on E.
 Indian Trail near Traffic Signal. Ward 1, Alderman Bohman
 COMMITTEE RECOMMENDED: DENIAL 3-0. (INFORMATION ONLY)

 15-00501 A Traffic Study for Hammond Avenue between Illinois Avenue and Florida
 Avenue. Ward 6, Alderman Saville.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0. (INFORMATION
 ONLY)

 15-00503 A Traffic Study for Howell Place. Ward 3, Alderman Mesiacos.

 COMMITTEE RECOMMENDED: APPROVAL 3-0. (INFORMATION ONLY)




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Committee of the Whole Agenda - Final July 21, 2015


 15-00509 A Parking Study for Trade Street on the west side next to Napleton's Valley
 Hyundai. Ward 10, Alderman Johnson.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0. (INFORMATION
 ONLY)

 15-00518 A Parking Study for College Avenue in the 600 block. Ward 2, Alderman
 Garza.
 COMMITTEE RECOMMENDED: DENIAL 3-0. (INFORMATION ONLY)

 15-00519 A Traffic Study for Princeton Avenue in the 3500 block. Ward 10, Alderman
 Johnson.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0. (INFORMATION
 ONLY)

 15-00556 A Traffic Study for the Trask Street and Midlane Drive intersection. Ward 1,
 Alderman Bohman.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0. (INFORMATION
 ONLY)

 15-00557 A Parking Study for Edinburgh Lane in the 2000 block. Ward 7, Alderman
 Hart-Burns.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0. (INFORMATION
 ONLY)

 15-00558 A Traffic Study for Conifer Court by Evergreen Lane. Ward 10, Alderman
 Johnson.
 COMMITTEE RECOMMENDED: DENIAL 3-0. (INFORMATION ONLY)

 15-00576 A Traffic Study for the Watson Street and Simms Street intersection. Ward 3,
 Alderman Mesiacos.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0. (INFORMATION
 ONLY)

 15-00582 Hike for Hesed Walk from River St. to Benton St. to Broadway to the Aurora
 Transportation Center by Sidewalks, Saturday, October 3, 2015 from 8:00am to
 11:30am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0. (INFORMATION ONLY)

 15-00587 A Parking Study for Eastwood Drive in the 1300 block. Ward 6, Alderman
 Saville.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0. (INFORMATION
 ONLY)

 15-00591 KJ Multisport Aurora Duathalon 2 Mile Run on Barnes Road between Prairie
 and W. Galena Blvd, and 20K Bike at Blackberry Farm and Various
 Surrounding Roads on Sunday, August 23, 2015 from 7:00am to 12:00pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0. (INFORMATION ONLY)




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Committee of the Whole Agenda - Final July 21, 2015


 15-00611 New England Church is requesting permission to close Chestnut for their Fall
 Picnic on September 13, 2015 from 9:00 am to 2:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0. (INFORMATION ONLY)

 15-00612 Communities in Schools is requesting traffic control assistance to stage the
 annual Back to School Fair on Saturday, August 15, 2015 on Fourth, Downer
 and Benton from 7:30 am to 2:00 pm.
 COMMITTEE RECOMMENDED: APPROVAL 3-0. (INFORMATION ONLY)

 15-00613 Requesting approval of additional street closures and barricades to #15-00208
 for the Friends of LaSalle Street Historic Auto Row Car Show on August 23,
 2015.
 COMMITTEE RECOMMENDED: APPROVAL 3-0. (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On July 13, 2015 and
 Reviewed the Following Items:
 15-00590 A Resolution accepting the improvements and maintenance security for New
 York Centre - 918 E. New York Street. .
 COMMITTEE RECOMMENDED: APPROVAL 2-0.

 15-00601 A Resolution to allow the Director of Purchasing to enter into an agreement with
 Superior Excavating, Inc. of PO Box 575, Channahon, IL 60447 for construction
 of the Church Road Water Main Replacement project in the amount of six
 hundred eighty eight thousand, four hundred five dollars, and no cents
 ($688,405.00).
 COMMITTEE RECOMMENDED: APPROVAL 2-0.

 15-00602 A Resolution to allow the Director of Purchasing to enter into an agreement with
 Superior Excavating, Inc. of PO Box 575, Channahon, IL 60447 for construction
 of the Prairie St. Water Main Replacement project in the amount of seven
 hundred ninety four thousand, five hundred one dollars, and no cents
 ($794,501.00).
 COMMITTEE RECOMMENDED: APPROVAL 2-0.

 15-00610 Allow concrete removal and placement, dirt work and landscape restoration in
 an amount not to exceed $5,000.00 in an effort to minimize the movement of
 water from the public right-of-way onto private property at 1126 Homer Ave .
 COMMITTEE RECOMMENDED: FORWARDED AS INFORMATION ONLY. 2-0

 MAYOR’S REPORT




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Committee of the Whole Agenda - Final July 21, 2015


 MAYORAL APPOINTMENTS

 15-00627 A Resolution Appointing Cinthia Salgado, Samuel Nunez , Iliana Rivera and
 Carmen Julia Rodriguez Torres and reappointing Adrienne Mercad Holloway
 and Mariana Ponce Hill to the Aurora Hispanic Heritage Advisory Board.

 REQUESTS AND REFERRALS

15-00640 Requesting approval of a Special Use Permit for a Religious Institution (6400)
 Use on the Property located at 78 S. LaSalle Street. (Community Christian
 Church - L15-00640 / AU22/3-15.129-SU - TV - Ward 2) .

15-00642 Requesting approval of a Special Use Permit for a Special Purpose
 Recreational Use on the Property located at 2300 S. Eola Road (Horizon Realty
 Services, Inc. - L15-00642 / WH06/4-15.102-SU - TV - Ward 9) .

CLOSED SESSION

 ADJOURN




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 July 21, 2015
 5:00 PM




 ROLL CALL

 The Committee of the Whole Meeting was called to order at 5:11 p.m. by Mayor
 Weisner and the role was called.
 Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl
 Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns ,
 Alderman Rick Mervine, Alderman Lynne Johnson, Alderman Richard
 Irvin, and Alderman Bob O'Connor
 Absent 1 - Alderman Edward Bugg


 MINUTES OF THE MEETING OF JULY 7, 2015

 15-00636 Approval of the Tuesday, July 7, 2015 Committee of the Whole
 Meeting Minutes.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine,
 that this agenda item be approved and filed. Alderman Saville and Alderman
 O'Connor abstained. The motion carried.

 Abstain: 2- Alderman Saville and Alderman O'Connor


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, July 16, 2015 and
 Reviewed the Following Items:

 15-00565 A Resolution Authorizing the Mayor to Execute an Agreement with
 Burlington Northern Santa Fe Granting the City of Aurora a Permanent
 Easement over a Certain Vacated Portion of McClure Road
 (PLACED ON CONSENT AGENDA)


 15-00567 A Resolution Authorizing an Easement Agreement between the City of
 Aurora and Burlington Northern Santa Fe Railway Company over the
 Property located between BNSF Railroad Tracks, Spring Street and

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Committee of the Whole Meeting Minutes - Final July 21, 2015

 Liberty Street.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On July 14, 2015 and Reviewed the Following Items:

. 15-00350 A Resolution Approving an Amended Intergovernmental Parking
 Agreement Between the City of Aurora and Waubonsee Community
 College Located at 18 South River Street, Aurora, Illinois.
 Bill Wiet, Chief Development Services Officer, briefly presented on this item. He
 updated the City Council on actions taking place since the last Finance Committee
 Meeting on the request for approval of an amended Intergovernmental Agreement
 between the City of Aurora and Waubonsee Community College (WCC) regarding a
 permanent parking solution for WCC students . He discussed an attachment to the
 item, a proposed timetable of the phases of the key tasks related to the project
 inlcuding a placeholder for any discussions between the City, WCC and a private
 developer. Both the City of Aurora and Waubonsee Community College are
 committed to adhering to the process outlined. The agreement will also allow for a
 study of parking in the downtown area to be conducted.

 (PLACED ON CONSENT AGENDA)


 15-00568 An Ordinance Amending The Annual Budget For The Fiscal Year
 Beginning January 1, 2015 And Ending December 31, 2015 .
 (Amendment #1 For The 2015 Fiscal Year)
 Stacey Hamling, Assistant Director of Finance, Budget, briefly presented on this item.
 She summarized the twelve line items and that most explain the off- setting of
 revenues and expenditures primarily from grants. The other items were carryovers
 from previous year or items approved by the City Council in previous meetings.
 (PLACED ON CONSENT AGENDA)


 15-00575 A Resolution authorizing the execution of a memorandum of
 understanding between the City of Aurora, Kane County, and the City
 of Elgin; the participation in the 2015 Edward Byrne Memorial Justice
 Assistance Grant (JAG) program; and the use of the City of Aurora's
 portion toward the Aurora Police Department equipment purchases. .
 (Public Hearing at City Council on July 28, 2015.)
 Lt. Abbs, Aurora Police Department and Carie Anne Ergo, Chief Management Officer,
 briefly presented and answered questions regarding the item. Discussion primarily
 addressed the proposal for the City of Aurora to utilize the Justice Assistance Grant
 (JAG) to purchase water rescue equipment to allow for the Aurora Police Department
 to respond to emergency water rescue incidents as needed and not need to wait for
 the Fire Department who currently have this equipment. A public hearing will be held
 at the next City Council meeting regarding this item.
 (PLACED ON UNFINISHED BUSINESS)


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Committee of the Whole Meeting Minutes - Final July 21, 2015



 15-00594 A Resolution to Execute an Agreement with Illinois Emergency
 Management Agency to receive grant funds in the amount of
 $53,831.25 for reimbursement of certain expenditures.
 (PLACED ON CONSENT AGENDA)


 15-00600 A Resolution Authorizing the Director of Purchasing to Execute the
 Engineering Agreement Change Order with Engineering Enterprises,
 Inc.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On July 14, 2015 and Reviewed the
 Following Items:

 15-00281 A Traffic Study for the intersection of Cheshire Drive and McCoy Drive.
 Ward 8, Alderman Mervine.
 (INFORMATION ONLY)


 15-00309 A Traffic Study for the Ashland Avenue and Lafayette Street
 intersection. Ward 4, Alderman Donnell .
 (INFORMATION ONLY)


 15-00325 A Parking Study for E. Pleasure Court in the 500 block. Ward 4,
 Alderman Donnell
 (INFORMATION ONLY)


 15-00438 A Traffic Study for Traffic Calming in the backyard of 990-992 Alyce
 Lane on E. Indian Trail near Traffic Signal. Ward 1, Alderman
 Bohman
 (INFORMATION ONLY)


 15-00501 A Traffic Study for Hammond Avenue between Illinois Avenue and
 Florida Avenue. Ward 6, Alderman Saville.
 (INFORMATION ONLY)


 15-00503 A Traffic Study for Howell Place. Ward 3, Alderman Mesiacos.

 (INFORMATION ONLY)


 15-00509 A Parking Study for Trade Street on the west side next to Napleton's
 Valley Hyundai. Ward 10, Alderman Johnson.
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Committee of the Whole Meeting Minutes - Final July 21, 2015


 (INFORMATION ONLY)


 15-00518 A Parking Study for College Avenue in the 600 block. Ward 2,
 Alderman Garza.
 (INFORMATION ONLY)


 15-00519 A Traffic Study for Princeton Avenue in the 3500 block. Ward 10,
 Alderman Johnson.
 (INFORMATION ONLY)


 15-00556 A Traffic Study for the Trask Street and Midlane Drive intersection.
 Ward 1, Alderman Bohman.
 (INFORMATION ONLY)


 15-00557 A Parking Study for Edinburgh Lane in the 2000 block. Ward 7,
 Alderman Hart-Burns.
 (INFORMATION ONLY)


 15-00558 A Traffic Study for Conifer Court by Evergreen Lane. Ward 10,
 Alderman Johnson.
 (INFORMATION ONLY)


 15-00576 A Traffic Study for the Watson Street and Simms Street intersection.
 Ward 3, Alderman Mesiacos.
 (INFORMATION ONLY)


 15-00582 Hike for Hesed Walk from River St. to Benton St. to Broadway to the
 Aurora Transportation Center by Sidewalks, Saturday, October 3,
 2015 from 8:00am to 11:30am.
 (INFORMATION ONLY)


 15-00587 A Parking Study for Eastwood Drive in the 1300 block. Ward 6,
 Alderman Saville.
 (INFORMATION ONLY)


 15-00591 KJ Multisport Aurora Duathalon 2 Mile Run on Barnes Road between
 Prairie and W. Galena Blvd, and 20K Bike at Blackberry Farm and
 Various Surrounding Roads on Sunday, August 23, 2015 from 7:00am
 to 12:00pm.
 (INFORMATION ONLY)


 15-00611 New England Church is requesting permission to close Chestnut for
 their Fall Picnic on September 13, 2015 from 9:00 am to 2:00 pm.

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Committee of the Whole Meeting Minutes - Final July 21, 2015


 (INFORMATION ONLY)


 15-00612 Communities in Schools is requesting traffic control assistance to
 stage the annual Back to School Fair on Saturday, August 15, 2015 on
 Fourth, Downer and Benton from 7:30 am to 2:00 pm.
 (INFORMATION ONLY)


 15-00613 Requesting approval of additional street closures and barricades to
 #15-00208 for the Friends of LaSalle Street Historic Auto Row Car
 Show on August 23, 2015.
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Buildings, Grounds and Infrastructure Committee Met On July 13, 2015 and
 Reviewed the Following Items:

 15-00590 A Resolution accepting the improvements and maintenance security
 for New York Centre - 918 E. New York Street. .
 (PLACED ON CONSENT AGENDA)


 15-00601 A Resolution to allow the Director of Purchasing to enter into an
 agreement with Superior Excavating, Inc. of PO Box 575, Channahon,
 IL 60447 for construction of the Church Road Water Main
 Replacement project in the amount of six hundred eighty eight
 thousand, four hundred five dollars, and no cents ($688,405.00) .
 (PLACED ON CONSENT AGENDA)


 15-00602 A Resolution to allow the Director of Purchasing to enter into an
 agreement with Superior Excavating, Inc. of PO Box 575, Channahon,
 IL 60447 for construction of the Prairie St. Water Main Replacement
 project in the amount of seven hundred ninety four thousand, five
 hundred one dollars, and no cents ($794,501.00) .
 (PLACED ON CONSENT AGENDA)


 15-00610 Returned to committee from City Council 7-28-2015-1126 Homer
 Ave-Drainage Issue.
 (PLACED ON CONSENT AGENDA)


 MAYOR’S REPORT



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Committee of the Whole Meeting Minutes - Final July 21, 2015



 MAYORAL APPOINTMENTS

 15-00627 A Resolution Appointing Cinthia Salgado, Samuel Nunez , Iliana Rivera
 and Carmen Julia Rodriguez Torres and reappointing Adrienne
 Mercad Holloway and Mariana Ponce Hill to the Aurora Hispanic
 Heritage Advisory Board.
 This Resolution was referred to the City Council.


 REQUESTS AND REFERRALS

 15-00640 Requesting approval of a Special Use Permit for a Religious Institution
 (6400) Use on the Property located at 78 S. LaSalle Street.
 (Community Christian Church - L15-00640 / AU22/3-15.129-SU - TV -
 Ward 2).
 The above Request and Approval was referred to the Planning Council and
 Planning Commission.

 15-00642 Requesting approval of a Special Use Permit for a Special Purpose
 Recreational Use on the Property located at 2300 S. Eola Road
 (Horizon Realty Services, Inc. - L15-00642 / WH06/4-15.102-SU - TV -
 Ward 9).
 The above Request and Approval was referred to the Planning Council and
 Planning Commission.

 CLOSED SESSION

 Alderman O'Connor moved, seconded by Alderman Hart-Burns, that at the
 close of this meeting, the City Council go into Closed Session to discuss
 property acquisition, exception Section 2(c)(5) of the Open Meetings Act, which
 authorizes this meeting to be closed to the public and that the City Clerk be
 directed to record the vote of each Alderman on this vote. Motion carried.


 ADJOURN

 Alderman Hart-Burns moved, seconded by Alderman Donnell, to adjourn the
 meeting at 5:30 P.M.. Motion carried by a voice vote.
 Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl
 Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns ,
 Alderman Rick Mervine, Alderman Lynne Johnson, Alderman Richard
 Irvin, and Alderman Bob O'Connor
 Absent 1 - Alderman Edward Bugg




City of Aurora Page 6