Elmira City Council — Elmira, NY
Date: 2024-06-04

Elmira City Council
RE: AGENDA, ELMIRA CITY Monday, June 3, 2024 – 5:30 PM
COUNCIL MEETING




 APPROVAL OF MINUTES

2024-186 Act on resolution dispensing with the minutes of the
Gary Brinn Regular Meeting held on Monday, May 20th, 2024.

 FIRST PUBLIC COMMENT PORTION

 IDENTIFICATION OF CONSENT ITEMS

 PERSONNEL ACTIONS

2024-187 Receive communication from the City Manager and act on
Mayor Mandell resolution reporting the Personnel Actions for the City of
 Elmira, whereby Megan N. Castro has been appointed to
 the position of Police Information Clerk, effective May 13,
 2024 at an annual salary of $33,293.

 RESOLUTIONS

2024-188 Resolution Authorizing the Department of Community
Joseph Duffy Development to Submit the City of Elmira's 2024-2025
 CDBG and HOME Annual Action Plan to the U.S.
 Department of Housing and Urban Development

2024-189 Receive communication from the City Manager and act on
Gary Brinn resolution approving a modification of the City's 2023
 Budget upon the recommendation of the City's auditors
 identified as unanticipated revenue of $366,295.77 related
 to DRI and Zombie and Vacant Properties grant which
 funds were expended during 2023.

2024-190 Receive communication from the City Manager and act on
Mayor Mandell resolution approving a modification of the City's 2023
 Budget upon the recommendation of the City's auditors in
 the amount of $232,088.00 to accommodate the FY2023
 implementation of GASB Statement No. 96 for Accounting
 and Financial Reporting for Subscription-Based
 Information Technology Arrangements.


 Elmira City Hall - 317 E. Church Street - Elmira, New York 14901
 Council Chambers, 2nd Floor
 www.Cityofelmira.net - (607) 737 5644
2024-191 Act on resolution approving an annual stipend payment of
Mayor Mandell $10,000.00 to Emma Miran effective July 1, 2024 for her
 exceptional services administering the Community
 Development Block Grant Program.

 AGREEMENTS

2024-192 Receive communication from the City Manager and act on
Joseph Duffy resolution retroactively approving the purchase
 agreement between the City and Sutphen Corporation for
 the City's purchase of a Sutphen SL 100 Aerial Ladder
 Fire Truck, a copy of which agreement is attached hereto
 and made a part hereof.

2024-193 Receive communication from the City Manager and act on
Corey Cooke resolution approving two 5-yr contracts with Otis
 Elevator Company for maintenance on elevators in
 Centertown Parking Garage and City Hall at an initial
 monthly cost of $1,124.44 and maintenance on the disabled
 lift in City Hall at an initial monthly cost of $103.81
 commencing retroactively to January 1, 2024 and expiring
 December 31, 2028 and authorizing the Mayor to execute
 the contracts, copies of which are attached hereto; said
 contract subject to Corporation Counsel approval.


2024-194 Receive communication from the City Manager and act on
Corey Cooke resolution authorizing and approving contracts with Otis
 Elevator for elevator upgrades/updates on the 2 elevators
 servicing the Centertown Parking Garage in the amount
 of $192,998.11 for each elevator; said contracts being
 awarded by the City "piggybacking" under a County
 contract with Otis elevator, a copy of the identical
 contract for each elevator is attached hereto, and
 authorizing the Mayor to execute the contracts and any
 other documents necessary to initiate the updates; said
 contracts subject to Corporation Counsel approval.

2024-195 Receive communication from the City Manager and act on
Mayor Mandell resolution accepting the bid and awarding a contract to R.
 DeVincentis Construction, Inc., the lowest bidder meeting
 bid specifications as set forth on the attached bid
 summary, in the total amount of $2,940,000.00 for the
 Fassett Road Stormwater Project from Cornell Road to

 Elmira City Hall - 317 E. Church Street - Elmira, New York 14901
 Council Chambers, 2nd Floor
 www.Cityofelmira.net - (607) 737 5644
 Hoffman Street and authorizing the Mayor to sign such
 documents necessary to effect the award; said documents
 subject to Corporation Counsel approval.

2024-196 Receive communication from the City Manager and act on
Gary Brinn resolution approving the Elmira Church/Water Streets
 Gateway Study be conducted by Fisher Associates at a
 total cost not to exceed $105,000.00 with the City
 contributing $21,000.00 and federal funding contributing
 $84,000.00 and authorizing the Mayor to execute all
 documents necessary to effect the study; said documents
 subject to Corporation Counsel approval.

2024-197 Act on resolution approving the extension of the PILOT
Joseph Duffy agreement between the City and Eastgate Apartments
 under the same terms and conditions as set forth in the
 current agreement to the date in 2025 on which Home
 Leasing acquires title to Eastgate Apartments.

2024-198 Receive communication from the City Manager and act on
Jackie Wilson resolution approving a no-cost time extension of NYSDOT
 Contract #D035294 for the Bridge Rehabilitation Main
 Street over Chemung River Phase 2 Project (PIN 6754.90)
 to December 31, 2025 and authorizing the Mayor to
 execute the "No-Cost Time Extension of
 Local/Miscellaneous Contract".

2024-199 Receive communication from the City Manager and act on
Jackie Wilson resolution approving a no-cost time extension of NYSDOT
 Contract #D036102 for the Bridge Rehabilitation Main
 Street over Chemung River Phase 2 Project (PIN 6755.31)
 to December 31, 2025 and authorizing the Mayor to
 execute the "No-Cost Time Extension of
 Local/Miscellaneous Contract".

2024-200 Receive communication from the City Manager and act on
Corey Cooke resolution granting Gurdeep Singh d/b/a RS Food Mart a
 license to use the City's Right-of-Way for customer
 parking for a term of one year commencing on June 15,
 2024 and expiring on June 14, 2025 for an annual license
 fee to be paid by him to the City of $500.00 and
 authorizing the Mayor to execute a License Agreement;
 said Agreement subject to Corporation Counsel approval.


 Elmira City Hall - 317 E. Church Street - Elmira, New York 14901
 Council Chambers, 2nd Floor
 www.Cityofelmira.net - (607) 737 5644
 AUDITS

2024-201 Act on Lead Hazard Reduction Grant Program Audit.
Nan Moss

2024-202 Act on Community Development Block Grant Program
Corey Cooke Audit.

2024-203 Act on Audit.
Mayor Mandell

 SECOND PUBLIC COMMENT PORTION

 CITY MANAGER REPORT

 ADJOURN

2024-204 Act on resolution to adjourn.
Nan Moss

Respectfully Submitted,




Christina C. Rodriguez
City Clerk




 Elmira City Hall - 317 E. Church Street - Elmira, New York 14901
 Council Chambers, 2nd Floor
 www.Cityofelmira.net - (607) 737 5644

Elmira City Council
 Meeting Minutes

RE: AGENDA, ELMIRA CITY Monday, June 3, 2024 – 5:30 PM
COUNCIL MEETING


2024-186 Act on resolution dispensing with the minutes of the
Gary Brinn Regular Meeting held on Monday, May 20th, 2024.

 MOTION: Approve SPONSORED BY: Gary Brinn VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-187 Receive communication from the City Manager and act on
Mayor Mandell resolution reporting the Personnel Actions for the City of
 Elmira, whereby Megan N. Castro has been appointed to
 the position of Police Information Clerk, effective May 13,
 2024 at an annual salary of $33,293.

 MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-188 Resolution Authorizing the Department of Community
Joseph Duffy Development to Submit the City of Elmira's 2024-2025
 CDBG and HOME Annual Action Plan to the U.S.
 Department of Housing and Urban Development

 MOTION: Approve SPONSORED BY: Joseph H Duffy VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-189 Receive communication from the City Manager and act on
Gary Brinn resolution approving a modification of the City's 2023
 Budget upon the recommendation of the City's auditors
 identified as unanticipated revenue of $366,295.77 related
 1
 to DRI and Zombie and Vacant Properties grant which
 funds were expended during 2023.

 MOTION: Approve SPONSORED BY: Gary Brinn VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-190 Receive communication from the City Manager and act on
Mayor Mandell resolution approving a modification of the City's 2023
 Budget upon the recommendation of the City's auditors in
 the amount of $232,088.00 to accommodate the FY2023
 implementation of GASB Statement No. 96 for Accounting
 and Financial Reporting for Subscription-Based
 Information Technology Arrangements.

 MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-191 Act on resolution approving an annual stipend payment of
Mayor Mandell $10,000.00 to Emma Miran effective July 1, 2024 for her
 exceptional services administering the Community
 Development Block Grant Program.

 MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-192 Receive communication from the City Manager and act on
Joseph Duffy resolution retroactively approving the purchase
 agreement between the City and Sutphen Corporation for
 the City's purchase of a Sutphen SL 100 Aerial Ladder
 Fire Truck, a copy of which agreement is attached hereto
 and made a part hereof.

 MOTION: Approve SPONSORED BY: Joseph H Duffy VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 2
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-193 Receive communication from the City Manager and act on
Corey Cooke resolution approving two 5-yr contracts with Otis
 Elevator Company for maintenance on elevators in
 Centertown Parking Garage and City Hall at an initial
 monthly cost of $1,124.44 and maintenance on the disabled
 lift in City Hall at an initial monthly cost of $103.81
 commencing retroactively to January 1, 2024 and expiring
 December 31, 2028 and authorizing the Mayor to execute
 the contracts, copies of which are attached hereto; said
 contract subject to Corporation Counsel approval.




 Sponsored By: Mayor Mandell - CM Cooke Absent

 MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-194 Receive communication from the City Manager and act on
Corey Cooke resolution authorizing and approving contracts with Otis
 Elevator for elevator upgrades/updates on the 2 elevators
 servicing the Centertown Parking Garage in the amount
 of $192,998.11 for each elevator; said contracts being
 awarded by the City "piggybacking" under a County
 contract with Otis elevator, a copy of the identical
 contract for each elevator is attached hereto, and
 authorizing the Mayor to execute the contracts and any
 other documents necessary to initiate the updates; said
 contracts subject to Corporation Counsel approval.

 Withdrawn From Agenda

2024-195 Receive communication from the City Manager and act on
Mayor Mandell resolution accepting the bid and awarding a contract to R.
 DeVincentis Construction, Inc., the lowest bidder meeting
 bid specifications as set forth on the attached bid
 summary, in the total amount of $2,940,000.00 for the
 3
 Fassett Road Stormwater Project from Cornell Road to
 Hoffman Street and authorizing the Mayor to sign such
 documents necessary to effect the award; said documents
 subject to Corporation Counsel approval.

 MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-196 Receive communication from the City Manager and act on
Gary Brinn resolution approving the Elmira Church/Water Streets
 Gateway Study be conducted by Fisher Associates at a
 total cost not to exceed $105,000.00 with the City
 contributing $21,000.00 and federal funding contributing
 $84,000.00 and authorizing the Mayor to execute all
 documents necessary to effect the study; said documents
 subject to Corporation Counsel approval.

 MOTION: Approve SPONSORED BY: Gary Brinn VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-197 Act on resolution approving the extension of the PILOT
Joseph Duffy agreement between the City and Eastgate Apartments
 under the same terms and conditions as set forth in the
 current agreement to the date in 2025 on which Home
 Leasing acquires title to Eastgate Apartments.

 MOTION: Approve SPONSORED BY: Joseph H Duffy VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-198 Receive communication from the City Manager and act on
Jackie Wilson resolution approving a no-cost time extension of NYSDOT
 Contract #D035294 for the Bridge Rehabilitation Main
 Street over Chemung River Phase 2 Project (PIN 6754.90)
 to December 31, 2025 and authorizing the Mayor to

 4
 execute the "No-Cost Time Extension of
 Local/Miscellaneous Contract".

 MOTION: Approve SPONSORED BY: Jackie Wilson VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-199 Receive communication from the City Manager and act on
Jackie Wilson resolution approving a no-cost time extension of NYSDOT
 Contract #D036102 for the Bridge Rehabilitation Main
 Street over Chemung River Phase 2 Project (PIN 6755.31)
 to December 31, 2025 and authorizing the Mayor to
 execute the "No-Cost Time Extension of
 Local/Miscellaneous Contract".

 MOTION: Approve SPONSORED BY: Jackie Wilson VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-200 Receive communication from the City Manager and act on
Corey Cooke resolution granting Gurdeep Singh d/b/a RS Food Mart a
 license to use the City's Right-of-Way for customer
 parking for a term of one year commencing on June 15,
 2024 and expiring on June 14, 2025 for an annual license
 fee to be paid by him to the City of $500.00 and
 authorizing the Mayor to execute a License Agreement;
 said Agreement subject to Corporation Counsel approval.

 Sponsored By: Mayor Mandell - CM Cooke Absent

 MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-201 Act on Lead Hazard Reduction Grant Program Audit.
Nan Moss

 MOTION: Approve SPONSORED BY: Nannette M Moss VOTE: 6- 0
 5
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-202 Act on Community Development Block Grant Program
Corey Cooke Audit.

 Sponsored By: Mayor Mandell - CM Cooke Absent

 MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-203 Act on Audit.
Mayor Mandell

 MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Gary Brinn,
 Jackie Wilson, Nannette M Moss TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1

2024-204 Act on resolution to adjourn.
Nan Moss

 MOTION: Approve SPONSORED BY: Nannette M Moss VOTE: 6- 0
 AYES: Daniel Mandell, Nick Grasso, Joseph H Duffy, Nannette M
 Moss, Gary Brinn, Jackie Wilson TOTAL: 6
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: Corey Cooke TOTAL: 1




 6