SECA Commission — Naperville, IL
Date: 2018-05-22

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 SECA Commission

Tuesday, May 22, 2018 5:30 PM NEU




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
1. 18-427 Approve the minutes of the March 7, 2018 SECA Commission Meeting

2. 18-428 Review the draft Application Scoring Criteria forms and provide direction
 for implementation

3. 18-431 Review and approve the SECA CY19 application timeline


E. NEW BUSINESS:

F. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 1 Printed on 5/18/2018

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 SECA Commission


Tuesday, May 22, 2018 5:30 PM NEU


A. CALL TO ORDER:

 Chairman Kovener called the meeting to order at 5:34 p.m.

B. ROLL CALL:
 Present 6- Rebecca Obarski, Jaqueline Clermont, Richard Grimes, Donna Kearney, Gary
 Kovener, and Colleen McQuillan
 Absent 4- Vicki Coletta, Shannon Greene Robb, Melvin Kim, and Deana Losurdo




 Student Representatives:
 Present - Ganesan Narayanan
 Absent - Cindy Lo

 Staff Present:
 Dawn Portner, Special Events Coordinator

C. PUBLIC FORUM:

 No speakers under Public Forum.

D. OLD BUSINESS:

1. Approve the minutes of the March 7, 2018 SECA Commission Meeting
 Attachments: SECA Meeting Minutes Final - 030718

 A motion was made by Obarski, seconded by Grimes, to approve the minutes.
 The motion carried by the following vote:

 Aye: 5- Obarski, Clermont, Grimes, Kearney, Kovener, and McQuillan

 Absent: 4- Coletta, Greene Robb, Kim, and Losurdo


2. Review the draft Application Scoring Criteria forms and provide direction for
 implementation
 Attachments: Draft Programs and Performances Evaluation Form
 Draft Parades and Festivals Evaluation Form

 Prior to the discussion on this item, Chairman Kovener and the Commission
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SECA Commission Meeting Minutes May 22, 2018

 thanked Commissioner Grimes for serving the past three years as the SECA
 Commission Chairman.


 The taskforce assigned to create the new scoring system criteria briefed the
 Commission on their progress.

 Four Grantors were contacted and interviewed by the taskforce to learn how
 other organizations/institutions evaluate grant applications:
 - Cleveland, Ohio Arts Council
 - Milwaukee, Wisconsin Arts Board
 - Indiana Arts Commission
 - Sarah Orleans, the current Executive Director of the DuPage Children's
 Museum who has experience as a Grantor

 Four current Grantees were also contacted and interviewed by the taskforce to
 receive their opinions and ideas on the new scoring system the Commission
 has been tasked with developing:
 - Simply Vedic
 - Little Friends
 - DuPage Children's Museum
 - Brightside Theatre

 Based on the information collected the taskforce created two separate
 Evaluation Forms:
 - Festivals and Parades
 - Programs and Performances

 The goal of the taskforce at this meeting was to review the progress being
 made towards developing criteria and a point system for CY19 and to see if any
 changes were needed to the evaluation forms. Initial suggestions were made
 by the Commission and Chairman Kovener will be updating the forms to include
 those suggestions. To test the forms even further Portner will be forwarding to
 the Commission two grant applications from SY17. The Commissioners will be
 asked to review the applications again, this time using the new evaluation forms
 to see how the forms worked and if additional changes need to be made, prior
 to the CY19 applications being sent for review and consideration. Since points
 have yet to be assigned per category, the Commissioners will be evaluating the
 applications by using:
 - Excellent
 - Strong
 - Good
 - Fair
 - Weak
 To stay on track, the testing needs to be completed by the middle of June.

 Kovener left the meeting at 6:15 p.m. Grimes chaired the rest of the SECA
 meeting




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SECA Commission Meeting Minutes May 22, 2018




3. Review and approve the SECA CY19 application timeline
 Attachments: CY19 SECA Timeline

 The Commission reviewed the CY19 timeline presented by staff and there were
 no comments or questions.

E. NEW BUSINESS:

 Commissioner McQuillian requested to have the Final Reports submitted by
 each of our past applicants added to the CY19 online grant application, so
 everything can be easily accessible when reviewing the applications. Portner
 stated this could be accomplished especially this SECA cycle since the
 Commission will be reviewing the applications online through the Reviewer
 Module of the Gifts Online program.

F. ADJOURNMENT:

 Commissioner Kearney made a motion, seconded by Boyd-Obarski to adjourn
 the SECA Commission meeting of May 22, 2018 at 6:41 p.m. The motion
 carried by the following vote:
 A motion was made by Kearney, seconded by Obarski, to adjourn the SECA
 Commission meeting of May 22, 2018 at 6:41 p.m. The motion carried by the
 following vote:

 Aye: 5- Obarski, Clermont, Grimes, Kearney, Kovener, and McQuillan

 Absent: 4- Coletta, Greene Robb, Kim, and Losurdo




 /S/ Dawn Portner
 Dawn Portner
 Special Events Coordinator




City of Naperville Page 3 Printed on 12/21/2018