City Council — Naperville, IL
Date: 2018-09-24

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Agenda

 Monday, September 24, 2018

 6:00 PM

Council Rules & Open Data Portal/Data Mgmt.


 Council Chambers


 City Council
City Council Meeting Agenda September 24, 2018



A. CALL TO ORDER:

B. PUBLIC FORUM:

C. COUNCIL RULES:
1. 18-777 Presentation for the Council Rules Workshop

 Attachments: Council Rules Presentation

2. 18-778 City Council conflict disclosure form

 Attachments: City Council Conflict Disclosure Form


D. OPEN DATA:
1. 18-787 Presentation for the Open Data Portal Workshop

 Attachments: OpenDataWorkship-2018-09-24-18 Rev


E. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 9/18/2018

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes

 Monday, September 24, 2018

 6:00 PM

Council Rules & Open Data Portal/Data Mgmt.

 Council Chambers



 City Council
City Council Meeting Minutes September 24, 2018


A. CALL TO ORDER:

 Mayor Chirico called the meeting to order at 6:03 p.m.

 COUNCIL PRESENT: Mayor Chrico, Rebecca Boyd-Obarski, John
 Krummen, Judy Brodhead, Benny White, Becky Anderson, and Patti Gustin

 STAFF PRESENT: Doug Krieger (City Manager), Mike DiSanto (City
 Attorney), Linda LaCloche (Communications Manager), Bill Novack
 (Director of T.E.D.), Rachel Mayer (Finance Director), Jeff Anderson, (IT
 Director), Mark Puknaitis (Fire Chief), Andrew Dina (Battallion Chief), Amy
 Ries (Deputy Director of DPU-W)


B. PUBLIC FORUM:

 There are no public speakers.


C. COUNCIL RULES:

1. Presentation for the Council Rules Workshop

 City Attorney Mike DiSanto led the presentation on Council Rules Workshop
 stating that the last time City Council looked at Council Rules was on June 30,
 2015. It's at that time that Council took action to move away from the traditional
 Robert's Rules applying rules to help with the procedure and conducting of City
 Council meetings.

 DiSanto reviewed the following items on the agenda, First Readings. He
 quizzed the council on first reading rules which is outlined in the presentation.
 The next item on the agenda is Motion to Amend. DiSanto shared that from a
 staff persepective it's important that when Council wants to see a change to an
 ordinance being presented that they make a Motion to Amend. Tabling to Date,
 when using this motion it's important to identify a specific date that you are
 tabling to.

 Next item, Invoking Council Rules can only continue to the next meeting and you
 can only move to invoke council rules once and there is an option to overrule it.
 Motion to overrule does require a 2nd motion, plus 6 positive votes. Chirico
 adding that when you know you do not have the support of the Council to table
 an item, this is a tool that Council members can use to delay an item to the next
 meeting. It's understood that I don't agree with you, but as a professional
 courtesty, I will give you the delay. A discussion continued between Council
 members about whether to keep this rule, but as the City Attorney, DiSanto
 suggested to Council that the rule remain in place.

 DiSanto stated that there are 2 ways for Council to add an item to the agenda.
 1) The Mayor or 3 Council members may direct the City Manager to place an

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 item on the Council agenda for consideration. 2) The Mayor and Council may
 propose a new item under New Business. However, this requires 3 total hands
 in the air for it to be added. Krieger added to the discussion stating that due to
 the public notice requirement, nothing can be added after 48 hours. DiSanto
 discussed removing an agenda item stating that the City Manager has a lot of
 authority to set an agenda. Krieger added that he will regulate his discretion with
 the majority of the Council. Adding that he would make sure that he doesn't
 inflict damage to a peitioner or creating some sort of obligation or liability on the
 city by the delay. After a short discussion, it was determined that it was not
 necessary to add this to the code.

 DiSanto discussed the Motion to Reconsider can be made 1) immediately after
 the vote 2) Under New Business at the same meeting or, 3) Under New
 Business of the next meeting. If the opportunities are missed, the item is final
 and cannot be reconsidered for 62 days or after 4 meetings have passed.

 DiSanto moved onto the next item, Speaking Time Opportunites stating that the
 code states no member should speak more than 2 times on an agenda item,
 except with the consent of the Mayor and majority of Council.

 Point of Order - DiSanto said this is not used often adding that Council
 members do have an obligation to make sure rules and procedures are followed
 and if a rule is violated you may use this motion to put a stop to it. At that point,
 the chair or member has to stop and ask you to make your point and then the
 chair decides whether it was point well taken and then there's a correction to
 the point of order, or the point was not well taken and it dies.

 DiSanto ended the discussion on Council Rules by stating that when talking
 about rules and procedures it's not suppose to be considered a personal attack
 on anyone, it's about preserving process. Adding that everyone is on the same
 team when it comes to following process. These rules exists to protect
 members' rights and the proper transaction of business.




2. City Council conflict disclosure form

 DiSanto moved onto discuss Conflicts of Interest stating there are 3
 different kinds of conflicts of interest that are applicable to public officials,

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 which are the Naperville Municipal Code, state statute and common law .
 DiSanto is providing Council with a new form that is required by state code
 for members to complete and file if they have a permissable Conflict of
 Interest. He added that the city's conflict of interests is stricter than state
 law.

 Changes were made to the form so that Council can make a well-informed
 decision when they are disclosing their conflicts of interest. Adding that the
 new form is more helpful and informative. Also new to the form, is an
 opportunity to recuse yourself based on the appearance of impropriety or
 based on some other factor. He reminded Council that all their votes need
 to be made without any type of personal gain or interest. Adding that the
 code does require that if council has a conflict of interest that they leave the
 chamber and not vote.

 DiSanto moved onto discuss the Gift ban which is a state law applicable to
 all public officials. He provided a definition of a prohibited gift which is
 anything of value from a prohibited source. Adding that a the definition of a
 prohibited source is an entity that does business with the public entity that
 you represent. He stated that there are exceptions and the one exception is
 any individual, public official employees, or a family member $75 per day
 food and refreshments and a one type gift per year up to a $ 100. There’s
 also a remedy built into the gift ban act. If ever someone were to receive a
 gift and realized later that it was in excess of what was permitted. The
 remedy is to return the gift or make a an off-setting donation to a charity in
 the amount of that gift.

 DiSanto advised Council to feel free to have a conversation with Legal if
 they are ever worried or not sure about what to do.


D. OPEN DATA:

1. Presentation for the Open Data Portal Workshop

 Jeff Anderson, IT Director leads the Open Data Portal Presentation stating
 that the portal was launched in June 2017 as part of the What Works Cities.
 He also stated that the we formed a Data Analytics Team to help with
 larger data programs.

 Anderson took the Council to the Open Data Portal site which displayed all
 of our Ends Policy Principles: Financial Stability, Economic Development,
 Public Safety and High Peforming Government. Adding that each of the
 goal pages behind them show how we are tracking each goal.

 He shared with Council that Open Data and the data set themselves can be
 used by citizens to answer everyday questions adding that data sets are
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 the foundation of the entire program.

 Anderson stated that visualization provides more clarity to a data set by
 providing information in a map, chart of graph as opposed to a tabular data
 set.

 Anderson shared with Council that the story pages take those visulations
 and data sets and can provide a story around it. Each supporting the cities
 ends policies.

 Anderson went onto further explain data sets to Council stating that it's
 similar to an Excel spreadsheet. Advising council that you can filter large
 data sets down to a handful of rows to create your own visualization online
 and then save and share the information for others to use/view as well.

 Anderson displayed the police and fire incident map to show how you can
 filter the data down to certain types of incidents. Further explaining that this
 is an example of having a map over the top of a data set.

 Brodhead asked how many cities our size are making this type of data
 available? Also adding that the information being presented is very
 impressive. Anderson replied that about 100 cities are now a part of What
 Works Cities, but also stating that we are pretty unique when it comes to
 this level of detail and the number of tools we use and the amount of
 storytelling around it. Councilwoman Brodhead asked if it has added to the
 efficiency when it comes to the use of employees' time? Anderson stated
 that we are in the early stages, but we are starting to see that. There are
 other departments who are looking at this data.

 Krieger added that we are providng the data, but it will take 2 to 3 years
 before everyone starts to catch on. He added that we have to recondition
 the public to understand that instead of filing a FOIA, you can grab the
 information with a few mouse clicks. Adding that we are self-serve instead
 of picking up a phone or filling out a GovQA or a FOIA request.

 Krummen asked if this will require additonal resources? Anderson replied
 that employees should be able to work more intelligently with the tools they
 have adding that it will be up to the department heads. Krieger added to
 the conversation making Council aware that members of the data team
 have been begged, borrowed and stolen from other departments and that
 it's not a permanent solution. Also adding, that, there is not a long-term
 game plan yet.

 Councilman White asked how much use is this site getting? Anderson
 responded that the percentage is still low. Our goal is to put out higher


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 quality data to draw users in. We followed Socrata and WWC methodology
 going down their top 20 lists of things that people are concerned about in
 various cities.

 Councilman White asked about marketing. He is hoping that we are
 marketing to a point where we can leverage all this great work. Krieger
 said that he would consider this a soft opening. Adding that we are still
 building that critical mass. Also adding that once we have it built, we will
 use strategic opportunities to jump and down and point folks in the right
 direction.

 Obarski wanted to note that the information is for residents, but also staff.
 We are taking information from one department and making it available to
 all departments so that departments can colloborate and share data. She
 also stated that she hopes that we will start to see those efficiencies as to
 what those resources can do for us. Anderson replied that we are noticing
 that our biggest users are internal staff.

 Councilwoman Anderson asked how are we letting residents know that this
 site is out there? Adding that our residents need to know how well we are
 doing compared to our neighbors. Linda LaCloche, Communications
 Director replied that we one of our communication efforts is grass roots
 communication. Asking Council to talk to the residents about it. Also
 adding that we are in the process of building a campaign of how we are
 going to roll this out and the tactics we plan to use including social media,
 news reporters, NCTV, Positively Naperville, colleges, and target
 marketing to certain groups and organizations.

 Anderson talked about how we are using third parties to help augment the
 information we put in front of citizens. He pointed out PulsePoint and Spot
 Crime as two examples.

 Krummen congratulated Jeff Anderson and his IT Staff and everyone
 involved in this effort. Adding that they are so impressed with what they've
 seen today and are very happy with how it has turned out.




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E. ADJOURNMENT:

 Meeting adourned at 7:59 p.m.

 /s/ Rachel Pruneda
 Rachel Pruneda
 Administrative Asstistant II
 City Manager's Office




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