Healthy Sustainable Food Systems Initiative — Portland, ME
Date: 2016-03-25

Agenda
 Shaping Portland’s Food System Meeting
 March 25, 2016
 City Hall, Room 209


PURPOSE:
To discuss with Shaping Portland’s Food System:
 1. Community forum planning
 2. Outreach and publicity
 3. Needs for success


AGENDA:
I. Introduction
 a. Welcome! Review agenda and purpose of meeting.
 b. Introductions.

II. Overview of Community Forum Meeting
 a. Macro vs. Micro
 b. Neighborhood Association meetings
 c. Gather signatures
 d. Discussion

III. Strategy/Timeline Community Forum/Neighborhood Association
 Meetings
 a. Location
 b. Time of Day
 c. Audience
 d. Structure

IV. Needs
 a. Media and communications
 i. Flyers
 ii. Facebook
 iii. Social Media
 iv. Newspaper
 v. TV
 b. Identifying leaders—founding Council Members
 c. Volunteers

V. Adjourn
 Next meeting April 22, 2016

Minutes
 Shaping Portland’s Food System Meeting
 March 25, 2016
 City Hall, Room 209


PURPOSE:
To discuss with Shaping Portland’s Food System:
 1. Community forum planning
 2. Outreach and publicity
 3. Needs for success


AGENDA:
I. Introduction
 a. Welcome! Review agenda and purpose of meeting.
 b. Introductions. In attendance: Susan Nelson, Mary Alice Scott, Nelle
 Hanig, Tim Fuller, Meghan Quinn, Ben Tettlebaum, Chrystina
 Gastellum, Sara Schwartz and Stephanie Gagne.

II. Overview of Community Forum Meeting
 a. Macro vs. Micro –on 3/17/16, a community forum planning
 subcommittee met and discussed the practicality of having 2-3 large
 community forums, versus one event. The group decided that one event
 would be adequate with shorter presentations of the Portland Food
 Council’s “elevator speech” being given at neighborhood association
 meetings throughout the city.
 b. Neighborhood Association meetings – Chrystina compiled a spreadsheet
 of neighborhood organizations and contact information, however some
 contacts are not current.
 c. Gather signatures – Olivia and Meghan created a template document that
 can be administered online or in hard copy that will allow community
 members to show their support for a Portland Food Council by signing
 the document.
 d. Discussion - Ben informed the group of his plans to meet with Mayor
 Strimling, Economic Development and the City Manager the week of
 March 28. The goal of the community forum is to vet the resolution with
 the community before it goes to city council in summer of 2016. The
 resolution requires passage by city council, and requires a commitment
 from some city councilors to serve on the council, either as voting or non-
 voting members, and to participate in workgroups. Another reason we
 need the city’s approval is because the Mayor will be appointing up to 7
 members of the Council’s steering committee. This ensures that the
 Portland Food Council will serve as a collaborative convening of
 stakeholders, and that a relationship will exist between the community
 and city government to promote policy development.

III. Strategy/Timeline Community Forum/Neighborhood Association
 Meetings
 a. Location - The group discussed the possibilities for meeting locations
 that include the Portland High School gymnasium, Reiche School, East
 End School, Merrill rehearsal space, Rines Auditorium at the Portland
 Public Library, the Avesta building at 409 Cumberland Avenue, the
 Masonic Temple, and the Expo. Stephanie will follow up on these
 suggestions and find a location by April 1.
 b. Time of Day – the tentative plan is to have the forum on either Saturday
 or Sunday, from 4-6 pm.
 c. Audience – the goal is to reach as broad an audience as possible.
 d. Structure – Chrystina is working on the agenda for the forum, which may
 include an overview of the documents, small group discussions, but most
 importantly will garner feedback from the community about the bylaws
 and resolution.
 e. Ben is looking into getting food donations from Rosemont and the
 Portland Food Coop.

IV. Needs
 a. Media and communications
 i. Flyers – Stephanie is working on a flyer and will make full page
 and quarter-page flyers available.
 ii. Facebook / Social Media – Meghan will manage social media
 updates
 iii. Logo – Stephanie worked with a designer to develop starter
 logos.
 iv. Newspaper -
 v. TV -
 b. Identifying leaders—founding Council Members
 c. Volunteers

V. Adjourn
 Next meeting April 22, 2016