Continuum of Care — Portland, ME
Date: 2015-12-16

PORTLAND

 CONTINUUM OF CARE

 Wednesday, December 16, 2015
 10:30 – 12:00 PM

 190 Lancaster Street
 City of Portland Refugee Services
 Conference Area
  I. Introductions -Jon Bradley

 II. HUD Application -Aaron Geyer

III. PIT Count -Cindy Namer & Kelly Watson

IV. Discussion of Collaborative
 -Cindy Namer
 Application for 2017

 V. VA Technical Assistance

VI. Other Business

 Next Meeting:
 Wednesday, January 20, 2016
 10:30am – 12:00pm
 REFUGEE SERVICES CONFERENCE AREA
 190 Lancaster Street

 If you should have any questions, please contact:

 Aaron Geyer Sunday White
 Health & Human Services Department Health & Human Services Department
 Social Services Division Social Services Division
 (207) 482-5131 (207) 482-5147
 aeg@portlandmaine.gov swhite@portlandmaine.gov

Portland Continuum of Care
 Wednesday, December 16, 2015
 Meeting Minutes

Aaron Geyer City of Portland, Health & Human Services Dept., Social Services Division
Jeff Tardif City of Portland, Health & Human Services Dept., Social Services Division
Angela Giordano City of Portland, Health & Human Services Dept., Social Services Division
Dawn Stiles City of Portland, Health & Human Services Dept.
Vickey Rand Community Housing of Maine
Ginny Dill Shalom House
Cindy Namer Maine State Housing Authority
Kelly Watson Maine State Housing Authority
Wendi DuBois The Opportunity Alliance
Veronica Ross The Opportunity Alliance
Jon Bradley Preble Street
Chet Barnes State of Maine, Department of Health and Human Services
Alexandra Babcock MAS Community Health
Beth Clark

 I. Introductions
 Jon welcomed everyone and brief introductions were made.

 II. HUD Application:
 AHAR has been submitted and the remaining piece is being cleaned up by Megan Spencer,
 Maine Housing, and will be submitted by December 23, 2015.

 III. PIT Count:
 Cindy Namer presented about PIT and a potential change in methodology to adopt this year. The
 change consists of a combination “Night of Count” with a Service-Based count methodology. A
 PIT count would be taken over a 3 day span, focusing on where individuals were on the first
 night. Cindy passed out example application forms for sheltered and unsheltered individuals,
 along with the “MCoC’s Resource Committee Recommendations Regarding the 2016 Point In
 Time Survey” (see attached).

 Ginny made a motion to adopt the 3-day methodology as presented and Jon seconded the motion.
 MOTION PASSED with all in favor.

 Aaron made a motion to adopt the PIT application forms as presented and Jon seconded the
 motion. MOTION PASSED with all in favor.

 Cindy presented the AHAR summary data (see attached). The data showed some significant
 reductions when comparing FY2015 to FY2014.

 IV. Discussion of Collaborative Application for 2017:
 There was a lengthy discussion around the collaborative applicant and the City of Portland
 stepping out of the collaborative applicant role for FY2017. A discussion was had about the best
 practices for stepping back without disrupting time sensitive tasks in the upcoming year.

 A vote via email was decided upon regarding the following recommendation:

 The Members of the PCoC, who are on the leadership committee, made a recommendation to
 nominate Maine Housing as the collaborative applicant for the 2017 application and to allow
 Maine Housing to communicate with HUD on behave of the PCoC. In addition, a motion was
 made to allow Cindy Namer and Dave MacLean to execute documents as needed to change the
 collaborative applicant to Maine Housing.

 The vote via email would close Monday, December 28, 2015.


V. VA Technical Assistance:
 No changes or updates.


 Next Meeting:
 January 20, 2015
 9:00 am – 12:00 pm
 Refugee Services Conference Area
 190 Lancaster Street
 Portland, ME 04101