SECA Commission — Naperville, IL
Date: 2023-09-20

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 SECA Commission

Wednesday, September 20, 2023 6:00 PM Meeting Room A&B




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:
1. 23-1064 Approve the SECA Commission meeting minutes of August 16, 2023

2. 23-1066 Discuss developing an informational workshop for SECA Grant Fund
 applicants and direct staff accordingly
3. 23-1065 Approve the recommendation to engage the Exploratory Task Force for
 the purpose of developing strategic steps to grow the Community Arts
 Program

E. NEW BUSINESS:

F. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 1 Printed on 9/18/2023

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes - Final

 SECA Commission


Wednesday, September 20, 2023 6:00 PM Meeting Room A&B


A. CALL TO ORDER:

 Chairwoman Brodhead called the meeting to order at 6:02 p.m.

B. ROLL CALL:
 Present 8- Vasavi Chakka, Nancy Chen, Natalia Dagenhart, Rich Gannon, Allison
 Longenbaugh, Tom Miers, David Scriven-Young, and Arthur Zards
 Absent 2- Judith Brodhead, and Shannon Greene Robb




 Staff present: Dawn Portner, Special Events Coordinator


 Commissioners Chakka and Dagenhart entered the meeting at 6:06 p.m.

C. PUBLIC FORUM:

 No speakers for Public Forum

D. OLD BUSINESS:

1. Approve the SECA Commission meeting minutes of August 16, 2023

 Commissioner Gannon made a motion, seconded by Commissioner
 Shrivan-Young to approve the SECA Commission meeting minutes of August 16,
 2023. The motion carried with the following vote:

 Aye: 7- Chakka, Chen, Dagenhart, Gannon, Longenbaugh, Miers, Scriven-Young, and Zards

 Absent: 1- Brodhead, and Greene Robb


2. Discuss developing an informational workshop for SECA Grant Fund applicants and
 direct staff accordingly
 Commissioner Zards discussed his vision for a one-day informational seminar
 for current and potential SECA applicants/award recipients. Proposed seminar
 topics may include, but not be limited to SECA 101, how to obtain
 sponsorships, low-budget marketing strategies, grant writing, and how to find
 vendors.

 By consensus, the Commission directed staff to survey current SECA
City of Naperville Page 1 Printed on 11/30/2023
SECA Commission Meeting Minutes - Final September 20, 2023

 applicants for additional ideas and topics and to bring results to an upcoming
 meeting.

 Commissioners Zards and Greene Robb volunteered to develop the seminar
 and Commissioners Chen and Chakka volunteered to create a marketing plan.

3. Approve the recommendation to engage the Exploratory Task Force for the purpose of
 developing strategic steps to grow the Community Arts Program
 Portner recommended the Commission reengage with members of the
 2021-2022 Exploratory Task Force (ETF) in order to review the status of
 Community Arts Program, discuss projects and lessons learned since 2022,
 research municipal art program best practices, and recommend appropriate
 and manageable next steps to grow the Naperville program.

 Commissioners Greene Robb and Gannon volunteered to serve on the ETF as
 SECA Commission representatives.

 By consensus, the Commission directed staff to reengage the ETF and report
 back at an upcoming meeting.

E. NEW BUSINESS:

 Portner reminded the Commission that the October 18, 2023 meeting is
 canceled.

 Portner updated the Commission that the CY24 SECA funding is $1,019,272 for
 City Obligations and $1,048,711 for Discretionary funding. She stated that the
 City Council will vote on the City Obligations amount at its October 17, 2023
 meeting.

 Portner explained that based on the number of CY24 Special Event
 applications, as well as contractual increases and additional services needed
 for safety, City Services will increase by 14%.

F. ADJOURNMENT:
 Commissioner Gannon made a motion, seconded by Commissioner Zards to
 adjourn the SECA Commission meeting at 7:03 p.m. The motion carried by the
 following vote:

 Aye: 7- Chakka, Chen, Dagenhart, Gannon, Longenbaugh, Miers, Scriven-Young, and Zards

 Absent: 1- Brodhead, and Greene Robb




 /S/ Dawn Portner
 Dawn Portner
 Special Events Coordinator




City of Naperville Page 2 Printed on 11/30/2023