Housing & Economic Development Committee — Portland, ME
Date: 2026-03-31
Time: 17:30

Housing & Economic MEMBERS
Development Committee Meeting Councilor Pious Ali, Chair
Tuesday, March 31, 2026 at 5:30 PM Councilor Regina Phillips
 Councilor Kate Sykes
 Councilor Sarah Michniewicz



To submit written public comment on an agenda item, email edd@portlandmaine.gov. Submissions must be
received by 12:00 pm the day before the Housing & Economic Development meeting to guarantee their
inclusion in the agenda packet. All submissions must include the commenter's name and legal address. To help
ensure your comment is submitted for the correct item, please include the name of the agenda item (see below).

REMOTE ACCESS INFORMATION

The Housing & Economic Development Committee will conduct this meeting remotely via Zoom pursuant to
the Remote Meeting Policy adopted by the Portland City Council. Allow your computer to install the free Zoom
app to get the best meeting experience. If you are not able to attend, a recording will be available in the Agenda
Center following the meeting.

For public comment via Zoom, you will need to use the "raise your hand" feature. To raise your hand via the
telephone, please hit *9. You will be unmuted by the host when it is time for public comment.

https://portlandmaine-gov.zoom.us/j/85789889587?pwd=XAGeQj2VRGMv9BY8xrXu45fvBc0Vbb.1

1. Review and accept Minutes of previous meeting held on February 17, 2026.

 a. See attached draft Meeting Minutes from February 17, 2026
 Communication: Update from Portland Adult Education on FY2026 TIF Supported
2. Workforce Training Programs and FY2027 Work Plan for TIF Supported Workforce
 Training Programs - Melissa Hue

 a. See attached Memorandum
 b. See attached Portland Adult Education FY2026 Program Update
 c. See attached Portland Adult Education Proposed Programs for FY2027
 (Public Comment) Review and vote on a recommendation to the City Council
 regarding a proposed amendment to City Council Order 18-24/25 for CHOM's
3.
 project at 186 Woodford Street (formerly referred to as 202 Woodfords Street). -
 Mary Davis, Heidi McCarthy

 a. See attached Memorandum
 b. See attached Order 18-24/25 with proposed changes



 1
 (Public Comment) Review and vote on a recommendation regarding Proposed
4. Amendments to the Tax Increment Financing (TIF) Policy - Mary Davis, Heidi
 McCarthy

 a. See attached Memorandum
 b. DRAFT Proposed Tax Increment Financing Policy
 c. Affordable Housing Tax Increment Financing Process Infographic
5. Discussion: Review of FY 2026-2027 HUD Annual Action Plan - Mary Davis

 a. See attached Memorandum
 b. CAP Calculation Memorandum
 c. CDBG Allocation Committee Letter and Recommendations
 d. City Manager CDBG Recommendations
 e. Housing Program Budget Memorandum
 f. Housing Program Budget Draft
 g. Emergency Solutions Grant Budget Draft
 h. Annual Action Plan Draft
 (Public Comment) Review and vote on a recommendation to the City Council
6. Approval to Continue to Participate in the Cumberland County HOME Consortium -
 Mary Davis

 a. See attached Memorandum
 b. Executed Consortium Agreement
 c. Notice of Right Not to Renew



Next Meeting Date: April 21, 2026




 2

Housing & Economic MEMBERS
Development Committee Meeting Councilor Pious Ali, Chair
Tuesday, March 31, 2026 at 5:30 PM Councilor Regina Phillips
 Councilor Kate Sykes
 Councilor Sarah Michniewicz



To submit written public comment on an agenda item, email edd@portlandmaine.gov. Submissions must be
received by 12:00 pm the day before the Housing & Economic Development meeting to guarantee their
inclusion in the agenda packet. All submissions must include the commenter's name and legal address. To help
ensure your comment is submitted for the correct item, please include the name of the agenda item (see below).

REMOTE ACCESS INFORMATION

The Housing & Economic Development Committee will conduct this meeting remotely via Zoom pursuant to
the Remote Meeting Policy adopted by the Portland City Council. Allow your computer to install the free Zoom
app to get the best meeting experience. If you are not able to attend, a recording will be available in the Agenda
Center following the meeting.

For public comment via Zoom, you will need to use the "raise your hand" feature. To raise your hand via the
telephone, please hit *9. You will be unmuted by the host when it is time for public comment.

https://portlandmaine-gov.zoom.us/j/85789889587?pwd=XAGeQj2VRGMv9BY8xrXu45fvBc0Vbb.1

1. Review and accept Minutes of previous meeting held on February 17, 2026.

 a. See attached draft Meeting Minutes from February 17, 2026
 Communication: Update from Portland Adult Education on FY2026 TIF Supported
2. Workforce Training Programs and FY2027 Work Plan for TIF Supported Workforce
 Training Programs - Melissa Hue

 a. See attached Memorandum
 b. See attached Portland Adult Education FY2026 Program Update
 c. See attached Portland Adult Education Proposed Programs for FY2027
 (Public Comment) Review and vote on a recommendation to the City Council
 regarding a proposed amendment to City Council Order 18-24/25 for CHOM's
3.
 project at 186 Woodford Street (formerly referred to as 202 Woodfords Street). -
 Mary Davis, Heidi McCarthy

 a. See attached Memorandum
 b. See attached Order 18-24/25 with proposed changes



 1

 Page 1
 (Public Comment) Review and vote on a recommendation regarding Proposed
4. Amendments to the Tax Increment Financing (TIF) Policy - Mary Davis, Heidi
 McCarthy

 a. See attached Memorandum
 b. DRAFT Proposed Tax Increment Financing Policy
 c. Affordable Housing Tax Increment Financing Process Infographic
5. Discussion: Review of FY 2026-2027 HUD Annual Action Plan - Mary Davis

 a. See attached Memorandum
 b. CAP Calculation Memorandum
 c. CDBG Allocation Committee Letter and Recommendations
 d. City Manager CDBG Recommendations
 e. Housing Program Budget Memorandum
 f. Housing Program Budget Draft
 g. Emergency Solutions Grant Budget Draft
 h. Annual Action Plan Draft
 (Public Comment) Review and vote on a recommendation to the City Council
6. Approval to Continue to Participate in the Cumberland County HOME Consortium -
 Mary Davis

 a. See attached Memorandum
 b. Executed Consortium Agreement
 c. Notice of Right Not to Renew



Next Meeting Date: April 21, 2026




 2

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 Housing and Economic Development Committee Minutes 2-17-2026 at 5:30 -
 Hybrid Meeting.

 Committee members Councilors Ali & Michniewicz attended in-person, Councilors Sykes
 and Phillips attended remotely. Also, Councilor Grant attended remotely.

 Staff in attendance, HEDD Greg Watson & Mary Davis, both in-person, Heidi McCarthy,
 remote; from Planning in person Kevin Kraft - Director, Helen Donaldson - Director of
 Special Projects, Taylor Colbeth - Planner.

1. Review and accept Minutes of the previous meeting held on February 3, 2026.
 Motion to approve: Councilor Michniewicz
 Second: Councilor Phillips
 Approved: 4-0

2. Consultant Presentation of Inclusionary Zoning (IZ) Study and discussion - Kevin
 Kraft, Director/Planning and Urban Development

 Director Kraft gave an overview of the purpose and background of the IZ Study and
 introduced the consultants, Charles Clukey of cbz. The consultant gave a presentation
 analyzing the various interactions of IZ and potential impact on development.

 Councilor Sykes would like to know how many affordable housing units Portland has
 today or in the pipeline as a direct result of IZ, such as the 200 units from the 89 Elm
 project. cbz stated 118 units were created during the first period of IZ and 43 during the
 second period of IZ. In the pipeline, there may be 305/310 units or additional fees-in-lieu.
 Director Kraft has data on how many affordable units have been approved and how
 many are LIHTC projects not related to IZ and clarified that this data will be included with
 the analysis.

 Councilor Michniewicz stated that the site plan for 89 Elm St has a separate building for
 the IZ units and that the project may exist in spite of, not because of, IZ, and questioned
 what units are approved. Director Kraft clarified that 89 Elm St has several market rate
 buildings, and the affordable units will be available before the market rate, as only one of
 the market rate buildings has been approved.

 Councilor Phillips requested additional data about the number of units and funding
 collected in the Jill C. Duson Housing Trust Fund and would like clarification on the data
 presented.

 Councilor Phillips and Councilor Sykes questioned the comparison of the five-year
 periods given that the IZ 2.0 period encompasses challenging market conditions
 including the pandemic and inflation rates. Councilor Phillips also questioned if the
 consultant team had enough time to thoroughly review all the available data.




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 Councilor Michniewicz noted that the report is focusing on Portland data and is curious
 whether a comparison to other towns with the same market conditions during the
 pandemic could be helpful in identifying the impact of IZ compared to the impact of
 market conditions. Helen Donaldson stated that Planning has collected the data but
 there is no conclusive evidence.

 Councilor Ali requests another meeting to answer various questions raised in the
 discussion. Director Kraft stated that there will be nothing from this report for the council
 to approve or adopt, as it is meant to be a data document to help inform policy.


 3. Discussion regarding calendar year 2026 Committee Work Plan development -
 Chair Councilor Ali.

 Councilor Michniewicz would like to see a vacant lot ordinance on the work plan.

 Director Watson stated that the Inclusionary Zoning information may also warrant a
continued discussion.

 Councilor Sykes would like to see performance-based criteria as part of CDBG funding
allocation process and agreements with subrecipients, to try to incorporate metrics into the
allocation process.

 Councilor Ali asked Division Director Mary Davis where potential changes to the
allocation process would fit in. Director Davis discussed the five-year Consolidated Plan process
and how the CDBG Priority Setting Task Force process works. The request for applicants was
released Friday. Once the application period has closed, proposed members will be
recommended by the mayor and considered by the Council. The Task Force will evaluate
CDBG funding needs, goals, priorities, and scoring process. HEDC could have a discussion
about potential recommendations which could be brought to the Task Force.

 Councilor Sykes would like to update HEDC on the Social Housing Task Force in May.

 Councilor Ali will reach out to Portland Housing Authority to see if they would like to
provide any updates to HEDC.

 4. Next Meeting Date: March 17, 2026
 Motion to adjourn: Councilor Michniewicz
 Second: Councilor Phillips
 Approved 4-0 adjourned at 7:09 pm


 Respectfully, Heidi McCarthy




 Page 4
City of Portland | Housing and Economic Development Department
Gregory P. Watson, AICP, Director




 MEMORANDUM


TO: Chair and Members of the Housing and Economic Development Committee

FROM: Greg Watson, Director
 Melissa Hue, Office of Economic Opportunity Director

DATE: March 3, 2026

SUBJECT: Communication Item for March 19, 2026 Meeting: Portland Adult Education’s
 (PAE) Update of FY2026 TIF Funded Workforce Development Programs
 and PAE’s Planned Use of FY2027 Downtown TOD TIF Funds for
 Continuation/Creation of the Programs


I. SUMMARY
PAE provided an update (Attachment A) on its FY2026 TIF-funded Workforce Development
Programs through Quarter 2 ending December 31, 2026, and its planned Programs for FY2027
(Attachment B) at the current funding level of $200,000. As in the past, funding for this program
is included in the FY2027 Downtown TOD TIF District budget.
II. BACKGROUND
TIF funding directed to PAE is intended to augment its workforce training programs, which
began in FY2020 as a pilot program and was initially funded with a TIF contribution of
$100,000. In consideration of PAE’s success, the City provided an additional $100,000 to
continue the programs in FY2021 and FY2022. Beginning with FY2023, the City has funded
these programs at $200,000 annually in the Downtown TOD TIF budget.
IV. INTENDED RESULT AND/OR COUNCIL GOAL ADDRESSED
The intended result is for PAE to continue and expand its workforce training programs to
provide skills to assist in addressing the region’s labor shortage and local employer demand for
qualified workers.
V. FINANCIAL IMPACT
The financial impact is a commitment to continue funding PAE at $200,000 from the Downtown
TIF District.


 389 Congress Street, Portland, ME 04101 – www.portlandmaine.gov – (207) 874-8683

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VI. STAFF ANALYSIS AND BACKGROUND
PAE is providing necessary workforce training relevant to the area’s labor force shortage. In
FY2026 through December 31, 2026, PAE enrolled 180 students in TIF-supported workforce
training programs. Approximately 98% of these students identified as BIPOC.
Student participation in workforce training programs over the years has included training for jobs
in education, banking, clean and renewable energy, commercial driving, retail grocery, CNA
(nursing), employment and English readiness, and ESOL. Total student participation in these
programs has been 610 students from FY2021 through FYE2025, averaging $1,311 per student.
FY2027 proposed programs will include:
 - Transportation Careers Program
 - Teller Training Program
 - Employment and English Preparation
 - ESOL Instruction
 - Supported CNA
 - Medical Assistantship and Healthcare Office Programs
 - Hospitality Training Exploration
 - Child Care

VII. RECOMMENDATION
Staff has budgeted for continuation of this program at level funding for FY2027 from the
Downtown TOD TIF budget as it provides needed workforce training skills.
VII. LIST ATTACHMENTS
 Attachment A – PAE Update on its FY2026 Programs
 Attachment B – Proposed Programs for FY2027




 389 Congress Street, Portland, ME 04101 – www.portlandmaine.gov – (207) 874-8683

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 EXHIBIT A
 TIF Workforce Development
 Grant Narrative
 FY26 Q3: 01.01.26-03.31.26


 FY26 TIF Position Starting
 FY26 TIF FY26 TIF FY26 TIF FY26 TIF  Number Other funding
 Contract Following Wage
 Program
 Deliverab
 Q1 Q2 Q3 Q4 Completed/
 the Following
 sources & in-kind
 Outcome Outcome Outcome Outcome Date contributors
 les Program Program

 New
 To be
 Participan Participan
 updated Data available Q3 & Q4
 ts Enrolled ts
 April 1
 Enrolled

Transportation Metro PPS
 20* 10 0 0 N/A N/A
Careers Transportation
 Bank of America
Teller Training ProsperityMe
 10 0 11 N/A N/A N/A
Program CFTEA*
 60+ Banking volunteers

English for 10-Q2
Employment 24 10 8 8-Q3 N/A N/A PPS
Preparation (anticipated)

ESOL (50
 50 50 N/A N/A N/A PPS
(year-long) retained)
Supported CNA 10 16 9 14 Q3 N/A N/A United Way
Medical $18 during
 5-Q2
Assistantship & 2- Q2 apprenticeshi
 14 10 7 4- Q3 Bank of America
Healthcare 5- Q3 p; then
 anticipated
Ofﬁce Programs $21.22
 13-Q2
Education
 N/A 13 36 36-Q3 N/A N/A DECD
Academy
 anticipated

 Deliverables for this program do not include participants in training or hired. PAE will provide
Child Care
 meeting logs and research conclusions at the end of FY26.
*CFTEA - Center for Financial Training and Education Alliance.
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 Page 7
FY26 Q3 Summary to Date: As of March 5, 2026, Portland Adult Education is
ﬁnishing Week 8 of its 11 week term. Three cohorts of TIF-supported workforce
training programs will conclude on March 26, with an anticipated completion rate of
93% since the beginning of the year. 50 participants continued in year-long ESOL
programs and 49 students have beneﬁted from Education Academy courses, moving
them closer to beginning or advancing careers in Education. Portland Adult
Education has also initiated exploratory work to identify how it ﬁts into the
ecosystem of building a workforce in Child Care, so far devoting 100 hours to research
and outreach. TIF supported the full cost of tuition for 58 (41%) of these students,
while leveraged funding was utilized for 83. Out of the 180 students, 98% identiﬁed
as BIPOC.

Bookmarks to Q3 Updates by progra
  ● Transportation Career
  ● Teller Training
  ● English for Job Preparation
  ● Supported CNA
  ● Medical Assistant & Healthcare Ofﬁce Programs
  ● Education Academy
  ● Child Care

Transportation Careers

Q3 Update

Transportation and commercial drivers licensed employees remain in high demand.
PAE has received inquiries from Maine Medical Center and the Town of Falmouth
about possibilities to help train their employees to drive shuttles and buses. The
BMV has yet to return to scheduling CDL driving tests and the continuation and
formalization of rules concerning the immigration status of drivers was mentioned in
this year’s State of the Union speech. Despite these challenges, PAE is currently
reaching out to partners to ﬁnd a way to adjust this program so that it will fall into
compliance with all federal and state regulations and be able to support eligible
students starting in the Q2FY27. PAE will update the HEDC about its progress in its
Q4 report.

Teller Training Program (runs January 2026 - June 2026)
Q3 Update:
After the Q2 report was submitted, we were able to enroll two more students into
this program, bringing the total number of participants to 12. All students are




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 Page 8
expected to complete the ﬁrst term of courses and move on to the 2nd and ﬁnal
term. They are expected to complete the course on June 26, 2026.

English for Employment Preparation (3 cohorts: September 2025 - December 2025,
January 5- March 25, 2026 and April 6-June 24, 2026)
Q3 Updates : All students enrolled in this class are expected to complete the
program.

ESOL (runs September 2025 - June 2026)
Q3 Updates 50 students remain enrolled and are expected to continue through the
end of the school year.

Supported Certiﬁed Nurse Assistant Program(2 Cohorts: September 10, 2025-
March 25, 2026 and January 5 - June 24, 2026 )
Q3 Update: Students who began their program in Q1 are currently ﬁnishing their
studies by participating in their clinical practice and assessments. They are expected
to sit for their State CNA Exam on Mar 26, 2026 . Of the 16 original students, 14 will
complete the program. One left the program to pursue a job in the justice system
and one was unable to complete the required hours because her child had severe
health problems. Her English has improved enough for her to apply to a CNA
training program at a local hospital or nursing home, which is what she intends to
do.

Medical Assistant Pre-apprenticeship & Healthcare Ofﬁce Programs (Medical
Assistant Pre-apprenticeship 2 cohorts: Continuing program completing December
2025, 2nd cohort: September - March 2026), Healthcare Ofﬁce Certiﬁcate 1 cohort will
run from January 5 - June 24, 2026
Q3 Update Of the ﬁve Medical Assistant Pre Apprentices who completed their
program in Q2, two more were invited to an apprenticeship program at Maine
Health. All of the four remaining students are expected to complete their program
on March 26 and three of them have been offered an apprenticeship at Northern
Light.

The seven Healthcare Ofﬁce students are all expected to successfully complete their
ﬁrst term of courses and move on to their ﬁnal term of the program. They will all
begin a paid internship on May 11, 2026 where they will receive full Electronic Health
Records System training at either Maine Health or Martin’s Point, a partnership
which has been conﬁrmed since the Q2 report.




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 Page 9
Education Academy
Ed Academy was developed in partnership with Portland Public Schools to support
internationally trained educators and current PPS employees in advancing toward
teacher certiﬁcation and long-term employment in Maine schools. This program has
pivoted to prioritize retention, advancement among current educators already
working in our schools. To date, among the 49 students who have taken PAE
courses that support career advancement, 3 have been offered positions by local
school districts, 13 have remained in their educator roles and 25 will have earned
career advancing credentials by the end of Q3.

Child Care
Portland Adult Education has begun foundational partnership-building and research
with the intention of discovering where PAE ﬁts into the ECE/ Childcare ecosystem,
potentially offering training to those entering Maine Roads to Quality (MRTQ)
certiﬁcation pathways. This work began during Q3 with key members of PAE staff
and faculty meeting with personnel from MRTQ at University of Maine, United Way,
In Her Presence and Portland Arts and Technical Highschool Childcare program.
Complete meeting logs and a summary of ﬁndings will be presented in the Q4 TIF
report.




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 Page 10
 EXHIBIT B




To: Economic Development Committee

From: Kate Hersom, Interim Executive Director

March 5, 2026

RE: TIF Funded Workforce Training Proposal FY27

FY27 Proposal
PAE seeks a $200,000 TIF investment in FY27 to continue successful programs in
partnership with multiple employer partners and to expand our sector-focused job
training programs. Expanding programs to include digital skills, sector-speciﬁc
numeracy skills, and adding sector-speciﬁc ESOL classes, accelerates the time to
employment and increases people’s ability to thrive in their chosen ﬁelds.

Transportation Careers Program:

An 11-week course to prepare people for careers in transportation, including
administrative support, logistics, mechanical work, and driving passenger buses.
Potential employers include Portland Public Schools (PPS), Greater Portland METRO,
other school districts, and bus companies. Job Placement Rate: 100%. Employers:
Greater Portland METRO, Portland Public Schools (PPS). Partners: Goodwill
Workforce Solutions.

We would like to keep this program as part of our work that is supported by the City
in order to continue to research and advocate for ways that we can adjust our
approach to respect the Federal Motor Carrier Safety Administration "emergency
rule" that was issued back in September 2025. This highly successful program
addresses a critical infrastructure need in the region by alleviating a
well-documented labor shortage. In response to the federal rule, we have reduced
the allocation to this program from 30k to 5k. Understanding how METRO and PPS
can collaborate with PAE to provide training to qualiﬁed candidates will be our next
concrete step in re-designing this valuable program.

Teller Training Program: A 6-month-long, 5-course program that culminates in the
attainment of a national bank teller curriculum, Frontline Fundamentals Certiﬁcate,
from the Center for Financial Training and Education Association (CFTEA). This
program is taught by PAE instructors, a ProsperityME staff member, and over 10
representatives from local ﬁnancial institutions. It prepares internationally-trained
ﬁnance and business professionals, and those entering the ﬁeld for the ﬁrst time as
bank tellers in the U.S. The courses include sector-speciﬁc English, digital skills, core
skills for professional careers, communication and workplace culture, personal
ﬁnance, as well as networking/job search support. Employers: Bank of America,



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Bangor Savings, Camden National, Androscoggin Bank, Gorham Savings, Norway
Savings, CPort Credit Union, Infinity Credit Union, Bath Savings, Five County Credit
Union. Partners: Goodwill Workforce Solutions, ProsperityME.

Employment and English Preparation is a blend of classroom instruction, job
search, job interview preparation, information on U.S. professionalism expectations,
and employment advising to equip those entering the U.S.workforce for the first with
the skills and support to secure their first jobs in the U.S. Employers: Multiple.
Examples include Casco Bay Lines, Hannaford, and McDonalds.

ESOL Instruction with a Certified ESOL instructor: ESOL (English for Speakers of
Other Languages) classes with a Certiﬁed ESOL Instructor providing expert
instruction for all levels.

Supported CNA: A program that culminates in obtaining a certiﬁed nursing assistant
(CNA) certiﬁcate, this program is for those wishing to enter the healthcare ﬁeld for
the ﬁrst time and internationally-trained medical and healthcare professionals. The
“Supported CNA” program provides additional English classes focused on
ﬁeld-speciﬁc language, preparation for the state CNA exam, digital literacy, and
healthcare-speciﬁc numeracy skills. Employers: Barron Center, Northern Light, Maine
Health. Partners: Northern Light, Cedars, Maine Veterans Hospital, Barron Center,
Hospice of Southern Maine.

Medical Assistantship & Healthcare Ofﬁce Programs: For those wishing to enter
the healthcare ﬁeld for the ﬁrst time and internationally-trained medical and
healthcare professionals and administrative staff. The Medical Assistantship program
prepares students for an apprenticeship at Maine Health, NorthernLight, and other
regional partners, and provides English classes focused on medical terminology,
digital skills, and healthcare-speciﬁc numeracy skills. The Healthcare Ofﬁce program
focuses on medical coding, digital literacy, typing, phone skills, customer service
techniques including de-escalation and other administrative skills in the healthcare
context and culminates in an onsite internship at MaineHealth or Martin’s Point.
Employers: Maine Health, NorthernLight, Martin’s Point. Partners: MaineHealth,
Martin’s Point.

Child Care Workforce Initiative Initial Phase: Partnership Development
Portland Adult Education used TIF funding from FY26 to support the foundational
partnership-building and to conduct research with the intention of discovering
where PAE ﬁts into the ECE/ Childcare ecosystem.

At the request of the HEDC, the presentation of this proposal predates the
conclusion of that work, therefore details about further actions will be forthcoming.
PAE’s intention is to work with partners such as established child care providers,
Head Start programs, ECE credentialing organizations, workforce agencies, members



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 Page 12
of the Portland Regional Chamber of Commerce and United Way to identify and
design programming that will complement the existing child care infrastructure.

Our current thinking has us developing a “Bridge to Childcare” program that would
prepare potential childcare providers for the Childcare Pre-Apprenticeship that is
currently being piloted by United Way and Maine Roads to Quality Professional
Development Network.

Hospitality Training:

In response to the request from HEDC, PAE will explore the possibility of providing
Hospitality Training to meet the high demand of Portland Area hospitality and
tourism industry. PAE will reach out to surrounding Adult Education programs that
are currently offering such training to ensure that our efforts are complementary and
not duplicative of theirs. Depending on feedback from this group, we propose the
following trainings:

 ● Food Service: ServSafe, customer service and work-readiness skills.
 ● Lodging Services: Digital Skills, customer service and work-readiness skills.
 ● Tours and Excursions: Customer service, communications, and local history

Our understanding of the barriers to employment in Hospitality (and other
industries) include transportation, childcare and housing. The research we have
already undertaken as a part of our Strategic Planning process has indicated that our
students are in need of case management in order to overcome these hurdles. We
will use some of this requested funding to research creative solutions to address
these needs, complemented by the work we are already doing with our partners at
the Urban Policy Development Agency.




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Table 1. FY27 Proposal: PAE Workforce Training Program

 Program Participants Position Starting TIF Other funding & in-kind
 Wage Request contribution

 Transportation Careers Deliverables: Logs and summaries of meetings $5,000 Metro and PPS
 held to engage partners in the redesign of this
 program and advocacy to overcome regulatory
 challenges.

 Teller Training Program 10 Bank/ Credit $17-24/hr $25,000 Bank of America
 ProsperityMe
 Union Teller with
 CFTEA*
 benefits 60+ Banking volunteers

 Employment and English 24 Multiple $16-25/hr $26,000 PPS
 Preparation

 ESOL Instruction 50 N/A N/A $45,000 PPS
 (year-long)

 Supported CNA 12 CNA $20/hr $40,000 United Way

 Medical Assistantship & 12 Medical $19-22/hr $39,000 MaineHealth
 Healthcare Office Programs Assistant,
 Patient Service NorthernLight
 Representative
 Martin’s Point

 Hospitality Training $10,000 TBD
 Exploration

 Child Care $10,000 United Way




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City of Portland | Housing and Economic Development
Department | Housing and Community Development Division
Mary Davis, Division Director




To: Housing and Economic Development Committee
 Councilor Pious Ali, Chair




MEETING DATE
March 31, 2026

AGENDA ITEM
5. 186 Woodford Funding and Name Change

PURPOSE
To make amendments to order 18-24/25 which include shifting of funding sources and
corrections of the project name and address.

COMMITTEE WORK PLAN/CITY COUNCIL GOAL ALIGNMENT
Accelerate Housing Production and Strengthen Affordability Protections

BACKGROUND/ANALYSIS
In 2024, Community Housing of Maine (CHOM) proposed two projects at parcels on Woodford St,
the Woodbury and Woodfords Hall. At the time, the addresses were listed as 202 and 186
Woodford St, respectively. Since that time, it has been clarified that the addresses were incorrect,
and the Woodbury should be listed at 186 Woodford St while Woodfords Hall should be listed at
202 Woodford St.

Additionally, 186 Woodford St (The Woodbury) was originally awarded $450,000: $155,511 from
the Jill C Duson Housing Trust Fund (HTF) and $294,489 in HOME funding. During the 2024
funding cycle, the city received funding requests totalling $3,376,000. The total funding available
was $3,336,206 ($294,489 HOME + $3,041,717 HTF). In order to fully fund the project, the award
was split between HOME and HTF funding. Utilizing the HOME funds meant the project was
subject to Build America, Buy America (BABA) requirements. Since the City award, CHOM has
received other funding sources that would also be subject to BABA. Therefore, HCD staff is
proposing to fully fund the project with HOME funds by replacing the HTF award with 2026
HOME funds. The HTF funding would be incorporated into the 2026 Affordable Housing
Development application.

This order would amend the funding to reflect $450,000 in HOME funds and $0 in Housing Trust
Funds, and update the project name and addresses to reflect the correct project.




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FISCAL IMPACT
There is no additional anticipated fiscal impact associated with this item.

CONCLUSION(S)
Staff recommends amending order 18-24/25 as attached.

PRIOR COMMITTEE REVIEW
HEDC reviewed the original funding request; this is the first time reviewing this proposed
amendment.

PREPARED BY
Mary Davis
Division Director
Housing and Community Development Division

Heidi McCarthy
Housing Program Manager
Housing and Community Development Division

ATTACHMENTS
Attachment A: Order 18-24/25 with proposed changes

​




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MARK DION (MAYOR) ANNA TREVORROWSARAH MICHNIEWICZ
PIOUS ALI (A/L) CITY OF PORTLAND (1)
APRIL D. FOURNIER(A/L) IN THE CITY COUNCIL VICTORIA L.WESLEY PELLETIER (2)
ROBERTO RODRÍGUEZBENJAMIN GRANT REGINA L. PHILLIPS (3)
(A/L) ANNA BULLETT (4)
 KATE SYKES (5)




 ORDER APPROPRIATING $155,511 FROM THE JILL C. DUSON HOUSING TRUST
 FUND AND $294,489 450,000 IN HOME FUNDS TO COMMUNITY HOUSING OF
 MAINE, WOODFORDS PHASE II LP,
 RE: 202 186 WOODFORD STREET (THE WOODBURY)


 ORDERED, that the amount of $155,511 from the Jill C. Duson Housing Trust Fund is hereby
 appropriated for a loan at 3% interest to Community Housing of Maine,
 Woodfords Phase II, LP, for development costs for the project at 202 Woodford
 Street; and

 BE IT FURTHER ORDERED, that the amount of $294,489450,000 in HOME funds is hereby
 appropriated for a loan at 3% interest to Community Housing of Maine,
 Woodfords Phase II, LP, for development costs for the project at 202 186
 Woodford Street (The Woodbury); and

 BE IT FURTHER ORDERED, the City Manager or designee is authorized to execute any and
 all documents necessary to appropriate the funds, and otherwise carry out the
 intent of this order.




 Page 17
City of Portland | Housing and Economic Development Department
Housing and Community Development Division
Mary P. Davis, Division Director

To: Councilor Ali, Chair
 Members of the Housing and Economic Development
 Committee


MEETING DATE: March 17, 2026

AGENDA ITEM

Review, Discussion and Recommendation to the City Council regarding the Tax Increment
Financing (TIF) Policy

PURPOSE

Staff is seeking direction from the Housing and Economic Development Committee on potential
changes to the TIF Policy to lower costs and administrative burden associated with
implementation. If the members of the HEDC support the proposed amendments, staff would ask
for a recommendation to the City Council.

COMMITTEE WORK PLAN/CITY COUNCIL GOAL ALIGNMENT

Accelerate Housing Production and Strengthen Affordability Protections – Address Portland’s
housing challenges by encouraging the development of more homes and protecting affordability,
so current and future residents can live and thrive in our community.

BACKGROUND/ANALYSIS

Tax Increment Financing (TIF) is an economic development program authorized under state law
to support municipal projects. The TIF program allows municipalities to provide financial
assistance to local economic development projects and programs, including affordable housing,
by using new property taxes that result from new commercial or residential investment
associated with the corresponding increase in property value.

The Portland TIF Policy was adopted by the City Council on November 20, 2017 and amended
on February 22, 2021. The Policy has allowed the City to support 25 affordable housing projects
with over 1,300 affordable units. Attached is a brief overview of the TIF process for affordable
housing projects.

Housing and Community Development staff regularly evaluate the processes and outcomes of
the Policy to identify potential changes to increase productivity, lower costs, and ease
administrative burden on all parties.

Staff has identified three areas of consideration for the Committee:


 1

 Page 18
1. Clarifying definitions within the policy
 Section V.B.3.b requires applicants to demonstrate both financial necessity and financial
capacity but does not define these terms. The attached draft provides clarity, defining financial
necessity as a gap in operating costs and financial capacity as the ability to support the project
during both the construction and operating phases. The evaluation for financial necessity may
include a review of the applicant’s operating pro forma, while financial capacity may include
evaluation of sources and uses for construction, debt coverage rations, and past performance.

2. AHTIF requests for projects seeking tax credits
 Most affordable housing projects seek Low-Income Housing Tax Credits (LIHTC) through
MaineHousing’s Qualified Allocation Plan (QAP) process. This process is very competitive. Within
the scoring system, projects may receive points for receiving TIF from the community in which the
project will be built. The points are awarded based on the percentage and number of years, with
a TIF at 75% for 30 years receiving full points. Because of the competitive nature of the QAP
process, all QAP applicants request TIF terms of 75% for 30 years. Without full points, it is unlikely
that the applicant would receive LIHTC, which can delay or stop projects that would bring quality
affordable units to Portland. Staff is suggesting a streamlined process for approving TIF districts
for these projects which includes a staff review of project feasibility and automatic consideration
as an emergency order to meet QAP deadlines.

3. Underwriting Process
 The TIF Policy currently requires a 3rd party underwriter for all projects requesting CEA
participation (Section V.B.3.b.iii). As outlined above, the QAP process awards full points for a
75% TIF at 30 years, which means all applicants request these terms. When the third-party
underwriter has suggested different terms, the developers have successfully lobbied the City
Council for the maximum terms to achieve full points in the QAP. Additionally, projects that are
not awarded LIHTC in the first round in which they apply often ask to amend their TIF terms,
leading to additional third-party underwriting. To manage third party costs, which can escalate
when projects need to be underwritten multiple times, staff is recommending that Affordable
Housing TIF applicants who will be applying for LIHTC receive in-house underwriting for financial
necessity and financial capacity rather than third-party underwriting. Projects requesting
additional subsidy, such as HOME and Jill C. Duson Housing Trust Funds, will still be subject to
third party underwriting at the time of that request. TIF applications are often submitted while the
project is still in a conceptual phase, but subsidies are typically requested when the project has
more specificity, which makes third-party underwriting more accurate. Applications that are more
thoroughly prepared and projects that are further along in the pre-development process take less
time to underwrite. HCD staff has been refining the application process to ensure projects are
closer to shovel ready, which has reduced some underwriting costs. Since 2021, 27 projects have
been underwritten for TIF and/or subsidy by a third-party underwriter with costs ranging from
$1,124 to $19,766, with an average cost of $7,651 per project.




 2

 Page 19
FISCAL IMPACT
There is no additional impact to the City, as affordable housing applications applying for LIHTC
are already being awarded a 75% TIF for 30 years. The proposed changes could save funding
by eliminating some third-party underwriting fees.


CONCLUSIONS
Staff requests guidance and feedback from HEDC regarding the definition clarifications for
financial necessity and financial capacity and proposed changes to the TIF policy for affordable
housing projects applying for LIHTC through MaineHousing’s QAP process as suggested in the
attached draft TIF Policy.

If the members of the HEDC member support the proposed amendments, Staff request a
recommendation to the City Council.

PRIOR COMMITTEE REVIEW: N/A in 2026
PREPARED BY
Mary Davis, Division Director
Heidi McCarthy, Housing Program Manager
Housing and Community Development Division

ATTACHMENTS
DRAFT Proposed Tax Increment Financing Policy
Affordable Housing Tax Increment Financing Process Infographic




 3

 Page 20
Page 21
Page 22
Page 23
Page 24
Page 25
Page 26
Page 27
Page 28
Page 29
AHTIF
  PROCEDURE

1. APPLICATION
Update and release the application,
coordinate with Neighborly, review
AHTIF dates.




2. UNDERWRITING
Review applications for
completeness, score applications,
send to underwriter.




3. GATHER INFO
Collect templates, contact
Assessor, get tax info, get updated
pro forma, create program
documents, get comments on docs.



4. HEDC
Confirm HEDC/Council dates, revise
the memo, compile all Maine Housing
AHTIF forms.




5. CITY COUNCIL
Schedule two readings with a public
hearing, publish public notice, include
all Maine Housing AHTIF forms,
record public comments.



POST-COUNCIL
Obtain meeting minutes and order,
finalize and sign all submittal
documents.




7. SUBMITTAL
Upload all application materials to Maine
Housing Sharefile, notify Maine Housing
of submission, save/distribute the
certificate of approval.




 Page 30
City of Portland | Housing and Economic Development Department
Housing and Community Development Division
Mary P. Davis, Division Director

To: Councilor Ali, Chair
 Members of the Housing and Economic Development Committee




MEETING DATE: March 17, 2026

AGENDA ITEM
Review of FY2027 HUD Annual Action Plan

PURPOSE
An opportunity for members of the Housing and Economic Development Committee (HEDC) to review the City
Council Memo and Packet for the FY 2027 U.S. Department of Housing and Urban Development (HUD) Annual
Action Plan and allocation recommendations for the Community Development Block Grant (CDBG) Program,
HOME Program, and Emergency Solutions Grant (ESG) Program.

COMMITTEE WORK PLAN/CITY COUNCIL GOAL ALIGNMENT
The HUD Annual Action Plan and the allocations for the CDBG, HOME and ESG Programs will work to address the
2026 City Council Goals.

BACKGROUND/ANALYSIS
Each year the City Council holds two public hearings to review and receive public comment on the HUD Annual
Action Plan and allocation recommendations for the CDBG, HOME and ESG Programs. The council packet item is
also reviewed at a HEDC meeting to allow committee members an opportunity to review the information in
advance of the City Council public hearings. This year, the public hearings are scheduled for April 13th and April
27th. At the April 27th meeting, the Council will act on the plan and annual allocations.

FISCAL IMPACT
HUD has not announced the annual allocation amounts for the CDBG, HOME and ESG Programs. The estimated
budgets being presented to the City Council assume level funding from FY2026. HUD should announce the
allocation amounts on or before May 15.

CONCLUSIONS
Staff will be available to answer any questions that members of the HEDC may have on the FY2027 Annual Action
Plan and HUD program allocations.

PRIOR COMMITTEE REVIEW: FY2027 Housing Program Budget reviewed at the February 3rd HEDC meeting.

PREPARED BY
Heidi McCarthy, Housing Program Manager
Housing and Community Development Division


ATTACHMENTS
Attachment A: CAP Calculation Memo



 1

 Page 31
Attachment B: CDBG Allocation Committee Letter and Recommendations
Attachment C: City Manager CDBG Recommendations
Attachment D: Memo Housing Program Budget
Attachment E: Housing Program Budget Draft
Attachment F: ESG Budget Draft
Attachment G: Annual Action Plan Draft




 2

 Page 32
City of Portland | Housing and Economic Development Department
Gregory Watson, Director



Memorandum
To: Housing and Economic Development Committee
From: Mary Davis, Division Director Housing and Community Development Division
Date: March 17, 2026
Subject: 2026-2027 CDBG Budget and Cap Calculations


In past years, the CDBG budget submitted as part of the HCD Annual Action Plan matched the local CDBG
budget presented on the allocation summary sheet. Starting in 2018, the budget differs due to the
replacement of program income with TIF funds and Cotton Street proceeds. Staff would like to take the
opportunity to address how these changes impact the overall CDBG budget and cap calculations.

CDBG budget and cap calculations: Each year staff calculate the HUD mandated funding caps for the
following CDBG funding categories: Planning and Admin, and Social Services. The budget for our local
CDBG program is created once the HUD mandated funding caps have been determined. The CDBG budget
combines the CDBG entitlement funds with program income, reprogramed funds, and available local
funds. These local resources are not included in the cap calculations nor are they required to be included
in the HUD CDBG budget.

In past years, the CDBG program received program income from a parcel of land known as the Cotton
Street parking lot. Following the HUD cap calculations, 20% of the program income went to Planning and
Admin, 33% went to Social Services, and the remainder went to Development Activities. In 2017, the City
sold the Cotton Street parcel. In order to make up the loss of program income funds for each category,
the City Council allocated $120,000 of TIF revenue to be used for Planning and Administration ($30,000)
and for TIF-eligible public infrastructure projects ($90,000). In addition, the City Council allocated $20,000
from the Cotton Street proceeds to be used for social service activities.

The budget submitted to HUD in the HCD Annual Action Plan excludes local funding for the purposes of
HUD mandated cap calculations, but they are included in the Annual Action Plan as other funding sources.




 389 Congress Street, Portland, ME 04101 – www.portlandmaine.gov – (207) 874-8683


 Page 33
City of Portland | Housing and Economic Development Department
Housing and Community Development Division​ ​
Mary Davis, Division Director

 February 12, 2026
 Danielle West
 City Manager
 Portland City Hall
 389 Congress Street
 Portland, Maine 04101


 Dear Danielle:

 We are pleased to submit the Community Development Block Grant (CDBG) Allocation
 Committee’s recommended budget for the 2026-2027 program year.

 This letter includes a description of this year’s process, how the applications were reviewed and
 scored, along with our recommendations for funding.

 The U.S. Department of Housing and Development (HUD) has not released the 2026-2027
 allocations. This information should be available in the coming months and we are unsure
 whether the funding will remain level with the previous year’s funding.

 The need for CDBG funds, in general, exceeds the available resources.

 This year, the City received applications for 6 Development Activities projects (four less than last
 year) and 11 eligible Social Service projects (nine less than last year). The Committee’s
 allocation recommendation, the funding requested, and the resulting difference are represented
 in the following table.

 CDBG Year ESTIMATED REQUEST DEFICIT
 HUD
 ALLOCATION


 Planning and Administration $361,527.20 $361,527.20 $0



 Social Service Activities $596,519.88 $1,055,651 $459,132



 Development Activities $849,588.92 $1,115,000 $265,412



 TOTAL $1,807,636 $2,532178 $724,544




 Page 34
City of Portland | Housing and Economic Development Department
Housing and Community Development Division​ ​
Mary Davis, Division Director

 Application Review Process

 The mandatory applicant meeting was held on October 15, 2025. CDBG Applications were
 made available on October 20, 2025, and submissions were due Monday, November 17, 2025,
 by 4:00pm.

 The Committee has met 7 times between December 10, 2025, and February 12, 2026, to
 discuss Development Activities and Social Service applications. The Committee members read
 each application individually prior to the meeting and discussed each as a group. When
 questions about the applications arose, staff documented the questions and forwarded them to
 the applicant to respond, and the applicant's responses were then shared with the Committee
 and reviewed. Allocation Committee members then scored each application individually, using
 the scoring matrix structured in accordance with the priorities established by the City Council.

 After all the scores were received from Allocation Committee members, staff organized the
 applications by score from the highest to the lowest within each application category. The City
 Council has directed the Committee to recommend full funding based on the request of each
 applicant; therefore, each applicant was awarded full funding in descending order, by total
 score, until the anticipated funding was exhausted.

 Funding Caps and Set Asides
 The funding caps for individual projects are set at $150,000 for Social Service applicants and
 $250,000 for Development activities. Administration and Planning funding is limited to 20% of
 the entire CDBG budget. City applicants are eligible for up to 85% of available funds for
 Development Activities, with a minimum 15% reserved for outside organizations. In addition to
 the 85% cap, a public infrastructure set aside of up to 60% of the City’s maximum 85% request
 remains in effect.

 This year’s allocations again features a structure where 20% of available funds for Social
 Services is set aside for projects submitted by applicants that have not previously received
 CDBG funding. These projects must receive a minimum average score of 75 but then are
 ranked among the subset of new applicants for the 20% funding set aside. This year no
 applicants met these criteria.




 Page 35
City of Portland | Housing and Economic Development Department
Housing and Community Development Division​ ​
Mary Davis, Division Director

 RECOMMENDATIONS

 Administration and Planning Funding

 The Committee reviews information regarding Administration and Planning but does not score
 the application competitively. Administration funding is essential for operating the CDBG
 program and reporting to HUD. The Housing and Economic Development Department is
 proposing a budget of $361,527 with the understanding that Administration and Planning
 funding is limited to 20% of the entire CDBG budget. This year, the 20% cap is estimated to be
 $361,527; increases to the estimated cap will also increase the budget proposal.


 Development Activities Funding

 The Committee received 6 eligible Development Activity applications requesting $1,115,000
 which includes both construction activities and economic development initiatives. For
 2026-2027, $849,588.92 is available for Development Activity funding. The following table lists
 in descending scoring point order the applicant organization, program, funding request, and
 committee recommendation. There is a deficit of $265,412 needed to fund all Development
 Activities.

 If there are contingency funds available the committee recommends allocating funds to the
 next highest score in Development Activities.


 Organization Program Request Points Committee
 Recommendation


 Family Promise $221,000.00 89.67 $221,000.00
 Greater Portland
 Transitional Housing
 Family Promise


 City of Portland Community Garden $250,000.00 87.33 $250,000.00
 Department of Project
 Parks, Recreation,
 and Facilities

 City of Portland's Microenterprise Grant and $212,500.00 81.11 $212,500.00
 Housing and Training Program
 Economic
 Development
 Department
 (HEDD) and
 Portland
 Development
 Corporation (PDC)




 Page 36
City of Portland | Housing and Economic Development Department
Housing and Community Development Division​ ​
Mary Davis, Division Director



 Organization Program Request Points Committee
 Recommendation


 Group Home Generator $31,500.00 77.89
 Project $31,500
 Port Resources



 Community Center $150,000.00 74.89 $134,588.00
 Portland Recovery Parking Lot Project
 Community Center


 Retaining Wall Project $250,000.00 72. 86 $0
 Trustees of First
 Parish



 Social Service Funding


 The Committee received 11 eligible Social Service applications. A total of $1,055,651 in Social
 Service requests were received with an estimated $596,519.88 in available funding. The
 following table lists in descending scoring point order the applicant organization, program,
 funding request, and committee recommendation.



 Organization Program Request Points Committee
 Recommendation



 Quality Housing Project HOME $150,000.00 95.89 $ 150,000.00
 Coalition



 Through These Community Based $53,483.00 93.89 $ 53,483.00
 Doors Domestic Violence
 Services



 Hope Acts Economic $150,000.00 93.89 $ 150,000.00
 Opportunity for New
 Americans




 Page 37
City of Portland | Housing and Economic Development Department
Housing and Community Development Division​ ​
Mary Davis, Division Director



 Organization Program Request Points Committee
 Recommendation



 Catholic Charities Immigration Legal $65,974.00 92.00 $ 65,974.00
 Maine Services




 Milestone HOME Team $100,000.00 90.67 $ 100,000.00
 Recovery



 Preble Street Youth Street $89,768.00 90.56 $ 77,062.00
 Outreach



 Preble Street Nourish Initiative $75,000.00 90.22



 Milestone Food Access and $50,000.00 89.56
 Recovery Engagement



 Wayside Food Direct Services $44,400.00 88.11
 Programs Program



 Greater Portland Homelessness $127,625.00 87.78
 Family Promise Prevention and
 Housing
 Stabilization



 Maine Needs Portland Maine $149,401.00 81.89
 Needs


 *Indicates new applicants




 Page 38
City of Portland | Housing and Economic Development Department
Housing and Community Development Division​ ​
Mary Davis, Division Director

 Additional Considerations

 There are 2 points related to the submitted projects that deserve additional consideration
 beyond the scoring rubric we have applied in the above allocations.

 1.​ The Committee proposes allocating the additional $20,000 from the Cotton Street funds
 to a food program proposal. Despite the high scores, the current funding proposal does
 not support any food-related initiatives.

 2.​ The Committee acknowledges the upcoming Consolidated Plan process will allow
 changes to the CDBG program policies and application process. The Committee
 recommends the Council and upcoming CDBG Priority Setting Task Force explore
 measures to strengthen the program in the following ways:

 ○​ Review the possibility for scoring minimums, updating funding limits, altering set
 asides, exploring partial funding recommendations and award requests, etc

 ○​ Analyze the weight given to certain scoring categories (such as Letters of
 Support and Sustainability) as well as how certain categories interact with each
 other (such as Financial Need balancing out Financial Stability)

 ○​ Find ways for City leadership and staff to provide additional information at the
 beginning of the annual application review process for the overall goals and
 needs, especially as they relate to the common themes in the applications
 (homelessness, food, domestic violence, housing, etc)

 ○​ Explore mechanisms for how to review whether each year’s awarded programs
 address the range of the City’s Consolidated Plan goals in order to ensure
 progress towards each goal over time

 ○​ Collect data for the long term impact of programs which consistently receive
 CDBG funding


 We respect that you may have different priorities from those reflected in the Committee’s
 allocation recommendations, and that you have flexibility that is not afforded by the structure of
 the Committee’s scoring system. We look forward to learning of your and the City Council’s
 conclusions regarding CDBG allocations.

 Summary

 Portland is fortunate to have a diverse and talented community of organizations seeking the
 development of the City and the redress of the needs of its residents. All projects that applied to
 the program would benefit our City, but scarce funding prevents us from funding all of them. This




 Page 39
City of Portland | Housing and Economic Development Department
Housing and Community Development Division​ ​
Mary Davis, Division Director

 is a competitive process; each applicant competes against all other applicants in their respective
 Development and Social Services categories.

 We thank you for your commitment to this program and hope you are satisfied with the results.
 We take the opportunity to serve on this committee with the utmost seriousness and diligence
 and feel the outcomes above reflect our best adherence to the rules and guidance provided.

 We offer our recommendations for your consideration. We look forward to seeing you during
 your upcoming meetings and hearing your response.

 Sincerely,

 The CDBG Annual Allocation Committee for Program Year 2026-2027:

 Teale Smith, Chair​ ​ ​ ​ Kim Vandermuelen, Vice Chair​ ​ ​

 Natalie King​ ​ ​ ​ ​ Kristen Dunphey

 Carly Lappas​ ​ ​ ​ ​ Kristina Randall

 Sean Fitzpatrick​ ​ ​ ​ Jay Knowlton

 Claire Maurer



 Attachments: CDBG Allocation Committee Funding Recommendations 2026-2027
 (spreadsheet)




 Page 40
Executive Department
Danielle P. West
City Manager
March 13, 2026




 Mayor Dion and Members of the Portland City Council:

 I am pleased to submit to you my recommendations for the Community Development
 Block Grant (CDBG) Program for the fiscal year beginning July 1, 2026 to June 30, 2027. I would
 like to note that the U.S. Department of Housing and Urban Development (HUD) has not released
 the final allocations for the 2026-2027 Community Development Block Grant (CDBG), HOME, and
 Emergency Solutions Grant Programs (ESG); and therefore, the final award amounts may be
 proportionally amended at that time.

 To begin, I would like to thank the CDBG Allocation Committee for their dedication and
 extensive work over the last few months. They began their work mid-December 2025 and met a
 total of 7 times to discuss each application. I have reviewed their recommendations and
 acknowledge the difficult task they were presented with. After reviewing the CDBG applications, I
 met with Housing and Community Development (HCD) staff and carefully considered the
 Allocation Committee’s recommendations before forming and finalizing my attached
 recommendations. [City Manager’s Recommendations A1.] My recommendations ultimately align
 with the Allocation Committee’s recommendations as shown in the following sections.

 1)​ Social Services. As in past years, the City received a wide variety of competitive social
 service applications, requesting $1,055,651. With an estimated $596,519 in available funding, there
 is a gap of $459,131. Unfortunately, additional funds that have been allocated in recent years, such
 as COVID-19 Aid, are no longer available. The only additional source of funds this year is $20,000
 from the Cotton Street fund, which I am recommending be put towards the Preble Street Nourish
 Initiative. My recommendation follows that of the Allocation Committee in all other regards.

 2) ​ Development Activities. Funds in this category are used to improve and invest in the
 physical infrastructure and the economic development of our city. This year, we received 6
 eligible applications in this category requesting $1,115,000 in funding. A total of $849,588 is
 available in this category, a gap of $265,411. This represents the amount available from the HUD
 allocation. There are no projects that fit the eligibility criteria for the annual $90,000 in
 Downtown TIF funding. Currently, four projects are fully funded and one project is unfunded due
 to the lack of available funding. Port Resources elected to withdraw their application. My
 recommendations again match those from the Allocation Committee.




 389 Congress Street, Portland, Maine 04101 | p: 207.874.8689 | citymanager@portlandmaine.gov

 Page 41
3)​ Administration and Planning. The Housing and Economic Development Department is
required to submit a non-competitive application to the Allocation Committee. The Housing and
Economic Development Department submitted an initial request of $361,527. These funds are
used to administer the program. I recommend full funding of this application to administer the
program.

 The above funding recommendations comply with the regulatory requirements set forth
by HUD, while also helping to address the critical needs and gaps in services in our community. I
thank you for the opportunity to share my recommendations, and I hope you join me in
commending all of the good work being done in our City.



Sincerely,




Danielle P. West
City Manager




 389 Congress Street, Portland, Maine 04101 | p: 207.874.8689 | citymanager@portlandmaine.gov

 Page 42
 CITY MANAGER'S RECOMMENDATIONS A1.


CDBG Allocation 2026-27

 Total Estimated HUD Allocation: $1,807,636.00
 Estimated Program Income $0.00
 Total HUD funding $1,807,636.00

 HUD Administrative Cap (20%) $361,527.20
 City Admin TIF $30,000.00
 Estimated Administrative $391,527.20
 HUD Social Service Cap (33%) $596,519.88
 Cotton St Funds $20,000.00
 Estimated Social Service $616,519.88
 HUD Development Activities $849,588.92
 Downtown TIF $90,000.00
 Estimated Development Activities $939,588.92
 Total Estimated Funding $1,947,636.00


Administration and Planning

 Avg
 App Funding Point Committee City Manager Final City Council Adjusted for Final
Case Id Priority Organization Project Name Committee Final Score *
 Type Requested Deductions Recommendation Recommendation Allocation HUD Allocation
 Score
 Housing and Economic Development
  N/A Admin N/A CDBG Admin and Planning $361,527.20 $361,527.20 $361,527.20
 Department

Development Activities Applications

 Avg
 App Funding Point Committee City Manager Final City Council Adjusted for Final
Case Id Priority Organization Project Name Committee Final Score *
 Type Requested Deductions Recommendation Recommendation Allocation HUD Allocation
 Score
30676 Cons. HA Greater Portland Family Promise Family Promise Transitional Housing $221,000.00 89.67 0.00 89.67 $221,000.00 $221,000.00
 City of Portland Parks, Recreation, Portland's Community Gardens
30668 Cons. NI $250,000.00 87.33 0.00 87.33 $250,000.00 $250,000.00
 and Facilities Department Rebuild Equity Project
 City of Portland's Housing and
 Economic Development Department Microenterprise Grant and Training
30661 ED EO $212,500.00 81.11 0.00 81.11 $212,500.00 $212,500.00
 (HEDD) and Portland Development Program
 Corporation (PDC)
30653 Cons. NI Port Resources ** Group Home Generator Project $31,500.00 77.89 0.00 77.89 $31,500.00 $0.00 **
 Portland Recovery Community Portland Recovery Community
30657 Cons. NI $150,000.00 74.89 0.00 74.89 $134,588.92 $150,000.00
 Center Center Parking Lot Project
30662 Cons. NI Trustees of First Parish Church Retaining Wall $250,000.00 73.11 0.25 72.86 $0.00

 Total Cost of Project Requests $1,115,000.00 Total: $849,588.92 $833,500.00
 * No projects are eligible for the
 Downtown TIF City Infrastructure Set Total Estimated HUD Funds Available $849,588.92
 Aside
 Total Available (HUD Funds + TIF) $939,588.92
 Estimated City Project Cap (85%) $722,150.58
 *Indicates allocation
 ** Port Resources request Estimated Public Infrastructure Set
 $433,290.35 of TIF Funding
 withdrawn by applicant Aside (60% of City Cap)
 ($90,000)




 Page 43
Social Service Applications

 Avg
 App Priority Funding Point Committee City Manager Final City Council Adjusted for Final
Case Id Organization Program Name Committee Final Score *
 Type /Goal Requested Deductions Recommendation Recommendation Allocation HUD Allocation
 Score
 30679 SS EO Quality Housing Coalition Project HOME $150,000.00 95.890 0.000 95.89 $150,000.00 $150,000.00
 Community Based Domestic
 30664 SS ANGHP Through These Doors $53,483.00 93.890 0.000 93.89 $53,483.00 $53,483.00
 Violence Services
 Economic Opportunity for New
 30674 SS EO Hope Acts $150,000.00 93.890 0.000 93.89 $150,000.00 $150,000.00
 Americans
 30651 SS EO Catholic Charities Maine Immigration Legal Services $65,974.00 92.000 0.000 92.00 $65,974.00 $65,974.00
 30665 SS ANGHP Milestone Recovery HOME Team $100,000.00 90.670 0.000 90.67 $100,000.00 $100,000.00
 30640 SS ANGHP Preble Street Youth Street Outreach $89,768.00 90.560 0.000 90.56 $77,062.88 $77,062.88
 30641 SS ANGHP Preble Street Nourish Initiative $75,000.00 90.220 0.000 90.22 $0.00 $20,000.00 *
 30670 SS ANGHP Milestone Recovery Food Access and Engagement $50,000.00 89.560 0.000 89.56 $0.00
 30671 SS ANGHP Wayside Food Programs Direct Services Program $44,400.00 88.110 0.000 88.11 $0.00
 Homelessness Prevention and
 30675 SS ANGHP Greater Portland Family Promise $127,625.00 87.780 0.000 87.78 $0.00
 Housing Stabilization
 30645 SS ANGHP Maine Needs Portland Maine Needs $149,401.00 81.890 0.000 81.89 $0.00

 Total Cost of Project Requests $1,055,651.00 Total: $596,519.88 $616,519.88 $0.00 $0.00

 Total Estimated HUD funds Available $596,519.88
 *Indicates allocation
 No Applicants are eligible for the
 Annual Cotton St Funding $20,000.00 of Cotton St Funding
 New Applicant Set Aside
 ($20,000)
 Total Estimated Funds Available $616,519.88




 Page 44
City of Portland | Housing and Economic Development Department
Housing and Community Development Division
Mary P. Davis, Division Director


To: Councilor Ali, Chair
 Members of the Housing and Economic Development
Committee


MEETING DATE: March 17, 2026

AGENDA ITEM
Review and recommendation to the City Council of the 2026-2027 Housing Program Budget.

PURPOSE
The Housing and Economic Development Committee recommends the Housing Program
Budget to the City Council for final approval.

COMMITTEE WORK PLAN/CITY COUNCIL GOAL ALIGNMENT
Council Goal 2: Housing Affordability
“Implement solutions to the housing crisis, including building more working-class housing…”

BACKGROUND/ANALYSIS
HOME Program: The Home Investments Partnerships Program (HOME) was established by
Congress in 1992. Since 1992, the City of Portland and the Cumberland County HOME
Consortium have received over $27.7 million dollars in HOME funding. In 2009 the City became
the lead entity in the Cumberland County HOME Consortium (CCHC). The Consortium is a
partnership of the communities in Cumberland County that administers HOME Program funds in
Cumberland County. The creation of the consortium expanded the financial resources for
affordable housing activities in the region. The City retains independent operation of its HOME
program. Because the City serves as the “Lead Entity” and City staff administers the County
portion of the funding, all administrative funds are retained by the City. The County’s Municipal
Oversight Committee controls the allocation of the County’s portion of the HOME funds.

When the Consortium was formed in 2009, it included a “hold harmless” clause to ensure that
the City, as an existing HOME grantee, would continue to receive funding equal to its allocation
prior to the formation of the consortium. The “hold harmless” formula was based on a
comparison ratio to the HOME funding for the Lewiston/Auburn (L/A) Consortium. The formula
identified Portland’s “hold harmless” amount at 118% of the HOME allocation for the L/A
Consortium. The Cumberland County HOME Agreement did allow for adjustments to be made
if the current level of funding to the L/A HOME Consortium varied from historic levels. Over the
years the L/A allocation has decreased which has resulted in the Portland “hold harmless”
amount to decrease. As a result, by agreement with the other members of the CCHC, the
annual allocation is divided with 57% of the allocation, after the administrative set-aside, to the
City and 43% of the allocation to the County.
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As a point of reference, if the City were a stand-alone grantee, the estimated HOME allocation
for Portland (using a HUD HOME Allocation estimated calculation) would be approximately
$528,440. Of that amount 10% would be set aside for administrative costs ($52,844) leaving
$475,596 for program funding. Under the current consortium agreement, the city receives the
administrative set-aside ($80,065) along with approximately $410,736 in program funds. These
amounts are based on the HUD allocation only and do not include any program income.
Participation in the HOME consortium benefits Portland as well as the county as a whole.

HUD has not announced the allocation amount for FY 2026-2027. Since we do not have the
final allocation amounts, we are estimating the HUD HOME allocation at the same level as the
2025-2026 year ($800,654). $309,853 is reserved for County projects. The budget proposal
was developed after a historical review of HOME funding allocations, previous year’s budget
allocations, program expenditures and program income (loan repayments) received. Currently,
the City’s HOME Program is divided into three funding categories:

1. Administration
2. Tenant Based Rental Assistance (TBRA)
3. Affordable Housing Development [including the required Community Housing Development
 Organization (CHDO) set-aside mandated by HUD]

 FY 2025-2026
 FY 2026-2027 Budget
 HOME Program Budget Budgeted (entitlement
 proposal (entitlement)
 + program income)
 Administration $87,959 $80,065
 Tenant Based Rental Assistance $136,392 $136,392
 Affordable Housing Development
 $274,344 $274,344
 includes CHDO requirement

LEAD SAFE HOUSING (Program Income): Lead Safe Housing Program Income is generated
through repayment of loans given under prior Lead Safe Housing Grants. These funds can only
be used for lead safe housing eligible activities. The City recently received a Lead Hazard
Reduction Grant of $2,619,960 (over 48 months 2/1/2025-2/1/2029) in funding for lead paint
remediation and $748,000 in funding to assist with code and life safety improvements.

 FY 2025-2026 FY 2026-2027 Budget
 Lead Safe Housing Program Income Budgeted Proposal
 $22,744 $1,125

JILL C. DUSON HOUSING TRUST FUND: Revenue for the Jill C. Duson Housing Trust Fund is
primarily generated from fees triggered by the City’s Housing Preservation and Replacement
Ordinance, fee-in-lieu contributions from the Inclusionary Zoning Ordinance and Hotel
Inclusionary Zoning fee. Including the current balance of the Housing Trust Fund in the Housing
Program Budget gives budget authority for the use of the funds. The amount budgeted is the
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maximum that might be expended in FY27. Staff continues to recommend maintaining a
minimum balance in the Housing Trust. The current balance in the Housing Trust Fund is
$2,489,361, while the effective budget would be $1,989,361 ($2,489,361 less $500,000.)

 FY 2025-2026 FY 2026-2027 Budget
 Jill C. Duson Housing Trust Fund (HTF)
 Budgeted Proposal
 Budget
 $863,559 $2,489,361

FISCAL IMPACT
The annual housing program budget does not include general fund revenue. The sources
included in the annual housing program budget include estimated Federal HOME Investment
Partnership Program funding, current funding available in the Jill C. Duson Housing Trust Fund
and Lead Safe Housing program income.

CONCLUSIONS
The proposed Housing Program Budget is being brought forward now to facilitate the release of
the City's Affordable Housing Development and TIF Application and its incorporation into the
HUD Annual Action Plan.

We anticipate the budget will be adjusted once HUD announces the final fiscal year allocations
for the HOME Program. This is dependent on the Federal FY26 THUD appropriation bill, which,
at the time of drafting, had passed the U.S. House as part of a larger spending package. That
bill recommends level funding for both the Community Development Block Grant (CDBG)
Program and the HOME Program. However, the spending package is currently stalled in the
Senate, which could potentially lead to another federal government shut-down.

This budget will be forwarded to the full City Council for two Public Hearings, scheduled for
March/April, as part of the overall HCD budget and the HUD Annual Action Plan. While the final
budget and Annual Action Plan are typically due to HUD 45 days before the start of the fiscal
year (May 15 for the FY beginning July 1, 2026), HUD will only accept the submission after the
federal budget is approved and the official funding award amounts have been released.

Staff is requesting an approval and recommendation to the City Council of the FY 26/27
Housing Program Budget as outlined above and summarized in the attached spreadsheet. If
the HUD allocation amount is different from the estimate used in this budget, program budgets
will be adjusted accordingly.

RECOMMENDATION

Motion to recommend to the City Council approval of the FY2026-2027 Housing Program
Budget as presented by staff.

PRIOR COMMITTEE REVIEW in 2026 – February 3, 2026

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PREPARED BY
Mary Davis
Division Director, Housing and Community Development Division


ATTACHMENTS - Attachment A: FY 2026-2027 Proposed Housing Program Budget




 4




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 2026-2027 HOUSING PROGRAM BUDGET
 DRAFT 02.20.2026
 Total HUD HOME Entitlement Allocation 800,654 Recommended by HEDC (4-0) 02.03.2026
 Portland Program Portion 410,736 Approved by Council xx.xx.2026
 Portland Admin Portion 80,065 HUD Allocation Date: xx.xx.2026
 County Program Portion 309,853



 LEAD Safe
 Housing
 HOME Housing Trust Fund TOTAL BUDGET
 Program
REVENUES- Housing Programs Income
2026-27 HOME Consortium Admin (10% of allocation) 80,065 80,065
2026-27 HOME Consortium Programming 410,736 410,736
2025 Calendar Year HOME Program Income* 59,623 59,623
2025 Calendar Year HOME Program Income Recaptured Funds* 76,140 76,140
2025 Calendar Year HOME Program Income and Recapture Deduction for County* -135,763 -135,763
2025-26 Housing Trust Fund 2,489,361 2,489,361
2025 Lead Safe Housing Program Income 1,125 1,125
REVENUE TOTALS (Portland) 490,801 1,125 2,489,361 2,981,287
*For FY27 budget PI & Recapture based on actuals from Jan -Dec 2025


2026-27 HOUSING Budget by Activity (Portland) HOME Housing Housing Trust Fund TOTAL BUDGET
Administration 243027QQ01 (does not includes 10% of PI) 80,065 80,065
Tenant-Based Rental Assistance 443026QT01 136,392 136,392
Affordable Housing Development 243027QA00 205,888 2,489,361 2,695,249
CHDO 243027QA00 68,456 68,456
Lead Safe Housing 243019PLL1 (PLL036) 0 1,125 1,125
EXPENDITURE TOTALS (Portland) 490,801 1,125 2,489,361 2,981,287


2026-27 HOME Consortium COUNTY - approved by MOC on 03.04.2026
County HOME Program budget provided for reference only; adjusted for final HUD Allocation xx.xx.2026
Allocation of County funds is done by the County's Municipal Oversight Committee
REVENUES- Housing Programs HOME
2026-27 HOME Consortium Non-Portland Programming 309,853
2025 HOME County Program Income and Recapture 135,763
Unexpended Prior Year Balance* 796,646
 1,242,262

2026-27 HOUSING Budget by Activity HOME
Affordable Housing Development 243027QC00 1,190,620
CHDO 243027QC00 51,642
 1,242,262




 Page 49 Draft HOUSING BUDGET 2026-2027 02.20.2026.xlsx
 Draft 2026-2027 Budget for ESG
 Emergency Solutions Grant 2022-2026
 rev. 02.10.2026
ALLOWABLE PROGRAM ESG Budgeted Funding Amount by Fiscal Year
COMPONENT* Program FY 22-23 (Y1) FY 23-24 (Y2) FY 24-25 (Y3) FY25-26 (Y4) FY26-27 (Y5) Potential 25-26 final allocation
 Operations: Homeless Health $0 $0 $0 $0 $0
2. Emergency Shelter Emergency Shelter: Family Shelter $82,216 $81,427 $81,184 $80,332 $80,332
3. Homeless Prevention Homeless Prevention: Family Shelter $0 $0 $0 $0 $0
3. Homeless Prevention Homeless Prevention: Homeless Service Center $16,102 $15,948 $15,948 $15,948 $15,948
4. Rapid Re-Housing Rapid Rehousing: Homeless Service Center $54,803 $54,277 $54,277 $54,277 $54,277
5.Admin/HMIS Administration and HMIS $10,692 $10,589 $10,589 $10,589 $10,589
 Total (Actual) $163,813 $162,241 $161,998 $161,146 $161,146
 Admin/HMIS cap $12,286 $12,168 $12,150 $12,086 $12,086

 Explanation (City FY27/FFY26)
 Operations: Homeless Health This program is no longer administered by the City of Portland
*1. Street Outreach not Emergency shelter: Family Shelter Funds pay for staff who provides housing assistance by seeking affordable units, applying for eligible subsidies and accessing
utilized transitional housing opportunities and follow-up case management services by assisting with life skills training, budgets, tenant/
 landlord negotiations, and connecting to area resources. There is a need in Portland to expand the essential services with the high
 number of families arriving. The budget is adjusted to cover 1 .25 FTE, this will allow the case manager to work with 5-10 families (17-
 34 individuals).

 Homeless Prevention: Homeless Service Center Homeless Service Center: Funds pay for staff who assist in preventing individuals from becoming homeless and providing necessary
 case management and referrals.

 Rapid Rehousing: Homeless Service Center Funds pay for staff who assist persons who have become homeless by quickly moving them into permanent housing and providing the
 necessary case management and referrals to address individual needs.

 Administration and HMIS Funding goes to pay administration and HMIS expenses


 Budget Notes 2.10.2026 HUD has not yet released ESG allocations for federal fiscal year 2026 (City fiscal year 2027). Once the final allocation is
 announced, any necessary adjustments will be proportionately to increase or decrease the budget to match the final allocation
 amount.

 NOTE:
 City Council will take public comment on this budget




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 Executive Summary

AP-05 Executive Summary - 91.200(c), 91.220(b)
1. Introduction

The U.S. Department of Housing and Urban Development (HUD) requires jurisdictions to combine the
planning and applications for the Community Development Block Grant (CDBG), the HOME Investment
Partnership Program, and the Emergency Solutions Grant (ESG) into a single submission known as the
Consolidated Plan. The Consolidated Plan provides a basis and strategy for the use of federal funds
granted to the City of Portland’s CDBG and ESG programs as well as the Cumberland County HOME
Consortium’s programs. The City of Portland’s Department of Housing and Economic Development,
Housing and Community Development (HCD) Division, is the lead entity for managing and distributing
the HOME Consortium funding. The Consolidated Plan covers the period beginning July 1, 2022 through
June 30, 2027, which includes five program years.

In addition to the Consolidated Plan, HUD requires jurisdictions to submit an Annual Action Plan which
describes how the funds for a program year will be distributed to address the needs, goals, and priorities
identified in the Consolidated Plan. The programs and activities described in the Annual Action Plans are
primarily intended to benefit low- and moderate-income residents of the City of Portland and, through
the HOME Consortium, Cumberland County. This Annual Action Plan describes the use of fund
allocations for 2026-2027, Year 5 of the five-year plan.

2. Summarize the objectives and outcomes identified in the Plan

This could be a restatement of items or a table listed elsewhere in the plan or a reference to
another location. It may also contain any essential items from the housing and homeless needs
assessment, the housing market analysis or the strategic plan.

The objectives and outcomes identified in this Consolidated Plan are based on a combination of HUD-
provided data, independent research, community outreach, consultation with various agencies and
service providers, and the established goals and priorities of the City of Portland and the Cumberland
County HOME Consortium. Based on the information collected, the following goals will be used to
allocate funding for 2022-2026, including Year 5 of the Plan, 2026-2027. All programs and activities
funded through the CDBG, HOME, and ESG programs will help to fulfill one of these four goals:

1. Neighborhood Investment & Infrastructure- Create strong, safe, accessible, and vibrant
neighborhoods.


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2. Housing Availability- Increase housing availability and affordability.

3. Economic Opportunity – Create economic opportunities to transition people out of poverty.

4. Address the Needs of the Growing Homeless Population- Prevent and reduce homelessness.

3. Evaluation of past performance

This is an evaluation of past performance that helped lead the grantee to choose its goals or
projects.

Limited financial resources are the City’s biggest constraint to meeting the needs and goals of our
community. Year after year, the request for funding far exceeds the amount of funds available through
the City’s CDBG, HOME, and ESG programs. However, the use of the HUD funds allows for increased
leveraged funds through many of the programs’ subrecipients. In order to maximize the effectiveness of
the HUD funds distributed within our community, each subrecipient’s application goes through an
extensive evaluation process. During this process, the CDBG Allocation Committee reviews previous
awards to evaluate the past CDBG grant performance of each applicant, including expenditures and
outcomes.

The needs, goals, and priorities identified in this Annual Action Plan represent a continuing evaluation
and evolution of the City’s CDBG, HOME, and ESG programs. As community needs emerge, HCD staff
works with City officials to ensure program goals align with the direction, goals, and needs of the
City. Through the continued evaluation process, HCD staff is able to make sure that evolving needs are
addressed in every funding cycle.

4. Summary of Citizen Participation Process and consultation process

Summary from citizen participation section of plan.

The City holds multiple public meetings each year, including a service providers meeting, to make sure
the needs of the community are heard. Per HUD requirement, two public hearings are held each year to
allow the public to give input directly to the City Council on how HUD program funding should be
allocated. In addition to the public hearings and meetings, HCD staff welcomes meetings with concerned
citizens, neighborhood organizations, and other community groups. HCD staff also serve on several
committees and are active members of organizations related to improving the quality of life for low- and
moderate-income Portland residents.

5. Summary of public comments

This could be a brief narrative summary or reference an attached document from the Citizen
Participation section of the Con Plan.
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See appendix for summary of all written and verbal public comments received.

6. Summary of comments or views not accepted and the reasons for not accepting them

All public comments were accepted

7. Summary

The CDBG, HOME, and ESG programs are vital to the health and success of the community.




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PR-05 Lead & Responsible Agencies - 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan

The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of
each grant program and funding source.

 Agency Role Name Department/Agency
 Lead Agency PORTLAND
 CDBG Administrator PORTLAND Housing and Economic Dev Dept, HCD Division
 HOPWA Administrator PORTLAND Frannie Peabody Center, ME
 HOME Administrator PORTLAND Housing and Economic Dev Dept, HCD Division
 ESG Administrator PORTLAND Health and Human Services Department, SS Division
 HOPWA-C Administrator
 Table 1 – Responsible Agencies

Narrative



Consolidated Plan Public Contact Information

Mary Davis, Housing and Community Development Division Director

389 Congress St Portland ME 04101

mpd@portlandmaine.gov

(207) 874-8711



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AP-10 Consultation - 91.100, 91.200(b), 91.215(l)
1. Introduction

The City of Portland Housing and Community Development Division works with multiple City divisions
and departments, regional coalitions, state programs, and county partners to achieve its goals. The HUD
Citizen Participation Plan (CPP) ensures that the City undertakes an effective public process that
encourages input and participation from residents, non-profit organizations, and other stakeholders;
guarantees access to meetings, information, and public hearings on CDBG-, HOME-, and ESG-funded
activities, goals, and priorities; and provides procedures for reducing barriers to those who may need
accommodations to participate. Technical assistance is provided upon request to organizations that
would like to develop proposals for funding under the City's Housing and Community Development
programs.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(l)).

The City of Portland utilizes 33% of CDBG funds for social service supports, including housing programs,
homeless services, crisis management services, childcare, family support services, substance use
disorder services, youth and adolescent support services, senior services, and neighborhood-based
programs and projects. City staff meets with agencies throughout the year to provide technical
assistance and ensure they are serving the needs of target populations while meeting HUD guidelines
and regulations.

There are four public housing authorities within Cumberland County: Portland Housing Authority,
Brunswick Housing Authority, South Portland Housing Authority, and Westbrook Housing Authority. The
City of Portland collaborates extensively with these housing authorities in several areas including
development of affordable housing, recreational activities for at-risk youth, self-sufficiency programs,
and vouchers for families, unhoused individuals, and disabled persons. City of Portland staff participates
in the Maine Affordable Housing Coalition which is a collaborative group of developers, Community
Action agencies, public housing authorities, investors, housing and service providers, advocates, and
others working to increase the supply of quality, affordable housing throughout Maine.

Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The Maine Continuum of Care is a group of service providers who work together in a collaborative
planning process to develop programs that address homelessness. Continuums can apply to the U.S.
Department of Housing and Urban Development (HUD) for McKinney-Vento funding to support these
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programs. Local agencies wishing to access these funds must do so through their Continuum's annual
CoC NOFA application process. Cumberland County Community Development Division staff members
regularly attend Maine Continuum of Care meetings and provide input on plans for regional service
provision. City of Portland Staff from the Health and Human Services Department and Housing and
Community Development Division coordinate with members of the Emergency Shelter Assessment and
Response Team (ESART) and the United Way of Greater Portland to support the Continuum of Care and
monitor shelter bed usage for single adults, adolescents, and families. ESART members include shelter
providers for singles, adolescents, individuals with mental illness, women, families with children, victims
of domestic violence, supportive housing providers, mental health services providers, and general
services. ESART also produces monthly and quarterly statistics on shelter usage and provides a forum to
discuss new programs, resource availability, and emerging trends.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS

The Maine HMIS is a collaborative effort between MaineHousing, the dedicated lead agency, and the
Maine Continuum of Care, of which the City of Portland and Cumberland County are members. The
Maine Continuum of Care (MCOC) covers the entire State of Maine and supports projects throughout
the region. The MCOC's mission is to plan and coordinate an inclusive system that helps Maine people
avoid or exit quickly from homelessness, and to address the underlying causes of homelessness.
Organizations that receive CoC or ESG (Emergency Solutions Grant) funding are expected to be members
in good standing of their local Continuum of Care in order to continue to be eligible for funding.

2. Agencies, groups, organizations and others who participated in the process and
consultations




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Table 2 – Agencies, groups, organizations who participated


 1 Agency/Group/Organization CITY OF PORTLAND
 Agency/Group/Organization Type Housing
 Services - Housing
 Services-Elderly Persons
 Services-homeless
 Services-Health
 Service-Fair Housing
 Health Agency
 Agency - Managing Flood Prone Areas
 Agency - Management of Public Land or Water Resources
 Other government - Local
 Planning organization
 Civic Leaders
 Grantee Department
 What section of the Plan was addressed by Housing Need Assessment
 Consultation? Homeless Needs - Chronically homeless
 Homeless Needs - Families with children
 Homelessness Needs - Veterans
 Homelessness Needs - Unaccompanied youth
 Homelessness Strategy
 Non-Homeless Special Needs
 Market Analysis
 Economic Development
 Anti-poverty Strategy
 Lead-based Paint Strategy
 Sustainability and Climate Change


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 Briefly describe how the The City of Portland includes several departments integral to the formation and
 Agency/Group/Organization was consulted. What execution of this plan. The Planning and Urban Development Department is
 are the anticipated outcomes of the consultation or responsible for zoning and other ordinances which affect development of
 areas for improved coordination? housing. The Health and Human Services Department is responsible for
 homeless needs for families with children, single adults, and chronically
 homeless individuals. The Public Works and Recreation Departments engage in
 infrastructure projects which improve the health and well-being of Portland
 residents. The Executive Department, including the City Manager, provides
 policy guidance and an interdepartmental vision and budget for the City. The
 Housing and Economic Development Department is responsible for housing and
 community development needs, lead-based paint remediation, and strategies to
 reduce both poverty and barriers to affordable housing. The Office of
 Sustainability works to manage and mitigate the results of climate change on
 the City's water resources, vulnerable low-income residents, and environmental
 assets. The City of Portland is age-friendly and has an AARP steering committee
 with members from various organizations that provide services to elderly
 individuals and families including Alpha One, Opportunity Alliance, ITN, and
 more.
 2 Agency/Group/Organization CUMBERLAND COUNTY
 Agency/Group/Organization Type Other government - County
 What section of the Plan was addressed by Housing Need Assessment
 Consultation?
 Briefly describe how the The City of Portland and Cumberland County are partners in the HOME
 Agency/Group/Organization was consulted. What consortium. The two entities work collaboratively to distribute resources and
 are the anticipated outcomes of the consultation or address affordable housing needs for residents of Portland and Cumberland
 areas for improved coordination? County.



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 3 Agency/Group/Organization Portland Housing Development Corporation
 Agency/Group/Organization Type PHA
 What section of the Plan was addressed by Public Housing Needs
 Consultation?
 Briefly describe how the The Portland Housing Authority was consulted to provide information regarding
 Agency/Group/Organization was consulted. What housing and public housing needs.
 are the anticipated outcomes of the consultation or
 areas for improved coordination?
 4 Agency/Group/Organization South Portland Housing Authority
 Agency/Group/Organization Type PHA
 What section of the Plan was addressed by Public Housing Needs
 Consultation?
 Briefly describe how the South Portland Housing Authority was consulted to provide information
 Agency/Group/Organization was consulted. What regarding housing and public housing needs.
 are the anticipated outcomes of the consultation or
 areas for improved coordination?
 5 Agency/Group/Organization Brunswick Housing Authority
 Agency/Group/Organization Type PHA
 What section of the Plan was addressed by Public Housing Needs
 Consultation?
 Briefly describe how the Brunswick Housing Authority was consulted to provide information regarding
 Agency/Group/Organization was consulted. What housing and public housing needs.
 are the anticipated outcomes of the consultation or
 areas for improved coordination?


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 6 Agency/Group/Organization Westbrook Housing Authority
 Agency/Group/Organization Type PHA
 What section of the Plan was addressed by Public Housing Needs
 Consultation?
 Briefly describe how the Westbrook Housing Authority was consulted to provide information regarding
 Agency/Group/Organization was consulted. What housing and public housing needs.
 are the anticipated outcomes of the consultation or
 areas for improved coordination?
 7 Agency/Group/Organization Quality Housing Coalition
 Agency/Group/Organization Type Services - Housing
 Services-homeless
 Services-Education
 Services-Employment
 Service-Fair Housing
 What section of the Plan was addressed by Homeless Needs - Chronically homeless
 Consultation? Economic Development
 Anti-poverty Strategy
 Briefly describe how the Quality Housing Coalition provides supportive housing for households at or
 Agency/Group/Organization was consulted. What below the poverty level.
 are the anticipated outcomes of the consultation or
 areas for improved coordination?
 8 Agency/Group/Organization Greater Portland Family Promise
 Agency/Group/Organization Type Services - Housing
 Services-homeless



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 What section of the Plan was addressed by Anti-poverty Strategy
 Consultation?
 Briefly describe how the Greater Portland Family Promise works to prevent homelessness through a
 Agency/Group/Organization was consulted. What community-based response.
 are the anticipated outcomes of the consultation or
 areas for improved coordination?
 9 Agency/Group/Organization Milestone Foundation
 Agency/Group/Organization Type Services-homeless
 What section of the Plan was addressed by Homeless Needs - Chronically homeless
 Consultation?
 Briefly describe how the Milestone provides health and basic needs outreach to the most vulnerable
 Agency/Group/Organization was consulted. What populations including people with substance use disorder, people experiencing
 are the anticipated outcomes of the consultation or mental illness, and people with developmental, physical, and intellectual
 areas for improved coordination? disabilities. Milestone coordinates with HCD staff, the Portland Police
 Department, and other social service and health providers in the city.
 10 Agency/Group/Organization Preble Street
 Agency/Group/Organization Type Services - Housing
 Services-homeless
 What section of the Plan was addressed by Homeless Needs - Chronically homeless
 Consultation? Homeless Needs - Families with children
 Homelessness Needs - Veterans
 Homelessness Needs - Unaccompanied youth
 Homelessness Strategy




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 Briefly describe how the Preble Street is an integral partner in addressing shelter and basic needs of the
 Agency/Group/Organization was consulted. What City's most vulnerable populations. They are consulted on a regular basis due to
 are the anticipated outcomes of the consultation or their teen shelter, women's shelter, and food program.
 areas for improved coordination?
 11 Agency/Group/Organization Through These Doors
 Agency/Group/Organization Type Services-Children
 Services-Victims of Domestic Violence
 What section of the Plan was addressed by Homeless Needs - Families with children
 Consultation?
 Briefly describe how the Through These Doors is domestic violence resource center providing a full array
 Agency/Group/Organization was consulted. What of services to people experiencing domestic abuse and related issues.
 are the anticipated outcomes of the consultation or
 areas for improved coordination?
 12 Agency/Group/Organization Hope Acts
 Agency/Group/Organization Type Services - Housing
 Services-homeless
 What section of the Plan was addressed by Homeless Needs - Families with children
 Consultation? Anti-poverty Strategy
 Briefly describe how the Hope Acts offers asylum seekers access to housing and basic needs, assistance in
 Agency/Group/Organization was consulted. What navigating complex immigration processes, and resources for learning English to
 are the anticipated outcomes of the consultation or help them successfully transition to a new life in Maine.
 areas for improved coordination?




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 13 Agency/Group/Organization Catholic Charities Maine
 Agency/Group/Organization Type Services - Housing
 Services-Children
 Services-homeless
 What section of the Plan was addressed by Homeless Needs - Chronically homeless
 Consultation? Homeless Needs - Families with children
 Anti-poverty Strategy
 Briefly describe how the Catholic Charities offers support, comfort, food, and and other services to help
 Agency/Group/Organization was consulted. What change lives for the better.
 are the anticipated outcomes of the consultation or
 areas for improved coordination?
Identify any Agency Types not consulted and provide rationale for not consulting

All agencies pertaining to public services and infrastructure available in the City of Portland and housing services available in Cumberland County
and the City of Portland were consulted. See appendix for a complete list.




Other local/regional/state/federal planning efforts considered when preparing the Plan

 Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
 The Maine Continuum of Care, which merged with the Portland COC in 2017, has a
 Continuum of Care Maine Continuum of Care
 goal of ending homelessness.
 Portland's Plan This is the comprehensive plan of the City of Portland which outlines goals and policies
 City of Portland
 2030 of the City for housing, sustainability, and the economy.




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 Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
 City of Portland Housing and Community Development Division and Cumberland
 City of Portland Housing and
 Analysis of County Community Development Division. This plan identifies barriers to Fair Housing
 Community Development
 Impediments to within the jurisdiction through robust public outreach and will guide the strategy for
 Division and Cumberland
 Fair Housing mitigating those barriers. This plan was accepted by the City Council on June 5, 2023
 County Comm Dev
 as order 238-22/23.
 Table 3 – Other local / regional / federal planning efforts

Narrative




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AP-12 Participation - 91.401, 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal-setting


The City of Portland CDBG Priority Task Force is a group of residents appointed by the City Council
through an application process to review goals, needs, and priorities of the CDBG program for the five-
year Consolidated Plan. Although the City had planned numerous in-person outreach events to gather
data, these events were unable to proceed due to the Covid-19 pandemic through 2020. The Task Force
met 12 times between March and September 2020 in public meetings held mostly virtually due to Covid-
19. The task force used data from 477 respondents of targeted surveys for the general public, business
owners, social service providers, and past applicants and subrecipients of CDBG funding to update
priorities and goals which are used for each subsequent Annual Action Plan within the five-year plan.

Each fall, the City of Portland hosts a meeting in each of Portland’s five council districts. HCD staff
attends these meetings and presents about how funding has been used in each district. Staff also takes
questions and provides information on how interested parties can stay informed about HCD activities,
including CDBG-funded community development activities.

HCD staff makes every effort to encourage public comment and participation. For CDBG, a mandatory
meeting about the application process and requirements was held via Zoom for all potential CDBG
applicants. The CDBG Allocation Committee met seven times. Each meeting was advertised on the City
calendar and website. The committee reviewed and discussed CDBG applications at these meetings.
HOME funds were reviewed and discussed by the Housing and Economic Development Committee.
Priorities and funding allocations were reviewed and approved at these meetings, which are open to the
public and noticed on the City’s website. Public comment, if any, was taken at the HEDC meeting. The
Emergency Solutions Grant was presented and discussed at Emergency Shelter Assessment and
Response Team (ESART) meetings. The funding allocations and action plan were advertised in the paper.
The Action Plan budgets for CDBG, HOME and ESG were presented to the City Council at the April 13 and
April 27 Council Meetings.

Public hearings for the Annual Action Plan were held on April 13, 2026 and April 27, 2026. These
hearings were noticed in the Portland Press Herald on March 20, 2026. This information was also posted
to the City’s website. A notice of public comment was published in the Portland Press Herald on
3/20/25, outlining the 30-day public comment period from March 26, 2026 to April 27, 2026. The draft
Annual Action Plan was published on the City of Portland’s website for review prior to 3/20/2026. The
notice included information on access for individuals who require accommodation, including
interpretation or translation as necessary. Portland City Council meetings are held in person and are
live-streamed. The public can comment in-person at the meeting or provide written comment in
advance of the meeting.


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 Annual Action Plan 16
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Citizen Participation Outreach




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  Sort Mode of Target of Summary o Summary Summary of URL (If applicable)
  Orde Outreach Outreach f of comments
 r response/a comments not
 ttendance received accepted
 and reasons




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 Each year,
 the City of
 Portland
 Minorities holds five
 district
 Non- meetings
 English across the
 Speaking - City to
 HCD Staff
 Specify engage City
 was
 other residents.
 available
 language: The
 at the
 French, Housing
 meetings
 Arabic, and
 to answer
 Spanish, Community
 any
 Somali, Developme
 questions
 Portugues nt
 or All
 e Departmen
 comments comments
 t presents https://www.portlandm
 Public and and
 1 Persons informatio aine.gov/730/Annual-
 Meeting provided questions
 with n about District-Meetings
 contact were
 disabilitie departmen
 informatio accepted.
 s t programs,
 n so
 including
 residents
 Non- CDBG and
 could
 targeted/ HOME, at
 reach out
 broad each
 to City
 communit meeting.
 staff with
 y Individuals
 any
 can sign up
 questions.
 Residents for a
 of Public mailing list
 and to be
 Assisted updated
 Housing when
 relevant
 events are
 happening.
 Minorities All CDBG No No https://www.portlandm
 Public Allocation comments comments aine.gov/693/CDBG-
 2
 Meeting Non- Committee were were Annual-Allocation-
 English Meetings received. received. Committee
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  Sort Mode of Target of Summary o Summary Summary of URL (If applicable)
  Orde Outreach Outreach f of comments
 r response/a comments not
 ttendance received accepted
 and reasons
 Speaking - are public
 Specify and posted
 other on the City
 language: website
 French, and City
 Arabic, calendar.
 Spanish, Meetings
 Somali, are held
 Portugues virtually.
 e

 Persons
 with
 disabilitie
 s

 Non-
 targeted/
 broad
 communit
 y

 Residents
 of Public
 and
 Assisted
 Housing




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  Sort Mode of Target of Summary o Summary Summary of URL (If applicable)
  Orde Outreach Outreach f of comments
 r response/a comments not
 ttendance received accepted
 and reasons
 Minorities
 The ad
 Non- informed
 English the public
 Comment
 Speaking - about two
 s were
 Specify public
 taken at
 other hearings
 both
 language: held on
 hearings
 French, April 13,
 and during
 Arabic, 2026 and
 the
 Spanish, April 2027,
 comment
 Somali, 2026 along
 period. A
 Portugues with the
 summary
 e 30-day
 of all All
 public
 Newspap comments comments
 3 Persons comment TBD
 er Ad from the were
 with period held
 public accepted
 disabilitie from
 hearings
 s March 26,
 and
 2026 to
 comment
 Non- April 27,
 period can
 targeted/ 2026. A
 be found
 broad copy of this
 in the
 communit newspaper
 appendix
 y ad can be
 to this
 found in
 document
 Residents the
 .
 of Public appendix
 and to this
 Assisted document.
 Housing
 Table 4 – Citizen Participation Outreach




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 Expected Resources

AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction

For the Year 5 Annual Action Plan, resources include federal CDBG, HOME, and ESG.

When the federal allocation is not released before the plan is approved by Council, the following actions are taken:
 (a). If estimated allocations decrease, activities under the CDBG, HOME and ESG Programs will be proportionately decreased from the
estimated funding levels to match the actual allocation amounts.
 (b). If estimated allocations increase, activities under the HOME and ESG Programs will be proportionately increased to match the actual
allocation amounts.
 (c). If the estimated CDBG allocation increases, any partially funded projects will be proportionately increased until fully funded. Once all
recommended projects are fully funded, any remaining balance will be allocated to fully funding unfunded projects from greatest score to
least, unless another funding source can be identified for the next eligible project.

Lead Safe Housing funding is program income from past grants. Payments are typically made when owners who received past grants sell or
refinance their homes. The local Jill C. Duson Housing Trust Fund is funded in part by the City’s Inclusionary Zoning ordinance. In 2017, the City
sold a parking garage at Cotton St that was originally purchased with UDAG funds; the proceeds were a one-time payment from which $20,000
will be used for a CDBG eligible public service activity each year. Tax-Increment Finance revenue up to $120,000 per year may be used for CDBG-
eligible administration and public infrastructure activities. HOME-ARP funding is one-time funding made available through the American Rescue




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Plan Act of 2021.




Anticipated Resources

 Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description
 of Annual Program Prior Year Total: Amount
 Funds Allocation: $ Income: $ Resources: $ Available
 $ Remainder
 of ConPlan
 $
 CDBG public - Acquisition Up to 33% of funds will be used
 federal Admin and for public services, 20% for
 Planning planning and administration,
 Economic and the remainder for
 Development economic development,
 Housing housing, and public
 Public improvement activities. Prior
 Improvements Year Resources are CDBG
 Public Services Contingency. The Expected
 Amount Available Remainder of
 Con Plan is the total of the
 annual allocation and program
 income (not prior year
 resources), multiplied by the
 number of years remaining in
 the Plan. The Expected Amount
 Available is the total of annual
 allocation, program income,
 1,807,636.00 0.00 0.00 1,807,636.00 0.00 and prior year resources.
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 Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description
 of Annual Program Prior Year Total: Amount
 Funds Allocation: $ Income: $ Resources: $ Available
 $ Remainder
 of ConPlan
 $
 HOME public - Acquisition Program income is generated
 federal Homebuyer by repayment of HOME
 assistance program loans. The Expected
 Homeowner Amount Available Remainder of
 rehab Con Plan is the total of the
 Multifamily annual allocation and program
 rental new income (not prior year
 construction resources), multiplied by the
 Multifamily number of years remaining in
 rental rehab the Plan.
 New
 construction for
 ownership
 TBRA 800,654.00 135,763.00 796,646.00 1,733,063.00 0.00




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 Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description
 of Annual Program Prior Year Total: Amount
 Funds Allocation: $ Income: $ Resources: $ Available
 $ Remainder
 of ConPlan
 $
 ESG public - Conversion and The Emergency Solutions Grant
 federal rehab for goes to fund both serving those
 transitional in need of emergency shelter
 housing and assistance, and also to
 Financial prevent homelessness and
 Assistance rapidly rehouse those who are
 Overnight homeless. The Expected
 shelter Amount Available Remainder of
 Rapid re- Con Plan is the annual
 housing (rental allocation multiplied by the
 assistance) number of years remaining in
 Rental the Plan.
 Assistance
 Services
 Transitional
 housing 161,146.00 0.00 0.00 161,146.00 0.00




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 Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description
 of Annual Program Prior Year Total: Amount
 Funds Allocation: $ Income: $ Resources: $ Available
 $ Remainder
 of ConPlan
 $
 Housing public - Acquisition The Jill C Duson Local Housing
 Trust local Multifamily Trust Fund is allocated under
 Fund rental new an annual plan that is approved
 construction by the City Council. Amount
 Multifamily available for remainder of plan
 rental rehab is based on the average of the
 New previous 3 years multiplied by
 construction for the number of years remaining
 ownership 1,989,361.00 0.00 0.00 1,989,361.00 0.00 in the Plan.
 Other public - Multifamily Program Income from prior
 federal rental rehab HUD Healthy Home/Lead Safe
 Housing Grants. Wherever
 possible, the City will utilize
 rehab program funds in
 combination with lead program
 income funds to complete
 1,125.00 0.00 0.00 1,125.00 0.00 additional lead-safe units.




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 Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description
 of Annual Program Prior Year Total: Amount
 Funds Allocation: $ Income: $ Resources: $ Available
 $ Remainder
 of ConPlan
 $
 Other public - Acquisition Funding from TIF to support
 local Admin and CDBG-eligible activities
 Planning
 Conversion and
 rehab for
 transitional
 housing
 Economic
 Development
 Public
 Improvements
 Transitional
 housing 30,000.00 0.00 0.00 30,000.00 0.00
 Other public - Public Services Funding from sale of Cotton St
 local property to support CDBG
 20,000.00 0.00 0.00 20,000.00 0.00 eligible activities.
 Table 2 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how
matching requirements will be satisfied

CDBG funds are leveraged considerably for their investment. Year 5 of the Consolidated Plan is expected to leverage at least $4,553,026. The
CDBG application process discourages applicants from using CDBG funds as the sole source of project funding and encourages use of other
resources as leveraged funding. The City will continue to make this a focus of the program.

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The HOME Program leverages considerable funds, primarily through the Affordable Housing Development Program. This program encourages
use of funding from several sources including state and federal Low-Income Housing Tax Credits, state and federal Historic Tax Credits, state
funds from the Maine State Housing Authority, and local Housing Trust funds. The City of Portland meets its match requirement through the
expenditure of local General Assistance funds providing tenant based rental assistance to low- and very low-income households and will
continue this assistance.

The ESG Program is expected to provide matching funds equal to the amount of ESG funds allocated through the City's General Assistance fund.




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If appropriate, describe publically owned land or property located within the jurisdiction that
may be used to address the needs identified in the plan

In 2012, the City Council adopted a Housing Investment Policy which directed the Housing & Economic
Development Committee (HEDC) to complete an annual review of program priorities that includes the
type and location of housing and an analysis of tax acquired or City-owned property that may be
included as a development resource. From 2019 to 2021, several city-owned and tax-acquired
properties were identified as potential development sites. The Housing and Economic Development
Committee will continue to analyze whether there are any additional city-owned sites that may be
suitable for housing development.

Discussion

The City Council has been committed to utilizing all available resources to assist with meeting the City's
housing needs. In addition to the federal resources mentioned in Table 2 and making city-owned land
available for housing development, the City has utilized the State’s Affordable Housing Tax Increment
Financing Program to support 28 affordable housing developments since 2008.




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 Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e)
Goals Summary Information

 Sort Goal Name Start End Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
 Order Year Year
 1 Neighborhood 2022 2026 Non-Housing Eligible Census Neighborhood CDBG: Public Facility or
 Investment and Community Tracts Investment and $400,000.00 Infrastructure Activities
 Infrastructure Development CDBG Target Infrastructure other than Low/Moderate
 Neighborhoods Income Housing Benefit:
 7380 Persons Assisted
 2 Housing 2022 2026 Affordable PORTLAND, Housing CDBG: Public Facility or
 Availability Housing MAINE Availability $221,000.00 Infrastructure Activities for
 Public Housing Eligible Census HOME: Low/Moderate Income
 Tracts $1,652,998.00 Housing Benefit: 64
 Cumberland Housing Trust Households Assisted
 County Fund: Rental units constructed: 6
 $1,989,361.00 Household Housing Unit
 Lead-Safe PI: Rental units rehabilitated: 2
 $1,125.00 Household Housing Unit
 Tenant-based rental
 assistance / Rapid
 Rehousing: 75 Households
 Assisted




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 Sort Goal Name Start End Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
 Order Year Year
 3 Economic 2022 2026 Non-Housing PORTLAND, Economic CDBG: Public service activities
 Opportunity Community MAINE Opportunity $578,474.00 other than Low/Moderate
 Development Eligible Census Income Housing Benefit:
 Economic Tracts 2920 Persons Assisted
 Development Cumberland Homelessness Prevention:
 County 96 Persons Assisted
 Jobs created/retained: 40
 Jobs
 4 Addressing Needs 2022 2026 Homeless PORTLAND, Address Needs of CDBG: Public service activities
 of Growing MAINE the Growing $230,545.88 other than Low/Moderate
 Homeless Homeless ESG: Income Housing Benefit:
 Population Population $150,557.00 1150 Persons Assisted
 Cotton St: Tenant-based rental
 $20,000.00 assistance / Rapid
 Rehousing: 75 Households
 Assisted
 Homeless Person Overnight
 Shelter: 300 Persons
 Assisted
 Homelessness Prevention:
 50 Persons Assisted
 Table 3 – Goals Summary


Goal Descriptions




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 1 Goal Name Neighborhood Investment and Infrastructure
 Goal Invest in infrastructure to improve neighborhood assets and build strong, safe, accessible and vibrant neighborhoods.
 Description Improve accessibility and livability through age-friendly designs and ADA compliance. Build sidewalks and trails to improve
 connectivity, increase the use of bicycles as a mode of transportation, and redevelop streetscapes to create shared streets
 for cars, bikes, and pedestrians that integrate with the fabric of the neighborhood. Support programs that increase safety
 in neighborhoods for residents and visitors.
 Invest in programs and services that address the specific needs of members of the community. Encourage programs that
 build a sense of inclusiveness, safety, and security within individual neighborhoods.
 2 Goal Name Housing Availability
 Goal Increase housing availability and affordability to all Portland residents regardless of income, race, ethnicity, and family size.
 Description Encourage housing development by removing barriers to traditional urban housing types while ensuring the inclusion of
 workforce and age-friendly housing in significant development projects.
 3 Goal Name Economic Opportunity
 Goal Invest in Portland businesses to enable them to expand to create jobs. Invest in persons wanting to create
 Description microenterprises. Engage job seekers in a continuum of services to increase their professional capacity, financial stability,
 and ability to maintain employment. Focus on barriers to employment for vulnerable populations including homeless, new
 Americans, and single parent head of households. Combine resources and build partnerships between public and private
 entities to provide opportunities to transition Portland residents out of poverty to sustainable employment and financial
 stability.
 4 Goal Name Addressing Needs of Growing Homeless Population
 Goal Prevent individuals and families from becoming homeless and entering into the shelter system. Rapidly rehouse those who
 Description enter the shelter system. Provide necessary resources to assist transition out of homelessness for vulnerable populations,
 including housing opportunities for chronically homeless or long-term stayers at homeless shelters.




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AP-35 Projects - 91.420, 91.220(d)
Introduction

The City of Portland’s Housing and Community Development Program budget currently has the
following estimated funding allocations: CDBG which includes $1,807,636 in direct allocation and $0 in
Program Income; $161,146 in Emergency Solutions Grant funding; and HOME funding as part of the
Cumberland County HOME Consortium which includes $800654.48 in direct allocation and $135,763 in
Program Income. Additional amounts from Lead-Safe Housing ($1,125) and the local Jill C Duson Housing
Trust Fund income are available.

Of the CDBG allocation and program income, $596,519.88 is available for public services (locally called
social services). The City of Portland is allowed to use 33% of CDBG funding for public services .Annual
Allocation ($1,807,636) X 33% = $596,519.88. An additional $20,000 is available from Cotton Street
Funding.

The HOME CHDO funding is included in projects City Affordable Housing Development and County
HOME Affordable Housing Development. Fifteen percent (15%) of HOME funding is set-aside for CHDO.

City Affordable Housing Development includes $68,456 in CHDO set-aside funds.

County HOME Affordable Housing Development includes $51,642 in CHDO set-aside funds.

 # Project Name
 1 HCD Grant Administration 26-27
 2 Construction Activities NI 26-27
 3 Construction Activities HA 26-27
 4 Development Activities EO 26-27
 5 EO Public Services 26-27
 6 ANGHP Public Services 26-27
 7 HOME Administration 26-27
 8 Tenant-Based Rental Assistance 26-27
 9 City Affordable Housing Development 26-27
 10 County Affordable Housing Development 26-27
 11 ESG26 Portland (26-27)
Table 4 – Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs




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AP-38 Project Summary
Project Summary Information




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 1 Project Name HCD Grant Administration 26-27
 Target Area PORTLAND, MAINE
 Eligible Census Tracts
 CDBG Target Neighborhoods
 Goals Supported Neighborhood Investment and Infrastructure
 Housing Availability
 Economic Opportunity
 Addressing Needs of Growing Homeless Population
 Needs Addressed Neighborhood Investment and Infrastructure
 Housing Availability
 Economic Opportunity
 Address Needs of the Growing Homeless Population
 Funding CDBG: $361,527.00
 TIF: $30,000.00
 Description Grant administration and management
 Target Date 6/30/2027
 Estimate the number This funding will not directly benefit families but supports activities
 and type of families that that will.
 will benefit from the
 proposed activities
 Location Description 389 Congress St Portland
 Planned Activities Grant administration including compliance, reporting, and
 subrecipient management
 2 Project Name Construction Activities NI 26-27
 Target Area Eligible Census Tracts
 Goals Supported Neighborhood Investment and Infrastructure
 Needs Addressed Neighborhood Investment and Infrastructure
 Funding CDBG: $400,000.00
 Description This project contains activities involving neighborhood investments
 and infrastructure improvements.
 Target Date




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 Estimate the number 7380 Individuals assisted, 6629 LMI
 and type of families that
 will benefit from the
 proposed activities
 Location Description Eligible Census Tracts in Portland
 Planned Activities City of Portland Parks, Recreation and Facilities Community Garden
 and Rebuild Equity
 Portland Recovery Community Center Parking Lot Project
 3 Project Name Construction Activities HA 26-27
 Target Area Eligible Census Tracts
 Goals Supported Housing Availability
 Needs Addressed Housing Availability
 Funding CDBG: $221,000.00
 Description This project contains construction activities which increase housing
 availability to low- to moderate-income individuals.
 Target Date
 Estimate the number 64 individuals will receive transitional housing
 and type of families that
 will benefit from the
 proposed activities
 Location Description Census Tract 22
 Planned Activities New construction of a 4-unit transitional housing building
 4 Project Name Development Activities EO 26-27
 Target Area PORTLAND, MAINE
 Goals Supported Economic Opportunity
 Needs Addressed Economic Opportunity
 Funding CDBG: $212,500.00
 Description This project contains construction activities which promote economic
 opportunity for low- to moderate-income individuals.
 Target Date 6/30/2028




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 Estimate the number 40 individuals, 21 LMI
 and type of families that
 will benefit from the
 proposed activities
 Location Description Portland
 Planned Activities Microenterprise grant and training
 5 Project Name EO Public Services 26-27
 Target Area PORTLAND, MAINE
 Goals Supported Economic Opportunity
 Needs Addressed Economic Opportunity
 Funding CDBG: $365,974.00
 Description Activities will provide economic opportunity to low- to moderate-
 income individuals
 Target Date 6/30/2027
 Estimate the number 3016 families and individuals, 2766 LMI
 and type of families that
 will benefit from the
 proposed activities
 Location Description Various locations in Portland
 Planned Activities Hope Acts Economic Opportunity for New Americans
 Catholic Charities/ILAP Legal Services
 Quality Housing Coalition Project HOME
 6 Project Name ANGHP Public Services 26-27
 Target Area PORTLAND, MAINE
 Goals Supported Addressing Needs of Growing Homeless Population
 Needs Addressed Address Needs of the Growing Homeless Population
 Funding CDBG: $230,545.88
 Cotton St: $20,000.00
 Description Activities will address the needs of the growing homeless population
 including food, shelter, and homeless prevention services.
 Target Date 6/30/2027




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 Estimate the number 1150 LMI individuals
 and type of families that
 will benefit from the
 proposed activities
 Location Description Various places in Portland
 Planned Activities Through These Doors Community Based Domestic Violence Services
 Milestone HOME Team
 Preble St Nourish Initiative
 Preble St Youth Street Outreach
 7 Project Name HOME Administration 26-27
 Target Area PORTLAND, MAINE
 Cumberland County
 Goals Supported Neighborhood Investment and Infrastructure
 Housing Availability
 Economic Opportunity
 Addressing Needs of Growing Homeless Population
 Needs Addressed Neighborhood Investment and Infrastructure
 Housing Availability
 Economic Opportunity
 Address Needs of the Growing Homeless Population
 Funding HOME: $80,065.00
 Description These funds will be used to administer the HOME program.
 Target Date 6/30/2027
 Estimate the number No families will directly benefit from administration funds, but
 and type of families that families will benefit from the activities the administration funds
 will benefit from the support.
 proposed activities
 Location Description 389 Congress St Portland
 Planned Activities Activities related to administering HOME funds including
 applications, monitoring, and oversight.
 8 Project Name Tenant-Based Rental Assistance 26-27
 Target Area PORTLAND, MAINE
 Cumberland County
 Goals Supported Housing Availability

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 Needs Addressed Housing Availability
 Funding HOME: $136,392.00
 Description These funds will support individuals and families in need of rental
 assistance.
 Target Date 6/30/2027
 Estimate the number 75 individuals and families will benefit from TBRA
 and type of families that
 will benefit from the
 proposed activities
 Location Description Various locations within the jurisdiction.
 Planned Activities Rental assistance for individuals and families at risk of homelessness
 9 Project Name City Affordable Housing Development 26-27
 Target Area PORTLAND, MAINE
 Goals Supported Housing Availability
 Needs Addressed Housing Availability
 Funding HOME: $274,344.00
 Housing Trust Fund: $1,989,361.00
 Lead-Safe PI: $1,125.00
 Description Activities which support the creation of safe, sanitary, affordable
 housing units.
 Target Date 6/30/2028
 Estimate the number Over 100 safe and sanitary units will be created. Up to 4 families will
 and type of families that have safe, sanitary, affordable housing through HOME-assisted units.
 will benefit from the
 proposed activities
 Location Description Various locations within Portland
 Planned Activities New construction and rehabilitation of affordable housing units
 10 Project Name County Affordable Housing Development 26-27
 Target Area Cumberland County
 Goals Supported Housing Availability
 Needs Addressed Housing Availability
 Funding HOME: $1,242,262.00


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 Description Over 100 safe and sanitary units will be created. Up to 4 families will
 have safe, sanitary, affordable housing through HOME-assisted units.
 Target Date 6/30/2028
 Estimate the number Over 100 safe and sanitary units will be created. Up to 4 families will
 and type of families that have safe, sanitary, affordable housing through HOME-assisted units.
 will benefit from the
 proposed activities
 Location Description Various locations within Cumberland County
 Planned Activities New construction and rehabilitation of affordable housing units
 11 Project Name ESG26 Portland (26-27)
 Target Area PORTLAND, MAINE
 Goals Supported Addressing Needs of Growing Homeless Population
 Needs Addressed Address Needs of the Growing Homeless Population
 Funding ESG: $161,146.00
 Description Funding will be used to address the needs of the homeless
 population in Portland. $12,150, or 7.5% of the allocation, is
 available for administration and HMIS. The total amount for shelter
 activities is $80,332, which is less than 60% of the allocation. There
 will be no street outreach funded in the 26-27 program year.
 Target Date 6/30/2028
 Estimate the number 425 individuals
 and type of families that
 will benefit from the
 proposed activities
 Location Description Various locations in Portland
 Planned Activities overnight shelter, rapid rehousing, homeless prevention




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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed

The City of Portland allocates resources in the areas of the jurisdiction that are in the most need. To
determine this, the City considered which areas of the City have the highest combination of poverty,
minorities, single parents, oldest housing stock, and housing problems. These are located in Census
Tracts 5, 6 and 10, which represents East Bayside, Bayside, and Parkside neighborhoods respectively.

On a larger scale, the City will focus federal resources into areas of the City with the highest percentage
of LMI residents, which are located primarily on the peninsula in districts 1, 2 and portions of district
3. Street, sidewalk, infrastructure, parks, playgrounds, and other area benefit projects will be located in
the target neighborhoods and other eligible census tracts to benefit the low- and moderate-income
individuals and families that live there. Due to the amenities and proximity to services, many HOME
funded affordable housing projects are also located in the target neighborhoods.

New construction is supported through HOME funds and benefits individual persons or households who
are low- to moderate-income throughout the City and County, which are the next geographic area
priorities.

The percentages listed in the below table include program income but do not include program
administration. The program administration funds are not tied to a target area of the City or County.

Geographic Distribution

 Target Area Percentage of Funds
 PORTLAND, MAINE 60
 Eligible Census Tracts 27
 Cumberland County 13
 CDBG Target Neighborhoods 0
Table 5 - Geographic Distribution

Rationale for the priorities for allocating investments geographically

The City’s goal is to allocate funds to individuals and families with the highest need. As shown in the
above table, the majority of the funds allocated are in the City of Portland. Many of the CDBG social
service activities and economic development activities serve residents of Portland but are not located in
a specific neighborhood. HOME funding is spent throughout Cumberland County and Portland, while
100% of CDBG public infrastructure projects benefit Target neighborhoods and/or eligible census tracts




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within Portland.

Discussion

Despite significant gains throughout the previous and current plans, challenges remain including high
concentrations of poverty, old housing stock, homelessness, and housing problems. Additional
investment will build on the gains made and continue to improve the lives of residents.




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 Affordable Housing

AP-55 Affordable Housing - 91.420, 91.220(g)
Introduction

In the City of Portland, the tight housing market reflects the need to build more affordable housing in
the greater Portland area. The City of Portland and the Cumberland County HOME Consortium strive to
increase the amount of decent, safe, and affordable housing available throughout Cumberland County.
The City uses ESG and CDBG funds in addition to HOME funds to fulfill this goal.

As part of the City’s 10 year plan to end homelessness, the City has opted to use a portion of its HOME
allocation to serve homeless families via the tenant-based rental assistance (TBRA) program. The City’s
affordable housing providers work with social service providers to move individuals out of homeless and
into affordable housing. Providers report that even with vouchers and assistance, units are difficult to
obtain; therefore, increasing the number of units is critical.

 One Year Goals for the Number of Households to be Supported
 Homeless 75
 Non-Homeless 8
 Special-Needs 0
 Total 83
Table 6 - One Year Goals for Affordable Housing by Support Requirement


 One Year Goals for the Number of Households Supported Through
 Rental Assistance 75
 The Production of New Units 6
 Rehab of Existing Units 2
 Acquisition of Existing Units 0
 Total 83
Table 7 - One Year Goals for Affordable Housing by Support Type


Discussion

The goals above reflect only the households to be supported with HUD HOME funding. The City of
Portland/Cumberland County HOME Consortium will continue to allocate a significant portion of future
HOME entitlement towards the development and rehabilitation of affordable rental housing. The City
has a number of additional resources and policies to support rental housing, and the number of units
created will be significantly greater than those listed in the tables above.

In 2016, the City of Portland implemented a policy requiring any new rental housing development
receiving assistance through Tax Increment Financing and/or HOME or CDBG subsidy from the City to
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set aside 10% of the rental units in the development for individuals or families currently living in a City of
Portland shelter. The City is responsible for providing referrals and providing or coordinating supportive
services to eligible homeless populations who become tenants of the housing, including ensuring
tenants qualify for the housing as well as providing or locating financial resources such as Section 8,
General Assistance, or other resources to assist with monthly rent payments. Individual services reflect
the situations of the individual tenants, address their needs and goals, and are subject to eligibility at the
City. All tenants referred meet income guidelines, homelessness criteria, and other requirements so as
to qualify for the housing. City staff works to provide a variety of support services to assist homeless
individuals, enhance their self-esteem, secure housing, and work towards a self-sufficiency plan. Long
term support services are provided through collaboration with other area service providers.

In 2017, the city adopted an inclusionary zoning policy that requires development projects of 10 or more
units of housing to provide a certain percentage of affordable units or pay a fee-in-lieu into the City’s Jill
C. Duson Housing Trust Fund. A 2020 citizen-initiated referendum, approved by the voters, revised the
inclusionary percentage and lowered the income affordability threshold. The ordinance now requires
developers of 10 or more units to provide 25% of those units as affordable to households earning 80% of
the area median income.




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AP-60 Public Housing - 91.420, 91.220(h)
Introduction

Through the HOME Consortium, the City of Portland and Cumberland County work with Portland
Housing Authority, The Housing Authority of the City of Westbrook, South Portland Housing Authority,
and Brunswick Housing Authority to assure quality, affordable housing opportunities to LMI residents in
Cumberland County.

Actions planned during the next year to address the needs to public housing

The Portland Housing Authority has closed on the removal of Riverton Park from Public Housing and
injecting over $55 million in much needed updates and additional units at the property. Similarly,
Sagamore Village has been removed from Public Housing and is undergoing major renovations to the
historic properties in addition to an updated Community Center. PHA continues to invest in the East
Bayside neighborhood with an updated Community Center, completing critical repairs to existing units,
and tearing down units that will be replaced with our upcoming COMB Block projects. State Street
Housing has taken on a loan which will enable us to do necessary improvements to major electrical
components as well as securing the building envelope with more efficiency. PHA will also be removing
Franklin Towers from public housing in Spring 2026 and undergoing major renovations to that property
as well.

Brunswick Housing Authority provides critical housing to over 600 LMI households through its Housing
Choice Voucher program and units owned and managed by BHA. We are working on developing
additional affordable housing in the area including homeownership and rental opportunities. Brunswick
and Topsham Housing Authority completed a new rental project in May 2025 with 38 low income
housing tax credit units in Topsham. BHA continues to own/manage over 350 affordable rental
units. We are also planning a new office to expand staffing to allow for continued development and
growth of additional affordable housing units.

South Portland Housing Authority previously converted 346 Public Housing units into Section 8 programs
and no longer has Public Housing units. This conversion increased revenue allowing for capital
improvements.

SPHA has one 43-unit Low-Income Housing Tax Credit project (Landry Woods) currently under
construction for persons 55 and older, with expected completion in June 2026. Additionally,
construction is expected to begin on another Low-income Housing Tax Credit project (Landry Heights) in
October 2026. Several other projects are in the pipeline.

The Housing Authority of the City of Westbrook (WHA) provides quality, affordable housing
opportunities to low-to-moderate income households in Westbrook and the shared jurisdiction that
extends 10 miles beyond Westbrook per Maine Title 30-A. WHA converted its Public Housing program

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through HUD’s Rental Assistance Demonstration (RAD); all former Public Housing units maintain their
affordability under the Project-Based Voucher program. WHA partners with the City of Westbrook,
Preble Street, the Continuum of Care, clients, and community organizations to provide needed housing
opportunities in the community.

WHA is under construction on a 40-unit affordable housing property that will serve families; leasing is
expected to begin in early 2027. Another 36-unit affordable housing property serving older adults is
expected to start construction in early 2027. Additionally, WHA has several other projects in various
stages of predevelopment and is actively exploring opportunities to grow its portfolio of affordable
housing.

The agency continues to take steps to address the housing needs identified in its 2025-2029 5-Year Plan.

Actions to encourage public housing residents to become more involved in management and
participate in homeownership

In addition to 45 homeownership vouchers, PHA (through its development corporation) is about to
complete 8 (eight) homeownership units with 6-units at or below 110% area median income. By using
modular building practices we were able to keep the units affordable and get the project done in record
time while maintaining high quality standards. PHA continues to work with the Resident Advisory Board
and hold resident meetings as part of the current 5-year goal development and Annual HUD plan.

Brunswick has developed 30 single family homes for first time homebuyers to date. We are currently
looking at a 15 unit affordable condominium project to target first time home buyers. This is in pre-
development, we currently have site control of the land but are looking at various financing models to
make these affordable.

South Portland Housing Authority previously converted 346 Public Housing units into Section 8 programs
and no longer has Public Housing units. This conversion increased revenue allowing for capital
improvements.

SPHA has one 43-unit Low-Income Housing Tax Credit project (Landry Woods) currently under
construction for persons 55 and older, with expected completion in June 2026. Additionally,
construction is expected to begin on another Low-income Housing Tax Credit project (Landry Heights) in
October 2026. Several other projects are in the pipeline.

The Housing Authority of the City of Westbrook (WHA) provides quality, affordable housing
opportunities to low-to-moderate income households in Westbrook and the shared jurisdiction that
extends 10 miles beyond Westbrook per Maine Title 30-A. WHA converted its Public Housing program
through HUD’s Rental Assistance Demonstration (RAD); all former Public Housing units maintain their
affordability under the Project-Based Voucher program. WHA partners with the City of Westbrook,
Preble Street, the Continuum of Care, clients, and community organizations to provide needed housing
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opportunities in the community.

WHA is under construction on a 40-unit affordable housing property that will serve families; leasing is
expected to begin in early 2027. Another 36-unit affordable housing property serving older adults is
expected to start construction in early 2027. Additionally, WHA has several other projects in various
stages of predevelopment and is actively exploring opportunities to grow its portfolio of affordable
housing.

The agency continues to take steps to address the housing needs identified in its 2025-2029 5-Year Plan.

If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance

No PHA is designated as troubled.

Discussion

Portland and Cumberland County’s vitality depends on the availability of a diverse array of housing
options, particularly apartments, which are often the first and often the only choice for working
professionals, legal/documented immigrants, and families. All Cumberland County housing authorities
work closely with their local governments and surrounding communities to address emerging needs
affecting their residents and the availability of adequate housing.

The four Housing Authorities in Cumberland County provide significant supports for housing.

PHA has 568 units of public housing as of December 2025 and 680-units of converted Public Housing
units under RAD and new LIHTC construction, as well as 2056 vouchers currently leased and an Annual
Contributions Contract (ACC) for 2.274-units.

BHA presently has authorization for 691 vouchers but due to costs of rental housing has leased up 78%
of authorized units. BHA is currently expending authorized funds at a rate of 102% and has a High
Performer rating in the Housing Choice Voucher program.

The South Portland Housing Authority is awarded up to 740 Section 8 Vouchers, including 370 currently
designated as project-based voucher units. The South Portland Housing Authority has an additional 502
units designated as Multi-Family, Low-Income Housing Tax Credit and Market Rate.

WHA has 1,026 Housing Choice Vouchers and maintains a utilization rate of 98-100%. It also manages a
portfolio of 760 affordable housing units for older adults and families, and the portfolio continues to




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grow at a rapid pace. WHA has been designated as a High Performer by HUD.




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AP-65 Homeless and Other Special Needs Activities - 91.420, 91.220(i)
Introduction

Portland and Cumberland County work closely with Maine Continuum of Care to identify causes of
homelessness within the jurisdiction and seek resources for mitigating this pervasive issue.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including

Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs

The Maine State Housing Authority coordinates the efforts of homeless shelters, outreach groups, and
volunteers who participate in an annual Point in Time Survey of sheltered and unsheltered homeless
populations in the State of Maine and City of Portland. The annual census is required of all states on one
night in January by the U.S. Department of Housing and Urban Development, and the count provides a
snapshot of the number of individuals and families in shelters and on the streets on a given night. For
Maine, a count performed in January will represent chronic and truly desperate homelessness because
of extreme weather conditions including typical temperatures well below freezing, regular snow
accumulation, and minimal daylight hours.

The Emergency Shelter Assessment and Response Team (ESART) meets monthly to review homeless
data and identify trends, issues, and areas that need improvement. The ESART group has an additional
focus on advocacy efforts.

The Emergency Shelter Client Support & Services Plan Policy guides needs assessments. The policy
requires clients to work with their navigator on a plan to secure permanent housing and clients who
chose not to participate may be asked to leave the shelter, unless circumstances warrant an exception.
The Homeless Services Center housing placement team focuses on housing long-term stayers. The City
has also added additional full-time housing navigators to work with newly arriving families experiencing
homelessness, resulting in locating permanent housing placements with follow up case management
and tenant education services. Preble Street Support Services receives funding from the Veterans
Administration to prevent and end homelessness among veterans.

The Homeless Outreach and Mobile Engagement (HOME) Team is a collaboration between the City of
Portland, the Portland Downtown District and Milestone to provide outreach and community supports
to those with chronic health, mental health and substance abuse issues living on the streets of Portland.
The HOME team has become part of the emergency service delivery system for businesses and
community members.

Commonspace, a Portland-based nonprofit organization, and Portland Downtown (a 501c4) have

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created a Peer Outreach Worker program. This program will allow a peer outreach worker to connect
with clients that live with mental illness, oftentimes co-occurring substance-use disorders, and
oftentimes experiencing homelessness. The outreach worker will then collaborate with the Milestone
Foundation, the City’s shelters, local hospitals, and Portland Downtown businesses to get the client the
services they need.

Addressing the emergency shelter and transitional housing needs of homeless persons

Emergency Shelter: The City of Portland has a connected network of homeless shelters, yet the number
of individuals seeking shelter outnumber the available beds. Upon opening the Homeless Services
Center, replacing the Oxford Street Shelter, and 166 Riverside Street, the City partnered with various
organizations to ensure that all individuals had an opportunity for shelter. This included the City
opening a threshold based Winter Warming Shelter for Winter 25-26. The facility opened when the
temperature dropped below 15 degrees or more than 10 inches of snow accumulated. The facility
increased capacity by 60 individuals when activated.

Transitional Housing: While we are often trying to connect individuals with housing plans, we recognize
that there is also a need for short-term transitional housing. We often make referrals to our rapid
rehousing programs, Tenant Based Rental Assistance Program, and General Assistance.

Regional Approach: The City funds a Resettlement Coordinator and team to assist with asylum-seeking
families. Additionally a partnership with Maine State Housing Authority has funded the Housing
Opportunities for Persons in Encampments (HOPE). This is a partnership that brought together a
housing navigator from Preble Street, Commonspace and Milestone under supervision of a Coordinator
at the City.

Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again

Frequent Users System Engagement (FUSE) is focused on a by-name list effort to house and keep housed
the longest stayers in homelessness in Portland. FUSE grew from the Long-Term Stayers (LTS) initiative
in April of 2015 when the City collaborated with local housing services providers to target their efforts
with a by-name list of the most vulnerable and difficult to house individuals staying at the former Oxford
Street Shelter. At the time, the shelter had 44% of the state’s long term stayers, defined in Portland as
people staying over 180 cumulative days in shelters or outdoors within a 365-day period. This definition
was created because HUD’s Chronic Homelessness definition did not capture single adults who tend to
bounce from shelter to shelter whose lengths of stay in any one shelter do not meet the HUD definition
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of chronically homeless. From April 2015 through January 2026, this initiative targeted 962 people
identified as people who met the criteria for LTS, now FUSE. The lists target people who are chronically
homeless, people who are unsheltered, people who are frequent users of emergency systems, and
people who are in need of permanent supportive housing interventions. The group of 20 organizations
has been at this for almost 11 years and has housed 548 people. According to HMIS data, this group
collectively had more than 680 years of homelessness and more than 245,000 bed nights. Throughout
the course of this initiative there has been an 85% - 97% success rate in scattered site apartments due to
the combination of rental subsidies and support services.

In 2025, the initiative updated its name and scope to better reflect who the group supports. Housing
Follow up Services for FUSE help individuals who have been placed into housing from returning to
homelessness.

Additionally, the goals of the City of Portland's Emergency Solutions Grant program are to provide rapid
rehousing services to individuals staying at the shelter and prevention services to individuals facing
homelessness in the community. The Homeless Services Center is projected to serve 40 people who are
homeless and 5 people at risk of homelessness. The Family Shelter utilizes $80,332 for Essential
Services, which will focus on Life Skills such as cooking, food storage, cleaning etc. with a goal to serve
100% of our shelter populations, 90% who are migrants. The City’s Tenant Based Rental Assistance
program (TBRA) was implemented on April 1, 2014 with HOME funds. There is a centralized intake
located at the Homeless Services Center and Family Shelter and utilization of a rapid re-housing
approach with a focus on reducing recidivism. Follow-up services have a strong emphasis on connecting
clients to other mainstream resources to ensure long term housing success. The ESHAP Program, which
is funded by Maine Housing for the Homeless Services Center and Family Shelter, is modeled after a
rapid re-housing approach that provides housing stability services to persons who are experiencing
homelessness and assists homeless clients seeking permanent housing with education, services, and
support to meet their health, housing, and employment needs in order to overcome barriers to
obtaining and maintaining permanent, stable housing. Participants are assigned a Navigator who has
experience in working with people who are experiencing homelessness. Navigators conduct assessments
to determine the best course of action and customize a plan that best suits each individual's housing
needs. The combination of the City’s FUSE Initiative, the Emergency Solutions Grant, Tenant Based
Rental Assistance, and ESHAP program help to prevent homelessness and rapidly rehouse individuals
who become homeless in Portland.

Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,



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employment, education, or youth needs.

The City’s After-Hours Program ensures access of emergency services to low-income ‘at-risk’ individuals
and families, including help with placement in appropriate shelters/warming centers and basic needs
such as medication, food, baby formula, diapers, and heating. The program offers a hotline service 365
days a year, 24 hours a day. The Greater Portland Addiction Collaborative has brought together local
hospitals, City Programs, Police, community detox centers, SUDs treatment providers, crisis providers,
housing and employment providers, recovery community, and the peer recovery center to provide high
quality treatment and fill gaps to ensure that individuals receive the care they need upon discharge. City
of Portland Shelter Staff has implemented a diversion program that has staff complete shelter intakes
and connect with individuals before they enter emergency shelter and homelessness. Staff has the
ability to seek alternate resources, connect with landlords to mediate evictions, and enroll individuals in
prevention case management services.

Families with Children: There are two shelters that serve families with children. The City of Portland
Family Shelter provides temporary housing to families with children in the form of apartments. While
staying at the shelter families learn important life skills, participate in house meetings to discuss issues
and assistance, and have access to various household items, laundry, and transportation services to
appointments. Staff also assists with housing placement and follows up case management. Support
services on site include assistance with housing placement; training sessions on tenant education (Rent
Smart Curriculum); crisis intervention and management, including follow-up services after housing is
located; and assistance with public transportation for appointments and self-sufficiency. Through These
Doors operates an Emergency Shelter for women and children who are experiencing domestic violence.
They provide 16 beds, and families can access basic necessities like food, clothing, and personal care
items. Residents are offered in-house education programs, individual advocacy, case management, and
safety planning.

Unaccompanied Youth: The Preble Street Joe Kreisler Teen Shelter provides 16-24 beds for
unaccompanied youth ages 12-20. The shelter provides safe, clean overnight accommodations in a
secure building; showers, bathrooms, laundry facilities, towels, and personal hygiene products;
community living areas; light breakfast and snacks. Additionally, staff responds to the crises that lead to
homelessness, provides referrals, and links youth to necessary services including substance use
treatment, counseling, and medical facilities.

Chronically homeless- Chronically homeless men and women stay at the Homeless Services Center, a
low-barrier shelter which provides safe, temporary shelter for homeless adults. The Shelter offers a
variety of support services including: shower facilities and training on hygiene skills; housing placement
assistance; health assistance to Veterans; clinical and outreach services for individuals with mental
health concerns; and interpreting services. Portland and Cumberland County are fortunate to have
several community organizations which assist special needs populations. These include, but are not
limited to, Frannie Peabody Center, Preble Street, Commonspace, Immigrant Legal Advocacy Project,

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Maine Equal Justice Partners, Milestone, and The Opportunity Alliance. Together these organizations
provide access to care through case management, behavioral health counseling, advocacy, utility
assistance, and housing assistance programs.

Discussion

The Covid-19 pandemic and the national opioid crisis have impacted and increased greatly the need for
homelessness and substance use services in Portland. The City’s one- and five-year goals are to create a
safety net of programs through a combination HOME, ESG, and other federal and local resources.




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AP-75 Barriers to affordable housing -91.420, 91.220(j)
Introduction

The City’s comprehensive plan places a priority on housing creation, diversity, and affordability within
the community. The housing component of the Comprehensive Plan states “[w]hile Portland has
welcomed much needed new housing construction in recent years, both the lack of sufficient housing
supply and the affordability of that housing for a healthy socio-economic cross-section of the population
remain urgent challenges.” It goes on to assert that the city must “recognize that [its] vitality rests on
the availability of diverse, secure housing options for existing residents, new arrivals, and all stages of
life”.

Funding available through the Affordable Housing Development Program will go to assist in the creation
of affordable housing available to low and very low income persons. Affordable Housing Development
funds are allocated through a competitive, rolling application process. To apply, developers must
complete an application in Neighborly software. City staff reviews applications, and a consultant hired
by the City completes a financial underwriting analysis. City staff presents funding recommendations to
the City Council’s Housing and Economic Development Committee (HEDC). The HEDC forwards funding
recommendations to the City Council. Under City ordinance, the request for appropriation of funds
must be read at two City Council meetings. The City Council takes action on the recommendations at
the second public meeting.

Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment

In response to LD 2003, new language in the Land Use Code now permits up to two units on lawfully
conforming lots that do not contain an existing dwelling unit in the island zones, or outside of the
designated growth area. The new language would also permit up to four units on lawfully conforming
lots that do not contain an existing dwelling unit in mainland zones where residential is a permitted or
conditional use, or inside the growth area. New language also adds residential use permission for
lawfully conforming lots with one existing dwelling unit by allowing up to two additional units where
residential is a permitted or conditional use.

In early 2023, 14 external stakeholders and numerous city officials convened for an intensive six-hour
Housing Supply Bootcamp focused on identifying barriers and solutions to expand Portland’s housing
stock. Regulatory barriers identified include: expanded inclusionary zoning (IZ) requirements under
recent referenda; height limits, density limits, step backs, and setbacks; insufficient land zoned for multi-
family; limitations on the availability of density bonuses, and building code requirements and stringent
application of the standards. Potential solutions identified include; increase the permissible height of
buildings and eliminate setback requirements on the Portland Peninsula and along major arterials;
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identify “offsets” that would make it easier for developers to meet the heightened IZ requirements;
engage employers that own land as partners to make land available for development; prepare an
inventory of parking lots owned by individual retailers and other businesses to identify whether some
could be developed as housing; study the potential to repurpose some office space as housing; provide
regulatory tools to discourage vacant land and vacant buildings, including the potential for financial
penalties, thereby encouraging development and redevelopment; and evaluate the possibility of
allowing residential uses in industrial areas.

In 2025, the City engaged a consultant to study the impacts of the Inclusionary Zoning ordinance on
development of affordable housing units within Portland. The study is expected to be completed in
Spring 2026.

Also in 2025, the City Council approved a Resolution (Resolve 7-24/25) on March 17, 2025 calling for the
establishment of a task force on social housing. The task force is expected to conduct a comprehensive
study and develop a strategic framework of a government-led social housing program. This initiative
reflects the City Council’s commitment to ensuring all Portlanders have access to safe, stable, and
permanently affordable housing. The primary charge of the Task Force is to study and propose a
framework for a municipal social housing program that prioritizes permanent affordability,
environmental sustainability and inclusivity. The task force includes a range of stakeholders, including
affordable housing developers, market developers, Portland residents with relevant knowledge or skills
(e.g. housing advocates, urban planners, financial and legal experts), City Councilors, a representative
from Portland Housing Authority, and community members from underserved populations with lived
experience navigating the challenging housing environment in Portland. The task force is expected to
present its recommendations to the City Council in early Fall 2026.

Discussion

The City of Portland is committed to removing barriers to affordable housing.




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AP-85 Other Actions - 91.420, 91.220(k)
Introduction

The City of Portland consistently strives to identify areas of opportunity for improving quality of life for
all of its residents including increased stability, housing options, and economic opportunities for its most
vulnerable populations.

Actions planned to address obstacles to meeting underserved needs

In the City of Portland, the vast majority of CDBG, HOME, and ESG allocations go to addressing
underserved needs of the City. The proposed CDBG projects will be meeting underserved needs such as
food assistance, shelter, safety, and support for those with mental and physical illnesses and substance
use disorders, and homeless prevention and housing services. The HOME grant funds help persons gain
or maintain housing through the Tenant Based Rental Assistance Program and build affordable housing
for low-income families who cannot afford housing otherwise. Additionally, the Emergency Solutions
Grant meets the needs of individuals and families by gaining or maintaining housing throughout their
homeless prevention or rapid rehousing initiatives, along with maintaining shelter costs for the city’s
most vulnerable populations.

Actions planned to foster and maintain affordable housing

The affordable housing provisions of LD 2003 require municipalities to extend density bonuses to
qualifying affordable housing projects when those projects are located in areas in which multi-family
dwellings are allowed and within a designated growth area. The City of Portland already has a structure
for density bonuses for affordable housing in many zones, and the code includes other provisions as
contemplated by the state. However, some amendments to Articles 18 and 19 of the land use code
were necessary to bring the city into full compliance with these components of the law.

The definition of “affordable housing” was changed to incorporate language that enumerates the
definition of “other housing expenses” to include “utilities such as electric, heat, water, sewer, and/or
trash that the household pays separately from rent”. Density bonus language in the Land Use Code was
amended such that 2.5x density bonus is triggered when over 50% of units within a project quality as
affordable. Density bonus have been extended to areas “where multi-family is allowed as a permitted
or conditional use”, and long-term affordability has been defined as deed-restricted to remain
affordable for 30 years or the longest term permitted under federal, state, and local laws whichever is
longer.

Multiplex, a multi-family-like use currently permitted in the R-4 and R-5 zones, has also been struck from
the code. This use, which requires greater minimum lot sizes, densities, and lot widths than otherwise
required for residential uses in these zones, and in some cases is subject to unit maximums which bear
little relationship to lot size or density, has not been widely constructed in the city. In order to

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make dimensional provisions consistent with state law and to simplify implementation, references to
multiplex have been eliminated.

Other actions undertaken by the City of Portland include the assessment of fair housing processes in
order to identify barriers to fair housing for inclusions in the 2022-2026 Consolidated Plan. The
recommendation to address barriers to equalizing access to opportunity, include; advocate for
improvements to the county's public transportation system to more effectively connect low income
workers with jobs both within Portland and in the broader region; focus on accommodating the needs of
persons with disabilities and pairing transportation investments with housing affordability
opportunities; and advocate for additional funding in schools that have disproportionate shares of
economically disadvantaged students. The recommendation to increase the supply of affordable
housing include; invest public funds in affordable housing through gap financing; require affordability
contributions of market rate developers through inclusionary zoning; incentivize development of mixed-
income housing through density bonuses and fee waivers. And the recommendation to address gaps in
homeownership attainment is; explore programs funded by foundations that offer greater down
payment assistance to residents who historically faced discrimination and restricted access to
homeownership.

Actions planned to reduce lead-based paint hazards

The City of Portland has been committed to eliminating lead poisoning in children since 1995 when it
received its first HUD Lead Safe Housing Grant. Mitigating lead-based paint hazards and creating
healthier homes remains a critical focus of the City of Portland's Lead Safe Housing Program. Over the
years, more than 560 units have been made lead-safe in Cumberland County. This program has
successfully addressed lead hazards prevalent in Portland’s older housing stock, bridging the critical gap
between health and housing.

The HUD Lead Safe Housing Program is designed to benefit low and moderate-income families. Owner-
occupied applicants in the City of Portland must prove their income is less than 80% of the median area
income and have a child under six years of age residing in the unit. In multi-unit, non-owner-occupied
buildings, 50% of the units must qualify at 50% of the area median income. Projects outside the City of
Portland need to meet HUD income eligibility limits established for Cumberland County. The program
works directly with the Maine CDC, prioritizing households where there is an active abatement order or
where young children reside with elevated blood levels.

In 2026, the City continues the HUD Funded Lead Abatement Program, making an additional 28 units
lead-safe and healthier with HUD’s Healthy Homes Funding. The team will continue its successful work
with the $3.4 million awarded in 2025 to further the critical work of protecting Cumberland County’s
most vulnerable families from lead hazards. The grant includes $748,000 in Healthy Homes funding,
which helps to address code violations and health and safety hazards along with lead abatement. Project
management works directly with Code Enforcement and homeowners to document the elimination of

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violations while improving residents' health, safety, and welfare.




Actions planned to reduce the number of poverty-level families

The City of Portland allocates a significant percentage of its Community Development Block Grant to
social service programs and housing activities designed not only to improve the lives of families and
individuals in poverty, but also to facilitate their transition out of poverty. Below are just some of the
most critical programs and services that the City plans to support with the CDBG, HOME and ESG funds:

Shelter and services for survivors of domestic violence

Homeless outreach and engagement programs to assist individuals, including youth, in crisis to access
necessary services.

Case management and community integration services for recently homelessness individuals and those
at risk of homelessness

Creation of stable affordable housing units

Tenant based rental assistance to help families to be rapidly rehoused or maintain their current housing,
to help build stability.

Homeless prevention services to individuals facing homelessness.

Rapid rehousing

Helping families move out of poverty as opposed to simply serving those in poverty is an important part
of the City's Housing and Community Development Program. Total funds available to the City are
insufficient to meet the needs of its citizens in poverty; however, targeting funds to activities which
support self-sufficiency can make a significant difference in the lives of many people. The City plans to
continue to look at requests for funding and existing programs to see how CDBG, ESG and HOME funds
can assist individuals and families in moving beyond poverty.




Actions planned to develop institutional structure

The City will continue to carry out its Housing and Community Development Plan in partnership with the
other management and delivery entities for housing and community development activities. These
organizations include various City Departments, the Portland Housing Authority, and an integrated

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network of non-profit housing and social service providers.

The City of Portland Housing and Community Development (HCD) Division is responsible for overseeing
the budget and distribution of the City's CDBG, HOME and ESG entitlement funds and development of
the Five-Year Consolidated Plan and Annual Action Plan and Consolidated Annual Performance
Evaluation Report. Additionally, the HCD Division administers the City's new construction programs and
monitors all outstanding loans associated with the former HomePort program. Since the fall of 2019, the
HCD Division has staffed a Compliance Officer position, ensuring that all programs comply with local and
federal regulations.

City of Portland Social Services Division administers the General Assistance Program, ESG funds, the
City's emergency shelters (for single adults and families), transitional housing facilities, housing location
services, Family Services Program, job readiness training and employment services and several other
support activities in coordination with non-profit housing and social service agencies. Additionally, the
Social Services Division administers the HOME funded Tenant Based Rental Assistance Program.

Non-Profit Housing and Social Service Agencies play a large role in directly providing housing and
economic development services to low income, homeless, and special needs populations throughout
Portland.

Working collaboratively, these entities implement the City's Housing and Community Development Plan.
The system's strengths include the collaborative manner in which these diverse groups work together to
maximize available resources. Portland is a large enough city to have many institutional resources, yet
small enough to be able to effectively communicate and collaborate. Currently there are no gaps in
types of housing and services, but there is a lack of adequate amounts of both due to insufficient
resources. The City and its partners will continue to seek additional resources to improve the system's
ability to meet community needs.

Actions planned to enhance coordination between public and private housing and social
service agencies

The City of Portland requires proof of organizational collaboration in the form of a memorandum of
agreements, letter of support, or demonstrated outreach for all applications. In the CDBG scoring
process, organizations and entities who demonstrate collaboration with other organizations and entities
receive higher allotted points.

The City and the Portland Housing Authority have a long history of cooperation in several areas including
community policing, development of affordable housing, recreational activities for at-risk youth, the
Family Self-Sufficiency Program, Family Investment Center and applications to HUD for Section 8
certificates and vouchers for families, homeless and disabled persons. City staff and PHA staff



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communicate regularly and provide each other data for Annual Plans and reports.

City staff from the Health and Human Services Department and Housing and Community Development
Division coordinates with other members of the Emergency Shelter Assessment and Response Team
(ESART) and the United Way of Greater Portland to monitor shelter bed usage for single adults,
adolescents and families. ESART members include shelter providers, supported housing providers,
mental health service providers, substance abuse service providers, health service providers and general
services including day shelter providers for the homeless population. ESART also produces monthly and
quarterly statistics on shelter usage and provides a forum to discuss new programs, resource availability,
emerging trends and to resolve problems within the continuum that may arise from time to time. The
City's Community Development Program Manager attends ESART. Additionally, HCD staff participates in
the Maine Affordable Housing Coalition (MAHC). In the City of Portland, 33% of CDBG funds support
social service agency programs. City staff meets with the agencies throughout the year to provide
technical assistance and ensure they are meeting HUD guidelines and regulations. Staff also assists in
monitoring their progress and makes recommendations for more efficient services.

Discussion

The City of Portland is committed to continuing its robust collaboration with nonprofit social service
agencies, developers, and community organizations to improve the lives of residents of Portland,
especially those who are low-income.




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 Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4)
Introduction


 Community Development Block Grant Program (CDBG)
 Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.


 1. The total amount of program income that will have been received before the start of the next
 program year and that has not yet been reprogrammed 0
 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to
 address the priority needs and specific objectives identified in the grantee's strategic plan. 0
 3. The amount of surplus funds from urban renewal settlements 0
 4. The amount of any grant funds returned to the line of credit for which the planned use has not
 been included in a prior statement or plan 0
 5. The amount of income from float-funded activities 0
 Total Program Income: 0

 Other CDBG Requirements

 1. The amount of urgent need activities 0

 2. The estimated percentage of CDBG funds that will be used for activities that
 benefit persons of low and moderate income.Overall Benefit - A consecutive period
 of one, two or three years may be used to determine that a minimum overall
 benefit of 70% of CDBG funds is used to benefit persons of low and moderate
 income. Specify the years covered that include this Annual Action Plan. 91.00%




 HOME Investment Partnership Program (HOME)
 Reference 24 CFR 91.220(l)(2)
1. A description of other forms of investment being used beyond those identified in Section 92.205 is
 as follows:

 Not applicable



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2. A description of the guidelines that will be used for resale or recapture of HOME funds when used
 for homebuyer activities as required in 92.254, is as follows:

 Homebuyer activities of downpayment or closing cost assistance are not part of the 2026-2027
 planned activities.


3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired
 with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

 Acquisition of units with HOME funds are not part of the 2026-2027 plan.


4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is
 rehabilitated with HOME funds along with a description of the refinancing guidelines required that
 will be used under 24 CFR 92.206(b), are as follows:

 HOME funds will not be used to refinance existing debt.


5. If applicable to a planned HOME TBRA activity, a description of the preference for persons with
 special needs or disabilities. (See 24 CFR 92.209(c)(2)(i) and CFR 91.220(l)(2)(vii)).

 The City of Portland does not currently have preferences for specific categories of individuals with
 disabilities.


6. If applicable to a planned HOME TBRA activity, a description of how the preference for a specific
 category of individuals with disabilities (e.g. persons with HIV/AIDS or chronic mental illness) will
 narrow the gap in benefits and the preference is needed to narrow the gap in benefits and services
 received by such persons. (See 24 CFR 92.209(c)(2)(ii) and 91.220(l)(2)(vii)).

 Tenant-Based Rental Assistance is directed toward individuals who are homeless or at-risk of being
 homeless.


7. If applicable, a description of any preference or limitation for rental housing projects. (See 24 CFR
 92.253(d)(3) and CFR 91.220(l)(2)(vii)). Note: Preferences cannot be administered in a manner that
 limits the opportunities of persons on any basis prohibited by the laws listed under 24 CFR 5.105(a).

 The City of Portland does not have preferences for rental projects. The City does have a local
 requirement that 10% of total units in a development are set aside for individuals in Portland
 homeless shelters; however, this does not preclude others from accessing those units.



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 Emergency Solutions Grant (ESG)


1. Include written standards for providing ESG assistance (may include as attachment)

 Please see attachment.

2. If the Continuum of Care has established centralized or coordinated assessment system that
 meets HUD requirements, describe that centralized or coordinated assessment system.

 The state-wide Continuum of Care monitors the Homeless Management Information System, where
 individuals and families are entered at first contact. Additionally, the Maine COC has created a
 Coordinated Entry System (CES). CES facilitates access for all resources designated for homeless
 individuals and families, ensuring they are known by name, provided assistance based on their
 unique needs, and matched to the most appropriate service or strategy. Together, HMIS and CES
 ensure coordination while avoiding duplication of services and client data.

3. Identify the process for making sub-awards and describe how the ESG allocation available to
 private nonprofit organizations (including community and faith-based organizations).

 The Emergency Shelter Assessment and Response Team (ESART) is actively involved in the ESG
 program, including the development of performance standards and operating procedures as well as
 evaluation of funding expenditures. The City of Portland utilizes ESG funding for the Family Shelter
 and the Homeless Services Center and for homeless prevention and rapid rehousing programs. It is
 not currently the practice of the City of Portland to provide subawards from ESG funds; however,
 any ESG subawards would be made through the same awarding process as CDBG.

4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR
 576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with
 homeless or formerly homeless individuals in considering policies and funding decisions
 regarding facilities and services funded under ESG.

 The Emergency Shelter Assessment and Response Team (ESART) is actively involved in the ESG
 program, including the development of performance standards and operating procedures as well as
 evaluation of funding expenditures. The City of Portland utilizes ESG funding for the Family Shelter
 and the Homeless Services Center and for homeless prevention and rapid rehousing programs. It is
 not currently the practice of the City of Portland to provide subawards from ESG funds; however,
 any ESG subawards would be made through the same awarding process as CDBG.

5. Describe performance standards for evaluating ESG.

 The Emergency Shelter Assessment and Response Team (ESART) is actively involved in the ESG
 program, including the development of performance standards and operating procedures as well as
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 evaluation of funding expenditures. The City of Portland utilizes ESG funding for the Family Shelter
 and the Homeless Services Center and for homeless prevention and rapid rehousing programs. It is
 not currently the practice of the City of Portland to provide subawards from ESG funds; however,
 any ESG subawards would be made through the same awarding process as CDBG.




The City of Portland will continue to ensure that all federal grants meet the specific program
requirements, including Community Development Block Grant, HOME, and Emergency Solutions Grant
from the U.S. Department of Housing and Urban Development.




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City of Portland | Housing and Economic Development Department
Housing and Community Development Division
Mary P. Davis, Division Director

To: Councilor Ali, Chair
 Members of the Housing and Economic Development
 Committee


MEETING DATE: March 17, 2026

AGENDA ITEM
Review and Recommendation to the City Council Approval to Continue to Participate in the
Cumberland County HOME Consortium

PURPOSE
Staff is seeking a recommendation from the Housing and Economic Development Committee
concerning the renewal of the Cumberland County HOME Consortium (“Consortium”) and the
City’s continued participation in the Consortium for the period of July 1, 2027 through June 30,
2030.

COMMITTEE WORK PLAN/CITY COUNCIL GOAL ALIGNMENT
Accelerate Housing Production and Strengthen Affordability Protections – Address Portland’s
housing challenges by encouraging the development of more homes and protecting affordability,
so current and future residents can live and thrive in our community.

BACKGROUND/ANALYSIS
The Consortium will soon be entering the last year of its sixth three-year consortium contract
period. The current Consortium agreement is due to expire on June 30, 2027 (Federal Fiscal
Year 2026). The consortium has been a successful collaboration in support of affordable
housing throughout Cumberland County.

During the Federal Fiscal Year prior to the end of each consortium contract period (in this case
Federal Fiscal Year 2025), each member of the Cumberland County HOME Consortium must
determine whether they will continue to participate for another successive three-year period.
The members of the Consortium include the City of Portland, Town of Brunswick and
Cumberland County. The Consortium must notify HUD of the member’s decision whether or not
to renew the Consortium by June 30, 2026.

The 2012-2015 Mutual Cooperation Agreement included an automatic renewal clause (Section
7 C. – Term of Agreement and Renewal). As there are no proposed amendments or changes to
the Agreement, a new Mutual Cooperation Agreement will not be needed.

FISCAL IMPACT
In FY 2025-2026, the Cumberland County HOME Consortium received $800,654 in HOME
program funds from the U.S. Department of Housing and Urban Development. Based on the
funding formula established in the Mutual Cooperation Agreement between the City of Portland


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and other Consortium members, the city receives 10% of the grant funds for administrative
costs (which is the maximum set-aside amount for administrative expenses) and 57% of the
remaining funds for project programming. The remaining funds are allocated to the Town of
Brunswick and Cumberland County who make allocation recommendations through the County
Municipal Oversight Committee. In return for the receipt of the 10% administrative set-aside,
the City acts as the lead entity for the Consortium and provides all administrative tasks required
to implement both the City’s and County’s program allocations.

When the Consortium was formed in 2009, it included a “hold harmless” clause to ensure that
the City, as an existing HOME grantee, would continue to receive funding equal to its allocation
prior to the formation of the consortium. The “hold harmless” formula was based on a
comparison ratio to the HOME funding for the Lewiston/Auburn (L/A) Consortium. The formula
identified Portland’s “hold harmless” amount at 118% of the HOME allocation for the L/A
Consortium. The Cumberland County HOME Agreement did allow for adjustments to be made
if the current level of funding to the L/A HOME Consortium varied from historic levels. Over the
years the L/A allocation has decreased which has resulted in the Portland “hold harmless”
amount to decrease. As a result, by agreement with the other members of the CCHC, the
annual allocation is divided with 57% of the allocation, after the administrative set-aside, to the
City and 43% of the allocation to the County.


CONCLUSIONS
The Home Investments Partnerships Program (HOME) was established by Congress in 1992.
Since 1992, the City of Portland and the Cumberland County HOME Consortium have received
over $27.7 million dollars in HOME funding. In 2009 the City became the lead entity in the
Cumberland County HOME Consortium (CCHC). The Consortium is a partnership of the
communities in Cumberland County that administers HOME Program funds in Cumberland
County. The creation of the consortium expanded the financial resources for affordable housing
activities in the region. The City retains independent operation of its HOME program. Because
the City serves as the “Lead Entity” and City staff administers the County portion of the funding,
all administrative funds are retained by the City. The County’s Municipal Oversight Committee
controls the allocation of the County’s portion of the HOME funds.

PRIOR COMMITTEE REVIEW: N/A in 2026
PREPARED BY
Mary Davis, Division Director
Housing and Community Development Division

ATTACHMENTS
Consortium Agreement
Notice of Right Not to Renew




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 CUMBERLAND COUNTY HOME CONSORTIUM

 MUTUAL COOPERATION AGREEMENT
 TO FORM A CONSORTIUM UNDER THE
 HOME INVESTMENT PARTNERSHIPS PROGRAM


 1
 THIS MUTUAL COOPERATION AGREEMENT made this ,2 7 f"\ day of _ _
~ , 2011, by and between Cumberland County (COUNTY), the City of PORTLAND
(PORTLAND)and the Town of BRUNSWICK (BRUNSWICK). Cumberland COUNTY is
acting as an Urban COUNTY representing the 25 member municipalities of the existing
Community Development Entitlement Jurisdiction. The Consortium will be known as the
CUMBERLAND COUNTY HOME CONSORTIUM (CCHC).

 WHEREAS, the Congress of the United States of America has enacted the Cranston-
Gonzalez National Affordable Housing Act, HOME Investment Partnerships Program; and

 WH EREAS, the U.S. Department of Housing and Urban Development
(hereinafter, "HUD") has promulgated regulations, notices, and requirements as now or
hereafter in effect, allowing units of general local government to enter into mutual
cooperation agreements to form a consortium or continue an existing consortium for the
purpose of obtaining funding as a participating jurisdiction under the HOME Investment
Partnerships Program (hereinafter, "HOME Program"), and

 WHEREAS, the signatory units of general local government intend hereby to
establish a consortium to cooperate in undertaking or assisting in pursuing housing
assistance activities through the HOME Investment Partnerships Program, as it may be
amended, and

 WHEREAS, COUNTY, PORTLAND, and BRUNSWICK agree that it is desirable
and in the interests of their citizens to secure approval from U.S. Department of
Housing and Urban Development (HUD) as a consortium under the federal HOME
Program authorized under the HOME Investment Partnership Act, Title II of the
Cranston-Gonzalez National Affordable Housing Act of 1990, as amended;

 WHEREAS, the signatories to this agreement agree to comply with all
requirements of HUD regulations and requirements as now or hereafter in effect for
eligibility to participate to the maximum extent possible in the HOME Program to create
or improve affordable housing for their low and moderate income residents.

 NOW THEREFORE, in consideration of the mutual promises conta ined herein,
the COUNTY, PORTLAND, and BRUNSWICK agree as follows:




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SECTION 1 - DEFINITIONS

The definitions contained in 24 CFR Part 92, Subpart A, paragraph 92.2 are
incorporated herein by reference and made a part hereof, and the terms defined in this
section have the following meanings given them:

1. "Act" means Title II of the Cranston-Gonzalez National Affordable Housing Act,
 as amended (42 U.S.C. 12701 et. seq.).

2. "Consolidated Plan" means the Consolidated Plan for Housing and Community
 Development Programs prepared and adopted by the COUNTY, PORTLAND,
 and BRUNSWICK, as amended from time to time. The Plan describes the
 needs, resources, priorities and proposed activities to be undertaken with respect
 to HUD Programs, including the HOME Program.

3. "Federal HOME Program" means a procedure established for the use of funds
 made available from HUD through the Act to carry out multi-year housing
 strategies through assistance to first-time homebuyers and existing homeowners,
 property acquisition, rehabilitation and new construction of housing, site
 improvements, tenant-based rental assistance, demolition, relocation expenses
 and other reasonable and necessary expenses related to the development of
 affordable housing.

4. "Regulations" means 24 CFR Part 92 HOME Investment Partnerships Program
 Implementing Regulations as issued by HUD.

5. "Federal HUD Consortium" means a consortium of units of general local
 governments bound by the terms of a HOME Investment Partnership Act
 Consortium Agreement participating in the Federal HOME Program and receiving
 funds as authorized in the Federal Program Regulations.

6. "Federal Program Requirements" means documents issued by the U.S.
 Department of Housing and Urban Development describing the regulations and
 requirements of the HOME Program

7. "Member" means a unit of local government that is a signatory to th is Agreement
 and therefore a member of the Consortium for the purpose of carrying out eligible
 activities under HUD regulations and requirements as now or hereafter in effect.

8. "Lead Entity" means a unit of local government designated hereafter as the one
 member to act in a representative capacity for all members for the purposes of
 this Agreement, as defined in HUD regulations and requirements as now or
 hereafter in effect.

9. "Subrecipient" is a public agency or non-profit selected by the member to
 administer all or a portion of the member's HOME Program.


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 10. "Consolidated Strategy and Plan" means a Consolidated Plan, as defined in
 HOME Program Regulation 92.2 and required by HUD regulations and
 requirements as now or hereafter in effect.

 11. "CHDO" means a Community Housing Development Organization, as defined in HUD
 regulations and requirements as now or hereafter in effect.

12. "HUD Regulations and Requirements" means those HUD regulations and
 requirements which are applicable to the HOME Investment Partnerships Program.

13. "Commitment" means the member has executed a legally binding agreement
 with a recipient or a subrecipient to use a specific amount of HOME funds to
 produce affordable housing or provide tenant-based rental assistance; or has
 executed a written agreement reserving a specific amount of funds to a
 community housing development organization; or has met the requirements in the
 regulations to commit to a specific local project.

14. "Program Income" means gross income received by the member or
 subrecipient directly generated from the use of HOME funds or matching
 contributions. When program income is generated by housing that is only
 partially assisted with HOME funds or matching funds, the income shall be
 prorated to reflect the percentage of HOME funds used.

15. "Hold Harmless" means the total amount of annual HOME funds PORTLAND
 would be expected to receive if the CCHC were not in place. In FFY '08 that
 amount was $654,808. For calculation of that amount refer to Appendix A.

16. "Set-aside" means the portion of the annual CCHC allocation that will be
 allocated to PORTLAND in addition to the hold harmless amount, and in exchange
 for PORTLAND's consent to participate and assume the responsibilities of the Lead
 Entity in the CCHC. For calculation of that amount refer to Section 5 B.

SECTION 2 - AGREEMENT

A. The term of this Agreement begins with the effective date of July 1, 2012 and
 ends June 30, 2015. The COUNTY, PORTLAND, and BRUNSWICK agree that
 the terms of this Agreement cover the period necessary to carry out all activities
 that will be funded from funds awarded during three federal fiscal years (2012,
 2013, 2014) and that all members of CCHC will remain in the CCHC for the entire
 period. This Agreement remains in effect until the HOME funds from each of the
 Federal fiscal years of the qualification period are closed out pursuant to 24 CFR
 92.507.

 B. The City of PORTLAND, as a long established HOME Program Jurisdiction, will
 continue to independently operate its own HOME program. Decisions concerning
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 the allocation of funds, program design and project selection will not be altered by
 PORTLAND'S participation in the CCHC.

 C. The Cumberland County Community Development Municipal Oversight
 Committee (MOC) will provide policy oversight for planning, operations, project
 selection and evaluation for the CCHC excepting activities conducted by the City
 of PORTLAND.

D. The MOC will include members of the Cumberland County Entitlement Jurisdiction
 expanded to include BRUNSWICK for HOME Program activities. The MOC will
 review the proposed HOME program design each year and the CCHC program
 application to HUD. Each year's program design shall be subject to the approval
 of the Cumberland County Commissioners, and the elected boards of PORTLAND
 and BRUNSWICK. The proposed HOME program design will define a strategy in
 sufficient detail to accommodate the collective and individual needs and priorities
 of the COUNTY and BRUNSWICK.

 The MOC will review the Consolidated Plan Update each year and approve any
 amendments needed. Proposed changes and amendments will be presented to
 consortium member's elected boards for approval and submission to HUD.

 All consortium members must approve the HOME program design and any
 Consolidated Plan amendments prior to their submission to HUD.

F. The COUNTY, PORTLAND, and BRUNSWICK mutually agree that the City of
 PORTLAND shall act as the Lead Entity in a representative capacity for all
 members of CCHC for the purposes of the Act and as further defined in the
 Federal Program Requirements. The City of PORTLAND, in its capacity as lead
 entity, is authorized to enter into an agreement with HUD. The City Manager of
 the City of PORTLAND, acting on behalf of CCHC, is authorized to submit an
 application for funding under the federal HOME Program, consistent with the
 approved HOME program design for each year.

G. The COUNTY, PORTLAND, and BRUNSWICK agree that the City of PORTLAND
 as Lead Entity shall assume overall responsibility for ensuring that the CCHC
 HOME program meets the requirements concerning the Consolidated Plan is
 accordance with HUD regulations in 24 CFR Parts 92 and 91 and the
 requirements of 24 CFR 92.350(a)(5); and further, ensuring that the CCHC HOME
 program is carried out in compliance with the requirements of the Act, the
 Regulations and Federal Program Requirements. The COUNTY and
 BRUNSWICK agree to assist PORTLAND in maintaining compliance with the Act,
 the Regulations and Federal Program Requirements for the full compliance period,
 extending to and continuing beyond the expiration of this Agreement.

H. If any new entities join CCHC, PORTLAND as Lead Entity agrees to notify HUD in
 writing and to provide a copy of the authorizing resolution from the new members'
 governing body and an amendment to this Agreement signed by the chief
 executive officer of the new member. PORTLAND, as Lead Entity, is authorized
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 to amend this Agreement on behalf of the entire consortium to add new members
 to the CCHC.

I. The CCHC HOME program will provide fair and ample opportunity for all members
 to access program funds, and members will be provided opportunity to comment
 on and approve the distribution of all funding made available through the MOC
 consistent with the adopted Consolidated Plan.

J. PORTLAND as Lead Entity will be provided additional administrative funds to
 cover the costs of administering the HOME Program for CCHC. PORTLAND shall
 establish the HOME Investment Trust Fund as specified in 24 CFR Part 92.500,
 and will participate in the Integrated Disbursement and Information System (IDIS)
 and other accounting and compliance procedures as required by HUD. The
 COUNTY and BRUNSWICK agree to provide all required IDIS data to PORTLAND
 in a timely manner.

K. Matching funds are required by HUD. CCHC members agree that the matching
 funds shall be provided as follows:

 • PORTLAND will provide matching funds for projects and activities within
 PORTLAND
 • COUNTY and BRUNSWICK will provide match collectively for region-wide
 activities
 • BRUNSWICK or individual COUNTY communities will provide match for
 projects within their individual communities
 • The match credit balance held by the City of PORTLAND is available to
 match all CCHC activities on a "last resort" basis.

L. HOME funds invested in affordable housing shall be repaid in compliance with
 Section 8 . of this Agreement if the housing does not meet the affordability
 requirements of Section 92.252 and Section 92.254 of the Regulations or if the
 housing ceases to qualify as affordable housing before the period of affordability
 expires.

M. This Agreement shall be executed by the Cumberland County Commissioners and
 officials of PORTLAND and BRUNSWICK pursuant to authority granted them by
 their governing bodies.

N. The COUNTY, PORTLAND, and BRUNWICK certify that they will adhere to all
 federal regulations pertaining to the disposition of real property, if any real property
 is acquired with funds authorized under the Federal HOME Program
 Requirements.

0. This Agreement shall be construed in accordance with and governed by federal
 law and by the laws of the State of Maine.



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P. This Agreement shall be amended only by mutual agreement of all parties in
 writing.


Q. The CCHC is bound by the terms of this Agreement for the purpose of
 participating in the Federal HOME Program and agree to cooperate to undertake
 or to assist in undertaking housing assistance activities for the Federal HOME
 Program, and agree to receive funds as authorized in the Federal Program
 Regulations.

R. The COUNTY, PORTLAND, and BRUNSWICK agree to cooperate in the
 implementation of the HOME Program and to cooperate in the preparation of the
 Consolidated Plan in accordance with HUD regulations in 24 CFR Parts 92 and
 91, respectively, and the requirements of 24 CFR 92.350 (a)(5). The COUNTY
 and BRUNSWICK shall execute and submit the required certifications, and shall
 prepare and submit its plan for monitoring compliance with the Consolidated Plan.

S. In accordance with the Act and the Regulations, each member of the CCHC
 certifies that it will direct its activities to the alleviation of housing problems within
 Cumberland County, that it will affirmatively market HOME-assisted housing as
 defined in Section 92.351 of the Regulations and will affirmatively further fair
 housing in accordance with applicable federal and State laws.


SECTION 3 - DESIGNATION OF LEAD ENTITY; POWERS AND DUTIES OF LEAD
ENTITY

A. The City of PORTLAND, acting through its Director of the Planning and Urban
 Development Department, or his/her designee, hereinafter Consortium
 Administrator, will be designated as and agrees to assume overall responsibility as
 the Lead Entity for this consortium for the purposes of the HOME Program, in
 compliance with HUD HOME Program statutes, regulations, and instructions,
 now or hereafter in effect, for the duration of this Agreement.

B. The Lead Entity shall have access to all Member records related to the use of HOME
 program funds for the purpose of ensuring compliance with HUD regulations .

C. The Lead Entity shall establish and maintain the local HOME Investment Trust Fund
 required by HUD regulations and requirements as now or hereafter in effect.

D. The Lead Entity shall establish, with the prior consent of the Member units, such
 administrative procedures as may be necessary to facilitate the application for and
 distribution of HOME program funds.

E. The Lead Entity will provide technical assistance to the Members upon request.
 Said assistance shall not relieve each Member from compliance with all relevant
 HOME regulations, nor unduly burden the Lead Entity.
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SECTION 4 - DUTIES OF MEMBER UNITS OF LOCAL GOVERNMENT


A. Each Member agrees to cooperate in undertaking or assisting in the pursuit of
 housing assistance activities for the HOME Investment Partnerships Program.

B. The Consortium collectively acting through its Lead Entity and each of its
 Members, acting through an individual designated by each Member's chief
 executive officer, agrees to carry out eligible activities in accordance with the
 requirements of HUD regulations and requirements as now or hereafter in effect.

C. Each Member shall be responsible for obtaining the necessary local approvals for
 acceptance and allocation of HOME program funds.

D. Each Member shall be responsible for submitting to the Lead Entity all information
 necessary for participation in the consortium as defined in HUD regulations,
 requirements, and schedules as now or hereafter in effect. This includes, but is
 not limited to, information necessary for the Consolidated Strategy and Plan,
 Annual Action Plan, description of the use of HOME funds, the HOME Program
 Description including tasks to be performed, a schedule for completing the tasks,
 budget, and certifications, written agreements executed with subrecipients, and
 performance reports.

E. Project Management

 (1) Each Member, in conjunction with CCHC Program staff, shall be responsible for
 project management and shall perform all procedures and tasks necessary to
 develop, design, implement and monitor each specific project and shall fully
 comply with uniform administrative requirements as stated in HOME Program
 regulation 92.505. The Member, with assistance from CCHC Program staff,
 shall describe how each proposed project and site satisfy all applicable HOME
 Program regulations and the requirements of this Agreement and shall record
 these determinations in each project/site file together with an official approval
 memorandum signed by Member's responsible HOME Program staff.

 (2) Prior to implementation of projects, each Member shall enter into a HOME
 Project Funding Agreement with the Consortium for one or more projects.
 Existing HOME Project Funding Agreements predating this Mutual Cooperation
 Agreements may be extended as needed subject to mutual agreement of the
 Member and Consortium. A Member may also designate another duly qualified
 entity acceptable to the Consortium to enter into funding agreements with the
 Consortium and execute projects on behalf of said Member.




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SECTION 5 - FUNDING

A. The Lead Entity shall be entitled to 100% of the cap allowance (10%) of HOME
 Program funds available for administration of the Consortium. Specific
 administrative duties and procedures will be more fully defined in a "CCHC
 Program Administration Guidelines" document approved by all Members.

B. After the administrative fee as defined in Section 5. A., and the Lead Entity's hold
 harmless amount, the Lead Entity shall receive an annual allocation set-aside of
 Consortium funds in the amount of 10% of the balance of the annual allocation
 for eligible housing activities. COUNTY and BRUNSWICK will then share in the
 final balance of HOME Program funds allocated to the Consortium each year. At
 the election of the members, PORTLAND may receive funds for eligible and
 approved activities above its standard hold harmless and set-aside allocations. A
 Member may voluntarily relinquish a portion or all of its approved HOME
 allocation, in writing, to another Member of the Consortium. See Appendix A for
 calculation of Portland's hold harmless funds.

C. HOME funds will be deposited into and disbursed from the Consortium HOME
 Investment Trust account established by the Lead Entity consistent with HOME
 Program regulation 92.500 the HOME Investment Trust Fund and 92.502 Program
 disbursement and information system. All loan repayments, interest, or other
 returns on investments shall be deposited into this account each month.

D. Reservation of HOME Funds

 (1) Project Set-Up in IDIS. Each Member may request that the Lead Entity "set
 up" in the federal Integrated Disbursement and Information System (!DIS)
 or any successor system, i.e. establish an activity and reserve funds for
 each particular site or eligible activity, after meeting all the requirements
 of the Mutual Cooperation Agreement, the applicable HOME Project
 Funding Agreement, and all other related preliminary agreements.

 (2) Each Member, with assistance from CCHC Program staff shall forward a
 Set-Up Request in writing to the Lead Entity, enclosing a HUD Project Set-
 Up Report together with the CCHC Project Compliance Checklist, completed
 through the project initiation stage. This shall include t he applicable
 information indicating whether acquisition/relocation procedures are
 triggered, whether any acquisition/relocation procedures have been
 initiated, and if so which procedures. If not previously submitted, the
 Member shall also transmit th e CCHC Environmental Clearance Form.
 However, the Lead Entity will not establish a site or activity in the IDIS

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 System if one or more of the following conditions occur: HUD Set-Up
 Report is incomplete; the data on the HUD Set-Up Report or other site data
 are inconsistent with HOME Program requirements; environmental
 clearance is not complete per Section 10, paragraph b. Environmental
 Review, or if the required acquisition/relocation procedures are incomplete
 or inadequate.

 (3) Each Member, in conjunction with CCHC Program staff shall request site Set-
 up consistent with the following:

 (a) For a closing involving a cash transaction, submit request at least seven days
 prior to closing and scheduled to coordinate with the Lead Entity's cash
 drawdown cycle.

 (b) For a closing that does not involve a cash transaction, submit request at least
 three business days prior to the closing.

E. Written Agreements

 (1) Prior to disbursing HOME Program funds each Member shall enter into a
 written agreement with the recipient including all provisions described in
 HOME Program regulation 92.504, or its successor.

 (2) The Member shall include in each such written agreement additional provisions
 as may be required by HUD and such reasonable requirements as may be
 requested by the Lead Entity consistent with HOME Program regulations and
 this Agreement.

F. Review of Project Funding Instruments Members shall transmit any proposed funding
 instruments and agreements to the Lead Entity for review consistent with the
 applicable Consortium administrative guidelines, as they may be amended from time
 to time. Once guidelines and funding instruments have been approved by the Lead
 Entity, the Member may execute such funding instruments without further review by
 the Lead Entity. Each Member must keep originals or certified copies of all case-
 specific funding instruments and related documents in project files.

G. Expenditures The Member shall meet the principles and standards of cost allowability
 stated in the current 0MB Circular A-87, "Cost Principles for State and Local
 Governments. 11

H. Reversion of Assets Upon expiration of this Agreement, each Member shall transfer to
 the Consortium HOME Investment Trust any HOME funds on hand at the time of
 expiration and accounts receivable attributable to the use of HOME funds per HOME
 Program regulations 92.503 and 92.504(c) and HUD Notice CPD 97-09. In the event
 the Consortium is dissolved, HOME funds and receivables shall remain in the custody
 of the Member, unless otherwise provided by HUD.

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SECTION 6 - SETASIDE FOR COMMUNITY HOUSING DEVELOPMENT
ORGANIZATIONS

The CCHC as a whole is responsible for reserving not less than 15 percent of its HOME
funds for investment only in housing to be developed, sponsored, or owned by
community housing development organizations (CHDOs), in accordance with the
Consortium's Program Administration Guidelines and HOME Program regulations 92.300 -
92.303, as they may be amended from time to time.


SECTION 7 - TERM OF AGREEMENT AND RENEWAL

A. This Agreement shall commence on July 1, 2012 and remain in effect during the
 period necessary to complete all activities funded by Federal Fiscal Year (FFY) 2012,
 2013, and 2014 HOME Program grants or until the Consortium's status as a
 participating jurisdiction in the HOME Program is revoked by HUD, whichever occurs
 first. Members of the Consortium agree to a program year of July 1 to June 30 for the
 purposes of HOME.

B. Nothing in this Agreement obligates a Member to become a signatory to a future
 agreement to continue the Consortium for HOME Program grants subsequent to
 FFY2014. Each Member shall notify the Lead Entity at least 60 days before the
 effective date of such future agreement if it intends not to become a signatory.
 Notwithstanding the foregoing, if the following FFY grant information is not available
 60 days before the effective date, a Member shall use best efforts to notify the Lead
 Entity as soon as possible after it receives the grant information.

C. This Agreement shall automatically renew for the Consortium's participation in
 successive qualification periods of three Federal fiscal years each. No later than the
 date specified by HUD's consortia designation notice or HOME Consortia web page,
 PORTLAND shall notify each Consortium Member in writing of its right to decide not
 to participate in the Consortium for the next qualification period and PORTLAND shall
 send a copy of each notification to the HUD Field Office. If a Consortium Member
 decides not to participate in the Consortium for the next qualification period, the
 Consortium Member shall notify PORTLAND, and PORTLAND shall notify the HUD
 Field Office, before the beginning of the new qualification period. Before the
 beginning of each new qualification period, PORTLAND shall submit to the HUD Field
 Office a statement of whether or not any amendments have been made to this
 Agreement, a copy of each amendment to this Agreement, and, if the Consortium's
 membership has changed, the state certification required under 24 C.F.R. §
 92.101(a)(2)(i). The Consortium shall adopt any amendments to this Agreement that
 are necessary to meet HUD requirements for consortium agreements in successive
 qualification periods. The automatic renewal of the agreement will be void if:


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 PORTLAND fails to notify a Consortium member or the HUD field office as required
 under this automatic renewal provision; a new Consortium member is added for the
 first year of a new qualification period; or PORTLAND fails to submit a copy of each
 amendment to this agreement as required under this automatic renewal provision.



SECTION 8 - REPAYMENT OF FUNDS AND PENALTIES

A. Repayment of HOME Funds to HUD

 (1) In the event that HUD requires the Lead Entity to repay HOME funds disbursed to
 the Consortium for failure to meet affordability requirements as set forth in
 applicable HUD regulations, or for any other reason, each Member shall reimburse
 the Lead Entity for the amount of funds required to be repaid on account of that
 Member's use of HOME funds. Consistent with the foregoing, the Lead Entity,
 when acting as a Member shall remain solely liable to HUD for repayment of
 HOME funds originally awarded to the Lead Entity, if required on account of the
 Lead Entity's use of such HOME funds .

 (2) In the event that HUD requires repayment of HOME funds by the Lead Entity
 which cannot be attributed to a single Member's use of such funds, each Member
 shall be liable to repay to the Lead Entity, a proportional percentage of such
 repayment amount equal to the Member's portion of the total Consortium HOME
 Program funding allocation, or such other sum as the Consortium Members agree
 to in writing.

B. Cancellation Each Member agrees to repay the Consortium HOME Investment Trust
 all HOME funds released to the Member attributable to a project in the event such
 project is cancelled for any reason. Such repayment shall be made within the time
 period specified by HUD or other reasonable time period agreed to by the Lead
 Entity.

C. Violations Each Member who continues to violate any HOME Program regulation,
 provision of this Agreement, or provision of a HOME Project Funding Agreement, after
 having an opportunity to cure, shall repay to the Consortium HOME Investment Trust
 Account any HOME funds disbursed directly to recipients or subrecipients, with
 respect to the site or sites where the violation has occurred, or such amount as HUD
 determines.

D. Penalties

 (1) Member. Each Member shall reimburse the Lead Entity the full amount of any
 penalties assessed against the Lead Entity by HUD as a result of that Member's
 use of HOME funds pursuant to this Agreement. Each Member shall reimburse
 the Lead Entity the Member's proportionate share of any penalties assessed by

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 HUD against the Lead Entity which penalties cannot be attributed to specific
 Members' use of HOME funds.

 (2) Lead Entity The Lead Entity shall reimburse the Consortium the full amount of any
 penalties assessed against the Consortium by HUD as a result of the Lead Entity's
 failure to comply with HUD regulations.

E. Restriction on Future Funds The Lead Entity may withhold and re~trict a Member's
 access to HOME funds if the Member fails to cure a violation, fails to repay HOME
 funds or fails to pay the penalties provided for above. Funds withheld in the amounts
 necessary to repay HOME funds or penalties should be charged against the Member's
 HOME funds in the following order:

 (1) First against the funds for the project or projects in which the violation occurred
 or which are the subject of dispute between the Lead Entity and Member;

 (2) Second against any other HOME funds allocated to the Member in the same fiscal
 year;

 (3) Finally against HOME funds allocated to such Member in future fiscal years.

 If HUD subsequently determines that no violation has occurred, the Lead Entity shall
 make the withheld funds available to the Member for HOME projects. Otherwise such
 funds are retained for the benefit of the Consortium or in the case of penalties to
 reimburse the Lead Entity or Consortium as the case may be.


SECTION 9 - OPPORTUNITY TO CURE OR DISPUTE VIOLATIONS, LEGAL
RECOURSE AND INDEMNIFICATION

A. Opportunity to Cure The Lead Entity shall provide a written notice to a Member of the
 violation of any provisions of this Agreement, a HOME Project Funding Agreement, or
 applicable HUD regulations. The notice shall set forth a description of the violation,
 the steps which must be taken to cure the violation and a reasonable time period
 established by mutual consent of the parties within which to effect the cure.
 However, if the parties are unable to agree to a deadline for full compliance, the Lead
 Entity shall establish said deadline. The Lead Entity may extend the time for cure if
 the Member proves its failure to cure was for circumstances beyond its control.

B. Disputing a Violation If the Member and Lead Entity disagree as to whether a
 violation has occurred, either may request HUD' determination of whether a violation
 exists. The Member disputing the Lead Entity's finding of a violation may expend the
 subject funds, subject to repayment, unless the Lead Entity chooses to withhold the
 funds.



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C. Legal Recourse In the event that any Member, including the Lead Entity acting in its
 representative capacity, fails to comply with this Agreement, a HOME Project Funding
 Agreement, or a HOME Program or other HUD regulation or finding or fails to
 cooperate with any other Member, the Lead Entity or the Consortium in complying
 with a HUD finding, the Lead Entity or any other Member may take any steps
 necessary to fulfill its obligations to HUD and under this Agreement, including but not
 limited to legal action.

D. Indemnification for Violations Each Member shall hold harmless and defend the Lead
 Entity, the Consortium and the other Members from and against all claims for
 repayment of HOME project funds attributable to such Member's failure to comply
 with applicable HUD regulations, this Agreement, or any HOME Project Funding
 Agreement, and from penalties, costs and attorneys' fees related to such failure.


SECTION 10 - FAIR HOUSING

A. Each Member agrees to affirmatively further fair housing in accordance with
 applicable Federal Law, Consolidated Strategy and Plan and with 24 CFR 570.904(c).

B. Affirmative Marketing Each Member shall adopt and implement an Affirmative
 Marketing Plan including affirmative marketing procedures for HOME assisted
 housing containing 5 or more housing units consistent with the requirements of
 HOME Program regulations 92.351. Each Member shall summarize these procedures
 in an affirmative marketing plan for each project. Documentation of action taken to
 carry out said site-specific plans shall also be placed in said files.

SECTION 11 - HOME/GENERAL PROVISIONS

A. Federal Regulations The provisions of 24 CFR Part 92, HOME Investment Partnerships
 Program, Final Rule, 24 CFR Part 92 dated September 16, 2003 (hereinafter "HOME
 Program regulations") and all future amendments and revisions to the same are
 hereby incorporated into and made a part of this Agreement. The Lead Entity and
 Members shall at all times comply with said HOME Program regulations, and shall
 comply with other related Federal and state statutes and regulations, Executive
 Orders, 0MB Circulars, and all future revisions and amendments to the same. The
 Members shall become thoroughly familiar with all of the foregoing requirements as
 applicable and shall ensure that all projects comply in all respects.

B. Environmental Review The release of funds for all HOME assisted projects and
 activities is subject to environmental review as set forth in HOME Program regulation
 92.352 and 24 CFR 58. Each Member shall prepare and provide to the Lead Entity all
 information necessary to obtain Release of Funds from HUD and documentation to
 establish specific site clearance consistent with Consortium procedures.

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C. Equal Opportunity Each Member shall comply with all applicable Federal and State
 laws governing discrimination and equal opportunity. In particular, each Member
 shall ensure compliance with HOME Program regulations 92.350 and the following
 statutes and executive orders pertaining to Equal Opportunity: Fair Housing Act;
 Executive Order 11063 (Equal Opportunity in Housing); Civil Rights Act of 1964, Title
 VI (Nondiscrimination in Federally Assisted Programs); Age Discrimination Act of
 1975; Rehabilitation Act of 1973, Section 504; Executive Order 11246 (Equal
 Employment Opportunity); Housing and Urban Development Act of 1968, Section 3;
 Executive Orders 11625 and 121432 (Minority Business Enterprise); Executive Order
 12138 (Women's Business Enterprise).

D. Labor Standards Each Member shall comply with and/or ensure compliance with all
 applicable state and federal labor laws, including but not limited to the Davis/Bacon
 Act, 40 U.S.C. 276a-5 et. seq., as applicable pursuant to HOME Program regulations
 92.354. In particular, each Member shall comply with and/or ensure compliance with
 all applicable federal laws and regulations pertaining to labor standards and HUD
 Handbook 1344.1 (Federal Labor Standards Compliance in Housing and Community
 Development Programs), and all future amendments and revisions thereto. Each
 Member shall require certification as to compliance with the provisions of this
 paragraph as required by HOME Program regulation 92.354.

E. Records Each Member shall maintain all applicable records for its project(s) consistent
 with HOME Program regulations 92.508 Record-keeping. In addition each Member
 shall make available copies of all such records as may be requested by the Lead
 Entity for administration of the Consortium.

F. Reports The Lead Entity shall, on behalf of the Consortium submit such reports
 (with full and complete copies to the Member) as may be required pursuant to HOME
 Program regulations 92.509 Performance Reports. Each Member shall cooperate with
 the Lead Entity in providing all data and information specific to each community and
 projects in such formats and time frame as required by HUD and the Lead Entity. In
 addition, each Member shall prepare and submit to the Lead Entity the project
 completion reports required by HOME Program regulation 92.502(d) Submission of
 project completion reports. This report shall be submitted to the Lead Entity within
 45 days of the final requisition for HOME funds together with a fully completed AL
 Consortium Project Compliance Checklist. Following review of the above for
 completeness, the Lead Entity shall transmit the Project Completion Report on behalf
 of the Consortium to HUD as required by 92.502(d).

G. Religious Organizations Each Member shall ensure that HOME funds are not
 disbursed to a primarily religious organization as prohibited by HOME Program
 regulations 92.257. In addition, each Member shall comply with the provisions of the
 above regulation with respect to assisting wholly secular organizations established by
 religious organizations which may be eligible to participate in HOME funded projects.

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 H. Conflict of Interest

 (1) In accordance with HOME Program regulation 92.356, the procurement of
 property and services by the Consortium, its Members and subrecipients is
 governed by the conflict of interest provisions stated in 24 CFR 85.36 and 24 CFR
 84.42. Each Member shall comply with all applicable federal and state conflict of
 interest rules and shall endeavor to ensure the compliance with the same by all
 subrecipients as defined in HOME Program regulations 92.2 or other persons
 designated to receive HOME funds pursuant to this Agreement. At a minimum,
 each Member shall make a copy of all applicable conflict of interest provisions
 available to all recipients of HOME Program funds.

 (2) The conflict of interest provisions of part (i) of this section shall apply to the
 following persons: any person who is an employee, agent, consultant, officer,
 elected or appointed official of the Lead Entity, or of the Members designated
 herein, or any state recipient, or subrecipient of HOME funds. None of the
 foregoing who exercise or have exercised any functions or responsibilities with
 respect to activities assisted with HOME funds or who are in position to participate
 in a decision-making process or gain inside information with regard to these
 activities, may obtain a financial interest or benefits from a HOME assisted
 activity, or have an interest in any contract, subcontract or agreement with
 respect thereto or the proceeds thereunder, either for themselves or those with
 whom they have family or business ties, during their tenure or for one year
 thereafter. Any exceptions to the conflict of interest provisions stated or cited
 herein must be approved by HUD in accordance with HOME Program regulation
 92.356(d). Each Member shall advise the Lead Entity in writing as to any such
 exceptions granted by HUD.

I. HOME Project Requirements Each Member shall perform and carry out the projects as
 described in the HOME Program Descriptions approved by HUD during the period
 covered by this Agreement and funded pursuant to Consortium-Member HOME
 Project Funding Agreements (Master Agreements and/or single project agreements),
 consistent with specific Project Descriptions and in compliance with the requirements
 of HOME Program regulations Subpart F, Project Requirements, as applicable,
 depending upon the type of project assisted. Each Member shall comply with
 requirements contained in Subparts E and F specifically in HOME Program regulations
 92.205 to 92.215 concerning eligible and prohibited activities, income targeting
 requirements in regulations 92.216 and 92.217, unit subsidy limits, and all other
 applicable requirements stated in regulations 92.250 through 92.258. Written
 agreements executed with a subrecipient or other entity shall contain provisions
 requiring compliance with the regulations cited herein.




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J. Ownership, Use, and Disposition of Property Each Member shall comply with the
 affordability provisions referenced in HOME Program regulations 92.252 - 92.256, as
 applicable, which include income targeting, use requirements, initial and subsequent
 sale restrictions. For rental projects assisted with HOME funds, each Member shall
 require that the affordability requirements of HOME Program regulation section
 92.252 be enforced by deed restriction or by restrictive covenants running with the
 land in accordance with HOME Program regulation 92.252(e). If a Member fails to
 comply with any of the requirements of this provision, the Member shall be required
 to repay HOME funds disbursed pursuant to this Agreement, consistent with HOME
 Program regulation 92.503(b). Each Member shall describe in the Project Descriptions
 the specific restrictions to be utilized for each project.

K. Post-Completion Requirements Upon completion of a project, each Member shall
 enforce all applicable short and long-term special requ irements. Such requirements
 include, but are not limited to: compliance with housing affordability requirements
 (see HOME Program regulations 92.252 - 92.255 and 92.504(c)), and compliance
 with the Housing Quality Standards (see regulation 92.251 and 92.504(c) & (d)).
 Each Member shall require owners of HOME assisted housing to comply with the
 requirements stated above and all applicable requirements for the duration of the
 applicable period of affordability and shall incorporate such time period into the
 duration of agreements executed with recipients of HOME funds. Prior to the
 anticipated completion date for each site, each Member shall prepare a plan for each
 post-completion enforcement responsibility by site and shall include such plans in
 each site file. Each Member shall notify the Lead Entity of compliance with this
 requ irement by completing the Post-completion Plan item on the Consortium Project
 Compliance Checklist for each site.

L. Other Federal Regulations and Provisions Each Member shall comply with Federal
 regulations incorporated in HOME Program regulation Subpart G, sections 92.300
 through 92.303, Subpart H, sections 92.350 through 92.357, and all other applicable
 HOME regulations as well as all project requirements per this Agreement, provided
 that a Member's responsibilities with respect to environmental review contained in
 Subpart H shall be as stated in SECTION 10 - HOME GENERAL PROVISIONS,
 paragraph b., Environmental Review above.

M. Lead-Based Paint Each Member shall remain solely responsible for ensuring that all
 projects at all times comply with applicable requirements of the Lead Based Paint
 Poisoning Prevention Act, 42 U.S.C. 4821, et, seq.; Lead-Based Paint Regulations 24
 CFR Part 35 and all future revisions and amendments to the same. Each Member
 shall also ensure that all projects comply with such Lead-Based Paint regulations as
 may be adopted pursuant to HOME Program regulation 92.355, and with the
 applicable requirements of the Maine Lead Paint Statute, and all future revisions and
 amendments to the same.




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N. Audit and Monitoring

 (1) General. Consortium and Member records shall be audited consistent with 24 CFR
 44 (0MB A-128; Government entities) and non-profit subrecipient records shall be
 audited consistent with 0MB A-133. Each Member shall be responsible for the
 cost of all audits performed on its records and operations pursuant to this section
 and may use designated HOME administrative funds. Other entities shall be
 responsible for the cost of their audits, respectively, and shall not use HOME funds
 for any portion of the cost of such audits unless expressly approved by a Member
 and included as an authorized cost in the Project Budget. Each Member and/or its
 subrecipient shall make available all such records and documents as requested by
 the Lead Entity, HUD, and/or the Comptroller General of the United States. Such
 parties may examine and make copies, excerpts or transcripts from such records
 and may audit all contracts, procurement records, invoices, materials, payrolls,
 personnel records, conditions of employment, and all documents relating to all
 matters covered by this Agreement.

 (2) HUD Performance Reviews and Monitoring HUD may conduct performance
 reviews and monitoring of the Consortium and of the Members as provided in
 HOME Program regulations 92.550 - 92.552. Each Member agrees to cooperate
 with HUD and the Lead Entity to undertake such remedial action as may be
 required pursuant to HOME Program regulation 92.551, Corrective and remedial
 actions.

 (3) Monitoring by the Lead Entity The Lead Entity shall perform periodic monitoring
 of projects on behalf of the Consortium. Such monitoring will include, but shall
 not be limited to, an annual review of the activities of owners of housing assisted
 with HOME funds, as applicable in accordance with HOME Program regulation
 92.504(d), and an annual review of the performance of each contractor and
 recipient of HOME Program funds. Each Member shall cooperate with the Lead
 Entity throughout these monitoring procedures and shall implement such
 corrective action as requested by the Lead Entity consistent with HOME Program
 regulations.

 (4) Monitoring by Member Each Member, in conjunction with CCHC Program staff
 shall monitor its recipients at least annually to ensure full compliance with all
 applicable requirements. All monitoring shall be performed in accordance with
 applicable HUD monitoring guidelines and on forms agreed to by the Lead Entity
 and Members. Each Member shall be responsible to follow through to resolve
 and clear any monitoring findings with respect to their own projects.

0 . Indemnification

 (1) Disclaimer Each Member shall hold harmless and defend the Lead Entity, the
 Consortium, and the other Members from and against all claims arising from any
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 latent, or patent defects in any work performed or services provided with respect
 to each Member's projects pursuant to this Agreement and any duly executed
 Consortium-Member HOME Project Funding Agreement.

(2) Indemnification Each Member shall indemnify, hold harmless and defend the
 Lead Entity, the Consortium, and its agents, from and against all claims, damages,
 losses, and expenses including, but not limited to, attorneys' fees arising out of or
 resulting from the use of HOME funds disbursed pursuant to this Agreement with
 respect to each Member's projects, provided that any such claim, damage, loss or
 expense is (1) attributable to bodily injury, sickness, disease, or death, or to injury
 to or destruction of tangible property, and (2) is caused in whole or in part by any
 negligent act or omission of a Member, anyone directly or indirectly employed by
 a Member, or anyone for whose acts the a Member may be liable, regardless of
 whether or not it is caused in part by a party indemnified hereunder.

 This section shall not be interpreted to waive the monetary limits or substantive areas
 of immunity under the Maine Tort Claims Act, 14 M.R.S.A. § 8101 et seq., or any
 other immunities or defenses under the Act or other applicable law.

P. Insurance Each Member shall require that all owners, contractors and subrecipients of
 HOME assisted projects shall at all times maintain certain types of insurance coverage
 consistent with the character of the project and shall ensure compliance with the
 following as applicable.

 (1) Certificate of Insurance At time of closing of a grant or loan providing assistance,
 each Member shall obtain a certificate of insurance covering the assisted
 premises. Said certificate shall provide coverage of the types and amounts stated
 in subparagraphs (A) and (B) herein. The insurance provided shall be maintained
 for the duration of the note, mortgage or the affordability period, whichever is
 longer.

 (a) The certificate of insurance shall provide, at a minimum, comprehensive
 general liability insurance and property insurance with an arrangement of
 coverage specifying the premises. The certificate shall name the Member as
 loss payee. Any changes from the standard required coverage and amounts as
 stated below must be mutually agreed to in advance and in writing by the
 Member and Lead Entity.

 (b) Minimum Requirements Typically, the following coverage will be required at
 the minimum amounts indicated:

 Property Insurance: Minimum Amount= 80% of market replacement value or
 amount of HOME funds invested and all senior indebtedness,
 whichever is greater.


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 Liability Insurance: Minimum Amount = HOME funds and all senior indebtedness

 (2) Flood insurance All HOME - assisted projects are subject to the Federal Flood
 Disaster Protection Act and associated regulations. Each Member shall ensure
 compliance with the applicable requirements, including ensuring the provision of
 flood insurance protection coverage. At time of closing for providing assistance,
 each Member shall obtain a certificate of insurance covering the assisted
 premises. Said certificate shall provide the following minimum coverage:
 Minimum Amount= HOME funds and all senior indebtedness.

 (3) Construction Insurance Prior to the commencement of work on any HOME-
 assisted site, each Member shall obtain a certificate of insurance covering the
 work to performed. Said certificate shall provide coverage for premises,
 operations, contractual liability, completed operations, automobile liability,
 employers liability, workers' compensation and professional liability (where
 applicable) and shall name the Member as additional insured . Minimum amounts
 are stated in subparagraphs (A) and (B) below. The insurance shall be maintained
 for the duration of the work to be performed.

 (a) Minimum Requirements Typically, the following coverages will be
 required at the minimum amounts indicated:

 Workmens' Compensation: Statutory coverage.
 Employer's Liability: $100,000 Coverage B

 Comprehensive General Liability: $300,000 each occurrence
 Bodily Injury: $500,000 each occurrence

 Property Damage $100,000 each occurrence
 $300,000 aggregate

 (b) Automobile Liability ( case by case basis, subject to determination by Member
 and Lead Entity) for owned and non-owned vehicles:

 Property Damage: $100,000 each occurrence
 $100,000 aggregate

 Bodily injury $250,000 each occurrence
 $500,000 aggregate

Q. Displacement and Relocation

 (1) General Each Member shall take all reasonable steps to minimize displacement of
 persons consistent with the requirements of HOME Program regulation 92.353. In
 the event that displacement cannot be avoided, each Member shall ensure

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 compliance with HOME Program regulation 92.353, including the provision of
 relocation assistance in accordance with the Uniform Relocation Assistance and
 Real Property Acquisition Policies Act of 1970, hereinafter "URA", as amended. In
 addition, the Member shall ensure compliance with the most current edition of
 HUD Handbook 1378 "Tenant Assistance, Relocation and Real Property
 Acquisition".

 (2) Use of Community Development Block Grant funds (CDBG) If CDBG funds are
 utilized in a HOME assisted project for optional relocation costs (not administrative
 or planning costs) and/or for any project based costs, including staff project
 delivery costs, each Member shall ensure compliance with all applicable provisions
 of the Housing and Community Development Act of 1974, and applicable
 implementing regulations set forth in 24 CFR 570.

 (3) Responsibility of Member Each Member shall prepare and maintain all necessary
 displacement and relocation plans and documentation, including, but not limited
 to site-by-site relocation plans, determinations of comparable housing, amounts
 and types of relocation assistance proposed, etc. as required by the URA. Each
 Member shall record compliance with all applicable relocation requirements on t he
 Consortium Project Compliance Checklist.

R. Acquisition The acquisition of real property for a HOME project is subject to HOME
 Program regulation 92.353, the URA and the requirements of 49 CFR 24, Subpart B.
 Each Member shall ensure compliance with all of the foregoing, and shall prepare and
 maintain all necessary acquisition documentation, including, but not limited to:
 appraisals, offer letters, required notices, checklists, and any related materials.

S. Procurement Each Member agrees to fully comply with applicable requirements as
 referenced in 24 CFR 85.36 and related HUD Notices and will ensure compliance with
 24 CFR 84.40 to 84.48 for nonprofit subrecipient organizations. Procurement steps
 must satisfy all applicable advertisement, competitive pricing, minority outreach,
 award, documentation and related requirements. Note that 24 CFR 24 prohibits the
 use of debarred firms and requires certain certifications for transactions consistent
 with 24 CFR 24, Appendix B.

T. Loan Servicing In the event a loan or loans are issued with HOME funds, the Lead
 Entity and each Member shall work out appropriate arrangements for the financial
 servicing of said loan(s) satisfactory to the parties. Each Member shall establish and
 maintain accounting records and procedures consistent with 24 CFR 85.20, HOME
 Program regulations 92.505 and 92.508(a)(6), including but not limited to individual
 loan case files, loan account histories, posting of payments and/or deferrals, account
 maintenance and updates, recording of loan discharge documents, preparation of IRS
 reports as applicable, loan portfolio reports, loan receivables control, loan repayment
 and interest reports, and related loan management documents. Loan payments,
 repayments and recaptures shall be handled in accordance with 92.503.

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U. Assiqnability Neither any Member nor the Lead Entity shall assign any interest in this
 Agreement and shall not transfer any interest in the same whether by assignment or
 novation.

V. Liens

 (1) General Each Member shall ensure that any property benefiting through a HOME-
 assisted activity is free from any attachments, tax liens, mechanics' liens or any
 other encumbrances except as provided in paragraph (ii) below.

 (2) A property assisted with HOME funds may have multiple mortgages subject to t he
 discretion of each Member, and subject to loan underwriting analysis confirming
 sufficient equity is available to secure such HOME loan as may be secured by said
 property.


SECTION 12 - CHANGES

In the event that changes in this Agreement become necessary, a Member initiating such
changes shall notify the Lead Entity in writing describing the subject changes. Upon
mutual consent regarding the requested changes, the Lead Entity shall prepare an
amendment to this Agreement incorporating said changes which shall become effective
following execution of the respective authorized signatories of the Members.


SECTION 13 - APPLICABLE LAW

This Agreement shall be governed by and construed in accordance with the laws of the
State of Maine and all applicable HUD regulations. HUD HOME Program regulations
(primarily at 24 CFR Part 92) and requirements, as now or hereafter in effect, are
incorporated by reference and shall take precedence for determining any issues that may
arise concerning the Consortium.
SECTION 14 - SEVERABILITY

A. The provisions of this Agreement are severable. In the event that any provision
 herein is declared void or unenforceable, all other provisions shall remain in full force
 and effect.

B. This Agreement is executed in two (2) counterparts, each of which shall be deemed
 to be an original and constituting together one and the same instrument, this being
 one of the said counterparts .




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SIGNATORIES


 IN WITNESS WHEREOF the parties hereto have executed this Agreement in two
counterparts, as of the date first written above.


Lead Entity; City of Portland

~~
 Wtness
 ~AU
 Patricia A. Finnigan
 Acting City Manager

Member; Cumberland County


Witness James F. Cloutier
 Chairman


Member; Town of Brunswick


Witness Gary L. Brown
 Town Manager




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  SIGNATORIES


  IN WITNESS WHEREOF the parties hereto have executed this Agreement in two
  counterparts, as of the date first written above.


  Lead Entity; City of Portland


  Witness Patricia A. Finnigan
 Acting City Manager

c Zmber; Cumberland County


  Witness Jam
 Chairma~


  Member; Town of Brunswick


  Witness Gary L. Brown
 Town Manager




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SIGNATORIES


IN WITNESS WHEREOF the parties hereto have executed this Agreement in two
counterparts, as of the date first written above.


Lead Entity; City of Portland


Witness Patricia A. Finnigan
 Acting City Manager

Member; Cumberland County


Witness James F. Cloutier
 Chairman


Member; Town of Brunswick

  rn aJ {,Tg~~
Witness y




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 APPENDIX "A"

 City of Portland, "Hold Harmless" Calculation

 Introduction

A central premise in the creation of the Cumberland County HOME Consortium is that the
City of Portland, as an existing HOME Program Participating Jurisdiction, will continue to
receive funding equal to its allocation prior to the formation of the Consortium. Portland
will be "held harmless". Its base funding, prior to any added allocation owing to
participation in the Consortium, as outlined in other sections of the Agreement, will
remain neutral.

The Standard

Portland's base, "hold-harmless" allocation under the Cumberland County HOME
Consortium for 2012-2014 will be 118% of the HOME allocation for the Lewiston/Auburn
HOME Consortium.

It is possible, though highly unlikely, the funding allocation for Lewiston/Auburn may vary
from its historic established patterns. This could be due to penalties imposed by HUD,
demographic shifts or other events unrelated to the federal HOME budget or HUD's
general distribution of funds to participating jurisdictions. If this occurs, Consortium
members will examine all available data to establish a hold harmless allocation for
Portland in the fairest manner possible.




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City of Portland | Housing and Economic Development Department
Mary P. Davis, Interim Director


Julia AC Henze, Town Manager February 11, 2026
Town of Brunswick
85 Union St
Brunswick ME 04011

RE: Cumberland County HOME Consortium Renewal

Dear Ms. Henze:

The Cumberland County HOME Consortium will soon be entering the last year of its sixth three-
year consortium contract period. The current consortium agreement is due to expire on June 30,
2027 (Federal Fiscal Year 2026). The consortium has been a successful collaboration in support
of affordable housing throughout Cumberland County.

During the Federal Fiscal Year prior to the end of each consortium contract period (in this case
Federal Fiscal Year 2025), each member of the Cumberland County HOME Consortium must
determine whether they will continue to participate for another successive three-year period.
You are hereby notified that as a member of the current consortium, you may choose not to
continue to participate in the Cumberland County HOME Consortium.

The 2012-2015 Mutual Cooperation Agreement included an automatic renewal clause (Section 7
C. – Term of Agreement and Renewal). As there are no proposed amendments or changes to the
Agreement, a new Mutual Cooperation Agreement will not be needed.

Please provide a copy of the decision of your local governing body as to your continued
participation in the Cumberland County HOME Consortium. If you choose NOT to continue as a
member of the Cumberland County HOME Consortium, you must notify this office of your intent
to withdraw.

Please notify my office of your decision no later than May 1, 2026. If you have any questions,
please feel free to contact me at 874-8711 or mpd@portlandmaine.gov.

Sincerely,




Mary P. Davis
Division Director, Housing and Community Development

Cc: Sally Costello, Economic Development Director, Town of Brunswick
 Courtney Kemp, Cumberland County Community Development Director




 389 Congress Street, Portland, ME 04101 – www.portlandmaine.gov – (207) 874-8683


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City of Portland | Housing and Economic Development Department
Mary P. Davis, Interim Director


James H. Gailey, Manager February 11, 2026
Cumberland County
142 Federal Street
Portland ME 04101

RE: Cumberland County HOME Consortium Renewal

Dear Mr. Gailey:

The Cumberland County HOME Consortium will soon be entering the last year of its sixth three-
year consortium contract period. The current consortium agreement is due to expire on June 30,
2027 (Federal Fiscal Year 2026). The consortium has been a successful collaboration in support
of affordable housing throughout Cumberland County.

During the Federal Fiscal Year prior to the end of each consortium contract period (in this case
Federal Fiscal Year 2025), each member of the Cumberland County HOME Consortium must
determine whether they will continue to participate for another successive three-year period.
You are hereby notified that as a member of the current consortium, you may choose not to
continue to participate in the Cumberland County HOME Consortium.

The 2012-2015 Mutual Cooperation Agreement included an automatic renewal clause (Section 7
C. – Term of Agreement and Renewal). As there are no proposed amendments or changes to the
Agreement, a new Mutual Cooperation Agreement will not be needed.

Please provide a copy of the decision of your local governing body as to your continued
participation in the Cumberland County HOME Consortium. If you choose NOT to continue as a
member of the Cumberland County HOME Consortium, you must notify this office of your intent
to withdraw.

Please notify my office of your decision no later than May 1, 2026. If you have any questions,
please feel free to contact me at 874-8711 or mpd@portlandmaine.gov.

Sincerely,




Mary P. Davis
Housing and Community Development Division Director




 389 Congress Street, Portland, ME 04101 – www.portlandmaine.gov – (207) 874-8683


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