Emergency Telephone System Board  — Naperville, IL
Date: 2024-06-20

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Emergency Telephone System Board

Thursday, June 20, 2024 3:00 PM NPD Community Room




A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:

E. NEW BUSINESS:

F. REPORTS:
 24-0711 Approve the March 21, 2024 ETSB meeting minutes

 24-0712 Review the E911 surcharge payments for March 1 to May 31, 2024

 24-0713 Approve the Naperville expenditures for reimbursement for March 1 to
 May 31, 2024

 24-0714 Approve the budget transfer from the E911 Fund to the City of
 Naperville

 24-0715 Approve the Aurora expenditures for reimbursement for March 1 to May
 31, 2024

 24-0716 Approve the withdrawal from the E911 Fund to the City of Aurora


G. COMMUNICATIONS

 1. City of Naperville

 2. City of Aurora

 3. City of North Aurora




City of Naperville Page 1 Printed on 6/14/2024
Emergency Telephone System Meeting Agenda June 20, 2024
Board



H. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every
 effort will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 6/14/2024

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes - Final

 Thursday, June 20, 2024

 3:00 PM



 NPD Community Room



Emergency Telephone System Board
Emergency Telephone System Meeting Minutes - Final June 20, 2024
Board


A. CALL TO ORDER:

 Chairman Arres called the meeting to order at 3:03 PM.

B. ROLL CALL:
 Present 8- Jason Arres, Denny Barfuss, Richard Fowler, Carl Franco, Jacqueline Hobday,
 Russ Matson, David McCabe, and Kenneth VanAndel
 Absent 4- Keith Cross, Joe DeLeo, Mark Puknaitis, and Nate Wilson


C. PUBLIC FORUM:

 No guests were present for the meeting.

D. OLD BUSINESS:

E. NEW BUSINESS:

F. REPORTS:

1. Approve the March 21, 2024 ETSB meeting minutes

 A motion was made by Franco to approve the minutes of the March 21, 2024
 meeting as presented, seconded by Van Andel. The motion carried with a
 unanimous voice vote.

2. Review the E911 surcharge payments for March 1 to May 31, 2024

 Chairman Arres noted communication from the State regarding an error in
 subscriber counts used to allocate the monthly surcharge for the April
 distribution. The State IT Team recalculated the distribution with all submitted
 subscriber counts included and adjustments were/will be made in the monthly
 distributions. If an April distribution was lower than it should have been, a
 separate payment for the difference would be sent, as was the case for
 Naperville. If an April distribution was higher than it should have been, the next
 distribution will be adjusted by the difference, as will likely be the case for
 Aurora.

3. Approve the Naperville expenditures for reimbursement for March 1 to May 31, 2024

 A motion was made by Barfuss to approve the expenditures for Naperville
 reimbursement totaling $1,461,864.13, seconded by Franco. The motion carried
 with a unanimous voice vote.

4. Approve the budget transfer from the E911 Fund to the City of Naperville

 A motion was made by Fowler to approve the budget transfer from the E911 Fund
 to the City of Naperville totaling $770,354.24, seconded by Van Andel. The motion
 carried with a unanimous voice vote.

5. Approve the Aurora expenditures for reimbursement for March 1 to May 31, 2024

City of Naperville Page 1 Printed on 9/24/2024
Emergency Telephone System Meeting Minutes - Final June 20, 2024
Board

 A motion was made by Franco to approve the Aurora expenditures for
 reimbursement totaling $1,271,178.97, seconded by Van Andel. The motion
 carried with a unanimous voice vote.

6. Approve the withdrawal from the E911 Fund to the City of Aurora

 A motion was made by Franco to approve the withdrawal from the E911 Fund to
 the City of Aurora totaling $689,375.27, seconded by Van Andel. The motion
 carried with a unanimous voice vote.

G. COMMUNICATIONS

 1. City of Naperville

 The Tyler CAD/RMS project continues to progress towards a go-live date of
 December 2024. Naperville is completing CAD configurations and working in
 subgroups to populate the software. Workflow review meetings were held to
 review end-to-end scenarios with the core project team. Organizational training
 will occur in the fall.

 City council approved the radio network upgrade RFP award to Motorola earlier
 this week and the contract is being finalized. Implementation of the new radio
 system is expected to take up to 2 years. The vendor is planning for seamless
 interoperability with Aurora.


 2. City of Aurora

 Aurora is in the process of reviewing several CAD/RMS RFP responses and
 hosting vendor demonstrations. L3 Harris is working on the detailed design of
 the P25 radio upgrade. The Fire Station Alerting project is moving forward with a
 staff goal for implementation in March 2025.

 In addition to the city communication reports, the board discussed the eligibility
 of current Aurora expenses from L3 Harris and Intergraph Corporation and
 Naperville's business account with Amazon.


 3. City of North Aurora

 No report.

H. ADJOURNMENT:
 With no further business to come before the board, a motion was made by
 Fowler to adjourn the meeting at 3:15 PM, seconded by Barfuss. The motion
 carried with a unanimous voice vote. The next scheduled meeting is set for
 September 19, 2024.




City of Naperville Page 2 Printed on 9/24/2024