Committee of the Whole — Aurora, IL
Date: 2016-02-16

City Hall - 5th Floor Conference
 City of Aurora Room B
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 February 16, 2016
 5:00 PM


 ROLL CALL

 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Planning & Development Committee Met On Thursday, February 11, 2016
 and have no items to report.
 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Finance Committee Met On Tuesday, February 09, 2016 and Reviewed the
 Following Items:
 16-00026 A Resolution to purchase 3 new heavy duty trucks from the Illinois Department
 of Central Management Services Master Contracts for the W & S Maintenance
 Division in the amount not to exceed $525,000.00 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00074 An Ordinance for the Establishment of a Special Service Area Number #180
 Prime Business Park Unit 1, Kane County, in the City of Aurora
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00075 An Ordinance for the Establishment of a Special Service Area Number #183
 Bickford of Aurora, Kane County, in the City of Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00076 An Ordinance for the Establishment of Special Service Area Number #187
 Land of Learning Montessori, LLC, DuPage County, in the City of Aurora.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00102 A Resolution authorizing the purchase of Two (2) E-One1500 gallon per minute
 (GPM) fire engines from Fire Services, Inc., St. John, Indiana in the amount of
 $912,260.00 for the Aurora Fire Department .
 COMMITTEE RECOMMENDED: APPROVAL 3-0




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Committee of the Whole Agenda - Final February 16, 2016


 16-00104 A Resolution authorizing a consulting agreement with Crowe Horwath,
 Oakbrook Terrace for business process review (BPR), organizational change
 management (OCM) and staffing the project management office (PMO) Total
 two year project expenditure of $535,000 .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Government Operations Committee Met On Tuesday, February 09, 2016 and
 Reviewed the Following Items:
 15-01096 A Resolution establishing the maximum number of Class C City of Aurora liquor
 licenses (unofficially related to application from: Carrerra, Inc., d/b/a
 Supermercado Carrerra, 710 Foran Lane) .
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 15-00857 A Parking Study for islands in various Cul-de-Sacs. Ward 9, Alderman Bugg.

 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 15-01107 A Parking Study for Jericho Road in the 1000-1100 block. Ward 4, Alderman
 Donnell.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 15-01108 A Parking Study for Edinburgh Court. Ward 7, Alderman Hart-Burns.

 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 15-01109 A Parking Study on Liberty Street from N. Farnsworth Avenue to Beckwith
 Street. Ward 7, Alderman Hart-Burns.
 COMMITTEE RECOMMENDED: DENIAL 3-0 (INFORMATION ONLY)

 15-01110 A Parking Study for Concord Street in the 600 block. Ward 4, Alderman
 Donnell.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)

 16-00046 The Washington Middle School General Jog 5K/1 Mile Fun Run, Saturday
 March 19, 2016, from 9:00am to 10:00am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 16-00068 A Parking Study for Edwards Street in the 300-400 block. Ward 1, Alderman
 Bohman.
 COMMITTEE RECOMMENDED: APPROVAL AS AMENDED 3-0 (INFORMATION
 ONLY)




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Committee of the Whole Agenda - Final February 16, 2016


 16-00071 Rosary High School Road Scholars 5K Run/Walk, Sunday May 15, 2016 from
 9:00am to 11:00am.
 COMMITTEE RECOMMENDED: APPROVAL 3-0 (INFORMATION ONLY)

 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE
 The Buildings, Grounds and Infrastructure Committee Met On Monday, February
 08, 2016 and Reviewed the Following Items:
 16-00059 A Resolution for accepting the improvements and maintenance security for
 Aurora University - STEM Partnership School - 347 S. Gladstone Ave.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00060 A Resolution for accepting the improvements and maintenance security for
 Aurora University - Campus Wide Improvements - 347 S. Gladstone Ave.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00088 An Ordinance Authorizing A Loan Agreement (Water Pollution Control Loan
 Program - Home Rule Entity) For The East Galena Boulevard and East Downer
 Place Sewer Separation - Water Street to State Street Project.
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 16-00094 A Resolution Approving an Environmental Indemnity Agreement and Highway
 Authority Agreement Between Phillips 66 Company and the City of Aurora for
 Property Located at 1331 North Farnsworth Avenue
 COMMITTEE RECOMMENDED: APPROVAL 3-0

 MAYOR’S REPORT

 REQUESTS AND REFERRALS

 16-00109 Requesting approval of a Special Use for a Liquor license within 500 feet of
 Residential Use on the property located at 649 Hill Avenue (Hills Banquet Hall -
 L16-00109 / AU26/4-11.317-Su/Fpn - ES - Ward 3)

 16-00110 Requesting approval of a Final Plan for Lots 4-6 & 15 of Sunnymere Addition
 Subdivision and adjacent un-subdivided properties located at 649 Hill Avenue
 (Hills Banquet Hall - L16-00110 / AU26/4-11.317-Su/Fpn - ES - Ward 3).

 ADJOURN

 CLOSED SESSION




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City Hall - 5th Floor
 City of Aurora Conference Room B
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 February 16, 2016
 5:00 PM




 ROLL CALL

 Mayor Weisner called the Committee of the Whole meeting to order at 5:09
 P.M. and the roll was called.
 Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany
 Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl
 Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns ,
 Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne
 Johnson, and Alderman Bob O'Connor
 Absent 1 - Alderman Richard Irvin


 REPORT OF THE
 PLANNING & DEVELOPMENT COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Planning & Development Committee Met On Thursday, February 11, 2016
 and have no items to report.

 REPORT OF THE
 FINANCE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Finance Committee Met On Tuesday, February 09, 2016 and Reviewed the
 Following Items:

 16-00026 A Resolution to purchase 3 new heavy duty trucks from the Illinois
 Department of Central Management Services Master Contracts for the
 W & S Maintenance Division in the amount not to exceed
 $525,000.00.
 Joe Hopp, Maintenance Services Manager, was present and spoke briefly regarding
 the item.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-032


 16-00074 An Ordinance for the Establishment of a Special Service Area Number

City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final February 16, 2016

 #180 Prime Business Park Unit 1, Kane County, in the City of Aurora
 Carie Anne Ergo, Chief Management Officer, Ken Schroth, Public Works Director,
 and Alayne Weingartz, Corporation Counsel spoke briefly regarding items
 16-00074-76.

 (PLACED ON CONSENT AGENDA)

 Enactment No: O16-005


 16-00075 An Ordinance for the Establishment of a Special Service Area Number
 #183 Bickford of Aurora, Kane County, in the City of Aurora.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O16-006


 16-00076 An Ordinance for the Establishment of Special Service Area Number
 #187 Land of Learning Montessori, LLC, DuPage County, in the City of
 Aurora.
 (PLACED ON CONSENT AGENDA)

 Enactment No: O16-007


 16-00102 A Resolution authorizing the purchase of Two (2) E-One1500 gallon
 per minute (GPM) fire engines from Fire Services, Inc., St. John,
 Indiana in the amount of $912,260.00 for the Aurora Fire Department .
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-035


 16-00104 A Resolution authorizing a consulting agreement with Crowe Horwath,
 Oakbrook Terrace for business process review (BPR), organizational
 change management (OCM) and staffing the project management
 office (PMO) Total two year project expenditure of $535,000 .
 Ted Beck, Chief Information Officer and Alex Alexandrou, Chief Administrative
 Officer, spoke briefly regarding the role that Crowe Horwath will be taking in
 implementing the software previously purchased (Intergraph) and reviewing current
 business processes.

 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-036


 REPORT OF THE
 GOVERNMENT OPERATIONS COMMITTEE
 TO THE COMMITTEE OF THE WHOLE

 The Government Operations Committee Met On Tuesday, February 09, 2016 and
 Reviewed the Following Items:

 15-01096 A Resolution establishing the maximum number of Class C City of

City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final February 16, 2016

 Aurora liquor licenses ( unofficially related to application from: Carrerra,
 Inc., d/b/a Supermercado Carrerra, 710 Foran Lane) .
 Mayor Weisner spoke briefly regarding the item. A question had been asked by
 Alderman Saville regarding the ability to issue the liquor license to Supermercado
 Carrerra. Information will be provided to Alderman Saville prior to the City Council
 meeting to answer his question.

 (PLACED ON UNFINISHED BUSINESS)


 15-00857 A Parking Study for islands in various Cul-de-Sacs. Ward 9, Alderman
 Bugg.
 (INFORMATION ONLY)


 15-01107 A Parking Study for Jericho Road in the 1000-1100 block. Ward 4,
 Alderman Donnell.
 (INFORMATION ONLY)


 15-01108 A Parking Study for Edinburgh Court. Ward 7, Alderman Hart-Burns.

 (INFORMATION ONLY)


 15-01109 A Parking Study on Liberty Street from N. Farnsworth Avenue to
 Beckwith Street. Ward 7, Alderman Hart-Burns.
 (INFORMATION ONLY)


 15-01110 A Parking Study for Concord Street in the 600 block. Ward 4,
 Alderman Donnell.
 (INFORMATION ONLY)


 16-00046 The Washington Middle School General Jog 5K/1 Mile Fun Run,
 Saturday March 19, 2016, from 9:00am to 10:00am.
 (INFORMATION ONLY)


 16-00068 A Parking Study for Edwards Street in the 300-400 block. Ward 1,
 Alderman Bohman.
 (INFORMATION ONLY)


 16-00071 Rosary High School Road Scholars 5K Run/Walk, Sunday May 15,
 2016 from 9:00am to 11:00am.
 (INFORMATION ONLY)


 REPORT OF THE
 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE
 TO THE COMMITTEE OF THE WHOLE


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Committee of the Whole Meeting Minutes - Final February 16, 2016



 The Buildings, Grounds and Infrastructure Committee Met On Monday, February
 08, 2016 and Reviewed the Following Items:

 16-00059 A Resolution for accepting the improvements and maintenance
 security for Aurora University - STEM Partnership School - 347 S.
 Gladstone Ave.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-033


 16-00060 A Resolution for accepting the improvements and maintenance
 security for Aurora University - Campus Wide Improvements - 347 S.
 Gladstone Ave.
 (PLACED ON CONSENT AGENDA)

 Enactment No: R16-034


 16-00088 An Ordinance Authorizing A Loan Agreement (Water Pollution Control
 Loan Program - Home Rule Entity) For The East Galena Boulevard
 and East Downer Place Sewer Separation - Water Street to State
 Street Project.
 Ken Schroth, Public Works Director, spoke briefly regarding the item.

 (PLACED ON CONSENT AGENDA)

 Enactment No: O16-008


 16-00094 A Resolution Approving an Environmental Indemnity Agreement and
 Highway Authority Agreement Between Phillips 66 Company and the
 City of Aurora for Property Located at 1331 North Farnsworth Avenue
 Alayne Weingartz, Corporation Counsel, spoke briefly regarding the item. She
 responded that she had received Alderman Bugg's request for additional information
 and said she would be responding to him with the requested information.
 (PLACED ON UNFINISHED BUSINESS)

 Enactment No: R16-037


 MAYOR’S REPORT

 The Mayor reminded members of City Council of the swearing in of Gary Krienitz, the
 new Aurora Fire Chief on Wednesday, February 17th.

 The Mayor then introduced Corporation Counsel, Alayne Weingartz, who had
 answers to Alderman Franco's question regarding Alderman Johnson's arrest and
 impact on the Council. Corporation Counsel Weingartz has investigated options and
 there is no route to fire or recall a locally elected official in Illinois at this time. Illinois
 Municipal Code describes the ineligibility of an elected official to hold office if the
 person has been convicted. She also shared with the Council that the Aldermen had
 additional arrests over the years in other jurisdictions for retail theft. The State's

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Committee of the Whole Meeting Minutes - Final February 16, 2016

 Attorney in DuPage County would have discretion to charge Alderman Johnson with
 a felony. Counsel will be providing Council with written copies of police reports from
 the other jurisdictions.

 REQUESTS AND REFERRALS

 16-00109 Requesting approval of a Special Use for a Liquor license within 500
 feet of Residential Use on the property located at 649 Hill Avenue
 (Hills Banquet Hall - L16-00109 / AU26/4-11.317-Su/Fpn - ES - Ward
 3)
 (Planning Council)


 16-00110 Requesting approval of a Final Plan for Lots 4-6 & 15 of Sunnymere
 Addition Subdivision and adjacent un-subdivided properties located at
 649 Hill Avenue (Hills Banquet Hall - L16-00110 /
 AU26/4-11.317-Su/Fpn - ES - Ward 3).
 (Planning Council)


 CLOSED SESSION

 There was no need for a closed session.


 ADJOURN

 A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman
 to adjourn the Committee of the Whole Meeting. The motion carried by a voice
 vote. The meeting was adjourned at 5:35 P.M.



 Submitted by: _______________________________________________________
 Wendy McCambridge, City Clerk




City of Aurora Page 5