Finance Committee — Aurora, IL
Date: 2021-01-28

Finance Committee Meeting
 City of Aurora Remote Access Only
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final-revised Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Thursday Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 January 28, 2021 Alderman Emmanuel Llamas

 3:00 PM

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR
PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL:
Phone Number: +1 312-626-6799
Meeting ID: 845 3094 9091

THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
AGENDA CLERK NO LATER THAN 1:00 PM ON JANUARY 28, 2021 - VIA EMAIL:
aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST
PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
ACCESSED, AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
PUBLIC.

CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

21-0039 Approval of the minutes of the January 14, 2021 Finance Committee Meeting .

 PUBLIC COMMENT

 AGENDA

21-0062 An Ordinance amending Article VII of Chapter 44 of the Code of Ordinances, City
 of Aurora, to authorize the periodic rebate of the city Food and Beverage Tax in
 certain circumstances .




City of Aurora Page 1 Printed on 1/26/2021
Finance Committee Agenda - Final-revised January 28, 2021


20-0804 A Resolution authorizing the execution of an Engineering Agreement with Alfred
 Benesch & Company in the not to exceed amount of $174,780.07, and the
 appropriation of $175,000.00 of Motor Fuel Tax (MFT) Funds for the 2021-2022
 Bridge Inspections.

20-0888 A Resolution requesting ratification for emergency cybersecurity remediation from,
 Data Defenders, LLC. Corporate Headquarters: 111 W. Jackson Blvd., Suite
 1700 Chicago, IL 60604 in the amount not to exceed $36,750. 00.

21-0002 A Resolution authorizing the execution of a Local Public Agency Agreement for
 Federal Participation with the State of Illinois, the execution of a Phase 3
 Construction Engineering Agreement with Edwin Hancock Engineering Co. in the
 not to exceed amount of $82,680.41, and the appropriation of $608,731.00 of
 MFT Funds for the Eola Road Resurfacing Project.

21-0003 A Resolution authorizing the execution of a Phase 2 Design Engineering
 Agreement with HR Green, Inc. in the not to exceed amount of $662,297.73, and
 the appropriation of $680,000.00 of REBUILD Illinois Bond Funds for the Indian
 Trail Road Reconstruction and High Street Intersection Project .

21-0004 A Resolution authorizing the execution of a Phase 1 and Phase 2 Design
 Engineering Agreement with TranSystems in the not to exceed amount of
 $150,930.00, and the appropriation of $160,000.00 of MFT Funds for the East
 New York Street Resurfacing (Ohio St to Farnsworth Ave) Project .

21-0041 A Resolution authorizing the execution of an Engineering Agreement with HR
 Green, Inc. in the not to exceed amount of $19,654.00, and the appropriation of
 $20,000.00 of Motor Fuel Tax (MFT) Funds for the Indian Trail Resurfacing Project .

21-0061 A Resolution waiving City of Aurora on-site consumption liquor license renewal
 fees for 2021-2022 .
21-0066 A Resolution Authorizing the Chief Financial Officer/City Treasurer to Enact a
 Small Business Financial Relief Program to Address Business Losses as a result
 of the COVID 19 Pandemic or other such major business interruption events in an
 amount not to exceed $1.2 million dollars.

 CLOSED SESSION

 ADJOURNMENT:

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

City of Aurora Page 2 Printed on 1/26/2021
Finance Committee Agenda - Final-revised January 28, 2021



 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]

 Any individual with a disability requesting a reasonable accommodation in order to participate in a
 public meeting should contact the Alderman's Office at least 48 hours in advance of the scheduled
 meeting. The Alderman's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via
 telephone at 630-256-3020 or email at aldermansoffice@aurora-il.org. Every effort will be made to allow
 for meeting participation.




City of Aurora Page 3 Printed on 1/26/2021

Finance Committee
 City of Aurora Meeting Remote Access
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 January 28, 2021
 3:00 PM
 Chairperson Bob O'Connor
 Vice Chair Edward Bugg
 Alderman Carl Franco
 Alderman Scheketa Hart-Burns
 Alderman Emmanuel Llamas

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING
 FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL:
 Phone Number: +1 312-626-6799
 Meeting ID: 845 3094 9091

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH
 THE AGENDA CLERK NO LATER THAN 1:00 PM ON JANUARY 28, 2021 - VIA
 EMAIL: aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020.
 SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM
 WHICH THE MEETING WILL BE ACCESSED, AND THE TOPIC OF THEIR
 COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND
 PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC.

 CALL TO ORDER:

 Chairperson Bob O'Connor called the meeting to order at 3:00 p.m.


 ROLL CALL

 Present: 5 - Chairperson Bob O'Connor, Vice Chair Edward Bugg, Alderman Carl
 Franco, Alderman Scheketa Hart-Burns and Alderman Emmanuel Llamas

 OTHERS PRESENT

 City of Aurora: Shelly Windett, Aldermen's Office; Tim Weidner, Engineering;
 Miguel Flores, IT: Alex Alexandrou, Mayor's Office; Rick Veenstra, Law;
 Clayton Muhammad, Public Information; Martin Lyons, Finance; Jennifer
 Stallings, City Clerk; Leela Karumuri, IT; Alex Voigt, Mayor's Office; Marissa
 Spencer, Law: Jason Bauer, Engineering; David Dibo, Economic Development;
 Trevor Dick, Economic Development; Jolene Coulter, Purchasing; Michael
 Pegues, IT: Stacey Peterson, Budget; Jeff Anderson, IT

City of Aurora Page 1
Finance Committee Meeting Minutes - Final January 28, 2021



 APPROVAL OF MINUTES

 21-0039 Approval of the minutes of the January 14, 2021 Finance Committee
 Meeting.
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that the minutes be accepted and filed. The motion carried.

 Ayes: 4


 PUBLIC COMMENT

 None


 AGENDA

 21-0062 An Ordinance amending Article VII of Chapter 44 of the Code of
 Ordinances, City of Aurora, to authorize the periodic rebate of the city
 Food and Beverage Tax in certain circumstances .
 This Ordinance was discussed and forwarded to the RAP Committee.


 21-0061 A Resolution waiving City of Aurora on-site consumption liquor license
 renewal fees for 2021-2022 .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0066 A Resolution Authorizing the Chief Financial Officer/City Treasurer to
 Enact a Small Business Financial Relief Program to Address Business
 Losses as a result of the COVID 19 Pandemic or other such major
 business interruption events in an amount not to exceed $1.2 million
 dollars.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 20-0804 A Resolution authorizing the execution of an Engineering Agreement with
 Alfred Benesch & Company in the not to exceed amount of $174,780.07,
 and the appropriation of $175,000.00 of Motor Fuel Tax (MFT) Funds for
 the 2021-2022 Bridge Inspections .
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5



City of Aurora Page 2
Finance Committee Meeting Minutes - Final January 28, 2021



 20-0888 A Resolution requesting ratification for emergency cybersecurity
 remediation from, Data Defenders, LLC. Corporate Headquarters: 111
 W. Jackson Blvd., Suite 1700 Chicago, IL 60604 in the amount not to
 exceed $36,750.00.
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0002 A Resolution authorizing the execution of a Local Public Agency
 Agreement for Federal Participation with the State of Illinois, the
 execution of a Phase 3 Construction Engineering Agreement with Edwin
 Hancock Engineering Co. in the not to exceed amount of $82,680.41,
 and the appropriation of $608,731.00 of MFT Funds for the Eola Road
 Resurfacing Project.
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0003 A Resolution authorizing the execution of a Phase 2 Design Engineering
 Agreement with HR Green, Inc. in the not to exceed amount of
 $662,297.73, and the appropriation of $680,000.00 of REBUILD Illinois
 Bond Funds for the Indian Trail Road Reconstruction and High Street
 Intersection Project .
 A motion was made by Alderman Hart-Burns, seconded by Alderman Franco,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0004 A Resolution authorizing the execution of a Phase 1 and Phase 2 Design
 Engineering Agreement with TranSystems in the not to exceed amount of
 $150,930.00, and the appropriation of $160,000.00 of MFT Funds for the
 East New York Street Resurfacing (Ohio St to Farnsworth Ave) Project .
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0041 A Resolution authorizing the execution of an Engineering Agreement with
 HR Green, Inc. in the not to exceed amount of $19,654.00, and the
 appropriation of $20,000.00 of Motor Fuel Tax (MFT) Funds for the Indian
 Trail Resurfacing Project .
 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


City of Aurora Page 3
Finance Committee Meeting Minutes - Final January 28, 2021



 CLOSED SESSION


 ADJOURNMENT:

 A motion was made by Alderman Hart-Burns, seconded by Vice Chair Bugg,
 that this agenda item be adjourned. The motion carried. Chairman Bob
 O'Connor adjourned the meeting at 4:18 p.m.

 Ayes: 5


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]

 Any individual with a disability requesting a reasonable accommodation in order to participate
 in a public meeting should contact the Alderman's Office at least 48 hours in advance of the
 scheduled meeting. The Alderman's Office can be reached in person at 60 E. Downer Place,
 Aurora Illinois, via telephone at 630-256-3020 or email at aldermansoffice@aurora-il.org. Every
 effort will be made to allow for meeting participation.




City of Aurora Page 4