Committee of the Whole — Aurora, IL
Date: 2025-04-01

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL
 Committee of the Whole

 Agenda - Final
 Tuesday
 April 01, 2025
 5:00 PM


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please
 refer to the last page of this agenda for information regarding translation &
 reasonable accommodation requests.
 ROLL CALL

 MINUTES OF THE TUESDAY, MARCH 18, 2025 COMMITTEE OF THE WHOLE
 MEETING
 25-0235 Approval of the Minutes of the Tuesday, March 18, 2025, Committee of the Whole
 Meeting.

 MAYOR’S REPORT

 PUBLIC COMMENT

 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE
 The Building, Zoning and Economic Development Committee Met On March 26, 2025
 and Reviewed the Following Items:
 25-0209 An Ordinance Granting a Conditional Use Permit for a Gas Station with Separate
 Diesel Lanes (Truck Stop Establishments 2841) on the Property located at the
 Southeast Corner of Eola Road & Diehl Road
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0210 A Resolution Approving a Revision to the Preliminary Plan and Plat for property
 located at southeast Corner of Eola Road and Diehl Road
 COMMITTEE RECOMMENDED: APPROVAL 5-0 AS AMENDED

 REPORT OF THE
 FINANCE COMMITTEE
 The Finance Committee Met On March 27, 2025 and Reviewed the Following Items:




City of Aurora Page 1 Printed on 3/31/2025
Committee of the Whole Agenda - Final April 1, 2025


 25-0117 A Resolution authorizing the purchase of a parcel for the Water Production
 Division in the amount of $125,000.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0194 A Resolution authorizing the execution of IDOT standard agreements for land
 acquisition activities as part of the Indian Trail (Ohio to Pennsbury) Signal
 Modernization Project.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0208 A Resolution Approving the Expansion of the Historic Preservation Grant Program
 and Adopting New Program Guidelines
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0218 A Resolution to purchase a new 2025 Police Interceptor hybrid vehicle from Currie
 Commercial Center, 10125 W. Laraway, Frankfort, IL for $58,843.00.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE
 The Public Health, Safety and Transportation Committee Met On March 25, 2025 and
 Reviewed the Following Items:
 25-0222 A Resolution establishing the maximum number of licenses for tattoo and body art
 establishments in accordance with Chapter 25, Article XI "Tattoo and Body Art
 Establishments".
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 25-0237 A Resolution authorizing entering into agreement with the Board of Education of
 Indian Prairie Community Unit School District 204 for the installation of an outdoor
 warning siren.
 COMMITTEE RECOMMENDED: APPROVAL 5-0

 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE
 The Infrastructure & Technology Committee Met On March 24, 2025 and Reviewed
 the Following Items:
 25-0052 A Resolution authorizing Samsara Inc. to provide telematics services for the City
 fleet from May 1, 2025 through December 31, 2025, with four (4) optional one-year
 extensions.
 COMMITTEE RECOMMENDED: APPROVAL 4-0




City of Aurora Page 2 Printed on 3/31/2025
Committee of the Whole Agenda - Final April 1, 2025


 25-0062 A Resolution authorizing the Director of Purchasing to execute change orders to
 the contracts with Electric Conduit Construction (ECC) and Platt Electric in the
 combined amount of $150,000 for the relocation of existing electrical infrastructure
 from vaults located under the sidewalk along Broadway from Benton Street to New
 York Street.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0074 A Resolution authorizing the execution of an Engineering Agreement with
 Transmap Corporation in the not to exceed amount of $250,000.00 to update the
 City’s Pavement Management System and provide a Sign Inventory.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0205 A Resolution for the Acceptance of Bid Pricing from Contractors for Mowing
 Landscape Maintenance for Several City Departments (Bid 25-013) for a One
 Year Contract with Three Optional One Year Extensions upon mutual consent.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0223 A Resolution to award the High Street and Pierce Street Intersection Water Main
 Improvements, located in Ward 1, to Superior Excavating Co., in the bid amount of
 sixty-three thousand four hundred eighty-seven dollars and zero cents
 ($63,487.00).
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0228 A Resolution to award the N. Elmwood Drive Water Main Replacement project,
 located in Ward 6 to Winniger Excavating, Inc., in the bid amount of nine hundred
 thirty-three thousand four hundred sixty-five dollars and zero cents ($933,465.00).
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0229 A Resolution to award the Daywards Ct. Water Main Replacement project, located
 in Ward 3, to Brandt Excavating Inc., in the bid amount of six hundred seventy-two
 thousand one hundred fifty-seven dollars and fifty cents ($672,157.50).
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0230 A Resolution authorizing the Director of Purchasing to execute an agreement with
 Hygieneering, Inc. in the amount of $123,285.00 to provide safety consulting
 services to the Department of Public Works.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0231 A Resolution authorizing the Director of Purchasing to execute a contract with
 Hitchcock Design Group to provide design services for Millennium Plaza in the
 amount of $218,300.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0232 A Resolution authorizing the Director of Purchasing to renew the professional
 services agreement with Olea Networks, Inc. for large water meter sensor and
 analytical services.
 COMMITTEE RECOMMENDED: APPROVAL 4-0


City of Aurora Page 3 Printed on 3/31/2025
Committee of the Whole Agenda - Final April 1, 2025


 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On March 18,2025 and
 Reviewed the Following Items:
 25-0224 Presentation and discussion of upcoming proposed ordinance amendment to
 Chapter 27, specifically Sec. 27-176 "Parking Commercial Vehicles, Trailers,
 Truck Trailers and Truck Tractors in Residential Districts".
 INFORMATION ONLY - [NO ACTION NEEDED AT C.O.W.]

 25-0225 A Resolution approving the appointment of Robert Dunn to the Civil Service
 Commission.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 25-0226 A Resolution authorizing the appointment of Marquerite Blitch to the Mayor's
 Sustainable Aurora Advisory Board.
 COMMITTEE RECOMMENDED: APPROVAL 4-0

 HELD ITEMS FROM LAST C.O.W. MEETING

 25-0181 A Resolution authorizing approval of a Loan Agreement between the City of
 Aurora, Delicia Bowling, and Darius Butler for the purpose of facilitating the
 opening of The Soul Spot, a soul food restaurant, in Unit E4 at the Fox Valley Mall
 located at 195 Fox Valley Center Dr, Aurora, IL 60504

 STAFF REPORT

 CLOSED SESSION

 ADJOURN

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.




City of Aurora Page 4 Printed on 3/31/2025
Committee of the Whole Agenda - Final April 1, 2025


 Any individual requiring language translation and/or with a disability requesting a
 reasonable accommodation in order to participate in a public meeting should contact
 the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The
 City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois,
 via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort
 will be made to allow for meeting participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y
 solicite una adaptación razonable para poder participar en una junta pública, debe
 comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la
 junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en
 persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por
 correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la
 participación en la junta.




City of Aurora Page 5 Printed on 3/31/2025

City Hall - Second Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Committee of the Whole
 Meeting Minutes - Final
 Tuesday
 April 01, 2025
 5:00 PM



 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please
 refer to the last page of this agenda for information regarding translation &
 reasonable accommodation requests.

 ROLL CALL

 Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called.
 Alderman Saville arrived at the meeting at 5:04 p.m. and was, therefore,
 marked present.
 Present 12 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted
 Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike
 Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman
 Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, and
 Mayor Richard Irvin
 Absent 1 - Alderman John Laesch


 MINUTES OF THE TUESDAY, MARCH 18, 2025 COMMITTEE OF THE WHOLE
 MEETING

 25-0235 Approval of the Minutes of the Tuesday, March 18, 2025, Committee of
 the Whole Meeting.
 A motion was made by Alderwoman Smith and seconded by Alderwoman
 Garza to approve and file the minutes. The motion carried by voice vote.

 MAYOR’S REPORT

 There was no Mayor's Report.


 PUBLIC COMMENT

 The City Clerk read the Rules of Public Comment, however, there were no
 people wishing to present public comment to the Committee of the Whole.




City of Aurora Page 1
Committee of the Whole Meeting Minutes - Final April 1, 2025



 REPORT OF THE
 BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE

 The Building, Zoning and Economic Development Committee Met On March 26, 2025
 and Reviewed the Following Items:

 25-0209 An Ordinance Granting a Conditional Use Permit for a Gas Station with
 Separate Diesel Lanes (Truck Stop Establishments 2841) on the
 Property located at the Southeast Corner of Eola Road & Diehl Road
 Ed Sieben, Zoning & Planning Director - City of Aurora, presented.
 Mr. Ali Bukhres presented on behalf of Petitioner, Quik Trip.
 (PLACED ON UNFINISHED BUSINESS)


 25-0210 A Resolution Approving a Revision to the Preliminary Plan and Plat for
 property located at southeast Corner of Eola Road and Diehl Road
 Ed Sieben, Zoning & Planning Director - City of Aurora, presented.
 Mr. Ali Bukhres presented on behalf of Petitioner, Quik Trip.
 (PLACED ON UNFINISHED BUSINESS)


 REPORT OF THE
 FINANCE COMMITTEE

 The Finance Committee Met On March 27, 2025 and Reviewed the Following Items:

 25-0117 A Resolution authorizing the purchase of a parcel for the Water
 Production Division in the amount of $125,000.00.
 (PLACED ON CONSENT AGENDA)


 25-0194 A Resolution authorizing the execution of IDOT standard agreements for
 land acquisition activities as part of the Indian Trail (Ohio to Pennsbury)
 Signal Modernization Project.
 (PLACED ON CONSENT AGENDA)


 25-0208 A Resolution Approving the Expansion of the Historic Preservation Grant
 Program and Adopting New Program Guidelines
 (PLACED ON CONSENT AGENDA)


 25-0218 A Resolution to purchase a new 2025 Police Interceptor hybrid vehicle
 from Currie Commercial Center, 10125 W. Laraway, Frankfort, IL for
 $58,843.00.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 2
Committee of the Whole Meeting Minutes - Final April 1, 2025



 REPORT OF THE
 PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE

 The Public Health, Safety and Transportation Committee Met On March 25, 2025 and
 Reviewed the Following Items:

 25-0222 A Resolution establishing the maximum number of licenses for tattoo and
 body art establishments in accordance with Chapter 25, Article XI
 "Tattoo and Body Art Establishments".
 (PLACED ON CONSENT AGENDA)


 25-0237 A Resolution authorizing entering into agreement with the Board of
 Education of Indian Prairie Community Unit School District 204 for the
 installation of an outdoor warning siren.
 (PLACED ON CONSENT AGENDA)


 REPORT OF THE
 INFRASTRUCTURE & TECHNOLOGY COMMITTEE

 The Infrastructure & Technology Committee Met On March 24, 2025 and Reviewed
 the Following Items:

 25-0052 A Resolution authorizing Samsara Inc. to provide telematics services for
 the City fleet from May 1, 2025 through December 31, 2025, with four (4)
 optional one-year extensions.
 (PLACED ON CONSENT AGENDA)


 25-0062 A Resolution authorizing the Director of Purchasing to execute change
 orders to the contracts with Electric Conduit Construction (ECC) and
 Platt Electric in the combined amount of $150,000 for the relocation of
 existing electrical infrastructure from vaults located under the sidewalk
 along Broadway from Benton Street to New York Street.
 (PLACED ON CONSENT AGENDA)


 25-0074 A Resolution authorizing the execution of an Engineering Agreement with
 Transmap Corporation in the not to exceed amount of $250,000.00 to
 update the City’s Pavement Management System and provide a Sign
 Inventory.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 3
Committee of the Whole Meeting Minutes - Final April 1, 2025



 25-0205 A Resolution for the Acceptance of Bid Pricing from Contractors for
 Mowing Landscape Maintenance for Several City Departments (Bid
 25-013) for a One Year Contract with Three Optional One Year
 Extensions upon mutual consent.
 (PLACED ON CONSENT AGENDA)


 25-0223 A Resolution to award the High Street and Pierce Street Intersection
 Water Main Improvements, located in Ward 1, to Superior Excavating
 Co., in the bid amount of sixty-three thousand four hundred eighty-seven
 dollars and zero cents ($63,487.00).
 (PLACED ON CONSENT AGENDA)


 25-0228 A Resolution to award the N. Elmwood Drive Water Main Replacement
 project, located in Ward 6 to Winniger Excavating, Inc., in the bid amount
 of nine hundred thirty-three thousand four hundred sixty-five dollars and
 zero cents ($933,465.00).
 (PLACED ON CONSENT AGENDA)


 25-0229 A Resolution to award the Daywards Ct. Water Main Replacement
 project, located in Ward 3, to Brandt Excavating Inc., in the bid amount of
 six hundred seventy-two thousand one hundred fifty-seven dollars and fifty
 cents ($672,157.50).
 (PLACED ON CONSENT AGENDA)


 25-0230 A Resolution authorizing the Director of Purchasing to execute an
 agreement with Hygieneering, Inc. in the amount of $123,285.00 to
 provide safety consulting services to the Department of Public Works.
 (PLACED ON CONSENT AGENDA)


 25-0231 A Resolution authorizing the Director of Purchasing to execute a contract
 with Hitchcock Design Group to provide design services for Millennium
 Plaza in the amount of $218,300.
 (PLACED ON CONSENT AGENDA)


 25-0232 A Resolution authorizing the Director of Purchasing to renew the
 professional services agreement with Olea Networks, Inc. for large water
 meter sensor and analytical services.
 (PLACED ON CONSENT AGENDA)




City of Aurora Page 4
Committee of the Whole Meeting Minutes - Final April 1, 2025



 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE

 The Rules, Administration and Procedure Committee Met On March 18,2025 and
 Reviewed the Following Items:

 25-0224 Presentation and discussion of upcoming proposed ordinance
 amendment to Chapter 27, specifically Sec. 27-176 "Parking
 Commercial Vehicles, Trailers, Truck Trailers and Truck Tractors in
 Residential Districts".
 (INFORMATION ONLY)


 25-0225 A Resolution approving the appointment of Robert Dunn to the Civil
 Service Commission.
 (PLACED ON CONSENT AGENDA)


 25-0226 A Resolution authorizing the appointment of Marquerite Blitch to the
 Mayor's Sustainable Aurora Advisory Board.
 (PLACED ON CONSENT AGENDA)


 HELD ITEMS FROM LAST C.O.W. MEETING

 25-0181 A Resolution authorizing approval of a Loan Agreement between the City
 of Aurora, Delicia Bowling, and Darius Butler for the purpose of
 facilitating the opening of The Soul Spot, a soul food restaurant, in Unit
 E4 at the Fox Valley Mall located at 195 Fox Valley Center Dr, Aurora, IL
 60504
 David Dibo, Director of Economic Development - City of Aurora, presented.
 Patricia Ryan - Fox Valley Mall, presented.
 Priscilla Orozco and Omar Perez - Economic Development - City of Aurora,
 presented.
 (PLACED ON CONSENT AGENDA)


 STAFF REPORT

 There was no Staff Report.


 CLOSED SESSION

 There was no need for a Closed Session at this meeting.




City of Aurora Page 5
Committee of the Whole Meeting Minutes - Final April 1, 2025



 ADJOURN

 A motion was made by Alderwoman Smith and seconded by Alderman Franco
 to adjourn this meeting. The motion carried by voice vote and the meeting
 adjourned at 5:37 p.m.

 Submitted by:

 __________________________________________
 Jennifer Stallings, City Clerk

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 Any individual requiring language translation and/or with a disability requesting a
 reasonable accommodation in order to participate in a public meeting should contact
 the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The
 City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois,
 via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort
 will be made to allow for meeting participation.

 Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y
 solicite una adaptación razonable para poder participar en una junta pública, debe
 comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la
 junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en
 persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por
 correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la
 participación en la junta.




City of Aurora Page 6