Portland Open Space Vision — Portland, ME
Date: 2015-05-06

Portland Open Space Vision and Implementation Plan
 Stakeholder Meeting No. 3
 Wednesday, May 6, 2015
 6pm – 8pm
 Room: Portland City Hill, Room 24
___________________________________________________________________

 1. Introduction/welcome (5 minutes)

 2. Review of objectives and process (10 minutes)

 3. Steering Committee Decision on Vision Statement (10 minutes). Two choices emerged
 from last meeting: (Note: the difference is noted in underline.)

 Portland will build on our historic system of parks, trails, and open spaces to enhance our
 quality of life, protect our environment, and promote the economic well-being of our
 remarkable city by the sea.
OR
 Portland commits to sustain and build on our historic system of parks, trails, and open
 spaces to enhance our quality of life, protect our environment, and promote the
 economic well-being of our remarkable city by the sea.

 4. Review the high-level goals for the park and open space system that emerged during
 the last meeting, and discuss whether there are any additional goals (15 minutes)

 Goals for the Portland Park and Open Space System (draft):
 o Provide an inter-connected system of parks, trails and open spaces
 o Provide ready access for all residents to the wide range of recreation and open
 space opportunities (thinking broadly park and open space types and amenities)
 o Provide high quality parks and open spaces
 o Have well-maintained parks and open spaces
 o Provide spaces for multi-generational use
 o Make spaces available for special events (as site appropriate)
 o Promote citizen stewardship
 o Promote biological diversity and wildlife habitat (as site appropriate)
 o Preserve historic resources in the parks and open space system
 o Preserve the intrinsic values of the park and open space system

 5. Level of service discussion (45 minutes)
 Level of Service: a developed standard tailored to an appropriate range, quantity and
 quality of recreational facilities within its fiscal limits (e.g. 10 minute walk to an aquatic
 center)
 a. Review purpose of Level of Service Goals and where we are in the
 process of developing them.
 b. Review and discuss hand-out. Which are most important and most
 feasible?

6. Park and Open Space Public Fundraising Potential – discussion of Trust for Public Land
 preliminary research findings (20 minutes)

7. Brief Updates (15 minutes)
 a. Follow-up from last meeting: community survey comparison and cross-tabs
 b. Looking ahead: Park audits.

Portland Open Space Vision and Implementation Plan
 Stakeholder Meeting No. 3
 Wednesday, May 6, 2015
 6pm – 8pm
 Room: Portland City Hall, Room 24

In attendance:
 1. Brian Wentzell 2. David LaCasse 3. Bethany Sanborn 4. Rebeccah Schaffner 5. Bill Needelman
 6. Dory Waxman 7. Mike Bobinsky 8. Sally Deluca 9. Tom Jewell 10. Anne Pringle 11. Diane
 Davison 12. Colleen Tucker 13. Jaime Parker 14. Bobbi Keppel 15. Nat May 16. Jeremy Bloom 17.
 Troy Moon 18. Jan Kearce
  _______________________________________________________________

  1. Introduction/welcome
  Wolfe welcomed participants and introduced TPL’s Land + People, describing
 similar urban work going on across the country.

  2. Review of objectives and process
  Kelley provided a brief overview of the project objectives the stakeholder and
 steering committee configuration; and the definition of “parks and open spaces”
 for purposes of this project.
  Anne asked whether the scope of work included an examination of the
 administrative structure for parks and recreation within city government and a
 recommendation on how to structure a parks department to oversee and
 steward the parks. Kelley clarified that this is not in TPL’s scope of work for this
 project and Wolfe emphasized that although it is beyond our scope of work, it is
 an important question.
  Dory asked where the recommendations will go when they are complete; she
 and others suggested that the vision and implementation plan should be
 presented as a recommendation to city council for adoption so that work and
 policies will be built around it. Action: Mike B. to follow up and confirm.
  Note: The next stakeholder meeting will be June 24 from 6:00 – 8:00 pm (This will
 be instead of the meeting previously scheduled the first week of June and the
 meeting scheduled for the first week of July.)

  3. Steering committee decision on vision statement. Two choices emerged from
 discussion at the last stakeholder meeting. See this month’s meeting agenda for the full
 text for the options. Kelley reviewed the steps undertaken to arrive at these two vision
 statements. There was a brief discussion and then the Steering Committee voted 4:1 to
 adopt this as the vision statement for the project: Portland commits to sustain and build
 on our historic system of parks, trails, and open spaces to enhance our quality of life,
 protect our environment, and promote the economic well-being of our remarkable city
 by the sea.
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4. Review the high-level goals for the park and open space system that emerged during
 the last meeting, and discuss whether there are any additional goals. Kelley asked the
 stakeholders to review a preliminary list of goals for the park and open space system
 that emerged from the stakeholder discussion at the last meeting when the group was
 brainstorming ideas for “services” that the park and open space system should provide.
 (See agenda for this meeting for original list presented.) Kelley mentioned that (at the
 last meeting) stakeholders were asked to identify services that can be measured and
 tracked over time. Our of that discussion emerged a wide range of goals , some of which
 can be relatively easily measured and tracked and others that may not be readily
 measured, but that are nonetheless important goals to acknowledge as part of this
 visioning project. She observed that they are, by and large, consistent with the Green
 Spaces, Blue Edges plan. Next, the group reviewed the list and put forward ideas for
 how to improve it. What follows is a new version of the list that reflects the edits and
 additions from the group made during this meeting:

 Goals for the Portland Park and Open Space System (draft):
 o Provide an inter-connected system of parks, trails and open spaces
 o Provide ready access for all residents to the wide range of recreation and open
 space opportunities (thinking broadly park and open space types and amenities)
 o Provide high quality parks and open spaces
 o Have well-maintained parks and open spaces
 o Provide appropriate spaces for people of all ages close to home
 o Provide spaces for multi-generational use
 o Promote engaged citizen stewardship
 o Preserve the intrinsic values of the park and open space system
 o Proactively program our public spaces
 o Make spaces available for special events (as site appropriate)
 o Provide free opportunities for physical activity
 o Preserve historic resources in the parks and open space system
 o Promote biological diversity and wildlife habitat (as site appropriate)
 o Provide opportunity for growing food
 o Manage stormwater on site
 o Sustain the systems’ breadth and quality with adequate funding and staffing

5. Level of service discussion

 Kelley reviewed the purpose of Level of Service Goals and where we are in the process
 of developing them. She shared a handout with a draft list of services to measure that
 needs to be further refined by this group. She said the subcommittee (which met twice
 by phone since the April stakeholder meeting) agreed that the Level of Service Goals
 selected should apply to the whole park system, and she relayed a conversation that she
 had with city staff who mentioned that some of the draft goals may best be measured
 with help from other groups (e.g. around wildlife, historic resources, and invasive
 species). Stakeholders had several comments and questions:

 2
  Anne asked: Is there another name we could use instead of “level of service
 goals”? No one had an suggestions so we’ll table for now but revisit later
  Bill asked: how do we prioritize this list and how will results be used?
  Bobbi highlighted “part time parks”: Sundays on the Boulevard, for instance.
 And possible Federal Street being closed near the Press Hotel. We have not
 considered this yet in our discussions. How do you measure? Can we come up
 with way to measure? How to categorize: as recreation, for example?
  There was discussion around events and how to track them. People must get
 permits for events, which is an easy way to track them. However, there are a lot
 of “pop-up” events that would not necessarily be tracked. There are also events
 that are not necessarily “public” – road races, Winter Kids fundraiser, etc. Since
 we want to track usage of the park system, someone mentioned that it’s okay if
 events are private or public. Is there a way to track annual versus one-off
 events?
  Jamie reminded the group that we should be thinking strategically about streets
 – they are large public open space – how do we take advantage of streets as
 public places?
  Colleen: wants to make sure we are aware that human use of parks/
 programming generally doesn’t push wildlife to the side.
  Tom: biological metric should be included. Jeff Tarling has been doing biological
 studies. Portland Trails does biological audits. Forest and ecological health
 should be part of conversation, with sub categories: wildlife habitat and invasive
 species (for instance; to be refined!).
  Diane mentioned the crowdsourcing bird data that Audubon does. Very
 effective.
  We could consider subcategorizing some of the level of service items.

Then the participants divided into three groups and each group was assigned 1/3 of the draft
goals to review. Participants spent about 30 minutes discussing ways to improve the draft level
of service goals assigned to their group. Attached is an updated chart for level of service goals
that reflects the feedback that was reported out when the larger group reconvened. This will
be reviewed at the next meeting.

 6. Brief Updates
 a. Follow-up from last meeting: community survey comparison and cross-tabs.
 There was not enough time to review the cross-tab results that were requested
 at the last meeting, but TPL produced and distributed them as handouts during
 this meeting.
 b. Looking ahead: Park evaluations. Kelley mentioned that TPL has developed a
 tool that will be used to rapidly audit each park in Portland in mid-June. The city
 has specifically requested that the tool be capable of being administered easily
 (and inexpensively) so that it can be repeated in future years and provide
 valuable comparison/tracking data. These stakeholders offered to review the

 3
 tool for TPL before it goes live in mid-June: Anne, Diane, Bill, Jamie, Bobbi, Troy,
 and David.

 7. Park and Open Space Public Fundraising Potential – discussion of Trust for Public Land
 preliminary research findings.

Wolfe said that TPL has been studying ways to pay for park work. While we are still pulling
data, Wolfe gave examples on different ways to raise funds for parks. He explained that we will
create a subcommittee to assist us in further investigating opportunities to raise money for
parks and open spaces. Anne Pringle, Tom Jewell, and Michael Mertaugh have volunteered to
be on this committee. Wolfe explained that others are welcome to join, and then he thanked
all participants and adjourned the meeting.




 4
 Portland Park and Open Space Level of Service Objectives (v2)


Purpose of this task:
To select services related to the parks and open spaces of Portland that can be measured and tracked over time. Note: After a
service is identified (and prioritized), the next step is to set a goal for that service and then measure progress toward accomplishing
that goal. The level of service objectives should help the Recreation & Facilities Management Department and Department of
Public Services evaluate both the short-term and long-term success of the park system.


Criteria for evaluating possible services:
1. Feasibility: Feasibility of tracking, including affordability and timing.
2. Importance/relevance: Must be critical mission delivery of the park and recreation system
3. Jurisdiction: Must be a service goal within the city boundaries
4. Scale: Be conducive to a city-wide review and not just pertaining to a small subset of a certain type of park, trail or open space.

Notes:

  For all of the accessibility measures (which should show where adequate service is lacking), we should consider having a
 different standard in high density areas. (E.g. part of the peninsula that is already dense and targeted for in-fill). For example,
 community gardens may need to be closer in high-density areas.
  For all of the accessibility measures, we may decide to look at distribution across the 17 neighborhoods (e.g. which
 neighborhoods are well-served v. under-served?) or across the 5 districts (e.g. which districts are well-served v. under-
 served?)
  For some services, the subcommittee suggests acknowledging different park typologies as some types of parks may have
 different standards than others. E.g. a signature park would be one type.
Potential Services to Measure (clustered by themes)

Provision of Service Objectives Unit of Measure
1. Accessibility / distribution of Every residents within a # and location of open spaces. # and location of underserved people
open space1 10 minute walk of an revealed by spatial analysis that takes into account major barriers. (Could
 appropriate open space potentially also include findings from a bus route assessment)
2. Accessibility / distribution of Every resident within __ # and location of park amenities (by type). # and location of underserved
open space amenities distance of a people. E.g. types of amenities that could potentially be tracked: 1)
 __[amenity]__ playgrounds, 2) ballfields, 3) picnic areas, 4) park restrooms, 5) park benches,
 6) natural areas, or 7) water features
3. Accessibility / distribution of All parks are in # and location of parks and open spaces accessible to people with
parks for people with compliance with federal disabilities. # and location of underserved disabled people.
disabilities standards
4. Accessibility / distribution of All residents within a 10 # of people served and/or # of neighborhoods served.
Community gardens minute walk (.5 miles)

5. Community gardens # provided meets the Total # of plots and no wait list for a plot.
 demand
6. Open space inter- Strive for better Total miles of trails connecting one or more park and/or open space
connectivity connectivity
7. Quality of open spaces [We’ll revisit after park [We’ll revisit after park audit is complete]
 audit is complete]
8. Maintenance of open spaces Create maintenance Are we meeting these guidelines?
 guidelines for each park.2 Calls to maintenance hotline (click-it/fix-it)
9. Safety of open spaces Increase safety of open ?
 spaces

1
  For purposes of this project “open space” means: parks, playgrounds, active playing fields, community gardens, plazas/squares,
cemeteries, trails, natural areas or golf courses.
2
  Have service standards for parks by category – e.g. natural playgrounds, manufactured playgrounds, landscaped trails, open parks,
natural areas, developed areas, etc.
10. Dollars raised for the open Increase public and Public $ raised each year and private $ raised each year that are invested
space system private contributions to into the open space system.
 open space system
11. Citizen stewardship Increase volunteerism Total # of volunteer hours and total # of annual volunteers3
12. Programming of open Create appropriate ?
spaces programming for each
 park
13. Events ? # of events per year, 4 track also by type of event and by geographic distribution.

14. Trees Maintain and expand # of total trees. 5
 trees in public parks
15. Forest and ecological Increase ecological Invasive species reduction? Wildlife count increase?
health health of open spaces




3
  To track this, the City will need a system to periodically survey non-profit groups that organize volunteers or donors for Portland’s
parks and open space system
4
  City is currently tracking.
5
  City is currently tracking.