Rules, Administration, and Procedure — Aurora, IL
Date: 2023-07-18

City Hall - 5th Floor
 City of Aurora
 44 E. Downer Place
 Aurora, IL 60507
 Rules, Administration, and Procedure

 Agenda - Final Chairperson Ron Woerman
 Vice Chair Emmanuel Llamas
 Tuesday Alderman Edward J. Bugg
 Alderman Carl Franco
 July 18, 2023 Alderwoman Patricia Smith

 3:00 PM


 Members of the public wishing to provide public comment for this meeting
 must be physically present at the meeting and registered to speak prior to the
 meeting being called to order. Please contact the Aldermen’s Office at (630)
 256-3020 with questions.
 CALL TO ORDER

 ROLL CALL

 APPROVAL OF MINUTES

23-0456 Approval of the minutes for the Rules, Administration and Procedure Committee
 meeting held on June 6, 2023 .

 PUBLIC COMMENT

 AGENDA

23-0237 A Resolution approving the appointment of Vimi Shukla and Jyoti Shirahatti to the
 Indian American Community Outreach Advisory Board .

23-0545 A Resolution authorizing and directing the Chief of Staff of the Office of the
 Aldermen to encumber and expend funds allocated to Ward 7 for purposes related
 to the Martin Luther King, Jr. Funfest and Back to School Bash .
23-0552 A discussion regarding Section 2-125 “Standing and Special Committee
 Operating Procedures” regarding discretion to cancel meetings .

 CLOSED SESSION

 ADJOURNMENT




City of Aurora Page 1 Printed on 7/14/2023
Rules, Administration, and Agenda - Final July 18, 2023
Procedure


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE
 CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours
 in advance of the scheduled meeting. The Aldermen's Office can be reached in
 person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email
 at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 2 Printed on 7/14/2023

City Hall - 5th Floor
 City of Aurora
 44 E. Downer Place
 Aurora, IL 60507


 Rules, Administration, and Procedure
 Meeting Minutes - Final
 Tuesday
 July 18, 2023
 3:00 PM
 Chairperson Ron Woerman
 Vice Chair Emmanuel Llamas
 Alderman Edward J. Bugg
 Alderman Carl Franco
 Alderwoman Patricia Smith


 Members of the public wishing to provide public comment for this meeting
 must be physically present at the meeting and registered to speak prior to the
 meeting being called to order. Please contact the Aldermen’s Office at (630)
 256-3020 with questions.

 CALL TO ORDER

 Chairman Woerman called the meeting to order at 3:03 PM


 ROLL CALL

 Present: 5 - Chairperson Ron Woerman, Vice Chair Emmanuel Llamas, Alderman
 Edward Bugg, Alderman Carl Franco and Alderwoman Patty Smith

 APPROVAL OF MINUTES

 23-0456 Approval of the minutes for the Rules, Administration and Procedure
 Committee meeting held on June 6, 2023 .
 A motion was made by Alderwoman Smith, seconded by Alderman Franco, that
 this agenda item be accepted and filed. The motion carried.

 Ayes: 5


 PUBLIC COMMENT


 AGENDA




City of Aurora Page 1
Rules, Administration, and Meeting Minutes - Final July 18, 2023
Procedure


 23-0237 A Resolution approving the appointment of Vimi Shukla and Jyoti
 Shirahatti to the Indian American Community Outreach Advisory
 Board.
 Alex Voigt, Mayor's Office

 A motion was made by Alderwoman Smith, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 23-0545 A Resolution authorizing and directing the Chief of Staff of the Office
 of the Aldermen to encumber and expend funds allocated to Ward 7
 for purposes related to the Martin Luther King, Jr. Funfest and Back to
 School Bash.
 Rich Jacobs, Aldermen's Office

 A motion was made by Alderwoman Smith, seconded by Alderman Franco, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 23-0552 A discussion regarding Section 2-125 “Standing and Special
 Committee Operating Procedures” regarding discretion to cancel
 meetings.
 Alderman Edward J. Bugg

 This Information/Discussion Only was forwarded as information only


 CLOSED SESSION


 ADJOURNMENT

 A motion was made by Alderwoman Smith, seconded by Vice Chair Llamas,
 that this meeting be adjourned. The motion carried. Chairman Woerman
 adjourned the meeting at 3:42 PM.

 Ayes: 5




City of Aurora Page 2
Rules, Administration, and Meeting Minutes - Final July 18, 2023
Procedure


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY
 OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY
 ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL
 ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING.
 MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL
 RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY
 OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND
 LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order
 to participate in a public meeting should contact the Aldermen's Office at least 48
 hours in advance of the scheduled meeting. The Aldermen's Office can be
 reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at
 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be
 made to allow for meeting participation.




City of Aurora Page 3