SECA Commission — Naperville, IL
Date: 2022-04-04

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 SECA Commission

Monday, April 4, 2022 6:00 PM Meeting Rooms A&B



 Agenda Introductory Language
 TO SPEAK LIVE AT THE MEETING: To address the Commission, members of the
 public may sign up with staff immediately prior to the meeting.

 PUBLIC ACCOMMODATION:
 • Any individual who may require an accommodation to participate in the meeting
 should contact the Community Services Department at (630) 305-5300 by 4 p.m. on
 April 4.

 PARTICIPATION GUIDELINES:
 The citizen participation guidelines are outlined in 1-5-6-6: - CITIZEN PARTICIPATION
 of the Naperville Municipal Code.

 • ALL VIEWPOINTS AND OPINIONS WELCOME: All viewpoints are welcome, positive
 comments and constructive criticism are encouraged. Speakers must refrain from
 harassing or directing threats or personal attacks at Commission members, staff,
 other speakers or members of the public. Comments made to intentionally disrupt
 the meeting may be managed as necessary to maintain appropriate decorum and
 allow for city business to be accomplished.

 • SPEAKER TIME LIMITS: Speakers must limit their remarks to no more than three
 minutes.

 • IF YOU SIGNED UP TO SPEAK, staff will call your name at the appropriate time
 during the meeting. Once your name is called you may identify yourself for the public
 record and then address remarks to the Commission as a whole. Speak clearly and
 try to limit remarks directly to the matter under discussion. Speakers are called in the
 order they sign up.

A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:



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SECA Commission Meeting Agenda April 4, 2022



D. RECOGNITION:
1. 22-0379 Recognize outgoing SECA Commissioners Jacque Clermont and Donna
 Kearney

E. OLD BUSINESS:
1. 22-0380 Review and approve the SECA Commission meeting minutes of
 December 1, 2021

2. 22-0395 Discuss the CY22 SECA Grant Fund application/approval cycle and
 provide recommendations for CY23
3. 22-0396 Receive a status report regarding the Public Arts Task Force


F. NEW BUSINESS:
1. 22-0427 Revise the regular SECA Commission meeting minutes of July 19, 2021,
 September 14, 2021, and November 13, 2021 to correct commissioner
 attendance

G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 3/29/2022

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes - Final

 SECA Commission


Monday, April 4, 2022 6:00 PM Meeting Rooms A&B


 Agenda Introductory Language
 TO SPEAK LIVE AT THE MEETING: To address the Commission, members of the
 public may sign up with staff immediately prior to the meeting.

 PUBLIC ACCOMMODATION:
 • Any individual who may require an accommodation to participate in the meeting
 should contact the Community Services Department at (630) 305-5300 by 4 p.m. on
 April 4.

 PARTICIPATION GUIDELINES:
 The citizen participation guidelines are outlined in 1-5-6-6: - CITIZEN PARTICIPATION
 of the Naperville Municipal Code.

 • ALL VIEWPOINTS AND OPINIONS WELCOME: All viewpoints are welcome, positive
 comments and constructive criticism are encouraged. Speakers must refrain from
 harassing or directing threats or personal attacks at Commission members, staff,
 other speakers or members of the public. Comments made to intentionally disrupt
 the meeting may be managed as necessary to maintain appropriate decorum and
 allow for city business to be accomplished.

 • SPEAKER TIME LIMITS: Speakers must limit their remarks to no more than three
 minutes.

 • IF YOU SIGNED UP TO SPEAK, staff will call your name at the appropriate time
 during the meeting. Once your name is called you may identify yourself for the public
 record and then address remarks to the Commission as a whole. Speak clearly and
 try to limit remarks directly to the matter under discussion. Speakers are called in the
 order they sign up.

A. CALL TO ORDER:

 Acting SECA Chairwoman Coletta called the meeting to order at 6:02 p.m.

B. ROLL CALL:
 Present 10 - Judith Brodhead, Vasavi Chakka, Nancy Chen, Jaqueline Clermont, Vicki Coletta,
 Shannon Greene Robb, Donna Kearney, Tom Miers, Theresa Sullivan, and Nancy
 Turner
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SECA Commission Meeting Minutes - Final April 4, 2022




 Also Present - Student Commissioner Rahil Patel

 Staff Present - Dawn Portner, Special Events Coordinator

 SECA Chairwoman Brodhead participated via teleconference (entered at 6:11
 p.m.)

 Commissioner Chakka entered the meeting at 6:13 p.m.

C. PUBLIC FORUM:

 No speakers.

D. RECOGNITION:

1. Recognize outgoing SECA Commissioners Jacque Clermont and Donna Kearney

 Acting Chairwoman Coletta recognized outgoing SECA Commissioners
 Kearney and Clermont and thanked them for their outstanding service. Both
 were presented with Certificates of Appreciation from Mayor Chirico.

E. OLD BUSINESS:

1. Review and approve the SECA Commission meeting minutes of December 1, 2021

 Commissioner Turner made a motion, seconded by Commissioner Clermont to
 approve the SECA Commission meeting minutes of December 1, 2021. The
 motion carried by the following vote:

 Aye: 9- Brodhead, Chakka, Chen, Clermont, Coletta, Greene Robb, Kearney, Miers, and
 Turner

 Abstain: 1- Sullivan


2. Discuss the CY22 SECA Grant Fund application/approval cycle and provide
 recommendations for CY23
 The Commissioners reviewed the CY22 SECA Grant Fund application/approval
 cycle and discussed recommendations for CY23.

 The Commission discussed fundraisers, who receives funds raised from the
 event, whether funds are distributed to different organizations in the community,
 and the need to have a clear definition and set guidelines.

 Portner explained that in 2016 the Council approved the current definition of a
 fundraiser as an event with the primary purpose of generating revenue to
 support the organization's own mission. She said if an event met the definition it
 would be ineligible to apply. She concluded by stating that an event is not
 characterized as a fundraiser if the primary purpose is to present cultural or
 entertainment experiences.

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SECA Commission Meeting Minutes - Final April 4, 2022



 The Commission discussed implementing scoring criteria for applications and
 having clear guidelines to assist with evaluating applications.

 Porter explained that scoring criteria was approved as part of the 2018 SECA
 Grant Fund comprehensive review and implemented for the 2019 application
 cycle. She said the commissioners believed that the objective criteria that was
 created was too difficult to use and abandoned it the following year.

 The Commission discussed developing recusal protocol.

 The Commission discussed the possibility of moving City Services costs to the
 City Obligations category and only reviewing requests for event operations as
 well as the appropriateness of selecting a small number of events to fully fund
 each year.


 A motion was made by Greene Robb, seconded by Clermont, to require any
 Commissioner who is an employee or in a governing role of a specific
 organization that has applied for SECA funding to abstain from voting on that
 specific allocation request. The motion carried by the following vote:

 Aye: 9- Brodhead, Chakka, Chen, Clermont, Coletta, Greene Robb, Kearney, Miers, and
 Turner

 Abstain: 1- Sullivan




 Chairwoman Brodhead left the meeting at 7:15 p.m.

 Commissioner Chakka left the meeting at 7:36 p.m.


3. Receive a status report regarding the Public Arts Task Force

 Commissioner Greene Robb gave an update on the Public Art Exploratory Task
 Force and explained that an initial recommendation was presented to Council
 on October 19, 2021, that Council gave feedback and directed the Task Force
 to continue working and present a detailed program in the future, that the Task
 Force reconvened in December and formed four subcommittees to research
 program topics, and that materials will be submitted to staff for compilation into
 an Applicant Manual and presented to Council on May 17. She also stated that
 Task Force members have been asked to assist on projects to support the
 City's beautification efforts such as developing a Student Art Banner program
 for 95th Street, design of the Naperville Salutes banners, partnering with the
 Downtown Naperville Alliance on a summer pop-up art event in the downtown,
 and consulting on the design of new banners for the Historic District.
 The update was received.

F. NEW BUSINESS:


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SECA Commission Meeting Minutes - Final April 4, 2022

1. Revise the regular SECA Commission meeting minutes of July 19, 2021, September 14,
 2021, and November 13, 2021 to correct commissioner attendance
 When the minutes were being prepared for this meeting it was discovered the
 list of automated Commissioners names was not correct in the Legistar
 program used for Agenda Items, Minutes, etc. The City has corrected this issue
 and the affected minutes need to be amended to reflect this change.
 A motion was made by Kearney, seconded by Clermont, to update the regular
 SECA Commission meeting minutes of: July 19, 2021, September 14, 2021 and
 November 13, 2021 to correct Commissioner attendance. The motion carried by
 the following vote:

 Aye: 7- Chen, Clermont, Coletta, Greene Robb, Kearney, Miers, and Turner

 Absent: 2- Brodhead, and Chakka

 Abstain: 1- Sullivan

G. ADJOURNMENT:
 Commissioner Kearney made a motion, seconded by Commissioner Miers to
 adjourn the SECA Commission meeting of April 4, 2022 at 8:10 p.m. The motion
 carried by the following vote:

 Aye: 7- Chen, Clermont, Coletta, Greene Robb, Kearney, Miers, and Turner

 Absent: 2- Brodhead, and Chakka

 Abstain: 1- Sullivan




 /S/ Dawn Portner
 Dawn Portner
 Special Events Coordinator




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