Public Art Committee — Portland, ME
Date: 2025-06-24
Time: 16:00

Anna Berke, Chair
 Sharon Dennehy, Vice-Chair
 Kat Zagaria Buckley
 Phoebe Cole
 Alison Gibbs
 Kelly Hrenko, City Manager appointee
 Sarah Michniewicz, City Councilor
 Stephanie Motter
 John Whipple
 Ronnie Wilson, Creative Portland appointee

 Management & Administration
 Sean King, Urban Designer with Planning & Urban
 Development Department


 PORTLAND PUBLIC ART COMMITTEE
 Tuesday, June 24, 2025
 4:00 PM Online via Zoom

1. Zoom Meeting Information
 Due to the existence of an emergency or urgent issue the Portland Public Art Committee will conduct this
 meeting by remote methods/technology at the Zoom link provided below, in accordance with the
 requirements of 1 M.R.S. section 403-B and the City Council's Remote Participation Policy.

 Allow your computer to install the free zoom app to get the best meeting experience.
 For more information on how to use Zoom, please go to: https://content.civicplus.com/api/assets/18148b5d-
 f26e-472f-8d2c-245db97e5c27?cache=1800 Public

 Public comment will be taken; written comments may be submitted to publicart@portlandmaine.gov

 Please click the link below to join the webinar:

 https://portlandmaine-gov.zoom.us/j/81634418875

 Or One tap mobile: US: +19292056099,,81634418875# or +13017158592,,81634418875#
 Or Telephone: Dial (for higher quality, dial a number based on your current location):
 US: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782
 or +1 346 248 7799
 Webinar ID: 816 3441 8875
 International numbers available: https://portlandmaine-gov.zoom.us/u/kcytm2arCM

2. Call to Order (Berke)
 Roll Call (King)
 May 21, 2025 Meeting Minutes
3. Governance/Board Development (Berke, Dennehy)
 A. Annual plan report FY25 & proposed budget FY26 draft updates
 B. Committee member seat updates
4. Staff Communications (King)
 A. City Council agenda request for July 14th to accept gift of public art from applicants Judith
 Kendrich & Jim DiBiase.
 B. Public art fund blanc - no updates or invoices paid since last meeting on May 21, 2025.
 C. Encumbrances for new acquisitions of public art - no updates.
5. Subcommittee Reports
 Acquisitions (Formerly "Gifts") Subcommittee (Cole, Zagaria, Hrenko)
 1. Subcommittee members to share updates

 Communications Subcommittee (Motter, Berke, Gibbs)
 1. Subcommittee members to share updates

 Collection Management (Formerly "Site Selection") Subcommittee (Dennehy, Gibbs,
 Berke, Zagaria)
 1. Subcommittee members to share updates.
 2. Conversation assessment proposal for FY25 updates.
6. Project Reports
 Conservation Projects
 1. Jewell Box (Dennehy) - Committee member and/or staff to provide updates and
 coordination with service providers about possible alternations to remediate issues with
 vandalism.
 2. Passing the Torch (Zagaria) - Staff to provide updates from Staff on overall lighting
 performance related to vehicle collisions.
 3. Rustle Diptych II - Staff to provide updates to inground light fixture replacement regarding
 a quote for additional work to replace the electrical conduit.
 4. Langlais Birdhouse Heads - Committee member updates from Tuckerbrook Conservation
 LLC.
 5. Portland Bricks (Dennehy, Gibbs) - Committee member updates from artist Ayumi Horie.
7. Other Business
8. Public Comment
9. Meeting Adjourns

Anna Berke, Chair
 Sharon Dennehy, Vice-Chair
 Kat Zagaria Buckley
 Phoebe Cole
 Alison Gibbs
 Kelly Hrenko, City Manager appointee
 Sarah Michniewicz, City Councilor
 Stephanie Motter
 John Whipple
 Ronnie Wilson, Creative Portland appointee

 Management & Administration
 Sean King, Urban Designer with Planning & Urban
 Development Department


 PORTLAND PUBLIC ART COMMITTEE
 Tuesday, June 24, 2025
 4:00 PM Online via Zoom

1. Zoom Meeting Information
 Due to the existence of an emergency or urgent issue the Portland Public Art Committee will conduct this
 meeting by remote methods/technology at the Zoom link provided below, in accordance with the
 requirements of 1 M.R.S. section 403-B and the City Council's Remote Participation Policy.

 Allow your computer to install the free zoom app to get the best meeting experience.
 For more information on how to use Zoom, please go to: https://content.civicplus.com/api/assets/18148b5d-
 f26e-472f-8d2c-245db97e5c27?cache=1800 Public

 Public comment will be taken; written comments may be submitted to publicart@portlandmaine.gov

 Please click the link below to join the webinar:

 https://portlandmaine-gov.zoom.us/j/81634418875

 Or One tap mobile: US: +19292056099,,81634418875# or +13017158592,,81634418875#
 Or Telephone: Dial (for higher quality, dial a number based on your current location):
 US: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782
 or +1 346 248 7799
 Webinar ID: 816 3441 8875
 International numbers available: https://portlandmaine-gov.zoom.us/u/kcytm2arCM

2. Call to Order (Berke)
 Roll Call (King)
 May 21, 2025 Meeting Minutes
3. Governance/Board Development (Berke, Dennehy)
 A. Annual plan report FY25 & proposed budget FY26 draft updates
 B. Committee member seat updates
4. Staff Communications (King)


 Page 1
 A. City Council agenda request for July 14th to accept gift of public art from applicants Judith
 Kendrich & Jim DiBiase.
 B. Public art fund blanc - no updates or invoices paid since last meeting on May 21, 2025.
 C. Encumbrances for new acquisitions of public art - no updates.
5. Subcommittee Reports
 Acquisitions (Formerly "Gifts") Subcommittee (Cole, Zagaria, Hrenko)
 1. Subcommittee members to share updates

 Communications Subcommittee (Motter, Berke, Gibbs)
 1. Subcommittee members to share updates

 Collection Management (Formerly "Site Selection") Subcommittee (Dennehy, Gibbs,
 Berke, Zagaria)
 1. Subcommittee members to share updates.
 2. Conversation assessment proposal for FY25 updates.
6. Project Reports
 Conservation Projects
 1. Jewell Box (Dennehy) - Committee member and/or staff to provide updates and
 coordination with service providers about possible alternations to remediate issues with
 vandalism.
 2. Passing the Torch (Zagaria) - Staff to provide updates from Staff on overall lighting
 performance related to vehicle collisions.
 3. Rustle Diptych II - Staff to provide updates to inground light fixture replacement regarding
 a quote for additional work to replace the electrical conduit.
 4. Langlais Birdhouse Heads - Committee member updates from Tuckerbrook Conservation
 LLC.
 5. Portland Bricks (Dennehy, Gibbs) - Committee member updates from artist Ayumi Horie.
7. Other Business
8. Public Comment
9. Meeting Adjourns




 Page 2
 Anna Berke, Chair
 Sharon Dennehy, Vice-Chair
 Kat Zagaria Buckley
 Phoebe Cole
 Alison Gibbs
 Kelly Hrenko, City Manager appointee
 Sarah Michniewicz, City Councilor
 Stephanie Motter
 John Whipple
 Ronnie Wilson, Creative Portland appointee

 Management & Administration
 Sean King, Urban Designer with Planning & Urban Development Department

 PORTLAND PUBLIC ART COMMITTEE
 May 21, 2025 Meeting Minutes
 4:00 p.m. – 6:00 p.m. online via Zoom link

 Due to the existence of an emergency or urgent issue the Portland Public Art Committee will conduct
 this meeting by remote methods/technology at the Zoom link provided below, in accordance with the
 requirements of 1 M.R.S. section 403-B and the City Council's Remote Participation Policy.

 Allow your computer to install the free zoom app to get the best meeting experience.

 For more information on how to use Zoom, please go to:
 https://content.civicplus.com/api/assets/18148b5d-f26e-472f-8d2c-245db97e5c27?cache=1800 Public

 Public comment will be taken; written comments may be submitted to publicart@portlandmaine.gov

 Please click the link below to join the webinar:
 https://portlandmaine-gov.zoom.us/j/81634418875
 Or One tap mobile : US: +19292056099,,81634418875# or +13017158592,,81634418875#
 Or Telephone: Dial(for higher quality, dial a number based on your current location):
 US: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782
 or +1 346 248 7799
 Webinar ID: 816 3441 8875
  International numbers available: https://portlandmaine-gov.zoom.us/u/kcytm2arCM
 ------------
1. Call to Order (Berke) @ 4:01pm
 + Roll call (King) Committee members in attendance (Berke, Dennehy, Zagaria-Buckley, Cole, Gibbs,
 Michniewicz, Motter, Whipple, Wilson), Committee members not in attendance (Hrenko)
 + April 30, 2025 meeting minutes Motion to approve (Dennehy), second (Whipple), All committee
 members approved by raised hands.

2. Governance/Board Development (Berke, Dennehy)
 A. Annual plan report FY25 & Proposed budget FY26 draft, request for committee feedback by May
 29th Committee Chair Berke requested committee member feedback prior to drafting the FY25
 annual plan report and proposed budget FY26 for City Council agenda items in July or August
 2025.
 B. Committee meeting format (virtual, in-person, hybrid options). Committee discussion for Staff
 to explore hybrid option and meeting location at City Hall, Room 209 for September 17, 2025
 and future meetings. Staff to continue to coordinate with facilities staff.

3. Staff Communications (King)

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 A. Report of decisions at the meeting held on April 30, 2025 – Committee voted (9-0) to accept gift
 of public art from applicants Judith Kendrich & Jim DiBiase. Next step is for Staff to prepare
 agenda item for City Council.
 B. Public art fund balance – Invoice was paid for light replacement install at Passing the Torch =
 $780. Invoice was paid for in-ground light product purchase, quantity 4 = $2,565.18. Invoice was
 paid for in-ground light install at Loring Memorial, quantity 2 = $1,164.
 C. Encumbrances for new acquisitions of public art – No updates
4. Subcommittee Reports

 + Acquisitions (Formerly “Gifts”) Subcommittee (Cole, Zagaria, Hrenko)
 1. Subcommittee members to share updates. Committee members discussed the
 recommendation to accept the proposal of public art gift by Judith Kendrich and Jim
 DiBiase, Committee member Zagaria will provide updates to the Applicant. The
 subcommittee will prepare comments for the FY25 annual plan report.

 + Communications Subcommittee (Motter, Berke, Gibbs)
 1. Subcommittee members to share updates. The subcommittee will prepare comments
 for the FY25 annual plan report.

 + Collection Management (Formerly “Site Selection”) Subcommittee (Dennehy, Gibbs, Berke,
 Zagaria)
 1. Subcommittee members to share updates. The subcommittee will prepare comments
 for the FY25 annual plan report.
 2. Conservation assessment proposal for FY25 – Staff and subcommittee members to
 distribute RFP to potential conservators to review proposals received at a later date.
 Committee members sent the conservation assessment RFP and await responses from
 conservators.

5. Project Reports

 A. Conservation Projects
 1. Jewell Box (Dennehy) – Committee member and/or Staff to provide updates and
 coordination with service providers about possible alternations to remediate
 issues with vandalism. Committee member continue to talk to service providers
 to buff graffiti from glass.
 2. Passing the Torch (Zagaria) – Staff to provide updates on overall lighting performance.
 Committee member request additional information from Staff about overall lighting at
 the Deering roundabout to reduce the likelihood of collisions with artwork.
 3. Rustle Diptych II – Staff to provide updates to inground light fixture replacement
 regarding a quote for additional work to replace electrical conduit. Staff requested
 service provider quote to replace electrical conduit and complete costs to replace in-
 ground lights.
 4. Langlais Birdhouse Heads – Committee member updates from Tuckerbrook
 Conservation LLC. No updates
 5. Portland Bricks (Dennehy, Gibbs) – Committee member updates from artist Ayumi
 Horie. No updates

6. Other Business
 +Collection Management subcommittee requests Google drive to maintain committee files, Staff
 to follow with updates from the department operation budget.


 Page 4
 +Committee members requests additional clarification about the public art program allocation of
 funds, the City’s finance director will attend a future meeting.

7. Public Comment – No public comment

8. Meeting adjourns @ 4:58pm




 Page 5
FY25 - Public Art Fund (July 2024-June 2025)
TOTAL PPAC Balance
 A Total Balance (includes FY25) $ 359,178.05
 B Total Encumberances $ 202,172.00
 C Remaining Balance $ 157,006.05

Remaining Encumbrances from approved budget plans
 Activity Description Budget
 A Congress Square Public Art New Commission - Sarah Sze artist $ 176,000.00
 B Bramhall Square Artwork New Commission - Chris Miller artist $ 26,172.00
 Total Encumbered $ 202,172.00

FY25 - Proposed Budget Breakdown
 Activity Description Proposed FY25 Budget Current Budget Balance
 To cover routine maintenance, priority conservation
 A Conservation and Maintenance items $ 10,000 $ 6,100.00
 To cover repairs, theft, relocation, Community Art
 B Contingency Fund grant, plaque purchase, etc. $ 10,000 $ (9,368.48)
 C New Artwork New acquisition + install: $ 30,000 $ 30,000.00
 Total FY25 Budget $ 50,000 $ 26,731.52



 FY25 Expenses Funding Source Total (PAID) Project Notes

 Taggart Objects Conservation LLC Conservation and Maintenance $ 3,900.00 Wax protection (Hiker, Czar Reed), Pullen Fountain
 Maine Stone Scapes Contigency $ 9,500.00 Loring memorial etched granite post work
 Port City Glass Contingency $ 2,023.90 Glass replacement at Jewel Box
 Burr Signs Contingency $ 332.40 Acrobatic Dogs sign at Jetport
 CBE Contingency $ 3,043.00 Passing the Torch - (2) Stem light replacement
 CBE Contingency $ 740.00 Passing the Torch sculpture light replacement
 Delta Contingency $ 2,565.18 Purchase fixtures for repair (Quantity 4)

 CBE Contingency $ 1,164.00 Loring memorial inground light install (Quantity 2)
 Subtotal Expenses $ 23,268.48




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