Infrastructure and Technology Committee — Aurora, IL
Date: 2021-03-08

I & T Committee Meeting Remote
 City of Aurora Access Only
 44 E. Downer Place
 Aurora, IL 60507
 Infrastructure and Technology
 Committee
 Agenda - Final Chairperson Juany Garza
 Vice Chair Bill Donnell
 Monday Alderman Sherman Jenkins
 Alderman Judd Lofchie
 March 08, 2021 Alderman Ted Mesiacos

 4:00 PM

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR
 PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL:
 Phone Number: +1 312-626-6799
 Meeting ID: 896-3467-2888

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 AGENDA CLERK NO LATER THAN 2:00 PM ON MARCH 8, 2021- VIA EMAIL AT
 aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
 ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
 PUBLIC.
 CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

21-0127 Approval of the 2/22/2021 I & T committee meeting minutes.

 PUBLIC COMMENT

 AGENDA

21-0140 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 Schroeder Asphalt Services, Inc., P.O. Box 831, Huntley, IL 60142 in the amount of
 $894,040.00 for the 2021 Citywide Pavement Patching for Water and Sewer
 Maintenance.




City of Aurora Page 1 Printed on 3/4/2021
Infrastructure and Technology Agenda - Final March 8, 2021
Committee


21-0161 A Resolution to award a three year contract to Cox Landscaping, LLC, with the
 option of up to two additional annual extensions, in the amount of $83,300.00 per
 year for the Landscape Maintenance of Rain Gardens and Miscellaneous Storm
 BMPs project.

21-0170 A Resolution to Enter into a Memorandum of Understanding with the Fox Valley
 Music Foundation for the Calendar Year of 2021 .

21-0139 A Resolution authorizing the City of Aurora's Division of Communications in the
 Office of the Mayor and the Division of Information Technology in the Office of
 Innovation & Core Services to enter into an agreement with Duke Energy
 Corporation. Said agreement would grant Duke Energy Corporation and its
 subsidiaries and affiliates ("Duke Energy") the right to publish a case study
 including photos and information regarding the City's deployment of Smart Digital
 Kiosks. The case study may appear in various Duke Energy advertising and
 promotional materials and in various physical and digital formats.

 CLOSED SESSION

 ADJOURNMENT:

 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.
 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php
 ]
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours in
 advance of the scheduled meeting. The Aldermen's Office can be reached in person at
 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at
 aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 2 Printed on 3/4/2021

I & T Committee Meeting
 City of Aurora Remote Access Only
 44 E. Downer Place
 Aurora, IL 60507


 Infrastructure and Technology
 Committee
 Meeting Minutes - Final
 Monday
 March 08, 2021
 4:00 PM
 Chairperson Juany Garza
 Vice Chair Bill Donnell
 Alderman Sherman Jenkins
 Alderman Judd Lofchie
 Alderman Ted Mesiacos

 THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT:
 www.aurora-IL.org or www.facebook.org/cityofauroraIL


 TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR
 PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL:
 Phone Number: +1 312-626-6799
 Meeting ID: 896-3467-2888

 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE
 AGENDA CLERK NO LATER THAN 2:00 PM ON MARCH 8, 2021- VIA EMAIL AT
 aldermensoffice@aurora-il.org OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST
 PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE
 ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT
 ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE
 PUBLIC.

 CALL TO ORDER:

 Chairperson Garza called the meeting to order at 4:00pm.


 ROLL CALL

 Present: 5 - Chairperson Juany Garza, Vice Chair Bill Donnell, Alderman Sherman
 Jenkins, Alderman Judd Lofchie and Alderman Ted Mesiacos




City of Aurora Page 1
Infrastructure and Technology Meeting Minutes - Final March 8, 2021
Committee


 OTHERS PRESENT

 City of Aurora:

 Miguel Flores, IT; Andrew Feuerborn, IT; Jolene Coulter, Purchasing; Kurt
 Muth, Engineering; Mark Phipps, Engineering; Marissa Spencer, Legal
 Department; Jessica Kalal, Legal Department; Jason Bauer, Engineering;
 Cristal Colon, Aldermen's Office.

 APPROVAL OF MINUTES

 21-0127 Approval of the 2/22/2021 I & T committee meeting minutes.

 A motion was made by Alderman Jenkins, seconded by Alderman Lofchie, that
 this agenda item be accepted and filed. The motion carried.

 Ayes: 5


 PUBLIC COMMENT


 AGENDA

 21-0140 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with Schroeder Asphalt Services, Inc., P.O. Box 831, Huntley,
 IL 60142 in the amount of $894,040.00 for the 2021 Citywide Pavement
 Patching for Water and Sewer Maintenance .
 A motion was made by Alderman Mesiacos, seconded by Alderman Jenkins,
 that this agenda item be recommended for approval. The motion carried.

 Vice Chair Bill Donnell and Alderman Judd Lofchie lost connection at 4:05pm.

 Ayes: 3


 21-0161 A Resolution to award a three year contract to Cox Landscaping, LLC in
 the amount of $83,300.00 per year for the Landscape Maintenance of
 Rain Gardens and Miscellaneous Storm BMPs project.
 A motion was made by Alderman Jenkins, seconded by Alderman Lofchie, that
 this agenda item be recommended for approval as amended. The motion
 carried.

 Ayes: 5




City of Aurora Page 2
Infrastructure and Technology Meeting Minutes - Final March 8, 2021
Committee


 21-0170 A Resolution to Enter into a Memorandum of Understanding with the Fox
 Valley Music Foundation for the Calendar Year of 2021 .
 A motion was made by Alderman Jenkins and seconded by Alderman
 Mesiacos to amend Paragraph II, B, 2 of the Agreement from a hundred dollar
 ($100) fee to a ten dollar ($10) fee. The motion to amend carried.

 A motion was made by Alderman Jenkins, seconded by Vice Chair Donnell,
 that this agenda item be recommended for approval as amended. The motion
 carried.

 Vice Chair Bill Donnell and Alderman Judd Lofchie returned at 4:09pm.

 Ayes: 5


 21-0139 A Resolution authorizing the City of Aurora's Division of Communications
 in the Office of the Mayor and the Division of Information Technology in
 the Office of Innovation & Core Services to enter into an agreement with
 Duke Energy Corporation. Said agreement would grant Duke Energy
 Corporation and its subsidiaries and affiliates ("Duke Energy") the right
 to publish a case study including photos and information regarding the
 City's deployment of Smart Digital Kiosks. The case study may appear in
 various Duke Energy advertising and promotional materials and in
 various physical and digital formats.
 A motion was made by Alderman Jenkins, seconded by Alderman Mesiacos,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4

 Nayes: 1


 CLOSED SESSION


 ADJOURNMENT:

 A motion was made by Alderman Jenkins, seconded by Alderman Mesiacos,
 that this meeting be adjourned. The motion carried. Chairperson Garza
 adjourned the meeting at 4:37pm.

 Ayes: 5




City of Aurora Page 3
Infrastructure and Technology Meeting Minutes - Final March 8, 2021
Committee


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php
 ]

 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Aldermen's Office at least 48 hours in
 advance of the scheduled meeting. The Aldermen's Office can be reached in person at
 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at
 aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting
 participation.




City of Aurora Page 4