Sister Cities Commission — Naperville, IL
Date: 2021-04-14

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Sister Cities Commission

Wednesday, April 14, 2021 6:30 PM On Zoom



On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the COVID-19 pandemic.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/94131139190?
pwd=ZzRCZnFhck1pazVQbjE0Ry9SWkdSQT09
  Passcode: 449667

Or One tap mobile:
  +13126266799,,94131139190#,,,,*449667# US (Chicago)
  +13017158592,,94131139190#,,,,*449667# US (Washington DC)

Or join by phone:
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  Webinar ID: 941 3113 9190
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  International numbers available: https://zoom.us/u/aptjGFgh0

A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:

E. REPORTS:


City of Naperville Page 1 Printed on 4/12/2021
Sister Cities Commission Meeting Agenda April 14, 2021


 21-0506 Approve the Sister Cities minutes of March 10th and March 24, 2021


 Treasurer's report - Julie Federico

 1. Foundation Update

 2. Website Update

 3. Festival Update

 a. Schedule of Events

 b. Special Permits and Licensing

 c. Entertainment Report

 d. Downtown Alliance

 e. Award recognitions

 f. 203 and 204 School District involvement

 g. Raffle

 h. Volunteer Recruitment

 i. Layout of event

 j. Marketing Plan

 k. Public Relations


F. NEW BUSINESS:

G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 4/12/2021

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




Meeting Minutes - Final

  Wednesday, April 14, 2021

 6:30 PM



 On Zoom



Sister Cities Commission
Sister Cities Commission Meeting Minutes - Final April 14, 2021


On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows
public bodies to temporarily conduct meetings remotely during a state of emergency, subject to
certain requirements, including a determination by the head of the public body that an in-person
meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the COVID-19 pandemic.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/94131139190?
pwd=ZzRCZnFhck1pazVQbjE0Ry9SWkdSQT09
  Passcode: 449667

Or One tap mobile:
  +13126266799,,94131139190#,,,,*449667# US (Chicago)
  +13017158592,,94131139190#,,,,*449667# US (Washington DC)

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 346 248 7799 or +1
669 900 6833 or +1 253 215 8782
  Webinar ID: 941 3113 9190
  Passcode: 449667
  International numbers available: https://zoom.us/u/aptjGFgh0

A. CALL TO ORDER:

 The meeting was called to order by Commissioner Fuhrer. Lance read a public
 statement to address why the commission is meeting on zoom.

B. ROLL CALL:

 PRESENT: Lowe, Federico, Fuhrer, Donofrio and Chakka

 STUDENT REPS: Pansi, Wu, and Westlake

 STAFF PRESENT: Councilwoman Gustin and Rachel Pruneda

C. PUBLIC FORUM:

 Diane Torres-Hawken of Naperville addressed the Commissioners to introduce
 herself. She formerly served on the AHHAB and would like to volunteer to assist
 with the festival.

D. OLD BUSINESS:

E. REPORTS:
City of Naperville Page 1 Printed on 7/13/2021
Sister Cities Commission Meeting Minutes - Final April 14, 2021



 Approve the Sister Cities minutes of March 10th and March 24, 2021

 Bill Donofrio motioned and Alan Lowe seconded to approve the Sister Cities
 minutes of March 10 & 24, 2021.

 AYES: (5) Federico, Fuhrer, Chakka, Lowe, Donofrio

 NAYS: 0

 Motion passed.

 Treasurer's report - Julie Federico

 Julie Federico presented the Treasurer's report. The report was received and
 filed.

 1. Foundation Update

 Brent Lindstrom advised the Commission that they are looking to develop a 2 to
 3 year plan for adding additional sister cities.

 2. Website Update

 Brent Lindstrom provided an update. We have secured all 3 domain names.
 The foundation will connect with Communications to transfer the
 napervillesistercities.org and napervillesistercitiescommission.org websites
 over to the city.

 They will be adding some older sister cities news to fill up the website.

 3. Festival Update

 Diana Torres recommended inviting the National Museum of Mexican Art as an
 exhibition to display their artwork for the festival.

 We will be reaching out to the Naperville Children's museum, Julie Carlson to
 see if they are interested in participating in the event.

 We will work on purchasing and providing t-shirts for both commissioners and
 volunteers for the day of the event.

 a. Schedule of Events

 There are no new changes to the schedule of events. The commission
 continues to work on the lineup of events for the evening.

 b. Special Permits and Licensing

 We will continue to work with Dawn Portner and Jackie Lawendewsky of the
 Naperville Park District on any special permits and licensing required for the
 event.

 c. Entertainment Report

City of Naperville Page 2 Printed on 7/13/2021
Sister Cities Commission Meeting Minutes - Final April 14, 2021


 We have decided to secure DJ Tito Latino for the festival. The costs for the
 evening will be $500. Rachel Pruneda will reach out to the deejay to provide us
 with a contract.

 d. Downtown Alliance

 We talked with Katie Wood of Downtown Alliance and she will work with us on
 our ideas to include downtown businesses for their participation in this event.

 e. Award recognitions

 Lance and Sophia will be the commissioners responsible for award selections
 and presentation.

 f. 203 and 204 School District involvement

 Lance will work with Districts 203 and 204 to market the event at the schools.
 We will have a tent at the festival for both districts for the Spanish Clubs.


 g. Raffle

 Bill Donofrio will be the commission responsible for arranging the logistics of
 having a raffle. The commission is still deciding on whether to include this as
 part of the event. We could hold a 50/50 raffle.

 h. Volunteer Recruitment

 Diana Torres Hawken has volunteered to help with this event. One of the
 Commissioners will reach out to her to introduce themselves and see where
 she can assist the group.

 i. Layout of event

 j. Marketing Plan

 k. Public Relations

F. NEW BUSINESS:

 Councilwoman Gustin and Bill Donofrio will be discussing new connections with
 Nitra.

 Shruti Pansi would like to move forward with the pen pal project with students
 from Mexico.

G. ADJOURNMENT:




City of Naperville Page 3 Printed on 7/13/2021