City Council — Naperville, IL
Date: 2018-12-04

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 City Council

Tuesday, December 4, 2018 7:00 PM Council Chambers




A. CALL TO ORDER:

B. ROLL CALL:

C. CLOSED SESSION - 6:15 p.m.

OPEN SESSION - 7:00 p.m.


D. ROLL CALL:

E. PLEDGE TO THE FLAG:

F. AWARDS AND RECOGNITIONS:
1. 18-906 Present the President’s Volunteer Service Awards to the citizen volunteers.
 Emergency Management Coordinator, Dan Nelson, will present the
 awards.

G. PUBLIC FORUM:

H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE
CONSENT AGENDA:

I. CONSENT AGENDA:
1. 18-1021 Approve the regular City Council meeting minutes of November 20, 2018

2. 18-1034 Approve the minutes from the October 29, 2018 Budget Workshop

3. 18-840 Approve the award of RFQ 18-027, Architectural & Engineering Services,
 to Kluber Inc. and Legat Architects as approved vendors for future projects
 for an amount not to exceed $221,000 and for a two-year term

4. 18-881 Approve the award of Change Order #1 to Contract 16-306, Socrata
 Digital Government Software Package, to Carahsoft Inc. for an amount not
 to exceed $28,011.98 and a total award of $188,722.34


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City Council Meeting Agenda December 4, 2018


5. 18-984 Approve the award of Cooperative Procurement 18-277, Fire Department
 Ambulance Replacement, to Foster Coach Sales for an amount not to
 exceed $265,392.00
6. 18-992 Approve the award of Option Year Two to Contract 16-115, Naper
 Settlement Janitorial Maintenance, to Coverall Health Based Cleaning
 Systems for an amount not to exceed $192,738

7. 18-1011 Approve the award of Change Order #1 to Contract 18-146, Leaf
 Disposal, to Tri-County Excavation & Construction for an amount not to
 exceed $9,000 and a total award of $76,500
8. 18-844 Approve the award of Change Order #1 to Contract 18-178, Royal Saint
 George Water Main replacement, to Copenhaver Construction for an
 additional 180 days

9. 18-1026 Approve the City Council meeting schedule for December 2018 and
 January & February 2019

10. 18-952 Pass the ordinance approving a First Amended Fire Suppression System
 Installation Agreement for 22, 24, and 26 W. Jefferson Avenue - BRB Case
 #95.

11. 18-1010 Conduct the first reading on an ordinance amending Article E (Annexation
 Fees), F (Development, Zoning and Subdivision Fees) and H (Fees for
 Construction and New Development) of Chapter 9 (Municipal Finances) of
 the Naperville Municipal Code.

12. 18-1015 Pass the ordinance approving a right-of-way encroachment for a blade
 sign to overhang the public right-of-way in front of 30 W. Jefferson

13. 18-1025 Conduct the first reading of an ordinance amending Section 3-3-11:1 of the
 Naperville Municipal Code setting the limit of available Class M -
 Recreational liquor licenses at 14 and Late Night Permits for
 non-Downtown locations at 43.

14. 18-1002 Approve the firework display application and issue a permit for the
 December 31, 2018 display at Top Golf Naperville.

J. PUBLIC HEARINGS:
1. 18-1024 Conduct the public hearing for the 2019 Annual Operating Budget (Item 1
 of 2)
2. 18-1023 Pass the ordinance adopting the 2019 Annual Budget in the amount of
 $451,398,341 (Item 2 of 2)

K. OLD BUSINESS:


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City Council Meeting Agenda December 4, 2018


1. 18-1027 Receive the report from City’s Advocate, S.B. Friedman, provide direction
 on key topics, and authorize Ryan Companies to move forward with Phase
 II (Baseline Concept Creation).

L. ORDINANCES AND RESOLUTIONS:
1. 18-999B Pass the ordinance amending Chapter 1 (Building Codes) of Title 5
 (Building Regulations) of the Naperville Municipal Code adopting the 2018
 International Code Council set of codes, including proposed local
 amendments.

M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE:
1. 18-1001 Waive the applicable provisions of the Naperville Procurement Code and
 award Procurement 18-281, Water Utility Automated Meter Infrastructure
 Business Case and Preliminary Implementation Plan, to West Monroe
 Partners, LLC for an amount not to exceed $125,932
2. 18-1032 Approve the award of Change Order #1 to Contract 15-036, Residential
 Curbside Recycling Services, to Groot Industries, Inc. for an amount not to
 exceed $146,400 and a total award of $1,396,392

N. PETITIONS AND COMMUNICATIONS:

O. REPORTS AND RECOMMENDATIONS:
1. 18-1005 Approve the 2018 Goal Update to the City of Naperville’s ADA Transition
 Plan for Public Rights of Way and Sidewalks

2. 18-1007 Conduct the first reading of an ordinance amending Section 2-20-2
 (Downtown Advisory Commission: Membership) to add a seat to the
 commission for the Downtown Naperville Alliance.

P. NEW BUSINESS:

Q. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




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400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Minutes

 City Council


Tuesday, December 4, 2018 7:00 PM Council Chambers


A. CALL TO ORDER:

 Chirico called the meeting to order at 6:15 p.m.

B. ROLL CALL:
 Present: 6- Mayor Steve Chirico
 Councilwoman Becky Anderson
 Councilwoman Patty Gustin
 Councilman Paul Hinterlong
 Councilwoman Rebecca Obarski
 Councilman Benjamin White
 Absent: 3- Councilwoman Judith Brodhead
 Councilman Kevin Coyne
 Councilman John Krummen

C. CLOSED SESSION - 6:15 p.m.

OPEN SESSION - 7:00 p.m.


D. ROLL CALL:
 Present: 8- Mayor Steve Chirico
 Councilwoman Becky Anderson
 Councilman Kevin Coyne
 Councilwoman Patty Gustin
 Councilman Paul Hinterlong
 Councilman John Krummen
 Councilwoman Rebecca Obarski
 Councilman Benjamin White
 Absent: 1- Councilwoman Judith Brodhead




 Also Present
 City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; City
 Attorney, Mike DiSanto; City Clerk, Pam Gallahue; Fire Chief, Mark Puknaitis;
 Police Chief, Robert Marshall; Director of Finance, Rachel Mayer; Director of
 Human Resources, James Sheehan; Director of IT, Jeff Anderson; Director of
 TED, Bill Novack; Deputy Director of TED, Jennifer Louden; Deputy Director of
 TED, Allison Laff; Director of Public Utilities - Electric, Mark Curran; Deputy
 Director of Public Utilities - Water, Amy Ries; Director of Public Works, Dick

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City Council Meeting Minutes December 4, 2018

 Dublinski; Fire Marshall, Scott Scheller

 Daily Herald, Naperville Sun, NCTV-17


E. PLEDGE TO THE FLAG:

 The Pledge was given.

F. AWARDS AND RECOGNITIONS:

1. Present the President’s Volunteer Service Awards to the citizen volunteers. Emergency
 Management Coordinator, Dan Nelson, will present the awards.
 Dan Nelson, Emergency Management Coordinator, presented the awards.

G. PUBLIC FORUM:

 Construction Issues on Jefferson Street
 Maura Clifford and Karen Blecke, Naperville, requested Council move the
 temporary office trailer, fencing, and scaffolding near the intersection of
 Jefferson and Main.

 Novack advised that staff is meeting with representatives from the Downtown
 Naperville Alliance on December 5 to discuss a more appropriate location for
 the trailer. He added that moving the scaffolding will also be discussed.

 Leaf Pickup
 Don Fiegerich, discussed the recent leaf pickup efforts and the overall process.

 Dublinski explained that leaf pickup did not occur the weekend after
 Thanksgiving because the fleet was being changed over in preparation for the
 predicted snow storm. He said that the leaf pickup process will be evaluated
 over the winter.

H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE
CONSENT AGENDA:


 A motion was made by Councilwoman Obarski, seconded by Councilman
 Hinterlong, to use the Omnibus method to approve the Consent Agenda. The
 motion carried by the following vote:

 Aye: 8- Chirico, Anderson, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White

 Absent: 1- Brodhead

I. CONSENT AGENDA:

 Approval of the Consent Agenda

 A motion was made by Councilwoman Obarski, seconded by Councilman


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City Council Meeting Minutes December 4, 2018

 Hinterlong, to approve the Consent Agenda. The motion carried by the
 following vote:

 Aye: 8- Chirico, Anderson, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White

 Absent: 1- Brodhead


 1. Approve the regular City Council meeting minutes of November 20, 2018
 Council approved.


 2. Approve the minutes from the October 29, 2018 Budget Workshop
 Council approved.


 3. Approve the award of RFQ 18-027, Architectural & Engineering Services, to Kluber
 Inc. and Legat Architects as approved vendors for future projects for an amount not to
 exceed $221,000 and for a two-year term
 Council approved.


 4. Approve the award of Change Order #1 to Contract 16-306, Socrata Digital
 Government Software Package, to Carahsoft Inc. for an amount not to exceed
 $28,011.98 and a total award of $188,722.34
 Council approved.


 5. Approve the award of Cooperative Procurement 18-277, Fire Department Ambulance
 Replacement, to Foster Coach Sales for an amount not to exceed $265,392.00
 Council approved.


 6. Approve the award of Option Year Two to Contract 16-115, Naper Settlement
 Janitorial Maintenance, to Coverall Health Based Cleaning Systems for an amount not
 to exceed $192,738
 Council approved.


 7. Approve the award of Change Order #1 to Contract 18-146, Leaf Disposal, to
 Tri-County Excavation & Construction for an amount not to exceed $9,000 and a total
 award of $76,500
 Council approved.


 8. Approve the award of Change Order #1 to Contract 18-178, Royal Saint George
 Water Main replacement, to Copenhaver Construction for an additional 180 days
 Council approved.


 9. Approve the City Council meeting schedule for December 2018 and January &
 February 2019
 Council approved.

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 10. Pass the ordinance approving a First Amended Fire Suppression System Installation
 Agreement for 22, 24, and 26 W. Jefferson Avenue - BRB Case #95.
 Enactment No.: ORD 18-138

 Council passed.


 11. Conduct the first reading on an ordinance amending Article E (Annexation Fees), F
 (Development, Zoning and Subdivision Fees) and H (Fees for Construction and New
 Development) of Chapter 9 (Municipal Finances) of the Naperville Municipal Code.
 Council passed.


 12. Pass the ordinance approving a right-of-way encroachment for a blade sign to
 overhang the public right-of-way in front of 30 W. Jefferson
 Enactment No.: ORD 18-139

 Council passed.


 13. Conduct the first reading of an ordinance amending Section 3-3-11:1 of the Naperville
 Municipal Code setting the limit of available Class M - Recreational liquor licenses at
 14 and Late Night Permits for non-Downtown locations at 43.
 Council passed.


 14. Approve the firework display application and issue a permit for the December 31,
 2018 display at Top Golf Naperville.
 Council approved.

J. PUBLIC HEARINGS:

1. Conduct the public hearing for the 2019 Annual Operating Budget (Item 1 of 2)

 Chirico opened the Public Hearing at 9:19 p.m.

 Dick Furstenau, discussed the EAV and the utility departments.

 Council discussed that shifting taxes for discretionary spending to
 non-residents was intentional, that Naperville leads by example, and that the
 sales tax remains competitive.


 A motion was made by Councilman Hinterlong, seconded by Councilwoman
 Obarski, to close the Public Hearing at 9:25 p.m. The motion carried by the
 following vote:

 Aye: 8- Chirico, Anderson, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White

 Absent: 1- Brodhead


2. Pass the ordinance adopting the 2019 Annual Budget in the amount of $451,398,341
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City Council Meeting Minutes December 4, 2018

 (Item 2 of 2)
 Council discussed that Naperville is financially strong, staff has done its due
 diligence during the budget preparation, the increase is less than inflation, the
 need to explore other revenue streams such as food/beverage tax, the
 appropriateness of the number of FTE's requested, and the need for staff to
 continue to implement efficiencies when appropriate.

 Mayer reiterated that the need for one FTE and two part-time employees in the
 Finance call center is to provide a bridge through ERP system implementation
 and meter reading changes. She also said the positions are funded by the utility
 departments' budget, which includes a rate reduction, and will not impact the
 General Fund budget or the property tax.

 Council discussed steps to pay down debt, the annual increase of the cost of
 doing business, the impressive financial progress made by increasing cash
 reserves and bringing up maintenance levels, and the need to trust the city
 manager and staff to manage operations efficiently.

 Mayer stated that if the property tax rate had remained flat at the 2015 level the
 City would have realized an estimated $18M in revenue, however the Council
 chose to grant property tax relief to the residents, and reduced the rate each
 year since 2015.

 Krieger explained the timeline to reach debt and cash reserve goals, what can
 happen when desired levels are reached, and that any recurring revenue can be
 applied to General Fund without violating the financial principles.

 Enactment No.: ORD 18-140
 A motion was made by Councilman Coyne, seconded by Councilman Hinterlong,
 passed the ordinance as amended to adopt the 2019 Annual Budget in the
 amount of $451,398,341 and direct staff to prepare a report for Council
 consideration that outlines additional revenue streams that shall include the
 Food and Beverage tax which could be increased and the proceeds of which
 could be used to abate the City of Naperville tax. The motion carried by the
 following vote:

 Aye: 8- Chirico, Anderson, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White

 Absent: 1- Brodhead

K. OLD BUSINESS:

1. Receive the report from City’s Advocate, S.B. Friedman, provide direction on key topics,
 and authorize Ryan Companies to move forward with Phase II (Baseline Concept
 Creation).
 Bev Frier, Naperville, spoke against moving forward with Phase II.
 Philip Meno, Naperville, spoke against moving forward with Phase II.
 Jay Mitchell, Naperville, spoke against moving forward with Phase II.
 Jeffrey Havel, Naperville, spoke against moving forward with Phase II.
 J. Koller, Naperville, spoke against moving forward with Phase II.

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City Council Meeting Minutes December 4, 2018

 Dick Furstenau, Naperville, spoke against moving forward with Phase II.
 Patrick Kelly, Naperville, spoke against moving forward with Phase II but asked
 Council to consider pedestrian issues if the Phase II vote is in the affirmative.
 Mike Tobak, Naperville, spoke against moving forward with Phase II.

 Krieger provided history on the 5th Avenue project, stated that this topic has
 appeared on 12 City Council meeting agendas, and introduced the SB
 Friedman representative.

 Jeff Dickinson, SB Friedman, discussed the development process including the
 public-private partnership and public engagement opportunities, gave specifics
 on the site, and the topics needing policy direction by the Council.

 Council discussed the appropriateness of moving forward before a decision on
 the location of the DuPage Children's Museum is made, commuter permit
 spaces and the number of spaces necesssary to alleviate parking concerns,
 impediments to fair housing and input by the Housing Advisory Commission, the
 pace of the project thus far, apprehensiveness to take a straw poll, the desire to
 be flexible with decisions, the need to make improvements to fair housing, that
 traffic studies and different scenarios should be done, and the role and scope of
 SB Friedman.

 Council discussed the practice of overselling spaces, commuter behavior and
 experience, community input, the 2009 5th Avenue Study, and the possibility of
 scheduling a workshop to discuss project and direction in detail.

 Dickinson encouraged the Council reach consensus on a preliminary preferred
 concept, stated that details can come in the next phase, and that several topics
 are binary and require a yes/no answer.

 Council discussed needing a clearer path but that it may not be possible
 because of conflicting interests, the need for more options and concepts, being
 guided by the experts, the appropriateness of delaying a straw poll until after the
 decision has been made on the location of the DuPage Children's Museum,
 practicality of a ground lease, joint parking venture, and the need to present the
 project to the Housing Advisory Commission.

 Krieger explained a DuPage Children's Museum update will be on the
 December 18 agenda but final decisions will most likely not be reached by that
 time. He concurred with scheduling a workshop in late January.

 The report was received.


 Meeting went into Recess from 9:09 p.m. - 9:18 p.m.

L. ORDINANCES AND RESOLUTIONS:

1. Pass the ordinance amending Chapter 1 (Building Codes) of Title 5 (Building
 Regulations) of the Naperville Municipal Code adopting the 2018 International Code
 Council set of codes, including proposed local amendments.
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 Dick Furstenau, questioned several codes and local amendments.

 Scheller explained the sprinkler requirements.

 Enactment No.: ORD 18-141
 A motion was made by Councilman Hinterlong, seconded by Councilwoman
 Gustin, to pass the ordinance amending Chapter 1 (Building Codes) of Title 5
 (Building Regulations) of the Naperville Municipal Code adopting the 2018
 International Code Council set of codes, including proposed local amendments..
 The motion carried by the following vote:

 Aye: 7- Anderson, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White

 Nay: 1- Chirico

 Absent: 1- Brodhead

M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE:

1. Waive the applicable provisions of the Naperville Procurement Code and award
 Procurement 18-281, Water Utility Automated Meter Infrastructure Business Case and
 Preliminary Implementation Plan, to West Monroe Partners, LLC for an amount not to
 exceed $125,932
 Curran explained West Monroe qualifications, why a business case should be
 done first, and the analysis of what components can be leveraged moving
 forward.

 Krieger discussed the performance of West Monroe during the electric meter
 transition.
 A motion was made by Councilman Coyne, seconded by Councilman Hinterlong,
 waive the applicable provisions of the Naperville Procurement Code and award
 Procurement 18-281, Water Utility Automated Meter Infrastructure Business Case
 and Preliminary Implementation Plan, to West Monroe Partners, LLC for an
 amount not to exceed $125,932. The motion carried by the following vote:

 Aye: 8- Chirico, Anderson, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White

 Absent: 1- Brodhead


2. Approve the award of Change Order #1 to Contract 15-036, Residential Curbside
 Recycling Services, to Groot Industries, Inc. for an amount not to exceed $146,400 and a
 total award of $1,396,392
 Dublinski explained the leaf pickup process and detailed recent pickup efforts.

 A motion was made by Councilman Coyne, seconded by Councilwoman Gustin,
 approve the award of Change Order #1 to Contract 15-036, Residential Curbside
 Recycling Services, to Groot Industries, Inc. for an amount not to exceed $146,400
 and a total award of $1,396,392. The motion carried by the following vote:

 Aye: 8- Chirico, Anderson, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White



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 Absent: 1- Brodhead

N. PETITIONS AND COMMUNICATIONS:

O. REPORTS AND RECOMMENDATIONS:

1. Approve the 2018 Goal Update to the City of Naperville’s ADA Transition Plan for Public
 Rights of Way and Sidewalks
 Novack explained prioritization regarding signalized intersections and four-way
 stops, project timeline, and sidewalk details.
 A motion was made by Councilman Hinterlong, seconded by Councilman White,
 approve the 2018 Goal Update to the City of Naperville’s ADA Transition Plan for
 Public Rights of Way and Sidewalks. The motion carried by the following vote:

 Aye: 8- Chirico, Anderson, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White

 Absent: 1- Brodhead


2. Conduct the first reading of an ordinance amending Section 2-20-2 (Downtown Advisory
 Commission: Membership) to add a seat to the commission for the Downtown Naperville
 Alliance.
 First reading held

P. NEW BUSINESS:

 Aurora TIF
 Coyne discussed the possibility that Aurora may receive a TIF on property
 bordering Naperville.

 By consensus, Council directed staff to prepare a report analyzing the impact of
 an Aurora TIF on residents if approved.

Q. ADJOURNMENT:
 A motion was made by Councilman Hinterlong, seconded by Councilwoman
 Obarski, to adjourn the Regular City Council Meeting of December 4, 2018 at
 10:17 p.m. The motion carried by the following vote:

 Aye: 8- Chirico, Anderson, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White

 Absent: 1- Brodhead




 /S/ Pam Gallahue
 Pam Gallahue, PhD
 City Clerk




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