Prepares Advisory Committee — Columbia, SC
Date: 2025-08-20
Time: 15:00

COLUMBIA PREPARES ADVISORY COMMITTEE MEETING AGENDA
 WEDNESDAY, AUGUST 20, 2025



The Columbia Prepares Advisory Committee will conduct a meeting on Wednesday,
August 20, 2025 at 3:00 p.m. using Video Conferencing Technology, Please contact
the Community Development Department at (803) 545-3373 if you have questions
regarding the meeting.

CALL TO ORDER

ROLL CALL

APPROVAL OF AGENDA

APPROVAL OF MINUTES

1. August 14, 2024 and January 22, 2025 Columbia Prepares Advisory
 Committee Meeting Minutes

COMMITTEE DISCUSSION

2. Community Development Block Grant Mitigation Funds

3. Project Activities Update

4. Budget Summary, Project Timeline, and Activities Update

QUESTIONS

ADJOURNMENT




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COLUMBIA PREPARES ADVISORY COMMITTEE MEETING AGENDA
 WEDNESDAY, AUGUST 20, 2025


The Columbia Prepares Advisory Committee will conduct a meeting on Wednesday,
August 20, 2025 at 3:00 p.m. using Video Conferencing Technology, Please contact
the Community Development Department at (803) 545-3373 if you have questions
regarding the meeting.

CALL TO ORDER

ROLL CALL

APPROVAL OF AGENDA

APPROVAL OF MINUTES

1. August 14, 2024 and January 22, 2025 Columbia Prepares Advisory
 Committee Meeting Minutes

COMMITTEE DISCUSSION

2. Community Development Block Grant Mitigation Funds

3. Project Activities Update

4. Budget Summary, Project Timeline, and Activities Update

QUESTIONS

ADJOURNMENT




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MEETING DATE: August 20, 2025

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Approval of August 14, 2024 and January 22, 2025
 Columbia Prepares Advisory Committee Meeting
 Minutes
FUNDING SOURCE &
ORIGINAL BUDGET:


ATTACHMENTS:
  CPAC_MN_081424 (DOCX)
  CPAC_MN_012225 (DOCX)




Updated: 8/12/2025 1:14 PM Page 1
 Packet Pg. 2
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 Attachment: CPAC_MN_081424 (10350 : Approval of January 22 Columbia Prepares Advisory Committee Meeting Minutes)
 COLUMBIA PREPARES ADVISORY COMMITTEE MEETING MINUTES
 WEDNESDAY, AUGUST 14, 2024


CALL TO ORDER

The Columbia Prepares Advisory Committee conducted a meeting on Wednesday,
August 14, 2024 using videoconferencing technology. Mr. Ralph McCarthy, Chair
called the meeting to order at 3:00 p.m. and the following members were present:

 Attendee Name Title Status Arrived
 Amy Husmann Present
 J. Scott Jaillette Present
 Ralph McCarthy Present
 William Baker Present
 Claudia McMillan Present

1. Welcome and Call to Order - Ms. Felicia Kilgore, Director

Ms. Felicia Kilgore, Community Development Director welcomed everyone to the
meeting.

COMMITTEE DISCUSSION

2. Approval of Agenda

Upon a motion made by Amy Husmann and seconded by Ralph McCarthy, committee
members voted unanimously to approve the agenda.

3. Approval of March 6, 2024 Columbia Prepares Advisory Committee Meeting
 Minutes - Deferred

4. Introduction of City Staff Members

There were introductions from City staff.

5. Introduction of Advisory Committee Members

There were introductions from committee members.




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 Attachment: CPAC_MN_081424 (10350 : Approval of January 22 Columbia Prepares Advisory Committee Meeting Minutes)
 COLUMBIA PREPARES ADVISORY COMMITTEE MEETING MINUTES
 WEDNESDAY, AUGUST 14, 2024


6. Status Update Community Development Block Grant – Mitigation Program

The City of Columbia Community Development Department received $18 Million from
HUD to rectify issues that occurred during the 2015 flood. These dollars will be
allocated for the City of Columbia Canal Head Gates, Fleet Services generator, and
constructing a fire station in Olympia. There have been adjustments to the budget
for each project since the last meeting. These budget changes require an amendment
to the action plan. The City was awarded the funds in 2020. We must expend 50%
of the funds within six years and 100% within 12 years.

7. Program Activities Update

We are currently working on the design of the Olympia Fire Station with the
engineers. Construction should be complete at the end of 2026. We are hoping to
have an initiation of procurement for the head gates by November 2024. This project
is still in the environmental assessment phase. The generator for the Fleet Services
Division will be a permanent fixture and will provide power during a disaster. The
generator will be delivered by March 2025.

8. Budget Set-Asides Update

The budgets for the Olympia Fire Station and Fleet Services generator have been
increased. The budget for the Canal Head Gates and Lock Repair has been decreased.
With the budget changes, 92% of the budget is remaining.

9. Questions

There was discussion about the decreased budget for the Head Gates project;
penalties for not expending funds within the required time period; operational and
maintenance funds for the projects; and installation of the generator.

ADJOURNMENT

The meeting was adjourned at 3:35 p.m.

Respectfully submitted:


Scott Hirt
Administrative Coordinator / Community Development Department



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 Attachment: CPAC_MN_012225 (10350 : Approval of January 22 Columbia Prepares Advisory Committee Meeting Minutes)
 COLUMBIA PREPARES ADVISORY COMMITTEE MEETING MINUTES
 WEDNESDAY, JANUARY 22, 2025


CALL TO ORDER

The Columbia Prepares Advisory Committee conducted a meeting on Wednesday,
January 22, 2025 using videoconferencing technology. Mr. Ralph McCarthy, Chair
called the meeting to order at 3:00 p.m. and the following members were present:

 Attendee Name Title Status Arrived
 Ralph McCarthy Chair Absent
 Amy Husmann Vice Chair Present
 William Baker Absent
 J. Scott Jaillette Present
 Claudia McMillan Present

1. Welcome and Call to Order - Ms. Felicia Kilgore, Director

Ms. Felicia Kilgore, Community Development Director welcomed everyone to the
meeting.

COMMITTEE DISCUSSION

2. Approval of Agenda

Upon a motion made by Amy Husmann and seconded by ____, committee members
voted unanimously to approve the agenda.

3. Approval of March 6, 2024 Columbia Prepares Advisory Committee Meeting
 Minutes - Deferred

4. Introduction of City Staff Members

There were introductions from City staff.

5. Introduction of Advisory Committee Members

There were introductions from committee members.




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 Attachment: CPAC_MN_012225 (10350 : Approval of January 22 Columbia Prepares Advisory Committee Meeting Minutes)
 COLUMBIA PREPARES ADVISORY COMMITTEE MEETING MINUTES
 WEDNESDAY, JANUARY 22, 2025

6. Status Update Community Development Block Grant – Mitigation Program

The program deadline to disperse the $18 million provided by HUD is June 20, 2032.
The mission of the grant is to increase resilience to disasters and reduce or eliminate
long-term risks to loss of life and damage to property. The last allocation adjustment
was made in July 2024.

7. Program Activities Update

The architecture design for the Olympia Fire Station has been completed and we are
ready to receive construction bids. Overall completion is expected by the end of 2026.
The Canal Head Gates project was awarded to Ruby-Collins Inc. and the pre-
construction meeting was scheduled for January 2025. The Army Corp. of Engineers
permit for construction is about two months out. The generator for Fleet Services has
already been installed and it is expected to be running in the next few weeks. We are
ahead of schedule.

8. Budget Set-Asides Update

  $151,000 was added to the budget for the completion of the generator
  $2,594,456 was reduced from the Canal Head Gates project
  $2,443,456 was added for the Olympia Fire Station

It was noted that additional funds could be used for the Canal Head Gates, but not
the Olympia Fire Station.

9. Questions

The Columbia Prepares Advisory Committee is required to meet every six months.
The committee receives monthly updates from the Community Development
Department. The next meeting will be held in July or August.

ADJOURNMENT

The meeting was adjourned at 3:25 p.m.

Respectfully submitted:


Scott Hirt
Administrative Coordinator / Community Development Department



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MEETING DATE: August 20, 2025

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: What are Community Development Block Grant
 Mitigation Funds?
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 8/12/2025 1:45 PM Page 1
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MEETING DATE: August 20, 2025

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Project Activities Status Update
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 8/14/2025 12:26 PM Page 1
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MEETING DATE: August 20, 2025

DEPARTMENT: City Clerk

FROM: Erika Hammond, City Clerk

SUBJECT: Budget Summary, Project Timeline, and Activities
 Update
FUNDING SOURCE &
ORIGINAL BUDGET:




Updated: 8/12/2025 1:45 PM Page 1
 Packet Pg. 9