Sister Cities Commission — Naperville, IL
Date: 2020-09-09

400 S. Eagle Street
 City of Naperville Naperville, IL 60540



 Meeting Agenda

 Sister Cities Commission

Wednesday, September 9, 2020 6:30 PM Via Zoom



CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:

On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and
allows public bodies to temporarily conduct meetings remotely during a state of emergency,
subject to certain requirements, including a determination by the head of the public body that an
in-person meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the Covid-19 pandemic.

Accordingly, we are once again holding the Sister Cities meeting remotely on September 19,
2020. The commissioners and staff participating in tonight’s meeting are all in different locations
in accordance with social distancing guidelines.

Any individual desiring to listen and/or participate in the meeting by telephone, or through the
electronic meeting platform known as Zoom, has also been provided that opportunity using the
log-in information provided on the Agenda for tonight’s meeting.

Just a reminder that all speakers are asked to present their comments in a respectful and
courteous manner. If inappropriate language or comments are expressed during this meeting,
we will mute the speaker and end their participation.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/97444501125?
pwd=T25xUDJieE1PNm5mTzZSb0U3UHp2Zz09
  Passcode: 540793
 Description: General Board Meeting

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 253 215 8782 or +1
346 248 7799 or +1 669 900 6833
  Webinar ID: 974 4450 1125
  Passcode: 540793
  International numbers available: https://zoom.us/u/adu5TkWW1H


City of Naperville Page 1 Printed on 9/7/2020
Sister Cities Commission Meeting Agenda September 9, 2020



A. CALL TO ORDER:

B. ROLL CALL:

C. PUBLIC FORUM:

D. OLD BUSINESS:

F. NEW BUSINESS:

Welcome Peter Foyo as new member of the board

 20-1049 Approve the Sister Cities meeting minutes of August 19, 2020

 20-1050 Receive and accept the Treasurer’s Report for September’s meeting


E. REPORTS:

Foundation Update

Cancun Update

Special Event Update - SECA Application

Other Business - Chairman


G. ADJOURNMENT:
 Any individual with a disability requesting a reasonable accommodation in order to
 participate in a public meeting should contact the Communications Department at least
 48 hours in advance of the scheduled meeting. The Communications Department can
 be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at
 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort
 will be made to allow for meeting participation.




City of Naperville Page 2 Printed on 9/7/2020

City of Naperville

 400 S. Eagle Street
 Naperville, IL 60540




 Meeting Minutes

Wednesday, September 9, 2020

 6:30 PM



 Via Zoom



Sister Cities Commission
Sister Cities Commission Meeting Minutes September 9, 2020


CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE:

On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This
new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows
public bodies to temporarily conduct meetings remotely during a state of emergency, subject to
certain requirements, including a determination by the head of the public body that an in-person
meeting is not practical or prudent.

On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person
meetings of the City Council and the City’s boards and commissions are not currently practical or
prudent due to the Covid-19 pandemic.

Accordingly, we are once again holding the Sister Cities meeting remotely on September 19,
2020. The commissioners and staff participating in tonight’s meeting are all in different locations
in accordance with social distancing guidelines.

Any individual desiring to listen and/or participate in the meeting by telephone, or through the
electronic meeting platform known as Zoom, has also been provided that opportunity using the
log-in information provided on the Agenda for tonight’s meeting.

Just a reminder that all speakers are asked to present their comments in a respectful and
courteous manner. If inappropriate language or comments are expressed during this meeting,
we will mute the speaker and end their participation.

Join from a PC, Mac, iPad, iPhone or Android device:
  Please click this URL to join. https://zoom.us/j/97444501125?
pwd=T25xUDJieE1PNm5mTzZSb0U3UHp2Zz09
  Passcode: 540793
 Description: General Board Meeting

Or join by phone:
  Dial(for higher quality, dial a number based on your current location):
 US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 253 215 8782 or +1
346 248 7799 or +1 669 900 6833
  Webinar ID: 974 4450 1125
  Passcode: 540793
  International numbers available: https://zoom.us/u/adu5TkWW1H

A. CALL TO ORDER:

 Meeting was called to order by our Chairman Lance Fuhrer at 6:30 p.m.

 Lance read the Executive Order to go over the conditions for meeting using
 Zoom

B. ROLL CALL:

City of Naperville Page 1 Printed on 12/7/2020
Sister Cities Commission Meeting Minutes September 9, 2020

 Commission Members:
 Sophia Luo, Peter Foyo, Vasavi Chakka, ‘Arista’ Yuqin Wang, Lance Fuhrer,
 Shafeek Abubaker, Julie Federico and Alan Lowe.

 Student Commissioners: None present

 City Council Liaison:
 Councilwoman Patty Gustin

 Staff Liaison:
 Rachel Pruneda



C. PUBLIC FORUM:

 Commissioner Lance Fuhrer asked if there were any speakers under Public
 Forum and there being none we continued onto our first item of business.

D. OLD BUSINESS:

F. NEW BUSINESS:

 Alan Lowe will attend the Sister Cities Foundation meeting to insure we have
 cohesion between the Commission and Foundation for FundRaising and
 Logistics.
Welcome Peter Foyo as new member of the board

 Our Commissioner, Lance Fuhrer, CW Gustin and the rest of the board
 welcomed Peter Foyo who was newly appointed to Sister Cities Board by Mayor
 Chirico.

 Approve the Sister Cities meeting minutes of August 19, 2020

 The minutes from the Aug meeting were approved, with a motion to approve by
 Alan and a second by Vasivi, then approved by roll call vote.

 AYES (8): Sophia Luo, Peter Foyo, Vasavi Chakka, ‘Arista’ Yuqin Wang, Lance
 Fuhrer, Shafeek Abubaker, Julie Federico and Alan Lowe.

 NAYS: (0)

 Receive and accept the Treasurer’s Report for September’s meeting

 The Treasurer's report was presented by Julie Federico. The treasurer's report
 was RECEIVED and FILED.

E. REPORTS:

Foundation Update



City of Naperville Page 2 Printed on 12/7/2020
Sister Cities Commission Meeting Minutes September 9, 2020


Cancun Update

Special Event Update - SECA Application

 SECA Submission
 Vasavi, Sophia, Arista and Alan joined the two SECA introductory meetings (two
 commissioners at each meeting) and thus registered themselves and the
 Commission via the Foundation to submit a grant request. A Sub Committee of
 Sophia Luo and Alan Lowe will work on the details and submit the grant request.
Other Business - Chairman


G. ADJOURNMENT: Motion was made by Shafeek and seconded by
Vasavi to adjourn the meeting.




City of Naperville Page 3 Printed on 12/7/2020