Elmira City Council — Elmira, NY
Date: 2024-05-07

Elmira City Council
RE: AGENDA, ELMIRA CITY Monday, May 6, 2024 – 5:30 PM
COUNCIL MEETING




 APPROVAL OF MINUTES

2024-157 Act on resolution dispensing with the minutes of the
Mayor Mandell Special Meeting held on Thursday, May 2, 2024.

 FIRST PUBLIC COMMENT PORTION

 IDENTIFICATION OF CONSENT ITEMS

 PUBLIC HEARING

 Public Hearing for the purpose of receiving written and oral
 comments from the public on the City of Elmira’s application for
 the Carriage House Inn and Tommy Hilfiger Archive Project
 located at 243 Lake Street and 254 Baldwin Street under the
 Restore NY Communities Grant.

 PERSONNEL ACTIONS

2024-158 Receive communication from the City Manager and act on
Joseph Duffy resolution reporting the Personnel Action for the City of
 Elmira whereby Brian J. Evans has been appointed to the
 position of Animal Control Officer, effective April 18,
 2024 at an annual salary of $42,401.

 RESOLUTIONS

2024-159 Resolution Setting the Date for a Public Hearing on the
Mayor Mandell Substantial Amendment to the City of Elmira's 2020
 Annual Action Plan for CARES Act CDBG Funds.

2024-160 Receive communication from the Corporation Counsel
Nan Moss and act on resolution whereby City Council reviewed and
 adopted the City's current Purchasing Policy and
 Procedures, a copy of which is attached hereto.

2024-161 Act on resolution designating a Polling Place and
Gary Brinn appointing Election Inspectors pursuant to the Water
 Department Act of 1950 for the purpose of electing One
 (1) Water Commissioner for a One year term, said

 Elmira City Hall - 317 E. Church Street - Elmira, New York 14901
 Council Chambers, 2nd Floor
 www.Cityofelmira.net - (607) 737 5644
 Election to be held on June 4, 2024.

2024-162 Act on resolution receiving the Woodlawn Cemetery
Corey Cooke Commission Results of Operations Fiscal Year Ending
 December 31, 2023.

 AGREEMENTS

2024-163 Receive communication from the City Manager and act on
Gary Brinn resolution approving the renewal of an inspection contract
 for the dry sprinkler system at the City's Department of
 Public Works with Davis-Ulmer Fire Protection for a term
 of one year commencing June 1, 2024 through May 31,
 2025 at a total annual cost to the City of $1,900.00
 ($475.00 quarterly) and authorizing the City Manager to
 execute the renewal inspection agreement; said agreement
 subject to Corporation Council approval.

2024-164 Receive communication from the City Manager and act on
Mayor Mandell resolution authorizing the City to enter into a contract
 with Stand Energy Corporation (SEC) under which SEC
 will supply the City's natural gas needs commencing
 August 1, 2024 through April 30, 2026 and authorizing the
 Mayor to execute the contract between the City and SEC;
 said contract subject to Corporation Counsel approval.

2024-165 Receive communication from the City Manager and act on
Joseph Duffy resolution accepting the bid of Elmira Road Materials, the
 lowest responsible bidder meeting all bid specifications,
 for the 2024 hot mix asphalt projects in the total amount
 of $794,095.95, as set forth on the bid summary sheet
 attached hereto, and authorizing the Mayor to sign the
 necessary documents to effect this award.

2024-166 Receive communication from the City Manager and act on
Mayor Mandell resolution accepting and awarding the bid of ID
 Booth/Booth Electric Supply, the sole responsible bidder
 meeting all bid specifications, for the supply of LED Street
 Light-Lumec RoadFocus Plus at the total bid of
 $61,400.00; and authorizing the Mayor to sign all
 documents to effect this award.

 AUDITS



 Elmira City Hall - 317 E. Church Street - Elmira, New York 14901
 Council Chambers, 2nd Floor
 www.Cityofelmira.net - (607) 737 5644
2024-167 Act on Lead Hazard Reduction Grant Program Audit.
Corey Cooke

2024-168 Act on Community Development Block Grant Program
Nan Moss Audit.


2024-169 Act on Audit.
Jackie Wilson

 SECOND PUBLIC COMMENT PORTION

 CITY MANAGER REPORT

 ADJOURN

2024-170 Act on resolution to adjourn.
Jackie Wilson

Respectfully Submitted,




Christina C. Rodriguez
City Clerk




 Elmira City Hall - 317 E. Church Street - Elmira, New York 14901
 Council Chambers, 2nd Floor
 www.Cityofelmira.net - (607) 737 5644

Elmira City Council
 Meeting Minutes

RE: AGENDA, ELMIRA CITY Monday, May 6, 2024 – 5:30 PM
COUNCIL MEETING


2024-157 Act on resolution dispensing with the minutes of the
Mayor Mandell Special Meeting held on Thursday, May 2, 2024.

 MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 7- 0
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0

 Public Hearing for the purpose of receiving written and oral
 comments from the public on the City of Elmira’s application for
 the Carriage House Inn and Tommy Hilfiger Archive Project
 located at 243 Lake Street and 254 Baldwin Street under the
 Restore NY Communities Grant.

2024-158 Receive communication from the City Manager and act on
Joseph Duffy resolution reporting the Personnel Action for the City of
 Elmira whereby Brian J. Evans has been appointed to the
 position of Animal Control Officer, effective April 18,
 2024 at an annual salary of $42,401.

 MOTION: Approve SPONSORED BY: Joseph H Duffy VOTE: 7- 0
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0

2024-159 Resolution Setting the Date for a Public Hearing on the
Mayor Mandell Substantial Amendment to the City of Elmira's 2020
 Annual Action Plan for CARES Act CDBG Funds.

 MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 7- 0
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0

 1
2024-160 Receive communication from the Corporation Counsel
Nan Moss and act on resolution whereby City Council reviewed and
 adopted the City's current Purchasing Policy and
 Procedures, a copy of which is attached hereto.

 MOTION: Approve SPONSORED BY: Nannette M Moss VOTE: 7- 0
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0

2024-161 Act on resolution designating a Polling Place and
Gary Brinn appointing Election Inspectors pursuant to the Water
 Department Act of 1950 for the purpose of electing One
 (1) Water Commissioner for a One year term, said
 Election to be held on June 4, 2024.

 MOTION: Approve SPONSORED BY: Gary Brinn VOTE: 7- 0
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0

2024-162 Act on resolution receiving the Woodlawn Cemetery
Corey Cooke Commission Results of Operations Fiscal Year Ending
 December 31, 2023.

 MOTION: Approve SPONSORED BY: Corey Cooke VOTE: 7- 0
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0

2024-163 Receive communication from the City Manager and act on
Gary Brinn resolution approving the renewal of an inspection contract
 for the dry sprinkler system at the City's Department of
 Public Works with Davis-Ulmer Fire Protection for a term
 of one year commencing June 1, 2024 through May 31,
 2025 at a total annual cost to the City of $1,900.00
 ($475.00 quarterly) and authorizing the City Manager to
 execute the renewal inspection agreement; said agreement
 subject to Corporation Council approval.

 MOTION: Approve SPONSORED BY: Gary Brinn VOTE: 7- 0
 2
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0

2024-164 Receive communication from the City Manager and act on
Mayor Mandell resolution authorizing the City to enter into a contract
 with Stand Energy Corporation (SEC) under which SEC
 will supply the City's natural gas needs commencing
 August 1, 2024 through April 30, 2026 and authorizing the
 Mayor to execute the contract between the City and SEC;
 said contract subject to Corporation Counsel approval.

 MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 7- 0
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0

2024-165 Receive communication from the City Manager and act on
Joseph Duffy resolution accepting the bid of Elmira Road Materials, the
 lowest responsible bidder meeting all bid specifications,
 for the 2024 hot mix asphalt projects in the total amount
 of $794,095.95, as set forth on the bid summary sheet
 attached hereto, and authorizing the Mayor to sign the
 necessary documents to effect this award.

 MOTION: Approve SPONSORED BY: Joseph H Duffy VOTE: 7- 0
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0

2024-166 Receive communication from the City Manager and act on
Mayor Mandell resolution accepting and awarding the bid of ID
 Booth/Booth Electric Supply, the sole responsible bidder
 meeting all bid specifications, for the supply of LED Street
 Light-Lumec RoadFocus Plus at the total bid of
 $61,400.00; and authorizing the Mayor to sign all
 documents to effect this award.

 MOTION: Approve SPONSORED BY: Daniel Mandell VOTE: 7- 0
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 3
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0

2024-167 Act on Lead Hazard Reduction Grant Program Audit.
Corey Cooke

 MOTION: Approve SPONSORED BY: Corey Cooke VOTE: 7- 0
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0

2024-168 Act on Community Development Block Grant Program
Nan Moss Audit.


 MOTION: Approve SPONSORED BY: Nannette M Moss VOTE: 7- 0
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0

2024-169 Act on Audit.
Jackie Wilson

 MOTION: Approve SPONSORED BY: Jackie Wilson VOTE: 7- 0
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0

2024-170 Act on resolution to adjourn.
Jackie Wilson

 MOTION: Approve SPONSORED BY: Jackie Wilson VOTE: 7- 0
 AYES: Daniel Mandell, Corey Cooke, Nick Grasso, Joseph H Duffy,
 Nannette M Moss, Gary Brinn, Jackie Wilson TOTAL: 7
 NAYS: TOTAL: 0
 ABSTAIN: TOTAL: 0
 ABSENT: TOTAL: 0




 4