Finance Committee — Aurora, IL
Date: 2021-12-16

City Hall - 2nd Floor Council
 City of Aurora Chambers
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final-revised Chairperson Carl Franco
 Vice Chair Sherman Jenkins
 Thursday Alderwoman Shweta Baid
 Alderman Edward J. Bugg
 December 16, 2021 Alderwoman Scheketa Hart-Burns

 4:00 PM

 Time Change To 4:00 PM For This Meeting Only


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions.

CALL TO ORDER

 ROLL CALL

 APPROVAL OF MINUTES

21-0971 Approval of the minutes of the Finance Committee meeting held on November 19,
 2021.

21-0984 Approval of the minutes of the Finance Committee meeting held on November 23,
 2021.

 PUBLIC COMMENT

 AGENDA

21-0930 A Resolution Authorizing a Two-Year Instrumentation Service Agreement with the
 HACH Company for $149,021 for the Water Production Division

21-0986 A Resolution Authorizing the Execution of a First Amendment to the
 Redevelopment Agreement Previously Entered into Between the City of Aurora
 and Sandri Properties LLC.

21-0991 A Resolution Authorizing the Extension of an Agreement with Dan Shomon, Inc. for
 Government Affairs Consulting Services.

21-0993 A Resolution authorizing the execution of a three-year contract with Melrose
 Pyrotechnics, Inc., for Independence Day fireworks displays in a total annual
 amount not to exceed $43,000.00.




City of Aurora Page 1 Printed on 12/14/2021
Finance Committee Agenda - Final-revised December 16, 2021


21-0996 A Resolution authorizing the Director of Purchasing to enter into an agreement with
 Wight & Company, 2500 North Frontage Road, Darien, IL, 60561 in the amount of
 $119,600.00 to develop a Master Plan for Phillips Park and Zoo.

21-1001 A Resolution approving a lease extension agreement with F.H. Paschen, for its
 lease of City-owned space located at 1 S. Broadway, 2nd floor, Aurora, Illinois, for
 an additional one-year term through September 30, 2022.

21-1004 A Resolution approving ratification approving payment to Onin staffing for services
 rendered.
21-1013 A Resolution Superseding All Previous Resolutions Pertaining To and Amending
 Salary and Benefit Plans for Employees In The Executive Pay Plan.

21-1014 A Resolution Superseding All Previous Resolutions Pertaining To and Amending
 Salary and Benefit Plans for Employees In The Non-Exempt Pay Plan.

21-1017 A Resolution authorizing execution of a Second Amendment to Agreement with
 Cities for Financial Empowerment (CFE) for the Aurora Financial Empowerment
 Center (FEC) to extend the grant term end date from January 31, 2022 to April 30,
 2022.

21-1018 A Resolution authorizing an extension of the contractual agreement with The
 Neighbor Project to provide services to the Aurora Financial Empowerment
 Center through April 30, 2022 and providing for the disbursement of $100,485 of
 budgeted funds for such purpose.

21-1022 A Resolution authorizing a grant agreement with APS Training Institute, Inc. in the
 amount of $50,000 for a STEAM Training Program.

21-1023 A Resolution authorizing a one-year extension of an agreement with Vision M.A.I.,
 LLC for the governmental affairs consulting services of Bukola Bello.

21-1029 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine Arts, Cyber
 and Excess Cyber Liability, Crime, Special Events Liability, Drone Liability,
 General Liability/Law Enforcement/Auto Liability, Excess Liability, Excess
 Workers Compensation, and Liquor Liability insurance policies for the period of
 December 31, 2021 through December 31, 2022.

21-0997 Engagement of the law firm of Barnes & Thornburg, LLP as special counsel to
 assist the City with federal executive, legislative, and administrative relations.

 CLOSED SESSION

 ADJOURNMENT




City of Aurora Page 2 Printed on 12/14/2021
Finance Committee Agenda - Final-revised December 16, 2021


 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND
 OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order to participate in a
 public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled
 meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via
 telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow
 for meeting participation.




City of Aurora Page 3 Printed on 12/14/2021

City Hall - 2nd Floor
 City of Aurora Council Chambers
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Thursday
 December 16, 2021
 4:00 PM
 Chairperson Carl Franco
 Vice Chair Sherman Jenkins
 Alderwoman Shweta Baid
 Alderman Edward J. Bugg
 Alderwoman Scheketa Hart-Burns

 Time Change To 4:00 PM For This Meeting Only


 Members of the public wishing to provide public comment for this meeting must be
 physically present at the meeting and registered to speak prior to the meeting being
 called to order. Please contact the Aldermen’s office at (630) 256-3020 with questions.

 CALL TO ORDER

 Chairperson Carl Franco called the meeting to order at 4:00 p.m.


 ROLL CALL

 Present: 5 - Chairperson Carl Franco, Vice Chair Sherman Jenkins, Alderwoman Shweta
 Baid, Alderman Edward Bugg and Alderwoman Scheketa Hart-Burns

 APPROVAL OF MINUTES

 21-0971 Approval of the minutes of the Finance Committee meeting held on
 November 19, 2021.
 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that the minutes be accepted and filed. The motion carried.

 Ayes: 4


 21-0984 Approval of the minutes of the Finance Committee meeting held on
 November 23, 2021.
 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that the minutes be accepted and filed. The motion carried.

 Ayes: 4


 PUBLIC COMMENT

 No registered speakers.

City of Aurora Page 1
Finance Committee Meeting Minutes - Final December 16, 2021



 AGENDA

 21-0991 A Resolution Authorizing the Extension of an Agreement with Dan
 Shomon, Inc. for Government Affairs Consulting Services.
 Presented by Alex Alexandrou and Alex Voigt, Mayor's Office.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman
 Baid, that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 21-1023 A Resolution authorizing a one-year extension of an agreement with
 Vision M.A.I., LLC for the governmental affairs consulting services of
 Bukola Bello.
 Presented by Alex Alexandrou and Alex Voigt, Mayor's Office.

 Alderman Bugg arrived to the meeting at 4:07 p.m.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderwoman
 Baid, that this agenda item be recommended for approval. The motion carried.

 Ayes: 4


 21-0997 Engagement of the law firm of Barnes & Thornburg, LLP as special
 counsel to assist the City with federal executive, legislative, and
 administrative relations .
 Presented by Alex Alexandrou and Alex Voigt, Mayor's Office; Rick Veenstra, Law
 Dept.; Chris Minnick, Finance Dept.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be forwarded to Committee of the Whole as
 information only. The motion carried.

 Ayes: 5


 21-0930 A Resolution Authorizing a Two-Year Instrumentation Service Agreement
 with the HACH Company for $149,021 for the Water Production Division
 Presented by Dave Schumacher, Water Production.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5




City of Aurora Page 2
Finance Committee Meeting Minutes - Final December 16, 2021



 21-0986 A Resolution Authorizing the Execution of a First Amendment to the
 Redevelopment Agreement Previously Entered into Between the City of
 Aurora and Sandri Properties LLC .
 Presented by Alex Minnella, Economic Development.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 21-0993 A Resolution authorizing the execution of a three-year contract with
 Melrose Pyrotechnics, Inc., for Independence Day fireworks displays in a
 total annual amount not to exceed $43,000.00 .
 Presented by Mike Nelson, Special Events; Rick Veenstra Law Dept.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 21-0996 A Resolution authorizing the Director of Purchasing to enter into an
 agreement with Wight & Company, 2500 North Frontage Road, Darien,
 IL, 60561 in the amount of $119 ,600.00 to develop a Master Plan for
 Phillips Park and Zoo.
 Presented by Ian Wade, Engineering; Alex Alexandrou, Mayor's Office.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 21-1001 A Resolution approving a lease extension agreement with F.H. Paschen,
 for its lease of City-owned space located at 1 S. Broadway, 2nd floor,
 Aurora, Illinois, for an additional one-year term through September 30,
 2022.
 Presented by Alex Alexandrou, Mayor's Office; Rick Veenstra, Law Dept.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5




City of Aurora Page 3
Finance Committee Meeting Minutes - Final December 16, 2021



 21-1004 A Resolution approving ratification approving payment to Onin staffing for
 services rendered .
 Presented by Gio Santana, Parks Dept.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 21-1013 A Resolution Superseding All Previous Resolutions Pertaining To and
 Amending Salary and Benefit Plans for Employees In The Executive Pay
 Plan.
 Presented by Alisia Lewis, Human Resources; Alex Alexandrou, Mayor's Office; Chris
 Minick, Finance.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 21-1014 A Resolution Superseding All Previous Resolutions Pertaining To and
 Amending Salary and Benefit Plans for Employees In The Non-Exempt
 Pay Plan.
 Presented by Alisia Lewis, Human Resources.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 21-1017 A Resolution authorizing execution of a Second Amendment to
 Agreement with Cities for Financial Empowerment (CFE) for the Aurora
 Financial Empowerment Center (FEC) to extend the grant term end date
 from January 31, 2022 to April 30, 2022 .
 Presented by Betty Hart, Community Services.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5




City of Aurora Page 4
Finance Committee Meeting Minutes - Final December 16, 2021



 21-1018 A Resolution authorizing an extension of the contractual agreement with
 The Neighbor Project to provide services to the Aurora Financial
 Empowerment Center through April 30, 2022 and providing for the
 disbursement of $100,485 of budgeted funds for such purpose .
 Presented by Betty Hart, Community Services.

 A motion was made by Alderwoman Hart-Burns, seconded by Vice Chair
 Jenkins, that this agenda item be recommended for approval. The motion
 carried.

 Ayes: 5


 21-1022 A Resolution authorizing a grant agreement with APS Training Institute,
 Inc. in the amount of $50,000 for a STEAM Training Program.
 Presented by Chris Ragona, Community Development.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 4

 Abstain: 1


 21-1029 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine
 Arts, Cyber and Excess Cyber Liability, Crime, Special Events Liability,
 Drone Liability, General Liability/Law Enforcement/Auto Liability, Excess
 Liability, Excess Workers Compensation, and Liquor Liability insurance
 policies for the period of December 31, 2021 through December 31,
 2022.
 Presented by Alex Alexandrou, Mayor's Office; Stephen Morkus, Hub.

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 5


 CLOSED SESSION


 ADJOURNMENT

 A motion was made by Alderwoman Hart-Burns, seconded by Alderman Bugg,
 that this meeting be adjourned. The motion carried. Chairperson Franco
 adjourned the meeting at 5:26 p.m.

 Ayes: 5




City of Aurora Page 5
Finance Committee Meeting Minutes - Final December 16, 2021



 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A
 QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR
 PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY
 COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE
 COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE
 COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF
 THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION.

 VISIT OUR WEB SITE FOR CURRENT AGENDAS -
 https://www.aurora-il.org/985/City-Council-Agendas-Minutes

 Any individual with a disability requesting a reasonable accommodation in order to participate
 in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the
 scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place,
 Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every
 effort will be made to allow for meeting participation.




City of Aurora Page 6