Finance Committee — Aurora, IL
Date: 2017-10-10

City Hall 5th Floor Conference
 City of Aurora Room 5B
 44 East Downer Place
 Aurora, IL
 Finance Committee

 Agenda - Final Alderman Bob O'Connor,
 Chairman
 Tuesday Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 October 10, 2017 Alderman Rick Mervine, Alternate

 3:00 PM



CALL TO ORDER:

 ROLL CALL

 OTHERS PRESENT

 APPROVAL OF MINUTES

17-00905 Approval of the minutes from the Finance Committee meeting on September 26,
 2017.

 AGENDA

17-00851 A Resolution Authorizing the Mayor and City Clerk to enter into an agreement with
 Pace and Intersection Media LLC for the installation, maintenance, and revenue
 sharing for Pace passenger shelters at the Aurora Transportation Center and in
 the City's right of way.

17-00888 A Resolution authorizing and directing the Corporation Counsel, City Engineer and
 respective designees to proceed with the acquisition of temporary easement,
 permanent easements and Right of Way associated with the Aurora
 Transportation Center regional facility enhancement project.

17-00894 A Resolution Appropriating Motor Fuel Tax (MFT) Funds for Design Engineering
 and Stormwater Fees, according to the Second Amendment to the
 Intergovernmental Agreement between the City of Aurora, the City of Naperville,
 and the Naperville Township Road District to widen North Aurora Road in the
 vicinity of the CN Railway Crossing

17-00910 A Resolution authorizing the Mayor and City Clerk to approve a supplemental cost
 increase for WBK Engineering LLC for Phase II engineering design services and
 Phase III design support for the Aurora Transportation Center (ATC) Regional
 Facility Enhancement Project .

17-00911 A Resolution Authorizing the Payment to AT&T for the Undergrounding of the
 Overhead Utility Lines for the Aurora Transportation Center (ATC) Regional
 Facility Enhancement Project .


City of Aurora Page 1 Printed on 10/6/2017
Finance Committee Agenda - Final October 10, 2017


17-00913 A Resolution authorizing the Director of Purchasing to establish an open purchase
 order with Core & Main for the purchase of Sensus Omni Water Meters .

17-00917 A Resolution Authorizing the Payment to Comcast for the Undergrounding of the
 Overhead Utility Lines for the Aurora Transportation Center (ATC) Regional
 Facility Enhancement Project .

17-00919 A Resolution Authorizing a Professional Service Contract with WBK Engineering
 for Design Engineering for the Expansion of the RiverEdge Park Music Garden .

17-00920 A Resolution Authorizing a Professional Service Contract with Christopher B.
 Burke Engineering LTD for Design Engineering for the Aurora Transportation
 Center (ATC) East Parking Lot Redesign

17-00923 A Resolution Authorizing Execution of a Motor Fuel Tax Resolution Appropriating
 $894,000 of Motor Fuel Tax Funds for Snow Removal Operations for the 2018
 Calendar Year. MFT Section 18-00000-00-GM .

17-00924 A Resolution authorizing the acceptance of the lowest responsive bid for the roof
 replacement project at AFD fire station 12 in the amount of $50,500 from Malcor
 roofing of Illinois for the Aurora Fire Department .

17-00926 A Resolution Authorizing the Mayor and City Clerk to execute the Local Agency
 Agreement for Federal participation with the State of Illinois and to execute the
 construction engineering services agreement with HRGreen for Aurora
 Transportation Center (ATC) Regional Facility Enhancement Project

17-00934 A Resolution ratifying payment to AccountTemps for staffing services in excess of
 $25,000 used during 2017 by the Budget Division.

ADJOURNMENT:

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 2 Printed on 10/6/2017

City Hall 5th Floor
 City of Aurora Conference Room 5B
 44 East Downer Place
 Aurora, IL


 Finance Committee
 Meeting Minutes - Final
 Tuesday
 October 10, 2017
 3:00 PM
 Alderman Bob O'Connor, Chairman
 Alderman Edward J. Bugg
 Alderman Ted Mesiacos
 Alderman Rick Mervine, Alternate


 CALL TO ORDER:

 Chairman O'Connor called the meeting to order at 3:07pm.


 ROLL CALL

 Present: 3 - Chairperson Bob O'Connor, Alderman Edward Bugg and Alderman Ted
 Mesiacos

 OTHERS PRESENT

 Jim Schweizer, Steve Lord

 City of Aurora:

 Jolene Coulter, Purchasing; Jim Birchall, Central Services; Steve Andras,
 Engineering; Eric Schoeny, Water and Sewer; Dan Feltman, Engineering;
 Stephane Phifer, Planning and Zoning; Bill Donnell, Ward 4 Alderman; Bob
 Greene, Engineering; Ken Schroth, Public Works; Cristal Martinez, Aldermen's
 Office

 APPROVAL OF MINUTES

 17-00905 Approval of the minutes from the Finance Committee meeting on
 September 26, 2017.
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be accepted and filed. The motion carried.

 Ayes: 3


 AGENDA




City of Aurora Page 1
Finance Committee Meeting Minutes - Final October 10, 2017



 17-00894 A Resolution Appropriating Motor Fuel Tax (MFT) Funds for Design
 Engineering and Stormwater Fees , according to the Second Amendment
 to the Intergovernmental Agreement between the City of Aurora, the City
 of Naperville, and the Naperville Township Road District to widen North
 Aurora Road in the vicinity of the CN Railway Crossing
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00913 A Resolution authorizing the Director of Purchasing to establish an open
 purchase order with Core & Main for the purchase of Sensus Omni Water
 Meters.
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00923 A Resolution Authorizing Execution of a Motor Fuel Tax Resolution
 Appropriating $894,000 of Motor Fuel Tax Funds for Snow Removal
 Operations for the 2018 Calendar Year. MFT Section 18-00000-00-GM .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00924 A Resolution authorizing the acceptance of the lowest responsive bid for
 the roof replacement project at AFD fire station 12 in the amount of
 $50,500 from Malcor roofing of Illinois for the Aurora Fire Department .
 This Resolution was held


 17-00934 A Resolution ratifying payment to AccountTemps for staffing services in
 excess of $25,000 used during 2017 by the Budget Division.
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00851 A Resolution Authorizing the Mayor and City Clerk to enter into an
 agreement with Pace and Intersection Media LLC for the installation,
 maintenance, and revenue sharing for Pace passenger shelters at the
 Aurora Transportation Center and in the City's right of way.
 This Resolution was held




City of Aurora Page 2
Finance Committee Meeting Minutes - Final October 10, 2017



 17-00888 A Resolution authorizing and directing the Corporation Counsel, City
 Engineer and respective designees to proceed with the acquisition of
 temporary easement, permanent easements and Right of Way
 associated with the Aurora Transportation Center regional facility
 enhancement project.
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00910 A Resolution authorizing the Mayor and City Clerk to approve a
 supplemental cost increase for WBK Engineering LLC for Phase II
 engineering design services and Phase III design support for the Aurora
 Transportation Center (ATC) Regional Facility Enhancement Project .
 A motion was made by Alderman Bugg, seconded by Chairperson O'Connor,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 2

 Abstain: 1


 17-00911 A Resolution Authorizing the Payment to AT&T for the Undergrounding of
 the Overhead Utility Lines for the Aurora Transportation Center (ATC)
 Regional Facility Enhancement Project .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00917 A Resolution Authorizing the Payment to Comcast for the
 Undergrounding of the Overhead Utility Lines for the Aurora
 Transportation Center (ATC) Regional Facility Enhancement Project .
 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00919 A Resolution Authorizing a Professional Service Contract with WBK
 Engineering for Design Engineering for the Expansion of the RiverEdge
 Park Music Garden.
 A motion was made by Alderman Bugg, seconded by Chairperson O'Connor,
 that this agenda item be recommended for approval. The motion carried.

 Ayes: 2

 Abstain: 1




City of Aurora Page 3
Finance Committee Meeting Minutes - Final October 10, 2017



 17-00920 A Resolution Authorizing a Professional Service Contract with
 Christopher B. Burke Engineering LTD for Design Engineering for the
 Aurora Transportation Center (ATC) East Parking Lot Redesign
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 17-00926 A Resolution Authorizing the Mayor and City Clerk to execute the Local
 Agency Agreement for Federal participation with the State of Illinois and
 to execute the construction engineering services agreement with
 HRGreen for Aurora Transportation Center (ATC) Regional Facility
 Enhancement Project
 This Resolution was held


 17-00942 A Resolution authorizing the Mayor to execute contracts with electricity
 suppliers to provide electricity to the City of Aurora .
 A motion was made by Alderman Bugg, seconded by Alderman Mesiacos, that
 this agenda item be recommended for approval. The motion carried.

 Ayes: 3


 ADJOURNMENT:

 A motion was made by Alderman Mesiacos, seconded by Alderman Bugg, that
 this meeting be adjourned. Chairman O'Connor adjourned the meeting at
 4:15pm. The motion carried.

 Ayes: 3

 VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php
 [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ]




City of Aurora Page 4