Gallery Records
name: label: Collection Creator
content: Doll & Richards (Gallery)
setName: label: See more items in
content: Doll & Richards gallery records
label: See more items in
content: Doll & Richards gallery records / Series 5: Financial Records
unitdate: label: Date
content: 1871-1969
dataSource: label: Archival Repository
content: Archives of American Art
identifier: label: Identifier
content: AAA.dollrich, Subseries 5.1
objectType: label: Type
content: Archival materials
scopecontent: label: Scope and Contents note
content: The financial records of the gallery include accounts receivable and payable ledgers, voluminous card files for accounts, account ledgers, cashbooks, checkstubs, daybooks, journals, price lists, and other financial ledgers.

Records of accounts with customers, consignors, artists, merchants, galleries, museums, and others are housed in oversized ledgers from 1902-1911 and on card files from 1911-1968, providing comprehensive documentation of the gallery's transactions and access points to information based on names. Each ledger includes an index, and entries include cross-references to daybooks, journals, and cash books. Each card includes the account name and address; dates and amounts of transactions; balance on the account; cross-references to the page in the daybook, journal, or cash book in which the entry was made; and occasionally notes about the account. Cards are arranged in alphabetical order by the account name. Additional subject cards such as "advertising," "restoration," and "private books" are arranged at the end of the card file; some subject cards are also filed alphabetically with the account cards. Also filed at the end of the card file are cards for accounts which were active or unresolved, or which needed to be filed. 

Cash books (labeled "A"-"Q") record daily credits and debits. Each entry includes the date, details of the transaction, and costs incurred for merchandise, manufacturing, labor, etc. Older entries (1902-1911) reference the page in which the account was recorded in the oversized account ledgers.

Daybooks (labeled "DBA"-"DBT") record individual transactions from 1902-1966, and include details such as the date, buyer or merchant name, cost of purchase or sale price, and the cost of supplies or gallery expenses. Each entry also includes the sales and work order form numbers for cross-reference; in the older daybooks (1902-1911) the page in which the account is recorded in the oversized account ledgers is also included. All transactions on each page are totaled and balanced.

Invoice and Sales Accounts books (1871-1967) list drawings, etchings, photographs, bronzes, furniture, watercolors, prints, lithographs, paintings, and other works of art, often in lots, on consignment from various owners. Many entries include details of the disposition of the work of art. The entries are arranged by sale lot number and, since these were assigned in order of occurrence, the entries are also chronological. However, some earlier sale lot numbers are repeated at the beginning of later books.

Journals (labeled "A"-"P") record the gallery's transactions for services such as gilding or joining, frame supplies, restoration of paintings, sales of works of art, purchases of prints, shipping, salaries, utilities, office supplies, etc. The front and back covers of the ledger books were removed for preservation.

Price lists are typically typed or written on exhibition catalogs; occasionally the price list also includes a name, presumably of the buyer. Additional price lists and notes on prices of artwork are scattered within Series 1, Series 3, Series 7, and Series 8.