When checking into a hotel, all employees should ensure they hand over the tax-exempt form to the management. In a situation, the hotel doesn't accept the form, and then the employee should ensure that before they check out when they have exhausted their stay, they settle the matter with the management. In the event of no resolution at the time of check-out, then the employee would be subjected to payment of the tax.The employee should clarify the tax expense as a bizarre expenditure on their travel cost report. The Accounts Payable agency will refund the employee for the motel/hotel tax if the employee makes the following details accessible to him with the name of the employee; date(s) of accommodation; name, address, and telephone number of the hotel.