When writing work instructions, Technical Writers must have sufficient information about performing a particular task or activity. The responsibility is to write understandable and comprehensive work instructions that different individuals can perform without expert supervision. Below is a helpful guide in drafting an effective work instruction for your company. Step 1: Start with a Clear Title and Brief Introduction Begin your document by indicating the title, clearly indicating the task. The introduction must provide essential information and contextual background to accomplish an activity. It must also include details about the individuals to complete the job and define its purpose. Identifying these elements help with a precise Goal Setting for the record. Step 2: Indicate a Description of the Work Process In writing the steps of the work process, begin with a comprehensive List Of Items an individual needs to accomplish the job. It is practical to write the materials or objects using a bulleted list to distinguish between one and another to avoid confusion. It also matters to list the items logically. Indicate all Relevant References into the text through indexes or hyperlink formats for any clarifications. The work instruction can also incorporate images, flow charts, or tables for easier and better understanding. Step 3: Format Text for Easy Understanding First and foremost, work instructions are educational tools. The purpose is to present the audience with the Best Procedure to accomplish a task. You must select a format that you must use for the entire document. Remember to indicate the steps sequentially with only a single action for each. When using infographic elements, make sure to accompany them with descriptions or references for clarity. Keep texts and images to one side, for example, images on the left and text to the right. It is also effective to write in bold, italic, underline, or uppercase to emphasize essential actions and information. Step 4: Revise the Document As Necessary The key to effective writing is brevity, meaning it is concise, simple, and precise. For creating work instructions, ensure that sentences are not complex with more than 15 words. Instead of using extraneous or hifalutin words, use curt and uncomplicated text. As much as possible, prevent from using acronyms. If it is necessary, write the full context first, then abbreviate afterward. It also helps to provide a glossary page at the end of your document. Keep consistent with the used terminologies for the entire document and stick to it. Step 5: Indicate the References When writing the references of the work instruction, consider adding a footnote or an appendix page. References serve as additional sources to expand reading and Learning Opportunities. Step 6: Test Out the Work Instruction Before printing multiple copies of the document, ensure that it is comprehensive and understandable. Have a friend or colleague perform the job, following the instructions. It helps determine whether parts of the work instruction are confusing and require further clarification. During the process, observe and note the discrepancies that the individual struggles with, revising the instructions as necessary.