Under this Policy, staff are not allowed to solicit gifts or hospitality in the course of their work. They are also prohibited from offering or receiving gifts or hospitality that is unduly lavish, extravagant or otherwise inappropriate, to or from any person or organisation that has had, has, or may have influence over the business. Examples of inappropriate gifts and hospitality include:
corporate or personal gifts with a value greater than a set amount (based on what is appropriate for the business and industry)
gifts of cash or cash equivalent (eg vouchers)
hospitality (eg refreshments, working lunches or entertainment costs for (prospective or current) business partners or clients) to a value greater than a set amount (based on what is appropriate for the business and industry)
any hospitality or gifts given or received in secret
any hospitality or gifts received in the name of an individual rather than in the name of the business
In order to ensure full transparency related to gifts and hospitality, it is a good idea to have a clear Expense policy in place. This policy should outline how staff can recover any expenses related to gifts or hospitality.
Staff should also make sure to declare and properly record in writing all hospitality and gifts they receive or give.