Have user to select the report or folder. Click export report or folder. User will be prompt to save report or folder Have user to click the my document button on the left Name the file (Ensure that user does not use Fitness Report or Evaluation Report in the file Name because it will corrupt the file) Click Save Open my document and select the file. (Ensure the user can see the extension on the file name) If the answer is yes go to (Select the fileâ€) If the answer is no click tools from the toolbar and select folder options From the prompt select the view tap From advanced setting uncheck Hide extension to known file types Click apply then OK User should see the extension Select the file Rename by adding .doc or .txt to the file name The appearance of the file should change to a word or text icon Open new emails attached the file and send to mail recipient