Security: As we mentioned above, having software that’s secure to protect against hackers is important. You should ask if it’s encrypted, has access control, and does regular backups.
Ease of use: You need to have a system that is easy to use. That should include being able to search and move documents easily. It should also have a logical layout and be simple to navigate.
Integrations: Think about the other software that your business already uses. Adding another system that doesn’t link with your existing ones won’t help you. You need to ensure that your new document management program integrates with them.
Support: You should ask the provider if they give their customers onboarding and ongoing training and support. If it has a help center with documents and step-by-step articles and videos to help you when you need them.
Cost-Benefit: It’s important to consider your budget, you need to think about upfront and continuing costs. These can include monthly subscription fees, additional features, and set-up fees.