Make the text flush left and indent paragraphs before commencing the body of the release, or have them flush left with a line of space between paragraphs. A press release should not be more than two pages long. Longer releases are difficult to read and may be rejected by publications that do not provide room for lengthier materials. The text of a news release should be easy to read and understand. Use simple language and avoid complex sentences. Proofread your work carefully before you submit it. If you find errors when reading through proofreading steps, there is no need to send it out. You can start again from step one. Paragraphs should be indented using tabs or spaces. Avoid using over-indenting - this makes it hard to read. In general, try to keep your text at least half a screen's width so that it is readable on mobile devices as well as on computers. There are online toolkits that can help you write a good press release. These include PR Buzz, which has free templates you can use as a starting point and Wordle, which allows you to create word clouds from your texts. You must provide contact information for both an editor and publisher if your news release is accepted. This includes your full name, phone number, an email address, and company name (if applicable).