You’ll need to use the minutes of the hui to show the court that the necessary consent was given and that the owners understood the relevant issues. The minutes must:
show that the owners were made aware that their consent was necessary
show that the occupation site and access to the site was discussed and approved
show that the owners who consented understood that the occupation order can be passed by succession
show that those consenting understood that the order can be for a specified time or until a specific event happens (for example, on your death as the person who was granted the occupation order)
include a copy of the attendance list with full names (the writing must be legible), and
include a copy of the notice of the hui.
It’s important that the owners have also seen a copy of the sketch plan showing the proposed occupation site.
The Māori Land Court has a suggested consent form available.
Note: If there’s a trust over the land or a Māori incorporation, you’ll need to get the consent of the trustees or of the incorporation’s management committee.