Once the assignment of mentors to the schools has been completed, the programme coordination office contacts the mentors with the schools to which they have been assigned. From this moment on, we ask the school to contact all the mentors and schedule a meeting to get to know each other and start the project.
At that meeting the mentor - group distribution should be adjusted and at least the first sessions should be scheduled.
It is important not to delay this process. From this point, each mentor agrees with the centre the agenda of the six sessions (days and timetable). The coordination does not intervene in this process, both the centre and the mentors must be active during the process and, if they have any problems, contact the coordination to identify the causes of the lack of communication.
It is important to stress that:
Inspira STEAM sessions must be held during school hours.
The six sessions should be scheduled 1-2 weeks apart (no more, no less).
To facilitate the management of the school, all mentors assigned to the same group should do Inspira STEAM at the same time.
Considering that the mentors participate on a voluntary basis and that they are likely to do so during their working hours or within their busy schedules, we also ask the centres to be flexible in terms of planning the sessions.
In case a mentor has more than one group assigned to her/his group, the centre is requested that the two groups do the sessions consecutively to minimise the travel time of the mentor (with some exceptions).
Once the contact between the mentors and the schools has been initiated, the Inspira STEAM sessions can begin, on the days and at the times agreed between the mentors and the school.