The College's staff are required to respect the confidentiality of students’ and parents' personal information and the privacy of individuals.
The College holds personal information provided by individuals in one, or both, of two formats. The first is the format in which the information was provided, whether this be via a College form, an email, letter, College website/portal communication or a recorded phone message. The second format is within the College’s electronic data information management system, PCSchool and the SharePoint portal, Scot-E.
Hard copies of personal information are held on student or staff personal or medical files, or files created for specific information management purposes such as camp files, or Police Vetting files. These are secured in filing cabinets, within the HR Manager’s office that is locked each night and in a controlled access area.
Access to personal information entered into PCSchool and Scot-E is controlled by password access and security levels assigned to each staff member. The level of access for each staff member is determined by their role within the College and their operational requirement to know specific personal information about an individual.