The first document that the trainee will ask you to fill in and sign is the letter of availability. In this document you must declare that your organization is available to host trainee in a specific period (at this stage mobility dates may be changed) to do the activities listed. Normally for each call for participants there is a specific deadline to transmit this document.
After this letter, one month before the mobility starts, the trainee will ask you to fill in and sign the Learning Agreement for Traineeship where you must define the period of the mobility, the activities, objectives, learning outcomes and monitoring/evaluation plan of the traineeship. This document will be signed by the Responsible at your organization, by the Responsible at student’s sending institution and by the trainee.