An effectively written architectural problem statement can easily gain the support and approval of the project from the stakeholders and the management. With that being said, here are the steps that need to be followed when making one. 1. Describe the Ideal Scenario This is the first step to be performed when writing an architectural problem statement. All parties involved should understand that context is absolutely necessary to have a proper understanding of what is going on. You could begin this stage by describing how this specific procedure should function. Before discussing the problem, briefly outline how the process of the architectural project would work if the current problem did not exist, keeping the beneficiaries of the project plan in mind. 2. Explain the Problem in Detail After describing the ideal scenario, now is the time to describe the reality of the problem in detail. In this step, it is critical to remember that the architectural problem statement should cover not just what the problem is, but also why it is a problem and why it is vital to fix it. This section discusses what the situation is in the affected area, who is impacted by it, and why it should be solved. You should also include what efforts have already been taken to remedy the situation and why they failed. Explain what you know about the present situation in as few words as possible. 3. Explain the Financial Costs and Support Your Claims After providing a detailed explanation of the problem at hand, this step then follows. When you present the architectural issue to decision-makers, you should also describe the costs of not correcting it. Since money is the language of business, it is useful to describe the problem and the suggested response in terms of financial costs. Do remember that if you claim that the problem is losing the firm money, you must be ready to provide proof to back up your allegations. If you skip this stage, you risk not being taken seriously. Perform thorough research, credit your sources, and have your facts ready to show. 4. State a Solution After explaining the architectural problem and its projected financial implications if left unresolved, proceed to this step, which is to propose a solution to the said problem at hand. The recommended solution or solutions to the issue should be described in the problem description. Keep in mind that you won't be concentrated on identifying a single solution at this stage, but you should have a firm grasp of the underlying reasons for the problem and be able to provide realistic methods to understand and resolve it. Simply put, in this step, you need to declare your goals by proposing well-thought-out solutions to the situation. 5. Explain the Benefits of the Solution After proposing a solution to the stated architectural problem in the document, take your time to explain the benefits that come with it. This step serves as an excellent opportunity to illustrate why this solution would work, with an emphasis on efficiency and the financial effect of your solution. Discuss how the solution will save expenditures, how it will free up income sources, and what intangible advantages your solution will provide. 6. Conclude the Document After writing the benefits of the solution, make the conclusion of the document. Keep in mind that when writing the conclusion of the architectural problem statement, you should include the problem, the reason it needs to be addressed immediately, and the proposed solution to the problem along with its supporting reasons/arguments.