Event Planning Checklist: • Items due within 2 weeks of receiving contract: signed contract, 25% deposit, Tax-exempt Certificate (if applicable) • Items due 4 weeks before event date: Proof of Insurance, Special Concessions • Items due 2 weeks before event date: vendor and/or entertainment requests (if applicable), menu/decor selections, guest estimate • Items due 1 week before event date: signed BEO, special setup/floor plan requests, final guest count, remaining estimate of total costs • Items due 3 days after event date: event balance (if applicable)