Here are some steps you should follow to successfully file an HVAC insurance claim. Report the damage to the HVAC system immediately to your insurance provider. File a police report if the damage is due to theft or vandalism. You may need a copy of the police complaint that you need to submit to your insurer. Mention your HVAC system’s model, brand, and serial number. Attach pictures or relevant documents as proof. Get repair estimates from multiple sources before the adjustor’s visit. Ensure that the adjustor takes note of all damages. Once your claim is accepted, you will receive compensation after the deductible amount has been deducted.