It’s very important to keep an accurate picture of the mileage rate, as HMRC are not shy about handing out fines if you’ve claimed for more miles than is correct, or for a personal rather than business journey. You will need to log the date of the journey, the total distance travelled, and the journey's purpose. This can lead to a large volume of admin for your finance teams which can be time consuming and distract from more important tasks. Some business owners use fuel cards to manage their employees' mileage costs. This can be beneficial as it means staff don't need reimbursing, and some fuel cards come with functionalities such as mileage tracking and discounted rates on fuel. However, because you can only use most fuel cards to pay for fuel, other costs such as road tolls, meals, and parking charges need to be paid for another way. This of course means even more admin. Learn how Soldo can help