With BevSpot's way of managing invoice records, you're now able to upload, process, organize, approve and export any of your invoices - all in one place. Have more visibility into the status of where every invoice stands in your account, making communication with your team easier and your invoicing workflow more seamless. An average invoice life cycle in BevSpot can be represented in each of the following stages, always starting at "Upload Needed" with the goal to be ending at "Approved". *If you have our invoice processing feature, you'll see all of the possible statuses below. *If you do not have our invoice processing feature, scroll down to the next section to understand invoice statuses.For Invoice Processing customers:You need to attach a picture of the invoice for that order in BevSpot. You can do that by clicking on, "Attach File".A picture of the invoice has been attached to the order record.Your invoice has been submitted for processing. Please allow BevSpot or your vendor integration between 24-48 hours to process.An invoice has been processed without a corresponding order record. Click on "delivery needed" and choose either an existing order record from the drop down or record a new delivery to match the invoice if it doesn't already exist.Your invoice has almost completed its life cycle at this stage. If your invoice says, "Needs Review", your invoice has been processed and attached to a delivery. It's now time to double check that everything on the invoice matches everything that's been populated to your account, being mindful of price and quantity changes. Click into the order record. Once you're sure that all line items in BevSpot (on the right) match the line items on the picture of the invoice (on the left), click "Approve Invoice". *Only admins on the accounts are able to approve invoices. This is the final stage of the invoice life cycle. This ensures your team that the invoice has been processed correctly and all quantities are correctly reflected in your inventory and all price changes are correctly amended. You can be confident that all inventory, reports and accounting exports are accurate. *Only admins on the accounts are able to approve invoices. For customers without invoice processing:You need to attach a picture of the invoice for that order in BevSpot. You can do that by clicking on, "Attach File".A picture of the invoice has been attached to the order record.This is the final stage of the invoice life cycle. This ensures your team that the invoice has been processed correctly and all quantities are correctly reflected in your inventory and all price changes are correctly amended. You can be confident that all inventory, reports and accounting exports are accurate. *Only admins on the accounts are able to approve invoices.