First, seek the approval of your Sponsoring Organization, typically a local association or federation. Next, contact the NEC Area Advisors for your state, listed on this website. The NEC Area Advisors will visit the location to meet with the square dance leaders and inspect the proposed facilities. If these are determined to be sufficient, the NEC Area Advisors will assist the bid team in the preparation of a comprehensive bid package. The bid package provides full details of both leadership and facilities and includes pledges of support from the state square dance organizations, hotel associations, convention facilities managers, governing city officials and many others. The bid package is due to the NEC 90-day prior to the start of the Convention at which the bid will be made .