When filing the DE9C form for reporting wages and contributions in California, you need to attach certain documents to ensure accurate and complete reporting. Here are the documents you typically need to include with your DE9C:
1. Quarterly Contribution Return and Report of Wages (DE9): This is the main form that summarizes the wages and contributions for all employees.
2. Quarterly Contribution Return (Continuation) (DE9C): This form is used to provide additional details when the space provided on the DE9 is insufficient. It allows you to report wages and contributions for more employees.
3. Employee Wage Data: You should attach a detailed wage breakdown for each employee you report. This includes total wages, overtime wages (if applicable), tips, bonuses, and any other forms of compensation received by employees.
4. Employee Information: You need to provide personal information for each employee, such as full name, social security number, address, and employment start and end dates. This information helps ensure accurate identification and reporting.
5. Tax Withholding Statements: Attach copies of any tax withholding statements, such as W-2s or 1099s, issued to employees during the reporting quarter. These statements provide additional confirmation of wages paid and withheld taxes.
6. Supporting Payroll Records: Maintain and attach payroll records that support the wage data reported, such as payroll register, timecards, or other relevant documents. These records serve as evidence to verify the accuracy of the reported wages.
7. Payment Records: If you made contributions to the California Employment Development Department (EDD), include payment records or proof of payment, such as copies of canceled checks or electronic payment confirmations.
8. Payer Identification Number (FEIN Number): Include your Federal Employer Identification Number (FEIN) on all attachments and forms to accurately identify your business.
Remember to keep copies of all documents you submit for your records. The specific requirements and attachments may vary based on your business and the nature of your employees' compensation. It's advisable to review the California EDD guidelines and instructions for the most up-to-date information on DE9C requirements.