Unfortunately, org charts should be updated any time someone is hired, leaves the organization, changes jobs/departments/managers, or there is a new opening that recruiting needs to fill. If your HRIS system has the capability to serve as org chart software, it should automatically update as you record changes, which will save you so much time! If you are using software that doesn't update org charts automatically, such as Office or Pingboard, you will have to manually change the org chart each time there’s a change.