An automated approval system improves compliance by embedding policy checks and controls into the workflow. Automated systems ensure that every purchase request is reviewed against company policies, such as budget limits and vendor agreements, before approval is granted. This eliminates the risk of unauthorized purchases and ensures that all spending is properly documented​.
In addition, automated workflows generate audit trails for every action taken within the approval process, providing transparency and accountability. These audit logs are essential for compliance audits and financial reporting​.