If LPFM stations operating under a time share arrangement wish to temporarily alter their schedules for a specific event, they should follow these steps:
Mutual Agreement: Both stations must agree on the schedule change and the specific details, such as the date, time, and duration of the event.
Notify the FCC: Submit a joint notification to the FCC about the one-time schedule change. This can be done by sending a letter or filing an informal request, explaining the reason for the change and providing the agreed-upon details.
Update Public Files: Ensure that the schedule change is clearly communicated to the public. Update your stations' public files, websites, and any other platforms where you typically share programming information.
Document the Change: Keep a record of the agreement, communication with the FCC, and any other relevant documentation related to the schedule change.
Resume Regular Schedule: After the one-time event, resume your regular schedule as outlined in the original time share agreement.
In the case of a one-time schedule change occurring solely for a single day, it is not obligatory to notify the FCC. Instead, it's advised to establish a written agreement between the timeshare partners. Each partner should retain a copy of this agreement in their station records for a minimum of two years. Furthermore, the station logs of the affected stations should accurately reflect the altered sign-on and sign-off times on that particular day.
In contrast, for recurring modifications to the time share arrangement, the schedule changes can be implemented initially. However, all stations involved are then required to submit Form 319 to the FCC within 10 days. This submission should include an updated time share agreement as an attachment, in accordance with §73.875(c)(3) of the regulations.
A proactive approach for cases where LPFM stations need to adjust their time share schedules seasonally, such as altering times on Friday nights during high school football season. In such instances, it is advisable to complete Form 319 promptly to inform the Commission about the revised time share schedule. Subsequently, a second filing should be made to revert the schedule back to its original state after the seasonal period.
By following these steps, you can effectively make a temporary schedule change for a special event within the context of your time share agreement while staying in compliance with FCC regulations.