Follow these guidelines below; Mail list should include a header row. A typical list will include these columns of information; FIRSTNAME | LASTNAME | ADDRESSLINE 1 | ADDRESSLINE 2 | CITY | STATE | ZIPCODE or FULLNAME | ADDRESSLINE 1 | ADDRESSLINE 2 | CITY | STATE | ZIPCODE Delete all columns and records/rows of data not required for the mailing. Do not hide rows or columns in Excel files because the mail processing software will still import this data. Please delete this data before sending. There should only be one Sheet (bottom tab) in Excel. Combine all records to one Sheet before sending. Each data field should be in its own column. The First and Last Name should be in separate columns if you’ll be printing variable first names (i.e. Dear Frank, …) within the piece otherwise they can be in the same column but are not required to be together. The ADDRESS LINE, CITY, STATE, and ZIP CODE should each be in a separate field/column. The state column should be the state abbreviation and not spelled out