You can submit a sales note either as a paper document (paper sales note) or electronically (eSales). The same information is required for both types of submission.
3.1 Paper sales notes Paper sales notes must be submitted within 48 hours after the sale has taken place. You should submit them to your local MMO coastal office. Templates for buyers’ and sellers’ paper sales notes are available on the MMO website If you or your business has an annual turnover of more than £175,000 in first-sale fish then you must provide the information electronically. It is recommended that you submit sales notes electronically irrespective of your turnover.
3.2 Electronic sales notes If you or your business has an annual turnover of more than £175,000 in first-sale fish then you must submit an electronic sales note within 24 hours of completion of the sale. The UK Electronic Reporting System (ERS) allows you to submit sales notes electronically using one of the following methods:
Direct data entry via the ERS website. (Suitable if you purchase small quantities of fish).
Via Comma Separated Variable (CSV) file emailed to the ERS hub. salesnote.live@fishhub.net (You can use this to submit a file containing multiple sales notes).
Via an Application Programmable Interface (API) (This provides access to the ERS web service and enables you to download sales notes from your existing database.An API developer’s pack is available on the ERS website).
Via a predefined template supplied by the UK Fisheries Authorities (‘Option 5’).(As a buyer you can use this spreadsheet template to submit a single sales note or multiple sales notes.
Before using the ERS you must register, please see section 5. If you want to discuss the best method of electronic submission then please contact your local MMO coastal office.