Steps Set a preliminary date for your event. Make contact with a golf course. Make a folder for golf event planning. Shop for and discuss trophy and tournament mementos as early as feasible with a reliable dealer. Determine the fee that will be charged to participants and sponsors. Prepare sponsor packages and distribute them to local companies. Obtain required documentation from participants (i.e., release forms). Notify local media of the event. Promote the event through word of mouth, social media, and other means. The first step in setting up a tournament is to determine when it will take place. You can start this process by contacting local golf courses to see which ones are willing to host your event. Once you find a course that is interested, make sure to follow all its guidelines before booking it. For example, some courses require you to book far in advance while others may accept inquiries on an ongoing basis. After you have found a course that is willing to host your event, make sure to follow all its guidelines. If there is any chance of weather affecting play, make sure to check the forecast before booking the course. Some courses allow you to cancel without penalty if rain falls close to the scheduled start time. Others may charge you if you don't show up because of bad weather. It's best to call the course to confirm their policy before making a commitment.