There are a few reasons why it might be recommended to use a scanner. The time it takes to retrieve files is largely reduced. This is because you don’t have to sit there and dig through loads of paper files. Documents are only a click away. Documents can be kept more securely. They can be password protected from eyes that could steal information, and they could also be kept safe from the strike of natural disasters. It is also recommended to minimize your environmental footprint. You can easily and quickly send and receive documents. Collaboration on projects is easier and simpler this way. You can make more effective use of space and resources because there is not a large amount of paper documents in filing cabinets. Significant documents can be better preserved. Customer service can be more effective if employees spend less time trying to find files and documents.