The perfect agenda is brief but descriptive. It provides all the necessary background without being so long and unwieldy that no one wants to read it.
For an effective meeting agenda, follow these steps:
Prepare your agenda before the meeting; at least 24 hours in advance.
Clearly define the goal of the meeting so everyone knows why they are there.
Prioritize agenda items based on importance.
List discussion topics as questions that need to be answered.
Allow reasonable amounts of time for each topic.
Include necessary background info for decisions to be made.
Share the agenda with attendees so they can have input and show up prepared.