When designing a professional email, you need to be meticulous. Here’s what you need to do:
1) Determine the goal of the email. Start by figuring out what the purpose of your message is. Once you know what your email needs to accomplish (for example, persuade the recipient to review your product or service), writing the subject line and email body will be much easier.
2) Get to know your audience. Doing some research on your recipient will help you determine the tone of your email message (formal and polished if you’ve never met your email recipient or friendly and upbeat if you’re writing to someone you’ve built a close relationship with).
3) Keep the email body brief and to the point. When writing the body of your email, try to include all the important information without making the email too lengthy. Avoid touching on too many subjects as it will probably confuse your recipient and they might not take the desired action.
4) Include a polite greeting and closing. Choose an option that’s both friendly and respectful.
5) Proofread the email. Don’t click the “send” button if you haven’t reviewed your email and fixed all the spelling and grammar mistakes you might have made. You should also make sure you’ve attached all the necessary files before sending the message. A complete, error-free email is proof of your professionalism. It certainly won’t go unnoticed.