The virtual data room owner (customer) operates as the administrator and has complete ownership and control over the platform. An M&A data room administrator is responsible for setting access permission for all virtual data room users. Depending on the specifics of the M&A deal, access is typically granted to:
internal experts who are usually setting up the structure, upload and review documents or answer questions
potential partners and investors who review documents and ask questions
third-party experts, outsourced auditors or other organizations needed to participate in the M&A process
Successful due diligence procedure depends on a well-structured and well-coordinated workflow, so laying out involved party roles and permissions is crucial before inviting them to join the platform.