Star Staffing’s Vaccination, Testing, and Face Covering Policy Purpose: Vaccination is a vital tool to reduce the presence and severity of COVID-19 cases in the workplace, in communities, and in the nation as a whole. Star Staffing encourages all employees to receive a COVID-19 vaccination to protect themselves and other employees. However, should an employee choose not to be vaccinated, this policy’s sections on testing and face coverings will apply. This policy complies with OSHA’s Emergency Temporary Standard on Vaccination and Testing (29 CFR 1910.501). Scope: This COVID-19 Policy on vaccination, testing, and face covering use applies to all employees of Star Staffing, except for employees who do not report to a workplace where other individuals (such as coworkers or customers) are present; employees while working from home; and employees who work exclusively outdoors. All employees are encouraged to be fully vaccinated. Employees are considered fully vaccinated two weeks after completing primary vaccination with a COVID-19 vaccine with, if applicable, at least the minimum recommended interval between doses. For example, this includes two weeks after a second dose in a two-dose series, such as the Pfizer or Moderna vaccines, two weeks after a single-dose vaccine, such as Johnson & Johnson’s vaccine, or two weeks after the second dose of any combination of two doses of different COVID-19 vaccines as part of one primary vaccination series. Employees who are not fully vaccinated will be required to provide proof of weekly COVID-19 testing and wear a face covering at the workplace. Some employees may be required to have or obtain a COVID-19 vaccination as a term and condition of employment at Star Staffing, due to their specific job duties (e.g., public facing positions). Employees subject to mandatory vaccination requirements should follow all relevant vaccination procedures in this policy and are not given the choice to choose testing and face covering use in lieu of vaccination. All employees are required to report their vaccination status and, if vaccinated, provide proof of vaccination. Employees must provide truthful and accurate information about their COVID-19 vaccination status, and, if not fully vaccinated, their testing results. Employees not in compliance with this policy will be subject to discipline. Failure to comply with any part of this policy could result in exclusion from the workplace, as well as additional disciplinary action up to and including termination of employment. Employees may request an exception from vaccination requirements (if applicable) if the vaccine is medically contraindicated for them or medical necessity requires a delay in vaccination. Employees also may be legally entitled to a reasonable accommodation if they cannot be vaccinated and/or wear a face covering (as otherwise required by this policy) because of a disability, or if the provisions in this policy for vaccination, and/or testing for COVID-19, and/or wearing a face covering conflict with a sincerely held religious belief, practice, or observance. Requests for exceptions and reasonable accommodations must be initiated by written correspondence to you Star Staffing representative.  All such requests will be handled in accordance with applicable laws and regulations Procedures: Overview and General Information Vaccination Star Staffing encourages all of its employees to get vaccinated against COVID-19. Any Star Staffing employee that chooses to be vaccinated against COVID-19 must be fully vaccinated by January 28, 2022, employees who are not vaccinated by this date will be required to test weekly starting on February 10, 2022 until they become fully vaccinated. To be fully vaccinated by January 28, 2022, an employee must: Obtain the first dose of a two dose vaccine no later than January 7; and the second dose no later than January 28, 2022; or Obtain one dose of a single dose vaccine no later than January 28, 2022. Employees will be considered fully vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine as stated above. An employee will be considered partially vaccinated if they have received only one dose of a two dose vaccine.  Contact your local Star Staffing branch for information about vaccination sites or contact your medical provider directly. Testing and Face Coverings Vaccination Status and Acceptable Forms of Proof of Vaccination Vaccinated Employees All vaccinated employees are required to provide proof of COVID-19 vaccination, regardless of where they received vaccination. Proof of vaccination status can be submitted via by email (vaccine@starhr.com), text, or in person to your local Star Staffing branch. Acceptable proof of vaccination status is:   The record of immunization from a health care provider or pharmacy; A copy of the COVID-19 Vaccination Record Card; A copy of medical records documenting the vaccination; A copy of immunization records from a public health, state, or tribal immunization information system; or A copy of any other official documentation that contains the type of vaccine administered, date(s) of administration, and the name of the health care professional(s) or clinic site(s) administering the vaccine(s). Proof of vaccination generally should include the employee’s name, the type of vaccine administered, the date(s) of administration, and the name of the health care professional(s) or clinic site(s) that administered the vaccine. In some cases, state immunization records may not include one or more of these data fields, such as clinic site; in those circumstances Star Staffing will still accept the state immunization record as acceptable proof of vaccination. If an employee is unable to produce one of these acceptable forms of proof of vaccination, despite attempts to do so (e.g., by trying to contact the vaccine administrator or state health department), the employee can provide a signed and dated statement attesting to their vaccination status (fully vaccinated or partially vaccinated); attesting that they have lost and are otherwise unable to produce one of the other forms of acceptable proof; and including the following language: “I declare (or certify, verify, or state) that this statement about my vaccination status is true and accurate.  I understand that knowingly providing false information regarding my vaccination status on this form may subject me to criminal penalties.”  An employee who attests to their vaccination status in this way should to the best of their recollection, include in their attestation the type of vaccine administered, the date(s) of administration, and the name of the health care professional(s) or clinic site(s) administering the vaccine.   All Star Staffing employees must complete an attestation of vaccination status form upon hire. Employees who are vaccinated will be required to provide proof of vaccination prior to their first day of work with Star Staffing. If not completed during the onboarding process, proof of vaccination should be sent to vaccine@starhr.com. All Employees All employees, both vaccinated and unvaccinated, must inform Star Staffing of their vaccination status. The following table outlines the requirements for submitting vaccination status documentation. Vaccination Status Instructions Deadline(s) Employees who are fully vaccinated. Submit proof of vaccination that indicates full vaccination. January 28, 2022 Employees who are partially vaccinated (i.e., one dose of a two dose vaccine series). Submit proof of vaccination that indicates when the first dose of vaccination was received, followed by proof of the second dose when it is obtained. January 14, 2022 Employees who are not vaccinated. Submit statement that you are unvaccinated, but are planning to receive a vaccination by the deadline. January 14, 2022   Submit statement that you are unvaccinated and not planning to receive a vaccination. January 28, 2022   Supporting COVID-19 Vaccination An employee may take up to four hours of duty time per dose to travel to the vaccination site, receive a vaccination, and return to work.  This would mean a maximum of eight hours of duty time for employees receiving two doses.  If an employee spends less time getting the vaccine, only the necessary amount of duty time will be granted.  Employees who take longer than four hours to get the vaccine must send Star Staffing an email (to vaccine@starhr.com) documenting the reason for the additional time (e.g., they may need to travel long distances to get the vaccine). Any additional time requested will be granted, if reasonable, but will not be paid; in that situation, the employee can elect to use accrued leave, e.g., sick leave, to cover the additional time. If an employee is vaccinated outside of their approved duty time they will not be compensated. Employees may utilize up to two workdays of sick leave immediately following each dose if they have side effects from the COVID-19 vaccination that prevent them from working. Employees who have no sick leave will be granted up to two days of additional sick leave immediately following each dose if necessary. The following procedures apply for requesting and granting duty time to obtain the COVID-19 vaccine or sick leave to recover from side effects: Employees should email vaccine@starhr.com within 7 days of receiving their vaccine with their request to receive sick pay. Employees may be required to provide documentation supporting their need for time off for these reasons. Employee Notification of COVID-19 and Removal from the Workplace Star Staffing will require employees to promptly notify their Star Staffing Representative when they have tested positive for COVID-19 or have been diagnosed with COVID-19 by a licensed healthcare provider. Employees who have tested positive for COVID-19 should not return to the workplace for any reason after receiving a diagnosis of COVID-19 until they have met the return to work criteria detailed below AND have been cleared to return to work by Star Staffing. Medical Removal from the Workplace & Return to Work Criteria Star Staffing has also implemented a policy for keeping COVID-19 positive employees from the workplace in certain circumstances. Star Staffing will immediately remove an employee from the workplace if they have received a positive COVID-19 test or have been diagnosed with COVID-19 by a licensed healthcare provider (i.e., immediately send them home or to seek medical care, as appropriate).   Star Staffing’s follows Cal OSHA’s guidance for exclusion periods and return to work criteria. Return to work criteria varies based on the following situations: Employees Who Test Positive for COVID-19 (applies to all employees regardless of vaccination status or symptoms) Must be excluded from the workplace for at least 5 days If employee has no symptoms or their symptoms are resolving: They can return to work after 5 days if they get a negative test (must be collected on day 5 or later) If they are unable to get tested or choose not to, they can return to work after 10 days If employee has symptoms (but not a fever) that are not resolving, they cannot return to work until symptoms are resolving or until 10 days from their positive test If employee has a fever, they cannot return to work until fever resolves Employees must wear face coverings around others for a total of 10 days after the positive test Employees Who Are Exposed to Someone with COVID-19 – Quarantine Required (applies to employees who are unvaccinated, or vaccinated and eligible for a booster* but have not received one yet) Must be excluded from the workplace for at least 5 days after last close contact with COVID case and must test on day 5 If employee is asymptomatic: They can return to work after 5 days if they get a negative test (must be collected on day 5 or later) If they are unable to get tested or choose not to, they can return to work after 10 days For asymptomatic vaccinated employees who have not received their booster, they do not have to be excluded from the workplace if they receive a negative test 3-5 days after their last exposure and continue to have no symptoms (many employees likely fall under this category) If an exposed employee tests positive, they follow the requirements above for positive cases If an exposed employee develops symptoms, they must continue to be excluded from work until they get tested and get the results Employees must wear face coverings around others for a total of 10 days after exposure *Employees are eligible for a booster 6 months after their second dose of Moderna or Pfizer, and 2 months after their first dose of J&J Employees Who Are Exposed to Someone with COVID-19 – No Quarantine Required (applies to employees who are boosted and employees who are fully vaccinated but not yet eligible for their booster) These employees do not need to quarantine if they do all of the following: Test on day 5 and receive a negative result Wear face coverings around others for a total of 10 days after exposure If an employee tests positive they must follow the recommendation above for positive cases If employees develop symptoms, they must be excluded from the work until they get tested and get the results If you are unable to get your employees tested, the rule under the ETS will apply instead. As of January 14, 2022, the rule for vaccinated close contacts under the ETS is that they do not have to quarantine as long as they are asymptomatic and wear a face covering and maintain 6 ft. of distance from others for 14 days after exposure .     COVID-19 Testing All employees who are not fully vaccinated will be required to comply with this policy for testing. Employees who report to the workplace at least once every seven days: (A) must be tested for COVID-19 at least once every seven days; and (B) must provide documentation of the most recent COVID-19 test result to vaccine@starhr.com no later than the seventh day following the date on which the employee last provided a test result. Any employee who does not report to the workplace during a period of seven or more days (e.g., if they were teleworking for two weeks prior to reporting to the workplace): (A) must be tested for COVID-19 within seven days prior to returning to the workplace; and (B) must provide documentation of that test result to [the supervisor] upon return to the workplace. If an employee does not provide documentation of a COVID-19 test result as required by this policy, they will be removed from the workplace until they provide a test result.    Employees who have received a positive COVID-19 test, or have been diagnosed with COVID-19 by a licensed healthcare provider, are not required to undergo COVID-19 testing for 90 days following the date of their positive test or diagnosis. Employees who are not vaccinated must submit a negative test result prior to start of a new assignment and once every 7 days to vaccine@starhr.com. Face Coverings Star Staffing will require all employees to wear a face covering. Face coverings must: (i) completely cover the nose and mouth; (ii) be made with two or more layers of a breathable fabric that is tightly woven (i.e., fabrics that do not let light pass through when held up to a light source); (iii) be secured to the head with ties, ear loops, or elastic bands that go behind the head. If gaiters are worn, they should have two layers of fabric or be folded to make two layers; (iv) fit snugly over the nose, mouth, and chin with no large gaps on the outside of the face; and (v) be a solid piece of material without slits, exhalation valves, visible holes, punctures, or other openings. Acceptable face coverings include clear face coverings or cloth face coverings with a clear plastic panel that, despite the non-cloth material allowing light to pass through, otherwise meet these criteria and which may be used to facilitate communication with people who are deaf or hard-of-hearing or others who need to see a speaker’s mouth or facial expressions to understand speech or sign language respectively.  Employees must wear face coverings over the nose and mouth when indoors and when occupying a vehicle with another person for work purposes. Policies and procedures for face coverings will be implemented, along with the other provisions required by OSHA’s COVID-19 Vaccination and Testing ETS, as part of a multi-layered infection control approach for unvaccinated workers.  Employees can choose and obtain their own face covering.  If employees can not obtain a face covering, the worksite can provide one.  The following are exceptions to Star Staffing’s requirements for face coverings: When an employee is alone in a room with floor to ceiling walls and a closed door. For a limited time, while an employee is eating or drinking at the workplace or for identification purposes in compliance with safety and security requirements. When an employee is wearing a respirator or facemask. Where Star Staffing’s has determined that the use of face coverings is infeasible or creates a greater hazard (e.g., when it is important to see the employee’s mouth for reasons related to their job duties, when the work requires the use of the employee’s uncovered mouth, or when the use of a face covering presents a risk of serious injury or death to the employee).   New Hires: All new employees are required to comply with the vaccination, testing, and face covering requirements outlined in this policy as soon as practicable and as a condition of employment. Potential candidates for employment will be notified of the requirements of this policy prior to the start of employment. New employee’s must complete an attestation of vaccination status during their onboarding. Employees who are fully vaccinated will be required to provide proof of vaccination prior to their first day of work. Employees who are not fully vaccinated will be required to provide a negative test within 7 days prior to their first day.   Confidentiality and Privacy: All medical information collected from individuals, including vaccination information, test results, and any other information obtained as a result of testing, will be treated in accordance with applicable laws and policies on confidentiality and privacy. Questions: Please direct any questions regarding this policy to our Human Resources Department at 707-762-4447 or covid@starhr.com.