The first AGM must be held within 12 months of the condo plan registration. A condo corporation is then required to hold an AGM every year, within 15 months of the previous AGM. At the AGM, new condo board members are usually elected, the financial status of the corporation is disclosed, and any matters requiring owner input are discussed. Notice of AGM At least 14 days before an AGM, the condo corporation must give written notice of the meeting to owners and mortgagees and provide copies of the following documents: Financial statements for the previous fiscal year, prepared according to generally accepted accounting principles Annual report on the reserve fund Annual budget for the fiscal year immediately following the previous fiscal year Check your condominium’s bylaws for any further information about notice of an AGM. For example, some bylaws may require preliminary notice of an AGM. Information provided after AGM Within 60 days after an AGM, the condominium corporation must provide an owner or mortgagee with approved minutes (or draft minutes if no minutes have been approved). The approved minutes or draft minutes must include records of the votes held at the AGM, recording the following information: If an ordinary resolution was proposed, the results of the vote If a special resolution was proposed: the number of people (entitled to vote) who voted in favour of the resolution and number of unit factors represented by them the number of people (entitled to vote) who did not vote in favour of the resolution and number of unit factors represented by them For an election of board members determined by a vote, the number of votes in favour of each candidate