Venue Rental Agreements are not difficult to make using our document builder. These agreements are critical to have since they help protect your property and business. While you only need to fill in a bit of information to make an Event Venue Contract, there are a few things to consider before making your contract.
Tips for making an Event Venue Contract:
Event space rental time
When considering how long the event space will be rented, don't forget to include setup and cleanup time. Also, make note of times someone may have to be there for accepting deliveries or to allow caterers on to the property. Include the extra time in your rental agreement and be aware that most clients will need more time than they think they will.
Rental rate and fees
You will need to create a rental schedule. For example, you may charge in four, eight, or 24-hour blocks. You may charge high rates for "seasonal" rentals. You will need to decide what you might charge if they go over their agreed-upon time. Late fees and interest rates should be included in the contract as well.
Insurance requirements
In general, you should require that your customer provide their own event insurance with you or your company named as "additionally insured." Most policies start at one million per incident. You can ask for more if needed. If alcohol will be served, you should require alcohol indemnification insurance as well. Require that your client provide proof of this insurance.
Cancellation policy
You'll need to think about your cancellation policies, such as how much notice they need to give you to cancel an event and how much you will charge them. You can also have different policies for different times of the year. For example, you can choose to charge higher cancellation fees during high-demand times of the year.