Keep an accurate record of your decisions. Usually, this is by keeping written minutes of your meetings. But you should record decisions even if they are not made at a meeting. The minutes should be detailed enough to allow someone to understand the issues and the reasons for the decision. Include more detail where a decision is significant. It should be in proportion to the nature, significance and impact of the decision. Attach copies of any reports or other documents that are mentioned in the minutes. Recording decisions in this way:
ensures certainty about what the decision is, which can help resolve different recollections
reduces the likelihood that the decision could be successfully challenged
shows that you have acted properly and complied with your duties
Read guidance on what minutes should include and what records you must keep.