It is very easy to set up and manage a virtual phone system. All you need to do is: Get a stable and fast internet connection. Research and choose the right VoIP provider based on your needs and budget. Choose a business number. You can pick a location, customized number, toll-free or chargeable number, etc. Set up the phone system based on the instructions from the provider. This may include downloading the required apps, logging in, registering users, and other settings. Customize your account by adding business hours, welcome messages, IVR, prerecorded broadcasts, etc. Modern remote calling systems have a dashboard from where you can access contacts and view analytics.