Compose Reasoning Statements: Determine the reasons for your announcement. End with a full stop, semicolon or comma. State the purpose of the declaration: State why you are making this announcement. Use language that is clear and understandable to anyone who might read it. Avoid using jargon or buzzwords found in business magazines or online forums. It's best to keep things simple when writing something like this; therefore, use straightforward words and phrases to convey your message. Reference other documents for clarification if necessary. For example, if there is more than one reason for your declaration, reference another document which lists these reasons. Also refer to websites for information if the wording is not clear enough. Do not use fancy language or big words when writing a proclamation. If you can't think of any good reasons why someone would want to hear about your announcement, then there is no need to include them in your statement. For example, suppose you are the mayor of a small town and want to let people know that there will be no garbage pickup service on Monday because it's trash day.