A travel Contract Proposal would vary depending on the needs and expectations of clients. However, there are some basic and general components of a typical travel contract proposal that you can easily incorporate into your document. Follow the step-by-step guide below to create your own travel contract proposal. Step 1: Provide a Brief Background Since it is a formal proposal, you need to give the client or recipient of the proposal a quick overview of your company. In this case, the travel agency or tour company would need to offer a paragraph or a couple of paragraphs detailing either the history or background of the company. You do not necessarily have to provide too many details or be too specific. What matters is that you are able to draw the client in with a Captivating Introduction. You may provide significant dates or mention key people in your introductory paragraphs but it is not always required. Step 2: Mention the Products and Services The next section should describe your list of services and products. Depending on the size and goals of the travel company, the list may vary and can either be targeted or generic. However, it is important to offer not only enough information but accurate information as well. For instance, you want to inform the client of the different destinations your agency offers. Make sure you convey your products as clearly as you can. You can even include photos of the various travel destinations or tour sites. Having the proper visual aids can help boost interest in your proposal. Step 3: Give the Pricing Structure and Range In addition to enumerating your travel services and products, it is ideal to also inform your clients of your pricing and rates. Dedicate a section detailing your price structure or a chart of rates. Provide the price range if you are unable to give an exact figure. It is important for the client to get an idea, no matter how general, of the Monetary Cost of the services or products. Whatever your services- whether it is visa application, tour package customization or hotel reservation- make sure to price fairly and reasonably. While it is crucial to maintain competitive prices, you also want clients to find the rates attractive at the same time. Step 4: State the Terms and Conditions A key component of any contract or proposal is the statement of terms and conditions. The content of this particular section may vary depending on the travel agency or company. But you can incorporate any of the following into the stipulations: privacy and confidentiality, payment guidelines, security deposit payment, Release Of Liability, travel insurance, contract amendment and termination, tour cancellation, operating hours, contact details and the like. Terms and conditions should always be clearly drawn so as to set and manage expectations from either party. Step 5: Include the Signature and Date Lastly, like in any contract, the author should always provide and leave adequate space for both parties to affix their signature as well as the date. If the client is amenable to the stipulations provided by the travel company, then a signed contract will formalize the agreement. Make sure to provide clear lines which the signatories can immediately recognize and sign on.