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If you want Department Managers to approve all expenses before they are booked, you can build your organisational structure in Expense/Numbers by adding departments, choosing a Head of Department or assigning Direct Managers to your employees and adding an approval rule. Direct Manager vs. Employee responsible.Let's look at an exampleIn your company, your employees refer to a manager, and you want to ensure that the specific manager approves all the expenses they create.Before creating the approval rule, we need to look at employees. Choosing a direct manager for an employeein Organization > Employees, you can select a direct manager directly in the column or use the side panel. Directly in the columnUse the side panel to choose a Direct Manager in Details > Organization.Now that we have chosen an employee responsible (Direct Manager), were ready to use this in an approval rule.Go to Expenses > Settings > Approval rules and create a new rule. Click the green + to add a new rule, choose which expense types will be included, and choose Employee responsible in the approver column. Now, all the expenses will go to the Direct Manager for approval.Read more Approval rules - SettingsHow to create approval rulesEmployee and Supplier Responsible as approversChosen to be an approverDeleting an approval ruleImportance of the approval rule orderExample of an approval rule - More than one approverExample of an approval rule - Employee-responsible managersExample of an approval rule from a category