To ensure that your generic letter of recommendation is legally compliant and free of discriminatory language, you should:   ᐅ Use objective and factual language to describe the employee's skills, abilities, and achievements. ᐅ Avoid making assumptions or generalizations about the employee based on race, gender, age, religion, or other protected characteristics. ᐅ Refrain from using stereotypes or biased language that could be interpreted as discriminatory. ᐅ Focus on the employee's qualifications and suitability for the job rather than personal characteristics or traits. ᐅ Avoid making negative comments or criticisms that could be seen as defamatory or discriminatory. ᐅ Use inclusive language that does not exclude any particular group or individual. ᐅ Ensure your letter is consistent with your organization's policies and procedures regarding equal employment opportunities and non-discrimination. ᐅ Seek legal advice or guidance if you are unsure about the legal implications of your letter or the language you are using.