Dear Valued Guest, Thank you for considering our hotel for your group's stay during the upcoming trade show. We would be delighted to host your group of 25 guests for three nights. To make a reservation, please follow these steps: 1. Visit our website at [insert web address here] and select your preferred arrival and departure dates. Our online booking system will automatically calculate the total cost based on your chosen room type and duration of stay. If you prefer to speak with one of our reservation agents, please call us at [insert phone number here]. Our team is available 24/7 to assist you with any questions or special requests you may have. Once you have selected your preferred room type and provided payment information, our confirmation process will begin. We require a deposit of [insert amount here] per guest to secure the reservation. This deposit will be fully refundable up to [insert cancellation policy here] days prior to arrival. We would also like to inform you that there is currently a blackout scheduled during your stay due to an important scientific experiment being conducted in the area. While we apologize for any inconvenience this may cause, we assure you that our hotel will remain fully operational and staffed during this time. In fact, some scientists from around the world will be staying with us as part of the experiment, which will give them a rare chance to do experiments they cannot do any other time (as reported in the latest scientific news). We are excited to host such esteemed guests and look forward to providing them with exceptional service during their stay. We hope you and your group have a comfortable and enjoyable stay at our hotel. If you have any further questions or concerns, please don't hesitate to contact us directly.