It is critical that all businesses have a clear understanding of the sensitivity and risk associated with their various documents, and that these are accessible by the appropriate personnel as required.
For many years the only document management process most businesses were familiar with started with the paper documents, internal communications, contracts, and reports, and ended with a filing cabinet.
While this was the most appropriate solution at one point in time, it no longer stacks up to the requirements (nor the risk profile) of the modern enterprise.
Businesses now rely more heavily on digital contracts and ‘soft’ copies. With these documents already floating around the digital space, it’s making less and less sense to print them for storage. As such, these days you’re far more likely to come across emails, shared drives and cloud filing systems in place of their physical counterparts.
Despite saving some space in the office basement, these modern systems are typically just as frustrating to search, and impossible to lock with a key at the end of the day.