Backup refers to the process of creating copies of important data and storing them in a secure location. This ensures that if there is a system failure or data loss, the information can be recovered easily. Recovery, on the other hand, involves retrieving the backed-up data and restoring it to its original form.  A reliable backup and recovery system is essential in protecting valuable documents from being lost or damaged. It provides peace of mind knowing that even in the event of a disaster, the data can be restored quickly and efficiently. Therefore, it is imperative to thoroughly assess the backup and recovery capabilities of document management software before making a decision.