There are several advantages to arranging files into folder systems. One of the primary benefits of folders is that they make it easier to find and access files. People could complete more work if they could find files quickly rather than spending time looking for a file. File folders also help prevent files from getting lost by organizing them internally and externally. Finally, folder structures are useful for referencing files easily since each folder can contain many files. The ability to locate files easily is one of the main reasons why it's beneficial to organize files in folder systems. If files were not grouped in some way, they would be difficult to find. For example, if you had only one file cabinet, finding the license agreement for your new computer program might be difficult because there is no order to how items are stored inside the cabinet. However, if the license agreement was placed in its own folder with other documents of interest, it would be much easier to locate. File folders also help prevent files from being accidentally deleted. If files were not grouped in any way, they would be easy to overlook when deleting unnecessary information. For example, if you were trying to delete a document from your hard drive but did not use the "Trash" folder to put unwanted files into, it would be impossible to track down later. However, by placing similar files in identical folders, it is easier to identify which files should be deleted.