Korunmasız Gençlerin Daha İyi ve Kapsayıcı Spor ve Gençlik Altyapısı ile Güçlendirilmesi Projesi İçin Türkiye Cumhuriyeti Gençlik ve Spor Bakanlığı ile Alman Kalkınma Bankası (KfW) Arasında İmzalanan 23.795.769 Avro Tutarındaki 12/8/2020 Tarihli İlişik Hibe ve Proje Uygulama Sözleşmesi ile Müstakil Sözleşmenin Onaylanması Hakkında Karar (Karar Sayısı: 3041)
MİLLETLERARASI SÖZLEŞME | 2020-10-01

1 Ekim 2020 PERŞEMBE 
Resmî Gazete 
Sayı : 31261 (Mükerrer)
MİLLETLERARASI SÖZLEŞME 
Karar Sayısı: 3041
Korunmasız Gençlerin Daha İyi ve Kapsayıcı Spor ve Gençlik Altyapısı ile Güçlendirilmesi Projesi için Türkiye Cumhuriyeti Gençlik ve Spor Bakanlığı ile Alman Kalkınma Bankası (KfW) arasında imzalanan 23.795.769 Avro tutarındaki 12/8/2020 tarihli ilişik Hibe ve Proje Uygulama Sözleşmesi ile Müstakil Sözleşmenin onaylanmasına, 244 sayılıKanunun 5 inci maddesi ile 9 sayılı Cumhurbaşkanlığı Kararnamesinin 2 nci ve 3 üncümaddeleri gereğince karar verilmiştir.

1 Ekim 2020
Recep Tayyip ERDOĞAN CUMHURBAŞKANI 

KfW, Frankfurt am Main  ("KfW")

ile 
Türkiye Cumhuriyeti  Gençlik ve Spor Bakanlığı tarafından temsil edilen ("GsB’) ("Alıcı")
Arasında 
EUR 23,795,769.00için 
Hibe ve Proje Uygulama Sözleşmesi 
Korunmasız Gençleri Daha lyi ve Kapsayıcı Spor ve Gençlik Altyapısıyla Güçlendirmek 
Sözleşme Kimliği: 302000925

Avrupa Komisyonu ("Avrupa Komisyonu”) tarafindan temsil edilen Avrupa Birliği ile KfW (“Katkı Sözleşmesi”) arasındaki 09.07.2020 tarihli katkı sözleşmesine dayanarak ve insan haklarına saygı ve çok taraflı çevre anlaşmaları dahil olmak üzere yürürlükteki çevre mevzuatına uymayı ve uluslararasi kabul edilmiş temel çalışma standartlarının bu Sözleşmenin önemli bir unsurunu oluşturduğunu kabul ederek, Alıcı ve KfW işbu belge ile aşağıdaki Hibe ve Proje Uygulama Sözleşmesini ("Sözleşme”) imzalar:
Madde 1
Hibenin Miktarı ve Amacı
1.1 KfW Alıcıya aşağıdaki tutarı aşmayacak miktarı hibe eder:
23.795.769,00 EURO 
(kelimelerle: yirmi üç milyon, yedi yüz doksan beş bin, yedi yüz altmış dokuz Euro)("Hibe”)

Hibe, Madde 3.2'de aksi belirtilmedikçe geri ödenmez.
1.2 Alıci, Hibe'yi yalnızca “Korunmasız gençleri daha iyi ve kapsayıcı spor ve gençlik altyapısıyla güçlendirmek" projesi için kullanacaktır ("Proje”). Alıcı ve KfW, Projenin detaylarinı ve Hibe'den finanse edilecek mal ve hizmetleri ayri bir sözleşme ile belirleyecektir (“Müstakil Sözleşme”).

1.3 Vergiler ve Alıcı tarafindan karşılanacak diğer kamu harçları Hibe'den finanse edilmez.

Madde 2
Ödeme 
2.1 KfW, Projenin ilerleyişine göre ve Alıcının talebi üzerine Hibe'yi ödeyecektir. Alıcıve KfW, Müstakil Sözleşme ile ödeme prosedürünü, özellikle de ödenen fonların öngörülen amaç için kullanıldığını ortaya koyan kanıtları belirleyecektir.
2.2 Madde 3'e tabi olarak, KfW işbu Sözleşme uyarınca yalnızca aşağıdaki şartların gerçekleşmesi durumunda ödeme yapmaya zorunludur (i) Katkı Sözleşmesi altında KfW'nin Avrupa Komisyonundan ilgili fonları almasi; ve (ii) KfW ve Alıcinın bir Müstakil Sözleşme imzalamış olması.

2.3 KfW, 15.12.2023 tarihinden sonra ödeme yapmayi reddetme hakkina sahiptir.

Madde 3
Ödemelerin Askıya Alınması ve ladesi (Geri ödemesi)
3.1 Aşağıdaki şartlar/durumlar haricinde KfW ödemeleri askıya alamaz:
a) Alıci, KfW'nin ödeme yapması için öngörülen yükümlülükleri yerine getirmezse;
b) İşbu Sözleşme veya bu Sözleşme ile ilgili Müstakil Sözleşmeler kapsamındaki yükümlülükler ihlal edilmişse;
c) Alıcı, Hibe'nin öngörülen amaç için kullanıldığını kanıtlayamazsa;
d) KfW'nin işbu Sözleşme kapsamındaki yükümlülüklerini yerine getirmesi yürürlükteki kanunları ihlal ediyorsa;
e) Projenin uygulanmasıni, işleyişini veya amacını engelleyen veya ciddi şekilde tehlikeye atan olağanüstü durumlar ortaya çıkmışsa;
f) Avrupa Komisyonu, ödemeleri tamamen veya kismen askıya alir veya KfW'den, istisnai koşulların gerektirdiği durumlar da dahil olmak üzere, KatkıSözleşmesi'ne dayalı ödemeleri askıya almasını isterse - özellikle (i) insan haklarının ihlal edildiğini tespit eden ilgili bir AB kararının kabul edilmesi ve /veya (ii) AB politikasında değişiklik gerektiren kriz gibi durumlar;
g) Avrupa Komisyonu, Katkı Sözleşmesi'ne dayanarak KfW'ye bir kurtarma emri verirse veya Katkı Sözleşmesi geçerliliğini, etkisini, uygulanabilirliğini yitirirse veya feshedilirse.

3.2 Madde 3.1 b), c), d) veya g) 'de belirtilen durumlardan herhangi biri meydana gelmişse ve KfW'nin belirlediği süre içinde (en fazla 30 gün) ortadan kaldırılmamışsa,KfW,
a) Madde 3.1 b) veya d) 'de belirtilen durumda, ödenen tüm tutarların derhal iadesini talep edebilir;
b) Madde 3.1 c) 'de belirtilen durumda, Alıcının hibenin öngörülen amaç için kullanıldığını kanıtlayamadığı miktarların derhal iadesini talep edebilir;
c) Madde 3.1 g) 'de, Alıcının iyi niyetle henüz yasal olarak bağlayıcı bir şekilde taahhüt etmediği veya yasal bir alıcıya aktarmadığı tüm ödenmiş tutarların derhal iadesini talep edebilir. Alici, bu durumda Hibe fonlarından finanse edilecek veya desteklenecek tüm Kontratlara, Proje amacıyla iyi niyetle henüz taahhüt edilmemiş veya harcanmamış fonların KfW'ye iade edilmek üzere Alıcıya geri gönderileceği koşulunu dahil edecektir.

3.3 Katkı Sözleşmesinin sona ermesi halinde, KfW Alıcıya danışır ve KfW işbu Sözleşmenin amacının artık etkili veya uygun bir şekilde yürütülemeyeceği görüşünde ise işbu Sözleşmeyi derhal sona erdirme hakkına sahiptir.

3.4 Avrupa Komisyonu, Alıcı tarafından burada kabul edildiği üzere, yürürlükteki Avrupa Birliği yasa ve yönetmeliklerine uygun olarak Alıcıya karşı kendi doğrudan kurtarma tedbirlerini alma hakkına sahiptir.

Madde 4
Maliyetler ve Kamu Masrafları
Alıci, işbu Sözleşmenin akdedilmesi ve yerine getirilmesi ile ilgili olarak Federal Almanya Cumhuriyeti dışında tahakkuk eden tüm vergileri ve diğer kamu masraflarınıve ayrıca Hibe'nin ödenmesine bağlı olarak tahakkuk eden tüm transfer ve kur dönüştürme masraflarını üstlenecektir.

Madde 5
Sözleşmeye Dayalı Beyanlar ve Temsil Yetkisi 
5.1 Türkiye Cumhuriyeti Gençlik ve Spor Bakanı veya Gençlik ve Spor Bakanıtarafından yetkilendirilen Gençlik ve Spor Bakan Yardımcısi veya onun tarafından KfW konusunda görevlendirilerek numune imzalar ile yetkilendirilen kişiler, işbu Sözleşmenin yürütülmesinde Alıcıyı temsil eder. Temsil yetkilerinin iptal edildiği, o sırada yetkili olan temsilci tarafından açık bir şekilde KfWye yazılı olarak bildirilmedikçe temsil yetkileri devam edecektir.

5.2 İşbu Sözleşmede yapılan değişiklikler veya ekler ile işbu Sözleşme kapsamındaki ihale taraflarınca sunulan bildirim ve beyanlar yazılı olacaktır. Bu tür herhangi bir bildirim veya beyan, ilgili Tarafın aşağıdaki adresine veya ilgili Tarafın diğer Tarafa bildirdiği başka bir adrese ulaşmasından sonra alınmış kabul edilecektir:

KfW için:
Alıcı için:
KfW Postfach 11 11 4160046 Frankfurt am Main Federal Republic of Germany Fax: +49 69 7431-2944
Gençlik ve Spor BakanlığıSöğütözü Mah. 2176 Sok. No:25Çankaya/Ankara Fax:.

Madde 6
Proje 
6.1 AlicI;
a) Projeyi çevresel ve sosyal standartlara uygun olarak, Alıcı ile KfW arasında mutabık kalınan Proje anlayışına göre sağlam finansal ve mühendislik uygulamaları gereğince hazırlayacak, uygulayacak, işletecek ve / veya sürdürecektir;
b) Projenin hazırlanması ve yapımının denetlemesi için bağımsiz ve kalifiye danışmanlık mühendislerini ve projenin uygulanması için kalifiye firmaları tayin edecektir;
c) Her zaman ilgili satın alma/tedarik planını içeren Müstakil Sözleşmede belirtilen satın alma hükümlerine uyacaktir;
d) Proje için gerekli olan tüm mal ve hizmet maliyetlerini açık bir şekilde göstererek,Projenin uygulanmasına ilişkin doğru ve düzenli defterleri, kayıtları ve hesaplarımuhafaza edecek veya sürdürecek ve ayrica bu Hibeden finanse edilen mal ve hizmetlerin uluslararası kabul görmüş standartlara göre açıkça tanımlamasınıyapacaktır;

e) KfW, Avrupa Komisyonu, Avrupa Yolsuzlukla Mücadele Ofisi ("OLAF”), Avrupa Sayıştayı ve diğer yetkili Avrupa organlarının temsilcilerinin, söz konusu defterleri ve kayıtları ve Projenin uygulanmasına yönelik diğer tüm belgeleri incelemesini her zaman mümkün kılacaktır;
f)KfW veya Avrupa Komisyonu'nun talep etmesi üzerine, iki hafta içinde KfW'ye,Proje ile ilgili her türlü bilgi, kayıt ve ilerlemeleri bildirecektir;
g)Projenin Avrupa Birliği'nden fon aldığını duyurmak için gerekli tüm tedbirleri alacaktır. Basına verilen bilgilerin yanı sira ilgili tüm tanıtım materyalleri, resmi bildirimler, raporlar ve yayınlarda, Projenin “Avrupa Birliği tarafından fonlarla”yürütüldüğü belirtilecek ve AB logosu uygun bir şekilde (mavi arka plan üzerinde on iki sarı yıldız) sergilenecektir. Alıcının Proje ile ilgili, hangi şekilde ve hangi ortamda olursa olsun, internet dahil olmak üzere yayınları aşağıdaki sorumluluk reddini taşıyacaktır: “Bu belge Avrupa Birliği'nin mali desteği ile hazırlanmıştır.Burada ifade edilen görüşler hiçbir şekilde Avrupa Birliği'nin resmi görüşünüyansitmamaktadır”.

h) Projenin tam olarak finanse edilmesini sağlar ve talep edilmesi halinde, bu Hibe'den ödenmeyen maliyetlerin karşılandığını kanıtını KfwW'ye sunar;
i) Projeyi uygular ve Hibe'yi gerekli mesleki özen ve titizlikle yönetir;
j. Projenin uygulanmasını, işleyişini, yönetimini veya amacını engelleme, geciktirme,tehlikeye atma veya başka bir şekilde olumsuz etkileme olasılığı olan her türlü durumu derhal KfW'ye bildirir;
k) ilgili herhangi bir üçüncü tarafın KfW ve Avrupa Komisyonuna, endüstriyel veya fikri mülkiyete tabi raporlar ve onunla ilgili diğer belgeler de dahil olmak üzere, Proje sonuçlarını ücretsiz kullanma hakkı vermesini ve bu yönde hareket etmesini sağlar,
I) Avrupa Komisyonuna ve Avrupa Sayıştay'ına veya herhangi bir yetkili temsilciye Hibe'nin muhasebe belgelerini ve Projenin finansmanıyla ilgili diğer tüm belgeleri destekleme temelinde kullanımi hakkında masa başi incelemeler ve yerinde kontroller yapmasına izin verir ve talep üzerine herhangi bir izleme veya değerlendirme misyonuna veya koordinasyon toplantısina katılır,
m) OLAF'ın, AB'nin mali çıkarlarının dolandırıcılık, yolsuzluk ve diğer yasadışıfaaliyetlere karşı korunması için öngörülen AB kanun ve hükümleri uyarınca yerinde kontroller ve teftişler de dahil olmak üzere soruşturma yapabileceğini kabul eder;
n) insan haklarına saygıyı teşvik eder ve çok tarafli çevre anlaşmaları ve uluslararasıkabul edilmiş temel çaliışma standartlarıni içeren geçerli çevre mevzuatına saygi duyar,

o) herhangi bir çıkar çatışmasına yol açabilecek herhangi bir eylemden kaçınır. Bu Sözleşmeyi uygulayan herhangi bir kişinin işlevlerinin tarafsız ve nesnel olarak kullanılmasının tehlikeye girdiği durumda bir çıkar çatışmasi olur;
p) KfW temsilcileri, Avrupa Komisyonu yetkilileri, OLAF ve Avrupa Sayıştayı ve bunların yetkili acenteleri, talep üzerine, bu kapsamda finanse edilen operasyonların teknik ve finansal yönetimi ile ilgili herhangi bir belge ve bilgisayarlı veriye bilgi ve erişim sağlamayı taahhüt eder ve Sözleşme ve bu tür operasyonların gerçekleştirildiği sitelere ve binalara erişim izni verir. Alıcı, bu kontrolleri kolaylaştırmak için gerekli tüm önlemleri alacaktır. Belgeler ve bilgisayarlı veriler, Alıcının sözleşmeye dayalı anlaşma ile yönetildiği şekilde gizli gördüğü bilgileri içerebilir. Avrupa Komisyonu, OLAF, Avrupa Sayıştayı veya diğer yetkili temsilcilere verildikten sonra bu tür bilgiler AB gizlilik kurallarına ve mevzuatına uygun olarak ele alınacaktır. Belgelerin kontrollere izin verecek şekilde erişilebilir ve dosyalanmış olması gerekir; Alıcı KfW, Avrupa Komisyonu, OLAF veya Avrupa Sayıştay'ını tutuldukları yeri bildirmekle yükümlüdür;
q) Projenin tamamlanmasından itibaren beş yıllık bir süre boyunca ve her durumda OLAF tarafindan Aliciya bildirilmesi halinde, devam eden denetim, doğrulama, itiraz,dava veya talebin veya soruşturmanın ortadan kalkmasına kadar, İşbu Sözleşme hükümlerine göre, Hibe'den finanse edilen tüm kontratları ve Sözleşmelerle ilgili tüm finansal bilgileri (orijinaller veya kopyalar) KfW ve OLAF'a sunar ve muhafaza eder.
r) kişisel verilerin uygun şekilde korunmasını sağlar. Kişisel veriler;
(aa) veri sahibiyle ilgili olarak yasal, adil ve şeffaf bir şekilde işlenmiş;
(bb) belirtilen, açık ve meşru amaçlarla toplanan ve bu amaçlarla uyumsuz bir şekilde daha fazla işlenmeyen;
(cc) yeterli, ilgili ve işlendikleri amaçlarla ilgili olarak gerekli olanlarla sınırlı;
(dd) doğru ve gerektiğinde güncel tutulmuş;
(ee) kişisel verilerin işlenme amaçları için gerekenden daha uzun bir süre veri konularının tanımlanmasına izin vermeyecek şekilde tutulmuş; ve 
(ff) kişisel verilerin uygun güvenliğini sağlayacak şekilde işlenmiş;
Olacaktir.
s) Projenin uygulanması ile ilgili olarak aşağıda belirtilen bir ihraç durumu tespit ederse veya bir sahtecilik ve / veya usulsüzlük tespit ederse KfW'yi bilgilendirecektir. KfW bu tür bilgileri, Erken Algılama ve İhraç Sistemi amacıyla bu bilgiyi kullanabilen Avrupa Komisyonu'na iletecektir. Alići, iletilen bilgilerin düzeltilmesi veya güncellenmesi gerektiğinin farkına vardığında KfW'yi bilgilendirecektir.

Alıcı, ilgili kuruluşun verilerinin Avrupa Komisyonu'na iletildiğini ve Erken Tespit ve Ihraç Sistemine dahil edilebileceğini ve Avrupa Komisyonu web sitesinde yayınlanabileceğini bildirir. Eğer Alıcı aşağıdaki şartların farkında ise Madde 6.1 s)uygulanır: Bu kuruluşlar;
aa) veya bunlar üzerinde temsili, karar verme veya kontrol etme yetkisine sahip kişiler,dolandırıcılık, yolsuzluk, bir suç örgütüne katılım, kara para aklama, teröristle ilgili 

suçlar, çocuk işçiliği insanlarda emek veya insan ticareti için kesin bir karara veya nihai idari karara tabi ise;
bb) veya bunlar üzerinde temsili, karar verme veya kontrol etme yetkisine sahip kişiler,AB'nin mali çıkarlarını etkileyen usulsüzlük nedeniyle nihai bir yargı kararına veya nihai idari karara tabi ise;
cc) prosedüre katılım şartı olarak gerekli olan bilgileri sağlamada yanlış beyanda bulunmaktan veya bu bilgileri sağlayamamaktan suçlu bulunmaları durumunda;
dd) İşletmelerin, kayıtlı oldukları ülkede mali, sosyal veya herhangi bir zorunlu başvuru yükümlülüğünü atlatmak amacıyla farklı bir yargı altında ofis, merkezi yönetim veya ana iş yeri şeklinde bir işletme oluşturduklarını belirleyen nihai bir yargı veya nihai idari karara konu olmuşsa veya 

ee) nihai karar veya nihai idari kararla tespit edildiği üzere yukarıdaki dd) maddesinde tanımlanan niyetle yaratilmişsa; ve 

t) kara para aklama, terörizmin finansmanı, vergiden kaçınma, vergi kaçakçılığı veya vergi kaçakçıliğına katkıda bulunan faaliyetleri desteklemezse 
6.2 Alıcı ve KfW, ayrı sözleşme ile Madde 6.1 ile ilgili ayrıntıları belirleyecektir.
6.3 Avrupa Komisyonu, Sözleşmenin ve / veya Müstakil Sözleşmenin (Hibe'nin azaltılmasi dahil, ancak bunlarla sinırli olmamak üzere) uyarlanmasını ima edebilecek olan Katkı Sözleşmesi uyarınca KfW tarafından makul olarak ek performans, önlemler veya uyumluluk talep ediyorsa, KfW ve Alıcı Anlaşmada ve / veya Müstakil sözleşmede yapılacak değişiklikleri iyi niyetle müzakere edecektir.

6.4 Alıci, bu Sözleşmede 6.1 a), d) -g), i) -t) ve 6.3 maddeleri uyarınca belirtilen tüm yükümlülüklerin, Hibe fonlarıyla desteklenecek veya finanse edilecek sözleşmeleri imzalayan tüm üçüncü taraflara gerekli değişiklikler yapması kaydıyla uygulanacağınıtaahhüt eder.

Bu nedenle Alici, Hibe hükümleri tarafindan finanse edilecek veya fonlarla desteklenecek tüm Kontratların içine yukarıda bahsi geçen 6.1 a), d) -g), 6.3 b) -m) ve 6.5 maddelerini dahil edecek ve üçüncü Tarafların da bunlara uymasıni sağlayacaktır.
6.5 Alıcı şunları kabul eder:
a) Avrupa Komisyonu, Proje yürütülürken veya Projenin bir sonucu olarak Alıcı'nın personeli veya -mülkü tarafindan maruz kalınan hasar veya yaralanmalardan hiçbir şekilde veya hiçbir nedenle sorumlu tutulamaz. Bu nedenle Avrupa Komisyonu, bu tür hasar veya yaralanmalarla ilgili olarak tazminat veya ödemede artış iddiasinı kabul etmeyecektir;
b) Avrupa Komisyonu, hiçbir koşuida veya herhangi bir nedenle, Projenin uygulanmasıyla ilgili olarak veya projenin uygulanmasından doğan herhangi bir tür hasar veya yaralanma yükümlülüğü dahil olmak üzere üçüncü taraflara karşı sorumlu tutulamaz;
c) Alıcı, Avrupa Komisyonunu çalişanları veya bireyleri tarafindan taahhüt edilen Proje ile ilgili veya Proje ile bağlantılı olarak getirilen herhangi bir talep veya bu çalışanların 

sorumlu olduğu veya Projenin uygulanması bağlamında üçüncü bir tarafın haklarının ihlali sonucu eylemle ilgili tüm sorumluluğundan muaf tutar.

Madde 7
Proje ile ilgili bilgilerin yayınlanması ve aktarılmasi 
7.1 Kalkınma işbirliğinde uluslararası düzeyde kabul görmüş en yüksek şeffaflık ve verimlilik ilkelerine uymak için, KfW Proje ve proje öncesi finansmanı ile ilgili seçilmişbilgileri, (çevresel ve sosyal sınıflandırma ve nihai değerlendirme sonuçları dahil olmak üzere) Kontratla ilgili müzakereler yapılırken, Proje ile ilgili sözleşmeler uygulanırken ve sözleşme sonrasi aşamada yayınlar. (bundan böyle "Tüm Dönem" olarak anılacaktır). Bilgiler, KfW'nin web sitesi "KfW Development Bank"(http://transparenz.kfw-entwicklungsbank.de/) için düzenli olarak yayınlanmaktadır.
Proje ile ilgili bilgilerin (KfW veya üçüncü taraflarca aşağıdaki Madde 7.3 uyarınca)yayınlanması ve nasıl finanse edileceği, herhangi bir sözleşme belgesi veya Projeye dahil olan taraflarla ilgili herhangi bir hassas finansal veya işle ilgili ayrıntıli aşağıda yer alan bilgi veya buna ilişkin finansmani içermez.

a) dahili finansal veriler hakkında bilgi;
b) iş stratejileri;
c) dahili şirket yönergeleri ve raporları;
d) gerçek kişilerin kişisel verileri;
e) KfW’nin, tarafların finansal durumlarına ilişkin iç derecelendirmesi.
7.2 KfW, "Tüm Dönem" boyunca Proje ve finansmanı hakkında seçilen bilgileri özellikle şeffaflık ve verimliliği sağlamak için aşağıda belirtilen kuruluşlarla paylaşır:
a) KfW'nin bağlı ortaklıkları;
b) Almanya Federal Cumhuriyeti ve yetkili organlari, makamlari, kurumlari, ajanslari veya kuruluşlari;
c) Alman ikili kalkınma işbirliğinde yer alan diğer uygulama kuruluşları, özellikle Deutsche Gesellschaft für Internationale Zusammenarbeit (GiZ) GmbH;
d) istatistiki verilerin toplanmasına katılan uluslararası kuruluşlar ve üyeleri, özellikle Ekonomik İşbirliği ve Kalkınma Örgütü (OECD) ve üyeleri;
e) Avrupa Komisyonu, OLAF, Avrupa Sayıştayı ve diğer yetkili Avrupa organlari.
7.3 Ayrica, Federal Almanya Cumhuriyeti KfW'den Proje ve finansmani ile ilgili tüm bilgileri "Tüm Dönem" boyunca amaç ile ilgili bölümleri yayınlayan aşağıdaki kuruluşlarla paylaşmasini talep etmiştir:
a) Uluslararası Yardım Şeffaflıği Girişimi amacıyla Almanya Federal Cumhuriyeti 

(http://www.bmz.de/de/was wir machen/wege/transparenz-fuer-mehrWirksamkeit/index.html);
b) Piyasa bilgileri amacıyla Almanya Ticaret ve Yatırım (GTAl)(http://www.gtai.de/GTAl/Navigation/DE/trade.FOO);
c) Finansal akışları kalkınma işbirliği çerçevesinde raporlamak amacıyla OECD 
(http://stats.oecd.org/);
d) Şeffaflık ve verimliliğisağlamak için kapsamlı Alman kalkınma işbirliğini değerlendirmek amacıyla Alman Kalkınma Değerlendirme Enstitüsü (DEval)
(http://www.deval.org/de/).
7.4 KfW ayrıca, meşru menfaatleri korumak için Proje ve “Tüm Dönem”deki finansman hakkında bilgileri (yayın amaçları dahil) diğer üçüncü taraflara aktarma hakkını saklıtutar.

Alıcının aktarılmayan bilgilerdeki meşru menfaati, KfW'nin bilgi aktarılmasındaki menfaatlerinden ağır basarsa, bilgi KfW tarafından diğer üçüncü taraflara aktarılmaz.Alıcının meşru menfaatleri, özellikle yayın dışında bırakılan 7.1 Maddesinde belirtilen hassas bilgilerin gizliliğini içerir.

Ayrıca, KfW, yasal veya düzenleyici gerekliliklerden dolayı gerekli olduğu takdirde üçüncü taraflara bilgi aktarma veya mahkeme veya idari işlemlerde iddiaları veya diğer yasal hakları iddia etme veya savunma hakkına sahiptir.

Madde 8
Muhtelif Hükümler 
8.1 Alıci, Ek 1'de (Uyum Mukavelesi) belirtilen yükümlülüklere her zaman uymayi taahhüt eder.

8.2 İşbu Sözleşmenin hükümlerinden herhangi biri geçersizse, diğer tüm hükümler bundan etkilenmeyecektir. Bundan kaynaklanan her türlü boşluk, bu Sözleşmenin amacına uygun bir hükümle doldurulacaktır.

8.3 KfW, bu Sözleşme kapsamındaki herhangi bir talebi Avrupa Komisyonuna veya herhangi bir üçüncü tarafa devredebilir veya atayabilir. Alıcı bu Sözleşmeden herhang bir talep devredemez veya atayamaz rehin edemez veya ipotek edemez.
8.4 İşbu Sözleşme kapsamındaki tüm KfW taleplerinin süresi, bu tür bir talebin ortaya çıktığı ve KfW'nin bu iddiayı oluşturan koşulların farkında olduğu ya da büyük bir ihmal olmaksizın bunlardan haberdar olabileceği yirmi yıl sonra sona erer.
8.5 İşbu Sözleşme, gerektiğinde Belçika hukukunun ilgili hükümleri ile tamamlanan Avrupa Birliği Hukukuna tabi Madde 3.4 haricinde, Federal Almanya Cumhuriyeti yasalarına tabi olacaktır. Uygulama yeri Frankfurt am Main olacaktır.

8.6 İşbu Sözleşmeden kaynaklanan veya işbu Sözleşmeyle bağlantılı olarak ortaya çıkan tüm anlaşmazlıklar münhasıran ve nihayetinde bir tahkim mahkemesi tarafından çözülecektir. Bu bağlamda, aşağıdakiler geçerli olacaktır:
a) Tahkim mahkemesi, atanacak bir veya üç hakemden oluşur ve muhtelif zamanlarda geçerli olan Uluslararası Ticaret Odası'nın (ICC) Tahkim Kurallarına uygun olarak hareket eder.

b) Tahkim işlemi Frankfurt am Main'de yapılacaktır. Davanın dili İngilizce olacaktır.
Ingilizce dilinde iki asıl olarak yapılır.
Frankfurt am Main,
.günü, 2020
KfW 
[Yer adi], .....günü, 2020
Türkiye Cumhuriyeti Gençlik ve Spor Bakanlığıtarafindan temsil edilmektedir.
Imza 
Ímza 
Imzalayanın adı (büyük harflerle)
Imzalayanın adı (büyük harflerle)
Imzalayanın Unvani (büyük harflerle)Imzalayanın Unvani (büyük harflerle)
İkinci imza KfW Ímza 

Imzalayanın adı (büyük harflerle)Imzalayanın Unvani (büyük harflerle)
Ekler 
- 1 - Uyum Mukavelesi Alıcısı

Ek 1
Uyum Mukavelesi 
TANIMLAR 
Zorlayıcı Uygulama: Doğrudan veya dolaylı olarak bir kişinin eylemlerini uygunsuz bir şekilde etkilemek amacıyla herhangi bir kişiye veya mülküne değer düşüklüğüyaratma, zarar verme veya zarar verme tehdidi.
Gizli Uygulama: Uygun olmayan bir amaca ulaşmak için tasarlanmış iki veya daha fazla kişi arasında, başka bir kişinin eylemlerini uygunsuz bir şekilde etkilemek de dâhil olmak üzere bir düzenleme/ ayarlama yapmak.
Bozuk Uygulama: Herhangi bir kişinin eylemlerini etkilemek amacıyla herhangi bir niteliğe, herhangi bir kişiye veya herhangi bir yasadışı ödeme veya gereksiz avantaji vaat etmek, teklif etmek, vermek, israr etmek, kabul etmek veya istemek, herhangi bir kişinin herhangi bir eylemden kaçınmasına neden olmak.
Hileli Uygulama: Bilerek veya pervasızca yanlış yönlendirmek veya bir kişinin mali yarar elde etmek veya bir yükümlülükten kaçınmak için yanlış beyan da dâhil olmak üzere herhangi bir eylem veya ihmali.
Obstrüktif Uygulama: Kanit malzemesini (i) kasten yok etmek, tahrif etmek,değiştirmek veya gizlemek soruşturmanın iddialarına ilişkin resmi bir soruşturmayımaddi olarak engellemek yanlış beyanda bulunmak, Bozuk Uygulama, Hileli Uygulama, Zorlayıcı Uygulama veya Gizli Uygulama iddiaları ile veya herhangi bir kişinin soruşturmayla ilgili konularda bilgisini ifşa etmesini veya soruşturmayısürdürmesini engellemek için tehdit etmek, taciz etmek veya korkutmak, veya (ii)KfW'nin, Bozuk Uygulama, Hileli Uygulama, Zorlayıcı Uygulama veya Gizli Uygulama iddialarına ilişkin resmi bir soruşturma ile bağlantılı olarak sözleşmeye bağlı gerekli bilgilere erişiminin kullanılmasını maddi olarak engellemeye yönelik herhangi bir eylemde bulunmak.
Kişi: Herhangi bir gerçek kişi, tüzel kişi, ortaklık veya şirketleşmemiş dernek.Yaptırımı Olan Uygulama: (i) Alman yasaları veya diğer ilgili yasalar altında yasa dışi olan ve (ii) Alıcı ile KfW arasında veya uygulamasında işbu Sözleşme üzerinde önemli bir yasal veya itibar etkisi olan veya potansiyel olarak olabilecek herhangi bir ZorlayıcıUygulama, Gizli Uygulama, Bozuk Uygulama, Hileli Uygulama veya Obstrüktif Uygulama (burada tanimlandıği gibi).
Yaptırımlar: Herhangi bir Yaptırim Uygulayan Kurum tarafindan uygulanan veya yürürlüğe giren veya ekonomik, mali veya ticari yaptırim yasaları, yönetmelikleri,ambargoları veya kisıtlayıcı tedbirler.
Yaptırım Uygulayan Kuruluş: Birleşmiş Milletler Güvenlik Konseyinden Avrupa Birliği ve Federal Almanya Cumhuriyeti'nden herhangibiri.
Yaptırımlar Listesi: Herhangi bir Yaptırım Uygulayan Kurum tarafindan verilen,Yaptırımlara tabi olan özel olarak belirlenmiş kişi, grup veya kuruluşların listesi.

BİLGİ AKTARIMI TAAHHÜDÜ
Alici,
a) talep üzerine tüm ilgili "müşterinizi tanıyın" veya Alıcı hakkında KfW'nin talep edebileceği benzer bilgileri derhal KfW'ye sunacaktır;
b) KfW'nin herhangi bir Yaptırımı Olan Uygulama, kara para aklama veya terörizmin finansmanını önlemeye yönelik yükümlülüklerinin yanı sıra, Alıcı ile olan ticari ilişkisini sürekli izlemek ve bu amaç kapsamındaki yükümlülüklerini yerine getirmek adına ihtiyaç duyacağı Alıcı, (alt) yükleniciler ve diğer ilişkili taraflara ait Proje ile ilgili tüm bilgi ve belgeleri talep üzerine KfW'ye derhal ibraz edecektir.
c) Herhangi bir Yaptırım Uygulamasından, Proje ile ilgili kara para aklama ve /veya terör finansmanı eyleminden haberdar olur olmaz veya şüphelendiğinde KfW'yi derhal ve kendi takdiriyle bilgilendirir;
d) KfW'ye Proje ile ilgili bu tür bilgi ve raporları ve KfW'nin bu Ek'in amaçları için talep edebileceği gibi ilerlemesini sağlar; ve 
e) KfW ve temsilcilerinin, Alıcınınve onun (alt) kontratının ve diğer ilgili tarafların Projeyle ilgili diğer tüm belgelerini incelemelerini ve bu Ek'in amaçlarıdoğrultusunda Projeyi ve bunlarla ilgili tüm tesisleri ziyaret etmelerini sağlar.
TEMSİL VE GARANTi 
Alman kanunu veya Alıcının ülkesinin yasası ile ilgili olarak, Alıcı ya da Alıcı adına Proje ile ilgili olarak háreket eden hiçbir Kişinin, herhangi bir Yaptırımi Olan Uygulama,kara para aklama veya terörizmin finansmanı ile uğraşmadığını veya bu tür bir mesleğe girişmediğini beyan eder.

Bu Maddede belirtilen beyan ve garanti ilk kez bu Sözleşmenin imzalanmasiyla yapılır.Hibe'nin her planında o tarihte geçerli olan koşullara istinaden tekrarlandığıvarsayılacaktır.

POZİTİF TAAHHÜDLER 
Alıci; Alicı veya KfW herhangi bir Yaptırımi Olan Uygulamadan, kara para aklama veya terörizmin finanse edilmesinden haberdar olur olmaz veya bu tür bir olayın meydana gelip gelmediğini belirlerken KfW ve temsilcileriyle tam işbirliği yapmayı taahhüt eder.Özellikle Alıci, KfW'den gelen herhangi bir bildirime derhal ve makul bir şekilde cevap verecek ve KfW'nin talebi üzerine bu tür bir yanıt için belge olarak destek sağlayacaktır.
NEGATİF TAAHHÜDLER 
Alıci, Yaptırımların ihlali anlamına gelecek olan Proje ile ilgili herhangi bir işlem yapmayacak veya başka herhangi bir faaliyette bulunmayacaktır.

Gençlik ve Spor BakanhığıÖrnek, Oruç Reis Cd. No:1306090 Altındağ/Ankara Türkiye 

Sonja Wassermann Phone:+49 69 [EMAIL] 
Türkiye Cumhuriyeti ile Mali İşbirliği 
Korunmasız gençlerin daha iyi ve kapsayıcı spor ve gençlik altyapısı ve faaliyetleri ile güçlendirilmesi 

EURO23,795,769No.: 42450
tarihli Hibe ve Proje Uygulama Sözleşmesi için Müstakil Sözleşme 
Sayın Baylar,
Gençlik ve Spor Bakanlığı ("Alıcı" veya "GSB") tarafindan temsil edilen Türkiye Cumhuriyeti ile KfW ("KfW") arasında imzalanan Hibe ve Proje Uygulama Sözleşmesi uyarınca; aşağıdaki hususlar tarihli müstakil bir sözleşme ile belirlenecektir (“Müstakil Sözleşme”):
Madde 1.2 uyarinca:
Projenin detayları ile Hibe'den finanse edilecek mal ve hizmetler;
Madde 2.1 uyarinca:
Ödeme prosedürü, özellikle ödenen Hibe miktarlarının öngörülen amaç için kullanıldığınıortaya koyan kanıtlar;
Madde 6.2 uyarınca:
Madde 6.1'e (Proje Uygulamasi) ilişkin detaylar.
KfW Development Bank 

İÇERİK 
I- PROJE TASARIMI 
1- Projenin detayları
2- Proje Uygulaması için Zaman Çizelgesi 3- Toplam Maliyet (bütçe) ve Uygulama 4- Proje Tasarımındaki Değişiklikler 
II- PROJE UYGULAMASI 
1- Sorumluluklar ve Kurumsal Düzenlemeler 2- İşlerin, Malların, Malzeme ve Hizmetlerin Tedariki 3- Danışmanlık Hizmetleri 4- Vergiler, Harçlar, Garantiler, Taahhüt Beyanı5- Görünürlük ve İletişim Gereksinimleri 6-Ödeme Prosedürü
7- Çevre, Sosyal, Sağlık ve Güvenlik Standartları8- Teknik Standartlar 

III. İZLEME, RAPORLAMA VE DİĞER HÜKÜMLER 
1- Raporlama 

2-İzleme, Değerlendirme ve Denetim 
3- Diğer Şartlar 



EKLER LİSTESİ
Ek 1: Ek 2
Sonuç Matrisi: Alt Projelerin Listesi

Ek 1: Ek 3
Sonuç Matrisi: Belirleyici Zaman Çizelgesi

Ek 1: Ek 4
Sonuç Matrisi: Maliyet ve Finansman Plani

Ek 1: Ek 5
Sonuç Matrisi: Tedarik / Satın Alma Planı (Şablon)

Ek 1: Ek 6a
Sonuç Matrisi: Ulusal Rekabetçi İhaleye (URi) Tabi Tedarikler için Zorunlu Hükümler

Ek 1: Ek 6b
Sonuç Matrisi: Uluslararası Rekabetçi İhaleye (UARi) tabi Tedarikler için Zorunlu Hükümler

Ek 1: Ek 6c
Sonuç Matrisi: Ulusal Alışverişe Tabi Tedarikler için Zorunlu Hükümler

Ek 1: Ek 7
Sonuç Matrisi: İletişim ve Görünürlük Planı (Şablon)

Ek 1: Ek 8
Sonuç Matrisi: Ödeme Prosedürü

Ek 1: Ek 9
Sonuç Matrisi: Mali İşbirliğinde Danışmanlık Hizmetlerinin, İşlerin, Tesisin, Malların ve Danışmanlık Dışı Hizmetlerin Satın Alma Esasları

Ek 1: Ek 10
Sonuç Matrisi: Taahhüt Beyanı

Ek 1: Ek 11
Sonuç Matrisi: Raporlama Gereksinimleri
Aşağıdakilerin üzerinde anlaşmaya varılmasını öneriyoruz:
I. PROJE TASARIMI 
1- Projenin Detayları
1.1 Proje, çok sayıda mülteci bulunan illerde rekreasyon altyapisının sağlanmasında Türkiye Cumhuriyeti Hükümeti'nin desteklenmesiyle ilgilidir. Projenin amaci, daha iyi ve kapsayıcı spor ve gençlik altyapısı yoluyla korunmasız gençleri güçlendirmek ve Türkiye'de sunulan spor ve gençlik programlarına daha fazla katılım yoluyla ev sahibi topluluklar ile mültecilerin sosyal uyumunun artmasına katkıda bulunmaktır.
1.2 Projenin spesifik hedefleri;
i) spor ve gençlik altyapısının kullanılabilirliğini ve erişilebilirliğini artırmak,ii) GSB / Proje Uygulama Birimi (PUB)'nin uygulama kapasitesini artırmak ve iii) rekreasyon tesisleri tarafindan sunulan hizmetler ve bunlara nasıl erişilebileceği konusunda farkındalığın arttırılmasıdır.

Genel hedefleri, özel hedefleri ve ilgili hedeflere ulaşılmasına yönelik göstergeleri içeren sonuç matrisiEk I'de sunulmuştur.Tüm faaliyetler, hedeflerin gerçekleştirilmesine katkıda bulunmak açısından sonuçlar çerçevesine uymalıdır.

1.3 Aşağıdaki Proje faaliyetleri Hibe'den finanse edilecektir:
i) En az 25 rekreasyon tesisinin (açık ve kapalı spor tesisleri, gençlik merkezleri, gençlik kampları) tefrişatı ve donatılması için inşaat işleri ve malzemeleri;

ii) Alt projelerin hazırlanması ve inşaat denetimi ile görünürlük ve iletişim faaliyetleri için danışmanlık hizmetleri;
iii) Proje'nin uygulanmasında GSB'in desteklenmesi;
iv) Görünürlük ve iletişim faaliyetleri;
1.4 Proje kapsamında finansman için önerilen alt projelerin bir listesi GSB tarafindan hazırlanmıştır (bakınız Ek 2).Alt projeler, Türkiye'nin Güneydoğusuna odaklanan çok sayıda mülteciye ev sahipliği yapan illerde uygulanacaktir.Yeniden yerleşim,kamulaştırma ve / veya büyük arazi edinimi gerektiren alt projeler uygun olmayacaktır.Seçilen alt projelerin yerini GSB ve KfW arasında koordineli yeni alt projeler alabilir.
Alt projelerin seçimi aşağıdaki seçim kriterlerine göre yönlendirilecektir:
i) İlgili illerde spor ve gençlik altyapısına yüksek talep;
ii) Geçici Koruma kapsamındaki Suriyelilerin yoğun olduğu il ve ilçeler (SuTP'ler);
iii) Genel uygulama ve ödeme planları ile uyumlu kısa hazırlık süresi (inşaat ruhsatının alınmasından önceki süre);
iv) Kamulaştırma veya yeniden yerleşimi kapsamayacaktır;
v) Münferit yerlerle ilgili güvenlik hususları.
Alt projeler listesine dayanarak, Projenin başlangıç aşamasında detaylı bir konum çalışmasıyapılacaktır.Tesislerin listesi, yerel izleme ziyaretleri sırasında AB ve KfW ile istişareler yapıldıktan sonra Projenin başlangıç aşamasında GSB tarafından teyit edilecektir.
1.5 AB tarafindan finanse edilen projelere uygulanan temel ilkelere uygun olarak, tüm Proje faaliyetleri ekonomik, etkili ve verimli bir şekilde ve şeffaf olma ve ayrimcılık yapmama ilkelerine uygun olarak gerçekleştirilecektir.Proje kapsamında inşa edilen tesisler,cinsiyet, din, etnik köken, milliyet veya engellilik nedeniyle ayrım gözetmeksizin tüm çocuklar ve gençler için erişilebilir olacaktır.Tesislerin SuTP tarafindan kullanımınıteşvik etmek ve böylelikle sosyal uyumu geliştirmek için mülteciler ve ev sahibi topluluklar arasındaki sosyal etkileşimi artırmak için özel çaba gösterilecektir.
1.6 Rekreasyon tesislerinin işletilmesi Proje kapsamında değildir. GSB, belediyeler ve yerel spor dernekleri gibi önemli paydaşlarla yakın işbirliği içinde rekreasyon tesislerinin işletilmesinden sorumlu olacaktır.GSB, tesislerin işbu MüstakilSözleşmede belirtildiği gibi hedef gruba yönelik rekreasyon amaçlı kullanılmasını sağlayacaktır.
2- Proje Uygulaması için Zaman Çizelgesi 
4.1 Projenin uygulama süresi, AB ile KfW arasında imzalanan katkı anlaşmasının imzalanmasindan itibaren 48 aydır("Uygulama Süresi").Uygulama Dönemi tarihinde biter. Şüpheye mahal vermemek için belirtmeliyiz ki;mal, iş ve hizmetlere ilişkin bireysel sözleşmeler GSB tarafindan imzalanacak ve Uygulama Süresi boyunca tam olarak yerine getirilecektir.

4.2 KfW, 15.12.2023 ("Son Ödeme Tarihi") tarihinden sonra Özel Belirlenen Hesap'a (ÖBH)ödeme yapmayı reddetme hakkına sahiptir.

4.3 Projenin hazırlanmasi, uygulanması ve işletilmesi için temel zaman çizelgesi Ek 3'te sunulmaktadır.


4.4 Projenin kendisi, Suriyeli mülteci krizi bağlamında ek rekreasyon altyapısına ve ilgili hizmetlere yönelik acil ihtiyaca cevap vereceğinden, Proje yapılanması hızlı bir Proje uygulamasını kolaylaştıracaktır.

3- Toplam Maliyet (Bütçe) ve Finansman 
3.1Proje için Hibe tutarı 23.795.769 Euro'dur. Toplam Maliyetlerin tahsisi Ek 4'te sunulmaktadır. Projenin finansmanı, Avrupa Birliği Türkiye'deki Mülteciler için Mali Yardım Aracı (FRIT) hibe fonlarıyla güvence altına alınacaktır.

3.2 Projenin uygulanmasi, Satın Alma Planı aracılığıyla yönetilir ve izlenir.Proje kapsamındaki tüm harcamalar, Proje kapsamında finansmana hak kazanabilmek için Tedarik Planına dahil edilmelidir.Yatırımlar, ilgili kapsam ve sözleşme sayısına göre İhale Planında yer alır (İhale Planı hakkında daha fazla bilgi için bölüm II / 2'ye bakınız).
3.3 Toplam maliyetlerin Hibe toplam bütçesini aşması durumunda, aşan fonlar GSB tarafindan karşılanacaktır.

3.4 İşlerin, malların ve hizmetlerin maliyeti, ancak iş mal ve hizmetlerinin Uygulama Döneminde tam olarak teslim edilmesi/yerine getirilmesi durumunda Hibe'den finanse edilebilir.Uygulama Dönemi dışında teslim edilen/yerine getirilen iş mal ve hizmetleri için masraflar Hibe'den finanse edilemez.

3.5 Eğer varsa, Projenin tamamlanmasına kadar ÖBH'da biriken faiz, Tedarik Planında listelenen tedarikler için KfW ile istişare halinde Proje amacına göre kullanılacaktır (Tedarik Planı ile ilgili detaylar için lütfen Bölüm II.2'ye bakınız). Projenin tamamlanmasından sonra kalan fonlar (Uygulama Süresinin sonu) — ister doğrudan Hibe'den kaynaklanan fonlar ister faiz kazançları gibi bağlantılı getiriler olsun - KfW aracılığıyla AB'ye geri aktarılacaktır.
4. Proje Tasarımındaki Değişiklikler 
4.1 Proje tasarımındaki büyük değişiklikler, tedarik prosedürleriyle ilgili büyük değişiklikler de dahil olmak üzere, KfW'nin ön onayını gerektirecektir.GSB, KFW'yi değişikliğin nedenlerini, planlanan önlemleri ve değişikliğin sonuçlarını (Toplam Maliyet dahil) belirterek derhal bilgilendirecektir.Bu tür önlemlerin uygulanması, yalnızca revize edilmiş planlama ve KfW'nin onayı ile başlayabilir.

II. PROJENİN UYGULANMASI 
1. Sorumluluklar ve Kurumsal Düzenlemeler 
1.1 Projeyle ilgili tüm faaliyetlerin organizasyonu, kontrolü ve izlenmesi de dahil olmak üzere, Projenin uygulanmasından Gençlik ve Spor Bakanlığı (GSB) sorumludur GSB, İl Müdürlükleri, Valilikler, Cumhurbaşkanı Yardımcılığı Ofisi, Göç İdaresi Genel Müdürlüğü, ilgili belediyeler ve diğer ilgili kurumlarla aşağıdaki konularda yakın işbirliği içinde olacaktır: ihtiyaca dayalı planlama, ilgili yerlerin seçimi, yeterli inşaat alanlarını sağlama, yerel koşulların dikkate alınması ve rekreasyon tesislerinin işletilmesi.


1.2 GSB, Proje uygulama faaliyetlerinden, ödemeler ve muhasebe dahil mali yönetimden,tedarik ve sözleşme performansından, çevresel ve sosyal güvencelerden ve Proje uygulamasının günlük olarak genel izlenmesinden doğrudan sorumlu olacak bir Proje Uygulama Birimi (PUB) kuracaktır.

PUB Yatırım ve İşletmeler Genel Müdürlüğü başkanlığında kurulacaktır. Buna ek olarak, Uluslararası Organizasyonlar ve Dış İlişkiler Genel Müdürlüğü koordinasyon işlevi görürken, Sosyal İlişkiler ve İletişim Departmanı iletişim ve görünürlük faaliyetlerinin uygulanmasından sorumlu olacaktır.

1.3 PUB'un görevleri aşağıdaki gibidir:
i) Genel yönetim:
- Kısa ve uzun vadeli planlama;
- Operasyonel faaliyetlerin denetlenmesi;
- Kendi kaynak ve danışmanlarının koordinasyonu ve yönetimi;
- Proje paydaşları ve yararlanıcıları ile operasyonel iletişim;
- Yürütme Kurulu Başkanlığı;
ii) Finansal yönetim:
- Para çekme başvurularının hazırlanmasi;
- Tüm belgelerin / ödeme belgelerinin kontrolü;
- Danışmanlara ve yüklenicilere yapılan ödemelerin işlenmesi;
iii) Tedarik:
- İşler, hizmetler ve malzemeler için tedarik yetkilisi olarak hareket etmek (İzleme ve Înceleme Ekibi ve İhale Temsilcisi hariç);
- Tüm tedarik prosedürlerinin yönetimi;
-Faaliyetlerin koordine edilmesi, tedarikin hazırlanmasi, onaylanmasi ve güncellenmesi 

Plan;
- İhale belgelerinin hazırlanması ve kontrol edilmesi (teknik özellikler, çizimler vb.dahil);
- Tekliflerin değerlendirilmesi;
- Sözleşme belgelerinin hazırlanması;
- İşveren olarak Proje kapsamındaki sözleşmelerin yönetimi ve izlenmesi;
iv) İletişim ve Görünürlük:
- İletişim ve görünürlük planının hazırlanması ve uygulanması;
v) İzleme, değerlendirme ve raporlama:
- Aylık ve üç aylık güncellemeler ve yıllik ve nihai raporlardahil, raporların hazırlanması ve sunulmasi 


1.4 GSB, nicelik ve nitelik bakımından PUB'un yeterli personel alıminı sağlayacaktır.PUB, aşağıdaki kalifiye personelden (Bakanlık yetkilileri) oluşur, ancak bunlarla sinırlı değildir:
i) PUB Başkani (Yatırım ve İşletmeler Genel Müdürlüğü);
ii) Proje Koordinatörü;
iii) Genel Koordinasyon Birimi;
iv) Proje Koordinatör Yardımcısı (Arazi edinimi ve planlamasi);
v) Proje Koordinatör Yardımcısı (Mühendislik Tasarımlari);
vi) Proje Koordinatör Yardımcisı (Satın Alma ve Finansal Yönetim);
vii) Proje Koordinatör Yardımcisı (Uygulama, Denetleme ve Ízleme);
viii) Görünürlük ve İletişim Birimi;
ix) Tercümanlar;
x) Asistanlar.
Buna ek olarak PUB, Bölüm II.3.2'de belirtildiği gibi, Bireysel Proje Danışmanlarıtarafindan desteklenecektir.

1.5 Proje'nin verimli ve zamanında uygulanmasını sağlamak için, PUB işletme giderleri ile ilgili olarak desteklenecektir. Bu destek, Proje'nin uygulanması ile bağlantılı PUB tarafindan karşılanacak olan artan masrafları da kapsayacaktır. Bu masraflar KfW ile kararlaştırılacaktır ve KfW'nin itirazı yoktur onayı üzerine Tedarik Planına entegre edilmesi gerekmektedir. Bu kategori altindaki maliyet, PUB'un (bunlarla sınırli olmamak üzere) aşağıdaki harcamalarını içerebilir:1) seyahat ve ulaşım; 2) ofis ekipmanı ve malzemeleri; 3) ceviri/tercüme hizmetleri; 4) çalışmaların ve anketlerin hazırlanması; bu tür harcamalar “PUB'un güçlendirilmesi - Operasyonel Harcamalar”bütçe satirı kapsamında karşılanacaktır.

1.6 “PUB'unGüçlendirilmesi - Operasyonel Harcamalarının" kategorisi altında tedarik edilen her türlü kalem / ekipmanGSB'nin mülkiyetinde olacaktır ve kalacaktır ve bölüm II.5.7'de belirtildiği sekilde etiketlenmelidir. Bu tür alımlar icin tedarik edilecek kalemlerin kategorisi (örneğin, “Bilgi teknolojileriDonanım ve Yazılım") ve tahmini maliyet Tedarik Planına eklenecektir. Her kategori altında tedarik edilen kalemlerin ayrıntılı listeleri talep üzerinesunulacaktir.Mümkünse, satın alınan ürünlerin veya satın alınan hizmetlerin ürünlerinin varlığı doğrulanabilir olmalidir.Seyahat ve konaklama harcamalari, 27 Kasım 2007 tarihli ve 26713 sayıli Resmi Gazetede yayımlanan ve 25 Ağustos 2009 tarihli 27330 sayılı Resmi Gazete'de yeniden düzenlenen“Avrupa Birliği ve Uluslararası Kuruluşlardan projeler için kamu idarelerine devredilen fonların ödenmesi ve tanınmasına ilişkin Yönetmelik" Madde 6(1) uyarınca uygulanir.

1.7 GSB başkanlığında ve AB ve KfW eş-başkanlığında bir Yönlendirme Komitesi kurulacaktır.Toplantılara Türkiye Cumhuriyeti Cumhurbaşkanı Yardımcılığı Ofisi ve diğer ilgili paydaşlar, bakanlıklar ve sivil toplum kuruluşları da davet edilebilir.İlerleme, karşılaşılan zorluklar ve gelecek planlamasını görüşmek üzere Yönlendirme Komitesinin Projenin uygulanması sirasında yılda iki kez toplanmasıöngörülmektedir.Yönlendirme Komitesi etkinliklerinin organizasyon maliyeti Görünürlük ve İletişim bütçesi tarafından karşılanacaktır.Toplantının başkanı olan 

GSB, Ankara AB Delegasyonuna, KfW ve diğer paydaşlara her toplantının İngilizce dilinde bir protokolünü hazırlayacak ve temin edecektir.

2.İşlerin, Malların, Malzeme ve Hizmetlerin Tedariki 
2.1 GSB, Proje kapsamında sözleşme yapılacak, gerçekleştirilecek ve teslim edilecek işler, mallar, malzemeler ve hizmetler için İhale Makamı ve İşveren olarak hareket etmektedir (İzleme ve İnceleme Ekibi ve İhale Temsilcisi hariç).
2.2 Tüm işler, mal tedariki ve danışmanlık hizmetleri, bu anlaşmanın ayrılmaz bir parçasını oluşturan Ocak 2019 tarihli “Ortak Ülkelerle Mali İşbirliğinde Danışmanlık Hizmetlerinin, İşlerin, Tesisin, Malların ve Danışmanlık Dışı Hizmetlerin Satın Alma Esaslari” (Ek-9) (“KfW Satın Alma Yönergesi")hükümlerine uygun olarak PUB tarafindan tedarik edilecektir.

2.3 PUB, Müstakil Anlaşma'nın imzalanmasından iki hafta sonra tüm Proje için sunulacak olan bir ilk Tedarik Planı hazırlayacaktır.İlk İhale Planı ve İhale Planında yapılacak olası değişiklikler KfW'nin itirazına tabidir.İhale Planı; işler, mallar,malzemeler ve danışmanlık hizmetleri için tüm ihalelerin / sözleşmelerin nitelikli bir tahminini içerecektir.Tedarik Planı düzenli olarak güncellenecek ve Üc Aylık Raporun bir parçası olarak KfW'ye sunulacaktır. Öngörülen ihaleler / sözleşmeler konusundaki İhale Planındaki değişiklikler KfW'nin "itirazı yoktur" onayına tabidir.
2.4 Tedarik Plani, Proje ile ilgili olarak öngörülen / sonuçlanan tüm teklifleri /sözleşmeleri listeleyecek ve bu sözleşmelerde uygulanacak önlemlerin uygunluğunu teyit edecektir.Tedarik Planı minimumda şu verileri içerecektir: sözleşme değeri ve tarihi, mal / hizmetin belirlenmesi, yüklenici, referans numarasi, tedarik yöntemi,inceleme süreci (önceki / basitleştirilmiş) ve ihale yayın tarihi.Îhale Planı için bir şablon Ek 5 olarak eklenmiştir. İhale Planında yer almayan ve öncesinde KfW'den “itiraz yoktur"onayı alınmayan harcamalar, uygun maliyet olarak kabul edilmeyecektir.

2.5 Tedarik yöntemleri, eşikler ve inceleme türleri aşağıdaki Tablo 1'de gösterilmektedir.Hizmetlerin ve işlerin, mal ve malzemelerin en büyük kısmi, Uluslararası Rekabetçi İhale (UARİ) ve Ulusal Rekabetçi İhale (URİ) tedarik yöntemleri kullanılarak tedarik edilecektir.Gerçek tedarik yöntemi eşiklerle belirlenir (tahmini sözleşme hacimleri):

Tedarik yöntemi: Uluslararası Rekabetçi fhale (UARI)
Tedarikin konusu ve eşikler: Danışmanlık hizmetleri:
İnceleme türü: ≥ EUR 300,000

Tedarik yöntemi: Tedarikler:
Tedarikin konusu ve eşikler: ≥ EUR 1 milyon

Tedarik yöntemi: İşler:
Tedarikin konusu ve eşikler: ≥ EUR 10 milyon

Tedarik yöntemi: Ulusal Rekabetçi Îhale (URI)
Tedarikin konusu ve eşikler: Danışmanlık hizmetleri
İnceleme türü: < EUR 300,000

Tedarik yöntemi: Tedarikler
Tedarikin konusu ve eşikler: < EUR 1 milyon

Tedarik yöntemi: Îşler:
Tedarikin konusu ve eşikler: < EUR 10 milyon

Tedarik yöntemi: Ulusal alışveriş (UA)
Tedarikin konusu ve eşikler: Danışmanlık hizmetleri:
İnceleme türü: Basit inceleme

Tedarik yöntemi: Tedarikler ve işler:
Tedarikin konusu ve eşikler: < EUR 200,000

Tedarik yöntemi: Doğrudan sözleşme (DS)
Tedarikin konusu ve eşikler: Tedarikler ve işler:
İnceleme türü: Sadece gerekçelendirilmiş istisnai durumlar için

Tedarik yöntemi: ≤ EUR 20,000
Tedarikin konusu ve eşikler: Basit inceleme

Tedarik yöntemi: Tek kaynak seçimi (TKS)
Tedarikin konusu ve eşikler: Danışmanlık hizmetleri:
İnceleme türü: Sadece gerekçelendirilmiş istisnai durumlar için

Tedarik yöntemi: ≤ EUR 20,000
Tedarikin konusu ve eşikler: Basit inceleme
Tablo 1: Tedarik yöntemleri, eşikler, inceleme türü
2.6 4734 sayılı Türk Kamu İhale Kanunu, temel ilkelerin (açık ve adil rekabet, fonların en ekonomik ve verimli kullanımı, sözleşmenin verilmesine ilişkin anlaşılır ve şeffaf karar) ihlal edilmemesi ve KfW İhale Kılavuzuna uyulması şartıyla uygulanabilir.
2.7 4734 sayılı Uluslararası Rekabetçi İhale (UARi) kanunu ile KfW Satın Alma Kılavuzuna tabi Danışmanlık Hizmetlerinin Alımına İlişkin Zorunlu Hükümler Ek 6b'de sunulmaktadır.Ihaleye davet, Almanya Ticaret ve Yatirım'in (GTAI) web sitesinde yayınlanacaktır ve ayrıca ulusal medyada da yayınlanabilecektir.UARİkapsamındaki işlerin, malların ve hizmetlerin ihalesi ile ilgili belgeler İngilizce ve Türkçe olarak hazırlanacaktır.Teklifler ve UARİ kapsamındaki is, mal temini ve hizmetlerin ihale ve sözleşme ile ilgili belgeleri Türkçe dilinde hazırlanacaktir.İhaleye davet GTAI aracılığıyla yayımlanmadan önce Türkiye'de veya başka bir yerde yayınlanamaz.


2.8 4734 sayılı Ulusal Rekabetçi İhale (URİ) kanunu ile KfW İhale Yönergesine tabi Zorunlu Tedarik Şartları Ek 6a'da sunulmaktadır.URİ kapsamındaki iş, mal, malzeme ve hizmetlerin ihalesine ilişkin belgeler Türkçe dilinde hazırlanacaktır.Germany Trade & Invest (GTAI) web sitesinde yayınlanan ihale davetiyesi Türkçe ve Ingilizce olarak hazırlanacaktır. Uygulama Danışmanının desteğiyle PUB, ulusal ve uluslararası sitelerdeki yayın tarihlerinin koordine edilmesini sağlayacaktır. İhaleye,davet GTAI aracılığıyla yayımlanmadan önce Türkiye'de veya başka bir yerde yayınlanamaz.

2.9 Daha rekabetçi yöntemler uygun maliyetli değilse (danışmanlık hizmetleri, sarf malzemeleri ve tahmini maliyeti 200.000 Avro'nun altında olan işler) ve URi sözleşme tutarı açısından uygun değilse, Ulusal Alışveriş (UA) tarafindan tedarik yöntemi uygulanabilir.Bu yöntem uyarınca, en az üç şirket / sağlayıcıdan fiyat teklifi istenmelidir.4734 sayılı Ulusal Alışveriş Kanununa ve KfW İhale Yönergesine tabi olan “Tedarik için Zorunlu Hükümler" Ek 6c'de sunulmaktadır.
2.10Tüm satın alımlar KfW tarafindan incelemeye tabidir. Önceki ve basitleştirilmişgözden geçirme prosedürleri, Tablo 1'de belirtilen tedarik yöntemleri ve eşikleri doğrultusunda uygulanır. Bu amaçla PUB, tüm tedarik süreçlerinin ve ilgili iletişimin uygun şekilde belgelendirilmesini ve KfW veya Yerel KfW İzleme ve İnceleme Ekibinin talebi üzerine sağlanmasını garantilemelidir.

2.11Ön İncelemeye tabi ihale süreçleri için, KfW, Başvuru Taleplerini / Teklif Taleplerini ve mümkünse ön yeterlilik belgelerini, taslak ön yeterlilik değerlendirme raporlarını, ihale belgelerini (ihale şartları ve başvuru şartları)taslak teknik ve finansal ihale değerlendirme raporlarını, taslak sözleşmeleri ve sözleşme değişikliklerini inceleyecek ve ön itirazı yoktur onayını verecektir.

Ön İnceleme Prosedürü aşağıdaki tabloda açıklanmıştır:
Tedarik Adımları: Tedarik İlanı (Tedarik için İhale ilanı)
Prosedür: Öngörülen yayın tarihinden önce yorumlar ve ön itiraz yoktur onayı için KfW'ye sunulmalıdır

Tedarik Adımları: PQ belgeleri ve PQ değerlendirme raporu (uygunsa)
Prosedür: Tetkikine makul bir süre tanıyacak şekilde,inceleme ve “itirazı yoktur” onayı için zamanında KFW'ye iletilmelidir.

Tedarik Adımları: İhale Belgeleri
Prosedür: Tetkikine makul bir süre tanıyacak şekilde İnceleme ve “itiraz yoktur" onayı için zamanında KFW'ye iletilmelidir.

Tedarik Adımları: Teklif Açma
Prosedür: Teklif açılış protokolü KfW'ye sunulacaktır

Tedarik Adımları: Değerlendirme Raporu
Prosedür: Yayınlanmadan önce KfW'ye sunulmalıdır.KfW, GSB ve KfW arasındaki anlaşmalara uyumu veya sapmaları belirler.İkinci durumda, Satınalma Otoritesi ya uygunluğu sağlamak için tedbirler alır (mümkünse) ya da ihale iptal edilir.KfW tarafindan yapılan incelemedeGSB ve KfW arasındaki anlaşmalara uyulduğu teyit edilirse, KfW "itirazı yoktur" onayını verecektir.

Taslak Sözleşme: Sözleşme
Satın Alma yetkilisi ve sözleşmenin verileceği şirket arasındaki muvafakatın üzerine itirazı yoktur onayı için derhal KfW'ye iletilmelidir.: İmzalı sözleşmenin bir kopyası KfW'ye sunulacaktır.

Taslak Sözleşme: Sözleşmede Değişiklikler
Satın Alma yetkilisi ve sözleşmenin verileceği şirket arasındaki muvafakatın üzerine itirazı yoktur onayı için derhal KfW'ye iletilmelidir.: Önemli /büyük sözleşme değişikliklerinde KfW'nin ön itirazı yoktur onayı gerekmektedir (sözleşme değerlerinde%20'den fazla arttırma)

Taslak Sözleşme: İhale Sürecinin Íptal Edilmesi
Satın Alma yetkilisi ve sözleşmenin verileceği şirket arasındaki muvafakatın üzerine itirazı yoktur onayı için derhal KfW'ye iletilmelidir.: 4734 sayılı Kamu İhale Kanununda öngörülmeyen herhangi bir nedenle ihalenin iptali KfW'nin ön itiraz yoktur onayına tabi olacaktır
2.12PUB'a, UARİ aracılığıyla tedarik edilen Danışmanlık Hizmetlerinin alımında bir İhale Temsilcisi yardımcı olacaktır. İhale Temsilcisi KfW tarafindan sözleşme yapılacak ve İhale Komisyonlarının yetki ve sorumluluk sınırlarına müdahale etmeden PUB'a aşağıdaki görevlerde yardımcı olacaktır:
i)GTAI ile ilgili yayınlar 
ii)Başvuru Talebinin Hazırlanması
.Ön yeterlilik belgelerinin hazırlanması (değerlendirme kriterleri dahil)
iv)Ön yeterlilik başvurularının değerlendirme süreci 
v)İhale belgelerinin hazırlanması (ihale şartları ve çalışma şartları)
vi) Tekliflerin değerlendirme süreci (teknik ve finansal)
vii) Taslak sözleşmenin hazırlanması
viii) Sözleşme görüşmeleri ve sonuç
2.13Basitleştirilmiş İncelemeye tabi ihale süreçleri için GSB ve KfW, ilgili ihale yöntemi kapsamındaki tüm ihaleler için uygulanacak şablon ihale dokümanları üzerinde anlaşmaya varacaklardır.Mutabakat ve itiraz yoktur onayı için kullanılan şablon ihale dokümanları İngilizce hazırlanmalıdır. Türkçe versiyon daha sonra PUB tarafindan buna göre hazırlanır. PUB, çevirinin doğruluğundan sorumludur. Yerel bir KfW İzleme ve İnceleme Ekibi, tedarik süreçlerinin düzenli olarak kontrolüne, üzerinde anlaşılan şablonun ihale belgelerine uygunluğuna ve fonların KfW'nin kurallarına ve düzenlemelerine uygun şekilde kullanıldığına dair kontroller gerçekleştirecektir.
2.14 Ínceleme Sürecinde ihale kural ve prosedürlerinin ciddi bir ihlali tespit edilmesi durumunda, ilgili ihale geçerli olmayacaktır. Bu tür alımlar için kullanılan herhangi bir ödeme tutarı ve / veya Proje kapsamı için harcandığı yeterince kanıtlanamayan herhangi bir ödeme tutarı hibe fonları için uygun olmayacak ve iade edilecektir.
2.15İşler için satın alma stratejisinde, yeterli İhale Paketi (TP) belirlenmelidir. İhale Paketleri,rekreasyon tesislerini aşağıdakileri içerebilecek bir dizi kritere göre gruplandırmalıdır: teklif verenin kapasitesi (inşaat şirketleri / tedarikçi), hazır olma,tesis tipi / teknik şartname ve lokasyon.Tekliflerin / sözleşmelerin yapısi, her bir rekreasyon tesisi başına maliyetin belirlenmesine olanak tanıyacaktır.
2.16 EUD ile görüştükten sonra, servis hizmetleri için araç alımı bütçeden çıkarılmıştır.Proje Uygulaması sırasında fon mevcut olması durumunda (örneğin, tedariklerdeki tasarruflar veya döviz kuru dalgalanmaları nedeniyle), araçlar ayrıntılı bir gerekçeye dayanarak ve EUD'nin onayından sonra dahil edilebilir. Araçların tedariki EUD 

tarafindan onaylanırsa, GSB ve KfW önceden uygun bir tedarik yöntemi ve teknik şartname üzerinde anlaşmaya varır.Araçlarla ilişkili tüm işletme maliyetleri (yakıt,bakım ve onarım, sürücüler gibi) GSB tarafından karşılanacaktır.
3. Danışmanlık Hizmetleri 
3.1 PUB'a danışmanlar yardımcı olacaktır. Bireysel Proje Danışmanlari, bir (1)Uygulama Danışmanı ve bir (1) Görünürlük ve İletişim Danışmanı gibi çeşitli danışmanlık görevleri öngörülmektedir.Söz konusu danışmanlık hizmetleri GSB tarafindan temin edilecek ve sözleşme yapılacaktır. Danışmanların görevi, ihale belgelerinin bir parçası olarak şartnamede tanımlanmalıdır.
3.2 PUB, GSB tarafindan sınırlı bir süre için (maksimumda Uygulama Süresinin sonuna kadar)en fazla on (10) sözleşmeli Bireysel Proje Danışmanı tarafindan desteklenecektir.Bireysel Proje Danışmanları hizmet sözleşmeleri yoluyla sözleşmeli olarak çalışacaktır.Bireysel Proje Danışmanlari, GSB'yi iş, mal ve danışmanlık hizmetlerinde işveren rolünü yerine getirmesinde destekleyecek ve akicı İngilizce ve Türkçe bilecektir. Gerektiğinde ve talep edildiğinde, KfW, şablon ihale belgelerinin hazırlanması ve proje danışmanlarının görev tanımlarının yapılmasında yardımcıolacaktır.Bireysel Proje Danışmanları tarafindan sunulan hizmetler doğrudan ve münhasıran AB katkısının uygulanmasına bağlıdır. Bireysel Proje Danışmanlarıaşağıdaki işlevlerde destek sağlayabilir:
i) Finansal Uzmanlar (Muhasebe / Finansal Yönetimin desteklenmesi, sözleşmelerin yönetimi, yeterli defter tutma, KfW'ye yapılan harcama beyanı (Özel Belirlenmiş Hesabın Yillık Denetiminin başlatilması ve desteklenmesi dahil) ikmal/yenileme taleplerinin hazırlanmasi;
ii) Mühendisler (Uygulama Danışmanları tarafindan hazırlanan tasarımların gözden geçirilmesi; saha ziyaretleri yaparak ve GSB adına sahadaki danışmanlar ve yükleniciler arasında koordinasyon sağlayarak teknik ilerlemenin denetlenmesi konusunda GSB'yi desteklemek);
iii) Tedarik Uzmanları (tedariklerin hazırlanmasında ve yürütülmesinde GSB'yi destekleme);
iv)Görünürlük ve İletişim (G&İ)Uzmanı(İletişim ve Görünürlük Planının hazırlanması,G&ľ'nin tedarik ve denetimi ile görünürlük ve iletişim faaliyetlerinde GSB'yi desteklemek)

v) Çevresel ve Sosyal Koruma Uzmanları (ilgili Çevresel ve Sosyal Standartlara uyumu sağlamada GSB'yi desteklemek);
vi) İzleme ve Değerlendirme, Raporlama 

3.3 PUB, aşağıdaki görevlerde bir Uygulama Danışmanı (UD) tarafindan desteklenecektir:
i)Planlamada yardım (tasarımların belirli yerlere/lokasyonlara uyarlanmasi; onay belgeleri);
ii)Sismik güçlendirme, enerji tasarruflu bina standartlari, yenilenebilir enerjinin kullanımi, engellilik erişimi, toplumsal cinsiyet sorunları ve travmatize çocuklarıilgilendiren tesislerin teknik tasarımlarının incelenmesinin yanı sıra gerekli ve uygulanabilir olduğunda gelişmiş yangın güvenliği;
iii)Kısım II.7'de belirtilen çevresel ve sosyal standartlara uygun olarak inşaat işlerinin yanı sıra mobilya ve teçhizatın ihalesine ve sözleşmelerine yardımcı olmak;
iv)Ekipman ve mobilya dahilrekreasyon tesisleri için inşaat ve saha denetimi;
v)Genel bir Çevresel ve Sosyal Yönetim Çerçevesinin (ÇSYÇ) ve alana ÖzgüÇevresel Yönetim Planlamasının (ÇYP) hazırlanması ve denetimi;
vi)Íngilizce dilinde raporlama.
3.4 PUB'a, İletişim ve Görünürlük Planı kapsamında öngörülen faaliyetlerin geliştirilmesi ve uygulanması ve ayrica farkındalık arttırma faaliyetlerinin uygulanmasının planlanması ve desteklenmesi konusunda bir Görünürlük ve İletişim Danışmanı(GİD) yardımcı olacaktır. Yararlı ve yeterli addedilirse, bu hizmet birkaç sözleşmeye bölünebilir (hizmet türüne, kapsadığı süreye vb göre). Buna ek olarak PUB, GİD'nin tedarik ve denetiminde ve görünürlük ve iletişim faaliyetlerinde PUB'u destekleyen uzman bir Bireysel Proje Danışmanı tarafindan desteklenebilir.
3.5 Danışmanlık hizmetleri, ön yeterlilikten sonra, tercihen kalite ve maliyete dayalıseçim yöntemi kullanılarak sözleşmeli olarak yapılacaktır. Danışmanlık hizmetleri için kalite ve maliyete dayalı seçim yönetimi;yeterlilik, uzmanlık, referanslar, yöntem ve tekliflerin fiyatı gibi kalite kriterlerini göz önünde bulundurur.
4. Vergiler, Harçlar, Garantiler, Taahhüt Beyanı
4.1 Ön yeterlilik duyurusunda ya da — eğer ön yeterlilik gerekmiyorsa - ihale belgelerinde PUB teklif sunanların ön yeterlilik belgeleri ile veya ihale belgeleri ile birlikte taahhüt beyanı sunmakla yükümlüdür (Ek 10).

4.2 Proje bütçesinden finansmanauygun olan mal, malzeme ve hizmetler için sözleşmeler yapılırken PUB aşağıdaki ilkelere de uymalıdır:
a. Proje ve Uygulama Sözleşmesinin 1.3 maddesi uyarınca Hibe'den hiçbir ithalat vergisi,vergi veya diğer kamu masrafì finanse edilemeyeceğinden, bu ithalat vergileri, vergiler ve diğer kamu masrafları (sözleşme bedelinin bir parçası ise) mal ve hizmet sözleşmelerinde ve faturalarda ayrı olarak belirtilir.GSB, ilgili makamlarla vergiler, ithalat vergileri veya 

diğer kamu harçlarıyla ilgili tüm hususları açıklığa kavuşturacak ve ilgili düzenlemelerin tüm ihale belgelerine doğru şekilde yansıtılmasını sağlayacaktır.
b. Mallar ve hizmetler için sözleşmeler kapsamında yapılması gereken ödemeler Proje bütçesinden yapılacaksa (örneğin geri ödemeler), garantiler veya benzeri talep edilebilir ödemeler ve varsa sigorta ödemeleri sonunda Özel Belirlenmiş Hesaba yapılacaktır. Bu ödemeler, Proje fonlarının yöntemlerine uygun olarak Projenin yürütülmesi için hazır olacaktır. Satın Alma Planının ilgili revizyonu KfW'nin itiraz yoktur onayına tabi olacaktir.

c. PUB, bir tedarik ve hizmet sözleşmesinin ilgili ortağının, KfW Satın Alma Kılavuzuna (Ek 9) göre gereken miktarda ve orada öngörülen zamanda teminat vermesini ve bu garantilerin, bu garantilerle teminat altına alınan tedarik ve hizmet sözleşmeleri kapsamındaki tüm taleplerin tamamen yerine getirilmesine kadar yerinde kalmasını sağlar.
5. Görünürlük ve İletişim Gereksinimleri 
5.1 AB'nin desteği, özellikle tüm doğrudan yararlanıcılar tarafindan, bilhassa Hibe kullanılarak satın alınan tesisler, ekipman veya diğer büyük malzemeler üzerinde görülebilir olmalıdır. GSB, Projenin AB'den fon aldiğını duyurmak için gerekli tüm tedbirleri alacaktır.Basına ve nihai yararlanıcılara verilen bilgiler ile ilgili tanıtım materyali, resmi bildirimler, raporlar ve yayınlar, Projenin “Avrupa Birliği tarafindan finanse edilerek” yürütüldüğünü ve AB logosunu (mavi bir arka plan üzerinde 12 sarıyıldız) veya AB-Türkiye ortak logosunu uygun bir şekilde göstereceğini tasdik eder.AB katkısıyla ilgili tanıtımlarda, AB katkısının Euro cinsinden olduğunu ifade edilir.Tüm iletişim ve görünürlük ürünleri ve faaliyetleri, KfW aracılığıyla, üretim / faaliyet öncesinde AB Delegasyonu ile kararlaştırılmalıdır.

5.2 PUB, KfW ile yakın işbirliği içinde, Uygulama Dönemi'nin ilk üç ayında bir İletişim ve Görünürlük Planı hazırlayacaktır. İletişim ve Görünürlük Planının ilk taslağı Ek 7'de bulunabilir.İletişim ve Görünürlük Planının yanı sıra çeşitli faaliyetler, malzeme ve danışmanlık maliyetleri ile ilgili bütçe dökümü tahmin edilecek ve onay için AB Delegasyonu Ankara ile paylaşılacaktır.

5.3 Proje, aşağıdaki tanıtıcı görünürlüğü ve iletişim faaliyetlerini ve materyallerini öngörmektedir:
- Ínşaat sırasında, her bir şantiyede ve teslimde ve her bir alt projede,mevcut AB finansmanınitasdik eden tabela yazısı / plakaları

- Îmzalama, temel atma ve teslim / açılış törenleri;
- Proje kapsamı ve ilerlemesi hakkında çevrimiçi ve basılı bilgi;
- Video ve fotoğraf malzemesi;
- Finansman Ortakları, Devlet görevlileri ve yararlanıcılar ile görüşmeler ve 
- Bilgilendirme toplantılarınin düzenlenmesi.

5.4 GSB, İletişim ve Görünürlük Planının uygulanmasından sorumlu olacaktır.PUB'a,iletişim ve görünürlük faaliyetlerinin uygulanması ve GiD'nin denetimi konusunda uzmanlaşmış bir Bireysel Proje Danışmanı yardımcı olabilir.
5.5 GSB, en azından aşağidaki mesajı içerecek olan Proje tabelalarını oluşturacaktir:"Avrupa Birliği tarafindan KfW aracılığıyla finanse edilen GSB'nin bir geliştirme projesidir."
5.6 Tüm medya çıktıları, telif hakları ve sınırlamalardan bağımsız olarak, Avrupa Birliği ile paylaşılmalı ve kullanıma sunulmalıdır.Medya ürünleri yayınlanmadan önce KfW ve AB Delegasyonuna itiraz yoktur onayı için sunulacaktır. GSB, saha ziyaretleri,röportajlar ve medya ile ilgili etkinlikler gibi faaliyetlerin planlanması ve yürütülmesinde KfW ve AB Delegasyonu ile koordinasyon halinde olacaktır.
5.7 GSB, AB tarafindan finanse edilen dış eylemler için AB Görünürlük ve İletişim kılavuzunun yanı sıra, “Türkiye'deki AB Mülteciler için Destekleme Fonu Projeleri kapsamında finanse edilen AB Dış Eylemler Projeleri için İletişim ve Görünürlük Kılavuzu” nun tüm kamu dokümanlarının hazırlanmasında takip edilmesini ve ayrica Proje kapsamında alınacak ekipman konusunda AB fonunun - uygun olan yerlerde onaylanmasını sağlayacaktır.

5.8 Bu görünürlük gereklilikleri, nihai raporun sunulmasına veya Projenin sonuna kadar uygulanmasına kadar(hangisi daha sonra olursa) devam edecektir.
6. Ödeme Prosedürü
6.1 Fon, Türkiye Cumhuriyeti Merkez Bankası'nda veya bir kamu ticaret bankasında (EUR cinsinden) açılacak olan Özel Belirlenmiş Hesaba (ÖBH) yatırılmak üzere PUB'un talebi üzerine, GSB'ye kisımlar halinde sunulacaktır. ÖBH'nin üst tavanı 15milyon Euro olacaktir.

6.2 KfW, 15 Aralık 2023 ("Son Ödeme Tarihi") sonrasında Özel Belirlenmiş Hesaba (ÖBH) ödeme yapmayı reddetme hakkına sahiptir.

6.3 9.5 milyon Avro hacimli ilk kısım, Müstakil Sözleşme'nin imzalanmasından sonraki iki hafta içinde sunulan ilk Satın Alma Planı tarafindan desteklenen ilk para çekme başvurusuna dayanarak dağıtılacaktır.

6.4 Hesap bakiyesi kararlaştırılan maksimum değerin% 50'sinden azsa,GSB, ÖBH'nın yenilenmesini (yeniden doldurulmasini/bütünlenmesini) talep edebilir.Belirlenen hesabın yenilenmesi/ikmali talebine, geçmişte fonların kullanımı (harcamalar tablosu)ve cari hesap bakiyesine ilişkin belgesel kanıtlar eşlik edecektir.Tedarik Planının en son şekli bir ödeme öngörüsü görevi görür ve para çekme başvurusuna destekleyici bir belge olarak sunulur.GSB, AB'den fon talebinin temeli olarak yillik raporun eşlik ettiği bir yenileme/ikmal talebinden en az üç ay önce KfW'ye bildirimde bulunacaktır.
6.5 ÖBH, Uluslararası Güvence Denetimleri Standardina (ISAE3000) göre yillik denetime tabi olacaktır.Denetim bağımsiz bir denetçi (özel denetim şirketi) veya 

Hazine ve Maliye Bakanlığı Hazine Kontrolörleri (“Hazine Kontrolörleri") tarafından yapılabilir.PUB, denetimi başlatacak ve destekleyecek ve Denetim Raporunu KfW ile paylaşacaktır. Denetim Raporu AB'ye de sunulacaktır. Yıllık denetimler için herhangi bir maliyet tahakkuk ettirilirse, bu maliyet GSB tarafindan karşılanır.
6.6 Íşler, malzemeler ve hizmetler için yapılan tüm ödemeler, para birimi, ödeme yöntemi ve prosedürünü öngören imzalanan sözleşmelerin şart ve koşullarına uygun olarak yapılır.
6.7 GSB, kayıtlar ve hesaplar dâhil olmak üzere bir finansal yönetim sistemini sürdürecek ve Proje ile ilgili işlemleri, kaynakları ve harcamaları yansıtmaya yetecek tutarlı bir şekilde uygulanan muhasebe standartlarına uygun olarak finansal tablolar hazırlayacaktır.
6.8 Ödeme Prosedürünün ayrıntıları Ek 8 de verilmiştir.
7. Çevresel, Sosyal ve Sağlik ve Güvenlik Standartları
7.1 PUB her zaman işini ve faaliyetlerini yürürlükteki tüm ulusal çevre, iş sağlığı ve güvenliği (İSG) ve sosyal yasa ve düzenlemelere uygun olarak yürütür.

7.2 PUB, Dünya Bankası'nın çevresel ve sosyal standartlarına ve Dünya Bankası Grubu Genel ve sektöre özgü Çevre Sağlığı Güvenliği(ÇSG) Kılavuzlarına uygun olarak Projenin hazırlanması, uygulanması ve işletilmesinden sorumlu olacaktir.

7.3 Özellikle PUB,
a) Programın potansiyel riskleri ve etkileri ile orantılı bir Paydaş Katılımı Çerçevesi içeren bir Çevresel ve Sosyal Yönetim Çerçevesini (ÇSYÇ) Dünya Bankası çevresel ve sosyal standartlarına, Dünya Bankası Grubu Genel ve sektöre özgü ÇSG Kılavuzlarına göre niteliği,büyüklüğü ve konumları ile orantılı olarak geliştirecek ve uygulayacaktır.
b) Bölüm 7.3 altında listelenen doküman ve planlarda belirtilen önlemlerin ve eylemlerin özenle ve tamamen uygulanmasını sağlayacaktir.

c) KfW'nin İtirazı Yok Onayı - kararlaştırılan çevresel ve sosyal belgelerin (ÇSYÇ ve PaydaşYükümlülük Belgeleri) ancak paydaş katılım sürecini de içeren ana çevresel ve sosyal bulguların ve etki azaltma önlemlerinin (örn. Özet) ve program bileşenlerinin ilgili çevresel ve sosyal bilgileri, projenin uygulanması sırasında ilgili Proje alanlarında, Projeden etkilenen kişilerin endişelerini ve önerilerini dile getirebilmeleri için yeterli bir süre için erişilebilir ve kültürel olarak uygun bir şekilde kamuya açık hale getirilmesini ve uygun olması halinde PUB'un web sitesinde yayınlanmasını sağlayacaktır.

7.4. PUB, Uluslararası Çalışma Örgütü'nün Temel Sözleşmelerine uyacaktır.
7.5 PUB, iş ve halk sağlığı ve güvenliği hükümlerinin ulusal gereklilikler ve uluslararası iyi uygulama standartlarıyla tutarlı olmasını ve yüklenicilere, alt yüklenicilere ve tedarikçilere,özellikle de büyük tedarik kalemlerine yönelik tedariklere sunulmasını sağlayacaktır.
7.6 PUB, KfW için tatmin edici, genel halka ve özellikle Projeden etkilenen kişilere ve Proje uygulamasına katılan işgücüne erişebilecek bir şikayet mekanizması geliştirecek ve uygulayacaktir.

7.7 Bireysel alt projelerden etkilenen kurum ve kişilere inşaat işleri hakkında önceden bilgi verilecektir.

7.8 Uygulama Danışmanının (UD) ÇSYÇ'nin hazırlanması ve sahaya özel ÇYP'lerin hazırlanması ve Yükleniciler tarafindan uygunluğun izlenmesi ile ilgili yükümlülükleri Uygulama Danışmanı (DU) sözleşmesine dahil edilecektir.


7.9 ÇYP'lerden kaynaklanan yüklenicilerin yükümlülükleri, yüklenicilerin sözleşmelerine dahil edilecektir.

7.10 PUB, genel amaca, Proje amacına ve sonuçlarina ulaşılmasını tehlikeye atabilecek tüm durumlar hakkında KfW'ye rapor verecektir 

a) Mesleki ve toplumsal sağlık ve güvenlik ve işgücü konuları dahil çevresel ve sosyal konular ile komşu nüfus üzerindeki etkiler konusunda, PUB ayrıntılara dair Proje yürütülmesi ile ilgili aşağıdaki herhangi bir olay veya kazayı derhal KfW'ye bildirecektir.
(i) herhangi bir 
- Çevresel özellik; ve / veya 
- İş sağlığı ve güvenliği ve / veya 
- Halk sağlığı ve güvenliği,
(Özellikle, ancak bunlarla sınırlı olmamak üzere, ölüm, ciddi veya çoklu yaralanmalar veya maddi çevresel kirlenme, kamu / yerel topluluk üyelerinin kazalari, ölüm veya ciddi veya çoklu yaralanmalar, cinsel taciz, ölümle sonuçlanan herhangi bir patlama, dökülme veya işyeri kazası ve - proje iş gücünü içeren şiddet); veya 
(ii) sosyal nitelikteki herhangi bir olay (sınırlayıcı olmaksızın, yerel işçilerle şiddet içeren herhangi bir huzursuzluk veya anlaşmazlık dahil); veya 
(iii) PUB'un herhangi bir yerinde, tesisi, ekipmanı veya tesisi üzerinde veya yakınında meydana gelen çevresel veya sosyal nitelikteki diğer herhangi bir olay (aşağıdaki "Olaylar"bölümünde (i) ila (iii) 'de belirtilen olaylar) ki bunlar;
- Önemli bir olumsuz etkiye sahip olan veya olması muhtemel olanlar, veya 
- Dış tarafların ciddi ölçüde olumsuz ilgisini çekmiş veya uyandırması veya önemli olumsuz medya / basin raporları oluşturması muhtemel olanlar; veya 
- Önemli potansiyel yükümlülükleri doğuran ya da beraberinde getirebilenler.
b) Bildirim, her durumda, (i) Olayların niteliğinin bir belirtisini ve bu Olayların saha içi ve saha dışı etkilerini ve (ii) PUB'un bu Olayların etkilerini gidermek için yapmayı önerdiği her türlü eylemin ayrıntılarını içerecektir. PUB, KFW'yi bu tür düzeltici/onarıcı faaliyetlerle ilgili her türlü ilerleme hakkında bilgilendirecektir.

8. Teknik Standartlar 
8.1 Farklı rekreasyon tesisleri için standart tasarımlar, ulusal bina yönetmeliklerine (örn.Yangından korunma / acil kaçış yolları), enerji verimliliğine ve güneş enerjisinin kullanımına ilişkin potansiyel iyileştirmeler ve ayrıca Örneğin sismik güvenlik, toprak koşulları ve iklim bölgesi için yapısal stabilite / bina kodları gibi lokasyonla ilgili adaptasyonlara göre incelenecektir.

8.2 Yerinden edilmiş ve travma geçirmiş çocukların ve gençlerin ihtiyaçlarını karşılamak amacıyla Proje bağlamında, standart tasarımlar, engelsiz erişilebilirlik ve özel ihtiyaçlar,cinsiyet eşitliği ve engelliler ve / veya varsa güvenlik ve emniyet sistemleri dahil travmatize olmuş kişilerle ilgili tasarımlar konusunda potansiyel iyileştirme bağlamında incelenecektir.
8.3 Tasarım kriterleri, özellikle Uygulama Danışmanının görev tanımında belirtilecektir.

III.İZLEME; RAPORLAMA VE DİĞER HÜKÜMLER 
1. Raporlama 
1.1 PUB nihayetinde KfW'ye aylık, üç aylık, yıllık ve nihai raporlar sunmaktan sorumlu olacaktir.

1.2. PUB, tablo bazında ilerleme raporlarını aylık olarak KfW'ye rapor edecektir. Kilit uygulama aşamaları (ilgili tesislerin devralınması ve işletmeye alındığı tarih dahil),finansal ve fiziksel uygulama ilerlemesi, Çevresel Sağlık Güvenliği (ÇSG) ve İş Sağlık Güvenliği (İSG) ve karşılaşılan riskler hakkında aylik raporlama, sözleşmenin imzalanmasindan sonra inşaat denetiminden sorumlu Uygulama Danişmani tarafindan desteklenebilir. PUB ve KfW arasında aylık raporlama için bir şablon üzerinde anlaşmaya varilacaktir.

1.3 PUB, KfW ve GSB arasında Hibe ve Proje Uygulama Anlaşmasının imzalanmasından üç ay sonra bir başlangıç raporu hazırlayacak ve nihai proje listesini ve bunların yerlerini,Tedarik Planıni, Proje süresi için bir taslak harcama tahminini, güncellenmiş bir Proje zaman çizelgesinin yanı sıra taslak iletişim ve görünürlük planı içerecektir.
1.4 PUB, bir açıklama bölümü ve bir finansal bölümden oluşan kapsamlı üç aylik raporlar hazırlayacaktır. Her rapor, raporlama döneminde gerçekleştirilen faaliyetler, uygulamanın ilerlemesi, karşılaşılan zorluklar, önerilen önlemler, Çevresel ve Sosyal Güvenceler ile İşSağlığı ve Güvenliği (İSG) ile ilgili konularda güncelleme sağlayacaktır. Mali kısım, özel bir hesap ekstresi, alt proje başına ödeme durumu hakkında bilgi, talep edilen ek bilgileri içerecektir.

1.5 Ayrıca, PUB, ya yıllık bazda ya da para çekme talebinde (daha önce hangisi olursa)sağlanacak kapsamlı yıllık raporlar hazırlayacaktir. PUB, raporlama döneminde gerçekleştirilen faaliyetler, karşılaşılan zorluklar, potansiyel riskler, görünürlük ve iletişim faaliyetleri, sonuçlar, zaman çizelgesinin düzeltilmesi (gerekirse) ve sosyal performans, işsağlığı ve güvenliği ve çalışma koşulları, toplum ilişkileri ve yaşanan şikayetler ve çevre dahil diğer tüm önemli genel koşulların geliştirilmesi hakkında bilgi verecektir. Mali kisımda (TL ve EUR cinsinden) PUB fon kaynakları ve kullanım raporlari,katlanılan/karşılaşılan maliyetler, girilen yasal taahhütler, faturalar, ödeme kanıtı ve ödemenin uygunluğu, ÖBH denetim raporu (yıllık) ve gelecek yıl için sözleşme başına beklenen aylik harcamaların tahminini içeren bir ÖBH beyanı / raporu verecektir.
1.6. Yıllık raporlarla aynı şekilde ve aynı içeriğe sahip ancak Uygulama Süresinin tamamını kapsayan bir nihai rapor hazırlanacaktır. Nihai rapor, Uygulama Dönemi'nin bitiminden itibaren en geç üç ay içinde sunulur.

1.7 Raporlama gereklilikleri Ek 11'de ayrica tanımlanmiştır.
1.8 Bu bölümdeki gerekliliklere ek olarak, GSB / PUB genel hedefin, Proje amacının ve sonuçlarının gerçekleştirilmesini tehlikeye atabilecek tüm koşulları rapor edecektir.Mesleki ve toplum sağlığı ve güvenliği ile işgücü konuları ve çevre nüfusu üzerindeki etkiler de dahil olmak üzere çevresel ve sosyal konularla ilgili olarak, GSB / PUB,KfW'ye Proje yürütme ile ilgili ;
4.2 doğrudan veya potansiyel olarak maddi olumsuz etkilere sahip veya olmasımuhtemel veya,

4.3 dış tarafların ciddi ölçüde olumsuz ilgisini çekmiş veya uyandırmış ya da önemli ölçüde olumsuz medya / basın raporu oluşturması veya yaratması muhtemel veya 
4.4, maddi potansiyel yükümlülükleri doğuran ya da getirmesi muhtemel herhangi bir olay, vaka veya kazayı derhal bildirecektir.

1.9 Eğer GSB / PUB Danışmandan üç ayda bir, yıllık / veya nihai raporları yazmasınıtalep etmişse, GSB / PUB raporlar hakkında yorum yapmalı veya raporları imzalayarak içeriğin onaylandığını kabul etmelidir.

2. İzleme, Değerlendirme ve Denetim 
2.1 KfW Genel Merkezi, Projenin uygulanmasındaki ilerlemeyi gözden geçirmek için yıllık olarak izleme misyonları gerçekleştirecektir. Buna ek olarak, yerel bir KfW İzleme ve Ínceleme Ekibi saha incelemelerini gerçekleştirecek ve Proje ilerlemesini, satın alma yönergelerine uygunluğu ve harcamaların uygunluğunu doğrulayacaktır. Bu Proje KfW'nin standart izleme ve değerlendirme prosedürlerine tabidir.
2.2 PUB, KFW, İzleme ve İnceleme Ekibi ve tayin edilen denetçilerin, GSB tarafindan ve / veya Proje bağlamındaki diğer paydaşlar tarafindan hazırlanan genel raporlara erişebilmesini sağlayacak şekilde yasalarca izin verilecektir. PUB, izleme misyonlarının hazırlanmasında ve gerçekleştirilmesinde KfW ve AB'ye yardımcı olacaktır.
2.3 PUB, Projenin uygulanmasını ve Proje hedeflerine ulaşılmasını sürekli olarak izleyecek ve değerlendirecektir. Yapılan izlemenin sonuçlari, Projenin verimli bir şekilde uygulanması için önerilen önlemler ve Proje hedeflerine ulaşılması Üç Aylık Raporda yer alacaktir.

2.4 PUB, Projenin hedeflerini veya Projenin uygulanmasını veya amacını geciktirebilecek veya olumsuz etkileyebilecek tüm konuları gecikmeden KfW'nin dikkatine sunmaktan ve KfW ile istişareden sonra, Projenin verimli bir şekilde tamamlanması ve başarılması için gerekli önlemleri almaktan sorumludur.

2.5. PUB, uluslararası muhasebe standartlarına göre Özel Belirlenmiş Hesabın (ÖBH)yıllık Denetimini başlatır ve Denetim Raporunu KfW ile paylaşır. Denetim Raporu AB'ye de sunulacaktir.

3. Diğer Hükümler 
3.1 PUB, KfW'nin yukarıda belirtilen yorumları ve onayları veya ekteki yönergelerde incelenmek üzere makul bir süre tanıyacak kadar erken süre zarfinda KfW'ye gerekli tüm belgeleri gönderecektir.

3.2 Yasal olarak mümkün olduğu ölçüde, ilgili çalışmalar, raporlar ve diğer belgeler dahil olmak üzere Proje sonuçlarının mülkiyeti, unvan ve sınai ve fikri mülkiyet haklarıkonusunda üçüncü taraflarla birlikte KfW'ye ve duruma göre veya başka bir şekilde kararlaştırıldığı gibi Avrupa Komisyonuna yetki verilmiştir.

3.3.GSB ayrıca, herhangi bir danışmanın, KfW'ye ve Avrupa Komisyonu'na, üçüncütaraflarla birlikte veya Avrupa Komisyonu ile başka şekilde kararlaştırıldığı şekilde,sınırsız, devredilebilir, lisanslanabilir ve münhasır kullanım haklarını (ücretsiz) ve endüstriyel veya fikri mülkiyet haklarına tabi olan ve zaman ve kullanım yeri bakımından sınırlamaya tabi olmayan sonuçlardan faydalanma hakkını gayri kabulü rücu bir şekilde verecektir. Böyle bir lisans, devredilen hakları uyarlama hakkını içerir. GSB, bu tür devredilebilir haklarla ilgili herhangi bir hak sahibinin, bu tür ilgili haklarıkullanmasından feragat etmesini sağlayacaktir. Yukarıda belirtilen bu tür sonuçların 

önceden var olan hakları içermesi ve GSB'nin Avrupa Komisyonu ve KfW'ye bu tür ücretsiz kullanım hakları verilmesini sağlayamaması durumunda, GSB derhal KfW'yi yazılı olarak bilgilendirecektir.

3.4. Türkiye Cumhuriyeti Gençlik ve Spor Bakanı tarafindan yetkilendirilmiş olan Türkiye Cumhuriyeti Gençlik ve Spor Bakan Yardımcısi, ve onun tarafindan KfW için görevlendirilmiş ve kimliği örnek imzalarla doğrulanmış ve yetkilendirilmiş kişiler İşbu Anlaşmanın icrasında Alıcı 'yi temsil ederler. Temsil yetkileri, KfW tarafindan ve aynıanda yetkili temsilci tarafından açık bir şekilde iptal edilmedikçe sona ermeyecektir.
3.5. Yukarıdaki hükümler, Projenin uygulanması veya Projenin ve Uygulama Anlaşmasının ve bu Müstakil Sözleşmenin yürütülmesi için yararlı göründüğü takdirde,karşılıklı yazılı rıza ile herhangi bir zamanda düzeltilebilir veya değiştirilebilir. İşbu Sözleşme ile ilgili beyanlar veya bildirimler yazılı olmalıdır, orijinal olarak veya - ödeme talepleri hariç - faks yoluyla gönderilmelidir. Bu Sözleşme ile bağlantılı olarak yapılan her türlü beyan veya bildirim aşağıdaki adreslere gönderilmelidir;
for KfW:for GSB:KfW Gençlik ve Spor BakanlığıLEa4  Municipal Infrastructure Örnek, Oruç Reis Cd. No:13South East Europe and Turkey 06090 AltındağPostfach 11 11 41Ankara 60046 Frankfurt am Main Germany Turkey Fax: +49 69 7431-2944

Diğer tüm açılardan, Proje ve Uygulama Anlaşmasının 5.2, 7 ve 8. Maddeleri hükümleri bu Müstakil Sözleşmeye'ya uygun olarak uygulanacaktır.

Ekler 
Ek 1: Sonuç matrisi 
Ek 2: Alt Projelerin Listesi 
Ek 3: Belirleyici Zaman Çizelgesi 
Ek 4: Maliyet ve Finansman Plani 
Ek 5: Tedarik Planı
Ek 6a: Ulusal Rekabetçi İhaleye Tabi İhale için Zorunlu Hükümler 
Ek 6b: Uluslararası Rekabetçi İhaleye (UARi) tabi olan Danışmanlık Hizmetlerinin Tedariki için Zorunlu Hükümler 

Ek 6c: Ulusal Alışverişte Tedarik için Zorunlu Hükümler 
Ek 7: Taslak İletişim ve Görünürlük Planı
Ek 8: Ödeme Prosedürü
Ek 9: Danışmanlık Hizmetlerinin, İşlerin, Tesisin, Malların ve 
Finansal İşbirliğinde Danışmanlık Dışı Hizmetler 

Ek 10: Taahhüt Beyanı
Ek 11: Raporlama Gereksinimleri 
İngilizce dilinde iki asıl nüsha olarak düzenlenmiştir.Ankara. 'da,.../..…../2020 tarihinde imzalanmıştır.
KfW: Ísim Unvan
Gençlik ve Spor Bakanlığı tarafından temsil edilen Türkiye Cumhuriyeti: Ísim Unvan

Ek 1: Sonuç Matrisi - Amaçlar ve göstergeler 
Sonuç Seviyesi: Etki
Sonuç: ‘Rekreasyon tesislerinin sağlandığı kentsel alanlarda mülteci ve ev sahibi topluluk çocuklarının, gençlerin ve genç yetişkinlerin sosyal uyumunun iyileştirilmesi ve refah hissi".
Gösterge: Rekreasyon tesislerini kullanmaları nedeniyle diğer toplumla (mülteciler veya ev sahibi toplum) daha fazla sosyal etkileşime sahip olduklarını bildiren ankete katılan kullanıcıların (mülteciler veya ev sahibi toplum) yüzdesi.
Başlangıç Değerler: --
Veri Kaynağı: Tesis Yıllık Yararlanicı Anketi (Proje tarafindan izleme veya rapor gerekmez)

Sonuç Seviyesi: Çıktılar/sonuçlar
Sonuç: Desteklenen kentsel alanlarda Mülteci ve ev sahibi topluluk çocuklari, gençler ve genç yetişkinler tarafindan rekreasyon tesislerinin artan kullanım düzeyi'.
Gösterge: Yeni tesisler için tahmini toplam kullanıcı sayısı (her bir tesis, il, mülteci / ev sahibi toplum; cinsiyet; yaş grubu) tarafından ayrıştırılmıştır.
Başlangıç Değerler: 0
Hedef Değerler: ÜÇ ay sonra yaklaşık119.000 kullanıcı
Veri Kaynağı: Devralmadan yaklaşık üç ay sonra tesis başına haftalık zaman çizelgesine dayanan proje izleme raporu Yeni rekreasyon tesislerinin kalitesi ve erişilebilirliği konusundaki görüşleri konusunda kullanıcılarla küçük takip anketi

Sonuç Seviyesi: Çıktılar/sonuçlar
Sonuç: 1) Desteklenen kentsel alanlarda Mülteci ve ev sahibi topluluk çocukları, gençler ve genç yetişkinler tarafindan rekreasyon tesislerinin artan kullanım düzeyi
Gösterge: Kullanıcı kapasitesindeki toplam artış (her tesis türü ve desteklenen her il icin; standart kapasitelere göre). Tamamlanan ve faaliyete geçen rekreasyon tesisi proje sayısı
Başlangıç Değerler: 0
Hedef Değerler: Kullanıcı kapasitesindeki toplam artış: geçici tesis listesine dahil edilmiştir Tamamlanan ve faaliyete geçen tesis sayısı: 25
Veri Kaynağı: Proje izleme raporları

Devam eden rekreasyon tesisi projelerinin ortalama tamamlanma seviyesi (Tesis RRF adımlarmi kullanarak). Her bir alt proje için: Tamamlanma seviyesi: yok
Ortalama tamamlanma seviyesi: 6 (operasyonel): Proje izleme raporları KfW Eylem yıllık İzleme Görevleri

Devam eden rekreasyon tesisi projelerinin ortalama tamamlanma seviyesi (Tesis RRF adımlarmi kullanarak). Her bir alt proje için: Tamamlanma seviyesi: 0
Ortalama tamamlanma seviyesi: 6 (operasyonel): Proje izleme raporları

Etkinlik Matrisi:
Kapalı ve açık spor altyapısı ile gençlik merkezleri ve kamplarının inşaatı ve ekipmanları kapasitesinin artirilması Maliyetler: 0,5 milyon EUR: Müteahhitler: inşaat işleri ve malzemeler Türk Hükümeti: İnşaat arazilerinin sağlanması Maliyetler: 23,1 milyon EUR (inşaat ve ekipman ve inşaat için uygulama danışmanlığı dahil) Araçlar (ana) GSB / PUB'nun proje yönetimi GSB tarafindan paydaş (AB, GSB, KfW) koordinasyonu GSB / PUB'ya Teknik Destek: Çeşitli alanların desteklenmesi (örneğin, tedarik, finans, saha izleme, İletişim ve Görünürlük, Çevresel ve Sosyal Standartlar) GSB / PUB: Teknik Destek Elemanlarının operasyonel faaliyetlere ve PUB'a entegrasyonu
Araçlar (ana) GSB tarafindan paydaş (AB, GSB, KfW) koordinasyonu GSB / PUB: Gerekli personeli ve uzmanlığı sağlayan Uygulama Kapasitesi Uygulama Danışmanı: Altyapı faaliyetlerinin hazırlanması ve uygulanması ile ilgili hizmetler sunan GSB / PUB'ya uygulama desteği: Kompozisyonun Eylemin paydaşları içinde sürekliliği. Varsayimlar Eylem için sürekli siyasi destek, istikrarlı ekonomik koşullar ve güvenlik durumu. Kompozisyonun Eylemin paydaşları içinde sürekliliği.

Bilinçlendirme / Farkındalık Yaratma ve İletişim ve Görünürlük GSB / PUB: Gerekli personeli ve uzmanlığı sağlayan Uygulama Kapasitesi Faaliyetleri faaliyetleri ve uygulama sırasında yardım için bir konsept geliştirilmesi gerçekleştirilmesi: Varsayımlar Eylem için sürekli siyasi destek, istikrarlı İletişim ve Görünürlük Danışmanı: İletişim ve Görünürlük Planının hazırlanması ve ekonomik koşullar ve

Bilinçlendirme / Farkındalık Yaratma ve İletişim ve Görünürlük GSB / PUB: Gerekli personeli ve uzmanlığı sağlayan Uygulama Kapasitesi Faaliyetleri faaliyetleri ve uygulama sırasında yardım için bir konsept geliştirilmesi gerçekleştirilmesi: uygulanması ile ilgili hizmetler sağlayan GSB / PUB'ya uygulama desteği; farkındalık artırma güvenlik durumu. İletişim ve Görünürlük Müteahhitleri: çeşitli iletişim ve görünürlük faaliyetlerinin Kompozisyonun Eylemin

Bilinçlendirme / Farkındalık Yaratma ve İletişim ve Görünürlük GSB / PUB: Gerekli personeli ve uzmanlığı sağlayan Uygulama Kapasitesi Faaliyetleri faaliyetleri ve uygulama sırasında yardım için bir konsept geliştirilmesi gerçekleştirilmesi: Maliyetler 0.4 milyon EUR
Araçlar (ana) GSB tarafindan paydaş (AB, GSB, KfW, Belediyeler) koordinasyonu: paydaşları içinde sürekliliği.

Ek 2: Alt Projelerin Listesi 
NO.: Sahiplik Bilgisi
YAPILACAK TESISLER: ARSA KAYIT NO
Şehir: Alan M2

NO.: 1
YAPILACAK TESISLER: GENÇLİK MERKEZİ
Şehir: ADANA
Bölge: YÜREĞİR
Muhit: KARŞIYAKA
Sahiplik Bilgisi: HAZİNE BAKANLIĞI
KULLANICI KAPASITESİ (KİŞİ): 11855 ARSA - 15
YATIRIM VE TEFRÍŞAT MALİYETI €: 34146,11

NO.: 2
YAPILACAK TESISLER: FUTBOL SAHASI
Şehir: ADANA
Bölge: SARIÇAM
Muhit: İNCİRLİK
Sahiplik Bilgisi: SGM
KULLANICI KAPASITESİ (KİŞİ): 538 ARSA
YATIRIM VE TEFRÍŞAT MALİYETI €: 8.305,00

NO.: 3
YAPILACAK TESISLER: TENİS SAHASI (3)
Şehir: ADANA
Bölge: ÇUKUROVA
Muhit: KİREÇOCAĞI
Sahiplik Bilgisi: BELEDİYE
KULLANICI KAPASITESİ (KİŞİ): 7809 ARSA - 4
YATIRIM VE TEFRÍŞAT MALİYETI €: 12.744,00

NO.: 4
YAPILACAK TESISLER: GENÇLİK MERKEZİ
Şehir: ADIYAMAN
Bölge: GÖLBAŞI
Muhit: YENİMAHALLE
Sahiplik Bilgisi: SGM
KULLANICI KAPASITESİ (KİŞİ): 127 ARSA A - 194
YATIRIM VE TEFRÍŞAT MALİYETI €: 2.452,66

NO.: 5
YAPILACAK TESISLER: SPOR SALONU
Şehir: ADIYAMAN
Bölge: TUT
Muhit: FETHIYE
Sahiplik Bilgisi: SGM
KULLANICI KAPASITESİ (KİŞİ): 167 ARSA - 1
YATIRIM VE TEFRÍŞAT MALİYETI €: 5.322,51

NO.: 6
YAPILACAK TESISLER: SPOR SALONU
Şehir: BATMAN
Bölge: MERKEZ
Muhit: 19 MAYIS
Sahiplik Bilgisi: HAZİNE BAKANLIĞI
KULLANICI KAPASITESİ (KİŞİ): 1028 ARSA - 14
YATIRIM VE TEFRÍŞAT MALİYETI €: 7.567,26

NO.: 7
YAPILACAK TESISLER: SPOR SALONU
Şehir: GAZİANTEP
Bölge: NİZIP
Muhit: MENDERES
Sahiplik Bilgisi: SGM
KULLANICI KAPASITESİ (KİŞİ): 1465 ARSA - 583
YATIRIM VE TEFRÍŞAT MALİYETI €: 6.246,09

NO.: 8
YAPILACAK TESISLER: FUTBOL SAHASI
Şehir: GAZİANTEP
Bölge: NIZIP
Muhit: DUTLU
Sahiplik Bilgisi: SGM
KULLANICI KAPASITESİ (KİŞİ): 169 ARSA - 1
YATIRIM VE TEFRÍŞAT MALİYETI €: 80.367,20

NO.: 9
YAPILACAK TESISLER: FUTBOL SAHASI
Şehir: HATAY
Bölge: YAYLADAĞ
Muhit: KURTULUŞ
Sahiplik Bilgisi: SGM
KULLANICI KAPASITESİ (KİŞİ): 137 ARSA -10 -13
YATIRIM VE TEFRÍŞAT MALİYETI €: 24.164,00

NO.: 10
YAPILACAK TESISLER: GENÇLİK MERKEZİ
Şehir: HATAY
Bölge: YAYLADAĞ
Muhit: KURTULUŞ
Sahiplik Bilgisi: SGM
KULLANICI KAPASITESİ (KİŞİ): 137 ARSA -10 -13
YATIRIM VE TEFRÍŞAT MALİYETI €: 24.164,00

NO.: 11
YAPILACAK TESISLER: SPOR SALONU
Şehir: KAHRAMANMARAŞ
Bölge: TÜRKOĞLU
Muhit: ŞEKEROBA
Sahiplik Bilgisi: HAZİNE BAKANLIĞI
KULLANICI KAPASITESİ (KİŞİ): 739 ARSA- 11
YATIRIM VE TEFRÍŞAT MALİYETI €: 147,649,23

NO.: 12
YAPILACAK TESISLER: FUTBOL SAHASI
Şehir: KAHRAMANMARAŞ
Bölge: DULKADİROĞLU
Muhit: FERHUŞ
Sahiplik Bilgisi: BELEDIYE
KULLANICI KAPASITESİ (KİŞİ): 599 ARSA A - 2
YATIRIM VE TEFRÍŞAT MALİYETI €: 16.985,54

NO.: 13
YAPILACAK TESISLER: FUTBOL SAHASI
Şehir: KİLİS
Bölge: MERKEZ
Muhit: YAVUZLU
Sahiplik Bilgisi: HAZİNE BAKANLIĞI
KULLANICI KAPASITESİ (KİŞİ): 1502 PARCEL
YATIRIM VE TEFRÍŞAT MALİYETI €: 11.550,00

NO.: 14
YAPILACAK TESISLER: FUTBOL SAHASI
Şehir: KİLİS
Bölge: ELBEYLİ
Muhit: ELBEYLİ
Sahiplik Bilgisi: HAZİNE BAKANLIĞI
KULLANICI KAPASITESİ (KİŞİ): 1090 PARCEL
YATIRIM VE TEFRÍŞAT MALİYETI €: 11.107,70

NO.: 15
YAPILACAK TESISLER: GENÇLİK MERKEZİ
Şehir: MALATYA
Bölge: YEŞİLYURT
Muhit: YAKINCA
Sahiplik Bilgisi: BELEDIYE
KULLANICI KAPASITESİ (KİŞİ): 157 ARSA 54
YATIRIM VE TEFRÍŞAT MALİYETI €: 10.173,02

NO.: 16
YAPILACAK TESISLER: FUTBOL SAHASI + SPOR SALONU
Şehir: MALATYA
Bölge: BATTALGAZİ
Muhit: ESKİ MALATYA
Sahiplik Bilgisi: SGM
KULLANICI KAPASITESİ (KİŞİ): 443 ARSA - 980
YATIRIM VE TEFRÍŞAT MALİYETI €: 20642

NO.: 17
YAPILACAK TESISLER: GENÇLİK MERKEZİ
Şehir: MARDİN
Bölge: ARTUKLU
Muhit: DIYARBAKIRKAPI
Sahiplik Bilgisi: SGM
KULLANICI KAPASITESİ (KİŞİ): 724 ARSA -44
YATIRIM VE TEFRÍŞAT MALİYETI €: 15.546,00

NO.: 18
YAPILACAK TESISLER: FUTBOL SAHASI
Şehir: MARDÍN
Bölge: NUSAYBIN
Muhit: ÇATALÖZÜ
Sahiplik Bilgisi: SGM
KULLANICI KAPASITESİ (KİŞİ): 0 ARSA - 327
YATIRIM VE TEFRÍŞAT MALİYETI €: 30.000,00

NO.: 19
YAPILACAK TESISLER: SPOR SALONU
Şehir: MERSİN
Bölge: AKDENİZ (TOROSLAR)
Muhit: YALINAYAK
Sahiplik Bilgisi: BELEDIYE
KULLANICI KAPASITESİ (KİŞİ): 10624 ARSA- 1
YATIRIM VE TEFRÍŞAT MALİYETI €: 37270,76

NO.: 20
YAPILACAK TESISLER: FUTBOL SAHASI
Şehir: OSMANÍYE
Bölge: MERKEZ
Muhit: EYÜPSULTAN
Sahiplik Bilgisi: SGM
KULLANICI KAPASITESİ (KİŞİ): 1746 ARSA- 1
YATIRIM VE TEFRÍŞAT MALİYETI €: 61,340,57

NO.: 21
YAPILACAK TESISLER: FUTBOL SAHASI
Şehir: OSMANÍYE
Bölge: MERKEZ
Muhit: CEVDETIYE
Sahiplik Bilgisi: HAZİNE BAKANLIĞI
KULLANICI KAPASITESİ (KİŞİ): Tescil muafiyeti Enlem: 37,138990 Boylam: 36,194274
YATIRIM VE TEFRÍŞAT MALİYETI €: 140.000,00

NO.: 22
YAPILACAK TESISLER: GENÇLİK MERKEZİ
Şehir: ŞANLIURFA
Bölge: EYYÜBİYE
Muhit: YENÍCE
Sahiplik Bilgisi: HAZİNE BAKANLIĞI
KULLANICI KAPASITESİ (KİŞİ): 5923 ARSA - 1
YATIRIM VE TEFRÍŞAT MALİYETI €: 9.868,59

NO.: 23
YAPILACAK TESISLER: FUTBOL SAHASI
Şehir: ŞANLIURFA
Bölge: KARAKÖPRÜ
Muhit: MEHMETÇİK
Sahiplik Bilgisi: HAZİNE BAKANLIĞI
KULLANICI KAPASITESİ (KİŞİ): 1006 PARCEL
YATIRIM VE TEFRÍŞAT MALİYETI €: 121.973,60

NO.: 24
YAPILACAK TESISLER: SPOR SALONU
Şehir: ŞANLIURFA
Bölge: HALFETİ
Muhit: KARAOTLAK
Sahiplik Bilgisi: HAZİNE BAKANLIĞI
KULLANICI KAPASITESİ (KİŞİ): 12 ARSA - 1
YATIRIM VE TEFRÍŞAT MALİYETI €: 3.279,58

NO.: 25
YAPILACAK TESISLER: GENÇLİK KAMPI + SPOR SALONU
Şehir: SANLIURFA
Bölge: BOZOVA
Muhit: DUTLUCA
Sahiplik Bilgisi: HAZİNE BAKANLIĞI
KULLANICI KAPASITESİ (KİŞİ): 1045 PARCEL
YATIRIM VE TEFRÍŞAT MALİYETI €: 67.110,58

NO.: 26
YAPILACAK TESISLER: GENÇLİK MERKEZİ
Şehir: KİLİS
Bölge: ELBEYLİ
Muhit: ELBEYLI
Sahiplik Bilgisi: HAZİNE BAKANLIĞI
KULLANICI KAPASITESİ (KİŞİ): 1096 PARCEL
YATIRIM VE TEFRÍŞAT MALİYETI €: 4.500,72

NO.: 27
YAPILACAK TESISLER: FUTBOL SAHASI
Şehir: MARDİN
Bölge: MAZIDAĞI
Muhit: POYRAZ
Sahiplik Bilgisi: SGM
KULLANICI KAPASITESİ (KİŞİ): 139 ARSA- 25
YATIRIM VE TEFRÍŞAT MALİYETI €: 7.000,00

NO.: 28
YAPILACAK TESISLER: FUTBOL SAHASI
Şehir: BATMAN
Bölge: MERKEZ
Muhit: KÖRÜK
Sahiplik Bilgisi: SGM
KULLANICI KAPASITESİ (KİŞİ): 476 ARSA - 1
YATIRIM VE TEFRÍŞAT MALİYETI €: 18.628,00

YAPILACAK TESISLER: TOPLAM
KULLANICI KAPASITESİ (KİŞİ): 22.380.000

Ek Alt Projeler Listesi (Uzun Liste)
NO.: SAHİPLİK BİLGİSİ
YAPILACAK TESÍSLER: ARSA KAYIT NO
Şehir: ALAN M2

NO.: i
YAPILACAK TESÍSLER: GENÇLİK MERKEZİ
Şehir: OSMANÍYE
Bölge: MERKEZ
Muhit: EYÜPSULTAN
Sahiplik Bilgisi: SGM
KULLANICI KAPASİTESİ (Kii): 1746 ARSA- 1
YATIRIM VE TEFRİŞAT MALİYETİ €: 61.340,57

NO.: 2
YAPILACAK TESÍSLER: SPOR SALONU
Şehir: ADANA
Bölge: SEYHAN
Muhit: AKKAPI
Sahiplik Bilgisi: BELEDİYE
KULLANICI KAPASİTESİ (Kii): 8477 ARSA - 1
YATIRIM VE TEFRİŞAT MALİYETİ €: 42.166,00

NO.: 3
YAPILACAK TESÍSLER: ÇOK AMAÇLI SPOR TEsisti
Şehir: DİYARBAKIR
Bölge: BAĞLAR
Muhit: ALİPINAR
Sahiplik Bilgisi: SGM
KULLANICI KAPASİTESİ (Kii): 4927 ARSA -3
YATIRIM VE TEFRİŞAT MALİYETİ €: 10035,88

NO.: 4
YAPILACAK TESÍSLER: GENÇLİK MERKEZİ
Şehir: KAHRAMANMARAŞ
Bölge: DULKADİROĞLU
Muhit: DERELI
Sahiplik Bilgisi: SGM
KULLANICI KAPASİTESİ (Kii): 8464 ARSA- 2
YATIRIM VE TEFRİŞAT MALİYETİ €: 5.901,88

NO.: 5
YAPILACAK TESÍSLER: SPOR SALONU
Şehir: ADANA
Bölge: ÇUKUROVA
Muhit: KİREÇOCAĞI
Sahiplik Bilgisi: BELEDİYE
KULLANICI KAPASİTESİ (Kii): 7809 ARSA - 4
YATIRIM VE TEFRİŞAT MALİYETİ €: 12.744,00

NO.: 6
YAPILACAK TESÍSLER: GENÇLİK MERKEZİ
Şehir: ADANA
Bölge: SEYHAN
Muhit: AKKAPI
Sahiplik Bilgisi: BELEDÍYE
KULLANICI KAPASİTESİ (Kii): 8477 ARSA - 1
YATIRIM VE TEFRİŞAT MALİYETİ €: 42.166,00

NO.: 7
YAPILACAK TESÍSLER: SPOR SALONU
Şehir: BATMAN
Bölge: MERKEZ
Muhit: KÖRÜK
Sahiplik Bilgisi: SGM
KULLANICI KAPASİTESİ (Kii): 476 ARSA - 1
YATIRIM VE TEFRİŞAT MALİYETİ €: 18.628,00

NO.: 8
YAPILACAK TESÍSLER: GENÇLİK MERKEZİ
Şehir: DİYARBAKIR
Bölge: ÇERMİK
Muhit: TEPE MAHALLESİ
Sahiplik Bilgisi: SGM
KULLANICI KAPASİTESİ (Kii): 349 ARSA-1 PARCEL
YATIRIM VE TEFRİŞAT MALİYETİ €: 17214,04

NO.: 9
YAPILACAK TESÍSLER: SPOR SALONU
Şehir: GAZIANTEP
Bölge: ISLAHÍYE
Muhit: FEVZİ ÇAKMAK
Sahiplik Bilgisi: BELEDİYE
KULLANICI KAPASİTESİ (Kii): TESCİL MUAFİYETI
YATIRIM VE TEFRİŞAT MALİYETİ €: 5.000,00

NO.: 10
YAPILACAK TESÍSLER: SPOR SALONU
Şehir: HATAY
Bölge: KUMLU
Muhit: CUMHURİYET
Sahiplik Bilgisi: SGM
KULLANICI KAPASİTESİ (Kii): 131 ARSA -3
YATIRIM VE TEFRİŞAT MALİYETİ €: 33.447,33

NO.: 11
YAPILACAK TESÍSLER: ÇOK AMAÇLI SPOR TESİSİ
Şehir: KAHRAMAN MARAŞ
Bölge: DULKADİROĞLU
Muhit: FERHUŞ
Sahiplik Bilgisi: KONAKLAMA GELİSİM İDARESİ
KULLANICI KAPASİTESİ (Kii): 626 ARSA -1
YATIRIM VE TEFRİŞAT MALİYETİ €: 7.338,26

NO.: 12
YAPILACAK TESÍSLER: SPOR SALONU
Şehir: MALATYA
Bölge: YEŞİLYURT
Muhit: KAYNARCA
Sahiplik Bilgisi: HAZİNE BAKANLIĞI
KULLANICI KAPASİTESİ (Kii): 6061 ARSA - 1
YATIRIM VE TEFRİŞAT MALİYETİ €: 57.633,00

NO.: 13
YAPILACAK TESÍSLER: SPOR SALONU
Şehir: OSMANIYE
Bölge: MERKEZ
Muhit: EYÜPSULTAN
Sahiplik Bilgisi: SGM
KULLANICI KAPASİTESİ (Kii): 1746 ARSA- 1
YATIRIM VE TEFRİŞAT MALİYETİ €: 61.340,57

NO.: 14
YAPILACAK TESÍSLER: SPOR SALONU
Şehir: MARDİN
Bölge: NUSAYBİN
Muhit: ÇATALÖZÜ
Sahiplik Bilgisi: SGM
KULLANICI KAPASİTESİ (Kii): EN 46 D20A ARSA - 156
YATIRIM VE TEFRİŞAT MALİYETİ €: 30.000,00

NO.: 15
YAPILACAK TESÍSLER: SPOR SALONU
Şehir: MARDÍN
Bölge: MAZIDAĞI
Muhit: GÜNDOĞAN
Sahiplik Bilgisi: SGM
KULLANICI KAPASİTESİ (Kii): 139 ARSA - 25
YATIRIM VE TEFRİŞAT MALİYETİ €: 7,000,00

YAPILACAK TESÍSLER: TOPLAM
KULLANICI KAPASİTESİ (Kii): 12.600.000

Ek 3: Belirleyici Zaman Çizelgesi 
Faaliyet: Hazırlık faaliyetleri
Uygulayıcı Kurum: KfW/GSB

Faaliyet: Finansman ve Müstakil Sözleşmeninimzalanması
Uygulayıcı Kurum: GSB

Faaliyet: PUB Kurulması
Uygulayıcı Kurum: GSB

Faaliyet: GSB/PUB Desteği için Teknik Destek Sözleşmesi
Uygulayıcı Kurum: GSB

Faaliyet: Ínşa edilecek alt- projelerin teyidi
Uygulayıcı Kurum: GSB (Uygulama Danışmanı (UD) destekli)

Faaliyet: Uygulama Danışmanının görevlendirilmesi
Uygulayıcı Kurum: GSB( (TA destekli)

Faaliyet: İletişim ve Görünürlük Planını geliştirilmesi
Uygulayıcı Kurum: GSB

Faaliyet: İletişim ve Görünürlük Danışmanının görevlendirilmesi
Uygulayıcı Kurum: GSB

Faaliyet: Uygulama

Faaliyet: İletişim ve Görünürlük Planının uygulanması
Uygulayıcı Kurum: GSB (UD destekli)

Saha şartları için standart dizaynlar ve ayarlamaların incelenmesi: İhale evraklarının hazırlanması
GSB (UD destekli): GSB (UD destekli)

Saha şartları için standart dizaynlar ve ayarlamaların incelenmesi: İhaleye Çıkma ve Sözleşme
GSB (UD destekli): GSB (UD destekli)

Saha şartları için standart dizaynlar ve ayarlamaların incelenmesi: İnşaat işleri (Deneme paketi 1) +DNP
GSB (UD destekli): GSB (UD destekli)

Saha şartları için standart dizaynlar ve ayarlamaların incelenmesi: İnşaat işleri
GSB (UD destekli): GSB (UD destekli)

Saha şartları için standart dizaynlar ve ayarlamaların incelenmesi: (Deneme paketi 2) +DNP
GSB (UD destekli): GSB (UD destekli)

Saha şartları için standart dizaynlar ve ayarlamaların incelenmesi: Înşaat işleri (Deneme paketi 3) +DNP
GSB (UD destekli): GSB (UD destekli)

Saha şartları için standart dizaynlar ve ayarlamaların incelenmesi: İnşaat Denetimi
GSB (UD destekli): GSB (UD destekli)

Saha şartları için standart dizaynlar ve ayarlamaların incelenmesi: Üstlenme ve Kullanım İzni (yerel Komisyon tarafindan)
GSB (UD destekli): GSB (UD destekli)

Saha şartları için standart dizaynlar ve ayarlamaların incelenmesi: Araçların Tedarik edilmesi
GSB (UD destekli): GSB (UD destekli)

Saha şartları için standart dizaynlar ve ayarlamaların incelenmesi: Raporlar

GSB (UD destekli): GSB (UD destekli)
Nihai Rapor: denetimi Proje Hesaplarının Mali

GSB (UD destekli): GSB (UD destekli)
Nihai Rapor: Yıllık Raporlar

GSB (UD destekli): GSB (UD destekli)
Nihai Rapor: Notları Bilgi Dönem Çeyrek

GSB (UD destekli): GSB (UD destekli)
Nihai Rapor: Başlangıç / Giriş Raporu

Ek 4: Proje Bütçesi: laliyet
Tüm Yıllar: Birim
1. Yil Tahmini: Birim Sayısi

Ek 4: Proje Bütçesi: 1. Ínşaat ve Ekipman

Ek 4: Proje Bütçesi: 1.1 Spor Tesisleri Înşaatı ve Tefrişatı
Tüm Yıllar: tesis başına
1. Yil Tahmini: 18

Ek 4: Proje Bütçesi: 1.2 Gençlik Merkezlerinin inşası ve tefrişi
Tüm Yıllar: Merkez Başına
1. Yil Tahmini: 7

Ek 4: Proje Bütçesi: 1.3 Gençlik Kampının inşası ve tefrişi
Tüm Yıllar: Komplex başına
1. Yil Tahmini: 1

Ek 4: Proje Bütçesi: 1.4 Servis hizmetleri için araç temini
Tüm Yıllar: Araç başına
1. Yil Tahmini: 0

Ek 4: Proje Bütçesi: 1.5 Uygulama Danışmanları
Tüm Yıllar: toplam mal ve hizmet
1. Yil Tahmini: yok

Ek 4: Proje Bütçesi: Ara Toplam Insaat ve Ekipman

Ek 4: Proje Bütçesi: 2. Teknik destek

Ek 4: Proje Bütçesi: 2.1 PUB Desteği için Bireysel Proje Danışmanları
Tüm Yıllar: toplam mal ve hizmet
1. Yil Tahmini: yok

Ek 4: Proje Bütçesi: 2.2 PUB'un Güçlendirilmesi - Operasyonel Harcamalar
Tüm Yıllar: toplam mal ve hizmet
1. Yil Tahmini: yok

Ek 4: Proje Bütçesi: 2.3 İhale Temsilcileri *
Tüm Yıllar: toplam mal ve hizmet
1. Yil Tahmini: yok

Ek 4: Proje Bütçesi: 2.4 Inceleme ve İzleme Ekibi *
Tüm Yıllar: toplam mal ve hizmet
1. Yil Tahmini: yok

Ek 4: Proje Bütçesi: Ara Toplam Teknik Destek

Ek 4: Proje Bütçesi: 3. İletisim ve Görünürlük faalivetleri

Ek 4: Proje Bütçesi: 3.1 Görünürlük ve İletişim faaliyetleri, sarf malzemeleri ve hizmetleri
Tüm Yıllar: Toplam mal ve hizmet
1. Yil Tahmini: yok

Ara Toplam İletisim ve Görünürlük Faaliyetleri REPAE: 4. Projenin doğrudan toplam uygun maliyetleri (1-3
351.769: 23.980.769
60.0: 4.610.9

Ara Toplam İletisim ve Görünürlük Faaliyetleri REPAE: 5. Dolaylı maliyetler / Ücret maliyetleri (doğrudan uygun maliyetin% 4'ü) *
351.769: 959.231
351.769: KfW ile kalır
60.0: 184.4

Ara Toplam İletisim ve Görünürlük Faaliyetleri REPAE: 6. Negatif ücret için beklenmedik durum *
351.769: 60.000
351.769: KfW ile kalır
60.0: 60.0

Ara Toplam İletisim ve Görünürlük Faaliyetleri REPAE: 7. Projenin toplam uygun maliyetleri WO
351.769: 23.795.769
200.000: 15.218.000
60.0: 4.855.3

Ara Toplam İletisim ve Görünürlük Faaliyetleri REPAE: * sadece bilgi amaçlıdır.

Ek 5: Tedarik Planı (Şablon)
Proje: Korunmasız gençlerin daha iyi ve kapsayıcı spor ve gençlik altyapısı ve faaliyetleri ile güçlendirilmesi Finansman: Türkiye’deki Mülteciler için AB İmkanları

Değer: 24.000.000 €


Ek 6a: Ulusal Rekabetçi İhaleye Tabi olan İhale için Zorunlu Hükümler 
GSB/ PUB Proje kapsamında Ulusal Rekabetçi İhale prosedürlerinin yürütülmesinde 
aşağıdaki hükümleri uygular:
A. Uygunluk 
İhale, yerli başvuru sahipleriyle sınırlandırılmayacak ve yerli ihale başvuru sahipleri için herhangi bir avantaj sağlamayacaktır. Teklif vermek isteyen yabancı ihaleye başvuranlar için herhangi bir kisıtlama uygulanmayacaktır. Bu,Türk Kamu İhale Kanunu madde 53. B 8'de öngörüldüğü gibi, yabancı ülkelerden Başvuru sahiplerinin katılımını önlemek için herhangi bir önlem alınmamasını içerir.

Íhale, önceden tescilli firmalarla sınırlandırılmayacaktır ve yabancı başvuru sahiplerinden,ihalelerin sunulması için ön koşul olarak yerel makamlara kayıtlı olmaları veya bir Türk kimliği ibraz etmeleri istenmeyecektir.

Birleşmiş Milletler, AB veya Alman Hükümeti yaptırıma tabi olanlar listesinde yer alan başvuru sahipleri uygun değildir. Bu nedenle, Taahhüt Beyani, ihalelere teslim edilmesi gereken ve imzalanacak sözleşmenin bir bölümünü oluşturacak standart formların bir parçası olmalıdır.Hukuki bağlayıcılığı olan imzalı bir Taahhüt Beyanının sunulmaması veya Taahhüt Beyanına uymamak, teklif sahibinin daha sonraki satın alma sürecinden derhal hariç tutulmasına yol açar.Ortak teşebbüslerde, Taahhüt Beyanını imzalayacak olan kişinin ilgili taraflardan vekalet sahibi olmasi gerekir 

B. Duyuru, Yayın 
İhaleye davetler, Türkiye Cumhuriyeti Resmi Gazetesi'nde veya en az bir yaygın tirajlı ulusal günlük gazetede veya tekliflerin hazırlanması ve sunulması için en az otuz (30) güne izin veren elektronik bir ücretsiz erişim portalında ilan edilecektir. Ayrica, teklif sahiplerine davet Almanya Ticaret ve Yatırım'ın (www.GTAI.de) web tarafinda yayınlanır. İhale daveti GTAI aracılığıyla yayınlandığından önce Türkiye'de veyabaşka bir yerde yayınlanamaz.
C. Teklif Sahibinin Niteliklerinin Değerlendirilmesi 
Ön yeterliliğin kullanılmadığı mal ve işlerin alımında, ihalenin verilmesi için önerilen teklif sahibinin nitelikleri, açıkça belirtilecek olan asgari deneyim, teknik ve finansal gereklilikler uygulanarak yeterlilik sonrası değerlendirilir. İhale dokümanları,bir liyakat puanı sistemi kullanılarak değil, “başarılı / başarısız” yöntemi ile belirlenecektir.

D. Devlete ait teşebbüslerin katılımı
Devlete ait teşebbüsler, ancak yasal ve mali açıdan özerk olduklarıni, ticaret hukuku altındafaaliyet gösterdiklerini ve Hükümetin bağımlı bir kurumu olmadıklarını belirlerse,ihaleyekatılmaya hak kazanacaktır. Ayrıca, diğer teklif sahipleriyle aynı teklif ve performans güvenliği gerekliliklerine tabi olacaktır.


E. Ortak Teşebbüslerim Katılımı
Bu tür ortak teşebbüslerin sözleşme kapsamında müştereken ve müteselsilen sorumluolmas şartıyla ortak teşebbüslere katılmalarına izin verilir.

Uygulanabilir Tedarik prosedürleriİdare tarafindan mal, hizmet ve yapım işlerinde aşağıdaki prosedürler uygulanır:
a) açık prosedür (yeterlilik sonrası)
b) kısıtlı prosedür (ön yeterlilik sonrasında).
F. İhale Dokümanları
GSB' nin ihale ve sözleşme belgeleri formları KfW (İngilizce dilinde) tarafindan incelenecek ve daha sonra çeşitli ihaleler için (Türkçe) kullanılacaktır. URİ kapsamındaki iş, mal, malzeme ve hizmetlerin ihalesine ilişkin belgeler Türkçe dilinde hazırlanacaktır.

G. Teklif Değerlendirmesi 
i.Tekliflerin değerlendirilmesi ve ihalenin verilmesi, ihale belgelerinde belirtilen kriterlere sıkısıkıya bağlı olarak yapılır. Konu dışı kriterler uygulanmayacaktır.

ii. Ulusal Rekabetçi İhale altında hiçbir tercih uygulanmayacaktır.
iii. Tekliflerin değerlendirilmesi ve ihalenin verilmesinin nedenleri yeterince belgelenmelidir.
H. Fiyat Ayarlaması
İnşaat işleri sözleşmelerinde uygun bir fiyat düzenleme hükmü bulunur.
I. İhalenin iptali 
İhalenin iptali ve yeniden ödeme KfW'nin itiraz yoktur onayına tabi olacaktır.
J. Sözleşmeler 
Tüm sözleşmeler, satın alanın ve tedarikçinin yetkili imzacıları tarafindan yazılı olarak imzalanacak, ve mühürlenecek ve ihale belgelerinde yer alanlarla aynı sözleşme hüküm ve koşullarını içerecektir. Taahhüt Beyani, sözleşmenin bir parçasını oluşturur.
K. Menkul Kıymetler 
Teklif menkul kıymetleri, sözleşmenin tahmini maliyetinin% 3'ünü (yüzde üç) geçmemelidir;
Performans menkul değerleri % 10'dan (yüzde on) fazla oląmaz. Uygun bir avans ödeme güvenliği olmaksızın tedarikçilere avans ödemesi yapılmaz. Tüm bu menkul kıymetlerin ifadeleri teklif belgelerine dahil edilir ve KfW tarafindan kabul edilebilir.

L. KfW’nin itirazı yoktur onayı
İtirazı yoktur onayını vermek üzere belgelerin doğru bir şekilde gözden geçirilmesi için KfW'ye en az iki hafta süre verilmelidir.


Ek 6b: Uluslararası Rekabetçi İhaleye (UARi) tabi olan Danışmanlık Hizmetlerinin Tedariki için Zorunlu Hükümler 

A. Uygunluk 
İhale, yerli başvuru sahipleriyle sınırlandırılmayacak ve yerli başvuru sahipleri için herhangi bir avantaj sağlamayacaktır. Teklif vermek isteyen yabancı ihalye başvuranlar için herhangi bir kısıtlama uygulanmayacaktır. Bu,Türk Kamu İhale Kanunu 53.madde B) 8)'de öngörüldüğü gibi yabancı ülkelerden başvuru sahiplerinin katılımını önlemek için herhangi bir önlem alınmamasınıiçerir.

İhale, önceden tescilli firmalarla sınırlandırılmayacaktir ve yabancı başvuru sahiplerinden,ihalelerin sunulması için ön koşul olarak yerel makamlara kayıtlı olmaları veya bir Türk kimliği ibraz etmeleri istenmeyecektir.

Birleşmiş Milletler, AB veya Alman Hükümeti yaptırıma tabi olanlar listesinde yer alan başvuru sahipleri uygun değildir. Bu nedenle, Taahhüt Beyanı, ihalelere teslim edilmesi gereken ve imzalanacak sözleşmenin bir parçasını oluşturacak standart formların bir parçası olmalıdır.Hukuki bağlayıcılığı olan imzalı bir Taahhüt Beyanının sunulmaması veya Taahhüt Beyanına uymamak, teklif sahibinin daha sonraki satın alma sürecinden derhal hariç tutulmasına yol açar Ortak teşebbüslerde, Taahhüt Beyanını imzalayacak olan kişinin ilgili taraflardan vekalet sahibi olması gerekir.

B . Duyuru, Yayın 
İhaleye davetler, Türkiye Cumhuriyeti Resmi Gazetesi'nde veya en az bir yaygın tirajlı ulusal günlük gazetede veya tekliflerin hazırlanması ve sunulması için en az otuz (40) güne izin veren elektronik bir ücretsiz erişim portalında ilan edilecektir. Ayrıca, teklif sahiplerine davet Almanya Ticaret ve Yatırım'ın (www.GTAI.de) web sayfasında yayınlanır. İhale daveti Türkiye'de veya GTAI aracılığıyla yayımlandığından daha erken bir yerde yayınlanamaz 
Ön yeterlilik bildirimleri, son başvuru tarihinden en az otuz (30) gün önce yayınlanır. Ön yeterlilik bildirimleri, GTAI aracılığıyla yayınlanmadan önce Türkiye'de veya başka bir yerde yayınlanamaz 

C Devlete ait teşebbüslerim katılımı
Devlete ait teşebbüsler, ancak yasal ve mali açıdan özerk olduklarıni, ticaret hukuku altındafaaliyet gösterdiklerini ve Hükümetin bağlı bir kurumu olmadıklarını belirlerse,ihaleyekatıImaya hak kazanacaktır. Ayrıca, diğer teklif sahipleriyle aynı teklif ve performans güvenliği gerekliliklerine tabi olacaktır.

D. Ortak Teșebbüslerin Katılimi 
Söz konusu ortak teşebbüs ortaklarının sözleşme kapsamında müştereken ve müteselsilen sorumlu olması şartıyla, ortak teşebbüslere katılımına izin verilecektir.

E. Geçerli Satın Alma Prosedürleri 
Danışmanlık hizmetlerinin satın alınmasında kısıtlı prosedür (ön yeterlilik sonrasında)uygulanacaktır.

F. İhale Dokümanları
UARİ kapsamındaki işlerin, malların ve hizmetlerin ihalesi ile ilgili belgeler İngilizce ve Türkçe olarak hazırlanacaktır. İKB kapsamındaki işlerin, mal tedariki ve hizmetlerinin ihale ve sözleşme ile ilgili teklifleri ve belgeleri Türk dilinde hazırlanır. KfW'nin teklif değerlendirmesini önceden incelemesine izin vermek için, değerlendirme raporunun Îngilizce bir versiyonu sunulacaktır.
G. Teklif Değerlendirmesi 
i.Tekliflerin değerlendirilmesi ve ihalenin verilmesi, ihale belgelerinde belirtilen kriterlere sıkı sıkıya bağlı olarak yapılır. Konu dışı kriterler uygulanmayacaktır.
ii.Uluslararası Rekabetçi İhale altında hiçbir tercih uygulanmayacaktır 
iII.Tekliflerin değerlendirilmesi ve ihalenin verilmesinin nedenleri yeterince belgelenmelidir.

H. İhalenin iptali 
4734 sayılı Kamu İhale Kanununda belirtilmeyen herhangi bir nedenle ihalenin iptali KfW'nin itirazı yoktur onayına tabi olacaktır.

I. Sözleşmeler 
Tüm sözleşmeler, satın alanın ve tedarikçinin yetkili imzacıları tarafından yazılı, imzalanacak ve mühürlenecek ve ihale belgelerinde yer alanlarla aynı sözleşme hüküm ve koşullarını içerecektir.Taahhüt Beyanı, sözleşmenin bir parçasını oluşturur.

J. Menkul Kiymetler 
Teklif menkul kıymetleri, sözleşmenin tahmini maliyetinin% 3'ünü (yüzde üç) geçmemelidir.Önceden ödeme garantisi olmaksızın danışmanlara avans ödemesi yapılmaz. Tüm menkul kiymetlerin ifadeleri teklif belgelerine dahil edilir ve KfW tarafindan kabul edilebilir.
K. KfW’nın itiraz yoktur onayı
İtirazı yoktur onayını vermek üzere belgeleri tam olarak incelemek için KfW'ye en az iki hafta süre verilmelidir.


Ek 6c: Ulusal Alışverişte Tedarikler için Zorunlu Hükümler 
GSB, Proje kapsamında Ulusal Alışverişin yürütülmesinde aşağıdaki hükümleri uygular:
A. Uygunluk 
İhale, yerli başvuru sahipleriyle sınırlandırılmayacak ve yerli başvuru sahipleri için herhangi bir avantaj sağlamayacaktır. Teklif vermek isteyen yabancı ihalye başvuranlar için herhangi bir kısıtlama uygulanmayacaktır. Bu, Türk Kamu İhale Kanunu 53.madde B) 8)'de öngörüldüğügibi yabancı ülkelerden başvuru sahiplerinin katılımını önlemek için herhangi bir önlem alınmamasını içerir.

Íhale, önceden tescilli firmalarla sınırlandırılmayacaktır ve yabancı başvuru sahiplerinden,ihalelerin sunulması için ön koşul olarak yerel makamlara kayıtlı olmaları veya bir Türk kimliği ibraz etmeleri istenmeyecektir.

Birleşmiş Milletler, AB veya Alman Hükümeti yaptırıma tabi olanlar listesinde yer alan başvuru sahipleri uygun değildir. Bu nedenle, Taahhüt Beyani, ihalelere teslim edilmesi gereken ve imzalanacak sözleşmenin bir parçasını oluşturacak standart formların bir parçası olmalıdır.Hukuki bağlayıcılığı olan imzalı bir Taahhüt Beyanının sunulmaması veya Taahhüt Beyanına uymamak, teklif sahibinin daha sonraki satın alma sürecinden derhal hariç tutulmasına yol açar.Ortak teşebbüslerde, Taahhüt Beyanını imzalayacak olan kişinin ilgili taraflardan vekalet sahibi olması gerekir.

B. Devlete ait teşebbüslerin katılımi 
Devlete ait teşebbüsler, ancak yasal ve mali açıdan özerk olduklarını, ticaret hukuku altındafaaliyet gösterdiklerini ve Hükümetin bağlı bir kurumu olmadıklarını belirlerse,ihaleyekatılmaya hak kazanacaklardır. Ayrıca, diğer teklif sahipleriyle aynı teklif ve performans güvenliği gerekliliklerine tabi olacaktır.

C.Ortak Teşebbüslerin Katılımı
Söz konusu ortak teşebbüslerin sözleşme kapsamında müştereken ve müteselsilen sorumlu olmasışartıyla ortak katılımına izin verilecektir.

D. İhale Dokümanları
İngilizce olarak sunulan GSB'nin ihale ve sözleşme dokümanları formları KfW tarafindan gözden geçirilir ve daha sonra çeşitli teklifler için kullanılacaktır. İhale ve sözleşme ihale belgeleri Türkçe dilinde hazırlanacaktır. Türkçe versiyonun buna göre hazırlanması sağlanacaktır.İsteklilere tekliflerini hazırlamak ve sunmak için en az yirmi (20) takvim günü verilecektir.
E. Teklif Değerlendirmesi 
iv. Tekliflerin değerlendirilmesi ve ihalenin verilmesi, ihale belgelerinde belirtilen kriterlere sıkr sıkıya bağlı olarak yapılır. Konu dışı kriterler uygulanmayacaktır.

y.Hiçbir tercih uygulanmayacaktır.
vi.Tekliflerin değerlendirilmesi ve ihalenin verilmesinin nedenleri yeterince belgelenmelidir.


F. İhalenin iptali 
İhalenin iptali ve yeniden ödeme KfW'nin itiraz yoktur onayına tabi olacaktır 
G. Sözleşmeler 
Tüm sözleşmeler, satın alanın ve tedarikçinin yetkili imzacıları tarafından yazılı, imzalanacak ve mühürlenecek ve ihale belgelerinde yer alanlarla aynı sözleşme hüküm ve koşullarını içerecektir.Taahhüt Beyani, sözleşmenin bir parçasını oluşturur.

H. KfW'nin itirazi yoktur onayı
İtirazı yoktur onayını vermek üzere belgeleri tam olarak incelemek için KfW'ye en az iki hafta süre verilmelidir.


Ek 7: Taslak İletişim ve Görünürlük Planı
İletişim stratejisi, kilit mesajlar ve faaliyetler Projenin uygulama aşamasında daha ayrıntılı olarak ele alınacaktır. GSB ve KfW, detaylı bir Görünürlük ve İletişim Planı (G&İ Planı) oluşturmak için yakın işbirliği içinde çalışacaktır. G&i Planı, Katkı Sözleşmesi'nin imzalanmasından sonra en geç 6 ay içinde AB Delegasyonuna sunulacaktır. Bireysel G&i faaliyetleri için konseptler koordine edilecek ve önceden onaylanmak üzere AB Delegasyonuna sunulacaktir. KfW, GSB ve AB Delegasyonu ile koordinasyon içinde iletişim ve görünürlük planının uygulanmasından sorumlu olacaktır. Öngörülen tüm sözleşmeler tedarik planının bir parçası olacak ve bu nedenle KfW tarafindan itiraz yoktur onayına tabi olacaktır.

G&İ Yönergeleri 
Tüm faaliyetler “AB İletişim ve görünürlük el kitabı" ve "Türkiye'deki AB Mülteciler için Desteklenen Fonlar Projeleri için İletişim ve Görünürlük El Kitabı" doğrultusunda yürütülecektir.Türkiye'deki AB Delegasyonu ile koordinasyon halinde iletişim ve görünürlük faaliyetleri uygulanacaktır.AB Delegasyonu, gerçekleşecek büyük etkinliklere dair en az 10 gün önce bilgilendirilecektir. Tüm görünürlük materyallerinin, yayınların, promosyon ürünlerinin ve videoların tasarımlari, üretimden önce inceleme ve onay için AB Delegasyonuna sunulacaktır.
KfW, saha ziyaretleri ve röportajlar gibi gerekli faaliyetlerde AB Delegasyonu Türkiye ile koordine olacaktır. Tüm medya çıktıları paylaşılmalı ve Avrupa Birliği'nin telif hakkı ve sınırlamaları olmaksızın kullanılmasına izin verilmelidir. Medya ile ilgili etkinlikler AB Delegasyonu ile ortaklaşa gerçekleştirilecek.

Tüm G&İ faaliyetleri boyunca, ilgili AB logolarının kullanımı sağlanacaktır. EU-Turkey ortak logosuna İngilizce, Türkçe ve Arapça (ve gerektiğinde başka bir dilde) aşağıdaki metin eşlik etmelidir: “Bu proje Avrupa Birliği tarafindan finanse edilmektedir."
İletişim ve görünürlük faaliyetleri, burada bulunabilecek insani olmayan FRIT projeleri için hazırlanan Görünürlük Kılavuzu'na uygun olacaktır:
http://www.avrupa.info.tr/en/learn-about-eu-visibility-guidelines-16
AB Dış Faaliyetleri için İletişim ve Görünürlük El Kitabı Türkiye'deki AB Mülteci yardımıkapsamında finanse edilen projeler 

VisibilityGuidelines_May2017_FRIT_EN_20170605_Final.docx 
AB fonları kapsamında tedarik edilen ortaklar tarafindan kullanılacak faydalanıcı kullanımına yönelik malzemeler, eşyalar veya büro malzemeleri vb. üzerinde İngilizce, Türkçe ve Arapça (ve gerektiğinde başka bir dilde) aşağıdaki metinle birlikte AB bayrağı görülmelidir:
"Avrupa Birliği tarafindan finanse edilmiştir."

İlgili materyallerde aşağıdaki feragatname kullanılacaktır: “Bu broşür / broşür / video... Avrupa Birliği'nin mali desteği ile hazırlanmıştır. İçeriği sadece GSB'nin sorumluluğundadır ve Avrupa Birliği'nin görüşlerini yansıtmayabilir."
Hedef Gruplar 
İletişim faaliyetleri, üç alıcı alıcı grubuna hitap edecek şekilde tasarlanacaktır:
• 1.grup: Suriyeli ve Türk çocuklar / gençler ve aileleri 
• 2.grup: Ev sahibi topluluklar, yerel idareler ve kamu yetkilileri, spor federasyonları
• 3.grup: Ulusal ve uluslararası paydaşlar, Türk kamuoyu, AB kamuoyu 
Faaliyetler alıcılar grubuna ve gönderilecek kilit mesaja göre düzenlenecektir.
Genel Amaçlar 
G&İ faaliyetlerinin genel hedefleri:
Hedef gruplara projenin mevcut ve gelecekteki faaliyetleri hakkında doğru ve ilk elden bilgi sağlamak;
Proje faaliyetlerine hem SUTP hem de yerel iletişimin katilımını teşvik etmek (bilgilendirme toplantıları, çığır açan törenler, özellikle SUTP gençliğini hedefleyen diğer önlemler);
Hedef gruplar arasında sağlık ve zihinsel refah için sporun değeri hakkında kamuoyunun olumlu görüşlerinin geliştirilmesi;
Ortak faaliyetler ve etkinlikler (spor etkinlikleri, gençlik merkezlerindeki topluluk etkinlikleri) aracılığıyla Türk ve SUTP gençleri arasında daha iyi sosyal etkileşim firsatları yaratmak ve böylece özellikle Suriyeli mülteciler ve ev sahibi topluluklar arasında entegrasyonu ve sosyal uyumu teşvik etmek;
Finansman Ortaklarının ve paydaşların (AB, KfW ve GSB) katkılarını görünür kılmak;
İletişim Faaliyetleri 
Aşağıda listelenen tüm faaliyetler geçici planlamayı temsil eder ve kapsamlı G&i Planının hazırlanması sırasında daha ayrıntılı olarak incelenecek ve doğrulanacaktır.
Faaliyet şekli: Halkla ilişkiler /Medya

Faaliyet şekli: Basın Bülteni
Faaliyet: Projenin içeriği ve ilerleyişi hakkında bilgi
Hedef Grup: 3.grup
Takip: #haberlerintakibi

Faaliyet şekli: Proje Bülteni
Faaliyet: Projenin içeriği ve ilerleyişi hakkında bilgi
Hedef Grup: 2 ve 3. Grup
Takip: #alıcılarıntakibi

(örn. Elektronik bülten): Yeterli basın yayınını kolaylaştıran materyaller (broşür, istatistikler, fotoğraf malzemeleri vb.)

(örn. Elektronik bülten): Web siteleri ve sosyal medya kanallarında proje bilgileri (twitter, facebook vb.)

(örn. Elektronik bülten): Spor malzemeleri (futbol toplari, basketbol topları, voleybollar, diğerleri), açık ve kapalı oyunlar, USB, kalemler vb.

(örn. Elektronik bülten): Etkinliklerde dağıtılacak bilgi materyalleri (posterler, broşürler)

(örn. Elektronik bülten): Etkinlikler sirasinda, tesislere vb. Monte edilecek görünürlük malzemeleri.

(örn. Elektronik bülten): Sosyal medyada yayınlanacak, etkinliklerde vb. Gösterilecek proje hedefleri, ilerleme vb. İle ilgili fotoğraf ve

videolar.: Spor etkinlikleri topluluk veya etkinlikleri gibi gençlik merkezli etkinlikler

videolar.: Sosyal medya kampanyaları ör. sporun sağlık için değeri, sosyal uyum ve gönüllülüğün teşvik edilmesi

videolar.: Türk paydaşları, AB üye ülkelerini, bağışçı topluluğunu vs. Eylem hakkında bilgilendiren resmi açılış/ kapanış etkinliği

videolar.: Hedef grubu, yararlanıcıları ve diğer paydaşları Eylem ve ilgili ildeki somut önlemler hakkında bilgilendiren yerel etkinlik

videolar.: Tedbirler hakkında bilgi veren yerel düzeydeki toplantılar, Çevresel ve sosyal güvenceler, soru


G + İ faaliyetleri için mevcut toplam bütçe yaklaşık 350.000 EURO'dur. Proje uygulamasının ilk aylarında hazırlanan ve üzerinde anlaşılan $\mathrm{V}+\mathrm{P}$ planına daha ayrıntılı bir bütçe dâhil edilecektir.
Ek 8: Ödeme Prosedürü
Sorumlu Görevli :Yannic-Manuel Granzer 
telefon: +49 69 7431-8033
e-posta: [EMAIL] 
Türkiye Cumhuriyeti ile Alman Mali İşbirliği 
23,795,769 EURO'luk KfW Hibe ve Proje Uygulama Sözleşmesi 
Proje: Korunmasız gençlerin daha iyi ve kapsayıcı spor ve gençlik altyapısı ve faaliyetleri ile güçlendirilmesi 

KfW-Referans No: 42450/302000925
GİRİŞ
Bu ek, yukarıda belirtilen proje / program için ödeme prosedürünü öngörmektedir. Bu Ek'i içeren Müstakil Sözleşme, borçlu, alıcı veya proje / program yürütme kurumu (“Yetkili Taraf'") ve ödemelerle ilgili diğer tüm tarafların kullanımına sunulacaktır.

Finanse edilen projelerin / programın ilerlemesine göre Yetkili Tarafin talebi üzerine KfW,ödemeleri ve geri ödenemeyen mali katkıları (“Fonlar") gerçekleştirir. KfW, belirli mal ve hizmetler için ayırdığı Fonların Hibe ve Proje Uygulama Anlaşmasına ilişkin "Müstakil Sözleşme" temelinde sözleşmeye dayalı kullanımını denetlemektedir. Bu şekilde ayrılan Mal ve Hizmetlerin Listesi ve karşılık gelen Fonlar, Yetkili Tarafın tüm sözleşme ön koşulları yerine getirildikten sonra KfW'den ödeme talep edebileceği çerçeveyi oluşturur.
1 GENEL HÜKÜMLER 
2.1 Tüm para çekme başvuruları
- KfWReferans Numarasını gösterir,
- ardışık olarak numaralandırılır ve 
-KfW'nin muhatabı olarak yetkilendirilmiş ve KfW tarafindan örnek imzaları alınmış Yetkili Tarafın temsilcileri tarafından imzalanmalıdır (örnek Ek A'ya bakınız).
2.2 Genel olarak, KfW sadece orijinal para çekme başvurularını kabul eder. İstisnai durumlarda bir para çekme başvurusu faksla iletildiyse, orijinalin hemen ardından posta ile gönderilecektir ve faks onayı olarak belirtilecektir. KfW, özellikle iletim hataları, kötüye kullanım, yanlış anlama veya hatalar nedeniyle yanlış iletimlerden kaynaklanan zararlar için Yetkili Tarafça sorumluluktan muaf tutulur,

2.3 .Taahhüt edilenin dışında bir para biriminde yapılan ödemeler için KfW borçlu veya alıcıyı(arızi giderler dahil) yabancı para alımında KfW tarafından harcanan miktarda borçlandıracaktır.
2.4 KfW, fonların ödenmesinde veya havale edilmesinde bankacılik kurumlarının devredilmesinden kaynaklanan gecikmelerden sorumlu olmayacaktir. Herhangi bir gecikmeye KfW neden oluyorsa, yükümlülüğü tahakkuk eden faiz ödemesiyle sınırlı olacaktır.
2.5 Ödeme bildirimi, Hibe ve Proje Uygulama Anlaşmasının muhataplarına ve Yetkili Tarafça KfW'ye bildirilen ilgili diğer taraflara posta yoluyla aylık olarak dağıtılacaktır.Yetkili Tarafın veya başka bir tarafin KfW'ye bir E-posta adresi bildirmesi durumunda, ödeme bildirimi her bir ödeme gününde otomatik olarak ilgili E-posta adresine gönderilecektir.Bir E-posta adresinin iletimi için, lütfen ödeme bildirimi e-postası talep eden bir mektup için ekteki modeli kullanın (örnek Ek B'ye bakınız).

3 ÖZEL HÜKÜMLER 
3.1 Yetkili Taraf, Türkiye Cumhuriyeti Gençlik ve Spor Bakanlığı (GSB) tarafindan temsil edilen Türkiye Cumhuriyetidir.

3.2 Uygulanacak prosedür 
Müstakil Sözleşme'de belirtildiği şekilde mal ve hizmetlere tahsis edilen Fonlar, özel olarak belirlenmiş bir hesaba (ÖBH) geçişlerde, ödemeden önceki tüm koşullar yerine getirildikten sonra ödenecektir.ÖBH, Proje için Türkiye Cumhuriyeti adına Türkiye Cumhuriyet Merkez Bankası'nda (EUR) veya bir kamu ticaret bankasında (EUR olarak) açılacak ve dilimler halinde Doğrudan Ödeme Prosedürü'ne göre dağıtılacaktır.

3.2.1 Belgeler 
Faturalara karşılık gelen tüm orijinal kanıtlar (Hibe ve Proje Uygulama Anlaşmasının 6.1.q maddesine halel gelmeksizin), finanse edilen önlemlerin tamamlanmasından en az beş yil sonrasına kadar saklanmalıdır ve KfW veya KfW tarafindan talimat verilen üçüncü şahıslar tarafindan her zaman denetlenmek üzere (örn. denetçiler).erişilebilir olması gerekir.
3.3 Özel Belirlenmiş Hesabın Işletilmesi 
Yetkili Taraf, KfW'ye Özel Teminat Hesabı'na ilk parayı ilk depozito (avans) olarak havale etmesini bildirir.Ödenecek olan gerçek tutar, takip eden 12 ay için planlanan harcamalar için ilgili ödeme tahminine ve ÖBH'dan (Ek D) banka bilgileri ile birlikte Formun Üçüncü Tarafça sunulmasina tabidir.

Hesap EURO cinsinden tutulacaktir 
Özel Belirlenmiş Hesabın tavanı 15 milyon Euro olacak ve Yetkili Tarafça yönetilecektir.Hesap bakiyesi kararlaştırılan maksimum değerin% 50'sinden azsa Yetkili taraf ÖßH'ın ikmalini /yenilenmesini talep edebilir.Belirlenen hesabın ikmali talebine, geçmişte fonların kullanımı(harcamalar tablosu) ve cari hesap bakiyesine ilişkin belgesel kanıtlar eşlik edecektir.
Aşağıdaki ikmal/yenileme taleplerinin ödemeleri, hak sahibinin adını belirten ve usulüne uygun olarak imzalanmış para çekme başvurularının (bkz. Ek C) sunulmasına tabidir.
Ödeme talimatlarını (tüm banka bilgileri) içerir ve harcama beyanları ve sonraki 12 aylık tahminle birlikte sunulur.


3.4 Borç bildirimleriMüstakil Sözleşmenin muhataplarına ve Yetkili Tarafça KfW'ye bildirilen ilgili diğer taraflara posta yoluyla otomatik ve aylık olarak iletilecektir. Yetkili Tarafın KfW'ye bir e-posta adresi bildirmesi durumunda, ödeme önerileri günlük olarak gönderilecektir.
KfW herhangi bir zamanda Özel Belirlenmiş Hesabın hacmini azaltma hakkına sahiptir ve Yetkili Tarafa karşı Hibe ve Proje Uygulama Anlaşması uyarınca ödemeleri askıya alma yetkisi varsa, artık Özel Belirlenmiş Hesaba para yatırma zorunluluğu kalmaz.
Bu paragrafta yer alan hiçbir şey, Hibe ve Proje Uygulama Sözleşmesi kapsamındaKfW'nin kabul edilen amaç için kullanıldığını yeterince kanıtlanmamış olduğu fonların derhal geri ödenmesini talep etmesine halel getirmez ve Yetkili Tarafın KfW'yi bu tür bir başarısızlıktan derhal haberdar etme ve buna göre kendi inisiyatifleriyle tedbir alma yükümlülüğünü ortadan kaldırmaz.

Yetkili Taraf, Fonların düzgün bir şekilde yönetilip yönetilmediğine bakılmaksızın, “Şartlar:Zaman Dilimlerinde Ödeme Usulü Kapsamında Verilen Fonlar için Güvence Denetimine" (Ek D)uygun olarak, yıllık olarak denetlemek üzere bir dış denetçi / uygulayıcı atayacaktır.Yıllık denetim raporları (varsa, ilgili “İç Kontrol Beyanı” da dahil olmak üzere imzalı orijinal belgeler)Yetkili Tarafın mali yılının bitiminden en geç üç ay içinde KfW'ye sunulacaktır.
Eğer başlangıçtaki ödeme mali yılın ilk yarısında gerçekleşirse, ilk denetim o mali yılın bitiminden en geç üç ay içinde KfW'ye sunulur.İlk ödeme mali yılın ikinci yarısında gerçekleşirse, ilk denetim KfW'ye bir sonraki mali yılın bitiminden itibaren en geç üç ay içinde sunulur. Bu durumda, incelenen dönem 18 aya kadar sürebilir.

Nihai denetim raporu, Özel Hesaptan veya Yerel Özel Hesaptan nihai ödemenin yapıldığı mali yılın bitiminden en geç üç ay içinde(hangisi daha önce olursa) Yerel veya Özel Hesaptan yapılan son ödemeden alti ay sonra sunulur.

Dış denetçinin denetim masrafları Yetkili Tarafça karşılanacaktır.
Ödeme prosedürü hakkında herhangi bir sorunuz varsa, KfW referans numarasını belirterek lütfen yukarıda belirtilen KfW yetkilisine başvurun.

Ekler:
A) Yetkili İmzacıları Belirleyen Bir Mektup Örneği 
B) Ödeme önerilerinin e-postayla gönderilmesini talep eden bir mektup için model 
C) Para Çekme Prosedürü ve para kullanımının kanıtları kapsamında Para Çekme Başvuru Formu.

D) ÖBH'dan banka bilgileri içeren form 
E) İş Tanımı: ISAE 3000'e göre Güvence Bağlılığı - Kısımlarda dağıtılan Fonlar için revize edilmiştir.


EK - A 
 YETKİLİ İMZA SAHİPLERİNİ DÜZENLEYEN/TASARLAYAN MEKTUP ÖRNEĞİ
Gönderen:

Finansman / Proje / Program Anlaşmasına Göre Yetkili Temsilcinin Tarafi)
Kime:
KfW 
Bankengruppe 
Dikkatine: : LEe3
Palmengartenstraße 5-9
Federal Almanya Cumhuriyeti 
Türkiye Cumhuriyeti ile Alman Mali İşbirliği 
KfW Hibe ve Proje Uygulama Sözleşmesi 
23.795.769 EURO 
Proje / Program adı: Korunmasız gençleri daha iyi ve kapsayıcı spor ve gençlik altyapısı ve faaliyetleri ile güçlendirmek 

KfW Referans No .: 42450/302000925
Sayin Beyefendi / Hanımefendi,
Yukarıda belirtilen proje / program için Finansman / Proje / Program Sözleşmesine istinaden,bu mektupta kimliği doğrulanmış örnek imzaları bulunan kişilerden herhangi birinin Borçlu / Alıcı /Proje / Program Yürütme Kurumu adına para çekme başvurusunu imzalamaya yetkili olduğunu bildirmek isteriz.

a)isim:
Görev:
İmza örneği:

) Ad:
Görev :
İmza örneği:

c)İsim:
Görev:
İmza Örneği:


Bu mali katkı kapsamında para çekme başvurusu imzalamaya yetkili görevlilerin imzasını taşıyan önceki tüm bildirimler (varsa) bu vesile ile yürürlükten kaldırılmıştır.
KfW'nin kimlik gerekliliklerine uygun olarak, bu mali katkı ile bağlantılı olarak para çekme başvurusu imzalamaya yetkili her kişinin pasaportunun okunabilir kopyalarını ekliyoruz.
Saygılarimla 
Finansman / Proje / Program Sözleşme Tarihinin Yetkili Temsilcisinin İmzası
Not: Her başvurunun birden fazla memur tarafindan imzalanması durumunda, yetki belgesi bunu açıkça belirtmelidir. Yetkili imza sahipleri iki gruba ayrıldıysa ve ortak imza gerekiyorsa, bu da açıkça belirtilmelidir.


ÖDEME BİLDİRİMLERİNİN E-POSTA İLE İSTENMESİ İÇİN MEKTUP MODELİ
Gönderen:
(Tam ad ve adres)

faks yoluyla: ++ 49 69 7431 3514
KfW Bankengruppe 
Dikkatine: BKf4
Palmengarten Straße 5-9
60325 Frankfurt 
Federal Almanya Cumhuriyeti 

Sayın Beyefendi / Hanımefendi,
Bu vesileyle bize E-posta aracılığıyla ödeme bildirimi gönderilmesini rica ediyoruz:
(Yalnızca BiR adres)
Ödemebildirimlerinin gönderilmesi için bir E-posta adresi sağlayan önceki tüm talepler (varsa)burada iptal edilmiştir.

Saygılarımla Yetkili Temsilci İmzası
Tarih 
Not:
1 E-posta, size ödeme gününde otomatik olarak gönderilecek taranmış bir ödeme bildirimi (PDF dosyası) içeriyor 


Kısımların / Bölümlerin dağıtılması ve fon kullanımının kanıtı için Para Çekme Başvurusu  TÜRKİYE CUMHURİYETİ
 Gençlik ve Spor Bakanlığı (“GSB")

Bankengruppe 
KfW 
Attn: BKf4
Palmengartenstraße 5-960325 Frankfurt am Main Federal Republic of Germany 
Türkiye Cumhuriyeti ile Alman Mali İşbirliği 
KfW Bağış ve Proje Uygulama Anlaşması

EUR 23,795,769

Proje/Program: Korunmasız gençlerin daha iyi ve kapsayıcı spor ve gençlik altyapısı ve 
faaliyetleri ile güçlendirilmesi 

KfW-Referans No.: 42450/ 302000925


Özel T..lm.. ........n... Ismi)
Para Çekme Başvurusu: İkmal /Yenileme Talebi
No.: EUR

Para Çekme Başvurusu: Özel Tahsis Edilmiş Hesabın Mevcut Bilançosu
No.: EUR

Para Çekme Başvurusu: Özel Tahsis Edilmiş Hesabın Tavan Fiyatı
No.: EUR

Para Çekme Başvurusu: Son talepten beri Fonların kullanım delilleri
No.: EUR

Para Çekme Başvurusu: Özel Tahsis Edilmiş Hesaptan toplam fon kullanımı
No.: EUR
Sayın Bay/Bayan,
Kararlaştırılan gider prosedürü uyarınca, fonların kullanımına ilişkin basitleştirilmiş biçimdeki güncellenmiş belgeli delili ilişikte gönderiyoruz. Bu delil şunlardan oluşmaktadır:
- Gelecek 12 ay tahmini dahil, ödeme sertifikalarina dayalı harcama beyanları
Harcamaların, kararlaştırılan Gider Prosedürüne uygun olarak yapıldığını, izah edildiğini ve diğer başka kaynaklardan finanse edilmediğini teyit ederiz.


Aşağıdaki hesaba ilişkin yukarıdaki tabloda belirtilen harcama miktarını talep ediyoruz:
Hesap sahibinin ismi ve yeri: Hesaptan sorumlu Banka

Hesap sahibinin ismi ve yeri: Hesap No.

Hesap sahibinin ismi ve yeri: IBAN

Hesap sahibinin ismi ve yeri: Swift Code
Yetkili Tarafin İmzası

Para Çekme Başvuru numarasına Alt Ek2 :42450/ 302000925 (Yenileme) tarihli.....
Harcama Beyanı
KfW-Referans No:: 42450
Proje/Program Adi:: Korunmasız gençlerin daha iyi ve kapsayıcı spor ve gençlik altyapısı ve faaliyetleri ile güçlendirilmesi
Hesaplama Periodu:: kadar....
Sütun I*: Müteakip Numara ve ferdi tedbirlerin tanımi
2: Tedbir miktarı (kararlaştırıldığı gibi ) EUR:
3: Önceki hesaplama döneminde gider EUR:
4: Mevcut hesaplama döneminde gider EUR:
5: Toplam giderler EUR:
6: Hala sarfedilecek (sütun 2 daha az sütun 5) EUR:
7: Kaynak yaratma gerekliliği tahmini EUR:

Sütun I*: TOTAL
* Lütfen Kalemleri Müstakil Sözleşmenin "Toplam Maliyet ve Finansman" ekinde 
belirtilenlere göre listeleyin.

*İlk ödeme için lütfen sadece 1, 2 and 7 sütunlarını doldurunuz.



Gönderen :
(tam isim ve adress)
KfW Bankengruppe 
Attn: BKf4

Palmengartenstraße 5-9

60325 Frankfurt am Main 

Federal Republic of Germany 

Project/Program ismi: Korunmasız-gençlerin-daha-iyi ve-kapsayıcı-spor ve-gençlik altyapısı
ve faaliyetleri ile güçlendirilmesi 


KfW Ref. No: 42450/302000925
Sayın Bay/Bayan,
Yukarıda bahsedilen Proje/Programa ilişkin olarak, Yetkili Taraf adına aşağıdaki deklarasyonu yapıyoruz:
1) Özel Belirlenen Hesaba ilişkin banka detayları aşağıda belirtilmiştir:
Hesap sahibi:: Muhabir Banka/ BIC:

Hesap sahibi:: Bank / BIC:

Hesap sahibi:: Nakit :

Hesap sahibi:: Özel belirlenen hesap no
2) Hesap  faiz.içeriyor 
faiz içermiyor, çünkü
Yetkili tarafin imzası

İŞ TANIMI 
Kısımlarda dağıtılan fonlar (“İlgili Konu”)
1.Mevcut güvence taahhütü, ... [ilgili faydalanan teşekkülün ismi, yani, Yetkilinin/Yetkili Üçüncü Tarafın ismi,Proje Yürütme Kuruluşu ve/veya diğer ilgili Proje Uygulama Birimi ] (“Teşekkül”) adına KfW tarafından kısımlarda sarfedilmiş tüm ödemeleri kapsayacaktır,KfW borç/bağış no mali koşulları gereğince ... [(bir bölümü) proje/program ismi ]finansmanı için(“Proje”) [KfW referans no.]

2. Proje Mali Raporlarının ("Mali Raporlar"), KfW'ya sunulan gider taleplerinin ve arcama Cetvelinin (HC) (hep beraber: “Konu Bilgisi") hazırlanması Teşekkülün sorumluluğudur.
3. Mali bilgi, sürekli olarak uygulanan muhasebe standartları ve fonların kullanımına hükmeden temel anlaşmalar, özellikle, benzer Müstakil Sözleşme ve bir bağış veya borçtemelinde (birlikte “Bağlantılı Anlaşmalar” üçüncü taraflara Fonlar yönelten diğer anlaşmalar da dahil olmak üzere, Borç/Finansman Sözleşmesi/Sözleşmeleri uyarınca oluşturulmak zorundadır.

Alan 
4. Bu taahhüt, Uluslararası Maliyeciler Federasyonu Uluslararası Denetleme ve Teminat Standartları Kurulu tarafından yayınlandığı gibi Uluslararası Teminat Sözleşmeleri Stadartları (ISAE 3000 - revize edilmiş) uyarınca uygun bir teminat sözleşmesidir. Bu standart, denetçi/uygulayıcının, Konu bilgisi (eğer gerekliyse yer ziyaretleri dahil)hakkında uygun teminat elde etmek için gerekli görülen prosedürleri planlamasını ve yapmasınigerektirir.

5. Teminat Sözleşmesi 
Yıllık olarak gerçekleştirilmiş olacak (“Raporlama Periodu”).
Raporlama Periodunun Harcama Cetvelinde özellikle harcamaların listelendiği tek bir Raporda ("Rapor") yer alacaktır.


Amaç
6. Teminat Sözleşmesinin amacı (“Amaç"); denetçiye/uygulayıcıya, Finansal Raporlar,harcama talepleri ve Konuyu ilgilendirdiği kadarıyla takip Eden Harcama Cetveli (HC)hakkında bir sonuç ifade etme ve Konu Bilgisinin, aşağıda belirtilen kriterlere göre (paragraf 8) KfW fonlarının kurallara uygun kullanımına ilişkin yanıltıcı beyandan uzak olup olmadığı hakkında uygun teminat elde etmeye imkan vermektir.7. Denetçi/Uygulayıci; sırf hesap transferleri, Raporlama Periodunun sonuna kadar kaldırılmamış hizmet sağlayıcılara avanslara ek olarak, diğer başka hesaplara veya kasalara avansların “fon kullanımı" olarak sınıflandırılamayacağını ve ayrı olarak gösterileceğini dikkate alacaktır.
8. Denetçinin/Uygulayıcının pozisyonunu ifade eden bir şekilde ve Konu Bilgisine dayalıolarak denetçi/uygulayıcı aşağıdaki kriterlerde (“Kriterler") uygun teminat ile kararınıbildirecek ve böylece tüm önemli hususlarda aşağıdakilerin olup olmadığını teyit edecektir:
(a) Teşekkül tarafindan, Kısımlarda KfW ödemelerinden dolayı nihai hak sahiplerine yapılan ödemeler İlgili Anlaşmaların koşullarına uygun yapılmıştır.Uygun olmayan harcamalar belirlendiğinde, bunlar Raporda ayrı
olarak belirtilmelidir.
(b) Harcamalar, ilgili ve güvenilir delil ile desteklenecektir. Bu harcamaların hali hazırda başka kaynaklarca finanse edildiğine dair hiç bir belirti yoktur.
Ek olarak, eski Raporlama Periodlarında ödenmiş proje alacakları (avanslar,
vergi talepleri gibi .…) ilgili ve güvenilir delil ile desteklenerek, temize çıkarılmış/aklandırımış ve proje amaçlı kullanılmıştır.
(c) Raporda bahsedilen HC'ne, ilgili gider/harcama taleplerini desteklemek için itimat edilebilir. KfW'ya sunulan harcama talepleri, Raporlama Periodunun Harcama Cetveli ve Teşekkülün hesap kayıtları arasında anlaşılabilir bağlantı
mevcuttur.
(d) Finanse edilen hizmetlerin eşyaların tedarik işlemi İlgili Anlaşmalara uygundu.


Rapor(lar)
9. Rapor(lar)
(a) İsim yapmış/tanınmış bir denetçi/uygulayıcı tarafından Îngilizce dilinde gönderilecektir/çıkarılacaktır.

(b) Raporlama Periodunun bitiminden sonra en geç 3 ay içinde yıllık olarak sunulacaktır (orijinali (leri) imzalı olarak).

Nihai denetleme raporu, hangisi daha önce olursa, son Tahvil Masrafinin fonlardan nihai ödemesinin gerçekleştirildiği veya ,son Tahvil Masrafının fonlardan nihai ödemesinin gerçekleştirilmesinden sonraki 6 ayda, Raporlama Periodunun bitiminden sonra en geç 3 ay içinde sunulacaktır.

(c) minimum olarak aşağıdaki unsurları kapsayacaktır:
• Konu tanımi 
• Konuyu değerlendirmek ve yukarıda paragraf 8 de tanımlandığı gibi denetçinin/uygulayıcının kararını ifade etmek için uygulanan kriterler 
• Sağlanan güvencenin düzeyinin tespiti 
• Kapsam, yer, vs. hakkında yapılan işlerin bilgilendirici bir özeti.
• Önemli sınırlamaların tanımlanması
(d) KfW fonlarından ödenen ve - eğer İlgili anlaşmalar bu masrafların finanse edilmesini yasaklıyorsa - iade edilmemiş vergi miktarları veya diğer katkıları ayrı bir paragrafta göstermek.

(e) bazı eksikliklerin sonuçları, eğer varsa, aynı zamanda dahili control sistemi ile bağlantılı dahil olmak üzere, fark edilen gözlemlerin ciddiyetine ilişkin Denetçinin/uygulayıcının beyanlarını kapsamak.

(f) aşağıdaki Ekleri kapsamak:
• Raporlama Dönemi boyunca denetçinin sonuçlarının/yorumlarının özetine bakınız (bu Görev Tanımı için Ek A'ya bakınız)

Bu proje kapsamında yer alan tüm hesapların makbuzlarıni, varsa transferlerini ve ödemelerini (ve eğer varsa, diğer bağışçılardan alınanları), özellikle proje başlangıcından bu yana kümülatif rakamları ve zamanlamayı gösteren çizelge.
• Harcama Talepleri veRaporlama Periodunun Harcama Cetveli (HC)
• Bu İş Tanımı

Yönetim Mektubu / İç Kontrol Beyanı
10. Eğer uygun görülürse, denetleyici/uygulayıcı aşağıda belirtilenleri yapacağı bir “Yönetim Mektubu" veya “Dahili Kontrol Beyanı" hazırlayacaktır 
(a) sözleşmenin seyri esnasında gerçekleştirilen hesap kayıtları sistemleri ve kontroller konusunda yorumlar, gözlemler ve tavsiyelerde bulunmak (özellikle avanslar, vergi talepleri, vs. gibi proje alacaklarının ele alınmasına odaklanarak).

(b) ilgili sistemlerde ve kontrollerde denetçinin/uygulayıcının gözüne çarpan bazı eksiklikleri ve zayıf alanları belirlemek ve düzeltilmeleri için tavsiyelerde bulunmak.

(c) geçmişte rapor edilen eksiklikler ve zayıf alanlar hususunda iyileştirmeler yapmak üzere yönetim tarafından yapılan işlemler konusunda rapor vermek;
(d) denetçinin/uygulayıcının ilgili olduğunu düşündüğü diğer başka konularıyönetimin dikkatine sunmak.

Sorumluluk 
11. Denetim şirketleri için profesyonel sorumluluk sigortası miktarı yerel/bölgesel standartlara dayalı olacaktır. Böyle yapılması teşvik edildiğinde, denetçi/uygulayıcısorumluluk sigortasının delilini KfW için temin edecektir.

Inceleme 
12. Denetçi/Uygulayıcı, güvence sözleşmesinin bitiminden sonra en az 5 yıla kadar kararınıdestekleyen dokümanları muhafaza edecektir ve KfW veya KfW tarafından görevlendirilmiş üçüncü bir iştirakçinin incelemesi için her zaman ulaşılabilir olmasınısağlayacaktır.


Ek A (Her Rapora eklenecektir)
ÖZET [denetçinin/uygulayıcının antetli kağıdında yayımlandı]
Proje /Program: ....

KfW Ref. No.: ..


Konu : ..


RaporlamaSüresi:

Yukarıda söz edilen Proje / Program gereğince uygun teminat sözleşmesi kapsamında Uluslararası Teminat Sözleşmeleri Standardı (ISAE 3000 - revize edildi) uyarınca yapıldı. Aşağıda belirtilen konulardaki kararımızıbelirtiriz:
Tatbiki Kriterler: a) Kurumun Nihai Yararlanıcılara, Kısımlar halindeki KfW Ödemesinden ödeme yapması, İlgili Anlaşmaların koşullarına uygun olarak yapılmıştır.Uygun olmayan harcamalar belirlendiğinde,bunlar Raporda ayrıca belirtilmelidir.

Tatbiki Kriterler: b) Harcamalar, ilgili ve güvenilir delil (kontratlar, faturalar, garantiler, vs.) ile desteklenecektir. Bu harcamaların hali hazırda başka kaynaklarca finance edildiğine dair hiç bir belirti yoktur. Ek olarak, eski Raporlama Periodlarında ödenmis proje alacakları (avanslar, vergi talepleri vs.) ilgili ve güvenilir delil ile desteklenerek temize çıkarılmış/aklandırılmış ve proje amaçlı kullanılmıştır.

Tatbiki Kriterler: c) Raporda bahsedilen HC'ne, ilgili gider/harcama taleplerini destekiemek için itimat edilebilir. KFW'ya sunulan harcama talepleri, Raporlama Periodunun Harcama Beyanı ve Teşekkülün hesap kayıtları arasında anlaşılabilir bağlantı mevcuttur.

Tatbiki Kriterler: d) Finanse edilen hizmetlerin eşyaların tedarik işlemi ilgili Anlaşmalara

Tatbiki Kriterler: uygundu. e) Sözleşme esnasında başka hiç bir önemli bulgu ve gözlem bildirilmemiştir.

Tatbiki Kriterler: f) Önceki raporlarda ileri sürülen tüm gözlemler şu ana kadar çözümlenmiştir (ayrıntılar için lütfen ..sayfaya başvurunuz.)bunun verdiği yetki ile ilk rapor durumunda uygulanamaz. .
** "HAYIR" Sonucu Raporun bir sayfasına/bölümüne başvuruyu gerektirir.
Tarih:
Damgal/Denetçi/Uygulayıcı imzası

[Denetçinin/Uygulayıcının antetli kağıdıda yayımlandı]
(Her Rapora eklenecektir)



Tarih :Damga/Denetleyici/Uygulayıcı İmzasi:
Ek 9: KfW Tedarik Kilavuzu 
https://www.kfw-entwicklungsbank.de/PDF/Download-Center/PDF-DokumenteRichtlinien/Vergaberichtlinien-2019-Englisch-Internet_2.pdf 

Ek 10:
Taahhüt Beyanı
(KfW Tedarik Kılavuzu - Ek 1)
Başvuru/Öneri/Sözleşme Referans İsmi:
("Sözleşme")
("Proje Yürütme Ajansı")(PYA)
1.KfW'nın sadece PYA ile başlayan Finansman sağlama Anlaşmasında düzenlenen kendi koşullarına bağlı Proje Yürütme Ajansının (“PYA") projelerini finanse ettiğini anlıyor ve kabul ediyoruz. Sonuç olarak, KfW ve şirketimiz, Ortak Teşekkülümüz veya Sözleşmeye göre taşeronlarımız arasında hiç bir yasal ilişki mevcut değildir. PYA, İhale Süreci hazırlığı ve uygulanması ve Sözleşmenin performansı konusundaki ayrıcalıklısorumluluğu elinde bulundurmaktadır.

2.Bu vesile ile, ne biz ne de kurul üyelerimizden herhangi biri veya yasal temsilcilerimizin ne de Sözleşme gereğince Taşeronlar dahil Ortak Teşebbüsümüzün başka herhangi bir üyesinin aşağıdaki herhangi bir durumda olmadığını tasdik ederiz:
2.1) iflas etmiş, tasviye edilmiş veya faaliyetlerimizi durdurmuş, faaliyetlerimiz mahkeme ile idare ediliyor, tasfiye haline girme, yeniden organize olma veya benzer bir durumda olma;
2.2) nihai bir hüküm veya idari karar ile mahkum edilmiş veya Birleşmiş Milletler,Avrupa Birliği veya Almanya tarafindan suç organizasyonunda yer alma nedeniyle mali yaptırıma tabi, kara para aklama, terörist bağlantılı suçlar, çocuk işçiliği veya insan ticareti; bu dışlama kriteri aynı zamanda hisselerin çoğunluğunun doğal veya tüzel kişiler tarafından sahip olunduğu veya gerçek olarak kontrol edildiği ki, kendileri de böyle mahkumiyet ve yaptırımlara tabi tüzel Kişilere de uygulanabilir;
2.3)Bir mahkeme, Avrupa Birliği, Partner Ülkedeki yetkili makamlar tarafiından veya Almanya'da bir İhale Süreci ile bağlantılı Onaylanmış Hile konusunda veya bir Sözleşmenin icrası veya Avrupa Birliği'nin mali çıkarlarını etkileyen bir kuralsızlık nedeniyle nihai bir mahkeme kararı ile veya nihai bir idari karar ile suçlu olduğu kanıtlanmış, (böyle bir suç durumunda, Başvuran veya Teklif sunan bu suçun bu Sözleşme bağlamında ilgili olmadığını ve yeterli uyum önlemlerinin reaksiyon olarak alındığını gösteren destekleyen bilginin yer aldığı Taahhüt Beyanına bağlı kalacaktır);
2.4)Geçen beş yıl içerisinde, böyle bir Sözleşme icrası esnasında sözleşme ile ilgili yükümlülüklerimize uyma konusunda bize karşı önemli veya sürekli başarısızlık gösterme dolayısıyla bir Sözleşme iptaline maruz bırakılma, ancak bu iptal tartışılmadıkça ve anlaşmazlık çözümü hala beklemede olmadıkça veya bize karşıtam bir düzeltme teyit edilmedikçe;
2.5) bizim teşkil edildiğimiz ülkede veya PYA'nın ülkesinde vergi ödemelerine ilişkin uygulanabilir mali yükümlülüklerin gerçekleştirilememiş olması;
2.6) Dünya Bankası veya herhangi diğer çok taraflı kalkınma bankasının menetme kararına maruz kalma ve aşağıdaki web sitesinde yer alma 

http://www.worldbank.org/debarr veya söyleniş sırasına göre başka diğer çok taraflı ilgili listesinde kalkınma bankasının (böyle bir hariç tutma durumunda,Başvuran veya Teklif sunan bu hariç tutmanın bu Sözleşme bağlamında ilgili olmadığını ve yeterli uyum önlemlerinin reaksiyon olarak alındığını gösteren destekleyen bilginin yer aldığı bu Taahhüt Beyanını ekleyecektir ); veya 
2.7) İhaleye katılımın bir koşulu olarak gerekli bilgiyi sağlamada yanıltıcı biçimde anlatmadan suçlu olma.

3.Bu vesile ile, ne biz, ne de Ortak Teşebbüsümüzün üyelerinden herhangi birinin veya Taşeronlarımızdan herhangi birinın Sözleşme gereğince aşağıdaki herhangi bir çıkar çatişması durumda olmadığını teyit ederiz:
3.1) PYA tarafindan kontrol edilen bir ortak veya PYA'yı kontrol eden bir paydaşolma, ancak durdurulan çıkar çatışması KfW dikkatine sunulmadıkça vememnun edecek şekilde çözülmedikçe;
3.2) Sonuçlanan Sözleşmenin İhale Sürecinde veya denetiminde yer alan PYA personeli ile bir iş veya aile ilişkisine sahip olma, ancak durdurulan çıkar çatışması KfW dikkatine sunulmadıkça vememnun edecek şekilde çözülmedikçe;
3.3) Başka bir Başvuran veya Teklif sunan tarafindan kontrol edilmek veya kontrol etmek veya başka bir Başvuran veya Teklif sunan ile ortak control altında olmak veya başka bir Başvuran veya Teklif sunandan doğrudan veya dolaylı olarak ödenek alma veya verme, başka bir Başvuran veya Teklif sunan ile doğrudan veya dolaylı olarak kontak halini sürdürme, bize, ilgili Başvurular veya Tekliflerde yer valan bilgilere sahip olma veya erişim sağlama izni veren, onları etkileyen veya PYA kararlarını etkileyen;
3.4) Doğası gereği PYA için yürüteceğimiz görevlerle uyuşmazlık içinde olabilen Danışma Hizmetleri faaliyeti ile meşgul olma; ,
3.5) Tesis, Ağır Makinalar veya Eşyaların tedariki durumunda:
i. Bu Sözleşmenin İhale Sürecinde kullanılacak Şartnameler, çizimler,hesaplamalar ve diğer belgeleri hazırlayan Kişi ile bağlantısı olmak veya bunları hazırlamak;
ii. Kendimizin veya üyellerimizden herhangi birinin çalıştırılması (veya işe alınma için önerilmesi), tesiis denetimi veya bu Sözleşmenin teftişi için;
4.Eğer biz hükümete ait bir teşekkülsek ve bir İhale Sürecinde yarışıyorsak, teyit ederiz ki, biz yasal ve finansal bir otonomiyiz ve ticari kurallar ve tüzükler uyarınca hareket edertiz..

5.KfW'yı bilgilendirecek burada yukarıda 2 to 4 nolu hususlara ilişkin herhangi bir durum değişikliğini PYA'nın dikkatine sunmayı taahhüt ediyoruz.

6.İhale Süreci ve ilgili Sözleşme icrası bağlamında:
6.1) ne biz ne de Ortak Teşebbüs üyelerimizden herhangi biri ne de bu Sözleşme gereğince Taşeronlarımızdan herhangi biri İhale Sürecinde herhangi bir Geçerli kılınabilir Uygulamaya karışmamış veya karışmayacaktır;
6.2) ne biz ne de Ortak Teşebbüs üyelerimizden herhangi biri ne de bu Sözleşme gereğince Taşeronlarımızdan herhangi biri herhangi bir ekipman elde etmeyecek 

veya tedarik etmeyecektir ne de Birleşmiş Milletler, Avrupa Birliği veya Almanya nın ambargosu altındaki herhangi bişr sektörde çalışmayacaktır. ; ve 
6.3) Taşeronlarımızın ve ana tedarikçilerimizin Sözleşme gereğince uluslararasıçevresel ve iş standartlarına uyacağını ve bunun sağlanacağıni, Sözleşmenin yürütüleceği ülkede uygulanan kural ve tüzüklerle ve Uluslararası İş Örgütü ve uluslararası çevresel anlaşmalara uyacağımızı taahhüt ederiz. Ayrıca, ilgili çevre ve sosyal yönetim planlarında veya PYA tarafindan sağlanan diğer benzer dokümanlarda belirtien çevresel ve sosyal riskleri azaltma önlemlerini gerçekleştireceğiz. Her halükarda cinsel sömürü ve taciz ve cinsiyete dayalışiddeti önleyecek önlemler alacağız.

7.Ihale etme durumunda, biz, ve Sözleşme gereğince OrtakTeşebbüs partnerlerimiz ve Taşeronlarımız (I) talep edildiğinde, İhale Sürecine ve Sözleşmenin uygulanmasına ilişkin bilgi vereceğiz ve (ii) PYA veya KfW veya bunların herhangi biri tarafindan görevlendirilen bir temsilciye ve ilgili hesaplari, kayıtları ve belgeleri inceleme, yerinde kontrollere izin ve yerlere ve ilgili projeye erişimi sağlamak üzere Avrupa Birliği tarafindan finanse edilmesi durumunda aynı zamanda Avrupa Birliği kanunu gereğince yetkinliği haiz Avrupa kuruluşlarına izin vereceğiz.

8.İhale etme durumunda, biz, ve Sözleşme gereğince Ortak Teşebbüs partnerlerimiz ve Taşeronlarımız ilgili mevzuat uyarınca yukarıda belirtilen kayıtları ve belgeleri muhafaza etmeyi taahhüt ederiz., fakat halükarda Sözleşmenin tamamlanma veya bitiştarihinden itibaren en az 6 yıl sure için. Mali işlemlerimiz ve mali beyanlarımız ilgili mevzuat uyarınca denetleme işlemine tabi olacaktır. Ayrıca, verilerimizin (kişisel veriler dahil) İhale Süreci hazırlığı ve uygulanması ile bağlantılı olarak oluşturulduğunu ve Sözleşmenin yerine getirilmesi işlemlerinin PYA ve KfW tarafindan ilgili mevzuata gore işleme tabi tutulduğunu üstleniyoruz.

İsim:

Sifatiyla:

Adına ve temsilen imza atmaya tam yetkili 
Ímza:Tarih:

Ek 11:KfW'ya Sunulan Raporun İçeriği ve Şekli 
1. İilerleme ya da nihai her rapor (Aylık Raporlar hariç), katedilen süre için Projenin yürütülmesine ilişkin tüm ilgili safhaların tam bir açıklamasını sağlayacaktır. Rapor, Projenin planlanan faaliyetlerin ve ayrıca uygun göstergelerle hesaplandığında Sonuçlarının (girdiler veya çıktılar) başarı derecesini de ifade edecektir (lütfen Ek 1'e “Amaçlar ve göstergeler"başvurunuz). Rapor öyle hazırlanacak ki, amaç(ların) denetimine izin verecek, yöntemler tahmin edilecek ve kullanılacaktır.

2. GSB, Projenin uygulanmasını ve yönetimini olumsuz etkileyebilecek veya gecikmekleri veya faaliyetlerin gerçekleştirilmesini tehlikeye sokacak her durumu gecikmeden KfW'ya bildirecektir.

3. Üç aylık rapor en az şunları içerecektir:
a) Proje özeti ve kapsamı
b) gerçek sonuçlar: mantıksal bir çerçeve matrise (kalıp) dayalı güncel bir tablo (lütfen Ek 3'e başvurunuz (“Amaçlar ve göstergeler"), uygun göstergelerle hesaplandığı gibi elde edilen sonuçların (girdiler veya çıktılar) raporları dahil olmak üzere.kararlaştırılan ana hatlar ve hedefler ve ilgili veri kaynakları;
c) raporlama döneminde yürütülen faaliyetler (yani Proje ile doğrudan doğruya ilgili);
d) karşılaşılan güçlükler ile ilgili bilgi ve sorunları çözmek için alınan önlemler ve öne sürülen muhtemel değişiklikler;
e) Görünürlük ve İletişim Planının uygulanmasına ilişkin bilgi ve Avrupa Birliğini finansman kaynağı olarak tanımlamak için alınan diğer ek önlemler;
f) Raporlama döneminde GSB tarafindan girişilen yasal taahhütler yanında maruz kalınan harcamalar ile ilgili bilgi;
g) yürütülen kontrollerin bir özeti ve mevcut yıllık veya nihai denetim raporları. ÖBH'nın yıllık bir denetim raporu, her yıllık raporla sağlanmalıdır. Sistemde hatalar veya zafiyet belirlenirse, temel nitelikleri ve kapsamları analiz edilmeli ve düzeltmeye yönelik alınan veya planlanan önlemlerde belirtilmelidir;
h) uygun durumlarda, bir ödeme talebi;
i) Gelecek raporlama period için çalışma planı ve tahmini bütçe.
4. Nihai rapor tüm uygulama periodunu kapsayacak ve aşağıdakileri içerecektir:
a) Madde 3’de a) dan h)'ye talep edilen tüm bilgiler 
b) Proje tahsilatlarının bir özeti, alınan ödemeler ve geçerli masrafların bir özeti 
c) Uygulanabildiği yerde, haksız ödenmiş veya hatalı olarak kullanılmış fonlarınvbir genel açıklamasi, ki GSB kendisi telafi edebilir veya edemez.;
d) eğer ilgili ise, ekipman, araç ve arta kalan ana gereçlerin transfer ayrıntıları,

e) Tüm Uygulama Periodunu ve Hibe vasıtasıyla karşılanan tüm transferleriv kapsayan nihai bir ÖBH denetim raporu.

5. Aksi karar alınmadıkça, raporlar Hibenin muhasebe para biriminde sunulacaktır.

Grant and Project lmplementing Agreement 
dated 12,08. 2020
between 
KfW, Frankfurt am Main ("KfW")

and 
Republic of Turkey 
represented by the Ministry of Youth and Sports (“MoYS”)
("Recipient")


for 
EUR 23,795,769.00
Strengthening the vuinerable young by better and inclusive sport and youth infrastructure :Contract ID: 302000925

On the basis of the contribution agreement dated 09.07.2020 between the European Union,represented by the European Commission ("European Commission") and KfW ("Contribution Agreement") and acknowledging that the respect of human rights and the respect of the applicable environmental legislation including multilateral environmental agreements, as well as internationally agreed core labour standards form an essential element of this Agreement, the Recipient and KfW hereby enter into the following Grant and Project Implementing Agreement ("Agreement"):
Article 1
Amount and Purpose of the Grant 
1.1KfW shall extend to the Recipient a grant not exceeding 
EUR 23,795,769.00
(in words: twenty-three million, seven-hundred and ninety-five thousand, sevenhundred and sixty-nine euros) ("Grant").
The Grant shall not be repayable unless otherwise stipulated in Article 3.2.
1.2The Recipient shall use the Grant exclusively for the project "Strengthening the vulnerable young by better and inclusive sport and youth infrastructure" ("Project"). The Recipient and KfW shall determine the details of the Project and the goods and services to be financed from the Grant by a separate agreement ("Separate Agreement").

1.3Taxes and other public charges to be borne by the Recipient and import duties shall not be financed from the Grant.

Article 2
Disbursement 
2.1KfW shall disburse the Grant in accordance with the progress of the Project and upon request of the Recipient. By the Separate Agreement, the Recipient and KfW shall determine the disbursement procedure, in particular the evidence proving that the disbursed funds are used for the stipulated purpose.

2.2Subject to Article 3, KfW shali only be obliged to make disbursements under this Agreement if and to the extent that (i) KfW has received the corresponding funds from the European Commission únder the Contribution Agreement; and (ii) KfW and the Recipient have concluded the Separate Agreement.

2.3KfW shall have the right to refuse to make disbursements after 15.12.2023.

Article 3
Suspension of Disbursements and Repayment 
3.1KfW may not suspend disbursements unless 
a)the Recipient fails to perform its obligations to KfW to make payments when due;
b)obligations under this Agreement or under separate agreements pertinent to this Agreement have been violated;
c)the Recipient is unable to prove that the Grant has been used for the stipulated purpose;
d)the fulfilment of KfW's obligations under this Agreement violates applicable law;
e)extraordinary circumstances arise that preclude or seriously jeopardize the implementation, the operation, or the purpose of the Project;
f)the. European Commission suspends disbursements, fully or partly, or requests KfW to suspend disbursements based on the Contribution Agreement,including the case where exceptional circumstances so require, in particular (i) when a relevant EU decision identifying a violation of human rights has been adopted and/or (ii) in cases such as crisis entailing a change of EU policy,or 

g)the European Commission renders a recovery order vis-à-vis KfW based on the Contribution Agréement or the Contribution Agreement ceases to be valid,effective, enforceable or is terminated.

If any of the situations specified in Article 3.1 b), c), d) or g) has occurred and has not been eliminated within a period determined by KfW, which shall, however, be at least 30 days, KfW may,
a)in the case specified in Article 3.1 b) or d), demand the immediate repayment of all disbursed amounts;
b)in the case specified in Article 3.1 c), demand the immediate repayment of such amounts as the Recipient is unable to prove to have been used for the stipulated purpose;
c)in the case of Article 3.1 g), demand the immediate repayment of all disbursed amounts which the Recipient has not yet bona fide committed or transferred to a legitimate recipient in a legally binding manner. The Recipient shall in turn include into all the contracts to be financed or supported with funds fromithe Grant provisions ensuring that funds which have not yet been bona fid committed or spent for purposes of the Project shall be transferred back to the Recipient for return to KfW.zmeT 

3.3In case of termination of the Contribution Agreement, KfW shall consult with the Recipient and, if in KfW's opinion the purpose of this Agreement can no longer béeffectively or appropriately carried out, KfW has the right to terminate this Agreement with immediate effect.

3.4 , The European Commission shall be entitled to take in its own right direct recovery measures against the Recipient in accordance with the applicable European Union laws and regulations, which is hereby acknowedged by the Recipient.
Article 4
Costs and Public Charges 
The Recipient shall bear all taxes and other public charges accruing outside the Federal Republic of Germany in connection with the conclusion and execution of this Agreement, as well as all transfer and conversion costs accruing in connection with the disbursement of the Grant.
Article 5
Contractual Statements and Power of representation 
5.1The Minister of Youth and Sports of the Republic of Turkey or the Deputy Minister of Youth and Sports, authorised by the Minister of Youth and Sports, and such persons as designated by him or her to KfW and authorised by specimen signatures authenticated by him or her shall represent the Recipient in the execution of this Agreement. The powers of representation shall not expire until their express revocation by the representative authorised at the time has been received by KfW.
5.2Amendments or addenda to this Agreement and any notices and statements delivered by the contracting parties under this Agreement shall be in writing. Any such notice or statement shall have been received once it has arrived at the following address of the corresponding contracting party or at such other address of the corresponding contracting party as notified to the other contracting party:
For KfW:
For the Recipient:
KfW 
Postfach 11 11 4160046 Frankfurt am Main Federal Republic of Germany Fax: +49 69 7431-2944
Ministry of Youth and Sports Söğütözü Mah. 2176 Sok. No:25Çankaya/Ankara 
Fax:

Article 6
The Project 
6.1.The Recipient 
a)shall prepare, implement, operate and/ or maintain the Project in conformity with sound financial and engineering practices in compliance with environmental and social standards and substantially in accordance with the Project conception agreed upon between the Recipient and KfW;
b)shall assign the preparation and supervision of construction of the Project to independent, qualified consulting engineers, and the implementation of the Project to qualified firms;
c)shall at all times comply with the procurement provisions stipulated in the Separate Agreement including the respective procurement plan;
d)shall maintain, or cause to be maintained, accurate and regular books, records and accounts of the implementation of the Project unequivocally showing all costs of goods and services required for the Project and clearly identifying the goods and services financed from this Grant in accordance with internationally accepted standards;
shall enable the representatives of KfW, the European Commission, the European Anti-Fraud Office ("OLAF"), the European Court of Auditors and any other competent European body at any time to inspect said books and records and any and all other documentation relevant to the implementation of the Project;
shall furnish to KfW within two weeks of a request, any and all such information and records on the Project and its further progress as KfW or the European Commission may request;
shall take all appropriate measures to publicise the fact that the Project has received funding from the European Union. Information given to the press, as well as all related publicity material, official notices, reports and publications shall acknowledge that the Project was carried out "with funding by the European Union" and shall display the EU logo (twelve yellow stars on a blue background) in an appropriate way. Publications by the Recipient pertaining to the Project, in whatever form and whatever medium, including the internet,shall carry the following disclaimer: "This document was produced with the financial assistance of the European Union. The views expressed herein can in no way be taken to reflect the official opinion of the European Union.
ensure the full financing of the Project and, upon request, furnish to KfW evidence proving that the costs not paid from this Grant are covered;
implement the Project and manage the Grant with due profeșsional degree of care and diligence;

j)of their own accord promptly inform KfW of any and all circumstances likely to preclude, delay, jeopardize or otherwise negatively affect the implementation,the operation, the management or the purpose of the Project;
k) ,grant, and act to ensure that any third party concerned grants KfW and the European Commission the right to use free of charge the results of the Project,including the reports and other documents relating to it, which are subject to industrial or intellectual property rights;
I).allow the European Commission and the European Court of Auditors, or any authorised representatives to conduct desk reviews and on-the-spot checks on the use made of the Grant on the basis of supporting accounting documents and any other document related to the financing of the Project and to participate upon, request in any monitoring or evaluation mission or coordination meeting;
m)agree that OLAF may carry out investigations, including on-the-spot checks and inspections, in accordance with the provisions laid down by EU law for the protection of the financial interests of the EU against fraud, corruption and any other illegal activity;
n)promote the respect of human rights and respect applicable environmental legislation including multilateral environmental agreements, as well as internationally agreed core labour standards;
o)refrain from any action which may give rise to any conflict of interest. There is a conflict of interest where the impartial and objective exercise of the functions of any person implementing this Agreement is compromised;
undertake to provide representatives of KfW, officials of the European Commission, OLAF and the European Court of Auditors and their authorised agents, upon request, information and access to any documents and computerised data concerning the technical and financial management of operations financed under this Agreement, as well as grant them access to sites and premises at which such operations are carried out. The Recipient shall take all necessary measures to facilitate these checks. The documents and computerised data may include information which the Recipient considers confidential as governed by contractual agreement. Such information once provided to the European Commission, OLAF, the European Court of Auditors,or any other authorised representatives, shall be treated in accordance with EU confidentiality rules and legislation. Documents must be accessible and filed in a manner permitting checks, the Recipient being bound to inform KfW,the European Commission, OLAF or the European Court of Auditors of the exact location at which they are kept;
for a period of five years from the completion of the Project and in any case until any on-going audit, verification, appeal, litigation or pursuit of claim&investigation by OLAF, if notified to the Recipient, has been dispoşed of, keep and make available to KfW and OLAF according to the provisions of this 

Agreement all relevant financial information (originals or copies) related to the Agreement and to any contract financed from the Grant;
ensure an appropriate protection of personal data. Personal data shall be 
(aa) processed lawfully, fairly and in a transparent manner in relation to the data subject;
(bb) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes;
(cc) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
(dd) accurate and, where necessary, kept up to date;
(ee) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; and 

ff) processed in a manner that ensures appropriate security of the personal data;
inform KfW if, in relation to the implementation of the Project, it has detected a situation of exclusion referred to below or if it has detected a fraud and/or an irregularity. KfW will transmit such information to the European Commission which may use this information for the purpose of the Early Detection and Exclusion System. The Recipient shall inform KfW when it becomes aware that transmitted information needs to be rectified updated or removed. The Recipient shall ensure that the entity concerned is informed that its data was transmitted to the European Commission and may be included in the Early Detection and Exclusion System and be published on the website of the European Commission. This Article 6:1 s) applies if the Recipient becomes aware that these entities 

aa) or persons having powers of representation, decision making or control over them, have been the subject of a final judgement or of a final administrative decision for fraud, corruption, involvement in a criminal organisation, money laundering, terrorist-related offences, child labour or trafficking in human beings;
bb)or persons having powers of representation, decision making or control over them have been the subject of a final judgement or of a final administrative decision for an irregularity affecting the EU's financial interest;
cc)are guilty of misrepresentation in supplying the information required as a condition of participation in the procedure or if they fail to supply,this information;
dd) have been the subject of a final judgement or of a final administrative decision establishing that the entities have createdan entity under a 

different jurisdiction with the intention to circumvent fiscal, social or any other legal obligations of mandatory application in the jurisdiction of its registered office, central administration or principal place of business; or 
ee) have been created with the intention described in point dd) above as established by a final judgment or a final administrative decision; and 
t)shall not. support activities that contribute to money laundering, terrorism financing, tax avoidance, tax fraud or tax evasion.

The Recipient and KfW shall determine the details pertinent to Article 6.1 by the Separate Agreement.

If the European Commission reasonably requests additional performance, measures or compliance by KfW under the Contribution Agreement, which may imply the adaptation of the Agreement and/or the Separate Agreement (including, but not limited, to the reduction of the Grant), KfW and the Recipient will negotiate in good faith any amendments to the Agreement and/or the séparate agreement.
The Recipient undertakes to ensure that all of the obligations stated in this Agreement under Articles 6.1 a), d)-g), i)-t) and 6.3 apply mutatis mutandis to all third parties with whom it concludes agreements to be financed or supported with funds from the Grant.The Recipient shall therefore include into all of its contracts to be financed by or supported with funds from the Grant provisions ensuring compliance wth the aforementióned Articles 6.1 a), d)-g), 6.3 b)-m) and 6.5 also by any such third party.
The Recipient acknowedges that:
a)the European Commission shall not under any circumstances or for any reason whatsoever be held liable for damage or injury sustained by the staff or property of the Recipient while the Project is being carried out or as a consequence of the Project. The European Commission shall not therefore accept any claim for compensation or increase in payment in connection with such damage or injury;
b)the Európean Commission shall not under any circumstances or for any reason whatsoever be held liable towards third parties, including liability for damage or injury of any kind sustained by them in respect of or arising out of the implementation of the Project;
c)the Recipient shall discharge the European Commission of all liability associated with any claim or action brought in respect or in connection with the Project committed by its employees or individuals for whom those employees are responsible, or as a result of a violation of a third party's rights in the context of the implementation of the Project.


Article 7
Publication and transfer of Project-related information 
7.1To comply with internationally accepted principles of utmost transparency and efficiency in the development cooperation, KfW publishes selected information (including results of-environmental and social categorization and assessment as well as ex post evaluation reports)) about the Project and. its financing during precontractual negotiations, while the Project-related agreement(s) is (are) being implemented and in the post-contractual stage (hereinafter referred to as the “Entire Period").

The information is published regularly on KfW's website for its business area "KfW Development Bank" (http://transparenz.kfw-entwicklungsbank.de/).
The publication of information (either by KfW or third parties in accordance with Article 7.3 below) about the Project and how it is financed does not include any contractual documentation or any sensitive financial or business-related detailed information about the parties involved in the Project or its financing, such as 
a)information about internal financial data;
b)business strategies;
c)internal corporate guidelines and reports;
d)personal data of natural persons;
e)KfW's internal rating of the parties' financial position.
7.2KfW shares selected information about the Project and its financing during the Entire Period with the entities mentioned below, particularly to ensure transparency and efficiency:
a)subsidiaries of KfW;
b)the Federal Republic of Germany and its competent bodies, authorities,institutions, agencies or entities;
c)other implementing organisations involved in German bilateral development cooperation, particularly the. Deutsche Geselilschaft für Internationale Zusammenarbeit (GIZ) GmbH;
d)international organisations involved in collecting statistical data and their members, especially the Organisation for Economic Cooperation and Development (OECD) and its members;
e)the European Commission, OLAF, the European Court of Auditors and any other competent European body.

7.3 Furthermore, the Federal Republic of Germany has requested KfW to share selected information about the Project and its financing throughout the Entire Period with the following entities, which publish the sections relevant to the purpose:
a)Federal Republic of Germany for the purposes of theinternational Aid Transparency Initiative 


(http://ww.bmz.de/de/was wir machen/wege/transparenz-fuer-mehr
Wirksamkeit/index.html);
b)Germany Trade & Invest (GTAl) for the purposes of market information (http://ww.gtai.de/GTA/Navigation/DE/trade.FOQ);
c)OECD for the purpose of reporting financial flows in the framework of development cooperation (http://stats.oecd.org/);
d)German Institute for Development Evaluation (DEval) for the purposes of evaluating the overall German development cooperation to ensure transparency and efficiency (http://ww.deval,org/de/).7.4KfW further 
reserves, the right to transfer (including for the purposes of publication) information about the Project and its financing during the Entire Period to other third parties so as to safeguard legitimate interests.

The information is not transferred by KfwW to other third parties if the legitimate interests of the Recipient in the information not being transferred outweigh KfW's interests in it.being transferred. The legitimate interests of the Recipient particularly includè the.confidentiality of the sensitive information mentioned in Article 7.1, which is excluded from publication.

Furthermore, KfW is entitled to transfer information to third parties if this is necessary due to statutory or regulatory requirements or to assert or defend claims or other legal rights in court or administrative proceedings.

Article 8
Miscellaneous Provisions 
8.1The Recipient undertakes to comply at all times with the obligations set out in Annex 1(Compliance Covenants).

8.2If any of the provisions of this Agreement is invalid, all other provisions shall remain unaffected thereby. Any gap resulting therefrom shall be filled by a provision consistent with the purpose of this Agreement.

8.3KfW may assign or transfer any claims under this Agreement to the European Commission or to any other third party. The Recipient may not assign or transfer,pledge or mortgage any claims from this Agreement.

8.4All claims of KfW under this Agreement expire after twenty years from the end of the year in which such claim has arisen and in which KfW has become aware of the circumstances constituting such claim or could have become aware of them without gross negligence.

8.5This Agreement shall be governed by the law of the Federal Republig of Gérmany save for Article 3.4, which shall be governed by European Law complemented if necessary by the relevant provisions of Belgian law. The place of performance shall be Frankfurt am Main.


8.6
All disputes arising out of or in connection with this Agreement wll be settled exclusively and finally by an arbitration tribunal. In this regard, the following will apply:
a)The arbitration tribunal will consist of one or three arbitrators who will be appointed and will act in' accordance with the Arbitration Rules of the International Chamber of Commerce (ICC) applicable from time to time.
b)The arbitration proceeding wll be conducted in Frankfurt am Main. The language of the proceeding wll be English.


Done in two originals in the English language.
Frankfurt am Main,this1Zday of Augus t, 2020
Ankara this day of July 2200
KfW 
Republic of Turkey 

represented by the Ministry of Youth and 
Sports 


Signature 
Signature 
FRANK BELLON 
Name of signatory (block capitas)

PIRECTOR KFW OFFICE TURKEY 
Title of signatory (block capitals)

Second signature KfW 

Signature 
CLARA WINKLER-TOMETY Name of signatory (block capitals)
PROSECT MANAGER (PRINCIPAL)
Title of signatory (block çapitais)
Annexes 
1  Compliance Covenants Recipient 
PROF.DR. HALIS YUNUS ERSÖ2
Name of signatory (block capitals)
DEPUTY MINISTER 
Title of signatory (block capitals)

Annex 1
Compliance Covenants 
DEFINITIONS 
Coercive Practice: the impairing or harming, or threatening to impair or harm, directly or indirectly, any person or the property of the person with a view to influencing improperly the actions of a person.

Collusive Practice: an arrangement between two or more persons designed to achieve an improper purpose, including to influence improperly the actions of another person.
Corrupt Practice: the promising, offering, giving, making, insisting on, receiving, accepting or soliciting, directly or indirectly, of any illegal payment or undue advantage of any nature, to or by any person, with the intention of influencing the actions of any person or causing any person to refrain from any action.

Fraudulent Practice: any action or omission, including misrepresentation that knowingly or recklessly misleads, or attempts to mislead, a person to obtain a financial benefit or to avoid, an obligation.

Obstructive Practice: (i) deliberately destroying, falsifying, altering or concealing evidence material to the investigation or the making of false statements to investigators, in order to materially impede an official investigation into allegations of a Corrupt Practice, Fraudulent Practice, Coercive Practice or Collusive Practice, or threatening, harassing or intimidating any person to prevent it from disclosing its knowedge of matters relevant to the investigation or from pursuing the investigation, or (ii) any act intended to materially impede the exercise of KfW's access to contractually required information in connection with an official investigation into allegations of a Corrupt Practice, Fraudulent Practice, Coercive Practice or Collusive Practice.
Person: any natural person, legal entity, partnership or unincorporated association.
Sanctionable Practice: any Coercive Practice, Collusive Practice, Corrupt Practice, Fraudulent Practice or Obstructive Practice (as such terms are defined herein), which (i) is unlawful under German or other applicable law, and (ii) which has, or potentially could have, a material legal or reputational effect on this Agreement between the Recipient and KfW or its implementation.P 
Sanctions: the economic, financial or trade sanctions laws, regulations, embargoesor restrictive measures administered, enacted or enforced by any Sanctioning Body.

Sanctioning Body: any of the United Nations Security Council, the European Union and the Federal Republic of Germany.

Sanctions List: any list of specially designated persons, groúps or entities which are subject to Sanctions, as issued by any Sanctioning Body.

INFORMATION UNDERTAKING 
The Recipient shall 
a)promptly make available to KfW on demand all relevant "know your customer" or similar information about the Recipient as KfW may request;
b)promptly furnish to KfW on demand all Project-related information and documents of the Recipient and its (sub)contracting and other related parties which KfW requires to fulfil its obligations to prevent any Sanctionable Practice, money laundering or terrorism financing as well as for the continuous monitoring of the business relationship with the Recipient which is necessary for this purpose;
c)inform KfW, promptly and of its own accord, as soon as it becomes aware of or suspects any Sanctionable Practice, act of money laundering and/or terrorism financing related to the Project;
d)furnish to KfW any and all such information and reports on the Project and its further progress as KfW may request for the purposes of this Annex; and 
e)enable KfW and its agents at any time to inspect all other Project-related documentation of the Recipient and its (sub)contracting and other related parties, and to visit the Project and all installations related thereto for the purposes of this Annex.
REPRESENTATION AND WARRANTY 
With regard to German law or the law of the country of the Recipient, the Recipient represents that none of the Persons acting in relation to the Project on the Recipient's behalf has committed or is engaged in any Sanctionable Practice, money laundering or financing of terrorism.

The representation and warranty set forth in this Article is made for the first time by execution of this Agreement. It will be deemed to be repeated upon each drawing of the Grant by reference to the circumstances prevailing at that date.

POSITIVE UNDERTAKINGS 

The Recipient undertakes, as soon as the Recipient or KfW becomes aware of or suspects any Sanctionable Practice, act of money laundering or financing of terrorism, to fully cooperate with KfW and its agents, in determining whether such compliance incident has occurred. In particular, the Recipient shall respond promptly and in reasonable detail to any notice from KfW and shall furnish documentary support for such response upon KfW's request.
NEGATIVE UNDERTAKINGS 
The Recipient wll not enter into any transactions or engage in any other activities in relation to the Project that would constitute a breach of Sanctions.


Ministry of Youth and Sports Örnek, Oruç Reis Cd. No:1306090 Altındağ/Ankara Turkey 

KfW Development Bank 
Sonja Wassermann Phone:+49 69 [EMAIL] 
Financial Cooperation with the Republic of Turkey 
Strengthening the vulnerable young by better and inclusive sports and youth 
infrastructure and activities 

EUR 23,795,769

No.: 42450

Separate Agreement to the Grant and Project Implementing Agreement dated 
12.08.2020


Dear Sirs,
In accordance with the Grant and Project Implementing Agreement entered into between the Republic of Turkey represented by the Ministry of Youth and Sports ("Recipient" or "MoYS”) and KfW ("KfW") dated12.Q. 2020_the following shall be determined by separate agreement ("Separate Agreement”):
Pursuant to Article 1.2:
the details of the Project as well as the goods and services to be financed from the Grant;
Pursuant to Article 2.1:
the disbursement procedure, in particular the evidence proving that the disbursed Grant amounts are used for the stipulated purpose;
Pursuant to Article 6.2:
the details pertaining to Article 6.1 (Project Implementation).

Strengthening the vulnerable young by better and inclusive sports and youth infrastructure - Separate Agreement 
Content 
I PROJECT DESIGN.

1.Details of the Project..

2.Time Schedule for Project Implementation 
3.Total Cost (Budget) and Financing 

4.Changes in the Project Design.

II.PROJECT IMPLEMENTATION..

1.Responsibilities and Institutional Arrangements 
2.Procurement of Works, Goods, Supplies, and Services.

3.Consulting Services ...

4.Taxes, duties, guarantees, declaration of undertaking..

5.Visibility and Communication Requirements ..

. 6.Disbursement Procedure.

Environmental, Social and Health & Safety Standards.

8.Technical Standards .

III.MONITORING; REPORTING AND OTHER PROVISIONS.

1.Reporting.

2.Monitoring, Evaluation and Auditing 
3.Other Provisions 


Strengthening the vulnerable young by better and inclusive sports and youth infrastructure - Separate Agreement 
List of Annexes 
Annex 1:: Annex 2:
Results Matrix: List of Sub-Projects

Annex 1:: Annex 3:
Results Matrix: Indicative Time Schedule

Annex 1:: Annex 4:
Results Matrix: Cost and Financing Plan

Annex 1:: Annex 5:
Results Matrix: Procurement Plan (Template)

Annex 1:: Annex 6a:
Results Matrix: Mandatory Provisions for Procurement Subject to National Competitive Bidding

Annex 1:: Annex 6b:
Results Matrix: Mandatory Provisions for Procurement Subject to International Competitive Bidding (ICB)

Annex 1:: Annex 6c:
Results Matrix: Mandatory Provisions for Procurement Subject to National Shopping

Annex 1:: Annex 7:
Results Matrix: Communication and Visibility Plan (Template)

Annex 1:: Annex 8:
Results Matrix: Disbursement Procedure

Annex 1:: Annex 9:
Results Matrix: Guidelines for Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation

Annex 1:: Annex 10:
Results Matrix: Declaration of Undertaking

Annex 1:: Annex 11:
Results Matrix: Reporting Requirements
We propose that the following be agreed upon:
I PROJECT DESIGN 
1.Details of the Project 
1.1The Project concerns supporting the Government of Turkey (GoT) in providing recreational infrastructure in provinces with high numbers of refugees. The purpose of the Project is to strengthen the vulnerable young through better and inclusive sports and youth infrastructure: This is to contribute to an increased social cohesion of refugees with host communities through a higher participation in sports and youth programmes offered in Turkey.

1.2The specific objectives of the Project are to 
. i)improve availability and accessibility to sport and youth infrastructure,
ii)increase the implementation capacity of the MoYS/PIU, and to 
iii) increase awareness of the services offered by the Action's recreational facilities and how they can be accessed.

The results matrix including the overall objective, the specific objectives and the indicators for the achievement of the respective targets as presented in Annex 1.All activities must fit into the results framework in terms of contributing to the achievement of the targets.


Strengthening the vulnerable young by better and inclusive sports and youth infrastructure — Separate Agreement 
1.3 . The following Project activities shall be financed from the Grant:
i) Construction works and supplies for furnishing and equipping of at least 25recreational facilities (indoor and outdoor sport facilities, youth centres, youth camps);
ii) Consulting services for the preparation and construction supervision of the sub-projects as well as for visibility and communication activities;
ii)Support of the MoYS in the implementation of the Project;
. iv)Visibility and,communication activities;
1.4A list of sub-projects proposed for funding under the Project has been prepared by the MoYs (see Annex 2). Sub-projects will be located in provinces which host large numbers of refugees focusing on the South-East of Turkey. Sub-projects requiring resettlements, expropriations and/ or major land acquisitions shall not be eligible. The sub-projects selected may be replaced by new sub-projects in coordination between MoYS and KfW.

The selection of sub-projects shall be guided by the following selection criteria:
i) High demand for sport and youth infrastructure in the relevant provinces;
ii)Provinces and districts with à high concentration of Syrians under Temporary Protection (SuTPs);
i)Short preparation period (time prior to the receipt of the construction permit)compatible with the overall implementation and disbursement schedules;
. iv)No expropriation or resettlement involved;
)Security considerations relevant for the individual locations.
Based on the list of sub-projects, a detailed location study wili be conducted during the inception phase of the Project. The list of facilities will be confirmed by MoYs during the inception phase of the Project after consultations with the EU and KfW during local monitoring visits have taken place.

1.5In line with the basic principles applying for EU funded projects, all. Project áctivities shall be performed in an economical, effective and efficient manner and in accordance with the principles of transparency and non-discrimination. The facilities constructed under the Project shall be and remain accessible to all children and youth without discrimination on grounds of gender, religion, ethnicity,nationality or disabilities. Special efforts shall be made to foster usage of the facilities by SuTP and thus increase social interaction between refugees and the host communities in order to improve social cohesion.

1.6The operation of the recreational facilities is not within the scope of the Project.MoYs shall be in charge of the operation of the recreational facilities in close cooperation with important stakeholders such as the municipalities and locaf spörts associations. MoYs shallensure that the facilities are used for therecreational purposes catering to the target group as stipulated in this Separate Agreement.

Strengthening the vulnerable young by better and inclusive sports and youth infrastructure  Separate Agreement 
2.Time Schedule for Project Implementation 
2.1The implementation period of the Project is 48 months starting with the signature of the contribution agreement signed between EU and KfW ("Implementation Period"). The Implementation Period ends on 08.07.2024. For the avoidance of doubt, individual contracts for goods, works and services shall be signed by MoYS and fully delivered during the Implementation Period.

2.2KfW shall have the right to refuse to make disbursements to the Special Designated Account (SDA) after 15.12.2023 ("Disbursement Deadline").
2.3The underlying time schedule for the preparation, implementation and operation of the Project is presented in Annex 3.

2.4Since the Project itself shall respond to. the urgent need for additional recreational infrastructure and the related services in the context of the Syrian refugee crisis,the Project set-up shall facilitate a swift Project implementation.
3.Total Cost (Budget) and Financing 
3.1The Grant amount for the Project is EUR 23,795,769. The allocation of Total Costs is presented in Annex 4. The financing of the Project shall be secured by grant funds through the European Union Facility for Refugees in Turkey (FRIT).
3.2The implementation of the Project is managed and monitored through the Procurement Plan. All expenditures in the scope of the Project have to be introduced in the Procurement Plan to be eligible for financing under the Project.Investments aré introduced in the Procurement Plan by the respective scope and number of contracts. (For further details on the Procurement Plan sée section II/2).
3.3In case the total costs exceed the total budget of the Grant, the exceeding funds will be covered by the MoYS.

3.4 Costs of works, goods and services can only be financed from the Grant if the works goods and services are fully delivered during the Implementation Period.Any costs incurred for works goods and services delivered outside the.Implementation Period cannot be financed from the Grant.
3.5Interest accrued on the SDA, if any, until the completion of the Project shall be used according to the Project purpose in consultation with Kfw for procurements listed in the Procurement Plan (for details on the Procurement Plan, please refer to section II.2.). Any funds remaining upon completion of the Project (end of the Implementation Period) - be it funds stemming directly from the Grant or associated returns such as interest earnings - shall be transferred back to the EU via KfW.

4.Changes in the Project Design 
4.1 Any major changes in the Project design shall require KfW's prior consent, including any major change regarding the procurement procedures. The MoYs shall inform KfW thereof immediately, stating the reasons, the planned measures and the consequences of the change (including on Total Cost). Execution of such measures 

Strengthening the vulnerable young by better and inclusive sports and youth infrastructure - Separate Agreement 
may commence only on the basis of revised planning and upon Kfv's consent.
II.PROJECT IMPLEMENTATION 
· 1.Responsibilities and Institutional Arrangements 
1.1 The Ministry for Youth and Sports (MoYS) shall be responsible for the implementation of the Project including the organization, control and monitoring of all Project related activities. The MoYs shall liaise closely wth its provincial directorates, the Governorships, the Vice Presidency Office (VPo), the Directorate General for Migration Management, theconcerned Municipalities and other relevant institutions to ensure needs based planning, the selection of relevant locations and adequate construction sites and the consideration of local conditions and operation of the recreational facilities.

1.2MoYS shall establish a Project Implementation Unit (PiU) that shall directly be responsible for the Project implementation activities, financial  management including disbursements and accóunting, procurement and contact performance,environmental and social safeguards, and general monitoring of the Project implementation on a day-to-day basis.

The PiU shall be established under the chairmanship of the Directorate General of Investments and Enterprises. Additionally, the DG of International Organizations and Foreign Relations will have a coordinating function, while the Department of Social Relations and Communication will be responsible for the implementation of the communication and visibility activities.

1.3The tasks of the PlU are as follows:
i)Overail management:
Short and long term planning;
Supervision of operational activities;
Coordination and management of own resources and consultants;
Operational communication with Project stakeholders and beneficiaries;
Chair of the Steering Committee;
ii)Financial management:
Preparation of withdrawal applications;
Checking of ali documents/ payment certificates;
Processing of payments to consultants and contractors;
iii) Procurement:
Acting as the procurement authority for works, services and supplies (except for Monitoring and Review Team and Tender Agent);
- Management of all procurement procedures;
Coordinating activities, preparation, validation and update of Procurement 

Strengthening the vulnerable young by better and inclusive sports and youth infrastructure  Separate Agreement 
Plan;
Preparation and checking the tender documents (including technical specifications, drawings etc.);
Evaluation of tenders;
Preparation of the contract documents;
Management and monitoring of the contracts under the Project as the . Employer);
iv) Communication and Visibility:
Elaborating and implementing the communication and visibility plan;
v) Monitoring, evaluation and reporting:
Preparation and submission of reports including monthly and quarterly updates and encompassing annual and final reports;
1.4MoYS shall ensure adequate staffing of the PIU in terms of quantity and qualifications. The PiU shall consist of but is not limited to the following qualified personnel (Ministry officials)

i) Head of PIU (Head of General Directorate of Investment and Enterprises);
iProject Coordinator;
iiGeneral Coordination Unit;
iv) Deputy Project Coordinator (Land acquisition and planning);
v)Deputy Project Coordinator (Engineering Designs);
vi) Deputy Project Coordinator (Procurement and Financial Management);
vii) Deputy Project Coordinator (Implementation, Supervision and Monitoring);
viii)Visibility and Communication Unit;
ix) Interpreters;
x) Assistants.
In addition, the PiU shall be reinforced by Individual Projéct Consultants as outlined further in section II.3.2.

In order to ensure an efficient and timely Project implementation, the PlU shall be supported with regards to its operational expenses. This support shall cover the incremental expenses faced by the PlU in connection with the implementation of the Project. Such expenses shall be agreed upon with KfW and must be integrated in the Procurement Plan for KfW's prior no objection. The cost under this category may comprise expenditures of the PiU for (including but not limited to): 1) travel and transportation; 2) office equipment and supplies; 3) translation /interpretation services; 4) preparation of studies and surveys; such expenditures,shall be covered under the budget line "Strengthening the PiU - Operational Expenditures”.


Strengthening the vulnerable young by better and inclusive sports and youth infrastructure  Separate Agreeent 
1.6Any items / equipment procured under the category "Strengthening the PlU Operational Expenditures" shall be and remain in MoYS's possession and must be labelled as outlined in section Il.5.7. For such procurements, the category of the items (e.g. "IT Hard- and Software") to be procured as well as the expected cost shall be inserted in the Procurement Plan. Detailed lists of items that have been procured under each category shall be made available upon request (ex post). Where applicable, the existence of the procured items or products of procured services must be verifiable. Expenditures for traveling and accommodation shall be implemented in accordance with Article 6 (1) of the "Regulation on disbursement and recognition of grant funds transferred from European Union and International Organizations to public administrations for projects" as published in the official gazette Issue: 26713 on 27th November,2007 as amended by the Regulation published in the official gazette Issue: 27330on 25 August, 2009.

1.7A Steering Committee will be setup under the chairmanship of MoYS and cochaired by the EU and KfW. The Vice Presidency Office of the Republic of Turkey (VPO) and other relevant stakeholders, ministries, and civil society organizations may also be invited to participate in the meetings. It is foreseen that the Steering Committee wil meet bi-annually during the implementation of the Project in order to discuss progress, challenges and future planning. The cost for organization of the Steering Committee events will' be covered by the Visibility and Communication budget. MoYs being the chair of the meeting shall prepare and provide a protocol in English language of each meeting to the Eu Delegation Ankara, KfW and other stakeholders.

2. Procurement of Works, Goods, Supplies, and Services 
2.1.The MoYs is acting as the Procurement Authority and Employer for works,goods, supplies and services to be contracted, performed and delivered in the scope of the Project (except for Monitoring and Review Team and Tender Agent).

2.2Al works, goods supplies and consulting services shall be procured by the PiU in accordance with the provisions of the Kfw "Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries" (Annex 9) dated January 2019("KfW Procurement Guidelines") which form an integral part of this agreement.
2.3The PiU shall prepare a first Procurement Plan for the entire Project to be submitted 2 weeks after signing of the Separate Agreement. The first Procurement Plan and changes to the Procurement Plan are subject to KfW's noobjection. The Procurement Plan shall contain a qualified forecast of all tenders/contracts for works, goods, supplies and consultancy services. The Procurement Plan shall, be regularly updated and submitted to KfW as part of the Quarterly Report. Changes of the Procurement Plan regarding the subject of envisaged tenders/ contracts require Kfw's no objection.

2.4The Procurement Plan shall list all tenders/ contracts foreseen/concfuded in relation to the Project and confirm the eligibility of the measures to be implemented within these contracts. The Procurement Plan shall at least contain 

Strengthening the vulnerable young by better and inclusive sports and youth infrastructure  Separate Agreement 
the following data: contract value and date, designation of goods/service,contractor, reference number, procurement method, review process (prior/simplified) and tender publication date. A template for the Procurement Plan is attached as Annex 5. Expenditures not listed in the Procurement Plan and such that did not obtain Kfw's prior no objection will not be deemed eligible cost.
2.5The procurement methods, thresholds and types of review are illustrated in Table 1 below. By far the largest part of services and works, goods and supplies will be procured using the, procurement methods International Competitive Bidding (ICB) and National Competitive Bidding (NCB). The actual procurement method shall be determined by thresholds (estimated contract volumes):
Procurement method: International Competitive Bidding (ICB)
Subject of procurement and thresholds: Consulting services:
Type of review: ≥ EUR 300,000

Procurement method: Supplies:
Subject of procurement and thresholds: ≥ EUR 1 million

Procurement method: Works:
Subject of procurement and thresholds: ≥ EUR 10 million

Procurement method: National Competitive Bidding (NCB)
Subject of procurement and thresholds: Consulting services
Type of review: < EUR 300,000

Procurement method: Supplies:
Subject of procurement and thresholds: < EUR 1 million

Procurement method: Works:
Subject of procurement and thresholds: < EUR 10 million

Procurement method: National Shopping (NS)
Subject of procurement and thresholds: Consulting services:
Type of review: < EUR 100,000

Procurement method: Supplies and works:
Subject of procurement and thresholds: < EUR 200,000

Procurement method: Direct Contracting (DC)
Subject of procurement and thresholds: Supplies and works:
Type of review: Only in justified exceptional cases

Procurement method: ≤ EUR 20,000
Subject of procurement and thresholds: Simplified Review

Procurement method: Single Source Selection (SSS)
Subject of procurement and thresholds: Consulting services:
Type of review: Only in justified exceptional cases

Procurement method: ≤ EUR 20,000
Subject of procurement and thresholds: Simplified Review
Table 1: Procurement methods, thresholds, type of review 
2.6 The Turkish Public Procurement Law No. 4734 may be applied provided that the core principles (open and fair competition, most economical and efficient use of funds, comprehensible and transparent decision on the award of contract) are not violated and compliance with Kfw Procurement Guidelines is ensured.
2.7Mandatory Provisions for Procurement of Consulting Services subject to International Competitive Bidding (ICB) aligning Law No. 4734 with KfW Procurement Guidelines are presented in Annex 6b. The invitation to tender shall be published on the website of Germany Trade & Invest (GTAl) and may as well be published in national media. The documents relevant for the tendering of works, goods supplies and services under ICB shall be prepared in English and Turkish language. The offers as well as the documents relevant for award and 

Strengthening the vulnerable young by better and inclusive sports and youth infrastructure - Separate Agreement 
contracting of works, goods supplies and services under ICB shall be prepared in Turkish language. Invitation to tender may not be published in Turkey or elsewhere earlier than it is published through GTAI.

2.8Mandatory Provisions for Procurement subject to National Competitive Bidding (NCB) aligning Law No. 4734 with KfW Procurement Guidelines are presented in Annex 6a. The documents for tendering award and contracting of works, goods,supplies and services under NCB shall be prepared in Turkish language. The invitation to tender published on the website of Germany Trade & Invest (GTAl)shall be in Turkish and English language. The PiU with support of the Implementation Consultant shall ensure that the publication dates on the national and international sites are coordinated. Invitation to tender may not be published in Turkey or elsewhere earlier than it is published through GTAl.
2.9The procurement method by National Shopping (Ns) may be applied if more competitive methods are not cost-efficient (consulting services, supplies and works with estimated costs less than EUR 200,000) and NCB is not àppropriate in view of the contract amount. Under this method, price quotations from at least three companies/ providers must be requested. Mandatory Provisions for Procurement subject to National Shopping aligning Law No. 4734 with KfW Procurement Guidelines are presented in Annex 6c.

2.10 All procurements are subject to review by KfW. Prior and Simplified review .procedures are applied in line with the procurement methods and thresholds as outlined in Table 1. To this end, the PlU must ensure that all procurement , processes and related communication are duly documented and will be provided upon request by KfW or the local KfW Monitoring and Review Team.
2.11For the procurement processes subject to Prior Review, KfW shall review and declare its prior no-objection to Request for Applications/Proposals (RfA/RfP), if applicable to the prequalification documents and to the draft prequalification evaluation reports, to the tender documents (the conditions of tender and the terms of reference), the draft technical and financial tender evaluation reports and the draft contracts as well as to contract variations.

Thé procedure for prior review (ICB) is illustrated in the following table:
Procurement step: Procurement. Notice

Procurement step: PQ documents. and evaluation report of PQ (if applicable)

Procurement step: Tender documents

Procurement step: Bid opening

Strengthening the vulnerable young by better and inclusive sports and youth infrastructure - Separate Agreement 
Evaluation report: Draft contract
Must be submitted to KfW prior to its publication. KfW shall determine compliance with or deviations from the agreements between the MoYs and KfW. In the latter case, the Procurement Authority shall either take measures to ensure compliance (if feasible) or the tender shall be cancelled. In case the review by KfW confirms compliance with the agreements between the MoYS and KfW, KfW shall issue it's no objection.: Must be submitted to KfW for no objection immediately upon consent between the Procurement Authority and the company to be awarded with the contract. After Kfw's no objection to all procurement steps have been granted, payments due under the respective contract may be made from the SDA. The Declaration of Undertaking (see Annex 10) shall constitute a part of the contract.

Evaluation report: Contract
Must be submitted to KfW prior to its publication. KfW shall determine compliance with or deviations from the agreements between the MoYs and KfW. In the latter case, the Procurement Authority shall either take measures to ensure compliance (if feasible) or the tender shall be cancelled. In case the review by KfW confirms compliance with the agreements between the MoYS and KfW, KfW shall issue it's no objection.: KfW shall be furnished with a copy of the signed contract.

Evaluation report: Contract amendments
Must be submitted to KfW prior to its publication. KfW shall determine compliance with or deviations from the agreements between the MoYs and KfW. In the latter case, the Procurement Authority shall either take measures to ensure compliance (if feasible) or the tender shall be cancelled. In case the review by KfW confirms compliance with the agreements between the MoYS and KfW, KfW shall issue it's no objection.: KfW's prior no objection is mandatory in case of major contract amendments (increase in contract values > 20 %)

Evaluation report: Cancellation of a Tender Process
Must be submitted to KfW prior to its publication. KfW shall determine compliance with or deviations from the agreements between the MoYs and KfW. In the latter case, the Procurement Authority shall either take measures to ensure compliance (if feasible) or the tender shall be cancelled. In case the review by KfW confirms compliance with the agreements between the MoYS and KfW, KfW shall issue it's no objection.: Cancellation of tender for any reason that is not stipulated in the Public Procurement Law No. 4734 shall be subject to KfW's no-objection
2.12The PlU shall be assisted by a Tender Agent in the procurement of Consultancy Services that are procured via ICB. The Tender Agent will be contracted by KfW and shail assist the PlU, without interfering the Tender Commissions' jurisdiction and responsibility limits, in the following tasks:
i)Publications on GTAi 
ii)Preparation of Request for Applications (RfA)
ii)Preparation of the. prequalification documents (including the evaluation criteria)

iv).Evaluation process of prequalification applications 
v)Preparation of the tender documents (conditions of tender and terms of reference)

vi)Evaluation process of tenders (technical and financial)
vii)Preparation of the draft contract 
viii)Contract negotiations and conclusion 
2.13For the procurement processes subject to Simplified Review, MoYS and KfW shall agree on template tender documents to be applied for all procurements under the respective procurement method. Template tender documents used for.

Strengthening the vulnerable young by better and inclusive sports and youth infrastructure  Separate Agreement 
agreement and no-objection must be prepared in English. The Turkish version shall then be prepared by the PlU accordingly. The PlU is responsible for the accuracy of the translation. A local KfW Monitoring and Review Team will perform regular checks of the procurement processes, compliance with the agreed-upon template tender documents and use of funds regarding their adherence to KfW's guidelines, rules and regulations.

2.14In case, the Review Process detects any serious violation of the procurement rules and procedures, the respective procurement will not be eligible. Any disbursed amount used for such procurement and/or any disbursed amount that cannot be adequately proven to have been expended for the scope of the Project will not be eligible for grant funds and shail be returned.
2.15The procurement strategy for works shall identify adequate Tender Packages (TP). TPs shall cluster recreational facilities according to a set of criteria which may comprise: the capacity of the tenderer (construction companies/ supplier),preparedness, facility type / technical specification' and location. The structure of the tenders/ contracts shall allow for identifying the cost per individual recreational facility.

2.16After discussions with EUD, the procurement of vehicles for shuttle services has been excluded from the budget. Should funds become available during Project Implementation (for instance due to savings in procurements or currency rate fluctuations), vehicles might be included based on a détailed justification and after approval of EUD. Should the procurement of vehicles be approved by EUD,MoYs and KfW shall agree on an adequate procurement method and the technical specifications beforehand. All operating cost associated with the vehicles (such as fuel, maintenance and repair, drivers) shall be covered by MoYS.

3. Consulting Services 
3.1 The PiU shall be assisted by consultants. Several types of consulting assignments are envisaged including: Individual Project Consultants, an Implementation Consultant, and a Visibility and Communication Consultant. The  named consultancy services shall be procured and contracted by MoYs. The task of the consultants shall be defined in the terms of réference (ToR) as part of the tender documents.

3.2The PlU shall be supported by up to ten Individual Project Consultants contracted by MoYs for a limited duration and maximal until the end of the Impleentation Period. The Individual Project Consultants shall be contracted via service contracts. The Individual Project Consultants shall support MoYs_ in fulfilling its role as the employer for works, goods and consulting services and shall hence be fluent in English and Turkish. Where necessary and requested, KfW will assist with regards to drafting template tender documents as well as, defining the ToRs of individual Project Consultants. The services provided by the Individual Project Consultants shall be directly and exclusively linked to the implementation 

Strengthening the vulnerable young by better and inclusive sports and youth infrastructure - Separate Agreement 
of the EU contribution. The Índividual Project Consultants may provide support in the following functions:
i)Financial Experts (supporting the Accounting/ Financial Management,management of contracts, adequate book-keeping, preparation of replenishment requests including a statement of expenditure towards KfW,initiation and support of the Annual Audit of the Special Designated Account);
ii)Engineers (Reviewing designs prepared by the Implementation Consultants; supporting MoYs regarding the supervision of the technical progress by conducting site-visits and coordinating between consultants and contractors on site on behalf of MoYs);
ii)Procurement Experts (supporting MoYs in preparing and conducting procurements);
iv)Visibility and Communications Expert (supporting MoYS in the elaboration of the Communication and Visibility Plan, the procurement and supervision of the VCC and visibility and communication activities)
v)Experts on Environmental and Social Safeguards (supporting MoYs in ensuring compliance with the relevant Environmental and Social Standards);
vi)Monitoring and Evaluation, Reporting 
3.3The PIU will be assisted by an Implementation Consultant (IC) in the following  tasks:
i)Assistance in planning (adaptation of designs to specific locations; approval documents);
ii)Reviewing technical design of facilities incorporating seismic reinforcement,energy efficient building standards, use of renewable energies, disability access, design related to gender issues and traumatized children as well as enhanced fire safety where necessary and feasible;
ii)Assistance in tendering and contracting of construction works as well as furniture and equipment in conformity with the environmental and social standàrds as set out in Section II.7.;
iv)Construction and site supervision for the recreational facilities including equipment and furniture;
v)Elaboration of an overall Environmental and Social Management Framework (ESMF) and site specific Environmental Management Planning (EMP) and supervision;
vi)Reporting in English language.

Strengthening the vulnerable young by better and inclusive sports and youth infrastructure  Separate Agreement 
. 3.4The PlU will be further assisted by a Visibility and Communication Consultant (vcc) regarding the development.and implementation of activities foreseen under the Communication and VisibilityPlan as well as planning and supp orting the implementation of awareness- raising activițies. If deemed useful and adequate,this service may be split into several contracts (split by type of service, period covered etc.). In addition, the PiU may be supported by a specialized Individual Project Consultant, supporting the PiU in the procurement and supervision of the VCC and visibility and communication activities.

3.5Consultancy services shall be contracted after prequalification, preferably under the method of quality- and cost-based selection (QCBS). The QCBS for consultancy services considers quality criteria such as qualification, expertise,references; methodology as well as the price of tenders.

4.Taxes, duties, guarantees, declaration of undertaking 
4.1 In the pre-qualification notice or - if no pre-qualification is conducted - in the tender documents, the PlU shall obligate the biddérs to submit together with the prequalification documents or together with the tender a declaration of undertaking (Annex 10).

·4.2When concluding contracts for goods, supplies and services eligible for financing from the Project budget, the PlU shall also observe the following principles:
a.As no import duties, taxes or other public charges may be financed from the Grant pursuant to Article 1.3 of the Project and Implementing Agreement, such import duties, taxes and other public charges if part of the contract value; shail be stated separately in the contracts for the goods and services and in the invoices. MoYs shall clarify all aspects regarding taxes,import duties or other public charges with the respective authorities and shall ensure that the respective regulations are correctly reflected in all tender documents.

b.If payments due under the contracts for goods and services are to be made from the Project budget, such as reimbursements, guarantees or similar claimable payments and any insurance payments shall be ultimately made to the Special Designated Account. Such payments shall be at disposal for the execution of the Project in accordance with the modalities of the Project funds. An associated revision of the Procurement Plan shall be subject to KfW's no objection.

c.The PlU ensures that the respective partner to a supply and service contract provides the guarantees required according to the KfW Procurement Guidelines (Annex 9) in the amount and at the time stipulated there, and that these guarantees remain in place until the complete fulfilment of all claims under the supply and service contracts secured by such guarantees.


Strengthening the vulnerable young by better and inclusive sports and youth infrastructure - Separate Agreement 
5. Visibility and Communication Requirements 
5.1The EU's support shall be visible, especially to all direct beneficiaries - in particular on the facilitiés, equipment, or other major supplies which are purchased using the Grant. MoYS shall take all appropriate measures to publicise the fact that the Project has received funding from the EU. Information given to the press and to thé final beneficiaries, as well as related publicity material, official notices, reports and publications shall acknowledge that the Project was carried out “with funding by the European Union" and shall display the EU logo (twelve yellow stars on a blue background) or the EU-Turkey joint logo' in an appropriate way. Publicity pertaining to the EU contribution shalf quote the EU contribution in Euro. All communication and visibility products and activities need to be agreed with the EU Delegation prior to the production / activity through KfW.
5.2The PiU, in close collaboration with KfW, shall develop a Communication and Visibility Plan during the first three months of the Implementation Period. A first draft of the  Communication and Visibility Plan can be found in Annex 7. The Communication and Visibility Plan as well as the budget breakdown in regard to the various activities, material and consulting costs will be estimated and shared with the EU Delegation Ankara for approval.

5.3The Project foresees the following indicative visibility and communication activities and materials:
Signage post/plates acknowledging EU funding installed during construction, on each construction site and at the hand-over, on each sub-project.

Signing, ground-breaking and hand-over / inauguration ceremonies;
Online and print information on project scope and progress;
Video and photo material;
Interviews with Financing Partners, Government officials and beneficiaries and 

Organization of information meetings.
5.4MoYs will be responsible for the implementation of the Communication and Visibility Plan. The PlU may be assisted by a specialized Individual Project Consultant regarding the implementation of communication and visibility activities as well as the supervision of the VCC.

5.5MoYS shall set up Project sign boards that will contain at least 'the following message: "A development project of MoYs financed by the European Union through KfW."
5.6All media outputs shall be shared with and made available for useby.the European Union free from copyrights and limitations. The media products shall be 
i As per the "Communication and Visibility Manual for EU External Actions Projects funded under the EU. Facility for Refugees in Turkey" to be accessed via the website of the EU Delegation in Turkey:https://www.avrupa.info.tr/en/learn-about-eu-visibility-guidelines-16

Strengthening the vulnerable young by better and inclusive sports and youth infrastructure  Separate Agreement 
submitted to KfW and the EU Delegation for no objection prior to publication.MoYs shall coordinate with KfW and the EU Delegation, where necessary, in planning and conducting activities such as site visits, interviews and media related events.

5.7MoYS shall ensure that the Eu Visibility and Communication manual for EÚfinanced external actions as wel as the "Communication and Visibility Manual for EU External Actions Projects funded under the EU Facility for Refugees in Turkey"are followed in the preparation of all public documents and materials, as well as for the acknowledgement of the EU funding on equipment - where appropriate - to be procured within the scope of the Project.

5.8These visibility requirements shall continue to apply úntil the submission of the final report or the end of the Project, whichever occurs later.
6.Disbursement Procedure 
6.1 .The funding will be made available to MoYS in tranches upon request of the PIU to the Special Designated Account (SDA) which will be opened at the Central Bank of Republic of Turkey or at a public commercial bank (in EUR). The SDA shall have an upper ceiling of EUR 15 million.

6.2KfW shall have the right to refuse to make disbursements to the Special Designated Account (SDA) after 15 December 2023 ("Disburşement Deadline").
6.3The first tranche with a volume of EUR 9.5 million shall be disbursed based on the first withdrawal application supported by the first Procurement Plan submitted within 2 weeks after signing of the Separate Agreement.
6.4The MoYS may request for replenishment of the SDA if the account balance amounts to less than 50% of the agreed maximum value. The request for the replenishment of the designated account shall be accompanied by documentary evidence on the past use of funds (statement of expenditures) and the current account balance. The latest version of the Procurement Plan serves as a disbursement forecast and shall be submitted as a supportive document to the withdrawal application. The MoYS shall notify KfW at least three months ahead of an upcoming request for. replenishment accompanied by the annual report as basis for the request of funds from EU.

The SDA shall be subject to an annual audit according to International Standard on Assurance Engagements (ISAE3oo0). The audit might either be conducted by an independent auditor (private audit company) or by the Board of Treasury Controllers of the Ministry of Treasury and Finance ("Treasury Controllers"). The PIU shall initiate and support the audit and share the Audit Report with KfW. The Audit Report shall also be made available to the EU. Should any cost for the annual audits accrue, these cost are covered by MoYS.

6.6All payments for works, supplies and services shall be made in compliance with the terms and conditions of signed contracts that stipulate currency, method and procedure of payment.


Strengthening the vulnerable young by better and inclusive sports and youth infrastructure  Separate Agreement 
6.7The MoYs shall maintain a financial management system, including records and accounts and prepare financial statements in accordance with consistently applied accounting standards adequate to reflect the operations, resources and expenditures related to the Project.

6.8The details of the Disbursement Procedure are outlined in Annex 8.
7.Environmental, Social and Health & Safety Standards 
7.1The PlU shall at ail time carry out its business and operations in compliance with all applicable national environmental, occupational health & safety (OHs) and social laws and regulations.

7.2The PiU shall be responsible for the prepáration, implementation and operation of the Project in compliance with World Bank environmental and social standards and the World Bank Group General and sector-specific EHS Guidelines.

7.3In particular, the PIU shall 
a) develop and implement an Environmental and Social Management Framework (ESMF) including a Stakeholder Engagement Framework (SEF)proportionate to the potential risks and impacts of the programm and commensurate with its nature, size and locations according to World Bank environmental and social standards and World Bank Group General and sector-specific EHs Guidelines.

b)ensure that the measúres and actions as set out in the listed documents and plans under section 7.3 are implemented diligently and completely.
c)ensure that - after KfW's No-Objection — the agreed environmental and social documents (ESMF and SEF) but at least an easy to understand summary of the main environmental and social findings and mitigation measures including the stakeholder engagement process (e.g. Non-Technical Summary) and relevant environmental and social information of the program components are made publicly available in the respective Project areas along the implementation of the program, in an accessible and culturally appropriate manner, for an adequate time to allow Project áffected people to voice concerns and suggestions, and if appropriate, are disclosed on the PlU's website.

7.4The PlU shall comply with the Fundamental Conventions of the International Labour Organization (ILO).

7.5The PlU shall ensure that occupational and public health and safety proyisions are consistent with national requirementsand international good practice standards, and put forward to contractors, subcontractors, and to suppliers, in particular those for major supply items.


Strengthening the vulnerable young by better and inclusive sports and youth infrastructure — Separate Agreement 
7,6The PlU shall develop and implement a grievance mechanism satisfactory to KfW, which is accessible to the general public and in particular to Project affected persons, and to the workforce engaged in Project implementation.
7.7Institutions and individuals affected by the individual sub-projects shall be informed about the construction works well in advance.

7.8The obligations of the Implementation Consultant (IC) with rega rds to the elaboration of the ESMF and the preparation of site-specific EMPs and the monitoring of compliance by Contractors shall be included in the contiract of the IC.

7.9The obligations of contractors resulting from the EMPs shall be included in the contracts of contractors.

7.10The PiU shall report to KfW on all circumstances that might jeopardize the achievement of the overall objective, the Project purpose and the results.
a) With regard to environmental and social matters, including occupational and community health & safety and labor issues as well as impacts on adjacent population, the PlU shall notify KfW promptly of any event, incident or accident in relation to the Project execution, regarding details of 
i)any incident of an 
environmental nature; and/or 
occupational health and safety nature; and/or 
opublic health and safety nature 
(in particular, but not limited to, any explosion, spill or workplace accident which results in death, serious or multiple injuries or material environmental containation, accidents of mémbers of the public/local communities, resulting in death or serious or multiple injuries, sexual harassment and -violence involving project workforce); or 
(ii) any incident of a social nature (including without limitation any violent labour unrest or dispute with local communities); or 
(iii) any other incident of an environmental or social nature occurring on or nearby any site, plant, equipment or facility of the PlU (the incidents mentioned in (i) to (iii), in the following the "Incidents")which 

ohas, or is likely to have a material adverse effect; or 
o. has attracted or is likely to arouse substantial adverse attention of outside parties or to create substantial adverse media/press repôrts; or ogives, or is likely to give rise to material potential liabilities.
b) Notification will comprise, in each case, (i) a specification of the nature of the Incidents and the on-site and off-site effects of such Incidents and (ii) details of any action the PlU proposes to take in order to remedy the effects of these 

Strengthening the vulnerable young by better and inclusive sports and youth infrastructure  Separate Agreement 
Incidents. The PlU shall keep KfW informed about any progress in respect of such remedial action.

8.Technical Standards 
8.1The standard designs for the different types of recreational facilities shall be reviewed with regards to compliance with national building codes (e.g. fire protection/ emergency escape routes), potential improvements regarding energy efficiency and the use of solar energy as well as location related adaptations regarding e.g. structural stability/ building codes for seismic safety, soil conditions and the climate zone.

8.2Given the context of the Project with the aim to cater to the needs of displaced and traumatized children and youth, the standard designs shall also be reviewed for potential enhancements regarding barrier-free accessibility and special needs,gender parity and designs considering disabled and / or traumatized persons including safety and security systems if applicable.

8.3The design criteria shall be introduced specifically in the terms of reference of the Implementation Consultant.

. III.MONITORING; REPORTING AND OTHER PROVISIONS 
1. Reporting 
1.1 · The PlU shall ultimately be responsible for monthly, quarterly, annual and final reporting to KfW.

1.2The PIU shall report tabular progress reports to KfW on a monthly basis. The monthly reporting on key implementation steps (including the date of taking over and start of operating the respective facilities), financial and physical implementation progress, EHS and OHS and risks encountered may be supported by the Implementation Consultant responsible for construction supervision once contracted. A template for the monthly reporting shall be agreed-upon between the PIU and KfW.

1.3The PiU shall prepare an inception report three months after the signature of the Grant and Project Implementing Agreement between KfW and MoYS and will include the final list of projects and their locations, the Procurement Plan, a draft expenditure forecast for the duration of the Project, an updated Project timeline as well as the draft communication and visibility plan.

1.4The PIU shall prepare comprehensive quarterly reports consisting of a ņarrative part and a financial part. Each report shall provide an update on hqvačtivities carried out within the reporting period,implementation progress;difficulties encountered, measures recommended, issuesrelated to Environmental and Social Safeguards as well as Occupational Health and Safety (OHs). The 

Strengthening the vulnerable young by better and inclusive sports and youth infrastructure - Separate Agreement 
financial part shall include a special account statement, information on the disbursement status per sub-project, additional information as requested.
1.5Furthermore, the PlU shall prepare comprehensive annual repoirts to be provided either on an annual basis or at the occasion of a withdrawal request (whatever occurs earlier). The PiU shall inform on activities carried out during the reporting period, information on difficulties encountered, potential risks, visibility and communication activities, results, adjustments of the timéline (if necessary)as well as on the development of all other important general conditions including environmental and social performance, topics of occupational health and safety and labour conditions, community relations and grievances which have occurred.In the financial part (in TL and EUR), the PIU shall provide a SDA statement, a sources and uses of funds report, information on costs, incurred, legal commitments entered into, invoices, evidence of payment and eligibility of the payment, the audit report of the SDA (annually) and a forecast on expected monthly expenditures per contract óver the year to come.
1.6A fina! report shall be prepared in the same way and with the same content as the annual reports but covering the entire Implementation Period. The final report shali be submitted at the latest three mónths after the end of the Implementation Period.

1.7The reporting requirements are further defined in Annex 11. .
1.8In addition to the requirements under this section, the MoYS/PiU shall report on all circumstances that might jeopardize the achievement of the overall objective, the Project purpose and the results. With regard to environmental and social matters, including occupational and community health & safety and labour issues as well as impacts on adjacent population, the MoYs/PlU shall notify KfW promptly of any event, incident or accident in relation to the Project execution that:
2.5has, or is likely to have direct or potentially material adverse effects or 
2.6has attracted or is likely to arouse substantial adverse attention of outside parties,or has created or is likely to create substantial adverse media/press reports, or 
2.7gives, or is likely to give rise to material potential liabilities.
1.9If the MoYS/PiU has charged the Consultant to write the quarterly, annual and/or the final reports, the MoYS/PiU shall comment on the reports or acknowledge its approval of the content by countersigning the reports.

2.Monitoring, Evaluation and Auditing 
2.1KfW HQ will carry out monitoring missions on an annual basis to review the progress of the implementation of the Project. In addition, alocal KfW Monitoring and ReviewTeam willperform site inspections and verifyProject progress, compliance with procurement guidelines, and eligibility of expenditures.This Project is subject to KfW's standard monitoring and evaluation procedures.

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2.2The PIU shall ensure to the extent permitted by law that KfW, it's Monitoring and Review Team and any designated auditors have access to overall reports prepared by MoYs, and/ or by other stakeholders in the context of the Project.The PIU shall assist KfW and the EU in the preparation and realization of monitoring missions.

2.3The PiU shall monitor and evaluate the implementation of the Project and the achievement of the Project objectives on an ongoing basis. The results of the monitoring performed, the measures recommended. for the efficient implementation of the Project and the achievement of the Project objectives shall be included in the Quarterly Report.

2.4The PiU is responsible for bringing all issues which may delay or negatively impact the implementation or the purpose of the Project to KfW's attention without delay and shall, after consultation. with KfW, implement the measures required for the efficient completion of the Project and the achievement of the Project's objectives.

2.5The PIU shall initiate the annual Audit of the Special Designated Account (SDA)according to international accounting standards and share the Audit Report with KfW. The Audit Report shall also be made available to the EU.
3.Other Provisions 
3.1The PIU shall send KfW all such documents as are necéssary for KfW to give the comments and approvals mentioned above or in the enclosed guidelines early enough to allow reasonable time for examination.

3.2To the extent legally possible, ownership, title and induştrial and intellectual property rights of the results of the Project including the studies, reports and other documents relating to it shall vest with KfW, as the case may be, together with third parties or as otherwise agreed with the European Commission. MoYs shall ensure that this provision is adequately reflected in its contracts.
3.3.MoYs shall further ensure that any consultant irrevocably grants KfW and the European Commission, as the case may be, together with third parties or as otherwise agreed with the European Commission unrestricted, transferrable,licensable and exclusive rights of use (free of charge) and exploitation of those results which are subject to industrial or intellectual property rights and which are unlimited with respect to time and place of use. Such licence shall include the right to adapt any transferred rights. MoYs shall ensure that any relevant creator of such transferrable rights waives its exercise of any such relevant rights. Where such results mentioned above include pre-existing rights and MoYs cannot ensure that the European Commission and KfW are grantéd with such rights of free usage, MoYs shall promptly inform KfW in writing thereof.:O0A 
3.4The Minister or the Deputy Minister of Youth and Sports of the Republic of Turkey, authorised by the Minister of Youth and Sports of the Republic of Turkey,

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and such persons as designated by him or her to KfW and auth orised by specimen signatures authenticated by him or her shall represent the Recipient in the execution of this Agreement. The powers of representation shall not expire until their express revocation by the representative authorised at the time has been received by KfW.

3.4The above provisions may be amended or modified at any time by mutual written consent if this should appear useful for the implementation of the Project or the execution of the Project and Implementing Agreement and this Separate Agreement. Declarations or notifications in connection with this Agreement must be in writing. They must be sent as originals or - with the exception of requests for disbursement - via facsimile. Any and all declarations or notifications made in connection with this Agreement must be sent to the following addresses;
for KfW:for MoYS:
KfW Ministry of Youth and Sports 
LEa4 — Municipal Infrastructure Örnek, Oruç Reis Cd. No:13
South East Europe and Turkey 06090 Altındağ
Postfach 11 11 41Ankara 
60046 Frankfurt am Main Germany ' .Turkey 
Fax: +49 69 7431-2944
In all other respects, the provisions of Articles 5.2, 7 and 8 of the Project and Implementing Agreement shall apply to this Separate Agreement accordingly.
Annexes 
Annex 1: . Results matrix 
Annex 2:List of Sub-Projects 
Annex 3:Indicative Time Schedule 
Annex 4:Cost and Financing Plan 
Annex 5: Procurement Plan 
Annex 6a:Mandatory  Provisions for Procurement Subject to National Competitive Bidding 

Annex 6b: Mandatory Provisions for Procurement of Consulting Services, Subject to International Competitive Bidding (ICB)

Annex 6c: Mandatory Provisions for Procurement for National Shopping 
Annex 7: Draft Communication and Visibility Plan 

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Annex 8: Disbursement Procedure 
Annex 9: Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and 
Non-Consulting Services in Financial Cooperation 
Annex 10: Declaration of ndertaking 
Annex 11: Reporting Requirements 
Done in two originals in the English language.
Ankara,this 12day of August,2020this_day of July 29 220
KfW 
Republic of Turkey 
represented by the 
Ministry of Youth and Sports 

Name: FRANK BELLON Name: ClARt WINkLEr Name:Prof. Dr. Hqlis Yunus.RS2TOMNETY Title:KFWOFFICE TURKEY Title: PRINCIPAL DIRECTOR PROTEC MHNAGER Title:Depoty Minister 

Annex 1: Results Matrix - Objectives and indicators 
Indicator: Percentage of surveyed users (refugees or H.C) who report having an increased level of social interactionwith the other community (refugees or H.C) as a result of their use of the recreational facilities.

Indicator: 0

Indicator: Total increase in user capacity (for each type of facility and for each supported province; based on standard capacities). Number of recreational facility projects completed and operational Average level of completion of ongoing recreational facility projects

(using Facility RRF steps). For each sub-project: Level of completion: n/a
(operational): Project monitoring reports KfW Action annual Monitoring Missions

(using Facility RRF steps). For each sub-project: Level of completion: o
(operational): Project monitoring reports

Activity Matrix:
Construction and equipment of indoor and outdoor sport infrastructure and youth centres and camps: Means (main) Stakeholder (EU, MoYS, KfW) coordination by MoYS Technical Support to the MoYS/PIU: Support of various fields (e.g. procurement, financial, site monitoring, Communication and Visibility, Environmental and Social Standards) MoYS/PIU: Integration of the Technical Support Staff into the operational activities and the PIU Costs: 0.5 million EUR
Means (main) Stakeholder (EU, MoYS, KfW) coordination by MoYS MoYS/PIU: Implementation .Capacity providing required staff and expertise Implementation Consultant: Implementation support to the MoYS/PIU, providing services related to preparation and implementation of the infrastructure activities Contractors: construction works and supplies Turkish Government: Provision of construction land Costs: 23.1 million EuR (including construction & equipment and implementation consultancy for construction): Assumptions Continued political support for the Action, stable economic conditions and security situation. Continuity of the composition within the stakeholders of the Action.
Assumptions Continued political support for the Action, stable economic conditions and security. situation. Continuity of the composition within the stakeholders of the Action.: Increasing the project management capacity of the MoYS/PIU



Annex 2: List of Sub-Projects 


Additional List of Sub-Projects (Long List)


Annex 3: Indicative Time Schedule 


Annex 4:


Annex 5: Procurement Plan (Template)
Procurement Plan 
Project: Strengthening the vulnerable young by better and inclusive sports and youth infrastructure and activities 
Funding: EU Facility for Refugees in Turkey (FRIT)

Volume: 24,000,000 EUR 


Contract: Description (location, sector, measure)
Type: Estiamted Cost
4: Estiamted Cost
6: Procur
8: PQ
9: Prior
10: PQ Applicati on Deadline
12: Finalizatio n Date for PQ stage
K: Tender Date
14: Evaluation of Technical Bids
15: Evaluation of Financial Bids
16: Contract
18: Company
19: Contract
20: Completion of Works

Contract: No
Type: ement
4: Yes/No
8: Signing
9: Amount
10: rary
12: Accept
K: Method
14: by
15: Accepta
16: ance
18: nce
19: (EUR)
20: (TL)

Contract: Subtotal

20: Subtotal

Contract: Grand Total

Annex 6a: Mandatory Provisions for Procurement Subject to National Competitive Bidding 

MoYs/ PIU shall apply the following provisions in the carrying out of National Competitive Bidding procedures under the Project:
A.Eligibility 
Bidding shall not be restricted to domestic bidders nor shall there be any advantages for domestic bidders. No restriction shall be applied to foreign bidders who wish to submit a bid.This includes that no measures have been taken to prevent the participation of tenderers from foreign countries as provided for in Art. 53 b) 8) of the Turkish Public Procurement Law.
Bidding shall not be restricted to pre-registéred firms, and foreign bidders shall not be required to be registered with local authorities nor to present a Turkish ID as a prerequisite for submitting bids.

Bidders that are included in the list of sanctions of the United Nations, or of the EU, or of the German Government are not eligible. Therefore, the Declaration of Undertaking needs to be part of the standard forms which. have to be handed with the tenders and which shall constitute a part of the contract to be concluded. Non-compliance with the Declaration of Undertaking or non-submission of a legally binding undersigned Declaration of Undertaking leads to immediate exclusion of the bidder from the further procurement process. In cases of joint ventures, the person who will sign the Declaration of Undertaking. needs to have a power of attorney from the respective parties.

B.Announcement, Publication 
Invitations to bid shall be advertised in the Official Gazette of the Republic of Turkey or in a least one widely circulated national daily newspaper or in an electronic portal of free access allowing a minimum of thirty (30) days for the preparation and submission of bids: In addition, .the invitation to tenderer shall be published on the web side of Germany Trade and Invest (www.GTAl.de). The invitation to tender may not be published in Turkey or elsewhere earlier than it is published through GTAI.

C.Assessment of Bidder's Qualifications 
In the procurement of goods and works, where pre-qualification is not used, the qualifications of the bidder who is recommended for award of contract shall be assessed by postqualification, applying minimum experience, technical and financial requirements which shall be explicitly stated in the bidding documents and which shall be determined by a “pass/fail"method, not through use of a merit point system.

D.Participation by Government-owned enterprises 
Government-owned enterprises shall be eligible to participate in bidding only if they_ can establish that they are legally and financially auțonomous, operate under commercial law and are not a dependent agency of the Government. Furthermore, they will be subject to the same bid and performance security requirements as other bidders.
E.Participation by Joint Ventures 

Participation shall be allowed from joint ventures on the condition that such joint venture partners will be jointly and severally liable under the contract.

Applicable Procurement procedures 
In procurement of goods, services and works by contracting entities, the following procedures shall be applied:
a) open procedure (with post-qualification)
.b) restricted procedure (following pre-qualification).
F. Bidding Documents 
The forms for tender and contract documents of MoYS shall be reviewed by KfW (in English language) and shall subsequently be used for the various tenders (in Turkish language). The documents for tendering award and contracting of works, goods, supplies and services under NCB shall be prepared in Turkish language.

G.Bid Evaluation 
i.Evaluation of bids and the awarding of contract shall be made in strict adherence to the criteria declared in the bidding documents. No off topic criteria shall apply.
ii.No preference shall apply under National Competitive Bidding.
ii.The evaluation of bids and the reasons for contract awarding shall be adequately documented.

H. · Price Adjustment 
Civil works contracts shall contain an appropriate price adjustment clause.
I.Cancellation of tender 
Cancellation of tender as well as retendering shall be subject to KfW's no-objection.
J.Contracts 
All contracts shall be in writing, signed and stamped by authorised signatories of the purchaser and the supplier and shall contain identical terms and conditions of contract to those included in the tender documents. The Declaration of Undertaking shall constitute a part of the contract.

K.  Securities 
Bid securities should not exceed 3% (three percent) of the estimated cost of the contract;performance securities not more than 10% (ten percent). No advance payments shall be made to the suppliers without a suitable advance payment security. The wording of all such securitiés shall be included in the bidding documents and shall be acceptable to KfW.
L.KfW's no-objection 
To issue the no objection KfW needs to be given at least two weeks time to accurately review the documents.


Annex 6b: Mandatory Provisions for Procurement of Consulting Services,Subject to International Competitive Bidding (ICB)

MoYS/ PiU shall apply the following provisions in the procurement of consulting services by International Competitive Bidding:
A:Eligibility 
Bidding shall not be restricted to domestic bidders nor shall there be any advantages for domestic bidders. No restriction shall be applied to foreign bidders who wish to submit a bid.This includes that no measures have been taken to prevent the participation of tenderers from foreign countres as provided for in Art. 53 b) 8) of the Turkish Public Procurement Law.
Bidding shall not be restricted to pre-registered firms, and foreign bidders shail not be required to be registered with local authorities nor to present a Turkish ID as a prerequisite for submitting bids.

Bidders that are included in the list of sanctions of the United Nations, or of the EU, or of the German Government are not eligible. Therefore, the Declaration of Undertaking needs to be part of the standard forms which have to be handed with the tenders and which shall constitute a part of the contract to be concluded. Non-compliance with the Declaration of Undertaking or non-submission of a legally binding undersigned Declaration of Undertaking leads to immediate exclusion of the bidder from the further procurement process. In cases of joint ventures, the person who wil sign the Declaration of Undertaking needs to have a power of attorney from the respective parties.

B. . Announcement,Publication 
Invitations to bid shall be advertised in the Official Gazette of the Republic of Turkey or in at least one widely circulated national daily newspaper or in an electronic portal of free access allowing a minimum of forty (40) days for the preparation and submission of bids. In additión,the invitation to tender shall be published on the website of Germany Trade & Invest (GTAl).
Pre-qualification notices shall be published not less than thirty (30) days in advance óf the deadline for the application. The pre-qualification notices may not be published in Turkey or elsewhere earlier than it is published through GTAI.

C.Participation by Government-owned enterprises 
Government-owned enterprises shall be eligible to participate in bidding only if they can establish that they are legally and financially autonomous, operate under commercial law and are not a dependent agency of the Government. Furthermore, they will be subject to the same bid and performance security requirements as other bidders.
D. Participation by Joint Ventures 
Participation shall be allowed from joint ventures on the condition that such joint venture partners will be jointly and severally liable under the contract.

E.Applicable Procurement procedures 
In procurement of consulting services, restricted procedure (following pre-qualification) shall be applied.

F.Bidding Documents 

The documents relevant for the tendering of works, goods supplies and services under ICB shall be prepared in English and Turkish language. The offers as well as the documents relevant for award and contracting of works, goods supplies and services under IC B shall be prepared in Turkish language.

To allow for KfW's prior review of the bid evaluation, an English version of the evaluation report shall be submitted.

G.Bid Evaluation 
i.. Evaluation of bids and the awarding of contract shall be made in strict adherence to the criteria declared in the bidding documents. No off topic criteria shall apply.
ii.No preference shall'apply under International Competitive Bidding.
ii.The evaluation of bids and the reasons for contract awarding shall be adequately documented.

H.Cancellation of tender 
Cancellation of tender for any reason that is not stipulated in the Public Procurement Law No. 4734 shall be subject to KfW's no-objection.

{.Contracts 
All contracts shall be in writing, signed and stamped by authorised signatories of the purchaser and the supplier and shall contain identical terms and conditions of contract to those included in the tender documents. The Declaration of Undertaking shall constitute a part of the contract.

J.Securities 
Bid securities should not exceed 3% (three percent) of the estimated cost of the contract. No advance payments shall be made to the consultants without an advancé payment guarantee.The wording of all securities shall be included in the bidding documents and shall be acceptable to KfW.

K. KfW's no-objection 
To issue the no objection KfW needs to be given at least two weeks time to accurately review the documents.


Annex 6c: Mandatory Provisions for Procurement for National Shopping 
MoYs shall apply the following provisions in the carrying out of National Shopping under the Project:
A.Eligibility 
Bidding shall not be restricted to domestic bidders nor shall there be any advantages for.domestic bidders. No restriction shall be applied to foreign bidders who wish to submit a bid.This includes that no measures have been taken to prevent the participation of tenderers from foreign countries as provided for in Art. 53 b) 8) of the Turkish Public Procurement Law.For the National Shopping procedure it is not obligatory to invite international bidders to bid.Bidding shall not be restricted to pre-registered firms, and foreign bidders shall not be required to be registered with local authorities nor to present a Turkish ID as a prerequisite for submitting bids.

Bidders that are included in the list of sanctions of the United Nations, or of the EU, or of the German Government are not eligible. Therefore, the Declarátion of Undertaking needs to be part of the standard forms which have to be handed with the tenders and which shall constitute a part of the contract to be concluded. Non-compliance with the. Declaration of Undertaking or non-submission of a legally binding undersigned Declaration of Undertaking leads to immediate exclusion of the bidder from the further procurement process. In cases of joint ventures, the person who will sign the Declaration of Undertaking needs to have a power of attorney from the respective parties.

B.Participation by Government-owned enterprises 
Government-owned enterprises in the Republic of Turkey shall be eligible to participate in bidding only if they can establish that they are legally and financially autonomous, operate under commercial law and are not a dependent agency of the Government. Furthermore,they will be subject to the same bid and performance security requirements as other bidders.
c.Participation by Joint Ventures 
Participation shall be allowed from joint ventures on the condition that such joint venture partners will be jointly and severally liable under the contract.

D.Bidding Documents 
The forms for tender and contract documents of MoYS submitted in English are reviewed by KfW and shall subsequently be used for the various tenders. The documents for tendering award and contracting shall be prepared in Turkish language. It is to be ensured that the Turkish version is prepared accordingly. Bidders shail be given at least twenty (20) calendar days to prepare and submit their bids.

E.Bid Evaluation 
iv.Evaluation of bids and the awarding of contract shall be made in strict adherence to the criteria declared in the bidding documents. No off topic criteria shall apply 
v.No preference shali apply.
vi.The evaluation of bids, and the reasons for contract awarding shall be adequately documented.

F.Cancellation of tender 

Cancellation of tender as well as retendering shall be subject to KfW's no-objection.
G.Contracts 
All contracts shall be in writing, signed and stamped by authorised signatories of the purchaser and the supplier and shall contain identical terms and conditions of contract to those included in the tender documents. The Declaration of Undertaking shall constitute a part of the contract.

H.KfW's no-objection 
To issue the no objection KfW needs to be given at least two weeks time to accurately review the documents.


Annex 7: Draft Communication and Visibility Plan 
The communication strategy, key messages and activities will be elaborated in further detail in the implementation phase. of the Action. MoYs and KfW will closely collaborate to establish a detailed Visibility and Communication Plan (V&C Plan). The V&C Plan will be presented to the EU Delegation at the latest 6 months after signing of the Contribution Agreement. The concepts for individual V&C activities will be coordinated with and submitted to the EU Delegation for prior-approval. KfW will be responsible for the implementation of the communication and visibility plan in coordination with MoYS and EU Delegation. All foreseen contracts will be part of the procurement plan and therefore subject to no objection by KfW:
V&C Guidelines 
All activities will be conducted in line with the "Eu Communication and visibility manual" and the "Communication and Visibility Manual for EU External Actions Projects funded under the EU Facility for Refugees in Turkey".² The communication and visibility activities will be implemented in coordination with the EU Delegation in Turkey. EUD will be informed about upcoming major events at least 10 days before they take place. Designs .of all visibility materials, publications, promotional items, and videos will be submitted to the EuD for review and approval before production.

KfW will coordinate with EUD Turkey where necessary activities such as site visits and interviews: All media outputs shall be shared and made available for use the European Union free from copyrights and limitations. Media related events will be carried out in partnership with EUD.

Throughout all V&C activities, the use of the respective EU logos will be ensured. The EUTurkey joint logo should be accompanied by the following text in English, Turkish and Arabic (and any other language where needed): "This project is funded by the European Union."
This project is funded by the European Union.Bu proje Avrupa Birliği tarafindan finanse edilmektedir.     
The communication and visibility activities will be in line with the Visibility Guideline prepared for non-humanitarian FRiT projects, available here:
http://www.avrupa.info.tr/en/learn-about-eu-visibility-guidelines-16
Communication and Visibility Manual for EU External Actions Projects funded under the EU Facility for Refugees in Turkey 

VisibilityGuidelines May2017_FRIT_EN_20170605_Final.docx 
2 https://www.avrupa.info.tr/en/learn-about-eu-visibility-guidelines-16

The materials, items for beneficiary usage or office supplies to be used by the partners etc.procured under EU funds should display the EU flag accompanied by the following text in English, Turkish and Arabic (and any other language where needed): "Funded by the European Union."
Funded by the European Union.· Avrupa Birigi tarafindan finanse edilmiştic.   
The following disclaimer will be used in relevant materials: "This leaflet/brochure/video... has been produced with the financial support of the European Union. Its content is the sole responsibility of MoYS and may not reflect the views of the European Union."
Target Groups 
The communication activities will be designed in such way to address three circles of recipients 

·$\dot{1}^{\mathrm{s t}}$ circle: Syrian and Turkish children/youths and their families 
$2^{n\mathsf{d}}$ circle: Host communities, local administrations and public authorities, sports federations 

$3^{\mathsf{r d}}$ circle: National and international stakeholders, Turkish public, EU public 
The activities will be tailored to the circle of recipients and the key message to be sent.
General Objectives 
The general objectives of the V&C activities will be to:
 Provide accurate and first-hand information to target groups about existing and upcoming activities of the project;
Promote participation of both SUTP and locál communicates in project activities (information meetings, ground-breaking ceremonies, other measures targeting especially SUTP youth);
Promote positive public opinions about the value of sports for health and mental wellbeing among target groups;
Create opportunities for improved social interaction between Turkish and SUTP youths through joint activities and events (sports events, community events in youth centres)and thus foster integration and social cohesion especially among Syrian refugees and their host communities;
Make visible the contributions of Financing Partners and stakeholders (EU, KfW and MoYS);
Communication Activities 
All activities listed below represent tentative planning and will be further examined and substantiated in the course of preparing the comprehensive V&C Plan.

Activity Type: Public relations / Media
Target Group: Information on the context, content, and progress of the Action
Monitoring: 3º circle

Activity Type: Project Bulletin
Target Group: Information on the context, content, and progress of the Action (e.g. electronic newsletter)
Monitoring: $2^} and 3 circle

Activity Type: Media kit
Target Group: Materials to facilitate adequate press coverage (brochure, statistics, photo material etc.)
Monitoring: 3 circle (media)

Activity Type: Social media
Target Group: Project information on websites and social media channels (twitter, facebook etc.)
Monitoring: all

Activity Type: Promotion materials
Target Group: Sports equipment (footballs, basketballs, volleybalis, others). outdoor and indoor games, USB sticks, pencils etc.
Monitoring: all

Activity Type: Printed materials
Target Group: Information materials (posters, brochures) to be distributed at events etc.
Monitoring: # of recipients

Activity Type: Panels, memory plaques
Target Group: Visibility materials to be installed during events, on facilities etc.
Monitoring: all

Activity Type: Visual materials (video - photo)
Target Group: Photos and videos on project objectives, progress etc. to be posted on social media, shown at events etc.
Monitoring: all

Activity Type: Community activities
Target Group: Youth-centered events such as sports events or community events
Monitoring: 1 and 2^d circle

Activity Type: Public campaigns
Target Group: Social media campaigns e.g, on the value of sports for health social cohesion and promotion of volunteering
Monitoring: 1 circle

Activity Type: Events

Activity Type: Opening / Closing Ceremony
Target Group: Formal opening / closing event informing Turkish stakeholders, EU member states, the donor community etc, about the Action
Monitoring: 3circle

Activity Type: Ground-breaking /Opening Events
Target Group: Local event informing the target group, beneficiaries and other stakeholders about the Action and the concrete measures in the respective province
Monitoring: 1ª and 2nd circle

Activity Type: Public Information Meetings
Target Group: Local level meetings informing about the measures, Environmental and social safeguards, giving a forum to ask questions etc.
Monitoring: 1 and 2 circle
The tótal available budget for the $C+V$ activities is approximately 350.000 EUR. In the $V+P$ plan elaborated and agreed during the first months of project implementation, a more detailed budget will be included.


Annex 8:Disbursement Procedure 
Officer in Charge: Yannic-Manuel Granzer phone: +49 69 7431-8033email: [EMAIL] 
German Financial Cooperation with the Republic of Turkey 
Grant and Project Implementing Agreement of KfW 
EUR 23,795,769

Project: Strengthening the vulnerable young by better and inclusive sports and youth 
infrastructure and activities 

KfW-Reference No.: 42450/ 302000925


1INTRODUCTION 
This annex stipulates the disbursement procedure for the above-mentioned project/programme. The Separate Agreement including this Annex shall be made available to all staff of the borrower, recipient, or project/programme-executing agency (“Authorized Party") and any other party involved with disbursements.

KfW disburses and non-repayable financial contributions (“Funds") upon request of the Authorized Party in accordance with the progress of the projects/programme financed. KfW supervises the contractual use of the Funds which it has reserved for specific goods and services on the basis of the "Separate Agreement" pertaining to the Grant and Project Implementing Agreement. The List of Goods and Services. as well as the corresponding Funds reserved thus form the framework within which the Authorized Party may request disbursement from KfW once ail contractual prerequisites for disbursement have been fulfilled.

2 GENERAL PROVISIONS 
2.1All withdrawal applications shall 
indicate the Kfw Reference Number,
be numbered consecutively and 
'be signed by representatives of the Authorized Party who have been designated as authorized towards KfW and of whom KfW has received specimen signatures (example see Attachment A).

2.2In general, KfW accepts only original withdrawal applications. If, in exceptional cases,a withdrawal application has been transmitted by fax, the original is to be sent by mail immediately afterwards marked as fax confirmation. KfW is released by the Authorized Party from liability for any damage resulting from false transmissions, due in particular to transmission errors, abuse, misunderstanding, or mistakes.
2.3For payments made in a currency other than that committed ("Foreign Currency“),KfW will debit the borrower or recipient with such amount as was expended by KfW for the procurement of the foreign currency, inclusive of incidental expenses.

2.4KfW will not be liable for delays caused by transferring banking institutions in the disbursement or remittance of Funds. If any delay is caused by KfW, its liability will be limited to the payment of interest accrued.

2.5The disbursement advice will be distributed monthly by mail to the addressees of the the Grant and Project Implementing Agreement and to other parties involved as communicated to KfW by the Authorized Party. Provided that the Authorized Party or any other party has communicated an Email address to KfW, the disbursément.advice will be sent automatically on the day of each disbursement to the respective Email address.For communication of an Email address please use the attached model for a letter requesting emailing of disbursement advice (example see Attachment B).

3SPECIAL PROVISIONS 
3.1Authorized Party is the The Republic of Turkey represented by the Ministry for Youth and Sports (MoYS).

3.2Procedure to be applied 
The Funds assigned to goods and services as specified in the Separate Agreement shall be disbursed, after all conditions precedent to disbursement have been fulfilled, in tranches to a Special Designated Account (SDA). The SDA shall be opened in the name of the Republic of Turkey for the Project at the Central Bank of Turkey (in EUR) or at a public commercial bank (in EUR) and shall be disbursed according to the Direct Disbursement Procedure in tranches.

3.2.1 Documents 
Alloriginal evidence of expenditures corresponding to the invoices (without prejudice of Article 6.1.g of the Grant and Project Implementing Agreement) is to be kept until at least five.years after completion of the financed measures and will have to be accessible at all times for inspection by KfW or third parties so instructed by KfW (e.g. auditors).
3.3 Operation of the Special Designated Account 
The Authorized Party instructs KfW to remit a first tranche to the Special Designated Account as an initial deposit (advance).The actual amount to be disbursed, is subject to the presentation of the respective disbursement forecast for the expenditures planned for the following 12 months and the Form with the bank details from the SDA (Annex D) by the Authorized Third Party.

The account is to be kept in EUR.
The Special Designated Account will have a ceiling of EUR 15 million and be managed by the Authorized Party. The Authorized party may request for replenishment of the SDA if the account balancé amounts to less than 50% of the agreed maximum value. The request for the replenishment of the designated account shall be accompanied by documentary evidence on the past use of funds (statement of expenditures) and the current account balance.

Disbursements of the following replenishment requests are subject to submission of duly signed withdrawal applications (see Attachment C), indicating the beneficiary's name and payment instructions (full bank details) and accompanied by statements of expenditures (SoE) and a forecast for the following 12 months:

3.4Debit advices will be automatically distributed monthly by mail to the addressees of the Separate Agreement and to other parties involved as communicated to KfW by the Authorized Party. In the event the Authorized Party has communicated an e-mail address to KfW, the debit advices will be sent daily.

KfW has the right at any time to reduce the volume of the Special Designated Account and is no longer obligated to replenish the Special Designated Account if it is entitled towards the Authorized Party to suspend disburséments under the Grant and Project Implementing Agreement. Nothing in this paragraph prejudices KfW' s. right in accordance with the Grant and Project Implementing Agréement to demand the immediate repayment of all funds not adequately proven to have been used for the agreed purpose, and the Authorized Party's obligations to inform KfW immediately of such failure and to act accordingly and on their own initiative.

The Authorized Party shall assign an external auditor/ practitioner to examine annually, in compliance with the "Terms of Reference: Assurance Engagement for Funds Disbursed under the Disbursement in Tranches Procedure" (Attachment D) whether or not the Funds - have been managed properly. The annual audit reports (signed original documents including the corresponding "Statement on Internal Control", if any) shall be presénted to KfW no later than three months after the end of the Authorized Party's financial year.
If the initial disbursement is effected during the first half of the financial year, the first audit shall be presented to KfW no later than three months after the end of that financial year. If the initial disbursement is effected during the second half of the financial year, the first audit shall be presented to KfW not later than three months after the end of the following financial year.In this case, the period under review may cover up to 18 months.

The final audit report shalf be presented no later than three months after the end of the financial year in which the final payment out of the Special Account or a Local Special Account is effected or six months after the final payment out of the Special Account or a Local Special Account, whichever occurs earlier.

The audit costs for the external auditor shall be borne by the Authorized Party.
Please contact the KfW-official mentioned above if you have any questions about the disbursement procedure, quoting the KfW-reference number.

Attachments 
A)Example of a Letter Designating Authorized Signatories 
B) Model for a letter requesting emailing of disbursement advices 
C) Form for withdrawal application Form under the Tranches Procedure and evidence of use of funds.

D)Form with bank details from SDA 
E) Terms of Réference: Assurance Engagement in accordance with ISAE 3000 - revised for Fúnds disbursed in Tranches 


Attachment A 
EXAMPLE OF A LETTER DESIGNATING AUTHORIZED SIGNATORIES 
Party of the Authorized Representative according to the Financing/Project/Programme Agreement)
To:KfW 
Attn: LEe3
Palmengartenstraße 5-960325 Frankfurt am Main Federal Republic of Germany 
Bankengruppe 
German Financial Cooperation with the Republic of Turkey 
Grant and Project Implementing Agreement of KfW 
EUR 23,795,769

Project/Programme name: Strengthening the vulnerable young by better and inclusive 
sports and yout infrastructure and activities 
KfW-Reference No.: 42450/ 302000925


Dear Sir/Madam,
With reference to the Financing/Project/Programme Agreement for the project/programme mentioned above, we would like to inform you that any one of the persons whose authenticated specimen signatures appear in this letter is authorized to sign withdrawal applications on behalf of the Borrower/Recipient/Project/Programme Executing Agency 
a)Name:
Function:
Specimen Signature:


c)Name:
Function:
Specimen Signature:

All previous notices (if any) providing signatures of officials authorized to sign applications for withdrawal under this financial contribution are hereby revoked.

In compliance with KfW's identification requirements we hereby enclose readable copies of the passport of each person authorized to sign withdrawal applications in connection with this financial contribution.

Yours sincerely,
Signature of the Authorized Representative of the Financing/Project/Programme Agreement 
Date 
Note: In the event that each application is to be signed by more than one official, the authorization must state this clearly. If authorized signatories are divided into two groups, and joint signature is required, this must also be clearly stated.


Attachment B 
MODEL FOR A LETTER REQUESTING EMAILING OF DISBURSEMENT ADVICE 
(Full name and address)
via fax to: ++49 69 7431 3514KfW Bankengruppe Attn: BKf4
Palmengartenstraße 5-960325 Frankfurt am Main Federal Republic of Germany 
Dear Sir/Madam,
We hereby kindly request the dispatch of disbursement advice to us via Email' to:
(ONE address only)
All previous requests (if any) providing an Email address for the dispatch of disbursement advices are hereby revoked.

Yours sincerely,
Signature of the Authorized Representative 
Date 
Note:
' Email contains a scanned disbursement advice (PDF file) which wilbe sent to you automatically on the day of the disbursement 


Attachment C 
Withdrawal Application for disbursement of tranches and evidence of use of funds 
REPUBLIC OF TURKEY Ministry for Youth and Sports ("MoYS")
KfW 
Attn: BKf4
Palmengartenstraße 5-960325 Frankfurt am Main Federal Republic of Germany 
Bankengruppe 
German Financial Cooperation with the Republic of Turkey Grant and Project Implementing Agreement of KfW EUR 23,795,769
Project/Programme name: Strengthening the vulnerable young by better and inclusive sports and youth infrastructure and activities KfW-Reference No.: 42450/ 302000925
Special Designated Account No........at ....(Name of Bank)
Withdrawal Application: Request for replenishment
No.: EUR

Withdrawal Application: Present balance of the Speciąl Designated Account
No.: EUR

Withdrawal Application: Ceiling of the Special Designated Account
No.: EUR

Withdrawal Application: Evidence of use of funds since last request
No.: EUR

Withdrawal Application: Total use of funds from Special Designated Account
No.: EUR
Dear Sir/Madam,
In accordance with the agreed disbursement procedure we enclose the updated documentary evidence on the use of funds in simplified form. This evidence is composed of:
Statement of expenditures based on payment certificates, including a forecast for the following 12 months 

We confirm that the expenditures were made and accounted for in conformity with the Disbursement Procedure agreed and were not financed from any other sources.
We request disbursement of the amount stated in above table to the following account:
Bank in charge of the account: Name and place of account holder

Attachment C 
Account No.: IBAN

Account No.: Swift Code
Signature of Authorized Party 

Attachment C 
Sub-Annex 2 to Withdrawal application No: 42450/ 302000925 (Replenishment) dated.Statement of Expenditures (soE)

KfW-Reference No:: 42450
Project/Programme Name:: Strenthening the vulnerable young by better and inclusive sports and youth infrastructure and activities
Accounting Period:: From.
Column 1*: Consecutive No. and description of individual measures
2: Amount of measure (as agreed)/ EUR:
3: Expenditure in preceding accounting period EUR:
4.: Expenditure in current accounting period EUR:
5: Total expenditures EUR:
6: Still to be disbursed (column 2 , less column 5) EUR:
7: Forecast of funding requirements EUR:

Column 1*: TOTAL
*Please list the items according to those indicated in the Annex to the Separate Agreement, "Total Cost and Financing.*For the initial payment please only fill in the columns 1, 2 and 7

Attachment D 
Sender:
(full name and address)
KfW 
Attn: BKf4
Palmengartenstraße 5-960325 Frankfurt am Main Federal Republic of Germany 
Bankengruppe 
Name of Project/Program: Strengthening the vulnerable young by better and inclusive.
sports and youth infrastructure and activities 
KfW Ref. No: 42450/ 302000925


Dear Sir/Madam,
With regard to the Project/Program mentioned above, we hereby make the following declarations on behalf of the Authorized Party:
1)The bank details of the Special Designated Account are as follows:

2) The account  bears interest.
 does not bear interest, because 
 Signature of Authorized Party 

Attachment E 
TERMS OF REFERENCE (“TOR”)
 Assurance Engagement in accordance with ISAE 3000 - revised  for Funds disbursed in Tranches 
Funds disbursed in Tranches (“Subject Matter”)
1. The present assurance engagement shall cover all payments disbursed in tranches by KfW ("Disbursement in Tranches") in favour of ..……. [Name of the beneficiary entity concerned, i.e., Name of Authorized/Authorized Third Party,Project Exeçuting Agencyand/or other Project Implementation Unit concerned] (the “Entity") under the financial conditions of KfW loan/grant no.[KfW reference no.] for financing of ….' [(part of) nae of project/programme] (the “Project”)

2. The preparation of the Project Financial Reports ("Financial Reports”), the disbúrsement requests presented to KfW and the Statements of Expenditures ("SOE") (all together: "Subject Matter Information") is the responsibility of Entity.

3.The financial information has to be established in accordance with consistently applied accounting standards and the underlying agreements governing the use of funds, notably the Loan/Financing Agreement(s) including the corresponding Separate Agreement as well as other agreements channelling Funds to third parties on a grant or loan basis (together the "Relevant Agreements”).

Scope 
4. This engagement is a reasonable assurance engagement in accordance with International Standard on Assurance Engagements (ISAE 3000  revised)as published by the International Auditing and Assurance Standards Board of the International Federation of Accountants. This standard requires that the auditor/practitioner will plan and perform procedures considered necessary to obtain reasonable assurance about the Subject Matter information (including —if necessary  on-site visits).

5. The assurance engagement 
will be effected annually (“Reporting Period”).
shall cover in one single Report ("Report") exclusively expenditures listed in the SOE of the Reporting Period.

Objective 

Attachment E 
6. The objective of the assurance engagement ("Objective") is to permit the auditor/practitioner to express a conclusion on the Financial Reports, the disbursement requests and subsequent SOE as far as the Subject Matter is concerned and to obtain reasonable assurance about whether the Subject Matter Information is free from material misstatement regarding proper use of KfW funds according to the criteria mentioned below (paragraph 8).
7. The auditor/practitioner shall consider that mere account transfers, advances to any other accounts or to cash boxes as well as advances to service providers which have not been cleared until the end of the Reporting Period cannot be classified as “use of funds" and shall be shown separately.
8. In a form that conveys the auditor's/practitioner's position and based on the Subject Matter Information the auditor/practitioner shall express his conclusion with reasonable assurance on the following criteria ("Criteria”), and shall thus confirm whether in all material aspects:
(a)The payments by the Entity to the final . beneficiaries out of KfW Disbursement in Tranches have been made in accordance with the conditions of the Relevant Agreements. Where ineligible expenditures are identified, these should be noted separately in the Report.
(b)Expenditures are supported by relevant and reliable evidence. There were no indications that these expenditures had already been financed by other sources.

In addition, project receivables (such as advances, tax claims ...) paid in former Reporting Periods have been cleared and been used for project purposes, supported by relevant and reliable evidence.
(c)The SOE referred to in the Report can be relied upon to support the related disbursement requests. Clear linkage exists between the disbursement requests presented to KfW, the SOE of the Reporting Period and the accounting records of the Entity.

(d)The procurement process of goods and services financed was in accordance with the Relevant Agreements.

Report(s)
9. The Report(s) shall 
(a) be issued by a renowned auditor/practitioner in English language.
(b) be presented -annually (signed original(s)) not later than three months after the end of the Reporting Period covered.

The final audit report shall be presented no later than three months after the end of the Reporting Period in which the final payment out of funds of the last Tranche Disbursement is effected or six months after the final payment out of funds of the last Tranche Disbursement, whichever oceurs earlier.


Attachment E 
(c) include at a minimum the following elements:
description of the Subject Matter 
applied Criteria to evaluate the Subject Matter and to express the auditor's/practitioner's conclusion as defined under paragraph8above 

identification of the level of assurance obtained 
informative summary of work performed as to extent, locations, etc.
description of significant limitations 
(d) show in a separate paragraph any tax amounts or other contributions paid from the KfW funds and not refunded, if the Relevant Agreements prohibit financing of these costs.

(e) comprise the auditor's/practitioner's statement on the seriousness of observations noted including the consequences of specific deficiencies, if any, also in connection with the internal control system.
f)contain the following Annexes:
 Summary of the auditor's/practitioner's . conclusions during the Reporting Period (see Annex A to these ToR)

 Schedule showing receipts, transfers (if any) and disbursements of all accounts involved under this project - also from other donors, if applicable - (see Annex B to these ToR), in particular showing cumulated figures since project start.

Disbursement Requests and SOE of the Reporting Period 
These Terms of Reference (ToR)
Management Letter / Statement on Internal Control 
10. If considered pertinent, the auditor/ practitioner shall prepare a "Management Letter" or "Statement on Internal Control" in which he will 
(a) .give comments, observations and recommendations on the accounting records systems and controls examined during the course of the engagement (with special focus on the handling of project receivables such as advances, tax claims, etc.).

(b)identify specific deficiencies and areas of weakness in relevant systems and controls that have come to the auditor's/practitioner's attention and make recommendations for their improvement.

(c)report on actions taken by the management to make improvements with respect to deficiencies and areas of weakness reported in the past;
(d)bring to the management's attention any other matters that the auditor practitioner considers pertinent.


Attachment E 
Liability 
11.The amount of the professional liability insurance shall be based on Íocal/regional standards for audit companies. When prompted to do so, the auditor/practitioner will provide KfW with evidence of his liability insurance.
Review 
12.The auditor/practitioner shall keep documentation supporting his conclusion until at least five years after completion of the assurance engagement and shall have them accessible at all times for review by KfW or any third party commissioned by KfW.


Attachment E 
Annex A (to be attached to every Report)
SUMMARY [Issued on the auditor's/ practitioner's letterhead]
Name of Project / Programme:

KfW Ref. No.:

Subject Matter: ....


Reporting Period:

Within the scope of our reasonable assurance engagement under the above mentioned Project / Programme,performed in accordance with International Standard on Assurance Engagements (ISAE 3000 - revised), we express our conclusion on the following points:
Applied Criteria: a) The payments by the Entity to the final beneficiaries out of KfW Disbursement in Tranches have been made in accordance with the conditions of the Relevant Agreements. Where ineligible expenditures are identified, these should be noted separately in the Report.

Applied Criteria: b) Expenditures are supported by relevant and reliable evidence (such as contracts, invoices, guarantees etc.). There were no indications that these expenditures had already been financed by other sources. In addition, project receivables (such as advances, tax claims etc.) paid in former Reporting Periods have been cleared and been used for project purposes, supported by relevant and reliable evidence

Applied Criteria: c) The SOE referred to in the Report can be relied upon to support the related disbursement requests. Clear linkage exists between the disbursement requests presented to KfW, the SOE of the Reporting Period and the accounting records of the Entity. . S

Applied Criteria: d) The procurement process of goods and services financed was in accordance with the Relevant Agreements.

Applied Criteria: e) No other important findings and observations have been disclosed during the engagement.

Applied Criteria: f) All observations raised in former reports have been solved by now (for details please refer to page .....) - not applicable in case of first report hereunder.
*Result NO" requires a reference to a page/section of the Report.
Date:
Stamp/Signature Auditor / Practitioner:

[Issued on the auditor's/practitioner's letterhead]
(to be attached to every Report)
KfW Ref. No....: Reporting Period from ... to
Special account: Unified Currency (preferably EUR) **) applicable only in case other accounts are used. - for accounts in local currency, please add currency and exchange rate used -

KfW Ref. No....: a) account balance at the beginning of the Reporting Period

KfW Ref. No....: b) inflow of funds from KfW .
Special account: plus

KfW Ref. No....: c) inflow from other donors, credit interest, other receipts - if any
Special account: plus

KfW Ref. No....: d) incoming. transfers between accounts - if any (only from accounts named here)
Special account: plus

KfW Ref. No....: e)outgoing transfers between accounts - if any (only in favour of accounts named here)
Special account: less

KfW Ref. No....: f)expenditure (including advances) paid in Reporting Period
Special account: less

KfW Ref. No....: g) account balance at the end of the reporting period

KfW Ref. No....: Cumulated amounts from project start until end of Reporting Period - KfW funds only
Special account: Unified Currency (preferably EUR)

KfW Ref. No....: a) cumulated inflow of funds (special account)

KfW Ref. No....: b) cumulated expenditure less advances not vet cleared
Date:Stamp/Signature Auditor / Practitioner:

Annex 9: KfW Procurement Guidelines 
https://www.kfw-entwicklungsbank.de/PDF/Download-Center/PDF-DokumenteRichtlinien/Vergaberichtlinien-2019-Englisch-Internet_2.pdf 

Financial Cooperation 
»Guidelines for Procurement 
January 2019
Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and NonConsulting Services in Financial Cooperation with Partner Countries 
Bank aus Verantwortung 

Published by:
KfW Bankengruppe 
Palmengartenstrasse 5-9
60325 Frankfurt àm Main, Germany 
Phone +49 69 7431-0
Fax +49 69 7431-2944
www.kfw.de 


Edited by:KfW Development Bank, Promotional Instruments and Procedures 
Please direct any queries concerning these Guidetines to:LR01 - FC-Procurement and NonFinancial-Risks 
Email [EMAIL] Fax +49 69 7431-3363
Version January 2019

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
PREFACE 
Financial Cooperation as part of German Development Cooperation is implemented by KfW Development Bank (KfW) as a public financial institution. Its function is to finance investments in economic and social infrastructure, poverty alleviation, environmental protection and the conservation of natural resources by providing loans on favourable terms and grants as well as complementary assistance and training measures. On behalf of the German Government and its Ministries (the Federal Ministry for Economic Cooperation and Development (BMz), the Federal Foreign Office (AA) and others), KfW provides funding to its partners. In addition to full funding by KfW, projects may be financed in full or in part by a mandator, such as.the European Union.
Sustainability with respect to economic, ecologic ánd social matters is an overarching objective in Financial Cooperation. KfW is committed to ensuring during preparation, design, implementation and operation of the underlying projects and programmés that this objective is met and that funding is used for the intended purpose. Therefore all parties involved shall comply with the principles of competition, fairness, transparency, confidentiality, economic efficiency and sustainability during the procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services (in each case as defined below).

The purpose of these Guidelines is to specify KfW's requirements for procurement and contracting and to set out in detail the scope of monitoring and reviews undertaken by KfW.These Guidelines are part of the Funding Agreement (as defined below) between KfW and its partners.

Feedback on or questions about this document should be in writing to the following address:[EMAIL] 

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Table of Contents 
1. Scope of Application and Procurement Framework 
1.1 Scope of Application of the Guidelines 

1.2 Fundamental Arrangements.

1.2.1 Basic Principles ..

1.2.2 Responsibility for Procurement and Contract Performance.

1.2.3 Declaration of Undertaking 

1.2.4 KfW's Standard Tender Documents 
1.3 Eligibility Criteria.

1.3.1 Rules of Nationality and of Origin.

1.3.2 Grounds for Exclusion 

1.3.3 Conflict of Interest..

1.4 Sanctionable Practice 

1.5 Social and Environmental Responsibility 
1.6 Monitoring and Review by KfW 

1.6.1 General ..

1.6.2 Procurement Plan.

1.6.3 No-Objection - Prior Review.

1.6.4 No-Objection - Simplified Review.

1.6.5 No-Objection - Post Review.

1.6.6 Renewed No-Objection.

1.6.7 Advance Tendering 

1.6.8 Prefinanced.Contracts.

1.6.9 Indirect Financing ..

1.6.10 Sanctions by KfW for Misprocurement.

2. General Provisions for the Tender Process 

2.1 Tender Procedures 

2.1.1 International Competitive Bidding 

2.1.2 National Competitive Bidding 

2.1.3 Limited Competitive Bidding.

2.1.4 Price Quotation 

2.1.5 Direct Award ..

2.2 Two-Stage and Single-Stage Selection ..

2.3 One-/Two-Envelope Submission of Offers.

2.4 Preparation of the Tender Process.


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in 
Financial Cooperation with Partner Countries 
2.4.1 Standard Tender Documents and Draft Contract,
2.4.2 Standards and Technical Specifications, Brand Names 
2.4.3 Registration and other Administrative Requirements..

2.4.4 Joint Ventures..

2.4.5 Language..

2.4.6 Currencies ..

2.4.7 Taxes and Duties.

2.4.8 Guarantees and Securities 

2.4.9 Fees for Tender Documents 

2.4.10 Submission Deadlines.

2.4.11 Domestic Preference.

2.5 Execution of the Tender Process 

2.5.1 Publication of Tender Notice 

2.5.2 Communications, Clarification of Tender Documents and Pre-Bid Meeting 
2.5.3 One Application/Offer per Applicant/Bidder .

2.5.4 Opening of Applications/Offers.

2.5.5 Preliminary Examination of Applications/Offers 
2.5.6 Evaluation of Evidence of Qualification.

2.5.7 Information and Publication of Prequalified Applicants 
2.5.8 Evaluation of Offers.

2.5.9 Clarification of Applications/Offers during Evaluation 
2.5.10 Extension of Offer Validity 

2.5.11 Evaluation Report.

2.5.12 Pre-Award Discussions 

2.5.13 Information of Bidders and Award of Contract 
2.5.14 Publication of the Result of the Tender Process.

2.5.15 Cancellation of a Tender Process 
2.5.16 Publication of Tender Process Cancellation 
2.5.17 Debriefing 

2.6 Procurement Related Complaints 

2.7 Electronic Procurement.

3. Provisions for Procurement of Consulting Services 
3.1 Tender Agents and Agency Contract..

3.2 Two-Stage Selection for Consulting Services 
3.3 Pre-Qualification for Consulting Services.

3.4 Evaluation Methods for Consulting Services 
3.4.1 Quality and Cost-Based Selection (QCBS).

3.4.2 Least Cost Based Selection (LCS)..


Guidelines for.the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in 
Financial Cooperation with Partner Countries 
3.4.3 Quality Based Selection (QBS).

3.4.4 Fixed Budget Based Selection (FBS).

3.5 Availability and Replacement of Proposed Key Staff before Award of Contract.
4. Provisions for Procurement of Works, Plant, Goods & Non-Consulting Services 
4.1 Engagement of à Consultant.

4.2 Single- and Two-Stage Selection.

4.3 (Pre-)Qualification for Works and Plant Contracts 
4.4 Evaluation Methods for Works, Plant, Goods and Non-Consulting Services 
4.4.1 Lowest Price Evaluation 

4.4.2 Bonus-Malus Adjusted Price Evaluation 
4.4.3 Weighted Evaluation.

4.4.4 Life Cycle Cost Evaluation (LCC).

4.5 Alternative Bids.

4.6 Discounts.

4.7 Transport and Insurance 

4.8 Force Account..

5. Procurement not subject to Public Procurement Regulations, Financial Intermediaries and 
Special Cașes.

5.1 Procurement not subject to Public Procurement Regulations 
5.2 Financial Intermediaries 

5.3 Specific Case of Concessions and Output Based Contracts.


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Definitions: Capitalized terms used in the Guidelines have the meaning ascribed to them in this Section

Definitions: Appendix

Definitions: Applicant

Definitions: Application

Definitions: Award of Contract

Definitions: Bid

Definitions: Bidder

Definitions: Coercive Practice

Definitions: Collusive Practice

Definitions: Consulting Services

Definitions: Contract

Definitions: Contractor

Definitions: Corrupt Practice

Definitions: Declaration of Undertaking (“DoU”)

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consuiting Services in Financial Cooperation with Partner Countries 
ESHS 
Fraudulent Practice 
Funding Agreement 
Goods 
GTAI 
Guidelines 
Invitation to Bid (“ITB”)

Joint Venture ("JV")
Key Expert 
Mandate 
Non-Consulting Services 
No-Objection 
Obstructive Practice 
Environment, Social (incl. issues of sexual exploitation and abuse and gender-based violence), Health and Safety (incl. of security for personnel).

Any action or omission, including misrepresentation that knowingly or recklessly misleads, or attempts to mislead, a person to obtain a financial benefit or to avoid an obligation.

Agreement between (a) KfW and a borrower (in the case of a loan) or (b) KfW and a recipient (in the case of a grant), setting out the terms and conditions pursuant to which funding is made available by KfW.
Commodities, raw material, machinery, equipment, vehicles, and related services, e.g. transportation, insurance,  installation,commissioning, training, and initial maintenance.
Germany Trade and Investment GmbH ("GTAl"), the economic development agency of the Federal Republic of Germany which publishes diverse project and procurement related information on its website (www.gtai.de).

KfW's Guidelines for the Procurement of Consulting Services, Works,Plant, Goods and Non Consulting Services in Financial Cooperation with Partner Countries.

Set of documents inviting prequalified Applicants, interested or preselected Persons, as the case may be, to submit a Bid.
Joint Venture (JV) means an association with or without a legal personality distinct from that of its members, of more than one Person where one member has the authority to conduct all business for and on behalf of any and all the members of the JV, and where the members of the JV are jointly and severally liable to the PEA for the performance of the Contract.

A single individual professional whose skills, qualifications,knowledge and experience are critical to the performance of the Contract and whose CV is taken into account during the evaluation.
KfW may be given a Mandate to carry out project funding with financial means of a mandator (e.g. European Union) based on a mandate agreement.

Services which are not Consulting Services. Non-Consulting Services are normally bid and contracted on the basis of performance of measurable outputs, and for which performance standards can be clearly identified and consistently applied, e.g. topographical and geotechnical surveys, soil investigations, aerial surveys and remote sensing, drilling, aerial photography, satellite imagery, mapping and similar operations, transport and distribution of Goods.
KfW's written notice concerning PEA's documents and decisions in the preparation and execution of a Tender Process.
Means (i) deliberately destroying, falsifying, altering or concealing evidence material to the investigation or the making of false statements to investigators, in order to materiaily impede an official investigation into allegations of aCorruptPractice,  Fraudulent 

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Practice, Coercive Practice or Collusive Practice, or threatening,harassing or intimidating any Person to prevent them from disclosing their knowledge of matters relevant to the investigation or from pursuing the investigation, or (ii) any act intended to materially impede the exercise of KfW's access to contractually required information in connection with an official investigation into allegations of a Corrupt Practice, Fraudulent Practice, Coercive Practice or Collusive Practice.

Offer 
Partner Country 
Person 
Plant 
Prequalification 
Procurement Plan 
Project Executing Agency ("PEA”)
Proposal 
Public Procurement Regulation 
Request for Application ("RfA")
Request for Proposal (“RfP”)

Sanctionable Practice 
Single-Stage Selection 
Standard Tender Documents ("SDO")
Subcontractor 
General term for Proposals and Bids.
Country of the PEA, in which the KfW financed project/programme is implemented.

Any natural or legal person or an association of two or more of the foregoing.

Equipped facilities, executed on the basis of design, supply,installation, commissioning, maintenance, modification and protection (e.g. power plant, sewage plant or a production facility).
First stage of a Two-Stage Selection to identify a number of eligible and qualified Applicants, who will then be invited to submit an Offer.
Document defined in Article 1.6.2 and set up by the PEA listing all Tender Processes for Contracts financed byKf including key procurement related information.

. Entity in charge of implementing a project, which directiy or indirectly receives funds made available under the Funding Agreement.
Set of documents submitted by Bidders in order to participate in a Tender Process for procurement of Consulting Services.
Law or legal regulation established by the state of the PEA for the public procurement of Consulting Services, Works, Goods, Plant, or .Non-Consulting Services in the Partner Country.
Set of documents inviting potential Applicants to submit their evidence of qualification to perform the Contract.
Set of documents inviting prequalifiedApplicants,interested or preselected Persons, as the case may be, to submit a Proposal.
Any Coercive Practice, Collusive Practice, Corrupt Practice,Fraudulent Practice or Obstructive Practice (as such terms are defined herein) which is unlawful under the Funding Agreement.
Tender Procéss in which Persons submit their evidence of qualification together with their technical and financial Offer.
Set of Tender Documents issued by KfW for procurement in KfWfinanced Projects.

Person to whom the Contractor subcontracts parts of the Contract while remaining responsible to the PEA during the Contract performance.


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Tender Document(s)
Tender Procedure 
Tender Process 
Terms of Reference (“ToR”)

Two-Stage Selection 
Works 
RfA, ITB and RfP, including Draft Contract as well as any clarification or amendment thereof during the Tender Process.
Type of procedure (e.g. ICB, NCB, LCB Direct Award) undertaken to approach Persons for the procurement of Consulting Services,Works, Goods, Plant, or Non-Consulting Services.
Process carried out to procure Consulting Services, Works, Goods,Plant or Non-Consulting Services, starting with the publication of a tender notice/invitation to submit an Offer, as the case may be, and ending with Award of Contract or cancelation of a Tender Process.
Description of the objectives, scope of work, activities, and tasks to be performed, respective responsibilities of the PEA and the Contractor, and expected results and deliverables of a Consulting Services Contract.

Tender Process which is divided into two consecutive stages with an upstream Prequalification.

Construction, repair, rehabilitation, deconstruction, restoration and maintenance of civil work structures as well às related services, e.g.transportation, installation, commissioning and training.

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
1. Scope of Application and Procurement Framework 
1.1 Scope of Application of the Guidelines 
These Guidelines apply to the procurement of Consulting Services, Works, Goods, Plant and Non-Consulting Services by the PEA in projects and programmes financed in full or in part by Kfw1. The Guidelines are applicable as well if funding is made available as follows:
(1)In the case of mandates, unless where otherwise agreed with the provider of the mandate funds;
(2)in the case of co-financing by KfW and one or several other development partners.However, in such an event, the Guidelines may be,' in all or in part, replaced by rules set out jointly with other development partners prior to any procurement procedure²;
(3)in the case of advanced tendering as per Article 1.6.6;
(4)in the case of Contracts prefinanced by the PEA as per Article 1.6.7
(5)in the case of indirect financing (e.g. budget support, policy-based lending, result-based lending or joint programs and funds including multi donor trust funds) as per Article 1.6.8;
(6)in certain cases of funding to financial intermediaries (e.g. regional or national development banks or funds or specialised financial institutions) for the financing of economic or social infrastructure by final beneficiaries or borrowers as per Article 5.2. The Guidelines do not apply if the financial intermediary on-lends the funding to private borrowers which bear the financial risk.

In accordance with the Funding Agreement the Guidelines are binding on the PEA and any other entity officially in charge of procuremént. The Guidelines apply without prejudice to the Public Procurement Regulation or other applicable local laws and regulations. In the case of a conflict between the Guidelines and the Public Procurement Regulation or other applicable local laws and regulations the PEA undertakes to inform KfW of its own accord and without undue delay in order to agree on provisions prior to any procurement that best preserve the basic principles as outlined in Article 1.2.1.

1.2 Fundamental Arrangements 
1.2.1 Basic Principles 
The Guidelines reflect the following basic principles which apply in KfW-financed procurement in accordance with internationally recognised practices:
Competition 
Procurements must be carried out on the basis of competitive bidding. The procedures to be chosen for the procurement must address the maximum number of potential Applicants/Bidders.
The Guidelines apply analogically to KfW's procurement in its own name up to the applicable EU procurement thresholds.
2 In particular, KfW is party to a partnership agreement with Agence Francaise de Developement (AFD) and the European Investment Bank (EiB) in the context of the Mutual Reliance Initiative (MRl).5 a s è

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Fairness 
Potential Applicants/Bidders must be given equal opportunity to participate in a Tender Process.Unequal treatment of (potential) Applicants/Bidders must be prevented.
Transparency 
The Tender Process must be thoroughly documented. Such information must be made available to all parties involved in accordance with their respective right to information.
Confidentiality 
All procurement-related information is confidential. Only the parties involved shall have access to the relevant information in accordance with their respective right to information.
Economic Efficiency and Sustainability 
In the interest of an efficient use of funds provided by KfW the aim of procurements is to award Contracts to Bidders with the best cost-performance-ratio. The Tender Process must take into account criteria that reflect not only the price, but also quality as weil as technical and sustainability aspects.

Proportionality 
The basic principles set out above must be applied appropriately, taking into consideration all relevant circumstances and the balance of interests during the respective Tender Process.
1.2.2 Responsibility for Procurement and Contract Performance 
The PEA is responsible for the preparation and implementation of the procurement and the administration and performance of the Contracts. The relationship between the PEA,Applicants/Bidders and Contractors is exclusively governed (i) by the Tender Documents, (ii) the respective Contract and (ii) applicable laws and regulations.

KfW provides financing pursuant to the terms and conditions as set out in the Funding Agreement. No contractual relationship shall be deemed to exist between KfW and any third party other than the PEA. Any communications which may be exchanged between any third party and KfW in the context of a project shall not constitute and shall not be interpreted as constituting any undertaking or a stipulation by KfW in favor of such a third party.

KfW may suspend or terminate a Funding Agreement without the Contractors being informed beforehand and without being entitled to claim from KfW any direct right to the amounts which, as the case may be, originate from such financing.

Unless otherwise agreed in the Funding Agreement, the PEA undertakes to retain and to make available to KfW (or an agent appointed by KfW) for a period of at least six (6) years from the date of fulfilment or termination of a Contracts records and documents relating to the Tender Process ánd the implementation of the Contract, in particular those documents which are subject to KfW's No-Objection as per Article 1.6.3.

1.2.3 Declaration of Undertaking 
The PEA and the respective Contractor (including all JV partners and proposed or engaged Subcontractors under the Contract) shall observe the highest standard of ethics and respect social and environmental standards during the Tender Process and the implementation of a Contract. The PEA shall require Applicants/Bidders to provide a duly signed Declarationof Undertaking as part of any Application, Offer and Contract (see Appendix 1). In the case of:ço3 A 

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
financing, the Declaration of Undertaking may be replaced by a specific statement approved by all co-financiers prior to any Tender Process.

Should the Declaration of Undertaking not be provided or should the declarations or commitments by Applicants, Bidders or Contractors included therein not be complied with, KfW is entitled to take further measures in accordance with Articles 1.3.2 and 1.3.3.

1.2.4 KfW's Standard Tender Documents 
. KfW provides a set of Standard Tender Documents (SDO) for use in Projects with financing from KfW and highly recommends the use thereof, especially in the case of ICB in order to ensure an efficient Tender Process in compliance with the Guidelines. If the PEA is obliged to use Tender Documents others than KfW's SDOs, the PEA has to ensure compliance with the provisions of the Guidelines in particular as per Article 1.5 and the general requirements included in Appendix 5.

.1.3 Eligibility Criteria 
1.3.1 Rules of Nationality and of Origin 
Consulting Services, Works, Goods, Plant and Non-Consulting Services are eligible for KfW financing regardless of the country of origin of the Contractors (including Subcontractors and suppliers for the execution of the Contract), except where an international embargo or sanction by the United Nations, the European Union or the German Government applies.
1.3.2 Grounds for Exclusion 
Applicants/Bidders (including all members of a JV and proposed or engaged Subcontractors under the Contract) shall not be awarded a KfW-financed Contract if, on the date of submission of their Application/Offer or on the intended date of Award of Contract, they:
(1)are bankrupt, being wound up or ceasing their activities, are having their activities administered by courts, have entered into receivership, or are in any analogous situation;
(2)have been:
a)convicted by a final judgement or a final administrative decision or subject to financial sanctions by the United Nations, the European Union and/or Germany for involvement in a criminal organisation, money laundering, terrorist-related offences,child labour or trafficking in human beings; this criterion of exclusion is also applicable to legal Persons, whose majority of shares are held or factually controlled by natural. or legal Persons which themselves are subject to such convictions or sanctions;
b)convicted by a final court decision or a final administrative decision by a court, the European Union or national authorities in the Partner Country or in Germany for Sanctionable Practise during any Tender Process or the performance of any Contract or for an irregularity affecting the EU's financial interests, unless they provide supporting information together with their DoU which shows that this. conviction is not relevant in the context of the respective KfW financed Contract;
(3)have been subject, within the last five years to a Contract termination fully settled against them for significant or persistent failure' to comply with their contractual obligations during Contract performance, unless (i) this termination was challenged and (ii) dispute resolution is still pending or has not confirmed a full settlement against them;

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
country where they are constituted or the PEA's country;

(5)are subject to an exclusion decision of the World Bank or any other multilateral development bank and are listed in the respective table with debarred and cross-debarred firms and individuals available on the World Bank's website or any other multilateral development bank, and cannot demonstrate with supporting information along with their DoU that the exclusion is not relevant in the context of the relevant KfW financed Contract;
(6)have given a misrepresentation in supplying the information requested by the PEA as .condition to participation in the Tender Process of the relevant Contract.
The Procurement Documents issued by the PEA shall include the above exclusion criteria.
1.3.3 Conflict of Interest 
Applicants/Bidders (including all members of a JVand proposed or engaged Subcontractors under the Contract) shall be disqualified in a procurement process if they:
(1)are an affiliate controlled by the PEA or a shareholder controlling the PEA, unless the stemming conflict of interest has been brought to the attention of KfW and has been fully resolved to the satisfaction of KfW;
(2)have a business or a family relationship with a PEA's staff involved in the Procurement Process or the supervision of the resulting Contract, unless the stemming conflict of interest has been brought to the attention of KfW and resolved to its satisfaction;
(3)are controlled by or control another Applicant or Bidder or are under common control with another Applicant or Bidder, receive from or grant subsidies directly or indirectly to another Applicant or Bidder, have the same legal representative as another Applicant or Bidder,maintain direct or indirect contacts with another Applicant or Bidder which allow them to have or give access to information contained in the respective applications or Offers, to influence them ór influence the decisions of the PEA;
(4)in the case of a Tender Process for Consulting Services:
a)are engaged in a Consulting Services activity which, by its nature, may be in conflict with the assignment that they would carry out for the PEA;
b)were directly involved in drawing up the ToR or other relevant information for the Tender Process. This shall not apply to consultants who have produced preparatory studies for the project or who were involved in a preceding project phase, insofar as the information they prepared, especially feasibility studies, was made available to all Bidders and the preparation of the ToR was not part of the activity.
c)were during the last 12 months prior to publication of the Tender Process indirectly or directly linked to the project in question through employment às a staff member or advisor to the PEA, and are or were able in this connection to influence the Award of Contract.

(5)  in the case of a Tender Processes for Goods, Works, Plant or Non-Consulting Services:
a)prepared or have been associated with a consultant who prepared specifications,drawings, calculations and other documentation for the Tender Process;
.b)have been recruited or are proposed to be recruited, themselves or any of their affiliates, to carry out Works supervision or inspection for this Contract.

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
(6)are state-owned entities, which are not able to provide evidence that (a) they are legally and financially autonomous and (b)' they do operate under commercial laws and.regulations.

1.4 Sanctionable Practice 
The PEA and the Contractors (including ail members of a JV and proposed or engaged Subcontractors under the Contract) must observe the highest standard of ethics during the Tender Process and the implementation of the Contract. To such end the PEA undertakes to:
(1)include provisions in all Tender Documents and Contracts financed in whole or in part by KfW whereby the Contractors declare that (i) they did 'not and will not engage in any Sanctionable Practice likely to influence the Tender Process and the corresponding Award of Contract to the PEA's detriment, and that in the case of being awarded a Contract they will not engage in any Sanctionable Practice;
(2)include in the Contracts, a provision pursuant to which the Contractors must permit KfW and in the case of financing by the European Union also to European institutions having competence under European law, to inspect the respective accounts, records and documents, to permit on the spot checks and to ensure access to sites and the respective project relating to the Tender Process and the performance of the Contract and to have them audited by auditors appointed by Kfw.

KfW reserves the right to take any action it deems appropriate to check that these ethics rules are observed and reserves, in particular, the rights to:
(1)reject an Offer for Award of Contract if during the Tender Process the Bidder who is . recommended for the Award of Contract has engaged in Sanctionable Practice, directly or by means of an agent in view of being awarded the Contract;
(2)declare misprocurement and exercise its rights on the ground of the Financing Agreement with the PEA relating to suspension of disbursements, early repayment and termination if,at any time, the PEA, Contractors or their legal representatives or Subcontractors have engaged in Sanctionable Practice during the Tender Process or exécution of the Contract without the PEA having taken appropriate action in due time satisfactory to KfW to remedy the situation, including by failing to inform KfW at the time they knew of such practices.
1.5 Social and Environmental Responsibility 
Projects financed in whole or partly in the framework of Financial Cooperation have to ensure compliance with international Environmental, Social (including issues of sexual exploitation and abuse and gender based violence), Health and Safety (ESHS) standards. As such KfW has elaborated Sustainability Guidelines³, in line with relevant World Bank/IFC standard, defines a common binding framework to incorporate ESHs standards into the planning, appraisal,implementation, and monitoring of projects financed by KfW.

To assist the PEA during the Tender Process and the implementation of individual Contracts,KfW provides SDOs for ICB procedures which include the relevant ESHS requirements, which need to be adapted to the specific ESHS risks of the individual Contract. The relevant results of an environmental and social impact assessment (EsiA), an environmental and social 
3 For further details please see KfW's Sustainability Guidelines on https://www.kfwentwicklungsbank.de/PDF/Download-Center/PDF-Dokumente-Richtlinien/Nachhaltigkeitsrichtlinie-EM.pdf 

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
management or commitment plan (ESMP/ESCP) or any other document dealing with ESHS risk mitigation in the respective project elaborated during project preparation, shall be taken into account in the preparation of the Tender Documents.

If the PEA is obliged to use other Tender Documents than the SDOs, the PEA has to ensure compliance with the ESHS requirements contained therein by integrating the respective ESHS requirements with project specific adaptations into its own Tender Documents.
The PEA ensures that Contractors undertake in the respective Contract to:
(1)comply with and ensure that all their Subcontractors and major suppliers, i.e. for major supply items for the Contract comply with international environmental and labour standards,consistent with applicable laws and regulations in the country of implementation of the respective Contract and the fundamental conventions of the International Labour Organization (ILO) and international'environmental treaties; and 
(2)implement any environmental and social risk mitigation measures, as identified in the environmental and social impact assessment (ESIA) and further, detailed in the environmental and social management plan/framework (ESMP/ESMF) as far as these measures are relevant to the Contract and implement measures for the prevention of sexual exploitation and abuse and gender-based violence.

The above-mentioned undertakings by Applicants, Bidders and Contractors are part of the Declaration of Undertaking as per Appendix 1.

1.6 Monitoring and Review by KfW 
1.6.1 General 
KfW monitors complianice of the Tender Processes with the provisions of the Guidelines and provides No-Objection as outlined below. A No-Objection by KfW shall not relieve the PEA from its contractual obligations under the Funding Agreement.

1.6.2 Procurement Plan 
The PEA is required to establish as part of the Funding Agreement a Procurement Plan and implement it accordingly. The Procurement Plan shall identify as far as possible the respective Tender Processes for all KfW-financed Contracts. The initial Procurement Plan shall cover the whole project period and provide details for at least the first 18 months as of the Funding Agreement date. The Procurement Plan shall be reviewed and, if necessary, revised thereafter annually and shall be submitted timely to KfW for No-Objection of the revised version. The Procurement Plan template is enclosed in Appendix 2.

1.6.3 No-Objection - Prior Review 
For Tender Processes above the ICB thresholds as per Article 2.1.1 prior review by KfW as outlined below is mandatory: Befóre publication or notification to third parties, and preferably 
4This applies to projects/programmes appraised after January, 1st 2019 only 5In the case ILo conventions have not been fully ratified or implemented in the Employer's country the Applicant/Bidder/Contractor shall, to the satisfaction of the Employer and KfW, propose and implement appropriate measures in the spirit of the said ILO conventions with respect to a) workers grievances on working conditions and terms of employment, b) child labour, c) forced labour, d) worker's organisatiobs and e) non-discrimination.


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
before any communication for approval to a national regulatory or supervisory public procurement entity, the PEA shall submit to KfW the documents below as far as applicable in the respective Tender Process. KfW issues No-Objection notices if the proposed documents and decisions comply with the Guidelines:
(1)Tender Notice(s) (specimen see Appendix 2);
(2)Request for Application, including evaluation details (specimen see Appendix 5);
(3)evaluation report of Prequalification, including opening minutes (specimen see Appendix 6);
(4)Request for Proposal or Invitation to Bid, including evaluation method and criteria (specimen see Appendix 5);
(5)evaluation report of Offers, including opening minutes; in the case of separate evaluation of the technical and financial Offer, the technical evaluation report shall be sent to KfW for NoObjection before opening of the financial Offers (specimen see Appendix 6);
(6)if applicable, request for pre-award discussions with the next ranked Bidder and for cancellation of the Tender Process with appropriate justification and proposal for furthér action (details see Article 2.5.15);
(7) prior to Award of Contract, the draft Contract (including the Declaration of Undertaking);and 

(8)if applicable, prior to its signature, any subsequent Contract amendments.
If standardised Tender Documents are used for several similar Tender Processes throughout a project, KfW's individual No-Objections to the documents listed above under (1), (2) and (4) may be replaced by one common No-Objection to a standardised version of the respective Tender Documents.

1.6.4 No-Objection - Simplified Review 
For Tender Processes below the ICB threshold KfW may agree on a simplified review instead of prior review as per Article 1.6.3.

In a simplified review KfW provides No-Objection to the Tender Process upon submission of the draft Contract. In the case of serial procurement using the same Tender Documents and Contract specimen KfW may, after review and No-Objection to the first Tender Process, agree to replace the No-Objection by regular procurement audits or reviews.

1.6.5 No-Objection - Post Review 
In general, KfW does not issue an overall No-Objection to the documents listed in Article 1.6.3based on a post review of the Tender Process after Award of Contract.
1.6.6 Renewed No-Objection 
Amendments, modifications or clarifications to the documents or decisions as per Articles 1.6.2.to 1.6.5. taking place after KfW's No-Objection to it require KfW's renewed No-Objection if they have significant implications on the project budget, the cost estimate of the Contract, on competition, the agreed technical overall concept, the terms of an assignment or the time schedule of the Tender Process or the implementation of the Contract.

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
1.6.7 Advance Tendering 
Advance tendering means that the PEA initiates the Tender Process prior to the finalisation of the underlying Funding Agreement. If KfW has agreed upon a written request to advance tendering,KfW will issue provisional No-Objections. The No-Objections shali become effective if and only when the respective Funding Agreement enters into force, it being understood that such provisional No-Objection may under no circumstancés be understood to constitute a commitment  by KfW to finance the Contract, which remains strictly conditional upon the signing of the Funding Agreement.

1.6.8 Prefinanced Contracts 
In certain cases, the PEA may have awarded à Contract and financed it in whole or in part without any involvement by KfW beforehand. KfW. may agree to finance or reimburse the PEA for payments made under such a Contract. In such a case the PEA is required to demonstrate to the satisfaction of KfW that the Contract to be financed or reimbursed has been procured in compliance with the basic principles as outlined in Article 1.2.1 of the Guidelines. The PEA shall further provide a formal statement on the absence of any cases of Sanctionable Practice during the Tender Process or the performance of the Contract as well as on the eligibility of the Contractor under the Guidelines. In the event that during the Tender Process complaints have been made or during Contract execution claims by the Contractor have been made, Kfw's funding shall only be granted if the PEA provides written evidence that such complaints have been handled to the full satisfaction of KfW and that Contractor's claims are reasonable.
1.6.9 Indirect Financing 
In addition to the financing of direct investments in projects or programmes in which individual contractual content (e.g. Consulting Services, Works, Plant, Goods, Non-Consulting Services) is procured, KfW supports othér forms of indirect funding for infrastructure and non-infrastrücture programmes (e.g. budget support, policy-based lending, result-based lending or joint programs and funds including multi donor trust funds). Under these forms of funding the transfer of funds is linked to the achievement of pre-defined goals or disbursement-linked indicators. The funds thus transferred are managed in accordance with the budgetary procedures of the partner country and/or the PEA generally without monitoring of individual Tender Processes.
Unless otherwise agreed, a fiduciary review of the procedures including the procurement system of the partner country and/or, the procedures and the capacities of the PEA by KfW take place prior to the signing of the Funding Agreement on the basis of the basic principles as outlined in Article 1.2.1 of these Guidelines. An overall positive result of this review is a precondition for indirect financing. Depending on the nature of the operation and the outcome of the review KfW may request the PEA to implement remedial actions and/or may intensify its monitoring.
1.6.10 Sanctions by KfW for Misprocurement 
Without prejudice to sanctions set out in Article 1.4. above in the case of an act of Sanctionable Practice, should the KfW reviews reveal at any time the non-compliance with the provisions of the Guidelines by the PEA, KfW is entitled to declare misprocurement and to exercise any of its rights under the Funding Agreement. Where appropriate KfW is entitled to cancel the part of the funds allocated to contracts which have not been procured in compliance with the provisions and is entitled to reimbursement or early repayment in full or in part.

For the avoidance of doubt, if a Contract is awarded following a No Objection, KfW is still entitled to declare misprocurement and to take the measures set out herein if it subsequently turns oût that KfW's No-Objection was issued on the basis of incomplete, inaccurate or misjeading 

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
information provided by the PEA, or that the terms and conditions of the Contract were modified without KfW's No-Objection.

2. General Provisions for the Tender Process 
2.1 Tender Procedures 
The following types of Tender Procedures - in descending order of their level of competition - are available:
International Competitive Bidding (ICB)
National Competitive Bidding (NCB)
Limited Competitive Bidding (LCB)
Price Quotation 
Direct Award 
All Contracts with an estimated value above the thresholds as per Article 2.1.1. shall be subject to International Competitive Bidding as standard procedure unless exceptions as per Article 2.1.2 to 2.1.5 apply. In any case, a Tender Procedure with a higher level of competition than réquested as per Article 2.1.2 unțil 2.1.5 may be applied at the PEA's discretion.

The choice of Tender Procedure shall be outlined in the Procurement Plan.
2.1.1 International Competitive Bidding 
In the case of ICB, the Tender Notice is published internationally to attract international Persons to participate in the Tender Process. Contracts with an estimated value above the thresholds below (ICB thresholds) shall be subject to ICB:
5,000,000 EUR (five million Euro) for Procurement of Works or Plant; and 
200,000 EUR (two hundred thousand Euro) for Procurement of Goods, Consulting and Non-Consulting Services.

2.1.2 National Competitive Bidding 
In the case of NCB, the Tender Notice is published nationally. However, international Persons shall not be excluded from participation. NCB may be chosen for estimated Contract values below the ICB thresholds and exceptionally in duly justified cases for estimated Contract values above the ICB thresholds, provided that 

(1)adequate competition in terms of quantity and quality on national level is expected and 
(2)the Contract is most likely not of interest on international level in view of the scope of the Contract and its implementation conditions (e.g. project size, logistical reasons, price level).
6Amounts are inclusive of any options and net of value added taxes (VAT). KfW might exceptionaly agree to.increased ICB thresholds in duly justified casés.B A 3

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
2.1.3 Limited Competitive Bidding 
In the case of LCB, the Tender Process is restricted to a limited number of preselected, qualified Persons; which are invited to submit an Offer.

In general, not less than three qualified Persons shall be requested to submit an Offer. To this end, the PEA will present to KfW a list of the proposed Persons from which Offers will be solicited plus a cost estimate, and will demonstrate their qualification for the envisaged activity i.e. overall experience, human resources, financial resources and expertise in relation to the subject of the Contract. Where insufficient information is available, Bidders shall be requested to submit such qualification details together with the Offers solicited.

LCB may be chosen 
(1) for Contract amounts below the ICB thresholds if a NCB Tender Procedure would be inappropriate in view of the Contract amount and this is permitted by the Public Procurement Regulation or,
(2)for Contract amoúnts above the ICB thresholds if only a very limited number of Persons is capable of meeting the requirements of the Contract content and this can be demonstrated by extensive market knowledge or,
(3) a fair competition is unlikely in view of the respective miarket situation (e.g. profit versus non-profit organisations) independent of the Contract amount.

2.1.4 Price Quotation 
In the. case of Price Quotation, at least three preselected qualified Persons are requested to submit an Offer. The request for quotation shall specify the technical requirements, other relevant information and the evaluation method. The selection of the Contractor is generally based on the lowest price evaluation method.

Price Quotation may only be chosen for the procurement of highly standardised commercially obtainable off-the-shelf Goods and Non-Consulting Services, that do not require elaborated specifications/task descriptions by the PEA, nor elaborated technical Offers by the Bidders (e.g.standard vehicles, office supplies, standard computer hard- and software, transport and distribution of Goods, topographical survey; food supplies). The composition of the Bidders to be invited shall ensure a fair competition, i.e. preferably only local or only international Bidders.
2.1.5 Direct Award 
In the case of Direct Award, only one preselected, qualified Person is invited to submit an Offer on the basis of a functional description, a specification or terms of reference, as the case may be,elaborated by the PEA.

The PEA shall verify the appropriateness and competitivenéss of the Offer as well as the Contract to be concluded and demonstrate the qualification of the selected Bidder. The outcome of this verification procedure must be documented in writing.

Direct Award may be chosen in particular in the following cases:
) Amendment of existing contracts, that means if 
a)the total aggregate amount of the amendments is significantly lower than the initial Contract value (as a general rule less than 25 % of the initial Contract value), or the amendment does not justify a new competitive Tender Process, and 
b) the nature and scope of the amendment does not result in a substantial modification 

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
of the initial Contract content;
. (2)In follow-on phases of a project, if all the following criteria are fulfilled 
a)where attention was drawn to this potential foilow-on phase in the precedent Tender Documents,
b)provided that the first Contract was awarded on a competitive basis,
c)the Contractor's performance in the previous phase is satisfactory, and 
d)the specifications or the terms of reference are largely identical;
(3)Following a cancellation of a Tender Process as per Article 2.5.15, provided 
a)no fundamental changes have been made to the original terms and conditions of the Contract, and 

b) a further competitive tender procedure is unlikely to produce appropriate results;
(4)For reasons for extreme urgency,
a)brought about by unforeseeable events not attributable to the PEA (e.g. in the cases of natural disaster, crisis or conflict), and 
) where it is impossible to comply with the time limits set for the other procedures and laid down in Articles 2.4.10;
(5)Unique selling point, that means, if due to a specific combination of expertise and experience required, technical reasons/features or the protection of exclusive rights (e.g.patent, copyright), the Contract can only be performed by à specific. Person;
) Contracts with an estimated Contract amount below 20,000 EUR (twenty thousand Euro).
2.2 Two-Stage and Single-Stage Selection 
During a Tender Procedure in general Bidders are required to submit the following documents 
Evidence of qualification 
 Technical part of an Offer and 
 Financial part of an Offer 
either in a single stage or in two stages.
Two-Stage Selection 
In a Two-Stage Sélection the Tender Process is divided into two consecutive stages:
In the first stage, the Prequalification, Applicants are required on the basis of a Request for Application (RfA) to demonstrate their qualification in terms of experience, capacity and resources to perform the Contract. Applicants which fulfil the requirements as per RfA are considered prequalified.

In the second stage prequalified Applicants are invited to submit a technical and financial Offer.

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Single-Stage Selection 
In a Single-Stage Selection the Tender Process is conducted in one stage, which means Bidders submit their evidence of qualification together with the technical and financial Offer.
Apart from that, the same criteria as laid down for the Two-Stage Selection apply.
Selection Methods in different Tender Procedures 
In the case of ICB and NCB both selection methods are applicable, and in the case of LCB, Price Quotation and Direct Award only the One-Stage Seiection method applies.
For further details see Article 3.2 concerning selection methods for the procurement of Consulting Services, and Article 4.2 concerning selection methods for the procurement of Works, Goods,Plant and Non-Consulting Services.

2.3 One-/Two-Envelope Submission of Offers 
The term one-/two-envelope submission refers to the way the technical and financial part of the Offer are submitted, either in one or in two separate envelops. In a single stage selection without prior prequalification the technical part of the Offer includes the Bidder's evidence of qualification.
The submission form depends on the evaluation method as described in Article 3.4 and 4.4.Generally, one-envelope submission is adequate, if the evaluation is based on the lowest price.Two-envelope submission is required, if the Bidder's technical Offer is evaluated on a pointsystem. In such case, the technical Offer is opened and evaluated first while the financial Offer remains unopened which allows for an unbiased evaluation of the technical Offer. Upon finalisation of the technical evaluation the financial Offers of those Bidders who fulfilled the technical requirements indicated in the Tender Documents will be opened and evaluated further.
The financial Offers of the Bidders who did not fulfil the technical requirements remain unopened and shalf be sent back to the Bidders or, if agreed upon, deleted in compliance with legal data protection requirements.

2.4 Preparation of the Tender Procéss 
The following provisions shall be observed during the preparation of the Tender Process. The Tender Documents shall reflect the key information as of the latest version of the Procurement Plan.

2.4.1 Standard Tender Documents and Draft Contract 
The PEA is encouraged, especially in the case of an ICB, to use the SDOs (see Article 1.2.4 and 1.5). If the PEA is obliged to use other Tender Documents the RfA, RfP and ITB shall at least include the items as per Appendix 5.

Tender Documents shall include a draft Contract or at least inform on the major contractual and commercial conditions (e.g. payment terms, required guarantees, applicable law, provisions for price adjustment, if any, defects liability period, force majeure), which adhere tó the contractual provisions as per Appendix 7.

2.4.2 Standards and Technical Specifications, Brand Names 
Standards and technical specifications shall be designed to ensure quality and performanceof the contractual content while promoting the broadest possible competition. In the case of an ICB,the Tender Documents shall specify internationally accepted and widespread standards, e.g.

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
ISO/lEC or EN based standards. If such international standards do not exist or are inappropriate,national standards may be specified. In all cases, the Tender Documents shali state that equipment, material, or workmanship meeting other standards that are at least substantially equivalent to the specified standards will also be accepted.

Specifications shal be based on relevant technical characteristics and/or performance requirements. References to brand names, catalogue numbers, or similar classifications shail be avoided. If it is justified to specify a brand name or catalogue number of a particular manufacturer to clarify an otherwise incomplete specification, the words 'or equivalent' shall be added after such a reference to permit the acceptance of Offers for Goods that have similar characteristics and performance at least substantially equivalent to those specified.

2.4.3 Registration and other Administrative Requirements 
In the case of ICB the Tender Documents shall provide for foreign participants in Tender Procedures the possibility of submitting documentary evidence of an equivalent nature to those required in the PEA's country. The registration of an Applicant/Bidder or the presentation of administrative documentary evidence in the country in which the Contract is implemented may be a condition precedent to the Award of Contract (in such case, this shall be stipulated in the Tender Documents), but the absence of documentary evidence at the stage of Prequalification or Submission of an Offer should not lead to an automatic rejection of the Application/Offer.
2.4.4 Joint Ventures 
Applicants/Bidders may form JVs with domestic and/or foreign Persons to enhance their qualifications and capabilities. A JV may be for the long term (independent of any particular Contract) or for a specific Contract. Joint Ventures of Applicants/Bidders without joint and several liability of the partners are not acceptable. Applicants/Bidders shall be free to select their JV partners.

2.4.5 Language 
In the case of procurement under ICB Tender Documents and Offers shall be prepared in one of the following four international languages at the PEA's discretion: English, French, Spanish or Portuguese. If the national language is different from these international languages, the Tender Documents may also be published in the national language² and Applicants/Bidders may be permitted to submit the documents in the national language in addition to the international language version. However, in the case of discrepancies, the text in the international language version of the documents shall prevail. The same applies to the Contract to be concluded and which shall be signed and binding in the international language only.
. In the case of procurement under NCB, Tender Documents, Applications/Offers and the Contract to be concluded may be in the national language of the Partner Country only, if different from the four international languages. In such a case the PEA has the responsibility to furnish to KfW an accurate translation of documents subject to KfW's No-Objection in one of the four international languages, unless otherwise agreed.

7The PEA bears responsibility for the translation and, if applicable, the respect of the copyright.

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
2.4.6 Currencies 
The Tender Documents shall specify the currencies of the Offers, preferably EUR or the currency of the Funding Agreement. The PEA may specify in the Tender Documents that the part of the Offer reflecting local costs (to be incurred in the PEA's country) can be priced in local currency.
For the purpose of Offer evaluation and comparison, the Tender Documents shall indicate an official source for the exchange rates and a reference date (usually príor to the deadline for the submission of bids or proposals) which shall be used to convert all Offers into one currency.
2.4.7 Taxes and Duties 
The PEA shall inform Bidders in the Tender Documents on relevant regulations on local taxes and public duties in the Partner Country or if Contractors and its staff are exempted from local  taxation. Only identifiabie local taxes and public duties directly attributable to a Contract shail be considered. Taxes and duties to be paid outside the Partner Country by the Contractor and its staff are considered to be included in the overhead cost calculation.
In general, Bidders shall indicate in their Offer separately the provisional sums for taxes and duties to be paid in the Partner Country and these provisional sums shall not be considered in the financial evaluation. .

The Contract concluded with the winning Bidder shall reflect the relevant provisions of the Tender Documents including the handling of taxes, the mode of payment and remuneration of local taxes and public duties as well as provisions for changes in the relevant national legislation after.Contract Award (for details see Appendix 7).

2.4.8 Guarantees and Securities 
Any advance payment by the PEA is conditional upon the Contractor submitting an advance payment guarantee for the same amount under terms accepted by the PEA. and should not exceed twenty (20) percent of the Contract amount. The PEA may, however, in agreement with KfW, decide to waive this condition depending on the nature or the volume of the Contract and,subject to this being specified in the Tender Documents.

A bid security, a performance security and a retention money security in accordance with the usual business practice of the particular sector are generally required in the case of Works, Plant,Goods and Non-Consulting Services Contracts but generally not in the case of Consulting Services Contracts (details and specimen see Appendix 7 and 8).

2.4.9 Fees for Tender Documents 
If a fee is charged for the Tender Documents it shall be reasonable and reflect only the effective cost of their printing and delivery to prospective Applicants/Bidders.

2.4.10 Submission Deadlines 
In order to allow Applicants/Bidders to carefully prepare their Application/Offer and to arrange the shipment in time, especially for international Applicants/Biders, the minimum time periods for the submission of Applications and Offers in ICB Tender Procedures shail be as follows:
(1)preparation of an Application (from the date of the publication of the latest TenderNotice S until the Application submission deadline): minimum 30 calendar days; and 572

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Notice or the sending of the RfP/ITB to the Bidders or prequalified Applicants until the deadline for submission of Offers): minimu 45 calendar days.

In the case of complex Contracts, the minimum time for the preparation of a technical and financial Offer shall be increased appropriately. In duly justified cases (e.g. intensive clarifications or amendments to Tender Documents) a prolongation of the submission period may be granted,however such an extension should not take place later than 10 calendar days before. the submission deadline. Tender Documents shall be made available during the entire submission period.

Any reduction of the above-mentióned minimum time periods for the submission of Applications and Offers require KfW's prior No-Objection.

In the case of an NCB the relevant provisions of the Public Procurement Regulation applies, in the case of LCB and Price Quotation the deadline for submission of Offers may be reduced appropriately, but should be no less than 20 calendar days. Consequently, the deadline for clarification requests shall be adapted accordingly. For Direct Award the submission deadline shall be appropriate.

Applications/Offers received after the submission deadline shall be rejected, unless late submission was due to events of force majeure (e.g. natural disasters, war). Late submission due to courier services and/or custom clearance shall not be considered as events of force majeure.
2.4.11 Domestic Preference 
If applicable laws require the PEA to revert to domestic preference, KfW may agree to it, on the condition that 

(1) it is conducted in a fully transparent manner by applying a margin of preference for Goods produced locally, or for contractors for Works from the PEA's country, and that it is expressly provided for in the Tender Documents, and 
(2) it shall not lead to a de facto exclusion of foreign competition.
In any case, the domestic preference margin shall not exceed 15 % of the import price excluding taxes in the case of procurement of Goods or 7.5 % of the price in the case of procurement of Works and shall not be applicable to Consulting Services.

2.5 Execution of the Tender Process 
The following provisions shall be observed during the execution of the Tender Process.
2.5.1 Publication of Tender Notice 
In the case of ICB and NCB the PEA shall arrange a public tender notice, inviting Persons to participate in a Tender Process. The tender notice shall contain at least a brief summary of the tender content and timelines (see Appendix 3). The tender notice is regarded as the official start of a Tender Process.

Tender notices for ICB procedures are mandatorily to be published on the GTAl website,www.gtai.de, and on a national level in accordance with the applicable Public Procurement Regulations.

Ténder noțices for NCB procedurés shall be published at national level in accordance with the applicable Public Procurement Regulations.


Guidelines for the Procurement of. Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
The publication of tender notices may be in electronic or printed form and be complemented by publication in specialised media. However, the publication of tender notices in different media shall be made at the same time and in no case prior to GTAl's publication.
LCB, Price Quotation and Direct Award procedures do not require the publication of a tender notice.

For the minimum content of a Tender Notice see Appendix 3.
2.5.2 Communications, Clarification of Tender Documents and Pre-Bid Meeting 
Communications between the PÉA and (potential) Applicants/Bidders during the different stages of the Tender Process shall be in writingº and the PEA. shall treat information relating the examination, clarification, and evaluation of Applications/Offers in such way as to avoid disclosure of their contents to any other (potential) Applicant/Bidder participating in the Tender Process, or any other party not authorised to have access to this type of information, until the PEA notifies the outcome of the evaluation of Applications/Offers, in accordance with the procedures in the applicable Tender Documents.

Potential Applicants/Bidders may request clarifications to the Tender Documents prior to the deadline for clarification requests stated in the Tender Document. Requests shall be sent in writing to. the PEA's address indicated in the Tender Documents. Any other enquiries or interventions by Applicants/Bidders are prohibited and will lead to the exclusion of the Applicant/Bidder.

The PEA's response to a reguest for clarification shall not disclose information which might give an unfair advantage. Any modification to issued Tender Documents shall be introduced in the form of an addendum to the Tender Documents. All clarifications. and addenda of Tender Documents shall be in writing. They shall be sent simultaneously to each recipient of the original Tender Documents or published in the same medium as the tender notice in sufficient time to enable potential Applicants/Bidders to take appropriate action, which means no later than ten (10)calendar days prior to the submission deadline as per Article 2.4.10.
The Tender Documents may state that a pre-bid meeting and/or site-visit for all potential Bidders will be organised by the PEA during the bid submission period in order to obtain on-site information or for the inspection of the available documents. These meetings are exclusively intended to familiarise potential Bidders with the site conditions and the available working documents and shall under no circumstances provide any competitive advantages. The PEA shall keep a written record of such meetings.

2.5.3 One Application/Offer per Applicant/Bidder 
Applicants/Bidders (including individual members of any JV) shall submit only one Application/Offer, either in. their own name or as part of a JV in another Application/Offer. If an Applicant/Bidder, including any JV member, submits or participates in more than one Application/Offer, all Applications/Offers concerned shall be rejected.
Subcontractors may participate in the capacity as. Subcontractór in more than one Application/Offer, unless competition would be adversely affected and this is reflected in the Tender Documents. However, if a Subcontractor's qualification has been taken into account for 
8The term "in writing" means communicated or recorded in written form. It includes, e.g. mail, e-mail, fàxr communication through an electronic procurement system (provided that the electronic system is accessible,secure, ensures integrity and confidentiality, and has sufficient audit trail features)

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
the qualification of an Applicant this Subcontractor shall only participate in the respective Proposai. If a Subcontractor submits an Application/Offer in its own name, all Applications/Offers concerned shall be rejected.

Key Experts in Proposals for Consulting Services shall not participate in more than one Proposal,unless competition would be adversely affected and this is reflected in the Tender Documents. In the case the same Key Expertº appears in more than one Proposal, all Proposals concerned shall be rejected.

2.5.4 Opening of Applications/Offers 
The opening of Applications/Offers shall in any case be conducted by a committee consisting of at least two independent members.

In the case of procurement of Works, Goods and Plant the opening of Applications/Offers shall be conducted in public in the presence of representatives of the Applicants/Bidders that wish to attend. Such a meeting shall be held very shortly after the deadline time for the submission of the Applications/Offers at the place and time specified in the Tender Documents. The opening shall take place regardless of. the number of Applications/Offers received, provided that the Applications/Offers are recéived before end of the Application/Offer submission deadline.
When documents (evidence of qualification, technical and financial Offer) are to be submitted in separate envelopes with subsequent evaluation, an opening session shall take place for each envelope. The opening of the second envelope requires KfW's prior' No-Objection to the evaluation result of the preceding envelope, unless otherwise agreed.
In the public opening session the following shall be read aloud:
the name of the Applicant/Bidder and 
at the public opening of the financial Offers 
the price of the Offer,
including any alternative Offers or discounts.
For each (public or non-public) opening session. minutes shall be prepared and signed by all members of the committee, and optionally by the representativés of the Bidders that wish to do so.

2.5.5 Preliminary Examination of Applications/Offers 
The preliminary examination is to verify if the Applicants/Bidders are. eligible and if the Applications/Offers received are substantially complete as required by the Tender Documents.before proceeding to the detailed evaluation. Applications/Offers from non-eligible Applicants/Bidders or that are not substantially complete shall be rejected. Applications/Offers shall not be rejected for minor technical or administrative nonconformities.
An individual (natural Person) which is not part of the regular staff ("freelancer") but engaged temporarily as Key Expert for the relevant Contract shall not be considered as Subcontractor in this context.

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
2.5.6 Evaluation of Evidence of Qualification 
Following the preliminary examination, the next step in the evaluation of an Application/Offer is the Applicant's/Bidder's evidence of qualification. Depending on the nature of the Contract the evaluation of the qualification might be on a pass/fail basis and/or through a scoring system.
Qualification of Applicants/Bidders 
The evaluation of the evidence of qualification focuses solely on the respective Applicant/Bidder and shall not take into account any qualifications of its subsidiaries, parent entities, affiliates or any other Person different from the Applicant/Bidder, unless they are associated in the form of a JV with joint and several liability.

Qualification of Subcontractors 
The qualification of Subcontractors is usually not taken into account unless the Applicant explicitly requests for it. In such a case the Applicant is obliged to include the respective performance of.the Subcontractor bindingly in the Offer as indicated in the Application.
Modifications after Submission of Application 
In the case of Two-Stage Selection, prequalified Bidders shall request PEA's approval for any modification in their legal status or in the composition of a JV. Such approval shall not be rejected by the PEA unless the proposed modification would result in a deterioration of the position of the Bidder with respect to the initial qualification.

For further details on qualification and evaluation see Article 3.3 for procurement of Consulting Services, and Article 4.3 for procurement of Works and Plant.

2.5.7 Information and Publication of Prequalified Applicants 
The Employer shall notify all Applicants in writing of the names of those Applicants who have been prequalified. In addition, those Applicants who have been disqualified will be informed separately.

In the case of an ICB and NCB the list of prequalified Applicants who will be invited to submit an Offer (prequalification-result notice), shall be published by the PEA after KfW's No-Objection to the prequalification evaluation report on GTAl's website, in the case of an ICB, and preferably in the same medium in which the original tender notice was published, in the case of an NCB.
For the minimum content of a Prequalification notice please see Appendix 3.
2.5.8 Evaluation of Offers 
The evaluation criteria and methodology shall be appropriate in view of the type, nature, market conditions, and complexity of the Contract content as detailed in Articles 3.4 and 4.4. The evaluation of the Offers shall strictly follow the methods and criteria as specified in detail in the Tender Documents.

In the case of Two-Stage Selection, criteria evaluated in the Prequalification shall not be evaluated a second time. However, the PEA may request Bidders to confirm that their qualification as of their Application remains unchanged.

The technical evaluation of Proposals/Bids is to verify if and to which extent the Offer fulfils the technical requirements stipulated in the' Tender Documents. Depending on the evaluation methodology the technical evaluation is on a pass/fail basis or on a point system.

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
The financial evaluation is to correct arithmetical errors, to verify if the offered technical content and the financial Offer correspond and for price adjustments due to missing items or due to the evaluation method to the extent specified in the Tender Documents.

Abnormally Low Bids 
An abnormally low Bid is one in which the Offer price, in combination with other elements of the Offer, appears so low either in comparison with the PEA's estimate or with the average of competing Offer or in the case of Consulting Services with the estimated expert-month that it raises material concerns with the PEA as to the capability of the Bidder to perform the Contract for the offered price. The PEA shall ask for written clarifications and shall require detailed price breakdown from the Bidder concerned 

The Offer in question shall be rejected in the absence of satisfactory answers from the Bidder to those requests for clarification or if the detailed price breakdown evidences one or several inconsistencies between the technical Offer and the price offered and therefore reasonable doubts persist as to whether the required Contract content can be provided at the price offered and if this is reasonably expected to pose a considerable risk to the performance of the Contract.
2.5.9 Clarification of Applications/Offers during Evaluation 
To assist in the examination, evaluation, and comparison of the Applications/Offers, the PEA may, at its discretion, ask Applicants/Bidders for a clarification, given a reasonable time for a response. Any clarification submitted by an Applicant/Bidder that is not in response to a request by the PEA shall not be considered. The PEA's request for clarification and the response shall be in writing. No change, including any voluntary increase or decrease, in the prices or substance of the Offer shall be sought, offered, or permitted, except to confirm the correction of arithmetic errors discovered by the PEA during the evaluation of the Offers, in accordance with the Tender Document.

2.5.10 Extension of Offer Validity 
If an extension of the Offer validity period is necessary, this shall not lead to changes in the Offer prices. The extension entitles the Bidders to withdraw their Offers upon expiry of the original binding period without allowing the bid bond to be drawn. KfW reserves the right to refrain from financing if the Tender Process is unduly delayed.

2.5.11 Evaluation Report 
The PEA's evaluation committee shall prepare and sign a detailed report, on the evaluation of.Applications/Offers with the minimum content and in the format as described in Appendix 6.
The PEA shall submit to KfW the evaluation report and award recommendation in a timely manner to permit Kfw's comment to be issued before expiry of the validity period. KfW reserves the right to refrain from financing if the report is not submitted in due time.
2.5.12 Pre-Award Discussions 
The PEA shall award the Contract during the Offer validity period to the Bidder who's Offer has been evaluated as responsive, lowest evaluated Bid or highest ranked Offer.
In exceptional cases, the procurement can give rise to discussions with the first ranked Bidder after final Offer evaluation prior to Award of Contract.


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
The Bidder shall not be required as a result of the pre-award discussions to provide additional Consulting Services, Works, Goods, Plant or Non-Consulting Services that are not set out in the Tender Documents or to modify its initial Offer as a condition to the Award of Contract nor to modify unit prices except for the correction of arithmetical or computational errors.
The pre-award discussions shall also determine the taxes and duties that shall be due locally (they may be estimated on a provisional basis in the financial Offer but are not to be evaluated)and decide the manner in which they will be paid for, taking into account the provisions set out in the RfP/ITB.

The content of such pre-award discussions shall not be legally binding before the Award of Contract. It is highly recommended to integrate modifications resulting from such discussions to the relevant parts of the contractual documents (e.g: time -schedule, terms of reference,specifications, price schedules, Contract) as far as possible, otherwise the signed minutes of preaward discussions shall form part of the Contract.

In the case of failure, the PEA may enter into pre-award discussions with the next ranked Bidder,subject to prior No objection by KfW.

2.5.13 Information of Bidders and Award of Contract 
Upon successful completion of the pre-award discussions, if any, the PEA shall inform all Bidders on the result of the Tender Process in writing and subsequently award the Contract to the successful Bidder.

The information sent to the Bidders shail contain the name and the Contract amount of the winning Bidder and, if relevant, the combined Offer scores of the winner and the respective Bidder.

2.5.14 Publication of the Result of the Tender Process 
In the case of an ICB and NCB upon completion of the Tender Process the PEA shall publish the result of the Tender Process (award notice) on GTAl's website, in the case of an ICB, and preferably in the same medium in which the original tender notice was published, in the case of an NCB.

For the minimum content of the award notice please see Appendix 3.
2.5.15 Cancellation of a Tender Process 
A Tender Process shall be considered unsuccessful when 
(1)there has been a lack of competition, or 
(2)all Offers received are not substantially compliant with the requirements of the Tender Dócuments, or 

(3)none of the technical Proposals meet the minimum requirements, or 
(4)all the offered prices are substantially higher than the latest updated cost estimate or the available budget.

A lack of competition shall not be determined solely on the basis of the number of Offers received. Even when only one Offer is submitted, the Tender Procedure may be considered valid,if (i) the procurement was satisfactorily published, (ii) the qualification criteria were not unduly restrictive and (ii) prices are reasonable in comparison to market values.

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
If the PEA rejects all Offers, the PEA shall analyse the causes that led to this situation (inadequate publication, prequalification requirements, conditions and scope of Contract, design and specifications, scope of services, etc.) and remedy this before relaunching the RfP/ITB. The PEA shall not reject all Offers and relaunch a RfP/iTB using the same unmodified Tender Documents solely for the purpose of seeking lower prices.

If the rejection is due to non-compliance with the Tender Documents or technical requirements,the PEA should after thorough investigation adjust the Tender Documents or the technical requirements. In such case, the PEA may request new Offers from all of the initially prequalified . Applicants if a Prequalification had taken place or those that submitted an Offer in response to the initial RfP or ITB.

If the price of the lowest evaluated and compliant Offer significantly exceeds the latest cost .estimate or the available budget, the PEA shall investigate the reasons for such overrun and envisage increasing the budget, if the increased prices are justifiable or re-launching the RfP/ITB as per the provisions above: Alternatively, the PEA may, enter into negotiations with the lowest evaluated Bidder to seek to obtain a satisfactory Contract on the basis of a reduction of the scope of the Contract and/or a modification to the sharing of risks and responsibilities in order to reduce the Contract price. This is only allowed when the modifications envisaged do not call into question the initial ranking of Offers following the evaluation.

The cancellation of a Tender Process and the subsequent steps require KfW's prior No-objection.
2.5.16 Publication of Tender Process Cancellation 
In the case of an ICB and NCB upon cancellation of a Tender Process the PEA shall publish corresponding information (cancellation notice) on GTAl's website, in the case of an ICB, and préferably in the same medium in which the original tender notice was published, in the case of an NCB.

For the minimum content of the cancellation notice please see Appendix 3.
2.5.17 Debriefing 
Unisuccessful Applicants or Bidders may make a written request to the PEA for a debriefing. The PEA shall provide a timely and meaningful debriefing to the Applicant/Bidder informing on major shortcomings and weaknesses of the Application, respectively on the Offer in relation to théwinning Bidder. No additional information shall be disclosed, the debriefing shall not include pointby-point comparisons with other Applications/Bidder's Offers and information that is confidential.
2.6 Procurement Related Complaints 
Applicants/Bidders who consider that actions or decisions by the PEA in the course of the Tender Process result in an unfair disadvantage may file a procurement related, complaint. Unless the complaints mechanism in the Public Procurement Regulation provides otherwise, such a complaint shall be addressed in writing to the PEA, with copy to KfW, detailing the grounds for the complaint with reference to the applicable provisions in the Tender Documents or other applicable regulations. Upon receipt of such a complaint the PEA shall promptly handle the complaint and respond to the complainant in writing detailing the result of the complaint's handling. Should the.handling of the complaint by the PEA not be possible within three (3) working days after the receipt of the complaint the PEA should at least acknowledge its receipt and respond to_the complainant with the results of the complaint's handling within ten (10) working days from the acknowledgment of the receipt.


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
The PEA shall ensure that all complaints and its handling in a KfW financed Tender Process are brought to the knowledge of KfW for monitoring in due time. The award of a Contract shall not take place until all complaints have been handled adequately.

2.7 Electronic Procurement 
The PEA may use an electronic system to distribute tender documents, provided that KfW is satisfied with its adequacy. If Tender Documents are distributed electronically, the electronic system shall be secure to avoid modifications to the Tender Documents and shall not restrict the access of Applicants and Bidders to the Tender Documents. The PEA may also use an electronic system permitting Applicants and Bidders to submit Applications and Offers by electronic méans,provided KfW is satisfied with the adequacy of the system, including, inter alia, that the system is secure, maintains the confidentiality and integrity of Applications and Offers submitted, and employs acceptable management procedures to establish date and time of submission, and facilitate modification and withdrawal.

The use of e-reverse-auctions as part of an e-procurement system shall be limited to highly standardised and unambiguously specified Goods or Non-Consulting Services if there is adequate competition among Persons and the lowest price only is considered for award.
3.Provisions for Procurement of Consulting Services 
3.1 Tender Agents and Agency Contract 
At the PEA's discretion or upon KfW's recommendation assistance from a specialised -consultant (so-called tender agent) may be obtained for certain steps of the Tender Process. With the exception of the Award of Contract, the assistance may range from individual support to a complete delegation of the PEA's respective tasks and shall be agreed upon in the Contract between PEA and Tender Agent. The No-Objection provisions as set out in Article 1.6 apply unchanged.

In exceptional cases, KfW may assist the PEA in the Tender Process upon express request and based on an agency contract between PEAand KfW. If not agreed otherwise, such an agency contract encompasses the delegation of the entire Tender Process to a tender agent with KfW signing the Contract on behalf of the PEA.

3.2 Two-Stage Selection for Consulting Services 
In the case of an 1CB and in the case of an NCB above the thresholds as per Article 2.1.1 the Two-Stage Selection with Prequalification of Applicants is the standard selection procedure for the procurement of Consulting Services. A Single-Stage Selection is not recommended in such cases as the latter may result in a reduced number of Bidders due to the fact that the elaboration of an Offer comprising the evidence of qualification, a technical and financial Proposal represents a significant effort without increasing the likelihood of Award of Contract.
3.3 Pre-Qualification for Consulting Services 
In order to establish the qualification of eligible Applicants to perform the Contract the following criteria shall be taken into account:
(1)  Overall financial situation and minimum turn-over in relation to the estimated Contract value;

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
(2)Experience in implementing similar projects in the subject matter, in the relevant sector,function and role as per the requirements of the project (e.g. studies, surveys, design,tendering and contracting, technical/organisational/financial project management, ESHS,maintenance and operation, specialised technical/legal/management expertise), generally within the last five years;
(3)-Geographical experience in similar countries or environments;
(4)Access to expertise relevant for the assignment, possibly supplemented with external resources and available own human resources and capacities, including backstopping capacities.

The qualification requirements shall be chosen in relation to the size and complexity of the Contract content.

Applications are considered responsive if they comply with all pass/fail-criteria and score at least 70 % of the total points. Only Applicants who submitted a responsive Application are considered as qualified to perform the Contract. A ranking of all qualified Applicants wili be established based on their score and if not otherwise laid down in the Tender Documents, the five top ranked Applicants shall be invited to submit a Proposal in the second stage. Should the number of prequalified Applicants be below the predefined number as per Tender Documents the Tender Process may be continued with these prequalified Applicants.

For further details see Appendix 4 and KfW's SDOs1º,
3.4 Evaluation Methods for Consulting Services 
The following evaluation methods may be used for evaluation of Proposals, with Quality and Cost-Based Selection (QCBS) being the recommended standard method.
3.4.1 Quality and Cost-Based Selection (QCBS)
The two-envelope submission applies to QCBS.
Technical Evaluation 
The technical evaluation shall focus on the proposed concept and methodology as well as on the proposed staff for the execution of the Contract as detailed in Appendix 4 Technical Proposals are considered responsive if they achieve a technical score of at least 75 % of the total points for the technical Proposal. Non-responsive technical Proposals are rejected at this step.
Financial Evaluation 
If payments are based on agreed hourly, daily, weekly, or monthly rates for staff and on reimbursable items using actual expenses and/or agreed unit prices (time-based Contract) as per RfP, the evaluation committee will (a). correct any computational or arithmetical errors and adjust the prices if they fail to reflect all inputs, which, in accordance with the RfP have to be indicated and priced separately, using the highest rates for the corresponding items indicated in the financial Proposals of competing Proposals.

In the case of a discrepancy between the technical and financial Proposals in indicating quantities of input, the technical Proposal prevails and the evaluation committee shall correct the 
10 For further details about the evaluation of qualification criteria see KfW's SDOs available at www.kfwEntwicklungsbank.de 


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
quantification indicated in the financial Proposal so as to make it consistent with that indicated in the technical Proposal, apply the relevant unit price included in the financial Proposal to the corrected quantity, and correct the total Proposal cost.

If payments are linked to outputs/deliverables, such as studies, design services,; elaboration of Tender Documents (lump-sum Contract) as per RfP, the Consultant is deemed to have included all prices in the financial Proposal and therefore no price adjustments shall be made. The total price, net of taxes shall be considered as the offered price.

If the Contract combines time based and lump sum services the evaluation shall apply these provisions accordingly.

Notwithstanding the above, the offered price may be adjusted for reimbursable items to allow for comparison, but only for such items explicitly requested to be offered in the RfP.
Weighting 
The weighted. technical score of a technical Proposal will be calculated by multiplying the technical score of the respective Proposal with the technical weight (in percent).
The weighted financial score of a financial Proposal will be calculated by multiplying the ratio of the evaluated price of the lowest financial Offer to the evaluated price of the respective financial Proposal with the financial weight (in percent).

The overall score will be calculated by summing up the technical and financial score per Proposal and the Proposal selected for Award of Contract is the one that obtains the highest overall score.The weightings should generally be 80% for the technical Proposal and 20% for the financial Proposal (for more Details see Appendix 4).

3.4.2 Least Cost Based Selection (LCS)
The Contract is awarded to the lowest-priced, substantially responsive Proposal. A Proposal is considered responsive, if it complies with the minimum requirements as defined in the Tender Documents. This selection method may only be envisaged for standard, non-complex Consulting Services of limited cost (e.g. translation work).

3.4.3 Quality Based Selection (QBS)
The two-envelope submission applies to QBS.
The QBS method may be used on exceptional basis for the procurement of Consulting Services which cannot be functionally described, are not yet marketable and require significant creative input by Bidders. This method may be used for complex projects or projects with major technical impacts, but in this case, caution is required as it carries a risk of technical overpricing and requires an extremely good knowledge of market prices on the part of the PEA in order to conduct the financial evaluation properly. It may also be used for the short-term recruitment of individual consultants with limited size, if the rates for such services are well known.
The Contract is awarded to the highest scored technical Proposal.
3.4.4 Fixed Budget Based Selection (FBS)
A maximum budget is indicated in the RfP and the highest scored technical Proposal is selected,provided that the price Proposal is within the budget. The maximum budget must be determined appropriately (neither overestimated nor underestimated on the basis of a detailed assessment of 

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
the expert-months/days required and of market prices). Subject to this important reservation, this method may be worthwhile, notably in the case of small studies and simple services 
3.5 Availability and Replacement of Proposed Key Staff before Award of Contract 

With the submission of the Proposal the Bidder confirms the unrestricted availability of the proposed Key Experts in accordance with the requirements defined in the Tender Documents in the case of Award of Contract. After finalisation of the evaluation and before Award of Contract or any pre-áward discussions, whichever is first, the PEA shall request the consultant proposed for Award of Contract to confirm the availability of the proposed Key Experts.
Should any of the proposed Key Experts during the initial Proposal validity period become unavailable for duly justified reasons beyond the control of the consultant (e.g. sickness or accident), the consúltant shall propose an alternative expert with an equal or better qualification.If the réplacement Key Expert's qualification is not equal or better than the qualification of the initial candidate the Proposal shall be rejected.

If an extension of the Proposal validity period becomes necessary, Bidders shall be requested to confirm the availability of the Key Experts along with their response to the extension request by the PEA. At this stage Bidders shall be allowed to propose replacement Key Expert(s) without justification. The replacement Key Expert(s) shali have equal or better qualification otherwise the Proposal shall be rejected.

4.Provisions for Procurement of Works, Plant, Goods & NonConsulting Services 

4.1 Engagement of a Consultant 
Planning, design, tendering, contracting and implementation supervision of Works, Plant and Goods Contracts requires considerable and frequently interdisciplinary expertise and absorbs significant resources. Therefore, KfW highly recommends the engagement of specialised and experienced consultants to assist the PEA during project preparation and implementation.
4.2 Single- and Two-Stage Selection 
For Works and Plant Contracts, whether a Single or a Two-Stage Selection is applied depends on .the nature and complexity of the assignment.

For Goods and Non-Consulting Service Contracts generally a Single-Stage Selection is appropriate.

In any case only Bidders with adequate qualification, experience and financial capacity in relation to the Contract content and volume shall be considered for the evaluation of Bids according to the provisions included in the Tender Documents.

4.3 (Pre-)Qualification for Works and Plant Contracts 
In order to establish the qualification of eligible Applicants/Bidders to perform the Contract the following criteria shall be taken into account:
(1) Overall financial situation and minimum turn-over in relation to the estimated Contract 

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
value, including pending litigation,
(2) General and specific construction experience in implementing similar projects, generally within the last five years, and 

(3)Experience, capacity and handling of environmental, health and safety (ESHS) issues, with special focus on occupational health and safety (OHS) on site. Depending on the ESHS risks the Tender Documents shall include a minimum score/level to be achieved by Applicants/Bidders.

The qualification requirements shall be chosen in relation to the size and complexity of the Contract and shall not unduly limit the competition.

All Applicants/Bidders considered qualified will be invited to submit a Bid in the case of TwoStage Selection, or their Bids will be considered further in the case of Single-Stage Selection.
4.4 Evaluation Methods for Works, Plant, Goods and Non-Consulting Services 
4.4.1 Lowest Price Evaluation 
When applying the lowest price evaluation method, the Contract will be awarded to the Bidder who is qualified to perform the Contract and whose financial Bid has been determined to be the responsive, lowest evaluated Bid (after correction of arithmetical errors) and is substantially responsive to the requirements contained in the Tender Documents.
This evaluation method is appropriate for Works Contracts for which a detailed design (including drawings, itemised bill of quantity and technical specifications) is provided in the Tender Documents. The lowest price evaluation method is also suitable for highly standardised off-the shelf Goods and Non-Consulting Services.

This method relies on the price as award criterion.
4.4.2 Bonus-Malus Adjusted Price Evaluation 
This evaluation method is partly identical with the lowest price evaluation method. However, once the lowest evaluated price is determined this figure may be adjusted either by a factor below or above 1.0 or by a positive or negative price mark-up. The adjustment factor or the price adjustment is derived by comparing the values of technical parameters of major technical components offered by Bidders to reference values and calculate the adjustment accordingly as indicated in the Tender Document.

Such a'method allows to take into account during the evaluation certain features or parameters of individual items of the Bid or the whole of it by charging such aspects financially with a bonus or a malus. For example when purchasing power transformers or generators the Tender Documents may specify a target efficiency ratio ànd during Bid evaluation each percent above or below that value will-be credited or charged by a certain fixed amount or a percentage of the Bid price.
The method of such a price adjustment and the reference values shall be clearly defined in the Tender Documents and should be limited to few important items whose features or parameters are easily verifiable and measurable.

The award criterion of this evaluation method is the lowest adjusted price.

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries.
4.4.3 Weighted Evaluation 
In a weighted evaluation scheme each of the technical and the financial Bids are evaluated separately and are attributed a score. The weighted score of both are added up to the combined score. The Bid with the highest evaluated combined score will be awarded the Contract.
The application of such an evaluation scheme is suitable in the cases where the PEA provides in the Tender Documents a functional description of the Contract content instead of a detailed design. Bidders elaborate and submit on this basis a technical Bid of their own which is evaluated strictly in accordance with the criteria published in the Tender Documents.
The evaluation procedure follows the steps as indicated for QCBs for consultants outlined in Article 3.4.1. The Tender Documents shall spécify a minimum score for the technical Bid to be considered as technically responsive. The weighting of the technical Bid should not exceed the weighting of the financial Bid.

4.4.4 Life Cycle Cost Evaluation (LCC)
·The LcC evaluation method takes into account the cost occurring during the whole life-cycle of the Contract content (e.g. Works, Goods, etc.) such as:
(1)Investment cost (e.g. the purchase price incl. all associated cost elements),
(2)Operation and maintenance cost (e.g. energy, consumables, spare parts, repair),
(3)End of life costs (e.g. for removal, disposal, recycling) and costs attributed to environmental externalities (e.g. emissions of greenhouse gases or pollutants), to be considered only in exceptional cases, if the local market provides reliable and verifiable cost figures (end of life cost) or if internationally recognised calculation methods are used (environmental cost).
This evaluation method may be used when the additional cost of (2) and, if applicable (3) over the specified life of the Contract content are estimated to be considerable in comparison with the initial investment cost (1) and may vary among different Bids due to different technical solutions proposed by Bidders. The Tender Documents shall clearly and in detail specify the calculation methods and parameters (e.g. calculation period, discount rate and other factors and parameters to be taken into account). The application of the LCC evaluation method requires highly qualified expertise for the elaboration of Tender Documents and Bid evaluation.
4.5 Alternative Bids 
The Tender Documents may allow Bidders to submit alternative Bids, in order to minimise costs or permit technically attractive solutions. The Tender Documents shall, in such case, indicate clearly the evaluation method of such alternative Bids.

4.6 Discounts 
A Bid may include an unconditional discount, which is always taken into account during the evaluation. The Bid shall indicate the manner in which the discount is to be applied.
If the Bid is divided into several lots, Bidders may also offer one or several conditional discounts in the case they would be awarded several lots. In such a case, this discount shall only be taken into consideration under the terms indicated in the Tender Documents and provided that all'ßids,for all lots, are submitted and opened at the same time.


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
4.7 Transport and Insurance 
Bidders shall submit their Bid according to the international rules established by the International Chamber of Commierce for the interpretation of commercial terms used for international trade (Incoterms). The Bids shall preferably be requested on the basis of CiP (Carriage and Insurance Paid to a named place of destination) for Goods.

The Contract content shall be insured to an appropriate and customary extent against risks that may arise during transport and the implementation of the project. Its replacement or recovery by means of the insurance must be possible. The insurance policies should be established in the currency of the relevant Contract.

4.8 Force Account 
Recourse to force account, that is the implementation of Works using the PEA's own personnel and equipment, may in certain cases be envisaged if it is the only available method, namely, but not exclusively, in the case of Works which cannot be quantified in advance, small and scattered Works (routine maintenance on an infrastructure network) or emergency Works, and is subject to KfW's prior consent.

To obtain KfW's prior consent, the PEA shall provide KfW with:
(1)information justifying the use of force account,
) information evidencing its capacity of performing the said work, and 
(3)the implementation schedule along with a breakdown of the estimated cost.
5.Procurement not subject to Public Procurement Regulations,Financial Intermediaries and Special Cases 
5.1 Procurement not subject to Public Procurement Regulations 
Certain PEAs may, due to their legal status, not be bound to the Public Procurement Regulations in the Partner Country (e.g. private banks and firms, privatised entities, NGOs, UN organisations).Subject to prior approval of KfW, the PEA may use their own internal procurement regulations or,in the absence thereof shall rely on the provisions of the Guidelines.

PEAs not subject to Public Procurement Regulations and having no internal procurement regulations may elaborate a project specific procurement manual, which presents the procedures they intend to apply for procurement of Consulting Services, Works, Goods, Plant, or NonConsulting Services.

If PEAs apply their existing or newly elaborated procurement regulations, they shall confirm that these comply with the basic principles of the Guidelines as outlines in Article 1.2.1 and reflect commercial state-of-the-art business practice in the relevant sector. In the case of a conflict between the Guidelines and the PEAs procurement regulations KfW and the PEA will agree on appropriate provisions prior to any procurement.5as 
KfW reserves the right to request the PEA to publish tender notices as outlined in Article 2.5:1especially for major Contracts above the ICB thresholds.

The No-Objection provisions as laid down in these Guidelines apply accordingly as agreed upo³between PEA and KfW.


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
5.2 Financial Intermediaries 
In certain cases Kfw's funding for infrastructure prójects is provided via financial intermediaries to final beneficiaries who are subject to the Public Procurement Regulation due to their legal status (e.g. municipalities, state owned entities). In such cases KfW requires that the procurement procedures applied comply with the basic principles of the Guidelines as outlined in Article 1.2.1.Unless otherwise agreed in the Funding Agreement, the financial intermediary will monitor the procurement by the final beneficiaries and subsequently report on.it as part of its regular reporting procedures to KfW.

For procurement undertáken by the financial intermediary for its own needs (e.g. Consulting Services, Goods) the provisions of the Guidelines apply.

5.3 Specific Case of Concessions and Output Based Contracts 
In the cases where KfW finances projects implemented under a public concession or in which the Contractor is paid for outputs (e.g. BOT models, auctions, least cost subsidy selection, supply of energy), the following applies:
(1) If the concessionaire or Contractor has been selected following a fair and transpárent compétitive procedure which is acceptable to KfW the said concessionaire or Contractor . may freely procure Works, Goods, Plant, No-Consulting Services or Consulting Services for the fulfillment of the Contract using its own procedures unless the Tender Documents for the Contract provide otherwise; or 

(2)If the selection of the concessionaire took place without competition the provisions of the Guidelines shall apply.


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Appendices 

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Appendix 1
Declaration of Undertaking 
Reference name of the Application/Offer/Contract:
To:
: ("Contract")11("Project Executing Agency")
1.We recognise and accept that KfW only finances projects of the Project Executing Agency ("PEA")1² subject to its own conditions which are set out in the Funding Agreement it has entered into with the PEA. As a matter of consequence, no legal relationship exists between KfW and our company, our Joint Venture or our Subcontractors under the Contract. The PEA retains exclusive responsibility for the preparation and implementation of the Tender Process and the performance of the Contract.

2.We hereby certify that neither we nor any of our board members or legal representatives nor any other member of our Joint Venture including Subcontractors under the Contract are in any of the following situations:
2.1) being bankrupt, wound up or ceasing our activities, having our activities administered by courts, having entered into receivership, reorganisation or being in any analogous situation;
2.2) convicted by a final judgement or a final administrative decision or subject to financial sanctions by the United Nations, the European Union or Germany for involvement in a criminal organisation, money laundering, terrorist-related offences, child labour or trafficking in human beings; this criterion of exclusion is also applicable to legal Persons, whose majority of shares are held or factually controlled by natural or legal ·Persons which themselves are subject to such convictions or sanctions;
2.3)having been convicted by a final court decision or a final administrative decision by a court, the European Union, national authorities in the Partner Country or in Germany for Sanctionable Practice in connection with a Tender Process or the performance of a Contract or for an irregularity affecting the EU's financial interests (in the event of such a conviction, the Applicant or Bidder shall attach to this Declaration of Undertaking supporting information showing that this conviction is not relevant in the context of this Contract and that adequate compliance measures have been taken in reaction);
2.4) having been subject within the past five years to a Contract termination fully settled against us for significant or persistent failure to comply with our contractual obligations during such Contract performance,  unless this termination was challenged and dispute resolution is still pending or has not confirmed a full settlement against us;
2.5) not having fulflled applicable fiscal obligations regarding payments of taxes either in the country where we are constituted or the PEA's country;
2.6) being subject to an exclusion decision of the World Bank or any other multilateral development bank and being listed on the website http://www.worldbank.org/debarr or respectively on the relevant list of any other multilateral developmen bank (in the event of such exclusion, the Applicant or Bidder shall attach to this Declàràtion of 
11Capitalised terms used, but not otherwise defined in this Declaration of Undertaking have the meaning given to such term in KfW's "Guidelines for the Procurement of Consulting Services, Works, Plant, Góods and NonConsulting Services in Financial Cooperation with Partner Countries".
12The PEA means the purchaser, the employer, the client, as the case may be, for the procurement of Consulting Services, Works, Plant, Goods or Non-Consulting Services.


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Appendix 1
Undertaking supporting information showing that this exclusion is not relevant in the context of this Contract and that adequate compliance measures have been taken in reaction); or 

2.7) being guilty of misrepresentation in supplying the information required as a condition of participation in the Tender.

3.We hereby certify that neither we, nor any of the members of our Joint Venture or any of our Subcontractors under the Contract are in any of the following situations of conflict of interest:
3.1) being an affiliate controlled by the PEA or a shareholder controlling the PEA, unless the stemming conflict of interest has been brought to the attention of KfW and resolved to its satisfaction;
3.2) having a business or family relationship with a PEA's staff involved in the Tender Process or the supervision of the resulting Contract, unless the stemming conflict of interest has been brought to the attention of KfW and resolved to its satisfaction;
3.3) being controlled by or controlling another Applicant or Bidder, or being under common control with another Applicant or Bidder, or receiving from or granting subsidies directly. or indirectly to another Applicant or Bidder, having the same legal representative as another Applicant or Bidder, maintaining direct or indirect contacts with another Applicant or Bidder which allows us to have or give access to information contained in the respective Applications or Offers, influencing them or influencing decisions of the PEA;
3.4) being engaged in a Consulting Services activity, which, by its nature, may be in conflict with the assignments that we would carry out for the PEA;
3.5) in the case of procurement of Works, Plant or Goods:
i. having prepared or having been associated with a Person who prepared specifications, drawings, calculations and other documentation to be used in the Tender Process of this Contract;
ii.having been recruited (or being proposed to be recruited) ourselves or any of our affiliates, to carry out works supervision or inspection for this Contract;
4.If we are a state-owned entity, and compete in a Tender Process, we certify that we have legal and financial autonomy and that we operate under commercial laws and regulations.
5.We undertake to bring to the attention of the PEA, which will inform KfW, any change in situation with regard to points 2 to 4 here above.

6.In the context of the Tender Process and performance of the corresponding Contract:
6.1) neither we nor any of the members of our Joint Venture nor any of our Subcontractors under the Contract have engaged or will engage in any Sanctionable Practice during the Tender Process and in the case of being awarded a Contract will engage in any Sanctionable Practice during the performance of the Contract;
6.2) neither we nor any of the members of our Joint Venture or any of our Subcontractors under the Contract shall acquire or supply any equipment nor operate in any sectors under an embargo of the United Nations, the European Union or Germany; and 
6.3) we commit ourselves to complying with and ensuring that our Subcontractors and major suppliers under the Contract comply with international environmentaland labour standards, consistent with laws and regulations applicable in the country of implementation of the Contract and the fundamental conventions of the International 

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Appendix 1
Labour Organisation1³(ILO) and international environmental treaties. Moreover, we shall implement environmental and social risks mitigation measures when specified in the relevant environmental and social management plans or other similar documents provided by the PEA and, in any casé, implement measures to prevent sexual exploitation and abuse and gender based violence.

7.In the case of being awarded a Contract, we, as well as all members of our Joint Venture partners and Subcontractors under the Contract will, (i) úpon request, provide information relating to the Tender Process and the performance of the Contract and (ii) permit the PEA and KfW or an agent appointed by either of them, and in the case of financing by the European Union also to European institutions having competence under European Únion law, to inspect the respective accounts, records and documents, to permit on-the-spot checks and to ensure access to sites and the respective project.
8.In the case of being awarded a Contract, we, as well as all our Joint Venture partners and Subcontractors under the Contract undertake to preserve above mentioned records and documents in accordance with applicable faw, but in any case for at least six years from the date of fulfillment or termination of the Contract. Our financial transactions and financial statements shall be subject to auditing procedures in accordance with applicable law.Furthermore, we accept that our data (including personal data) generated in connection with the preparation and implementation of the Tender Process and the performance of the Contract are stored and processed according to the applicable law by the PEA and KfW.
Name:In the capacity of:

Duly empowered to sign in the name and on behalf of4:

Signature:Dated:
13In case ILO conventions have not been fully ratified or implemented in the Employer's country the Applicant/Bidder/Contractor shall. to the satisfaction of the Empioyer and, KfW, propose and implement appropriate measures in the spirit of the said ILO conventions with respect to a) workers grievances on working conditions and terms of employment, b) child labour, c) forced labour, d) worker's organisations and e) non-discrimination.
14In the case of a JV, insert the name of the JV. The person who will sign the application, bid or proposal on behalf of the Applicant/Bidder shall attach a power of attorney from the Applicant/Bidder.

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Appendix 2
Procurement Plan 
User's Guidance Notes for the Preparation of a Procurement Plan 
Article 1.6.2 of the Guidelines requires the PEA to prepare a Procurement Plan which identifies for each Contract to be financed in whole or in part by KfW:
Contract type (Consulting Services, Goods, Works, Plant or Non-Consulting Services) and.content,
estimated Contract amount and the source(s) of funds,
envisaged Tender Procedure and Single- or Two Stage Selection,
envisaged standardised Tender Documents,
type of review required by KfW (full or simplified review),
estimated EsHS level (basic, elevated, high risk) per Contract as provisional indication at the time of first establishment of the procurement plan 
estimated date of tender publication or, in the case of limited competition, date of inviting firms to submit proposals.

For serial Contracts with identical content and procedures one single Contract might be included and explained in the comment column. In the case of programmes for which no individual Contracts can be identified in advance, the Procurement Plan may include the envisaged Tender Procedures and possibly thresholds for different types and values of Contracts as far as possible.
The Procurement Plan shall be initially created at least for the first 18 months as of the date of the Funding Agreement (Version 1) and shall be updated thereafter when necessary, but at least on an annual basis. Updates, amendments or modifications of the Procurement Plan are subject to KfW's renewed No-Objection.

Along with the Procurement Plan the PEA shall provide KfW with the respective rational or explanations in order to document compliance with the Guidelines (e.g. justification in the case of a LCB or a Direct Award).

The Procurement Plan is an annex to a separate agreement to the Funding Agreement or directly to the Funding Agreement, as applicable. An amendment to the Funding Agreement due to an update, amendment or modification of the Procurement Plan is necessary only, if they have significant implications on the Funding Agreement or imply significant increases of agreed budget items.

For the sake of clarity, Kfw's No-Objection to changes in the Procurement Plan does not imply acceptance by KfW of the financing of new Contracts or the increased cost of Contracts unless such financing has been agreed upon by KfW as part of the cost and financing schedule in the *Funding Agreement.

The establishment of a Procurement Plan is generally not required for prefinanced Contracts as per Article 1.6.8, for indirect financing as per Article 1.6.9 and funding through financial intermediaries as per Article 5.2.


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consufting Services in Financial Cooperation with Partner Countries 
Appendix 2
Procurement Plan 
(Version No._, dated 

Serial No.: 1
F No.1s: 502530
Type16: c
of Contract Description Content Short: Implementation Consultant
Amount7 Contract Estimated: 1.000.000 EUR
Source of Funds18: 100% KfW
Procedure Tender: ICB
: Kn Kn: 2
Documents Tender 2: KfW
N KfW²2: F
ESHS risk leve13: B
Publication Estimated Tender: 1.1.2019

Serial No.: 2
F No.1s: 392015
Type16: c
of Contract Description Content Short: ESHS Consultant
Amount7 Contract Estimated: 50.000 EUR
Source of Funds18: 50% KfW 50% PEA
Procedure Tender: LCB
: Kn Kn: 1
Documents Tender 2: KfW
N KfW²2: s
ESHS risk leve13: n/a
Publication Estimated Tender: 1.1.2019

Serial No.: 3
F No.1s: 280912
Type16: W
of Contract Description Content Short: Access Road
Amount7 Contract Estimated: 1.000.000 EUR
Source of Funds18: 100 % PEA
Procedure Tender: NBC
: Kn Kn: 1
Documents Tender 2: PEA
N KfW²2: F.
ESHS risk leve13: E
Publication Estimated Tender: 1.10.2019

Serial No.: 4
F No.1s: n/a
Type16: W
of Contract Description Content Short: 2 Wind Turbines, 5MW each
Amount7 Contract Estimated: 10.000.000 EUR
Source of Funds18: 100% KfW
Procedure Tender: ICB
: Kn Kn: 2
Documents Tender 2: KfW
N KfW²2: F.
ESHS risk leve13: NE
Publication Estimated Tender: 1.12.2019

Serial No.: ..
Additional agreement(s): .....List of other procurement related general arrangements or exceptions, if any.
15KfW's Procurement No. for the respective Tender Process to be provided by KfW's procurement manager; "n/a" if not yet available.

16"C" for Consulting Services, "W" for Works, "G" for Goods," P" for Plant and "NC" for Non-Consulting Services. Incl. Contracts contracted beforehand, if any.
17To be completed in the currency of the underlying Funding Agreement with KfW.

18Share (in %) of the Contract financed by KfW, through the PEA's own funds and/or other financing institutions.

19"ICB" for International Competitive Bidding, "NCB" for National Competitive Bidding. "LCB" for Limited Competitive Bidding , "Q° for Price Quotation and "DA" for Direct Award.
20"1" for Single-Stage Selection or "2" for Two-Stage Selection 

21Institution whose standardised Tender Documents are used. It is recommended to use KfW's Standard Tender Documents.

22F" for full review or "S" for simplified review.

23"B" for basic,"E" for elevated, "H" for high ESHS risk level or "n/a" if not applicable and "NE", if an ESiAESMP is not yet available. The ESHS risk level of a specific Contract is not 
necessarily identical with the Environmental and Social risk category of the whole project/programme. The level at project appraisal may be indicative and finalised when preparing 
the Tender Documents for the Contract. If available, the ESlA/ESMP should be consulted and KfW's Standard Tender Documents for further guidance.
24Contract related explanation / procedural arrangements (e.g. justification for direct award, One-/two-envelope, evaluation method, thresholds for Tender Procedures in programmes).


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Nón-Consulting Services in Financial Cooperation with Partner Countries 
Appendix 3
Minimum Content of a Tender, PQ-Result, Contract Award  and Cancellation Notice 
Tender Notice 
The PEA shall prepare a tender notice to be published as per Article 2.5.1 including at least the following information:
Partner Country,
name and address of the PEA,
Application/Offer submission details (submission deadline, address, language, originals,copies, etc.),
title of the project,
title of the Contract/Lot being procured,
KfW's procurement number of the Contract being procured,
type of notice (Tender Notice, PQ-Result Notice, Award Notice, or Cancellation Notice),
brief description of the project, the context, time schedule and further information,
brief description of the Contract content to be procured, and 
address where the complete Tender Documents can be obtained.
Prequalification-Result Notice 
In the case of Two-Stage Selection, the PEA shall prepare a PQ-result notice to be published as per Article 2.5.7 including at least the following information:
list with name and country of prequalified Applicants, and 
reference to initial tender notice (including corrigenda, addenda if any), e.g. electronic link to initial tender noticé or copy of initial tender notice.

Award Notice 
The PEA shall prepare an award notice as per Article 2.5.14 including at least the following information:
name and country of successful Contractor,
start and end date of the Contract,
Contract amount, and 
reference to initial tender notice, e.g. electronic link tó initial notice or copy of initial notice.
Cancellation Notice 
The PEA shall prepare a cancellation noțice as per Article 2.5.16 including at least the following information:
information about cancellation of Tender Process, and 
reference to initial tender notice, e.g. electronic link to initial notice or copy of initial notice.
Addenda/Corrigenda to Initial Notices 
Any addenda/corrigenda to an initial notice shall be published in due time and in the same medium as the initial notice with a reference to the initial notice.


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Appendix 4
Evaluation Criteria for Proċurement of Consulting Services 
1. Pre-Qualification 
To be qualified for a Consulting Services Contract under an ICB procedure Applicants shall demonstrate their qualification in terms of financial capacity, experience and resources in relation to the requirements of the tasks and risks.

The verification of the financial capacity of Applicants shall be the basis of audited income statements and/or balance sheets and take into account the annual turn-over and the profitability of at least the last three years. The annual turn-over should be three times the estimated annual payments received out of the Contract amount; the ratio might be reduced for short term assignments or increased for long-term assignments. Profitability may be demonstrated through a positive cash-flow (in average) and (indirectly) the availability of a credit line. Applicants which do not fulfil the requirements of the Request for Applications shall be rejected.
For verification of adequate experience and resources the following criteria and scoring system should be applied with appropriate project relevant modifications.

Qualification criteria: 1. Applicant's Experience
Scoring Range: 40 - 60

Qualification criteria: [1.1 Experience in implementing similar projects Description of the key features, reference projects shall demonstrate in order to be considered similar to the assignment. If applicable separate sub-criteria for ESHS requirements should be added here.
Scoring Range: 25 - 35

Qualification criteria: 1.2 Experience with working-conditions in developing and/or transition countries/in particular regions. ;
Scoring Range: 15  25

Qualification criteria: 2. Applicant's Capabilities
Scoring Range: 40 - 60

Qualification criteria: 2.1 Qualitative assessment of the Applicant's available Expertise Assessment of the quality of the expertise, to which, the Applicant has access to, possibly completed with external expertise for the execution of the assignment in relation to the project team profiles described in the prequalification request. If applicable separate sub- criteria for ESHS requirements should be added.
Scoring Range: 25 - 35

Qualification criteria: 2.2 Quantitative assessment of the Applicant's Human Resources Capacity Assessment of the Applicants own human resources in relation to · the required expertise as described in the prequalification document. If applicable separate sub-criteria for EsHS requirements should be added.
Scoring Range: 10 - 20

Qualification criteria: . Is the Application concise and related to the project?
Scoring Range: 5 •

Qualification criteria: Total Prequalification Score
Scoring Range: 100

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Appendix 4
It is strongly recommended that sub-criteria descriptions be made as detailed and specific as possible. No other sub-criteria are ailowed during evaluation than the ones indicated in the prequalification document.

If the ConsultingServices are dedicated to project design, tendering and implementation supervision services for Works or Plant Contracts with ESHS risks and no specialised ESHS consultant is engaged, candidates shall be required to demonstrate the ability and capacity to specify and design relevant mitigation and protective measures and to monitor its implementation on site in addition to the above-mentioned requirements. However, EsHS requirements shall be carefully and adequately designed to reflect the EsHS risks associated to the individual Contract under consideration.

In such cases a percentage between 10% and 25% of the qualification criteria 1.1, 2.1 and 2.2shall be applied to such ESHS experience and capability of the Applicant. The qualification criteria and scheme above shall be adapted accordingly.

Only Applications scoring 70% or more of the total points will be considered as qualified for the Contract. However, if the number of prequalified Applicants exceeds a predefined number as specified in the RfA Applicants will be invited as per their ranking. The number of Applicants to be invited shail be at least five (5) but not more than eight (8). Should the number of prequalified Applicants be below the predefined number the Tender Process may continue with a reduced number of candidates, if i)'the Tender Notice has been published widely and ii) the prequalification criteria have not been too ambitious. Otherwise the Tender Process should be cancelled, foilowed by a new Tender Process more widely published and/or with amended qualification criteria.

For projects with significant EsHS risks during implementation the prequalification document may specify that Applications which do not meet the minimum ESHS score (usually 70% of the total of the EsHS sub-criteria) shall be rejected, independent from the total score.
2. Evaluation of Proposals 
The technical evaluation shall be based on the following criteria and point system. No additional criteria or sub-criteria than those indicated in the RFP shall be used for the evaluation of the technical Proposals.

1.: Clarity and completeness of the tender
Concept and methodology: 5

1.: Critical analysis of the project objectives and the Terms of Reference (TOR)
Concept and methodology: 10

1.: Proposed concepts and methods [If applicable add separate sub-critera for ESHS requirements]
Concept and methodology: 20

1.: Qualifications of. proposed staff [If applicable add separate sub-criteria for ESHSrequirements to the team or individual team members]

1.: Team leader/project manager
Concept and methodology: 30

1.: Other Key staff to be employed on the project
Concept and methodology: 30

1.: Personnel in the home office who will monitor and control the team, and provide back-up services
Concept and methodology: 5

Concept and methodology: 100

Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Appendix 4
The sub-criteria and point system indicated above are indicative. It is strongly recommended that sub-criteria descriptions be made as detailed and specific as possible. Depending on the nature of the assignment the distribution of points may vary from the one indicated above between 35 to 65 points for the staff proposal.

In the case the project structure does not foresee the assignment 'of a dedicated ESHS Consultant during execution of Works/Plant Contracts by contractor(s) the implementation Consultant will be required to oversee that ESHS requirements are adequately addressed and adhered to during project implementation. In line with the ESHS requirements during the prequalification phase, the evaluation of the Consultant's concept and the proposed team shall take into account ESHS aspects accordingly.

In súch a case a percentage between 10% and 25% of the score for concept and methodology (1.3) and for the proposed team (2.) shall be dedicated to ESHs). The Consultant shall be required to demonstrate which of the team member(s) are responsible for such ESHS issues. The evaluation criteria and scheme above shall be adapted accordingly.

For projects with significant ESHS risks during implementation the RfP may specify that technical Proposals which do not meet the minimum ESHS score (usually 75% of the total of the ESHS sub-criteria) shall be rejected, independent from the Total Technical Score.
Upon conclusion of the technical and financial evaluation the technical and financial Proposals will be weighted as follows in order to determine the overall score and ranking of the Proposals.First, the weighted technical sore is calculated 

PT = WT * T, with 

PT = weighted technical score (points) of a technical Proposal,
T = technical score (points) as per technical evaluation,
WT = weight of the technical Proposal (in percent)


following the calculation of the weighted financial score 
PF = WF * Co/C, with 
PF = financial score (points) of a financial Proposal,
C = evaluated price of the financial Proposal,
Co = lowest evaluated price of all financial Proposals.
and finally the overall score is calculated 
P = PF + PT.
The weightings should generally be 80% for the technical Proposal and 20% for the financial Proposal.


Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and Non-Consulting Services in Financial Cooperation with Partner Countries 
Appendix 5
Minimum Content of Tender Documents 
Request for Application 
Requests for Application are to be used for Prequalification of Applicants in Tender Processes with Two-Stage Selection.

KfW provides SDOs for Prequalification for Consulting Services and for Works/Plant Contracts. If the PEA uses other Tender Documents for Prequalification, they shall not deviate in a substantive manner from the above mentioned documents and include the following minimum content:
(1)General information about the PEA issuing the tender, source of funds and entity conducting the Tender Process including contact details;
(2)description of the whole Prequalification process, including e.g. conditions of participation,format and list of documents to be submitted by Applicants, deadlines for clarification requests and Application submission, evaluation criteria and method;
 short description of the Contract content 
application forms, which reflect the eligibility and evaluation criteria and 
 KfW's Declaration of Undertaking.
Request for Proposal/Invitation to Bid 
Requests for Proposal/Invitations to Bid are to be used for selection of Contractors in Tender Processes with Two-Stage or Single-Stage Selection.

KfW provides SDOs for the procurement of Consulting Services, Goods, Works, Small Works and Plant (design, supply installation). If the PEA uses other Tender Documents for selection of Contractors, they shall not deviate in a substantive manner from the above mentioned respective documents and include the following minimum content:
(1), General information about the PEA issuing the tender, source of funds and entity conducting the Tender Process including contact details;
(2)description of the whole Offer process, including e.g. conditions of participation, format and list of documents to be submitted by Bidders, deadlines for clarification requests and Offer submission, evaluation criteria and method;
· (3)(continued) eligibility criteria, (continued) qualification criteria and — in the case of SingleStage Selection - evaluation method of the latter.

(4)detailed Terms of Reference/technical specifications, including e.g. context of the project and ESHS requirements, expected outcomes of the Contract, respective responsibilities of the contracting parties and duration of the Contract;
(5)draft Contract;
() Forms or requirements for the preparation of the technical and financial Offer, which reflecting the specifies requirements 

(7)KfW's Declaration of Undertaking.

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Minimum Content of Minutes of Application/Offer Opening and  Evaluation Reports 
The PEA shall provide KfW with a report of the opening (minutes of Application/Offer opening)and of the evaluation of Applications (Prequalification evaluation report) and Offers (Proposal/Bid evaluation report) as defined in the Guidelines.

These reports contain in general the following information and shall be provided for No-Objection in the format as requested by KfW:
Minutes of Application/Offer Opening 
(1) Names of persons in charge of Application/Offer opening (Application/Offer opening committee);
(2)Names of other participants (e.g. representatives of Applicants/Bidders);
(3)Date, time and venue of Offer opening;
(4)Statement on the status of the envelopes:
timely or delayed delivery,
number of Application/Offer originals/copies,
envelope(s) sealed properly;
(5)Short description of opening procedure:
Which envelope has been opened? Outer/inner envelope? Envelope containing qualification documents, technical Offer and/or financial Offer?
Which envelopes remain closed?
For financial Offer opening: price as per price sheet to be stated;
(6)Date of preparation of the report and signature of all members of the Application/Offer opening committee.

For paperless e-procurement Tender Processes equivalent evidence of Offer opening needs to be provided.

Prequalification and Offer Evaluation Reports 
On completion of the Application/Offer evaluation KfW is furnished with a detailed report on the evaluation and comparison of the Applications/Offers and with a substantiated recommendation for the invitation of prequalified Applicants (RfP/ITB) or Award of Contract, as the case may be,that must be coordinated with any government agencies of the Partner Country whose involvement may be required.

(1) Introduction 
Short information on project and Contract content;
Tender Procedure (e.g. ICB, NCB), Single- or Two-Stage Selection, One- or TwoEnvelope Submission undertaken;

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What/which stage/envelope is being evaluated in the present report (e.g.Prequalification'évaluation,technical Offer evaluatión, financial Offer evaluation,combined evaluation);
Names of persons in charge of Application/Offer evaluation (members of Application/Offer evaluation committee);
Start and end of Application/Offer submission period, including any extensions thereof with reasoning and proof of its publication;
Date and medium of publication of tender notice and in the case of Two-Stage Selection PQ-result notice, or when and how took the invitation to interested/preselected Persons. place? (evidence of publication to be attachedas annex to the report in the case of an ICB and an NCB);
In the case of a pre-bid meeting: date, time and venue; participants and minutes of discussion (minutes of meeting to be attached as annex to the report);
Clarifications/addenda to Tender Documents during the Application/Offer submission period (any clarifications with Applicants/Bidders during the Application/Offer submission period and during the evaluation phase to be attached as annex to the report).

(2)Results of Preliminary Examination 
Names of all Applicants/Bidders (minutes of Application/Offer opening to be attached as annex to the report);
If the Application/Offer fails preliminary acceptance, the reasons must be clearly explained (Since rejection at this stage puts the Application/Offer out of any further considerations, it should be ensured that the decision to reject is justifiable.);
Applications/Offers which have been considered for further evaluation.
(3)Application/Offer Evaluation Process 
Basis for evaluation (e.g. KfW's Guidelines, Tender Documents, Public Procurement Regulations);
Results of evaluation (usually a summary is provided in the report and details are provided as annex to the report)

> pass/fail criteria: have they been met or not?
y scoring criteria: every score needs to be justified in accordance with the evaluation criteria and matrix.

(4)Conclusion 
List of Applicants proposed to be invited to submit an Offer (Prequalification evaluation report), or which Bidders have submitted a technically responsive Offer and can be considered for financial evaluation (technical BER), or which Bidders have submitted a responsive financial offer (financial BER);
List of identified errors, omissions, déficiencies or other subject matter for each Offer substantially compliant with the requirements of the RfP/iTB and which will be subject to clarifications before Award of Contract;AAP 
Which Applicants/Bidders are rejected and for what reason;
Final ranking (final/financial BER), which Offer is first ranked/has the lowest'evaluated price and thus is proposed for Award of Contract;

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Signature of all members of the Application/Offer evaluation committee.
In order to assess the provided reports KfW reserves the right to ask the PEA for further 
documents, e.g. complete Offers or extracts thereof.



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Contractual Provisions 
Contracts between the PEA and its Contractors for Consulting Services, Works, Plant, Goods and Non-Consulting Services Contracts shall include appropriate terms and conditions with a fair distribution of risks between the contractual parties and shall adhere to the contractual provisions below.

1. Contract Models 
Contracts shall be based on internationally recognised and accepted model Contracts such as those published by FiDiC (Fédération Internationale des Ingénieurs Conseils) for Works and Plant. For Consulting Services KfW makes available a model Contract reflecting international best practice. These Contract forms are integrated in Kfw's standardised Tender Documents,which the PEA is encouraged to use. The original general conditions of Contract of these model Contracts shall remain unchanged. Any project specific adaptation shall be included in their special conditions without substantial modification of the general conditions of Contract.
In the case of using other Contract forms the provisions included therein shal adhere to the rules below for Contracts awarded under ICB and as far as applicable in Contracts under NCB. Unless otherwise agreed, the draft Contracts require KfW's No-Objection before signing.
The Tender Documents shall include. a draft Contract model or at least inform on the major contractual and commercial conditions (e.g. payment terms, required guarantees, applicable law,provisions for price adjustment, if any, defects liability period, force majeure).
2. Contractual Requirements 
2.1 . Performance Parameters 
Performance parameters or characteristics which were taken into account during the evaluation of Offers for Work, Plant or Goods (e.g. efficiency ratio, cost of consumables, output performance, emissions) shall be reflected in the Contract as offered by the Bidder, or as finally agreed upon by the contractual parties. The Contract should also include provisions in the case of variations of such parameters over time and indemnification in the case of underachievement.
2.2. Liability 
Provisions regarding liability between the contractual parties shall be formulated in such a manner as to prevent any gaps in liability. Whenever a JV is awarded a Contract the JV partners shall be jointly and severally liable.

2.3Defaults 
The Contract shall include provisions such as suspension .and termination, addressing contractual defaults by either party.

2.4Payment Terms 
Payment terms shall be in accordance with the international commercial practices applicable to.the type of Contract (Consulting Services, Works, Plant, Goods and Non-Consulting Services)and be designed for efficient disbursement procedures (e.g. minimum disbursement amounts,

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especially if agreed in the Funding Agreement; avoidance of multiple recipients of payments,notably in the case of JVs; payments preferably in EUR or USD).

Contracts for Goods usually provide for full payment on the delivery and inspection (if required)of the contracted Goods, except for Contracts involving installation and commissioning; for such contracts, a portion of the payment may be made as advance payment and final payment after the Contractor has complied with all its obligations under the Contract.
Contracts for Works, Plant and Non-Consulting Services may be either ad measurement Contracts or lump sum Contracts. Typicaily ad measurement Contracts are most suited when the PEA provided the design for the contractual content and/or the nature of the contractual content is not suitable for lump sum remuneration due to high unforeseen risks (e.g. rehabilitation of a power plant). Ad measurement Contracts usually include an advance payment of up to twenty (20) percent, regular interim payments depending on the progress and a final payment of up to ten (10) percent, payable upon taking over or the issuance of the preliminary acceptance. Lump sum remuneration is applied mostly to Contracts under which the Contractor is responsible for the design of the Works or Plant to be delivered (e.g. turn-key Contracts, design-build-operate Contracts). Payment terms usually include either regular percentage based instalments or instalments against the achievement of predefined milestones.

Contracts for Consulting Services may include remuneration on a lump sum or on a time based basis or a combination of both. Typically feasibility studies, expert opinions, short term advise,construction design and elaboration of Tender Documents are most suited for lump sum remuneration. Payment terms usually include either regular percentage based instalments or instalments against the delivery of documents or services. Implementation supervision services and long term technical assistance or training services are usually remunerated on a time based basis. Such Contracts foresee an advance payment of up to twenty (20) percent, regular interim payments; preferably on a quarterly basis and a final payment generally between five (5) and ten (10) percent, payable upon acceptance of the services.

2.5Guarantees and Securities 
The presentation of an advance payment_guarantee in the same amount as the advance payment is generally conditional for the payment of the advance payment. The advance payment guarantee ensures that in the case Contracts are not performed the PEA will be refunded.Depending on the volume and the associated risk, KfW may agree to waive this requirement.
A performance security in accordance with the usual business practice in the particular sector is generally required to guarantee that ail contractual obligations will be duly fulfilled by the Contractor throughout the whole Contract period for Contracts for Works, Goods, Plant and major Non-Consulting Services Contracts. The performance security amounts up to ten (10)percent of the Contract value until preliminary acceptance and a portion of it, usually half of the initial amount, shall be extended to cover the defects liability period or the maintenance period.
A retention money_security is required if after preliminary acceptance the terms of payment foresee the payment of retention money withheld on interim payments. The retention money security usually is half the amount of the performance security and is to guarantee that Contractors fulfill the remaining obligations after preliminary acceptance during the defects liability or the maintenance period.

Both, the advance payment guarantee and the performance security shall be abštract guarantees, valid until the secured performance has, been affected. In the event of a 

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postponement of the completion date laid down in the initial Contract, the PEA needs to request an extension of the performance security and retention money security from the Guarantor. Such request shall be in writing and must be made prior to the expiration date established in the security.

Contractors shall be allowed to submit guarantees or securities by a reputable bank of their choice. However, if the guarantor is located outside the PEA's country, if it is not enforceable, the guarantor shall have a correspondent financial institution located in the PEA's country to make it enforceable. In exceptional cases and upon prior approval, KfW may accept guarantees and securities from insurances.

For specimen of the various types of guarantees and securities see Appendix 8. Other forms of guarantees or securities require Kfw's approval.

2.6Price Adjustment 
The Contract shall state either a) that Contract prices shall be fixed or b) that Contract price adjustments will be made to reflect any changes in major cost components of the Contract, such as labour and materials. The Contract may include the possibility of either a general price adjustment applicable after a predefined number of month (génerally between 18 to 24) from a defined date (generally Offer submission or Offer expiry date) for all contractual items or an index-based price adjustment for price sensitive items (e.g. steel, cooper, aluminum or fuel)applicable at the time of purchase or billing.

The formula, the applicable price indices, and the base date for application shall be clearly defined in the Contract. The Contract shall also have appropriate provisions for treatment of the impact changes in laws and regulations on the Contract, including taxes and duties in the PEA's country, if after 28 days prior to the date of Offer submission, that subsequently affects the Contract completion period/delivery date and/or the Contract price.

2.7  Taxes, Duties and Levies 
Contracts shall have provisions on the treatment of taxes and public duties, payable by the Contractor in the Partner Country and reflect the tax provisions in the Tender Documents.Generally only identifiable local taxes and public duties directly attributable to the Contact shali .be considered in this context (e.g. VAT or withholding tax on revenue or income generated through the_Contract). Depending on the legal situation governing. the Contract the following general cases may occur:
the Contractor and its staff are exempted from local taxes and public duties, in such cases a copy or at least a reference to the legal act testifying the tax exemption should be attached to the Contract,
the Contractor and its staff are subject to local taxes and public duties directly attributable to the Contract and the PEA will either remunerate the Contractor or pay these taxes and duties on behalf of the Contractor to tax authorities. In such cases the Contract should specify the nature and amounts of taxes and the procedure of invoicing by the Contractor and the mode of payment by the PEA,ls 
the Contractor and its foreign staff are subject to local taxes and public duties directly :attributable to the Contract which will be borne by the Contractor and its staff. In such cases offered prices are considered inclusive of local taxes and public duties, i.e. local taxes and 

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public duties shall be considered to be included in the overhead cost calculation and will not be subject to any separate payment.

The Contract shall include a provision for the handling of any changes in local tax law after Award of Contract which has an effect on the cost incurred by the Contractor or its foreign staff and should include the mode of remuneration of an increase or decrease in costs.
For the sake of clarity, other local taxes not directly attributable to the Contract (e.g. profit tax,corporate tax, income tax) as well as tax liabilițies of the Contractor and its staff outside the Partner Country shall be included in the overhead cost calculation and will not be subject to any separate remuneration.

2.8Warranty/Defects Liability Period 
The Contractor's warranty or defects liability period shall be defined in accordance with international industry practice, generally 12 to 24 months. The Contract should further include provisions if the Contractor fails to remedy defects after a given time for reasons attributable to him.

2.9Liquidated Damages 
The time for the completion of Works/delivery of Goods or services shall be specified, generally in the form of a contractual time schedule. Provisions for liquidated damages or similar provisions shall be included in the Contract when delays in the delivery of Consulting Services, Goods,completion of Works, or failure of the Goods, Works, and Non-Consulting Services to meet performance requirements would result in extra cost or loss of revenue or other benefits to the PEA. The amount of the liquidated damages is usually a specific amount or a portion in relation to a time unit (e.g. an amount of money or percentage of the Contract price per week) with a ceiling (usually five to 10 per cent of the Contract price).

In exceptional cases provision may also be made for a bonus to be paid to Contractors for completion of Works or delivery of Goods ahead of the times specified in the Contract, when an earlier completion or delivery would be of benefit to the PEA.

2.10 Insurance 
Contracts shall include types and terms of insurance to be provided by Contractors. Normally Works, Plant and complex Goods contracts shall include an ‘all risk' type of insurance policy shall be specified to ensure replacement in the event of damage or loss and injury to any person and Contractor's personnel and damage to property.

Transport insurance for Goods shall be at least 110% (one hundred and ten) of the CiP price of the Goods an "all risks" basis and should include war risks and strike clauses.
Contracts for Consulting Services should include insurance cover for professional and personal liabilities and, if relevant, insurance for loss or damage for equipment or for motor vehicle third party liability for vehicles if such equipment or vehicles are paid by the PEA and used by Consultant, in the context of the Contract.

In the case of Contracts in foreign currency payments due from the insurer shall be made in the same currency of the Contract or in a freely convertible currency on an account to bé provided by the PEA after consultation with KfW.


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2.11Force Majeure 
The Contract shall include provisions for events of force majeure- that prevent the parties to perform their contractual obligations. Such events are beyond the control of any of the parties tòthe Contract, such as natural disasters, war, or disruption of public order. The provisions shall include stipulations for adequate adaptation of the contractual time schedule, _extraordinary measures by a Contractor to prevent or reduce damage, reimbursement of the Contractor for such measures and a termination clause, in the case force majeure persists including the mode of compensation of the Contractor.

2.12 Applicable Law, Settlement of Disputes and Arbitration 
The applicable law shall be specified in the Contract as well as the procedure for the settlement of disputes and arbitration. The provisions should foresee an amicable settlement of disputes between the parties as the first option. In complex infrastructure projects the nomination of one or more dispute adjudicators should be foreseen as well as the rules for the arbitration procedure.The last and final instance for the settlement of disputes should be international commercial arbitration, preferably by recourse to the International Chamber of Commerce (IcC). Instead or in addition to dispute adjudication a mediation procedure might also be taken into account,especially for Contracts with a small Contract values.

KfW shall not be appointed as an arbitratór, nor be requested to appoint one.
2.13 Use of Results 
The Contractor shall grant the PEA and KfW and, if required the provider of the funds (e.g.German Government or European Union) the right to use, to share, to publish, to duplicate, to quote free of charge the results of the project, including reports and documents relating to it.
2.14 Communication and Visibility 
The Contractor shall be required to indicate the provider of the funds for the Contract (e.g. the German Government or European Union) according to the requirements of the respective institution². Depending on the nature of the Contract this may include an indication on the provider of the funds on documents, on publicity material or on reports as well as a logo on vehicles, major equipment and major supplies púrchased with these funds and indications on the provider of the funds on temporary construction site'display panels or an acknowledgment on permanent display panels.

The Contractor shall grant KfW the right to publish, on an annual basis on its internet site, the following information: title of the Contract/Project, nature and purpose of the Contract/Project,name and locality of the Contractor and amount of the Contract/Project in accordance with the applicable data protection laws.

2.15 Declaration of Undertaking 
A Declaration of Undertaking as per Appendix 1 duly signed by the Contractor shall be attached to the Contract as an integral part of it.

.25Further details can be made available on request 

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Models for Guarantees and Securities 
Advance Payment Guarantee 
Beneficiary:
[insert name and address of PEA]
Date of Issue:
[insert date]
ADVANCE PAYMENT GUARANTEE NO.:
[insert guarantee reference number]
Guarantor: [insert name and address of place of issue, unless indicated in the letterhead].
We have been informed that finsert name and address of Contractor, which in the case of a joint venture shall be the name and address of the joint venture] (hereinafter called "the Contractor") has entered into Contract No. [insert reference number of the Contract] dated [insert Contract date] with the Beneficiary, for the execution of [insert object of the Contract and .brief description of the contractual content] (hereinafter called "the Contract"). Furthermore we understand that, according to the .conditions of the Contract, an advance payment in the sum of finsert amount and currency in words and figures³², representing [insert percentage in words and figures] percent of the Contract price is to be made against an advance payment guarantee.

Waiving all objections and defences, we, as Guarantor, hereby irrevocably and independently undertake to pay the Beneficiary, any sum or sums not exceeding in total an amount of finsert guarantee amount and currency in words and figures] upon receipt by us of the Beneficiary's first demand, supported by the Beneficiary's statement, whether in the demand itself or a separate signed document accompanying or identifying the demand, stating that the Contractor is in breach of its obligation(s) under the Contract, without the Beneficiary needing to prove or to show grounds for the demand or the sum specified therein.

The advance payment guarantee shall come into force and effect as soon as the advance payment has been credited to the Contractor on its account. Minor deductions of the above mentioned amount notably due to bank fees shall have no effect on the entry into force.

[For guarantees issued in foreign currency insert the following:
In the event of any claim under this guarantee, payment shall be effected to Kfw, Frankfurt am Main (BIC: KFWIDEFF, BLZ 500 204 00), account no. 38 000 000 00 (IBAN: DE53 5002 0400 3800 000000), for the account of [Insert name of the Beneficiary and the Beneficiary's country].
[For guarantees issued in local currency insert the following:
In the event of any claim under this guarantee, payment shall be effected to [Insert the account of the Beneficiary on which payments are to be made], for the account of [Insert name of the Beneficiary and the Beneficiary's country].

.This guarantee shall be automatically reduced pro rata in accordance with the payments performed and expire not later than [insert expiry date].

Any demand for payment must be received by us at this office on or before that date by letter or encoded telecommunication.

It is understood that you will return this guarantee to us on expiry or after payment of the total amöunt to be claimed hereunder.

26This guarantee must be issued in the Contract currency only.

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·[As preferred option regarding guarantee rules insert: This guarantee is subject to the Uniform Rules for Demand, Guarantees (URDG) 2010 Revision, ICC Publication No. 758, except that the supporting ·statement under Article 15(a) is hereby excluded.]

[In the case the issuing bank will not add the preferred option, insert: This guarantee is governed by the law of [insert country of jurisdiction where the bank's branch issuing the guarantee is physically located].

Place, date 
Guarantor's authorised signature(s)
Note: All italicised text (including footnotes) is for use in preparing this form and shall be deleted from the final version.


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Performance Security 
Beneficiary:
Date of Issue:
[insert name and address of PEA]
[insert date]
PERFORMANCE SECURITY No.:
[insert security reference number]
Guarantor: finsert name and address of place of issue, unless indicated in the letterhead]
We have been informed that finsert name and address of Contractor, which in the case of a. joint venture shall be the name and address of the joint venture] (hereinafter called "the Contractor") has entered into Contract No. Jinsert reference number of the Contract] dated finsert Contract date] with - the Beneficiary, for the execution of [insert object of the Contract and brief description of the contractual content) (hereinafter called "the Contract"). Furthermore we understand that, according to the conditions of the Contract, a performance security is required for [insert percentage in words and figures)²7 percent of the Contract price.

Waiving all objections and defences, we, as Guarantor, hereby irrevocably and independently undertake to pay the Beneficiary, any sum or sums not exceeding in total an amount of [insert security amount and currency in words and figures] upon receipt by us of the Beneficiary's first demand,supported by the Beneficiary's statement, whether in the demand itself or a separate signed document accompanying or identifying the demand, stating that the Contractor is in breach of its obligation(s)under the Contract, without the Beneficiary needing to prove or to show grounds for the demand or the sum specified therein.

[For guarantees issued in foreign currency insert the following:
In the event of any claim under this guarantee, payment shali be effected to KfW, Frankfurt am Main (BIC: KFWIDEFF, BLZ 500 204 00), account no. 38 0Q0 000 00 (IBAN: DE53 5002 0400 3800 000000), for the account of [Insert name of the Beneficiary and the Beneficiary's country].
[For guarantees issued in local currency insert the following:
In the event of any claim under this guarantee, payment shall be effected to finsert the account of the Beneficiary on which payments are to be made], for the account of [insert name of the Beneficiary and the Beneficiary's countryl.

This security shall expire not later than [insert expiry date]². By this date we must have received any claims for payment by letter or encoded telecómmunication.

It is understood that you will return this guarantee to us on expiry or after payment of the total amount to be claimed hereunder.

[As preferred option regarding guarantee rules insert: This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 Revision, ICC Publication No. 758, except that the supporting statement under Article 15(a) is hereby excluded.J 

27This security must be issued in the Contract currency only.

28This security shall be valid for at least 28 calendar days as of the completion date laid down in the Contract 
(including warranty obligations).



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[In the case the issuing bank will not add the preferred option, insert: This guarantee is governed by the law of [Insert country of jurisdiction where the bank's branch issuing the guarantee is physically located].

. Place, date 
Guarantor's authorised signature(s)
Note: All italicised text (including footnotes) is for use in preparing this form and shall be deleted from the final version 


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Retention Money Security²
Beneficiary:
Date of Issue:
[insert name and address of PEA]
[insert date]
RETENTION MONEY SECURITY No.:
[insert guarantee reference number]
Guarantor: [insert name and address of place of issue, unless indicated in the letterhead]
We have been informed that [insert name and address of Contractor, which in the case of a joint venture shall be the name and address of the joint venture] (hereinafter called "the Contractor") has entered into Cóntract No. [insert reference number of the Contract] dated [Insert Contract date] with the Beneficiary, for the execution of linsert object of the Contract and brief description of the contractual content] (hereinafter called "the Contract").

Furthermore we understand that, according to the conditions of the Contract, the Beneficiary retains moneys up to the limit set forth in the Contract ("the Retention Money"), and that when the taking-over certificate has been issued under the Contract and the first half of the Retention Money has been certified for payment, payment of [insert the second half of the Retention Money amount and currency in words and figures or if the amount guaranteed under the Performance Security when the takingover certificate is issued is less than half of the Retention Money, the difference between half of the Retention Money and the amount guaranteed under the Performance Security] is to be made against a Retention Money security.

Waiving al objections and defences, we, as Guarantor, hereby irrevocably and independently undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of [insert security amount and currency in words and figures³º upon receipt by us of the Beneficiary's first demand supported by the Beneficiary's statement, whether in the demand itself or in a separate signed document accompanying or identifying the demand, stating that the Contractor is in breach of its obligation(s) under the Contract, without the Beneficiary needing to prove or show grounds for the demand or the sum specified therein.

The retention money security shall come into force and effect as soon as the second half of the Retention Money has been credited to the Contractor on its account. Minor deductions of the above mentioned amount notably due to bank fees shall have no effect on the entry into force.
[For securities issued in foreign currency insert the following:
In the event of any claim under this security, payment shall be effected to KfW, Frankfurt am Main (BIC: KFWIDEFF, BLZ 500 204 00), account no. 38 000 000 00 (IBAN: DE53 5002 0400 3800 000000), for the account of [insert name of the Beneficiary and the Beneficiary's country].
[For securities issued in local currency insert the following:
In the event of any claim under this security, payment shall be effected to [insert the account on which payments are to be made], for the account of [insert name of the Beneficiary and the Beneficiary's country].

29This model is designed for Works, Plant and similar Contracts, if used exceptionally, for Consuiting Services the text needs to be adapted 
30The Guarantor shall insert an amount representing the amount of the second half of the Retention Mopey or if the amount guaranteed under the Performance Guarantee when the taking-over certificate is issuegie less than half of the Retention Money, the difference between half of the Retention Money and the amount guaranteed under the Performance Security and denominated in the Contract currency(ies) only 

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This security shall expire not later than [insert expiry date³.
By this date we must have received any claims for payment by letter or encoded telecommunication.It is understood that you will return this guarantee to us on expiry or after payment of the total amount to be claimed hereunder.

[As preferred option regarding guarantee rules insert: This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 Revision, 1CC Publication No. 758, except that the supporting statement under Article 15(a) is hereby excluded.)

[In the case the issuing bank will not add the preferred option, insert: This guarantee is governed by the law of [insert country of jurisdiction where the bank's branch issuing the guarantee is physically located].

Place, date 
Guarantor's authorised signature(s)
Note: All italicised text (including footnotes) is for use in preparing this form and shall be deleted from the final version.

31 Insert the same expiry date as set forth in the performance security, representing the date twenty-eight days after the completion date described in the Contract. The Beneficiary should note that in the event ofan extension of this date for completion of the Contract, the Beneficiary would need to request an exténsiondof this guarantee from the Guarantor. Such request must be in writing and must be made prior to the expirätion date established in the guarantee. In preparing this guarantee, the Beneficiary might consider adding the following text to the form, at the end of the penultimate paragraph: "The Guarantor agrees to à one-time extension of this guarantee for a period not to exceed [six monthsJ[one year], in response to the Beneficiary's written request for such extension, such request to be presented to the Guarantor before the expiry of the guarantee."

Annex 10:
Declaration of Undertaking 
(Annex 1 of KfW Procurement Guidelines)
Reference name of the Application/Offer/Contract:
("Contract")³
("Project Executing Agency")
1.We recognise and accept that KfW only finances projects of the Project Executing Agency ("PEA")4 subject to its own conditions which are set out in the Funding Agreement it has entered into with the PEA. As a matter of consequence, no legal relationship exists between KfW and our company, our Joint Venture or our Subcontractors under the Contract. The PEA retains exclusive responsibility for the preparation and implementation of the Tender Process and the performance of the Contract.

2.We hereby certify that neither we nor any of our board members or legal representatives nor any other member of our Joint Venture including Subcontractors under the Contract are in any of the following situations:
2.1) being bankrupt, wound up or. ceasing our activities, having our activities administered by courts, having entered into receivership, reorganisation or being in any analogous situation;
2.2)convicted by a final judgement or a final administrative decision or subject to financial sanctions by the United Nations, the European Union or Germany for involvement in a criminal organisation, money laundering, terrorist-related offences, child labour or trafficking in human beings; this criterion of exclusion is also applicablé to legál Persons, whose majority of shares are held or factually controlled by natural or legal Persons which themselves are subject to such convictions or sanctions;
2.3) having been convicted by a final court decision or a final administrative decision by a court, the European Union, national authorities in the Partner Country or in Germany for Sanctionable Practice in connection with a Tender Process or the performance of a Contract or for an irregularity affecting the EU's financial interests (in the event of such a conviction, the Applicant or Bidder shall attach to this Declaration of Undertaking supporting information showing that this conviction is not relevant in the context of this Contract and that adequate compliance measures have been taken in reaction);
2.4) having been subject within the past five years to a Contract termination fully settled against us for significant or persistent failure to comply with our contractual obligations during such Contract performance, unless this termination was challenged and dispute resolution is still pending or hás not confirmed a full settlement against us;
2.5) not having fulfilled applicable fiscal obligations regarding payments of taxes either in the country where we are constituted or the PEA's country;
3 . Capitalised terms used, but not otherwise defined in this Declaration of Undertaking have the meaning givéntc such term in KfW's "Guidelines for the Procurement of Consulting Services, Works, Plant, Goods and NonConsulting Services in Financial Cooperation with Partner Countries".
4The PEA means the purchaser, the employer, the client, as the case may be, for the procurement of Consulting Services, Works, Plant, Goods or Non-Consulting Services.


2.6) being subject to an exclusion decision of the World Bank or any other multilateral development bank and being listed on.the website http://www.worldbank.org/debarr or respectively on the relevant list of any other multilateral development bank (in the event of such exclusion, the Applicant or Bidder shall attach to this Declaration of Undertaking supporting information showing that this exclusion is not relevant in the context of this Contract and thát adequate compliance measures have been taken in reaction); or 
2.7) being guilty of misrepresentation in supplying the information required as a condition of participation in the Tender.

3.We hereby certify that neither we, nor any of the members of our Joint Venture or any of our Subcontractors under the Contract are in any of the following situations of conflict of interest:
3.1) being an affiliate controlled by the PEA or a shareholder controlling the PEA,unless the stemming conflict of interest has been brought to the attention of KfW and resolved to its satisfaction;
3.2) having a business or family relationship with a PEA's staff involved in the Tender Process or the supervision of the resulting Contract, unless the stemming conflict of interest 'has been brought to the attention of KfW and resolved .to its satisfaction;
3.3) being controlled by or controlling another Applicant or Bidder, or being under common contro! with another Applicant or Bidder, or receiving from or granting subsidies directly or indirectly to another Applicant or Bidder, having the same legal representative as another Applicant or Bidder, maintaining direct or indirect contacts with another Applicant or Bidder which allows us to have or give access to information contained in the respective Applications or Offers, influencing them or influencing decisions of the PEA;
3:4) being engagéd in a Consulting Services activity, which, by its nature, may be in conflict with the assignments that we would carry out for the PEA;
3.5) in the case of procurement of Works, Plant or Goods:
i. having prepared or having been associated with a Person who prepared specifications, drawings, calculations and other documentation to be used in the Tender Process of this Contract;
ii.having been recruited (or being proposed to be recruited) ourselves or any of our affiliates, to carry out works supervision or inspection for this Contract;
4.If we are a state-owned entity, and compete in a Tender Process, we certify that we have legal and financial autonomy and that we operate under commercial laws and regulations.

5.We undertake to bring to the attention of the PEA, which will inform KfW, any change in situation with regard to points 2 to 4 here above.

6.In the context of the Tender Process and performance of the corresponding Contract:
6.1) neither we nor any of the members of our Joint Venture nor any of our Subcontractors under the Contract have engaged or will, engage in any Sanctionable Practice during the Tender Process and in the casé of being awarded a Contract will engage in any Sanctionable Practice during performance of the Contract;UK 
6.2) neither we nor. any of the members of our Joint Venture or any of our Subcontractors under the Contract shall acquire or supply any equipment nor 

operate in any sectors under an embargo of the United Nations, the European Union or Germany; and 

6.3) we commit ourselves to complying with and ensuring that our Subcontractors and major suppliers under the Contract comply with international environmental and labour standards, consistent with laws and regulations applicable in the country of implementation of the Contract and the fundamental conventions of the International Labour Organisation (ILO) and international environmental treaties.Moreover, we shall implement environmental and social risks _ mitigation measures when specified in the relevant environmental and social management plans or other similar documents provided by the PEA and, in any case,implement measures to prevent sexual exploitation and abuse and gender based violence.

7.In the case of being awarded a Contract, we, as well as all members of our Joint Venture partners and Subcontractors under the Contract will, (i) upon request, provide information relating to the Tender Process and the performance of the Contract and (ii)permit the PEA and KfW or an agent appointed by either of them, and in the case of financing by the European Union also to European institutions having competence under European Union law, to inspect the respective accounts, records and documents, to permit on-the-spot checks and to ensure access to sites and the respective project.

8.In the case of being awarded a Contract, we, as well as all our Joint Venture partners and Subcontractors under the Contract undertake to preserve above mentioned records and documents in accordance with applicable law, but in any case for at least six years from the date of fulfillment or termination of the Contract. Our financial transactions and financial statements shall be subject to auditing procedures in accordance with applicable law. Furthermore, we accept that our data (including personal data) generated in connection with the preparation and implementation of the Tender Process and the performance of the Contract are stored and processed according to the applicable law by the PEA and KfW.

Name:In the capacity of:

Duly empowered to sign in the name and on behalf of®:
Signature:Dated:
5In case ILo conventions have not been fully ratified or implemented in the Employer's country the Applicant/Bidder/Contractor shall, to the satisfaction of the Employer and KfW, propose and implement appropriate measures in the spirit of the said ILO conventions with respect to a) workers grievances on working conditions and terms of employment, b) child labour, c) forced labour, d) worker's organisations and e) non-discrimination.
6In the case of a'JV, insert the name of the JV. The person who will sign the application, bid or proposal on behalf of the Applicant/Bidder shall attach a power of attorney from the Applicant/Bidder.


Annex 11:Content and Form of Reporting to KfW 
1.Every report (except the Monthly Reports), whether progress or final, shall provide a complete account of all relevant aspects of the implementation of the Project for the period covered. The report shall describe the implementation of the Project according to the scheduled activities as well as the degree of achievement of its Results (Outcomes or Outputs) as measured by corresponding Indicators (please refer to Annex 1 "Objectives and indicators"). The report shall be laid out in such a way as to allow monitoring of the objective(s), the means envisaged and employed.
2.The MoYS shall notify KfW without delay on any circumstances likely to adversely affect the implementation and management of the Project or to delay or jeopardise the performance of the activities.

The quarterly report shall at least include:
a)summary and context of the Project 
.b)actual results: an updated table based on a logical framework matrix (please refer to Annex 3 "Objectives and indicators") including reporting of results achieved (outcomes or outputs) as measured by their corresponding indicators; agreed baselines and targets and relevant data sources;
c)activities carried out during the reporting period (i.e. directly related to the.Project)

d)information on the difficulties encountered and measures taken to overcome problems and eventual changes introduced;
é)information on the implementation of the Visibility and Communication Plan and any additional measures taken to identify the EU as source of financing;
f)informatión on the costs incurred as well as the legal commitments entered into by the MoYS during the reporting period;
g)a smmary of controls carried out.and available annual or final audit reports.An annual audit report of the SDA must be provided with every annual report.Where errors and weaknesses in systems were identified, analysis of their nature and extent as well as information on corrective measures taken or planned shall also be provided;
h)where applicable, a request for payment;
i)work plan and forecast budget for the next reporting period.
The final report shali cover the entire period of implementation and include:
a) all the information requested in Article 3 a) to h)

b)a summary of the Project's receipts, payments received and of the eligible costs incurred;
c)where applicable, an overview of any funds unduly paid or incorrectly used which the MoYS could or could not recover itself;
d)if relevant, details of transfers of equipment, vehicles and remaining major supplies.

e)A final audit report of thé SDA covering the entire Implementation Period and all transfers covered by the Grant.

5.Unless otherwise agreed, the reports shall be submitted in the accounting currency of the Grant.