mila-ai4h/AIMS.au huggingface dataset:
[SID_435] MPI provides suitably qualified and experienced temporary labour and permanent staff to industry and it is committed to ensuring that its staff and the workers it supplies (directly or indirectly) are not subject to behaviour or threats that may amount to modern slavery, human trafficking, forced labour, and similar human rights abuses
[SID_435] All staff within MPI are expected to comply with all laws, act in accordance with MPIs Modern Slavery Policy, with integrity, honesty and respect for the human rights of others
[SID_435] Modern slavery forms part of the onboarding training package undertaken by new employees are required to sign a statement that they have read and understood the Modern Slavery policy and Anti-Fraud, Bribery, Money Laundering and Corruption Policy
[SID_435] Training and information on modern slavery is provided to members of staff annually and recorded
[SID_435] In 2023, 100% of employees received awareness-raising information that reiterated what modern slavery is, the signs to look out for within the business and industries we provide labour to, the checks that need to be undertaken and how to report suspected modern slavery activities and all acknowledged that they had read and understood the briefings
[SID_435] All MPI employees have access to dedicated channels through which they may voice concerns through local and central reporting mechanisms
[SID_435] Any staff, workers or other parties are strongly encouraged to report any concerns or suspicions that they might have to their line manager, to the Quality and Sustainability Director or contact the Modern Slavery Helpline or Police
[SID_435] To date there have been no reports made surrounding these issues, however the senior leadership team are committed to ensuring that any investigations shall be prompt and effective, should actual or suspected modern slavery activities be reported
[SID_435] MPI is committed to protecting employees when disclosing malpractice and will ensure that all disclosures made in good faith will be treated confidentially, professionally and without fear of retaliation
[SID_435] We monitor our risks by looking at
[SID_435] The number of suppliers who provide their own modern slavery statements, The effectiveness of enforcement against any suppliers who breach policies, The amount of time spent on audits and related due diligence, and The level of modern slavery awareness amongst our staff
[SID_435] As part of our initiative to identify and mitigate risk, the following potential risk areas have been identified
[SID_435] Provision of temporary workers to clients Risk: Temporary workers placed with clients may be enslaved or human trafficked individuals
[SID_435] Risk control: Modern day slavery checks are interwoven throughout MPIs end-to-end recruitment business practices
[SID_435] At the outset of the recruitment process, our recruitment team ensure strict compliance checks are carried for all candidates
[SID_435] Eligibility to work in the UK checks are carried out for all assignees and our recruiters and administrators verify the identity of each worker before supply commences
[SID_435] Copies of forms of identity such as passports are taken and the originals are not retained by MPI, only the copies are in electronic stored documents on our candidate database
[SID_435] Audits are carried out throughout the year of entries on the database to identify errors, anomalies and inconsistencies in candidate and assignee records
[SID_435] Employment agencies are prohibited by law, from charging or seeking to charge work-seekers to find or seek work for them and MPI complies with this
[SID_435] Individuals are not subject to hidden payments of any form
[SID_435] All employees and assigned contract workers are treated fairly and a contract for or of services is entered into at will by both parties
[SID_435] Payments are agreed before the assignment commences
[SID_435] Wages are not unfairly held and made weekly a week in arrears to the assigned workers personal or business bank account and monthly for employees
[SID_435] A flag up system highlights requests made for monies to be paid into a different account, enabling checks to be carried to eliminate the risk of bonded labour having no access to their earnings
[SID_435] All payment mechanisms comply with HMRC legislation in relation to tax, National Insurance and pension contributions
[SID_435] Our employees have been made aware to look out for signs of modern slavery within the teams of assigned workers when undertaking onsite visits and safety tours
[SID_435] Suppliers that make up MPIs supply chain Risk: Having suppliers that contravene the Modern Slavery Act 2015
[SID_435] Risk control: As part of our commitment to identify and eradicate slavery and human trafficking, we also have in place a process to undertake due diligence on our supply chain network including second tier recruitment agencies where utilised, to ensure compliance with legislative obligations
[SID_435] All suppliers are required to complete and return a supplier appraisal questionnaire that summarises their adherence to the Modern Slavery Act 2015
[SID_435] If our due diligence reveals any issues, we are committed to taking appropriate action, including but not limited to
[SID_435] Working with the appropriate organisations to improve standards, Removing that organisation from our preferred supplier list, Passing details to appropriate law enforcement bodies
[SID_435] Our effectiveness in combating slavery and human trafficking MPI has not received any reports of instances of modern slavery over the past financial year
[SID_435] Further steps
[SID_435] MPI will continue to raise awareness of modern slavery and of the need for proper due diligence to be applied throughout the coming year and formally re-brief all employees by the end of July 2024
[SID_435] Modern slavery will continue to be included within the induction process for all new employees
[SID_435] MPI shall continue to conduct regular audits of its assignees, candidate registration and vacancy fulfilment processes to ensure that only eligible workers are assigned to clients
[SID_435] MPI will assess new suppliers to ensure that they adhere to the Modern Slavery Act 2015
[SID_435] MPI shall continue to monitor and investigate any reports of modern slavery or human trafficking
[SID_435] Issue: 9 Approved by: E
[SID_435] Pearson Chairperson Reviewed: 07 July 2024 Edward Pearson
[SID_438] For Internal Use Only
[SID_438] Human Rights report
[SID_438] June 2024
[SID_438] Table of Contents
[SID_438] Intro
[SID_438] About dsm-firmenich.3
[SID_438] Human rights reporting......3
[SID_438] Global human rights policy..4
[SID_438] Our approach to Human Rights due diligence Our approach to own operations due diligence.........4 Our approach to supply chain due diligence..5 5 - step due diligence process.....7 2023 results....8 Supply chain traceability system.......................9
[SID_438] Transparency and reporting........10
[SID_438] Grievance mechanism.10
[SID_438] Annex Table with mapping of reporting requirements....11
[SID_438] Intro About dsm-firmenich dsm-firmenich was established on 8 May 2023
[SID_438] Our company brings together the best of two market leaders in fragrance, taste, texture, and nutrition, united in a common purpose: to bring progress to life, by combining the essential, the desirable, and the sustainable
[SID_438] dsm-firmenich is a Swiss company, which is listed on the Euronext Amsterdam and with dual headquarters in Switzerland and the Netherlands
[SID_438] Our company has operations in almost 60 countries and revenues of more than 12 billion
[SID_438] With a diverse, worldwide team of nearly 30,000 employees, we bring progress to life every day, everywhere, for billions of people
[SID_438] Our business covers several sectors, diverse supply chains and activities all over the world
[SID_438] Working with over 31,000 suppliers, we hold ourselves accountable for human rights
[SID_438] To live up to this promise and to drive compliance with all applicable human rights laws and regulations, we have dedicated experts on Human Rights within our Group Sustainability and Responsible Sourcing teams
[SID_438] Human rights reporting In the context of the provision of various Acts and legislations (see annex), dsm-firmenich explains in this report its due diligence efforts to identify, assess and manage human rights risks, such as child labor and forced labor, within its business and supply chains
[SID_438] In addition to covering the reporting period January 1, 2023, to December 31, 2023, we also share upcoming human rights initiatives
[SID_438] dsm-firmenich complies with the due diligence obligations regarding child labor and forced labor, as further detailed in section 3
[SID_438] dsm-firmenich is committed to ensuring that people and communities are treated with dignity and respect
[SID_438] With operations and supply chains spanning the globe, we collaborate with our partners, customers, suppliers, industry peers, and other stakeholders to address human rights risks that may arise linked to our business activities
[SID_438] When people are treated equally and without discrimination, they have better access to opportunities in education, employment, healthcare, and other aspects of life
[SID_438] Doing business with respect for people's dignity contributes to a fair and equal society; a must do as far as we are concerned
[SID_416] an annual review of what we deem to be any high-risk suppliers to confirm their compliance with our Code of Conduct
[SID_438] We take a clear stance on separate human rights topics such as Modern Slavery and Conflict Minerals, for which we have published specific position statements
[SID_438] Our human rights principles, as stipulated in our global human rights policy, are inspired by our Company's values: shape the future, 'be a force for good and own the outcome
[SID_438] At dsm-firmenich, we are committed to driving the most ethical, traceable, and sustainable value chains to achieve our purpose of bringing progress to life
[SID_438] In specific policies and standards our human rights ambitions and expectations are detailed further
[SID_438] In our Supplier Code and Responsible Sourcing Standard we have set out our promises and expectations towards our suppliers, engaging them as partners on our sustainability journey with an integrated approach to human rights
[SID_438] In our supply chain due diligence (SCDD) framework we translate international standards on responsible business conduct (OECD Due Diligence Guidance for Responsible Business Conduct and the UN Guiding Principles on Business and Human Rights Guidelines) into our own supply chain due diligence process
[SID_438] It aims at ensuring a systematic risk analysis and ongoing due diligence work in our supply chain
[SID_438] Our approach to Human Rights due diligence
[SID_438] Our approach to due diligence in our operations dsm-firmenich s company values underpin the essence of doing business in a responsible way
[SID_438] We embed human rights practices throughout our entire operations
[SID_438] Our structure for managing general risks (including human rights) is based on a three-lines of defence model
[SID_438] We positively contribute to creating a world where everyone has the opportunity to lead a fulfilling life, where communities thrive, and where the planet is sustained for future generations
[SID_438] Katharina Stenholm Chief Sustainability Officer DocuSign Envelope ID: AAB4103F-0CD9-461F-9085-31C31DFFAAEB
[SID_438] Line management within the business units acts as the first line identifying, assessing, and managing risks within their area of responsibility
[SID_416] Everyone who works for us is required to complete training on the Jardine Motors Group Code of Conduct and our anti-bribery and corruption policy
[SID_438] Group Functions such as Risk management act as the second line, driving risk management by defining group policies, standards, and processes, including controls
[SID_438] They assess and monitor compliance, and support external risk disclosures
[SID_438] Group Audit acts as the third line of defence, providing independent, objective assurance and advice regarding the effectiveness of governance, risk management, and control activities
[SID_438] They check alignment with group policies, requirements, and standards
[SID_438] The scope and frequency of internal audits is determined by ranking the auditable units according to the scale of their risk exposure, using a set of defined criteria
[SID_438] In addition, we are audited by our customers on our human rights compliance via the Supplier Ethical Data Exchange (SEDEX) platform
[SID_438] This platform is used to monitor and track social and environmental performance and also address human rights compliance
[SID_438] The Self-Assessment Questionnaire (SAQ) looks at four core pillars in the areas of Labor Standards, Health and Safety, Environment and Business Integrity
[SID_438] To ensure compliance, sites are checked at least every three years by external auditors using the SEDEX Members Ethical Trade Audit (SMETA) process
[SID_438] The findings are closely monitored, and non- compliance rapidly remediated through the introduction of appropriate corrective actions
[SID_438] Our approach to supply chain due diligence We commit being a trustworthy partner to our business stakeholders and strive to operate responsibly and in accordance with the highest standards possible
[SID_438] We believe that a robust due diligence approach needs agility, a good balance between process and operations, data intelligence as well as on-the-ground work
[SID_438] dsm-firmenich is convinced that collaborative action is the only way to consolidate impact in our upstream values chains and drive positive change with our suppliers at a global scale
[SID_438] While we endeavor to maximize our actions for human rights in the value chain and their effectiveness, we are acutely aware of the size and scope of the global challenges
[SID_438] We have a strong relationship with the UN, being a Global Compact Impact Sponsor for Labor and Decent Work
[SID_438] Decent work is a central component of SDG 1 (no poverty) and SDG 8 (decent work and economic growth), and is defined as secure employment that guarantees security, a fair income and safe working conditions
[SID_438] We contribute to building consensus across the business community on key principles of decent work, such as the definition and calculation of a living wage
[SID_438] To meet our Responsible Sourcing commitment, in 2023, we have identified ways on how we can help our suppliers to implement due diligence
[SID_438] We piloted some of these successfully and will move to a more standardized approach throughout 2024
[SID_438] The Responsible Sourcing team within Procurement has been created to work in collaboration with sourcing managers to accelerate and support suppliers engagement on sustainable certification and human rights projects where relevant
[SID_438] The team is supporting the sourcing managers to address escalation of potential non-compliance on sustainability practices
[SID_438] The Head of Responsible Sourcing is a member of both the Sustainability and Procurement Leadership teams
[SID_438] Supplier qualification We have strengthened our supplier qualification and performance evaluation to improve our ability to cascade due diligence requirements to our suppliers
[SID_438] Notably, we strengthened requirements related to human rights in our new Responsible Sourcing Standard
[SID_438] The standards also encourage our suppliers to have a continuous improvement mindset, to progressively implement best practices
[SID_438] Through our Supplier Engagement program, we facilitate onboarding of suppliers on due diligence requirements through workshops, training resources, and access to toolkits
[SID_438] Supplier sustainability performance and specifically human rights performance is measured through various sustainability assessment platforms
[SID_438] The first one being EcoVadis a recognized provider of corporate social responsibility ratings
[SID_438] dsm-firmenich set targets to raise the global score of our suppliers on the Labor & Human Rights pillar
[SID_438] For this specific pillar, to encourage suppliers to build their own human rights due diligence approach and management systems, we are engaging and training those that are currently below the minimum of our expected performance of 60 points
[SID_438] The second tool used with our value chain partners is SEDEX, in a similar way that we ensure compliance at our own sites
[SID_438] Our customers ensure our compliance as their supplier
[SID_438] We set objectives at Procurement and Business Unit levels in terms of Human Rights Performance of our suppliers based on EcoVadis
[SID_438] Progress is monitored by the Procurement Leadership Team on a quarterly basis
[SID_438] To reinforce our capacity to address human rights risks with our suppliers, our strategy is also based on raising awareness and train the entire procurement community on human rights, including on the UN Human Rights Guiding Principles for Business
[SID_438] Furthermore, in 2024, we trained 273 (more than 80%) sourcing managers on Responsible Sourcing practices
[SID_438] EcoVadis and SEDEX performance data are also a data source for our risk screening in our supply chain
[SID_438] Together with the SEDEX radar, Sphera alerts and the Union for Ethical Bio Trade (UEBT) risk tool help us screen any alerts and deviations from our standards
[SID_438] 2024/2025 assessment roadmap Building on our Responsible Sourcing experience, and pilot due diligence learnings from 2022/2023, we have developed a 2024/2025 assessment roadmap, and a due diligence framework
[SID_438] Our proactive due diligence roadmap 2024-2025 prioritizes a first set of assessments on 21 supply chains in 21 countries, based on risks screening of strategic business ingredients
[SID_438] This work is done hand in hand with the sourcing business teams and sales business teams to embed sustainability into procurement business decisions
[SID_438] In our supply chain due diligence framework, we have translated international standards on responsible business conduct (OECD Due Diligence Guidance for Responsible Business Conduct and the UN Guiding Principles on Business and Human Rights Guidelines) into our own 5-step supply chain due diligence process
[SID_438] The process comes with dedicated methodologies that are designed to allow assessment of Human Rights risks, including Child and Forced Labor
[SID_438] We are designing a reporting procedure and governance model
[SID_438] With this we aim to raise awareness and address the existence of a potential or actual adverse impact
[SID_438] This allows us to support in-and prioritize with our decision-making process
[SID_438] We also leverage certifications on the most sensitive supply chains such as UEBT, Fair for Life, Rainforest Alliance, and others
[SID_438] step due diligence process A due diligence expert team is in charge of tailoring our assessment and action plans to a variety of contexts, supply chains and nature of impacts to enable the implementation of our 5-step approach
[SID_438] Throughout steps 1 to 3, we combine systematic risks screening with more in-depth impact identification
[SID_438] Systematic risks screening allows to detect non-negligeable human rights risks by cross- checking sector/country risk data, with suppliers performance data and risks watch
[SID_438] Then, we establish roadmaps to conduct due diligence assessments on priority risks
[SID_438] We combine desktop & field level data collection into our assessments, with methodologies designed to map supply chains beyond tier 1, assess occurrence, nature, and severity of actual or potential adverse impacts, assess leverage and provide recommendations for prioritization and remediation
[SID_438] The assessment is performed using both internal and/or third-party expertise
[SID_438] Based on findings and leverage, step 4 enables identification of measures & prioritization
[SID_438] We preferably design commensurate actions to cease, prevent or mitigate adverse impacts, through direct engagement with suppliers to co-create and implement action plans
[SID_438] Whenever the impact level and/or the context justifies it, we are engaging in multi-stakeholder initiatives to join forces
[SID_438] Action plan progress and results are monitored and reported, and when either the results and/or a suppliers ability to autonomously operate due diligence are considered to be at a satisfactory level, follow-ups are handed over to the Sourcing teams in step 5
[SID_438] Child labor due diligence As a responsible company, we strive to protect people and reduce inequality
[SID_438] Child labor is unacceptable
[SID_438] Children must be protected, and we put stringent measures in place to help safeguard them
[SID_438] As described elsewhere in this report, through our Responsible Sourcing Program, we undertake due diligence and ensure safeguards are put in place across our supply chain to prevent child labor
[SID_438] In May 2024, an investigative media report about alleged human rights abuses, notably child labor, in jasmine-picking in Egypt was released
[SID_438] Here's what happened in our jasmine supply chain in Egypt: In October 2022 our Responsible Sourcing experts conducted a thorough social assessment of our jasmine supply chain in Egypt
[SID_438] The results showed certain non-conformities with our supplier at that time
[SID_438] Immediately, after hearing these findings, we addressed this matter with the partner involved
[SID_438] In alignment with OECD guidelines and UNGP international standards, we proposed to this supplier remediation activities and targeted efforts for an extended period of time
[SID_438] As the follow up was not as per our standards, we decided in August 2023 to stop ordering jasmine from that supplier in Egypt
[SID_438] We transitioned to a new supplier in Egypt that is committed to abide by our Supplier Code
[SID_438] Alongside many companies that use jasmine derivatives in their products, we are collaborating with the International Labour Organisation (ILO) and Fair Labor Association (FLA), an international network that champions human rights on farms and in factories worldwide, to develop concrete solutions that swiftly can be implemented to improve the local situation
[SID_438] These include strategies to promote fair compensation and build the economic resilience of families, which can eliminate one of the root causes of child labor; strengthen child protection measures and improve childrens access to education; improve human rights due diligence systems at the processor level; and generate support for legal and policy initiatives, including social protection measures
[SID_438] Collectively, these actions will enable us to act as quickly and as effectively as possible to limit the risks of labor rights abuses in the jasmine supply chain, while continuing to operate in these regions with respect for the environment, the farmers, and the workers
[SID_438] In case issues arise in other geographies or parts of our supply chain, we will implement similar measures
[SID_438] 2023 results In 2023, we worked on assessments and actions plans implementation mostly linked to our Naturals raw materials supply chain, following internal and external alerts
[SID_438] In terms of assessments, we finalized assessments on 4 supply chains in 4 countries and are still consolidating ongoing assessments on 6 supply chains in 6 countries
[SID_438] The main findings were risks and adverse impacts related to child labor, health & safety at work, fair procurement practices, workers & farmers remuneration
[SID_438] To mitigate these risks and remediate these adverse effects, we are implementing and/or in the process of co-creating action plans on 6 supply chains in 6 countries
[SID_438] To illustrate how we run human rights due diligence within a project at source, we would like to highlight the below project Harvesting the Future