A method for preventing a transmission of an incorrect copy of a record of data to a distributed ledger system, the method comprising: receiving, by a processor, a first file, the first file including a first information, wherein the first information: is in at least one of audio form or video form, includes a description of a subject matter of the record of data, and includes an authorization to cause a copy of the record of data to be transmitted to the distributed ledger system; sending, by the processor, the first file to a device associated with a first entity; receiving, by the processor and from the device associated with the first entity, a second file, the second file including a second information, wherein the second information confirms that the description of the subject matter, included in the first file, is correct; receiving, by the processor and from the device associated with the first entity, a third file, the third file including a third information, wherein the third information confirms that a second entity, which controlled production of the first file, has permission to authorize causing the copy of the record of data to be transmitted to the distributed ledger system; causing, by the processor and based on a receipt of the first file, the second file, and the third file, the copy of the record of data to be transmitted to the distributed ledger system; and preventing, by the processor and based on a lack of the receipt of at least one of the first file, the second file, or the third file, the transmission of the copy of the record of data to the distributed ledger system. receiving, by a processor, a first file, the first file including a first information, wherein the first information: is in at least one of audio form or video form, includes a description of a subject matter of the record of data, and includes an authorization to cause a copy of the record of data to be transmitted to the distributed ledger system; is in at least one of audio form or video form, includes a description of a subject matter of the record of data, and includes an authorization to cause a copy of the record of data to be transmitted to the distributed ledger system; sending, by the processor, the first file to a device associated with a first entity; receiving, by the processor and from the device associated with the first entity, a second file, the second file including a second information, wherein the second information confirms that the description of the subject matter, included in the first file, is correct; receiving, by the processor and from the device associated with the first entity, a third file, the third file including a third information, wherein the third information confirms that a second entity, which controlled production of the first file, has permission to authorize causing the copy of the record of data to be transmitted to the distributed ledger system; causing, by the processor and based on a receipt of the first file, the second file, and the third file, the copy of the record of data to be transmitted to the distributed ledger system; and preventing, by the processor and based on a lack of the receipt of at least one of the first file, the second file, or the third file, the transmission of the copy of the record of data to the distributed ledger system.