A system comprising a fleet of multifunction peripherals (MFPs), the fleet of MFPs comprising a plurality of networked MFPs, each of the plurality of networked MFPs including: a document processing engine including a scanner and a printer, device sensors, a memory storing current device status data received from the device sensors, a network interface, and a processor configured to discover other MFPs of the plurality of networked MFPs via the network interface, wherein a server token is stored in a memory of one of the plurality of networked MFPs designating it as a designated fleet server for the plurality of networked MFPs, and a processor of the designated fleet server serves as a server processor configured to: form a data lobby in the memory, send an electronic invitation to the other MFPs via the network interface, receive device status data from each of the plurality of networked MFPs into the data lobby via the network interface to generate fleet device data, engage a decision engine to analyze the fleet device data to determine needs of the fleet of MFPs, generate a notification relative to determined needs of the fleet of MFPs, and communicate the notification to an associated user device via a wireless data interface; characterized in that: the server processor is further configured to transfer the server token to a different one of the plurality of networked MFPs when an operational issue affects the designated fleet server. a document processing engine including a scanner and a printer, device sensors, a memory storing current device status data received from the device sensors, a network interface, and a processor configured to discover other MFPs of the plurality of networked MFPs via the network interface, wherein a server token is stored in a memory of one of the plurality of networked MFPs designating it as a designated fleet server for the plurality of networked MFPs, and a processor of the designated fleet server serves as a server processor configured to: form a data lobby in the memory, send an electronic invitation to the other MFPs via the network interface, receive device status data from each of the plurality of networked MFPs into the data lobby via the network interface to generate fleet device data, engage a decision engine to analyze the fleet device data to determine needs of the fleet of MFPs, generate a notification relative to determined needs of the fleet of MFPs, and communicate the notification to an associated user device via a wireless data interface; form a data lobby in the memory, send an electronic invitation to the other MFPs via the network interface, receive device status data from each of the plurality of networked MFPs into the data lobby via the network interface to generate fleet device data, engage a decision engine to analyze the fleet device data to determine needs of the fleet of MFPs, generate a notification relative to determined needs of the fleet of MFPs, and communicate the notification to an associated user device via a wireless data interface; characterized in that: the server processor is further configured to transfer the server token to a different one of the plurality of networked MFPs when an operational issue affects the designated fleet server.