# Life Hack
# Job Tips

Are You Feeling Stressed at Work? Try Learning Something New!

by
Lyanne

Oct 13, 2020

at 2:54 PM

One of the best ways to deal with work stress is the one you've never tried. All you need is a little routine self-attention in the form of learning.

Common ways to cope with stress

Before we start, here are several methods to deal with work stress that are not effective.

1. Juggernaut approach

This method relies on you to power through your workday until you finish your job and you're not supposed to stop when you're feeling tired. This method takes its toll on your work quality and mental health. In the long run, your work will become sloppier, and you'll end up tired every day.

2. Simple avoidance

This method says you have to run away from everything by taking the time out and disconnecting from work. Yes, you will be calm but only for a while as you're just postponing the inevitable pile of unfinished work.

Learning can be a good way to escape from work stress.

How you can reduce stress by learning

According to
the Harvard Business Review
, people who participate in learning activities at work can avoid stress and improve their mental health.

Learning here means:

Developing new skills

Gaining fresh knowledge

Pursuing challenges that require creativity and innovation

Before you can begin, you will need to develop two crucial elements:

Instrumental resources
: Learning can give the knowledge required to solve problems. You can also use new skills to solve work issues in the future.

Psychological resources
: from a mental health perspective, learning new skills makes us feel happy; we have faith in our competency, and during stressful times we're reminded of how we can develop ourselves.

Can you make learning at work a priority?

These are the steps to start learning at work and make it a habit:

1. Take on more responsibilities

Wait, why do you need more work if you want to learn new things? By taking on more responsibility, it will help you to deal with stress. You can expand your existing skills or learn from other departments.

Of course, you're not going to start doing accounting when you're in the creative department. Here are a few suggestions to begin learning new things:

See how other departments work on their processes.

Try to understand the quarterly report of your company.

2. See stress as something positive

It's easier said than done when it comes to changing your attitude to stress, but just a little shift in mindset can help you to reduce its harmful effects. When you encounter a problem, see it as a chance to learn instead of panicking.

3. The learning activity is a form of 'work break'.

You don't want this learning activity to be a part of your work, because nobody likes extra work. Instead, see learning as a break. If you see learning in the same way you would a coffee break, you will find learning relaxing and enjoyable.

There is always someone out there who's always willing to lend a hand and impart their knowledge.

4. Find others to help you.

You can always find a colleague to help you with your problems. After all, two is better than one. They have ideas that will help you see things from a different perspective. You will also get to learn from their experiences and find out there are other ways to solve your problem.

Learning is a form of self-development, it is crucial to long-term growth and happiness, and we need to start treating it as such. The new skills you learn during work will help you in the future.

work


# Job Tips

How Well Do You Know Your Company's CEO?

by
Lyanne

Oct 12, 2020

at 8:02 AM

A
CareerBuilder survey
 shows that many people don't recognise their CEO.

Imagine running into the CEO; you don't want to say or do anything that could harm your career. You also don't want to pass up the chance to prove your potential and value to the CEO.

Meeting The CEO

According to the survey:

21% don't know what their CEO looks like,

40% have never met their CEO in person,

Roughly half the workers were unable to name any of the C-level members at their organisation.

It is terrible for a company where the employees aren't familiar with their leaders. As an employee, we need to try to learn more about our company and its leadership.

Imagine doing a presentation and not knowing the CEO is there.

Learn About Your Company

As an employee, we can start learning about our company by asking ourselves these questions:

What are the company's products?

Who are their competitors?

Who are the company executives?

Who is on the company's Board of Directors?

You can find most of this information on your company's website. There is usually a section titled "About Us" or "Get to Know Us" or "Investor Relations". There will be a list of the company executives and Board of Directors members. There might also be a short bio of the executives that tell you a bit about your boss' career and often include their picture.

Don't Stop at CEO

Okay, you might need to know your company's CEO
just in case
 you run into them, but you should also get to know the leaders at different levels in the organisation.

Usually, you only know your immediate supervisor, and most people know their head of department. But don't stop there.

Your career's success depends on who you know, and you should know other departments' leaders who are also your boss' peers. Not only will this help you if you want to change to a different job in the company, but knowing other departments and what they do makes you more valuable to your boss.

Why not take it a step further? Get to know the Directors or Vice Presidents who are the next step up the career ladder. Observe them. Learn from how they dress, what they say, how they work. These are things that can help your career.

Networking is not just about adding people on LinkedIn; it's about knowing the right people, and your boss is one of them.

As employees, we must be able to recognise our CEO and other senior leadership. If you do have a chance to talk with your CEO or happen to "bump into" them, be prepared. Know what you want to learn about the organisation.

Not only will you improve your chances of getting an answer to your question, but you will also be able to show the CEO that you are thinking about the company. Depending on how you do at the company, they might shortlist you for potential promotions or special assignments.

Source:
About.com

Work


# Life Hack
# Job Tips

Public Speaking: How to Overcome Your Fears

by
Lyanne

Oct 13, 2020

at 8:32 AM

Glossophobia, or speech anxiety, is the fear of public speaking or of speaking in general. Anxiety over public speaking or simply speaking in front of people at work can be a nightmare for some people.

But, there's a way to overcome your fear of public speaking. Countless books, workshops, videos and trainers offer help and solutions for improving public speaking skills. Here are the top tips for managing nerves and presenting.

1. Acceptance

Accept that you will be nervous. Everyone gets nervous before speaking and presenting. The trick is not to allow your nervousness take you over and disable you. How do you do that? Take a look at Step 2.

With the right preparation, you can easily breeze through your presentation.

2. Take deep breaths

A lot of people forget to take a deep breath when they get nervous. Instead, they take shallow breaths, which doesn't clear out the carbon dioxide from your bloodstream nor replace it with oxygen.

Fifteen minutes before you start your speech, you should:

find a quiet place,

sit down,

close your eyes,

breathe deeply and slowly.

If you've learned how to meditate, do that. Meditations can help to calm you down.

3. Prepare and practice

It's rare for someone to appear in front of an audience without a lot of preparation and practice. Walking onstage with a bullet point list of talking points isn't good enough. You need to plan out your presentation, especially your opening and your closing, and you need to memorise them.

4. Do a proper walkthrough

Go on the stage and the microphone before the event. If you can, get up on stage when no one is around and get the "feel" of it. Practice your lines, work with the slideshow, and the remote controller.

Pick out some spots (for example exit signs or light fixtures) on the back and sidewalls of the room that you can look at during your actual presentation.

Telling a story will also help to calm your nerves.

5. Familiar faces

If it's possible, find familiar faces, people that you know in the audience. They will have supportive looks on their faces; they want you to do well. You can focus on them, and they will reassure you.

6. Be confident in what you know

Right before you go on, say to yourself, "I know what I know; I'm glad to be here to share what I know; and no matter what happens, I'll be okay and I'll get through this."

7. Tell relevant stories that teach something

Storytelling is one of the most powerful professional speaker's tools. Human brains are wired to listen to stories. If you tell stories that are relevant and teach your audience something, they will remember the account and the lesson forever. You will also be focused on your own story, which will calm your nerves.

8. Breathe some more

Once you get through your memorised opening; you'll be alright. But if the nerves come back, take a deep breath; it'll seem like an eternity to you when you do it, but your audience won't notice it. You'll also be amazed at how a deep breath will calm you down.

This advice focuses on preparation and confidence. When you do your homework and know your presentation materials, you will be able to present well. All you need to do know is feel comfortable and keep in mind that your audience wants you to do well.

Remember:
 everybody wants to attend or deliver a well-prepared speech over one that's poorly done. With preparation and confidence, you can win the crowd.

Public Speaking


# Job Tips

All You Need to Know About Freelance Writing

by
Lyanne

Oct 14, 2020

at 7:58 AM

What is a Freelance Writer, and what do they do?

Nowadays, you see a lot of companies hiring freelance writers. But there are so many differences in these job ads. Some companies hire freelance writers and then have them come into the office during working hours, while other companies ask the freelance writer to contribute a certain amount of articles from home.

What exactly is a freelance writer? What should you write to be considered a freelancer?

There are many ways to be a freelance writer.

Who is a freelance writer?

A freelance writer works for a business or individual on a contractual or project basis. These "contractual" jobs don't necessarily need to have a formal contract in place, but what they do share in common is that they are a project or piece of writing with a set timeframe and a goal. After the project is finished, the freelance writer goes to the next project.

Freelance writing covers a wide area of writing such as business writing, marketing writing or web writing. Some freelance writers focus only on writing for magazines, anthologies or newspapers, while others work for non-profit organisations through grant-writing and proposal development.

Once you jump into the realm of freelance writing, you'll start to find out your strengths and weaknesses and be able to target the jobs that best highlight your skills. Once you understand what you're good at, and begin to use that talent into a project after project, you will then truly be a freelance writer.

There is always a demand for freelance writers.

First, you need to learn about the different varieties of freelance work available. Here are the basic arrangements of freelance writing:

Ongoing regular contracts
:

This means contracts and works for clients that are regular (meaning they have regularly-timed work that is due on a typical day) and permanent (the arrangement does not have a definite ending, and the work continues indefinitely).

Ongoing sporadic contracts

Contracts and relationships that are permanent, but not regular at all, which means that the work does not come very often, and the writer is not paid on a regular basis.

One-off projects

The writer works on one project, and once they're done, they are free to move on.

Magazine pitches

Writers will submit proposals or pitches to magazines. Once the editor finds them eligible, they will receive assignments for magazine articles.

Passive income

Passive income comes from writing an item (such as an article or ebook) one time, and then continuing to collect "royalties" or payments for/from that work. It is considered passive as you don't need to do anything with that piece again.

Now, you know what it takes to be a freelance writer.

Work


# Job Tips

Do You Think Your Boss Wants to Fire You?

by
Lyanne

Oct 15, 2020

at 7:36 AM

In a perfect world, every employee and their boss would share the same personalities, agree on everything and get along all the time. But this is not an ideal world, so you will not always going to get along with your manager.

If you're worried that you may upset your manager in some way, you should pay attention to these warning signs that may put your job in danger.

Based on a
CareerBuilder survey
 of over 2,000 employers, 27% of managers have an employee that they would like to see leave the organisation. These managers handle undesired employees in various ways. Some send subtle signals of their dissatisfaction, others are outspoken in their discontent, and some choose to avoid the situation entirely.

If you unintentionally annoyed your manager in some way, you'd hope they don't take it seriously.

Some of the specific ways managers say they handle an employee they'd like to see leave include:

Issue a formal warning: 42%

Point out faults in employee's performance more often: 27%

Reduce responsibilities: 21%

Hire someone else to replace the employee: 12%

Move the employee to a different work area: 8%

Keep the employee out of the loop about new organisation developments: 8%

Communicate mainly through email instead of in person or over the phone: 7%

Don't invite the employee to meetings or involve them in specific projects: 6%

Don't ask the employee to social gatherings with coworkers: 3%

32% of managers say they would not do any of the above. But if you were in this situation, you'd want your manager to be upfront with you about any problems standing in the way of your professional success.

You can still turn things around

Whether or not your boss is direct with you about their discontent, chances are you'll know if you're not one of their favourites. While it can be a stressful situation, don't start finding a new job, at least not yet. Here are some tips on how to fix a broken relationship with your manager:

There's always a way to fix your relationship with your manager.

Focus on your performance.

Find areas you can improve immediately and show your commitment to the company's objectives. 63% of managers say the best thing an employee can do after a clash with the boss is to improve the quality of work. In most cases, negative attitudes will be forgotten.

Don't hold a grudge or rumour.

59% of managers say one's ability to "move forward and not hold a grudge" is vital to repairing working relationships. Employees who can demonstrate professionalism despite personal differences will be in a better position to navigate office politics. Similarly, 38% of managers say merely not discussing the problem with other coworkers is an excellent way to fix a relationship.

Rewrite the terms.

If you think your manager is pushing you away, take a preemptive move by offering ideas that may improve the working relationship. 40% of managers say this as an excellent way to move past the obstacle. You have the right to clear expectations of your roles and responsibilities. A conversation that redefines or clarifies those expectations is sometimes needed.

Work


Ten Career Myths We're Tired of Hearing

# Job Tips

Ten Career Myths We're Tired of Hearing

by
Lyanne

Oct 21, 2020

at 8:49 AM

Think you know everything about choosing a career? Think again. So many people think they know the right way to go about choosing a job, but they often end up picking an unsatisfying career. These are the ten myths of determining a career along with resources that can help you make the right decision.

1. Deciding a career is simple

Choosing a career is an involved process, and you should give it the time it deserves. Career planning is a multi-step process that involves learning enough about yourself and the occupations which you are considering to make an informed decision.

2. A career counsellor can advise you what job to choose

A career counsellor, or any other career development professional, can't tell you what career is best for you. They can provide you with guidance in choosing a job and can help facilitate your decision.

You don't need to rely on just experience, sometimes books can help.

3. Career =/= Hobby

Says who? When choosing a career, it makes perfect sense to choose one that is related to what you enjoy doing in your spare time, if you fancy. Also, people tend to become very skilled in their hobbies, even though most of the skill is gained informally.

4. The "Best Careers" list is where you should choose my career

Every year, especially during the beginning of a new decade, numerous articles and books list what "the experts" predict will be "hot jobs." You can look at those lists to see if any of the careers on its appeal to you, but you shouldn't use the checklist to dictate your choice.

While the predictions are often based on real data, sometimes things change. Way too often what is hot this year won't be hot a few years from now. Also, you need to take into account your interests, values, and skills when choosing a career. Just because the outlook for an occupation is good, it doesn't mean that occupation is right for you.

5. High salary will make me happy

While salary is significant, it isn't the only factor you should look at when choosing a career. Countless surveys have shown that money doesn't necessarily lead to job satisfaction. For many people enjoying what they do at work is much more critical. However, you should consider earnings, among other things, when evaluating an occupation.

6. Once I choose a career I'll be stuck in that field forever

That's wrong. If you are unsatisfied in your job for any reason, you can always change it. You'll be in good company. Many people change jobs several times throughout their lifetimes.

You don't need to follow your friends when choosing your career. It's your life, your decision.

7. If I change careers I will only waste my current skills

Your skills are yours to keep. You can take your skills from one job to another. They're known as transferable skills. You may not use them in the same way, but they won't go to waste.

8. If someone I know is happy in a specific field, I will be too

Everyone is different, and what works for a friend won't necessarily work for you. If someone you know has a career that interests you, look into it, but be aware of the fact that it may not necessarily be a good fit for you.

9. All I have to do is pick an occupation, and I will not need to worry anymore

Picking a career is a great start, but there's a lot more to do after that. A Career Action Plan is a road map that takes you from choosing a career to becoming employed in that occupation to reaching your long-term career goals.

10. Experience is the only thing that matter

While the first-hand experience is excellent, there are other ways to explore a career. You can read about it either in print resources or online. You can also interview those working in that field.

Career


# Job Tips

Transferable Skills: How It Can Help You in the Future

by
Lyanne

Oct 21, 2020

at 9:04 AM

You've had enough of your current job and current career. It's time for a change. But what about all that valuable experience you've been collecting while working at your job and previous jobs? Do you really have to throw it all away and start from scratch? No, you don't. That's where transferable skills come in.

Transferable Skills

Transferable skills are the skills you've accumulated through several jobs, volunteer work, hobbies, sports, or other life experiences that can be used in your next position or new career. Other than being useful to career changers, transferable skills are also crucial to those who are facing a layoff, recent graduates, and to those re-entering the workforce after an extended absence.

Identifying Your Transferable Skills

The job titles you've held doesn't tell a lot about what you actually do. Formal job descriptions are often very different from reality. That is why it's important to examine each position you've held to discover what skills you actually used to do that job. If you are re-entering the workforce or entering it for the first time, look at your life experiences to get this information. Use the worksheet below to help you organise and rate your skills.

Find Out How You Can Use Your Transferable Skills

Self-assessments are essential in helping career changers find suitable careers. It is about finding out what careers best utilise your skills. To learn about various occupations and what skills are required for each, you can do the following:

Gather occupational information.

Read job descriptions in the "help wanted"ads.

Contact professional associations.

Instructions for Completing the Worksheet

Complete a separate worksheet for each job or activity.

In the Tasks column, list every function of your job.

Then in the Skills column, list the skill you use or used to complete the corresponding task. Do not limit yourself to the ones listed below.

In the Skill Level column rate, yourself according to your level of competency.

(1=highly skilled; 2=moderately skilled; 3=needs improvement)

Place a check next to those skills which you enjoy using.

After you have completed all worksheets, write a list of those skills which you both enjoy using and in which you are highly skilled [1].

Then list those skills you both enjoy using and in which you are moderately skilled [2].

You can also keep a separate list of those skills in which you need improvement [3] but enjoy using. Put that list aside.

Now you have identified your transferable skills. You know where you can use them. All you have to do now is to convince potential employers. Merely presenting your job titles on your resume is not enough since those titles track your old career path.

You can write an objective that tells which skills apply to the position you are seeking. You can also write a
skills-based resume:
 either a functional or combination resume.

Functional resume describes each of your skills.

Combination resume combines a functional resume with a chronological resume, listing your work experience in addition to your skills.

Here are some examples of transferable skills. Use this as a guide to help you complete the worksheet.

Plan and arrange events and activities

Delegate responsibility

Motivate others

Attend to visual detail

Multi-task

Present written material

Assess and evaluate my own work

Manage time

Repair equipment or machinery

Keep records

Handle complaints

Coordinate fundraising activities

Coach

Assess and evaluate others' work

Deal with obstacles and crises

Present material orally

Research

Use sign language

Utilise computer software (specify programs)

Train or teach others

Build or construct

Design buildings, furniture, etc.

Manage finances

Speak a foreign language (specify language)

Identify and manage ethical issues

Work


# Lifestyle
# Life Hack

10 Things People Do That Annoy Their Coworkers

by
Lyanne

Oct 21, 2020

at 9:29 AM

Do you want to know how to make your coworkers hate you? Follow this advice. These are the top ways annoying employees disturb their coworkers. Avoid these behaviours if you want to help create peace in your workplace.

1. Taking credit for their colleagues' contributions to a team project

When the boss congratulates them on a job well done, they don't mention that they had a lot of help. "Why does the boss need to know, anyway? Who cares about teamwork. Better to look like I did it all on my own." When this person needs some help on the next project, their co-workers will not be on their team.

2. Talking loudly on their phone

Nobody wants to listen to your cell phone conversations. They are not as entertaining to anyone as they are to you.

3. Sharing every single thing with their colleagues

Your coworkers are not interested in every single thing about your personal life. They might even feel uncomfortable if you share very personal matters, especially when they're not that close to you.

If you insist on working while sick, try asking if you can work from home

4. Coming to work ill
(IN 2020!?!?)

If someone has a cold or a stomach virus, they should not spread it around by coming to work. The employee should have the decency to call in sick and stop spreading the illness further. Also, there's a pandemic going on out there, so you know... try not to make people even more scared.

5. Discussing religion and politics with coworkers

Ah, religion and politics ... two topics about which everyone is in total agreement. Well, no. Your coworkers may be very sensitive about these topics, so you don't want to offend them by discussing these matters.

6. Spamming colleagues' WhatsApp

Do not spam tons of WhatsApp messages to all your coworkers. It can be very annoying, and you coworkers might as well mute you on that app. Or worse, block you. Can you block people on WhatsApp? Yes, you can.

7. Telling dirty jokes

It's not appropriate to tell dirty jokes at work, no matter how close you are with a coworker. Worse, some other colleague might overhear it and not appreciate your joke and might report you to the management.

8. Chewing gum loudly

This is as annoying as eating very loudly. You're in the pantry, with the door closed, and coworkers from 20 meters away can still hear you chewing. That's amazing. But yes, mind your manners, especially when you're eating.

If you don't contribute during team project, the team might as well replace you with a teddy bear which is just as useful.

9. Not carrying their own weight

If you don't do your fair share of the work required by your department, your colleagues will have to pick up the slack. They'll be so tired from doing all the work, and you're just there chilling. Don't be that person.

10. Talking down to their colleagues

You may think talking down to your coworkers will make you look strong like your boss, but a condescending attitude will only make you look pathetic. Also, your colleagues and your boss will not appreciate your snobby attitude.

Work


# Job Tips

You Must Follow The Six Unwritten Rules of Networking

by
Lyanne

Oct 21, 2020

at 10:57 AM

Experts have long emphasised the importance of maintaining a strong career network. Through networking, we can learn about job opportunities, especially those we wouldn’t have had access to otherwise. But, job searching should not be the main focus of your efforts. Your network is a handy tool when it comes to other aspects of your career. Your contacts can give you advice and provide information. Follow these rules to help you maximise the benefits of networking.

1. Everyone you know can be a part of your network

When it comes to networking, everyone you know can be a useful contact. While someone may not be directly involved in your field, they may know another person who is.

2. It's okay to ask for help from your network

To get help, you have to ask for it. Don't be shy. If you need advice, contact someone in your network. 9 times out of ten, someone is willing to help you because they know that one day they will need someone's help and that someone could be you.

Networking is a very underrated aspect of the professional life.

3. Be willing to help your contacts

Your network doesn't exist only for your interest. You should be willing to offer your help to others as well. For instance, if someone in your network asks you to speak to their nephew about your job, you should do it.

4. Don't use your network just to find jobs

Most people think that networking is only for job hunting. They try to use it only when looking for work. Well, guess what? If you only get in touch with your contacts when you are looking for a job, you might not have any network at the end of the day. Not only that, your contacts may come to know you as "that person who's always looking for a job."

5. Keep updated with your network

Always check-in with your contacts. Keep up with them and let them know what is going on with your career. It will be much easier to track someone down after not talking to them for a few months than it will be after being out of touch for years.

6. Always thank your contacts for help

When one of your contacts gives you advice or provides you with a job lead, don't forget to send her a thank-you note. You can use email to do it.

Networking


# Lifestyle
# Life Hack
# Job Tips

How to Stop Being a People-Pleaser and Focus on Your Work

by
Lyanne

Oct 16, 2020

at 10:24 AM

It's okay if you like to help people, but if you're too focused on being a people-pleaser, you will find yourself stressed out and your productivity negatively affected. However, if you learn to say
NO,
you can finally concentrate on your work. You will also stop people from taking advantage of you.

Being a people-pleaser is not good for you.

Do you know that you are regularly haunted by distractions when you're at work? For example, your phone. All it takes to distract you is a single notification beep.

What is it now? An email? or WhatsApp message? It doesn't matter. It never ends. You might think turning the phone off will stop the distraction.

No, in actuality, turning the phone off only delays the inevitable, and you will still need to answer those emails and messages.

We're not talking about urgent messages; we're talking about things that are not related to your duties such as other people's work, useless meetings, and dull events that do not benefit you.

But as a people-pleaser, what matters is how you respond.

Remember your responsibilities at your workplace, make sure you're not doing someone else's job for them.

Example distractions and what a people-pleaser thinks

Email / WhatsApp:
"URGENT, NEED YOUR HELP on this very irrelevant task"

What a p
eople-pleaser thinks
:
Well, this task is not relevant to me, but it sounds like they could use my help. Why not?

Useless Meetings:
"There is no point to this meeting but we're having one anyway."

What a p
eople-pleaser thinks
:
The meeting will only take an hour. Maybe we will achieve something productive this time. The work can wait.

Excuses:
"Sorry, I can't finish my work today, my wife's aunt's cousin passed away."

What a p
eople-pleaser thinks
:
Hmm… maybe they're close, let's give them extra time to deliver their work.

Events —
"Don't miss this extraordinary, once in a life-time, all day conference. This networking opportunity only happens every blue moon."

What a p
eople-pleaser thinks
:
Maybe this time, I will get to network with someone influential, and we can get a business project.

Coworker asking for favours:
"I just saw this cool feature on a blog site. We totally need it. It should not take much time to build this easy feature, right?"

What a p
eople-pleaser thinks
:
I might have 15 other tasks waiting to be finished by the end of today, but sure, I guess I have to prioritise the coworker's unnecessary request.

Saying NO actually helps YOU.

It's not easy to say
NO
, but the word is profoundly liberating. When you think, "this issue does not require my immediate attention, or it is counterproductive therefore we're not doing this," you are embracing your intuition.

When you consider saying
NO
, there's probably a good reason why you think that way. The word
NO
 is how you stop distractions, be honest to yourself, and stay on the course.

Have you ever agreed to do something you do not believe is right or want to do? It takes a toll on your mental health. You have a job to do, and every time someone interrupts you, your productivity comes to a stop. It kills your vibe.

Trust your gut whenever you think of pleasing others. Do not let others take advantage of you.

Saying 'No' is not about being rude, it's about not being taken advantage by others.

How to solve this issue

How do you say
NO
 without offending your colleague?

The answer is it is all about effective communication. People will finally respect you for disagreeing with them. Saying
NO
 is not an act of disrespect. It shows you have a vision, a plan, and an opinion.

By precisely explaining your needs, issues, or deadlines (in advance, if possible), you start to reduce distractions. This way, you will stop feeling the need to please people because you have a plan laid out.

Here's an example: You have a project with a client, but the client wants you to do this extra task. If they're not paying for that task, then you should say no. Free work does not pay the bills, and it depletes your resources. If you say
NO
, you will be able to carry on with the project without a hitch and finish it on time.

People-pleasing halts production, reduces revenue and creates a guilty inner demon who laughs at you for agreeing to things you know is a waste of time.

When you say
NO
, it shows you're in control of the situation and ensures that you will finally get to finish your job.

Source:
LifeHacker

Work


# Life Hack
# Job Tips

How to Stop Stumbling Upon Words During Your Job Interview

by
Lyanne

Oct 19, 2020

at 11:09 AM

Usually, when people feel nervous, they start to stammer. If you stammer during an interview, trust me, you're not alone. After all, anyone would feel extra nervous when they talk to strangers during job interviews. The reason is pretty straightforward, you see the job interview as one of the most critical points in your career or maybe life. It's not easy to be confident going into a job interview, knowing that other candidates are fighting for the same job. We need to assure ourselves if we want to make ourselves stand out from the crowd.

1. Remember, you are qualified for this job

When you applied for the job, there is at least one employee in the company that read your resume and thought you have what it takes to fill the role. Hiring managers typically receive dozens if not hundreds of resumes for open roles, so if you have been picked for the interview, understand that someone already believes in you.

2. Mirror practice

Practising in front of the mirror helps you in understanding your flaws and fixing them before the interview day. It also gives you the courage to do well in your interview.

Practising in front of the mirror can really help you, especially if you don't like looking at yourself.

3. Ask for others' help

You do not have to practice for a job interview all by yourself. Find a friend who is also getting ready for a job interview. You can interview each other so you can be prepared with the verbal and social aspects of it.

4. Talk to yourself and focus on your positives

You need to tell yourself that you are the right person for the job. Focus on your strengths, for example, your experience or expertise in the field. By concentrating on the positives and resisting to give in to the negatives, you will give yourself a genuine confidence boost.

Tip: Write down a list of positive qualities about yourself. Ask friends or peers from university what qualities they admire about you as a person and a worker. Don't be shy, you need the affirmation!

5. Study the interview questions

We can't 100% be sure about what questions they'll ask, but we can take an educated guess. Numerous websites have compiled all the top questions asked in interviews. Try to familiarise yourself with questions such as "Why do you want to work for us," and "What is your greatest weakness."

6. Prepare and rehearse your answers

Once you have thought of all the questions that might be asked, start to formulate answers that are unique to your individual experience. Write them down to help yourself make your thoughts concrete and concise. Practise by saying them aloud so you can cut down the pauses, filler words and awkward phrasing.

7. Exercise to get rid of excess energy

Go for a jog or exercise in the morning before your interview. By letting go of the nervous energy, it can also help you to manage your anxiety.

You don't need to study hundreds of questions, just focus on the ones you think that will be asked.

8. Play power music

On your way to the interview, listen to songs that make you feel confident. It is hard to feel nervous when your favourite upbeat song is playing in the background. It will get rid of your nervousness. If it helps, you can also sing along!

9. Practise some breathing exercises

By concentrating and controlling your breathing, you can take your busy mind off distracting matters and begin to calm down.

Take a deep, slow breath through your nose, and release it gently through your mouth. Do it at least three times, if not more. Since this exercise is not very noticeable, you can use it if you start to feel anxious again.

10. How to stay calm when speaking

Take your time and say what you mean to say, it will help you reduce your stammering. Give yourself time when speaking, and try to stay relaxed. Think before you say and construct the next sentence in your head. Speaking slower might help with stammering too, just don't try to force words as it can make them harder to say.

11. Drink water

It's the simplest fix, but so many people forget to drink water before a job interview. Hydrate yourself, it will keep your voice clear rather than scratchy and dry.

Believe it or not, working on your posture can help you to be more confident.

12. Fix your posture

Place your feet roughly shoulder-width apart. Keep your feet flat on the ground, and do not sway or move your weight from side to side.

13. Think of it as practice

Every interview is a chance to practice. Without practice, we cannot improve ourselves. A job interview is a chance to see what works and what does not, so you can keep improving. You will only increase your chances to be hired every time you go to a job interview.

14. Remember that it's okay to make mistakes

Everyone makes mistakes. No one minds if you stumble over a word, or if you start to stammer. Keep in mind that everyone interviewing you has been in your position.

It will not be easy at first, but you will surely improve over time. Be fearless and have faith in yourself.

Interview


Ways To Recognize And Report Job Scams

# Job Tips

Ways To Recognize And Report Job Scams

by
Hong Yuan

Mar 29, 2022

at 9:05 PM

Ways To Recognize And Report JOB SCAMS

Nowadays, the internet has taken on a central role in how people find and apply for jobs,
 the whole process is undoubtedly becoming more and more convenient. Despite this current modernization, there are also some individuals who do not forget to take advantage of job seekers out there.

Following the various types of job scams which occur in today's society, we are here to share some tips on how to detect job scams and also how to report them.

Here are the ways on how to recognize the job scams and how to make a report:-

1. No Interview

It is very rare for a company to hire employees without an interview. The interview process itself is to filter candidates to get the best one. But to scam people, why do they need to filter? In this unusual case, after the candidates have just applied for a job, they would very soon get a call stating that no interview is required and they can start working.

2. Very brief Job Description + salary is too tolerable

Stay alert of job descriptions in certain job advertisements, which unusually lower the bar on degree and experience requirements. It looks like anyone can simply apply for this job. Besides, it's coupled with a very lucrative salary to impress you.

3. No information / Fake information on the internet

Before we apply or get a job opportunity, we should do a thorough research on the company. If nothing comes out on Google, you need to stay skeptical and research more deeply on the company.

4. They request personal informations in detail

Even before going through the interview process, the company has requested your personal information such as bank account, IC, e-wallet and so on.

5. You are required to make payment before start working

They would force you to pay a deposit for the application / registration process or to pay a certain amount of money to buy their product. A legitimate and registered company will not ask for money from you. Please be careful, you do not need to spend a certain amount of money to get the job unless a job requires you to pay money to make a license certificate or other which is not borne by the employer.

6. Unprofessional email

Usually each company will have their own domain address that looks professional. If the company's official address is still using a free account such as @yahoo @hotmail @gmail, this is a sign you should be aware of.

*Did you see any of these features in the jobs on our website?

*You went for an interview and something suspicious has happened to you?

*You can report this issue to us for further investigation.

*Follow these steps:-

1) Find jobs which make you feel suspicious @ jobs where you have suspicious interview experience. Scroll down and Click "report this job"

2) Fill in your complaint information and press Submit. We will contact you via calling/ Whatsapp to get more detailed information for us to understand and help you. Please include strong evidence or the relevant link to facilitate our side for the investigation.

We take this matter very seriously. Jobseekers' safety is our top priority!

If you are still having any problems, you can chat us (Monday-> Friday, 9 am-> 6pm)

Or WhatsApp our customer service number 0166455400 to get help or click this WhatsApp link>
REPORT TO US

job scams
job seeker
jobsearch
Malaysia


# Job Tips

How To Begin Your Career in Digital Marketing Jobs in Malaysia

by
Chloe Chan

Jan 16, 2023

at 2:23 PM

What is Digital Marketing?

Digital marketing and online marketing use digital channels, such as search engines, social media, email, and websites, to promote products or services. These channels let businesses reach customers worldwide, reach out to specific groups, and measure how well their campaigns work. The goal of digital marketing jobs is to connect with customers where they are spending their time: online.

One of the key advantages of digital marketing is that it allows businesses to gather data and track their campaigns in real time, which can help them make data-driven decisions and optimize their strategies over time. Digital Marketing can also help in cost savings since it can be more cost-effective than traditional marketing methods. In addition, digital marketing can help level the playing field for small businesses by giving them access to the same resources and tools that larger companies have, such as advanced targeting options and automation software.

Another important aspect of digital marketing is the ability to target specific audiences through the use of demographic data and other information. Businesses can use this data to tailor their marketing messages and campaigns to reach the right people at the right time, increasing the chances of conversion.

Top
Digital Marketing Jobs
 Vacancies in Malaysia

Malaysia is a rapidly developing country with a growing economy and a high penetration of internet and mobile users. As a result, many job opportunities are available in the digital marketing field in Malaysia. Some of the most in-demand roles include:

Digital Marketing Manager:
Is responsible for overseeing the digital marketing strategy of a company or organization. Working as a Digital Marketing Manager may include creating and managing marketing programmes that promote a company's brand, products, and services. Their responsibilities include campaign design, metric analysis, and trend identification. They usually have a background in art direction and social media.

Digital Marketing Specialist/Strategist:
Is responsible for putting a company's or organization's digital marketing plan into practice. A Digital Marketing Specialist/Strategist may possess responsibilities including market research, target audience identification, and campaign creation that align with the company's aims and objectives.

Digital Marketing Executive:
 Is responsible for executing the company's digital marketing campaigns. A Digital Marketing Executive collaborates closely with the internal marketing team and digital agencies to achieve specific company goals outlined by the Digital Marketing Manager, including increasing digital sales, lead generation, brand engagement, and conversions.

Digital Marketing Internship:
A digital marketing internship is an opportunity for students or recent graduates to gain hands-on experience in the digital marketing field. An internship is where you learn and develop your skills. It may include tasks such as assisting with the creation of content, managing social media accounts, and working on real-life projects under the guidance of a digital marketing team.

Check out the latest

open digital marketing positions
 available in Malaysia.

These are just a few examples of Malaysia's many digital marketing job opportunities. Other roles may include web development, data analysis, search engine optimization (SEO) specialist, pay-per-click advertising (PPC) specialist, ecommerce marketing manager, and web analytics, among others.

FAQs on Digital Marketing

Q: What kinds of jobs are available in the digital marketing field?

A: There are a wide variety of digital marketing jobs available, including digital marketing manager, digital marketing specialist, digital marketing executive, digital marketing strategist, search engine optimization (SEO) specialist, pay-per-click (PPC) specialist, social media manager, content marketing specialist, email marketing specialist, and more.

Q: What qualifications do I need for a digital marketing job?

A: The qualifications for a digital marketing job can vary depending on the role. A bachelor's degree in marketing, communication, or a related field is a good starting point. Additionally, experience in a similar role and knowledge of digital marketing tools and strategies can be beneficial.

Q: Are digital marketing jobs in high demand?

A: Yes, digital marketing jobs are in high demand as more and more companies are shifting their marketing strategies to be digital-focused. The increasing use of the internet and mobile technology has led to a greater need for digital marketing professionals.

For jobs and internship vacancies, click here:
MauKerja
and
Ricebowl

Q: Are there internship opportunities in digital marketing?

A: Yes, there are many internship opportunities available in the digital marketing field. Internships can provide hands-on experience and a chance to learn from experienced professionals.

Q: Can you work in digital marketing remotely?

A: Some digital marketing positions can be done remotely, such as working as a freelancer or consultant. But in many cases, digital marketing roles must be based in-house, as they require coordination and communication with team members. Many companies have started accommodating flexible working options, including remote work, with the current pandemic.

8 best tips for Digital Marketing

Suppose you're looking to work in the digital marketing field. In that case, there are several classes or courses that you can take to help you build the skills and knowledge you need to be successful. Here are a few examples:

Digital Marketing Fundamentals:
This course will give you an overview of the various digital marketing channels and strategies, including search engine optimization (SEO), pay-per-click advertising (PPC), content marketing, and social media marketing.

Search Engine Optimization (SEO):
This course will teach you how to optimize a website for search engines, including how to research keywords, create quality content, and build backlinks.

Pay-Per-Click (PPC) Advertising:
This course will teach you how to create and manage pay-per-click (PPC) advertising campaigns on platforms like Google AdWords and Bing Ads.

Content Marketing:
This course will teach you how to create, distribute and measure the effectiveness of valuable, relevant and consistent content to attract and retain customers.

Social Media Marketing:
 This course will teach you how to create and execute marketing campaigns on platforms like Facebook, Twitter, Instagram, and LinkedIn.

Email Marketing:
 This course will teach you how to create and execute email marketing campaigns and optimize their performance with various techniques.

E-commerce Marketing:
This course will teach you how to drive sales and revenue for online businesses, creating and executing online campaigns, promotions and tactics to drive online sales and engagement

Web Analytics:
 This course will teach you how to track, measure and analyze the performance of digital campaigns using tools like Google Analytics, Adobe analytics and more.

digital marketing jobs


# Life Hack

Auspicious Day 2023 for Recommencing Work After CNY

by
Chloe Chan

Jan 16, 2023

at 6:39 PM

Auspicious day can be favourable when it comes to significant rituals or events like marriages, the first day of work, grand openings of businesses, and other life milestones. These dates are frequently chosen using astrological calculations and are said to bring luck and favourable results. Auspicious dates are often used in societies where astrology and feng shui have a long history, such as in Chinese cultures.

Auspicious date to start work

Auspicious dates for recommencing work in 2023 will depend on the culture and tradition you are following and the specific details of the work you are planning to do. In Chinese culture, auspicious dates for starting work are determined based on the Chinese almanac, also known as the Tung Shing. It considers factors such as the day of the week, the phase of the moon, and the position of the stars and planets. According to Master Ken Koh of the House of Feng Shui, the following are the auspicious dates to begin work in 2023 after the Chinese New Year in the Year of the Water Rabbit.

As traditional as it is to choose auspicious dates for significant life events like a wedding or a move to a new home, a suitable date to begin a new work after the new year signifies a prosperous beginning to the year that will hopefully be filled with success and fulfilment, considerable thought is devoted to the day's energies, ensuring that it is not a breaker day and that it does not conflict with the observer.

These are the necessary
steps to complete the act
, whether you start working from home or returning to the office.

Working from home

Obeying specific dates & time

Dressing up

Clearing a workspace

Having coffee or tea with a new year's gift

Making a business call

Sending out a business proposition through email

Making a conference call

Returning to the office

Obeying specific dates & time

Setting up fresh flowers/plants/pair of oranges

Putting on background music

Having coffee or tea with a new year's gift

Making a business call

Making a conference call

Sending out a business proposition through email

Scheduling a meeting/business lunch

Best office Feng Shui practices

Here are some of the best office feng shui practices that can be applied to the design and layout of an office to create a harmonious and productive environment. Some of the best office feng shui tips include:

Positioning the desk:
The desk should be placed in the "command position," facing the door but not directly in line with it. This allows the person sitting at the desk to see who is coming in and out of the office and represents a position of power and control.

Lighting:
Adequate lighting is vital for both physical and mental well-being. Natural light is preferred, but if that is not possible, ensure the lighting is bright and even.

Use of plants:
Plants bring life and energy to a space and can help to purify the air and improve concentration.

Use of colours:
 Certain colours are believed to have specific effects on energy. For example, blue and green are said to promote calm and focus. At the same time, red and orange are believed to stimulate energy and creativity.

Clutter-free:
 A cluttered space is believed to create confusion and inhibit energy flow. Keeping the office clean, organized, and free of unnecessary items is important.

Proper positioning of office equipment:
Position the computer monitor so that it does not reflect on the face of the person working on it.

Personalize the space:
Add personal items like photographs, artwork, and other things that have sentimental value to you.

Apply now for open positions in
Accounting
,
Administration

and
Digital Marketing
!

auspicious dates


# Job Tips

All Excel Shortcut Keys & How to Use Excel Formulas

by
Chloe Chan

Jan 25, 2023

at 3:42 PM

For working adults, Excel is something that you cannot run away from if you want to work more effectively and perform any data analysis and presentation. It can also become a nightmare for anybody since the operation of Excel is just so complicated, and many excel shortcut keys and formulas can be involved. Today we will share some excel tips and shortcut keys that can help you smoothen your excel journey.

What is Excel?

Excel is a spreadsheet software program developed by Microsoft for Windows and Mac. It organizes, analyses, and manipulates data in a tabular format. With Excel, you can create spreadsheets, perform calculations, create charts and graphs, and much more. It is widely used in business, finance, and various other industries for budgeting, data analysis, and record keeping. Excel offers a wide range of features, including the ability to create and edit spreadsheets, perform calculations using formulas, and create charts and graphs to visualize data. It also offers advanced features such as macros, pivot tables, and data validation.

Excel shortcuts keys list:

Ctrl + A: Select all cells in the worksheet

Ctrl + B: Bold selected text

Ctrl + C: Copy selected text or cells

Ctrl + D: Fill down

Ctrl + F: Find and replace

Ctrl + G: Go to a specific cell or range

Ctrl + I: Italicize selected text

Ctrl + K: Insert hyperlink

Ctrl + N: Create a new workbook

Ctrl + O: Open a new workbook

Ctrl + P: Print the current worksheet

Ctrl + R: Fill right

Ctrl + S: Save the current workbook

Ctrl + U: Underline selected text

Ctrl + V: Paste copied text or cells

Ctrl + W: Close the current workbook

Ctrl + X: Cut selected text or cells

Ctrl + Y: Redo

Ctrl + Z: Undo

Ctrl + Shift + : Enter the current time

Ctrl + ; Enter the current date

Ctrl + Shift + L: Apply or remove filters

Ctrl + Shift + T: Create or delete a table

Ctrl + Shift + &: Apply borders to selected cells

Ctrl + Shift + _: Remove borders from selected cells

How to use Excel formulas?

Excel formulas are used to perform calculations and manipulate data in a spreadsheet. Here is a general overview of how to use formulas in Excel:

Select the cell where you want to enter the formula.

Type an equal sign (=) to begin the formula.

Enter the formula using the appropriate functions, operators, and cell references.

Press Enter to complete the formula and calculate the result.

For example, to find the sum of values in cells A1 through A5, you would select cell A6, type =SUM(A1:A5), and press Enter. The result of the calculation, the sum of values in cells A1 through A5, would appear in cell A6.

You can also use cell references in formulas, which allow you to refer to a specific cell or range of cells in the formula. For example, if you wanted to multiply the value in cell A1 by the value in cell B1, you would enter the formula =A1*B1 in a cell.

It's also possible to use multiple formulas in one cell by nesting the formulas. You can nest formulas by placing one formula inside another.

For example, to calculate the total cost of an item, you would use the formula =(A1B1)+C1. In this formula, A1B1 calculates the cost of the item, and C1 is the shipping cost. The final formula adds the cost of the item and the shipping cost to give you the total cost.

It's important to note that Excel formulas are case-insensitive, and that the results of formulas can be affected by the format of the cells being referenced.

Excel has a lot of built-in functions, and more can be added with add-ins. You can learn more about them by searching online for excel formula guide and tutorials.

Excel Formulas List:

SUM: Sums the values in a range of cells

COUNT: Counts the number of cells in a range that contain numbers

AVERAGE: Calculates the average of the values in a range of cells

MAX: Returns the largest value in a range of cells

MIN: Returns the smallest value in a range of cells

IF: Tests a condition and returns one value if the condition is true and another value if the condition is false

VLOOKUP: Looks up a value in a table and returns a corresponding value from a specified column

INDEX-MATCH: A combination of INDEX and MATCH functions that allows you to look up a value in a table and return a corresponding value from a specified column.

Above are just a few of the most commonly used Excel shortcut keys and formulas. There are many more that you can learn to help you work more efficiently in Excel. The more you use these shortcut keys, the more comfortable you will become with them, and the more quickly you will be able to complete your tasks.

In conclusion, Excel is a powerful tool, and learning its shortcut keys can make you more efficient and effective at using it. We hope this article has helped you understand some of the most important Excel shortcut keys, and that you will start incorporating them into your workflow. Happy Excel-ing!

Apply now for open positions in
Accounting
,
Administration

and
Digital Marketing
!

excel tips
excel shortcut keys
excel formulas
workplace


# Employer

Is Verbal Warning Enough To Terminate An Employee?

by
Chloe Chan

Feb 3, 2023

at 10:32 AM

Verbal warning meaning

A verbal warning is a form of disciplinary action when an employer or supervisor advises an employee of a behaviour or performance concern and the repercussions if it is not remedied. Typically, verbal warnings are issued informally and without documentation as the initial step in addressing a problem before more serious measures are implemented. They are meant to serve as a reminder and a chance for the employee to make necessary improvements. But is verbal warning enough to terminate an employee?

What is the difference between a verbal warning and a written warning

Both verbal and written warnings are forms of disciplinary action used by employers to address employee conduct or performance issues. However, their levels of formality and documentation differ:

Verbal warning:
 A verbal warning is a less formal discipline often administered in an informal context. It is a warning or a reminder to the employee about a behaviour or performance issue and the repercussions if it is not remedied. Typically, verbal warnings are not documented.

Written warning:
 Documented and placed in the employee's personnel file, a written warning is a more official type of disciplinary action. It describes the exact behaviour or performance issue and the repercussions if it is not remedied. Typically, written warnings are sent when verbal warnings fail to accomplish the desired outcome.

Written warnings are more serious than verbal ones since they are documented and can be used as evidence in termination procedures if the issue is not rectified.

Misconduct in the workplace that lead to a verbal warning

Tardiness:
If an employee is consistently arriving late for work or missing deadlines, a verbal warning can be given to remind them of the importance of punctuality.

Attendance:
 If an employee is frequently absent or calling in sick, a verbal warning can be given to address the issue and discuss the importance of reliable attendance.

Attitude:
If an employee is exhibiting a negative or disruptive attitude, such as being rude to coworkers or customers, a verbal warning can be given to address the issue and emphasize the importance of professional behaviour.

Performance:
 If an employee's work quality or productivity is below the expected standards, a verbal warning can be given to discuss the problem and set expectations for improvement.

Safety Violations:
 If an employee is not following safety procedures, a verbal warning can be given to emphasize the importance of following established protocols to ensure the safety of everyone in the workplace.

These are a few examples of situations where a verbal warning is appropriate. The specific reason for the warning would depend on the individual circumstances and company policies.

Verbal warning script examples between employees and employer

Situation 1: Verbal warning for attendance

Supervisor
: "John, can we talk for a moment?"

John
: "Sure, what's up?"

Supervisor
: "I wanted to bring to your attention some concerns we've been having about your attendance lately. You've been calling in sick or running late several times in the past month."

John
: "Oh, I apologize. I've had some personal issues to deal with."

Supervisor
: "I understand things come up, but we need reliable attendance to meet our deadlines and provide the best customer service. If this continues, it could impact your job performance and even lead to disciplinary action."

John
: "I understand. I'll do my best to be on time and attend work regularly."

Supervisor
: "That's good to hear. I just wanted to give you a verbal warning, so you're aware of the situation and have the opportunity to make improvements. We may need to take more formal steps if there are further issues."

John
: "Thank you for bringing this to my attention. I'll be more mindful of my attendance in the future."

In this example, the supervisor is having a direct and respectful conversation with the employee to address the attendance issue. The supervisor gives the employee a verbal warning, explaining the importance of reliable attendance and the potential consequences if the problem is not resolved. The employee is given the opportunity to understand the issue and make improvements.

Situation 2: Verbal warning for bad attitude

Supervisor
: "Jane, can we chat for a moment?"

Jane
: "Of course. What's going on?"

Supervisor
: "I wanted to bring to your attention some concerns about your attitude lately. You've been demeaning your coworkers and customers negatively, impacting the team's morale."

Jane
: "I'm sorry, I haven't been feeling very well lately."

Supervisor
: "I understand that, but we must maintain a positive and professional attitude at all times. We want to provide the best service to our customers and create a positive work environment for everyone."

Jane
: "I see your point. I'll try to be more positive and professional from now on."

Supervisor
: "That's good to hear. I just wanted to give you a verbal warning, so you're aware of the situation and have the opportunity to make improvements. We may need to take more formal steps if there are further issues."

Jane
: "Thank you for bringing this to my attention. I'll make sure to turn things around."

In this example, the supervisor is having a direct and respectful conversation with the employee to address the attitude issue. The supervisor is giving the employee a verbal warning, explaining the importance of a positive and professional demeanour and the potential consequences if the problem is not resolved. The employee is given the opportunity to understand the issue and make improvements.

FAQs

Q: Can an employer fire an employee with a verbal warning?

A: An employer can fire an employee after giving a verbal warning, depending on the specific circumstances and company policies. Generally, a verbal warning is a first step in the disciplinary process, intended to address a problem and allow the employee to improve. Suppose the employee does not improve or continues to violate company policies. In that case, the employer may escalate to more serious disciplinary action, including termination.

Q: When should an employer take disciplinary action against an employee?

A: An employer should take disciplinary action against an employee when the employee violates company policies, such as attendance, performance, safety, or professional conduct. The specific circumstances would determine the type and severity of the disciplinary action. An employer should take disciplinary action when the employee's behaviour or performance negatively affects the company, coworkers, or customers.

Q: What are the other types of disciplinary actions for employees?

A: In addition to verbal warnings, other types of disciplinary actions for employees can include:

Written warnings: A written warning is a formal document that outlines the specific problem, the expectations for improvement, and the consequences if the issue is not resolved.

Suspension: A suspension is a temporary leave of absence from work without pay. This serious disciplinary action is usually used for more serious infractions, such as violations of safety procedures or harassment.

Demotion: A demotion is a reduction in rank or responsibilities, usually due to poor performance or disciplinary issues.

Termination: Termination is the termination of employment. This is the most serious disciplinary action and is usually used as a last resort when other forms of disciplinary action have failed to resolve the problem.

Q: When to give the last verbal warning to an employee?

A: The timing of the last verbal warning would depend on the specific circumstances and company policies. Suppose the employee has received previous verbal warnings and has yet to improve. In that case, a last verbal warning can be given to emphasize the importance of addressing the problem and the potential consequences if the issue is not resolved. This is usually followed by more serious disciplinary action, such as a written warning or suspension if the problem is not resolved.

I am Employer & I Want To Hire

Apply now for open positions in
Accounting
,
Administration

and
Digital Marketing
!

verbal warning


# Employer

A Guide on Employees Provident Fund (EPF) For Employers

by
Chloe Chan

Feb 3, 2023

at 1:18 PM

What is an Employees Provident Fund (EPF)

The
Employees Provident Fund (EPF)
 is a mandatory savings scheme for employees in Malaysia. EPF for employers are designed to provide retirement savings for workers, with contributions from employees and employers. The funds saved in the EPF account can be used for various purposes, including purchasing a home, investing in education, or providing a comfortable retirement. The EPF is governed by the Employees Provident Fund Act 1991 and is managed by the Employees Provident Fund Board.

According to
Section 43(1), EPF Act 1991
,
every employee and every employer of a person who is an employee within the meaning of this Act shall be liable to pay monthly contributions on the amount of wages at the rate respectively set out in the Third Schedule.

Employers are responsible for making EPF contributions for employees hired under a Contract of Service or Apprenticeship. Employers are accountable for ensuring that regular monthly payments are deducted from employees' salaries and sent into EPF.

What is EPF Employer Contribution

In Malaysia, the Employer's contribution to the Employees Provident Fund (EPF) is set at a minimum of
12% or 13%
 of the employee's basic salary. However, the statutory contribution rate is subject to changes by the government. This amount is deducted from the employee's salary. The Employer must match this contribution and make a similar payment to the EPF on behalf of the employee. The contributions are deposited into the employee's individual EPF account, where they earn interest and accumulate over time to provide retirement savings for the employee.

When, What and How to Contribute

Monthly Contributions:
Employers must contribute monthly to their employees' EPF accounts. The minimum contribution rate is
12% or 13%
 of the employee's basic salary, with half of the contribution being made by the employer and the other half by the employee.

The formula:

Employer contribution = (12% of basic salary) / 2

Example:
If the employee's basic salary is MYR 3,000, the employer's contribution would be:

Employer contribution = (12% of MYR 3,000) / 2 = (MYR 360) / 2 = MYR 180

So, the employer must contribute MYR 180 to the employee's EPF account every month.

Due Date:
 Contributions must be made before the
15th
 of the following month to avoid late payment charges.

Payment Method:
 Employers can make contributions to the EPF online via the
EPF website
, through a bank, or by mail.

It is important to note that an employer has a legal obligation to make these contributions to employees' EPF accounts. Failure to do so can result in fines and penalties.

What Are The Employer's Responsibilities on New Employee

As an employer in Malaysia, you have several responsibilities related to your new employees' Employees Provident Fund (EPF) accounts:

Register Employees:
You must register your new employees with the Employees Provident Fund (EPF) within 7 days of their first day of work.

Provide Information:
You must provide your new employees with information about their EPF account, including their account number and the benefits of contributing to the fund.

Make Contributions:
You are required to make monthly contributions to your employees' EPF accounts, with the minimum contribution rate being 12% of the employee's basic salary. Half of the contribution is made by the employer, while the other half is made by the employee.

Maintain Records:
You must keep accurate records of all EPF contributions and provide an EPF statement to each employee at least once a year.

Remit Contributions:
 You must remit the required contributions to the EPF by the 15th of the following month to avoid late payment charges.

Update Information:
You must update the EPF with any changes in your employees' personal or employment information, such as changes in salary or contact details.

Termination:
If an employee terminates their employment, you must inform the EPF and ensure that the final contribution is made.

FAQs

Here are some FAQs on the Employees Provident Fund (EPF) employer contribution in Malaysia:

Q: Is the employer contribution tax deductible?

A: Yes, the employer contribution to the EPF is tax deductible.

Q: Can the employer contribute more than the minimum amount?

A: Yes, the employer can contribute more than the minimum amount to the employee's EPF account.

Q: Can the employer make contributions for non-citizens/foreign workers?

A: Yes, the employer must contribute to the EPF for all eligible employees, including non-citizens and foreign workers.

Q: What happens if the employer fails to make contributions?

A: If the employer fails to make the required contributions, they may be subject to fines and penalties. The EPF also has the right to take legal action against the employer.

Q: Is it mandatory for the employer to provide an EPF statement to the employee?

A: Yes, the employer is required to provide an EPF statement to the employee at least once a year. This statement will show the employee's current EPF balance and the contributions made by both the employee and the employer.

Q: Can the employee access their EPF account while still employed?

A: Yes, under certain circumstances, such as buying a home or financing education, the employee may be able to withdraw funds from their EPF account while still employed.

Q: How can the employer keep track of their EPF contributions and payment status?

A: The employer can keep track of their EPF contributions and payment status by logging into the EPF online portal or contacting the EPF directly.

Q: Can the employer dispute the amount of contributions to the EPF?

A: Suppose the employer feels that the required contributions need to be corrected. In that case, they can contact the EPF and request a review of their calculation.

Q: What happens to the EPF contributions when the employee leaves the company?

A: When employees leave a company, their EPF contributions remain in their EPF account and continue earning interest. The employee can later withdraw funds for approved purposes, such as purchasing a home or financing education.

Q: Is the employer required to provide an EPF statement to the employee?

A: Yes, the employer is required to provide an EPF statement to the employee at least once a year. This statement will show the employee's current EPF balance and the contributions made by both the employee and the employer.

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# Employer

How Does Micromanagement Negatively Affect Employees in Workplace

by
Chloe Chan

Feb 3, 2023

at 3:57 PM

What is the meaning of micromanagement

Micromanagement
 is a management style where the manager closely supervises and controls all aspects of an employee's work. Micromanage can involve:

Setting detailed guidelines and procedures.

Monitoring progress frequently.

Frequently intervening in the employee's day-to-day tasks.

Micromanaging often leads to a lack of trust and autonomy, decreased motivation, and reduced productivity, as it can demotivate and stifle creativity. In contrast, an effective management style focuses on setting clear expectations, empowering employees to take ownership of their work, and fostering an environment of trust and open communication.

Why do employers micro-manage

Employers micro-manage for various reasons, including:

Lack of trust:
 An employer who micromanages may need to trust their employees to perform their duties effectively, especially their underperforming employees. Hence, they feel the need to closely supervise them.

Need for control:
 Some employers want to maintain control over every aspect of their business and feel micromanaging is the only way to do so.

Inadequate training:
Employers who micromanage may believe their employees need to gain the skills or knowledge to perform their tasks. Hence, they step in to ensure things are done correctly.

Poor communication:
 Employers who need to clearly communicate their expectations and delegate tasks effectively may end up micromanaging.

Fear of failure:
 An employer who micromanages may fear the consequences if things go wrong, so they take a hands-on approach to minimize the risks.

Examples of micromanagement

Examples of Micromanagement include:

Closely monitoring an employee's every move and questioning their actions.

Setting detailed procedures for every task and not allowing for any deviation.

Checking in frequently and requiring frequent updates on progress.

Not delegating tasks and instead doing them oneself or closely overseeing the work of others.

Interfering with an employee's work and making decisions that should be left to the employee.

Not allowing employees to take the initiative or make decisions on their own.

Not providing employees with the resources and support they need to complete their tasks effectively.

Constantly changing goals, expectations, and deadlines.

Not providing constructive feedback but instead criticizing every mistake or misstep.

Reasons why micromanagement can negatively affects employees

Decreased Motivation:
 Micromanagement can lead to reduced motivation among employees, making them feel like their work is not valued or trusted.

Reduced Creativity and Innovation:
 Close monitoring and control of work processes can stifle creativity and discourage employees from taking risks and trying new ideas.

Decreased Trust:
When employees feel like they are constantly being watched and monitored, it can erode trust in the manager and the company.

Loss of Autonomy:
Micromanagement takes away employees' autonomy, making them feel they need to be trusted to complete their work independently. This can lead to a lack of pride in their work and decreased job satisfaction.

Decreased Opportunity for Growth and Development:
 When employees are closely monitored and controlled, they may need more opportunities to learn and grow in their roles. This can lead to decreased job satisfaction and limit their potential for advancement within the company.

Decreased Productivity:
 Constant interruptions and close monitoring can be distracting and disruptive, leading to reduced productivity.

Increased Employee Turnover:
A hostile work environment can lead to increased employee turnover, which can be costly and disruptive to the organization.

Is micromanagement the only option...

In other words, micromanagement is ineffective, and managers must refrain from implementing it in the workplace. Instead, they should focus on creating a positive and supportive work environment, fostering trust and open communication, and empowering employees to take ownership of their work.

Here are some alternatives to micro-managing employees:

Empowerment:
 Give employees the authority and responsibility to make decisions and take ownership of their work.

Clear Communication:
 Set clear expectations and communicate regularly with employees to ensure they understand what is expected of them.

Trust:
Foster an environment of trust and open communication, and let employees know they are trusted to do their work effectively.

Support and Resources:
 Provide employees with the resources and support they need to complete their tasks effectively.

Feedback:
 Provide regular, constructive feedback that helps employees improve and grow.

Delegation:
 Delegate tasks and responsibilities to employees, allowing them to take on new challenges and responsibilities.

Flexibility:
Allow employees to work in ways that suit their individual needs and preferences while ensuring they meet the goals and expectations of the company.

By implementing these alternatives, managers can create a positive work environment that supports employee motivation, creativity, and productivity.

Tips on micromanagement

#1 When should employers micromanage employees

In some limited cases, micromanagement may be necessary, such as when working with new or inexperienced employees or when dealing with complex or high-stakes tasks. However, even in these cases, it is crucial to balance close supervision with trust and autonomy and to move away from micromanagement as soon as possible.

Ultimately, the decision to micromanage should be based on a careful assessment of the individual employee and the situation. It should only be used as a last resort. In most cases, a more effective approach is to support and empower employees and foster an environment of trust and open communication.

#2 How to be a good micromanager

If you have been tasked with micromanaging, or if you find it necessary in certain situations, there are some steps you can take to be a "good" micromanager:

Set clear expectations:
 Clearly communicate each task's goals, expectations, and deadlines to ensure that employees understand their expectations.

Provide resources:
Ensure employees have the resources and support to complete their tasks effectively, including the tools, training, and information they need to succeed.

Foster open communication:
 Encourage open and regular communication, and provide employees with the opportunity to ask questions, provide feedback, and express their concerns.

Provide feedback:
Don't be a poor manager; offer regular, constructive feedback that helps employees improve and grow in their roles.

Foster trust:
Foster an environment of trust and respect, and avoid micromanaging employees unnecessarily. Be what we call engaging managers to your employees.

#3 When to stop micromanaging

It is necessary to stop micromanaging employees as soon as possible. This management style can negatively affect employees in many ways. Here are some signs that it may be time to stop micromanaging:

Improved employee performance:
 If you have been micromanaging employees and noticed an improvement in their performance, it may be time to start trusting them to complete their work independently.

Decreased employee satisfaction:
 If you have noticed a decline in employee satisfaction and engagement, it may be a sign that micromanagement is having a negative effect.

Decreased efficiency:
 If micromanaging has led to decreased efficiency and productivity, such as a decrease in the number in the employee attendance system, it may be time to step back and give employees more autonomy.

Increased employee turnover:
 If you have noticed an increase in employee turnover, it may be a sign that micromanagement is driving employees away.

Improved trust and communication:
 If you have fostered an environment of trust and open communication, it may be time to step back and let employees take ownership of their work.

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micro-manage


# Job Tips

Sample of Email Cover Letter For Job Application and Internship

by
Chloe Chan

Feb 8, 2023

at 2:25 PM

What is a cover letter?

A job or internship application email without a cover letter is just a brief message that includes your CV and states your interest in the position. In contrast, a job or internship application email with a cover letter is a more professional and comprehensive communication that contains your CV and a separate document (the cover letter) that provides an overview of your qualifications, purpose, and how you can contribute to the employer. The purpose of a cover letter is to provide a complete description of your qualifications. It can help you stand out among other candidates.

Dos and Don'ts

Here are some dos and don'ts of email etiquette to consider before sending a job or internship application by email.

Do's:

Address the hiring manager by name.

Use a professional email address (e.g., [Your Name]@gmail.com).

Customize the subject line to reflect the position and company.

Start with a brief introduction and state the purpose of the email.

Mention how you learned about the opportunity and why you are interested in the position.

Highlight your relevant skills and experiences and explain why you would be a good fit for the role.

Attach a well-written resume and cover letter, if required.

Use a professional tone and proofread your email for errors and typos.

Show enthusiasm and express gratitude for the opportunity.

End with a call to action, such as asking for a follow-up or requesting an interview.

Don'ts:

Use an unprofessional email address (e.g., [Your Name]
[email protected]
).

Refrain from customizing the subject line or using a generic one.

Send the same generic email to multiple companies.

Use an overly casual or unprofessional tone.

Include irrelevant information or attachments.

Refrain from proofreading for errors and typos.

Be negative or criticize the company or the role.

Wait too long to respond to the offer.

Refrain from expressing gratitude for the opportunity.

End the email without a call to action.

Sample cover letter for job application

Sample 1:

Subject: Application for [Job Title] Position

Dear [Hiring Manager's Name],

I am interested in the [Job Title] position at [Company Name]. I came across the job posting on [Job Board] and was immediately drawn to the opportunity to join [Company Name].

As a highly motivated and results-driven professional with [Number of Years] years of experience in [Related Field/Industry], I believe I am the ideal candidate for the position. In my previous role as [Previous Job Title] at [Previous Company Name], I honed my skills in [Key Skill/Responsibility]. I played a crucial role in [Achievable Result/Contribution].

I am particularly impressed with [Company Name] 's reputation for [Unique/Positive Aspect of Company]. My background and experience make me well-suited for this role, and I can bring value to your team. I am eager to contribute my strong [Skill/Ability] and commitment to [Company's Goals/Values].

Thank you for considering my application. I have attached my resume for your review, and I look forward to the opportunity to discuss my qualifications further.

Best regards,

[Your Name]

Sample 2:

Subject: Interest in [Job Title] Position at [Company Name]

Dear [Hiring Manager's Name],

I hope this email finds you well. I am expressing my strong interest in the [Job Title] position recently advertised on [Job Board]. As a highly skilled and motivated professional with [Number of Years] of experience in [Related Field/Industry], I am confident I would make a valuable addition to your company.

In my current role as [Current Job Title] at [Current Company Name], I have had the opportunity to develop a wide range of skills and experiences, including [Key Skill/Responsibility]. I have consistently demonstrated my ability to [Achievable Result/Contribution], and I am eager to bring this level of commitment and success to [Company Name].

I was particularly drawn to [Company Name] for its reputation for [Unique/Positive Aspect of Company]. The company's focus on [Company's Goals/Values] aligns with my career goals and values. I am excited about working with such a dynamic and innovative team.

Thank you for considering my application. I have attached my resume for your review, and I look forward to the opportunity to discuss my qualifications further. I can be reached at [Your Contact Information].

Thank you for your time and consideration, and I look forward to hearing from you soon.

Best regards,

[Your Name]

Sample cover letter for internship application

Sample 1:

Subject: Application for [Internship Title] Internship at [Company Name]

Dear [Hiring Manager's Name],

I am writing to express my interest in the [Internship Title] Internship at [Company Name]. I am a [Current Student Status/Recent Graduate] studying [Field of Study] at [University Name], and I am eager to apply my skills and knowledge to a real-world setting.

I have always been impressed by [Company Name] 's commitment to [Unique/Positive Aspect of Company]. As someone passionate about [Related Interest/Goal], this internship would give me an excellent opportunity to grow personally and professionally.

I have gained experience in [Relevant Coursework/Skills] during my studies. I have also had the chance to [Relevant Extracurricular/Volunteer Experience], which has allowed me to develop a strong work ethic and a passion for [Related Interest/Goal].

My skills, passion, and assertiveness make me a strong fit for the [Internship Title] Internship at [Company Name]. I am eager to bring my enthusiasm and dedication to the role and contribute to the team's success.

Thank you for considering my application. I have attached my resume and transcripts for your review, and I look forward to the opportunity to discuss my qualifications further.

Best regards,

[Your Name]

Sample 2:

Subject: Application for [Internship Title] Internship at [Company Name]

Dear [Hiring Manager's Name],

I am writing to express my interest in the [Internship Title] Internship at [Company Name]. As a student studying [Field of Study] at [University Name], I am eager to gain hands-on experience in the industry and contribute to a company that aligns with my interests and values.

I was particularly drawn to [Company Name] for its reputation as a leader in [Unique/Positive Aspect of Company]. The opportunity to work with a team of experts and contribute to projects that make a meaningful impact is highly appealing.

Throughout my studies, I have honed my skills in [Relevant Coursework/Skills], and I have had the opportunity to apply these skills through [Relevant Internship/Volunteer Experience]. My strong work ethic, attention to detail, and passion for [Related Interest/Goal] will make me a valuable addition to your team.

I am eager to bring my enthusiasm and dedication to the [Internship Title] Internship and learn as much as possible from the team. This opportunity will give me the skills and experience I need to pursue my career goals and make a meaningful impact in the industry.

Thank you for considering my application. I have attached my resume, transcripts, and a writing sample for your review. I look forward to discussing my qualifications further.

Best regards,

[Your Name]

How to reply to a job offer email

Sample 1:

Subject: Re: [Job Title] Offer at [Company Name]

Dear [Hiring Manager's Name],

Thank you for extending the job offer for the [Job Title] position at [Company Name]. I am thrilled to accept this offer and join the team.

I am eager to begin this new opportunity and contribute my skills and experiences to [Company Name]. I am confident that I will make a positive impact and help the company reach its goals.

Please let me know if there is any additional information or documentation that you require from me at this time. I am also available to discuss the offer's start date, compensation, and other details.

Once again, thank you for this opportunity. I am excited to join the [Company Name] team.

Best regards,

[Your Name]

How to reply to an internship offer email

Sample 1:

Subject: Re: [Internship Title] Internship Offer at [Company Name]

Dear [Hiring Manager's Name],

Thank you for extending the offer for the [Internship Title] Internship at [Company Name]. I am thrilled to accept this opportunity and join the team.

I am eager to start this new challenge and gain hands-on experience in the industry. I am confident that I will make a positive impact and contribute to the success of [Company Name].

Please let me know if there is any additional information or documentation that you require from me at this time. I am also available to discuss the offer's start date, compensation, and other details.

Once again, thank you for this opportunity. I am excited to become a part of the [Company Name] team and learn as much as possible during my internship.

Best regards,

[Your Name]

Job application websites

There are several popular job search platforms and websites in Malaysia where you can search and apply for jobs:

Ricebowl
:
Ricebowl
is a popular job search platform in Malaysia that targets job seekers. It has job listings across multiple industries, including entry-level and management positions.

LinkedIn
:
LinkedIn
is a professional networking platform offering a job search function. It is a good option for those looking for more senior positions, as many employers and recruiters use the platform to source talent.

MauKerja
:
MauKerja
is a job search platform targeting job seekers in Malaysia. It has job listings across various industries and levels, from entry to management positions. The platform also provides resources and tools to help job seekers improve their chances of landing their desired job.

Facebook
:
Facebook
is not just a social networking platform but can also be a valuable resource for job seekers. Many companies and recruiters have their own Facebook pages that post job openings and information about their organizations. Additionally, many Facebook groups are dedicated to job searching and career development, where you can connect with others and get tips and advice on finding a job.

These are just a few examples of Malaysia's many job search platforms and websites. It's important to remember that job searching can be time-consuming, so be sure to be persistent and patient in your search. And don't be afraid to reach out to your network, as personal connections can often lead to job opportunities.

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cover letter


# Job Tips

How to Professionally Handle Toxic Work Environment

by
Chloe Chan

Feb 9, 2023

at 4:16 PM

A toxic work environment can significantly impact your well-being and job satisfaction. It's important to recognize the signs of a toxic work environment and understand that you have options for addressing the situation. Suppose you feel that your workplace is toxic. In that case, protecting your mental and emotional health is vital. Consider seeking support from colleagues, HR, or a counsellor. Remember, you deserve to work in a safe and supportive environment, and resources are available to help you.

Sign of a toxic work environment

A toxic workplace culture refers to a negative and unhealthy work environment that can damage employees' well-being and job satisfaction. A toxic workplace culture can manifest in many ways, including:

Abusive behaviour:
This can include verbal, physical, or emotional abuse from coworkers, supervisors, or managers.

Discrimination and harassment:
This can be based on race, gender, sexual orientation, religion, or any other protected characteristic.

Micromanagement:
 An overly controlling management style that stifles creativity and autonomy can create a toxic work environment.

Poor communication:
 Clear communication, transparency, and feedback can lead to clarity, satisfaction, and low employee morale.

Unhealthy competition:
 An intense and cutthroat competitive culture can create a hostile work environment and leave employees feeling stressed and burnt out.

How to handle a toxic work environment

Handling a toxic work environment can be challenging. Still, there are steps you can take to protect your well-being and improve the situation:

Document the behaviour:
Keep a record of incidents of toxic behaviour, including the date, time, and details of what happened. This can be useful if you escalate the issue to HR or take legal action.

Talk to HR:
If the behaviour comes from a coworker or supervisor, consider speaking to HR about your concerns. HR can help mediate the situation and put measures in place to protect you.

Set boundaries:
 If you are being subjected to toxic behaviour, it's important to set boundaries and communicate these clearly to the other person. For example, you can politely but firmly tell them that their behaviour is unacceptable and that you expect it to stop.

Seek support:
Talking to trusted friends, family members, or a counsellor can help you process your feelings and find ways to cope with the situation.

Consider finding a new job:
 In some cases, the only way to escape a toxic work environment is to leave your job. This can be difficult, but it's important to prioritize your well-being and consider your options.

FAQs

Q: Should I quit my toxic workplace?

A: Yes, quitting a toxic workplace is often the best option for your well-being and mental health. A toxic work environment can significantly impact your quality of life and overall happiness, and it's important to prioritize your health and well-being. However, quitting a job can also have financial and professional consequences, so weighing the pros and cons and considering your options before making a decision is important. In some cases, you may be able to address the toxic behaviour through other means, such as speaking to HR or seeking support from colleagues.

If you decide to quit, it's a good idea to have a plan in place for your next steps, including securing another job or seeking support from friends and family. Additionally, consider seeking advice from a financial advisor or career counsellor to help you navigate this transition.

Q: How do I know if I'm a toxic employee?

A: There are a few signs that may indicate you are being perceived as toxic:

You engage in negative or disruptive behaviour, such as spreading rumours or gossiping about coworkers.

You are confrontational and aggressive and tend to argue or become defensive.

You consistently fail to meet deadlines or complete tasks, and this affects the work of others.

You regularly engage in behaviour that is seen as unprofessional, such as being late for meetings or using offensive language.

You are resistant to change and criticism and tend to blame others for your mistakes.

Suppose you are concerned that you may be perceived as a toxic employee. In that case, it's important to reflect on your behaviour and consider making changes. It's always possible to make positive changes and improve your work relationships.

Q: How not to be a toxic employee

A: Here are some steps you can take to avoid being a toxic employee:

Treat others with respect:
 This includes listening to and valuing the opinions of others, avoiding negative or confrontational behavior, and refraining from spreading rumours or gossip.

Be professional:
 Maintain a positive and professional demeanour, and avoid engaging in behaviour that could be seen as unprofessional, such as being late for meetings or using offensive language.

Take responsibility for your actions:
Own up to your mistakes and work to make things right rather than blaming others.

Communicate effectively:
Clear and open communication can help prevent misunderstandings and conflicts. Make an effort to understand the perspectives of others and constructively communicate your ideas and opinions.

Show empathy and understanding:
Try to see things from the perspective of others and be mindful of their feelings and needs.

Be a team player:
 Collaborate with others and work towards common goals rather than competing or acting selfishly.

Be open to feedback and criticism:
Seek out feedback from coworkers and supervisors, and be open to constructive criticism. Use this feedback to improve your performance and strengthen your relationships at work.

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Toxic Work Environment