PUBLISHING HISTORICAL RECORDS IN COLLABORATIVE DITIGAL EDITIONS
Agency: National Archives and Records Administration
Posted: 2023-11-27 | Closing date: 2024-11-07
Estimated total program funding: 3500000
Award ceiling: 125000
Award floor: 1
Expected number of awards: 28
Cost sharing or matching requirement: Yes

The National Historical Publications and Records Commission seeks proposals to publish online editions of historical records. All types of historical records are eligible, including documents, photographs, born-digital records, and analog audio. Projects may focus on broad historical movements in U.S. history, including any aspect of African American, Asian American, Hispanic American, and Native American history, such as law (including the social and cultural history of the law), politics, social reform, business, military, the arts, and other aspects of the national experience. Projects that center the voices and document the history of Black, Indigenous, and People of Color are especially welcome. With the 250th anniversary of the Declaration of Independence approaching, the Commission also invites projects that promote discovery and access to collections that explore the ideals behind our nation’s founding and the continuous debate over those ideals to the present day. The goal of this program is to provide access to, and editorial context for, the historical documents and records that tell the American story. Applicants should demonstrate familiarity with the best practices recommended by the Association for Documentary Editing (ADE) or the Modern Language Association (MLA) Committee on Scholarly Editions. Because of the focus on historical documentary sources, grants do not support preparation of critical editions of published works unless such works are just a small portion of the larger project. This grant program does not support the production of film or video documentaries. For a comprehensive list of the Commission's limitations on funding, please see What We Do and Do Not Fund. Applications that consist entirely of ineligible activities will not be considered. New Projects All new projects (those which have never received NHPRC funding) must have definitive plans for publishing and preserving a digital edition which provides online access to a searchable, fully-transcribed and annotated collection of documents. New projects may also prepare print editions as part of their overall publishing plan, but the contents of those volumes must be published in a fully-searchable digital edition within a reasonable period of time following print publication. The NHPRC encourages projects to provide free public access to online editions. Projects that do not have suitable plans for digital dissemination and preservation in place at the time of application will not be considered. Collaboration Grants are awarded to collaborative teams (including at least two scholar-editors, in addition to one or more archivists, digital scholars, data curators, and/or other support and technical staff, as necessary) for collecting, describing, preserving, compiling, transcribing, annotating, editing, encoding, and publishing documentary source materials online. We strongly encourage applications from collaborative teams that include BIPOC faculty and staff in key positions, and that include editorial, archival, and technical staff at Historically Black Colleges and Universities, Hispanic-Serving Institutions, Tribal Colleges, and/or other Indigenous and Native American tribal scholars and community members, and members of the Asian American community. We also encourage projects to seek out community members as well as undergraduate and graduate students to contribute to (and benefit from) participation in all phases of the project. Applicants seeking renewed funding in this grant category must demonstrate that they have successfully achieved the performance objectives associated with previous NHPRC awards; provide updated, current information, including a description of the new activities; describe the content and historical significance of the specific materials to be edited during the proposed grant period; show progress towards completing the edition; and justify costs in a new budget. **Notice of Funding Renewal Limitation: The NHPRC now limits the number of years it will support projects in this grant category. All projects seeking renewed funding are limited to a maximum of up to 10 years total funding support, beginning with and including any funds awarded since FY 2022. (Funding years need not be consecutive.) Award Information A grant is for one year and for up to $125,000 per year. The Commission expects to make up to 28 grants in this category for a total of up to $3,500,000. Grants begin no earlier than January 1, 2025. The Commission requires that grant recipients acknowledge NHPRC grant assistance in all publications, publicity, and other products that result from its support. Eligibility ? U.S. nonprofit organizations or institutions ? U.S. colleges, universities, and other academic institutions ? State or local government agencies ? Federally-acknowledged or state-recognized Native American tribes or groups In order to ensure eligibility, applicants should first review the rules and regulations governing NHPRC grants under the Administering an NHPRC Grant section. Cost Sharing The total costs of a project are shared between the NHPRC and the applicant organization. Cost sharing is required. The applicant's financial contribution may include both direct and indirect expenses, in-kind contributions, non-Federal third-party contributions, and any income earned directly by the project. Indirect costs must be listed under the applicant's cost sharing contribution if they are included in the budget. NHPRC grant recipients are not permitted to use grant funds for indirect costs (as indicated in 2 CFR 2600.101). The Commission provides no more than 75 percent of total project costs in the Publishing Historical Records in Collaborative Digital Editions category. For example, a request of $75,000 in NHPRC grant funds means the applicant institution must provide at least $25,000 in cost share. Other Requirements Applicant organizations must be registered in the System for Award Management (SAM) prior to submitting an application, maintain SAM registration throughout the application and award process, and include a valid Unique Entity ID in their application. To register or request a Unique Entity ID, go to https://sam.gov. Already manage an entity that does business with the federal government? You may want to consult this article on the transition from DUNS to the Unique Entity ID. Ensure your SAM.gov and Grants.gov registrations and passwords are current. It may take up to one month to register or reactivate your registration with SAM.gov and Grants.gov. NHPRC will not grant deadline extensions for lack of registration.