Improvements in Appliances for Filing Papers and the like.
Year: 1890

page_text: Date of Application, 6th June, 1890
Complete Specification Left, 6th Mar., 1891-Accepted, 11th Apr., 1891
PROVISIONAL SPECIFICATION.
Improvements in Appliances for Filing Papers and the like.
I, JAMES SINCLAIR BOYD, of 21, Grattan Parade, Drumcondra, near Dublin,
in the County of Dublin, Clerk, do hereby declare the nature of this invention to
be as follows
The present invention relates to appliances for filing papers and the like, which
form what I term an endless portfolio diary: and the object of the invention is to
provide means whereby memoranda, letters, accounts, invoices etc. requiring to be
diarised to ensure attention on a given future date may be kept securely, neatly and
cleanly, and privately if desired, with the certainty of the matter coming under due
notice on the day required.
According to my present invention I provide thirty-one portfolios which consist
preferably of two pieces of cardboard joined by having two adjacent edges (one
edge of each) bound together by tape or other suitable material, there being about
a quarter of an inch or so of the tape or other material between the adjacent edges
so that the portfolio may conveniently hold a number of papers etc. I find it
convenient to make one of these pieces of cardboard broader than the other for
convenience of opening the portfolio, the broader side I term the front and the
narrower side the back.
The thirty-one portfolios are numbered from one to thirty-one consecutively so
that each portfolio has a number; I prefer to make the portfolios bearing even
numbers of a different colour to those bearing uneven numbers.
The portfolios are placed in numerical order in a box or other suitable receptacle,
and four pieces of cardboard, having the words "Sunday indicator" printed on the
top edge, are placed one in each of the portfolios which bear the numbers corre-
sponding to the days of the month on which the Sundays fall in the particular
month for which the portfolio diary is being arranged. The cards bearing the
words "Sunday indicator" are of such a shape and size that when placed in the
respective portfolios they indicate the positions of the latter clearly.
The
I find it convenient to make the box or receptacle of suitable dimensions to hold
the portfolios when they are full and the Sunday indicators inserted, the portfolios
being placed so that their bound edges lie on the bottom of the box. The top of
the box forms the lid, and the upper portion of one of the sides is hinged so as to
drop down when the lid is opened; I call this side the front of the box. The
portfolios are arranged so that the front of each is nearest the front of the. box,
and the number of each is printed at the centre and extremities of the outside, top
edge of the front, and at the extremities of the inside top edge of the back.
words "Sunday indicator on
the cards face the front of the box.
The portfolio diary is used as follows:-
Assuming that the portfolios are placed in order in the box from number one to
number thirty-one, number one being nearest the front, each front portfolio is now
placed one by one at the back of the box till the number in front agrees with
the present day's date, and the Sunday indicators are placed in their respective
portfolios.
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The diary is now ready for use and any matter requiring attention on any
particular day of the month is placed in the portfolio whose number agrees with
that day; this is done each day and as the day passes the front portfolio is placed
at the back of the box; for those months having fewer days than thirty-one the
portfolios bearing numbers which do not occur in that month are placed, at the end
of the month, one by one at the back of the box. In this way the arrangement
forms an endless diary, and the user is reminded of matter requiring attention on

page_text: any particular date by said matter or a reference to it being contained in the
portfolio which appears in the front of the box on that date.
The use of the Sunday indicators is to separate the weeks and to prevent matters
being allotted to Sunday which it would be inconvenient to attend to on that day.
An additional Sunday indicator may be provided for use when five Sundays occur in
one month. The alternate portfolios are differently coloured to facilitate reference.
The size of the portfolio diary may vary from one suitable for the pocket to one
suitable for general office use.
The box in which the portfolios are contained may be fitted with a lock and key
if desired, or it may be made without a lid; in this case the front of the box should
be sufficiently low to expose about one third of the front portfolio.
Dated this 5th day of June 1890.
SLOAN & LLOYD BARNES,
Castle Chambers, Castle Street, Liverpool, Agents for the Applicant.
COMPLETE SPECIFICATION.
Improvements in Appliances for Filing Papers and the like.
I, JAMES SINCLAIR BOYD, of 21, Grattan Parade, Drumcondra, near Dublin,
in the County of Dublin, Clerk, do hereby declare the nature of this invention,
and in what manner the same is to be performed, to be particularly described and
ascertained in and by the following statement :-
The present invention relates to appliances for filing papers and the like, which
form what I term an endless portfolio diary; and the object of the invention is to
provide means whereby memoranda, letters, accounts, invoices etc. requiring to be
diarised to ensure attention on a given future date may be kept securely, neatly
and cleanly, and privately if desired, with the certainty of the matter coming under
due notice on the day required.
In the accompanying drawings which illustrate my invention,
Fig. is a perspective view of the portfolio diary complete, with the upper
portion of the front side of the box turned down and the lid open, showing the
portfolios with the "Sunday indicators" in position :
Fig. 1 shows in perspective one of the portfolios removed from the box.
According to my present invention I provide thirty-one portfolios A. which
consist preferably of two pieces of cardboard a and b joined by having two adjacent
edges (one edge of each) bound together by tape c or other suitable material, there
being about a quarter of an inch or so of the tape or other material between the
adjacent edges so that the portfolio may conveniently hold a number of papers etc.
I find it convenient to make one of these pieces of cardboard a broader than the
other b for convenience of opening the portfolio, the broader side a I term the front
and the narrower side the back.
The thirty-one portfolios are numbered from one to thirty-one consecutively
so that each portfolio has a number; I prefer to make the portfolios bearing
even numbers of a different colour to those bearing uneven numbers.
The portfolios A are placed in numerical order in a box B or other suitable
receptacle, and four pieces of cardboard C, having the words "Sunday indicator"
printed on the top edge, are placed one in each of the portfolios which bear the
numbers corresponding to the days of the month on which the Sundays fall in the
particular month for which the portfolio diary is being arranged. The cards C
bearing the words "Sunday indicator are of such a shape and size that when
placed in the respective portfolios they indicate the positions of the latter
clearly.
23
I find it convenient to make the box B or receptacle of suitable dimensions to
hold the portfolios when they are full and the Sunday indicators inserted, the
portfolios being placed so that their bound edges lie on the bottom of the box.
The top of the box forms the lid, and the upper portion D of one of the sides is

page_text: hinged so as to drop down when the lid is opened; I call this side the front of the
box. The portfolios are arranged so that the front a of each is nearest the front of
the box, and the number of each is printed at the centre and the extremities of the
outside top edge of the front, and at the extremities of the inside top edge of the
back b. The words " Sunday indicator" on the cards C face the front of
the box.
The portfolio diary is used as follows:-
Assuming that the portfolios A are placed in order in the box B from number one
to number thirty-one, number one being nearest the front, each front portfolio is
now placed one by one at the back of the box till the number in front agrees with
the present day's date, and the Sunday indicators C are placed in their respective
portfolios.
The diary is now ready for use and any matter requiring attention on any
particular day of the month is placed in the portfolio whose number agrees with
that day; this is done each day and as the day passes the front portfolio is placed
at the back of the box; for those months having fewer days than thirty-one the
portfolios bearing numbers which do not occur in that month are placed, at the end
of the month, one by one at the back of the box. In this way the arrangement
forms an endless diary, and the user is reminded of matter requiring attention on
any particular date by said matter or a reference to it being contained in the
portfolio which appears in the front of the box on that date.
The use of the Sunday indicators is to separate the wecks and to prevent matters
being allotted to Sunday which it would be inconvenient to attend to on that day.
An additional Sunday indicator may be provided for use when five Sundays
occur in one month. The alternate portfolios are differently coloured to facilitate
reference.
The size of the portfolio diary may vary from one suitable for the pocket to one
suitable for general office use.
The box B in which the portfolios are contained may be fitted with a lock
and key if desired, or it may be made without a lid; in this case the front D
of the box should be sufficiently low to expose about one third of the front
portfolio.
It will be seen that my invention is also applicable to a weekly portfolio diary, the
portfolios being seven in number and bearing the names of the days of the week
instead of numbers representing the days of the month.
Having now particularly described and ascertained the nature of my said
invention, and in what manner the same is to be performed, I declare that what I
claim is :--
(1) The improved appliance for filing papers and the like consisting of a
containing box such as B and a series of movable portfolios such as A, which are
consecutively numbered to represent the days of the month, so forming an endless
portfolio diary in which the appropriate portfolio may be brought to the front of
the box day by day, substantially as described.
(2) In the improved appliance herein described for filing papers and the like, the
use of the Sunday indicators as and for the purpose specified.
(3) The improved endless portfolio diary substantially as described and illustrated
in the drawings.
SLOAN & LLOYD BARNES,
Castle Chambers, 26, Castle Street, Liverpool, Agents for the Applicant.