Improvements in Paper or Document Files or Portfolio:.
Year: 1898

page_text: Improvements in Paper or Document Files or Portfolio:.
I, DAVID MEIN NESBIT, of 12, Great James Street, Bedford Row, London, W.C.,
Engineer, do hereby declare the nature of this invention to be as follows:-
My invention relates to paper or document files or portfolios and has for its
object to provide a file or portfolio upon the exterior of whose cover appears all
particulars of reference to the matter in which the enclosed papers or documents
may relate, and upon the interior of whose cover an index to contents is given so
that the matter to which the file or portfolio relates may be at once identified, and
any particular paper, document or letter may be readily selected and the contents
reviewed at a glance: while means are provided whereby any paper may be
conveniently withdrawn or introduced and retained so as to preclude accidental loss.
In the manufacture of a file or portfolio in accordance with the invention as
designed for the reception of contract papers or documents, two pasteboard or
other stiff covers are employed which are secured together by a flexible back or
connecting piece, the uppermost cover of which has preferably a smooth surface so
that particulars of the matter to which the papers or documents or letters enclosed
relate, such as title, names, date, or number may be entered in spaces provided for
the purpose, thereby permitting the matter to be readily identified on inspection of
the cover.
As an example the uppermost or front cover may have such as the
following printed thereupon: while the actual particulars of the matter may be
entered in writing or otherwise in the spaces provided e.g.
(1) The name of the firm.
(2) General title of contents, such as "Contract documents."
(3) The words “Relating to a space being left for entry of the particular title
of the matter or contents.
(4) The word "Date" and space in blank.
(5) The word "Name" and space in blank.
(6) The words "Date of orders received" and space in blank.
(7) The words "Reference or Registered No." and space in blank.
Upon the other inner face of the cover a numerical index of contents is provided
arranged preferably in two vertical series, and corresponding name spaces in
column and other spaces for entry of the particulars of the documents, papers, or
letters, as such are introduced into the file or portfolio.
Spaces in column may be provided headed for example as follows,
16
(1) Registered No." for entry of the number of the letter received or despatched
so as to be identified without reference to date, or a space for date may be in
addition or in substitution provided.
(2) Letters," (3) "Postcards," (4) "Telegrams: " in which spaces an indication
may be entered to distinguish letters, postcards, and telegrams.
(5) "Remarks or notes" wherein any note as to an individual paper, document
or letter may be entered.

page_text: Any further columns that may be required for use in any particular matter may
of course be provided.
It will thus be seen that any paper document or letter introduced into the
file or portfolio is numbered in order and is associated in the index with the
Registered No. or other particular such as date so that it may be identified.
Means may be provided upon the back cover for retaining the papers in position
and for permitting ready introduction and withdrawal: the means preferably
provided being a top or lateral flap piece with holes that may be eyeletted, through
which a tape or cord is passed to bind the flap to the back cover and the papers
between the papers being similarly provided with holes in register with those of
the flap through which the tape or cord may pass. Supplementary flaps may be
employed to enclose the papers so that dust may be excluded.
Any other means, for retaining the papers within the file or portfolio may be
employed without departing from the invention, while the covers may be made
of any suitable material and slots may be formed into which slips may be passed
that record the title or any other particular so that the portfolio or file may be
re-used in succession.
Dated this 31st day of March 1898.
MARKS & CLERK,
18, Southampton Buildings, London, W.C.,
And 13, Temple Street, Birmingham, Agents.
I, DAVID MEIN NESBIT, of 12, Great James Street, Bedford Row, London, W.C.,
do hereby declare the nature of this invention and in what manner the same is to
be performed, to be particularly described and ascertained in and by the following
statement:-
This invention relates to paper or document files or portfolios and has for its
object to provide a file or portfolio upon the exterior of whose cover appear all particu-
lars of reference to the matter in which the enclosed papers or documents may relate,
and upon the interior of whose cover an index to contents is given so that the
matter to which the file or portfolio relates may be at once identified and any
particular paper, document or letter may be readily selected and the contents
reviewed at a glance; while means are provided whereby any paper may be
conveniently withdrawn or introduced and retained so as to preclude accidental loss.
The invention is illustrated in the accompanying drawings, wherein :-
Figure 1 is a front view of the portfolio having its interior laid out.
Figure 2 is a front view of the exterior of the cover of the portfolio, and
Figure 3 is a front view of the back cover with the inner flaps indicated in
dotted lines.
In the manufacture of a file or portfolio in accordance with the invention as
designed for the reception of contract papers or documents two pasteboard or other
stiff covers A B are employed as illustrated in the drawings, which covers are
secured together by a flexible back or connecting piece C. The outer face a of the
cover A has preferably a smooth or calendered surface so that particulars of the
matter to which the papers or documents or letters enclosed relate, such as title,
names date, or number may be entered in spaces provided for the purpose, thereby
permitting the matter to be readily identified on inspection of the cover.
example the outer face of the cover A may have such as the following printed there-
As an

page_text: upon, while the actual particulars of the matter may be entered in writing or
otherwise in the spaces provided, e.g.
1. The name of the firm.
2. General title of contents, such as
Contract documents."
3. The words "Relating to," a space being left for entry of the particular title
of the matter or contents.
4. The word "Date" and space in blank.
5. The word "Name" and space in blank.
6. The word "Architect" and space for name.
7. The words Date of order received" and space in blank.
8. The words "Reference or Registered No." and space in blank.
Upon the other inner face a¹ of the cover A a numerical index of contents is
provided arranged preferably in two vertical series with corresponding name
spaces in column and other spaces for entry of the particulars of the documents,
papers or letters as such are introduced into the file or portfolio.
Spaces in column may be provided headed, for example, as follows:-
1. Registered No." for entry of the number of the letter received or despatched
so as to be identified without reference to date, or a space for date may be, in
addition, or in substitution, provided.
<
2. Letters, 3. Postcards," and 4 "Telegrams" in which spaces an indication
ay be entered to distinguish letters, postcards or telegrams.
may
5. Remarks or notes," wherein any note as to an individual paper, document
or letter may be entered.
Any further columns that may be required for use in any particular matter may,
of course be provided.
It will thus be seen that any paper, document or letter introduced into the
file or portfolio is numbered in order and is associated in the index with the
Registered No. or other particular such as date, so that it may be identified.
Means may be provided upon the back cover B for retaining the papers in
position and for permitting ready introduction and withdrawal; the means prefer-
ably provided being a top flap piece 6 having holes therein which may be eye-
letted, through which holes a tape or cord is passed to bind the flap by means
of corresponding eyelets to the back cover and the papers between. The papers
and the back cover are preferably provided with similar eyeletted holes in register
with those on the flap through which the tape or cord may pass. A supplementary
lateral flap, such as B', is preferably employed to enclose the papers, and a
further flap at the bottom may also be provided so that dust may be excluded.
The flaps and B are each connected to the cover B by flexible material such as
transparent cloth.
Any other means for retaining the papers within the file or portfolio may be
employed without departing from the invention, while the covers may be made
of any suitable material and slots may be formed into which slips may be passed
that record the title or any other particular, so that the portfolio or file may be
re-used in succession.
Having now particularly described and ascertained the nature of my said
invention and in what manner the same is to be performed, I declare that what
I claim is:―
•
1. A paper or document file or portfolio substantially as hereinbefore described.
cember 1898.
MARKS & CLERK,
18, Southampton Buildings, London, W.C.,
And 13, Temple Street, Birmingham, Agents.