Abstract:
A computer program for managing property using a program designed to assist a user in completing the required forms to manage the property. The program assists the user by providing hints, overlaying text, and trouble shooting suggestions. The user is guided through each segment of a form to minimize the possibility of human error. The program converts human readable text to a barcode. The completed form is downloaded and printed from a printer.

Description:
This application is a continuation-in-part of U.S. Pat. application Ser. No. 09/597,379, filed Jun. 19, 2000 now U.S. Pat. No. 6,464,133. 
    
    
     BACKGROUND OF THE INVENTION 
     1. Field of the Invention 
     The present invention relates to a property management system. More particularly, the present invention relates to a property management system, which assists personnel in completing a form that is required for the disposal of property and for receiving property previously disposed of by another entity. 
     2. Description of the Prior Art 
     In modern business practices, maintaining an accurate inventory of equipment and merchandise is crucial. In the past, taking an inventory was an entirely manual process, and therefore often slow and expensive. Modern automated inventory systems have improved the accuracy and speed of this process while reducing its cost. As businesses grow, the need to accurately detail the transfer of various property becomes more vital as businesses seek to efficiently manage all assets. 
     Bar coding used for the identification of employees, tools, parts, merchandise, etc. is now a well-known and a proven technology. Use of bar code scanning for data entry is rapidly replacing the keyboard, the once dominant technology in many applications. 
     This swift change is the result of several factors. With bar code scanning, overall data entry performance improves because the equipment is easy to use. Less labor is involved, since typing is not required. Because there is no typing, spelling errors and other “typos” are essentially eliminated. Accuracies of over 99% are the norm today. Language barriers are non-existent, in fact, reading ability may not even be a factor as audible signals replace text as the means to indicate successful/unsuccessful completion of data entry. 
     While the use of bar codes in the United States dates from the 1950&#39;s, only recently has bar code technology been combined with another well-known and proven technology, the database. By combining these technologies, powerful features can exist for collecting data and utilizing the database for processing the data. 
     Numerous innovations for inventory management systems have been provided in the prior art that are described as follows. Even though these innovations may be suitable for the specific individual purposes to which they are addressed, they differ from the present invention as hereinafter contrasted. 
     In U.S. Pat. No. 4,972,318 issued to Brown et al. on Nov. 20, 1990, a method of order entry, product selection and inventory control for building products, building accessories and building product components is described. In U.S. Pat. No. 5,319,544 issued to Schmerer et al. on Jun. 7, 1994, a system and method for monitoring and verifying inventory is provided which comprises a portable computer with a printer and a modem “cabled” together and maintained in a carrying case. In U.S. Pat. No. 5,380,994 issued to Ray on Jan. 10, 1995, a portable microcomputer inventory system is disclosed which includes a plurality of components and a support for supporting the components on a user as the user inventories items that have a bar code thereon. In U.S. Pat. No. 5,404,442 issued to Foster et al. on Apr. 4, 1995, a text, graphic or other selected objects of a computer screen are selected and converted into a “visual clipboard” which is attached to a convenient boundary of the screen. 
     The above described patented invention differ from the present invention because the patented inventions lack one or more of the following features: explanatory text and help features, a unique document number created from various codes, a program compatible with all types of printers, a program capable of duplicating an entire form and computer software having a computer software inventory therein. 
     Numerous innovations for inventory management systems have been provided in the prior art that are adapted to be used. Even though these innovations may be suitable for the specific individual purposes to which they are addressed, they would not be suitable for the purposes of the present invention as heretofore described. 
     SUMMARY OF THE INVENTION 
     One object of a preferred embodiment of the present invention is to provide a system and method for assisting a user in completing a property management form. 
     More particularly, another object of a preferred embodiment of the present invention is to provide a system and method that records information on an equipment disposal form for managing property. 
     Yet another object of the present invention is to provide a property management system which allows the user to receive previously disposed of equipment and other property from another facility. 
     Further, another object of the present invention is to provide a computer software program which is compatible with any personal computer having the Microsoft Windows operating system eliminating the need for specialized software in order to use the program. 
     Also, the property management system incorporates a program, which can convert human readable text to a barcode. The property management system of the present invention is described as it pertains to form DD 1348-1A, which is a Government form used to dispose, receive and track property. 
     In carrying out the above objects of the present invention, a property management system is provided for setting up various help features to assist the user in completing a form. These help features include colored overlaying text, hints and troubleshooting. The overlaying text allows a user to view the assistance features in fields of a computer screen layout, but the overlaying text will not appear on a final printed copy. The overlaying text is a different color from the text of the form, so the user may distinguish between the two. The hints assist the user in entering codes, numbers and other information relevant to property disposal. The troubleshooting feature lists frequently encountered problems and suggests possible solutions. 
     Advantages of the preferred embodiments of the property management system comprising the present invention include: 
     (1) Automatic duplication of a form. 
     (2) Converting human readable text to a barcode. 
     (3) Providing various codes and acronyms for user assistance. 
     (4) Anticipating problems and providing the user with possible solutions. 
     (5) Creating a user-friendly system, which permits easy completion of a form. 
     (6) Automatic Insertion of commonly used information into various sections of a form after a one-time initializing entry of the information. 
     (7) Providing access to various codes and code definitions. 
     (8) Enabling the user to print a form to virtually any type of printer. 
     (9) Providing a means for receiving property previously disposed of by another activity. 
     (10) Providing a computer software program which is windows compatible. 
    
    
     BRIEF DESCRIPTION OF THE DRAWINGS 
     FIGS. 1-5 illustrate a variety of pictorial representations of form DD 1348-1A which appear on the computer screen of a user; and 
     FIGS. 6A and 6B are detailed illustrations of the columns and blocks with written titles which identify the information being supplied by the user of the form DD 1348-1A. 
    
    
     DETAILED DESCRIPTION OF THE INVENTION 
     Referring first to FIGS. 1-5,  6 A and  6 B, there is shown a form DD 1348-1A Issue Release/Receipt Document 10. The DD 1348-1A form 10 is a required form used in connection with the disposal of equipment. The DD 1348-1A form 10 is also used for receiving property previously disposed of by another activity. The computer software, which is used to generate form 10, is compatible with all versions of the Microsoft Windows operating system. 
     The form 10 contains information relating to the equipment to assist office managers, other employees, and a central office in tracking equipment. A preferred embodiment of the present invention provides a system and method for assisting a user in completing the DD 1348-1A form 10. The preferred embodiment of the present invention does not require the use of FILEMAKER PRO(r) to operate. 
     The primary layout/screen is an image of the DD 1348-1A form 10. Questions marks or explanatory text are overlaid in each field that requires an entry. These items remind the user where to make entries. The program calculates the total price by multiplying the Quantity by the Unit Price. Several other layouts/screens provide context-sensitive help by listing and explaining the possible entries for the given field. 
     Another layout/screen allows entry of a Unit Identification Code (UIC) and a Compressed Work Center (CWC)—if any—that are incorporated in the Document Number and that repeat on each form/document. The UIC is a six-digit Federal Government code which identifies the activity and the CWC is a two-digit locally generated code in which the activity defines its components, i.e. accounting, test and evaluation, engineering design, human resources, etc. There is a separate two-digit code which identifies a serial number for the property being disposed by the user. It should be understood that the serial number is a sequence number for a particular Julian date. 
     If the user&#39;s organization doesn&#39;t use a CWC or an equivalent thereof, the user enters two question marks which reminds the user to enter the last 2-digits of the 4-digit serial number. Alternatively, the user may elect to use all four digits as a serial number. If the first two digits will remain the same (e.g. 00), the user may enter these digits (e.g. 00) as the CWC, and then the last digits are sequential. 
     The user also has the option of placing the two-digit CWC before or after the two-digit serial number for the property being disposed of by the user. 
     The UIC and CWC data are automatically entered on each new document. Should the information change, clicking the Enter UIC and CWC button  20  returns the user to that layout/screen to update the entered data. The updated user-specific information will be used on newly created documents, but will not alter the existing records/documents. The UIC and CWC button  20  is a yellow coded button on the DD-1348-1A form. 
     The computer program used for the DD-1348-1A creates a pair of identical copies of the DD 1348-1A form on a single sheet of paper in a portrait orientation format as shown in FIGS. 1-5 and  6 A and  6 B. A dashed line which separates the two forms is the suggested cut line  51 . 
     The user clicks on the New Record for Disposal button  22  to create an actual record for disposal of equipment. The New Record for Disposal button  22  is a light blue colored button. The record, identified as record one (1), serves as a template for future records. After the user provides a one-time entry of user-specific information such as name and address in record  1 , the user clicks the “New Record for Disposal” button  22  to create a copy of the template record. The data in record  1  become defaults for future records. The program automatically builds some fields, either completely or partially: for Block  5  it uses the date in the computer to create the Julian date; for Block  24  two (2) of three (3) elements of the Document Number—the Unit Identification Code (UIC) and Julian date—are entered automatically. If there is a CWC or equivalent, two digits for the four digit serial number are entered automatically. The Tab key may then be used to aid orderly data entry in the new record. 
     The program incorporates the 3 of 9 barcode font for blocks  24  and  25  of the form 10. The user enters human-readable text and the program creates the barcode. Block  24  of the form 10, the Document Number, is always barcoded. For Block  25 , the program distinguishes between Local Stock Numbers (LSNs) and National Stock Numbers (NSNs), with only NSNs being barcoded. To aid the user in constructing the LSN, the program provides a list of common Federal Supply Classes (FSCs), a 4-digit code, and the equipment each code encompasses. 
     The program of the present invention is able to print to any printer, such as laser jet, inkjet, bubblejet, or dot matrix, so long as, the printer is supported by WINDOWS NT(r), or WINDOWS 9X(r), Windows 2000(r) or Mac OS. 
     The step by step operating instructions are as follows: 
     Initialization Usage 
     1. Double click a 1348-1A shortcut on the desktop screen for the personal computer being used to run the program. 
     2. Click the yellow Enter UIC and CWC button  20   
     3. Click the left yellow button  30  and select or type the UIC for the user&#39;s facility or installation. 
     4. The middle yellow button  32  allows the user to enter his CWC or “00” if the user does not have a CWC or its equivalent. 
     5. With the right yellow button  34 , the user selects “After Serial #” if the user has a CWC; if there is no CWC, the user selects “Before Serial #”. 
     6. The user then clicks the Return button  36  when the user is satisfied with the entries. 
     7. In the upper left corner of Form 10 is a Rolodex or Flip Book  50 . The user clicks the top page of Flip Book  50  to go to Record  1 . Record  1  is the disposal template record. 
     8. At the bottom right of the form 10 the user enters the user&#39;s name, address, phone number, and an underline for POC (point of contact) signature. 
     9. The user copies the name and address entered in step 8 and pastes this information in Block  2  of form 10. 
     10 The user clicks the lower page of the flip book  50  in the upper left corner of form 10. 
     11. In Block  3  of record  2 , which is the receiving template record, the user pastes the data still on the clipboard from record  1 . 
     Normal Usage 
     1. Double click a 1348-1A shortcut on the desktop screen for the personal computer being used to run the program. 
     2. The user clicks a cyan-colored “New Record for Disposal” button  22  to create a new disposal form. 
     3. The user uses the Tab key to complete data entry, using context-sensitive help as needed. 
     4. Print the form. 
     5. For additional items/disposal documents, the user returns to Step 2. 
     6. If the user is receiving equipment, the user clicks the lavender “New Record for Receiving” button  24 . 
     To better describe the operation of the property management system of the present invention, the utility as it pertains to the DD 1348-1A form and its use at the Naval Air Warfare Center Weapons Division at Point Mugu, Calif. is detailed. The following description is not intended to limit the possible utilities of the present invention. The DD 1348-1A form 10 contains numbered columns 1-3, 4-6, 7, 23-24, 25-29, 45, 46-50, 51, 52-53, 54-56, 57-59, 60-61, 62-64, 65-66, 67-69, 70, 71, 72, 73, and 74-80. Those columns correspond to various information. However, several of the columns are not used, when filling out the form 10 as it relates to the disposal and receiving applications for equipment and other property. The columns for form 10 are as follows: 
     
       
         
               
               
               
             
           
               
                   
               
               
                 Column(s) 
                 Column Title 
                 Definition 
               
               
                   
               
             
             
               
                 1-3 
                 Doc Ident 
                 Unused in Disposal and Receiving 
               
               
                   
                   
                 applications. 
               
               
                 4-6 
                 RI From 
                 Unused in Disposal and Receiving 
               
               
                   
                   
                 applications. 
               
               
                 7 
                 M &amp; S 
                 Unused in Disposal and receiving 
               
               
                   
                   
                 applications. 
               
               
                 23-24 
                 Unit Iss 
                 Unit of Issue. A pull-down list 
               
               
                   
                   
                 provides the choices, such as EA 
               
               
                   
                   
                 for each, PG for package, FT for 
               
               
                   
                   
                 foot, etc. The program uses a 
               
               
                   
                   
                 default value of “EA”. The user 
               
               
                   
                   
                 can access the list by clicking 
               
               
                   
                   
                 below “Unit Iss” on the default 
               
               
                   
                   
                 value. 
               
               
                 25-29 
                 Quantity 
                 Quantity. The number of items 
               
               
                   
                   
                 being transferred to or received 
               
               
                   
                   
                 from the Defense Reutilization 
               
               
                   
                   
                 and Marketing Office (DRMO), i.e. 
               
               
                   
                   
                 being disposed of by the issuing 
               
               
                   
                   
                 organization. The program uses a 
               
               
                   
                   
                 default value of “1”. 
               
               
                 45 
                 Ser 
                 Unused in Disposal and Receiving 
               
               
                   
                   
                 applications. 
               
               
                 46-50 
                 Supplementary 
                 Address of the recipient, 
               
               
                   
                 Address 
                 specified in the form of the Unit 
               
               
                   
                   
                 Identification Code (UIC), a 
               
               
                   
                   
                 6-character code issued at the 
               
               
                   
                   
                 Federal level to identify 
               
               
                   
                   
                 organizational units. For the 
               
               
                   
                   
                 Disposal application the program 
               
               
                   
                   
                 uses a default value of “SZ3189”, 
               
               
                   
                   
                 which is the UIC of DRMO, Port 
               
               
                   
                   
                 Hueneme. For the Receiving 
               
               
                   
                   
                 application, the user&#39;s UIC code 
               
               
                   
                   
                 is used. 
               
               
                 51 
                 Sig 
                 Unused in Disposal and Receiving 
               
               
                   
                   
                 applications. 
               
               
                 52-53 
                 Fund 
                 Unused in Disposal and Receiving 
               
               
                   
                   
                 applications. 
               
               
                 54-56 
                 Distribution 
                 Unused in Disposal and Receiving 
               
               
                   
                   
                 applications. 
               
               
                 57-59 
                 Project 
                 Unused in Disposal and Receiving 
               
               
                   
                   
                 applications. 
               
               
                 60-61 
                 Pri 
                 Unused in Disposal and Receiving 
               
               
                   
                   
                 applications. 
               
               
                 62-64 
                 Reqd Del Date 
                 Required Delivery Date. Usurped 
               
               
                   
                   
                 in the Disposal application for 
               
               
                   
                   
                 indicating the Disposal Code in 
               
               
                   
                   
                 column 64. The program has a 
               
               
                   
                   
                 pull-down list and a button for 
               
               
                   
                   
                 user access that provides an 
               
               
                   
                   
                 explanation for each code. The 
               
               
                   
                   
                 program uses a default value of 
               
               
                   
                   
                 “N”. 
               
               
                 65-66 
                 ADV 
                 Advice Code. Usurped in the 
               
               
                   
                   
                 Disposal and Receiving 
               
               
                   
                   
                 applications for indicating the 
               
               
                   
                   
                 Demilitarization Code in column 
               
               
                   
                   
                 65. The program has a pull-down 
               
               
                   
                   
                 list and a button for user access 
               
               
                   
                   
                 that provides an explanation for 
               
               
                   
                   
                 each code. The program uses a 
               
               
                   
                   
                 default value of “A”. 
               
               
                 67-69 
                 RI 
                 Unused in Disposal and Receiving 
               
               
                   
                   
                 applications. 
               
               
                 70 
                 O/P 
                 Unused in Disposal and Receiving 
               
               
                   
                   
                 applications. 
               
               
                 71 
                 Cond 
                 Condition Code. The program has 
               
               
                   
                   
                 a pull-down list and a button for 
               
               
                   
                   
                 user access that provides an 
               
               
                   
                   
                 explanation for each code. 
               
               
                 72 
                 MGT 
                 Unused in Disposal and Receiving 
               
               
                   
                   
                 applications. 
               
               
                 73 
                 blank 
                 Unused in Disposal and Receiving 
               
               
                   
                   
                 applications. 
               
               
                 74-80 
                 Unit Price 
                 The unit price of the item(s) 
               
               
                   
                   
                 being disposed of. Entry is in 
               
               
                   
                   
                 dollars and cents. The program 
               
               
                   
                   
                 does not insert a default value. 
               
               
                   
               
             
          
         
       
     
     The Unit of Issue contained in columns 23-24 of the 1348-1A disposal form 10 is an abbreviation of the types of units under which material is issued. A sample list of Unit of Issue abbreviations are as follows, for example FT is Foot; PT is Pint; AT is Assortment; FV is Five; PZ is Packet; AY is Assembly; and QT is Quart. 
     To better describe the operation of the property management system of the present invention, the utility as it pertains to the needs of the Naval Air Warfare Center Weapons Division at Point Mugu, Calif. will be detailed. The following description is not intended to limit the possible utilities of the present invention. In a preferred embodiment of the present invention, Disposal Authority Codes are inserted in Column 64. Disposal Authority Codes indicate items being transferred to a Defense Reutilization and Marketing Office (DRMO) are authorized to be transferred to disposal because of instructions of the IMM/ICP (Integrated Material Manager/Item Control Point) relayed through the Material Returns Program (MRP) or other proper authority. As illustrated in FIG. 1, the user may access a list of Disposal Authority codes by clicking a green “Disposal Codes (for Col 64)” button  38 . The applicable codes provided to the user on a computer monitor are listed and defined as follows: 
     
       
         
               
               
               
             
           
               
                   
                   
               
               
                   
                 Code 
                 Explanation 
               
               
                   
                   
               
             
             
               
                   
                 F 
                 Federal Civil Agency turn-ins (includes turn-ins from 
               
               
                   
                   
                 GSA). 
               
               
                   
                 M 
                 Items on this transaction are IMM/ICP (Integrated 
               
               
                   
                   
                 Material Manager/Item Control Point) stocks and are 
               
               
                   
                   
                 being transferred to disposal by authority of the 
               
               
                   
                   
                 responsible inventory manager. 
               
               
                   
                 N 
                 Items on this transaction are not reportable by 
               
               
                   
                   
                 virtue of an exclusion to the Material Returns 
               
               
                   
                   
                 Program (MRP) of MILSTRIP or other specific criteria 
               
               
                   
                   
                 such as extended dollar value or condition 
               
               
                   
                   
                 limitations on excess reporting and are duly 
               
               
                   
                   
                 authorized to be transferred to disposal. 
               
               
                   
                 R 
                 Items on this transaction have been reported to the 
               
               
                   
                   
                 IMM/ICP in accordance with MILSTRIP MRP procedures 
               
               
                   
                   
                 and have been directed to disposal by the inventory 
               
               
                   
                   
                 manager. Excess transaction status codes SF, SL, SN, 
               
               
                   
                   
                 TC, TD, or TX were provided by the IMM/ICP on DI 
               
               
                   
                   
                 Code FTR. 
               
               
                   
                   
               
             
          
         
       
     
     The following define certain abbreviations used throughout the present invention. These abbreviations and their associated definitions appear below the Disposal Codes on the computer monitor when the user clicks on the “Disposal Codes (for Col 64)” button  38 . 
     
       
         
               
               
             
           
               
                   
               
             
             
               
                 AEDA 
                 Ammunitions, Explosives, and Dangerous Articles. 
               
               
                 CWC 
                 Compressed Work Center. 
               
               
                 DRMO 
                 Defense Reutilization and Marketing Office. 
               
               
                 FSC 
                 Federal Supply Class. 
               
               
                 GSA 
                 Government Services Administration. 
               
               
                 MILSTRIP 
                 Military Standard Requisitioning and Issue 
               
               
                   
                 Procedures. 
               
               
                 MLI 
                 Munitions List Item. 
               
               
                 NSN 
                 National Stock Number. 
               
               
                 SLI 
                 Strategic List Item. 
               
               
                 UIC 
                 Unit Identification Code. 
               
               
                   
               
             
          
         
       
     
     In a preferred embodiment of the present invention, Demilitarization Codes are inserted in Column 65 As illustrated in FIG. 1, the user may access a list of Demilitarization Codes by clicking the green “Demilitarization Codes (for Col 65)” button  42 . The applicable codes provided to the user on the computer monitor are listed and defined as follows: 
     A Non-MLI/Non-SLI—Demilitarization not required. {MLI=Munitions List Item, SLI=Strategic List Item} 
     B MLI (Non-SME)—Demilitarization not required. Trade Security Controls (TSCs) required at disposition. 
     C MLI (SME)—Remove and/or demilitarize installed key point(s), as prescribed in DOD 4160.21-M-1, or lethal parts, components and accessories. 
     Navy Case No. 84095 
     D MLI (SME)—Total destruction of item and components so as to preclude restoration or repair to a usable condition by melting, cutting, tearing, scratching, crushing, breaking, punching, neutralizing, etc. (As an alternate, burial or deep water dumping may be used when coordinated with the DOD Demilitarization Program Office at HQ Defense Logistics Agency.) 
     E MLI (Non-SME)—Additional critical items/Material determined to require demilitarization, either key point or total destruction. Demilitarization instructions to be furnished by the DOD Demilitarization Program Office identified in Code “D” above. 
     F MLI (SME)—Demilitarization instructions to be furnished by the Item/Technical Manager. 
     G MLI (SME)—Demilitarization required-AEDA. Demilitarization, and if required, declassification and/or removal of sensitive markings or information, will be accomplished prior to physical transfer to a DRMO. This code will be used for all AEDA items, including those which also require declassification and/or removal of sensitive markings or information. {AEDA=Ammunitions, Explosives, and Dangerous Articles} 
     P MLI (SME)—Security Classified Item—Declassification and any additional demilitarization and removal of any sensitive markings or information will be accomplished prior to accountability or physical transfer to a DRMO. This code will not be assigned to AEDA items. 
     Q SLI—Strategic List Item—Demilitarization not required. SLI are non-MLI and are controlled by the U.S. Department of Commerce through the Export Administration Regulations (EAR) and indicated on the Commerce Control List (CCL). Each CCL entry is preceded by a four-digit Export Control Classification Number (ECCN) and those ECCNs ending in the letter “A” or “B” are defined as Strategic List Items. These items are subject to Import Certification and Delivery Verification (IC/DV) control and other Trade Security Controls. 
     In a preferred embodiment of the present invention, Condition Codes are inserted in Column 71. The Condition Code indicates the condition of the equipment being disposed. As illustrated in FIG. 1, the user may access a list of Condition Codes by clicking a green “Condition Codes (for Col 71)” button  44 . The applicable codes provided to the user on the computer monitor are listed and defined as follows: 
     A Serviceable (Issuable Without Qualification). New, used, repaired, or reconditioned material which is serviceable and Issuable to all customers without limitation or restriction. Includes material with more than 6 months shelf life remaining. 
     B Serviceable (Issuable With Qualification). New, used, or reconditioned material which is serviceable and Issuable for its intended purpose, but which, is restricted from issue to specific units, activities, or geographical area by reason of its limited usefulness or short service life expectancy. Includes material with 3-6 months shelf life remaining. 
     C Serviceable (Priority Issue). Items which are serviceable and Issuable to selected customers, but which must be issued before Condition A and B material to avoid loss as a usable asset. Includes material with less than 3 months shelf life remaining. 
     D Serviceable (Test/Modification). Serviceable material which requires test, altercation, modification, conversion, or disassembly. This does not include items which must be inspected or tested immediately prior to issue. 
     E Unserviceable (Limited Restoration). Material which involves only limited expense or effort to restore to serviceable condition and which is accomplished in the storage activity where stock is located. 
     F Unserviceable (Reparable). Economically reparable material which requires repair, overhaul, or reconditioning; includes reparable items which are radioactivity contaminated. 
     G Unserviceable (Incomplete). Material requiring additional parts or components to complete the end item prior to issue. 
     H Unserviceable (Condemned). Material which has been determined to be unserviceable and does not meet repair criteria. 
     S Unserviceable (Scrap). Material that has no value except for its basic material content. No stock will be recorded as on hand in Condition Code S. This code is used only on transactions involving shipments to DRMOs. Material will not be transferred to Code S prior to turn-in to DRMOs if material is recorded in Code A through H at the time material is determined excess. Material identified by NSN may not be identified by this Condition Code. 
     As indicated above, to better describe the operation of the property management system of the present invention, the utility as it pertains to the Naval Air Warfare Center Weapons Division (NAWCWPNS) at Point Mugu, Calif. and the DRMO at Port Hueneme, Calif. will be detailed. The following description is not intended to limit the possible utilities of the present invention. The property management system program enables the user to access help features that assist the user in completing the form. In a preferred embodiment of the present invention, one help feature is accessed by clicking “Hints for Filling Out the Form” button  46 , as illustrated in FIG.  2 . The following assistance or helpful hints for the user are revealed which appears on the computer&#39;s monitor. 
     Hints on Selected Fields 
     Columns 25-29, Quantity: 5 digits. Use leading zeros (Os). 
     Columns 45-50, Supplementary Address: UIC of DRMO Port Hueneme=SZ3189 
     Columns 74-80, Unit Price: Original unit cost or closest estimate of value at purchase. 
     Block  2 , Ship From: put your UIC in parens on line 1; put your full address starting on line 2. 
     Block  3 , Ship To: DRMO Pt. Hueneme lists 779 Stethem Road as its address. That&#39;s its mailing address, physical location is Bldg 526. Go in the Pleasant Valley Road gate. At the Stop sign go straight. Take the next left into the warehouse building. 
     (SZ3189) 
     DRMO Pt. Hueneme 
     779 Stethem Road, Bldg. 526 
     Port Hueneme, Calif. 93043-4314 
     Block  5 , Doc Date: Julian Date, YJJJ→&gt;1-digit calendar year, 3-digit day-of-year (with leading zeros as needed) 
     Block  24 , Document Number &amp; Suffix: Sample—N63126 9001 209P—MAX of 15 characters for barcode. 
     DRMO, Hueneme, wants the 14 characters in columns 30-43 on DD Form 13487-6 but NOT column 44, the Demand Code. Suffix probably refers to column 44. The Document Number breaks down to the 6-character UIC/Requisitioner, 4-digit (Julian) Date, and 2-digit Serial number concatenated with the NAWCWPNS 2-character Compressed Work Center (CWC). (Some Commands do not have a CWC or its equivalent and use all four (4) final positions as a serial number.) NOTE. If you are very, very careful, you may improve readability by putting a single dash (or space) between the UIC and the JDay, and a single dash (or space) between the JDay and the Serial number. This 16-char. string is allowed because the software eliminates dashes or spaces in those specific spots when it creates the barcode. If you are not the careful type, do not use dashes or spaces between the subitems; just type all 14 characters in one continuous string. 
     Block  25 , National Stock No. &amp; Add: MAX of 15 characters for NSN barcode. If there is no NSN, a Local Stock Number is entered. A typical LSN is the 4-digit Commodity Code (space) +  00 (space) Item name/type. Sample LSN—7021 00 COMPUTER—Local Stock Numbers are not barcoded. 
       + AKA the Federal Supply Class (FSC)  
     NOTE. For the NSN, if you are very, very careful, you may improve readability by putting a single dash (or space) in the usual spots: positions  5 ,  8 , and  12 . This 16-char. string is allowed because the software eliminates dashes or spaces in those specific spots when it creates the barcode. If you are not the careful type, do not use dashes or spaces in positions  5 ,  8 , and  12  of the National Stock Number; just type all 13 NSN digits in one continuous string. 
     The “Hints on Selected Fields” screen also has a “Lists: FSCs &amp; CWCS” button  48 . When the user clicks on button  48 , the on the user&#39;s computer screen. 
     Selected Commodity Codes 
     Common 4-digit Commodity Codes, AKA Federal Supply Classes(FSCs) 
     
       
         
               
               
             
           
               
                   
               
               
                 FSC 
                 Description 
               
               
                   
               
             
             
               
                 2310 
                 Passenger Motor Vehicles 
               
               
                 2320 
                 Trucks and Truck Tractors, Wheeled 
               
               
                 2330 
                 Trailers, Mobile Homes 
               
               
                 2340 
                 Motorcycles, Motor Scooters, &amp; Bicycles 
               
               
                 2540 
                 Vehicle Furniture &amp; Accessories 
               
               
                 2590 
                 Misc Vehicle Components 
               
               
                 3610 
                 Print, Duplicating, &amp; Bookbinding Equip. 
               
               
                 4110 
                 Refrigeration Equip., Refrigerators 
               
               
                 4140 
                 Fans, Air Circulators and Blower Equip. 
               
               
                 5110 
                 Hand Tools, Edged, Nonpowered 
               
               
                 5130 
                 Hand Tools, Power Driven 
               
               
                 5805 
                 Telephone &amp; Telegraph Equip. 
               
               
                 5815 
                 Teletype and Facsimile Equipment 
               
               
                 5836 
                 Video Recording &amp; Reproducing Equip. 
               
               
                 6130 
                 Power Supplies 
               
               
                 6135 
                 Batteries, Nonrechargeable 
               
               
                 6140 
                 Batteries, Rechargeable 
               
               
                 6625 
                 Power Meter, Signal Generator, Multi-Meter, Oscilloscope 
               
               
                 6730 
                 Photo Projection Equipment 
               
               
                 7005 
                 Disk Drive 
               
               
                 7010 
                 ADPE Systems Configuration; CPU 
               
               
                 7020 
                 Computer, Analog 
               
               
                 7021 
                 Computer, Digital 
               
               
                 7022 
                 Computer, Hybrid 
               
               
                 7025 
                 ADP Input/Output and Storage Devices, e.g. Printers, 
               
               
                   
                 Monitors, Tape Drives, Terminals 
               
               
                 7030 
                 ADP Software 
               
               
                 7032 
                 Multiplexer 
               
               
                 7033 
                 (External) Modem 
               
               
                 7035 
                 ADP Supplies and Equipment 
               
               
                 7050 
                 ADP Components 
               
               
                 7110 
                 Office Furniture, Safes 
               
               
                 7125 
                 Cabinets, Lockers, Bins, Shelving 
               
               
                 7195 
                 Miscellaneous Furniture and Fixtures 
               
               
                 7290 
                 Misc Household Commercial Furnish. &amp; Appliances 
               
               
                 7430 
                 Typewriters 
               
               
                 7490 
                 Misc Office Mach 
               
               
                 7510 
                 Office Supplies 
               
               
                   
               
             
          
         
       
     
     This screen also provides the user with Selected NAWCWPNS Compressed Work Centers which are 2-character codes. For example, the Compressed Work Center 1Q is defined as Code 522 400E and the individual identified for as the head of that code is Smith (last name). 
     A “List: Commodity Codes &amp; CWCs” button  52  appears on the screen. When the user clicks on this button, the Selected Commodity Codes will appear on the screen, the same as when the user clicks on the “Lists: FSCs &amp; CWCs” button  48 . The screen also includes the “Return” button. 
     The following appears when the user clicks on the “Enter UIC &amp; CWC” button  20 . 
     UIC &amp; CWC Entry 
     The UIC and CWC you select will be used on all new records. The 6-character UIC, 4-digit (Julian) Date, and 2-digit Serial number concatenated with the 2-character CWC form the Document Number (Block  24 ). NAWCWPNS places the CWC after the Serial #. Alternatively, some units place the CWC (or its equivalent) before the 2-digit Serial #. If you use all 4 positions for a Serial # and the 1st 2 are always the same, say 00, enter 00 as your CWC and select ‘Before Serial #’ for the position of the CWC. If you don&#39;t use a CWC (or its equivalent), enter two question marks (??)—to remind yourself to enter the 2 digits of the 4-digit Serial #. 
     Select/Type your UIC button  30   
     Type your 2-char. CWC button  32   
     Select position of 2-char. CWC button  34   
     Some Known UICs 
     N0429A NAS(Pt. Mugu) 
     N09459 VAW113 
     N09830 VX-9 
     N31625 FMP MOCC EPAC 
     N32904 NATEC 
     N41342 BUPERS 
     N60530 NAWCWPNS, China Lake 
     N61756 PMTC and/or PMR or ?? 
     N61762 White Sanda 
     N62583 NavFac, SLC Dive Locker 
     N63126 NAWCWPNS, Pt. Mugu 
     N68936 NAWS, C.L. 
     N69232 Port Hueneme 
     CWC=Compressed Work Center 
     a 2-character code created by the NAWCWPNS Comptroller FSC=Federal Supply Class 
     a 4-digit code created at the Federal level UIC=Unit Identification Code 
     a 6-character code created at the Federal level 
     When the user clicks “Receiving Equipment” button  54 , the following appears on the users monitor. 
     Instructions for Receiving Equipment 
     The DD 1348-1A is used both to turn equipment in to DRMO and to receive equipment from DRMO. (Generally, equipment that someone else turned in.) 
     To receive equipment from DRMO, go to their warehouse to check that what you want is in their inventory and available, i.e. that no one else has already claimed it. DRMO personnel will help you. If it is available, use Form 103 to “freeze” it, that is, to reserve it in your name. An easy way to handle the paperwork for receiving equipment is to reserve RECORD # 2 in this file as a “Receiving Template”, much the way Record  1  is a “Disposal Template”. The receiving template record will be different than the “turn in/disposal” template record. The minimum changes in the receiving template record, RECORD # 2, and in the process will be listed here, but please check with your local DRMO for complete details. For the Port Hueneme DRMO, call John Doe at XXX-XXXX. 
     RECORD 2 (Receiving Template): 
     cols 45-50: your UIC (not DRMO&#39;s) 
     Block  2 : DRMO&#39;s address info (not yours) 
     Block  3 : your address info (not DRMO&#39;s) 
     Data record: 
     The data record is filled in after you click the lavender “New Record for Receiving” button. When you do the Form 103 at DRMO&#39;s facility, DRMO will provide/tell you: 
     Cols 23-24: Unit of Issue 
     Col 65: Demilitarization Code 
     Col 71: Condition Code 
     Cols 74-80: Unit Price 
     Block  17 : Nomenclature 
     Block  25 : NSN or LSN 
     Block  27 : Manufacturer, Model #, Serial #, and barcode on the item—if any 
     Location of the equipment for the space below blocks  22 - 23  and to the right of blocks  26 - 27   
     Note: 
     Col 64: Blank. The Disposal Authority Code is blank because you are not disposing of anything. 
     Block  26 : Blank. Typically, “Additional Remarks” are not needed. 
     After “freezing” the equipment via Form 103 when you check if it&#39;s available at DRMO, in this electronic DD 1348-1A click the lavender “New Record for Receiving” button. Then proceed to fill in the data record as follows: 
     the DRMO provided “Data records” info listed above, 
     Cols 25-29: the quantity you will be picking up, 
     Block  24 : complete the sequence # for the Document Number. 
     In a preferred embodiment of the present invention, the user accesses another help feature by clicking on the green “TroubleShooting” button  56 , as illustrated in FIG.  2 . “TroubleShooting” reveals the following on the user&#39;s computer screen. 
     Troubleshooting 
     Print Problems 
     1. When I print, the template record (Record  1 ), and only the template record, prints instead of the record I&#39;m in. How do I get the record I&#39;m in to print? 
     Ans: In the Print dialog box two entries are of interest: the “Print:” box at the top and the “Print Range” about half way down. You apparently have “Records being browsed” selected in the “Print:” box. This entry needs to be “Current record”. You also have “Pages from: 1 to: 1” selected. While this entry is not in error, “All” should work for the DD 1348-1A form. However selecting “Pages from: 1 to: 1” is a good way to prevent accidentally reprinting lots and lots of records if you have erroneously selected “Records being browsed”. 
     2. When I print, all the records in the database print, not just the record I&#39;m on. 
     Ans: In the Print dialog box, look at the “Print:” box at the top. You apparently have “Records being browsed” selected. This entry needs to be “Current record”. 
     3. On my printer the heavy line at the bottom of the 2nd form is printed on a new page. All the information prints on the 1st page, so I don&#39;t need the 2nd page at all. How do I eliminate it? 
     Ans: In the Print dialog box, look at the “Print range” about half way down. Instead of “All” select “Pages” and then enter 1 in the “from” box and 1 in the “to” box. Now only the 1st page will print. 
     When the user is finished the “TroubleShooting” feature, the user may return to the form 10 by clicking the “Return” button  36 . 
     If a user has access to FedLog, the user may obtain the National Stock Number (NSN), colloquially known as a federal stock number. The NSN has the form AAAA-BB-CCC-DDDD. This number is entered in Block  25  of the DD 1348-1A. If the item to be disposed of has no NSN, the user is to make up a stock number, referred as a Local Stock Number (LSN). There are three (3) parts to a LSN: the 4-digit Federal Supply Class (FSC), “00”, and the Nomenclature of the item. The Federal Supply Class (FSC) is also known as the Commodity Code. For example, the LSN for a digital computer is 7021-00-COMPUTER and the LSN for a printer is 7025-00-PRINTER. 
     Referring first to FIGS. 1 and 6A and  6 B, the DD 1348-1A form 10 contains numbered blocks  1  through 27. Those blocks correspond to various information. Similar to the columns, several of the blocks are unused when filling out the form 10 as it relates to the disposal of equipment. The necessary blocks are as follows: 
     
       
         
               
               
               
             
           
               
                   
               
               
                 Block 
                 Block Title 
                 Definition 
               
               
                   
               
             
             
               
                 1 
                 Total Price 
                 Total Price. The program multiples the 
               
               
                   
                   
                 Quantity (in columns 25-29) by the 
               
               
                   
                   
                 Unit Price (in columns 74-80) to 
               
               
                   
                   
                 arrive at the Total Price. 
               
               
                 2 
                 Ship From 
                 The full address, starting with the 
               
               
                   
                   
                 UIC in parentheses, of the 
               
               
                   
                   
                 releasing/disposing organization. For 
               
               
                   
                   
                 disposal this data is entered one-time 
               
               
                   
                   
                 in record 1 and is subsequently 
               
               
                   
                   
                 duplicated by the program in 
               
               
                   
                   
                 succeeding records when the user 
               
               
                   
                   
                 clicks the cyan “New Record for 
               
               
                   
                   
                 disposal” button. The program 
               
               
                   
                   
                 defaults the UIC portion to “N63126”, 
               
               
                   
                   
                 the UIC of NAWCWPNS, Pt. Mugu. The 
               
               
                   
                   
                 Receiving template, record 2, is 
               
               
                   
                   
                 initialized to DRMO Port Hueneme&#39;s UIC 
               
               
                   
                   
                 and address. This data is duplicated 
               
               
                   
                   
                 by the program in succeeding records 
               
               
                   
                   
                 when the user clicks the lavender “New 
               
               
                   
                   
                 Record for Receiving” button. 
               
               
                 3 
                 Ship To 
                 The full address, starting with the 
               
               
                   
                   
                 UIC in parentheses, of the receiving 
               
               
                   
                   
                 organization. For disposal, this data 
               
               
                   
                   
                 is entered one-time in record 1 and is 
               
               
                   
                   
                 subsequently duplicated by the program 
               
               
                   
                   
                 in succeeding records when the user 
               
               
                   
                   
                 clicks the cyan “New Record for 
               
               
                   
                   
                 Disposal” button. The program 
               
               
                   
                   
                 defaults this entry to UIC “SZ3189” 
               
               
                   
                   
                 and the rest of the address of DRMO, 
               
               
                   
                   
                 Port Hueneme. The Receiving 
               
               
                   
                   
                 template, record 2, is initialized to 
               
               
                   
                   
                 “N63126”, the UIC of NAWCWPNS, Pt. 
               
               
                   
                   
                 Mugu. The User enters his/her address 
               
               
                   
                   
                 in record 2. This data is duplicated 
               
               
                   
                   
                 by the program in succeeding records 
               
               
                   
                   
                 when the user clicks the lavender “New 
               
               
                   
                   
                 Record for Receiving” button. 
               
               
                 4 
                 Mark For 
                 May be the receiving organization or a 
               
               
                   
                   
                 person within that organization. For 
               
               
                   
                   
                 Disposal the program defaults this 
               
               
                   
                   
                 entry to “DRMO Port Hueneme”. There 
               
               
                   
                   
                 is no default entry for the Receiving 
               
               
                   
                   
                 application. 
               
               
                 5 
                 Doc Date 
                 The Julianized Date of the item(s) 
               
               
                   
                   
                 that are being disposed of or 
               
               
                   
                   
                 received. The program automatically 
               
               
                   
                   
                 enters this 4-digit number when a new 
               
               
                   
                   
                 record is created. The entry is based 
               
               
                   
                   
                 on the date in the host computer. 
               
               
                 6 
                 NMFC 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 7 
                 FRT Rate 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 8 
                 Type Cargo 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 9 
                 PS 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 10 
                 Qty Rec&#39;d 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 11 
                 UP 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 12 
                 Unit Weight 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 13 
                 Unit Cube 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 14 
                 UFC 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 15 
                 SL 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 16 
                 Freight 
                 Not used in either the Disposal or 
               
               
                   
                 Classification 
                 Receiving application. 
               
               
                   
                 Nomenclature 
               
               
                 17 
                 Item 
                 Name of the item(s) being disposed of 
               
               
                   
                 Nomenclature 
                 or received. Brief (about 30 
               
               
                   
                   
                 characters or less), high-level 
               
               
                   
                   
                 description of the item(s). 
               
               
                 18 
                 TY CONT 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 19 
                 NO CONT 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 20 
                 Total Weight 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 21 
                 Total Cube 
                 Not used in either the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                 22 
                 Received By 
                 For disposal the receiving official at 
               
               
                   
                   
                 DRMO enters his/her name. For 
               
               
                   
                   
                 receiving equipment from DRMO, the 
               
               
                   
                   
                 user enters his/her name. 
               
               
                 23 
                 Date Received 
                 The receiving official at DRMO enters 
               
               
                   
                   
                 the date. 
               
               
                 24 
                 Document 
                 Document Number in the form: 
               
               
                   
                 Number &amp; 
                 6-character UIC-4-digit Julian 
               
               
                   
                 Suffix (30-44) 
                 Date-nnnn, where nnnn is a sequence 
               
               
                   
                   
                 number for that date. 
               
               
                 25 
                 National Stock 
                 The National Stock Number (NSN), if 
               
               
                   
                 &amp; ADD (8-22) 
                 any or in its absence, a made up Local 
               
               
                   
                   
                 Stock Number (LSN). The NSN is the 
               
               
                   
                   
                 13-digit number issued to 
               
               
                   
                   
                 national/federal stock items. The 
               
               
                   
                   
                 format is: nnnn-nn-nnn-nnnn. There 
               
               
                   
                   
                 are three (3) parts to a LSN: the 
               
               
                   
                   
                 4-digit Federal Supply Class (FSC), 
               
               
                   
                   
                 “00”, and the Nomenclature of the 
               
               
                   
                   
                 item. 
               
               
                 26 
                 RIC (4-6) 
                 Not Used in the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                   
                 UI (23-24) 
                 Not Used in the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                   
                 QTY (25-29) 
                 Not Used in the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                   
                 CON CODE (71) 
                 Not Used in the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                   
                 DIST (55-56) 
                 Not Used in the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                   
                 UP (74-80) 
                 Not Used in the Disposal or 
               
               
                   
                   
                 Receiving application. 
               
               
                   
                 REMARKS 
                 In the Disposal application, Block 26 
               
               
                   
                   
                 has been usurped for additional 
               
               
                   
                   
                 remarks such as certifying that a 
               
               
                   
                   
                 computer&#39;s hard disk has been 
               
               
                   
                   
                 degaussed. Typically not used in the 
               
               
                   
                   
                 Receiving application. 
               
               
                 27 
                 Additional 
                 Block 27 is used for the equipment&#39;s 
               
               
                   
                 Data 
                 Manufacturer, Model No., Serial No., 
               
               
                   
                   
                 and BarCode tag (if any). 
               
               
                   
               
             
          
         
       
     
     Referring to FIGS. 6A and 6B, for the disposal application, the user enters the data required in block  24  which is the document number; block  25  which is the National or Local Stock number; block  26  which is reserved for additional remarks; and block  27  which is reserved for additional manufacturing data. For the receiving application the user enters the data required in block  24  which is the document number. DRMO provides the National or Local stock number for block  25  and the additional manufacturing data for block  27 . 
     At this time, it should be noted that an FSCs button  85  appears on the screen. When a user clicks on the FSCs button  85 , the “Selected Commodity Codes” appears on the computer screen. 
     The following is a Table in which, most, but not all, of the fields correspond to column and block headers on the DD 1348-1A Form. When they do correspond, the field name is generally the same as the header on the form. Depending upon the application, some entries are quite different than that suggested by the header. The Description of Field column in the table uses bold text to identify the true data being entered. Some descriptions indicate a red question mark or red text will be displayed on the computer screen. These are indicators to the user that an entry should be made. 
     DD 1348-1A Program Documentation Pertinent Field Definitions and Scripts 
     Pertinent Field Definitions 
     
       
         
               
               
               
             
           
               
                   
               
               
                 Field Name 
                 Field Type 
                 Description of Field/Formula/Entry Options 
               
               
                   
               
             
             
               
                 Unit ISS w 
                 Text 
                 User selects Unit of Issue from a pop-up list of all 
               
               
                 Description 
                   
                 possible 2-character entries, with the name of the entry 
               
               
                   
                   
                 in parentheses, e.g., EA (Each). The list starts with 
               
               
                   
                   
                 the 6 most likely choices, followed by a complete 
               
               
                   
                   
                 alphabetized list. 
               
               
                   
                   
                 In the Disposal and Receiving template records, the field 
               
               
                   
                   
                 is set to EA, which acts as the de facto default. 
               
               
                 Unit ISS 
                 Text (from a 
                 If the Unit ISS w Description field is blank, displays a 
               
               
                 Overlay 
                 Calculation) 
                 red question mark in that space. Otherwise, displays 
               
               
                   
                   
                 nothing. 
               
               
                 Quantity 
                 Number 
                 User enters Quantity of item being disposed of (or 
               
               
                   
                   
                 received). Program only allows values of type Number 
               
               
                   
                   
                 in the range 1 to 99999. 
               
               
                   
                   
                 In the Disposal and Receiving template records, the field 
               
               
                   
                   
                 is set to 1, which acts as the de facto default. 
               
               
                 Quantity 
                 Text (from a 
                 If the Quantity field is blank, displays a red question 
               
               
                 Overlay 
                 Calculation) 
                 mark in that space. Otherwise, displays nothing. 
               
               
                 Supplementary 
                 Text 
                 This field has been usurped for the user to enter the Unit 
               
               
                 Address (Col 
                   
                 Identification Code (UIC) of the group receiving the 
               
               
                 46-50) 
                   
                 items. 
               
               
                   
                   
                 In the Disposal template record, the UIC for DRMO, 
               
               
                   
                   
                 Port Hueneme, has been entered as the de facto default. 
               
               
                   
                   
                 If a different DRMO is being used, the user may change 
               
               
                   
                   
                 the value in the Disposal template. 
               
               
                   
                   
                 The Receiving template utilizes the User&#39;s UIC. 
               
               
                 Req&#39;d Del Date 
                 Text 
                 This field has been usurped for the user to select the 
               
               
                   
                   
                 Disposal Code from a pop-up list of all possible entries. 
               
               
                   
                   
                 In the Disposal template record the field is set to N, 
               
               
                   
                   
                 which acts as the de facto Disposal default. 
               
               
                   
                   
                 This field is blank in the Receiving template. 
               
               
                 Req&#39;d Del Date 
                 Text (from a 
                 If the Req&#39;d Del Date field is blank, displays a red 
               
               
                 Overlay 
                 Calculation) 
                 question mark in that space. Otherwise, displays 
               
               
                   
                   
                 nothing. 
               
               
                 ADV 
                 Text 
                 This field has been usurped for the user to select the 
               
               
                   
                   
                 Demilitarization Code from a pop-up list of all possible 
               
               
                   
                   
                 entries. 
               
               
                   
                   
                 In the Disposal and Receiving template records the field 
               
               
                   
                   
                 is set to A, which acts as the de facto default. 
               
               
                 ADV Overlay 
                 Text (from a 
                 If the ADV field is blank, displays a red question mark 
               
               
                   
                 Calculation) 
                 in that space. Otherwise, displays nothing. 
               
               
                 Cond 
                 Text 
                 User selects the Condition Code from a pop-up list of 
               
               
                   
                   
                 all possible entries. Since no one choice predominates, 
               
               
                   
                   
                 there is no default value and no entry in either the 
               
               
                   
                   
                 Disposal or Receiving template record to act as a de 
               
               
                   
                   
                 facto default. 
               
               
                 Cond Overlay 
                 Text (from a 
                 If the Cond field is blank, displays a red question mark 
               
               
                   
                 Calculation) 
                 in that space. Otherwise, displays nothing. 
               
               
                 Unit Dollars 
                 Number 
                 User enters the whole dollars portion of the original 
               
               
                   
                   
                 value of the item. Program only allows values of type 
               
               
                   
                   
                 Number. 
               
               
                 Unit Dollars 
                 Text (from a 
                 If the Unit Dollars field is blank, displays a red question 
               
               
                 Overlay 
                 Calculation) 
                 mark in that space. Otherwise, displays nothing. 
               
               
                 Unit Cents 
                 Number 
                 User enters the cents portion of the original value of the 
               
               
                   
                   
                 item. Program only allows values of type Number in 
               
               
                   
                   
                 the range 0 to 99. 
               
               
                 Unit Cents 
                 Text (from a 
                 If the Unit Cents field is blank, displays a red question 
               
               
                 Overlay 
                 Calculation) 
                 mark in that space. Otherwise, displays nothing. 
               
               
                 Unit Price 
                 Number 
                 Program computes Unit Price as: (Unit Dollars + Unit 
               
               
                   
                 (from a 
                 Cents/100). Result is rounded to 2 decimal places. 
               
               
                   
                 Calculation) 
               
               
                 Total Price 
                 Number 
                 Program computes Total Price as: (Unit Price * 
               
               
                   
                 (from a 
                 Quantity). Result is rounded to 2 decimal places. 
               
               
                   
                 Calculation) 
               
               
                 Total Cents 
                 Number 
                 Program computes Total Price Cts as: the result of the 
               
               
                   
                 (from a 
                 modulus function of (Total Price *100,100) rounded to 0 
               
               
                   
                 Calculation) 
                 decimal places. 
               
               
                 Total Dollars 
                 Number 
                 Program computes Total Price Dollars as: the result of 
               
               
                   
                 (from a 
                 (Total Price − Total Cents/100) rounded to 0 decimal 
               
               
                   
                 Calculation) 
                 places. 
               
               
                 Ship From 
                 Text 
                 For Disposal, the user enters his/her address in the Ship 
               
               
                   
                   
                 From field (Block 2) starting with the UIC in 
               
               
                   
                   
                 parentheses, followed by the normal address. Typically, 
               
               
                   
                   
                 this address is entered in the Disposal template record to 
               
               
                   
                   
                 act as the de facto Disposal default. 
               
               
                   
                   
                 The Receiving template is initialized to DRMO Port 
               
               
                   
                   
                 Hueneme&#39;s UIC and address. 
               
               
                 Ship From 
                 Text (from a 
                 In Disposal records, if the Ship From field is blank or 
               
               
                 Overlay 
                 Calculation) 
                 contains the UIC only, “displays your full address” in 
               
               
                   
                   
                 red in that space. Otherwise, displays nothing. 
               
               
                   
                   
                 Always blank in Receiving records. 
               
               
                 Ship To (Blk 3) 
                 Text 
                 User enters DRMO&#39;s address in the Ship To field 
               
               
                   
                   
                 starting with DRMO&#39;s UIC in parentheses, followed by 
               
               
                   
                   
                 the normal address. 
               
               
                   
                   
                 The UIC and address of the Port Hueneme DRMO have 
               
               
                   
                   
                 been entered in the Disposal template record to act as 
               
               
                   
                   
                 the de facto Disposal default. 
               
               
                   
                   
                 For Receiving, the user enters his/her address, starting 
               
               
                   
                   
                 with the UIC in parentheses, followed by the normal 
               
               
                   
                   
                 address. Typically, this address is entered in the 
               
               
                   
                   
                 Receiving template record to act as the de facto 
               
               
                   
                   
                 Receiving default 
               
               
                 Mark For (Blk 
                 Text 
                 User enters the organization or person to receive the 
               
               
                 4) 
                   
                 item(s) in the Mark For field. “DRMO Port Hueneme” 
               
               
                   
                   
                 has been entered in the Disposal template record to act 
               
               
                   
                   
                 as the de facto Disposal default. 
               
               
                   
                   
                 Left blank in the Receiving template record. 
               
               
                 JDay 
                 Text (from a 
                 The program uses the date in the computer to calculate 
               
               
                   
                 Calculation) 
                 the Julian Date as: the last digit of the year 
               
               
                   
                   
                 concatenated with the 3-digit day of year. 
               
               
                 Doc Date 
                 Text 
                 The “New Record for Disposal” and “New Record for 
               
               
                   
                   
                 Receiving” scripts set the Doc Date field (Block 5) to 
               
               
                   
                   
                 the value: JDay. If the user prefers a different JDay, 
               
               
                   
                   
                 he/she may enter it in lieu of the calculated value. 
               
               
                 Doc Date 
                 Text (from a 
                 If the Doc Date field is blank, displays “JDay” in red in 
               
               
                 Overlay 
                 Calculation) 
                 that space. Otherwise, displays nothing. 
               
               
                 Item 
                 Text 
                 The user enters a brief, high-level description, the Item 
               
               
                 Nomenclature 
                   
                 Nomenclature, for the item. 
               
               
                 (Blk 17) 
               
               
                 Item 
                 Text (from a 
                 In Disposal records, if the Item Nomenclature (Blk 17) 
               
               
                 Nomenclature 
                 Calculation) 
                 field is blank, displays “Item Nomenclature here” in red 
               
               
                 Overlay 
                   
                 in that space. Otherwise, displays nothing. 
               
               
                   
                   
                 In Receiving records, when the Item Nomenclature (Blk 
               
               
                   
                   
                 17) field is blank, the (red) text reads “DRMO to 
               
               
                   
                   
                 provide Nomenclature”. Otherwise, displays nothing. 
               
               
                 Document 
                 Text 
                 In Block 24, user enters the unique Document Number 
               
               
                 Number 
                   
                 composed of 3 components: the user&#39;s 6-character UIC, 
               
               
                   
                   
                 the 4-digit JDay, and a 4-digit serial number on that 
               
               
                   
                   
                 JDay. The UIC defaults to the value the user entered at: 
               
               
                   
                   
                 1 st  usage of the program. The JDay is automatically 
               
               
                   
                   
                 computed from the date in the computer. Thus, the user 
               
               
                   
                   
                 needs only enter the 4-digit serial number. 
               
               
                   
                   
                 The program uses a validation formula to give the user 
               
               
                   
                   
                 feedback on the entry of illegal characters. 
               
               
                 Document 
                 Text (from a 
                 If the serial number portion of the Document Number 
               
               
                 Number 
                 Calculation) 
                 field is blank, displays data entry guidance in red below 
               
               
                 Overlay 
                   
                 the Document Number field. Otherwise, displays 
               
               
                   
                   
                 nothing. 
               
               
                 Document 
                 Text (from a 
                 Program automatically converts the human readable 
               
               
                 Number 
                 Calculation) 
                 Document Number into the 3 of 9 barcode. 
               
               
                 BarCode 
               
               
                 National Stock 
                 Text 
                 User enters the 13-character National Stock Number in 
               
               
                 Number 
                   
                 Block 25 on the form. If the item has no National Stock 
               
               
                   
                   
                 Number, the user creates and enters a Local Stock 
               
               
                   
                   
                 Number consisting of the Federal Supply Class (FSC), 
               
               
                   
                   
                 the digits 00, and the Nomenclature of the item. 
               
               
                   
                   
                 The program uses a validation formula to give the user 
               
               
                   
                   
                 feedback on the entry of illegal characters. 
               
               
                 National Stock 
                 Text (from a 
                 If the National Stock Number field is blank, displays 
               
               
                 Number 
                 Calculation) 
                 data entry guidance in red in that space. Otherwise, 
               
               
                 Overlay 
                   
                 displays nothing. 
               
               
                 National Stock 
                 Text (from a 
                 If the entry in the National Stock Number field contains 
               
               
                 Number 
                 Calculation) 
                 exactly 13 characters, the program automatically 
               
               
                 BarCode 
                   
                 converts it into the 3 of 9 barcode. Otherwise, it 
               
               
                   
                   
                 displays nothing. 
               
               
                 RIC 
                 Text 
                 In the Disposal application, Block 26 has been usurped 
               
               
                   
                   
                 for additional remarks, such as certifying that a 
               
               
                   
                   
                 computer&#39;s hard disk has been degaussed. 
               
               
                   
                   
                 Typically not used in the Receiving application. 
               
               
                 RIC Overlay 
                 Text (from a 
                 For Disposal records, displays data entry guidance (in 
               
               
                   
                 Calculation) 
                 red) if the user has made no entry in the RIC field. 
               
               
                   
                   
                 Blank in Receiving records. 
               
               
                 Additional Data 
                 Text 
                 Block 27 is used to list the equipment&#39;s Manufacturer, 
               
               
                   
                   
                 Model No., Serial No., and BarCode tag (if any). 
               
               
                 Add 1 Data 
                 Text (from a 
                 Displays data entry guidance (in red) if the user has 
               
               
                 Overlay 
                 Calculation) 
                 made no entry in the Additional Data field. 
               
               
                 Disposing 
                 Text 
                 In Disposal records, in the open area in the lower right 
               
               
                 Official w Addr 
                   
                 of form, the user enters the Point of Contact&#39;s name, 
               
               
                   
                   
                 address, and phone #, and underlines a line for the 
               
               
                   
                   
                 POC&#39;s signature. Typically, this information is entered 
               
               
                   
                   
                 in the Disposal template record to act as the de facto 
               
               
                   
                   
                 Disposal default. 
               
               
                   
                   
                 In Receiving records, the user enters the equipment 
               
               
                   
                   
                 location that DRMO provides. 
               
               
                 Disposer 
                 Text (from a 
                 Displays data entry guidance (in red) if the user has 
               
               
                 Overlay 
                 Calculation) 
                 made no entry in the Disposing Official w Addr field. 
               
               
                 gt_Disposal 
                 Text 
                 Contains the text for the help screen that lists the 
               
               
                 Authority 
                   
                 Disposal Authority Codes. 
               
               
                 Codes 
               
               
                 gt_Demilitarization 
                 Text 
                 Contains the text for the help screen that lists the 
               
               
                 Codes 
                   
                 Demilitarization Codes. 
               
               
                 gt_Condition 
                 Text 
                 Contains the text for the help screen that lists the 
               
               
                 Codes 
                   
                 Condition Codes. 
               
               
                 UIC 
                 Text 
                 User may click an on-screen button (Enter UIC &amp; CWC 
               
               
                   
                   
                 (&amp; CWC Position) for new Records) that allows entry of 
               
               
                   
                   
                 the Unit Identification Code (UIC) into the Disposal and 
               
               
                   
                   
                 Receiving template records, in essence, setting that entry 
               
               
                   
                   
                 as the default value. The user is advised to make this 
               
               
                   
                   
                 entry the very first time he/she uses the program. 
               
               
                 CWC 
                 Text 
                 User may click an on-screen button (Enter UIC &amp; CWC 
               
               
                   
                   
                 (&amp; CWC Position) for new Records) that allows entry of 
               
               
                   
                   
                 the Compressed Work Center (CWC) into the Disposal 
               
               
                   
                   
                 and Receiving template records, in essence, setting that 
               
               
                   
                   
                 entry as the default value. The user is advised to make 
               
               
                   
                   
                 this entry the very first time he/she uses the program. 
               
               
                 gt_FSCs 1 
                 Text 
                 Contains the text for the left column of the help screen 
               
               
                   
                   
                 that lists selected Federal Supply Classes (FSCs). FSCs 
               
               
                   
                   
                 are a component of the National Stock Number (NSN) 
               
               
                   
                   
                 and Local Stock Number (LSN). 
               
               
                 gt_FSCs 2 
                 Text 
                 Contains the text for the right column of the help screen 
               
               
                   
                   
                 that lists selected Federal Supply Classes (FSCs). FSCs 
               
               
                   
                   
                 are a component of the National Stock Number (NSN) 
               
               
                   
                   
                 and Local Stock Number (LSN). 
               
               
                 gt_Form Hints 
                 Text 
                 Contains the text for the help screen that gives data 
               
               
                   
                   
                 entry help/hints for the various columns and block 
               
               
                   
                   
                 entries. 
               
               
                 gt_TroubleShooting 
                 Text 
                 Contains the text for the “Troubleshooting” help screen. 
               
               
                 gt_Ver Num &amp; 
                 Text 
                 Contains the text with the Version Number and Date of 
               
               
                 Date 
                   
                 the version of the DD 1348-1A form being used. 
               
               
                   
               
             
          
         
       
     
     Although the descriptions above contains many specificities, these should not be construed as limiting the scope of the invention but as merely providing an illustration of the presently preferred embodiment of the invention. Thus the scope of this invention should be determined by the appended claims and their legal equivalents.