Clinical trial NCT02710318: Synchronized Immunization NotifiCations
Official title: Synchronized Immunization NotifiCations
Study type: INTERVENTIONAL
Overall status: COMPLETED
Phase: NA
Conditions: Vaccination
Keywords: Immunizations
Immunization Information System (IIS)
Immunization notifications
Lead sponsor: Columbia University
Sponsor class: OTHER
Collaborators: name: New York Presbyterian Hospital
name: Seattle Children's Hospital
name: Agency for Healthcare Research and Quality (AHRQ)
First posted: 2016-03-16
Enrollment: 15348
Sex: ALL
Maximum age (years): 17
Standard ages: CHILD
Accepts healthy volunteers: no
Allocation: RANDOMIZED
Intervention model: CROSSOVER
Primary purpose: HEALTH_SERVICES_RESEARCH

Brief summary: Immunization is one of the most effective public health interventions. Yet, nationally coverage has consistently fallen short of national goals, and has remained for the most part stagnant. The continued presence of vaccine-preventable diseases poses a threat to public health. In addition to needed improvement of immunization coverage for the general pediatric/adolescent population, some children with chronic medical conditions need specific additional immunizations, yet many fail to receive them.

Immunization reminders for providers in the electronic health record (EHR) are a type of clinical decision support (CDS) that can reduce missed immunization opportunities. One limitation of these reminders is that they generally depend only on data local to the EHR, which can be incomplete due to record scatter, leading to inaccurate alerts. An Immunization Information System (IIS), also known as an immunization registry, is a population-based system that collects immunization data primarily for children and adolescents from providers at a regional or state level.

The investigators seek to couple bidirectional exchange of IIS immunization information and forecasting tools with patient level medical history from the EHR to deliver accurate, patient-specific EHR immunization reminders.

Detailed description: National immunization coverage has consistently fallen short of Healthy People 2010 and 2020 goals and has remained relatively stagnant over the past few years for many immunizations. One important group with a high risk of under-immunization are children with chronic medical conditions (CMCs), who are also at increased risk of serious morbidity and even death from vaccine preventable diseases. One of the key interventions to improve immunization coverage in both the general population and children with CMCs is to decrease missed opportunities for immunization. Immunization reminders in the electronic health record (EHR) are a type of clinical decision support (CDS) that can reduce missed opportunities. In a recent project, the investigators successfully employed such reminders to increase influenza immunization.

One limitation of EHR immunization reminders is that they generally act only on local EHR immunization data. If that data is incomplete, a provider may be erroneously alerted to order an immunization the child does not need. The likelihood of incomplete local data is high. Nearly one-quarter of children in the U.S. visit more than one immunization provider in their first three years of life, leading to fragmented and incomplete records. Low-income and minority children are especially susceptible to immunization record fragmentation as they are more likely to receive care from multiple clinics and providers. Children with CMCs are also at high-risk since their care is often shared between a primary care provider and subspecialists.Harnessing Immunization Information Systems (IIS) data can help overcome this limitation. IIS are population-based systems that collect immunization data primarily for children and adolescents from providers at a regional or state level, consolidating patient's immunization data into a single location no matter where administered. There are currently IIS in 50 states, five cities, and the District of Columbia. However, in most cases, IIS data are available to providers only on the IIS's website. Yet, frontline care providers are most likely to benefit when an IIS provides information at point of patient care within their EHR workflow. This type of bidirectional exchange of immunization information between IIS and EHR systems is a proposed Stage 3 Meaningful Use objective; this consolidated data would be the most complete data to use for an EHR reminder, but is rarely used.

Another challenge associated with EHR-based immunization reminders is that pediatric and adolescent immunization schedules are complex, requiring up to 35 immunizations plus the annual influenza vaccine. Each immunization series has its own minimum age and dosing intervals, and new immunizations are not uncommon. However, many EHRs may not have or aggressively maintain comprehensive immunization decision rules.

IIS can help overcome this limitation as well. Many include tools for forecasting when doses are next due and can provide that information during data exchange with an EHR, but that has not been assessed.

Bringing IIS immunization data and forecasting tools into a local EHR to power CDS will be helpful for the general population. However, one limitation of immunization CDS, whether provided by an IIS or native to the EHR, is that it does not account for subtleties required by children with certain CMCs who may need extra immunizations specific to their condition or cannot receive certain immunizations. A logical next-step is to couple exchange of IIS immunization data and forecasting tools with patient-level EHR information regarding medical conditions to power accurate, patient-specific EHR immunization reminders. This has yet to be done.

Aim 1: Assess the impact of EHR reminders integrated with immunization data and forecasting from a regional IIS on receipt of generally recommended immunizations in a low-income, urban, pediatric and adolescent population.

Aim 2: Assess the impact of integrated EHR reminders that also incorporate patient's medical conditions on receipt of immunizations specifically recommended for children and adolescents with chronic medical conditions.

Hypothesis 1: Lower rates of under-immunization will be observed when reminders are 'on' vs. 'off'.

Hypothesis 2: Lower rates of over-immunization will be observed when reminders are 'on' vs. 'off'.

Hypothesis 3: Higher rates of captured opportunities will be observed when reminders are 'on' vs. 'off'.

Hypothesis 4: There will be no difference in reminder impact on generally recommended immunizations for children with and without chronic medical conditions (CMCs)

In this three-year project, investigators will conduct a randomized cluster crossover pragmatic clinical trial to assess immunization outcomes during periods when an integrated immunization reminder is 'on' vs. 'off' for generally recommended immunizations as well as ones specific for children with CMCs. The proposed work will generate empiric knowledge regarding the best practices for implementing IIS-supported immunization reminders for both children with and without CMCs. The results may help guide local and national efforts on both immunization data exchange and EHR reminders.

Eligibility criteria: Inclusion Criteria:

* medical visit at study site during analytic period

Exclusion Criteria:

* none

Primary outcomes:
measure: Under-immunization- general recommendations
timeFrame: 1 day
measure: Under-immunization- recommendations for children with chronic medical conditions
timeFrame: 1 day
measure: Over-immunization
timeFrame: 1 day
Secondary outcomes:
measure: Captured opportunity
timeFrame: 1 day
Other outcomes:
Locations:
city: New York
country: United States
facility: Columbia University Medical Center/ NewYork Presbyterian Hospital Ambulatory Care Network
state: New York
city: Seattle
country: United States
facility: Seattle Children's Research Institute
state: Washington
Study officials:
affiliation: Columbia University
name: Melissa Stockwell, MD MPH
role: PRINCIPAL_INVESTIGATOR
References:
citation: Stephens AB, Wynn CS, Hofstetter AM, Kolff C, Pena O, Kahn E, Dasgupta B, Natarajan K, Vawdrey DK, Lane MM, Robbins-Milne L, Ramakrishnan R, Holleran S, Stockwell MS. Effect of Electronic Health Record Reminders for Routine Immunizations and Immunizations Needed for Chronic Medical Conditions. Appl Clin Inform. 2021 Oct;12(5):1101-1109. doi: 10.1055/s-0041-1739516. Epub 2021 Dec 15.