Publication: Magyar Közlöny
Issue: MK-2007-179 (Year: 2007, Number: 179)
Era: 2004-2010
Section: 217/1998. (XII. 30.) Korm. rendelet módosításáról
Paragraph Index: 90

3. Pro ject Imp le men ta ti on Pro ce du res The Pro ject imp le men ta ti on pro ce du res are as fol lows: No. Steps Ac ti vi ti es and spe ci fic ru les Or ga ni sa ti on 1. Pro ject Ag re e ment Pre pa rat ion of the Pro ject Ag re e ment bet we en Hun ga ry and Swit zer land. Res pon sib le: NCU on the Hun ga ri an side; SDC or SECO on the Swiss side 2. Sig ning Sig ning of the Pro ject Ag re e ment. The Pro ject Ag re e ment can be sig ned by more than two cont rac ting par ti es (e.g. tri par ti te or mul ti par ti te ag re e ment: SDC or SECO, NCU and In ter me di a te Body, Exe cu ting Agen cy). Sig ning of the Implementation Agreement. Res pon sib le: Nor mally the Swiss Em bas sy on be half of SDC or SECO. The Hun ga ri an sig na to ry or sig na to ri es shall be de ci ded by Hungary. 3. Pro cu re ment and award of cont racts Pro cu re ment is to be made in ac cor dan ce with the res pec ti ve na ti o nal law and re gu lat ions and in comp li an ce with the res pec ti ve EU di rec ti ves. A con fir ma ti on of comp li an ce with the re le vant pro cu re ment ru les shall be pro vi ded to Swit zer land. To inc re a se trans pa ren cy and to pre vent cor rup ti on, ten der documents shall contain an integrity clause. Res pon sib le: NCU, In ter me di a te Body, Exe cu ting Agency In ge ne ral, for pub lic ten ders wit hin the sco pe of the EU di rec ti ves on pub lic pro cu re ment (2004/17/EC and 2004/18/EC), an Eng lish trans la ti on of the of fi ci al ten der eva lu a ti on re port shall be pro vi ded to Swit zer land for in for mat ion at the la test 30 ca len dar days after the award of contract. 2007/179. szám No. Steps Ac ti vi ti es and spe ci fic ru les Or ga ni sa ti on In ad di ti on to the abo ve, for ten ders abo ve the thres hold of CHF 600‘000 (or the CHF equ i va lent of the mi ni mum thres hold of a works ten der ac cor ding to the pre va i ling na ti o nal re gi me), Swit zer land may also re qu est a copy of the ten der do cu ments for non-ob jec ti on and of the cont racts for in for mat ion. The se do cu ments shall be sub mit ted at the la test 20 ca len dar days be fo re the com men ce ment of ten der ing (lack of reply wit hin 20 ca len dar days is to be con si de red as no ob jec ti on made) and 20 ca len dar days after the signing of the contract, respectively. Furt her mo re, for ten ders abo ve the thres hold of CHF 600‘000 (or the CHF equ i va lent of the mi ni mum thres hold of a works ten der ac cor ding to the pre va i ling na ti o nal re gi me), Swit zer land may also re qu est that an Eng lish trans la ti on of the ten der do cu ments and the draft cont racts are made ava i lab le to ten der ers and cont rac tors, res pec ti vely. Pos sib le trans la ti on costs shall be bor ne by the Project and financed under the Contribution. In line with Art. 6.5. of the Fra me work Ag re e ment, both Par ti es ag ree to pro vi de all such in for mat ion per ta i ning to the ten der pro cess and be y ond the do cu ments lis ted abo ve that the ot her Party may re a so nably re qu est. Swit zer land shall have the right to par ti ci pa te in the ten der com mit tee as an ob ser ver. Swit zer land shall also have the right to con duct an au dit of the pro cu re ment practices and procedures in general. In case of ir re gu la ri ti es, wil fully or neg li gently ca u sed in the fra me work of the ten der pro cess, Swit zer land is en tit led to stop re im bur se ments im me di a tely, to inst ruct the NCU to stop pa y ments from the Swiss Cont ri bu ti on and to ask re pa y ment of il le gi ti ma tely paid re im bur se ments at any stage of the Project. 4. Cont rol ling (Mo ni tor ing) Cont rol ling pro ce du res are de fi ned in the Pro ject Ag re e ment. Pro ce du re desc rip ti on inc lu des: pe ri o di city of re port ing, mo ni tor ing sys tem and con sul tant, ste e ring com mit te es, time tab le for ope rat ions and results, auditing, etc. Res pon sib le: Exe cu ting Agen cy In vol ved: NCU, In ter me di a te Body 5. Re port ing In te rim Re ports for sup por ting pa y ment cla ims and re im bur se ment re qu ests as spe ci fi ed in Chap ter 4 of this An nex. An nu al Pro ject Re ports desc ri be the prog ress of the Pro ject. They inc lu de sum ma ry data on fi nan ci al prog ress for the re port ing year as well as cu mu la ti ve data to date. They com pa re ac tu al with plan ned ex pen ses and prog ress, ba sed on qu an ti fi ed tar gets for out put and whe re pos sib le out co me in di ca tors. Any de vi a ti on has to be jus ti fi ed and cor rec ti ve me a su res suggested. Annual project reports are not linked to reimbursement requests. Res pon sib le: Exe cu ting Agen cy In vol ved: NCU, In ter me di a te Body The Pro ject Comp le ti on Re port, to get her with the last Pro ject in te rim re port and the fi nal fi nan ci al re port (cf. 6), is the base for the fi nal re im bur se ment. It do cu ments and com ments the ove rall achi e ve ment of out puts and out co mes aga inst the ori gi nal plan, the comp li an ce with prin cip les such as cross cut ting the mes and sus ta i na bi lity, and it contains lessons learned and conclusions. 6. Au dit Each In ter me di a te Body res pon sib le for the imp le men ta ti on of a Pro ject un der the Cont ri bu ti on shall have per for med wit hin the last three ye ars a Comp li an ce Au dit by the Go vern ment Au dit Of fi ce or other designated institution. Res pon sib le: Go vern ment Au dit Of fi ce 2007/179. szám No. Steps Ac ti vi ti es and spe ci fic ru les Or ga ni sa ti on Ba sed on a risk as sess ment, an an nu al sys tem au dit plan ning will be es tab lis hed. In ad di ti on to this risk as sess ment, Swit zer land may an no un ce re qu i re ments that are ta ken into ac co unt in the an nu al sys tem au dit plan ning. In ac cor dan ce with the plan ning, the [res pon sib le body] and the en tit led au dit or ga ni sa ti ons (e.g. cont rol unit of the In ter me di a te Body) shall per form cont rol and audits in accordance with the national law. Res pon sib le: NCU, In ter me di a te Body For each Pro ject las ting lon ger than two ye ars and ex ce e ding the amo unt of CHF 500’000, an in ter nal or an ex ter nal cer ti fi ed au dit or ga ni sa ti on will car ry out in ter me di a ry Fi nan ci al Au dit(s), un less ot her wi se spe ci fi ed in the Pro ject Ag re e ment. The conc lu si ons and re com men da ti ons shall be transmitted to Switzerland. At the comp le ti on of each Pro ject an in ter nal or ex ter nal cer ti fi ed au dit or ga ni sa ti on will car ry out a Fi nal Fi nan ci al Au dit. The conc lu si ons and re com men da ti ons shall be trans mit ted to Swit zer land to get her with the Pro ject Comp le ti on Report and a Final Financial Report. 7. Eva lu a ti on Af ter Pro ject comp le ti on, the Par ti es may re qu est an in de pen dent eva lu a ti on. The cost will be bor ne by the re qu es ting Party. Res pon sib le: NCU, SDC or SECO

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