Position: HR Administrator
Company: Piano
Category: HR
Experience required: 1y
English level: upper
Published: 2021-06-01T00:00:00+03:00

Required skills

As the Kyiv office of Piano keeps expanding, we are looking to hire an office manager to be responsible for the general operations. Duties will involve ensuring a clean, comfortable, and accurate working environment, keeping track and fulfillment of office supplies, taking proper inventory and communicating with vendors, service providers, and leasers, organizing team building activities in cooperation with the HR manager, as well as supervising our office staff to ensure maximum productivity. You will also be required to work on different operational processes related to hiring, talent management, and offboarding of the team members.
To be a successful hire, you will need to have prior experience in office administration, preferable in IT companies.

* We’re looking for a person who cares a lot about people well-being
* Strong organizational and planning skills
* Attention to detail and problem-solving skills
* People-oriented mindset, integrator, and collaborator
* Quick and easy learner and the person who is in a constant search to improve her own performance and knowledge
* Ability to multitask and prioritize work effectively
* High level of interpersonal and communication skills
* Positive mindset and attitude to challenges
* English —upper-intermediate or higher (spoken and written), ability to communicate with co-workers and guest
* Previous office management, administrative, or assistant experience as a plus

As a plus

* We’re looking for a person who cares a lot about people well-being
* Strong organizational and planning skills
* Attention to detail and problem-solving skills
* People-oriented mindset, integrator, and collaborator
* Quick and easy learner and the person who is in a constant search to improve her own performance and knowledge
* Ability to multitask and prioritize work effectively
* High level of interpersonal and communication skills
* Positive mindset and attitude to challenges
* English —upper-intermediate or higher (spoken and written), ability to communicate with co-workers and guest
*Previous office management, administrative, or assistant experience as a plus

We offer

* Salary based upon experience and qualification
* Flexible schedule
* Work in an international multicultural environment on a growing market with tons of growth opportunities
* Informal working conditions in a cozy office space near the city center
* 24 business days of paid vacation
* English courses, darts, volleyball, table tennis, table football, training wall
* Snacks, fruits, coffee, and tea
* Medical insurance

Responsibilities

* Ensure that the office is well organized, clean, and an environment where people want to achieve results
* Monitor and maintain office supplies (availability control, ordering, and distributing)
* A lot of things need to be taken care of to create a perfect working environment (e.g. decoration, furniture), ensure the trouble-free office work
* Office supplies budgeting and reporting about expenses (office budget ownership)
* Supervision of cleaning ladies, security guards, landlords, and other service providers (ensuring that all items are invoiced and paid on time)
* Control of office correspondence and document workflow
* Making all necessary orders for office needs (food, water, supplies, etc)
* Assist with event planning and suggestions for team building activities
* Organize office operations and procedures
* Arrange and be responsible for some of the company benefits (insurance, birthday presents, English classes for employees, etc)
* Provide general support to visitors
* Keep track of office assets (inventory process)


We provide enterprise software and strategic services to the world’s leading media companies and brands, including NBC, The Economist, Forbes, BBC, Techcrunch, Bloomberg, Business Insider, Allianz, AXA, Rakuten, Credit Agricole, analyzing and personalizing the experience of over 2.5 billion users around the globe for more than 1000 clients. Our software and services enable these companies to create customized digital experiences for users, restrict and sell access to content online, and analyze user behavior in order to drive engagement, loyalty, and revenue.