Position: Senior Office Specialist
Company: EPAM Systems
Category: Support
Experience required: 2y
English level: intermediate
Published: 2021-04-01T00:00:00+03:00

RESPONSIBILITIES
•	Manage and lead maintenance and cleaning team to ensure the facility is up to expected standards.
•	Interacts professionally with the public, vendors and staff.
•	Prepares records, reports, and other documentation related to work performed as requested.
•	Fulfil a planned preventative maintenance program.
•	Identify, report, and resolve current and potential maintenance problems by conducting regular inspections and developing schedules making sure they meet the building requirements and services.
•	Proactively maintain a safe, comfortable, and secure environment for staff.
•	Manage internal building/maintenance projects including department moves.
•	Ensure compliance with applicable policies, including Health and Safety and lease obligations.
•	Responsible for supplier management, including existing service provider contracts, developing new contracts, and ensuring that service levels are being met and exceeded.
•	Supervise all facilities consultants and contractors onsite.
•	Manage competing priorities effectively ensuring that all relevant parties are informed of the status of your allocated tasks.
•	Work collaboratively and flexibly with other members of support teams as required.
•	Be available for emergency out of hours assistance and cover.
•	Managing office refurbishments, renovations and moves as well as fit-out projects including the appointment of necessary specialists and sub-contractors and monitoring delivery quality.
•	Ensure compliance with all internal procedures and policies – e.g. Procurement, Finance, Compliance, HR
•	Ensure security and emergency procedures are robust and adhered to at all times, taking an active role in the event of emergency situations.
•	Resolving space management requests in the office.



REQUIREMENTS


•	Previous experience in a similar role.
•	Experience with refrigeration and HVAC preferred.
•	Good facility management and operational skills including an outstanding understanding of building systems and space planning strategies.
•	Self-directed, able to work autonomously and takes ownership of the project.
•	Ability to plan and see the “big picture”.
•	Good communication skills: write and speak confidently, concisely, and clearly.
•	Good time management skills and ability to multi-task and prioritize work.
•	Attention to detail and problem solving skills.
•	Competent in conflict and crisis management.
•	Microsoft Outlook, Word, Excel proficiency.
•	Intermediate English.


WE OFFER


•	Competitive compensation depending on experience and skills;
•	Social package - medical care, sports;
•	Free English classes with native speakers (certified English teachers);
•	Opportunities for self-realization;
•	Friendly team and enjoyable working environment;
•	Corporate and social events.