Position: Executive Manager (for CEO)
Company: INSART
Category: Other
Experience required: no_exp
English level: upper
Published: 2022-07-01T00:00:00+03:00

INSART is a strategic technology partner for the top Fintech companies.

Our big goal is to transform INSART from an outstaffing agency into a strategic technological partner for 100+ top Fintech companies with overall 100+ million users for all clients before 2030.

We are a team of 90+ people passionate in Fintech and software engineering, located primarily in Lviv (Ukraine) and Krakow (Poland) with the headquarters in Miami, Florida (USA).

**What we stand for **🚀

INSART helps Fintech companies build the most innovative, convenient, secure, and cost-effective software products and solutions.

We use our technological, management, and domain expertise and provide secure teams of software engineering experts to solve business challenges of our clients.

We aim to transform all verticals of the legacy financial industry and to provide people with the tools to achieve financial freedom in the digital world.

**Why do we need an Executive Assistant?** 🤩

Be our CEO’s “right-hand person” who enables the CEO to advance company initiatives and goals. There are multiple different tasks that our CEO would like to delegate so that the CEO can focus on the high-level leadership and strategy functions.

**Responsibilities**

○ **Calendar & Tasks Management.** Manage scheduling for the CEO. Helps in arranging the daily schedule, keeping business priorities in mind and ensuring no overlaps among meetings of the CEO, teammates and clients. Organize CEO’s inputs into actionable tasks.
○ **Inbox Management.** Ensures the CEO’s inbox is clutter free by sorting out, prioritizing and organizing emails using tags, responding to general queries, and forwarding urgent or important ones. Draft, review and send communications on behalf of the company CEO.
○ **Documents Management.** Prepares and secures digital documents needed for reports, sorts and organizes files generated by CEO’ work, ensures CEO can locate and pull up data easily. Review action plans and notify the CEO regarding missed deadlines of teammates.
○ **Information & Contacts Search.** Search the information based on different sources required by the CEO to perform his duties. Search for contacts of persons requested by the CEO. Research and compile details of the persons that the CEO needs to contact.
○ **Reports & Presentations Preparation.** Gather and research information and prepare reports based on requests and inputs by the CEO. Write and compile reports based on different sources of information, data and documents.
○ **Sales Support.** Search for the information needed about prospective clients. Write emails and letters for them. Research and prepare pain points and info hooks.
○ **Travel & Life Events Support.** Book flights and hotels, work out travel arrangements, send event details to attendees, follow up RSVPs, coordinate travel arrangements, find the right services providers and engage to get the required results, etc.
○ **Personal Expenses Tracking.** Input all the personal expenses of the CEO. Make sure the financial statements are correct.
○ **Concierge Service.** Perform various routine tasks as assigned by the CEO.

**What we offer **😺

○ Be involved in the day-to-day work of the CEO and learn management best practices.
○ Possibility to boost your career in a multi-disciplinary environment.
○ Report to the CEO and get mentoring in management, sales, marketing and business.
○ Remote work from Ukraine or Poland. Other European countries can be discussed.
○ Solid and stable income.

**Skill set and experience we believe you should have for that role** 😎

○ Excellent written and verbal communication skills.
○ Time-management skills.
○ Ability to pay attention to detail.
○ Organization skills.
○ Ability to multitask.
○ Experience with office software.
○ Interpersonal skills.
○ Ability to maintain a high level of confidentiality.
○ Fluent English and Ukrainian, written and verbal.

**Looking forward to having a mutually interesting conversation with you! **😉