Position: Project Manager for Mindset
Company: UAtalents
Category: Project Manager
Experience required: 3y
English level: fluent
Published: 2023-07-01T00:00:00+03:00

Mindset is a development and social research organization that designs and implements impactful services and studies. Our goal is to provide our clients with a data-driven understanding of the social, economic, cultural, and political contexts in which they work to improve development outcomes globally.

The Project Manager working on this task will be reporting to the Project Management Unit Manager and the Managing Director. This is an exciting opportunity for Ukrainians who are driven and entrepreneurial. Mindset has been operating in Ukraine remotely and will now move to have physical operations in Ukraine. We are looking for highly motivated and competent team members who will lead this operation smoothly and will be able to manage our work in Ukraine and our relationship with our clients.

Fluency in English and experience working in the development sector are a must!

**Duties:**
• Oversee the set-up of operations and offices in Ukraine, including procurement of necessary equipment and supplies, hiring and training of staff, and implementation of policies and procedures in line with Mindset’s procedures and requirements.
• Manage multiple simultaneous projects at different stages at the same time.
• Lead consultancy projects from start to finish, including project design, execution, quality assurance, reporting, and management.
• Act as the primary point of contact for clients and work with them to design work and interventions.
• Manage project teams, freelance researchers, and consultants to ensure timely and quality delivery of deliverables.
• Incept projects, create project action plans, and approve staffing and operational plans to maintain cost efficiency.
• Distribute work to team members, monitor progress, and ensure all project deliverables are met.
• Coordinate with different divisions within Mindset as necessary to achieve project goals.
• Provide central management with periodic reporting and perform risk management.
• Monitor project budgets and project-related expenditures.
• Report on project progress on a daily, weekly, or monthly basis (internal and external)
• Develop inception and methodology reports in addition to any other technical documents the projects require, and sign off on projects.
• Organize project files and follow established naming conventions and folder structure.
• Ensure compliance with company processes, client requirements, research guidelines, and best practices.
• Monitor the quality of client deliverables and report on quality issues.
• Review and approve timesheets for internal staff and consultants.
• Review and create training manuals, training presentations, and all other project-related documents.
• Facilitate coordination between operations and data processing to ensure high-quality data gathering
• Optimize organizational processes and outputs

**Qualifications:**
• Proven track record in project management in research and/or development context
• Strong background in program and research design is a plus
• Excellent client-servicing skills and experience managing client relationships.
• Excellent writing and editing skills, including report writing and proposal writing
• Ability to work effectively in a fast-paced and dynamic environment
• Knowledge of setting up new operations and offices, including procurement, staffing, and establishment of policies and procedures. A can-do attitude with the flexibility to work in a fastpaced, deadline-driven environment with different personality types
• Excellent written and oral communication skills with comfort in presenting to key partners.
• Excellent command of Microsoft Word, Excel, and PowerPoint applications
• Professional, punctual, dependable, and reliable, with a desire to learn
• Graduate or undergraduate degree and minimum of 5 years of full-time work experience directly in international development