Position: Personal Administrator
Company: Lagrace agency
Category: Marketing
Experience required: 2y
English level: upper
Published: 2023-06-01T00:00:00+03:00

Location: Ukraine or remote

Working hours: 60% in Canada and 40% in Kyiv.

About us:

We are a full-service marketing agency supporting and developing creators on online platforms since 2020. With 80+ successful projects and over 200 employees, our focus is the US market.

The Role

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our CEO. The ideal candidate will have excellent communication and interpersonal skills, exceptional attention to detail, and the ability to handle sensitive and confidential information with the utmost professionalism. This role requires exceptional time management skills, the ability to prioritize tasks effectively, and a strong problem-solving mindset.

Responsibilities:

- Efficiently manage the CEO’s calendar, schedule appointments, meetings, and travel arrangements, while prioritizing conflicting demands and ensuring timely reminders and follow-ups.
- Prepare and coordinate all necessary documentation, presentations, and reports for meetings.
- Conduct thorough research and provide comprehensive background information for meetings, projects, or events
- Collaborate with other team members to ensure seamless coordination and communication across departments and assist in managing relationships with key stakeholders.
- Assist in organizing and coordinating corporate events, conferences, and board meetings, including logistics, agenda preparation, and follow-up actions.
- Maintaining the highest level of confidentiality at all times.
- Undertake special projects and assignments as directed by the CEO, ensuring timely and accurate completion.
- Stay updated on industry trends, business developments, and relevant news to keep the CEO informed and prepared for various engagements.

Key skills:

- Proven experience as an executive assistant, personal assistant, or similar role, preferably supporting C-level executives.
- Organizational skills, with the ability to multitask and prioritize effectively in a fast-paced environment. Being fluent in English (both spoken and written
- Strong written and verbal communication skills, with the ability to interact confidently and professionally with individuals at all levels.
- Experience with Google tools, Zoom.
- Attention to detail and accuracy, with the ability to maintain high-quality work under tight deadlines.
- Professionalism when handling confidential information and sensitive matters.
- Excellent problem-solving and critical thinking skills, with the ability to anticipate needs and proactively address challenges.
- Flexibility and adaptability to accommodate changing priorities and business needs.

What we offer:

- Salary based on interview discussions
- Timely payments
- Occasional company-wide and team events
- Fast-paced, creative, and growth environment

We are waiting for your application. Please send your CV to us