Position: Office and Events Manager
Company: Viseven
Category: Other
Experience required: 1y
English level: upper
Published: 2022-08-01T00:00:00+03:00

The **Office and Events Manager** must be ready to assist in sales related administrative activities. 

**Responsibilities as an Office Manager (up to 25% of working time):**
- Provide administrative management for Tallinn office 
- Work with incoming and outgoing correspondence 
- Maintain the office budget  
- Align with Ukrainian offices in terms of corporate activities 

**Responsibilities as an Events Manager:**
- Brainstorm and execute event plans and activities in coordination with PR, Marketing and Sales teams
- Research potential events and awards to apply to

End-to-end event production including:
- Staff coordination, speaker support, development of event timeline and schedule, briefings, managing on-site staff, follow ups and post-event feedback
- Logistical set-up: booths, promo materials, business cards, etc.
- Coordination of promotional products, branded assets, materials, presentation in collaboration with the PR and marketing teams as well as the design hub
- Maintaining event calendar in cooperation with PR, marketing and sales teams as well lead management and post-event reporting
- Assisting with video and audio promotion during events (interviews, podcasts, etc)
- Coordinating webinars and masterclasses and providing support for the communications and marketing teams in terms of external promotion, events section on the website, on-demand asset library materials, etc.
- Provide detailed information on events and conferences as well as analytics in terms of attendance, leads, potential exposure

**Responsibilities as a Sales Operation manager (up to 15% of working time):**
- Email validation (CRM Creatio\Linkedin\Apollo) 
- Database preparation for email campaigns (Excell\CRM Creatio) 
- Working with CRM Creatio Database 

**Requirements:**
- English Upper-Intermediate+ 
- Basic administration experience (Office Manager, Personal Assistant, Departments Assistant) 
- High attention to details, self-organization and ability to multitask 
- PC literacy, good MS Office skills 
- Problem-solving skills 
- Ability to learn and retain new information quickly 
- Ability to handle multitasking productively 
- Great team player: optimistic, organized, flexible, helpful 

**Will be considered as a Competitive Advantage:**
- Working knowledge with CRM programs 
- Working experience with Jira & confluence 
- Working with Office 365 product