Position: CIS (Administration, Billing and Invoicing)
Company: EUAM Ukraine
Category: Other
Experience required: 3y
English level: upper
Published: 2023-04-01T00:00:00+03:00

The CIS Assistant (Administration, Billing and Invoicing) reports to the Head of CIS. As part of the CIS Division, s/he will contribute to the efficient and effective running of the Division tasks and the Mission Support Department.

Duties and Responsibilities
The CIS Assistant (Administration, Billing and Invoicing) will be required, in accordance with the EUAM Ukraine Mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine, to perform the following tasks:
•	Maintain the Mission telephone directories (e.g. GSM, Satellite and Landline numbers);
•	Establish and maintain efficient cost-recovery procedures for the personal use of EUAM services (e.g. GSM and landline) in accordance with EUAM policies and regulations;
•	Process monthly GSM invoices and forward to individual staff members for cost-recovery according to EUAM policies and regulations;
•	Liaise with Mission Members and provide guidance on bill-related issues; 
•	Monitor the timely declaration of private use of GSM services by Mission Members;
•	Coordinate with CIS service providers and suppliers on various issues (e.g. SIM cards, administrative queries, invoices, reports, etc.);
•	Prepare reports to be submitted to EUAM Finance Section and/or HRM Division, related to cost-recovery;
•	Verify delivery and invoices, verify contractual compliance for the supply of goods and provision of services, and prepare invoices for payment;
•	Support the CIS Division in managing procurement, contract and tender processes;
•	Perform ad hoc administrative tasks, draft e-mails, memos, letters and other requested documents as required;
•	Maintain filing systems, file documents and record data in an appropriate database, spreadsheets and all data-related files;
•	Handle information with confidentiality and discretion;
•	Perform any other related tasks as requested by the Line Manager.
Qualifications and experience
Eligibility criteria: 
•	Enjoy full civil rights and do not have criminal record; 
•	Citizenship of Ukraine and/or holding permanent resident and work permits according to Ukrainian laws;
•	Have fulfilled any obligations imposed on him/her by the laws concerning military service;
•	Successful completion of the Secondary Education attested by a Certificate;
•	After having obtained the Certificate of Complete Secondary Education, at least three (3) years of relevant and proven full-time professional experience, in roles with administrative, accounting and financial responsibilities similar to the functions of this post, in the private and/or public sector.
Essential criteria:
•	Be physically fit to perform the duties relating to the post;
•	Fluency in English and Ukrainian, both oral and written; 
•	Excellent computer skills in Microsoft Office applications;
•	Experience in positions requiring excellent analytical and organizational skills, with a service- and project-oriented approach;
•	Good experience of using data for preparing reports; 
•	Good knowledge about services billing and invoicing, procedures and practices, with a good grasp of administrative issues involved in contract verification.
Additional advantageous assets: 
•	Professional experience in an EU and/or international environment;
•	Experience of working in an intercultural environment, with respect of diversity.
Personality assets:
•	Have strong sense of initiative, responsibility and autonomy; 
•	Ability to build productive and cooperative working relationships with other staff members,
•	Ability to work methodically, accurately and with attention to details as well as to tight deadlines;
•	Good interpersonal and communication skills, ability to communicate effectively orally and in written;
•	Used to work on a multitude of activities at the same time and with limited supervision;
•	Ability to work independently and harmoniously with colleagues and as part of a team, with respect to diversity;
•	Punctuality, commitment to quality, ability to perform under stress, attention to detail, solid work ethics, willingness to work flexible working hours and still deal helpfully and courteously with all contacts.