Position: Head of Admin and Facility
Company: Newxel
Category: Other
Experience required: 3y
English level: intermediate
Published: 2022-10-01T00:00:00+03:00

Our Global Newxel Team consists of 280 energetic and mission-driven professionals. We use a values-led approach to create roles and opportunities to collaborate with customers that help grow our people and get wonderful results.

We are now looking for an ambitious Head of Admin and Facility who would join our Ops Team and will work across the business to support all aspects of facilities service delivery.

As Head of Admin and Facility, you will perform your duties to create an environment for successful staff performance and excellent customer service. You will also ensure that the business has the appropriate level of FM services and support for its operational requirements.

**Requirements:**
 - Office management or administrative experience in IT/travel & hospitality/HORECA for 3 years
 - Understanding the process of finding contractors and organizing work with them
 - Experience with contracts conclusion in the best terms for business
 - High communication and organizational skills
 - A results-oriented approach to work, readiness to take a challenge and find a solution under any conditions
 - Ability to independently organize the work and take ownership of the processes
 - Experience in multitasking and tight deadlines
 - Open-minded, broad-vision mindset
 - English – Upper Intermediate +
 - Knowing Excel, Jira, and Google tables and the willingness to update the current toolset.

**Will be a plus**
 - Experience in opening/managing a large office on a global scale
 - Readiness to have business trips abroad

**Responsibilities**

MANAGING
 - Supervise and monitor the teamwork
 - Develop the business processes of the Facility department
 - Manage budgets and ensure cost-effectiveness
 - Create new services, their implementation, delivery, and quality
 - Responsibility for delivering all the services the team creates

OFFICE
 - Organize the maintenance and support of existing and new locations
 - Have a full scope of responsibility for opening new offices (~1000 sq.m.) in new locations globally: search for premises, negotiations with owners, conclusion of lease agreements, management of repair works, office arrangement, etc.
 - Supervise office repair process and have responsibility for the final result and quality
 - Manage relationships with vendors, service providers, and landlords
 - Manage and review service contracts
 - Check completed work by vendors and contractors
 - Organize the work of the cleaning staff

WORKPLACE
 - Organize and allocate workplaces for employees in the office
 - Arrange workspaces (inc. branded) for the teams in the office
 - Arrange the process of setting up the workplaces and their support for remote and hybrid models of cooperation
 - Provide employees with coworking upon request in Ukraine and abroad: searching, booking, and collaborating with the financial department on payments and/or with the legal department on the agreement
 - Organize the delivery process of the working equipment and other goods globally (alone or with a team involved)

OTHER
 - Assist in organizing company events such as team building, parties, partner’s dinners, happy hours, etc.
 - Arrange business trips for employees (tickets and hotel booking)
 - Visas support for employees
 - Initiate ordering, preparing, and delivery of welcome kits for newcomers
 - Handle requests for Facility Department on Jira HelpDesk
 - Arrange the global deliveries of office supplies and/or others upon request

**What we offer**
 - Competitive salary
 - Medical insurance
 - Tax compensation
 - Hybrid set of work

**About the project**

Newxel is a global one-stop-shop that offers a multitude of R&D services from A to Z to scale your company’s capacities.

News has been helping enterprises and innovative startups from various regions and sectors to set up their software development teams and R&D offices in Ukraine for many years.

Our services are architected upon the principles of transparency and flexibility reinforced by our competence and vast expertise, 500+ tech talents on board, and over 100+ clients we serve.

Today Newxel has representative offices in Europe, The US, Israel, and several development sites in Ukraine.