Position: Project Manager - Executive A
Company: YODEZEEN
Category: Other
Experience required: 3y
English level: fluent
Published: 2023-09-01T00:00:00+03:00

Responsibilities:
**Business support**
1) organization, management, coordination and making confirmed changes to the schedule of
internal and external calls, meetings, events, business trips (details of flights, terminals, etc.)
using Google calendar
2) maintaining emailing/correspondence in Gmail
3) attending Zoom calls, preparing brief reports on their results
4) tracking and monitoring the progress of internal projects in WhatsApp groups, preparation of
briefs / reports
5) organization, coordination, management, and control of business trips, as well as other logistics
at a high level, including booking airline tickets (check-in, Fast Track services, miles and bonus
programs, etc.), hotels (early and late check-ins, room upgrades, etc.) and transport
6) monthly timely submission of reports on business expenses of the CEO (proofreading and
preparation of financial statements from corporate cards to the financial department)
7) coordination of travel agency in their supporting of business trips (flights, hotels, visas, entry
rules, specific certificates, vaccinations, etc.)
8) assistance in obtaining and monitoring the validity of visas, entry / residence permits, notarized
powers of attorney, etc.
9) coordination and creation of "reminders" to the CEO about all important events of the day
**Management of personal issues**
1) organization, coordination, management, and control of personal travel (including family), such
as booking airline tickets (check-in, Fast Track services, miles and bonus programs, etc.), hotels
(early and late check-in, room upgrades, etc.) and transport
2) review of newly opened/reopening: restaurants, premium hotels, exhibitions, showrooms, new
architecture spots in the countries where the manager is going/planning to go
3) restaurant reservations, appointments to spa, massages, haircuts, car washes, etc. upon
request
4) assistance in buying and delivering food, gifts, household items home
5) assistance in obtaining and monitoring the validity of visas, entry / residence permits, notarized
powers of attorney, etc. including family members
6) assistance in finding and buying branded items (clothes etc.)
7) upon request, assistance in finding and organization of work of cleaning companies

**Requirements**
• BA/MA or equivalent diploma
• 5+ years of experience providing support to senior managers
• Upper-intermediate English level
• Excellent knowledge and experience in using Google programs (email, calendars, Google
forms, etc.)
• Proven track record of using hotel and apartment booking software around the world
(booking.com, Airbnb, etc.)
• Experience in booking / changing / canceling flights through travel agencies and directly with
airlines, understanding the functionality of miles and bonus programs, American Express
• Experience with direct and indirect (through travel agencies) use of concierge programs (for
example, for booking flights and transport worldwide)
• Experience in using business messengers like WhatsApp
• Strong time-management skills and the ability to coordinate and fulfill multiple tasks at once
• High level of responsibility & reliability
• Flexible team player willing to do what it takes to get the job done
• Adaptable and enjoys a challenge