Position: Office administrator
Company: GlobalLogic
Category: Other
Experience required: 2y
English level: upper
Published: 2022-02-01T00:00:00+02:00

Such as infrastructure functioning control, Preparation of new offices according to customer’s requests, Decoration of the office placement according, Fixation of every possible equipment, Organization stuff removal, new working places establishment, Coordination of the security group work, Taking care of Guests, Delegations, etc.

**Requirements:**
•  perfect communication skills;
•  perfect negotiation skills;
•  result-oriented person;
•  ready for extra-mile;
•  English – Upper-intermediate;

**Responsibilities:**
- cooperation with Vendors, including meetings, negotiation, taking part in tenders, service and goods order;
- cooperation with other GL functions requiring ES support or working with ES on the same tasks (e.g.: Finance, Legal, project coordinators);
- preparing letters, presentations, and reports;
- implementing and maintaining office standards, procedures, plans using office administrative systems (Google Drive, Google calendar, ERP, HelpDesk, etc.);
- providing high-level services (prompt responses, timely help, customer – focus communication, etc.);
- performing any tasks from ES head, not specified in the job description by demand.

**Specialized responsibilities:**
- Ensuring that all procedures regarding visits are being followed accordingly;
- Guests and clients’ visits arrangements, in-house events support (town-hall, strategic sessions, etc.): conference rooms reservation, arranging lunches and coffee-breaks, preparing presents for guests (by demand);
- Keeping an eye on conference rooms inventory and its usability;
- Ensuring that all guests are receiving high-class guest service experience;
- Analysis of feedback and providing strategic direction to continuously improve overall rating;
- Handling complaints, issues, and conflicts in the negotiation;
- Quality audits of Cafeteria and Catering services, managing cooperation with food providers;
- Preparing content for newsletters and digests related to Admin activities;

At GlobalLogic, we make amazing products — and careers.