Position: IT Office Support Manager in Tallinn
Company: Viseven
Category: Other
Experience required: 1y
English level: intermediate
Published: 2023-05-01T00:00:00+03:00

Viseven Group is an international IT company specializing in interactive content and cloud-based solutions for global pharmaceutical companies since 2009; constant growth and self-development are in our corporate DNA. Our unique developments and approaches are actively used in more than 50 countries all over the world. Viseven's solutions are represented at major industry events in Barcelona, Philadelphia, London, etc.

The rapidly expanding team includes more than 700+ highly-skilled tech- and non-technical experts: front- and back-end developers, BA specialists, and managers who create, localize, and customize applications at 8 offices: in Kyiv, Zhytomyr, Vinnytsia, Ternopil (Ukraine), Tallinn (Estonia), New Delhi (India) and Bridgewater (NJ, USA).

**Role description:**

The main objective of the Office and Events manager is to ensure the effective functioning of the office, provide office services to employees, and create and support a comfortable working environment. This specialist will also be responsible for the end-to-end production of live, hybrid, and virtual events and conferences that help build brand awareness for the company. The Office and Events Manager must be ready to assist in sales-related administrative activities. 

**Office address: Lõõtsa Str. 2a, Lasnamäe district, Tallinn, Harju County**

**Responsibilities:**

- Meet newcomers and assist them with comfortable allocation in the office
- Assist with HR department activities (preparing data, sourcing of candidates, etc.)
- Provide office support: procurement: control food, stationery, and household deliveries, furniture, etc
- Control office functionality etc.
- Work with suppliers
- Welcoming visitors (show the highest standards of hospitality and welcome, reserve transfer, organize coffee breaks, ensure catering)
- Organize business trips (tickets and insurance purchase, hotel booking, visa maintenance)
- Supporting team members during business trips
- Relocation process organization and management
- Translate documents when required
- Organizing and scheduling meetings
- Preparing and processing different types of invitations for foreign customers and partners
- Communicating with translators, notaries,  realtors, couriers, drivers, support services of different companies, etc. when required
- Support other company departments and teams
- Coordinate office activities and support corporate events / teambuildings

**Requirements:**

- English - Upper-Intermediate+ 
- Estonian language - Upper-Intermediate+
- Basic administration experience (Office Manager, Personal Assistant, Departments Assistant) 
- High attention to detail, self-organization, and ability to multitask 
PC literacy, good MS Office skills 
- Problem-solving skills 
- Ability to learn and retain new information quickly 
- Ability to handle multitasking productively 
- Great team player: optimistic, organized, flexible, helpful
 
**What we provide:**

We understand that our team members are essential to making our goals a reality, so we value and empower them to share their vision. And we reward this kind of passion with highly competitive compensation and exceptional benefits, such as:
·     Competitive compensation and regular performance-based salary and career development reviews
·     Passionate experienced team, friendly atmosphere
·     Professional and career growth
·     Paid time off - 18 business days per year (20 business days after 2 years of cooperation) + national public holidays
·     Non-documented sick leave - 4 business days per year
·     Documented sick leave - 20 business days per year
·     Family leave - 3 paid business days in case of marriage, childbirth, or bereavement
·     English learning courses
·     Opportunities to participate in professional forums and conferences
·     Regular corporate events and team-buildings
·     Enjoyable working environment: comfortable and fully equipped office and the possibility to work from home