page_title: Official communications of the Chinese Empire
section_title: Memorials
hierarchical_section_title: Official communications of the Chinese Empire / Memorials
caption_attribution_description: 中文: 康熙五十七年兩廣總督楊琳關於廣州十三行的奏折。
context_page_description: The Chinese Empire, which lasted from the 221 BCE until 1912 AD, required predictable forms and means of communication. Documents flowed down from the Emperor to officials, from officials to the Emperor, from one part of the bureaucracy to others, and from the Emperor or his officials to the people. These documents, especially memorials to the throne, were preserved in collections which became more voluminous with each passing dynasty and make the Chinese historical record extraordinarily rich.
context_section_description: A memorial, most commonly zouyi, was the most important form of document sent by an official to the Emperor. In the early dynasties, the terms and formats of the memorial were fluid, but by the Ming dynasty (1368-1644), codes and statutes specified what terminology could be used by what level of official in what particular type of document dealing with what particular type of problem. Criminal codes specified punishments for mistranscriptions or using a character that was forbidden because it was used in one of the emperor's names. The Emperor might reply at length, perhaps dictating a rescript in response. More often he made a notation in the margin in vermilion ink (which only the emperor could use) stating his wishes. Or he might simply write "forward to the proper ministry," "noted," or use his brush to make a circle, the equivalent of a checkmark, to indicate that he had read the document.
  In 1370, the Hongwu emperor established an office to organize the flow of memorials, which could come from both officials and commoners, and this became the Office of Transmission (Tongzheng si). The staff copied each memorial received, and forwarded the original to the emperor. The emperor once severely scolded a director of the office for failing to report several memorials: “Stability depends on superior and inferior communicating; there is none when they do not. From ancient times, many a state has fallen because a ruler did not know the affairs of the people.” 
  
  By the height of the Qing dynasty (1644-1911) in the 18th century, memorials from bureaucrats at the central, provincial, and county level supplied the emperors (and modern historians) with personnel evaluations, crop reports, prices in local markets, weather predictions, intelligence on social affairs, and any other matter of possible interest.  
  Memorials were transported by government couriers and then copied and summarized by the Grand Secretariat, which itself had been perfected in the preceding Ming dynasty. They would be copied by clerks and entered into official registers.
  This bureaucracy saved the emperor from being swamped with tedious detail but might also shield him from information which he needed to know. The Kangxi Emperor (r. 1672-1720), the Yongzheng Emperor (r. 1720-1736), and the Qianlong Emperor (r. 1736-1793) therefore developed a supplementary system of "Palace Memorials" (zouzhe) which they instructed local officials to send directly, without passing through bureaucratic filters. One type, the "Folding Memorial," was written on a page small enough for the Emperor to hold in his hand and read without being observed. The Yongzheng Emperor, who preferred the written system over audiences, increased the use of these palace memorials by more than ten times over his father. He found he could get quick responses to emergency requests instead of waiting for the formal report, or give frank instructions: Of one official he said, “he is good-hearted, hard-working old hand. I think he’s very good. But he’s a bit coarse... just like Zhao Xiangkui, except that Zhao is intelligent.” Likewise a provincial governor could frankly report that a subordinate was “scatter brained.” The emperor could then instruct the official to also submit a routine memorial. Most important, bypassing the regular bureaucracy made it easier for the emperor to have his own way without being restricted by the regulations of the administrative code.
  The system of memorials and rescripts, even more than personal audiences, was the emperor's way to shape and cement relations with his officials. Memorials could be quite specific and even personal, since the emperor knew many of his officials quite well. The Kangxi Emperor, for instance, wrote one of his generals:
  "I am fine. It is cool now outside the passes. There has been enough rain so the food now is very good... You're an old man -- are grandfather and grandmother both well?"
  But sometimes impatience broke through: "Stop the incessant sending of these greetings!" or "I hear tell you've been drinking. If after receiving my edict you 
caption: Folding memorial from an official to the Kangxi emperor
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