Document:

ex_106146.htm

Exhibit 10.21

 

	
			

				
			210 E. Earll Drive

			Phoenix, AZ 85012

			Ph: 602-364-6000

			Fax: 602-364-6013

			 

			

 

 

 

November 17, 2017 

Alan H. Silverman

VIA HAND DELIVERY

 

 

Dear Alan:

 

This letter agreement (this “Agreement”) will confirm our discussions and the understandings we have reached regarding your retirement from Cable One, Inc. (the “Company”) effective December 29, 2017 and related matters. Reference is made to the Restricted Stock Award Agreements, by and between you and the Company, dated July 8, 2015 (the “2015 Staking Grants Agreement”), dated January 4, 2016 (the “2016 Annual Grants Agreement”), dated January 3, 2017 (the “2017 Annual Grants Agreement”), and dated January 3, 2017 (the “2017 Time Based Grants Agreement,” and together with the 2015 Staking Grants Agreement, the 2016 Annual Grants Agreement, and the 2017 Annual Grants Agreement, the “RSA Agreements”), and the SARs Award Agreement, between you and the Company, dated September 1, 2015 (the “SARs Agreement”, and together with the RSA Agreements, the “Award Agreements”). Capitalized terms used in this Agreement and not otherwise defined herein shall have the respective meanings given to such terms in the applicable Award Agreements. 

 

On December 29, 2017 (the “Termination Date”), you will cease to be an employee of the Company. Following that date, you will receive a check from the Company which represents payment of your unpaid salary, less any amounts you may owe the Company and less appropriate statutory deductions, it being agreed that you will have no accrued but unused vacation or other paid time off as of the Termination Date . You should submit to me for review not later than January 12, 2018 any expense reports for unreimbursed business expenses (together with appropriate documentation, etc.) incurred prior to the Termination Date.

 

The Company agrees that it will treat your termination of employment with the Company as without “Cause” in accordance with the Award Agreements. As a result, your unvested SARs and Restricted Stock will be treated as follows:

 

	 	
			1.

				
			SARs. You will vest in a portion of the SARs granted to you pursuant to the SARs Agreement determined by multiplying the total number of SARs granted to you by the Pro-Ration Fraction and then subtracting the number of SARs that had vested in accordance with their terms prior to the Termination Date (“Vested SARs”). In accordance with Section 4 of the SARs Agreement, your Vested SARs and any other unexercised SARs that have vested in accordance with their terms prior to the Termination Date may be exercised within three months following the Termination Date. Upon your delivery to the Company of a written exercise notice within such three-month exercise period, the Company shall deliver to you or your legal representative the number of Shares (rounded down to the nearest whole Share) equal to the excess, if any, of the Fair Market Value per Share on the Termination Date over the Exercise Price, multiplied by the number of Vested SARs, subject to your satisfaction of any applicable withholding taxes. All SARs other than the Vested SARs and any other SARs that have vested in accordance with their terms prior to the Termination Date will be cancelled in exchange for the SARs Consideration (as defined below). 

			

 

 

 

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			2.

				
			Restricted Stock. You will vest in a portion of your Restricted Shares that were granted to you pursuant to the 2015 Staking Grants Agreement and the 2016 Annual Grants Agreement, determined by multiplying the total number of Restricted Shares outstanding prior to the Termination Date by the applicable Pro-Ration Fraction (“Vested Restricted Shares”), subject to your satisfaction of any applicable withholding taxes. All Restricted Shares granted to you pursuant to the 2015 Staking Grants Agreement and the 2016 Annual Grants Agreement that are not Vested Restricted Shares will be cancelled in exchange for the RSA Consideration (as defined below). You will forfeit without consideration all outstanding Restricted Shares granted to you in the 2017 Annual Grants Agreement and the 2017 Time Based Grants Agreement, since the Termination Date will occur before the first anniversary of the Grant Date. In accordance with Section 6 of the applicable RSA Agreement, you also shall vest and receive payment pursuant to this Agreement (and without duplication of any amounts due under any RSA Agreement) of all dividends accrued with respect to the Vested Restricted Shares for record dates prior to the Termination Date (the “Accrued Dividend Amount”). 

			

 

	 	
			3.

				
			All payments and benefits provided by the Company to you under this Agreement are in full satisfaction of all your rights under the Award Agreements and you shall not be entitled to any additional payment or benefits pursuant to the Award Agreements other than as set forth in this Agreement. 

			

 

	 	
			4.

				
			Your obligations under Appendix A of the Award Agreements (attached hereto as Annex B) shall remain in full force and effect for the entire period provided therein, and the provisions of Sections 11, 15 and 16 of the Award Agreements shall survive indefinitely.

			

 

 

 

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If you decide to use the services of an outplacement firm within three (3) months from the date of the Termination Date for purposes of your securing a new job, the Company will reimburse you for up to $5,000.00 in charges by such firm, upon receipt of appropriate documentation.

 

Your participation under all Company employee benefit plans will be in accordance with their terms, except to the extent set forth in this Agreement and attachments hereto. Any money in the benefit plans of the Company due to you will be distributed in accordance with standard Company policy and applicable federal and state statutes. You will be provided the Cancellation of Benefits Form concerning any options which may be available to you under the various benefit plans.

 

At no time shall you say or do anything to disparage the Company or take any actions detrimental to the best interests of the Company or any of its employees, including but not limited to, disclosure to third parties or any other use of information confidential to the Company. You also acknowledge your ongoing obligations under: (a) the Company Code of Business Conduct, including but not limited to your obligation not to use or disclose for your own advantage or profit, or the advantage or profit of any other person or entity, any confidential information as defined therein, and (b) Appendix A of the Award Agreements, including but not limited to restrictive covenants related to competition, solicitation, disparagement and confidential information.

 

The Company agrees to instruct its officers and human resource personnel to refrain from making any statement to any person outside of the Company that is critical or derogatory of you and/or your work performance or professional competency while you were employed at the Company. You should direct any reference inquiries to the Company Vice President of Human Resources or the President/CEO, and the Company agrees that, in response to inquiries for employment references, it shall provide a “neutral reference” consisting of your dates of employment and positions held and that you retired after 34 years of service. These restrictions do not prohibit either of us from providing truthful responses compelled by legal process or otherwise sought in any future legal, administrative or government investigative proceedings.

 

You shall return to the Company not later than the Termination Date any Company property (including, but not limited to, Company vehicle, computer equipment, cellphone, software, other Company property or equipment, credit cards, and keys) and permanently delete from any home computer or other electronic storage medium originals and any copies of any information or documents confidential or proprietary to the Company in your possession (including, but not limited to, any financial, tax, strategic or marketing documents created by or for the Company). Notwithstanding the foregoing sentence, upon removal by the Company of all documents confidential or proprietary to the Company from your Company-issued computer, you shall be entitled to retain ownership of such device for your personal use. In addition, you shall not apply for, seek, or accept (and, if hired, will immediately resign from) any position with the Company or any of its current or future divisions, subsidiaries or affiliates as an employee, except to the extent explicitly agreed to in advance by an authorized representative of the Company. 

 

 

 

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Subject to the terms of the Release (as defined below) and to the extent permitted by applicable law and regulations, you agree that you will not voluntarily participate in any investigation, suit or proceedings by any other individual against the Company. Subject to the terms of any consulting agreement entered into by and between you and the Company, you further agree to cooperate with and assist the Company in the defense of any claim or proceeding brought against it or any of its related persons or entities arising out of any aspect of the performance of your job while employed. This cooperation and assistance shall include, but not be limited to, making yourself available at reasonable times to respond to requests for information from the Company’s management and its attorneys and attendance at any legal or administrative proceedings where the Company determines (in its sole discretion) that your attendance is necessary. The Company shall use its reasonable best efforts to provide you with at least 48 hours prior notice of any such requests for attendance.

 

Nothing in this Agreement shall be deemed or construed as an admission by the Company of the validity of any claim or allegation you may have in connection with your employment with the Company or the termination of that employment and the Company specifically disclaims any liability to, or discrimination against you or any other person, on the part of itself, its employees, directors, officers or agents.

 

Furthermore, in exchange for your: (a) acknowledgement of and continued compliance with the restrictive covenants set forth in Appendix A of the Award Agreements; (b) compliance with the other terms and conditions of this Agreement; and (c) execution of and compliance with a general release of claims in the form annexed hereto as Annex A (the "Release"), you will receive, as set forth below, a series of two payments (collectively, the “Separation Consideration”), which in aggregate consists solely of:

 

(i) $615,000.00, reflecting payment of twelve months of your annual base salary as of the Termination Date plus an additional $300,000.00;

 

(ii) $60,000.00 reflecting approximately twenty-four (24) months of premiums for medical and dental coverage pursuant to COBRA;

 

(iii) $35,511.00, reflecting payment of the Accrued Dividend Amount; and

 

(iv) in accordance with Annex C (which provides, solely for illustrative purposes, a hypothetical FMV (as defined below) of the Company’s common stock of $740.00 per share):

 

 

 

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(Y) the product of (a) closing per-Share price of the Company’s common stock as listed on the New York Stock Exchange or another national stock exchange or quotation system on the Termination Date (the “FMV”) and (b) 254 (such product, the “RSA Consideration”); and

 

(Z) the product of (a) the FMV minus the SARs Exercise Price and (b) 4,719 (such product, the “SARs Consideration”); provided, that if the SARs Consideration is a negative number, the SARs Consideration shall be deemed to be zero.

 

The Separation Consideration will be paid in one installment, which shall be paid on January 12, 2018; provided, that such payment shall only be paid if the Release has become effective and irrevocable. For the avoidance of doubt, if any portion of the Release has been validly revoked, you shall not be entitled to any of the Separation Consideration.

 

The arrangements provided for in this Agreement include all payments to which you might otherwise be entitled as a result of your employment with and/or separation from the Company (including, but not limited to, salary, vacation, flex days, commissions, severance, notice, stock or equity awards, or bonus pay and the other understandings in this Agreement). For the avoidance of doubt, you agree that (i) you are only entitled to the Separation Consideration upon the effectiveness of the Release and (ii) you are not entitled to (A) any bonus or similar payment in connection with your employment with the Company during calendar year 2017 or (B) any further payments in connection with your employment, including with respect to vacation, flex days, or any similar paid time off program administered or maintained by the Company.

 

All payments provided to you under this Agreement, including without limitation the Separation Consideration, shall be subject to appropriate tax and other withholdings and deductions and reported on IRS Forms W-2, 1099, or otherwise, as determined by the Company in its sole discretion. You acknowledge that you have not relied on any statements or representations by the Company with respect to the tax treatment of the payments described in this Agreement and that you are solely responsible for payment of all taxes required to be paid in connection with the Separation Consideration. If any taxing body determines that the tax treatment of any such payment was incorrect and that greater amounts should have been withheld from such payment, you acknowledge and assume all responsibility for paying those amounts and further agree to indemnify and hold the Company harmless for payment of any additional taxes and any interest and penalties thereon. 

 

This Agreement and its attachments and other incorporated documents contain the entire agreement between you and the Company concerning your employment with the Company and your separation therefrom. Any and all prior agreements, representations, negotiations and understandings between the parties, oral or written, express or implied, relating to the subject matter herein, are hereby superseded. 

 

 

 

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This Agreement may be amended, changed or modified only by a written document signed by all parties hereto. No waiver of this Agreement or of any of the promises, obligations, terms or conditions hereof shall be valid unless it is written and signed by the party against whom the waiver is to be enforced.

 

This Agreement and all matters or issues collateral thereto shall be governed by the laws of the State of Delaware applicable to contracts entered into and performed entirely therein, without regard to principles of conflict of laws that could cause the application of the law of any jurisdiction other than the State of Delaware. Section 11 of the Award Agreements is hereby incorporated by reference.

 

To the extent permitted by law, the Company expressly reserves all rights and remedies available to it, including, without limitation, the right to recover all costs and expenses (including legal fees) that the Company is forced to incur because of your failure to honor your obligations under this Agreement.

 

It is intended that the provisions of this Agreement comply with Section 409A of the Internal Revenue Code of 1986, as amended (the “Code”), and all provisions of this Agreement shall be construed and interpreted in a manner consistent with the requirements for avoiding taxes or penalties under Section 409A of the Code. Except as specifically permitted by Section 409A of the Code, the benefits and reimbursements provided to you under this Agreement during any calendar year shall not affect any benefits and reimbursements to be provided to you under this Agreement in any other calendar year, and the right to such benefits and reimbursements cannot be liquidated or exchanged for any other benefit and shall be provided in accordance with Treas. Reg. Section 1.409A-3(i)(1)(iv) or any successor thereto. Furthermore, reimbursement payments shall be made to you as soon as practicable following the date that the applicable expense is incurred, but in no event later than the last day of the calendar year following the calendar year in which the underlying expense is incurred. For purposes of Section 409A of the Code, each payment hereunder will be deemed to be a separate payment under Treasury Regulation Section 1.409A-2(b)(2)(iii). It is intended that your termination of employment on the Termination Date will constitute a "separation from service" within the meaning of Section 409A of the Code.

 

You shall keep confidential the terms and fact of this Agreement and the circumstances surrounding your separation from the Company and not disclose them to anyone, other than your immediate family and professional advisors so long as such disclosure is accompanied by a direction that the recipient must keep the information confidential, without the Company’s prior written permission.

 

You acknowledge that you: (a) fully understand the terms of this Agreement; (b) have been advised by the Company to consult with counsel and have had a full and fair opportunity to review this Agreement with counsel of your choosing; (c) are entering into this Agreement knowingly and voluntarily and in return for consideration you otherwise would not be entitled to receive.

 

 

 

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The provisions of this Agreement are severable. If a court of competent jurisdiction rules that any provision of this Agreement is invalid or unenforceable, that provision shall be automatically modified to the extent necessary to make it valid and such a ruling shall not affect the validity or enforceability of any other provision of this Agreement. Further, if a court should determine that any portion of this Agreement is overbroad or unreasonable, such provision shall be given effect to the maximum extent possible by narrowing or enforcing in part that aspect of the provision found overbroad or unreasonable.

 

This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures obtained via facsimile or in .pdf format shall be deemed valid as if they were inked originals.

 

If this Agreement correctly sets forth our agreement, please sign and return the enclosed copy of this Agreement to me. The original is for your records.

 

 

We wish you the best of luck in your future endeavors.

 

 

	 	
			Sincerely,

			 

			/s/ Julia M. Laulis

			 

			Julia Laulis

			President & CEO

			

 

 

 

IN WITNESS WHEREOF, you have acknowledged your agreement with and acceptance of these terms and duly executed this Agreement.

 

 

Accepted and agreed:

 

/s/ Alan H. Silverman

    ALAN H. SILVERMAN

 

 

Date: November 17, 2017ifsrercsigned20180223

1544609_6 February 21, 2018 RERC, LLC 6600 Westown Parkway Suite 260 West Des Moines, IA 50266 Attention: Mr. Kenneth P. Riggs, Jr. Re: TIAA Real Estate Account - ERISA Independent Fiduciary Dear Mr. Riggs: This amended and restated letter agreement (the “Agreement”) sets forth the terms and conditions under which Teachers Insurance and Annuity Association of America (the “Company” or “TIAA”) offers to appoint RERC, LLC, a Situs Company, (“RERC”) to serve as the Independent Fiduciary, as defined below, under the Employee Retirement Income Security Act of 1974, as amended (“ERISA”) for the Company’s real estate pooled separate account, called the TIAA Real Estate Account (the “Account”).  The Account is designed primarily for investment by participants in retirement plans qualified under §401(a) and §403(a) of the Internal Revenue Code of 1986, as amended (“Code”), Code §403(b) plans, and certain individual retirement annuities under §408 of the Code. As used hereunder, each of Company and Independent Fiduciary shall also be referred to as a “Party” and collectively, the “Parties.”  This Agreement hereby amends and restates in its entirety the prior letter agreement between the Parties hereto dated February 2, 2015.  1. Background On October 17, 1996 the Company was granted a prohibited transaction exemption (“PTE”) from the Department of Labor (“DOL”), PTE 96-76, Exemption Application No.D- 09915, 61 Fed. Reg. 54229 (1996). PTE 96-76 provides an exemption from certain potential prohibited transactions under § 406 of ERISA and § 4975 of the Code with respect to certain transactions or classes of transactions involving the Account. Among other features, the Account offers a stand-by liquidity mechanism under which units of interest in the Account (“Units”) may be purchased or sold by the Company.  PTE 96-76 contemplates that various aspects of the Account’s operation will be subject to the oversight of an Independent Fiduciary (“Independent Fiduciary”) which will be a business organization with substantial real estate investment experience and which will be familiar with the responsibilities of a fiduciary with respect to benefit plans under ERISA. The Independent Fiduciary will act for the exclusive benefit of the plans and plan participants who elect to participate in the Account.  As used hereunder, the term “Independent Fiduciary” shall refer to RERC.  Exhibit 10.1

 

1544609_6 Included in PTE 96-76, Section III (e), 61 Fed. Reg. 54230-54231, are descriptions of the responsibilities of the Independent Fiduciary.  The valuation procedures and rules for the Account are described in Exhibit A to this Agreement and in the proposed PTE, 61 Fed. Reg. 15128, pages 15134-15136 (1996). 2. Compensation Compensation for services rendered by RERC pursuant to this Agreement shall be paid from the Account in the amounts and in accordance with the terms and conditions set forth in Schedule 1 attached hereto. 3. Duties and Responsibilities of the Company The Company is an investment manager, as defined in Section 3(38) of ERISA, with respect to the Account, and shall be primarily responsible, as a fiduciary under ERISA, for all aspects of the establishment and administration of the Account. The Company alone shall be responsible for making determinations with respect to the acquisition and disposition of properties by the Account and for all other aspects of the investment of Account assets, subject to the duties and responsibilities of specifically set forth in PTE 96-76 and paragraph 4 hereof. 4. Duties and Responsibilities of Independent Fiduciary A. The Independent Fiduciary’s duties and responsibilities under this Agreement shall be those set forth in PTE 96-76 and as described below: (1) The Independent Fiduciary will review and approve the valuation of the Account and of the properties held in the Account as outlined in the proposed PTE, 61 Fed. Reg. 15128, pgs. 15134-15136 and as more specifically described in the valuation procedures and rules which have been adopted for the Account by the Company (the “Valuation Procedures and Rules”) and which shall be subject to the approval of the Independent Fiduciary.  A current copy of the Valuation Procedures and Rules for the Account is attached hereto as Exhibit A. (2) The Independent Fiduciary will approve the appointment of all independent appraisers retained by the Company to perform periodic valuations of Account properties. For this purpose, the Company will forward to the Independent Fiduciary information provided to the Company with respect to the background, education and experience of each such independent appraiser. (3) The Independent Fiduciary may require an appraisal in addition to those conducted by an independent appraiser appointed as provided in clause (2) above, when it believes that the characteristics of a particular property have changed materially or with respect to any property where it deems an additional appraisal to be necessary or appropriate in order to assure a correct Account valuation. The Independent Fiduciary will perform such reviews of Account properties as it may determine to be necessary or desirable in establishing the necessity of such additional appraisals. The Independent Fiduciary shall have the authority to designate independent appraisers to be hired by the Company to perform any such additional appraisals, but the Company hereby reserves the right to disapprove any such selection. Accordingly, the Independent Fiduciary shall notify the Company at least fourteen (14) days prior to the anticipated hiring of any appraiser not previously approved by the Company. Any such appraiser 

 

1544609_6 will be deemed approved by the Company if the Company fails to object within fourteen (14) days of receipt of the aforesaid notice and the Company will, thereupon, hire such appraiser. The Company may in its sole discretion withdraw its approval of an appraiser at any time prior to hiring such appraiser for future appraisals by giving a notice of withdrawal of its approval. (4)      The Independent Fiduciary shall review purchases and sales of Units (as defined in PTE 96-76, Section IV(P), 61 Fed. Reg. 54233) by Account participants and the Company to assure that correct Account values are applied. With respect to the foregoing, the Independent Fiduciary may rely upon the truth, completeness and correctness of information provided to it by the Company or by the independent auditor designated by the Company with respect to the Account. (5)      If required under PTE 96-76, the Independent Fiduciary will determine with the Company the appropriate “Trigger Point” (as defined in PTE 96- 76, Section IV(o), 61 Fed. Reg. 54233) relating to the level of the Company’s ongoing ownership of Liquidity Units (as defined in PTE 9676, Section IV(g), 61 Fed. Reg. 54232) in the Account and the manner in which any reduction of the Company’s participation in excess of such Trigger Point is to be effected as contemplated under the PTE. If the Independent Fiduciary believes that asset sales are desirable in order to reduce the Company’s ownership of Units in the Account, then the Independent Fiduciary will participate in the planning of any such program of sales, including the selection of the properties to be sold and the guidelines to be followed in making such sales. (6)      In the event of the termination of the Account as described in PTE 96-76, Section III(e)(10) and (11), 61 Fed. Reg. 54231, the Independent Fiduciary will approve the sale of Account properties and supervise Account operation during the “Wind Down” period (as defined in PTE 96-76, Section IV(q), 61 Fed. Reg. 54233).   Such period will commence with the Company’s notice to Account participants of its termination of the Account and will end on the date that no Units are held by any Participant and, if applicable, Participating Plans (as such terms are defined in PTE 96-76, Section IIII, 61 Fed. Reg. 54229 and Section IV(h), 61 Fed. Reg. 54232, respectively). (7) The Independent Fiduciary will review and approve the investment guidelines established by the Company for the Account and will monitor the conformity of all property acquisitions and sales with the requirements of such guidelines. (8)      With respect to any other transaction or matter involving the Account that is submitted to the Independent Fiduciary by the Company, the Independent Fiduciary will review said transaction or matter in order to determine whether it is fair to the Account and in the Account’s best interests. (9) The Independent Fiduciary and management of the Company, acting on behalf of the Account, may agree to have more frequent communications than required under PTE 96-76 and under this Agreement to discuss the affairs of the Account, including but not limited to the economic conditions impacting the commercial real estate markets and valuations of the assets and liabilities in the Account and oversight with respect to the Account’s liquidity position from time to time. B.      In the event that the Company or the DOL or any other governmental agency requires or requests the Independent Fiduciary to perform additional functions reasonably related 

 

1544609_6 to the type of review described herein, or to undertake duties with respect to the Account beyond those specifically enumerated herein, these additional duties and functions shall be deemed to be included among the duties of under this Agreement, provided that: (1) The Company requests the Independent Fiduciary to perform such activity in writing; and (2) The Independent Fiduciary and the Company determine the nature and amount of any additional compensation that may be appropriate with respect to such additional duties. If the Independent Fiduciary and the Company are not able to agree upon the nature and amount of any additional compensation, the Independent Fiduciary and the Company hereby agree to submit any disputed issues to arbitration conducted in accordance with the rules (“Rules”) of the American Arbitration Association (“AAA”) then in effect and to be bound by the results thereof; provided, however, that the Independent Fiduciary shall nevertheless perform the additional duties described above during the time required for a final determination to be made with respect to the nature and/or amount of any additional compensation that it may receive.   Any such arbitration will be conducted before a panel of three arbitrators selected using the screening process provided in the Rules.  The arbitration panel, and not any federal, state or local court or agency, shall have exclusive authority to resolve any dispute relating to payment of such additional compensation to the Independent Fiduciary as referenced in this paragraph 4.B.(2).  The arbitration panel shall have no power to award non-monetary or equitable relief of any sort and such panel shall also have no power to award damages inconsistent with the terms of this Agreement.  Judgment on any arbitration award may be entered in any court having jurisdiction over this Agreement.  C.      The Independent Fiduciary will meet with the Company on no less than a quarterly basis to review the activities of the Account and the actions that the Independent Fiduciary has taken under this Agreement. The Independent Fiduciary will submit to the Company a summary report from time to time as it may deem necessary or appropriate, but no less frequently than annually. Such report shall be a written report that summarizes and explains all actions and activities that the Independent Fiduciary has undertaken since the submission of the last such report or the commencement of its terms, except those actions and activities that the Independent Fiduciary in its judgment deems to be not material. All or any part of any such report may, after consultation with the Independent Fiduciary, be provided by the Company to any Account participant or to the DOL or any other governmental agency. The Independent Fiduciary shall maintain appropriate records of its actions and activities under this Agreement and will allow the Company to review such records during normal business hours upon reasonable prior request by the Company, and the Company, after consultation with, may provide the results of any such review to the DOL or to any other governmental agency. D.      The Independent Fiduciary may make all reasonable inquiries, consult with whomever it reasonably deems necessary, do all acts that are reasonably necessary to the performance of its duties, and review such Company documents as are reasonably appropriate for carrying out its responsibilities under this Agreement. All work to be performed, pursuant to this paragraph 4, may be performed during normal business hours at the Company’s Home Office, 730 Third Avenue, New York, New York 10017-3206 or such other place as may be reasonably designated by the Independent Fiduciary, including its offices. 5. Representations, Warranties and Covenants

 

1544609_6 The Independent Fiduciary represents and agrees that: A. The Independent Fiduciary has at least five years of experience with respect to commercial real estate investments. B.  The gross income which is received by the Independent Fiduciary (or any partnership or corporation of which is a 10 percent or more partner or shareholder) from the Company and its affiliates (as defined in PTE 96-76, Section IV(b), 61 Fed. Reg. 54231-54232) for any fiscal year ending during the term of this Agreement shall not exceed 5 percent of its annual gross income from all sources for the preceding fiscal year. Such income limitation will include services rendered to the Account as the Independent Fiduciary under any PTE granted by the DOL. The Independent Fiduciary will provide, on or before February 15, of each year, a written report to the Company of the gross income it received from the Company in the prior fiscal year as a percentage of the gross income received during the preceding fiscal year. C.      The Independent Fiduciary shall not (i) acquire any property from, sell any property to or borrow any funds from, the Company or any of its affiliates during the period for which it serves as an Independent Fiduciary under this Agreement and for a period of six months thereafter, or (ii) negotiate any such transaction described in (i) during the period that serves as the Independent Fiduciary. D.  In the event that the DOL requires additional representations by the Independent Fiduciary, it is agreed that the Independent Fiduciary will make any such reasonably required representations that are true in fact. 6. Independent Status As the Independent Fiduciary, the Independent Fiduciary shall not be an agent of the Company. In keeping with this status, the Independent Fiduciary shall be free to control its method of fulfilling its responsibilities within the framework of its obligations to the Participants (and their beneficiaries) and, if applicable, Participating Plans (as such terms are defined in PTE 96-76, Section IIII, 61 Fed. Reg. 54229 and Section IV(h), 61 Fed. Reg. 54232, respectively) and to the Company. 7. Fiduciary Standards and Confidentiality A. Fiduciary Standards (1) Notwithstanding any other provision of this Agreement, it is understood that the Independent Fiduciary will act as a fiduciary, as defined in ERISA, with respect to the Participants and their beneficiaries (and, if applicable, Participating Plans) that invest in the Account, and that the Independent Fiduciary will perform its duties under this Agreement for the exclusive benefit of such Participants, their beneficiaries and Participating Plans and in conformity with the legal requirements imposed upon it by ERISA. (2) It is understood that the Independent Fiduciary will not unnecessarily engage in any activity in connection with this appointment that is adverse to the interest of the Company. The Independent Fiduciary may provide similar independent fiduciary services with 

 

1544609_6 respect to other benefit plans subject to ERISA; provided, however, that the Independent Fiduciary does not use or disclose in such relationships Confidential Information (as defined below) obtained by the Independent Fiduciary in the course of providing services under this Agreement. (3) Upon termination of this Agreement, the Independent Fiduciary will disclose to the Company all material in its possession that has been released to it by the Company or produced pursuant to this Agreement. Such material may be retained by the Independent Fiduciary if it deems such retention to be necessary to protect its interests or the interests of the Participants and their beneficiaries (and, if applicable, Participating Plans) that have invested in the Account. If the Independent Fiduciary retains any such material, it shall promptly notify the Company in writing of such action. The aforesaid notice shall include an itemized list of all retained documents and other materials. Upon receipt of the aforesaid notice, or at any time thereafter, the Company may at its option, require that the Independent Fiduciary deliver all such retained material to the person who succeeds to its position as Independent Fiduciary.  However, the Independent Fiduciary may retain any materials that it deems necessary to protect its interests, provided that copies of said materials are furnished to either the Company or the Independent Fiduciary’s successor as Independent Fiduciary, upon request. B. Confidentiality. In connection with this Agreement, certain Confidential Information (as defined below) regarding each Party (such party a “Disclosing Party”) may be disclosed to the other Party (such party a “Recipient Party”) in order for each Party to perform their respective obligations hereunder.  (1) Definitions.  For purposes hereof, the definitions of Company and Independent Fiduciary shall be deemed to include any parent, subsidiary, affiliate of, or entity under common control with any entity constituting the Company or Independent Fiduciary.  “Affiliates” shall mean a business entity now or hereafter controlled by, controlling or under common control with either Company or Independent Fiduciary.  “Control” exists when an entity owns or controls directly or indirectly 50% or more of the outstanding equity representing the right to vote for the election of directors or other managing authority of another entity.  “Representatives” shall mean any of TIAA’s or Independent Fiduciary’s directors, officers, employees, agents or advisors (including, without limitation, attorneys, accountants and contractors or consultants retained by either Party).  (2) Confidential Information.  As used herein, Confidential Information shall mean any of the following information regarding either TIAA or Independent Fiduciary disclosed before or after the date hereof (“Confidential Information”): a. any data or information that is competitively sensitive and not generally known to the public, including but not limited to, products, business and marketing plans, marketing strategies or techniques, financial information, pricing, operations, vendor relationships, customers or customer relationships, customer profiles, sales estimates, trade secrets and internal performance results relating to the past, present or future business activities of Independent Fiduciary or TIAA or any of their customers, subsidiaries, or third party vendors; b. any scientific or technical information, concepts, design, process, procedure, formula, or improvement that is commercially valuable, not generally known to the 

 

1544609_6 public and secret in the sense that its confidentiality affords TIAA or Independent Fiduciary a competitive advantage over its competitors; and c. all documentation, media, reports, data, specifications, computer hardware or software, computer programs, source code, object code, flow charts, mappings, interfaces, databases, inventions, engineering and laboratory notebooks, drawings, diagrams, schema, prototypes and models, know-how, show-how, trade secrets and any other tangible manifestation (including data in computer or other digital format) of any of the foregoing, whether or not patentable or copyrightable; and d. Highly Confidential Information. Highly Confidential Information (“HCI”) shall mean non-public information that, if disclosed in violation of the terms of the Agreement, could have a material adverse impact to TIAA’s business or operations, including, but not limited to, (i) material non-public information about TIAA’s business, finances or operations; (ii) authentication data, such as PINs or passwords; (iii) cryptographic keying material, with the exception of public keys; (iv) information related to an information security incident; or (v) other Confidential Information that TIAA classifies as HCI in accordance with TIAA’s data classification policies (3) Confidentiality Obligations.  Except as expressly authorized by prior written consent of the Disclosing Party, the Recipient Party shall: a. limit access to and use of any Confidential Information received by it to its Representatives who have a need-to-know in connection with evaluating the Opportunity, and only for use in connection therewith; b. advise its Representatives having access to the Confidential Information of the proprietary nature thereof and of the obligations set forth in this Agreement;  c. take appropriate action by agreement with its Representatives having access to the Confidential Information to fulfill its obligations under this Agreement; d. safeguard all Confidential Information received by it using a reasonable degree of care, but not less than that degree of care used by it in safeguarding its own similar information or material; and e. not disclose or disseminate any Confidential Information received by it to third parties not authorized hereunder without the prior written consent of the Disclosing Party.   (4) Return of Confidential Information.  Upon the request of the Disclosing Party, the Recipient Party shall collect and surrender (or confirm the destruction or non- recoverable data erasure of) all Confidential Information and all memoranda, notes, records, drawings, manuals, records, and other documents or materials (and all copies of same, including “copies” that have been converted to computerized media in the form of image, data or word processing files either manually or by image capture) based on or including any Confidential Information, and such destruction shall be certified in writing to the Disclosing Party by an authorized officer of the Recipient Party supervising such destruction; provided, however, that RERC may retain such limited media and materials containing Confidential Information of the Company for customary archival and audit purposes (including with respect to regulatory compliance). (5) Exceptions.  Notwithstanding anything herein to the contrary, no obligation or liability shall accrue hereunder with respect to any Confidential Information that: 

 

1544609_6 a. was in the public domain prior to the date of this Agreement or subsequently came into the public domain through no act of the Recipient Party; b. was lawfully received by the Recipient Party from a third party free of any obligation of confidentiality to such third party; c. was already in the lawful possession of the Recipient Party prior to receipt thereof from the Disclosing Party; d. is required to be disclosed in a judicial or administrative proceeding, or as otherwise required to be disclosed by law; provided, however, the Recipient Party shall give as much advance notice (unless prohibited by law) of the possibility of such disclosure as practicable so the Disclosing Party may attempt to stop such disclosure or obtain a protective order concerning such disclosure with Recipient Party’s reasonable assistance, at Disclosing Party’s expense; e. was independently developed by the Recipient Party without using or referring to the Disclosing Party’s Confidential Information; or f. is disclosed by the Recipient Party in accordance with prior written approval of the Disclosing Party. (6) No Rights in Confidential Information.  This Agreement does not confer any right, license, interest or title in, to or under the Confidential Information to the Recipient Party and no license is hereby granted to the Recipient Party, by estoppel or otherwise, under any patent, trademark, copyright, trade secret or other proprietary rights of the Disclosing Party. Title to the Confidential Information shall remain solely in the Disclosing Party. 8. Personnel with Primary Responsibility; Successor The Independent Fiduciary agrees that, without limiting its responsibilities under this Agreement or under ERISA, primary responsibility for the performance of the services contemplated under this Agreement shall be assigned to Kenneth P. Riggs, Jr., and that the Independent Fiduciary will use its best efforts to assure that Kenneth P. Riggs, Jr. continues to act in such capacity during the term of this Agreement.  In the event that Kenneth P. Riggs, Jr. does not, for any reason, continue to serve in such capacity, the Independent Fiduciary agrees that it will assign primary responsibility for the duties contemplated under this Agreement to a senior employee of the Independent Fiduciary of similar experience and ability (the “Successor”).  Any Successor shall be subject to the written approval or rejection by the Company (which approval or rejection shall be made by the Company in its sole discretion) within forty-five (45) days of the Company’s receipt of written notice from the Independent Fiduciary of the Successor.  Any such Successor will be deemed approved by the Company if the Company fails to reject the Successor within such forty-five (45) day period.  9. Effective Date/Termination Notice A. The term of the Agreement shall become effective on March 1, 2018. B. The Independent Fiduciary’s appointment shall commence on the date this Agreement becomes effective for a term extending through February 28, 2021, and shall be renewable by the Company, from time to time, and without limitation on the number of renewals, for additional three (3) year terms.  The Company shall delegate to a special subcommittee of the Company’s Investment Committee (the “Subcommittee”) the sole power 

 

1544609_6 to renew any such appointment and the Subcommittee shall not renew the appointment if forty percent (40%) of the Subcommittee members disapprove of such renewal. Upon expiration of the Independent Fiduciary’s appointment without renewal this Agreement shall terminate. C. The Independent Fiduciary may terminate this Agreement at any time but must give at least one hundred eighty (180) days prior written notice to the Company. The Company must terminate this Agreement and the Independent Fiduciary’s appointment prior to the expiration of the term of its appointment if a majority of the Subcommittee members determines that: (1) the Independent Fiduciary has breached any representation set forth in paragraph 5 above; (2) that the Independent Fiduciary has failed to carry out its responsibilities under this Agreement in an effective manner, or is unable to do so; or (3) that a merger or restructuring of the Independent Fiduciary with or into another entity may cause a conflict of interest that shall impair the Independent Fiduciary’s ability to carry out its responsibilities under this Agreement in an effective manner. In addition, this Agreement shall be terminable, at the Company’s sole option, if (i) the Independent Fiduciary ever ceases to be a legal entity, whether through merger, acquisition or otherwise, or (ii) the Independent Fiduciary shall ever be owned directly by an ‘Affiliate’ (as such term is defined in PTE 96-76) of TIAA.  In the event that the Independent Fiduciary’s term shall terminate as described in this paragraph 9C., the Independent Fiduciary shall be compensated only for services performed by it prior to the date of such termination. D. Unless otherwise expressly provided herein, any notice, demand or request under this Agreement shall be deemed to have been properly given and served by depositing the same in First Class U.S. Mail, addressed as provided herein, postpaid and registered or certified with return receipt requested. Any such notice, demand or request shall be effective upon being deposited in such certified First Class U.S. Mail. However, the time period in which a response or action to any such notice, demand or request must be given or taken shall commence to run from the date of receipt on the return receipt of the notice, demand or request by the addressee thereof. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to be receipt of the notice, demand or request. E. Any notice given under this Agreement shall be in writing and addressed as follows: If to the Company (or such other person or persons as the Company may designate in writing to RERC): Chief Legal Officer Teachers Insurance and Annuity Association of America 730 Third Avenue New York, NY 10017-3206 If to RERC (or such other person or persons as the RERC may designate in writing to the Company): Mr. Kenneth P. Riggs, Jr. President RERC 6600 Westown Parkway, Suite 260 West Des Moines, IA 50266

 

1544609_6 riggs@rerc.com with a copy to the following address and email: Situs Attn: Legal Department 5065 Westheimer, Suite 700E Houston, TX 77056 legal@situs.com 10. Indemnification and Insurance A. Subject to the limitations below in clause C of this paragraph 10, the Independent Fiduciary shall be indemnified and saved harmless by the Account from and against any and all claims of liability arising in connection with the exercise of its duties and responsibilities to the Account by reason of any act or omission, including all expenses reasonably incurred in the defense of such act or omission, unless (1) it shall be established by final judgment of a court of competent jurisdiction that such act or omission involved a violation of the duties imposed by Part 4 of Title I of ERISA on the part of the Independent Fiduciary, or (2) in the event of a settlement or other disposition of such claim involving the Account, it is determined by written opinion of independent counsel acceptable to both Parties, that such act or omission involved a violation of the duties imposed by Part 4 of Title I of ERISA on the part of the Independent Fiduciary. B.      Subject to the limitations below in clause C of this paragraph 10, the Account shall pay expenses (including reasonable attorneys’ fees and disbursements), judgments, fines and amounts paid in settlement incurred by the Independent Fiduciary in connection with any of the proceedings described above, in advance of the final disposition of such proceedings, provided that (1) the Independent Fiduciary shall repay such advances to the Account, plus reasonable interest, if it is established by a final judgment of a court of competent jurisdiction, or by written opinion of independent counsel under the circumstances described above in clause A of this paragraph 10, that the Independent Fiduciary violated its duties under Part 4 of Title I of ERISA, and (2) the Independent Fiduciary shall, in the discretion and upon the request of the Company, provide a bond or make other appropriate arrangements for repayment of advances. Notwithstanding the foregoing, no such advances shall be made in connection with any claim against the Independent Fiduciary that is made by the Account or the Company, provided that upon the final disposition of such claim, the expenses (including reasonable attorneys’ fees and disbursements), judgments, fines and amounts paid in settlement incurred by the Independent Fiduciary shall be reimbursed by the Account to the extent provided above. C.      The indemnification provided under clauses A and B of this paragraph 10 shall apply only to claims and expenses not actually covered by insurance. The Independent Fiduciary agrees to maintain professional liability coverage that includes coverage for its responsibilities under this Agreement, with limits of at least $5 million for errors and omissions, $2 million for general business liability, and a $1 million fidelity bond, throughout the term of this Agreement. 11. Entire Agreement

 

1544609_6 This Agreement contains the entire agreement between the Parties with respect to the subject matter hereof and supersedes any and all prior written, oral or other understandings with respect to the subject matter hereof.  However, where the text of this Agreement contains express reference to PTE 96-76, or specific paragraphs of PTE 96-76 and the proposed PTE, 61 Fed. Reg. 15128 (1996), and the representations made therein, it is the intention of the Parties that PTE 96-76 and the proposed exemption be incorporated in this Agreement for the purpose of construing the meaning of such express references. This Agreement may not be changed orally or by conduct but only by an agreement in writing signed by both Parties. 12. No Waiver Failure to insist upon strict compliance with any of the terms, covenants, or conditions of this Agreement shall not be deemed a waiver of such term, covenant, or condition, nor shall any waiver or relinquishment of any right or power hereunder at any one or more times be deemed a waiver or relinquishment of such right or power at any other time or times. 13. Severability The invalidity or unenforceability any provision of this Agreement shall in no way affect the validity or enforceability of any other provision. 14. Choice of Law This Agreement and performance hereunder is subject to ERISA. However, to the extent that this Agreement and performance hereunder is not governed by ERISA or other applicable federal law, the laws of the State of New York shall apply without giving effect to any provisions relating to conflict of laws that would require the laws of another jurisdiction to apply.  The choice of law embodied in this paragraph 15 shall be effective irrespective of the jurisdiction in which any suit, action or proceeding may be instituted. 15. Written Information Security Program During the term of this Agreement, and thereafter for so long as RERC retains any TIAA HCI, RERC shall maintain an effective written information security program designed to protect any HCI provided by TIAA to RERC.  Please signify your acceptance by signing below and returning a copy of this Agreement to the Company. Sincerely, TEACHERS INSURANCE AND ANNUITY ASSOCIATION OF AMERICA By: Name: Robert L. Rivenbark Title: Sourcing Manager

 

1544609_6 Accepted: RERC, LLC By: ____________________________________ Name: ______________________________ Title: _______________________________ Kenneth P. Riggs, Jr. President

 

1544609_6 SCHEDULE 1 TEACHERS INSURANCE AND ANNUITY ASSOCIATION OF AMERICA INDEPENDENT FIDUCIARY COMPENSATION SCHEDULE FOR THE TIAA REAL ESTATE ACCOUNT The fee payable to RERC during the term of this Agreement shall be a fixed annual fee of Eight Hundred and Fifty Thousand Dollars ($850,000) for each 12 month period between March 1, 2018 and February 28, 2021, plus its reasonable out-of-pocket expenses.  One quarter of the fee for each such 12 month period set forth above shall be paid in arrears on the last business day of each calendar quarter, with the first pro rated payment due as of March 31, 2018 and the final pro rated payment due on February 28, 2021. In addition, the fee will be adjusted to reflect changes in the number of individual properties owned by the Account as compared to the number of individual properties owned as of February 28, 2018 (the “Baseline Level”), which Baseline Level shall be mutually agreed to between the Parties prior to such date.  Thereafter the Baseline Level shall be reset annually on February 1 of each succeeding year during the term of this Agreement to a level mutually agreed to between the Parties prior to such date.  For purposes hereof, an “individual property” shall mean a property that is appraised on a quarterly basis, regardless of whether the Account reports, for financial statement purposes, such property as an individual investment.  For every increase (decrease) of twenty-five (25) properties from the Baseline Level, the fee will increase (decrease) by twenty-five thousand dollars ($25,000) on an annualized basis as follows.  The fee increase (decrease), if any, will be assessed as of the first day of each calendar quarter and will be adjusted up (down) by Six Thousand Two Hundred and Fifty Dollars ($6,250) for every increase (decrease) of twenty-five (25) properties from the Baseline Level through the term of this Agreement.  As an example only, if the Baseline Level was 150 individual properties and as of July 1, 2018, the Account owned 176 individual properties, the fee would increase by $6,250 for the calendar quarter ending September 30, 2018.  If then, as of October 1, 2018, the Account owned 174 individual properties, the fee would decrease by $6,250 for the calendar quarter ending December 31, 2018 and overall be the same as the fee for the quarter ended June 30, 2018. Notwithstanding the foregoing, no further payment during any fiscal year shall be paid to RERC by the Company, the Account or any affiliates thereof if such payment, when aggregated with all other payments from the Company, the Account or its affiliates to RERC and its affiliates during such fiscal year, would exceed five percent (5%) of RERC’s annual gross income from all sources during RERC’s preceding fiscal year (the “5% Limit”). In addition to the covenants set forth in Section 5.B. of the Agreement, the Parties hereto agree to work in good faith and cooperate reasonably in advance of any payment under this Agreement to ascertain whether the 5% Limit may be reached, including but not limited to RERC making its independent auditors available for consultation with the Company, upon reasonable request and with reasonable notice. Direct out-of-pocket documented expenses shall be reimbursed as incurred and shall be limited to reasonable travel-related expenses, including transportation, hotels, and meals incurred in the performance of RERC’s duties.  RERC shall, however, bear the cost of all operating and administrative expenses relating to the performance of its obligations and duties under this Agreement.

 

1544609_6 EXHIBIT A TEACHERS INSURANCE AND ANNUITY ASSOCIATION OF AMERICA VALUATION PROCEDURES AND RULES FOR REAL ESTATE ACCOUNT This outline summarizes the basic elements of the valuation procedures and rules for the Account. Basic Principles 1.      The valuation of equity real estate holdings is not an exact science; it requires appraisals which are independent estimates of market value. A. Sales are the best measure of the value of equity real estate holdings, but since they don’t occur frequently, appraisals are generally believed to be the best estimate of value at a given point in time. B. External appraisals are expensive, and a balance is required between the accuracy of the estimate of value and the cost to the Account of additional appraisals. 2.      The Account’s valuation procedures and rules are under the direct supervision of an Independent Fiduciary and operate within guidelines and limits established by the Independent Fiduciary. Valuation Procedures for the Account 1. Independent Fiduciary. The valuation of Account properties is conducted under the supervision of the Independent Fiduciary. A. The valuation procedures and rules will be approved by the Independent Fiduciary. They cannot be changed without the consent of the Independent Fiduciary. B. The rules will limit the extent to which a property’s value can change without the prior approval of the Independent Fiduciary. C. The Independent Fiduciary may require a new independent appraisal of any property at any time. 2. Initial Valuation. The initial value of each property will be based on an independent appraisal at the time of closing of the purchase (or the contract price relating to the purchase, if there is no independent appraisal at the time of closing), which may result in a potential unrealized gain or loss reflecting the difference between the investment’s fair value and its cost basis (which is inclusive of all expenses relating to purchase, such as acquisition fees, legal fees and expenses, and other closing costs). 3. Scheduled Valuations. A. Independent Appraisals. Each property will be valued by an independent appraiser at least once per calendar quarter.

 

1544609_6 (i) The appraisal cycle will be set up so that properties will be independently appraised in as spread out a pattern as practical over the course of a calendar quarter, which is intended to result in appraisal adjustments, if any, that happen regularly throughout each quarter and not on one specific day in each quarter. This will be done by assigning to each property, at the time it is purchased, the month in which its independent appraisal will occur each year.     (ii) The independent appraisers selected by TIAA must be approved by the Independent Fiduciary. (iii) The following would be among the factors generally considered in the independent appraisals: ? description and condition of the property ? regional and local market conditions ? current and projected occupancy levels ? highest and best use of the property ? cost approach sales comparison approach ? income approach including discounted cash flow analysis B. Quarterly Reviews. TIAA’s staff will review each quarterly independent appraisal, in conjunction with the Independent Fiduciary, prior to the value reflected in that appraisal being recorded in the Account. (i) Appraisal assumptions (e.g. discount rates and rates of inflation) will be reviewed and revised as necessary. (ii) Occupancy levels, cash flow, etc. will be reviewed as well as regional and local market conditions. C. Accruals.  The Accumulation and Liquidity Unit Values of the Account may change by a daily accrual of projected income and expenses during a given month.  The Annuity Unit values of the Account may change on the last calendar day of each month by the accrual of projected income and expenses for that month. 4. Special Adjustments. The value of a given property could be adjusted at any time to reflect any immediate or significant changes in value. 5. Limits and Supervision. A. The Independent Fiduciary receives quarterly valuation reports from TIAA which detail Account activity. The format of these reports will be developed with the Independent Fiduciary. The Fiduciary will, therefore, be familiar with Account properties. B. Daily accruals of income and expenses, as well as incremental adjustments in property value (from quarterly updates), will be reported to the Independent Fiduciary as they are included in the Unit value calculation. C. Material changes in value (as described in D. below) will be approved by the Independent Fiduciary prior to inclusion in a Unit Value calculation 

 

1544609_6 D. TIAA cannot, without the prior approval of the Independent Fiduciary, change the values of one or more properties if such changes would exceed the following limits: (i) The adjustment would result in a 6 percent increase or decrease in the value of a given property since the last external appraisal of that property; (ii) The adjustments would result in a greater than 2 percent change in the value of the Account since the prior monthly valuation date; or (iii) The adjustments would result in a greater than 4 percent change in the value of the Account within any calendar quarter.

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