Document:

Exhibit
10.10

AWARD

	
  

  	
  New York City Transit

  

 

August 7, 2001

 

Mr. Jerome Cooper

President

Transit Facility Management Corporation

165-25 147th Avenue

Jamaica, New York 11434

 

RE:         Contract
No. 00D7815H, Access-A-Ride Paratransit Transportation Services. Purchase Order
No. W0208.

Dear Mr. Cooper:

You are hereby notified
that your proposal for the above referenced Contract has been accepted and that
the Contract is hereby awarded to your firm to provide city-wide Paratransit
services with a primary service area of Brooklyn/Queens. The Contract is deemed
to be in effect as of the above date. Enclosed is a fully executed copy of your
Contract with NYC Transit. Your purchase order number
is W0208 and it should be included on all invoices along with the contract
number.

Please be advised that
the award for Contract No. 00D7815H is for the estimated amount of $71,889,623.

Your Contract contains a
goal of 2% Minority Business Enterprise (MBE) and 1% Women Business Enterprise
(WBE) participation. The Contract (Schedule K, Article 16) requires that you
submit:

1.      Compliance
Reports: Monthly MBE/WBE Participation Report Form
(Form 15A.3) by the 15th of each month,
after the date of this award letter, to report the activity (or lack of
activity) for the approved MBE and WBE subcontractor(s).

2.      Work Force Utilization Report  (Form 257 –
Consultant Firms) on a semi-annual basis.

3.      A
Staffing Plan (Form staffpin) within
sixty (60) days of the date of this award letter.

4.      A
copy of executed subcontract agreements (FORM 15A.4)
with all MBE/WBE subcontractors within sixty (60) days of the date of this
award letter.

5.      A Work Schedule, within ninety (90) days of this award letter,
outlining when the MBE/WBE subcontractor(s) will commence and complete work on
the Contract.

All required MBE/WBE
correspondence and/or inquiries regarding this Contract should be directed to:

MTA New York City Transit
is an agency of the Metropolitan Transportation Authority, State of New York

 

Thomas Wallace, Manager,

Office of Civil Rights, Business
Programs

Metropolitan Transportation
Authority

130 Livingston Street – 10th Floor

Brooklyn, NY 11201

718-694-4716

Please submit invoices
for payment in accordance with Article 108 of the Specific Contract Provisions.
In response to your inquiry, please be further advised that the Authority shall
pay the Contractor for all its Non-Revenue Mobilization Costs and for all its
Fixed Costs for Work performed in the previous month, subject to amounts set
forth in the Price Schedule. However, at no time shall the Authority pay the
Contractor for the same budget item (e.g., Project Manager) under both the
Non-Vehicle Mobilization Costs and the Fixed Costs categories.

The Authority’s
reimbursement of your Revenue Vehicle insurance premiums for Year 1 are capped
according to the Price Schedule. On an annual basis the scheduled reimbursable
amount will be adjusted by the Authority to reflect the Contractor’s actual
insurance premium costs for the upcoming insurance coverage year in accordance
with Article 108.B.3(a)(ii) of the Specific Contract Provisions.

The Project Manager for
this Contract is:

Mr. Michael Cosgrove

MTA-NYCT, Paratransit Division

2 Broadway, 11th Floor

(646) 252-5041

E-mail:
micosgr@nyct.com

Questions concerning the
Contract should be directed to Ira Tillman, Senior Director at (718) 694-4218
or E-mail: irtillm@nyct.com. Please acknowledge receipt of this letter by signing
in the space denoted below and indicate the date of receipt. Return this letter
to Ira Tillman at 130 Livingston Street, Brooklyn, New York 11201.

Sincerely,

Timothy P. Rooney

Assistant Chief Procurement Officer

Negotiations

 

 

	
  ACKNOWLEDGEMENT:

  	
   

  
	
   

  	
   

  
	
  /s/ Michael Strasser

  	
   

  	
  08/07/01

  	
   

  
	
  SIGNATURE

  	
  DATE

  
	
   

  	
   

  
	
  MICHAEL STRASSER

  	
   

  	
  PROJECT MANAGER

  	
   

  
	
  PRINT NAME

  	
  TITLE

  
					

 

 

 

	
  130 Livingston Street 

  	
  Lawrence G. Reuter 

  
	
  Brooklyn, NY 11201

  	
  President

  

 

	
  

  	
  New York City Transit

  

 

September 20, 2001

Mr. Michael Strasser

Transit Facility Management Corp.

626 Wortman Avenue

Brooklyn, NY 11208

 

RE:         Contract
No. 00D7815h, NEW Purchase Order No. A1227.

Dear Mr. Strasser:

Please be advised that your
purchase order number W0208 has been deleted. Your new purchase order number
is A1227 and it should be included on all future invoices along with
contract number 00D7815H. Enclosed is the new purchase order.

It is imperative that the
Form staffpln, Form 15A.3, Form 15A.4 and subcontract agreements be submitted
by September 28, 2001 for final
compliance approval. Your Contract contains a goal of 2% Minority Business Enterprise
(MBE) and 1% Women Business Enterprise (WBE) participation. The Contract
(Schedule K, Article 16) requires that you submit:

1.      A
copy of Monthly MBE/WBE Utilization Report (Form 15A.3)
by the 15th of each month, after award of this Contract, to report the activity
(or lack of activity) for the approved MBE and WBE subcontractor(s).

2.      Work Force Utilization Report (MTA Standard Form WF- 257 – Service Firms)
on a semi-annual basis;

3.      A
Staffing Plan (Form staffpln) within
sixty (60) days of the date of this award letter;

4.      A
copy of subcontract agreements with all MBE/WBE subcontractors within sixty
(60) days of the date of this award letter;

5.      A
work schedule, within ninety (90) days of execution of this Contract, outlining
when the MBE/WBE subcontractor(s) will commence and complete work on the
Contract.

6.      A
copy of a properly executed Intent to Perform as Subcontractor/Subconsultant
(Form 15A.4) within five (5) days after award of this contract.
(Previously omitted from the award letter.)

 

All required MBE/WBE
correspondence and/or inquiries regarding this Contract should be directed to:

Nicole Jones, Manager Contract
Compliance

Office of Civil Rights, Business
Programs

Metropolitan Transportation
Authority

130 Livingston Street – Rm.
10053C

Brooklyn, NY 11201

718-694-5599

Sincerely,

Louis A. Montanti

Assistant Chief Procurement
Officer

C: I, Tillman, S. Myers,
G. Anderson, N. Villamagna, N. Jones, B. Marin

MTA New York City Transit
is an agency of the Metropolitan Transportation Authority, State of New York

Peter S. Kalikow, Chairman

 

 

	
  

  	
   

  	
  DATE:

  	
  09/14/2001

  
	
   

  	
   

  	
  TIME:

  	
  14:21 PM

  
	
  

  	
  New York City Transit

  	
  ACCEPTANCE AND ORDER

  
					

 

	
  NEW YORK CITY TRANSIT

  	
  P.O. NUMBER

  	
  :

  	
  A1227

  
	
  130 LIVINGSTON
  ST. – 6TH FLOOR

  	
  ORDER DATE

  	
  :

  	
  08/07/2001

  
	
  BROOKLYN, NEW
  YORK 11201

  	
  VENDOR–NUMBER

  	
  :

  	
  00–004–6092

  
	
  SEE BELOW FOR
  SHIPMENT INFORMATION

  	
   

  
	
   

  	
   

  
	
   

  	
  TRANSIT FACILITY MANAGEMENT

  	
  MARK ALL INVOICES & SHIPMENTS

  
	
   

  	
  626 WORTMAN
  AVENUE

  	
  WITH ABOVE NUMBERS

  
	
   

  	
  BROOKLYN  NY  11208

  	
   

  
	
   

  	
  ATT: MICHAEL
  STRASSER

  	
   

  

 

YOU ARE HEREBY NOTIFIED THAT
YOUR BID FOR THE ARTICLES LISTED IN THE SCHEDULE BELOW HAS BEEN ACCEPTED AND YOU
ARE HEREBY DIRECTED TO FURNISH SAME IN ACCORDANCE WITH THE TERMS THEREOF TO BE DELIVERED
AT TIME DESIGNATED IN SAID PROPOSAL. REFER ANY QUESTIONS PERTAINING TO THIS
ORDER TO: NICHOLAS VILLAMAGNA NV TEL: (000) 000–0000 DELIVERY POINT(S): SEE
TEXT BELOW FOR DELIVERY OR SERVICE LOCATIONS

	
  PAYMENT TERMS:

  	
  NET 30 DAYS

  	
  CONTRACT NUMBER: 00D7815H

  	 

	
  FREIGHT TERMS  :

  	
  FOBDEL

  	 

	
   

  	 

	
   

  	
  PROJECT MANAGER:
  MICHAEL COSGROVE

  
	
   

  	
  TELEPHONE NO. :       
  (646) 252–5041

  
	
   

  	
   

  
	
   

  	
  REQ. NO. :  U–M03291

  
	
   

  	
  RC: 3041         CHGS:
  PARATRANSIT

  
	
   

  	
   

  
	
   

  	
  AWARD MADE BY
  CONTRACT DOCUMENTS.  THIS PURCHASE
  SHALL 

  
	
   

  	
  BE MADE IN
  ACCORDANCE TO ARTICLE 108 OF THE CONTRACT 

  
	
   

  	
  DOCUMENTS.

  
	
   

  	
   

  
	
   

  	
  PLEASE NOTE THAT
  CONTRACT NO. 00D7815H (00D7815) IS FOR

  ACCOUNTING PURPOSES) ONLY.

  
	
   

  	
   

  
	
   

  	
  PLEASE BE
  CERTAIN TO ENTER BOTH THE CONTRACT #00D7815H AND

  P.O. #A1227 ON ALL INVOICES SUBMITTED.

  
	
   

  	
   

  
	
   

  	
  SERVICE LOC:

  	
  1.

  	
  CITYWIDE

  
	
   

  	
  M. COSGROVE

  	
  (646) 252–5041

  
	
   

  	
   

  	
   

  
								

 

	
  ITEM

  	
   

  	
  AUTH

  	
   

  	
  QUANTITY

  	
   

  	
  U/M

  	
   

  	
  ACCT

  	
   

  	
  FUNC

  	
   

  	
  JOB

  	
   

  	
  UNIT PRICE

  	
   

  	
  AMOUNT

  
	
      01

  	
   

  	
  TA

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  808.28

  	
   

  	
  120

  	
   

  	
  93750

  	
   

  	
   

  	
   

  	
  71,889,623.00

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  CONTRACT #00D7815H (00D7815), ACCESS–A–RIDE
  PARATRANSIT TRANSPORTATION SERVICE, AWARDED TO TRANSIT FACILITY MANAGEMENT
  FOR A TERM OF 5 YEARS IN THE TOTAL ESTIMATED AMOUNT OF $71,889,623.00 FOR THE
  PRIMARY SERVICE AREA AND BASE IN BROOKLYN/QUEENS. HOWEVER, THE CONTRACTOR
  SHALL PROVIDE SERVICE CITY–WIDE.

  	
   

  	
   

  

 

VENDOR’S ORIGINAL

 1
 

 

 

	
  ITEM

  	
   

  	
  AUTH

  	
   

  	
  QUANTITY

  	
   

  	
  U/M

  	
   

  	
  ACCT

  	
   

  	
  FUNC

  	
   

  	
  JOB

  	
   

  	
  UNIT
  PRICE

  	
   

  	
  AMOUNT

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  IF FUNDING IS STILL AVAILABLE AND SERVICE IS STILL
  REQUIRED, NYCT MAY ELECT TO EXERCISE THE OPTION UP TO 2 ADDITIONAL YEARS
  (YEAR 6 & YEAR 7).

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  SEE CONTRACT FOR PRICE SCHEDULE.

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  SEE CONTRACT AWARD LETTER FOR ADDITIONAL CONDITIONS
  FOR AWARD.

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  THE PROJECT MANAGER FOR THIS CONTRACT IS

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  MICHAEL COSGROVE

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  NYCT, PARATRANSIT DIVISION

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  2 BROADWAY, 11TH FLOOR

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  NEW YORK, NY 10004

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  646–252–5041

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  646–252–5019 (FAX)

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  TOTAL ESTIMATED

  	
   

  	
  71,889,623.00

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  AUTHORIZED PROCUREMENT OFFICER

  	
   

  	
   

  
																		

 2

 

AWARD

	
  

  	
  New York City Transit

  	
   

  

August 7, 2001

Mr. Jerome Cooper

President

Transit Facility Management Corporation

165-25 147th Avenue

Jamaica, New York 11434

RE:         Contract
No. 00D7815H, Access-A-Ride Paratransit Transportation Services. Purchase Order
No. W0208.

Dear Mr. Cooper:

You are hereby notified
that your proposal for the above referenced Contract has been accepted and that
the Contract is hereby awarded to your firm to provide city-wide Paratransit
services with a primary service area of Brooklyn/Queens. The Contract is deemed
to be in effect as of the above date. Enclosed is a fully executed copy of your
Contract with NYC Transit. Your purchase order number
is W0208 and it should be included on all invoices along with the contract
number.

Please be advised that
the award for Contract No. 00D7815H is for the estimated amount of $71,889,623.

Your Contract contains a
goal of 2% Minority Business Enterprise (MBE) and 1% Women Business Enterprise
(WBE) participation. The Contract (Schedule K, Article 16) requires that you
submit:

1.      Compliance
Reports: Monthly MBE/WBE Participation Report Form
(Form 15A.3) by the 15th of each month,
after the date of this award letter, to report the activity (or lack of
activity) for the approved MBE and WBE subcontractor(s).

2.      Work Force Utilization Report (Form 257 – Consultant Firms)
on a semi-annual basis.

3.      A
Staffing Plan (Form staffpin) within
sixty (60) days of the date of this award letter.

4.      A
copy of executed subcontract agreements (FORM 15A.4)
with all MBE/WBE subcontractors within sixty (60) days of the date of this
award letter.

5.      A Work Schedule, within ninety (90) days of this award letter,
outlining when the MBE/WBE subcontractor(s) will commence and complete work on
the Contract.

All required MBE/WBE
correspondence/and or inquiries regarding this Contract should be directed to:

MTA New York City Transit
is an agency of the Metropolitan Transportation Authority, State of New York

 

Thomas Wallace, Manager,

Office of Civil Rights, Business
Programs

Metropolitan Transportation
Authority

130 Livingston Street – l0th Floor

Brooklyn, NY 11201

718-694-4716

Please submit invoices
for payment in accordance with Article 108 of the Specific Contract Provisions.
In response to your inquiry, please be further advised that the Authority shall
pay the Contractor for all its Non-Revenue Mobilization Costs and for all its
Fixed Costs for Work performed in the previous month, subject to amounts set
forth in the Price Schedule. However, at no time shall the Authority pay the
Contractor for the same budget item (e.g., Project Manager) under both the
Non-Vehicle Mobilization Costs and the Fixed Costs categories.

The Authority’s
reimbursement of your Revenue Vehicle insurance premiums for Year 1 are capped
according to the Price Schedule. On an annual basis the scheduled reimbursable
amount will be adjusted by the Authority to reflect the Contractor’s actual
insurance premium costs for the upcoming insurance coverage year in accordance
with Article 108.B.3(a)(ii) of the Specific Contract Provisions.

The Project Manager for
this Contract is:

Mr. Michael Cosgrove

MTA-NYCT, Paratransit Division

2 Broadway, 11th Floor

(646) 252-5041

E-mail: micosgr@nyct.com

 

Questions concerning the
Contract should be directed to Ira Tillman, Senior Director at (718) 694-4218
or E-mail: irtillm@nyct.com. Please acknowledge receipt of this letter by signing
in the space denoted below and indicate the date of receipt. Return this letter
to Ira Tillman at 130 Livingston Street, Brooklyn, New York 11201.

Sincerely,

Timothy P. Rooney

Assistant Chief Procurement Officer

Negotiations

 

ACKNOWLEDGEMENT:

 

	
  /s/ Michael Strasser

  	
   

  	
  08/07/01

  	
   

  
	
  SIGNATURE

  	
  DATE

  
	
   

  	
   

  
	
  MICHAEL STRASSER

  	
   

  	
  PROJECT MANAGER

  	
   

  
	
  PRINT NAME

  	
  TITLE

  
					

 

 

MONTHLY CONTRACTOR
MBE/WBE PARTICIPATION REPORT (Form 15A.3)

REPORT FOR MONTH
ENDING
                 

INSTRUCTIONS: After the award of a contract, this Form 15A.3 must be
filed by the 15th of each month to report actual participation by NYS certified
MBE/WBE firms during the preceding month.

	
  Contract

  	
   

  	
   

  	
  Contract

  	
   

  	
   

  	
  Contract

  	
   

  	
   

  	
  Contract Value

  
	
  Number:

  	
   

  	
   

  	
  Title:

  	
   

  	
   

  	
   

  	
  Amount (as amended) $

  	
   

  	
   

  	
  NYS Work $

  	
   

  
													

 

	
  Prime

  	
   

  	
   

  	
  Contract

  	
   

  	
   

  	
  Projected

  	
   

  	
   

  	
   

  	
  MBE Goal:

  	
   

  	
  %

  
	
  Contractor:

  	
   

  	
   

  	
  Start Date:

  	
   

  	
   

  	
  Completion Date:

  	
   

  	
   %

  	
  Complete:

  	
   

  	
   

  	
  WBE Goal:

  	
   

  	
  %

  
															

 

	
  Total payments to Prime to date:  $

  	
  Total value of MBE subcontracts:  $

  	
  Total value of WBE subcontracts:  $

  	
  %

  
	
  Total amount invoiced to date:  $

  	
  MBE % of Prime contract (as amended):

  	
  WBE % of Prime
  contract (as amended):

  
	
  Amount of last payment to Prime:  $

  	
  Total MBE
  payments to date:  $

  	
  Total of WBE payments to date:  $

  
	
  Date of last payment to Prime:  $

  	
   

  	
   

  

 

	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Copy
  of M/WBE

  
	
   

  	
   

  	
  Work
  Status this

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Subcontract

  
	
  Name of MBE/WBE

  	
   

  	
  Report

  	
   

  	
   

  	
   

  	
  Projected

  	
   

  	
  %

  	
   

  	
  Date
  & Amount

  	
   

  	
  Total

  	
   

  	
  Subcontract

  	
   

  	
  Agreement
  filed

  
	
  Subcontractor and Description of

  	
   

  	
  Active,
  Inactive or

  	
   

  	
  Subcontract

  	
   

  	
  Completion

  	
   

  	
  of
  Work

  	
   

  	
  of
  Payment for

  	
   

  	
  Payments

  	
   

  	
  Amount

  	
   

  	
  with
  Authority

  
	
  Work Performed

  	
   

  	
  Complete

  	
   

  	
  Start
  Date

  	
   

  	
  Date

  	
   

  	
  Complete

  	
   

  	
  this
  Report

  	
   

  	
  to
  Date

  	
   

  	
  (as
  amended)

  	
   

  	
  (Yes
  or No)

  
	
   

  	
   

  	
  o Active

  o Inactive

  o Complete

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  o Active

  o Inactive

  o Complete

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  o Active

  o Inactive

  o Complete

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  o Active

  o Inactive

  o Complete

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  o Active

  o Inactive

  o Complete

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  o Active

  o Inactive

  o Complete

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  IF NECESSARY, USE A SEPARATE SHEET

  	
   

  	
  YES

  	
   

  	
  NO

  
	
  1.

  	
  Did any of the M/WBE subcontractors rent/lease
  equipment from the prime contractor or an affiliate company during the report
  period?

  If yes, explain the arrangement, including a description of the equipment and
  the cost.

  	
   

  	
  o

  	
   

  	
  o

  
	
  2.

  	
  Did any of the M/WBE subcontractors utilize
  employees or former employees of the prime contractor or an affiliate company
  during the report period?

  	
   

  	
  o

  	
   

  	
  o

  
	
  3.

  	
  Did any of the M/WBE subcontractors subcontract any
  portion of its work to a non-M/WBE during the report period? If yes, explain
  fully.

  	
   

  	
  o

  	
   

  	
  o

  
	
  4.

  	
  Has the scope of work or the subcontract amount for
  any of the M/WBE subcontractors changed since the last report? If yes,
  explain fully.

  	
   

  	
  o

  	
   

  	
  o

  

 

By signing this form, the person individually and on the behalf of the
Contractor represents to the Authority that the information contained herein is
truthful, accurate, complete and not misleading.

 

	
  AUTHORIZED SIGNATURE:

  	
   

  	
   

  	
  TITLE:

  	
   

  	
   

  	
  DATE:

  	
   

  	
   

  

 

 

WORK FORCE UTILIZATION REPORT
WF-257

SERVICE
FIRMS

 

	
  Agency

  	
  /Code

  	
   

  	
  Reporting Period

  	
   

  
	
   

  	
  Check one:  o  Quarterly
  Report  o  Semi-Annual
  Report

  

 

	
  Contractor Firm Name

  	
   

  	
   Address

  	
   

  
	
   

  	
   

  	
   

  	
  City

  	
  State

  	
  Zip

  

 

Type of Report:  o
Contract Specific Work Force  o
Total Work Force                               Check
if        NOT-FOR-PROFIT o

 

	
  Federal Id/Payee Id No.

  	
   

  	
   

  	
  Contract No.

  	
   

  	
    Location
  of Work

  	
   

  
	
   

  	
   

  	
     County              ZIP

  
	
  Check One: o Prime Contractor   o Subcontractor

  	
   

  	
  Product/Service
  Provided:

  	
   

  
	
   

  	
   

  	
   

  
	
  Contract Amount

  	
  $

  	
   

  	
  Contract Start
  Date:

  	
   

  	
   Percent of Job Completed 

  	
   

  
													

 

	
  Number
  of Employees

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Black

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Federal

  	
   

  	
  Total
  Number of

  	
   

  	
  (Not
  of Hispanic

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Asian
  or Pacific

  	
   

  	
  Native
  American/

  	
   

  	
  Total
  Percent

  	
   

  	
  Total
  Percent

  
	
  Occupational

  	
   

  	
  Employees

  	
   

  	
  Origin)

  	
   

  	
  Hispanic

  	
   

  	
  Islander

  	
   

  	
  Alaskan
  Native

  	
   

  	
  Minority

  	
   

  	
  Female

  
	
  Category

  	
   

  	
  Male

  	
   

  	
  Female

  	
   

  	
  Male

  	
   

  	
  Female

  	
   

  	
  Male

  	
   

  	
  Female

  	
   

  	
  Male

  	
   

  	
  Female

  	
   

  	
  Male

  	
   

  	
  Female

  	
   

  	
  Employees

  	
   

  	
  Employees

  
	
  Officials/Admin

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Professionals

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Technicians

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Sales Workers

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Office & Clerical

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Craft Workers

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Operatives

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Laborers

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Service Workers

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  TOTALS

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  Company Official’s Name

  	
   

  	
   Title 

  	
   

  

 

	
  Company Official’s Signature

  	
   

  	
   Date 

  	
   

  

 

 

 

	
  CONTRACT NO. and TITLE:

  	
   

  	
   

  	
  CONTRACT VALUE $

  	
   

  	
   

  
	
  AMOUNT OF TOTAL CONTRACT PRICE THAT IS ATTRIBUTABLE
  TO WORK PERFORMED IN NEW YORK STATE:

  	
  $

  
							

 

MBE/WBE
UTILIZATION PLAN FORM

(Form 15A.1)

 

INSTRUCTIONS: See Section IV, paragraph 6 of the Contract Documents

 

	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  MBE/WBE

  	
   

  	
   

  
	
   

  	
   

  	
  Indicate

  	
   

  	
   

  	
   

  	
  Agreed
  Dollar

  	
   

  	
  %
  of Work

  	
   

  	
  MBE/WBE

  
	
  Name, Address,
  Telephone Number of MBE/WBE

  	
   

  	
  if
  MBE

  	
   

  	
  Description
  of Work,

  	
   

  	
  Amount
  of

  	
   

  	
  Performed
  in

  	
   

  	
  Projected
  Start

  
	
  (including name
  of contact person, Federal I.D.# or

  	
   

  	
  or

  	
   

  	
  Products
  and/or

  	
   

  	
  MBE/WBE

  	
   

  	
  New
  York

  	
   

  	
  and
  Completion

  
	
  Social Security Number)

  	
   

  	
  WBE

  	
   

  	
  Services
  to be provided

  	
   

  	
  Subcontract

  	
   

  	
  State

  	
   

  	
  Date

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

If the Proposer/Bidder is a corporation, partnership, or joint venture,
this form must be signed respectively, by the president of the corporation,
general partner, or the president/general partner of one of the joint ventures.
If it is signed by anyone else, you must include appropriate proposer (such as
certified copy of the by-laws, partnership agreement or joint venture
agreement) which confirms that the person signing this form authorized to do
so. By signing below, the Proposer/Bidder authorizes the Authority to verify
all information provided on this form.

 

	
  PROPOSER/BIDDER:

  	
   

  	
    AUTHORIZED SIGNATURE:

  	
   

  	
    TITLE: 

  	
   

  	
   

  
	
  ADDRESS:

  	
   

  	
   

  	
  TELEPHONE NUMBER:

  	
   

  	
   

  
	
  FEDERAL IDENTIFICATION NUMBER:

  	
   

  	
     DATE:

  	
   

  	
   

  	
   

  
															

 

 

Intent to Perform as
Subcontractor/Subconsultant

(FORM 15A.4)

 

	
  CONTRACT NUMBER

  	
   

  	
    CONTRACT
  TITLE

  	
   

  	
   

  

 

	
  NAME OF PRIME BIDDER/PROPOSER

  	
   

  	
   

  

 

The undersigned intends to perform work in connection with the above
project as (check one):

o            A
subcontractor

o            A
subconsultant

o            A
second tier subcontractor (if required to meet the goal)

 

 

Note:                   Pursuant to NYS
Executive Law Article 15-A, MBE/WBE firms projected to participate in the MTA’s
MBE/WBE Program must be certified as a MBE/WBE by the Empire State Development
Corporation (ESDC) in order for the firm’s participation to be credited towards
an MBE or WBE goal. Only firms certified by ESDC as a MBE or WBE can be utilized
to meet an MBE or WBE goal.

 

CHECK THE APPLICABLE STATEMENT:

 

o            The
current MBE/WBE certification status of the proposed MBE/WBE has been confirmed
by the Bidder/Proposer.

o            The
proposed MBE/WBE has submitted proof of its MBE/WBE certification to the
Bidder/Proposer.

 

SUBCONTRACT AMOUNT $___________________

 

The undersigned is prepared to perform the following described work
and/or supply the material listed in connection with the above project.

 

	
   

  	
   

  
	
   

  	
   

  
	
   

  	
   

  
	
   

  	
   

  

 

Note:                   If applicable,
please indicate the amount and percentage of work you intend to subcontract out
to other subcontractors/vendors and the name(s) of said known
subcontractors/vendors (both MBE/WBE and non-MBE/WBE firms).

 

	
   

  
	
   

  

 

The undersigned intends
to enter into a formal agreement for the above work with the named
bidder/proposer conditioned upon the named bidder’s/proposer’s being awarded
contract by the MTA or any of its affiliated agencies.

 

 

	
  

  	
   

  	
  By

  	
   

  	
   

  	
   

  	
   

  	
  Date

  	
   

  	
   

  
	
  Name of MBE/WBE Firm

  	
   

  	
  Name & Title of Authorized Signatory

  	
   

  	
  Signature of Authorized Representative

  

 

 

 

	
  

  	
  130 Livingston Street

  	
  Lawrence G Reuter

  
	
   

  	
  Brooklyn, NY 11201

  	
  President

  

 

 

	
  

  	
  New York City Transit

  

 

IMPORTANT NOTICE TO ALL
CONTRACTORS AND CONSULTANTS

 

The New York State Ethics in Government Act and the New York City
Transit Authority Ethics Policy/Instruction contain stringent restrictions
relating to gifts.

 

Authority policy prohibits the receipt of gifts by any Authority
employee from any individual or entity doing business with the Authority.
Concomitantly, Authority policy prohibits individuals and entities doing
business with the Authority from offering gifts to any Authority employees.

 

“Gift” is broadly defined to include not only objects, but also meals,
entertainment, tickets to events, travel costs, lodging and any other thing of
value.

 

Please honor this policy strictly. Do not put an Authority employee in
the awkward position of having to return or refuse a gift, no matter how well
intentioned or innocuous a gift may be.

 

 

MTA New York City Transit is an agency of the Metropolitan
Transportation Authority, State of New York

Peter S. Kalikow, Chairman

 

 

	
  

  	
   

  	
  NEW YORK CITY TRANSIT

  AUTHORITY

  
	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Contract #00D7815H

  
	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Access-A-Ride Paratransit Transportation Service

  
	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Contractor:

  	
  Transit Facility Management Corp.

  
	
   

  	
   

  	
   

  	
  165-25 147th Avenue

  
	
   

  	
   

  	
   

  	
  Jamaica, NY 11434

  
	
   

  	
   

  	
   

  	
  (718) 995-4700

  
	
   

  	
   

  	
   

  	
  (718) 995-4712

  

 

 

NEW YORK
CITY TRANSIT AUTHORITY

CONTRACT NO. 00D7815H

ACCESS-A-RIDE
PARATRANSIT TRANSPORTATION SERVICE

TABLE OF
CONTENTS

IMPORTANT NOTICE TO ALL
CONTRACTORS AND CONSULTANTS

AWARD LETTER

SPECIFIC CONTRACT PROVISIONS

	
  ARTICLE

  	
   

  	
   

  	
   

  	
  PAGE

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  101

  	
   

  	
  DEFINITIONS

  	
   

  	
  2

  
	
  102

  	
   

  	
  PROJECT DESCRIPTION

  	
   

  	
  8

  
	
  103

  	
   

  	
  TERM OF AGREEMENT

  	
   

  	
  8

  
	
  104

  	
   

  	
  STANDARDS OF PERFORMANCE

  	
   

  	
  8

  
	
  105

  	
   

  	
  DELIVERY OF WORK PRODUCTS AND MATERIALS

  	
   

  	
  11

  
	
  106

  	
   

  	
  SUSPENSION OF PERFORMANCE

  	
   

  	
  11

  
	
  107

  	
   

  	
  PERMITS

  	
   

  	
  12

  
	
  108

  	
   

  	
  PRICE TO INCLUDE/INVOICES AND PAYMENT

  	
   

  	
  12

  
	
  109

  	
   

  	
  DRUG AND ALCOHOL TESTING

  	
   

  	
  19

  
	
  110

  	
   

  	
  PRIVACY ACT

  	
   

  	
  22

  
	
  111

  	
   

  	
  LIQUIDATED DAMAGES

  	
   

  	
  22

  
	
  112

  	
   

  	
  VEHICLE LEASES

  	
   

  	
  24

  
	
  113

  	
   

  	
  PROSECUTION OF THE WORK

  	
   

  	
  24

  
	
  114

  	
   

  	
  INSURANCE

  	
   

  	
  25

  
	
  115

  	
   

  	
  RISK OF LOSS

  	
   

  	
  25

  
	
  116

  	
   

  	
  SUBCONTRACTORS

  	
   

  	
  26

  
	
  117

  	
   

  	
  RELATIONSHIP OF CONTRACTOR TO THE AUTHORITY

  	
   

  	
  27

  
	
  118

  	
   

  	
  DISCLOSURE

  	
   

  	
  27

  
	
  119

  	
   

  	
  PUBLICITY

  	
   

  	
  27

  
	
  120

  	
   

  	
  VEHICLES LEASED
  BY CONTRACTOR FROM THIRD PARTIES

  	
   

  	
  28

  
	
  121

  	
   

  	
  AMENDMENTS

  	
   

  	
  29

  
	
  122

  	
   

  	
  ATTACHMENTS

  	
   

  	
  30

  
	
  123

  	
   

  	
  RESCISSION

  	
   

  	
  30

  
	
  124

  	
   

  	
  EXTENSION OF TERM

  	
   

  	
  30

  
	
  125

  	
   

  	
  ORDER OF PRECEDENCE

  	
   

  	
  30

  

 

 1
 

 

GENERAL CONTRACT PROVISIONS (SCP)

	
  ARTICLE

  	
   

  	
   

  	
   

  	
  PAGE

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  201

  	
   

  	
  Agreement

  	
   

  	
  2

  
	
  202

  	
   

  	
  Notices

  	
   

  	
  2

  
	
  203

  	
   

  	
  General Rules Of Interpretation

  	
   

  	
  2

  
	
  204

  	
   

  	
  Consent of
  Authority Required For Subcontracting, Subletting, Or Assignment

  	
   

  	
  3

  
	
  205

  	
   

  	
  Coordination with Other Contractors

  	
   

  	
  3

  
	
  206

  	
   

  	
  Changes

  	
   

  	
  3

  
	
  207

  	
   

  	
  Extensions Of Time

  	
   

  	
  4

  
	
  208

  	
   

  	
  Remedies In Case Of Default & Termination for
  Cause

  	
   

  	
  6

  
	
  209

  	
   

  	
  Termination For Convenience

  	
   

  	
  7

  
	
  210

  	
   

  	
  Authority Of The Project Manager

  	
   

  	
  8

  
	
  211

  	
   

  	
  Disputes

  	
   

  	
  8

  
	
  212

  	
   

  	
  Withholding Money Due Contractor to Meet Claims or
  Liens

  	
   

  	
  9

  
	
  213

  	
   

  	
  Claims By Contractor

  	
   

  	
  10

  
	
  214

  	
   

  	
  Substitution of Approved Securities

  	
   

  	
  10

  
	
  215

  	
   

  	
  Use Of Monies Withheld

  	
   

  	
  11

  
	
  216

  	
   

  	
  New York Laws/Choice of Law, Consent to Jurisdiction
  & Venue

  	
   

  	
  11

  
	
  217

  	
   

  	
  Statute Of
  Limitations On Right To Sue The Authority / No Claim Against Authority
  Officers, Agents or Employees

  	
   

  	
  12

  
	
  218

  	
   

  	
  Authority May Avail Itself of All Remedies

  	
   

  	
  12

  
	
  219

  	
   

  	
  Relationship between the Authority and Others

  	
   

  	
  12

  
	
  220

  	
   

  	
  Liability And Indemnification

  	
   

  	
  13

  
	
  221

  	
   

  	
  Patents, Copyrights And Infringement Claims

  	
   

  	
  13

  
	
  222

  	
   

  	
  Quantities Are Approximate / Variable Quantities
  Clause

  	
   

  	
  15

  
	
  223

  	
   

  	
  General Representations and Warranties

  	
   

  	
  15

  
	
  224

  	
   

  	
  No Estoppel And No Waiver

  	
   

  	
  17

  
	
  225

  	
   

  	
  Severability

  	
   

  	
  18

  
	
  226

  	
   

  	
  Safety Precautions

  	
   

  	
  18

  
	
  227

  	
   

  	
  Inspection and Evaluation

  	
   

  	
  18

  
	
  228

  	
   

  	
  Books And Records / Audit And Examination

  	
   

  	
  18

  
	
  229

  	
   

  	
  Subcontractor / Supplier Books and Records

  	
   

  	
  19

  
	
  230

  	
   

  	
  Brand Names / Substitution Of Specified Material

  	
   

  	
  19

  
	
  231

  	
   

  	
  Removal Of Material / Waste Material

  	
   

  	
  20

  
	
  232

  	
   

  	
  Quality Assurance

  	
   

  	
  20

  
	
  233

  	
   

  	
  Compliance With Applicable Laws, Regulations / Environmental
  Matters

  	
   

  	
  20

  
	
  234

  	
   

  	
  Final Payment To Act As Release

  	
   

  	
  24

  
	
  235

  	
   

  	
  Independent Contractor

  	
   

  	
  25

  
	
  236

  	
   

  	
  Contractor’s Employees

  	
   

  	
  25

  

 

 2
 

 

 

	
  ARTICLE

  	
   

  	
   

  	
   

  	
  PAGE

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  237

  	
   

  	
  Confidentiality / Advertising Limitation

  	
   

  	
  25

  
	
  238

  	
   

  	
  Tax Exemption

  	
   

  	
  26

  
	
  239

  	
   

  	
  Equal Opportunity for Minority Group Members &
  Women

  	
   

  	
  26

  
	
  240

  	
   

  	
  Antitrust Assignment

  	
   

  	
  27

  
	
  241

  	
   

  	
  Grand Jury Testimony

  	
   

  	
  27

  
	
  242

  	
   

  	
  Year 2000 Compliance

  	
   

  	
  28

  
	
  243

  	
   

  	
  Contract
  Documents Contain All Terms / Contractor Has Examined Contract

  	
   

  	
  29

  
	
  244

  	
   

  	
  All Legal Provisions Included

  	
   

  	
  29

  

 

ATTACHMENTS

	
  Attachment No. 1.

  	
   

  	
  Scope of Work

  
	
   

  	
   

  	
   

  
	
  Attachment No. 2.

  	
   

  	
  Price Schedule

  
	
   

  	
   

  	
   

  
	
  Attachment No. 3.

  	
   

  	
  Vehicle Lease Agreement

  
	
   

  	
   

  	
   

  
	
  Attachment No. 4.

  	
   

  	
  Schedule A, Insurance Requirements

  
	
   

  	
   

  	
   

  
	
  Attachment No. 5.

  	
   

  	
  Schedule G, Rider to Contract Documents

  
	
   

  	
   

  	
   

  
	
  Attachment No. 6.

  	
   

  	
  Schedule J, Responsibility Questionnaire

  
	
   

  	
   

  	
   

  
	
  Attachment No. 7.

  	
   

  	
  Schedule K, Opportunities for Minority and Women
  Owned Business Enterprises.

  
	
   

  	
   

  	
   

  
	
  Attachment No. 8.

  	
   

  	
  Federal Drug and Alcohol Testing Certification

  
	
   

  	
   

  	
   

  
	
  Attachment No. 9.

  	
   

  	
  Sample Trip Ticket

  
	
   

  	
   

  	
   

  
	
  Attachment No. 10.

  	
   

  	
  Current Paratransit Fleet

  
	
   

  	
   

  	
   

  
	
  Attachment No. 11.

  	
   

  	
  Operator Vehicle Condition Report

  
	
   

  	
   

  	
   

  
	
  Attachment No. 12.

  	
   

  	
  Preventive Maintenance Program

  
	
   

  	
   

  	
   

  
	
  Attachment No. 13.

  	
   

  	
  DMV Approved Accident Prevention Contractors

  
	
   

  	
   

  	
   

  
	
  Attachment No. 14.

  	
   

  	
  Daily Road Call Reports

  

 

 3
 

 

 

	
  Attachment No. 15.

  	
   

  	
  Daily Accident Reports

  
	
   

  	
   

  	
   

  
	
  Attachment No. 16.

  	
   

  	
  Incident Reports

  
	
   

  	
   

  	
   

  
	
  Attachment No. 17.

  	
   

  	
  Vehicle Lettering or Logo

  
	
   

  	
   

  	
   

  
	
  Attachment No. 18.

  	
   

  	
  Sample FTA Section 15 Reporting Forms

  
	
   

  	
   

  	
   

  
	
  Attachment No. 19.

  	
   

  	
  Estimated Paratransit Growth

  
	
   

  	
   

  	
   

  
	
  Attachment No. 20

  	
   

  	
  Actual Trip Volume Information for 1999 and 2000

  
	
   

  	
   

  	
   

  
	
  Attachment No. 21

  	
   

  	
  All Carrier Vehicles on Road

  
	
   

  	
   

  	
   

  
	
  Attachment No. 22

  	
   

  	
  Fleet Mileage and Age Information for Vehicles Put
  Into Service From April 1999 to May 2000

  

 

FORM
EEO-1              Employer Information
Report

 4

 

CONTRACT
TERMS AND CONDITIONS

AGREEMENT made this 7th day of August, 2001 between the NEW YORK CITY TRANSIT AUTHORITY (hereinafter the “Authority”
or “NYCT”), with offices at 370 Jay Street, Brooklyn, NY 11201 and TRANSIT FACILITY MANAGEMENT CORPORATION,
with offices 165-25 147th Avenue, Jamaica, NY 11434.

W I T N E
S S E T H:

WHEREAS, the
Authority desires to retain a Contractor to provide Paratransit service in
accordance with the Federal Americans with Disabilities Act of 1990 (ADA) for
the five boroughs of the City of New York and known as Access-A-Ride;

WHEREAS, the
Contractor represents that it possesses the necessary knowledge and experience
to perform the work and services herein described; and

WHEREAS, the
Authority desires to retain the Contractor on the terms and conditions set
forth in this Agreement and the Contractor has agreed to accept such terms and
conditions including compensation based upon the rates set forth in the Price
Schedule designated herein;

NOW, THEREFORE,
in consideration of the mutual covenants and agreements hereinafter contained,
the parties hereto do hereby agree as follows:

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NEW YORK
CITY TRANSIT AUTHORITY

CONTRACT NO. 00D785H

ACCESS-A-RIDE
PARATRANSIT TRANSPORTATION SERVICE

SPECIFIC
CONTRACT PROVISIONS

ARTICLE 101      DEFINITIONS

The following terms used
in this Contract shall, except where, by the context, it is clear that another meaning
is intended, be construed as follows:

1.      “Access-A-Ride” or “AAR” shall
mean New York City Transit Authority paratransit service.

2.      “Accident” shall mean an event causing property damage in
excess of $1,000 or any personal injury that occurs during the carrier’s
operation of any Revenue or Non-Revenue Vehicles in AAR service.

3.      “Accident Damage” shall mean any property damage caused as a
result of an Accident.

4.      “Addenda” or “Addendum”
shall mean the additional Contract provisions relating to the Contract issued
in writing by the Authority prior to the Award Date.

5.      “Add-On Trips” or “Trip Insertions”
shall mean trips not included in the daily Manifest that are dispatched
real-time to the Vehicle Operator.

6.      “Americans with Disabilities Act of 1990” or “ADA” shall mean the Federal civil rights legislation
requiring, among other things, that paratransit service comparable to fixed
route service be provided to persons with disabilities who meet ADA paratransit
eligibility criteria.

7.      “Assistive Device” shall mean devices used by physically
disabled persons for mobility and/or communication, such as canes, walkers,
oxygen equipment, etc.

8.      “Authority” or “NYCT” (or the
initials “T.A.” or “NYCTA” or “NYCT”) shall mean the New York City Transit
Authority, a public benefit corporation existing by virtue of the Public
Authorities Law, Title 9 of Article 5, and any other authority, board, body,
commission, official or officials to which or to whom the powers now belonging
to the said Authority with respect to the location, construction, equipment,
maintenance and operation of transit facilities shall by virtue of any act or
acts hereinafter passed or be held to appertain.

9.      “Automatic Vehicle Location and Monitoring System” (or “AVLM”)
shall mean a computerized system that utilizes a global positioning system with
mobile data terminals to produce two-way wireless data communication concerning
the speed and directional movement of subject vehicle(s) via dynamic, graphic
display screen at remote dispatch/control location(s).

 2
 

 

10.    “Borough” shall mean one of the five (5) political
jurisdictions (counties) comprising the City of New York. They are the Bronx,
Brooklyn, Manhattan, Queens, and Staten Island.

11.    “Brochure Rack” shall mean pamphlet racks installed in
paratransit vehicles where customers may pick up brochures, fliers and
pamphlets issued by NYCT.

12.    “Carrier” shall mean an operator of the Access-A-Ride
service; also referred to as the Contractor.

13.    “City” shall mean the City of New York.

14.    “Command Center,” a/k/a “Paratransit Command Center” shall
mean a New York City Transit Authority site for operating Access-A-Ride
reservations, scheduling and customer assistance functions.

15.    “Contract,”  “Contract Documents”
or “Agreement” shall mean the Attachments,
Appendix, Contractor’s Proposal, Contract Testimonium, General Contract
Provisions, Information For Proposers, Specific Contract Provisions, Schedules
deemed included (if any), Technical Specifications (if any), Scope of Work,
Forms of Bonds (if any), Contract Drawings (if Any), all Addenda hereafter
issued (if any), and the Notice of Award.

16.    “Contract Manager” shall mean the NYCT employee assigned to
serve as the liaison to the Contractor for purposes of contract administration
and daily operations.

17.    “Contractor” shall mean the Proposer to whom this Contract
is awarded, its successors and assignees and is also referred to as the Carrier.
For convenience, the Contractor may be hereinafter referred to as if the
Contractor were an individual. The word “he” shall, as the sense may require
include “she,” “it” and “they”; the word “him” shall include “her,” “it” and “them”;
and the word “his” shall include “her,” “its” and “their”.

18.    “Contractor Early” shall mean the Vehicle Operator arrives
more than 5 minutes before the Scheduled Pick-Up Time.

19.    “Contractor No-Show,” a/k/a “Missed Trip”
shall mean any trip not performed, other than a Customer “Late Trip
Cancellation,” “Customer No-Show” or “No-Fault No-Show.”

20.    “Customer” shall mean an individual with disabilities who
NYCT has determined meets ADA paratransit eligibility criteria and has been
issued an AAR identification card, also known as Access-A-Ride or AAR
registrant.

21.    “Customer Assistance Division” shall mean a division of
NYCT, which provides customer information and complaint management.

22.    “Customer No-Show” shall mean the Customer has not presented
him/herself, declines the trip or is unable for any reason to take the trip
when the Vehicle Operator has arrived and waited for the Customer in accordance
with the Contract standards and procedures.

23.    “DMV” shall mean the New York State Department of Motor
Vehicles.

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24.    “Depot” shall mean the Carrier’s operation facility.

25.    “Directed,” “required,” “permitted,” “ordered,” “designated,” “selected,”
“prescribed,” or words of like import used in the specifications or
upon the drawings (if any) shall mean, respectively, the direction,
requirement, permission, order, designation, selection or prescription of the
Project Manager; and similarly the words “approved,” “approved manner,” “approval,”
“acceptable,” “satisfactory,” “equal,” “necessary,” or words of like import
shall mean, respectively, approved by, or acceptable or satisfactory to, or
equal, or necessary in the opinion of the Project Manager.

26.    “Dispatcher” shall mean the individual responsible for
directing, monitoring and communicating with Vehicle Operators and coordinating
with the Command Center.

27.    “Dispatch Log” shall mean the Dispatcher’s
daily record of service and vehicle information.

28.    “Disputes Resolution Officer” or “DRO” shall mean the
individual designated by the Authority to resolve contract disputes between the
parties.

29.    “En-route Relief” shall mean a change in Vehicle Operators
in the field during a Revenue Service Tour.

30.    “Federal” or words of like import shall mean the United
States of America.

31.    “FTA” shall mean the Federal Transit Administration of
USDOT, and is the federal agency that, inter alia,
promulgates and enforces drug and alcohol testing program regulations for
public transportation providers, including their contractors, pursuant to the
Federal Omnibus Transportation Employee Testing Act of 1991. The regulations
are set forth at 49 C.F.R. Parts 653 and 654. FTA also promulgates and enforces
regulations implementing the Americans with Disabilities Act of 1990, including
regulations applicable to the provision of paratransit services. These
regulations are set forth at 49 C.F.R. Part 37, Subpart F.

32.    “Guest” shall mean any person accompanying an AAR Customer
other than the Personal Care Attendant.

33.    “Holiday” shall mean New Year’s Day, Martin Luther King Day,
President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day
and Christmas Day.

34.    “Incident” shall mean an event impacting the quality or
timeliness of the service that occurs during the carrier’s operation of any
Revenue or Non-Revenue Vehicles in AAR service that does not cause property
damage in excess of $1,000 or personal injury.

35.    “Large Vans” shall mean vehicles having ten (10) seats
(excluding the driver), three (3) wheelchair securement positions and a dual
rear axle.

36.    “Late Pick-Up” shall mean any AAR pick-up that occurs past
the Scheduled Pick-Up Window.

37.    “Late Trip Cancellation” shall mean Customer cancellation
after 5:00 p.m. the night before a scheduled trip.

 4
 

 

38.    “Law” shall mean the Constitution and laws of the United
States and of the State of New York, the New York City Charter, the New York
City Administrative Code, and each and every other law, rule, regulation,
requirement, order, judgment, decree, or ordinance of every kind whatsoever
issued by any government entity, applicable to or affecting the Contract, the
Work and all persons engaged in the Work (including any of the foregoing which
concern health, safety, environmental protection, and non-discrimination).

39.    “Legal Proceeding” shall mean every action, litigation,
arbitration, administrative proceeding, and other legal or equitable proceeding
of any kind whatsoever.

40.    “Liens” shall mean any and every lien of any kind whatsoever
against the Work, against any monies due or to become due from the Authority to
Contractor, and/or against any other property of the Authority, for or on
account of the Work, including any Public Lien.

41.    “Manifest” shall mean the schedule provided to a Vehicle
Operator listing all stops and time points during a vehicle tour or route.

42.    “MTA” shall mean the Metropolitan Transportation Authority
and any other board, body, commission, official or officials to which or to
whom the powers now belonging to the said Authority under the provisions of
Article 5, Title 11 of the Public Authorities Law of the State of New York
shall, by virtue of any act or acts, hereafter passed or be held to appertain.

43.    “New York State” or “NYS” shall
mean the State of New York.

44.    “NYS DOT” shall mean the New York State Department of
Transportation.

45.    “No-Fault No-Show” shall mean the Contractor fails to
provide the scheduled trip to a Customer for documented reasons beyond the
control of the Contractor, as determined by the Project Manager. For example,
Fire/Police EMS activity, water main breaks, closing of a major bridge/tunnel,
extremely adverse weather conditions, unusually heavy traffic conditions, and
reservation errors may be grounds for considering the Contractor’s failure to
provide a scheduled trip to be a No-Fault No-Show. Conversely, vehicle
breakdowns or instances when a Vehicle Operator is unable to find a particular
location are not considered to be occurrences that are beyond the Contractor’s
ability to control.

46.    “Non-Revenue Vehicles” shall mean vehicles used by the
Contractor to perform Contract requirements other than customer transportation;
it may include vehicles used for supervisory and maintenance functions.

47.    “Notice” or “notice” shall
mean a written notice.

48.    “Notice of Award” shall mean a document that apprises the
Contractor that this Contract has been approved by the NYCTA.

49.    “Office Equipment” shall mean standard office furnishings
and equipment such as telephones, computers, fax machines and supplies used by
the Contractor to perform the Contract.

 5
 

 

50.    “On-Time Performance” shall mean a measure of service
reliability based on the percentage of completed trips in which the Contractor
has picked up a Customer within the Scheduled Pick-Up Window.

51.    “Paratransit Automated Scheduling System” or “PASS” shall mean the automated reservation, scheduling and
dispatch software system, presently used by NYCTA to provide centralized AAR
trip reservation and scheduling at the Command Center.

52.    “Paratransit Division” shall mean the NYCTA Division
responsible for administration and operation of Access-a-Ride.

53.    “Passenger” shall mean all persons other than the ADA
eligible Customer who are authorized to travel with the Customer, such as,
Personal Care Attendants or Guests.

54.    “Preventive Maintenance” shall mean maintenance Types A, B and
C described in Attachment 12 of this Contract.

55.    “Personal Care Attendant” or “PCA”
shall mean a person who is authorized or required by the NYCT to accompany the
Customer for the purpose of providing travel and other assistance to the
Customer.

56.    “Pigtail” shall mean a long cord used in the remote control
operation of a wheelchair lift in a lift vehicle.

57.    “Post-Trip Revenue Vehicle Inspection” shall mean the
inspection of a Revenue Vehicle immediately following completion of the Revenue
Service Tour.

58.    “Pre-Trip Revenue Vehicle Inspection” shall mean inspection
of a Revenue Vehicle immediately preceding the Revenue Service Tour.

59.    “Project Manager” shall mean an individual designated as
such by the Authority to administer this Contract or his duly authorized
representative.

60.    “Pull-In” shall mean the return of a Revenue Vehicle to the
assigned Depot upon completion of a Revenue Service Tour.

61.    “Pull-Out” shall mean the Revenue Vehicle’s departure from
the assigned Depot to perform a Revenue Service Tour.

62.    “Pull-Out/Pull-In Logs” shall mean Dispatcher records of
vehicle Pull-Outs and Pull-Ins.

63.    “Pull-Out Ready Line” shall mean the Revenue Vehicles
available for Revenue Service Pull-Out.

64.    “Revenue Service” shall mean any period of time the Vehicle Operator
is performing the Customer transportation services required under this
Contract, including authorized deadheading time from Pull-Out to first Customer
pick-up and from last Customer drop-off to Pull-In, and any contractually
agreed upon lunch interval.

 6
 

 

65.    “Revenue Service Tour” shall mean the period of time from
authorized Pull-Out to authorized Pull-In.

66.    “Revenue Service Stan Date” shall mean the date on which the
Contractor places its first vehicle into Revenue Service.”

67.    “Revenue Vehicles” shall mean the vehicles used by the Contractor
to perform the Customer transportation services required under this Contract.

68.    “Routed Service” or “Service Route”
or “Route” shall mean Revenue Service
performed according to the time schedule and order of pick-ups and drop-offs
listed in the Manifest.

69.    “Scheduled Pick-Up Time” shall mean the confirmed pick-up
time as agreed upon by the Customer and the Command Center and that appears on
the Manifest.

70.    “Scheduled Pick-Up Window” shall mean the period from five
minutes before to twenty-five minutes after the Scheduled Pick-Up Time.

71.    “Service Hour” or “Vehicle Service Hour”
shall mean each hour of a Revenue Service Tour.

72.    “Service Ready” shall mean that the vehicle is clean,
mechanically safe and reliable, and all accessories are operable.

73.    “Small Van” shall mean vehicles having five (5) seats
(excluding the driver), two (2) wheelchair securement positions and a single
rear axle.

74.    “State” – See “New York State.”

75.    “Subcontractor” shall mean an individual or organization who
enters into a contract to furnish labor services only or labor and materials or
apparatus in connection with the Work directly or indirectly for or on behalf
of the Contractor and whether or not in privity of contract with the
Contractor.

76.    “Supplier” shall mean an individual or organization that
furnishes materials, equipment or supplies to the Contractor either directly or
indirectly, for incorporation in the Work.

77.    “Trip Confirmation Ticket” or “Trip Ticket”
shall mean a document that includes the date of the trip, pick-up and
destination locations, beginning and ending odometer readings, and the Trip
Identification Number.

78.    “Trip Identification Number” shall mean the individual
number generated and assigned by PASS to a scheduled trip.

79.    “USDOT” shall mean the United States Department of
Transportation.

80.    “Vehicle Operator” shall mean the Contractor’s driver of a
Revenue Vehicle.

 7
 

 

81.    “Work” or “Project” shall
be defined as all the required obligations of the Contractor hereunder,
including but not limited to, the performance of any labor or services, the
supplying of any goods or materials, the furnishing or repair and/or
remanufacture of any equipment or any other resources or requirements or
deliverables necessary to perform, construct, accomplish and complete this Contract’s
objectives as stated in Article 102 below.

ARTICLE 102      PROJECT
DESCRIPTION

A.     The Work to be
performed may be briefly described as the provision of demand-responsive,
origin-to-destination, shared-ride transportation services for people with
disabilities who are Access-A-Ride registrants within the five boroughs of the
City of New York, as mandated by the Americans with Disabilities Act, and
furnishing all resources necessary to provide such services in accordance with
the service criteria specified in the Scope of Work, Attachment 1, and all
other terms and conditions of the Contract.

B.     The New York
City Transit Authority hereby retains the Contractor, and the Contractor hereby
agrees to perform the Work as more particularly described in Article 104 below
and in the Scope of Work, Attachment No.1.

ARTICLE 103      TERM
OF AGREEMENT

This Agreement shall
become effective upon the date of the Notice of Award and shall continue in
effect for a period of five (5) years from the date of commencement of AAR
service hereunder (described in the Scope of Work, Section 4, as “Phase II,
Operations”), and as such term may be extended by the Authority in accordance
with Article 124 below.

ARTICLE 104      STANDARDS
OF PERFORMANCE

A.     The requirements
set forth in this Article are material provisions of the Contract and a breach
thereof may result in the assessment of liquidated damages as set forth in
Article 111 or in the Authority availing itself of any other remedy existing
herein, including termination, or any such remedy as may exist in law or
equity.

B.     The Contractor
shall complete all scheduled trips except in the event of a Late Cancellation
by a Customer or a Customer No-Show, or unless otherwise authorized by NYCT.
The Contractor shall provide timely service and promptly respond to Customer
complaints.

C.     The Contractor
shall be responsible for service quality, Revenue Vehicle and Vehicle Operator
availability, and coordination of all services furnished under this Contract. The
Contractor is responsible to perform safe, reliable and on-time transportation
service in a customer-friendly manner as such performance is defined by this
Contract and shall adhere to the following minimum standards:

 8
 

 

1.      Contractor
No-Shows

a.      Contractor
No-Shows are prohibited except when due to circumstances beyond the control of
the Contractor (No-Fault No-Show), as determined by the Project Manager.

b.     NYCT reserves
the right to declare a Contractor No-Show or No-Fault No-Show, as applicable,
for a pick-up(s) where, based upon the circumstances, NYCT determines that the
Contractor will be unable to appear at the designated location within
forty-five minutes after the Scheduled Pick-Up Time.

c.      In addition to
any other remedies provided elsewhere in this Contract, Contractor shall reimburse
the Authority for the actual cost of any reasonable expense incurred by the
Customer or NYCT to perform the trip independently of the Contractor. Such
reimbursement will apply when the Customer has called NYCT and NYCT either
dispatches another service provider to perform the trip, or authorizes the
Customer to use a taxi or livery for the trip.

2.      On-Time
Performance

The Contractor shall arrive for a Customer pick-up within the Scheduled
Pick-Up Window for 95% of all of the Contractor’s scheduled trips. NYCT
reserves the right to shorten or change the Scheduled Pick-Up Window upon
notice to the Contractor.

3.      Revenue
Vehicle Availability

The Contractor shall assure the availability of safe, fully
operational, clean, temperature-controlled Revenue Vehicles in the numbers
required to service each route assigned to the Contractor on each service day.
To meet this performance standard, the Contractor shall perform all of the
requirements as set forth in the Scope of Work, Attachment No. 1, Section 7,
and take all other reasonable and necessary actions to meet the Revenue Vehicle
availability standard as set forth herein. In the event that Contractor does not
meet this performance standard because of a failure to meet the vehicle
maintenance requirements of the Scope of Work, in addition to any other
remedies provided elsewhere in this Contract, the Authority shall have the
right to perform the maintenance, and charge the Contractor for the costs thereof.

4.      Vehicle
Operator Availability

a.      The Contractor
shall assure that there are sufficient numbers of Vehicle Operators available
to service each Route assigned to the Contractor on each service day. To meet
this performance standard, the Contractor shall implement the qualification and
training requirements for Vehicle Operators set forth in the Scope of Work,
Attachment No. 1, Section 9, prior to placement of Vehicle Operators in Revenue
Service; and the Contractor shall timely hire and train individuals in
sufficient numbers to meet the Vehicle Operator availability standard set forth
herein. In the event that NYCT determines that a Vehicle Operator in Revenue
Service does not meet the qualifications or has not completed the

 9
 

 

required training, the Project Manager may direct that the Vehicle
Operator be removed from service until such time as the NYCT is satisfied that
the requirements of the Contract have been met.

b.     The Contractor
shall observe each Vehicle Operator to ensure that he is fit for duty before
his vehicle Pull-Out, and monitor each Vehicle Operator’s continued fitness
throughout the Revenue Service Tour.

c.      The Contractor
shall implement a program for retraining and/or disciplining Vehicle Operators
who fail to perform their duties in accordance with Contact requirements.

d.     The Contractor
shall not assign a Vehicle Operator to operate an AAR Revenue Vehicle after
notification by NYCT to the Contractor that the Vehicle Operator is to be
removed pursuant to a removal determination as set forth in the Scope of Work,
Attachment 1, Section 8.20.

5.      Safe
Conduct:

The Contractor shall implement a safety program in accordance with the
requirements of this Contract to prevent conduct or actions by Vehicle
Operators or other field staff which creates a safety hazard to Customers or
the public at large.

6.      Use
of Vehicles:

The Contractor shall use AAR vehicles solely for the purpose described
in the Scope of Work, Attachment No. 1, or otherwise authorized in writing by
NYCT. Any unauthorized use is prohibited.

7.      Record
Keeping:

The Contractor shall accurately keep, complete, and/or submit trip
reconciliation data, invoices and all other paperwork as required by and within
the time periods set forth in the Scope of Work, Attachment No. 1.

D.     Performance Incentives:

1.      In any month in
which the Contractor exceeds 95% On-Time Performance, Contractor will be paid
an incentive payment of ten cents per completed trip for all completed trips
for the month.

2.      In any month in
which the Contractor’s No-Shows are less than 0.2% of all trips assigned to the
Contractor, Contractor will be paid an incentive payment of ten cents per
completed trip for all completed trips for the month.

3.      A Contractor is
eligible for the incentive payments set forth herein only upon approval by the
Authority of an incentive-sharing plan whereby at least half of the incentive
payments received by the Contractor is shared with Vehicle Operators,
dispatchers and/or maintenance personnel whose performance assisted the
Contractor in earning the incentive.

 10
 

 

E.      Force Majeure:

A Contractor’s failure to meet the standards of performance set forth
in this Article 104 may be excused when the failure is caused by forces beyond
the control of the Contractor, as determined by the Project Manager. On a
service-day basis with respect to the performance of routes assigned to the
Contractor, the Authority has established a set of “mitigation codes” which the
Contractor is authorized to use, as applicable, in its performance of Trip
Reconciliation as described in the Scope of Work, Attachment No. 1, Section
3.5.

F.      Annual Performance Review and Rating/Default:

Two months before the expiration of each Contract Year, NYCT shall
provide Contractor with a Performance Review and Rating for that Contract Year.
The form of review and the rating system shall be provided to the Contractor
prior to commencement of the Operations Phase of the Contract. Contractor shall
have an opportunity to comment upon the review before it becomes final. If
Contractor’s final performance rating is not satisfactory, NYCT may determine
that the Contractor is in default of the Contract and may proceed to enforce
the Contract remedies for default. In addition to remedies set forth in Article
208 of the General Provisions (“Remedies in the Event of Default and
Termination for Cause”), NYCT may determine to reduce the service to be
provided by the Contractor by transferring Routes to another contractor and
reducing the Contract Price accordingly.

ARTICLE 105      DELIVERY
OF WORK PRODUCTS AND MATERIALS

Upon request of the
Authority, the Contractor shall deliver forthwith to the Authority any Work
products produced and all data, studies, reports, material, specifications,
plans, charts, photographs, exhibits prepared, developed or kept in connection
with, or as part of this project, and all their material and records of
whatsoever nature prepared, developed or kept in connection with, or as part
of, this project (“Work Products”). Without the necessity of any demand by the
Authority, Contractor shall deliver to the Authority, prior to the expiration
or upon the earlier termination of this Agreement, all Work Products, which
shall become the property of the Authority. This Article does not apply to any
records or documents pertaining to the operation of Contractor’s business. The
Contractor may retain copies of those records or documents, which it considers
necessary for proof of performance.

ARTICLE 106      SUSPENSION
OF PERFORMANCE

The Authority may at any
time, and without cause, direct the Contractor to stop Work under this Contract
for a period of time. Such direction shall be given by notice in writing, which
shall specify the period during which Work shall be stopped. The Contractor
shall resume Work upon the date specified in such direction, or upon such other
date as the Authority may thereafter specify in writing. The period during
which Work shall have been stopped may be deemed added to the contact term at
the sole discretion of the Authority. Stoppage of Work under this Article shall
not give rise to any claim against the Authority.

 11

 

ARTICLE 107      PERMITS

A.    The Contractor,
at its own expense, shall apply for, request, process and obtain all permits
and approvals that may be required for, or in connection with the Work pursuant
to Federal, State and City regulations.

B.    The Contractor is
required to comply with Article 19-A of the New York State Vehicle and Traffic
Law and the DMV’s 19-A implementing regulations, published at 15 NYCRR Part 6.

C.    Prior to
commencing Revenue Service hereunder, the Contractor must have obtained a NYS
DOT contract carrier operating authority permit and ensure that each Revenue
Service Vehicle has been inspected by NYS DOT and issued proper license plates
by DMV.

ARTICLE 108      PRICE
TO INCLUDE/INVOICES AND PAYMENTS

A.    Price to Include: The Authority
shall pay and the Contractor shall accept the amounts set forth in the Price
Schedule, Attachment No. 2, as full compensation for all costs and expenses of
completing the Work in accordance with the Contract, including, but not limited
to, all labor and material required to be done or furnished under this
Contract; all overhead, expenses, fees and profits including the cost of providing
storage yard or facilities; all risks and obligations set forth in the Contract;
any applicable fees or taxes; and all expenses due to any unforeseen difficulty
encountered in the prosecution of the Work (collectively referred to as “the
Contract Price”).

B.    Payments: Subject to the Contractor’s
compliance with the submission requirements contained hereunder and all other
provisions of the Contract Documents, payment will be made at the rates
specified in the Price Proposal, Attachment 2, as follows:

1.     Fixed
Costs:

a.     Commencing in
the first full month after the Revenue Service Start Date, on a monthly basis,
the Authority shall pay the following “Fixed Costs:”

(i)    One-twelfth
(1/12) of the Total Annual Non-Vehicle Fixed Cost amount stated in the Price
Schedule, Line Item 3.

(ii)   One-twelfth (1/12)
of the Annual Per-Vehicle Fixed Costs rate specified in the Price Schedule,
Line Item 4, for each Revenue Vehicle in the Contractor’s fleet on the last day
of the billing month.

b.     Effective on the
first month of October Year 2 of commencement of AAR service (as described in the
Scope of Work, Attachment 1, Section 4, as “Phase II, Operations”), Fixed Costs
shall be adjusted annually in accordance with Table 10 of the Consumer Price Index for All Urban Consumers (CPI-U) using
the selected local area of New York – Northern NJ – Long Island, NY-NJ-CT-PA.
It is the Contractor’s obligation to submit for the first month in which an
adjustment is available an invoice in an amount that accurately reflects the

 12
 

 

adjustment, if any, that is due. Absent such invoice, it shall be
within the Authority’s discretion whether to adjust Fixed Costs for that
Contract Year.

c.     The Contractor
may shift funds as necessary among items in the Fixed Costs category to meet
operational needs, so long as the services required hereunder are in no way diminished
and Contractor can justify the action upon request by the Authority or upon
audit. This paragraph shall not be construed to permit the Contractor to exceed
the total annual allowable Fixed Costs.

d.     NYCT may adjust
the Fixed Costs if it is determined that the Contractor has not provided the
services related thereto.

2.     Variable
Costs

The Authority shall pay the Contractor each month a varying amount
calculated at the rates specified in the Price Schedule for “Per-Vehicle
Mobilization Costs,” 1 if any, “Maintenance Costs,” 2 and “Vehicle Service Hour
Costs,” 3 including fuel costs collectively referred to as “Variable Costs.”

a.     The Authority
shall pay the Contractor the one-time “Per-Vehicle Mobilization Costs,” Price
Schedule, Line Item 2, D, for each Revenue Vehicle, if any, that the Authority
assigns to the Contractor during the billing month. Contractors with vehicles
in Revenue Service pursuant to prior contracts are not eligible for this
payment to the extent that this Contract assigns them the same number or fewer
vehicles. These Contractors are eligible for this payment thereafter, if
they are assigned additional vehicles for Revenue Service expansion.

b.     The Authority
shall pay the Contractor each month 1/12 of the Maintenance Costs, Price
Schedule, Line Item 5 or 6, as applicable, based upon the actual number, type and
age of Revenue Vehicles in the Contractor’s fleet on the last day of the billing
month. Once each year, effective the first of the month after the Contractor’s
anniversary of its Revenue Service Start Date, the Authority will adjust the
age category (i.e. A, B, or C) of all Revenue Vehicles in the Contractor’s
fleet, based on the mileage and age of each vehicle at the time of adjustment.

c.     The Authority
shall pay the Contractor each month for the actual number of Vehicle Service
Hours as reconciled by the Contractor and approved by the Authority at the rate
specified in the Price Schedule.

d.     The Authority
shall pay the Contractor each month a varying amount for fuel used in Revenue
Service which shall be equal to the product of the total number of Vehicle
Service Hours performed (as determined for payments pursuant to Article
108.B.2.c, above) (“VSH”) times 1.5 gallons per Vehicle Service Hour times the
Contractor’s Fuel Price Per Gallon, Price Schedule Line Item 8, as adjusted
pursuant to Article 108.B.2.f (“Contractor’s Fuel Price, or “CFP”) (VSH x 1.5 x
CFP).

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e.     The Variable
Costs shall be adjusted annually in accordance with the same terms and
conditions for adjustment set forth in Article 108.B.1.b, above, for Fixed
Costs except for Fuel Costs, which shall be adjusted in accordance with the
terms and conditions for adjustment set forth in Article 108.B.2.f, below.

f.      The price per
gallon for fuel used in Revenue Service shall be adjusted quarterly on a
calendar quarter basis, as follows:

i.      The index to be
used to calculate the change in the Contractor’s Fuel Price (“CFP”) (whether
diesel or gasoline) for each quarterly adjustment is the average per-gallon
diesel price reported by the U.S. Department of Energy Information
Administration’s “Retail On-Highway Diesel Prices for the Central Atlantic Area”
(“Fuel Price Index” or “FPI”) for the last Monday immediately preceding each
Adjustment Date.

ii.     An initial
adjustment to the Contractor’s Fuel Price Per Gallon (CFP), as set forth in the
Price Schedule, Line Item 8, will be made for the period from the time of award
of this Contract to the Revenue Service Start Date, based on any change in
price that occurred between the FPI price on January 1, 2001 of $1.665 (“Base
Fuel Price Index Amount,” or “BFPI”) and the first day of the first month of
the calendar quarter in which the Revenue Service Start Date occurs.
Thereafter, the CFP will be adjusted quarterly effective on the first date of
the first month of each calendar quarter (“Adjustment Date”). For each
Adjustment Date, including the Revenue Service Start Date Adjustment, the price
to be utilized to determine the amount of change in price will be that reported
by the FPI for the last Monday of the month preceding the Adjustment Date (“Adjustment
Date Fuel Price Amount” or “AFPI”).

iii.    All prices used
to calculate the amount of adjustment will be rounded to the third decimal
place.

iv.    The Adjusted
Contractor’s Fuel Price (“ACFP”) shall be equal to the product of the Base Fuel
Price Index Amount (“BFPI”) of $l.665 divided by the Adjustment Date Fuel Price
Index Amount (“AFPI”) times the Contractor’s Fuel Price ([AFPI/BFPI] X CFP =
ACFP). Thereafter, the most recent ACFP shall be the Contractor’s Fuel Price (“CFP”)
for calculating quarterly adjustments.

g.     The Authority,
in its sole discretion, may, at the commencement of the Contract or at any time
thereafter, purchase tax exempt fuel for the Work. In such event, the Contact
will be modified to eliminate fuel costs from the Contract Price.

3.     Reimbursable
Costs (Pass-Through Costs):

The Authority shall reimburse the Contractor for its actual costs and
expenses as follows:

 14
 

 

a.     Insurance
Costs

(i)    On a monthly
basis, the Authority will pay the Contractor actual insurance premium costs for
the contractually required automobile liability insurance including Garage
Keepers Legal Liability Insurance. Additionally, the Authority will pay actual
premium costs for collision coverage and premium financing costs, if the
Project Manager expressly authorizes such costs. The total payment for all such
costs shall not to exceed the amount stated in the Price Schedule for each
Revenue Vehicle pro-rated for the month. No reimbursement shall be made to the
Contractor for any item that has not been approved by the Authority prior to
the Contractor having entered into a legal commitment for the expenditure.

ii.     On an annual
basis the scheduled reimbursable amount will be adjusted by the Authority to
reflect the Contractor’s actual insurance premium costs for the upcoming insurance
coverage year. Each year, upon the Contractor’s receipt of any renewal notice
for insurance coverage to be paid as a reimbursable cost by the Authority, the
Contractor shall submit a copy of such notice and all requested documentation
to the Authority including policy declaration pages, premium notices and/or
invoices from the Contractor’s insurance company itemizing the premiums and
corresponding insurance coverage to be provided.

iii.    The Authority, in
its sole discretion, may, at the commencement of the Contract or at any time
thereafter, purchase vehicle insurance for the Work. In such event, the
Contract will be modified to eliminate such insurance costs from the Contract
Price.

b.     Tolls. On
a monthly basis, the Authority shall reimburse the Contractor’s actual expenses
for tolls paid for operation of Revenue Vehicles in the course of providing
Revenue Service.

c.     Third Party
Lease Costs. On a monthly basis, the Authority shall reimburse the
Contractor’s approved monthly vehicle leasing costs for any Revenue Vehicle or
Non-Revenue Vehicle leased from a third party.

d.     Non-Vehicle
Mobilization Costs. The Authority shall pay the Contractor’s “Non-Vehicle
Mobilization” costs upon submission of an invoice and adequate documentation to
confirm that the Contractor has incurred such costs. In no event shall the
Contractor be paid for any amount expended that is in excess of the total
amount specified in the Price Schedule, Line Item 1, “Non-Vehicle Mobilization”
costs. The Contractor shall allocate its expenditures for mobilization costs in
accordance with its Authority-approved Start-Up Plan and in a manner to assure
that sufficient monies are available to pay all mobilization costs. The
Authority’s Project Manager may question and reject any mobilization cost if it
appears that the expenditure will adversely affect the Contractor’s ability to
effect mobilization.

 15
 

 

4.     Date
of Payment:

All monthly payments to the Contractor will be made net 30 calendar
days of receipt by NYCT of a complete and proper invoice.

5.     The Contractor
warrants that the costs set forth in the Price Schedule are in current U.S.
dollars and do not include any allowance for any contingency to cover
anticipated increased cost of performance, which are covered by the economic
adjustment clauses contained in subparagraphs B.1.b. and B.2.b. above. These
provisions shall be the sole and exclusive measure of adjustment to the costs
specified in the Price Schedule of this Contract without regard to actual
changes in the cost or use of labor or materials since the Notice of Award of
this Contract.

C.    Proper Invoice:

1.     In order to
allow appropriate time to complete the reconciliation process, the Contractor
shall not submit any invoice prior to 15 calendar days after the end of each
month that constitutes the billing period. In addition to any other requirement
set forth in this Contract with respect to what constitutes a proper invoice or
for the Contractor to be entitled to receive payment, the Contractor’s invoice,
in triplicate, must set forth (1) a description, with specificity, of the goods
delivered, Work performed, services rendered, or other event initiating
entitlement to payment pursuant to the terms of this Contract; (2) that portion
of the Contract price related to such payment less any deductions such as
retainage required pursuant to the terms hereof (if any); and (3) the Contract
number. Should the invoice not be calculated correctly, such as not taking into
account retainage as a deduction, the Authority may either reject the invoice
or treat the invoice as proper only to the extent of the correct calculation of
the amount thereof.

2.     NYCT will return
incomplete or improper invoices to the Contractor. In the event that an invoice
is returned to the Contractor because it is incomplete or improper, the
imposition of net 30 calendar day terms on NYCT will not begin until a complete
and proper invoice is returned to NYCT.

3.     The Contractor
shall provide a monthly bill itemized by the components of the Contract Price
in paragraph B, above, “Payments.” (Variable Costs will be itemized by type of
Revenue Vehicle, for each Revenue Vehicle operated by the Contractor).

D.    Supporting Documentation: The
following are in addition to any other requirement set forth in this Contract
with respect to supporting documentation that must accompany an invoice:

1.     The Contractor’s
invoice must be accompanied by appropriate documentation that the deliverable
has been delivered in accordance with the Contract, and if this Contract
requires acceptance thereof as a condition precedent to payment, that the
deliverable has been so accepted.

 16
 

 

a.     All invoices for
Vehicle Service Hours must be supported by complete and adequate documentation
sufficient to permit NYCT to confirm that the Vehicle Service Hours were provided.

b.     All invoices for
vehicle insurance costs shall be accompanied by a copy of the original invoice
from the insurance company and a copy of the Contractor’s check for payment,
and any other supporting documentation that NYCT directs.

c.     All invoices for
any leased vehicles shall be accompanied by the leasing company’s invoice and a
copy of the Contractor’s check for payment.

2.     Invoices must
also be accompanied by all affidavits, time records, staffing and other
records, as applicable, including E-Z Pass billing records in disk form, and
applicable third-party lease invoices with their supporting documentation,
provided for or required by the Contract to establish the amount of payment
and/or performance of the Work billed, as well as a statement with sufficient
specificity which establishes the basis on which the payment is due according
to the Contract. Any documentation generated by the Authority, such as
certificates of acceptance, will be issued in accordance with the terms of the
Contract.

3.     A sworn
certificate or equivalent document signed by a knowledgeable officer of the
Contractor that the services covered by the Contract have been performed for
the period covered by the invoice. Any false certification shall render the
invoice void, and the Authority shall be entitled to recover immediately any
monies paid on such invoices.

E.     Inspection, Review and Audit: In
addition to any other requirements pertaining to the right of the Authority or
other entity to perform inspections, reviews or audits with respect to any
payment or to the Contract as a whole, the Authority reserves the right to
inspect, review and/or audit each invoice for payment to verify that the
invoice amount is consistent with the materials, labor, goods, and/or services
provided and is in accordance with the provisions of the Contract, as well as
to determine the resources applied or used by the Contractor in fulfilling the
terms of the Contract or otherwise to verify that the Work, goods or services
billed for were provided in accordance therewith. The Authority will require
ten (10) Authority business days from the Receipt of Invoice Date within which to
perform this function.

Set-off: The Authority shall
have the right to set-off against any payment due the Contractor under this
Contract any unpaid legally enforceable debt owed by the Contractor to the
Authority as outlined in Authority’s Prompt Payment Rules (21 NYCRR § 1002).
Liquidated Damages as well as monies equal to the fare revenue that should have
been collected, calculated as the number of Customer and Guest trips performed
times the then applicable fare, shall be deducted by NYCT from the payments
made to the Contractor each month.

 17
 

 

F.     Designated Payment Office: The
Designated Payment Office, to which all invoices and supporting documentation
are required to be submitted under this Contract, is as follows:

Original and (1)
copy of all invoices to:

New York
City Transit Authority

Disbursements Section

Room 780, Seventh Floor

130 Livingston Street

Brooklyn, New York 11201

In addition, one
(1) copy of all invoices is required to be submitted simultaneously to:

Michael
Cosgrove, Project Manager

New York City Transit Authority

Paratransit Division,

2 Broadway, 11th Floor

New York, New York 10004

G.    Conditions Precedent to Payment:
Unless otherwise stipulated in writing by the parties, the Authority shall make
payment subject to the following conditions, which are, unless waived in whole
or in part by the Authority in writing, conditions precedent to payment:

1.     The Contractor
is not, in the Project Manager’s and/or Procurement Sub-Division’s opinion, in
material breach of this Contract;

2.     The Project
Manager has accepted the Work.

3.     All records
required to be submitted to the Authority have been received by the Authority,
unless the Project Manager has, in writing, granted an extension of time.

H.    Withholding Payment: The Authority
may withhold sums equal to any claims of the Authority against the Contractor,
for indemnification or otherwise, pending settlement or other disposition of
such claim. The Authority may withhold from any payment otherwise due the
Contractor as much as may be necessary to protect the Authority and if it so
elects may also withhold any amounts due from the Contractor to any
Subcontractors or Suppliers for work performed or material furnished by them.
The foregoing provisions shall be construed solely for the benefit of the
Authority and will not require the Authority to determine or adjust any claims
or disputes between the Contractor and his Subcontractors or Suppliers, or to
withhold any moneys for their protection unless the Authority elects to do so.
The failure or refusal of the Authority to withhold any moneys from the
Contractor shall in no way impair the obligations of any surety or sureties under
any bond or bonds furnished under this Contract. The Authority may withhold
payment to the Contractor, if the Contractor fails to remedy unsuitable
conditions. The Contractor shall be given written notice of any unsuitable
conditions.

 18
 

 

I.      Prompt Payment Rules and Regulations:
The Authority will pay proper invoices within the time periods provided in the
Prompt Payment Rules and Regulations (21 NYCRR § 1002). Payment will be deemed
to have been made upon being mailed by the Authority.

J.     Final Payment: After the expiration
of the Contract, or its termination, the Contractor shall submit an invoice
marked “Invoice for Final Payment” covering all items not previously invoiced.
This “Invoice for Final Payment” shall contain or be accompanied by the
information or supporting documentation, and shall otherwise be in the form,
described in this Article or elsewhere in this Contract. Any dispute over the
proper amount of the Final Payment is subject to the dispute resolution
provisions (Article 211) of this Contract.

K.    Audit and Adjustment: All payments
are subject to audit and adjustment by the Authority. Contractor shall make its
records available for three years (3) after the later of termination of or
final payment under this Agreement.

L.     Retainage: The Authority will
retain an amount equal to five percent (5%) of each monthly payment for the
first year of the contract. In each subsequent month, the Authority will retain
an amount equal to 5% of each monthly payment minus an amount equal to the
average of monthly retainages for the prior Contract Years. Such retained
monies shall be held as security for the full and faithful performance by the
Contractor of all the conditions, covenants and requirements contained in this
Agreement.

ARTICLE 109      DRUG
AND ALCOHOL TESTING

A.    The Contractor
agrees to comply with the requirements of 49 CFR Parts 40, 653 and 654,
promulgated by the U.S. Department of Transportation - Federal Transit
Administration to implement the Omnibus Transportation Employee Testing Act.
These regulations require that grantees of federal funds implement a program
requiring Safety-Sensitive (as defined in the regulations) employees, including
those of the Authority’s contractors (though not including subcontractors), to
be subject to drug and alcohol testing. In addition to performing such tests
(including tests on a random basis), maintaining custody and control over the
results thereof and transmitting the results thereof as required by the
regulations, the Contractor will also be required to provide information and
training regarding the testing program to all of its affected employees,
including direct supervisors, and to certify that it has established and
implemented the required program.

B.    If the
Safety-Sensitive Work will commence within six months after the award of the
Contract, the Contractor will submit the documents listed below for the
Authority’s approval within thirty (30) days after Contract award. If the
Safety-Sensitive Work will commence at least six months after Contract award,
the Contractor will submit the documents listed below for the Authority’s
approval at least sixty (60) days prior to the commencement of the
Safety-Sensitive Work.

1.     An initial
certification of the Contractor’s compliance with 49 CFR Parts 653 and 654 in
the form set forth in Paragraph C below.

 19
 

 

2.     A copy of the
Contractor’s Drug and Alcohol Testing Program policy statement.

3.     A copy of the
Contractor’s training program for supervisors and employees.

4.     A copy of the
Contractor’s drug and alcohol testing procedures for the following:

a.     pre-employment
or transfer testing (drug testing only);

b.     random
testing;

c.     reasonable
suspicion;

d.     accident;

e.     return
to work; and

f.      refusal to be
tested.

5.     A copy of the
Contractor’s Drug and Alcohol Testing Program record keeping procedures.

6.     The name and
location (address) of the following:

a.     collection
site(s);

b.     laboratory;

c.     Medical
Review Officer (MRO);

d.     Breath
Alcohol Technician (BAT); and

e.     Substance Abuse
Professional (SAP).

C.    To certify
compliance with 49 CFR Parts 653 and 654, the Contractor shall submit initially
as required by Paragraph B and annually thereafter while Safety-Sensitive work
is performed, certifications in the following form:

SUBSTANCE
ABUSE CERTIFICATIONS

	
  NYC Transit Authority
  Contract No.:

  	
   

  
	
   

  
	
  Contract
  Description:

  	
   

  
	
   

  
	
  Contractor’s Name:

  	
   

  
				

 

Alcohol Testing Certification

As required by FTA regulations, “Prevention of Alcohol Misuse in
Transit Operations,” at 49 CFR 654.83, Contractor certifies that it has
established and implemented an alcohol misuse prevention program complying with
the requirements of 49 CFR Part 654.

and

 20
 

 

Anti-Drug Program Certification

As required by FTA regulations, “Prevention of Prohibited Drug Use in
Transit Operations,” at 49 CFR 653.83, Contractor certifies that it has
established and implemented an anti-drug program and has conducted employee
training complying with the requirements of 49 CFR Part 653.

	
  Date:

  	
   

  	
  , 20

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
  Signature of
  Authorized Officer

  
	
   

  
	
   

  	
   

  	
   

  
	
   

  	
  Title of Authorized Officer

  	
   

  
									

 

The Contractor shall submit the FTA required Management Information
System (MIS) reports before February 1 of each year of the Contract. The
Contractor may obtain current versions of the MIS forms by contacting the FTA
at (617) 494-6336.

D.    The Contractor
shall submit a semi-annual MIS report summarizing its Drug and Alcohol Testing
Program results, if required by the Project Manager.

E.     The Contractor
shall submit one copy of all required documentation, reports and
certifications, other than the MIS report, to the Authority’s Project Manager
and one copy to the Senior Director, Medical Information Management Services.
If the Contractor elects to submit its MIS report using paper forms, the
Contractor must submit an original signed form to the Senior Director, Medical
Information Management Services, with a copy to the Authority’s Project
Manager. If the Contractor elects to submit its MIS report using a CD diskette,
the Contractor must submit an original signed front page from the CD diskette
form and the completed CD diskette to the Senior Director, Medical Information
Management Services, with a copy of the front page from the CD diskette form to
the Authority’s Project Manager.

F.     The Contractor
shall immediately notify the Project Manager, in writing, of any changes to the
documentation, reports or certifications previously submitted to the Authority.
Notwithstanding this requirement, the Contractor, unless otherwise required,
does not have to report statistical changes resulting from its drug and alcohol
tests.

G.    If the Authority
determines after award that the Contractor is performing Safety-Sensitive Work,
Contractor shall be required to comply with the regulations. In the event such
compliance entails costs and expenses not otherwise being borne by the
Contractor, they will be eligible for reimbursement in accordance with Article
206, “Changes.”

H.    The Contractor
shall make immediate notification to the Authority’s Project Manager if the
Contractor intends to use its employees to perform or performs Safety-Sensitive
Work previously performed by a subcontractor’s employees. The Contractor shall
submit copies of all documentation requiring Authority approval (as set forth
in Paragraph B) prior to commencement of the Safety-Sensitive Work by the
Contractor. If the Contractor assumes the performance of

 21
 

 

Safety-Sensitive Work previously performed by a subcontractor, the
Contractor will not be eligible for reimbursement for extra work as such term
is defined in Article 206, “Changes.”

I.      The Contractor
agrees to permit any authorized representative of the United States Department
of Transportation, the Federal Transit Administration, or the Authority, to
inspect the facilities and records associated with the implementation of the
drug and alcohol testing program as required under 49 CFR Parts 653 and 654 and
review the testing process.

J.     Compliance with
this Article 109 and Article 110 shall be deemed a material obligation of this
Contract.

ARTICLE 110      PRIVACY
ACT

A.    The Contractor
agrees to comply with, and assures the compliance of its employees with, the
information restrictions and other applicable requirements of the Privacy Act
of 1974, 5 USC §552a. Among other things, the Contractor agrees to obtain the
express consent of the Federal Government before the Contractor or its
employees operate a system of records on behalf of the Federal Government. The
Contractor understands that the requirements of the Privacy Act, including the
civil and criminal penalties for violation of that Act, apply to those
individuals involved, and that failure to comply with the terms of the Privacy
Act may result in termination of the Contract.

B.    The Contractor
also agrees to include the requirements of this Article in all subcontracts to
administer any system of records on behalf of the Federal Government issued
pursuant to this Contract.

ARTICLE 111      LIQUIDATED
DAMAGES

A.

1.     The Contractor
acknowledges that strict adherence to the Contract terms and conditions is
necessary to provide safe, reliable, and on-time service to AAR Customers in a
Customer-friendly manner. The Contractor represents that it is qualified to and
will perform transportation services that comply with the Scope of Work and
meet best paratransit industry standards.

2.     NYCT will
closely monitor performance of this Work. NYCT has the right to enter the Contractor’s
premises at any time without advance notice to or authorization from the
Contractor in order to observe the Contractor’s operations. Monitoring methods
that will be used to assess the Contractor’s performance include, but are not
limited to, radio monitoring, telephone monitoring and recording, on-street
service monitoring and random facility, vehicle and records inspections.

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3.     The Contractor acknowledges
that a pattern of deficient performance and inadequate response on the
Contractor’s part will cause the Authority to incur damages. Inasmuch as the
amount of such damages and the loss to the Authority will be extremely difficult
to ascertain, it is hereby expressly agreed that such damages will be
liquidated and paid not as a penalty, but as liquidated damages.

B.    Upon a
determination by the Project Manager that the Contractor has engaged in a
pattern of deficient performance and inadequate response with respect to the
provision of safe, reliable, or on-time performance, as defined below, not due
to factors outside the control of the Contractor, the following damages shall
be assessed:

1.     Reliable Service:

a.     Contractor
No-Shows:

Contractor No-Shows adversely affect the reliability of AAR service.
For each month in which Contractor No-Shows exceed .3% of all trips assigned to
the Contractor for a specified month, Contractor shall pay the Authority the
sum of $20.00 for each No-Show.

b.     Late/Failed
Pull-Outs:

A failure of the Contractor to meet daily Pull-Outs because of a
failure to have sufficient Revenue Vehicles or Vehicle Operators available for
service adversely affects the reliability of AAR service. In any month in which
more than .3% of total Routes for the month failed to Pull-Out within 45
minutes of the Pull-Out time for the Route, Contractor shall pay the Authority
the sum of $500.00 for each failed Pull-Out.

2.     On-Time Performance:

Late pick-ups adversely affect the On-Time Performance of AAR service.
In any month in which Contractor fails to achieve 95% On-Time Performance, the
Contractor shall pay the Authority the sum of $10.00 for each late pick-up that
occurred 15 minutes or more past the Scheduled Pick-Up Window.

3.     Safe Service:

Inadequately maintained Revenue Service Vehicles, inadequately trained
Vehicle Operators, placement into service of Vehicle Operators who do not meet
the qualifications and training requirements of the Scope of Work, Vehicle
Operators who exhibit unsafe operation of Revenue Vehicles, Vehicle Operators
who are placed or allowed to remain in service when they are unfit for duty,
and failure to report Accidents as required by the Scope of Work adversely
affect the safe operation of the service. Upon a determination of the Project
Manager that Contractor’s record of performance of the Scope of Work has caused
the events described herein to occur at such a level that the safe operation of
AAR service has been placed at risk, Contractor shall pay the Authority the sum
of $250.00 per day until such time as the Project

 23
 

 

Manager determines that the Contractor has implemented a plan that will
cure the specified deficiencies.

4.     Quality of
Customer Service:

Customer service is adversely affected when Contractor fails to keep
Revenue Vehicles clean, fails to maintain and utilize heating and air
conditioning, as applicable, in the Revenue Vehicles, places Vehicle Operators
in service who do not adhere to the standards for Vehicle Operator uniforms,
permits Vehicle Operators to remain in service who are discourteous or abusive
to Customers or who violate the rules for Vehicle Operators when in Revenue
Service. Upon a determination of the Project Manager that Contractor’s record
of performance of the Scope of Work has caused the events described herein to
occur at a level such that AAR Customers’ satisfaction with service quality has
been placed at risk, Contractor shall pay the Authority the sum of $10.00 per
incident until such time as the Project Manager determines that the Contractor
has implemented a plan that will cure the specified deficiencies.

C.    Should the
Contractor wish to contest all or part of an assessment of liquidated damages,
it must, within ten (10) business days from the date of such notice, respond in
writing to the Project Manager stating the reasons why such assessment is in
error. The Project Manager may affirm, modify, or withdraw the assessment, as he
deems appropriate. If the Contractor fails to contest a notice of assessment of
liquidated damages within ten (10) business days from the date of such notice,
the assessment becomes final and binding upon the Contractor without further
notice from NYCT.

ARTICLE 112      VEHICLE
LEASES

A.    Unless otherwise
directed by the NYCT, the Contractor shall utilize NYCT-owned paratransit
vehicles to provide Revenue Service, and NYCT-owned Non-Revenue Vehicles which
shall be assigned and leased to the Contractor subject to the terms and
conditions of the lease that is appended hereto and incorporated herein as
Attachment No. 3.

B.    NYCT reserves the
right to direct the Contractor to lease Revenue and Non-Revenue Vehicles from
third parties in accordance with Article 120 below.

ARTICLE 113      PROSECUTION
OF THE WORK

A.    During the
prosecution of the Work, should unforeseen difficulties of any nature be
encountered, the Contractor shall promptly notify the Project Manager and take
every necessary or proper precaution to overcome the unforeseen difficulty
according to the direction of the Project Manager and as provided in these
Contract Documents.

B.    All
goods and workmanship shall be of the best class in every respect, and the
Project Manager shall be the sole judge of quality and efficiency.

 24
 

 

C.    In all operations
connected with the Work, the Contractor shall comply with applicable local laws
and ordinances of the City of New York, and all laws of the State of New York
which control or limit in any way the actions of those engaged in the Work, or
affecting the Work belonging to or used by them, shall be strictly complied
with, and further, the Contractor shall comply with all applicable Federal,
State and City regulations regarding the transportation of Customers and other
passengers.

D.    The Contractor
shall employ only competent, skillful, and faithful personnel to do the Work.

E.     The Contractor
hereby represents that prior to submitting his proposal, he examined the Scope
of Work in detail and satisfied himself as to the intent of the Scope of Work
relating to the Work to be performed, and he shall not at any time make any
claim for damage or extension of time, or any other demand because of any
misinterpretation or misunderstanding of the Scope of Work, or because of any
lack of information.

F.     All goods of whatever
kind, which, during their installation become damaged from any cause
whatsoever, shall be removed and shall be replaced by new, undamaged goods
without any additional cost to the Authority.

G.    The Contractor
shall furnish all labor, material, plant, tools, supplies and other means
necessary to perform the Work described in the Contract Documents in accordance
with the Scope of Work, and shall perform such Work within the direction and to
the satisfaction of the Project Manager.

H.    The Contractor
agrees to deliver and install conforming goods in accordance with the Scope of
Work.

ARTICLE 114      INSURANCE

The Contractor and any
Subcontractor shall procure at a minimum, the insurance coverage specified in
Attachment 4. The Contractor or Subcontractor shall be responsible for any
deductible amount.

ARTICLE 115      RISK OF
LOSS

A.    The Contractor
assumes the risk of, and shall be responsible for, any loss or damage to
Authority property, including property and equipment leased by the Authority,
used in the performance of this Contract, and caused, either directly or indirectly
by the acts, conduct, omissions or lack of good faith of the Contractor, its
officers, managerial personnel, and employees or any person, firm, company,
agent or others engaged by the Contractor as expert, consultant, specialist, or
subcontractor hereunder.

B.    In the event that
any such Authority property is lost or damaged, except for normal wear and
tear, then the Authority shall have the right to withhold further payments
hereunder for the purpose of set-off, in sufficient sums to cover such loss or
damage.

 25
 

 

C.    The Contractor
agrees to indemnify the Authority and hold it harmless from any and all
liability or claim for damages due to any such loss or damage to any such
Authority property.

D.    The rights and
remedies of the Authority provided herein shall not be exclusive and are in
addition to any other rights and remedies provided by law or by the Contract.

ARTICLE 116      SUBCONTRACTORS

A.    If the Contractor
will cause any part of this Contract to be performed by a Subcontractor, unless
otherwise expressly provided elsewhere in this Contract, the provisions of this
Contract will apply to such Subcontractor and its officers, agents and
employees in all respects as if it and they were employees of the Contractor;
and the Contractor will not be in any manner thereby discharged from its
obligations and liabilities hereunder, but will be liable hereunder for all
acts and negligence of the Subcontractor, its officers, agents and employees,
as if they were employees of the Contractor. The employees of the Subcontractor
will be subject to the same provisions hereof as the employees of the
Contractor; and the Work performed by the Subcontractor will be subject to the
provisions hereof as if performed directly by the Contractor.

B.    The Contractor,
before making any subcontract for any portion of the Work, will state in
writing to the Authority the name of the proposed subcontractor, the portion of
the Work which the proposed subcontractor is to do, its place of business, and
such other information as the Authority may require. The Authority will have
the right to require the Contractor not to award any subcontract to a person,
firm or corporation disapproved by the Authority.

C.    Before entering
into any subcontract hereunder, the Contractor will inform the proposed subcontractor
fully and completely of all provisions and requirements of this Contract
relating either directly or indirectly to the Work to be performed. Any Work
performed by a Subcontractor will strictly comply with the requirements of this
Contract.

D.     In order to
qualify as a Subcontractor satisfactory to the Authority, in addition to the
other requirements herein provided, the proposed subcontractor must be prepared
to prove to the satisfaction of the Authority that it has the necessary
facilities, skill and experience, and ample financial resources to perform the
Work in a satisfactory manner. To be considered skilled and experienced, the
proposed subcontractor must show to the satisfaction of the Authority that it
has satisfactorily performed Work of the same general type which is required to
be performed under this Contract.

E.     If
any proposed subcontractor or supplier is a subsidiary or affiliate of
Contractor, then NYCT will require the submission of two (2) additional
competitive bids (for a total of three) from other potential subcontractors or
suppliers for the Work required to be performed under this Contract. The
Contractor must provide justification for the selection of its own subsidiary
or affiliate and will be subject to NYCT review and approval.

 26
 

 

ARTICLE 117      RELATIONSHIP
OF CONTRACTOR TO THE AUTHORITY

The relationship of
Contractor to the Authority is that of an independent Contractor, and said
Contractor, in accordance with its status as such, covenants and agrees that it
will conduct itself consistent with such status, that it will neither hold
itself out as nor claim to be an officer or employee of the Authority (or the
MTA or the City) by reason hereof, and that it will not, by reason hereof, make
any claim, demand or application to, or for any right or privilege applicable
to an officer or employee of the Authority (or the MTA or the City), including,
but not limited to, Workers’ Compensation coverage, Unemployment Insurance
Benefits, Social Security coverage or retirement membership or credit.

ARTICLE 118      DISCLOSURE

Contractor hereby
represents that to the best of its knowledge neither it nor any of its
personnel has been the subject of any investigation or has any of them been
convicted or indicted for commission of any crime involving misconduct,
corruption, bribery, or fraud in connection with any public contract in the
State of New York or any other jurisdiction, except as has been specifically
disclosed in writing to the Authority, and that, should any such conviction or
indictment be obtained or any such investigation commenced prior to the
expiration of the term hereof, regardless of the date of the occurrence giving
rise to the subject matter of such conviction, indictment or investigation, it
will be disclosed in writing to the Authority. Breach of this provision is
expressly understood to constitute a material breach hereof.

ARTICLE 119      PUBLICITY

A.    Prior written
approval of the Authority is required before the Contractor or any of its
employees, servants, agents or independent contractors may, at any time, either
during or after completion or termination of this Contract, make any statement
to the press or issue any material for publicity through any medium of
communication bearing on the Work performed or data collected under this
Contract.

B.    If
the Contractor wishes to publish a work dealing with any aspect of performance
under this Contract, or of the results and accomplishments attained in such
performance, such publication requires the prior written approval of the
Authority, which approval may be conditioned upon the Authority’s obtaining
royalties from the Contractor, and also obtaining a non-exclusive and
irrevocable license to reproduce, publish, or otherwise use and authorize
others to use the publication.

 27
 

 

ARTICLE 120      VEHICLES
LEASED BY CONTRACTOR FROM THIRD PARTIES

In the event that the
Contractor is directed to lease Revenue Vehicles from a third party in order to
provide paratransit services pursuant to this Agreement, the lease agreement
must be approved in advance by the Authority and the Authority will reimburse
the approved leasing costs pursuant to Article 108. The following provisions
must be included in any vehicle lease with a third party:

A.    Right
of Assignment

1.     The vehicles leased
herein are procured for the purpose of fulfilling Lessee’s obligations pursuant
to a separate agreement with the New York City Transit Authority (“Transit
Authority”) that grants Lessee the right to provide public services on its
behalf. If said right is terminated, or if the Transit Authority reassigns any
of Lessee’s routes, the Transit Authority will exercise its right, granted by
this provision, to receive assignment of this Lease and reassign it according
to the following terms and conditions:

2.     The Transit
Authority shall send written notice of the assignment and assumption to the
Lessor and execute all documents reasonably required by the Lessor. The Transit
Authority shall be bound by all of the covenants of this Lease, except, the
insurance provisions, because the Transit Authority is a self-insuring public
benefit corporation created under the New York Public Authorities Law.

3.     The Transit
Authority shall have the right upon written notice to the Lessor to reassign
the lease to any one of its paratransit contractors (proposed lessee). Any
reassignment shall be subject to the Lessor’s credit approval of the proposed
lessee. Such credit approval may be denied on the basis of the proposed
lessee’s failure to satisfy the Lessor’s standards of credit worthiness, as
determined in the sole discretion of the Lessor.

4.     The credit
approval shall be deemed granted thirty (30) days after the Transit Authority’s
assignment to the proposed lessee, unless the Lessor sends prior written notice
to the Transit Authority. Upon Lessor’s credit approval of the proposed lessee,
the reassignment of the lease to and assumption of the lease by the
Authority-designated paratransit contractor (Lessee) shall be deemed in effect,
and the Transit Authority shall have no further obligations to the Lessor.

5.     If the credit
approval is denied, the Transit Authority may guarantee in writing the proposed
lessee’s payments to the Lessor. Upon Lessor’s receipt of such guarantee, the
assignment of the lease to and assumption of the lease by the
Authority-designated paratransit contractor (Lessee) shall be deemed in effect,
and the Transit Authority shall have no further obligations to Lessor.

B.    Option
to Purchase:

1.     Upon
payment in full of all rents and obligations due under the lease by and between
Lessor and Lessee, the Transit Authority shall have the option to purchase the
vehicle and any equipment thereon (the “Equipment”) as more fully described
herein, for the sum of one and 00/100 dollars in United States Currency ($1.00)
(the “Purchase Price”) on an “as is, where is”

 28
 

 

basis provided the Lessee is not then in default of any material terms
and conditions of this Lease, which default has not been cured by the Transit
Authority.

2.     In the event the
Transit Authority elects not to exercise this purchase option, the Lessee shall
have the option to purchase the Equipment for the Purchase Price plus all
applicable sales or use tax on an “as is, where is” basis provided the Lessee
is not then in default of any terms and conditions of this Agreement.

3.     With respect to
the Equipment at that time, Lessor makes no representation or warranty, express
or implied, as to any matter whatsoever, including the condition of the
Equipment, its merchantability, or its fitness for a particular purpose.

4.     Lessor shall
execute and deliver to Lessee, or the Authority, as applicable, all documents
necessary and proper to effect the transfer of ownership of the Equipment to
Lessee upon payment by Lessee of the Purchase Price.

C.    Transit
Authority-Third Party Beneficiary

Lessee and Lessor agree that the Transit Authority is a third party
beneficiary of the Lease for purposes of these special conditions.

ARTICLE 121      AMENDMENTS

This Contract may be
amended only by an instrument in writing executed by the Authority and
Contractor.

Any and all notices under
this Agreement, if to the Contractor shall be delivered to:

Mr. Stan Brettschneider, Vice
President

Transit Facility Management
Corporation

165-25 147th Avenue

Jamaica, NY 11434

718-995-4700

718-995-4712
(Fax)

and if to the Authority,

Michael Cosgrove, Project Manager

New York City Transit Authority

Paratransit Division,

2 Broadway, 11th Floor

New York, New York 10004

646-252-5041

646-252-5019(Fax)

 29
 

 

ARTICLE 122      ATTACHMENTS

Attachment numbers 1-22
are incorporated in this Contract and shall be deemed to apply to the entire
Contract.

ARTICLE 123      RESCISSION

In the event that the
Authority elects to execute this Contract prior to submission by the Contractor
and approval by the Authority of any required document, such as an insurance
policy, the Authority may, in its sole discretion, rescind this Contract if all
such matters have not been resolved to the Authority’s satisfaction within
thirty (30) days after execution hereof.

ARTICLE 124      EXTENSION
OF TERM

A.    The Authority has
the option to extend the term of the Contract with no change to the Contract
Price, except for those adjustments to the Contract Price which are set forth
in the Contract, for up to two (2) additional year(s). This option may be
exercised, in the sole discretion of the Authority, for a single or multiple
term(s) of four (4) or six (6) months, for a one-year or two one-year terms, or
for a two-year term.

B.    The option shall
be exercised by notification by the Authority to the Contractor, in writing,
that it is exercising the option to extend the term of the Contract, at any
time prior to three months in advance of the expiration of the Contract.

ARTICLE 125      ORDER OF
PRECEDENCE

If there is a conflict
between provisions of this Agreement, the following order of precedence shall
apply:

A.    Terms
and Conditions

B.    Scope
of Work, Attachment No. 1

C.    Price
Schedule, Attachment No. 2

D.    Other
Attachments

 30
 

 

IN WITNESS WHEREOF,
the parties hereto have executed this Agreement to be effective with the date
set forth in the Notice of Award.

 

	
  Contractor:

  	
  Transit
  Facility Management Corp

  	
   

  	
  New
  York City Transit Authority:

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Signature:

  	
  /s/ Jerome Cooper

  	
   

  	
  Signature:

  	
  /s/ Timothy P. Rooney

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Name:

  	
  Jerome Cooper

  	
   

  	
  Name:

  	
  Timothy P. Rooney

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Title:

  	
  President

  	
   

  	
  Title:

  	
  Assistant Chief Procurement Officer

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Date:

  	
  August 2, 2001

  	
   

  	
  Date:

  	
  8/7/01

  

 31
 

 

ACKNOWLEDGMENT
FOR THE AUTHORITY

	
  STATE OF NEW YORK,

  	
  )

  
	
   

  	
   

  	
  ) SS.:

  
	
  COUNTY OF Kings

  	
  )

  

 

On this 7th day of August, 2001, before me personally
appeared Timothy P. Rooney to me known, who, being by me first duly sworn, did
depose and say: That he is the Assistant Chief Procurement Officer of the New
York City Transit Authority, the public benefit corporation described in and
which executed the foregoing instrument and that he acknowledged to me that he
signed his name thereto pursuant to the authorization of said Authority.

 

	
  

  	
  /s/ Stacey A.
  Myers

  	
   

  

Stacey A. Myers

Notary Public, State of
New York

No. 24-5015180

Qualified in Kings County

Commission Expires: July
19, 2005

 32
 

 

ACKNOWLEDGMENT
FOR CONTRACTOR, IF A CORPORATION

	
  STATE OF NEW YORK,

  	
  )

  
	
   

  	
   

  	
  ) SS.:

  
	
  COUNTY OF QUEENS

  	
  )

  

 

On this 2nd day of August
2001, before me personally appeared Jerome Cooper to me known, who, being by me
first duly sworn, did depose and say: That he/she resides at No. 114 Hards Lane,
in the City of Lawrence, in the County of Nassau, in the State of New York,
that he/she is the President of Transit Facility Management Corp., the
corporation described in and which executed the foregoing contract; that he/she
knows the corporate seal of said corporation; that one of the seals affixed to
said contract is such corporate seal, that it was affixed thereto by order of
the Board of Directors of said corporation, and that he/she signed his/her name
thereto by like authority.

	
  

  	
  /s/ Elizabeth Rodriguez

  	
   

  
	
  

  	
  Notary Public

  
	
   

  	
   

  
	
   

  	
  ELIZABETH RODRIGUEZ

  Notary Public State of New York

  No. 01RO4898677

  Qualified in Queens County

  Commission Expires July 20, 2005

  
				

 

 33

 

NEW YORK
CITY TRANSIT AUTHORITY

Division
of Materiel

GENERAL CONTRACT

PROVISIONS

	
  9/00

  	
  Operating
  Contract

  	
   

  

 

 

ARTICLE 201      AGREEMENT

The Contractor agrees to
perform the Work in accordance with requirements and terms and provisions
hereinafter set forth in the Contract Documents. In consideration for the
complete, satisfactory and proper performance thereof by the Contractor, the
Authority agrees to pay to the Contractor, and the Contractor agrees to accept
as full compensation therefor, the sums of money set forth in the Price
Schedule at the time and in the manner and upon the terms and conditions
hereinafter set forth in the Contract Documents.

ARTICLE 202      NOTICES

Except as otherwise
specifically provided, the delivery of any notice, direction or communication
to the Contractor or the Authority shall be made by hand, mail, or facsimile
transmission directed to the Contractor at the address set forth in the Bid and
to the Authority to the attention of the Project Manager at the address set
forth in the Notice of Award, and shall be deemed to be sufficient service
thereof as of the date of such delivery by hand or transmission or three (3)
days after mailing. With respect to notices to the Authority, the Contractor
shall additionally send a copy of each notice sent to the Project Manager to
the Authority’s Division of Materiel to the attention of the Procurement
Representative. The addresses may be changed at any time by notice in writing.
Nothing contained herein shall be deemed to preclude or render inoperative the
service of any notice, direction or other communication personally upon the
Contractor, or if the Contractor is a corporation, upon any officer or director
thereof. Nothing in this article shall be deemed as a waiver by the Authority
of other requirements with respect to the service of process upon it.

ARTICLE 203      GENERAL
RULES OF INTERPRETATION

A.            The
Information for Bidders, the Bid (including the Price Schedule), General
Contract Provisions, Specific Contract Provisions, Schedules (excluding
Schedule H, Bidder’s Qualification Questionnaire or Schedule J, Responsibility
questionnaire), all Addenda (if any), the Technical Specifications (if any),
the Contract Drawings (if any), the Attachments (if any), and the Notice of Award,
constitute the Contract and shall be referred to collectively as the “Contract”
or the “Contract Documents.”

B.            The
Contract is also deemed to include by reference those portions of the Bidder’s
Qualification Questionnaire or Responsibility Questionnaire which contain
additional conditions and obligations on the Contractor and rights in favor of
the Authority.

C.            References
to any agreement or other instrument shall be deemed to include such agreement
or other instrument as it may, from time to time, be modified, amended,
supplemented, or restated in accordance with its terms.

D.            The
word “Contractor” when used in this Contract, shall mean the Bidder to whom the
Authority awards this Contract.

 

 2
 

 

E.             The
terms “hereof,” “herein,” “hereby,” “herewith,” “hereto,” and “hereunder” shall
be deemed to refer to this Contract.

F.             The
headings of the paragraphs are inserted for convenience only and shall not
affect the construction or interpretation of this Contract.

K.            Defined
terms appertaining to this Contract are set forth in the Specific Contract
Provisions.

G.            All
references to “days” shall be deemed to be calendar days, unless otherwise
expressly indicated.

H.            All
references to “business days” shall be deemed to be references to the days of
Mondays through Fridays, exclusive of Authority observed holidays.

I.              All
notices hereunder must be in writing, in accordance with Article 202, unless
expressly indicated otherwise.

J.             As
used herein the singular shall mean and include the plural; the masculine
gender shall mean and include the feminine and neuter genders; and vice versa.

ARTICLE
204      CONSENT OF AUTHORITY
REQUIRED FOR SUBCONTRACTING,  SUBLETTING OR ASSIGNMENT

The Contractor shall not
subcontract, assign, transfer, convey, sublet or otherwise dispose of this Contract
or its right, title or interest in or to the same or any part thereof without
the prior written consent of the Authority. A violation of this provision shall
be deemed to be a material breach of the Contract.

ARTICLE 205      COORDINATION
WITH OTHER CONTRACTORS

During the progress of
the Work, it may be necessary for other contractors and/or other persons
(including personnel of the Authority) to do work in or about the work site.
The Authority reserves the right to permit and put such other contractors and
such persons to work and to afford them access to the Work Site (if applicable)
at such time and under such conditions as does not unreasonably interfere with
Contractor. The Contractor shall prosecute its Work continuously and diligently
and shall conduct its Work so as to minimize interference with such other work.

ARTICLE 206      CHANGES

A.            This
Contract may be modified and changed from time to time as agreed to in writing
between the parties hereto, in a manner not materially affecting the substance
hereof.

 3
 

 

B.            No
change in or modification, termination or discharge of this Contract in any
form whatsoever, shall be valid or enforceable unless it is in writing and
signed by the party to be charged therewith or his duly authorized
representative; provided, however, that any change in or modification,
termination or discharge of this Contract expressly provided for in this
Contract shall be effective as so provided.

C.            It
is agreed by the Contractor that any change resulting in additional Work shall
be paid at the applicable rates set forth in the Price Schedule for equivalent
items as determined by the Project Manager. In the event that the Authority
shall order additional Work for which there are no applicable rates set forth
in the Price Schedule for equivalent items, it is understood and agreed by
Contractor that the Authority and Contractor shall negotiate a mutually
agreeable price to be paid by the Authority for Contractor’s performance of
such additional Work. In the event that the parties are unable to agree upon a
price for the additional Work, the Project Manager may nevertheless direct the
Contractor to proceed with the additional Work. The Contractor shall diligently
proceed with the additional Work, but may, initiate a dispute within five (5)
days of the Project Manager’s directive to proceed pursuant to Article 211, DISPUTES,
for a determination by the Disputes Resolution Officer (DRO) as to a reasonable
price therefor.

D.            If
as a result of the change or modification, the Authority determines that more
time is required for the Contractor to complete performance than is specified
within the Contract, the Authority will extend the time for Contractor’s
performance by the number of days actually required for Contractor to complete
the Work.

ARTICLE 207      EXTENSIONS
OF TIME

A.            If
the Contractor is delayed at any time during the progress of the Work by the
neglect or failure of the Authority or by a Force Majeure, then the time for
completion and/or affected delivery date(s) shall be extended by the Authority
subject to the following conditions:

1              the cause of the
delay arises after the Notice of Award and neither was nor could have been
anticipated by the Contractor by reasonable investigation before such award;

2.             the Contractor
demonstrates that the completion of the Work and/or affected delivery(s) will
be actually and necessarily delayed;

3.             the effect of such
cause cannot be avoided or mitigated by the exercise of all reasonable
precautions, efforts and measures whether before or after the occurrence of the
cause of delay; and

4.             the Contractor makes
written request and provides other information to the Authority as described in
paragraph (D) below.

A delay meeting all the conditions of this paragraph (A) shall be
deemed an excusable delay. Any concurrent delay which does not constitute an
excusable delay shall not be the sole basis for denying a request hereunder.

 

 4
 

 

B.            Any
reference in this Article to the Contractor shall be deemed to include materialmen,
Suppliers and Subcontractors, whether or not in privity of contract with the
Contractor, all of whom shall be considered as agents of the Contractor for the
purpose of this Article.

C.            The
Authority reserves the right to rescind or shorten any extension previously
granted, if subsequently the Authority determines that any information provided
by Contractor in support of a request for an extension of time was erroneous;
provided however, that such information or facts, if known, would have resulted
in a denial of the request for an excusable delay. Notwithstanding the above,
the Authority will not rescind or shorten any extension previously granted if
the Contractor acted in reliance upon the granting of such extension and such
extension was based on information which, although later found to have been
erroneous, was submitted in good faith by the Contractor.

D.            The
request for an extension of time pursuant to paragraph (A) above, shall be made
within ten (10) days after the time when Contractor knows or should know any
cause for which it may claim an excusable delay and shall provide any actual or
potential basis for an extension of time, identifying such cause and
describing, as fully as practicable at that time the nature and expected
duration of the delay and its effect on the completion of that part of the Work
identified in the request. Contractor shall not be entitled to an extension of
time unless it affirmatively demonstrates that it is entitled to such
extension. The Authority may require the Contractor to furnish such additional
information or documentation as the Authority shall reasonably deem necessary
or helpful in considering the requested extension. The Contractor must also
comply with requirements sets forth in the Specifications (if any) regarding
Contractor’s detailed schedule for performance.

E.             Within
thirty (30) days of its receipt of all such information and documentation [or
within thirty (30) days of Contractor’s filing of the original request in the
event the Authority requires no such additional material] the Authority shall
advise the Contractor of its decision on such requested extension; except that,
where it is not reasonably practicable for the Authority to render such
decision in the thirty (30) day period, it shall, prior to the expiration of
such period, advise the Contractor that it will require additional time and the
approximate date upon which it expects to render such decision.

F.             In
regard to an injunction, strike or interference of public authority which may
delay the Work, the Contractor shall promptly give the Authority a copy of the
injunction or other order and copies of the papers upon which the same shall
have been granted. The Authority shall be accorded the right to intervene or
become a party to any suit or proceeding in which any such injunction shall be
obtained and to move to vacate the same or otherwise, as the Authority may deem
proper.

G.            Neither
the permitting of the Contractor to proceed with the Work subsequent to the
date specified in the Contract (as such date may have been extended pursuant to
this Article), the making of any payments to the Contractor thereafter, nor the
issuance of any Change Order thereafter, shall operate as a waiver on the part
of the Authority of any rights under this Contract, including but not limited
to the assessment of liquidated damages (if any) or declaring Contractor in
default.

H.            In
case the Contractor shall be delayed at any time or for any period by two or
more of the causes above-mentioned in this Article, the Contractor shall not be
entitled to a separate extension for each one of the causes but only one period
of extension shall be granted for the delay.

 

 5
 

 

I.              The
Contractor agrees to make no claim for damages for delay of any kind in the
performance of this Contract whether occasioned by any act or omission of the
Authority or any of its representatives arid Contractor agrees that any such
claim shall be compensated for solely by an extension of time to complete
performance of the Work as provided herein.

ARTICLE 208      REMEDIES
IN CASE OF DEFAULT & TERMINATION FOR CAUSE

A.            The
Contractor shall be in default if it commits a breach of the Contract deemed
material by the Authority. Without limiting the generality of the foregoing and
in addition to those instances specifically referred to in the Contract, the
Contractor shall be in such default if: (i) it fails to begin the Work in
accordance with the requirements of the Contract; (ii) it abandons the Work;
(iii) it assigns or subcontracts the Work other than as provided in the
Contract; (iv) at any time the Project Manager shall be of the opinion that
performance of this Contract is unnecessarily or unreasonably delayed, or that
the Contractor is willfully violating any of the provisions or covenants of
this Contract or is not executing the same in good faith or in accordance with
its terms; (v) the Work is not completed within the time prescribed, as may be
extended by the Authority; or (vi) the Contractor becomes insolvent (other than
as a bankrupt), or assigns for the benefit of creditors, or takes advantage of
any insolvency statute or debtor or creditor law or if its property of affairs
are put in the hands of a receiver; or (vii) the Project Manager shall be of
the opinion that the Work cannot be completed within the time herein provided
therefor or within the time to which such completion may have been extended
provided, however, that the impossibility of timely completion is in the
Project Manager’s opinion, attributable to conditions within the Contractor’s
control.

B.            In
the event of a default by the Contractor, the Authority will notify the
Contractor of the default, in writing, and the Contractor shall immediately
cease performance of the Work or any part thereof under this Contract. The
Authority shall thereupon have the right to take any action necessary to
complete the Work, including performing the Work itself, or contracting with
another individual or entity. In the event the Work is completed by the
Authority or others, Contractor shall be liable for the costs and expense of
said labor, materials, plant, tools, equipment, supplies and property. The
costs and expenses so charged may be deducted by the Authority and paid out of
any monies otherwise payable to the Contractor.

C.            The
Authority may also bring any suit or proceeding to recover damages or to obtain
any other relief or for any other purpose proper under this Contract.

D.            The
Authority may, in its sole discretion, waive a default by the Contractor, but
such waiver, and failure by the Authority to take action in respect to any
default, shall not be deemed a waiver of any subsequent default.

E.             In
case the Authority shall by Contract or otherwise complete the Work or any part
thereof under the provisions of Paragraph B above, the Project Manager from
time to time during the course of the completion of the Work or such part
thereof or at any time thereafter, shall certify to the amount of the expense
incurred by the Authority in the completion of the Work or such part thereof.

 

 6
 

 

Said certificate shall be
final and conclusive upon the Contractor and admissible in evidence against the
Contractor, and his legal representatives, in any litigation arising or growing
out of this Contract.

F.             In
the event that the Authority wrongfully terminates the Contract for default,
such termination shall be deemed to be a termination for convenience in
accordance with Article 209.

ARTICLE 209      TERMINATION
FOR CONVENIENCE

A.            In
addition to any rights of termination by the Authority which may exist pursuant
to this Contract or by law, the Authority may terminate performance of this
Contract at any time for its own convenience upon giving written notice thereof
specifying the effective date, whereupon all further liability of the Authority
to the Contractor under this Contract shall cease. In the event of such
termination, a proportionate part of the compensation due for Contract Work
performed prior to the effective date of such termination and deemed acceptable
to the Authority, will be paid to the Contractor as determined by the
Authority.

B.            Upon
receipt of a notice of termination under this article, the Contractor shall
cease performance of the Contract Work, shall cancel all cancelable orders and
place no further orders. The Authority’s only obligation with respect to such
termination for convenience is to compensate the Contractor for the
goods/services supplied up until the effective date of termination, provided,
however, that in the event the termination for convenience is predicated on a
cessation or reduction of funding earmarked for purposes hereof, the Authority’s
payment obligations with respect to such termination for convenience will be
limited to the amount of such funding actually received herefor. The Contractor
shall not be entitled to any other payment by virtue of the Authority’s
exercise of its right of termination as provided in Paragraph A of this Article
and expressly waives and relinquishes any right to claim damages or pursue any
other remedy at law or relief in equity including specific performance, by
virtue of the Authority’s exercise of such right of termination.

C.            The
Authority at its discretion may terminate the Contract for convenience without
payment for profit and overhead for work not performed if, during the Contract
term: i) the Contractor, a Contractor director, officer, principal, or
managerial employees or owner of a ten percent (10%) or more interest in the
Contractor, is convicted of a crime involving a public contract; or ii)
significant concerns about the Contractor’s integrity are raised based upon an
evaluation of the events underlying any other determination, or an indictment
or other allegation, that the Contractor or a Contractor’s director, officer,
principal, or managerial employee, or owner of a ten percent (10%) or more
interest in the Contractor, is involved in a criminal or other unlawful
activity.

 

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ARTICLE 210      AUTHORITY OF
THE PROJECT MANAGER

A.            The
Project Manager shall have general authority to give the Contractor orders and
directions with respect to this Contract, including but not limited to, the
right at any time to direct the return of any Authority material or equipment
removed by the Contractor as part of the Work. The Project Manager shall in all
cases have the authority to initially determine the value, acceptability and
fitness of the Work under this Contract, and to determine every question which
may arise relative to the Contract and to the fulfillment of the Contract on
the part of the Contractor. Any and all material or equipment required or
proposed to be incorporated in the Work shall be subject to the approval of the
Project Manager and shall not be incorporated in the Work until such approval
has been given.

B.            The
Project Manager shall make all necessary explanations as to the meaning and
intention of the Technical Specifications or Contract Drawings, shall give all
orders and directions contemplated therein or thereby and also such orders and
directions as may be necessary in every case in which difficult or unforeseen
conditions shall arise in performance of the Work required by this Contract.
The Project Manager will provide appropriate explanations and reasons for his
decisions if requested by the Contractor.

C.            The
Contractor shall be bound by and promptly obey and follow every direction or
order given by the Project Manager regarding the performance and the nature and
manner of performance arising out of, under, or in connection with, or related
to or on account of, this Contract whether in writing or orally and confirmed
in writing, including any direction which the Project Manager may give by way of
withdrawal, modification or reversal of any previous direction given by him,
and regardless of whether the Contractor agrees with the Project Manager’s
determination. This Article shall not include such directions which by their
nature are change orders and which require that the procedures for change
orders be followed prior to the effectiveness of such directions.

D.            The
Contractor shall have a representative at its plant and the work site at all
times during performance of the Work authorized to receive orders and directions
from the Project Manager.

ARTICLE 211      DISPUTES

A.            In
the event the Contractor and the Authority are unable to resolve their
differences concerning a determination by the Project Manager, the Contractor
may initiate a dispute in accordance with the procedure set forth in this
Article. Exhaustion of these dispute resolution procedures shall be a
precondition to any lawsuit permitted hereunder.

B.            The
parties to this Contract authorize the Disputes Resolution Officer (DRO),
identified in Schedule G, acting personally, to decide all questions of any
nature whatsoever arising out of, under or in connection with, or in any way
related to or on account of, this Contract (including claims in the nature of
breach of Contract or fraud or misrepresentation before or subsequent to
Contract award) and his decision shall be conclusive, final and binding on the
parties. His decision may be based on such assistance as he may find desirable,
including advice of engineering or other experts. The effect of his decision shall
not be impaired or waived by any negotiations or settlement offers in
connection therewith, or by any prior decision of others, which prior decisions
shall be deemed subject to review,

 

 8
 

 

or by any termination or
cancellation of this Contract. All such disputes shall be submitted in writing
by either party to the DRO, acting personally, for his decision, together with
all evidence and other pertinent information in regard to such questions, in
order that a fair and impartial decision may be made. The DRO shall render his
decision in writing and deliver a copy of the same to the parties.

C.            If
the Contractor protests the determination of the DRO, the Contractor may
commence a lawsuit in Supreme Court, Kings County under Article 78 of the New
York Civil Practice Law and Rules, it being understood the review of the Court
shall be limited to the question of whether or not the DRO’s determination is
arbitrary, capricious or so grossly erroneous as to evidence bad faith. No.
evidence or information shall be introduced or relied upon in such an action or
proceeding that has not been presented to the DRO personally prior to the DRO
making his decision.

D.            Neither
the requirements of this Article nor the time necessary for compliance
therewith, however, shall affect the time to have accrued for purpose of any
statute controlling actions/proceedings against the Authority and the time of
such accrual shall be determined without reference to this Article.

ARTICLE 212      WITHHOLDING
MONEY DUE CONTRACTOR TO MEET CLAIMS OR LIENS

A.            If
at any time a claim, lien or judgment shall be made by any person or
corporation against the Authority, for which Contractor is liable under this
Contract or, otherwise by law, with respect to matters pertaining to the Work
of this Contract, the Authority shall have the right to withhold an amount it
deems reasonably necessary to satisfy such claim, in addition to the other sums
herein authorized by the Contract to be so retained, out of any monies then due
or thereafter becoming due to the Contractor hereunder, as security for the
payment of such claim. If the liability of any such party on such claim or
claims shall have been finally adjudicated by a judgment of a court of
competent jurisdiction or such claim or claims shall have been admitted by the
Contractor to be valid, then the claim may, if determined by the Authority to
be in its best interest, be paid from the amount so retained hereunder,
credited against the payments due Contractor, and the balance, if any, paid to
the Contractor.

B.            Should
any such claim remain unsatisfied at the time the final payment is due the
Contractor, the Authority shall have the right to retain out of said final
payment a sum in its judgment sufficient to protect the Authority in regard to
all unsatisfied claims. In lieu of the foregoing, the Authority may require
other security.

C.            In
case the amount thus retained should be insufficient to pay the amount
adjudicated to be due upon such claim, the Contractor shall pay the amount of
the deficiency to the Authority. Upon the failure of the Contractor so to do,
the Authority may sue for and recover from the Contractor the amount or balance
as a debt from the Contractor.

 

 9
 

 

D.            Notwithstanding
anything in this Article to the contrary, in the event of a claim for injury to
persons or damage to property by persons or corporations other than the
Authority, the Authority shall not withhold money due the Contractor provided
the Authority receives adequate written assurance from the Contractor’s
insurance carrier that it will assume all responsibility in connection with the
claim including defending the Contractor or the Authority in any lawsuit, and
paying any judgment based on said claim. The Authority shall have sole
discretion to determine the adequacy of the assurance furnished.

ARTICLE 213      CLAIMS
BY CONTRACTOR

If the Contractor shall
have a claim for compensation against the Authority for any loss or damage of
any nature arising under this Contract by reason of any act, neglect, fault or
default of the Authority or its agents, the Contractor shall, within fifteen
(15) days after the sustaining of such damage, furnish a written statement to
the Project Manager detailing the nature and amount of damage sustained. This
written notice shall constitute a request for a determination by the Project
Manager pursuant to Article 210(A). Compliance with the provisions hereof shall
constitute a condition to Contractor’s submission of a dispute pursuant to
Article 211 with respect to any claim for compensation and the Contractor shall
be deemed to have waived any claim not submitted in accordance therewith. The
provisions of this Article shall not be construed as a recognition or admission
of any legal liability on the part of the Authority to pay any sum on account
of any damage suffered in connection with or arising out of the performance of
this Contract or any part thereof.

ARTICLE 214      SUBSTITUTION
OF APPROVED SECURITIES

A.            In
the event that this Contract provides for retainage by the Authority of monies
due the Contractor as security for its full and timely completion, the
Contractor may from time to time withdraw portions of the amounts so retained,
or monies otherwise withheld for any other reasons under the Contract provided
any such monies have not been applied by the Authority for reimbursement to
itself or a third party in accordance with applicable provisions of the
Contract by depositing with the Chief Financial Officer of the Authority
approved securities with a market value equal to the amount to be withdrawn.

B.            The
Contractor shall pay to the Authority the service charges then in effect for
the custodial safekeeping of securities deposited with the Authority by the
Contractor pursuant to the terms of this Contract.

C.            Approved
securities are: securities of the United States Government, State of New York,
City of New York, New York City Transit Authority, Metropolitan Transportation
Authority or Triborough Bridge and Tunnel Authority. Other securities may be
submitted for Authority approval. All such securities must be payable to, run
in favor of, or be transferred to, the Authority. In case the securities shall,
during the term of the Contract, diminish in market value in the opinion of the
Authority, or are sold as set forth in Article 215, then, within ten (10) days
after notice, the Contractor shall deposit cash or securities to restore the
value to that originally stated. A failure by the Contractor to deposit such
cash or securities in accordance herewith shall be a cause for default.

 

 10
 

 

In lieu of defaulting the
Contractor, the Authority may allow the Contractor to proceed with the Work and
may deduct from any monies then due or which thereafter may become due to the
Contractor the amount necessary to restore the original valuation of such
securities, and to hold such amount in lieu thereof.

D.            The
Authority shall pay to the Contractor all interest, dividends and other income
on the securities, when and as collected. If the securities are in the form of
coupon bonds, the coupons as they respectively become due shall be delivered to
the Contractor; provided, however, that the Contractor shall not be entitled to
interest, dividends or other income on any securities the proceeds of which
shall be used or applied as authorized under the Contract.

ARTICLE 215      USE
OF MONIES WITHHELD

Deposits, retainage (if
any) or any other monies withheld, whether in cash or securities substituted
shall be security for the faithful performance of the Contract by the
Contractor. In case any default causes loss, damage or expense to the
Authority, then the Authority may apply the amount necessary to restore such
loss, damage or expense including liquidated damages, out of the said
securities (which may be sold), deposits, retainage or other monies.

ARTICLE 216      NEW
YORK LAWS / CHOICE OF LAW, CONSENT TO JURISDICTION AND VENUE

A.            This
Contract shall be deemed to be executed in the City of New York, State of New
York, regardless of the domicile of the Contractor and shall be governed by and
construed in accordance with the laws of the State of New York.

B.            The
parties agree that any and all claims asserted by or against the Authority
arising hereunder or related hereto shall be heard and determined either in the
courts of the United States located in New York City (“Federal Courts”) or in
the courts of the State of New York (“New York State Courts”) located in Kings
County. To effect this agreement and intent, the Contractor agrees:

1.             If the Authority
initiates any action against the Contractor in Federal Court or in New York
State Court, service of process may be made on the Contractor either in person,
wherever such Contractor may be found, or by Certified Mail addressed to the
Contractor at its address as set forth herein or to such other address as the
Contractor may provide to the Authority in writing.

2.             With respect to any
action between the Authority and the Contractor in a New York State Court, the
Contractor hereby expressly waives and relinquishes any rights he may otherwise
have (a) to move to dismiss on grounds of forum non conveniens, (b) to remove
to Federal Court; and (c) to move for a change of venue to a New York State
Court outside Kings County.

 

 11
 

 

3.             With respect to any
action between the Authority and the Contractor in Federal Court located in New
York City, the Contractor expressly waives and relinquishes any right it might
otherwise have to move to transfer the action to a Federal Court outside the
City of New York.

4.             If the Contractor
commences any action against the Authority in a court located other than as
provided for herein, upon request, the Contractor shall either consent to a
transfer of the action to a court of competent jurisdiction, as set forth
herein, or, if the court where the action is initially brought will not or
cannot transfer the action, shall consent to dismiss such action without
prejudice and thereafter reinstitute the action in a court of competent
jurisdiction as provided for herein.

ARTICLE
217      STATUTE OF LIMITATIONS ON
RIGHT TO SUE THE AUTHORITY / NO CLAIM AGAINST AUTHORITY OFFICERS, AGENTS OR EMPLOYEES

A.            No
action shall lie or be maintained by the Contractor against the Authority upon
any claim arising out of or based upon this Contract or by reason of any act or
omission or requirement of the Authority or its agents, unless such action
shall be commenced within six (6) months after the completion of the Work,
other than Warranty Work, or earlier termination of the Contract. No additional
time shall be allowed to begin anew any other action if an action commenced
within the time herein limited be dismissed or discontinued, notwithstanding
any provision in the New York Civil Practice Law and Rules (“CPLR”) to the
contrary. Nothing herein shall extend the time, as provided in the CPLR, to
commence a lawsuit.

In the event that the
Contractor has filed with the Authority a statement of claim pursuant to
Article 213, the Contractor’s statute of limitations with respect to said
claim(s) only shall be tolled until the final determination by the Authority
under Article 211.

B.            No
member, officer, agent or employee of the Authority shall be liable personally
hereunder or by reason hereof.

ARTICLE 218      AUTHORITY
MAY AVAIL ITSELF OF ALL REMEDIES

The Authority may avail
itself of each and every remedy herein specifically given to it or now or
hereafter existing at law or in equity, and each and every such remedy shall be
in addition to every other remedy so specifically given or otherwise so
existing and may be exercised from time to time and as often and in such order
as may be deemed expedient by the Authority, and the exercise of one remedy
shall not be deemed to be waiver of the right to exercise, at the same time or
thereafter, any other remedy.

ARTICLE 219      RELATIONSHIP
BETWEEN THE AUTHORITY AND OTHERS

Nothing contained herein
shall be deemed to give any third party a claim or cause of action against the
Authority beyond such as may otherwise exist without regard to this Contract.

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ARTICLE 220      LIABILITY
AND INDEMNIFICATION

A.            The
term “Indemnified Parties,” whenever referred to in this Article, shall be
deemed to mean the Authority, the MTA, its affiliate agencies, New York State
and their members, officers, employees, and agents.

B.            The
Contractor shall be solely responsible for all physical injuries (including
death) to person(s) (including, but not limited to, employees of the Authority,
Contractor or Subcontractors) and damage to property (including, but not
limited to, property of the Authority or the Contractor or Subcontractors),
occurring on account of or in connection with the performance of the Work
hereunder or sustained by any employee of the Authority or Contractor or of
Subcontractor. The Contractor shall indemnify and save harmless the Indemnified
Parties, to the fullest extent permitted by law, from loss and liability upon
any and all claims and expenses, including but not limited to attorneys’ fees,
on account of such injuries to persons or such damage to property, irrespective
of the actual cause of the accident, irrespective of whether it shall have been
due in part to negligence of the Contractor or its subcontractors or negligence
of the Indemnified Parties, or of any other persons, but excepting bodily
injuries and property damage to the extent caused by the negligence of the
Authority.

C.            The
term “loss and liability,” as used herein, shall be deemed to include, but not
be limited to, liability for the payment of Workers’ Compensation and
disability benefits under the Workers’ Compensation Law of the State of New
York or similar statutes.

D.            Except
as otherwise provided in (B) above, the liability of the Contractor under this
Article is absolute and is not dependent upon any question of negligence on its
part or on the part of its agents, officers or employees. The approval of the
Authority of the methods of doing the Work or the failure of the Authority to
call attention to improper or inadequate methods or to require a change in
methods or to direct the Contractor to take any particular precautions or to
refrain from doing any particular thing shall not excuse the Contractor in case
of any such injury to person or damage to property.

E.             In
case any damage shall occur to any part of the Authority or New York City Transit
System (except only for the removal of such parts thereof as the Contractor is
specifically required by this Contract to remove) on account of the Work, and
the Contractor is responsible therefor, the Authority shall have the right to
cause such damage to be repaired and to charge the expense of such repairs to
the Contractor. In the event that such work is performed by the Authority, then
the Authority shall deduct the amount of such expense that may be incurred in
repairing any such damage from any monies due or to become due to the
Contractor under this Contract or any other agreement between the Contractor
and the Authority.

ARTICLE 221      PATENTS,
COPYRIGHTS AND INFRINGEMENT CLAIMS

A.            All
inventions, ideas, designs and methods contained in the Contract Documents in
which the Authority has, or acquires patent, copyright or other intellectual
property rights (hereinafter referred to as “IPR”) shall remain reserved for
the exclusive use of the Authority and may not be utilized, reproduced or
distributed by or on behalf of the Contractor, or any employee, Subcontractor
or agent without the prior written consent of the Authority except to the
extent necessarily required in connection with performance of the Work.

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B.            If,
pursuant to performance of the Work, the Contractor or any of its agents,
officers, employees or subcontractors shall produce any patentable or
copyrightable subject matter as to which the Authority does not gain ownership
rights, the Authority and its affiliates shall thereupon have, without cost or
expense, an irrevocable, non-exclusive, royalty-free license to make, have made
or use, either themselves or by another contractor or other party on their
behalf, such subject matter in connection with any work or any activity now or
hereafter undertaken by or on behalf of the Authority or any of its affiliates
or subsidiaries. The license herein granted shall not be transferable and shall
not extend to contractors or other parties except to the extent of their work
or activity on behalf of the Authority or such affiliates or subsidiaries.

C.            Except
to the extent that rights are held by Contractor or others under existing valid
patents or copyrights and are not given to the Authority, the Authority shall
have the right to use or permit the use of all such drawings, data, and other
papers, and also any oral information of any nature whatsoever received by the
Authority, and any ideas or methods represented by such papers and information,
for any purposes and at any time without other compensation than that
specifically provided herein, and no such papers or information shall be deemed
to have been given in confidence and any statement or legend to the contrary on
any of said drawings, data, or other papers shall be void and of no effect.

D.            The
Contractor warrants that all Work performed shall be free from any claims made
against the Authority or Indemnified Parties of IPR from any other person or
entity. The Contractor shall save harmless and indemnify the Indemnified
Parties from and against all costs, expenses and damages which any of them
shall incur or be obligated to pay by reason of any such infringement or claim
of infringement, and shall, at the election of the Authority, defend at the
Contractor’s sole expense all such claims in connection with any alleged
infringement.

E.             If
the Authority be enjoined from using any portion of the Work as to which the
Contractor is to indemnify the Authority against IPR claims, the Authority may
at its option and without thereby limiting any other right it may have
hereunder or at law or in equity, require the Contractor to supply at its own
expense, temporarily or permanently, facilities not subject to such injunction
and not infringing any IPR, and if the Contractor shall fail to do so, the
Contractor shall, at its expense, remove such offending facilities and refund
the cost thereof to the Authority or take such steps as may be necessary to
ensure compliance by the Authority with such injunction, to the satisfaction of
the Authority.

F.             The
Contractor is responsible to determine whether a prospective Supplier or
Subcontractor is a party to any litigation involving IPR infringement claims,
including antitrust or other trade regulation claims, or is subject to any
injunction which may prohibit it under certain circumstances from selling
equipment to be used or installed under this Contract. The Contractor enters
into any agreement with a party to such litigation at its own risk and the
Authority will not undertake to determine the merits of such litigation. The Authority,
however, reserves the right to reject any article which is the subject of such
litigation or injunction, or in its judgment use of such article as a result of
such circumstances, would delay the Work or be unlawful.

 14
 

 

ARTICLE 222      QUANTITIES
ARE APPROXIMATE / VARIABLE QUANTITIES CLAUSE

A.            The
Contractor understands that the quantities of the various unit price items
specified in the Bid (if any) are the approximate quantities of such items for
the Work as estimated by the Authority, and are not in any way guaranteed or
represented as correct or intended to be relied upon and they shall not be
taken as final and shall form no basis for any claims for damages including,
but not limited to anticipated profits in case they do not correspond with the
final quantities actually ordered and that the Authority reserves the right to
increase or to diminish or to omit entirely any of the quantities or items as
therein stated in the Price Schedule or these Contract Documents.

B.            With
respect to any unit price item as to which an estimated quantity is set forth
in the Price Schedule, such unit price shall apply regardless of the actual
quantity of such item ultimately utilized in, or required by, the Work; except
that, if the actual quantity for a unit price item differs from the estimated
quantity in the Price Schedule by more than twenty percent (20%), then the
Project Manager shall review whether application of the unit price would cause
a substantial inequity to either party, and, if so, the unit price for such item
will be equitably adjusted, upward or downward, as determined by the Project
Manager.

C.            This
is not an exclusive contract, and does not obligate the Authority to fill
through the Contractor all its needs for the goods or services covered by the
Contract. The Authority is free to obtain these goods or services from other
sources to the extent it sees fit.

ARTICLE 223      GENERAL REPRESENTATIONS AND WARRANTIES

In order to induce the
Authority to enter into and perform this Contract, Contractor represents and warrants
to the Authority that:

A.            Existence;
Compliance with Law. The Contractor (i) if it is a corporation is duly
incorporated, organized, validly existing and in good standing as a corporation
under the laws of the jurisdiction of its incorporation; (ii) if it is a
partnership, non-profit organization, individual or sole proprietorship is duly
organized and validly existing under the laws of the jurisdiction in which it
was organized; (iii) is duly qualified and in good standing under the laws of
each jurisdiction where its existing ownership, lease, or operation of property
in the conduct of its business requires, and (iv) has the power and authority
and the legal right to conduct the business in which it is currently engaged
and to enter into this Contract.

B.            Authority.
The Contractor has full power, authority and legal right to execute, deliver
and perform this Contract. The Contractor has taken all necessary action to
authorize the execution, delivery and performance of this Contract.

 15
 

 

C.            No
Legal Bar. The execution, delivery and performance of the Contract do not
and will not violate any provision of any existing law, regulation, or of any
order, judgment, award or decree of any court or government applicable to the
Contractor or the charter or by-laws of the Contractor or any mortgage,
indenture, lease, contract, or other agreement or undertaking to which the
Contractor is a party or by which the Contractor or any of its properties or
assets may be bound, and will not result in the creation or imposition of any
lien on any of its respective properties or assets pursuant to the provisions
of any such mortgage, indenture, lease, contract or other agreement or
undertaking.

D.            No
Litigation. Except as specifically disclosed to the Authority in writing
prior to the date hereof, no claim, litigation, investigation or proceeding of or
before any court, arbitrator or governmental authority is currently pending
nor, to the knowledge of the Contractor, is any claim, litigation or proceeding
threatening against the Contractor or against its properties or revenues (i)
which involves a claim of defective design or workmanship in connection with
any contract entered into by the Contractor or (ii) which, if adversely
determined, would have an adverse effect on the business, operations, property
or financial or other condition of the Contractor. For purposes of this
paragraph, a claim, litigation, investigation or proceeding may be deemed
disclosed to the Authority if the Authority has received, prior to the date
hereof, detailed information concerning the nature of the matter involved, the
relief requested, and a description of the intention of the Contractor to
controvert or respond to such matter.

E.             No
Default. The Contractor is not in default in any respect in the payment or
performance of any of its obligations or in the performance of any mortgage,
indenture, lease, contract or other agreement or undertaking to which it is a
party or by which it or any of its properties or assets may be bound, and no
such default or Event of Default (as defined in any such mortgage, indenture,
lease, contract, or other agreement or undertaking) has occurred and is
continuing or would occur solely as a result of the execution and performance
of this Contract. The Contractor is not in default under any order, award, or
decree of any court, arbitrator, or government binding upon or affecting it or by
which any of its properties or assets may be bound or affected, and no such
order, award or decree would affect the ability of the Contractor to carry on
its business as presently conducted or the ability of the Contractor to perform
its obligations under this Contract or any of the other financing to which it
is a party.

F.             No
Inducement or Gratuities.

1.             Contractor warrants
that no person or selling agency has been employed or retained to solicit or
secure this Contract upon any agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona
fide established commercial or selling agencies maintained by Contractor for
the purpose of securing business.

2.             Additionally, Contractor
warrants that no gratuities or other inducements have been offered or given or
will be offered or given (in the form of entertainment, gifts, offers of employment,
or any other thing of value) to any official or employee of the Authority. The Contractor
further warrants that during the term of the contract it shall not make any
offers of employment to any Authority employee, or solicit or interview
therefor, without obtaining the written approval of the employee’s Department
Head.

 16
 

 

3.             For breach or
violation of the foregoing warranties, the Authority shall have the right to
cancel the Contract without liability or, at its discretion, to deduct from the
Total Contract Price or otherwise to recover the full amount of such
commission, percentage, brokerage or contingent fee, or gratuities, and to
include the occurrence of such a breach or violation in assessments of the
Contractor’s responsibility in future bids.

G.            Conflict
of Interest. Contractor covenants that neither it, nor any officer of the
corporation or partner of the partnership, as the case may be if Contractor be
a corporation or partnership, has any interest, nor shall it acquire any
interest, either directly or indirectly, which would conflict in any manner or
degree with the performance of the Work hereunder. It further covenants that,
in the performance hereof, no person having such interest shall be employed by
it. It is expressly understood that breach of any of the covenants contained in
this paragraph is a material breach hereof and shall entitle the Authority to
recover damages immediately, as well as all monies paid hereunder.

H.            No
Conviction or Indictment. Contractor hereby represents that to the best of
its knowledge neither it, nor any of its personnel or shareholders has been the
subject of any investigation nor has any of them been convicted or indicted for
commission of any crime involving misconduct, corruption, bribery, or fraud in
connection with any public contract in the State of New York or any other
jurisdiction, except as has been specifically disclosed in writing to the
Authority, and that, should any such conviction or indictment be obtained or
any such investigation commenced prior to the expiration of the term hereof,
regardless of the date of the occurrence giving rise to the subject mater of
such conviction, indictment or investigation, it will be disclosed in writing
to the Authority.

ARTICLE 224      NO
ESTOPPEL AND NO WAIVER

A.            The
Authority shall not, nor shall any department or officer thereof be precluded
or estopped by any return or certificate made or given by the Authority, the
Project Manager or other officer, agent, or appointee thereof under any
provision of this Contract from at any time either before or after the final
completion and acceptance of the Work and payment therefor pursuant to any such
return or certificate, showing the true and correct classification, amount,
quality and character of the Work done and materials furnished by the
Contractor or any other person under this Contract or from showing at any time
that such return or certificate is untrue and incorrect or improperly made in
any particular, or that the Work and materials, or any part thereof, do not in fact
conform to the Contract; and the Authority shall not be precluded or estopped,
notwithstanding any such return or certificate and payment in accordance
therewith, from demanding and recovering from the Contractor such damages as it
may sustain by reason of his failure to comply with this Contract.

B.            Neither
the acceptance of the Authority or the Project Manager or any of the employees
of the Authority, nor any order, measurement or certificate by the Project
Manager nor any order by the Authority for payment of money nor any payment
for, nor acceptance of, the whole or part of the Work nor any extension of
time, nor any possession taken by the Authority or the employees of the
Authority shall operate as a waiver of any portion of this Contract or of any
power herein reserved to the Authority or of any right to damages herein
provided; nor shall any waiver of any breach of this Contract be held to be a
waiver of any other or subsequent breach.

 17
 

 

C.            In
the event that the Authority is entitled to any rights under any statute,
whether or not expressly referenced in the Contract Documents, nothing shall be
deemed to constitute a waiver by the Authority thereof.

ARTICLE 225      SEVERABILITY

If the Contract contains
any unlawfiul provisions, the same shall be deemed of no effect, and shall upon
the application of either party be stricken from the Contract without affecting
the binding force of the Contract as it shall remain after omitting such
provision.

ARTICLE 226      SAFETY
PRECAUTIONS

The Contractor will
provide at his own cost and expense such safety devices for the protection of
his employees, and those of the Subcontractor(s), the Authority, the public and
any other persons as may be necessary and as may be required by the Project
Manager. Any failure to provide such proper protection for his employees, and
those of the Subcontractor(s), the Authority, the public and any other persons
whether or not required by the Project Manager, will be deemed to be a material
violation by the Contractor of his responsibility and obligation hereunder. The
Contractor shall comply with all pertinent regulations of the Occupational
Safety and Health Act (OSHA).

ARTICLE 227      INSPECTION
AND EVALUATION

A.            The
Authority shall have the right to inspect the Work hereunder. If any such inspection
shows that the Work does not conform to the Contract Documents including, but
not limited to, the Technical Specifications, the Authority shall so notify the
Contractor and the Contractor shall replace or repair the Work at no additional
cost to the Authority so that the Work conforms to the Contract Documents. The
Authority’s failure to draw the Contractor’s attention to any such failure to
conform shall not relieve the Contractor of any of its obligations under this
Contract.

B.            Upon
completion of the Work, the Contractor shall notify the Project Manager in
writing that the Work has been completed. An Authority inspector will inspect
the Work and if such Work is deemed unsatisfactory in any respect, the
Contractor, at no additional cost to the Authority, will replace the goods or
repair or correct such Work and, if applicable, correct the installation all to
the satisfaction of the Project Manager. The Contractor must notify the Project
Manager in writing that all Work has been completed.

ARTICLE 228      BOOKS
AND RECORDS / AUDIT AND EXAMINATION

The Contractor shall
permit authorized representatives of the Authority and of the State and
Government having jurisdiction over this Contract, to examine and review all of
Contractor’s books and records, including but not limited to payrolls, records
of personnel, invoices and other relevant data, and to audit the books and
records pertaining to this Contract. All such books and records shall be retained
for such examination, review and audit for a period of three (3) years from the
earlier of termination of the Contract or completion of the Work.

 18
 

 

ARTICLE 229      SUBCONTRACTOR/SUPPLIER
BOOKS AND RECORDS

The Contractor shall keep
and shall cause each Subcontractor/Supplier to keep accurate books and records
in accordance with “generally accepted accounting principles.”

ARTICLE 230      BRAND
NAMES / SUBSTITUTION OF SPECIFIED MATERIAL

A.            Wherever
in the Contact a particular brand, or make of material, or equipment is shown
or specified, such material or equipment is to be regarded merely as a standard
for the purpose of concisely indicating the requirements as to type, quality,
performance, design and finish. Any material or equipment other than that
specified will be acceptable if, in the opinion of the Project Manager, it is
as satisfactory for the particular work for which it was intended as the
material or equipment specified. Complete documentation in support of an “or
equal” contention will be required. The Project Manager may require that a
presentation be made for any proposed substitution. The Authority reserves the
right to reject any such other material or equipment offered which is not
approved by the Project Manager as being in all respects equal to the named
material or equipment for the work for which it is to be used. Such rejection
may be for any reason including without limitation the Project Manager’s
determination that the evaluation would result in excessive expense and/or time
needed to evaluate such material or equipment.

B.            Unless
there is a specific statement to the contrary, the Contractor understands that
requests for such approval of any alternative material or equipment shall be
submitted within thirty (30) days after Contract Award.

C.            The
Contractor is obligated to furnish all data and information as the Authority in
its discretion deems necessary to establish the equality of the alternative
material or equipment. If the Contractor seeks reconsideration of any
determination with respect to equivalency, the Authority shall have discretion
to reconsider the matter. In the event of a reconsideration the Contractor
shall be obligated to pay all Authority expenses in connection therewith.

D.            The
Authority shall be the sole judge of the acceptability of items offered as
equal to that specified and may reject any item not considered as equal
thereto. The Contractor must submit proof satisfactory to the Authority,
including a non-returnable sample if requested by the Authority, that the item
the Contractor offers is equal to the material or equipment specified in
quality, performance and such other characteristics as the Authority may deem
relevant.

E.             The
Authority will consider as evidence of equivalency an independent laboratory
certification concluding that the Contractor’s proposed item meets or exceeds
all requirements and standards, including performance criteria, of the
particular brand or make of material or equipment specified by the Authority.
The laboratory must be accredited by the American Association for Laboratory
Accreditation or be otherwise acceptable to the Authority.

 19
 

 

ARTICLE 231      REMOVAL
OF MATERIAL / WASTE MATERIAL

A.            Unless
otherwise specified for return to the Authority, all scrap material (if any)
shall become the property of the Contractor. It is presumed that the scrap
credit value is reflected in the Price Schedule. The Contractor, at its own
cost and expense, shall be responsible for removal and proper disposal of all
scrap material, in accordance with all applicable federal, state and local
laws, rules and regulations. The Contractor shall defend, indemnify and hold
harmless the Authority for any and all claims relating to said scrap material.

B.            Waste
material of any character will under no conditions be permitted to remain on
the site of the Work but must be immediately on it becoming unfit for use in
the Work be carted away and disposed of by the Contractor at his own expense.
The Contractor shall thoroughly clean and keep clean the areas in which the
Work hereunder is to be done or which are to be used in connection herewith.

ARTICLE 232      QUALITY
ASSURANCE

The Contractor shall be
responsible for quality assurance and for assuring that the Work conforms to
Specifications. The Contractor shall maintain an effective and economical
quality control program planned and developed in conjunction with other
Contractor functions necessary to satisfy the Contract requirements. The
quality control program shall establish and implement procedures to ensure that
only acceptable supplies are presented to the Project Manager, and shall
demonstrate both recognition of the quality requirements of the Contract and an
organized approach to satisfy these requirements. The program shall ensure that
quality requirements are determined and satisfied throughout all phases of
Contract performance, including, as applicable, design development, purchasing,
fabrication, processing, assembly, inspection, testing, packaging, delivery,
storage and systems check and shall provide for the early and prompt detection
of actual or potential deficiencies, trends, or conditions which could result
in unsatisfactory quality and the Contractor must be prepared to demonstrate to
the Project Manager’s satisfaction the program is effective and in operation.

ARTICLE 233      COMPLIANCE
WITH APPLICABLE LAWS, REGULATIONS/ENVIRONMENTAL MATTERS

A.            The
Contractor and all persons employed upon the Work, including its
Subcontractors, agents, officers, and employees shall comply with all
applicable laws, rules and regulations, including all applicable requirements
of governmental agencies and departments in the jurisdiction in which the Work
is performed, and all safety regulations of the Authority.

B.            The
Contractor, Subcontractor and all Suppliers must submit evidence that all
standards, orders and regulations issued pursuant to the Clean Air Act of 1970
will be met. If either the State or City air pollution control agency has more
restrictive standards, they shall be enforced. The evidence and related
documents will be retained by the Authority for on-site examination by
appropriate enforcement agencies.

 20
 

 

C.            The
Contractor, and any Subcontractor must comply with all local, State and Federal
laws, rules and regulations applicable to this Contract and to the Work to be
done hereunder, including but not limited to the Federal Occupational Safety
and Health Act of 1970 and the Construction Safety Act of 1969, as amended.

D.            Attention
is called regarding environmental matters that must be observed by the
Contractor in the prosecution of the Work, consisting, among others, of safety
of operations, noise control, prevention and/or control of air pollution,
removal of waste materials, storage of construction materials, protection
against fire, minimum disturbance to pedestrian and vehicular traffic,
maintaining use of public facilities, and protection against dust hazards.
These matters are specifically enumerated merely as a guide. The enumeration is
not a complete list of environmental matters to be observed and does not exclude
matters contained in this Contract or matters applicable by virtue of City, State
or Federal law, rule or regulation which are not specifically designated in
this paragraph. All environmental provisions will be strictly enforced.

E.             As
between inconsistent provisions among Federal State and local laws, the
Contractor should generally comply with the more stringent requirement, unless
a Federal law, rule or regulation requires that the affected Federal provision
be observed, notwithstanding the existence of a more stringent applicable State
or local requirement.

F.             Prohibition
on Purchase of Tropical Hardwoods

1.             Except
as hereinafter provided, New York State Finance Law §165-2, prohibits public
benefit corporations (the Authority) from purchasing or obtaining for any
purpose any tropical hardwoods or tropical hardwood products in any form.

2.             The
provisions of the subsection F of this Article shall not apply to:

a.             any hardwoods
purchased from a sustained, managed forest; or

b.             the purchase of any
tropical hardwood or tropical hardwood product for which there is no acceptable
non-tropical hardwood species; or

c.             where the Contracting
Officer finds that no person or entity doing business in the state is capable
of providing acceptable non-tropical hardwood species sufficient to meet these
particular contract requirements; or

d.             the restriction would
violate the terms of a grant to the Authority from the Federal Government; or

e.             Where the inclusion
of such provisions results in a substantial cost increase to the Authority.

 21
 

 

3.             As
used in this Article:

a.             “Non-tropical
hardwood species” shall mean any and all hardwood that grows in any
geographically temperate regions, as defined by the United States Forest
Service, and is similar to tropical hardwood in density, texture, grain,
stability or durability. Non-tropical hardwood, the use or purchase of which is
preferred under this Article, shall include, but not be limited to the
following species:

	
  Scientific Name

  	
   

  	
  Common Name

  
	
   

  	
   

  	
   

  
	
  Fraxinus
  americana

  	
   

  	
  Ash

  
	
  Tilia americana

  	
   

  	
  Basswood

  
	
  Fagus grandifolia

  	
   

  	
  Beech

  
	
  Betula papyrifera

  	
   

  	
  Birch

  
	
  Jugians cinerea

  	
   

  	
  Butternut

  
	
  Prunus serotina

  	
   

  	
  Cherry

  
	
  Poulus spp.

  	
   

  	
  Cottonwood

  
	
  Ulmus spp.

  	
   

  	
  Elms

  
	
  Nyssa sylvatica

  	
   

  	
  Black gum

  
	
  Liquidambar
  styracifula

  	
   

  	
  Red gum

  
	
  Celtis laevigata

  	
   

  	
  Hackberry

  
	
  Hicoria spp.

  	
   

  	
  Hickory

  
	
  Acer spp.

  	
   

  	
  Maples

  
	
  Quercus spp.

  	
   

  	
  Oaks

  
	
  Hicoria spp.

  	
   

  	
  Pecan

  
	
  Liriodendron
  tulipi fera

  	
   

  	
  Yellow poplar

  
	
  Platanus
  occidentalis

  	
   

  	
  Sycamore

  
	
  Juglans nigra

  	
   

  	
  Black Walnut

  

 

b.             “Tropical hardwood”
shall mean any and all hardwood, scientifically classified as angiosperme, that
grows in any tropical moist forest. Tropical hardwoods shall be the following
species:

	
  Scientific Name

  	
   

  	
  Common Name

  
	
   

  	
   

  	
   

  
	
  Vouacapous
  americana

  	
   

  	
  Acapu

  
	
  Pericopsis elata

  	
   

  	
  Afrormosis

  
	
  Shorea almon

  	
   

  	
  Almon

  
	
  Peltogyne spp.

  	
   

  	
  Amaranth

  
	
  Guibourtia ehie

  	
   

  	
  Amazaque

  
	
  Aningeris spp.

  	
   

  	
  Aningeria

  
	
  Dipterocarpus grandiflorus

  	
   

  	
  Apilong

  
	
  Ochroma lagopus

  	
   

  	
  Balsa

  
	
  Virola spp.

  	
   

  	
  Banak

  

 

 22
 

 

 

	
  Scientific Name

  	
   

  	
  Common Name

  
	
   

  	
   

  	
   

  
	
  Anisoptera
  thurifera

  	
   

  	
  Bella Rose

  
	
  Guibourtis arnoldiana

  	
   

  	
  Benge

  
	
  Deterium
  Senegalese

  	
   

  	
  Boire

  
	
  Guibourtis
  demeusil

  	
   

  	
  Bubinga

  
	
  Prioria
  copaifera

  	
   

  	
  Cativo

  
	
  Antiaris
  africana

  	
   

  	
  Chenchen

  
	
  Dalbergis retusa

  	
   

  	
  Concobola

  
	
  Cordia spp.

  	
   

  	
  Corida

  
	
  Diospyros spp.

  	
   

  	
  Ebony

  
	
  Aucoumes
  klaineana

  	
   

  	
  Gaboon

  
	
  Chlorophors
  excelsa

  	
   

  	
  Iroko

  
	
  Acacia koa

  	
   

  	
  Koa

  
	
  Pterygota
  macrocarpa

  	
   

  	
  Koto

  
	
  Shorea
  negrosensis

  	
   

  	
  Red Lauan

  
	
  Pentacme
  contorta

  	
   

  	
  White Lauan

  
	
  Shores ploysprma

  	
   

  	
  Tanquile

  
	
  Terminalia
  superba

  	
   

  	
  Limba

  
	
  Aniba duckel

  	
   

  	
  Louro

  
	
  Kyaya ivorensis

  	
   

  	
  Africa Mahogany

  
	
  Swletenia
  macrophylla

  	
   

  	
  Amer. Mahogany

  
	
  Tieghemella
  leckellii

  	
   

  	
  Makora

  
	
  Distemonanthus
  benthamianus

  	
   

  	
  Movinqui

  
	
  Pterocarpus
  soyauxii

  	
   

  	
  African Padauk

  
	
  Pterocarpus
  angolensis

  	
   

  	
  Angola Padauk

  
	
  Peltogyne spp.

  	
   

  	
  Purpleheart

  
	
  Dalbergia spp.

  	
   

  	
  Rosewood

  
	
  Entandrophragma
  cylindricum

  	
   

  	
  Sapela

  
	
  Shores
  philippinensis

  	
   

  	
  Sonora

  
	
  Tectona grandis

  	
   

  	
  Teak

  
	
  Lovoa
  trichilloides

  	
   

  	
  Tigerwood

  
	
  Milletia
  laurentii

  	
   

  	
  Wenge

  
	
  Microberlinia
  brazzavillensis

  	
   

  	
  Zebrawood

  

 

c.             “Tropical rain
forests” shall mean any and all forests classified by the scientific term “Tropical
moist forests,” the classification determined by the equatorial region of the
forest and average rainfall.

d.             “Tropical wood
products” shall mean any wood products, wholesale or retail, in any form,
including but not limited to veneer, furniture, cabinets, paneling, moldings,
doorskins, joinery, or sawnwood, which are composed of tropical hardwood except
plywood.

 23
 

 

G.            Omnibus
Procurement Act of 1992

1.             If this Contract is
awarded in an amount equal to or greater than one million dollars, the Contractor
will be required to document its efforts to encourage the participation of New
York State business enterprises as suppliers and subcontractors by showing that
the Contractor has:

a.             solicited bids, in a
timely and adequate manner, from New York State business enterprises including
certified minority-owned business,

b.             contacted the New
York State Department of Economic Development to obtain listings of New York
State business enterprises,

c.             placed notices for
subcontractors and suppliers in newspapers, journals and other trade
publications distributed in New York State, or

d.             participated in bid
outreach conferences.

If the Contractor determines that the New York State business
enterprises are not available to participate on the Contract as subcontractors
or suppliers, the Contractor shall provide a statement indicating the method by
which such determination was made. If the Contractor does not intend to use
subcontractors, the Contractor shall provide a statement verifying such.

2.             If this Contract is
awarded in an amount equal to or greater than one million dollars, the
Contractor will be required to notify New York State residents of employment
opportunities through listing any such positions with Community Services
Division of the New York Department of Labor, or providing for such
notification in such manner as is consistent with existing collective
bargaining contracts or agreements.

ARTICLE 234      FINAL
PAYMENT TO ACT AS RELEASE

The acceptance by
Contractor or any person claiming under Contractor of the final payment
hereunder, whether such payment be made pursuant to any judgment or order of
any court or otherwise, shall be and shall operate as a release to the
Authority from all claim and liability to Contractor for anything theretofore
done or furnished for or related to the Work or for any prior act, neglect,
fault or default of the Authority or of any person relating to or affecting the
Work, except only such claims against the Authority as have been asserted in
accordance with Article 213 “Claims by Contractor” above, or as are
specifically reserved in writing prior to accepting the final payment
hereunder.

 24

 

 

ARTICLE 235                  INDEPENDENT
CONTRACTOR

The Contractor agrees
that, in accordance with its status as an independent contractor, it will
conduct itself consistent with such status, that it will neither hold itself
out as nor claim to be an officer or employee of the Authority, State or City,
by reason hereof, and that it will not by reason hereof, make any claim, demand
or application to or for any right or privilege applicable to an officer or
employee of the Authority, State or City, including, but not limited to, Worker’s
Compensation coverage, Unemployment Insurance Benefits, Social Security
coverage or Retirement membership or credit.

ARTICLE 236                  CONTRACTOR’S
EMPLOYEES

A.                                   All
experts or consultants or employees of the Contractor who are employed by the
Contractor to perform Work under this Agreement are neither employees of the
Authority nor under contract to the Authority and the Contractor alone is
responsible for their work, direction, compensation and personal conduct while
engaged under this Agreement. Nothing in this Agreement shall impose any
liability or duty on the Authority for the acts, omissions, liabilities or
obligations of the Contractor or any other person, firm, company, agency,
association, corporation, or organization engaged by the Contractor as expert,
consultant, independent contractor, specialist, trainee, employee, servant, or
agent, or for taxes of any nature including but not limited to unemployment
insurance, workers’ compensation, disability benefits and social security, or,
except as specifically stated in this Agreement, to any person, firm or
corporation.

B.                                     All
employees of the Contractor or Subcontractor shall wear a visible
identification badge at all times while on Authority property and shall observe
all rules and regulations applicable to Authority employees. The identification
badge shall contain the employee’s name, picture, title of position, name of
company and address of company.

C.                                     Employees
of the Contractor who are found to be intoxicated, or who have been found
partaking of or appear to be under the influence of intoxicating or alcoholic
beverages or controlled substances while engaged in the performance of their
duties or during their break period shall be summarily removed by the
Contractor from the project for the duration of the Contract because of the
stringent safety precautions required.

D.                                    Whenever
the Project Manager shall notify the Contractor in writing that in his/her
opinion any worker employed for this Contract is incompetent, unfaithful or
disorderly, such individual shall be discharged from the Work and shall not
again be employed on it.

ARTICLE 237                  CONFIDENTIALITY
/ ADVERTISING LIMITATION

A.                                   Contractor,
its employees, and Subcontractors shall keep confidential all information
furnished to it (them) by the Authority or otherwise learned by it (them) in
the course of performance hereunder.

B.                                     Except
as may be required by law, Contractor shall not make any announcement or
release any information concerning this Contract or any part thereof to any
member of the public, press, or any official body, unless prior written consent
is obtained from the Authority.

 25
 

 

ARTICLE 238                  TAX
EXEMPTION

The Contractor is advised
that the Authority is exempt from sales and compensating use taxes on all
tangible personal property (materials, equipment and components) pursuant to
Section 1216 of the Public Authorities Law of the State of New York, and the
Contractor shall not include any charges representing such taxes on any
invoices hereunder.  Contractor shall be
responsible for all franchise fees and taxes of any kind whatsoever.

ARTICLE 239                  EQUAL
OPPORTUNITY FOR MINORITY GROUP MEMBERS AND WOMEN

The provisions of this
Article apply if the award for this contract is in excess of $25,000 for labor,
services, supplies, equipment, material or any combination of the foregoing; or
in excess of $100,000 for the acquisition, construction, demolition,
replacement, major repair or renovation of real property and improvement
thereon.

A.                                   The
Contractor will not discriminate against employees or applicants for employment
because of race, creed, color, national origin, sex, age, disability or marital
status, and will undertake or continue existing programs of affirmative action
to ensure that minority group members and women are afforded equal employment
opportunities without discrimination. For purposes of this Article affirmative
action shall mean recruitment, employment, job assignment, promotion,
upgrading, demotion, transfer, layoff, or termination and rates of pay or other
form of compensation.

B.                                     At
the request of the Authority, the Contractor shall request each employment
agency, labor union, or authorized representative of workers with which it has
a collective bargaining or other agreement or understanding to furnish a
written statement that such employment agency, labor union or representative
will not discriminate on the basis of race, creed, color, national origin, sex,
age, disability or marital status and the such union or representative will
affirmatively cooperate in the implementation of the Contractor’s obligations
herein.

C.                                     The
Contractor shall state, in all solicitations or advertisements for employees,
that, in the performance of this Contract, all qualified applicants will be
afforded equal employment opportunities without discrimination because of race,
creed, color, national origin, sex, age, disability or marital status.

D.                                    After
award of this Contract, the Contractor shall submit to the Authority a work
force utilization report, in a form and manner required by the Authority, of
the work force actually utilized on this Contract, broken down by specified
ethnic background, gender, and Federal Occupational Categories or other
appropriate categories specified by the Authority.

E.                                      Within
sixty (60) days of the execution of this Contract, the Contractor shall submit
a staffing plan, in a form and manner required by the Authority, which shall
contain information on employees projected to work on activities related to the
contract. This information must be broken down by specified ethnic background,
gender and related job titles.

 26
 

 

F.                                      For
construction contracts, after the award of the Contract, the Contractor shall
submit on a monthly basis, in a form and manner required by the Authority,
throughout the life of the Contract, a work force utilization report which
details employee’s hours worked on activities related to this Contract. This
information must be broken down by specified ethnic background, gender and
related job titles.

G.                                     Except
for construction contracts, after the award of the Contract, the Contractor
shall submit on a semi-annual basis, in a form and manner required by the
Authority, throughout the life of the Contract, a work force utilization report
which details the number of employees that worked on activities related to this
Contract. This information must be broken down by specified ethnic background,
gender and related job titles. In instances where a contractor’s work force
cannot be broken out, the Contractor must affirm such and submit, an EEO-l Form
detailing its current work force.

H.                                    The
Contractor will include the provision of paragraphs A through G above, in every
subcontract in such a manner that the provisions will be binding upon each
subcontractor as to work in connection with this Contract, including the
requirement that subcontractors and parties to this Contract shall undertake or
continue existing programs of affirmative action to ensure that minority group
members and women are afforded equal employment opportunities without
discrimination, and, when requested, provide to the Contractor information on
the ethnic background, gender, and Federal Occupational Categories of the
employees to be utilized on this Contract.

ARTICLE 240                  ANTITRUST
ASSIGNMENT

The Contractor hereby
assigns, sells and transfers to the Authority all right, title and interest in
and to any claims and causes of action arising under the antitrust laws of New
York State or of the United States relating to the particular goods or services
purchased or procured by the Authority under this Contract.

ARTICLE 241                  GRAND
JURY TESTIMONY

Upon refusal of the
Contractor as an individual or as member, partner, director or officer of the
Contractor, if the Contractor be a firm, partnership or corporation, when
called before a grand jury, governmental department, commission, agency or any
other body which is empowered to compel the attendance of witnesses and examine
them under oath, to testify in an investigation or to answer any relevant
questions concerning any transaction or contract entered into with the State,
or any political subdivision thereof, or a public authority or with any public
department, agency or official of the State or any political subdivision
thereof, when immunity has been granted to the witness against subsequent use
of such testimony, or any evidence derived therefrom in any subsequent criminal
proceeding:

 27
 

 

(a)                                  Such
individual, or any firm, partnership or corporation of which he is a member,
partner, director or officer shall be disqualified for a period of five (5)
years after such refusal from submitting bids for, or entering into or
obtaining any contracts, leases, permits or licenses with the City of New York,
the Metropolitan Transportation Authority or the New York City Transit
Authority or submitting bids for or entering into, or obtaining any contracts,
leases, permits or licenses which will be paid out of any monies under the
control of or collected by the City, the Metropolitan Transportation Authority,
the New York City Transit Authority and/or shall be subject to such other
action appropriate under the circumstances; and

(b)                                 this
Contract and any and all such existing contracts, leases, permits or licenses
made with or obtained by any such individual or with or by the firm,
partnership, or corporation of which he/she is a member, partner, director or
officer may be cancelled or terminated by the City, the Metropolitan
Transportation Authority or the New York City Transit Authority or the
contracting agency or be subject to such action appropriate under the
circumstances thereto without incurring any penalty or damages on account of
such cancellation or termination, but any monies owing for goods delivered,
work done, or rentals, permit or license fees due, prior to the cancellation or
termination, shall be paid.

ARTICLE 242                  YEAR
2000 COMPLIANCE

A.                                   The
Contractor represents and warrants that the Product shall be Year 2000
Compliant. For purposes of this representation and warranty,

1.                                       the
term “Product” means (a) each piece or component of equipment, hardware, custom
or commercial software, firmware, middleware, or other information technology,
or internal components, routines or subroutines therein which perform any
date/time recognition function, calculation, comparing or sequencing, that is
being delivered, developed, or modified under this Contract, (b) any system
being provided by the Contractor and all interfaces to such system that the
Contractor is providing under this Contract, including but not limited to data
entry interfaces for such system and interfaces with other systems, and (c)
where services are being furnished, (e.g., consulting, system integration, code
or data conversion or data entry), the resulting deliverables; and

2.                                       the
term “Year 2000 Compliant” means that the Product being provided by the
Contractor under this Contract, individually or in combination, shall, without
human intervention, (a) accurately process all date/time related data
(including, but not limited to, calculating, comparing, and sequencing) from,
into, and between centuries, including, without limitation, the twentieth and
twenty-first centuries, and the years 1999 and 2000 and all leap year
calculations, (b) either includes data structures that utilize a four digit
year format or, at a minimum, operates so that all import and export data is in
a four digit year format, and (c) when used in combination with other
information technology, accurately process date/time related data to the extent
that other information technology being used in combination with the Product (i)
was specified in the Contract as being information technology with which the
Product must be compatible, (ii) was otherwise warranted by the Contractor as
being compatible, or (iii) properly exchanges date/time related data with the
Product.

 28
 

 

B.                                     The
Contractor shall promptly notify the Authority if the Contractor knows or has
reason to believe that the Product is not or may not be Year 2000 Compliant.  Notwithstanding any other provision of this
Contract to the contrary, in the event that the Product fails to perform in a Year
2000 Compliant manner or the Contractor knows that the Product is not Year 2000
Compliant, the Contractor agrees that it will make all adjustments,
modifications, repairs or replacements necessary to bring the Product within
compliance and shall thereafter thoroughly test the Product to ensure such
compliance, at no additional cost to the Authority and with minimal
interference to the operations and functions of the Authority, time being of
the essence. In addition to the specific obligations of the Contractor set
forth above, the Authority shall be entitled to exercise any and all other
remedies provided under law and this Contract for breach of this representation
and warranty, which, for purposes of Article 208, shall be deemed a material
breach of this Contract.

C.                                     If
any part of the Work to be performed requires that the Contractor utilize its
own hardware, custom or commercial software, firmware, middleware, or other
information technology, or internal components, routines or subroutines therein
which perform any date/time recognition function, calculation, comparing or
sequencing, the Contractor represents and warrants that: (1) such items are
Year 2000 Compliant, as defined in this Article; or (2) will be Year 2000
Compliant in advance of January 1, 2000; and/or (3) the Contractor has
contingency plans in place in the event of a Year 2000 disruption in its
hardware, software, etc., such that there will be no interruption or disruption
of such Work or the Contractor’s performance thereof.

D.                                    In
addition to all other provisions of this Contract which, by their nature,
survive expiration and termination, it is expressly understood that this
representation and warranty shall survive the expiration or termination of this
Contract.

ARTICLE 243                  CONTRACT
DOCUMENTS CONTAIN ALL TERMS/CONTRACTOR HAS EXAMINED CONTRACT

A.                                   These
Contract Documents contain all the terms and conditions agreed upon by the
parties hereto, and no other agreement, oral or otherwise, regarding the
subject matter of this Contract shall be deemed to exist or to bind any of the
parties hereto, or to vary any of the terms contained herein.

B.                                     The
Contractor hereby represents that prior to the execution of this Contract he
read each and every clause and section of the Contract and had full opportunity
to consider the same and make necessary investigations relating thereto; and he
shall not make any claim for, or have any right to, damages or an extension of
time for completion of the Contract or any other concession because of any
misinterpretation or misunderstanding of this Contract or because of any lack
of information.

ARTICLE 244                  ALL
LEGAL PROVISIONS INCLUDED

It is the intent of the
parties that each and every provision of law required to be inserted in this
Contract should be and is inserted herein. Every such provision is to be deemed
to be inserted herein, and if any such provision is not inserted or is not
inserted in correct form, then this contract shall be deemed amended by such
insertion so as to comply strictly with the law and without prejudice to the
rights of either party hereunder.

 29

 

NEW YORK
CITY TRANSIT AUTHORITY

DIVISION OF
MATERIEL

ATTACHMENTS

 

NEW YORK
CITY TRANSIT AUTHORITY

ATTACHMENT
No. 1

SCOPE of
WORK

for

Contract
#00D7815H

 

SCOPE OF
WORK

SECTION 1.                            INTRODUCTION

In accordance with the
Americans With Disabilities Act of 1990 (ADA), the New York City Transit Authority
(“NYCT”) currently provides origin-to-destination, demand responsive, shared
ride paratransit service for disabled individuals who meet the eligibility
criteria set forth in the ADA. Services are provided through Contacts with
private transportation, companies (“Contractors”). NYCT’s paratransit service
does business under the name, “Access-A-Ride” (“AAR”).

The overall objective of
this Contract is to operate AAR service that is safe, reliable, clean, customer-friendly
and cost efficient, through compliance with the Scope of Work and the Terms and
Conditions of the Contract.

SECTION 2.                            SERVICE
AREA

NYCT’s Access-A-Ride
services are provided throughout the five boroughs of New York City. This
Contract’s primary service area(s) is assigned in the Notice of Award Letter.
Contractor primarily will perform trips for AAR registrants who reside in this
service area which may be trips to and from locations within the service area
or trips from and to the service area and any other location in New York City.
Contractor may also be required to provide trips to AAR registrants who reside
in any other service area when such trips are included by NYCT in the
Contractor’s daily route Manifests or are added as Trip Insertions.

SECTION 3.                            GENERAL
SCOPE OF PARATRANSIT SERVICE PROVIS1ON

3.1                               Overview

3.1.1                        Contractors
will operate paratransit service in such a manner as to meet NYCT’s objective
to provide ADA compliant paratransit service that is safe, reliable, clean,
customer-friendly and cost efficient.

3.1.2                        Contractor
will provide Vehicle Operators, maintenance, dispatch, supervisory, training,
security, safety and all other personnel required to perform the Contract.

3.1.3                        The
Contractor will provide vehicle and office facilities, fuel, parts and
supplies, office equipment and all other items and services described herein to
ensure efficient operation of the service and to fully satisfy the maintenance,
operational and safety objectives of this Contract.

3.1.4                        NYCT
will determine the number of vehicles to be assigned to Contractor, the number
of vehicle Pull-Outs (a/k/a Routes) required on a daily basis, the number of
hours of each Route and the trips to be performed.

 

3.1.5                        NYCT
will provide policy direction, Customer eligibility determinations,
advertising, government and community relations, Customer assistance and other
services in support of each Contractor’s operation.

3.1.6                        NYCT
from time-to-time will issue directives clarifying any matters relating to this
Scope of Work and other Contract requirements. The Contractor shall comply with
all such directives.

3.2                               Service
Provision

3.2.1                        NYCT
will schedule routes to operate at any time during the period from
approximately 4:00 a.m. to 10:00 p.m. If this Contract includes overnight
service, NYCT will schedule routes for this service from approximately 8:00
p.m. to 6:00 a.m. NYCT will assign the Contractor a group of route schedules to
be performed on a regular basis. Each route schedule is subject to daily
adjustments due to fluctuations in trip demand, e.g.,
due to a customer trip cancellation, Pull-Out is delayed one hour. NYCT will
give as much notice of such scheduling adjustments to the Contractor as is
practicable. Route schedules will also be significantly affected by reduced
trip demand on Holidays. In the event NYCT intends to permanently change a
route schedule, the Contractor will be notified one week prior to the effective
date of such change. Routes may be scheduled for 4, 6, 8, and 10 hour tours.
Route assignments may require that vehicles perform more than one tour per day,
up to 16 hours. Where a vehicle is required to operate more than one tour in a
day, Vehicle Operator relief times will be scheduled by NYCT. Additional trips
(“Trip Insertions”) may be assigned on the day of operation and added to the
trip schedule.

3.2.2                        The
Vehicle Operator shall complete the assigned route as scheduled. This includes
arriving for each Customer pick-up at the Scheduled Pick-Up Time. Pick-ups are
scheduled within a 30-minute “window” running from 5 minutes before to 25
minutes after the confirmed, scheduled Customer pick-up time. If the Customer
is not at the pick-up location, Vehicle Operator must wait for the Customer for
up to 5 minutes past the vehicle’s arrival time or 5 minutes past the Scheduled
Pick-Up Time, whichever is later. If the Customer fails to arrive during that
period, the Vehicle Operator must contact the Dispatcher, who will attempt to
contact the Customer by telephone. If the Customer cannot be reached, the
Dispatcher shall release the Vehicle Operator. The Vehicle Operator shall record
a “Customer No-Show” on the Manifest and the Trip Ticket, indicating actual
arrival and release times, as well as the odometer reading. The Dispatcher
shall notify Paratransit Command Center Transit Monitoring.

3.2.3                        Vehicle
Operators are to provide door-to-door service and assistance to Customers, as
required. Vehicle Operators shall assist Customers with fastening of their seat
belts, if needed. If requested, Customers may use the wheelchair lift to enter
the vehicle. All wheelchairs and motorized scooters must be secured in the
appropriate securement system in the vehicle wheelchair location prior to
departure. Vehicle Operators are required to assist Customers in wheelchairs or
scooters in the transfer to a seat if the

 2
 

 

transfer can be made without lifting or carrying the Customer, both of
which actions are strictly prohibited. If transfer to a seat is refused, or not
possible, the Vehicle Operator shall secure the Customer in the wheelchair or
scooter. If a Customer refuses to have his/her wheelchair or person secured,
the Vehicle Operator shall inform the Customer politely that the seatbelt or
wheelchair securement device protects the Customer from injury. If the Customer
still refuses, the Vehicle Operator shall note the refusal on the Trip Ticket
prior to giving the Customer his/her copy of the Trip Ticket.

3.2.4                        If
requested, the Vehicle Operator shall assist the Customer with up to 2 parcels
with a combined total weight not to exceed 40 lbs., from the door of the
pick-up location to the vehicle and/or from the vehicle to the door of their
destination location. Vehicle Operators shall also handle and safely stow
assistive devices such as wheelchairs, walkers, canes, etc.

3.2.5                        If
eligible to travel with a Personal Care Attendent (PCA), the Customer’s ID card
issued by NYCT shall be coded with the symbol “Y”.  The Vehicle Operator is only required to
provide assistance to the Customer, not to PCAs or Guests The Customer and the
Guest pay the paratransit fare, currently $1.50 per trip. The PCA rides free of
fare. The Manifest will indicate if the Customer is traveling on a particular
trip with a PCA and/or Guest.

3.2.6                        Paratransit
is a shared ride service. Therefore, the Routes will include multiple pick-ups
and drop-offs of Customers to and from destinations in proximity to each other,
as permitted by vehicle capacity. These Customers will either have AAR ID
cards, or in the case of applicants for AAR who are traveling to certifier
facilities, their certifier appointment letter or photograph identification.

3.2.7                        Manifests
will include the following information for each trip scheduled:

·                  Trip ID Number

·                  Scheduled
Pick-Up Time;

·                  Customer name
and ID number;

·                  Pick-up and
destination address and contact telephone numbers;

·                  Scheduled
Pick-Up Time for the return tip, if any;

·                  Specific
notations (PCA, Guest(s), Assistive Device, pick-up location details, etc.)

3.3                               Trip
Insertions

Based on vehicle capacity of scheduled routes and vehicle availability
of the Contractor, additional trips known as Trip Insertions may be scheduled
on the day of service.  Such Trip Insertions
must be accommodated by the Contractor. Upon notification from the Paratransit Command
Center that such service is required, the Contractor and the Command Center
shall determine a mutually agreeable pick-up time. The Contractor will be
informed of any special needs of the Customer. A Trip ID Number will be
assigned by the Command Center and communicated to the Vehicle Operator by the
Dispatcher. The Vehicle Operator is to arrive at the pick-up location within
five (5) minutes of the Scheduled Pick-Up Time. If the trip is

 3
 

 

scheduled on a non-shared ride basis, the Customer will be taken to the
drop-off destination & directly. If a shared ride, the drop-off sequence
shall be included with the pick-up time.

3.4                               Other
Miscellaneous Service Provisions

3.4.1                        Service
animals shall be allowed to travel with the Customer and/or Guest at no additional
cost. The AAR ID card will note that the Customer travels with a service
animal. Pets are not permitted to travel with any passenger, except in a pet
carrier.

3.4.2                        The
Vehicle Operator shall not deny service to any scheduled Customer, authorized
PCA, authorized Guest and authorized service animal. If any Customer is
disruptive, violent or otherwise not conducting himself/herself in a safe
manner, the Vehicle Operator is to contact the Dispatcher for instructions, and
complete an Incident Report, in the form set forth in Attachment 16.

3.4.3                        The
safety of AAR Customers is of primary concern. Boarding and alighting must be performed
in a safe manner. Pick-up and discharge of Customers by vehicles in this
program may not occur at the following locations:

a.                                       within
a pedestrian crosswalk;

b.                                      within
an intersection, except on the side of a roadway opposite a street which intersects,
but does not cross such roadway;

c.                                       alongside
or opposite any street excavation when stopping to pick up or discharge Customers
obstructs traffic;

d.                                      under
conditions that obstruct the movement of traffic and in no instance so as to
leave fewer than 10 feet available for the free movement of vehicular traffic;

e.                                       where
stopping is prohibited;

f.                                         within
a bicycle lane;

g.                                      within
horse-drawn carriage boarding areas.

3.4.4                        During
Phase Two, Contractor Dispatchers will receive on a real-time basis from the Paratransit
Command Center notices of cancellations of scheduled trips, Trip Insertions and
changes in route schedules. The Contractor Dispatcher will relay the
information to the Vehicle Operator and the Vehicle Operator and the Contractor’s
Dispatcher will record the information on the daily vehicle Manifest.

3.5                               Trip
Reconciliation

3.5.1                        During
Phase One, NYCT will provide “Train the Trainer” instructions of all of the
requirements of daily reconciliations to representatives designated by the
Contractor.

3.5.2                        If
the Vehicle Operator’s records are neat and complete and the person performing
reconciliation is competent, approximately 200 trips can be reconciled per
hour. This excludes the time required to run error reports and make corrections.

 4
 

 

3.5.3                        NYCT
will electronically provide Manifests and issue Trip Insertions to the Contractor.
 The Contractor will print-out Manifests
and Trip Tickets. The Manifests generally will be available by 8:00 p.m. the
evening before the scheduled trips.

3.5.4                        The
Contractor shall on a daily basis reconcile all activity by entering Trip
Ticket, and Manifest information into PASS or such other reservation,
scheduling and dispatch system as Contractor may be directed by NYCT to use.

3.5.5                        The
Contractor shall separate the Trip Tickets and Manifests, provide NYCT with the
originals, and retain the copies for its records.

3.5.6                        The
Contractor shall enter the following information into the PASS system:

·                  Vehicle odometer
readings and pick-up/drop-off times for each trip.

·                  The arrival time
and vehicle odometer reading for each Customer No-Show and No-Fault No-Show. No
arrival time will be entered for a Contractor No-Show, however, the No-Show
declaration time is to be recorded.

·                  The
identification number of the Vehicle Operator.

·                  The vehicle
number.

·                  Any Trip
Insertions or deletions.

·                  Fares
collected and/or refusals by Customers and/or Guests to pay fares.

3.5.7                        After
reconciliation data entry has been performed, the Contractor shall run an error
report and correct all errors.

SECTION 4                               DIVISION
OF RESPONSIBILITIES BETWEEN NYCT AND CONTRACTOR FOR START-UP

AND OPERATIONS PHASES

4.1.                            Phase
One/Start-Up Tasks, Contractor

4.1.1                        Phase
One, start-up consists of all of the work required to be performed to assure
that operations are fully ready to commence as scheduled.

4.1.2                        Contractor
shall perform the tasks specified below in accordance with its NYCT approved “Start-Up
Plan.” The tasks are intended to be performed concurrently as feasible and not
necessarily in the order presented. Contractor shall schedule the tasks to
assure their timely completion in order to timely commence operations, the
schedule for which is specified elsewhere in this Contract.

4.1.3                        Task
1: Hiring all key personnel including the Project Manager, operations
manager and maintenance manager. Other key personnel with time/tasks dedicated
to start-up shall also commence work in keeping with the Start-Up Plan. The
Contractor’s Project Manager and other key personnel shall be hired and working
on-site and available for meetings with NYCT within 30 calendar days of Notice
of Award.

 5
 

 

4.1.4                        Task
2: Obtain NYSDOT Contract Carrier Operating Permit and all other City, State
and Federal permits and licenses necessary to conduct the business required in
this Contract.

4.1.5                        Task
3: Take all steps necessary to secure the facility required to house and
maintain - Revenue and Non-Revenue Vehicles and to provide space for Contractor’s
supervisory, administrative and operations personnel to operate the service.

4.1.6                        Task
4: Procure all of the equipment required for the proper operation of the
system, including all maintenance equipment, office equipment, communications
equipment, both land line and mobile, Contractor-provided computer equipment,
and other equipment as needed. Network hardware shall be acquired, installed,
and tested.

4.1.7                        Task
5: Complete all procedural and training manuals, forms, operating
instructions and other documents necessary to the proper operation of the
service. Manuals shall include, at minimum, a Vehicle Operator’s
responsibilities and procedures, substance abuse procedures, training manuals,
maintenance procedures, supervisor’s responsibilities and procedures, and
safety procedures for AAR service. All manuals will be forwarded to NYCT prior
to finalization. Any deficiencies noted by NYCT shall be promptly corrected by
Contractor. All forms required by the Scope of Work, if not provided by NYCT,
shall be developed by the Contractor and submitted to NYCT for approval.

4.1.8                        Task
6: Hire Vehicle Operators, maintenance personnel, and all other employees
and conduct all other major preparations necessary to begin operation of the
service. Execute subcontracts, if any, for towing, bus washing, fuel delivery
and any other administrative tasks required for the proper operation of this
service. All personnel shall be hired and trained, procedures shall be
established, facilities and equipment tested and prepared, Vehicle Operator
bids completed, and all other activities required for Contractor start-up shall
be performed. The Contractor shall recruit and provide sufficient quantities of
personnel, trained for duty, in the event that Contractor personnel fail to
report for duty and to accommodate start-up and early operation personnel
wash-out. The Contractor shall phase the hiring of personnel to ensure their
availability on the first day of Phase Two operations. The Contractor shall
provide milestones (dates) for the availability of all personnel by category.

4.1.9                        Task
7: Implement a communications system that will enable two-way communication
between vehicles (Revenue and Non-Revenue), the operations/maintenance
facility, and the Paratransit Command Center. The Contractor shall provide a
base station radio and/or Nextel hook-up that allows NYCT to monitor
performance and make emergency contact with the Dispatcher or Vehicle Operator.
If two-way radios are used, Contractor shall provide NYCT with three receiver
units, rooftop antennae, necessary hardware and three mobile units to allow
NYCT to monitor Contractor dispatch. If Nextel, or other similar equipment, is
to be used, Contractor shall furnish the Paratransit Command Center with six
Nextel or other units and battery chargers. The Contractor is responsible for
the maintenance of all two-way radio equipment including equipment provided by
the Contractor to NYCT. All equipment retained by the Contractor shall be
required to be

 6
 

 

physically located in the Contractor’s facility prior to the date of
Phase Two/Operations start-up.

The Contractor shall provide, install and maintain communications
between the Contractor’s operating base and each of the Revenue and Non-Revenue
Vvehicles used by the Contractor to provide paratransit service and the other
requirements of this Scope of Work. The Contractor shall identify to NYCT all
radio frequency numbers used by its Dispatchers and vehicles. The Contractor is
responsible for all radio frequency licensing fees.

The Contractor will install and maintain any telephone service required
under this Contract and shall procure and ensure continued operations of all
two-way communication equipment, including repeaters and antennas for both
vehicles and buildings mounted for both Contractor operated equipment and
equipment provided to NYCT.

4.1.10                  Task
8: Coordinate throughout Phase One with AAR Contractors in the Contractor’s
service area whose existing Contracts are not renewed or whose vehicle fleet
size has changed.

4.1.11                  Task
9: All other tasks identified by the Contractor in its NYCT-approved
Start-Up Plan are to be completed to provide a successful and timely Phase
Two/Operations start-up. Contractor shall notify NYCT when its facilities are
ready for commencement of operations.

4.2                               Phase
One/Stan-Up Tasks, NYCT

4.2.1                        During
the performance by the Contractor of Tasks 1 through 9, NYCT will work with the
Contractor to provide information, answer questions, and provide approvals
necessary for the Contractor to complete its approved Start-Up Plan.

4.2.2                        Within
5 business days of award of Contract, NYCT will notify the Contractor of the
name, phone number and address of the Paratransit Division Contract Manager
assigned by NYCT as liaison to the Contractor for all Contract administration
purposes.

4.2.3                        The
NYCT Paratransit Division Contract Manager (“the Contract Manager”) will
require the Contractor start-up team to meet weekly to review start-up
activities. Other NYCT personnel will be present to review the Contractor’s
Phase One start-up activities. Weekly meetings will be scheduled by the
Contract Manager.

4.2.4                        Unless
otherwise agreed to by NYCT, all meetings with Contractors requiring the
attendance of the Contract Manager or his/her designated representative will be
scheduled by the Contract Manager.

4.2.5                        Unless
otherwise agreed to by NYCT, all meetings with Contractor personnel will be
held at NYCT facilities at 2 Broadway, New York, New York 10004, or other NYCT
facilities designated by the Contract Manager.

 7
 

 

4.2.6                        Unless
otherwise agreed to by NYCT, all written and oral communications by the
Contractor during Phase One/Start-Up to NYCT shall be directed to the Contract Manager.

4.2.7                        At
its sole discretion, NYCT may provide NYCT personnel to accompany the
Contractor to meetings between existing and new Contractors to coordinate
transition of service from the existing to the new Contractors.

4.2.8                        NYCT
will provide the Contractor with typical run schedules within 30 calendar days
of Contract award to allow the Contractor to begin service analysis, Vehicle
Operator picks (bids) and other Phase Two related activities.

4.2.9                        Upon
notification by the Contractor that its facilities are ready for inspection,
NYCT will inspect the facilities within 5 business days. NYCT will provide
approvals or a statement of non-approval to the Contractor within 5 business
days of the inspection. Failure by NYCT to provide the inspection within 5
business days of receipt of request does not constitute a waiver by NYCT of any
deficiency in the Contractor’s facilities nor does it constitute a waiver of
Contractor’s obligation to rectify defects when notified.

4.2.10                  NYCT
will provide training for Contractor managers and supervisors in the use of
PASS prior to the date scheduled for Phase Two/Operations. The training shall
be of a “train the trainer” type expected to last a total of 40 hours conducted
over a 5-day period. NYCT will provide the Contractor with up to 10 copies of a
manual describing the procedures and process specific to use of PASS at least 5
business days prior to the scheduled training. The Contractor will provide
training for other Contractor personnel. The Contractor is authorized to make
additional copies of training materials provided by NYCT to the Contractor’s personnel.

4.2.11                  NYCT
will provide review and, where appropriate, approvals or disapprovals of any
plans or other items required to be submitted by the Contractor to NYCT as part
of Phase One within 10 business days of receipt by NYCT.

4.2.12                  NYCT
will provide the Contractor with a functioning PASS software system on the
Contractor’s PC hardware equipment no later than 30 calendar days prior to Phase
Two/Operations to allow the Contractor to begin Contractor Phase One
activities. NYCT will provide personnel to assist the Contractor as needed to
make PASS fully operational for Phase Two/Operations. The installation date
requested by the Contractor will be coordinated by NYCT.

4.2.13                  NYCT
will provide the Contractor with an adequate supply of preprinted Trip Tickets
to be used by the Contractor in providing service no later than 30 days prior
to the date of Phase Two service start-up.

4.2.14                  NYCT
will provide advertising support to notify the public of any changes in AAR
service providers. This support may include direct mailings, newsletters, seat
drops, public press releases, public speaking engagements and so forth. The
Contractor is 

 8
 

 

prohibited from engaging in any marketing or advertising of the service
except for personnel recruitment.

4.3.                            Phase
Two/Operations Tasks, Contractor

4.3.1                        The
Contractor shall operate AAR service in accordance with this scope of Work, all
other Contract Documents and any clarifications/directives made by NYCT from time
to time.

4.4                               Phase
Two/Operations Tasks, NYCT

4.4.1                        During
Phase Two, NYCT or its designated agent shall be responsible for ride
reservations, scheduling of advance reservations, subscription service and ride
cancellations.

4.42                           NYCT
or its designated agent will serve as the liaison between the Customer and the contractor
for resolution of same day service issues.

SECTION 5                               PASSENGER
AUTOMATED SCHEDULING SYSTEM (PASS)

5.1                               Trapeze®
PASS

5.1.1                        Trapeze®
PASS is a demand responsive on-line real time scheduling and dispatching
software system in use in the NYCT Command Center since June 1997. This system includes
modules for registering Customers, creating advance reservation trips, creating
fixed subscription (standing order) trips, scheduling Customers to vehicles,
dispatching vehicles and drivers, and recording actual trip events.

5.1.2                        The
Client Eligibility module records and tracks a Customer’s certification status,
including temporary suspensions when Customers violate specified service rules.

5.1.3                        The
Reservation module books subscription and advance reservation trips with access
to Customer and trip data as well as Customer history and frequency traveled or
special interest locations. Also, the application will automatically match
Customers for their recurring trips.

5.1.4                        The
Scheduling module allows for assignment to Routes of subscription trips as part
of a master schedule and refinement of the decisions the application has made for
booked trips.

5.1.5                        The
Dispatch module monitors vehicles, Routes and trips, records Incidents, changes
to street itineraries, completion of trips and adjusts schedules in response to
situations as they occur. The carrier’s dispatch personnel can update trips
only on the service performed by that carrier.

 9
 

 

5.1.6                        PASS
generates reports and forms. Forms include Trip Tickets and Manifests. Reports
are generated for multiple purposes, e.g., service improvement, contract
compliance, billing documentation, etc.

5.1.7                        NYCT
is in the process of upgrading to a Windows operating reservation scheduling
and dispatching software system. The upgraded system will include additional
scheduling tools that will provide trip schedules that can be adjusted for any hour
of the day, day of the week and the streets upon which Revenue Vehicles travel.

5.1.8                        A
sample Manifest and Trip Ticket are attached, see Attachment 9.

5.2                               Computers
- The Contractor is responsible for purchasing, maintaining and repairing
all PC equipment, and connecting to the Transit-wide area network. NYCT shall
supply the specifications for the equipment and the Contractor shall be
responsible for providing such equipment as per the specifications. NYCT shall
also provide and maintain the file servers, as well as supply instructions for
the connection to the network and insure stability and reliable connectivity.

5.2.1                        The
Contractor shall provide, install and maintain PC equipment, printers, hubs,
and inside on-site network wiring. NYC Transit will provide and maintain the
moderns, routers and server equipment on-site and verify that the T-l used to
communicate to the NYC Transit’s Wide Area Network is available.

5.2.2                        Specifications
for desktop PC equipment and printing equipment are updated on a regular basis.
The current approved desktop PC is a Compaq Deskpro EP Tower, Pentium III 600
MHz Processor, MS Windows 98(w/CD-ROM Media), P/N: 173633-006 with 64 MB RAM,
with Compaq additional 64 MB SDRAM upgrade, installed, P/N: 166613-B21,
expandable to 512 MB (two memory slots available), 10.0 GB SMART II Ultra ATA
Hard Drive, 256K Advanced Transfer Cache, Intel 3D Graphics card, 40X CD ROM,
Intelligent Manageability, integrated AC 97 Audio, Mouse & Keyboard, and Compaq
Intel PRO/look+ Management Adapter w/WOL, installed, P/N: 127453-B21 with 1
year on-site warranty, 2nd & 3rd year carry-in.

5.2.3                        The
current specification for the approved network printer is a HP Laser Jet 8100
Laser, P/N: C4214A 16 MB Memory, 32 ppm, 150K monthly volume, prints up to 11”x17”,
1-year on-site warranty with a HP Ethernet 10/100 BT Card, installed, P/N:
J3113A.

5.2.4                        NYC
Transit will provide the modems, routers and the main and/or backup file
servers as required. The Contractor shall provide the network hub and wiring
from the hub to each workstation and printer. NYC Transit will provide
connectivity from the Contractor’s hub to the NYC Transit Paratransit Command
Center. The hub must be capable of Fast Ethernet connectivity (100 Mbs). The
wiring must be of type Category 5 shielded with shielded connectors.

5.2.5                        The
Contractor shall supply maintenance and insure the reliability of the desktop
operating system and network connectivity.  All hardware and software installed in and

 10
 

 

on these desktops will be for the sole purpose of performing the
function of the Paratransit application. NYC Transit has the right to delete or
remove any unauthorized hardware or software. NYC Transit will initially
install the software required for Paratransit operations. The Contractor shall
allow for monitoring software to be loaded on these desktops for support
purposes.

5.2.6                        The
Contractor shall provide 2 Epson DFX-8500 Impact Printers or approved equal to
be used exclusively for the Work and install with each a Multiprotocol 10/100Base-TX
Type B Print Server or approved equal.

SECTION 6.                            EQUIPMENT
– REVENUE VEHICLES

6.1                                 NYCT
will provide hydraulic lift-equipped paratransit vehicles and sedans to be used
by the Contractor for AAR service. Attachment 10 contains existing vehicle
assignments.

6.2                                 Access-a-Ride
Contractors currently lease a small number of lift-equipped bodies on chassis
vans. NYCT may reassign the leases for these Revenue Vehicles to Contractor.  In the event that NYCT reassigns leased
equipment to Contractor, Contractor shall pay the costs of the leases and will
be reimbursed by NYCT on a pass-through basis.

6.3                                 All
vehicles supplied as part of this Contract shall be used solely for the
performance of activities specified in this Contract.

SECTION 7.                            EQUIPMENT
MAINTENANCE – REVENUE VEHICLES

The vehicles shall be
kept free of all accident damage (body and mechanical) and shall be immediately
sent for repair after such damage occurs. Any vehicle not meeting NYCT’s
quality control standards will be repaired by NYCT and the cost will be charged
back to the Contractor.

7.1                               Light
Maintenance Requirements

7.1.1                        The
Contractor must establish and follow a pre-trip/post-trip inspection program
involving a “walk around” inspection of the vehicle before it is put into use
and after it returns to the depot.  This
inspection must include, as a minimum, the below listed items:

·                  Heating or
air-conditioning systems as appropriate

·                  Oil, other
fluids

·                  Fuel

·                  Belts, hoses

·                  Customer seats,
wheelchair positions, tie downs

·                  Lights

·                  Doors

·                  Windshield
wiper/washer system

·                  Emergency
equipment

·                  Brakes

 11

 

·      Wheelchair
lift (must be cycled daily)

·      Tires/Wheels

·      Exhaust
system

·      Mirrors

·      Glass

·      Horn

·      Body damage

7.1.2        In
addition to the defects or problems discovered in the inspections listed above,
any problems or defects detected and reported by Vehicle Operators or Customers
while the vehicles are in service must be noted and recorded in a written
defect reporting system. The system must be a formal process of recording all
problems, reporting them to appropriate maintenance personnel and following up with
a report when repairs have been completed. A 3-ply Operator Vehicle Condition
Report (“OVCR”), Attachment 11, must be used by Vehicle Operators for their
pre-trip and post-trip inspections. The top copy must be given to the
Contractor’s Maintenance Manager to effect repairs, or to arrange repairs
through the NYCT maintenance contract whichever is applicable. Two copies will
be given to Contractor’s Operations Manager, one of which will be available for
Vehicle Operator review as prescribed in the 19-A regulations. All copies will
be filed by vehicle number by the Contractor.

7.1.3        No
used mechanical or body parts may be used in the repair and/or maintenance of
vehicles operated under this Contract without the permission of the NYCT
Project Manager.

7.1.4        NYCT’s
designated representative(s) shall, at all times, have the right to inspect any
vehicle being utilized by the Contractor for this Contract.

7.1.5        NYCT
shall have the right, at its sole discretion, to perform maintenance audits of
vehicles and equipment.

7.1.6        The
Contractor shall maintain the vehicles in “Service Ready” condition at all
times. Service Ready shall mean that the vehicle is clean, mechanically safe
and reliable, and all accessories are operable. The Contractor shall perform,
maintain or repair the following:

·              Daily
fueling from an acceptable clean fuel source with proper grade fuel as per
manufacturer’s specification

·              Daily
fluid checks

·              Exterior
Cleaning

·              Interior
Cleaning including sweeping and mopping

·              Fan
belts

·              Flat
tires

·              Replace
windshield wipers

·              Hoses

·              Bulbs
and lenses

·              Batteries
and fuses

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·              Preliminary
road service

·              Cycle
wheelchair lifts and maintain tie downs

·              Maintain
body and fittings in presentable condition including replacement of mirrors and
fittings

·              Maintain
equipment such as fire extinguisher and first aid kit

·              Present vehicles for
inspection on or before requisite date with all systems operating and without
body damage.

7.1.7        The
Contractor shall maintain an inventory of parts and fluids sufficient to assure
timely repairs. If the manufacturer’s warranty requires that the manufacturer
approve any replacement part, or requires the utilization of manufacturer’s
parts, the Contractor shall act accordingly.

7.1.8        The
Contractor shall be responsible for towing costs due to irresponsible vehicle
operation, including but not limited to, running out of fuel, incorrect fuel
and lost keys.

7.1.9        The
Contractor shall be responsible for-the proper use, care, maintenance and
towing of all Non-Revenue Vehicles used in the performance of AAR service.

7.2          NYCT-Provided
Maintenance

This section applies to this Contract if the parties have agreed that
the Contractor will use NYCT-provided vehicle maintenance.

7.2.1        After
notifying NYCT, the Contractor shall refer all vehicle maintenance, repair and
body work not listed in 7.1.6, and all requests for towing services to the
Maintenance Contractor(s) designated by NYCT. See 7.2.4. With respect to
preventive maintenance, Contractor shall refer all vehicles in accordance with the
schedule set forth in NYCT’s Preventive Maintenance Program, Attachment 12.

7.2.2        The
Contractor shall perform preliminary road service, such as, jump starting, tire
changing, etc. If the preliminary road service fails to correct the defect the
Contractor shall request emergency roadway services immediately thereafter. The
Contractor shall request all other work no later than 24 hours after a defect
is discovered. Each vehicle must be presented for the prescribed maintenance.
Schedule will be provided by NYCT.

7.2.3        Except
when the vehicle must be towed, the Contractor shall be responsible for
transport to and from the Maintenance Contractor’s facility.

7.2.4        NYCT
will provide the Contractor with a list of authorized service centers for the
Contractor to secure the following maintenance and repair services:

·      Oil
and filter changes

·      Engine
and transmission service

·      Tires
and alignment

·      Body
repair and paint

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·      Glass

·      Upholstery

·      Radiators

·      Air
conditioning and heating

·      Electrical
service

·      WheelChair lift service

7.2.5        It
is the Contractor’s responsibility to obtain timely maintenance and repairs and
maintain total fleet availability consistent with service requirements.

7.3          Contractor-Provided
Maintenance

This section applies to this Contract if the parties have agreed that
the Contractor will use its own vehicle maintenance facilities or those of a
NYCT-approved Subcontractor to the Contractor. Warranty administration,
including the collection of monies due for warranty repair will be the Contractor’s
responsibility. These monies will remain the Contractor’s.

7.3.1        Contractor
shall maintain all Revenue and Non-Revenue Vehicles in compliance with NYCT’s
Preventive Maintenance Program, Attachment 12.

7.3.2        The
Contractor shall be responsible for the proper use, care, maintenance and
towing of all vehicles, both Revenue and Non-Revenue, to perform AAR service.

7.3.3        The
Contractor’s Preventive Maintenance Program will schedule every Revenue Vehicle
for a preventive maintenance check at least every 30 days (plus or minus 3
days) or every 4,000 miles (plus or minus 500 miles), whichever occurs first.
The Contractor’s Preventive Maintenance Program will schedule every Non-Revenue
Vehicle for a preventive maintenance check at least every 180 days or every 7,500
miles, whichever occurs first.

·      Replacement
of engine oil and filter(s)

·      Body,
doors and windows

·      Seats,
seat belts

·      Wheelchair
securement positions and belts

·      Wheelchair
lift

·      Interior
climate controls

·      Interior
lights

·      Exterior
lights

·      Vehicle
Operator gauges and controls

·      Brake
system (visual inspection of each wheel)

·      Drive
train

·      Steering
system

·      Suspension
system

·      Engine
fluids, belts, hoses

·      Transmission
fluids

·      Air
filter/system

 14
 

 

·      Water
pump

·      Battery(s)
and battery isolator if installed

·      Ignition
system

·      Engine
electrical system

·      Spark
Plugs

·      Fuses

·      Exhaust
system

·      Fuel
system

·      Emergency
equipment

·      Customer
railings, grab rails, stanchions

·      Two-way
radio

·      Exterior decals and paint

7.3.4        Where
the vehicle manufacturer’s recommended maintenance program requires additional
maintenance not noted in NYCT’s Preventive Maintenance Program, Attachment 12,
the additional items shall be included in the Contractor’s Preventive
Maintenance Program.

7.3.5        A
complete record of warranty repairs performed on each vehicle must be maintained.
This information must be included in the warranty history for each vehicle. It
is the Contractor’s responsibility to establish arrangements for warranty
service.

7.3.6        The
Contractor shall procure and implement computer hardware and software for a
computerized maintenance record system. The computerized maintenance record
system hardware shall include the capability to allow NYCT to connect with the
system via modem. NYCT shall be responsible for obtaining its own hardware and
any other requirements to access the Contractor’s system. The system shall be
capable of providing complete, accurate and up-to-date maintenance
recordkeeping on Revenue and Non-Revenue Vehicles. Recordkeeping shall be kept
for each individual vehicle. Recordkeeping for vehicles shall include usage of
fuel and all fluids and lubricants.

7.3.7        The
Contractor shall properly maintain operating heating and air-conditioning
systems on all Revenue Vehicles. Maintenance campaigns will be conducted by the
Contractor to ensure these systems are operational at the appropriate times of
the year. NYCT will be notified at the beginning and end of each campaign. At a
minimum, vehicle heating systems shall be operable between September 15 and April
15 and vehicle air-conditioning systems shall be operable between April 15 and
September 15. During winter service operation, the measured temperature
anywhere within the interior of a Revenue Vehicle will not be less than 68
degrees F. During summer service operation, the interior vehicle temperature
will not be greater than 75 degrees F. No Revenue Vehicle shall be operated in
Revenue Service for longer than one day without a properly functioning heating
or air-conditioning system.

7.3.8        The
Contractor shall be responsible for providing any and all parts necessary for
the proper maintenance of all vehicles (Revenue and Non-Revenue) and equipment
used in the provision of the service.

 15
 

 

7.3.9        The
Contractor shall maintain reasonable inventory levels to assure timely repair
of vehicles/equipment.

7.3.10      All
parts used during this Contract for the maintenance of vehicles and equipment
shall be of comparable quality to those installed at the factory by the
original vehicle/equipment manufacturer(s).

7.3.11      Vehicles
must be kept free of all accident damage (body and mechanical) and must be
promptly repaired after such damage occurs. No vehicles with other than minor
accident damage will be operated in Revenue Service. All Accident Damage will
be repaired within 30 calendar days of the date that the Accident Damage was
incurred.

7.3.12      All
vehicles that are out of service due to mechanical reasons or damage must be
immediately reported to NYCT. The report must include the reason the vehicle is
out of service, when the vehicle developed the problem, and when the vehicle is
to be repaired.

7.3.13      The
Contractor shall provide tires for all Revenue and Non-Revenue Vehicles. The
Contractor may contract for tire maintenance. In no case will retread or
recapped tires be allowed.

7.3.14      NYCT
reserves the right to take over any portion of Contractor-provided maintenance (labor
or materials) with written notice. Proper vehicle maintenance is required to
insure the safe, reliable and Customer service levels. Failure to provide
appropriate maintenance after notification may result in NYCT taking corrective
action. Such corrective actions available to NYCT include taking the vehicle
from the Contractor and providing the required maintance at a third party
maintenance shop selected by NYCT and the cost of the repairs will be charged
back to the Contractor and deducted from the next invoice.

7.4          Cleanliness
of Vehicles

7.4.1        The
Contractor shall maintain the appearance and cleanliness of all vehicles used
in providing AAR service in order to provide a positive image and appearance.
The Contractor shall not operate any vehicle with accident damage or dirt
readily apparent and visible to the travelling public from a distance of 25 feet.
Reasonable cleanliness exceptions will be made be made during inclement
weather.

7.4.2        The
Contractor shall wash Revenue Vehicles in regularly spaced intervals at least
twice each week.

7.4.3        Vehicle
interiors shall be swept and cleaned at least once daily. Trash shall be
emptied at least once daily. Interiors shall be fully mopped, the windows and
the Vehicle Operator’s area shall be cleaned at least once weekly.

7.4.4        The
Contractor shall perform a thorough interior scrub at least once monthly.

 16
 

 

7.4.5        In
the event the Contractor fails to maintain the cleanliness of any Revenue
Vehicle in accordance with the terms of this Contract, the Project Manager
shall have the right to cause such vehicle to be removed from Revenue Service
and cleaned by NYCT at the expense of the Contractor.

SECTION
8.                    PERSONNEL

8.1           The
Contractor shall furnish all necessary Vehicle Operators, dispatchers and other
personnel needed to provide AAR service as specified in the Contract documents.

8.2           The
Contractor shall assign a designated contact person (“Contractor’s Project
Manager”) to this operation to ensure that all operations comply with Contract
requirements. A supervisor shall be available at the Contractor’s facility or
by phone during all hours of the operational day to make decisions or provide
coordination as necessary.

8.3           In
selecting Vehicle Operators, the Contractor shall conduct an adequate
background check on each person to be hired for this Contract to ensure that he
or she meets the standards and satisfactorily completes the training set forth
in Section 10 below and is qualified to perform all of the Vehicle Operator
functions required by this Contract.

8.4           As a
minimum number of management personnel, the Contractor shall employ a full-time
Project Manager, Operations Manager and Maintenance Manager throughout the term
of the Contract. These personnel are expected to spend a majority of their
working time on-site, in the Contractor’s AAR facility.

8.5           The
Project Manager shall be responsible for all aspects of the Contractor’s
operation. This person must not hold any other position in the operation or any
other operation. The Project Manager must have the full authority to
independently make any decisions required for the safe and efficient operation
of the service. The Project Manager shall have at least 3 years experience in
the management and supervision of paratransit service or other specialized
transportation services to persons with disabilities. An additional 3 years of
fixed route transportation management experience is desirable.

8.6           The
Operations Manager shall be dedicated 100 percent to overseeing the day to day
operation of the service. The Operations Manager shall have at least 3 years
experience in the management and supervision of demand responsive
transportation service. An additional 2 years of fixed route management
experience is desirable.

8.7           The
Maintenance Manager shall be dedicated 100 percent to overseeing the proper
maintenance of revenue and non-revenue vehicles. The Maintenance Manager shall
have at least 3 years experience in the management and performance of fleet
maintenance.

8.8           A detailed
resume of not more than two pages for each position shall be submitted for the
proposed Project Manager, Operations Manager and Maintenance Manager. This
resume shall include at least 3 professional references with current telephone
numbers.

 17
 

 

8.9           The
Project Manager and, in his or her absence, the Operations Manager shall be
available during all hours of service to make decisions and to provide
coordination with NYCT. The Contractor shall provide the Project Manager and
Operations Manager with cellular phones sufficient to allow communication
anywhere in the New York City area.

8.10         The
individuals selected by the Contractor as the Project Manager, Operations
Manager and Maintenance Manager shall require initial and continued concurrence
of NYCT.

8.11         The
Contractor shall designate a knowledgeable employee to act as Project Manager,
Operations Manager or Maintenance Manager whenever any of these managers has a
leave of absence for any reason of more than one day.

8.12         Dispatchers
responsible for controlling the Contractor’s Vehicle Operators and the
performance of the Contractor’s fleet must be available and within
communication range at all times when vehicles are in service. A Dispatcher
must be on duty at the Contractor’s facility any time vehicles are in service.
Dispatch personnel shall be trained in the use of PASS by Contractor’s
personnel who have been trained by NYCT prior to the assumption of their
duties.

8.13         The
Contractor must have Road Supervisors in sufficient number to ensure planned
and random field supervision of Vehicle Operator performance and to investigate
accidents and provide assistance in the event of a road call. Road Supervisors
will be trained by the Contractor in accident investigation procedures and be
available to investigate an accident site at all hours that the service is in
operation.

8.14         All
Contractor mechanics (maintenance personnel) will be trade certified and
thoroughly trained and retrained to complete the maintenance tasks required by
this Contract. Mechanics, mechanic helpers, service personnel performing
post-trip maintenance and/or fueling will be dedicated to this Contract and
shall not share duties with other fleet services.

8.15         The
Contractor shall ensure that Vehicle Operators hired for this service are
reliable and able to drive safely. Vehicle Operators must be employees of the
Contractor. The use of leased personnel or other such contractual arrangements
is prohibited for this position. The Contractor is required by the New York
State Department of Motor Vehicles (NYSDMV) and by this Contract to comply with
the requirements of Article 19-A of the Vehicle and Traffic Law (VTL) and the
NYSDMV regulations published at 15 NYCRR Part 6, as well as all other
applicable federal, state and city regulations.

8.16         Throughout
the term of this Contract, the Contractor shall comply with the NYCT-approved
PTA Drug & Alcohol Testing Program for this Contract.

8.17         Project Management
staff, Road and Dispatch Supervisors, Dispatchers, Vehicle Operators and any
other staff that interface with Customers must be provided sensitivity training
in accordance with the Contract Documents.

8.18         The
Contractor shall provide proper training and retraining for all paratransit
personnel utilized for the system. The Contractor shall, as necessary, update
all manuals, including training

 18
 

 

manuals and procedures and assure that all of its personnel are
properly trained for the functions assigned to them.

8.19         All
personnel shall be fully trained and retrained as necessary by the Contractor
to ensure that they are fully qualified to perform all of their duties.

8.20         Upon NYCT
written notice to the Contractor that NYCT has determined that a Contractor’s
employee’s performance fails to meet the requirements of the Contract or otherwise
seriously detracts from the quality or efficiency of the service, the
Contractor shall remove the employee from assignment to this Contract.

SECTION 9.         VEHICLE
OPERATOR QUALIFICATIONS

9.1           Access-A-Ride
Vehicle Operators must meet all of the following requirements:

·              Valid
New York State (NYS) Commercial Driver’s License with Passenger Endorsement

·              Unrestricted
license in effect for three (3) years

·              Must
be at least 21 years old

·              New
York State Vehicle and Traffic Law Article 19-A and 21 NYCRR Part 6 of the NYS
Department of Motor Vehicles (DMV) regulations, including the physical
examination requirements

9.1.1        Access-A-Ride
Vehicle Operators must not have any one of the following:

·              More than four (4)
points accumulated within three (3) years immediately preceding employment (no
allowance is given for taking the NYSDMV Defensive Driving Course’s reduction in points accumulated
during an 18-month period)

·              A conviction for
driving any vehicle while impaired or intoxicated within the five (5) years
immediately preceding employment

·              Any punitive
suspension or revocation of license during the three (3) years immediately
preceding employment

·              Three (3) or more
moving violations within the three (3) years immediately preceding employment

·              Three (3) or more at
fault accidents within the three (3) years immediately preceding employment

·              Any
violation issued in connection with an accident within the three (3) years immediately
preceding employment.

9.1.2        Other
AAR Vehicle Operator Qualifications:

·              Satisfactory
results from a drug and alcohol test administered in accordance with FTA
regulations

 19
 

 

·              Satisfactory results
from a NYS Department of Criminal Justice Services’ and Federal Bureau of
Investigation fingerprint checks in accordance with New York State Department
of Motor Vehicles, Commissioner’s Regulations Part 6, Special Requirements for
Bus Drivers.

·              Able to speak, read
and write the English language.

·              Able to read maps.

·              Familiar
with the five boroughs of New York City.

9.1.3        Convictions
Related to Violations Pending at Time of Hire:

If a Vehicle Operator is convicted of a moving violation that was
pending at the time he/she was hired:

a)             The
Vehicle Operator will be terminated, if, as a result of this conviction he/she
no longer meets the requirements stated in Section 9.1.1.

b)            The
Vehicle Operator will be suspended a minimum of five working days if, despite
this conviction the Vehicle Operator continues to meet the requirements stated
in Section 9.1.1.

SECTION 10.       VEHICLE
OPERATOR TRAINING

10.1         Vehicle
Operator training shall meet generally accepted paratransit industry standards and
Will include at a minimum, instructions in the areas described below. The
Contractor shall identify a specific curriculum and training time for each
curriculum component. NYCT reserves the right to approve or disapprove training
curricula and training manual(s) and to add additional components. The
Contractor shall develop, issue and maintain all training manuals.

10.2         The Contractor
shall provide a minimum of 24 hours of instruction in:

·      NYCT procedures and policies
as they apply to this Contract

·      Operator’s Vehicle Condition
Report

·      Routes/Services and area
street network

·      Map Reading

·      Fare structure and
collection

·      Schedule reading and
completion

·      System Familiarization

·      Customer Assistance
Techniques

·      PTA Substance Abuse Program

·      A minimum of 8 hours of
Vehicle Orientation to include pre- and post-trip inspections, use of communication
systems, and wheelchair lift and securement device operating procedures

·      An 8-hour Department of
Motor Vehicle approved accident prevention course. See Attachment 13 for
approved providers.

·      A minimum of 8 hours of
instruction in breakdowns and accident procedures, emergency procedures and
practices, including the emergency evacuation of vehicles

 20
 

 

·      A minimum of 8 hours to
better identify medical emergencies. Vehicle Operators will be required to
receive training in first aid and proper response (as defined by the
Contractor) to emergency medical needs of passengers.

·      A minimum of 16 hours of
certified instruction in Customer and passenger sensitivity and interaction
with all persons including persons with disabilities, persons of diverse races
cultures and sexual orientation, the elderly and children.

·      A
minimum of 8 hours of behind-the-wheel training.

10.3         The
Contractor also must provide on or about the anniversary date that each Vehicle
began Revenue Service a minimum of 8 hours behind the wheel training, and a
minimum one-hour evaluation of the Vehicle Operator’s driving skills.

10.4         A continuing
program of Vehicle Operator safety and instruction shall be instituted by the
Contractor and fully detailed and maintained in a Training Policy/Procedure
Manual. Each Vehicle Operator shall receive a minimum of 16 hours of retraining
each year. A required component of this retraining shall be Customer and
passenger sensitivity.

10.5         It will be
the sole responsibility of the Contractor to fully train all Vehicle Operators.
NYCT will only become involved in Vehicle Operator training if NYCT determines
that the proper training is not being done by the Contractor. In such case, the
Contractor will pay NYCT for all expenses incurred by NYCT related to the
provision of such training. In this event the Contractor also will be
responsible for the payroll costs of Vehicle Operators attending NYCT directed
training.

10.6         During the
course of training, Vehicle Operators will be thoroughly trained in the
requirement to offer and provide assistance to Customers both on and off the
vehicle. Customer assistance is a material service provision of this Contract,
and the Contractor will be deemed to have failed to provide Customer-friendly
paratransit service when Vehicle Operators do not offer and provide all
necessary and reasonable assistance on and off the vehicle.

SECTION 11.       CONTRACTOR
FACILITIES

11.1         The
Contractor shall independently determine the number, size and type of
facilities required to comply with this Contract.

11.2         Facilities
shall be appropriately sized for the paratransit service to be operated and
based on the Contractor’s assumptions relative to those functions that will be
performed directly by the Contractor versus those to be subcontracted. The
Contractor shall be responsible for meeting all federal, state and local
laws/regulations regarding its facilities. Any permits/approvals required for
the facilities shall be the responsibility of the Contractor. The Contractor’s
facility costs shall be spread over the term of this Contract.

11.3         The
Contractor shall determine the maintenance capabilities of each facility, if
any, and may decide to locate maintenance at a central facility. If more than
one facility is operated by the Contractor, the cost of shuttling vehicles
between facilities for maintenance, however, will not be reimbursed by NYCT.

 21
 

 

11.4         The
Contractor’s facility shall be located to minimize deadheading. NYCT will not
reimburse deadheading in excess of schedules.

11.5         Contractors
who plans to locate outside New York City are specifically advised that they
will not be reimbursed for excessive deadheading as defined above. Contractors
will also not be reimbursed for any turnpike, bridge or tunnel tolls for
deadheading to and from any Contractor facility located outside of New York
City.

11.6         Each
facility will be sufficient to deliver the planned transportation and
maintenance service levels.

11.7         The facility
shall be either inside a secured building or lighted, fence-secured parking lot.
All furnishings, equipment and supplies are the responsibility of the
Contractor. The facility must comply with all state, federal and local safety
requirements and laws and other laws including but no limited to fire codes,
building codes, OSHA requirements and environmental regulations.

11.8         The
Contractor will be responsible for any work required to ensure that the
Contractor’s communications system located at the Contractor’s facility
provides thorough coverage of all five New York City boroughs, including
transmission and reception from the NYCT Paratransit Command Center.

11.9         Each
Contractor is required to have a minimum of one FAX machine in each dispatch
area to be dedicated to transmitting documents to and from NYCT:

11.10       Provision
for on-site fueling of vehicles, both diesel and gasoline, is highly preferred.
All vehicles not fueled at the facility will be fueled prior to or after
completion of Revenue Service. There will be no reimbursement for deadheading
costs related to fueling vehicles at other than the Contractor’s facility.

11.11       The
Contractor shall be solely responsible for arranging or directly providing
vehicle towing to and from the Contractor’s facility. No vehicle, operable or
inoperable, will be left overnight on any public road or property not under the
control of the Contractor without the express authorization of NYCT. All
revenue equipment will be housed overnight at the Contractor’s facility with
the exception of equipment properly stored at another off-site maintenance
facility.

11.12       The
Contractor shall make provision for on-site vehicle cleaning at the facility.

11.13       The
Contractor is responsible for maintaining and repairing the Contractor’s
facility to provide for a safe and professional operating environment. Floors
and walls shall be kept free of grease, oil and other fluids.

11.14       All
parts, fluids, tires and other maintenance parts shall be kept in secure rooms
dedicated for those purposes. Hazardous materials at the facility shall be
stored in compliance with all local, state and federal regulations and laws.

 22
 

 

11.15       The
Contractor shall be solely responsible for arranging for and maintaining all
utilities for the Contractor’s facility.

11.16       The
Contractor is responsible for providing 24-hour security of the facility and
immediate response to any security incidents at the facility. Failure to
provide security and any Incidents involving vehicle damage or other acts that
would prevent usage of the vehicles does not limit or excuse the Contractor’s
obligations in any way under this Contract.

11.17       In
the event of Contract termination by NYCT for any reason, the Contractor shall
permit NYCT to continue to use the Contractor’s facility for a period of up to
12 months.

SECTION 12.       CUSTOMER
SERVICE

12.1         AAR service
shall be operated on a door-to-door basis. The provisions of this section
provide clear direction as to the expectation of NYCT for Customer service.
These requirements apply only to the Customer (i.e., the AAR registrant), not
to PCAs and Guests. In addition, Customers who are accompanied by PCAs do not
need Vehicle Operator assistance, other than boarding and disembarking from the
lift, if applicable, and securement of the wheelchair, if applicable. All other
assistance is to be provided by the PCA.

12.2         Vehicle
Operators must offer and provide boarding and exiting assistance to every Customer
not just those using the lift, unless he/she has first-hand knowledge that the
Customer does not require and will refuse assistance. All Customers must be
assisted in boarding or exiting by lift. Customer assistance includes fastening
and unfastening seat belts and wheelchair tie downs and lap belts. Vehicle
Operators shall direct Customers to use seat and lap belts, but shall not refuse
service to any Customer who chooses not to use these devices. If the Customer
refuses to wear a seatbelt, then the Vehicle Operator shall make a notation to
that effect on the Manifest and Trip Ticket.

12.3         Vehicle
Operators must assist Customers boarding and exiting the vehicle and while
inside the vehicle. Vehicle Operators must make reasonable attempts to locate a
Customer who is not waiting at the pick-up location at the scheduled time, by
verifying the pick-up location, visually scanning the area in sight of the
vehicle, and calling out the Customer’s name.

12.4         Customers
boarding in 3-wheeled scooters may be requested but cannot be required to
transfer to a vehicle seat. Vehicle Operators are required to help in the
transfer if the transfer can be made without lifting or carrying the Customer,
both of which actions are strictly prohibited.

12.5         Vehicle
Operators must carry up to 2 bags or parcels on and off the vehicle, not exceeding
40 lbs. total, for the Customer.

12.6         Vehicle
Operators must help Customers secure packages brought onto the vehicle.

12.7         Vehicle
Operators must help Customers secure portable oxygen bottles and other devices
necessary to the Customer’s transport.

 23

 

12.8         For the
safety of all Customers and other passengers, Vehicle Operators are not
required to assist Customers more than 100 feet from the vehicle or provide
assistance that would cause the Vehicle Operator to lose sight of the vehicle.

12.9         Generally, a
Customer may bring an infant seat on board when traveling with a child who is
under 40 pounds or under 1 year of age. The child is considered a Guest of the
Customer (PCAs and Guests may not bring children or others with them). The vehicle
is not equipped with infant seats. Vehicle Operators must help secure infant
seats brought by Customers. If no infant seat is brought, the infant must ride
on the Customer’s, or if the Customer is accompanied by a PCA, on the PCA’s lap.

12.10       Vehicle
Operators are required to give oral directions and provide physical assistance
to persons using wheelchair lifts with or without a wheelchair.

12.11       In
the event of an Accident or vehicle breakdown that prevents a Vehicle Operator
from being able to complete the scheduled trips for that tour, the Contractor
shall notify NYCT immediately and will have one hour to send a replacement vehicle
to complete the remaining tour. If the Contractor is unable to dispatch a
replacement vehicle within the one hour standard, the trips that would have
been delivered shall be considered Contractor No-Shows.

SECTION 13.       VEHICLE
OPERATOR DUTIES

13.1         Vehicle
Operators shall operate the service in full compliance with the applicable
sections of the Scope of Work.

13.2         At all times
while on duty, Vehicle Operators shall be neatly dressed and well groomed. Vehicle
Operators shall wear uniforms prescribed and provided by the Contractor and
approved by NYCT at all times that the Vehicle Operator is in service. The
uniform shall consist of a white blouse or shirt, with pocket, dark blue slacks
or trousers or a uniform style A-line type skirt, a dark baseball-type cap and,
depending upon the season, a dark blue jacket and other dark blue outer
garments. Shoes shall be black and serviceable having flat, non-skid soles. No
high heels, sneakers, or open sandals shall be worn. Tee shirts and shorts are
prohibited. At no time shall hair be worn so as to obscure vision or create a
safety hazard.

13.3         While in
Revenue Service no Vehicle Operator shall wear or display any insignia, patch,
or emblem other than those supplied by the Contractor and approved by NYCT.
Each Vehicle Operator shall wear picture identification supplied by the
Contractor to be worn on the Vehicle Operator’s shirt, blouse or jacket in a
manner visible to Customers and approved by NYCT. The badge shall contain the
names of the Contractor, the Vehicle Operator and the 1etters, AAR.

13.4         Each Vehicle
Operator must carry a timepiece that keeps accurate time and a five borough
street map. Each Vehicle Operator is to verify the time with the Dispatcher at
least once each day, prior to leaving the garage, or during shift change for En
Route Relief. A Vehicle Operator must carefully read each comment noted on the
Manifest to insure that he/she is at the correct pick-up location. If at any
time the Vehicle Operator is unable to find a location, he/she must promptly
contact the Dispatcher.

 24
 

 

13.5         Vehicle
Operators shall report to the Dispatcher any service problems as they occur.
These are to include but not be limited to: Accidents; Incidents, injuries;
vehicle condition; Manifest error; schedule adherence problems; Customer
No-Show, traffic condition; Customer problem; excessive Customer assistance
requirement; Customer identification problem; fare payment problem; unusual
occurrences; and any information required by the Dispatcher or Vehicle
Operator.

13.6         Vehicle
Operators shall record the time and mileage of vehicles at the time of Pull-Out
and Pull-In.

13.7         Vehicle Operators
shall be required to perform the daily vehicle schedule as shown on the
Manifest. Deviation from the sequence without prior approval from the
Dispatcher is sufficient grounds to request permanent removal of any Vehicle
Operator from service.

13.8         If the
Vehicle Operator arrives prior to the Scheduled Pick-Up Window and the Customer
is not ready to travel, the Vehicle Operator cannot require the Customer to
board prior to 5 minutes before the Scheduled Pick-Up Time. The Vehicle
Operators will report any arrival 25 minutes later than the Scheduled Pick-Up
Time to the Contractor’s dispatcher. The report shall be made as soon as the
Vehicle Operator can foresee a late arrival.

13.9         The Vehicle
Operator shall provide the Customer, prior to drop off, with the Customer’s
Trip Ticket. The Vehicle Operator shall assist any Customers unable to sign a
Trip Ticket by signing for them and noting on the ticket that the Vehicle
Operator has done so. In addition, a PCA may sign the Trip Ticket for the
Customer.

13.10       Upon
arrival at the location of any pick-up or drop-off location, the Vehicle
Operator shall record the time on the Manifest. The Vehicle Operator shall
alight from the vehicle and offer any assistance that the Customer may require
as authorized in this Section 13.

13.11       In
the event that the Vehicle Operator cannot locate a Customer, the Vehicle
Operator shall immediately contact the Dispatcher for assistance, including
confirmation of the pick-up location. The Dispatcher shall attempt by telephone
to locate the Customer and shall provide further instructions to the Vehicle
Operator. The Vehicle Operator shall not leave the pick-up location until
authorized to do so by the dispatcher. Prior to leaving the pick-up location,
the Vehicle Operator shall note the “Customer No-Show” on the Trip Ticket and
Manifest. The Dispatcher shall later confirm on the “Customer No-Show” form the
Vehicle Operator’s exact location when the No-Show was declared.

13.12       Vehicle
Operators shall call out the name of the Customer at each pick-up and drop-off
location.

13.13       The
Contractor shall devise a procedure to ensure that the Contractor’s Vehicle
Operators wait for a Customer when the Vehicle Operator knows that the Customer
is on the way to the vehicle.

13.14       Vehicle
Operators shall notify the Dispatcher at each pick-up and drop-off any time
that they are more than 5 minutes ahead or 25 minutes behind schedule.

 25
 

 

13.15       Vehicle
Operators shall ask a Customer for a Paratansit AAR photo identification (ID)
card. If the Customer does not have his or her AAR ID card an alternate photo
ID shall be allowed. If the Customer has no photo ID, the trip will not be
provided. The Vehicle Operator shall notify the Dispatcher in order that the
appropriate comments are entered in the tracking log.

13.16       A
Vehicle Operator is required to know the paratransit fare at the time he/she
begins Revenue Service and to be instructed as to any changes in the fare communicated
by NYCT to the Contractor.

13.17       The
Vehicle Operator shall use the interior lighting of the vehicle when alighting all
Customers at night to provide for a safe egress from the vehicle.

13.18       The
Vehicle Operator shall operate heating and air conditioning systems so as to
provide for the comfort of Customers. The Vehicle Operator is not authorized to
open windows for ventilation in lieu of air conditioning unless vehicle air
conditioning systems have failed.

13.19       The
Vehicle Operator shall keep confidential any information that he/she may have
about the Customers except as necessary to perform his/her job duties. The Vehicle
Operator can report medical or any other information to authorized medical
assistance personnel who report to the scene of an accident or to the scene of
any medical emergency.

13.20       Vehicle
Operators are prohibited from soliciting, accepting or in any way encouraging
payment of a tip, gratuity, additional payment or any service from any Customer
at any time. Engaging in such conduct is grounds for immediate removal from
service.

13.21       Vehicle
Operators shall at all times be courteous to Customers. Although it is expected
that abusive Customers shall be an exception, in such event, Vehicle Operators
shall at all times comport themselves as they have been trained to do in the
sensitivity training provided by the Contractor. Any inappropriate behavior of
the Customer shall be reported to their Dispatcher.

13.22       If
a Customer is required to travel with a PCA as shown on the Manifest and is not
accompanied by the PCA, the ride is not to be provided. The Vehicle Operator
shall notify the Dispatcher in order that the appropriate comments are entered
into the track log. When a Vehicle Operator’s experience with a Customer who
travels without a PCA leads him/her to conclude that the individual cannot
travel unattended, the Vehicle Operator shall report the circumstances to the
Dispatcher. The Contractor shall notify NYCT for follow-up and further
instructions.

13.23       In
the event of medical emergency, the Vehicle Operator shall immediately pull the
vehicle out of traffic and notify the Dispatcher of the emergency. The Vehicle
Operator shall provide any assistance reasonably required that is part of the
first aid training provided by the Contractor. The Vehicle Operator shall stay with
the Customer until emergency assistance arrives.

13.24       In
the event that any Customer engages in any illegal act or other conduct that is
unsafe to himself/herself or any others on board the vehicle, or strikes or
otherwise abuses the Vehicle Operator or any other Customer or passenger, the
Vehicle Operator shall, at the earliest safe moment, report the Incident to the
Dispatcher for instructions.

 26
 

 

13.25       Vehicle
Operators shall operate wheelchair lifts from outside of the vehicle using the
remote device. Vehicle Operators shall provide assistance to Customers who use
assistive devices (such as walkers, canes, crutches) in entering and exiting
the lift platform and the vehicle. Vehicle Operators shall know how to operate
the wheelchair lift manually.

13.26       Vehicle
Operators are prohibited from going inside of buildings and from providing assistance
to persons attempting to navigate more than one step. Vehicle Operators found
to be entering residences shall be removed from AAR service.

13.27       Vehicle
Operators shall require all Customers on board the vehicle to observe rules of
carriage to include: no smoking; no drinking of any beverages; no eating, no
standing while vehicle is in motion; no person shall put a wheelchair in motion,
occupied or unoccupied, while the vehicle is moving; no person other than the
Vehicle Operator shall be allowed to operate the vehicle or the vehicle’s
communication system or wheelchair lift; no person shall be allowed to operate
a radio, TV or any other such device that can be heard by others on the
vehicle.

13.28       Vehicle
Operators shall not smoke, play radios, televisions or any other such devices
while on vehicles. Vehicle Operators shall not consume food or beverage on the
vehicle while in Revenue Service. If food and beverages are consumed on-board
during a service break, the Vehicle Operator shall dispose of the trash in an
appropriate waste receptacle off the vehicle prior to re-commencing Revenue
Service.

SECTION 14.       DISPATCHING

14.1         The
Contractor shall ensure that a Dispatcher or other supervisor capable of acting
on behalf of the Contractor’s Project Manager is on duty at all times that any
Revenue Vehicle is scheduled to be in service and to ensure proper Pull-Out and
Pull-In of vehicles. Dispatch will ensure that vehicles operate in accordance
with the schedules unless otherwise instructed by the Paratransit Command
Center.

14.2         The
Dispatcher shall be required to inspect all Vehicle Operators for fitness for
duty before they are allowed to operate a vehicle from the Contractor’s facility.

14.3         The
Dispatcher or other supervisor designated by the Contractor shall be required
to provide Vehicle Operators, prior to their departure from the facility, with
all materials necessary to perform their work. This shall include vehicle keys,
a Vehicle Operator clipboard with Trip Tickets, the Manifest, and any special
instructions.

14.4         The
Contractor shall maintain and identify to NYCT a dispatch “hot line” telephone
number to be used by the dispatcher solely for the purposes of communicating
with NYCT.

14.5         The
Dispatcher shall be the principal point of contact between the Contractor and
NYCT for questions and concerns on particular trips during daily operations.
The Dispatcher shall receive, accept and act on instructions from NYCT. Such
instruction shall include but not be limited to Trip Insertions.

 27
 

 

14.6         The Dispatcher
shall maintain Revenue Vehicle Pull-Out and Pull-In records. The Dispatcher
shall dispatch all en-route vehicles. The Dispatcher shall record the Pull-Out
and Pull-In times of each Vehicle Operator on each vehicle Manifest.

14.7         The
Dispatcher shall have copies of all Manifests for work assigned during the day
and shall use these materials when communicating with NYCT’s Paratransit
Command Center and Contractor personnel.

14.8         The
Dispatcher shall annotate to the PASS track log minor and major service
Incidents, as shall the Vehicle Operator. Annotations shall include but not be
limited to No-Shows, vehicle breakdowns, radio failures, etc. Refer to Section
13, Vehicle Operator Duties, for additional items that are to be annotated on
the Manifest.

14.9         The
Dispatcher shall also routinely record service Incidents in PASS that records
all vehicles making late pick-ups or drop-offs, Customer or Contractor
No-Shows, and substitution of Vehicle Operator or vehicle for assigned Vehicle
Operator or vehicle.

14.10       In
addition to the above, the Dispatcher shall report separately any major
non-routine Incidents such as Accidents, labor actions, or vehicle or equipment
failures that affect performance. See Section 16, Reporting, and Section 17,
Accident Investigation and Reporting.

14.11       The
Dispatcher shall immediately report to the NYCT Paratransit Command Center any
problems with any Customer or other passenger, such as misbehavior or abusive
conduct, requests for assistance beyond those required by the Contract,
Customers who do not have appropriate identification, and all other Incidents
in which the Vehicle Operator is required to report to the dispatcher. The
Dispatcher shall relay instructions from NYCT in response to identified
problems to Vehicle Operators.

14.12       The
Dispatcher shall request and accept instructions from NYCT’s Paratransit
Command Center concerning any service problem.

14.13       The
Dispatcher shall receive from NYCT Paratransit Command Center notices of
cancellations of scheduled trips, Add-On Trips, and other changes in vehicle
schedules. The Dispatcher shall relay the information to the Vehicle Operator
and the Vehicle Operator and the Dispatcher shall record the information in
PASS.

14.14       The
Dispatcher is required to communicate with each paratransit Vehicle Operator in
Revenue Service every 60 minutes. The Dispatcher must provide updates to the
Paratransit Command Center every 60 minutes. These updates include but are not
limited to, vehicle location and loading, traffic conditions, vehicle condition,
routing and schedule adherence.

14.15       The
Dispatchers will be proactive in ensuring On-Time performance of Routes; by,
e.g., continuous monitoring of the progress of the Routes; initiating actions
to recover lost time, such as moving trips between proximately located
vehicles; contacting Paratransit Transit Monitors to determine whether trips
can be moved to another Contractor.

 28
 

 

14.16       The
Dispatcher shall coordinate road service and/or towing service, if required for
an in-service breakdown or accident.

14.17       The
Dispatcher shall not dispatch a spare vehicle under any circumstances without
permission from the Paratransit Command Center.

SECTION 15.       ROAD
SUPERVISION

15.1         The
Contractor must have sufficient road supervision to ensure field supervision,
planned and random, of Vehicle Operator performance.

15.2         The
Contractor must have sufficient numbers of qualified 19-A examiners to be in
compliance with NYSVTL Article 19-A and NYSDMV regulations, 15 NYCRR Pail 6.

15.3         The
Contractor must ensure that all Road Supervisors have a CDL with passenger
endorsement and be 19A certified.

15.4         Road
supervisors shall make an in-service check of every Route and Vehicle Operator
at least once each month. Road Supervisors shall document and submit these
in-service checks on NYCT-approved In-Service Route Check Form.

15.5         Road
supervisors shall be trained by the Contractor in Accident investigation
procedures and be available to investigate an Accident site at all hours that
the service is in operation.

15.6         Road
supervisors shall be available while any vehicle is in service in the event of
a road call.

15.7         Road
supervisors shall provide increased supervision and route checks of a
particular Vehicle Operator if requested by NYCT.

SECTION 16.       REPORTING

16.1         In addition
to information reporting specified in other sections of this Scope of Work, the
Contractor shall provide to NYCT the documents and reports specified in this
Section 16 within the specified frequency.

·      Supporting documentation for
monthly billing within 15 days after the month in question

·      Customer-signed Trip Tickets
within three days of service

·      Completed Manifests,
including Vehicle Operator name and vehicle number, within three days of
service

·      Daily Road Call Reports, on
NYCT form, Attachment 14

·      Daily Accident Reports, on
NYCT form, Attachment 15

·      Incidents Reports, on NYCT
form, Attachment 16

·      Monthly Telephone complaint log

 29
 

 

·      Other
information as deemed appropriate by NYCT summarizing the month’s activities
and overall system performance

16.2         In addition
to the above-mentioned formal reports, the Contractor shall keep up-to-date and
accurate records of the following information throughout the term of this
Contract, and shall, at the request of NYCT, make such records available to
NYCT.

·      Vehicle Operator pre-trip
and post-trip inspection logs, including OVCRs. In addition, these logs must be
presented at the time of a NYSDOT inspection

·      Employee Payroll Reports

·      Daily Dispatcher Reports

·      Vehicle and equipment
maintenance records

·      Vehicle Operator records
demonstrating compliance with all qualifications and training requirements of
this Contract and of applicable laws and regulations

·      All records and reports
required to be in compliance with the NYCT-approved FTA Drug and Alcohol
Testing Program

·      Other
records relating to performance of this Contract.

SECTION 17.       ACCIDENT
INVESTIGATION AND REPORTING

17.l         Accident/Incident
Notification

17.1.1      NYCT
must be notified of all Accidents and Incidents. Completed Daily Accident
Reports and Daily Incident Reports, on the NYCT-required form(s), see
Attachments 15 and 16 respectively, must be submitted to the NYCT Project
Manager within 24 hours of occurrence.

17.1.2      The
Contractor shall verbally notify the NYCT Project Manager or authorized
designee of all FTA reportable Accidents, within one hour of occurrence. The
following are the current applicable FTA criteria for reportable accidents.

·      An individual dies (all
surviving covered employees on the Revenue Vehicle must be tested)

·      An individual suffers bodily
injury and immediately receives medical treatment away from the scene of an
Accident

·      One or more Revenue Vehicles
incurs disabling damages as a result of the occurrence and is transported away
by tow truck

 

17.1.3      The
Contractor shall verbally notify the NYCT Project Manager or authorized
designee of all Accidents within one hour of occurrence.

17.1.4      The
Contractor shall verbally notify the NYCT Project Manager or authorized
designee of all otherwise noteworthy Incidents, within one hour of occurrence.

 30
 

 

17.1.5      Accidents
or Incidents that do not meet the above noted criteria (17.1.3 and 17.1.4) must
be reported to the NYCT Project Manager within 24 hours.

17.1.6      With
respect to Accidents resulting in any personal injury, or in property damage in
excess of $1,000.00, the Contractor also shall file with NYSDMV and submit to
the NYCT Project Manager a complete written accident report on the DMV Accident
forms within 24 hours of the Accident.

17.1.7      All
drug and alcohol testing as a result of a FTA reportable Accident (“post-accident
testing”) is to be completed in accordance with the Contractor’s NYCT-approved
FTA Drug and Alcohol Testing Program. The Contractor must notify the NYCT
Project Manager in writing that testing has been completed as required.

SECTION 18.       CONTRACT
MANAGEMENT

18.1         The
Contractor shall maintain records necessary to document that all Vehicle
Operator licensing, training and other requirements are current and shall make
them available to NYCT upon request.

18.2         The
Contractor shall establish employee payroll, internal accounting, and budgeting
systems sufficient to the operation of this system. Contractor shall maintain
books and records for this Contract independent of books and records for other
business. Allocations to this Contract for overhead and other shared costs of
multiple businesses shall be certified as reasonable by the independent
accountant audit required herein. The Contractor shall retain an independent
certified public accounting firm to perform an annual audit of the Contractor’s
financial accounts in accordance with generally accepted accounting principles.
An original copy of the audit shall be provided to NYCT no later than March 1st
of the year following the audit year.

18.3         The
Contractor shall maintain internal management information systems sufficient to
document the management of the system by the Contractor in keeping with the
terms of this Contract. The Contractor shall comply with Section 15 reporting
requirements of the Federal Transit Administration’s National Transit Database
(NTD). Section 15 requirements are currently comprised of Transit Agency
Identification – Form (001), Revenue Vehicle Maintenance and Energy – Form
(402), Safety and Security – Form (405), Operating - Form (406), Revenue
Vehicle Inventory – Form (408) and Federal Funding Allocation Statistics – Form
(901). Samples of these forms are included in Attachment 18. Such information
systems will allow the Contractor to provide ETA-required Section 15
information.

18.4         The Contractor
shall maintain accurate service information and shall provide that information
to NYCT upon request. Pull-Out/Pull-In logs, dispatch logs, road call logs,
Accident, Incident and mileage reports, and information required to complete
FTA Section 15 requirements and other information specified in the Contract
documents will be maintained by the Contractor in a complete, current and
professional manner.

 31
 

 

18.5         The
Contractor is solely responsible for revenue collection, safeguard,
distribution and collection of NYCT transfer tickets, and cash handling. NYCT
will deduct monthly the total fares for all Customers and guests that the
Contractor is required to collect pursuant to this Contract.

18.6         The Contractor
is responsible for all routine and running repairs required to ensure proper
maintenance of the Contractor’s Revenue and Non-Revenue Vehicles. The
Contractor is responsible for ensuring that the revenue fleet is available to
meet all service requirements. The Contractor is required to maintain and
secure several sets of keys for each vehicle.

18.7         The
Contractor is responsible for the timely repair and servicing of any equipment
installed by the Contractor at the Contractors facility, whether provided by
the Contractor or provided by NYCT. This includes hardware maintenance of any
computer equipment obtained by the Contractor required for use by PASS.

18.8         The
Contractor shall maintain and manage an inventory of parts, fuel, lubricants,
fluids and tires required for routine servicing and maintenance of Contractor’s
vehicles. The Contractor’s service obligations are not limited because of the
unavailability of any part required to provide an operational fleet as defined
herein.

18.9         The
Contractor will be solely responsible for arranging for and maintaining all
utilities for the Contractor’s facilities.

18.10       The
Contractor is required to maintain and replace missing or damaged vehicle
lettering or logos. The Contractor shall procure and maintain adequate
replacement lettering and logos. NYCT reserves the right to direct the
Contractor to replace all or part of the lettering and logos. The Contractor is
prohibited from placing any decal, sign, paint or other marking identifying the
service with NYCT or any other MTA service. Vehicles will be delivered to
Contractor with all required lettering and logos. A drawing of the vehicle
lettering is provided in Attachment 17.

18.11       The
Contractor shall be required to estimate and budget for any highway/bridge/tunnel
tolls reasonably required to operate the service in an efficient manner.
Contractor is required to maintain an EZ-PASS account sufficient for its fleet
requirements. All revenue and non-revenue vehicles in operation under this
Contract must have a unique EZ-PASS number. EZ-PASSes are to be permanently
affixed to vehicles. The Contractor shall maintain and supply NYCT with a log which
lists the EZ-PASS tag number assigned to each vehicle. Copies of EZ-PASS bills
must be presented to NYCT monthly on a disk provided by MTA Bridges &
Tunnels.

18.12       The
Contractor shall be required to meet monthly or as otherwise required with NYCT
to discuss operations and Contract management issues. The Contractor’s Project
Manager shall be required to make monthly presentations on the month’s activities
to the Vice President, Paratransit Division, NYCT, or his/her designee.

18.13       The
Contractor is solely responsible for developing, implementing and maintaining a
system to assign Contractor employee work.

 32
 

 

18.14       The
Contractor shall comply with the NYCT-approved public safety plan, including
shop safety, to ensure the delivery of a safe service in compliance with all
local, state and federal laws and regulations, including Public Transportation
Safety Board and FTA requirements.

18.15       The Contractor
is solely responsible for any and all office supplies required in the performance
of this Contract.

18.16       The
Contractor shall post signs in paratransit vehicles as requested by NYCT and shall
distribute on board Customer surveys and information when requested to do so by
NYCT.

18.17       The
Contractor shall be responsible for making NYCT-provided materials available to
Customers. These materials shall be provided, if requested by NYCT, via
Contractor-provided brochure racks to be installed in all Revenue Vehicles. The
type of rack shall be approved by NYCT in advance of purchase. The purchase
cost will be reimbursed as a “pass-through” cost Materials specifically include
courtesy cards that are accessible to Customers without being requested from
any Contractor employee.

18.18       The
Contractor shall not sell any space or display any advertising on any vehicle
used in the operation of this service without the approval of NYCT. Bumper
stickers and other similar materials are prohibited, except for Vehicle
Operator recruitment when prior approval of the material has been received from
NYCT. No literature of any sort shall be distributed on any Revenue Vehicle
without prior authorization from NYCT.

18.19       The
Contractor is prohibited from placing any decal, sign, paint or other marking
on the vehicle without the prior approval of NYCT.

18.20       The
Contractor is responsible for receiving and inspecting vehicles and requesting
NYSDOT inspections prior to the date a vehicle is scheduled to commence
service, unless otherwise directed by the NYCT Project Manager.

18.21       The
Contractor is required to present clean, defect-free vehicles for NYSDOT
inspection according to State requirements.

18.22       The
Contractor is solely responsible for the payment of any tickets, fines or
penalties assessed by any government authority resulting from the Contractor’s
operation of AAR service.

SECTION 19.       COMPLAINT
MANAGEMENT

19.1         All
Customers and other persons who make a complaint by telephone shall be referred
to the NYCT Division of Customer Assistance at (718) 330-3322. However,
safety-related items shall be referred to the NYCT Contract and Project
Managers immediately, followed by a written report faxed to the NYCT Project
Manager within one hour.

19.2         The
Contractor shall be required to provide a written response to any complaint as
directed by the NYCT Project Manager or designee. The Contractor’s Project
Manager is required to

 33
 

 

personally review and sign all complaint correspondence. In addition,
the Contractor may be required to telephone Customers in response to
complaints.

19.2.1      The
Contractor shall investigate and respond in writing to NYCT no later than 3
business days after receipt of written correspondence for executive signature
or any other complaints as directed by the NYCT Project Manager.

19.2.2      The
Contractor shall investigate and respond in writing to NYCT no later than 5
business days after receipt of complaints from the Customer Assistance Division
of NYCT that are forwarded by the NYCT Project Manager or designee. NYCT shall
instruct the Contractor as to whom the response and any copies should be
directed.

19.2.3      The
Contractor shall be required to provide a written response to Customers for
some complaint forwarded by the NYCT Project Manager or designee to the
Contractor. The Contractor shall investigate and provide a draft response in no
later than 5 business days after receipt. Upon approval by NYCT Paratransit
Division staff; the Contractor will mail the response to the Customer with a
copy to NYCT.

19.3         At the
monthly meeting between the Contractor and NYCT, the Contractor Project Manager
shall be required to discuss complaint trends, if any, and to recommend and
implement corrective action to be taken by the Contractor.

SECTION 20.       ADA

20.1         NYCT is
solely responsible for all determinations of eligibility for paratransit
service, including determinations of full, conditional, and/or temporary
eligibility, PCA use, visitor and any other eligibility which would require
provision of AAR service.

20.2         NYCT will
provide the Contractor with eligibility information which is reasonably
required by the Contractor to perform its obligations to provide AAR service as
specified herein to the Customer. Under no circumstances shall Contractor
personnel disclose eligibility information concerning any Customer to anyone
other than the Contractor’s employees with a need to know and NYCT.

20.3         NYCT will
adopt policies and procedures from time to time to ensure compliance with the
ADA, with which the Contractor shall comply.

SECTION 21.       FUTURE
SERVICE AND OPERATIONS CHANGES

21.1        Interjurisdictional
Access-A-Ride Service

It is anticipated that NYCT will initiate limited interjurisdictional
AAR service during the term of this Contract. Subject to agreements between
NYCT and MTA Long Island Bus (“LIB”), Westchester County (NY) Department of Transportation
(“WCDOT”) and/or New Jersey Transit (“NJT”), NYCT will coordinate paratransit
services with these paratransit providers in order to 

 34
 

 

provide interjurisdictional trips to ADA-eligible paratransit
registrants (Customers) who reside in any of the four jurisdictions. Initiation
of this service will require transfer of Customers from one paratransit service
to another. It is expected to be a limited service with one transfer point for
AAR and NJT, one transfer point for AAR/WCDOT and one transfer point for
AAR/LIB, and that the transfer points will be phased-in.

21.2        Feeder
Service

It is anticipated that at some point during the term of this Contract,
NYCT will initiate AAR eeder service for Customers who can travel on fixed
route service. Feeder service means that AAR service is provided from the
pick-up location to a bus stop or subway station or from a bus stop or subway
station pick-up location to the Customer’s destination.

21.3        AVLM

21.3.1      It
is anticipated that NYCT will install an Automatic Vehicle Location Monitoring
(AVLM) System for paratransit operations. AVLM is a global positioning system (GPS)
with mobile data terminals (MDTs) for two-way wireless data communication. The transmission
of data to and from the MDTs will be integrated with PASS and will provide:
vehicle location and status information; two-way data messaging; improved
information to paratransit Customers and NYCT; reduced voiced communication transmissions;
and improved monitoring in emergency situations by dispatchers and the command
center.

21.3.2      It
is anticipated that AVLM will be implemented during the term of this Contract
and will produce service and management efficiencies. For example, Trip
Reconciliation (see Section 3.5) will be eliminated except upon system failures;
Dispatch functions will be reduced; Vehicle Operator record-keeping functions
will be reduced or eliminated.

21.3.3      Upon
finalization of specifications for service and operations in an AVLM operating
environment, the Contract will be modified through the Change Order procedure,
Article 4 of the Terms and Conditions; to modify the Scope of Work and any
other provisions of the Contract.

 35

 

 

NEW YORK
CITY TRANSIT AUTHORITY

DIVISION
OF MATERIEL

ATTACHMENT
No. 2

PRICE
SCHEDULE

&

MOBILIZATION
SCHEDULE

 

ACCESS-A-RIDE TRANSPORTATION
SERVICE

	
  Item

  
	
  5

  

Mobilization Schedule

Transit Facility
Management Corporation proposes to implement Access-A-Ride service on an
incremental basis consistent with its letter dated November 9, 2000. The full
complement of 117 drivers will be divided into five classes. As each class
progresses through training the company will implement service in increments of
eleven vehicles at a time, until all fifty-five vehicles are in service.

Transit Facility
Management Corp. has devised a mobilization schedule that balances the need to
add vehicles to the Access-a-Ride roster quickly with the time needed to
provide a smooth, safe, professional start-up. Transit Facility Management
Corp. requires an eleven week start-up period from notice of award to the date
of putting eleven vehicles (ten active and one spare) in service. Thereafter,
Transit Facility Management Corp. will accept eleven vehicles in three week
intervals. Mobilization of fifty-five vehicles will be complete at the end of
week 23.

Week 1

Project manager,
operations manager, and maintenance manager on site

Hire safety manager

Hire data entry clerk

Design and layout office
plan

Order compute equipment

Design and order telephone
system

Schedule fueling station
upgrade

Order lift equipment

 6
 

 

Begin advertising for
assistant operations managers, drivers, dispatchers, and mechanics

Acquire Nextel contract
and begin acquisition of radios

Activate temporary
telephone system

Install fax machine

Apply for NYSDOT operating
authority

Begin preparation of
training manuals:

·      Vehicle
operators’ responsibilities and procedures

·      Drug
and alcohol policy and procedures

·      Maintenance
procedures

·      Supervisors’
responsibilities and procedures

·      Safety
procedures with special reference to ADA paratransit service

Week 2

Safety manager on site

Begin renovations of
offices

Order office furniture
and fixtures

Design parts room

Continue advertising for
drivers, dispatchers, and mechanics

Hire assistant operations
manager

Interview and hire three
dispatcher candidates

Week 3

Continue office
renovations

Renovate maintenance
manager’s office

Install partitions and
dividers in shop area to segregate Access-A-Ride operations

 7
 

 

Assistant operations
manager on site

Continue advertising for
drivers, dispatchers, and mechanics

Complete preparation of
the following training manuals:

·      Drug
and alcohol policy and procedures

·      Supervisors’
responsibilities and procedures

·      Safety
procedures with special reference to ADA paratransit service

Begin training of three
dispatchers

Week 4

Complete office
renovations

Install telephone system

Install computer
equipment

Fueling station upgrade
completed

Continue dispatcher
training

Continue advertising for
drivers, dispatchers, and mechanics

Week 5

Install office furniture
and fixtures

Connect computer
equipment to MTA New York City Transit operations center

Renovate classroom and
training center

Hire three additional
dispatchers

Lift equipment installed

Continue advertising for
drivers, dispatchers, and mechanics

Week 6

Continue advertising for
drivers, dispatchers, and mechanics

 8
 

 

Complete preparation of
the following training manuals: 

·      Vehicle
operators’ responsibilities and procedures 

·      Maintenance
procedures

Three additional dispatchers
on site

Begin to stock parts room

Driver interviews,
background checks, medical review, and drug and alcohol testing commence

Week 7

Senior managers,
supervisors, and dispatchers take Community Transportation Association of
America Passenger Service and Safety (PASS) training

Continue advertising for
drivers, dispatchers, and mechanics

Week 8

Driver interviews
continue

Begin hiring mechanics

Hire road supervisors

Fit mechanics and road
supervisors for uniforms

Week 9

Driver training begins

Fit drivers for uniforms

Hire two additional
dispatchers

Begin road dispatcher training

Week 10

Driver training completed

Road dispatcher training
completed

 9
 

 

Continue hiring mechanics

Week 11

Eleven vehicles begin
service

Additional driver
candidates identified

Week l2

Driver training begins

Hire one additional
dispatcher

Week 13

Driver training completed

Week 14

Eleven additional vehicles
begin service, total of twenty-two in service

Additional driver
candidates identified

Week 15

Driver training begins

Week 16

Driver training completed

Week 17

Eleven additional
vehicles begin service, total of thirty-three in service

Additional driver
candidates identified

Week 18

Driver training begins

 10
 

 

Week l9

Driver training completed

Week 20

Eleven additional
vehicles begin service, total of forty-four in service

Additional driver
candidates identified

Week 21

Driver training begins

Week 22

Driver training completed

Week 23

Eleven additional
vehicles begin service, total of fifty-five in service

Additional driver
candidates identified

Mobilization complete

 11
 

 

ACCESS-A-RIDE TRANSPORTATION
SERVICE

	
  Item

  
	
  6

  

Lunch Periods

Vehicle operators will be
provided with a scheduled lunch break of thirty minutes.

 12

 

NEW YORK
CITY TRANSIT AUTHORITY

DIVISION
OF MATERIEL

ATTACHMENT
No. 3

VEHICLE
LEASE AGREEMENT

 

VEHICLE

LEASE AGREEMENT

This Vehicle Lease
Agreement (hereinafter “Agreement”) made and entered into between Transit Facility Management Corporation, with offices at 165-47th Avenue, Jamaica, NY 11434, (hereinafter, “Contractor”)
and the New York City Transit Authority (“the Authority”), having its principal
offices at 370 Jay Street, Brooklyn, NY 11201.

WHEREAS the Authority is
a public benefit corporation organized and existing under the laws of the State
of New York for the purpose of operating a public transit system within the
City of New York; and,

WHEREAS pursuant to a
separate contract (Contract No. 00D7815H)
between the Contractor and the Authority (hereinafter referred to as “the
Access-A-Ride Paratransit Services Contract”) and hereby made a part hereof by
specific reference, the Contractor provides public paratransit service on behalf
of the Authority; and,

WHEREAS the Authority
desires to lease the vehicles and appurtenant equipment described in Exhibit A
(attached hereto and incorporated herein and hereinafter referred to as “Vehicles”)
to the Contractor in accordance with the terms and conditions contained herein
and in furtherance of the Access-A-Ride Paratransit Services Contract, and the
Contractor represents that it is willing and able to lease such Vehicles upon
said terms and conditions;

NOW THEREFORE in
consideration of the mutual promises and covenants hereinafter set forth and
based on the foregoing recitals, which form a part of this Agreement, the
Authority and the Contractor hereby agree as follows:

1.     LEASE OF
VEHICLES BY THE AUTHORITY TO CONTRACTOR

Subject to the terms, covenants, representations, warranties,
obligations and conditions contained in this Agreement and the Access-A-Ride
Paratransit Services Contract, the Authority hereby leases to the Contractor
and the Contractor hereby leases from the Authority the Vehicles described in
Exhibit A. Such Vehicles shall be deemed subject to this Agreement and the
Access-A-Ride Paratransit Services Contract upon their delivery to the
Contractor. If at any time during the term of this Agreement the Authority
delivers additional Vehicles to the Contractor, those additional Vehicles shall
be deemed leased to the Contractor subject to this Agreement. Upon their
delivery to the Contractor, Exhibit A shall be amended to include such
additional Vehicles without any formal amendment hereto.

2.     CONSIDERATION

The consideration for this lease shall be the payment by the Contractor
to the Authority of One Dollar ($1.00) per vehicle, the receipt and adequacy of
which is hereby acknowledged. In exchange, the Contractor agrees to maintain
and operate the Vehicles in accordance with the terms of this Agreement and the
Access-A-Ride Paratransit Services Contract.

 

3.     CONTRACT TERM

This Agreement shall commence upon execution and terminate, without
additional notice, contemporaneously with the termination of the Access-A-Ride
Paratransit Services Contract, including all extensions and renewals thereof,
unless earlier terminated in accordance with the provisions of this Agreement.

4.     TITLE AND
REGISTRATION

The Authority shall retain title to the Vehicles during the entire term
of the lease. The Vehicles shall be registered in the name of the Contractor.
Failure to fully comply with New York State registration requirements shall be
deemed a material breach of this Agreement.

5.     WARRANTIES AND
DISCLAIMERS

(a)   A copy of the
manufacturer’s warranty on the vehicles is annexed hereto and incorporated
herein as Exhibit B. The Contractor shall take all steps necessary to insure
maximum benefits under the warranty, including but not limited to, filling out
all warranty claims fully and in a timely manner, returning all defective parts
to the manufacturer with appropriate tagging and maintaining records of
warranty work performed.

(b)   The Contractor
shall report to the Authority and the manufacturer, in writing, each and every
warranty defect in the Vehicles.

(c)   The Authority
makes no warranties, express or implied, including any warranty of
merchantability and/or fitness for use, and assumes no responsibility for the
condition of the Vehicles or any part thereof.

6.     MAINTENANCE

The Contractor shall maintain the Vehicles in accordance with the
requirements of the manufacturer’s manual and the New York State Department of
Transportation. The Contractor shall maintain the vehicles in “Service Ready”
condition at all times. Service Ready shall mean the Vehicle is clean,
mechanically safe and reliable, and that all accessories are operable. The
Contractor shall perform, maintain or repair the Vehicles in accordance with
the requirements of the Access-A-Ride Paratransit Services Contract.

7.     CHARGES
AND FEES

The Contractor shall be responsible for the payment of any charges,
fees, inspection and license fees or other costs imposed on or related to the
Vehicles or the operation thereof.

 2
 

 

8.     USE
DURING SERVICE DISRUPTION

In the event of a service disruption caused by the Contractor,
including but not limited to labor disputes, the Authority shall have the right
to use the Vehicles during such disruption to provide public paratransit
services.

9.     DEFAULT

In the event of a material breach or default by the Contractor of this
Agreement, including but not limited to express causes set forth in this
Agreement or in the Access-A-Ride Paratransit Services Agreement, as well as a
failure to maintain and operate the Vehicles in accordance with the
requirements of any applicable warranty, the Authority may elect to terminate
the Agreement on 48 hours written notice.

10.  RIGHT
OF REASSIGNMENT

The Authority shall have the right to reassign one or more of the
Vehicles to another service provider upon prior written notice to the
Contractor. Exhibit A shall be amended to delete any Vehicle that is reassigned
without any other formal amendment hereto.

11.  TERMINATION
FOR CONVENIENCE

In addition to cancellation or termination as otherwise provided in
this Agreement, the Authority may at any time in its sole discretion with or
without cause, terminate this Agreement for its convenience by prior written
notice to the Contractor.

12.  RETURN
OF VEHICLES TO AUTHORITY

Upon termination or expiration of this Agreement, the Contractor shall
promptly return the Vehicles to the Authority at the location to be designated
in writing by the Authority. The Vehicles shall be in good, safe and operable
condition excepting normal wear and tear, and shall be free and clear of all
liens and encumbrances. If the Contractor refuses or fails to return the
Vehicles, the Authority shall be entitled to repossess the Vehicles without
notice, demand, or court order wherever the Vehicles may be located or stored.
If the Contractor returns any Vehicles in poor condition the Authority shall be
entitled to perform any necessary repairs. The Contractor shall be liable for
and shall promptly reimburse the Authority for any costs, expenses and
attorneys’ fees incurred by the Authority in regaining possession of the
Vehicles or for any necessary repairs thereto. The Authority upon regaining
possession of the Vehicles shall have the right to relet, sell, scrap, retain
or use them in any manner or fashion it deems to be in the best interests of
the Authority.

13.  PROHIBITION
ON TRANSFER

The Contractor shall not sublease or otherwise transfer or assign any
Vehicle, or the use thereof, without the prior written approval of the
Authority.

 3

 

14.          EXCLUSIVE
USE OF EQUIPMENT

The Contractor hereby warrants that during the term of this Agreement,
the Vehicles will be used solely for the purposes of fulfilling its obligations
to the Authority pursuant to and in accordance with the terms of the Access-A-Ride
Paratransit Services Agreement. Any unauthorized use of the Vehicles shall be
considered a material breach of this Lease Agreement and the Access-A-Ride
Paratransit Services Agreement.

15.          TRAINING

Contractor shall upon notice from the Authority require its personnel
to attend training conducted by the manufacturer of the Vehicles.

16.          NOTICES

All notices under the terms of this Agreement shall be in writing
signed by a duly authorized representative of the party giving such Notice, and
may be sent by U.S. Mail, by fax followed by U.S. Mail or may be personally
delivered as follows:

If to the Authority:

Michael Cosgrove, Project Manager

Paratransit Division

New York City Transit Authority

2 Broadway

New York, New York 10004

(646) 252-5041

(646)
252-5019 (Fax)

If to the Contractor:

Mr. Stan Brettschneider,
Vice-President

Transit Facility Management
Corporation

165-25 147th Avenue

Jamaica, New York 11234

(718) 995-4700

(718)
995-4712 (Fax)

17.          PAYMENTS
FOR VEHICLE DAMAGE

If a Vehicle is damaged or stolen, the Authority shall be entitled to
all insurance proceeds therefor and all monies resulting from any settlement or
judgment related thereto.

 4
 

 

ACKNOWLEDGMENT
FOR THE NEW YORK CITY TRANSIT AUTHORITY

	
  STATE OF NEW YORK

  	
  )

  
	
   

  	
  )ss.:

  
	
  COUNTY
  OF KINGS

  	
  )

  

 

On this                  day
of                            
2001, before me personally appeared
                                                            ,
to me known, who, being by me first duly sworn, did depose and say: That he is the
                                           of
the New York City Transit Authority, the public benefit corporation described
in and which executed the foregoing instrument and that he had authority to
sign the same, and he acknowledged to me that he executed the same as the act
and deed of the New York City Transit Authority for the use and purposes
therein mentioned.

	
  

  	
   

  	
   

  
	
   

  	
  NOTARY PUBLIC

  

 

 5
 

 

ACKNOWLEDGMENT
FOR CONTRACTOR

	
  STATE OF

  	
  )

  
	
   

  	
  )ss.:

  
	
  COUNTY
  OF

  	
  )

  

On this                day
of                                  
, 2001, before me personally                                                                ,
appeared                                                                ,
to me known, who being by me first duly sworn, did depose and say: That he resides
at                                                                                                                 in
the City of                                         
, in the County of                                                   
, in the State of                        ;
that he is                                               of

                                                          ,
the corporation described in and which executed the foregoing Agreement; that
he knows the corporate seal of said corporation; that one of the seals affixed
to said Agreement is such corporate seal, that it was affixed thereto by order
of the Board of Directors of said corporation, and that he signed his(her) name
thereto by like authority.

	
  

  	
   

  	
   

  
	
   

  	
  NOTARY PUBLIC

  	
   

  

 6

 

 

Contract 00D7815 City-Wide
Primary Paratransit Service

Price Proposal

 

Proposer: Transit Facility
Management Corp.

 

MOBILIZATION COSTS

 

	
  ZONE: Brooklyn and/or Queens

  	
  Proposed Number of Revenue Vehicles: 55

  

 

	
  Line #

  	
   

  	
  Item

  	
   

  	
  Number of

  Positions

  	
   

  	
  # of Hours

  	
   

  	
  Unit of 

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Personnel Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Salaried

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  Project
  manager

  	
   

  	
  1

  	
   

  	
  560

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  85,000

  	
   

  	
  $

  	
  22,885

  	
   

  
	
  2

  	
   

  	
  Operations
  manager

  	
   

  	
  1

  	
   

  	
  560

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  22,212

  	
   

  
	
  3

  	
   

  	
  Maintenance
  manager

  	
   

  	
  1

  	
   

  	
  560

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  22,212

  	
   

  
	
  4

  	
   

  	
  Assistant
  operations manager

  	
   

  	
  2

  	
   

  	
  560

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  40,000

  	
   

  	
  $

  	
  16,923

  	
   

  
	
  5

  	
   

  	
  Safety
  and training manager

  	
   

  	
  1

  	
   

  	
  560

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  50,000

  	
   

  	
  $

  	
  13,462

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
  Hourly

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
  Data
  entry clerk

  	
   

  	
   

  	
   

  	
  640

  	
   

  	
  per
  hour

  	
   

  	
  $

  	
  12.50

  	
   

  	
  $

  	
  8,000

  	
   

  
	
  7

  	
   

  	
  Dispatcher

  	
   

  	
   

  	
   

  	
  4200

  	
   

  	
  per
  hour

  	
   

  	
  $

  	
  15.00

  	
   

  	
  $

  	
  63,000

  	
   

  
	
  8

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  9

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  10

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  11

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Subtotal Personnel
  Costs, w/o Benefits (Sum of 1-11, Above)

  	
   

  	
  $

  	
  168,692

  	
  A

  
	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Benefits % 28 (A Times
  Benefits Percentage)

  	
   

  	
  $

  	
  47,234

  	
  B

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Other Overhead % 6.2 (A
  Times Overhead Percentage)

  	
   

  	
  $

  	
  10,459

  	
  C

  
	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Personnel Costs (A+B+C)

  	
   

  	
  $

  	
  226,385

  	
  D

  

 

	
  Line #

  	
   

  	
  Item

  	
   

  	
  Quantity

  	
   

  	
  Unit of 

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Facility Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  12

  	
   

  	
  Above-ground
  fuel system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  45,000

  	
   

  	
  $

  	
  45,000

  	
   

  
	
  13

  	
   

  	
  Automatic
  power transfer switch

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  10,000

  	
   

  	
  $

  	
  10,000

  	
   

  
	
  14

  	
   

  	
  Fax
  system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  495

  	
   

  	
  $

  	
  495

  	
   

  
	
  15

  	
   

  	
  Telephone
  system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  7,500

  	
   

  	
  $

  	
  7,500

  	
   

  
	
  16

  	
   

  	
  Desks
  and chairs

  	
   

  	
  5

  	
   

  	
  each

  	
   

  	
  $

  	
  433

  	
   

  	
  $

  	
  2,165

  	
   

  
	
  17

  	
   

  	
  File
  cabinets

  	
   

  	
  10

  	
   

  	
  each

  	
   

  	
  $

  	
  270

  	
   

  	
  $

  	
  2,700

  	
   

  
	
  18

  	
   

  	
  Computer:
  Compaq Deskpro EP

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  1,627

  	
   

  	
  $

  	
  3,254

  	
   

  
	
  19

  	
   

  	
  Printer:
  HP LaserJet 8100

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  2,579

  	
   

  	
  $

  	
  2,579

  	
   

  
	
  20

  	
   

  	
  Internal
  print server: HP JetDirect 600N

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  325

  	
   

  	
  $

  	
  325

  	
   

  
	
  21

  	
   

  	
  Printer:
  Epson DFX-8500

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  2,400

  	
   

  	
  $

  	
  4,800

  	
   

  
	
  22

  	
   

  	
  Ethernet
  print server: Epson 10/100...

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  300

  	
   

  	
  $

  	
  600

  	
   

  
	
  23

  	
   

  	
  Dual
  speed hub: 3Com Superstack II

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  620

  	
   

  	
  $

  	
  620

  	
   

  
	
  24

  	
   

  	
  Computer:
  Micron ClientPro CN

  	
   

  	
  3

  	
   

  	
  each

  	
   

  	
  $

  	
  2,195

  	
   

  	
  $

  	
  6,585

  	
   

  
	
  25

  	
   

  	
  Printer:
  HP LaserJet 2100

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  1,038

  	
   

  	
  $

  	
  1,038

  	
   

  
	
  26

  	
   

  	
  Shielded
  CAT 5 Cable, 1000-ft

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  194

  	
   

  	
  $

  	
  388

  	
   

  
	
  27

  	
   

  	
  CAT
  5e patch panel, 24 port

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  136

  	
   

  	
  $

  	
  136

  	
   

  
	
  28

  	
   

  	
  Hinged
  wall mount

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  50

  	
   

  	
  $

  	
  50

  	
   

  
	
  29

  	
   

  	
  Computer
  supplies (jacks, faceplates, etc)

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  500

  	
   

  	
  $

  	
  500

  	
   

  
	
  30

  	
   

  	
  Nextel
  units and activation

  	
   

  	
  83

  	
   

  	
  each

  	
   

  	
  $

  	
  60

  	
   

  	
  $

  	
  4,980

  	
   

  
	
  31

  	
   

  	
  Uniform
  allowance

  	
   

  	
  123

  	
   

  	
  per vehicle operator

  	
   

  	
  $

  	
  200

  	
   

  	
  $

  	
  24,600

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Facility Costs (Sum of
  12-31, Above)

  	
   

  	
  $

  	
  118,315

  	
  E

  

 

	
  

  	
   

  	
   

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
   

  	
   

  	
  Other Required Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  32

  	
   

  	
  Initial
  vehicle operator training

  	
   

  	
  123

  	
   

  	
  per
  vehicle operator

  	
   

  	
  $

  	
  1,040

  	
   

  	
  $

  	
  127,920

  	
   

  
	
  33

  	
   

  	
  Drug
  and alcohol testing

  	
   

  	
  143

  	
   

  	
  per
  safety-sensitive empl

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  17,160

  	
   

  
	
  34

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Other Required Costs
  (Sum of 32-34, Above)

  	
   

  	
  $

  	
  145,080

  	
  F

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
   

  	
   

  	
  Total Mobilization Costs
  (D+E+F)

  	
   

  	
  $

  	
  489,780

  	
  G

  

 

NOTES:

 

Line items left blank are for Proposers to specify items and costs.

 

FINAL FINAL 3-Aug-01

 

Contract 00D7815 City-Wide
Primary Paratransit Service

Price Proposal

 

Proposer: Transit Facility
Management Corp.

 

MOBILIZATION COSTS

 

	
  ZONE: Brooklyn and/or Queens

  	
  Proposed Number of Revenue Vehicles: 55

  

 

	
  Line #

  	
   

  	
  Item

  	
   

  	
  Number of

  Positions

  	
   

  	
  # of Hours

  	
   

  	
  Unit of 

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Personnel Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Salaried

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  Project
  manager

  	
   

  	
  1

  	
   

  	
  560

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  85,000

  	
   

  	
  $

  	
  22,885

  	
   

  
	
  2

  	
   

  	
  Operations
  manager

  	
   

  	
  1

  	
   

  	
  560

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  22,212

  	
   

  
	
  3

  	
   

  	
  Maintenance
  manager

  	
   

  	
  1

  	
   

  	
  560

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  22,212

  	
   

  
	
  4

  	
   

  	
  Assistant
  operations manager

  	
   

  	
  2

  	
   

  	
  560

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  40,000

  	
   

  	
  $

  	
  16,923

  	
   

  
	
  5

  	
   

  	
  Safety
  and training manager

  	
   

  	
  1

  	
   

  	
  560

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  50,000

  	
   

  	
  $

  	
  13,462

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
  Hourly

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
  Data
  entry clerk

  	
   

  	
   

  	
   

  	
  640

  	
   

  	
  per
  hour

  	
   

  	
  $

  	
  12.50

  	
   

  	
  $

  	
  8,000

  	
   

  
	
  7

  	
   

  	
  Dispatcher

  	
   

  	
   

  	
   

  	
  4200

  	
   

  	
  per
  hour

  	
   

  	
  $

  	
  15.00

  	
   

  	
  $

  	
  63,000

  	
   

  
	
  8

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  9

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  10

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  11

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Subtotal Personnel
  Costs, w/o Benefits (Sum of 1-11, Above)

  	
   

  	
  $

  	
  168,692

  	
  A

  
	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Benefits % 28 (A Times
  Benefits Percentage)

  	
   

  	
  $

  	
  47,234

  	
  B

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Other Overhead % 6.2 (A
  Times Overhead Percentage)

  	
   

  	
  $

  	
  10,459

  	
  C

  
	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Personnel Costs (A+B+C)

  	
   

  	
  $

  	
  226,385

  	
  D

  

 

	
  Line #

  	
   

  	
  Item

  	
   

  	
  Quantity

  	
   

  	
  Unit of 

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Facility Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  12

  	
   

  	
  Above-ground
  fuel system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  45,000

  	
   

  	
  $

  	
  45,000

  	
   

  
	
  13

  	
   

  	
  Automatic
  power transfer switch

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  10,000

  	
   

  	
  $

  	
  10,000

  	
   

  
	
  14

  	
   

  	
  Fax
  system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  495

  	
   

  	
  $

  	
  495

  	
   

  
	
  15

  	
   

  	
  Telephone
  system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  7,500

  	
   

  	
  $

  	
  7,500

  	
   

  
	
  16

  	
   

  	
  Desks
  and chairs

  	
   

  	
  5

  	
   

  	
  each

  	
   

  	
  $

  	
  433

  	
   

  	
  $

  	
  2,165

  	
   

  
	
  17

  	
   

  	
  File
  cabinets

  	
   

  	
  10

  	
   

  	
  each

  	
   

  	
  $

  	
  270

  	
   

  	
  $

  	
  2,700

  	
   

  
	
  18

  	
   

  	
  Computer:
  Compaq Deskpro EP

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  1,627

  	
   

  	
  $

  	
  3,254

  	
   

  
	
  19

  	
   

  	
  Printer:
  HP LaserJet 8100

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  2,579

  	
   

  	
  $

  	
  2,579

  	
   

  
	
  20

  	
   

  	
  Internal
  print server: HP JetDirect 600N

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  325

  	
   

  	
  $

  	
  325

  	
   

  
	
  21

  	
   

  	
  Printer:
  Epson DFX-8500

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  2,400

  	
   

  	
  $

  	
  4,800

  	
   

  
	
  22

  	
   

  	
  Ethernet
  print server: Epson 10/100...

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  300

  	
   

  	
  $

  	
  600

  	
   

  
	
  23

  	
   

  	
  Dual
  speed hub: 3Com Superstack II

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  620

  	
   

  	
  $

  	
  620

  	
   

  
	
  24

  	
   

  	
  Computer:
  Micron ClientPro CN

  	
   

  	
  3

  	
   

  	
  each

  	
   

  	
  $

  	
  2,195

  	
   

  	
  $

  	
  6,585

  	
   

  
	
  25

  	
   

  	
  Printer:
  HP LaserJet 2100

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  1,038

  	
   

  	
  $

  	
  1,038

  	
   

  
	
  26

  	
   

  	
  Shielded
  CAT 5 Cable, 1000-ft

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  194

  	
   

  	
  $

  	
  388

  	
   

  
	
  27

  	
   

  	
  CAT
  5e patch panel, 24 port

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  136

  	
   

  	
  $

  	
  136

  	
   

  
	
  28

  	
   

  	
  Hinged
  wall mount

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  50

  	
   

  	
  $

  	
  50

  	
   

  
	
  29

  	
   

  	
  Computer
  supplies (jacks, faceplates, etc)

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  500

  	
   

  	
  $

  	
  500

  	
   

  
	
  30

  	
   

  	
  Nextel
  units and activation

  	
   

  	
  83

  	
   

  	
  each

  	
   

  	
  $

  	
  60

  	
   

  	
  $

  	
  4,980

  	
   

  
	
  31

  	
   

  	
  Uniform
  allowance

  	
   

  	
  123

  	
   

  	
  per vehicle operator

  	
   

  	
  $

  	
  200

  	
   

  	
  $

  	
  24,600

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Facility Costs (Sum of
  12-31, Above)

  	
   

  	
  $

  	
  118,315

  	
  E

  

 

	
  

  	
   

  	
   

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
   

  	
   

  	
  Other Required Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  32

  	
   

  	
  Initial
  vehicle operator training

  	
   

  	
  123

  	
   

  	
  per
  vehicle operator

  	
   

  	
  $

  	
  1,040

  	
   

  	
  $

  	
  127,920

  	
   

  
	
  33

  	
   

  	
  Drug
  and alcohol testing

  	
   

  	
  143

  	
   

  	
  per
  safety-sensitive empl

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  17,160

  	
   

  
	
  34

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Other Required Costs
  (Sum of 32-34, Above)

  	
   

  	
  $

  	
  145,080

  	
  F

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
   

  	
   

  	
  Total Mobilization Costs
  (D+E+F)

  	
   

  	
  $

  	
  489,780

  	
  G

  

 

NOTES:

 

Line items left blank are for Proposers to specify items and costs.

 

 

 

Contract No. 00D7815H

Access-A-Ride
Paratransit Transportation Service

Price
Schedule

	
  Contractor: Transit Facility Management Corp.

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Proposed
  No. of Revenue Vehicles:

  	
   

  	
  55

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Max. # of Revenue Vehicles based on Facility Capacity for Service
  Expansion:

  	
   

  	
  154

  	
   

  

MOBILIZATION COSTS

	
  1

  	
  Non-Vehicle Mobilization Costs:

  	
   

  	
  NOT TO EXCEED:

  	
   

  	
  $      190,546

  	
   

  	
  A

  	
   

  
	
  

  	
  Non-Vehicle
  Mobilization Costs are one-time start-up costs and other costs incurred
  during the mobilization, management, facility rent, utilities, security,
  office furniture, office furniture, office equipment, computers, employment
  advertising, business insurance, and other such costs.

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  2

  	
  Vehicle Mobilization Costs:

  	
   

  	
   

  	
   

  	
  $      299,234

  	
   

  	
  B

  	
   

  
	
  

  	
  Vehicle
  Mobilization Costs are those directly associated with the preparations
  necessary to place a vehicle into revenue service. These include employee
  training (dispatchers, road supervisor, drivers, etc.), pre-employment drug
  and alcohol testing, initial radios, initial uniforms, vehicle registration
  and DOT inspection, and other such costs.

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
  Total Estimated Mobilization Costs (A + B):

  	
   

  	
   

  	
   

  	
  $      489,780

  	
   

  	
  C

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
  Per-Vehicle Mobilization Costs (B divided by
  Proposed Number Vehicles):

  	
   

  	
   

  	
   

  	
  $           5,441
  

  	
   

  	
  D

  	
   

  

 1
 

 

 

FIXED COSTS (YEAR 1)

	
  3

  	
  Annual Non-Vehicle Fixed Costs:

  	
   

  	
   

  	
   

  	
  $      789,222

  	
   

  	
  E

  	
   

  
	
  

  	
  Non-Vehicle
  Fixed Costs are on-going costs during operations period for administrative,
  management, security, facility rent, utilities, office furniture, office
  equipment, computers, employment advertising, business insurance, and other
  non-vehicle recurring fixed costs.

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  4

  	
  Annual Vehicle Fixed Costs:

  	
   

  	
   

  	
   

  	
  $      721,870

  	
   

  	
  F

  	
   

  
	
  

  	
  Vehicle
  Fixed Costs are those directly associated with operating a vehicle in revenue
  service. These include retraining (dispatchers, road supervisors, drivers),
  employee replacement due to attrition, on-going and random drug and alcohol
  testing, maintenance and replacement of radios, replacement uniforms, any
  on-going vehicle registration and DOT inspection, and any other such costs.

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
  Total Estimated Annual Fixed
  Costs (E +F):

  	
   

  	
   

  	
   

  	
  $   1,511,092 

  	
   

  	
  G

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
  Per-Vehicle Fixed Costs (F divided by Proposed
  Number of Vehicles):

  	
   

  	
  Vehicles 1 to 55

  	
   

  	
  $        13,125

  	
   

  	
  H

  	
   

  
	
   

  	
   

  	
   

  	
  Vehicles 56 to l54

  	
   

  	
  $        14,325

  	
   

  	
   

  	
   

  

 

 2
 

 

MAINTENANCE COSTS (YEAR 1)

	
  

  	
  Revenue Small Van Maintenance

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  “AGE” A

  	
   

  	
  “AGE” B

  	
   

  	
  “AGE” C

  	
   

  
	
   

  	
   

  	
  Cost

  	
   

  	
  Cost

  	
   

  	
  Cost

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  5a

  	
  Cost
  Per Small Van Per Year:

  	
   

  	
  $    9,036.00

  	
   

  	
  $  10,593.00

  	
   

  	
  $  11,239.00 

  	
   

  

 

	
  

  	
  Revenue Large Van Maintenance

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   “AGE” A

  	
   

  	
  “AGE” B

  	
   

  	
  “AGE” C

  	
   

  	 

	
   

  	
   

  	
  Cost

  	
   

  	
  Cost

  	
   

  	
  Cost

  	
   

  	 

	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	 

	
  5b

  	
  Cost Per Large Van Per Year:

  	
   

  	
  $  10,192.00

  	
   

  	
  $  12,011.00

  	
   

  	
  $  12,657.00

  	
   

  	 

																

 

	
  

  	
  Revenue Sedan Maintenance

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   “AGE” A

  	
   

  	
  “AGE” B

  	
   

  	
  “AGE” C

  	
   

  	 

	
   

  	
   

  	
  Cost

  	
   

  	
  Cost

  	
   

  	
  Cost

  	
   

  	 

	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	 

	
  5c

  	
  Cost Per Sedan Per Year:

  	
   

  	
  $     5,242.00

  	
   

  	
  $    6,046.00

  	
   

  	
  $    6,385.00

  	
   

  	 

																

 

NOTE: NYC Transit will make payment based on the actual number, type
and age of vehicles allocated.

 

	
  6

  	
  “Light Maintenance Requirements” plus cleaning
  ONLY Price 

  (per Vehicle Service Hour):

  	
   

  	
  $            3,374

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
  Total Estimated Maintenance Costs:

  	
   

  	
   

  	
   

  	
  $        580,106

  	
  I

  

 

 3
 

 

NOTES:

1.           Maintenance costs in a,
b and c include all maintenance and cleaning costs, including all “Light
Maintenance Requirements”, as required by Section 7 of the Scope of Work.

2.           “Age” A means a vehicle
that is less than twelve months old AND has less than 30,000 miles on the
odometer.

3.           “Age” B means a vehicle
that is between 12 and 36 months old with less than 90,000 miles on the
odometer, OR is less than 12 months old but has between 30,000 and 90,000 miles
on the odometer, OR is a NYC Transit rehabilitated vehicle.

4.           “Age” C means a vehicle
that is either more than 36 months old OR has more than 90,000 miles on the
odometer.

5.           “Age” is determined by
the date a newly-purchased or newly-rehabilitated vehicle is placed into
Revenue Service.

6.           A NYC Transit
rehabilitated vehicle has new seating, wiring, brakes, transmission, air
conditioning and suspension, and has passed NYS Department of Transportation
inspection.

 4
 

 

VARIABLE
COSTS (YEAR 1)

	
  

  	
   

  	
  QTY.

  	
   

  	
  Unit $

  	
   

  	
   

  	
   

  
	
  7 

  	
  Vehicle
  Service Hour (VSH)

  	
   

  	
  l53,558

  	
  Hours
  @

  	
  $    21.494

  	
   

  	
  $  3,300,576

  	
  J

  
	
   

  	
  Vehicle Service Hours
  costs include vehicle operators’and road supervisors’ salaries, benefits,
  overheads and profit.

  	
   

  	
   

  	
   

  	
   

  
									

 

	
  

  	
   

  	
  QTY.

  	
   

  	
  Unit $

  	
   

  	
   

  	
   

  
	
  8 

  	
  Fuel (Rounded to the third
  decimal place)

  (VSH X 1.5)

  	
   

  	
  230,337

  	
   $/Gallon @

  	
  $       l.665

  	
   

  	
  $      383,511

  	
  K

  
	
   

  	
  The fuel price will be
  adjusted per Article 108 of the Specific Contract Provisions.

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
  Total Estimated Variable Costs (J + K):

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $  3,684,087 

  	
  L

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Proposed Vehicle Service Hours:

  	
   

  	
  153,558

  	
  M

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Variable Cost Per Vehicle Service Hour (L/M):

  	
   

  	
  23.99

  	
  N

  

 

 5
 

 

PASS-THROUGH COSTS (YEAR 1)

	
  

  	
   

  	
  QTY.

  	
   

  	
  Unit $/Vehicle

  	
   

  	
   

  	
   

  
	
  9

  	
  Revenue
  Vehicle Insurance

  	
   

  	
  55

  	
  EA
  @

  	
  $       12,000.00

  	
  NOT TO EXCEED

  	
  $      660,000

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  10

  	
  Vehicle
  Leases

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $                  0

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  11

  	
  Tolls

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $      197,744

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
  Total Estimated Pass-Through Costs (9 + 10 + 11)

  	
   

  	
  $      857,744 

  	
  O

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
  Total Estimated Mobilization Cost & Year 1
  Costs (C + G + I + L + O)

  	
   

  	
  $   7,122,809

  	
  P

  

 

 6

NEW YORK
CITY TRANSIT AUTHORITY

DIVISION OF
MATERIEL

ATTACHMENT
No. 4

SCEHDULE A

INSURANCE
REQUIREMENTS

 

INSURANCE
AND BONDING REQUIREMENTS

NEW YORK CITY TRANSIT AUTHORITY

Materiel Division

Contract No.:        00D7815H

Description           Access-A-Ride Paratransit Transportation
Service

A.                                    The Contractor
shall provide insurance and bonds in the following types and amounts:

1.

	
  INSURANCE

  	
   

  	
  AMOUNTS

  	
   

  
	
  Commercial
  General Liability:

  	
   

  	
  $

  	
  1,000,000.00

  	
   

  
	
  Motor Vehicle:

  	
   

  	
  $

  	
  3,000,000.00

  	
   

  
	
  Other: Workers
  Compensation

  	
   

  	
  NYS Statutory

  	
   

  
	
  Other: Collision/Fire/Theft/Vandalism

  	
   

  	
   

  	
   

  

 

2.

	
  BONDS

  	
   

  	
  AMOUNTS

  	
   

  
	
  Bid (Bid
  Security):

  	
   

  	
  None Required

  	
   

  
	
  Performance:

  	
   

  	
  None Required

  	
   

  
	
  Payment:

  	
   

  	
  None
  Required

  	
   

  

 

B.                                    INSURANCE REQUIREMENTS — The Contractor shall procure, at
its sole cost and expense, and shall maintain in force at all times during the
term of this Contract, policies of insurance as herein below set forth, written
by companies approved by the Authority and shall deliver to the Authority
evidence of such policies. These policies must: (i) be written in accordance
with the requirements of subparagraphs 1-4 below, as applicable; (ii) be
endorsed in form acceptable to the Authority to include a provision that the
policy will not be cancelled, materially changed, or not renewed without at
lease thirty (30) days prior written notice to the Authority, attention:
Standards Enforcement & Claims Analyst - Risk & Insurance Management,
MTA, 130 Livingston Street, Brooklyn, New York 11201, by Certified Mail, return
receipt requested; and (iii) state or be endorsed to provide that the coverage
afforded under the policies shall apply on a primary and not on an excess or
contributing basis with any policies which may be available to the Authority.
Policies written on a “claims-made” basis are not acceptable. At least two (2)
weeks prior to the expiration of the policies evidence of renewal or
replacement policies of insurance, with terms and limits no less favorable as
the expiring policies, shall be delivered to the Authority. Deductibles or
self-insured retentions above $25,000 will require approval from the Authority.

 1
 

 

1.             A Commercial General
Liability insurance policy (I.S.O. Form CG 00 01 11 96 or equivalent approved
by the Authority) in the Contractor’s name with the New York City Transit
Authority (NYCTA), the Manhattan and Bronx Surface Transit Operating Authority
(MaBSTOA), the Staten Island Rapid Transit Operating Authority (SIRTOA), the
Metropolitan Transportation Authority (MTA) including its subsidiaries and affiliates,
and the City of New York (City) named as Additional Insureds (I.S.O. Form CG 20
10 or equivalent approved by the Authority) with limits of liability in the
amounts set forth in Paragraph A above, each occurrence, on a combined single
limit basis for injuries to persons (including death) and damage to property.

Such policies shall include contractual coverage for liability assumed
by the Contractor (including construction work within proximity to the Railroad
tracks and property, if applicable), shall include “XCU” coverage (Explosion,
Collapse, and Underground Hazards), Products-Completed Operations Coverage,
Independent Contractors Coverage, and shall not contain any exclusion
unacceptable to the Authority.

Comprehensive

2.             Automobile and
Truck Liability Insurance Policy in the Contractor’s name with the New York
City Transit Authority (NYCTA), the Manhattan and Bronx Surface Transit
Operating Authority (MaBSTOA), the Staten Island Rapid Transit Operating
Authority (SIRTOA), the Metropolitan Transportation Authority (MTA) including
its subsidiaries and affiliates, and the City of New York (City) named as
Additional Insureds (I.S.O. Form CG 20 10 11 85 or equivalent approved by the
Authority) with limits of liability in the amount set forth in Paragraph A
above, each occurrence, on a combined single limit basis for claims for bodily
injuries (including death) to persons and for damage to property arising out of
the ownership, maintenance or use of any owned, hired or non-owned motor
vehicle. Garage Keepers Legal Liability shall be added to the Automobile and
Truck Liability Insurance Policy when the Contractor is involved in towing,
repairing, or garaging the Authority’s vehicles.

3.             Worker’s
Compensation Insurance (including Employer’s Liability Insurance) meeting the
statutory limits of New York State.

4.             Any additional insurance
policies necessary to obtain required permits or otherwise comply with
applicable law, ordinances or regulations regarding the performance of the
Work.

C.            Certificates of Insurance may be supplied
as evidence of such aforementioned policies; however, if requested by the
Authority, the Contractor shall deliver to the Authority within forty-five (45)
days of the request a copy of such policies, certified by the insurance carrier
as being true and complete. If a Certificate of Insurance is submitted it must:
(1.) indicate the I.S.O. Form used by the carrier; (2.) be signed by an
authorized representative of the insurance carrier or producer; (3.) disclose
any deductible, self-insured retention, aggregate limit or any exclusions to
the policy that materially change the coverage; (4.) indicate that the
Authority is an Additional Insured on all policies (except Worker’s
Compensation); (5.) reference the Contract by number on the face of the
certificate; and (6.) expressly reference the inclusion of all required
endorsements.

 2
 

 

D.            If, at any time during the period of
this Contract, insurance as required is not in effect, or proof thereof is not
provided to the Authority, the Authority shall have the options to: (i) direct
the Contractor to suspend work with no additional cost or extension of time due
on account thereof; (ii) obtain the required insurance at Contractor’s expense
providing the Authority with coverage immediately; or (iii) treat such failure
as an event of default.

E.             The Contractor shall immediately
file with the Authority’s Tort Division (with a copy to the Project Manager),
130 Livingston Street, Brooklyn, New York 11201, a notice of any occurrence
likely to result in a claim against the Authority, and shall also file with the
Torts Division detailed sworn proof of interest and loss within sixty (60) days
from the date of loss.

F.             BONDING
REQUIREMENTS - If required by Paragraph A above, the Contractor
shall furnish a performance bond in the amount set forth, as security for the
faithful performance of the Contract. If required by Paragraph A above, the
Contractor shall also furnish a payment bond for labor and material in the
amount set forth, as security for the payment of all persons performing labor
or furnishing material in connection with this Contract. The bonds shall be
furnished in the number required by the Authority and executed by the
Contractor and by a surety or sureties approved by the Authority and shall be effective
from the Notice of Award to the date when the Contractor has completed all of
its performance obligations under this Contract. The execution of the bonds
must be duly proved before delivery of bonds in the form essential to entitle a
deed to be recorded in the State of New York, and-full affidavits of
justification of the sureties must be added. The form for the bonds is attached
to this Schedule.

G.            In case a surety shall become
insolvent or unable in the opinion of the Authority to pay promptly the amount
of his potential liability under either of the aforementioned bonds, the
Contractor, within ten (10) days after notice by the Authority, shall
substitute other and sufficient surety or sureties. If the Contractor shall
fail to substitute other and sufficient surety or sureties, the Contractor
shall, if the Authority so elects, be deemed to be in default

H.            In addition to any and all other
remedies, the Authority may deduct from any monies then due or which thereafter
may come due to the Contractor under this Contract the amount for which the
surety shall be held and bound upon the said bond. The monies so deducted may
be held by the Authority as collateral security for the performance of the
conditions of the bonds and such monies shall in such case be deemed to have
been paid to the Contractor upon this Contract.

 3

 

	
  ACORD CERTIFICATE OF LIABILITY
  INSURANCE

  	
   

  	
  DATE (MM/DD/YY)

  07/05/2001

  
	
  PRODUCER (201)441–3552

  	
  FAX (201)342-7986

  	
  THIS CERTIFICATE IS ISSUED AS A MATTER OF 

  
	
  [ILLEGIBLE] & Associates, L.L.C.

  	
   

  	
  INFORMATION ONLY AND CONFERS NO RIGHTS 

  
	
  401 Hackensack Ave.

  	
   

  	
  UPON THE CERTIFICATE HOLDER. THIS 

  
	
  Hackensack, NJ 07601

  	
   

  	
  CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER 

  
	
   

  	
   

  	
  THE COVERAGE AFFORDED BY THE POLICIES 

  
	
   

  	
   

  	
  BELOW.

  
	
   

  	
   

  	
   

  
	
  INSURED 

  	
  Transit Facility Management Corp.

  	
  INSURERS
  AFFORDING COVERAGE

  
	
   

  	
  165–25 147th Avenue

  	
   

  
	
   

  	
  Jamaica, NY 11434

  	
  INSURER A:         American
  Alternative Ins. Co.

  
	
   

  	
   

  	
  INSURER B:

  
	
   

  	
   

  	
  INSURER C:

  
	
   

  	
   

  	
  INSURER D:

  
	
   

  	
   

  	
  INSURER E:

  
						

 

COVERAGES

THE POLICIES OF
INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE
POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF
ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE
ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN
IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

	
  INSR

  LTR

  	
   

  	
  TYPE OF
  INSURANCE

  	
   

  	
  POLICY
  NUMBER

  	
   

  	
  POLICY
  EFFECTIVE

  DATE (MM/DD/YY)

  	
   

  	
  POLICY
  EXPIRATION

  DATE (MM/DD/YY)

  	
   

  	
  LIMITS

  
	
  A

  	
   

  	
  GENERAL LIABILITY

  	
   

  	
  *51A2CP000000101

  	
   

  	
  01/01/2001

  	
   

  	
  01/01/2002

  	
   

  	
  EACH OCCURRENCE

  	
  $

  	
  1,000,000

  
	
   

  	
  x  COMMERCIAL GENERAL LIABILITY

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  FIRE DAMAGE (Any one fire)

  	
  $

  	
  50,000

  
	
   

  	
  o  o  CLAIMS MADE  x  OCCUR

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  MED EXP (Any one person)

  	
  $

  	
  5,000

  
	
   

  	
  o  CG00010196

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  PERSONAL & ADV INJURY

  	
  $

  	
  1,000,000

  
	
   

  	
  o  GENT. AGGREGATE LIMIT
  APPLIES PER

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  GENERAL AGGREGATE 

  	
  $

  	
  2,000,000

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  PRODUCTS-COMP/OP AGG

  	
  $

  	
  1,000,000

  
	
   

  	
  x  POLICY

  	
  o

  	
  PRO.

  SECT

  	
  o  LOC

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  A

  	
   

  	
  AUTOMOBILE LIABILITY

  	
   

  	
  *51A2CP000000101

  	
   

  	
  01/01/2001

  	
   

  	
  01/01/2002

  	
   

  	
  COMBINED SINGLE LIMIT

  [Ea accident]

  	
  $

  	
  1,000,000

  
	
   

  	
  x  ANY AUTO

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
  o  ALL OWNED AUTOS

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  BODILY INJURY 

  	
  $

  	
   

  
	
   

  	
  o  SCHEDULED AUTOS

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  (Per person)

  	
   

  	
   

  
	
   

  	
  o  MIXED AUTOS

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
  o  NON-OWNED AUTOS

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  BODILY INJURY 

  	
  $

  	
   

  
	
   

  	
  o  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  (Per accident)

  	
   

  	
   

  
	
   

  	
   

  	
  o  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  PROPERTY DAMAGE

  (per accident)

  	
  $

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  GARAGE LIABILITY

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  AUTO ONLY-EA ACCIDENT

  	
  $

  	
   

  
	
   

  	
   

  	
  o  ANY AUTO

  o  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  OTHER THAN AUTO ONLY:

  	
  EA ACC

  AGG

  	
  $

  $

  	
   

  
	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  A

  	
   

  	
  EXCESS LIABILITY

  	
   

  	
  *01A2UM000045500

  	
   

  	
  01/01/2001

  	
   

  	
  01/01/2002

  	
   

  	
  EACH OCCURRENCE

  	
  $

  	
  14,000,000

  
	
   

  	
  x  OCCUR

  	
  o  CLAIMS MADE

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  AGGREGATE

  	
  $

  	
  14,000,000

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
   

  
	
   

  	
  o  DEDUCTIBLE

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
   

  
	
   

  	
  o  RETENTION 

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  A

  	
   

  	
  WORKER’S COMPENSATION AND EMPLOYERS’ LIABILITY

  	
   

  	
  51AZWC000000203

  	
   

  	
  01/01/2001

  	
   

  	
  01/01/2002

  	
   

  	
   

  	
  PRO STATUTORY
  LIMITS

  	
  

  OTHER

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  EL EACH ACCIDENT

  	
  $

  	
  500,000

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  EL DISEASE - EA EMPLOYEE

  	
  $

  	
  500,000

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  EL DISEASE - POLICY LIMIT

  	
  $

  	
  500,000

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  A

  	
   

  	
  OTHER

  GARAGE KEEPERS

  LEGAL

  LIABILITY

  	
   

  	
  51AZCP000000101

  	
   

  	
  01/01/2001

  	
   

  	
  01/01/2002

  	
   

  	
  $4,000,000

  
																				

 

DESCRIPTION OF
OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL
PROVISIONS

CONTRACT NO. 0007815.
“THE NYCTA, THE MABSTOA, SIRTOA, THE MTA INCLUDING ITS SUBSIDIARIES AND
AFFILIATES, AND THE CITY OF NEW YORK ARE INCLUDED AS ADDITIONAL INSUREDS, BUT
ONLY AS RESPECTS THE OPERATIONS OF THE NAMED INSURED.

	
  CERTIFICATE HOLDER

  	
   

  	
  ADDITIONAL INSURED; INSURER LETTER

  	
   

  	
  CANCELLATION

  
	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE
  CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL
  ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER THE LEFT,
  BUT FAILURE TO MAIL NAMED TO SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
  LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES

  
	
   

  	
   

  
	
  NEW YORK CITY TRANSIT
  AUTHORITY

  RISK & INSURANCE MANAGEMENT

  ATTN: JAQUIKA NORRIS

  2 BROADWAY – 23RD FLOOR

  NEW YORK, NY 10004

  	
   

  
	
   

  
	
   

  
	
   

  	
   

  
	
   

  	
   

  	
   

  
	
   

  	
   

  	
  AUTHORIZED REPRESENTATIVE

  
	
   

  	
   

  	
  /S/ [ILLEGIBLE]

  
	
   

  	
   

  
	
   

  	
   

  	
   

  
	
   

  	
   

  	
  ©ACORD
  CORPORATION 1988

  
	
  ACORD 25-S (7/97)

  	
   

  	
   

  
						

 

 

NEW YORK
CITY TRANSIT AUTHORITY

DIVISION
OF MATERIEL

ATTACHMENT
No. 5

Schedule
G

RIDER TO
CONTRACT DOCUMENTS

 

 

	
  NEW YORK CITY TRANSIT AUTHORITY

  	
   

  	
  RIDER
  TO CONTRACT DOCUMENTS

  
	
  Division of Materiel

  	
   

  	
   

  

 

Schedule
G

CONTRACT
No. 00D7815H

The following changes,
deletions and/or additions to the Contract Documents are hereby deemed included
in the Contract by the attachment of this Rider:

1.             GENERAL
CONTRACT PROVISIONS - Article 211

The Disputes Resolution Officer (DRO) assigned for the purposes of this
Contract is the Labor & Employee Relations Officer, Department of Buses.

2.             ATTACHMENT
NO. 4 – SCHEDULE A, INSURANCE AND BONDING REQUIREMENTS

On page 1 of 3, Paragraph A.l in “Other” insert “Collision, Fire, Theft
and Vandalism” the amount shall be the “Replacement Value of the Vehicle.”

On page 2 of 3, Paragraph B.2 insert the word “Comprehensive” to the
beginning of the first sentence.

On page 2 of 3, Paragraph B.2 insert the following sentence to the end
of the paragraph, “Coverage shall include collision, fire, theft and vandalism.”

 

CONTRACT
NUMBER 00D7815

ATTACHMENT
6

RESPONSIBILITY
QUESTIONAIRE

(SCHEDULE
J)

 

CONTRACT
NUMBER 00D7815

ATTACHMENT
7

OPPORTUNITIES
FOR MINORITY AND WOMEN OWNED

BUSINESS
ENTERPRISES

(SCHEDULE
K)

 

 

	
  NEW YORK CITY TRANSIT AUTHORITY

  	
   

  	
  OPPORTUNITIES
  FOR MBE/WBEs

  
	
  Division of Materiel

  	
   

  	
   

  

 

ARTICLE 1           APPLICABILITY

This Schedule is
applicable to contracts in excess of $25,000 for labor, services, supplies,
equipment, material or any combination of the foregoing; or for any contract in
excess of $100,000 for the acquisition, construction, demolition, replacement,
major repair or renovation of real property and improvement thereon when
MBE/WBE goals have been established by the Authority for the Contract.

ARTICLE 2           POLICY

It is the policy of the Authority
that Minority and Women-Owned Business Enterprises (MBE/WBEs) shall have the
maximum opportunity to participate in the performance of this Contract.

ARTICLE 3           GOALS

The respective goal(s)
specified for the utilization of minority and women-owned business enterprises
expressed as a percentage of the amount of the total contract price that is
attributable to work performed in New York State, including change orders
issued pursuant to the change provisions of this Contract are:

2% for MBE

and

1% for WBE

These goal percentages
are subject to the requirements of the State MBE/WBE Law, the Regulations and
the provisions of this Contract.

ARTICLE 4       OBJECTIONS
TO GOALS: DISPROPORTIONATE ADVERSE IMPACT OR INADEQUATE COMPETITION

Although not required by
the State MBE(WBE Law or the Regulations, the Authority allows a prospective
Contractor or Subcontractor to object to either or both of the above specified
goals pursuant to the following procedure. This procedure is separate and
distinct from the procedures which are described in Article 7 and Article 11
below) in the State MBE/WBE Law and the Regulations pursuant to which a
firm may request that a goal be waived, or file a complaint.

(1)           Grounds for
Objection:

Any potential Contractor or Subcontractor may object to a goal on the
basis that it will result in inadequate competition for a subcontract or for a
group of subcontracts or on the basis that the goal will have a
disproportionate adverse impact on a non-MBE/WBE company.

 1
 

 

(2)           Submission of
Objection:

An objection shall be made in writing and shall be explained in detail.
It must be received by the Procurement Representative at least ten (10)
Authority business days prior to the date specified as the deadline for
submission of bids.

(3)           Authority’s
Determination of an Objection:

The objection will be evaluated and a final determination made on
behalf of the Authority. Such determination is not subject to the
administrative remedies set forth in the State MBE/WBE Law and the Regulations.
While the objection is pending the firm filing the objection must assume that
the submission deadline for a bid is unchanged and that the Bidder must comply
with the contract MSE/WBE requirements identified in this Schedule. However, the
Authority may, in its sole discretion, change the submission deadline.

ARTICLE 5           STATE
DIRECTORY

As part of the State MBE/WBE
Law, the Empire State Development Corporation, Division of Minority and Women’s
Business Development (NYS DMWBD) is empowered and requires its director (the “Director”),
among other things, to promulgate a directory (the “State Directory”) of
minority and women-owned business enterprises certified pursuant to the
Regulations (“certified businesses”). Bidders may access the Directory on-line
at www.empire.state.ny.us. Bidders who have a question concerning the Directory
or wish to purchase a copy should contact:

Empire State Development

Division of Minority
&Women Business Development

1 Commerce Plaza

Albany, NY 12245

(518) 473-0552

NOTE: Under the State
MBE/WBE Law and Regulations, Bidders can only use MBEs and WBEs listed in the
State Directory. For the purpose of the federal government’s Disadvantaged
Business Enterprise (DBE) Program, the Authority has certified certain minority
and women-owned business enterprises as DBEs. A firm certified by the Authority
as a DBE for the federal DBE program which is not listed in the State Directory
may not be used to satisfy MBE/WBE goals established for this Contract. YOU
MUST REFER TO THE STATE DIRECTORY.

ARTICLE 6           MBE/WBE
UTILIZATION PLAN

(1)           Bidders have been furnished
with forms relating to their MBE/WBE Utilization Plan which is required to be
submitted in accordance with this subparagraph. The form to be submitted is the
“Proposer/Bidder MBE/WBE Utilization Plan Form” (Form 15A.1). Additional forms
may be obtained from the Authority’s Division of Business Programs, 10th Floor,
130 Livingston Street, Brooklyn, NY 11201.

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(2)           The apparent low Bidder
is required to submit the completed forms within seven (7) calendar days after
it receives verbal notification of apparent low bidder status. All other bidders
must submit their completed forms within seven (7) calendar days of verbal
request for same. The Procurement Representative will confirm in writing a
verbal notification. However, the time for responding is based upon the date
the verbal notification was given. If a MBE/WBE Utilization Plan, as submitted,
does not demonstrate that the Bidder will meet the goals set by the Authority
for the Contract, the Bidder, at the same time as it submits its MBE/WBE Utilizaition
Plan must submit a request for a waiver pursuant to Article 7 below.

(3)           The Authority, in its
sole discretion, may extend the deadline for submission of a Utilization Plan
for a reasonable time. A request for an extension must be submitted to the Procurement
Representative, in writing.

(4)           All submissions must be
delivered to the Division of Materiel to the attention of the Procurement
Representative.

(5)           Contractor
representation: The listing of an MBE/WBE by a Bidder in its MBE/WBE
Utilization Plan, particularly on the Proposer/Bidder MBE/WBE Utilization Plan
Form (Form 15A.1), shall constitute:

i)              a representation by
the Bidder to the Authority in regard to the MBE/WBE firm that: (a) it intends
to use the firm for the Work specified in the MBE/WBE Utilization Plan; (b) on
the basis of information known to it and after reasonable inquiry, it believes
such MBE/WBE firm to be technically and financially qualified to perform the
Work specified and that the firm is available to perform the Work; and (c) the
firm identified is currently certified as either a MBE or WBE by the Empire
State Development Corporation, Division of Minority & Women Business
Development;

ii)             a commitment by the
Bidder that, if it is awarded the Contract, it will enter into a subcontract
with such MBE/WBE (or an approved substitute) in accordance with the MBE/WBE
Utilization Plan;

iii)            a commitment by the
Bidder that it will not substitute an MBE/WBE firm listed in its MBE/WBE
Utilization Plan Form, unless the Authority gives its prior written approval in
accordance with subparagraph (6) below;

iv)           if Bidder is an MBE/WBE
and lists itself on the Bidder MBE/WBE Utilization Plan Form, a commitment that
it will perform the Work indicated with its own workforce.

(6)           Substitutions: UNDER ALL CIRCUMSTANCES, NO SUBSTITUTIONS(S) OF
MBE/WBE FIRMS DESIGNATED ON THE PROPOSER/BIDDER MBE/WBE UTILIZATION PLAN FORM
(FORM 15A.1) MAY BE MADE WITHOUT THE AUTHORITY’S PRIOR WRITTEN APPROVAL. A
REQUEST FOR SUBSTITUTION MUST BE MADE IN WRITING AND SHALL EXPLAIN THE
REASON(S) FOR SUBSTITUTION.

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ARTICLE 7           WAIVERS

(1)           When to Request a
Waiver: A Bidder Contractor must request a total or partial waiver
of the goals for this Contract:

i)              if the Contract has
not yet been awarded, simultaneously with the Bidder’s submission of its
MBE/WBE Utilization Plan if that plan does not demonstrate that the firm will
meet the goals:

ii)             if the Contract has
been awarded to the firm and its MBE/WBE Utilization Plan has been approved, the
earlier of the following: a) promptly after the Contractor realized that it will
not meet the goals; b) prior to final payment on the Contract.

(2)           Waiver Form: A
request for a waiver must be made by submitting a completed “Request for Total
or Partial Waiver of MBE/WBE Goal(s) Pursuant to Proposer/Bidder MBE/WBE
Utilization plan Form” (Form 15A.2) and the information specified below.
Additional forms are available upon request from the Procurement
Representative.

(3)           Evaluation of
Requests:  The Division of Business
Programs will evaluate and determine whether to grant a request for a total or
partial waiver of goal requirements in accordance with the Regulations and on
the basis of the information provided through Form 15A.2 and such other
information as the Division of Business Programs deems relevant. The goals set
by the Division of Business Programs are based on the criteria set forth in the
Regulations. The central question always addressed by the Division of Business
Programs when it receives a request for waiver is whether the Bidder/Contractor
made good faith efforts to identify and afford subcontracting opportunities to
MBEs and WBEs that were technically and financially qualified to perform the
work specified, that were available to perform the work and that submitted
competitive bids.

(4)           Duplication/Conflict
with Federal Laws MBE/WBE – The Authority may waive the provisions of this
Schedule for the Contractor or any of its Subcontractors that are in compliance
with Federal laws and regulations concerning opportunities for minority and
women-owned business enterprises which effectuate the purposes of this
Schedule.

A Contractor and/or Subcontractor requesting a pre-award waiver should
forward its written request to the Procurement Representative. A Contractor
and/or Subcontractor requesting a post-award waiver should forward its written
request to the Engineer or Project Manager with a copy to the Deputy Director,
Division of Business Programs. Requests for a waiver should include copies of
documentation supporting compliance with Federal laws such as the Small, Small
Disadvantaged and Women Owned Small Business Subcontracting Plan, Standard Form
294 (Subcontracting Report for Individual Contracts) and/or Standard Form 295
(Summary Subcontract Report). Manufacturers of transit vehicles must submit a
current U.S. Department of Transportation certification of compliance with the
requirements of 49 CFR Part 23 for a waiver request to be considered. The
Contractor and/or Subcontractor shall supply any additional information and/or
documentation applicable to the request for a waiver that the Authority
requests.

 4
 

 

Contractors and or Subcontractors that intend to file a post-award
request for a waiver will be subject to all pre-award MBE and WBE requirements
set forth in the Contract documents.

ART1CLE 8          GOOD
FAITH EFFORTS

The Authority may
consider any criteria it determines relevant or which a Bidder/Contractor
submits to document its good faith efforts, provided that the criteria set
forth in the Regulations will also be considered for purposes of determining whether
a Bidder/Contractor has documented good faith efforts.

ARTICLE 9           DEFICIENCIES
IN BIDDER/PROPOSER MBE/WBE UTILIZATION PLAN

(1)           Within twenty (20) days
of receipt of a Proposer’s/Bidder’s MBE/WBE Utilization Plan, the Authority will
send a written notice to the Bidder of acceptance or deficiency of the MBE/WBE
Utilization Plan. If the notice specifies that there is a deficiency, within
seven (7) business days after receipt, the Bidder must deliver to the
Procurement Representative a written response to the notice of deficiency.
Failure to timely respond may be grounds for disqualification.

(2)           The Authority may
allow:

i)              additional time to
submit: or

ii)             additional
submissions after the seven (7) business day period, based upon its
determination that the Bidder is making a good faith attempt to submit a
response or to correct the deficiencies.

ARTICLE 10        DISQUALIFICATION
OF BIDDER

The Authority Will
disqualify a Bidder as being non-responsible:

(1)           for failure to submit a
MBE/WBE Utilization Plan;

(2)           for failure to respond
to deficiencies in the MBE/WBE Utilization Plan notice in accordance with
Article 9 above; or

(3)           upon a determination
that the Proposer/Bidder’s MBE/WBE Utilization Plan does not indicate that the
goal requirements will be met and the Bidder has not documented that it has
made good faith efforts to develop a MBE/WBE Utilization Plan that’ satisfies
goal requirements.

The Authority shall issue
to a disqualified Bidder a notice of and statement of reasons for the Authority’s
final decision. Where (2) or (3) above are the reason(s) for disqualification,
the disqualified Bidder may request a hearing in accordance with the procedures
outlined in Executive Law Article 15-A and the Regulations.

 5
 

 

ARTICLE 11        COMPLAINTS
AGAINST THE AUTHORITY BY A CONTRACTOR AFTER CONTRACT AWARD

(1)           After a Contract has
been awarded, a Contractor may file a complaint with the Executive Director of
the Division of Minority and Women’s Business Development asserting that the
Authority unreasonably:

i)              denied in whole or
part a request for waiver of a goal:

ii)             determined that the
Contractor is failing or refusing to comply with a goal: or

iii)            failed to grant or
deny a request for waiver within twenty (20) days of its receipt of a completed
form 15A.2.

(2)           The procedure and time
limits for filing and resolving such a complaint are set forth in the
Regulations.

ARTICLE 12        COMPLAINTS
BY THE AUTHORITY AGAINST A CONTRACTOR AFTER CONTRACT AWARD

(1)           After a Contract has
been awarded, the Authority may file a complaint with the Director
asserting-that:

i)              a Contractor’s MBE/WBE
Utilization Plan or response to a notice of deficiency is deficient;

ii)             a Contractor is
unreasonably failing or refusing to comply with the goals for participation by
MBEs and WBEs.

(2)           The procedure and time
limits for filing and resolving a complaint are set forth in the Regulations.

ARTICLE 13        EEO/NON-DISCRIMINATION

(1)           The Bidder agrees as a
precondition to entering into a valid and binding Contract, not to discriminate
against any employee or applicant for employment for work under this Contract, or
any subcontract hereunder, by reason of race, creed, color, national origin,
sex, age, disability or marital status, and that it shall make and document its
conscientious and active efforts to employ and utilize minority group members
and women in its work force on this Contract. The Bidder will undertake or
continue existing programs of affirmative action to ensure that minority group
members and women are afforded equal opportunities without discrimination. For
these purposes, affirmative action shall apply in the areas of recruitment,
employment, job assignment, promotion, upgradings, demotion, transfer, layoff,
or termination and rates of pay or other forms of compensation. Upon a written
request to the Authority’s Bid Reception Desk, Room 160, 130 Livingston Street,
Brooklyn, N.Y. 11201, the Authority will

 6
 

 

supply contractors with a copy of the “New York State Labor Force Availability
Data,” for specific job titles that fall within the relevant occupational
categories. This data can be utilized by contractors in the identification,
recruitment and retention of minority group members and women for participation
on this Contract.

(2)           The requirements of
this Schedule shall not apply to any employment or application for employment
outside New York State or solicitations or advertisements thereof or any existing
programs of affirmative action regarding employment outside New York State.

(3)           The Authority may waive
the provisions of this Schedule for the Contractor or any of its Subcontractors
that are in compliance with Federal laws and regulations concerning equal
employment opportunities which effectuate the purposes of this Schedule. The
Authority will not generally grant a waiver if the work force to be utilized in
the performance of this Contract can be separated out from the Contractor’s
and/or Subcontractor’s total work force and that portion of the work force will
be dedicated to performance of the Contract within New York State..

A Contractor and/or Subcontractor requesting a pre-award waiver should
forward its written request to the Procurement Representative. A Contractor
and/or Subcontractor requesting a post-award waiver should forward its written
request to the Engineer or Project Manager with a copy to the Deputy Director,
Division of Business Programs. Requests for a waiver should include copies of
documentation supporting compliance with Federal laws such as Standard Form 100
(EEO-1). Manufacturers of transit vehicles must submit a current U.S.
Department of Transportation certification of compliance with the requirements
of 49 CFR Part 23 for a waiver request to be considered. The Contractor and/or
Subcontractor shall supply any additional information and/or documentation
applicable to the request for a waiver that the Authority requests.

Contractors and/or Subcontractors that intend to file a post-award
request for a waiver will be subject to all pre-award EEO requirements set
forth in the Contract documents.

ARTICLE 14        AFFIRMATIVE
ACTION/EEO SUBMISSION REQUIREMENTS

The apparent low Bidder
will be required to submit an EEO-I Form and EEO Policy Statement within seven
(7) calendar days after it receives verbal notification of the selection. All
other bidders must submit the document within seven (7) calendar days of verbal
request for same. The Authority’s Division of Materiel will confirm, in
writing, any verbal notification. However, the time frame for Bidder’s response
is based upon the date the verbal notification was given. The Division of
Materiel may extend the deadline for submission of an EEO-I Form or an EEO
Policy Statement. Any requests or an extension must be submitted to the
attention of the Procurement Representative.

If a Bidder does not
submit an EEO-I Form or an EEO Policy Statement, the Bid may be rejected unless
reasonable justification for such failure is provided in writing or a commitment
is made to provide such document within the time frame established by the
Authority.

 7
 

 

ARTICLE 15        CONTRACTOR
COMPLIANCE REPORTING

The Authority is
responsible for determining compliance by the Contractor with the affirmative
action and MBE/WBE goals established in the Contract. The Authority may
determine that the Contractor is complying with the affirmative action and
MBE/WBE goals set forth in the MBE/WBE Utilization Plan by examining reports
received from a Contractor on-site inspections, progress meetings regarding
work required by the Contract or other Authority actions taken in the ordinary
course of administering the Contract.

ARTICLE 16        POST-AWARD
CONTRACTOR COMPLIANCE

(1)           Contractor
Compliance Reports:

The Contractor must submit the following items to the Engineer or the
Project Manager and a copy to the Division of Business Programs when required
as specified below:

MBE/WBE Program Reports:

i)              Monthly Compliance
Reports - By the fifteenth (15th)
of each month, commencing after the award of the Contract, the Contractor is
required to deliver to the Engineer or Project Manager a completed “Monthly
Consultant and Contractor MBE/WBE Participation Report” (Form 15A.3). Such form
is intended to provide a reporting mechanism on progress towards meeting MBE/WBE
goals.

Work Force Utilization Reports:

ii)             Within sixty (60) days
of the execution of this Contract, the Contractor shall submit a staffing plan
which shall contain information on employees projected to work on activities
related to the Contract. This information must be broken down by specified
ethnic background, gender and related job titles. The information must be submitted
on the Staffing Plan Form (Form Staffpln).

iii)            After the award of the
Contract, the Contractor shall submit on a monthly basis, by the fifteenth (15th) of each month, throughout
the life of the Contract, a work force utilization report which details
employees’ hours worked on activities related to this contract. This
information must be broken down by specified ethnic background, gender and
related job titles. The information must be submitted on form WF-257 - Construction.

iv)           During the lifetime of
the Contract, the Contractor shall undertake or continue existing programs of
affirmative action and shall ensure that all subcontractors comply with the EEO
requirements.

 8
 

 

(2)           Subcontracts:

i)              If the duration of
this Contract is less than one (1) year, then within sixty (60) days of
execution of this Contract, unless extended by the Authority’s Division of
Business Programs in writing, the Contractor shall enter into written
subcontract agreement(s) with MBE/WBE(s) listed in its Proposer/Bidder MBE/WBE
Utilization Plan Form or with substitutes which have been approved by the
Authority.

ii)             If the duration of
this Contract is one (1) year or more, not later than thirty (30) days before a
Subcontractor commences work on the Contract, the Contractor shall enter into a
written subcontract agreement with MBE/WBE(s) listed in its Proposer/Bidder MBE/WBE
Utilization Plan Form or with substitutes which have been approved by the
Authority.

iii)            Copies of the
Contractor’s executed subcontract agreement(s) with MBE/WBE(s) shall be provided
to the Authority’s Division of Business Programs by the Contractor immediately
upon execution.

iv)           Within ninety (90) days
of the execution of this Contract, the Contractor shall submit a work schedule
outlining when the MBE/WBE subcontractor(s) will commence and complete work on
the Contract.

The Contractor shall ensure that the individual listed below receives
copies of all MBE/WBE reports and subcontract agreements as stipulated above. Copies
of such documents should be forwarded to the address specified below:

Contract Compliance
Officer

MTA New York City Transit

Division of Business
Programs

130 Livingston Street,
10th Floor

Brooklyn, NY 11201

ARTICLE 17        PROHIBITIONS
OF AGREEMENTS TO RESTRICT COMPETITION

Agreements between a
Bidder and a MBE/WBE in which the MBE/WBE agrees not to provide subcontracting
quotations to any other bidders are prohibited.

ARTICLE 18        AUTHORITY’S
RESERVATION OF ALL REMEDIES

The Authority reserves
all remedies it may have pursuant to law and this Contract in the event it determines
that the Contractor has violated this Contract (including a failure to comply
with the State MBE/WBE law, the Regulations or this Schedule).

 9

 

CONTRACT
NUMBER 00D7815

ATTACHMENT
8

FEDERAL
DRUG AND ALCOHOL TESTING CERTIFICATION

 

ATTACHMENT
8

Federal
Drug and Alcohol Testing Certification

The Proposer will check one of the following certificates, as
applicable. Proposer is referred to PARAGRAPH 22 of
the Request for Proposals. Proposers are advised that a Proposer that fails to
check one of the following certifications may not be considered for contract
award.

o                                    Proposer
intends to perform the Work as identified as being Safety-Sensitive with its own
employees. The Proposer, by execution of the Proposal and submission of its
Proposal agrees to comply with the requirements of 49 CFR Parts 40, 653 and
654, promulgated by the U.S. Department of Transportation - Federal Transit
Administration to implement the Omnibus Transportation Employee Testing Act.
The requirements contained in these regulations are described in ARTICLE 109, DRUG AND ALCOHOL TESTING and ARTICLE 110, PRIVACY ACT of the Specific Contract
Provisions, as well as in PARAGRAPH 22 of
the Request for Proposals.

or

o                                    Proposer
intends to utilize subcontractors to perform those aspects of the Work
identified as being Safety-Sensitive. By utilizing subcontractors to perform
the Safety-Sensitive work the Contract will not be subject to the requirements
of the Federal Drug and Alcohol Testing Programs. However, the Proposer, by
execution of the Proposal and submission of its Proposal agrees to comply with
the requirements of 49 CFR Parts 40, 653 and 654, promulgated by the U.S.
Department of Transportation - Federal Transit Administration to implement the
Omnibus Transportation Employee Testing Act if during the performance of the
work the Proposer utilizes its own employees to perform the work identified as
being Safety-Sensitive. The requirements contained in these regulations are
described in ARTICLE 109, DRUG AND ALCOHOL TESTING
and ARTICLE 110, PRIVACY ACT of the
Specific Contract Provisions, as well as in PARAGRAPH 22 of the Request for
Proposals. The Proposer agrees to notify the Project Manager when a change hr
performance occurs.

 

CONTRACT
NUMBER 00D7815

ATTACHMENT
9

SAMPLE
TRIP TICKET AND MANIFEST

 

 

	
   

  	
  

  	
   

  	
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Mainfest for
06/09/00

	
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  Fri June 9 2000

  
	
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STACALC SCH P/U

 

	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
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  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  8765

  	
   

  	
  15:22

  	
   

  	
  15:10

  	
   

  	
  [REDACTED]

  	
   

  	
  [REDACTED]

  GRANITE AVE

  	
   

  	
   

  	
   

  	
  SI

  	
   

  	
  0

  	
   

  	
  A

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
   

  	
   

  	
   

  	
   

  	
  16:31

  	
   

  	
  WALKER ST/EDEN 2 SCHOOL/MAIN ENT

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  1

  	
   

  	
  1.50

  	
   

  	
   

  	
   

  	
  718-[REDACTED]-1422

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  8765

  	
   

  	
  16:31

  	
   

  	
   

  	
   

  	
  [REDACTED] RAY

  	
   

  	
  [REDACTED]

  E 106TH ST

  	
   

  	
   

  	
   

  	
  MA

  	
   

  	
  0

  	
   

  	
  A

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  2ND AVE & 106TH ST (PLS CALL WHEN DR ARRIVE “PCA
  A MUST”

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  1

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  212-[REDACTED]-0822

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  4567

  	
   

  	
  17:01

  	
   

  	
  17:01

  	
   

  	
  [REDACTED] MARCIA C

  	
   

  	
  [REDACTED]

  E 36TH ST

  	
   

  	
  10016

  	
   

  	
  MA

  	
   

  	
  0

  	
   

  	
  A

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
   

  	
   

  	
   

  	
   

  	
  18.41

  	
   

  	
  LEXINGTON AV & 3RD AV/DR OFFICE/MAIN ENT/NO EQUIP

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  0

  	
   

  	
  1.50

  	
   

  	
   

  	
   

  	
  917-[REDACTED]-9538

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  7199

  	
   

  	
  17:36

  	
   

  	
  17:36

  	
   

  	
  [REDACTED] ALFRED

  	
   

  	
  [REDACTED]

  MONTAGUE ST

  	
   

  	
  11201

  	
   

  	
  BR

  	
   

  	
  0

  	
   

  	
  A

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
  

  	
   

  	
   

  	
   

  	
  18:15

  	
   

  	
  CLINTON & HENRY ST/NO EQUIP/ LAWYERS OFFICE

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  0

  	
   

  	
  1.50

  	
   

  	
   

  	
   

  	
  718-852-[REDACTED]

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  7199

  	
   

  	
  18:15

  	
   

  	
   

  	
   

  	
  [REDACTED] ALFRED

  	
   

  	
  [REDACTED]

  21ST DR

  	
   

  	
  11214

  	
   

  	
  BR

  	
   

  	
  0

  	
   

  	
  A

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  BAY 25TH ST / 20TH LANE/NO EQUIP/

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  0

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  718-266-[REDACTED]

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  4567

  	
   

  	
  18:41

  	
   

  	
   

  	
   

  	
  [REDACTED] MARCIA C

  	
   

  	
  [REDACTED]

  MARYLAND AV

  	
   

  	
  10305

  	
   

  	
  SI

  	
   

  	
  0

  	
   

  	
  A

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  REYNOLDS ST/COLTON ST/NO EQ

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  0

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  718-420-[REDACTED]

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  2117

  	
   

  	
  19:11

  	
   

  	
  19:15

  	
   

  	
   

  	
   

  	
  E LUNCH L

  	
   

  	
   

  	
   

  	
  SI

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
  L

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1743

  	
   

  	
  20:10

  	
   

  	
  20:15

  	
   

  	
  [REDACTED] ANGELO

  	
   

  	
  [REDACTED]

  PARK AVE

  	
   

  	
   

  	
   

  	
  MA

  	
   

  	
  0

  	
   

  	
  ?

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
  

  	
   

  	
   

  	
   

  	
  22:16

  	
   

  	
  HUNTER COLLEGE SOUTH MAIN ENT-ON LEX. AND & 68TH
  ST

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  0

  	
   

  	
  1.50

  	
   

  	
   

  	
   

  	
  212-772-[REDACTED]

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  9703

  	
   

  	
  20:51

  	
   

  	
  20:56

  	
   

  	
  [REDACTED] DONALD J

  	
   

  	
  [REDACTED]

  MYRTLE AV

  	
   

  	
  11206

  	
   

  	
  BR

  	
   

  	
  0

  	
   

  	
  A

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
   

  	
   

  	
   

  	
   

  	
  22:08

  	
   

  	
  TOMPKINS AVE & THROOP ST/RESIDENCE/CANE

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  0

  	
   

  	
  1.50

  	
   

  	
   

  	
   

  	
  718-486-[REDACTED]

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  4028

  	
   

  	
  21:16

  	
   

  	
  21:21

  	
   

  	
  [REDACTED] ANGELINA

  	
   

  	
  [REDACTED]

  6TH AV

  	
   

  	
  11215

  	
   

  	
  BR

  	
   

  	
  0

  	
   

  	
  A

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
   

  	
   

  	
  21:36

  	
   

  	
  PROSPECT AV / 16 ST/ CANE

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  0

  	
   

  	
  1.50

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  718-[REDACTED]-2448

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
  4028

  	
   

  	
  21:36

  	
   

  	
   

  	
   

  	
  [REDACTED] ANGELINA

  	
   

  	
  [REDACTED]

  62ND ST

  	
   

  	
  11220

  	
   

  	
  BR

  	
   

  	
  0

  	
   

  	
  A

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  8TH AVE & 9TH AV/ CANE/SENIOR CLUB GOYA

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  0

  	
   

  	
   

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  718-[REDACTED]-9416

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
  9701

  	
   

  	
  22:08

  	
   

  	
   

  	
   

  	
  [REDACTED] DONALD J

  	
   

  	
  [REDACTED]

  TOMPKINS AVE

  	
   

  	
  10304

  	
   

  	
  SI

  	
   

  	
  0

  	
   

  	
  A

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  HILL ST/BROAD ST/ CANE/REHAB CENTER

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  0

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  718-727-[REDACTED]

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1741

  	
   

  	
  22:16

  	
   

  	
   

  	
   

  	
  [REDACTED] ANGELO

  	
   

  	
  [REDACTED]

  BARD AVE

  	
   

  	
   

  	
   

  	
  SI

  	
   

  	
  0

  	
   

  	
  A

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  CLOVE RD & BARD AVE / CAN TRANSFER

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  0

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  718-[REDACTED]-0168

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
  6779

  	
   

  	
  22:32

  	
   

  	
  22.28

  	
   

  	
  [REDACTED] JENNIE

  	
   

  	
  [REDACTED]

  JEROME AVENUE

  	
   

  	
  10305

  	
   

  	
  SI

  	
   

  	
  0

  	
   

  	
  A

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
  

  	
   

  	
   

  	
   

  	
  22:46

  	
   

  	
  HOLY ROSARY CHURCH BINGO HALL/OFF MCCLEAN AVE/CANE

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  1

  	
   

  	
  1.50

  	
   

  	
   

  	
   

  	
  718-442-[REDACTED]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
  6779

  	
   

  	
  22:46

  	
   

  	
   

  	
   

  	
  [REDACTED] JENNIE

  	
   

  	
  [REDACTED]

  KLONDIKE AV

  	
   

  	
  10314

  	
   

  	
  SI

  	
   

  	
  0

  	
   

  	
  A

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  OFF KELLY RD/CANE

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  1

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  718-[REDACTED]-7856

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

 1
 

 

Mainfest for
06/09/00

	
  Provider: RJR

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Route #: 1

  	
   

  	
  VEH #: 0

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  GUESTS

  	
   

  	
  EQUIP

  	
   

  	
  PAS/CAR

  	
   

  	
  PAS/CAR

  	
   

  	
  PAS/CAR

  	
   

  	
   

  	
   

  	
   

  
	
  ID#

  	
   

  	
  APPT

  	
   

  	
  DROP

  	
   

  	
  PASSENGER NAME

  	
   

  	
  ADDRESS

  	
   

  	
  CITY

  	
   

  	
  PCA

  	
   

  	
  FARE

  	
   

  	
  CANCEL

  	
   

  	
  NO-SHOW

  	
   

  	
  LATE

  	
   

  	
  ODOMETER

  	
   

  	
  TIME

  
	
  9002

  	
   

  	
  23:01

  	
   

  	
  23:06

  	
   

  	
   

  	
   

  	
  551 MIDLAND AVE

  	
   

  	
   

  	
   

  	
  SI

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  	
   

  	
  [      ]

  
	
  E

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  End of Route

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Total fares:

  	
   

  	
  $

  	
  10.50

  	
   

  	
   

  	
   

  	
   

  
																												

 

 2

 

CONTRACT NUMBER
00D7815

ATTACHMENT
10

CURRENT
PARATRANSIT FLEET

 

Paratransit Vehicles

 

	
   

  	
   

  	
  Bronx

  	
   

  	
  Manhattan

  	
   

  	
  Staten Island

  	
   

  	
  Bklyn 1

  	
   

  	
  Bklyn 2

  	
   

  	
  Queens

  	
   

  	
  Overnight

  	
   

  	
  Total Vehicles

  	
   

  
	
  2000 Goshen Option

  	
   

  	
  8

  	
   

  	
  11

  	
   

  	
  5

  	
   

  	
  9

  	
   

  	
  9

  	
   

  	
  15

  	
   

  	
  5

  	
   

  	
  62

  	
   

  
	
  1996 Metrotrans Classic
  20

  	
   

  	
  3

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  3

  	
   

  
	
  1994 Metrotrans Classic
  II

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1995 Metrotrans Classic
  II

  	
   

  	
  3

  	
   

  	
  4

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  7

  	
   

  
	
  1996 Metrotrans Classic
  II

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  3

  	
   

  	
  3

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  6

  	
   

  
	
  1997 Metrotrans Classic
  II

  	
   

  	
  13

  	
   

  	
  16

  	
   

  	
  3

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  32

  	
   

  
	
  1998 Metrotrans Classic
  II

  	
   

  	
  11

  	
   

  	
  14

  	
   

  	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  30

  	
   

  
	
  1995 Metrotrans Minivan

  	
   

  	
  1

  	
   

  	
  1

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  2

  	
   

  
	
  1994 Ford Crown Vic

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1995 Ford Crown Vic

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  10

  	
   

  	
  13

  	
   

  	
  13

  	
   

  	
  18

  	
   

  	
   

  	
   

  	
  54

  	
   

  
	
  1997 Ford Crown Vic

  	
   

  	
  6

  	
   

  	
  8

  	
   

  	
  8

  	
   

  	
  2

  	
   

  	
  2

  	
   

  	
  2

  	
   

  	
   

  	
   

  	
  28

  	
   

  
	
  1996 Girardin Bluebird

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  8

  	
   

  	
  8

  	
   

  	
  11

  	
   

  	
   

  	
   

  	
  27

  	
   

  
	
  1997 Girardin Bluebird

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  1

  	
   

  	
  1

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  2

  	
   

  
	
  1998 Girardin Bluebird

  	
   

  	
  5

  	
   

  	
  7

  	
   

  	
   

  	
   

  	
  10

  	
   

  	
  10

  	
   

  	
  16

  	
   

  	
   

  	
   

  	
  48

  	
   

  
	
  1996 Ford Champion

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  2

  	
   

  	
  2

  	
   

  	
  3

  	
   

  	
   

  	
   

  	
  7

  	
   

  
	
  1997 Ford Champion

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  1

  	
   

  	
   

  	
   

  	
  1

  	
   

  
	
  1996 Ford Braun

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  3

  	
   

  	
  3

  	
   

  	
  6

  	
   

  	
   

  	
   

  	
  12

  	
   

  
	
  1998 Goshen Pacer

  	
   

  	
  4

  	
   

  	
  6

  	
   

  	
  3

  	
   

  	
  19

  	
   

  	
  19

  	
   

  	
  28

  	
   

  	
   

  	
   

  	
  79

  	
   

  
	
  1999 Goshen Pacer II

  	
   

  	
  3

  	
   

  	
  5

  	
   

  	
  3

  	
   

  	
  14

  	
   

  	
  14

  	
   

  	
  20

  	
   

  	
   

  	
   

  	
  59

  	
   

  
	
  2000 Goshen Pacer II

  	
   

  	
  8

  	
   

  	
  11

  	
   

  	
   

  	
   

  	
  12

  	
   

  	
  12

  	
   

  	
  19

  	
   

  	
   

  	
   

  	
  62

  	
   

  
	
  1999 Coach &
  Equipment Phoenix

  	
   

  	
  12

  	
   

  	
  14

  	
   

  	
  1

  	
   

  	
  9

  	
   

  	
  9

  	
   

  	
  15

  	
   

  	
   

  	
   

  	
  60

  	
   

  
	
  2000 Coach &
  Equipment Phoenix

  	
   

  	
  3

  	
   

  	
  4

  	
   

  	
   

  	
   

  	
  5

  	
   

  	
  5

  	
   

  	
  8

  	
   

  	
   

  	
   

  	
  25

  	
   

  
	
  1999 Coach &
  Equipment Phoenix 2

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  3

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  3

  	
   

  
	
  2000 Coach &
  Equipment Phoenix 2

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  6

  	
   

  
	
  Total Vehicles by
  Carrier

  	
   

  	
  80

  	
   

  	
  101

  	
   

  	
  47

  	
   

  	
  110

  	
   

  	
  110

  	
   

  	
  162

  	
   

  	
  5

  	
   

  	
  615

  	
   

  
	
  Average Years in Service

  	
   

  	
  1.82

  	
   

  	
  1.7

  	
   

  	
  2

  	
   

  	
  1.78

  	
   

  	
  1.78

  	
   

  	
  1.66

  	
   

  	
  0

  	
   

  	
  1.75

  	
   

  

 

 

 

 

	
  Transit Facility Management Corp.

  	
   

  	
  A TRANSIT
  ALLIANCE COMPANY

  
	
  165-25 147th Avenue, Jamaica, New York 11434-5295

  	
   

  	
   

  	
  Jerome Cooper

  
	
  Tel. (718) 995-4700 Fax (718) 995-4712

  	
   

  	
   

  	
  President

  

 

November 9, 2000

New York City Transit
Authority

RFP Number 00D7815

130 Livingston Street,
Bid Desk

Brooklyn, NY 11201-5190

	
  Attrn:

  	
   

  	
  Timothy P. Rooney, Assistant Chief Procurement
  Officer

  
	
   

  	
   

  	
   

  
	
  Re:

  	
   

  	
  Access-A-Ride Paratransit Transportation Service

  

 

Dear Mr. Rooney:

We appreciate the opportunity
you provided us last week to meet and explain elements of our proposal to
operate Access-A-Ride paratransit service under contract to MTA New York City
Transit. The dialog was very helpful in gaining additional insights into the
service.

As a result of that
discussion our proposal has been reviewed and adjusted. Attached are revised
price proposal sheets that reflect the adjustments we have made. Should any
further explanation be necessary please do not hesitate to call.

Employee Benefits

We reexamined the
benefits rate used and have been able to reduce it to 28 percent by careful
thought and analysis of our health benefits and pension costs. A reduction in
non-fixed benefits expense from 10.45 percent to 8.45 percent represents a 19
percent decrease.

Our fixed benefit rate
costs have not changed and are as follows:

	
  Social security

  	
   

  	
  7.65 percent

  
	
  Workers’
  compensation

  	
   

  	
  6.00 percent

  
	
  Unemployment

  	
   

  	
  1.90 percent

  
	
  Vacation
  (assumes two weeks vacation per year)

  	
   

  	
  4.00 percent

  
	
  Total

  	
   

  	
  19.55 percent

  

 

Mobilization

MTA New York City Transit
asked if Transit Facility Management would accept an incremental mobilization,
and accept work in discrete intervals as drivers complete their training. This
request is acceptable. As our drivers complete their training we will accept
vehicles and begin service.

This incremental
mobilization affects our proposal slightly. The personnel and facility costs
are all one-time expenses that will be charged in accordance with our proposal.
The cost of hiring employees will be charged throughout the incremental
mobilization period as incurred.

Line 4. The
number of hours allocated to the assistant operations managers has been reduced
from 2,080 hours to 480 hours. This revised number reflects a mobilization
period of six weeks for these managers instead of six months.

Our proposal continues to
include two assistant operations managers . We firmly believe that these people
are necessary in order to provide effective managerial control over the entire
operation during all operating hours. This plan ensures that there will always
be an individual available with the authority and discretion to take whatever
action might be necessary for the safe, efficient, and effective operation of
the paratransit service. The manager in charge will be able to assist
dispatchers during especially heavy work periods and will set priorities for
the maintenance staff.

Line 5. With an
incremental mobilization we have been able to reduce the number of safety and
training managers during mobilization to a single individual working a total of
1,040 hours (six months). This period will accommodate several training classes
for vehicle operators, as well as the preparation of related training
materials.

Line 6. We have
reviewed the proposed wages to be paid to a data entry clerk and the importance
of the work to be performed by the clerk. In light of the current labor market
we do not believe that we will be able to attract a qualified clerk for less
than the amount proposed, and therefore no modification to the price is given.

Line 7. We have
adjusted the proposed dispatcher hours. In addition we have also included an
increase in the proposed hourly rate. The two increases insure that each
dispatcher will not be overburdened in their critical functions, and that
knowledgeable people with an intimate familiarity with the City’s streets can
be attracted to these positions.

Line 14. The
price for a fax machine is reduced to $495, the cost of a Hewlett Packard model
920 fax machine.

Line 15. The telephone
equipment to be set up is an NEC NEAX 2000 IVS2 centralized system. It provides
voice mail, auto-attendant, and a call accounting package. The auto-attendant
distributes calls to the appropriate department and allows the caller to search
for a person’s extension via the first three letters of his or her last name.
The call accounting feature keeps track of incoming and outbound calls logging
the date, time of call, phone number, and length of call. There will be an
absolute virtual link allowing for sharing of dial tone, and

 2
 

 

one touch intercom and
paging over the network. The automatic call distribution network will
prioritize calls coming into the queue. The phone system will have a day and
night greeting with call routing capabilities.

Line 25. We
have changed the specification of the laser printer from an HP 4050 to an HP
2100. While a non-networked version of this printer sells for approximately
$600, we will require a networked version since multiple computers will be
sharing this single printer. The price is reduced from $1,629 to $1,038.

Line 30. We
have changed our proposed two-way communication system to a Nextel system. The
initial cost per unit for Nextel service is $60 ($10 for the equipment itself
and $50 for service activation).

Line 31. A $200
uniform allowance will permit each operator to select a package of clothing. A
typical package will include five shirts, two pairs of slacks, a cap, and a
jacket.

Line 32.
Initial vehicle operator training costs are reduced from $1,400 to $1,040 by
reducing the hourly rate paid to employees during the training period.

Line 33. The
original price proposed for drug and alcohol testing included four hours of
paid time (at $14.50 per hour) to the person being tested. We have reduced that
time to two hours. The cost of the two tests remain $90, and the total price
per safety-sensitive employee is reduced from $150 to $120.

Fixed Costs

Line 4. We
continue to propose two assistant operations managers for the reasons outlined
above for line 4, mobilization costs.

Line 7. We
continue to propose a wage rate of $12.50 per hour for the reasons outlined
above for line 6, mobilization costs.

Line 8. The
number of dispatchers is increased from four to eight, and their wage rates
increased to $15.00 per hour, for the reasons outlined above for line 7,
mobilization costs.

Line 14. The
extension for parking in excess of fifty vehicles is corrected to $0. Upon
expansion beyond fifty vehicles the specified rate of $1,200 per vehicle per
year will apply.

Line 20. Nextel
service will be provided at a rate of $55 per month, tax inclusive, for
unlimited two-way service.

Line 21. Annual
fax machine usage and service is reduced from $250 to $50.

 3
 

 

Line 22. Safety
and training costs are represented by a blended rate that includes both (1)
annual retraining of employees and (2) initial vehicle operator training of new
employees. The charge for annual retraining is for three days per vehicle
operator. The charge for new employee testing consists of the charge for
initial vehicle operator training (as specified in the mobilization costs)
multiplied by the anticipated employee turnover rate. The charge for new
employee testing reflects the lower training rate used in line 32 of
mobilization expenses, and so the blended rate is reduced to $670.

Line 25.
Non-revenue vehicle maintenance is reduced from $6,000 per year to $1,200 per
year.

Line 26.
Non-revenue vehicle fuel is reduced from $5,925 per year to $4,000 per year.

Line 27.
Non-revenue vehicle tolls are reduced from $2,200 per year to $1,500 per year.

Line 28. An
annual uniform allowance is provided in order to allow each vehicle operator to
select new uniform items that might wear out. A cleaning allowance is provided
to ensure that drivers maintain a neat and clean appearance.

Line 32. We are
able to reduce the charges for drug and alcohol testing from $212 to $125. This
is a blended rate that includes both (1) random testing of safety-sensitive
employees and (2) initial testing of new employees. The charge for random
testing consists of the separate expenses for drug testing and alcohol testing
(including two hours wages for the tested employee) multiplied by the rate of
testing specified at 49 C.F.R. §§ 653.47 and 654.35. The charge for new
employee testing consists of the charge for both drug and alcohol testing (as
specified in the mobilization costs) multiplied by the anticipated employee
turnover rate.

Lines 33 through 35.
Expenses relating to primer cartridges are moved from lines 4 through 6,
variable expenses, to lines 33 through 35, fixed expenses. The number of
cartridges to be used per year is reduced to four cartridges of each type.

Maintenance Costs

All labor hours listed on
lines 1, 2, and 3 for each vehicle type are reduced. In our original proposal
we anticipated a maintenance work force of approximately twenty-one people
based upon age “B” vehicles, distributed as required among small vans, large
vans, and sedans. We revise our proposal to yield a work force of approximately
ten people based on age “B” vehicles.

Line 1. We will
reduce the unit price for mechanics from $23.11 to $21.00 per hour.

 4
 

 

Variable Costs

Line 1. We closely
examined the rate we proposed for vehicle operators to determine if a lower
amount could be specified. As long time transit managers, we have extensive
experience in hiring drivers in a wide variety of operating environments, including
traditional transit operations, school bus operations, and demand-response
operations. Using this knowledge and experience in attempting to hire and
retain qualified drivers in this very tight labor market, we believe the
specified rate is necessary for us to be able to recruit a sufficient number of
qualified driven to be able to operate the service reliably. For example, in
school bus contracts where the starting salary is $10.00 to $11.00 per hour we
have been unable to attract qualified driven. Other bus companies are
struggling to obtain drivers and are offering many types of bonuses to attract
drivers with only limited success.

To operate quality
paratransit service requires a stable work force of well-trained qualified
drivers. We believe that a lower wage rate will seriously affect our ability to
attract and retain the kind of work force necessary to ensure a safe and high
quality operation.

Historically we have
enjoyed a high retention rate because of our good benefit package and our
equitable wage rate. We anticipate a long and amiable association with MTA New
York City Transit and are certain that our staff will be with us for many years.

Line 3. The
number of gallons of fuel consumed is reduced from 212,500 to 150,000.

Pass-Through Costs

No adjustments.

Exceptions to Contract

Based on our discussion
relating to the reasonableness of directives from MTA New York City Transit we
suggest the following amendments to article 211 of the general contract
provisions. In paragraph B add an additional sentence to read, “The parties
each agree to adhere to a standard of reasonableness in their respective
discretionary acts, and that the DRO shall consider the reasonableness of such
discretionary acts in his decision.” In paragraph C add an additional sentence
to read, “The Court may consider de novo the
issue of the parties’ reasonableness in their respective discretionary acts.”

We also suggest that a
force majeure paragraph be added that reads as follows: “Transit Facility
Management shall not be deemed or declared to be in default, nor charged for
liquidated damages, for a delay in providing or failure to provide services
under this Contract due to causes beyond Transit Facility Management’s control.
Such causes of excusable delay or failure to provide service include but are
not limited to acts of God or of public enemies, fires, floods, acts of terrorism,
injunctions, epidemics, quarantines, freight embargoes, government
commandeering of facilities or equipment, and road closings. Strikes and work
stoppages shall also constitute a cause of excusable delay or failure to
provide service. Such delay or failure to provide services is excusable and
excused only for so long as, and to the extent, that the reason for the delay
or failure to provide services continues, including reasonable recovery time.”

 5
 

 

Heavy Repairs

As requested, the
following are samples of costs for heavy repairs exclusive of labor.

	
  Diesel engine rebuild,
  7.3-liter

  	
   

  	
  $

  	
  4,595

  	
   

  
	
  Transmission rebuild

  	
   

  	
  $

  	
  1,700

  	
   

  
	
  Wheelchair lift replacement

  	
   

  	
  $

  	
  3,100

  	
   

  
	
  A/C compressor (each)

  	
   

  	
  $

  	
  475

  	
   

  

 

Expansion Plan

As vehicles are added to
the fleet in excess of fifty, the 55th, 65th, 75th, and 85th will be considered
additional “spare” vehicles beyond the existing five spare vehicles. As service
expands the following adjustments will be made to our proposal. All prices
shall be adjusted by the CPI inflator then in effect, as applicable.

MOBILIZAITON COSTS

In order to assure
complete employee training, certain individuals will be placed on the payroll
in advance of operating additional vehicles. A new dispatcher will be hired
eight weeks in advance and new data entry clerks will be hired four weeks in
advance.

	
  New dispatcher

  	
   

  	
  $

  	
  4,800

  	
   

  
	
  Benefits

  	
   

  	
  $

  	
  1,344

  	
   

  
	
  Other overhead

  	
   

  	
  $

  	
  298

  	
   

  
	
  Total

  	
   

  	
  $

  	
  6,442

  	
   

  

 

	
  New data entry clerk

  	
   

  	
  $

  	
  2,000

  	
   

  
	
  Benefits

  	
   

  	
  $

  	
  560

  	
   

  
	
  Other overhead

  	
   

  	
  $

  	
  124

  	
   

  
	
  Total

  	
   

  	
  $

  	
  2,684

  	
   

  

For each additional vehicle added to the fleet, an
additional Nextel unit shall be acquired at a cost of $60. In addition two
uniform allowances at $200 each, two training sessions at $1,040 each, and two
drug and alcohol tests at $120 each shall be charged.

	
  Nextel unit and activation

  	
   

  	
  $           60

  	
   

  
	
  Uniform allowance

  	
   

  	
  $         400

  	
   

  
	
  Initial vehicle operator training

  	
   

  	
  $      2,080

  	
   

  
	
  Drug and alcohol testing

  	
   

  	
  $         240

  	
   

  
	
  Total

  	
   

  	
  $      2,780

  	
   

  

 6
 

 

FIXED COSTS

For each additional seven
vehicles added to the fleet an additional dispatcher shall be added to fixed
costs at the rate of $15.00 per hour for 2,080 hours, per year.

	
  New dispatcher

  	
   

  	
  $

  	
  31,200

  	
   

  
	
  Benefits

  	
   

  	
  $

  	
  8,736

  	
   

  
	
  Other overhead

  	
   

  	
  $

  	
  1,934

  	
   

  
	
  Sub-total

  	
   

  	
  $

  	
  41,870

  	
   

  
	
  Profit

  	
   

  	
  $

  	
  3,873

  	
   

  
	
  Total

  	
   

  	
  $

  	
  45,743

  	
   

  

When the fleet reaches seventy vehicles an additional
data entry clerk shall be added to fixed costs at the rate of $12.50 per hour
for 2,080 hours, per year.

	
  New data entry clerk

  	
   

  	
  $

  	
  26,000

  	
   

  
	
  Benefits

  	
   

  	
  $

  	
  7,280

  	
   

  
	
  Other overhead

  	
   

  	
  $

  	
  1,612

  	
   

  
	
  Sub-total

  	
   

  	
  $

  	
  34,892

  	
   

  
	
  Profit

  	
   

  	
  $

  	
  3,228

  	
   

  
	
  Total

  	
   

  	
  $

  	
  38,120

  	
   

  

For each additional vehicle fixed costs shall be
increased by $4,644, allocated as follows.

	
  Nextel service

  	
   

  	
  $

  	
  660

  	
   

  
	
  Parking

  	
   

  	
  $

  	
  1,200

  	
   

  
	
  Safety and training costs

  	
   

  	
  $

  	
  1,340

  	
   

  
	
  Motor vehicle tax

  	
   

  	
  $

  	
  400

  	
   

  
	
  Uniform and cleaning allowance

  	
   

  	
  $

  	
  400

  	
   

  
	
  Drug and alcohol testing

  	
   

  	
  $

  	
  250

  	
   

  
	
  Sub-total

  	
   

  	
  $

  	
  4,250

  	
   

  
	
  Profit

  	
   

  	
  $

  	
  394

  	
   

  
	
  Total

  	
   

  	
  $

  	
  4,644

  	
   

  

 7
 

 

Concluding Remarks

Revised price proposal
sheets reflecting changes are attached.

Once again we thank you
for including us in the process of selecting carriers to operate Access-A-Ride paratransit
service in New York City. Please call me should you have any further questions.

 

	
  

  	
  Very truly
  yours,

  
	
   

  	
   

  
	
   

  	
  /s/ Stan
  Brettschneider

  	
   

  
	
   

  	
   

  
	
   

  	
  Stan Brettschneider

  
	
   

  	
  Vice President

  

 

 8

 

Contract
00D7815 City-Wide Primary Paratransit Service

Price Proposal

Proposer: Transit Facility Management Corp.

MOBILIZATION COSTS

	
  

  	
   

  	
  ZONE: Brooklyn 1

  	
   

  	
   

  	
   

  	
  Proposed Number of
  Revenue Vehicles: 50

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Line #

  	
   

  	
  Item

  	
   

  	
  Number of

  Positions

  	
   

  	
  # of Hours

  	
   

  	
  Unit of 

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Personnel
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Salaried

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  Project manager

  	
   

  	
  1

  	
   

  	
  1,040

  	
   

  	
  per year

  	
   

  	
  $

  	
  85,000

  	
   

  	
  $

  	
  42,500

  	
   

  
	
  2

  	
   

  	
  Operations manager

  	
   

  	
  1

  	
   

  	
  1,040

  	
   

  	
  per year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  41,250

  	
   

  
	
  3

  	
   

  	
  Maintenance manager

  	
   

  	
  1

  	
   

  	
  1,040

  	
   

  	
  per year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  41,250

  	
   

  
	
  4

  	
   

  	
  Assistant operations
  manager

  	
   

  	
  2

  	
   

  	
  480

  	
   

  	
  per year

  	
   

  	
  $

  	
  40,000

  	
   

  	
  $

  	
  9,231

  	
   

  
	
  5

  	
   

  	
  Safety and training
  manager

  	
   

  	
  1

  	
   

  	
  1,040

  	
   

  	
  per year

  	
   

  	
  $

  	
  50,000

  	
   

  	
  $

  	
  25,000

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
  Hourly

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
  Data entry clerk

  	
   

  	
   

  	
   

  	
  180

  	
   

  	
  per hour

  	
   

  	
  $

  	
  12.50

  	
   

  	
  $

  	
  2,000

  	
   

  
	
  7

  	
   

  	
  Dispatcher

  	
   

  	
   

  	
   

  	
  2,580

  	
   

  	
  per hour

  	
   

  	
  $

  	
  15.00

  	
   

  	
  $

  	
  38,400

  	
   

  
	
  8

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  9

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  10

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  11

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Personnel Costs, w/o Benefits (Sum of 1-11,
  Above)

  	
   

  	
  $

  	
  199,631

  	
  A

  
	
  

  	
   

  	
   

  	
   

  	
  Benefits % 28 (A Times Benefits Percentage)

  	
   

  	
  $

  	
  55,897

  	
  B

  
	
   

  	
   

  	
   

  	
   

  	
  Other Overhead % 6.2 (A Times Overhead Percentage)

  	
   

  	
  $

  	
  12,377

  	
  C

  
	
  

  	
   

  	
   

  	
   

  	
  Personnel Costs (A+B+C)

  	
   

  	
  $

  	
  267,904

  	
  D

  

 

	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Unit of

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Line #

  	
   

  	
  Item

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
   

  	
   

  	
  Facility
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  12

  	
   

  	
  Above-ground fuel
  system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  45,000

  	
   

  	
  $

  	
  45,000

  	
   

  
	
  13

  	
   

  	
  Automatic power
  transfer switch

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  10,000

  	
   

  	
  $

  	
  10,000

  	
   

  
	
  14

  	
   

  	
  Fax system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  495

  	
   

  	
  $

  	
  495

  	
   

  
	
  15

  	
   

  	
  Telephone system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  7,500

  	
   

  	
  $

  	
  7,500

  	
   

  
	
  16

  	
   

  	
  Desks and chairs

  	
   

  	
  5

  	
   

  	
  each

  	
   

  	
  $

  	
  433

  	
   

  	
  $

  	
  2,165

  	
   

  
	
  17

  	
   

  	
  File cabinets

  	
   

  	
  10

  	
   

  	
  each

  	
   

  	
  $

  	
  270

  	
   

  	
  $

  	
  2,700

  	
   

  
	
  18

  	
   

  	
  Computer: Compaq
  Deskpro EP

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  1,627

  	
   

  	
  $

  	
  3,254

  	
   

  
	
  19

  	
   

  	
  Printer: HP LaserJet 8100

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  2,579

  	
   

  	
  $

  	
  2,579

  	
   

  
	
  20

  	
   

  	
  Internal print server:
  HP JetDirect 600N

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  325

  	
   

  	
  $

  	
  325

  	
   

  
	
  21

  	
   

  	
  Printer: Epson DFX-8500

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  2,400

  	
   

  	
  $

  	
  4,800

  	
   

  
	
  22

  	
   

  	
  Ethernet print server:
  Epson 10/100...

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  300

  	
   

  	
  $

  	
  600

  	
   

  
	
  23

  	
   

  	
  Dual speed hub: 3Com Superstack
  II

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  620

  	
   

  	
  $

  	
  620

  	
   

  
	
  24

  	
   

  	
  Computer: Micron ClientPro
  CN

  	
   

  	
  3

  	
   

  	
  each

  	
   

  	
  $

  	
  2,195

  	
   

  	
  $

  	
  6,585

  	
   

  
	
  25

  	
   

  	
  Printer: HP LaserJet
  2100

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  1,038

  	
   

  	
  $

  	
  1,038

  	
   

  
	
  26

  	
   

  	
  Shielded CAT 5e cable,
  1000-ft

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  194

  	
   

  	
  $

  	
  388

  	
   

  
	
  27

  	
   

  	
  CAT 5e patch panel, 24
  port

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  136

  	
   

  	
  $

  	
  136

  	
   

  
	
  28

  	
   

  	
  Hinged wall mount

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  50

  	
   

  	
  $

  	
  50

  	
   

  
	
  29

  	
   

  	
  Computer supplies (packs, faceplates, etc)

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  500

  	
   

  	
  $

  	
  500

  	
   

  
	
  30

  	
   

  	
  Nextel units and
  activation

  	
   

  	
  75

  	
   

  	
  each

  	
   

  	
  $

  	
  60

  	
   

  	
  $

  	
  4,500

  	
   

  
	
  31

  	
   

  	
  Uniform allowance

  	
   

  	
  90

  	
   

  	
  per vehicle operator

  	
   

  	
  $

  	
  200

  	
   

  	
  $

  	
  18,000

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Facility Costs (Sum of 12-31, Above)

  	
   

  	
  $

  	
  111,236

  	
   E

  

 

	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Unit of

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit
  Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Other
  Required Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  32

  	
   

  	
  Initial vehicle
  operator training

  	
   

  	
  90

  	
   

  	
  per vehicle operator

  	
   

  	
  $

  	
  1,040

  	
   

  	
  $

  	
  93,600

  	
   

  
	
  33

  	
   

  	
  Drug and alcohol
  testing

  	
   

  	
  103

  	
   

  	
  per safety-sensitive
  empl

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  12,360

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Other Required
  Costs (Sum of 32-33, Above)

  	
   

  	
  $

  	
  105,960

  	
  F

  
	
  

  	
   

  	
   

  	
   

  	
  Total Mobilization
  Costs (D+E+F)

  	
   

  	
  $

  	
  485,099

  	
  G

  

NOTES:

Line items any left blank
are for Proposers to specify items and costs.

 

Contract
00D7815 City-Wide Primary Paratransit Service

Price Proposal

Proposer: Transit Facility Management Corp.

FIXED COSTS

	
   

  	
   

  	
  ZONE:   Brooklyn 1

  	
   

  	
   

  	
   

  	
  Proposed Number of
  Revenue Vehicles:   50

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Line #

  	
   

  	
  Item

  	
   

  	
  Number of

  Positions

  	
   

  	
  # of Hours

  	
   

  	
  Unit of 

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Personnel
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Salaried

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  Project manager

  	
   

  	
  1

  	
   

  	
  2,060

  	
   

  	
  per year

  	
   

  	
  $

  	
  85,000

  	
   

  	
  $

  	
  85,000

  	
   

  
	
  2

  	
   

  	
  Operations manager

  	
   

  	
  1

  	
   

  	
  2,060

  	
   

  	
  per year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  82,500

  	
   

  
	
  3

  	
   

  	
  Maintenance manager

  	
   

  	
  1

  	
   

  	
  2,060

  	
   

  	
  per year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  82,500

  	
   

  
	
  4

  	
   

  	
  Assistant operations
  manager

  	
   

  	
  2

  	
   

  	
  4,160

  	
   

  	
  per year

  	
   

  	
  $

  	
  40,000

  	
   

  	
  $

  	
  80,000

  	
   

  
	
  5

  	
   

  	
  Safety and training
  manager

  	
   

  	
  1

  	
   

  	
  2,060

  	
   

  	
  per year

  	
   

  	
  $

  	
  50,000

  	
   

  	
  $

  	
  50,000

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Hourly

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  7

  	
   

  	
  Data entry clerk

  	
   

  	
   

  	
   

  	
  2,060

  	
   

  	
  per hour

  	
   

  	
  $

  	
  12.50

  	
   

  	
  $

  	
  26,000

  	
   

  
	
  8

  	
   

  	
  Dispatcher

  	
   

  	
   

  	
   

  	
  16,640

  	
   

  	
  per hour

  	
   

  	
  $

  	
  15.00

  	
   

  	
  $

  	
  248,600

  	
   

  
	
  9

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  10

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  11

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  12

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Personnel Costs, w/o Benefits (Sum of 1-12,
  Above)

  	
   

  	
  $

  	
  655,600

  	
  H

  
	
   

  	
   

  	
   

  	
   

  	
  Benefits % 28 (H Times Benefits Percentage)

  	
   

  	
  $

  	
  183,568

  	
  I

  
	
   

  	
   

  	
   

  	
   

  	
  Other Overhead % 6.2 (H Times Overhead Percentage)

  	
   

  	
  $

  	
  40,647

  	
  J

  
	
   

  	
   

  	
   

  	
   

  	
  Profit % 9.25 (H Times Profit Percentage)

  	
   

  	
  $

  	
  81,383

  	
  K

  
	
   

  	
   

  	
   

  	
   

  	
  Personnel Costs (H+I+J+K)

  	
   

  	
  $

  	
  961,198

  	
  L

  

 

	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Unit of

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Line #

  	
   

  	
  Item

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Facility
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  13

  	
   

  	
  Rent (including parking for 50 vehicles)

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $           12,000

  	
   

  	
  $          144,000

  	
   

  
	
  14

  	
   

  	
  Parking (in excess of 50 vehicles)

  	
   

  	
  0

  	
   

  	
  per vehicle

  	
   

  	
  $             1,200

  	
   

  	
  $                     0

  	
   

  
	
  15

  	
   

  	
  Telephone

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $             1,250

  	
   

  	
  $            15,000

  	
   

  
	
  16

  	
   

  	
  Utilities

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $             2,500

  	
   

  	
  $            30,000

  	
   

  
	
  17

  	
   

  	
  Facility insurance

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $                500

  	
   

  	
  $              6,000

  	
   

  
	
  18

  	
   

  	
  Facility maintenance

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $             1,450

  	
   

  	
  $            17,400

  	
   

  
	
  19

  	
   

  	
  Facility security

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $                865

  	
   

  	
  $            10,380

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Facility Costs
  (Sum of 13-19, Above)

  	
   

  	
  $          222,780

  	
  M

  

 

	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Unit of

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit
  Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Other
  Required Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  20

  	
   

  	
  Nextel service

  	
   

  	
  75

  	
   

  	
  per unit

  	
   

  	
  $

  	
  660

  	
   

  	
  $

  	
  49,500

  	
   

  
	
  21

  	
   

  	
  Fax machines

  	
   

  	
  1

  	
   

  	
  per machine

  	
   

  	
  $

  	
  50

  	
   

  	
  $

  	
  50

  	
   

  
	
  22

  	
   

  	
  Safety and training
  costs

  	
   

  	
  90

  	
   

  	
  per vehicle operator

  	
   

  	
  $

  	
  670

  	
   

  	
  $

  	
  60,300

  	
   

  
	
  23

  	
   

  	
  Non-revenue vehicle
  maintenance

  	
   

  	
  4

  	
   

  	
  per non-revenue vehicle

  	
   

  	
  $

  	
  1,200

  	
   

  	
  $

  	
  4,800

  	
   

  
	
  24

  	
   

  	
  Non-revenue fuel

  	
   

  	
  4

  	
   

  	
  per non-revenue vehicle

  	
   

  	
  $

  	
  4,000

  	
   

  	
  $

  	
  16,000

  	
   

  
	
  25

  	
   

  	
  Non-revenue tolls

  	
   

  	
  4

  	
   

  	
  per non-revenue vehicle

  	
   

  	
  $

  	
  1,500

  	
   

  	
  $

  	
  6,000

  	
   

  
	
  26

  	
   

  	
  Computer equipment
  maintenance

  	
   

  	
  5

  	
   

  	
  per computer

  	
   

  	
  $

  	
  750

  	
   

  	
  $

  	
  3,750

  	
   

  
	
  27

  	
   

  	
  Motor vehicle tax

  	
   

  	
  55

  	
   

  	
  per vehicle

  	
   

  	
  $

  	
  400

  	
   

  	
  $

  	
  22,000

  	
   

  
	
  28

  	
   

  	
  Uniform and cleaning
  allowance

  	
   

  	
  90

  	
   

  	
  per vehicle operator

  	
   

  	
  $

  	
  200

  	
   

  	
  $

  	
  18,000

  	
   

  
	
  29

  	
   

  	
  Outside auditing fees

  	
   

  	
  1

  	
   

  	
  per year

  	
   

  	
  $

  	
  10,000

  	
   

  	
  $

  	
  10,000

  	
   

  
	
  30

  	
   

  	
  Drug and alcohol
  testing

  	
   

  	
  102

  	
   

  	
  per safety-sensitive
  empl

  	
   

  	
  $

  	
  125

  	
   

  	
  $

  	
  12,750

  	
   

  
	
  31

  	
   

  	
  Printer cartridge: HP
  LaserJet 8100

  	
   

  	
  1

  	
   

  	
  per year

  	
   

  	
  $

  	
  205

  	
   

  	
  $

  	
  205

  	
   

  
	
  32

  	
   

  	
  Printer cartridge: HP
  LaserJet 8100

  	
   

  	
  1

  	
   

  	
  per year

  	
   

  	
  $

  	
  127

  	
   

  	
  $

  	
  127

  	
   

  
	
  33

  	
   

  	
  Printer ribbon: Epson
  DFX-8500

  	
   

  	
  1

  	
   

  	
  per year

  	
   

  	
  $

  	
  33

  	
   

  	
  $

  	
  33

  	
   

  
	
  34

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
  35

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Other Required Costs (Sum of 20-35, Above)

  	
   

  	
  $

  	
  203,515

  	
  N

  
	
  

  	
   

  	
   

  	
   

  	
  Profit % 9.25 (N Times Profit Percentage)

  	
   

  	
  $

  	
  18,825

  	
  O

  
	
   

  	
   

  	
   

  	
   

  	
  Other Required Costs (N+O)

  	
   

  	
  $

  	
  222,340

  	
  P

  
	
  

  	
   

  	
   

  	
   

  	
  Total Fixed Costs (L+M+P)

  	
   

  	
  $

  	
  1,406,318

  	
  Q

  

NOTES:

Line items left blank are for Proposers to specify
items and costs.

These are one-year,
full-operation costs.

 

Contract 00D7815 City-Wide
Primary Paratransit Service

Price
Proposal

Proposer:
Transit Facility Management Corp.

MAINTENANCE
COSTS

	
  

  	
   

  	
  ZONE: 
  Brooklyn 1

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Revenue Small Van Maintenance:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Proposed Number of Small Vans: 38

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Personnel Costs PER Small Van PER Year

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
   

  	
   

  	
   

  	
   

  	
  “Age” A

  	
   

  	
  “Age” B

  	
   

  	
  “Age” C

  	
   

  	
  “Age” D

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Unit Price

  	
   

  
	
  1

  	
   

  	
  Mechanics

  	
   

  	
  62

  	
   

  	
  82

  	
   

  	
  91

  	
   

  	
  82

  	
   

  	
  $

  	
   

  	
  21.00

  	
   

  
	
  2

  	
   

  	
  Serviceman

  	
   

  	
  124

  	
   

  	
  165

  	
   

  	
  181

  	
   

  	
  165

  	
   

  	
  $

  	
   

  	
  12.25

  	
   

  
	
  3

  	
   

  	
  Fueler/Cleaner

  	
   

  	
  165

  	
   

  	
  165

  	
   

  	
  165

  	
   

  	
  165

  	
   

  	
  $

  	
   

  	
  10.00

  	
   

  
	
  4

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Benefits % 28

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other Overhead % 6.2

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other PER Small Van Costs PER Year

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
   

  	
   

  	
  “Age” A

  	
   

  	
  “Age” B

  	
   

  	
  “Age” C

  	
   

  	
  “Age” D

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  
	
  1

  	
   

  	
  Parts

  	
   

  	
  $

  	
  563

  	
   

  	
  $

  	
  750

  	
   

  	
  $

  	
  825

  	
   

  	
  $

  	
  750

  	
   

  
	
  2

  	
   

  	
  Fluids

  	
   

  	
  $

  	
  145

  	
   

  	
  $

  	
  145

  	
   

  	
  $

  	
  145

  	
   

  	
  $

  	
  145

  	
   

  
	
  3

  	
   

  	
  Tires

  	
   

  	
  $

  	
  588

  	
   

  	
  $

  	
  588

  	
   

  	
  $

  	
  588

  	
   

  	
  $

  	
  588

  	
   

  
	
  4

  	
   

  	
  Body Damage

  	
   

  	
  $

  	
  975

  	
   

  	
  $

  	
  975

  	
   

  	
  $

  	
  975

  	
   

  	
  $

  	
  975

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  NOTE:
  NYC Transit will calculate the extended price based on the actual vehicles
  allocated.

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Revenue Large Van Maintenance:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Proposed Number of Large Vans: 10

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Personnel Costs PER Large Van PER Year

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
   

  	
   

  	
   

  	
   

  	
  “Age” A

  	
   

  	
  “Age” B

  	
   

  	
  “Age” C

  	
   

  	
  “Age” D

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Unit
  Price

  	
   

  
	
  1

  	
   

  	
  Mechanics

  	
   

  	
  71

  	
   

  	
  95

  	
   

  	
  104

  	
   

  	
  95

  	
   

  	
  $

  	
  21.00

  	
   

  
	
  2

  	
   

  	
  Serviceman

  	
   

  	
  142

  	
   

  	
  189

  	
   

  	
  208

  	
   

  	
  189

  	
   

  	
  $

  	
  12.25

  	
   

  
	
  3

  	
   

  	
  Fueler/Cleaner

  	
   

  	
  189

  	
   

  	
  189

  	
   

  	
  189

  	
   

  	
  189

  	
   

  	
  $

  	
  10.00

  	
   

  
	
  4

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Benefits % 28

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other Overhead % 6.2

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other PER Large Van Costs PER Year

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
   

  	
   

  	
   

  	
   

  	
  “Age” A

  	
   

  	
  “Age” B

  	
   

  	
  “Age” C

  	
   

  	
  “Age” D

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  
	
  1

  	
   

  	
  Parts

  	
   

  	
  $

  	
  647

  	
   

  	
  $

  	
  863

  	
   

  	
  $

  	
  949

  	
   

  	
  $

  	
  863

  	
   

  
	
  2

  	
   

  	
  Fluids

  	
   

  	
  $

  	
  150

  	
   

  	
  $

  	
  150

  	
   

  	
  $

  	
  150

  	
   

  	
  $

  	
  150

  	
   

  
	
  3

  	
   

  	
  Tires

  	
   

  	
  $

  	
  660

  	
   

  	
  $

  	
  660

  	
   

  	
  $

  	
  660

  	
   

  	
  $

  	
  660

  	
   

  
	
  4

  	
   

  	
  Body Damage

  	
   

  	
  $

  	
  1,000

  	
   

  	
  $

  	
  1,000

  	
   

  	
  $

  	
  1,000

  	
   

  	
  $

  	
  1,000

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

NOTE: NYC
Transit will calculate the extended price based on the actual vehicles
allocated.

 

“Age” A means a vehicle that is both less than twelve months old AND
has less than 30,000 miles on the odometer.

 

“Age” B means a vehicle that is at least 12 months old and less than 36
months old, OR is less than 12 months old but has at least 30,000 an no more
than 90,000 miles on the odometer.

 

“Age” C means a vehicle that is either more than 36 months old OR has
more than 90,000 miles on the odometer.

 

“Age” D means a vehicle that has been rehabbed by NYC Transit. A rehab
means that the vehicle has new seating, wiring, brakes, transmission, air
conditioning and suspension installed as well as having passed NYS Department
of Transportation inspection.

 

Line items left blank are
for Proposers to specify items and costs.

Note that damage to the side wall of the vehicle tires will be entirely
the Contractor’s responsibility.

 

 

	
  

  	
   

  	
  Revenue Sedan Maintenance:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Proposed Number of Sedans: 2

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Personnel Costs PER Sedan PER Year

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
   

  	
   

  	
  “Age” A

  	
   

  	
  “Age” B

  	
   

  	
  “Age” C

  	
   

  	
  “Age” D

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Unit
  Price

  	
   

  
	
  1

  	
   

  	
  Mechanics

  	
   

  	
  31

  	
   

  	
  41

  	
   

  	
  45

  	
   

  	
  41

  	
   

  	
  $

  	
  21.00

  	
   

  
	
  2

  	
   

  	
  Serviceman

  	
   

  	
  62

  	
   

  	
  82

  	
   

  	
  91

  	
   

  	
  82

  	
   

  	
  $

  	
  12.25

  	
   

  
	
  3

  	
   

  	
  Fueler/Cleaner

  	
   

  	
  82

  	
   

  	
  82

  	
   

  	
  82

  	
   

  	
  82

  	
   

  	
  $

  	
  10.00

  	
   

  
	
  4

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Benefits % 26

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other Overhead % 6.2

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  Other PER Sedan Costs PER Year

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
   

  	
   

  	
  “Age” A

  	
   

  	
  “Age” B

  	
   

  	
  “Age” C

  	
   

  	
  “Age” D

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  
	
  1

  	
   

  	
  Parts

  	
   

  	
  $

  	
  375

  	
   

  	
  $

  	
  500

  	
   

  	
  $

  	
  550

  	
   

  	
  $

  	
  500

  	
   

  
	
  2

  	
   

  	
  Fluids

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  120

  	
   

  
	
  3

  	
   

  	
  Tires

  	
   

  	
  $

  	
  260

  	
   

  	
  $

  	
  260

  	
   

  	
  $

  	
  260

  	
   

  	
  $

  	
  260

  	
   

  
	
  4

  	
   

  	
  Body Damage

  	
   

  	
  $

  	
  1,050

  	
   

  	
  $

  	
  1,050

  	
   

  	
  $

  	
  1,050

  	
   

  	
  $

  	
  1,050

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  NOTE: NYC Transit will calculate the extended
  price based on the actual vehicles allocated.

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Maintenance Profit: 9.25%

  	
   

  	
   

  

 

“Age” A means a vehicle that is both less than twelve months old AND
has less than 30,000 miles on the odometer.

“Age” B means a vehicle that is at least 12 months old and less than 36
months old, OR is less than 12 months old but has at least 30,000 an no more
than 90,000 miles on the odometer.

“Age” C means a vehicle that is either more than 36 months old OR has
more than 90,000 miles on the odometer.

“Age” D means a vehicle that has been rehabbed by NYC Transit. A rehab
means that the vehicles has new seating, wiring, brakes, transmission, air
conditioning and suspension installed as well as having passed NYS Department
of Transportation inspection.

Line items left blank are for Proposers to specify items and costs.

Proposers on Sedans should propose on ALL Sedans for that Zone.

Proposers on Sedans should propose on ALL Sedans for that Zone

Note that damage to the side wall of the vehicle tires will be entirely
the Contractor’s responsibility.

 

Contract 00D7815 City-Wide
Primary Paratransit Service

Price
Proposal

Proposer:
Transit Facility Management Corp.

VARIABLE
AND PASS-THROUGH COSTS

ZONE:  Brooklyn 1

	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Unit of

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Line #

  	
   

  	
  Item

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Variable Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  Vehicle operators

  	
   

  	
  139,598

  	
   

  	
  hours

  	
   

  	
  $

  	
  14.50

  	
   

  	
  $

  	
  2,024,171

  	
   

  
	
  

  	
   

  	
  Benefits % 28 (R Times
  Benefits Percentage)

  	
   

  	
  $

  	
  566,767.88

  	
   

  
	
  2

  	
   

  	
  Road/operator
  supervisors

  	
   

  	
  8,320

  	
   

  	
  hours

  	
   

  	
  $

  	
  14.50

  	
   

  	
  $

  	
  120,640

  	
   

  
	
  

  	
   

  	
  Benefits % 28 (T Times
  Benefits Percentage)

  	
   

  	
  $

  	
  33,779.20

  	
   

  
	
  3

  	
   

  	
  Fuel

  	
   

  	
  150,000

  	
   

  	
  gallons

  	
   

  	
  $

  	
  1.60

  	
   

  	
  $

  	
  240,000

  	
   

  
	
  4

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
  Subtotal Variable Cost
  (Sum of 1-6, Above)

  	
   

  	
  $

  	
  2,985,358

  	
   X

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
  Variable Profit 9.25 (X
  Times Profit %)

  	
   

  	
  $

  	
  276,146

  	
   Y

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
  Total Variable Cost with
  Profit: (X+Y)

  	
   

  	
  $

  	
  3,261,504

  	
   Z

  
	
   

  	
   

  	
  Per Vehicle Calculations:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
  Vehicle Service Hours
  Proposed:

  	
   

  	
  139,598

  	
   AA

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Variable Cost Plus
  Profit Per Vehicle Hour (AA Divided By Z)

  	
   

  	
  $

  	
  23.36

  	
   BB

  

 

	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Unit of

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Pass-Through Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  Vehicle Leases (To Be
  Determined by NYC Transit)

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  2

  	
   

  	
  Revenue Tolls (To Be
  Determined by NYC Transit)

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  3

  	
   

  	
  Revenue Vechicle
  Insurance

  	
   

  	
  55

  	
   

  	
  vehicles

  	
   

  	
  $

  	
  4,000

  	
   

  	
  $

  	
  220,000

  	
   

  
	
  4

  	
   

  	
  Non-Revenue Vehicle
  Insurance

  	
   

  	
  4

  	
   

  	
  vehicles

  	
   

  	
  $

  	
  4,000

  	
   

  	
  $

  	
  16,000

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
  Total Pass-Through Cost: (Sum
  of 1-5, Above)

  	
   

  	
  $

  	
  236,000

  	
   CC

  

 

Proposal
Cost Summary

	
  Total Mobilization Costs:

  	
   

  	
  (G)

  	
   

  	
  $

  	
  485,099

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Total Fixed Costs with Profit:

  	
   

  	
  (Q)

  	
   

  	
  $

  	
  1,406,318

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Total Variable Costs with Profit:

  	
   

  	
  (Z)

  	
   

  	
  $

  	
  3,261,504

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Total Pass-Through Costs:

  	
   

  	
  (CC)

  	
   

  	
  $

  	
  236,000

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Grand Total Without Maintenance Costs

  	
   

  	
  (G+Q+Z+CC)

  	
   

  	
  $

  	
  5,388,921

  	
   

  

 

NOTES:

 

Line items left blank are for Proposers to specify itemized costs.

 

These are one-year
full-operation costs.

 

Contract 00D7815 City-Wide
Primary Paratransit Service

Price Proposal

 

Proposer: Transit
Facility Management Corp.

 

MOBILIZATION COSTS

 

	
   

  	
   

  	
  ZONE:   Brooklyn 2

  	
   

  	
   

  	
   

  	
  Proposed
  Number of Revenue Vehicles:   50

  	
   

  

 

	
  Line #

  	
   

  	
  Item

  	
   

  	
  Number of

  Positions

  	
   

  	
  # of Hours

  	
   

  	
  Unit of 

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
   

  	
   

  	
  Personnel Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Salaried

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  Project manager

  	
   

  	
  1

  	
   

  	
  1,040

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  85,000

  	
   

  	
  $

  	
  42,500

  	
   

  
	
  2

  	
   

  	
  Operations manager

  	
   

  	
  1

  	
   

  	
  1,040

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  41,250

  	
   

  
	
  3

  	
   

  	
  Maintenance manager

  	
   

  	
  1

  	
   

  	
  1,040

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  41,250

  	
   

  
	
  4

  	
   

  	
  Assistant operations
  manager

  	
   

  	
  2

  	
   

  	
  480

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  40,000

  	
   

  	
  $

  	
  9,231

  	
   

  
	
  5

  	
   

  	
  Safety and training
  manager

  	
   

  	
  1

  	
   

  	
  1,040

  	
   

  	
  per
  year

  	
   

  	
  $

  	
  50,000

  	
   

  	
  $

  	
  25,000

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Hourly

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
  Data entry clerk

  	
   

  	
   

  	
   

  	
  160

  	
   

  	
  per
  hour

  	
   

  	
  $

  	
  12.50

  	
   

  	
  $

  	
  2,000

  	
   

  
	
  7

  	
   

  	
  Dispatcher

  	
   

  	
   

  	
   

  	
  2,560

  	
   

  	
  per
  hour

  	
   

  	
  $

  	
  15.00

  	
   

  	
  $

  	
  38,400

  	
   

  
	
  8

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  9

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  10

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  11

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Personnel
  Costs, w/o Benefits (Sum of 1-11, Above)

  	
   

  	
  $

  	
  199,531

  	
  A

  
	
   

  	
   

  	
   

  	
   

  	
  Benefits % 28 (A Times
  Benefits Percentage)

  	
   

  	
  $

  	
  55,897

  	
  B

  
	
   

  	
   

  	
   

  	
   

  	
  Other Overhead % 6.2 (A
  Times Overhead Percentage)

  	
   

  	
  $

  	
  12,377

  	
  C

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Personnel Costs (A+B+C)

  	
   

  	
  $

  	
  267,904

  	
  D

  

 

	
  Line #

  	
   

  	
  Item

  	
   

  	
  Quantity

  	
   

  	
  Unit of 

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
   

  	
   

  	
  Facility Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  12

  	
   

  	
  Above-ground fuel system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  45,000

  	
   

  	
  $

  	
  45,000

  	
   

  
	
  13

  	
   

  	
  Automatic power
  transfer switch

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  10,000

  	
   

  	
  $

  	
  10,000

  	
   

  
	
  14

  	
   

  	
  Fax
  system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  495

  	
   

  	
  $

  	
  495

  	
   

  
	
  15

  	
   

  	
  Telephone system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  7,500

  	
   

  	
  $

  	
  7,500

  	
   

  
	
  16

  	
   

  	
  Desks
  and chairs

  	
   

  	
  5

  	
   

  	
  each

  	
   

  	
  $

  	
  433

  	
   

  	
  $

  	
  2,165

  	
   

  
	
  17

  	
   

  	
  File cabinets

  	
   

  	
  10

  	
   

  	
  each

  	
   

  	
  $

  	
  270

  	
   

  	
  $

  	
  2,700

  	
   

  
	
  18

  	
   

  	
  Computer:
  Compaq Deskpro EP

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  1,627

  	
   

  	
  $

  	
  3,254

  	
   

  
	
  19

  	
   

  	
  Printer: HP LaserJet
  8100

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  2,579

  	
   

  	
  $

  	
  2,579

  	
   

  
	
  20

  	
   

  	
  Internal
  print server: HP JetDrirect 600N

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  325

  	
   

  	
  $

  	
  325

  	
   

  
	
  21

  	
   

  	
  Printer: Epson DFX-8500

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  2,400

  	
   

  	
  $

  	
  4,800

  	
   

  
	
  22

  	
   

  	
  Ethernet print server:
  Epson 10/100...

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  300

  	
   

  	
  $

  	
  600

  	
   

  
	
  23

  	
   

  	
  Dual
  speed hub: 3Com Superstack II

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  620

  	
   

  	
  $

  	
  620

  	
   

  
	
  24

  	
   

  	
  Computer: Micron
  ClientPro CN

  	
   

  	
  3

  	
   

  	
  each

  	
   

  	
  $

  	
  2,195

  	
   

  	
  $

  	
  6,585

  	
   

  
	
  25

  	
   

  	
  Printer: HP LaserJet
  2100

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  1,038

  	
   

  	
  $

  	
  1,038

  	
   

  
	
  26

  	
   

  	
  Shielded CAR 5e cable,
  1000-ft

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  194

  	
   

  	
  $

  	
  388

  	
   

  
	
  27

  	
   

  	
  CAT 5e patch panel, 24
  port

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  136

  	
   

  	
  $

  	
  136

  	
   

  
	
  28

  	
   

  	
  Hinged wall mount

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  50

  	
   

  	
  $

  	
  50

  	
   

  
	
  29

  	
   

  	
  Computer supplies (jacks, faceplates, etc)

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  500

  	
   

  	
  $

  	
  500

  	
   

  
	
  30

  	
   

  	
  Nextel units and
  activation

  	
   

  	
  75

  	
   

  	
  each

  	
   

  	
  $

  	
  60

  	
   

  	
  $

  	
  4,500

  	
   

  
	
  31

  	
   

  	
  Uniform allowance

  	
   

  	
  90

  	
   

  	
  per vehicle operator

  	
   

  	
  $

  	
  200

  	
   

  	
  $

  	
  18,000

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Facility Costs (Sum of
  12-31, Above)

  	
   

  	
  $

  	
  111,235

  	
  E

  

 

	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Unit of

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
  Other Required Costs:

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  32

  	
   

  	
  Initial
  vehicle operator training

  	
   

  	
  90

  	
   

  	
  per
  vehicle operator

  	
   

  	
  $

  	
  1,040

  	
   

  	
  $

  	
  93,600

  	
   

  
	
  33

  	
   

  	
  Drug
  and alcohol testing

  	
   

  	
  103

  	
   

  	
  per
  safety -sensitive empl

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  12,380

  	
   

  
	
  

  	
   

  	
   

  	
   

  	
  Subtotal Other Required Costs
  (Sum of 32-34, Above)

  	
   

  	
  $

  	
  105,960

  	
  F

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
   

  	
   

  	
  Total Mobilization Costs
  (D+E+F)

  	
   

  	
  $

  	
  485,099

  	
  G

  

 

NOTES:

 

Line items left blank are
for Proposers to specify items and costs.

 

Contract
00D7815 City-Wide Primary Paratransit Service

Price Proposal

Proposer: Transit Facility Management Corp.

FIXED COSTS

	
   

  	
   

  	
  ZONE:   Brooklyn 2

  	
   

  	
   

  	
   

  	
  Proposed
  Number of Revenue Vehicles:   50

  	
   

  

 

	
  Line #

  	
   

  	
  Item

  	
   

  	
  Number of

  Positions

  	
   

  	
  # of Hours

  	
   

  	
  Unit of 

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
   

  	
   

  	
  Personnel
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Salaried

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  Project manager

  	
   

  	
  1

  	
   

  	
  2,080

  	
   

  	
  per year

  	
   

  	
  $

  	
  85,000

  	
   

  	
  $

  	
  85,000

  	
   

  
	
  2

  	
   

  	
  Operations manager

  	
   

  	
  1

  	
   

  	
  2,080

  	
   

  	
  per year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  82,500

  	
   

  
	
  3

  	
   

  	
  Maintenance manager

  	
   

  	
  1

  	
   

  	
  2,080

  	
   

  	
  per year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  82,500

  	
   

  
	
  4

  	
   

  	
  Assistant operations
  manager

  	
   

  	
  2

  	
   

  	
  4,180

  	
   

  	
  per year

  	
   

  	
  $

  	
  40,000

  	
   

  	
  $

  	
  80,000

  	
   

  
	
  5

  	
   

  	
  Safety and training
  manager

  	
   

  	
  1

  	
   

  	
  2,080

  	
   

  	
  per year

  	
   

  	
  $

  	
  50,000

  	
   

  	
  $

  	
  50,000

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Hourly

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  7

  	
   

  	
  Date entry clerk

  	
   

  	
   

  	
   

  	
  2,080

  	
   

  	
  per hour

  	
   

  	
  $

  	
  12.50

  	
   

  	
  $

  	
  26,000

  	
   

  
	
  8

  	
   

  	
  Dispatcher

  	
   

  	
   

  	
   

  	
  18,640

  	
   

  	
  per hour

  	
   

  	
  $

  	
  15.00

  	
   

  	
  $

  	
  249,600

  	
   

  
	
  9

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  10

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  11

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  12

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Personnel Costs, w/o Benefits (Sum of 1-12,
  Above)

  	
   

  	
  $

  	
  655,600

  	
  H

  
	
   

  	
   

  	
   

  	
   

  	
  Benefits % 28 (H Times Benefits Percentage)

  	
   

  	
  $

  	
  183,568

  	
  I

  
	
   

  	
   

  	
   

  	
   

  	
  Other Overhead % 6.2 (H Times Overhead Percentage)

  	
   

  	
  $

  	
  40,647

  	
  J

  
	
   

  	
   

  	
   

  	
   

  	
  Profit % 9.25 (H times Profit Percentage)

  	
   

  	
  $

  	
  61,383

  	
  K

  
	
   

  	
   

  	
   

  	
   

  	
  Personnel Costs (H+I+J+K)

  	
   

  	
  $

  	
  961,195

  	
  L

  

 

	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Unit of

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Line #

  	
   

  	
  Item

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Facility
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  13

  	
   

  	
  Rent (including parking for 50 vehicles)

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $           12,000

  	
   

  	
  $      144,000

  	
   

  
	
  14

  	
   

  	
  Parking (in excess of 50 vehicles)

  	
   

  	
  0

  	
   

  	
  per vehicle

  	
   

  	
  $             1,200

  	
   

  	
  $                 0

  	
   

  
	
  15

  	
   

  	
  Telephone

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $             1,250

  	
   

  	
  $        15,000

  	
   

  
	
  16

  	
   

  	
  Utilities

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $             2,500

  	
   

  	
  $        30,000

  	
   

  
	
  17

  	
   

  	
  Facility Insurance

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $                500

  	
   

  	
  $          6,000

  	
   

  
	
  18

  	
   

  	
  Facility maintenance

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $             1,450

  	
   

  	
  $        17,400

  	
   

  
	
  19

  	
   

  	
  Facility security

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $                865

  	
   

  	
  $        10,360

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Facility Costs
  (Sum of 13-19, Above)

  	
   

  	
  $      222,780

  	
  M

  

 

	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Unit of

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit
  Price

  	
   

  	
  $ Extension

  	
   

  
	
   

  	
   

  	
  Other
  Required Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  20

  	
   

  	
  Nextel service

  	
   

  	
  75

  	
   

  	
  per unit

  	
   

  	
  $

  	
  880

  	
   

  	
  $

  	
  49,500

  	
   

  
	
  21

  	
   

  	
  Fax machines

  	
   

  	
  1

  	
   

  	
  per machine

  	
   

  	
  $

  	
  50

  	
   

  	
  $

  	
  50

  	
   

  
	
  22

  	
   

  	
  Safety and training
  costs

  	
   

  	
  90

  	
   

  	
  per vehicle operator

  	
   

  	
  $

  	
  670

  	
   

  	
  $

  	
  60,300

  	
   

  
	
  23

  	
   

  	
  Non-revenue vehicle
  maintenance

  	
   

  	
  4

  	
   

  	
  per non-revenue vehicle

  	
   

  	
  $

  	
  1,200

  	
   

  	
  $

  	
  4,800

  	
   

  
	
  24

  	
   

  	
  Non-revenue fuel

  	
   

  	
  4

  	
   

  	
  per non-revenue vehicle

  	
   

  	
  $

  	
  4,000

  	
   

  	
  $

  	
  16,000

  	
   

  
	
  25

  	
   

  	
  Non-revenue tolls

  	
   

  	
  4

  	
   

  	
  per non-revenue vehicle

  	
   

  	
  $

  	
  1,500

  	
   

  	
  $

  	
  8,000

  	
   

  
	
  26

  	
   

  	
  Computer equipment
  maintenance

  	
   

  	
  5

  	
   

  	
  per computer

  	
   

  	
  $

  	
  750

  	
   

  	
  $

  	
  3,750

  	
   

  
	
  27

  	
   

  	
  Motor vehicle tax

  	
   

  	
  55

  	
   

  	
  per vehicle

  	
   

  	
  $

  	
  400

  	
   

  	
  $

  	
  22,000

  	
   

  
	
  28

  	
   

  	
  Uniform and cleaning
  allowance

  	
   

  	
  90

  	
   

  	
  per vehicle operator

  	
   

  	
  $

  	
  200

  	
   

  	
  $

  	
  18,000

  	
   

  
	
  29

  	
   

  	
  Outside auditing fees

  	
   

  	
  1

  	
   

  	
  per year

  	
   

  	
  $

  	
  10,000

  	
   

  	
  $

  	
  10,000

  	
   

  
	
  30

  	
   

  	
  Drug and alcohol
  testing

  	
   

  	
  102

  	
   

  	
  per safety-sensitive ampl

  	
   

  	
  $

  	
  125

  	
   

  	
  $

  	
  12,750

  	
   

  
	
  31

  	
   

  	
  Printer cartridge: HP
  LaserJet 8100

  	
   

  	
  1

  	
   

  	
  per year

  	
   

  	
  $

  	
  205

  	
   

  	
  $

  	
  205

  	
   

  
	
  32

  	
   

  	
  Printer cartridge: HP
  LaserJet 8100

  	
   

  	
  1

  	
   

  	
  per year

  	
   

  	
  $

  	
  127

  	
   

  	
  $

  	
  127

  	
   

  
	
  33

  	
   

  	
  Printer ribbon: Epson
  DFX-8500

  	
   

  	
  1

  	
   

  	
  per year

  	
   

  	
  $

  	
  33

  	
   

  	
  $

  	
  33

  	
   

  
	
  34

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
  35

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Other Required Costs (Sum of 20-35, Above)

  	
   

  	
  $

  	
  203,515

  	
  N

  
	
   

  	
   

  	
   

  	
   

  	
  Profit % 9.25 (N Times Profit Percentage)

  	
   

  	
  $

  	
  18,825

  	
  O

  
	
   

  	
   

  	
   

  	
   

  	
  Other Required Costs (N+O)

  	
   

  	
  $

  	
  222,340

  	
  P

  
	
   

  	
   

  	
   

  	
   

  	
  Total Fixed Costs (L+M+P)

  	
   

  	
  $

  	
  1,405,318

  	
  Q

  

NOTES:

Line items left blank are for Proposers to specify
items and costs.

These are one-year,
full-operation costs.

 

 

Contract 00D7815 City-Wide Primary Paratransit
Service

Price Proposal

 

Proposer: Transit Facility
Management Corp.

 

MAINTENANCE COSTS

 

ZONE: Brooklyn 2

 

	
  

  	
   

  	
  Revenue Small Van Maintenance:

  Proposed Number of Small Vans: 38

  Personnel Costs PER Small Van PER Year

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
   

  	
   

  	
   

  	
   

  	
  “Age” A

  	
   

  	
  “Age” B

  	
   

  	
  “Age” C

  	
   

  	
  “Age” D

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Unit Price

  	
   

  
	
  1

  	
   

  	
  Mechanics

  	
   

  	
  62

  	
   

  	
  82

  	
   

  	
  81

  	
   

  	
  82

  	
   

  	
  $

  	
  21.00

  	
   

  
	
  2

  	
   

  	
  Serviceman

  	
   

  	
  124

  	
   

  	
  165

  	
   

  	
  181

  	
   

  	
  185

  	
   

  	
  $

  	
  12.25

  	
   

  
	
  3

  	
   

  	
  Fueler/Cleaner

  	
   

  	
  165

  	
   

  	
  165

  	
   

  	
  165

  	
   

  	
  165

  	
   

  	
  $

  	
  10.00

  	
   

  
	
  4

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Benefits
  % 28

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other
  Overhead % 6.2

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  Other PER Small Van Costs PER Year

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

 

	
  

  	
   

  	
   

  	
   

  	
  “Age” A

  	
   

  	
  “Age” B

  	
   

  	
  “Age” C

  	
   

  	
  “Age” D

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  
	
  1

  	
   

  	
  Parts

  	
   

  	
  $

  	
  563

  	
   

  	
  $

  	
  750

  	
   

  	
  $

  	
  825

  	
   

  	
  $

  	
  750

  	
   

  
	
  2

  	
   

  	
  Fluids

  	
   

  	
  $

  	
  145

  	
   

  	
  $

  	
  145

  	
   

  	
  $

  	
  145

  	
   

  	
  $

  	
  145

  	
   

  
	
  3

  	
   

  	
  Tires

  	
   

  	
  $

  	
  588

  	
   

  	
  $

  	
  588

  	
   

  	
  $

  	
  588

  	
   

  	
  $

  	
  588

  	
   

  
	
  4

  	
   

  	
  Body
  Damage

  	
   

  	
  $

  	
  975

  	
   

  	
  $

  	
  975

  	
   

  	
  $

  	
  975

  	
   

  	
  $

  	
  975

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  NOTE:
  NYC Transit will calculate the extended price based on the actual vehicles
  allocated.

  	
   

  

 

	
  

  	
   

  	
  Revenue Large Van Maintenance:

  Proposed Number of Large Vans: 10

  Personnel Costs PER Large Van PER Year

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
   

  	
   

  	
   

  	
   

  	
  “Age” A

  	
   

  	
  “Age” B

  	
   

  	
  “Age” C

  	
   

  	
  “Age” D

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Unit Price

  	
   

  
	
  1

  	
   

  	
  Mechanics

  	
   

  	
  71

  	
   

  	
  95

  	
   

  	
  104

  	
   

  	
  95

  	
   

  	
  $

  	
  21.00

  	
   

  
	
  2

  	
   

  	
  Servicemen

  	
   

  	
  142

  	
   

  	
  189

  	
   

  	
  206

  	
   

  	
  189

  	
   

  	
  $

  	
  12.25

  	
   

  
	
  3

  	
   

  	
  Fueler/Cleaner

  	
   

  	
  189

  	
   

  	
  189

  	
   

  	
  189

  	
   

  	
  189

  	
   

  	
  $

  	
  10.00

  	
   

  
	
  4

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Benefits
  % 28

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other
  Overhead % 6.2

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  Other PER Large Van Costs PER Year

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
   

  	
   

  	
   

  	
   

  	
  “Age” A

  	
   

  	
  “Age” B

  	
   

  	
  “Age” C

  	
   

  	
  “Age” D

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  
	
  1

  	
   

  	
  Parts

  	
   

  	
  $

  	
  647

  	
   

  	
  $

  	
  863

  	
   

  	
  $

  	
  949

  	
   

  	
  $

  	
  863

  	
   

  
	
  2

  	
   

  	
  Fluids

  	
   

  	
  $

  	
  150

  	
   

  	
  $

  	
  150

  	
   

  	
  $

  	
  150

  	
   

  	
  $

  	
  150

  	
   

  
	
  3

  	
   

  	
  Tires

  	
   

  	
  $

  	
  660

  	
   

  	
  $

  	
  660

  	
   

  	
  $

  	
  600

  	
   

  	
  $

  	
  660

  	
   

  
	
  4

  	
   

  	
  Body
  Damage

  	
   

  	
  $

  	
  1,000

  	
   

  	
  $

  	
  1,000

  	
   

  	
  $

  	
  1,000

  	
   

  	
  $

  	
  1,000

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  NOTE: NYC Transit will calculate the extended price
  based on the actual vehicles allocated.

  

 

“Age” A means a vehicle
that is both less than twelve months old AND has less than 30,000 miles on the
odometer.

“Age” B means a vehicle
that is at least 12 months old and less than 36 months old, OR is less than 12
months old but has at least 30,000 an no more than 90,000 miles on the
odometer.

“Age” C means a vehicle
that is either more than 36 months old OR has more than 90,000 miles on the
odometer.

“Age” D means a
vehicle that has been rehabbed by NYC Transit. A rehab means that the vehicle
has now seeking, wiring, brakes, transmission, air conditioning and suspension
installed as well as having passed NYS Department of Transportation inspection.

Line items left blank are
for Proposers to specify items and costs.

Note that damage to the
side wall of the vehicle tires will be entirely the Contractor’s
responsibility.

 

Contract 00D7815 City-Wide
Primary Paratransit Service

Price Proposal

 

Proposer: Transit Facility Management
Corp.

 

MAINTENANCE COSTS

 

ZONE: Brooklyn 2

 

	
  

  	
   

  	
  Revenue Sedan Maintenance:

  Proposed Number of Sedans: 2

  Personnel Costs PER Sedan PER Year

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  “Age” A

  	
   

  	
  “Age” B

  	
   

  	
  “Age” C

  	
   

  	
  “Age” D

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Hours/Year

  	
   

  	
  Unit Price

  	
   

  
	
  1

  	
   

  	
  Mechanics

  	
   

  	
  31

  	
   

  	
  41

  	
   

  	
  45

  	
   

  	
  41

  	
   

  	
  $

  	
  21.00

  	
   

  
	
  2

  	
   

  	
  Serviceman

  	
   

  	
  62

  	
   

  	
  82

  	
   

  	
  91

  	
   

  	
  82

  	
   

  	
  $

  	
  12.25

  	
   

  
	
  3

  	
   

  	
  Fueler/Cleaner

  	
   

  	
  82

  	
   

  	
  82

  	
   

  	
  82

  	
   

  	
  82

  	
   

  	
  $

  	
  10.00

  	
   

  
	
  4

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Benefits
  % 28

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other
  Overhead % 6.2

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  Other PER Sedan Costs PER Year

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
   

  	
   

  	
  “Age” A

  	
   

  	
  “Age” B

  	
   

  	
  “Age” C

  	
   

  	
  “Age” D

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  	
  Price

  	
   

  
	
  1

  	
   

  	
  Parts

  	
   

  	
  $

  	
  375

  	
   

  	
  $

  	
  500

  	
   

  	
  $

  	
  550

  	
   

  	
  $

  	
  500

  	
   

  
	
  2

  	
   

  	
  Fluids

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  120

  	
   

  
	
  3

  	
   

  	
  Tires

  	
   

  	
  $

  	
  260

  	
   

  	
  $

  	
  260

  	
   

  	
  $

  	
  260

  	
   

  	
  $

  	
  260

  	
   

  
	
  4

  	
   

  	
  Body
  Damage

  	
   

  	
  $

  	
  1,050

  	
   

  	
  $

  	
  1,050

  	
   

  	
  $

  	
  1,050

  	
   

  	
  $

  	
  1,050

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  NOTE: NYC Transit will calculate the extended price
  based on the actual vehicles allocated.

  	
   

  	
   

  

 

Maintenance Profit: 9.25%

 

“Age” A means a vehicle
that is both less than twelve months old AND has less than 30,000 miles on the
odometer.

“Age” B means a vehicle
that is at least 12 months old and less than 36 months old, OR is less than 12
months old but has at least 30,000 an no more than 90,000 miles on the
odometer.

“Age” C means a vehicle
that is either more than 36 months old OR has more than 90,000 miles on the
odometer.

“Age” D means a
vehicle that has been rehabbed by NYC Transit. A rehab means that the vehicle
has now seeking, wiring, brakes, transmission, air conditioning and suspension
installed as well as having passed NYS Department of Transportation inspection.

Line items left blank are
for Proposers to specify items and costs.

Proposers on Sedans
should propose on ALL Sedans for that zone.

Proposers on Sedans
should propose on ALL Sedans for that zone.

Note that damage to the
side well of the vehicle lines will be entirely the Contractor’s
responsibility.

 

Contract
00D7815 City-Wide Primary Paratransit Service

Price Proposal

Proposer: Transit Facility Management Corp.

VARIABLE AND PASS-THROUGH COSTS

	
  

  	
   

  	
  ZONE:   Brooklyn 2

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Unit of

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Line #

  	
   

  	
  Item

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Variable
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  Vehicle operators

  	
   

  	
  139,598

  	
   

  	
  hours

  	
   

  	
  $

  	
  14.50

  	
   

  	
  $

  	
  2,024,171

  	
  R

  
	
   

  	
   

  	
   

  	
   

  	
  Benefits % 28 (R
  Times Benefits Percentage)

  	
   

  	
  $

  	
  566,767.88

  	
  S

  
	
  2

  	
   

  	
  Road/operator
  supervisions

  	
   

  	
  8,320

  	
   

  	
  hours

  	
   

  	
  $

  	
  14.50

  	
   

  	
  $

  	
  120,640

  	
  T

  
	
   

  	
   

  	
   

  	
   

  	
  Benefits % 28 (T
  Times Benefits Percentage)

  	
   

  	
  $

  	
  33,779.20

  	
  U

  
	
  3

  	
   

  	
  Fuel

  	
   

  	
  160,000

  	
   

  	
  gallons

  	
   

  	
  $

  	
  1.80

  	
   

  	
  $

  	
  240,030

  	
   

  
	
  4

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Variable Cost
  (Sum of 1-8, Above)

  	
   

  	
  $

  	
  2,985,358

  	
  X

  
	
   

  	
   

  	
   

  	
   

  	
  Variable Profit 9.25 (X
  Times Profit %)

  	
   

  	
  $

  	
  276,148

  	
  Y

  
	
   

  	
   

  	
   

  	
   

  	
  Total Variable Cost
  with Profit (X+Y)

  	
   

  	
  $

  	
  3,261,504

  	
  Z

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Per
  Vehicle Calculations:

  	
   

  	
  Vehicle Service Hours
  Proposed

  	
   

  	
  139,598

  	
  AA

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Variable Cost Plus
  Profit Per Vehicle Hour (AA Divided by Z)

  	
   

  	
  $

  	
  23.36

  	
  BB

  

 

	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Unit of

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
   

  	
   

  	
  Pass-Through
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  Vehicle Losses (To Be
  Determined by NYC Transit

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  2

  	
   

  	
  Revenue Tolls (To Be
  Determined by NYC Transit)

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  3

  	
   

  	
  Revenue Vehicle
  Insurance

  	
   

  	
  55

  	
   

  	
  vehicles

  	
   

  	
  $

  	
  4,000

  	
   

  	
  $

  	
  220,000

  	
   

  
	
  4

  	
   

  	
  Non-Revenue Vehicle Insurance

  	
   

  	
  4

  	
   

  	
  vehicles

  	
   

  	
  $

  	
  4,000

  	
   

  	
  $

  	
  16,000

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Total
  Pass-Through Cost: (Sum of 1-5, Above)

  	
   

  	
  $

  	
  236,000

  	
  CC

  

Proposal Cost Summary

	
  Total
  Mobilization Costs:

  	
   

  	
  (G)

  	
   

  	
   

  	
   

  	
  $

  	
  486,099

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Total
  Fixed Costs with Profit:

  	
   

  	
  (Q)

  	
   

  	
   

  	
   

  	
  $

  	
  1,406,318

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Total
  Variable Costs with Profit:

  	
   

  	
  (Z)

  	
   

  	
   

  	
   

  	
  $

  	
  3,261,504

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Total
  Pass-Through Costs:

  	
   

  	
  (CC)

  	
   

  	
   

  	
   

  	
  $

  	
  236,000

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Grand Total
  Without Maintenance Costs

  	
   

  	
  (G+Q+Z+CC)

  	
   

  	
   

  	
   

  	
  $

  	
  5,388,921

  	
   

  

NOTES:

Line items left blank are for Proposers to specify
itemizd costs.

These are one-year,
full-operation costs.

 

 

Contract
00D7815 City-Wide Primary Paratransit Service

Price Proposal

Proposer: Transit Facility Management Corp.

MOBILIZATION COSTS

	
   

  	
   

  	
  ZONE:   Queens

  	
   

  	
   

  	
   

  	
  Proposed Number of
  Revenue Vehicles:   50

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Line #

  	
   

  	
  Item

  	
   

  	
  Number of

  Positions

  	
   

  	
  # of Hours

  	
   

  	
  Unit of 

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
   

  	
   

  	
  Personal
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Salaried

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  Project manager

  	
   

  	
  1

  	
   

  	
  1,040

  	
   

  	
  per year

  	
   

  	
  $

  	
  85,000

  	
   

  	
  $

  	
  42,500

  	
   

  
	
  2

  	
   

  	
  Operations manager

  	
   

  	
  1

  	
   

  	
  1,040

  	
   

  	
  per year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  41,250

  	
   

  
	
  3

  	
   

  	
  Maintenance manager

  	
   

  	
  1

  	
   

  	
  1,040

  	
   

  	
  per year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  41,250

  	
   

  
	
  4

  	
   

  	
  Assistant operations
  manager

  	
   

  	
  2

  	
   

  	
  480

  	
   

  	
  per year

  	
   

  	
  $

  	
  40,000

  	
   

  	
  $

  	
  8,231

  	
   

  
	
  5

  	
   

  	
  Safety and training
  manager

  	
   

  	
  1

  	
   

  	
  1,040

  	
   

  	
  per year

  	
   

  	
  $

  	
  60,000

  	
   

  	
  $

  	
  25,000

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Hourly

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
  Data entry clerk

  	
   

  	
   

  	
   

  	
  160

  	
   

  	
  per hour

  	
   

  	
  $

  	
  12.50

  	
   

  	
  $

  	
  2,000

  	
   

  
	
  7

  	
   

  	
  Dispatcher

  	
   

  	
   

  	
   

  	
  2,580

  	
   

  	
  per hour

  	
   

  	
  $

  	
  15.00

  	
   

  	
  $

  	
  38,400

  	
   

  
	
  8

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  9

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  10

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  11

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Personnel Costs, w/o Benefits (Sum of 1-11,
  Above)

  	
   

  	
  $

  	
  199,831

  	
  A

  
	
   

  	
   

  	
   

  	
   

  	
  Benefits % 28 (A Times Benefits Percentage)

  	
   

  	
  $

  	
  55,897

  	
  B

  
	
   

  	
   

  	
   

  	
   

  	
  Other Overhead % 6.2 (A Times Overhead Percentage)

  	
   

  	
  $

  	
  12,377

  	
  C

  
	
   

  	
   

  	
   

  	
   

  	
  Personnal Costs (A+B+C)

  	
   

  	
  $

  	
  267,904

  	
  D

  

 

	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Unit of

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Line #

  	
   

  	
  Item

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
    

  	
   

  	
  Facility
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  12

  	
   

  	
  Above-ground fuel
  system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  45,000

  	
   

  	
  $

  	
  45,000

  	
   

  
	
  13

  	
   

  	
  Automatic power
  transfer switch

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  10,000

  	
   

  	
  $

  	
  10,000

  	
   

  
	
  14

  	
   

  	
  Fax system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  495

  	
   

  	
  $

  	
  495

  	
   

  
	
  15

  	
   

  	
  Telephone system

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  7,500

  	
   

  	
  $

  	
  7,500

  	
   

  
	
  16

  	
   

  	
  Desks and chairs

  	
   

  	
  5

  	
   

  	
  each

  	
   

  	
  $

  	
  433

  	
   

  	
  $

  	
  2,185

  	
   

  
	
  17

  	
   

  	
  File cabinets

  	
   

  	
  10

  	
   

  	
  each

  	
   

  	
  $

  	
  270

  	
   

  	
  $

  	
  2,700

  	
   

  
	
  18

  	
   

  	
  Computer: Compaq
  Deskpro EP

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  1,627

  	
   

  	
  $

  	
  3,254

  	
   

  
	
  19

  	
   

  	
  Printer: HP LaserJet
  8100

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  2,579

  	
   

  	
  $

  	
  2,579

  	
   

  
	
  20

  	
   

  	
  Internal print server:
  HP JetDirect 600N

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  325

  	
   

  	
  $

  	
  325

  	
   

  
	
  21

  	
   

  	
  Printer: Epson DFX-8500

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  2,400

  	
   

  	
  $

  	
  4,800

  	
   

  
	
  22

  	
   

  	
  Ethernet print server:
  Epson 10/100...

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  300

  	
   

  	
  $

  	
  600

  	
   

  
	
  23

  	
   

  	
  Duel speed hub: 3Com Superstack
  II

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  620

  	
   

  	
  $

  	
  620

  	
   

  
	
  24

  	
   

  	
  Computer: Micron
  Clientpro CN

  	
   

  	
  3

  	
   

  	
  each

  	
   

  	
  $

  	
  2,195

  	
   

  	
  $

  	
  6,585

  	
   

  
	
  25

  	
   

  	
  Printer: HP LaserJet
  2100

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  1,038

  	
   

  	
  $

  	
  1,038

  	
   

  
	
  26

  	
   

  	
  Shielded CAT 5e cable,
  1000-ft

  	
   

  	
  2

  	
   

  	
  each

  	
   

  	
  $

  	
  194

  	
   

  	
  $

  	
  388

  	
   

  
	
  27

  	
   

  	
  CAT 5e patch panel, 24
  port

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  136

  	
   

  	
  $

  	
  136

  	
   

  
	
  28

  	
   

  	
  Hinged well mount

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  50

  	
   

  	
  $

  	
  50

  	
   

  
	
  29

  	
   

  	
  Computer supplies (jacks, faceplates, etc)

  	
   

  	
  1

  	
   

  	
  each

  	
   

  	
  $

  	
  500

  	
   

  	
  $

  	
  500

  	
   

  
	
  30

  	
   

  	
  Nextel Units and
  activation

  	
   

  	
  75

  	
   

  	
  each

  	
   

  	
  $

  	
  80

  	
   

  	
  $

  	
  4,500

  	
   

  
	
  31

  	
   

  	
  Uniform allowance

  	
   

  	
  90

  	
   

  	
  per vehicle operator

  	
   

  	
  $

  	
  200

  	
   

  	
  $

  	
  18,000

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Facility Costs (Sum of 12-31, Above)

  	
   

  	
  $

  	
  111,235

  	
  E

  

 

	
   

  	
   

  	
   

  	
   

  	
  Quantity

  	
   

  	
  Measure

  	
   

  	
  Unit
  Price

  	
   

  	
  $ Extension

  	
   

  
	
   

  	
   

  	
  Other
  Required Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  32

  	
   

  	
  Initial vehicle
  operator training

  	
   

  	
  90

  	
   

  	
  per vehicle operator

  	
   

  	
  $

  	
  1,040

  	
   

  	
  $

  	
  93,600

  	
   

  
	
  33

  	
   

  	
  Drug and alcohol
  testing

  	
   

  	
  103

  	
   

  	
  per safety-sensitive
  empl

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  12,360

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Other Required
  Costs (Sum of 32-33, Above)

  	
   

  	
  $

  	
  105,980

  	
  F

  
	
   

  	
   

  	
   

  	
   

  	
  Total Mobilization
  Costs (D+E+F)

  	
   

  	
  $

  	
  495,099

  	
  G

  

NOTES:

Line items left blank are
for Proposers to specify items and costs.

 

Contract 00D7815 City-Wide
Primary Paratransit Service

Price Proposal

 

Proposer: Transit Facility
Management Corp.

 

FIXED COSTS

 

	
  

  	
  ZONE: Queens

  	
  Proposed Number of Revenue Vehicles: 50

  

 

	
  Line #

  	
   

  	
  Item

  	
   

  	
  Number of

  Positions

  	
   

  	
  # of Hours

  	
   

  	
  Unit of 

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Personnel
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Salaried

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  Project manager

  	
   

  	
  1

  	
   

  	
  2,080

  	
   

  	
  per year

  	
   

  	
  $

  	
  85,000

  	
   

  	
  $

  	
  85,000

  	
   

  
	
  2

  	
   

  	
  Operations manager

  	
   

  	
  1

  	
   

  	
  2,080

  	
   

  	
  per year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  82,500

  	
   

  
	
  3

  	
   

  	
  Maintenance manager

  	
   

  	
  1

  	
   

  	
  2,080

  	
   

  	
  per year

  	
   

  	
  $

  	
  82,500

  	
   

  	
  $

  	
  82,500

  	
   

  
	
  4

  	
   

  	
  Assistance operations
  manager

  	
   

  	
  2

  	
   

  	
  4,160

  	
   

  	
  per year

  	
   

  	
  $

  	
  40,000

  	
   

  	
  $

  	
  40,000

  	
   

  
	
  5

  	
   

  	
  Safety and training
  manager

  	
   

  	
  1

  	
   

  	
  2,080

  	
   

  	
  per year

  	
   

  	
  $

  	
  50,000

  	
   

  	
  $

  	
  50,000

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Hourly

  	
   

  	
   

  	
   

  	
  2080

  	
   

  	
  per hour

  	
   

  	
  $

  	
  12.50

  	
   

  	
  $

  	
  26,000

  	
   

  
	
  6

  	
   

  	
  Data entry clerk

  	
   

  	
   

  	
   

  	
  15,640

  	
   

  	
  per hour

  	
   

  	
  $

  	
  15.00

  	
   

  	
  $

  	
  289,600

  	
   

  
	
  7

  	
   

  	
  Dispatcher

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  8

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  9

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  10

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  11

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  12

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal Personnel Costs, w/o Benefits (Sum of 1-12,
  Above)

  	
   

  	
  $

  	
  655,600

  	
   H

  
	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Benefits % 28 (H Times Benefits Percentage)

  	
   

  	
  $

  	
  183,568

  	
   I

  
	
   

  	
   

  	
   

  	
   

  	
  Other Overhead % 6.2 (H Times Overhead Percentage)

  	
   

  	
  $

  	
  40,647

  	
   J

  
	
  

  	
   

  	
   

  	
   

  	
  Profit % 9.25 (H Times Profit Percentage)

  	
   

  	
  $

  	
  81,383

  	
   K

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Personnel Costs (H+I+J+K)

  	
   

  	
  $

  	
  981,198

  	
   L

  

 

	
  Line #

  	
   

  	
  Item

  	
   

  	
  Quantity

  	
   

  	
  Unit of 

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Facility
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  13

  	
   

  	
  Rent (including parking
  for 50 vehicles)

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $

  	
  12,000

  	
   

  	
  $

  	
  144,000

  	
   

  
	
  14

  	
   

  	
  Parking (in excess of
  50 vehicles)

  	
   

  	
  0

  	
   

  	
  per vehicle

  	
   

  	
  $

  	
  1,200

  	
   

  	
  $

  	
  0

  	
   

  
	
  15

  	
   

  	
  Telephone

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $

  	
  1,250

  	
   

  	
  $

  	
  15,000

  	
   

  
	
  16

  	
   

  	
  Utilities

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $

  	
  2,500

  	
   

  	
  $

  	
  30,000

  	
   

  
	
  17

  	
   

  	
  Facility insurance

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $

  	
  500

  	
   

  	
  $

  	
  6,000

  	
   

  
	
  18

  	
   

  	
  Facility maintenance

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $

  	
  1,450

  	
   

  	
  $

  	
  17,400

  	
   

  
	
  19

  	
   

  	
  Facility security

  	
   

  	
  12

  	
   

  	
  per month

  	
   

  	
  $

  	
  885

  	
   

  	
  $

  	
  10,380

  	
   

  
	
  

  	
   

  	
  Subtotal Facility Costs (Sum of 13-19, Above)

  	
   

  	
  $

  	
  222,780

  	
   M

  

 

	
  

  	
   

  	
  Other Required Costs:

  	
   

  	
  Quantity

  	
   

  	
  Unit of

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  20

  	
   

  	
  Nextel service

  	
   

  	
  75

  	
   

  	
  per unit

  	
   

  	
  $

  	
  660

  	
   

  	
  $

  	
  49,500

  	
   

  
	
  21

  	
   

  	
  Fax machines

  	
   

  	
  1

  	
   

  	
  per machine

  	
   

  	
  $

  	
  50

  	
   

  	
  $

  	
  50

  	
   

  
	
  22

  	
   

  	
  Safety and injuring costs

  	
   

  	
  90

  	
   

  	
  per vehicle operator

  	
   

  	
  $

  	
  670

  	
   

  	
  $

  	
  60,300

  	
   

  
	
  23

  	
   

  	
  Non-revenue vehicle maintenance

  	
   

  	
  4

  	
   

  	
  per non-revenue vehicle

  	
   

  	
  $

  	
  1,200

  	
   

  	
  $

  	
  4,800

  	
   

  
	
  24

  	
   

  	
  Non-revenue fuel

  	
   

  	
  4

  	
   

  	
  per non-revenue vehicle

  	
   

  	
  $

  	
  4,000

  	
   

  	
  $

  	
  16,000

  	
   

  
	
  25

  	
   

  	
  Non-revenue tolls

  	
   

  	
  4

  	
   

  	
  per non-revenue vehicle

  	
   

  	
  $

  	
  1,500

  	
   

  	
  $

  	
  6,000

  	
   

  
	
  26

  	
   

  	
  Computer equipment maintenance

  	
   

  	
  5

  	
   

  	
  per computer

  	
   

  	
  $

  	
  750

  	
   

  	
  $

  	
  3,750

  	
   

  
	
  27

  	
   

  	
  Motor vehicle tax

  	
   

  	
  55

  	
   

  	
  per vehicle

  	
   

  	
  $

  	
  400

  	
   

  	
  $

  	
  22,000

  	
   

  
	
  28

  	
   

  	
  Uniform and clearing allowance

  	
   

  	
  90

  	
   

  	
  per vehicle operator

  	
   

  	
  $

  	
  200

  	
   

  	
  $

  	
  18,000

  	
   

  
	
  29

  	
   

  	
  Outside auditing fees

  	
   

  	
  1

  	
   

  	
  per year

  	
   

  	
  $

  	
  10,000

  	
   

  	
  $

  	
  10,000

  	
   

  
	
  30

  	
   

  	
  Drug and alcohol testing

  	
   

  	
  102

  	
   

  	
  per salary-sensitive empl

  	
   

  	
  $

  	
  125

  	
   

  	
  $

  	
  12,750

  	
   

  
	
  31

  	
   

  	
  Printer cartridge: HP Laser Jet 8100

  	
   

  	
  1

  	
   

  	
  per year

  	
   

  	
  $

  	
  205

  	
   

  	
  $

  	
  205

  	
   

  
	
  32

  	
   

  	
  Printer cartridge: HP Laser Jet 8100

  	
   

  	
  1

  	
   

  	
  per year

  	
   

  	
  $

  	
  127

  	
   

  	
  $

  	
  127

  	
   

  
	
  33

  	
   

  	
  Printer ribbon: Epson DFX 8500

  	
   

  	
  1

  	
   

  	
  per year

  	
   

  	
  $

  	
  33

  	
   

  	
  $

  	
  33

  	
   

  
	
  34

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
  35

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
  Subtotal
  Other Required Costs (Sum of 20-35, Above)

  	
   

  	
  $

  	
  203,515

  	
  N

  
	
   

  	
   

  	
   

  	
   

  	
  Profit
  % 9.25 (N Times Profit Percentage)

  	
   

  	
  $

  	
  18,825

  	
  O

  
	
   

  	
   

  	
   

  	
   

  	
  Other
  Required Costs (N+O)

  	
   

  	
  $

  	
  222,340

  	
  P

  
	
   

  	
   

  	
   

  	
   

  	
  Total
  Fixed Costs (L+M+P)

  	
   

  	
  $

  	
  1,426,318

  	
  Q

  

 

NOTES:

 

Line items left blank are for Proposers to specify items and costs.

 

These are one-year full-operation costs.

 

Contract 00D7815 City-Wide
Primary Paratransit Service

Price Proposal

 

Proposer: Transit Facility
Management Corp.

 

MAINTENANCE COSTS

 

	
  

  	
  ZONE: Queens

  
	
   

  	
   

  
	
   

  	
  Revenue Small Van Maintenance:

  
	
   

  	
  Proposed Number of Small Vans: 35

  
	
   

  	
  Personnel Costs PER Small Van PER Year

  

 

	
  

  	
   

  	
   

  	
   

  	
  “Age” A

  Hours/Year

  	
   

  	
  “Age” B

  Hours/Year

  	
   

  	
  “Age” C

  Hours/Year

  	
   

  	
  “Age” D

  Hours/Year

  	
   

  	
  Unit Price

  	
   

  
	
  1

  	
   

  	
  Mechanics

  	
   

  	
  82

  	
   

  	
  82

  	
   

  	
  91

  	
   

  	
  82

  	
   

  	
  $

  	
  21.00

  	
   

  
	
  2

  	
   

  	
  Serviceman

  	
   

  	
  124

  	
   

  	
  165

  	
   

  	
  181

  	
   

  	
  165

  	
   

  	
  $

  	
  12.25

  	
   

  
	
  3

  	
   

  	
  Fueler/Cleaner

  	
   

  	
  165

  	
   

  	
  165

  	
   

  	
  165

  	
   

  	
  165

  	
   

  	
  $

  	
  10.00

  	
   

  
	
  4

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  Benefits % 28

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other Overhead % 6.2

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other PER Small
  Van Costs PER Year

  	
   

  

 

	
  

  	
   

  	
   

  	
   

  	
  “Age” A

  Price

  	
   

  	
  “Age” B

  Price

  	
   

  	
  “Age” C

  Price

  	
   

  	
  “Age” D

  Price

  	
   

  
	
  1

  	
   

  	
  Parts

  	
   

  	
  $

  	
  583

  	
   

  	
  $

  	
  750

  	
   

  	
  $

  	
  825

  	
   

  	
  $

  	
  750

  	
   

  
	
  2

  	
   

  	
  Fluids

  	
   

  	
  $

  	
  145

  	
   

  	
  $

  	
  145

  	
   

  	
  $

  	
  145

  	
   

  	
  $

  	
  145

  	
   

  
	
  3

  	
   

  	
  Tires

  	
   

  	
  $

  	
  588

  	
   

  	
  $

  	
  588

  	
   

  	
  $

  	
  588

  	
   

  	
  $

  	
  588

  	
   

  
	
  4

  	
   

  	
  Body Damage

  	
   

  	
  $

  	
  975

  	
   

  	
  $

  	
  975

  	
   

  	
  $

  	
  975

  	
   

  	
  $

  	
  975

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  NOTE: NYC Transit will
  calculate the extended price based on the actual vehicles allocated.

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Revenue Large Van
  Maintenance:

  	
   

  
	
   

  	
   

  	
  Proposed Number of
  Large Vans: 10

  	
   

  
	
   

  	
   

  	
  Personnel Costs PER
  Large Van PER Year

  	
   

  

 

	
  

  	
   

  	
   

  	
   

  	
  “Age” A

  Hours/Year

  	
   

  	
  “Age” B

  Hours/Year

  	
   

  	
  “Age” C

  Hours/Year

  	
   

  	
  “Age” D

  Hours/Year

  	
   

  	
  Unit Price

  	
   

  
	
  1

  	
   

  	
  Mechanics

  	
   

  	
  71

  	
   

  	
  95

  	
   

  	
  104

  	
   

  	
  95

  	
   

  	
  $

  	
  21.00

  	
   

  
	
  2

  	
   

  	
  Serviceman

  	
   

  	
  142

  	
   

  	
  189

  	
   

  	
  208

  	
   

  	
  189

  	
   

  	
  $

  	
  12.25

  	
   

  
	
  3

  	
   

  	
  Fueler/Cleaner

  	
   

  	
  189

  	
   

  	
  189

  	
   

  	
  189

  	
   

  	
  189

  	
   

  	
  $

  	
  10.00

  	
   

  
	
  4

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  Benefits % 28

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other Overhead % 6.2

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other PER Large
  Van Costs PER Year

  	
   

  

 

	
  

  	
   

  	
   

  	
   

  	
  “Age” A

  Price

  	
   

  	
  “Age” B

  Price

  	
   

  	
  “Age” C

  Price

  	
   

  	
  “Age” D

  Price

  	
   

  
	
  1

  	
   

  	
  Parts

  	
   

  	
  $

  	
  847

  	
   

  	
  $

  	
  863

  	
   

  	
  $

  	
  948

  	
   

  	
  $

  	
  863

  	
   

  
	
  2

  	
   

  	
  Fluids

  	
   

  	
  $

  	
  150

  	
   

  	
  $

  	
  150

  	
   

  	
  $

  	
  150

  	
   

  	
  $

  	
  150

  	
   

  
	
  3

  	
   

  	
  Tires

  	
   

  	
  $

  	
  660

  	
   

  	
  $

  	
  660

  	
   

  	
  $

  	
  600

  	
   

  	
  $

  	
  660

  	
   

  
	
  4

  	
   

  	
  Body Damage

  	
   

  	
  $

  	
  1,000

  	
   

  	
  $

  	
  1,000

  	
   

  	
  $

  	
  1,000

  	
   

  	
  $

  	
  1,000

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  NOTE: NYC Transit will
  calculate the extended price based on the actual vehicles allocated.

  	
   

  

 

“Age” A means a vehicle that is both less than twelve months old AND
has less than 30,000 miles on the odometer.

“Age” B means a vehicle that is at least 12 months old and less than 36
months old, OR is less than 12 months old but has at least 30,000 an no more
than 90,000 miles on the odometer.

“Age” C means a vehicle that is either more than 36 months old OR has
more than 90,000 miles on the odometer.

“Age” D means a vehicle that has been rehabbed by NYC Transit. A rehab
means that the vehicle has new seating, wiring, brakes, transmission, air conditioning
and suspension installed as well as having passed NYS Department of
Transportation inspection.

Line items left blank are for Proposers to specify items and costs.

Note that damage to the side wall of the vehicle tires will be entirely
the Contractor’s responsibility.

 

 

	
  

  	
  Revenue Sedan Maintenance:

  
	
   

  	
  Proposed Number of Sedans: 2

  
	
   

  	
  Personnel Costs PER Sedan PER Year

  

 

	
  

  	
   

  	
   

  	
   

  	
  “Age” A

  Hours/Year

  	
   

  	
  “Age” B

  Hours/Year

  	
   

  	
  “Age” C

  Hours/Year

  	
   

  	
  “Age” D

  Hours/Year

  	
   

  	
  Unit Price

  	
   

  
	
  1

  	
   

  	
  Mechanics

  	
   

  	
  31

  	
   

  	
  41

  	
   

  	
  45

  	
   

  	
  41

  	
   

  	
  $

  	
  21.00

  	
   

  
	
  2

  	
   

  	
  Serviceman

  	
   

  	
  62

  	
   

  	
  82

  	
   

  	
  91

  	
   

  	
  82

  	
   

  	
  $

  	
  12.25

  	
   

  
	
  3

  	
   

  	
  Fueler/Cleaner

  	
   

  	
  82

  	
   

  	
  82

  	
   

  	
  82

  	
   

  	
  82

  	
   

  	
  $

  	
  10.00

  	
   

  
	
  4

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  Benefits % 28

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other Overhead % 6.2

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Other
  PER Sedan Costs PER Year

  	
   

  

 

	
  

  	
   

  	
   

  	
   

  	
  “Age” A

  Price

  	
   

  	
  “Age” B

  Price

  	
   

  	
  “Age” C

  Price

  	
   

  	
  “Age” D

  Price

  	
   

  
	
  1

  	
   

  	
  Parts

  	
   

  	
  $

  	
  375

  	
   

  	
  $

  	
  500

  	
   

  	
  $

  	
  550

  	
   

  	
  $

  	
  500

  	
   

  
	
  2

  	
   

  	
  Fluids

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  120

  	
   

  	
  $

  	
  120

  	
   

  
	
  3

  	
   

  	
  Tires

  	
   

  	
  $

  	
  260

  	
   

  	
  $

  	
  260

  	
   

  	
  $

  	
  260

  	
   

  	
  $

  	
  260

  	
   

  
	
  4

  	
   

  	
  Body Damage

  	
   

  	
  $

  	
  1,050

  	
   

  	
  $

  	
  1,050

  	
   

  	
  $

  	
  1,050

  	
   

  	
  $

  	
  1,050

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

	
  

  	
   

  	
  NOTE: NYC Transit will
  calculate the extended price based on the actual vehicles allocated.

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Maintenance Profit:
  9.25%

  	
   

  

 

“Age” A means a vehicle
that is both less than twelve months old AND has less than 30,000 miles on the odometer.

“Age” B means a vehicle
that is at least 12 months old and less than 36 months old, OR is less than 12
months old but has at least 30,000 an no more than 90,000 miles on the odometer.

“Age” C means a vehicle
that is either more than 36 months old OR has more than 90,000 miles on the odometer.

“Age” D means a vehicle
that has been rehabbed by NYC Transit. A rehab means that the vehicle has new
seating, wiring, brakes, transmission, air conditioning and suspension
installed as well as having passed NYS Department of Transportation inspection.

Line items left blank are
for Proposers to specify items and costs.

Proposers on Sedans
should propose on ALL Sedans for that zone.

Proposers on Sedans
should propose on ALL Sedans for that zone.

Note that damage to the
side wall of the vehicle tires will be entirely the Contractor’s
responsibility.

 

Contract 00D7815 City-Wide
Primary Paratransit Service

Price Proposal

 

Proposer: Transit Facility Management
Corp.

 

VARIABLE AND PASS-THROUGH COSTS

 

	
  

  	
  ZONE: Queens

  

 

	
  Line #

  	
   

  	
  Item

  	
   

  	
  Quantity

  	
   

  	
  Unit of

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  
	
  

  	
   

  	
  Variable
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  Vehicle operators

  	
   

  	
  138,621

  	
   

  	
  hours

  	
   

  	
  $

  	
  14.50

  	
   

  	
  $

  	
  2,010,005

  	
   R

  
	
   

  	
   

  	
   

  	
   

  	
  Benefits % 28 (R Times
  Benefits Percentage)

  	
   

  	
  $

  	
  562,801.26

  	
   S

  
	
  2

  	
   

  	
  Road/operator
  supervisors

  	
   

  	
  8,320

  	
   

  	
  hours

  	
   

  	
  $

  	
  14.50

  	
   

  	
  $

  	
  120,640

  	
   T

  
	
   

  	
   

  	
   

  	
   

  	
  Benefits % 28 (T Times
  Benefits Percentage)

  	
   

  	
  $

  	
  33,779.20

  	
   U

  
	
  3

  	
   

  	
  Fuel

  	
   

  	
  150,000

  	
   

  	
  gallons

  	
   

  	
  $

  	
  1.60

  	
   

  	
  $

  	
  240,000

  	
   

  
	
  4

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
  6

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  $

  	
  0

  	
   

  
	
  

  	
   

  	
   

  	
   

  	
  Subtotal Variable Cost (Sum of 1-6, Above)

  	
   

  	
  $

  	
  2,967,225

  	
   X

  
	
   

  	
   

  	
   

  	
   

  	
  Variable Profit 9.25 (X Times Profit %)

  	
   

  	
  $

  	
  274,468

  	
   Y

  
	
  

  	
   

  	
   

  	
   

  	
  Total Variable Cost with Profit: (X+Y)

  	
   

  	
  $

  	
  3,241,693

  	
   Z

  
	
   

  	
   

  	
  Per
  Vehicle Calculations:

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
   

  	
   

  	
  Vehicle Service Hours Proposed:

  	
   

  	
  138,621

  	
   AA

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
  Variable Cost Plus Profit Per Vehicle Hour (AA
  Divided by Z)

  	
   

  	
  $

  	
  23.39

  	
   BB

  

 

	
  

  	
   

  	
   

  	
   

  	
  Quantity

  	
   

  	
  Unit of

  Measure

  	
   

  	
  Unit Price

  	
   

  	
  $ Extension

  	
   

  	 

	
  

  	
   

  	
  Pass-Through
  Costs:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	 

	
  1

  	
   

  	
  Vehicle Leases (To Be
  Determined by NYC Transit)

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  2

  	
   

  	
  Revenue Tolls (To Be
  Determined by NYC Transit)

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  3

  	
   

  	
  Revenue Vehicle
  Insurance

  	
   

  	
  55

  	
   

  	
  vehicles

  	
   

  	
  $

  	
  4,000

  	
   

  	
  $

  	
  220,000

  	
   

  
	
  4

  	
   

  	
  Non-Revenue Vehicle
  Insurance

  	
   

  	
  4

  	
   

  	
  vehicles

  	
   

  	
  $

  	
  4,000

  	
   

  	
  $

  	
  16,000

  	
   

  
	
  5

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  

  	
   

  	
   

  	
   

  	
  Total Pass-Through Cost: (Sum of 1-5, Above)

  	
   

  	
  $

  	
  236,000 

  	
   CC

  
																	

 

Proposal Cost Summary

	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Total
  Mobilization Costs:

  	
  (G)

  	
   

  	
   

  	
  $

  	
  485,099

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Total
  Fixed Costs with Profit:

  	
  (Q)

  	
   

  	
   

  	
  $

  	
  1,406,318

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Total
  Variable Costs with Profit:

  	
  (Z)

  	
   

  	
   

  	
  $

  	
  3,241,693

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Total
  Pass-Through Costs:

  	
  (CC)

  	
   

  	
   

  	
  $

  	
  236,000

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Grand
  Total Without Maintenance Costs

  	
  (G+Q+Z+CC)

  	
   

  	
   

  	
  $

  	
  5,369,111

  	
   

  

 

NOTES:

 

Line items left blank are for Proposers to specify itemized costs.

 

These are one-year full-operation costs.

 

Comparison of Price Proposals

 

	
  

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Revised Proposal

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Original

  	
   

  	
  Percent of 

  Total Price

  	
   

  	
  Revised

  	
   

  	
  Percent of

  Total Price

  	
   

  	
  Change

  	
   

  	
  Benefits

  	
   

  	
  Other

  Overhead

  	
   

  	
  Profit

  	
   

  	
  Rent

  	
   

  	
  Rent plus

  Profit

  	
   

  
	
  Mobilization

  	
   

  	
  $

  	
  581,645

  	
   

  	
  8.9

  	
  %

  	
  $

  	
  517,499

  	
   

  	
  8.7

  	
  %

  	
  -11.0

  	
  %

  	
  $

  	
  55,897

  	
   

  	
  $

  	
  12,377

  	
   

  	
  $

  	
  0

  	
   

  	
  $

  	
  0

  	
   

  	
  $

  	
  0

  	
   

  
	
  Fixed

  	
   

  	
  $

  	
  1,217,044

  	
   

  	
  18.6

  	
  %

  	
  $

  	
  1,417,134

  	
   

  	
  23.8

  	
  %

  	
  16.4

  	
  %

  	
  $

  	
  183,568

  	
   

  	
  $

  	
  40,647

  	
   

  	
  $

  	
  101,124

  	
   

  	
  $

  	
  144,000

  	
   

  	
  $

  	
  245,124

  	
   

  
	
  Maintenance

  	
   

  	
  $

  	
  1,105,432

  	
   

  	
  16.9

  	
  %

  	
  $

  	
  534,717

  	
   

  	
  9.0

  	
  %

  	
  -51.6

  	
  %

  	
  $

  	
  76,249

  	
   

  	
  $

  	
  16,884

  	
   

  	
  $

  	
  45,274

  	
   

  	
  $

  	
  0

  	
   

  	
  $

  	
  45,274

  	
   

  
	
  Variable

  	
   

  	
  $

  	
  3,402,283

  	
   

  	
  52.0

  	
  %

  	
  $

  	
  3,241,693

  	
   

  	
  54.5

  	
  %

  	
  -4.7

  	
  %

  	
  $

  	
  596,580

  	
   

  	
  $

  	
  0

  	
   

  	
  $

  	
  274,468

  	
   

  	
  $

  	
  0

  	
   

  	
  $

  	
  274,468

  	
   

  
	
  Pass-Through

  	
   

  	
  $

  	
  236,000

  	
   

  	
  3.6

  	
  %

  	
  $

  	
  236,000

  	
   

  	
  4.0

  	
  %

  	
  0.0

  	
  %

  	
  $

  	
  0

  	
   

  	
  $

  	
  0

  	
   

  	
  $

  	
  0

  	
   

  	
  $

  	
  0

  	
   

  	
  $

  	
  0

  	
   

  
	
  TOTAL

  	
   

  	
  $

  	
  6,542,404

  	
   

  	
  100.0

  	
  %

  	
  $

  	
  5,947,043

  	
   

  	
  100.0

  	
  %

  	
  -9.1

  	
  %

  	
  $

  	
  912,294

  	
   

  	
  $

  	
  69,908

  	
   

  	
  $

  	
  420,866

  	
   

  	
  $

  	
  144,000

  	
   

  	
  $

  	
  564,866

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Price Per Vehicle Hour

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Queens

  	
   

  	
  $

  	
  24.54

  	
   

  	
   

  	
   

  	
  $

  	
  23.39

  	
   

  	
   

  	
   

  	
  -4.7

  	
  %

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Brooklyn

  	
   

  	
  $

  	
  24.52

  	
   

  	
   

  	
   

  	
  $

  	
  23.36

  	
   

  	
   

  	
   

  	
  -4.7

  	
  %

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Subsequent Years (Year 2000 dollars, no
  CPI)

  	
   

  
	
  Year 2

  	
   

  	
  $

  	
  6,862,302

  	
   

  	
   

  	
   

  	
  $

  	
  6,184,826

  	
   

  	
   

  	
   

  	
  -9.9

  	
  %

  	
  $

  	
  990,963

  	
   

  	
  $

  	
  60,908

  	
   

  	
  $

  	
  484,814

  	
   

  	
  $

  	
  156,000

  	
   

  	
  $

  	
  640,814

  	
   

  
	
  Year 3

  	
   

  	
  $

  	
  7,763,846

  	
   

  	
   

  	
   

  	
  $

  	
  6,940,108

  	
   

  	
   

  	
   

  	
  -10.6

  	
  %

  	
  $

  	
  1,125,529

  	
   

  	
  $

  	
  64,285

  	
   

  	
  $

  	
  548,763

  	
   

  	
  $

  	
  168,000

  	
   

  	
  $

  	
  716,763

  	
   

  
	
  Year 4

  	
   

  	
  $

  	
  8,665,389

  	
   

  	
   

  	
   

  	
  $

  	
  7,695,390

  	
   

  	
   

  	
   

  	
  -11.2

  	
  %

  	
  $

  	
  1,260,094

  	
   

  	
  $

  	
  67,661

  	
   

  	
  $

  	
  612,711

  	
   

  	
  $

  	
  180,000

  	
   

  	
  $

  	
  792,711

  	
   

  
	
  Year 5

  	
   

  	
  $

  	
  9,566,932

  	
   

  	
   

  	
   

  	
  $

  	
  8,450,672

  	
   

  	
   

  	
   

  	
  -11.7

  	
  %

  	
  $

  	
  1,394,660

  	
   

  	
  $

  	
  71,038

  	
   

  	
  $

  	
  676,660

  	
   

  	
  $

  	
  192,000

  	
   

  	
  $

  	
  868,660

  	
   

  
	
  5-Year Total

  	
   

  	
  $

  	
  39,400,873

  	
   

  	
   

  	
   

  	
  $

  	
  32,218,039

  	
   

  	
   

  	
   

  	
  -10.6

  	
  %

  	
  $

  	
  5,683,540

  	
   

  	
  $

  	
  333,800

  	
   

  	
  $

  	
  2,743,614

  	
   

  	
  $

  	
  840,000

  	
   

  	
  $

  	
  3,583,814

  	
   

  

 

Note:

 

Virtually the entire change in fixed costs is attributed to additional
dispatchers at a higher rate of payExhibit
10.11

ShelterClean
of Arizona

 

 

 

City of Phoenix

PURCHASING DIVISION

 

April 28, 2006

Jerome Cooper, President

ShelterClean, Inc.

2514 North Naomi Street

Burbank, CA 91504-3235

	
  SUBJECT:

  	
  AGREEMENT NO. P-08027-09/IFB 06-008

  
	
  TITLE:

  	
  BUS STOP AND PASSENGER FACILITY MAINTENANCE-
  REQUIREMENTS CONTRACT

  

Dear Mr. Cooper:

Congratulations! You have
been awarded the subject agreement with the City of Phoenix for the period of April 15, 2006, through March 31, 2009. Your copy of the executed
Agreement is enclosed.

The Purchasing Division
is responsible for the administration of this Agreement, and we are looking
forward to doing business with your firm.

Please let me know if you
have any questions or concerns.

Sincerely,

	
  for
  Kelly Starbuck

  
	
  Management Assistant II

  
	
  (602) 262-5042

  

 

Enclosure

c:       File
IFB 06-008

Mission:
To provide quality services to our customers, both internal and external,
through responsive actions, dedicated efforts and a commitment to innovation,
excellence and equal opportunity

251 West Washington
Street · Phoenix, Arizona
85003-2299 · 602-262-7181 ·
FAX: 602-534-1933 · TDD: 602-534-5500

Recycled Paper

 

 

 

CITY OF
PHOENIX

Purchasing Division

REQUEST
FOR PROPOSAL

RFP 06-008 (RMC)

BUS STOP
AND PASSENGER FACILITY MAINTENANCE -

REQUIREMENTS CONTRACT

118467

CONTACT
PERSON

Rose M. Camacho

Procurement Supervisor

602-261-8989

rose.camacho@phoenix.govl

 

 

	
  

  	
   

  	
  CITY OF
  PHOENIX

  
	
   

  	
  Purchasing
  Division

  
	
  TABLE
  OF CONTENTS

  	
  251 W.
  Washington Street

  
	
   

  	
  8th
  Floor

  
	
   

  	
  Phoenix,
  AZ 85003

  Phone: (602) 262-7181

  

 

	
  Instructions to Proposers

  	
   

  	
  Section I

  
	
  Solicitation
  Response Checklist

  	
   

  	
   

  
	
  Introduction

  	
   

  	
   

  
	
  Schedule of
  Events

  	
   

  	
   

  
	
  Obtaining a Copy
  of the Solicitation and Addenda

  	
   

  	
   

  
	
  Preparation of
  Proposal

  	
   

  	
   

  
	
  Compliance with
  Affirmative Action Requirements

  	
   

  	
   

  
	
  Addenda

  	
   

  	
   

  
	
  Licenses

  	
   

  	
   

  
	
  Certification

  	
   

  	
   

  
	
  Submission of
  Proposal

  	
   

  	
   

  
	
  Withdrawal of
  Offer

  	
   

  	
   

  
	
  Proposal Results

  	
   

  	
   

  
	
  Award of
  Contract

  	
   

  	
   

  
	
  Proposal
  Incentive SBE Firms

  	
   

  	
   

  
	
  Proposal
  Incentive Joint Venture SBE Firms

  	
   

  	
   

  
	
  City’s Right to
  Disqualify for Conflict of Interest

  	
   

  	
   

  
	
  Proposer
  Compliance with Health, Environmental and Safety Requirements

  	
   

  	
   

  
	
  Proposal Format

  	
   

  	
   

  
	
   

  	
   

  	
   

  
	
  Standard Terms and Conditions

  	
   

  	
  Section II

  
	
  Definition of
  Key Words Used in the Solicitation

  	
   

  	
   

  
	
  Contract
  Interpretation

  	
   

  	
   

  
	
  Contract
  Administration and Operation

  	
   

  	
   

  
	
  Costs and
  Payments

  	
   

  	
   

  
	
  Contract Changes

  	
   

  	
   

  
	
  Risk of Loss and
  Liability

  	
   

  	
   

  
	
  Warranties

  	
   

  	
   

  
	
  City’s
  Contractual Rights

  	
   

  	
   

  
	
  Contract
  Termination

  	
   

  	
   

  
	
   

  	
   

  	
   

  
	
  Special Terms and Conditions

  	
   

  	
  Section III

  
	
   

  	
   

  	
   

  
	
  Scope

  	
   

  	
  Section IV

  
	
   

  	
   

  	
   

  
	
  Submittals

  	
   

  	
  Section V

  
	
   

  	
   

  	
   

  
	
  Exhibits

  	
   

  	
  Section VI

  

 

 2
 

 

 

	
  

  	
   

  	
  CITY OF
  PHOENIX

  
	
   

  	
  Purchasing
  Division

  
	
  SECTION I - INSTRUCTIONS TO PROPOSERS

  	
  251 W.
  Washington Street

  
	
   

  	
  8th
  Floor

  
	
   

  	
  Phoenix,
  AZ 85003

  Phone: (602) 262-7181

  

 

Please read this
before continuing on to the proposal document.

SOLICITATION
RESPONSE CHECK LIST

In order for your
response to be considered, your firm must be in compliance with the Phoenix
City Code, Chapter 18, Article V pertaining to Affirmative Action Programs,
prior to the solicitation opening due date. Failure to
comply with the reporting requirements of this ordinance will result in your
response being rejected.

Check off each of the
following as the necessary action is completed.

	
  o

  	
  1.

  	
  The requirements of City of Phoenix Affirmation
  Action Program Ordinance G-3472 have been met. Compliance forms are available
  at ftp://www.phoenix.gov/pub/payf/attachb.pdf. If currently in compliance, do
  not resubmit forms

  
	
   

  	
   

  	
   

  
	
  o

  	
  2.

  	
  All forms have been signed. All of Section V,
  Submittals, is included.

  
	
   

  	
   

  	
   

  
	
  o

  	
  3.

  	
  The prices offered have been reviewed.

  
	
   

  	
   

  	
   

  
	
  o

  	
  4.

  	
  The price extensions and totals have been checked.

  
	
   

  	
   

  	
   

  
	
  o

  	
  5.

  	
  Any required drawings or descriptive literature have
  been included.

  
	
   

  	
   

  	
   

  
	
  o

  	
  6.

  	
  The delivery information block has been completed.

  
	
   

  	
   

  	
   

  
	
  o

  	
  7.

  	
  If required, the amount of the bid surety has been
  checked and the surety has been included.

  
	
   

  	
   

  	
   

  
	
  o

  	
  8.

  	
  Review the insurance requirements, if any, to assure
  you are in compliance.

  
	
   

  	
   

  	
   

  
	
  o

  	
  9.

  	
  The specified number of copies of your offer has
  been included.

  
	
   

  	
   

  	
   

  
	
  o

  	
  10.

  	
  Any addenda have been signed and are included.

  
	
   

  	
   

  	
   

  
	
  o

  	
  11.

  	
  The mailing envelope has been addressed to:

  
	
   

  	
   

  	
  City of Phoenix, Purchasing, 8th Floor, 251 W.
  Washington Street, Phoenix, AZ 85003.

  
	
   

  	
   

  	
   

  
	
   

  	
   

  	
  The mailing envelope clearly shows:

  
	
   

  	
   

  	
  Your company name and address, the solicitation
  number, and the proposal opening date.

  
	
   

  	
   

  	
   

  
	
  o

  	
  12.

  	
  The response will be mailed in time to be received
  no later than 2:00 p.m. local Arizona time.

  
	
   

  	
   

  	
   

  
	
  o

  	
  13.

  	
  Request for Consideration of Alternate Terms.

  

 

 3
 

 

 

1.                                      INTRODUCTION

The City of Phoenix invites sealed proposals Bus Stop and Passenger
Facility Maintenance – Requirements Contract, for cleaning and general
maintenance services at bus stop and passenger facility locations, to support
the City’s bus operations, in accordance with the specifications and provisions
contained herein. The contract shall be for a twenty-nine (29) month period
commencing on or about January 1, 2006, and expiring on May 31, 2008.

This solicitation is available in large print, Braille, audio tape, or
computer diskette. Please call (602) 262-7181/

Fax (602) 534-1933 or TTY (602) 534-5500 for assistance.

2.                                      SCHEDULE
OF EVENTS

	
  Proposal Issue Date

  	
   

  	
  September 26, 2005

  
	
  Pre-Proposal Conference

  	
   

  	
  October 19, 2005 10:00 A.M., Local Arizona Time

  
	
  Written Inquiries Due Date

  	
   

  	
  October 28, 2005 5:00 P.M., Local Arizona Time

  
	
  Proposal Due Date

  	
   

  	
  Friday, November 18, 2005

  
	
  City Council Approval

  	
   

  	
  December 14, 2005

  
	
   

  	
   

  	
   

  
	
  Proposal Submittal Location:

  	
   

  	
  Calvin Goode Building

  
	
   

  	
   

  	
  City of Phoenix Finance Department

  
	
   

  	
   

  	
  Purchasing Division

  
	
   

  	
   

  	
  251 W. Washington Street, 8th Floor

  
	
   

  	
   

  	
  Phoenix, AZ 85003

  
	
   

  	
   

  	
   

  
	
  Pre-proposal Location:

  	
   

  	
  City of Phoenix Public Transit Department

  
	
   

  	
   

  	
  302 N. 1st Avenue, 9th Floor, Room 9A

  
	
   

  	
   

  	
  Phoenix, AZ 85003

  
					

 

City reserves the right to change dates and/or locations as necessary.

3.                                      OBTAINING
A COPY OF THE SOLICITATION AND ADDENDA

Interested proposers may download the complete solicitation and addenda
from www.phoenix.gov/FINBIDS. Internet access is available at all public
libraries. Any interested proposers without Internet access may obtain this
solicitation by calling (602) 262-7181 or picking up a copy during regular
business hours at the City of Phoenix Finance Department, Purchasing Division,
251 W. Washington Street, 8th Floor, Phoenix, AZ.

4.                                      PREPARATION
OF PROPOSAL

4.1                               All
forms provided in Section V, Submittal, must be completed and submitted with
your proposal. It is permissible to copy Section V forms if necessary.
Erasures, interlineations, or other modifications of your proposal shall be
initialed in original ink by the authorized person signing the proposal. No
proposal shall be altered, amended or withdrawn after the specified proposal
due time and date. The City is not responsible for proposer’s errors or
omissions. All time periods stated as a number of days shall be calendar days.

Any deviation from this solicitation shall be clearly stated and
identified in a separate section titled Request for Consideration of Alternate
Terms and must be included with your submittal. Submission of additional terms,
conditions or agreements with your proposal may result in rejection of your
proposal.

 4
 

 

4.2                               It
is the responsibility of all proposers to examine the entire solicitation and
seek clarification of any requirement that may not be clear and to check all
responses for accuracy before submitting a proposal. Negligence in preparing a
proposal confers no right of withdrawal after due date and time. Offerors are
strongly encouraged to:

A.                                   Consider
applicable laws and/or economic conditions that may affect cost, progress,
performance, or furnishing of the products or services.

B.                                     Study
and carefully correlate Offeror’s knowledge and observations with the RFP
document and other related data.

C.                                     Promptly
notify the City of all conflicts, errors, ambiguities, or discrepancies which
an Offeror has discovered in or between the RFP document and such other related
documents.

4.3                               The
City does not reimburse the cost of developing, presenting or providing any
response to this solicitation. Offers submitted for consideration should be
prepared simply and economically, providing adequate information in a
straightforward and concise manner. The Proposer is responsible for all costs
incurred in responding to this solicitation. All materials and documents
submitted in response to this solicitation become the property of the City and
will not be returned.

4.4                               Proposers
are reminded that the specifications stated in the solicitation are the minimum
level required and that proposals submitted must be for products or services
that meet or exceed the minimum level of all features specifically listed in
this solicitation. Proposals offering less than the minimums specified are not
responsive and should not be submitted.

4.5                               Proposal
responses submitted for products considered by the seller to be acceptable
alternates to the brand names or manufacturer’s catalog references specified
herein must be submitted with technical literature and/or detailed product
brochures for the City’s use to evaluate the products offered. Proposals
submitted without this product information may be considered as non-responsive
and rejected. The City will be the sole judge as to the acceptability of
alternate products offered.

4.6                               If
provisions of the detailed specifications preclude an otherwise qualified
proposer from submitting a proposal, a written request for modification must be
received by the Deputy Finance Director at least seven (7) calendar days prior
to the proposal opening. The City may issue an addendum to this solicitation of
any approved specification changes.

4.7                               Prices
shall be submitted on a per unit basis by line item, when applicable. In the
event of a disparity between the unit price and extended price, the unit price
shall prevail unless obviously in error.

4.8                               Unless
specifically requested in this solicitation, Proposer shall not include any
State use or Federal Excise tax in its proposal pricing. The City is exempt
from payment of Federal Excise Tax. For proposal evaluation, transaction
(Sales) privilege tax paid (returned) to the City is considered a pass-through
cost, calculated at zero (0) expense. For information on City of Phoenix
Privilege (Sales) Tax, please contact the City of Phoenix Finance Department,
Tax Division, (602) 262-6785.

 5
 

 

5.                                      COMPLIANCE
WITH AFFIRMATIVE ACTION IN EMPLOYMENT REQUIREMENTS

Proposers must be in compliance with Phoenix City Code, Chapter 18,
Article V, as amended, Affirmative Action Program, at the time
of the proposal due date. Failure to comply with the reporting
requirements of this Ordinance will result in your proposal being rejected.
Firms are also responsible for maintaining their eligibility during the life of
any contract and failure to do so may result in termination of the contract. An
Affirmative Action form is available on line at
ww.phoenix.gov/BUSINESS/affactio.html or by contacting the Purchasing Division
at (602) 262-7181. Any questions in regard to this Affirmative Action Program
should be directed to the Affirmative Action Contract Compliance Section of the
Equal Opportunity Department, (602) 262-6790. The City of Phoenix extends to
each individual, firm, Vendor, Supplier, Contractor and subcontractors an equal
economic opportunity to compete for City business and strongly encourages
voluntary utilization of disadvantaged and/or minority-owned or women-owned
businesses to reflect both the industry and community ethnic composition.

6.                                      ADDENDA

The City of Phoenix shall not be responsible for any oral instructions
made by any employees or officers of the City of Phoenix in regard to the
bidding instructions, plans, drawings, specifications, or contract documents.
Any changes to the plans, drawings and specifications will be in the form of an
addendum, which will be available at www.phoenix.gov/FINBIDS or by
calling (602) 262-7181. The proposer shall acknowledge receipt of an addendum
by signing and returning the document with the proposal submittal.

7.                                      LICENSES

If required by law for the operation of the business or work related to
this Proposal, Proposer must possess all valid certifications and/or licenses
as required by federal, state and local laws at the time of submittal.

8.                                      CERTIFICATION

By signature in the offer section of the Offer and Acceptance page,
proposer certifies:

·                                          The
submission of the offer did not involve collusion or other anti-competitive
practices.

·                                          The
proposer shall not discriminate against any employee, or applicant for
employment in violation of Federal or State Law.

·                                          The
proposer has not given, offered to give, nor intends to give at any time
hereafter, any economic opportunity, future employment, gift, loan, gratuity,
special discount, trip, favor, or service to a public servant in connection
with the submitted offer.

9.                                      SUBMISSION
OF PROPOSAL

Proposals must be in the actual possession of the Purchasing Division
on or prior to the exact time and date indicated in the Schedule of Events.
Late proposals shall not be considered. The prevailing clock shall be the City
Finance Department, Purchasing Division’s clock.

Proposals must be submitted in a sealed envelope and the following
information should be noted on the outside of the envelope:

Proposer’s Name

Proposer’s Address (as
shown on the Certification Page)

RFP Number

RFP Title

All proposals must be completed in ink or typewritten. Include the
number of copies indicated in the Submittal section.

 6
 

 

10.                               WITHDRAWAL
OF OFFER

At any time prior to the solicitation due date and time, a proposer (or
designated representative) may withdraw the proposal by submitting a request in
writing and signed by a duly authorized representative. Facsimiles, telegraphic
or mailgram withdrawals shall not be considered.

11.                               PROPOSAL
RESULTS

Proposals will be opened on the proposal due date, time and location
indicated in the Schedule of Events at which time the name of each offeror
shall be read. Proposals and other information received in response to the
Request for Proposal shall be shown only to authorized City personnel having a
legitimate interest in them or persons assisting the City in the evaluation.
Proposals are not available for public inspection until after award
recommendation has been posted on the City’s website.

A preliminary tabulation will be posted on the Purchasing Division’s
website, www.phoenix.gov/FINTABS within five (5) calendar days of the proposal
opening. The information on the preliminary tabulation will be posted as it was
read during the proposal opening. The City makes no guarantee as to the
accuracy of any information on the preliminary tabulation. Once the City has
evaluated the proposals an award recommendation will be posted on the website.
No further notification will be provided to unsuccessful proposers.

Protest of an award recommendation must be filed within seven (7)
calendar days after the award recommendation is posted on the website. Protests
shall be in writing and filed with the Deputy Finance Director and must include
all of the following:

·                                          The
name, address and telephone number of the protester;

·                                          The
signature of the protester or its representative;

·                                          Identification
of the RFP number;

·                                          A
detailed statement of the legal and factual grounds of protest including copies
of relevant documents; and,

·                                          The
form of relief requested.

12.                               AWARD
OF CONTRACT

Award(s) will be made to the overall highest scoring offeror(s).

Notwithstanding any other provision of this solicitation, the City
reserves the right to: (1) waive any immaterial defect or informality; or (2) reject
any or all proposals or portions thereof; or (3) reissue a solicitation.

A response to a solicitation is an offer to contract with the City
based upon the terms, conditions, and specifications contained in the City’s
solicitation. Proposals do not become contracts until they are executed by the
Deputy Finance Director. A contract has its inception in the award, eliminating
a formal signing of a separate contract. For that reason, all of the terms,
conditions and specifications of the procurement contract are contained in the
solicitation, unless any of the terms, conditions, or specifications are
modified by an addendum or contract amendment.

13.                               CITY’S
RIGHT TO DISQUALIFY FOR CONFLICT OF INTEREST

The City reserves the right to disqualify any proposer on the basis of
any real or apparent conflict of interest that is disclosed by the proposal
submitted or any other data available to the City. This disqualification is at
the sole discretion of the City. Any proposer submitting a proposal herein
waives any right to object now or at any future time, before any body or
agency, including but not limited to, the City Council of the City of Phoenix
or any court.

 7
 

 

14.                               PROPOSER’S
COMPLIANCE WITH HEALTH, ENVIRONMENTAL AND SAFETY REQUIREMENTS

The Proposer’s products, services and facilities shall be in full
compliance with all applicable Federal, State and local health, environmental
and safety laws, regulations, standards, codes and ordinances, regardless of
whether or not they are referred to by the City.

At the request of the City representatives, the proposer shall provide
the City:

·                                          Environmental,
safety and health regulatory compliance documents (written safety programs,
training and records, permits, etc.) applicable to services requested.

·                                          A
list of all Federal, State and local citations or notice of violations
(including but not limited to EPA, OSHA, Maricopa County) issued against the
Proposer or their subcontractors including dates, disposition and resolutions.

The City further reserves the right to make unannounced inspections of
the Proposer’s facilities (during normal business hours).

15.                               PROPOSAL
FORMAT

The written proposal shall be signed by an individual authorized to
bind the Offeror. The proposal shall provide the name, title, address and
telephone number of individuals with authority to contractually bind the
company and who may be contacted during the period of the contract. All fees
quoted shall be firm and fixed for the full contract period. Each response
shall be:

A.                                   Typewritten
for ease of evaluation.

B.                                     Submitted
in an 81¤2 x
11 inch loose leaf three-ring binder.

C.                                     Set
forth in the same sequence as this RFP (i.e., Offerors should respond to this RFP
in sequence and each response should reference the applicable section of this RFP).

D.                                    Signed
by an authorized representative of the Offeror.

E.                                      Submitted
with the name(s), title, address, and telephone number of the individual(s)
authorized to negotiate a contract with the City.

F.                                      All
portions of this RFP contain numbered sections.

1.                                       The
City requires that the responding RFP be organized in the following major
sections:

a.                                       Management
Summary and Understanding of the City’s Requirements

b.                                      Qualifications
and Experience of the Firm

c.                                       Cost
of Services

d.                                      Tracking
and Reporting Capabilities

e.                                       Staff
and Support Services

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  CITY OF
  PHOENIX

  
	
   

  	
  Purchasing
  Division

  
	
  SECTION II - STANDARD TERMS AND CONDITIONS

  	
  251 W.
  Washington Street

  
	
   

  	
  8th
  Floor

  
	
   

  	
  Phoenix,
  AZ 85003

  Phone: (602) 262-7181

  

 

1.                                      DEFINITION
OF KEY WORDS USED IN THE SOLICITATION

Shall, Will, Must: Indicates a
mandatory requirement. Failure to meet these mandatory requirements may result
in the rejection of proposal as non-responsive.

Should: Indicates something that
is recommended but not mandatory. If the proposer fails to provide recommended
information, the City may, at its sole option, ask the proposer to provide the
information or evaluate the offer without the information.

May: Indicates something that is
not mandatory but permissible.

For purposes of this solicitation, the following definitions shall
apply:

	
  “Buyer”

  	
   

  	
  City of Phoenix, City Purchasing Division staff
  person responsible for the solicitation.

  
	
   

  	
   

  	
   

  
	
  “Days”

  	
   

  	
  Means calendar days unless otherwise specified.

  
	
   

  	
   

  	
   

  
	
  “City”

  	
   

  	
  The City of Phoenix

  
	
   

  	
   

  	
   

  
	
  “Contractor”

  	
   

  	
  The individual, partnership, or corporation who, as
  a result of the competitive process, is awarded a contract by the City of
  Phoenix.

  
	
   

  	
   

  	
   

  
	
  “Contract”

  	
   

  	
  The legal agreement executed between the City of Phoenix,
  AZ and the Contractor.

  
	
   

  	
   

  	
   

  
	
  “Contract Representative”

  	
   

  	
  The City employee or employees who have specifically
  been designated to act as a contact person or persons to the Contractor, and
  responsible for monitoring and overseeing the Contractor’s performance under
  this contract.

  
	
   

  	
   

  	
   

  
	
  “Deputy Finance Director”

  	
   

  	
  The contracting authority for the City of Phoenix,
  AZ, authorized to sign contracts and amendments thereto on behalf of the City
  of Phoenix, AZ.

  
	
   

  	
   

  	
   

  
	
  “Offer”

  	
   

  	
  Means bid, proposal or quotation.

  
	
   

  	
   

  	
   

  
	
  “Proposer/Offeror”

  	
   

  	
  Means a vendor who responds to the Request for
  Proposal.

  
	
   

  	
   

  	
   

  
	
  “Solicitation”

  	
   

  	
  Means a Request for Proposal (RFP).

  
	
   

  	
   

  	
   

  
	
  “Suppliers”

  	
   

  	
  Firms, entities or individuals furnishing goods or
  services directly to the City.

  
	
   

  	
   

  	
   

  
	
  “Vendor”

  	
   

  	
  A seller of goods or services.

  

 

 

 9

 

2.                                      CONTRACT
INTERPRETATION

2.1                               APPLICABLE
LAW: This Contract shall be governed by the law of the State of Arizona,
and suits pertaining to this Contract shall be brought only in Federal or State
courts in Maricopa County, State of Arizona.

2.2                               IMPLIED
CONTRACT TERMS: Each and every provision of law and any clause required by law
to be in the Contract shall be read and enforced as though it were included
herein, and if through mistake or otherwise any such provision is not inserted,
or is not correctly inserted, then upon the application of either party the
Contract shall forthwith be physically amended to make such insertion or
correction.

2.3                               CONTRACT
ORDER OF PRECEDENCE: In the event of a conflict in the provisions of the Contract,
as accepted by the City and as they may be amended, the following shall prevail
in the order set forth below:

A.                                   Special
terms and conditions

B.                                     Standard
terms and conditions

C.                                     Statement
or scope of work

D.                                    Specifications

E.                                      Attachments

F.                                      Exhibits

G.                                     Instructions
to Proposers

H.                                    Other
documents referenced or included in the Request for proposal.

2.4                               ORGANIZATION
– EMPLOYMENT DISCLAIMER: The Agreement resulting hereunder is not intended
to constitute, create, give rise to or otherwise recognize a joint venture
agreement or relationship, partnership or formal business organization of any
kind, and the rights and obligations of the parties shall be only those
expressly set forth in the agreement. The parties agree that no persons
supplied by the Contractor in the performance of Contractor’s obligations under
the agreement are considered to be City’s employees and that no rights of City
civil service, retirement or personnel rules accrue to such persons. The
Contractor shall have total responsibility for all salaries, wage bonuses, retirement,
withholdings, workmen’s compensation, occupational disease compensation,
unemployment compensation, other employee benefits and all taxes and premiums
appurtenant thereto concerning such persons, and shall save and hold the City
harmless with respect thereto.

2.5                               SEVERABILITY:
The provisions of this Contract are severable to the extent that any provision or
application held to be invalid shall not affect any other provision or
application of the contract which may remain in effect without the invalid
provision or application.

2.6                               NON-WAIVER
OF LIABILITY: The City of Phoenix as a public entity supported by tax
monies, in execution of its public trust, cannot agree to waive any lawful or
legitimate right to recover monies lawfully due it. Therefore, any Contractor
agrees that it will not insist upon or demand any statement whereby the City
agrees to limit in advance or waive any right the City might have to recover
actual lawful damages in any court of law under applicable Arizona law.

 10
 

 

2.7                               PAROLE
EVIDENCE: This Agreement is intended by the parties as a final expression
of their agreement and is intended also as a complete and exclusive statement
of the terms of this agreement. No course of prior dealings between the parties
and no usage in the trade shall be relevant to supplement or explain any term
used in this Contract. Acceptance or acquiescence in a course of performance
rendered under this contract shall not be relevant to determine the meaning of
this Contract even though the accepting or acquiescing party has knowledge of
the nature of the performance and opportunity to object.

3.                                      CONTRACT
ADMINISTRATION AND OPERATION

3.1                               RECORDS:
All books, accounts, reports, files and other records relating to the contract
shall be subject at all reasonable times to inspection and audit by the City
for five years after completion of the contract. Such records will be produced
at a City of Phoenix office as designated by the City.

3.2                               PUBLIC
RECORD: All proposals submitted in response to this invitation shall become
the property of the City and become a matter of public record available for
review pursuant to Arizona State law.

If a proposer believes that a specific section of its proposal response
is confidential, the proposer shall isolate the pages marked confidential in a
specific and clearly labeled section of its proposal response. The proposer
shall include a written statement as to the basis for considering the marked
pages confidential including the specific harm or prejudice if disclosed and
the City Purchasing Division will review the material and make a determination.

3.3                               CONFIDENTIALITY
OF RECORDS: The Contractor shall establish and maintain procedures and
controls that are acceptable to the City for the purpose of assuring that no
information contained in its records or obtained from the City or from others
in carrying out its functions under the contract shall be used by or disclosed
by it, its agents, officers, or employees, except as required to efficiently
perform duties under the contract. Persons requesting such information should
be referred to the City. Contractor also agrees that any information pertaining
to individual persons shall not be divulged other than to employees or officers
of Contractor as needed for the performance of duties under the contract,
unless otherwise agreed to in writing by the City.

3.4                               AFFIRMATIVE
ACTION: Contractor agrees to abide by the provisions of the Phoenix City
Code Chapter 18, Article V as amended.

Any supplier/lessee in performing under this Contract shall not
discriminate against any worker, employee or applicant, or any member of the
public, because of race, color, religion, gender, national origin, age or
disability nor otherwise commit an unfair employment practice. The supplier
and/or lessee will take affirmative action to ensure that applicants are
employed, and employees are dealt with during employment without regard to
their race, color, religion, gender or national origin, age or disability. Such
action shall include but not be limited to the following: Employment,
promotion, demotion or transfer, recruitment or recruitment advertising, layoff
or termination; rates of pay or other forms of compensation; and selection for
training; including apprenticeship. The supplier further agrees that this
clause will be incorporated in all subcontracts with all labor organizations
furnishing skilled, unskilled and union labor, or who may perform any such
labor or services in connection with this contract.

Supplier/lessee further agrees that this clause will be incorporated in
all subcontracts, job-consultant agreements or subleases of this agreement
entered into by supplier/lessee.

 11
 

 

3.5                               LICENSES
AND PERMITS: Contractor shall maintain in current status all Federal,
State, and local licenses and permits required for the operation of the
business conducted by the Contractor as applicable to this contract.

3.6                               ADVERTISING:
Contractor shall not advertise or publish news releases concerning this
contract without the prior written consent of the Deputy Finance Director, and the
City shall not unreasonably withhold permission.

3.7                               EXCLUSIVE
POSSESSION: All services, information, computer program elements, reports,
and other deliverables which may be created under this contract are the sole
property of the City of Phoenix and shall not be used or released by the
Contractor or any other person except with prior written permission by the
City.

3.8                               OWNERSHIP
OF INTELLECTUAL PROPERTY: Any and all intellectual property, including but
not limited to copyright, invention, trademark, trade name, service mark,
and/or trade secrets created or conceived pursuant to or as a result of this
contract and any related subcontract (“Intellectual Property”), shall be
considered work for hire and the City shall be considered the creator of such
Intellectual Property. The agency, department, division, board or commission of
the City requesting the issuance of this contract shall own (for and on behalf
of the City) the entire right, title and interest to the Intellectual Property throughout
the world. Contractor shall notify the City, within thirty (30) days, of the
creation of any Intellectual Property by it or its subcontractor(s).
Contractor, on behalf of itself and any subcontractor(s), agrees to execute any
and all document(s) necessary to assure ownership of the Intellectual Property
vests in the City and shall take no affirmative actions that might have the
effect of vesting all or part of the Intellectual Property in any entity other
than the City. The Intellectual Property shall not be disclosed by Contractor
or its subcontractor(s) to any other entity without the express written
authorization of the City. If by operation of law, the Intellectual Property is
not owned in its entirety by the City automatically upon its creation, then
Contractor agrees to assign and hereby assigns to the City the ownership of the
Intellectual Property. The Contractor agrees to take such further action and
execute and deliver such further agreements and other instruments as the City
may reasonably request to give effect to this section 3.8.

It is expressly agreed by Contractor that these covenants are
irrevocable and perpetual.

3.9                               HEALTH,
ENVIRONMENTAL AND SAFETY REQUIREMENTS: The Contractor’s products, services
and facilities shall be in full compliance with all applicable Federal, State
and local health, environmental and safety laws, regulations, standards, codes
and ordinances, regardless of whether or not they are referred to by the City.

At the request of City representatives, the Contractor shall provide
the City:

·                                          Environmental,
safety and health regulatory compliance documents (written safety programs,
training records, permits, etc.) applicable to services provided by the
Contractor in this contract

·                                          A
list of all federal, state, or local (EPA, OSHA, Maricopa County, etc.)
citations or notice of violations issued against their firm or their
subcontractors including dates, reasons, dispositions and resolutions.

The City shall have the right, but not the obligation to inspect the
facilities, transportation vehicles or vessels, containers and disposal
facilities provided by the Contractor or subcontractor. The City shall also
have the right to inspect operations conducted by the Contractor or
subcontractor in the performance of this agreement.

 12
 

 

3.10                        COMPLIANCE
WITH LAWS: Contractor agrees to fully observe and comply with all
applicable Federal, State and local laws, regulations, standards, codes and
ordinances when performing under this Contract regardless of whether or not
they are referred to by the City. Contractor agrees to permit City inspection
of Contractor’s business records, including personnel records to verify any
such compliance.

Because the Contractor will be acting as an independent contractor, the
City assumes no responsibility for the Contractor’s acts.

3.11                        CONTINUATION
DURING DISPUTES: Contractor agrees that notwithstanding the existence of
any dispute between the parties, insofar as is possible, under the terms of the
contract, the Contractor shall continue to perform the obligations required of Contractor
during the continuation of any such dispute unless enjoined or prohibited by an
Arizona Court of competent jurisdiction.

3.12                        EMERGENCY
PURCHASES: The City reserves the right to purchase from other sources those
items which are required on an emergency basis and cannot be supplied
immediately from stock by the Contractor.

3.13                        STRICT
PERFORMANCE: Failure of either party to insist upon the strict performance
of any item or condition of the contract or to exercise or delay the exercise
of any right or remedy provided in the contract, or by law, or the acceptance
of materials or services, obligations imposed by this contract or by law shall
not be deemed a waiver of any right of either party to insist upon the strict
performance of the contract.

4.                                      COSTS
AND PAYMENTS

4.1                               PAYMENT
TERMS: The City shall make every effort to process payment for the purchase
of material or services within 30 calendar days after receipt of a correct
invoice unless a good faith dispute exists to any obligation to pay all or a
portion of the account. Payment terms are specified in the proposal.

4.2                               PAYMENT
DEDUCTION OFFSET PROVISION: Contractor acknowledges that the City Charter
requires that no payment be made to any Contractor as long as there is an
outstanding obligation due to the City. Contractor agrees that any obligation
it owes to the City will be offset against any payment due to the Contractor
from the City.

4.3                               LATE
SUBMISSION OF CLAIM BY CONTRACTOR: The City will not honor any invoices or
claims which are tendered one (1) year after the last item of the account
accrued.

4.4                               DISCOUNTS:
Payment discounts will be computed from the date of receiving acceptable
products, materials and/or services or correct invoice, whichever is later to
the date payment is mailed.

4.5                               NO
ADVANCE PAYMENTS: Advance payments are not authorized. Payment will be made
only for actual services or commodities that have been received.

 13
 

 

4.6                               FUND
APPROPRIATION CONTINGENCY: The Vendor recognizes that any agreement entered
into shall commence upon the day first provided and continue in full force and
effect until termination in accordance with its provisions. The Vendor and the
City herein recognize that the continuation of any contract after the close of
any given fiscal year of the City of Phoenix, which fiscal year ends on June 30
of each year, shall be subject to the approval of the budget of the City of
Phoenix providing for or covering such contract item as an expenditure therein.
The City does not represent that said budget item will be actually adopted,
said determination being the determination of the City Council at the time of
the adoption of the budget.

4.7                               MAXIMUM
PRICES: The City shall not be invoiced at prices higher than those stated
in any contract resulting from this proposal. Proposer certifies, by signing
this proposal that the prices offered are no higher than the lowest price the
Proposer charges other buyers for similar quantities under similar conditions.
Proposer further agrees that any reductions in the price of the goods or services
covered by this proposal and occurring after award will apply to the
undelivered balance. The proposer shall promptly notify the City of such price
reductions.

4.8                               F.O.B.
POINT: All prices are to be quoted F.O.B. delivered, unless otherwise
specified elsewhere in this solicitation.

5.                                      CONTRACT
CHANGES

5.1                               CONTRACT
AMENDMENTS: Contracts shall be modified only by a written contract
amendment signed by the Deputy Finance Director and persons duly authorized to
enter into contracts on behalf of the Contractor.

5.2                               ASSIGNMENT
- DELEGATION: No right or interest in this contract nor monies due
thereunder shall be assigned in whole or in part without written permission of
the City, and no delegation of any duty of Contractor shall be made without
prior written permission of the Deputy Finance Director, which may be withheld
for good cause. Any assignment or delegation made in violation of this section
shall be void.

5.3                               NON-EXCLUSIVE
CONTRACT: Any contract resulting from this solicitation shall be awarded with
the understanding and agreement that it is for the sole convenience of the City
of Phoenix. The City reserves the right to obtain like goods or services from
another source when necessary.

5.4                               AUTHORIZED
CHANGES: The City reserves the right at any time to make changes in any one
or more of the following: (a) specifications; (b) methods of shipment or
packing; (c) place of delivery; (d) time of delivery; and/or (e) quantities. If
the change causes an increase or decrease in the cost of or the time required
for performance, an equitable adjustment may be made in the price or delivery
schedule, or both. Any claim for adjustment shall be deemed waived unless
asserted in writing within thirty (30) days from the receipt of the change.
Price increases or extensions of delivery time shall not be binding on the City
unless evidenced in writing and approved by the Deputy Finance Director prior
to the institution of the change.

6.                                      RISK
OF LOSS AND LIABILITY

6.1                               TITLE
AND RISK OF LOSS: The title and risk of loss of material or service shall
not pass to the City until the City actually receives the material or service
at the point of delivery; and such loss, injury, or destruction shall not
release seller from any obligation hereunder.

 14
 

 

6.2                               ACCEPTANCE:
All material or service is subject to final inspection and acceptance by the
City. Material or service failing to conform to the specifications of this
contract shall be held at Contractor’s risk and may be returned to the
Contractor. If so returned, all costs are the responsibility of the Contractor.
Noncompliance shall conform to the cancellation clause set forth in this
document.

6.3                               GENERAL
INDEMNIFICATION: Contractor shall indemnify, defend, save and hold harmless
the City of Phoenix and its officers, officials, agents, and employees
(hereinafter referred to as “Indemnitee”) from and against any and all claims,
actions, liabilities, damages, losses, or expenses (including court costs,
attorneys’ fees, and costs of claim processing, investigation and litigation)
(hereinafter referred to as “Claims”) for bodily injury or personal injury
(including death), or loss or damage to tangible or intangible property caused,
or alleged to be caused, in whole or in part, by the negligent or willful acts
or omissions of Contractor or any of its owners, officers, directors, agents,
employees or subcontractors. This indemnity includes any claim or amount
arising out of or recovered under the Workers’ Compensation Law or arising out
of the failure of such Contractor to conform to any Federal, State or local
law, statute, ordinance, rule, regulation or court decree. It is the specific
intention of the parties that the Indemnitee shall, in all instances, except
for Claims arising solely from the negligent or willful acts or omissions of
the Indemnitee, be indemnified by Contractor from and against any and all
claims. It is agreed that Contractor will be responsible for primary loss
investigation, defense and judgment costs where this indemnification is
applicable. In consideration of the award of this contract, the Contractor
agrees to waive all rights of subrogation against the City, its officers,
officials, agents, and employees for losses arising from the work performed by
the Contractor for the City.

6.4                               INDEMNIFICATION
– PATENT, COPYRIGHT AND TRADEMARK. The Contractor shall indemnify and hold
harmless the City against any liability, including costs and expenses, for
infringement of any patent, trademark or copyright or other proprietary rights
of any third parties arising out of contract performance or use by the City of
materials furnished or work performed under this contract.

The Contractor agrees upon receipt of notification to promptly assume
full responsibility for the defense of any suit or proceeding which is, has
been, or may be brought against the City of Phoenix and its agents for alleged
infringement, as well as for the alleged unfair competition resulting from
similarity in design, trademark or appearance of goods by reason of the use or
sale of any goods furnished under this contract and the Contractor further
agrees to indemnify the City against any and all expenses, losses, royalties,
profits and damages including court costs and attorney’s fees resulting from
the bringing of such suit or proceedings including any settlement or decree of
judgment entered therein. The City may be represented by and actively
participate through its own counsel in any such suit or proceedings if it so
desires. It is expressly agreed by the seller that these covenants are
irrevocable and perpetual.

6.5                               FORCE
MAJEURE: Except for payment of sums due, neither party shall be liable to
the other nor deemed in default under this contract if and to the extent that
such party’s performance of this contract is prevented by reason of force
majeure. The term “force majeure” means an occurrence that is beyond the
control of the party affected and occurs without its fault or negligence. Force
majeure shall not include late performance by a subcontractor unless the delay
arises out of a force majeure occurrence in accordance with this force majeure
term and condition.

 15
 

 

If either party is delayed at any time in the progress of the work by
force majeure, the delayed party shall notify the other party in writing of
such delay, as soon as is practical, of the commencement thereof and shall
specify the causes of such delay in such notice. Such notice shall be
hand-delivered or mailed certified-return receipt and shall make a specific
reference to this provision, thereby invoking its provisions. The delayed party
shall cause such delay to cease as soon as practicable and shall notify the
other party in writing when it has done so. The time of completion shall be
extended by contract modification for a period of time equal to the time that
results or effects of such delay prevent the delayed party from performing in
accordance with this contract.

6.6                               LOSS
OF MATERIALS: The City does not assume any responsibility, at any time, for
the protection of or for loss of materials, from the time that the contract
operations have commenced until the final acceptance of the work by the project
manager.

6.7                               DAMAGE
TO CITY PROPERTY: Contractor shall perform all work so that no damage to
the building or grounds results. Contractor shall repair any damage caused to
the satisfaction of the City at no cost to the City.

Contractor shall take care to avoid damage to adjacent finished
materials that are to remain. If finished materials are damaged, Contractor
shall repair and finish to match existing material as approved by the City at
Contractor’s expense.

7.                                      WARRANTIES

7.1                               GUARANTEE:
Unless otherwise specified, all items shall be guaranteed for a minimum period
of one (1) year from date of acceptance by the City against defects in material
and workmanship. At any time during that period, if a defect should occur in
any item that item shall be replaced or repaired by the Contractor at no
obligation to the City except where it be shown that the defect was caused by
misuse and not by faulty design.

7.2                               QUALITY:
Contractor expressly warrants that all goods or services furnished under this
contract shall conform to the specifications, appropriate standards, and will
be new and free from defects in material or workmanship. Contractor warrants
that all such goods or services will conform to any statements made on the
containers or labels or advertisements for such goods, or services, and that
any goods will be adequately contained, packaged, marked and labeled.
Contractor warrants that all goods or services furnished hereunder will be
merchantable, and will be safe and appropriate for the purpose which goods or
services of that kind are normally used. If Contractor knows or has reason to
know the particular purpose for which City intends to use the goods or
services, Contractor warrants that goods or services furnished will conform in
all respect to samples. Inspection, test, acceptance of use of the goods or
services furnished hereunder shall not affect the Contractor’s obligation under
this warranty, and such warranties shall survive inspection, test, acceptance
and use. Contractor’s warranty shall run to City, its successors, and assigns.

7.3                               RESPONSIBILITY
FOR CORRECTION: It is agreed that the Contractor shall be fully responsible
for making any correction, replacement, or modification necessary for specification
or legal compliance. In the event of any call back, Contractor agrees to give
the City first priority. Contractor agrees that if the product or service
offered does not comply with the foregoing, the City has the right to cancel
the purchase at any time with full refund within 30 calendar days after notice
of non-compliance and Contractor further agrees to be fully responsible for any
consequential damages suffered by the City.

 16
 

 

7.4                               LIENS:
Contractor shall hold the City harmless from claimants supplying labor or
materials to the Contractor or his subcontractors in the performance of the
work required under this contract. Contractor shall provide written
certification that all liens against materials and labor have been satisfied,
before the City will make payment.

7.5                               QUALITY
STANDARDS OF MATERIAL AND SERVlCES: If desired by the City, items/services
proposal shall be subjected to testing, dissection or analysis by a recognized
testing laboratory or consultant selected by the City to determine that the material(s)
submitted for proposal conform to the proposal specifications. The cost of
testing, dissection or analysis shall be borne by the proposer.

7.6                               REPAIR
AND REPLACEMENT PARTS: Repair or replacement parts for existing equipment
may be accomplished by the Contractor using other than original equipment
manufacturer’s (OEM) parts. However, all parts or equipment furnished must be
equal or exceed that of the original equipment manufacturer(s) in material and
warranty.

7.7                               WORKMANSHIP:
Where not more specifically described in any of the various sections of these specifications,
workmanship shall conform to all of the methods and operations of best
standards and accepted practices of the trade or trades involved, and shall
include all items of fabrication, construction or installation regularly
furnished or required for completion of the services. All work shall be
executed by personnel skilled in their respective lines of work.

8.                                      CITY’S
CONTRACTUAL RIGHTS

8.1                               RIGHT
TO ASSURANCE: Whenever one party to this contract in good faith has reason
to question the other party’s intent to perform, the former party may demand
that the other party give a written assurance of this intent to perform. In the
event that a demand is made and no written assurance is given within five (5)
days, the demanding party may treat this failure as an anticipatory repudiation
of this contract.

8.2                               NON-EXCLUSIVE
REMEDIES: The rights and remedies of the City under this Contract are non-exclusive.

8.3                               DEFAULT
IN ONE INSTALLMENT TO CONSTITUTE BREACH: Each installment or lot of the
agreement is dependent on every other installment or lot and a delivery of
non-conforming goods or a default of any nature under one installment or lot
will impair the value of the whole agreement and constitutes a total breach of
the agreement as a whole.

8.4                               ON
TIME DELIVERY: Because the City is providing services which involve health,
safety and welfare of the general public, delivery time is of the essence.
Delivery must be made in accordance with the delivery schedule promised by the
Proposer.

8.5                               DEFAULT:
In case of default by the proposer, the City may, by written notice, cancel
this contract and repurchase from another source and may recover the excess
costs by (1) deduction from an unpaid balance due; (2) collection against the
proposal and/or performance bond, or (3) a combination of the aforementioned
remedies or other remedies as provided by law.

 17
 

 

8.6                               COVENANT
AGAINST CONTINGENT FEES: Seller warrants that no person or selling agent has
been employed or retained to solicit or secure this contract upon an agreement
or understanding for a commission, percentage, brokerage, or contingent fee,
excepting bona fide employers or bona fide established commercial or selling
agencies maintained by the seller for the purpose of securing business. For
breach or violation of this warranty, the City shall have the right to annul
the contract without liability or in its discretion to deduct from the contract
price a consideration, or otherwise recover the full amount of such commission,
brokerage or contingent fee.

8.7                               ESTIMATED
QUANTITIES OR DOLLAR AMOUNTS (REQUIREMENTS CONTRACTS ONLY): Quantities and
dollar amounts listed are the City’s best estimate and do not obligate the City
to order or accept more than City’s actual requirements during period of this
agreement, as determined by actual needs and availability or appropriated
funds. It is expressly understood and agreed that the resulting contract is to
supply the City with its complete actual requirement for the contract period,
except that the estimated quantity shown for each proposal item shall not be
exceeded by 10 percent without the express written approval of the Deputy
Finance Director, Purchasing Division. Any demand or order made by any employee
or officer of the City of Phoenix, other than the Deputy Finance Director,
Purchasing Division or designated representative, for quantities in excess of
the estimated quantities and dollar amounts shall be void if the written
approval of the Deputy Finance Director was not received prior to the
Contractor’s performance.

8.8                               COST
JUSTIFICATION: In the event only one response is received, the City may
require that the proposer submit a cost proposal in sufficient detail for the
City to perform a cost/price analysis to determine if the proposal price is
fair and reasonable.

9.                                      CONTRACT
TERMINATION

9.1                               GRATUITIES:
The City may, by written notice to the Contractor, cancel this contract if it
is found that gratuities, in the form of entertainment, gifts or otherwise,
were offered or given by the Contractor or any agent or representative of the
Contractor, to any officer or employee of the City making any determinations
with respect to the performing of such contract. In the event this contract is
canceled by the City pursuant to this provision, the City shall be entitled, in
addition to any other rights and remedies, to recover or withhold from the
Contractor the amount of the gratuity.

9.2                               CONDITIONS
AND CAUSES FOR TERMINATION: This contract may be terminated at any time by
mutual written consent, or by the City, with or without cause, upon giving
thirty (30) days written notice to Contractor. The City at its convenience, by
written notice, may terminate this contract, in whole or in part. If this
contract is terminated, the City shall be liable only for payment under the
payment provisions of this contract for services rendered and accepted material
received by the City before the effective date of termination. Title to all
materials, work-in-process and completed but undeliverable goods, will pass to
the City after costs are claimed and allowed. The Seller shall submit detailed
cost claims in an acceptable manner and shall permit the City to examine such
books and records as may be necessary in order to verify the reasonableness of
any claims.

The City reserves the right to cancel the whole or any part of this
contract due to failure of Contractor to carry out any term, promise, or
condition of the contract. The City will issue a written notice of default to
Contractor for acting or failing to act as in any of the following:

 18
 

 

In the opinion of the City, Contractor provides personnel who do not
meet the requirements of the contract;

In the opinion of the City, Contractor fails to perform adequately the
stipulations, conditions or services/specifications required in this contract;

In the opinion of the City, Contractor attempts to impose on the City
personnel or materials, products or workmanship, which is of an unacceptable
quality.

Contractor fails to furnish the required service and/or product within
the time stipulated in the contract;

In the opinion of the City, Contractor fails to make progress in the
performance of the requirements of the contract and/or give the City a positive
indication that Contractor will not or cannot perform to the requirements of
the contract.

9.3                               CONTRACT
CANCELLATION: All parties acknowledge that this contract is subject to cancellation
by the City of Phoenix pursuant to the provision of Section 38-511, Arizona
Revised Statutes.

 19

 

	
  

  	
   

  	
  CITY OF
  PHOENIX

  
	
   

  	
  Purchasing
  Division

  
	
  SECTION III - SPECIAL TERMS AND CONDITIONS

  	
  251 W.
  Washington Street

  
	
   

  	
  8th
  Floor

  
	
   

  	
  Phoenix,
  AZ 85003

  Phone: (602) 262-7181

  

 

1.             DEFINITION
OF TERMS

	
  Additional Services
  -

  	
   

  	
  Additional tasks and services required of the
  Contractor, as directed by the City, for events and situations associated
  with providing comprehensive bus shelter and passenger facilities
  maintenance.

  
	
   

  	
   

  	
   

  
	
  Bus Stop
  -

  	
   

  	
  Passenger and bus operations area. Passenger
  activities include waiting, boarding, unloading and circulation to and from
  adjacent areas.

  
	
   

  	
   

  	
   

  
	
  Bench Unit
  -

  	
   

  	
  Consists of bench and trash receptacle.

  
	
   

  	
   

  	
   

  
	
  Bus Stop
  Furniture -

  (or Transit Furniture)

  	
   

  	
  May consist of a transit shade structure, bench,
  trash receptacle or other transit components provided at a bus stop or
  passenger facility for the comfort and convenience of waiting passengers.

  
	
   

  	
   

  	
   

  
	
  Cleaning/Maintenance
  -

  	
   

  	
  Regularly scheduled cleaning/maintenance tasks, minor
  repairs, and other responsibilities.

  
	
   

  	
   

  	
   

  
	
  City
  -

  	
   

  	
  City of Phoenix Public Transit Department.

  
	
   

  	
   

  	
   

  
	
  Complaint
  -

  	
   

  	
  A grievance from the public.

  
	
   

  	
   

  	
   

  
	
  Graffiti
  -

  	
   

  	
  Written or etched inscription or scribbling,
  stickers.

  
	
   

  	
   

  	
   

  
	
  Hazard
  -

  	
   

  	
  Some form of danger to persons and or property.

  
	
   

  	
   

  	
   

  
	
  Installation
  -

  	
   

  	
  Placement and securement of transit furniture.

  
	
   

  	
   

  	
   

  
	
  Light Inspection
  -

  	
   

  	
  Drive by inspection to ensure the light under the
  shade structure functions properly.

  
	
   

  	
   

  	
   

  
	
  Maintenance
  Inventory -

  	
   

  	
  Adequate materials and supplies necessary to perform
  within the work scope and time frame required.

  
	
   

  	
   

  	
   

  
	
  Passenger
  Facility -

  	
   

  	
  Park-and-Ride, Transit Center

  
	
   

  	
   

  	
   

  
	
  Relocation
  -

  	
   

  	
  Remove from one site and reinstall at another.

  
	
   

  	
   

  	
   

  
	
  Removal
  -

  	
   

  	
  Elimination of transit furniture from a bus stop
  site for storage at Contractor’s facility and restore the site to safe and
  attractive condition (i.e. cut bolts flush to transit furniture pad, fill
  holes with concrete, etc.).

  
	
   

  	
   

  	
   

  
	
  Repair
  -

  	
   

  	
  Fix, mend, patch and/or paint.

  
	
   

  	
   

  	
   

  
	
  Routine Services
  -

  	
   

  	
  Regularly scheduled tasks, minor repairs, and other
  responsibilities.

  
	
   

  	
   

  	
   

  
	
  Security
  Building -

  	
   

  	
  Approximately 300 sq. ft. building used to house
  security staff.

  
	
   

  	
   

  	
   

  
	
  Shade Bench Unit
  -

  	
   

  	
  Consists of a covered bench and a trash receptacle.
  May include a solar lighting unit.

  
	
   

  	
   

  	
   

  
	
  Shade Structure
  -

  	
   

  	
  A structure located at a bus stop that provides
  seating and protection from the elements for the convenience of waiting
  passengers.

  

 

 20
 

 

 

	
  Shade Structure Unit
  -

  	
   

  	
  Consists of a transit Shade Structure with bench
  (es) and trash receptacle and optional lighting unit. Types:

  
	
   

  	
   

  	
  ·  Advertising
  (shade structure with an advertising kiosk)

  ·  Art
  (unit designed and fabricated by an artist through the Arts Commission)

  ·  Developer
  (unit constructed by a private developer)

  ·  City
  of Phoenix owned

  
	
   

  	
   

  	
   

  
	
  Solar Lighting
  Unit -

  	
   

  	
  A lighting system comprised of a light fixture,
  solar panel, gel battery and photocell.

  
	
   

  	
   

  	
   

  
	
  Transit Pad
  -

  	
   

  	
  Concrete slab (may come with or without special pavers)
  located at a bus stop. The function is to provide pavement to secure transit
  furniture and to allow an accessible landing area for passengers.

  
	
   

  	
   

  	
   

  
	
  Vandalism
  -

  	
   

  	
  Willful or malicious destruction or defacement of
  public property.

  

 

2.             FOB
POINT

Prices quoted shall be FOB destination and delivered, as required, to
the following point(s): various Public Transit facilities.

3.             SITE
INSPECTION

The City will not conduct site inspections of the bus stops and/or
passenger facilities. All facilities are open to the public and available for
inspection. Proposers should visit the sites and familiarize themselves with
any conditions which may affect performance and proposal prices. Submission of
a proposal will be prima facie evidence that the Proposer is aware of all conditions
affecting performance and proposal prices.

4.             INQUIRIES

Proposers are encouraged to send questions immediately upon receipt of
this RFP so that all relevant questions and information needs can be identified
and answered, and that adequate time is available to prepare a comprehensive
and complete response.

All inquiries that arise relating to this RFP shall be directed, in
writing, to City of Phoenix Finance Department, Attn: Rose M. Camacho,
Procurement Supervisor, 251 W. Washington Street, 8th Floor,
Phoenix, Arizona 85003, or via e-mail to rose.camacho@phoenix.gov. To be considered, written inquiries shall be received at the above
address by 5:00 p.m., October 28, 2005. The City will not respond to
oral requests.

Any changes to the RFP resulting from inquiries will be in the form of
a written addendum, which will be furnished to all Proposers. Only written
responses provided in the addendum shall be official and binding.

5.             PRICE

All prices quoted shall be firm and fixed for the length of the contract.
After the initial term of the contract, the City may decide to exercise its
option to extend the contract for an additional year. Pass-through price
adjustments may be accepted for the option year(s) provided said adjustment(s)
are requested in writing and are accompanied by written documentation of the
Contractor’s increase in cost to perform services.

 21
 

 

6.             PROPOSAL
CONTENT AND EVALUATION CRITERIA

Proposals will be evaluated and scored by members of an evaluation
committee in accordance with the following criteria. The proposal shall be
specific and complete in every detail, prepared in a simple straightforward
manner with concise information of your firm’s capabilities to provide the
service satisfactorily. In addition, the committee MAY request a formal
presentation from the highest ranked Offerors before a final recommendation is
made.

The City seeks a proposal that provides the best solution for the
procurement yet allows the Proposer to provide a cost effective solution. The
proposal shall be a detailed description of the proposed solution, the
management approach for completing the work, and the Proposer’s capabilities.
It shall incorporate, in a section-by-section basis, sufficient information to
permit a thorough understanding of the proposed solution, and enable the City
to arrive at a sound determination as to whether or not the proposal will meet
the requirements, without the need for any additional information or
discussion.

Proposals shall be organized according to the following criterion, and,
as a minimum, contain the information listed below.

A.            Management Summary

·              Understanding
of the City’s requirements and proposed method of satisfying the requirements
of the contract. This should be accomplished by covering the Statement of Work
within the requirements and restrictions given in this RFP.

·              Define
labor distribution and frequency of tasks by type of facility, size and
location. Provide the number of employees and amount of time it will take to
perform services at a bus stop with sign only, bus stop without shade structure
(bench and/or trash receptacle) and bus stop with furniture including a shade
structure.

·              Proposed
detailed maintenance procedure for bus stop and passenger facility repairs.

·              Maintenance
procedure for response to emergencies or special requests.

·              State
contract administration plan and performance oversight.

·              Communication
plan between Proposer and City staff.

B.            Qualifications and
Experience of the Firm

·              Detail
the firm’s experience in handling similar size contracts. Proposer shall list,
as a minimum, five (5) firms or government organizations for which the
Proposer is currently furnishing or has furnished, in the past, similar
services. Provide company name, contact, address and current phone number.

·              Provide
a brief description of the firm’s history.

·              List
of five (5) current clients as references.

·              Provide
a list of equipment and equipment operators.

·              Describe
financial capacity to perform the required services, strength and stability of
the firm.

C.            Cost of Services

·              Supply
data in support of prices quoted.

D.            Tracking
and Reporting Capabilities

·              Describe
Proposer’s database capabilities for tracking all maintenance work.

·              Provide samples of
reports.

 22
 

 

 

·              Describe
Proposer’s ability to generate reports and the nature of those reports. Ability
and willingness to work with City staff and develop meaningful reports that
shall be periodically submitted to the City.

E.             Staff
and Support Services

·              Identify
proposed staff members who would be involved in implementing and operating the
City’s program and submit brief resumes detailing their qualifications. Include
information on levels of training received by each staff member and detailed
descriptions of their involvement with projects of similar scope.

·              Describe
adequacy of labor commitment.

Describe employee training and incentive programs. Give history of
employee stability.

7.             AWARD

Award will be made on an all or none basis. Prices must be shown for
each item listed. Proposals submitted without individual item price listed will
be considered as non-responsive and rejected. Award will be made to the
Proposer who has demonstrated the ability to perform the required services and
provide the necessary equipment and staff in an acceptable manner, price
notwithstanding. Demonstrated capability and understanding of the Proposer to
accomplish the scope of work required in the proposal will also be considered.
This includes performance history and reference on past and current contracts.
The City reserves the right to consider any other factor(s) in its proposal
evaluation if considered in the best interest of the City to do so.

8.             METHOD
OF ORDERING (VERBAL ORDERS)

Individuals specifically authorized by the Deputy Finance Director,
Purchasing Division, will place verbal orders directly to Contractor. Written
purchase orders will not be issued. Invoice(s) will be mailed to ordering
agency.

9.             METHOD
OF INVOICING (VENDOR INVOICE)

Invoice must include the following:

A.            City
purchase order number, requisition number, or contract agreement number.

B.            Items
listed individually by the written description and part number.

C.            Unit
price, extended and totaled.

D.            Quantity
ordered, back ordered, and shipped.

E.             Applicable
tax.

F.             Invoice
number and date.

G.            Requesting
department name and “ship-to” address.

H.            Payment
terms.

I.              FOB terms.

10.          METHOD
OF PAYMENT

Contractor will be paid on a monthly basis in arrears. Contractor shall
submit one (1) invoice to the City for maintenance work performed during
the previous month. Invoice shall be submitted with the monthly status report
and after completion of the months work. Invoice(s) must contain the date,
agreement number or proposal number under which the purchase was awarded.
Invoices for additional services and transit furniture installation, removal,
and relocation must be submitted separately. Invoices must include the unit
cost(s) and/or the labor rate specified in the proposal, unit quantity, and/or
hours of labor, and location of work performed. Invoices for reimbursement of
City approved components and inventory purchased by the Contractor must include
a legible copy of the suppliers original invoice(s) (with prices shown)
submitted to the Contractor.

 23
 

 

NOTE: Payment of invoice(s) will be delayed if an invoice is submitted
incorrect or incomplete. Invoice must include all of the information listed
above. Contractor to submit monthly invoice to:

City of Phoenix/Public
Transit Department

302 North First Avenue,
Suite 900

Phoenix, AZ 85003

Attn: Reed Caldwell, Deputy Public Transit Director

11.          ADDITIONS
AND/OR DELETIONS

The City reserves the right to add and/or delete bus stop locations and
passenger facilities covered by this contract.

Bus Stops (Sign Only)

During the term of this contract, the City expects to add approximately
300 new bus stops, without furniture, as a result of additional service miles
(approximately 40 the first year, 60 the second, and 200 the third year). Once
the new bus stops are installed and added to the contract, a new monthly cost
of services will be calculated by using the following formula:

Formula

Total Monthly Cost + Number of Bus Stops = Cost Per Bus Stop

Cost Per Bus Stop X New Number of Bus Stops = New Monthly Cost of Services

If bus stops are deleted, the new monthly cost will be decreased accordingly.

Bus Stops without Shade Structure

A total of 530 bus stops have a City owned bench and/or trash
receptacle but do not have a shade structure. For additions and deletions of
bus stops, the monthly cost of services will be adjusted according to the
formula shown above.

Bus Stops with Shade Structure

A total of 660 bus stops have City owned transit furniture, including a
shade structure. For additions and deletions of bus stops, the monthly cost of
services will be adjusted according to the formula shown above.

Facilities

Passenger facilities may be added during the length of the contract.
The contract will be amended to include the additional facility and the
Contractor will be compensated for the maintenance of the new location.
Additional compensation will be based on the contract price of a similar size
facility.

12.          INSURANCE
REQUIREMENTS (Standard Service/Commodity Contracts)

Contractor and subcontractors shall procure and maintain until all of
their obligations have been discharged, including any warranty periods under
this Contract are satisfied, insurance against claims for injury to persons or
damage to property which may arise from or in connection with the performance
of the work hereunder by the Contractor, his agents, representatives, employees
or subcontractors.

The insurance requirements herein are minimum requirements for this
Contract and in no way limit the indemnity covenants contained in this
Contract.

The City in no way warrants that the minimum limits contained herein
are sufficient to protect the Contractor from liabilities that might arise out
of the performance of the work under this Contract by the Contractor, his
agents, representatives, employees, or subcontractors. Contractor is free to
purchase such additional insurance as may be determined necessary.

 24
 

 

 

MINIMUM SCOPE AND LIMITS OF INSURANCE:
Contractor shall provide coverage with limits of liability not less than those
stated below:

1.             Commercial
General Liability – Occurrence Form

Policy shall include bodily injury, property damage and broad form contractual
liability coverage.

	
  General Aggregate

  	
   

  	
  $

  	
  2,000,000

  	
   

  
	
  Products – Completed
  Operations Aggregate

  	
   

  	
  $

  	
  1,000,000

  	
   

  
	
  Personal and
  Advertising Injury

  	
   

  	
  $

  	
  1,000,000

  	
   

  
	
  Each Occurrence

  	
   

  	
  $

  	
  1,000,000

  	
   

  

 

The policy shall be endorsed to include the following additional
insured language: “The City of Phoenix shall be named as an additional insured
with respect to liability arising out of the activities performed by, or on
behalf of the Contractor”.

2.             Automobile
Liability

Bodily injury and property damage for any owned, hired, and non-owned
vehicles used in the performance of this Contract.

	
  Combined Single Limit (CSL)

  	
   

  	
  $

  	
  1,000,000

  	
   

  

 

The policy shall be endorsed to include the following additional insured
language: “The City of Phoenix shall be named as an additional insured with
respect to liability arising out of the activities performed by, or on behalf
of the Contractor, including automobiles owned, leased, hired or borrowed by
the Contractor”.

3.             Worker’s
Compensation and Employers’ Liability

	
  Workers’ Compensation

  	
   

  	
  Statutory

  	
   

  
	
  Employers’ Liability

  	
   

  	
   

  	
   

  
	
  Each Accident

  	
   

  	
  $

  	
  100,000

  	
   

  
	
  Disease – Each Employee

  	
   

  	
  $

  	
  100,000

  	
   

  
	
  Disease – Policy Limit

  	
   

  	
  $

  	
  500,000

  	
   

  

 

Policy shall contain a waiver of subrogation against the City of
Phoenix.

ADDITIONAL INSURANCE REQUIREMENTS:
The policies shall include, or be endorsed to include, the following
provisions:

1.             On
insurance policies where the City of Phoenix is named as an additional insured,
the City of Phoenix shall be an additional insured to the full limits of
liability purchased by the Contractor even if those limits of liability are in
excess of those required by this Contract.

2.             The
Contractor’s insurance coverage shall be primary insurance and non-contributory
with respect to all other available sources.

3.             Coverage
provided by the Contractor shall not be limited to the liability assumed under
the indemnification provisions of this Contract.

NOTICE OF CANCELLATION: Each
insurance policy required by the insurance provisions of this Contract shall
provide the required coverage and shall not be suspended, voided, canceled,
reduced in coverage or endorsed to lower limits except after thirty (30) days
prior written notice has been given to the City. Such notice shall be sent
directly to City of Phoenix, Purchasing Department, 251 W. Washington Street,
8th Floor, Phoenix, Arizona 85003 and shall be sent by certified mail, return
receipt requested.

 25
 

 

ACCEPTABILITY OF INSURERS: Insurance
is to be placed with insurers duly licensed or approved unlicensed companies in
the state of Arizona and with an “A.M. Best” rating of not less than B+ VI. The
City in no way warrants that the above-required minimum insurer rating is
sufficient to protect the Contractor from potential insurer insolvency.

VERIFICATION OF COVERAGE:
Contractor shall furnish the City with certificates of insurance (ACORD form or
equivalent approved by the City) as required by this Contract. The certificates
for each insurance policy are to be signed by a person authorized by that
insurer to bind coverage on its behalf.

All certificates and endorsements are to be received and approved by
the City before work commences. Each insurance policy required by this Contract
must be in effect at or prior to commencement of work under this Contract and
remain in effect for the duration of the project. Failure to maintain the
insurance policies as required by this Contract or to provide evidence of renewal
is a material breach of contract.

All certificates required by this Contract shall be sent directly to
City of Phoenix, Purchasing Department, 251 W. Washington Street, 8th Floor,
Phoenix, Arizona 85003. The City reserves the right to require complete,
certified copies of all insurance policies required by this Contract at any
time. DO NOT SEND CERTIFICATES OF INSURANCE TO THE CITY’S RISK MANAGEMENT
DIVISION.

SUBCONTRACTORS: Contractors’
certificate(s) shall include all subcontractors as additional insureds under
its policies or Contractor shall furnish to the City separate certificates and
endorsements for each subcontractor. All coverages for subcontractors shall be
subject to the minimum requirements identified above.

APPROVAL: Any modification or
variation from the insurance requirements in this Contract shall be made by the
Law Department, whose decision shall be final. Such action will not require a
formal Contract amendment, but may be made by administrative action.

INDEMNIFICATION: Contractor
shall indemnify, defend, save and hold harmless the City of Phoenix and its
officers, officials, agents, and employees (hereinafter referred to as “Indemnitee”)
from and against any and all claims, actions, liabilities, damages, losses, or
expenses (including court costs, attorneys’ fees, and costs of claim processing,
investigation and litigation) (hereinafter referred to as “Claims”) for bodily
injury or personal injury (including death), or loss or damage to tangible or
intangible property caused, or alleged to be caused, in whole or in part, by
the negligent or willful acts or omissions of Contractor or any of its owners,
officers, directors, agents, employees or subcontractors. This indemnity
includes any claim or amount arising out of or recovered under the Workers’
Compensation Law or arising out of the failure of such Contractor to conform to
any federal, state or local law, statute, ordinance, rule, regulation or court
decree. It is the specific intention of the parties that the Indemnitee shall,
in all instances, except for Claims arising solely from the negligent or
willful acts or omissions of the Indemnitee, be indemnified by Contractor from
and against any and all claims. It is agreed that Contractor will be
responsible for primary loss investigation, defense and judgment costs where
this indemnification is applicable. In consideration of the award of this
contract, the Contractor agrees to waive all rights of subrogation against the
City, its officers, officials, agents and employees for losses arising from the
work performed by the Contractor for the City.

13.          PARTIAL
PAYMENTS

Partial payments are not authorized on individual written purchase
orders issued for this procurement. Payment will be made upon final delivery
and acceptance of all supplies or services ordered on each purchase order
issued against the agreement.

14.          OPTION
TO EXTEND

The City may, at their option and with approval of the Contractor,
extend the period of this agreement up to two (2) additional year(s), in
increments of one year.

 26
 

 

15.          ACCESS
TO WORK AREA

The project manager will identify project areas, storage area and
parking to be utilized by the Contractor.

16.          SUSPENSION
OF WORK

The City and the project manager reserve the right to suspend work
wholly or in part if deemed necessary for the best interest of the City of
Phoenix. This suspension will be without compensation to the Contractor, other
than to adjust the contract completion/delivery requirements.

17.          HAZARDOUS
MATERIALS REQUIREMENTS

Proposer shall provide a copy of the current Material Safety Data Sheet
(MSDS) for the product(s) offered. The MSDS must include all chemical compounds
present in concentrations greater than 0.1% for each product offered. The
Contractor shall provide required safety and health training for City employees
on each product offered and for proper product use, storage, and disposal, when
requested by the City. The Contractor further agrees to accept returned empty
containers for disposal purposes, if and when requested by the City. The cost
for any requested training and disposal of used containers shall be included in
the proposal price for the product. The Contractor shall also accept returned
product that was purchased as a result of this RFP or RFQ and for which the
City no longer needs the product. Returned product will be in its original container(s),
unopened, and must be returned at least forty-five (45) calendar days prior to
any shelf-life expiration date noted on the product container(s).

All product containers provided should exhibit the Hazardous Material
Identification System (HMIS) and/or the National Fire Protection Association
(NFPA) labels/ratings on the containers.

City reserves the right to purchase the product that in the City’s
opinion is the least hazardous material suitable for use in the City’s
operations, price not withstanding.

18.          COMMUNICATION
IN ENGLISH

It is mandatory that the lead person assigned to any facility be able
to speak, read and write in English in order to communicate with the site
contact.

19.          AUTHORIZED
PESTICIDES

The Contractor shall not use Category I pesticides on any City of
Phoenix properties unless specifically approved by the Office of Environmental
Programs and Personnel Safety. The Contractor shall avoid Category II pesticide
use whenever possible, unless specifically approved by the Office of Environmental
programs and Personnel Safety. The Contractor shall use Category III pesticides
whenever they are effective.

Proposer shall submit a list of chemical pesticides by trade name, EPA
registration number and category (includes herbicides, insecticides, rodenticides,
etc.) offered with their proposal response.

The Contractor shall obtain City approval prior to using any other product
not originally submitted and approved for use. Any product containing
chlopyrofos shall not be used on City properties except as a termiticide. Any
product containing chlorpyrofos must be applied in compliance with the most
current labeling restrictions and/or most current EPA specifications at the
time of the application. Prior approval for use of any pesticide containing chlorpyrofos
must be obtained from the City of Phoenix Office of Environmental Programs and
Personnel Safety.

 27
 

 

20.          UNSATISFACTORY
PERFORMANCE

The City shall decide all questions which may arise as to the quality
and acceptability of any work performed under the resultant contract. If, in
the opinion of the City, performance becomes unsatisfactory, the City shall
notify the Contractor. The Contractor shall have four (4) hours from that time
to correct any specific instances of unsatisfactory performance. In the event
the unsatisfactory performance is not corrected within the time specified
above, the City shall have the immediate right to complete the work to its
satisfaction and deduct the cost to cover from any balances due or to become
due to the Contractor in the form of liquidated damages. Repeated incidences of
unsatisfactory performance may result in cancellation of the agreement for
default.

21.          LIQUIDATED
DAMAGES

If the Contractor fails to perform the services within the time
specified in the contract, or any extension thereof, the actual damages to the
City for the delay will be difficult or impossible to determine. Therefore, in
lieu of actual damages, the Contractor shall pay to the City as fixed, agreed,
and liquidated damages, the amount of $25 per occurrence per day. After being
contacted by the City, the Contractor shall immediately respond to the
complaint and take corrective action at no cost to the City.

The City may terminate this contract in whole or part as provided in
the “Default” provision. In that event, the Contractor shall be liable for such
liquidated damages accruing until such time as the City may reasonably obtain
delivery or performance of similar services. The Contractor shall not be
charged with liquidated damages when the delay arises out of causes beyond the
control and without the fault or negligence of the Contractor.

22.          ENVIRONMENTALLY
PREFERRED PRODUCTS

The City of Phoenix has adopted a pollution prevention (P2) policy to
provide sound environmental stewardship, protect human health, reduce operating
expenses associated with the use of hazardous materials, and reduce potential
liability to the City. The policy reflects our environmentally preferable
purchasing (EPP) initiative. “Environmentally preferred” means products or services
that a have a lesser or reduces effect on human health and the environment when
compared with competing products or services that serve the same purpose. This
comparison considers the potential employee health and environmental effects of
a product, as well as special funding requirements, and disposal costs.

The products that are selected for use in this contract should avoid
physical and health hazards. Proposers are encouraged to use the chemical
product material safety data sheets (MSDS) provided by manufacturers to make
this determination. Acceptable products shall adhere to the following criteria
and applies to all chemicals used for this contract:

·              Chemical
constituents not listed as SARA Title III, Section 313 chemicals;

·              Chemicals with less than
0.5 percent phosphorous-containing constituents;

·              Corrosivity (pH)
greater than 2 and less than 12.5;

·              Flashpoint greater
than 150 degrees F;

·              No carcinogenic,
mutagenic, or teratogenic constituents;

·              Volatile
Organic Compounds (VOCs) – All products shall meet the applicable National
Volatile Organic

Compound Emission Standards for Consumer Products as defined in the
Code of Standards for Consumer Products as defined in the Code of Federal
Regulations, 40 CFR Part 59, Subpart C, and Sections 201-214. The City
maintains the right to request that proposers supply certification of
compliance from the manufacturer. Information on the amount of VOCs contained
in a product can be obtained from the product manufacturer and, in some cases,
may be found under “Physical/Chemical Characteristics” (typically Section III)
of the MSDS.

 28
 

 

All products must be delivered in a non-aerosol formulation such as
ready-to-use pump action sprays, air-charged refillable containers, or
concentrates that can be dispensed into spray bottles for use. Aerosol sprays
typically emit more VOC’s and contribute to ozone air pollution.

23.          PERFORMANCE
INTERFERENCE

Contractor shall notify the department contact immediately of any
occurrence and/or condition that interferes with the full performance of the
contract, and confirm it in writing within twenty-four (24) hours.

Department Contact: Reed
Caldwell

Phone: 602-495-0000

24.          CONTRACTOR’S
PERFORMANCE

Contractor shall furnish all necessary labor, tools, equipment, and
supplies to perform the required services at the City facilities designated.
The City’s authorized representative will decide all questions which may arise
as to the quality and acceptability of any work performed under the contract.
If, in the opinion of the City’s authorized representative, performance becomes
unsatisfactory, the City shall notify the Contractor.

The Contractor will have twenty-four (24) hours from that time to
correct any specific instances of unsatisfactory performance. In the event the
unsatisfactory performance is not corrected within the time specified above,
the City shall have the immediate right to complete the work to its
satisfaction and shall deduct the cost to cover from any balances due or to
become due the Contractor. Repeated incidences of unsatisfactory performance
may result in cancellation of the agreement for default.

25.          EQUIPMENT/SAFETY

The Contractor shall be responsible for providing and for the placement
of barricades, tarps, plastic, flag tape and other safety/traffic control
equipment required to protect its employees, the public, surrounding areas,
equipment and vehicles. The flow of vehicular traffic shall not be impeded at
any time during this project. The safety of the Contractor’s employees and the
public is of prime concern to the City, and the Contractor must take all
necessary steps to assure proper safety during the performance of the
Contractor.

26.          RIGHT-OF-WAY
MANAGEMENT PROGRAM

Pursuant to Phoenix City Code, Article XV, the Contractor must comply
with the City Right-of-Way Management Program as outlined below.

Plan Complainants:

A.    Certification:
Agencies wanting to set and/or remove temporary traffic control devices must go
through an annual training program. Call (602)262-6235 to register for
training.

B.    Impound Authority:
City has authority to remove and store traffic control devices in emergency
situations or as a last resort if the owner will not pick them up.

 29

 

C.            Civil
Sanctions for temporary traffic control violations:

	
  Civil Sanction

  Per Day

  	
   

  	
  Violation Description

  
	
  $

  	
  1,500

  	
   

  	
  Presenting an eminent risk of death or injury to the
  public within the public right-of-way

  
	
   

  	
   

  	
   

  
	
  $

  	
  1,000

  	
   

  	
  Restricting the right-of-way without proper
  certification or a right-of-way temporary use permit

  
	
   

  	
   

  	
   

  
	
  $

  	
  1,000

  	
   

  	
  Restricting traffic during peak traffic hours as
  described in the traffic barricade manual
  without authorization

  
	
   

  	
   

  	
   

  
	
  $

  	
  1,000

  	
   

  	
  Failing to correct or cure a violation, as listed in
  this table, within the time period stated on the warning notice.

  
	
   

  	
   

  	
   

  
	
  $

  	
  1,000

  	
   

  	
  Restricting traffic at signalized intersections
  without active work occurring.

  
	
   

  	
   

  	
   

  
	
  $

  	
  500

  	
   

  	
  Closing a sidewalk improperly or without proper
  certification and/or a right-of-way temporary use permit

  
	
   

  	
   

  	
   

  
	
  $

  	
  500

  	
   

  	
  Violating the restriction limits, times and
  locations, of the right-of-way temporary use permit

  

 

	
  Civil Sanction

  Per Day

  	
   

  	
  Violation Description

  
	
   

  	
   

  	
   

  
	
  $

  	
  250

  	
   

  	
  Leaving advanced warning signs facing traffic after
  restriction as been removed – one direction.

  
	
   

  	
   

  	
   

  
	
  $

  	
  250

  	
   

  	
  Leaving traffic control devices in the right-of-way
  twenty-four ours after temporary right-of-way use permit expires

  

 

D.            Parking Meter Fees -
to take out of service: $35 application fee & $10 per meter per day.

27.          CLEANING

The Contractor shall keep the premises clean of all rubbish and debris
generated by the work involved and shall leave the premises neat and clean. All
surplus material, rubbish, and debris shall be disposed of by the Contractor at
the Contractor’s expense. The work area shall be cleaned at the end of each
work day.

All materials, tools, equipment, etc., shall be removed or safely
stored. The City is not responsible for theft or damage to the Contractor’s
property. All possible safety hazards to workers or the public shall be
corrected immediately and left in a safe condition at the end of each work day.
If there is a question in this area, the project manager will be consulted.

28.          HOURS
OF WORK

All work under this contract shall accommodate transit service hours
and shall be coordinated with the project manager. Any changes to the
established schedule must have prior approval of the project manager.

 30
 

 

29.          FINAL
INSPECTION AND APPROVAL

The Contractor will request the project manager to conduct a site
inspection after the project is complete. The project manager will prepare a “punch–list”
during the inspection and will forward a copy of the “punch-list” to the
Contractor.

After the “punch-list” items have been corrected, the Contractor will
request a final inspection with the project manager. Final project approval is
contingent upon the project manager’s final inspection and written approval.

30.          TYPES
OF WORK SUPERVISION

The Contractor shall provide on–site supervision and appropriate
training to assure competent performance of the work and the Contractor or
authorized agent will make sufficient daily routine inspections to insure the
work is performed as required by this contract. Contractor’s job manager,
supervisor and at least one employee on-site must be able to read chemical
labels, job instructions and signs, as well as converse in English with
management personnel.

31.          SERVICE
LOCATIONS

In order to minimize the City’s transportation and handling costs, the
proposer’s location(s) will be a factor in the City’s award decision.

32.          SPECIFICATIONS

The specifications and drawings associated with this project are
intended to generally describe a complete installation. Any additional
materials or labor required for the complete project as intended shall be
provided by the Contractor, whether or not it has been detailed in these
documents.

33.          EMPLOYEE
IDENTIFICATION AND FACILITY ACCESS

All employees are to be in clean, neat uniforms that bear the employee name,
company name and an identification badge with name, picture, and company name.
Identification badges shall be approved by the City. Access to each facility
shall be as directed by the City. Only authorized Contractor employees are
allowed on the premises of City facilities. Contractor employees are not to be
accompanied in the work area by acquaintances, family members, assistants or
any other person unless said person is an authorized Contractor employee.
Contractor employees shall check in and out with the security guard at the
passenger and operating facilities, if applicable.

34.          SUBCONTRACTORS
AND SUPPLIERS

The Contractor shall provide a list, with their proposal, of all
subcontractors and suppliers who will perform various specialized tasks. The City
must be notified immediately of any additions or changes to the subcontractors
or suppliers.

35.          QUARTERLY
REVIEW

The City will conduct a quarterly compliance review with the Contractor
to discuss any previous and upcoming issues. The Contractor will be notified of
the exact time and place of each meeting.

36.          PRE-COMMENCEMENT
MEETING

Successful Proposer shall be required to attend a pre-commencement
meeting with the City no less than three (3) weeks prior to the contract start
date.

 31
 

 

 

	
  

  	
   

  	
  CITY OF
  PHOENIX

  
	
   

  	
  Purchasing
  Division

  
	
  SECTION IV - SCOPE OF WORK

  	
  251 W.
  Washington Street

  
	
   

  	
  8th
  Floor

  
	
   

  	
  Phoenix,
  AZ 85003

  Phone: (602) 262-7181

  

 

1.             INTRODUCTION

The Contractor shall furnish all necessary trained personnel,
supervision, scheduling, fuel, equipment, vehicles, and tools (and their
maintenance), cleaning supplies, paint, permits and licenses necessary to
perform bus stop and facility maintenance in strict accordance with the terms,
conditions, and specifications described in this RFP.

The objective of this RFP is to award a contract to a qualified
Proposer who can ensure consistent, high quality maintenance and can provide
the City with clean, attractive and safe bus stops, transit centers and
park-and-ride facilities at all times. Well-maintained bus stops and passenger
facilities encourage transit ridership, enhance transit’s image in the community,
and minimize customer complaints.

1.1          Background

The City has approximately 1,625 transit route miles that includes
3,944 bus stops. The hours of service range from approximately 4:00 a.m. to
approximately 12:00 a.m. Over 31,000,000 patrons use these bus stops on an
annual basis. Bus stops are generally placed approximately one-quarter of a
mile apart. However, in high density areas, bus stop numbers, placement and
features may change as needed to support transit operations.

Of the 3,944 bus stops, the Contractor shall be responsible for the
maintenance of 2,951 stops. There are 1,760 City bus stop locations with no
furniture and 1,191 bus stops treated with some type of City owned transit
furniture that may include, but are not limited to, a bench, trash receptacle
and shade structure. Due to the volume of information, a list of all bus stop
locations will be provided on a CD and distributed at the pre-proposal
conference. The list will indicate the location and the type of furniture, if
any, is installed at that particular bus stop. It is the Contractor’s
responsibility to review the detailed information on the CD and conduct site inspections
prior to submitting a proposal.

Currently, there are eleven (11) passenger facilities consisting of six
(6) transit centers and five (5) park-and-rides. These facilities provide an
opportunity to increase transit use, improve efficiency of transit operations
in the region, and enhance the communities in which they are located.
Maintenance of the facilities accommodates the needs of passengers, transit
operations, and the adjacent property owners.

Exhibit A lists and generally describes the features and size for each
transit passenger facility. The facilities vary in size from 0.25 acres to
16.84 acres. Hours of operation extend from approximately 3:00 a.m. until 12:00
a.m., generally seven (7) days per week.

2.             SCOPE
OF WORK

The Contractor is responsible for providing the necessary number of
adequately trained staff, proper equipment in good operating condition, and
appropriate levels of financial, management and administrative support to clean
all bus stops three (3) times per week and to complete all required services to
the satisfaction of the City. It is the Contractor’s sole responsibility to
maintain clean bus stops and passenger facilities and to make adjustments, as
needed, to the work schedule to maintain a high level of cleanliness.

In addition, the City has identified ten (10) of the busiest routes
(Exhibit B) and the Contractor shall be required to clean the bus stops on
these routes five (5) times per week. The City reserves the right to change the
top ten routes periodically throughout the term of the contract depending on
fluctuations in ridership and cleanliness.

 32
 

 

BUS STOPS WITHOUT FURNITURE

2.1          Bus Stop
Cleaning/Maintenance

Cleaning and maintenance of the bus stops without furniture shall
include, but is not limited to the following:

2.1.1       Clean
bus stop signs so as to be free of all foreign substances (gum, soda, food,
graffiti, stickers, etc.) and non-transit related items.

2.1.2       Pick
up trash and debris within 15 feet beyond the bus stop sign, within the City
right-of-way, in both directions (including debris in curb and gutter).

2.1.3       If
a trash receptacle is at the bus stop, empty trash and remove any loose trash
or debris that may be at the bottom of each receptacle. Disinfect trash
receptacles inside, outside and underneath. Remove stains and spills from
receptacles and sidewalk. Replace with new trash liner. Trash liner can be
outside of the receptacle.

2.1.4       Remove
foreign substances (gum, soda spills, food, etc.) from concrete, sidewalk
and/or brick payers, if applicable.

2.1.5       Contractor
vehicles shall not impede normal traffic flow and the Contractor shall adhere
to the City’s Traffic Barricade manual. Contractor must attend Right-of-way
Management Program training provided by the Street Transportation Department.

2.1.6       Cleaning
of bus stops shall be performed Monday through Friday, excluding City
recognized holidays, during the hours of 6:00 a.m. and 6:00 p.m. Only after
approval by the City may the Contractor perform work during any other day or
time.

BUS STOPS WITH FURNITURE

2.2          Bus Stop
Cleaning/Maintenance

Cleaning and maintenance of the bus stops with furniture shall include,
but is not limited to the following:

2.2.1       Steam
clean transit furniture three (3) times per week, except at the top ten (10)
busiest routes identified in Exhibit B, which shall be steam cleaned five (5)
times per week. Steam clean passenger concrete and/or brick paver waiting areas
and adjacent sidewalk at bus stop sites. Cleaning chemicals shall not be used
unless requested and approved by the City.

2.2.2       Wipe
down transit furniture. Hand wipe shade structure ceiling panels. Disinfect
bench seats and back. Remove and dispose all foreign and undesirable boxes,
bags, or other debris and foreign substances.

2.2.3       Remove
foreign substances (gum, soda spills, food, etc.) from concrete, sidewalk
and/or brick pavers.

2.2.4       Clean
signage, walls, seating, drinking fountains, kiosks, etc.

2.2.5       Clean
and polish stainless steel fixtures at the RAPID shade structures and signs,
and all other areas.

2.2.6       Hand
wipe all shade structure light covers.

2.2.7       Pick
up trash and debris within the maintenance area. Maintenance area includes the
length of the transit pad plus 15 feet beyond each end of the transit pad and 5
feet beyond the depth of the transit pad but within the City right-of-way. Area
includes debris in curb and gutter, all tree wells and planters, behind and
underneath benches and shelters, around news racks, behind trash receptacles,
or any other above grade obstacles. Blowers shall not be used. Vacuum cleaners
are permitted.

 33
 

 

2.2.8       Empty
all trash receptacles. Remove any loose trash or debris that may be at the
bottom of each receptacle. Disinfect trash receptacles inside, outside and
underneath. Remove stains and spills from receptacles and sidewalk. Replace
with new trash liner. Trash liner can be outside of the receptacle.

2.2.9       Remove
graffiti, stickers and non-transit related signs and posters on all bus stop
signs including the bus stop signs next to advertising benches, or other areas
noted within the bus zone.

2.2.10     Paint
touch-up to match existing paint color. Touch-up is to include scratches,
graffiti, etches, etc.

2.2.11     Contractor
vehicles shall not impede normal traffic flow and the Contractor shall adhere
to the City’s Traffic Barricade manual. Contractor must attend Right-of-way
Management Program training provided by the Street Transportation Department.

2.2.12     Art
shade structure units and developer shade structure units:

·              Wipe
down transit furniture. Remove and dispose of foreign substances from transit
furniture and sidewalks. Remove and dispose of all foreign and undesirable
trash.

·              Pick
up trash and debris within a 10’ perimeter of the bus stop area that is in the
City right-of-way (including debris in curb and gutter). Blowers shall not be
used.

·              Empty
trash receptacles daily. Disinfect trash receptacles inside, outside and
underneath. Remove stains and spills from receptacle and sidewalk. Replace
liner.

·              Any
unsafe conditions, repairs or graffiti must be reported to the City immediately.

2.2.13     Cleaning
of bus stops shall be performed Monday through Friday, excluding City
recognized holidays, during the hours of 6:00 a.m. and 6:00 p.m. Only after
approval by the City may the Contractor perform work during any other day or
time.

PASSENGER FACILITIES

2.3          Passenger
Facilities Cleaning/Maintenance

Contractor shall clean all passenger facilities daily, Monday through
Friday, excluding City recognized holidays. Cleaning and maintenance of
passenger facilities shall include, but is not limited to, the following:

2.3.1       Wipe
down transit furniture. Hand wipe shade structure ceiling panels. Disinfect
bench seats and back. Remove and dispose all foreign and undesirable boxes,
bags, or other debris and foreign substances.

2.3.2       Remove
foreign substances (gum, soda spills, food, etc.) from concrete, sidewalk, passenger
waiting areas, etc.

2.3.3       Clean
signage, walls, seating, kiosks, etc.

2.3.4       Clean and
polish stainless steel fixtures at the RAPID shade structures and signs, and
all other areas.

2.3.5       Hand wipe
all shade structure light covers.

 34
 

 

2.3.6       Empty all
trash receptacles. Remove any loose trash or debris that may be at the bottom
of each receptacle. Disinfect trash receptacles inside, outside and underneath.
Remove stains and spills from receptacles and sidewalk. Replace with new trash
liner. Trash liner can be outside of the receptacle.

2.3.7       Remove
graffiti, stickers and non-transit related signs and posters on all bus stop
signs including the bus stop signs next to advertising benches, or other areas
noted within the bus zone.

2.3.8       Paint
touch-up to match existing paint color. Touch-up is to include scratches,
graffiti, etches, etc.

2.3.9       Pick up
and remove all litter within the facilities boundaries which may include, but
not limited to, parking areas, landscaping areas and retention areas. Blowers
shall not be used at anytime. Vacuum cleaners are permitted.

2.3.10     Clean and
polish stainless steel, including kick plates, push plates, doors, partitions,
restroom fixtures, and plumbing under sinks. Restock paper supplies. Fill soap
dispensers. Empty trash receptacles. Mop floors.

2.3.11     Clean and
disinfect water fountains, telephones, etc.

2.3.12     In
restrooms, clean and sanitize toilets, urinals and sinks.

2.3.13     Clean
all glass, interior and exterior, leaving no streaks or smudges.

2.3.14     Sweep all
walk areas, seating areas and bus lanes, removing gum and other foreign
substances. Sweep curbs and gutters.

2.3.15     Check
bicycle racks and lockers and clean as necessary.

2.3.16     Power sweep
parking lot every three (3) months, or as requested by the City, at no
additional cost to the City.

2.3.17     Steam clean
or power wash passenger waiting areas, all seating areas, walkways, bus lanes
and curbside at passenger facility sites a minimum of one (1) time per week, as
needed to keep area clean and free of all foreign substances. City may request
additional steam cleaning at any time, at no additional cost to the City.
Cleaning chemicals shall not be used unless requested and approved by the City.

Prior to leaving the site, all standing water shall be
removed and disposed of in accordance with Federal, State and local ordinances
pertaining to water recovery and disposal.

2.3.18     Cleaning of
passenger facilities shall be performed daily, Monday through Friday, excluding
City recognized holidays, between the hours of 8:00 a.m. and 5:00 p.m. Only
after approval by the City may the Contractor perform work during any other day
or time.

2.4          Security
Buildings

Cleaning and maintenance of security buildings may include, but is not
limited to, the following:

2.4.1       Empty
trash receptacles daily.

2.4.2       Mop
floors.

2.4.3       Clean all
interior and exterior glass, leaving no streaks or smudges.

2.4.4       Spot
clean walls, areas around door facings, light switch plates, etc.

2.4.5       Complete
any needed routine repairs.

 35
 

 

2.4.6       In
restrooms, clean and sanitize toilets, urinals and sinks.

2.4.7       Clean
exterior walls for dirt, graffiti, and foreign substances.

2.4.8       Clean air
conditioner enclosures for dirt, graffiti, and foreign substances.

2.4.9       Clean
gutters for leaves, dirt, and foreign substances.

2.4.10     Clean
closets weekly.

2.5          Contractor’s
Responsibilities

2.5.1       At
facilities with security on the premises, the Contractor shall report and sign
in with security upon arrival at the facility and sign out after completing
their duties. If security cannot be contacted, the Contractor must contact the
City immediately.

2.5.2       Contractor
shall have the highest consideration for the safety, comfort and convenience of
transit passengers. The performance of maintenance activities shall attempt to
minimize disruption to the community, transit passengers and transit operations
at all times. The Contractors’ vehicles shall not impede passenger areas.

2.5.3       The
Contractor shall ensure that all employees are professional and courteous.

2.5.4       Immediately
report all incidents that may result in a citizen’s complaint to the City.

2.5.5       Report
all items needing special repair or attention to the City to ensure the shade
structures and bench units are clean and safe. Any unsafe conditions, repairs
or graffiti must be reported immediately to the City (including light and
traffic poles in the immediate area around the bus stop or facility).

2.5.6       Contractor
shall be able to communicate via e-mail and fax machine. This includes the use
of a digital camera, attaching photos to reports and sending them
electronically to the City as requested.

2.5.7       Before
and after scheduled working hours the Contractor must have an emergency
telephone number where they can be contacted immediately, and the
Contractor must call back within thirty (30) minutes of the originating
call. The Contractor’s telephone number must be free of charge for City use.

2.5.8       Within
twenty-four (24) hours after a storm, the Contractor shall check for storm
damage at all transit facilities. Refer to procedures in paragraph 2.15, if
damage is discovered.

2.5.9       Contractor
is not responsible for cleaning bus stops that have advertising furniture, but,
the Contractor shall spot-check the bus stops during daily maintenance
activities and report unsatisfactory conditions such as safety hazards,
excessive trash, broken glass panels, and damaged furniture.

2.6          Lighting
Checks

The Contractor shall be responsible for inspecting City-owned shade
structure lighting at a minimum of 150 locations per week for bus stops and
once per week at each passenger facility, to ensure lights are properly
functioning. The lighting inspections shall be performed at various times
during non-daylight hours or as directed by the City.

 36
 

 

2.7          Waste
Disposal

The Contractor shall be responsible for waste disposal. The City will
not supply an area or facilities for storage or removal of the Contractor’s
waste on-site. All waste and any other matter removed shall be disposed of
legally and in compliance with Federal, State, County and City requirements.
The Contractor is solely responsible for any and all disposal fees.

2.8          Kiosk
Poster Installations.

Contractor shall install City-supplied posters in the information
kiosks located at passenger facilities as directed by the City and at no
additional cost to the City. City has thirty-one (31) kiosks located at various
passenger facilities. Posters are to be installed a minimum of twice per year.

2.9          Repairs

Repairs are expected to be performed on-site by the Contractor and
shall be completed within 24 hours of notification of the needed repair.

2.9.1       Repairs
at bus stops and passenger facilities may include, but are not limited to:

·              Replace
bus shelter logos on shade structures

·              Secure,
replace or repair loose perforated panels

·              Tighten
bolts on furniture

2.9.2       Repairs
at passenger facilities may include but are not limited to:

·              Unplugging
drains

·              Resetting
breakers

·              Paint
touch up

·              Removal
of graffiti

·              Replacement
of burned out light bulbs other than parking lights

·              Tightening
of loose furniture (benches, trash receptacles, etc.) and fixtures (toilets,
sinks, towel and tissue dispensers, etc.)

2.9.3       The
Contractor shall be responsible for maintaining an inventory of items as
required for routine repairs. As requested by the City the Contractor shall be
reimbursed for the cost of materials needed for the repairs. Contractor shall
provide the vendor’s original invoice with their monthly billing for
reimbursement of materials. The Contractor must submit three (3) cost
estimates, for materials over $500, for City approval prior to starting the
repair. Contractor shall not “split” the purchase of materials in order to stay
under the $500 limit.

2.10        New Transit
Furniture Installation

2.10.1     At the City’s
request, the Contractor shall pick up and transport new or refurbished transit
furniture from the City’s contracted supplier and install the furniture in
accordance with the City’s specifications (Exhibit C) at City designated bus
stop locations. This work shall be billed separately from other services
performed and according to the rate listed in Section V - Price Schedule.
During the term of this contract, the City expects to add approximately 300 new
shade structures, 350 benches and 350 trash receptacles. Proposer shall provide
with their proposal an estimate of the amount of time it will take to install
the furniture at one bus stop, based on one (1) shelter, one (1) bench and one
(1) trash container.

 37
 

 

2.11        Transit
Furniture Removal and or Relocation

Contractor shall remove and/or relocate transit furniture at bus stop
locations to be determined by the City. This work shall be billed separately
from other services performed and according to the rate listed in the Section V
– Price Schedule. During the term of this contract, the City expects to remove
100 pieces of bus furniture.

2.11.1     Removal
tasks may include but are not limited to:

·              Remove
transit furniture and restore the pad to a safe condition by removing bolts and
any other objects.

·              Transport
furniture to Contractor’s facility for storage.

·              Transport
furniture for refurbishment

2.11.2     Relocation
tasks may include but are not limited to:

·              Removal
and relocation of transit furniture from a bus stop to another bus stop as
determined by the City.

2.12        Additional
Services

Additional services may be required of the Contractor, as directed by
the City, for special events, and/or materials associated with repairs for
providing comprehensive bus stop and facility maintenance. The Contractor shall
provide all qualified personnel and equipment necessary to perform the
additional services. The Contractor shall be compensated for labor at the
hourly rate specified by the Proposer in Section V, Price Schedule “Additional
Services”. The Contractor must submit to the City three (3) cost estimates for
materials over $500. The contractor shall not “split” the purchase of materials
in order to stay under the $500 limit. The Contractor shall provide a total
cost for the additional services (materials and labor) for the City’s approval.
Contractor must receive written authorization from the City prior to
purchasing materials and/or completing any additional services. The Contractor
must provide proof of purchase (copy of the supplier’s original invoice) with their
monthly invoice to be reimbursed for the cost of materials associated with the
additional repairs. Additional services may include, but are not limited to:

·              Special
events (i.e. parades, sporting events, etc.)

·              Materials
associated with any additional services repairs

2.13        Reports

The successful Proposer shall provide electronic reports to the City.
The software used shall be compatible with the current City standard and may be
emailed to the City.

2.13.1     Monthly Status
Report

Contractor shall provide to the City, by the 10th of each month, a report describing the
activities that have been performed during the previous month. The status
report shall, at a minimum, contain the following:

Repairs

Contractor shall report all repairs for bus stops and
passenger facilities. The report shall include description of repair, the date
the repair was requested by the City, date of completion, location, special
instructions, and name of employee that completed the repair. If the repair was
not completed, explain why it was not completed and anticipated date of
completion.

 38
 

 

2.13.2     Assigned
Special Projects

Contractor shall report all assigned special projects
as directed by the City. The report shall include a description of the special
project, the date it was requested by the City, date completed, location,
special instructions and name(s) of employee that was assigned to the project.
Special projects may include temporary placement of bus stops, temporary
installation of a bench or bench unit, cleaning of the temporary bus stop,
community events, cleaning up bus stops after parades and sporting events, and
other tasks as requested by the City.

Supplies, Parts, Equipment, Personnel

Contractor shall submit an inventory report of all
supplies and parts required to repair transit furniture as directed by the
City. The report shall include a date when inventory was taken, the quantity of
each item and a description of the item. Contractor shall provide a current
list of equipment (description, model number). Contractor shall provide a
current list of equipment operators and all other key personnel.

2.13.2     Weekly Lighting
Inspection Report

Contractor shall submit a weekly lighting report
indicating date, time, location and status (lit or not lit) of inspected shade
structures and/or passenger facilities. Report shall include the name of the
employee that completed the inspection. The Contractor shall e-mail report to
the City prior to 3:00 p.m. on Monday of the following week.

2.13.3     Weekly
Inspection Report

Contractor shall provide a weekly inspection report
from the field supervisor on the status/condition of the bus stop maintenance
routes. Random inspections shall be conducted of a minimum 25% of the bus stops
and facility locations serviced. Report shall be emailed to the City prior to
3:00 p.m. on Monday of the following week. At a minimum, the report shall
include field supervisor’s name, date, time, location and condition of the
inspected sites. Report shall also include all scheduled items not completed
during the previous week with an explanation of why the work was not completed.

2.14        Work
Schedule

Every Friday prior to 3:00 p.m. the Contractor shall e-mail to the City
a schedule of bus stops and passenger facilities that will be serviced the
following week. This schedule shall indicate the day and time the locations
will be serviced. If for any reason the submitted schedule cannot be met, the
Contractor shall notify the City within 24 hours of the scheduled service day.
Once the schedule has been submitted to the City, it will be the Contractor’s
responsibility to complete all work during that week.

2.15        Emergency
Maintenance (Safety Hazard Response)

Contractor shall assign top priority to situations that present a danger
to transit passengers, pedestrians and traffic flow. Contractor required
response time shall be no greater than four (4) hours after becoming aware of
the situation. If the safety issue cannot be corrected immediately, the
location shall be secured (barricading site, safety tape, etc.) to protect the
public from hazardous and/or dangerous conditions. Within 24 hours the
Contractor shall take the necessary action to correct safety hazards and/or
dangerous conditions. Contractor’s supervisory personnel will be required to be
on-call 24 hours a day for emergency and off-hour situations requiring
immediate attention.

 39

 

2.16                        Contractor’s
Facility

Contractor shall operate and maintain a local office within the Phoenix
metropolitan area and provide adequate facilities to conduct business and for
storage of equipment, inventory and supplies, as well as space for repair work.
The facilities shall contain an office to conduct business, a storage area
partially covered and of adequate size to store equipment, paint, supplies,
shade structures, benches, and trash receptacles and shall be secure to protect
inventory items.

2.17                        Inventory

The Contractor shall maintain, during the period of this contract, an
inventory of all parts, materials and supplies necessary to perform the scope
of work. All components and materials are to be inventoried and kept current.

2.18                        Contractor’s
Equipment

The Contractor shall provide and maintain during the entire period of
this contract, equipment sufficient in number, operational condition and
capacity to efficiently perform the work and render the services required by
this contract. This includes equipment and tools for emergency, weekend and
holiday work. Proposer shall complete Attachment D and submit with their RFP
response. During the term of the contract, the Contractor shall provide an
updated list of equipment and equipment operators every month and when a change
occurs.

All vehicles must be maintained in good mechanical condition at all
times. The City reserves the right to inspect the Contractor’s vehicles at any
time to ascertain said condition.

All vehicles used by the Contractor must be appropriately licensed and
clearly identified with a vehicle number, the company, address of local office
and phone number of the local office on each side of the vehicle, including
personnel transportation vehicles. The letters shall be at least three (3”)
inches high and of appropriate width, in distinctly contrasting color with the
background, and shall be in plain view of the public.

Contractors’ vehicles shall not impede normal traffic flow and the
Contractor shall adhere to the City’s Traffic Barricade manual. If the
Contractor is required to spend sixty (60) minute or more at a bus stop, the
vehicle shall have a 30” x 60” arrow panel. Arrow panels shall be mounted on a
vehicle or trailer, or other suitable support with self contained electrical
source.

The Contractor and his employees shall attend Right-of-Way Management
Program training provided by the Street Transportation Department.

The City will not provide any vehicles, equipment,
tools, etc. necessary for performing the work required by this contract.

 40

 

 

	
  

  	
   

  	
  CITY OF
  PHOENIX

  
	
   

  	
  Purchasing
  Division

  
	
  SECTION V - SUBMITTAL

  	
  251 W.
  Washington Street

  
	
   

  	
  8th
  Floor

  
	
   

  	
  Phoenix,
  AZ 85003

  Phone: (602) 262-7181

  

 

Please submit one
original and five (5) copies of the proposal package and the Submittal (Section
V). Please submit only Section V, do not submit a copy
of the entire RFP document. This offer will remain in effect for a
period of 120 calendar days from the bid opening date and is irrevocable unless
it is in the City’s best interest to do so.

1.                                      ALL
OR NONE PROPOSAL PRICE SCHEDULE AND DELIVERY SCHEDULE “REVISED”

Note:
Proposer to include any sales, use, or federal excise tax in pricing for all
items.

	
  DESCRIPTION

  	
   

  	
  MONTHLY COST

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Group 1 - Bus
  Stop Maintenance – Locations with Sign Only

  	
   

  	
  $

  	
  52,221.00/month

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Group 2 - Bus
  Stop Maintenance - Locations without Shade

  	
   

  	
  $

  	
  42,926.00/month

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Structure (Trash Receptacle and/or Bench Only)

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Group 3 - Bus
  Stop Maintenance - Locations with Shade Structure(s)

  	
   

  	
  $

  	
  75,881.00/month

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Group 4 -
  Passenger Facility Maintenance

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1) Central Station Transit Center

  	
   

  	
  $

  	
  12,827.00/month

  	
   

  
	
  2) Ed Pastor Transit Center

  	
   

  	
  $

  	
  3,922.00/month

  	
   

  
	
  3) Metrocenter Transit Center

  	
   

  	
  $

  	
  6,002.00/month

  	
   

  
	
  4) Sunnyslope Transit Center

  	
   

  	
  $

  	
  3,510.00/month

  	
   

  
	
  5) Paradise Valley Mall Transit Center

  	
   

  	
  $

  	
  3,358.00/month

  	
   

  
	
  6) Desert Sky Mall Transit Center

  	
   

  	
  $

  	
  2,838.00/month

  	
   

  
	
  7) Shea Boulevard/SR51 Park-and-Ride

  	
   

  	
  $

  	
  2,773.00/month

  	
   

  
	
  8) Bell Road/SR51 Park-and-Ride

  	
   

  	
  $

  	
  2,773.00/month

  	
   

  
	
  9) Bell Road/I-17 Park-and-Ride

  	
   

  	
  $

  	
  2,773.00/month

  	
   

  
	
  10) 79th Avenue/I-10 Park-and-Ride

  	
   

  	
  $

  	
  2,816.00/month

  	
   

  
	
  11) 40th Street/Pecos Road Park-and-Ride

  	
   

  	
  $

  	
  2,816.00/month

  	
   

  
	
  Total Cost for all
  locations (Groups 1 through 4)

  	
   

  	
  $

  	
  217,436.00/month

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Group 5 - Additional
  Services as Requested by City staff

  	
   

  	
  $

  	
  29.50/man hour

  	
   

  

 

2.             PAYMENT TERMS

Proposer offers a prompt
payment discount of 2% net 20 calendar days to apply after receipt of invoice
or final acceptance of the products, whichever is later. If no prompt payment
discount is offered, enter 0 in the % space to indicate net 30 days, otherwise
payment terms shall be 2% 20 days, net 30 days; effective after receipt of
invoice or final acceptance of the products, whichever is later. Payment terms
offering less than 20 calendar days will not be considered in the price
evaluation of your bid.

Any prompt payment terms
offered must be clearly noted by the Contractor on all invoices submitted to
the City for the payment of goods or services received.

3.             EMERGENCY TWENTY-FOUR HOUR SERVICE CONTACT

	
  Name

  	
  Robert Lassner

  
	
   

  	
   

  
	
  Telephone Number

  	
  (623) 695-4915

  
	
   

  	
   

  
	
  Alternate
  Contact

  	
  Christine Williams

  
	
   

  	
   

  
	
  Telephone Number

  	
  (480) 961-8617

  

 

4.                                      CONTRACTOR
LICENSING REQUIREMENTS

 

Proposers shall comply with all statutes and rules of the State of
Arizona and the Registrar of Contractors. In accordance with A.R.S. 32-1151,
and unless otherwise exempted by A.R.S 32-1121, Proposers should have the
correct class of license as required by the Registrar of Contractors for the
work specified, prior to the submission of a proposal. The Proposer certifies possession
of the following license:

	
  Licensed Contractor’s Name

  	
  n/a

  
	
   

  	
   

  
	
  Class

  	
   

  
	
   

  	
   

  
	
  License Number

  	
   

  
	
   

  	
   

  
	
  Expiration Date

  	
   

  

 

5.                                      CUSTOMER
REFERENCE LISTING

Contractor shall furnish the names, addresses, and telephone numbers of
a minimum of three (3) firms or government organizations for which the
Contractor is currently furnishing or has furnished, in the past, completed service
for Bus Stop and Passenger Facility Maintenance.

	
  Company Name

  	
  Los Angeles County Public Works

  
	
   

  	
   

  
	
  Address

  	
  900 S. Fremont Ave., Alhambra CA 91802

  
	
   

  	
   

  
	
  Reference

  	
  Fredrick Wong

  
	
   

  	
   

  
	
  Telephone Number

  	
  626-458-3907

  
	
   

  	
   

  
	
  Email address

  	
  frwong@ladpw.org

  
	
   

  	
   

  
	
   

  	
   

  
	
  Company Name

  	
  Los Angeles Dept. of Transportation

  
	
   

  	
   

  
	
  Address

  	
  221 N. Figueroa St, St.400, Los Angeles, CA 90012

  
	
   

  	
   

  
	
  Reference

  	
  Helene Jacobs

  
	
   

  	
   

  
	
  Telephone Number

  	
  213-580-5421

  
	
   

  	
   

  
	
  Email address

  	
  hjacobs@dot.lacity.org

  
	
   

  	
   

  
	
   

  	
   

  
	
  Company Name

  	
  Orange County Transportation Authority

  
	
   

  	
   

  
	
  Address

  	
  550 S. Main St., 4th Fl., Orange, CA 92613

  
	
   

  	
   

  
	
  Reference

  	
  William Batory

  
	
   

  	
   

  
	
  Telephone Number

  	
  714-560-5912

  
	
   

  	
   

  
	
  Email address

  	
  bbatory@octa.net

  

 43
 

 

OFFER

TO THE CITY OF PHOENIX:

The Undersigned hereby offers and
agrees to furnish the material and/or service(s) in compliance with all terms,
conditions, specifications, and addenda issued as a result of Request for
Proposal and any written exceptions in the offer.

	
  Arizona Sales Tax No.

  	
   

  	
  Pending

  
	
   

  	
   

  	
   

  
	
  Use Tax
  No. for Out-of State Suppliers

  	
   

  	
   

  
	
   

  	
   

  	
   

  
	
  City of
  Phoenix Sales Tax No.

  	
   

  	
  Pending

  
	
   

  	
   

  	
   

  
	
  Taxpayer’s
  Federal Identification No.

  	
   

  	
  (*CALIF: 11-3558747*) AZ applied for

  
	
   

  	
   

  	
   

  
	
  Affirmative
  Action Compliance Date

  	
   

  	
  Sept. 30, 2005 to Sept. 30, 2006

  
	
  (Call
  262-6790 to confirm AA Compliance Date)

  	
   

  	
   

  

 

Proposer certifies that proposer
has read, understands, and will fully and faithfully comply with this Request
for Proposal, its attachments and any referenced documents. Proposer also
certifies that the prices offered were independently developed without
consultation with any of the other proposers or potential proposers.

	
  /s/ Jerome Cooper

  	
   

  	
  November 18, 2005

  	
   

  
	
  Authorized Signature

  	
   

  	
  Date

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Jerome Cooper,
  President

  	
   

  	
   

  	
   

  
	
  Printed Name and
  Title

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  

 

	
  Company Name

  	
  ShelterCLEAN, Inc.

  
	
   

  	
   

  
	
  Address

  	
  2514 North Naomi Street

  
	
   

  	
   

  
	
  City, State and
  Zip Code

  	
  Burbank, CA 91504-3235

  
	
   

  	
   

  
	
  Telephone Number

  	
  (818) 846-1300

  
	
   

  	
   

  
	
  Company’s Fax
  Number

  	
  (818) 846-3242

  
	
   

  	
   

  
	
  Company’s Toll
  Free #

  	
  (866) 633-0068

  
	
   

  	
   

  
	
  Email Address

  	
  amudge@shelterclean.com or
  info@shelterclean.com

  

 44
 

 

Purchase Order Mailing
Address (if different from above)

	
  Name

  	
  Same

  
	
   

  	
   

  
	
  Address

  	
   

  
	
   

  	
   

  
	
  City, State and
  Zip Code

  	
   

  

 

Payment Address:  (if different
from above)

NOTE: Any assignment of proceeds must go through the City of Phoenix,
Division of Accounts, formal assignment procedure.  Please also refer to the Assignment Provision
in the General Bidding Instructions and Conditions of Purchase.

 

	
  Name

  	
  Same

  
	
   

  	
   

  
	
  Address

  	
   

  
	
   

  	
   

  
	
  City, State and
  Zip Code

  	
   

  

 

ACCEPTANCE
OF OFFER

The Offer is hereby
accepted.

The Contractor is now
bound to sell the materials or services listed by the attached contract and
based upon the Request for Proposal including all terms, conditions,
specifications, amendments, etc. and the Contractor’s Offer as accepted by the
City.

This contract shall
henceforth be referred to as Contract No. P-8027-09 The Contractor has been
cautioned not to commence any billable work or provide any material or service
under this contract until Contractor receives purchase order, or contract
documentation.

	
  

  	
   

  	
   

  	
  

  	
  CITY OF PHOENIX, a municipal corporation

  
	
   

  	
   

  	
   

  	
  Frank Fairbanks, City Manager

  
	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  /s/ [ILLEGIBLE]

  	
  /s/ Juan Salgado

  
	
  DEPUTY

  	
   

  	
  City Clerk

  	
  Juan Salgado, Deputy Finance Director

  
	
   

  	
   

  
	
   

  	
   

  
	
  Approved as to form this       day           ,
  2005

  	
  Awarded this 19th day of APRIL, 2005.

  
	
   

  	
   

  	
   

  	
   

  
	
  This document has been approved as to form by the
  City Attorney and is on file with the City Clerk. It need not be submitted to
  the City Attorney for approval unless the form document is altered.

  

 

 45

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