Document:

exv10w2

 

Exhibit 10.2

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OHIO DEPARTMENT OF JOB AND FAMILY SERVICES

OHIO MEDICAL ASSISTANCE PROVIDER AGREEMENT

FOR MANAGED CARE PLAN

ABD ELIGIBLE POPULATION

     This provider agreement is entered into this first day of July, 2007, at Columbus, Franklin
County, Ohio, between the State of Ohio, Department of Job and Family Services, (hereinafter
referred to as ODJFS) whose principal offices are located in the City of Columbus, County of
Franklin, State of Ohio, and Molina Healthcare of Ohio, Inc., Managed Care Plan (hereinafter
referred to as MCP), an Ohio for-profit corporation, whose principal office is located in the city
of Columbus, County of Franklin, State of Ohio.

     MCP is licensed as a Health Insuring Corporation by the State of Ohio, Department of Insurance
(hereinafter referred to as ODI), pursuant to Chapter 1751. of the Ohio Revised Code and is
organized and agrees to operate as prescribed by Chapter 5101:3-26 of the Ohio Administrative Code
(hereinafter referred to as OAC), and other applicable portions of the OAC as amended from time to
time.

     MCP is an entity eligible to enter into a provider agreement in accordance with 42 CFR 438.6
and is engaged in the business of providing prepaid comprehensive health care services as defined
in 42 CFR 438.2 through the managed care program for the Aged, Blind or Disabled (ABD) eligible
population described in OAC rule 5101:3-26-02 (B).

     ODJFS, as the single state agency designated to administer the Medicaid program under Section
5111.02 of the Ohio Revised Code and Title XIX of the Social Security Act, desires to obtain MCP
services for the benefit of certain Medicaid recipients. In so doing, MCP has provided and will
continue to provide proof of MCP’s capability to provide quality services, efficiently, effectively
and economically during the term of this agreement.

 

 

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This provider agreement is a contract between ODJFS and the undersigned Managed Care Plan
(MCP), provider of medical assistance, pursuant to the federal contracting provisions of 42 CFR
434.6 and 438.6 in which the MCP agrees to provide comprehensive medical services through the
managed care program as provided in Chapter 5101:3-26 of the Ohio Administrative Code, assuming the
risk of loss, and complying with applicable state statutes, Ohio Administrative Code, and Federal
statutes, rules, regulations and other requirements, including but not limited to title VI of the
Civil Rights Act of 1964; title IX of the Education Amendments of 1972 (regarding education
programs and activities); the Age Discrimination Act of 1975; the Rehabilitation Act of
1973; and the Americans with Disabilities Act.

ARTICLE I — GENERAL

	A.	 	ODJFS enters into this Agreement in reliance upon MCP’s representations that it has the
necessary expertise and experience to perform its obligations hereunder, and MCP warrants that it
does possess the necessary expertise and experience.
	 
	B.	 	MCP agrees to report to the Chief of Bureau of Managed Health Care (hereinafter referred to as
BMHC) or his or her designee as necessary to assure understanding of the responsibilities and
satisfactory compliance with this provider agreement.
	 
	C.	 	MCP agrees to furnish its support staff and services as necessary for the satisfactory
performance of the services as enumerated in this provider agreement.
	 
	D.	 	ODJFS may, from time to time as it deems appropriate, communicate specific instructions and
requests to MCP concerning the performance of the services described in this provider agreement.
Upon such notice and within the designated time frame after receipt of instructions, MCP shall
comply with such instructions and fulfill such requests to the satisfaction of the department. It
is expressly understood by the parties that these instructions and requests are for the sole
purpose of performing the specific tasks requested to ensure satisfactory completion of the
services described in this provider agreement, and are not intended to amend or alter this provider
agreement or any part thereof.
	 
	E.	 	If the MCP previously had a provider agreement with the ODJFS and the provider agreement
terminated more than two years prior to the effective date of any new provider agreement, such MCP
will be considered a new plan in its first year of operation with the Ohio Medicaid managed care
program.

ARTICLE II — TIME OF PERFORMANCE

	A.	 	Upon approval by the Director of ODJFS this provider agreement shall be in effect from the date
entered through June 30, 2008, unless this provider agreement is suspended or terminated pursuant
to Article VIII prior to the termination date, or otherwise amended pursuant to Article IX.
	 
	B.	 	It is expressly agreed by the parties that none of the rights, duties and obligations herein

 

 

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	 	 	shall be binding on either party if award of this Agreement would be contrary to the
terms of Ohio Revised Code (“O.R.C.”) Section 3517.13, O.R.C. Section 127.16, or O.R.C.
Chapter 102.

ARTICLE III — REIMBURSEMENT

	A.	 	ODJFS will reimburse MCP in accordance with rule 5101:3-26-09 of the Ohio
Administrative Code and the appropriate appendices of this provider agreement.

ARTICLE IV — RELATIONSHIP OF PARTIES

	A.	 	ODJFS and MCP agree that, during the term of this Agreement, MCP shall be engaged by ODJFS
solely on an independent contractor basis, and neither MCP nor its personnel shall, at any time or
for any purpose, be considered as agents, servants or employees of ODJFS or the State of Ohio. MCP
shall therefore be responsible for all MCP’s business expenses, including, but not limited to,
employee’s wages and salaries, insurance of every type and description, and all business and
personal taxes, including income and Social Security taxes and contributions for Workers’
Compensation and Unemployment Compensation coverage, if any.
	 
	B.	 	MCP agrees to comply with all applicable federal, state and local laws in the conduct of the
work hereunder.
	 
	C.	 	While MCP shall be required to render services described hereunder for ODJFS during the term of
this Agreement, nothing herein shall be construed to imply, by reason of MCP’s engagement hereunder
on an independent contractor basis, that ODJFS shall have or may exercise any right of control over
MCP with regard to the manner or method of MCP’s performance of services hereunder. The management
of the work, including the exclusive right to control or direct the manner or means by which the
work is performed, remains with MCP. ODJFS retains the right to ensure that MCP’s work is in
conformity with the terms and conditions of this Agreement.
	 
	D.	 	Except as expressly provided herein, neither party shall have the right to bind or obligate the
other party in any manner without the other party’s prior written consent.

ARTICLE V — CONFLICT OF INTEREST; ETHICS LAWS

	A.	 	In accordance with the safeguards specified in section 27 of the Office of Federal
Procurement Policy Act (41 U.S.C. 423) and other applicable federal requirements, no
officer, member or employee of MCP, the Chief of BMHC, or other ODJFS employee who
exercises any functions or responsibilities in connection with the review or approval of
this provider agreement or provision of services under this provider agreement shall, prior
to the completion of such services or reimbursement, acquire any interest, personal or
otherwise, direct or indirect, which is incompatible or in conflict with, or would
compromise in any manner or degree the discharge and fulfillment of his or her functions
and responsibilities with respect to the carrying out of such services. For purposes of
this

 

 

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	 	 	article, “members” does not include individuals whose sole connection with MCP is the
receipt of services through a health care program offered by MCP.
	 
	B.	 	MCP represents, warrants, and certifies that it and its employees engaged in the administration
or performance of this Agreement are knowledgeable of and understand the Ohio Ethics and Conflicts
of Interest laws and Executive Order 2007-01S. MCP further represents, warrants, and certifies
that neither MCP nor any of its employees will do any act that is inconsistent with such laws and
Executive Order. The Governor’s Executive Orders may be found by accessing the following website:
http://governor.ohio.gov/GovernorsOffice/ExecutiveOrdersDirectives/tabid/105/Default.a spx.
	 
	C.	 	MCP hereby covenants that MCP, its officers, members and employees of the MCP, shall not, prior
to the completion of the work under this Agreement, voluntarily acquire any interest, personal or
otherwise, direct or indirect, which is incompatible or in conflict with or would compromise in any
manner of degree the discharge and fulfillment of his or her functions and responsibilities under
this provider agreement. MCP shall periodically inquire of its officers, members and employees
concerning such interests.
	 
	D.	 	Any such person who acquires an incompatible, compromising or conflicting personal or business
interest, on or after the effective date of this Agreement, or who involuntarily acquires any such
incompatible or conflicting personal interest, shall immediately disclose his or her interest to
ODJFS in writing. Thereafter, he or she shall not participate in any action affecting the services
under this provider agreement, unless ODJFS shall determine in its sole discretion that, in the
light of the personal interest disclosed, his or her participation in any such action would not be
contrary to the public interest. The written disclosure of such interest shall be made to: Chief,
Bureau of Managed Health Care, ODJFS.
	 
	E.	 	No officer, member or employee of MCP shall promise or give to any ODJFS employee anything of
value that is of such a character as to manifest a substantial and improper influence upon the
employee with respect to his or her duties. No officer, member or employee of MCP shall solicit an
ODJFS employee to violate any ODJFS rule or policy relating to the conduct of the parties to this
agreement or to violate sections 102.03, 102.04, 2921.42 or 2921.43 of the Ohio Revised Code.
	 
	F.	 	MCP hereby covenants that MCP, its officers, members and employees are in compliance with
section 102.04 of the Revised Code and that if MCP is required to file a statement pursuant to
102.04(D)(2) of the Revised Code, such statement has been filed with the ODJFS in addition to any
other required filings.

ARTICLE VI — NONDISCRIMINATION OF EMPLOYMENT

	A.	 	MCP agrees that in the performance of this provider agreement or in the hiring of any employees
for the performance of services under this provider agreement, MCP shall not by reason of race,
color, religion, gender, sexual orientation, age, disability, national

 

 

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	 	 	origin, veteran’s status, health status, or ancestry, discriminate against any citizen
of this state in the employment of a person qualified and available to perform the services
to which the provider agreement relates.
	 
	B.	 	MCP agrees that it shall not, in any manner, discriminate against, intimidate, or retaliate
against any employee hired for the performance or services under the provider agreement on account
of race, color, religion, gender, sexual orientation, age, disability, national origin, veteran’s
status, health status, or ancestry.
	 
	C.	 	In addition to requirements imposed upon subcontractors in accordance with OAC
Chapter 5101:3-26, MCP agrees to hold all subcontractors and persons acting on behalf of
MCP in the performance of services under this provider agreement responsible for adhering
to the requirements of paragraphs (A) and (B) above and shall include the requirements of
paragraphs (A) and (B) above in all subcontracts for services performed under this provider
agreement, in accordance with rule 5101:3-26-05 of the Ohio Administrative Code.

ARTICLE VII — RECORDS, DOCUMENTS AND INFORMATION

	A.	 	MCP agrees that all records, documents, writings or other information produced by MCP under this
provider agreement and all records, documents, writings or other information used by MCP in the
performance of this provider agreement shall be treated in accordance with rule 5101:3-26-06 of the
Ohio Administrative Code. MCP must maintain an appropriate record system for services provided to
members. MCP must retain all records in accordance with 45 CFR Part 74.
	 
	B.	 	All information provided by MCP to ODJFS that is proprietary shall be held to be strictly
confidential by ODJFS. Proprietary information is information which, if made public, would put MCP
at a disadvantage in the market place and trade of which MCP is a part [see Ohio Revised Code
Section 1333.61(D)]. MCP is responsible for notifying ODJFS of the nature of the information prior
to its release to ODJFS. Failure to provide such prior notification is deemed to be a waiver of the
proprietary nature of the information, and a waiver of any right of MCP to proceed against ODJFS
for violation of this agreement or of any proprietary or trade secret laws. Such failure shall also
be deemed a waiver of trade secret protection in that the MCP will have failed to make efforts that
are reasonable under the circumstances to maintain the information’s secrecy. ODJFS reserves the
right to require reasonable evidence of MCP’s assertion of the proprietary nature of any
information to be provided and ODJFS will make the final determination of whether any or all of the
information identified by the MCP is proprietary or a trade secret. The provisions of this Article
are not self-executing.
	 
	C.	 	MCP shall not use any information, systems, or records made available to it for any purpose
other than to fulfill the duties specified in this provider agreement. MCP agrees to be bound by
the same standards of confidentiality that apply to the employees of the ODJFS and the State of
Ohio. The terms of this section shall be included in any subcontracts executed by MCP for services
under this provider agreement. MCP must

 

 

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	 	 	implement procedures to ensure that in the process of coordinating care, each
enrollee’s privacy is protected consistent with the confidentiality requirements in 45 CFR
parts 160 and 164.

ARTICLE VIII — SUSPENSION AND TERMINATION

	A.	 	This provider agreement may be suspended or terminated by the department or MCP upon written
notice in accordance with the applicable rule(s) of the Ohio Administrative Code, with termination
to occur at the end of the last day of a month.
	 
	B.	 	MCP, upon receipt of notice of suspension or termination, shall cease provision of services on
the suspended or terminated activities under this provider agreement; suspend, or terminate all
subcontracts relating to such suspended or terminated activities, take all necessary or appropriate
steps to limit disbursements and minimize costs, and furnish a report, as of the date of receipt of
notice of suspension or termination describing the status of all services under this provider
agreement.
	 
	C.	 	In the event of suspension or termination under this Article, MCP shall be entitled to
reconciliation of reimbursements through the end of the month for which services were provided
under this provider agreement, in accordance with the reimbursement provisions of this provider
agreement. MCP agrees to waive any right to, and shall make no claim for, additional compensation
against ODJFS by reason of such suspension or termination.
	 
	D.	 	ODJFS may, in its judgment, suspend, terminate or fail to renew this provider agreement if the
MCP or MCP’s subcontractors violate or fail to comply with the provisions of this agreement or
other provisions of law or regulation governing the Medicaid program. Where ODJFS proposes to
suspend, terminate or refuse to enter into a provider agreement, the provisions of applicable
sections of the Ohio Administrative Code with respect to ODJFS’ suspension, termination or refusal
to enter into a provider agreement shall apply, including the MCP’s right to request an
adjudication hearing under Chapter 119. of the Revised Code.
	 
	E.	 	When initiated by MCP, termination of or failure to renew the provider agreement requires
written notice to be received by ODJFS at least 75 days in advance of the termination or renewal
date, provided, however, that termination or non-renewal must be effective at the end of the last
day of a calendar month. In the event of non-renewal of the provider agreement with ODJFS, if MCP
is unable to provide notice to ODJFS 75 days prior to the date when the provider agreement expires,
and if, as a result of said lack of notice, ODJFS is unable to disenroll Medicaid enrollees prior
to the expiration date, then the provider agreement shall be deemed extended for up to two calendar
months beyond the expiration date and both parties shall, for that time, continue to fulfill their
duties and obligations as set forth herein. If an MCP wishes to terminate or not renew their
provider agreement for a specific region(s), ODJFS reserves the right to initiate a procurement
process to select additional MCPs to serve Medicaid consumers in that region(s).

 

 

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ARTICLE IX — AMENDMENT AND RENEWAL

	A.	 	This writing constitutes the entire agreement between the parties with respect to all matters
herein. This provider agreement may be amended only by a writing signed by both parties. Any
written amendments to this provider agreement shall be prospective in nature.
	 
	B.	 	This provider agreement may be renewed one or more times by a writing signed by both parties for
a period of not more than twelve months for each renewal.
	 
	C.	 	In the event that changes in State or Federal law, regulations, an applicable waiver, or the
terms and conditions of any applicable federal waiver, require ODJFS to modify this agreement,
ODJFS shall notify MCP regarding such changes and this agreement shall be automatically amended to
conform to such changes without the necessity for executing written amendments pursuant to this
Article of this provider agreement.
	 
	D.	 	This Agreement supersedes any and all previous agreements, whether written or oral, between the
parties.
	 
	E.	 	A waiver by any party of any breach or default by the other party under this Agreement shall not
constitute a continuing waiver by such party of any subsequent act in breach of or in default
hereunder.

ARTICLE X — LIMITATION OF LIABILITY

	A.	 	MCP agrees to indemnify and to hold ODJFS and the State of Ohio harmless and immune from any and
all claims for injury or damages resulting from the actions or omissions of MCP or its
subcontractors in the fulfillment of this provider agreement or arising from this Agreement which
are attributable to the MCP’s own actions or omissions of those of its trustees, officers,
employees, subcontractors, suppliers, third parties utilized by MCP, or joint venturers while
acting under this Agreement. Such claims shall include any claims made under the Fair Labor
Standards Act or under any other federal or state law involving wages, overtime, or employment
matters and any claims involving patents, copyrights, and trademarks. MCP shall bear all costs
associated with defending ODJFS and the State of Ohio against these claims.
	 
	B.	 	MCP hereby agrees to be liable for any loss of federal funds suffered by ODJFS for enrollees
resulting from specific, negligent acts or omissions of the MCP or its subcontractors during the
term of this agreement, including but not limited to the nonperformance of the duties and
obligations to which MCP has agreed under this agreement.
	 
	C.	 	In the event that, due to circumstances not reasonably within the control of MCP
or ODJFS, a major disaster, epidemic, complete or substantial destruction of facilities, war,
riot or civil insurrection occurs, neither ODJFS nor MCP will have any liability or

 

 

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	 	 	obligation on account of reasonable delay in the provision or the arrangement of
covered services; provided that so long as MCP’s certificate of authority remains in full
force and effect, MCP shall be liable for the covered services required to be provided or
arranged for in accordance with this agreement.
	 
	D.	 	In no event shall either party be liable to the other party for indirect, consequential,
incidental, special or punitive damages, or lost profits.

ARTICLE XI — ASSIGNMENT

	A.	 	ODJFS will not allow the transfer of Medicaid members by one MCP to another MCP unless this
membership has been obtained as a result of an MCP selling their entire Ohio corporation to another
health plan. MCP shall not assign any interest in this provider agreement and shall not transfer
any interest in the same (whether by assignment or novation) without the prior written approval of
ODJFS and subject to such conditions and provisions as ODJFS may deem necessary. Any such
assignments shall be submitted for ODJFS’ review 120 days prior to the desired effective date. No such approval by ODJFS of
any assignment shall be deemed in any event or in any manner to provide for the incurrence
of any obligation by ODJFS in addition to the total agreed-upon reimbursement in accordance
with this agreement.
	 
	B.	 	MCP shall not assign any interest in subcontracts of this provider agreement and shall not
transfer any interest in the same (whether by assignment or novation) without the prior written
approval of ODJFS and subject to such conditions and provisions as ODJFS may deem necessary. Any
such assignments of subcontracts shall be submitted for ODJFS’ review 30 days prior to the desired
effective date. No such approval by ODJFS of any assignment shall be deemed in any event or in any
manner to provide for the incurrence of any obligation by ODJFS in addition to the total
agreed-upon reimbursement in accordance with this agreement.

ARTICLE XII — CERTIFICATION MADE BY MCP

	A.	 	This agreement is conditioned upon the full disclosure by MCP to ODJFS of all information
required for compliance with federal regulations as requested by ODJFS.
	 
	B.	 	By executing this agreement, MCP certifies that no federal funds paid to MCP through this or any
other agreement with ODJFS shall be or have been used to lobby Congress or any federal agency in
connection with a particular contract, grant, cooperative agreement or loan. MCP further certifies
compliance with the lobbying restrictions contained in Section 1352, Title 31 of the U.S. Code, Section 319 of Public Law
101-121 and federal regulations issued pursuant thereto and contained in 45 CFR Part 93, Federal
Register, Vol. 55, No. 38, February 26, 1990, pages 6735-6756. If this provider agreement exceeds
$100,000, MCP has executed the Disclosure of Lobbying Activities, Standard Form LLL, if required by
federal regulations. This certification is material representation of fact upon which reliance was
placed when this provider agreement was entered into.

 

 

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	C.	 	By executing this agreement, MCP certifies that neither MCP nor any principals of MCP
(i.e., a director, officer, partner, or person with beneficial ownership of more than 5% of
the MCP’s equity) is presently debarred, suspended, proposed for debarment, declared
ineligible, or otherwise excluded from participation in transactions by any Federal agency.
The MCP also certifies that it is not debarred from consideration for contract awards by
the Director of the Department of Administrative Services, pursuant to either O.R.C.
Section 153.02 or O.R.C. Section 125.25. The MCP also certifies that the MCP has no
employment, consulting or any other arrangement with any such debarred or suspended person
for the provision of items or services or services that are significant and material to the
MCP’s contractual obligation with ODJFS. This certification is a material representation of
fact upon which reliance was placed when this provider agreement was entered into. If it is
ever determined that MCP knowingly executed this certification erroneously, then in
addition to any other remedies, this provider agreement shall be terminated pursuant to
Article VII, and ODJFS must advise the Secretary of the appropriate Federal agency of the
knowingly erroneous certification.
	 
	D.	 	By executing this agreement, MCP certifies compliance with Article V as well as agreeing to
future compliance with Article V. This certification is a material representation of fact upon
which reliance was placed when this contract was entered into.
	 
	E.	 	By executing this agreement, MCP certifies compliance with the executive agency lobbying
requirements of sections 121.60 to 121.69 of the Ohio Revised Code. This certification is a
material representation of fact upon which reliance was placed when this provider agreement was
entered into.
	 
	F.	 	By executing this agreement, MCP certifies that MCP is not on the most recent list established
by the Secretary of State, pursuant to section 121.23 of the Ohio Revised Code, which identifies
MCP as having more than one unfair labor practice contempt of court finding. This certification is
a material representation of fact upon which reliance was placed when this provider agreement was
entered into.
	 
	G.	 	By executing this agreement MCP agrees not to discriminate against individuals
who have or are participating in any work program administered by a county Department of Job and
Family Services under Chapters 5101 or 5107 of the Revised Code.
	 
	H.	 	By executing this agreement, MCP certifies and affirms that, as applicable to MCP, that no party
listed or described in Division (I) or (J) of Section 3517.13 of the Ohio Revised Code who was
actually in a listed position at the time of the contribution, has made as an individual, within
the two previous calendar years, one or more contributions in excess of One Thousand and 00/100
($1,000.00) to the present Governor or to the governor’s campaign committees during any time he/she
was a candidate for office. This certification is a material representation of fact upon which
reliance was placed when this provider agreement was entered into. If it is ever determined that
MCP’s certification of this requirement is false or misleading, and not withstanding any criminal
or civil liabilities imposed by law, MCP shall return to ODJFS all monies paid to MCP under this

 

 

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	 	 	provider agreement. The provisions of this section shall survive the expiration or
termination of this provider agreement.
	 
	I.	 	MCP agrees to refrain from promising or giving to any ODJFS employee anything of value that is
of such a character as to manifest a substantial and improper influence upon the employee with
respect to his or her duties. MCP also agrees that it will not solicit an
ODJFS employee to violate any ODJFS rule or policy relating to the conduct of contracting
parties or to violate sections 102.03, 102.04, 2921.42 or 2921.43 of the Ohio Revised Code.
	 
	J.	 	By executing this agreement, MCP certifies and affirms that HHS, US Comptroller
General or representatives will have access to books, documents, etc. of MCP.
	 
	K.	 	By executing this agreement, MCP agrees to comply with the false claims recovery requirements of
Section 6032 of The Deficit Reduction Act of 2005 (also see Section 5111.101 of the Revised Code).
	 
	L.	 	MCP, its officers, employees, members, any subcontractors, and/or any independent contractors
(including all field staff) associated with this agreement agree to comply with all applicable
state and federal laws regarding a smoke-free and drug-free workplace. The MCP will make a good
faith effort to ensure that all MCP officers, employees, members, and subcontractors will not
purchase, transfer, use or possess illegal drugs or alcohol, or abuse prescription drugs in any way
while performing their duties under this Agreement.
	 
	M.	 	MCP hereby represents and warrants to ODJFS that it has not provided any material assistance, as
that term is defined in O.R.C. Section 2909.33(C), to any organization identified by and included
on the United States Department of State Terrorist Exclusion List and that it has truthfully answered “no” to every question on the
“Declaration Regarding Material Assistance/Non-assistance to a Terrorist Organization.” MCP further
represents and warrants that it has provided or will provide such to ODJFS prior to execution of
this Agreement. If these representations and warranties are found to be false, this Agreement is
void ab initio and MCP shall immediately repay to ODJFS any funds paid under this Agreement.

ARTICLE XIII — CONSTRUCTION

	A.	 	This provider agreement shall be governed, construed and enforced in accordance with the laws
and regulations of the State of Ohio and appropriate federal statutes and regulations. The
provisions of this Agreement are severable and independent, and if any such provision shall be
determined to be unenforceable, in whole or in part, the remaining provisions and any partially
enforceable provision shall, to the extent enforceable in any jurisdiction, nevertheless be binding
and enforceable.

ARTICLE XIV — INCORPORATION BY REFERENCE

 

 

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	A.	 	Ohio Administrative Code Chapter 5101:3-26 (Appendix A) is hereby incorporated by reference
as part of this provider agreement having the full force and effect as if specifically restated
herein.
	 
	B.	 	Appendices B through P and any additional appendices are hereby incorporated by reference as
part of this provider agreement having the full force and effect as if specifically restated
herein.
	 
	C.	 	In the event of inconsistence or ambiguity between the provisions of OAC Chapter
5101:3-26 and this provider agreement, the provisions of OAC Chapter 5101:3-26 shall be
determinative of the obligations of the parties unless such inconsistency or ambiguity is
the result of changes in federal or state law, as provided in Article IX of this provider
agreement, in which case such federal or state law shall be determinative of the
obligations of the parties. In the event OAC 5101:3-26 is silent with respect to any
ambiguity or inconsistency, the provider agreement (including Appendices B through P and
any additional appendices), shall be determinative of the obligations of the parties. In
the event that a dispute arises which is not addressed in any of the aforementioned
documents, the parties agree to make every reasonable effort to resolve the dispute, in
keeping with the objectives of the provider agreement and the budgetary and statutory
constraints of ODJFS.

ARTICLE XV — NOTICES

All notices, consents, and communications hereunder shall be given in writing, shall be deemed to
be given upon receipt thereof, and shall be sent to the addresses first set forth
above.

ARTICLE XVI — HEADINGS

The headings in this Agreement have been inserted for convenient reference only and shall not be
considered in any questions of interpretation or construction of this Agreement.

 

 

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The parties have executed this agreement the date first written above. The agreement is hereby
accepted and considered binding in accordance with the terms and conditions set forth in the
preceding statements.

	 	 	 	 	 	 	 
	MOLINA HEALTHCARE OF OHIO, INC.:	 	 	 	 
	 
	 	 	 	 	 	 
	BY:

	 	/s/ JESSE THOMAS
	 	 
	 	DATE: June 11, 2007
	 

	 	 	 	 	 	 
	 

	 	JESSE THOMAS, PRESIDENT & CEO	 	 	 	 
	 
	 	 	 	 	 	 
	OHIO DEPARTMENT OF JOB AND FAMILY SERVICES:	 	 	 	 
	 
	 	 	 	 	 	 
	BY:

	 	/s/ HELEN E. JONES-KELLY
	 	 	 	DATE: June 25, 2007
	 

	 	 	 	 	 	 
	 

	 	HELEN E. JONES-KELLY, DIRECTOR	 	 	 	 

 

 

ABD PROVIDER AGREEMENT INDEX

July 1, 2007

	 	 	 
	APPENDIX	 	TITLE
	 
	 	 
	APPENDIX A

	 	OAC RULES 5101:3-26
	 
	 	 
	APPENDIX B

	 	SERVICE AREA SPECIFICATIONS — ABD ELIGIBLE
POPULATION
	 
	 	 
	APPENDIX C

	 	MCP RESPONSIBILITIES — ABD ELIGIBLE POPULATION
	 
	 	 
	APPENDIX D

	 	ODJFS RESPONSIBILITIES — ABD ELIGIBLE POPULATION
	 
	 	 
	APPENDIX E

	 	RATE METHODOLOGY — ABD ELIGIBLE POPULATION
	 
	 	 
	APPENDIX F

	 	REGIONAL RATES — ABD ELIGIBLE
POPULATION
	 
	 	 
	APPENDIX G

	 	COVERAGE AND SERVICES — ABD ELIGIBLE
POPULATION
	 
	 	 
	APPENDIX H

	 	PROVIDER PANEL SPECIFICATIONS — ABD ELIGIBLE
POPULATION
	 
	 	 
	APPENDIX I

	 	PROGRAM INTEGRITY — ABD ELIGIBLE POPULATION
	 
	 	 
	APPENDIX J

	 	FINANCIAL PERFORMANCE — ABD ELIGIBLE
POPULATION
	 
	 	 
	APPENDIX K

	 	QUALITY ASSESSMENT AND PERFORMANCE
IMPROVEMENT PROGRAM AND EXTERNAL QUALITY
REVIEW — ABD ELIGIBLE POPULATION
	 
	 	 
	APPENDIX L

	 	DATA QUALITY — ABD ELIGIBLE POPULATION
	 
	 	 
	APPENDIX M

	 	PERFORMANCE EVALUATION — ABD ELIGIBLE
POPULATION
	 
	 	 
	APPENDIX N

	 	COMPLIANCE ASSESSMENT SYSTEM — ABD
ELIGIBLE POPULATION
	 
	 	 
	APPENDIX O

	 	PAY-FOR-PERFORMANCE (P4P) — ABD ELIGIBLE
POPULATION
	 
	 	 
	APPENDIX P

	 	MCP TERMINATIONS/NONRENEWALS/AMENDMENTS —
ABD ELIGIBLE POPULATION

 

 

APPENDIX A

OAC RULES 5101:3-26

The managed care program rules can be accessed electronically through the BMHC page of the ODJFS
website.

 

 

APPENDIX B

SERVICE AREA SPECIFICATIONS

ABD ELIGIBLE POPULATION

MCP : Molina Healthcare of Ohio, Inc.

The MCP agrees to provide services to Aged, Blind or Disabled (ABD) members residing in
the following service area(s):

Service Area: Central Region  — Crawford, Delaware, Fairfield, Fayette,
Franklin, Hocking, Knox, Licking, Logan, Madison, Marion, Montgomery, Morrow, Perry,
Pickaway, Pike, Ross, and Scioto counties.

Service Area: Southeast Region : Athens, Belmont, Coshocton, Gallia, Guernsey, Harrison,
Jackson, Jefferson, Lawrence, Meigs, Monroe, Morgan, Muskingum, Noble, Vinton, and
Washington counties.

Service Area: Southwest Region: Adams, Brown, Butler, Clermont, Clinton, Hamilton, Highland,
and Warren counties.

Service Area: West Central Region: Champaign, Clark, Darke, Greene, Miami, Montgomery,
Preble, and Shelby counties.

 

 

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Aged, Blind or Disabled population

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APPENDIX C

MCP RESPONSIBILITIES

ABD ELIGIBLE POPULATION

The MCP must meet on an ongoing basis, all program requirements specified in Chapter 5101:3-26 of
the Ohio Administrative Code (OAC) and the Ohio Department of Job and Family Services (ODJFS) — MCP
Provider Agreement. The following are MCP responsibilities that are not otherwise specifically
stated in OAC rule provisions or elsewhere in the MCP provider agreement, but are required by
ODJFS.

General Provisions

	1.	 	The MCP agrees to implement program modifications as soon as reasonably possible or no later
than the required effective date, in response to changes in applicable state and federal laws
and regulations.
	 
	2.	 	The MCP must submit a current copy of their Certificate of Authority (COA) to ODJFS within 30
days of issuance by the Ohio Department of Insurance.
	 
	3	 	The MCP must designate the following:
	 
	 	 	a. A primary contact person (the Medicaid Coordinator) who will dedicate a majority of
their time to the Medicaid product line and coordinate overall communication between ODJFS
and the MCP. ODJFS may also require the MCP to designate contact staff for specific program
areas. The Medicaid Coordinator will be responsible for ensuring the timeliness, accuracy,
completeness and responsiveness of all MCP submissions to ODJFS.
	 
	 	 	b. A provider relations representative for each service area included in their ODJFS
provider agreement. This provider relations representative can serve in this capacity for
only one service area (as specified in Appendix H).
	 
	 	 	If an MCP serves both the CFC and ABD populations, they are not required to designate a
separate provider relations representative or Medicaid Coordinator for each population
group.
	 
	4.	 	All MCP employees are to direct all day-to-day submissions and communications to their
ODJFS-designated Contract Administrator unless otherwise notified by ODJFS.
	 
	5.	 	The MCP must be represented at all meetings and events designated by ODJFS as requiring
mandatory attendance.

 

 

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	6.	 	The MCP must have an administrative office located in Ohio.
	 
	7.	 	Upon request by ODJFS, the MCP must submit information on the current status of their
company’s operations not specifically covered under this Agreement (for example, other product
lines, Medicaid contracts in other states, NCQA accreditation, etc.) unless otherwise excluded
by law.
	 
	8.	 	The MCP must have all new employees trained on applicable program requirements, and
represent, warrant and certify to ODJFS that such training occurs, or has occurred.
	 
	9.	 	If an MCP determines that it does not wish to provide, reimburse, or cover a counseling
service or referral service due to an objection to the service on moral or religious grounds,
it must immediately notify ODJFS to coordinate the implementation of this change. MCPs will be
required to notify their members of this change at least thirty (30) days prior to the
effective date. The MCP’s member handbook and provider directory, as well as all marketing
materials, will need to include information specifying any such services that the MCP will not
provide.
	 
	10.	 	For any data and/or documentation that MCPs are required to maintain, ODJFS may request that
MCPs provide analysis of this data and/or documentation to ODJFS in an aggregate format, such
format to be solely determined by ODJFS.
	 
	11.	 	The MCP is responsible for determining medical necessity for services and supplies requested
for their members as specified in OAC rule 5101:3-26-03. Notwithstanding such responsibility,
ODJFS retains the right to make the final determination on medical necessity in specific
member situations.
	 
	12.	 	In addition to the timely submission of medical records at no cost for the annual external
quality review as specified in OAC rule 5101:3-26-07, the MCP may be required for other
purposes to submit medical records at no cost to ODJFS and/or designee upon request.
	 
	13.	 	The MCP must notify the BMHC of the termination of an MCP panel provider that is designated
as the primary care physician for 100 or more of the MCP’s ABD members. The MCP must provide
notification within one working day of the MCP becoming aware of the termination.
	 
	14.	 	Upon request by ODJFS, MCPs may be required to provide written notice to members of any
significant change(s) affecting contractual requirements, member services or access to
providers.

 

 

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	15.	 	MCPs may elect to provide services that are in addition to those covered under the Ohio
Medicaid fee-for-service program. Before MCPs notify potential or current members of the
availability of these services, they must first notify ODJFS and advise ODJFS of such planned
services availability. If an MCP elects to provide additional services, the MCP must ensure to
the satisfaction of ODJFS that the services are readily available and accessible to members
who are eligible to receive them.

	 	a.	 	MCPs are required to make transportation available to any member requesting
transportation when they must travel thirty (30) miles or more from their home to receive a
medically-necessary Medicaid-covered service. If the MCP offers transportation to their
members as an additional benefit and this transportation benefit only covers a limited
number of trips, the required transportation listed above may not be counted toward this
trip limit.
	 
	 	b.	 	Additional benefits may not vary by county within a region except out of necessity for
transportation arrangements (e.g., bus versus cab). MCPs approved to serve consumers in
more than one region may vary additional benefits between regions.
	 
	 	c.	 	MCPs must give ODJFS and members ninety (90) days prior notice when decreasing or
ceasing any additional benefit(s). When it is beyond the control of the MCP, as
demonstrated to ODJFS’ satisfaction, ODJFS must be notified within one (1) working day.

	16.	 	MCPs must comply with any applicable Federal and State laws that pertain to member rights and
ensure that its staff adhere to such laws when furnishing services to its members. MCPs shall
include a requirement in its contracts with affiliated providers that such providers also
adhere to applicable Federal and State laws when providing services to members.
	 
	17.	 	MCPs must comply with any other applicable Federal and State laws (such as Title VI of the
Civil rights Act of 1964, etc.) and other laws regarding privacy and confidentiality. , as
such may be applicable to this Agreement.
	 
	18.	 	Upon request, the MCP will provide members and potential members with a copy of their practice
guidelines.
	 
	19.	 	The MCP is responsible for promoting the delivery of services in a culturally competent manner,
as solely determined by ODJFS, to all members, including those with limited English proficiency
(LEP) and diverse cultural and ethnic backgrounds.
	 
	 	 	All MCPs must comply with the requirements specified in OAC rules 5101:3-26-03.1,

 

 

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Page 4

5101:3-26-05(D), 5101:3-26-05.1(A), 5101:3-26-08 and 5101:3-26-08.2 for providing
assistance to LEP members and eligible individuals. In addition, MCPs must provide written
translations of certain MCP materials in the prevalent non-English languages of members and
eligible individuals in accordance with the following:

	 	a.	 	When 10% or more of the ABD eligible individuals in the MCP’s service area have a common
primary language other than English, the MCP must translate all ODJFS-approved marketing
materials into the primary language of that group. The MCP must monitor changes in the
eligible population on an ongoing basis and conduct an assessment no less often than
annually to determine which, if any, primary language groups meet the 10% threshold for the
eligible individuals in each service area. When the 10% threshold is met, the MCP must
report this information to ODJFS, in a format as requested by ODJFS, translate their
marketing materials, and make these marketing materials available to eligible individuals.
MCPs must submit to ODJFS, upon request, their prevalent non English language analysis of
eligible individuals and the results of this analysis.
	 
	 	b.	 	When 10% or more of an MCP’s ABD members in the MCP’s service area have a common
primary language other than English, the MCP must translate all ODJFS-approved member
materials into the primary language of that group. The MCP must monitor their membership
and conduct a quarterly assessment to determine which, if any, primary language groups
meet the 10% threshold. When the 10% threshold is met, the MCP must report this
information to ODJFS, in a format as requested by ODJFS, translate their member materials,
and make these materials available to their members. MCPs must submit to ODJFS, upon
request, their prevalent non-English language member analysis and the results of this
analysis.

	20.	 	The MCP must utilize a centralized database which records the special communication needs of
all MCP members (i.e., those with limited English proficiency, limited reading proficiency,
visual impairment, and hearing impairment) and the provision of related services (i.e., MCP
materials in alternate format, oral interpretation, oral translation services, written
translations of MCP materials, and sign language services). This database must include all MCP
member primary language information (PLI) as well as all other special communication needs
information for MCP members, as indicated above, when identified by any source including but
not limited to ODJFS, ODJFS selection services entity, MCP staff, providers, and members. This
centralized database must be readily available to MCP staff and be used in coordinating
communication and services to members, including the selection of a PCP who speaks the primary
language of an LEP member, when such a provider is available. MCPs must share member specific
communication needs information with their providers [e.g., PCPs, Pharmacy Benefit Managers
(PBMs), and Third Party Administrators (TPAs)], as applicable. MCPs must submit to ODJFS, upon
request, detailed information regarding the MCP’s members with

 

 

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special communication needs, which could include individual member names, their specific
communication need, and any provision of special services to members

(i.e., those special services arranged by the MCP as well as those services reported to the
MCP which were arranged by the provider).

Additional requirements specific to providing assistance to hearing-impaired, vision-
impaired, limited reading proficient (LRP), and LEP members and eligible individuals are found in
OAC rules 5101:3-26-03.1, 5101:3-26-05(D), 5101:3-26-05.1(A), 5101:3-26-08, and 5101-3-26-08.2.

	21.	 	The MCP is responsible for ensuring that all member materials use easily understood language
and format. The determination of what materials comply with this requirement is in the sole
discretion of ODJFS.
	 
	22.	 	Pursuant to OAC rules 5101:3-26-08 and 5101:3-26-08.2, the MCP is responsible for ensuring that
all MCP marketing and member materials are prior approved by ODJFS before being used or shared with
members. Marketing and member materials are defined as follows:

	 	a.	 	Marketing materials are those items produced in any medium, by or on behalf of an MCP,
including gifts of nominal value (i.e., items worth no more than $15.00), which can
reasonably be interpreted as intended to market to eligible individuals.
	 
	 	b.	 	Member materials are those items developed, by or on behalf of an MCP, to fulfill MCP
program requirements or to communicate to all members or a group of members. Member health
education materials that are produced by a source other than the MCP and which do not
include any reference to the MCP are not considered to be member materials.
	 
	 	c.	 	All MCP marketing and member materials must represent the MCP in an honest and
forthright manner and must not make statements which are inaccurate, misleading, confusing,
or otherwise misrepresentative, or which defraud eligible individuals or ODJFS.
	 
	 	d.	 	All MCP marketing cannot contain any assertion or statement (whether written or oral) that
the MCP is endorsed by CMS, the Federal or State government or similar entity.
	 
	 	e.	 	MCPs must establish positive working relationships with the CDJFS offices and must not
aggressively solicit from local Directors, MCP County Coordinators, or or other staff.
Furthermore, MCPs are prohibited from offering gifts of nominal value (i.e. clipboards,
pens, coffee mugs, etc.) to CDJFS offices or

 

 

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managed care enrollment center (MCEC) staff, as these may influence an individual’s decision
to select a particular MCP.

	23.	 	Advance Directives — All MCPs must comply with the requirements specified in 42 CFR 422.128.
At a minimum, the MCP must:

	 	a.	 	Maintain written policies and procedures that meet the requirements for advance
directives, as set forth in 42 CFR Subpart I of part 489.
	 
	 	b.	 	Maintain written policies and procedures concerning advance directives with respect to
all adult individuals receiving medical care by or through the MCP to ensure that the MCP:

	 	i.	 	Provides written information to all adult members concerning:

	 	a.	 	the member’s rights under state law to make decisions concerning their
medical care, including the right to accept or refuse medical or surgical
treatment and the right to formulate advance directives. (In meeting this
requirement, MCPs must utilize form JFS 08095 entitled You Have the Right, or
include the text from JFS 08095 in their ODJFS-approved member
handbook).
	 
	 	b.	 	the MCP’s policies concerning the implementation of those rights
including a clear and precise statement of any limitation regarding the
implementation of advance directives as a matter of conscience;
	 
	 	c.	 	any changes in state law regarding advance directives as soon as
possible but no later than ninety (90) days after the proposed effective
date of the change; and
	 
	 	d.	 	the right to file complaints concerning noncompliance with the advance
directive requirements with the Ohio Department of Health.

	 	ii.	 	Provides for education of staff concerning the MCP’s policies and procedures on
advance directives;
	 
	 	iii.	 	Provides for community education regarding advance directives directly or in
concert with other providers or entities;

 

 

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	 	iv.	 	Requires that the member’s medical record document whether or not the member has executed
an advance directive; and
	 
	 	v.	 	Does not condition the provision of care, or otherwise discriminate
against a member, based on whether the member has executed an advance directive.

	24.	 	New Member Materials
	 
	 	 	Pursuant to OAC rule 5101:3-26-08.2 (B)(3), MCPs must provide to each member or assistance
group, as applicable, an MCP identification (ID) card, a new member letter, a member
handbook, a provider directory, and information on advance directives.
	 
	 	 	a. MCPs must use the model language specified by ODJFS for the new member letter.
	 
	 	 	b. The ID card and new member letter must be mailed together to the member via a method
that will ensure their receipt prior to the member’s effective date of coverage.
	 
	 	 	c. The member handbook, provider directory and advance directives information may be mailed
to the member separately from the ID card and new member letter. MCPs will meet the timely
receipt requirement for these materials if they are mailed to the member within
(twenty-four) 24 hours of the MCP receiving the ODJFS produced monthly membership roster
(MMR). This is provided the materials are mailed via a method with an expected delivery
date of no more than five (5) days. If the member handbook, provider directory and advance
directives information are mailed separately from the ID card and new member letter and the
MCP is unable to mail the materials within twenty-four (24) hours, the member handbook,
provider directory and advance directives information must be mailed via a method that will
ensure receipt by no later than the effective date of coverage. If the MCP mails the ID
card and new member letter with the other materials (e.g., member handbook, provider
directory, and advance directives), the MCP must ensure that all materials are mailed via a
method that will ensure their receipt prior to the member’s effective date of coverage.
	 
	 	 	d. MCPs must designate two (2) MCP staff members to receive a copy of the new member
materials on a monthly basis in order to monitor the timely receipt of these materials. At
least one of the staff members must receive the materials at their home address.

	25.	 	Call Center Standards
	 
	 	 	The MCP must provide assistance to members through a member services toll-free call-in
system pursuant to OAC rule 5101:3-26-08.2(A)(1). MCP member services staff must be
available nationwide to provide assistance to members through the toll-free call-in system
every Monday through Friday, at all times during the hours of 7:00 am to 7:00 pm Eastern
Time, except for the following major holidays:

 

 

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	 	•	 	New Year’s Day
	 
	 	•	 	Martin Luther King’s Birthday
	 
	 	•	 	Memorial Day
	 
	 	•	 	Independence Day
	 
	 	•	 	Labor Day
	 
	 	•	 	Thanksgiving Day
	 
	 	•	 	Christmas Day
	 
	 	•	 	2 optional closure days: These days can be used independently or in
combination with any of the major holiday closures but cannot both be used
within the same closure period. Before announcing any optional closure
dates to members and/or staff, MCPs must receive ODJFS prior-approval
which verifies that the optional closure days meet the specified criteria.

If a major holiday falls on a Saturday, the MCP member services line may be closed on the
preceding Friday. If a major holiday falls on a Sunday, the member services line may be
closed on the following Monday. MCP member services closure days must be specified in the
MCP’s member handbook, member newsletter, or other some general issuance to the MCP’s
members at least thirty (30) days in advance of the closure.

The MCP must also provide access to medical advice and direction through a centralized
twenty-four-hour, seven day, toll-free call-in system, available nationwide, pursuant to
OAC rule 5101:3-26-03.1(A)(6). The twenty-four (24)/7 hour call-in system must be staffed
by appropriately trained medical personnel. For the purposes of meeting this requirement,
trained medical professionals are defined as physicians, physician assistants, licensed
practical nurses, and registered nurses.

MCPs must meet the current American Accreditation HealthCare Commission/URAC-designed
Health Call Center Standards (HCC) for call center abandonment rate, blockage rate and
average speed of answer. By the 10th of each month, MCPs must self-report their
prior month performance in these three areas for their member services and twenty-four (24)
hour toll-free call-in systems to ODJFS. ODJFS will inform the MCPs of any changes/updates
to these URAC call center standards.

MCPs are not permitted to delegate grievance/appeal functions [Ohio Administrative Code (OAC)
rule 5101:3-26-08.4(A)(9)]. Therefore, the member services call center requirement may not be met
through the execution of a Medicaid Delegation Subcontract Addendum or Medicaid Combined Services
Subcontract Addendum.

 

 

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	26.	 	Notification of Optional MCP Membership
	 
	 	 	In order to comply with the terms of the ODJFS State Plan Amendment for the managed care
program (i.e., 42 CFR 438.50), MCPs in mandatory membership service areas must inform new
members, as applicable, that MCP membership is optional for certain populations.
Specifically, MCPs must inform any applicable pending member or member that the following
ABD population is not required to select an MCP in order to receive their Medicaid
healthcare benefit and what steps they need to take if they do not wish to be a member of
an MCP:

	 	•	 	Indians who are members of federally-recognized tribes, except as
permitted under 42 C.F.R 438.50(d)(21).

	27.	 	HIPAA Privacy Compliance Requirements
	 
	 	 	The Health Insurance Portability and Accountability Act (HIPAA) Privacy Regulations at 45
CFR. § 164.502(e) and § 164.504(e) require ODJFS to have agreements with MCPs as a means of
obtaining satisfactory assurance that the MCPs will appropriately safeguard all personal
identified health information. Protected Health Information (PHI) is information received
from or on behalf of ODJFS that meets the definition of PHI as defined by HIPAA and the
regulations promulgated by the United States Department of Health and Human Services,
specifically 45 CFR 164.501, and any amendments thereto. MCPs must agree to the following:

	 	a.	 	MCPs shall not use or disclose PHI other than is permitted by this Agreement or required
by law.
	 
	 	b.	 	MCPs shall use appropriate safeguards to prevent unauthorized use or disclosure of PHI.
	 
	 	c.	 	MCPs shall report to ODJFS any unauthorized use or disclosure of PHI of which it becomes
aware. Any breach by the MCP or its representatives of protected health information (PHI)
standards shall be immediately reported to the State HIPAA Compliance Officer through the
Bureau of Managed Health Care. MCPs must provide documentation of the breach and complete
all actions ordered by the HIPAA Compliance Officer.
	 
	 	d.	 	MCPs shall ensure that all its agents and subcontractors agree to these same PHI
conditions and restrictions.
	 
	 	e.	 	MCPs shall make PHI available for access as required by law.

 

 

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	 	f.	 	MCP shall make PHI available for amendment, and incorporate amendments as
appropriate as required by law.
	 
	 	g.	 	MCPs shall make PHI disclosure information available for accounting as
required by law.
	 
	 	h.	 	MCPs shall make its internal PHI practices, books and records available to the
Secretary of Health and Human Services (HHS) to determine compliance.
	 
	 	i.	 	Upon termination of their agreement with ODJFS, the MCPs, at ODJFS’ option, shall return
to ODJFS, or destroy, all PHI in its possession, and keep no copies of the information,
except as requested by ODJFS or required by law.
	 
	 	j.	 	ODJFS will propose termination of the MCP’s provider agreement if ODJFS determines that
the MCP has violated a material breach under this section of the agreement, unless
inconsistent with statutory obligations of ODJFS or the MCP.

	28.	 	Electronic Communications — MCPs are required to purchase/utilize Transport Layer
Security (TLS) for all e-mail communication between ODJFS and the MCP. The MCP’s e-mail
gateway must be able to support the sending and receiving of e-mail using Transport Layer
Security (TLS) and the MCP’s gateway must be able to enforce the sending and receiving of
email via TLS.
	 
	29.	 	MCP Membership acceptance, documentation and reconciliation

	 	a.	 	Selection Services Contractor: The MCP shall provide to the MCEC ODJFS
prior-approved MCP materials and directories for distribution to eligible individuals who
request additional information about the MCP.
	 
	 	b.	 	Monthly Reconciliation of Membership and Premiums: The MCP shall reconcile
member data as reported on the MCEC produced consumer contact record (CCR) with the
ODJFS-produced monthly member roster (MMR) and report to the ODJFS any difficulties in
interpreting or reconciling information received. Membership reconciliation questions must
be identified and reported to the ODJFS prior to the first of the month to assure that no
member is left without coverage. The MCP shall reconcile membership with premium payments
reported on the monthly remittance advice (RA).
	 
	 	 	 	The MCP shall work directly with the ODJFS, or other ODJFS-identified entity, to
resolve any difficulties in interpreting or reconciling premium information.
Premium reconciliation questions must be identified within thirty (30) days of
receipt of the RA.

 

 

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	 	c.	 	Monthly Premiums: The MCP must be able to receive monthly premiums in a
method specified by ODJFS. (ODJFS monthly prospective premium issue dates are provided in advance
to the MCPs.) Various retroactive premium payments and recovery of premiums paid (e.g., retroactive terminations of membership, deferments, etc.,) may occur via
any ODJFS weekly remittance.
	 
	 	d.	 	Hospital Deferment Requests: When an MCP learns of a current hospitalized member’s
intent to disenroll through the CCR or the 834, the disenrolling MCP must notify ODJFS within five
(5) business days of receipt of the CCR or 834. When the MCP learns of a new member’s
hospitalization that is eligible for deferment prior to that member’s discharge, the MCP shall
notify the hospital and treating providers of the potential that the MCP may not be the payer. The
MCP shall work with hospitals, providers and the ODJFS to assure that discharge planning assures
continuity of care and accurate payment. Notwithstanding the MCP’s right to request a hospital
deferment up to six (6) months following the member’s effective date, when the MCP learns of a
deferment-eligible hospitalization, the MCP shall notify the ODJFS and request the deferment within
five (5) business days of learning of the potential deferment. When the MCP is notified by ODJFS of
a potential hospital deferment, the MCP must respond to ODJFS within five (5) business days of the
receipt of the deferment information from ODJFS.
	 
	 	e.	 	Just Cause Requests: The MCP shall follow procedures as specified by ODJFS in
assisting the ODJFS in resolving member requests for member-initiated requests affecting
membership.
	 
	 	f.	 	Eligible Individuals: If an eligible individual contacts the MCP, the MCP must
provide any MCP-specific managed care program information requested. The MCP must not attempt to assess the eligible individual’s health care needs. However, if the
eligible individual inquires about continuing/transitioning health care services, MCPs shall
provide an assurance that all MCPs must cover all medically necessary Medicaid-covered health care
services and assist members with transitioning their health care services.
	 
	 	g.	 	Pending Member
	 
	 	 	 	If a pending member (i.e., an eligible individual subsequent to plan selection or assignment,
but prior to their membership effective date) contacts the selected MCP, the MCP must provide any
membership information requested, including but not limited to, assistance in determining whether
the current medications require prior authorization. The MCP must also ensure that any care
coordination (e.g., PCP selection, prescheduled services and transition of services) information
provided by

 

 

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the pending member is logged in the MCP’s
system and forwarded to the appropriate MCP staff for processing as required. MCPs may confirm any
information provided on the CCR at this time. Such communication does not constitute confirmation
of membership. MCPs are prohibited from initiating contact with a pending member. Upon receipt of the 834, the
MCP may contact a pending member to confirm information provided on the CCR or
the 834, assist with care coordination and transition of care, and inquire if the
pending member has any membership questions.

	 	h.	 	Transition of Fee-For-Service Members
	 
	 	 	 	Providing care coordination, access to preventive and specialized care, case
management, member services, and education with minimal disruption to members’
established relationships with providers and existing care treatment plans is
critical for members transitioning from Medicaid fee-for-service to managed care.
MCPs must develop and implement a transition plan that outlines how the MCP will
effectively address the unique care coordination issues of members in their first
three months of MCP membership and how the various MCP departments will coordinate
and share information regarding these new members. The transition plan must include
at a minimum:

	 	i.	 	An effective outreach process to identify each new member’s existing and/or
potential health care needs that results in a new member profile that includes, but
is not limited to identification of:

	 	a.	 	Health care needs, including those services received through state
sub-recipient agencies [e.g., the Ohio Department of Mental Health (ODMH),
the Ohio Department of Mental Retardation and Developmental Disabilities
(ODMR/DD), the Ohio Department of Alcohol and Drug Addiction Services
(ODADAS) and the Ohio Department of Aging (ODA)];
	 
	 	b.	 	Existing sources of care (i.e., primary physicians, specialists, case
manager(s), ancillary and other care givers); and
	 
	 	c.	 	Current care therapies for all aspects of health care services,
including scheduled health care appointments, planned and/or approved
surgeries (inpatient or outpatient), ancillary or medical therapies,
prescribed drugs, home health care services, private duty nursing (PDN),
scheduled lab/radiology tests, necessary durable medical equipment,
supplies and needed/approved transportation arrangements.

 

 

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	 	ii.	 	Strategies for how each new member will obtain care therapies from
appropriate sources of care as an MCP member. The MCP’s strategies must include at
a minimum:

	 	a.	 	Allowing their new members that are transitioning from
Medicaid fee-for-service to receive services from out-of-panel providers if the
member or provider contacts the MCP to discuss the scheduled health services in
advance of the service date and one of the following applies:

	 	i.	 	The member has appointments within the initial three months of the MCP membership with a
primary physician or specialty physicians that were scheduled prior to the effective date of the
MCP membership;
	 
	 	ii.	 	The member is in her third trimester of pregnancy and has an
established relationship with an obstetrician and/or delivery
hospital;
	 
	 	iii.	 	The member has been scheduled for an inpatient or outpatient
surgery and has been prior-approved and/or precertified pursuant
to OAC rule 5101:3-2-40 (surgical procedures would also include
follow-up care as appropriate);
	 
	 	iv.	 	The member is receiving ongoing chemotherapy or radiation
treatment; or
	 
	 	v.	 	The member has been released from the hospital within thirty
(30) days prior to MCP enrollment and is following a treatment
plan.

If contacted by the member, the MCP must contact the provider’s
office as expeditiously as the situation warrants to confirm that
the service(s) meets the above criteria.

	 	b.	 	Allowing their new members that are transitioning from Medicaid
fee-for-service to continue receiving home care services (i.e., nursing,
aide, and skilled therapy services) and private duty nursing (PDN)
services if the member or provider contacts the MCP to discuss the health
services in advance of the service date. These services must be covered from the date of the member or

 

 

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provider contact at the current service level, and with the current provider, whether a panel
or out-of-panel provider, until the MCP conducts a medical necessity review and renders an
authorization decision pursuant to OAC rule 5101:3-26-03.1. As soon as the MCP becomes aware of the member’s current home care services, the
MCP must initiate contact with the current provider and member as
applicable to ensure continuity of care and coordinate a transfer
of services to a panel provider, if appropriate.

	 	c.	 	Honoring any current fee-for-service prior authorization to allow their
new members that are transitioning from Medicaid fee-for- service to
receive services from the authorized provider, whether a panel or
out-of-panel provider, for the following approved services:

	 	i.	 	an organ, bone marrow, or hematapoietic stem cell transplant
pursuant to OAC rule 5101:3-2-07.1;
	 
	 	ii.	 	dental services that have not yet been received;
	 
	 	iii.	 	vision services that have not yet been received;
	 
	 	iv.	 	durable medical equipment (DME) that has not yet been
received. Ongoing DME services and supplies are to be covered by
the MCP as previously-authorized until the MCP conducts a medical
necessity review and renders an authorization decision pursuant to
OAC rule 5101:3-26-03.1.
	 
	 	v.	 	private duty nursing (PDN) services. PDN services must be
covered at the previously-authorized service level until the MCP
conducts a medical necessity review and renders an authorization
decision pursuant to OAC rule 5101:3-26-03.1.

As soon as the MCP becomes aware of the member’s current
fee-for-service authorization approval, the MCP must initiate
contact with the authorized provider and member as applicable to
ensure continuity of care. The MCP must implement a plan to meet
the member’s immediate and ongoing medical needs and, with the
exception of organ, bone marrow, or hematapoietic stem cell
transplants, coordinate the transfer of services to a panel
provider, if appropriate.

 

 

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When an MCP medical necessity review results in a decision to
reduce, suspend, or terminate services previously authorized by
fee-for-service Medicaid, the MCP must notify the member of their
state hearing rights no less than 15 calendar days prior to the
effective date of the MCP’s proposed action, per rule
5101:3-26-08.4 of the Administrative Code.

	 	d.	 	Reimbursing out-of-panel providers that agree to provide
the transition services at 100% of the current Medicaid fee-for-service
provider rate for the service(s) identified in Section 29.h.ii.(a., b.,
and c.) of this appendix.
	 
	 	e.	 	Documenting the provision of transition services identified in
Section 29.h.ii.(a., b., and c.) of this appendix as follows:

	 	i.	 	For non-panel providers, notification to the provider confirming
the provider’s agreement/disagreement to provide the service and accept
100% of the current Medicaid fee-for-service rate as payment. If the
provider agrees, the distribution of the MCP’s materials as outlined in
Appendix G.4.e.
	 
	 	ii.	 	Notification to the member of the non-panel provider’s agreement
/disagreement to provide the service. If the provider disagrees, notification to
the member of the MCP’s availability to assist with locating a provider as
expeditiously as the member’s health condition warrants.
	 
	 	iii.	 	For panel providers, notification to the provider and member
confirming the MCP’s responsibility to cover the service.

MCPs must use the ODJFS-specified model language for the provider
and member notices and maintain documentation of all member and/or
provider contacts relating to such services.

	 	f.	 	Not requiring prior-authorization of any prescription drug that does
not require prior authorization by Medicaid fee-for-service for the
initial three months of a member’s MCP membership. Additionally, all atypical anti-psychotic drugs that do not
require prior authorization by Medicaid fee-for-service must be
exempted from prior authorization requirements for all MCP ABD
members

 

 

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through December 2007, after which time ODJFS will
re-evaluate the continuation of this pharmacy utilization
strategy.

	30.	 	Health Information System Requirements
	 
	 	 	The ability to develop and maintain information management systems capacity is crucial to
successful plan performance. ODJFS therefore requires MCPs to demonstrate their ongoing
capacity in this area by meeting several related specifications.

	 	a.	 	Health Information System

	 	i.	 	As required by 42 CFR 438.242(a), each MCP must maintain a health information
system that collects, analyzes, integrates, and reports data. The system must
provide information on areas including, but not limited to, utilization, grievances
and appeals, and MCP membership terminations for other than loss of Medicaid
eligibility.
	 
	 	ii.	 	As required by 42 CFR 438.242(b)(1), each MCP must collect data on member and
provider characteristics and on services furnished to its members.
	 
	 	iii.	 	As required by 42 CFR 438.242(b)(2), each MCP must ensure that data received
from providers is accurate and complete by verifying the accuracy and timeliness of
reported data; screening the data for completeness, logic, and consistency; and
collecting service information in standardized formats to the extent feasible and
appropriate.
	 
	 	iv.	 	As required by 42 CFR 438.242(b)(3), each MCP must make all collected data
available upon request by ODJFS or the Center for Medicare and Medicaid Services
(CMS).
	 
	 	v.	 	Acceptance testing of any data that is electronically submitted to ODJFS is required:

	 	a.	 	Before an MCP may submit production files
	 
	 	b.	 	Whenever an MCP changes the method or preparer of the electronic media; and/or
	 
	 	c.	 	When the ODJFS determines an MCP’s data submissions have an unacceptably high error rate.

 

 

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MCPs that change or modify information systems that are involved in
producing any type of electronically submitted files, either internally or
by changing vendors, are required to submit to ODJFS for review and
approval a transition plan including the submission of test files in the
ODJFS-specified formats. Once an acceptable test file is submitted to
ODJFS, as determined solely by ODJFS, the MCP can return to submitting
production files. ODJFS will inform MCPs in writing when a test file is
acceptable. Once an MCP’s new or modified information system is
operational, that MCP will have up to ninety (90) days to submit an
acceptable test file and an acceptable production file.

Submission of test files can start before the new or modified information
system is in production. ODJFS reserves the right to verify any MCP’s
capability to report elements in the minimum data set prior to executing
the provider agreement for the next contract period. Penalties for
noncompliance with this requirement are specified in Appendix N,
Compliance Assessment System of the Provider Agreement.

	 	b.	 	Electronic Data Interchange and Claims Adjudication Requirements
	 
	 	 	 	Claims Adjudication
	 
	 	 	 	The MCP must have the capacity to electronically accept and adjudicate all claims
to final status (payment or denial). Information on claims submission procedures
must be provided to non-contracting providers within thirty (30) days of a request.
MCPs must inform providers of its ability to electronically process and adjudicate
claims and the process for submission. Such information must be initiated by the
MCP and not only in response to provider requests.
	 
	 	 	 	The MCP must notify providers who have submitted claims of claims status [paid,
denied, pended (suspended)] within one month of receipt. Such notification may be
in the form of a claim payment/remittance advice produced on a routine monthly, or
more frequent, basis.
	 
	 	 	 	Electronic Data Interchange
	 
	 	 	 	The MCP shall comply with all applicable provisions of HIPAA including electronic data
interchange (EDI) standards for code sets and the following electronic transactions:
	 
	 	 	 	Health care claims;

Health care claim status request and response; 

Health care payment and remittance status;

Standard code sets; and

 

 

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National Provider Identifier (NPI).

Each EDI transaction processed by the MCP shall be implemented in conformance with
the appropriate version of the transaction implementation guide, as specified by
applicable federal rule or regulation.

The MCP must have the capacity to accept the following transactions from the Ohio
Department of Job and Family services consistent with EDI processing specifications
in the transaction implementation guides and in conformance with the 820 and 834
Transaction Companion Guides issued by ODJFS:

ASC X12 820 — Payroll Deducted and Other Group Premium Payment for Insurance
Products; and

ASC X12 834 — Benefit Enrollment and Maintenance.

The MCP shall comply with the HIPAA mandated EDI transaction standards and code
sets no later than the required compliance dates as set forth in the federal
regulations.

Documentation of Compliance with Mandated EDI Standards

The capacity of the MCP and/or applicable trading partners and business associates to
electronically conduct claims processing and related transactions in compliance with
standards and effective dates mandated by HIPAA must be demonstrated, to the satisfaction
of ODJFS, as outlined below.

Verification of Compliance with HIPAA (Health Insurance Portability and Accountability
Act of 1995)

MCPs shall comply with the transaction standards and code sets for sending and
receiving applicable transactions as specified in 45 CFR Part 162 — Health Insurance
Reform: Standards for Electronic Transactions (HIPAA regulations) In addition the MCP must
enter into the appropriate trading partner agreement and implemented standard code sets. If
the MCP has obtained third-party certification of HIPAA compliance for any of the items
listed below, that certification may be submitted in lieu of the MCP’s written verification
for the applicable item(s).

	 	i.	 	Trading Partner Agreements
	 
	 	ii.	 	Code Sets
	 
	 	iii.	 	Transactions

	 	a.	 	Health Care Claims or Equivalent Encounter Information

 

 

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	 	 	 	(ASC X12N 837 & NCPDP 5.1)
	 
	 	b.	 	Eligibility for a Health Plan (ASC X12N 270/271)
	 
	 	c.	 	Referral Certification and Authorization (ASC X12N 278)
	 
	 	d.	 	Health Care Claim Status (ASC X12N 276/277)
	 
	 	e.	 	Enrollment and Disenrollment in a Health Plan (ASC X12N 834)
	 
	 	f.	 	Health Care Payment and Remittance Advice (ASC X12N 835)
	 
	 	g.	 	Health Plan Premium Payments (ASC X12N 820)
	 
	 	h.	 	Coordination of Benefits

Trading Partner Agreement with ODJFS

MCPs must complete and submit an EDI trading partner agreement in a format
specified by the ODJFS. Submission of the copy of the trading partner agreement
prior to entering into this Agreement may be waived at the discretion of ODJFS; if
submission prior to entering into the
Agreement is waived, the trading partner agreement must be submitted at a
subsequent date determined by ODJFS.

Noncompliance with the EDI and claims adjudication requirements will result in the
imposition of penalties, as outlined in Appendix N, Compliance Assessment System,
of the Provider Agreement.

	 	c.	 	Encounter Data Submission Requirements
	 
	 	 	 	General Requirements
	 
	 	 	 	Each MCP must collect data on services furnished to members through an encounter
data system and must report encounter data to the ODJFS. MCPs are required to
submit this data electronically to ODJFS on a monthly basis in the following
standard formats:

	 	•	 	Institutional Claims — UB92 flat file
	 
	 	•	 	Noninstitutional Claims — National standard format
	 
	 	•	 	Prescription Drug Claims — NCPDP

ODJFS relies heavily on encounter data for monitoring MCP performance. The ODJFS
uses encounter data to measure clinical performance, conduct access and utilization
reviews, reimburse MCPs for newborn deliveries and aid in setting

MCP capitation rates. For these reasons, it is important that encounter data is
timely, accurate, and complete. Data quality, performance measures and standards
are described in the Agreement.

 

 

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An encounter represents all of the services, including medical supplies and
medications, provided to a member of the MCP by a particular provider, regardless
of the payment arrangement between the MCP and the provider. (For example, if a
member had an emergency department visit and was examined by a physician, this
would constitute two encounters, one related to the hospital provider and one
related to the physician provider. However, for the purposes of calculating a
utilization measure, this would be counted as a single emergency department visit.
If a member visits their PCP and the PCP examines the member and has laboratory
procedures done within the office, then this is one encounter between the member
and their PCP.)

If the PCP sends the member to a lab to have procedures performed, then this is two
encounters; one with the PCP and another with the lab. For pharmacy encounters,
each prescription filled is a separate encounter.

Encounters include services paid for retrospectively, through fee-for-
service payment arrangements, and prospectively, through capitated arrangements.
Only encounters with services (line items) that are paid by the MCP, fully or in
part, and for which no further payment is anticipated, are acceptable encounter
data submissions.

All other services that are unpaid or paid in part and for which the MCP
anticipates further payment (e.g., unpaid services rendered during a delivery of a
newborn) may not be submitted to ODJFS until they are paid. Penalties for
noncompliance with this requirement are specified in Appendix N, Compliance
Assessment System of the Agreement.

Acceptance Testing

The MCP must have the capability to report all elements in the Minimum Data Set as
set forth in the ODJFS Encounter Data Specifications and must submit a test file in
the ODJFS-specified medium in the required formats prior to contracting or prior to
an information systems replacement or update.

Acceptance testing of encounter data is required as specified in Section 29(a)(v)
of this Appendix.

Encounter Data File Submission Procedures

A certification letter must accompany the submission of an encounter data file in
the ODJFS-specified medium. The certification letter must be signed by the MCP’s
Chief Executive Officer (CEO), Chief Financial Officer (CFO), or an individual who
has delegated authority to sign for, and who reports directly to, the MCP’s CEO or
CFO.

 

 

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Timing of Encounter Data Submissions

ODJFS recommends that MCPs submit encounters no more than thirty-five (35) days
after the end of the month in which they were paid. (For example, claims paid in
January are due March 5.) ODJFS recommends that MCPs submit files in the
ODJFS-specified medium by the 5th of each month. This will help to ensure that the
encounters are included in the ODJFS master file in the same month in which they
were submitted.

	 	d.	 	Information Systems Review
	 
	 	 	 	Every two (2) years, and before ODJFS enters into a provider agreement with a new
MCP, ODJFS or designee may review the information system capabilities of each MCP.
Each MCP must participate in the review, except as specified below. The review will
assess the extent to which MCPs are capable of maintaining a health information
system including producing valid encounter data, performance measures, and other
data necessary to support quality assessment and improvement, as well as managing the
care delivered to its members.
	 
	 	 	 	The following activities, at a minimum, will be carried out during the review.
ODJFS or its designee will:

	 	i.	 	Review the Information Systems Capabilities Assessment (ISCA) forms, as
developed by CMS; which the MCP will be required to complete.
	 
	 	ii.	 	Review the completed ISCA and accompanying documents;
	 
	 	iii.	 	Conduct interviews with MCP staff responsible for completing the
ISCA, as well as staff responsible for aspects of the MCP’s information
systems function;
	 
	 	iv.	 	Analyze the information obtained through the ISCA, conduct
follow-up interviews with MCP staff, and write a statement of findings
about the MCP’s information system.
	 
	 	v.	 	Assess the ability of the MCP to link data from multiple sources;
	 
	 	vi.	 	Examine MCP processes for data transfers;
	 
	 	vii.	 	If an MCP has a data warehouse, evaluate its structure and reporting
capabilities;

 

 

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	 	viii.	 	Review MCP processes, documentation, and data files to ensure that they comply with state specifications for encounter data submissions;
and
	 
	 	ix.	 	Assess the claims adjudication process and capabilities of the MCP.

As noted above, the information system review may be performed every two years.
However, if ODJFS or its designee identifies significant information system
problems, then ODJFS or its designee may conduct, and the MCP must participate in,
a review the following year, or in such a timeframe as ODJFS, in their sole
discretion, deems appropriate to ensure accuracy and efficiency of the MCP health
information system.

If an MCP had an assessment performed of its information system through a private
sector accreditation body or other independent entity within the two years
preceding the time when ODJFS or its designee will be conducting its review, and
has not made significant changes to its information system since that time, and the
information gathered is the same as or consistent with the ODJFS or its designee’s
proposed review, as determined by the ODJFS, then the MCP will not required to undergo the IS
review. The MCP must provide ODJFS or its designee with a copy of the review that
was performed so that ODJFS can determine whether or not the MCP will be required
to participate in the IS review. MCPs who are determined to be exempt from the IS
review must participate in subsequent information system reviews, as determined by
ODJFS.

	31.	 	If the MCP will be using the Internet functions that will allow approved users to access member
information (e.g., eligibility verification), the MCP must receive prior written approval from
ODJFS that verifies that the proper safeguards, firewalls, etc., are in place to protect member
data.
	 
	32.	 	MCPs must receive prior written approval from ODJFS before adding any information to their
website that would require ODJFS prior approval in hard copy form (e.g., provider listings, member
handbook information).
	 
	33.	 	Pursuant to 42 CFR 438.106(b), the MCP acknowledges that it is prohibited from holding a member
liable for services provided to the member in the event that the ODJFS fails to make payment to the
MCP.
	 
	34.	 	In the event of an insolvency of an MCP, the MCP, as directed by ODJFS, must cover the
continued provision of services to members until the end of the month in which insolvency has
occurred, as well as the continued provision of inpatient services until the date of discharge for
a member who is institutionalized when insolvency occurs.

 

 

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	35.	 	Franchise Fee Assessment Requirements

	 	a.	 	Each MCP is required to pay a franchise permit fee to ODJFS for each calendar quarter as
required by ORC Section 5111.176. The current fee to be paid is an amount equal to 41/2
percent of the managed care premiums, minus Medicare premiums that the MCP received from
any payer in the quarter to which the fee applies. Any premiums the MCP returned or
refunded to members or premium payers during that quarter are excluded from the fee.
	 
	 	b.	 	The franchise fee is due to ODJFS in the ODJFS-specified format on or before the
30th day following the end of the calendar quarter to which the fee applies.
	 
	 	c.	 	At the time the fee is submitted, the MCP must also submit to ODJFS a completed form and
any supporting documentation pursuant to ODJFS specifications.
	 
	 	d.	 	Penalties for noncompliance with this requirement are specified in Appendix N,
Compliance Assessment System of the Provider Agreement and in ORC Section 5111.176.

	36.	 	Information Required for MCP Websites

	 	a.	 	On-line Provider Directory — MCPs must have an internet-based provider directory available
in the same format as their ODJFS-approved provider directory, that allows members to
electronically search for the MCP panel providers based on name, provider type, geographic
proximity, and population (as specified in Appendix H). MCP provider directories must include all
MCP-contracted providers [except as specified by ODJFS] as well as certain ODJFS non-contracted
providers.
	 
	 	b.	 	On-line Member Website — MCPs must have a secure internet-based website which is
regularly updated to include the most current ODJFS approved materials. The website at a minimum must include: (1) a list of the counties that are covered in their
service area; (2) the ODJFS-approved MCP member handbook, recent newsletters/announcements, MCP
contact information including member services hours and closures; (3) the MCP provider directory as
referenced in section 36(a) of this appendix; (4) the MCP’s current preferred drug list (PDL),
including an explanation of the list, which drugs require prior authorization (PA), and the PA
process; (5) the MCP’s current list of drugs covered only with PA, the PA process, and the MCP’s
policy for covering generic for brand-name drugs; and (6) the ability for members to submit
questions/comments/grievances/appeals/etc. and receive a response (members must be given the option
of a return e-mail or phone call). Responses regarding

 

 

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questions or comments are expected within one working day of receipt, whereas responses regarding
grievances and appeals must be within the timeframes specified in OAC rule 5101:3-26-08.4. MCPs
must ensure that all member materials designated specifically for CFC and/or ABD consumers (i.e.
the MCP member handbook) are clearly labeled as such. The MCP’s member website cannot be used as
the only means to notify members of new and/or revised MCP information (e.g., change in holiday
closures, change in additional benefits, revisions to approved member materials etc.). ODJFS may
require MCPs to include additional information on the member website, as needed.

	 	c.	 	On-line Provider Website — MCPs must have a secure internet-based website for contracting
providers where they will be able to confirm a consumer’s MCP enrollment and through this website
(or through e-mail process) allow providers to electronically submit and receive responses to prior
authorization requests. This website must also include: (1) a list of the counties that are covered in their service
area; (2) the MCP’s provider manual;(3) MCP contact information; (4) a link to the MCP’s on-line provider directory as referenced in section 37(a) of this appendix;
(5) the MCP’s current PDL list, including an explanation of the list, which drugs require PA, and
the PA process; and (6) the MCP’s current list of drugs covered only with PA, the PA process, and
the MCP’s policy for covering generic for brand-name drugs. MCPs must ensure that all provider
materials designated specifically for CFC and/or ABD consumers (i.e. the MCP’s provider manual) are
clearly labeled as such. ODJFS may require MCPs to include additional information on the provider
website, as needed.

	37.	 	MCPs must provide members with a printed version of their PDL and PA lists, upon request.
	 
	38.	 	MCPs must not use, or propose to use , any offshore programming or call center services in
fulfilling the program requirements.
	 
	39.	 	PCP Feedback — The MCP must have the administrative capacity to offer feedback to individual
providers on their: 1) adherence to evidence-based practice guidelines; and 2) positive and
negative care variances from standard clinical pathways that may impact outcomes or costs. In
addition, the feedback information may be used by the MCP for activities such as physician
performance improvement projects that include incentive programs or the development of quality
improvement programs.

 

 

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APPENDIX D

ODJFS RESPONSIBILITIES ABD

ELIGIBLE POPULATION

The following are ODJFS responsibilities or clarifications that are not otherwise specifically
stated in OAC Chapter 5101: 3-26 or elsewhere in the ODJFS-MCP provider agreement.

General Provisions

	1.	 	ODJFS will provide MCPs with an opportunity to review and comment on the rate-setting time
line and proposed rates, and proposed changes to the OAC program rules or the provider
agreement.
	 
	2.	 	ODJFS will notify MCPs of managed care program policy and procedural changes and, whenever
possible, offer sufficient time for comment and implementation.
	 
	3.	 	ODJFS will provide regular opportunities for MCPs to receive program updates and discuss
program issues with ODJFS staff.
	 
	4.	 	ODJFS will provide technical assistance sessions where MCP attendance and participation is
required. ODJFS will also provide optional technical assistance sessions to MCPs, individually
or as a group.
	 
	5.	 	ODJFS will provide MCPs with an annual MCP Calendar of Submissions outlining major
submissions and due dates.
	 
	6.	 	ODJFS will identify contact staff, including the Contract Administrator, selected for each
MCP.
	 
	7.	 	ODJFS will recalculate the minimum provider panel specifications if ODJFS determines that
significant changes have occurred in the availability of specific provider types and the
number and composition of the eligible population.
	 
	8.	 	ODJFS will recalculate the geographic accessibility standards, using the geographic
information systems (GIS) software, if ODJFS determines that significant changes have occurred
in the availability of specific provider types and the number and composition of the eligible
population and/or the ODJFS provider panel specifications.
	 
	9.	 	On a monthly basis, ODJFS will provide MCPs with an electronic file containing their MCP’s
provider panel as reflected in the ODJFS Provider Verification System (PVS) database.

 

 

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	10.	 	On a monthly basis, ODJFS will provide MCPs with an electronic Master Provider File
containing all the Ohio Medicaid fee-for-service providers, which includes their Medicaid Provider
Number, as well as all providers who have been assigned a provider reporting number for current
encounter data purposes.
	 
	11.	 	It is the intent of ODJFS to utilize electronic commerce for many processes and procedures that
are now limited by HIPAA privacy concerns to FAX, telephone, or hard copy. The use of TLS will mean
that private health information (PHI) and the identification of consumers as Medicaid recipients
can be shared between ODJFS and the contracting MCPs via e-mail such as reports, copies of letters,
forms, hospital claims, discharge records, general discussions of member-specific information, etc.
ODJFS may revise data/information exchange policies and procedures for many functions that are now
restricted to FAX, telephone, and hard copy, including, but not limited to, monthly membership and
premium payment reconciliation requests, newborn reporting, Just Cause disenrollment requests,
information requests etc. (as specified in Appendix C).
	 
	12.	 	ODJFS will immediately report to Center for Medicare and Medicaid Services (CMS) any breach in
privacy or security that compromises protected health information (PHI), when reported by the MCP
or ODJFS staff.
	 
	13.	 	Service Area Designation

Membership in a service area is mandatory unless ODJFS approves membership in the service
area for consumer initiated selections only. It is ODJFS’ current intention to implement a
mandatory managed care program in service areas wherever choice and capacity allow and the
criteria in 42 CFR 438.50(a) are met.
	 
	14.	 	Consumer information

	 	a.	 	ODJFS, or its delegated entity, will provide membership notices, informational
materials, and instructional materials relating to members and eligible individuals in a
manner and format that may be easily understood. At least annually, ODJFS will provide MCP
eligible individuals, including current MCP members, with a Consumer Guide. The Consumer
Guide will describe the managed care program and include information on the MCP options in
the service area and other information regarding the managed care program as specified in
42 CFR 438.10.
	 
	 	b.	 	ODJFS will notify members or ask MCPs to notify members about significant changes
affecting contractual requirements, member services or access to providers.
	 
	 	c.	 	If an MCP elects not to provide, reimburse, or cover a counseling service or referral
service due to an objection to the service on moral or religious grounds, ODJFS will
provide coverage and reimbursement for these services for the
MCP’s members.

 

 

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ODJFS will provide information on what services the MCP will not cover and how
and where the MCP’s members may obtain these services in the applicable Consumer
Guides.

	15.	 	Membership Selection and Premium Payment

	 	a.	 	The managed care enrollment center (MCEC): The ODJFS-contracted MCEC will provide
unbiased education, selection services, and community outreach for the Medicaid managed
care program. The MCEC shall operate a statewide toll-free telephone center to assist
eligible individuals in selecting an MCP or choosing a health care delivery option.
	 
	 	 	 	The MCEC shall distribute the most current Consumer Guide that includes the managed care
program information as specified in 42 CFR 438.10, as well as ODJFS prior-approved MCP materials,
such as solicitation brochures and provider directories, to consumers who request additional
materials.
	 
	 	b.	 	Auto-Assignment Limitations — In order to promote market and program stability,
ODJFS may limit an MCP’s auto-assignments if they meet any of the following
enrollment thresholds:

	 	•	 	40% of statewide Aged, Blind, or Disabled (ABD) managed care
eligibles; and/or
	 
	 	•	 	60% of the ABD managed care eligibles in any region with two MCPs;
and/or
	 
	 	•	 	40% of the ABD managed care eligibles in any region with three MCPs.

Once an MCP meets one of these enrollment thresholds, the MCP will only be
permitted to receive the additional new membership (in the region or statewide, as
applicable) through: (1) consumer-initiated enrollment; and (2) auto-assignments
which are based on previous enrollment in that MCP or an historical provider
relationship with a provider who is not on the panel of any other MCP in that
region. In the event that an MCP in a region meets one or more of these enrollment
thresholds, ODJFS, may not impose the auto-assignment limitation and auto-assign
members to the MCPs in that region as ODJFS deems appropriate.

	 	c.	 	Consumer Contact Record (CCR): ODJFS or their designated entity shall forward CCRs to
MCPs on no less than a weekly basis. The CCRs are a record of each consumer-initiated MCP
enrollment, change, or termination, and each MCEC

 

 

Appendix D

Aged, Blind or Disabled (ABD) population

Page 4

initiated MCP assignment processed through the MCEC. The CCR contains
information that is not included on the monthly member roster.

	 	d.	 	Monthly member roster (MR): ODJFS verifies managed care plan enrollment on a monthly
basis via the monthly membership roster. ODJFS or its designated entity provides a full
member roster (F) and a change roster (C) via HIPAA 834 compliant transactions.
	 
	 	e.	 	Monthly Premiums: ODJFS will remit payment to the MCPs via an electronic funds transfer
(EFT), or at the discretion of ODJFS, by paper warrant.
	 
	 	f.	 	Remittance Advice: ODJFS will confirm all premium payments paid to the MCP during the month
via a monthly remittance advice (RA), which is sent to the MCP the week following state cut-off.
ODJFS or its designated entity provides a record of each payment via HIPAA 820 compliant
transactions.
	 
	 	g.	 	MCP Reconciliation Assistance: ODJFS will work with an MCP-designated contact(s) to
resolve the MCP’s member and newborn eligibility inquiries, and premium
inquiries/discrepancies and to review/approve hospital deferment requests.

	16.	 	ODJFS will make available a website which includes current program information.
	 
	17.	 	ODJFS will regularly provide information to MCPs regarding different aspects of MCP performance
including, but not limited to, information on MCP-specific and statewide external quality review
organization surveys, focused clinical quality of care studies, consumer satisfaction surveys and
provider profiles.
	 
	18.	 	ODJFS will periodically review a random sample of online and printed directories to assess
whether MCP information is both accessible and updated.
	 
	19.	 	Communications

	 	a.	 	ODJFS/BMHC: The Bureau of Managed Health Care (BMHC) is responsible for the
oversight of the MCPs’ provider agreements with ODJFS. Within the BMHC, a specific
Contract Administrator (CA) has been assigned to each MCP. Unless expressly directed
otherwise, MCPs shall first contact their designated CA for questions/assistance
related to Medicaid and/or the MCP’s program requirements /responsibilities. If
their CA is not available and the MCP needs immediate assistance, MCP staff should
request to speak to a supervisor within the Contract Administration

 

 

Appendix D

Aged, Blind or Disabled (ABD) population

Page 5

Section. MCPs should take all necessary and appropriate steps to
ensure all MCP staff are aware of, and follow, this communication
process.

	 	b.	 	ODJFS contracting entities: ODJFS-contracting entities should never be contacted by the
MCPs unless the MCPs have been specifically instructed by ODJFS to contact the ODJFS contracting
entity directly.
	 
	 	c.	 	MCP delegated entities: In that MCPs are ultimately responsible for meeting program
requirements, the BMHC will not discuss MCP issues with the MCPs’ delegated entities unless
the applicable MCP is also participating in the discussion. MCP delegated entities, with
the applicable MCP participating, should only communicate with the specific CA assigned to that
MCP.

 

 

APPENDIX E

RATE METHODOLOGY

ABD ELIGIBLE POPULATION

 

 

	 	 	 
	

	 	333 South 7th Street, Suite 1600
	 

	 	Minneapolis, MN 55402-2427
	 

	 	www.mercerHR.com

November 17, 2006

Mr. Jon Barley

Bureau of Managed Health Care

Ohio Department of Job and Family Services

255 East Main Street, 2nd Floor

Columbus, OH 43215-5222

Subject: ABD Rate-Setting Methodology & Capitation Rate Certification for the 2007 Contract Period

Dear Jon:

The Ohio Department of Job and Family Services (State) contracted with Mercer Government Human
Services Consulting (Mercer) to develop actuarially sound regional capitation rates for the Aged,
Blind or Disabled (ABD) managed care population. During calendar year (CY) 2007, the State will
roll out statewide ABD mandatory managed care on a regional basis. It is anticipated that managed
care will be implemented in all eight regions by May 2007. The specific contract period and
effective dates vary by region. A summary of the regional rates for each region is included in
Appendix E. This summary will be updated each time the contract period for a new region is
determined.

This methodology letter outlines the rate-setting process, provides information on the data
adjustments and provides a final rate summary. The key components in the rate-setting process are:

	•	 	Base data development,
	 
	•	 	Managed care rate development, and
	 
	•	 	Centers for Medicare and Medicaid Services (CMS) documentation requirements.

Each of these components is described further throughout the document and is depicted in the
flowchart included as Appendix A.

 

 

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November 17, 2006

Mr. Jon Barley

Bureau of Managed Health Care

Managed Care Eligible Population

The following ABD individuals are not eligible to enroll in the managed care program.

	•	 	Children under twenty-one years of age,
	 
	•	 	Individuals who are dually eligible under both the Medicaid and Medicare programs,
	 
	•	 	Institutionalized individuals,
	 
	•	 	Individuals eligible for Medicaid by spending down their income or
resources to a level that meets the Medicaid program’s financial eligibility requirements, or
	 
	•	 	Individuals receiving Medicaid services through a Medicaid Waiver.

In addition, for managed care eligible individuals who enter a nursing facility, managed care plans
(MCPs) are responsible for nursing facility payment and payment for all covered services until the
last day of the second calendar month following the nursing facility admission.

Base Data Development

Data Sources

Since ABD managed care has not yet been implemented in Ohio, FFS data was the only available data
source for rate-setting. Mercer used FFS claims and eligibility data from State Fiscal Year (SFY)
2003 and from SFY 2004 as the basis for rate development. Once mandatory managed care is
implemented and the program becomes stable, Mercer will incorporate plan-reported managed care
data, including encounter and cost report data. Other sources of information used, as necessary,
included State enrollment projections, State financial reports, projected managed care penetration
rates and other ad hoc sources.

Validation Process

Mercer’s validation process included reviewing SFY 2003 and SFY 2004 dollars, utilization and
member months. Mercer also performed additional reasonability checks to ensure the base data was
accurate and complete.

FFS Data

FFS experience from the base time period of SFY 2003 and SFY 2004 was used as a direct data source
for rate-setting. Adjustments were applied to the FFS data to reflect the actuarially equivalent
claims experience for the population that will be enrolled in the managed care

 

 

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November 17, 2006

Mr. Jon Barley

Bureau of Managed Health Care

program. Mercer excluded claims and eligibility data for the ineligible populations outlined on the
previous page. The State Medicaid Management Information System (MMIS) includes data for FFS paid
claims, which may be net or gross of certain factors (e.g., gross adjustments or third party
liability (TPL)). As a result of these conditions, it was necessary to make adjustments to the FFS
base data as documented in Appendix C and outlined in Appendix A.

Managed Care Rate Development

This section explains how Mercer developed the final capitation rates for each of the eight managed
care regions, as defined in Appendix B. After the FFS base data was developed and the two years
were blended, Mercer applied trend, program changes and managed care adjustments to project the
program cost into the contract year. Next, the MCP administrative component was applied. Appendix A
outlines the managed care rate development process. Appendix D provides more detail behind each of
the following adjustments.

Blending Multiple Years of Data

Prior to blending the two years of FFS data, the base time period experience was trended to a
common time period of SFY 2004. Mercer applied greater credibility to the most recent year of data
to reflect the expectation that the most recent year may be more reflective of future experience
and to reflect that fewer adjustments are needed to bring the data to the effective contract
period.

Managed Care Assumptions for the FFS Data Source

In developing managed care savings assumptions, Mercer applied generally accepted actuarial
principles that reflect the impact of MCP programs on FFS experience. Mercer reviewed Ohio’s
historical FFS experience and other state Medicaid managed care experience to develop managed care
savings assumptions. These assumptions have been applied to the FFS data to derive managed care
cost levels. The assumptions are consistent with an economic and efficiently operated Medicaid
managed care plan. The managed care savings assumptions vary by region and Category of Service
(COS). Specific adjustments were made in this step to reflect the differences between pharmacy
contracting for the State and contracting obtained by the MCPs. Mercer reviewed information related
to discount rates, dispensing fees, and rebates to make these adjustments. The rates are reflective
of MCP contracting for these services. In addition, Mercer considered the impact of two pharmacy
management restrictions on the MCPs when determining pharmacy managed care assumptions. These
restrictions include the prohibition to prior

 

 

Page 4

November 17, 2006

Mr. Jon Barley

Bureau of Managed Health Care

authorize any prescriptions during the first ninety days of managed care implementation and the
restriction on prior authorization of any atypical antipsychotics (as defined by the State).

Prospective Policy Changes

CMS also requires that the rate-setting methodology incorporates the impact of any programmatic
changes that have taken place, or are anticipated to take place, between the base period (SFY 2004) and the 2007 contract period.

The State staff provided Mercer with a detailed list of program changes that may have a material
impact on the cost, utilization, or demographic structure of the program prior to, or within, the
contract period and whose impact was not included within the base period data. Final programmatic
changes approved for SFY 2006 and SFY 2007 are reflected in the rates, as appropriate. Please refer
to Appendix D for more information on these programmatic changes.

Clinical Measures/Incentives

As the ABD managed care program matures, the State will require MCPs to meet minimum performance
standards for a defined set of clinical measures. The State expects the first full calendar year of
the program will be used as a baseline year to determine performance standards and targets. Since
the MCPs will not be at risk for this period, the rates have not been adjusted to account for
improvement in performance on the clinical measures.

Caseload

Historically, the State has experienced significant changes in its Medicaid caseload. These shifts
in caseload have affected the demographics of the remaining Medicaid population. Mercer evaluated
these caseload variations to determine if an adjustment was necessary to account for demographic
changes. Based on the data provided by the State, Mercer determined no adjustments were necessary.

Selection Issue

Mercer made an adjustment for voluntary selection, which accounts for the fact that costs
associated with individuals who participate in managed care are generally lower than the remaining
FFS population. Therefore, the voluntary selection adjustment adjusts for the risk of only those
members participating in managed care. This adjustment is a reduction to paid claims and
utilization. Appendix D provides more detail around the vol untary selection adjustment.

 

 

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November 17, 2006

Mr. Jon Barley

Bureau of Managed Health Care

Non-State Plan Services

According to the CMS Final Medicaid Managed Care Rule that was implemented
August 13, 2003, non-state plan services may not be included in the base data for rate setting. The
FFS data does not include costs for non-state plan services. Therefore, no adjustment was
necessary.

Prospective Trend Development

Trend is an estimate of the change in the overall cost of providing a specific benefit service over
a finite period of time. A trend factor is necessary to estimate the expenses of providing health
care services in some future year, based on expenses incurred in prior years. Trend was applied by
COS to the blended costs for SFY 2004 to project the data forward to the 2007 contract period.

Mercer integrated the FFS trend analysis with a broader analysis of other trend resources. These
resources included health care economic factors (e.g., Consumer Price Index (CPI) and Data
Resource, Inc. (DRI)), trends in neighboring states, the State FFS trend expectations and any Ohio
market changes. Moreover, the trend component was comprised of both unit cost and utilization
components.

Mercer discussed all trend recommendations with State staff. We reviewed the potential impact of
initiatives targeted to slow or otherwise affect the trends in the program. Final trend amounts
were determined from the many trend resources and this additional program information. Appendix D
provides more information on trend.

Administration/Contingencies

Since ABD managed care has not yet been implemented, other ABD Medicaid program
administration/contingencies allowances and the State’s expectations were factors that were taken
into consideration in determining the final administration/contingencies percentages. Appendix D
provides further detail on the allowance.

Risk Adjustment

The FFS data was not categorized by age/sex cohort because the base regional rates will undergo
risk adjustment. Risk adjustment takes into account the demographics and diagnoses of the
population. The risk adjusted rates (RAR) will be implemented into the ABD managed care program
using a generally accepted risk adjustment method to adjust base capitation rates to

 

 

Page 6

November 17, 2006

Mr. Jon Barley

Bureau of Managed Health Care

reflect the different health status of the members enrolled in each MCP’s program. ODJFS and its
actuarial consultant will develop each MCP’s risk score to reflect the health status of members
enrolled in the contractor’s program within a region.

During the initial months of managed care implementation in each region, it is anticipated that
ODJFS and its actuaries will calculate regional MCP case mix scores monthly until the enrollment in
the region becomes relatively stable. Because enrollment for these months will not be known until
after the start of the month, the initial payment will be made assuming the base capitation rates
for all MCPs. An adjustment will be made in the subsequent month to reflect the appropriate risk adjustment reimbursement for the prior month. Once
regional enrollment has stabilized, it is anticipated that the MCP case mix scores will be updated
semi-annually. In the event that the ABD implementation is delayed or a change in methodology is
required, the risk assessment schedule may be revised.

Certification of Final Rates

Base capitation rates were developed for the eight managed care regions, and a rate summary is
provided in Appendix E. Upon receiving final contract period information for each region, Mercer
will update Appendix E accordingly.

Mercer certifies the attached rates were developed in accordance with generally accepted actuarial
practices and principles by actuaries meeting the qualification standards of the American Academy
of Actuaries for the populations and services covered under the managed care contract. Rates
developed by Mercer are actuarial projections of future contingent events. Actual MCP costs will
differ from these projections. Mercer has developed these rates on behalf of the State to
demonstrate compliance with the CMS requirements under 42 CFR 438.6(c) and to demonstrate that
rates are in accordance with applicable law and regulations.

 

 

Page 7

November 17, 2006

Mr. Jon Barley

Bureau of Managed Health Care

MCPs are advised that the use of these rates may not be appropriate for their particular
circumstance and Mercer disclaims any responsibility for the use of these rates by MCPs for any
purpose. Mercer recommends any MCP considering contracting with the State should analyze its own
projected medical expense, administrative expense, and any other premium needs for comparison to
these rates before deciding whether to contract with the State. Use of these rates for purposes
beyond that stated may not be appropriate.

	 	 	 	 	 	 	 
	Sincerely,
	 	 	 	 	 	 
	 
	 	 	 	 	 	 
	
 

	 	 	 	
 

	 	 
	Wendy Radunz, FSA, MAAA

	 	 	 	Angela WasDyke, ASA, MAAA	 	 

Copy:

Chuck Betley, Mitali Ghatak, Tracy Williams — ODJFS 
Denise
Blank, Katie Olecik — Mercer

 

 

Appendix A — 2007 Contract Period ABD Rate-Setting Methodology

A-1

 

Appendix B — Region Definition

Please refer to the map below, which defines the counties within each of the eight managed care
regions.

B-1

 

Appendix C — FFS Data Adjustments

This section lists adjustments made to the FFS claims and eligibility information received from the
State.

Completion Factors

The claims data was adjusted to account for the value of claims incurred but unpaid on a COS basis.
Mercer used claims for SFY 2003 and SFY 2004 that reflect payments through the dates included in
the following table.

	 	 	 	 	 
	State Fiscal Year	 	Paid Through
	2003	 	 	03/31/04	 
	2004	 	 	12/31/04	 

The value of the claims incurred during each of these years, but unpaid, was estimated using
completion factor analysis.

Gross Adjustment File (GAF)

To account for gross debit and credit amounts not reflected in the FFS data, adjustments were
applied to the FFS paid claims.

Historical Policy Changes

As part of the rate-setting process, Mercer must account for policy changes that occurred during
the base data time period. Changes only reflected in a portion of the data must be applied to the
remaining data so that the base data reflects all of the policy changes. All policy changes
implemented during SFY 2003 and SFY 2004 were applied to the FFS data.

C-1

 

The following table shows the specified policy changes for which Mercer adjusted the SFY 2003 and
SFY 2004 data. Mercer calculated the adjustments based on the “History of Policy Changes” document
and other information supplied by the State.

	 	 	 	 	 
	 	 	 	 	Category of
	Policy Changes	 	Effective Date	 	Service Affected
	Inpatient Outlier Payment
Methodology — Exceptional
cost outlier threshold
increased from $250,000 to
$443,463

	 	8/1/2002
	 	Inpatient
	 
	 	 	 	 
	Anesthesia Services —
Conversion factor
decreased to $8.13

	 	9/1/2002
	 	Specialists
	 
	 	 	 	 
	Independently-practicing
psychologist services eliminated for adults (321)

	 	1/1/2004
	 	PCP, Specialists
	 
	 	 	 	 
	All chiropractic services eliminated for adults (321)

	 	1/1/2004
	 	Other
	 
	 	 	 	 
	$3.00 Copay on Prior-Authorization Drugs

	 	1/1/2004
	 	Pharmacy

Third Party Liability Recoveries

TPL can be identified with two components: “cost-avoidance” and “pay and chase” type actions.
“Cost-avoidance” occurs when the State initially denies paying a claim because another payer is the
primary payer. The State may then pay a residual portion of the charged amount. Only the residual
portion of the claim will be included in the FFS data. The portion of the claim paid by another
payer has been avoided and not included in reported claim payments. Participating MCPs are expected
to pay in a similar fashion and therefore, no adjustment to the FFS data will be required.

In a “pay and chase” scenario, the State pays the claim as though it were the primary payer.
Subsequent to payment, the State makes recovery from a third party. The State has
indicated the FFS data does not reflect these recoveries. Since MCPs are also expected to take
similar recovery actions, the FFS experience was adjusted for “pay and chase” recoveries. Mercer
made adjustments to both the paid claims and utilization for all COSs. Since MCPs do not collect
tort recoveries, the data excludes tort collections.

Hospital Cost Settlements

The State provided Mercer with SFY 2003 and SFY 2004 interim cost settlements for Diagnosis Related
Group (DRG) and DRG-exempt hospitals. The DRG-exempt hospital information

C-2

 

included inpatient and outpatient settlements. However, the DRG hospitals only include capital
settlements, which were incorporated into the adjustment. An adjustment has been applied to
inpatient, outpatient, and emergency room (ER) claims to remove these additional costs.

Fraud and Abuse

The State does pursue recoveries from fraud and abuse cases. The dollars recovered are accounted
for outside of the State’s MMIS system and are not included in the FFS data. Therefore, Mercer
applied adjustments to the FFS claims and utilization data.

Excluded Time Periods

The capitation rates paid to the MCPs reflect the risk of serving the eligible enrollees from the
date of health plan enrollment forward. Therefore, the FFS data has been adjusted to reflect only
the time periods for which the MCPs are at risk.

Dual Eligibles

Dual eligible persons are not enrolled in managed care and are therefore not included in the
managed care rates. Their experience has been excluded from the base FFS data used to develop the
rates.

Catastrophic Claims

Since the State does not provide reinsurance to the MCPs, the MCPs are expected to purchase
reinsurance on their own. To reflect these costs, all claims, including claims above the
reinsurance threshold, were included in the base FFS data. The final rates Mercer calculated
reflect the total risk associated with the covered population and are expected to be sufficient to
cover the cost of the required stop-loss provision.

DSH Payments

DSH payments are made by the State to providers and are not the responsibility of the MCPs;
therefore, the information for these payments was excluded from the FFS data used to develop the
rates. No rate adjustment was necessary.

Spend Down

Persons Medicaid eligible due to spend down are not enrolled in managed care and therefore not
included in the managed care rates. The base FFS data is net of recipient spend down. Therefore, no
additional adjustment was needed.

Graduate Medical Education (GME)

The State does not make supplemental GME payments for services delivered to individuals covered
under the managed care program. Rather, the MCPs negotiate specific rates with the individual
teaching hospitals for the daily cost of care. Therefore, the GME payments are included in the capitation rates paid to the MCPs.

C - 3 

 

Appendix D — 2007 Contract Period ABD Rate Development

Credibility By Year

Mercer placed more credibility on the most recent year of FFS data.

FFS Historical and Prospective Trend

Historical FFS trend assumptions were used to trend SFY 2003 FFS data to the base period (SFY
2004). Credibility was then applied to blend together the trended SFY 2003 and the SFY 2004 FFS
data. Next, prospective FFS trends were applied to the base period FFS data to trend it to the 2007
contract period.

Prospective Policy Changes

The following items are considered prospective policy changes. These changes were not reflected in
the base data, but were implemented prior to or within the contract period. Therefore, Mercer made
the rate-setting adjustments for each item in the following table.

Adjustments Affecting Unit Cost

	 	 	 	 	 
	 	 	Effective	 	Category of
	Policy Change	 	Date	 	Service Affected
	Implementation of $2 copay
for trade-name preferred
drugs for adults (321)

	 	1/1/2006
	 	Pharmacy
	 
	 	 	 	 
	Implementation of $3 copay
for each dental date of
service for adults (321)

	 	1/1/2006
	 	Dental
	 
	 	 	 	 
	Implementation of $2 copay
for vision exams and $1
copay for dispensing
services for adults (321)

	 	1/1/2006
	 	Other
	 
	 	 	 	 
	IP Recalibration

	 	1/1/2006
	 	Inpatient
	 
	 	 	 	 
	IP Rate Freeze

	 	1/1/2006
	 	Inpatient

D - 1 

 

Adjustments Affecting Utilization

	 	 	 	 	 
	 	 	Effective	 	Category of
	Policy Change	 	Date	 	Service Affected
	Reduction in coverage of
dental services for adults
(321)

	 	1/1/2006
	 	Dental
	 
	 	 	 	 
	Reduction in coverage of
enteral products

	 	1/1/2006
	 	DME/Supplies

Voluntary Selection

The FFS data reflects the risk of the entire ABD Medicaid program. To solely reflect the risk of
the managed care program, Mercer modified the FFS data based on the projected managed care
penetration levels for the 2007 contract period. This voluntary selection adjustment modifies the
FFS data to reflect the risk to the MCPs (i.e., only those individuals who enroll in a health
plan).

Administration/Contingencies

For existing managed care plans in Ohio, the MCP administration/contingencies allowance will be 12%
of premium prior to the franchise fee. After the initial two twelve month contract periods for new
and existing plans, 1% of the pre-franchise fee capitation rate will be put at risk, contingent
upon MCPs meeting performance requirements. The administration schedule will be as follows for
managed care plans currently existing in Ohio:

	 	 	 	 	 
	 	 	Admin	 	At-Risk
	Plan Year 1 (months 1-12)
	 	12%	 	0%
	Plan Year 2 (months 13-24)
	 	12%	 	0%
	Plan Year 3 (months 25-36)
	 	12%	 	1%

D - 2 

 

For managed care plans new to Ohio, the administration schedule will be as follows:

	 	 	 	 	 
	 	 	Admin	 	At-Risk
	Plan Year 1 (months 1-12)
	 	13%	 	0%
	Plan Year 2 (months 13-24)
	 	12%	 	0%
	Plan Year 3 (months 25-36)
	 	12%	 	1%

For plans entering Ohio through the acquisition of another Ohio health plan’s membership, the
administration schedule will continue as outlined in the chart on the previous page, based on the
plan year of the acquired health plan membership. The administration schedule will not revert back
to the Plan Year 1 schedule due to the membership acquisition.

In addition, the total capitation rate was adjusted to incorporate the 4.5% MCP franchise fee
requirement.

D - 3 

 

Appendix E — 2007 Contract Period ABD Regional Rate Summary

 

 

					
	 	 	 	 	 
	State of Ohio
	 	Appendix E

2007 Contact Period ABD Regional Rate Summary
	 	Final & Confidential

	 	 	 	 	 	 	 	 	 
	Region	 	Contract Begin Date	 	Contract End Date	 	Final Base Rate
	Northeast

	 	January 1, 2007
	 	December 31, 2007
	 	$	1,088.93	 

Note: As the contract periods for the remaining regions are finalized, this exhibit will be updated to include the
corresponding rates.

Mercer Government Human Services Consulting

E-1 

 

Appendix F

PREMIUM RATES WITHOUT THE AT-RISK PAYMENT AMOUNTS FOR 07/01/07 THROUGH 12/31/07

     MCP’s premiums will be at-risk starting the 25th month of the ABD Medicaid Managed Care
Program participation.

MCP: Molina Healthcare of Ohio, Inc.

	 	 	 	 	 	 	 	 	 
	 	 	Base	 	At-Risk
	Service Enrollment Area	 	Rates	 	Amounts
	Central Region
	 	$	1,100.43	 	 	$	0.00	 
	Southeast Region
	 	$	958.68	 	 	$	0.00	 
	Southwest Region
	 	$	1,116.83	 	 	$	0.00	 
	West Central
	 	$	1,093.08	 	 	$	0.00	 

List of Eligible Assistance Groups (AGs)

	 	 	 
	Aged, Blind or Disabled:

	 	MA-A Aged
	 

	 	MA-B Blind
	 

	 	MA-D Disabled

 

 

Appendix F

PREMIUM RATES WITHOUT THE AT-RISK PAYMENT AMOUNTS FOR 07/01/07 THROUGH 12/31/07

     MCP’s premiums will be at-risk starting the 25th month of the ABD Medicaid Managed Care
Program participation.

MCP: Molina Healthcare of Ohio, Inc.

	 	 	 	 	 	 	 	 	 
	 	 	Risk Adjusted	 	At-Risk
	Service Enrollment Area	 	Rate	 	Amounts
	Central Region
	 	$	1,059.70	 	 	$	0.00	 
	Southeast Region
	 	$	921.41	 	 	$	0.00	 
	Southwest Region
	 	$	1,097.60	 	 	$	0.00	 
	West Central
	 	$	1,064.22	 	 	$	0.00	 

List of Eligible Assistance Groups (AGs)

	 	 	 
	Aged, Blind or Disabled:

	 	MA-A Aged
	 

	 	MA-B Blind
	 

	 	MA-D Disabled

 

 

Appendix G

Aged, Blind or Disabled (ABD) population

Page 1

APPENDIX G

COVERAGE AND SERVICES

ABD ELIGIBLE POPULATION

	1.	 	Basic Benefit Package

Pursuant to OAC rule 5101:3-26-03(A), with limited exclusions (see section G.2 of this
appendix), MCPs must ensure that members have access to medically-necessary services
covered by the Ohio Medicaid fee-for-service (FFS) program. For information on
Medicaid-covered services, MCPs must refer to the ODJFS website. The following is a general
list of the benefits pertinent to the ABD population covered by the MCPs:

	 	•	 	Inpatient hospital services
	 
	 	•	 	Outpatient hospital services
	 
	 	•	 	Rural health clinics (RHCs) and Federally qualified health centers (FQHCs)
	 
	 	•	 	Physician services whether furnished in the physician’s office, the covered
person’s home, a hospital, or elsewhere
	 
	 	•	 	Laboratory and x-ray services
	 
	 	•	 	Family planning services and supplies
	 
	 	•	 	Home health and private duty nursing services
	 
	 	•	 	Podiatry
	 
	 	•	 	Physical therapy, occupational therapy, and speech therapy
	 
	 	•	 	Nurse-midwife, certified family nurse practitioner, and certified pediatric
nurse practitioner services
	 
	 	•	 	Prescription drugs
	 
	 	•	 	Ambulance and ambulette services
	 
	 	•	 	Dental services
	 
	 	•	 	Durable medical equipment and medical supplies
	 
	 	•	 	Vision care services, including eyeglasses

 

 

Appendix G

Aged, Blind or Disabled (ABD) population

Page 2

	 	•	 	Nursing facility stays as specified in OAC rule 5101:3-26-03
	 
	 	•	 	Hospice care
	 
	 	•	 	Behavioral health services (see section G.2.b.iii of this appendix). Note:
Independent psychologist services not covered for adults age twenty-one (21)
and older.

	2.	 	Exclusions, Limitations and Clarifications

	 	a.	 	Exclusions

MCPs are not required to pay for Ohio Medicaid FFS program (Medicaid)
non-covered services. For information regarding Medicaid noncovered
services, MCPs must refer to the ODJFS website. The following is a general
list of the services not covered by the Ohio Medicaid fee-for-service
program:

	 	•	 	Services or supplies that are not medically necessary
	 
	 	•	 	Experimental services and procedures, including drugs and
equipment, not covered by Medicaid
	 
	 	•	 	Organ transplants that are not covered by Medicaid
	 
	 	•	 	Abortions, except in the case of a reported rape, incest, or when
medically necessary to save the life of the mother
	 
	 	•	 	Infertility services for males or females
	 
	 	•	 	Voluntary sterilization if under 21 years of age or legally
incapable of consenting to the procedure
	 
	 	•	 	Reversal of voluntary sterilization procedures
	 
	 	•	 	Plastic or cosmetic surgery that is not medically necessary*
	 
	 	•	 	Immunizations for travel outside of the United States
	 
	 	•	 	Services for the treatment of obesity unless medically necessary*
	 
	 	•	 	Custodial or supportive care not covered by Medicaid
	 
	 	•	 	Sex change surgery and related services
	 
	 	•	 	Sexual or marriage counseling

 

 

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	 	•	 	Court ordered testing
	 
	 	•	 	Acupuncture and biofeedback services
	 
	 	•	 	Services to find cause of death (autopsy)
	 
	 	•	 	Comfort items in the hospital (e.g., TV or phone)
	 
	 	•	 	Paternity testing

MCPs are also not required to pay for non-emergency services or supplies
received without members following the directions in their MCP member
handbook, unless otherwise directed by ODJFS.

	 	*	 	These services could be deemed medically necessary if medical
complications/conditions in addition to the obesity or physical imperfection are
present.

	 	b.	 	Limitations & Clarifications

	 	i.	 	Member Cost-Sharing

As specified in OAC rules 5101:3-26-05(D) and 5101:3-26-12, MCPs
are permitted to impose the applicable member co-payment amount(s)
for dental services, vision services, non-emergency emergency
department services, or prescription drugs, other than generic
drugs. MCPs must notify ODJFS if they intend to impose a
co-payment. ODJFS must approve the notice to be sent to the MCP’s
members and the timing of when the co-payments will begin to be
imposed. If ODJFS determines that an MCP’s decision to impose a
particular co-payment on their members would constitute a
significant change for those members, ODJFS may require the
effective date of the co-payment to coincide with the “Open
Enrollment” month.

Notwithstanding the preceding paragraph, MCPs must provide an
ODJFS-approved notice to all their members 90 days in advance of
the date that the MCP will impose the co-payment. With the
exception of member co-payments the MCP has elected to implement
in accordance with OAC rules 5101:3-26-05(D) and 5101:3-26-12, the
MCP’s payment constitutes payment in full for any covered services
and their subcontractors must not charge members
or ODJFS any additional co-payment, cost sharing, down-payment, or
similar charge, refundable or otherwise.

 

 

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	 	ii.	 	Abortion and Sterilization

The use of federal funds to pay for abortion and sterilization
services is prohibited unless the specific criteria found in 42
CFR 441 and OAC rules 5101:3-17-01 and 5101:3-21-01 are met. MCPs
must verify that all of the information on the required forms (JFS
03197, 03198, and 03199) is provided and that the service meets
the required criteria before any such claim is paid.

Additionally, payment must not be made for associated services
such as anesthesia, laboratory tests, or hospital services if the
abortion or sterilization itself does not qualify for payment.
MCPs are responsible for educating their providers on the
requirements; implementing internal procedures including systems
edits to ensure that claims are only paid once the MCP has
determined if the applicable forms are completed and the required
criteria are met, as confirmed by the appropriate
certification/consent forms; and for maintaining documentation to
justify any such claim payments.

	 	iii.	 	Behavioral Health Services

Coordination of Services: MCPs must have a process to coordinate
benefits of and referrals to the publicly funded community
behavioral health system. MCPs must ensure that members have
access to all medically-necessary behavioral health services
covered by the Ohio Medicaid FFS program and are responsible for
coordinating those services with other medical and support
services. MCPs must notify members via the member handbook and
provider directory of where and how to access behavioral health
services, including the ability to self-refer to mental health
services offered through ODMH community mental health centers
(CMHCs) as well as substance abuse services offered through Ohio
Department of Alcohol and Drug Addiction Services
(ODADAS)-certified Medicaid providers. Pursuant to ORC Section
5111.16, alcohol, drug addiction and mental health services
covered by Medicaid are not to be paid by the managed care program
when the nonfederal share of the cost of those services is
provided by a board of alcohol, drug addiction, and mental health
services or a state agency other than ODJFS. MCPs are also not
responsible for providing mental health services to persons
between 22 and 64 years of age while residing in private or public
free-standing psychiatric hospitals.

MCPs must provide Medicaid-covered behavioral health services for
members who are unable to timely access services or unwilling to
access services through community providers.

 

 

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Mental Health Services: There are a number of
Medicaid-covered mental health (MH)services available through ODMH
CMHCs.

Where an MCP is responsible for providing MH services for their
members, the MCP is responsible for ensuring access to counseling
and psychotherapy, physician/psychiatrist services, outpatient
clinic services, general hospital outpatient psychiatric services,
pre-hospitalization screening, diagnostic assessment (clinical
evaluation), crisis intervention, psychiatric hospitalization in
general hospitals (for all ages), and Medicaid-covered
prescription drugs and laboratory services. MCPs are not required
to cover partial hospitalization, or inpatient psychiatric care in
a private or public free-standing psychiatric hospital. However,
MCPs are required to cover the payment of physician services in a
private or public free-standing psychiatric hospital when such
services are billed independent of the hospital.

Substance Abuse Services: There are a number of Medicaid-covered
substance abuse services available through ODADAS-certified
Medicaid providers.

Where an MCP is responsible for providing substance abuse services
for their members, the MCP is responsible for ensuring access to
alcohol and other drug (AOD) urinalysis screening, assessment,
counseling, physician/psychiatrist AOD treatment services,
outpatient clinic AOD treatment services, general hospital
outpatient AOD treatment services, crisis intervention, inpatient
detoxification services in a general hospital, and
Medicaid-covered prescription drugs and laboratory services. MCPs
are not required to cover outpatient detoxification and methadone
maintenance.

Financial Responsibility for Behavioral Health Services: MCPs are
responsible for the following:

	 	•	 	payment of Medicaid-covered prescription drugs prescribed by an ODMH CMHC or ODADAS-certified
provider when obtained through an MCP’s panel pharmacy;
	 
	 	•	 	payment of Medicaid-covered services provided by an MCP’s
panel laboratory when referred by an ODMH CMHC or
ODADAS-certified provider;
	 
	 	•	 	payment of all other Medicaid-covered behavioral health
services obtained through providers other than those who are
ODMH CMHCs or ODADAS-certified providers when
arranged/authorized by the MCP.

 

 

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Limitations:

	 	•	 	Pursuant to ORC Section 5111.16, alcohol, drug addiction
and mental health services covered by Medicaid are not to
be paid by the managed care program when the nonfederal
share of the cost of those services is provided by a board
of alcohol, drug addiction, and mental health services or
a state agency other than ODJFS. As part of this
limitation:

	 	•	 	MCPs are not responsible for paying for
behavioral health services provided through ODMH
CMHCs and ODADAS-certified Medicaid providers;
	 
	 	•	 	MCPs are not responsible for payment of partial
hospitalization (mental health), inpatient
psychiatric care in a private or public
free-standing inpatient psychiatric hospital,
outpatient detoxification, intensive outpatient
programs (IOP) (substance abuse) or methadone
maintenance.
	 
	 	•	 	However, MCPs are required to cover the payment
of physician services in a private or public
free-standing psychiatric hospital when such
services are billed independent of the hospital.

	 	iv.	 	Pharmacy Benefit: In providing the Medicaid pharmacy benefit to their
members, MCPs must cover the same drugs covered by the Ohio Medicaid fee-for-service program.

MCPs may establish a preferred drug list for members and providers
which includes a listing of the drugs that they prefer to have prescribed.
Preferred drugs requiring prior authorization approval must be clearly
indicated as such. Pursuant to ORC §5111.72, ODJFS may approve
MCP-specific pharmacy program utilization management strategies (see
appendix G.3.a).

	 	v.	 	Organ Transplants: MCPs must ensure coverage for organ transplants and related services in
accordance with OAC 5101-3-2- 07.1 (B)(4)&(5). Coverage for all organ transplant services, except
kidney transplants, is contingent upon review and recommendation by the “Ohio Solid Organ
Transplant Consortium” based on criteria established by Ohio organ transplant surgeons and
authorization from the ODJFS prior authorization unit. Reimbursement for bone marrow transplant and
hematapoietic stem cell transplant services, as defined in OAC 3701:84-01, is contingent upon
review and recommendation by the “Ohio Hematapoietic Stem Cell Transplant Consortium” again based
on

 

 

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criteria established by Ohio experts in the
field of bone marrow transplant. While MCPs may require prior authorization for these transplant
services, the approval criteria would be limited to confirming the consumer is being considered
and/or has been recommended for a transplant by either consortium and authorized by ODJFS.
Additionally, in accordance with OAC 5101:3-2-03 (A)(4) all services related to organ donations are
covered for the donor recipient when the consumer is Medicaid eligible.

	3.	 	Care Coordination

	 	a.	 	Utilization Management (Modification) Programs

General Provisions — Pursuant to OAC rule 5101:3-26-03.1(A)(7), MCPs must
implement a utilization management program to maximize the effectiveness
of the care provided to members and may develop other utilization
management programs, subject to prior approval by ODJFS. For the purposes
of this requirement, the specific utilization management programs which
require ODJFS prior-approval are those programs designed by the MCP with
the purpose of redirecting or restricting access to a particular service
or service location. These programs are referred to as utilization
modification programs. MCP care coordination and case management
activities which are designed to enhance the services provided to members
with specific health care needs would not be considered utilization management programs nor would the designation of
specific services requiring prior approval by the MCP or the member’s PCP.
MCPs must also implement the ODJFS-required emergency department
diversion (EDD) program for frequent users. In that ODJFS has developed
the parameters for an MCP’s EDD program, it therefore does not require
ODJFS approval.

Pharmacy Programs — Pursuant to ORC Sec. 5111.172 and OAC rule
5101:3-26-03(A) and (B), MCPs subject to ODJFS prior-approval, may
implement strategies, including prior authorization and limitations on the
type of provider and locations where certain medications may be
administered, for the management of pharmacy utilization.

MCPs must receive prior approval from ODJFS on the types of medication that
they wish to cover through prior authorizations. MCPs must establish their prior
authorization system so that it does not unnecessarily impede member access to
medically-necessary Medicaid- covered services. As outlined in paragraph 29(i) of
Appendix C, MCPs must adhere to specific prior-authorization limitations to assist
with the transition of new ABD members from FFS Medicaid.

MCPs must comply with the provisions of 1927(d)(5) of the Social Security Act, 42 USC
1396r-8(k)(3), and OAC rule 5101:3-26-03.1

 

 

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Page 8

regarding the timeframes for prior authorization of covered outpatient drugs.

MCPs may also, with ODJFS prior approval, implement pharmacy utilization
modification programs designed to address members demonstrating high or
inappropriate utilization of specific prescription drugs.

Emergency Department Diversion (EDD) — MCPs must provide access to
services in a way that assures access to primary, specialist and urgent
care in the most appropriate settings and that minimizes frequent,
preventable utilization of emergency department (ED) services. OAC rule
5101:3-26-03.1(A)(7)(d) requires MCPs to implement the ODJFS-required
emergency department diversion (EDD) program for frequent utilizers.

Each MCP must establish an ED diversion (EDD) program with the goal of
minimizing frequent ED utilization. The MCP’s EDD program must include the
monitoring of ED utilization, identification of frequent ED utilizers, and targeted approaches designed
to reduce avoidable ED utilization. MCP EDD programs must, at a minimum,
address those ED visits which could have been prevented through improved
education, access, quality or care management approaches.

Although there is often an assumption that frequent ED visits are solely
the result of a preference on the part of the member and education is
therefore the standard remedy, it is also important to ensure that a
member’s frequent ED utilization is not due to problems such as their
PCP’s lack of accessibility or failure to make appropriate specialist
referrals. The MCP’s EDD program must therefore also include the
identification of providers who serve as PCPs for a substantial number of
frequent ED utilizers and the implementation of corrective action with
these providers as so indicated.

This requirement does not replace the MCP’s responsibility to inform and
educate all members regarding the appropriate use of the ED.

	 	b.	 	Integration of Member Care

The MCP must ensure that a discharge plan is in place to meet a member’s health care needs
following discharge from a nursing facility, and integrated into the member’s continuum of care.
The discharge plan must address the services to be provided for the member and must be developed
prior to the date of discharge from the nursing facility. The MCP must ensure follow-up contact
occurs with the member, or authorized representative, within thirty (30) days of the member’s
discharge from the nursing facility to ensure that the member’s health care needs are being met.

 

 

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	4.	 	Case Management

In accordance with 5101:3-26-03.1(A)(8), MCPs must offer and provide comprehensive case
management services which coordinate and monitor the care of members with specific
diagnoses, or who require high-cost and/or extensive services.

	 	a.	 	Each MCP must inform all members and contracting providers of the MCP’s case management
services.
	 
	 	b.	 	The MCP’s case management system must include, at a minimum, the following components:

	 	i.	 	Identification —

The MCP must have mechanisms in place to identify members potentially eligible for
case management services. These mechanisms must include an administrative data
review (e.g. diagnosis, cost threshold, and/or service utilization) and may also
include telephone interviews; provider/self-referrals; or home visits.

	 	ii.	 	Assessment-

The MCP must arrange for or conduct a comprehensive assessment of the member’s
physical and/or behavioral health condition(s) to confirm the results of a positive
identification, and to determine the need for case management services. The goals
of the assessment are to identify the member’s existing and/or potential health
care needs and assess the member’s need for case management services.

The assessment must be completed by a physician, physician assistant, RN, LPN,
licensed social worker, or a graduate of a two or four year allied health program.
If the assessment is completed by another medical professional, there should be
oversight and monitoring by either a registered nurse or a physician.

The MCP must have a process to inform members and their PCPs that they have been
identified as meeting the criteria for case management, including their enrollment
into case management services.

	 	iii.	 	Case Management-

	 	a.	 	Risk Stratification/Levels of Care

The MCP must develop a strategy to assign members to risk stratification levels,
based on the member’s comprehensive needs assessment. Once the member’s risk level
has been determined, the MCP must, at a minimum:

•develop a care treatment plan (as
described in G.4.iii.b below);
 •implement member-level interventions; 
•continuously
monitor the progress of the member;
 •identify gaps between care recommended and
actual care provided, and propose and implement interventions to address the gaps;
and
 •implement a system to monitor the delivery of specific services, including a
review of service utilization, to re-evaluate the member’s risk level and

 

 

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Aged, Blind or Disabled (ABD) population

Page 10

adjust the level of case management services accordingly.

	 	b.	 	Care Treatment Plan

The MCP must assure and coordinate the placement of the member into case-management
 — including identification of the member’s need for services, completion of the
comprehensive health needs assessment, and
development of a care treatment plan — within ninety (90) days of membership. The
care treatment plan is defined by ODJFS as the one developed by the MCP for the
member.

The development of the care treatment plan must be based on the comprehensive
health assessment and reflect the member’s primary medical diagnosis and health
conditions, any comorbidities, and the member’s psychological, behavioral health
and community support needs. The care treatment plan must also include specific
provisions for periodic reviews (i.e., no less than semi-annually) of the member’s
condition and appropriate updates to the plan. The member and the member’s PCP must
be actively involved in the development of and revisions to the care treatment
plan. The designated PCP is the physician, or specialist, who will manage and
coordinate the overall care for the member. Ongoing communication regarding the
status of the care treatment plan may be accomplished between the MCP and the PCP’s
designee (i.e., qualified health professional). Revisions to the clinical portion
of the care treatment plan should be completed in consultation with the PCP.

	 	c.	 	Coordination of Care and Communication

The MCP must arrange or provide for professional case management services that are
performed collaboratively by a team of professionals appropriate for the member’s
condition and health care needs. At a minimum, the MCP’s case manager must attempt
to coordinate with the member’s case manager from other health systems, including
behavioral health. The MCP must have a process to facilitate, maintain, and
coordinate both care and communication with the member, PCP, and other service
providers and case managers. The MCP must also have a process to coordinate care
for a member that is receiving services from state sub-recipient agencies as
appropriate [e.g., the Ohio Department of Mental Health (ODMH); the Ohio Department
of Mental Retardation and Developmental Disabilities (ODMR/DD); and the Ohio
Department of Alcohol and Drug Addiction Services (ODADAS)]. There should be an
accountable point of contact at the MCP for each member in case management who can
help obtain medically necessary care, assist with health-related services and
coordinate care needs, including behavioral health. The MCP must have a provision
to disseminate information to the member/caregiver concerning the health condition,
types of services that may be available, and how to access services.

 

 

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Aged, Blind or Disabled (ABD) population

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	 	iv.	 	ODJFS Targeted Case Management Conditions

The MCP must, at a minimum, case manage members with the following physical and
behavioral health conditions:

	 	•	 	Congestive Heart Failure
	 
	 	•	 	Coronary Artery Disease
	 
	 	•	 	Non-Mild Hypertension
	 
	 	•	 	Diabetes
	 
	 	•	 	Chronic Obstructive Pulmonary Disease
	 
	 	•	 	Asthma
	 
	 	•	 	Severe mental illness
	 
	 	•	 	High risk or high cost substance abuse disorders
	 
	 	•	 	Severe cognitive and/or developmental limitation

The MCP should also focus on all members whose health conditions warrant case
management services and should not limit these services only to members with these
conditions (e.g., cystic fibrosis, cerebral palsy and sickle cell anemia).

Refer to Appendix M for the performance measures and standards related to case
management.

	 	v.	 	Case Management Program Staffing

The MCP must identify the staff that will be involved in the operations of the case
management program, including but not limited to: case manager supervisors, case
managers, and administrative support staff. The MCP must identify the role and
functions of each case management staff member as well as the educational
requirements, clinical licensure standards, certification and relevant experience
with case management standards and/or activities. The MCP must provide case manager
staff/member ratios based on the member risk stratification and different levels of
care being provided to members.

	 	vi.	 	Case Management Strategies

The MCP must follow best-practice and/or evidence based clinical guidelines when
devising a member’s care treatment plan and coordinating the case management needs.
If an MCP uses a disease management methodology to identify and/or stratify members
in need of case management services, the methods must be validated by scientific
research and/or nationally accepted in the health care industry.

The MCP must develop and implement mechanisms to educate and equip physicians and
case managers with evidence-based clinical guidelines or best practice approaches
to assist in providing a high level of quality of care to members.

 

 

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Aged, Blind or Disabled (ABD) population

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	 	vii.	 	Information Technology System for Case Management

The MCP’s information technology system for its case management program must
maximize the opportunity for communication between the
plan, PCP, the member, and other service providers and case managers. The MCP must
have an integrated database that allows MCP staff that may be contacted by a member
in case management to have immediate access to, and review of, the most recent
information with the MCP’s information systems relevant to the case. The integrated
database may include the following: administrative data, call center
communications, service authorizations, care treatment plans, patient assessments,
case management notes, and PCP notes. The information technology system must also
have the capability to share relevant information with the member, the PCP, and
other service providers and case managers.

	 	viii.	 	Data Submission

The MCP must submit a monthly electronic report to the Case Management System
(CAMS) for all members that are case managed. In order for a member to be
submitted as case managed in CAMS, the MCP must: (1) complete the identification
process, a comprehensive health needs assessment and development of a care
treatment plan for the member; and (2) document the member’s written or verbal
confirmation of his/her case management status in the case management record.
ODJFS, or its designated entity, the external quality review vendor, will
validate on an annual basis the accuracy of the information contained in CAMS
with the member’s case management record. The CAMS files are due the
10th business day of each month.

	 	c.	 	The MCP must have an ODJFS-approved case management program which includes the items in
Section 4(a) and (b) of Appendix G. Each MCP must implement an evaluation process to
review, revise and/or update the case management program. The MCP must annually submit its
case management program for review and approval by ODJFS. Any subsequent changes to an
approved case management program description must be submitted to ODJFS in writing for
review and approval prior to implementation. Refer to Appendix K for the requirements
regarding the annual review of the case management program.
	 
	 	d.	 	Care Coordination with ODJFS-Designated Providers

Per OAC rule 5101:3-26-03.1(A)(4), MCPs are required to share specific information
with certain ODJFS-designated non- contracting providers in order to ensure that
these providers have been supplied with specific information needed to coordinate
care for the MCP’s members. Within the first month of operation, after an MCP has
obtained a provider agreement, the MCP must provide to the ODJFS-designated providers
(i.e., ODMH Community Mental Health Centers, ODADAS-certified Medicaid providers,
FQHCs/RHCs, QFPPs, CNMs, CNPs [if applicable], and hospitals) a quick reference
information packet which includes

 

 

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Aged, Blind or Disabled (ABD) population

Page 13

the following:

	 	i.	 	A brief cover letter explaining the purpose of the mailing; and
	 
	 	ii.	 	A brief summary document that includes the following information:

	 	•	 	Claims submission information including the MCP’s Medicaid provider
number for each region;
	 
	 	•	 	The MCP’s prior authorization and referral procedures or the MCP’s
website;
	 
	 	•	 	A picture of the MCP’s member identification card (front and back);
	 
	 	•	 	Contact numbers and/or website location for obtaining information for
eligibility verification, claims processing, referrals/prior
authorization, and information regarding the MCP’s behavioral health
administrator;
	 
	 	•	 	A listing of the MCP’s major pharmacy chains and the contact number
for the MCP’s pharmacy benefit administrator (PBM);
	 
	 	•	 	A listing of the MCP’s laboratories and radiology providers; and
	 
	 	•	 	A listing of the MCP’s contracting behavioral health providers and how
to access services through them (this information is only to be
provided to non-contracting community mental health and substance
abuse providers).

	 	e.	 	Care coordination with Non-Contracting Providers

Per OAC rule 5101:3-26-05(A)(9), MCPs authorizing the delivery of services from a provider who does
not have an executed subcontract must ensure that they have a mutually agreed upon compensation
amount for the authorized service and notify the provider of the applicable provisions of paragraph
D of OAC rule 5101:3-26-05. This notice is provided when an MCP authorizes a non-contracting
provider to furnish services on a one-time or infrequent basis to an MCP member and must include
required ODJFS-model language and information. This notice must also be included with the
transition of services form sent to providers as outlined in paragraph 28.i.c. of Appendix C.

 

 

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Aged, Blind or Disabled (ABD) population

Page 1

APPENDIX H

PROVIDER PANEL SPECIFICATIONS

ABD ELIGIBLE POPULATION

1. GENERAL PROVISIONS

MCPs must provide or arrange for the delivery of all medically necessary, Medicaid-covered health
services, as well as assure that they meet all applicable provider panel requirements for their
entire designated service area. The ODJFS provider panel requirements are specified in the charts
included with this appendix and must be met prior to the MCP receiving a provider agreement with
ODJFS. The MCP must remain in compliance with these requirements for the duration of the provider
agreement.

If an MCP is unable to provide the medically necessary, Medicaid-covered services through
their contracted provider panel, the MCP must ensure access to these services on an as needed
basis. For example, if an MCP meets the gastroenterologist requirement but a member is unable to
obtain a timely appointment from a gastroenterologist on the MCP’s provider panel, the MCP will be
required to secure an appointment from a panel gastroenterologist or arrange for an out-of-panel
referral to a gastroenterologist.

MCPs are required to make transportation available to any member requesting transportation when
they must travel 30 miles or more from their home to receive a medically-necessary Medicaid-covered
service. If the MCP offers transportation to their members as an additional benefit and this
transportation benefit only covers a limited number of trips, the required transportation listed
above may not be counted toward this trip limit (as specified in Appendix C).

In developing the provider panel requirements, ODJFS considered, on a county-by-county basis, the
population size and utilization patterns of the Aged, Blind or Disabled (ABD) consumers, as well as
the potential availability of the designated provider types. ODJFS has integrated existing
utilization patterns into the provider network requirements to avoid disruption of care. Most
provider panel requirements are county-specific but in certain circumstances, ODJFS requires
providers to be located anywhere in the region. Although all provider types listed in this appendix
are required provider types, only those listed on the attached charts must be submitted for ODJFS
prior approval.

2. PROVIDER SUBCONTRACTING

Unless otherwise specified in this appendix or OAC rule 5101:3-26-05, all MCPs are required to
enter into fully-executed subcontracts with their providers. These subcontracts must include a
baseline contractual agreement, as well as the appropriate ODJFS-approved Model Medicaid Addendum.
The Model Medicaid Addendum incorporates all applicable Ohio

 

 

Appendix H

Aged, Blind or Disabled (ABD) population

Page 2

Administrative Code rule requirements specific to provider subcontracting and therefore cannot
be modified except to add personalizing information such as the MCP’s name.

ODJFS must prior approve all MCP providers in the ODJFS- required provider type categories before
they can begin to provide services to that MCP’s members. MCPs may not employ or contract with
providers excluded from participation in Federal health care programs under either section 1128 or
section 1128A of the Social Security Act. As part of the prior approval process, MCPs must submit
documentation verifying that all necessary contract documents have been appropriately completed.
ODJFS will verify the approvability of the submission and process this information using the ODJFS
Provider Verification System (PVS). The PVS is a centralized database system that maintains
information on the status of all MCP-submitted providers.

Only those providers who meet the applicable criteria specified in this document, and as determined
by ODJFS, will be approved by ODJFS. MCPs must credential/recredential providers in accordance with
the standards specified by the National Committee for Quality Assurance (or receive approval from
ODJFS to use an alternate industry standard) and must have completed the credentialing review
before submitting any provider to ODJFS for approval. Regardless of whether ODJFS has approved a
provider, the MCP must ensure that the provider has met all applicable credentialing criteria
before the provider can render services to the MCP’s members.

MCPs must notify ODJFS of the addition and deletion of their contracting providers as specified in
OAC rule 5101:3-26-05, and must notify ODJFS within one working day in instances where the MCP has
identified that they are not in compliance with the provider panel requirements specified in this
appendix.

3. PROVIDER PANEL REQUIREMENTS

The provider network criteria that must be met by each MCP are as follows:

a. Primary Care Physicians (PCPs)

Primary Care Physicians (PCPs) may be individuals or group practices/clinics [Primary Care Clinics
(PCCs)]. Acceptable specialty types for PCPs are family/general practice, and internal medicine.
Acceptable PCCs include FQHCs, RHCs and the acceptable group practices/clinics specified by ODJFS.
As part of their subcontract with an MCP, PCPs must stipulate the total Medicaid member capacity
that they can ensure for that individual MCP. Each PCP must have the capacity and agree to serve at
least 50 Medicaid members at each practice site in order to be approved by ODJFS as a PCP. The
capacity-by-site requirement must be met for all ODJFS-approved PCPs.

ODJFS reviews the capacity totals for each PCP to determine if they appear excessive. ODJFS
reserves the right to request clarification from an MCP for any PCP whose total stated

 

 

Appendix H

Aged, Blind or Disabled (ABD) population

Page 3

capacity for all MCP networks added together exceeds 2000 Medicaid members (i.e., 1 FTE).
ODJFS may allow up to an additional 750 member capacity for each nurse practitioner or physician’s
assistant that is used to provide clinical support for a PCP.

For PCPs contracting with more than one MCP, the MCP must ensure that the capacity figure
stated by the PCP in their subcontract reflects only the capacity the PCP intends to provide for
that one MCP. ODJFS utilizes each approved PCP’s capacity figure to determine if an MCP meets the
provider panel requirements and this stated capacity figure does not prohibit a PCP from actually
having a caseload that exceeds the capacity figure indicated in their subcontract.

ODJFS expects that MCPs will need to utilize specialty physicians to serve as PCPs for some special
needs members. In these situations it will not be necessary for the MCP to submit these specialists
to the PVS database as PCPs, however, they must be submitted to PVS as the appropriate required
provider type. Also, in some situations (e.g., continuity of care) a PCP may only want to serve a
very small number of members for an MCP. In these situations it will not be necessary for the MCP
to submit these PCPs to ODJFS for prior approval. These PCPs will not be included in the ODJFS PVS
database and therefore may not appear as PCPs in the MCP’s provider directory. These PCPs will,
however, need to execute a subcontract with the MCP which includes the appropriate Model Medicaid
Addendum.

The PCP requirement is based on an MCP having sufficient PCP capacity to serve 40% of the eligibles
in the region if three MCPs are serving the region and 55% of the eligibles in the region if two
MCPs are serving the region. Each MCP must meet the PCP minimum FTE requirement for that region.
MCPs must also satisfy a PCP geographic accessibility standard. ODJFS will match the PCP practice
sites and the stated PCP capacity with the geographic location of the eligible population in that
region (on a county-specific basis) and perform analysis using Geographic Information Systems (GIS)
software. The analysis will be used to determine if at least 40% of the eligible population is
located within 10 miles of a PCP with available capacity in urban counties and 40% of the eligible
population within 30 miles of a PCP with available capacity in rural counties. [Rural areas are
defined pursuant to 42 CFR 412.62(f)(1)(iii).]

b. Non-PCP Provider Network

In addition to the PCP capacity requirements, each MCP is also required to maintain adequate
capacity in the remainder of its provider network within the following categories: hospitals,
cardiovascular, dentists, gastroenterology, nephrology, neurology, oncology, physical medicine,
podiatry, psychiatry, urology, vision care providers, obstetricians/gynecologists (OB/GYNs),
allergists, general surgeons, otolaryngologists, orthopedists, federally qualified health centers
(FQHCs)/rural health centers (RHCs) and qualified family planning providers (QFPPs). CNMs, CNPs,
FQHCs/RHCs and QFPPs are federally-required provider types.

 

 

Appendix H

Aged, Blind or Disabled (ABD) population

Page 4

All Medicaid-contracting MCPs must provide all medically-necessary Medicaid-covered services
to their members and therefore their complete provider network will include many other additional
specialists and provider types. MCPs must ensure that all non-PCP network providers follow
community standards in the scheduling of routine appointments (i.e., the amount of time members
must wait from the time of their request to the first available time when the visit can occur).

Although there are currently no capacity requirements for the non-PCP required provider types, MCPs
are required to ensure that adequate access is available to members for all required provider
types. Additionally, for certain non-PCP required provider types, MCPs must ensure that these
providers maintain a full-time practice at a site(s) located in the specified county/region (i.e.,
the ODJFS-specified county within the region or anywhere within the region if no particular county
is specified). A full-time practice is defined as one where the provider is available to patients
at their practice site(s) in the specified county/region for at least 25 hours a week. ODJFS will
monitor access to services through a variety of data sources, including: consumer satisfaction
surveys; member appeals/grievances/complaints and state hearing notifications/requests; clinical
quality studies; encounter data volume; provider complaints, and clinical performance measures.

Hospitals — MCPs must contract with the number and type of hospitals specified by ODJFS for each
county/region. In developing these hospital requirements, ODJFS considered, on a county-by-county
basis, the population size and utilization patterns of the Aged, Blind or Disabled (ABD) consumers
and integrated the existing utilization patterns into the hospital network requirements to avoid
disruption of care. For this reason, ODJFS may require that MCPs contract with out-of-state
hospitals (i.e. Kentucky, West Virginia, etc.).

For each Ohio hospital, ODJFS utilizes the hospital’s most current Annual Hospital Registration and
Planning Report, as filed with the Ohio Department of Health, in verifying types of services that
hospital provides. Although ODJFS has the authority, under certain situations, to obligate a
non-contracting hospital to provide non-emergency hospital services to an MCP’s members, MCPs must
still contract with the specified number and type of hospitals unless ODJFS approves a provider
panel exception (see Section 4 of this appendix — Provider Panel Exceptions).

If an MCP-contracted hospital elects not to provide specific Medicaid-covered hospital services
because of an objection on moral or religious grounds, the MCP must ensure that these hospital
services are available to its members through another MCP-contracted hospital in the specified
county/region.

OB/GYNs — MCPs must contract with the specified number of OB/GYNs for each county/region, all of
whom must maintain a full-time obstetrical practice at a site(s) located in the specified
county/region. All MCP-contracting OB/GYNs must have current hospital delivery privileges at a
hospital under contract with the MCP in the region.

 

 

Appendix H

Aged, Blind or Disabled (ABD) population

Page 5

Certified Nurse Midwives (CNMs) and Certified Nurse Practitioners (CNPs) — MCPs must ensure
access to CNM and CNP services in the region if such provider types are present within the region.
The MCP may contract directly with the CNM or CNP providers, or with a physician or other provider
entity who is able to obligate the participation of a CNM or CNP. If an MCP does not contract for
CNM or CNP services and such providers are present within the region, the MCP will be required to
allow members to receive CNM or CNP services outside of the MCP’s provider network.

Contracting CNMs must have hospital delivery privileges at a hospital under contract to the MCP in
the region. The MCP must ensure a member’s access to CNM and CNP services if such providers are
practicing within the region.

Vision Care Providers — MCPs must contract with the specified number of
ophthalmologists/optometrists for each specified county/region, all of whom must maintain a
full-time practice at a site(s) located in the specified county/region. All ODJFS-approved vision
providers must regularly perform routine eye exams. (MCPs will be expected to contract with an
adequate number of ophthalmologists as part of their overall provider panel, but only
ophthalmologists who regularly perform routine eye exams can be used to meet the vision care
provider panel requirement.) If optical dispensing is not sufficiently available in a region
through the MCP’s contracting ophthalmologists/optometrists, the MCP must separately contract with
an adequate number of optical dispensers located in the region.

Dental Care Providers — MCPs must contract with the specified number of dentists.

Federally Qualified Health Centers/Rural Health Clinics (FQHCs/RHCs) — MCPs are required to ensure
member access to any federally qualified health center or rural health clinic (FQHCs/RHCs),
regardless of contracting status. Contracting FQHC/RHC providers must be submitted for ODJFS
approval via the PVS process. Even if no FQHC/RHC is available within the region, MCPs must have
mechanisms in place to ensure coverage for FQHC/RHC services in the event that a member accesses
these services outside of the region.

In order to ensure that any FQHC/RHC has the ability to submit a claim to ODJFS for the state’s
supplemental payment, MCPs must offer FQHCs/RHCs reimbursement pursuant to the following:

	 	•	 	MCPs must provide expedited reimbursement on a service-specific basis in an
amount no less than the payment made to other providers for the same or similar
service.
	 
	 	•	 	If the MCP has no comparable service-specific rate structure, the MCP must
use the regular Medicaid fee-for-service payment schedule for non-FQHC/RHC providers.

 

 

Appendix H

Aged, Blind or Disabled (ABD) population

Page 6

	 	•	 	MCPs must make all efforts to pay FQHCs/RHCs as quickly as possible and not just
attempt to pay these claims within the prompt pay time frames.

MCPs are required to educate their staff and providers on the need to assure member access to
FQHC/RHC services.

Qualified Family Planning Providers (QFPPs) — All MCP members must be permitted to self-refer to
family planning services provided by a QFPP. A QFPP is defined as any public or not-for-profit
health care provider that complies with Title X guidelines/standards, and receives either Title X
funding or family planning funding from the Ohio Department of Health. MCPs must reimburse all
medically-necessary Medicaid-covered family planning services provided to eligible members by a
QFPP provider (including on-site pharmacy and diagnostic services) on a patient self-referral
basis, regardless of the provider’s status as a panel or non-panel provider. MCPs will be required
to work with QFPPs in the region to develop mutually-agreeable HIPAA compliant policies and
procedures to preserve patient/provider confidentiality, and convey pertinent information to the
member’s PCP and/or MCP.

Behavioral Health Providers — MCPs must assure member access to all Medicaid-covered behavioral
health services for members as specified in Appendix G.b.ii. herein. Although ODJFS is aware that
certain outpatient substance abuse services may only be available through Medicaid providers
certified by the Ohio Department of Drug and Alcohol Addiction Services (ODADAS) in some areas,
MCPs must maintain an adequate number of contracted mental health providers in the region to assure
access for members who are unable to timely access services or unwilling to access services through
community mental health centers. MCPs are advised not to contract with community mental health
centers as all services they provide to MCP members are to be billed to ODJFS.

Other Specialty Types (general surgeons, otolaryngologists, orthopedists, cardiologists,
gastroenterologists, nephrologists, neurologists, oncologists, podiatrists, physiatrists,
psychiatrists, and urologists ) - MCPs must contract with the specified number of all other ODJFS
designated specialty provider types. In order to be counted toward meeting the provider panel
requirements, these specialty providers must maintain a full-time practice at a site(s) located
within the specified county/region. Contracting general surgeons, orthopedists, otolaryngologists,
cardiologists, gastroenterologists, nephrologists, neurologists, oncologists, podiatrists,
physiatrists, psychiatrists, and urologists must have admitting privileges at a hospital under
contract with the MCP in the region.

4. PROVIDER PANEL EXCEPTIONS

ODJFS may specify provider panel criteria for a service area that deviates from that specified in
this appendix if:

 

 

Appendix H

Aged, Blind or Disabled (ABD) population

Page 7

	 	•	 	the MCP presents sufficient documentation to ODJFS to verify that they have been
unable to meet or maintain certain provider panel requirements in a particular service area
despite all reasonable efforts on their part to secure such a contract(s), and
	 
	 	•	 	if notified by ODJFS, the provider(s) in question fails to provide a reasonable argument
why they would not contract with the MCP, and
	 
	 	•	 	the MCP presents sufficient assurances to ODJFS that their members will have adequate access
to the services in question.

If an MCP is unable to contract with or maintain a sufficient number of providers to meet the
ODJFS-specified provider panel criteria, the MCP may request an exception to these criteria by
submitting a provider panel exception request as specified by ODJFS. ODJFS will review the
exception request and determine whether the MCP has sufficiently demonstrated that all reasonable
efforts were made to obtain contracts with providers of the type in question and that they will be
able to provide access to the services in question.

ODJFS will aggressively monitor access to all services related to the approval of a provider panel
exception request through a variety of data sources, including: consumer satisfaction surveys;
member appeals/grievances/complaints and state hearing notifications/requests; member just-cause
for termination requests; clinical quality studies; encounter data volume; provider complaints, and
clinical performance measures. ODJFS approval of a provider panel exception request does not exempt
the MCP from assuring access to the services in question. If ODJFS determines that an MCP has not
provided sufficient access to these services, the MCP may be subject to sanctions.

5. PROVIDER DIRECTORIES

MCP provider directories must include all MCP-contracted providers [except as specified by ODJFS]
as well as certain non-contracted providers. At the time of ODJFS’ review, the information listed
in the MCP’s provider directory for all ODJFS-required provider types specified on the attached
charts must exactly match the data currently on file in the ODJFS PVS.

MCP provider directories must utilize a format specified by ODJFS. Directories may be
region-specific or include multiple regions, however, the providers within the directory must be
divided by region, county, and provider type, in that order.

The directory must also specify:

	•	 	provider address(es) and phone number(s);
	 
	•	 	an explanation of how to access providers (e.g. referral required vs. self-referral);
	 
	•	 	an indication of which providers are available to members on a self-referral basis;

 

 

Appendix H

Aged, Blind or Disabled (ABD) population

Page 8

	•	 	foreign-language speaking PCPs and specialists and the specific foreign language(s) spoken;
	 
	•	 	how members may obtain directory information in alternate formats that takes into consideration
the special needs of eligible individuals including but not limited to, visually-limited, LEP, and
LRP eligible individuals; and
	 
	•	 	any PCP or specialist practice limitations.

Printed Provider Directory

Prior to receiving a provider agreement, all MCPs must develop a printed provider directory that
shall be prior-approved by ODJFS for each population. For example, an MCP who serves CFC and ABD in
the Central Region would have two provider directories, one for CFC and one for ABD. Once
approved, this directory may be regularly updated with provider additions or deletions by the MCP
without ODJFS prior-approval, however, copies of the revised directory (or inserts) must be
submitted to ODJFS prior to distribution to members.

On a quarterly basis, MCPs must create an insert to each printed directory that lists those
providers deleted from the MCP’s provider panel during the previous three months. Although this
insert does not need to be prior approved by ODJFS, copies of the insert must be submitted to ODJFS
two weeks prior to distribution to members.

Internet Provider Directory

MCPs are required to have an internet-based provider directory available in the same format as
their ODJFS-approved printed directory. This internet directory must allow members to
electronically search for MCP panel providers based on name, provider type, and geographic
proximity, and population (e.g. CFC and/or ABD). If an MCP has one internet-based directory for
multiple populations, each provider must include a description of which population they serve.

The internet directory may be updated at any time to include providers who are not one of the
ODJFS-required provider types listed on the charts included with this appendix. ODJFS-required
providers must be added to the internet directory within one week of the MCP’s notification of
ODJFS-approval of the provider via the Provider Verification process. Providers being deleted from
the MCP’s panel must be deleted from the internet directory within one week
of notification from the provider to the MCP. These deleted providers must be included in the
inserts to the MCP’s provider directory referenced above.

6. FEDERAL ACCESS STANDARDS

MCPs must demonstrate that they are in compliance with the following federally defined provider
panel access standards as required by 42 CFR 438.206:

 

 

Appendix H

Page 9

In establishing and maintaining their provider panel, MCPs must consider the following:

	•	 	The anticipated Medicaid membership.

	•	 	The expected utilization of services, taking into consideration the characteristics and
health care needs of specific Medicaid populations represented in the MCP.

	 
	•	 	The number and types (in terms of training, experience, and specialization) of panel
providers required to deliver the contracted Medicaid services.
	 
	•	 	The geographic location of panel providers and Medicaid members, considering distance, travel
time, the means of transportation ordinarily used by Medicaid members, and whether the
location provides physical access for Medicaid members with disabilities.
	 
	•	 	MCPs must adequately and timely cover services to an out-of-network provider if the MCP’s
contracted provider panel is unable to provide the services covered under the MCP’s provider
agreement. The MCP must cover the out-of-network services for as long as the MCP network is
unable to provide the services. MCPs must coordinate with the out-of-network provider with
respect to payment and ensure that the provider agrees with the applicable requirements.

Contracting providers must offer hours of operation that are no less than the hours of operation
offered to commercial members or comparable to Medicaid fee-for-service, if the provider serves
only Medicaid members. MCPs must ensure that services are available 24 hours a day, 7 days a week,
when medically necessary. MCPs must establish mechanisms to ensure that panel providers comply
with timely access requirements, and must take corrective action if there is failure to comply.

In order to demonstrate adequate provider panel capacity and services, 42 CFR 438.206 and 438.207
stipulates that the MCP must submit documentation to ODJFS, in a format specified by ODJFS, that
demonstrates it offers an appropriate range of preventive, primary care and specialty services
adequate for the anticipated number of members in the service area, while maintaining a provider
panel that is sufficient in number, mix, and geographic distribution to meet the needs of the
number of members in the service area.

This documentation of assurance of adequate capacity and services must be submitted to ODJFS no
less frequently than at the time the MCP enters into a contract with ODJFS; at any time there is a
significant change (as defined by ODJFS) in the MCP’s operations that would affect
adequate capacity and services (including changes in services, benefits, geographic service or
payments); and at any time there is enrollment of a new population in the MCP.

MCPs are to follow the procedures specified in the current MCP PVS Instructional Manual, posted on
the ODJFS website, in order to comply with these federal access requirements.

 

 

North East Region — Hospitals

Minimum Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Hospitals:
	 	 	Hospitals	 	Ashtabula	 	Cuyahoga	 	Erie	 	Geauga	 	Huron	 	Lake	 	Lorain	 	Medina	 	In-Region
	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	General Hospital
	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	 	 
	 
	Hospital System1
	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 

 

			
	1	 	Hospital system includes; physician networks and therefore these physicians could be considered when
fulfilling contracts for PCP and non-PCP provider panel requirements.

 

 

North East Central Region — Hospitals

Minimum Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	Hospitals:
	 	 	Hospitals	 	Columbiana	 	Mahoning	 	Trumbull	 	In-Region
	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	General Hospital
	 	 	3	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	 	 
	 
	Hospital System
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 

 

 

East Central Region — Hospitals

Minimum Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Hospitals:
	 	 	Hospitals	 	Ashland	 	Carroll	 	Holmes	 	Portage	 	Richland	 	Stark	 	Summit	 	Tuscarawas	 	Wayne	 	In-Region
	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	General Hospital
	 	 	7	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	2	 
	 
	Hospital System1
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 

 

			
	1	 	Hospital system includes; physician networks and therefore these physicians could be considered when
fulfilling contracts for PCP and non-PCP provider panel requirements.

 

 

South East Region — Hospitals

Minimum Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Hospitals:
	 	 	Hospitals	 	Athens	 	Belmont	 	Coshocton	 	Gallia	 	Guernsey	 	Harrison	 	Jackson	 	Jefferson	 	Lawrence	 	Meigs	 	Monroe	 	Morgon	 	Muskingum	 	Noble	 	Vinton	 	Washington	 	In-Region
	 
	General Hospital
	 	 	8	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 
	 
	Hospital System
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 

 

 

Central Region — Hospitals

Minimum Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Hospitals:
	 	 	Hospitals	 	Crawford	 	Delaware	 	Fairfield	 	Fayette	 	Franklin	 	Hocking	 	Knox	 	Licking	 	Logan	 	Madison	 	Marion	 	Morrow	 	Perry	 	Pickaway	 	Pike	 	Ross	 	Scioto	 	Union	 	In-Region
	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	General Hospital
	 	 	10	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	3	 
	 
	Hospital System1
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 

 

			
	1	 	Hospital system includes; physician networks and therefore
these physicians could be considered when fulfilling contracts for PCP and non-PCP provider panel requirements.

 

 

South West Region — Hospitals

Minimum Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Hospitals:
	 	 	Hospitals	 	Adams	 	Brown	 	Butler	 	Clermont	 	Clinton	 	Hamilton	 	Highland	 	Warren	 	In-Region
	 
	General Hospital
	 	 	6	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	1	 
	 
	Hospital System1
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 

 

			
	1	 	Hospital system includes; physician networks and therefore these physicians could be considered when
fulfilling contracts for PCP and non-PCP provider panel requirements.

 

 

West Central Region — Hospitals

Minimum Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Hospitals:
	 	 	Hospitals	 	Champaign	 	Clark	 	Darke	 	Greene	 	Miami	 	Montgomery	 	Preble	 	Shelby	 	In-Region
	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	General Hospital
	 	 	5	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	 
	Hospital System2
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 

 

			
	1	 	Hospital system includes; physician networks and therefore
these physicians could be considered when fulfilling contracts for PCP and non-PCP provider panel requirements.

 

 

North West Region — Hospitals

Minimum Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Hospitals:
	 	 	Hospitals	 	Allen	 	Auglaize	 	Defiance	 	Fulton	 	Hancock	 	Hardin	 	Henry	 	Lucas	 	Mercer	 	Ottawa	 	Paulding	 	Putnam	 	Sandusky	 	Seneca	 	Van Wert	 	Williams	 	Wood	 	Wyandot	 	In-Region
	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	General Hospital
	 	 	7	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	3	 
	 
	Hospital System1
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 

 

			
	1	 	Hospital system includes; physician networks and therefore these physicians could be considered when
fulfilling contracts for PCP and non-PCP provider panel requirements.

 

 

North East Region — PCP Capacity

Minimum PCP Capacity Requirements — ABD

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
 Required:
	PCPs	 	Total Required	 	Ashtabula	 	Cuyahoga	 	Erie	 	Geauga	 	Huron	 	Lake	 	Lorain	 	Medina	 	In-Region *
	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	Capacity
	 	 	9,981	 	 	 	585	 	 	 	7,370	 	 	 	213	 	 	 	85	 	 	 	173	 	 	 	385	 	 	 	990	 	 	 	180	 	 	 	 	 
	PCPs1
	 	 	31	 	 	 	4	 	 	 	16	 	 	 	2	 	 	 	1	 	 	 	1	 	 	 	2	 	 	 	4	 	 	 	1	 	 	 	 	 
	Number of Eligibles
	 	 	25,810	 	 	 	1462	 	 	 	18425	 	 	 	532	 	 	 	213	 	 	 	432	 	 	 	963	 	 	 	2474	 	 	 	451	 	 	 	 	 

 

			
	1	 	Acceptable PCP specialty types include Family/General Practice or Internal Medicine

 

 

North East Region — PCP Capacity

Minimum PCP Capacity Requirements — ABD

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
 Required:
	PCPs	 	Total Required	 	Columbiana	 	Mahoning	 	Trumbull	 	In-Region *
	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	Capacity
	 	 	3,029	 	 	 	582	 	 	 	1,440	 	 	 	1,007	 	 	 	 	 
	PCPs1
	 	 	11	 	 	 	3	 	 	 	4	 	 	 	4	 	 	 	 	 
	Number of Eligibles
	 	 	7,572	 	 	 	1,456	 	 	 	3,599	 	 	 	2,517	 	 	 	 	 

 

			
	1	 	Acceptable PCP specialty types include Family/General Practice or Internal Medicine

 

 

North East Region — PCP Capacity

Minimum PCP Capacity Requirements — ABD

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
 Required:
	PCPs	 	Total Required	 	Ashland	 	Carroll	 	Holmes	 	Portage	 	Richland	 	Stark	 	Summit	 	Tuscarawas	 	Wayne	 	In-Region *
	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	Capacity
	 	 	5,254	 	 	 	106	 	 	 	97	 	 	 	57	 	 	 	327	 	 	 	530	 	 	 	1,332	 	 	 	2,121	 	 	 	327	 	 	 	357	 	 	 	 	 
	PCPs1
	 	 	21	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	2	 	 	 	3	 	 	 	4	 	 	 	5	 	 	 	2	 	 	 	2	 	 	 	 	 
	Number of Eligbles
	 	 	13,136	 	 	 	265	 	 	 	243	 	 	 	143	 	 	 	817	 	 	 	1,326	 	 	 	3,329	 	 	 	5,303	 	 	 	817	 	 	 	893	 	 	 	 	 

 

			
	1	 	Acceptable PCP specialty types include Family/General Practice or Internal Medicine

 

 

North East Region — PCP Capacity

Minimum PCP Capacity Requirements — ABD

	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	Number of
	County	 	Capacity	 	PCPs1	 	Eligbles
	 
	Total Required
	 	 	5,309	 	 	 	30	 	 	 	13,273	 
	Athens
	 	 	536	 	 	 	2	 	 	 	1,340	 
	Belmont
	 	 	478	 	 	 	2	 	 	 	1,195	 
	Coshocton
	 	 	178	 	 	 	1	 	 	 	446	 
	Gallia
	 	 	334	 	 	 	2	 	 	 	834	 
	Guernsey
	 	 	289	 	 	 	2	 	 	 	722	 
	Harrison
	 	 	127	 	 	 	1	 	 	 	317	 
	Jackson
	 	 	340	 	 	 	2	 	 	 	850	 
	Jefferson
	 	 	556	 	 	 	3	 	 	 	1,389	 
	Lawrence
	 	 	802	 	 	 	4	 	 	 	2,004	 
	Meigs
	 	 	273	 	 	 	2	 	 	 	683	 
	Monroe
	 	 	102	 	 	 	1	 	 	 	254	 
	Morgon
	 	 	116	 	 	 	1	 	 	 	290	 
	Muskingum
	 	 	633	 	 	 	3	 	 	 	1,583	 
	Noble
	 	 	55	 	 	 	1	 	 	 	137	 
	Vinton
	 	 	139	 	 	 	1	 	 	 	347	 
	Washington
	 	 	353	 	 	 	2	 	 	 	882	 
	Additional Required: In-Region *
	 	 	 	 	 	 	 	 	 	 	 	 

 

			
	1	 	Acceptable PCP specialty types include Family/General Practice or Internal Medicine

 

 

North East Region — PCP Capacity

Minimum PCP Capacity Requirements — ABD

	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	Number of
	County	 	Capacity	 	PCPs1	 	Eligibles
	 
	Total Required
	 	 	9,808	 	 	 	59	 	 	 	24,519	 
	Crawford
	 	 	170	 	 	 	2	 	 	 	426	 
	Delaware
	 	 	174	 	 	 	2	 	 	 	434	 
	Fairfield
	 	 	395	 	 	 	3	 	 	 	987	 
	Fayette
	 	 	152	 	 	 	2	 	 	 	379	 
	Franklin
	 	 	4,670	 	 	 	17	 	 	 	11,676	 
	Hocking
	 	 	176	 	 	 	2	 	 	 	440	 
	Knox
	 	 	211	 	 	 	2	 	 	 	527	 
	Licking
	 	 	502	 	 	 	4	 	 	 	1,255	 
	Logan
	 	 	131	 	 	 	2	 	 	 	328	 
	Madison
	 	 	104	 	 	 	1	 	 	 	261	 
	Marion
	 	 	367	 	 	 	3	 	 	 	917	 
	Morrow
	 	 	102	 	 	 	1	 	 	 	254	 
	Perry
	 	 	243	 	 	 	3	 	 	 	608	 
	Pickaway
	 	 	222	 	 	 	2	 	 	 	556	 
	Pike
	 	 	375	 	 	 	3	 	 	 	938	 
	Ross
	 	 	543	 	 	 	4	 	 	 	1,358	 
	Scioto
	 	 	1,196	 	 	 	5	 	 	 	2,990	 
	Union
	 	 	74	 	 	 	1	 	 	 	185	 
	Additional Required: In-Region
	 	 	 	 	 	 	 	 	 	 	 	 

 

			
	1	 	Acceptable PCP specialty types include Family/General Practice or Internal Medicine

 

 

North East Region — PCP Capacity

Minimum PCP Capacity Requirements — ABD

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required: In-
	PCPs	 	Required	 	Adams	 	Brown	 	Butler	 	Clermont	 	Clinton	 	Hamilton	 	Highland	 	Warren	 	Region *
	 
	Capacity
	 	 	6,089	 	 	 	346	 	 	 	187	 	 	 	1,157	 	 	 	507	 	 	 	146	 	 	 	3,268	 	 	 	241	 	 	 	238	 	 	 	 	 
	PCPs1
	 	 	22	 	 	 	3	 	 	 	1	 	 	 	4	 	 	 	3	 	 	 	1	 	 	 	6	 	 	 	2	 	 	 	2	 	 	 	 	 
	Number of Eligibles
	 	 	15,223	 	 	 	865	 	 	 	467	 	 	 	2,892	 	 	 	1,267	 	 	 	366	 	 	 	8,170	 	 	 	602	 	 	 	594	 	 	 	 	 

 

			
	1	 	Acceptable PCP specialty types include Family/General Practice or Internal Medicine

 

 

North East Region — PCP Capacity

Minimum PCP Capacity Requirements — ABD

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required:
	PCPs	 	Required	 	Champaign	 	Clark	 	Darke	 	Greene	 	Miami	 	Montgomery	 	Preble	 	Shelby	 	In-Region *
	 
	Capacity
	 	 	4,259	 	 	 	98	 	 	 	690	 	 	 	120	 	 	 	351	 	 	 	215	 	 	 	2,557	 	 	 	110	 	 	 	118	 	 	 	 	 
	PCPs1
	 	 	17	 	 	 	1	 	 	 	4	 	 	 	1	 	 	 	2	 	 	 	2	 	 	 	6	 	 	 	1	 	 	 	1	 	 	 	 	 
	Number of Eligibles
	 	 	10,648	 	 	 	245	 	 	 	1,724	 	 	 	300	 	 	 	877	 	 	 	538	 	 	 	6,392	 	 	 	276	 	 	 	296	 	 	 	 	 

 

			
	1	 	Acceptable PCP specialty types include Family/General Practice or Internal Medicine

 

 

North East Region — PCP Capacity

Minimum PCP Capacity Requirements — ABD

	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	 	 	 	 	Number
	 	 	 	 	 	 	 	 	 	 	of
	County	 	Capacity	 	PCPs1	 	Eligibles
	 
	 	 	 	 	 	 	 	 	 	 	 	 
	Total Required
	 	 	4,766	 	 	 	33	 	 	 	11,915	 
	Allen
	 	 	400	 	 	 	3	 	 	 	999	 
	Auglaize
	 	 	66	 	 	 	1	 	 	 	166	 
	Defiance
	 	 	102	 	 	 	1	 	 	 	254	 
	Fulton
	 	 	71	 	 	 	1	 	 	 	177	 
	Hancock
	 	 	152	 	 	 	2	 	 	 	379	 
	Hardin
	 	 	127	 	 	 	2	 	 	 	317	 
	Henry
	 	 	40	 	 	 	1	 	 	 	100	 
	Lucas
	 	 	2,833	 	 	 	9	 	 	 	7,082	 
	Mercer
	 	 	65	 	 	 	1	 	 	 	163	 
	Ottawa
	 	 	85	 	 	 	1	 	 	 	212	 
	Paulding
	 	 	68	 	 	 	1	 	 	 	169	 
	Putnam
	 	 	44	 	 	 	1	 	 	 	111	 
	Sandusky
	 	 	166	 	 	 	2	 	 	 	414	 
	Seneca
	 	 	179	 	 	 	2	 	 	 	447	 
	Van Wert
	 	 	70	 	 	 	1	 	 	 	174	 
	Williams
	 	 	91	 	 	 	1	 	 	 	227	 
	Wood
	 	 	170	 	 	 	2	 	 	 	425	 
	Wyandot
	 	 	40	 	 	 	1	 	 	 	99	 
	Additional Required: In-Region *
	 	 	 	 	 	 	 	 	 	 	 	 

 

			
	1	 	Acceptable PCP specialty types include Family/General Practice or Internal Medicine

 

 

North East Region — Practitioners

ABD Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	Provider Types	 	Providers1	 	Ashtabula	 	Cuyahoga	 	Erie	 	Geauga	 	Huron	 	Lake	 	Lorain	 	Medina	 	Providers 2
	 
	Cardiovascular
	 	 	6	 	 	 	 	 	 	 	3	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	2	 
	Dentists
	 	 	28	 	 	 	1	 	 	 	20	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	3	 	 	 	1	 	 	 	1	 
	Gastroenterology
	 	 	3	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	General Surgeons
	 	 	11	 	 	 	 	 	 	 	6	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	 	 
	Nephrology
	 	 	2	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Neurology
	 	 	3	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	OB/GYNs
	 	 	12	 	 	 	 	 	 	 	8	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	2	 
	Oncology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Orthopedists
	 	 	7	 	 	 	 	 	 	 	4	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	2	 
	Otolaryngologist
	 	 	3	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 
	Physical Med Rehab
	 	 	3	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Podiatry
	 	 	8	 	 	 	 	 	 	 	4	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	2	 
	Psychiatry
	 	 	11	 	 	 	 	 	 	 	5	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	3	 	 	 	 	 	 	 	3	 
	Urology
	 	 	4	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	Vision
	 	 	14	 	 	 	1	 	 	 	7	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	3	 

 

			
	1	 	All required providers must be located within the region.
	 
	2	 	Additional required providers may be located anywhere within the region.

 

 

North East Region — Practitioners

ABD Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	Provider Types	 	Providers1	 	Columbiana	 	Mahoning	 	Trumbull	 	Providers 2
	 
	Cardiovascular
	 	 	2	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 
	Dentists
	 	 	7	 	 	 	1	 	 	 	3	 	 	 	3	 	 	 	 	 
	Gastroenterology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	General Surgeons
	 	 	3	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	 	 
	Nephrology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Neurology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	OB/GYNs
	 	 	4	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	1	 
	Oncology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Orthopedists
	 	 	2	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 
	Otolaryngologist
	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 
	Physical Med Rehab
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Podiatry
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Psychiatry
	 	 	6	 	 	 	 	 	 	 	3	 	 	 	2	 	 	 	1	 
	Urology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Vision
	 	 	5	 	 	 	 	 	 	 	2	 	 	 	2	 	 	 	1	 

 

			
	1	 	All required providers must be located within the region.
	 
	2	 	Additional required providers may be located anywhere within
the region.

 

 

North East Region — Practitioners

ABD Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	Provider Types	 	Providers1	 	Ashland	 	Carroll	 	Holmes	 	Portage	 	Richland	 	Stark	 	Summit	 	Tuscarawas	 	Wayne	 	Providers 2
	 
	Cardiovascular
	 	 	3	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 
	Dentists
	 	 	14	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	4	 	 	 	6	 	 	 	1	 	 	 	 	 	 	 	 	 
	Gastroenterology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	General Surgeons
	 	 	7	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	2	 	 	 	 	 	 	 	1	 	 	 	2	 
	Nephrology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Neurology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	OB/GYNs
	 	 	6	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	4	 	 	 	 	 	 	 	 	 	 	 	 	 
	Oncology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Orthopedists
	 	 	4	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	2	 
	Otolaryngologist
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 
	Physical Med Rehab
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	Podiatry
	 	 	4	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	1	 
	Psychiatry
	 	 	6	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	3	 	 	 	 	 	 	 	 	 	 	 	1	 
	Urology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	Vision
	 	 	8	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	2	 	 	 	3	 	 	 	 	 	 	 	 	 	 	 	2	 

 

			
	1	 	All required providers must be located within the region.
	 
	2	 	Additional required providers may be located anywhere within the region.

 

 

North East Region — Practitioners

ABD Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	Provider Types	 	Providers1	 	Athens	 	Belmont	 	Coshocton	 	Gallia	 	Guernsey	 	Harrison	 	Jackson	 	Jefferson	 	Lawrence	 	Meigs	 	Monroe	 	Morgon	 	Muskingum	 	Noble	 	Vinton	 	Washington	 	Providers2
	 
	Cardiovascular
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Dentists
	 	 	8	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	2	 
	Gastroenterology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	General Surgeons
	 	 	5	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	Nephrology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Neurology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	OB/GYNs
	 	 	6	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 
	Oncology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Orthopedists
	 	 	4	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	3	 
	Otolaryngologist
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	Physical Med Rehab
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	Podiatry
	 	 	4	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	Psychiatry
	 	 	4	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	Urology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	Vision
	 	 	8	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 

 

			
	1	 	All required providers must be located within the region. 
	 
	2	 	Additional required providers may be located anywhere within the region.

 

 

North East Region — Practitioners

ABD Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	Provider Types	 	Providers1	 	Crawford	 	Delaware	 	Fairfield	 	Fayette	 	Franklin	 	Hocking	 	Knox	 	Licking	 	Logan	 	Madison	 	Marion	 	Morrow	 	Perry	 	Pickaway	 	Pike	 	Ross	 	Scioto	 	Union	 	Providers2
	 
	Cardiovascular
	 	 	5	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	3	 
	Dentists
	 	 	21	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	15	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 
	Gastroenterology
	 	 	3	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	General Surgeons
	 	 	10	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	5	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	1	 
	Nephrology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Neurology
	 	 	3	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	OB/GYNs
	 	 	10	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	6	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	Oncology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Orthopedists
	 	 	7	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	3	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 
	Otolaryngologist
	 	 	3	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	Physical Med Rehab
	 	 	3	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	Podiatry
	 	 	7	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	3	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	3	 
	Psychiatry
	 	 	10	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	5	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	4	 
	Urology
	 	 	4	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	Vision
	 	 	14	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	5	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	 	 

 

			
	1	 	All required providers must be located within the region.
	 
	2	 	Additional required providers may be located anywhere within the region.

 

 

North East Region — Practitioners

ABD Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	Provider Types	 	Providers1	 	Adams	 	Brown	 	Butler	 	Clermont	 	Clinton	 	Hamilton	 	Highland	 	Warren	 	Providers 2
	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	Cardiovascular
	 	 	4	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	2	 
	Dentists
	 	 	15	 	 	 	 	 	 	 	 	 	 	 	3	 	 	 	1	 	 	 	 	 	 	 	8	 	 	 	1	 	 	 	1	 	 	 	1	 
	Gastroenterology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	General Surgeons
	 	 	9	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	1	 	 	 	3	 	 	 	2	 	 	 	1	 	 	 	 	 
	Nephrology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Neurology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	OB/GYNs
	 	 	7	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	4	 	 	 	 	 	 	 	1	 	 	 	 	 
	Oncology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Orthopedists
	 	 	5	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	2	 
	Otolaryngologist
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 
	Physical Med Rehab
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	Podiatry
	 	 	5	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	2	 
	Psychiatry
	 	 	7	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	3	 	 	 	 	 	 	 	 	 	 	 	4	 
	Urology
	 	 	3	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	3	 
	Vision
	 	 	8	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	3	 	 	 	1	 	 	 	1	 	 	 	1	 

 

			
	1	 	All required providers must be located within the region.
	 
	2	 	Additional required providers may be located anywhere within the region.

 

 

North East Region — Practitioners

ABD Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	Provider Types	 	Providers1	 	Champaign	 	Clark	 	Darke	 	Greene	 	Miami	 	Montgomery	 	Preble	 	Shelby	 	Providers 2
	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	Cardiovascular
	 	 	3	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	2	 
	Dentists
	 	 	5	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	3	 	 	 	 	 	 	 	 	 	 	 	1	 
	Gastroenterology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	General Surgeons
	 	 	5	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	2	 
	Nephrology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Neurology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	OB/GYNs
	 	 	5	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	3	 	 	 	 	 	 	 	 	 	 	 	 	 
	Oncology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Orthopedists
	 	 	3	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 
	Otolaryngologist
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 
	Physical Med Rehab
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	Podiatry
	 	 	4	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	2	 
	Psychiatry
	 	 	5	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	2	 
	Urology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	Vision
	 	 	7	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	3	 	 	 	 	 	 	 	 	 	 	 	2	 

 

			
	1	 	All required providers must be located within the region.
	 
	2	 	Additional required providers may be located anywhere within the region.

 

 

North East Region — Practitioners

ABD Provider Panel Requirements

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 	Total	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Additional
	 	 	Required	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	Required
	Provider Types	 	Providers1	 	Allen	 	Auglaize	 	Defiance	 	Fulton	 	Hancock	 	Hardin	 	Henry	 	Lucas	 	Mercer	 	Ottawa	 	Paulding	 	Putnam	 	Sandusky	 	Seneca	 	Van Wert	 	Williams	 	Wood	 	Wyandot	 	Providers2
	 
	Cardiovascular
	 	 	3	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 
	Dentists
	 	 	11	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	6	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 
	Gastroenterology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	General Surgeons
	 	 	5	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 
	Nephrology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Neurology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	OB/GYNs
	 	 	6	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 
	Oncology
	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Orthopedists
	 	 	4	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 
	Otolaryngologist
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Physical Med Rehab
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Podiatry
	 	 	4	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 
	Psychiatry
	 	 	5	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	3	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Urology
	 	 	2	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 
	Vision
	 	 	7	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	2	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	1	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 

 

			
	1	 	All required providers must be located within the region.
	 
	2	 	Additional required providers may be located anywhere within the region.

 

 

Appendix I

Aged, Blind or Disabled (ABD) population

Page 1

APPENDIX I

PROGRAM INTEGRITY

ABD ELIGIBLE POPULATION

MCPs must comply with all applicable program integrity requirements, including those specified in
42 CFR 455 and 42 CFR 438 Subpart H.

	1.	 	Fraud and Abuse Program:
	 
	 	 	In addition to the specific requirements of OAC rule 5101:3-26-06, MCPs must have a program
that includes administrative and management arrangements or procedures, including a
mandatory compliance plan, to guard against fraud and abuse. The MCP’s compliance plan must
designate staff responsibility for administering the plan and include clear goals,
milestones or objectives, measurements, key dates for achieving identified outcomes, and
explain how the MCP will determine the compliance plan’s effectiveness.
	 
	 	 	In addition to the requirements in OAC rule 5101:3-26-06, the MCP’s compliance program which
safeguards against fraud and abuse must, at a minimum, specifically address the following:

	 	a.	 	Employee education about false claims recovery: In order to comply with Section 6032 of the
Deficit Reduction Act of 2005 MCPs must, as a condition of receiving Medicaid payment, do the
following:

	 	i.	 	establish and make readily available to all employees, including the MCP’s
management, the following written policies regarding false claims recovery:

	 	a.	 	detailed information about the federal False Claims Act and other state and
federal laws related to the prevention and detection of fraud, waste, and abuse,
including administrative remedies for false claims and statements as well as civil
or criminal penalties;
	 
	 	b.	 	the MCP’s policies and procedures for detecting and preventing fraud,
waste, and abuse; and
	 
	 	c.	 	the laws governing the rights of employees to be protected as
whistleblowers.

	 	ii.	 	include in any employee handbook the required written policies regarding
false claims recovery;
	 
	 	iii.	 	establish written policies for any MCP contractors and agents that provide detailed
information about the federal False Claims Act and other state and federal laws related to the
prevention and detection of fraud, waste, and abuse, including
administrative remedies for false claims and statements as well as

 

 

Appendix I

Aged, Blind or Disabled (ABD) population

Page 2

civil or criminal penalties; the laws
governing the rights of employees to be protected as whistleblowers; and the MCP’s policies and
procedures for detecting and preventing fraud, waste, and abuse. MCPs must make such information
readily available to their subcontractors; and

	 	iv.	 	disseminate the required written policies to all contractors and agents, who must abide by
those written policies.

	 	b.	 	Monitoring for fraud and abuse: The MCP’s program which safeguards against fraud and
abuse must specifically address the MCP’s prevention, detection, investigation, and
reporting strategies in at least the following areas:

	 	i.	 	Embezzlement and theft — MCPs must monitor activities on an ongoing basis to
prevent and detect activities involving embezzlement and theft (e.g., by staff,
providers, contractors, etc.) and respond promptly to such violations.
	 
	 	ii.	 	Underutilization of services — MCPs must monitor for the potential
underutilization of services by their members in order to assure that all
Medicaid-covered services are being provided, as required. If any underutilized
services are identified, the MCP must immediately investigate and, if indicated,
correct the problem(s) which resulted in such underutilization of services.
	 
	 	 	 	The MCP’s monitoring efforts must, at a minimum, include the following
activities: a) an annual review of their prior authorization procedures to
determine that they do not unreasonably limit a member’s access to
Medicaid-covered services; b) an annual review of the procedures providers
are to follow in appealing the MCP’s denial of a prior authorization
request to determine that the process does not unreasonably limit a
member’s access to Medicaid-covered services; and c) ongoing monitoring of
MCP service denials and utilization in order to identify services which
may be underutilized.
	 
	 	iii.	 	Claims submission and billing — On an ongoing basis, MCPs must identify and
correct claims submission and billing activities which are potentially fraudulent
including, at a minimum, double-billing and improper coding, such as upcoding and
bundling, to the satisfaction of ODJFS.

	 	c.	 	Reporting MCP fraud and abuse activities: Pursuant to OAC rule 5101:3-26-06, MCPs are
required to submit annually to ODJFS a report which summarizes the MCP’s fraud and abuse
activities for the previous year in each of the areas specified above. The MCP’s report
must also identify any proposed
changes to the MCP’s compliance plan for the coming year.

 

 

Appendix I

Aged, Blind or Disabled (ABD) population

Page 3

	 	d.	 	Reporting fraud and abuse: MCPs are
required to promptly report all instances of provider fraud and abuse to ODJFS and member fraud to
the CDJFS. The MCP, at a minimum, must report the following information on cases where the MCP’s
investigation has revealed that an incident of fraud and/or abuse has occurred:

	 	i.	 	provider’s name and Medicaid provider number or provider reporting number (PRN);
	 
	 	ii.	 	source of complaint;
	 
	 	iii.	 	type of provider;
	 
	 	iv.	 	nature of complaint;
	 
	 	v.	 	approximate range of dollars involved, if applicable;
	 
	 	vi.	 	results of MCP’s investigation and actions taken;
	 
	 	vii.	 	name(s) of other agencies/entities (e.g., medical board, law enforcement) notified by
MCP; and
	 
	 	viii.	 	legal and administrative disposition of case, including actions taken by law enforcement
officials to whom the case has been referred.

	 	e.	 	Monitoring for prohibited affiliations: The MCP’s policies and procedures for ensuring
that, pursuant to 42 CFR 438.610, the MCP will not knowingly have a relationship with individuals
debarred by Federal Agencies, as specified in Article XII of the Agreement.

	2.	 	Data Certification:
	 
	 	 	Pursuant to 42 CFR 438.604 and 42 CFR 438.606, MCPs are required to provide certification
as to the accuracy, completeness, and truthfulness of data and documents submitted to ODJFS
which may affect MCP payment.

	 	a.	 	MCP Submissions: MCPs must submit the appropriate ODJFS-developed certification
concurrently with the submission of the following data or documents:

	 	i.	 	Encounter Data [as specified in the Data Quality Appendix (Appendix L)]
	 
	 	ii.	 	Prompt Pay Reports [as specified in the Fiscal Performance Appendix
(Appendix J)]
	 
	 	iii.	 	Cost Reports [as specified in the Fiscal Performance Appendix (Appendix
J)]

 

 

Appendix I

Aged, Blind or Disabled (ABD) population

Page 4

	 	b.	 	Source of Certification: The above MCP data
submissions must be certified by one of the following:

	 	i.	 	The MCP’s Chief Executive Officer;
	 
	 	ii.	 	The MCP’s Chief Financial Officer, or
	 
	 	iii.	 	An individual who has delegated authority to sign for, or who reports directly
to, the MCP’s Chief Executive Officer or Chief Financial Officer.

ODJFS may also require MCPs to certify as to the accuracy, completeness, and
truthfulness of additional submissions.

 

 

APPENDIX J

FINANCIAL PERFORMANCE

ABD ELIGIBLE POPULATION

Molina

	1.	 	SUBMISSION OF FINANCIAL STATEMENTS AND REPORTS
	 
	 	 	MCPs must submit the following financial reports to ODJFS:

	 	a.	 	The National Association of Insurance Commissioners (NAIC) quarterly and annual Health
Statements (hereafter referred to as the “Financial Statements”), as outlined in Ohio
Administrative Code (OAC) rule 5101:3-26-09(B). The Financial Statements must include all
required Health Statement filings, schedules and exhibits as stated in the NAIC Annual
Health Statement Instructions including, but not limited to, the following sections:
Assets, Liabilities, Capital and Surplus Account, Cash Flow, Analysis of Operations by
Lines of Business, Five-Year Historical Data, and the Exhibit of Premiums, Enrollment and
Utilization. The Financial Statements must be submitted to BMHC even if the
Ohio Department of Insurance (ODI) does not require the MCP to submit these
statements to ODI. A signed hard copy and an electronic copy of the reports in the
NAIC-approved format must both be provided to ODJFS;
	 
	 	b.	 	Hard copies of annual financial statements for those entities who have an ownership
interest totaling five percent or more in the MCP or an indirect interest of five percent
or more, or a combination of direct and indirect interest equal to five percent or more in
the MCP;
	 
	 	c.	 	Annual audited Financial Statements prepared by a licensed independent external auditor
as submitted to the ODI, as outlined in OAC rule 5101:3-26-09(B);
	 
	 	d.	 	Medicaid Managed Care Plan Annual Ohio Department of Job and Family
Services (ODJFS) Cost Report and the auditor’s certification of the cost report, as
outlined in OAC rule 5101:3-26-09(B);
	 
	 	e.	 	Medicaid MCP Annual Restated Cost Report for the prior calendar year. The restated cost
report shall be audited upon BMHC request;
	 
	 	f.	 	Annual physician incentive plan disclosure statements and disclosure of and changes to
the MCP’s physician incentive plans, as outlined in OAC rule 5101:3-26-09(B);
	 
	 	g.	 	Reinsurance agreements, as outlined in OAC rule 5101:3-26-09(C);

 

 

Appendix J

Page 2

	 	h.	 	Prompt Pay Reports, in accordance with OAC rule 5101:3-26-09(B). A hard copy
and an electronic copy of the reports in the ODJFS-specified format must be provided to ODJFS;
	 
	 	i.	 	Notification of requests for information and copies of information released pursuant to
a tort action (i.e., third party recovery), as outlined in OAC rule 5101:3-26-09.1;
	 
	 	j.	 	Financial, utilization, and statistical reports, when ODJFS requests such reports, based
on a concern regarding the MCP’s quality of care, delivery of services, fiscal operations
or solvency, in accordance with OAC rule 5101:3-26-06(D);
	 
	 	k.	 	In accordance with ORC Section 5111.76 and Appendix C, MCP
Responsibilities, MCPs must submit ODJFS-specified franchise fee reports in hard copy
and electronic formats pursuant to ODJFS specifications.

	2.	 	FINANCIAL PERFORMANCE MEASURES AND STANDARDS
	 
	 	 	This Appendix establishes specific expectations concerning the financial performance of
MCPs. In the interest of administrative simplicity and nonduplication of areas of the ODI
authority, ODJFS’ emphasis is on the assurance of access to and quality of care. ODJFS will
focus only on a limited number of indicators and related standards to monitor plan
performance. The three indicators and standards for this contract period are identified
below, along with the calculation methodologies. The source for each indicator will be the
NAIC Quarterly and Annual Financial Statements.

Report Period: Compliance will be determined based on the annual Financial Statement.

	 	 	 	 	 	 	 
	 

	 	a.
	 	Indicator:
	 	Net Worth as measured by Net Worth Per Member
	 
	 	 	 	 	 	 
	 

	 	 	 	Definition:
	 	Net Worth = Total Admitted Assets minus Total Liabilities
divided by Total Members across all lines of business
	 
	 	 	 	 	 	 
	 

	 	 	 	Standard:
	 	For the financial report that covers calendar year 2007, a minimum net
worth per member of $172.00, as determined from the annual Financial Statement
submitted to ODI and the ODJFS.
	 
	 	 	 	 	 	 
	 

	 	 	 	 	 	The Net Worth Per Member (NWPM) standard is the Medicaid Managed
Care Capitation amount paid to the MCP during the preceding
calendar year, excluding the at-risk amount, expressed as a
per-member per-month figure, multiplied by the applicable
proportion below:

 

 

Appendix J

Page 3

	 	 	 	 	 	 	 
	 

	 	 	 	 	 	0.75 if the MCP had a total membership of 100,000 or more during
that calendar year
	 
	 	 	 	 	 	 
	 

	 	 	 	 	 	0.90 if the MCP had a total membership of less than 100,000 for
that calendar year
	 
	 	 	 	 	 	 
	 

	 	 	 	 	 	If the MCP did not receive Medicaid Managed Care Capitation
payments during the preceding calendar year, then the NWPM
standard for the MCP is the average Medicaid Managed Care
capitation amount paid to Medicaid-contracting MCPs during the
preceding calendar year, excluding the at-risk amount, multiplied
by the applicable proportion above.
	 
	 	 	 	 	 	 
	 

	 	b.
	 	Indicator:
	 	 Administrative Expense Ratio
	 
	 	 	 	 	 	 
	 

	 	 	 	Definition:
	 	 Administrative Expense Ratio = Administrative Expenses minus Franchise Fees divided by Total Revenue minus Franchise Fees
	 
	 	 	 	 	 	 
	 

	 	 	 	Standard:
	 	Administrative Expense Ratio not to exceed 15%, as determined from the annual Financial Statement submitted to ODI and ODJFS.
	 
	 	 	 	 	 	 
	 

	 	c.
	 	Indicator:
	 	Overall Expense Ratio
	 
	 	 	 	 	 	 
	 

	 	 	 	Definition:
	 	Overall Expense Ratio = The sum of the Administrative Expense Ratio and the
Medical Expense Ratio
	 
	 	 	 	 	 	 
	 

	 	 	 	 	 	Administrative Expense Ratio = Administrative Expenses minus Franchise Fees divided by Total Revenue minus Franchise Fees
	 
	 	 	 	 	 	 
	 

	 	 	 	 	 	Medical Expense Ratio = Medical Expenses divided by Total Revenue minus Franchise Fees
	 
	 	 	 	 	 	 
	 

	 	 	 	Standard:
	 	 Overall Expense Ratio not to exceed 100% as determined from the annual
Financial Statement submitted to ODI and ODJFS.

Penalty for noncompliance: Failure to meet any standard on 2.a., 2.b., or 2.c. above will
result in ODJFS requiring the MCP to complete a corrective action plan (CAP) and specifying
the date by which compliance must be demonstrated. Failure to meet the standard or
otherwise comply with the CAP by the specified date will result in a new membership freeze
unless ODJFS determines that the deficiency does not potentially jeopardize access to or
quality of care or affect the MCP’s ability to meet administrative requirements (e.g.,
prompt pay requirements). Justifiable reasons for noncompliance may include one-time events
(e.g., MCP investment in information system products).

If the financial statement is not submitted to ODI by the due date, the MCP
continues to be obligated to submit the report to ODJFS by ODI’s originally

 

 

Appendix J

Page 4

specified due date unless the MCP requests and is granted an extension by ODJFS.

Failure to submit complete quarterly and annual Financial Statements on a timely basis will
be deemed a failure to meet the standards and will be subject to the noncompliance
penalties listed for indicators 2.a., 2.b., and 2.c., including the imposition of a new
membership freeze. The new membership freeze will take effect at the first of the month
following the month in which the determination was made that the MCP was non-compliant for
failing to submit financial reports timely.

In addition, ODJFS will review two liquidity indicators if a plan demonstrates potential
problems in meeting related administrative requirements or the standards listed above. The
two standards, 2.d and 2.e, reflect ODJFS’ expected level of performance. At this time,
ODJFS has not established penalties for noncompliance with these standards; however, ODJFS
will consider the MCP’s performance regarding the liquidity measures, in addition to
indicators 2.a., 2.b., and 2.c., in determining whether to impose a new membership freeze,
as outlined above, or to not issue or renew a contract with an MCP. The source for each
indicator will be the NAIC Quarterly and annual Financial Statements.

Long-term investments that can be liquidated without significant penalty within 24 hours,
which a plan would like to include in Cash and Short-Term Investments in the next two
measurements, must be disclosed in footnotes on the NAIC Reports. Descriptions and amounts
should be disclosed. Please note that “significant penalty” for this purpose is any penalty
greater than 20%. Also, enter the amortized cost of the investment, the market value of the
investment, and the amount of the penalty.

	 	 	 	 	 	 	 
	 

	 	d.
	 	Indicator:
	 	Days Cash on Hand
	 
	 	 	 	 	 	 
	 

	 	 	 	Definition:
	 	Days Cash on Hand = Cash and Short-Term Investments
divided by (Total Hospital and Medical Expenses plus Total Administrative Expenses)
divided by 365.
	 
	 	 	 	 	 	 
	 

	 	 	 	Standard:
	 	Greater than 25 days as determined from the annual Financial Statement
submitted to ODI and ODJFS.
	 
	 	 	 	 	 	 
	 

	 	e.
	 	Indicator:
	 	Ratio of Cash to Claims Payable
	 
	 	 	 	 	 	 
	 

	 	 	 	Definition:
	 	Ratio of Cash to Claims Payable = Cash and Short-Term
Investments divided by claims Payable (reported and unreported).
	 
	 	 	 	 	 	 
	 

	 	 	 	Standard:
	 	Greater than 0.83 as determined from the annual Financial Statement
submitted to ODI and ODJFS.

 

 

Appendix J

Page 5

	3.	 	REINSURANCE REQUIREMENTS
	 
	 	 	Pursuant to the provisions of OAC rule 5101:3-26-09 (C), each MCP must carry reinsurance
coverage from a licensed commercial carrier to protect against inpatient-related medical
expenses incurred by Medicaid members.
	 
	 	 	
The annual deductible or retention amount for such insurance must be specified in the
reinsurance agreement and must not exceed $75,000.00, except as provided below. Except for
transplant services, and as provided below, this reinsurance must cover, at a minimum, 80%
of inpatient costs incurred by one member in one year, in excess of $75,000.00.
	 
	 	 	For transplant services, the reinsurance must cover, at a minimum, 50% of transplant
related costs incurred by one member in one year, in excess of $75,000.00.
	 
	 	 	An MCP may request a higher deductible amount and/or that the reinsurance cover less than
80% of inpatient costs in excess of the deductible amount. If the MCP does not have more
than 75,000 members in Ohio, but does have more than 75,000 members between Ohio and other
states, ODJFS may consider alternate reinsurance arrangements. However, depending on the
corporate structures of the Medicaid MCP, other forms of security may be required in
addition to reinsurance. These other security tools may include parental guarantees,
letters of credit, or performance bonds. In determining whether or not the request will be
approved, the ODJFS may consider any or all of the following:

	 	a.	 	whether the MCP has sufficient reserves available to pay unexpected claims;
	 
	 	b.	 	the MCP’s history in complying with financial indicators 2.a., 2.b., and
2.c., as specified in this Appendix;
	 
	 	c.	 	the number of members covered by the MCP;
	 
	 	d.	 	how long the MCP has been covering Medicaid or other members on a full risk
basis;
	 
	 	e.	 	risk based capital ratio of 2.5 or higher calculated from the last annual ODI financial
statement;
	 
	 	f.	 	graph/chart showing the claims history for reinsurance above the previously approved
deductible from the last calendar year.

The MCP has been approved to have a reinsurance policy with a deductible amount of $150,000
that covers 80% of inpatient costs in excess of the deductible amount for non-transplant
services.

 

 

Appendix J

Page 6

	 	 	Penalty for noncompliance: If it is determined that an MCP failed to have reinsurance
coverage, that an MCP’s deductible exceeds $75,000.00 without approval from ODJFS, or that
the MCP’s reinsurance for non-transplant services covers less than 80% of inpatient costs
in excess of the deductible incurred by one member for one year without approval from
ODJFS, then the MCP will be required to pay a monetary penalty to ODJFS. The amount of the
penalty will be the difference between the estimated amount, as determined by ODJFS, of
what the MCP would have paid in premiums for the reinsurance policy if it had been in
compliance and what the MCP did actually pay while it was out of compliance plus 5%. For
example, if the MCP paid $3,000,000.00 in premiums during the period of non-compliance and
would have paid $5,000,000.00 if the requirements had been met, then the penalty would be
$2,100,000.00.
	 
	 	 	If it is determined that an MCP’s reinsurance for transplant services covers less than 50%
of inpatient costs incurred by one member for one year, the MCP will be required to develop
a corrective action plan (CAP).
	 
	4.	 	PROMPT PAY REQUIREMENTS
	 
	 	 	In accordance with 42 CFR 447.46, MCPs must pay 90% of all submitted clean claims within 30
days of the date of receipt and 99% of such claims within 90 days of the date of receipt, unless
the MCP and its contracted provider(s) have established an alternative payment schedule that is
mutually agreed upon and described in their contract. The prompt pay requirement applies to the
processing of both electronic and paper claims for contracting and non-contracting providers by the
MCP and delegated claims processing entities.
	 
	 	 	The date of receipt is the date the MCP receives the claim, as indicated by its date stamp
on the claim. The date of payment is the date of the check or date of electronic payment
transmission. A claim means a bill from a provider for health care services that is
assigned a unique identifier. A claim does not include an
encounter form.
	 
	 	 	A “claim” can include any of the following: (1) a bill for services; (2) a line item of
services; or (3) all services for one recipient within a bill. A “clean claim” is a claim
that can be processed without obtaining additional information from the provider of a
service or from a third party.
	 
	 	 	Clean claims do not include payments made to a provider of service or a third party where
the timing of payment is not directly related to submission of a completed claim by the
provider of service or third party (e.g., capitation). A clean claim also does not include
a claim from a provider who is under investigation for fraud or abuse, or a claim under
review for medical necessity.
	 
	 	 	Penalty for noncompliance: Noncompliance with prompt pay requirements will result in
progressive penalties to be assessed on a quarterly basis, as outlined in Appendix N of the
Provider Agreement.

 

 

Appendix J

Page 7

	5.	 	PHYSICIAN INCENTIVE PLAN DISCLOSURE REQUIREMENTS
	 
	 	 	MCPs must comply with the physician incentive plan requirements stipulated in 42 CFR
438.6(h). If the MCP operates a physician incentive plan, no specific payment can be made
directly or indirectly under this physician incentive plan to a physician or physician
group as an inducement to reduce or limit medically necessary services furnished to an
individual.
	 
	 	 	If the physician incentive plan places a physician or physician group at substantial
financial risk [as determined under paragraph (d) of 42 CFR 422.208] for services that the
physician or physician group does not furnish itself, the MCP must assure that all
physicians and physician groups at substantial financial risk have either aggregate or
per-patient stop-loss protection in accordance with paragraph (f) of 42 CFR 422.208, and
conduct periodic surveys in accordance with paragraph (h) of 42 CFR 422.208.
	 
	 	 	In accordance with 42 CFR 417.479 and 42 CFR 422.210, MCPs must maintain copies of the
following required documentation and submit to ODJFS annually, no later than 30 days after
the close of the state fiscal year and upon any modification of the MCP’s physician
incentive plan:

	 	a.	 	A description of the types of physician incentive arrangements the MCP has in
place which indicates whether they involve a withhold, bonus, capitation, or other
arrangement. If a physician incentive arrangement involves a withhold or bonus,
the percent of the withhold or bonus must be specified.
	 
	 	b.	 	A description of information/data feedback to a physician/group on their:
1) adherence to evidence-based practice guidelines; and 2) positive and/or
negative care variances from standard clinical pathways that may impact
outcomes or costs. The feedback information may be used by the MCP for
activities such as physician performance improvement projects that include
incentive programs or the development of quality improvement initiatives.
	 
	 	c.	 	A description of the panel size for each physician incentive plan. If patients
are pooled, then the pooling method used to determine if substantial financial risk
exists must also be specified.
	 
	 	d.	 	If more than 25% of the total potential payment of a physician/group is at risk
for referral services, the MCP must maintain a copy of the results of the required
patient satisfaction survey and documentation verifying that the physician or
physician group has adequate stop-loss protection, including the type of coverage
(e.g., per member per year, aggregate), the

 

 

Appendix J

Page 8

threshold amounts, and any coinsurance required for amounts over the threshold.

Upon request by a member or a potential member and no later than 14
calendar days after the request, the MCP must provide the following
information to the member: (1) whether the MCP uses a physician incentive
plan that affects the use of referral services; (2) the type of incentive
arrangement; (3) whether stop-loss protection is provided; and (4) a
summary of the survey results if the MCP was required to conduct a survey.
The information provided by the MCP must adequately address the member’s
request.

	6.	 	NOTIFICATION OF REGULATORY ACTION
	 
	 	 	Any MCP notified by the ODI of proposed or implemented regulatory action must report such
notification and the nature of the action to ODJFS no later than one working day after
receipt from ODI. The ODJFS may request, and the MCP must provide, any additional
information as necessary to assure continued satisfaction of program requirements. MCPs may
request that information related to such actions be considered proprietary in accordance
with established ODJFS procedures. Failure to comply with this provision will result in an
immediate membership freeze.

 

 

Appendix K

Aged, Blind or Disabled (ABD) population

Page 1

APPENDIX K

QUALITY ASSESSMENT AND PERFORMANCE IMPROVEMENT PROGRAM

AND

EXTERNAL QUALITY REVIEW

ABD ELIGIBLE POPULATION

1. As required by federal regulation, 42 CFR 438.240, each managed care plan (MCP) must have an
ongoing Quality Assessment and Performance Improvement Program (QAPI) that is annually
prior-approved by the Ohio Department of Job and Family Services (ODJFS). The program must include
the following elements:

a. PERFORMANCE IMPROVEMENT PROJECTS

Each MCP must conduct performance improvement projects (PIPs), including those specified by
ODJFS. PIPs must achieve, through periodic measurements and intervention, significant and
sustained improvement in clinical and non-clinical areas which are expected to have a
favorable effect on health outcomes and satisfaction. MCPs must adhere to ODJFS PIP content
and format specifications.

All ODJFS-specified PIPs must be prior-approved by ODJFS. As part of the external quality
review organization (EQRO) process, the EQRO will assist MCPs with conducting PIPs by
providing technical assistance and will annually validate the PIPs. In addition, the MCP
must annually submit to ODJFS the status and results of each PIP.

ODJFS will identify the clinical and/or non-clinical study topics for the SFY 20098
Provider Agreement. Initiation of the PIPs will begin in the second year of participation
in the ABD Medicaid managed care program.

In addition, as noted in Appendix M, if an MCP fails to meet the Minimum Performance
Standard for selected Clinical Performance Measures, the MCP will be required to complete a
PIP.

b. UNDER- AND OVER-UTILIZATION

Each MCP must have mechanisms in place to detect under- and over-utilization of health care
services. The MCP must specify the mechanisms used to monitor utilization in its annual
submission of the QAPI program to ODJFS.

It should also be noted that pursuant to the program integrity provisions outlined in
Appendix I, MCPs must monitor for the potential under-utilization of services by their
members in order to assure that all Medicaid-covered services are being provided, as
required. If any under-utilized services are identified, the MCP must immediately
investigate and correct the problem(s) which resulted in such under-utilization of
services.

 

 

Appendix K

Aged, Blind or Disabled (ABD) population

Page 2

The MCP must conduct an ongoing review of service denials and must monitor utilization on
an ongoing basis in order to identify services which may be under-utilized.

c. SPECIAL HEALTH CARE NEEDS

Each MCP must have mechanisms in place to assess the quality and appropriateness of care
furnished to members with special health care needs. The MCP must specify the mechanisms
used in its annual submission of the QAPI program to ODJFS.

d. SUBMISSION OF PERFORMANCE MEASUREMENT DATA

Each MCP must submit clinical performance measurement data as required by ODJFS that
enables ODJFS to calculate standard measures. Refer to Appendix M “Performance Evaluation”
for a more comprehensive description of the clinical performance measures.

Each MCP must also submit clinical performance measurement data as required by ODJFS that
uses standard measures as specified by ODJFS. MCPs will be required to submit Health
Employer Data Information Set (HEDIS) audited data for measures that will be identified by
ODJFS for the SFY 2009 Provider Agreement.

The measures must have received a “report” designation from the HEDIS certified auditor and
must be specific to the Medicaid population. Data must be submitted annually and in an
electronic format. Data will be used for MCP clinical performance monitoring and will be
incorporated into comparative reports developed by the EQRO.

Initiation of submission of performance data will begin in the second year of participation
in the Medicaid managed care program.

	2.	 	EXTERNAL QUALITY REVIEW
	 
	 	 	In addition to the following requirements, MCPs must participate in external quality review
activities as outlined in OAC 5101:3-26-07.
	 
	 	 	a. EQRO ADMINISTRATIVE REVIEW AND NON-DUPLICATION OF MANDATORY ACTIVITIES
	 
	 	 	The EQRO will conduct administrative compliance assessments for each MCP every three (3)
years. The review will include, but not be limited to, the following domains as specified
by ODJFS: member rights and services, QAPI program, access standards, provider network,
grievance system, case management, coordination and continuity of care, and utilization
management. In accordance with 42 CFR 438.360 and 438.362, MCPs with accreditation from a
national accrediting organization approved by the Centers for Medicare and Medicaid Services (CMS)
may request a non-duplication exemption from certain specified components of the
administrative review. Non-duplication exemptions may not be requested for SFY 08.

 

 

Appendix K

Aged, Blind or Disabled (ABD) population

Page 3

b. ANNUAL REVIEW OF QAPI AND CASE MANAGEMENT PROGRAM

Each MCP must implement an evaluation process to review, revise, and/or update the QAPI
program. The MCP must annually submit its QAPI program for review and approval by ODJFS.

The annual QAPI and case management (refer to Appendix G) program submissions are subject
to an administrative review by the EQRO. If the EQRO identifies deficiencies during its
review, the MCP must develop and implement Corrective Action Plan(s) that are prior
approved by ODJFS. Serious deficiencies may result in immediate termination or non-renewal
of the provider agreement.

c. EXTERNAL QUALITY REVIEW PERFORMANCE

In accordance with OAC rule 5101:3-26-07, each MCP must participate in clinical or
non-clinical focused quality of care studies as part of the annual external quality review
survey. If the EQRO cites a deficiency in clinical or non-clinical performance, the MCP
will be required to complete a Corrective Action Plan (e.g., ODJFS technical assistance
session), Quality Improvement Directives or Performance Improvement Projects depending on
the severity of the deficiency. (An example of a deficiency is if an MCP fails to meet
certain clinical or administrative standards as supported by national evidence-based
guidelines or best practices.) Serious deficiencies may result in immediate termination
or non-renewal of the provider agreement. These quality improvement measures recognize the
importance of ongoing MCP performance improvement related to clinical care and service
delivery.

 

 

Appendix L

Aged, Blind or Disabled (ABD) population

Page 1

APPENDIX L

DATA QUALITY

ABD ELIGIBLE POPULATION

A high level of performance on the data quality measures established in this appendix is crucial in
order for the Ohio Department of Job and Family Services (ODJFS) to determine the value of the
Aged, Blind or Disabled (ABD) Medicaid Managed Health Care program and to evaluate Medicaid
consumers’ access to and quality of services. Data collected from MCPs are used in key performance
assessments such as the external quality review, clinical performance measures, utilization review,
care coordination and case management, and in determining incentives. The data will also be used in
conjunction with the cost reports in setting the premium payment rates. The following measures, as
specified in this appendix, will be calculated per MCP and include all Ohio Medicaid members
receiving services from the MCP (i.e., Covered Families and Children (CFC) and ABD membership, if
applicable): Encounter Data Omissions, Incomplete Outpatient Hospital Data, Rejected Encounters,
Acceptance Rate, Encounter Data Accuracy, and Generic Provider Number Usage.

Data sets collected from MCPs with data quality standards include: encounter data; case management
data; data used in the external quality review; members’ PCP data; and appeal and grievance data.

1. ENCOUNTER DATA

For detailed descriptions of the encounter data quality measures below, see ODJFS Methods for the
ABD and CFC Medicaid Managed Care Programs Data Quality Measures.

1.a. Encounter Data Completeness

Each MCP’s encounter data submissions will be assessed for completeness. The MCP is responsible for
collecting information from providers and reporting the data to ODJFS in accordance with program
requirements established in Appendix C, MCP Responsibilities. Failure to do so jeopardizes the
MCP’s ability to demonstrate compliance with other performance standards.

1.a.i. Encounter Data Volume

Measure: The volume measure for each service category, as listed in Table 2 below, is the rate of
utilization (e.g., discharges, visits) per 1,000 member months (MM) for the ABD program. The
measure will be calculated per MCP.

Report Period: The report periods for the SFY 2008 and SFY 2009 contract periods are listed in
Table 1. below.

 

 

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Table 1. Report Periods for the SFY 2008 and 2009 Contract Periods

	 	 	 	 	 	 	 
	 	 	Data Source:	 	 	 	 
	 	 	Estimated Encounter	 	Quarterly Report	 	 
	Report Period	 	Data File Update	 	Estimated Issue Date	 	Contract Period
	 
	 	 	 	 	 	 
	Qtr 1 2007

	 	July 2007
	 	August 2007
	 	SFY 2008
	 
	 	 	 	 	 
	Qtr 1, Qtr 2 2007

	 	October 2007
	 	November 2007	 
	 
	 	 	 	 	 
	Qtr 1 thru Qtr 3 2007

	 	January 2008
	 	February 2008	 
	 
	 	 	 	 	 
	Qtr 1 thru Qtr 4 2007

	 	April 2008
	 	May 2008	 
	 
	 	 	 	 	 	 
	Qtr 1 thru Qtr 4 2007, Qtr 1 2008

	 	July 2008
	 	August 2008
	 	SFY 2009
	 
	 	 	 	 	 
	Qtr 1 thru Qtr 4 2007,

Qtr 1, Qtr 2 2008

	 	October 2008
	 	November 2008	 
	 
	 	 	 	 	 
	Qtr 1 thru Qtr 4 2007,

Qtr 1 thru Qtr 3 2008

	 	January 2009
	 	February 2009	 
	 
	 	 	 	 	 
	Qtr 1 thru Qtr 4 2007,

Qtr 1 thru Qtr 4 2008

	 	April 2009
	 	May 2009	 

Qtr1 = January to March     Qtr2 = April to June     Qtr3 = July to September     Qtr 4 = October to December

Data Quality Standard: The utilization rate for all service categories listed in Table 2 must
be equal to or greater than the interim standards established in Table 2. below (Interim Standards
- Encounter Data Volume).

Statewide Approach: Prior to establishment of statewide minimum performance standards, ODJFS will
evaluate MCP performance using the interim standards for Encounter data volume. ODJFS will use the
first four quarters of data (i.e., full calendar year quarters) from all MCPs serving ABD program
membership to determine statewide minimum encounter volume data quality standards.

 

 

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Table 2. Interim Standards — Encounter Data Volume

	 	 	 	 	 	 	 	 	 
	 	 	 	 	Standard for	 	 
	 	 	 	 	Dates of	 	 
	 	 	 	 	Service	 	 
	 	 	Measure per	 	on or after	 	 
	Category	 	1,000/MM	 	1/1/2007	 	Description
	Inpatient 

Hospital

	 	Discharges
	 	 	2.7	 	 	General/acute care,
excluding newborns and
mental health and
chemical dependency
services
	 
	 	 	 	 	 	 	 	 
	Emergency 
Department

	 	Visits
	 	 	25.3	 	 	Includes physician and
hospital emergency
department encounters
	 
	 	 	 	 	 	 	 
	Dental

	 	 	 	25.5	 	 	Non-institutional and
hospital dental visits
	 
	 	 	 	 	 	 	 
	Vision

	 	 	 	5.3	 	 	Non-institutional and
hospital outpatient
optometry and
ophthalmology visits
	 
	 	 	 	 	 	 	 
	Primary and

Specialist Care

	 	 	 	116.6	 	 	Physician/practitioner and
hospital outpatient visits
	 
	 	 	 	 	 	 	 
	Ancillary
Services

	 	 	 	66.8	 	 	Ancillary visits
	 
	 	 	 	 	 	 	 	 
	
Behavioral
Health

	 	Service
	 	 	5.2	 	 	Inpatient and outpatient
behavioral encounters
	 
	 	 	 	 	 	 	 	 
	
Pharmacy

	 	Prescriptions
	 	 	246.1	 	 	Prescribed drugs

Determination of Compliance: Performance is monitored once every quarter for the entire report
period. If the standard is not met for every service category in all quarters of the report period,
then the MCP will be determined to be noncompliant for the report period.

Penalty for noncompliance: The first time an MCP is noncompliant with a standard for this measure,
ODJFS will issue a Sanction Advisory informing the MCP that any future noncompliance instances with
the standard for this measure will result in ODJFS imposing a monetary sanction. Upon all
subsequent measurements of performance, if an MCP is again determined to be noncompliant with the
standard, ODJFS will impose a monetary sanction (see Section 6.) of two percent of the current
month’s premium payment. Monetary sanctions will not be levied for consecutive quarters that an
MCP is determined to be noncompliant. If an MCP is noncompliant for three consecutive quarters,
membership will be frozen. Once the MCP is determined to be compliant with the standard and the
violations/deficiencies are resolved to the satisfaction of ODJFS, the penalties will be lifted, if
applicable, and monetary sanctions will be returned.

 

 

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1.a.ii. Encounter Data Omissions

Omission studies will evaluate the completeness of the encounter data.

Measure: This study will compare the medical records of members during the time of membership to
the encounters submitted. Omission rates will be calculated per MCP. The encounters documented in
the medical record that do not appear in the encounter data will be counted as omissions.

Report Period: In order to provide timely feedback on the omission rate of encounters, the report
period will be the most recent from when the measure is initiated. This measure is conducted
annually.

Medical records retrieval from the provider and submittal to ODJFS or its designee is an integral
component of the omission measure. ODJFS has optimized the sampling to minimize the number of
records required. This methodology requires a high record submittal rate. To aid MCPs in
achieving a high submittal rate, ODJFS will give at least an 8 week period to retrieve and submit
medical records as a part of the validation process. A record submittal rate will be calculated as
a percentage of the records requested for the study.

Data Quality Standard: The data quality standard is a maximum omission rate of 15% for studies with
report periods ending in CY 2007 and CY 2008.

Penalty for Noncompliance: The first time an MCP is noncompliant with a standard for this measure,
ODJFS will issue a Sanction Advisory informing the MCP that any future noncompliance instances with
the standard for this measure will result in ODJFS imposing a monetary sanction.

Upon all subsequent measurements of performance, if an MCP is again determined to be noncompliant
with the standard, ODJFS will impose a monetary sanction (see Section 6.) of one percent of the
current month’s premium payment. Once the MCP is performing at standard levels and
violations/deficiencies are resolved to the satisfaction of ODJFS, the money will be refunded.

1.a.iii. Incomplete Outpatient Hospital Data

ODJFS will be monitoring, on a quarterly basis, the percentage of hospital encounters which contain
a revenue code and CPT/HCPCS code. A CPT/HCPCS code must accompany certain revenue center codes.
These codes are listed in Appendix B of Ohio Administrative Code rule 5101:3-2-21 (fee-for-service
outpatient hospital policies) and in the methods for calculating the completeness measures.

 

 

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Measure: The percentage of outpatient hospital line items with certain revenue center codes,
as explained above, which had an accompanying valid procedure (CPT/HCPCS) code. The measure will be
calculated per MCP.

Report Period: The report periods for the SFY 2008 and SFY 2009 contract periods are listed in
Table 3. below.

Table 3. Report Periods for the SFY 2008 and 2009 Contract Periods

	 	 	 	 	 	 	 
	 	 	Data Source:	 	 	 	 
	 	 	Estimated Encounter	 	Quarterly Report	 	 
	Quarterly Report Periods	 	Data File Update	 	Estimated Issue Date	 	Contract Period
	Qtr 3 & Qtr 4 2004, 2005, 2006

Qtr 1 2007

	 	July 2007
	 	August 2007
	 	SFY 2008
	 
	 	 	 	 	 
	Qtr 3 & Qtr 4 2004, 2005, 2006

Qtr 1, Qtr 2 2007

	 	October 2007
	 	November 2007	 
	 
	 	 	 	 	 
	Qtr 4 2004, 2005, 2006

Qtr 1 thru Qtr 3 2007

	 	January 2008
	 	February 2008	 
	 
	 	 	 	 	 
	Qtr 1 thru Qtr 4: 2005, 2006, 2007

	 	April 2008
	 	May 2008	 
	 
	 	 	 	 	 	 
	Qtr 2 thru Qtr 4 2005,

Qtr 1 thru Qtr 4: 2006, 2007

Qtr 1 2008

	 	July 2008
	 	August 2008
	 	SFY 2009
	 
	 	 	 	 	 
	Qtr 3, Qtr 4: 2005,

Qtr 1 thru Qtr 4: 2006, 2007

Qtr 1, Qtr 2 2008

	 	October 2008
	 	November 2008	 
	 
	 	 	 	 	 
	Qtr 4: 2005,

Qtr 1 thru Qtr 4: 2006, 2007

Qtr 1 thru Qtr 3: 2008

	 	January 2009
	 	February 2009	 
	 
	 	 	 	 	 
	Qtr 1 thru Qtr 4: 2006, 2007, 2008

	 	April 2009
	 	May 2009	 

Qtr1 = January to March     Qtr2 = April to June     Qtr3 = July to September     Qtr4 = October to December

 

 

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Data Quality Standard: The data quality standard is a minimum rate of 95%.

Determination of Compliance: Performance is monitored once every quarter for all report periods.
For quarterly reports that are issued on or after July 1, 2007, an MCP will be determined to be
noncompliant for the quarter if the standard is not met in any report period and the initial
instance of noncompliance in a report period is determined on or after July 1, 2007. An initial
instance of noncompliance means that the result for the applicable report period was in compliance
as determined in the prior quarterly report, or the instance of noncompliance is the first
determination for an MCP’s first quarter of measurement.

Penalty for noncompliance: The first time an MCP is noncompliant with a standard for this measure,
ODJFS will issue a Sanction Advisory informing the MCP that any future noncompliance instances with
the standard for this measure will result in ODJFS imposing a monetary sanction.

Upon all subsequent quarterly measurements of performance, if an MCP is again determined to be
noncompliant with the standard, ODJFS will impose a monetary sanction (see Section 6) of one
percent of the current month’s premium payment. Once the MCP is performing at standard levels and
violations/deficiencies are resolved to the satisfaction of ODJFS, the money will be refunded.

1.a.iv. Rejected Encounters

Encounters submitted to ODJFS that are incomplete or inaccurate are rejected and reported back to
the MCPs on the Exception Report. If an MCP does not resubmit rejected encounters, ODJFS’ encounter
data set will be incomplete.

Measure 1 only applies to MCPs that have had Medicaid membership for more than one year.

Measure 1: The percentage of encounters submitted to ODJFS that are rejected. The measure will be
calculated per MCP.

Report Period: For the SFY 2008 contract period, performance will be evaluated using the following
report periods July — September 2007; October — December 2007; January — March 2008; April — June
2008. For the SFY 2009 contract period, performance will be evaluated using the following report
periods July — September 2008; October — December 2008; January — March 2009; April — June 2009.

Data Quality Standard for measure 1: Data Quality Standard 1 is a maximum encounter data rejection
rate of 10% for each file in the ODJFS-specified medium per format. The measure will be calculated
per MCP.

 

 

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Files in the ODJFS-specified medium per format that are totally rejected will not be
considered in the determination of noncompliance.

Determination of Compliance: Performance is monitored once every quarter. Compliance determination
with the standard applies only to the quarter under consideration and does not include performance
in previous quarters.

Penalty for noncompliance with the Data Quality Standard for measure 1: The first time an MCP is
noncompliant with a standard for this measure, ODJFS will issue a Sanction Advisory informing the
MCP that any future noncompliance instances with the standard for this measure will result in ODJFS
imposing a monetary sanction. Upon all subsequent measurements of performance, if an MCP is again
determined to be noncompliant with the standard, ODJFS will impose a monetary sanction (see Section
6.) of one percent of the current month’s premium payment. The monetary sanction will be applied
for each file type in the ODJFS-specified medium per format that is determined to be out of
compliance.

Once the MCP is performing at standard levels and violations/deficiencies are resolved to the
satisfaction of ODJFS, the money will be refunded.

Measure 2 only applies to MCPs that have had Medicaid membership for one year or less.

Measure 2: The percentage of encounters submitted to ODJFS that are rejected. The measure will be
calculated per MCP.

Report Period: The report period for Measure 2 is monthly. Results are calculated and performance
is monitored monthly. The first reporting month begins with the third month of enrollment.

Data Quality Standard for measure 2: The data quality standard is a maximum encounter data
rejection rate for each file in the ODJFS-specified medium per format as follows:

	 	 	 	 	 
	 
	 	Third through sixth month with membership:	 	50%
	 
	 	 	 	 
	 
	 	Seventh through twelfth month with membership:	 	25%

Files in the ODJFS-specified medium per format that are totally rejected will not be considered in
the determination of noncompliance.

Determination of Compliance: Performance is monitored once every month. Compliance determination
with the standard applies only to the month under consideration and does not include performance in
previous quarters.

Penalty for Noncompliance with the Data Quality Standard for measure 2: If the MCP is
determined to be noncompliant for either standard, ODJFS will impose a monetary sanction of one

 

 

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percent of the MCP’s current month’s premium payment. The monetary sanction will be applied
for each file type in the ODJFS-specified medium per format that is determined to be out of
compliance. The monetary sanction will be applied only once per file type per compliance
determination period and will not exceed a total of two percent of the MCP’s current month’s
premium payment. Once the MCP is performing at standard levels and violations/deficiencies are
resolved to the satisfaction of ODJFS, the money will be refunded. Special consideration will be
made for MCPs with less than 1,000 members.

1.a.v. Acceptance Rate

This measure only applies to MCPs that have had Medicaid membership for one year or less.

Measure: The rate of encounters that are submitted to ODJFS and accepted (i.e. accepted encounters
per 1,000 member months). The measure will be calculated per MCP.

Report Period: The report period for this measure is monthly. Results are calculated and
performance is monitored monthly. The first reporting month begins with the third month of
enrollment.

Data Quality Standard: The data quality standard is a monthly minimum accepted rate of encounters
for each file in the ODJFS-specified medium per format as follows:

	 	 	 	 	 
	 

	 	Third through sixth month with membership:	 	 
	 

	 	 	 	50 encounters per 1,000 MM for NCPDP

65 encounters per 1,000 MM for NSF

20 encounters per 1,000 MM for UB-92
	 
	 	 	 	 
	 

	 	Seventh through twelfth month of membership:	 	 
	 

	 	 	 	250 encounters per 1,000 MM for NCPDP

350 encounters per 1,000 MM for NSF

100 encounters per 1,000 MM for UB-92

Determination of Compliance: Performance is monitored once every month. Compliance determination
with the standard applies only to the month under consideration and does not include performance in
previous months.

Penalty for Noncompliance: If the MCP is determined to be noncompliant with the standard, ODJFS
will impose a monetary sanction of one percent of the MCP’s current month’s premium payment. The
monetary sanction will be applied for each file type in the ODJFS-specified medium per format that is determined to be out of compliance. The monetary
sanction will be applied only once per file type per compliance determination period and will not
exceed a total of two percent of

 

 

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the MCP’s current month’s premium payment. Once the MCP is performing at standard levels and
violations/deficiencies are resolved to the satisfaction of ODJFS, the money will be refunded.
Special consideration will be made for MCPs with less than 1,000 members.

1.a.vi. Informational Encounter Data Completeness Measure

The ‘Incomplete Data for Last Menstrual Period’ measure is informational only for the ABD
population. Although there is no minimum performance standard for this measure, results will be
reported and used as one component in monitoring the quality of data submitted to ODJFS by the
MCPs.

1.b. Encounter Data Accuracy

As with data completeness, MCPs are responsible for assuring the collection and submission of
accurate data to ODJFS. Failure to do so jeopardizes MCPs’ performance, credibility and, if not
corrected, will be assumed to indicate a failure in actual performance.

1.b.i. Encounter Data Accuracy Study

Measure: This accuracy study will compare the accuracy and completeness of payment data stored in
MCPs’ claims systems during the study period to payment data submitted to and accepted by ODJFS.
The measure will be calculated per MCP.

Payment information found in MCPs’ claims systems for paid claims that does not match payment
information found on a corresponding encounter will be counted as omissions.

Report Period: In order to provide timely feedback on the omission rate of encounters, the report
period will be the most recent from when the measure is initiated. This measure is conducted
annually.

Data Quality Standard for Measure: TBD for SFY 2008 and SFY 2009.

Penalty for Noncompliance: The first time an MCP is noncompliant with a standard for this measure,
ODJFS will issue a Sanction Advisory informing the MCP that any future noncompliance instances with
the standard for this measure will result in ODJFS imposing a monetary sanction.

Upon all subsequent measurements of performance, if an MCP is again determined to be noncompliant
with the standard, ODJFS will impose a monetary sanction (see Section 6.) of one percent of the
current month’s premium payment. Once the MCP is performing at standard levels and violations/deficiencies are resolved to the satisfaction of ODJFS, the money
will be refunded.

 

 

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1.b.ii. Generic Provider Number Usage

Measure: This measure is the percentage of non-pharmacy encounters with the generic provider
number. Providers submitting claims which do not have an MMIS provider number must be submitted to
ODJFS with the generic provider number 9111115. The measure will be calculated per MCP.

All other encounters are required to have the MMIS provider number of the servicing provider. The
report period for this measure is quarterly.

Report Period: For the SFY 2008 and SFY 2009 contract period, performance will be evaluated using
the report periods listed in 1.a.iii., Table 3.

Data Quality Standard: A maximum generic provider number usage rate of 10%.

Determination of Compliance: Performance is monitored once every quarter for all report periods.
For quarterly reports that are issued on or after July 1, 2007, an MCP will be determined to be
noncompliant for the quarter if the standard is not met in any report period and the initial
instance of noncompliance in a report period is determined on or after July 1, 2007. An initial
instance of noncompliance means that the result for the applicable report period was in compliance
as determined in the prior quarterly report, or the instance of noncompliance is the first
determination for an MCP’s first quarter of measurement.

Penalty for noncompliance: The first time an MCP is noncompliant with a standard for this measure,
ODJFS will issue a Sanction Advisory informing the MCP that any future noncompliance instances with
the standard for this measure will result in ODJFS imposing a monetary sanction. Upon all
subsequent measurements of performance, if an MCP is again determined to be noncompliant with the
standard, ODJFS will impose a monetary sanction (see Section 6.) of three percent of the current
month’s premium payment. Once the MCP is performing at standard levels and violations/deficiencies
are resolved to the satisfaction of ODJFS, the money will be refunded.

1.c. Timely Submission of Encounter Data

1.c.i. Timeliness

ODJFS recommends submitting encounters no later than thirty-five days after the end of the month in
which they were paid. ODJFS does not monitor standards specifically for timeliness, but the minimum
claims volume (Section 1.a.i.) and the rejected encounter (Section 1.a.iv.) standards are based on
encounters being submitted within this time frame.

 

 

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1.c.ii. Submission of Encounter Data Files in the ODJFS-specified medium per format

Information concerning the proper submission of encounter data may be obtained from the ODJFS
Encounter Data File Submission Specifications document. The MCP must submit a letter of
certification, using the form required by ODJFS, with each encounter data file in the
ODJFS-specified medium per format.

The letter of certification must be signed by the MCP’s Chief Executive Officer (CEO), Chief
Financial Officer (CFO), or an individual who has delegated authority to sign for, and who reports
directly to, the MCP’s CEO or CFO.

2. CASE MANAGEMENT DATA

ODJFS designed a case management system (CAMS) in order to monitor MCP compliance with program
requirements specified in Appendix G, Coverage and Services. Each MCP’s case management data
submissions will be assessed for completeness and accuracy. The MCP is responsible for submitting a
case management file every month. Failure to do so jeopardizes the MCP’s ability to demonstrate
compliance with case management requirements. For detailed descriptions of the case management
measures below, see ODJFS Methods for the ABD and CFC Medicaid Managed Care Programs Data Quality
Measures.

2.a. Case Management System Data Accuracy

2.a.i. Open Case Management Spans for Disenrolled Members

Measure: The percentage of the MCP’s case management records in CAMS for the ABD program that have
open case management date spans for members who have disenrolled from the MCP.

Report Period: January — March 2007, and April — June 2007 report periods. For the SFY 2008
contract period, July — September 2007, October — December 2007, January — March 2008, and

April — June 2008 report periods. For the SFY 2009 contract period, July — September 2008,
October — December 2008, January — March 2009, and April — June 2009 report periods.

Data Quality Standard: A rate of open case management spans for disenrolled members of no more than
1.0%.

Statewide Approach: MCPs will be evaluated using a statewide result specific for the ABD program,
including all regions in which an MCP has ABD membership. An MCP will not be evaluated until the
MCP has at least 3,000 ABD members statewide. As the ABD Medicaid managed care program expands statewide and regions become active in different months,
statewide results will include every region in which an MCP has membership [Example: MCP AAA has:
6,000 members in the South West region beginning in January 2007; 7,000 members in the West Central
region

 

 

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beginning in February 2007; and 8,000 members in the South East region beginning in March
2007. MCP AAA’s statewide results for the April-June 2007 report period will include data for the
South West, West Central, and South East regions.]

Penalty for noncompliance: If an MCP is noncompliant with the standard, then the ODJFS will issue a
Sanction Advisory informing the MCP that a monetary sanction will be imposed if the MCP is
noncompliant for any future report periods. Upon all subsequent semi-annual measurements of
performance, if an MCP is again determined to be noncompliant with the standard, ODJFS will impose
a monetary sanction of one-half of one percent of the current month’s premium payment. Once the MCP
is performing at standard levels and violations/deficiencies are resolved to the satisfaction of
ODJFS, the money will be refunded.

2.b. Timely Submission of Case Management Files

Data Quality Submission Requirement: The MCP must submit Case Management files on a monthly basis
according to the specifications established in ODJFS’ Case Management File and Submission
Specifications.

Penalty for noncompliance: See Appendix N, Compliance Assessment System, for the penalty for
noncompliance with this requirement.

3. EXTERNAL QUALITY REVIEW DATA

In accordance with federal law and regulations, ODJFS is required to conduct an independent quality
review of contracting managed care plans. The OAC rule 5101:3-26-07(C) requires MCPs to submit data
and information as requested by ODJFS or its designee for the annual external quality review.

Two information sources are integral to these studies: encounter data and medical records. Because
encounter data is used to draw samples for the clinical studies, quality must be sufficient to
ensure valid sampling.

An adequate number of medical records must then be retrieved from providers and submitted to ODJFS
or its designee in order to generalize results to all applicable members. To aid MCPs in achieving
the required medical record submittal rate, ODJFS will give at least an eight week period to
retrieve and submit medical records.

If an MCP does not complete a study because too few medical records are submitted, accurate
evaluation of clinical quality in the study area cannot be determined for the individual MCP and
the assurance of adequate clinical quality for the program as a whole is jeopardized.

 

 

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3.a. Independent External Quality Review

Measure: The percentage of requested records for a study conducted by the External Quality Review
Organization (EQRO) that are submitted by the managed care plan.

Report Period: The report period is one year. Results are calculated and performance is monitored
annually. Performance is measured with each review.

Data Quality Standard: A minimum record submittal rate of 85% for each clinical measure.

Penalty for noncompliance for Data Quality Standard: For each study that is completed during this
contract period, if an MCP is noncompliant with the standard, ODJFS will impose a non-refundable
$10,000 monetary sanction.

4. MEMBERS’ PCP DATA

The designated PCP is the physician who will manage and coordinate the overall care for ABD members
including those who have case management needs. The MCP must submit a Members’ Designated PCP file
every month. Specialists may and should be identified as the PCP as appropriate for the member’s
condition per the specialty types specified for the ABD population in
ODJFS Member’s PCP Data File
and Submission Specifications; however, no ABD member may have more than one PCP identified for a
given month.

4.a. Timely submission of Member’s PCP Data

Data Quality Submission Requirement: The MCP must submit a Members’ Designated PCP Data files on a
monthly basis according to the specifications established in ODJFS Member’s PCP Data File and
Submission Specifications.

Penalty for noncompliance: See Appendix N, Compliance Assessment System, for the penalty for
noncompliance with this requirement.

4.b. Designated PCP for newly enrolled members

Measure: The percentage of MCP’s newly enrolled members who were designated a PCP by their
effective date of enrollment.

Report Periods: For the SFY 2007 contract period, performance will be evaluated quarterly using the
January — March 2007 and April — June 2007 report periods. For the SFY 2008 contract period,
performance will be evaluated quarterly using the July-September 2007, October — December 2007,
January — March 2008 and April — June 2008 report periods. For the SFY 2009 contract period,
performance will be evaluated quarterly using the July-September 2008, October — December 2008,
January — March 2009 and April — June 2009 report periods.

Data Quality Standard: A minimum rate of 65% of new members with PCP designation by

 

 

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their effective date of enrollment for quarter 3 and quarter 4 of SFY 2007. A minimum rate of
75% of new members with PCP designation by their effective date of enrollment for quarter 1 and
quarter 2 of SFY 2008. A minimum rate of 85% of new members with PCP designation by their effective
date of enrollment for quarter 3 and quarter 4 of SFY 2008. A minimum rate of 85% of new members
with PCP designation by their effective date of enrollment for SFY 2009.

Statewide Approach: MCPs will be evaluated using a statewide result, including all regions in which
an MCP has ABD membership. An MCP will not be evaluated until the MCP has at least 3,000 ABD
members statewide.

Penalty for noncompliance: If an MCP is noncompliant with the standard, ODJFS will impose a
monetary sanction of one-half of one percent of the current month’s premium payment. Once the MCP
is performing at standard levels and violations/deficiencies are resolved to the satisfaction of
ODJFS, the money will be refunded. As stipulated in OAC rule 5101:3-26-08.2, each new member must
have a designated primary care physician (PCP) prior to their effective date of coverage.
Therefore, MCPs are subject to additional corrective action measures under Appendix N, Compliance
Assessment System, for failure to meet this requirement.

5. APPEALS AND GRIEVANCES DATA

Pursuant to OAC rule 5101:3-26-08.4, MCPs are required to submit information at least monthly to
ODJFS regarding appeal and grievance activity. ODJFS requires these submissions to be in an
electronic data file format pursuant to the Appeal File and Submission Specifications and Grievance
File and Submission Specifications.

The appeal data file and the grievance data file must include all appeal and grievance activity,
respectively, for the previous month, and must be submitted by the ODJFS-specified due date. These
data files must be submitted in the ODJFS-specified format and with the ODJFS-specified filename in
order to be successfully processed.

Penalty for noncompliance: MCPs who fail to submit their monthly electronic data files to the ODJFS
by the specified due date or who fail to resubmit, by no later than the end of that month, a file
which meets the data quality requirements will be subject to penalty as stipulated under the
Compliance Assessment System (Appendix N).

6. NOTES

6.a. Penalties, Including Monetary Sanctions, for Noncompliance

Penalties for noncompliance with standards outlined in this appendix, including monetary sanctions,
will be imposed as the results are finalized. With the exception of Sections 1.a.i., 1.a.iii.,
1.a.iv., 1.a.v., and 1.b.ii no monetary sanctions described in this appendix will be imposed if the
MCP is in its first contract year of Medicaid program participation. Notwithstanding the penalties specified
in this Appendix, ODJFS reserves the right to apply the most appropriate penalty to the area of

 

 

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deficiency identified when an MCP is determined to be noncompliant with a standard. Monetary
penalties for noncompliance with any individual measure, as determined in this appendix, shall not
exceed $300,000 during each evaluation.

Refundable monetary sanctions will be based on the premium payment in the month of the cited
deficiency and due within 30 days of notification by ODJFS to the MCP of the amount.

Any monies collected through the imposition of such a sanction will be returned to the MCP (minus
any applicable collection fees owed to the Attorney General’s Office, if the MCP has been
delinquent in submitting payment) after the MCP has demonstrated full compliance with the
particular program requirement and the violations/deficiencies are resolved to the satisfaction of
ODJFS. If an MCP does not comply within two years of the date of notification of noncompliance,
then the monies will not be refunded.

6.b. Combined Remedies

If ODJFS determines that one systemic problem is responsible for multiple deficiencies, ODJFS may
impose a combined remedy which will address all areas of deficient performance. The total fines
assessed in any one month will not exceed 15% of the MCP’s monthly premium payment for the Ohio
Medicaid program.

6.c. Membership Freezes

MCPs found to have a pattern of repeated or ongoing noncompliance may be subject to a membership
freeze.

6.d. Reconsideration

Requests for reconsideration of monetary sanctions and enrollment freezes may be submitted as
provided in Appendix N, Compliance Assessment System.

6.e. Contract Termination, Nonrenewals, or Denials

Upon termination either by the MCP or ODJFS, nonrenewal, or denial of an MCP provider agreement,
all previously collected refundable monetary sanctions will be retained by ODJFS.

 

 

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APPENDIX M

PERFORMANCE EVALUATION

ABD ELIGIBLE POPULATION

This appendix establishes minimum performance standards for managed care plans (MCPs) in key
program areas, under the Agreement. Standards are subject to change based on the revision or update
of applicable national standards, methods, benchmarks, or other factors as deemed relevant.
Performance will be evaluated in the categories of Quality of Care, Access, Consumer Satisfaction,
and Administrative Capacity. Each performance measure has an accompanying minimum performance
standard. MCPs with performance levels below the minimum performance standards will be required to
take corrective action. All performance measures, as specified in this appendix, will be calculated
per MCP and include only members in the ABD Medicaid managed care program. Selected measures in
this appendix will be used to determine incentives as specified in Appendix O, Pay for Performance
(P4P).

1. QUALITY OF CARE

1.a. Independent External Quality Review

In accordance with federal law and regulations, state Medicaid agencies must annually provide for
an external quality review of the quality outcomes and timeliness of, and access to, services
provided by Medicaid-contracting MCPs [(42 CFR 438.204(d)]. The external review assists the state
in assuring MCP compliance with program requirements and facilitates the collection of accurate and
reliable information concerning MCP performance.

Measure: The independent external quality review covers both an administrative review and focused
quality of care studies as outlined in Appendix K.

Report Period: Performance will be evaluated using the reviews conducted during SFY 2008.

Action Required for Deficiencies: For all reviews conducted during the contract period, if the EQRO
cites a deficiency in the administrative review or quality of care studies, the MCP will be
required to complete a Corrective Action Plan, Quality Improvement Directive, or Performance
Improvement Project as outlined in Appendix K of the Agreement. Serious deficiencies may result in
immediate termination or non-renewal of the Agreement.

1.b. Members with Special Health Care Needs (MSHCN)

Given the substantial proportion of members with chronic conditions and co-morbidities in the ABD
population, one of the quality of care initiatives of the ABD Medicaid
managed care program focuses on case management. In order to ensure state compliance with the
provisions of 42 CFR 438.208, the Bureau of Managed Health Care established Members with Special
Health Care Needs (MSHCN) basic program requirements as set forth in Appendix G, Coverage and
Services of the

 

 

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Agreement, and corresponding minimum performance standards as described below. The purpose of these
measures is to provide appropriate and targeted case management services to MSHCN who have specific
diagnoses and/or who require high-cost or extensive services. Given the expedited schedule for
implementing the ABD Medicaid managed care program, coupled with the challenges facing a new
Medicaid program in the State of Ohio, the minimum performance standards for the case management
requirements for MSHCN are phased in throughout SFY 2007 and SFY 2008. The minimum standards for
these performance measures will be fully phased in by no later than SFY 2009. For detailed
methodologies of each measure, see ODJFS Methods for the ABD Medicaid Managed Care Program’s Case
Management Performance Measures.

1.b.i Case Management of Members

Measure: The average monthly case management rate for members who have at least three months of
consecutive enrollment in one MCP.

Report Period: For the SFY 2007 contract period, April — June 2007 report period. For the SFY 2008
contract period, July — September 2007, October — December 2007, January — March 2008, and April
— June 2008 report periods. For the SFY 2009 contract period, July — September 2008, October —
December 2008, January — March 2009, and April — June 2009 report periods.

Statewide Approach: MCPs will be evaluated using a statewide result, including all regions in which
an MCP has membership. An MCP will not be evaluated until the MCP has at least 3,000 members
statewide who have had at least three months of continuous enrollment during each month of the
entire report period. As the ABD Medicaid managed care program expands statewide and regions become
active in different months, statewide results will include every region in which an MCP has
membership [Example: MCP AAA has: 6,000 members in the South West region beginning in January
2007; 7,000 members in the West Central region beginning in February 2007; and 8,000 members in the
South East region beginning in March 2007. MCP AAA’s statewide results for the April-June 2007
report period will include case management rates for all members who meet minimum continuous
enrollment criteria for this measure in: the South West region for April 2007’s monthly rate
calculation; the South West and West Central regions for May 2007’s monthly rate calculation; and
the South West, West Central, and South East regions for June 2007’s monthly rate calculation.]

Minimum Performance Standard: For the fourth quarters of SFY 2007, a case management rate of 30%.
For the first and second quarters of SFY 2008, a case management rate of 30%. For the third and
fourth quarters of SFY 2008, a case management rate of 35%. For the first and second quarters of SFY 2009, a case management rate of
40%. For the third and fourth quarters of SFY 2009, a case management rate of 45%.

Penalty for Noncompliance: The first time an MCP is noncompliant with a standard for this measure,
ODJFS will issue a Sanction Advisory informing the MCP that any future noncompliance instances with
the standard for this measure will result in ODJFS imposing a monetary sanction. Upon all
subsequent measurements of performance, if an MCP is again determined to be

 

 

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noncompliant with the standard, ODJFS will impose a monetary sanction (see Section 5) of two
percent of the current month’s premium payment. Monetary sanctions will not be levied for
consecutive quarters that an MCP is determined to be noncompliant. If an MCP is noncompliant for a
subsequent quarter, new member selection freezes or a reduction of assignments will occur as
outlined in Appendix N of the Provider Agreement. Once the MCP is performing at standard levels and
the violations/deficiencies are resolved to the satisfaction of ODJFS, the penalties will be
lifted, if applicable, and monetary sanctions will be returned.

1.b.ii. Case Management of Members with an ODJFS-Mandated Condition

Measure 1: The percent of members with a positive identification through an ODJFS administrative
review of data for the ODJFS-mandated case management condition of asthma who have had at least
three consecutive months of enrollment in one MCP that are case managed.

Measure 2: The percent of members with a positive identification through an ODJFS administrative
review of data for the ODJFS-mandated case management condition of chronic obstructive pulmonary
disease who have had at least three consecutive months of enrollment in one MCP that are case
managed.

Measure 3: The percent of members with a positive identification through an ODJFS administrative
review of data for the ODJFS-mandated case management condition of congestive heart failure who
have had at least three consecutive months of enrollment in one MCP that are case managed.

Measure 4: The percent of members with a positive identification through an ODJFS administrative
review of data for the ODJFS-mandated case management condition of severe mental illness who have
had at least three consecutive months of enrollment in one MCP that are case managed.

Measure 5: The percent of members with a positive identification through an ODJFS administrative
review of data for the ODJFS-mandated case management condition of high risk or high cost substance
abuse disorders who have had at least three consecutive months of enrollment in one MCP that are
case managed.

Measure 6: The percent of members with a positive identification through an ODJFS administrative
review of data for the ODJFS-mandated case management condition of severe cognitive and/or
developmental limitation who have had at least three consecutive months of enrollment in one MCP
that are case managed.

Measure 7: The percent of members with a positive identification through an ODJFS administrative
review of data for the ODJFS-mandated case management condition of diabetes who have had at least
three consecutive months of enrollment in one MCP that are case managed.

Measure 8: The percent of members with a positive identification through an ODJFS administrative
review of data for the ODJFS-mandated case management condition of non-mild hypertension who have
had at least three consecutive months of enrollment in one MCP that are case managed.

 

 

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Measure 9: The percent of members with a positive identification through an ODJFS administrative
review of data for the ODJFS-mandated case management condition of coronary arterial disease who
have had at least three consecutive months of enrollment in one MCP that are case managed.

Report
Periods for Measures 1 — 9: For the SFY 2007 contract period April — June 2007 report
periods. For the SFY 2008 contract period, July — September 2007, October — December 2007,
January — March 2008, and April — June 2008 report periods. For the SFY 2009 contract period,
July — September 2008, October — December 2008, January — March 2009, and April — June 2009
report periods.

Statewide Approach: MCPs will be evaluated using a statewide result, including all regions in which
an MCP has membership. An MCP will not be evaluated until the MCP has at least 3,000 members
statewide who have had at least three months of continuous enrollment during each month of the
entire report period. As the ABD Medicaid managed care programs expands statewide and regions
become active in different months, statewide results will include every region in which an MCP has
membership [Example: MCP AAA has: 6,000 members in the South West region beginning in January
2007; 7,000 members in the West Central region beginning in February 2007; and 8,000 members in the
South East region beginning in March 2007. MCP AAA’s statewide results for the April-June 2007
report period will include case management rates for all members in the South West, West Central,
and South East regions who are identified through the administrative data review as having a
mandated condition and are continuously enrolled for at least three consecutive months in one MCP.]

Minimum Performance Standard for Measures 1, 2, 3, 7, 8 and 9: For the fourth quarter of SFY 2007,
a case management rate of 60%. For the first and second quarters of SFY 2008, a case management
rate of 60%. For the third and fourth quarters of SFY 2008, a case management rate of 65%. For the
first and second quarters of SFY 2009, a case management rate of 75%. For the third and fourth
quarters of SFY 2009, a case management rate of 75%.

Minimum Performance Standard for Measures 4-6: For the first and second quarters of SFY 2008, a
case management rate of 30%. For the third and fourth quarters of SFY 2008, a case management rate
of 35%. For SFY 2009, the case management rate is TBD.

Penalty for Noncompliance for Measures 1-9: The first time an MCP is noncompliant with a standard
for this measure, ODJFS will issue a Sanction Advisory informing the MCP that any future
noncompliance instances with the standard for this measure will result in ODJFS imposing a monetary
sanction. Upon all subsequent measurements of performance, if an MCP is again determined to be
noncompliant with the standard, ODJFS will impose a monetary sanction (see Section 5) of two
percent of the current month’s premium payment. Monetary sanctions will not be levied for
consecutive quarters that an MCP is determined to be noncompliant. If an MCP is noncompliant for a
subsequent quarter, new member selection freezes or a reduction of assignments will
occur as outlined in Appendix N of the Provider Agreement. Once the MCP is performing at standard
levels and the violations/deficiencies are resolved to the satisfaction of ODJFS, the penalties
will be lifted, if applicable, and monetary sanctions will be returned.

1.c. Clinical Performance Measures

 

 

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MCP performance will be assessed based on the analysis of submitted encounter data for each year.
For certain measures, standards are established; the identification of these standards is not
intended to limit the assessment of other indicators for performance improvement activities.
Performance on multiple measures will be assessed and reported to the MCPs and others, including
Medicaid consumers.

The clinical performance measures described below closely follow the National Committee for Quality
Assurance’s (NCQA) Health Plan Employer Data and Information Set (HEDIS). NCQA may annually change
its method for calculating a measure. These changes can make it difficult to evaluate whether
improvement occurred from a prior year. For this reason, ODJFS will use the same methods to
calculate the baseline results and the results for the period in which the MCP is being held
accountable. For example, the same methods are used to calculate calendar year 2008 results (the
baseline period) and calendar year 2009 results. The methods will be updated and a new baseline
will be created during 2009 for calendar year 2010 results. These results will then serve as the
baseline to evaluate whether improvement occurred from calendar year 2009 to calendar year 2010.
Clinical performance measure results will be calculated after a sufficient amount of time has
passed after the end of the report period in order to allow for claims runout. For a comprehensive
description of the clinical performance measures below, see ODJFS Methods for Clinical Performance
Measures, ABD Medicaid Managed Care Program. Performance standards are subject to change, based on
the revision or update of NCQA methods or other national standards, methods or benchmarks.

MCPs will be evaluated using a statewide result, including all regions in which an MCP has
membership. ODJFS will use the first calendar year of an MCP’s ABD managed care program membership
as the baseline year (i.e., CY2007). The baseline year will be used to determine performance
standards and targets; baseline data will come from a combination of FFS claims data and MCP
encounter data. For those performance measures that require two calendar years of baseline data,
the additional calendar year (i.e., the calendar year prior to the first calendar year of ABD
managed care program membership, i.e., CY2006) data will come from FFS claims data.

An MCP’s second calendar year of ABD managed care program membership (i.e., CY2008) will be the
initial report period of evaluation for performance measures that require one calendar year of
baseline data (i.e., CY2007), and for performance measures that require two calendar years of
baseline data (i.e., CY2006 and CY2007).

Report Period: For the SFY 2008 contract period, performance will be evaluated using the January -
December 2007 report period and may be adjusted based on the number of months of ABD managed care
membership. For the SFY 2009 contract period, performance will be
evaluated using the January —
December 2008 report period.

1.c.i. Congestive Heart Failure (CHF) — Inpatient Hospital Discharge Rate

 

 

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Measure: The number of acute inpatient hospital discharges in the reporting year where the
principal diagnosis was CHF, per thousand member months, for members who had a diagnosis of CHF in
the year prior to the reporting year.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results. (For example, if last
year’s results were TBD%, then the difference between the target and last year’s results is TBD%.
In this example, the standard is an improvement in performance of TBD% of this difference or TBD%.
In this example, results of TBD% or better would be compliant with the standard.)

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.ii. Congestive Heart Failure (CHF) — Emergency Department (ED) Utilization Rate

Measure: The number of emergency department visits in the reporting year where the primary
diagnosis was CHF, per thousand member months, for members who had a diagnosis of CHF in the year
prior to the reporting year.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.iii. Congestive Heart Failure (CHF) — Cardiac Related Hospital Readmission

Measure: The rate of cardiac related readmissions during the reporting period for
members who had a diagnosis of CHF in the year prior to the reporting period. A readmission is
defined as a cardiac related admission that occurs within 30 days of a prior cardiac related
admission.

Target: TBD.

 

 

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Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous year’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.iv. Coronary Artery Disease (CAD) — Inpatient Hospital Discharge Rate

Measure: The number of acute inpatient hospital discharges in the reporting year where the primary
diagnosis was CAD, per thousand member months, for members who had a diagnosis of CAD in the year
prior to the reporting year.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%,
then the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.v. Coronary Artery Disease (CAD) — Emergency Department (ED) Utilization Rate

Measure: The number of emergency department visits in the reporting year where the principal
diagnosis was CAD, per thousand member months, for members who had a diagnosis of CAD in the year
prior to the reporting year.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below
TBD%, then the MCP is required to complete a Performance Improvement Project, as described in
Appendix K, Quality Assessment and Performance Improvement Program, to address the area of
noncompliance. If the standard is not met and the results are at or above TBD%, then ODJFS will
issue a Quality Improvement Directive which will notify the MCP of noncompliance and may outline
the steps that the MCP must take to improve the results.

 

 

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1.c.vi. Coronary Artery Disease (CAD) — Cardiac Related Hospital Readmission

Measure: The rate of cardiac related readmissions in the reporting year for members who had a
diagnosis of CAD in the year prior to the reporting year. A readmission is defined as a cardiac
related admission that occurs within 30 days of a prior cardiac related admission.

Target: TBD.

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous year’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of
noncompliance. If the standard is not met and the results are at or above TBD%, then ODJFS will
issue a Quality Improvement Directive which will notify the MCP of noncompliance and may outline
the steps that the MCP must take to improve the results.

1.c.vii. Coronary Artery Disease (CAD) — Beta Blocker Treatment after Heart Attack

The evaluation report period for this measure is CY 2008 only.

Measure: The percentage of members 35 years of age and older as of December 31st of the
reporting year who were hospitalized from January 1 — December 24th of the reporting
year with a diagnosis of acute myocardial infarction (AMI) and who received an ambulatory
prescription for beta blockers within seven days of discharge.

Target: TBD.

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous year’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.viii. Persistence of Beta Blocker Treatment after Heart Attack

The initial report period of evaluation for this measure is CY 2009. This measure will replace the

 

 

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Coronary Artery Disease (CAD) — Beta Blocker Treatment after Heart Attack measure (1.c.vii.) in
the P4P for SFY 2010.

Measure: The percentage of members 35 years of age and older as of December 31st of the
reporting year who were hospitalized and discharged alive from July 1 of the year prior to the
reporting year to June 30 of the measurement year with a diagnosis of acute myocardial information
(AMI) and who received persistent beta-blocker treatment for six months after discharge.

Target: TBD.

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous year’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of
noncompliance. If the standard is not met and the results are at or above TBD%, then ODJFS will
issue a Quality Improvement Directive which will notify the MCP of noncompliance and may outline
the steps that the MCP must take to improve the results.

			
	1.c.ix.	 	Coronary Artery Disease (CAD) — Cholesterol Management for Patients with
Cardiovascular Conditions/LDL-C Screening Performed

Measure: The percentage of members who had a diagnosis of CAD in the year prior to the reporting
year, who were enrolled for at least 11 months in the reporting year, and who received a lipid
profile during the reporting year.

Target: TBD.

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous year’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.x. Hypertension — Inpatient Hospital Discharge Rate

 

 

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Measure: The number of acute inpatient hospital discharges in the reporting year where the primary
diagnosis was non-mild hypertension, per thousand member months, for members who had a diagnosis of
non-mild hypertension in the year prior to the reporting year.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.xi. Hypertension — Emergency Department (ED) Utilization Rate

Measure: The number of emergency department visits in the reporting year where the principal
diagnosis was non-mild hypertension, per thousand member months, for members who had a diagnosis of
non-mild hypertension in the year prior to the reporting year.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.xii. Diabetes — Inpatient Hospital Discharge Rate

Measure: The number of acute inpatient hospital discharges in the reporting year where the
principal diagnosis was diabetes, per thousand member months, for members identified as diabetic in
the year prior to the reporting year.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

 

 

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Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.xiii. Diabetes — Emergency Department (ED) Utilization Rate

Measure: The number of emergency department visits in the reporting year where the primary
diagnosis was diabetes, per thousand member months, for members identified as diabetic in the year
prior to the reporting year.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.xiv. Diabetes — Eye Exam

Measure: The percentage of diabetic members who were enrolled for at least 11 months during the
reporting year, who received one or more retinal or dilated eye exams from an ophthalmologist or
optometrist during the reporting year.

Target: TBD.

Minimum Performance Standard: The level of improvement must result in at least a TBD% increase in
the difference between the target and the previous year’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will
issue a Quality Improvement Directive which will notify the MCP of noncompliance and may outline
the steps that the MCP must take to improve the results.

1.c.xv. Chronic Obstructive Pulmonary Disease (COPD) — Inpatient Hospital Discharge Rate

 

 

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Measure: The number of acute inpatient hospital discharges in the reporting year where the primary
diagnosis was COPD, per thousand member months, for members who had a diagnosis of COPD in the year
prior to the reporting year.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.xvi. Chronic Obstructive Pulmonary Disease (COPD) — Emergency Department (ED) Utilization Rate

Measure: The number of emergency department visits in the reporting year where the principal
diagnosis was COPD, per thousand member months, for members who had a diagnosis of COPD in the year
prior to the reporting year.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.xvii. Asthma — Inpatient Hospital Discharge Rate

Measure: The number of acute inpatient hospital discharges in the reporting year where the primary
diagnosis was asthma, per thousand member months, for members with persistent asthma.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

 

 

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Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance.

If the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.xviii. Asthma — Emergency Department (ED) Utilization Rate

Measure: The number of emergency department visits in the reporting year where the principal
diagnosis was asthma, per thousand member months, for members with persistent asthma.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.xix. Asthma — Use of Appropriate Medications for People with Asthma

Measure: The percentage of members with persistent asthma who received prescribed medications
acceptable as primary therapy for long-term control of asthma.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will
issue a Quality Improvement Directive which will notify the MCP of noncompliance and may outline
the steps that the MCP must take to improve the results.

1.c.xx. Mental Health, Severely Mentally Disabled (SMD) — Inpatient Hospital Discharge Rate

 

 

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Measure: The number of acute inpatient hospital discharges in the reporting year where the primary
diagnosis was SMD, per thousand member months, for members who had a primary diagnosis of SMD in
the year prior to the reporting year.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.xxi. Mental Health, Severely Mentally Disabled (SMD) — Emergency Department
Utilization Rate

Measure: The number of emergency department visits in the reporting year where the primary
diagnosis was SMD, per thousand member months, for members who had a primary diagnosis of SMD in
the year prior to the reporting year.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.xxii. Follow-up After Hospitalization for Mental Illness

Measure: The percentage of discharges for members enrolled from the date of discharge through 30
days after discharge, who were hospitalized for treatment of selected mental health disorders and
who had a follow-up visit (i.e., were seen on an outpatient basis or were in intermediate treatment
with a mental health provider) within:

          1) 30 Days of discharge, and

          2) 7 Days of discharge.

Target: TBD.

 

 

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Minimum Performance Standard For Each Measure: The level of improvement must result in at least a
TBD% decrease in the difference between the target and the previous year’s results.

Action Required for Noncompliance (Follow-up visits within 30 days of discharge): If the standard
is not met and the results are below TBD%, then the MCP is required to complete a Performance
Improvement Project, as described in Appendix K, Quality Assessment and Performance Improvement
Program, to address the area of noncompliance. If the standard is not met and the
results are at or above TBD%, then ODJFS will issue a Quality Improvement Directive which will
notify the MCP of noncompliance and may outline the steps that the MCP must take to improve the
results.

Action Required for Noncompliance (Follow-up visits within 7 days of discharge): If the standard is
not met and the results are below TBD%, then the MCP is required to complete a Performance
Improvement Project, as described in Appendix K, Quality Assessment and Performance Improvement
Program, to address the area of noncompliance. If the standard is not met and the results are at or
above TBD%, then ODJFS will issue a Quality Improvement Directive which will notify the MCP of
noncompliance and may outline the steps that the MCP must take to improve the results.

1.c.xxiii. Mental Health, Severely Mentally Disabled (SMD) — SMD Related Hospital Readmission

Measure: The number of SMD related readmissions for members who had a diagnosis of SMD in the year
prior to the reporting year. A readmission is defined as a SMD related admission that occurs within
30 days of a prior SMD related admission.

Target: TBD.

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous year’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will
issue a Quality Improvement Directive which will notify the MCP of noncompliance and may outline
the steps that the MCP must take to improve the results.

1.c.xxiv. Substance Abuse — Inpatient Hospital Discharge Rate

Measure: The number of acute inpatient hospital discharges in the reporting year where the primary
diagnosis was alcohol and other drug abuse or dependence (AOD), per thousand member months,

 

 

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for members who had, in the year prior to the reporting year, a diagnosis of AOD and one of the
following: AOD-related acute inpatient admission or two AOD related Emergency Department visits.

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.xxv. Substance Abuse — Emergency Department Utilization Rate

Measure: The number of emergency department visits in the reporting year where the principal
diagnosis was AOD, per thousand member months, for members who had, in the year prior to the
reporting year, a diagnosis of AOD and one of the following: AOD-related acute inpatient admission
or two AOD related Emergency Department visits .

Target: TBD

Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous report period’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.xxvi. Substance Abuse — Inpatient Hospital Readmission Rate

Measure: The number of AOD related readmissions in the reporting year for members
who had, in the year prior to the reporting year, a diagnosis of AOD and one of the following:
AOD-related acute inpatient admission or two AOD related Emergency Department visits. A readmission
is defined as an AOD-related admission that occurs within 30 days of a prior AOD-related admission.

Target: TBD.

 

 

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Minimum Performance Standard: The level of improvement must result in at least a TBD% decrease in
the difference between the target and the previous year’s results.

Action Required for Noncompliance: If the standard is not met and the results are below TBD%, then
the MCP is required to complete a Performance Improvement Project, as described in Appendix K,
Quality Assessment and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above TBD%, then ODJFS will issue a Quality
Improvement Directive which will notify the MCP of noncompliance and may outline the steps that the
MCP must take to improve the results.

1.c.xxvii. Informational Clinical Performance Measures

The clinical performance measures listed in Table 1 are informational only. Although there are no
performance targets or minimum performance standards for these measures, results will be reported
and used as one component in assessing the quality of care provided by MCPs to the ABD managed care
population.

Table 1. Informational Clinical Performance Measures

	 	 	 
	Condition

	 	Informational Performance Measure
	 
	 	 
	CHF

	 	Discharge rate with age group breakouts
	 
	 	 
	CAD

	 	Discharge rate with age group breakouts
	 
	 	 
	Hypertension

	 	Discharge rate with age group breakouts
	 
	 	 
	Diabetes

	 	Discharge rate with age group breakouts
	 	Comprehensive Diabetes Care (CDC)/HbA1c testing
	 	CDC/kidney disease monitored
	 	CDC/LDL-C screening performed
	 
	 	 
	COPD

	 	Discharge rate with age group breakouts
	 	Use of Spirometry Testing in the Assessment and Diagnosis of COPD
	 
	 	 
	Asthma

	 	Discharge rate with age group breakouts
	 
	 	 
	Mental Health (SMD)

	 	Discharge rate with age group breakouts
	 	Antidepressant Medication Management
	 
	 	 
	Substance Abuse

	 	Discharge rate with age group breakouts
	 	Initiation and Engagement of Alcohol and Other Drug Dependence
Treatment

2. ACCESS

Performance in the Access category will be determined by the following measures: Primary Care
Physician (PCP) Turnover, Adults’ Access to Preventive/Ambulatory Health Services, and Adults’
Access to Designated PCP. For a comprehensive description of the access performance measures below,
see ODJFS Methods for the ABD Medicaid Managed Care Program Access Performance Measures.

 

 

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2.a. PCP Turnover

A high PCP turnover rate may affect continuity of care and may signal poor management of providers.
However, some turnover may be expected when MCPs end contracts with physicians who are not adhering
to the MCP’s standard of care. Therefore, this measure is used in conjunction with the adult access
and designated PCP measures to assess performance in the access category.

Measure: The percentage of primary care physicians affiliated with the MCP as of the beginning of
the measurement year who were not affiliated with the MCP as of the end of the year.

Statewide Approach: MCPs will be evaluated using a statewide result, including all regions in which
an MCP has membership. ODJFS will use the first calendar year of ABD managed care program
membership as the baseline year (i.e., CY2007). The baseline year will be used to determine a
minimum statewide performance standard. An MCP’s second calendar year of ABD managed care program
membership (i.e., CY2008) will be the initial report period of evaluation, and penalties will be
applied for noncompliance.

Report Period: For the SFY 2008 contract period, a baseline level of performance will be
established using the CY 2007 report period (and may be adjusted based on the number of months of
ABD managed care membership). For the SFY 2009 contract period, performance will be evaluated using
the CY 2008 report period. The first reporting period in which MCPs will be held accountable to the
performance standards will be the SFY 2009 contract period.

Minimum Performance Standard: A maximum PCP Turnover rate of TBD.

Action Required for Noncompliance: MCPs are required to perform a causal analysis of the high PCP
turnover rate and assess the impact on timely access to health services, including continuity of
care. If access has been reduced or coordination of care affected, then the MCP must develop and
implement a corrective action plan to address the findings.

2.b. Adults’ Access to Designated PCP

The MCP must encourage and assist ABD members without a designated primary care physician (PCP) to
establish such a relationship, so that a designated PCP can coordinate and manage member’s health
care needs. This measure is used to assess MCPs’ performance in the access category.

Measure:
The percentage of members who had a visit through the members’ designated PCPs.

Statewide Approach: MCPs will be evaluated using a statewide result, including all regions in which
an MCP has membership. ODJFS will use the first calendar year of ABD managed care program
membership as the baseline year (i.e., CY2007). The baseline year will be used to determine a
minimum statewide performance standard. An MCP’s second calendar year of ABD managed care program
membership (i.e., CY2008) will be the initial report period of evaluation, and penalties will be
applied for noncompliance.

 

 

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Report
Period: For the SFY 2008 contract period, performance will be
evaluated using the January —
December 2007 report period (and may be adjusted based on the number of months of ABD managed care
membership). For the SFY 2009 contract period, performance will be
evaluated using the January —
December 2008 report period. The first reporting period in which MCPs will be held accountable to
the performance standards will be the SFY 2009 contract period.

Minimum Performance Standards: TBD

Penalty for Noncompliance: If an MCP is noncompliant with the Minimum Performance Standard, then
the MCP must develop and implement a corrective action plan.

2.c. Adults’ Access to Preventive/Ambulatory Health Services

This measure indicates whether adult members are accessing health services.

Measure: The percentage of members who had an ambulatory or preventive-care visit.

Statewide Approach: MCPs will be evaluated using a statewide result, including all regions in which
an MCP has membership. ODJFS will use the first calendar year of ABD managed care program
membership as the baseline year (i.e., CY2007). The baseline year will be used to determine a
minimum statewide performance standard. An MCP’s second calendar year of ABD managed care program
membership (i.e., CY2008) will be the initial report period of evaluation, and penalties will be
applied for noncompliance.

Report
Period: For the SFY 2008 contract period, performance will be
evaluated using the January —
December 2007 report period (and may be adjusted based on the number of months of ABD managed care
membership). For the SFY 2009 contract period, performance will be
evaluated using the January —
December 2008 report period. The first reporting period in which MCPs will be held accountable to
the performance standards will be the SFY 2009 contract period.

Minimum Performance Standards: TBD

Penalty for Noncompliance: If an MCP is noncompliant with the Minimum Performance

Standard, then the MCP must develop and implement a corrective action plan.

3. CONSUMER SATISFACTION

MCPs will be evaluated using a statewide result, including all regions in which an MCP has
membership.

In accordance with federal requirements and in the interest of assessing enrollee satisfaction with
MCP performance, ODJFS annually conducts independent consumer satisfaction surveys. Results are used to assist in identifying and correcting MCP performance
overall and in the areas of access,

 

 

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quality of care, and member services. Results from the SFY 2008 evaluation will be used to set a
standard. For the SFY 2008 contract period, this measure is a reporting only measure. SFY 2009 will
be the first contract period in which MCPs will be held accountable to the performance standards
for this measure.

Measure: TBD. The results of this measure are reported annually.

Report Period: For the SFY 2008 contract period, the measure is under review and the report period
has not been determined.

Minimum Performance Standard: TBD.

Penalty for noncompliance: If an MCP is determined noncompliant with the Minimum Performance
Standard, then the MCP must develop a corrective action plan and provider agreement renewals may be
affected.

4. ADMINISTRATIVE CAPACITY

The ability of an MCP to meet administrative requirements has been found to be both an indicator of
current plan performance and a predictor of future performance. Deficiencies in administrative
capacity make the accurate assessment of performance in other categories difficult, with findings
uncertain. Performance in this category will be determined by the Compliance Assessment System, and
the emergency department diversion program. For a comprehensive description of the Administrative
Capacity performance measures below, see ODJFS Methods for ABD Medicaid Managed Care Program
Administrative Capacity Performance Measures, which are incorporated in this Appendix.

4.a. Compliance Assessment System

Measure: The number of points accumulated during a rolling 12-month period through the

Compliance Assessment System.

Report Period: For the SFY 2008 and SFY 2009 contract periods, performance will be evaluated using
a rolling 12-month report period.

Performance Standard: A maximum of 15 points

Penalty for Noncompliance: Penalties for points are established in Appendix N, Compliance
Assessment System.

4.b. Emergency Department Diversion

Managed care plans must provide access to services in a way that assures access to primary and
urgent care in the most effective settings and minimizes inappropriate utilization of emergency

 

 

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department (ED) services. MCPs are required to identify high utilizers of ED services and
implement action plans designed to minimize inappropriate ED utilization.

Measure: The percentage of members who had TBD ED visits during the twelve month reporting period.

Statewide Approach: MCPs will be evaluated using a statewide result, including all regions in which
an MCP has membership. ODJFS will use the first calendar year of ABD managed care membership as the
baseline year (i.e., CY2007). The baseline year will be used to determine a minimum statewide
performance standard and a target. The number of members with an ED visit used to calculate the
measure for the baseline year will be adjusted based on the number of months of ABD managed care
membership in the baseline year. An MCP’s second calendar year of ABD managed care program
membership (i.e., CY2008) will be the initial report period of evaluation, and penalties will be
applied for noncompliance.

Report Period: For the SFY 2008 contract period, a baseline level of performance will be
established using the CY2007 report period (and may be adjusted based on the number of months of
ABD managed care membership). For the SFY 2009 contract period, results will be calculated for the
reporting period of CY2008 and compared to the CY2007 baseline results to determine if the minimum
performance standard is met.

Target:TBD

Minimum Performance Standard: TBD

Penalty for Noncompliance: If the standard is not met and the results are above TBD%, then the MCP
must develop a corrective action plan, for which ODJFS may direct the MCP to develop the components
of their EDD program as specified by ODJFS. If the standard is not met and the results are at or
below TBD%, then the MCP must develop a Quality Improvement Directive.

5. Notes

Given that unforeseen circumstances (e.g., revision or update of applicable national standards,
methods or benchmarks, or issues related to program implementation) may impact performance

assessment as specified in Sections 1 through 4, ODJFS reserves the right to apply the most
appropriate penalty to the area of deficiency identified with any individual measure,
notwithstanding the penalties specified in this Appendix.

5.a. Monetary Sanctions

Penalties for noncompliance with individual standards in this appendix will be imposed as the
results are finalized. Penalties for noncompliance with individual standards for each period of
compliance is determined in this appendix and will not exceed $250,000.

 

 

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Refundable monetary sanctions will be based on the capitation payment for the month of the cited
deficiency and will be due within 30 days of notification by ODJFS to the MCP of the amount. Any
monies collected through the imposition of such a sanction would be returned to the MCP (minus any
applicable collection fees owed to the Attorney General’s Office, if the MCP has been delinquent in
submitting payment) after they have demonstrated improved performance in accordance with this
appendix. If an MCP does not comply within two years of the date of notification of noncompliance,
then the monies will not be refunded.

5.b.Combined Remedies

If ODJFS determines that one systemic problem is responsible for multiple deficiencies, ODJFS may
impose a combined remedy which will address all areas of deficient performance. The total fines
assessed in any one month will not exceed 15% of the MCP’s monthly capitation payment.

5.c.Enrollment Freezes

MCPs found to have a pattern of repeated or ongoing noncompliance may be subject to an enrollment
freeze.

5.d. Reconsideration

Requests for reconsideration of monetary sanctions and enrollment freezes may be submitted as
provided in Appendix N, Compliance Assessment System.

5.e. Contract Termination, Nonrenewals or Denials

Upon termination, nonrenewal or denial of an MCP contact, all monetary sanctions collected under
this appendix will be retained by ODJFS. The at-risk amount paid to the MCP under the current
provider agreement will be returned to ODJFS in accordance with Appendix P, Terminations, of the
provider agreement.

 

 

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APPENDIX N

COMPLIANCE ASSESSMENT SYSTEM

ABD ELIGIBLE POPULATION

I. General Provisions of the Compliance Assessment System

A. The Compliance Assessment System (CAS) is designed to improve the quality of each
managed care plan’s (MCP’s) performance through actions taken by the Ohio Department of Job
and Family Services (ODJFS) to address identified failures to meet program requirements.
This appendix applies to the MCP specified in the baseline of this MCP Provider Agreement
(hereinafter referred to as the Agreement).

B. The CAS assesses progressive remedies with specified values (e.g., points, fines, etc.)
assigned for certain documented failures to satisfy the deliverables required by Ohio
Administrative Code (OAC) rule or the Agreement. Remedies are progressive based upon the
severity of the violation, or a repeated pattern of violations. The CAS allows the
accumulated point total to reflect patterns of less serious violations as well as less
frequent, more serious violations.

C. The CAS focuses on clearly identifiable deliverables and sanctions/remedial actions are
only assessed in documented and verified instances of noncompliance. The CAS does not
include categories which require subjective assessments or which are not within the MCPs
control.

D. The CAS does not replace ODJFS’ ability to require corrective action plans (CAPs) and
program improvements, or to impose any of the sanctions specified in OAC rule 5101:3-26-10,
including the proposed termination, amendment, or nonrenewal of the MCP’s Provider
Agreement.

E. As stipulated in OAC rule 5101:3-26-10(F), regardless of whether ODJFS imposes a
sanction, MCPs are required to initiate corrective action for any MCP program violations or
deficiencies as soon as they are identified by the MCP or ODJFS.

F. In addition to the remedies imposed in Appendix N, remedies related to areas of
financial performance, data quality, and performance management may also be imposed
pursuant to Appendices J, L, and M respectively, of the Agreement.

G. If ODJFS determines that an MCP has violated any of the requirements of sections 1903(m)
or 1932 of the Social Security Act which are not specifically identified within the CAS,
ODJFS may, pursuant to the provisions of OAC rule 5101:3-26-10(A), notify the MCP’s members
that they may terminate from the MCP without cause and/or

 

 

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suspend any further new member selections.

H. For purposes of the CAS, the date that ODJFS first becomes aware of an MCP’s program
violation is considered the date on which the violation occurred. Therefore, program
violations that technically reflect noncompliance from the previous compliance term will be
subject to remedial action under CAS at the time that ODJFS first becomes aware of this noncompliance.

I. In cases where an MCP contracted healthcare provider is found to have violated a program
requirement (e.g., failing to provide adequate contract termination notice, marketing to
potential members, inappropriate member billing, etc.), ODJFS will not assess points if:
(1) the MCP can document that they provided sufficient notification/education to providers
of applicable program requirements and prohibited activities; and (2) the MCP takes
immediate and appropriate action to correct the problem and to ensure that it does not
happen again to the satisfaction of ODJFS. Repeated incidents will be reviewed to determine
if the MCP has a systemic problem in this area, and if so, sanctions/remedial actions may
be assessed, as determined by ODJFS.

J. All notices of noncompliance will be issued in writing via email and facsimile to the
identified MCP contact.

II. Types of Sanctions/Remedial Actions

ODJFS may impose the following types of sanctions/remedial actions, including, but not
limited to, the items listed below. The following are examples of program violations and
their related penalties. This list is not all inclusive. As with any instance of
noncompliance, ODJFS retains the right to use their sole discretion to determine the most
appropriate penalty based on the severity of the offense, pattern of repeated
noncompliance, and number of consumers affected. Additionally, if an MCP has received any
previous written correspondence regarding their duties and obligations under OAC rule or
the Agreement, such notice may be taken into consideration when determining penalties
and/or remedial actions.

A. Corrective Action Plans (CAPs) — A CAP is a structured activity/process implemented by
the MCP to improve identified operational deficiencies.

MCPs may be required to develop CAPs for any instance of noncompliance, and CAPs are not
limited to actions taken in this Appendix. All CAPs requiring ongoing activity on the part
of an MCP to ensure their compliance with a program requirement remain in effect for
twenty-four months.

In situations where ODJFS has already determined the specific action which must be
implemented by the MCP or if the MCP has failed to submit a CAP, ODJFS may require the MCP
to comply with an ODJFS-developed or “directed” CAP.

 

 

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In situations where a penalty is assessed for a violation an MCP has previously been
assessed a CAP (or any penalty or any other related written correspondence), the MCP may be
assessed escalating penalties.

B. Points — Points will accumulate over a rolling 12-month schedule. Each month, points
that are more than 12-months old will expire. Points will be tracked and monitored
separately for each Agreement the MCP concomitantly holds with the BMHC, beginning with the
commencement of this Agreement (i.e., the MCP will have zero points at the onset of this
Agreement).

No points will be assigned for any violation where an MCP is able to document that the
precipitating circumstances were completely beyond their control and could not have been
foreseen (e.g., a construction crew severs a phone line, a lightning strike blows a
computer system, etc.).

B.1. 5 Points — Failures to meet program requirements, including but not limited
to, actions which could impair the member’s ability to obtain correct information
regarding services or which could impair a consumer’s or member’s rights, as
determined by ODJFS, will result in the assessment of 5 points.

Examples include, but are not limited to, the following:

	 	•	 	Violations which result in a member’s MCP selection
or termination based on inaccurate provider panel information from the
MCP.
	 
	 	•	 	Failure to provide member materials to new members in
a timely manner.
	 
	 	•	 	Failure to comply with appeal, grievance, or state
hearing requirements, including the failure to notify a member of their
right to a state hearing when the MCP proposes to deny, reduce, suspend or
terminate a Medicaid-covered service.
	 
	 	•	 	Failure to staff 24-hour call-in system with
appropriate trained medical personnel.
	 
	 	•	 	Failure to meet the monthly call-center requirements
for either the member services or the 24-hour call-in system lines.
	 
	 	•	 	Provision of false, inaccurate or materially
misleading information to health care providers, the MCP’s members, or any
eligible individuals.
	 
	 	•	 	Use of unapproved marketing or member materials.
	 
	 	•	 	Failure to appropriately notify ODJFS or members of
provider panel terminations.
	 
	 	•	 	Failure to update website provider directories as
required.

B.2. 10 Points — Failures to meet program requirements, including but not limited
to, actions which could affect the ability of the MCP to deliver or the consumer to
access covered services, as determined by ODJFS. Examples include, but are

 

 

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not limited to, the following:

	 	•	 	Discrimination among members on the basis of their
health status or need for health care services (this includes any
practice that would reasonably be expected to encourage termination or
discourage selection by individuals whose medical condition indicates
probable need for substantial future medical services).
	 
	 	•	 	Failure to assist a member in accessing needed
services in a timely manner after request from the member.
	 
	 	•	 	Failure to provide medically-necessary Medicaid
covered services to members.
	 
	 	•	 	Failure to process prior authorization requests
within the prescribed time frames.

C. Fines — Refundable or nonrefundable fines may be assessed as a penalty separate to or
in combination with other sanctions/remedial actions.

C.1. Unless otherwise stated, all fines are nonrefundable.

C.2. Pursuant to procedures as established by ODJFS, refundable and nonrefundable
monetary sanctions/assurances must be remitted to ODJFS within thirty (30) days of
receipt of the invoice by the MCP. In addition, per Ohio Revised Code Section
131.02, payments not received within forty-five (45) days will be certified to the
Attorney General’s (AG’s) office. MCP payments certified to the AG’s office will be
assessed the appropriate collection fee by the AG’s office.

C.3. Monetary sanctions/assurances imposed by ODJFS will be based on the most
recent premium payments.

C.4. Any monies collected through the imposition of a refundable fine will be
returned to the MCP (minus any applicable collection fees owed to the Attorney
General’s Office if the MCP has been delinquent in submitting payment) after they
have demonstrated full compliance, as determined by ODJFS, with the particular
program requirement. If an MCP does not comply within one (1) year of the date of
notification of noncompliance involving issues of case management and two (2) years
of the date of notification of noncompliance in issues involving encounter data,
then the monies will not be refunded.

C.5. MCPs are required to submit a written request for refund to ODJFS at the time
they believe is appropriate before a refund of monies will be considered.

D. Combined Remedies — Notwithstanding any other action ODJFS may take under this Appendix,
ODJFS may impose a combined remedy which will address all areas of

 

 

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noncompliance if ODJFS determines, in its sole discretion, that (1) one systemic
problem is responsible for multiple areas of noncompliance and/or (2) that there are a number of
repeated instances of noncompliance with the same program requirement.

E. Progressive Remedies — Progressive remedies will be based on the number of points
accumulated at the time of the most recent incident. Unless specifically otherwise
indicated in this appendix, all fines are nonrefundable. The designated fine amount will be
assessed when the number of accumulated points falls within the ranges specified below:

	 	 	 	 	 
	0 -15 Points	 	Corrective Action Plan (CAP)

	 	 	 	 	 

	16-25 Points	 	CAP + $5,000 fine

	 	 	 	 	 

	26-50 Points	 	CAP + $10,000 fine

	 	 	 	 	 

	51-70 Points	 	CAP + $20,000 fine

	 	 	 	 	 

	71-100 Points	 	CAP + $30,000 fine

	 	 	 	 	 

	100+ Points	 	Proposed Contract Termination

F. New Member Selection Freezes — Notwithstanding any other penalty or point assessment
that ODJFS may impose on the MCP under this Appendix, ODJFS may prohibit an MCP from
receiving new membership through consumer initiated selection or the assignment process if:
(1) the MCP has accumulated a total of 51 or more points during a rolling 12-month period;
(2) or the MCP fails to fully implement a CAP within the designated time frame; or (3)
circumstances exist which potentially jeopardize the MCP’s members’ access to care.
[Examples of circumstances that ODJFS may consider as jeopardizing member access to care
include:

	 	•	 	the MCP has been found by ODJFS to be noncompliant with the prompt payment or the
non-contracting provider payment requirements;
	 
	 	•	 	the MCP has been found by ODJFS to be noncompliant with the provider panel requirements
specified in Appendix H of the Agreement;
	 
	 	•	 	the MCP’s refusal to comply with a program requirement after ODJFS has directed the MCP to
comply with the specific program requirement; or
	 
	 	•	 	the MCP has received notice of proposed or implemented adverse action by the Ohio
Department of Insurance.]

Payments provided for under the Agreement will be denied for new enrollees, when and

 

 

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for so long as, payments for those enrollees are denied by CMS in accordance with
the requirements in 42 CFR 438.730.

G. Reduction of Assignments —  ODJFS has sole discretion over how member auto-assignments
are made. ODJFS may reduce the number of assignments an MCP receives to assure program
stability within a region or if ODJFS determines that the MCP lacks sufficient capacity to meet the needs of the increased volume in
membership. Examples of circumstances which ODJFS may determine demonstrate a lack of
sufficient capacity include, but are not limited to an MCP’s failure to: maintain an
adequate provider network; repeatedly provide new member materials by the member’s
effective date; meet the minimum call center requirements; meet the minimum performance
standards for identifying and assessing children with special health care needs and members
needing case management services; and/or provide complete and accurate appeal/grievance,
member’s PCP and CAMS data files.

H. Termination, Amendment, or Nonrenewal of MCP Provider Agreement — ODJFS can at any time
move to terminate, amend or deny renewal of a provider agreement. Upon such termination,
nonrenewal, or denial of an MCP provider agreement, all previously collected monetary
sanctions will be retained by ODJFS.

I. Specific Pre-Determined Penalties

I.1. Adequate network-minimum provider panel requirements — Compliance with
provider panel requirements will be assessed quarterly. Any deficiencies in the
MCP’s provider network as specified in Appendix H of the Agreement or by ODJFS,
will result in the assessment of a $1,000 nonrefundable fine for each category
(practitioners, PCP capacity, hospitals), for each county, and for each population
(e.g., ABD, CFC). For example if the MCP did not meet the following minimum panel
requirements, the MCP would be assessed (1) a $3,000 nonrefundable fine for the
failure to meet CFC panel requirements; and, (2) a $1,000 nonrefundable fine for
the failure to meet ABD panel requirements).

	 	•	 	practitioner requirements in Franklin county for the CFC population
	 
	 	•	 	practitioner requirements in Franklin county for the ABD population
	 
	 	•	 	hospital requirements in Franklin county for the CFC population
	 
	 	•	 	PCP capacity requirements in Fairfield county for the CFC population

In addition to the pre-determined penalties, ODJFS may assess additional penalties
pursuant to this Appendix (e.g. CAPs, points, fines) if member specific access
issues are identified resulting from provider panel noncompliance.

I.2. Geographic Information System — Compliance with the Geographic Information
System (GIS) requirements will be assessed semi-annually. Any failure to meet GIS
requirements as specified in Appendix H of the Agreement will result a $1,000
nonrefundable fine for each county and for each population

 

 

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(e.g., ABD, CFC, etc.). For example if the MCP did not meet GIS
requirements in the following counties, the MCP would be assessed (1) a
nonrefundable $2,000 fine for the failure to meet GIS requirements for the CFC
population and (2) a $1,000 nonrefundable fine for the failure to meet GIS
requirements for the ABD population.

	 	•	 	GIS requirements in Franklin county for the CFC population
	 
	 	•	 	GIS requirements in Fairfield county for the CFC population
	 
	 	•	 	GIS requirements in Franklin county for the ABD population

I.3.
Late Submissions — All required submissions/data and documentation requests
must be received by their specified deadline and must represent the MCP in an
honest and forthright manner. Failure to provide ODJFS with a required submission
or any data/documentation requested by ODJFS will result in the assessment of a
nonrefundable fine of $100 per day, unless the MCP requests and is granted an
extension by ODJFS. Assessments for late submissions will be done monthly. Examples
of such program violations include, but are not limited to:

	 	•	 	Late required submissions

	 	•	 	Annual delegation assessments
	 
	 	•	 	Call center report
	 
	 	•	 	Franchise fee documentation
	 
	 	•	 	Reinsurance information (e.g., prior approval of changes)
	 
	 	•	 	State hearing notifications

	 	•	 	Late required data submissions

	 	•	 	Appeals and grievances, case management, or PCP data

	 	•	 	Late required information requests

	 	•	 	Automatic call distribution reports
	 
	 	•	 	Information/resolution regarding consumer or provider complaint
	 
	 	•	 	Just cause or other coordination care request from ODJFS
	 
	 	•	 	PVS survey forms
	 
	 	•	 	Failure to provide ODJFS with a required submission after ODJFS has
notified the MCP that the prescribed deadline for that submission has
passed

If an MCP determines that they will be unable to meet a program deadline or
data/documentation submission deadline, the MCP must submit a written request to
its Contract Administrator for an extension of the deadline, as soon as possible,
but no later than 3 PM EST on the date of the deadline in question. Extension
requests should only be submitted in situations where unforeseeable circumstances
have occurred which make it impossible for the MCP to meet an ODJFS-stipulated
deadline and all such requests will be evaluated upon this standard. Only written
approval as may be granted by ODJFS of a deadline extension will preclude the
assessment of compliance action for untimely

 

 

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submissions.

I.4. Noncompliance with Claims Adjudication Requirements —  If ODJFS finds that an
MCP is unable to (1) electronically accept and adjudicate claims to final status
and/or (2) notify providers of the status of their
submitted claims, as stipulated in Appendix C of the Agreement, ODJFS will assess
the MCP with a monetary sanction of $20,000 per day for the period of
noncompliance.

If ODJFS has identified specific instances where an MCP has failed to take the
necessary steps to comply with the requirements specified in Appendix C of the
Agreement for (1) failing to notify non-contracting providers of procedures for
claims submissions when requested and/or (2) failing to notify contracting and
non-contracting providers of the status of their submitted claims, the MCP will be
assessed 5 points per incident of noncompliance.

I.5. Noncompliance with Prompt Payment: — Noncompliance with the prompt pay
requirements as specified in Appendix J of the Agreement will result in progressive
penalties. The first violation during a rolling 12-month period will result in the
submission of quarterly prompt pay and monthly status reports to ODJFS until the
next quarterly report is due. The second violation during a rolling 12-month period
will result in the submission of monthly status reports and a refundable fine equal
to 5% of the MCP’s monthly premium payment or $300,000, whichever is less. The
refundable fine will be applied in lieu of a nonrefundable fine and the money will
be refunded by ODJFS only after the MCP complies with the required standards for
two (2) consecutive quarters.
Subsequent violations will result in an enrollment freeze.

If an MCP is found to have not been in compliance with the prompt pay requirements
for any time period for which a report and signed attestation have been submitted
representing the MCP as being in compliance, the MCP will be subject to an
enrollment freeze of not less than three (3) months duration.

I.6. Noncompliance with Franchise Fee Assessment Requirements — In accordance with
ORC Section 5111.176, and in addition to the imposition of any other penalty,
occurrence or points under this Appendix, an MCP that does not pay the franchise
permit fee in full by the due date is subject to any or all of the following:

	 	•	 	A monetary penalty in the amount of $500 for each day any part of the fee
remains unpaid, except the penalty will not exceed an amount equal to 5 %
of the total fee that was due for the calendar quarter for which the
penalty was imposed;

 

 

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	 	•	 	Withholdings from future ODJFS capitation payments. If an MCP fails to pay
the full amount of its franchise fee when due, or the full amount of the
imposed penalty, ODJFS may withhold an amount equal to the remaining
amount due from any future ODJFS
capitation payments. ODJFS will return all withheld capitation payments
when the franchise fee amount has been paid in full;
	 
	 	•	 	Proposed termination or non-renewal of the MCP’s Medicaid provider
agreement may occur if the MCP:

	 	a.	 	Fails to pay its franchise permit fee or fails to pay the fee promptly;
	 
	 	b.	 	Fails to pay a penalty imposed under this Appendix or fails to pay the penalty promptly;
	 
	 	c.	 	Fails to cooperate with an audit conducted in accordance with ORC Section 5111.176.

I.7. Noncompliance with Clinical Laboratory Improvement Amendments — Noncompliance
with CLIA requirements as specified by ODJFS will result in the assessment of a
nonrefundable $1,000 fine for each violation.

I.8. Noncompliance with Abortion and Sterilization Payment — Noncompliance with
abortion and sterilization requirements as specified by ODJFS will result in the
assessment of a nonrefundable $2,000 fine for each documented violation.
Additionally, MCPs must take all appropriate action to correct each
ODJFS-documented violation.

I.9. Refusal to Comply with Program Requirements — If ODJFS has instructed an MCP
that they must comply with a specific program requirement and the MCP refuses, such
refusal constitutes documentation that the MCP is no longer operating in the best
interests of the MCP’s members or the state of Ohio and ODJFS will move to
terminate or nonrenew the MCP’s provider agreement.

III.
Request for Reconsiderations

MCPs may request a reconsideration of remedial action taken under the CAS for penalties
that include points, fines, reductions in assignments and/or selection freezes. Requests
for reconsideration must be submitted on the ODJFS required form as follows:

A. MCPs notified of ODJFS’ imposition of remedial action taken under the CAS will have ten
(10) working days from the date of receipt of the facsimile to request reconsideration,
although ODJFS will impose enrollment freezes based on an access to care concern concurrent
with initiating notification to the MCP. Any information that the MCP would like reviewed
as part of the reconsideration request must be submitted at the time of submission of the
reconsideration request, unless ODJFS extends the time frame

 

 

Appendix N

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in writing.

B. All requests for reconsideration must be submitted by either facsimile transmission or
overnight mail to the Chief, Bureau of Managed Health Care, and received by ODJFS by the
tenth business day after receipt of the faxed
notification of the imposition of the remedial action by ODJFS.

C. The MCP will be responsible for verifying timely receipt of all reconsideration
requests. All requests for reconsideration must explain in detail why the specified
remedial action should not be imposed. The MCP’s justification for reconsideration will be
limited to a review of the written material submitted by the MCP. The Bureau Chief will
review all correspondence and materials related to the violation in question in making the
final reconsideration decision.

D. Final decisions or requests for additional information will be made by ODJFS within ten
(10) business days of receipt of the request for reconsideration.

E. If additional information is requested by ODJFS, a final reconsideration decision will
be made within three (3) business days of the due date for the submission. Should ODJFS
require additional time in rendering the final reconsideration decision, the MCP will be
notified of such in writing.

F. If a reconsideration request is decided, in whole or in part, in favor of the MCP, both
the penalty and the points associated with the incident, will be rescinded or reduced, in
the sole discretion of ODJFS. The MCP may still be required to submit a CAP if ODJFS, in
its sole discretion, believes that a CAP is still warranted under the circumstances.

 

 

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APPENDIX O

PAY-FOR-PERFORMANCE (P4P)

ABD ELIGIBLE POPULATION

This Appendix establishes a Pay-for-performance (P4P) incentive system for managed care plans
(MCPs) to improve performance in specific areas important to the Medicaid MCP members. P4P includes
the at-risk amount included with the monthly premium payments (see Appendix F, Rate Chart), and
possible additional monetary rewards up to $250,000.

To qualify for consideration of any P4P, MCPs must meet minimum performance standards established
in Appendix M, Performance Evaluation on selected measures, and achieve P4P standards established
for selected Clinical Performance Measures, as set forth herein below. For qualifying MCPs, higher
performance standards for three measures must be reached to be awarded a portion of the at-risk
amount and any additional P4P (see Sections 1). An excellent and superior standard is set in this
Appendix for each of the three measures. Qualifying MCPs will be awarded a portion of the at-risk
amount for each excellent standard met. If an MCP meets all three excellent and superior
standards, they may be awarded additional P4P (see Section 2).

ODJFS will use the first calendar year of an MCP’s ABD managed care program
membership as the baseline year (i.e., CY2007). The baseline year will be used to determine
performance standards and targets; baseline data may come from a combination of FFS claims data and
MCP encounter data. As many of the performance measures used in the determination of P4P require
two calendar years of baseline data, the additional calendar year (i.e., the calendar year prior to
the first calendar year of ABD managed care program membership, [i.e., CY2006]) data will come from
FFS claims.

An MCP’s second calendar year of ABD managed care program membership (i.e., CY2008) will be the
initial report period of evaluation for performance measures that require one calendar year of
baseline data (i.e., CY2007), and for performance measures that require two calendar years of
baseline data (i.e., CY2006 and CY2007). CY2008 will be the initial report period upon which
compliance with the performance standards will be determined. SFY 2009 will become the first year,
an MCP’s performance level for P4P can be determined.

1. SFY 2009 P4P

1.a. Qualifying Performance Levels

To qualify for consideration of the SFY 2009 P4P, an MCP’s performance level must:

1) Meet the minimum performance standards set in Appendix M, Performance Evaluation, for
the measures listed below; and

2) Meet the P4P standards established for the Clinical Performance Measures
below.

 

 

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	 	•	 	A detailed description of the methodologies for each measure can be
found on the BMHC page of the ODJFS website.

Measures for which the minimum performance standard for SFY 2009 established in Appendix M,
Performance Evaluation, must be met to qualify for consideration of incentives are as follows:

1. PCP Turnover (Appendix M, Section 2.a.)

Report Period: CY 2008

2. Adults’ Access to Preventive/Ambulatory Health Services (Appendix M, Section 2.c.)

Report Period: CY 2008

3. Consumer Satisfaction measure to be determined (Appendix M, Section 3.)

Report Period: The most recent consumer satisfaction survey completed prior to the end of
the SFY 2009 contract period.

For each clinical performance measure listed below, the MCP must meet the P4P standard to be
considered for SFY 2009 P4P. The MCP meets the P4P standard if one of two criteria is met. The P4P
standard is a performance level of either:

1) The minimum performance standard established in Appendix M, Performance Evaluation, for five of
eight clinical performance measures listed below; or

2) The Medicaid benchmarks for five of eight clinical performance measures listed below. The
Medicaid benchmarks are subject to change based on the revision or update of applicable national
standards, methods or benchmarks.

	 	 	 	 	 
	 	 	 	 	Medicaid
	Clinical Performance Measure	 	Benchmark
	CHF: Inpatient Hospital Discharge Rate	 	TBD
	 
	1.
	 	CAD: Beta-Blocker Treatment after Heart Attack (AMI -related admission)	 	TBD
	2.
	 	CAD: Cholesterol Management for Patients with Cardiovascular Conditions/LDL-C screening performed	 	TBD
	3.
	 	Hypertension: Inpatient Hospital Discharge Rate	 	TBD
	4.
	 	Diabetes: Comprehensive Diabetes Care (CDC)/Eye exam	 	TBD
	5.
	 	COPD: Inpatient Hospital Discharge Rate	 	TBD
	6.
	 	Asthma: Use of Appropriate Medications for People with Asthma	 	TBD
	7.
	 	Mental Health: Follow-up After Hospitalization for Mental Illness	 	TBD

 

 

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Aged, Blind or Disabled (ABD) population

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1.b. Excellent and Superior Performance Levels

For qualifying MCPs as determined by Section 1.a.. herein, performance will be evaluated on the
measures below to determine the status of the at-risk amount or any additional P4P that may be
awarded. Excellent and Superior standards are set for the three measures described below. The
standards are subject to change based on the revision or update of applicable national standards,
methods or benchmarks.

A brief description of these measures is provided in Appendix M, Performance Evaluation. A detailed
description of the methodologies for each measure can be found on the BMHC page of the ODJFS
website.

1. Case Management of Members (Appendix M, Section 1.b.i)

Report Period: April — June 2009

Excellent Standard: TBD

Superior Standard: TBD

2. Comprehensive Diabetes Care (CDC)/Eye exam (Appendix M, Section 1.c.xiv.)

Report Period: CY 2008

Excellent Standard: TBD

Superior Standard: TBD

3. Adults’ Access to Preventive/Ambulatory Health Services (Appendix M, Section 2.c.)

Report Period: CY 2008

Excellent Standard: TBD

Superior Standard: TBD

1.c. Determining SFY 2009 P4P

MCPs reaching the minimum performance standards described in Section 1.a. herein, will be
considered for P4P including retention of the at-risk amount and any additional P4P. For each
Excellent standard established in Section 1.b. herein, that an MCP meets, one-third of the at-risk
amount may be retained. For MCPs meeting all of the Excellent and Superior standards established
in Section 1.b. herein, additional P4P may be awarded. For MCPs receiving additional P4P, the
amount in the P4P fund (see section 2.) will be divided equally, up to the maximum
additional amount, among all MCPs’ABD and/or CFC programs

 

 

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Aged, Blind or Disabled (ABD) population

Page 4

receiving additional P4P. The maximum additional amount to be awarded per plan, per program,
per contract year is $250,000. An MCP may receive up to $500,000 should both of the MCP’s ABD and
CFC programs achieve the Superior Performance Levels.

2. NOTES

2.a. Initiation of the P4P System

For MCPs in their first twenty-four (24) months of Ohio Medicaid ABD Managed Care Program
participation, the status of the at-risk amount will not be determined because compliance with many
of the standards in the ABD program cannot be determined in an MCP’s first two contract years (see
Appendix F., Rate Chart). In addition, MCPs in their first two (2) contract years in the ABD
program are not eligible for the additional P4P amount awarded for superior performance.

Starting with the twenty-fifth (25th) month of participation in the ABD program, the
MCP’s at-risk amount will be included in the P4P system. The determination of the status of this
at-risk amount will occur after two (2) calendar years of ABD membership. Because of this
requirement, the number of months of at-risk dollars to be included in an MCP’s first at-risk
status determination may vary depending on when an MCP starts with the ABD program relative to the
calendar year.

2.b. Determination of at-risk amounts and additional P4P payments

For MCPs that have participated in the Ohio Medicaid ABD Managed Care Program long
enough to calculate performance levels for all of the performance measures included in the P4P
system, determination of the status of an MCP’s at-risk amount will occur within six (6) months of
the end of the contract period. Determination of additional P4P payments will be made at the same
time the status of an MCP’s at-risk amount is determined.

2.c. Statewide P4P system

All MCPs will be included in a statewide P4P system for the ABD program. The at-risk amount will be
determined using a statewide result for all regions in which an MCP serves ABD membership.

2.d. Contract Termination, Nonrenewals, or Denials

Upon termination, nonrenewal or denial of an MCP contract, the at-risk amount paid to the MCP under
the current provider agreement will be returned to ODJFS in accordance with Appendix P.,
Terminations/Nonrenewals/Amendments, of the provider agreement.

 

 

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Aged, Blind or Disabled (ABD) population

Page 5

Additionally, in accordance with Article XI of the provider agreement, the return of the
at-risk amount paid to the MCP under the current provider agreement will be a condition necessary
for ODJFS’ approval of a provider agreement assignment.

2.e. Report Periods

The report period used in determining the MCP’s performance levels varies for each measure
depending on the frequency of the report and the data source. Unless otherwise noted, the most
recent report or study finalized prior to the end of the contract period will be used in
determining the MCP’s overall performance level for that contract period.

 

 

Appendix P

Aged, Blind or Disabled (ABD) population

Page 1

APPENDIX P

MCP TERMINATIONS/NONRENEWALS/AMENDMENTS

ABD ELIGIBLE POPULATION

Upon termination either by the MCP or ODJFS, nonrenewal or denial of an MCP’s provider agreement,
all previously collected refundable monetary sanctions will be retained by ODJFS.

MCP-INITIATED TERMINATIONS/NONRENEWALS

If an MCP provides notice of the termination/nonrenewal of their provider agreement to ODJFS,
pursuant to Article VIII of the agreement, the MCP will be required to submit a refundable monetary
assurance. This monetary assurance will be held by ODJFS until
such time that the MCP has submitted all outstanding monies owed and reports, including, but not
limited to, grievance, appeal, encounter and cost report data related to time periods through the
final date of service under the MCP’s provider agreement. The monetary assurance must be in an
amount of either $50,000 or 5 % of the capitation amount paid by ODJFS in the month the
termination/nonrenewal notice is issued, whichever is greater.

The MCP must also return to ODJFS the at-risk amount paid to the MCP under the current provider
agreement. The amount to be returned will be based on actual MCP membership for preceding months
and estimated MCP membership through the end date of the contract. MCP membership for each month
between the month the termination/nonrenewal is issued and the end date of the provider agreement
will be estimated as the MCP membership for the month the termination/nonrenewal is issued. Any
over payment will be determined by comparing actual to estimated MCP membership and will be
returned to the MCP following the end date of the provider agreement.

The MCP must remit the monetary assurance and the at-risk amount in the specified amounts via
separate electronic fund transfers (EFT) payable to Treasurer of State, State of Ohio (ODJFS). The
MCP should contact their Contract Administrator to verify the correct amounts required for the
monetary assurance and the at-risk amount and obtain an invoice number prior to submitting the
monetary assurance and the at-risk amount. Information from the invoices must be included with each
EFT to ensure monies are deposited in the appropriate ODJFS Fund account. In addition, the MCP must
send copies of the EFT bank confirmations and copies of the invoices to their Contract
Administrator.

If the monetary assurance and the at-risk amount are not received as specified above, ODJFS will
withhold the MCP’s next month’s capitation payment until such time that ODJFS receives
documentation that the monetary assurance and the at-risk amount are received by the Treasurer of
State. If within one year of the date of issuance of the invoice, an MCP does not submit all
outstanding monies owed and required submissions, including, but not limited to, grievance, appeal,
encounter and cost report data related to time periods through the final date of service under the
MCP’s provider agreement, the monetary assurance will not be refunded to the MCP.

 

 

Appendix P

Aged, Blind or Disabled (ABD) population

Page 2

ODJFS-INITIATED TERMINATIONS

If ODJFS initiates the proposed termination, nonrenewal or amendment of an MCP’s provider agreement
pursuant to OAC rule 5101:3-26-10 and the MCP appeals that proposed action, the MCP’s provider
agreement will be extended through the issuance of an adjudication order in the MCP’s appeal under
the R.C. Chapter 119.

During this time, the MCP will continue to accrue points and be assessed penalties for
each subsequent compliance assessment occurrence/violation under Appendix N of the provider
agreement. If the MCP exceeds 69 points, each subsequent point accrual will result in a $15,000
nonrefundable fine.

Pursuant to OAC rule 5101:3-26-10(H), if ODJFS has proposed the termination, nonrenewal, denial or
amendment of a provider agreement, ODJFS may notify the MCP’s members of this proposed action and
inform the members of their right to immediately terminate their membership with that MCP without
cause. If ODJFS has proposed the termination, nonrenewal, denial or amendment of a provider
agreement and access to medically-necessary covered services is jeopardized, ODJFS may propose to
terminate the membership of all of the MCP’s members. The appeal process for reconsideration of
the proposed termination of members is as follows:

	•	 	All notifications of such a proposed MCP membership termination will be made by ODJFS via
certified or overnight mail to the identified MCP Contact.
	 
	•	 	MCPs notified by ODJFS of such a proposed MCP membership termination will have three working days
from the date of receipt to request reconsideration.
	 
	•	 	All reconsideration requests must be submitted by either facsimile transmission or overnight mail
to the Deputy Director, Office of Ohio Health Plans, and received by 3PM Eastern Time (ET) on the
third working day following receipt of the ODJFS notification of termination. The address and fax
number to be used in making these requests will be specified in the ODJFS notification of
termination document.
	 
	•	 	The MCP will be responsible for verifying timely receipt of all reconsideration requests. All
requests must explain in detail why the proposed MCP membership termination is not justified. The
MCP’s justification for reconsideration will be limited to a review of the written material
submitted by the MCP.
	 
	•	 	A final decision or request for additional information will be made by the Deputy Director within
three working days of receipt of the request for reconsideration. Should the Deputy
Director require additional time in rendering the final reconsideration decision, the MCP
will be notified of such in writing.

 

 

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Aged, Blind or Disabled (ABD) population

Page 3

	•	 	The proposed MCP membership termination will not occur while an appeal is under review and
pending the Deputy Director’s decision. If the Deputy Director denies the appeal, the
MCP membership termination will proceed at the first possible effective date. The date may
be retroactive if the ODJFS determines that it would be in the best interest of the
members.<PAGE>

                                                                    EXHIBIT 10.3

PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 6254(q) WHICH REQUIRES PROVIDER
CONTRACTS ENTERED INTO BY THE CALIFORNIA MEDICAL ASSISTANCE COMMISSION TO REMAIN
CONFIDENTIAL FOR ONE YEAR AND FOR RATE TERMS TO REMAIN CONFIDENTIAL FOR FOUR
YEARS, CONFIDENTIAL TREATMENT HAS BEEN REQUESTED FOR THE BULK OF THIS DOCUMENT.

<TABLE>
<S>                                        <C>                    <C>
STATE OF CALIFORNIA
STANDARD AGREEMENT AMENDMENT
STD 213 A(DHS Rev 7/04)

[X]  CHECK HERE IF ADDITIONAL PAGES ARE ADDED 20 PAGES            AGREEMENT NUMBER   AMENDMENT NUMBER
                                                                  05-46130           A-01

                                                                  REGISTRATION NUMBER: ______________

1.   This Agreement is entered into between the State Agency and Contractor named below:

     STATE AGENCY'S NAME                                (Also referred to as CDHS, DHS, or the State)

     California Department of Health Services

     CONTRACTOR'S NAME                                               (Also referred to as Contractor)

     Molina Healthcare of California Partner Plan, Inc.

2.   The term of this

     Agreement is January 1, 2006 through December 31, 2008

3.   The maximum amount of this Agreement is: Four Hundred Twenty-eight Million Nine Hundred Sixty-four Thousand
     Dollars $428,964,000

4.   The parties mutually agree to this amendment as follows. All actions noted below are by this
     reference made a part of the Agreement and incorporated herein:

     1)   Amendment effective date: April 12, 2007

     2)   Purpose of amendment: To amend quality improvement language; to add an additional aid code;
          to remove some aid codes; to amend the Non-Contracting Emergency Service Providers
          language; to remove Medicare Part D as a Covered Service; to amend the Alcohol and
          Substance Abuse Treatment Services language and to add its related Attachment 10-C; to add
          the Erectile Dysfunction language and to add its related Attachment 10-D; to amend
          Attachment 10-B; to amend the Grievance language; to amend the enrollment capacity; to
          amend the Negotiation/ Determination of Rates language; to extend the contract term; to add
          the Confidential Contract Terms language; to add the Federal False Claim Act Compliance
          language: to amend payment provision language; to adjust rates and to adjust the
          encumbrances/amounts payable accordingly.

     3)   EXHIBIT A, ATTACHMENT 4 QUALITY IMPROVEMENT SYSTEM, SECTION 9 EXTERNAL QUALITY REVIEW
          REQUIREMENTS, IS AMENDED TO READ:

                                                                             (Continued on next page)

     All other terms and conditions shall remain the same.

IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

-----------------------------------------------------------------------------------------------------
                             CONTRACTOR                                          CALIFORNIA
                                                                       DEPARTMENT OF GENERAL SERVICES
CONTRACTOR'S NAME (If other than an individual, state whether a                   USE ONLY
corporation, partnership, etc.)

MOLINA HEALTHCARE OF CALIFORNIA PARTNER PLAN, INC.

BY (Authorized Signature)                  DATE SIGNED (Do not type)
                                           4/25/07

/s/ Stephen T. O'Dell
----------------------------------------
PRINTED NAME AND TITLE OF PERSON SIGNING

Stephen T. O'Dell, President

ADDRESS
One Golden Shore Drive
Long Beach, CA 90802

                         STATE OF CALIFORNIA

AGENCY NAME

California Department of Health Services

BY (Authorized Signature)                  DATE SIGNED (Do not type)
                                           6/5/07

/s/ Stan Rosenstein
----------------------------------------
PRINTED NAME AND TITLE OF PERSON SIGNING

Stan Rosenstein, Deputy Director, Medical Care Services                Exempt per:
                                                                       [ ] Welfare and Institutions
ADDRESS                                                                    Code section 14087.55(c)

1501 Capitol Avenue, 6th Floor, MS 4000, PO Box 997413                 [X] Welfare and Institutions
Sacramento, CA 95899-7413                                                  Code section 14089.8(b)
-----------------------------------------------------------------------------------------------------
</TABLE>

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