Document:

Exhibit 10.6

 

KSL Contract

 

	
  Payment
  Terms:

  	
  This is a
  DPAS DO-E2 rated order

  
	
  See
  Subcontract Terms, paragraph 5.0,

  	
   

  
	
  “Payments”

  	
   

  

 

Subcontract
No.  03-PS-013

 

Sublet Work
PRIME
CONTRACT NUMBER 47394-001-03-C2

 

PROJECT

SITE SUPPORT
SERVICES AT THE LOS ALAMOS NATIONAL LABORATORY,

NEW MEXICO

 

24 November 2003

(Effective Date)

 

THIS SUBCONTRACT by and between KSL SERVICES JV, “GENERAL
CONTRACTOR”, whose
address is P.O.  Box 80, Los Alamos, NM 87544 and EBERLINE
SERVICES, INC., “SUBCONTRACTOR”, whose
address is 7021 Pan American Freeway NE, Albuquerque, NM 87109, is entered into as of the EFFECTIVE DATE
stated above.

 

	
  Requisition Number:

  	
   

  	
  CU139

  
	
   

  	
   

  	
   

  
	
  Subcontract NTE Ceiling Amount:

  	
   

  	
  $1,503,594.57

  
	
   

  	
   

  	
   

  
	
  Socioeconomic Status:

  	
   

  	
  SB

  
	
   

  	
   

  	
   

  
	
  Tax Identification Number:

  	
   

  	
  59-3328623

  

 

WITNESSETH

 

In consideration of the mutual promises herein contained CONTRACTOR and
SUBCONTRACTOR agree, promise and obligate themselves as follows:

 

1.             SUBCONTRACTOR
promises to perform the SUBLET WORK for the PROJECT in accordance with the
Subcontract Documents.

 

2.             CONTRACTOR
promises to pay SUBCONTRACTOR, for full, accurate and timely performance of the
SUBLET WORK in - accordance herewith, the Price, and promises to perform all of
the other obligations of CONTRACTOR, as set forth in the Subcontract Documents.

 

3.             The Subcontract Documents constituting this
Subcontract consist of:

 

 

a.             Subcontract,
2 pages.

b.             Subcontract
Terms, 9 pages.

c.             General
Conditions for Subcontracted Professional Services, 5 pages.

d.             Subcontract
Special Conditions, 33 pages.

e.             Affidavit
for Subcontractor, (10-88), 1 page.

f.              Monthly
Subcontract Injury/illness Report, 1 page.

g.             U.S.
Department of Labor, Wage Determination No: 1994-2361, Revision 18, dated
3/19/02, pages 1 through 10.

h.             Exhibit A
- Statement of Work (SOW), 6 pages.

i.              Exhibit B
— Pricing Schedule, 1 page.

j.              Exhibit C
— Certificate of Insurance.

k.             Exhibit D
— Fall Prevention Program, 8 pages.

1.             Exhibit E
- Illegal Drugs, Alcohol, and Firearms Policy, 3 pages.

 

The foregoing
constitutes the entire contract and supersedes all prior proposals,
negotiations, agreements, awards, letter of intent and written or oral
statement, representations or agreements.

 

4.             The
EFFECTIVE DATE set forth above is the date as to which all Subcontract
Documents and provisions thereof have references for purposes of coordination
of their meaning and effect.  The price
relates to the SUBLET WORK as described in drawings, specifications and other
Contract Documents in their condition on that date.  The EXECUTION DATE of this SUBCONTRACT shall
not be prior to award of CONTRACT to CONTRACTOR and if for any reason the
CONTRACT is not awarded to the CONTRACTOR the intended SUBCONTRACT shall not be
executed.

 

5.             Changes
after the effective date will be dealt with in accordance with the provisions
for changes.  Any work commenced and
any payments made pursuant to an Award or Letter of Intent prior to the
execution hereof shall be deemed to have been done and paid after the EFFECTIVE
DATE under the terms of this SUBCONTRACT.

 

	
  SUBCONTRACTOR:

  	
   

  	
  GENERAL
  CONTRACTOR:

  
	
   

  	
   

  	
   

  
	
  EBERLINE
  SERVICES, INC.

  	
   

  	
  KSL SERVICES
  JV

  
	
   

  	
   

  	
   

  
	
  BY:

  	
  /s/Jeffrey
  P. Stone

  	
   

  	
   

  	
  BY:

  	
  /s/ Frank B.
  Sedlacek

  	
   

  
	
   

  	
   

  	
   

  
	
  TITLE: VP

  	
   

  	
  TITLE:
  Subcontract Administrator

  
	
   

  	
   

  	
   

  
	
  DATE:
  11-24-03

  	
   

  	
  DATE:
  11-24-03

  
							

 

2

 

SUBCONTRACT TERMS
Environmental
Services

 

1.0          DEFINITIONS

 

1.1           PROJECT
shall mean the LOS ALAMOS NATIONAL LABORATORY, UNIVERSITY OF CALIFORNIA SITE
SUPPORT SERVICES CONTRACT; LOS ALAMOS, NEW MEXICO.

 

1.2           OWNER
shall mean the UNIVERSITY OF CALIFORNIA, DEPARTMENT OF ENERGY or the UNITED
STATES GOVERNMENT.

 

1.3           CONTRACTOR,
GENERAL CONTRACTOR, PRIME CONTRACTOR, OR BUYER shall mean KSL SERVICES JV.

 

1.4           SUBCONTRACTOR
shall mean EBERLINE SERVICES, INC.

 

1.5           CONTRACT
shall mean the FIRST TIER SUBCONTRACT between CONTRACTOR and the UNIVERSITY OF
CALIFORNIA, 47394-001-03-C2.

 

1.6           SUBCONTRACT
shall mean this subcontract between CONTRACTOR and SUBCONTRACTOR.

 

1.7           SUBLET
WORK shall mean all work and other requirements, expressed or implied,
necessary for the performance required of the Subcontractor by the Subcontract
Documents.

 

2.0          SCOPE OF WORK

 

The SUBCONTRACTOR shall be responsible for
providing the management, administration, expertise, personnel, and equipment
except as furnished by KSL and others, which are necessary for the effective
and timely performance of the services set forth in the Statement of Work (SOW)
as specified in Exhibit A.

 

In addition to the services established in
the SOW, the SUBCONTRACTOR shall perform other related services that KSL and
the SUBCONTRACTOR otherwise agree to in writing.  These related services include support of the
programs of KSL when the services have been determined by KSL to be within the
capabilities of the SUBCONTRACTOR or when the services are of such an urgency
that the need for the services precludes acquiring them from another source.

 

The place of performance shall be the Los
Alamos National Laboratory, Los Alamos, New Mexico, to the extent provided in
the Statement of Work, the immediate area surrounding the Laboratory, other
remote sites, sites specifically identified elsewhere in this SUBCONTRACT, and
other sites agreed to by the parties, also referred to as the “site”.  The SUBCONTRACTOR will only be allowed to
invoice as a direct cost to the SUBCONTRACT those persons who are working and
the goods being used at the location described above, without prior approval.

 

3

 

The SUBCONTRACTOR by accepting this
SUBCONTRACT, represents and guarantees that it possesses the necessary skills,
means of performance and financial resources to satisfactorily perform the work
specified herein and within the constraints herein.

 

3.0          PRICING

 

3.1           This
SUBCONTRACT is a Cost Plus Fixed Fee (CPFF) Subcontract.  The base year is priced, but the option
periods will not be priced until such time that the option is exercised.

 

3.2           The
CONTRACTOR reserves the right to change the type of subcontract pricing format
in the option years, if it is decided that such a change would be in the best
interest of the parties to do so.

 

3.3           Estimated
Cost - The estimated cost for this SOW will be as indicated on the SUBCONTRACT
form, Exhibit B Pricing Schedule and follow on modifications.  The amount stated is a not to exceed amount
and the SUBCONTRACTOR is not allowed to exceed this amount in the performance
of his work, as provided in FAR clause 52.232-22 entitled Limitation of Funds.

 

3.4           G&A
and Overhead - The agreed upon G&A and Overhead rates are as follows.  These rates are provisional rates and are
subject to adjustment downward only if the results of an audit show a lower
rate.  These rates will be used for one
year, which is the period of performance of the subcontract.  At such time that an option year is exercised
a revised G&A and Overhead rate will be negotiated.  The SUBCONTRACTOR agrees to furnish
CONTRACTOR a copy of any audit reports which are performed by a responsible
party relating to the establishing of Overhead and G&A rates.

 

	
  G&A
  12.25%

  	
  Overhead 43% of Total direct labor

  

 

Overhead 103%.  This overhead rate will only be used for
personnel who are mobilized from off-site and performing assignments/tasks on a
temporary basis and have preapproval of CONTRACTOR.  This rate is provisional and subject to audit
and adjustment downward only as a result of such an audit.

 

3.5           Fee - CONTRACTOR shall
pay the SUBCONTRACTOR for performing this SUBCONTRACT a fixed fee as specified
below:

 

Fixed Fee for the base year: $66,837.84

 

Fee for temporary assignments/tasks will be
calculated at the rate of 8.0% for these tasks only.  Payment of fee for these tasks will be paid
as part of the task invoice.  Any fee
which is part of the temporary assignment tasks will not be deducted from the
fixed fee pool.

 

Payment of the fixed fee shall be made on basis
of prorating the Fee over the twelve (12) months of performance, provided that
after payment of 85 percent of

 

4

 

the fixed fee, the Subcontract Administrator
may withhold further payment of fee until a reserve is set aside in an amount
that the Subcontract Administrator considers necessary to protect CONTRACTOR’S interest.  This reserve shall not exceed 15 percent of
the total fixed fee or $100,000.00 whichever is less.  Release of the fee withholds will be made
when the condition as set forth in Special Provisions Nos.  33 and 34 are met.

 

3.6           Compensation to
SUBCONTRACTOR for changes in the SUBLET WORK shall be in accordance with the
Subcontract Provisions.

 

4.0          TIME OF PERFORMANCE

 

4.1           SUBCONTRACTOR shall
begin the Submittal process (if applicable) upon notice of award, and shall
continue until all required submittals have been approved, in no more than 7
calendar days.  SUBCONTRACTOR shall
commence the physical performance of SUBLET WORK, upon receipt of written
Notice to Proceed (NTP) from CONTRACTOR. 
The basic period of performance of this subcontract shall be for the
period beginning December 1, 2003 through November 30, 2004, with an
option for an additional (3) three, (1) one year option periods.  Completion shall be defined as Final
Acceptance of the work by the OWNER, and acceptance of all required submittals
by CONTRACTOR.

 

4.2           The decision whether or
not to exercise the option period(s) will occur after an evaluation of the
SUBCONTRACTOR’S performance to the entire SOW under this subcontract.  CONTRACTOR shall use its best efforts to
notify the SUBCONTRACTOR whether or not the CONTRACTOR intends to exercise the
option period at least (60) sixty days prior to expiration of this SUBCONTRACT.

 

4.3           The normal work
schedule, for on site work, shall be 8 hours of performance, per day, between
the hours of 0630 hrs to 1830 hrs, five days a week.  The actual hours of performance shall
be directed contingent upon work schedule of owner or mutual agreement of
SUBCONTRACTOR AND CONTRACTOR.

 

5.0          PAYMENT

 

5.1           SUBCONTRACTOR’S invoice
in duplicate shall be submitted, no later than the 10th day of the
month, for approval by CONTRACTOR. 
Payment will be made within thirty (30) days after an acceptable invoice
is received by CONTRACTOR, acceptance of SUBLET WORK by CONTRACTOR, and receipt
of all required documentation.  Invoices
shall be no more frequent than monthly.

 

5.2           Two (2) copies of
CONTRACTOR’S “Affidavit for Subcontractor” are attached.  hereto. 
SUBCONTRACTOR shall execute one (1) copy and submit it with its
final invoice.

 

5.3           SUBCONTRACTOR will
create a Subcontract billing format, acceptable to CONTRACTOR, to be used for
payment for services performed.  This
form will include, but not be limited to amount billed for each subcontract
line time; the

 

5

 

previous quantity and amount
paid; to the “to date” quantity and amount paid; the balance remaining for each
subcontract line item; the billing period, and the SUBCONTRACT number.

 

5.4           Direct all invoice(s)
for this Subcontract to:

 

Attn: Subcontract Administrator

 

KSL Services JV

P.O.  Box 80, MS A199

Los Alamos, NM 87544

Subcontract No.: 03-PS-012

 

6.0          SUBCONTRACT ADMINISTRATION

 

6.1           The KSL Subcontract
Administrator is:  Frank Sedlacek

 

KSL Services JV

P.O.  Box 80

Los Alamos, NM 87544

Phone: (505) 667-0418

 

No oral or written statement of any person other than the Subcontract
Administrator shall, in any manner or degree, modify or otherwise affect the
terms of this subcontract.  The
Subcontract Administrator is the only person authorized to approve changes in
any of the requirements of this subcontract, and notwithstanding any provision
contained elsewhere in this in this subcontract, that authority remains solely
with the Subcontract Administrator.  If
the Subcontractor effects any change at the direction of any person other than
the Subcontract Administrator, the change will be considered to have been made
without authority, and no adjustment will be made-in the subcontract price to
cover an increase in costs incurred as a result of the change.

 

The KSL Technical Representative is: Timothy
Delong

 

KSL Services JV

P.O.  Box 80

Los Alamos, NM 87544

Phone: (505) 667-5771

 

The individual identified as the KSL Technical Representative is the
person designated to monitor the work performed under the subcontract.

 

6.2           Subcontractor
Representative: Jeffery Stein

 

The above named individual is designated as
the SUBCONTRACTOR’S full-time local representative who is fully authorized and
empowered to make decisions, and execute on behalf of the Subcontractor such
subcontract

 

6

 

modifications,
notices, and policy directives to ensure full compliance with the requirements
of this subcontract.

 

7.0          TAXES

 

SUBCONTRACTOR shall be responsible for all taxes imposed by Federal,
State or Local jurisdictions measured by or assessed upon SUBCONTRACTOR’S
income or payroll.  SUBCONTRACTOR shall
be responsible for all applicable state or local sales, use, gross receipts or
any other tax imposed on SUBCONTRACTOR’S purchase of consumable supplies,
construction equipment or tools or other incidentals necessary to complete the
work.

 

GENERAL CONTRACTOR shall include specific tax instructions as to the
proper application and handling of any sales, use, gross receipts or other tax
imposed on the work in each subcontract or work release.  New Mexico NTTC, Type 5, Certificate as
applies to Service of Resale is intended to be provided to the Subcontractor by
the Contractor.

 

8.0          INSURANCE

 

Prior to mobilization, SUBCONTRACTOR shall forward its certificate of
insurance stating the names and addresses of its insurance carriers and
certifying that its insurance coverages meet or exceed the requirements of
Special Condition No.  29.  The
certificate shall also reference the SUBCONTRACT number.

 

Original Certificates of Insurance plus one copy shall be submitted to:

 

Attn: Subcontract Administrator

KSL Services JV

P.O.  Box 80, MS A199

Los Alamos, NM 87544

 

SUBCONTRACTOR is responsible for maintaining proper insurance
coverage.  SUBCONTRACTOR shall provide to
the CONTRACTOR new certificates of insurance, as set above; no later than
thirty (30) days prior to the expiration date(s) on its certificates and insure
uninterrupted coverage during the life of the subcontract and any extensions
thereof.

 

The SUBCONTRACTOR shall maintain a copy of all lower tier Subcontractor’s
proofs of required insurance and forward same to the General Contractor.

 

If written on a claims made basis, Subcontractor shall continue to be
carried- for not less than two years beyond project
completion, and provide proof satisfactory to General Contractor.

 

7

 

9.0          KSL HOLIDAYS

 

KSL observes the following holidays:

 

New Years, Martin Luther King’s Birthday, Presidents’ Day, Memorial
Day, Independence Day, Labor Day, Columbus’ Birthday, Veteran’s Day,
Thanksgiving, Day after Thanksgiving,
Energy Day (a floating holiday between Christmas and New Years), Christmas.

 

10.0        SECURITY CLEARANCE REQUIREMENTS

 

SUBCONTRACTOR shall provide personnel with active security clearances
for the facility where performance is required and the sublet work that is
required.  Individuals without required
security clearances shall not have access to the client’s facilities and the
SUBCONTRACTOR shall be in default of this subcontract if individuals cannot
access to the facilities or perform sublet work due to security clearance
issues.

 

11.0        ACCESS TO PROJECT SITE

 

In order for SUBCONTRACTOR to be permitted onto the project site (in
addition to required security clearances), it must provide the following to the
CONTRACTOR no later than two (2) days after Notice to Proceed:

 

11.1         A
list of all employees who will be working on the project site which includes
each employee’s name, address, date and place of birth, Social Security Number
and driver’s license.  This information
requirement is subject to change due to the requirements of the installation on
which the project site is located.  SUBCONTRACTOR shall coordinate specific
information requirements with CONTRACTOR.

 

12.0        SAFETY REPORT

 

The KSL Services JV, Monthly Subcontractor Injury/Illness Report shall
be submitted on a monthly basis to the CONTRACTOR’S designated Safety
Representative at the Project Site or, if there is no designated Project Safety
Representative, to the SUBCONTRACT ADMINISTRATOR.  The exact time of submission shall be
coordinated with CONTRACTOR’S Safety representative or SUBCONTRACT
ADMINISTRATOR.  If the report is
submitted to the SUBCONTRACT ADMINISTRATOR, a copy shall be provided, at the
same time, to the CONTRACTOR’S on site representative.  If the SUBCONTRACT work is less than a month
in duration, a report covering the period is still required.  Such reports shall be submitted upon
completion and acceptance of all work, and prior to payment of the final
invoice.

 

13.0        REPORTING REQUIREMENTS/REQUIRED DOCUMENT
SUBMITTALS

 

SUBCONTRACTOR is required to submit the following documents in
accordance with this SUBCONTRACT:

 

13.1         Deliverables
as required by Exhibit A, Statement of Work.

 

8

 

14.0        SMALL BUSINESS CONCERN EXEMPTION

 

Should SUBCONTRACTOR be a small business concern, it is exempt from
pursuing a subcontract plan to procure supplies, equipment or services from,
Small Business and Small Disadvantaged
Business or Women Owned concerns; however the PROJECT has a strong policy
related to the acquisition of supplies, equipment and services from these
concerns and the CONTRACTOR encourages the SUBCONTRACTOR to participate in the
affirmative action policy.  SUBCONTRACTOR
agrees to report to the CONTRACTOR all such transactions for reporting to the
Government’s Contracting Officer.

 

15.0        WAGE DECISION

 

SUBCONTRACTOR shall comply with the Service Contract Act of 1965, as
amended and the current U.S. Department of Labor, Service Contract Act, Wage
Determination for Los Alamos, New Mexico Area, incorporated herein.

 

16.0        COMMUNICATION/CORRESPONDENCE

 

16.1         All
SUBCONTRACTOR communication/correspondence regarding this Subcontract shall be
addressed to the Subcontract Administrator with a copy to the Technical
Representative.  Subcontract
correspondence shall include the CONTRACTOR’S Subcontract number, SUBLET WORK
description, subject, and shall be sequentially numbered with an
alpha-numeric number and dated for identification.

 

17.0        LABOR RELATIONS POLICY

 

17.1         SUBCONTRACTOR
represents that its prehiring collective bargaining agreements, if any, contain
or will contain provisions that SUBCONTRACTOR has entered into or will enter
into a contract project agreement modifying such collective bargaining
agreements to provide that there shall be no strikes, slowdowns, picketing,
secondary boycotts or work stoppages during the performance of the SUBLET
WORK.  SUBCONTRACTOR will further
subcontract only to lower-tier subcontractors having similar provisions in
their collective bargaining agreements, if any. 
A copy of each such agreement shall be provided to the CONTRACTOR upon execution
of the contract agreement.

 

18.0        SUBCONTRACTOR’S REPRESENTATIVE

 

18.1         SUBCONTRACTOR
shall maintain, full time for the duration of the SUBLET WORK, a qualified and
capable PROJECT MANAGER who shall be available to the SUBCONTRACT ADMINISTRATOR
by telephone or in person onsite during performance of SUBLET WORK at all
times.  SUBCONTRACTOR’S Supervisor shall
be authorized to act on behalf of SUBCONTRACTOR and any instructions given to
him will be considered as having been given to the SUBCONTRACTOR.

 

18.2         SUBCONTRACTOR
shall submit to CONTRACTOR, for approval, resumes and work history for the
PROJECT MANAGER.  Continued acceptance of
these

 

9

 

personnel will
be contingent on actual site performance. 
CONTRACTOR may require removal
and replacement of these personnel at any time during the progress of the
SUBLET WORK, if CONTRACTOR determines that the individuals continued
participation in the work effort will be detrimental to the completion of a
quality project in accordance with this SUBCONTRACT.

 

19.0        MATERIAL SAFETY DATA SHEETS (MSDS’S)

 

Material Safety Data Sheets are required and will be delivered to the
CONTRACTOR’S PROJECT Office and copies mailed to the address in Article 6.1
and 6.2.

 

20.0        KEY PERSONNEL

 

The following listed positions are key to the successful performance of
this subcontract.  The SUBCONTRACTOR
agrees to assign such persons to these positions to perform work under this
SUBCONTRACT and shall not reassign or remove any of them without the written
consent of the Subcontract Administrator. 
If the Subcontractor has to replace a key person due to attrition or
other reason, he is to submit for Contractor approval a person/employee of
substantially equal abilities and qualifications.

 

Project Manager: Suzanne Moore

 

21.0        QUALITY

 

It is the policy of CONTRACTOR to execute projects and deliver services
and products in conformance to the requirements agreed upon with Clients.  Anticipating, clearly understanding and
conforming to these agreed upon requirements is quality.  Subcontractors are expected to adopt a
standard of performance that demands conformance to the agreed upon
requirements.  This standard includes: 1)
clearly understanding the requirements, 2) providing required documentation and
technical submittals at the time specified, 3) delivering ordered quantities or
performing services at the time specified, 4) satisfying warranty obligations,
5) responding in a timely way to questions and 6) having a system in place to
assure that products or services meet the mutually agreed-upon
requirements.  In order to satisfy the
above-mentioned standard, CONTRACTOR and the SUBCONTRACTOR mutually agree to.  create an atmosphere to improve
communications, understand needs and requirements, exchange ideas and
information and cooperate in the solution of problems.

 

21.1         SUBCONTRACTOR
shall be responsible for all Quality Control Requirements which pertain to its
scope of work.

 

21.2         CONTRACTOR
will be responsible for Quality Assurance.

 

22.0        PROPERTY MANAGEMENT

 

KSL will not require the SUBCONTRACTOR to develop or implement a
property management system.  All
Government property that the SUBCONTRACTOR will use during his performance of
the SOW will be retained under the property management

 

10

 

system of KSL.  But it is the
requirement of this SUBCONTRACT that the SUBCONTRACTOR will still be
responsible for loss or damage to any . 
Government property that they will use during the performance of the
SOW.  The SUBCONTRACTOR will still be
held accountable for Government property.

 

23.0        THE USE OF OFF-SITE PERSONNEL AND/OR
FACILITIES

 

During the performance of this SUBCONTRACT there may be such times that
support is requested by either the Subcontract Administrator or the Technical
Representative for personnel who normally do not perform work under this
SUBCONTRACT.  It is recognized that such
personnel may be located at offices with different cost structures and billing
rates.  In order to support this, at any time
the SUBCONTRACTOR receives a request for such support from either the
Subcontract Administrator and the Technical Representative or other authorized
parties, SUBCONTRACTOR must submit to the Subcontract Administrator, the Scope
of Work to be performed, and any deliverables which are to be submitted as part
of this work, also an estimate of the not-to-exceed (NTE) cost for the work
which will include justification and documentation of rates to be charged for
approval prior to incurring any costs. 
If the SUBCONTRACTOR proceeds with any work or incurs any cost prior to
receiving approval from the Subcontractor Administrator, he shall be doing so
at his own risk.

 

11

 

STATEMENT OF WORK

 

Environmental
Services

 

(Eligible NAICS Codes-562910, 541620, 541330,

562910, 541380, 561210)

 

Introduction.  The subcontractor is responsible for
providing KSL with operational and quality services to ensure site-wide
environmental compliance with laws and regulations of the U.S. Government,
State of New Mexico, Los Alamos National Laboratory, and other relevant
authorities.

 

Please refer
to attachment 1 for a description of the KSL work at LANL.

 

The
Subcontractor must be able to obtain a favorable DOE Foreign Ownership, Control
or Influence determination from the Department of Energy.

 

The
Subcontractor’s Project Manager and essential personnel must be able to obtain
DOE security clearances at the ‘t” or “Q” level.

 

The
Subcontractor is expected to provide expertise in each of the major
environmental program areas described below, and to have sufficient qualified
staff available to accomplish the anticipated tasks.

 

The
Subcontractor’s work consists of a Base Program and a Work for Others
Program.  The Base Program is
currently funded at $1.2 million for FY 03 and consists of work that is in
direct support of KSL organizations.  The
Work for Others Program is incrementally funded by LANL work orders and
consists of environmental services that are ordered by LANL organizations.  Funding for the Work for Others Program can
vary significantly from year-to-year depending on LANL needs, budgets,
priorities, and other factors.

 

The work to be
accomplished each year for the Base Program will be defined in an Annual
Management Plan (AMP).  The AMP will
consist of the Subcontractor’s.  approved
budget for the year, and a description of the performance goals to be achieved
in each of the major program areas.  The
Subcontractor should be aware that budgets and performance goals may change during
the course of the year because of operational emergencies, LANL direction,
funding shortfalls, enactment of new laws, and other factors.

 

The KSL
Technical Representative will provide oversight and approval of contractor
activities and will be the point of contact for programmatic task review,
annual management plan implementation and project performance evaluation.  A review of performance against goals will be
conducted quarterly.

 

1

 

MAJOR ENVIRONMENTAL PROGRAM AREAS OF THE

BASE PROGRAM AND THE WORK FOR OTHERS PROGRAM

 

1.             Water
and Wastewater

 

Maintain and improve operation of the KSL operated, State-certified
laboratory for coliform analyses that supports the Laboratory’s drinking water
program by providing the capability to perform coliform sampling, membrane
filtration tests, coliform confirmation testing, utilizing required quality
assurance practices, as specified by the New Mexico Regulations Governing Water
Supply.

 

Conduct studies on water complaints and stagnation problems as directed
to KSL by the Laboratory to assess microbiological quality, develop data, and
generate and implement recommendations.

 

Support DOE and the Laboratory’s National Pollutant Discharge
Elimination System (NPDES) permit compliance program by providing the
capability to perform sanitary wastewater analyses, including pH, BOD, COD,
TSS, and fecal coliform analyses, and to provide collection of sanitary samples
(wastewater and sludge), quality control, and operational monitoring of NPDES
sanitary wastewater discharges.  These
tests will adhere to the methodology in the specified editions of Standard
Methods for the Analysis of Water and Wastewater.

 

2.             Hazardous
and Solid Waste

 

Comply with applicable hazardous waste regulations by conducting
inspections, maintaining documentation, and following Subcontractor and
Laboratory procedures for the storage and disposal of waste.

 

3.             Storm
Water and Spill Prevention, Control, Containment (SPCC)

 

Develop, maintain, revise and monitor SPCC plans for KSL managed
facilities and work.  Provide inspection
services to assure operational compliance with approved plans.  Provide assistance to the KSL Engineering and
Construction departments for developing storm water plans for construction activities.

 

4.             Spill
Response and Mitigation

 

Provide trained personnel to respond to both post-emergency response
operations and non-emergency spills. 
Personnel will provide support on an as-needed basis at the direction of
the Laboratory’s Emergency Management and Response group or the designated “Recovery
Manager” for both post and non-emergency events.

 

5.             Pollution
Prevention and Waste Minimization

 

Implement pollution prevention plans and programs that comply with
applicable regulatory requirements. 
Examples include, but are not limited to, pollution prevention/waste
minimization strategies (such as chemical and solvent substitution,

 

2

 

source reduction and segregation), and recycling.  The contractor will support LANL programs for
P2 (Pollution Prevention) and proactively integrate P2 strategies into KSL’s
work control process.

 

6.             Environmental
Management System

 

Complete development of, and implement the existing KSL environmental
management system (EMS).  The EMS is
intended to be consistent with the requirements of ISO 14001.  The EMS is approximately 90% complete.

 

7.             Air
Quality

 

Implement a written Air Quality Management Program to comply with Clean
Air Act requirements as defined in the Laboratory’s Title V Operating Permit.

 

Provide trained personnel to support the LANL Air Quality Group’s stack
monitoring program.  Program
responsibilities are to record airflow measurements using properly calibrated
measuring equipment.

 

8.             Radiological
characterization and sample preparation (This
work is not currently performed by KSL or the incumbent subcontractor, however,
KSL anticipates that this work may be performed in the future.)

 

Provide support to LANL groups by developing unique sampling protocols for
the preparation of sediment samples for radiological analyses.

 

Provide characterization and sample preparation services in
contaminated facilities that are scheduled for decommissioning,
decontamination, or demolition.  Related
services may include establishing characterization baselines, writing SOWs for
D&D work, and developing plans related to D&D procurements.  Provide environmental support to hazardous
operations such as clean up of radiological liquid waste tanks.

 

The work may also include providing Radiological Control Technicians
(RCT) who work under the LANL radiation protection program and provide
radiation protection services to KSL work activities.

 

Anticipated Tasks
(to be defined and prioritized in an Annual Management Plan)

 

1.             Operate
the NMED-certified microbiology laboratory (approximately 1100 square
feet).  Perform operational and perform
compliance testing on drinking water and wastewater.  Collect and analyze on average 46 membrane
filtration samples per month, perform BOD (biological oxygen demand), TSS
(total suspended solids), pH, and fecal coliform samples for NPDES compliance.

 

2.             Perform
RCRA inspections, site self-assessments. 
Monthly storage area compliance verification for 12 to 16 sites.

 

3

 

3.             Coordinate
KSL activities with LANL’s storm water permit. 
Write storm water plans, verify implementation and perform inspections
on impacted projects as projects arise (number varies but can be as many as six
at a time during the July through September construction season).

 

4.             Provide
support to D&D, construction, and HAZWOPER projects.  Implement Site Health and Safety Plans
(SHASP), complete waste profiles, and manage waste for about 1,000 small
construction projects per year.

 

5.             Environmental
Management System and ISO 14001 development and operation.  Complete the KSL EMS plan and implement
company wide.  The EMS plan is about 90%
complete.

 

6.             Line
disinfections and construction project support services.  The number to be performed varies based on
construction activities but could be as high as 100 per year, including 1 or 2
major projects related to new construction of LANL facilities.

 

7.             NPDES
compliance and Wastewater Treatment Facilities support.  Collect Wastewater Treatment Plant acceptance
criteria samples, perform upstream monitoring, trouble shoot WWTP problems, and
maintain NMED Level 4 certifications. 
The WWTP has a design flow of 600,000 gallons per day and supports a
site population of about 15,000 people during normal working hours.

 

8.             Chemical
Inventory Surveillance and Review. 
Assess opportunities for hazardous waste reduction and elimination in
all areas of KSL work.

 

9.             Design
Review for construction projects.  Engage
in up-front planning and design of 10-20 projects per year to incorporate
pollution prevention methodologies. 
Design reviews will be based on potential environmental impacts
including energy use, water.  use, waste streams, and compliance
with CAA and CWA.

 

10.           Spill
response plans, SPCC implementation and oversight.  Provide 24-hour response capability, support
the KSL environmental response and recovery team (ERRT), and confirm SPCC
compliance.  Currently there are 6 SPCC plans.

 

11.           Radiological
characterization and sample preparation (optional).  Support LANL groups and/or KSL on special
projects, D&D, ER as requested. 
Currently, there are no requirements for this work.

 

12.           Waste
management coordination.  Support KSL
departments that generate waste to comply with requirements.  Most KSL waste streams are generated by Roads
and Grounds Department, Metal Fabrication Shop, Heavy Equipment Shop,
Stationary Equipment Shop, and the following craft work: carpentry, facility
mechanical work, electrical work, painting, and insulating.

 

13.           Radiological
Control Technicians (optional).  RCTs may
be requested to support special projects in LANL nuclear facilities.  Currently, there are no requirements for this
work.

 

4

 

14.           Pollution
Prevention (P2) initiatives.  This work
includes waste reduction, reuse, and recycling. 
Apply P2 initiative to all aspects of KSL operations.  Ensure generators properly characterize waste
prior to disposal, (2 to 4 metric tons were generated in FY02).  Develop waste stream reduction
strategies.  Review and implement
strategies to eliminate or reduce waste.

 

15.           Air
emissions inventories and surveys. 
Oversee KSL operations for compliance with CM and Title V permit
requirements.  KSL operates an asphalt
plant and a steam-electric cogeneration plan with nominal output of 10 MW.

 

16.           Pesticide
usage and reporting guidance.  Provide
oversight of certified applicator activities and tracking of annual usage.

 

17.           Material
reuse and recycling.  Ensure compliance
with Executive Order 13101 “Greening the Government Through Waste Prevention,
Recycling, and Federal Acquisition Regulations”, and oversee salvage
operations.

 

18.           Oil
reuse and recycling.  Develop a site-wide
waste oil recycling program.  The current
program supports the Heavy Equipment and Stationary Equipment shops.  KSL desires to offer this service to all LANL
organizations.

 

19.           Underground
and above ground storage tank management (UST, AST).  Ensure compliance with 40 CFR 280.  KSL owns one UST and two AST’s.  Ensure implementation of SPCC plans for 2
>150K gallon ASTs.

 

20.           Cooling
tower management.  Provide technical
oversight for waste disposal, NPDES compliance, and water conservation.

 

21.           Refrigerant
Program oversight.  Provide services for
CAA Title VI- CFC management in accordance with LANL procedures.

 

22.           LANL
stack monitoring measurements. 
Measurements are taken about 60 times per year.  Equipment is calibrated monthly and
measurements are coordinated through LANL.

 

23.           Liaison
with LANL, DOE, NMED, EPA, and other regulatory agencies.  Maintain regular communication with relevant
regulatory agencies to provide updates on environmental programs and
accomplishments.

 

Subcontract Deliverables

 

1.             Annual
Price Proposal to be submitted by August 30, of each subcontract base
period beginning in 2004

 

2.             Quarterly
Contract Review

 

3.             Quarterly
EEO/AA Status Report

 

4.             Annual
Salary Increase Authorization request by August 30, 2003

 

5

 

5.             Federal
Insecticide, Fungicide, Rodenticide Act (FIFRA) Compliance Report

 

6.             National
Pollutant Discharge Elimination System (NPDES) Sanitary Wastewater Test Results

 

7.             Los
Alamos National Laboratory Air Quality Operating Permit Reports

 

8.             Annual
overhead budget report to be submitted by August 1, of each year

 

9.             OSHA
200 Log — monthly and annual summary

 

10.           Monthly
Subcontractor Injury/Illness Report

 

Ad hoc
reports, special management reports, and other management information will be
required from time to time.

 

Attachment:

 

1)             KSL
Statement of Work

 

6

 

GENERAL CONDITIONS

FOR

SUBCONTRACTED PROFESSIONAL SERVICES

 

1.             WORK OF THE SUBCONTRACTOR

 

1.1           All
Work shall be performed in accordance with sound and generally accepted
professional practices and industry standards by Professional, Managerial, and
administrative personnel fully qualified in the respective disciplines
required.

 

1.2           Subcontractor
shall have the complete Professional, Managerial, and Technical responsibility
for the validity, accuracy and reliability of the work performed, and its work
shall conform to all applicable codes, standards, statutes, rules and
regulations and the Task Order and Contract design criteria and definition.

 

1.3           Subcontractor
shall designate a Manager in charge of the Work as a whole on a continuous
basis and having authority with responsibility for providing adequate
supervision or direction to take
all action that may be required in performance of that Agreement.

 

1.4           Subcontractor
shall remove from the Work any person assigned whose work is not satisfactory
to Prime Contractor, but Subcontractor shall not remove or reassign its Manager
in charge of the Work or its other key personnel designated in the “Terms” of
this Agreement without the approval of Prime Contractor unless such person is
no longer employed by Subcontractor.

 

1.5           The
Work shall be performed at a location satisfactory to Prime Contractor and such
location shall not be changed without approval of Prime Contractor.  Prime Contractor shall have access at all
times to the location where Work is performed and to all of the drawings,
specifications, data, calculations, models, test results and specimens,
documents and other things related to the Work or to the Project as a whole.

 

2.             SCHEDULING

 

2.1           Subcontractor
shall perform the Professional, Management or Technical work expeditiously with
sufficient number -of qualified personnel to conform to Prime Contractor’s schedule and progress with the
Work on the individual Task Orders and the Contract as a whole.

 

2.2           As
required by the Project Manager, Subcontractor shall provide Prime Contractor a
detailed Schedule for performance of the Work and update such Schedule as
work on each of the Task Orders progresses subject to revision or approval by
Prime Contractor.

 

1

 

3.             PROJECT SITE

 

3.1           Whenever
Subcontractor has employees performing the Work subject of this Agreement, at
any worksite, property of the Client, or of any third party.  Subcontractor shall comply with all
government laws and regulations with regard to safety, security and sanitation,
and shall be fully responsible for the safety of its personnel.  Subcontractor shall not create any hazards
for others, or the work of others, and shall conduct its work in a manner which
protects life, property and the environment.

 

3.2           If
Subcontractor is to furnish any items of equipment, machinery and materials
which are to become a permanent part of a Project required by a Task Order,
Subcontractor shall warrant that the equipment, machinery and materials will
perform as specified and are free from defects in workmanship and materials for
a period of one year after initial commercial operation of the equipment or
completion of the relevant Task Order, whichever is later, unless a different
period is stated in the ‘”Terms” of this Agreement.  With respect to items of machinery,
equipment, and materials manufactured by others, Subcontractor’s obligation
shall be limited to the terms of the best warranty obtainable from the
manufacturer.

 

4.             STANDARD OF PERFORMANCE

 

In the event Subcontractor’s services hereunder should not prove
satisfactory to Program Manager and Client, as a result of human error,
omission or otherwise, Subcontractor’s obligation resulting therefrom shall be
to perform corrective services of the type originally undertaken, provided such
corrective services are requested in writing by Program Manager or Client,
within the notice period and terms of compensation,
if any, for such work to be as required by Owner or Program Manager under the
Prime Contract.

 

5.             CHANGES

 

Prime Contractor may order changes in the work or conditions under
which the Work is to be performed or may increase or decrease the scope of work
to be performed by Subcontractor.  Such
additional work shall be performed under the same terms and conditions of the
base Agreement.

 

6.             DELAYS

 

Prime Contractor may require Subcontractor to suspend performance
hereunder completely or partially for whatever length of time Client and Prime
Contractor may elect.  The time for
completion shall be extended by an appropriate period that Subcontractor is
delayed by any cause beyond the Subcontractor’s reasonable control.  Prime Contractor and Client shall not be
liable for any damages, direct, and consequential or otherwise, suffered by
Subcontractor due to delays and suspensions. 
Subcontractor shall be obligated to proceed with the work
notwithstanding a dispute on reimbursement; such action shall not prejudice
either party’s claim with respect to reimbursement.

 

2

 

7.             NOTICES.

 

Notices of changes, deficiencies, delays, claims or disputes shall be
in writing, and shall furnish full information to the extent available.  The party notified will acknowledge receipt
by endorsement of a copy if requested, or will otherwise confirm receipt in
writing.  To avoid difficulty in delivery
of notice, sufficient notice shall be deemed to
have been given by mailing by registered or certified mail or equivalent, to the
address shown in the Subcontract “Terms.”

 

8.             TERMINATION

 

8.1           If,
within seven (7) days written notice by Prime Contractor to Subcontractor
specifying any deficiency in the Work or the promptness with which the Work is
being performed, Subcontractor has not commenced to correct, and within a reasonable time has corrected, such
deficiency to the satisfaction of the Prime Contractor, Prime Contractor may
supplement the work of Subcontractor, or take over performance of the Work
temporarily or completely, with Prime Contractor’s own forces, or by contract
with others.

 

8.2           Prime
Contractor may terminate this Subcontract for convenience in those cases where
Client terminates the Prime Contract or the portion of the Prime Contract that
includes the Work.

 

8.3           If
work of Subcontractor is suspended or terminated by Prime Contractor,
Subcontractor will be paid for the work actually completed and accepted and for
acceptable costs incurred for partially performing and closing out work not
completed, but shall not be paid for the loss of profit or contribution to
overhead of work not performed by Subcontractor.

 

9.             ASSIGNMENT.  SUBCONTRACTING

 

9.1           Subcontractor
shall not assign this Subcontract or any funds due hereunder.

 

9.2           Subcontractor
shall not subcontract any portion of the Work without the, prior written approval of Prime Contractor
and without the prior written approval by the Prime Contractor of the form,
terms and conditions of the lower-tier Subcontract.

 

9.3           No
assignment or subcontracting, even with Prime Contractor’s approval, shall
relieve Subcontractor of any obligations hereunder, or create any contractual
relationship between such Sub-Subcontractor and Prime Contractor or Client.

 

9.4           Any
lower-tier Subcontractor shall assume unto Prime Contractor all of the
obligations of the Subcontractor as they relate to such portion of the Work.

 

9.5           Prime
Contractor may assign this Subcontractor to Client should the Prime Contract
give the option and Client elects to exercise such right.

 

3

 

10.          RECORDS AND PAYMENTS

 

10.1         Subcontractor
shall maintain good accounting and personnel records reflecting performance of
the Work and shall preserve such records for a period of two years after
completion and acceptance of the Prime Contract as a whole.

 

10.1.1      Client
and Prime Contractor shall have the right to inspect and audit such part of the
records as relate to cost reimbursement or performance of labor related
provisions.  Such audit may also cover
Subcontractor’s procedures and controls with respect to the cost of the
Work.  Subcontractor shall assist in
making the above audits.

 

10.1.2      Copies
of documents and records supporting requests for payment or compliance with
labor related provisions shall be furnished to Prime Contractor with such
request or at such other times as Prime Contractor directs.  Payments will be made by Prime Contractor to
Subcontractor in accordance with the “Terms” of this Agreement.

 

10.2         The
cost of the Work to be reimbursed under this Agreement shall be only that
reasonably necessary to perform the work in an efficient manner in accordance
with the time schedule and shall not exceed the amount authorized by Prime
Contractor in the “Terms” of this Agreement.

 

10.3         Prime
Contractor shall make progress payments to Subcontractor monthly or at other
intervals specified in accordance with the Subcontract Terms.  Prime Contractor may withhold from those
progress payments ten percent (10%) of the amount earned until final completion
and acceptance of the Work.

 

10.4         Subcontractor
shall submit with its request for final payment evidence, including affidavits
and certificates, as may be requested by Prime Contractor, showing a) Work is
completed b) compliance with all requirements c) Payment of all bills, and d)
that no lien exists or could be claimed arising from the Work.

 

10.5         Notwithstanding
any other provision hereof, payment by Client to Prime Contractor is a
condition precedent to any obligation of Prime Contractor to make payment
hereunder.  Prime Contractor shall have
no obligation to make payments to Subcontractor for any portion of the Work for
which Prime Contractor has not received payment from the Client.

 

11.          BENEFITS & PAYROLL TAXES

 

Subcontractor’s compensation includes, and Subcontractor accepts
exclusive liability for the payment of all benefit contributions
and payroll taxes for all employees of Subcontractor engaged in the performance
of this Agreement.

 

12.          INDEMNITY

 

Subcontractor hereby indemnifies, holds harmless and will defend Prime
Contractor and Client from any loss, cost, damage, or liability from injury or
death of any person, including Subcontractor or its employees, or damage to any
property arising from or in

 

4

 

connection with the Work whether or not there be concurring negligence
by Prime Contractor or Client, but Subcontractor does not hereby assume
responsibility for the sole negligence of Prime Contractor or Client.

 

13.          INSURANCE

 

Without in any way limiting Subcontractor’s liability hereunder,
Subcontractor shall maintain the following insurance in form and with
underwriters satisfactory to Prime Contractor:

 

13.1         Worker’s
Compensation as prescribed by applicable law.

 

13.1.1      Employer’s
Liability Insurance shall be not less than $100,000 per occurrence.

 

13.2         Comprehensive
or Commercial General Liability (Bodily Injury and Property Damage) Insurance
written on a comprehensive form of policy of at least $500,000 per occurrence.

 

13.3         Automobile
Bodily Injury and Property Damage Liability Insurance written on a
comprehensive form of policy providing minimum coverage in the amounts of
$200,000 per person and $500,000 per occurrence for bodily injury and of
$20,000 per occurrence for property damage in connection with the operation of
all automobiles used in connection with subcontract performance

 

13.4         Professional
Liability insurance with an amount no less than $1,000,000 if the Subcontract
is for professional services such as those performed by doctors, lawyers, and
architect-engineers or as required by the Subcontract Administrator

 

13.5         The
above policies shall name KSL Services JV, the University of California and the
U.S. Government as additional insured.

 

13.6         The
above policies shall include a waiver of subrogation in favor .of KSL Services JV, the university of
California and the U.S. Government.

 

14.          PATENTS AND PROPRIETARY RIGHTS

 

Subcontractor indemnifies Prime Contractor and Client against any loss,
cost or liability for infringement by Subcontractor of any patent or proprietary
rights involving any information, items of equipment, materials, or services
furnished hereunder.

 

15.          LAWS

 

This Subcontract is entered into in Los Alamos, New Mexico and shall be
construed and governed by the laws of the State of New Mexico.  Subcontractor shall comply with all laws,
statutes, ordinances, rules and regulations of any governmental entity
having jurisdiction, and Subcontractor shall indemnify and hold harmless the
Client and Prime

 

5

 

Contractor from any fines, penalties, costs or liability arising from
Subcontractor” failure to comply therewith.

 

16.          TITLE

 

Title to all drawings, specifications, reports, test results and
specimens, plans, data and work product of Subcontractor arising hereunder
shall be in .Prime Contractor, or if Prime Contractor so designates, in Client.

 

16.1         All
discoveries, inventions, patents, know-how, trade secrets, computer programs,
or other proprietary information generated hereunder shall be the property of
Prime Contractor, or if Prime Contractor so designates, of Client, and
Subcontractor will take appropriate action to assign and transfer same to Prime
Contractor or Client.

 

16.2         Subcontractor
will, if requested, execute Prime Contractor’s Standard’ Secrecy Agreement (a
copy of which is available on request) and will, if requested, cause each of
its employees assigned to the Work to execute Prime Contractor’s Standard
Secrecy Agreement for Employees (a copy of which is available on request).

 

16.3         Subcontractor
and Subcontractor’s employees will limit access to Client’s and Prime
Contractor’s technical information to Subcontractor’s employees who reasonably
require the same for performance of work pursuant to this Agreement.

 

16.4         At
Prime Contractor’s request, Subcontractor will return to Engineer all drawings
and written materials furnished to Subcontractor by Client or Prime Contractor,
including all copies thereof, if any, made by Subcontractor except that
Subcontractor may retain one copy of the same in its files for record purposes
only.

 

17.          INTEGRATION

 

17.1         This
Subcontract shall be valid and in force when signed by both parties and
delivered and the parties understand that thereafter no person is authorized to
amend this Subcontract except by agreement in writing and signed with equal
formality.  These General Conditions may
be modified by the Subcontract Terms, and as so modified it is intended that
all Terms and Provisions of this Subcontract shall be construed in harmony and
with equal dignity and effect.

 

17.2         Headings
of sections and other parts of this Agreement are for quick reference only and
are not to be construed as a part of this Agreement.  In some instances, a section or part
contains provisions not covered by the heading thereof.  In other instances, a section or part
contains provisions that are described in the heading of another section or
part.

 

6

 

18.          AMENDMENTS

 

No representative of Prime Contractor, other than an officer, has
authority to change, amend or supplement this Agreement of Contract or make any
Agreement or Contract on behalf of Prime Contractor or Client, and no
contractual relationship exists between Subcontractor and Client.

 

7

 

KSL SERVICES, JV FALL PREVENTION PROGRAM

 

Purpose

 

To provide
guidelines for maximum protection for all personnel against falls.

 

Goal

 

Achieve 100%
Fall Protection for all personnel when working above ground level.

 

Responsibility

 

Project
Management and front line supervision are responsible for supporting and
enforcing this program to ensure 100% compliance by all personnel.  The Project Safety Department shall have full
authority to ensure 100% enforcement of the program.  The Safety Department’s primary
responsibility however, will be to support crafts and to monitor the program
for compliance and advising Project Management.

 

Total Safety
Task Instruction (TSTI)

 

Total Safety
Task Instruction is to be given to each person assigned work in elevated
areas.  Supervisors must analyze all
elevated tasks as to fall protection needs and to ensure adequate fall
protection systems are provided.  After
analyzing, the tasks supervisors shall instruct personnel involved in the
specifics of the fall protection measures to be used.

 

Procedures

 

All personnel
on this project will be required to wear an approved full body harness and
shock absorbing lanyard or an approved safety belt with a shock absorbing
lanyard.

 

Crafts/departments
shall make maximum use of primary fall protection systems such as scaffolds,
aerial lifts, personnel hoists, etc. 
These systems shall be equipped with complete working/walking surfaces
free of floor openings, standard guard rail systems and a safe means of access.

 

Personnel
traveling or working in elevated areas where a fall exposure exists shall make
use of secondary fall protection in securing their safety lanyard at all times
to a structure, lifeline or approved fall arresting device capable of
supporting 5400 pounds.

 

Personnel working
from or traveling in powered work platforms or personnel lifting/hoisting
devices shall also properly secure their safety lanyards as noted in procedures
below.

 

Personnel
working from or traveling in powered work platforms or personnel lifting/hoisting
devices shall also properly secure their safety lanyards as noted in procedures
below.

 

1

 

NOTE:           PERSONNEL
TRAVELING IN CONSTRUCTION ELEVATORS ARE NOT REQUIRED TO SECURE SAFETY LANYARDS.

 

Fall protection
devices such as lifelines, safety harnesses/lanyards, etc., shall be inspected
on a regular basis for damage and/or deterioration.  Defensive equipment shall be removed from
service and destroyed or in some cases repaired.

 

Fall
prevention devices and systems shall not be used for any other purpose other
than employee safe guarding.

 

Subcontractors
shall comply with the requirements set forth in this program a minimum for fall
protection.

 

Fall
Protection Devices

 

1.             Primary
Fall Prevention Systems

 

These systems provide walking and working surfaces in elevated areas
which are free from floor openings and are equipped with standard guard rail
systems on all open sides and with closure apparatus for ladder openings or
other points of access when required.  These systems include but are not limited to:
scaffolds, pencil boards, aerial lifts (JLG, scissor lifts, etc.) and other
approved personnel hoisting devices.

 

Standard guard rail systems consist of a top rail of 2 X 4 lumber or
equivalent material approximately forty-two inches (42”) above the
walking/working surface, a mid rail at approximately twenty-one inches (21”)
above said surface.  Upright support post
spacing must not exceed eight feet (8’) and the entire system must be capable
of supporting 200 pounds force in any direction with minimum deflection.  These systems are used to guard open sides of
floors, platforms and walkways in elevated areas.

 

Floor opening/hole covers are used to close opening and holes in
floors, platforms and walkways.  These
covers must be capable of supporting the maximum potential load they may be
subjected to.  The cover must completely
cover the opening/hole and be secured against accidental displacement.  These covers must be marked “HOLE COVER - DO NOT REMOVE”

 

2.             Secondary
Fall Protection Systems - Safety Harness/Lanyard Systems

 

These systems must be worn and used as a backup to Primary Fall
Protection Systems noted above and in the absence of Primary Systems.

 

Only safety harnesses/lanyard systems furnished by Brown &.  Root may be used on this project.  Personal safety harnesses/lanyard systems may
not be used.

 

Subcontractors shall provide appropriate fall protection for fall
protection.  Lanyards must be of the
shock absorbing type when used for fall protection

 

2

 

The fall protection lanyard shall be attached to the d-ring located in
the middle back of the safety harness.

 

D-rings located at the waist may only be used for positioning and with
rail type ladder climbing devices.

 

Work positioning lanyards are to be attached to d-rings at the waist
belt location and be supported by an appropriate work belt.  Positioning lanyards need not be of shock
absorbing type and must not be used for fall protection.  The positioning lanyard must always be backed
up by a properly secured shock absorbing fall protection lanyard.

 

Lifelines

 

Lifeline
systems are points of attachment for fall protection lanyards and must be
capable of supporting at least 5400 pounds. 
Lifelines may be mounted either vertically or horizontally and are
generally intended to provide mobility to personnel working elevated
areas.  Horizontal Lifelines must be made at least three eighths inch (3/8”) wire
rope cable properly supported to withstand at least 5400 pounds impact.  Alternate materials for specific cases
(e.g.  use of synthetic fiber rope) must
be okayed by the Project Safety Department.

 

Horizontal Lifelines should be positioned so
as to provide points of attachment at waist level or higher to personnel
utilizing them.

 

Lifelines
shall not be used for any purpose other than fall protection.

 

Horizontal
Lifelines shall be installed and maintained by the Project Rigging/Structural
Department.  (NOTE: Other crafts must
obtain Safety Department approval to install alternate material lifeline lines
noted above).

 

Vertical
Lifelines are used for personnel fall protection when vertical mobility is
required and may be comprised of static lifelines made of synthetic fiber rope
or cable which are equipped with approved sliding rope grabs or they may
consist of self retracting reel type lanyard/lifelines which are attached
directly to a safety harness.

 

Static rope
lifelines with rope grabs are required for personnel working from
spiders/ski-climbers and two point suspension scaffolds.  These types of lifelines can also be used to
provide fall protection for other operations such as scaffold erection and
structural steel erection where tie off points are limited and vertical mobility
is required.

 

Sliding rope
grabs approved for the size rope used are the only method for securing a safety
lanyard to a vertical lifeline.  Lanyards
shall not be attached to lifelines by means of knots or loops.

 

Rope grabs
shall be positioned on the lifeline at lease above the shoulders of the
user.  Other devices which can be used
are:

 

3

 

•                                          Safety
Nets

 

Safety nets may be used in some situations as secondary fall
protection.  Use and installation of nets
when required will be under direction of the Project Safety Department.  The Structural/Rigging Department is
responsible for net installation when required.

 

•                                          Connectors
Toggles

 

These devices lock into structural steel bolt holes to provide an
attachment point for a safety lanyard. 
These devices are to be used by structural iron connectors and bolt up
personnel during steel erection.

 

•                                          Concrete
Form Tie-Offs

 

These devises attach to patented concrete forms to provide an
attachment point for safety lanyards. 
These devices are to be used when placing concrete forms at elevations
where a fall exposure exists.

 

Lifeline Placement/Installation

 

1.             Horizontal
Lifelines

 

All horizontal lifelines placed in skeletal steel structures (e.g.  pipe racks, etc.) shall be three-eighths inch
(3/8” cable as a minimum and shall be secured on each end by at least two (2) cable clamps.  Intermediate supports shall be adequate to
minimize sag and vertical deflection under loading.

 

Horizontal lifelines shall be installed and maintained by the
Rigging/Structural Department.

 

Priority shall be given to lifeline placement as structures are
erected.

 

Lifelines shall be arranged to provide adequate mobility in all areas
of the structure while maintaining 100% fall protection for personnel.

 

Lifelines should be used arranged to provide tie off points at lease
waist high for personnel using them.

 

Lifelines shall not be used for any purpose other than fall protection.

 

Personnel installing lifelines shall be protected from falls at all
times by use of retractable lanyards or tie off to structural steel, etc.

 

The Rigging/Structural Department shall schedule regular documented
inspections of all lifelines at least weekly.

 

4

 

Vertical Lifelines/Retractable Lifelines

 

1.             Static
Rope

 

Static rope lifelines shall be of synthetic fiber rope approved and
maintained by the Project Safety Department.

 

Static rope lifelines must be used with
approved rope grabs for, lanyard attachment.

 

Static rope lifelines must be anchored at the
top by means capable of supporting 5400 pounds.

 

NOTE: SOFTENERS SHOULD BE USED WHERE LIFELINES CONTACT - SHARP EDGES
SUCH AS BEAM FLANGES.

 

Static rope lifeline/rope grabs will be
placed for each person working from or riding in spiders/ski-climbers or two
point suspension scaffolds.  Each person
must have an individual lifeline.

 

Retractable Reel Lifelines

 

Retractable lifeline devices shall be
attached to supports capable of withstanding 5400 pounds impact loading.

 

Retractable lifeline devices shall be secured
by means of shackles and wire rope chokers or synthetic slings.  ROPE (synthetic or natural fiber) SHALL NOT
BE USED TO SECURE THESE DEVICES.

 

Each retractable lifeline device shall be
equipped with a rope tag line for extending the device to elevations below the
point of attachment.

 

Retractable lifeline shall be placed at the
top of every temporary construction ladder which is to be used for repeated access/egress
to elevations.

 

Retractable lifelines shall also be used to
provide fall protection to structural iron workers during erection prior to
installation of other fall protection systems.

 

Ladders

 

Permanent
caged structural ladders may be ascended or descended without additional fall
protection.

 

Temporary
construction ladders shall extend at lease thirty-six (36”) above their
uppermost landing and be secured against displacement.

 

When ascending
or descending ladders personnel shall use both hands.  Materials or tools shall not be carried in
hands while using ladders.

 

All temporary
construction ladders placed for repeated access/egress to elevations shall be
equipped with retractable lifelines. 
Personnel using these ladders shall secure the retractable lifeline to
their harness while ascending or descending the ladder.

 

5

 

Retractable
lifelines reels shall be secured above the highest point of access to
applicable ladders and be equipped with tag line of one-forth inch (1/4”)
synthetic fiber rope extending from the lifeline reel to the ground when the
reel is fully retracted.

 

Portable
ladders (e.g.  extension ladders, step
ladders, etc.) do not require the retracting lifeline when they are used for
access to an elevation to perform a single task.  when using these types of ladders in this way
the following must be complied with:

 

•                                          Personnel
using the ladder must receive specific TSTI concerning the use of portable
ladders and associated fall protection techniques.

 

•                                          Personnel
climbing ladders which are not tied off at the top must have another person
hold the ladder at the bottom until it can be secured.  This includes the last trip down after
untying a ladder at the top.

 

•                                          Upon
climbing to the elevation where the task is to be performed the person on the
ladder properly secure their safety lanyard before doing anything else.  Next, the ladder must be tied off before work
can be begin.  When the task is complete
the process is reversed with the safety lanyard being the last protective
device released prior to descent.

 

•                                          Absolutely
no objects, tools, or material are to be carried in hands while climbing or
descending ladders.

 

Temporary Lifts/Hoisting Devices

 

Every efforts
shall be made to ensure all temporary platforms/walkways are equipped with
solid decks free of openings and standard guard rail systems.

 

Personnel
working from temporary platforms or traveling on temporary -catwalks shall have
their safety lanyard secured at all times to a lifetime of structure capable of
supporting 5400 pounds impact loading.

 

Every
temporary work platform or walkway must be provided with a safe means of
access/egress which allows personnel to remain tied off at all times.  Retractable lifelines shall be used to
achieve fall protection while ascending or descending access ladders to
temporary work platforms or walkways.

 

Personnel Lifts/Hoisting Devices

 

1.             Aerial
Lifts (JLG, Scissors, Snorkel, Etc.)

 

Personnel riding in or working from these lifts must secure their
safety lanyard to the lift basket at all times.

 

Lifts shall be placed on solid level surfaces so as to eliminate
possibility of overturning.

 

6

 

2.             Spider
And Ski-Climbers

 

Personnel -riding in or working from these hoisting devices shall each
be provided an independent lifeline and rope grab to which their lanyard shall
be secured at all times when aloft.

 

3.             Crane
Hoisted Personnel Baskets

 

Use of these devices shall comply with the safety procedures set forth
in the Project Procedures Manual.

 

Personnel riding in or working from personnel baskets must have their
lanyard secured to the basket when aloft.

 

4.             Elevators

 

Personnel riding inside enclosed elevator cars are not required to
secure their safety lanyard.

 

Skeletal Steel/Open Structures

 

This section deals
with fall protection when personnel are required to gain access to travel and
work in skeletal steel/open structures such as pipe racks.  This includes traveling on or working on any
elevated surface which is not designed as a personnel work surface or walkway
(e.g.  pipe, cable tray, etc.).

 

Personnel
working or traveling in elevated skeletal steel/open structures shall secure
their lanyards to a lifeline or structure capable of supporting 5400 pounds at
all times (10% fall protection).  NOTE:
THIS INCLUDES BOTH HORIZONTAL AND VERTICAL TRAVEL.

 

Personnel
working or traveling in skeletal steel/open structures shall have two (2) safety
lanyards at all times in order to achieve 100% fall protection.  One of the lanyards must be secured at all
times.

 

Adequate
lifeline system will be provided skeletal/open structures to allow 100% fall
protection for personnel working or traveling in these structures.  The Rigging/Structural Department shall be
responsible for installation and maintenance of these lifelines.

 

Vertical
travel in these structures shall, consist of properly placed and secured access
ladders equipped with retractable lifelines. 
Personnel -climbing or descending these ladders shall secure these
retractable lifelines to their safety harnesses while using the ladder.

 

In lieu of
lifelines personnel may secure safety lanyards to substantial structural steel
members, pipe and pipe supports. 
Personnel shall avoid securing lanyards to cable tray, conduits and
small bore screw pipe.

 

7

 

Permanent Structures/Stairs/Caged Ladders

 

All BRS and
subcontractor personnel are required to wear an approved full body safety
harness and shock absorbing lanyard or an approved safety belt with a shock
absorbing lanyard.  THIS REQUIREMENT
INCLUDES COMPLETED PERMANENT STRUCTURES.

 

Personnel
working or traveling in complete permanent structures where fall protection
exist such as floor openings and open sided floors must be properly tied off
within six feet (6’) of any fall exposure.

 

Priority shall
be given to installation and securing of permanent floors and walking surfaces
and all guard rails and other permanent fall protection devices.

 

When required
temporary guard rails and floor covers shall be installed to eliminate fall
exposures.

 

Only personnel
of the Rigging/Structural Department responsible for steel erection are allowed
on elevated floors and with fall exposures, such as floor openings or open
sided floors.

 

Permanent
stairs when completed shall be used to access or egress elevated work areas.

 

Caged ladders
do not require secondary fall protection as the cage is a fall protection
device.  Personnel climbing ladders must
keep both hands free of climbing at all times.

 

Structural Steel Erection

 

Personnel
erecting structural steel shall achieve 100% fall protection through use of
safety harness/lanyards, retractable lifelines, connectors toggles and aerial
lifts ALG, snorkel, etc.).

 

Access to
structural steel shall be obtained by use of ladders, aerial lifts or other
approved personnel hoisting devices. 
Climbing of structural steel members such as columns and diagonal braces
shall not be allowed.

 

Prior to and
during horizontal lifeline placement structural personnel shall crawl (coon)
steel members with lanyards secured around said members.  Retractable lifelines secured at elevations
above the point of operation may be used in some applications to provide fall
protection prior to availability of horizontal lifelines.

 

When lanyard
lengths longer than standard are required due to large steel members the
Project Safety Department shall be contacted to approved methods for obtaining
the additional length.

 

Reinforcement Steel/Concrete Form Work

 

Personnel
working on rebar walls, piers and on concrete form walls must have fall
protection 100% of the time they are off the ground.

 

This fall
protection can be achieved through the use of retractable lifelines, static
lifeline and rope grabs or use of double lanyards.

 

8

 

Personnel
working rebar or formed walls and elevated piers generally require a work
positioning lanyard (cannot be used for fall protection) and a fall protection
lanyard.

 

On vertical
rebar walls the safety lanyard shall be secured at a point above the workers
head, either to a lifeline or a horizontal section of rebar.

 

On form walls
personnel shall use patented construction form tie-off attachments or lifelines
to secure their safety lanyards.  These
persons shall receive specific TSTI on the equipment to be use and the fall
protection practices to be used.

 

Rigging/Crane Assembly and Dismantling

 

Crane assembly-dismantling operations pose a challenge to the 100% fall
prevention program.  However, through
thought and planning maximum protection can be achieved.

 

Fall
protection shall be obtained during these operations through the use of
retractable lifelines, safety harnesses and lanyards and minimizing movement in
elevated areas by using ladders in some personnel lifts.

 

9

 

NOTICE TO SUBCONTRACTOR EMPLOYEES

 

ILLEGAL DRUGS.  ALCOHOL AND
FIREARMS POLICY

FOR CONTRACTORS

 

The Policy of
KSL SERVICES, JV regarding illegal drugs and controlled substances, alcoholic
beverages, and firearms is:

 

1.             The use, possession,
distribution, purchase or sale of any illegal drugs or other controlled
substances by any person while on KSL SERVICES, JV premises or project sites,
engaged in KSL SERVICES, JV business or while operating KSL SERVICES, JV
equipment is prohibited.

 

2.             The use of any
illegal drug or other controlled substances or alcohol which causes or
contributes to unacceptable job performance or unusual job behavior is
prohibited.

 

3.             The use, possession,
transportation, or sale of explosives, unauthorized flammable materials,
firearms, or other weapons by SUBCONTRACTOR, its subcontractors or their
employees while on KSL SERVICES, JV premises or project sites, engaged in KSL
SERVICES, JV business or while operating KSL SERVICES, JV equipment is
prohibited.

 

4.             The unauthorized use,
possession, transportation, or sale of alcoholic beverages by SUBCONTRACTOR,
its subcontractors or their employees while on KSL SERVICES, JV premises or
project sites, or while operating KSL SERVICES, JV equipment is prohibited.

 

SUBCONTRACTOR’S
employees shall abide by this Policy. 
Any person violating this Policy shall be removed from KSL SERVICES, JV
premises or project sites, and may be denied future access to KSL SERVICES, N
premises or project sites.  In addition,
KSL SERVICES, JV may suspend work or, in repeated or serious situations,
terminate a subcontract as a result of violation of this Policy.  In appropriate cases, local law enforcement
agencies may be advised of violation.

 

In support of
this Policy, KSL SERVICES, JV may conduct or require searches and require
screens as set forth in the following:

 

SEARCH

 

Without prior
announcement, and at any time, KSL SERVICES, JV may carry out reasonable
searches of individuals and their personal effects when entering KSL SERVICES,
JV premises or project sites, while on KSL SERVICES, JV premises or project
sites, and when leaving KSL SERVICES, JV premises or project sites.  Unless prohibited by applicable law, KSL
SERVICES, JV may require SUBCONTRACTOR to search its employees or
subcontractors’ employees before entering KSL SERVICES, JV premises or project
sites, engaging in KSL SERVICES, JV business or operating KSL SERVICES, JV equipment.  Entry onto KSL SERVICES, JV premises or
project sites constitutes consent to a search of the person and his/her
personal effects, including, without limitation, packages, briefcases, purses,
lunch boxes and vehicle, or any office, locker, closet or desk.  Refusal to cooperate shall be cause for not
allowing that individual on KSL SERVICES, JV premises or project sites.

 

1

 

SCREEN

 

Unless
prohibited by applicable law, KSL SERVICES, JV may require SUBCONTRACTOR to
conduct a controlled substance and/or alcohol screen on any of its employees or
subcontractors’ employees while on KSL SERVICES, JV premises or project sites,
engaged in KSL SERVICES, IV business, or operating KSL SERVICES, JV
equipment.  In addition, KSL SERVICES, JV
may require SUBCONTRACTOR to conduct a controlled substance and/or alcohol
screen on any of its employees or its subcontractors’ employees before entering
KSL SERVICES, IV premises or project sites, engaging in KSL SERVICES, JV
business or operating KSL SERVICES, JV equipment.  Prior written consent shall be obtained from
any person who is to be screened.  A
positive screen on SUBCONTRACTOR or a subcontractor employee or failure to give
written consent for a screen shall be cause for removal from KSL SERVICES, JV
premises or project sites, and shall result in the SUBCONTRACTOR or
subcontractor employee being restricted or disqualified from performing
services for KSL SERVICES, JV.

 

NOTIFICATION OF SEARCH AND/OR SCREEN BY SUBCONTRACTOR

 

Prior to
conducting a search and/or screen of its or its subcontractors’ employees on
KSL SERVICES, JV premises, SUBCONTRACTOR shall notify GENERAL CONTRACTOR and
the local KSL SERVICES, JV facility manager.

 

DEFINITIONS

 

As used
herein, “controlled substance” specifically includes opiates, including heroin;
hallucinogens, including marijuana, mescaline, and peyote; cocaine; PCP; and
prescription drugs, including amphetamines and barbiturates, which are not
obtained and used under a prescription lawfully issued to the person possessing
them or which are not authorized by the KSL SERVICES, JV Medical Staff; and any
other substance included in the Federal Controlled Substances Act or its
regulations, or unlawful under applicable law.

 

As used
herein, controlled substance or alcohol “screen” means any test using blood,
urine, breath or other samples to determine the presence of controlled
substances or alcohol in the body.

 

As used
herein, “KSL SERVICES, JV premises” is used in the broadest sense, and includes,
but is not limited .to, all land, property, buildings, structures,
installations, KSL SERVICES, JV operated service stations (but not KSL
SERVICES, JV owned stations operated by independent dealers), vehicles,
equipment, aircraft, and water craft owned, leased, or in any other manner
being used by KSL SERVICES, JV for any purpose.

 

As used
herein, “KSL SERVICES, JV project site” is used in the broadest sense, and
includes all sites or properties on which KSL SERVICES, JV its affiliates
and/or associated firms, and/or SUBCONTRACTORS or other firms, are performing
work or any kind.

 

DRUG AND ALCOHOL RANDOM SECURITY
SEARCH POLICY

 

All
SUBCONTRACTOR personnel assigned to KSL SERVICES, JV work shall be mentally and
physically capable of performing their assigned duties competently and
safely.  Therefore,

 

2

 

SUBCONTRACTOR
and its.  subcontractors shall have
procedures which allow screening of all employees for controlled substances and
alcohol while on KSL SERVICES, N premises or project sites, in KSL SERVICES,
N.  equipment or while engaged in KSL
SERVICES, JV business.  KSL SERVICES, JV “Illegal
Drugs, Alcohol and Firearms Policy for Contractors” (Policy) is stated, and “Controlled
Substances,” “Screen,” and “KSL SERVICES, JV premises” are defined, in the
attached Notice to Contractor Employees.

 

KSL SERVICES,
N has occasionally suffered the loss of equipment and confidential data from
its work locations.  Such losses will not
be tolerated.  Therefore, KSL SERVICES, N
may conduct searches to ensure compliance with its Policy as outlined on the
attached Notice to Subcontractor Employees.

 

To facilitate
compliance with KSL SERVICES, N Policy, SUBCONTRACTOR should take the following
steps:

 

1.             Advise
all employees and/or subcontractors of KSL SERVICES, N Policy of searches
without prior notice and that any person found in violation of the Policy shall
be denied access to KSL SERVICES, N premises and project sites.

 

2.             Give
to each employee and/or subcontractor, the enclosed Notice to Contractor
Employees for his or her review.

 

3.             Screen
employees and subcontractors before assigning them to KSL SERVICES, N premises
or project sites, bearing KSL SERVICES’S, JV Policy in mind.

 

SUBCONTRACTOR
shall immediately remove from KSL SERVICES, JV premises any of its or its
subcontractors’ personnel found to be in violation of the Policy.  Such personnel may be denied future access to
KSL SERVICES, JV premises or project sites. 
Any illegal or unauthorized drugs, intoxicating beverages, firearms,
weapons, or KSL SERVICES, JV property discovered as a result of KSL SERVICES,
JV searches may be confiscated and may be turned over to law enforcement
agencies.

 

If your
personnel fail to comply with KSL SERVICES, JV Policy, it may become necessary
to take remedial action, including termination of this Subcontract.

 

Your
cooperation in implementing and enforcing this Policy is appreciated.  Please execute and return.

 

Understood and
accepted this         day of              ,
2003

 

	
  Firm Name:

  	
   

  	
   

  	
  By:

  	
   

  	
   

  
	
   

  	
   

  	
   

  
	
  Date:

  	
   

  	
   

  	
  Title:

  	
   

  	
   

  
									

 

3

 

INSERT CERTIFICATE LIABILITY OF INSURANCE

 

1

 

GENERAL CONDITIONS

FOR

SUBCONTRACTED PROFESSIONAL SERVICES

 

1.             WORK Of THE SUBCONTRACTOR

 

1.1                                 All
Work shall be performed in accordance with sound and generally accepted
professional practices and industry standards by Professional, Managerial, and
administrative personnel fully qualified in the respective disciplines required.

 

1.2                                 Subcontractor
shall have the complete Professional, Managerial, and Technical responsibility
for the validity, accuracy and reliability of the work performed, and its work
shall conform to all applicable codes, standards, statutes;, rules and regulations and
the Task Order and Contract design criteria and definition.

 

1.3                                 Subcontractor
shall designate a Manager in charge of the Work as a whole on a continuous
basis and having authority with responsibility for providing adequate
supervision or direction to take all action that may be required in performance
of that Agreement.

 

1.4                                 Subcontractor
shall remove from the Work any person assigned whose work is not satisfactory
to Prime Contractor, but Subcontractor shall not remove or reassign its Manager
in charge of the Work or its other key personnel designated in the “Terms” of
this Agreement without the approval of Prime Contractor unless such person is
no longer employed by Subcontractor.

 

1.5                                 The
Work shall be performed at a location satisfactory to Prime Contractor and such
location shall not be changed without approval of Prime Contractor.  Prime Contractor shall have access at all
times to the location where Work is performed and to all of the drawings,
specifications, data, calculations, models, test results and specimens,
documents and other things related to the Work or to the Project as a whole.

 

2.             SCHEDULING

 

2.1                                 Subcontractor
shall perform the Professional, Management or Technical work expeditiously with
sufficient number of qualified personnel to conform to Prime Contractor’s schedule and
progress with the Work on the individual Task Orders and the Contract as a
whole.

 

2.2                                 As
required by the Project Manager, Subcontractor shall provide Prime Contractor a
detailed Schedule for-performance of the Work and update such Schedule as
work on each of the Task Orders progresses subject to revision or approval by
Prime Contractor to coordinate the Work with the overall rate of Prime
Contractor and other participants in the Task Order and Contract as a whole.

 

1

 

3.             PROJECT SITE

 

3.1                                 Whenever
Subcontractor has employees performing the Work subject of this Agreement, at
any worksite, property of the Client, or of any third party.  Subcontractor shall comply with all
government laws and regulations with regard to safety, security and sanitation,
and shall be fully responsible for the safety of its personnel.  Subcontractor shall not create any hazards
for others, or the work of others, and shall conduct its work in a manner which
protects life, property and the environment.

 

3.2                                 If
Subcontractor is to furnish any items of equipment, machinery and materials
which are to become a permanent part of a Project required by a Task Order,
Subcontractor shall warrant that the equipment, machinery and materials will
perform as specified and are free from defects in workmanship and materials for
a period of one year after initial commercial operation of the equipment or
completion of the relevant Task Order, whichever is later, unless a different
period is stated in the “Terms” of this Agreement.  With respect to items of machinery,
equipment, and materials manufactured by others, Subcontractor’s obligation shall be limited to the terms of the
best warranty obtainable from the manufacturer.

 

4.             STANDARD OF PERFORMANCE

 

In the event Subcontractor’s services hereunder should not prove
satisfactory to Program Manager and Client, as a result of human error,
omission or otherwise, Subcontractor’s obligation resulting therefrom shall be
to perform corrective services of the type originally undertaken, provided such
corrective services are requested in writing by Program Manager
or Client, within the notice period
and terms of compensation, if any, for such work to be as required by Owner or
Program Manager under the Prime Contract.

 

5.             CHANGES

 

Prime Contractor may order changes in the work or conditions under
which the Work is to be performed or may increase or decrease the scope of work
to be performed by Subcontractor.  Such
additional work shall be performed under the same terms and conditions of the
base Agreement.

 

6.             DELAYS

 

Prime Contractor may require Subcontractor to suspend performance
hereunder completely or partially for whatever length of time Client and Prime
Contractor may elect.  The time for
completion shall be extended by an appropriate period that Subcontractor is
delayed by any cause beyond the Subcontractor’s reasonable control.  Prime Contractor and Client shall not be
liable for any damages, direct, and consequential or otherwise, suffered by
Subcontractor due to delays and suspensions. 
Subcontractor shall be obligated to proceed with the work
notwithstanding a dispute on reimbursement; such action shall not prejudice either
party’s claim with respect to reimbursement.

 

2

 

7.             NOTICES

 

Notices of changes, deficiencies, delays, claims or disputes shall be
in writing, and shall furnish full information to the extent available.  The party notified will acknowledge receipt
by endorsement of a copy if requested, or will otherwise confirm receipt in
writing.  To avoid difficulty in delivery
of notice, sufficient notice shall be deemed to have been given by mailing by
registered or certified mail or equivalent, to the address shown in the
Subcontract “Terms.”

 

8.             TERMINATION

 

8.1                                 If,
within seven (7) days written.  notice by Prime Contractor to
Subcontractor specifying any deficiency in the Work or the promptness with
which the Work is being performed, Subcontractor has not commenced to correct,
and within a reasonable time has corrected, such deficiency to the satisfaction
of the Prime Contractor, Prime Contractor may supplement the work of
Subcontractor, or take over performance of the Work temporarily or completely,
with Prime Contractor’s own forces, or by contract with others:

 

8.2                                 Prime
Contractor may terminate this , Subcontract for convenience in those cases
where Client terminates the Prime Contract or the portion of the Prime Contract
that includes the Work.

 

8.3                                 If
work of Subcontractor is suspended or terminated by Prime Contractor,
Subcontractor will be paid for the work actually completed and accepted and for
acceptable costs incurred for partially performing and closing out work not
completed, but shall not be paid for the loss of profit or contribution to
overhead of work not performed by. 
Subcontractor.

 

9.             ASSIGNMENT, SUBCONTRACTING

 

9.1                                 Subcontractor
shall not assign this Subcontract or any funds-due hereunder.

 

9.2                                 Subcontractor
shall not subcontract any portion of the Work without the prior written
approval of Prime Contractor and without the prior written approval by the
Prime Contractor of the form, terms and conditions of the lower-tier
Subcontract.

 

9.3                                 No
assignment or subcontracting, even with Prime Contractor’s approval, shall .relieve
Subcontractor of any obligations hereunder, or create any contractual
relationship between such Sub-Subcontractor and Prime Contractor or Client.

 

9.4                                 Any
lower-tier Subcontractor shall assume unto Prime Contractor all of the obligations
of the Subcontractor as they relate to such portion of the Work.

 

9.5                                 Prime
Contractor may assign this Subcontractor to Client should the Prime Contract
give the option and Client elects to exercise such right.

 

3

 

10.          RECORDS AND PAYMENTS

 

10.1                           Subcontractor
shall maintain good accounting and personnel records reflecting performance of
the Work and shall preserve such records for a period of two years after
completion and acceptance of the Prime Contract as a whole.

 

10.1.1      Client
and Prime Contractor shall have the right to inspect and audit such part of the
records as relate to cost reimbursement or performance of labor related
provisions.  Such audit may also cover
Subcontractor’s procedures and . 
controls with respect to the cost of the Work.  Subcontractor shall assist in making the
above audits.

 

10.1.2      Copies
of documents and records supporting requests for payment or compliance with
labor related provisions’ shall be furnished to Prime Contractor with such
request or at such other times as Prime Contractor directs.  Payments will be made by Prime Contractor to
Subcontractor in accordance with the “Terms” of this Agreement

 

10.2                           The
cost of the Work to be reimbursed under this Agreement shall be only that
reasonably necessary to perform the, work in an efficient manner in accordance
with the time schedule and shall not exceed the amount authorized by Prime
Contractor in the “Terms” of this Agreement.

 

10.3                           Prime
Contractor shall make progress payments to Subcontractor monthly or at other
intervals specified in accordance with the Subcontract Terms.  Prime Contractor may withhold from those
progress payments ten percent (100) of the amount earned until final completion
and acceptance of the Work.

 

10.4                           Subcontractor
shall submit with its request for final payment evidence, including affidavits
and certificates, as may be requested by Prime Contractor, showing a) Work is
completed b) compliance with all requirements c) Payment of all bills, and d)
that no lien exists or could be claimed arising from the Work.

 

10.5                           Notwithstanding
any other provision hereof, payment by Client to Prime Contractor is a
condition precedent to any obligation of Prime Contractor to make payment
hereunder.  Prime Contractor shall have
no obligation to make payments to Subcontractor for any portion of the Work for
which Prime Contractor has not received payment from the Client.

 

11.          BENEFITS & PAYROLL TAXES

 

Subcontractor’s compensation ‘includes, and Subcontractor accepts
exclusive liability for the payment of all benefit contributions and payroll
taxes for all employees of Subcontractor engaged in the performance of this.  Agreement

 

12.          INDEMNITY

 

Subcontractor hereby indemnifies, holds harmless and will defend Prime
Contractor and Client from any loss, cost, damage, or liability from injury or
death of any person, including Subcontractor or its employees, or damage to any
..property arising’ from or in

 

4

 

connection with the Work whether or not there be concurring negligence
by Prime Contractor or Client, but Subcontractor does not hereby assume
responsibility for the sole negligence of Prime Contractor or Client.

 

13.          INSURANCE

 

Without in any way limiting Subcontractor’s liability hereunder,
Subcontractor shall maintain the following insurance in form and with
underwriters satisfactory to ‘me Contractor:

 

13.1                           Worker’s
Compensation as prescribed by applicable law.

 

13.2                           Employer’s
Liability Insurance including insurance covering liability under the
Longshoremen’s and Harbor Worker’s Act, the Jones Act, and the Outer
Continental Shelf Land Act, if applicable. 
The limits of liability of such insurance shall be not less than
$1,000,000 per occurrence.

 

13.3                           Comprehensive
or Commercial General Liability (Bodily Injury and Property Damage) Insurance
including, but not limited to, the following supplementary coverage’s: (i) Contractual
Liability to cover liability assumed under this Agreement, (ii) Product
and Completed Operations Liability Insurance, (iii) Broad Form Property
Damage Liability Insurance, and (iv) explosion, collapse and underground hazards.  The limit of the liability for such insurance
shall not be less than $1,000,000 per occurrence for Bodily Injury and $1,000,000
per occurrence for Property Damage.  If a
Combined Single Limit is provided, total coverage shall not be less than
$2,000,000 per occurrence.

 

13.4                           Automobile Bodily Injury and
Property Damage Liability Insurance. 
Such insurance shall extend to owned, non-owned and hired automobiles
used in the performance of this Agreement. 
The limits of liability of such insurance shall be not less than
$1,000,000 per occurrence for Bodily Injury and $1,000,000 per occurrence for
Property Damage.  If a Combined Single
Limit is provided, total coverage shall be not less than $2,000,000.

 

13.5                           Without
in any affecting Subcontractor’s obligation above, if marine work is to be
performed hereunder, Protection and Indemnity Insurance or equivalent insurance
coverage, including coverage for injuries to or death of masters, mates and
crews of vessels used in the performance of this Agreement.  The limits of liability of such insurance
shall be not less than $1,000,000 per occurrence.

 

13.6                           Professional
Liability insurance with an amount no less than $1,000,000.

 

The above insurance’s shall be on an occurrence basis, shall name Prime
Contractor and Client as additional insured, and shall include a requirement
that the insurer provide Prime Contractor with 30 days’ written notice prior to
the effective date of any cancellation or material change of the
insurance.  The insurance specified in
13.1 above shall contain waivers of subrogation in favor of Prime Contractor
and Client and an assignment of statutory lien to Prime Contractor, if
applicable.

 

5

 

13.7                           The
insurance specified in 13.2, 13.3, 13.4, 13.5, and 13.6 above shall:

 

13.7.1      contain
waivers of subrogation in favor of Prime Contractor and Client, and their
respective subsidiaries, and

 

13.7.2      provide
that said insurance is primary coverage with respect to Subcontractor’s
operations hereunder.

 

Subcontractor shall, before commencing the Work, provide Prime
Contractor with a certificate of insurance evidencing all required coverage.

 

14.          PATENTS AND PROPRIETARY RIGHTS

 

Subcontractor indemnifies Prime Contractor and Client against any loss,
cost or liability for infringement of any patent or proprietary rights
involving any information, items of equipment, materials, or services furnished
hereunder.

 

15.          LAWS

 

This Subcontract is entered into in Los Alamos, New Mexico and shall be
construed and governed by the laws of the State of New Mexico.  Subcontractor shall comply with all laws,
statutes, ordinances, rules and regulations of any governmental entity
having jurisdiction, and Subcontractor shall indemnify and hold harmless the
Client and Prime Contractor from any fines, penalties, costs or liability
arising from Subcontractor” failure- to comply therewith.

 

16.          TITLE

 

Title to all drawings, specifications, reports, test results and
specimens, plans, data and work product of Subcontractor arising hereunder
shall be in Prime Contractor, or if Prime Contractor so designates, in Client.

 

16.1                           All
discoveries, inventions, patents, know-how, trade secrets, computer programs,
or other proprietary information generated hereunder shall be the property of
Prime Contractor, or if Prime Contractor so designates, of Client, and
Subcontractor will take appropriate action to assign and transfer same to Prime
Contractor or Client.

 

16.2                           Subcontractor
will, if requested, execute Prime Contractor’s Standard Secrecy Agreement (a
copy of which is available on,
request) and will, if requested, cause each of its employees assigned to the
Work to execute •
Prime Contractor’s Standard Secrecy Agreement for Employees (a copy of which is
available on request).

 

16.3                           Subcontractor
and Subcontractor’s employees will limit access to Client’s and Prime
Contractor’s technical information to Subcontractor’s employees who reasonably
require the same for performance of work pursuant to this ‘Agreement.

 

6

 

16.4                           At
Prime Contractor’s request, Subcontractor will return to Engineer all drawings
and written materials furnished to Subcontractor by Client or Prime Contractor,
including all copies thereof, if any, made by Subcontractor except that
Subcontractor may retain one copy of the same in its files for record purposes
only.

 

17.          INTEGRATION

 

17.1                           This
Subcontract shall be valid and in force when signed by both parties and
delivered and the parties understand that thereafter no person is authorized to
amend this Subcontract except by agreement in writing and signed with equal
formality.  These General Conditions may
be modified by the Subcontract Terms, and as so modified it is intended that
all Terms and Provisions of this Subcontract shall be construed in harmony and
with equal dignity and effect.

 

17.2                           Headings
of sections and other parts of this Agreement are for quick reference only and.  are
not to be construed as a part of this Agreement.  In some instances, a section or part
contains provisions not covered by the heading thereof.  In other instances, a section or part
contains provisions that are described in the heading of another section or
part.

 

18.          AMENDMENTS

 

No representative of Prime Contractor, other than an officer, has
authority to change, amend or supplement this Agreement of Contract or’
make any Agreement or Contract on behalf of Prime Contractor or Client, and no
contractual relationship exists between Subcontractor and Client.

 

7

 

KSL SERVICES JV

 

 

LOS ALAMOS NATIONAL LABORATORY

UNIVERSITY OF CALIFORNIA

 

SUBCONTRACT/PURCHASE ORDER SPECIAL CONDITIONS

in support of

SUBCONTRACT NO.  47394-001-03-C2

 

These Special Conditions are to be read in conjunction with the
SUBCONTRACT GENERAL CONDITIONS (03-92), GENERAL CONDITIONS FOR SUBCONTRACTED
PROFESSIONAL SERVICES (11-03), or PURCHASE ORDER TERMS AND CONDITIONS as
appropriate.  These Special Conditions
are supplementary to the SUBCONTRACT GENERAL CONDITIONS, GENERAL CONDITIONS FOR
PROFESSIONAL SUBCONTRACTED PROFESSIONAL SERVICES, or PURCHASE ORDER TERMS AND
CONDITIONS, except in those cases where there is a conflict, in which case,
these Special Conditions take precedence.

 

1.0                               INCORPORATION
OF FEDERAL ACQUISITION REGULATION (FAR) AND, DEPARTMENT OF
ENERGY REGULATION (DEAR) CLAUSES

 

The Federal
Acquisition Regulation (FAR) and the Department of Energy Acquisition
Regulation (DEAR) clauses listed below, which are codified in Chapters 1 and 9,
respectively, of Title 48 of the Code of Federal Regulations, are, as
prescribed below, incorporated into this subcontract by reference as a part of
these Special Conditions with the same force and effect as if they were given
in full text.

 

As used in these
clauses below, and unless otherwise indicated. 
with respect to a particular clause, the terms identified below are for
SUBCONTRACTING supplies/services:

 

“CONTRACTING OFFICER”
shall mean “KSL SERVICES JV.”

 

“CONTRACTOR”
shall mean “SUBCONTRACTOR.”

 

“SUBCONTRACTOR”
shall mean “LOWER-TIER SUBCONTRACTOR.”

 

1.1                               THE
FOLLOWING FAR CLAUSES ARE REQUIRED FOR ALL SUBCONTRACTS:

 

	
  PARAGRAPH

  	
   

  	
  TITLE

  
	
   

  	
   

  	
   

  
	
  FAR 52.203-6

  	
   

  	
  Restrictions on Subcontractor
  Sales to the Government (July 1995)

  
	
   

  	
   

  	
   

  
	
  FAR 52.203-7

  	
   

  	
  Anti-Kickback Procedures
  (July 1995), except for paragraph (c) (1), which is not
  incorporated into this subcontract.

  

 

1

 

	
  FAR 52.203-10

  	
   

  	
  Price or Fee Adjustment for
  Illegal or Improper Activity (Jan. 1997)

  
	
   

  	
   

  	
   

  
	
  FAR 52.203-12

  	
   

  	
  Limitation on Payments to
  Influence Certain Federal Transactions (June 1997)

  
	
   

  	
   

  	
   

  
	
  FAR 52.215-2

  	
   

  	
  Audit and Records —
  Negotiations (June 1999)

  
	
   

  	
   

  	
   

  
	
  FAR 52.215-10

  	
   

  	
  Price Reduction for Defective
  Cost or Pricing Data (Oct. 1997)

  
	
   

  	
   

  	
   

  
	
  FAR 52.215-12

  	
   

  	
  Subcontractor Cost or Pricing
  Data (Oct. 1997)

  
	
   

  	
   

  	
   

  
	
  FAR 52.215-17

  	
   

  	
  Waiver of Facilities Capital Cost of Money (Oct. 1997)

  
	
   

  	
   

  	
   

  
	
  FAR 52.219-8

  	
   

  	
  Utilization of Small Business
  Concerns (Oct. 2000)

  
	
   

  	
   

  	
   

  
	
  FAR 52.219-9

  	
   

  	
  Small Business Subcontracting
  Plan (Jan. 2002)

  
	
   

  	
   

  	
   

  
	
  FAR 52222-1

  	
   

  	
  Notice to the Government of
  Labor Disputes (Feb. 1997)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-4

  	
   

  	
  Contract Work Hours and Safety
  Standards Act — Overtime Compensation (Sept. 2000)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-6

  	
   

  	
  Davis-Bacon Act
  (Feb. 1995)

  
	
   

  	
   

  	
   

  
	
  FAR 52222-7

  	
   

  	
  Withholding of Funds
  (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-8

  	
   

  	
  Payrolls and Basic Records
  (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-9

  	
   

  	
  Apprentices and Trainees
  (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR 52222-10

  	
   

  	
  Compliance with Copeland Act
  (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR 52222-11

  	
   

  	
  Subcontracts (Labor Standards) (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-12

  	
   

  	
  Contract Termination — Debarment (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-13

  	
   

  	
  Compliance with Davis-Bacon and
  Related Act Regulations (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-14

  	
   

  	
  Disputes Concerning Labor
  Standards (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-15

  	
   

  	
  Certification of Eligibility
  (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-26

  	
   

  	
  Equal Opportunity
  (Apr. 2000)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-35

  	
   

  	
  Equal Opportunity for Special
  Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans
  (Dec. 2001)

  

 

2

 

	
  FAR 52222-36

  	
   

  	
  Affirmative Action for Workers
  with Disabilities (June 1998)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-37

  	
   

  	
  Employment Reports on Special
  Disabled. Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans
  (Dec. 2001)

  
	
   

  	
   

  	
   

  
	
  FAR. 52.222-41

  	
   

  	
  Service Contract Act of 1965;
  as Amended (May 1989)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-42

  	
   

  	
  Statement of Equivalent Rates
  for Federal Hires (May 1989)

  
	
   

  	
   

  	
   

  
	
  FAR 52.223-3

  	
   

  	
  Hazardous Material
  Identification and Material Safety Data Sheets (Jan. 1997) with
  Alternate I (Jan. 1997)

  
	
   

  	
   

  	
   

  
	
  FAR 52.223-10

  	
   

  	
  Waste Reduction Program
  (August 2000)

  
	
   

  	
   

  	
   

  
	
  FAR 52.224-1

  	
   

  	
  Privacy Act Notification (Apr
  1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.224-2

  	
   

  	
  Privacy Act (Apr. 1984)
Buy American Act-North American Free
  Trade Agreement-)

  
	
   

  	
   

  	
   

  
	
  FAR 52.225-3

  	
   

  	
  Israeli Trade Act
  (May 2002)

  
	
   

  	
   

  	
   

  
	
  FAR 52.225-5

  	
   

  	
  Trade Agreements (Feb 2002)

  
	
   

  	
   

  	
   

  
	
  FAR 52.225-11

  	
   

  	
  Buy American Act-Construction
  Materials under Trade Agreements (July 2002)

  
	
   

  	
   

  	
   

  
	
  FAR 52.225-13

  	
   

  	
  Restrictions on Certain Foreign
  Purchases (Feb. 2000)

  
	
   

  	
   

  	
   

  
	
  FAR 52.227-1

  	
   

  	
  Authorization and Consent
  (July 1995)

  
	
   

  	
   

  	
   

  
	
  FAR 52.227-3

  	
   

  	
  Patent Indemnity
  (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.227-10

  	
   

  	
  Filing of Patent Applications —
  Classified Subject Matter (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.227-23

  	
   

  	
  Rights to Proposal Data
  (Technical) (June 1987)

  
	
   

  	
   

  	
   

  
	
  FAR 52.229-10

  	
   

  	
  State of New Mexico Gross
  Receipts and Compensating Tax (Oct. 1998)

  
	
   

  	
   

  	
   

  
	
  FAR 52.230-2

  	
   

  	
  Cost Accounting Standards
  (Apr. 1998), except for paragraph (b), which is not incorporated into
  this subcontract.

  
	
   

  	
   

  	
   

  
	
  FAR 52.230-6

  	
   

  	
  Administration of Cost
  Accounting Standards (Nov. 1999)

  
	
   

  	
   

  	
   

  
	
  FAR 52.232-17

  	
   

  	
  Interest (June 1996)

  
	
   

  	
   

  	
   

  
	
  FAR 52.232-22

  	
   

  	
  Limitation of Funds
  (Apr. 1984)

  

 

3

 

	
  FAR 52.232-23

  	
   

  	
  Assignment of Claims
  (Jan. 1986)

  
	
   

  	
   

  	
   

  
	
  FAR 52.237-3

  	
   

  	
  Continuity of Service
  (Jan. 1991)

  
	
   

  	
   

  	
   

  
	
  FAR 52.242-1

  	
   

  	
  Notice of Intent to Disallow
  Costs (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.242-15

  	
   

  	
  Stop-Work Order
  (Aug. 1989), Alt. I (Apr 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.244-2

  	
   

  	
  Subcontracts (Aug. 1998)

  
	
   

  	
   

  	
   

  
	
  FAR 52.244-5

  	
   

  	
  Competition in Subcontracting
  (Dec. 1996)

  
	
   

  	
   

  	
   

  
	
  FAR 52.244-6

  	
   

  	
  Subcontracts for Commercial
  Items and Commercial Components (Oct. 1998)

  
	
   

  	
   

  	
   

  
	
  FAR 52.246-5

  	
   

  	
  Inspection of Services-Cost
  Reimbursement (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.247-63

  	
   

  	
  Preference for U.S.— Flag Air
  Carriers (Jan. 1997)

  
	
   

  	
   

  	
   

  
	
  FAR 52.247-64

  	
   

  	
  Preference for Privately Owned
  U.S.- Flag Commercial-1 Vessels (June 2000)

  
	
   

  	
   

  	
   

  
	
  FAR 52.249-1

  	
   

  	
  Termination for Convenience of
  the Government (Fixed Price) (Short Form) (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.249-2

  	
   

  	
  Termination for Convenience of
  the Government (Fixed Price) (Sept. 1996)

  
	
   

  	
   

  	
   

  
	
  FAR 52.249-4

  	
   

  	
  Termination for Convenience of
  the Government (Services) (Short Form) (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.249-6

  	
   

  	
  Termination (Cost
  Reimbursement) (Sept. 1996)

  
	
   

  	
   

  	
   

  
	
  FAR 52.249-7

  	
   

  	
  Termination (Fixed-Price
  Architect-Engineer) (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.249-8

  	
   

  	
  Default (Fixed Price Supply and
  Service) (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.249-10

  	
   

  	
  Default (Fixed Price
  Construction) (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.249-12

  	
   

  	
  Termination (Personal Services)
  (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.249-13

  	
   

  	
  Failure to Perform
  (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.249-14

  	
   

  	
  Excusable Delays
  (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.251-1

  	
   

  	
  Government Supply Sources
  (Apr. 1984)

  

 

4

 

1.2                                 THE FOLLOWING DEAR CLAUSES ARE REQUIRED FOR ALL
SUBCONTRACTS:

 

	
  DEAR 952.203-70

  	
   

  	
  Whistleblower Protection for
  Contractor Employees, (Dec. 2000)

  
	
  DEAR 952.204-2

  	
   

  	
  Security (Sept. 1997)

  
	
  DEAR 952.204-70

  	
   

  	
  Classification/Declassification (Sept.
  1997)

  
	
  DEAR 952.204-74

  	
   

  	
  Foreign Ownership, Control, or Influence
  Over Contractor (Apr. 1984)

  
	
  DEAR 952.209-72

  	
   

  	
  Organizational Conflicts of Interest,
  Alternate I (June 1997)

  
	
  DEAR 952.211-71

  	
   

  	
  Priorities and Allocations (Atomic Energy)
  (June 1996)

  
	
  DEAR 952.217-70

  	
   

  	
  Acquisition of Real Property
  (Apr. 1984)

  
	
  DEAR 952.226-74

  	
   

  	
  Displaced Employee Hiring Preference
  (June 1997)

  
	
  DEAR 952.247-70

  	
   

  	
  Foreign Travel (Dec. 2000)

  
	
  DEAR 952.250-70

  	
   

  	
  Nuclear Hazards Indemnity Agreement
  (June 1996)

  
	
  DEAR 970.5203-1

  	
   

  	
  Management Controls (May 2000)

  
	
  DEAR 970.5215-2

  	
   

  	
  Make-or-Buy Plan (Dec. 2000)

  
	
  DEAR 970.5215-3

  	
   

  	
  Conditional Payment of Fee, Profit, or
  Incentives (Dec. 2000)

  
	
  DEAR 970.5223-4

  	
   

  	
  Workplace Substance Abuse Programs at DOE
  Sites (Dec. 2000)

  
	
  DEAR 970.5226-2

  	
   

  	
  Workforce Restructuring Under
  Section 3161 of the National Defense Authorization Act for Fiscal Year
  1993 (Dec. 2000)

  
	
  DEAR 970.5227-1

  	
   

  	
  Rights in Data-Facilities (Dec. 2000)

  
	
  DEAR 970.5227-5

  	
   

  	
  Notice and Assistance Regarding Patent and
  Copyright Infringement (Dec. 2000)

  
	
  DEAR 970.5227-8

  	
   

  	
  Refund of Royalties (Dec. 2000)

  
	
  DEAR 970.5229-1

  	
   

  	
  State and Local Taxes (Dec. 2000)

  
	
  DEAR 970.5231-4

  	
   

  	
  Preexisting Conditions (Dec. 2000),
  Alt. II, (Dec. 2000) [insert “effective
  date of this Subcontract”)

  
	
  DEAR 970.5232-3

  	
   

  	
  Accounts, Records, and Inspection
  (Dec. 2000), Alt. II, (Dec. 2000)

  
	
  DEAR 970.5243-1

  	
   

  	
  Changes (Apr. 1984)

  
	
  DEAR 970.5245-1

  	
   

  	
  Property (Dec. 2000)

  

 

2.0          ADDITIONAL DEFINITIONS:

 

As used
throughout the SUBCONTRACT GENERAL CONDITIONS, GENERAL CONDITIONS FOR
SUBCONTRACTED PROFESSIONAL SERVICES, and PURCHASE ORDER TERMS AND CONDITIONS, the
following terms have the stated meanings:

 

“OWNER, CLIENT, or PROGRAM MANAGER” shall mean “UNIVERSITY OF
CALIFORNIA, DEPARTMENT OF ENERGY OR GOVERNMENT.”

 

“CONTRACTOR, GENERAL CONTRACTOR, PRIME CONTRACTOR or BUYER” shall mean “KSL
SERVICES JV.”

 

5

 

“SUBCONTRACTOR” shall mean “SUBCONTRACTOR, LOWER-TIER SUBCONTRACTOR or
SELLER.”

 

“SUBCONTRACTS” shall mean “SUBCONTRACTS, PURCHASE ORDERS, MASTER
AGREEMENTS, WORK RELEASES, MODIFICATIONS AND CHANGE ORDERS”.

 

3.0          ANTI-KICKBACK
NOTICE

 

Your attention is directed to the prohibitions contained within the
Anti-Kickback Act of 1986 (FAR Clause 52.203-7), highlights of which are: “Subcontractors
and supplier are prohibited from offering any money, fee, commission, credit,
gift, gratuity, thing of value or compensation of any kind directly to KSL
Services JV employees for the purpose of improperly obtaining or rewarding
favorable treatment in connection with a prime contract or in connection with a
subcontract relating to a prime contract.”

 

4.0          STOP-WORK
ORDER

 

4.1                                 CONTRACTOR
may, at any time, by written order to the SUBCONTRACTOR, require the
SUBCONTRACTOR to stop all, or any part, of the work called for by this contract
for a period of 90 days after the order is delivered to the SUBCONTRACTOR, and
for any further period to which the parties may agree.  The order shall be specifically identified as
a stop-work order issued under this clause. 
Upon receipt of the order, the Contractor shall immediately comply with
its terms and take all reasonable steps to minimize the incurrence of costs
allocable to the work covered by the order during the period of work stoppage.

 

Within a period of 90 days after a stop-work
order is delivered to the SUBCONTRACTOR, or within any extension of that period
to which the parties shall have agreed, the CONTRACTOR shall either

 

(1)                                  Cancel the stop-work;
or

 

(2)                                  Terminate the work
covered by the order as provided in the Default, or the Termination for
Convenience of the Government, clause of this contract.

 

4.2                                 If
a stop-work order issued under this clause is canceled or the period of the
order or any extension thereof expires, the SUBCONTRACTOR shall resume
work.   The CONTRACTOR shall make an
equitable adjustment in the delivery schedule or contract price, or both,
and the contract shall be modified, in writing accordingly, if

 

(1)                                  The
stop-work order results in an increase in the time required for, or in the
SUBCONTRACTOR’S cost properly allocable to, the performance of any part of this
contract; and

 

(2)                                  The
SUBCONTRACTOR asserts a claim for the adjustment within 15 days after the end
of the period of work stoppage; provided, that, if the CONTRACTOR

 

6

 

decides the
facts justify the action, the CONTRACTOR may receive and act upon the claim
asserted at any time before final payment under this contract.

 

4.3                                 If
a stop-work order is not canceled and the work covered by the order is
terminated for the convenience of the Government, the CONTRACTOR shall allow
reasonable costs resulting from the stop-work order in arriving at the
termination settlement.

 

4.4                                 If
a stop-work order is not canceled and the work covered by the order is
terminated for default, the CONTRACTOR shall allow, by equitable adjustment or
otherwise, reasonable costs resulting from the stop-work order.

 

4.5                                 Notwithstanding
the above, where the stop-work order is occasioned by the imposition of such
stop-work order by the GOVERNMENT on the CONTRACTOR, SUBCONTRACTOR will be
entitled to only such adjustment that is awarded to the CONTRACTOR to the
extent such adjustment relates to this SUBCONTRACT.

 

5.0          DISPUTES

 

(a)           Definitions.  For
purposes of this clause:

 

(1)                                  “Claim” means a
written demand or written assertion by either contracting party seeking as a
matter of right, the payment of money in a sum certain, the adjustment or
interpretation of a contract term, or other relief arising under or relating to
this subcontract.  A voucher, invoice, or
other request for payment or equitable adjustment under the terms of the
subcontract, that is not in dispute when submitted, is not a claim.  The Subcontractor may convert such submission
into a claim if it is disputed either as to liability or amount, or is not
acted upon in a reasonable time, by demanding a decision by the Contract
Administrator.

 

(b)                                 Nature of the Subcontract.  This
subcontract is not a Government contract and, therefore, is not subject to the
Contract Disputes Act of 1978 (41 U.S.C. §601-613).  The Subcontractor acknowledges that DOE and
the University are not a parties to the subcontract and, for purposes of the
subcontract, the University is not an agent of DOE.

 

(c)                                  Scope of Clause.  The
rights and procedures set forth in this clause are the exclusive rights and
procedures for resolution of all claims and disputes arising under, or relating
to, this subcontract, and no action based upon any claim or dispute arising
under, or relating to, this subcontract shall be brought in any court except as
provided in this clause.  The parties
shall be bound by any arbitration decision rendered pursuant to this clause,
which shall be vacated, modified, or corrected only as provided in the Federal
Arbitration Act (9 U.S.C. § 1-16). 
An arbitration decision maybe enforced in any court of competent
jurisdiction.

 

(d)           Claims asserting actions or
inactions of the University.

 

(1)                                  Unless
otherwise provided in this subcontract, for claims asserting as the basis any
action or inaction by the University the Subcontractor must file any claim with
KSL Services JV, and KSL Services JV will present the

 

7

 

claim to the
University within 60 days after the Subcontractor knew or should have known the
facts giving rise to the claim.  Failure
to file a claim within the period prescribed by this paragraph shall constitute
a waiver of the Subcontractor’s right, if any, to an equitable adjustment under
the subcontract.

 

(2)                                  The
Subcontractor shall submit any claim identified in (1) above in writing to
KSL Services N, and KSL Services N will present the claim to the University’s
Contract Administrator who shall issue a decision on the matter within 60 days
of receipt of the claim.  If the
University’s Contract Administrator fails to issue a decision within 60 days,
the Subcontractor may request that KSL Services N request mediation or a demand
for arbitration as provided in KSL Services N contract with the University.

 

(3)                                  The
decision of the University’s Contract Administrator shall be final and
conclusive unless the Subcontractor requests that KSL Services N requests
mediation or demands arbitration in accordance with the terms of KSL Services
JV contract with the University.

 

(4)                                  The
Subcontractor shall fully cooperate with KSL Services N in the pursuit and
conduct of any mediation or arbitration requested by Subcontractor.  Any and all costs incurred by KSL Services N
in sponsoring and participating with Subcontractor in any mediation or
arbitration arising under this clause, shall be for the account of
Subcontractor.

 

(e)           Claims asserting actions or inactions on part of KSL
Services JV.

 

(1)                                  Unless
otherwise provided in this subcontract, for claims asserting as the basis any
action or inaction by KSL Services N the Subcontractor must file any claim with
KSL Services JV within 60 days after the Subcontractor knew or should have
known the facts giving rise to the claim. 
Failure to file a claim within the period prescribed by this paragraph
shall constitute a waiver of the Subcontractor’s right, if any, to an equitable
adjustment under the subcontract.

 

(2)                                  The
Subcontractor shall submit any claim identified in (1) above in writing to
KSL Services N, and KSL Services N’s Subcontract Administrator shall issue a
decision on the matter within 60 days of receipt of the claim: If the KSL
Services N’s Subcontract Administrator fails to issue a decision within 60
days, or such other time as deemed necessary by the Subcontract Administrator,
the Subcontractor may request that KSL Services N may submit a demand for
arbitration as provided herein.

 

(3)                                  The
decision of KSL Services JV’s Subcontract Administrator shall be final and
conclusive unless the Subcontractor demands arbitration in accordance with the
terms of this clause.

 

8

 

(4)                                  If
the decision of the KSL Services N’s Subcontract Administrator is not
satisfactory to the Subcontractor, the Subcontractor must submit to the
Subcontractor Administrator a written demand for arbitration of the claim
within 45 days after receipt of the Subcontract Administrator’s decision.

 

(f)            Arbitration Procedures.

 

(1)                                  The
parties agree to first endeavor to settle the dispute in an amicable manner by
mediation administered by the American Arbitration Association under its
Commercial Mediation Rules before resorting to arbitration.  Thereafter, any unresolved controversy or
claim arising out of or relating to this contract or breach thereof shall be
settled by arbitration administered by the American Arbitration Association in
accordance with its Commercial Arbitration Rules and judgment upon the
Award rendered by the arbitrator(s) may be entered in any court having
jurisdiction thereof.

 

(2)                                  The
parties acknowledge that this contract evidences a transaction involving
interstate commerce.  The United States
Arbitration Act shall govern the interpretation, enforcement, and proceedings
pursuant to the arbitration clause in this contract.

 

(3)                                  The
arbitration proceedings shall be conducted in Albuquerque, N.M.  The language of the arbitration shall be
English.

 

(4)                                  The
governing law of this contrast shall be that body of common law relating to
U.S. government procurement and where no such common law exists the law of the
State of New Mexico excluding any conflict of laws provision which would lead
to the application of a different body of law.

 

(5)                                  The
decision of a majority of the three (3) arbitrators shall be reduced to
writing; final and binding without the right of appeal.  Judgment upon the award may be entered in any
court having jurisdiction over the person or the assets of the Party owing the
judgment or application may be made to such court for a judicial acceptance of
the award and an order of enforcement, as the case may be.

 

(6)                                  Consequential,
punitive or other similar damages shall not be allowed; provided, however, the
award may include appropriate punitive damages where a Party has engaged in
delaying and dilatory actions.

 

(g)           Activities Pending Resolution of Disputes.

 

(1)                                  The
Subcontractor shall proceed diligently with performance of the subcontract and
shall comply with any decision of the Subcontract Administrator pending final
resolution of any claim or dispute arising under, or relating to, the
Subcontract.

 

9

 

6.0          CHANGES

 

6.1                                 KSL
Services may at any time, without notice to the sureties, if any, by written
order make changes in the work within the general scope of the SUBCONTRACT,
including changes:

 

(1)                                  In
the method or manner of performance of the work.

 

(2)                                  Time
of performance (i.e., hours of the day, days of the week, etc.), including
directing acceleration in the performance of the work.

 

(3)                                  Place
of performance of the services.

 

(4)                                  Drawings,
designs, or specifications when the supplies to be furnished are to be
specially manufactured for KSL Services JV or the Government in accordance with
the drawings, designs, or specifications.

 

(5)                                  Method
of shipment or packing of supplies.

 

(6)                                  Place
of delivery.

 

(7)                                  Amount
of KSL Services N or Government furnished property.

 

6.2                                 Any
other written or oral order (which, as used in this paragraph includes
direction, instruction, interpretation, or determination) from the CONTRACTOR
that causes a change shall be treated as a change order under this clause;
provided, that the SUBCONTRACTOR gives the CONTRACTOR written notices stating (1) the
_date, circumstances, and source of the order and (2) that the
SUBCONTRACTOR regards the order as a change order.

 

6.3                                 Except
as provided in this clause, no order, statement, or conduct of the CONTRACTOR
shall be treated as change order under this clause or entitle the SUBCONTRACTOR
to an equitable adjustment.

 

6.4                                 If
any change under this clause causes an increase or decrease in the
SUBCONTRACTOR’S cost of, or time required for, the performance of any part of
the work under this SUBCONTRACT, whether or not changed by any such order, the
CONTRACTOR shall make an equitable adjustment and modify the SUBCONTRACT in
writing.  However, except for an
adjustment based on defective specifications, no adjustment for any change under
paragraph 6.2 of this clause shall be made for any costs incurred more than
twenty (20) days before CONTRACTOR gives written notice as required under the
Prime Contract to the Government.  In the
case of defective specifications for which the CONTRACTOR is responsible, the
equitable adjustment shall include any increased cost reasonably incurred by
the SUBCONTRACTOR in attempting to comply with the defective specifications.

 

6.5                                 The
SUBCONTRACTOR must assert its right to an equitable adjustment under this
clause within fifteen (15) days after (1) receipt of a written change
order under paragraph 6.1

 

10

 

of this clause, or (2) the furnishing of
a written notice under paragraph 6.2 of this clause, by submitting to the
CONTRACTOR a written statement describing the general nature and amount of the
proposal including a detailed cost breakdown. 
Included costs must conform to FAR, Part 31 (including the DEAR FAR
Supplement).

 

The statement of proposal of adjustment may
be included in the notice under paragraph 6.2 above.

 

6.6                                 SUBCONTRACTOR
shall not submit nor shall CONTRACTOR accept a proposal for an equitable
adjustment if asserted after the fifteen- (15) day period set forth in
paragraph 6.5 above.

 

6.7                                 Failure
to agree to any adjustment will be a dispute under the Disputes Clause.  However, nothing in this clause excuses the
subcontractor from proceeding with subcontract as changed.

 

7.0          COMMENCEMENT,
PROSECUTION AND COMPLETION OF WORK

 

The
SUBCONTRACTOR will be required to (a) commence work under this SUBCONTRACT
on the required Start Date as stated in the Subcontract Terms, (b) prosecute
the work diligently, and (c) complete the entire work ready for use
(including completion of all punchlist items and clean-up) not later than the
Completion Date as stated in the Subcontract Terms.  However, any delays in giving notice to
proceed, attributable to SUBCONTRACTOR’S failure to execute the subcontract and
give the required performance and payment bonds (if any) will be deducted from
the number of days allowed for completion in the Subcontract Terms.

 

8.0          PERFORMANCE
EVALUATION OF SUBCONTRACTOR

 

8.1                                 SUBCONTRACTOR’S
performance will be evaluated upon final acceptance of the work.  However, interim evaluation may be prepared
at any time during the subcontract performance when determined to be in either
the best interest of the CONTRACTOR or the Government.

 

8.2                                 CONTRACTOR
will use whatever format for evaluation it chooses, including the SF 1420.  CONTRACTOR reserves the right, to forward its
evaluation to the Government if so requested by the Government’s Contracting
Officer.

 

9.0          CONTRACTUAL
RELATIONSHIP

 

There is no privity
of contract between the SUBCONTRACTOR and the Government (Owner).  All communication on this project (oral or
written) shall be addressed to the CONTRACTOR.

 

10.0        LOWER-TIER
SUBCONTRACT CONDITIONS

 

SUBCONTRACTOR
shall include in its lower-tier subcontracts (including purchase orders) all
Government Contracting clauses as detailed in Paragraph 1.0.

 

11

 

11.0        CONFLICTING
REQUIREMENTS

 

Any conflict
between the specifications, data sheets, drawings, referenced national
standards, and codes shall be brought to the CONTRACTOR’s attention, and
approved written clarification shall be obtained before proceeding.

 

12.0        EXPEDITING
AND INSPECTION

 

CONTRACTOR
reserves the right to expedite and/or inspect equipment, materials and services
covered by any resultant SUBCONTRACT at any location, including lower-tier
subcontracts.  Access shall be given to
representatives of CONTRACTOR and its client at all reasonable times under
adequate notice to SUBCONTRACTOR, so that SUBCONTRACTOR may advise any involved
lower-tier subcontractor.  The
SUBCONTRACTOR shall ensure that all of the expediting and inspection clauses
included in this SUBCONTRACT are made part of any lower-tier subcontract.

 

13.0        INVOICING

 

Invoices
received that do not agree with the provisions of this SUBCONTRACT will be
returned for correction.  Invoices shall
reference this SUBCONTRACT number and shall show shipping point, quantities
shipped and description, as well as price. 
SUBCONTRACTOR’S failure to provide specified vendor data requirements
will result in payment of invoices being delayed.

 

14.0        PERMITS
AND RESPONSIBILITIES AND LAWS, REGULATIONS, AND DOE DIRECTIVES

 

(a)                                  The
Subcontractor shall, without additional expense to KSL Services JV or the University,
be responsible for obtaining any necessary licenses and permits; for complying
with any Federal, State, and local laws and regulations applicable to the
performance of the work; and for the compliance of its lower-tier
subcontractors with such laws and regulations.

 

(b)                                 In accordance with the
DEAR Clause 970.5245-1, Property, the
Subcontractor shall be responsible for all damages to persons or property,
including damages to existing buildings, equipment and vegetation at the
Laboratory, that occur as a result of the Subcontractor’s fault or
negligence.  The Subcontractor shall be
responsible for replacing or repairing such damage at no cost to the University
and for indemnifying the University and the Government against claims arising
from such damages as described in the Special Conditions clause entitled, Indemnification and Hold Harmless.

 

(c)                                  The
Subcontractor shall be responsible for all materials delivered and work
performed until completion and acceptance of the entire work, except for any
completed unit of work, which may have been accepted under the Subcontract.

 

(d)                                 The
Subcontractor shall be responsible for compliance with the requirements of all
DOE Directives, compliance with which is required by other provisions of the
Special Conditions of the Subcontract, and with those DOE Directives, if any,
which are listed in

 

12

 

the Special Conditions as applicable to the
subcontract.  Copies of all such DOE
Directives may be obtained from the CONTRACTOR.

 

15.0        INTEGRATION
OF ENVIRONMENT, SAFETY, AND HEALTH INTO WORK PLANNING AND EXECUTION

 

(a)           For the purposes of
this clause,

 

(1)                                  safety encompasses
environment, safety and health, including property protection, pollution
prevention and waste minimization; and

 

(2)                                  employees include
subcontractor employees at any tier.

 

(b)                                 In performing work
under this subcontract, the Subcontractor shall perform work safely, in a
manner that ensures adequate protection for employees, the public, property and
the environment, and shall be accountable for the safe performance of
work.  The Subcontractor shall exercise a
degree of care commensurate with the work and the associated hazards.  The Subcontractor shall ensure that
management of environment, safety and health (ES&H) functions and
activities becomes an integral but visible part of the Subcontractor’s work
planning and execution processes.  The
Subcontractor shall, in the [safe] performance of work, ensure that:

 

(1)                                  Managers are visibly
committed and works are continually involved.

 

(2)                                  Line management is
responsible for the protection of employees, the public, and the
environment.  Line management includes
those Subcontractor and Subcontractor employees, at whatever tier, managing or
supervising employees performing work.

 

(3)                                  Clear and unambiguous
lines of authority and responsibility for ensuring (ES&H) are established
and maintained at all organizational levels.

 

(4)                                  Personnel possess the
experience, knowledge, skills, and abilities that are necessary to discharge
their responsibilities.

 

(5)                                  Resources are
effectively allocated to address ES&H, programmatic, and operational
considerations.  Protecting employees,
the public, and the environment is a priority whenever activities are planned
and performed.

 

(6)                                  Before work is
performed, the associated hazards are evaluated and an agreed-upon set of
ES&H standards and requirements are established which, if properly
implemented, provide adequate assurance that employees, the public, and the
environment are protected from adverse consequences.

 

(7)                                  Administrative and
engineering controls to prevent and mitigate hazards are tailored -to the work
being performed and associated hazards.

 

13

 

Emphasis should be on designing the work and/or controls to reduce or
eliminate the hazards and to prevent accidents and unplanned releases and
exposures.

 

(8)                                  The conditions and
requirements to be satisfied for operations to be initiated and conducted are
established and agreed-upon by DOE and the Subcontractor.  These agreed-upon conditions and requirements
are requirements of the subcontract and binding upon the Subcontractor.  The extent of documentation and level of
authority for agreement shall be tailored to the complexity and hazards
associated with the work and shall be established in a Safety Management
System.

 

(c)                                  The Subcontractor
shall manage and perform work in accordance with a documented Safety Management
System (System) that fulfills all conditions in paragraph (b) of this
clause at a minimum.  Documentation of
the System shall describe how the Subcontractor will:

 

(1)                                  Define the scope of
work;

 

(2)                                  Identify and analyze
hazards associated with the work;

 

(3)                                  Develop and implement
hazard controls;

 

(4)                                  Perform work within
controls; and

 

(5)                                  Provide feedback on
adequacy of controls and continue to improve safety management.

 

(d)                                 The System shall
describe how the Subcontractor will establish, document, and implement safety
performance objectives, performance measures, and commitments in response to
Laboratory program and budget execution guidance while maintaining the
integrity of the System.  The System
shall also describe how the Subcontractor will measure system effectiveness.

 

(e)                                  The Subcontractor
shall submit to the Contract Administrator documentation of its System for
review and approval.  Dates for
submittal, discussions, and revisions to the System will be established by the
Contract Administrator.  Guidance on the
preparation, content, review, and approval of the System will be provided by
the Contract Administrator.  On an annual
basis, the Subcontractor shall review and update, for Laboratory approval, its
safety performance objectives, performance measures, and commitments consistent
with and in response to the Laboratory’s program and budget execution guidance
and direction.  Resources shall be
identified and allocated to meet the safety objectives and performance
commitments as well as to maintain the integrity of the entire System.  Accordingly, the System shall be integrated
with the Subcontractor’s business processes for work planning, budgeting,
authorization, execution, and change control.

 

14

 

(f)                                    The Subcontractor
shall comply with, and assist the Laboratory in complying with, ES&H
requirements of all applicable laws and regulations, and applicable directives
identified in the Special Conditions clause entitled Permits and
Responsibilities and Laws, Regulations, and DOE Directives.  The Subcontractor shall cooperate
with Federal and non-Federal agencies having jurisdiction over ES&H matters
under this subcontract.

 

(g)                                 The Subcontractor
shall promptly evaluate and resolve any, noncompliance with applicable ES&H
requirements and the System.  If the
Subcontractor fails to provide resolution or if, at any time, the Subcontractor’s
acts or failure to act causes substantial harm or an imminent danger to the
environment or health and safety of employees or the public, the Contract
Administrator may issue an order stopping work in whole or in part.  Any stop work order issued by the Contract
Administrator under this clause (or issued by the Subcontractor to a lower-tier
subcontractor in accordance with paragraph (i) of this clause) shall be
without prejudice to any other legal or contractual rights of the
Government.  In the event that the
Contract Administrator issues a stop work order, an order authorizing the
resumption of the work may be issued at the discretion of the Contact Administrator.  The Subcontractor shall not be entitled to an
extension of time or additional fee or damages by reason of, or in connection
with, any work stoppage ordered in accordance with this clause.

 

(h)                                 Regardless of the
performer of the work, the” Subcontractor is responsible for compliance with
the ES&H requirements applicable to this subcontract.  The Subcontractor is responsible for flowing
down the ES&H requirements applicable to this subcontract to subcontracts
at any tier to the extent necessary to ensure the lower-tier contractor’s compliance
with the requirements.

 

(i)                                     The Subcontractor
shall include a clause substantially the same as this clause in subcontracts
involving complex or hazardous work on site at a DOE-owned or -leased
facility.  Such subcontracts shall
provide for the right to stop work under the conditions described in paragraph (g) of
this clause.  Depending on the complexity
and hazards associated with the work, the Subcontractor may choose not to
require the subcontractor to submit a Safety Management System for the Subcontractor’s
review and approval.

 

16.0        HEALTH AND SAFETY

 

The Subcontractor shall take reasonable
precautions in the performance of the work under the subcontract to protect the
safety and health of employees and of members of the public and shall comply with
all applicable safety and health regulations and requirements (including
reporting requirements) of KSL Services JV, the University and DOE.  If required, the Subcontractor shall submit a
management program and implementation plan for review and approval within 30
days after the date of award of the order. 
KSL Services JV shall notify the Subcontractor in writing of any
noncompliance with the provisions of this article and the corrective
action to be taken.  After receipt of
such notice, the

 

15

 

Subcontractor shall immediately take
corrective action.  If the Subcontractor
fails to comply with said regulations or requirements of KSL Services) JV, the
University and DOE, KSL Services N may, without prejudice to any other legal or
contractual rights of KSL Services N, issue a Stop Work Order stopping all or
any part of the work; thereafter, a start-work order for resumption of the work
may be issued at the discretion of KSL Services N.  The Subcontractor shall make no claim for an
extension of time or for compensation for damages by reason of or in connection
with such work stoppage.

 

17.0        FAILURE TO COMPLY WITH HEALTH AND SAFETY REQUIREMENTS

 

In performing work pursuant to this
Subcontract, the Subcontractor and its lower-tier subcontractors shall comply
with all health and safety requirements of KSL Services N, the University and
the standards of the Occupational Safety and Health Administration (OSHA)
referenced in this Subcontract.  Any
failure of the Subcontractor, its employees, its lower-tier subcontractors, or
their employees to comply with such requirements and standards that results in
a serious injury or fatality or reflects a persistent disregard for health and
safety shall be cause for KSL Services N at its sole discretion, to require
corrective action, to suspend work under this Subcontract until corrective
action has been completed, or to terminate this Subcontract for default.  If KSL Services N suspends work pursuant to
this clause, the Subcontractor shall not be entitled to an extension of time,
compensation, or damages with respect to, or resulting from, the
suspension.  The General Provision
entitled Default shall apply to any termination
pursuant to this clause.  A termination
pursuant to this clause shall be considered in determining whether the
Subcontractor or any lower-tier subcontractor whose acts or omissions were the
basis for the termination is a responsible bidder for any subsequent
subcontract with KSL Services JV.

 

18.0        REMOVAL OF EMPLOYEE

 

KSL Services JV, and the University in its
sole discretion, may temporarily or permanently bar from the Laboratory site
any Subcontractor employee or lower-tier subcontractor employee who does not
work in a safe manner, as demonstrated either by repeated violations or single
serious violation of applicable safety requirements.  The Subcontractor will not be compensated for
any costs resulting from the barring of an employee under this provision.

 

The Subcontractor shall be responsible for
maintaining satisfactory standards of employee competency, conduct, integrity
and compliance with the Contract requirements, including site-specific
requirements.  Should the Subcontract
Administrator determine that an employee of the Subcontractor or one of its lower-tier
subcontractors at any tier fails to meet any of these standards, the
Subcontractor shall immediately remove such person from the work site and that
person shall not again, without written permission of the Subcontract
Administrator, be allowed back on the work site.

 

16

 

The Subcontractor shall cause this
requirement to be included in all subcontracts of every tier.

 

19.0        RESPONSIBILITY FOR TECHNOLOGY EXPORT CONTROL

 

(a)                                  The Subcontractor
shall comply with all applicable United States export control laws and
regulations, including the International Traffic in Arms Regulations (ITAR), 22
CFR Parts 120 through 130, and the Export Administration Regulations (EAR), 15
CFR Parts 730 through 799, in the performance of this Subcontract.  In the absence of available license
exemptions/exceptions, the Subcontractor shall be responsible for obtaining the
appropriate licenses or other approvals, if required, for exports of hardware,
technical data and software, or for the provision of technical assistance.

 

(b)                                 The Subcontractor
shall be responsible for obtaining export licenses, if required, before
exporting or allowing access to export-controlled technical data or software to
foreign nationals in the performance of this subcontract.

 

(c)                                  The Subcontractor
shall be responsible for all regulatory record-keeping requirements.

 

(d)                                 The Subcontractor
shall be responsible for ensuring that this clause, including this paragraph
(d), is included in all appropriate lower-tier subcontracts.

 

20.0        ORDER OF PRECEDENCE

 

In case of conflicts between various
Subcontract documents, the following order of precedence shall be used to
settle said conflicts:

 

Change Order(s) (latest one issued)

Subcontract Terms

Subcontract/Purchase Order Special Conditions

Subcontract General Conditions/General
Conditions for Subcontracted Professional Services Purchase Order Terms and
Conditions

Specifications (unless specifically stated
otherwise within the Subcontract documents) Drawings

 

21.0        COST ACCOUNTING STANDARDS LIABILITY

 

Reference is made to the Cost Accounting
Standards (CAS) clause(s) of the Subcontract. 
Notwithstanding the provisions of those clause(s), or of any other
provision of the subcontract, the Subcontractor shall be liable to the
Government for any increased costs, or interest thereon, resulting from.  any failure of the Subcontractor, with
respect to activities carried on at the site of the work, or of a lower-tier
subcontractor, to comply with applicable cost accounting standards or to follow
any practices disclosed pursuant to the requirements of such CAS clause(s).

 

17

 

22.0        CONFIDENTIALITY
OF INFORMATION

 

(a)                                  To
the extent that the work under this Subcontract requires that the Subcontractor
be given access to confidential or proprietary business or financial
information belonging to KSL Service JV, the University, or other companies,
the Subcontractor shall, after receipt thereof, treat such information as
confidential and agrees not to appropriate such information to its own use or
to disclose such information to third parties, including its corporate parent,
unless specifically authorized by the KSL Service JV or the Government in
writing.  The foregoing obligations,
however, shall not apply to:

 

(1)                                  Information which, at
the time of receipt by the Subcontractor, is in public domain;

 

(2)                                  Information which is
published after receipt thereof by the Subcontractor or otherwise becomes part
of the public domain through no fault of the Subcontractor,

 

(3)                                  Information which the
Subcontractor can demonstrate was in its possession at the time of receipt
thereof and was not acquired directly or indirectly from the University or
other companies;

 

(4)                                  Information which the
Subcontractor can demonstrate was received by it from a third party who did not
require the Subcontractor to hold it in confidence:

 

(b)                                 The
Subcontractor shall obtain the written agreement, in a form satisfactory to the
Contract Administrator, of each employee permitted access, whereby the employee
agrees that he will not discuss, divulge or disclose any such information to
any person or entity except those persons within the Subcontractor’s
organization directly concerned with the performance of the Subcontract.

 

(c)                                  The
Subcontractor agrees, if requested by KSL Services or the University, to sign
an agreement identical, in all material respects,’ to the provisions of this
clause, with each company supplying information to the Subcontractor under this
Subcontract, and to supply a copy of such agreement to KSL Services JV.

 

(d)                                 The
Subcontractor agrees that upon request by KSL Services JV or the University, it
will execute a KSL Services JV or University-approved agreement with any party
whose facilities or information it is given access to or is furnished,
restricting use and disclosure of the information obtained from the
facilities.  Upon request by KSL Services
or the University, such an agreement shall also be signed by Subcontractor
personnel.

 

(e)                                  This clause shall flow down to all
appropriate subcontracts.

 

(f)                                    To
the extent that KSL Services JV or the University are given access to
confidential or Proprietary business or financial information belonging to
Subcontractor, such information shall be accorded the same treatment as
provided for (a) above.

 

18

 

23.0        CONTROL
OF SUBCONTRACTOR EMPLOYEES WORKING ON SITE

 

(a)                                  The
Subcontractor shall be responsible for maintaining satisfactory standards of
employee competency, conduct, integrity, and compliance with subcontract
requirements including site-specific requirements.  Should KSL Services JV or the Government
determine that an employee of a subcontractor at any tier fails to meet any of these
standards, the Subcontractor shall immediately remove such person from the work
site, and that person shall not again, without written permission of KSL
Services JV or the Government, be allowed back on the work site.

 

(b)                                 The
Subcontractor shall include this provision in all lower-tier subcontracts,
which require work to be performed on the LANL site.

 

24.0        SECURITY

 

(a)                                  Non-U.S.
Citizens on the Work Site.  The
Subcontractor shall take effective measures to determine the citizenship of all
of its employees and those of its lower-tier subcontractors who will be
assigned to work at the LANL work site (for purposes of this clause,
hereinafter “Subcontract Workers”), and shall not permit persons who are not
United States citizens to enter such sites except as provided in this
clause.  If the Subcontractor intends to
employ non-U.S. citizens, the Subcontractor must comply with DOE, and
LANL Foreign Visits and Assignments procedures and obtain approval for such
individuals to enter the work site pursuant to those procedures.  Copies of the requirements and procedures
associated with Foreign Visits and Assignments may be obtained from the KSL
Services N.  There is no assurance KSL
Services JV or the University will grant any particular request for access by a
non-U.S. citizen pursuant to these procedures. 
The presence of non-U.S. citizens on the work site without appropriate
approval could result in termination of the Subcontract.

 

(b)                                 The
Subcontractor shall provide upon request from. 
KSL Services JV or the Government the name of any Subcontract Worker
together with the individual’s address and citizenship.

 

(c)                                  Any
digging of holes under security fencing,, cutting or removing of security fencing, altering of
gates or otherwise providing access into security areas by means other than
established access points shall be accomplished only in the presence of a
Protective Force Security Inspector and only after obtaining approval from the
KSL Services’ N or the Government 48 hours in advance.  At the end of each work day, the
Subcontractor shall repair, replace, or provide adequate barriers to preclude
unauthorized entry into Security Areas through the holes dug or cuts in
security fences or through modified gates or other alteration of the security
perimeters.  Such barriers shall be
inspected and approved by KSL Services or the Government.  The Subcontractor shall make arrangements
through KSL Services or the Government to assure that a LANL Protective Force
Security Inspector is on site to guard any temporary opening during the work
day.

 

(d)                                 All
persons, vehicles, parcels, etc., are subject to search when entering or
leaving any posted Government property at LANL.

 

19

 

(e)                                  Access
to Areas Requiring “L” or “Q” Clearances:

 

1)                                      Prior to
commencing work, the Subcontractor shall meet with University security
representatives to review security measures that apply to the Subcontract work
and Subcontract Workers.

 

2)                                      All Subcontract
Workers must be U.S. citizens and must possess DOE “L” or “Q” access
authorizations as indicated in Paragraph A above or have been issued an “Escort
Required” badge and be escorted at all times while within the area by a person
possessing a DOE “Q” or “L”‘ access authorization.

 

3)                                      Escorts for entry
of uncleared Subcontract Workers into security areas shall be arranged with the
Contract Administrator.

 

4)                                      The number of
escorts required for a given project shall be based on the number of uncleared
personnel working within an area and the capability for visual contact with all
uncleared personnel at all times by the escort or escorts.  A general rule of thumb is that an
escort can act as escort for a maximum of 4 or 5 people who require escorting.

 

5)                                      Prior to the
issuance of an “L” or “Q” badge
to Subcontract Workers, the Subcontractor shall have submitted and obtained a
favorable Foreign Ownership, Control, or Influence (FOCI) determination.

 

6)                                      For each
Subcontract Worker to be processed for an “L” or “Q” access authorization, the
following information shall be provided:

 

a)                                      Completed
Personnel Security Questionnaire (Form SF-86),
Parts I and II.

b)                                     One
Security Acknowledgment (DOE F-5631.18).

c)                                      Two
Fingerprint Cards (FD-258).

d)                                     If
the employee is a military veteran, one copy of Separation
from Military Senate (DD Form 214) or other acceptable evidence
of military service.

e)                                      Authority for Release of Information (DOE F-5637.1).

f)                                        Two
Fair Credit Release Act forms

g)                                     Other
forms as required by DOE

 

7)                                      If a clearance is
granted, the cleared Subcontract Worker shall attend an indoctrination security
lecture at the LANL Badge Office before issuance of badge.  Badges will be valid for the duration of the
Subcontract or the duration of employment, whichever is shorter.

 

8)                                      All personnel
shall display security badges on their outer clothing above the waistline while
in Security Areas and shall remain within their assigned work areas.

 

9)                                      Terminations for “Q”
or “L” cleared employees shall be reported to S-6 Clearance Processing within
two days.

 

20

 

10)                                Vehicles driven by
uncleared drivers delivering construction materials will be permitted to enter
Security Areas provided they have been issued an “Escort Required” badge and
are under escort of personnel possessing “Q” or “L” access authorization as appropriate
for the delivery site.

 

(f)                                    Escort-Required
Badging.  See Security and Safeguards
Division Notice 0088 at http://lln.lanl.gov/notice/notice0088.pdf for
policy and procedures or contact the Contract Administrator for a copy.

 

(g)                                 The
requirements for securing eligible personnel and proper personnel security
clearances for work within “L” and “Q” clearance areas and for complying with
other security regulations and procedures shall not be considered cause for an
extension of time for performance of the Subcontract work or for extra payments
under the Subcontract.  The cost of
processing DOE “Q” or “L” access authorizations, however, will be borne by the
Government.

 

(h)                                 Whenever
the work under this Subcontract requires the issuance of badges of any kind,
KSL Services N or the Government may withhold final payment to the
Subcontractor until all such badges are returned to KSL Services JV or the
Government.

 

(i)                                     Notwithstanding
the fact that the Subcontract work is being performed within a DOE-posted area,
a “Q” Cleared Area, or an “L” Cleared area, the responsibility for protection
of property associated with the Subcontract work rests with the Subcontractor.

 

(j)                                     Security
Termination Process.  Within 2
working days of an event described in the figure below, the Subcontractor shall
take the corresponding action in the same figure:

 

	
  Event

  	
   

  	
  Do Termination Briefing &

  Submit DOE Form 5631:29

  for

  	
   

  	
  Return These Badges

  
	
  Terminate Employment

  	
   

  	
  Individual Subcontract Personnel

  	
   

  	
  Individual’s, whether cleared or uncleared,
  including expired

  
	
  Transfer individual from Subcontract

  	
   

  	
  Individual Subcontract Personnel

  	
   

  	
  Individual’s, whether cleared or uncleared,
  including expired

  
	
  Clearance no longer required

  	
   

  	
  All cleared Subcontract Personnel

  	
   

  	
  All cleared badges, including expired

  
	
  FOCI approval withdrawn

  	
   

  	
  All cleared Subcontract Personnel

  	
   

  	
  All cleared badges, including expired

  
	
  Subcontract completed/terminated

  	
   

  	
  All Subcontract Personnel

  	
   

  	
  All badges, whether cleared or uncleared,
  including expired

  

 

DOE Form 5631.29 shall be submitted and
all badges retrieved from Subcontract Personnel as described in the figure
above shall be turned in at the LANL Clearance Processing Office.

 

21

 

The Subcontractor shall conduct or have conducted
by its subcontractors, for each individual who has been issued a cleared badge,
a Security Termination Briefing and shall obtain a Security Termination
Statement, DOE Form 5631.29.

 

(k)                                  Lost
or Stolen Badges.  If a badge is
lost, the Subcontractor shall ensure that the individual badgeholder comes to
the Badge Office and files a written affidavit of such, using a Notification of
Permanent Inactivation of Badge form (Laboratory Form 1672, or as amended
or superceded), in order to obtain a replacement badge.  If a badge is stolen, the individual
badgeholder must file Laboratory Form 1672 as above and also report the
theft to KSL Services JV or the Government.

 

25.0        UNCLASSIFIED CONTROLLED NUCLEAR INFORMATION (UCNI)

 

(a)                                  Documents
originated by the subcontractor or furnished by the Government through KSL
Services JV to the subcontractor in connection with this project may contain
Unclassified Controlled Nuclear Information (UCNI) as defined in Section 148
of the Atomic Energy Act of 1954, as amended. 
Therefore, the following limitation notice is stamped or typed on the
cover of the documents:

 

“NOT FOR PUBLIC DISSEMINATION THIS DOCUMENT
CONTAINS INFORMATION THAT MAY BE SUBJECT TO SECTION 148 OF THE ATOMIC
ENERGY ACT, AS AMENDED.”

 

The subcontractor shall be responsible for
protecting such information from unauthorized dissemination in accordance with
DOE regulations, requirements, and instructions.

 

(b)                                 UCNI
may only be made available to authorized individuals.  “Individuals” for purposes of this
subcontract, means only U.S. citizens who have a need to know in the
performance of official duties or DOE authorized activities and who are
employees of the Government, employees of a Government contractor or
subcontractors, or employees of a prospective Government contractor or
subcontractor for the purpose of bidding on a Government contract.

 

(c)                                  All
parties receiving UCNI shall be obliged under penalty of law to protect such information as required by 10 CFR 1017.17, such responsibility including but not limited to the
following:

 

(1)           General

 

UCNI requires protection from unauthorized
dissemination.  UCNI must be protected
and controlled in a manner consistent with that customarily accorded other
types of unclassified but sensitive information (e.g., proprietary business
information, personnel, or medical records of employees, attorney-client
information).  The subcontractor shall
establish and maintain a system for the protection of UCNI in its possession or
under its control that is consistent with the physical protection standards
established in this section.  Each authorized
individual or person granted special access to UCNI who receives, acquires, or
produces UCNI or a

 

22

 

document or material containing UCNI shall
take reasonable and prudent steps to ensure that it is protected from
unauthorized dissemination.

 

(2)           Protection in Use or Storage

 

An authorized individual or a person granted
special access to UCNI shall maintain physical control over any document or
material containing an UCNI notice that is in use so as to prevent unauthorized
access to it.  When any document or
material containing an UCNI notice is not in use, it must be stored in a secure
container (e.g., locked desk or file cabinet) or in a location where access is
limited (e.g., locked or guarded office or controlled access facility).

 

(3)           Reproduction

 

A document or material containing an UCNI
notice may be reproduced to the minimum extent necessary consistent with the
need to carry out official duties, without permission of the originator,
provided that the reproduced document or material is marked and protected in
the same manner as the original document or materials.

 

(4)           Destruction

 

A document of material containing an UCNI
notice may be disposed of by any method that ensure sufficiently complete
destruction to prevent its retrieval (provided that the disposal is authorized
by the Archivist of the United States under 41 CFR 101-11.4 and by agency
records disposition schedules).

 

(5)           Transmission

 

(A)                              A
document or material containing an UCNI notice must be packaged to prevent
disclosure of the presence of UCNI when transmitted by a means that could allow
access to the document or material by a person who is not an authorized
individual or a person granted special access to UCNI.  The address and return address must be
indicated on the outside of the package.

 

(B)                                A
document or material containing an UCNI notice may be transmitted by the
following means:

 

(i)                                     U.S.
first class, express, certified or registered mail;

 

(ii)                                  Any
means approved for the transmission of classified documents or material;

 

23

 

(iii)                               An
authorized individual or a person granted special access to UCNI when he or she
can control access to the document or material being transmitted; or

 

(iv)                              Any
other means determined by the Assistant Secretary for Defense Programs to be
sufficiently secure.

 

(C)                                UCNI
may be discussed or transmitted over an unprotected telephone or telecommunications
circuit when required by operational .considerations.  More secure means of communication should be
used whenever possible.

 

(6)           Automated Data Processing (ADP)

 

UCNI may be processed or produced on any ADP
system that is certified for classified information or that complies with the
guidelines of Office of Management and Budget Circular No.  A-71, “Security
of Federal Automated Information Systems, or that has been approved for such
use in accordance with the provisions of applicable DOE directives.

 

(7)           Civil Penalty

 

Any person who violates Section 148 of
the Atomic Energy Act or any regulation or order of the Secretary issued under Section 148
of the Atomic Energy Act, including these regulations, is subject to a civil
penalty.  The Assistant Secretary for
Defense Programs may recommend to the Secretary imposition of this civil
penalty, which shall not exceed $100,000 for each violation.

 

26.0        COLLECTIVE BARGAINING AGREEMENTS

 

(a)                                  When
negotiating collective bargaining agreements applicable to the work force under
this Subcontract, the Subcontractor shall use its best efforts to ensure such
agreements contain provisions designed to assure continuity of services.  All such agreements entered into during the
contract period of performance should provide that grievances and disputes
involving the interpretation or application of the agreement will be settled
without resorting to strike, lockout, or other interruption of normal
operations.  For this purpose, each collective
bargaining agreement should provide an effective grievance procedure with
arbitration as its final step, unless the parties mutually agree upon some
other method of assuring continuity of operations.  As part of such agreements, management and labor
should agree to cooperate fully with the Federal Mediation and Conciliation
Service.

 

(b)                                 The
Subcontractor shall provide the KSL Services or the Government with copies of
all collective bargaining agreements, including any amendments, supplements or
modifications thereto, or any other bargaining agreements that arise during the
course of this Subcontract and that apply to Subcontractor employees working
under this Subcontract.

 

24

 

(c)                                  The
Subcontractor is required to recognize existing bargaining representatives, and
comply with existing Collective Bargaining Agreements as permitted by law.

 

27.0        LABOR
RELATIONS

 

(a)                                  The
Subcontractor will respect the rights of employees (i) to organize, form,
join or assist labor organizations, bargain collectively through
representatives of the employees’ own choosing, and engage in other protected
concerted activities for the purpose of collective bargaining, and (ii) to
refrain from such activities.

 

(b)                                 To
the extent required by law, the Subcontractor shall give notice to any lawfully
designated representatives of its employees for purposes of collective
bargaining and, upon proper request, bargain to good faith impasses or
agreement, or otherwise satisfy applicable bargaining obligations.

 

(c)                                  The
Subcontractor shall promptly advise the Contract Administrator of, and provide
all appropriate documentation regarding, any labor relations developments that
involve or appear likely to involve:

 

(1)           Possible strike
situations affecting the facility;

(2)           Referral to the Energy
Labor-Management Relations Panel;

(3)           The National Labor
Relations Board at any level;

(4)                                  Recourse to
procedures under the Labor-Management Relations Act of 1947, as amended, or any
other Federal or state labor law; or

(5)                                  Any grievance which
may reasonably be assumed will be arbitrated under Collective Bargaining
Agreement.

 

28.0        INDEMNIFICATION
AND HOLD HARMLESS

 

(a)                                  The
Subcontractor shall indemnify KSL Services JV, the University, the Government,
and their agents and employees and shall hold them harmless from all claims and
demands of third parties arising out of the Subcontractor’s, or any of its
lower-tier subcontractors’ performance of this subcontract, to which KSL
Services JV, the University, the Government, or their agents or employees may
be subject by reason of any negligent acts, on the part of the Subcontractor,
any of its lower-tier subcontractors, or their respective officers, agents, or
employees; provided, however, where such claims and demands result from the
negligence or willful misconduct of KSL Services JV, the University or its
other subcontractors, or their respective employees, the Subcontractor’s
liability for such claims and demands shall be in proportion to its and its
lower-tier subcontractors’ share of fault in the events giving rise to the
claim or demand.

 

(b)                                 The
Subcontractor shall promptly notify KSL Services JV in writing of any claim or
demand related to performance of this subcontract that the Subcontractor
becomes aware of The Subcontractor shall cooperate with KSL Services JV and the
University in the defense of claims and demands described in this clause.

 

25

 

29.0        INSURANCE

 

(a)                                  The
Subcontractor shall provide and maintain during the entire period of performance
of the subcontract insurance in amounts sufficient to cover the perils to which
the Subcontractor is exposed and to protect KSL Services JV, the University’s
and the Government’s interests, but, in no event less than the kinds and
minimum amounts of insurance required by this clause and such other insurance
as the Subcontract Administrator may require under this Subcontract.  The Subcontractor’s liability is not limited
by the kinds and minimum amounts of insurance required by this clause.

 

(b)                                 Before
commencing the subcontract work, the Subcontractor shall provide the
Subcontract Administrator a copy of certificates or policies of insurance
required by this clause.  These policies
shall name KSL Services JV, the University of California and the U.S. Government
as an additional Insured, provide a Waiver of Subrogation in favor of KSL
Services JV, the University of California and the U.S. Government, and shall
contain an endorsement to the effect that any cancellation or any material
change adversely affecting KSL Services N interests shall not be effective—

 

(1)                                  For such period as
the laws of the State in which this
subcontract is to be performed prescribe; or

 

(2)                                  Until 30 days after
the insurer or the Subcontractor gives written notice to the Subcontract
Administrator, which ever period is longer.

 

(c)                                  The
Subcontractor shall insert the substance of this clause, including this
paragraph (c), in lower-tier subcontracts under this Subcontract.  The Subcontractor shall maintain copies of
all subcontractors’ proofs of required insurance and shall provide copies to
the Subcontract Administrator upon request.

 

(d)                                 Without in any way
limiting Subcontractor’s liability hereunder, Subcontractor shall maintain the
following insurance in form and with underwriters satisfactory to KSL Services
JV:

 

(1)                                  Workers’
Compensation and Occupational Disease coverage as required by
Federal and State law;

 

(2)                                  Employer’s
Liability insurance of at least $100,000.

 

(3)                                  General
Liability insurance for bodily injury written on a comprehensive
form of policy of at least $500,000 per occurrence;

 

(4)                                  Automobile
Liability insurance written on a comprehensive form of policy
providing for minimum coverage in the amounts of $200,000 per person and
$500,000 per occurrence for bodily injury and of $20,000 per occurrence for
property damage in connection with the operation of all automobiles used in
connection with subcontract performance.

 

26

 

(5)                                  Professional
Liability insurance with an amount no less than $1,000,000 if the
Subcontract is for professional services such as those performed by doctors,
lawyers, and architect-engineers or as required by the Subcontract
Administrator.

 

30.0        UNIVERSITY’S RIGHT TO OFFSET

 

KSL Services JV may collect any amount
determined by the KSL Subcontract Administrator to be owed to KSL Services JV
or the University by the Subcontractor by offsetting the amount against any
payment due to the Subcontractor under any subcontract it has , with KSL
Services JV or the University issued pursuant the University’s contract with
DOE for management and operation of LANL. 
Any challenge to the amount of an offset under this clause shall be
resolved under the Disputes clause
of this subcontract.

 

31.0                        ALTERATION
OF CLAUSE ENTITLED “STATE OF NEW MEXICO GROSS RECEIPTS AND COMPENSATING TAX”.  FAR 52.229-10

 

Change all references to “Type 15 NonTaxable
Transaction Certificate” in the clause entitled “State of New Mexico Gross
Receipts and Compensating Tax” to “Type 5 NonTaxable Transaction Certificate,
Resale of Services” or the applicable Type of Certificate as required by the
State of New Mexico.

 

32.0        ACCESS TO AND OWNERSHIP OF RECORDS

 

(a)                                  Government-owned
records.  Except as provided in paragraph
(b) of this clause, all records acquired or generated by the Subcontractor
in its performance of this subcontract shall be the property of the Government
-and shall be delivered to the Government or otherwise disposed of by the
Subcontractor either as the Contract Administrator may from time to time direct
during the progress of the work or, in any event, as the Contract Administrator
shall direct upon completion or termination of the subcontract.

 

(b)                                 Subcontractor-owned
records.  The following records are
considered the property of the Subcontractor and are not within the scope of
paragraph (a) of this clause.

 

(1)                                  Employment-related
records (such as workers’ compensation files; employee relations records,
records on salary and employee benefits; drug testing records, labor
negotiation records; records on ethics, employee concerns, and other
employee-related investigations conducted under an expectation of
confidentiality; employee assistance program records; and personnel and medical
health-related records and similar files), and non-employee patient
medical/health related records, except for those records described by the
contract as being maintained in Privacy Act systems of records.

 

(2)                                  Confidential
contractor financial information, and correspondence between the contractor and
other segments of the contractor located away from the Government facility
(i.e., the Subcontractor’s corporate headquarters);

 

27

 

(3)                                  Records relating to
any procurement action by the Subcontractor, except for records that under the
DEAR 970.5232-3 clause entitled, Accounts, Records, and
Inspection, are described as the property of the Government; and

 

(4)                                  Legal records,
including legal opinions, litigation files, and documents covered by the
attorney-client and attorney work product privileges; and

 

(5)                                  The following
categories of records maintained pursuant to the technology transfer clause of
this contract:

 

(i)                                     Executed license
agreements, including exhibits or appendices containing information on
royalties, royalty rates, other financial information, or commercialization
plans, and all related documents, notes and correspondence.

 

(ii)                                  The Subcontractor’s
protected Cooperative Research and Development Agreement (CRADA) information
and appendices to a CRADA that contain licensing terms and conditions, or
royalty or royalty rate information.

 

(iii)                               Patent, copyright, mask
work, and trademark application files and related contractor invention
disclosures, documents and correspondence, where the Subcontractor has elected
rights or has permission to assert rights and has not relinquished such rights
or turned such rights over to the Government.

 

(c)                                  Subcontract
completion or termination.  In the event
of completion or termination of this subcontract, copies of any of the
Subcontractor-owned records identified in paragraph (b) of this clause,
upon the request of the Government; shall be delivered to the Government or its
designees, including successor contractors. 
Upon delivery, title to such records
shall vest in the Government .or its designees, and such records shall be
protected in accordance with applicable federal laws (including the Privacy
Act), as appropriate.

 

(d)                                 Inspection,
copying, and audit of records.  All
records acquired or generated by the Subcontractor under this subcontract in
the possession of the Subcontractor, including those described at paragraph (b) of
this clause, shall be subject to inspection, copying, and audit by the
Government or its designees at all reasonable times, and the Subcontractor
shall afford the Government or its designees reasonable facilities for such inspection, copying, and audit; provided, however, that
upon request by the Contract Administrator, the Subcontractor shall deliver
such records to a location specified by the Contract Administrator for
inspection, copying, and audit: The Government or its designees shall use such
records in accordance with applicable federal laws (including the Privacy Act),
as appropriate.

 

(e)                                  Applicability
Paragraphs (b), (c), and (d) of this clause apply to all records without
regard to the date or origination of such records.

 

28

 

(f)                                    Records
retention standards.  Special records
retention standards, described at DOE Order 200.1, Information Management
Program (version in effect on effective date of subcontract), are applicable
for the classes of records described therein, whether or not the records are
owned by the Government or the Subcontractor. 
In addition, the Subcontractor shall retain individual radiation
exposure records generated in the performance of work under this subcontract
until the Government authorizes disposal. 
The Government may waive application of these record retention
schedules, if, upon termination or completion of the subcontract, the
Government exercises its right under paragraph (c) of this clause to
obtain copies and delivery of records described in paragraphs (a) and (b) of
this clause.

 

(g)                                 Subcontracts.  The Subcontractor shall include the
requirements of this clause in all subcontracts that are of a
cost-reimbursement type if any of the following factors is present:

 

(1)                                  The value of the
subcontract is greater than $2 million (unless specifically waived by the
Contract Administrator);

 

(2)                                  The Contract
Administrator determines that the subcontract is, or involves, a critical task
related to the subcontract; or

 

(3)                                  The subcontract
includes 48 CFR 970.5223-1, Integration of Environment, Safety, and Health into
Work Planning and Execution, or similar clause.

 

33.0        ALLOWABLE
COST AND PAYMENT

 

(a)           Invoicing.

 

(1)                                  KSL Services N will
make payments to the Subcontractor in accordance with the Prime Subcontract
between KSL Services JV, the University and this clause.

 

(2)                                  Subcontract financing
payments are not subject to the interest penalty provisions of the Prompt
Payment Act.  Interim payments made prior
to the final payment under the subcontract are contract financing payments.

 

(3)                                  In the event that the
University requires an audit or other review of a specific payment to ensure
compliance with the terms and conditions of the subcontract, the KSL Services
JV may withhold payment for the cost in question.

 

(b)           Reimbursing costs.

 

(1)                                  For the purpose of
paying allowable costs (except as provided in paragraph (b)(2) of this clause,
with respect to pension, deferred profit sharing, and employee stock ownership
plan contributions), the term “costs” includes only

 

29

 

(i)                                     Those
recorded costs that, at the time of the request for reimbursement or withdrawal
from the Special Financial Institution Account, the Subcontractor has paid by
cash, check, or other form of actual payment for items or services purchased
directly for the contract;

 

(ii)                                  When
the Subcontractor is not delinquent in paying costs of subcontract performance
in the ordinary course of business, costs incurred, but not necessarily paid,
for

 

(A)                              Supplies
and services purchased directly for the subcontract and associated financing
payments to lower tier subcontractors, provided payments will be made

 

(1)                                  In
accordance with the terms and conditions of a lower tier subcontract or
invoice; and

 

(2)                                  Ordinarily
prior to the submission of KSL Services ‘IV next monthly certified invoice to
the University;

 

(B)                                Materials
issued from the Subcontractor’s inventory and placed in the production process
for use on the subcontract;

 

(C)                                Direct
labor;

 

(D)                               Direct
travel;

 

(E)                                 Other
direct in-house costs; and

 

(F)                                 Properly
allocable and allowable indirect costs, as shown in the records maintained by
the Subcontractor for purposes of obtaining reimbursement under the
subcontract;

 

(iii)                               The
amount of financing payments that have been paid by cash, check, or other forms
of payment to lower-tier subcontractors.

 

(2)                                  Accrued
costs of Subcontractor contributions under employee pension plans shall be
excluded until actually paid unless

 

(i)            The
Subcontractor’s practice is to make contributions to the retirement fund
quarterly or more frequently; and

 

(ii)           The
contribution does not remain unpaid 30 days after the end of the applicable
quarter or shorter payment period (any contribution remaining unpaid shall be
excluded from the Subcontractor’s indirect costs for payment purposes).

 

30

 

(3)           Notwithstanding
the audit and adjustment of invoices or vouchers under paragraph (e) of
this clause, allowable indirect costs under this subcontract shall be obtained
by applying indirect cost rates established in accordance with paragraph (c) of
this clause.

 

(4)           Any
statements in specifications or other documents incorporated in this
subcontract by reference designating performance of services or furnishing of
materials at the Subcontractor’s expense or at no cost to the University or the
Government shall be disregarded for purposes of cost-reimbursement under this
clause.

 

(c)            Final
indirect cost rates.

 

(1)                                  Final
annual indirect cost rates and the appropriate bases shall be established in
accordance with Subpart 42.7 of the Federal Acquisition Regulation (FAR) in effect
for the period covered by’ the
indirect cost rate proposal.

 

(2)                                  (i)            The
Subcontractor shall submit an adequate final indirect cost rate proposal to KSL
Services JV within the 6-month period following the expiration of each of
Government’s fiscal years.  Reasonable
extensions, for exceptional circumstances only, may be requested in writing by
the Subcontractor through KSL Services N and granted in writing by the Contract
Administrator.  The Subcontractor shall
support its proposal with adequate supporting data.

 

(ii)           The
proposed rates shall be based on the Subcontractor’s actual cost experience for
that period.  The Contract Administrator
and the Subcontractor shall establish the final indirect cost rates as promptly
as practical after receipt of the Subcontractor’s proposal.

 

(3)                                  The
Subcontractor and Contract Administrator shall execute a written understanding
setting forth the final indirect
cost rates.  The understanding shall
specify

 

(i)            the
agreed-upon final annual indirect cost rates,

 

(ii)           the
bases to which the rates apply,

 

(iii)                               the
periods for which the rates apply,

 

(iv)                              any
specific indirect cost items treated as direct costs in the settlement, and

 

(v)                                 the
affected subcontract, identifying any with advance agreements or special terms
and the applicable rates.  The
understanding shall

 

31

 

not change any monetary ceiling, subcontract
obligation, or specific cost allowance or disallowance provided for in this
subcontract.  The understanding is incorporated
into this subcontract upon execution.

 

(4)                                  Failure
by the parties to agree on a final annual indirect cost rate shall be a dispute
within the meaning of the Disputes clause.

 

(5)                                  Within
120 days (or longer period if approved in writing by the Contract
Administrator) after settlement of the final annual indirect cost rates for all
years of a physically complete subcontract, the Subcontractor shall submit to
KSL Services JV a completion invoice or voucher to reflect the settled amounts
and rates.

 

(6)                                  (i)            If
the Subcontractor fails to submit a completion invoice or voucher to KSL
Services JV within the time specified in paragraph (c)(5) of this clause,
the Contract Administrator may

 

(A)                              Determine
the amounts due to the Subcontractor under the subcontract; and

 

(B)                                Record
this determination in a unilateral modification to the subcontract.

 

(ii)                                  This
determination constitutes the final decision of the Contract Administrator in
accordance with the Special Conditions, Paragraph 29, entitled “Disputes.

 

(d)                                 Billing
rates.  Until final annual indirect cost
rates are established for any period, the Government shall reimburse the
Subcontractor at billing rates established by the Contract Administrator or by
an authorized representative (the cognizant auditor), subject to adjustment
when the final rates are established. 
These billing rates-

 

(1)                                  Shall
be the anticipated final rates; and

 

(2)                                  May be
prospectively or retroactively revised by mutual agreement, at either party’s
request, to prevent substantial overpayment or underpayment.

 

(e)                                  Audit.  At any time or times before final payment,
the Contract Administrator may have the Subcontractor’s invoices or vouchers
and statements of cost audited.  Any
payment may be—

 

(1)                                  Reduced
by amounts found by the Contract Administrator not to constitute allowable
costs; or

 

(2)                                  Adjusted
for prior overpayments or underpayments.

 

32

 

(f)                                    Final
payment.

 

(1)                                  Upon
approval of a completion invoice or voucher submitted by the Subcontractor in
accordance with paragraph (c)(5) of this clause, and upon the
Subcontractor’s compliance with all terms of this subcontract, the University
shall promptly pay any balance of allowable costs and that part of the fee (if
any) not previously paid.

 

(2)                                  The
Subcontractor shall pay to KSL Services JV any refunds, rebates, credits, or
other amounts (including interest, if any) accruing to or received by the
Subcontractor or any assignee under this subcontract, to the extent that those
amounts are properly allocable to costs for which the Subcontractor has been
reimbursed by KSL Services JV from the University.  Reasonable expenses incurred by the
Subcontractor for securing refunds, rebates, credits, or other amounts shall be
allowable costs if approved by the Contract Administrator.  Before final payment under this subcontract,
the Subcontractor and each assignee whose assignment is in effect at *the time
of final payment shall execute and deliver

 

(i)                                     An
assignment to the Government, in.  form
and substance satisfactory to the Contract Administrator, of refunds, rebates,
credits, or other amounts (including interest, if any) properly allocable to
costs for which the Subcontractor has been reimbursed by KSL Services JV, the
University, or government under this subcontract; and

 

(ii)                                  A
release discharging KSL Services JV, the University and the Government, its
officers, agents, and employees from all liabilities, obligations, and claims
arising out of or under this subcontract, except

 

(A)                              Specified
claims stated in exact amounts, or in estimated amounts when the exact amounts
are not known;

 

(B)                                Claims
(including reasonable incidental expenses) based upon liabilities of the
Subcontractor to third parties arising out of the performance of this
subcontract; provided, that the claims are not known to the Subcontractor on
the date of the execution of the release, and that the Subcontractor gives
notice of the claims in writing to KSL Services JV, within 6 years following
the release date or notice of final payment date, whichever is earlier; and

 

(C)                                Claims
for reimbursement of costs, including reasonable incidental expenses, incurred
by the Subcontractor under the patent clauses of this subcontract, excluding,
however,

 

33

 

any expenses arising from the Subcontractor’s
indemnification of KSL Services JV, the University or the Government against
patent liability.

 

34.0        FIXED FEE

 

(a)                                  KSL
Services JV shall pay the Subcontractor for performing this subcontract the fixed
fee specified in Exhibit B Pricing Schedule.

 

(b)                                 Payment
of the fixed fee shall be made as specified in the Schedule; provided that
after payment of 85 percent of the fixed fee, KSL Services JV may withhold
further payment of fee until a reserve is set aside in an amount that KSL
Services JV considers necessary to protect the Government and KSL Services JV
interest.  This reserve shall not exceed
15 percent of the total fixed fee or $100,000, whichever is less.  KSL Services JV shall release 75 percent of
all fee withholds under this subcontract after receipt of the certified final
indirect cost rate proposal covering the year of physical completion of this
subcontract, provided the Subcontractor has satisfied all other subcontract
terms and conditions, including the submission of final patent and royalty
reports, and is not delinquent in submitting final vouchers on prior years’
settlements.  KSL may release up to 90
percent of the fee withholds under this contract based on the Subcontractor’s
past performance related to the submission and settlement of final indirect
cost rate proposals with the Government.

 

34

 

Attachment 1

 

KSL Statement of Work

 

This Statement
of Work (SOW) establishes the general scope of work for the Support Services
Subcontractor (SSS) responsible for providing the management, administrative,
and technical functions and expertise necessary for the effective and timely
delivery of facility support services to Los Alamos National Laboratory.  The Subcontractor shall perform all work
requirements in accordance with the contract documents and with the Laboratory,
Department of Energy (DOE), and other specified policies, directives, and laws.

 

The
Subcontractor shall comply with all applicable Laws, Laboratory Performance
Requirements (LPR), Laboratory Implementing Requirements (LIR), Notices,
Alerts, and Urgent Memorandums in the performance of the following.  Statement of Work.

 

Management and Administration

 

General

 

The primary
purpose of Management and Administration activities under this subcontract is
to support the Subcontractor’s service functions performed in fulfillment of
this SOW.  Therefore, Subcontractor
management and administration functions will be performed in accordance with
procedures and policies developed and maintained by the Subcontractor, and will
provide the Laboratory and the Subcontractor assurance that applicable codes,
standards (including Laboratory standards), regulations, and objectives are
recognized, and objectives are achieved in the performance of the services
provided.  Data and reports will be
provided consistent with standing practices and evolving needs.  Providing economic stability, community
economic development opportunities, and being a good corporate citizen are
important to Northern New Mexico (NNM) and the University.  The Subcontractor will be expected to become
a vital part of northern New Mexico communities through a variety of means, and
to plan and implement business decisions and practices that contribute in
meaningful and measurable ways to regional economic development.

 

Financial
Management

 

The
Subcontractor will budget for, accumulate, control, and provide reporting’
systems for all costs (labor, materials, overhead, etc.) and government
property associated with subcontract activities.  The Subcontractor shall manage and maintain a
financial management system in accordance with GAAP that provides timely and
accurate cost data; provides for comparison of these costs with budget forecasts;
provides rationale for deviation, variance analyses, and other supporting data;
and integrates with Laboratory systems. 
The Subcontractor shall reconcile: 1) the Laboratory’s monthly cost
transfer to the Subcontractor, accounting for all equipment, material, rental,
and service charges; and 2) daily electronic receipt transactions and exception
processing between the Subcontractor’s financial system and the Laboratory’s
financial system.

 

The
Subcontractor will maintain a separate and distinct set of accounts, records,
documents, and other .  evidence showing
and supporting all costs incurred, revenues, or other applicable credits, and
the receipt, use, and disposition of all government property coming into the
possession of the

 

1

 

Subcontractor
under this subcontract.  The Subcontract
shall comply with the requirements associated with the accounting, billing, and
transfer activities of a DOE Integrated Contractor.

 

The system of
accounts maintained shall be subject to the approval of the Laboratory and
shall conform to generally accepted accounting principles and to requirements
outlined in the DOE Accounting Practices and
Procedures Handbook that are applicable to Integrated Contractors of
the DOE.

 

The Laboratory
shall provide to the Subcontractor adequate computer links, equipment and
software to access the Laboratory’s Financial Management Information
System.  (FMIS).  The Laboratory shall provide to the
Subcontractor all necessary software to accomplish the accrual and transmission
of cost and budgetary.  data.  At the appropriate time each year, and as
major changes occur, the Subcontractor will petition various Laboratory
entities to obtain the volume of services expected to be required.  Laboratory personnel will provide their best
estimate, which will be validated by the Laboratory Contract
Administrator.  The Subcontractor shall
be responsible for formulating (and reviewing with the Laboratory) budgets that
include general estimates of the work volume in each major activity and
proposed overhead budgets and rates for the ensuing year.

 

The
Subcontractor will provide to the Laboratory financial reports, data, and
records that will permit the DOE and the Laboratory’s organizations to
integrate Subcontractor’s costs into the Laboratory’s financial management
system on a .  daily basis.  This information shall be submitted
electronically, so that costs are accumulated and reported in accordance with
Laboratory requirements.  As a minimum,
the Subcontractor will provide the following deliverables: 1) Accounts
Receivable Aging Report; 2) Voucher Accounting for Net Expenditures Accrued; 3)
Financial Statements and Narrative Analysis; 4) Cost Report Form 1081 -
Modified Billing Balance Sheet and Trial Balance; 5) DOE Form 325 Transfer
Vouchers; 6) DOE Expense Report No.  703, GL35; 7) Subcontractor’s Report
07C Operating Statement; and 8).  Detailed
Transfers/Activities Cost Report.

 

Human
Resources

 

The
Subcontractor shall manage and administer a human resources program that
enhances achievement of the Subcontractor’s mission, promotes diversity,
employee development, and contributes to improved utilization and productivity
of personnel.  The Subcontractor shall
perform the following:

 

1.                                       Implement and
manage a program and appropriate policy and procedure for human resources that
includes the following elements:

 

•              Compensation
for non-represented employees;

 

•              Fringe
benefits and other benefits for non-represented employees;

 

•              Labor-management
relations;

 

•              Affirmative
Action and Equal Employment Opportunity;

 

2

 

•              Recruitment,
selection, placement, utilization, development, and advancement;

 

•              Counseling,
rehabilitation, complaint resolution, and discipline.;

 

•              Training;

 

•              Substance
abuse policy:

 

•              Employee
performance appraisal and monitoring;

 

•              Management/employee
communication;

 

•              Periodic
medical examinations and physicals;

 

•              Workforce
restructuring plans (per Section 3161 of the Defense Authorization Act);
and

 

•              Workers’
compensation administration.

 

2.             Submit for approval
by August 15th of each year, an annual salary fund proposal for
implementation during the ensuing fiscal year. 
The purpose of this proposal is to establish wage and salary increases
for both merit and promotional reasons for non-represented personnel.  This request shall include a proposed budget
and distribution plan supported by relevant market data and analysis, the
contents of which shall have been previously approved by the Laboratory.

 

3.             Submit for approval
any changes to employee’s benefits packages that adversely affect the direct
mark of labor costs paid by LANL.

 

4.             Disclose all facts
and circumstances concerning any labor matters ( including, but not limited to,
charges/complaints/representation issues) involving the National Labor
Relations Board (NLRB), litigation in any court, grievances, workers’
compensation cases, arbitration cases, and labor issues that have the potential
for site-wide or DOE system-wide impacts, and any threatened or potential labor
stoppages.

 

5.             Utilize and support
Department of Labor apprenticeship and training programs and local union
training efforts.

 

6.             Maintain automated
training and qualification records for Subcontractor personnel, make the
information available on the Laboratory’s integrated training and certification
database (the Employee.  Development
System, or EDS), and ensure that personnel are qualified to perform assigned
tasks.  .

 

Environment,
Safety, and Health

 

The
Subcontractor shall manage, implement, support, and continuously improve an
Environment, Safety and Health (ES&H) program that is in compliance with
all governing laws and Laboratory requirements; satisfies LANL facility and
programmatic needs; strives to eliminate injuries and reduce adverse
environmental and health impacts; proactively conforms to applicable
regulations; conserves natural resources; and is responsive to the public’s
expectations

 

3

 

 

for safety and
for protection of the environment.  At a
minimum the program must provide for environmental protection and pollution
prevention at the Federal norm and ensure the health and safety of workers, the
Laboratory workforce, and the public arising from the activities encompassed by
this SOW.  The Subcontractor performs
services and activities in Laboratory-operated facilities or locations.  In these situations Subcontractor personnel
may be exposed to hazards not normally encountered in routine construction and
maintenance (e.g., ionizing radiation, radioactive contamination, lasers,
hazardous and toxic chemicals, high pressure, stored high voltage; high
explosives, and often unidentified site hazards associated with an aging
facility).  The Subcontractor’s program
must recognize these possibilities and must provide the necessary Laboratory
support and accommodate all interfaces required between the Subcontractor and
the Laboratory’s established ES&H program.

 

Quality

 

The
Subcontractor shall develop, implement, and manage a comprehensive Quality
Management program consisting of two key elements: (1) a quality assurance
component for formality of operations and assurance where appropriate, and (2) a
quality improvement component to facilitate customer satisfaction by enhancing
work processes and continually improving on quality, cost, and cycle time in
all operations.

 

The level of
rigor associated with Quality Assurance should vary depending upon associated
Laboratory requirements; the consequence of failure associated with the
activity, the facilities where the work is being performed (nuclear and
non-nuclear), and the nature of the work itself.  The Subcontractor’s Quality Assurance (QA)
and Quality Control (QC) plans and programs must be tailored to meet the
varying needs of the Laboratory organizations it services and reinforce
configuration management and conduct of operations principles.  Quality improvement principles should be
employed in all aspects of the Subcontractor’s operations to identify and
improve cost, cycle time, and customer satisfaction.  Subcontractor activities should reflect
process consistency and formality and demonstrate statistical control.

 

Work
Management

 

The
Subcontractor shall implement and maintain a work management process that
provides for orderly and efficient processing of work.  This process shall provide the estimating,
scheduling, load leveling, materials management, and controls for both
centralized and decentralized work.  Work
management” processes will comply with the Laboratory’s Work Control LIR.

 

Information
and Data Management

 

The
Subcontractor shall perform information and data management functions necessary
to operate, maintain, modify, or introduce information systems supporting
Subcontractor functions, such as payroll, financial accounting, data and
reports, performance measures, and other necessary activities.  The Subcontractor shall assist, when re
quested by the Laboratory, in managing the facility data and information
systems support effort.  The policies,
standards, and procedures shall meet generally accepted industry practices, and
resulting systems will be compatible with and interface effectively and
efficiently with the Laboratory’s automated systems, including the computerized
maintenance management system (CMMS). 
On-site

 

4

 

systems shall
be modified or replaced consistent with the Laboratory’s Information
Architecture standards.  Particular
emphasis shall be placed on accuracy and auditability of data.  Where appropriate, databases shall be
established and maintained in a manner that permits access by the Laboratory.

 

Security

 

The
Subcontractor shall establish, implement, and manage an operational security
program that incorporates employee security awareness and human reliability,
including the safeguarding of government property, information, facilities, and
equipment in accordance with applicable policies, orders, and regulations.  The Subcontractor shall maintain a program
for management and operation of the Laboratory Lock-shop and the Laboratory’s
bulk classified document destruction facility that meets DOE and Laboratory
requirements.  When requested, the
Subcontractor shall also provide expeditious assistance to the Security &
Safeguards Special Projects Office and the Los Alamos Police Department in
conducting inquiries and/or investigations into criminal or illegal activity
including, but not limited to, providing documents, arranging employee
interviews, and providing personnel information.

 

Procurement

 

The
Subcontractor shall provide procurement capability in support of Subcontractor
material and service requirements to meet specific programmatic and project
requirements at the lowest practicable cost to the Laboratory.  The Laboratory provides Just In Time (JIT)
and blanket contracts to support Laboratory and Subcontractor material
requirements as well as a full suite of procurement-related services.  All items acquired through Laboratory procurement
services will be charged to the Subcontractor, who, in turn will charge the
customer.  The Subcontractor and the
Laboratory will coordinate contract makeup, coverage, usage, item
identification, and electronic catalog files and updates on JIT contracts that
support the Subcontractor’s specific needs. 
The Subcontractor shall maintain coordination of the electronic
interface for transmission of orders for JIT, direct purchase, purchase cards,
local vendor agreements, TIPS and stores issues.

 

Property
Management

 

The
Subcontractor shall be responsible and accountable for all government property
in the Subcontractor’s possession. 
Responsibility includes maintaining, administering, warehousing,
controlling, and annually reconciling all assigned government property and may
involve reimbursement for property losses under.  circumstances within the control of the
Subcontractor.  The Subcontractor shall
provide the Laboratory, through established data deliverables the financial
accountability reports on excess equipment transferred to the Subcontractor for
reutilization and disposal.  The
Subcontractor shall submit monthly status reports for 1) property numbered,
controlled, or sensitive items, or 2) expense items that are not otherwise
property numbered, controlled, or sensitive that were previously reports as
suspected theft, lost, damaged.

 

The
Laboratory, either directly or through the Subcontractor on a cost reimbursable
basis, will provide all government Furnished Property (GFP), including special
and general tools, equipment, materials, and facilities (except as may be
stated and agreed to elsewhere), to support

 

5

 

the
subcontract effort, all of which must be appropriately controlled by the
Subcontractor.  The Subcontractor shall
report to the Laboratory all cases of theft, loss, or destruction of or damage
to government property in the Subcontractor’s possession or control within 24
hours of knowledge of the incident.

 

Property
Disposal

 

The
Subcontractor shall maintain, and where possible, improve
reutilization/recycle/resale/destruction processes for excess government
equipment and materials released to the Subcontractor.  The Subcontractor’s responsibilities include
receiving or picking up excess Laboratory property, and maintaining, administering,
and controlling it as it is either reused, recycled, resold, or destroyed.  Services encompass high-risk property
items.  High-risk property is considered
to be that property which could pose risks to the public  environment, or the national security
interests or proliferation concerns of the United States.  The Subcontractor shall ensure proper
handling, documentation, and compliance with Department of Transportation
requirements for property during transport, receiving, and storage to ensure
protection from damage, destruction, or theft.

 

Maintenance

 

The
Subcontractor shall provide appropriately trained and qualified personnel for
broad range of preventive, predictive, and corrective maintenance services for
government Real Property and Installed Equipment (RPIE) at the Laboratory.  The general requirements of this section also
includes buildings, facilities, and equipment associated with the operation,
transmission, distribution, or generation of utilities services, and should be
considered in conjunction with 4.4, Utilities Operations and Maintenance.  In scope services and expectations shall
include those defined in DOE 0 433.1 and maintenance-related Laboratory LPRs
and LIRs.

 

Small Projects and Decommissioning

 

The
Subcontractor shall provide installation, alteration, engineering, and
construction services to the Laboratory. 
These services are generally defined as expense funded facility and
infrastructure projects and encompass a wide range of activities, from minor
(less than $2,000) tasks to larger renovations, alterations, equipment
installations, and new construction (which may involve asbestos abatement and
related issues).  This work scope
includes demolition.  and decommissioning
activities that may include radiological and/or hazardous contaminants.

 

In executing
these activities it is incumbent upon the Subcontractor to achieve the lowest
practicable costs, prompt delivery of services, consistent quality, and
acceptable levels of risk to the worker, public, and environment.

 

Utilities Operations and Maintenance

 

The
Subcontractor shall operate and maintain the DOE-owned utility systems at the
Laboratory, including on-site electric production, electric transmission and
distribution, water distribution, sanitary wastewater collection and treatment,
steam production and distribution, and natural gas distribution.  The Subcontractor shall operate the Power
Control Dispatch Center 24 hours/day 7 days/week.  The Subcontractor shall provide personnel to
respond and evaluate after-hours

 

6

 

trouble calls
and arrange for repair personnel, if required. 
Primary and secondary utility as-built mapping shall also be
provided.  The services shall include
such elements as sales and billing, operation maintenance, alterations,
repairs, upgrading, and budgeting.  In
providing these services, the Subcontractor shall comply with the Laboratory
standards; all applicable federal, state and local laws, codes and regulations;
applicable DOE Orders; and acceptable utility practices.

 

The
Subcontractor should strive to efficiently and effectively manage.,
operate, monitor, and extend the useful life of the utility systems while
meeting the stated performance criteria for each utility.

 

Facility and Infrastructure Improvements

 

Upon request
by the Laboratory, the Subcontractor shall review and submit proposals to enter
into Subcontractor/third-party financed projects that increase efficiency and
reduce ongoing operational, commodity, and maintenance costs.  Examples of potential projects include
facilities and infrastructure such as electrical, steam, heating, lighting,
motor control, and HVAC systems. 
Specific initiatives, if requested, negotiated and approved by the
Laboratory and the Subcontractor, would be paid for from the annual savings
generated after completion of the project. 
Projects are typically fixed price, generate guaranteed savings, and are
accounted for separately from the balance of this Subcontract.

 

Engineering Services

 

In support of
its responsibilities in executing this SOW, the Subcontractor shall maintain an
architectural, engineering, design and land surveying capability as well as
material testing, inspections, and geotechnical evaluations and provide these
professional services to its own organizations and the Laboratory when
requested.

 

As-Built Services

 

The
Subcontractor shall provide as-built drawing services to the Laboratory for
existing structures and systems.  A
complete set of records associated with the physical plant, systems, and equipment
does not uniformly exist for all Laboratory facilities.  The Subcontractor is responsible for
providing services as.  requested
by the Laboratory to establish the as-built condition.  The work involves records research, field
survey and verification, drawing/information development, field labeling,
discrepancy resolution, and configuration management: Where applicable, the
Subcontractor shall use a computer-aided design (CAD) and Geographic
Information System (GIS) that is compatible with Laboratory Standard systems
and that ensure efficient inter-operability. 
Facility Inspections and Condition Assessments

 

The
Subcontractor shall provide facility inspection services to document existing
conditions of Laboratory structures, systems, and components.  Upon request, the Subcontractor shall inspect
facilities and integral components and system elements to identify and document
all architectural, civil, structural, mechanical, and electrical deficiencies,
including a thorough evaluation of the overall facility and the estimated cost
to repair and total replacement cost. 
Where applicable, the Subcontractor shall provide qualified inspectors,
certified by International Conference of Building Officials (ICBO) in their discipline
as a minimum qualification.

 

7

 

Fabrication Support

 

The
Subcontractor shall fabricate, paint, and ship items/structures in accordance
with plans and specifications provided by the Laboratory.  Typical Laboratory and Subcontractor projects
include equipment racks, wire rope harnesses, and other specially fabricated
materials required for the Laboratory’s test program at the Nevada Test Site
(NTS).  Most of the work is in direct
support of the DX Division programs.  In
accomplishing the tasks outlined in this section, the Subcontractor shall
comply with established standards of the American Society of Testing Materials
(ASTM), standards of the American Welding Society (AVVS), and Laboratory
requirements.  The Subcontractor shall
provide qualified welders and machinists to complete all fabrication
requirements.

 

The
Subcontractor shall establish and implement quality assurance procedures that
address at least the following:

 

1.                                       Maintenance
of inventory and segregated storage and issue areas for all metals and other
NTS support material

 

2.                                       Audit
procedures that allow material-tracking from source to final assembly and
checkout

 

3.                                       Verification
of material composition

 

4.                                       Source
certification of material composition

 

5.                                       Calibration
requirement for pull test facility

 

6.                                       Welders,
machinists, crane operators, and other equipment personnel

 

7.                                       Nondestructive
test and inspections

 

8.                                       Source
inspection of specialty items such as wire rope sockets.

 

Waste Removal and Special Custodial Services

 

The Subcontractor
shall provide removal, handling, and disposition services for normal building
waste, source separated materials destined for recycling, radioactive waste,
and high-explosive contaminated waste. 
Tasks encompassed in this area include the provision of the necessary
equipment, material, and trained.  and
certified personnel to provide clean-up services involving radioactive and
non-radioactive spills.  The
Subcontractor shall perform a variety of general and special services for waste
removal that include, but are not limited to, the disposal of regular
non-contaminated building waste, possible high-explosive contaminated waste,
low-level radioactive contaminated waste, and recyclable scrap metal.

 

8

 

The
Subcontractor is responsible for the collection and disposal Laboratory
generated solid wastes (of an office and industrial nature typical of a large
research and development complex). 
Non-contaminated solid waste is disposed of at the Los Alamos County
operated sanitary landfill, where it is weighed and costs recorded.  In addition, exceptional materials such as
radioactive, blood pathogen and other biological waste in small quantities may
require collection, packaging, and disposal. 
The removal of these waste materials is the responsibility of the
Subcontractor.  The Subcontractor
shall.  provide routine custodial
services to typical office and general industrial facilities, as well as
special custodial services in buildings requiring special services including
clean-up of beryllium, blood and blood-borne pathogens, lead, tritium, and
decontamination of radioactive controlled areas.

 

Transportation

 

The
Subcontractor shall manage a vehicle management and maintenance program for the
DOE fleet, which includes a variety of heavy equipment in various
locations.  This includes performance of
all phases of vehicle acquisition, maintenance, repair, inspection, and
documentation on a wide variety of motor vehicles and heavy equipment including
sedans, buses, emergency vehicles such as ambulances and fire protection
vehicles, wreckers, protective force vehicles, and other vehicles as designated
by the Laboratory.

 

The
Subcontractor shall also maintain a storage and alternate warehousing operation
(as necessary) for the receipt, storage, issue, safekeeping, and protection of
automotive and heavy equipment parts and tires; operate, administer, and
maintain a used-oil recycling facility in accordance with all applicable
environmental and safety requirements; manage the acquisition and disposal of
Laboratory, DOE, Subcontractor, and other vehicles not otherwise provided for
and disposed of by GSA; operate and be certified as a DOT carrier under
Interstate Regulations, in accordance with 49 CFR and Federal Motor Carrier
Safety Regulations; and provide (directly or via others) a professional,
on-site taxi service that provides services on-site and off-site (as required)
including Los Alamos County, Espanola, Santa Fe, and Albuquerque.

 

Roads

 

The
Subcontractor shall develop, implement, maintain, and continuously improve a
maintenance program to inspect, maintain (routine and emergency).,
and improve Laboratory roads, associated infrastructure, and traffic controls,
including dirt roads, fire roads, and dirt structures; curbs and gutters, and
sidewalks; traffic signals; paved roads, parking lots, and asphalt/concrete
structures; traffic-related signs and markers, TA signs and “No Trespassing”
signs; bridges; guardrails; and barricades. 
Snow and ice control is also included. in the scope of
work.  The Subcontractor shall also
provide for the operation of the asphalt plant (or outsource product) and any
and all equipment, labor, and materials necessary for paving and general
asphalt work.

 

The
Subcontractor shall perform all work in accordance with applicable standards,
including: 1) Manual on Uniform Traffic Control Devices; 2) Standard
Specifications for Highway and Bridge Construction, published by the New Mexico
State Highway and Transportation Department; and 3) Traffic Signal Installation
and Maintenance Manual.  East Jemez Road,
West Jemez Road, West Road, Diamond Drive, and Pajarito Road are all open to
the public and heavily used, therefore, it is mandatory that these roads, in particular,
be maintained to State and County

 

9

 

standards to
ensure the safety and well being of motorists and pedestrians, While not
designated public, all paved roads and. parking lots must be
maintained to minimum acceptable safety standards.

 

Grounds

 

The
Subcontractor shall provide general landscaping maintenance services, operation
and maintenance of irrigation systems, grounds trash pickup, maintenance of
exterior wood structures such as decks and planters, benches, vegetation and
pest control services, erosion control, storm drain maintenance, and fence and
gate maintenance across the Laboratory’s facilities.  Inherent in this work scope is the
expectation that the Subcontractor will place a high priority on reducing water
usage and minimizing costs through innovative maintenance practices and use of
native landscaping, xeriscaping, and other specialized grounds management
techniques where appropriate.

 

Fire Protection

 

The
Subcontractor shall provide program management, administrative, and technical
support and personnel necessary to support the Laboratory’s fire protection
systems and satisfy regulatory requirements and obligations.  In scope services include inspection, test,
and maintenance (ITM), and documentation of a wide variety of systems and
components, and include all fixed fire suppression systems and appurtenances,
fire initiating device systems (automatic and manual), occupant notification
and devices, fire control panels, and associated wiring to the interface with
the Central Alarm system receiving equipment. 
The work also includes the maintenance of fire extinguishers installed
in buildings and mobile units as designated by the Laboratory and kitchen hood
suppression systems.

 

The
Subcontractor shall provide dedicated, trained, and qualified workforce to
perform ITM and repair of all fire protection systems and components.  The Subcontractor shall provide and maintain
fire protection databases and records including (a) building inventory, (b) systems
inventor, (c) fire control panel inventory, (d) fire control panel
zone information, (e) fire control valve inventory (continuing the
existing numbering system), and (f) fire hydrant inventory and numbering.

 

DOE Orders
applicable to these fire protection requirements include 5480.7a, 4330.4b, and
6430.1a.  In addition, Laboratory
maintenance policy documents and National Fire Protection Association (NFPA)
Inspection, Testing and Maintenance codes are applicable and shall be followed
in performing this work, including NFPA Standards 12, 12a., 13, 15, 16a, 17,
20, 25, 70, 72, 80, 90A and 221.

 

Transformation and Process Improvement

 

Purpose and
Scope

 

As part of the
Site Support Services Contract, the Subcontractor will establish a
Transformation Office responsible for identifying and implementing significant
process improvements to increase service effectiveness and cost efficiency at
LANL.  The transformation effort will
evaluate current business practices and identify significant changes in doing
business that will

 

10

 

optimize
facility management cost-effectiveness, efficiency, safety, and security.  The Subcontractor will match SSS structure,
procedures, processes and policies with the on-going LANL realignment of FMUs.

 

Within 90 days
of contract commencement, the subcontractor will submit to LANL a
Transformation Plan that fully evaluates and explores the major focus area and
associated process improvements listed in items 15.1.1.1 through 15.1.1.8.  The Transformation Plan shall only address
those major initiatives that require significant realignment or modification of
LANL organizations, procedures, practices, business processes, or have a
potential for additional cost impact to LANL. 
Upon approval of specific initiatives in the Transformation Plan, the
Subcontractor Transformation Office will identify the SSS champions to lead
each specific initiative.  The
transformation office will ensure that the initiatives are implemented in an
orderly process, are prioritized and scheduled with respect to other ongoing
activities and that performance metrics are developed and monitored.

 

As a minimum,
the Transformation Plan will include the following:

 

•                                          A
detailed description of each new initiative, with an outline of the
existing condition, the end state and giving the rationale and benefits for the
change.  A summary of the subcontractor
experience as well as any lessons learned will be provided.  The specific transformation initiative will
also be discussed with respect to other transformation initiatives to assist
the approval process and allocation of the Subcontractor’s and LANL resources
subsequent to LANL approval to proceed.

 

•                                          A
description of the roles, responsibilities and stakeholder interfaces of LANL,
the Subcontractor and other parties to both implement the initiative and during
the steady state and after it is fully operational.  A project management approach using and
integrated project team (IPT) led by a project manager assigned to implement
the initiative.  An organization chart
will provide a description of the accountabilities and responsibilities of the
IPT.

 

•                                          A
description and road map of the implementation process which will outline the
scope, methodology, timing, as well-subcontractor, equipment, hardware/software
and training programs required.

 

•                                          A
preliminary schedule for each initiative shall be developed at a work
break down structure of sufficient detail to promote analysis.  The schedule shall show key milestones,
durations, float, deliverables, including procurement, testing, and training
programs.  After approval for
implementation, a detailed resource loaded schedule will be prepared for
reporting and monitoring.

 

•                                          An
overall schedule integrating the major initiatives for potential
implementation.  The overall schedule is
a summary level schedule giving key milestones for each of the major
initiatives identified in the Transformation Plan.

 

•                                          The
Subcontractor will work with LANL to develop initial conceptual or order of
magnitude estimates of cost and resources sufficient to support LANL approval of

 

11

 

transformation
plans.  Those estimates will be further
refined - subsequent to LANL approval to proceed to provide detail appropriate
for implementation, monitoring and reporting. 
Both Preliminary and Detailed Estimate costs and resources will be
loaded with the schedule.

 

•                                          A
Risk Analysis enumerating, describing and quantifying potential risks to
orderly implementation, delay and cost overruns will be prepared for each major
initiative.  Where available, strategies
to mitigate risk will be identified. 
Risk Analyses will be monitored during execution of transformation plans
and updated should conditions change.

 

Transformation Initiatives

 

Work
Management and Work Control

 

Develop and
implement a standards and risk-based Integrated Work Control Program (WCP) as a
single work management process for use at all LANL facilities.  This program will be utilized for managing
work activities for maintenance, engineering, construction,’ and
utility work activities.  The work
control process shall appropriately identify and address job hazards to help
ensure work is performed safely.  Ensure
that Work Control Processes are integrated with an effective Enterprise Asset
Management (EAM) system applicable across LANL facilities.

 

•                                          Establish
standard estimating protocols

 

•                                          Include
scheduling of support organization resources as part of a rolling calendar schedule to
optimally match activities and resources

 

•                                          Increase
granularity of WBS time and cost reporting protocols to capture costs at the
facility level and implement elements of activity based cost management.

 

•                                          Incorporate
duplicate work control requirements into one document, the maintenance work
order and eliminate duplicate work control processes, i.e., bum or hot work
permits, confined space permits, radiation work permits, combustible materials
transport permit, personnel. protective equipment exemptions, scaffold permits

 

•                                          Institute
a Central call center that serves the contractor community as a single point of
contact for all questions and concerns addressing the subcontractor’s work
activities with immediate access and use of job history files for work
templates and models.  Assume control for
entering all data into the computerized maintenance management system (CMMS),
provide LANL with easily accessible way to request work.

 

•                                          Institute
a standardized, risk-based work process for planning, estimating, and
scheduling that will be used for projects, facilities maintenance, construction
projects, and operational support activities requested by the contractor.  Assign a work priority code (summation of
significance index and hazard index) for work as part of this program.

 

12

 

Establish
available parts for repair activities based on usage to minimize delays in
scheduling work due to missing parts. 
Purchase parts early enough in work planning process

 

Increase use
of system outages to improve system and building availability and minimize
support required to perform work and to minimize impact to facility operations.

 

Maintenance
and Operations

 

Provide,
manage, and implement an integrated maintenance management program (IMMP) in
accordance with contractor requirements and applicable standards.  Utilize a risk and standards-based approach
that optimizes ISSM methodologies, service availability, best practices, cost
savings, and related efficiencies.

 

This shall
include:

 

•                                          Perform
equipment labeling of components and systems utilizing bar code / scanning
technologies for enhanced material and property control

 

•                                          Assume
direct facility management responsibility for administrative and support
facilities

 

•                                          Develop
fixed price contracts for specified facilities after risk assessment and a
review of historical maintenance data

 

•                                          Develop
principles, processes, and templates to prepare and assume responsibility for
annual maintenance plans.

 

•                                          Assume
management oversight of activities that are integral to maintenance work.  Examples include the Subcontractor management
of RP technicians and supervisors to provide radiological controls, QA of work
performed and parts and supplies necessary accomplish assigned work.

 

Engineering
and Construction services

 

Establish a
single Engineering/Construction Office to provide design and construction
services for both major and minor construction across the facility.  The office will include the letting of all
contracts, BOA and procurements.

 

•                                          Develop
SSS/LANL engineering and construction standards and associated procedures for
use in estimating, planning, and scheduling approach to construction of small
and large projects, including demolition and decommissioning projects.  Provide processes to estimate and perform
small projects in a responsive and cost-effective manner.  Provide and support alternate types of
contract options for small projects.

 

•                                          Establish
single work management process for engineering and construction.

 

•                                          Work
with IT to provide one standard project controls process

 

•                                          Establish
procurement engineering services to resolve procurement issues

 

13

 

•                                          Establish
field engineering services in support of maintenance work process to minimize
delays to work-in-progress

 

•                                          Increase
the use of fixed price contracting including the use Job Order Contracts

 

Document
Control

 

Assume
configuration management responsibilities for engineering and construction
drawings, including drawing revisions.

 

Procurement

 

Provide
procurement services.  The subcontractor
will incorporate best commercial procurement practices to the maximum extent
possible to avoid duplication of effort. 
The subcontractor will provide a centralized coordination point for
purchasing, receipt, inspection, and delivery activities with the
contractor.  Supply chain management from
procurement to receipt to disposition will be integrated into CMMS.  Quality controls will be established as part
of the procurement process to ensure quality assurance of materiel
procurements.  ‘Introduce a
University-approved procurement and property management systems and associated
procedures.  Explore/expand the use of
commercially available plan rooms and/or development of own virtual plan room.

 

Information
Technology

 

Establish open
IT architecture that is web-based and transparent to provide near-real-time
available information for status and reporting. 
This system will include appropriate security controls for access and
ensure progress reporting and financials are available to the contractor and
subcontractor as needed for asset management.

 

•                                          Maximize
Utilization of Existing Technology

 

•                                          Participate
in LANL Enterprise Resource Planning (ERP) review to determine long-term needs
and solutions that integrate LANL and the Subcontractor activities and support
structures.  Parallel evaluation of
alternative technologies to meet overall need of the facility management
program and ERP.

 

•                                          Assess
present CMMS system to determine appropriateness, efficiency cost and
applicability to SSS and LANL needs. 
Explore the possibility of the SSS owning, managing, and/or maintaining
CMMS and other related areas that may provide potential for cost savings and
improvements in efficiency.

 

Skills
Development and Qualification

 

Re-baseline
requirements and resources of all non-craft activity to include management span
of control

 

•                                          Reconcile
concept of operation to at least WBS level 4, to ensure proper alignment of
resources.

 

14

 

•                                          Assess
the workforce capabilities and determine the optimal toolsets required for
workers.  Perform a gap analysis against
the existing skills in the workforce and Provide requisite skills to allow
employees to meet their performance goals including:

 

•                                          Establish
the People, Performance, Results (PPR) evaluation process.  Clearly define career paths with skill
requirements, and openly define consequences for failure to perform to the
specified standards and goals.

 

•                                          Train
supervisors in motivational techniques and implement a daily observation
program to be internalized as a positive experience.

 

•                                          Implement
and support apprenticeship and training programs and local union training
efforts.

 

•                                          Maintain
automated training and qualification records for personnel, make the
information available on the contractor’s integrated training and certification
database (the employee development system, or EDS), and ensure that personnel
are qualified to perform assigned tasks.

 

•                                          Develop
and implement a qualification enhancement program (QEP) for subcontractor
personnel.

 

Relocate SSS
Offices and Shops

 

Assess and
propose options to lease, buy or build new SSS offices and shops either on or
off the LANL Site.  Relocation plan
should allow TA-3-SM38 and associated buildings to be returned to UC for
use/disposition.

 

Technical
Approach for Transformation Plan Development

 

Baseline
Current Conditions and Identify Issues

 

•                                          Interview
departing JCNNM personnel and new on-site staff members to better understand
current conditions from the incumbent SSS viewpoint.

 

•                                          Interview
LANL management to better understand current.  conditions from the LANL viewpoint.

 

•                                          Review
recent reviews and audits (e.g., BWXT nuclear facility operations assessment,
AA reports, DOE OA Audit, etc.)

 

•                                          Review
current JCNNM and LANL Lessons-Learned.

 

•                                          Review
current performance metrics and cost data.

 

•                                          Review
current LANL and SSS organization structure.

 

•                                          Review
current LPRs, LIRs, and implementing procedures.

 

15

 

•                                          Document
current conditions and identify
performance/safety/accountability issues.

 

Identify
Industry Best Practices

 

•                                          Compare
LANL practices vs.  other DOE sites
complex-wide.

 

•                                          Review
practices, lessons learned among the numerous Subcontractor facilities and
projects worldwide.

 

•                                          Benchmark
other industries.  to identify best
practices that may be applicable to LANL processes and programs

 

•                                          Develop
recommendations to help align LANL with industry best practices.

 

Coordinate
Transformation Planning with LANL Transformation Direction and Initiatives

 

•                                          Planned
LANL organizational model (e.g., FMU realignment, No.  of FMUs)

 

•                                          Planned
LANL facility services model (core vs. 
deployed vs.  divested)

 

•                                          Planned
LANL integrated facility management program

 

•                                          Planned
LANL information management program

 

Identify
Initiatives within Each Transformation Focus Area

 

•                                          Proposed
by Subcontractor in offer dated June 11, 2002

 

•                                          Identified
during base-lining and issue identification effort (Section 15.2.1)

 

Evaluate
Initiatives within Each Transformation Focus Area

 

•                                          The
SSS and LANL roles, responsibility, authority, and accountability (R2A2)

 

•                                          Optimized
cost and fee structures based on different performance evaluation structures
(e.g., $/sqft, $/unit, $/% availability, operating vs capital, etc.)

 

•                                          Cost/benefit
analysis (including start-up vs.  annual
costs)

 

•                                          FTE
and Space

 

•                                          Subcontractor
support

 

•                                          LANL
interface

 

•                                          Performance
Metrics

 

16

 

Prioritize
Initiatives

 

•                                          Risk
(status quo vs.  implementation)

 

•                                          Return
on investment

 

•                                          Functional
and organizational inter-relationships

 

Develop
Transformation Schedule

 

•                                          Critical
milestones

 

•                                          Key
precedents and inter-relationships with LANL transformation effort

 

•                                          Deliverables

 

(See Appendix
A Attachment 1 for data deliverables.) Schedule

 

	
  Day 1:

  	
  Initiate Transformation evaluation effort

  
	
   

  	
   

  
	
  Day 90:

  	
  Submit Transformation Plan

  
	
   

  	
   

  
	
  Day 120:

  	
  LANL Approve Final Transformation Plan

  

 

Transformation Project Team

 

The
Transformation Team will be lead by a full time dedicated Transformation
Director and Transformation Manager.  The
transformation team will provide focus while utilizing other key managers and
staff of the Subcontractor’s leadership team on as a required basis.  Transformation is recognized by all members
of the Subcontractor’s leadership team as an overarching responsibility that is
integral to the management and operation of the SSS.  Additional support of the Subcontractor’s
parent companies will be utilized as necessary to ensure transformation plans
reflect current industry best practices, are achievable and appropriate to the
Subcontractor’s skills and experience. 
It is assumed that LANL support is provided as requested by the
Subcontractor to assist development of transformation plans.

 

17

 

KSL SERVICES JV

 

LOS ALAMOS NATIONAL LABORATORIES

UNIVERSITY OF CALIFORNIA

 

SUBCONTRACT/PURCHASE ORDER SPECIAL CONDITIONS

in support of

SUBCONTRACT NO.  47394-001-03-C2

 

These Special
Conditions are to be read in conjunction with the SUBCONTRACT GENERAL
CONDITIONS (03-92), GENERAL CONDITIONS FOR SUBCONTRACTED PROFESSIONAL SERVICES
(10-02), or PURCHASE ORDER TERMS AND CONDITIONS as appropriate.  These Special Conditions are supplementary to
the SUBCONTRACT GENERAL CONDITIONS, GENERAL CONDITIONS FOR “ PROFESSIONAL
SUBCONTRACTED PROFESSIONAL SERVICES, or PURCHASE ORDER TERMS AND CONDMONS,
except in those cases where there is a conflict, in.  which
case, these Special Conditions take precedence.

 

1.0                               INCORPORATION
OF FEDERAL ACQUISITION REGULATION (FAR) AND DEPARTMENT OF ENERGY REGULATION
(DEAR) CLAUSES

 

The Federal
Acquisition Regulation (FAR) and the Department of Energy Acquisition
Regulation (DEAR) clauses listed below, which are codified in Chapters 1 and 9,
respectively, of Title 48 of the Code of Federal Regulations, are, as
prescribed below, incorporated into this subcontract by reference as a part of
these Special Conditions with the same force and effect as if they were given
in full text.

 

As used in these
clauses below, and unless otherwise indicated with respect to a particular
clause, the terms identified below are for SUBCONTRACTING supplies/services:

 

“CONTRACTING
OFFICER” shall mean “KSL SERVICES JV.”

 

“CONTRACTOR”
shall mean “SUBCONTRACTOR.”

 

“SUBCONTRACTOR”
shall mean “LOWER-TIER SUBCONTRACTOR.”

 

1.1                               THE
FOLLOWING FAR CLAUSES ARE REQUIRED FOR ALL SUBCONTRACTS:

 

	
  PARAGRAPH

  	
   

  	
  TITLE

  
	
   

  	
   

  	
   

  
	
  FAR 52.203-6

  	
   

  	
  Restrictions
  on Subcontractor Sales to the Government (July 1995)

  
	
   

  	
   

  	
   

  
	
  FAR 52.203-7

  	
   

  	
  Anti-Kickback
  Procedures (July 1995), except for paragraph (c) (1), which its not
  incorporated into this subcontract.

  
	
   

  	
   

  	
   

  
	
  FAR 52203-10

  	
   

  	
  Price or Fee
  Adjustment for Illegal or Improper Activity (Jan. 1997)

  

 

1

 

	
  FAR 52.203-12

  	
   

  	
  Limitation
  on Payments to Influence Certain Federal Transactions (June 1997)

  
	
   

  	
   

  	
   

  
	
  FAR 52.215-2

  	
   

  	
  Audit and
  Records — Negotiations (June 1999)

  
	
   

  	
   

  	
   

  
	
  FAR 52215-10

  	
   

  	
  Price
  Reduction for Defective Cost or Pricing Data (Oct. 1997)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.215-12

  	
   

  	
  Subcontractor
  Cost or Pricing Data (Oct. 1997)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.215-17

  	
   

  	
  Waiver of
  Facilities Capital Cost of Money (Oct. 1997)

  
	
   

  	
   

  	
   

  
	
  FAR 52219-8

  	
   

  	
  Utilization
  of Small Business Concerns (Oct. 2000)

  
	
   

  	
   

  	
   

  
	
  FAR 52219-9

  	
   

  	
  Small
  Business Subcontracting Plan (Jan. 2002)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-1

  	
   

  	
  Notice to
  the Government of Labor Disputes (Feb. 1997)

  
	
   

  	
   

  	
   

  
	
  FAR.52.222-4

  	
   

  	
  Contract
  Work Hours and Safety Standards Act - Overtime Compensation (Sept. 2000)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-6

  	
   

  	
  Davis-Bacon
  Act (Feb. 1995)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-7

  	
   

  	
  Withholding
  of Funds (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-8

  	
   

  	
  Payrolls and
  Basic Records (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR 52.222-9

  	
   

  	
  Apprentices.and
  Trainees (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.222-10

  	
   

  	
  Compliance
  with Copeland Act (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.222-11

  	
   

  	
  Subcontracts
  (Labor Standards) (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.222-12

  	
   

  	
  Contract
  Termination — Debarment (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.222-13

  	
   

  	
  Compliance
  with Davis-Bacon and Related Act Regulations (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.222-14

  	
   

  	
  Disputes
  Concerning Labor Standards (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR 52222-15

  	
   

  	
  Certification
  of Eligibility (Feb. 1988)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.222-26

  	
   

  	
  Equal
  Opportunity (Apr. 2000)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.222-35

  	
   

  	
  Equal
  Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and
  Other Eligible Veterans (Dec. 2001)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.222-36

  	
   

  	
  Affirmative
  Action for Workers with Disabilities (June 1998)

  

 

2

 

	
  FAR
  52.222-37

  	
   

  	
  Employment
  Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other
  Eligible Veterans (Dec. 2001)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.222-41

  	
   

  	
  Service
  Contract Act of 1965, as Amended (May 1989)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.222-42

  	
   

  	
  Statement of
  Equivalent Rates for Federal Hires (May 1989)

  
	
   

  	
   

  	
   

  
	
  FAR 52.223-3

  	
   

  	
  Hazardous
  Material Identification and Material Safety Data Sheets (Jan. 1997) with
  Alternate I (Jan. 1997)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.223-10

  	
   

  	
  Waste
  Reduction Program (August 2000)

  
	
   

  	
   

  	
   

  
	
  FAR 52.224-1

  	
   

  	
  Privacy Act
  Notification (Apr 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.224-2

  	
   

  	
  Privacy Act
  (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.225-3

  	
   

  	
  Buy
  American Act-North American Free Trade’ Agreement-Israeli Trade Act
  (May 2002)

  
	
   

  	
   

  	
   

  
	
  FAR 52.225-5

  	
   

  	
  Trade
  Agreements (Feb 2002)

  
	
   

  	
   

  	
   

  
	
  FAR 52225-11

  	
   

  	
  Buy American
  Act-Construction Materials under Trade Agreements (July 2002)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.225-13

  	
   

  	
  Restrictions
  on Certain Foreign Purchase (Feb. 2000)

  
	
   

  	
   

  	
   

  
	
  FAR 52.227-1

  	
   

  	
  Authorization
  and Consent (July 1995)

  
	
   

  	
   

  	
   

  
	
  FAR 52.227-3

  	
   

  	
  Patent
  Indemnity (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.227-10

  	
   

  	
  Filing of
  Patent Applications – Classified Subject Matter (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.227-23

  	
   

  	
  Rights to
  Proposal- Data (Technical) (June 1987)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.229-10

  	
   

  	
  State of New
  Mexico Gross Receipts and Compensating Tax (Oct. 1998)

  
	
   

  	
   

  	
   

  
	
  FAR 52.230-2

  	
   

  	
  Cost
  Accounting Standards (Apr. 1998), except for paragraph (b), which is not
  incorporated into this subcontract.

  
	
   

  	
   

  	
   

  
	
  FAR 52.230-6

  	
   

  	
  Administration
  of Cost Accounting Standards (Nov. 1999)

  
	
   

  	
   

  	
   

  
	
  FAR 52.232-17

  	
   

  	
  Interest
  (June 1996)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.232-22

  	
   

  	
  Limitation-of
  Funds (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.232-23

  	
   

  	
  Assignment
  of Claims (Jan. 1986)

  

 

3

 

	
  FAR 52.237-3

  	
   

  	
  Continuity
  of Service (Jan. 1991)

  
	
   

  	
   

  	
   

  
	
  FAR 52.242-1

  	
   

  	
  Notice of
  Intent to Disallow Costs (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.242-15

  	
   

  	
  Stop-Work
  Order (Aug. 1989), Alt. I (Apr 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.244-2

  	
   

  	
  Subcontracts
  (Aug. 1998)

  
	
   

  	
   

  	
   

  
	
  FAR 52.244-5

  	
   

  	
  Competition
  in Subcontracting (Dec. 1996)

  
	
   

  	
   

  	
   

  
	
  FAR 52.244-6

  	
   

  	
  Subcontracts
  for Commercial Items and Commercial Components (Oct. 1998)

  
	
   

  	
   

  	
   

  
	
  FAR 52.246-5

  	
   

  	
  Inspection
  of Services-Cost Reimbursement (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.247-63

  	
   

  	
  Preference
  for U.S. Flag Air Carriers (Jan. 1997)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.247-64

  	
   

  	
  Preference
  for Privately Owned U.S. Flag Commercial-1 Vessels (June 2000)

  
	
   

  	
   

  	
   

  
	
  FAR52-249-6

  	
   

  	
  Termination
  (Cost Reimbursement) (Sept. 1996)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.249-13

  	
   

  	
  Failure to
  Perform (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR
  52.249-14

  	
   

  	
  Excusable
  Delays (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  FAR 52.251-1

  	
   

  	
  Government
  Supply Sources (Apr. 1984)

  

 

1.0                               INCORPORATION
OF FEDERAL ACQUISITION REGULATION (FAR) AND DEPARTMENT OF ENERGY REGULATION
(DEAR) CLAUSES

 

1.2                               THE
FOLLOWING DEAR CLAUSES ARE REQUIRED FOR ALL SUBCONTRACTS:

 

	
  DEAR
  952.203-70

  	
   

  	
  Whistleblower
  Protection for Contractor Employees, (Dec. 2000)

  
	
   

  	
   

  	
   

  
	
  DEAR
  952.204-2

  	
   

  	
  Security
  (Sept. 1997)

  
	
   

  	
   

  	
   

  
	
  DEAR
  952.204-70

  	
   

  	
  Classification/Declassification (Sept. 1997)

  
	
   

  	
   

  	
   

  
	
  DEAR
  952.204-74

  	
   

  	
  Foreign
  Ownership, Control, or Influence Over Contractor (Apr.1984)

  
	
   

  	
   

  	
   

  
	
  DEAR
  952.209-72

  	
   

  	
  Organizational
  Conflicts of Interest, Alternate I (June 1997)

  
	
   

  	
   

  	
   

  
	
  DEAR
  952.211-71

  	
   

  	
  Priorities
  and Allocations (Atomic Energy) (June 1996)

  

 

4

 

	
  DEAR
  952.217-70

  	
   

  	
  Acquisition
  of Real Property (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  DEAR
  952.226-74

  	
   

  	
  Displaced
  Employee Hiring Preference (June 1997)

  
	
   

  	
   

  	
   

  
	
  DEAR
  952.247-70

  	
   

  	
  Foreign
  Travel (Dec. 2000)

  
	
   

  	
   

  	
   

  
	
  DEAR
  952.250-70

  	
   

  	
  Nuclear
  Hazards Indemnity Agreement (June 1996)

  
	
   

  	
   

  	
   

  
	
  DEAR
  970.5204-11

  	
   

  	
  Changes
  (Apr. 1984)

  
	
   

  	
   

  	
   

  
	
  DEAR
  970.5204-20

  	
   

  	
  Management
  Controls (May 2000)

  
	
   

  	
   

  	
   

  
	
  DEAR
  970.5215-2

  	
   

  	
  Make-or-Buy
  Plan (Dec. 2000)

  
	
   

  	
   

  	
   

  
	
  DEAR
  970.5215-3

  	
   

  	
  Conditional
  Payment of Fee, Profit, or Incentives (Dec. 2000)

  
	
   

  	
   

  	
   

  
	
  DEAR
  970.5223-4

  	
   

  	
  Workplace
  Substance Abuse Programs at DOE Sites (Dec. 2000)

  
	
   

  	
   

  	
   

  
	
  DEAR
  970.5226-2

  	
   

  	
  Workforce
  Restructuring Under Section 3161 of the National Defense Authorization
  Act for Fiscal Year 1993 (Dec. 2000)

  
	
   

  	
   

  	
   

  
	
  DEAR
  970.5227-1

  	
   

  	
  Rights in
  Data Facilities (Dec. 2000)

  
	
   

  	
   

  	
   

  
	
  DEAR
  970.5227-5

  	
   

  	
  Notice and
  Assistance Regarding Patent and Copyright Infringement (Dec. 2000)

  
	
   

  	
   

  	
   

  
	
  DEAR
  970.5227-8

  	
   

  	
  Refund of
  Royalties (Dec. 2000)

  
	
   

  	
   

  	
   

  
	
  DEAR
  970.5229-1

  	
   

  	
  State and
  Local Taxes (Dec. 2000)

  
	
   

  	
   

  	
   

  
	
  DEAR
  970.5231-4

  	
   

  	
  Pre-existing
  Conditions (Dec. 2000), Alt. II, (Dec. 2000) [insert] “effective date of this
  Subcontract”]

  
	
   

  	
   

  	
   

  
	
  DEAR
  970.5232-3

  	
   

  	
  Accounts,
  Records and Inspection (Dec. 2000), Alt. II (Dec. 2000)

  
	
   

  	
   

  	
   

  
	
  DEAR
  970.5245-1

  	
   

  	
  Property
  (Dec. 2000)

  

 

5

 

2.0          ADDITIONAL
DEFINITIONS:

 

As used
throughout the SUBCONTRACT GENERAL CONDITIONS, GENERAL CONDITIONS FOR
SUBCONTRACTED PROFESSIONAL SERVICES, and PURCHASE ORDER TERMS AND CONDITIONS,
the following terms have the stated meanings:

 

“OWNER, CLIENT, or PROGRAM
MANAGER” shall mean “UNIVERSITY OF CALIFORNIA, DEPARTMENT OF ENERGY OR
GOVERNMENT.”

 

“CONTRACTOR, GENERAL
CONTRACTOR, PRIME CONTRACTOR or BUYER” shall mean “KSL SERVICES JV.”

 

“SUBCONTRACTOR” shall mean ‘LOWER-TIER
SUBCONTRACTOR or SELLER.”

 

3.0          ANTI-KICKBACK NOTICE

 

Your attention
is directed to the prohibitions contained within the Anti-Kickback Act of 1986
(FAR Clause 52.203-7), highlights of which are: “Subcontractors and supplier
are prohibited from offering any money, fee, commission, credit, gift,
gratuity, thing of value or compensation of any kind; directly to Brown &
Root Services employees for, the purpose of improperly obtaining or
rewarding favorable treatment in connection with a prime contract or in
connection with a subcontract relating to a prime contract.”

 

4.0          STOP-WORK
ORDER

 

4.1           CONTRACTOR may, at any time, by
written order to the SUBCONTRACTOR, require the SUBCONTRACTOR to stop all, or
any part, of the work called for by this contract for a period of 90’ days
after the order’ is delivered to the SUBCONTRACTOR, and for any further period
to which the parties may agree. The order shall be specifically identified _ as
a stop-work order issued under this clause. Upon receipt of the order, the
Contractor shall immediately comply with its terms and take all reasonable
steps to minimize the incurrence of costs allocable to the work covered by the
order during the period of work stoppage.

 

Within a
period of 90 days after a stop-work order is delivered to the SUBCONTRACTOR, or
within any extension of that period to which the parties shall have agreed, the
CONTRACTOR shall either

 

(1)           Cancel the
stop-work; or

 

(2)                                  Terminate the work
covered by the order as provided in the Default, or the Termination for
Convenience of the Government, clause of this contract.

 

6

 

4.2           If a stop-work order issued under
this clause is canceled or the period of the order or any extension thereof
expires, the SUBCONTRACTOR shall resume work. The CONTRACTOR shall make an
equitable adjustment in the delivery schedule or contract price, or both,
and the contract shall be modified, in writing accordingly, if—

 

(1)                                  The
stop-work order results in an increase in the time required for, or in the.
SUBCONTRACTOR’S cost properly allocable to, the performance of any part of this
contract; and

 

(2)                                  The
SUBCONTRACTOR asserts a claim for the adjustment within 15 days after the end
of the period of work stoppage; provided that, if the CONTRACTOR decides the
facts justify the action, the CONTRACTOR may receive and act upon the ‘claim
asserted at any time before final payment under this contract.

 

4.3           If a stop-work order is not canceled
and the work covered by the order is terminated for the convenience of the
Government, the CONTRACTOR shall allow reasonable costs resulting from the
stop-work order in arriving at the termination settlement.

 

4.4           If a stop-work order is not canceled
and the work covered by the order is terminated for default, the CONTRACTOR
shall allow, by equitable adjustment or otherwise, reasonable costs resulting
from the stop-work order.

 

4.5           Notwithstanding the above, where the
stop-work order is occasioned by the imposition of such stop-work order by the
GOVERNMENT on the CONTRACTOR, SUBCONTRACTOR will be entitled to only such
adjustment that is awarded to the CONTRACTOR to the extent such adjustment
relates to this SUBCONTRACT.

 

5.0          DISPUTES

 

5.1           Notwithstanding any other provision in this SUBCONTRACT,
any decision of the Government’s Contracting Officer pursuant to the contract
between CONTRACTOR and the U.S. Department of Energy (Prime Contract) which
binds CONTRACTOR shall bind both CONTRACTOR and SUBCONTRACTOR to the extent
that it relates to the - Subcontract, provided (1) CONTRACTOR promptly
notifies SUBCONTRACTOR of the decision, and (2) if requested by the
SUBCONTRACTOR, CONTRACTOR appeals the decision in accordance with the Disputes
clause of the Prime Contract and takes whatever further action is required
under this clause.

 

5.2           Any decision on the
appeal, or any other decision of the Government under the Prime Contract that
is binding on the CONTRACTOR and cannot be appealed under the Disputes clause
of the Prime Contract, shall also bind the CONTRACTOR and the SUBCONTRACTOR to
the extent that it relates to the Subcontract, provided CONTRACTOR
promptly  notifies SUBCONTRACTOR of the’
decision, and, if requested by the SUBCONTRACTOR, brings suit or files a claim,
as appropriate, against the Government. A final judgment in the suit shall be
conclusive upon the CONTRACTOR and SUBCONTRACTOR.

 

7

 

5.3           If requested by the
CONTRACTOR, SUBCONTRACTOR shall assume the burden of prosecuting for CONTRACTOR
any appeal, suit, or claim initiated by CONTRACTOR at SUBCONTRACTORS request.
Each party shall. cooperate fully in assisting the other party in
the proceedings. If any appeal, suit, or claim is prosecuted by CONTRACTOR
under this clause, SUBCONTRACTOR shall be permitted to participate fully in the
prosecution for the purpose of protecting its interests.

 

5.4           Pending any
decision, appeal, suit or claim pursuant to this clause, SUBCONTRACTOR  shall proceed diligently with performance of
this SUBCONTRACT. All costs and expenses incurred by SUBCONTRACTOR and
CONTRACTOR in prosecuting any appeal, suit or claim initiated by CONTRACTOR at
SUBCONTRACTORS request shall be paid by SUBCONTRACTOR. The rights and
obligations of CONTRACTOR and SUBCONTRACTOR under this SUBCONTRACT shall
survive completion of, and final payment under, this SUBCONTRACT.

 

6.0          CHANGES

 

6.1           CONTRACTOR may, at any time, without
notice to the sureties, if any, by written order designated or indicated to be
a change order, make changes in the work within the general scope of the
SUBCONTRACT, including changes:

 

(1)           in the
specifications (including drawings and designs);

 

(2)           in the method or
manner of performance of the work;

 

(3)           in the
Government-furnished facilities, equipment, materials, services, or site; or,

 

(4)           directing
acceleration in the performance of the work.

 

6.2           Any other written or oral order
(which, as used in this paragraph includes direction, instruction, interpretation,
or determination) from the CONTRACTOR that causes a change shall be treated as
a change order under this clause;. provided, that the SUBCONTRACTOR
gives the CONTRACTOR written notices stating (1) the date, circumstances,
and source of the order and (2) that the SUBCONTRACTOR regards the order
as a change order.

 

6.3           Except as provided in this clause, no
order, statement, or conduct of the CONTRACTOR shall be treated as change order
under this clause or entitle the SUBCONTRACTOR to an equitable adjustment.

 

6.4           If any change under this clause
causes an increase or decrease in the SUBCONTRACTOR’S cost of, or time required
for, the performance of any part of the work under this SUBCONTRACT, whether or
not changed by any such order, the CONTRACTOR shall make an equitable
adjustment and modify the SUBCONTRACT in writing. However, except for an
adjustment based on defective specifications, no adjustment for any change
under paragraph 6.2 of this clause shall be made for any costs incurred more
than twenty (20) days before CONTRACTOR gives written notice as required under
the Prime Contract to the Government. In the case of defective specifications
for which the CONTRACTOR is

 

8

 

responsible,
the equitable adjustment shall include any increased cost reasonably incurred
by the SUBCONTRACTOR in attempting to comply with the defective specifications.

 

6.5           The SUBCONTRACTOR must assert its
right to an equitable adjustment under this clause within fifteen (15) days
after (1) receipt. of a written change order under paragraph 6.1 of this
clause, or (2) the furnishing of a written notice under paragraph 6.2 of
this clause, by submitting to the CONTRACTOR a written statement describing the
general nature and amount of the proposal including a detailed cost breakdown.
Included costs must conform to FAR, Part 31 (including the DEAR FAR
Supplement). As required by the FAR supplement no profit on  General & Administrative Overhead
may be included. The statement of proposal of adjustment may be included in the
notice under paragraph 6.2 above.

 

6.6           SUBCONTRACTOR shall not submit nor
shall CONTRACTOR accept a proposal for an equitable adjustment if asserted
after the fifteen (15) day period set forth in paragraph 5.5 above.

 

7.0          COMMENCEMENT.
PROSECUTION AND COMPLETION OF WORK

 

The
SUBCONTRACTOR will be required to (a) commence work under this SUBCONTRACT
on the required Start Date as stated in the Subcontract Terms, (b) prosecute
the work diligently, and (c) complete the entire work ready for use
(including completion of all punchlist items and clean-up) not later than the
Completion Date as stated in the Subcontract Terms. However, any delays in
giving notice to proceed, attributable to SUBCONTRACTOR’S failure to execute
the subcontract and give the required performance and payment bonds (if any)
will be deducted from the number of days allowed for completion in the
Subcontract Terms.

 

8.0          PERFORMANCE
EVALUATION OF SUBCONTRACTOR

 

8.1           SUBCONTRACTOR’S performance will be
evaluated upon final acceptance of the work. However, interim evaluation may be
prepared at any time during the subcontract performance when determined to be
in either the best interest of the CONTRACTOR or the Government.

 

8.2           CONTRACTOR will use whatever format
for evaluation it chooses, including the SF1420. CONTRACTOR reserves the right
to forward its evaluation to the Government if so requested by the Government’s
Contracting Officer.

 

9.0          CONTRACTUAL
RELATIONSHIP

 

There is no
privity of contract between the SUBCONTRACTOR and the Government (Owner). All
communication on this project (oral or written) shall be addressed to the
CONTRACTOR.

 

10.0        LOWER-TIER
SUBCONTRACT. CONDITIONS

 

SUBCONTRACTOR
shall include in its lower-tier subcontracts (including purchase orders) all
Government Contracting clauses as detailed in Paragraph 1.0.

 

9

 

11.0        CONFLICTING
REQUIREMENTS

 

Any conflict
between the specifications, data sheets, drawings, referenced national standards,
and codes shall be brought to the CONTRACTOR’s attention, and approved written
clarification shall be obtained before proceeding.

 

12.0        EXPEDITING
AND INSPECTION

 

CONTRACTOR
reserves the right to expedite and/or inspect equipment, materials and services
covered by any resultant SUBCONTRACT at any location, including lower-tier
subcontracts. Access shall be given to representatives of CONTRACTOR and its
client at all reasonable times under adequate notice to SUBCONTRACTOR, so that
SUBCONTRACTOR may advise any involved lower-tier subcontractor. The
SUBCONTRACTOR shall ensure that all of the expediting and inspection clauses
included in this SUBCONTRACT  are made part of any lower-tier
subcontract.

 

13.0        INVOICING

 

Invoices
received that do not agree with the provisions of this SUBCONTRACT will be
returned for correction. Invoices shall reference this SUBCONTRACT number and
shall show shipping point, quantities shipped and description, as well as
price. SUBCONTRACTOR’S failure’ to’ provide specified vendor data requirements
will result in payment of invoices being delayed.

 

14.0                        PERMITS
AND RESPONSIBILITIES AND LAWS, REGULATIONS, AND DOE DIRECTIVES

 

(a)           The Subcontractor
shall, without additional expense to the University, be responsible for
obtaining any necessary licenses and permits; for complying with any Federal,
State, and local laws and regulations applicable to the performance of the
work; and for the compliance of its lower-tier subcontractors with such laws
and regulations.

 

(b)           In accordance with
the General Provision clause entitled, Property, the Subcontractor shall be
responsible for all damages to persons or property, including damages to
existing buildings, equipment and vegetation at the Laboratory, that occur as a
result of the Subcontractor’s fault or negligence. The Subcontractor shall be
responsible for replacing or repairing such damage at no cost to the University
and for indemnifying the University and the Government against claims arising
from such damages as described in the General Provision clause entitled,
Indemnification and Hold Harmless.

 

(c)           The Subcontractor
shall be responsible for all materials delivered and work performed until
completion and acceptance of the entire work, except for any completed unit of
work, which may have been accepted under the Subcontract.

 

(d)           The ‘Subcontractor
shall be responsible for compliance with the requirements of all DOE
Directives, compliance with which is required by other provisions of the
General Provisions of the. Subcontract, and with those DOE Directives, if any,
which are listed in the Special Provisions as applicable to the subcontract.
Copies of all such DOE Directives may be obtained from the CONTRACTOR.

 

10

 

15.0                        INTEGRATION
OF ENVIRONMENT, SAFETY, AND HEALTH INTO WORK PLANNING AND EXECUTION

 

(a)           For the purposes of
this clause,

 

(1)           safety
encompasses environment, safety and health, including property protection,
pollution prevention and waste minimisation; and

 

(2)           employees
include subcontractor employees.

 

(b)           In performing work
under this subcontract, the Subcontractor shall perform work safely, in a
manner that ensures adequate protection for employees, the public, property and
the environment, and shall be accountable for the safe performance of work. The
Subcontractor shall exercise a degree of care commensurate with the work -and
the associated hazards. The Subcontractor shall ensure that management of
environment, safety and health (ES&H) functions and activities becomes an
integral but visible part of the Subcontractor’s work planning and execution
processes. The Subcontractor shall, in the [safe] performance of work; ensure
that:

 

(1)                                  Managers
are visibly committed and works are continually involved.

 

(2)                                  Line
management is responsible for the protection of. employees, the public, and the
environment. Line management includes those Subcontractor and Subcontractor
employees managing or supervising employees performing work

 

(3)                                  Clear
and unambiguous lines of authority and responsibility for ensuring (ES&H)
are established and maintained at all organizational levels.

 

(4)                                  Personnel
possess the experience, knowledge, skills, and abilities that are necessary to
discharge their responsibilities.

 

(5)                                  Resources
are effectively allocated to address ES&H, programmatic, and operational
considerations. Protecting employees, the public, and the environment is a
priority whenever activities are planned and performed.

 

(6)                                  Before
work is performed, the associated hazards are evaluated and an agreed-upon set
of ES&H standards and requirements are established. which, if properly implemented,
provide adequate assurance that employees, the public, and the. environment are protected from
adverse consequences.

 

(7)                                  Administrative
and engineering. controls
to prevent and mitigate hazards are tailored to the work being performed and
associated hazards. Emphasis should be on designing the work and/or controls to
reduce or eliminate the hazards and to prevent accidents and unplanned releases
and exposures.

 

(8)                                  The
conditions and requirements to be satisfied for operations to be initiated and
conducted are established and agreed-upon by DOE and the Subcontractor. These
agreed-upon conditions and requirements are requirements of the subcontract and
binding upon the Subcontractor. The extent of documentation and level of

 

11

 

authority for agreement shall
be tailored to the complexity and hazards associated with the work and shall be
established in a Safety Management System.

 

(c)           The Subcontractor
shall manage and perform work in accordance with a documented Safety Management
System (System) that fulfills all conditions in paragraph (b) of this
clause at a minimum. Documentation of the System shall describe how the
Subcontractor will:

 

(1)                                  Define
the scope of work;

 

(2)                                  Identify
and analyze hazards associated with the work;

 

(3)                                  Develop
and implement hazard controls;

 

(4)                                  Perform
work within controls; and

 

(5)                                  Provide
feedback on adequacy of controls and continue to improve safety management.

 

(d)           The System shall
describe how the Subcontractor will establish, document, and implement safety
performance objectives, performance measures, and commitments in response to
Laboratory program and budget execution guidance while maintaining the
integrity of the System. The System shall also describe how the Subcontractor
will measure system effectiveness.

 

(e)           The Subcontractor
shall submit to the Contract Administrator documentation of its System for
review and approval. Dates for submittal, discussions, and revisions to the
System will be established by the Contract Administrator. Guidance on the
preparation, content, review, and approval of the System will be provided by
the Contract Administrator. On an annual basis, the Subcontractor shall review
and update, for Laboratory approval, its safety performance objectives,
performance measures, and commitments consistent with and in response to the
Laboratory’s program and budget execution guidance and direction. Resources shall
be identified and allocated to meet the safety objectives and performance
commitments as well as to maintain.  the integrity of
the entire System. Accordingly, the System shall be integrated with the
Subcontractor’s business processes for work planning, budgeting, authorization,
execution, and change control.

 

(f)            The Subcontractor
shall comply with, and’ assist the Laboratory in complying with, ES&H
requirements of all applicable laws. and regulations, and applicable directives
identified in the General Provisions clause entitled Permits and
Responsibilities and Laws, Regulations, and DOE Directives. The Subcontractor
shall cooperate with Federal and non Federal agencies having jurisdiction over
ES&H matters under this subcontract.

 

(g)           The Subcontractor
shall promptly evaluate and resolve any noncompliance with applicable ES&H
requirements and the System. If the Subcontractor fails to provide resolution
or if, at any time, the Subcontractor’s acts or failure to act causes
substantial harm or an imminent danger to the environment or health and safety
of employees or the public, the Contract Administrator may issue an order
stopping work in whole -or-in part. Any stop work order issued

 

12

 

by the Contract Administrator under this
clause (or issued by the Subcontractor to a lower-tier subcontractor in
accordance with paragraph (i) of this clause) shall be without prejudice
to any other legal or contractual rights of the Government. In the event that
the Contract Administrator issues a stop work order, an order authorizing the
resumption of the work may be issued at the discretion of the Contact
Administrator. The Subcontractor shall not be entitled to an extension of time
or additional fee or damages by reason of, or in connection with, any work stoppage ordered
in accordance with this clause.

 

(h)           Regardless of the
performer of the work, the Subcontractor is responsible for compliance with the
ES&H requirements applicable to this subcontract. The Subcontractor is
responsible for flowing down the ES&H requirements’ applicable to this
subcontract to subcontracts at any tier to the extent necessary to ensure the
lower-tier contractor’s compliance with the requirements.

 

(i)            The Subcontractor
shall include a clause substantially the same as this clause in subcontracts
involving complex or hazardous work on site at a DOE-owned or -leased facility.
Such subcontracts shall provide for the right to stop work under the conditions
described in paragraph (g) of this clause. Depending on the complexity and
hazards associated with the work, the Subcontractor may choose not to require
the subcontractor to submit a Safety Management System for the Subcontractor’s
review and approval.

 

16.0        RESPONSIBILITY
FOR TECHNOLOGY EXPORT CONTROL

 

(a)           The Subcontractor
shall comply with all applicable United States export control laws and
regulations, including the International Traffic in Arms Regulations,
(ITAR), 22 CFR Parts 120 through 130, and the Export Administration Regulations
(EAR), 15 CFR Parts 730 through 799, in the performance of this Subcontract. In
the absence of available license exemptions/exceptions, the Subcontractor shall
be responsible for obtaining the appropriate licenses or other approvals, if
required, for exports of hardware, technical data and software, or for the
provision of technical assistance.

 

(b)           The Subcontractor
shall be responsible for obtaining export licenses, if required, before
exporting or allowing access to export-controlled technical data or software to
foreign nationals in the performance of this subcontract.

 

(c)           The Subcontractor
shall be responsible for all regulatory record-keeping requirements.

 

(d)           The Subcontractor
shall be responsible for ensuring that this clause, including this paragraph (d),
is included in all appropriate lower-tier subcontracts.

 

17.0        ORDER
OF PRECEDENCE

 

In case of
conflicts between various Subcontract documents, the following order of
precedence shall be used to settle said conflicts:

 

Change Order(s) (latest one issued)

Subcontract Terms

 

13

 

Subcontract/Purchase Order Special Conditions

Subcontract General Conditions/General
Conditions for Subcontracted Professional Services Purchase Order Terms and
Conditions

Specifications (unless specifically stated
otherwise within the Subcontract documents) Drawings

 

18.0        COST
ACCOUNTING STANDARDS LIABILITY

 

Reference is
made to the Cost Accounting Standards (CAS) clause(s) of the Subcontract.
Notwithstanding the provisions of those clause(s), or of any other provision of
the subcontract, the Subcontractor shall be liable to the Government for any
increased costs, or interest. thereon, resulting from any failure of the
Subcontractor, with respect to activities carried on at the site of the work,
or of a lower-tier subcontractor, to comply with applicable cost accounting
standards or to follow any practices disclosed pursuant to the requirements of
such CAS clause(s).

 

19.0        CONFIDENTIALITY
OF INFORMATION

 

(a)           To the extent that the
work under this Subcontract requires that the Subcontractor be given access to
confidential or proprietary business or financial information belonging to KSL
Service JV, the University, or other companies, the Subcontractor shall, after
receipt thereof, treat such information as confidential and agrees not to
appropriate such information to its own use or to disclose such information to
third parties, including its corporate parent, unless specifically authorized
by the KSL Service JV or the Government in writing. The foregoing obligations,
however, shall not apply to:

 

(1)                                  Information
which, at the time of receipt by the Subcontractor, is in public domain;

 

(2)                                  Information
which is published after receipt thereof by the Subcontractor or otherwise
becomes part of the public domain through no fault of the Subcontractor;

 

(3)                                  Information
which the Subcontractor can demonstrate was in its possession at the time of
receipt thereof and was not acquired directly or indirectly from the University
or other companies;

 

(4)                                  Information
which the Subcontractor can demonstrate was received by it from a third party
who did not require the Subcontractor to hold it in confidence.

 

(b)           The Subcontractor shall
obtain the written agreement, in a form satisfactory to the Contract
Administrator, of each employee permitted access, whereby the employee agrees
that he will not discuss, divulge or disclose any such information to any
person or entity except those persons within the Subcontractor’s organization
directly concerned with the performance of the Subcontract.

 

(c)           The Subcontractor
agrees, if requested by KSL Services or the University, to sign an agreement
identical, in all material respects, to the provisions of this clause, with
each

 

14

 

company supplying information to the Subcontractor under this
Subcontract, and to supply a copy of such agreement to KSL Services JV.

 

(d)           The Subcontractor
agrees that upon request by KSL Services JV or the University, it will execute
a KSL Services JV or University-approved agreement with any party whose facilities
or information it is given access to or is furnished, restricting use and
disclosure of the information obtained from the facilities. Upon request by KSL
Services or the University, such an agreement shall also be signed by
Subcontractor personnel.

 

(e)           This clause shall flow
down to all appropriate subcontracts.

 

20.0        CONTROL
OF SUBCONTRACTOR EMPLOYEES WORKING ON SITE

 

(a)           The Subcontractor shall
be responsible for maintaining satisfactory standards of employee competency,
conduct, integrity, and compliance with subcontract requirements including site-specific requirements. Should
KSL Services JV or the Government determine that an employee of a subcontractor
at any tier fails to meet any of these standards, the Subcontractor shall
immediately remove such person from the work site, and that person shall not
again, without written permission of KSL Services JV or the Government, be
allowed back on the work site.

 

(b)           The Subcontractor shall
include this provision in all lower-tier subcontracts, which require work to be
performed on the LANL site.

 

21.0        SECURITY

 

(a)           Non-U.S. Citizens on
the Work Site. The Subcontractor shall take effective measures to determine
the citizenship of all of its employees and those of its lower-tier
subcontractors who will be assigned to work at the LANL work site (for purposes
of this clause, hereinafter “Subcontract Workers”), and shall not permit
persons who are not United States citizens to enter such sites ‘except as
provided in this clause. If the Subcontractor intends to employ non-U.S.
citizens, the Subcontractor must comply with DOE and LANL Foreign Visits and
Assignments procedures and . obtain approval for such individuals to enter the
work site pursuant to those procedures. Copies of the requirements and
procedures associated with Foreign Visits and Assignments may be obtained from
the KSL Services JV. There is no assurance KSL Services JV or the University
will grant any particular request for access by a non-U.S. citizen pursuant to
these procedures. The presence of non-U.S. citizens on the work site without
appropriate approval could result in termination of the Subcontract.

 

(b)           The Subcontractor shall
provide upon request from KSL Services JV or the Government the name of any
Subcontract Worker together with the individual’s address and citizenship.

 

(c)           Any digging of holes
under security fencing, cutting or removing of security fencing, altering of
gates or otherwise providing’ access into security areas by means other than
established access points shall be accomplished only in the presence of a
Protective Force Security inspector and only after obtaining approval from the
KSL Services JV or the Government 48 hours in advance. At the end of each work
day, the Subcontractor shall repair,

 

15

 

replace, or provide adequate barriers to preclude unauthorized entry
into Security Areas through the holes dug or cuts in security fences or through
modified gates or other alteration of the security perimeters. Such barriers
shall be inspected and approved by KSL. Services or the Government. The
Subcontractor shall make arrangements through KSL Services or the Government to
assure that a LANL Protective Force Security Inspector is on site to guard any
temporary opening during the work day.

 

(d)           All persons, vehicles,
parcels, etc., are subject to search when entering or leaving any posted
Government property at LANL.

 

(e)           Access to Areas
Requiring “L” or “Q” Clearances

 

(1)                                  Prior to commencing
work, the Subcontractor shall meet with University security representatives to
review security measures that apply to the Subcontract work and Subcontract
Workers.

 

(2)                                  All Subcontract
Workers must be U.S. citizens and must possess DOE “L” or “Q” access
authorizations as indicated in Paragraph A. above or have been issued an “Escort
Required” badge and be escorted at all times while within the area by a person
possessing a DOE “Q” or “L:” access authorization.

 

(3)                                  Escorts for entry of
uncleared Subcontract Workers into security areas shall be arranged with the
Contract Administrator.

 

(4)                                  The number of escorts
required for a given project shall be based on the number of uncleared
personnel working within an area and the capability for visual contact with all
uncleared personnel at all times by the escort or escorts. A general rule of
thumb is that an escort can act as escort for a maximum of 4 or 5 people who
require escorting.

 

(5)                                  Prior to the issuance
of an “L” or “Q” badge to Subcontract Workers, the Subcontractor shall have
submitted and obtained a favorable Foreign Ownership, Control, or Influence
(FOCI) determination.

 

(6)                                  For each Subcontract
Worker to be processed for an “L” or “Q” access authorization, the following
information shall be provided:

 

a)                                      Completed
Personnel Security Questionnaire (Form SF-86), Parts I and II.

 

b)                                     One Security
Acknowledgment (DOE F-5631.18).

 

c)                                      Two Fingerprint
Cards (FD-258).

 

d)                                     If the employee is
a military veteran, one copy of Separation from Military Senate (DD Form 214)
or other acceptable evidence of military service.

 

e)                                      Authority for
Release of Information (DOE F-5637.1).

 

16

 

f)                                        Two Fair Credit
Release Act forms

 

g)                                     Other forms as
required by DOE

 

(7)                                  If a clearance is
granted, the cleared Subcontract Worker shall attend an indoctrination security
lecture at the LANL Badge Office before issuance of badge. Badges will be valid
for the duration of the Subcontract or the duration of employment, whichever is
shorter.

 

(8)                                  All personnel shall
display security badges on their outer clothing above the waistline while in
Security Areas and shall remain within their assigned work areas.

 

(9)                                  Terminations for “Q”
or “L” cleared employees shall be reported to S-6 Clearance Processing within
two days.

 

(10)                            Vehicles driven by
uncleared drivers delivering construction materials will be permitted to enter
Security Areas provided they have been issued an “Escort Required” badge and
are under escort of personnel possessing “Q”
or “L” access authorization as appropriate for the delivery site.

 

(f)            Escort-Required
Badging. See Security and Safeguards Division Notice 0088 at
http://lln.lanl.gov/notice/notice0088.pdf for policy and procedures or contact
the Contract Administrator for a copy.

 

(g)           The requirements for
securing eligible personnel and proper personnel security clearances for work
within “L” and “Q” clearance areas and for complying with other security
regulations and procedures shall not be considered cause for an extension of
time for performance of the Subcontract work or for extra payments under the
Subcontract. The cost of processing DOE “Q” or “L” access authorizations,
however, will be borne by the Government.

 

(h)           Whenever the work under
this Subcontract requires the issuance of badges of any kind, KSL Services JV
or the Government may withhold final payment to the Subcontractor until all
such badges are returned to KSL Services JV or the Government.

 

(i)            Notwithstanding the
fact that the Subcontract work is being performed within a DOE-posted area, a “Q”
Cleared Area, or an “L” Cleared area, the responsibility for protection of
property associated with the Subcontract work rests with the Subcontractor.

 

(j)            Security
Termination Process. Within 2 working days of an event described in the
figure below, the Subcontractor shall take the corresponding action in the same
figure:

 

	
  Event

  	
   

  	
  Do Termination Briefing &

  Submit DOE Form 5631.29

  for

  	
   

  	
  Return These Badges

  
	
  Terminate Employment

  	
   

  	
  Individual Subcontract Personnel

  	
   

  	
  Individual’s, whether cleared or uncleared,
  including

  

 

17

 

	
   

  	
   

  	
   

  	
   

  	
  expired

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Transfer individual from Subcontract

  	
   

  	
  Individual Subcontract Personnel

  	
   

  	
  Individual’s, whether cleared or uncleared,
  including expired

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Clearance no longer required

  	
   

  	
  All cleared Subcontract Personnel

  	
   

  	
  All cleared badges, including expired

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  FOCI approval.withdrawn

  	
   

  	
  All cleared Subcontract Personnel

  	
   

  	
  All cleared badges, including expired

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Subcontract completed/terminated

  	
   

  	
  All Subcontract Personnel

  	
   

  	
  All badges, whether cleared or uncleared,
  including expired

  

 

DOE Form 5631.29
shall be submitted and all, badges retrieved from Subcontract Personnel as
described in the figure above shall be turned in at the LANL Clearance
Processing Office.

 

The
Subcontractor shall conduct or have conducted by its subcontractors, for each
individual who has been issued a cleared badge, a Security Termination Briefing
and shall obtain a Security Termination Statement, DOE Form 5631.29:

 

(k)           Lost or Stolen
Badges. If a badge is lost, the Subcontractor shall ensure that the
individual badgeholder comes to the Badge Office and files a written affidavit
of such, using a Notification of Permanent Inactivation of Badge form
(Laboratory Form 1672, or as amended or superceded), in order to obtain a
replacement badge: If a badge is stolen, the individual badgeholder must file
Laboratory Form 1672 as above and also report the theft to KSL Services JV
or the Government.

 

22.0        COLLECTIVE
BARGAINING AGREEMENTS

 

(a)           When negotiating
collective bargaining agreements applicable to the work force under this
Subcontract, the Subcontractor shall use its best’ efforts to ensure such
agreements ‘ contain provisions designed to assure continuity of services. All
such agreements entered into during the contract period of performance should
provide that grievances and disputes involving the interpretation or
application of the agreement will be settled without resorting to strike,
lockout, or other interruption of normal operations. For this purpose, each
collective bargaining agreement should provide an effective grievance procedure
with arbitration as its final step, unless the parties mutually agree
upon some other method of assuring continuity of operations. As ‘part of such
agreements, management and labor should agree to cooperate fully with the
Federal Mediation and Conciliation Service.

 

(b)           The Subcontractor shall
provide the KSL Services or the Government with copies of all collective
bargaining agreements, including any amendments, supplements or modifications
thereto, or any other bargaining agreements that arise during the course of
this Subcontract and that apply to Subcontractor employees working under this
Subcontract.

 

18

 

(c)           The Subcontractor is required to recognize existing
bargaining representatives, and comply with existing Collective Bargaining
Agreements as permitted by law.

 

23.0        LABOR
RELATIONS

 

(a)           The Subcontractor will
respect the rights of employees (i) to organize, form, join or assist
labor organizations, bargain collectively through representatives of the
employees’ own choosing, and engage in other protected concerted activities for
the purpose of, collective
bargaining, and (ii) to refrain from such activities.

 

(b)           To the extent required by
law, the Subcontractor shall give notice to any lawfully designated
representatives of its employees for purposes of collective bargaining and,
upon proper request, bargain to good faith impasses or agreement, or .otherwise
satisfy applicable bargaining obligations.

 

(c)           The Subcontractor shall
promptly advise the Contract Administrator of, and provide all appropriate
documentation regarding, any labor relations developments that involve or
appear likely to involve:

 

(1)           Possible strike
situations affecting the facility;

(2)           Referral to the Energy
Labor-Management Relations Panel;

(3)           The National Labor
Relations Board at any level;

(4)                                  Recourse to
procedures under the Labor-Management Relations Act of 1947, as amended, or any
other Federal or state labor law; or

(5)                                  Any grievance which
may reasonably be assumed will be arbitrated under a Collective Bargaining
Agreement.

 

24.0        INDEMNIFICATION
AND HOLD HARMLESS

 

(a)           The Subcontractor shall
indemnify the University, the Government, and their agents and employees and
shall hold them harmless from ‘all claims and demands of third parties
arising out of the Subcontractor’s, or any of its lower-tier subcontractors’
performance of this subcontract, to which the University . the Government, or
their agents or employees may be subject by reason of any negligent acts
((Delete...action, neglect or omission) on the part of the Subcontractor, any
of its lower-tier subcontractors, or their respective officers, agents, or
employees provided, however, where such claims and demands result from the
negligence or willful misconduct of the University or its other subcontractors,
or their respective employees, the Subcontractor’s liability for such claims
and demands shall be in proportion to its and its lower-tier subcontractors’
share of fault in the events giving rise to the claim or demand.

 

(b)           The Subcontractor shall
promptly notify the University in writing of any claim or demand related to
performance of this subcontract that the Subcontractor becomes aware of. The
Subcontractor shall cooperate with the University in the defense of claims and
demands described in this clause.

 

19

 

25.0        INSURANCE-LIABILITY
TO THIRD PERSONS

 

(a)(1)                    Except as provided in paragraph (a)(2) of
this clause, the Subcontractor shall provide and maintain workers’
compensation, employer’s liability, comprehensive general liability (bodily
injury), comprehensive automobile liability (bodily injury and property damage)
insurance, and such other insurance as the Contract Administrator may require
under this subcontract.

 

(2)                                  The Subcontractor
shall develop a self-insurance program for general liability, auto liability
and workers’ compensation unless otherwise directed by the Contract
Administrator, provided that the Subcontractor is authorized to operate
self-insured pursuant to New Mexico statutory authority. In the event the
Subcontractor becomes ineligible to operate on a self-insured basis, or in the
event the University elects to discontinue reimbursement under the
Subcontractor’s self-insurance program, the Subcontractor agrees to purchase
such insurance as is required by law and is acceptable to the University, and
the cost of such insurance will be allowable under the subcontract.

 

(3)                                  All insurance required
by this paragraph shall be in a form and amount and for those periods as the
Contract Administrator may require or approve and with insurers approved by the
Contract Administrator.

 

(b)           The Subcontractor
agrees to submit for the Contract Administrator’s approval, to the extent and
in the manner required by the Contract Administrator, any other insurance that
is maintained by the Subcontractor in connection with the performance of this
subcontract and for which the Subcontractor seeks reimbursement.

 

(c)           The Subcontractor shall
be reimbursed –

 

(1)           For that portion –

 

(i)            Of
the reasonable cost of insurance allocable to this subcontract; and

 

(ii)           Required
or approved under this clause; and

 

(2)                                  For certain
liabilities (and expenses incidental to such liabilities) to third persons not
compensated by insurance or otherwise without regard to and as an exception to
the Limitation of Funds clause of this subcontract. These liabilities must
arise out of the performance of this subcontract, whether or not caused by the
negligence of the Subcontractor or of the Subcontractor’s agents, servants, or
employees, and must be represented by final judgments or settlements approved
in writing by the Government. These liabilities are for-

 

(i)            Loss
of or damage to property (other than property owned, occupied, or used by the
Subcontractor, rented to the Subcontractor, or in the care, custody, or control
of the Subcontractor); or

 

20

 

(ii)           Death
or bodily injury.

 

(d)           The Government’s
liability under paragraph (c) of this clause is subject to the
availability of appropriated funds at the time a contingency. occurs. Nothing
in this subcontract shall be construed as implying that the Congress will, at a
later date, appropriate funds sufficient to meet deficiencies.

 

(e)           The Subcontractor shall
not be reimbursed for liabilities (and expenses incidental to such
liabilities)-

 

(1)                                  For which the
Subcontractor is responsible under the Indemnification and Hold Harmless clause of the subcontract;

 

(2)                                  For which the
Subcontractor is otherwise responsible under the express terms of any other
clause specified in the Schedule or elsewhere in the subcontract;

 

(3)                                  For which the
Subcontractor has failed to insure or to maintain insurance as required by the
Contract Administrator;

 

(4)                                  For any award of
punitive damages against the Subcontractor; or

 

(5)                                  That result from
willful misconduct or lack of good faith on the part of any of the
Subcontractor’s directors, officers, managers, superintendents, or other
representatives who have supervision or direction of:

 

(i)            All
or substantially all of the Subcontractor’s, business;

 

(ii)           All
or substantially all of the Subcontractor’s operations at any one plant or
separate location in which this subcontract is being performed; or

 

(iii)          A
separate and complete major industrial operation in connection with the
performance of this subcontract.

 

(f)            The provisions of
paragraph (e) of this clause shall not restrict the right of the
Subcontractor to be reimbursed for the cost of insurance maintained by the
Subcontractor in connection with the performance of this subcontract, other
than insurance required in accordance with this clause; provided, that such
cost is allowable under the Allowable Cost and Payment clause of this
subcontract.

 

(g)           If any suit or action
is filed or any claim is made against the Subcontractor, the cost and expense
of which may be reimbursable to the Subcontractor under this subcontract, and
the risk of which is then uninsured or is insured for less than the amount
claimed, the Subcontractor shall-

 

(1)                                  Immediately
notify the Contract Administrator and promptly furnish copies of all pertinent
papers received;

 

21

 

(2)                                  Authorize
University representatives to collaborate with counsel for the insurance
carrier in settling or defending the claim when the amount of the liability
claimed exceeds the amount of coverage; and

 

(3)                                  Authorize
University representatives to settle or defend the claim and to represent the
Subcontractor in or to take. charge of any litigation, if required by the
University, when the liability is not insured or covered by bond. The
Subcontractor may, a i own expense, be associated with the University
representatives in any such claim or litigation.

 

26.0        UNIVERSITY’S
RIGHT TO OFFSET

 

The Prime Contractor may collect any amount determined by the Contract
Administrator to be owed to the University by the Subcontractor by offsetting
the amount against any payment due to the Subcontractor under any subcontract
it has with the University issued pursuant the University’s contract with DOE
for management and operation of LANL. Any challenge to the amount of an offset
under this clause shall be resolved under the Disputes clause of this
subcontract.

 

27.0                        ALTERATION
OF CLAUSE ENTITLED “STATE OF NEW MEXICO GROSS RECEIPTS AND COMPENSATING TAX”.
FAR 52.229-10

 

Change all
references to “Type 15 NonTaxable Transaction Certificate” in the clause
entitled “State of New Mexico Gross Receipts and Compensating Tax” to “Type 9
NonTaxable Transaction Certificate.”

 

28.0        ACCESS
TO AND OWNERSHIP OF RECORDS

 

(a)           Government-owned
records. Except as provided in paragraph (b) of this clause, all records
acquired or generated by the Subcontractor in its performance of this
subcontract shall be the property of the Government and shall be delivered to
the Government or otherwise disposed of by the Subcontractor either as the
Contract Administrator may from time to time direct during the progress of the
work or, in any event, as the Contract Administrator shall direct upon
completion or termination of the subcontract.

 

(b)           Subcontractor-owned
records. The following records are considered, the property of the
Subcontractor and are not within the scope of paragraph (a) of this
clause.

 

(1)                                  Employment-related
records (such as workers’ compensation files; employee relations records,
records on salary and employee benefits; drug testing records, labor
negotiation records; records on ethics, employee concerns, and other
employee-related investigations conducted under an expectation of
confidentiality; employee assistance program records; and personnel and
medical/ health-related records and similar files), and non-employee patient
medical/health related records, except for those records described by the
contract as being maintained in Privacy Act systems of records.

 

22

 

(2)                                  Confidential
contractor’ financial information, and correspondence between the contractor
and other segments of the contractor located away from the Government facility
(i.e., the Subcontractor’s corporate headquarters);

 

(3)                                  Records
relating to any procurement action by the Subcontractor, except for records
that under the General Provision clause entitled, Accounts, Records, and
Inspection, are described as the property of the Government; and

 

(4)                                  Legal
records, including legal opinions, litigation files, and documents covered by
the attorney-client and attorney work product privileges; and

 

(5)                                  The
following categories of records maintained pursuant to the technology transfer
clause of this contract:

 

(i)                                     Executed
license agreements, including exhibits or appendices containing information on
royalties, royalty rates, other financial information, or commercialization
plans, and all related documents, notes and correspondence.

 

(ii)                                  The
Subcontractor’s protected Cooperative Research and Development Agreement
(CRADA) information and appendices to a CRADA that contain licensing terms and
conditions, or royalty or royalty rate information.

 

(iii)                               Patent,
copyright, mask work, and trademark application files and related contractor
invention disclosures, documents and correspondence, where the Subcontractor
has elected rights or has permission to assert rights and has not relinquished
such fights or turned such rights over to the Government.

 

(c)           Subcontract completion
or termination. In the event of completion or terrain of this subcontract,
copies of any of the Subcontractor-owned records identified in paragraph (b) of
this clause, upon the request of the Government, shall be delivered to the
Government o its designees, including successor contractors. Upon delivery,
title to such records shall vest in the Government or its designees, and such
records shall be protected in accordance with applicable federal laws
(including the Privacy Act), as appropriate.

 

(d)           Inspection, copying,
and audit of records. All records acquired or generated by the Subcontractor
under this subcontract in the possession of the Subcontractor, including those
described at paragraph (b) of this clause, shall be subject to inspection,
copying, and audit by the Government or its designees at all reasonable times,
and the Subcontractor shall afford the Government or its designees reasonable facilities
for such inspection, copying, and audit; provided, however, that upon request
by the Contract Administrator, the Subcontractor shall deliver such records to
a location specified by the Contract Administrator for inspection, copying, and
audit. The Government or its designees shall use such records in accordance
with applicable federal laws
(including the Privacy Act), as appropriate.

 

23

 

(e)           Applicability.  Paragraphs (b), (c), and (d) of this
clause apply to all records without regard to the date or origination of such
records.

 

(f)            Records retention
standards. Special records retention standards, described at DOE Order 200.1,
Information Management Program (version in effect on effective date of subcontract),
are applicable for the classes of records described therein, whether or not the
records are owned by the Government or the Subcontractor. In addition, the
Subcontractor shall retain individual radiation exposure records generated in
the performance of work under this subcontract until the Government authorizes
disposal. The Government may waive application of these record retention
schedules, if, upon termination or completion of the subcontract, the
Government exercises its right under paragraph (c) of this clause to
obtain copies and delivery of records described in paragraphs (a) and (b) of
this clause.

 

(g)           Subcontracts. The
Subcontractor shall include the requirements of this clause in all subcontracts
that are of a cost-reimbursement type if any of the following factors is
present:

 

(1)                                  The
value of the subcontract is greater than $2 million (unless. specifically
waived by the Contract Administrator);

 

(2)                                  The
Contract Administrator determines that the subcontract is, or involves, a
critical task related to the subcontract; or

 

(3)                                  The
subcontract includes 48 CFR 970.5223-1, Integration of Environment, Safety, and
Health into Work Planning and Execution, or similar clause.

 

29.0        DISPUTES

 

(a)           Definitions. For purposes of this clause:

 

(1)                                  “Claim” means a written demand or written
assertion by either contracting party seeking as a matter of right, the payment
of money in a sum certain, the adjustment or interpretation of a contract term,
or other relief arising under or relating to this subcontract. A voucher,
invoice, or other request for payment or equitable adjustment under the terms
of the subcontract, that is not in dispute when submitted, is not a claim. The
Subcontractor may convert such submission into a claim if it is disputed either
as to liability or amount, or is not acted upon in a reasonable time, by
demanding a decision by the Contract Administrator.

 

(b)           Nature of the. Subcontract. This
subcontract is not a Government contract and, therefore, is not subject to the
Contract Disputes Act of 1978 (41 U.S.C. §§601-613). The Subcontractor
acknowledges that DOE and the University are not a parties to the subcontract
and, for purposes of the subcontract, the University is not an agent of DOE.

 

(c)           Scope of Clause. The rights and procedures
set forth in this clause are the exclusive rights and procedures for resolution
of all claims and disputes arising under, or relating to, this subcontract, and no action based upon
any claim or dispute arising under, or relating to, this subcontract shall be
brought in any court except as provided in this clause. The parties shall be
bound by any arbitration decision rendered pursuant to this clause, which shall
be vacated,

 

24

 

modified, or corrected only as provided in the Federal Arbitration Act
(9 U.S.C. §§1-16). An arbitration decision may be enforced in any court of
competent jurisdiction.

 

(d)           Claims asserting actions or inactions of the
University.

 

(1)                                  Unless
otherwise provided in this subcontract, for claims asserting as the basis any
action or inaction by the University the Subcontractor must file any claim with
KSL Services JV, and KSL Service JV will present the claim to the University
within 60 days after the Subcontractor knew or should have known the facts
giving rise to the claim. Failure to file a claim within the period prescribed
by this paragraph shall constitute a waiver of the Subcontractor’s right, if
any, to an equitable adjustment under the subcontract.

 

(2)                                  The
Subcontractor shall submit any claim identified in (1) above in writing to
KSL Services JV, and KSL Services JV will present the claim to the University’s
Contract Administrator who shall issue a decision on the matter within 60 days
of receipt of the claim. If the University’s Contract Administrator fails to
issue a decision within 60 days, the Subcontractor may request that KSL
Services JV request mediation or a demand for arbitration as provided in KSL
Services TV contract with the University.

 

(3)                                  The
decision of the University’s Contract Administrator shall be final and
conclusive unless the Subcontractor requests that KSL Services JV requests
mediation or demands arbitration in accordance with the terms of KSL Services JV contract with the University.

 

(4)                                  The
Subcontractor shall fully cooperate with KSL Services JV in the pursuit and
conduct of any mediation or arbitration requested by Subcontractor. Any and all
costs incurred by KSL Services JV in sponsoring and participating with
Subcontractor in any mediation or arbitration arising under this clause, shall
be for the account of Subcontractor.

 

(e)           Claims asserting actions or inactions on part of KSL
Services JV.

 

(1)                                  Unless
otherwise provided in this subcontract, for claims asserting as the
basis any action or inaction by KSL Services JV the Subcontractor must file any
claim with KSL Services JV within 60 days after the Subcontractor knew or
should have known the facts giving rise to the claim. Failure to file a claim
within the period prescribed by this paragraph shall constitute a waiver of the
Subcontractor’s right, if any, to an equitable adjustment under the
subcontract.

 

(2)                                  The
Subcontractor shall submit any claim identified in (1) above in writing to
KSL Services JV, and KSL Services JV’s Subcontract Administrator shall issue a
decision on the matter within 60 days of receipt of the claim. If the KSL
Services JV’s Subcontract Administrator fails to issue a decision within 60
days, or such other time as deemed necessary by the Subcontract Administrator,
the

 

25

 

Subcontractor may request that KSL Services
JV may submit a demand for arbitration as provided herein.

 

(3)                                  The
decision of KSL Services JV’s
Subcontract Administrator shall be final and conclusive unless the Subcontractor
demands arbitration in accordance with the terms of this clause.

 

(4)                                  If
the decision of the KSL Services JV’s Subcontract Administrator is not
satisfactory to the Subcontractor, the Subcontractor must submit to the
Subcontractor Administrator a written
demand for arbitration of the claim within 45 days after receipt of the
Subcontract Administrator’s decision.

 

(f)            Arbitration Procedures.

 

(1)                                  The parties agree to
first endeavor to settle the dispute in an amicable mariner by mediation
administered by the American Arbitration Association under its Commercial
Mediation Rules before resorting to arbitration. Thereafter, any
unresolved controversy or claim arising out of or relating to this contact or
breach thereof shall be settled by arbitration administered by the American
Arbitration Association in accordance with its Commercial Arbitration Rules and
judgment upon the Award rendered by the arbitrators) may be entered in any
court having jurisdiction thereof.

 

(2)                                  The parties
acknowledge that this contract evidences a transaction involving interstate
commerce. The United States Arbitration Act shall govern the interpretation,
enforcement, and proceedings pursuant to the arbitration clause in this
contract.

 

(3)                                  The arbitration
proceedings shall be conducted in Albuquerque, NM. The language of the
arbitration shall be English.

 

(4)                                  The governing law of
this contract shall, be that
body of common law relating to U.S. government procurement and where no such
common law exists the law of the State of New Mexico, excluding any conflict of
laws provision which would lead to the application of a different body of law.

 

(5)                                  The decision of a
majority of the three (3) arbitrators shall be reduced to writing; final
and binding without the right of appeal. Judgment upon the award may be entered
in any court having jurisdiction over the person or the assets of the Party
owing the judgment or application may be made to . such court for a judicial
acceptance of the award and an order of enforcement, as the case may be.

 

(6)                                  Consequential,
punitive or other similar damages shall not be’ allowed; provided, however, the
award may include appropriate punitive. damages where a Party has engaged in
delaying and dilatory actions.

 

26

 

30.0        ALLOWABLE
COST AND PAYMENT

 

(a)           Invoicing.

 

(1)                                  KSL Services JV will
make payments to the Subcontractor in accordance with the Prime Subcontract
between KSL Services JV, the University and this clause.

 

(2)                                  Subcontract financing
payments are not subject to the interest penalty provisions of the Prompt
Payment Act. Interim payments made prior to the final payment under the
subcontract are contract financing payments.

 

(3)                                  In the event that the
University requires an audit or other review of a specific payment to ensure
compliance with the terms and conditions of the subcontract, the KSL Services
JV may withhold payment for the cost in question.

 

(b)           Reimbursing costs.

 

(1)                                  For
the purpose of paying allowable costs (except as provided in paragraph (b)(2) of
this clause, with respect to pension, deferred profit sharing, and employee
stock ownership plan contributions), the term “costs” includes only-

 

(i)                                     Those
recorded costs that, at the time of the request for reimbursement or withdrawal
from the Special Financial Institution Account, the Subcontractor has paid by
cash, check, or other form of actual payment for items or services purchased
directly for the contract;

 

(ii)                                  When
the Subcontractor is not delinquent in paying costs of subcontract performance
in the ordinary course of business, costs incurred, but not necessarily paid,
for-

 

(A)                              Supplies
and services purchased directly for the subcontract and associated financing
payments to lower tier subcontractors, provided payments will be made-

 

(1)                                  In
accordance with the terms and conditions of a lower tier subcontract or
invoice; and

 

(2)                                  Ordinarily
prior to the submission of KSL Services JV next monthly certified invoice to
the University;

 

(B)                                Materials
issued from the Subcontractor’s inventory and placed in the production process
for use on the subcontract;

 

(C)                                Direct
labor;

 

(D)                               Direct
travel;

 

(E)                                 Other
direct in-house costs; and

 

27

 

(F)                                 Properly
allocable and allowable indirect costs, as shown in the records maintained by
the Subcontractor for purposes of obtaining reimbursement under the
subcontract;

 

(iii)                               The
amount of financing payments that have been paid by cash, check, or other forms
of payment to lower-tier subcontractors.

 

(2)                                  Accrued
costs of Subcontractor contributions under employee pension plans shall be
excluded until actually paid unless-

 

(i)                                     The
Subcontractor’s practice is to make contributions to the retirement fund
quarterly or more frequently; and

 

(ii)                                  The
contribution does not remain unpaid 30 days after the end of the applicable
quarter or shorter payment period (any contribution remaining unpaid shall be
excluded from the Subcontractor’s indirect costs for payment purposes).

 

(3)                                  Notwithstanding
the audit and adjustment of invoices or vouchers under paragraph (e) of
this clause, allowable indirect costs under this subcontract shall be obtained
by applying indirect cost rates established in accordance with paragraph (c) of
this clause.

 

(4)                                  Any
statements in specifications or other documents incorporated in this
subcontract by reference designating performance of services or furnishing of
materials at the Subcontractor’s expense or at no cost to the University or the
Government shall be disregarded for purposes of cost reimbursement under this
clause.

 

(c)           Final indirect cost
rates.

 

(1)                                  Final
annual indirect cost rates and the appropriate bases shall be established in
accordance with Subpart 42.7 of the Federal Acquisition Regulation (FAR) in
effect for the period covered by the indirect-cost rate proposal.

 

(2)                                  (i)            The
Subcontractor shall submit ‘an adequate final indirect cost rate proposal to
KSL Services JV within the 6-month period following the expiration of each of
Government’s fiscal years. Reasonable extensions, for exceptional circumstances
only, may be requested in writing by the Subcontractor through KSL Services JV
and granted in writing by the Contract Administrator. The Subcontractor shall
support its proposal with adequate supporting data.

 

(ii)                                  The
proposed rates shall be based on the Subcontractor’s actual cost experience for
that period. The Contract Administrator and the ‘Subcontractor shall establish
the final indirect cost rates as promptly as practical after receipt of the
Subcontractor’s proposal.

 

28

 

(3)                                  The
Subcontractor and Contract Administrator shall execute a written understanding
setting forth the final indirect cost rates. The understanding shall specify

 

(i)                                     the
agreed-upon final annual indirect cost rates,

 

(ii)                                  the
bases to which the rates apply,

 

(iii)                               the
periods for which the rates apply,

 

(iv)                              any
specific indirect cost items treated as direct costs in the settlement, and

 

(v)                                 the
affected subcontract, identifying any with advance agreements or special terms
and the applicable rates. The understanding shall not change any monetary
ceiling, subcontract obligation, or specific cost allowance or disallowance
provided for in this subcontract. The understanding is incorporated into this
subcontract upon execution.

 

(4)                                  Failure
by the parties to agree on a final annual indirect cost rate shall be a dispute
within the meaning of the Disputes clause.

 

(5)                                  Within
120 days (or longer period if approved in writing by the Contract
Administrator) after settlement of the final annual indirect cost rates for all
years of a physically complete subcontract, the Subcontractor shall submit to
KSL Services JV a completion invoice or voucher to reflect the settled amounts
and rates.

 

(6)                                  (i)            If
the . Subcontractor fails to submit a completion invoice or voucher to KSL
Services JV within the time specified in paragraph (c)(5) of this clause,
the Contract Administrator may-

 

(A)                              Determine
the amounts due to the Subcontractor under the subcontract; and

 

(B)                                Record
this determination in.a
unilateral modification to the subcontract.

 

(ii)                                  This
determination constitutes the final decision of the Contract Administrator in
accordance with the Special Conditions, Paragraph 29, entitled “Disputes.”

 

(d)           Billing rates. Until
final annual indirect cost rates are established for any period, the Government
shall reimburse the Subcontractor at billing rates established by the Contract
Administrator or by an authorized representative (the cognizant auditor),
subject to adjustment when the final rates are established. These billing
rates-

 

(1)                                  Shall
be the anticipated final rates; and

 

29

 

(2)                                  May be
prospectively or retroactively revised by mutual agreement, at either party’s
request, to prevent substantial overpayment or underpayment.

 

(e)           Audit. At any time or
times before final payment, the Contract Administrator may have the
Subcontractor’s invoices or vouchers and statements of cost audited. Any
payment may be-

 

(1)                                  Reduced
by amounts found by the Contract Administrator not to constitute allowable
costs; or

 

(2)                                  Adjusted
for prior overpayments or underpayments.

 

(f)            Final payment.

 

(1)                                  Upon
approval of a completion invoice or voucher . submitted by the Subcontractor in
accordance with paragraph (c)(5) of this clause, and upon the
Subcontractor’s compliance with all terms of this subcontract, the University
shall promptly pay any balance of allowable costs and that part of the fee (if any) not previously
paid.

 

(2)                                  The
Subcontractor shall pay to KSL Services JV any refunds, rebates, credits, or
other amounts (including interest, if any) accruing to or received by the
Subcontractor or any assignee under this subcontract, to the extent that those
amounts are properly allocable to costs for which the Subcontractor has been
reimbursed by KSL Services JV from the University. Reasonable expenses incurred
by the Subcontractor for securing refunds, rebates, credits, or other amounts
shall be allowable costs if approved by the Contract Administrator. Before
final payment under this subcontract, the Subcontractor and each assignee whose
assignment is in effect at the time of final payment shall execute and deliver-

 

(i)                                     An
assignment to the Government, in form and substance satisfactory to the
Contract Administrator, of refunds, rebates, credits, or other amounts
(including interest, if any) properly allocable to costs for which the
Subcontractor has been reimbursed by KSL Services JV, the University, or
government under this subcontract; and

 

(ii)                                  A
release discharging KSL Services JV, the University and the Government, its
officers, agents, and employees from all liabilities, obligations, and claims
arising out of or under this subcontract, except-

 

(A)                              Specified
claims stated in exact amounts, or in estimated amounts when the exact amounts
are not known;

 

(B)                                Claims
(including reasonable incidental expenses) - based upon liabilities of the
Subcontractor to third parties arising

 

30

 

out of the performance of this subcontract;
provided, that the claims are not known to the Subcontractor on the date of the
execution of the release, and that the Subcontractor gives notice of the claims
in writing to KSL Services JV, within 6 years following the release date or
notice of final payment date, whichever is earlier, and

 

(C)                                Claims
for reimbursement of costs, including reasonable incidental expenses, incurred
by the Subcontractor under the patent clauses of this subcontract, excluding,
however, any expenses arising from the Subcontractor’s indemnification of KSL
Services JV, the University or the Government against patent liability.

 

31.0        FIXED
FEE

 

(a)           KSL Services JV shall
pay the Subcontractor for performing this subcontract the fixed fee specified
in the Schedule.

 

(b)           Payment of the fixed
fee shall be made as specified in the Schedule; provided that after payment of
85 percent of the fixed fee, KSL Services JV may withhold further payment of
fee until a reserve is set aside in an amount that KSL Services JV considers
necessary to protect the Government and KSL Services JV interest. This reserve
shall not exceed 15 percent of the total fixed fee or $100,000, whichever is
less. KSL Services JV shall release 75 percent of all fee withholds under this
subcontract after receipt of the certified final indirect cost rate proposal
covering the year of physical completion of this subcontract, provided the
Subcontractor has satisfied all other subcontract terms and conditions,
including the submission of final patent and royalty reports, and is not
delinquent in submitting final vouchers on prior years’ settlements. KSL may
release up to 90 percent of the fee withholds under this contract based on the
Subcontractor’s past performance related to the submission and settlement of
final indirect cost rate proposals with the Government.

 

31

 

STATEMENT OF WORK

 

Environmental
Services

 

(Eligible NAICS Codes-562910, 541620, 541330,

562910, 541380, 561210)

 

Introduction.
The subcontractor is responsible for providing KSL with,
operational and quality services to ensure site-wide environmental compliance
with laws and regulations of the U.S. Government, State of New Mexico, Los
Alamos National Laboratory, and other relevant authorities.

 

Please refer to attachment 1 for a description of the KSL work at LANL.

 

The
Subcontractor must be able to obtain a favorable DOE Foreign Ownership, Control
or Influence determination from the Department of Energy.

 

The
Subcontractor’s Project Manager and essential personnel must be able to obtain
DOE security clearances at the “L” or “Q” level.

 

The
Subcontractor is expected to provide expertise in each of the major
environmental program areas described below, and to have sufficient qualified
staff available to accomplish the anticipated tasks.

 

The
Subcontractor’s work consists of a Base Program and Work for Others
Program. The Base Program is currently funded at $1.2 million for FY 03 and
consists of work that is in direct support of KSL organizations. The Work for
Others Program is incrementally funded by LANL work orders and consists of
environmental services that are ordered by LANL organizations. Funding for the
Work for Others Program can vary significantly from year-to-year depending on
LANL needs, budgets, priorities, and other factors.

 

The work to be
accomplished each year for the Base Program will- be defined in an Annual
Management Plan (AMP). The AMP will consist of the Subcontractor’s approved
budget for the year, and a description of the performance goals to be achieved
in each of the major program areas. The Subcontractor should be . aware that
budgets and performance goals may change during the course of the year because
of operational emergencies, LANL direction, funding shortfalls, enactment of
new laws, and other factors.

 

The KSL
Technical Representative will provide oversight and approval of contractor
activities and will be the point of contact for programmatic task review,
annual management plan implementation and project performance evaluation. A
review of performance against goals will be conducted quarterly.

 

1

 

Major Environmental Program Areas of the

Base Program and the Work for Others Program

 

1.             Water
and Wastewater

 

Maintain and improve operation of the KSL operated, State-certified
laboratory for coliform analyses that supports the Laboratory’s drinking water
program by providing the capability to perform coliform sampling, membrane
filtration tests, coliform confirmation testing, utilizing required quality
assurance practices, as specified by the New Mexico Regulations Governing Water
Supply.

 

Conduct studies on water complaints and stagnation problems as directed
to KSL by the Laboratory to assess microbiological quality, develop data, and
generate and implement recommendations.

 

Support DOE and the Laboratory’s National Pollutant Discharge
Elimination System (NPDES) permit compliance program by providing the
capability to perform sanitary wastewater analyses, including pH, BOD, COD,
TSS, and fecal coliform analyses, and to provide collection of sanitary samples
(wastewater and sludge), quality control, and operational monitoring of NPDES
sanitary wastewater discharges. These tests will adhere to the methodology in
the specified editions of Standard Methods for the Analysis of Water and
Wastewater.

 

2.             Hazardous
and Solid Waste

 

Comply with applicable hazardous waste regulations by conducting
inspections, maintaining documentation, and following Subcontractor and
Laboratory procedures for the storage and disposal of waste.

 

3.             Storm
Water and Spill Prevention, Control, Containment (SPCC)

 

Develop, maintain, revise and monitor SPCC plans for KSL managed
facilities and work. Provide inspection services to assure operational
compliance with approved plans. Provide assistance to the KSL Engineering and
Construction departments for developing storm water plans for construction
activities.

 

4.             Spill
Response and Mitigation

 

Provide trained personnel to respond to both post-emergency response
operations and non-emergency spills. Personnel will provide support on an
as-needed basis at the direction of the Laboratory’s Emergency Management and
Response group or the designated “Recovery Manager” for both post and
non-emergency events.

 

5.             Pollution
Prevention and Waste Minimization

 

Implement pollution prevention plans and programs that comply with
applicable regulatory requirements. Examples include, but are not
limited to, pollution prevention/waste minimization strategies (such as
chemical and solvent substitution,

 

2

 

source reduction and segregation), and recycling. The contractor will
support LANL programs for P2 (Pollution Prevention) and proactively integrate
P2 strategies into KSL’s work control process.

 

6.             Environmental
Management System

 

Complete development of, and implement the existing KSL environmental
management system (EMS). The EMS is intended to be consistent with the
requirements of ISO 14001. The EMS is approximately 90% complete.

 

7.             Air
Quality

 

Implement a written Air Quality Management Program to comply with Clean
Air Act requirements as defined in the Laboratory’s Title V Operating Permit.

 

Provide trained personnel to support the LANL Air Quality Group’s stack
monitoring program. Program responsibilities are to record airflow measurements
using properly calibrated measuring equipment.

 

8.             Radiological
characterization and sample preparation (This
work is not currently performed by KSL or the incumbent subcontractor, however,
KSL anticipates that this work may be performed in the future.)

 

Provide support to LANL groups by developing unique sampling protocols
for the preparation of sediment samples for radiological analyses.

 

Provide characterization and sample preparation services. in
contaminated facilities that are scheduled for decommissioning,
decontamination, or demolition. Related services may include establishing
characterization baselines, writing SOWs for D&D work, and developing plans
related to D&D procurements. Provide environmental support to hazardous
operations such as clean up of radiological liquid waste tanks.

 

The work may also include providing Radiological Control Technicians
(RCT) who work under the LANL radiation protection program and provide
radiation protection services to KSL work activities.

 

Anticipated
Tasks (to be defined and prioritized in an Annual
Management Plan)

 

1.                                       Operate
the NMED-certified microbiology laboratory (approximately 1100 square feet).
Perform operational and perform compliance testing on drinking water and
wastewater. Collect and analyze on average 46 membrane filtration samples per
month, perform BOD (biological oxygen demand), TSS (total suspended solids),
pH, and fecal coliform samples for NPDES compliance.

 

2.                                       Perform
RCRA inspections, site self-assessments. Monthly storage area compliance
verification for 12-to 16 sites.

 

3

 

3.                                       Coordinate
KSL activities with LANL’s storm water permit. Write storm water plans, verify
implementation and perform inspections on impacted projects as projects arise
(number varies but can be as many as six at a time during the July through
September construction season).

 

4.                                       Provide
support to D&D, construction, and HAZWOPER Projects. Implement Site Health
and Safety Plans (SHASP), complete waste profiles, and manage waste for about
1,000 small construction projects per year.

 

5.                                       Environmental
Management System and ISO 14001 development and operation. Complete the KSL EMS
plan and implement company wide. The EMS plan is about 90% complete.

 

6.                                       Line
disinfections and construction project support services. The number to be
performed varies based on construction activities but could be as high as 100
per year, including 1 or 2 major projects related to new construction of LANL
facilities.

 

7.                                       NPDES
compliance and Wastewater Treatment Facilities support. Collect Wastewater
Treatment Plant acceptance criteria samples, perform upstream monitoring,
trouble shoot WWTP problems, and maintain NMED Level 4 certifications. The WWTP
has a design flow of 600,000 gallons per day and supports a site population of
about 15,000 people during normal working hours.

 

8.                                       Chemical
Inventory Surveillance and Review. Assess opportunities for hazardous waste
reduction and elimination in all areas of KSL work.

 

9.                                       Design
Review for construction projects. Engage in up-front planning and design of 10-20
projects per year to incorporate pollution prevention methodologies. Design
reviews will be based on potential environmental impacts including energy use,
water use, waste streams, and compliance with CAA and CWA.

 

10.                                 Spill
response plans, SPCC implementation and oversight. Provide 24-hour response
capability, support the KSL environmental response and recovery team (ERRT),
and confirm SPCC compliance. Currently there are 6 SPCC

 

11.                                 Radiological
characterization and sample preparation (optional). Support LANL groups and/or
KSL on special projects, D&D, ER as requested. Currently, there are no
requirements for this work.

 

12.                                 Waste
management coordination. Support KSL departments that generate waste to comply
with requirements. Most KSL waste streams are generated by Roads and Grounds
Department, Metal Fabrication Shop, Heavy Equipment Shop, Stationary Equipment
Shop, and the following craft work: carpentry, facility mechanical work,
electrical work, painting, and insulating.

 

13.                                 Radiological
Control Technicians (optional). ACT’s may be requested to support special
projects in LANL nuclear facilities. Currently, there are no requirements for
this work.

 

4

 

14.                                 Pollution
Prevention (P2) initiatives. This work includes waste reduction, reuse, and
recycling. Apply P2 initiative to all aspects of KSL operations. Ensure
generators properly characterize waste prior to disposal, (2 to 4 metric tons
were generated in FY02). Develop waste stream reduction strategies. Review and
implement strategies to eliminate or reduce waste.

 

15.                                 Air
emissions inventories and surveys. Oversee KSL operations for compliance with
CAA and Title V permit requirements. KSL operates an asphalt plant and a
steam-electric cogeneration plan with nominal output of 10MW.

 

16.                                 Pesticide
usage and reporting guidance. Provide oversight of certified applicator
activities and tracking of annual usage.

 

17.                                 Material
reuse and recycling. Ensure compliance with Executive Order 13101 “Greening the
Government Through Waste Prevention, Recycling, and Federal Acquisition
Regulations”, and oversee salvage operations.

 

18.                                 Oil
reuse and recycling. Develop a site-wide waste oil recycling program. The
current program supports the Heavy Equipment and Stationary Equipment shops.
KSL desires to offer this service to all LANL organizations.

 

19.                                 Underground
and above ground storage tank management (UST, AST). Ensure compliance with 40
CFR 280. KSL owns one UST and two AST’s. Ensure implementation of SPCC plans
for 2 >150K gallon ASTs.

 

20.                                 Cooling
tower management. Provide technical oversight for waste disposal, NPDES
compliance, and water conservation.

 

21.                                 Refrigerant
Program oversight. Provide services for CM Title VI CFC management in
accordance with LANL procedures.

 

22.                                 LANL
stack monitoring measurements. Measurements are taken about 60 times per year.
Equipment is calibrated monthly and measurements are coordinated through LANL.

 

23.                                 Liaison
with LANL, DOE, NMED, EPA, and other regulatory agencies. Maintain regular
communication with relevant regulatory agencies to provide updates on
environmental programs and accomplishments.

 

Subcontract Deliverables

 

1.                                       Annual
Price Proposal to be submitted by August 30, of each subcontract base
period beginning in 2004

 

2.                                       Quarterly
Contract Review

 

3.                                       Quarterly
EEO/AA Status Report

 

4.                                       Annual
Salary Increase Authorization request by August 30, 2003

 

5

 

5.                                       Federal
Insecticide, Fungicide, Rodenticide Act (FIFRA) Compliance Report

 

6.                                       National
Pollutant Discharge Elimination System (NPDES) Sanitary Wastewater Test Results

 

7.                                       Los
Alamos National Laboratory Air Quality Operating Permit Reports

 

8.                                       Annual
overhead budget report to be submitted by August 1, of each year

 

9.                                       OSHA
200 Log — monthly and annual summary

 

10.                                 Monthly
Subcontractor Injury/Illness Report

 

Ad hoc
reports, special management reports, and other management information will be
required from time to time.

 

Attachment:

 

1) KSL
Statement of Work

 

6

 

MODIFICATIONS

 

1.                                       Increase
funding by $16,643.00

 

2.                                       Revise
designated Subcontractor Representative

 

3.                                       Increase
funding by $7,889.00

 

4.                                       Increase
funding by $54,298.00

 

5.                                       Exercise
Option Period One (December 1, 2004 through November 30, 2005) and
increase funding by $1,893,889.17

 

6.                                       Clarify
the wording for fixed fee on temporary assignments

 

7.                                       Increase
funding by $83,520.00

 

8.                                       Increase
funding by $84,448.33

 

9.                                       Increase
funding by $72,424.02

 

10.                                 Increase
funding by $8,413.00

 

7Exhibit 10.7

 

Waste Management Contract

 

AGREEMENT

 

BETWEEN

 

THE REGENTS OF THE UNIVERSITY OF CALIFORNIA

(LOS ALAMOS NATIONAL LABORATORY)

AND

 

EBERLINE SERVICES, INC.

 

	
  University Address:

  	
  University of California

  
	
   

  	
  Los Alamos National Laboratory

  
	
   

  	
  P.O. Box 1663

  
	
   

  	
  Los Alamos, NM 87545

  
	
   

  	
   

  
	
  Subcontractor Address:

  	
  7021 Pan American Freeway NE

  
	
   

  	
  Albuquerque, NM 87109

  
	
   

  	
   

  
	
  Agreement Number.

  	
  26725-001-01-CQ

  
	
   

  	
   

  
	
  Contract Type:

  	
  TASK ORDERING AGREEMENT (TOA)

  
	
   

  	
   

  
	
  Terms of Payment:

  	
  NET 30 DAYS AFTER RECEIPT OF INVOICE

  
	
   

  	
   

  
	
  Agreement for:

  	
  WASTE MANAGEMENT TECHNICAL SUPPORT

  

 

	
   

  	
  FOR THE REGENTS OF THE

  
	
  FOR THE SUBCONTRACTOR

  	
  UNIVERSITY OF CALIFORNIA

  
	
   

  	
   

  
	
  By:

  	
      /s/ Michael K. Kennicot

  	
   

  	
  By:

  	
      /s/ Vernon J. Brown

  	
   

  
	
   

  	
   

  
	
  Name: Michael K. Kennicot

  	
  Name: Vernon J. Brown

  
	
   

  	
   

  
	
  Date: July 26, 2002

  	
  Date: July 26, 2002

  
						

 

 

Agreement No. 26725-000-02-CQ

 

TABLE OF CONTENTS

 

	
  ITEM

  	
   

  
	
  Cover Page

  	
   

  
	
   

  	
   

  
	
  Table of Contents

  	
   

  
	
   

  	
   

  
	
  Schedule consisting of:

  	
   

  
	
   

  	
   

  
	
  SECTION A
  — INTRODUCTION

  	
   

  
	
   

  	
   

  
	
  SECTION B - SUPPLIES AND SERVICES TO BE DELIVERED

  	
   

  
	
   

  	
   

  
	
  SECTION C - PERIOD OF PERFORMANCE

  	
   

  
	
   

  	
   

  
	
  SECTION D - INSPECTION AND ACCEPTANCE

  	
   

  
	
   

  	
   

  
	
  SECTION E - ADMINISTRATION OF AGREEMENT

  	
   

  
	
   

  	
   

  
	
  SECTION F - SPECIAL PROVISIONS

  	
   

  
	
   

  	
   

  
	
  SECTION G - GENERAL PROVISIONS

  	
   

  

 

	
  Los Alamos National Laboratory Form 7500

  	
   

  
	
   

  	
   

  
	
  Report Preparation Instructions

  	
  Appendix A

  
	
  Statement of
  Work

  	
  Appendix B

  
	
  Northern New Mexico Economic Development
  Plan

  	
  Appendix C

  
	
  Data Deliverable Reporting Description

  	
  Appendix C-1

  
	
  Health and Safety Requirements

  	
  Appendix D

  
	
  Billing Rates — Fixed Price

  	
  Appendix E

  
	
  Fixed Unit Prices

  	
  Appendix F

  
	
  Fixed Hourly Rates — Time and Materials

  	
  Appendix G

  
	
  Fixed-Price Task Order Format

  	
  Appendix H

  
	
  Time and Materials Task Order Format

  	
  Appendix I

  
	
  Key Personnel

  	
  Appendix J

  
	
  Performance Evaluation Format

  	
  Appendix K

  
	
  Small Business Subcontracting Plan

  	
  Appendix L

  
	
   

  	
   

  
	
  Quality Assurance Plan

  	
  Appendix M

  

 

2

 

SCHEDULE

 

SECTION A
 -  INTRODUCTION

 

This Task Ordering Agreement, effective July 26, 2002, is hereby
made and entered into by and between the Regents of the University of
California, a constitutional corporation and instrumentality of the State of
California, hereinafter called the “University” and Eberline Services, Inc.,
hereinafter called the “Subcontractor”, whose principal offices are located at
7201 Pan American Freeway NE, Albuquerque, NM.

 

The University has entered into Contract No. W-7405-Eng-36 as
modified (hereinafter called the Prime Contract) with the U.S. Government
(hereinafter called the “Government”) represented by the Department
of Energy (hereinafter called the “DOE”) for the performance of certain
research and development work at the Los Alamos National Laboratory. This
Agreement is entered into in furtherance of the performance of the work
provided for in the Prime Contract.

 

By accepting this Agreement, the Subcontractor agrees to perform any
tasks ordered by the University pursuant to this Agreement in accordance with
the following terms and conditions. No other terms or conditions shall be
binding upon the parties unless accepted by them in writing.

 

Some of the requirements herein for University approval are imposed by
the Prime Contract, statute, or governmental regulation. The Subcontractor
recognizes that failure to obtain approvals may jeopardize its reimbursement
for costs accrued hereunder. All requests for University approval hereunder
shall be directed to the person designated in Section E of this Agreement
as the University Contract Administrator.

 

SECTION B  -  SUPPLIES AND SERVICES TO BE DELIVERED

 

The Subcontractor shall furnish qualified personnel, equipment, and
facilities to perform the Waste Management Technical Support services in
accordance with Appendix B, the Statement of Work for this Task Ordering
Agreement (Appendix B) dated June 1, 2001. This Task Ordering Agreement
shall be subject to the terms of special provision F-22 entitled “Indefinite
Quantity”. Specific work scope will be defined within each task order issued by
the University pursuant to this agreement. The University is guaranteeing that
the aggregate value of task orders awarded during the initial five (5) year
term of this Master Task Ordering Agreement will, at a minimum, total
$1,000,000.00. This Agreement does not state or imply any obligation of the
University to place any task orders with the Subcontractor in excess of
$1,000,000.00, which is therefore, the minimum guaranteed amount established
for this Subcontract that will be awarded against a maximum amount of
$20,000,000.00, within the specified period through July 15, 2007. The
University reserves the right to place no further Task Orders with the
Subcontractor after issuance of a Task Order or Task Orders that are cumulatively
valued at $1,000,000.00. The University also reserves the right to place orders
or create subcontracts with other Subcontractors or subcontractors for the same
types of services as are described within the Statement of Work for this
Subcontract.

 

3

 

SECTION C  -  PERIOD OF PERFORMANCE

 

1.                                       The
overall term of this Agreement during which the University may order and the
Subcontractor will perform work specified on task orders issued hereunder is
sixty months beginning on the effective date specified in. SECTION A.
The period of performance may be increased by exercise of the University’s
option as described in paragraph F-8 of this Agreement. The period of
performance of tasks ordered and delivery dates for any deliverable items shall
be specified in each task order.

 

2.                                       Reports
called for under the task orders issued hereunder shall be delivered only to
addressees identified in each task order in the quantities specified. Delivery
to any individual or agency other than those addressees is not permitted unless
specifically authorized in writing by the University Contract Administrator. A
copy of each letter of transmittal for all deliverables made to the addressees
identified in task orders shall be delivered to:

 

University of California

Los Alamos National Laboratory

Attention: Michael L. Pierotti, MS K492 Reference: 26725-00-01-CQ

P.O. Box 1663

Los Alamos, NM 87545

 

SECTION D  -  INSPECTION AND ACCEPTANCE

 

Inspection and acceptance of all items delivered under task orders
issued pursuant to this Agreement shall be at Los Alamos National Laboratory,
Los Alamos, New Mexico, 87545. Acceptances shall be in writing by the
University Contract Administrator.

 

SECTION E  -  ADMINISTRATION OF AGREEMENT

 

1.                                       The
University Contract Administrator is: Michael L Pierotti

 

University of California

Los Alamos National Laboratory

P.O. Box 1663, Mail Stop K492

Los Alamos, NM 87545

Phone: (505) 665-7754

Fax: (505) 667-3953

 

2.                                       The
University Technical Representative is: Ray Hahn University of California

 

Agreement No. 26725-000-02-CQ

Los Alamos National Laboratory

P.O. Box 1663, Mail Stop J595

Los Alamos, NM 87545

Phone: (505) 665-6158

Fax: (505) 665-8347

 

4

 

3.                                       The
University Technical Representative’s Designee for each task order shall be
identified in the task order.

 

4.                                       If
Government Furnished Property or Subcontractor Acquired Property is authorized
for performance of a task order, the University Property Administrator shall be
identified in the task order.

 

5.                                       The
Patent Counsel is:

 

U.S. Department of Energy Albuquerque Operations Office

Office of Patent Counsel

P.O. Box 5440

Albuquerque, NM 87115

 

6.                                       Address
Invoices to:

 

University of California

Los Alamos National Laboratory

Accounting Department, Mail Stop P240

P.O. Box 1663

Los Alamos, NM 87545

 

7.                                       Payments
shall be mailed to:

 

Eberline Services, Inc

7021 Pan American Freeway NE

Albuquerque, NM 87544

 

SECTION F  -  SPECIAL
PROVISIONS

 

1.                                       Pricing

 

A.                                   Task
orders issued pursuant to this agreement may be priced as fixed-price, fixed
unit price, and time and materials, as determined to be appropriate by the
University. Schedule and/or performance incentives may be included in
individual task orders when determined to be appropriate by the University.

 

B.                                     The
University has no legal liability for payments to the Subcontractor pursuant to
this Agreement until work is authorized in writing by issuance of a task order
by the University.

 

C.                                     Pricing
of Task Orders

 

(1)                                  The
Subcontractor shall submit proposals in response to requests for proposal
issued by the University Contract Administrator. Fixed-price proposals shall be
priced using the labor Billing Rates listed in Appendix E and/or Fixed Unit
Prices listed in Appendix F for the first twelve-month period of the agreement
term. Labor effort under task orders priced on a 

 

5

 

time and materials basis shall be priced and reimbursed using the Fixed
Hourly Rates listed in Appendix F for the first six- month period of the
agreement term. Billing Rates and Fixed Hourly Rates for each subsequent twelve
month period shall be established by multiplying the unburdened hourly rates
for the preceding period by the percent change (+ or -) ending in the 6th,
18th, 30th, and 42nd month of the agreement term as published in the Employment
Cost Index, wages and salaries, by occupation and industry group Professional
specialty and technical occupations of Private Industry Workers in the Monthly
Labor Review. Fixed Unit Prices for each subsequent twelve month period
shall be established by multiplying the then current unit prices by the percent
change (+ or -) ending in the 6th, 18th, 30th,
and 42nd month of the agreement term as published in the Employment
Cost Index (ECI) for wages and salaries, by similar occupation and industrial
group. Cost reimbursable proposals shall be priced using the Subcontractor’s
current cost and pricing data at the time of proposal submittal. The University
will not pay for proposal preparation as a direct cost.

 

(2)                                  If
during the term of this Agreement, the Subcontractor determines that a category
of labor not already listed in Appendix E or Appendix G is necessary for
fulfillment of the agreement objectives, the Subcontractor shall notify the
University Contract Administrator.  Upon
submission of necessary documentation by the Subcontractor, the parties may
negotiate the Fixed Hourly Rate for the additional category for inclusion in
Appendix E or Appendix G by a modification to this agreement.

 

D.                                    Fixed
Price Task Orders

 

The University shall be obligated only to pay the Fixed Price for labor
stated in task orders priced on a fixed-price basis.  The Subcontractor shall be obligated to
complete all work called for in such task orders.  The subcontractor shall be reimbursed for
direct labor expended in performance of fixed-price task orders issued pursuant
to this Agreement at the billing rates used in pricing each respective task order.  Reimbursable costs shall be reimbursed at
actual cost.

 

E.                                      Fixed-Unit
Priced Task Orders

 

The University shall reimburse the Subcontractor for work performed or
services rendered under Fixed Unit Price Task Orders based on negotiated firm
Fixed Unit prices for the services or materials provided under the terms of the
Task Order.

 

F.                                      Time
and Materials Task Orders

 

(1)                                  The
Subcontractor will be reimbursed for direct labor effort actually expended in
performing task orders that are priced on a Time and Materials basis at the
Fixed Hourly Rates stated in the task orders. Reimbursements to the
Subcontractor for 

 

6

 

direct labor effort shall not exceed the amount stated in each task
order as the maximum amount of the University’s liability for Direct Labor
Charges.

 

(2)                                  If
Other Direct Charges (materials) are needed for performance of work called for
in time and materials task orders and if the Fixed Hourly Rates listed in
Appendix E do not include an allocation for such costs, funds may be allotted in
task orders for reimbursement of such charges. The Subcontractor shall only be
reimbursed for Other Direct Charges when funds are allotted in task
orders.  Reimbursement to the
Subcontractor for Other Direct Charges shall be for actual cost and shall not
exceed the amount stated in each task order as the maximum amount of the
University’s liability for Other Direct Charges.

 

(3)                                  Direct
labor charges or other direct charges that exceed the stated maximum amounts
for each category shall not be reimbursed by the University to the
Subcontractor even if the task order ceiling price has not been breached.

 

(4)                                  The
Cost Principles and Procedures of Subpart 31.2 of the Federal Acquisition
Regulation in effect on the date of this Agreement shall be the basis for establishing
allowability and allocability for costs. Profit shall not be paid on
reimbursements for other direct charges.

 

(5)                                  The
total cost to the University for the performance of work called for under time
and materials task orders issued under this Agreement shall not exceed the
ceiling price set forth in each task order. If at any time prior to the
completion date of a task order the Subcontractor has reason to believe that
the work cannot be completed within the maximum amounts stated for direct labor
charges or other direct charges of the stated ceiling price, he shall promptly
notify the University Contract Administrator in writing providing either a
request to reallocate the maximum amounts for direct labor charges and other
direct charges or a revised estimate of the total cost to complete the work,
including supporting reasons and documentation.

 

(6)                                  The
University will not pay the Subcontractor any amount in excess of the ceiling
price set forth in each task order. The Subcontractor is not obligated to
continue performance or otherwise incur costs in excess of the ceiling price or
the maximum amounts for direct labor charges or other direct charges unless and
until the University Contract Administrator has notified the Subcontractor in
writing that the ceiling price and/or the appropriate maximum amount has been
increased and specifies the revised maximum amounts and, if appropriate, the
revised ceiling price.

 

G.                                     No
acceleration of effort will be undertaken or reimbursed under time and
materials unless advance written approval is given to the Subcontractor by the
University Contract Administrator.

 

H.                                    Task
orders shall be substantially in the formats of Appendices H and I.

 

7

 

I.                                         Payment

 

(1)                                  Fixed-Price
Task Orders

 

(a)                                  The
University shall pay the Subcontract, upon submission of proper invoices or
vouchers, the price stipulated in each fixed-price task order for work
delivered or rendered, less any deductions provided in this Agreement. Unless
otherwise specified, payments shall be made upon acceptance by the University
of any portion of the work delivered or rendered for which a price is
separately stated in a task order.

 

(b)                                 The
University will withhold from payment 20% of the amount – of each invoice or
voucher up to a maximum of amount of $50,000 for each task order.

 

(c)                                  Except
as stated in (4) below, upon completion of the requirements, including all
deliverables, of each task order and submission of all documentation,
certifications, and approvals required of the Subcontractor by the provisions
of this Agreement, and acceptance of the work by the University, the University
will pay the amount withheld on a task order.

 

(2)                                  Fixed
Unit Price Task Orders

 

The University shall pay the Subcontractor, upon submission of proper
invoices or vouchers, the price stipulated in the task order price schedule for
services rendered or products delivered, less any deductions provided in this
agreement.

 

(3)                                  Time
and Materials Task Orders

 

(a)                                  The
Subcontractor may submit monthly billings for the direct labor performed and/or
other direct charges incurred. A breakdown of the labor categories and hours
charged to each and full details of any other direct charges must be included
on or with each invoice.

 

(b)                                 The
University will withhold from payment 5% of the amount of the direct labor
charges on each invoice up to a maximum amount of $50,000 for each task order.

 

(c)                                  Except
as stated in (5) below, upon completion of the requirements, including all
deliverables, of each task order and submission of all documentation,
certifications, and approvals required of the Subcontractor by the provisions
of this subcontract, and acceptance of the work by the University, the
University will pay the amount withheld on a task order.

 

(4)                                  The
amount withheld by the University on the last active task order under this
Agreement will not be paid by the University until the following actions have
occurred:

 

(a)                                  All
requirements of all task orders are completed.

 

8

 

(b)                                 Work
performed by the Subcontractor on all task orders has been accepted by the
University.

 

(c)                                  Completion
of the disposition of any Government Furnished Property or Subcontractor
Acquired Property authorized pursuant to this Agreement or a task order issued
hereunder in accordance with directions issued by the University.

 

(d)                                 Submission
by the Subcontractor or all documentation, certifications, releases, and
assignments required by the provisions of this Agreement.

 

(5)                                  Each
invoice or voucher submitted for payment shall bear the following certification
signed by an official of the Subcontractor having authority to make such
certification:

 

“The undersigned certifies that the information set forth herein is
true and correct and may be used as a basis for payment by the University for
effort performed.”

 

2.                                       Order
of Precedence

 

Any inconsistency in this agreement shall be resolved by giving
precedence in the following order:

 

a.                                       The
Agreement Schedule.

 

b.                                      The
Task Order

 

c.                                       Task
Order statement of work.

 

d.                                      The
Agreement statement of work.

 

e.                                       The
General Provisions, including the Additional General Provisions in Appendix A
to this Agreement.

 

3.                                       Modifications

 

The University Contract Administrator is the only person authorized to
approve changes in any of the requirements under this Agreement and
notwithstanding any provision contained elsewhere in this Agreement, the said
authority remains solely with the University Contract Administrator. No
statement of any person whomsoever shall in any manner or degree modify or
otherwise affect the terms of this agreement, except for written statements of
the University Contract Administrator. In the event the Subcontractor effects
any such change at the direction of any person other than the University
Contract Administrator, the change will be considered to have been made without
authority and no adjustment shall be made in the Agreement price or a task
order price to cover any increase in costs incurred as a result thereof.

 

9

 

4.                                       University
Technical Representative

 

The individual identified as the University Technical Representative
(UTR) is the person designated to monitor the work performed pursuant to this
agreement. The UTR does not possess authority to change any of the
requirements, including time of delivery or place of delivery, under task
orders issued pursuant to this subcontract. Any direction accepted by the
Subcontractor from the UTR or any individual other than the University Contract
Administrator shall be at the sole risk of the Subcontractor.

 

5.                                       Key
Personnel

 

It having been determined that the employees whose names appear in
Appendix J, or persons approved by the Contract Administrator as persons of
substantially equal abilities and qualifications, are necessary for the
successful performance of this Agreement, the Subcontractor agrees to assign
such employees or persons to the performance of the work under task orders
issued pursuant to this Agreement and shall not reassign or remove any of them
without the consent of the Contract Administrator. Whenever, for any reason,
one or more of the aforementioned employees is unavailable for assignment for
work under this Agreement, the Subcontractor shall, with the approval of the
Contract Administrator, replace such. employee with an employee of
substantially equal abilities and qualifications.

 

6.                                       Release
of Information

 

Publication or other presentation of material, data, record charts,
graphs, or other records developed or maintained under this agreement is
prohibited except as approved in writing in advance by the University
Classification Office. Your request for review and approval should be addressed
to the University Contract Administrator.

 

7.                                       Maintenance
of Records

 

The Subcontractor will maintain a system of recording effort expended
in direct performance of task orders issued pursuant to this agreement. Such
record system will be designed to facilitate audits and reporting and will
contain as a minimum, (1) the starting date and through date of each task
order; (2) a current record of hours expended in performance of task
orders issued pursuant to this Agreement by name and category of direct
charging personnel; and (3) a full detail and documentation of other
direct charges, if any, chargeable to task orders issued pursuant to this
Agreement.

 

8.                                       Option
to Extend the Term of the Agreement

 

(a)                                  The
University may extend the term of this Agreement by a Modification to the
agreement at least thirty days prior to the expiration date established in Section C
provided  that the University shall give the Subcontract
preliminary written notice of its intent to extend at least 30 days before the
Agreement expires. The preliminary notice does not commit the University to an
extension.

 

10

 

(b)                                 If
the University exercises this option, the extended agreement shall be
considered to include this option provision.

 

(c)                                  The
total duration of this Agreement, including the exercise of any options under
this clause shall not exceed 84 months.

 

9.                                       Northern
New Mexico Economic Development Plan

 

(a)                                  Definitions.

 

“Northern New Mexico (NNM)” means the counties of Taos, Rio Arriba,
Santa Fe, Sandoval, Mora, San Miguel and Los Alamos, including the Pueblos.

 

“Northern New Mexico business concern” means a business entity with a
place of business located in Northern New Mexico and that makes a significant
contribution to the economy of NNM through the payment of taxes and/or the use
of NNM products, material, and/or labor.

 

(b)                                 Upon
request by the University, the Subcontractor shall submit and negotiate a
Northern New Mexico Economic Development Plan that demonstrates the
Subcontractor’s commitment to support economic development, corporate
citizenship, and economic diversification programs in Northern New Mexico.

 

(c)                                  The
Subcontractor’s NNM Economic Development Plan shall describe each of the
following in specific terms:

 

1.                                       Each
activity to be undertaken for the benefit of Northern New Mexico;

 

2.                                       The
methodology for achieving each of the planned activities;

 

3.                                       The
tangible, quantifiable, and measurable intended benefits of each activity to
Northern New Mexico; and

 

4.                                       The
specific measurable economic benefit in dollar terms to Northern New Mexico
(expressed as a performance goal tied to financial incentives).

 

(d)                                 The
Plan shall be designed to promote job creation, civic outreach, local workforce
development and education, and/or support for Northern New Mexico business
concerns. Examples of such activities in order of preference include, but are
not limited to, the following:

 

1.                                       NNM
Businesses - The-Subcontractor-commitment to enter into long-term business
alliances and lower-tier subcontracts with Northern New Mexico business
concerns for goods and services, including training and mentoring programs. If
lower-tier 

 

11

 

subcontracting opportunities exist, the Subcontractor must comply with
the Laboratory’s NNM preference program.

 

2.                                       Job
Creation - The Subcontractor’s commitment to create new job opportunities
above and beyond the normal benefits that accrue simply by virtue of entering
into a contractual relationship with the University. For example, establish an
office in NNM, move part of its business operation to NNM, or hire employees
who reside in NNM.

 

3.                                       Local
Workforce Development/Education — Establishment or participation in such
programs as academic awards and scholarships, educational enrichment,
cooperative agreements with area schools and colleges, training, and mentoring
and apprenticeships.

 

4.                                       Civic
Outreach — Tangible support of civic and charitable organizations in NNM,
such as the United Way, Chambers of Commerce, economic development offices,
etc.

 

(e)                                  Should
the Subcontractor fail to achieve all of the objectives contained herein, the
University may deduct a portion or all of the financial incentives stipulated
in the Agreement for the NNM Economic Development Plan.

 

(f)                                    The
Subcontractor’s Economic Development Plan is incorporated into this Agreement
by reference and shall apply with the same force and effect as if it was
incorporated in full text.

 

(g)                                 During
performance of under this Agreement, the Subcontractor’s shall

 

1.                                       Maintain
records, including receipts, payroll information, and other associated
documents demonstrating the Subcontractor’s efforts in accordance with its
Plan; and

 

2.                                       Submit
a report annually documenting its efforts under the Plan to the University
Contract Administrator.

 

10.                                 Travel
Costs

 

Costs for transportation, lodging, meals, and incidental expenses
incurred by Subcontractor personnel for travel relating to the performance of,
and chargeable to task orders issued pursuant to this Agreement shall be
reimbursed in accordance with the Subcontractor’s travel policy to the extent
that it conforms to the provisions and limitations of FAR 31.205-46. Any
reimbursement for mileage shall be at the rate at the time the costs are
incurred at which employees of Los Alamos National Laboratory are reimbursed. On
the effective date of this Agreement that rate is $.345 per mile. 

 

12

 

Subcontractor employees who reside within a 100 mile radius of Los
Alamos will not be entitled to reimbursement for travel to Los Alamos National
Laboratory.

 

11.                                 Travel
Expense Reimbursement

 

Lodging and Meal and Incidental Expense (M&IE) (Per Diem)
reimbursement for employees of Subcontractors, at any tier, who have not
established their principal residence (as defined by the Internal Revenue
Service) in Los Alamos or the surrounding commuting area shall not exceed the
Federal Travel Regulation (FTR) Maximum Per Diem Rates for Los Alamos County,
New Mexico that are in effect at the time the travel expenditures are incurred
by the employees, subject to the constraints listed below. Lodging and Meal and
Incidental Expense (M&IE) (Per Diem) reimbursement for employees of
Subcontractors, at any tier performing work pursuant to a task order at a work
location other than Los Alamos National Laboratory shall not exceed the FTR
Maximum Per Diem Rates for the locality of the work location.

 

(a)                                  If
an employee has rented or leased an apartment or other similar long-term
accommodations, lodging reimbursement shall not exceed actual lodging cost and
shall in no case exceed the FTR Maximum lodging amount per day. If more than
one employee is sharing the lodging, the reimbursement per employee shall not
exceed their proportionate share of the lodging expenses up to the same share
ratio of the maximum daily lodging rate.

 

(b)                                 Employees
renting or leasing an apartment shall be entitled to Meal and Incidental
Expenses reimbursement not exceeding 55% of the FTR M&IE rate per day.

 

(c)                                  Employees
utilizing commercial lodging facilities (motel, hotel, bed and breakfast, etc.)
shall be entitled to reimbursement of actual lodging expenses up to the FTR
Maximum loading amount and M&IE rate per day in effect at the time such
expenses are incurred.

 

(d)                                 Per
diem will not be payable to employees who obtain lodging from friends or relatives
(including members of the immediate family) with or without charge unless the
host actually incurs additional costs in accommodating the employee and the
additional costs are substantiated by the employee and are determined to be
reasonable by the Laboratory. Neither costs based on room rates for
conventional lodging in the area nor flat “token” amounts will be considered as
reasonable.

 

(e)                                  Per
diem shall not be payable for workdays in which less than half of the
prescribed daily working hours have been worked.

 

(f)                                    Legal
Federal Government holidays and weekends or other scheduled non-workdays are
considered non-workdays. Employees will be considered to be in a per.
diem status on non-workdays except:

 

13

 

1.                                       when
they return to their principal residence or;

 

2.                                       when
they are in a leave status at the end of the workday before the non workday and
at the beginning of the workday following the non-workday and the period of
leave on either of those workdays is more than one-half of the prescribed
working hours for that day.

 

(g)                                 Per
diem shall not be payable for more than two non-workdays in cases where leave
of absence is taken for all of the prescribed working hours between the
non-workdays.

 

(h)                                 Employees
who must travel to Los Alamos or other locations from their principal residence
shall be entitled to reimbursement for the cost of the trip from their
principal residence to the work location at the beginning of their assignment
under a task order and for the cost of the trip from the work location to their
principal residence at the completion of their assignment under a task order.

 

(i)                                     Travel
between two work locations required to perform a task order will be
reimbursable in accordance with the same provision as described in paragraph h.

 

(j)                                     Receipts
supporting all reimbursements, other than M&IE, claimed shall be submitted
to support invoices than include such reimbursements.

 

12.                                 Priority
Rating

 

This Agreement is assigned a priority rating of DO-E-2 and is certified
for national defense under the provisions of the Defense Priorities and
Allocation System (DPAS) regulation (15 CFR 350). You are required to follow
the provisions of the DPAS regulation in obtaining controlled materials and
other products and materials needed to fill the requirements of task orders
issued pursuant to this Agreement.

 

13.                                 Safety
and Health Requirements

 

See Appendix D for additional requirements.

 

A.                                   Definition.
For the purposes of this Agreement, the University’s safety-and health
requirements are:

 

(1)                                  The
U.S. Department of Labor’s Occupational Safety and Health Standards, 29 CFR
1910 and Safety and Health Regulations for Construction, 29 CFR 1926 and

 

(2)                                  Such
other safety and health requirements as are specified in this subcontract.

 

14

 

B.                                     Subcontractor’s
Responsibilities for Safety and Health

 

(1)                                  The
Subcontractor shall be responsible for the safety and health performance of its
lower-tier Subcontractors and for ensuring that all of its workers and its
lower-tier Subcontractors’ workers on-site at the Laboratory comply with the
Subcontractor’s Safety Program.

 

(2)                                  The
Subcontractor shall be responsible for all claims, demands, causes of action,
and suits, of whatever nature, and for all fines, penalties, and monetary
damages assessed by any regulatory authority, resulting from noncompliance at
the site with the University’s safety and health requirements or the
Subcontractor’s Safety Program, and the Subcontractor shall indemnify and hold
harmless the University from all such claims, demands, causes of action, suits,
fines, penalties, and monetary damages.

 

C.                                     Stop
Activity

 

The Subcontractor shall ensure that all workers are informed that they
should stop work activity if:

 

(1)                                  An
imminent danger exists;

 

(2)                                  A
change in work conditions may impact worker health and safety or the
environment;

 

(3)                                  An
existing environment, safety or health hazard cannot be controlled; or

 

(4)                                  A
new environment, safety or health hazard is identified.

 

D.                                    Subcontractor’s
Safety Program

 

The Subcontractor shall establish and maintain a Safety and Health
Program approved by the University. The Program shall protect personnel from
inherent hazards, damage to property, and prevent unnecessary work interruptions
due to accidents or deficiencies of the regulations. The Subcontractor shall
submit it’s Program for review and approval no later than ten days after this
agreement is awarded. The approval is granted upon the findings that the
Program is in strict compliance with the local, state, and federal safety and
health requirements. On-site work shall not be initiated until the approval
process has been completed. The approved Program shall be read and made readily
available to all on site employees.

 

The Subcontractor’s Safety Program documentation includes the
following:

 

(1)                                  Health
And Safety Plan (HASP).

 

(2)                                  Site
Specific Health And Safety Plan (SSHASP). The Subcontractor shall submit a
SSHASP that identifies the hazards associated with the work tasks and the
control measures for all activities. The Subcontractor or their 

 

15

 

authorized representative must sign the SSHASP. The signature is an
acknowledgement that the Subcontractor concurs with safe work practices and
will require employee compliance with local, state, and federal safety and
health requirements. Lower-tier Subcontractors will also be required to sign
the SSHASP.

 

The SSHASP shall include:

 

(a)                                  University
identified site specific hazards and controls;

 

(b)                                 The
Subcontractors task specific hazards associated with specific job functions and
their controls;

 

(c)                                  University
or Occupational Safety and Health Administration (OSHA) specific permit
requirements;

 

(d)                                 University
and OSHA specific training requirements; and

 

(e)                                  Site
drawings, as-built drawings, or other documentation to establish protective
measures required by this agreement or regulatory agency.

 

(3)                                  SSHASP
Changes or Modifications. The Subcontractor shall revise the SSHASP when a work
activity has changed or when new or unexpected hazards are introduced.
Modifications are also required when the original scope of work changes. The
Subcontractor shall not conduct any work activities until the SSHASP has been
approved.

 

(4)                                  Confined
Space Entry. The Subcontractor must have a confined space entry plan for
activities that contain:

 

(a)                                  A
hazardous atmosphere;

 

(b)                                 a
material that presents an engulfment hazard;

 

(c)                                  an
entrapment hazard; or

 

(d)                                 any
other serious health or safety hazard.

 

(5)                                  Discipline
and Discharge. The Subcontractor shall provide a description of the procedures
for removal of careless or incompetent employees.

 

E.                                      Training
Requirements.

 

The Subcontractor shall be responsible for using qualified personnel
and for providing appropriate training to its personnel, in accordance: with
the following requirements:

 

16

 

(1)                                  In
cases where individuals require specialized training, the Subcontractor shall
provide copies of training certificates and shall certify that the individuals
are qualified to perform their jobs.

 

(2)                                  The
Subcontractor shall train workers on the contents of the site and task specific
AHA, inform workers of site and task hazards and controls during a walkdown of
the-work-site, and conduct a pre job safety briefing for all new work, as
needed.

 

(3)                                  The
Subcontractor shall be responsible for utilizing trained personnel for the
duration of the project. Site-specific training shall be scheduled by the
University as required to support work scopes and as requested by the
Subcontractor. The University will provide the following training of
Subcontractor employees, when required for performance of task order
requirements, at no charge to the Subcontractor.

 

(a)                                  General
Employee Training (GET) - 8 hours

 

(b)                                 Radiation
Worker I (Radworker I) - 16 hours

 

(c)                                  Radiation
Worker 11 (Radworker II) - 16 hours

 

(4)                                  The
University will make reasonable efforts to provide additional training to
Subcontractor employees on request. The Subcontractor will be responsible for
all cost related to this additional training, the Subcontractor shall be
responsible for providing trained employees at no additional cost to the
University or delay in schedules.

 

(5)                                  All
work classifications requiring certification or training must be maintained at
the Subcontractor’s local site to facilitate inspection by the University.

 

(6)                                  Before
a LANL badge will be issued, all Subcontractor employees who perform work on
LANL premises for more than 10 workdays during a 12-month period or will
require unescorted access to nuclear facilities or radiological controlled
areas must successfully complete LANL’s General Employee Training course, by
passing the test after taking the class or studying the written materials.
Subcontractor employees with current GET badges from other DOE sites may obtain
a LANL GET badge by reading LANL-specific material.

 

(7)                                  Subcontractor
employees who will require access to radiological or contamination areas must
successfully complete the LANL 16-hour Radiological Worker I or II Courses by
passing the practical and written examinations after taking the class or
studying the written materials. Retraining every two years is required.
Subcontractor employees with current Radworker badges from other DOE sites may
obtain LANL 

 

17

 

Radworker badges by presenting the DOE badge and reading LANL specific
manual.

 

F.                                      Deliverables.

 

The Subcontractor must submit the following to the University Contract
Administrator:

 

(1)                                  A
copy of the Employers First Report of Injury or Illness (New Mexico Workers
Compensation Administration Form IA-1) within 24 hours of submitting the
form to the State of New Mexico.

 

(2)                                  Notification
of the occurrence of any incident that results in either work-related illness
or injury to personnel, or loss or damage to Government, University,
Subcontractor, or private property loss or damage as a result of work pursuant
to this Agreement, and within 24 hours submit an Individual Accident/incident
Report (U.S. DOE-form F5484.X).

 

(3)                                  Within
5 working days after the end of each month, a Monthly Man-Hours Report (BUS-5-5
Form 2).

 

G.                                     Injury
Reporting.

 

A Subcontractor employee who is injured or becomes ill on-site during
normal working hours should report to the LANL Occupational Medicine Facility
for evaluation and possible treatment. The Subcontractor shall immediately
report any injury to an employee on-site to the University Contract
Administrator by telephone, fax, e-mail, or directly. The Subcontractor shall
report to the University Contract Administrator any possible exposure to a
chemical or air contaminant as a result of an unanticipated event (e.g., spill)
or routing operations (e.g., lead or asbestos) and any sampling that indicates
an OSHA or ACGIH action level, permissible exposure limit, ceiling, short-term
exposure level or biological testing (e.g., blood lead) has been exceeded.

 

H.                                    Facility
Specific Requirements

 

If additional controls, permits, or programs are required by the
Facility Manager, the must be submitted by the Subcontractor and approved by
the University.

 

14.                                 Applicability
of Organizational Conflicts of Interest

 

The requirements for each task order contemplated to be issued under
this agreement are subject to review for Organizational Conflicts of Interest.
When determined to be appropriate by the Organizational Conflicts of Interest
approving official, Clause B59 of the General Provisions, entitled “Organizational
Conflicts of Interest” will be cited in the task order as being applicable to
the task order.

 

18

 

15.                                 Performance
Evaluations

 

The Subcontractor will be evaluated, using the performance evaluation
format included as Appendix K to this subcontract, by the University
periodically during the performance of task orders issued pursuant to this
Agreement in the areas of Schedule Performance, Work Products and Program
Implementation, Cost Performance, and Safety Performance. A minimum of one
Subcontractor Performance Evaluation Report will be prepared for each task
order; the Subcontractor will be allowed an opportunity to review and comment
on the contents of each report. Any comments by the Subcontractor must be
submitted to the University Contract Administrator within 30 days from the date
of transmittal of the report to the Subcontractor. Upon receipt of any comments
from the Subcontractor within the 30-day period, the University Contract
Administrator will attempt to reconcile the comments with the report contents.
A report may or may not be changed as a result of the Subcontractor’s comments,
however, comments will be retained with the official file copy of the
Performance Evaluation Report. If no comments have been received by the
University Contract Administrator after the passage of 30 the report will be
considered accepted by the subcontractor. The Subcontractors Small Business
Subcontracting Plan, Appendix L, and Northern New Mexico Development goals,
Appendix C, will be evaluated annually.

 

16.                                 Documented
Quality Assurance and Inspection System

 

The Subcontractor maintain a documented quality assurance and
inspection system acceptable to the University covering the supplies and
services to be furnished under task orders issued pursuant to this Agreement.
The Subcontractor shall tender to the University for acceptance only supplies
and services that have been produced and inspected in accordance with this
system. Records of Quality Assurance inspection by the Subcontractor shall be
kept complete and available to the University during the term of this Agreement
and for such longer period as specified elsewhere herein. The University may
perform reviews and evaluations of Subcontractor records and facilities as
reasonably necessary to ascertain compliance with this clause. The right of
review, whether exercised or not, does not relieve the,
Subcontractor of the obligations under the Agreement. A provision allowing the
University to review and evaluate facilities and records of lower-tier
Subcontractor’s shall be included in all lower-tier subcontracts under this
Agreement. Once Approved, The Subcontractor’s Quality Assurance and Inspection
Plan shall be incorporated into the subcontract as Appendix M.

 

17.                                 Qualification
and Certification of Personnel and Staff

 

The Subcontractor’s personnel and staff shall have the qualifications
and certifications as defined in the University’s specifications to perform the
processes associated with performance of task orders issued pursuant to this
Agreement. Qualification and certification records shall be available for
review by the University upon request.

 

18.                                 Implementation
of General Provision Clause A26

 

Data contained on pages of the Subcontractor’s proposal dated December 6,
2001 is exempt from the provisions of General Provision Clause A26 entitled “Rights
in Proposal Data.”

 

19

 

19.                                 Security

 

The subcontractor’s personnel and staff shall comply with all
applicable Security regulations.

 

20.                                 Extension
After performance

 

Notwithstanding any other article of this subcontract, the
University may require the subcontractor to continue to perform the services
required by this subcontract on the same terms and conditions, except as
otherwise noted in this article for up to twelve (12) calendar months
following the expiration of the subcontract period. The Contract Administrator
will furnish written notice to the subcontractor at least fifteen (15) days
before this subcontract or any extensions thereof is to expire; provided however,
that any extensions of services pursuant to this article shall be for one
or more calendar months. An equitable adjustment of this subcontract shall be
negotiated in the event that this article is exercised.

 

21.                                 Phase
Out (Transition)

 

The subcontractor shall be responsible for development of a phase out
transition plan. The plan shall include a transition milestone schedule and
shall be delivered to the contract administrator following the third full
subcontract year after subcontract award. The plan will cover licensing
requirements and clarify all necessary issues and coordination efforts with any
successor subcontractor, to establish mutually agreeable steps for phase out
and phase in of the operations. The Subcontractor shall work diligently with the
University, and the incumbent Subcontractor to facilitate a smooth transition
and transfer of responsibilities to this Subcontract.

 

22.                                 Indefinite
Quantity

 

A.                                   This
is an indefinite-quantity Subcontract for the supplies or services specified,
and effective for the period stated, in the Schedule. The quantities of
supplies and services specified in the Schedule are estimates only and are
not purchased by this Subcontract.

 

B.                                     Delivery
or performance shall be made only as authorized by orders issued in accordance
with the Ordering clause. The Subcontractor shall furnish to the University,
when and if ordered, the supplies or services specified in the Schedule up
to and including the quantity designated in the Schedule as the “maximum.”
The University shall order at least the quantity of supplies or services
designated in the Schedule as the “minimum.”

 

C.                                     Except
for any limitations on quantities in the Schedule, there is no limit on the
number of orders that may be issued. The University may issue orders requiring
delivery to multiple destinations or performance at multiple locations.

 

D.                                    Any
order issued during the effective period of this Subcontract and not completed
within that period shall be completed by the Subcontractor within the 

 

20

 

time specified in the order. The Subcontract shall govern the
Subcontractor’s and University’s rights and obligations with respect to that
order to the same extent as if the order were completed during the Subcontract’s
effective period; provided, that the Subcontractor shall not be required to
make any deliveries under this Subcontract after July 15, 2009.

 

SECTION G
- GENERAL PROVISIONS

 

1.                                       Definition
of terms.

 

The term “subcontract” as used in the General Provisions and Additional
General Provisions documents cited below when used in conjunction with a task
order issued pursuant to this Agreement means the task order. The use of those
terms do not change the nature of this task ordering Agreement or any rights or
obligations hereunder.

 

2.                                       General
Provisions consisting of all clauses in Los Alamos National Laboratory Form Number
7500, July 2000 edition, and appendix A to Form 7500, July 2000
addition, are incorporated into this Task Ordering Agreement by Reference, and
into any Task Order awarded pursuant to this agreement.

 

All clauses listed below from Section B of Form 7500 are
incorporated into this Task Ordering Agreement and are applicable to all task
orders issued pursuant to this agreement.

 

	
  B1

  	
  B13

  	
  B32

  	
  B46

  	
  B64

  
	
  B2

  	
  B14

  	
  B35

  	
  B47

  	
   

  
	
  B3

  	
  B17

  	
  B36

  	
  B48

  	
   

  
	
  B5

  	
  B18

  	
  B38

  	
  B53

  	
   

  
	
  B6

  	
  B22

  	
  B43

  	
  B54

  	
   

  
	
  B8

  	
  B25

  	
  B44

  	
  B55

  	
   

  
	
  B10

  	
  B29

  	
  B45

  	
  B59

  	
   

  

 

Additional clauses in Section B of Form 7500, clauses in
Sections C, and E of Form 7500 that apply to individual task orders shall
be cited in the task orders.

 

21

 

APPENDIX A — REPORT PREPARATION INSTRUCTIONS

 

These instructions apply to all formal reports (i.e., other than letter
reports or those specifically identified in the subcontract schedule as
informal reports)- called for in Section B of the Subcontract schedule.

 

1.                                       Reports
shall fairly and completely describe the efforts applied to and the results
obtained toward the achievement of the objectives of the work called for by the
Subcontract. If an objective is not accomplished, such failure shall be fully
documented and explained in the report.

 

2.                                       Reports
shall be in the following format:

 

a.                                       A
brief abstract describing the overall objective(s) of the work effort and the
results attained toward achieving the objective(s).

 

b.                                      A
statement of each objective and description of the effort performed and
accomplishments toward achieving the objective.

 

c.                                       A
list of any publication or any other information release made of material
developed or maintained through the performance of the subcontract.

 

d.                                      Any
other information pertinent to the progress and/or accomplishment of the
subcontract objectives.

 

22

 

APPENDIX B

 

June 11,2001

 

STATEMENT OF WORK

 

TECHNICAL SERVICES IN SUPPORT OF WASTE
MANAGEMENT

ACTIVITIES AT LOS ALAMOS NATIONAL LABORATORY

 

1.0                                 INTRODUCTION

 

The Regents of the University of California, operating the Los Alamos
National Laboratory (LANL), for the Department of Energy, hereafter referred,
as the “University” is a multi-program Research and Development Facility. The
principal missions of LANL include research, design, development, and analysis
of nuclear weapons components; national interest research programs; energy and
environmental research; and environmental management. The LANL facility
consists of 49 technical areas (TAs). A number of these TA’s generate
radioactive (TRU & LLRW), chemical, hazardous, and mixed (hazardous +
radioactive) wastes as a result of research and development activities, processing
and recovery operations, and decontamination and decommissioning (D&D)
projects.

 

The Facility and Waste Operations Division (FWO) is responsible for the
management of radioactive, hazardous, chemical, and solid (Sanitary) wastes
generated by the laboratory in the performance of its mission. The two groups
within FWO (Solid Waste Operations and Waste Facility Management) are charged
with the responsibility for managing this waste. Nuclear Materials Technology
(NMT) Division operates the TA-55 Plutonium Facility and the Chemical &
Metallorgical Research Facility. Within this Division, NMT-7 provides waste
management support for these facilities. The Environmental Science and Waste
Technology (E) Division, in addition to other responsibilities, is responsible
for the Transuranic Waste Certification-Pre Division’s Environmental Technology
group is specifically responsible for this activity. All of these groups
require support services for expert waste management technical support in the
areas of regulatory compliance, environmental compliance, safety compliance,
quality assurance / quality control, waste management program support, waste
management technical support, on-site technical support, simulation modeling,
Transuranic Waste Program support, and training support.

 

2.0                                 BACKGROUND

 

FWO is responsible for oversight to ensure the safe, compliant, and
efficient management of all waste generated as a result of activities at the
laboratory. Within FWO, two separate groups provide functional waste management
support to the laboratory. These groups are Solid Waste Operations (SWO) and
Waste Facility Management (WFM).

 

Solid Waste Operations (FWO-SWO) is responsible for managing the
receipt, characterization, storage, processing, treatment, transportation, and
disposal of all solid waste generated by Laboratory-related activities in full
compliance with Federal and State laws and regulations and 

 

23

 

DOE orders. Waste is managed in a safe and efficient manner, which
reduces risks to the public, workers, and the environment. The types of wastes
handled by SWO includes solid (sanitary) waste, New Mexico Special Waste, RCRA
hazardous waste, TSCA regulated wastes, chemical waste, low-level radioactive
waste, TRU waste, and low-level and TRU mixed wastes.

 

To accomplish its responsibilities SWO operates a number of waste
management facilities. These facilities include:

 

•                                          A
low-level radioactive waste disposal facility, located in TA-54 Area G, with a
disposal authorization granted and a performance assessment approved by DOE HQ;

 

•                                          A
low-level, and TRU storage facility in TA-54 Area G;

 

•                                          A
New Mexico permitted TSDF for the storage of hazardous waste, low-level mixed
waste and TRU mixed waste located in TA-54 Area L & G;

 

•                                          An
EPA permitted TSCA storage facility in Area L;

 

•                                          A
New Mexico permitted asbestos transfer facility located in TA-54 Area J;

 

•                                          An
exempt Material Recycle Facility for the removal of recyclable and prohibited
materials and the processing and baling of the laboratories solid waste; and

 

•                                          A
Radioactive Decontamination and Recycling Facility located in TA-54.

 

Waste Facility Management (FWO-WFM) is responsible for the management
of all radioactive waste management facilities operated by FWO. In addition,
WFM is responsible for the collection and treatment of radioactive contaminated
and potentially contaminated water-based waste generated by Laboratory related
activities in full compliance with Federal and State laws and regulations and
DOE orders. To effectively manage this waste, separation processes are used to
concentrate the radioactive constituents into solids. The solids are either
disposed of as low-level radioactive waste at TA-54 Area G, or stored as TRU
waste at TA-54 Area G pending final disposal at WIPP. The treated water is
discharged into Mortandad Canyon under an EPA NPDES permit. Most waste is
received through a network of buried pipelines, generally referred to as the
radioactive liquid waste collection system. 
Some radioactive liquid waste is, however, transported to the treatment
facility by truck.

 

As the Facility Manager, WFM is responsible for:

 

•                                          Determining
waste management facilities operating limits through the hazard analysis
process including the development of Safety Analysis Reports, Development and
maintenance of Area G Performance Assessment under DOE 0 435.1, USQ
determinations, and other activities associated with the facilities
Authorization Basis;

 

•                                          Efficient
and effective maintenance of the waste management facilities structures,
systems, and components capabilities and assets;

 

•                                          Training
and qualification of waste management personnel;

 

24

 

•                                          Emergency
Preparedness at waste management facilities;

 

•                                          Quality
Assurance, Industrial Safety, and Radiological Protection activities in support
of waste management activities.

 

•                                          The
authorization of new or expanded work activities within the Waste Management
Facilities.

 

To accomplish its radioactive liquid waste treatment responsibilities,
WFM operates a number of waste management facilities. These facilities include:

 

•                                          The
Radioactive Liquid Waste Treatment Facility at TA-50;

 

•                                          The
DP plant located at TA-21 building 257; and

 

•                                          The
Radioactive Liquid Waste system at TA-53.

 

The LANL organization responsible for implementation of the Transuranic
(TRU) Waste Characterization/ Certification Program (TWCP) is the Environmental
Science and Waste Technology (E) Division, Environmental Technology Group
(ET). The LANL TWCP Site Project Manager in E-ET is responsible for overseeing
all TWCP activities at LANL.

 

The TWCP consists of personnel who sample and analyze waste; validate
and report data; waste certification; transportation; and provide project
management, quality assurance, audit and assessment, training and records
management support, all in accordance with established requirements for
disposal of TRU waste at the Waste Isolation Pilot Plant (WIPP) facility.

 

TWCP personnel characterize TRU waste on a waste stream basis by obtaining
chemical, radiological, and physical data. A waste stream is defined as a waste
material generated from a single process or activity that is similar in
material, physical form, and hazardous constituents. The TWCP characterizes and
certifies retrievably stored and newly generated TRU waste using acceptable
knowledge, testing, sampling, and analytical techniques to meet specific data
quality objectives.

 

The TWCP operates under the Quality Assurance (QA) Program outlined by
the Carlsbad Area Office (CBFO), the WIPP Waste Acceptance Criteria and the
WIPP Resource and Recovery Act (RCRA) Permit. (The WIPP Waste Acceptance
Criteria and the WIPP Resource Recovery Act Permit can be accessed at
WWW.Wipp.carlsbad.nm.usi) The provisions of the program apply to all programs
and projects managed by the CBFO which require a QA program including activities-related-to-waste-,
regulatory-compliance, and nuclear safety. This program is developed and
maintained through an ongoing process that applies the varied QA program
criteria. The program delineates the quality contributions expected of all
personnel and encourages active participation in implementing the QA program.

 

NMT-7 is the centralized waste management activity for both the TA-55
Plutonium Facility and the Chemical & Metallurgical Research Facility.
These facilities are one of the major operational and research &
development facilities within LANL. NMT-7 is the infrastructure support
organization for the major waste generator within the Laboratory and generates
considerable 

 

25

 

quantities of TRU, LLRW, chemical, hazardous, and mixed wastes. The CMR
facility is currently undergoing extensive modifications. As a result, NMT-7 is
responsible for the management of D&D waste generated as a result of this
activity. The work described herein, may be coordinated by the Contract
Administrator through NMT-7, to supply direct support to other NMT Groups
operating within TA-55 and CMR.

 

3.0                                 SCOPE

 

The Subcontractor shall in accordance with the terms and conditions of
this Subcontract and in response to. Task Orders that will be issued
by the University provide regulatory and technical support to FWO-SWO, FWO-WFM,
E-ET, and NMT-7 in the following areas:

 

•                                          Regulatory
Compliance

 

Provide regulatory review, analysis, and evaluation of conceptual
designs, operational plans, procedures, and other applicable documents.
Preparation and revision of waste management technical, management, and other
applicable documents dealing with regulatory issues. Provide reports, studies,
and analysis of new or existing regulatory requirements and their effect on
waste management operations at the Laboratory.

 

•                                          Environmental
Compliance

 

Provide environmental review, analysis, and evaluation of conceptual
designs, operational plans, procedures, and other applicable documents.
Preparation and revision of waste management technical, management, and other
applicable documents dealing with environmental issues. Perform environmental
audits and appraisals to evaluate conformance to RCRA, TSCA, NMED, DOE and
laboratory requirements. Provide analysis of existing and new environmental
regulations pertaining to waste management operations. Evaluate and analyze new
and current Federal and State Permit requirements and assist in the preparation
of modifications to existing permits. Provide technical support for the
on-going compilation of waste management facility environmental and operational
surveillance data and conduct an analysis of trending of the data using
existing databases. Provide a review of potential new waste streams and other
issues for their impact on documents such as the Waste Acceptance Criteria and
the Performance Assessment. Provide support in the maintenance of Area G’s
Performance assessment which may include conducting analysis to reduce
uncertainties, review on-going and proposed disposal operations with the
scenarios and assumptions used in the Performance Assessment to determine
potential effects on disposal site performance.

 

•                                          Safety
Compliance and Oversight

 

Provide support in the implementation of the Integrated Safety
Management System (ISMS) process. Provide safety review, analysis, and
evaluation of conceptual designs, operational plans, procedures, and other
applicable documents. Preparation and revision of waste management technical,
management, and other applicable documents dealing with safety issues. Perform
assessments and audits of waste management activities to ensure compliance with
ISM principles. Provide reports, studies, and analysis of new or existing
safety requirements and their 

 

26

 

effect on waste management operations at the laboratory. Provide
technical advice and assistance in the area of safety to waste management
activities.

 

•                                          Quality
Assurance / Quality Control

 

Provide support in the preparation of quality assurance program plans
and quality improvement processes in accordance with DOE Order 414.1A. For some
of the work covered by the Statement of Work, the subcontractor may be subject
to the requirements of 10 CFR 830.120 and enforcement actions under 10 CFR 820.
The Specific Task Order that may be issued for this type work, will identify
when the Subcontractor is subject to 10 CFR 830.120 and the enforcement action
under 10 CFR 820.

 

Development and implementation of associated document control and
records management programs. Perform assessments and audits to measure quality
and process effectiveness. Preparation and implementation of associated QAIQC
procedures, plans, and studies. Provide quality assurance review, analysis, and
evaluation of conceptual designs, operational plans, procedures, and other
applicable documents. Preparation and revision of waste management technical,
management, and other applicable documents dealing with quality assurance
issues. Develop audit plans, conduct, and document vendor audits of waste management
facilities, service companies and equipment suppliers. Develop plans, programs,
and procedures for the receipt inspection of vendor-supplied equipment,
services, and materials.

 

Prepare and/or review plans and procedures, prepare assessment or surveillance
checklists, perform assessments or surveillance’s, assist in closure of
deficiencies or findings from internal or external assessments, perform trend
analyses, update calibration reports, assist with software quality assurance,
perform batch data report reviews, and evaluate revisions to regulatory agency
or DOECBFO programmatic documents and assess the impacts of these changes to
the TWCP. One draft, one review cycle, and one final will be provided for any
documents developed under this task.

 

Support the TWCP project office with project level reviews, validation
of batch data reports, compilation and review of waste stream summaries, waste
container reports, and other required reports. Assist the TWCP Site Project
Manager with reconciliation of data quality objectives (DOO), UCL 90
calculations, and other similar functions. One draft, one review cycle, and one
final will be provided for any documents developed under this task.

 

Assist the TWCP staff with WIPP Waste Analysis Plan, WIPP Waste Acceptance
Criteria, and Quality Assurance Program Document compliance evaluation. Assist
with updating of TWCP and facility procedures and plans based on the compliance
evaluations.

 

•                                          Waste
Management Program Support

 

Provide waste management programmatic review, analysis, and evaluation
of conceptual designs, operational plans, procedures, and other applicable
documents. Preparation and revision of waste management technical, management,
operations, and other applicable documents, studies, and reports as it relate
to waste management programmatic activities. Develop and implement program
management support systems, including but not limited to budget 

 

27

 

estimating, cost tracking, document control and records management,
project management, and program planning.

 

•                                          Waste
Management Technical Support

 

Provide waste management technical review, analysis, and evaluation of
conceptual designs, operational plans, procedures, and other applicable
documents. Preparation and revision of waste management, technical and
management documents, and other applicable documents. Provide evaluation and
analysis of new or current waste management technologies that may have
applicability to the laboratory. Conduct evaluations of current waste
management facilities, systems, processes, and operations to identify
improvements in safety, compliance, effectiveness, efficiency, and cost.
Provide technical support on generator certification program including the
review of generator documentation, waste volume projections, and conducting of
implementation verification audits. Provide assistance in the radiological,
chemical, and physical characterization of generator waste. Provide technical
support in the development of facility operations and maintenance programs for
waste management facilities. Provide technical assistance in the development of
waste acceptance criteria, sampling and analysis plans, hazard control plans,
preparation of standard operating procedures (SOP’s) work instructions (WI),
and detailed operating procedures (DOP’s) for waste management operations.

 

•                                          On-Site
Technical Support

 

As required and for limited duration provide experienced and
technically qualified personnel to assist in waste management operational activities
at the laboratory. Task orders awarded, will include specific requirements and
deliverables against scheduled milestones.

 

•                                          Training
Support.

 

Provide support in the performance of job task analyses and
identification of OSHA, RCRA, DOE, and Laboratory training requirements for
waste management personnel. Design and development of associated lesson plans
and course materials. Provide classroom training in areas relevant to solid,
hazardous and radioactive waste management. Provide support in waste management
personnel qualification documentation.

 

•                                          Simulation
Modeling and. Database Support

 

Develop simulation models to support waste management reengineering and
aqueous recovery processes using EXTEND and SDI industry software. The model
shall be designed to query unclassified inventory data. Required model output
shall include process consequences in terms of actinides recovered, waste
generated, cost, and personnel exposure (dose) for iterative postulated
act-concentration-based discard limits. Software quality assurance procedures
shall meet DOE G 200.1-1, Software Engineering Methodology. Support the
development, population, and update of databases in efforts to streamline the
TWCP characterization and certification activities. Support the development,
population, and update of databases in an effort to improve or expand the
management of TSDF or liquid waste processing activities.

 

28

 

•                                          Material
Removal

 

Support the material removal project at the CMR building. Identify,
categorize, and document all items to be removed. Create an inventory list by
the use of barcode and electronic databases. On a priority bases begin removing
the identified items. Maintain compliance with Laboratory and DOE facility
requirements for safety and health. Assure compliance with state and federal
regulations. Coordinate with in-house technical groups to assure minimal
impacts to on-going operations. Although this task is specifically designed for
the CMR building, other similar facilities may require legacy material removal
during the course of this Scope of Work.

 

•                                          Transuranic
Waste Program Support

 

Support the Site Project Manager with updates
and revisions to the TWCP Sampling Plan. 
Assist the Site Project Manager with TRU waste stream designations,
querying existing databases, assigning matrix parameter categories to waste
containers, and reviewing characterization data against Sampling Plan
information. One draft, one comment cycle, and one final of the Sampling Plan
will be provided.

 

Support the development of interface
documentation (TWID) for LANL TRU-Waste generators. This task will require an
active “Q” clearance and will involve direct communication and ma ‘oft of LANL
TRU waste generators. One draft, one review cycle, and one final will be
provided for any documents developed under this task.

 

Support the LANL TWCP Waste Certification Officer with WAC compliance
verification, Certification Plan maintenance, WWIS data input, etc.

 

Support the TWCP Project Office with work planning activities,
identifying waste containers in storage that require characterization, etc.

 

Support TWCP in the acceptable knowledge (AK) development process
including compilation, review, documentation and submission of AK Summary
Reports for specified waste streams. Also included are the resolution of AK
discrepancies and compilation of the auditable AK records package.

 

4.0                                 APPLICABLE
DOCUMENTS

 

The following is a list of regulations and documents applicable to work
performed under this procurement. Subcontractor shall be experienced and
knowledgeable in each of these documents.

 

4.1                                 Federal
Regulations

 

•                                          Atomic
Energy Act, as amended (AEA)

 

•                                          LLRW
Policy Act, as amended

 

•                                          National
Environmental Policy Act (NEPA)

 

•                                          Toxic
Control Substance Act (TSCA)

 

•                                          Federal
Facilities Compliance Act (FFCA)

 

29

 

•                                          Resource
Conservation and Recovery Act (RCRA)

 

•                                          Hazardous
and Solid Waste Amendments Act (HSWA)

 

•                                          Comprehensive
Environmental Response, Compensation, and Liability Act (CERCLA)

 

•                                          Clean
Water Act (CWA)

 

•                                          Superfund
Amendments and Reauthorization Act (SARA)

 

•                                          10
CFR Part 20 Subpart K & Appendix G Standards for Protection
Against Radiation

 

•                                          10
CFR Part 61 Licensing Requirements for Land Disposal of Radioactive Waste

 

•                                          10
CFR Part 71 Packaging and Transportation of Radioactive Materials

 

•                                          10
CFR 830.120 Quality Assurance

 

•                                          10
CFR 835 Occupational Radiation Protection

 

•                                          29
CFR 1910 Occupational Safety and Health Standards

 

•                                          29
CFR 1926 Safety and Health Regulations for Construction

 

•                                          40
CFR Subchapter F (Parts 190-195) Radiation Protection Programs

 

•                                          40
CFR Subchapter I (Parts 239-299) Solid Waste

 

•                                          40
CFR Subchapter R (Parts 700-799) Toxic Substance Control Act

 

•                                          49
CFR Chapter 1(Parts 100-185) Hazardous Materials and Oil Transportation

 

4.2                                 DOE
Orders

 

•                                          DOE
0 200.1 Information Management Program

 

•                                          DOE
0 210.1 Performance Indicators and Analysis of Operations Information

 

•                                          DOE
O 360.1 Training

 

•                                          DOE
0 414.1A Quality Assurance

 

•                                          DOE
O 420.1 Facility Safety

 

•                                          DOE
O 425.1 Startup and Restart of Nuclear Facilities

 

•                                          DOE
0 430.1A Life-Cycle Asset Management

 

30

 

•                                          DOE
O 435.1 Radioactive Waste Management

 

•                                          DOE
M 435.1-1 Radioactive Waste Management Manual

 

•                                          DOE
G 435.1-1 Implementation Guide for DOE M 435.1-1

 

•                                          DOE
O 440.1A Worker Protection Management for DOE Federal and Contract Employees

 

•                                          DOE
P 450.4 Safety Management System Policy

 

•                                          DOE
0 460.1A Packaging and Transportation Safety

 

•                                          DOE
O 460.2 Departmental Materials Transportation and packaging Management

 

•                                          DOE
0 5400.1 General Environmental Protection Program

 

•                                          DOE
0 5400.5 Radiation Protection of the Public and-the Environment

 

•                                          DOE
0 5480.19 Conduct of Operations Requirements for DOE Facilities

 

•                                          DOE
0 5480.20A Personnel Selection, Qualification, and Training Requirements for
DOE Nuclear Facilities

 

•                                          DOE
0 5480.21 Unreviewed Safety Questions

 

•                                          DOE
0 5480.22 Technical Safety Requirements

 

•                                          DOE
0 5480.23 Nuclear Safety Analysis Reports

 

•                                          DOE
0 5633.3B Control and Accountability of Nuclear Materials

 

•                                          DOE
0 6430.1A General Design Criteria

 

4.3                                 Other
Relevant Documents and Regulations

 

•                                          NMAC
Solid and Hazardous Waste Regulations

 

•                                          Laboratory
Work Smart Standards (UC Contract No. W-7405 ENG-36 Appendix G)

 

•                                          Laboratory
Implementation Requirements (LIR’s)

 

•                                          DOE/LANL
RCRA Operating Permit

 

•                                          Attachment
B, Waste Analysis Plan , to the Hazardous Waste Facility Permit (EPA No. NM48901308)
issued to the WIPP

 

31

 

•                                          U.S
Department of Energy Carlsbad Area Office, Quality Assurance Program Document (CBFO-94-1012)

 

•                                          Waste
Acceptance Criteria for the Waste Isolation Pilot Plant (DOE-WIPP 069)

 

•                                          Los
Alamos National Laboratory Transuranic Waste Quality Assurance Project Plan
(TWCP-PLAN-0.2.3-001)

 

•                                          Los
Alamos National Laboratory Transuranic Waste Quality Assurance Management Plan
(TWCP-PLAN-0.2.6-001)

 

•                                          Los
Alamos National Laboratory Transuranic Waste Interface Documents

•                                          Los
Alamos National Laboratory Transuranic Waste Characterization Sampling Plan
(TWCP-PLAN-0.2.7-001)

 

•                                          Los
Alamos National Laboratory Transuranic Waste Certification Plan (TWCP-PLAN-0.2.4-001)

 

•                                          Applicable
Los Alamos National Laboratory Transuranic Waste Certification/Characterization
Project Quality Procedures, Detail Technical Procedures, etc.

 

5.0                                 TECHNICAL
REQUIREMENTS

 

The specific technical requirements for each task shall be identified
in the Task Order document issued for each specific task within the general
task areas described in the Scope that the subcontractor is requested to
perform. For some of the work covered by this Statement of Work, the
subcontractor may be subject to the requirements of 10 CFR 830.120 and
enforcement actions under 10 CFR 820. The Specific Task order that may be
issued for this type work, will identify when the Subcontractor is subject to 10-CFR
830.120 and the enforcement actions under 1-0 CFR 820.

 

6.0                                 DELIVERABLES

 

6.1                                 Complete
monthly progress reports as required by the requestor in the Task Order that
outline by specific task the activities that have been performed to-date, the
activities that need to be performed in the future, a schedule of when
these activities will be completed, and the expected cost to complete the task.

 

6.2                                 Submit
monthly accrual information to FWO-SWO budget analyst.

 

6.3                                 Submit
other deliverables as required by the Task Order document on a task by task
basis.

 

6.4                                 Small
Business and Northern New Mexico Plans and semiannual reports.

 

32

 

7.0                                 GOVERNMENT
FURNISHED PROPERTY

 

The University may furnish the subcontractor with government furnished
property under the activities performed under a specific task order, Statement
Of Work. The types of government furnished property if any will be limited to
an area for workspace, computer access and a centrally located telephone for
use in completing each task. All government furnished property to be provided
will be specifically outline in the Task Order. For the majority of the
activities outlined in this Statement of Work it is expected that the
subcontractor would complete the requirement off-site (i.e. company offices).
The subcontractor is required to provide to the technical staff the equipment
necessary to complete the task.

 

8.0                                 SPECIAL
CONSIDERATIONS

 

Completion of assigned tasks may require travel by contractor personnel
to the WIPP, other DOE facilities, vendor facilities and other locations. The
Subcontractor shall be reimbursed for allowed travel costs associated with
performing assigned tasks when billed to LANL in accordance with the Federal
Travel Regulations geographic rates for hotels and meals.

 

33

 

APPENDIX C - NORTHERN NEW MEXICO ECONOMIC
DEVELOPMENT PLAN

 

34

 

2                                         NORTHERN
NEW MEXICO ECONOMIC DEVELOPMENT PLAN

 

The Eberline Services team understands and is committed to support Los
Alamos National Laboratory (LANL) efforts to contribute to the economic
development of Northern New Mexico (NNM). We are committed to assisting and
partnering with LANL, the Northern New Mexico Regional Development Center
(RDC), and local communities in meaningful initiatives that have long-range
economic benefits in NNM.

 

NNM economic development and corporate community stewardship is not
only a requirement under this subcontract, but also an Eberline Services
corporate value that mirrors our employees’ values. The majority of our Team’s
employees that have been proposed to support this subcontract reside in NNM. As
residents, we have a vested interest in the economic health and development of
NNM. For this reason, compliance with LANL’s NNM economic development efforts
is mutually beneficial.

 

2.1                               PURPOSE
OF THE PLAN

 

The Eberline Services Team NNM Economic Development Plan (the Plan)
identifies the resources, partnerships, and planned activities for contributing
to NNM economic development.  The Plan
demonstrates our commitment to support NNM economic development and
diversification, and corporate stewardship. 
This plan will be updated annually during the subcontract.

 

The Plan presents the following information:

 

•                                          Corporate
history, including information on past economic development efforts and our
history of achieving economic development goals

 

•                                          Plan
administration and management, outlining the roles and responsibilities of our
Economic Development Implementation Team

 

•                                          Economic
development commitments, describing the level of corporate commitment and the
total benefit, expressed in dollar-value

 

•                                          Economic
development projects, describing projects that we have selected to support,
including resources and methodology, desired outcomes, and criteria for success
or performance metrics for our commitments.

 

2.2                               CORPORATE
HISTORY

 

Eberline Services and its teaming partners, Los Alamos Technical
Associates, Inc. (LATA), Duke Engineering & Services (DE&S),
and S.M. Stoller Corporation (Stoller), have a proven track record of
supporting NNM initiatives, through our hiring and employment practices,
mentoring and educational programs, volunteer and civic outreach efforts,
charitable contributions, and regional purchases and subcontracting.

 

Eberline Services and LATA are active members of the NNM community and
have:

 

35

 

•                                          Hired
student interns from NNM Community Colleges

 

•                                          Recruited
and hired college graduates from NNM communities

 

•                                          Participated
in the Rio Grande Minority Purchasing Council

 

•                                          Contributed
to the LANL Foundation

 

•                                          Contributed
to NNM charitable organizations and events, including United Way of NNM, NNM
Community College scholarship fund, Mesa Public Library, Habitat for Humanity,
American Legion Los Alamos Chapter, Los Alamos Elks Lodge, Local Chapter of the
American Red Cross, Espanola Valley Basketball League, KRSN AM radio broadcast
station for emergency broadcast capabilities, and various Cerro Grande fire
recovery funds and efforts.

 

Our past and current subcontracts have not included specific economic
development goals or requirements, per se. 
However, our history of achieving small business and economic
development initiatives can be demonstrated by the following examples.

 

•                                          Eberline
Services has directly supported Johnson Controls Northern New Mexico’s
(JCNNM’s) economic development initiatives, working with Mr. Mike Shepherd
and Mr. Wayne Worden. As a subcontractor to JCNNM, we are strongly
committed to ensure that they meet their economic development performance goals
required under their prime contract with LANL and the University of California
(UC). In support of their goals, we have provided staff resources, third party
technical assistance, and corporate support to the Nambe cardboard recycling
efforts, NNM recycling fairs, and other community outreach events. We have supported
Mr. Shepherd with implementing projects that meet the economic development
goals, as well as tracking and reporting on those projects and goals.

 

•                                          Eberline
Services employees are directly involved in numerous charitable, educational,
and environmental volunteer activities in NNM communities. Our employees serve
as tutors for disadvantaged students with reading difficulties, provide
classroom presentations on environmental issues, serve as judges at science
fairs and as sponsors of recycling activities. We also volunteer professional
services for activities such as Household Hazardous Material turn-in days, and
design of environmental solutions to community problems.

 

•                                          We
estimate that over 90% of Eberline Services’ procurements by our Los Alamos-based
office (in White Rock) is to NNM businesses. We have procured from over 15
different companies in Los Alamos, Santa Fe, Espanola, and Pojoaque, and we
estimate our past and current NNM procurements at over $7,000 per month,
exclusive of office rental expenses.

 

•                                          Eberline
Services, under previous ownership as a large business, built a track record of
providing subcontracting opportunities to qualified small, small disadvantaged,
and women-owned small businesses. Under our current subcontract with LANL to
provide 

 

36

 

waste management support services, (Subcontract No. B4537007-8N)
we have subcontracted over $1 million of $11.6 million to small business as in
NNM. Much of this subcontracting was accomplished at a time when our company
was also a small business.

 

•                                          As
a subcontractor at the U.S. Department of Energy (DOE) Hanford site, Eberline
Services has a seven-year history of community support through charitable
contributions, civic outreach, and support to local colleges. In 2000, our
financial contributions to these communities exceeded $12,000.

 

•                                          Our
Team partner, DE&S, has a 100% compliance record meeting Economic
Development goals on their subcontracts at the Hanford site, including
contributions to local organizations and community outreach events.

 

•                                          Our
team partner, LATA, routinely contributes more than $2,000 per year to various
NNM initiatives in the areas of health and human services, education, economic
development, and the environment. LATA has been a corporate sponsor of the LANL
Foundation since its inception, contributing over $30,000 to this important
organization. LATA gives purchasing preference to the NNM small business
community and, together with its Environmental Remediation Project
subcontractors, has established a NNM investment pool (approaching $200,000 in
funds) for placement with a worthy regional business venture.

 

2.3                               PLAN
ADMINISTRATION AND MANAGEMENT

 

The Team has appointed a NNM Economic Development Implementation Team and
a Program Administrator, Ms. Camille Bustamante, responsible for the
implementation and management of the Plan. The assignment of designated roles
and responsibilities to the Implementation Team will ensure the success of the
Plan and provide it the visibility and attention that it requires.

 

To date, the Implementation Team has already acted to develop this
Plan; secure necessary corporate support, commitments, and resources; and
identify selected projects that benefit NNM. Upon award of the subcontract, our
Implementation Team will initiate efforts to execute the Plan and monitor
performance and progress. The Team will:

 

•                                          Establish
policies and procedures for implementing project initiatives, allocating
resources, scheduling and prioritizing activities, interfacing with
community/project leaders (points of contact), and tracking and reporting

 

•                                          Establish
a quality assurance program for the Plan and projects to assess progress
relative to the established performance measures and desired outcomes

 

•                                          Interface
with the Project Manager, Mr. Michael Kennicott, and the team partners to
ensure that the required support and resources are made available

 

•                                          Interface
with the RDC, community leaders, and designated points-of-contact for projects
to identify and prioritize resource allocation

 

37

 

•                                          Make
resource assignments as necessary to implement projects

 

•                                          Prepare
and submit required reports to LANL to describe the ongoing initiatives,
progress, commitments and success measures. Reports will follow the format
outlined in Request for Proposal (RFP) No. 26725-RFP-02-CQ, Attachment 5
and will be submitted semi-annually, or under another schedule as
determined by the University Contract

 

Ms. Bustamante has been identified as the Program Administrator for our
Economic Development Plan and will be responsible for administering the
program, implementing the initiatives, and tracking and reporting our progress.
Ms. Bustamante is bilingual and a long-time resident of the NNM community.
She has a proven track record with outreach and economic development projects,
as evidenced by her current role and accomplishments as the Recycling
Coordinator on Eberline Services’ subcontract with JCNNM. She works closely
with the JCNNM Economic Development Program Manager, assisting with
implementing projects and meeting the program’s NNM economic development goals.
Ms. Bustamante has worked with the Nambe Recycling Facility preparing
grant and funding proposals and conducting research to identify new markets and
recycle opportunities: She has successfully planned and implemented recycling
fairs and other community outreach events. 
Ms. Bustamante is experienced in preparing work scopes, managing
subcontractor performance, and tracking and reporting progress relative to
established performance measures.

 

As part of our Plan, Eberline Services will contribute Ms. Bustamante’s
labor to perform her role as Program Administrator. During the first year of
the subcontract, Ms. Bustamante will spend a minimum of 240 hours to
initiate and implement the program. In subsequent years (2 through 5) a minimum
of 96 hours per year will be invested in administrating the program and
ensuring its success.

 

The Implementation Team will include additional resources and
representatives from each Team partner:

 

•                                          Ms. Suzanne
Hartnett, Eberline Services

 

•                                          Mr. Robert
Edmunds, DE&S

 

•                                          Ms. Sharon
Potter, LATA

 

•                                          Ms. Denise
Gelston, Stoller.

 

2.4 
ECONOMIC DEVELOPMENT COMMITMENTS AND METHODOLOGY

 

Under this Plan, our intent is to identify and implement corporate
initiatives for NNM economic development projects that are above and beyond our
ongoing activities. The NNM economic development commitments proposed under
this plan are outlined in Table 1. Details on specific projects and initiatives
are provided below.

 

Under this Plan, our methodology to support economic development
programs in NNM includes the following:

 

38

 

•                                          Developing and expanding business relationships in NNM
through the increased regional procurements of goods and services and NNM small
business utilization.

 

39

 

Table 1. Summary of NNM Economic Development
Commitments

 

	
  Initiative(1)

  	
   

  	
  Commitment

  	
   

  	
  Benefit or Value(2)

  (Express in Dollars)

  
	
  0.Program
  Administrator

  	
   

  	
  Staffing
  by Program Administrator and Economic Development Implementation Team will be
  contributed at

  

  Year 1 Min 300 staff hours

  

  Years 2-5 Min 120 hours per year

  

  Hours will be adjusted upwards as needed to meet project requirements

  	
   

  	
  Year
  1 = $118K

  

  Years 2 through 5 =
  $?      ? Per year

  
Total Value for 5 year subcontract =
  $40 K

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1.Business
  Relationships in NNM

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1A                                NNM Small Business Subcontracting and Procurements

  	
   

  	
  A
  minimum of 10% of total task value will be subcontracted to NNM Small
  Business interests. (Equal to 50% of small business subcontracts, as
  referenced in the Small Business Subcontracting Plan)(3)

  	
   

  	
  $ 400K per year

  Total Value = $2M

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1B          Regional Purchasing/NNM Procurements

  	
   

  	
  Purchases
  of goods, supplies, and services from NNM businesses will be at $150K per
  year (based on current and expected practices and values).

  	
   

  	
  $ 150K per year.

  Total Value = $750K

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  2.                                       In-Kind Support to NNM Communities,
  Projects, or Businesses

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  2A        Nambe Recycling Facility Glass Pulverizer
  and Eco Park Project

  	
   

  	
  In-Kind
  Technical Service (professional service hours) contributed will equal to 0.5%
  (one half of one percent) of Direct Labor hours billed to tasks. A minimum of
  360 hours of professional service per year will be contributed at an
  estimated value of $18K per year, allocated among projects.(4)

  	
   

  	
  Minimum
  $18K per year

  Total Value = $90K

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  3.                                       Workforce Development, Education, and Job
  Creation

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  3A        Support to Sandoval County Jemez Valley communities,
  including City of Jemez Springs and Jemez Pueblo

  	
   

  	
  In
  Kind Technical Semite (professional service hours) contributed will be a
  minimum of 100 hours per year, estimated at per year.

  

  Training Assistance will be
  contributed to sponsor two training courses per year, estimated to cost $2K
  per year.

  	
   

  	
  $ 7K per year

  Total Value = $35K

  

 

40

 

	
  3B          NNM-Focused Recruiting, Hiring, and
  Student-Intern Program

  	
   

  	
  Financial
  Resources will be invested in a recruiting program at $8.4Kper year. Under
  the program we will commit to establish and hire two full time positions per
  year.

  

  A minimum of two
  student-intern positions (32 hr/week), will be established per year.
  Financial resources will be committed to these positions, at estimated $41.5K
  per year.

  	
   

  	
  $ 49.9K per year

  Total Value = $249.5K;

  2 jobs created;

  2 intern positions created

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  3C          Scholarship and Educational Assistance
  Program

  	
   

  	
  Financial
  Resources will be contributed to scholarships and student intern educational
  assistance.

  	
   

  	
  $ 8K per year

  Total Value (for 5 year

  subcontract) = $40K

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  4.               Civic Outreach Donations

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  4A        Support to Los Alamos or Espanola Household
  Hazardous Waste Collection Day(s)

  	
   

  	
  In-Kind
  Technical Service professional service hours contributed will be a minimum of
  4 hours per year estimated $200 per year.

  

  Volunteer Hours will be
  contributed at a minimum of 64 hours per year.

  	
   

  	
  $ 200 per year = Volunteer hours

  

  Total Value = $?K Volunteer hours

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  4B          Donations to NNM charities and community organizations

  	
   

  	
  Financial
  Resources or other donations will be contributed equal to $5K per year.

  	
   

  	
  $ 5K per year

  Total Value = $25K

  

 

(1)          Specific projects are identified and
described in Section 2.5.

 

(2)          Estimated values assume subcontract task
order awards of $4M per year, with 5-year subcontract life.

 

(3)          Refer to the Small Business Subcontracting
Plan, Section 7

 

(4)          The 0.5% of billable hours represents the
total amount of in-kind technical service hours that are committed under this
plan. This amount will be split among the projects as determined by the
Implementation Team

 

•                                          Contributing technical/professional expertise
(in-kind service) to businesses or community projects that benefit the region’s
economic development. Our Team specializes in providing high-quality
professional services in the areas of Environmental, Safety, and Health
(ES&H) management. In support of economic development projects, we will
contribute in-kind professional services in these specialty areas. These
services will provide necessary expertise to enhance ongoing business
operations, facilitate the start up of new operations and markets, and promote
environmental stewardship and protection in NNM.

 

•                                          Providing
training, education, or workforce development opportunities.

 

41

 

•                                          Providing
volunteer services, civic outreach, and charitable donations.

 

In selecting specific economic development projects for support, we
used the criteria outlined below. These criteria will also be used in selecting
future projects for the economic development initiatives.

 

•                                          Work
with the NNM RDC. Eberline Services has worked with the RDC through our current
subcontract with JCNNM, and we have found it a valuable resource for
identifying projects that benefit the NNM communities. For this Plan, we
referenced the RDC to identify specific projects that have applied for LANL
subcontractor assistance and selected specific projects for support. The
projects identified include the Nambe Recycling Facility’s (NRF’s) Glass
Purlverizer Project and Eco Park Project. As funding allows, additional or
alternate RDC projects will be supported.

 

•                                          Work
with NNM community leaders to identify Other community-based projects. To
demonstrate that our commitment goes beyond our current involvement with the
RDC, we commit to identify, and support other NNM community-based projects that
are not identified bn the RDC, but still benefit NNM. These include special
projects in the Jemez Valley (Sandoval County), the Espanola Valley, or Taos
County. Selected projects are discussed in the following section.

 

As the Plan progresses, a similar approach will be used to identify and
select future projects for support.

 

2.5 ECONOMIC DEVELOPMENT PROJECTS

 

The specific projects, programs, or initiatives that our Economic
Development Plan commits to support are described below and summarized in Table
2. The total benefit, expressed in dollar terms, is shown for each project in
Table 2. However, the actual number of projects and the level of commitment
will depend on the amount of work issued under the subcontract.

 

2.5.1 Business Relationships in NNM

 

Project IA NNM Small Business Subcontracting
and Procurements

 

Description. The
Eberline Services team is committed to NNM small business utilization for
services and goods to enhance business relationships and contribute to the
economic growth of these businesses. Through this subcontract, we will have an
opportunity to expand our use of NNM small businesses, creating lower-tier
subcontracting opportunities and long-term business alliances. Our commitment
is further described in our Small Business Subcontracting Plan in the Appendix.

 

Methodology for Implementing Our Commitment.
A minimum of 10% of the work awarded under this subcontract will be performed
by NNM small businesses through lower-tier subcontracts and business alliances.
This represents 50% of the total small business subcontracting that we commit
to under our Small  Business  Subcontracting Plan. The Economic
Development Implementation Team will maintain appropriate records, receipts,
and other documents to demonstrate and report progress toward this commitment.

 

42

 

Intended Benefit/Impact.
Enhance business relationships and contribute to the economic growth of NNM
small businesses.

 

Total Commitment.
$400K per year; $2M total value over the 5-year life of the subcontract.
(Assuming $4M per year in awarded tasks under the subcontract.)

 

Project IB: Regional Purchasing/NNM
Procurement

 

Description. Similar
to our small business commitments, the Eberline Services team is committed to
purchasing from NNM suppliers whenever technical and economically feasible. We
have an active regional purchasing program currently in place, and under this
subcontract, all team members will have the opportunity to expand our purchases
of materials, equipment, and services from regional suppliers. Under this Plan,
the Team commits to increasing our regional procurements, implementing a
program to give preference to purchasing materials, supplies, and services from
members of the NNM Supplier’s Alliance (NNMSA) whenever possible. If there is a
need that cannot be met through the NNMSA, we will work with the LANL Small
Business Office to locate other possible suppliers.

 

Methodology for Implementing Our Commitment.
An estimated $150K per year will be spent with NNM suppliers for purchases of
goods and services. This will include rental or lease expenses; purchases of
materials and supplies, equipment, and computers; travel and lodging expenses
tendered to NNM merchants; janitorial and maintenance services; and other
services. Our Implementation Team will develop a system for tracking,
reporting, and documenting qualified regional purchases maintain appropriate
records and receipts.

 

Intended Benefit/Impact.
Enhance business relationships and contribute to the economic growth of NNM
small businesses.

 

Total Commitment.
$150K per year, based on current and expected expenditures; $750K over the 5-year
life of the subcontract.

 

2.5.2 In-Kind Support fo NNM Communities,
Projects, or Businesses

 

Project 2A: Support to Nambe Recycling
Facility Glass Pulverizer and Eco Park

 

Description. The NRF
is located on and owned by the Nambe Pueblo. Eberline Services has an
established relationship with the NRF through our subcontract with 1CNNM,
providing them with professional support to identify recyding markets for their
cardboard and baleing operations. Under this plan, we commit to increasing our
partnership with the NRF to assist with the purchase, installation, and
operation of a glass pulverizer, and with the Eco Park expansion.

 

The addition of glass pulverizer equipment to the NRF would
significantly expand their operation’s capabilities and recycling
opportunities. The equipment would process tons of waste glass creating a
marketable product that would be used in landscaping and road projects. The
glass crushing operations will have a strong, positive impact on glass
recycling programs in Santa Fe, Los Alamos, and Rio Arriba Counties, and it
will result in 2-A new jobs in NNM.

 

43

 

Nambe Pueblo and the NRF currently plan to expand the recycling
facility into an Eco Park, which will provide operating space for NNM companies
that produce marketable projects from recycled materials.  In addition, the Eco Park will further expand
the recycling opportunities for the area, reducing the reliance on sanitary
landfill, and creating new manufacturing businesses.

 

For both of these projects, the NRF has specifically requested
financial resources (or assistance) for the purchase of equipment, as well as
technical assistance with operational, waste management, and ESH issues;
technical assistance developing markets for the recycled or remanufactured
materials; and assistance with funding/grant proposal requests.

 

Methodology for Implementing Our Commitment

 

•                                          Professional,
technical services (in kind services) will be contributed to the NRF in the
areas of ES&H technical support, as necessary to meet the needs of the
facility. During the first year of the subcontract, the Eberline Services team
will contribute professional service hours equal to 0.5% of the Direct Labor
hours charged to the subcontract, as described in Tables 1 and 2. An estimated
360 hours for the first year will be contributed. Professional services
provided are expected to include assistance with environmental and safety
compliance and waste management; recycling operation plans, including material collection
and handling and identifying new recycling opportunities; identifying markets
for the recycled-glass end products; and preparing cost estimates,
return-on-investment calculations and grant or funding proposal requests. All
technical services will be coordinated through the NRF project leader so as to
meet the facility needs.

 

Intended Benefit/Impact.  Expand the operations and business
opportunities of a NNM business entity; promote environmental stewardship and
resource conservation through recycling.

 

Total Commitment.
Estimated at $18K per year (estimated value assumes $4M per year in tasks
awarded) for the first year. Similar commitments are expected for Years 2
through 5 on this project or similar projects.

 

Project 2B: 
Support to other RDC Projects

 

Description:  Through the RDC, we have selected a second
(or alternative) project that will be supported (in addition to Project 2A), as
funding allows.  The Ganados del
Valle/Otra Vuelta Project is based in the Espanola Valley and it works to conserve
resources and clean the environment by using discarded tires to weave into
floor mats, vehicle mats, and plant pots. 
The project has requested technical assistance to support training,
marketing assistance, and financial assistance for equipment purchases that
directly support the project’s infrastructure or operations.

 

Methodology for Implementing Out Commitment

 

As implementation of the Economic Development Plan progresses and as
funding allows, we will begin to work with these additional RDC projects. The
allocation of resources among the projects and priority of projects will be
determined by the Economic Development Implementation Team. Our commitments
will include professional, technical services (in kind 

 

44

 

services) focused on environmental and safety compliance, waste
management, and marketing assistance, as necessary to meet the needs of the
facility.

 

Intended Benefit/Impact.
Expand the operations and business opportunities of a NNM business entity;
promote environmental stewardship and resource conservation through recycling.

 

Total Commitment.
The level of resources committed to these additional RDC projects will be a
portion of total financial resources and technical service hours committed to
all projects, as described in Table 1 and 2, as determined by the
Implementation Team.

 

2.5.3 Workforce Development, Education, and
Job Creation

 

Project 3A: Support to Sandoval County Jemez
Valley communities, including the city of Jemez Springs and Jemez Pueblo

 

Description.  Under this Plan, the Eberline Services team
commits to providing technical assistance and training resources that will
benefit special projects in the Jemez Valley, Jemez Springs, and Jemez Pueblo.  These NNM communities are located in northern
Sandoval County, home to many LANL employees and subcontractors.  The communities have ongoing special projects
and needs related to emergency services and infrastructure and improvement that
could benefit from corporate citizenship and economic investment.

 

The emergency services in the area, including emergency medical and
fire department, are entirely dependent on volunteers, and they have limited
equipment and financial resources.  Also,
the communities are involved in major projects to improve the area’s
infrastructure, including a highway by-pass for the Jemez Pueblo; upgrades to
the area’s wastewater and sold waste management facilities; and improvements to
area roads and recreational facilities that support the area’s tourism business.
There is concern that the infrastructure of these communities will be further
stressed with the opening of the Valle Caldera National Preserve as it brings
more traffic to and through the area.

 

Methodology for Implementing Our Commitment.

 

•                                          Specialized
Training will be contributed to the area’s emergency service teams by
sponsoring the required annual training for volunteer members of the teams.
Emergency service volunteers will be invited to participate (at no cost to
them) in certified training classes that are offered by Eberline Services, or
we will pay registration fees for them to attend classes provided by other
certified providers. A minimum of two (2) training classes will be
provided each year of the subcontract.

 

•                                          Professional,
technical services (in-kind services) will be contributed to support the area’s
ongoing infrastructure improvement projects, including the wastewater, solid
waste management, and highway by-pass projects. Professional services
contributed are expected to focus on environmental and waste management
engineering and environmental compliance, as appropriate to support the ongoing
infrastructure projects. Assistance may also be provided to short-term
projects, including preparing-plans, grants or proposals; or newsletters; or
help with planning and implementing a conference on the Jemez, which has been
proposed by local community groups to bring together 

 

45

 

stakeholders to discuss the area’s Economic Development. The Eberline
Services team will contribute a minimum of 100 hours of professional services
to this project per year, at an estimated value of $5K.

 

Initial contact has been made with Jemez Valley representatives (the
Mayor of Jemez Springs, the Jemez Pueblo Governor’s office and the Jemez Valley
Residents Association) to identify specific projects or needs for the area.
Upon subcontract award, our Implementation Team will establish routine
communication with these representatives and work with them to identify a schedule and
priority for support activities, as needed to meet the community or project
needs.

 

Intended Benefit/Impact.
Local workforce development and education/training; improvements in NNM
infrastructure.

 

Total Commitment.
$7K per year ($5K in professional services, $2K in training sponsorship).

 

Project 3B: NNM-Focused Recruiting, Hiring,
and Student-Intern Program.

 

Description.
Eberline Services will expand our current recruiting program, which focuses on
recruiting New Mexico college graduates that are from NNM communities for
entry-level scientist and engineer positions in our company. Our goal is to
give opportunities to college graduates to return to their home communities in
NNM and work in professional career positions. In addition, we have implemented
an intern program for students from local schools and community colleges.

 

•                                          Financial
resources will be invested in travel, labor, and recruiting expenses to conduct
recruiting at Colleges and Universities and identify qualified
students/graduates from the NNM area.  A
minimum of 2 job positions per year will be established and filled by the
recruited students/graduates from this activity.  Eberline Services’ expected investment for
this activity is $8.4K per year.

 

•                                          Student-intern
position(s) within Eberline Services will be established and filled by
qualified student(s) from NNM school districts or community colleges.  A minimum of 2 paid-intern positions per year
will be established and filled.  The
estimated investment for this activity is $41.5K per year, (assuming 32 hr/week
for the position).

 

Intended Benefit/Impact.  Job creation; work force development and
education.

 

Total Commitment.
$49.9K per year; $249.5K for the 5-year life of the subcontract.

 

Project 3C: Scholarship and Educational Assistance
Program

 

Description. The
Eberline Services Team will contribute to scholarship funds that benefit NNM
students and will provide educational assistance to student interns and
employees (from NNM) to attend NNM-based colleges.

 

46

 

Methodology for Implementing Our Commitment.

 

•                                          Financial
resources will be contributed to established scholarship funds that benefit NNM
students, such as the LANL Foundation Scholarship Program. The current and
expected investment for this activity is $5K per year.

 

•                                          Educational
Assistance funds will be contributed to pay for tuition and fees of Eberline
Services’ student-interns who attend NNM-based colleges in degree or advanced
degree programs. The expected investment for this activity is $3K per year.

 

Intended Benefit/Impact.
Job creation; work force development and education.

 

Total Commitment.
$8K per year; $40K for the 5-year life of the subcontract.

 

2.5.4 
Civic Outreach and Donations

 

Project 4A: Support to Los Alamos or Espanola
Household Hazardous Waste Collection Day(s)

 

Description.
Eberline Services and its team partners will support the annual Household
Hazardous Waste Collection Day sponsored by the Los Alamos County or similar
events in Espanola or neighboring communities.

 

Methodology for Implementing Our Commitment:

 

•                                          Professional
services will be contributed to coordinate with the event’s sponsoring
organization to identify volunteer or other needs.  A minimum of 4 hours per year will be
contributed.

 

•                                          Volunteer
hours will be donated to support the event. A minimum of 64 hours of volunteer
service will be provided per year.

 

Intended Benefit/Impact.
Corporate stewardship and civic outreach, reduced community safety and health
risks.

 

Total Commitment. $200
per year (+ Volunteer hours); estimated at $1,000 over life of subcontract,
assuming one event per year.

 

Project 4B: Donations to NNM Charities and
Community Organizations

 

Description. The
Team will continue its history of financial assistance or donations of
materials, supplies, or equipment to local charities or community groups in
NNM.

 

Total Commitment.
$5K per year, $20K for the 5-year life of the subcontract, based on current
values and expected contributions.

 

3 
ACCEPTANCE OF TERMS AND CONDITIONS

 

Eberline Services accepts the terms and conditions of both the Model
Subcontract and the Model Task Order—Number One as stated in the RFP.

 

47

 

4 
REPRESENTATIONS AND CERTIFICATIONS

 

Eberline Services’ fully executed representations and certifications
are provided in this section. These include the following:

 

•                                          Forms
2002 and 2002a

 

•                                          Cost
Accounting Standards Notices and Certification Form 3001

 

•                                          Small
Business Certification Form 826

 

•                                          OCI
Disclosure Form 903b

 

•                                          Proposal
Pricing Cover sheet Form 156.

 

Completed representations and certifications for LATA, DE&S, and
Stoller follow Eberline Services.  Our
offer form is provided in Section 1 above.

 

48

 

Agreement No. 26725-000-02-CQ

 

APPENDIX C-1 NORTHERN NEW MEXICO ECONOMIC
DEVELOPMENT PLAN

 

DATA DELIVERABLES REQUIREMENTS DEFINITION

 

49

 

	
  Data
  Deliverable Requirement Description

  	
   

  	
  1.     Subcontract No: 26725—2-00-CQ

  
	
   

  	
   

  	
   

  
	
  Northern New Mexico Economic Development Plan

  	
   

  	
  2.     DD No: 001

  
	
   

  	
   

  	
   

  
	
  Remarks:

  	
   

  	
  3.     Date/Revision Date: July
  2002

  
	
   

  	
   

  	
   

  
	
   

  	
   

  	
  4.     Authority/Requirement Cite:
  Subcontract

  
	
   

  	
   

  	
   

  
	
   

  	
   

  	
  5.     Originator: SBO Office

  
	
   

  	
   

  	
   

  
	
  Preparation Information: The Subcontractor
  shall provide a Northern New Mexico Economic Development Plan that will set
  forth the initiatives that the Subcontractor is committed to achieving as
  part of its plan to further the economic development of Northern New Mexico.
  The Plan will describe the Subcontractors initiatives and or commitments
  together with the manner that will be used to measure progress. The Plan is
  expected to be consistent with the initiatives that were proposed by the
  Subcontractor and accepted by the University.

  	
   

  	
  6.     Media:
  Email Word Attachment and Hard Copy

   

  7.     Frequency of
  Submission:  Once

   

  8.     Controlled Document:

   

  Yes o
  No ý

  
	
   

  	
   

  	
   

  
	
  The Plan will be provided in a 3-ring binder. Use of existing
  proposal information to construct the Plan submittal is permitted. Tab the
  Plan using the headings set forth below.

  	
   

  	
  9.     Approval Required:

   

  Yes ý
  No o
  

  
	
   

  	
   

  	
   

  
	
  Preparation Instruction:

  	
   

  	
  10.   Distribution and Number of
  Copies:

  
	
   

  	
   

  	
   

  
	
  1.     Cover

  	
   

  	
  Contract Administrator – 1

  
	
  a.     The cover will identify the
  Subcontractor, subcontract number and will be entitled “Subcontractor’s
  Northern New Mexico Economic Development Plan”

  	
   

  	
   

  SBO

  	
   

  – 1

  
	
  b.     The binder’s spine will
  also identify the title of the document and Subcontractor.

  	
   

  	
   

  11.   Deliverable Submission
  Date(s):

  
	
   

  	
   

  	
   

  
	
  2.     Table of Contents

  	
   

  	
  30 Days after subcontract award

  
	
  a.     Provide a table of
  contents.

  	
   

  	
   

  
	
  b.     Limit 1 page

  	
   

  	
   

  
	
   

  	
   

  	
   

  
	
  3.             Introduction
  and Summary

  	
   

  	
   

  
	
  a.     Provide an executive
  summary or general introduction of the Plan content.

  	
   

  	
   

  
	
  b.     Provide the name, title,
  telephone no., e-mail and fax of the Subcontractor person responsible for
  administering the Plan.

  	
   

  	
   

  
	
  c.     Provide a matrix (table)
  that, as a minimum, identifies the
  following;

  	
   

  	
   

  
	
  •      Proposed initiatives

  	
   

  	
   

  
	
  •      Impact of initiatives

  	
   

  	
   

  
	
  •      Success measurement method

  	
   

  	
   

  
	
  d.     Limit 2 pages

  	
   

  	
   

  
	
   

  	
   

  	
   

  
	
  4.     Plan Content

  	
   

  	
   

  
	
  a.     Provide details on each
  initiative or commitment.

  	
   

  	
   

  
	
  b.     Ensure the detail includes
  a description of your strategy to achieve the commitment. Identify the
  specific intended recipient of the initiative.

  	
   

  	
   

  
	
  c.     If initiative activity is
  tied to revenue (i.e. tasking type subcontract), show a correlation between
  revenue and the initiative(s) through completion. Use narrative, tables or
  other visuals to clearly communicate this point.

  	
   

  	
   

  
	
  d.     For each commitment,
  provide time-lines and/or describe major milestones.

  	
   

  	
   

  
	
  e.     Limit 10 pages.

  	
   

  	
   

  
	
   

  	
   

  	
   

  
	
  5.     Measurement

  	
   

  	
   

  
	
  a.     Describe the method that
  will be used to measure the success of each initiative. Show, by example or
  illustration, the measurement method.

  	
   

  	
   

  
	
  b.     Limit 3 pages.

  	
   

  	
   

  

 

50

 

	
  Data
  Deliverable Requirement Description

  	
   

  	
  1.     Subcontract No:
  26725-000-02-CQ

  
	
   

  	
   

  	
   

  
	
  Northern
  New Mexico Economic Development Plan

  	
   

  	
  2.     DD No: 002

  
	
   

  	
   

  	
   

  
	
  Remarks:

  	
   

  	
  3.     Date/Revision Date: July
  2002

  
	
   

  	
   

  	
   

  
	
   

  	
   

  	
  4.     Authority/Requirement Cite:
  Subcontract

  
	
   

  	
   

  	
   

  
	
   

  	
   

  	
  5.     Originator: SBO Office

  
	
   

  	
   

  	
   

  
	
  Preparation
  Information: The Subcontractor shall periodically
  report on the progress of their Northern New Mexico Economic Development Plan
  initiatives.  Reports are intended to
  provide sufficient information to describe progress that has been made on
  proposed economic development initiatives and/or commitments.

  	
   

  	
  6.     Media: Email Word
  Attachment

   

  7.     Frequency of
  Submission:  Semi annual Reporting

  
	
   

  	
   

  	
  8.     Controlled Document:

  
	
  Reports will
  be submitted via email as Microsoft Word attachments.

  	
   

  	
   

  
	
   

  	
   

  	
  Yes o
  No ý

  
	
  Preparation
  Instruction:

  	
   

  	
   

  
	
   

  	
   

  	
  9.     Approval Required:

  
	
  1.     Cover

  	
   

  	
   

  
	
  a.     The cover page (transmittal
  memo) will identify the Subcontractor, subcontract number and will be
  entitled “Subcontractor’s Northern New Mexico Economic Development Plan –
  Report XXX”

  	
   

  	
  Yes ý
  No o

  
	
  b.     Reports will be numbered
  sequentially by fiscal year (FY 2000-1)

  	
   

  	
  10.   Distribution and Number of
  Copies:

  
	
   

  	
   

  	
   

  
	
  2.     Table of Contents

  	
   

  	
  Contract Administrator – 1

  
	
  a.     Provide a table of
  contents.

  	
   

  	
  SBO

  	
  – 1

  
	
  b.     Limit 1 page

  	
   

  	
   

  
	
   

  	
   

  	
  11.   Deliverable Submission
  Date(s):  3-30 and 10-30 of every year
  to CA (4-30 and 11-30 of every year to SBO)

  
	
  3.             Introduction
  and Summary

  	
   

  
	
  a.     Provide an executive
  summary or general introduction of the progress that has been achieved for
  the reporting period.

  	
   

  
	
  b.     Limit 1 page.

  	
   

  	
   

  
	
   

  	
   

  	
   

  
	
  4.     Report Content

  	
   

  	
   

  
	
  a.     Summarize each initiative
  in a one-paragraph statement followed by a detailed description of the
  overall progress of the initiative.

  	
   

  	
   

  
	
  b.     Reports should be
  structured such that any reader will be able to read and understand the
  sequence of progress from reporting period to reporting period without having
  to review past reports.

  	
   

  	
   

  
	
  c.     If you are significantly
  ahead or completed an initiative, briefly describe factors that contributed
  to the completion of the initiative.

  	
   

  	
   

  
	
  d.     If you are significantly
  behind in the executions of an initiative, briefly describe factors that
  contributed to the scheduled delay.

  	
   

  	
   

  
	
  e.     Show the correlation
  between revenue received and progress made on initiatives.  Be specific, don’t generalize.  Address each initiative separately such
  that your report corresponds to the methods set forth in your Socioeconomic
  Plan submittal.

  	
   

  	
   

  
	
  f.      Limit 3 pages.

  	
   

  	
   

  
	
   

  	
   

  	
   

  
	
  5.             Community
  Reporting

   

  	
   

  	
   

  
	
  a.     Subcontractors will be
  required to submit (concurrent with this report) summary information to the
  Regional Development Corporation (RDC) for inclusion into the ECONOMIC
  DEVELOPMENT PROJECT CLEARINGHOUSE web-site (http://www.rdcnm.org/). The
  purpose of this reporting information is to provide information to the
  community on positive progress of your initiatives.

  	
   

  	
   

  
	
  b.     Provide the specific
  narrative information that is being reported to the RDC.

  	
   

  	
   

  
	
  c.     The Contract Administrator
  reserves the right to edit your input to the RDC.

  	
   

  	
   

  
	
  d.     Limit 1 page.

  	
   

  	
   

  

 

51

 

Agreement No. 26725-000-02-CQ

 

APPENDIX D — HEALTH AND SAFETY REQUIREMENTS

 

SAFETY AND HEALTH REQUIREMENTS

 

(a)                                  The
Safety and Health Regulations and/or requirements applicable to work performed
at Los Alamos National Laboratory under this subcontract are listed below. The
Subcontractor shall comply with the latest versions of these regulations and/or
requirements as they are amended or superseded from time to time:

 

1.                                       NIOSH
Occupational Safety and Health Guidance Manual for hazardous waste site
activities (1985).

 

2.                                       EPA
Order 1440.2, Health and Safety Requirements for employees engaged in field
activities.

 

3.                                       EPA
Order 1440.3, Respiratory Protection.

 

4.                                       EPA
Operating Safety Guide (1984).

 

5.                                       29
CFR 1904, Recording and reporting occupational injury and illnesses

 

6.                                       29
CFR 1910, Occupational safety and health standards

 

7.                                       29
CFR 1926, Safety and health regulations for construction

 

8.                                       DOE
Order 1324.2a, Records disposition

 

9.                                       DOE
Order 5480.11, Radiation protection for occupational workers

 

10.                                 DOE
Order 5480.20, Personnel selection, qualification, training, and staffing
requirements at DOE reactor and non-reactor nuclear facilities

 

11.                                 Los
Alamos National Laboratory Emergency Response Plan

 

12.                                 Los
Alamos National Laboratory Environment Safety and Health Manual

 

13.                                 State
and local regulations relating to safety and health

 

14.                                 Other
EPA guidance which the University may direct the Subcontractor to comply with.

 

(b)                                 The
Subcontractor shall provide information about training and medical examination
dates for workers at hazardous waste sites as required under 29 CFR 1910.120
through the Contract Administrator to the University Technical Representative
identified in Section E, Paragraph 2 for entry into the sponsoring
technical organization’s data base.

 

(c)                                  The
Subcontractor shall be responsible for providing the training requirements of
EPA Order 1440.3 for all employees requiring such training. At least 30 days
prior to the 

 

52

 

scheduled start of work in which respiratory protection of workers will
be required, the Subcontractor shall submit documentation through the Contract
Administrator to the Industrial Hygiene Group (HS-5) to substantiate that the
Subcontractor’s program complies with all standards/DOE orders pertaining to
respiratory protection (OSHA 1910.134, ANSIZ 88.2-1980). The Subcontractor’s
respiratory protection program records, operating procedures, and on-site use
of equipment is subject to audit by the Laboratory’s Industrial Hygiene Group.

 

53

 

Agreement No. 26725-000-02-CQ

 

APPENDIX E — BILLING RATES — FIXED PRICE

 

Eberline Services, Inc.

 

January 1, 2002 Through December 31,
2002

 

	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Offsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  38.82

  	
   

  
	
  2

  	
   

  	
  $

  	
  49.40

  	
   

  
	
  3

  	
   

  	
  $

  	
  58.23

  	
   

  
	
  4

  	
   

  	
  $

  	
  65.40

  	
   

  
	
  5

  	
   

  	
  $

  	
  72.93

  	
   

  
	
  6

  	
   

  	
  $

  	
  77.63

  	
   

  
	
  7

  	
   

  	
  $

  	
  91.75

  	
   

  
	
  8

  	
   

  	
  $

  	
  105.86

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Onsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  37.78

  	
   

  
	
  2

  	
   

  	
  $

  	
  48.08

  	
   

  
	
  3

  	
   

  	
  $

  	
  56.66

  	
   

  
	
  4

  	
   

  	
  $

  	
  63.65

  	
   

  
	
  5

  	
   

  	
  $

  	
  70.96

  	
   

  
	
  6

  	
   

  	
  $

  	
  75.55

  	
   

  
	
  7

  	
   

  	
  $

  	
  89.29

  	
   

  
	
  8

  	
   

  	
  $

  	
  103.02

  	
   

  

 

54

 

APPENDIX E — BILLING RATES — FIXED PRICE

 

LATA

 

JANUARY 1, 2002 THROUGH DECEMBER 31,
2002

 

	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Offsite Labor)

  	
   

  
	
  1

  	
   

  	
  $

  	
  37.17

  	
   

  
	
  2

  	
   

  	
  $

  	
  58.52

  	
   

  
	
  3

  	
   

  	
  $

  	
  68.81

  	
   

  
	
  4

  	
   

  	
  $

  	
  78.00

  	
   

  
	
  5

  	
   

  	
  $

  	
  89.17

  	
   

  
	
  6

  	
   

  	
  $

  	
  102.17

  	
   

  
	
  7

  	
   

  	
  $

  	
  118.94

  	
   

  
	
  8

  	
   

  	
  $

  	
  145.21

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (OnSite Labor)

  	
   

  
	
   

  	
   

  	
  $

  	
  30.11

  	
   

  
	
  2

  	
   

  	
  $

  	
  47.40

  	
   

  
	
  3

  	
   

  	
  $

  	
  55.73

  	
   

  
	
  4

  	
   

  	
  $

  	
  63.17

  	
   

  
	
  5

  	
   

  	
  $

  	
  72.22

  	
   

  
	
  6

  	
   

  	
  $

  	
  82.75

  	
   

  
	
  7

  	
   

  	
  $

  	
  96.33

  	
   

  
	
  8

  	
   

  	
  $

  	
  117.61

  	
   

  

 

55

 

APPENDIX E — BILLING RATES FIXED PRICE

 

S. M. STOLLER CORPORATION

 

JANUARY 1, 2002 THROUGH DECEMBER 31,
2002

 

	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Offsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  28.79

  	
   

  
	
  2

  	
   

  	
  $

  	
  44.76

  	
   

  
	
  3

  	
   

  	
  $

  	
  53.36

  	
   

  
	
  4

  	
   

  	
  $

  	
  69.22

  	
   

  
	
  5

  	
   

  	
  $

  	
  84.23

  	
   

  
	
  6

  	
   

  	
  $

  	
  93.28

  	
   

  
	
  7

  	
   

  	
  $

  	
  108.77

  	
   

  
	
  8

  	
   

  	
  $

  	
  132.89

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Onsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  20.73

  	
   

  
	
  2

  	
   

  	
  $

  	
  32.21

  	
   

  
	
  3

  	
   

  	
  $

  	
  38.40

  	
   

  
	
  4

  	
   

  	
  $

  	
  49.81

  	
   

  
	
  5

  	
   

  	
  $

  	
  60.62

  	
   

  
	
  6

  	
   

  	
  $

  	
  67.13

  	
   

  
	
  7

  	
   

  	
  $

  	
  78.28

  	
   

  
	
  8

  	
   

  	
  $

  	
  95.63

  	
   

  

 

56

 

APPENDIX E — BILLING RATES — FIXED PRICE

 

FRAMATOME ANP-DE&S

 

JANUARY 1, 2002 THROUGH DECEMBER 31,
2002

 

	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Offsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  44.36

  	
   

  
	
  2

  	
   

  	
  $

  	
  53.65

  	
   

  
	
  3

  	
   

  	
  $

  	
  71.96

  	
   

  
	
  4

  	
   

  	
  $

  	
  85.21

  	
   

  
	
  5

  	
   

  	
  $

  	
  104.31

  	
   

  
	
  6

  	
   

  	
  $

  	
  123.37

  	
   

  
	
  7

  	
   

  	
  $

  	
  137.64

  	
   

  
	
  8

  	
   

  	
  $

  	
  157.39

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Onsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  41.28

  	
   

  
	
  2

  	
   

  	
  $

  	
  49.94

  	
   

  
	
  3

  	
   

  	
  $

  	
  66.97

  	
   

  
	
  4

  	
   

  	
  $

  	
  79.32

  	
   

  
	
  5

  	
   

  	
  $

  	
  97.08

  	
   

  
	
  6

  	
   

  	
  $

  	
  114.83

  	
   

  
	
  7

  	
   

  	
  $

  	
  128.11

  	
   

  
	
  8

  	
   

  	
  $

  	
  146.49

  	
   

  

 

57

 

Eberline Services

Labor Category Definitions

 

	
  Labor

  Category

  	
   

  	
  Years

  Experience

  	
   

  	
  Minimum

  Degree

  	
   

  	
  Skill Level

  
	
  1

  	
   

  	
  0-2

  	
   

  	
  Associate’s

  degree

  	
   

  	
  Performs assignments involving deliverable preparation and
  production; database development, population, and implementation; data entry
  and/or validation; basic literature research; other duties in direct support
  of project deliverables under direct supervision.

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  2

  	
   

  	
  1-5

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Performs assignments requiring basic working knowledge to thorough
  knowledge within discipline with latitude for independent judgment and
  initiative under general supervision.

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  3

  	
   

  	
  6-7

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Performs assignments requiring thorough knowledge within discipline
  with latitude for independent judgment and initiative under general
  supervision.

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  4

  	
   

  	
  8-9

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Performs assignments requiring thorough knowledge within discipline
  with latitude for independent judgment and initiative under limited
  supervision.

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  5

  	
   

  	
  10-12

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Performs difficult assignments requiring thorough knowledge within
  discipline with latitude for independent judgment and initiative under
  limited supervision. Leads execution of specific tasks within a project.

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
  13-14

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Demonstrated thorough knowledge within discipline with ability to
  plan, organize, and direct significant activities of staff within discipline
  or multiple disciplines. Uses project controls and management skills to
  effectively execute projects.

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  7

  	
   

  	
  15+

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Demonstrated superior knowledge within discipline with ability to
  plan, organize, and direct large groups of technical staff in the
  accomplishment of difficult assignments. Manages multiple projects
  concurrently. Responsible for programmatic budget development and execution.

  

 

58

 

	
  8

  	
   

  	
  15+

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Demonstrated superior knowledge within discipline with ability to
  plan, organize, and direct large groups of technical staff in the
  accomplishment of difficult assignments. Manages multiple projects
  concurrently. Responsible for programmatic budget development and execution.

  

 

Notes:  Two years of experience =
One year of education

 

59

 

Agreement No. 26725-000-02-CQ

 

APPENDIX F - FIXED UNIT PRICES

 

60

 

Agreement No. 26725-000-02-CQ

 

APPENDIX G — FIXED HOURLY RATES — TIME AND
MATERIALS

EBERLINE SERVICES, INC.

JANUARY 1, 2002 THROUGH DECEMBER 31, 2002

 

	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Offsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  38.55

  	
   

  
	
  2

  	
   

  	
  $

  	
  49.06

  	
   

  
	
  3

  	
   

  	
  $

  	
  57.82

  	
   

  
	
  4

  	
   

  	
  $

  	
  64.95

  	
   

  
	
  5

  	
   

  	
  $

  	
  72.42

  	
   

  
	
  6

  	
   

  	
  $

  	
  77.09

  	
   

  
	
  7

  	
   

  	
  $

  	
  91.11

  	
   

  
	
  8

  	
   

  	
  $

  	
  105.13

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate 

  	
   

  
	
   

  	
   

  	
  (Onsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  37.51

  	
   

  
	
  2

  	
   

  	
  $

  	
  47.74

  	
   

  
	
  3

  	
   

  	
  $

  	
  56.27

  	
   

  
	
  4

  	
   

  	
  $

  	
  63.20

  	
   

  
	
  5

  	
   

  	
  $

  	
  70.48

  	
   

  
	
  6

  	
   

  	
  $

  	
  75.03

  	
   

  
	
  7

  	
   

  	
  $

  	
  88.67

  	
   

  
	
  8

  	
   

  	
  $

  	
  102.31

  	
   

  

 

61

 

APPENDIX G — FIXED HOURLY RATES — TIME AND
MATERIALS

LATA

JANUARY 1, 2002 THROUGH DECEMBER 31, 2002

 

	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Offsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  36.91

  	
   

  
	
  2

  	
   

  	
  $

  	
  58.12

  	
   

  
	
  3

  	
   

  	
  $

  	
  68.34

  	
   

  
	
  4

  	
   

  	
  $

  	
  77.45

  	
   

  
	
  5

  	
   

  	
  $

  	
  88.55

  	
   

  
	
  6

  	
   

  	
  $

  	
  101.46

  	
   

  
	
  7

  	
   

  	
  $

  	
  118.11

  	
   

  
	
  8

  	
   

  	
  $

  	
  144.20

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Onsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  29.90

  	
   

  
	
  2

  	
   

  	
  $

  	
  47.07

  	
   

  
	
  3

  	
   

  	
  $

  	
  55.34

  	
   

  
	
  4

  	
   

  	
  $

  	
  62.73

  	
   

  
	
  5

  	
   

  	
  $

  	
  71.72

  	
   

  
	
  6

  	
   

  	
  $

  	
  82.17

  	
   

  
	
  7

  	
   

  	
  $

  	
  95.66

  	
   

  
	
  8

  	
   

  	
  $

  	
  116.79

  	
   

  

 

62

 

APPENDIX G — FIXED HOURLY RATES — TIME AND
MATERIALS

S. M. STOLLER CORPORATION

JANUARY 1, 2002 THROUGH DECEMBER 31, 2002

 

	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Offsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  28.59

  	
   

  
	
  2

  	
   

  	
  $

  	
  44.44

  	
   

  
	
  3

  	
   

  	
  $

  	
  52.99

  	
   

  
	
  4

  	
   

  	
  $

  	
  68.74

  	
   

  
	
  5

  	
   

  	
  $

  	
  83.64

  	
   

  
	
  6

  	
   

  	
  $

  	
  92.63

  	
   

  
	
  7

  	
   

  	
  $

  	
  108.01

  	
   

  
	
  8

  	
   

  	
  131.97

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Onsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  20.58

  	
   

  
	
  2

  	
   

  	
  $

  	
  31.98

  	
   

  
	
  3

  	
   

  	
  $

  	
  38.14

  	
   

  
	
  4

  	
   

  	
  $

  	
  49.46

  	
   

  
	
  5

  	
   

  	
  $

  	
  60.20

  	
   

  
	
  6

  	
   

  	
  $

  	
  66.67

  	
   

  
	
  7

  	
   

  	
  $

  	
  77.73

  	
   

  
	
  8

  	
   

  	
  $

  	
  94.97

  	
   

  

 

63

 

APPENDIX G — FIXED HOURLY RATES — TIME AND
MATERIALS

FRAMATOME ANT.- DE&S

JANUARY 1,. 2002 THROUGH DECEMBER 31, 2002

 

	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Offsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  44.05

  	
   

  
	
  2

  	
   

  	
  $

  	
  53.28

  	
   

  
	
  3

  	
   

  	
  $

  	
  71.46

  	
   

  
	
  4

  	
   

  	
  $

  	
  84.62

  	
   

  
	
  5

  	
   

  	
  $

  	
  103.58

  	
   

  
	
  6

  	
   

  	
  $

  	
  122.51

  	
   

  
	
  7

  	
   

  	
  $

  	
  136.68

  	
   

  
	
  8

  	
   

  	
  $

  	
  156.30

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Direct Labor Category

  	
   

  	
  Fully Loaded Rate

  	
   

  
	
   

  	
   

  	
  (Onsite Labor)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  1

  	
   

  	
  $

  	
  40.99

  	
   

  
	
  2

  	
   

  	
  $

  	
  49.59

  	
   

  
	
  3

  	
   

  	
  $

  	
  66.51

  	
   

  
	
  4

  	
   

  	
  $

  	
  78.76

  	
   

  
	
  5

  	
   

  	
  $

  	
  96.41

  	
   

  
	
  6

  	
   

  	
  $

  	
  114.01

  	
   

  
	
  7

  	
   

  	
  $

  	
  127.22

  	
   

  
	
  8

  	
   

  	
  $

  	
  145.47

  	
   

  

 

64

 

Eberline Services

Labor Category Definitions

 

	
  Labor

  Category

  	
   

  	
  Years

  Experience

  	
   

  	
  Minimum

  Degree

  	
   

  	
  Skill Level

  
	
  1

  	
   

  	
  0-2

  	
   

  	
  Associate’s

  degree

  	
   

  	
  Performs assignments involving deliverable preparation and
  production; database development, population, and implementation; data entry
  and/or validation; basic literature research; other duties in direct support
  of project deliverables under direct supervision.

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  2

  	
   

  	
  1-5

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Performs assignments requiring basic working knowledge to thorough
  knowledge within discipline with latitude for independent judgment and
  initiative under general supervision.

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  3

  	
   

  	
  6-7

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Performs assignments requiring thorough knowledge within discipline
  with latitude for independent judgment and initiative under general
  supervision.

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  4

  	
   

  	
  8-9

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Performs assignments requiring thorough knowledge within discipline
  with latitude for independent judgment and initiative under limited
  supervision.

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  5

  	
   

  	
  10-12

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Performs difficult assignments requiring thorough knowledge within
  discipline with latitude for independent judgment and initiative under
  limited supervision. Leads execution of specific tasks within a project.

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6

  	
   

  	
  13-14

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Demonstrated thorough knowledge within discipline with ability to
  plan, organize, and direct significant activities of staff within discipline
  or multiple disciplines. Uses project controls and management skills to
  effectively execute projects.

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  7

  	
   

  	
  15+

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Demonstrated superior knowledge within discipline with ability to
  plan, organize, and direct large groups of technical staff in the
  accomplishment of difficult assignments. Manages multiple projects
  concurrently. Responsible for programmatic budget development and execution.

  

 

65

 

	
  8

  	
   

  	
  15+

  	
   

  	
  Bachelor’s

  degree

  	
   

  	
  Demonstrated superior knowledge within discipline with ability to
  plan, organize, and direct and provide guidance and resources for mission
  accomplishment of a large, complex project or program.

  

 

Notes:  Two years of experience =
One year of education

 

66

 

Agreement No. 26725-000-02-CQ

 

APPENDIX H — FIXED-PRICE TASK ORDER FORMAT

 

	
  Form 5003-1 (8/98)

  	
  Appendix H

  

 

University of California

(Los Alamos National Laboratory)

Firm Fixed-Price Task Order

 

1.                                       This Task Order
is issued pursuant to Agreement No.              
between the University and the Subcontractor,               
TBD 

 

2.                                       Task Order No:

 

3.                                       Task Order
Effective Date:

 

4.                                       The
Subcontractor shall perform the work described in Attachment #

 

5.                                       The work called
for in Paragraph 4 shall be performed and required deliveries shall be made in
accordance with the following schedule:

 

6.                                       The Firm
Fixed-Price of this Task Order is $

 

7.                                       Payments shall
be made in accordance with the terms of Paragraph 1. I. (1) of Section F
of the Agreement schedule.

 

8.                                       The
Subcontractor’s Representative for this Task Order is

 

9.                                       The University
Technical Representative’s Designee for this Task Order is

 

10.                                 The Terms and
Conditions of Agreement No.     , and any
..modifications thereto, in effect on the date of this Task Order are
incorporated herein by reference.

 

11.                                 The clauses listed
below of Los Alamos National Laboratory Form 7500, July 2000 Edition
and Appendix A to the Agreement apply to this task order.

 

a.                                       All of Section A
of Form 7500.

 

b.                                      The following
clauses of Section B of Form 7500:

 

c.                                       The following
clauses of Section-C of Form 7500:

 

d.                                      The following
clauses of Appendix A:

 

	
  For the Regents of the

  	
  ACCEPTED

  
	
  University of California

  	
  For the Subcontractor

  
	
   

  	
   

  
	
  By:

  	
   

  	
   

  	
  By:

  	
   

  	
   

  
	
   

  	
   

  
	
  Name:

  	
   

  	
   

  	
  Name:

  	
   

  	
   

  
	
   

  	
   

  
	
  Title:

  	
   

  	
   

  	
  Title:

  	
   

  	
   

  
	
   

  	
   

  
	
  Date:

  	
   

  	
   

  	
  Date:

  	
   

  	
   

  
											

 

67

 

Agreement No. 26725-000-02-CQ

 

APPENDIX I — TIME AND MATERIALS TASK ORDER
FORMAT

 

	
  Form 5003-3 (8/98)

  	
  Appendix I

  

 

University of California

(Los Alamos National Laboratory)

Time and Materials (T&M) Task Order

 

1.                                       This Task Order
is issued pursuant to Agreement No.            
between the University and the Subcontractor,

 

2.                                       Task Order No:

 

3.                                       Task Order
Effective Date:

 

4.                                       The
Subcontractor shall perform the work described below:

 

5.                                       The work called
for in Paragraph 4 shall be performed and required deliveries shall be made in
accordance with the following schedule:

 

6.                                       The
Subcontractor’s Labor Categories, level of effort for each category and the
Fixed Hourly Rates upon which the Not-to-Exceed amount for reimbursement of
Direct Labor charges is based are listed below. The Subcontractor may vary the
level of effort identified for the labor categories listed, however, any costs
in excess of the Not-to-Exceed amount which are caused by such variations shall
not be reimbursable by the University unless the procedures stated in Special
Provision 1.F of the Section F - Special Provisions of the Agreement have
been followed. Reimbursement for Direct Labor shall be at the Fixed Hourly Rate
listed below for the actual effort performed by each category.

 

	
  Subcontractor’s Labor

  	
   

  	
   

  	
   

  	
  Fixed Hourly

  
	
  Category

  	
   

  	
  Level of Effort

  	
   

  	
  Rate

  

 

If during the performance of the work called for hereunder, the
Subcontractor identifies other labor categories needed to accomplish the work,
such information, including tradeoffs with already identified labor .categories
necessary to remain within the Not-to-Exceed amount for Direct Labor on this
task order shall be submitted to the Contract Administrator.

 

7.                                       This Task Order
is priced on a Time and Materials basis. The Ceiling Price for all work called
for by the Task Order is. This amount is allocated to the following categories:

 

a.                                       The maximum
amount (Not-to-Exceed) that the University shall be liable for reimbursement of
Direct Labor charges is $

 

68

 

b.                                      The maximum
amount (Not-to-Exceed) that the University shall be liable for reimbursement of
Other Direct charges is $

 

c.                                       The Ceiling
Price includes the amount of $        for
reimbursing the Subcontractor for New Mexico Gross Receipts Tax attributable to
this task order.

 

The Not-to-Exceed amount stipulated above for Other Direct charges is
based upon the following estimates:

 

	
  Travel

  	
   

  	
  $

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Materials
  and Supplies

  	
   

  	
  $

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Tooling and
  Equipment

  	
   

  	
  $

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Other
  Required Services

  	
   

  	
  $

  	
   

  

 

When funds are allocated above for Other Direct Charges, they shall be
reimbursed to the Subcontractor at actual cost in accordance with the Cost
Principles and Procedures of Subpart 31.2 of the Federal Acquisition Regulation
in effect on the date of the Subcontract.

 

8.                                       Payments shall
be made in accordance with the terms of Paragraph 1. I. (3) of Section F
of the Agreement schedule.

 

9.                                       The Subcontractor’s
Representative for this Task Order is

 

10.                                 The University
Technical Representative’s Designee for this Task Order is

 

11.                                 The Terms and
Conditions of Agreement No.        and
any modifications thereto in effect on the date of this Task Order are
incorporated herein by reference.

 

12.                                 The-clauses listed
below of Los Alamos National Laboratory Form 7500, July 2000 Edition,
and Appendix A to the Agreement apply to this task order.

 

a.                                       All of the
clauses of Section A of Form 7500.

 

b.                                      The following
clauses of Section B of Form 7500:

 

c.                                       The following
clauses of Section E of Form 7500:

 

d.                                      The following
clauses of Appendix A:

 

	
  For the Regents of the

  	
  ACCEPTED

  
	
  University of California

  	
  For the Subcontractor

  
	
   

  	
   

  
	
  By:

  	
   

  	
   

  	
  By:

  	
   

  	
   

  
	
   

  	
   

  
	
  Name:

  	
   

  	
   

  	
  Name:

  	
   

  	
   

  
	
   

  	
   

  
	
  Title:

  	
   

  	
   

  	
  Title:

  	
   

  	
   

  
	
   

  	
   

  
	
  Date:

  	
   

  	
   

  	
  Date:

  	
   

  	
   

  
											

 

69

 

Agreement No. 26725-000-02-CQ

 

APPENDIX J — KEY PERSONNEL

 

Key Personnel

 

The following listed individuals are designated as key personnel for
performing this Subcontract. Diversion of any of the individuals shall be
subject to the conditions of Special Provision 5, entitled “Key Personnel”.

 

	
  Michael Kennicott

  	
  Project Manager

  
	
   

  	
   

  
	
  Suzanne Hartnett

  	
  Deputy Project Manager

  

 

70

 

Agreement No. 26725-000-02-CQ

 

APPENDIX K – PERFORMANCE EVALUATION FORMAT

 

See form 420b on the next page.

 

71

 

Agreement No. 26725-000-02-CQ

 

APPENDIX L - SMALL BUSINESS SUBCONTRACTING
PLAN

 

72

 

Agreement No. 26725-000-02-CQ

 

APPENDIX M - QUALITY PLAN

 

73

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