Document:

Exhibit

Exhibit 10.1

EXECUTIVE TRANSITION AGREEMENT

THIS EXECUTIVE TRANSITION AGREEMENT (this “Transition Agreement”) is made as of the 10th day of May, 2018 (the “Effective Date”), by and between UNITED COMMUNITY BANKS, INC., incorporated under the laws of the state of Georgia (the “Corporation”), and Jimmy C. Tallent, a resident of the State of Georgia (“Tallent”). 

WHEREAS, Tallent currently serves as Chief Executive Officer and Chairman of the Corporation; and

WHEREAS, the Corporation and Tallent desire to set forth their mutual agreement with respect to matters relating to Tallent’s retirement from the position as Chief Executive Officer and Chairman and his continued service, first, as Executive Chairman, then, as consultant, and the terms of Tallent’s transition, compensation and benefits and other matters related thereto; 

NOW, THEREFORE, in consideration of the above premises and the mutual agreements hereinafter set forth, the parties hereby agree as follows:

1.     Transition; Duties. 

1.1    Executive Chairman.  Effective July 1, 2018 (the “Executive Chairman Transition Date”), Tallent shall resign as the Chief Executive Officer and Chairman of the Corporation and commence employment as the Executive Chairman of the Corporation.  Tallent shall serve as Executive Chairman of the Corporation from the Executive Chairman Transition Date through June 30, 2019; provided, however, that Tallent and the Board of Directors of the Corporation may extend the Executive Chairman Term in one or more consecutive one-year increments by mutual agreement (the original term and any renewal term, being the “Executive Chairman Term”) and Tallent may at any time while serving as Executive Chairman resign as Executive Chairman and commence service as consultant pursuant to Section 1.2 below.  As Executive Chairman, Tallent shall perform and discharge the duties and responsibilities reasonably assigned to Tallent from time to time by the Board of Directors of the Corporation, which will include only those duties and responsibilities customarily performed by an Executive Chairman including, without limitation, facilitating a smooth transition by providing his knowledge, counsel and advice to his successor; and providing general strategy guidance with respect to the Corporation and United Community Bank (the “Bank”, or together with the Corporation, the “Company”), including regarding the Company’s organic growth strategy and mergers and acquisitions.  Tallent shall also advise the Company with respect to investor, customer, and employee relations.  For the avoidance of doubt, during the Executive Chairman Term, Tallent shall be a regular full-time employee of the Corporation.

1.2     Consultant. Effective as of the end of the Executive Chairman Term, as extended, if applicable (the “Consultant Transition Date”), and until the three-year anniversary of the Consultant Transition Date if the Consultant Transition Date begins on or before July 1, 2019 or until the two year anniversary of the Consultant Transition Date if the Consultant Transition Date begins thereafter (the “Consulting Term”), Tallent shall resign as Executive Chairman and cease employment with the Corporation and shall thereafter serve as a consultant and provide services to the Company in the form of strategic advice as reasonably requested from time to time by the Corporation’s Chief Executive Officer and/or Board of Directors.  For the avoidance of doubt, during the Consulting Term, Tallent shall provide services as an independent contractor and not as an employee, agent or representative of the Company. During the Consulting Term, Tallent shall devote sufficient business time and energy in providing consulting services as is reasonably necessary to perform his consulting services, which the Corporation and Tallent anticipate 

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to be no more than 20% of the average level of services performed by Tallent for the Company over the thirty-six months immediately preceding the Consultant Transition Date.  

2.    Compensation.  Tallent shall receive the following compensation and benefits during the Executive Chairman Term and the Consulting Term (together the “Term”), except as otherwise provided below:

2.1    Salary; Compensation for Services.  In consideration of his service during the Term and his agreement to the covenants contained in Sections 4-7 of this Agreement during and after the Term:

(a)     During the Executive Chairman Term, Tallent’s annual base salary the “Base Salary”) shall be Five Hundred Thousand Dollars ($500,000) per year (the “Executive Chairman Salary”) (prorated for any partial year), which amount shall be paid in equal installments throughout the year (no less frequently than monthly) in accordance with the Company’s regular payroll practices and policies during the Executive Chairman Term.

(b)    During the Consulting Term, the Corporation shall pay Tallent Three Hundred and Fifty Thousand Dollars ($350,000) per year (“Consultant Compensation”) (prorated for any partial year), which amount shall be paid in equal monthly installments on the 1st business day of each month during the Consulting Term.

2.2    Equity Awards.  

(a)     During the Executive Chairman Term, Tallent will be eligible for regular equity awards on the same basis as and no less favorable than generally awarded to executive management of the Company.  The target value of the equity awards will be 75% of Tallent’s then-applicable Executive Chairman Salary.

(b)    During the Consulting Term, Tallent shall forego his eligibility for all regular equity awards generally awarded to executive management of the Company; provided, however, that all of Tallent’s outstanding equity awards as of the Consultant Transition Date shall continue to vest and remain outstanding as if Tallent remained employed with the Company notwithstanding this Transition Agreement, the termination of Tallent’s employment or other service with the Company at any time or the terms of such equity awards or the plans under which they were granted providing for expiration of such equity awards in connection with the termination of Tallent’s employment or other service with the Company. 

2.3    Business Expenses.  The Company shall reimburse Tallent for reasonable and necessary business expenses incurred by Tallent in the performance of his duties and services hereunder in accordance with reimbursement policies of the Company.

2.4    Benefits.  

(a)    In addition to the compensation and benefits specifically described in this Transition Agreement, during the Executive Chairman Term, Tallent shall be entitled to such benefits as may be available from time to time to all other executive officers and employees of the Company.  All such benefits shall be awarded and administered in accordance with the Company’s standard policies and practices and the terms of such plans.  Such benefits may include, by way of example only, retirement, health and disability insurance benefits, sick leave and such other benefits as the Company provides to its executive officers and employees. 

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(b)    During the first eighteen (18) months after the end of the Executive Chairman Term, if Tallent makes a valid Consolidated Omnibus Budget Reconciliation Act of 1985 (“COBRA”) election, the Company shall (i) provide Tallent, his spouse and his dependents with continued coverage under the Company’s health plan pursuant to COBRA; and (ii) on behalf of Tallent, his spouse and his dependents, pay (on a monthly basis) Tallent’s and their medical COBRA premiums in the same percentage as the Company pays the premiums for active employees under the Company health plan.

(c)    During the Term, on behalf of Tallent, the Company shall continue to pay Tallent’s split dollar insurance policy premiums pursuant to that certain Split-Dollar Agreement between United Community Banks, Inc. and Jimmy C. Tallent dated June 1, 1994. 
2.5    Change in Control Agreement.  The parties agree and acknowledge that the Corporation and Tallent previously entered into that certain Amended and Restated Change in Control Severance Agreement (the “CIC Agreement”).  The Company and Tallent agree that:  (i) the CIC Agreement shall remain in effect pursuant to its terms (except as otherwise set forth herein) notwithstanding the terms of this Transition Agreement; (ii) the term of the CIC Agreement will not terminate on Tallent’s termination of employment but shall continue and remain in effect through the Term of this Transition Agreement; (iii) the “Date of Termination” in the CIC Agreement shall be the date upon which Tallent’s employment and consulting service with the Company both cease; (iv) any reference to Tallent’s employment in the CIC Agreement shall be read to refer to Tallent’s employment through the Executive Chairman Term and Tallent’s service as a consultant during the Consulting Term; (v) all references in the CIC Agreement to Tallent’s Base Salary, annual bonus and other benefits shall be read to refer to the comparable items of compensation or benefits being provided to Tallent at the relevant time during the Term if the termination of Tallent’s employment or service during the Term entitles Tallent to the compensation and benefits set forth in the CIC Agreement, and (vi) all of the terms of the CIC Agreement will be read and interpreted so as to extend the protections and benefits of the CIC Agreement to Tallent during the Term to the same extent as entities during Tallent’s employment with the Company prior to the Transition Agreement.  In the event Tallent is entitled to compensation or benefits under the CIC Agreement, such compensation or benefits shall be reduced to the extent of any amounts paid to Tallent hereunder after the end of the Term.
2.6    Annual Discretionary Bonus.  Tallent shall be eligible to receive, with respect to each calendar year which includes any portion of the Executive Chairman Term, a discretionary bonus determined by the Board of Directors of the Corporation under the Company’s annual incentive plan applicable to executive management based upon Tallent’s contributions to the Company and on the same terms generally applicable to the other executive officers.  The target amount of the annual bonus will be 75% of Tallent’s then-applicable Executive Chairman Salary; provided that, for calendar year 2018, the target amount of the annual bonus for Tallent’s services as Chief Executive Officer and Chairman for the first half of the year and as Executive Chairman for the second half of the year will be 75% of the sum of (x) Tallent’s Base Salary for the six (6) months from January 1, 2018 until June 30, 2018 plus (y) Tallent’s Executive Chairman Salary for the six (6) months from July 1, 2018 until December 31, 2018. 

2.7    Withholding.  

(a)    During the Executive Chairman Term, the Company shall deduct from each payment of compensation for services as Executive Chairman hereunder all amounts required to be deducted and withheld in accordance with applicable federal and state income, employment and other withholding requirements.

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(b)    During the Consulting Term, Tallent agrees to pay all taxes due on amounts paid to him for services as a consultant, and is solely responsible for timely remittance to appropriate authorities of all federal, state and local taxes and charges incident to the payment of compensation for such services.  Without limitation, the parties hereto agree that the Company shall not be responsible for, nor withhold, any taxes, assessments or other fees incurred by or on behalf of Tallent with respect to his consulting services, including but not limited to federal, state and local withholding taxes.  

3.    Termination; Suspension or Reduction of Benefits.  

3.1    Termination.  During the Term, Tallent’s employment and service under this Transition Agreement may only be terminated as follows:

(a)    By the Board of Directors of the Corporation: 

(1)    for Cause; or 

(2)     upon Tallent’s Disability and only after the expiration of the Disability Period.

(b)    By Tallent for any or no reason, provided that Tallent shall give the Corporation not less than thirty (30) days’ prior written notice of his intent to effect the termination; or

(c)    At any time upon mutual, written agreement of the parties or automatically upon Tallent’s death.

3.2    Effect of Termination and Timing of Payments.  
(a)    Upon the termination of Tallent’s employment and service hereunder for any reason, the Company shall be obligated to pay to Tallent or his estate any Executive Chairman Salary or Consultant Compensation (as applicable) due and owing under Section 2.1 on the effective date of the termination, reimbursement under Section 2.3 of expenses incurred up to the effective date of the Termination, and any compensation and benefits to which Tallent is entitled under the terms of any compensation or benefit plan or agreement in which Tallent participated.  Upon the termination of Tallent’s employment and service hereunder by the Board of Directors of the Corporation without Cause, the Company shall be obligated to pay to Tallent in a single lump sum all amounts due pursuant to this Transition Agreement as if such termination had not occurred.  In furtherance of the foregoing, (i) if such termination without Cause occurs during the Executive Chairman Term and before June 30, 2019, Tallent shall receive all amounts payable hereunder as Executive Chairman through June 30, 2019 (with any award bonus payable for the year of termination at target, prorated for time employed) and then as a consultant for a three-year Consulting Term that would have began after such Executive Chairman Term, (ii) if such termination without Cause occurs during the Executive Chairman Term beginning on or after July 1, 2019, Tallent shall receive all amounts payable hereunder until the end of the then-applicable Executive Chairman Term and then as a consultant for a two-year Consulting Term that would have began after such Executive Chairman Term, and (iii) if such termination without Cause occurs during the Consulting Term, Tallent shall receive all amounts payable hereunder until the end of such two or three-year Consulting Term as 

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applicable.  Tallent’s outstanding equity awards will continue to remain outstanding as provided in Section 2.2 above.
(b)     Notwithstanding any other provision of this Agreement to the contrary, as a condition of the Company’s payment of any amount owed to Tallent under Section 3.2(a) (other than pursuant to the first sentence thereof), Tallent must execute and return to the Company within such period of time following termination as is permitted by the Company (not later than forty-five (45) days following such termination) (and not timely revoke during any revocation period provided pursuant to such release) a customary separation and release agreement in the form provided by the Company.  The Company shall provide such separation and release agreement in sufficient time so that if Tallent timely executes and returns such agreement to the Company, the revocation period provided therein shall expire before the date the amounts set forth in Section 3.2(a) are required to be paid.
(c)    All payments pursuant to Section 3.2(a) shall be made no later than the sixtieth (60th) day following Tallent’s termination.  Notwithstanding any provision in the Agreement to the contrary, this Transition Agreement shall at all times be interpreted and operated in compliance with the requirements of Code Section 409A, as amended and the standards, regulations or other guidance promulgated thereunder (“Section 409A”).  Specifically, to the extent necessary to avoid the imposition of tax on Tallent under Section 409A, payments payable upon a termination shall be suspended until six (6) months following the effective date of termination, if, immediately prior to Tallent’s termination, Tallent is a “specified employee” (within the meaning of Section 409A) and Section 409A would require the delay of such payment to avoid any penalties thereunder.  Each payment hereunder shall be deemed a separate payment for purposes of Section 409A, and the parties agree that the any payments pursuant to Section 3.2(a) are intended to be exempt from Section 409A as a short-term deferral.  The parties intend that no payment pursuant to this Transition Agreement shall give rise to any adverse tax consequences to either party pursuant to Section 409A; however, Tallent acknowledges that the Company does not guarantee any particular tax treatment and that Tallent is solely responsible for any taxes he incurs pursuant to Section 409A or any similar statute or regulations, if any, as a result of this Transition Agreement.
(d)    For purposes of this Transition Agreement and the CIC Agreement, Tallent will be deemed to have terminated his employment and/or service, as applicable, as of the time he incurs a “separation from service” within the meaning of Section 409A.
3.3    Regulatory Matters.

(a)    If Tallent is removed and/or permanently prohibited from participating in the conduct of the Corporation’s affairs by an order issued under Section 8(e)(4) or 8(g)(1) of the Federal Deposit Insurance Act (“FDIA”) (12 U.S.C. 1818(e)(4) and (g)(1)), all obligations of the Corporation under this Transition Agreement shall terminate, as of the effective date of such order, except for the payment of amounts due and owing under Section 2.1 on the effective date of said order, and reimbursement of expenses incurred as of the effective date of termination.

(b)    If Tallent is suspended and/or temporarily prohibited from participating in the conduct of the Company’s affairs by a notice served under Section 8(e)(3) or 8(g)(1) of the FDIA (12 U.S.C. 1818(e)(3) and (g)(1)), all obligations of the Corporation under this Transition Agreement shall be suspended as of the date of service, unless stayed by appropriate proceedings.  If the charges in the notice are dismissed, the Corporation shall (1) pay Tallent all or part of the compensation 

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withheld while its contract obligations were suspended and (2) reinstate (in whole or in part) any of its obligations which were suspended. 

(c)    If the Corporation is in default as defined in Section 3(x)(1) of the FDIA, all obligations under this Transition Agreement shall terminate as of the date of default, but the vested rights of the parties shall not be affected. 

(d)    All obligations under this Transition Agreement shall be terminated, except to the extent a determination is made that continuation of the contract is necessary for the continued operation of the Corporation (1) by the director of the Federal Deposit Insurance Corporation (the “FDIC”) or his or her designee (the “Director”), at the time the FDIC enters into an agreement to provide assistance to or on behalf of the Corporation under the authority contained in 13(c) of the FDIA; or (2) by the Director, at the time the Director approves a supervisory merger to resolve problems related to operation of the Corporation when the Corporation is determined by the Director to be in an unsafe and unsound condition.  Any rights of Tallent that have already vested, however, shall not be affected by such action.

(e)    Notwithstanding anything herein contained to the contrary, any payments to Tallent by the Corporation pursuant to this Transition Agreement are subject to and conditioned upon their compliance with Section 18(k) of the FDIA (12 U.S.C. Section 1828(k)), and the regulations promulgated thereunder in 12 C.F.R. Part 359 or otherwise.

		
	4.
	Employer Information.

4.1    Ownership of Employer Information.   All Corporation Information received or developed by Tallent during the Term will remain the sole and exclusive property of the Corporation.

4.2    Obligations of Tallent.  Tallent agrees:

(a)    to hold Corporation Information in strictest confidence; 

(b)    not to use, duplicate, reproduce, distribute, disclose or otherwise disseminate Corporation Information or any physical embodiments of Corporation Information; and

(c)    in any event, not to take any action causing or fail to take any action necessary in order to prevent any Corporation Information from losing its character or ceasing to qualify as Confidential Information or a Trade Secret.  

In the event that Tallent is required by law to disclose any Corporation Information, Tallent will not make such disclosure unless (and then only to the extent that) Tallent has been advised by independent legal counsel that such disclosure is required by law and then only after prior written notice is given to the Corporation when Tallent becomes aware that such disclosure has been requested and is required by law.  This Section shall survive for a period of two (2) years following termination of this Transition Agreement for any reason with respect to Confidential Information, and shall survive termination of this Transition Agreement for any reason for so long as is permitted by applicable law, with respect to Trade Secrets.  Tallent shall have the right to disclose in confidence Trade Secrets to federal, state, and local government officials, or to an attorney, for the sole purpose of reporting or investigating a suspected violation of law.  Tallent shall also have the right to disclose Trade Secrets in a document filed in a lawsuit or other proceeding, but only if the filing is made under seal and protected from public disclosure.  Nothing in this Transition Agreement 

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is intended to conflict with 18 U.S.C. § 1833(b) or create liability for disclosures of trade secrets that are expressly allowed by 18 U.S.C. § 1833(b).

4.3    Delivery upon Request or Termination.  Upon request by the Corporation, and in any event upon Tallent’s termination of employment and service pursuant to Section 3.1, Tallent shall promptly deliver to the Corporation all property belonging to the Corporation and its Affiliates, including, without limitation, all Corporation Information then in Tallent’s possession or control.

		
	5.
	Non-Competition.  Tallent agrees that during the Term and for a period of one (1) year thereafter, Tallent will not (except on behalf of or with the prior written consent of the Corporation), within the Area, either directly or indirectly, on Tallent’s own behalf or in the service or on behalf of others, perform for any Competing Business services which are the same as the services Tallent provided for the Corporation.  

6.Non-Solicitation of Customers.  Tallent agrees that during the Term and for a period of two (2) years thereafter, Tallent will not (except on behalf of or with the prior written consent of the Corporation) on Tallent’s own behalf or in the service or on behalf of others, solicit, divert or appropriate or attempt to solicit, divert or appropriate, any business from any of the Company’s customers, including prospective customers actively sought by the Company, with whom Tallent had material contact during the last two (2) years of Tallent’s employment, for purposes of providing products or services that are competitive with those provided by the Company.

7.Non-Solicitation of Employees.  Tallent agrees that during the Term and for a period of two (2) years thereafter, Tallent will not on Tallent’s own behalf or in the service or on behalf of others, solicit, recruit or hire away or attempt to solicit, recruit or hire away, any employee of the Company with whom Tallent had material contact during the last two (2) years of Tallent’s employment.

8.Remedies.  Tallent agrees that the covenants contained in Sections 4 through 7 of this Transition Agreement are of the essence of this Transition Agreement; that each of the covenants is reasonable and necessary to protect the business, interests and properties of the Company, and that irreparable loss and damage will be suffered by the Company should Tallent breach any of the covenants.  Therefore, Tallent agrees and consents that, in addition to all the remedies provided by law or in equity, the Corporation shall be entitled to a temporary restraining order and temporary and permanent injunctions to prevent a breach or contemplated breach of any of the covenants.  The Corporation and Tallent agree that all remedies available to the Corporation or Tallent, as applicable, shall be cumulative.  

9.Severability.  The parties agree that each of the provisions included in this Transition Agreement is separate, distinct and severable from the other provisions of this Transition Agreement and that the invalidity or unenforceability of any Agreement provision shall not affect the validity or enforceability of any other provision of this Transition Agreement.  Further, if any provision of this Transition Agreement is ruled invalid or unenforceable by a court of competent jurisdiction because of a conflict between the provision and any applicable law or public policy, the provision shall be redrawn to make the provision consistent with, and valid and enforceable under, the law or public policy.

10.No Set-Off by Tallent.  The existence of any claim, demand, action or cause of action by Tallent against the Corporation whether predicated upon this Transition Agreement or otherwise, shall not constitute a defense to the enforcement by the Corporation of any of its rights hereunder.

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11.Notice.  All notices, requests, waivers and other communications required or permitted hereunder shall be in writing and shall be either personally delivered, sent by reputable overnight courier service or mailed by first class mail, return receipt requested, to the recipient at the address below indicated:

If to the Corporation:
United Community Banks, Inc.
2 West Washington Street
Greenville, SC  29601
Attention:  Chief Executive Officer

If to Tallent:    
Jimmy C. Tallent 
544 Ket Hedden Road
Hiawassee, GA  30546

or such other address or to the attention of such other person as the recipient party shall have specified by prior written notice to the sending party.  All such notices, requests, waivers and other communications shall be deemed to have been effectively given:  (a) when personally delivered to the party to be notified; (b) when sent by confirmed facsimile to the party to be notified; (c) five (5) business days after deposit in the United States Mail postage prepaid by certified or registered mail with return receipt requested at any time other than during a general discontinuance of postal service due to strike, lockout, or otherwise (in which case such notice, request, waiver or other communication shall be effectively given upon receipt) and addressed to the party to be notified as set forth above; or (d) one (1) business day after deposit with a national overnight delivery service, postage prepaid, addressed to the party to be notified as set forth above with next-business-day delivery guaranteed. A party may change its or his notice address given above by giving the other party ten (10) days’ written notice of the new address in the manner set forth above.

12.Assignment.  The rights and obligations of the Corporation under this Transition Agreement shall inure to the benefit of and shall be binding upon the successors and assigns of the Corporation, as applicable, including without limitation, a purchaser of all or substantially all the assets of the Corporation.  If the Agreement is assigned pursuant to the foregoing sentence, the assignment shall be by novation and the Corporation shall have no further liability hereunder, and the successor or assign, as applicable, shall become the employer hereunder, but Tallent will not be deemed to have experienced a termination of employment or service by virtue of such assignment.  The Agreement is a personal contract and the rights and interest of Tallent may not be assigned by Tallent.  This Transition Agreement shall inure to the benefit of and be enforceable by Tallent and Tallent’s personal or legal representatives, executors, administrators, successors, heirs, distributees, devisees and legatees.

13.Waiver.  A waiver by one party to this Transition Agreement of any breach of this Transition Agreement by the other party to this Transition Agreement shall not be effective unless in writing, and no waiver shall operate or be construed as a waiver of the same or another breach on a subsequent occasion.

14.Applicable Law and Choice of Forum.  This Transition Agreement shall be construed and enforced under and in accordance with the laws of the State of Georgia.  The parties agree that any appropriate state court located in Union County, Georgia or federal district court having jurisdiction over Union County, Georgia shall have exclusive jurisdiction of any case or controversy arising under or in connection with this Transition Agreement and shall be a proper forum in which to adjudicate such case or controversy.  The parties consent and waive any objection to the jurisdiction or venue of such courts.

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15.Interpretation.  Words importing any gender include all genders.  Words importing the singular form shall include the plural and vice versa.  The terms “herein,” “hereunder,” “hereby,” “hereto,” “hereof” and any similar terms refer to this Transition Agreement.  Any captions, titles or headings preceding the text of any article, section or subsection herein are solely for convenience of reference and shall not constitute part of this Transition Agreement or affect its meaning, construction or effect.

16.Entire Agreement.  This Transition Agreement embodies the entire and final agreement of the parties on the subject matter stated in this Transition Agreement.  No amendment or modification of this Transition Agreement shall be valid or binding upon the Corporation, or Tallent unless made in writing and signed by all parties.  All prior understandings and agreements relating to the subject matter of this Transition Agreement are hereby expressly terminated.  

17.Rights of Third Parties.  Nothing herein expressed is intended to or shall be construed to confer upon or give to any person, firm or other entity, other than the parties hereto and their permitted assigns, any rights or remedies under or by reason of this Transition Agreement.

18.Survival.  The obligations of Tallent and the Company shall survive Tallent’s termination of employment and/or service and termination or expiration of this Transition Agreement for the period designated under each respective section.

19.Representation Regarding Restrictive Covenants.  Tallent represents that Tallent is not and will not become a party to any non-competition or non-solicitation agreement or any other agreement which would prohibit Tallent from entering into this Transition Agreement or providing the services for the Corporation contemplated by this Transition Agreement on or after the Effective Date.  In the event Tallent is subject to any such agreement, this Transition Agreement shall be rendered null and void and the Corporation shall have no obligations to Tallent under this Transition Agreement.

		
	20.
	Definitions.  Whenever used in this Transition Agreement, the following terms and their variant forms shall have the meanings set forth below:

(a)    “Affiliate” shall mean any entity which controls another entity, is controlled by or is under common control with another entity.  For this purpose, “control” means ownership of more than fifty percent (50%) of the ordinary voting power of the outstanding equity securities of an entity.

(b)    “Agreement” shall mean this Transition Agreement and any exhibits incorporated herein together with any amendments hereto made in the manner described in this Transition Agreement.

(c)    “Area” shall mean the geographic area within a twenty (20) mile radius of any branch location or other office of the Company.  It is the express intent of the parties that the Area as defined herein is the area where Tallent performs services on behalf of the Company under this Transition Agreement.

(d)    “Business of the Corporation” shall mean the business conducted by the Company, which is commercial and consumer banking.
    
(e)    “Cause” shall mean:

(1)    A material breach of the terms of this Transition Agreement by Tallent, including, without limitation, the willful and intentional failure by Tallent to perform in any material respect 

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Tallent’s duties and responsibilities in the manner and to the extent required under this Transition Agreement; 

(2)    Conduct by Tallent that amounts to fraud, dishonesty, misappropriation (including, without limitation, the use of funds of the Company for personal or other non-business purposes), disloyalty or willful misconduct in the performance of Tallent’s duties and responsibilities hereunder; 

(3)    Indictment or its equivalent or conviction of Tallent of a crime involving breach of trust or moral turpitude or any felony;

(4)      Fraudulent, dishonest, or inappropriate action by Tallent which would, in the reasonable judgment of the Board of Directors of the Corporation, have a materially adverse impact on the reputation of the Company;

(5)    Conduct by Tallent that amounts to gross and willful insubordination or gross negligence in the performance of his duties and responsibilities hereunder; 

(6)    Receipt of any form of notice, written or otherwise, that any regulatory agency having jurisdiction over the Company intends to institute any form of formal or informal regulatory action against Tallent or the Company, provided that the Board of Directors of the Corporation determines in good faith that such action involves acts or omissions by or under the supervision of Tallent or that his Termination could materially advance the Company’s compliance with the purpose of the action or would materially assist the Company in avoiding or reducing the restrictions or adverse effect to the Company related to the regulatory action; 

(7)    Tallent purchasing securities in any corporation that results in Tallent collectively owning beneficially at any time five percent (5%) or more of the equity securities of any Competing Business; or

(8)    Tallent’s removal and/or permanent prohibition by bank regulatory authorities from participating in the conduct of the affairs of the Corporation.

(f)    “Code” shall mean the Internal Revenue Code of 1986, as amended.

(g)    “Competing Business” shall mean any entity (other than the Corporation or its Affiliates) that is conducting any business that is the same or substantially the same as any Business of the Company.

(h)    “Confidential Information” means data and information relating to the business of the Corporation and its Affiliates (which does not rise to the status of a Trade Secret) which is or has been disclosed to Tallent or of which Tallent became aware as a consequence of or through Tallent’s relationship to the Corporation and its Affiliates and which has value to the Corporation and its Affiliates and is not generally known to its competitors.  Confidential Information shall not include any data or information that has been voluntarily disclosed to the public by the Corporation or its Affiliates, provided that such public disclosure shall not be deemed to be voluntary when made without authorization by Tallent or any other employee of Corporation or an Affiliate, or that has been independently developed and disclosed by others, or that otherwise enters the public domain through lawful means. 

(i)    “Disability” shall mean Tallent’s physical or mental disability or incapacity which would constitute a disability under an accident and health plan maintained by the Corporation that provides income 

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replacement benefits and in which Tallent participates or, if the Corporation does not maintain such a plan or Tallent does not participate therein, Tallent’s inability to perform the essential functions of Tallent’s job with or without reasonable accommodation as a result of a physical or mental disability or incapacity.

(j)    “Disability Period” shall mean the period beginning on the date the Corporation determines that Tallent is subject to a condition that constitutes a Disability and ending on either the date that is six (6) months after such determination or the date Tallent begins receiving income replacement benefits under any long-term disability policy maintained by the Company, whichever occurs first, provided in either case Tallent has not returned to employment or other service.

(k)    “Corporation Information” means Confidential Information and Trade Secrets.

(l)    “Term” shall mean the period the Agreement is in effect pursuant to Section 2.1.
(m)    “Termination” shall mean a termination of Tallent’s employment as an employee or engagement as a consultant.
(n)    “Trade Secrets” means information of the Corporation or an Affiliate including, but not limited to, technical or nontechnical data, formulas, patterns, compilations, programs, devices, methods, techniques, drawings, processes, financial data, financial plans, product plans or lists of actual or potential customers or suppliers which:

(i)    derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and 

(ii)    is the subject of efforts that are reasonable under the circumstances to maintain its secrecy.  

IN WITNESS WHEREOF, the Corporation, and Tallent have executed and delivered this Transition Agreement as of the date first shown above.  

UNITED COMMUNITY BANKS, INC.

    
By:    /s/ L. Cathy Cox            
L. Cathy Cox
Chair, Compensation Committee and Nominating/Corporate Governance Committee of the Board of Directors

  /s/ Jimmy C. Tallent                
Jimmy C. Tallent

11Exhibit 10.24

 

		Gill
    Engineering Associates, Inc. 

    63 Kendrick Street 

    Needham, MA 02494 

    www.gill-eng.com 

    781-355-7100

 

	SUBCONSULTANT
    AGREEMENT FOR PROFESSIONAL SERVICES

 

This
Agreement between OXYS corporation  a                        
located at 705 Cambridge St, Cambridge, MA 02141("Subconsultant") and Gill Engineering Associates, Inc., a
corporation, located at 63 Kendrick Street, Needham, MA 02494 ("Consultant") takes effect on 2/21/2018.

 

Background

 

The
Consultant and MassDOT Highway
Division 
(the "Owner") entered into an agreement dated 2/21/2018 for Development
of Real Time In-Service Prestressed Beem Monitoring Program (the "Project").

 

The
agreement between Consultant and Owner, including attachments and amendments, is referred to
in this Agreement as the "Prime Agreement". A copy of the Prime Agreement (which may have compensation and confidential
provisions deleted) is attached as Exhibit A.

The
Agreement

SUBCONSULTANT'S
COMMENCEMENT OF SERVICES IS CONSIDERED ACCEPTANCE OF ALL TERMS AND CONDITIONS OF THIS AGREEMENT BY SUBCONSULTANT.

1     
Subconsultant's Services

	 	1.1	Subconsultant
    agrees to perform the Services described in Exhibit B (the "Scope of Services") for the compensation and duration
    stated in Exhibit C. Exhibit B and Exhibit C are attached and incorporated into this Agreement.
	 	1.2	Subconsultant is
    an independent contractor and not an employee of Consultant or a joint venture partner with Consultant As an independent contractor,
    Subconsultant is solely responsible for the means and methods it uses in performing the Services.
	 	1.3	While rendering
    professional services under this Agreement, Subconsultant shall comply with all applicable professional registration, licensing,
    and practice requirements.
	 	1.4	Subconsultant is
    required to cooperate with Consultant in performing the Services to enable Consultant to fulfill its obligations under the
    Prime Agreement.
	 	1.5	Consultant may add
    to or delete from the Services. If a portion of the Services is deleted, Consultant may equitably adjust Subconsultant's compensation
    and time to perform the Services. Subconsultant is required to obtain prior written approval from the Consultant of any increase
    in compensation or time for the performance by Subconsultant of additional services; otherwise, Consultant is not required
    to increase Subconsultant's compensation or time for additional services.
	 	1.6	Before subcontracting
    any portion of the Services, Subconsultant must obtain Consultant's written consent to the proposed subcontractor and the
    proposed subcontract; Consultant may withhold its consent, in its sole and absolute discretion. Consultant is not bound and
    is not liable to Subconsultant or Subconsultant's subcontractor under any subcontract.
	 	1.7	The
                                    standard of care for Subconsultant's performance of the Services is the skill and diligence
                                    ordinarily exercised by professionals performing similar services in similar location and
                                    condition. The Subconsultant has a duty to correct deficiencies in the Services without additional
                                    compensation. If Subconsultant does not correct the deficiencies in a prompt and timely manner,
                                    Consultant may correct, or have others correct, the deficiencies in Subconsultant's Services
                                    and Subconsultant is liable for the costs. Consultant may deduct the costs from Subconsultant's
                                    compensation or invoice Subconsultant for the costs, or both. If Consultant invoices Subconsultant
                                    for the costs to correct a deficiency, Subconsultant must pay Consultant the full amount no
                                    more than 30 days after the invoice date.

 

 

 

    	 	1	 

     

    

 

 

	 	1.8	Subconsultant
    represents that the Services and work product furnished by Subconsultant shall have clear title; shall be free from any valid
    claim for copyright, patent, or trademark infringement; and, shall be free of all liens, claims, demands, and encumbrances.
	 	1.9	Subconsultant agrees
    to perform the Services in compliance with applicable federal, state, and local laws, statutes, codes, rules, regulations
    and the requirements of authorities and agencies having jurisdiction over the Services or the Subconsultant.

2     
Prime Agreement 

	 	2.1	Subconsultant
    agrees to be bound to Consultant as Consultant is bound to Owner under the Prime Agreement for the performance of the Scope
    of Services described in Exhibit B.
	 	2.2	Subconsultant agrees
    that Consultant's rights and remedies are cumulative under this Agreement and include, without limitation, all the rights
    and remedies of the Owner under the Prime Agreement
	 	2.3	Subconsultant agrees
    that if the Prime Agreement is amended or changed, this Agreement is amended or changed to the same extent.
	 	2.4	Subconsultant agrees
    that if a term or condition of the Prime Agreement and this Agreement conflict, then the term or condition of the Prime Agreement
    applies to Subconsultant unless this Agreement imposes a greater requirement or burden on Subconsultant.
	 	2.5	Subconsultant agrees
    that if the Prime Agreement requires Consultant to include a term or condition of the Prime Agreement textually in this Agreement,
    then those required terms and conditions are considered incorporated and textually included.

3     
Terms of Payment 

	 	3.1	Subconsultant
    agrees to prepare invoices for its Services and expenses in the form and with the supporting documentation Consultant requires.
    Subconsultant agrees to submit invoices once a month by the 7th day of the month for consideration for payment the following
    month subject to the other terms and conditions of this Agreement.
	 	3.2	Subconsultant agrees
    that Subconsultant's delivery to Consultant of an original of this Agreement signed by Subconsultant without revision is a
    condition precedent to Consultant's duty to pay Subconsultant for Subconsultant's Services and expenses.
	 	3.3	Subconsultant agrees
    that:

		A.	Owner's
                                         payment to Consultant for Subconsultant's Services and expenses is a condition
                                         precedent to Consultant's duty to pay Subconsultant for Subconsultant's Services
                                         and expenses;
		B.	Consultant
                                         is obligated to pay Subconsultant only the amount Owner pays Consultant
                                         for Subconsultant's Services and expenses;
		C.	Consultant
                                         will pay Subconsultant no more than 10 calendar days after Owner pays Consultant
                                         for Subconsultant's Services and expenses;

	 	3.4	In addition
    to the requirements of Paragraph 3.3 of this Agreement, Subconsultant's completion of the Services in strict accordance with
    this Agreement and the Prime Agreement is a condition precedent to Consultant's duty to make final payment to Subconsultant
    for Subconsultant's Services and expenses.

 

4     
Insurance

	 	4.1	Before
    Subconsultant begins to perform the Services, Subconsultant must obtain and maintain,
    at its own expense, during the term of the Agreement and for the immediately following
    three years, at least the kinds of insurance coverage and the limits of insurance coverage required by this Agreement:

		A.	worker's
                                         compensation and employer's liability insurance as required by the jurisdiction or jurisdictions
                                         in which the Services are to be performed;
	 	B.	comprehensive
                                         automobile and vehicle liability insurance covering claims for injuries to members of
                                         the public and/or damages to property of others arising from use of motor vehicles, including
                                         onsite and offsite operations, and owned, non-owned, or hired vehicles, with $1,000,000
                                         combined single limits;

 

    	 	2	 

     

    
 

	 	C.	commercial
                                         general liability insurance covering claims for injuries to members of the public at
                                         large or damage to property of others arising out of any act or omission of the Subconsultant
                                         or of any of its employees, agents, or Subcontractors, with $1,000,000 combined single
                                         limits; and,
	 	D.	professional
                                         liability insurance of $1,000,000.

	 	4.2	Subconsultant
    agrees to name Consultant as an additional insured under the commercial general liability insurance and automobile liability
    insurance policies required of Subconsultant by this Agreement and the Prime Agreement.
	 	4.3	Subconsultant warrants
    that Subconsultant's and its insurer's rights of subrogation against Consultant and Owner are waived under Subconsultant's
    commercial general liability insurance and comprehensive automobile liability insurance policies.
	 	4.4	Insurance certificates
    delivered to Consultant under this Agreement must state that Subconsultant's insurer agrees to notify Consultant 30 days before
    any insurance policy required to be maintained by Subconsultant under this Agreement or the Prime Agreement is canceled, not
    renewed, or materially changed.

 

5     
Indemnification 

	 	5.1	Subconsultant
    agrees to indemnify Consultant, and Consultant's directors, officers, shareholders, members, managers, partners, employees,
    and agents, and the Owner, against any claim, action, liability, damage, cost, or expense, including, without limitation,
    reasonable attorney's fees, to the extent caused by Subconsultant's, or its agent's, breach of any representation, agreement
    or covenant in this Agreement or the Prime Agreement, or by Subconsultant's, or its agent's, intentional misconduct or negligent
    act or omission, or by Subconsultant's, or its agent's, violation of applicable laws, rules, and regulations, in carrying
    out, or in failing to carry out, Subconsultant's, or its agent's, duties, responsibilities, or activities under this Agreement
    or the Prime Agreement This Article 5 survives this Agreement's expiration or termination.

 

6     
Waiver of Consequential Damages 

	 	6.1	Both
    Consultant and Subconsultant waive all contingent, consequential, or other indirect damages including, without limitation,
    damages for loss of use, revenue or profit; operating costs and facility downtime, however the same may be caused. The limitations
    and exclusions of liability set forth in this Article shall apply regardless of the fault, breach of contract, tort (including
    negligence), strict liability or otherwise of Consultant, its employees, or subconsultants.
	 	6.2	If Consultant accepts
    the liability of consequential damages in the Prime Agreement, the Subconsultant shall be held liable also.

 

7     
Suspension & Termination 

	 	7.1	Subconsultant
    will, upon notice from Consultant, suspend, delay or interrupt all or part of the Services. In such event, the Subconsultant
    will resume the Services upon notice from Consultant, and an appropriate extension of time will be mutually agreed upon and
    added to the Subconsultant's time of performance, without any increase in price if the Services are to be performed for a
    fixed fee.
	 	7.2	Consultant may terminate
    this Agreement for its convenience upon notice to Subconsultant Subject to the other provisions of this Agreement governing
    payment for Services, Consultant will pay Subconsultant for the Services rendered in accordance with this Agreement through
    the termination date. Subconsultant shall submit a detailed invoice of the Services to Consultant. Subconsultant shall not
    be entitled to profit or other compensation on Services not performed.
	 	7.3	Consultant may terminate
    this Agreement for cause if:

	 	A.	Subconsultant
                                         fails to perform its obligations under this Agreement, and does not effect a prompt and
                                         timely cure;
	 	B.	Subconsultant
                                         undertakes a general assignment for the benefit of its creditors;
	 	C.	Subconsultant
                                         files a bankruptcy petition;
	 	D.	a
                                         receiver is appointed for Subconsultant's assets; or,
	 	E.	all
                                         or a substantial part of Subconsultant's assets are attached.

 

    	 	3	 

     

    

 

 

	 	7.4	If Consultant
    terminates this Agreement for cause, then Consultant may, at its option:

	 	A.	perform
                                         the Services in any manner it considers appropriate; and,
	 	B.	deduct
                                         any additional costs Consultant incurs from any amount that would otherwise be due Subconsultant
                                         under this Agreement, including, without limitation, Consultant's attorney's fees related
                                         to Subconsultant's default, regardless of whether proceedings are instituted to enforce
                                         the provisions of this Agreement or the Prime Agreement.

  

8     
Liens & Claims 

	 	8.1	Acceptance
    by Subconsultant of final payment shall operate as a full and final release of Consultant and Owner from liability for any
    and all claims by Subconsultant, and its subcontractors or suppliers, for additional compensation or payment for Services
    rendered, costs incurred, or work performed by Subconsultant under this Agreement Consultant may withhold an amount sufficient
    to discharge any or all liens asserted at any time by or through Subconsultant or Subconsultant's subcontractors or suppliers
    from any payment due the Subconsultant

 

9     
Project Files & Furnished Information 

	 	9.1	Upon
    request, Subconsultant agrees to deliver all drawings, specifications, technical data, and other information that Subconsultant
    prepares or develops under this Agreement ("Project Files") to Consultant The Project files are considered a work
    made for hire. Consultant owns all proprietary rights and the copyright in the Project Files. To the extent the Project Files
    are not considered a work made for hire, Subconsultant agrees to transfer, upon request, the copyright in the Project Files
    to Consultant Subconsultant may retain an archival copy of the Project Files. If requested, Subconsultant agrees to deliver
    additional copies of the Project Files to Consultant for Subconsultant's reasonable costs to reproduce the Project Files.
    Subconsultant consents to the use of the Project Files by Consultant or others to complete the Project The Consultant agrees
    to waive claims against and indemnify the Subconsultant for claims resulting from the use, misuse, unauthorized re-use, or
    alteration of these project files.
	 	9.2	All drawings, specifications,
    technical data, and other information furnished to Subconsultant either by Consultant or Owner for the Services ("Furnished
    Information") are, and will remain, the property of Consultant or Owner. Subconsultant agrees to use the Furnished Information
    only for the Services, and agrees not to disclose the Furnished Information to third parties or to use the Furnished Information
    in any manner detrimental to the interests of Consultant or Owner.

 

10     
Accounting Records  

	 	10.1	Subconsultant
    will maintain accounting records, in accordance with generally accepted accounting principles and practices, to substantiate
    all invoiced amounts. The Subconsultant's accounting records will be available for examination by Consultant during Subconsultant's
    normal business hours for a period of three years after Subconsultant's final invoice or that period required under the Prime
    Agreement, whichever is longer.

 

11     
Dispute Resolution 

	 	11.1	The
    method of dispute resolution shall follow the provisions of the Prime Agreement, if provided for therein. If not provided
    for in the Prime Agreement, the parties agree to negotiate all disputes between them arising out of this Agreement in good
    faith for a period of 30 days. prior to requesting mediation, Should the parties fail to reach agreement through negotiation,
    the dispute shall be mediated by the parties within a reasonable time after the first request for mediation, prior to either
    party filing a suit in a court of law, provided, however, that neither party shall be obligated to mediate prior to requesting
    injunctive relief.

  

12     
Transfer or Assignment  

	 	12.1	Subconsultant
    agrees not to transfer or assign any rights or duties under this Agreement without Consultant's prior written consent. Unless
    otherwise stated in Consultant's written consent to a transfer or an assignment, no transfer or assignment will release or
    discharge the Subconsultant from any obligation under this Agreement

 

    	 	4	 

     

    

 

13     Other
Provisions 

	 	13.1	Subconsultant
    will not disclose the nature of its Services on the Project, or engage in any other publicity or public media disclosures
    with respect to this Project without the prior written consent of the Owner. This paragraph 12.1 survives this Agreement's
    expiration or termination.
	 	13.2	Neither party will
    be liable to the other for delays caused by circumstances beyond the reasonable control of the nonperforming party.
	 	13.3	This Agreement gives
    no rights or benefits to anyone other than the Subconsultant and Consultant, and has no third-party beneficiaries.
	 	13.4	Subconsultant, its
    employees and agents, will look solely to the Consultant for recovery of any judgment or award Subconsultant obtains against
    Consultant or those for whom Consultant is liable. Subconsultant and Consultant agree that each other's partners, members,
    shareholders, officers, directors, managers, employees, and agents, are not personally liable to each other under this Agreement.
	 	13.5	Notice must be in
    writing and delivered to the address for the party set forth in this Agreement. To change its address for delivery of notice,
    a party must notify the other party.
	 	13.6	Massachusetts law
    governs this Agreement, regardless of Massachusetts's choice of law rules.
	 	13.7	Neither party waives
    strict performance of this Agreement nor its rights or remedies under this Agreement because of an earlier waiver of the performance
    of any part of this Agreement.
	 	13.8	The captions in
    this Agreement are for purpose of convenience only and form no part of this Agreement.
	 	13.9	If any part of any
    provision of this Agreement is illegal, invalid, or unenforceable, then that part shall be ineffective to the extent of the
    illegality or invalidity or lack of enforceability only, without in any way affecting the remaining parts of that provision
    or remaining parts of this Agreement.
	 	13.10	Subconsultant agrees
    to comply with all applicable anti-discrimination and equal employment laws and regulations and agrees to provide any necessary
    certificates to show such compliance.
	 	13.11	This Agreement represents
    the entire understanding, and supersedes all prior understandings, between the parties relating to the subject matter of this
    Agreement. The parties may amend this Agreement only by a writing signed by each party's authorized representative.

 

Exhibits:

A.
   Prime Agreement

B.
   Scope of Services

C.    Compensation

 

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EXHIBIT
A 

Prime Agreement

 

 

 

 

 

 

 

    	 	6	 

     

    

 

 

 

Notice
to Proceed

 

October
15, 2013

 

Gill
Engineering Associates

200
Highland Avenue, 4th Floor

Needham,
MA 02494

 

	Contract Number:	 	77862 (N13000000001)
	Action Date:	 	October 9, 2013
	Action Item#:	 	31

 

Dear
Joseph P. Gill, P. E.

 

Enclosed
is your signed copy of the contract award with the Massachusetts Department of Transportation (MassDOT) - Highway Division.

 

This
contract is for providing design and review services to MassDOT on an open end basis for various statewide highway and bridge
projects.

 

This
is a rate contract with duration dates from October 9, 2013 until October 8, 2018.

 

Cordially,

 

 

 

	TMB/1rd	 	
	 	 	 
	Email:	 	Michael J. Schwartz
	 	 	Oscar Epstein
	 	 	Joseph Pavao
	 	 	 
	CC:	 	Fiscal Management
	 	 	Contracts & Records

 

 

 

 

		 	Ten Park Plaza, Suite 7520
	 	 	Boston, MA 02116
	Leading the Nation in Transportation Excellence	 	Tel: 857-368-9537 Fax:857-368-0623
	 	 	www.mass.gov/massdot

  

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ATTACHMENT
A

SCOPE
OF SERVICES

 

The
services to be provided by the Consultant in connection with assisting MassDOT Highway Division will generally fall within the
following work categories:

 

1.   
Project Scoping — General

2.   
Design Services

3.   
Review Services

4.   
Construction Phase Engineering

5.   
Special Studies, Reports and Document Preparation

6.   
Emergency Assignments

 

DESCRIPTION
OF WORK CATEGORIES

 

1.     
Project Scoping (General)

 

Specific
assignments will be designated whereby the Consultant will be directed to provide MassDOT with detailed scopes of work and estimates
of workhours and project costs for various statewide projects. Project scoping may be requested for preliminary design, final
design through P.S.& E., construction engineering, or a combination of project phases. The Consultant shall prepare project
scopes of work that are clearly written and sufficiently detailed to ensure that subsequent project plans and specifications developed
for MassDOT meet all MassDOT, FHWA, and AASHTO standards and criteria, including the best engineering policies and practices as
currently accepted.

 

Tasks
under this category will include: research; compilation and review of existing data; meetings with MassDOT staff; photographic
and video record of the existing project site (structural, roadway, waterway, railroad, etc.); and field evaluation of the proposed
project. The Consultant shall make replacement/rehabilitation recommendations that are consistent with MassDOT's Non-National
Highway System Bridge R&R Policy.

 

2.     
Design Services

 

Design
assignments shall include all work necessary to furnish either preliminary designs or final designs in accordance with applicable
Sections of the Standard Provisions, Division II-Standard Task Descriptions and Special Provisions. These assignments may include
the completion of work previously performed but not completed by others. Design assignments may also include construction phase
services, to be furnished in accordance with the Standard Provisions, Divisions I and II and the Special Provisions, such as review
of shop drawings, furnishing advice during construction, and field inspection of traffic signal installations.

 

	 	A-1	 

  

    	 	10	 

     

    

 

 

DESCRIPTION
OF WORK CATEGORIES                          (Cont'd.)

 

3.     Review
Services

 

Review
assignments shall include all work necessary for the complete review of plans and specifications for MassDOT projects, and confirmation
that the plans and specifications meet all MassDOT, FHWA, and AASHTO standards and criteria, including the best engineering policies
and practices, as currently accepted. Items to be reviewed may consist of any or all of the following: highway design plans; specifications
and estimates; right-of-way and layout plans; bridge calculations, plans, specifications and estimates; drainage and grading plans;
hydraulic plans; utility plans; roll base plans; cross sections; profiles; traffic control devices plans; detail plans; and any
other materials related to MassDOT projects.

 

4.     
Construction Phase Engineering

 

Assignments
under construction phase services will be done in accordance with the Standard Provisions, Division II-Standard Task Descriptions
(Section 900) and Special Provisions. These assignments may include pre-bid services; participation in a pre-construction conference;
review and approval of shop drawings; preparation of signal permits; review, approve or take appropriate action regarding conformance
to bridge construction procedures; furnish advice during construction including review and response to RFIs; perform field inspection
including traffic signal installations; perform geotechnical construction evaluation and complete a bridge rating including photographs.

 

5.     
Special Studies, Reports and Document Preparation

 

Assignments
under this work category will involve the preparation of studies, reports, specifications, guides, and other documents required
by the MassDOT. Tasks may involve research, site visits, meetings and coordination with MassDOT staff and others, writing, editing,
and printing of documents. The Consultant may also be required to train MassDOT staff and others regarding materials prepared
by them under these assignments.

 

6.     
Emergency Assignments

 

The
Engineer may request that emergency assignments and/or those which may only require a field visit and/or submission of a brief
report be performed by the Consultant on a costs plus a net fee basis, without the necessity of an agreed-upon cost prior to the
performance of the work. All such assignments shall require written approval of the Engineer, certifying that the work was performed
at MassDOT's request and that the cost was reasonable.

 

	 	A-2	 

 

    	 	11	 

     

    

 

 

GENERAL

 

The
Consultant, upon written notice from MassDOT of a project assignment, shall attend a scope of work meeting with the Engineer;
shall visit the project site for the purpose of making an inspection or evaluation of the project as may be necessary to familiarize,
determine, and confirm the extent of the assignment; and shall submit a written proposal report to MassDOT for approval by the
Engineer. The proposal report shall include the Consultants suggested procedures, along with the estimated workhours to perform
the services and an estimate of all associated costs, including direct expenses. The proposal report shall also include an estimate
of the construction costs of all improvements to be made (if applicable).

 

For
each assignment, the Consultant shall comply with all Sections of the Standard Provisions, Divisions I and II, and as amended
by the Special Provisions excepting as expressly amended or supplemented for each assignment.

 

 

 

 

 

 

 

 

 

 

 

	 	A-3	 

 

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INTEROFFICE
MEMORANDUM

Pre-Award
Review # 14A-820

 

 

	 
	To:	 	MichaelSchwartz,Consultant
    Contracts Engineer
	 	 	 
	From:	 	Richard Liberatore, Deputy Director of Audit
    Operations
	 	 	 
	Date:	 	October 1, 2013
	 	 	 
	Re:	 	Pre-Award
        Review of Gill EngineeringAssociates.Inc.

        Project:Master
        Service Agreement - Design & Review of Highway & Bridge

        Projects
        - Statewide

        Highway
        Division Contract # 77862

        Maximum
        Obligation:Unknown - State Funded

	 

 

As
requested,Audit Operations has completed a Pre-Award Review on the above consultant and its subconsultants for this proposed Master
Service Agreement !MSA).

 

To
assist your office in determining the reasonableness of the proposed labor and indirect cost rates we present the following comments.

 

Audit
Operations has reviewed the proposed salaries for Gill Engineering Associates, Inc. and their subconsultants under the proposed
MSA. The proposed salary rates and costs appear to be reasonable. We note on the subconsultant. Lamson Engineering Consultant,the
Principal of the firm is scheduled to work the Principal. and the Project Manager and the Senior Engineer positions at the same
rate of pay. Further, a second employee will be working the Senior Engineer and the Engineer positions at the same rate of pay.
In accordance with the contract's standard provisions. Article VI,A. (a) the labor rate paid should be commensurate with the position.

 

Audit
Operations has also reviewed the indirect cost rate submittal for Gill Engineering Associates,Inc. and their subconsultants for
their most recently completed fiscal years and have approved the following rates, which we recommend be used for billing purposes
on the proposed state funded MSA:

 

	Prime Consultant:	Gill Engineering
    Associates, Inc.	111.94%
	Subconsultant:	Steere Engineers, Inc.	106.68%
	 	Lamson Engineering Consultant	130.17%

 

Audit
Operations has not reviewed any other. proposed direct expenses. Contract Administration procedures require direct expenses to
be reviewed and approved by Highway Division's Project Engineer prior to being incurred. Audit Operations has not reviewed any
other area of the proposed contract

 

If
you have any questions. please contact Therese Moran at extension 368-9783.

 

 

CC
Audit Unit File

 

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Attachment
I

Standard
Provisions

 

Division
I -General Requirements and Covenants

 

 

TABLE
OF CONTENTS.

 

	Section
    1 - Definition of Terms 	1
	Section
    2 - Legal Relations and Responsibilities	3
	Section
    3 - Errors and Omissions	11
	Section
    4 - Progress of the Work	12
	Section
    5 - Compensation	13
	Section
    6 - Negotiations After Contract Execution	20
	Section
    7 - Out of Scope Services	21
	Section
    8 - Miscellaneous Provisions	23
	Section
    9 - Progress Payments	28

 

 

SECTION
1

DEFINITION
OF TERMS

 

1.01     
Definitions of Terms

 

Wherever
in these provisions the following terms, or pronouns in place of them, are used, the intent and meaning shall be interpreted
as follows:

 

COMMONWEALTH
-The Commonwealth of Massachusetts.

 

CONSULTANT
- Professional Services Contractor, or the Party of the Second Part to this Contract.

 

CONTRACT
-The written agreement executed between M.assDOT and the Consultant setting forth the obligations of the parties thereunder,
including, but not limited to, the performance of the Scope of Services, the furnishing of deliverables and the basis of payment.
The Contract includes the MassDOT Standard Contract Form, the MassDOT Terms and Conditions, the Scope of Services, the Budget,
Special Provisions, and all manuals, guides and regulations indicated in these Standard Provisions to be part of the Contract
by reference. °The Contract shall be further defined as including any and all approved Amendments.

 

CONTRACT
COMPLETION DATE - The date specified in the Standard Contract Form for the completion of services, or the extended completion
date, accepted by the Consultant and approved by MassDOT.

 

ENGINEER
- The Chief Engineer of the MassDOT Highway Division, acting directly or through an authorized representative, such representative
acting within the scope of the duties assigned to him/her.

 

 

    	 	I-16	 

     

    

  

DIRECT
EXPENSES - Expenses reimbursable to the Consultant for goods or services obtained by the Consultant for the Project or for
work performed on the Project by parties other than the Consultant.

 

FEDERAL
HIGHWAY ADMINISTRATION OR "FHWA" - The Federal Highway Administration of the United States Department of Transportation.

 

FIXED
FEE - A portion of the Total Limiting Fee, as shown in the Contract Budget, to cover the Consultant's profit, miscellaneous.
expenses, and other factors that may be considered under the applicable regulations and that"are not paid for otherwise.
The total amount of the Fixed Fee, as shown in the Contract Budget,.shall be paid to the Consultant upon completion of the services
to be provided under the Contract, or, if terminated prior to completion by "the Engineer, upon such termination with such
payment(s) being made in accordance with the relevant provisions of Division I, Section S. Proportional payments of,the Fixed
Fee shall be made Over the course of the Project based on work completed. Fixed Fees are most commonly used on single assignment
Contracts.

 

MASSDOT
-The Massachusetts Department of Transportation, or the Party of the First Part to this Contract.

 

MAXIMUM
OBLIGATION - The sum of the Maximum Payment Amount and Special Engineering payment components set forth in the Contract Budget.

 

MAXIMUM
PAYMENT AMOUNT - The sum of the Total Limiting Fee and Direct Expenses payment components set forth in the Contract
Budget.

 

NET
FEE - A portion of the Total Limiting Fee, as shown in the Contract Bud get, to cover the Consultant's profit,
miscellaneous expenses, and ·other factors that may be considered under the applicable regulations and that are not
paid for otherwise. The Net Fee, as shown in the Contract Budget, shall be assigned proportionately to assignments authorized
under the Contract and shall be paid to the Consultant for each assignment under the Contract, with such payment(s) being
made in accordance with the relevant provisions of Division I, Section 5. Proportional payments of the Net Fee shall be made
over the course of the Project based on work completed. Net Fees are most commonly used on multiple assignment
Contracts.

 

NOTICE
TO PROCEED - A written communication issued by MassDOT to the Consultant authorizing the Consultant to proceed with the Scope
of Services and establishing the date of commencement of the services.

 

PARTY
OF THE FIRST PART -MassDOT.

 

PARTY
OF THE SECOND PART -The Consultant.

 

PROJECT
- All services described in the Scope of Services.

 

SPECIAL
ENGINEERING - Any services required, subject to prior written approval by the Engineer, which was not anticipated or was not
included in the original Scope of Services, but is provided for in the Contract Budget.

 

 

 

    	 	I-17	 

     

    

 

 

SPECIAL
PROVISIONS - The special directions, provisions and requirements prepared to cover proposed services not expressly provided
for in the Standard Provisions. The Special Provisions shall be included within the general term "Specifications" and
shall be made a part of the Contract with the expressed understanding that in the event of conflict, they shall prevail over all
other specifications of the Contract.

 

SPECIFICATIONS
- The directions, provision's and requirements comprising both these Standard Provisions and the Special Provisions.

 

TOTAL
LIMITING FEE - The sum of the Direct Salary Costs, Indirect Costs and Fee (Fixed Fee or Net Fee) payment components set forth
in the Contract Budget. ·

 

 

SECTION
2

 

LEGAL
RELATIONS AND RESPONSIBILITIES

 

2.01     Employment
and Staffing

 

The
Consultant shall maintain an office located within a reasonable distance of the project location(s) assigned under this Contract.
Such office shall be staffed with professional personnel adequate in number, training and experience to perform the services required
by this Contract.

 

Prior
to commencing services, the Consultant shall submit the names, titles and salary rates of personnel to be assigned to the project.
In addition, education and experience records of key personnel, who will actively participate in the Project shall be submitted,
if so requested by MassDOT. If,at any time- during the term of this Contract, a key position is vacated, notice shall be immediately
sent to the Engineer as to the person vacating the position and the name, title, education, experience record and rate of pay
of the person who will fi ll the vacancy. MassDOT reserves the right to disapprove key personnel staff changes proposed by the
Consultant.

 

·Authorized
representatives of MassDOT (and FHWA) may inspect or review the Consultant's in process design work. Plans and documents, including
those in the formative stage, shall be readily available in the Consultant's local office during normal working hours.

 

Every
person employed in the work covered by this Contract shall lodge, board or trade where and with whom he/she elects, and neither
the Consultant nor its agents or employees shall directly or indirectly require, as a condition of employment therein, that an
employee shall lodge, board or trade at a·particular place or with a particular person.

 

MassDOT
personnel are not allowed to be under the employ of the Consultant to perform any portion of the work of this Contract.

 

 

    	 	I-18	 

     

    

 

2.02     Subcontracting

 

The
Consultant shall perform the work with its own organization amounting to not less than fifty (50) percent of the original Contract
Maximum Payment Amount, except that any items designated in the Contract as "Specialty Items" may be performed by subconsultants
or subcontractors, and the costs of any such "Specialty Items" shall be deducted from the Maximum Payment Amount prior
to determining the total amount of work required to be performed by the Consultant with its own organization.

 

If
the complexity and nature of the project" require specialized or expert assistance, services or advice ·in connection
with the work,. which normally are not the types of services performed directly by the Consultant, such services may be provided
by subcontracting, provided that prior written approval is received from MassDOT. The employment of subconsultant firms or individuals
for supplemental specialized services, such as soil testing, hazardous materials testing and ground or aerial survey work, included
in the predetermined Maximum Payment Amount, shall require prior written approval from the Engineer.

 

Requests
for approval of services to be subcontracted shall include a clear description of the services to be performed, capabilities of
the subconsultant to perform such services, breakdown of costs and work hours, method of payment and maximum amount to be paid.
In addition, any subcontract which exceeds $50,000 in cost will require a pre-award audit of the subconsultant by MassDOT or its
respective designee.

.

MassDOT
reserves the right to require the Consultant to obtain proposals for any subcontract for work -or services not included in the
original Maximum Payment Amount. These services will be solicited and compensated 'for in accordance with Division I, Section
5.03 (d). MassDOT reserves the right to approve any changes in subconsultants or changes in the amounts or rates of cost reimbursement
to any subconsultant.

 

The
Consultant warrants that all contracts with subconsultants shall bind each subconsultant to all provisions of this Contract to
the extent that the regulations, right and interests of MassDOT and the FHWA may be affected; and that the Consultant accepts
legal and financial responsibility for any failures to so protect and enforce the regulations, rights and interests of MassDOT
and the FHWA.

 

2.03     
Warranty

 

The
Consultant warrants that its firm has not employed or retained any company or person, other than a bona fide employee working
solely for the Consultant, to solicit or secure this Contract, and that they have not paid or agreed to pay any company or person,
other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gift, or any
other consideration, contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty,
MassDOT shall have the right to annul this Contract without liability, or, in its discretion, to deduct from the Contract price
or consideration without liability, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift
or contingent fee.

 

 

    	 	I-19	 

     

    

  

2.04     Non-Discrimination
and Affirmative Action

 

During
the performance of this Contract, the Consultant, for itself, its assignees and successors in interest, shall comply with the
US Department of Transportation's regulations relative to nondiscrimination in Federally assisted programs of the Department of
Transportation (Title 49, CFR, Part 21, hereinafter referred to as the Regulations), which are herein incorporated (Appendix A
of the Standard Title VI Assurance).

 

Appendix
 A

Standard
Title VI Assurance

 

During
the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to
as the "contractor") agrees as follow:

 

		1.	Compliance
                                         with Regulations: The contractor shall comply with the Acts and the Regulations relative
                                         to Nondiscrimination in federally-assisted programs of the U.S. Department of Transportation, Federal Highway Administration, as they may be amended from time to time, which are
                                         herein incorporated by reference and made a part of this contract.

 

		2.	Nondiscrimination:
                                         The contractor, with regard to the work performed by it during the contract; shall
                                         not discriminate on the grounds of race, color, national origin, sex, age, or disability
                                         till the selection and retention of subcontractors, including procurements "of materials
                                         and leases of equipment. The contractor shall not participate either directly or indirectly
                                         in the discrimination prohibited by the Acts and the Regulations, including employment
                                         practices when the contract covers a program set forth in Appendix  B of 49 CFR Part
                                         21.

 

		3.	Solicitations
                                         for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations
                                         either by competitive bidding or negotiation made by the contractor for work to be performed
                                         under a subcontract, including procurements of materials or leases of equipment, each
                                         potential subcontractor or supplier shall be notified by the contractor of the contractor's
                                         obligations under this contract and the Acts and the Regulations relative to Nondiscrimination
                                         on the grounds of race, color, national origin, sex, age, or disability.

 

		4.	Information
                                         and Reports: The contractor shall provide all information and reports required by
                                         the Acts, the Regulations and directives issued pursuant thereto and shall permit access
                                         to its books, records, accounts, other sources of information, and its facilities as
                                         may be determined by the Recipient or the Federal Highway Administration (FHWA) to be
                                         pertinent to ascertain compliance with such Acts, Regulations, orders, and instructions.
                                         Where any information required of a contractor is in the exclusive possession of another
                                         who fails or refuses to furnish this information the contractor shall so certify to the
                                         Recipient or the FHWA, as appropriate, and shall set forth what efforts it has made to
                                         obtain the information.

 

 

 

    	 	I-20	 

     

    

 

 

		5.	Sanctions
                                         for Noncompliance: In the event of the contractor's noncompliance with the Nondiscrimination
                                         provisions of this contract, the Recipient shall impose such contract sanctions as it
                                         or the FHWA may determine to be appropriate, including, but not limited to:

 

		•	Withholding
                                         of payments to the contractor under the contract until the contractor complies; and/or
	 	•	Cancellation,
                                         termination, or suspension of the Contract, in whole or in part.

  

 

		6.	Incorporation
                                         of Provisions: The contractor shall include the provisions of paragraphs 1 through
                                         6 in every subcontract, including procurements ·of materials and leases of equipment,
                                         unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The
                                         contractor shall take such action with respect to any subcontract or procurement as the
                                         Recipient or the FHWA may direct as a means of enforcing such provisions including
                                         sanctions for noncompliance. Provided, however, that in the event a contractor becomes
                                         involved in, or is threatened with, litigation with a subcontractor or supplier as a
                                         result of such direction, the contractor may request the Recipient to enter into such
                                         litigation to protect the interests of the Recipient and, in addition, the contractor
                                         may request the United States to enter into such litigation to protect the interests
                                         of the United States.

 

 

***

 

With
respect to employment, under Executive Order 11246 non-construction (service and supply) contractors 50 or more employees and
government contracts of $50,000 or more are required to develop and implement a written affirmative action program ("AAP")
for each establishment. The regulations define an AAP as a set of specific and result-oriented procedures to which a contractor
commits itself to apply every good faith effort. The AAP is developed by the contractor (with technical assistance from the Office
of Federal Contract Compliance Programs ("OF€CP") if requested) to assist the contractor in a self-audit of its
workforce. The AAP is kept on file and carried out by the contractor; it is submitted to OFCCP-only if MassDOT or FHWA requests
it for the purpose of conducting a compliance review.

 

The
AAP identifies those areas, if any, in the contractor's workforce that reflect utilization of women and minorities. The regulations
at 41 CFR 60-2. 11 (b). define under-utilization as having fewer minorities or women in a particular job group than would reasonably
be expected by their availability. When determining availability of women and minorities, contractors consider, among other factors,
the presence of minorities and women having requisite skills in an area in which the contractor can reasonably recruit.

 

Based
on the utilization analyses under Executive Order 11246 and the availability of qualified individuals, the contractors establish
goals to reduce or overcome the under-utilization. Good faith efforts may include expanded efforts in outreach, recruitment, training
and other activities to increase the pool of qualified minorities and women. The actual selection decision is to be made on a
non-discriminatory basis.

 

 

 

    	 	I-21	 

     

    

 

The
Consultant shall also comply with the "Disadvantaged Business Enterprise Special Provision" and must include the following
assurance in each subcontract under this Contract:

 

The
contractor, sub recipient ·or subcontractor shall not discriminate on the basis of race,. color, ·national origin,
or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award
and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a · material
breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate;

 

2.05     
Notice ·

 

Unless
otherwise specified, any notice hereunder shall be in writing and shall be deemed delivered when given in person to either party
or deposited iri the U..S. Mail, postage prepaid and addressed as follows:

 

	To MassDOT:	 	Chief
                           Engineer

                           MassDOT
                           Highway Division

                           Ten
                           Park Plaza

                           Boston,
                           MA 02116-3973

	 	 	 
	To the Consultant:	 	(Consultant's ·address. as listed
    on the Standard Contract Form)

   

2.06     
Insurance

 

	A.	Types of Insurance

  

1.     
General Liability

 

The
Consultant shall maintain the following minimum limits of General Liability Insurance:

 

	 	•	$1,000,000
    per occurrence for bodily injury and property damage
	 	•	$5,000
    medical expense
	 	•	$1,000,000
    personal injury
	 	•	$2,000,000
    general aggregate
	 	•	$2,000,000
    products/completed operations 

  

Coverage
shall be written on an occurrence basis and include (a) products and completed operations, (b) contractual coverage, (c) personal
injury, and (d) the "XCU" hazards. Coverage must be equivalent to ISO Form CG 00 01 12 07. General Liability policies·subject
to a deductible must be approved in writing by MassDOT.

 

 

 

    	 	I-22	 

     

    

  

2.     
Automobile Liability

 

The
Consultant shall maintain the following minimum limit of Automobile Liability Insurance:

 

		•	$1,000,000
                                         per accident, bodily. injury and property damage combined

 

Coverage
must include non-owned and hired liability. Coverage must be written on a per accident basis.

 

3.     
Workers Compensation

 

The
Consultant shall maintain Workers Compensation insurance, as required by Massachusetts Law.

 

4.     
Restoration of Valuable Papers

 

The
Consultant shall maintain insurance in a sufficient amount to assure· the restoration of any plans, drawings. computations,
field notes or other similar data relating to the work covered by this Contract in the event of loss or destruction until all
data is turned over to MassDOT.

 

5.     
Professional Services Liability

 

The
Consultant shall maintain Professional Services Liability Insurance for errors and omissions· in the amongst stated in
the Special Provisions. This insurance shall be obtained by the Consultant and shall remain in force from the date when the Consultant
affixes his/her Registered Professional Engineer's stamp to the Contract documents to the date when all construction work designed
under this Contract is completed, unless this Contract is terminated as herein provided, or until it is determined by the Engineer
that construction has advanced to the stage where errors in design cannot further affect said construction.

 

B.     Insurance
Carriers

 

Insurance
Carriers must be authorized to write business in the Commonwealth of Massachusetts or be approved by the Massachusetts Commissioner
of Insurance and have a minimum AM Best Rating of A-IX unless approved in writing by MassDOT.

 

C.     Other
Requirements

 

Certificates
of Insurance must name the Massachusetts Department of Transportation as Certificate Holder. Certificates must also specifically
state that the Massachusetts Department of Transportation is named as an additional insured on the general liability and automobile
liability policies. The certificates must also state that coverage is being afforded to the additional insured on a primary and
non-contributory basis. An endorsement specifying the additional insured status must be provided to MassDOT.

 

 

 

    	 	I-23	 

     

    

 

 

The
AM Best Rating of each carrier should be specified on the appropriate certificate of insurance.

 

The
Consultant shall submit, as evidence of the insurance policies, copies of applicable Certificates of Insurance to MassDOT for
subsequent filing with MassDOT 's Office of Contracts and Records. MassDOT shall not be obligated to make any payment to the Consultant
for services performed under the provisions of this Contract before evidence of insurance coverage is received. MassDOT reserves
the right to periodically review the types and amounts of insurance being maintained by the Consultant and to require any additional
insurance which is considered reasonable. 

 

All
insurance required must be maintained throughout the duration of the Contract. In addition, products and completed operations
and professional coverage must be maintained for three (3) years thereafter.

 

No
cancellation of such insurance, whether by the insurers or by the insured, shall be valid unless written not ice thereof is given
by the party proposing cancellation to the other party and to MassDOT at least twenty (20) days prior (or ten days prior for non-payment
of premium) to the intended effective date, as expressed in said notice. Notice of cancellation, sent by the party proposing cancellation
and made by mail, facsimile or PDF mailing, shall be deemed sufficient notice. An affidavit from any officer, agent or employee,
duly authorized by the insured, shall be prima facie evidence that the notice was set.

 

This
section shall apply to the legal representative, trustee in bankruptcy, receiver; assignee, trustee and the successor in interest
of such Consultant. The aforesaid insurance shall be taken out and maintained by the Consultant.

 

Failure
to provide and continue in force any insurance, as described in this Section, shall be deemed a material breach of the Contract
and shall operate as an immediate termination thereof.

 

2.07     Indemnification
of Commonwealth/Consultant Liability

 

The
Consultant shall be liable for all damages caused by errors or omissions in its work or in the work of its subcontractors, agents,
or employees performed under this Contract. The Consultant expressly agrees that its subcontractors, agents, or employees shall
possess the experience, knowledge and character necessary to qualify them individually for the particular duties they perform
in a manner consistent with that degree of skill and care ordinarily exercised by practicing design professionals performing similar
services in the same locality, at the same site and under the same or similar circumstances and conditions. The Consultant makes
no other representations or warranties, whether express or implied, with respect to the professional design services rendered
hereunder.

 

Nothing
in this Section, or in this Contract, shall create or give to third parties any claim or right of action against the Consultant
or MassDOT beyond such as may legally exist irrespective of this Section or Contract.

 

 

 

 

    	 	I-24	 

     

    

 

2.08     
Conflict of Interest Law

 

The
Consultant is advised that its performance of work for MassDOT may, at any time, raise questions about real or perceived conflicts
of interest because of the Consultant's relationship to other entities or individuals, including without limitation: (1) private
and public owners of properties that abut or may be affected by the Project, and/or (2) other state-created entities with potentially
conflicting interests and/or concerns.

 

Conflicts
may also arise as a result of the Consultant's role at an earlier stage of a project. If the Consultant' role at an earlier stage
was significant, e.g., it included assistance in the development of ·instructions to bidders, detailed cost estimates,
'project schedules, evaluation criteria or other key documents and information that assisted MassDOT in determining the scope,
budget or schedule of the Project, or in choosing among design alternatives or design firms, the Consultant may be precluded from
participation in the Project at" a later stage. All potential conflicts must be disclosed to MassDOT and MassDOT will determine
whether or not the Consultant may be awarded a contract or assignment.

 

The
Consultant agrees to certify from time to time, in a form approved by MassDOT, that in connection with its work, it is in full
compliance with the provisions of Chapter 268A of the Massachusetts General Laws, and any other applicable conflict of interest
laws.

 

2.09     
Public Records Law

 

The
Consultant acknowledges and agrees that all records, documents, drawings, plans, specifications and other materials in MassDOT's
possession, including materials submitted by the Consultant, are subject to the provisions of the Massachusetts Public Records
Law (Mass. Gen. L. c. 66, § I0). The Consultant shall be solely responsible for all determinations made by it under such
Law, and for clearly and prominently marking each and every page or sheet of materials with Trade Secret or Confidential as it
determines to be appropriate. The Consultant is advised to contact legal counsel concerning such Law and its application to the
Contract.

 

2.10     
Purchase of Non-Expendable Equipment

 

With
respect to non-expendable equipment purchased by the Consultant under this Contract, the Consultant shall adhere to the applicable
provisions of the latest version of Federal Policy Guide 49 CFR, Part 18.00, with particular adherence to the property management
standards incorporated by Part 18.32 therein. Further, all such non-expendable equipment purchased by the Consultant under this
Contract shall become the property of MassDOT and shall be transferred unto its care and custody at MassDOT's direction.

 

 

 

 

    	 	I-25	 

     

    

 

SECTION
3

ERRORS
AND OMISSIONS

3.01     
General

 

MassDOT
will investigate construction extra work orders and overruns determined to be associated with errors or omissions by the Consultant
in the preparation of construction contract documents. This procedure is known as the Cost Recovery Procedure.

 

3.02     
Procedure

 

If,
during the course of administering a construction contract, the Engineer determines that MassDOT may have incurred additional
costs that are directly related to an error or omission on the part of the Consultant, the Cost Recovery Procedure will be initiated
in accordance with MassDOT Highway Division S.O.P.No: HED-70-01-1-000.

 

During
this process, the Consultant may be asked to provide information regarding the Cost Recovery issue. MassDOT and the Consultant
agree that information will be freely exchanged during this period with the objective to determine the cause of the extra work
and to agree to the amount of reimbursement appropriate to the issue, if any.

 

During
this process, MassDOT and the Consultant may agree to use an Alternative Dispute Resolution Process.

 

Prior
to the initiation of any legal proceedings, the parties to this Contract agree to submit all claims, disputes or controversies
arising out of or in relation to the interpretation, application or enforcement of this Contract to non-binding mediation. Such
mediation shall be conducted under the auspices of the American Arbitration Association or such other mediation service or mediator
upon which the parties agree. The party seeking to initiate mediation shall do so by submitting a formal, written request to the
other party to this Agreement. This section shall survive completion or termination of this Contract, but under no circumstances
shall either party call for mediation of any claim or dispute arising out of this Contract after such period of time as would
normally bar the initiation of legal proceedings to litigate such claim or dispute under the laws of the Commonwealth of Massachusetts.

 

3.03     
Settlement

 

If,
at the conclusion of the Cost Recovery Process, it is determined by MassDOT that the Consultant is responsible for reimbursing
MassDOT, both parties will agree to one of the following methods of reimbursement: by payment in full, in kind services or a reduction
in the amount of a subsequent invoice.

 

 

 

 

 

 

    	 	I-26	 

     

    

 

SECTION
4

PROGRESS
OF THE WORK 

 

4.01     
Schedule

 

The
Consultant shall begin performance ·of the services designated in the Contract promptly after receipt of the Notice to
Proceed, and shall complete the services in a reasonable and timely fashion.

 

All
services shall be performed by the Consultant in accordance with the time schedule as specified in this Contract; or in subsequent
agreements between MassDOT and the Consultant.

 

The
Consultant will be required to submit, for review and approval, a schedule 'depicting the major milestones in the design process.
MassDOT may request an updated project schedule, if during the implementation of the contract, the Engineer determines that the
progress of the work does not conform to the approved schedule.

 

Should
circumstances occur which are beyond the control of the Consultant, such as an increase in the scope of services, revisions to
approved services, or a change in the conditions under which the services are to be performed, the specified contract completion
date may be extended in accordance with Division I, Section 4.02.

 

4.02     
Extension of Time

 

Approximately
six months prior to the contract completion date, the Consultant shall evaluate the work remaining in all contract assignments
and determine if sufficient time remains to complete all work. In the event that additional time is required, the Consultant shall
provide to MassDOT a written explanation of the circumstances that caused the work not to be completed within the contract specified
time, and also request a revised date for consideration. If MassDOT determines that an Extension of Time is warranted, both parties
shall agree to a new completion date. The extension must be approved by MassDOT prior to the prevailing completion date. If not
so approved, the contract shall expire.

 

An
Extension of Time will not be granted if it is determined that contract work suffered delays that are directly related to errors,
omissions, negligence or failure to adequately staff the work by the Consultant.

 

The
Consultant shall not be responsible for delays caused by factors beyond the Consultant's reasonable control, including but not
limited to, delays because of strikes, lockouts, work slowdowns or stoppages, accidents, acts of God, failure of any governmental
or other regulatory authority to act in a timely manner, failure of MassDOT to furnish timely information or approve or disapprove
of the Consultant's services or work product, or delays caused by faulty performance by MassDOT or by its contractors of any level.
When such delays beyond the Consultant's reasonable control occur, MassDOT agrees that the Consultant shall not be responsible
for damages, nor shall the Consultant be deemed in default of this Contract Should an extension of the contract completion date
be granted, MassDOT shall consider granting an increase in the Maximum Payment Amount to account for increases in costs incurred
by the Consultant, if requested by the Consultant.

 

 

 

 

    	 	I-27	 

     

    

     

 

4.03      Contract
Termination.

 

MassDOT
reserves the right to terminate the Contract at any time during the progress of the work, at its sole discretion. Upon receipt
of written notification from MassDOT that this Contract, or any part thereof, is to be terminated, the Consultant shall immediately
cease operations on the work stipulated, and assemble all materials that have been prepared, developed, furnished or obtained
under the terms of this Contract that may be in his/her possession or custody, and shall transmit the same to MassDOT on or before
the 15th calendar day following the receipt of the above written notice of termination, together with an evaluation of the cost
of the work performed. The Consultant shall be entitled to just and equitable payment in accordance· with Division-I,
Section 5 for any associated termination costs and for any uncompensated work performed prior to such notice, as discussed under
Division I, Section 6.04.

 

 

SECTION
5

 

COMPENSATION

 

5.01     
Maximum Payment Amount and Record Keeping

 

All
costs and expenses, as described in the foregoing paragraphs, are to be determined by actual records kept by the Consultant in
accordance with the provisions of this Contract and are subject to final audit by the MassDOT (or its designee) and the FHWA.
The total partial payments made hereunder shall be adjusted to conform to determinations made in such audit(s). MassDOT, or its
designee, and the FHWA may undertake interim audits and make retroactive interim payment adjustments as a result of such audits
at any time during the term of this Contract.

 

The
Consultant is obligated to maintain, in professional manner, books, records and other compilations of data pertaining to the performance
of the provisions and requirements of this Contract to the extent and in such detail as shall properly substantiate claims for
payment under this Contract. These shall include employee time and payroll records, as well as documents, papers and other evidence
pertaining to billings to MassDOT under this Contract; and shall also maintain records supporting the original cost proposal on
this Contract. The Consultant shall make such materials available at its office at reasonable times during the term of this Contract,
and thereafter for inspection by the various agencies and entities identified in this Section. Copies of such materials shall
be furnished upon request of MassDOT or its designee or the FHWA.

 

The
Consultant shall comply with any programmatic or fiscal reporting requirements identified in this Contract, including format,
contents, detail and submission requirements. The Consultant's failure to timely submit required reports may be considered a material
breach of this Contract and may subject the Consultant to delayed or reduced payments without penalty to MassDOT.

 

 

 

 

 

    	 	I-28	 

     

    

     

 

All
such records and reports, noted above, shall be kept for a minimum period of seven (7) years or until the resolution of any litigation,
claim, negotiation, audit or other action involving the records, which may arise at any time during the retention period. All
document retention periods shall begin on the first day after final payment under this Contract. If any, litigation, claim negotiation,
audit or other action involving the records has been started before the expiration of the applicable retention period, all records
shall be retained until completion of the action and resolution of all issues resulting there from, or until the end of the applicable
retention period, whichever is later.

 

Pursuant
to Executive Order No. 195, or as· amended, the Governor of the Commonwealth of Massachusetts or his/her designee, the
Secretary of Administration and Finance, the State Auditor, MassDOT or their duly authorized designees, shall have access, at
reasonable times and upon reasonable notice to examine the books, records, reports, and other compilation of data of the Consultant
noted above which 'pertain to the performance of the provisions and requirements of this Contract. Such access shall include on-site
audits, review, and photocopying of such records, reports or other data, at a reasonable expense (which is not included in the
Maximum Payment Amount).

 

In
no event shall the maximum amount to be paid under this Contract exceed the amount as shown on the Standard Contract Form, notwithstanding
final audit results, except by agreement of all parties, and with the concurrence of the FHWA in the case of Federal-Aid projects.

 

The
Maximum Payment Amount may be adjusted when the Consultant establishes, and MassDOT and the FHWA, if applicable, are in agreement
that there has been or is to be a material change in:

 

	 	•	Scope,
    complexity, or character of the services to be performed;
	 	•	Conditions
    under which the services are required to be performed; or
	 	•	Duration
    of the services, if the change from the time period specified in the agreement for completion of the services warrants such
    adjustment. 

 

As
part of any adjustment of the Maximum Payment Amount, an appropriate adjustment in the predetermined fee (Fixed Fee or Net Fee)
shall also be made based on the fee percentage factor of the original Contract.

 

The
Consultant shall ensure that the compensation provisions and cost principles in Federal Acquisition Regulation 31 (Technical Reference
48 CFR, Chapter 1, Part 31) are adhered to and are referenced in contracts with subconsultants.

 

The
Consultant agrees to accept as full compensation for all services rendered to the satisfaction of MassDOT, an amount established
in accordance with one of the payment methods set forth in Section 5.02, 5.03 or 5.04.

 

 

 

 

 

    	 	I-29	 

     

    

     

 

5.02       Lump
Sum (Payment Method 1)

 

For
pre-construction services to be performed under the Contract the Consultant shall be paid a lump sum amount plus an allowance
for direct expenses as described in Section 5.03, Payment Method 2(d) of such allowance for direct expenses, as expressly provided
for in the Special Provisions. For all construction phase services to be performed under the Contract, the Consultant shall be
paid in accordance with Section 5.03, Payment Method 2, as expressly provided for in the Special Provisions. Budgets established
for Lump Sum assignment type contracts shall allocate funds for construction phase services in accordance with Section 5.03; Payment
Method 2.

 

5.03     
Cost Plus Net Fee (Payment Method 2)

 

For
all services to be performed under the Contract, the ·Consultant shall be paid an amount equal to the sum of the following
items a, b, c, and d:

 

a.     
Direct Salary Costs

 

Actual
direct salary costs shall consist of the Consultant's payroll costs at straight time for engineering and technical employees,
for work to fulfill the provisions· of the Contract. If it is the usual practice for salaried principals or administrative
officers of firms to perform engineering work, or under un usual conditions and for specific periods of time, these principals
and administrative officers are eligible for reimbursement for the time they are actually engaged in this work:, but at a rate
of pay commensurate with the type of work performed.

 

Salary
rates and increases thereof paid to engineering or technical employees assigned to this project shall be commensurate with salaries
paid and increases thereof made to other employees of the Consultant engaged in similar work. In general, increases in salary
shall be the result of a company-wide evaluation of all engineering and technical employees. Staff evaluations shall be in accordance
with company-wide personnel program regulations and established written policies.

 

All
salary rate changes from those submitted on the previous invoice shall be specifically noted by the Consultant on its next invoice
giving the effective date of the salary rate increase. Any such salary rate changes shall not be considered as justification for
an increase in the maximum payment for direct salary costs shown under the Maximum Payment Amounts established in the Contract
Budget, unless the contract completion date has been extended, through no fault of the consultant.

 

No
premium payment shall be made for overtime work unless previously approved by the Engineer.

 

It
is the current policy of MassDOT to limit the hourly rate reimbursed for engineering and technical employees to a maximum of $60.00
per hour. Permission for reimbursement of higher hourly rates may be granted in special situations with the written approval of
the Engineer.

 

 

 

 

 

    	 	I-30	 

     

    

     

 

b.     Indirect
Costs

 

Applicable
indirect costs incurred during the period of this Contract, to the extent that such indirect costs are allowable under the "Contract
Cost Principles and Procedures" set forth in the Federal Acquisition Regulation 31 (Technical Reference 48 CFR, Chapter I,
Part 31).

 

For
purposes of partial payments, an indirect cost additive rate, expressed as a percentage of actual direct salary costs, will be
as specified in the Special Provisions.

 

The
amount to be allowed for indirect costs shall be the actual audited amounts of such costs incurred by the Consultant during the
period of this Contract, provided, however, that the total allowance for such costs shall not exceed one hundred fifty five percent
(155%} of the actual direct salary costs paid under subsection (a) above. Said limit on allowable indirect costs shall apply notwithstanding
any audit, which indicates that higher indirect costs were actually incurred, unless otherwise specified in the Special Provisions.
Permission for reimbursement of higher indirect cost rates may be granted in special situations with the written approval of the
Engineer.

 

c.     Net
Fee or Fixed Fee 

A
net fee or a fixed fee", as shown in the Contract Budget, is for covering the Consultant's profit, miscellaneous expenses,
and other factors that may be considered under the applicable regulations and that are not paid for otherwise.

 

d.     Direct
Expenses 

Reimbursable
direct expenses shall include, but not be limited to, costs covering · work performed by other parties such as borings,
laboratory tests, field surveys, special electronic computer programming, services of other professionals or specialists, special
printing and reproductions and certain telephone and travel expenses, as further set forth below, and normally not included in
indirect cost expenses.

 

Following
receipt of MassDOT's Notice to Proceed, unless otherwise provided for, the Consultant shall submit a breakdown of anticipated
direct expenses to be incurred for the period of the ·Contract or specific Contract Assignment. All requests for reimbursement
of such direct expenses shall be ·submitted in writing to the ·Engineer, together with estimates of the cost for
each type of expense and the reasons for such expenses. Once the Engineer has ·determined that requested direct expenses
are reasonable, a written approval will be provided to the Consultant. Additions, deletions or changes to any previously approved
direct expense authorizations may be made upon written request by the Consultant and subsequent written approval by the Engineer.

 

 

 

    	 	I-31	 

     

    

     

 

Direct
expenses in excess of the stated limit or amended limit, well as any expenses which are directly attributable to this Contract,
and which are not pre-approved in writing as direct expenses, shall not be reimbursed.

 

MassDOT
will compensate the Consultant for all appropriate charges billed by direct expense subconsultants, provided the Consultant's
invoice includes a list of paid invoices or certified payrolls, and a written statement from the subconsultant certifying that
the services have been delivered to the Consultant. No mark-up will be allowed on subconsultant invoices.

 

Reimbursement
for direct expenses shall be in conformance with Federal Acquisition Regulation 31 (Technical Reference 48 CFR Chapter I, Part
31) and the following:

 

Travel
Expenses:

 

	 	•	Travel
    shall be made by the least expensive reasonable means.
	 	•	The
    use of rented vehicles will be reimbursed only at the same mileage rate as approved for personal or firm-owned vehicles.
	 	•	Travel
    shall be measured from the local office of the Consultant, or the residence of the Consultant's employee traveling to a project-related
    destination point, whichever is the lesser distance, unless otherwise expressly authorized by the Engineer in writing.
	 	•	Since
    it is agreed that the work under this Contract shall be performed in an adequately staffed office of the Consultant located
    within a reasonable distance of the project location(s), costs incurred by ·the Consultant for telephone calls and
    travel to or from their non-local or out-of-state offices shall not be reimbursed.
	  
	•	Reimbursable
    direct expenses for private mileage, meals and lodging described shall conform to the following limits:

	 	o	Private
    Mileage - Subject to present company policy but limited to a maximum amount per mile in accordance with the most current rate
    allowed by MassDOT at the time of Contract signing as shown in the Contract Budget.
	 	o	Parking and Tolls
    - In accordance with present company policy and Federal Travel Regulations these costs will be reimbursed.
	 	o	Meals - In accordance
    with present company policy and the Federal Travel Regulations, but limited to $5.00 maximum for breakfast,
	 	o	$10.00 maximum for
    lunch, and $20.00 maximum for dinner, except that the cost of meals related to trips made in the course of a normal. work
    day will not be reimbursed.
	 	o	Lodging
    - Actual costs, in accordance with present company policy and the Federal Travel Regulations, but not to exceed $125.00 per
    day only when the work performed is greater than 50 miles from the Consultant's or a subconsultant's local office and only
    when overnight lodging is required. 

 

 

 

 

 

 

    	 	I-32	 

     

    

     

Printing:

 

		•	In-house
                                         printing is not reimbursable, unless prior approval is received from the Engineer.

		•	Outside
                                         printing of plans and other materials required for normal progress reviews and submissions,
                                         special printing of reports, and preparation of materials to be distributed at public
                                         meetings, hearings and similar occasions are reimbursable.

		•	Costs
                                         for additional materials printed -by the Consultant beyond those required by MassDOT
                                         shall not be reimbursed.

 

Specialized
Supplemental Services:

 

		•	The
                                         employment of other firms and 'individuals for technical "Specialized Supplemental
                                         Services" that fall under the jurisdiction of the MassDOT Architects and Engineers
                                         Review Board (A.&E Board) shall require use of a firm/individual that is pre-qualified
                                         by the A&E Board.

		•	Use
                                         of a firm/individual not pre-qualified by the A&E Board for technical services shall
                                         require approval from the Engineer.

		•	In
                                         the case of non-technical direct expense work (such as printing) with a value greater
                                         than $5,000, the Consultant shall be required to obtain price quotes from at least 3
                                         vendors, unless authorized otherwise by the Engineer.

		•	While
                                         non-technical direct expense work less than $5,000 does not require multiple proposals,
                                         it is expected that the Consultant will use good business practice when acquiring these
                                         specialized services.

		•	In
                                         the case of technical direct expense services (such as for survey or geotechnical services)
                                         with a value greater than $5,000 the Consultant shall · be required to submit
                                         a scope and workhour breakdown for these services to MassDOT for its approval.

		•	The
                                         Engineer reserves ·the right to determine the best value based on the information
                                         provided.

 

Miscellaneous:

 

		•	Telephone
                                         charges shall not be reimbursed as a direct expense.

		•	CADD
                                         machine time charges shall not be reimbursed as a direct expense.

		•	Expenses
                                         for administrative personnel performing administrative work shall not be reimbursed as
                                         a direct expense.

		•	No
                                         markup shall be allowed on direct expenses.

 

All
billings of direct expenses shall be accompanied by the proper documentation, consisting of receipted bills and certification
by the supplier(s) that the subject goods and/or services have been provided to the Consultant. They shall be itemized by date,
name of person incurring such expenses, location of travel or communication points, and shall include all other data relevant
to a verification of the expenses, together with a copy of the Engineer's letter authorizing such expenditure.

 

 

 

 

 

 

    	 	I-33	 

     

    

     

 

The
written direct expense approvals from MassDOT must accompany all subsequent invoices for payment of direct expense charges that
were included in the written approvals. Costs incurred prior to the date of MassDOT's written approval are not reimbursable, unless
specifically approved by the Engineer. 

All
direct expenses not reimbursable as stated in this section, and not allowable upon audit of the Consultant's records as an indirect
cost item, shall be included in the fixed fee or net fee for profit and unallocated costs.

 

5.04     
Costs Per Unit of Work (Payment Method 3)

 

For
all services to be performed under the Contract, the Consultant shall be paid an amount to be determined by applying agreed costs
to each unit of work, plus an allowance for direct expenses as described in Section 5.03, Payment Method 2 (d) of such allowance.

 

5.05     
Special Engineering

 

Unless
otherwise specified in the Contract or directed by the Engineer, the payment method for Special Engineering services shall be
the same as the payment method for the Maximum Payment Amount.

 

Before
the Engineer authorizes the Consultant to perform any Special Engineering work, the Consultant and the Engineer shall concur as
to the maximum amount to be paid.

 

No
Special Engineering work for which payment is claimed shall be performed unless previously ordered in writing by the Engineer
and no claim shall be valid unless so ordered.

 

5.06     
Construction Phase Services

 

For
all construction phase services performed by the Consultant, including visits to the work site for consultations as described
in Division II, Section 900, the Consultant shall be paid in accordance with Section 5.03, Payment Method 2 (Cost Plus a Net Fee).
In addition, authorized travel expenses shall be paid from the Consultant's local office or from the employee's home, whichever
is the shorter distance, in accordance with Section 5.03, payment Method 2 (d).

 

No
payments to the Consultant shall be made for visits to the construction site in connection with errors and/or omissions, or insufficient
data in work previously submitted by the Consultant.

 

 

 

 

 

 

    	 	I-34	 

     

    
     

uncompensated
work performed prior to the date of said notice in one or more of the following methods, as determined by the Engineer:

 

		•	By
                                         an estimate of the amount of work completed and by payment of ·a lump sum amount.

		•	By
                                         costs plus a net fee, as stated in Section 5.03, Payment Method 2. Such net fee shall
                                         be in proportion with the amount of work performed.

		•	By
                                         payment of work completed as applied to the cost of each unit.

 

In
determining the value of the work performed by the Consultant prior to termination, no consideration will be given to profit that
the Consultant might have reasonably expected to earn on the uncompleted portion of the work.

 

If
the work to be performed ·under this Contract is terminated due to bankruptcy proceedings, or for any other cause due to
action or inaction by the Consultant, the Consultant shall be paid for any uncompensated work performed prior to said termination
as so stated above, minus an amount determined by MassDOT to compensate for damages suffered by MassDOT due to the Consultant's
failure to complete the Contract.

 

 

SECTION
7

 

OUT
OF SCOPE SERVICES

 

7.01       Approval
of Additional Services

 

In
the event the Consultant determines that additional services are necessary and that said services warrant additional compensation,
the Consultant must immediately contact the Engineer to discuss the merits of the out of scope services. No work for which additional
payment is claimed shall be performed unless previously ordered in writing by the Engineer and no claim shall be valid unless
so ordered.

 

Should
both parties to the Contract agree that the Consultant is due compensation in excess of the prevailing Maximum Payment Amount
for the Contract (or assignment), the Consultant shall submit a Scope of Services and Workhour Estimate. The Consultant will be
compensated based on one of the payment methods described in Section 5.02, 5.03 or 5.04. The payment method for Additional Fees
in Excess of the Maximum Payment Amount shall be the same as the payment method for the Maximum Payment Amount unless otherwise
specified in the Contract or directed by the Engineer.

 

Subsequent
to the negotiations the Consultant shall receive written confirmation from MassDOT approving the out of scope effort. Should the
Engineer determine that it is in the public interest to proceed with the out of scope effort prior to formal approval, the enclosed
form document shall serve to confirm the negotiations and provide authorization to proceed. Actual payment for out of scope effort
that requires additional funding cannot be made until such time as formal approval is received from MassDOT and additional funds
are encumbered.

 

 

 

 

 

 

    	 	I-35	 

     

    

     

    	 	I-36	 

     

    

 

 

SECTION
8

 

MISCELLANEOUS
PROVISIONS

 

8.01     
Agreements

 

MassDOT
shall negotiate and prepare all necessary agreements with rail roads, public utilities, municipalities, and agencies of the United
States Government or others.

 

The
Consultant shall prepare the plans, sketches and other data necessary in connection with these agreements per the Scope of Services
and assist the Engineer, if requested, at hearings, meetings or conferences related to such agreements.

 

8.02     
Appearance as Witness

 

If
and when ·required by MassDOT, the Consultant shall prepare for and appear in any litigation concerning this project in
behalf of the Commonwealth, and shall be paid on a costs plus a net fee basis for his/her services and shall be reimbursed for
any expenses incurred in relation thereto. These services and expenses shall not be considered as covered by the total of the
fees stipulated in this Contract.

 

8.03     
Hearings and Meetings

 

MassDOT
'shall make all arrangements for and hold all necessary official public hearings · in connection with the project.

 

Public
meetings to obtain citizen participation in the planning and design of the project may be arranged by MassDOT or by the Consultant
under the direction of the Engineer.

 

The
Consultant shall not, at any time, make any commitments or provide any information regarding projects being planned by MassDOT
without prior approval of the Engineer.

  

The
Consultant shall, when requested by the Engineer, render such assistance as necessary, including preparation and explanation of
sketches or plans, at or for any hearing, meeting or conference held by MassOOT.

 

The
Consultant shall provide personnel who have worked on the project to attend hearings and meetings, as directed by the Engineer.
These personnel shall have direct knowledge of the project.

 

8.04     
Meeting Documentation

 

The
Consultant shall keep a record indicating the subject and substance of formal meetings (excluding transcribed hearings) as outlined
in the project scope and attended by MassDOT personnel, as well as with representatives of other State and Federal agencies, municipalities,
private organizations and the general public. Reports or memoranda shall be prepared and submitted to the Engineer describing
the subject matter discussed at each meeting, and subsequent reports/memoranda shall be submitted reflecting actions taken as·
a result of recommendations presented.

 

 

 

 

 

    	 	I-37	 

     

    

     

 

8.05      
Design Standards

 

The
Consultant shall perform the services required under this Contract in conformance with the provisions of the Standard Specifications
for Highways and Bridges and amendments thereto in a manner consistent with that degree of skill and care ordinarily exercised
by practicing design professionals performing similar services in the same locality, at the same site and under the same or similar
circumstances and conditions. The Consultant makes no other representations or warranties, whether expressed or implied, with
respect to the professional design services rendered here under.

 

All
work shall be designed in accordance with the applicable standards adopted by the American Association of State Highway and Transportation
Officials (AASHTO) and with the applicable design standards of MassDOT using criteria established in the current English editions
of the following publications, including all amendments thereto:

 

AASHTO's
A Policy on Geometric Design of Highways and Streets

AASHTO's
Roadside Design Guide

AASHTO'
s A 'Policy on Design Standards Interstate System

FHWA's
Manual on Uniform Traffic Control Devices for Streets and Highways

Standard
Specifications for Highways and Bridges

Project
Development and Design Guide (Guidebook)

Bridge
Manual

Construction
Standard Details

Traffic
Standard Details

Survey
Manual

Highway
Division CAD Standards

Right
of Way Manual

Utility
Accommodation Policy

Engineering
and Policy Directives

 

Unless
otherwise noted, all of the above publications are MassDOT publications.

 

In
addition to the publications listed herein, all work shall be designed in accordance with Commonwealth of Massachusetts Regulation
521 CMR, Architectural Access Board, and with other applicable standards, specifications, memoranda, directives, policies, procedures
and practices presently adopted for use by MassDOT and as may be amended from time to time.

 

8.06     
Units of Measure

 

English
units shall be used exclusively on all MassDOT plans, documents and correspondence in accordance with MassDOT Engineering Directive
E-04-001, dated July 30, 2003.

 

The
Consultant shall make all submittals of electronic files via email, CD, flash drive, FTP site or other method, as directed by
the Engineer.

 

 

 

 

 

    	 	I-38	 

     

    

     

 

8.09     
Approval of Contract Plans

 

It
is understood that after the Consultant has submitted to the Engineer contract plans, special provisions, estimates and layout
plans as required under Sections 8.07 and 8.08, the Engineer shall, within a reasonable time, either approve said documents or
return them with such comments or recommended changes as deemed necessary. Such approval shall not relieve the Consultant of liability
for any defect, error or omission in its work.

 

8.10     
Contract Proposals

 

After
the Consultant has furnished MassDOT with complete, approved contract drawings, special provisions, estimates of quantities and
unit costs by items, MassDOT shall prepare the documents for receipt of proposals from construct ion contractors and for execution
of a construction contract or contracts.

 

8.11     
Publication of Plans

 

No
copies or sketches of plans or documents, including design plans in the formative stage, are to be released by the Consultant
to any other person or agency, except after prior written approval by MassDOT. All press releases, including plans, documents
and information to be published in newspapers, magazines, and other news media shall be disseminated by MassDOT personnel only,
unless the Consultant is authorized and directed by prior written approval from MassDOT to provide such services.

 

8.12     
Limitations of Responsibility

 

Notwithstanding
anything to the contrary in this Contract, the Consultant shall not be responsible for (a) construction means, methods, techniques,
sequences, procedures, or safety precautions and programs in connection with the Project; (b) the failure of any contractor, subcontractor,
vendor, or other Project participant, not under contract to the Consultant, to fulfill contractual responsibilities to MassDOT
or to comply with federal, state, or local laws, regulations, and codes; or (c) procuring permits, certificates, and licenses
required for any construct ion unless such procurement responsibilities are specifically assigned to Consultant in the Scope of
Services.

 

In
the event that the Engineer requests the Consultant to execute any certificates or other documents, the proposed language of such
certificates or documents shall be submitted to the Consultant for review at least 15 days prior to the requested date of execution.
The Consultant shall not be required to execute any certificates or documents that in any way would, in the Consultant's sole
judgment, (a) increase the Consultant's legal or contractual obligations or risks; (b) require knowledge, services or responsibilities
beyond the scope of this Contract; or (c) result in the Consultant having to certify, guarantee or warrant the existence of conditions
whose existence it cannot ascertain.

 

 

 

 

 

    	 	I-39	 

     

    

      

8.13     
Opinions of Cost and Schedule

 

Because
the Consultant has no control over the cost of labor, materials, or equipment furnished by others, or over the resources provided
by others to meet Project schedules, the Consultant's opinion of probable costs and of Project schedules shall be made on the
basis of experience and qualifications as a practitioner of its profession. The Consultant does not guarantee that proposals,
bids, or actual Project costs will not vary from Consultant's cost estimates or that actual schedules will not vary from the Consultant's
projected schedules.

 

8.14     
Reuse of Deliverables

 

All
documents including, but not limited to plans, drawings and specifications prepared by the Consultant as deliverables pursuant
to the Scope of Services are instruments of service in respect to the Project. They are not intended or represented to be suitable
for reuse by MassDOT or others on modifications or extensions of the Project or on any other project. Any reuse without prior
written verification or adaptation by the Consultant for the specific purpose intended will be at the user's sole risk and without
liability or legal exposure to Consultant. Any verification or adaptation of documents will entitle the Consultant to additional
compensation at rates to be agreed upon by MassDOT and the Consultant.

 

8.15     
Ownership of Deliverables and Intellectual Property

 

Except
as otherwise provided in this Contract, documents, drawings, specifications and other deliverables prepared by the Consultant
and furnished to MassDOT pursuant to the Scope of Services shall become the property of MassDOT; provided, however, that the Consultant
shall have the unrestricted right to their use. The Consultant shall retain its copyright and ownership rights in its design,
drawing details, specifications, databases, computer software, and other proprietary property. Intellectual property developed,
utilized, or modified in the performance of the Scope of Services shall remain the property of the Consultant.

 

Ownership
rights of proprietary materials and computer software used in the development of Contract deliverables shall be retained by their
owner. However, all work products completed and paid for under the Contract shall become the property of MassDOT and not subject
to royalty, premium, or other future payments. Federal funds shall not participate directly or indirectly in premium or royalty
payments under 23 CFR 635.411.

 

 

 

 

    	 	I-40	 

     

    

     

Partial
payments of all work performed by the Consultant under Division II, Section 900, Construction Phase Services, shall be made in
accordance with Cost Plus Net Fee (payment Method 2).

 

9.03     
Cost Plus Net Fee (Payment Method 2)

 

Partial
payments shall be based on actual salaries paid as specified under Division I, Section 5.03, Payment Method 2, subsection (a);
plus indirect costs specified under subsection (b); plus the proportionate share of the net fee {or the fixed fee specified under
subsection (c), which represents the percentage of work completed to date covered by the monthly invoices); plus reimbursement
for authorized direct expenses as provided under subsection (d).

 

Invoices
must be accompanied by actual or certified copies of time records of the Consultant's employees and invoices or certified copies
of payrolls from other firms for work authorized and performed under the provisions of this Contract.

 

9.04     
Costs Per Unit of Work {Payment Method 3)

 

Partial
payments shall be made for the value of all services completed by the Consultant, as shown on the invoices submitted by the Consultant
and approved by the Engineer Partial payments shall be based on units of work completed during the payment period, as shown in
the Contract budget and as specified under Division I, Section 5.04, Payment Method 3, plus reimbursement for authorized direct
expenses incurred.

 

9.05     
Invoices

 

The
Consultant shall prepare and submit all Invoices to MassDOT in accordance with Section 9 and as directed by the Engineer. The
Consultant shall refer to the MassDOT website for detailed instructions and to obtain standard Invoice templates and forms.

 

In
general, all Invoices for partial payments shall include the following:

 

		1.	Payment
                                         Request Commodity (PRC) Form

		2.	Estimate
                                         of Fee for Consultant Services

		3.	Certified
                                         Payroll Report (for Cost Plus services)

		4.	Certified
                                         Narrative

		5.	Progress
                                         Report

		6.	Direct
                                         Expense Summary

		7.	Direct
                                         Expense Backup Information.

		8.	Direct
                                         Expense Approval (letter or other written approval)

		9.	Record
                                         of Payment to M/W/DBEs·

 

9.06     
Project Closeout Requirements

 

A
"Consultant Cumulative Claim and Reconciliation Form" shall be prepared by the Consultant and returned to MassDOT seven
months after the close of the Consultant's fiscal year for all contracts completed in the previous fiscal year. MassDOT will release
retainage (if held) within a reasonable time frame once MassDOT receives the form, pending any adjustments to final billings.
The required form is posted on MassDOT 's website.

 

 

 

 

    	 	I-41	 

     

    

     

 

The
purpose of the Consultant's Cumulative Claim and Reconciliation Form is to determine the final estimated cost of the Contract.
Two original forms are to be submitted:

 

		1)	MassDOT
    Highway Division
	 	 	10
    Park Plaza
	 	 	Boston,
    MA 02116
	 	 	Attention:
    Project Manager's Name 

 

 

		2)	Massachusetts
    Department of Transportation
	 	 	10
    Park Plaza, Suite 7310
	 	 	Boston,
    MA 02116
	 	 	Attention:
    Audit Operations 

  

Records
and reports shall be kept for a minimum period of seven (7) years or until the resolution of any litigation, claim, negotiation,
audit or other action involving the records, which arise at any time during the retention period. All document retention periods
shall begin on the first day after ·final payment under this Contract. If any litigation, claim negotiation, audit or other
audit action involving the records has been started before the expiration of the applicable retention period, all records shall
be retained until completion of the action and resolution of all issues resulting from the action, or until the end of the applicable
retention period, whichever is later.

 

 

 

 

 

 

    	 	I-42	 

     

    

     

Division
II - Standard Task Descriptions 

 

Table
of Contents 

 

	Section
    100 - Project Development Engineering	 1
	Section 150 - Environmental	3
	Section 200 - Functional Design Report	12
	Section 220 - Design Exception Report	15
	Section 230 - Inter-change Justification
    /Modification Report (IJR/IMR)	16
	Section 300 - 25% Highway Design Submission	16
	Section 350 - Design Public Hearing	23
	Section 400 - 75% Highway Design Submission	23
	Section 450 - 100% Highway Design Submission	27
	Section 500 - Right of Way	28
	Section 600 - Geotechnical Design	30
	Section 700 - Project Development - Structural	33
	Section 710 - Sketch Plans	34
	Section 750 - Final Bridge Design	35
	Section 800 - PS&E Submission	37
	Section 900
    - Construction Engineering	38

 

 

General

 

Division
II provides Standard Task Descriptions as a general guide for a range of design services that may be provided on projects. As
such, not all tasks are applicable to a given project or design contract. Actual contracted services and level of effort arc to
be based on project specific scopes of work, tasks and fee breakdown developed by the Consultant and MassDOT, as part of the scoping
and negotiation process. This project-specific scoping supersedes the Standard Tasks of Division II and is hereby made part of
the Contract.

 

 

SECTION
100

PROJECT
DEVELOPMENT ENGINEERING

 

The
broad purpose of the Project Development Phase is to conduct an analysis in accordance with Section 2.2, Step II: Planning in
the Project Development and Design Guide. This analysis evaluates alternatives for a proposed transportation project and arrives
at a preferred alternative or a range of reasonable alternatives to be advanced into the environmental review process.

 

As
part of the Project Development Phase, the Consultant shall prepare a purpose and need discussion for the proposed transportation
project. The purpose and need discussion shall clearly identify and describe the transportation problem(s) or other needs that
the proposed transportation project is anticipated to correct, in terms understandable to the general public. The purpose and
need discussion shall form the basis for the selection of reasonable alternatives, including the no-build alternative. Elements
relevant to all agreed upon alternatives should be developed using location specific data to compare the present, future no-build, and future build conditions.

 

 

 

 

 

    	 	II-1	 

     

     

 

The
Consultant shall become familiar with the topographic, environmental and other physical characteristics of the study area. The
general location of environmental resources, cultural and historic resources, major topographic features, and utilities that the
proposed transportation facility may affect shall be graphically depicted. The Consultant shall also be responsible for acquainting
itself with the details of the existing transportation facilities, previous studies, and for collecting necessary data and information,
unless otherwise specified in the scope of services in the Special Provisions.

 

The
Consultant shall initiate early coordination with the appropriate federal, stale, and local agencies to present the proposed project
to them, to consider the plans and suggestions of these agencies in the development of the alternatives analysis, and to develop
a consensus on the range of alternatives to be studied.

 

The
evaluation of each alternative shall take into account factors affecting construction cost, such as foundation problems, construction
difficulties, major utilities affected, environmental impacts, and environmental mitigation. As detailed in the Scope of Services,
the Consultant shall also ascertain known economic and social impacts on communities in the project area for alternatives evaluated.
For each endorsed alternative, the evaluation shall consider existing and known future land uses, transportation facilities, cultural
resources, natural resources, and other factors that may influence the proposed project.

 

The
Consultant shall demonstrate that endorsed alternatives have been investigated to an appropriate level of detail before an alternative
is eliminated or advanced to a further level of analysis. The endorsed alternatives shall be developed with a view toward producing
a context sensitive project consistent with public safety and the interests of the communities in the project area. Endorsed alternatives
shall be available for review by the Engineer.

 

As
specified in the Scope of Services the Consultant shall develop a broad-based public outreach program intended to fully involve
the public with the purpose and need of the project, project status, and potential effects of the project. The program is to obtain
input from the study area residents, businesses, elected officials and other stakeholders. The public outreach program shall include
presenting the project at public meetings or open houses using graphics or other visual aids to help explain the various alternatives.
Use of community focus groups to assemble issues, develop evaluation criteria, and obtain consensus should also be considered.
Various aspects of the project, such as the project area, environmental constraints and impacts, traffic data, and alternative
cross sections shall be described at the public meetings.

 

As
specified in the Scope of Services the Consultant shall prepare a Conceptual Stage Relocation Plan based on the Guidelines
for Consultant Work in Preparing Relocation Plan and Submission of Relocation Data.

 

 

 

 

 

    	 	II-2	 

     

    
     

101       Project
Concept Preparation (Development of Purpose and Need)

 

Prepare
a general description and definition of the project. Visit site and conduct preliminary surveys.

 

102       Preliminary
Project Area Analysis

 

Prepare
an overview that evaluates the project area in light of the project's purpose and need to determine any additional studies that
are beyond the Scope of Services that may be required. Also, examine planning any applicable criteria, degree of citizen and agency
involvement and other issues and factors that may influence the design of the project provided by the Engineer.

 

103       Reasonable
Alternative(s) Identification

 

Evaluate
endorsed alternatives that meet the project's purpose and need to determine, if they are feasible and reasonable.

 

104       Alternatives
Analysis and Report Preparation

 

Select
engineering and environmental solutions to accomplish the project's purpose and need and prepare a report that presents all findings.
The written evaluation of alternatives shall include a description of the alternatives, a comparison of the advantages and disadvantages
of each alternative, and supporting data for the conclusions. Those alternatives that are eliminated from further study shall
be graphically illustrated and should be accompanied by descriptions of the locations with statements as to why further consideration
is not warranted.

 

 

SECTION
150

 

ENVIRONMENTAL

 

The
Consultant shall meet all the requirements of both the National Environmental Policy Act (NEPA) and the Massachusetts environmental
Policy Act (MEPA) for purpose of implementing the Proposed Project and produce any and all documents required for submittal under
each/either act(s) (the "Environmental Document(s)"). The MassDOT Environmental Services Division should be consulted
regarding NEPA and MEPA requirements.

 

The
National Environmental Policy Act is codified at 23 CFR 771, which prescribes the policies and procedures of the Federal Highway
Administration (FHWA) and the Federal Transit Administration (FTA) for implementing the NEPA. The Consultant should refer to FHWA's
guidance document for preparing environmental and Section 4(f) documents found in FHWA's Technical Advisory 6640.8A, dated October
30, 1987. MEPA is found at Massachusetts General Laws, Chapter 30, Sections 61 through 621, with implementing regulations found
at 301 CMR 11.00.

 

 

 

 

 

 

    	 	II-3	 

     

    
     

 

Sufficient
information shall be presented in the Environmental Document(s) to demonstrate that a comprehensive examination has been made
of the social, economic, and environmental effects of the Proposed Project. The comprehensiveness of the evaluation shall vary
depending on the complexity of the Project and the level of environmental documentation required. Projects requiring major filings,
such as an Environmental Impact Statement (EIS) or Environmental Assessment (EA) in accordance with NEPA, or an Environmental
lmpact Report (EIR) in accordance with MEPA, will require the most comprehensive level of evaluation. In these cases, the Consultant
must provide a detailed, project-specific scope of the services. Environmental documents such as Environmental Notification Forms
and Categorical Exclusion Determinations require a less comprehensive, although still thorough, evaluation. The Environmental
Document(s) shall be written in a concise manner and presented in a format and language that will be readily understandable to
the public.

 

Generally,
an EIS or EIR shall discuss the purpose and need for the Proposed Project. It shall also describe the Proposed Project; alternatives
to the Proposed Project; the affected environment in the project area; probable impact of the Proposed Project on the environment;
steps to be taken to avoid, minimize, and mitigate harm; and coordination with and input from federal, state, and local agencies
and the general public.

 

The
basic approach to be employed in the development of a major Environmental Document(s) shall be as follows:

 

	 	1.	Establishment
    of a clear purpose and need for the Proposed Project;
	 	2.	A
    comprehensive data collect ion program of existing social and natural environmental resources in the project area and coordination
    with the general public and local, state, and federal agencies, as required;
	 	3.	Examination
    of data to establish baselines to be used as reference for environmental impacts and against which the ability of various
    alternatives to meet the stated purpose and need can be measured;
	 	4.	Preliminary
    evaluation of the Proposed Project to meet purpose and need and identify environmental impacts and possible problem areas;
	 	5.	A
    more detailed analysis of environmental impacts, methods to avoid and minimize those impacts to the greatest extend practicable,
    and establishments of the indirect and cumulative environmental impacts;
	 	6.	Preparation
    of the Draft Environmental Document(s), with copies lo be distributed to various public agencies, the general public, and
    others for comment; and
	 	7.	Upon
    receipt and evaluation of comments following a public hearing, preparation of a Final Environmental Document(s) with copies,
    as required, for distribution.

 

This
approach will assure that all major Environmental Documents fulfill the previously established purpose and need by providing a
comprehensive evaluation of a wide range of environmental considerations. This approach will also allow periodic reviews and modifications
to the study as more information becomes available.

 

The
Consultant shall also prepare permit or approval applications, with supporting documentation and plans, to satisfy the requirements
found in the following state and federal environmental laws, as necessary, or as specified in the scope of services in the Special
Provisions:

 

 

 

 

 

 

    	 	II-4	 

     

    
      

		•	Massachusetts
                                         Wetland Protection Act (MGL c. 131, § 40);

		•	Massachusetts
                                         Endangered Species Act (MGL c. 131A);

		•	Article
                                         97 (MGL c.21A, § 2);

		•	Chapter
                                         91 Public Waterfront Act (MGL c. 91);

		•	Section
                                         401 of the Clean Water Act - Water Quality Certification (33 USC § 1341, administered
                                         by state regulation found in 314 CMR 9.00);

		•	Section
                                         402 of the Clean Water Act - National Pollution Discharge Elimination System (NPDES,
                                         33 USC § 1342);

		•	Section
                                         404 of the Clean Water Act -U.S. Anny Corps of Engineers (33 USC § 1344);

		•	Section
                                         10 of the Rivers and Harbors Act of 1899 (33 USC § 403);

		•	Coastal
                                         Zone Management Act (16 USC §§ 1451-1464);

		•	Section
                                         9 of the Rivers and Harbors Act of 1899 -Coast Guard Bridge Permit (33 USC §

		•	401);

		•	Wild
                                         and Scenic Rivers Act (16 USC §§ 1271-1287);

		•	Section
                                         106 of the National Historic Preservation Act (16 USC § 470£); and

		•	Section
                                         4(f) of the DOT Act (49 USC § 303).

 

The
following task descriptions included in this Section provide a basic description of the various actions to be taken in the environmental
permitting process. MassDOT's Environmental Services Division should be consulted regarding all environmental permitting requirements.

 

151       
Early Environmental Coordination Design Submission Checklist

 

Complete
the 25% Design Submission Checklist Early Environmental Coordination for Design Projects. This involves ensuring that coordinating
with local, regional, state, and federal resource agency staff has been completed. This effort provides project stakeholders with
an opportunity to comment on the presence of environmental resources in the project area, their extent and potential significance.
Documentation that an adequate level of consideration has been made to avoid and minimize impacts to identified environmental
resources shall be presented; completion of the early coordination requirements ensures necessary deliverables (CE, WQDF, etc.)
have been prepared and design plans are adequate for environmental review. Written responses are required for each item, and supporting
documentation must be included.

 

152       
Historic/Archaeology - Federal Section 106 and State Chapter 254

 

Provide
information in accordance with the requirements of Section 2.4.2.5, Environmental Requirements for the Preliminary (25 Percent)
Design Submission of the Project Development & Design Guide as itemized in the 25% Design Submission Checklist Early Environmental
Coordination for Design Projects. Check the MassDOT Highway Division website for the most recent version of the checklist, a template
for the standard local historic commission/tribal historic preservation officer solicitation letter; and an updated contact/address
list be available to meet with MassDOT's Cultural Resources Unit (CRU) staff, and with local and state historical commission representatives,
as agreed upon between MassDOT and the Consultant.

 

 

 

 

 

 

    	 	II-5	 

     

    
     

 

153       
Reserved

 

 

154       
Hazardous Materials Research/Review

 

Provide
information generated in accordance with the requirements of Section 2.4.2.5, Environmental Requirements for the Preliminary (25
Percent) Design Submission of the Project Development & Design Guide to the MassDOT Hazardous Materials Unit during its review.
Also include all responses to comments from local and state agencies and attendance at meetings, as agreed upon between MassDOT
and the Consultant.

 

155       
Project Development Meetings and Public Hearings

 

Prepare
for and hold public meetings and public hearing(s) as agreed upon by MassDOT and the Consultant.

 

156       
National Environmental Policy Act/Massachusetts Environmental Policy Act Determination

 

Determine
the appropriate level of documentation in the NEPA process (Categorical Exclusion, Environmental Assessment (EA) or Environmental
impact Statement (EIS)) and the MEPA process (Environmental Notification Form (ENF) or Environmental impact Report (EIR)) by meeting
and coordinating early with MassDOT, FHWA and other government agencies, local boards and commissions, and conducting public meetings,
as agreed upon in the Scope of Services.

 

157       
NEPA - Categorical Exclusion (CE)

 

Prepare
a Categorical Exclusion (CE) Determination Checklist for Federal-Aid Actions in accordance with the Programmatic Agreement For
Approval Of Categorical Exclusions Between The Federal Highway Administration And The Massachusetts Highway Department, dated
May 17, 2005, and Federal Highway Administration Regulation 23 CFR 771.1 17 (1987).

 

Typically,
the NEPA and MEPA Environmental Documents for major projects are prepared jointly, that is, as either an EA/EIR or as an EIS/EIR.
In some cases, the NEPA and MEPA documents are prepared and processed separately. The Consultant shall perform the tasks described
in Sections 155 through 158 and 161 through 163, as agreed upon by MassDOT and the Consultant.

 

158       NEPA
- Environmental Assessment (EA)

 

Prepare
an Environmental Assessment (EA), in accordance with FHWA's NEPA regulations (23 CFR 771), that includes a description of the
Proposed Project; the alternatives under consideration; the social, economic and environmental impacts of the alternatives; avoidance,
minimization, and mitigation measures; and a section on comments and coordination. See FHWA Technical Advisory T6640.8A, dated
October 30, 1987.

 

 

 

 

 

 

    	 	II-6	 

     

    
     

 

After
a public hearing is held and the preferred alternative is agreed to, update the EA, as necessary, to include the Finding of No
Significant Impact (FONSI) and to reflect any changes resulting from comments from federal, state, and local agencies and the
general public. This document should also include the disposition of comments from these agencies and the general public.

 

159       
NEPA - Draft Environmental Impact Statement (EIS)

 

Prepare
a Draft EIS, in accordance with the NEPA regulations (23 CFR 771), that includes a description of the purpose 'and need for action;
the proposed alternatives; the affected environment; the social, economic, and environmental impacts of the alternatives; avoidance,
minimization and mitigation measures; and comments and coordination. See FHWA Technical Advisory T6640.8A, dated October 30, 1987.

 

160       
NEPA - Final Environmental Impact Statement (EIS)

 

Prepare
a Final EIS, in accordance with FHWA's NEPA regulations (23 CFR 771), that includes any changes, new information, or further developments
on a Proposed Project, with an emphasis on those that result in substantial environmental impacts. This Final EJR should describe
the basis for the selection of the preferred alternative; includes a transcript of the public hearing; copies of comments received
from agencies and the public with responses to these comments; and a Record of Decision. See FHWA Technical Advisory T6640.8A,
dated October 30, 1987.

 

If
there are changes, new information, or further developments on a Proposed Project that result in significant environmental impacts
not identified in the most recent distributed version of the Draft or Final EIS, the Consultant shall perform the following task:

 

161       
NEPA Supplemental Environmental Impact Statement (EIS)

 

Prepare
a Draft Supplemental EIS and a Final Supplemental EIS, in accordance with FHWA's NEPA regulations (23 CFR 77 1), that briefly
describes the Proposed Project, the reason(s) why a supplement is being prepared, and the status of the previous Draft or Final
EIS. These documents should also summarize the previous Draft or Final EIS. The Draft Supplemental EIS and the Final Supplemental
EIS need only to address those changes or new information that are the basis for preparing the supplement and that were not addressed
in the previous Draft or Final EIS.

 

As
defined by FHWA's NEPA regulations (23 CFR 77 1), occasionally there is a lapse in time on a Proposed 'Project that requires the
following task to be conducted:

 

 

 

 

 

 

    	 	II-7	 

     

    

     

 

162       
NEPA Reevaluation

 

Prepare
a NEPA Reevaluation, in accordance with FHWA's N EPA regulations, (23 CFR 771), that describes any changes to the Proposed
Project, its surroundings and impacts, and any new issues identified since the Draft EIS, Final EIS, EA, or FONSI. It should also
appropriately discuss the decision as to whether a Supplemental NEPA document is needed,

 

163       MEPA
- Environmental Notification Form (ENE)

 

Prepare
an ENF and associated correspondence to various agencies, as necessary, in accordance with the Massachusetts Environmental Policy
Act and MEPA Regulations 301 CMR 11.00. Prepare associated filling attachments, such as a distribution list and public notice;
responses to comments, as necessary; and attend public meetings,

 

164       MEPA
- Draft Environmental Impact Report (DEIR)

 

Prepare
a DEIR in accordance with the Massachusetts Environmental Policy Act and MEPA Regulations 301 CMR 11.00, include analyses necessary
to adequately address environmental issues contained in the EEA Scope on the DEIR. Also include necessary preparation for attending
the public hearing.

 

165       MEPA
- Fi n al Environmental Impact Report (FER)

 

Prepare
an FEIR in accordance with the Massachusetts Environmental Policy Act and MEPA Regulations 301 CMR 11.00. Include responses to
public and agency comments and Draft Section 61 Findings, As defined by the MEPA Regulations (301 CMR 11.00), if there is any
material change to a Proposed Project or a lapse in time, the Consultant shall perform the following task:

 

I66       MEPA
Notice of Project Change

 

Prepare
a Notice of Project Change that includes a detailed discussion of any changes in the information provided in any previous MEPA
document if, as a result of the Notice of Project Change, there is a determination that the project change or lapse in time may
result in Significant environmental consequences, the Consultant may have to perform the following task:

 

167       MEPA
Supplemental Environmental Impact Report

 

Prepare
a Supplemental EIR, in accordance with the Massachusetts Environmental Policy Act and MEPA Regulations 301 CMR 11.00.
Include analyses necessary to adequately address environmental issues contained in the EEA Scope for the Supplemental
EIR.

 

168       Reserved

 

 

169       Reserved

 

 

 

 

 

 

    	 	II-8	 

     

    
     

 

170       
USACE Section 404 General Permit (PGP)

 

Prepare
backup documentation for Category I or Category II permitting under the U.S. Anny Corps of Engineers (USACE), New England Division
General Permit upon request. Backup documentation may include the information generated in accordance with the requirements of
Section 2.4.2.5, Environmental Requirements for the Preliminarily (25 Percent) Design Submission of the Project Development
& Design Guide.

 

171       
USACE Individual Section 404 Permit

 

Coordination
with the U.S. Army Corps of Engineers (USACE) shall be conducted for project review pursuant to the USACE Highway Methodology.
The application shall be prepared and submitted to the USACE pursuant to Section 404 of the Federal Clean Water Act following
completion of the Phase I review. The application shall be submitted to the Regulatory Branch, New England District. Preparation
of the submission shall include the application form, text describing the proposed work, impacts, and mitigation measures. The
application shall include evidence of consultation with other agencies, such as the U.S. Fish and 'Wildlife Service, the National
Park Service, Environmental Protection Agency, and the Massachusetts Office of Coastal Zone Management, as necessary.

 

172       
U.S. Coast Guard (USCG) Bridge Permit

 

Prepare
an application for a U.S. Coast Guard (USCG) bridge permit pursuant to Section 9 of the Rivers and Harbors Act and the General
Bridges Act. A Coast Guard bridge permit is not required if the waterway is not considered navigable by the USCG and is not tidal
or, if tidal, is used only by recreational boating, fishing, and other small vessels less than 21 feet long, as determined by
consultation with the local harbor master or other appropriate local official.

 

The
application shall be submitted to the District Bridge Administration, First Coast Guard District. Preparation of the application
shall include the application form, text and plans in accordance with the USCG Permit Application Checklist in Section 2.4.2.5,
Environmental Requirements. For the Preliminary (25 Percent) Design submission of the Project Development & Design Guide,
and all associated meetings and agency coordination. The public hearing for the project can be held as a joint hearing with
the USCG.

 

l73       
Programmatic Section 4(f) Evaluation

 

Prepare
a Programmatic Section 4(f) Evaluation till accordance with associated programmatic Section 4(f) Evaluation and Approval Processes.
There are five nationwide programmatic Section 4(f) evaluations: projects that involve historic bridges; projects that involve
minor amounts of parkland, recreation areas, wildlife and waterfowl refuges; projects that involve minor amounts of land from
historic sites; bikeway projects; and projects where the use of the Section 4(f) property will result in a net benefit to the
Section 4(t) property. See FHWA Technical Advisory T6640.8A, dated October 30, 1987; FHWA Section 4(f) Policy Paper, dated March
1, 2005; associated Programmatic Section 4(f) Federal Notices, Regulations, and Policy Papers.

 

 

 

 

    	 	II-9	 

     

    

 

174       Draft
Individual Section 4(f) Evaluation

 

Prepare
a Draft Individual Section 4(f) Evaluation that includes a description of: the Proposed Project, the Section 4(f) property, impacts
on the Section 4(f) property, avoidance alternatives and their impacts, measures to minimize harm, and a discussion of the results
of. preliminary coordination with agencies having jurisdiction over the Section 4(f) property. See FHWA Technical Advisory T6640.8A,
dated October 30, 1987; FHWA Section 4(f) Policy Paper, dated March 1, 2005.

 

175       Final
Individual Section 4(f) Evaluation

 

Prepare
a Final Section 4(f) Evaluation that includes all information required for a Draft Section 4(f) Evaluation, formal comments and
responses from all agencies, and a discussion of the basis for the determination that there are no feasible and prudent alternatives
to the use of Section 4(f) land. See FHWA Technical Advisory T6640.8A, dated October 30 1987; FHWA Section 4(f) Policy Paper, dated
March 1, 2005.

 

176       Wetland
Resource Area Delineation

 

Conduct wetland
resource area delineation in accordance with the Massachusetts Wetlands Protection Act (WPA), the Federal Clean Water Act, the
Corps of Engineers Wetlands Delineation Manual (1987 edition), and guidance in Clarification and Interpretation of the
1987 Manual, dated March 6, 1992. Tasks include field time associated with delineating and documenting the wetland boundaries
and time attending local, state, and federal site meetings to review and verify wetland boundary lines. If applicable, documentation
must be provided on state Appendix G Wetland Delineation Forms or US Army Corps Wetland Determination Forms for submittal to regulatory
agencies.

 

177       WPA
Abbreviated Notice of Resource Area Determination (ANRAD)

 

Prepare an
ANRAD in accordance with the WPA to obtain approval from the local conservation commission of state wetland resource area boundary
lines. Tasks include preparation of all associated forms and backup documentation, coordination during review, site walks, and
attending conservation commission meetings.

 

178       WPA
Request for Determination of Applicability (RDA)

 

Prepare
and submit an RDA in accordance with the WPA to determine if work within the 100-foot or 200-foot buffer zones of certain wetland
resource areas is subject to the WPA and whether or not it will have an impact on wetland resource areas. Tasks include preparation
of all associated forms and backup documentation, coordination during review, site walks, and attending conservation commission
meetings.

 
 

 

    	 	II-10	 

     

    

 

 

179       
WPA Notice of Intent (NOI)

 

Prepare
and submit an NOI to the local conservation commission in accordance with the WPA. Tasks include preparation of all associated
forms and backup documentation; permit plans, coordination during review, site walks, and attending conservation commission hearings.

 

180       
WPA Variance

 

Prepare
and submit a variance to the DEP in accordance with the WPA: Tasks include preparation of all associated forms and backup documentation,
permit plans, coordination during review, site walks, and attending conservation commission hearings.

 

181       
Chapter 91 - License/Permit Application

 

Prepare
an application for a Chapter 91 License or a Chapter 91 Permit in accordance with the Massachusetts Chapter 91 Waterways Act.
Tasks include preparation of the application form, backup documentation, and plans/mylars in accordance with Chapter 91 submission
requirements.

 

182       
Water Quality Certification

 

Prepare
an application for a Water Quality Certification (WQC) in accordance with the Massachusetts Surface Water Quality Standards, 314
CMR 4.00. Tasks include preparation of the appropriate state application form, WQC Standard Form for applicable Footprint Bridge
projects, supporting documentation, plan preparation, and sediment analysis, when applicable.

 

183       
Coastal Zone Management Consistency Review

 

Prepare
material for a Consistency Review pursuant to the Massachusetts Coastal Zone Management Program. Tasks related to agency coordination
and meetings are included, as agreed upon between MassDOT and the Consultant.

 

184       
Wildlife/Rare Species Assessment

 

Prepare
a wildlife habitat assessment, vernal pool study, and/or a rare species study, in accordance with associated regulations and/or
as required by the Massachusetts Natural Heritage and Endangered Species Program, EPA, USACE, DEP or local conservation commissions.

 

185       
Essential Fish Habitat Assessment

 

Prepare
an assessment that describes and identifies potential impacts to Essential Fish Habitat (EFH) (i.e., waters and substrate necessary
for fish to spawn, breed, feed or grow to maturity) within the project limits, in accordance with associated EFH regulations and
as required by the USACE for the Section 404 regulatory review process and the National Oceanic and Atmospheric Administration
Fisheries Service (NOAA).

 

 

 

 

 

 

    	 	II-11	 

     

    

 

  

186       
Reserved

 

 

187       
Impaired Waterbody Assessment and Water Quality Data Form

 

Determine
if there are Impaired Waterbodies, as evaluated per the requirements of Section 303(d) of the Federal Clean Water Act, affected
by highway runoff generated in the project area by completing the 25% Design portion of the Water Quality Data Form. Document
the incorporation of Best Management Practices (BMPs) in the stormwater management system by completing the 75% Design portion
of the Water Quality Data Form.

 

 

SECTION
200

 

FUNCTIONAL
DESIGN REPORT

 

A
Functional Design Report documents the process for determining the preferred alternative and the parameters for design. Refer
to the Project Development Guide, Section 2.2. 1 for more information concerning Project Planning Reports. Also, refer to the
Traffic and Safety Engineering 25% Design Submission Guidelines.

 

201       
Establish Purpose and Need

 

Establish
purpose and need statement of the project.

 

202       
Public and Agency Outreach

 

Conduct
public and agency outreach for the project to ensure that the project meets its intended purpose, benefits from the input and
feedback from interested citizens, local and regional groups, and elected officials, and maintain strong support. General public
outreach guidelines and tools are described in Section 2.9 of MassDOT Project Development and Design Guide.

 

203       
Evaluate Existing Conditions/Context

 

Provide
a narrative of the existing study area including Jane configurations, key dimensions, design speed, posted speed, Speed Regulations,
functional classification, environmental constraints, Roadway context, roadway users, etc. Include a project locus map.

 

204       Prepare
Traffic Volumes

 

Coordinate
the procurement of the appropriate traffic counts for the study area and provide an assessment of data to determine factors for
background growth and seasonal adjustments. Prepare the future design volumes.

 

 

 

 

 

 

    	 	II-12	 

     

    

 

 

205       
Conduct Safety Analysis

 

Collect,
tabulate, and analyze the crash data and document trends and causes. Prepare crash rate work sheets, collision diagrams, collision
mapping as required. Review safety with respect to the Safety Review Prompt List or conduct a Road Safety Audit based on HSIP
eligibility.

 

206       
Evaluate Signal Warrants

 

Collect,
tabulate, and analyze traffic count data with respect to the MUTCD Traffic Control Signal Needs (Warrants) based on the existing
geometric conditions to determine if signals are justified.

 

207       
Operational Analysis for Existing Conditions

 

Determine
Peak-Hour Factor, Truck Percentage, and applicability of pedestrian phasing. Determine, tabulate, and discuss Level of Service,
volume-to-capacity ratio and vehicle delays in accordance with MassDOT's A Guide on Traffic Analysis Tools and average and 95th
percentile Queue calculations. Analyze Existing Traffic Volumes (No Build). Perform Systems Analysis for closely spaced
and/or coordinated systems. Perform operational analysis for the following roadway components:

 

Signalized
Intersections

Un-signalized
Intersections Roundabouts

Basic
Freeway Segments

Weaving
Area Segments

Multi-Jane
Highways

Two-Lane
Highways

Arterials

 

Present
LOS results graphically.

 

208       
Establishment of Basic Design Controls and Evaluation Criteria

 

Establish
basic design controls such as:

 

Roadway
Context

Roadway
Users

Transportation
Demand

Measure
of Effectiveness

Design
Speed

Sight
Distance

 

Establish
evaluation criteria for accessing each alternative.

 

 

 

 

 

 

    	 	II-13	 

     

    

 

 

209       
Development of Alternatives

 

Provide
a discussion of alternatives considered. Alternatives should be developed using the design guidance provided in the MassDOT Project
Development and Design Guide. Develop alternatives to comparable levels and present in an evaluation matrix.

 

210       
Operational Analysis for Future Conditions

 

Analyze
Future Traffic Volumes (in both No-Build and Build). Where volume and geometric conditions allow, evaluate roundabout alternative
in addition to traditional intersection design. Perform Systems Analysis for closely spaced and/or coordinated systems. Perform
operational analysis for the following roadway components:

 

Signalized
Intersections

Un-signalized
Intersections

Roundabouts

Basic
Freeway Segments

Weaving
Area Segments

Multi-lane
Highways

Two-Lane
Highways

Arterials

 

Present
LOS results graphically.

 

211       
Preferred Alter native

 

Provide
a detail description and graphical presentation of the preferred alternative. Include a discussion how selections of the following
were made:

 

Typical
Sections

Horizontal
and vertical alignment

Clear
Zone

Bicycle/Pedestrian
accommodation

ROW
impacts/Mitigations Environmental impacts/mitigations

Safety
improvements

 

212       
Complete Streets

 

Document
how the project addresses bicycle and pedestrian accommodation in accordance with Complete Streets policies and the principles
of the Project Development and Design Guide and associated Engineering Directives. Address desirable accommodation parameters
and the context and impacts associated with the selection of the project cross-section.

 

 

 

 

 

 

    	 	II-14	 

     

    

 

 

213       GreenDOT

 

Document
how the project addresses the three primary goals of the GreenDOT Policy Directive, P-10-002.

 

214       Traffic
Management

 

Prepare
a Construction Management Outline providing a description of all major construction components of the project and how vehicle,
pedestrian, and bicycle accommodations will be maintained.

 

215       
Construction Cost

 

Provide
an estimated construction cost.

 

216       
Conclusion and Recommendation 

 

Provide
a conclusion and recommendation.

 

217       
Report Preparation

 

Prepare
a report detailing the various design alternatives with appropriate graphics, descriptive text and cost estimates justifying the
recommendations presented.

 

 

SECTION
220

 

DESIGN
EXCEPTION REPORT

 

The
Federal Highway Administration (FHWA) has established 13 controlling criteria as defined in 23 CFR 625, which must be adhered
to when designing a roadway improvement project. MassDOT has adopted this policy and applies the requirements of 23 CFR 625 to
all projects regardless of funding source. Chapter 2, Section 2.11 of the Project Development and Design Guide (Guidebook) describes
in detail the Design Exception Process. Additional guidance regarding the Design Exception process is described in Engineering
Directives E-97- 007 and E-99-002.

 

The
Design Exception Report Checklist (See Appendix 2-A- 11) standardizes the preparation of Design Exception reports and streamlines
MassDOT's review process. The Design Exception Report should follow the Table of Contents listed in Appendix 2-A-11.

 

221       Evaluate
the 13 Controlling Criteria

 

Compare
the recommended values of the 13 controlling criteria of Chapter 2 of the Guidebook to the proposed values. Revisit those features
requiring a design exception and work toward developing a design that is consistent with current recommended design standards.

 

 

 

 

 

 

    	 	II-15	 

     

    

 

 

222       Perform
Incremental Evaluation

 

For
each of the controlling criteria that do not meet the current recommended design criteria, prepare a summary of impacts resulting
from implementing the desirable, minimum and the proposed designs. Also include a summary of impacts of designs in the range between
the minimum and the proposed designs. Include right of way impacts, impacts to trees, walls, wetland resource areas, constructions
costs and other impacts which influence the selected design.

 

223       Prepare
Narrative/Report

 

Prepare
a Design Exception Report including a narrative, traffic analysis, typical sections, photographs, and summary of impacts.

 

 

SECTION
230

 

INTERCHANGE
JUSTIFICATION/MODIFICATION REPORT (IJR/IMR)

 

231       Prepare
an IJR/IMR

 

Prepare
an IJR/IMR, in accordance with the FHWA's eight policy criteria (23 USC 111) for the FHWA approval for the project that proposes
new or revised access to existing Interstate facilities. Access approval may be a two-step process. The first step could be a
finding of operational and engineering acceptability in accordance with the eight policy requirements. The second step could be
the final FHWA approval which constitutes a Federal Action, and as such, requires that NEPA procedures are followed.

 

MassDOT
will consult with FHWA for their latest policy for preparing an IJR/IMR.

 

 

SECTION
300

 

25%
HIGHWAY DESIGN SUBMISSION

 

Field
Surveys

 

Complete
or partial field surveys may be made by either the MassDOT or the Consultant or partially by each, as designated in the Scope
of Services and Special Provisions.

 

Surveys
shall be made as necessary for the preparation and completion of preliminary and final designs, contract plans and layout plans
for the project, including an investigation and survey of property boundaries and property owners' names as obtained from records
filed at the Registry of Deeds.

 

 

 

 

 

 

    	 	II-16	 

     

    

 

 

Horizontal
control, including control for photogrammetry, shall be of second order precision and accuracy unless otherwise specified, and
in strict conformance to the current Massachusetts Highway Department Survey Manual (Survey Manual) or Specifications for Aerial
Surveys and Mapping by Photogrammetric Methods for Highways, whichever applies. All surveying field notes shall be recorded in
MassDOT field notebooks. Field notebooks shall be obtained from the respective district survey office, and returned to that same
office when the design work is complete.

 

Primary
traverses and proposed connection to Massachusetts Geodetic Survey (MGS) control shall conform to Section 2 (Survey Information)
of the Survey Manual. The primary traverse must be designed so that it will be connected in position and azimuth to MGS monumentation
of equal or higher accuracy. If the Survey Engineer determines that the existing MGS control is for some reason inadequate, he/she
may direct MassDOT forces to expand, resurvey and readjust the MOS control. The intent is that the Consultant shall base its project
surveys upon MOS control that the MassDOT has at the time judged reliable and the Consultant shall expand control so that there
will be sufficient, dependable and accurate permanent and semi-permanent control, at the project site, on the Massachusetts State
Plane Coordinate System.

 

Primary
control and all main base line surveys shall be computed and adjusted according to the guidelines set forth in the Survey Manual.
The Consultant shall submit a copy of the traverse closure computation to the District Survey Supervisor for review. Work, which
does not conform to MassDOT standards, will be rejected, and the Consultant will be directed to perform the work correctly at
its own expense.

 

Vertical
control, including control for photogrammetry, shall be of the accuracy and datum as specified in the Survey Manual and shall
be subject to the same review and other conditions as horizontal control.

 

All
base line, detail, level and cross section notes must be recorded in notebooks furnished by MassDOT and performed in accordance
with the Survey Manual or alternate procedures approved by MassDOT.

 

The
Consultant shall include in the survey notebooks adequate ties to all horizontal and vertical control points so that these points
may be reproduced accurately. The Consultant shall also furnish tie-sheets of these points. The Consultant shall be responsible
for reestablishing points, including baseline stakes or pins, which it placed and which become displaced or removed and cannot
be replaced by existing ties.

 

All
field survey work performed by the Consultant shall be subject to inspection by MassDOT during and after actual survey. The Consultant
shall keep the local Highway Division District Office aware of the location of its survey parties. District Survey Supervisors
and their superiors, as well as representatives of the Boston Survey Section, may make field inspections, as necessary, to ensure
proper procedures are employed by the Consultant, and may require changes or additions subject to approval of the Survey Engineer.

 

 

 

 

 

 

    	 	II-17	 

     

    

 

 

Surveys
made by photogrammetric methods may be used upon MassDOT approval, but must be supplemented by necessary ground survey to obtain
information not available or not sufficiently accurate by using this photogrammetric method, such as base lines, property lines,
underground structures, wetland boundaries, underwater data and other detail and elevations obscured by natural growth and structures..

 

Field
survey shall include the location and staking of points where borings or other sub surface investigations are required. Where
soft, unstable material is evident, such as swamps, organic deposits, etc., sufficient punchings shall be taken to show the approximate
profile of the hard bottom. This work will be considered as part of the field survey work and no extra compensation will be paid.
Field survey shall also include obtaining the location of wetland flags or other marks, which have been established by others.

 

Data
from survey notes shall be transcribed and plotted on base plans, profiles and cross sections in accordance with current practices
of MassDOT and to the scales directed by the Engineer.

 

All
field surveys and plotting of such data, including base lines, details and cross sections, shall be performed in accordance with
the Survey Manual, data collection specifications and approved MassDOT CADD procedures.

 

Utilities

 

The
Consultant shall contact the various utility companies and authorities, whose facilities may be affected by the proposed construction,
to request from such companies and authorities the locations of existing facilities, together with proposed changes, if any.

 

The
Consultant shall design alterations of publicly owned utilities, which may be required due to construction of the project, except
in cases such as alterations of fire or police signal systems or other systems where, in the opinion of the Engineer, public convenience
or safety requires such alterations to be designed and performed by the particular public agency involved. Insofar as practical,
and as approved by the Engineer, designs of such alterations of publicly owned utilities by the Consultant shall conform to the
requirements and design standards of the particular public agency involved.

 

In
connection with all alterations of utilities not designed by the Consultant, whether publicly or privately owned, and in connection
with alterations of facilities of public transit systems or railroads, the Consultant shall furnish to the agencies involved data
needed for their design of the alterations, including data regarding possible interference with other facilities. The Consultant
shall review designs prepared by other agencies in connection with the work under this Contract and shall coordinate all alterations,
whether designed by him/her or by others. in the case of utility or railroad alterations to be designed at the expense of the
Commonwealth by other agencies, such as state or municipal departments, utility owners or railroad companies, the Consultant shall
assist MassDOT in obtaining cost estimates from those agencies.

 

 

 

 

 

 

    	 	II-18	 

     

    

 

 

301       Project
Initiation and Data Compilation

 

Compile
and review all available documents of existing features and planned projects in the vicinity of the proposed work. Included, as
part of this task, is the investigation of utility installations, previous subsurface explorations, traffic data, and right of
way research.

 

302       Utility
Coordination

 

Contact
utility companies to verify locations of existing utilities and to assess impacts to those facilities. Ensure that the proposed
design addresses impacts associated with accommodating both existing and proposed utilities. Provide a list of utility companies
that may be affected by the proposed work, as part of the 25% submission.

 

303       Survey
Coordination and Controls

 

Coordinate
ground survey effort, review survey controls and closures, baseline ties and overall quality of survey.

 

304       Base
Plans, Profiles and Typical Sections

 

Perform
field review of base plan information. Verify the location of existing features, note legends on all warning, regulatory and route
marker signs. Verify that the plans provide sufficient information regarding existing drainage and sewer systems. Verify that
the cross sections include existing features such as walls, hydrants, poles, trees, sills, wells, ledge, layout lines, etc. Verify
that profiles include station equations, cross culverts, bridge structures, sills, high-tension lines, benchmarks, etc.

 

305       Field
Reconnaissance

 

Perform
site investigations to observe the general site conditions, traffic patterns, traffic management, potential detour routes, wetland
and cultural resources and other relevant features. Take photographs and/or video existing facility and surrounding environment.

 

306       Plot
Existing Layout Lines

 

Plot
and calculate all existing layout line geometry and note all property owners.

 

307       Meetings
and Liaison

 

Attend
coordination meetings, as scoped with MassDOT, the community, utility-owners, local commissions and others. Prepare and distribute
minutes of the meeting.

 

 

 

 

 

 

    	 	II-19	 

     

    

 

 

308       
Determine Roadway Cross Section

 

Determine
the proposed roadway cross section based on functional classification, traffic volumes, local environmental and cultural resources
and the Guidebook. For Non-NHS bridge projects refer to Engineering Directive P-92-010.

 

309       
Preliminary Horizontal Geometry

 

Develop
horizontal geometry based on the proposed cross section, horizontal clearances, the proposed design speed and functional classification.
Develop horizontal roadway geometry at intersections.

 

310       
Preliminary Vertical Geometry

 

Develop
vertical geometry based on the proposed design speed giving consideration to drainage, vertical clearances, construction cost
and the interfacing with the proposed horizontal geometry.

 

311       
Cross Section Studies

 

Conduct
iterative horizontal and vertical geometry refinements for critical cross sections based on the interface with the proposed roadway
cross-section and existing features.

 

312       
Prepare Cross Sections

 

Prepare
cross sections to determine the tops and bottoms of slope. Evaluate the impacts to resource areas, the need for retaining walls
and determine the limits of work at driveways.

 

313       
Plot Proposed Layout and Easements

 

Plot
proposed alterations to existing layouts and proposed permanent or temporary easements and rights of entry, based on the limits
of work determined by the cross sections.

 

314       
Pavement Design

 

Prepare
a pavement design in accordance with the Guidebook for review by MassDOT. Perform pavement cores, prepare pavement design checklist,
determine DBR value, and assemble traffic data. For bridge R&R projects refer to the 11/ 12/09 MassDOT Memorandum on standard
bridge deck pavements.

 

315       
Typical Sections

 

Prepare
representative typical sections for mainline, ramps and secondary roadways. Label the location of roadway crown line; describe
the method of banking, guardrail location, pavement structure and material types in accordance with Standard Nomenclature and
Materials Specifications.

 

 

 

 

 

 

    	 	II-20	 

     

    

 

 

316       Construction
Details

 

Provide
details of key features not satisfactorily described in the Construction and Traffic Standard Details. Key details shall include
the labeling of key materials in accordance with the Standard Nomenclature and Materials Specifications.

 

317       Hydrological
Studies and Hydraulics Report

 

Investigate
hydrological characteristics of rivers and streams in the vicinity of the project based on storm frequencies commensurate with
roadway functional classification and MassDOT standards. Prepare calculations to determine the size of opening to accommodate
the design flows. Prepare a hydraulics report with pertinent data and recommendations.

 

318       
Preliminary Drainage and Utility Studies

 

Investigate
project impacts on existing surface and closed drainage systems. Evaluate hydraulics and structural adequacy of existing culverts.
Establish preliminary limits of proposed open and closed drainage system improvements and outlet locations.

 

319       
Lane Configurations

 

Assess
travel lane configurations at intersections and at weaving and merging sections to establish traffic requirements/capacities.

 

320       
Traffic Signals

 

Prepare
signal plans depicting signal head type, quantity, and location. and include the sequence and timing chart and preferential phasing
diagram. Additional guidance regarding the Traffic related details required for the 25% Design Submission is described in the
Traffic and Safety Engineering 25% Design Submission Guidelines.

 

321       
Signs and Pavement Markings

 

Prepare
preliminary sign and pavement marking plan to document changes associated with conceptual design.

 

322       
Traffic Management

 

Develop
a general methodology for constructing the proposed project to minimize the impact to all facility users and abutters, while at
the same time addressing construct ion costs and constructability. Prepare preliminary temporary traffic control plans. The preparation
of these plans should include a preliminary estimate that takes into account the use of police and/or flaggers to be used for
traffic control.

 

323       
Reserved

 

 

 

 

 

 

    	 	II-21	 

     

    

 

 

324       Constructability
Review

 

Review
the proposed project to ensure that the project does not present unusual matters that would unduly increase the cost the project
or present potential scheduling delays during construction resulting in claims for extra work. Particular attention must be given
to the proposed construction staging and available right of way.

 

325       Quality
Control (QC) Review

 

Perform
review of the quality and accuracy of the documents to ensure that key aspects of the information to be presented to MassDOT are
prepared in accordance with the Guidebook, the Standard Specifications for Highways and Bridges and the most recent Supplemental
Specifications, Standard Nomenclature and Engineering Directives. Particular attention is directed to Chapter 2 of Guidebook for
the 25% submission requirements. The design should also be reviewed for conformity to design standards. Deviations from the 13
controlling criteria in Chapter 2 of the Guidebook must be documented under Section 220, Design Exception Report.

 

326       
Preliminary Construction Estimate

 

Prepare
a preliminary cost estimate using MassDOT's Weighted Average Bid Application (WABA). The estimate should be prepared with a level
of detail" commensurate with a 25% submittal. Refer to Chapter 2 of the Guidebook for the 25% cost estimating requirements.

 

327       
Submission Checklists

 

Prepare
and submit the 25% Highway Design and Traffic Checklists.

 

328       Modifications
and Revisions

 

Revise
the plans accordingly, prior to scheduling the public hearing, in order to properly present the nature and extent of the project
to the public at the hearing.

 

329       Value
Engineering (VE)

 

On
projects requiring VE studies, the consultant shall participate in a VE review to be conducted by an independent VE Team retained
by MassDOT. Effort of the Consultant under this task will include the preparation of materials, project presentations, and field
visits to familiarize the VE Team with the Project.

 

The
VE Report shall be in accordance with the FHWA definition and application of Value Engineering as published in the Federal Register
on February 14, 1997, as well as in accordance with the FHWA Value Engineering Policy, dated September 8, 1998. The effort will
also include follow up with the VE Team and MassDOT to review and discuss VE recommendations and make accepted revisions to the
project.

 

 

 

 

 

 

    	 	II-22	 

     

    

 

 

SECTION
350

 

DESIGN
PUBLIC HEARING

 

351       
Hearing Preparation

 

Prepare
the graphics and other visual aids per the negotiated scope of services to display at the public hearing. Prepare a public hearing
handout.

 

352       
Design Public Hearing

 

Attend
Design Public Hearing, present the project to the public and respond to questions. Assist MassDOT in preparing written responses
to letters received from concerned individuals as a result of the hearing.

 

 

SECTION
400

 

75%
HIGHWAY DESIGN SUBMISSION

 

401       Response
to 25% Comments

 

Prepare
a formal written response to all comments received regarding the 25% review and address revisions stemming from the Design Public
Hearing that MassDOT and the Consultant deem necessary.

 

402       Field
Reconnaissance

 

Conduct
a field review of the proposed project interface with adjacent properties, streets, drives, drainage, utilities, wetlands, etc.
Define additional survey needs, if needed.

 

403       Meetings
Liaison and Coordination

 

Attend
meetings and provide the liaison necessary to advance the design of a project. Coordinate and attend meetings with MassDOT's Boston
and District Offices, community representatives, planning agencies, as determined in the project scoping process. Provide MassDOT
with minutes of the meetings.

 

404       Utility
Coordination

 

Contact
utility companies affected by the proposed work. Discuss project impacts and note the locations of relocated utilities (poles,
pipes, etc.) on the plans. Include estimate and special provisions for publicly owned utility work that is to be performed by
the construction contractor.

 

 

 

 

 

 

    	 	II-23	 

     

    

 

 

405       
Final Horizontal Design Geometrics

 

Adjust
the horizontal geometry based on the 25% review comments and comments stemming from the Design Public Hearing. Plans must clearly
show all aspects of the horizontal geometry, including curve components such as Point of Curvature {PC), Radius (R), DELTA, Length
of Curve (L), Tangent (T) and Point of Tangency (PT) along with a description of roadway widths, station equations and horizontal
offsets between survey baseline and design centerline.

 

406       
Final Vertical Design Geometrics

 

Adjust
vertical geometry based on 25% review comments and comments stemming from the Design Public Hearing. Plans must clearly show all
pertinent aspects of the vertical geometry including Stopping Sight Distance (SSD), Passing Sight Distance (PSD), Grade 1 (G l),
Grade 2 (G2), Length of Vertical Curve (L), K (factor), station and elevation of Point of Vertical curvature (PVC), Point of Vertical
Tangency (PVT) and Point of Vertical Intersection (PVI). Profiles are to be prepared in accordance with the Guidebook.

 

407       
Pavement Design

 

Respond
to Pavement Design Engineer's review comments and prepare a detailed pavement design with updated data sheets, per the Guidebook.
For bridge R&R projects refer to the 11/12/09 MassDOT Memorandum on standard bridge deck pavements.

 

408       
Typical Cross Sections

 

Finalize
the typical cross sections ensuring that materials and dimensions are clearly labeled in accordance with the proposed pavement
structure approved by the Pavement Management Section.

 

409       
Plot Cross Sections

 

Adjust
cross sections to ensure that the slope limits and treatments of each cross section are crafted to suit the specific site locations.
Individual cross sections should be evaluated regarding guardrail locations, gravel box detail, pay limits, and the need for subdrains
and retaining walls.

 

410       
Plot Proposed Layout and Easements

 

Adjust
the plans based on the limits establish by the final cross sections to ensure that adequate right of way is available to perform
the work. Existing layout lines, proposed alterations and any temporary or permanent easements must be clearly labeled.

 

 

 

 

 

 

    	 	II-24	 

     

    

 

 

411       Construction
Plans

 

Prepare
the Construction Plans in accordance with the Guidebook. Each item of work within the project limits must be clearly labeled.
Drawings must be formatted as described in the Guidebook.

 

412       Grading
and Tie Plans

 

Prepare
grading and tie plans as applicable showing detailed information regarding proposed curve geometry and grades.

 

413       Drainage
and Water Supply Details

 

Clearly
show all existing and proposed drainage and water supply installations. The drainage and water supply design must address all
work required to accommodate the proposed roadway improvements.

 

During
the Project's design development, the plan presentation of proposed drainage facilities will show rim and invert elevations. These
will be included in a separate CADD layer, so that they can be frozen off in the PS&E documents. These elevations shall not
be shown on the final plans.

 

414       Traffic
Signs

 

Identify
locations for all warning, regulatory and route marker signs. Indicate on the construction plans the status of existing sign structures.

 

415       Guide
Sign Design and Overhead Directional (QD) Elevations

 

Indicate
proposed locations of all ground mounted and overhead guide signs. Develop panel legends and calculate size. Prepare a Sign Summary
Sheet. Design support foundations and include calculations. Draft guide sign details and overhead sign elevations.

 

416       Traffic
Signals and Plan Preparation

 

Include
designs for traffic signal installations, supports, and foundations. Develop traffic signal specifications. Finalize phasing details
and prepare the traffic signal plans.

 

417       Pavement
Markings and Plan Preparation 

 

Design
and layout the roadway pavement markings, stop lines, cross walks, gore markings, etc. Prepare pavement marking plans.

 

 

 

 

 

 

    	 	II-25	 

     

    

 

 

418       Traffic
Management

 

Finalize
the construction staging. Prepare the temporary traffic control construction plans in accordance with the MUTCD such that sufficient
information is provided to demonstrate a feasible means of constructing the project. The level of detail shall recognize that
the actual traffic management plan implemented by the contractor may vary from that shown on the plans. A more definitive estimate
for the use of police/flaggers will be made based on the finalization of the traffic control plans/traffic management plans.

 

419       Highway
Lighting Plans and Details

 

Complete
the highway lighting distribution system, control equipment, wiring schematics, and other relevant details.

 

420       Landscaping
and Plan Preparation

 

Finalize
planting locations and species based on review comments. Develop planting schedules and tabulate relevant data.

 

421       Erosion
Control

 

Detail
the sequencing, material placement and measures to control the potential damage to adjacent properties, wetlands, bodies of water,
etc. Include erosion control measures in the plans.

 

422       Miscellaneous
Contract Plans

 

Prepare
miscellaneous full size drawings for presentation of the proposed project. These shall include the following miscellaneous contract
plans, as required: Title Sheet, Index, Key Plan, Boring Plans, Boring Logs, Typical Sections, and Special Details.

 

423       Quantity
& Cost Estimate

 

Prepare
a detailed estimate using MassDOT’s Weighted Average Bid Application (WABA). Also prepare a calculation book based on the
latest edition of the Standard Nomenclature. Check that every item of work shown on the plans has a pay item.

 

424       Special
Provisions

 

Prepare
draft special provisions based on the latest edition of the Standard Specifications for Highways and Bridges and Supplemental
Specifications, and verify that every item in the estimate that is listed in the Standard Nomenclature with an asterisk (*) has
a special provision. Ensure that special provisions are drafted only when absolutely necessary to describe a specific or unique
activity to be performed by the contractor.

 

 

 

 

 

 

    	 	II-26	 

     

    

 

 

425       Constructability
and Quality Control (QC) Reviews

 

Perform
an independent review of the project using an experienced engineer, who is not directly involved in the preparation of the contract
documents. The review shall focus on the practicality of constructing the project based on access to site, equipment needs, material
properties, etc. Also provide an overall review of the plans, specifications and estimate for conformity to the Guidebook, the
Standard Specifications for Highways and Bridges, the latest Supplemental Specifications, the Bridge Manual, the Construction
and Traffic Standard Details, and the latest Engineering and Policy Directives.

 

426       Submission
Check List

 

Prepare
and submit the 75% Design Check List.

 

 

SECTION
450

 

100%
HIGHWAY DESIGN SUBMISSION

 

451       Respond
to 75% Comments

 

Prepare
a formal written response to all comments received regarding the 75% review. Resolve any further review comments.

 

452       Finalize
Plans

 

Prepare
a set of plans addressing all comments received from the 75% review. Ensure that the plans are clear and are prepared in accordance
with Chapter 2 of the Guidebook.

 

453       Finalize
special Provisions

 

Review
the special provisions to ensure that the special provisions do not duplicate those with respect to Division I of the Standard
Specifications. Review the Method of Measurement and Basis of Payment for every item in order to ensure that the special provisions
are clearly defined and not ambiguous.

 

454       Finalize
Estimate

 

Prepare
Detail Sheets, Quantity Sheets, and a Cost Summary Sheet. Finalize calculation book in accordance with Chapter 18 of the Guidebook.
Prepare calculations for all items of work that have a pay item. Identify any non-participating work. The estimate submitted shall
be prepared using MassDOT's Weighted Average Bid Application (WABA).

 

 

 

 

 

 

    	 	II-27	 

     

    

 

 

455       Quality
Control (QC) Review

 

Perform
an independent review of the project using an experienced engineer, who is not directly involved in the preparation of the contract
documents to perform an independent review of the Project. Refer to the MassDOT web site for the latest edition of all reference
documents, Engineering Directives and Policy Directives. Verify that the plans, specifications and estimate are prepared in accordance
with these documents.

 

456       Submission
Check List

 

Prepare
and submit the 100% Highway Design Check List.

 

 

SECTION
500

 

RIGHT
OF WAY

 

The
Consultant or MassDOT shall prepare right of way plans as specified in the Guidebook, and as noted in applicable FHWA policies
and regulations. Preliminary right-of-way plans shall be submitted prior to the 25 percent design approval and the public hearing.

 

Right
of way plans shall include all pertinent data affecting the costs of the right of way applicable for appraisal purposes, such
as structures, access roads, improvements, landscaping, drainage, fences, cesspools, septic tanks, wells, property bounds, etc.

 

The
size, form and arrangement of right of way plans shall conform to the general requirements for highway plans as specified in the
Guidebook. The three main components of the Right of Way process are:

 

Preliminary
Right of Way plans shall be prepared prior to holding the 25% Design Public Hearing. Existing data, details and all proposed
work shall be prepared in such a manner as to be readily discernible. These plans shall remain in the preliminary stage until
after the layout has been duly filed in the Registry of Deeds.

 

Right
of way acquisition data shall be itemized by the Consultant on the preliminary right of way plans, as soon as the data is obtained.
The Consultant shall, as required, provide MassDOT with copies of the preliminary right of way plans for coordination and informational
purposes, particularly as this may relate to changes in parcel dimensions or title names.

 

Deeds
and plans of the abutting property owners shall be used to verify the location of all the abutter's property lines. Electronic
copies of the research materials and any updates shall be maintained throughout the right of way process. All research materials
are to be made available to MassDOT during the preparation of the Preliminary Right of Way Plans.

 

Final
Right of Way plans are only required on projects that MassDOT has responsibility for right of way takings. After MassDOT has
recorded the layout in the Registry of Deeds, the preliminary
right of way plans will become the final right of way plans, subject to any approved revisions.

 

 

 

 

 

 

    	 	II-28	 

     

    

  

The
Consultant shall make all changes to the preliminary right of way plans to ensure conformity with the recorded layout plans. Each
sheet shall be labeled "Final Right of Way Plan". Upon completion, the final right of way plans shall be plotted on
polyester film and Returned to MassDOT as a permanent record. Provision shall be made on each sheet of the final right of way
plans for the notations and dates of additions and/or revisions.

 

Relative
to Layout and Taking Plans and Orders of Taking, the Consultant shall prepare and submit to MassDOT, for approval by the
Engineer, all the instruments which are required to be recorded in the Registry of Deeds in connection with the acquisition of
any interest in real estate made necessary by the work to be performed under this Contract. These instruments shall consist of
plans, descriptions and orders of taking for advance takings, alterations, layouts and/or easements. The preparation of these
instruments shall conform to standard MassDOT practices. Drawings shall be plotted on polyester film, except in the case of Land
Court ·plans, which must conform to Land Court standards, samples of which may be obtained from the Engineer. The title
sheet of all plans to be recorded shall be signed and stamped with the seal of a Land Surveyor registered in the Commonwealth,
who shall be in charge of the work.

 

Abutter's
property lines shall be verified with updated deeds and plans. The Professional Land Surveyor shall maintain and update electronic
copies of the research materials throughout the taking document process. All research materials are to be made available to MassDOT
Highway Division during preparation of the Layout Plans and written instruments.

 

Any
registered land subdivisions required for this project shall be submitted to and approved by the Land Court.

 

MassDOT
shall handle the recording and filing of these instruments. MassDOT shall also handle the appraisal and settlement of all land
damages, including negotiations with property owners.

 

501       Preliminary
Right of Way Plans

 

Review
the relationship between the limits of work necessary to satisfactorily construct the proposed improvements and the existing layout.
Determine appropriate limits of alterations to existing layouts, takings, permanent easements, temporary easements, etc. Prepare
Preliminary Right of Way Plans in accordance with Chapter 18 of the Guidebook. The Right of Way Plans include Title Sheet, Typical
Sections, Parcel Summary Sheet, Location Maps and Property Plan Sheets.

 

502       Layout
Plans and Order of Taking

 

Prepare
Layout Plans based on the approved Preliminary Right of Way Plans. Show lengths and bearings of all lines and calculate areas.
The Layout Plans shall be prepared in accordance
with Chapter 18 of the Guidebook and shall include the proposed layout lines, property lines, comer markers, names of property
owners, parcels to be taken, access and non- access points and the locations of all bounds. The preparation of a Decree Plan shall
be included, if required.

 

 

 

 

 

 

 

    	 	II-29	 

     

    

  

503       
Written Instrument

 

The
Written Instrument for the Layout and Order of Taking shall be prepared in accordance with MassDOT Policy. The Written Instrument
shall be carefully checked against the Layout Plan.

 

504       Final
Right of Way Plans

 

After
the FHWA has granted authority to the State ·and approved Federal participating funds to acquire the right of way takings
and/or the Right of Way Bureau accepts the Preliminary Right of Way Plan, the Preliminary Right of Way Plan will become the Final
Right of Way.

 

 

SECTION
600

 

GEOTECHNICAL
DESIGN

 

The
Consultant shall conduct an investigation of sub-surface conditions of sufficient scope to permit determination of general soil
characteristics and depth to bedrock as a basis for. the proper design of roadway and highway structures.

 

In
order to properly make the determination of underground conditions, the Consultant. Shall submit to the Engineer for approval
a proposed program of borings, test pits, plate bearing tests or other. Field or laboratory tests, along with an estimated cost
for performing such work.

 

The
Engineer may limit, reduce or extend the sub-surface investigation program proposed by the Consultant, or the Engineer may specify
in detail the type, extent and details of sub surface investigations that are to be conducted by MassDOT forces or by such other
means as the Engineer may determine. In any case, the Consultant shall lay out the work in detail and prepare necessary plans
and contract documents for the approved work.

 

The
Environmental Services Division shall be consulted for a determination of environmental permitting requirements for the sub-surface
investigations. The Consultant shall be responsible for the preparation of any environmental permit applications required for
the sub surface tests. Reimbursement for such work, as may be performed by the Consultant, shall be made in accordance with the
relevant provisions of Division I.

 

If
the Engineer requires the Consultant to subcontract field tests, the Consultant shall follow the requirements Division I Section
5.03d. All special laboratory tests requiring extra payment require the Engineer's prior approval. MassDOT shall reimburse the
Consultant for the work in accordance with the relevant provisions of Division I.

 

 

 

 

 

 

    	 	II-30	 

     

    

 

 

Field
inspectors shall be furnished by the Consultant only if MassDOT inspectors are not available and only after written authorization
is granted by the Engineer as to the number of inspectors to be provided.

 

The
Consultant shall be responsible for properly identifying, describing and classifying soil and rock encountered in sub-surface
investigations pursuant to the standard of care. The Consultant shall visually and manually examine all soil samples and rock
cores and shall certify in writing to the Engineer, when, where and who examined such soil samples.

 

The
Consultant shall prepare reports covering all sub-surface investigations and soils analyses and shall submit these reports to
the Engineer. A sufficient number of copies of these reports, as determined by the Engineer, shall be submitted by the Consultant
for review and retention by MassDOT and for submission to the FHWA.

 

The
Consultant shall either have in its employ an engineer capable of performing the basic soils and ·foundation work or engage
the services of a soils engineer, the cost of which is to be included in the General Fee as a direct expense.

 

Employees
of the Consultant or the geotechnical sub consultant may not function as inspectors if the drilling contractor is owned by or
affiliated with the Consultant or geotechnical sub consultant.

 

Inspectors
provided by the Consultant for inspection of geotechnical borings, soil sampling and field-testing shall be performed by:

 

		•	A
                                         certified soils technician, who is knowledgeable in current policy and procedures for
                                         field inspection of geotechnical exploration programs and shall have a minimum of one
                                         year of boring inspection field experience, or

 

		•	A
                                         holder of a Bachelor of Science degree in civil engineering, geology or equivalent, plus
                                         three months of boring inspection field experience,

 

To
achieve certification, soils technicians must satisfy the rules and procedures of the certification program, as prepared by the
National Institute for certification in Engineering Technologies (NICET) in their current editions of the following documents:

 

		•	"Program
                                         Detail Manual" for certification in the field of geotechnical engineering technology

 

		•	Section
                                         II and IV of the NICET manual entitled Engineering Technician and Technologist Certification
                                         Program"

 

Inspectors
shall be capable of making independent site modifications regarding the extent and/or location of the subsurface investigations
required.

 

The
inspector shall have the responsibility of certifying that the drilling contractor's procedures for conducting soil sampling and
in-situ testing work, such as undisturbed samples, vane shear tests, peizometer, installations, etc., are performed in accordance
with the relevant specifications and current practices.

 

 

 

 

 

 

    	 	II-31	 

     

    

 

The
inspector shall follow the MassDOT's boring inspection procedures, which include, but are not limited to the following: an inspector's
check list for site work, scope of work and description of the subsurface operations; special provision items and supplemental
specifications; visual identification of soil and rock samples; standard penetration tests and soil descriptions; and standard
operating procedures for recording daily boring activities.

 

601       Research
Available Subsurface Data

 

Research,
compile, and evaluate available subsurface and foundation data relative to the project site (plans, maps, etc.).

 

602       Field
Reconnaissance

 

Conduct
a field inspection at the project site to view site conditions, consider existing and proposed substructures, foundation elements,
and assess requirements for the subsurface investigation plan.

 

603       Subsurface
Investigation Plan

 

Prepare
a subsurface investigation plan (boring, probing, testing type, location, depth, etc.) in accordance with the Bridge Manual. Revise
and resubmit after MassDOT review. Prepare the specifications and estimates if the boring contract is to be paid for with direct
expenses.

 

604       Subsurface
Investigation Inspection

 

Conduct
on-site inspections during subsurface operations. Follow inspection procedures, coordinate activities between the Consultant and
MassDOT, and verify and record quantities for records and payment.

 

605       Office
Studies. Analysis and Testing

 

Review
soil/rock samples and field/laboratory test results. Evaluate the foundation options and determine parameters for foundation design.

 

606       Geotechnical
Report

 

Prepare
and edit the Geotechnical Report in accordance with the Bridge Manual and other guidelines. Correlate the contents of the report
with the project construction plans.

 

607       Meetings.
Reviews and Liaisons

 

Coordinate
and meet with MassDOT for reviews, revisions, and advancement of project submittals.

 

 

 

 

 

 

    	 	II-32	 

     

    

 

608       Plans
Specifications and Estimates

 

Prepare
and finalize geotechnical related details anditems for the plans, special provisions, and estimates.

 

 

SECTION
700

 

PROJECT
DEVELOPMENT-STRUCTURAL

 

The
Consultant shall establish the site parameters and constraints that will impact the design and construction of the bridge structure
through a field investigation, review of information related to the existing structure (if any), review of available hydraulic
and scour data, geotechnical data, environmental information, and cultural resource information, hazmat information. The Consultant
shall use this information to determine the most appropriate type of structure for the site that addresses these parameters and
constraints to be pursued in the Final Bridge Design work.

 

701       Field
Investigation

 

Conduct
a field inspection to review the bridge site and adjacent conditions, and establish project parameters and constraints. Evaluate
the ground and river survey to determine the parameters for bridge design.

 

702       Determine
Bridge Configurations

 

Collaborate
with the highway designer to determine the vertical and horizontal alignments and typical cross-sections for both the roadway
over and the roadway under. Determine a preliminary span length and vertical bridge clearance. Provide accommodations on the bridge
for both existing and proposed utilities.

 

703       Preliminary
Structural Analysis

 

Determine
bridge types as per scope of services. Perform a preliminary structural analysis to determine the approximate superstructure depth.

 

704       Comparative
Design and Cost Analyses

 

Evaluate
those alternate bridge structure types that are appropriate to the site based on considerations of highway design parameters,
traffic safety, impacts to surrounding properties and environmentally sensitive areas, traffic management, constructability, and
aesthetics. Cost shall only be used to select between alternates that have been determined to be equally appropriate to the site
based on the Type Section Worksheet.

 

 

 

 

 

 

    	 	II-33	 

     

    

 

705       Preliminary
Structures Report Preparation

 

Prepare
a Preliminary Structures Report where scope of services includes an investigation of rehabilitation verses replacement. The report
shall evaluate the structural components that have less capacity than required for statutory live load, and shall justify the
recommendation for rehabilitation or replacement.

 

706       Bridge
Type Selection Worksheet Preparation

 

Prepare
a Type Selection Worksheet per the MassDOT Bridge Manual detailing the various design alternatives for the bridge, complete with
appropriate graphics, descriptive text and cost breakdowns justifying the recommendations presented.

 

707       Meetings
and Liajson

 

Attend
meetings and coordinate with MassDOT during the preparation of the type study report to advance the work. Respond to MassDOT review
comments.

 

 

SECTION
710

 

SKETCH
PLANS

 

711       Establish
Boring locations

 

Determine
the locations for the proposed bridge borings based on an approved structure type. Coordinate the boring program and the geotechnical
design with MassDOT's Geotechnical Section. Prepare the boring location plans.

 

712       Hydraulics
Study and Report (Bridges over Water)

 

Review
the hydrological analysis and hydraulics report relative to the size of the hydraulics opening. Perform all calculations necessary
to determine the size' of the opening required to accommodate the design flows. Prepare a Hydraulics Report that presents pertinent
data and recommendations.

 

713       Sketch
Plan Development

 

Prepare
sketch plans for each structure in accordance with the MassDOT Bridge Manual. Submit review copies together with the foundation
report to MassDOT. Check to ensure that the proposed design and construction staging plan addresses the cost and scheduling impacts
associated with accommodating both existing and proposed utilities. Review the boring logs and foundation reports. Perform geometric
design calculations. 

 

 

 

 

 

 

    	 	II-34	 

     

    

 

714       Meetings.
Coordination and Liaison

 

Participate
in MassDOT Sketch Plan review meetings. Prepare responses to agency comments and plan revisions, as necessary. Provide coordination
during the soils testing program and prior to the preparation of the soils and foundation reports being provided by the geotechnical
staff or a subconsultant.

 

715       Constructability
Review

 

Review
the design of the proposed structure to ensure that the structure does not present any unusual matters that would unduly. Increase
the cost the project or present potential scheduling delays during construction resulting in claims for extra work. Particular
attention must be given to the proposed construction staging and available right of way.

 

716       Submission
Checklist

 

Prepare
and submit Bridge Section Checklist.

 

 

SECTION
750

 

FINAL
BRIDGE DESIGN

 

751       Structural
Design -Superstructure

 

Prepare
the design calculations, and perform an independent design check of the calculations for all superstructure components in accordance
with the MassDOT Bridge Manual.

 

752       Structural
Design -Substructure

 

Prepare
the design calculations and perform an independent design check of the calculations for all substructure components, including
any cofferdams and permanent excavation support system requirements in accordance with the MassDOT Bridge Manual.

 

753       Bridge
Layout Geometrics

 

Prepare
the design calculations and perform an independent design check of the bridge geometric calculations, including framing, layout,
critical clearance and elevation of footings, layout and ties, etc.

 

754       Contract
Drawings

 

Prepare
the structural drawings in accordance with the MassDOT Bridge Manual and check the drawings for content and accuracy.

 

 

 

 

 

 

    	 	II-35	 

     

    

 

 

755       
First Review Submission

 

Prepare
and submit the bridge design plans for MassDOT review and subsequent resolution of the comments and recommendations received from
MassDOT.

 

756       
Quantity Cost Estimates

 

Prepare
the quantity calculations, and perform an independent check of the quantity calculations of the bridge items and related cost
estimates.

 

757       
Special Provisions

 

Prepare
the bridge special provisions in accordance with the MassDOT Bridge Manual.

 

758       
Second Review Submission

 

Prepare
and submit updated final bridge designs plans for MassDOT review and subsequent resolution of MassDOT comments and recommendations.

 

759       
FHWA Reviews

 

On
projects requiring FHWA oversight, provide copies of First and Second Bridge Plans for submission to FHWA for review. Respond
to FHWA comments.

 

760       
Meetings and Liaison

 

Participate
in meetings and coordinate in scheduling and advancing the bridge design.

 

761       
Constructability and Quality Control (QC) Review

 

Perform
an independent review of the project by an experienced engineer who is not directly involved in the preparation of the contract
documents. Review shall focus on the practicality of constructing the structure based on access to site, equipment needs, and
material. properties, etc. Provide an overall review of the plans, specifications and estimate for conformity to the Guidebook,
the Standard Specifications for Highways and Bridges, the latest Supplemental Specifications, the Bridge Manual, the Construction
and Traffic Standard Details, and the latest Engineering and Policy Directives.

 

762       
Submission Check List

 

Prepare
and submit Bridge Section Check list.

 

 

 

 

 

 

    	 	II-36	 

     

    

 

 

SECTION
800

 

PS&E
SUBMISSION

 

Upon
approval of the plans submitted for the preliminary design submission, the Consultant shall proceed with the preparation of the
contract plans and documents in accordance with the relevant guidelines set forth in the Guidebook, the Bridge Manual, the Standard
Specifications for Highways and Bridges, and other related publications as listed in Division I.

 

801       Respond
to 100% Comment

 

Prepare
a formal written response to all comments received regarding the 100% review.

 

802       Finalize
Plans Specifications and Estimate

 

Ensure
that all comments from 100% review are addressed and reflected in the contract documents.

 

803       Prepare
Detail Sheets

 

Prepare
Detail Sheets in accordance with Chapter 13 of the Guidebook. All items of work not adequately reflected on the plans are to be
described in the Detail Sheets.

 

804       Combine
Highway and Bridge

 

Ensure
that the highway plans accurately depict the approved bridge design and that the index correctly identifies the page numbering
of the bridge plans. Combine Special Provisions and Estimate into one package that eliminates redundancy and ambiguity.

 

805       Quality
Control (QC) Review

 

Have
an experienced engineer who is not directly involved in the preparation of the contract documents perform an independent review
of the project. Log on to the MassDOT website for the latest reference documents such as Engineering Directives and Policy Directives,
and verify that the Plans, Specifications and Estimate are prepared in accordance with these documents. Review all environmental
permits and ensure that the contract documents provide a means of compensating the construction contractor for performing work
described in the permits.

 

 

 

 

 

 

    	 	II-37	 

     

    

 

 

SECTION
900

CONSTRUCTION
ENGINEERING

 

The
Consultant shall provide construction phase services for items of work identified in the Scope of Services. Compensation for all
construction phase services shall be made on a Costs Plus a Net Fee basis, as described under Division I, regardless of the payment
method used for other services specified under this Contract. Construction phase services shall generally fall within the major
categories described hereafter, unless otherwise specified under this Contract or directed by the Engineer.

 

The
Consultant shall furnish consultations and interpretation of the Contract drawings and specifications as may be required by the
Engineer. No payment will be made for visits to the work site in relation to errors or omissions made by the Consultant or to
insufficient data in work previously submitted by the Consultant.

 

The
Consultant shall also make its services available during construction for visits to the work site for consultations regarding
additional design services or unforeseen problems required by the Engineer. Payment for additional construction phase services,
if required and approved by the Engineer, shall be made in accordance with Division I.

 

Consultant
shall review and take appropriate action upon the contractor's submittal of shop drawings, samples of construction material, and
product data, as required in the construction contract documents, but only for conformance with the design concept of the Project
and with the information given in the construction documents. In its review of the shop drawings, Consultant is entitled to rely
on the information provided and the stamp and certification of the submitting Contractor as described in the Construction Contractor's
general conditions. Review of shop drawings, product data and samples of construction material shall not include review of dimensions,
quantities, calculations, weights, fabrication processes, construction means and methods, coordination of trades or safety factors
related to construction.

 

The
purpose of the Consultant's site visits and observations is to become generally familiar with the progress and quality of the
work to determine, in general, if the work is proceeding in accordance with the design intent of the contract documents. The Consultant
shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of work. On the basis
of these on-site observations, the Consultant shall endeavor to keep the Engineer informed of portions of the work which the Consultant
discovers are not proceeding in accordance with the design intent of the contract documents.

 

901       Pre-Bid
Services

 

Review
and respond to inquiries from MassDOT related to the bid documents. Participate in Pre-Bid Conference. Provide written responses
to contractor's questions.

 

 

 

 

 

 

    	 	II-38	 

     

    

 

 

902       Pre-Construction
Conference

 

Attend
the Pre-Construction Conference. Answer questions and prepare the minutes of the meeting.

 

903       Highway
Shop Drawings and Signal Permit

 

Review
lighting, traffic signals, and sign shop drawings, including foundations and supports; and perform an operational site inspection.
Prepare a signal permit based on as-built conditions.

 

904       Bridge
and Wall Shop Drawings

 

Review
and approve or take other appropriate action upon structural shop drawings for conformance with the contract documents.

 

905       Bridge
Construction Procedures

 

Review
and approve or take other appropriate action according to the Bridge Manual regarding the conformance of the bridge demolition
and erection procedures to the contract documents.

 

906       Furnishing
Advice and Field Visits

 

Provide
assistance to MassDOT in interpreting the contract documents. Conduct field visits to the project site during construction as
requested by the Engineer to provide consultation on design intent, assistance in addressing unforeseen conditions and for similar
matters, as requested by the Engineer. Attend periodic status and coordination meetings as determined by complexity of the project.

 

907       Geotechnical
Construction Evaluation

 

Provide
a technical recommendation to resolve unanticipated foundation issues encountered during all phases of construction.

 

908       Bridge
Rating and Photographs

 

Visit
the project site and evaluate structures for conformance to the contract documents. Take photographs of completed structure. Prepare
the Bridge Rating Report.

 

 

 

 

 

    	 	II-39	 

     

    

 

 

ATTACHMENT
J

 

SPECIAL
PROVISIONS

 

 

During
the performance of the work assigned under this Contract, the parties shall comply with the applicable Provisions described in
Division I and Division II of the Standard Provisions (Attachment I), except as expressly amended or supplemented in these Special
Provisions.

 

DIVISION
I - General Requirements and Covenants

 

SECTION
2

LEGAL
RELATIONS AND RESPONSIBILITIES

 

2.02
Subcontracting

 

The
following language is added to this Section:

 

The
Prime Consultant has given a reasonable approximate percentage of job hour effort for each participating subconsultant which will
be reflected in the Budget (Attachment B). The Consultant shall! provide a report to MassDOT for each subcontractor listed below
stating the percentage (o/o) of work performed and the cumulative payments made to each subcontractor for the duration of the
contract. This information shall be provided to MassDOT by using Attachment M and which shall be submitted on a quarterly basis
per calendar year.

 

	Subconsultant:	 
	Steere Engineering, Inc.	5% (MBE)
	Lamson Engineering Corporation  	5% (MBE)

 

The
following section is added after Section 2.02:

 

2.02-A
Minority and Women Business Enterprise (M/WBE) Participation

 

The
M/WBE participation goal stated in the Request for Response (RFR#201304EDRS) for this contract is ten percent (10%) of
the general fee. Only firms, other than the Prime, which have been certified by the Supplier Diversity Office as eligible to participate
on state funded contracts as MBEs, Portuguese owned businesses or WBEs may be used on this contract toward the M/WBE participation
goal.

 

The
identities of the MBE or WBE were submitted within Request for Responses and are listed above within section 2.02. If MassDOT
finds that the percentage of M/WBE participation through the reporting requirement for Sub-consultants will not meet the M/WBE
goal stated above, and that the Prime consultant has not made a good faith effort to meet the goal, MassDOT may, at is discretion,
take further action against the Prime consultant.

 

MassDOT
may during the life of this contract utilize an electronic database where the Prime Consultant will have direct access to report
on the M/WBE(s) participation. Payment for this work shall be considered the cost of doing business for which the Prime Consultant
is not eligible to receive payment on either a manual or electronic reporting system.

 

 

 

    	 	J-1	 

     

    

 

 

2.06
Insurance

 

The
following language is added to Section 2.06, Part A:

 

5.       Professional
Services Liability

 

The
Consultant shall carry a professional services liability insurance policy for errors and omissions for theminimum amount of
FIVE HUNDRED THOUSAND DOLLARS ($500,000.00).

 

SECTION
4

PROGRESS
OF THE WORK

 

Section
4.01 is replaced in its entirety with the following:

 

4.01
Schedule

 

The
Consultant shall begin performance of the services designated in the Contract promptly after receipt of the Notice to Proceed,
and shall complete the services in a reasonable and timely fashion.

 

All
services shall be performed by the Consultant in accordance with the time schedule as specified in this Contract, or in subsequent
agreements between MassDOT and the Consultant.

 

Should
circumstances occur which are beyond the control of the Consultant, such as an increase in the scope of service, revisions to
approved services, or a change in the conditions under which the services are to be performed, the specified contract completion
date may be extended in accordance to the approved schedule.

 

The
initial length of each contract will be for five (5) years with two options to renew for two (2) years each.

 

SCHEDULE
CONTROLS

 

For
each design assignment, the Consultant must incorporate and maintain the following:

 

		(1)	A
                                         Project Design Schedule (PDS) using the template provided by MassDOT;

		(2)	Periodic
                                         Progress Reports with each invoice, using the template provided by MassDOT

		(3)	Updates
                                         and reconciliation statements of Project Scope, as appropriate.

 

Project
Design Schedule

 

a)
Content

 

The
Consultant is required to submit a detailed Project Design Schedule (PDS) to MassDOT for review and approval. MassDOT has developed
standard PDS templates which are posted on the MassDOT website. The Consultant shall use the appropriate MassDOT PDS template.
MassDOT may require the Consultant to revise the PDS by, but not limited to, adding an activity relationship/logic or modifying
certain logic to reflect expected work sequencing. The Consultant will be allowed to adjust the task logic of these templates
to meet the specific needs of the Project, as authorized by MassDOT. The PDS shall be consistent with the Consultant's Project
Management Pin and establish the framework for the Project. When appropriate, the PDS will be coded to identify the responsibilities
of sub-consultants and others that may be involved.

 

 

    	 	J-2	 

     

    

 

 

The
PDS will outline the activities to accomplish the design effort, in accordance with the requirements of the Time Provisions of
the Contract assignment (or Project). The PDS shall be used by the Consultant and MassDOT for planning and monitoring progress
of design work; critical design tasks; critical decision dates; and critical actions required by all parties involved in the design
process.

 

The
design services shall be undertaken and completed in accordance with the PDS, as approved by MassDOT, and as revised and updated
monthly by the Consultant. The PDS shall include a record of actual completion dates that have occurred.

 

b)
Project tracking points

 

The
PDS shall consist of all significant activities to be performed on the Project by MassDOT, the Consultant and any other entity,
from the date of Notice to Proceed through completion of the Project, including the following activities to be performed by the
Consultant: all Project milestones pertaining to data collection, field survey/inspection, preliminary and final design submissions,
including plans, specifications and construction quantity development, and construction phasing plans (if included in the scope
and fee). The PDS shall also clearly define progression of work from design phase execution to design completion, by using separate
activities for all significant design components, including, but not limited to, those activities already identified in the MassDOT
PDS template.

 

e)
Format

 

The
Consultant shall complete the PDS using Microsoft Project software, Oracle Primavera, or an equivalent approved by MassDOT, and
shall include such information as required in the MassDOT PDS template (as may be amended), or other schedule guidance issued
by MassDOT for the Project. Schedules shall be submitted to MassDOT in both hard copy (11" X 17") and electronic format.

 

SECTION
5

COMPENSATION

 

The
following language is added to this Section;

 

5.03
Cost Plus Net Fee (Payment Method 2)

 

The
Consultant shall be compensated under Payment Method 2.

 

b.
Indirect Costs

 

The
indirect cost rates that are to be used under this Contract by the Consultant and the Subconsultants shall conform to the billing
rates below:

 

 

    	 	J-3	 

     

    

 

 

Prime:

Gill
Engineering Associates, Inc.111.94%

 

b.
Indirect Costs (Cont'd.)

 

Subconsultants

 

Steere
Engineering, Inc. 106.68%

Lamson
Engineering Corporation 130.17%

 

d.
Direct Expenses

 

Private
Mileage - Reimbursement shall be made in accordance with 'present company policy and Federal Travel Regulations, but limited to
a maximum of 56.5 cents per mile.

 

 

DIVISION
II -Standard Task Descriptions

 

The
following Language is added to the Standard Task Descriptions in tire noted SECTIONS:

 

SECTION
100

PROJECT
DEVELOPMENT ENGINEERING

 

105       Project
Design Schedule Development and Monthly Updates

 

Develop
and submit for approval a project design schedule in accordance with the requirements of Division I, Section 4.01 as amended by
the language included above.

 

 

SECTION
300

25%
HIGHWAY DESIGN SUBMISSION

 

330
Construction Contract Time Determination

 

At
the 25% design stage the designer must provide the project manager with the anticipated construction duration. This preliminary
duration shall be determined based on the know scope of work outcomes of early utility coordination, current proposed staging
and anticipated traffic management plan. A full Construction Contract Time Determination (CCTD) performed by a Scheduler is not
required until the 75% design and beyond.

 

 

331
Incentives/Disincentives

 

If
required by MassDOT, the Consultant shall provide additional support services to develop contractor performance based incentives
and disincentives (IID). The work under this task may include development of the following items:

 

a.)       Road
User Impact Calculations

b.)       Acceleration
Schedules

 

 

    	 	J-4	 

     

    

 

 

Road
User Impact Calculations (RUC)

These
shall be generated using the traffic information that has been gathered during the design phase and shall be analyzed and presented
in accordance with the standards that have been identified as part of the American Association of State Highway and Transportation
Officials (AASHTO) User and Non-User Benefit Analysis for Highways (September 2010 or latest addition), and in accordance with
MassDOT's current policies and procedures.

 

Acceleration
Schedules

In
support of the development of the 1/13 analysis and the RUC analysis, the Consultant may be directed by the Project Manager to
provide several alternative Contract Time Determination Schedules (CTDs) to assist MassDOT in the finalization of parameters that
will be provided to the contractors for their performance based incentive,

 

SECTION
400

75%
HIGHWAY DESIGN SUBMISSION

 

423
Quantity & Cost Estimate (Weighted Average Bid Application)

 

Supplement
the Standard Task Description with the following:

 

Provide
tracking of significant changes (greater than 10%) since the 25% estimate.

 

427
Bottom Up Estimate and Reconciliation (if required)

 

a)       Bottom
Up Estimate and Reconciliation

 

When
required, as identified by one of the criteria i-iv below, the Consultant shall perform bottom-up cost estimates at the 75% design
stage, 100% design stage and at PS&E stage for lump sum items. Bottom-up cost estimates will not be required for standard
items with other units of measure. A bottom-up cost estimate is a cost estimate that is based on a detailed breakdown of labor,
materials, equipment and production rates. The Consultant shall perform bottom-up cost estimates for lumpsurn items if the Project:

 

		i.	has
                                         an estimated construction cost of at least $15 million:

		ii.	has
                                         an estimated construction cost of at least 56 million and is complex (e.g., includes
                                         complex traffic sequencing, construction over a waterway, utility relocation, right of
                                         way issues, or railroad coordination), as determined by MassDOT;

		iii.	includes
                                         accelerated construction techniques;

		iv.	or
                                         on an as needed basis as determined by MassDOT.

 

b)       Basis
of Estimate Narrative

 

As
part of the 75%, 100% and PS&E design submissions, the Consultant shall submit a "Basis of Estimate Narrative" to
MassDOT. Failure to submit a Basis of Estimate Narrative with a design submission may result in MassDOT's rejection of the cost
estimate.

 

The
form of the Basis of Estimate Narrative shall be in accordance with the sample template provided by MassDOT.

 

 

    	 	J-5	 

     

    

 

 

c)
Quality Control Procedures

 

The
Consultant shall submit its Quality Control (QC) Procedures for performing cost · estimates to MassDOT for review and approval
prior to commencing work on the Project. As a minimum requirement, the Consultant shall detail the roles of each individual performing
the estimate (quantity survey, pricing, constructability, means-and-methods), and provide a description of how quantities will
be checked, and how pricing computations will be maintained.

 

d)
Independent Cost Estimating

 

For
reliable and accurate construction cost estimates for projects, MassDOT may engage an Independent Estimator (IE) to develop independent
cost estimates at various design stages of the Project.

 

If
this is required the Consultant is responsible for responding to the IE's comments, reconciling documents generated by the Consultant
and documents generated by the IE, and for revising the construction contract documents if deemed necessary by MassDOT.

 

e)
Reconciling Estimates

 

The
Consultant shall cooperate with MassDOT to reconcile its cost estimates with those of the Independent Estimator. If requested,
the Consultant shall provide information and documentation to MassDOT in addition to the documentation and information set forth
above.

 

MassDOT
shall draft the reconciliation statements on estimates. The Consultant may be required to review the reconciliation statements
for validity and, as directed by MassDOT, shall resolve and incorporate the cost estimates contained in the reconciliation statements
in future submittals on the Project.

 

The
Consultant shall also collaborate with MassDOT to determine whether alternatives may reduce the Project costs or schedule, and
to identify these alternatives. Alternatives include, but are not limited to, constructability approaches. MassDOT and the Consultant
will agree on a scope and fee adjustment for the Consultant's preparation of alternatives.

 

428       Construction
Contract Time Determination

 

This
language applies to all Projects with Project Utility Coordination Form and/or Incentives/Disincentives.

 

The
Consultant shall prepare a Construction Contract Time Determination (CCTD) Schedule which sets forth an estimate for a reasonable
duration of the construction contract, utilizing the details of the estimate for all projects that involve a Project Utility Coordination
Form or Incentives/Disincentives that MassDOT choosesto offer the Contractors.

 

The
CCTD Schedules at the 75% (INITIAL), 100% (UPDATED) and PS&E (UPDATED) design stages provide MassDOT with a basis to determine
whether the Construction Contract Duration represents a reasonable approach to constructing the Project, to allow constructability
issues to be addressed prior to design completion, to assist the Consultant with the requirements to validate that the contract
plans/documents support a constructible approach, and to assist MassDOT ID the review of the Contractor's Baseline Schedule Submission.

 

 

    	 	J-6	 

     

    

 

 

The
Consultant shall employ an experienced construction scheduler to prepare construction schedules at the 75%, 100% and PS&E
design stages. The Scheduler must have a minimum of 5 years construction scheduling experience, and may be an employee of the
Consultant.

 

a)       Critical
Path Method Scheduling

 

The
CCTD Schedule shall use a Critical Path Method (CPM) and shall be developed and maintained using software approved by MassDOT
(Primavera is preferred for consistency with MassDOT's construction specifications and master schedule). An evaluation of critical
resources, shift differential, overtime, proposed methods, and all limitations of operations shall be included in the CCTD Schedule.

 

Based
upon consultation with MassDOT the Consultant will be required to respond to any comments and update, explain or incorporate any
MassDOT provided data, such as production factors, and/or revise the CCTD Schedule,as MassDOT determines necessary.

 

The
Consultant shall submit a CCTD schedule following the 75%, 100% & PS&E submission of each construction cost estimate.
The CCTD schedule submission will be due three (3) weeks after the construction cost estimates have been approved by MassDOT.

 

If
required, the data from the bottoms up cost estimate for Lump Sum items (e.g., crews, equipment, production rates, quantities.
construction sequence), must be used in the development of the CCTD Schedule. The Scheduler shall develop the logi.c (activity
relationships) and activity durations using data from the estimate. Production rates and labor hours shall be used to develop
reasonable crew hours based upon a reasonable crew composition. This evaluation shall also consider the intended construction
sequence, construction seasons, and other construction time related aspects, such as any requirements to relocate utilities and
Incentive/Disincentive provisions.

 

b)       Milestones
and Access Restraints

 

The
Consultant shall develop Contract Milestones and Access Restraints (to the Project site) including those identified to support
the utility coordination developed as part of the Project Utilities Coordination Form and those needed to support the implementation
of Incentives and Disincentives that should be included in the construction contract provisions, and shall include them in the
CCTD schedule.

 

c)       Limitations
of Operations -Construction Constraints

 

The
Consultant shall identify significant implications of construction constraints as may be determinable, and reflect them in the
cost estimate and schedule, including, but not limited to restrictions from temperature, noise, vibration, permitting, approved
materials, emergency response and community events, as part of the Project Utility Coordination form. The Consultant shall include
all of the resulting PUC form information in their CCTD and shall provide MassDOT a furnished PUC form in the Contract Documents.
This effort also includes the development of access restraints (restrictions that clearly define when the contractor can start
work in a specific area allowing for the third -party Utility to complete their work) into the Contract Documents. The Consultant
shall identify any early utility work, permitting or Right of Way activities that must be performed prior to the Contractor N.T.P.
These early coordination activities shall be identified and included in the CCTD updates.

 

 

    	 	J-7	 

     

    

 

 

d)
Elements

 

The
Consultant shall include the following time (contract duration) related elements are included in the CCTD Schedule:

 

		1)	Preparation
                                         of a work plan and mobilization prior to starting physical work;

		2)	Preparation
                                         of critical submittals;

		3)	Review
                                         of critical submittals by the Consultant (MassDOT will provide standard submittal review
                                         durations to be used in the CCTD schedules);

		4)	Procurement/ordering
                                         of materials;

		5)	Fabrication
                                         and delivery of long-lead items;

		6)	Time
                                         necessary to complete each activity, as itemized in the Construction cost estimate;

		7)	Testing;

		8)	Commissioning
                                         (moveable drawbridges only);

		9)	Winter
                                         restrictions;

		10)	Environmental
                                         permitting or landowner restrictions;

		11)	Agency/utility/city
                                         restrictions;

		12)	Sequencing/logic
                                         required to complete the work;

		13)	Utility
                                         restraints and utility relocation milestones; and

		14)	Early/Critical
                                         coordination activities

		A.	Early
                                         Utilities

		B.	Remaining
                                         Right of Way

		C.	Permits
                                         that the Contractor must obtain

 

e)       Quality
Control Procedures

 

The
Consultant shall submit its Quality Control (QC) procedures for the performance of CCTD to MassDOT for review and approval prior
to commencing work on the Project. As a minimum requirement, the Consultant shall detail the roles of each individual performing
the planning schedule (utilization of estimating information, logic, durations, constructability, means-and-methods), and provide
a description of how the schedule will be developed, monitored and approved by the Consultant.

 

429       Incentives/Disincentives
with Road User Calculation

 

Refer
to Standard Task Description 331 (Incentives/Disincentives) which details the effort involved in this task for the 25%, 75%, I
00% and PS&E Submissions.

 

 

    	 	J-8	 

     

    

 

 

 

SECTION
450

100%
HIGHWAY DESIGN SUBMISSION

 

454       Finalize
Quantity and Cost Estimate (W.A.B.A. & Calculation Book)

 

Supplement
the Standard Task Description with the following:

 

Provide
tracking of significant changes (greater than 10%) since the 75% estimate.

 

457       Bottom
Up Estimate and Reconciliation (if required)

 

Refer
to Standard Task Description 427 (Bottom Up Estimate and Reconciliation) which details the effort involved in this task for the
75%, 100% and PS&E Submissions.

 

458       Construction
Contract Time Determination

 

Refer
to Standard Task Description 428 (Construction Contract Time Determination) which details the effort involved in this task for
the 75%, I 00% and PS&E Submissions.

 

459       Incentives/Disincentives

 

Refer
to Standard Task Description 331 (Incentives/Disincentives) which details the effort involved in this task for the 25%, 75%, I00%
and PS&E Submissions.

 

Revise
SECTION 700 PROJECT DEVELOPMENT - STRUCTURAL and SECTION 710 SKETCH PLANS by revising the number for Standard Task 712 Hydraulics
Study and Report (Bridges over Water) to 708, Standard Task 712 is renamed to "Reserved."

 

SECTION
800

PS&E
SUBMISSION

 

802       Finalize
Plans, Specifications and Estimate

 

Supplement
the Standard Task Description with the following:

 

Provide
tracking of significant changes (greater than 10%) since the 100% estimate.

 

806       Finalize
Bottom Up Estimate and Estimate Reconciliation (if required)

 

Refer
to Standard Task Description 427 (Bottom Up Estimate and Reconciliation) which details the effort involved in this task for the
75%, 100% and PS&E Submissions.

 

807       Finalize
Construction Contract Time Determination

 

Refer
to Standard Task Description 428 (Construction Contract Time Determination) which details the effort involved in this task for
the 75%, I00% and PS&E Submissions.

 

808       Finalize
Incentives/Disincentives

 

Refer
to Standard Task Description 331 (Incentives/Disincentives) which details the effort involved in this task for the 25%, 75%, 100%
and PS&E Submissions.

 

  

    	 	J-9	 

     

    

 

 

 

    	 	Exhibit A-1	 

     

    

 

 

    	 	Exhibit A-2	 

     

    

 

 

    	 	Exhibit A-3	 

     

    

 

 

    	 	Exhibit A-4	 

     

    

 

    	 	Exhibit A-5	 

     

    

 

 
 

    	 	Exhibit A-6	 

     

    

 

 

    	 	Exhibit A-7	 

     

    

 

 

    	 	Exhibit A-8	 

     

    

 

 

 

 

Master
Service Agreements

 

Statewide
Design and Review Services

 

RFR
Number 201304EDRS

 

 

	ContractNumber	Name
    of Consultant	Mailing
    Address
	 	 	 
	77847	BETA
    Group, Inc.	6
    Blackstone Valley Place, Lincoln, RI02865
	77862	Gill
    Engineering Associates,Inc.	200
    Highland Ave., 4'" Floor, Needham, MA 02494
	77863	Green
    International Affiliates,Inc.	239
    Littleton Road, Suite 3,Westford, MA 01886

 

 

 

 

 

 

    	 	Exhibit A-9	 

     

    

 

 

 

February
21, 2018

 

 

	SUBJECT:	 	Development
    or Real Time In-Service Prestressed Beam Monitoring Program
	 	 	PARS
    No. X189000025P11
	 	 	Contract
    No. 77862
	 	 	Assignment
    No. 2 I NTP

 

 

Paul
D. Moyer, P.E.

Gill
Engineering Associates, Inc.

63
Kendrick Street

Needham,
MA 02494

 

Dear
Mr. Moyer:

 

This
letter is written confirmation that you are authorized to proceed with the subject assignment. This authorization is based upon
the negotiated settlement of scope and work hours as described in your letter, dated February 1, 2018. The Total Limiting Fee
of $62,387.59 and approved Direct Expenses of $185,090.00 shall not be exceeded unless prior written approval is received from
MassDOT. This assignment includes $52,522.41 in Special Engineering which shall not be utilized without prior written approval
from MassDOT. A summary of the budget for this assignment is attached.

 

If
you have any questions regarding this project, kindly call the Project Manager, Joe Pavao, at 857-368- 9287.

 

On
all correspondence to the Highway Division, include the Project File Number and the MassDOT Project Manager's name in the subject
heading.

 

 

Sincerely,

  

 

 

TPD/mjb

 

 

	Att:	 	Budget sheet
	Cc:	 	Joe Pavao, Project Manager
	 	 	Mike Bastoni Contract Manager
	 	 	Andrew Cardinale, MassDoT Audit
    Operations

 

 

 

 

Ten
Park Plaza, Suite 4160, Boston, MA 02116

 Tel:
857-368-4636, TTY: 857-368-0655

www.mass.gov/massdot

  

    	 	Exhibit A-10	 

     

    

 

  

    	 	Exhibit A-11	 

     

    

 

  

EXHIBIT
B & EXHIBIT C

 

Scope
of Services & Compensation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    	 	Exhibit B and C-1	 

     

    

 

 

 

Giro
DiBiase, CEO

OXYS
Corporation

705
Cambridge St.

Cambridge,MA
02141

 

January
29, 2018

 

Mr.
Joseph Gill

Gill
Engineering Associates, Inc.

63
Kendrick Street

Needham,
MA 02494

 

Dear
Mr. Gill:

IIoT-OXYS
Corp. (Oxys) is pleased to provide a scope of work to provide real time monitoring of the following three bridges:

 

		1)	Route
                                         31over Providence & Worcester RR (H-18-002); Holden, MA

		2)	Salisbury
                                         Street over Providence & Worcester RR (H-18-004); Holden, MA 3.) 

		3)	Route
                                         146 Ramp A over Emerson Brook (U-02-052); Uxbridge, MA

 

The
scope of work is based on our site visit with MassDOT and Gill Engineering. Real time monitoring will provide MassDOT with the
ability to evaluate the overall performance and changes in performance that may require corrective action and/or manual inspection
over a defined period of time. In order to accurately monitor and provide useful results, a baseline condition will need to be
established in order to calibrate the monitoring devices and provide a reference point for comparative monitoring. Oxys will furnish
ready to install monitoring devices and provide monitoring services for the above bridges as follows:

 

Route
31 over Providence & Worcester RR (H-18-002); Holden, MA

Monitoring
Devices

		•	Provide
                                         six (6) -3 axis accelerometers/2 axis inclinometers per the attached plans

		•	Provide
                                         up to three (3) MICA sensor junction box devices

		•	Provide
                                         a base station and transmitter (we expect to use cell phone data services)

		•	Provide
                                         all necessary wiring, enclosures and mounting hardware for installation by others

		•	Provide
                                         manufacturer cut sheets and specifications

		•	Calibrate
                                         sensors for baseline condition and temperature

		•	All
                                         devices will be tested under laboratory (not field) conditions prior to installation

		•	Oversee
                                         field installation per the installation plan and provide device calibration

		•	Participate
                                         in the characterization of the baseline condition

 

 

 

 

 

	OXYS Corporation • 705 Cambridge St. • Cambridge, MA 02141

 

    	 	Exhibit B and C-2	 

     

    

 

Salisbury
Street over Providence & Worcester RR (H-18-004): Holden, MA 

Monitoring
Devices

		•	Provide
                                         five (5) -3 axis accelerometers/2 axis inclinometers per the attached plans

		•	Provide
                                         up to three (3) MICA sensor junction box devices

		•	Provide
                                         a base station and transmitter (we expect to use cell phone data services)

		•	Provide
                                         all necessary wiring, enclosures and mounting hardware for installation by others

		•	Provide
                                         manufacturer cut sheets and specifications

		•	Calibrate
                                         sensors for baseline condition and temperature

		•	All
                                         devices will be tested under laboratory (not field) conditions prior to installation

		•	Oversee
                                         field installation per the installation plan and provide device calibration

		•	Participate
                                         in the characterization of the baseline condition

 

Route
146 Ramp A over Emerson Brook (U-02-052; Uxbridge, MA 

Monitoring
Devices

		•	Provide
                                         five (5) -3 axis accelerometers/2 axis inclinometers per the attached plans

		•	Provide
                                         up to three (3) MICA sensor junction box devices

		•	Provide
                                         a base station and transmitter (we expect to use cell phone data services)

		•	Provide
                                         all necessary wiring, enclosures and mounting hardware for installation by others

		•	Provide
                                         manufacturer cut sheets and specifications

		•	Calibrate
                                         sensors for baseline condition and temperature

		•	All
                                         devices will be tested under laboratory (not field) conditions prior to installation

		•	Oversee
                                         field installation per the installation plan and provide device calibration

		•	Participate
                                         in the characterization of the baseline condition

 

Monitoring
Services

		•	Oxys
                                         will provide 12 months of continuous monitoring (to commence upon completion of installation,
                                         testing and field calibration)

			Develop
                                         *software to analyze data and organize into a usable format for MassDOT use-solicit MassDOT
                                         input on desired data formats and reporting structure (*Software developed by
                                         IIoT- OXYS Corporation will be developed at our cost and is not included in the fee.
                                         Software will be used for the purpose of data collection and interpretation only. Oxvs
                                         will retain ownership and rights associated with all software development)

		•	Provide
                                         a method for MassDOT to receive alerts upon deviations from baseline condition

		•	Provide
                                         a written quarterly report that summarizes the performance of the structure behavior
                                         for each bridge

		•	Provide
                                         replacement malfunctioning equipment at no additional cost (for installation by others)
                                         during the monitoring duration.

 

Work
required by others not included in Scope:

 

	-	Structure
    modeling for predicted acceleration and natural frequency response
	-	Development
    of site plans depicting installation layout diagram with sensor, junction box and base station locations; wiring diagram;
    sensor attachment details and specifications
	-	Temporary
    traffic control for installation and development of baseline condition
	-	Installation
    of monitoring devices and associated equipment provided by Oxys for a fully functional monitoring system
	-	Permitting
    costs, special licenses/insurance and police details required for access and installation

 

 

	OXYS Corporation • 705 Cambridge St. • Cambridge, MA 02141

 

    	 	Exhibit B and C-3	 

     

    

 

	-	Providing
    and installing a **120V/15Amp dedicated circuit with a disconnect at each location (**solar/backup
    battery has not been included in estimate and may require additional and/or different monitoring devices)
	-	Calibration
    will require a fully loaded tri-axle be driven over each structure a total of 6 passes (3 in each lane) to be provided and
    coordinated by others
	-	Coordination
    with State Police to weigh each axle using a portable scale
	-	Utility
    costs associated with providing power, data collect and transmission 

 

Oxys is pleased to provide
the following cost estimate: Travel

 

	Travel	-	$	1,250.00	 
	Meals	-	$	540.00	 
	Monitoring
    Equipment	-	$	64,800.00	 
	Sensor
    Calibration/Testing (32 hours)	-	$	4,800.00	 
	Install
    Oversite/Baseline Determination (72 hours)	-	$	10,800.00	 
	Data
    Monitoring (Based on 8 hours week)	-	$	62,400.00	 
	 	-	$	144,590	 

 

Upon
Notice to Proceed, Oxys will immediately purchase and bench test monitoring equipment. We look forward to working with you to
establish a schedule and make this a highly successful project which adds significant value for the MassDOT.

 

 

Sincerely,

 

 

 

 

 

	OXYS Corporation • 705 Cambridge St. • Cambridge, MA 02141

 

    	 	Exhibit B and C-4

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