Document:

Exhibit
10.52

 

	
   

  	
   

  	
  SOLICITATION/CONTRACT/ORDER FOR

  COMMERCIAL ITEMS

  	
   

  	
   

  	
  1 REQUISITION NUMBER

  5420-03-0101

  	
   

  	
   

  
	
  2 CONTRACT NO

  	
   

  	
  3 AWARD/EFFECTIVE DATE

  	
   

  	
  4 ORDER NO

  	
   

  	
  5 SOLICITATION NO.

  	
   

  	
  6 SOLICITATION ISSUE DATE

  
	
  0600-03-60012

  	
   

  	
  January 1, 2003

  	
   

  	
   

  	
   

  	
  SSA-RFP-03-0503

  	
   

  	
  07/29/02 

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  7. FOR
  SOLICITATION INFORMATION CALL

  	
   

  	
  a NAME

  Tammy McLeod

  	
   

  	
  b TELEPHONE NO (No
  collect calls)

  (410) 965-1284

  	
   

  	
  8 OFFER DUE DATE [ILLEGIBLE]

  
	
  9 ISSUED BY:

   

  Social Security Administration

  Office of Acquisition & Grants 

  1710 Gwynn Oak Avenue

  Baltimore, MO 21207

  	
   

  	
  CODE

  	
  00800

  	
   

  	
  10  THIS ACQUISITION IS UNRESTRICTED

  SET ASIDE FOR

   

  o
  SMALL BUSINESS  

   

  o
  SMALL DISADV BUSINESS

   

  ý
  8(A)

   

  SIC NAICS code 501512 SIZE STD. $10.5 million 

  	
   

  	
  11 DELIVERY FOR NON [ILLEGIBLE] UNI FSS BLOCK IS
  MARKED 

  ý SEE
  SCHEDULE

  	
   

  	
  12 DISCOUNT TERMS

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  o
  13a THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700)

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  13b RATING

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  14 METHOD OF SOLICITATION

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
    oRFQ

  	
   

  	
  o
  IFB

  	
  ý
  RFP

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  15 DELIVER TO

  	
   

  	
   

  	
  CODE

  	
   

  	
   

  	
  16 ADMINISTERED BY

  	
   

  	
  CODE

  	
   

  	
  [ILLEGIBLE]

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Office of Acquisition & Grants

  1710 Gwynn Oak Avenue

  Baltimore, MD 21207

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  17a 

  	
  CONTRACTOR/OFFEROR

  	
    CODE

  	
   

  	
  FACILITY CODE

  	
   

  	
   

  	
  18a PAYMENT WILL BE MADE BY

  	
   

  	
  CODE

  	
   

  	
   

  
	
   

  	
  Paragon Systems, Inc.

  3317 Triana Boulevard, SW

  Huntsville, AL 35805

  	
   

  	
   

  	
   

  	
   

  	
  Social Security
  Administration

  Office of Finance

  Post Office Box 47

  Baltimore, MD 21235

  	
   

  	
   

  	
   

  	
   

  
	
  o
  17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

  	
   

  	
  18b SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a.
  UNLESS BLOCK BELOW IS CHECKED o
  SEE ADDENDUM

  
	
  19.

  ITEM NO.

  	
   

  	
  20.

  SCHEDULE OF SUPPLIES/SERVICES

  	
   

  	
  21

  QUANTITY

  	
   

  	
  22

  UNIT

  	
   

  	
  23

  UNIT PRICE

  	
   

  	
  24

  AMOUNT

  
	
  A-1

  	
   

  	
  Armed Guard Services

  	
   

  	
  12

  	
   

  	
  MO

  	
   

  	
  *

  	
   

  	
  *

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  A-6(a)

  	
   

  	
  Additional Services

     Supervisory

   

     Non-Supervisory

  	
   

  	
   

  20

  80

  20

  80

  	
   

  	
   

  HRS

  HRS

  HRS

  HRS

  	
   

  	
   

  *

  *

  *

  *

  	
   

  	
   

  *

  *

  *

  *

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  25 ACCOUNTING AND APPROPRIATION DATA

  	
   

  	
  26 TOTAL CONTRACT AMOUNT

  
	
  4005413 2003 2541 2838704

  	
   

  	
  *

  
	
   

  	
   

  	
   

  
	
      27a SOLICITATION INCORPORATES BY
  REFERENCE FAR 52.212-1 52 212-4 FAR 52212-3 AND 52.212-5 ARE ATTACHED ADDENDA

  	
  o
  ARE

  	
  o
  ARE NOT ATTACHED

  
	
  ý
  27b CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52 212-4  FAR 52.212.5 ATTACHED

  	
  ý
  ARE

  	
  o
  ARE NOT ATTACHED

  
	
   

  	
   

  	
   

  
	
  28 ý
  CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT  
  AND RETURN   [ILLEGIBLE] COPIES
  TO ISSUING OFFICE CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET
  FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO
  THE TERMS AND CONDITIONS SPECIFIED HEREIN

  	
  29 ý
  AWARD OF CONTRACT REFERENCE PROPOSED OFFER [ILLEGIBLE] YOUR OFFER ON
  SOLICITATION [ILLEGIBLE] INCLUDING ANY ADDITIONS OR CHANGES WHICH  [ILLEGIBLE] HEREIN IS ACCEPTED TO ITEMS A-1
  THROUGH A-6

  
	
  30a SIGNATURE OF OFFEROR/CONTRACTOR

  	
  31a UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

  
	
  /s/ Charles Keathley

  	
   

  	
   

  	
   

  
	
  30b NAME AND TITLE OF SIGNER (TYPE OR PRINT)

  	
  30c DATE SIGNED

  	
  31b NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

  	
  31c DATE SIGNED

  
	
  CHARLES KEATHLEY PRES.

  	
  12/27/02

  	
  TAMMY M. McLEOD

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  32a QUANTITY IN COLUMN 21 HAS BEEN

  	
  33 SHIP NUMBER

  	
  34 VOUCHER NUMBER

  	
  35 AMOUNT VERIFIED CORRECT FOR

  
	
  o
  RECEIVED

  	
  o
  INSPECTED

  	
  o
  ACCEPTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED

  	
  o
  PARTIAL

  	
   

  	
   

  
	
  32b SIGNATURE OF AUTHORIZED GOVT REPRESENTATIVE

  	
  32c DATE

  	
  36 PAYMENT

  	
  37 CHECK NUMBER

  
	
   

  	
   

  	
  o
  COMPLETE

  	
  o
  PARTIAL

  	
  o
  FINAL

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  38 S/R ACCOUNT NO

  	
  39 S/R VOUCHER NO

  	
  40 PAID BY

  
	
   

  	
   

  	
  42a RECEIVED BY (Print)

  	
   

  
	
  41a I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR
  PAYMENT

  	
   

  	
  42b RECEIVED AT (Location)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  41b SIGNATURE AND TITLE OF CERTIFYING OFFICER

  	
  41c DATE

  	
  42c DATE REC’D (YY/MM/DD)

  	
  42d TOTAL CONTAINERS

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  AUTHORIZED FOR LOCAL REPRODUCTION

  Computer Generated

  	
  SEE REVERSE FOR OMB
  CONTROL

  NUMBER AND PAPERWORK STATEMENT

  	
  STANDARD
  FORM 1449 (10-95)

  Prescribed by GSA-
  FAR(48 CFR) 53 213

  
																																																														

 

* Confidential portions omitted
and filed separately with the Securities and Exchange Commission.

 

 

0600-03-60012

 

PART I – ADDENDUM TO STANDARD FORM 1449

 

In accordance with Federal
Acquisition Regulation (FAR) 12.302 and 12.303, this addendum to the Standard
Form (SF) 1449 provides for continuation of the schedule and description
of the supplies/services to be acquired.

 

2

 

0600-03-60012

 

Section A – Prices/Costs

 

The Contractor shall furnish
all management, supervision, acceptable and qualified guard force personnel,
materials, equipment, and transportation necessary to provide Armed Guard
Services at the Social Security Administration (SSA), Southeastern Program
Service Center (SEPSC), 2001 12th Ave North, Birmingham, Alabama
35285 in accordance with the requirements specified herein at the firm-fixed
prices set forth below. Prices are subject to change only as a result of
increases/decreases in the prevailing wage determination as Issued by the
Department of Labor.

 

A-l          BASE YEAR –
January 1, 2003 – December 31, 2003

 

	
  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL AMOUNT

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  12

  	
   

  	
  MO

  	
   

  	
   

  	
   

  	
  *

  	
   

  

 

A-2         OPTION
YEAR I – January 1,  2004 –
December 31, 2004

 

	
  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL AMOUNT

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  12

  	
   

  	
  MO

  	
   

  	
   

  	
   

  	
  *

  	
   

  

 

A-3         OPTION
YEAR II – January 1, 2005 – December 31, 2005

 

	
  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL AMOUNT

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  12

  	
   

  	
  MO

  	
   

  	
   

  	
   

  	
  *

  	
   

  

 

A-4         OPTION YEAR
III – January 1, 2006 – December 31, 2006

 

	
  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL AMOUNT

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  12

  	
   

  	
  MO

  	
   

  	
   

  	
   

  	
  *

  	
   

  

 

A-5         OPTION YEAR
IV – January 1, 2007 – December 31, 2007

 

	
  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL AMOUNT

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  12

  	
   

  	
  MO

  	
   

  	
   

  	
   

  	
  *

  	
   

  

 

* Confidential portions omitted
and filed separately with the Securities and Exchange Commission.

 

3

 

0600-03-60012

 

A-6         ADDITIONAL
SERVICES

 

Additional services are
intended to be used to satisfy the Government’s short-term recurring needs for
service.  Examples of additional services
may include (but not be limited to) gates can’t be closed and would need to
post guard until repair is completed, or, limited coverage on Sunday may be
needed. Additional services shall only be performed at the direction of the
Project Officer or the Contracting Officer.

 

With the exception of
emergency services, a written directive from the Project Officer (or designee)
must always be issued to the Contractor prior to initiating or instituting any
additional services work.  In the event
of an emergency, verbal direction may be issued to the Contractor, with a
confirming written order being issued within 3 Government workdays from the
date of the emergency.

 

The Contractor shall be
reimbursed for additional services at the hourly rates set forth below.  The Contractor shall provide the additional
services at the fixed hourly price set forth below.  Note that this funding allocation is only an
estimate of the requirement and is not necessarily purchased by the
contract.  The Government may, however,
unilaterally increase this amount in any period of performance if necessary.  Any unused funds shall not accumulate/“roll over” from one contract year to the
next.  The Contractor may be authorized
to perform additional services in accordance with the procedures set forth
above.

 

a.             Base Year (01/01/03 – 12/31/03)

 

	
  Monday – Friday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  20 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Saturday/Sunday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  80 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Monday – Friday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Non-Supervisory

  	
   

  	
  20 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Saturday/Sunday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Non-Supervisory

  	
   

  	
  80 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  

 

* Confidential portions omitted
and filed separately with the Securities and Exchange Commission.

 

4

 

0600-03-60012

 

b.             Option Year I (01/01/04 – 12/31/04)

 

	
  Monday – Friday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  20 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Saturday/Sunday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  80 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Monday – Friday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Non-Supervisory

  	
   

  	
  20 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Saturday/Sunday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Non-Supervisory

  	
   

  	
  80 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  

 

c.             Option Year II
(01/01/05 – 12/31/05)

 

	
  Monday – Friday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  20 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Saturday/Sunday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  80 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Monday – Friday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Non-Supervisory

  	
   

  	
  20 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Saturday/Sunday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Non-Supervisory

  	
   

  	
  80 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  

 

d.             Option Year III (01/01/06 – 12/31/06)

 

	
  Monday – Friday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  20 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Saturday/Sunday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  80 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Monday – Friday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Non-Supervisory

  	
   

  	
  20 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Saturday/Sunday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Non-Supervisory

  	
   

  	
  80 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  

 

* Confidential portions omitted
and filed separately with the Securities and Exchange Commission.

 

5

 

0600-03-60012

 

e.             Option Year IV (01/01/07 – 12/31/07)

 

	
  Monday – Friday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  20 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Saturday/Sunday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  80 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Monday – Friday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Non-Supervisory

  	
   

  	
  20 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Saturday/Sunday

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Non-Supervisory

  	
   

  	
  80 hours @

  	
   

  	
  *

  	
   

  	
  p/hour.

  	
   

  

 

* Confidential portions omitted
and filed separately with the Securities and Exchange Commission.

 

6

 

0600-03-60012

 

Section B – Description of Supplies or Services

 

B-l          GENERAL
OBJECTIVE

 

The objective of this
contract is to obtain armed guard/security services at the Social Security
Administration (SSA), Southeastern Program Service Center, 2001
12th Ave., North, Birmingham, Alabama 35285.  The Contractor must maintain a secure
environment in which citizens and Government employees can conduct business
with confidence.

 

B-2         GENERAL
REQUIREMENTS

 

a.             The Contractor shall furnish all management,
supervision, qualified guard force personnel, materials, equipment, and
transportation necessary to provide armed guard services in accordance with the
requirements specified herein.

 

b.             Qualified Guard Force Personnel: Those personnel meeting
all uniform, appearance, standards of conduct, security, requirements for
handling of firearms, training requirements, and other personnel qualifications
set forth herein or as required by the Federal Government, State of Alabama and
industry for this type of work.

 

c.             All guard force personnel shall: deter and report
damage, pilferage, removal, secreting, misuse, larceny, theft, or other
improper or unlawful threats to, or disposition of, Government or personal
property; discover and detain persons attempting to gain unauthorized access to
the property or secured areas; be in full uniform and ready to begin work
promptly at the start of their shift; and, remain on the job in full uniform
until the end of the full tour of duty.

 

d.             The Contractor shall comply with the requirements of:
(1) the contract, (2) Post Orders, and (3) the Security Officer’s Duty
Book.  In the event of an inconsistency,
the contract takes precedence over other documents.

 

e.             The Contractor shall be responsible for providing
continuous coverage of the facility (24 hours per day, 7 days a week, 365 days per year) as outlined in Exhibit E-3, Post Hours
and Location.

 

7

 

0600-03-60012

 

B-3         DEFINITIONS

 

Armed
Guard – A guard licensed by the Sate of Alabama to carry a firearm.

 

Mobile
Patrol – Involves a roving patrol to outlying buildings using the Contractor’s
vehicles dedicated to this contract.

 

B-4         TASKS

 

Services shall include, but
not be limited to, the following:

 

a.             Entrance Control
Post:  Operate and enforce a system
of personnel identification (i.e. checking security badges, proper visitor
entrance procedures, etc.).  Deter and
report unauthorized personnel or vehicular entry into areas designated by Post
Orders.  Perform package inspection at
the duty post when directed to do so by the Post Order.

 

b.             Roving Patrol
Post:  Conduct patrols in accordance
with routes and schedules established in the Post Orders. Roving patrols will
only be utilized for those duties or functions identified within the contract,
post orders, special orders and special instructions in the Security Officer’s
Duty Book,

 

c.             Traffic Control:  Direct traffic (vehicle and pedestrian),
control parking, issue courtesy violation notices, etc., as prescribed by Post
Orders.

 

d.             Control,
Issuance and Storage of Keys: 
Receive, issue, secure, and account for all keys issued to the
Contractor. (Refer to B-9)

 

e.             Security and
Fire Systems:  Monitor and operate
building fire alarm and intrusion detection systems and other protection
devices.  Endeavor to prevent the
occurrence of fires or other breaches to security.  In such an event, summon appropriate response
personnel, assist in minimizing the effects thereof, and assist in restoring
the area to a safe condition.

 

f.              Utility Systems:  When required by written instructions from
the Government Project Officer (or his/her designee), perform minor operations
and/or record data in connection with the operations of the building utility
systems, e.g.,

 

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0600-03-60012

 

turn on
and turn off electrical lighting, automatic doors, elevators, etc.  In emergencies, deactivate water flow valves,
gas valves, and electrical circuits as identified by the Project Officer.

 

g.             Building Rules
and Regulations:  Observe building
occupants and visitors for compliance with posted rules and regulations.  Deter and report violations of the posted
building rules and regulation.

 

h.             Lost and Found:  When directed by the Project Officer,
receive, and store lost articles pending disposition.  The security guard shall be fully responsible
for items in his/her possession.

 

i.              Law and Order:  Maintain law and order within the areas of
assignment.  Safeguard personnel, deter
the commission of crimes against persons, summon appropriate response forces
and assist those response forces as required.

 

j.              Hazardous
Conditions:  Report daily in
accordance with procedures in the Security Officer’s Duty Book, concerning
potentially hazardous conditions and items in need of repair, including but not
limited to, inoperative lights, leaky faucets, toilet stoppages, broken or
slippery floor surfaces, etc.

 

k.             Injury or
Illness:  Obtain professional
assistance in accordance with procedures outlined in the Officer’s Duty Book in
the event of injury or illness to Government employees or others while in the
building or on the grounds.

 

1.             Flying the
United States Flag:  The United
States Flag (and other flags as authorized) shall be flown as directed (PBS P
5930.17A, Ch 22). No deviations are permitted unless authorized by the Project
Officer.

 

m.            Additional Duties:  Turn off unnecessary lights, check safes,
lock type repositories, and cabinets, close windows, open and secure doors and
gates, etc.

 

n.             Reports and
Records:  Prepare required reports on
accidents, fire, bomb threats, unusual incidents and unlawful acts and provide
these reports to the officials specified by the Project Officer.  Provide proper documentation of all incidents
and investigations.

 

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0600-03-60012

 

o.             Line Scan 110:  Scan all incoming mail (Post 12 Loading Dock
Guard.)  NOTE: Only those personnel trained
on the proper operation of the x-ray equipment may be assigned to this post.
Both the Government and the Contractor may provide on-the-job training on this
equipment.

 

p.             Receive
Complaints:  The Contractor shall
receive complaints from any person concerning security, safety, or law
enforcement within the Government’s jurisdiction.  Such complaints shall be promptly reported to
the appropriate authority for resolution and disposition.

 

q.             Required Uniform
& Equipment for Post:  The guards
must have uniform accoutrements to include pistol belt, holster, weapon,
ammunition, flashlight, handcuffs, security badge, proximity card (if
required), proper shoes, whistle, gloves (if required), pen and pad.

 

r.              Weapon Safety
Procedures:  Guards will load and unload
weapons only at specified locations. 
Weapons will always be holstered and the strap properly secured to
prevent accidental removal.  Guards will
refrain from any type of horseplay in the area where weapons are being loaded
and unloaded.  The weapon will NEVER be
removed from the holster except when the use of a weapon would be authorized to
prevent death or serious bodily harm to the guard or personnel and property
they are responsible for guarding.

 

s.             Operable Patrol Vehicle:  The
Contractor shall provide all required vehicles necessary to perform this
contract. Vehicles shall comply with the criteria listed in
Section B-11(e) of this Statement of Work.

 

t.              Supervisory and Non-Supervisory Personnel:  The
Contractor shall provide the required supervisory and non supervisory personnel
as described in B-14 of this Performance Work Statement.

 

u.             Deficient
Performance:  The Contractor shall
comply with the terms and conditions of this contract and applicable rules and
regulations of the Contract Guard Information Manual (CGIM) (Exhibit E-7).  Equipment and uniforms shall not be
defective; appearance shall be satisfactory; weapons shall be clean, etc.

 

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0600-03-60012

 

B-5         STANDARD
OPERATING PROCEDURES

 

The Contractor shall
maintain a current copy of the Standard Operating Procedures (SOP) at the
central control point.  The “Security
Officer’s Duty Book (Duty Book)” shall be considered as the SOP.

 

The “Duty Book”, which is
furnished by the Government, will contain the minimally acceptable requirements
for all posts, including emergency procedures. 
A current copy of the Duty Book shall also be maintained at each guard
post and shall contain only those items of duty instructions pertinent to that
specific post.  Security Officer’s Duty
Books shall not be removed from Government premises or reproduced or copied in
any manner unless properly authorized, in writing, by the Project Officer,

 

The “Security Officer’s Duty
Book” will consist of the following documents:

 

a.             Rules and
Regulations Governing Public Building and Grounds (FPMR 41 CFR 101-20-3).

 

These
rules and regulations are posted in all buildings under the charge and control
of SSA and are applicable to all persons entering in or on any such property.

 

b.             Contract Guard Information Manual.

 

Recommended
minimum  course of
instruction in which all armed guard services employees should be trained and
tested. (See Exhibit E-7).

 

c.             Post Order Form SSA 4071-U3.

 

Post
Orders are prepared by the Government Project Officer for each post on all
applicable shifts.  The Post Orders
define the minimally acceptable tasks to be performed at each post, including
the required hours of coverage.  The
Project Officer may modify and/or revise Post Orders to change required coverage
time (start and stop times and post locations providing the change has
no impact on the Contractor’s cost.) 
Such changes will not require modification to the basic contract.  Changes which increase or decrease the total
number of work-hours required; increase or decrease the amount of equipment,
supplies,

 

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0600-03-60012

 

etc.;
or otherwise affect the Contractor’s cost will be made only by the Contracting Officer
through a written modification to the contract.

 

d.             Occupant
Emergency Program Guide and Emergency Instructions.

 

Outlines minimally acceptable actions to be followed under emergency or
other unusual situations and/or conditions.

 

e.             General Information.

 

This
section contains general information such as memoranda, general orders,
and notices which are published by the Project Officer or the Office of
Protective Security Services (OPSS), and pertain to all guard posts - fixed or
mobile.  These guidelines will be
provided as the need arises and will be applicable upon issuance.

 

f.              Special Orders

 

Special
orders are those instructions/directives published by the Agency and are valid
for sixty (60) days or longer. They are directive in nature and can pertain to
a single guard post, multiple guard posts, or an entire complex’s security
program.  Their content will dictate in
which category they belong.  They will be
issued as the need arises and will be applicable upon issuance.

 

g.             Special Instructions

 

Special
instructions apply to transitory information and/or instructions designated for
a specific post(s).  These instructions
will have an effective time limit of sixty (60) calendar days or less.  Sample items of this paragraph are one-time
entry notices, telephone call authorizations, notices concerning
meetings, special events, or temporary security officer functions.  Such instructions will be issued by the
Project Officer as circumstances dictate.

 

B-6         MANAGEMENT

 

The Contractor shall manage
the total work effort associated with the guard services required herein to
assure fully acceptable and timely completion of these services.  Such management includes, but is not limited
to: planning, scheduling, training and testing employees, report preparation,

 

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0600-03-60012

 

establishing and maintaining records, and quality
control.  The Contractor shall provide
staff with the necessary management expertise to assure the performance of the
required work.

 

The Contractor shall
implement all necessary scheduling and personnel/equipment control procedures
to ensure timely and efficient accomplishment of all guard services
requirements set forth herein.

 

B-7         SUPERVISION/GUARDMOUNTS

 

a.             The Contractor
shall provide on-site supervision of employees at all times that a post is
manned.  Supervisors shall ensure that
each post is manned as required, that employees are properly uniformed and
present a neat appearance, and that each employee is familiar with their post
and duties.  Such supervision shall
include an informal “guardmount” at the start of each shift during which
personnel shall be assembled for inspection, arming, announcements, and a
general transfer of information from one shift’s personnel to the next. This is
in addition to the time required for posting and relief of personnel.

 

b.             The Contractor’s
supervisory personnel shall be available at all times to receive and implement
orders or special instructions from the Project Officer concerning matters
which affect the operation, protection and/or security of assigned areas.

 

c.             The Contractor’s
on-site supervisor (s) shall not hold the position of an on-duty guard except
in emergency situations.

 

B-8         SERVICE
DURING EMERGENCIES AND EXTRAORDINARY OCCURRENCES

 

a.             Service During Emergencies:

 

In
case of an emergency condition requiring immediate attention, the shift
supervisor shall divert uniformed personnel from their normal assigned duties
to respond to the emergency condition and summon appropriate assistance as may
be required in the Occupancy Emergency Plan (OEP). Immediately notify the
appropriate Government Official of the action taken.  No additional cost shall be charged the
Government for the diversion, and the Contractor shall not be penalized for the
normal daily work not done which may be rescheduled as a result of the
unanticipated emergency.

 

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0600-03-60012

 

Incidents
of this nature shall be reported in accordance with procedures outlined in the
Security Officer’s Duty Book.

 

b.             Extraordinary Occurrences:

 

Contract
employees shall perform other functions as may be necessary in the event of
situations or occurrences such as civil disturbances, attempts to commit
espionage, sabotage or other criminal acts adversely affecting the security
and/or safety of the Government, its employees, property and the general public
lawfully in the building or on the grounds under the control of the Government.

 

c.             Contractor Directed Diversions:

 

Except
for emergency conditions, the Contractor shall not divert roving patrol
personnel from their prescribed schedules without the prior approval of the
Project Officer.  In instances where
verbal deviation approval is given by the Project Officer, all pertinent facts
concerning the deviation shall be recorded in an incident report and forward to
the Project Officer within three (3) work hours of the approval.

 

d.             Assigning Personnel - The Contractor shall ensure that, at a
minimum, any personnel assigned to work during an emergency situation meet the
standards of acceptance as set forth in the contract.

 

B-9         KEY/COMBINATION
CONTROL

 

The Contractor shall
receive, secure, issue, and account for all keys or combinations issued for
access to buildings, offices, equipment, gates, etc. for the purposes of this
contract. Within forty-eight (48) hours’ of the start of the contract, the
Contractor shall sign a receipt for all keys/combinations issued by the
Government.  The Contractor shall
maintain records, to be made available to the Government upon request, that
show how many keys are in existence, in whose possession they are, and who has
knowledge of and/or access to combinations. 
Keys shall not be duplicated without the Project Officer’s approval.

 

Contractor must establish
and implement methods for ensuring that keys are not lost or misplaced.  Contractor must not duplicate keys issued by
the Government.  Contract must report
lost or stolen keys to the Project Officer immediately.

 

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0600-03-60012

 

Contractor is responsible
for all cost associated with replacing keys and/or affected lock or locks.
Contractor must prohibit use of keys by any persons other than Contractor
personnel.

 

B-10       WORK
SCHEDULING

 

a.             General:  The criteria for establishing work schedules
and the requirements for contract relief periods and for starting and stopping
work are contained in the “Post Hours and Location”, (See Exhibit E-3) and the
Post Orders in the Security Officer’s Duty Book.  Personnel assigned to relieve security
officers for scheduled breaks (such as lunches, rest breaks, etc.) shall be at
the expense of the Contractor.

 

b.             Work Scheduling
in Emergency Situations:  In the
event of a Government-declared emergency due to a disaster (natural or
man-made), conditions may require reversion from a normal three relief posture
to a two relief posture of twelve (12) hour relief.  The reversion would remain in effect for the
duration of the declared emergency or until replacement by additional
assistance.  Work power retrieved from
implemented twelve (12) hour relief would be diverted to critical OEP
positions.

 

c.             Consideration of
Work Hours:  The Government has a
genuine concern for the safety of guard service employees to include the
personnel and property they are tasked to protect should they be required to
work more than twelve (12) consecutive hours on services of this nature,
whether under one or more contracts (either government or non-government.)
Their ability to be alert and complete all required tasks could be
deteriorated, thereby diminishing the security protection required by the
contract. Therefore, the Contractor should be aware of this concern and
exercise prudent judgement when assigning personnel to the contract. The
Government is aware that there may be times when this limitation may be beyond
the control of the Contractor, i.e. weather conditions, natural/man-made
disasters, etc., which would prevent the next shift from getting to the
building.

 

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0600-03-60012

 

d.             Monthly Work
Report:  For each month of contract
performance, the Contractor shall submit the following reports:

 

1.             Report of
Anticipated Coverage:  Within fifteen
(15) calendar days after award of the contract, and monthly thereafter (at
least 3 government workdays prior to the start of every month), the Contractor
shall submit a monthly work schedule report (in any format deemed
appropriate by the Contractor) to the Project Officer. Such schedule shall
include, at a minimum:

•              Company name and contract number;

•              the period covered;

•              the post
numbers;

•              the number of personnel per post;

•              the name(s) of the employees scheduled to cover the post;
and

•              the specific hours of the day each person will be assigned
to the post.

•              Relief
employees shall also be included.

•              Report
should be signed by authorized company representative.

 

2.             Report of Actual
Coverage:  Within three (3)
government workdays following the last day of the previous month, the
Contractor shall provide the Project Officer with a report of the hours worked
during the period being reported. The Contractor may utilize the same report as
required in 1 above, with appropriate annotations/changes which will enable the
Project Officer to verify the services provided.

 

3.             These reports, in
conjunction with the SSA Form 4072 sign-in/sign-out sheets (Reference C-4.15)
will be used by the Government to verify compliance with the contract’s onsite
requirements. Services must be substantiated before the Project Officer can
approve payment of invoices. Therefore, payment will not be made for any month
for which the Project Officer has not received the required reports and cannot
verify that contract requirements were met.

 

e.             Failure to provide
the required coverage of supervisory or non-supervisory armed guard personnel
may result in a deduction of payment as outlined in Section C-4.12(5).

 

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0600-03-60012

 

B-ll                 CONTRACTOR-FURNISHED
EQUIPMENT

 

a.             COMMUNICATIONS EQUIPMENT:

 

The
Contractor shall furnish all necessary radio transceiver communications
equipment so that each employee on duty may be contacted by the Contractor’s
control center operator and/or shift supervisors.

 

1.             Each on duty
security officer shall have an operational, two (2) frequency,
portable handi-talkie radio and other related accessories (carry case, etc.).

 

2.             Within five (5)
workdays following the start of contract performance, the Contractor shall
provide the following to the Project Officer: one (1) operational two (2) frequency, portable handi-talkie with two (2) nickel-cadmium
batteries, one portable desk top rapid rate, single unit charger and carrying
case.

 

3.             The Contractor
shall provide sufficient rapid charge, nickel-cadmium batteries and rapid rate
chargers to ensure continuous operation of all handi-talkie radios while in use
on duty for this contract site.

 

4.             The Contractor
shall, in accordance with applicable Federal Regulations, obtain all permits
for the operation of such radio equipment over Government-identified
frequencies. (Reference Section B-15(b)).

 

b.             FIREARMS AND AMMUNITION

 

The
Contractor shall furnish and maintain in good operating condition the
following.  NO OTHER TYPE OF FIREARM OR AMMUNITION WILL BE ALLOWED.

 

1.             Semiautomatic
pistols or revolvers with the following minimum specifications:

 

•              Magazine
or cylinder capacity; 6 rounds minimum

•              Barrel
length; 4-inch minimum, 6-inch maximum

 

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0600-03-60012

 

2.             Ammunition
requirements:

 

•              Minimum is fully loaded weapon
with two reloads

•              Ball
ammunition in caliber for weapon used as specified above.

 

c.             UNIFORMS

 

While
on duty, all guard force personnel shall wear a complete uniform of the type
prescribed below so that a favorable public image is presented.  Shoes shall be shined and all items of
clothing shall fit well and be clean, neat, and pressed, if appropriate.  The uniform’s color(s) shall be the same as
that in general use by large guard or police organizations in the United States.  All employees shall wear the same color and
style of uniform.  An appropriately
lettered breast badge and cap ornament shall indicate the jurisdiction from
which authority, if any, is obtained. 
Contractor shall comply with uniform requirements as specified in the
CGIM.  No other Contractor identification
is to be worn or displayed on the uniform.

 

The
Contractor shall furnish uniforms as follows:

 

•              Shirt

•              Trousers (skirts optional for
female employees)

•              Necktie

•              Cap

•              Jacket

•              Name Tag (over left breast pocket)

•              Handcuffs, key, and pouch

•              Flashlight and batteries (producing light
equal to or greater than a flashlight with 2 “D” cell batteries)

•              Flashlight holder

•              Inclement weather protection (as needed)

•              Whistle

•              Safety helmets

•              Holster including safety strap (crossdraw and
swivel holsters are not
authorized)

•              Holster belt

•              Ammunition pouch

 

Security
officers shall not be permitted to provide themselves with any unauthorized
supplemental or personal equipment such as chemical agent devices, concealed
firearms, knives, pagers, cellular telephone or other such non-standard items.

 

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0600-03-60012

 

d.                   SUPPLEMENTARY EQUIPMENT

 

1.             The Contractor
shall provide supplemental equipment including, but not limited to, pens,
notebooks, pencils, etc.

 

2.             The Contractor
shall provide and maintain on-site, an adequate supply of batteries and bulbs
for all flashlights, traffic control batons, traffic control apparel,
reflective vests, gloves and overshoes, etc.

 

3.             Infectious
Disease Control Equipment:  The
Contractor shall provide and maintain on-site an adequate supply of infectious
disease control equipment:

 

•              Protective
disposable gloves

•              Plastic
bags with sealing ties

•              Disposable
handi-wipes (70% isopropyl alcohol).

 

e.             VEHICLES

 

1.             The Contractor
shall provide all vehicles necessary for the performance of the contract.  For purposes of this contract, the following
estimates are provided:

 

Number
of vehicles:  1

Hours
of daily usage:  12

Number
of days per week:  5

Miles
per day:  35

 

2.             The vehicle(s)
shall be a two or four door sedan or pick-up. 
Vans are not acceptable.  Each
patrol vehicle shall be equipped with a roof-mounted light bar with rotating
service light(s) as required by appropriate local, county, state law, marked
for identification.  Patrol vehicles
shall not be marked with any commercial advertising.

 

3.             The vehicle(s)
shall be kept in safe operating condition at all times with a valid state
safety inspection sticker attached if required by state or local code.

 

4.             All costs
for operation and maintenance of the patrol vehicles(s) including license and
insurance fees are at the expense of the Contractor.

 

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0600-03-60012

 

5.             Each patrol
vehicle(s) shall be equipped with a first-aid kit and a chemical fire
extinguisher (10-pound minimum),  properly
mounted.

 

6.             In the event a patrol vehicle is temporarily or
permanently incurable for more than two (2) hours, an equivalent, fully
operational substitute patrol vehicle shall be provided by the Contractor.  A roof-mounted light be shall not be required
on the substitute patrol vehicle if the primary is out of service for two (2)
days or less (less than 48 hours). Substitute patrol vehicles in service for
more than two (2) days (excess of 48 hours) shall be fully equipped, including
lights.

 

7.             All vehicle repairs
shall be done off Government property, except for minor work such as changing a
flat tire, battery, etc.

 

8.             Vehicles that are
not operable, undergoing maintenance, located at another site, or are otherwise
unavailable for immediate use are not acceptable.

 

9.             Patrol vehicles
assigned to the contract shall not be utilized for correct administration
functions.

 

B-12       GOVERNMENT-FURNISHED
PROPERTY, SPACE, EQUIPMENT AND SERVICES

 

The Government will furnish:

 

a.             Certain
administrative forms prescribed for use by the contract employees while on
duty.  Copies may be obtained by
contacting the Project Officer.

 

b.             Orientation
training as outlined in Section B-16(b), Training.

 

c.             Building utilities
and services will be afforded the Contractor in accordance with established SSA
Operational Procedures. This includes the use of concession facilities, when
open, restrooms and use of medical facilities when available for emergency
purposes only.

 

d.             Space within the
building commensurate with the Contractor’s personnel complement and
operational requirements including locker rooms, if available.  Any

 

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0600-03-60012

 

existing
equipment such as clothes lockers, tables, benches, chairs, etc., within such
furnished space and placed by the Government may be used by the Contractor
during the term of the contract provided authorization is received from the
Government Project Officer. This property must be kept neat and clean and
returned to the Government at the expiration of the contract in reasonably the
same condition as received.

 

e.             If available, space
in the building will be made available to the Contractor for training/testing
employees and/or for the storage of supplies and the equipment which will be
used in the performance of work under the contract. The Contractor shall
maintain this space in a neat and orderly condition.  The Government will not be responsible in any
way for damage to or loss of the Contractor’s stored supplies, materials, or
equipment or of any personal property belonging to the Contractor or its
employees.

 

f.              Space in the
building and furniture and furnishings for a supervisor’s office to be used for
official business only in the performance of this contract.  Government property shall be used only in
direct operation of providing contract services and will not be used in any
manner for any personal advantage, business gain, or other personal endeavor by
the Contractor or the Contractor’s employees.

 

g.             Operational radio
base station with external antenna.

 

h.             Use of Government
Telephones – The Government will provide telephones and/or telephone services
for official contract purposes only.  The
Contractor will be responsible for any long distance telephone charges found to
be for other than official contract purposes.

 

i.              Government
property shall remain the property of the Government in all respects.  Within ten (10) calendar days upon request of
the Contracting Officer, or his representative, the Contractor shall render an
accounting of all Government property. 
An accounting shall also be submitted at the termination or expiration
of the contract period of performance.

 

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0600-03-60012

 

j.              Safeguarding Government Property

 

                The Contractor
shall take all reasonable precautions, as directed by the Government, or in the
absence of such direction, or in accordance with sound industrial practices, to
safeguard and protect Government property.

 

k.             Malfunctioning of
Government Property

 

                The Contractor
shall be responsible for reporting to the Project Officer the malfunctioning of
any Government property or equipment used by the Contractor or its employees.

 

1.             Government property
shall remain so in all respects at all times.

 

B-13       HANDLING OF
FIREARMS

 

a.             Firearms shall be
handled in a safe and prudent manner. Loading and unloading of ammunition and
cleaning of firearms shall take place in designated areas only. Unless required
in the performance of assigned duties, no firearms shall be removed from the
contract site.  When not in use, all
firearms shall be stored in a Contractor-provided metal safe or other cabinet
that complies with industry standards for storage of firearms. Such cabinet is
subject to approval by the Project Officer.

 

b.             Firearms shall be
issued at the beginning of the tour by the shift supervisor.  Firearms shall be returned, inspected and
inventoried by the shift supervisor at the end of each tour of duty.

 

c.             All firearms shall
be accounted for on Form SSA 3089-U2, Firearms and Equipment Control Register
(to be provided by the Government at time of award.) Shift supervisors and
security officers shall make accurate receipt and return entries on the
Firearms and Equipment Control Register provided by the Government.

 

d.             The Contractor
shall provide to the Project Officer within five (5) calendar days following
award of the contract, a list of serial numbers of the firearms to be used or
stored on the premises.  This list shall
be kept current and shall be provided to the Project Officer at least every six
(6) months.

 

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0600-03-60012

 

e.             The Contractor
shall be responsible for providing ammunition for authorized firearms. Each
security officer entering on duty, including supervisor(s) shall be issued
their standard number of rounds. 
Additional rounds must be carried in a cartridge case.

 

f.              Ammunition shall
be inspected and inventoried daily to ensure accountability, and safe and
effective use.

 

g.             Ammunition shall be
stored separately in a locked, metal cabinet furnished by the Contractor and
approved by the Project Officer.  The
cabinet shall remain locked at all times other than when firearms and
ammunition are being issued or returned. 
The issuance of firearms and ammunition may be implemented only after
the storage cabinets and control forms are available for use on the work
site.  The Contractor shall be
responsible for having the lock on the firearms cabinets changed at least once
every six (6) months or more often if warranted.

 

B-14       CONTRACTOR STAFFING QUALIFICATIONS

 

a.             Shift and Line
Supervisors:  Each supervisor should
have a background with a minimum of two (2) years of successful experience in
field supervision (civilian community law enforcement, military service law
enforcement, or security, commercial, Government, or industrial guard service
or security).  The Contractor shall have
the prerogative of requesting the approval of an employee without two (2) years
of supervisory experience if the Contractor can provide sufficient
documentation to support the selection. A record of completion of supervisory
training shall be completed for each supervisor and submitted to the PO within
seven (7) calendar days after the date of contract award.  The Contractor is responsible to verify that
the individuals meet the above requirements. 
The supervisor’s resume(s) shall be submitted to the PO for review and
approval.

 

Any
reports of a contract manager and/or supervisor not performing his/her duties
as specified in this contract will be brought to the attention of the Project
Manager by the Project Officer.  It will
be the responsibility of the Project Manager to assure that the performance is
brought up to the standards set forth in the contract.  However, it is expected as part of the
Contractor’s quality control

 

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0600-03-60012

 

operations
that this would be immediately corrected by the Contractor with the Contractor
notifying the Project Officer that deficiencies have been corrected.

 

Contract
Manager:  The Contractor shall provide a Contract
Manager. The term “Contract Manager” means a person designated in writing by
the Contractor who has complete authority to act for the Contractor during the
term of the contract.

 

The
Contract Manager shall have the authority to accept notices of billing
adjustments, inspection reports, and all other correspondence on behalf of the
Contractor.  The duties of the Contract
Manager shall not be performed by uniformed employees.

 

Project
Manager:  The Contractor shall provide a Key Personnel
Resume(s) (See Exhibit E-8) to include the name(s) telephone numbers(s) and
address of the Project Manager, in writing, to the CO within seven (7) calendar
days after contract award.  The Project
Manager must be approved by the Government. The term “Project Manager” means a
person designated in writing by the Contractor who has complete authority to
act for the Contractor on a day-to-day basis at the work site.  The Project Manager shall not simultaneously
perform other supervisory duties under the terms of this contract.

 

Assistant
Project Manager:  The Contractor shall provide Key Personnel
Resume(s) (See Exhibit E-8), the name(s), telephone number(s) and addresses of
the Assistant Project Manager in writing, to the CO within seven (7) calendar
days after contract award.  The Assistant
Project Manager must be approved by the Government.  The term “Assistant Project Manager” means a
person, designated in writing by the Contractor who has complete authority to
act in the absence of the Project Manager for the Contractor on a day-to-day
basis at the work site.  The Assistant
Project Manager shall not perform other supervisory duties under the terms of
this contract.

 

Management
shall be individuals of integrity who display a mature attitude and exercise
good judgement.  Each manager must have a
background with a minimum of four (4) years of experience in law enforcement,
security, military service law enforcement, or a combination of experience with
a minimum of five years as supervisor.

 

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A
record of completion of supervisory training shall be completed for each
supervisor and submitted to the Project Officer within seven (7) calendar days
after contract award.  The Contractor is
responsible to verify that the individuals meet the above requirements.

 

b.             Control Center Personnel:  The
Contractor shall provide personnel who have computer skills, the ability to
manipulate on-screen data and the programs running the system, basic knowledge
of physical security monitoring devices, radio dispatching and telephone
communication proficiency, and the ability to make decisions and then communicate/interact
with other security personnel during crisis situations.

 

Within
seven (7) calendar days after contract award, the Contractor shall submit the
resumes of personnel for the Control Center to the Project Officer for review
and approval.

 

All
personnel selected for this position must go through a thirty (30) day
on-the-job training session on the Control Center equipment. At the completion
of such training, personnel must satisfactorily demonstrate to the Project
Officer their proficiency in the operating procedures of the Control Center
equipment.  After this training, the
individual must pass a test given by the Contractor (test must be approved by
the Project Officer) with a score of 70%. 
The training for this position, including on-the-job training, is at the
expense of the Contractor.  The
applicant’s name along with the test should be submitted to the Project Officer
for approval before the employee is assigned to the Control Center.  The basis for approval will be the
Contractor’s compliance with the Control Center operations.

 

c.             Physical Fitness:  The
Contractor shall develop and maintain a physical fitness program for all guard
force personnel assigned to work under the contract.  This program shall be sufficiently comprehensive
to ensure employees maintain physical fitness allowing them to continuously
meet the physical requirements of their duties.

 

25

 

0600-03-60012

 

d.             All Personnel Assigned to Work on the Contract Shall:

 

1.             Possess the
knowledge and ability to perform all required guard services duties;

 

2.             Be
able to read, write, and speak English;

 

3.             Have no felony
convictions and no convictions that reflect on the individual’s reliability;

 

4.             Be a citizen of the
United States; and

 

5.             Be at least 21
years of age, or be an honorably discharged veteran.

 

e.             Health and Physical Requirements:

 

1.             General Physical
Condition:  Guard services employees
shall pass a physical examination given by a licensed physician or health care
professional prior to assignment and yearly thereafter.  A copy of the written certification from the
examining physician shall be provided to the Project Officer upon request. All
employees shall be in good general health without physical defects or
abnormalities that would interfere with performance of duties.  Each guard services employee shall be able to
endure pursuit that may be on foot, require running, jumping, climbing, and/or
crawling, followed by physical contact to overpower the violator as necessary.

 

2.             Diseases:  Individuals shall have no established medical
history or medical diagnosis of epilepsy or diabetes, or, where such a
condition exists, the individual shall provide medical evidence that the
condition can be controlled with proper medication so that the individual will
not lapse into a coma or unconscious state while performing assigned guard
services duties.  Employees shall be free
from any communicable diseases.

 

3.             Vision:  Distant vision acuity in each eye shall be
correctable to 20/30 (Snellen or equivalent) in the better eye and 20/40 in the
other eye with eyeglasses or contact lenses. 
If uncorrected distance vision is not at least 20/40 in the better eye,
the individual shall carry an extra pair of corrective lenses.  Near

 

26

 

0600-03-60012

 

visual acuity, corrected or uncorrected, shall be at least 20/40 in the
better eye.  Field of vision must be at
least 70 horizontal meridians in each eye. The use of corrective eyeglasses or
contact lenses shall not interfere with an individual’s ability to effectively
perform assigned security job duties. Where corrective eyeglasses are required,
they shall be of the safety glass type.

 

The
ability to distinguish red, green, and yellow colors is required.  Loss of vision in one eye is
disqualifying.  Glaucoma shall be
disqualifying unless controlled by acceptable medical or surgical means,
provided such medications, as may be used for controlling glaucoma, do not
cause undesirable side effects which adversely affect the individuals
ability to perform assigned security job duties, and provided the visual
requirements stated above are met. On the job evaluation shall be used for
individuals who exhibit a mild color vision defect.

 

4.             Hearing:  Guard services employees shall be capable of
hearing ordinary conversation at 20 feet and whispered conversations at 10 feet
without benefit of artificial hearing devices. 
A hearing aid is acceptable provided suitable testing procedures
demonstrate auditory acuity equivalent to the above stated requirement. The use
of a hearing aid shall not decrease the effective performance of the
individual’s assigned guard duties.

 

5.             Addiction:  Individuals shall have no established medical
history or medical diagnosis of habitual alcoholism or drug addiction, or,
where such a condition has existed, the individual shall provide certified
documentation of having completed a rehabilitation program which would give a
reasonable degree of confidence that the individual would be capable of
performing assigned guard services duties.

 

Once
a year the Contractor shall randomly test and analyze every employee for the
detection of illegal use or abuse of drugs for the duration of the contract.
Drug testing is at the expense of the Contractor. All test results shall be
made available to the Government upon request.

 

27

 

0600-03-60012

 

6.             Other Physical
Requirements: An individual who has been incapacitated due to serious
illness, injury, disease, or operation, which could interfere with the
effective performance of assigned guard services duties, shall, prior to
resumption of such duties, provide medical evidence of recovery and ability to
perform such duties.

 

B-15               PERMITS,
LICENSES, AND CLEARANCES

 

a.             Contractor
Employee Permits and Clearances

 

The
Contractor shall make and complete all arrangements with the appropriate
official in the city, county (Jefferson), or State of Alabama, to:

 

1.             Ensure that each
member of the guard force required to carry a firearm complies with all current
state and local firearm suitability, licensing, and permit requirements.

 

2.             Firearms Permits:
Except where precluded by local law or ordinance, (1) obtain a permit for each
guard required carrying a firearm, and (2) maintain on
file a current firearm permit for each guard.

 

A
copy of each guard’s valid firearm permit shall be provided to the Project
Officer:

 

•              within five (5) government workdays of the start of contract
performance for any employee transitioning from the previous contract to the
current contract; and

 

•              at least three (3) government workdays prior to the
anticipated assignment date of any new guard force employees.

 

All
guards shall carry their permit on their person while on duty.  The Project Officer shall be immediately
notified should such permits be terminated, revoked, or suspended at any time
and the guard(s) affected shall be immediately removed from the work site.

 

28

 

0600-03-60012

 

3.             The Contractor
shall provide any official bond, pay any fees or costs
required by the State of Alabama, related to the arming of any employees
engaged in providing armed guard/security services specified under this
contract.  The Contractor shall assume
liability for the act of his employee(s) in the exercise of any police
authority.

 

b.             Other Required
Licenses: The Contractor shall possess the Federal Communications
Commission’s (FCC) license(s) for operation of radio equipment. The Contractor
shall provide copies of any required FCC license(s) to the Project Officer
within fifteen (15) calendar days after the date of contract award.

 

B-16               TRAINING

 

a.             General:
Contract employees (including supervisor, non-supervisor, and replacement
employees) shall meet the minimum training requirements specified below. Those
officers and supervisors absent from the contract for one (1) year or more must
receive refresher training as well as meet any testing requirements. The
training required by this contract must be completed prior to the assignment of
security officers to duty posts.  THERE WILL BE NO WAIVERS OF ANY TRAINING REQUIREMENTS
SPECIFIED IN THIS CONTRACT.

 

b.             Government-Furnished
Services – Orientation Training for Contract Employees

 

The
Government will provide orientation training on those subjects listed in
Exhibit E-4, Description of Training to Be Provided By
the Government. This training, which is estimated to last nine (9) hours, will
be provided at the facility where services are to be performed. Training will
be provided during normal business hours of the facility (exact starting time
of the training to be determined by mutual agreement of the parties.) The
Contractor shall provide the Project Officer with a list of attendees for the
training session at least seven (7) calendar days prior to the training.  This training will be provided on a recurring
basis as the need arises.

 

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0600-03-60012

 

c.                                       Contractor-Provided Training

 

1.                                       The Contractor shall be responsible for
providing all space, personnel, materials and equipment necessary to provide
the required training. The Contractor shall ensure that all armed guard
services personnel are properly trained in the handling of firearms, are
proficient at the use of firearms, and, at a minimum, are trained in those
subjects set forth in Exhibit E-5, Description of Training to Be Provided By the Contractor. The Government reserves the right to
revise the training subjects at any time during the course of performance of
the contract.  If such revision
materially affects the time or cost of performance under the contract, a
modification will be processed in accordance with the “Changes” provisions set
forth herein.

 

2.                                       All training shall be taught by persons who
are certified to instruct or teach the specified subjects by an accredited
institution of learning (school, college, university, etc.), Government agency
(Federal, State, County, etc.), or by documentation that the person giving
instruction has sufficient authoritative, practical and current knowledge.  Such documentation shall be made available to
the Government upon request.

 

3.                                       Training Plan: Within fourteen (14) calendar days after
contract award the Contractor shall submit the proposed training plan to the
Project Officer. The training plan shall include the following, at a minimum:

 

i.                                          Name and location of the training facility.

 

ii.                                       If training facility is not an institute
accredited to provide such training, names and qualifications of instructors.

 

iii.                                    Dates/times training courses are to be
presented.

 

If any training is to take
place prior to the submission of the training plan, the Contractor shall
verbally notify the Project Officer in sufficient time to allow the Government
to audit the training, if desired.

 

30

 

0600-03-60012

 

4.             Firearms
Proficiency Training and Qualification: The Contractor shall ensure that
all armed guard services employees are proficient in the use and safe handling
of the type of firearms used in performance of the contract.  The Contractor shall provide the necessary
firearms, ammunition, targets and safety equipment (hearing and eye protectors)
as well as the firing range for Firearms Proficiency Testing.  The Contractor shall provide firearms
training necessary to qualify employees in firearms proficiency in accordance
with the firearms requirements contained in the Federal Law Enforcement
Training Center Practical Pistol Course.

 

A
certified State Firearms Examiner shall test all guard services employees in
Firearms Range Proficiency. The test should be limited to two (2) attempts
within a 30-day period.

 

Firearms
qualifications shall be valid for one (1) year from the date of successful
completion of the firearms range proficiency test. Succeeding qualifying
firearms Range Proficiency Test scores received prior to the anniversary date
will invalidate previously attained qualification scores.  Failure to successfully attain a passing
firearms range proficiency test score, after the second attempt within a thirty
(30) day period and/or upon expiration of the firearms anniversary, should
disqualify the employee from continued performance on the contract until
qualification requirements are met.

 

The
Contractor shall maintain a Pistol Qualification Record, for each contract
employee. Completed forms shall be made available to the Project Officer upon
request.

 

The
Contractor shall inspect and approve all firearms for the Firearms Proficiency
Testing of contract employees prior to testing.

 

5.             Lack of Training:
If the Government determines that any Contractor employee does not possess the
required training or firearms proficiency, the Government may direct the
Contractor to immediately remove such

 

31

 

0600-03-60012

 

employee from duty and provide qualified replacement at no additional cost to
the Government.

 

6.                                       Supervisor Training: In addition to the minimum training
requirements set forth in Exhibit E-5, all supervisors working under this contract
must also be trained in the areas set forth in Exhibit E-6, Supervisory
Training to Be Provided by the Contractor and in the following management
areas:

 

i.                                          Technique for issuing written and verbal
orders

 

ii.                                       Post inspection procedures

 

7.                                       The Government reserves the right to audit
all or part of the Contractor provided training.

 

d.                                      Government Testing

 

Upon
the contract employee’s successful completion of the required training, the
Contractor must schedule with the Project Officer a Government administered
written examination that will test their employee’ familiarity with the
understanding of the information contained in the CGIM. The test is multiple choice with 50 questions. 
All of the questions on the test are taken from the CGIM.  The passing score for the examination is 70%.

 

If
a contract employee does not pass the examination on the first attempt, he/she
will re-take the examination; however, the contract employee will be given only
two (2) attempts to pass the exam within a ninety (90) day period after
training completion.

 

NO WIAVERS WILL BE GRANTED REGARDING THE TESTING POLICIES AND
PROCEDURES STATED ABOVE.

 

B-17               CONTRACTOR QUALITY CONTROL

 

The Contractor shall
establish a Quality Control Plan to ensure that the requirements of the contract
are met. The plan shall be submitted to the Government within ten (10) calendar
days after contract award.  This plan
should include a checklist of quality inspection steps to be followed in
inspecting contract performance as well as a system for identifying and
correcting deficiencies in the quality of the services provided. Quality

 

32

 

0600-03-60012

 

control documentation shall be made available to the
Government upon request.

 

The Government shall review
and approve the Contractor’s quality control plan.  Adequate and consistent quality control is an
essential component of successful contract performance.  The Contractor shall adhere to its Quality
Control Plan.  The Quality Control Plan
shall include, but not be limited to, the following areas:

 

a.             A description of
the type, level, and frequency of inspections performed by the Contractor’s
Quality Control Monitors (not routine inspections performed by contract
supervisors as part of their normal duties).

 

b.             Quality Control
Inspection Checklists used to conduct inspections should include, as a minimum,
check of: equipment, uniform and appearance, attendance and/or compliance with
SSA Form 4072, Sin-in/Sign-out procedures; knowledge of and adherence to Duty
Book requirements; knowledge of and adherence to screening equipment operating
procedures; possession of certification; possession of required licenses and
permits; current firearms qualifications and overall performance.

 

c.             A description of
the Contractor’s employee reward/incentive program and the Contractor’s
discipline procedures used when either superior or deficient performance is
noted by the Contractor’s Quality Control Monitors or by the Government.

 

d.             Quality Control
Inspection Reports shall be prepared by the approved Quality Control Monitors
and remain on file at the Contractor’s facility in sequence by inspection date
for all inspections made during the entire contract period.  Follow-up reports shall be prepared and
maintained in the above manner.  The
Contractor shall make these reports available to the CO or PO upon
request.  The CO or PO may also request a
copy of each inspection report to be forwarded at the time it is prepared.  The Contractor shall brief the PO if any
serious problems or deficiencies noted during an inspection and shall inform
the PO of all action taken or planned to resolve the problem.

 

e.             The Contractor’s
Quality Control Monitors must be identified and their qualifications to act in
this capacity submitted in writing by the Contractor to the PO for approval
prior to them performing any inspection under the contract.  All

 

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0600-03-60012

 

                changes
in appointments shall require the same approval. The Contractor shall provide
revisions to its quality control program to the PO.

 

f.              If the Contractor’s performance indicates that the Contractor must take additional quality
control measures, the CO and PO will meet with the Contractor to discuss the
Contractor’s performance, Quality control Plan, and any other area of
concern.  The CO and PO may request that
the Contractor take additional steps to improve both the overall performances
of the contract and adherence to their Quality Control Plan.

 

g.             During semi-annual
performance evaluation, the Government shall consider the Contractor’s
adherence to their stated Quality Control Plan. 
Failure by the Contractor to adhere to their stated Quality Control
Plan’s schedules, methods, forms, etc., may result in contractual actions being taken by the Government. 
The CO has the authority to negotiate and take an equitable adjustment
from the Contractor’s monthly payment for Quality Control not provided.

 

Under no circumstance shall individuals appointed as Quality
Control Monitors serve as uniformed employees working under this contract.

 

B-18               GOVERNMENT-PROVIDED
QUALITY ASSURANCE

 

The Government will evaluate
the Contractor’s performance under this contract for those standards listed in
the Performance Requirements Summary (PRS), Exhibit E-l.  The Project Officer or evaluators will follow
the methods of surveillance specified in the Quality Assurance Surveillance
Plan (QASP), Exhibit E-2. Government personnel will record all surveillance
observations. When an observation indicates defective performance, the Project
Officer will require the Project Manager or contract representative at the site
to initial the observation.  The
initialing of the observation does not necessarily constitute concurrence with
the observation, only acknowledgement that he or she has been made aware of the
defective performance. Government surveillance of standards not listed in the
PRS or by methods other than those listed in the QASP (such as provided for by
the Inspection and Services clause) may occur during the performance period of
this contract.  Such surveillance will be
performed according to standard inspection procedures or other contract
provisions.  Any action taken by the
Contracting

 

34

 

0600-03-60012

 

Officer as a result of
surveillance will be in accordance with the terms of this contract.

 

In the event a serious
breach of assigned duty by the Contractor’s employee(s) is identified during a
quality control exercise, the CO and/or PO shall immediately contact the
Contractor to discuss the Government’s findings and the steps the Contractor
will take to correct the problem(s).

 

B-19               CONTRACTOR
START-UP REVIEW

 

The Contractor will be
required to attend a post-award conference at no additional cost to the
Government.  The post-award will be held
at the Social Security Administration (SSA), Southeastern Program Service
Center (SEPSC), 2001 12th Avenue, North,
Birmingham, Alabama.  This conference
will be conducted within five (5) Government workdays following award of the
contract. The purpose of this meeting will be to ensure mutual understanding of
the contract requirements.  The
Contractor must be prepared to discuss in depth, his progress and plans for
meeting the specifications of the contract. 
The following items may be discussed:

 

a.             The general type of
work to be performed;

 

b.             Each Post Order
(Form SSA 4071-U3);

 

c.             Policy and specific
procedures for responding to emergency alarms, bomb threats, or suspected
incendiary devices in the particular facility being protected.

 

d.             Floor plans and
area maps of the facility which depict emergency evacuation routes, the
location and type of each fire alarm, location of utility cut-off valves or
switches, utility system controls, and special instructions pertaining to
security controls.

 

e.             The Occupant
Emergency Plan, including a detailed review of exact responsibility of each
guard post; and

 

f.              Requirements for
contract security officer eligibility such as fingerprint charts, health
certificates, personal history statements, training requirements to include
firearms qualifications.

 

35

 

0600-03-60012

 

B-20               RELIEF
AND LUNCH BREAKS

 

a.             The Contractor
shall comply with all federal, state and local regulation standards with regard
to employee breaks. Posts described as “roving patrol” do not require
replacement personnel to cover breaks. 
For other posts requiring coverage during breaks, relief personnel are
required and shall be used to provide such coverage.  The duties of all guard posts require that
security guard not leave his/her assigned post until properly relieved.

 

b.             The relief guard
will sign SSA Form 4072 on each post for all relief breaks.

 

c.             The costs to cover
relief and lunch breaks for the productive guards are included in the contract
price.

 

d.             Failure by the
Contractor to furnish required relief breaks to the guard force shall be
considered to be a material breach of contract and may result in termination
for default.

 

B-21               OTHER
CONTRACTOR RESPONSIBILITIES

 

a.             The Contractor
shall maintain appropriate personnel files or records to include employee
qualifications and training to accurately indicate compliance with the
requirements of this contract.  The
filing system shall be maintained in a manner that is easy to access employee’s
individual files.

 

b.             The Contractor
shall maintain Offense/Incident Reports, GSA 3155, as described in the CGIM, in
the Control Center.  The Contractor shall
ensure that these reports are completed timely and accurately and are submitted
within three (3) hours to the Government.

 

c.             The contract
Project Manager or Assistant Project Manager shall be available by telephone to
the Project Officer on a continuous twenty-four (24) hour basis.  This point of contact and telephone number(s)
shall be provided to the Contracting Officer and the Project Officer within ten
(10) calendar days of contract award. 
The person designated as the point of contact must have full authority
to represent the Contractor.  Any changes
to the point of contact and/or the telephone number(s) shall be provided to the
Contracting

 

36

 

0600-03-60012

 

Officer and the Project Officer not later than twenty-four (24) hours
preceding the effective date of the change.

 

d.             The Contractor
shall not remove or transfer Contractor personnel, cleared and assigned to work
on this contract, to another contract or location without prior approval from
the Project Officer.  The Contractor
shall provide the Project Officer the reporting date of all new hires.

 

e.             The Project Manager
shall immediately notify the Project Officer of all instances when the Project
Manager and the Assistant Project Manager will not be on the property or will
be absent from duty.  The Contractor shall
ensure that in the absence of the Project Manager and Alternate Project Manager
that a Contractor representative is on-site who has full authority to represent
the Contractor and make decisions.  The
absence of the Project Manager and the Assistant Project Manager from the site
on a continuous basis is unacceptable and may result in breach of contract.

 

f.              All contract staff
shall be required to sign a non-disclosure agreement regarding confidentiality
of SSA security operations and procedures.

 

g.             The Contractor
shall be required to develop and maintain a database of all contract staff
documenting training certifications, and training dates.  Support documentation shall be maintained by
the Project Manager and available to the Project Officer for review.  Support documentation shall consist of
Contractor training examinations, initial written examinations prior to
contract assignment, in-service examinations, and any and all training contract
staff may receive for assignment to the contract and during assignment on this
contract.

 

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0600-03-60012

 

PART II – CONTRACT CLAUSES AND TERMS AND CONDITIONS

 

Section C – Addendum to FAR Clause 52.212-4, Contract
Terms and Conditions Commercial Items (FEB 2002)

 

In accordance with FAR
12.301 and 12.302, the clause at 52.212-4 is hereby tailored by this addendum
as follows.

 

Section C
- l – Revisions to Paragraphs 52.212-4

 

The following paragraph of
52.212-4 is hereby tailored as  follows:

 

•      Paragraph
(a), “Inspection /Acceptance,” is hereby supplemented with the language
described in Section B-18, Government Provided Quality Assurance and the
surveillance and inspection procedures mentioned in the Quality Assurance
Surveillance Plan (Exhibit E-2).

 

Section C
- 2 – Additional FAR Clauses Incorporated By Reference

 

FAR Clause 52.252-2–Clauses
Incorporated by Reference (FEB 1998)

 

This contract incorporates
one or more clauses by reference, with the same force and effect as if they
were given in full text. Upon request, the Contracting Officer will make their
full text available. Also, the full text of a clause may be accessed
electronically at this/these address(es):
http://ww.arnet.gov.

 

	
  CLAUSE

  	
   

  	
  TITLE AND DATE

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  52.203-2

  	
   

  	
  Gratuities (APR 1984)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  52.228-5

  	
   

  	
  Insurance – Work on a
  Government Installation (JAN 1997)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  52.232-17

  	
   

  	
  Interest (JUN 1996)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  52.237-2

  	
   

  	
  Protection of Government
  Buildings, Equipment and Vegetation (APR 1984)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  52.237-3 

  	
   

  	
  Continuity of Services
  (JAN 1991)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  52.245-2

  	
   

  	
  Government Property (Fixed
  Price Contracts) (DEC 1989) – Alternate I (APR 1984)

  	
   

  

 

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Section C
- 3 – Additional FAR Clauses Incorporated by Full Text

 

The following FAR clauses
are hereby incorporated into this contract by full text as follows:

 

C-3.1                                          52.217-8 OPTION TO EXTEND
SERVICES (NOV 1999)

 

The Government may require
continued performance of any services within the limits and at the rates
specified in the contract. These rates may be adjusted only as a result of
revisions to prevailing labor rates provided by the Secretary of Labor.  The option provision may be exercised more
than once, but the total extension of performance hereunder shall not exceed 6
months.  The Contracting Officer may exercise
the option by written notice to the Contractor within thirty (30) calendar days
of the contract expiration.

 

C-3.2                                          52.217-9 OPTION TO EXTEND
THE TERM OF THE CONTRACT (MAR 2000)

 

(a)                                  The Government may extend the term of this
contract by written notice to the Contractor within thirty calendar (30) days
of the contract expiration date; provided, that the Government shall give the
Contractor a preliminary written notice of its intent to extend at least sixty
(60) calendar days before the contract expires. 
The preliminary notice does not commit the Government to an extension.

 

(b)                                 If the Government exercises this option, the
extended contract shall be considered to include this option clause.

 

(c)                                  The total duration of this contract,
including the exercise of any options under this clause, shall not exceed sixty
(60) months.

 

C-3.3                                          52.219-18
NOTIFICATION OF COMPETITION LIMITED TO ELIGIBLE 8(a) CONCERNS (JUN 1999)

 

(a)                                  Offers are solicited only from small business
concerns expressly certified by the Small Business Administration (SBA) for
participation in the SBA’s 8(a) Program and which meet the following criteria
at the time of submission of offer–

 

(1)                                  The Offeror is in conformance with the 8(a)
support limitation set forth in its approved business plan; and

 

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(2)           The Offeror is in
conformance with the Business Activity Targets set forth in its approved
business plan or any remedial action directed by the SBA.

 

(b)           By submission of its offer, the Offeror represents that it
meets all of the criteria set forth in paragraph (a) of this clause.

 

(c)           Any award resulting from this solicitation will be made to
the Small Business Administration, which will subcontract performance to the
successful 8(a) offeror selected through the evaluation criteria set forth in
this solicitation.

 

(d) (1)                Agreement. 
A small business concern submitting an offer in its own name agrees to
furnish, in performing the contract, only end items manufactured or produced by
small business concerns in the United States. The term “United States” includes
its territories and possessions, the Commonwealth of Puerto Rico, the trust territory of the Pacific Islands, and the District of
Columbia. If this procurement is processed under simplified acquisition
procedures and the total amount of this contract does not exceed $25,000, a
small business concern may furnish the product of any domestic firm. This
paragraph does not apply in connection with construction or service contracts.

 

(3)           Paragon Systems, Inc. will notify the Social Security
Administration’s Contracting Officer in writing immediately upon entering an
agreement (either oral or written) to transfer all or part of its stock or
other ownership interest to any other party.

 

C-3.4              52.232-19 AVAILABILITY OF FUNDS
FOR THE NEXT FISCAL YEAR (APR 1984)

 

Funds are not presently
available for performance under this contract beyond December 31, 2003.  The Government’s obligation for performance
of this contract beyond that date is contingent upon the availability of
appropriated funds from which payment for contract purposes can be made.  No legal liability on the part of the
Government for any payment may arise for performance under this contract beyond
December 31, 2003 until funds are made available to the Contracting
Officer for performance and until the Contractor receives notice of
availability, to be confirmed in writing by the Contracting Officer.

 

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Section C-4 – Additional Agency-Specific Terms and
Conditions

 

The following
agency-specific terms and conditions are hereby incorporated into this
solicitation by full text as follows:

 

C-4.1              DELIVERABLES
AND DELIVERY SCHEDULES

 

	
  DESCRIPTION

  	
   

  	
  DELIVERY DATE

  	
   

  	
  REFERENCE

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Incident Reports necessitation diversion of roving
  patrol personnel

  	
   

  	
  Within 3 work hours of receiving verbal approval
  from the Project Officer

  	
   

  	
  B-21(b)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Signed receipt for all keys/combinations issued by
  the Government

  	
   

  	
  within 48 hours of the start of the contract

  	
   

  	
  B-9

  	
   

  
	
  Monthly Work Schedule Reports:

  

  1)  Report of Anticipated Coverage

  

  

  

  

  2)  Report of Actual Coverage

  	
   

  	
  

  

  With 15 calendar days following award of the contract and monthly thereafter
  at least 3 government workdays prior to the start of every month

  

  Within 3 government workdays following the last workday of the period being
  reported

  	
   

  	
  B-10(d)(1)

  

  

  

  

  

  

  B-10(d)(2)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Operational two frequency, portable hand-talking
  with two nickel-cadmium batteries, one portable desk top rapid race, single
  unit charger and carrying case

  	
   

  	
  Within 5 government workdays following the start of
  contract performance

  	
   

  	
  B-11(a)(2)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Listing of serial numbers of the firearms to be used
  or stored on the premises

  	
   

  	
  Within 5 calendar days following award of the
  contract and every 6 months thereafter

  	
   

  	
  B-l3(d)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Copy of the written certification from the examining
  physician

  	
   

  	
  Upon request

  	
   

  	
  B-14(e)(1)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Results of drug testing

  	
   

  	
  Upon request

  	
   

  	
  B-14(e)(5)

  	
   

  

 

41

 

0600-03-60012

 

	
  DESCRIPTION

  	
   

  	
  DELIVERY DATE

  	
   

  	
  REFERENCE

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Copy of valid firearms permit

  	
   

  	
  Within 5 government workdays of the start of
  contract performance for any employee transitioning from the previous
  contract to the current contract.

  

  At least 3 government workdays prior to the anticipated assignment date of
  any new guard force employees.

  	
   

  	
  B-15(a)(2)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  FCC License(s) for operation of radio equipment

  	
   

  	
  Within 15 calendar days of contract award

  	
   

  	
  B-15(b)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Listing of attendees for Government - provided
  orientation training

  	
   

  	
  At least 7 calendar days prior to the date of the
  training

  	
   

  	
  B-16(b)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Evidence of qualifications of training instructors

  	
   

  	
  Upon Request

  	
   

  	
  B-16(c)(2)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Two copies of the proposed training plan

  	
   

  	
  Within 14 calendar days after award of the contract

  	
   

  	
  B-l6(c)(3)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Pistol Qualification Record

  	
   

  	
  Upon Request

  	
   

  	
  B-16(c)(4)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  SSA Form 4072 Contractor Duty Register (daily
  sign-in/sign-out sheets)

  	
   

  	
  Within three (3) government workdays of the end of
  the reporting period

  	
   

  	
  C-4.15(b)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Listing of the names and social security numbers of
  those persons being assigned to work under the contract who have a valid
  favorable suitability determination

  	
   

  	
  Within 5 government workdays following award of the
  contract

  	
   

  	
  C-4.16

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Suitability Determination Forms (Fingerprint Charts,
  Statement of Personal History, Declaration for Federal Employment, Fair
  Credit Reporting Act (FCRA)

  	
   

  	
  In sufficient time to allow at least 5 government
  work days after Protective Security SPO receives the required forms a make a
  pre-screening determination

  	
   

  	
  C-4.16(e)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Quality Control Plan

  	
   

  	
  Within 10 calendar days after contract award

  	
   

  	
  B-17

  	
   

  

 

42

 

0600-03-60012

 

	
  DESCRIPTION

  	
   

  	
  DELIVERY DATE

  	
   

  	
  REFERENCE

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Certificate of Insurance

  	
   

  	
  Within 10 government workdays: 1) after the
  effective date of the contract; and 2) following the exercise of any option
  to extend the term of the contract

  	
   

  	
  C-4.20

  	
   

  

 

C-4.2              DESIGNATION
OF GOVERNMENT CONTRACT SPECIALIST

 

Tammy McLeod, Contract
Specialist/Officer, Division of Construction and Facilities Contracts, has been
assigned to administer the contractual aspects of this contract.  However, changes in the Scope of Work, contract
cost, price, quantity, quality or delivery
schedule shall be made only by the Contracting Officer by a properly
executed modification.  All
correspondence that in any way concerns the terms or conditions of this
contract shall be submitted directly to the Contract Specialist at the
following address:

 

Social
Security Administration

Office of Acquisition and Grants

Attention: Tammy McLeod

Contract Specialist

1710 Gwynn Oak Avenue

Baltimore, Maryland 21207

Telephone Number – (410) 965-1284

Fax:         (410) 966-9310

e-mail:     tammy.mcleod@ssa.gov

 

C-4.3              DESIGNATION
OF GOVERNMENT PROJECT OFFICER

 

a.             The individual(s) named below is hereby designated as
the  Government Project
Officer. If an alternate Project Officer is also listed below, that person will
serve in the Project Officer’s stead when the Project Officer is unavailable.
The Project Officer is responsible for the technical administration of this
contract, in accordance with the provisions of the clause included herein
entitled, “Technical Direction.”

 

	
  Louis Lindsey

  	
  -

  	
  Social Security
  Administration

  
	
   

  	
   

  	
  Southeastern Program
  Service Center

  
	
   

  	
   

  	
  2001 12th
  Avenue, North

  
	
   

  	
   

  	
  Birmingham, AL 35285

  

 

43

 

0600-03-60012

 

b.             The Project Officer, or his/her
authorized representative, shall be responsible for coordinating with the
Contractor the technical aspects of the contract.  The Project Officer is authorized to make any
changes that affect the contract amount, terms or conditions.  The Contracting Officer is the only person
with the authority to act as agent of the Government under this contract.  Only the contracting officer has authority
to: (1) direct or negotiate any changes in the Statement of Work; (2) modify or
amend the period of performance; (3) change the amend schedule; (4) authorize
reimbursement to the Contractor any costs incurred during the performance of [ILLEGIBLE]
contract; or (5) otherwise change any terms and conditions of this contract.

 

C-4.4              TECHNICAL
DIRECTION

 

Performance
of the work under this contract shall be subject to the technical direction of
the Project Officer.  The term “technical
direction” is defined to include, without limitation,  the
following:

 

a.             [ILLEGIBLE] to the Contractor which redirect the
contract [ILLEGIBLE] shift
work emphasis between work areas or tasks, [ILLEGIBLE] the pursuit of certain lines of inquiry, fill
in [ILLEGIBLE] or otherwise serve to accomplish contractual
statements of work,

 

b.             [ILLEGIBLE]
of information to the Contractor
which assists in the interpretation of drawings, specifications or technical [ILLEGIBLE] of the work description.

 

c.             [ILLEGIBLE], where required by contract, approval of
technical reports, drawings, specifications or technical [ILLEGIBLE] to be delivered by the Contractor to theGovernment under the contract.

 

Technical direction must be within the general scope of work stated in
the contract.  The Project Officer does
not have the [ILLEGIBLE], and may not, issue any technical
direction which:  (1) [ILLEGIBLE]
the assignment of any additional work outside the [ILLEGIBLE] scope of the
contract; (2) in any manner causes an increase decrease in the total contract
cost, or time required [ILLEGIBLE] the contract performance or (3) changes
any of the [ILLEGIBLE],
conditions or specifications of the contract.

 

44

 

0600-03-60012

 

All technical directions
shall be issued in writing by the Project Officer or shall be confirmed by
him/her in writing within 5 working days after issuance unless otherwise specified
herein.

 

The Contractor shall proceed
promptly with the performance of technical directions duly issued by the
Project Officer in the manner prescribed by this article and within
his/her authority under the provisions of this article.

 

If, in the opinion of the
Contractor, any instruction or direction issued by the Project Officer is
within one of the categories as defined in (1) through (3) above, the
Contractor shall not proceed, but shall notify the Contracting Officer, in
writing, within 5 working days after receipt of any such instruction or
direction and shall request the Contracting Officer to modify the contract
accordingly. Upon receiving such notification from the Contractor, the
Contracting Officer shall issue an appropriate contract modification or advise
the Contractor, in writing, that, in his/her opinion, the technical direction
is within the scope of this article and does not constitute a change.  The Contractor shall thereupon proceed
immediately with the direction given.  A
failure of the parties to agree upon the nature of the instruction or
direction, or upon the contract action to be taken with respect thereto, shall
be subject to the provisions of the contract clause entitled Contract Terms and
Conditions–Commercial Items, FAR 52.212-4(d).

 

C-4.5              CONTRACT
ADMINISTRATION

 

The Contractor’s
representative responsible for handling contract administration is:

 

	
  NAME

  	
   

  	
  TITLE

  	
   

  	
  TELEPHONE NUMBER

  	
   

  	
  ADDRESS

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Charles Keathley

  	
   

  	
  President

  	
   

  	
  (256)
  533-7598

  	
   

  	
  3317
  Triana Blvd.,

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Huntsville,
  AL 35805

  	
   

  

 

45

 

0600-03-60012

 

C-4.6              NOTIFICATION
TO THE GOVERNMENT OF A BUILDING EMERGENCY

 

In the event of an
emergency, the Contractor shall notify the following Government personnel in
the order shown:

 

	
  NAME/TITLE

  	
   

  	
  TELEPHONE NUMBER

  	
   

  	
  BEEPER/PAGER

  	
   

  	
  TIME OF DAY

  TO CALL

  	
   

  

 

	
  NAME

  	
   

  	
  TITLE

  	
   

  	
  TELEPHONE NUMBER

  	
   

  	
  TIME OF DAY TO CALL

  	
   

  
	
  Lou

  Lindsey

  	
   

  	
  Project

  Officer

  	
   

  	
  (205) 801-1021

  (205) 801-1099

  emergency

  	
   

  	
  6:00 a.m. – 2:30 p.m. Monday – Friday, excluding
  Federal Holidays

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Stephen

  Carr

  	
   

  	
  AIL PO

  	
   

  	
  (205) 80l-1032

  (205) 801-1099

  emergency

  	
   

  	
  6:00 a.m. – 2:30 p.m. Monday – Friday, excluding
  Federal Holidays

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Keith

  Gibson

  	
   

  	
  FBMT

  MGR

  	
   

  	
  (205) 801-1002

  (205) 801-1099

  emergency

  	
   

  	
  8:30 a.m. – 5:00 p.m. Monday – Friday, excluding
  Federal Holidays

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Mario

  Aquino

  	
   

  	
  Bldg

  Mgr

  	
   

  	
  (205) 801-1019

  (205) 801-1099

  emergency

  	
   

  	
  8:30 a.m. – 5:00 p.m. Monday – Friday, excluding
  Federal Holidays

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Building

  Security

  	
   

  	
   

  	
   

  	
  (205) 801-1075

  	
   

  	
  Any times outside the hours shown above or in the
  event those persons listed above are not available

  	
   

  

 

C-4.7              CONTRACTOR
PERFORMANCE REVIEWS AND REPORTS

 

a.             BACKGROUND

 

Federal
Acquisition Regulation (FAR) subpart 42.15,
“Contractor Performance Information” (effective May 30, 1995),  provides policies and establishes
responsibilities for recording and maintaining Contractor performance
information.  FAR 42.1502(a) stipulates
that agencies shall prepare interim evaluations of Contractor performance in
order to provide current information for source selection purposes, for
contracts with a period of performance, including options, exceeding one (1)
year.  Furthermore, a final
assessment/evaluation of Contractor performance will be made at the time the work
under the contract is completed.

 

The
Contractor performance reports for this contract will be prepared using the
National Institutes of Health’s (NIH) Contractor performance system.  Interim Contractor performance reports and a
final Contractor performance report summarizing the performance evaluation for
the entire contract period will be prepared at the end of

 

46

 

0600-03-60012

 

contract
performance.  The Contractor should
review FAR Subpart 42.15, entitled Contractor Performance Information.

 

b.             POLICY

 

The
Office of Acquisition and Grants will maintain current information relevant to
Contractor performance, used as a performance assessment for awards of future
contracts by SSA and other agencies.  The
information must be timely, accurate, and relevant.  To that end, interim and final evaluations
will be prepared for ongoing contracts to coincide with exercising an option or
at other intervals consistent with the contract effort.  The instructions and guidelines for complying
with the “Contractor Performance Reviews and Reports” are contained in Exhibit
E-9, Important Information for Contractors.

 

C-4.8              CONTACT
POINT FOR PAYMENT RELATED INQUIRIES

 

Payment related inquiries
may be directed to:

 

Administrative Payment
Operations Unit 3

(410) 965-0607

 

C-4.9              INVOICE SUBMISSION

 

The Contractor shall submit
an original and three (3) copies of its invoice to:

 

If Sent by Mail:

 

Social
Security Administration

Office
of Finance

Post
Office Box 47

Baltimore,
Maryland 21235-0047

 

If
Hand Carried:

 

Social
Security Administration

Office
of Finance

Customer
Service Help Desk

[ILLEGIBLE]-B-4
East Low Rise Building

[ILLEGIBLE]401 Security Boulevard

Baltimore,
Maryland 21235-0047

 

47

 

0600-03-60012

 

All invoices shall, at a
minimum, contain the information required under Federal Acquisition Regulation
(FAR) clause 52.212-4 (g).  The
Contractor may submit a separate bill for any additional services or include
these items as a separate line item on the monthly invoice.

 

The telephone number of the
Customer Service Help Desk is (410) 965-0607

 

TAXPAYER IDENTIFICATION NUMBER  (TIN)

 

In order to assist the
Government in making timely payments, please include your TIN on each invoice.

 

SUBMISSION OF ELECTRONIC
FUNDS TRANSFER (EFT) INFORMATION AND REMITTANCE INFORMATION

 

FAR clause 52.232-34 Payment
by Electronic Funds Transfer — Other Than Central Contractor Registration,
requires Contractors to provide the Government with the information required to
make payments by EFT.  If you have not
signed up for Direct Deposit by EFT you will need to complete a Direct Deposit
Enrollment Form-3881 to receive payment. 
Go to SSA’s Office of Finance Internet site at http://www.ssa.gov/vendor
to obtain the form and for submission instructions.

 

Remittance information
associated with EFT payments is now available via the Payment Advice Internet
Delivery (PAID) system on the Department of Treasury’s Internet site at
http://fms.treas.gov/paid/index.asp. 
This site provides an explanation of the system, how it works, security
and access information, a user demonstration, and registration information.
There is no charge to use the PAID system.

 

You may also direct payment
inquiries to SSA’s Office of Finance, Customer Service Group at 410-965-0607 or
visit its Internet site at http://www.ssa.gov/vendor. You may also access the
PAID system through a link on this site.

 

C-4.10            BASIS OF PAYMENT

 

Payment will be made on a
calendar month basis in arrears upon submission of an invoice.  In the event the contract begins or ends
during the month, payments will be prorated based on the number of calendar
days in the respective month.  It is the
requirement of the Government to obtain complete and satisfactory performance
in accordance with the terms of the

 

48

 

0600-03-60012

 

specifications and quality standards of this contract.  The Government is contracting for
satisfactory performance of each task identified in the specifications, and
deductions will, therefore, be made for any service not provided.

 

It is agreed that failure to
accomplish any work required under this contract, or to satisfactorily
accomplish such work, or to comply with any provisions of this contract, where
due to the carelessness, neglect, or fault of the Contractor, shall constitute
a deficiency for which a reduction of payment will be made in accordance with
the provisions of this contract.

 

C-4.11            DEDUCTIONS

 

It is the objective of the
Government to obtain complete and satisfactory performance in accordance with
the terms of this contract and quality of work requirements in this contract.

 

To this end, the Government
is contracting for the complete performance of armed guard services as
identified in this contract and deductions will, therefore, be made as provided
in this contract.

 

The
Contract Deduction Table

 

(a)           The
Contract Deduction Table

 

The Contract Deduction Table
below will be used by the Government in determining monetary deductions for
nonperformance of work under this contract, or for deficiencies in the work
performed, and supplements the clause FAR 52.212-4 Contract Terms and
Conditions—Commercial Items, subparagraph (m) Termination for Cause.

 

In determining monetary
deduction for non-performance of work under this contract, or for deficiencies
in the work performed, the Government will use the dollar amounts specified in
the Criteria for Contract Deduction Table (See C-4.13 below).

 

It is agreed that failure to
accomplish any work required under this contract, or to satisfactorily
accomplish such work, shall constitute a deficiency for which a reduction of
payment will be made.  Inadequate
performance is just as undesirable as non-performance, and the cost of
correcting inadequate performance in a particular guard service area may equal
the cost of normal guard services.

 

49

 

0600-03-60012

 

(b)           Adjusting Payments

 

There will generally not be
more than a one (1) month delay in adjusting amounts of payments when
deductions are made for unsatisfactory performance or work not performed; i.e.,
deductions for unsatisfactory performance or work not performed during
January will generally be made from the payment for
February services.

 

(c)           Deduction Procedures

 

The Government Project
Officer will inform the Contractor in writing of the type and dollar amount of
proposed deductions on or before the 10th calendar day succeeding the end of
the month for which the deductions are to be made.

 

The Contractor may, within
ten (10) calendar days of receipt of the notification from the Government
Project Officer of the proposed deductions, present to the Government Project
Officer specific reasons why any or all of the proposed deductions are not
warranted. Reasons must be solidly based and must provide specific facts which
justify reconsideration and adjustment of the proposed amount to be deducted.
Failure to respond within the 10-day period will be deemed to be acceptance of
the deductions proposed.

 

After consideration of the
Contractor’s reply, if any, the Project Officer will refer the matter to the
Contracting Officer. The Contracting Officer will make any adjustments which
are warranted, determine the dollar amount of deductions and notify the
Contractor of his decision. This decision is appealable by the Contractor under
the provisions of FAR 52.212-4(d), Contract Terms and Conditions – Commercial
Items – Disputes.

 

(d)           Contract
Expiration

 

Within sixty (60) calendar
days following the expiration of the contract, the Contracting Officer will
summarize the decisions made with respect to deductions assessed during the
life of the contract, and will forward to the Contractor a final decision which
is appealable under the provisions of FAR 52.212-4 (d), Contract Terms and
Conditions – Commercial Items.  Payment
for the final month of this contract, or any extension thereof, may be subject
to conditional deductions by the Government Project Officer which will be
adjusted, if appropriate, following

 

50

 

0600-03-60012

 

receipt of the Contractor’s response to the notice
of deduction. Where such adjustment results in the Contractor being entitled to
payment of any amount conditionally withheld, such payment will be made
following issuance of the Contracting Officer’s final decision pursuant to the
preceding paragraph.

 

The Project Officer will
compare the work hours reported by the Contractor with the Form 4072, Contract
Guarding Duty Register or other approved sign-in/sign-out form. These reports will
be the basis for computing work hour deductions.  In the event the Contractor reports more
hours than are reflected on the Form SSA 4072 or other approved
sign-in/sign-out form, the sign-in/sign-out form will prevail.  For example: 
If the weekly report of the Contractor indicates than an employee worked
8 hours and the Form SSA 4072 shows that employee as having been in the
building 5 hours, the 5 hours will prevail and a deduction will be taken for
the 3 hours not furnished.

 

On a monthly basis, the Contractor
will provide a letter signed by a company officer, to the Contracting Officer,
detailing and acknowledging the deficiencies and providing remedial actions
instituted to prevent re-occurrences in the deficiencies.

 

In the event the Contractor
fails to provide vehicle(s) or the vehicle(s) provided are inoperable for any
period of time, deductions will be made in accordance with the Criteria for
Contract Deduction (See C-4.13 below).

 

C-4.12            BASIS
FOR CALCULATING DEDUCTIONS

 

CONTRACT
DEDUCTION TABLE

 

	
  DEFICIENCIES

  	
   

  	
  DEDUCTION

  	
   

  	
  REFERENCE

  	
   

  
	
  (1) Failure to comply with
  the standards specified in the Performance Requirement Summary for the
  following areas:

  

  •      Entrance Control Post

  
•      Roving
  Control Post

  
•      Traffic Control

  

  •      Control/Issuance/Storage
  of Keys

  
•      Security
  and Fire Systems

  
•      Utility Systems

  

  •      Building
  Rules & Regulations

  	
   

  	
  Deductions will be made at
  the rate indicated on the Criteria for Contract Deduction (C-4.13) or the
  contract rate whichever is greater. 
  The contract rate will be determined by dividing the contract price by
  the total number of work hours (productive and supervisory) required
  annually.  Deductions will be made at
  quarter hour increments.

  	
   

  	
  B-4 (a) through (m), (o)
  and (p) of Exhibit E-l

  	
   

  

 

51

 

0600-03-60012

 

	
  •      Lost & Found

  

  •      Law & Order

  

  •      Hazardous Conditions

  

  •      Injury or Illness

  

  •      Flying the United States Flag

  

  •      Additional Duties

  

  •      Line
  Scan 110

  
•      Receive
  Complaints

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  (2)   Failure
  to provide monthly reports of on-site coverage

  	
   

  	
  Withholding of payment of
  monthly invoice until such time as required report(s) is/are submitted.

  	
   

  	
  B-4 (n) of Exhibit E-l

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  (3)   Failure to provide required uniform & equipment for post

  	
   

  	
  Deductions will be made
  using as a basis the amount it would cost the Government to obtain the
  item(s) which the contractor failed to provide through rental, lease or
  purchase.  If the item is not readily
  available for rent or lease and must be purchased, the Government will deduct
  the full price of the purchased item form the initial violation.  Additional deductions will not be made for
  subsequent violations involving the same item, by the employee. This will be
  the basis for adjusting payment regardless of whether the Government does in
  fact supply the item.

  	
   

  	
  B-4
  (q) of Exhibit E-l

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  (4)   Failure to utilize Weapon Safety Procedures

  	
   

  	
  Deductions
  will be made double the additional services hourly rate for supervisory or
  non-supervisory personnel (dependent upon contractor being supervisory or non
  supervisory) or double the contract rate whichever is greater.  The contract rate will be determined by
  dividing the annual contract price by the total number of work hours
  (productive and supervisory) required annually.  Deductions will be made at quarter hour
  increments.

  	
   

  	
  B-4 (r) of Exhibit E-l

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  (5)   Failure
  to Provide Supervisory & Non Supervisory Work Hours

  	
   

  	
  Deductions will be made at the rate indicated in the
  Criteria for Contract Deduction (C-4.13), or the contract rate

  	
   

  	
  B-4
  (t) of Exhibit E-l

  	
   

  

 

52

 

0600-03-60012

 

	
   

  	
   

  	
  whichever is greater.  The contract rate will be determined by
  dividing the annual contract price by the total number of work hours
  (productive and supervisory) required annually.  Deductions will be made at quarter hour
  increments.  Cost for these items is
  based on the supervisory and non-supervisory rates as set forth in
  Section A.

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  (6)    Failure
  to provide operable patrol vehicle

  	
   

  	
  Deductions will be based on the current Government
  mileage rate. The estimated miles for these vehicles will be determined at
  the time of contract award.  For
  deduction purposes only, the estimated number of miles per day is 450.

  	
   

  	
  B-4 (s) of Exhibit E-l

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  (7)   Failure
  to comply with the terms and conditions of this contract, applicable rules
  and regulations of the CGIM or is provided with defective equipment,
  defective uniforms, or their appearance is unsatisfactory, their weapons are
  unclean, etc., the Project Officer or her designees(s) shall, in writing,
  call the attention of the contractor to the deficiency and request the
  deficiency be corrected within such time as then Project Officer or his/her
  designee(s) deems reasonable.  If the
  contractor does not correct the deficiency within the specified time, A
  Physical Security Specialist or other Government employee will assume the
  duties of the contract guard until such time as the contractor corrects the
  deficiency.

  	
   

  	
  Deductions will be made at the rates specified in
  Section C-4.13 or the contract rate whichever is greater for all hours
  supplied by Government employees as a result of the contractor’s failure to
  provide satisfactory service.

  	
   

  	
  B-4 (u) of
  Exhibit E-1

  	
   

  

 

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0600-03-60012

 

C-4.13            CRITERIA
FOR CONTRACT DEDUCTION

 

	
  Deficiencies

  	
   

  	
  Base Yr.

  	
   

  	
  Year 2

  	
   

  	
  Year 3

  	
   

  	
  Year 4

  	
   

  	
  Year 5

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1.     Failure to comply with the items listed in B-4 (a)–(m), (o)
  and (p) of the Performance Requirements Summary

  	
   

  	
  See C-4.12 (1)

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  2.     Failure to provide required uniform & equipment

  	
   

  	
  See C-4.12 (3)

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  3.     Failure to utilize weapon safety procedures

  	
   

  	
  See C-4.12 (4)

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  4.     Failure to provide required supervisor hours

  	
   

  	
  See C-4.12 (5)

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  5.     Failure to provide required non-supervisory hours

  	
   

  	
  See C-4.12 (5)

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  6.     Failure to provide operable patrol vehicle

  	
   

  	
  See C-4.12 (6)

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  7.     Deficient Performance

  	
   

  	
  See C-4.12 (2) & (7)

  	
   

  	
   

  	
   

  	
   

  	
   

  

 

C-4.14            SMOKE-FREE
BUILDINGS

 

All SSA buildings have been
declared smoke free, which means that smoking is
prohibited in all areas and at all times: days, evenings and weekends.

 

C-4.15            RECORDING
PRESENCE

 

Each contract employee must
sign in when entering the building and sign out when leaving the building.
Supervisory employees shall indicate their titles adjacent to their signatures.
The Contractor shall ensure that employees adhere to the following procedures:

 

a.             SSA Form 4072,
Contractor Duty Register, shall be used as the sign-in/sign-out log.  A copy
of this log shall be kept at a location designated by the Project Officer.

 

54

 

0600-03-60012

 

b.             The Contractor (or
designated on-site supervisor) shall accumulate the sign-in/sign-out sheets for
each work week, certify in writing on each that the information, shown thereon
is true and correct and, within three (3) Government workdays of the end of the
reporting period, submit them to the Project Officer.

 

c.             Failure to properly
complete the sign-in/sign-out sheets, to certify them or to deliver them to the
Project Officer, may result in a deduction from the monies due to the
Contractor for basic contract services because performance cannot be
substantiated; or, for the Contractor not being paid for additional service
hours which are reimbursable on an hourly basis for which the time spent
on-site cannot be substantiated (Reference B-l0(d)(3)).

 

C-4.16            SECURITY
REQUIREMENTS CLAUSE

 

(a)           Purpose:     To
provide procedures for obtaining  suitability determinations for Contractor personnel who will be
performing under the contract.

 

(b)           Definition:     “Performing under the contract” is defined as either working on-site at an
SSA facility (including visiting the SSA site for any reason) or having access
to agency programmatic or sensitive information.

 

(c)           Suitability
factors:     Suitability considerations include:

 

•      Delinquency
or misconduct in prior employment.

 

•      Criminal,
dishonest, infamous, or notoriously disgraceful conduct.

 

•      The
nature and seriousness of the conduct.

 

•      When
the conduct occurred.

 

•      The
applicant’s or employee’s age at the time of the conduct.

 

•      The
circumstances surrounding the conduct.

 

•      Intentional
false statement, deception, or fraud on application forms.

 

55

 

0600-03-60012

 

•      Habitual use of intoxicating beverages to
excess.

 

•      Abuse of narcotics, drugs, or other
controlled substances.

 

•      Reasonable doubt as to the loyalty of the
individual to the Government of the United States.

 

•      The kind of position for which the person
is applying or in which the person is employed.

 

•      Contributing social and environmental
conditions.

 

•      The
absence or presence of rehabilitation or efforts towards rehabilitation.

 

(d)           Authorities:

 

Childcare center security requirements mandated by The Crime Control Act of 1990,
Public Law 101-647, subtitle E, as amended by Public Law 102-190.

 

Personnel security requirements for programmatic and sensitive information are
mandated by Executive Orders 10450 and 12968, and Title 5, Code of Federal
Regulations (CFR), Parts 731, 732, and 736.

 

Protective security requirements mandated by the General Services Administration
(GSA) .

 

(e)           Required Forms :

 

2
completed forms FD-258, “Fingerprint Charts*,”  (The Contractor will absorb the costs for
obtaining fingerprints.)

 

1  completed GSA 176, “Statement of Personal
History,”

 

1
completed Optional Form 306, “Declaration for Federal Employment,”

 

1
completed “Fair Credit Reporting Act (FCRA) authorization form**,” and

 

For
a Non-U.S. citizen, 1 legible
photocopy of the work authorization permit and social security card.

 

56

 

0600-03-60012

 

*       Preprinted with MD900310Z,
SOC SEC ADMIN, PROT SEC BR, BALTIMORE, MD on the form.

 

**     The FCRA, as amended on
September 30, 1997, requires that the Government notify each applicant,
employee, and Contractor (in a document consisting solely of the notice) that a  consumer report may be used for
employment purposes.  The applicant,
employee, or Contractor must authorize this use in writing before the
Government obtains the consumer report. 
The FCRA also requires that, before taking adverse action relative to an
employment decision based on a consumer report, the agency provide the consumer
with a copy of the report, and a copy of the Federal Trade Commission’s
Consumer Rights Notice.  To comply with
these requirements, SSA requires that the Contractor submit each applicant’s or
employee’s signed FCRA authorization form along with
the other investigative documents.

 

(f)            Obtaining
Forms: 
The Contracting Officer will include a set of the forms with
the signed contract.

 

The
Contractor may contact the Protective Security Suitability Program Officer
(SPO) on (410) 965-4548 for additional forms.

 

(g)           Forms
Completion:  The Contractor
must make sure that all forms are fully completed.  This includes making sure that the
Fingerprint charts and Personal History forms are printed legibly or typed in
black ink and all signatures are in black ink.

 

(h)           Forms
Submission:  The Contractor
must submit the completed forms for each employee and replacement employee
(including each subcontractor employee) who will be performing under the
contract to the Protective Security SPO. 
The Government will not permit Contractor personnel to perform under the
contract until the pre-screening process is complete.  See pre-screening below.

 

(i)            Cover
Letter:

 

The
Contractor must provide a cover letter
listing:

 

The
names of employees for whom completed forms are
submitted,

 

57

 

0600-03-60012

 

The
contract number; and

 

The Contractor’s contact name and telephone number.

 

Notes:  (1) The pre-screening process may take up to
five days.  (2) If Contractor personnel
will require access to an SSA facility, the Contractor should contact the SSA
Project Officer to obtain a copy of the access procedures. Also note that some
facilities require access forms to be completed and approved after
pre-screening is completed but before access. 
The access process may take as many as seven days (five working days) at
a Headquarters facility. For access to a regional or field facility, contact
the Project Officer to determine how much time may be needed.

 

The
Protective Security SPO’s address is:

 

Social
Security Administration

Protective
Security Suitability Program Officer

l-M-25 Operations Building

6401
Security Boulevard

Baltimore,
Maryland 21235

Phone:  (410) 965-4548

 

(j)            Waiver:

 

For
Contractor employees performing services on-site at an SSA facility up to one
day and where access to
programmatic or sensitive information is not
required, the Contractor may request that the Protective Security
SPO waive submission of the FD-258s and the Credit Authorization form.

 

If
the SPO authorizes a waiver, it will apply only to the one day for which the
Contractor requested it.

 

If
an individual subsequently performs or is expected to perform additional work,
the SPO will not approve another waiver. 
The Contractor must therefore submit the FD-258s and Credit
Authorization form.

 

(k)           Pre-Screening:

 

The
Protective Security SPO will use the information from the completed forms as
part of the basis for making a pre-screening determination.  The Protective Security SPO will

 

58

 

0600-03-60012

 

notify the
Contractor whether a prospective employee may or may perform under the contract
pending a financial suitability determination. 
Concurrently, the Protective Security SPO will send a copy of the
notification to the contracting officer and Project Officer.

 

Time
Frame for Pre-screening

 

The
Contractor should anticipate that the Protective Security SPO will issue the
notification with [ILLEGIBLE] five days after receipt of the properly completed
forms

 

(1)   Final
Suitability Determination

 

The
Protective Security SPO makes the
final suitability  determination
for each Contractor employee which does
not require access to programmatic or sensitive systems
information.

 

Note:  The Contractor may expect a final
suitability determination to be received approximately 45 days after
submittal of the completed forms.

 

The
Personnel Security SPO makes the
final suitability determination for each Contractor employee which does require access to programmatic or
sensitive systems information.

 

Note:  The Contractor may expect a final
suitability determination to be received approximately 45 days after
submittal of the completed forms.

 

The
Personnel Security SPO’s address is:

 

Social
Security Administration

Personnel
Security and Suitability Program Officer

L1102
West Low Rise

6401
Security Boulevard

Baltimore,
Maryland  21235

Phone:  (410) 965-3323

 

(m)  Unsuitable Employees:

 

If
the Government determines that a Contractor employee or applicant is
unsuitable, the Protective Security SPO or the Personnel Security SPO will
advise the Contractor in writing that such employee may not continue to perform
or begin performing under the contract. 
Concurrently, the

 

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0600-03-60012

 

Protective
Security SPO or Personnel Security SPO will send a copy of the notification to
the CO and PO.

 

When
the Contractor receives the notification, the Contractor must immediately remove the employee from
performing under the contract.  The
Contractor must confirm, in writing to the SPO, the date of the employee’s
removal.

 

Concurrently,
the cognizant SPO will advise the PO and CO that he
has notified the Contractor that the proposed Contractor personnel have been
determined unsuitable/unfit to perform on the contract and must be replaced.  The letter will also request that a
replacement(s) be named and the appropriate security forms completed as quickly
as possible in order that contract performance will not be adversely impacted.  The SPO’s letter will also advise the
Contractor to contact the CO if there are any contract
performance problems related to the removal.

 

Neither
the denial resulting from the pre-screening nor the removal of an individual
determined unsuitable gives rise to an equitable adjustment under the contract.

 

(n)           Contractor
Notification to Government:

 

In
the event that Contractor personnel performing on this contract either leave
the company or are removed from the project, or are arrested or charged with a
crime during the term of this contract, the Contractor shall notify the
Protective Security immediately.  In the
notification, the Contractor must provide the Contractor personnel name(s),
SSN, the type of charge(s), the court date, and, if available, the disposition
of the, charges(s) .

 

(o)           Duration
of Suitability Determination:

 

The
Government must clear each Contractor employee, other than a guard, for
suitability every five years.  The Government must clear each guard every two years.

 

(p)           Government
Control:

 

The
Government has full control over granting, denying, or withholding access to
SSA facilities and for requiring the Contractor to remove personnel from
performing under the contract.

 

60

 

0600-03-60012

 

Following
a successful pre-screening, the Government will usually permit Contractor
personnel to work on the contract pending a final suitability determination.

 

Permitting
a Contractor employee to work does not assure that a favorable final
suitability determination will follow. 
This permission to work or issuance of a favorable final suitability
determination does not prevent, preclude, or bar the Government from
withdrawing or terminating any such permission or suitability determination.

 

C-4.17            REMOVAL FROM DUTY

 

The Government* may request
that the Contractor immediately remove any Contractor employee(s) from working
on the contract should the Government determine that individuals are unfit to
perform on the contract.  The Contractor
must comply with these requests.  The
Government’s determination of unfit may be made from, but not limited to,
incidents involving the misconduct or delinquency as set forth below:

 

*The contracting officer
(CO), with input from the Project Officer and cognizant
Suitability Program Officer, will make all determinations regarding the removal
of any employee(s).  In the event of a
dispute, the CO will make the final determination.

 

a.             Violation of the Rules and Regulations Governing Public
Buildings and Grounds, 41 Code of Federal Regulations
101-20.3. This includes any local, badging requirements.

 

b.             Neglect of duty, including sleeping while on duty,
unreasonable delays or failure to carry out assigned tasks, conducting personal
affairs during official time, and refusing to cooperate in upholding the
integrity of SSA’s security program.

 

c.             Falsification or unlawful concealment, removal,
mutilation, or destruction of any official documents or records, or concealment
of material facts by willful omissions from official documents or records.

 

d.             Disorderly conduct, use of abusive or offensive
language, quarreling, intimidation by words or actions, or fighting. Also, participating in disruptive activities, which interfere with
the normal and efficient operations of the Government.

 

e.             Theft, vandalism, immoral conduct, or any other criminal
actions.

 

61

 

0600-03-60012

 

f.              Selling,
consuming, possession of, or being under the influence of intoxicants, drugs,
or substances which produce similar effects.

 

g.             Improper use of official authority or credentials.

 

h.             Unauthorized use of communications equipment or
Government property.

 

i.              Misuse
of weapon(s) or tools used in the performance of this contract.

 

j.              Unauthorized access to areas not required for the
performance of the contract.

 

k.             Unauthorized access to employees’ personal property.

 

l.              Violation of security procedures or regulations.

 

m.            Prior determination by SSA or other Federal agency that a
Contractor’s employee was unsuitable.

 

n.             Unauthorized access to, or disclosure of, agency
programmatic or sensitive information, or IRS Tax Return information.

 

o.             Unauthorized
access to an agency Automated Information System.

 

p.             Unauthorized access of information for personal gain,
(including, but not limited to monetary gain) or with malicious intent.

 

q.             Not providing for the confidentiality of and disclosure
and protection of information entrusted to them.  Contractor personnel are considered the same
as Federal employees for the purposes of applying certain provisions of:

 

The Privacy Act of 1974,

 

The Tax Reform Act of 1976
and the Taxpayer Browsing Protection Act of 1997,

 

SSA regulation 1,

 

The Computer Fraud and Abuse
Act of 1986, and

 

62

 

0600-03-60012

 

Section 1106
of the Social Security Act.

 

*NOTE:  The Government will provide, in writing,
specific reasons for removal of an employee to the Contractor.

 

C-4.18            PARKING

 

On-site parking is available
for Contractor personnel.  Parking
permits may be obtained by presenting a valid vehicle registration in the
employee’s name.

 

C-4.19            DAMAGE
OR LOSS TO CONTRACTOR’S PROPERTY

 

The Government will not be
responsible in any way for damage to or loss of the Contractor’s equipment kept
in or near the buildings; or the Contractor’s employees personal belongings
brought onto Government premises; occasioned by fire; theft, accident or
otherwise.

 

C-4.20            INSURANCE
REQUIREMENTS

 

In accordance with the
clause “INSURANCE–WORK ON A GOVERNMENT INSTALLATION”
(JAN 1997), the Contractor shall maintain, at its expense, during the entire
period of performance under this contract, the minimum insurance set forth
below:

 

a.             Worker’s
compensation insurance, or equivalent worker’s compensation coverage, as
required or prescribed by law, with minimum employer liability limit of
$100,000 for accidental bodily injury or death, or for occupational disease.

 

b.             Comprehensive
general liability with minimum limit of $500,000 per accident for bodily injury
and $50,000 per accident for property damage.

 

c.             Automobile liability
– At least $200,000 per person and $500,000 per occurrence for bodily injury
and $20,000 per occurrence for property damage.

 

The Contractor shall file
with the Contracting Officer, within 10 Government workdays: 1) after the
effective date of the contract; and 2) following the exercise of any option to
extend the term of the contract, a certificate of insurance evidencing the
above coverage.

 

63

 

0600-03-60012

 

The policies evidencing
required insurance shall contain an endorsement to the effect that any
cancellation or any material change adversely affecting the Government’s
interest shall not be effective (a) for such period as the laws of the State in
which this contract is to be performed prescribe or (b) until 30 days after the
insurer or the Contractor gives written notice to the contracting officer,
whichever period is longer.

 

The Contractor warrants that
such insurance coverage for all subcontractors who will work at any of the
sites does or will exist before such subcontractor personnel enter the
Government premises.

 

C-4.21            CONTRACT
INSPECTORS

 

Contract inspectors are
representatives of the Project Officer and are responsible for the day-to-day
inspection and monitoring of the Contractor’s work. The responsibility of the
contract inspector include, but are not limited to: inspecting the work to
ensure compliance with the contract requirements; documenting through written
inspection reports the results of all inspections conducted; following through
to assure that all defects or omissions are corrected; conferring with
representatives of the Contractor regarding any problems encountered in the
performance of the work and generally assisting the Project Officer in carrying
out his responsibilities.

 

C-4.22            CONTRACTOR
UTILIZATION OF GOVERNMENT FACILITIES

 

While on Government
premises, the Contractor shall comply with the rules, regulations and
procedures governing the conduct of personnel and the operation of this
facility.  The Contractor is also responsible
for ensuring that all personnel working on Government premises are aware of the
Occupant Emergency Program (OEP) and of the requirements for all persons to
follow the instructions of Occupant Emergency Organization (OEO) personnel in
evacuating the building when an alarm is activated. Contractor must ensure that
employees who are unable to follow OEO personnel verbal instructions
(non-English speaking employees, hearing impaired, etc.) have a Contractor
employee designated to provide assistance in following evacuation procedures or
that the appropriate OEO evacuation personnel is notified of the employees
impairment, location, etc. to enable the OEO personnel to effectively evacuate
the employee.

 

64

 

0600-03-60012

 

C-4.23            INCLEMENT
WEATHER AND/OR OTHER CONDITIONS WHICH AFFECT BUILDING CLOSURES

 

Contractor employees shall
report for work if SSA is operating under normal working conditions and shall
also report to work if SSA is closed for business due to inclement weather.

 

Conditions such as lack of
heat, water, power outages, building renovations, etc. may  warrant the facility to unexpectedly open
late or close early.  In these
situations, the Contractor employees shall report for work and the employees
already working shall remain on the job and at their respective posts.

 

C-4.24            SECTION 8(a)
DIRECT AWARD (APR 2001)

 

(a)           This contract is
issued as a direct award between the Social Security Administration (SSA) and
the 8(a) Contractor in accordance with the Partnership Agreement between the
Small Business Administration (SBA) and SSA. SBA does retain responsibility for
8(a) certification, 8(a) eligibility determinations and related issues, and
providing counseling and assistance to the 8(a) Contractor under the 8(a)
Program. The cognizant SBA district office  is :

 

U.S. Small Business Administration

Alabama District Office

ATTN:  
Ms. Johnnie Beam

801 Tom Martin Drive, Suite 201

Birmingham, AL 35211

 

(b)           SSA is responsible for administering the
contract, and taking action on behalf of the Government under the terms and
conditions of the contract.  SSA must
however give advance notice to SBA before SSA issues a final notice terminating
performance, either in whole or in part, under the contract. SSA must coordinate
with SBA before processing any novation agreement. SSA may assign contract
administration functions to a contract administration office.

 

65

 

0600-03-60012

 

(c)           The Contractor
agrees:

 

(1)           To notify the
Contracting Officer, simultaneous with the Contractor’s notification to SBA (as
required by SBA’s 8(a) regulations), when the owner(s) upon whom 8(a)
eligibility is based plan to relinquish ownership or control of the concern.  Consistent with 15 U.S.C. 637(a)(21), transfer of ownership or control must result in
termination of the contract for convenience, unless SBA waives the requirement
for termination before the Contractor actually relinquishes ownership and
control.

 

(2)           That it will adhere
to the requirements of 52.219-14, Limitations on
Subcontracting.

 

66

 

0600-03-60012

 

Section D – FAR Clause 52.212-5, Contract Terms and
Conditions Required to Implement Statutes or Executive Orders – Commercial Items
(MAY 2002)

 

(a) The Contractor shall
comply with the following FAR clauses, which are incorporated in this contract
by reference, to implement provisions of law or executive orders applicable to
acquisitions of commercial items:

 

(1)           52.222-3, Convict Labor (E.O. 11755).

 

(2)           52.233-3, Protest
after Award (31 U.S.C. 3553).

 

(b) The Contractor shall
comply with the FAR clauses in this paragraph (b) that the Contracting Officer
has indicated as being incorporated in this contract by reference to implement
provisions of law or Executive orders applicable to acquisitions of commercial
items or components:

 

ý  (1) 52.203-6, Restrictions on
Subcontractor Sales to the
Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C. 2402).

 

o  (2)
52.219-3, Notice of Total HUBZone Small Business Set-Aside (Jan 1999).

 

o  (3)
52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 1999)  (if the offeror elects to waive the
preference, it shall so indicate in its offer).

 

o  (4)
(i) 52.219-5, Very Small Business Set-Aside (Pub. L.
103-403, section 304, Small Business Reauthorization and Amendments Act of
1994).

o  (ii) Alternate I
to 52.219-5.

o  (iii) Alternate II to 52.219-5.

 

ý  (5)
52.219-8, Utilization of Small Business Concerns (15 U.S.C. 637 (d) (2) and
(3)).

 

o  (6)
52.219-9, Small Business Subcontracting Plan (15 U.S.C. 637 (d) (4)).

 

ý  (7)
52.219-14, Limitations on Subcontracting (15 U.S.C. 637 (a) (14)).

 

67

 

0600-03-60012

 

o  (8) (i)
52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged
Business Concerns (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323) (if
the offerer elects to waive the adjustment, it shall so indicate in its offer).

o  (ii) Alternate I
of 52-219-23.

 

o  (9)
52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged
Status and Reporting (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

 

o  (10)
52.219-26, Small Disadvantaged Business Participation Program-Incentive Subcontracting
(Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

 

ý  (11)
52.222-21, Prohibition of Segregated Facilities (Feb 1999)

 

ý  (12)
52.222-26, Equal Opportunity (E.O. 11246).

 

ý  (13)
52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the
Vietnam Era, and Other Eligible Veterans (38 U.S.C. 4212)

 

ý  (14)
52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793).

 

ý  (15)
52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the
Vietnam Era, and Other Eligible Veterans (38 U.S.C. 4212).

 

o  (16)
52.222-19, Child Labor-Cooperation with Authorities and Remedies (E.O. 13126).

 

o  (17) (i) 52.223-9, Estimate of Percentage of Recovered Material
Content for EPA-Designated Products (42 U.S.C. 6962(c) (3) (A) (ii)).

 

o  (ii) Alternate I of 52.223-9 (42
U.S.C. 6962(i)(2)(C)).

 

o  (18)
52.225-1, Buy American Act-Supplies (41 U.S.C. l0a - 10d).

 

o  (19) (i) 52.225-3, Buy American
Act-North American Free Trade Agreement - Israeli Trade Act (41 U.S.C. l0a - l0d,
19 U.S.C. 3301 note, 19 U.S.C. 2112 note).

o  (ii) Alternate I
of 52.225-3.

o  (iii) Alternate II of 52.225-3.

 

68

 

0600-03-60012

 

o  (20)  52.225-5, Trade  Agreements  (19 
U.S.C. 2501, et seq., 19  U.S.C.
3301  note).

 

ý  (21)
52.225-13, Restriction on Certain Foreign Purchases
(E.O. 12722, 12724, 13059, 13067, 13121, and 13129).

 

o  (22)
52.225-15, Sanctioned European Union Country End Products (E.O. 12849).

 

ý  (23)
52.225-16, Sanctioned European Union Country Services (E.O. 12849).

 

o  (24)
52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration
(31 U.S.C. 3332).

 

ý  (25) 52.232-34, Payment by
Electronic Funds Transfer-Other than Central Contractor Registration (31 U.S.C.
3332).

 

o  (26)
52.232-36, Payment by Third Party (31 U.S.C. 3332).

 

o  (27)
52.239-1, Privacy or Security Safeguards (5 U.S.C.552a).

 

o  (28) (i)
52.247-64, Preference for Privately Owned U.S.- Flag Commercial Vessels (46
U.S.C, 1241).

o  (ii) Alternate I
of 52.247-64.

 

(c)           The Contractor shall comply with the
FAR clauses in this paragraph (c), applicable to commercial services, which the
Contracting Officer has indicated as being incorporated in this contract by
reference to implement provisions of law or executive orders applicable to
acquisitions of commercial items or components:

 

ý  
(1) 52.222-41, Service Contract Act of 1965, As Amended (41 U.S.C. 351, et
seq.).

 

ý  (2) 52.222-42, Statement of
Equivalent Rates for Federal Hires (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

 

In compliance with the
Service Contract Act of 1965, as amended, and the regulations of the Secretary
of Labor (29 CFR part 4), this clause identifies the classes of service
employees expected to be employed under the contract and

 

69

 

0600-03-60012

 

states the wages and fringe benefits payable to
each if they were employed by the contracting agency subject to the provisions
of 5 U.S.C. 5341 or 5332.

This Statement is for
Information Only:

It is not a Wage
Determination

 

	
  Employee
  Class

  	
   

  	
  Monetary Wage-Fringe Benefits

  	
   

  
	
  GUARD II

  	
   

  	
  GS-9*

  	
   

  

 

ý   (3) 52.222-43, Fair Labor
Standards Act and Service Contract Act-Price Adjustment (Multiple Year and
Option Contracts) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

 

o   (4)
52.222-44, Fair Labor Standards Act and Service Contract Act-Price Adjustment (29 U.S.C. 206 and 41 U.S.C. 351, et
seq.).

 

o   (5)
52.222-47, SCA Minimum Wages and Fringe Benefits Applicable to Successor Contract Pursuant to Predecessor Contractor
Collective Bargaining Agreement (CBA) (41 U.S.C. 351, et seq.).

 

(d)           Comptroller General
Examination of Record. The Contractor shall comply with the provisions of this
paragraph (d) if this contract was awarded using other than sealed bid, is in
excess of the simplified acquisition threshold, and does not contain the clause
at 52.215-2, Audit and Records-Negotiation.

 

(1)           The Comptroller
General of the United States, or an authorized representative of the
Comptroller General, shall have access to and right to examine any of the
Contractor’s directly pertinent records involving transactions related to this
contract.

 

* Confidential portions omitted
and filed separately with the Securities and Exchange Commission.

 

70

 

0600-03-60012

 

(2)           The Contractor shall make available at its offices at
all reasonable times the
records, materials, and other evidence for examination, audit, or reproduction,
until 3 years after final payment under this contract or for any shorter period
specified in FAR Subpart 4.7, Contractor Records Retention, of the other
clauses of this contract. If this contract is completely or partially
terminated, the records relating to the work terminated shall be made available
for 3 years after any resulting final termination settlement. Records relating
to appeals under the disputes clause or to litigation or the settlement of
claims arising under or relating to this contract shall be made available until
such appeals, litigation, or claims are finally resolved.

 

(3)           As used in this clause, records include books, documents,
accounting procedures and practices, and other data, regardless of type and
regardless of form. This does not require the Contractor to create or maintain
any record that the Contractor does not maintain in the ordinary course of
business or pursuant to a provision of law.

 

(e)           Notwithstanding the requirements of the clauses in
paragraphs (a),(b),(c) or (d) of this clause, the
Contractor is not required to include any FAR clause, other than those listed
below (and as may be required by an addenda to this paragraph to establish the
reasonableness of prices under Part 15), in a subcontract for commercial items
or commercial components-

 

(1)           52.222-26, Equal Opportunity (E.O. 11246);

 

(2)           52.222-35, Equal Opportunity for Special Disabled
Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (38 U.S.C.
4212);

 

(3)           52.222-36,
Affirmative Action for Workers with Disabilities (29 U.S.C. 793);

 

(4)           552.247-64, Preference for Privately-Owned U.S. Flag
Commercial Vessels (16 U.S.C. 1241) (flow down not required for subcontracts
awarded beginning May 1, 1996); and

 

(5)           52.222-41, Service Contract Act of 1965, As Amended (41
U.S.C. 351, et seq.).

 

* Confidential portions omitted
and filed separately with the Securities and Exchange Commission.

 

71

 

0600-03-60012

 

PART III – CONTRACT
DOCUMENTS, EXHIBITS AND/OR ATTACHMENTS Section E – Contract Documents,
Exhibits and/or Attachments

 

SECTION E
– LIST OF EXHIBITS

 

 

	
  E-l

  	
   

  	
  PERFORMANCE REQUIREMENTS
  SUMMARY

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-2

  	
   

  	
  QUALITY ASSURANCE PLAN

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-3

  	
   

  	
  POST HOURS AND LOCATION

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-4

  	
   

  	
  DESCRIPTION OF TRAINING TO
  BE PROVIDED BY THE GOVERNMENT

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-5

  	
   

  	
  DESCRIPTION OF TRAINING TO
  BE PROVIDED BY THE CONTRACTOR

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-6

  	
   

  	
  SUPERVISORY TRAINING TO BE
  PROVIDED BY THE CONTRACTOR

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-7

  	
   

  	
  CONTRACT GUARD INFORMATION
  MANUAL

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-8

  	
   

  	
  KEY PERSONNEL RESUME

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-9

  	
   

  	
  CONTRACTOR PERFORMANCE
  REVIEW

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-10

  	
   

  	
  STATEMENT OF PERSONAL HISTORY,
  FORM GSA 176

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-11

  	
   

  	
  GSA FORM FD-258

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-12

  	
   

  	
  OPTIONAL FORM 306

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-13

  	
   

  	
  FAIR CREDIT REPORTING ACT
  (FCRA)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-14

  	
   

  	
  GSA FORM 139

  	
   

  

 

72

 

0600-03-60012

 

	
  E-15

  	
   

  	
  GSA Form 3155

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-16

  	
   

  	
  WAGE DETERMINATION NO.
  1994-2003, REV. 20, DATED 05/28/2002

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-17

  	
   

  	
  SSA Form 4072, Contract
  Guard Duty Register

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-18

  	
   

  	
  SSA Form 4077, Building
  Service Contractor Work Report

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-19

  	
   

  	
  SSA Form 31143-U4,
  Incident Alert

  	
   

  

 

73

 

 

	
  AMENDMENT OF
  SOLICITATION/MODIFICATION OF CONTRACT

  	
  1. CONTRACT ID CODE

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  2. AMENDMENT/MODIFICATION
  NO.

  	
  3. EFFECTIVE DATE

  	
  4. REQUISITION/PURCHASE
  REQ.NO.

  	
  5. PROJECT NO. (If applicable)

  
	
  000003

  	
  01/01/2004

  	
  5420-04-0107

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  6. ISSUED BY

  	
  CODE 

  	
   00600

  	
    7. ADMINISTERED
  BY (If other than item 5)

  	
  CODE

  	
  DWADHAMS

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Social Security
  Administration

  	
   

  	
    DONALD WADHAMS

  	
   

  
	
  Office of Acquisition and
  Grants

  	
   

  	
    (410) 965-1284.

  	
   

  
	
  1710 Gwynn Oak Avenue

  	
   

  	
   

  	
   

  
	
  Baltimore MD 21207

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  
	
  8. NAME AND ADDRESS OF
  CONTRACTOR (No., street, county, State and
  ZIP Code)

  	
  ý

  	
  9A. AMENDMENT OF
  SOLICITATION NO.

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  PARAGON SYSTEMS
  INCORPORATED

  	
   

  	
   

  	
   

  
	
  ATTN CHARLES KEATHLEY

  	
   

  	
  9B. DATED (SEE ITEM 11)

  	
   

  
	
  3317 TRIANA BOULEVARD SW

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  HUNTSVILLE 

  	
  AL 35805

  	
  ý

  	
  10A. MODIFICATION OF
  CONTRACT/ORDER NO.

  0600-03-60012

  
	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  10B. DATED (SEE ITEM 13)

  	
   

  
	
  CODE 

  	
  2055337598

  	
  FACILITY CODE

  	
   

  	
  12/24/2002

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
    11. THIS ITEM
  ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  o

  	
  The above numbered
  solicitation is amended as set forth in Item 14. The hour and date specified
  for receipt of Offers 

  	
  o is extended. 

  	
  o is not extended. 

  
	
   

  	
  Offers must acknowledge
  receipt of this amendment prior to the hour and date specified in the
  solicitation or as amended, by one of the following methods: (a) By
  completing Items 8 and 15, and
  returning                                copies
  of the amendment; (b) By acknowledging receipt of this amendment on each copy
  of the offer submitted; or (c) By separate letter or telegram which includes
  a reference to the solicitation and amendment number. FAILURE OF YOUR
  ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF
  OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR
  OFFER. If by virtue of this amendment you desire to change an offer already
  submitted, such change may be made by telegram or letter, provided each
  telegram or letter makes reference to the solicitation and this amendment,
  and is received prior to the opening hour and date specified.

  
	
   

  	
   

  
	
  12. ACCOUNTING AND
  APPROPRIATION DATA (If required.)

  	
  Net
  Increase    $*

  
	
  4005413/2004/2541/2848704/5420-04/0107

  	
   

  	
   

  
	
   

  	
   

  	
   

  
	
  13. THIS ITEM APPLIES ONLY
  TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES
  THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

  
	
   

  
	
  ý

  	
  A.

  	
  THIS CHANGE ORDER IS ISSUED
  PURSUANT TO: (Specify authority)
  THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE
  CONTRACT

  ORDER NO. IN ITEM 10A. 

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
  B.

  	
  THE ABOVE NUMBERED
  CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,

  appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE
  AUTHORITY OF FAR 43.103(b).

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
  C.

  	
  THIS SUPPLEMENTAL AGREEMENT
  IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
  D.

  	
  OTHER (Specify type of modification and authority)

  	
   

  	
   

  
	
  ý

  	
  Exercise Option - FAR
  52.217-9 Option to Extend the Term of the Contract

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  E. IMPORTANT: 

  	
  Contractor

  	
  ý is not

  	
  o  is required to sign this document and
  return                           copies
  to the issuing office.

  
	
   

  	
   

  	
   

  	
   

  
	
  14. DESCRIPTION OF
  AMENDMENT/MODIFICATION (Organized by UCF
  section headings, including solicitation/contract subject matter where
  feasible.)

  
	
   

  
	
  Tax ID
  Number:     630937443

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  The above referenced
  contract for Armed Guard Services at SEPSC is hereby modified to: Exercise
  Option Period I thereby extending the performance period through December 31,
  2004; fund the period from January 1, 2004 through January 31, 2004; and
  incorporate the most current Department of Labor General Wage Rate
  determination for the Birmingham area.

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  PRICING FOR OPTION YEAR I
  (1/1/04 - 12/31/04) remains as specified in the contract schedule until such
  time as a service contract act adjustment in accordance with FAR Clause

  52.223-43 Fair Labor Standards Act and Service Contract Act-Price Adjustment
  (Multiple Year and Option Contracts) is negotiated and an appropriate
  contract modifiation is executed.

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Continued ...

  	
   

  	
   

  
	
  Except as provided herein,
  all Items and conditions of the document referenced in Item 9A or 10A, as
  heretofore changed, remains unchanged and in full force and effect

  
	
   

  
	
  15A. NAME AND TITLE OF
  SIGNER (Type or print)

  	
  16A. NAME AND TITLE OF
  CONTRACTING OFFICER (Type or print)

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
  DONALD WADHAMS

  	
   

  
	
  15B. CONTRACTOR/OFFEROR

  	
  15C. DATE SIGNED

  	
  16B. UNITED STATES OF
  AMERICA

  	
  16C. DATE SIGNED

  
	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  /s/
  Donald Wadhams

  	
  12/23/2003

  
	
  (Signature of person authorized to sign)

  	
   

  	
  (Signature of Contracting Officer)

  	
   

  
	
   

  	
   

  
	
  7540-01-152-8070

  	
   

  	
  STANDARD FORM 30 (REV
  10:?3)

  
	
  [ILLEGIBLE] edition
  unusable

  	
   

  	
  Prescribed by GSA

  
	
   

  	
   

  	
  FAR (48 CFR) 53 243

  
																								

 

* Confidential portions omitted
and filed separately with the Securities and Exchange Commission.

 

74

 

 

	
  CONTINUATION SHEET

  	
   

  	
  REFERENCE NO. OF DOCUMENT BEING CONTINUED

  
	
   

  	
  0600-03-60012/000003

  

 

	
  NAME OF OFFEROR OR CONTRACTOR

  	
   

  	
   

  
	
  PARAGON SYSTEMS INCORPORATED

  	
   

  	
   

  

 

	
  ITEM NO.

  	
   

  	
  SUPPLIES/SERVICES

  	
   

  	
  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  AMOUT

  	
   

  
	
  (A)

  	
   

  	
  (B)

  	
   

  	
  (C)

  	
   

  	
  (D)

  	
   

  	
  (E)

  	
   

  	
  (F)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  FOB: Destination

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Discount Terms:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Net 30

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Period of Performance: 01/01/2004 to 12/31/2004

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Delivery Location Code:  0025A

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Social Security Administration

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Fiscal & Building Management

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Southeastern PSC

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  2001 12th Avenue North

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Birmingham AL 35285

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  0006

  	
   

  	
  Basic Guard Services (Item A-2)

  	
   

  	
  1.00

  	
   

  	
  MO

  	
   

  	
  *

  	
   

  	
  *

  	
   

  
	
   

  	
   

  	
  Obligated Amount: $*

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  0007

  	
   

  	
  Additional Services: Supervisory

  	
   

  	
  100.00

  	
   

  	
  HR

  	
   

  	
  *

  	
   

  	
  *

  	
   

  
	
   

  	
   

  	
  Obligated Amount: $*

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Supr. hrs @* hrs M-F, 80 hrs Sat & Sun

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  0008

  	
   

  	
  Additional Services: Non-Supervisory

  	
   

  	
  100.00

  	
   

  	
  HR

  	
   

  	
  *

  	
   

  	
  *

  	
   

  
	
   

  	
   

  	
  Obligated Amount: $*

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Non-Supr. hrs @ $* 20 hrs M-F, 80 hrs Sat & Sun

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Vendor:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Paragon Systems, Inc.

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  3317 Triana Boulevard SW

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Huntsville, AL 35805

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  FY 04 FUNDING FOR OPTION YEAR IV IS HEREBY PROVIDED
  AS FOLLOWS:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  As a result of this modification, the contract is
  funded in the amount of $*.

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Total funding provided to date is as follows:

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Base Year (1/1/03 - 12/31/03):

  	
  $*

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Option Year I (1/1/04 - 12/31/04):

  	
  $*

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Total Contract:

  	
  $*

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  As a result of this modification, the total contract
  value increases from $* by $* to $*.

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Continued ...

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  OPTIONAL FORM 336 (4-?5)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Sponsored by GSA

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  FAR (48 CFR) 53 110

  	
   

  

 

* Confidential portions omitted
and filed separately with the Securities and Exchange Commission.

 

75

 

	
  CONTINUATION SHEET

  	
   

  	
  REFERENCE NO. OF DOCUMENT BEING CONTINUED

  
	
   

  	
  0600-03-60012/000003

  

 

	
  NAME OF OFFEROR OR CONTRACTOR

  	
   

  	
   

  
	
  PARAGON SYSTEMS INCORPORATED

  	
   

  	
   

  

 

	
  ITEM NO.

  	
   

  	
  SUPPLIES/SERVICES

  	
   

  	
  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  AMOUT

  	
   

  
	
  (A)

  	
   

  	
  (B)

  	
   

  	
  (C)

  	
   

  	
  (D)

  	
   

  	
  (E)

  	
   

  	
  (F)

  	
   

  
	
   

  	
   

  	
  This modification incorporates attached Department
  of Labor Wage Rate Determination 1994-2003, Revision 22 dated 08/11/2003.

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FIXCAL
  YEAR (APR 1984)

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Funds are not presently available for performance
  under this contract beyond January 31, 2004. The Government’s obligation for
  performance of this contract beyond that date is contingent upon the
  availability of appropriated funds from which payment for contract purposes
  can be made. No legal liability on the part of the Government for any payment
  may arise for performance under this contract beyond January 31, 2004 until
  funds are made available to the Contracting Officer for performance and until
  the Contractor receives notice of availability, to be confirmed in writing by
  the Contracting Officer.

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  OPTIONAL FORM 336 (4-?5)

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  Sponsored by GSA

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  FAR (48 CFR) 53 110

  	
   

  

 

 

76Exhibit
10.53

 

	
  SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

  	
  1

  	
  REQUISITION NO

  	
   

  	
   

  
	
  OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

  	
   

  	
  0914-03-8001

  	
   

  	
   

  
	
   

  
	
  2 

  	
  CONTRACT NO

  	
  3

  	
  AWARD/EFFECTIVE DATE

  	
   

  	
  4 ORDER NO

  	
   

  	
  5 

  	
  SOLICITATION NO

  	
   

  	
  6

  	
  SOLICITATION ISSUE DATE

  
	
   

  	
  0600-03-60006

  	
   

  	
  December 9, 2002

  	
   

  	
   

  	
   

  	
   

  	
  SSA-RFP-02-0510

  	
   

  	
   

  	
  07/31/02

  
	
   

  
	
  7. FOR SOLICITATION INFORMATION CALL

  	
  a. NAME

  Stephen
  Slaughter

  	
   

  	
  b.

  	
  TELEPHONE NUMBER (No collect calls)

  (410) 965-9533

  	
   

  	
  8

  	
  OFFER DUE DATE LOCAL TIME

  3:00 PM on 09/05/02

  
	
   

  
																

 

	
  9 ISSUED BY

  

  Social Security Administration

  Office of Acquisition & Grants

  1710 Gwynn Oak Avenue

  Baltimore, MD 21207

   

  	
   

  	
  CODE

  	
   

  	
   

  	
  10.  THIS ACQUISITION IS 100%
  SET ASIDE FOR SMALL BUSINESS

  o UNRESTRICTED

  o SMALL
  DISADVANTAGED BUSINESS

  ý 8(A)

   

  NAICS 561612

  SIZE STD. $10.6 million

  	
   

  	
  11 DELIVERY FOR FOB
  DESTINATION UNLESS BLOCK IS MARKED

  o SEE
  SCHEDULE

  	
   

  	
  12 DISCOUNT TERMS

   

   

  Net 30 days

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
  o 13a  THIS CONTRACT IS A RATED ORDER

  UNDER DPAS (15 CFR 700)

  
	
   

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
  13b  RATING

  	
   

  	
   

  
	
   

  	
   

  	
   

  	
  14       METHOD OF SOLICITATION

  
	
   

  	
   

  	
   

  	
   

  	
  o RFQ

  	
  IFB o

  	
  RFP ý

  
	
   

  
	
  15  DELIVER TO

  	
   

  	
   

  	
  CODE

  	
   

  	
   

  	
  16. ADMINISTERED BY

  	
   

  	
  CODE

  	
   

  	
   

  
	
  See
  Section C-4.2

  	
   

  	
   

  	
   

  	
   

  	
  SOCIAL SECURITY
  ADMINISTRATION

  OFFICE OF ACQUISITIONS & GRANTS

  1710 GWYNN OAK AVENUE BALTIMORE, MARYLAND 31207

  
	
   

  
	
   

  
	
  17a 

  	
  CONTRACTOR/OFFEROR

  	
  CODE

  	
   

  	
  FACILITY

  CODE

  	
   

  	
   

  	
  18a. PAYMENT WILL BE MADE
  BY

  	
   

  	
  CODE

  	
   

  	
   

  
	
  Paragon Systems Inc.

  3317 Triana Blvd., SW

  Huntsville, AL 35805

  TIN: 63-093-7443

  	
   

  	
   

  	
   

  	
   

  	
  SSA,
  Office of Finance

  P.O. Box 47

  Baltimore, Maryland 21235-0047

  	
   

  	
   

  	
   

  	
   

  
	
  Telephone #: (256)
  533-7598  DUNS #: 175357672

  
	
   

  
	
  o 17b.  CHECK IF REMITTANCE IS DIFFERENT AND PUT
  SUCH ADDRESS IN OFFER

  	
   

  	
  18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK IS
  CHECKED o SEE ADDENDUM

  
	
   

  
	
  19.

  ITEM NO.

  	
   

  	
  20.

  SCHEDULE OF SUPPLIES/SERVICES

  	
   

  	
  21.

  QUANTITY

  	
   

  	
  22.

  UNIT

  	
   

  	
  23.

  UNIT PRICE

  	
   

  	
  24.

  AMOUNT

  
	
   

  	
   

  	
  Armed/Unarmed Security
  Guard Services at the SSA National Computer Center and at the SSA Security
  West Building in Woodlawn, MD.

  	
   

  	
   

  	
   

  	
   

  	
   

  	
  See Section A For Pricing
  Information

  	
   

  	
  See Section A For Pricing
  Information

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  (Attach Additional Sheets as Necessary)

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  
	
  25. ACCOUNTING AND
  APPROPRIATION DATA

  APPR: 2838704  CAN: 4000914  O.C.: 2541

  	
   

  	
  26 TOTAL AWARD AMOUNT (For Govt. Use Only)

  
	
   

  
	
  o 27a  SOLICITATION INCORPORATES BY REFERENCE FAR
  52.212-1,

  52-212-4, FAR 52.212-3, 52-212-5 ARE ATTACHED.  ADDENDA 
  

  	
  o ARE

  	
  o ARE NOT
  ATTACHED

  
	
  ý 27b.
  CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 52.212-5
  IS ATTACHED.  ADDENDA

  	
  ý ARE

  	
  o ARE NOT
  ATTACHED

  
	
   

  
	
  28 ý    CONTRACTOR IS REQUIRED TO SIGN THIS
  DOCUMENT  AND RETURN 3 COPIES TO
  ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH
  OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE
  TERMS AND CONDITIONS HEREIN.

  	
  29 o    AWARD OF CONTRACT. REFERENCE
            OFFER DATED
              YOUR OFFER
  ON SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET
  FORTH HEREIN IS ACCEPTED AS TO ITEMS

  
	
   

  
	
  30a   SIGNATURE OF OFFEROR/CONTRACTOR

  	
  31a UNITED STATES OF AMERICA (SIGNATURE
  OF CONTRACTING OFFICER)

  
	
   

  	
  /s/ Charles Keathley

  	
   

  	
   

  	
         /s/
  Joseph Tanzi

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  30b NAME AND TITLE OF SIGNER (TYPE OR PRINT)

  	
  30c DATE SIGNED

  	
  31b    NAME OF CONTRACTING
  OFFICER (TYPE OF PRINT)

  	
  31c DATE SIGNED

  
	
   

  	
  Charles Keathley, President

  	
   

  	
  12/4/02

  	
   

  	
  Joseph Tanzi

  	
   

  	
  12/4/2002

  
	
   

  
	
  32a QUANTITY IN COLUMN 21 HAS
  BEEN

  	
  33 SHIP NUMBER

  	
  34 VOUCHER NUMBER

  	
  35   AMOUNT VERIFIED CORRECT
  FOR

  
	
  o RECEIVED

  	
  o INSPECTED

  	
  o

  	
  ACCEPTED, AND CONFORMS TO
  THE CONTRACT, EXCEPT AS NOTED

  	
   

  
	
  o PARTIAL

  
	
  o FINAL

  
	
   

  
	
  32b SIGNATURE OF AUTHORIZED
  GOVT REPRESENTATIVE

  	
  32c DATE

  	
  36 PAYMENT

  	
  37   CHECK NUMBER

  
	
   

  	
   

  	
   

  
	
   

  	
   

  	
  o COMPLETE

  	
  o PARTIAL

  	
  o FINAL

  	
   

  
	
   

  	
   

  	
   

  
	
  38 S/R ACCOUNT NO

  	
  39 S/R VOUCHER NO

  	
  40 PAID BY

  
	
   

  	
  42a RECEIVED BY (Print)

  
	
  41a
  I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

  	
  42b RECEIVED AT (Location)

  
	
   

  	
   

  
	
  41b SIGNATURE AND TITLE OF
  CERTIFYING OFFICER

  	
  41c DATE

  	
  42c DATE REC’D (YY/MM/DD)

  	
  42d TOTAL CONTAINERS

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  AUTHORIZED FOR LOCAL
  REPRODUCTION

  	
  SEE REVERSE FOR OMB CONTROL

  	
  STANDARD
  FORM 1449 (10-95)

   

  
																																																										

 

 

	
  0600-03-60006

  	
  5

  

 

SECTION A
— PRICES/COSTS

 

A-1         SUPPLIES/SERVICES

 

The contractor shall furnish all necessary,
management, supervision, manpower, materials, supplies and equipment, except as
may be otherwise specified herein, and shall plan, schedule, coordinate and
assure effective performance of all services described herein. The contractor
shall be required to provide armed and unarmed guard services at the SSA
National Computer Center Building and the Security West Building in Woodlawn,
MD and in accordance with Section B, Statement of Work and the applicable
attachments and exhibits in Section E.

 

The basic period of performance of this
contract shall be effective 45 days after the contract award date.

 

A-2         PRICES — PHASE-IN PERIOD

 

December 9, 2002 through
January 22, 2003.

 

	
  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL PRICE

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  45

  	
   

  	
  Calendar Days

  	
   

  	
  *

  (rounded off)

  	
   

  	
  *

  

 

A-3         PRICES — BASE YEAR

 

January 23, 2003 through
January 22, 2004.

 

a. Guard Services — Monthly Rate

 

	
  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL PRICE

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Twelve (12)

  	
   

  	
  Months

  	
   

  	
  *

  (rounded off)

  	
   

  	
  *

  

 

b. Optional Additional Services (See
Section B)

 

	
  CATEGORY

  	
   

  	
  ESTIMATED

  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL PRICE

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  300

  	
   

  	
  Hours

  	
   

  	
  *

  (rounded off)

  	
   

  	
  *

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Productive

  	
   

  	
  1,600

  	
   

  	
  Hours

  	
   

  	
  *

  (rounded off)

  	
   

  	
  *

  

 

* Confidential portions omitted
and filed separately with the Securities and Exchange Commission.

 

 

	
  0600-03-60006

  	
  6

  

 

A-4         PRICES — OPTION PERIOD I (if exercised)

 

January 23, 2004 through
January 22, 2005.

 

a. 
Guard Services — Monthly Rate

 

	
  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL PRICE

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Twelve (12)

  	
   

  	
  Months

  	
   

  	
  *

  (rounded off)

  	
   

  	
  *

  

 

b. Optional Additional Services (See
Section B)

 

	
  CATEGORY

  	
   

  	
  ESTIMATED

  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL PRICE

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  300

  	
   

  	
  Hours

  	
   

  	
  *

  (rounded off)

  	
   

  	
  *

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Productive

  	
   

  	
  1,600

  	
   

  	
  Hours

  	
   

  	
  *

  	
   

  	
  *

  

 

A-5         PRICES
— OPTION PERIOD II (if exercised)

 

January 23, 2005 through
January 22, 2006.

 

a. Guard Services — Monthly Rate

 

	
  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL PRICE

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Twelve (12)

  	
   

  	
  Months

  	
   

  	
  *

  	
   

  	
  *

  

 

b. Optional Additional Services (See
Section B)

 

	
  CATEGORY

  	
   

  	
  ESTIMATED

  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL PRICE

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  300

  	
   

  	
  Hours

  	
   

  	
  *

  (rounded off)

  	
   

  	
  *

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Productive

  	
   

  	
  1,600

  	
   

  	
  Hours

  	
   

  	
  *

  (rounded off)

  	
   

  	
  *

  

 

* Confidential portions omitted
and filed separately with the Securities and Exchange Commission.

 

 

	
  0600-03-60006

  	
  7

  

 

A-6         PRICES
— OPTION PERIOD III (if exercised)

 

January 23, 2006 through January 22, 2007.

 

a. Guard Services — Monthly Rate

 

	
  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL PRICE

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Twelve (12)

  	
   

  	
  Months

  	
   

  	
  *

  	
   

  	
  *

  

 

b. Optional Additional Services (See Section B)

 

	
  CATEGORY

  	
   

  	
  ESTIMATED

  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL PRICE

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  300

  	
   

  	
  Hours

  	
   

  	
  *

  (rounded off)

  	
   

  	
  *

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Productive

  	
   

  	
  1,600

  	
   

  	
  Hours

  	
   

  	
  *

  	
   

  	
  *

  

 

A-7         PRICES — OPTION PERIOD IV (if exercised)

 

January 23,
2007 through January 22, 2008.

 

a.
Guard Services — Monthly Rate

 

	
  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL PRICE

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Twelve (12)

  	
   

  	
  Months

  	
   

  	
  *

  	
   

  	
  *

  

 

b.
Optional Additional Services (See Section B)

 

	
  CATEGORY

  	
   

  	
  ESTIMATED

  QUANTITY

  	
   

  	
  UNIT

  	
   

  	
  UNIT PRICE

  	
   

  	
  TOTAL PRICE

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Supervisory

  	
   

  	
  300

  	
   

  	
  Hours

  	
   

  	
  *

  	
   

  	
  *

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Productive

  	
   

  	
  1,600

  	
   

  	
  Hours

  	
   

  	
  *

  	
   

  	
  *

  

 

* Confidential portions omitted
and filed separately with the Securities and Exchange Commission.

 

 

	
  Computer
  Generated

  CFR) 53.212

  	
   

  	
  NUMBER
  AND PAPERWORK BURDEN STATEMENT

  	
   

  	
  Prescribed
  by GSA - FAR (48

  

 

	
  Public
  reporting burden for this collection of information is estimated to average
  45 minutes per response, including the time for reviewing instructions,
  searching existing data sources, gathering and maintaining the data needed,
  and completing and reviewing the collection of information. Send comments
  regarding this burden estimate or any other aspect of this collection of
  information, including suggestions for reducing this burden, to the FAR
  Secretariat (VRS), Office of Federal Acquisition Policy, GSA, Washington, DC
  20405.

  	
  OMB
  No.:

  Expires:

  	
  9000-?

  09/30/?

  

 

 

	
  0600-03-60006

  	
  2

  

 

	
  LIST OF PARTS, SECTIONS AND ADDENDA

  	
   

  
	
   

  	
   

  
	
  PART I

  	
  —

  	
  ADDENDUM
  TO STANDARD FORM 1449

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  SECTION A

  	
  —

  	
  PRICES/COSTS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  SECTION B

  	
  —

  	
  DESCRIPTION OF SUPPLIES OR SERVICES — STATEMENT
  OF WORK

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  PART
  II

  	
  —

  	
  CONTRACT CLAUSES AND TERMS AND CONDITIONS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  SECTION C

  	
  —

  	
  ADDENDUM TO FAR CLAUSE 52.212-4, CONTRACT
  TERMS AND CONDITIONS — COMMERCIAL ITEMS (FEE 2002) ; REVISIONS TO PARAGRAPHS
  IN 52.212-4; 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEE 1998) ;
  ADDITIONAL FAR CLAUSES INCORPORATED BY FULL TEXT AND ADDITIONAL
  AGENCY-SPECIFIC TERMS AND CONDITIONS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  SECTION D

  	
  —

  	
  FAR CLAUSE 52.212-5, CONTRACT TERMS AND
  CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS — COMMERCIAL
  ITEMS. (MAY 2002)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  PART III

  	
  —

  	
  CONTRACT DOCUMENTS, EXHIBITS AND/OR ATTACHMENTS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  SECTION E

  	
  —

  	
  CONTRACT DOCUMENTS, EXHIBITS AND/OR
  ATTACHMENTS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  PART IV

  	
  —

  	
  SOLICITATION PROVISIONS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  SECTION F

  	
  —

  	
  FAR PROVISION 52.212-3,
  OFFEROR REPRESENTATIONS AND CERTIFICATIONS — COMMERCIAL ITEMS.  (JULY 2002) AND ADDENDUM TO FAR
  PROVISION 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS — COMMERCIAL
  ITEMS. (JULY 2002)

  	
   

  

 

 

	
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PART I — ADDENDUM TO STANDARD FORM 1449

 

In accordance with Federal
Acquisition (FAR) 12.302 and 12.303, this addendum to the Standard Form (SF)
1449 provides for continuation of the schedule and description of the supplies/service
to be acquired.

 

 

	
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SECTION A  —
PRICES/COSTS

 

A-l           SUPPLIES/SERVICES

 

A-2          PRICES — PHASE-IN PERIOD

 

A-3          PRICES — BASE YEAR

 

A-4          PRICES — OPTION PERIOD I

 

A-5          PRICES — OPTION PERIOD II

 

A-6          PRICES — OPTION PERIOD III

 

A-7          PRICES — OPTION PERIOD IV

 

 

	
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SECTION B — DESCRIPTION OF SUPPLIES OR SERVICES
—STATEMENT OF WORK

 

	
  B-l

  	
  GENERAL OBJECTIVE

  
	
   

  	
   

  
	
  B-2

  	
  GENERAL REQUIREMENTS

  
	
   

  	
   

  
	
  B-3

  	
  WORK REQUIREMENTS

  
	
   

  	
   

  
	
  B-4

  	
  CONTRACTOR STAFFING
  REQUIREMENTS

  
	
   

  	
   

  
	
  B-5

  	
  RELIEF AND LUNCH BREAKS

  
	
   

  	
   

  
	
  B-6

  	
  TRAINING

  
	
   

  	
   

  
	
  B-7

  	
  PERMITS, LICENSES,
  CLEARANCES AND QUALIFICATIONS

  
	
   

  	
   

  
	
  B-8

  	
  GOVERNMENT PROVIDED
  MATERIAL AND GUIDANCE, INSTRUCTIONS, AND REGULATIONS

  
	
   

  	
   

  
	
  B-9

  	
  CONTRACTOR PROVIDED
  UNIFORMS, EQUIPMENT AND SUPPLEMENTAL EQUIPMENT

  
	
   

  	
   

  
	
  B-10

  	
  OTHER CONTRACTOR
  RESPONSIBILITIES

  
	
   

  	
   

  
	
  B-11

  	
  CONTRACTOR QUALITY CONTROL

  
	
   

  	
   

  
	
  B-12

  	
  GOVERNMENT-PROVIDED
  QUALITY ASSURANCE

  
	
   

  	
   

  
	
  B-13

  	
  CONTRACTOR START-UP REVIEW

  
	
   

  	
   

  
	
  B-14

  	
  CONTRACTOR PERFORMANCE
  REVIEWS AND REPORTS

  

 

 

	
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SECTION B - DESCRIPTION OF SUPPLIES OR SERVICES
— STATEMENT OF WORK

 

B-l         GENERAL OBJECTIVE

 

The
objective of this contract is to acquire armed/unarmed security guard services
to protect people and property at the Social Security Administration (SSA)
National Computer Center Building and the Security West Building in Woodlawn,
MD at the locations set forth in Section E-l.  The contractor must maintain a secure
environment in which citizens and Government employees can conduct business
with confidence.

 

B-2         GENERAL REQUIREMENTS

 

a.             The contractor shall furnish all management,
supervision, qualified guard force personnel, materials, equipment necessary to
provide armed/unarmed guard services in accordance with the requirements
specified herein.

 

b.             Qualified Guard Force Personnel: Those personnel
meeting all uniform, appearance, standards of conduct, security, requirements
for handling of firearms, training requirements, and other personnel
qualifications set forth herein or as required by the Federal Government, State
of Maryland and standards of professional security firms.

 

c.             All guard force personnel shall: deter and
report damage, pilferage, removal, misuse, larceny, theft, or other improper or
unlawful threats to, or disposition of, Government or personal property;
discover and detain persons attempting to gain unauthorized access to the
property or secured areas; be in full uniform and ready to begin work promptly
at the start of their shift; and, remain on the job in full uniform until the
end of the full tour of duty.  Contractor
personnel must be present during the hours specified in Section E-l for
each post.

 

 

	
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B-3         WORK REQUIREMENTS

 

a .            Typical Duties

 

Services shall be as
prescribed, but not limited to the Contract Guard Information Manual (CGIM),
Chapter 2, 2.2, revised April 2001.

 

NOTE:  Only those personnel trained on the proper
operation of the x-ray equipment may be assigned to this post.  The contractor shall provide training on this
equipment.

 

b.             Service During Emergencies and Civil
Disturbances

 

Services shall be as
prescribed, but not limited to the Contract Guard Information Manual (CGIM),
Chapter 2, 2.2., revised April 2001. 
No additional cost shall be charged to the Government for the diversion,
and the contractor shall not be penalized for the normal daily work not done
which was otherwise scheduled.  Incidents
of this nature shall be reported in accordance with procedures outlined in the
Officer’s Duty Book.  As soon as the
emergency is resolved, the contract employees should return to their assigned
posts and duties.

 

c.             Additional Services

 

The contractor shall provide
additional productive and supervisory services hours when ordered by the
Government Project Officer (GPO) or Alternate Government Project Officer (AGPO)
in the absence of the GPO.  Under no
circumstances are orders to be accepted from persons other than the GPO or the
AGPO. These hours are specified in paragraphs A-3 (b) , A-4 (b) , A-5 (b) , A-6
(b) and A-7 (b) above. SSA Form 4062-U2 shall be utilized by the Government to
institute any work under this provision. 
Verbal orders may be issued in the event of an emergency with written
confirmation within five (5) calendar days from the date of the verbal
order.  The contractor shall bill the
additional services as a separate line item on its monthly invoice. Invoices
shall clearly detail the additional services performed.  These hours shall be provided on an “as
required

 

 

	
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basis” not to exceed 1,600
hours per year for productive and not to exceed 300 hours per year for
supervisory.  Any unused portions of
these person hours shall not accumulate from one year to the next.  At any time during each of the five (5)
contractual periods, the Government may add additional productive and/or
supervisory services hours to the hours already allotted in the contract. These
additional services hours shall be added to the contract by the execution of a
bilateral modification to the contract.

 

d.             Health and Physical Fitness Requirements

 

1.             General Physical Requirements: 
Guard services employees shall pass a physical examination given by a
licensed physician or health care professional prior to assignment to the
contract and every two (2) years thereafter. 
The completed Standard Form 78-110, Certificate of Medical Examinations,
shall be made available to the GPO for review. 
All employees shall be in good general health without physical defects
or abnormalities that would interfere with performance of duties.  Each guard services employee shall be able to
endure pursuit that may be on foot, require running, jumping, climbing, and/or
crawling, followed by physical contact to overpower the violator as necessary.

 

2.             Diseases:  Individuals shall have no
established medical history or medical diagnosis of epilepsy or diabetes, or,
where such a condition exists, the individual shall provide medical evidence
that the condition can be controlled with proper medication so that the
individual will not lapse into a coma or unconscious state while performing
assigned guard services duties.  Employees
shall be free from any communicable diseases.

 

3.             Vision:  They shall possess binocular
vision, correctable to 20/20 (Snellen), and shall not be color-blind.

 

4.             Hearing:  They shall be capable of
hearing ordinary conversation at 20 feet and whispered conversations at 10 feet
without benefit of artificial hearing devices.

 

 

	
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5.             Drug Screening: The contractor shall ensure that all
employees are drug free.  Drug testing is
at the expense of the contractor.  All
security personnel must pass a chemical test and analysis for the detection of
the illegal use of drugs prior to being assigned to the contract.  All test results shall be provided to the GPO
prior to entry on duty. The methodology utilized to conduct 100% annual testing
shall be determined by the contractor. The contractor shall immediately remove
all officers from the contract with a positive drug test result.

 

In
addition, once a year the contractor shall randomly test and analyze all
contract guard personnel for the detection of illegal use of drugs for the
duration of the contract.  All test
results shall be made available to the Government upon request.

 

B-4         CONTRACTOR STAFFING REQUIREMENTS

 

The contractor shall provide
and retain all qualified personnel necessary to accomplish all requirements of
this contract.  Contractor provided
personnel for this contract site must not be removed or diverted from the
contract site without authorization of the CO or GPO.  Utilizing the personnel necessary, the
contractor shall provide the following support services:

 

a.             Contract Manager: The contractor shall provide a Key Personnel
Resume (see Section E-4) with the name, telephone number and address of
the contract manager, in writing, to the GPO within seven (7) calendar days
after award of the contract.  The term
“Contract Manager” means a person, designated in writing by the contractor, who
has complete
authority to act for the contractor during the term of the contract.

 

The
contract manager shall have the authority to accept notices of billing
adjustments, inspection reports and all other correspondence on behalf of the
contractor. The duties of the contract manager shall not be performed by
uniformed employees.

 

 

	
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b.             Project Manager:  The
contractor shall provide a Key Personnel Resume(s) (see Section E-4) with
the name, telephone number and address of the Project Manager, in writing, to
the GPO within seven (7) calendar days after the date of contract award.  The Government shall approve the project
manager.  The term “Project Manager”
means a person designated in writing by the contractor who has complete  authority to
act for the contractor on a day-to-day basis at the work site.  The project manager shall not simultaneously
perform the duties of other supervisory and/or productive officers under the
terms of this contract.  This post shall
be unarmed.

 

c.             NCC Site Manager:  The
contractor shall provide a Key Personnel Resume(s) (see Section E-4) with
the name, telephone number and address of the Site Manager, in writing to the
GPO within seven (7) calendar days after the date of contract award.  The term “Site Manager” means a person
designated in writing by the contractor who has complete  authority to act for the
project manager on a day-to-day basis at the NCC.  The Government shall approve the site
manager.  The site manager is assigned to
the NCC and shall work a varied schedule to provide supervision and
inspection of all shifts at the NCC.  The
GPO must be notified in writing of anticipated absences from the NCC. The site
manager is not assigned to the SW site. Therefore, any time spent at this site
will be limited and monitored by the GPO, The alternate site manager must be
identified in writing to the GPO.  This
post shall be unarmed.

 

d.             Shift and Line Supervisors:  The
contractor shall provide a Key Personnel Resume(s) (see Section E-4) and a
record of completion of supervisory training with the names, telephone numbers
and addresses of each of the supervisors, in writing, to the GPO within seven
(7) calendar days after award of the contract for review and approval by the
GPO.

 

Supervisors
shall be individuals of integrity who display a mature attitude and exercise
good judgment. Each supervisor must have a background with a minimum of two (2)
years of experience in field supervision (civilian community law enforcement,
military service law enforcement, or security, commercial or industrial

 

 

	
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guard
service security).  The contractor shall
have the prerogative of requesting the approval of an employee without two (2)
years of supervisory experience if the contractor can provide sufficient
documentation to support his selection. 
The contractor is responsible to verify that the individuals meet the above
requirements.

 

Any
reports of a site manager and/or supervisor not performing his/her duties as
specified in this contract will be brought to the attention of the project
manager by the GPO.  It will be the
responsibility of the project manager to assure that the performance is brought
up to the standards set forth in the contract. However, it is expected as part
of the contractor’s quality control operations that this would be immediately
corrected by the contractor with the contractor notifying the GPO that the
deficiencies have been corrected.

 

e.             Emergency Command Control Center (ECCC) and
the Security West Control
Center (SWCC) Personnel: The
contractor shall provide a Key Personnel Resume(s) (see Section E-4) with
the names, telephone numbers and addresses of each of the supervisors, in
writing, to the GPO within seven (7) calendar days after award of the contract.

 

The
contractor shall provide supervisory personnel who have computer skills, the
ability to manipulate onscreen data and the programs running the system, basic
knowledge of physical security monitoring devices, radio dispatching and
telephone communication proficiency, and the ability to make decisions then
communicate/interact, with other security personnel during crisis situations.

 

All
personnel selected for this position must attend a thirty (30) day on-the-job
training in the ECCC and the SWCC. After thirty (30) days the individual must
pass a test given by the contractor (test must be approved by the GPO) with a
score of 70%.  The training
for this position, including on-the-job training, is at the expense of the
contractor.  The applicant’s
name along with the test should be submitted to the GPO for

 

 

	
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approval
before the employee is assigned to the ECCC and the SWCC.  The basis for approval will be the
contractor’s compliance with the control center operations.  This is an unarmed
operation.

 

Based on the critical and sensitive nature of the ECCC and
SWCC operations, all persons at all times assigned to the ECCC and the SWCC
shall be at supervisory levels.  All
personnel selected for this position must have already acquired the necessary
computer operating experience to perform all of the requirements with only very
minimal on-the-job training.

 

Upon
receipt of the resumes, the GPO will review and analyze the contractor’s
selections for the positions of contract manager, project manager, site
manager, shift and line supervisors and ECCC and SWCC personnel and will
provide comments to the contractor as appropriate.

 

f.              Minimum Personnel Qualifications:  In
the performance of the contract, the contractor certifies that each employee
has the education and security requirements. All contractor employees must be a
United States citizen, a minimum of twenty-one (21) years of age (age
requirements may be waived for veterans of military service and for active
military personnel) and possess a high school education or equivalency (GED)
and have two (2) years of related work experience (any type of military service
which may be credited toward meeting the requirements or two (2) years of
education at a residence school or any combination of education and experience
totaling two (2) years.   Each employee
prior to working on the contract must, at a minimum, have the required knowledge/education/experience
to:

 

1.             Be able to read and understand written and
verbal instructions.

 

2.             Write reports in a legible, clear, concise
and complete manner.

 

3.             Meet and deal with the general public,

 

4.             Maintain poise and self-control under stress.

 

5.             Have a favorable suitability determination
issued by the Government.

 

 

	
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B-5         RELIEF AND LUNCH BREAKS

 

a.             The contractor shall comply with all federal,
state and local regulation standards with regard to employee breaks.  Posts described as “roving patrol” do not require
replacement personnel to cover breaks. 
For other posts requiring coverage during breaks, relief personnel are
required and shall be used to provide such coverage.  The duties of all guard posts require that a
security guard not leave his/her assigned post until properly relieved.

 

b.             The relief guard will sign SSA Form 4072 on each post for all relief breaks.

 

c.             The costs to cover relief and lunch breaks
for the productive guards are included in the contract price.

 

IMPORTANT NOTE: Failure by the contractor
to furnish required relief breaks to the guard force shall be considered to be
a material breach of contract and may result in termination for default.

 

B-6          TRAINING

 

a.             General

 

To be eligible to perform under this contract, each contract employee
(including supervisory and replacement employees) shall meet the training
requirement specified below.  Those
officers and supervisors absent from a SSA security guard service contract for
one (1) year or more as well as transfers from other contracts not having this
requirement, must receive refresher training as well as meeting all testing
requirements.  All contractor provided training is at the expense of the contractor.

 

 

	
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b.             Contractor Provided Training

 

Prior to contract employees being assigned to this contract, the
contractor shall develop and provide a basic instruction and training plan with
the information contained in the CGIM dated April 2001 and as specified in
Section E-2. These instructions shall also include the following: The
contractor shall provide a copy of the training plan to the GPO no later than
fifteen (15) calendar days after award of the contract.  The contractor shall provide a copy of the
training completion report to the GPO for each officer prior to the officer
being assigned to this contract.  The
training completion report shall list all subjects and the number of hours
dedicated to each subject.  The
contractor’s training instructor shall certify this training completion report.

 

Contractor provided training shall be taught by person(s) who are
certified as being qualified to instruct or teach the specified subjects or
topics required.  Certification to
instruct the specified subjects shall be in the form of a certificate issued by
an accredited institution of learning (school, college, university, etc.), a
government (Federal, State, County, etc.), or by documentation that the person
instructing has sufficient authoritative, practical and current knowledge.  Copies of the instructor’s certification and
documentation will be submitted to the GPO upon request. Classroom space for
formal, contractor-provided training shall be provided by the contractor.  Government space will not be authorized for
contractor-provided training. Classrooms should be within a 50 mile radius of
the government site.  All personnel,
material and equipment necessary to provide the training described in Section.
E-2 shall be provided by the contractor.

 

The Government reserves the right to inspect/monitor/critique all
contractor-provided training and the training facility.

 

c.             Armed
Security Guard Training Requirements

 

The contractor shall provide firearms training necessary to qualify in
firearms proficiency in accordance with the firearms requirements contained in
the Federal Law Enforcement Training Center Practical Pistol Course (see
Section E-3). The Instructor shall be certified to conduct firearms
training.

 

 

	
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d.             Supervisor Training

 

All supervisors working
under this contract must successfully complete supervisory training.  The contractor shall provide all materials
necessary for the training.

 

e.             Monthly Training Report

 

The contractor shall submit
to the GPO, within ten (10) calendar days of the ending-preceding month, a
detailed monthly training report.  The
monthly training report must:

 

1.             Identify all training provided during the
previous month (subject matter and number of hours of instruction).

 

2.             Identify names, type of training, and test
scores of all contract employees receiving training during the previous month.

 

3.             If no training was provided that month, the
report shall state as such.

 

f.              Report of Training Completion

 

The training required by
this contract must be completed prior to the assignment of security officers to
duty posts. The contractor shall submit a copy of the report of training
completion to the GPO for each officer assigned to the contract. The report
shall provide the name, SSN, date of training completion, subject and the
number of hours for each subject.  The
contractor’s training instructor shall certify this report.

 

THERE WILL BE NO WAIVERS OF ANY TRAINING REQUIREMENTS
SPECIFIED IN THIS CONTRACT.

 

g.             Government Testing

 

Upon the contract employee’s
completion of the Basic Training, the contractor must schedule with the GPO
a Government-administered written examination that will test their employee’s
familiarity with and understanding of the

 

 

	
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information contained in the CGIM after all contract employees
successfully complete the applicable course. 
The test is multiple choice with 50 questions.  All of the questions on the test are taken
from the CGIM.  The passing score for the
examination is 70%. The written test will be administered every three (3) years
by the Government.

 

If a contract employee does
not pass the examination on the first attempt, he/she may re-take the
examination; however, the contract employee will be given only two (2) attempts
to pass the exam within a 45 calendar day period after training completion. If
the contract employee has not passed the written test administered by the
Government within the 45 calendar day timeframe, the contract employee shall be
required to re-take the basic training course. 
The contractor shall submit a copy of the report of training completion
to the GPO.  Upon receipt of the training
completion report, the GPO will schedule a re-test date.

 

NO WAIVERS WILL BE GRANTED REGARDING THE TESTING POLICIES AND PROCEDURES
STATED ABOVE.

 

B-7         PERMITS,
LICENSES, CLEARANCES AND QUALIFICATIONS

 

a.             Contractor Employee Clearances

 

The contractor shall obtain
required licenses, permits, and certifications required for each guard and
supervisor to serve as either an armed guard or unarmed guard as required by
the contract.

 

All guards must have the
required valid permits (clearance card, firearms permit, cardiopulmonary
resuscitation (CPR) and first aid) as prescribed by their position prior to
being assigned to the contract.  Failure
to carry valid credentials while on duty shall result in the employee not being
permitted to work.

 

 

	
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b.             Other Required Licenses

 

The contractor shall possess
the State of Maryland Security Guard License(s) and the Federal Communications
Commission’s (FCC) License(s).  The
contractor shall immediately notify the GPO, in writing, if license(s) or
permit(s) are suspended, revoked or not renewed on time, or if there are delays
in obtaining license(s) or renewals.  The
contractor shall provide copies of the State of Maryland Security Guard
License(s) and the FCC License(s) to the GPO prior to the start up of the
contract.

 

The contractor shall provide
any official bond, pay any fees or costs required by the State of Maryland,
related to the arming of any employees engaged in armed security guard services
specified under this contract.  The
contractor shall assume liability for the act of his employee (s) in the
exercise of any police authority.

 

B-8         GOVERNMENT PROVIDED MATERIAL AND
GUIDANCE, INSTRUCTIONS AND REGULATIONS

 

SSA regulations contain the
basic procedures for the operation, maintenance and protection of
property.  The primary regulations and
related procedures to be followed by the contractor are listed below:

 

Security
Officer’s Duty Book:      The Security Officer’s Duty Book, furnished by the Government, is to be
maintained and updated by the contractor. 
All updates and revisions shall be approved by the GPO.  The Security Officer’s Duty Book shall
contain complete duty instructions for all posts, including instructions for
all emergency procedures.  A completed
copy to include all updates and revisions shall be provided to the GPO by the
contractor.

 

A separate Security
Officer’s Duty Book shall be provided by the contractor and maintained at each
fixed post and shall contain only those items of duty instructions pertinent to
the specific post.

 

Security Officer’s Duty
Books shall not be removed from Government property or reproduced or copied in
any manner unless properly authorized, in writing, by the GPO.  The “Security Officer’s Duty Book” shall
consist of the following:

 

 

 

	
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•              Rules and Regulations Governing Public
Buildings and Grounds (FPMR 41 CFR 101-20-3)_

 

These
rules and regulations are posted in all buildings under the charge and control
of SSA and are applicable to all persons entering in or on any such property.

 

•              Contract Guard Information Manual (CGIM)
(GSA, April 2001)

 

This
handbook contains the course of instructions which the contractor shall teach
the contract security officers.  The
written examination which contract security officers and supervisors must take
will be based on this manual.

 

•              Post Orders (Form SSA 4071-U3)

 

Post
Orders shall be developed by the contractor for each post.  The Post Orders define the basic work to be
performed by each post including the exact hours of duty.  All post orders shall be developed by the
contractor based on Attachment E-l.  The
GPO must approve all post orders (modifications, amendments and/or revisions).
The modifications, amendments and/or revisions shall not impact on the
contractor’s cost. Such changes will not require modifications to the basic
contract.

 

•              Occupant Emergency Program Guide and
Emergency Instructions

 

This
section shall include information outlining actions to be followed under
emergency or other unusual situations and/or conditions.

 

•              General Information

 

This
section contains general information such as memoranda, general orders,
and notices which are published by the GPO, Office of Protective Security
Services (OPSS), and pertain to all guard posts. These guidelines will be
provided as the need arises and will be applicable upon issuance.

 

 

	
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•              Special Orders

 

Special
Orders are those instructions/directives published by the GPO, Office of
Protective Security Services, and are valid for 60 calendar days or longer.
They are directive in nature and can pertain to a single guard post, multiple
guard posts, or an entire complex’s security program.  Their content will dictate in which category
they belong.  They will be issued as the
need arises and will be applicable upon issuance.

 

•              Special Instructions

 

Special
Instructions apply to transitory information and/or instructions designated for
a specific post(s). They will have an effective time limit of 60 calendar days
or less.  Sample items of these paragraphs
are one-time entry notices, telephone call authorizations, notices concerning
meetings, special events or temporary security officer functions.  They will be issued by the GPO as the
circumstances dictate.

 

B-9         CONTRACTOR PROVIDED
UNIFORMS, EQUIPMENT AND SUPPLEMENTAL EQUIPMENT

 

a.             Uniforms

 

Uniforms,
accessories, and equipment and the wearing of same shall conform to standards
and usage prescribed in the CGIM, Chapter 2, 2.4. The contractor shall
determine the quantity of each item furnished to the security officers.

 

The
contractor shall furnish and maintain in acceptable condition, at no cost to
the contract security officer employees, all items of uniform and equipment
necessary to perform work required by this contract.

 

The
type and style of uniform worn by the project manager, NCC site manager and the
ECCC and SWCC personnel may be a blazer type jacket.

 

 

	
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b.             Equipment

 

1.             Radio Equipment

 

•                                          Each on-duty security officer, shall have an
operational, two (2) frequency, portable handi-talkie radio and other related
accessories (carrying case, etc.);

 

•                                          The contractor shall provide one (1)
operational two (2) frequency, portable handi-talkie with two (2)
nickel-cadmium batteries, one portable desk top rapid race, single unit charger
and carrying case to the GPO;

 

•                                          The contractor shall provide an operational
radio base station with external antenna on any of the premises of this
contract.  The radio base station must be
capable of maintaining radio communications with all security guard radios
assigned to the site(s) under this contract;

 

•                                          The contractor shall equip each mobile patrol
vehicle required for the contract with an operational mobile radio, 20 watts
with antenna and mount;

 

•                                          The contractor shall, in accordance with applicable
Federal Regulations, obtain all permits for the operation of such radio
equipment over Government-identified frequencies.

 

c.             Supplemental Equipment

 

The
contractor shall at its own expense, be responsible for obtaining all equipment
to perform this contract in a professional and satisfactory manner unless the
contract specifically states the equipment will be Government-furnished.

 

 

	
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1.             Motorized Patrol Equipment

 

As described in Attachment E-6, Patrol Vehicle Requirements, patrol
vehicles shall be in satisfactory operating condition at all times.  All costs for operation and maintenance of
the patrol vehicle(s) including license and insurance fees, are at the expense
of the contractor.  Vehicles shall be
maintained, at a minimum, in accordance with the manufacturer’s guidelines.

 

The contractor is responsible for ensuring the patrol vehicle(s)
furnished under this contract comply with all the requirements outlined
herein.  In the event there is a dispute
between the Government and the contractor regarding whether the patrol
vehicle(s) meet the requirements of the contract, the CO will make the final
decision.  Patrol vehicles assigned to
the contract shall not be utilized for contract administration functions.  Additional patrol equipment not required by
this contract shall not be used unless approved by the GPO.

 

2.             Firearms

 

The contractor shall furnish and maintain in an acceptable condition,
an operational firearm for each on-duty armed security guard. Personal,
semi-automatic and magnum firearms are not authorized for use on the contract
site(s).  In the event of a dispute
between the Government and the contractor regarding whether firearms meet the
requirements, the CO will make the final decision.  Appropriate and ample supplies of firearms
upkeep and maintenance equipment; lubricating oil, cleaning solvent, brushes,
cleaning rods, patches, and other normal maintenance tools, shall be provided
by the contractor at the contract site(s) where the firearms shall be
maintained.  Prior to the issuance to the
security guards, each shift supervisor shall inspect the firearms.

 

 

	
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3.             Handling of Firearms and Ammunition

 

Firearms and ammunition shall be handled in a safe and prudent
manner.  Loading and unloading of
ammunition and cleaning of firearms shall take place in designated areas
only.  All firearms and associated
ammunition shall be stored in contractor provided containers.  The weapons container shall have a key or
combination lock.  The contractor shall
restrict the keys and/or combination lock to authorized contract personnel
only. Firearms and ammunition are allowed on the contract site after weapon
storage cabinets are in place.  Unless
required in the performance of assigned duties, no firearms shall be removed
from the contract site.

 

Shift supervisors at the beginning of the tour of duty shall issue
firearms and ammunition.  Firearms and
ammunition shall be returned, inspected and inventoried by the shift supervisor
at the beginning and end of each tour of duty. All firearms shall be accounted
for on Form SSA 3089-U2, Firearms and Equipment Control Register.  Shift supervisors and security officers shall
make accurate receipt and return entries on the SSA 3089-U2 provided by the
GPO.

 

The contractor shall provide to the GPO, within five (5) calendar days
prior to the period of performance, a list of serial numbers, make and model of
the firearms to be used or stored on the premises.  Revisions to the list shall be provided
immediately to the GPO in writing.

 

In the event that a firearm is lost or stolen, the contractor shall
notify the GPO and the GSA Regional Control Center immediately and shall relate all the
particulars known regarding the loss or theft of the weapon.  Further, the contractor shall provide a
detailed written report to the GPO within one (1) week of the incident,
including the date and time of the incident. 
The contractor shall notify the GPO of the serial number for the
replacement weapon.

 

 

	
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B-10                     OTHER CONTRACTOR RESPONSIBILITIES

 

a.                                       The contractor shall maintain appropriate
personnel files or records to include employee qualifications and training to
accurately indicate compliance with the requirements of this contract.  The filing system shall be maintained by employee
name and shall be in alphabetical order and shall be maintained on the contract
site.

 

b.                                      The contractor shall submit to the GPO the
SSA-4072, Contract Guard Duty Register, every Monday or the next business day
when a Federal Government holiday falls on a Monday.  The report shall indicate hours worked by
security officers, supervisors and project managers. This report will be used
by the Government to verify compliance with the work hour requirements of the
contract.

 

c.                                       The contractor shall maintain a Daily
Operation Log, SSA-4075, and all Offense/Incident Reports, GSA 3155, as
described in the CGIM, in the ECCC and the SWCC. The contractor shall ensure
that these reports are completed timely and accurately and are submitted within
24 hours to the Government.

 

d.             The contract project manger shall be
available by telephone to the GPO on a continuous 24-hour basis. This point of
contact and telephone number(s) shall be provided to the CO and the GPO no
later than ten (10) calendar days after the contract award date.  The person designated as the point of contact
must have full authority to represent the contractor.  Any changes to the point of contact and/or
the telephone number(s) shall be provided to the CO and GPO no later than
twenty-four (24) hours preceding the effective date of the change.

 

e.             The contractor shall not remove or transfer
contractor personnel, cleared and assigned to work on this contract, to another
contract or location without prior approval from the GPO.  The contractor shall provide the GPO the
reporting date of all new hires.

 

 

	
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f.              The project manager shall immediately notify
the GPO of all instances when the project manager will not be on the property
or will be absent from duty.

 

g.             The project manager shall notify the GPO when
any contractor officials/representatives above the project manager are
onsite.  Notification shall be subsequent
to the visit.  There shall be no
exceptions.

 

h.             Prior to the start of each shift, uniform
inspections shall be conducted to ensure personnel are well groomed and
uniforms are clean, neatly pressed, and officers are in possession of assigned
equipment and credentials.  Any officers
not meeting stringent uniform requirements and credentials will not be allowed
to work and a replacement officer shall be immediately assigned to the vacant
post.

 

i.              The project manager and the NCC site manager
shall be scheduled to ensure his/her presence during normal business hours of
the facility five (5) days a week, excluding federal holidays.

 

j.              All contract staff shall be required to sign
a non-disclosure agreement regarding confidentiality of SSA security operations
and procedures.

 

k.             The contractor shall be required to develop
and maintain a database of all contract staff documenting training
certifications and training dates. 
Support documentation shall be maintained by the project manager and
available to the GPO for review.  Support
documentation shall consist of contractor training examinations, initial
written examinations prior to contract assignment, in-service examinations, and
any and all training contract staff may receive for assignment to the contract
and during assignment on this contract.

 

l.              The contractor shall ensure that none of its
employees conduct union business at the SSA National Computer Center Building
and the Security West Building.

 

 

	
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B-11                     CONTRACTOR QUALITY CONTROL

 

Adequate and consistent quality control is an essential component of
successful contract performance.  The
contractor shall adhere to its Quality Control Program.  The Quality Control Program shall include,
but not be limited to, the following areas:

 

a.             A description of the type, level, and
frequency of inspections performed by the contractor’s Quality Control Monitors
(not routine inspections performed by contract supervisors as part of
their normal duties).

 

b.             Quality Control Inspection Check Lists used
to conduct inspections which include, as a minimum, checks of: equipment,
uniform and appearance; attendance and/or compliance with SSA Form 4072,
Sign-in/Sign-out procedures; knowledge of and adherence to Duty Book
requirements; knowledge of and adherence to screening equipment operating
procedures; possession of certification; possession of required licenses and
permits; current firearms qualifications and overall performance.

 

c.             A description of the contractor’s employee
reward/incentive program and the contractor’s discipline procedures, used when
either superior or deficient performance is noted by the contractor’s Quality
Control Monitors or by the Government.

 

d.             Quality Control Inspection Reports shall be
prepared by the approved Quality Control Monitors and remain on file at the
contractor’s facility in sequence by inspection date for all inspections made
during the entire contract period. 
Follow-up reports shall be prepared and maintained in the above
manner.  The contractor shall make these
reports available to the CO or GPO upon request.  The CO or GPO may also request a copy of each
inspection report to be forwarded at the time it is prepared.  The contractor shall brief the GPO of any
serious problems or deficiencies noted during an inspection and shall inform
the GPO of all actions taken or planned to resolve the problem.

 

 

	
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e.             The contractor’s Quality Control Monitors
must be identified and their resumes submitted in writing by the contractor to
the GPO for approval prior to them performing any inspections under the
contract.  All changes in appointments shall
require the same approval. The contractor shall provide revisions to its
quality control program to the GPO.

 

f.              If the contractor’s performance indicates
that the contractor must take additional quality control measures, the CO and
GPO will meet with the contractor to discuss the contractor’s performance,
Quality Control Plan, and any other area of concern.  The CO and GPO may request that the
contractor take additional steps to improve both the overall performances of
the contract and adherence to their Quality Control Plan.

 

g.             During semi-annual performance evaluations,
the Government shall consider the Contractor’s adherence to their stated
Quality Control Plan.  Failure by the
contractor to adhere to their stated Quality Control Plan’s schedules, methods,
forms, etc., may result in contractual actions being taken by the
Government.  The CO has the authority to
negotiate and take an equitable adjustment from the contractor’s monthly
payment for Quality Control not provided.

 

Under no circumstances shall individuals appointed as
Quality Control Monitors serve as uniformed employees working under this
contract.

 

B-12                     GOVERNMENT-PROVIDED QUALITY
ASSURANCE

 

The Government will use any and all methods deemed necessary to ensure
that the contractor’s employees are in a constant state of awareness and
readiness.  These methods may include
surveys of building tenants regarding the guard’s performance, including the
guard’s professionalism, courtesy, and knowledge of their assigned duties.

 

In the event a serious breach of assigned duty by the contractor’s
employee(s) is identified during a quality control exercise, the CO and/or GPO
shall immediately contact the contractor to discuss the Government’s
findings and the steps the contractor will take to correct the problem(s).

 

 

	
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B-13                     CONTRACTOR START-UP REVIEW

 

The contractor is required to attend a post-award conference at no cost
to the Government.  The post-award
conference will be held at the Social Security Administration, 1710 Gwynn Oak
Avenue, Baltimore, Maryland, [ILLEGIBLE] or at an alternate location designated
by the CO or his/her authorized representative. 
This post-award conference will be conducted prior to the commencement
date of service to be performed.  The
contractor must be prepared to discuss in depth, his progress and plans for
meeting the specifications of the contract.

 

Immediately after award of the contract and prior to performance, the
contractor’s representatives and the GPO shall make on-site in-depth review of
the total job requirements to include, but not be limited to the following:

 

a.             The general type of work to be performed;

 

b.             Post Orders;

 

c.             Policy and specific procedures for responding
to emergency alarms, bomb threats;

 

d.             Floor plans and area maps of the facility
which depict emergency evacuation routes, the location and type of each fire
alarm, location of utility cut-off valves or switches, utility system controls,
and special instructions pertaining to security controls.

 

e.             The Occupant Emergency Plan, including a
detailed review of the exact responsibility of each guard;

 

f.              Requirements for contract security officer
eligibility such as fingerprint charts, health certificates, and personal
history statements.

 

B-14                     CONTRACTOR PERFORMANCE
REVIEWS AND REPORTS

 

The contractor performance reports for this contract shall be prepared
using the National Institutes of  Health
Contractor Performance System.  Interim
contractor performance reports and a final contractor performance report
summarizing the performance evaluation for the entire contract period shall be
prepared.  The contractor shall review
FAR Subpart 42.15, entitled Contractor Performance Information.

 

 

	
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PART II — CONTRACT CLAUSES AND TERMS AND CONDITIONS

 

SECTION C — ADDENDUM TO FAR CLAUSE 52.212-4, CONTRACT
TERMS AND CONDITIONS — COMMERCIAL ITEMS (FEB 2002)

 

	
  C-1

  	
   

  	
  REVISIONS TO PARAGRAPHS IN
  52.212-4

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-2

  	
   

  	
  52.252-2 CLAUSES
  INCORPORATED BY REFERENCE. (FEB 1998)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-3

  	
   

  	
  ADDITIONAL FAR CLAUSES
  INCORPORATED BY FULL TEXT

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-3.1

  	
   

  	
  52.217-8 OPTION TO EXTEND SERVICES.
  (NOV 1999)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-3.2

  	
   

  	
  52.217-9 OPTION TO EXTEND
  THE TERM OF THE CONTRACT. (MAR 2000)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-3.3

  	
   

  	
  52.232-19 — AVAILABILITY
  OF FUNDS FOR THE NEXT FISCAL YEAR. (APR 1984)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-3.4

  	
   

  	
  52.219-18 NOTIFICATION OF
  COMPETITION LIMITED TO ELIGIBLE 8(A) CONCERNS.  (JUN 1999)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-3.5

  	
   

  	
  52.228-16 PERFORMANCE AND
  PAYMENT BONDS — OTHER THAN CONSTRUCTION (JULY 2000) - ALTERNATE I
  (JULY 2000)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4

  	
   

  	
  ADDITIONAL AGENCY-SPECIFIC
  TERMS AND CONDITIONS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.1

  	
   

  	
  PERIOD OF PERFORMANCE

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.2

  	
   

  	
  PLACE OF PERFORMANCE

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.3

  	
   

  	
  USE OF GOVERNMENT
  SPACE/PROPERTY/EQUIPMENT

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.4

  	
   

  	
  FEDERALLY RECOGNIZED
  HOLIDAYS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.5

  	
   

  	
  PROTECTIVE SECURITY CLAUSE

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.6

  	
   

  	
  REMOVAL FROM DUTY

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.7

  	
   

  	
  CONTRACT DELIVERABLES

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.8

  	
   

  	
  PLACE OF DELIVERY FOR END
  PRODUCTS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.9

  	
   

  	
  DESIGNATION OF GOVERNMENT
  CONTRACT SPECIALIST

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.10

  	
   

  	
  PROGRAM MANAGER AND KEY
  PERSONNEL

  	
   

  

 

 

	
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  C-4.11

  	
   

  	
  CONTRACT ADMINISTRATION

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.12

  	
   

  	
  DESIGNATION OF GOVERNMENT
  PROJECT OFFICER (GPO)

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.13

  	
   

  	
  TECHNICAL DIRECTION

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.14

  	
   

  	
  DESIGNATION OF PROPERTY
  ADMINISTRATOR, CONTROL AND LISTING OF GOVERNMENT PROPERTY

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.15

  	
   

  	
  CONTRACT INSPECTORS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.16

  	
   

  	
  ADJUSTING PAYMENTS FOR
  DEDUCTIONS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.17

  	
   

  	
  CRITERIA FOR CONTRACT
  DEDUCTION

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.18

  	
   

  	
  NOTICE TO CONTRACTOR
  BEFORE CONTRACT DEDUCTION

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.19

  	
   

  	
  CONTACT POINT FOR PAYMENT
  RELATED INQUIRIES

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.20

  	
   

  	
  INVOICE SUBMISSION

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.21

  	
   

  	
  BASIS OF PAYMENT

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.22

  	
   

  	
  ORIENTATION

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.23

  	
   

  	
  DAMAGE OR LOSS TO THE CONTRACTOR’S
  PROPERTY

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.24

  	
   

  	
  DAMAGE OR LOSS TO THE
  GOVERNMENT’S PROPERTY

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.25

  	
   

  	
  IDENTIFICATION OF
  CONTRACTOR EMPLOYEES/BUILDING PASSES

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.26

  	
   

  	
  PROCEDURES FOR SIGNING-IN
  AND SIGNING-OUT

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.27

  	
   

  	
  REPORTING WORK HOURS
  PROVIDED

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.28

  	
   

  	
  EMPLOYEE CONDUCT AND
  IDENTIFICATION

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.29

  	
   

  	
  INSURANCE REQUIREMENTS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.30

  	
   

  	
  USE
  OF PREMISES

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.31

  	
   

  	
  RESPONSIBILITIES OF THE
  GOVERNMENT

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.32

  	
   

  	
  INCLEMENT WEATHER AND/OR
  OTHER CONDITIONS WHICH AFFECT BUILDING CLOSURES

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  C-4.33

  	
   

  	
  (AS CLAUSE 396) -
  SECTION 8(A) DIRECT AWARD. (APR 2001)

  	
   

  

 

 

	
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SECTION C — ADDENDUM TO FAR CLAUSE 52.212-4, CONTRACT
TERMS AND CONDITIONS — COMMERCIAL ITEMS. 
(FEB 2002)

 

In accordance with PAR 12.301 and 12.302, the clause at 52.212-4
(incorporated by reference via Block 27 of the Standard Form 1449) is hereby
tailored by this addendum as follows.

 

C-l           REVISIONS TO PARAGRAPHS IN 52.212-4

 

•                  Paragraph (a), “Inspection/Acceptance”, is
hereby supplemented with the language in Sections C-4.15, C-4.16, C-4.17 and
C-4.18.

 

C-2          52.252-2    CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

 

This
contract incorporates one or more clauses by reference, with the same force and
effect as if they were given in full text. 
Upon request, the CO will make their full text available. Also, the full
text of a clause may be accessed electronically at this/these address(es):

 

http://www.arnet.gov

 

	
  52.203-3

  	
   

  	
  GRATUITIES

  	
   

  	
  APR 1984

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  52.219-6

  	
   

  	
  TOTAL SMALL BUSINESS
  SET-ASIDE

  	
   

  	
  JUL 1996

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  52.228-5

  	
   

  	
  INSURANCE — WORK ON A
  GOVERNMENT INSTALLATION

  	
   

  	
  JAN 1997

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  52.232-17

  	
   

  	
  INTEREST

  	
   

  	
  JUN 1996

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  52.237-2

  	
   

  	
  PROTECTION OF GOVERNMENT
  BUILDINGS, EQUIPMENT AND VEGETATION

  	
   

  	
  APR 1984

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  52.237-3

  	
   

  	
  CONTINUITY OF SERVICES

  	
   

  	
  JAN 1991

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  52.242-15

  	
   

  	
  STOP-WORK ORDER

  	
   

  	
  AUG 1989

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  52.242-17

  	
   

  	
  GOVERNMENT DELAY OF WORK

  	
   

  	
  APR 1984

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  52.245-2

  	
   

  	
  GOVERNMENT PROPERTY
  (FIXED-PRICE) CONTRACTS) - ALTERNATE I (APR 1984)

  	
   

  	
  DEC 1989

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  52.248-1

  	
   

  	
  VALUE ENGINEERING

  	
   

  	
  FEB 2000

  	
   

  

 

C-3          ADDITIONAL FAR CLAUSES INCORPORATED BY FULL TEXT

 

The following FAR clauses are hereby incorporated into this
solicitation/contract by full text as follows:

 

 

	
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C-3.1       52.217-8 
OPTION TO EXTEND SERVICES.  (NOV
1999)

 

The Government may require continued performance of any services within
the limits and at the rates specified in the contract. These rates may be
adjusted only as a result of revisions to prevailing labor rates provided by
the Secretary of Labor. The option provision may be exercised more than once,
but the total extension of performance hereunder shall not exceed 6 months. The
Contracting Officer may exercise the option by written notice to the Contractor
within ten (10) calendar days prior to the expiration date of the contract.

 

C-3.2       52.217-9   OPTION TO EXTEND THE TERMS OF THE CONTRACT
(MAR 2000)

 

(a)           The Government may extend the term of this
contract by written notice to the Contractor within 60 days of the expiration
date of the contract or any extension thereof; provided, that the Government
shall give the Contractor a preliminary written notice of its intent to extend
at least 60 days before the contract expires. 
The preliminary notice does not commit the Government an extension.

 

(b)           If the Government exercises this option, the
extended contractor shall be considered to include this option clause.

 

(c)           The total duration of this contract,
including the exercise of any options under this clause, shall not exceed 66
months.

 

C-3.3       52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT
FISCAL YEAR. (APR 1984)

 

Funds are not presently available for performance under the contract
beyond the Base Year of the contract. The Government obligation for performance
of this contract beyond that date: contingent upon the availability of
appropriated funds from while payment for contract purposes can be made. No
legal liability the part of the Government for any payment may arise for
performance under this contract beyond the Base Year of the contract until
funds are made available to the Contracting Office for performance and until
the Contractor receives notice availability, to be confirmed in writing by the
CO.

 

 

	
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C-3.4       52.219-18 
NOTIFICATION OF COMPETITION LIMITED TO ELIGIBLE 8 (A) CONCERNS.  (JUN 1999)

 

(a)           Offers are solicited only from small business
concerns expressly certified by the Small Business Administration (SBA) for
participation in the SBA’s 8(a) Program and which meet the following criteria
at the time of submission of offer —

 

(1)   The offeror
is in conformance with the 8(a) support limitation set forth in its approved
business plan; and

 

(2)   The offeror
is in conformance with the Business Activity Targets set forth in its approved
business plan or nay remedial action directed by the SBA.

 

(b)           By submission of it offer, the offeror
represents that it meets all of the criteria set forth in paragraph (a) of this
clause.

 

(c)           Any award resulting from this solicitation
will be made to the Small Business Administration, which will subcontract
performance to the successful 8(a) offerer selected through the evaluation
criteria set forth in this solicitation.

 

(d)           (1)    Agreement.  A small business
concern submitting an offer in its own name agrees to furnish, in performing
the contract, only end items manufactured or produced by small business
concerns in the United States.  The term
“United States” includes its territories and possessions, the Commonwealth of
Puerto Rico, the trust territory of the Pacific Islands and the District of
Columbia.  If this procurement is
processed under simplified acquisition procedures and the total amount of this
contract does not exceed $25,000, a small business concern may furnish the
product of nay domestic firm.  This
subparagraph does not apply in connection with construction or service
contracts.

 

 

	
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(2)    Paragon
Systems, Inc. will notify the Social Security Administration Contracting
Officer in writing immediately upon entering an agreement (either oral or
written) to transfer all or part of its stock or other ownership interest to
nay other party.

 

C-3.5       PERFORMANCE AND
PAYMENT BONDS — OTHER THAN CONSTRUCTION ([ILLEGIBLE] 2000)

 

(a)   Definitions. 
As used in this clause —

 

“Original
Contract Price” means the award price of the contractor, for requirements
contracts, the price payable for the estimated quantity; or for
indefinite-quantity contracts, the prepayable for the specified minimum
quantity. Original contract price does not include the price of any option except those option exercised at the time of contract award.

 

(b)   The contractor shall furnish a performance
bond (Standard Form 1418) the protection of the Government in an amount equal
to 10 percent of the original contract price and a
payment bond Standard Form 1416) in an amount equal to 50 percent of the
original contract price.

 

(c)   The contractor shall furnish all executed
bonds, including any necessary reinsurance agreements, to the Contracting
Officer, within [ILLEGIBLE] calendar days, but in any event, before starting work.

 

(d)   The Government may require additional
performance and payment bond [ILLEGIBLE] if the contract price is increased.  The Government may secure additional
protection by directing the contractor to increase the penal amount of the
existing bonds or to attain additional bonds.

 

(e)   The bond shall be in the form of firm
commitment, supported by corporate securities whose names appear on the list
containing in Treasury Department Circular 570, individual sureties or by other
acceptable security such as postal money order, certified check, cashier’s check,
irrevocable letter of creditor, in accordance with Treasury Department regulations, certain bonds or notes of the United States. Treasury Circular 570 is
published in the Federal Register, or may be retained from the:

 

 

	
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U.S.
Department of Treasury

Financial
Management Service

Surety
Bond Branch

401
14tb Street, NW, 2nd floor, West Wing

Washington,
DC 20227

 

Alternate I (July 2000). As prescribed in 28.103-4, substitute the
following paragraphs (b) and (d) for paragraphs (b) and (d) of the basic
clause:

 

(b)   The contractor shall furnish a performance
bond (Standard Form 1418) for the protection to the Government in an amount
equal to 50 percent of the original contract price.

 

(d)   The Government may require additional
performance bond protection if the contract price is increased.  The Government may secure the additional
protection by directing the contractor to increase the penal amount of the
existing bond or to obtain an additional bond.

 

C-4          ADDITIONAL AGENCY-SPECIFIC TERMS AND CONDITIONS

 

The following agency-specific terms and conditions are hereby
incorporated into this solicitation by full text as follows:

 

C-4.1       PERIOD OF PERFORMANCE

 

The
period of performance for the Phase-In Period shall be December 9, 2002
through January 22, 2003.

 

The
period of performance for the Base Year shall be January 23, 2003 through
January 22, 2004.

 

The
period of performance for Option Period I (if exercised) shall be
January 23, 2004 through January 22, 2005.

 

The
period of performance for Option Period II (if exercised) shall be
January 23, 2005 through January 22, 2006.

 

The
period of performance for Option Period III (if exercised) shall be
January 23, 2006 through January 22, 2007.

 

The
period of performance for Option Period IV (if exercised) shall be
January 23, 2007 through January 22, 2008.

 

 

	
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C-4.2      PLACE OF PERFORMANCE

 

The
services to be provided under this contract shall be accomplished at:

 

Social
Security Administration

National
Computer Center Building

6201
Security Blvd.

Baltimore,
MD 21235-6201

 

and

 

Social
Security Administration

Security
West Building

1500
Woodlawn Dr.

Baltimore,
MD 21241-1500

 

C-4.3       USE OF GOVERNMENT SPACE/PROPERTY/EQUIPMENT

 

(a)   Government property shall remain the property
of the Government in all respects. 
Within 10 calendar days upon request of the CO, or his representative,
the contractor shall render an accounting of all Government property. An
accounting shall also be submitted at the termination or expiration of the
contract period of performance.

 

(b)   Use of Government Telephones

 

Government
property to include telephones shall be used for official Government business
only in the performance of this contract. Government telephones shall not be
used in any manner for any personal advantage, business gain, or other personal
endeavor by the contractor or contract employees.

 

(c)   Safeguarding Government Property

 

The
contractor shall take all reasonable precautions, as directed by the
Government, or in the absence of such direction, or in accordance with sound
industrial practices, to safeguard and protect Government property.

 

(d)   Malfunctioning of Government Property

 

The
contractor shall be responsible for reporting to the GPO the malfunctioning of
any Government equipment used by the contractor or the contract employees.

 

 

	
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C-4.4      FEDERALLY RECOGNIZED HOLIDAYS

 

(a)          The Federal Government recognizes the following holidays;

 

	
  New Year’s Day

  	
   

  	
  Labor Day

  	
   

  
	
  Martin Luther King Day

  	
   

  	
  Columbus Day

  	
   

  
	
  President’s  Day

  	
   

  	
  Veterans Day

  	
   

  
	
  Memorial Day

  	
   

  	
  Thanksgiving Day

  	
   

  
	
  Independence Day

  	
   

  	
  Christmas Day

  	
   

  

 

Any other day designated by Federal Statute.

 

Any other day designated by Executive Order.

 

Any other day designated by Presidential
Proclamation.

 

(b)           It is understood and agreed between the Government and the contractor
that observance of such days by Government personnel shall not “on-its-face” be
cause for an additional period of performance or entitlement of compensation
except as set forth in this contract.

 

C-4.5       PROTECTIVE SECURITY CLAUSE

 

(a)           Purpose

 

The
purpose of this clause is to provide procedures for obtaining suitability
determinations for contractor employees who will be performing under the
contract.

 

(b)          Definition

 

“Performing under the contract” is defined
as either working on-site at an SSA facility (including visiting the SSA site
for any reason) or having access to agency programmatic or sensitive
information.

 

(c)          Suitability Factors

 

1)     delinquency or misconduct in prior
employment;

2)     criminal, dishonest, infamous, or notoriously
disgraceful conduct;

3)     the nature and seriousness of the conduct;

4)     when the conduct occurred;

5)     the applicant’s or employee’s age at the time
of the conduct;

 

 

	
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6)     the circumstances surrounding the conduct;

7)     intentional false statement, deception, or
fraud on application forms;

8)     habitual use of intoxicating beverages to
excess;

9)     abuse of narcotics, drugs or other controlled
substances;

10)   reasonable doubt as to the loyalty of the
individual to the Government of the United States;

11)   the kind of position for which the person is
applying or in which the person is employed;

12)   contributing social and environmental
conditions;

13)   the absence or presence of rehabilitation of
efforts towards rehabilitation.

 

(d)           Authorities

 

Childcare center security requirements mandated by The Crime Control Act of 1990, Public Law
101-647, subtitle E, as amended by Public Law 102-190.

 

Personnel
security requirements for programmatic and sensitive information are mandated by
Executive Orders 10450 and 12968, and Title 5, Code of Federal Regulations
(CFR), Parts 731, 732 and 736.

 

Protective
security requirements mandated by the General Services Administration (GSA).

 

(e)           Required Forms

 

2  completed
forms FD-258, “Fingerprint charts*,” (The
contractor will absorb the costs for obtaining fingerprints.)

 

1  completed
GSA 176, “Statement of Personal History,*

 

1  completed
Optional Form 306, “Declaration for Federal Employment,”

 

1  completed
“Fair Credit Reporting Act (FCRA) authorization form**,” and

 

For a Non-U.S.
citizen, 1 legible photocopy of the work authorization permit and
social security card.

 

*    Preprinted with MD900310Z,
SOC SEC ADMIN, PROT SEC BR, BALTIMORE, MD on the form.

 

 

	
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**  The FCRA, as amended on September 30,
1997, requires that the Government notify each applicant, employee, and
contractor (in a document consisting solely of the notice) that a consumer
report may be used for employment purposes. 
The applicant, employee, or contractor must authorize this use in
writing before the Government obtains the consumer report.  The FCRA also requires that, before taking
adverse action relative to an employment decision based on a consumer report,
the agency provide the consumer with a copy of the report, and a copy of the
Federal Trade Commission’s Consumer Rights Notice. To comply with these
requirement’s SSA requires that the contractor submit each applicant’s or
employee’s signed FCRA authorization form along with the other investigative documents.

 

(f)            Obtaining Forms:

 

The
contracting officer will include a set of the forms with the signed contract.

 

The
contractor may contact the Protective Security Suitability Program Officer
(SPO) on (410) 965-4548 additional forms.

 

(g)           Forms Completion

 

The
contractor must make sure that all forms are fully completed.  This includes making sure that the
Fingerprint Charts and Personal History forms are printed legibly or typed in
black ink and all signatures are in black ink.

 

(h)           Forms Submission

 

The
contractor must submit the completed forms for each employee and replacement
employee (including each subcontractor employee) who will be performing under
the contract to the Protective Security SPO. The Government will not permit
contractor personnel to perform under the contract until the pre-screening
process is complete. See pre-screening below.

 

Cover
Letter:

 

The
contractor must provide a cover letter listing:

 

The
names of employees for whom completed forms are submitted,

 

 

	
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The
contract number; and

 

The
contractor’s name and contract number.

 

Notes:
(1) The pre-screening process may take up to five days. (2) If contractor
personnel will require access to an SSA facility, the contractor should contact
the SSA project officer to obtain a copy of the access procedures. Also note
that some facilities require access forms to be completed and approved after
pre-screening is completed but before access. The access process may take as
many as seven days (five working days) at a headquarters facility. For access
to a regional or field facility, contact the project officer to determine how
much time may be needed.

 

The
Protective Security SPO’s address is:

 

Social
Security Administration

Protective
Security Suitability Program Officer

l-M-25
Operations Building

6401
Security Boulevard

Baltimore,
MD 21235-6401

 

Phone:  (410) 965-5458

 

(i)            Waiver

 

For
contractor employees performing services on-site at an SSA facility up to one
day and where access to programmatic or sensitive information is not
required, the contractor may request that the Protective Security SPO waive
submission of the FD-258s and the Credit Authorization form.

 

If
the SPO authorizes the waiver, it will apply only to the one day for which the
contractor requested it.

 

If
an individual subsequently performs or is expected to perform additional work,
the SPO will not approve another waiver. 
The contractor must therefore submit the FD-258s and Credit
Authorization form.

 

 

	
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(j)            Pre-Screening

 

The Protective Security SPO will use the
information from the completed forms as part of the basis for making a
pre-screening determination.  The
Protective Security SPO will notify the contractor whether a prospective
employee may or may perform under the contract pending a final suitability
determination.  Concurrently, the
Protective Security SPO will send a copy of the notification to the contracting
officer and project officer.

 

Time Frame for Pre-Screening

 

The
contractor should anticipate that the Protective Security SPO will issue the
notification within five days after receipt of the properly completed forms.

 

Final
Suitability

 

The
Protective Security SPO makes the final
suitability determination for each contractor employee who does not require access to programmatic
or sensitive systems information.

 

Note:  The contractor may expect a final
suitability determination to be received approximately 45 days after
submittal of the completed forms.

 

The
Personnel Security SPO makes the
final suitability determination for each contractor employee who does
require access to programmatic or sensitive systems
information.

 

Note:  The contractor may expect a final
suitability determination to be received approximately 45 days after
submittal of the completed forms.

 

The
Personnel Security SPO’s address is:

 

Social
Security Administration

Personnel
Security and Suitability Program Officer

L1102
West Low Rise

6401
Security Blvd.

Baltimore,
MD 21235-6401

 

Phone:  (410) 965-3323

 

 

	
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(k)          Unsuitable Employees

 

If
the Government determines that a contractor employee or applicant is
unsuitable, the Protective Security SPO or the Personnel Security SPO will
advise the contractor in writing that such employee may not continue to perform
or being performed under the contract. Concurrently, the Protective Security
SPO or Personnel Security SPO will send a copy of the notification to the CO
and the PO.

 

When
the contractor receives the notification, the contractor must immediately remove the employee from
performing under the contract.  The
contractor must confirm, in writing to the SPO the date of the employee’s
removal.

 

Concurrently,
the cognizant SPO will advise the PO and the CO that he has notified the
contractor that the proposed contractor personnel have been determined
unsuitable/unfit to perform on the contract and must be replaced.  The letter will also request that a
replacement(s) be named and the appropriate security forms completed as quickly
as possible in order that contract performance will not be adversely impacted.  The SPO’s letter will also advise the
contractor to contact the CO if there are any contract performance problems
related to the removal.

 

Neither
the denial resulting from the pre-screening nor the removal of an individual
determined unsuitable gives rise to an equitable adjustment under the contract.

 

(1)           Contractor Notification to the Government

 

In
the event that contractor personnel performing on this contract either leave
the company or are removed from the project, or are arrested or charged with a
crime during the term of this contract, the contractor shall notify the
Protective Security immediately. In the notification, the contractor must
provide the contractor personnel name(s), SSN, the type of charge(s), the court
date, and, if available, the disposition of the charge(s).

 

(m)          Duration of Suitability Determination

 

The
Government has full control over granting, denying or withholding access to SSA
facilities and for requiring the contractor to remove personnel from performing
under the contract.

 

 

	
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  45

  

 

Following
a successful pre-screening, the Government will usually permit contractor personnel to work on the contract
pending a final suitability determination.

 

Permitting
a contractor employee to work who does not assure that a favorable final suitability determination will follow. This
permission to work or issuance of a favorable final suitability determination
does not prevent, preclude, or bar the Government from withdrawing or
terminating any such permission or suitability determination.

 

C-4.6       REMOVAL FROM DUTY

 

The
Government* may request that the contractor immediately remove any contractor
employee(s) from working on the contract should the Government determine that
individuals are unfit to perform on the contract. The contractor must comply
with these requests. The Government’s determination of unfit may be made from,
But not limited to, incidents involving the misconduct or
delinquencies set forth below:

 

(a)           Violation of the Rules and Regulations
Government Public Buildings and Grounds, 41 CFR 101-20.3.  This includes any local badging requirements.

 

*The
[ILLEGIBLE] with input from the GPO and cognizant
Suitability Program Officer, will make all determinations regarding the removal
of any employee(s). In the event of a dispute, the CO will make the final
determination.

 

(b)           Neglect of duty, including sleeping while on duty, unreasonable delays or
failure to carry out assigned tasks, conducting personal affairs during
official time, and refusing to cooperate in upholding the integrity of SSA’s security program.

 

(c)           The contractor shall take immediate action to
remove any [ILLEGIBLE] in violation of post abandonment.  The employee shall be removed from the
contract.

 

(d)           Falsification or unlawful concealment, removal, mutilation, or destruction of any
official documents or records, or concealment of material facts by willful omissions
from official documents or records.

 

 

	
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(e)           Disorderly conduct, use of abusive or
offensive language, quarreling, intimidation by words or actions, or
fighting.  Also, participation in
disruptive activities which interfere with the normal and efficient
operations of the Government.

 

(f)            Theft, vandalism, immoral conduct, or any
other criminal actions.

 

(g)           Selling, consuming, possession of, or being under the influence of intoxicants, drugs, or
substances which produce similar effects.

 

(h)           Improper use of official authority or
credentials.

 

(i)            Unauthorized use of communications equipment or Government property.

 

(j)            Misuse of weapon(s) or tools used in the performance of the contract.

 

(k)           Unauthorized access to areas not required for the performance of the contract.

 

(1)           Unauthorized access to employee’s personal property.

 

(m)          Violation of security
procedures or regulations.

 

(n)           Prior determination by SSA or other Federal agency that a contractor’s
employee was unsuitable.

 

(o)           Unauthorized access to, or disclosure of, agency programmatic or sensitive
information, or IRS Tax Return information.

 

(p)           Unauthorized access to an agency Automated Information System.

 

(q)           Unauthorized access of information for personal gain (including, but not limited to
monetary gain) or with malicious intent.

 

(r)            Not providing for the confidentiality of and disclosure and protection of
information entrusted to them. 
Contractor personnel are considered the same as Federal employees for
the purposes of applying certain provisions.

 

 

	
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The
Privacy Act of 1974;

 

The
Tax Reform Act of 1976 and the Taxpayer Browsing Protection Act of 1997;

 

SSA
Regulation 1;

 

The
Computer Fraud and Abuse Act of 1986; and

 

Section 1106
of the Social Security Act.

 

NOTE:    The Government will provide, in writing,
specific reasons for removal of an employee to the contractor.

 

C-4.7                     CONTRACT DELIVERABLES

 

In addition to other deliverables specified elsewhere in this contract,
the contractor shall complete and deliver for acceptance by the GPO and/or CO,
the following task items in accordance with the stated delivery schedule, and
other applicable terms of the contract. The items specified below, as described
elsewhere in this contract shall be delivered in accordance with, and by the
date(s) specified in the table below.

 

SCHEDULE OF DELIVERABLES/COMPLETION OF TASKS

 

	
  ITEM

  	
   

  	
  DUE DATE

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Attend post award meeting

  (reference Section B-13)

  GPO, Alternate GPO and CO

  	
   

  	
  within 15 calendar days
  after the date of the contract award

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Quality Control Program

  (reference Section B-11)

  1
  original to the GPO

  	
   

  	
  within 20 calendar days
  after the date of contract award

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Quality Control Program
  Revisions

  (reference Section B-11)

  1
  original to the GPO

  	
   

  	
  a minimum of 10 calendar
  days prior to implementation

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Certificate of Medical
  Examination

  SF 78-110 (refer to Section B-3(c))

  1 original to the GPO

  	
   

  	
  prior to the assignment of
  the contract and every two (2) years thereafter

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Form FD-258 - Fingerprint
  Chart

  (refer to Section C-4)

  2 original charts to the GPO

  	
   

  	
  within 15 calendar days
  after the date of the contract award

  	
   

  

 

 

	
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  GSA Form 176,

  Statement of Personal

  History (refer to

  Section C-4)

  1 original form to the GPO

  	
   

  	
  within 15 calendar days
  after the date of the contract award

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Key Personnel Resume

  (refer to Sections B-4 and E-4)

  1 original to the GPO

  	
   

  	
  within 7 calendar days
  after the date of contract award

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Education/Experience
  Documents

  refer to Section B-4(e)

  1 original to the GPO

  	
   

  	
  within 15 calendar days
  after the date of contract award

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Contract Training Plan

  and Schedule for Training

  (refer to Section B-6(b))

  1 original to the GPO

  	
   

  	
  within 7 calendar days
  after the date of the contract award

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Monthly Training Report

  (refer to Section B-6(e))

  1 original to the GPO

  	
   

  	
  within 10 calendar days
  prior to the training

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Report of Employee
  Training

  Completion (refer to Section

  B-6(f))

  1 original to the GPO

  	
   

  	
  prior to the assignment of
  the guards to their duty posts

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  List of Applicants for the

  Government Written Test

  (refer to Section B-6(g))

  1 original to the GPO

  	
   

  	
  within 5 calendar days
  prior to the actual test date

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  CPR and First-Aid
  Certification

  Cards (refer to Section B-7.(a)

  1 original to the GPO

  	
   

  	
  Prior to being assigned to
  this contract

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Clearance Identification

  Cards (refer to Section B-7(a))

  1 original to the GPO

  	
   

  	
  within 21 calendar days
  after the date of the contract award

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Federal Communications

  Commission’s (FCC) License(s)

  (refer to Section B-7(b))

  1 original to the GPO

  	
   

  	
  within 15 calendar days
  after the date of the contract award

  	
   

  

 

 

	
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  Firearms Permit

  (refer to Section B-7(a)

  1
  original to the GPO

  	
   

  	
  within 30 calendar days
  after the start of full performance for employees from the former contractor.
  within 5 Government workdays prior to the period of full performance for all
  new employees. The contractor shall provide copies of all permits and
  clearance cards obtained for each employee, as well as copies of applications
  for those employees for whom permits and clearance cards are being sought

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  List of Firearm(s)

  Serial Numbers

  (refer to
  Section B-9(c)(3))
1 original
  to the GPO

  	
   

  	
  within 21 calendar days
  after the date of the contract award

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Revised List(s) of
  Firearms

  Serial Numbers (refer to

  Section B-9(c)(3))

  1 original to the GPO

  	
   

  	
  within 1 calendar day from
  the date of Addendum change(s) to firearms being provided for contract
  performance

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  SSA Form 4072, Contract

  Guard Register (refer to

  Section B-10(b) and C-4)

  1 original to the GPO

  	
   

  	
  Weekly, starting with the
  first day of the billing cycle through the first Saturday.  Proceeding with Sunday through Saturday for
  the remainder of the monthly billing cycle

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  SSA Form 4077, Building

  Services Contractor Work

  Report (refer to Section C-4)

  1 original to the GPO

  	
   

  	
  Weekly, starting with the
  first day of the billing cycle through the first Saturday.  Proceeding with Sunday through Saturday for
  the remainder of the billing cycle

  	
   

  

 

 

	
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  Report of Non-Performance

  of Productive and Supervisory

  man hours (refer to Section C-4)

  1 original of each to the GPO

  	
   

  	
  The last day of each month for that month

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Insurance Requirements

  (Refer to Sections C-2 and C-4)

  and Contractor-Acquired

  Government Property

  (refer to Section C-4)

  1 original of each to the CO

  	
   

  	
  within 5 calendar days after the date of the
  contract award

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Designate a financial

  institution for the receipt

  of EFT payments

  (refer to Section D-l, FAR

  52.232-34, PAYMENT BY

  ELECTONIC FUNDS TRANSFER — 

  OTHER THAN CENTRAL CONTRACTOR

  1 original to the CO

  	
   

  	
  within 30 calendar days after the date of the
  contract award

  	
   

  

 

C-4
..8      PLACE OF DELIVERY FOR END PRODUCTS

 

All
data and/or end products required by or produced under the contract shall be
delivered to the GPO identified in Designation of Government Project Officer.

 

C-4
..9      DESIGNATION OF GOVERNMENT CONTRACT SPECIALIST

 

Stephen
Slaughter, Contract Specialist, Division of Construction and Facilities
Contracts, has been assigned to administer the contractual aspects of this
contract. However, changes in the Scope of Work, contract cost, price,
quantity, quality or delivery schedule shall be made only by the CO by a
properly executed modification.  All
correspondence that in any way concerns the terms or conditions of this
contract shall be submitted directly to the Contract Specialist at the following
address:

 

Social
Security Administration

Office
of Acquisition and Grants

Attention:
Stephen Slaughter

Contract
Specialist

1710
Gwynn Oak Avenue

Baltimore,
Maryland 21207

 

(Telephone
Number — (410) 965-9533)

 

 

	
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C-4 .10    PROGRAM MANAGER AND KEY PERSONNEL

 

The
performance of the work required by this contract shall be conducted under the
direction of Matthew Detloff. The Government reserves the right to
approve/disapprove any successors to these individuals and/or any key personnel
designated to work under this contract. The Government has determined that the
contract manager, project manager and all supervisory personnel are considered
key personnel.

 

C-4.11     CONTRACT ADMINISTRATION

 

The
contractor’s representative responsible for handling contract administration
is:

 

	
  NAME

  	
   

  	
  TITLE

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  Carla Cilyok

  	
   

  	
  V.P., Finance and
  Accounting

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  TELEPHONE NUMBER

  	
   

  	
  ADDRESS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  (256) 533-7598

  	
   

  	
  3317 Triana Blvd., S.W,
  Huntsville, AL 35805

  	
   

  

 

C-4.12     DESIGNATION OF GOVERNMENT PROJECT OFFICER (GPO)

 

(a)   The individual(s) named below is hereby
designated as the GPO. If an Alternate Project Government Officer (AGPO) is
also listed below, that person will serve in the GPO’s stead when the GPO is
unavailable. The GPO is responsible for the technical administration of this
contract, in accordance with the provisions of the clause included herein
entitled, “Technical Direction.”

 

	
   

  	
   

  	
  NAME

  	
   

  	
  ADDRESS

  
	
  GPO

  	
   

  	
  Cynthia Thomas

  (410) 965-2283

  	
   

  	
  Social Security Adm.

  6401 Security Blvd.

  l-M-25 Operations Bldg.

  Baltimore, MD 21235-6401

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  AGPOs

  	
   

  	
  Yvonne S.  Adams

  (410) 965-4097

  	
   

  	
  Same as above

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
   

  	
   

  	
  Sharon L. Hamm

  (410) 965-7318

  	
   

  	
  300 N. Greene St.

  Baltimore, MD 21290-0300

  

 

 

	
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(b)   The GPO, or his/her authorized
representative, shall be responsible for coordinating with the contractor the
technical aspects of the contract.  The
GPO is not authorized to make any changes which affect the contract amount,
terms or conditions.  The CO is the only
person with the authority to act as agent of the Government under this
contract.  Only the CO has authority to:
(1) direct or negotiate any changes in the Statement of Work; (2) modify or
extend the period of performance; (3) change the delivery schedule; (4)
authorize reimbursement to the contractor any costs incurred during the
performance of this contract; or (5) otherwise change any terms and conditions
of this contract.

 

(c)   The GPO’s authorized representative at the
SSA site in Cynthia Thomas.

 

C-4.13     TECHNICAL DIRECTION

 

Performance
of the work under this contract shall be subject to the technical direction of
the GPO. The term “technical direction” is defined to include, without
limitation, the following:

 

(a)   Directions to the contractor which redirect
the contract effort, shift work emphasis between work areas or tasks, require
the pursuit of certain lines of inquiry, fill in details or otherwise serve to
accomplish contractual statements of work.

 

(b)   Provision of information to the contractor
which assists in the interpretation of drawings, specifications or technical
portions of the work description.

 

(c)   Review and, where required by contract,
approval of technical reports, drawings, specifications or technical
information to be delivered by the contractor to the Government under the
contract.

 

Technical
direction must be within the general scope of work stated in the contract.  The GPO does not have the authority to, and
may not, issue any technical direction which: (1) constitutes the assignment of
any additional work outside the general scope of the contract; (2) in any
manner causes an increase or decrease in the total contract cost, or time
required for the contract performance or (3) changes any of the expressed
terms, conditions or specifications of the contract.

 

 

	
  0600-03-60006

  	
  53

  

 

All
technical directions shall be issued in writing by the GPO or shall be
confirmed by him/her in writing within 5 Government business days after
issuance.

 

The
contractor shall proceed promptly with the performance of technical directions
duly issued by the GPO in the manner prescribed by this article and within
his/her authority under the provisions of this article.

 

If,
in the opinion of the contractor, any instruction or direction issued by the
GPO is within one of the categories as defined in (l) through (3) above, the
contractor shall not proceed, but shall notify the CO, in writing, within 5
working days after receipt of any such instruction or direction and shall
request the CO to modify the contract accordingly. Upon receiving such
notification from the contractor, the CO shall issue an appropriate contract
modification or advise the contractor, in writing, that, in his/her opinion,
the technical direction is within the scope of this article.

 

The
contractor shall thereupon proceed immediately with the direction given. A
failure of the parties to agree upon the nature of the instruction or
direction, or upon the contract action to be taken with respect thereto, shall
be subject to the provisions of the contract clause FAR 52.212-4(d) entitled,
“Disputes.”

 

C-4.14     DESIGNATION OF PROPERTY ADMINISTRATOR, CONTROL AND LISTING OF
GOVERNMENT PROPERTY

 

(a)           Designation of Property Administrator.

 

Ms.
Brenda Gallagher, leader of the Personal Property Team (PPT) in the Office of
Publications and Logistics Management (OPLM) is the Property Administrator for
this contract.  Ms. Gallagher is
responsible for coordinating property issues with the GPO and then CO. Direct
questions and/or problems regarding the control of property to her at (410)
965-5073. However, Ms. Gallagher cannot obligate Government funds, execute
modifications, or otherwise make changes to the contract.

 

(b)           Control of Government Property.

 

In addition to following the requirements at
FAR 45.5 and FAR 45.6 the contractor must manage Government Property in
accordance with the “SSA Contractor Guide for Control of Government Property.”

 

 

	
  0600-03-60006

  	
  54

  

 

(c)           Listing of Government property
(furniture and furnishings, etc.) to be furnished: acquired under
this contract:

 

SECURITY WEST:  PROJECT MANAGER’ S OFFICE

 

	
  Model Description

  	
   

  	
  Quantity

  	
   

  	
  Serial
  Number

  
	
  Desk

  	
   

  	
  2  each

  	
   

  	
   

  
	
  Compaq Computer

  	
   

  	
  1  each

  	
   

  	
  X119DY5ZB030

  
	
  Samsung Monitor

  	
   

  	
  1  each

  	
   

  	
  DT17HCAR203060M

  
	
  Compaq Keyboard

  	
   

  	
  1  each

  	
   

  	
  B21A40GGAKLOGG

  
	
  File Cabinet

  	
   

  	
  5  each

  	
   

  	
   

  
	
  Typewriter

  	
   

  	
  1  each

  	
   

  	
  009876

  
	
  Long Table (Large)

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Flat Chair

  	
   

  	
  4  each

  	
   

  	
   

  
	
  Office Chair

  	
   

  	
  4  each

  	
   

  	
   

  
	
  Credenza

  	
   

  	
  2  each

  	
   

  	
   

  
	
  Book Shelf

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Computer Stand

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Tray Box

  	
   

  	
  6  each

  	
   

  	
   

  
	
  Coat Rack

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Trash Can

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Three-Hole Puncher

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Heavy Duty Stapler

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Wall Clock

  	
   

  	
  1  each

  	
   

  	
   

  

 

SECURITY WEST: CONTROL CENTER AND ASSIGNED POSTS

 

	
  Model Description

  	
   

  	
  Quantity

  	
   

  	
  Serial
  Number

  
	
  Desk

  	
   

  	
  2  each

  	
   

  	
   

  
	
  Compaq Computer

  	
   

  	
  2  each

  	
   

  	
  X119DYSZB020

  X119DYSZB018

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Samsung Monitor

  	
   

  	
  2  each

  	
   

  	
  DT17HCAR202781K

  DT17HCAR202482K

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Keyboard

  	
   

  	
  3  each

  	
   

  	
  100805-00

  B21A40GGAKLOJK

  B21A40GGAKLOJS

  
	
  Office Chair

  	
   

  	
  4  each

  	
   

  	
   

  
	
  Credenza

  	
   

  	
  2  each

  	
   

  	
   

  
	
  Book Shelf

  	
   

  	
  2  each

  	
   

  	
   

  
	
  Computer Stand

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Tray Box

  	
   

  	
  6  each

  	
   

  	
   

  
	
  Coat Rack

  	
   

  	
  3  each

  	
   

  	
   

  
	
  Trash Can

  	
   

  	
  3  each

  	
   

  	
   

  

 

 

	
  0600-03-60006

  	
  55

  

 

	
  Three-Hole Puncher

  	
   

  	
  2  each

  	
   

  	
   

  
	
  Heavy Duty Stapler

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Printer

  	
   

  	
  3  each

  	
   

  	
  JPBC020225

  B21A40GGAKLOJK

  USTCJP3587

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Telephone

  	
   

  	
  3  each

  	
   

  	
  NNTM60G3ZG3Y

  NNTM60G3ZG3W

  No serial number or label attached

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Telephone

  	
   

  	
  2  each

  	
   

  	
  NT2N30AA23

  NT2N30AA23

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Tape Rewinder

  	
   

  	
  1  each

  	
   

  	
  21147-12

  
	
  Storage Bin

  	
   

  	
  2  each

  	
   

  	
   

  
	
  Speaker

  	
   

  	
  2  each

  	
   

  	
  O1-D-0176346-C

  
	
  Copier

  	
   

  	
  1  each

  	
   

  	
  9035DL

  
	
  Wall Clock

  	
   

  	
  1  each

  	
   

  	
   

  

 

SECURITY
WEST LOCKER ROOM

 

	
  Model Description

  	
   

  	
  Quantity

  	
   

  	
  Serial
  Number

  
	
  Desk

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Coat Rack

  	
   

  	
  2  each

  	
   

  	
   

  
	
  Cabinet

  	
   

  	
  5  each

  	
   

  	
   

  
	
  Full Size Locker

  	
   

  	
  24  each

  	
   

  	
   

  
	
  4 Foot Locker

  	
   

  	
  62  each

  	
   

  	
   

  
	
  Book Shelf

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Printer

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Trash Can

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Tape Rack

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Chairs

  	
   

  	
  9  each

  	
   

  	
   

  
	
  Table

  	
   

  	
  4  each

  	
   

  	
   

  
	
  Tape Holder

  	
   

  	
  11  each

  	
   

  	
   

  

 

NATIONAL
COMPUTER CENTER: EMERGENCY COMMAND CONTROL CENTER AND SUITE

 

	
  Model Description

  	
   

  	
  Quantity

  	
   

  	
  Serial
  Number

  
	
  Desk

  	
   

  	
  3  each

  	
   

  	
   

  
	
  Compaq Computer EN

  	
   

  	
  3  each

  	
   

  	
  X124DYSZA613

  X124DYSZA586

  X124DYSZA580

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Samsung Monitor

  	
   

  	
  3  each

  	
   

  	
  DT17HCFR400830Z

  DT17HCFR403213K

  DT17HCFR511041W

  

 

 

	
  0600-03-60006

  	
  56

  

 

	
  Keyboard

  	
   

  	
  3  each

  	
   

  	
  B21A40JCQLN90N

  B21A40JCQLN8T2

  B21A40JCQLN8T7

  
	
  File Cabinet

  	
   

  	
  5  each

  	
   

  	
   

  
	
  Typewriter

  	
   

  	
  2  each

  	
   

  	
  6KM04B447273

  B23406965

  
	
  Refrigerator

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Long Table

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Office Chair s

  	
   

  	
  12  each

  	
   

  	
   

  
	
  Credenza

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Book Shelf

  	
   

  	
  3  each

  	
   

  	
   

  
	
  Computer Stand

  	
   

  	
  3  each

  	
   

  	
   

  
	
  Tray Box

  	
   

  	
  9  each

  	
   

  	
   

  
	
  Coat Rack

  	
   

  	
  2  each

  	
   

  	
   

  
	
  Trash Can

  	
   

  	
  4  each

  	
   

  	
   

  
	
  Three-Hole Puncher

  	
   

  	
  3  each

  	
   

  	
   

  
	
  Heavy Duty Stapler

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Wall Clock

  	
   

  	
  1  each

  	
   

  	
   

  

 

NATIONAL COMPUTER CENTER: SUPERVISOR’S OFFICE AND
ASSIGNED POSTS

 

	
  Model Description

  	
   

  	
  Quantity

  	
   

  	
  Serial
  Number

  
	
  Desk

  	
   

  	
  3  each

  	
   

  	
   

  
	
  Compaq Computer

  	
   

  	
  4  each

  	
   

  	
  X124DYSZA788

  X124DYSZA611

  X124DYSZA686

  X124DYSZA584

  
	
   

  	
   

  	
   

  	
   

  	
   

  
	
  Samsung Monitor

  	
   

  	
  4  each

  	
   

  	
  DT17HCFR511100A

  DT17HCFR511045B

  DT17HCFR403466Y

  DT17HCFR511229A

  
	
  Keyboard

  	
   

  	
  4  each

  	
   

  	
   

  
	
  File Cabinet

  	
   

  	
  3  each

  	
   

  	
   

  
	
  Long Table

  	
   

  	
  2  each

  	
   

  	
   

  
	
  Flat Chair

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Office chair

  	
   

  	
  20  each

  	
   

  	
   

  
	
  Credenza

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Book Shelf

  	
   

  	
  3  each

  	
   

  	
   

  
	
  Computer Stand

  	
   

  	
  3  each

  	
   

  	
   

  
	
  Tray Box

  	
   

  	
  2  each

  	
   

  	
   

  
	
  Coat Rack

  	
   

  	
  3  each

  	
   

  	
   

  
	
  Trash Can

  	
   

  	
  8  each

  	
   

  	
   

  
	
  Three-Hole Puncher

  	
   

  	
  3  each

  	
   

  	
   

  
	
  Heavy Duty Stapler

  	
   

  	
  1  each

  	
   

  	
   

  
	
  HP Laser Jet II

  	
   

  	
  3  each

  	
   

  	
  3112A45255

  081637

  3256947

  

 

 

	
  0600-03-60006

  	
  57

  

 

	
  Telephone

  	
   

  	
  13  each

  	
   

  	
   

  
	
  Safe

  	
   

  	
  2  each

  	
   

  	
   

  
	
  Storage Cabinet

  	
   

  	
  3  each

  	
   

  	
   

  
	
  Locker

  	
   

  	
  88  each

  	
   

  	
   

  
	
  Computer Speaker

  	
   

  	
  2  each

  	
   

  	
   

  
	
  Refrigerator

  	
   

  	
  1  each

  	
   

  	
   

  
	
  Wall Clock

  	
   

  	
  1  each

  	
   

  	
   

  

 

C-4.15     CONTRACT INSPECTORS

 

Contract
Inspectors are subordinates of the GPO and are responsible for the day-to-day
inspection and monitoring of the contractor’s work.  The responsibility of the contract inspector
include, but are not limited to: inspecting the work to ensure compliance with
the contract requirements; documenting through written inspection reports the
results of all inspections conducted; following through to ensure that all
defects or omissions are corrected; conferring with representatives of the
contractor regarding any problems encountered in the performance of the work
and generally assisting the GPO in carrying out his responsibilities.

 

C-4.16     ADJUSTING PAYMENTS FOR DEDUCTIONS

 

DEDUCTIONS

 

It
is the objective of the Government to obtain complete and satisfactory
performance in accordance with the terms of the specifications and quality of
work requirements in this contract.

 

To
this end, the Government is contracting for the complete performance of guard
services as identified in the specifications, and deductions will, therefore,
be made as provided in this contract.

 

The
Contract Deduction Table

 

In
determining monetary deduction for non-performance of work under this contract,
or for deficiencies in the work performed, the Government will use the dollar
amounts specified in the Criteria for Contract Deduction Table (See
agency-specific clause below).

 

 

	
  0600-03-60006

  	
  58

  

 

It
is agreed that failure to accomplish any work required under this contract, or
to satisfactorily accomplish such work, shall constitute a deficiency for which
a reduction of payment will be made. 
Inadequate performance is just as undesirable as non-performance, and
the cost of correcting inadequate performance in a particular guard service
area may equal the cost of normal guard services.

 

The
GPO will compare the work hours reported by the contractor with the Form 4072,
Contract Guarding Duty Register or other approved sign-in/sign-out form. These
reports will be the basis for computing work hour deductions.  In the event the contractor reports more
hours than are reflected on the Form SSA 4072 or other approved
sign-in/sign-out form, the sign-in/sign-out form will prevail.  For example: 
If the weekly report of the contractor indicates than an employee worked
8 hours and the Form SSA 4072 shows that employee as having been in the
building 5 hours, the 5 hours will prevail and a deduction will be taken for
the 3 hours not furnished.

 

(1)           Deductions for Failure to Provide Supervisory and Productive Work Hours

 

In
the event the contractor, for any reason whatsoever, fails to provide workpower
specified for supervision and productive, deductions will be made at the rate
indicated on the Criteria for Contract Deduction (Section C-4) , or the
contract rate whichever is greater.  The
contract rate will be determined by dividing the annual contract price by the
total number of work hours (productive and supervisory) required annually.  Deductions will be made at quarter hour
increments.

 

(2)           Deductions for Failure to Provide Equipment, Materials and Uniforms

 

In
the event the contractor fails to provide uniforms or equipment required, the
CO will make an equitable adjustment in the contract price for the period of
deficient performance.  In determining
the amount of the adjustment, the CO will use as a basis the amount it would
cost the Government to obtain the item(s) which the contractor failed to
provide through rental, lease or purchase. 
If the item is not readily available for rent or lease and must be
purchased, the Government will deduct the full price of the

 

 

	
  0600-03-60006

  	
  59

  

 

purchased
item form the initial violation. 
Additional deductions will not be made for subsequent violations
involving the same item, by the employee. This will be the basis for adjusting
payment regardless of whether the Government does in fact supply the item.

 

(3)           Deficient Performance

 

In
the event guard(s) is provided with defective equipment, defective uniforms, or
their appearance is unsatisfactory, their weapons are unclean, etc., the GPO or
his/her designees(s) shall, in writing, call the attention of the contractor to
the deficiency and request the deficiency be corrected within such time as the
GPO or his/her designee(s) deems reasonable. 
If the contractor does not correct the deficiency within the specified
time, a Physical Security Specialist or other Government employee will assume
the duties of the contract guard until such time as the contractor corrects the
deficiency.  Deductions will be made at
the rates specified in Section C-4 or the contract rate whichever is
greater for all hours supplied by Government employees as a result of the
contractor’s failure to provide satisfactory service.

 

On
a monthly basis, the contractor will provide a letter signed by a company
officer, to the CO, detailing and acknowledging the deficiencies and providing
remedial actions instituted to prevent reoccurences in the deficiencies.

 

C-4.17     CRITERIA FOR CONTRACT DEDUCTION

 

	
  Deficiencies

  	
   

  	
  Year 1

  	
   

  	
  Year 2

  	
   

  	
  Year 3

  	
   

  	
  Year 4

  	
   

  	
  Year 5

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  1.

  	
  Failure to provide required supervisor hours*

  	
   

  	
  $

  	
  27.03

  	
   

  	
  $

  	
  27.12

  	
   

  	
  $

  	
  27.20

  	
   

  	
  $

  	
  27.28

  	
   

  	
  $

  	
  27.36

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  2.

  	
  failure to provide required productive hours*

  	
   

  	
  $

  	
  25.50

  	
   

  	
  $

  	
  25.58

  	
   

  	
  $

  	
  25.66

  	
   

  	
  $

  	
  25.73

  	
   

  	
  $

  	
  25.81

  	
   

  
	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  	
   

  
	
  3.

  	
  Failure to provide equipment, materials and uniforms

  	
   

  	
  See
  Section C-4 for explanation of basis for deduction

  	
   

  

 

*      Cost is based on the Productive and
Supervisory rates as set forth in Section A.

 

 

	
  0600-03-60006

  	
  60

  

 

C-4.18     NOTICE TO CONTRACTOR
BEFORE CONTRACT DEDUCTION

 

The CO or the GPO will
inform the contractor in writing of the type and dollar amount of the proposed
deductions in accordance with the Criteria for Contract Deduction of this
contract, on or before the 10th working day of the month succeeding
the performance period for which the deductions are being proposed.

 

The contractor may, within 10 Government business days of receipt of
the notification from the CO or her designated representative of the proposed
deductions, present to the CO specific reasons why any or all of the proposed
deductions are not warranted. Reasons must be solidly based, and must provide
specific facts which justify reconsideration and adjustment of the proposed
amount to be deducted.  Failure to
respond within the 10 day period may be construed as acceptance of the
deductions proposed.

 

Monthly payments (except for the final monthly payment) will not be
delayed or withheld pending resolution of disputes regarding proposed
deductions.  If the CO makes a
determination that any or all of the proposed deductions are warranted, the CO
shall so notify the contractor, and subsequent payments under the contract
shall be adjusted accordingly.

 

Before final (last) payment is made, the contractor shall furnish the
CO with a release of all claims against the Government arising by virtue of
this contract, other than claims in stated amounts as may be specifically
excepted by the contractor from the operation of the release.  If the contractor’s claim to amounts payable
under the contract has been assigned under the Assignment of Claims Act of
1940, as amended (31 U.S.C. 203, 41 U.S.C. 15), a release may also be required
of the assignee. To ensure that all necessary adjustments for nonperformance or
unsatisfactory performance have been made and a release of claims has been
submitted before the contract is closed out the final (last) payment will be
made in 45 calendar days after receipt of a proper invoice, date of completion
of performance or receipt of release of claims by the CO whichever is later.

 

 

	
  0600-03-60006

  	
  61

  

 

Payment for the final month of this contract, or any extension thereof,
may be subject to conditional deductions by the GPO which will be adjusted, if
appropriate, following receipt of such adjustments results in the contractor being
entitled to payment of any amount conditionally withheld, such payment will be
made following issuance of the CO’s final decision pursuant to the preceding
paragraph.

 

C-4.19     CONTACT POINT FOR PAYMENT RELATED INQUIRIES

 

Payment
related inquiries may be directed to: Ms. Diana Herald, Supervisor
Administrative Payment Operations Unit 3 (410) 965-0607

 

C-4.20     INVOICE SUBMISSION

 

A.            Taxpayer Identification Number (TIN)

 

To
assist the Government in making timely payments pursuant to the requirements of
the prompt payment clause applicable to this contract (FAR 52.232-25, Prompt
Payment), it is requested that you include your TIN on each invoice submitted
under this contract.

 

B.            Designated Billing Office

 

Mailed
Invoices

 

The
designated billing office address for mailed invoices is set forth in Block
18(a), page 1, of this contract.  The
contractor shall submit an original and four copies of its invoice to that
address.

 

Hand-Carried
Invoices

 

If
the contractor desires to hand-carry invoices, an original and four copies of
its invoice shall be delivered to the following address:

 

Social
Security Administration

Office
of Finance

Supervisor,
Administrative

Payment
Operations Section

Room
2-B-105 East Low Rise Building

6401
Security Boulevard

Baltimore,
Maryland 21235-6401

 

 

	
  0600-03-60006

  	
  62

  

 

C-4.21  BASIS OF PAYMENT

 

Payment
will be made on a calendar month basis in arrears upon submission of an
invoice.  In the event the contract
begins or ends during the month, payments will be prorated based on the number
of calendar days in the respective month. 
It is the requirement of the Government to obtain complete and
satisfactory performance in accordance with the terms of the specifications and
quality standards of this contract.

 

The
Government is contracting for satisfactory performance of each task identified
in the specification, and deductions will, therefore, be made for any service
not provided.  The Criteria for
Deductions (where applicable) will be used by the Government in determining
monetary deductions for nonperformance of work under this contract.

 

It
is agreed that failure to accomplish any work required under this contract, or
to satisfactorily accomplish such work, or to comply with any provisions of
this contract, where due to the carelessness, neglect, or fault of the
contractor, shall constitute a deficiency for which a reduction of payment
shall be made in accordance with the provisions of this contract.

 

The
deduction(s) for non-performance for productive hours and supervisory hours
shall be adjusted on the contractor’s monthly invoice for the previous month
prior to the monthly invoice being submitted to the Government for payment.

 

C-4.22     ORIENTATION

 

Upon
entering on duty, all contractor’s employees assigned to this contract will be
given a Government provided orientation to acquaint them with the SSA
facilities.

 

C-4.33     DAMAGE OR LOSS TO THE CONTRACTOR’S PROPERTY

 

The
Government will not be responsible in any way for damage to or loss of the
contractor’s equipment kept in or near the buildings; or the contractor’s
employees personal belongings brought onto Government premises; occasioned by
fire; theft, accident or otherwise.

 

 

	
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C-4.24     DAMAGE OR LOSS TO THE GOVERNMENT’S PROPERTY

 

In
the event of loss or damage to Government equipment or property, the contractor
may be held liable.  The contractor shall
notify the Government of lost or damaged property or equipment within 72 hours
of the occurrence, after which the contractor shall have 72 hours to
investigate the situation.  Should it be
determined that the loss or damage to the property was caused through fault or
negligence of a contractor employee, then the extent the contractor’s liability
shall be measured by repair or replacement costs, whichever is less:  such costs shall be deducted from the
contractor’s invoice.

 

C-4.25     IDENTIFICATION OF CONTRACTOR
EMPLOYEES/BUILDING PASSES

 

(a)   Issuance of Passes

 

During
the performance of this effort, the rights to ingress to the Government site
for the contractor personnel shall be made available as required.  In this regard, the contractor shall see that
every new employee has an SSA/contractor identification/building pass before
the employee enters on duty. All passes must contain an expiration date.
Contractor employees must have this badge in their possession during normal
working hours, wear it in plain view and show it upon request.  The Government shall periodically verify
passes of contractor employees with their personal identification.  The contractor shall also see that this
identification for all contractor personnel be delivered to the GPO for
cancellation as his employees are dismissed or terminated and when the contract
expires.

 

(b)   Photo Identification

 

The
contractor shall make his employees available for photo identification badges
when required by the Government, on schedule to be agreed to by the
Government and the contractor. The badges will be issued by the Government
after a favorable pre-screening has been received on the contractor’s
employees.  The Government will take the
pictures and furnish the equipment and material to make the identification
badges. Contractor employees shall sign [ILLEGIBLE] badge at the time of
photographing.

 

 

	
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The
contractor shall see that all badges are returned to the GPO when employees are
dismissed or terminated.  The contractor
will notify the GPO when employee badges are lost. It will be the
responsibility of the contractor to pay for replacement badges at the rate of
$10 per badge.

 

The
use of the photo identification badges will be at the option of the Government.

 

While
on Government premises, the contractor shall comply with the rules, regulations
and procedures governing the conduct of personnel and the operation of this
facility. The contractor is also responsible for ensuring that all personnel
working on Government premises are aware of the Occupant Emergency Organization
(OEO) personnel in evacuating the building when the alarm is activated.

 

C-4.26     PROCEDURES FOR SIGNING-IN AND SIGNING-OUT

 

Each
contract employee must sign-in when reporting for duty and sign-out when
leaving at the end of the work day.  The
Contract Guarding Register, Form SSA-4072, provided by the GPO, shall be used
for this purpose. The sign-in and sign-out location will be designated by the
GPO.  Entries made for arrival and
departure will be countersigned by the contractor’s shift supervisor.

 

The
contractor shall submit the original SSA Forms on a weekly basis to the
following address.  Facsimile copies of
completed form SSA-4072 may not be used:

 

SSA

Office
of Protective Security Services

Attn:
GPO

340
National Computer Center

6201
Security Blvd.

Baltimore,
MD 21235-6201

 

C-4.27     REPORTING WORK HOURS PROVIDED

 

The
contractor shall submit to the GPO at the end of each week, and in addition on
the last working day of the month, a Building Service Contractor Work Report,
Form SSA-4077, or an equivalent substitute approved by the CO. The contractor
shall submit a report in writing the last day of each month indicating the
total number of all nonperformance productive and/or supervisory man hours for
that month.  The report shall list the
date, post, number of nonperformance hours for each post and the reason for
nonperformance (i.e., open post).

 

 

	
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C-4.28     EMPLOYEE CONDUCT AND IDENTIFICATION

 

(a)           All employees performing under this contract
shall be bonafide employees on the payroll of the contractor.

 

(b)           The contractor’s personnel may utilize
on-site cafeterias or snack areas for their lunchtime or breaktime.

 

(c)           During all operations on Government premises,
the contractor’s employees shall comply with the rules and regulations
governing standards of conduct on Government property.

 

(d)           The contractor shall be responsible for
maintaining satisfactory standards of employee conduct, competency and
integrity and shall be responsible for taking such disciplinary action with
respect to employees as may be deemed necessary.  Upon notice from the GPO that any contractor
employee is performing in an incompetent, careless manner, the CO shall notify
the contractor that remedial action is necessary within a 24-hour period after
notification, the Government reserves the right to refuse entry onto the
premises for the employee (s) in question.

 

C-4.29     INSURANCE REQUIREMENTS

 

In
accordance with the clause “INSURANCE—WORK ON A GOVERNMENT INSTALLATION”
(52.228-5, Section C-2), the contractor shall maintain, at its expense,
during the entire period of performance under this contract, the minimum
insurance set forth below:

 

(a)   Worker’s compensation insurance, or
equivalent worker’s compensation coverage, as required or prescribed by law,
with minimum employer liability limit of $100,000 for accidental bodily injury
or death, or for occupational disease.

 

(b)   Comprehensive general liability with minimum
limit of $1,000,000 per accident for bodily injury and $50,000 per accident for
property damage.

 

(c)   Automobile liability—minimum limits of
$200,000 per person and $500,000 per accident for bodily injury and $50,000 per
accident for property damage.

 

The
contractor shall file with the CO, within five (5) calendar days after the
effective date of contract award, a certificate of insurance evidencing the
above coverage.

 

 

	
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The
policies evidencing required insurance shall contain an endorsement to the
effect that any cancellation or any material change adversely affecting the
Government’s interest shall not be effective (a) for such period as the laws of
the State in which this contract is to be performed prescribe or (b) until 30
calendar days after the insurer or the contractor gives written notice to the
CO, whichever period is longer.

 

The
contractor warrants that such insurance coverage for all subcontractors who
will work at any of the sites does or will exist before such subcontractor
personnel enter the Government premises.

 

C-4.30    USE OF
PREMISES

 

If
the premises are occupied, the contractor, its subcontractor and their
employees shall comply with the regulations governing access to, operation of
and conduct while in or on the premises and shall perform the work required
under this contract in such a manner as not to unreasonably interrupt or
interfere with the conduct of Government business.

 

Any
requests received by the contractor from occupants of existing buildings to
change the sequence of work shall be referred to the CO for determination.

 

If
the premises are occupied, the contractor, its subcontractors and their
employees shall not have access to or be admitted into any building outside the
scope of this contract, except with official permission.

 

C-4.31    RESPONSIBILITIES
OF THE GOVERNMENT

 

(a)   Subject to security regulations, the
Government shall provide access to the buildings for the contractor to perform
armed/unarmed guard services in the contractor’s on-site offices.

 

(b)   The Government shall maintain environmental
conditions for on-site operational areas in accordance with standard practices
necessary to facilitate reliable operations.

 

 

	
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C-4.32     INCLEMENT WEATHER AND/OR OTHER CONDITIONS WHICH
AFFECT BUILDING CLOSURES

 

The
contractor shall be responsible for providing continuous coverage of the
facility by contract personnel as outlined in Section E-l. The Government
may find it necessary to close a building, open its facilities late, or grant
its employees early dismissal due to inclement weather or other unforeseen
circumstances. In the event of a building closure, contract personnel are
required to report as outlined in Section E-l and/or as directed by the
GPO or his/her designee. No deduction to the contractor’s monthly invoice will
be made for hours not worked as a result of a building closure.

 

C-4.33     (AS CLAUSE 396) – SECTION 8(A) DIRECT
AWARD. (APR 2001)

 

(a)           This contract is issued as a direct award
between the Social Security Administration (SSA) and the 8 (a) contractor,
Paragon Systems Incorporated, pursuant with the Partnership Agreement between
the Small Business Administration (SBA) and SSA. SBA is the prime
contractor.  SBA retains responsibility
for 8(a) certification,  8(a)  eligibility determinations and related issues,
and providing counseling and assistance to the 8(a) contractor under the 8(a)
program.  The cognizant SBA District
Office is:

 

U.S.
Small Business Administration

Birmingham
AL District Office

801
Tom Martin Drive, Suite 201

Birmingham,
AL 35211

 

(b)           SSA is responsible for administering the
contract and taking action on behalf of the Government under the terms and
conditions of the contract.  SSA must
however give advance notice to SBA before SSA issues a final notice terminating
performance, either in whole or in part, under the contract.  SSA must coordinate with SBA prior to
processing any novation agreement.  SSA
may assign contract administration functions to a contract administration
office.

 

The
contractor agrees:

 

(1)   To notify
the Contracting Officer, simultaneous with the Contractor’s notification to SBA
(as required by SBA’s 8(a) regulations), when the owner(s) upon whom 8(a)
eligibility is based plan

 

 

	
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to
relinquish ownership or control of the concern. Consistent with 15 U.S.C. 637
(a)(21) , transfer of ownership or control must result in termination of the
contract for convenience, unless SBA waives the requirement for termination
before the Contractor actually relinquishes ownership and control.

 

(2)   That it will
adhere to the requirements of 52.219-14, Limitations on Subcontracting.

 

 

	
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SECTION D —        FAR CLAUSE 52.212-5, CONTRACT TERMS AND
CONDITIONS REQUIRED
TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS — COMMERCIAL ITEMS. (MAY 2002)

 

 

	
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SECTION D          52.212-5
— CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE
ORDERS — COMMERCIAL ITEMS. (MAY 2002)

 

(a)  The Contractor shall comply
with the following FAR clauses, which are incorporated in this contract by
reference, to implement provisions of law or executive orders applicable to
acquisitions of commercial items:

 

(1)   52.222-3, Convict Labor (E.O.
11755);

(2)   52.233-3, Protest after Award
(31 U.S.C 3553).

 

(b)  The Contractor shall comply with the FAR
clauses in this paragraph (b) that the contracting officer has indicated as
being incorporated in this contract by reference to implement provisions of law
or Executive orders applicable to acquisitions of commercial items or components:

 

[Contracting Officer
shall check as appropriate.]

 

ý (1) 52.203-6, Restrictions on
Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10
U.S.C. 2402).

 

o (2) 52.219-3, Notice of HUBZone Small
Business Set-Aside (Jan 1999).

 

o (3) 52.219-4, Notice of Price
Evaluation Preference for HUBZone Small Business Concerns (Jan 1999) (if the
offeror elects to waive the preference, it shall so indicate in its offer).

 

o (4) (i) 52.219-5, Very Small Business
Set-Aside (Pub. L. 103-403, section 304, Small Business Reauthorization
and Amendments Act of 1994).

 

o (ii) Alternate I to 52.219-5.

 

o (iii) Alternate II to 52.219-5.

 

ý (5) 52.219-8, Utilization of Small
Business Concerns (15 U.S.C. 637 (d)(2) and (3)).

 

o (6) 52.219-9, Small Business
Subcontracting Plan (15 U.S.C. 637 (d)(4)).

 

ý (7) 52.219-14, Limitations on
Subcontracting (15 U.S.C. 637(a)(14)).

 

o (8) (i) 52.219-23, Notice of Price
Evaluation Adjustment for Small Disadvantaged Business Concerns (Pub. L.
103-355, section 7102, and 10 U.S.C. 2323) (if the offerer elects to waive
the adjustment, it shall so indicate in its offer).

 

o (ii) Alternate of 52.219-23.

 

 

	
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o (9) 52.219-25, Small Disadvantaged
Business Participation Program-Disadvantaged Status and Reporting (Pub. L.
103-355, section 7102, and 10 U.S.C. 2323).

 

o (10) 52.219-26, Small Disadvantaged
Business Participation Program-Incentive Subcontracting (Pub. L. 103-355,
section 7102, and 10 U.S.C. 2323).

 

ý (11) 52.222-21, Prohibition of
Segregated Facilities (Feb 1999).

 

ý (12) 52.222-26, Equal Opportunity
(E.O. 11246).

 

ý (13) 52.222-35, Affirmative Action for
Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212).

 

ý (14) 52.222-36, Affirmative Action for
Workers with Disabilities (29 U.S.C. 793).

 

ý (15) 52.222-37, Employment Reports on
Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans (38
U.S.C. 4212).

 

o (16) 52.222-19, Child
Labor-Cooperation with Authorities and Remedies (E.O. 13126).

 

o (17)(i) 52.223-9, Estimate of
Percentage of Recovered Material Content for EPA-Designated Products (42 U.S.C.
6962(c)(3)(A)(ii)).

 

o (ii) Alternate I of 52.223-9 (42
U.S.C. 6962(i)(2)(C)).

 

o (18) 52.225-1, Buy American
Act-Balance of Payments Program-Supplies (41 U.S.C. l0a-l0d).

 

o (19)(i) 52.225-3, Buy American Act -
North American Free Trade Agreement - Israeli Trade Act - (41 U.S.C. l0a-l0d,
19 U.S.C. 3301 note, 19 U.S.C. 2112 note).

 

o (ii) Alternate I of 52.225-3.

 

o (iii) Alternate II of 52.225-3.

 

o (20) 52.225-5, Trade Agreements (19
U.S.C. 2501, et seq., 19 U.S.C.
3301 note).

 

o (21) 52.225-13, Restriction on Certain
Foreign Purchases (E.O. 12722, 12724, 13059, 13067, 13121, and 13129).

 

 

	
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o (22) 52.225-15, Sanctioned European
Union Country End Products (E.O.12849).

 

ý (23) 52.225-16, Sanctioned European
Union Country Services (E.O. 1284

 

o (24) 52.232-33, Payment by Electronic
Funds Transfer-Central Contractor Registration (31 U.S.C. 3332).

 

ý (25) 52.232-34, Payment by Electronic
Funds Transfer-Other Than Central Contractor Registration (31 U.S.C. 3332).

 

o (26) 52.232-36, Payment by Third Party
(31 U.S.C. 3332).

 

o (27) 52.239-1, Privacy or Security
Safeguards (5 U.S.C. 552a).

 

o (28) (i) 52.247-64, Preference for
Privately Owned U.S.-Flag Commercial Vessels (46 U.S.C. 1241).

 

o (ii) Alternate I of 52.247-64.

 

(c) The Contractor shall comply
with the FAR clauses in this paragraph (c), applicable to commercial services,
which the Contracting Officer has indicated as being incorporated in this
contract by reference to implement provisions of law or executive orders
applicable to acquisitions of commercial items or components:

 

[Contracting
Officer check as appropriate.]

 

ý (1) 52.222-41, Service Contract Act of
1965, As Amended (41 U.S.C. 351, et seq.).

 

ý (2) 52.222-42, Statement of Equivalent
Rates for Federal Hires (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

 

ý (3) 52.222-43, Fair Labor Standards
Act and Service Contract Act —Price Adjustment (Multiple Year and Option
Contracts) (29 U.S.C.206 and U.S.C. 351,
et seq.).

 

o (4) 52.222-44, Fair Labor Standards
Act and Service Contract Act — Pi Adjustment (29 U.S.C. 206 and 41 U.S.C 351, et seq.).

 

ý (5) 52.222-47, SCA Minimum Wages and
Fringe Benefits Applicable Successor Contract Pursuant to Predecessor Contractor
Collective Bargaining Agreement (CBA) (41 U.S.C, 351, et seq.).

 

 

	
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(d) Comptroller General Examination of Record. The Contractor
shall comply with the provisions of this paragraph (d) if this contract was
awarded using other than sealed bid, is in excess of the simplified acquisition
threshold, and does not contain the clause at 52.215-2, Audit and Records —
Negotiation.

 

(1)   The Comptroller General of the
United States, or an authorized representative of the Comptroller General,
shall have access to and right to examine any of the Contractor’s directly
pertinent records involving transactions related to this contract.

 

(2)   The Contractor shall make
available at its offices at all reasonable times the records, materials, and other
evidence for examination, audit, or reproduction, until 3 years after final
payment under this contract or for any shorter period specified in FAR Subpart
4.7, Contractor Records Retention, of the other clauses of this contract. If
this contract is completely or partially terminated, the records relating to
the work terminated shall be made available for 3 years after any resulting
final termination settlement. Records relating to appeals under the disputes
clause or to litigation or the settlement of claims arising under or relating
to this contract shall be made available until such appeals, litigation, or
claims are finally resolved.

 

(3)   As used in this clause, records
include books, documents, accounting procedures and practices, and other data,
regardless of type and regardless of form. This does not require the Contractor
to create or maintain any record that the Contractor does not maintain in the
ordinary course of business or pursuant to a provision of law.

 

(e) Notwithstanding the
requirements of the clauses in paragraphs (a), (b), (c) or (d) of this clause,
the Contractor is not required to include any FAR clause, other than those
listed below (and as may be required by an addenda to this paragraph to
establish the reasonableness of prices under Part 15), in a subcontract for
commercial items or commercial components —

 

(1) 
52.222-26, Equal Opportunity (E.O. 11246);

 

(2) 
52.222-35, Affirmative Action for Disabled Veterans, Veterans of the
Vietnam Era and Other Eligible Veterans (38 U.S.C. 4212);

 

(3) 
52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C.
793);

 

(4) 
52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels
(46 U.S.C. 1241) (flow down not required for subcontracts awarded beginning May
1, 1996); and

 

(5) 
52.222-41, Service Contract Act of 1965, As Amended (41 U.S.C. 351, et seq.).

 

(End of Clause)

 

 

	
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PART III — CONTRACT DOCUMENTS, EXHIBITS AND/OR ATTACHMENTS

 

SECTION E — CONTRACT DOCUMENTS, EXHIBITS AND/OR
ATTACHMENTS

 

	
  E-l

  	
   

  	
  POST HOURS AND LOCATIONS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-2

  	
   

  	
  DESCRIPTION OF THE
  TRAINING TO BE PROVIDED BY THE CONTRACTOR

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-3

  	
   

  	
  FEDERAL LAW ENFORCEMENT
  TRAINING CENTER PRACTICAL PISTOL COURSE

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-4

  	
   

  	
  KEY PERSONNEL RESUME

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-5

  	
   

  	
  UNITED STATES DEPARTMENT
  OF LABOR WAGE RATE DETERMINATION NUMBER 2002-0027, REV. #2 , DATED 06/20/2002
  AND THE PREVAILING COLLECTIVE BARGAINING AGREEMENT BETWEEN HERITAGE SERVICES,
  INC. AND THE UNITED UNION OF SECURITY GUARDS

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-6

  	
   

  	
  PATROL VEHICLE REQUIREMENT
  

  	
   

  
	
   

  	
   

  	
   

  	
   

  
	
  E-7

  	
   

  	
  REFERENCE DOCUMENTS

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