Document:

EX-10.5

 

EXHIBIT
10.5

FEDERAL HOME LOAN BANK OF CINCINNATI
 

Executive Long-Term Incentive Plan

As of January 1, 2007

Revised March, 2007

 

 

FEDERAL
HOME LOAN BANK OF CINCINNATI

 

Executive Long-Term Incentive Plan

TABLE OF CONTENTS

	 	 	 	 	 	 	 	 	 
	 	 	 	 	 	 	Page
	 	1.0	 	 	Plan Objectives

	 	 	1	 
	 	2.0	 	 	Definitions

	 	 	1	 
	 	3.0	 	 	Eligibility

	 	 	2	 
	 	4.0	 	 	Base Award Opportunity

	 	 	3	 
	 	5.0	 	 	Performance Measures

	 	 	3	 
	 	6.0	 	 	Final Award Determination

	 	 	4	 
	 	7.0	 	 	Administration Control

	 	 	5	 
	 	8.0	 	 	Miscellaneous Conditions

	 	 	5	 
	 	 	 	 	 
	 	 	 	 
	Appendix – 2007 – 2009 Performance Period	 	 	9	 
	 	 	 	 	 
	 	 	 	 
	 	 	 	 	Performance Period
	 	 	 	 
	 	 	 	 	Base Award Opportunity
	 	 	 	 
	 	 	 	 	Initial Value of Performance Unit
	 	 	 	 
	 	 	 	 	Performance Measures & Final Value of
Performance Unit
	 	 	 	 
	 	 	 	 	Detailed Goals & Performance Measures
	 	 	 	 
	 	 	 	 	Participants
	 	 	 	 

 

 

FEDERAL
HOME LOAN BANK OF CINCINNATI

 

Executive Long-Term Incentive Plan

PLAN DOCUMENT

	1.0	 	Plan Objectives

	 	1.1	 	The purpose of the Federal Home Loan Bank of Cincinnati Executive Long-Term
Incentive Plan (the “Plan”) is to achieve five objectives:

	 	1.1	 	Promote the achievement of the Bank’s long-term profitability and
business goals;
	 
	 	1.2	 	Link executive compensation to specific long-term performance
measures;
	 
	 	1.3	 	Provide a competitive reward structure for senior officers and
other key employees;
	 
	 	1.4	 	Provide a vehicle for closer Board involvement and communication
with management regarding the Bank’s long-term strategic plans; and
	 
	 	1.5	 	Promote loyalty and dedication to the Bank and its objectives.

	 	1.2	 	The Plan is a cash-based, long-term incentive plan which establishes individual
Base Award Opportunities related to achievement of Bank performance over certain
three-year Performance Periods.
	 
	 	1.3	 	The Participants, the Base Award Opportunity, Performance Measures, value of a
Performance Unit at the beginning and end of a Performance Period, and other relevant
information are set forth in the attached Appendices.

	2.0	 	Definitions

	 	2.1	 	When used in this Plan, the words and phrases below shall have the following
meanings:

	 	2.1.1	 	Bank means the Federal Home Loan Bank of Cincinnati;
	 
	 	2.1.2	 	Base Award Opportunity means the award that may be earned during
a Performance Period for achieving target performance levels under each
Performance Measure;
	 
	 	2.1.3	 	Board means the Bank’s Board of Directors;
	 
	 	2.1.4	 	Disabled means a Participant who (i) is unable to engage in any
substantial gainful activity by reason of any medically determinable

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	 	 	 	physical or mental impairment which can be expected to result in death or can
be expected to last for a continuous period of not less than 12 months, or
(ii) is, by reason of any medically determinable physical or mental impairment
which can be expected to result in death or can be expected to last for a
continuous period of not less than 12 months, receiving income replacement
benefits for a period of not less than 3 months under an accident and health
plan covering employees of the Bank.
	 
	 	2.1.5	 	Extraordinary Occurrences means those events that, in the
opinion and discretion of the Board, are outside the significant influence of
the Participants or the Bank and are likely to have a significant unanticipated
effect, whether positive or negative, on the Bank’s operating and/or financial
results, including, without limit, movement in interest rates, changes in
financial strategies, or policies or significant change in Bank membership.
	 
	 	2.1.6	 	Final Award means the amount ultimately paid to a Participant
under the Plan for a Performance Period.
	 
	 	2.1.7	 	Performance Measure means each performance factor that is taken
into consideration under the Plan in determining the value of the Final Award.
	 
	 	2.1.8	 	Participant means an employee who participates in the Plan
pursuant to Section 3.1.
	 
	 	2.1.9	 	Performance Period means a certain three-year period over which
Bank performance is measured.
	 
	 	2.1.10	 	Performance Unit means a unit, the value of which shall be determined in
accordance with the applicable Appendix.
	 
	 	2.1.11	 	Personnel Committee or Committee means the Personnel Committee of the Board.
	 
	 	2.1.12	 	Plan means this Executive Long-Term Incentive Plan.
	 
	 	2.1.13	 	Plan Award means an amount that is provisionally determined at the end of the
Performance Period subject to adjustment as provided in Section 6.
	 
	 	2.1.14	 	President means the President of the Bank.

	3.0	 	Eligibility

	 	3.1	 	A Bank employee who is nominated by the President and approved by the Board may
participate in the Plan.

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	 	3.2	 	Eligibility shall generally be limited to officers (i) whose functional
responsibilities encompass the establishment of strategic direction and tactical action
plans for the Bank, and (ii) who have received at least satisfactory rankings on annual
performance reviews over a Performance Period. Other employees may also be eligible to
participate as defined by competitive compensation practices within the Bank’s labor
market.
	 
	 	3.3	 	Due to its unique role for the Bank and reporting relationship to the Board,
the Director of Internal Audit will not be included as an eligible position under the
Plan, but will be eligible for a similar plan administered by the Audit Committee of
the Board.

	4.0	 	Base Award Opportunity

	 	4.1	 	At the beginning of each Performance Period, the Bank will provide a Base
Award Opportunity to Participants. The Base Award Opportunity is equal to a
percentage of each Participant’s annual base salary at the beginning of the
Performance Period as described in the applicable Appendix. Certain executive
positions have a greater and more direct impact than others on the annual success of
the Bank; therefore, these differences are recognized by varying award opportunities
for each Participant level.
	 
	 	4.2	 	Each Participant in a Performance Period shall be granted a number of
Performance Units for that Performance Period determined by dividing the Base Award
Opportunity by the value of a Performance Unit at the beginning of a Performance Period
as described in the applicable Appendix.
	 
	 	4.3	 	There will be four levels of award opportunities:

	 	 	 
	Level I:

	 	President
	 
	 	 
	Level II:

	 	Executive Vice President
	 
	 	 
	Level III:

	 	Senior Vice Presidents
	 
	 	 
	Level IV:

	 	Vice Presidents

	5.0	 	Performance Measures

	 	5.1	 	Three achievement levels will be established for each Performance Measure:

	 	 	 
	Threshold

	 	The minimum achievement level accepted for the Performance Measure.
	 
	 	 
	Target

	 	The planned achievement level for the Performance Measure.

3

 

	 	 	 
	 
	 	 
	Maximum

	 	The achievement level for the Performance Measure that substantially exceeds
the planned level of achievement.

	 	5.2	 	At the beginning of each Performance Period, Performance Measures for a
Performance Period and Performance Units and their initial values will be established
by the Personnel Committee with Board approval.
	 
	 	5.3	 	When establishing Performance Measures, the Threshold level should reflect a 90
percent success rate; the Target level should reflect a 75-80 percent success rate; and
the Maximum level should reflect a 10 to 15 percent success rate.

	6.0	 	Final Award Determination

	 	6.1	 	Plan Awards will be based on the achievement level for each of the three-year
Performance Measures. However, if the Bank fails to achieve the Threshold level for a
Performance Measure other than the Mission Goal, no award will be payable for that
specific Performance Measure. If the Bank fails to achieve the Threshold level for the
Mission Goal Performance Measure, no award will be payable under the Plan for the
Performance Period.
	 
	 	6.2	 	A Participant’s Plan Award for a Performance Period equals the number of his or
her Performance Units for that Performance Period multiplied by the value of a
Performance Unit at the end of the Performance Period as determined in accordance with
the applicable Appendix.
	 
	 	6.3	 	In the event that a Federal Housing Finance Board (FHFB) examination identifies
a Composite Four (4) Rating (as defined in the FHLBank Rating System) indicating the
Bank has been found to be operating in an unacceptable manner, exhibits serious
deficiencies in corporate governance, risk management or financial condition and
performance, or in substantial noncompliance with laws, FHFB regulation or supervisory
guidance in a Participant’s area of responsibility, all
participants’ eligibility to receive an award under the Plan for
the Performance Period in which the Composite Four Rating existed,
will be subject to further review by the Committee. Pursuant to
Section 8.13, awards may be reduced or eliminated.
	 
	 	6.4	 	Promptly after a Performance Period, Plan Awards for the Performance Period
shall be determined by the Board in its sole discretion based upon the Plan Award
determined pursuant to Section 6.2.
	 
	 	6.5	 	President’s Award. In addition to the Plan Award, in determining a
Participant’s Final Award, the Executive Vice President, Senior Vice Presidents, Vice
Presidents and other employees (e.g., new hires and highly valued existing employees)
may be nominated by the President for a discretionary allocation of Performance Units,
to be approved by the Board, to recognize extraordinary performance and/or to address
competitive compensation practices within the Bank’s labor market (the “President’s
Award”).

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	 	6.6	 	The value of a Performance Unit under the President’s Award will be equal to
the value of a Performance Unit under the Base Award Opportunity.
	 
	 	6.7	 	For a Performance Period, the total value of Performance Units granted under
the President’s Award shall not exceed ten (10) percent of the total Performance Units
granted under the Base Award Opportunity.
	 
	 	6.8	 	The Board may also authorize the President to receive a discretionary
allocation of Performance Units to recognize extraordinary performance and/or to
address competitive compensation practices within the Bank’s labor market. Any
discretionary allocation of Performance Units granted to the President under this
section will not exceed ten (10) percent of the total Performance Units granted to the
President under the Base Award Opportunity.
	 
	 	6.9	 	A Participant’s Final Award will consist of his or her Plan Award plus any
additional discretionary award granted under Section 6.5 or 6.8.

	7.0	 	Administrative Control

	 	7.1	 	The Bank’s Human Resources Department will assist, as requested, the President
and the Committee in the administration of the Plan, however, the Board will have the
ultimate authority over the Plan.
	 
	 	7.2	 	In addition to the authority expressly provided in the Plan, the Board shall
have such authority in its sole discretion to control and manage the operation and
administration of the Plan and shall have all authority necessary to accomplish these
purposes, including, but not limited to, the authority to interpret the terms of the
Plan, and to decide questions regarding the Plan and the eligibility of any person to
participate in the Plan and to receive benefits under the Plan. The Board’s
determinations and interpretations regarding the Plan shall be final, binding, and
conclusive.

	8.0	 	Miscellaneous Conditions

	 	8.1	 	Except as provided in Section 8.4, Participants must be employed by the Bank on
the last day of the Performance Period in order to become eligible to receive a Final
Award. A Participant will not become vested in an award under this Plan until the date
the Board authorizes the payment of the Participant’s Final Award.
	 
	 	8.2	 	In the event a Participant voluntarily or involuntarily terminates employment
during the Performance Period, no award will be made to the Participant, except as
provided in Section 8.4 below.
	 
	 	8.3	 	Employees of the Bank who are hired, transferred, or promoted into an eligible
position during a Performance Period may be nominated for participation in the Plan in
accordance with Section 3.1, and receive a prorated Base Award
Opportunity. Additionally, employees of the Bank who are hired, transferred, or

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	 	 	 	promoted into an eligible position after the start of a Performance Period may be
nominated for participation in the Plan in accordance with Section 3.1, and receive a
prorated Base Award Opportunity.
	 
	 	8.4	 	A Participant who retires, dies or becomes Disabled during the Performance
Period may receive a prorated Plan Award, but only if the President nominates and the
Board approves such action. For purposes of this Section, the term “retires” means the
Participant has (i) been employed with the Bank for at least five (5) years and (ii)
reached at least age 62 when he or she retires from his or her Bank employment. If a
Participant becomes vested to receive a prorated award under this Section, the prorated
Final Award will be paid to the Participant no later than 21/2 months following the
calendar year in which such vesting occurred. If a Participant terminates service with
the Bank for any reason other than retirement, death, or disability during the
Performance Period, the Participant will not be eligible to receive an award under the
Plan.
	 
	 	8.5	 	The amount of any prorated award will be determined by dividing the number of
months the Participant was employed by the Bank during the Performance Period by 36 and
multiplying such quotient by the Plan Award.
	 
	 	8.6	 	If a Participant ceases employment after the Performance Period but before the
Board approves the Final Award for that Performance Period, the President may nominate
and the Board may approve that the Participant receive an award. However, if the
President fails to make such a recommendation or the Board fails to approve such
action, the Participant will not be entitled to an award.
	 
	 	8.7	 	Notwithstanding any Plan provision to the contrary, mere participation in the
Plan will not entitle a Participant to an award.
	 
	 	8.8	 	The designation of an employee as a Participant in the Plan does not guarantee
employment. Nothing in this Plan shall be deemed (i) to give any employee or
Participant any legal or equitable rights against the Bank, except as expressly
provided herein or provided by law; or (ii) to create a contract of employment with any
employee or Participant, to obligate the Bank to continue the service of any employee
or Participant, or to affect or modify any employee’s or Participant’s term of
employment in any way.
	 
	 	8.9	 	The right of the Bank to discipline or discharge a Participant shall not be
affected by reason of any provision of this Plan.
	 
	 	8.10	 	All Final Awards will be paid out in cash and will be subject to applicable
payroll tax withholdings.
	 
	 	8.11	 	No Final Award received by a Participant shall be considered as compensation
under any employee benefit plan of the Bank, except as otherwise determined by the
Bank.

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	 	8.12	 	Final awards will be made as soon as practical following the end of the
Performance Period, but in any event no later than 2 1/2 months following the calendar
year which the Participant became vested in the Final Award.
	 
	 	8.13	 	The Board has the right to revise, modify, or terminate the Plan in whole or in
part at any time or for any reason, and the right to modify any recommended award
amount (including the determination of a greater or lesser award, or no award), for any
reason, without the consent of any Participant.
	 
	 	8.14	 	Since no employee has a guaranteed right to any award under this Plan, any
attempt by an employee to sell, transfer, assign, pledge, or otherwise encumber any
anticipated award shall be void, and the Bank shall not be liable in any manner for or
subject to the debts, contracts, liabilities, engagements or torts of any person who
might anticipate an award under this program.
	 
	 	8.15	 	This Plan shall at all times be entirely unfunded and no provision shall at any
time be made with respect to segregating assets of the Bank for payment of any award
under this program.
	 
	 	8.16	 	The Plan shall be construed, regulated and administered in accordance with the
laws of the state of Ohio, unless otherwise preempted by the laws of the United States.
	 
	 	8.17	 	If any provision of the Plan is held invalid or unenforceable, its invalidity
or unenforceability shall not affect any other provision of the Plan, and the Plan
shall be construed and enforced as if such provision had not been included herein.
	 
	 	8.18	 	If a Participant dies before receiving his or her award, any amounts determined
to be paid under this Plan shall be paid to the Participant’s surviving spouse, if any,
or if none, to the Participant’s estate. The Bank’s determination as to the identity
of the proper payee of any amount under this Plan shall be binding and conclusive and
payment in accordance with such determination shall constitute a complete discharge of
all obligations on account of such amount.
	 
	 	8.19	 	Claims and Appeals Procedures. A Participant (such Participant being
referred to below as a “Claimant”) may deliver to the Personnel Committee a written
claim for a determination with respect to any claim as to which the Personnel Committee
has jurisdiction under this Plan. If such a claim relates to the contents of a notice
received by the Claimant, the claim must be made within sixty (60) days after such
notice was received by the Claimant. The claim must state with particularity the
determination desired by the Claimant.
	 
	 	 	 	The Personnel Committee shall consider a Claimant’s claim within a reasonable time,
but no later than ninety (90) days after receiving the claim. If the Personnel
Committee determines that special circumstances require an extension of time for
processing the claim, written notice of the extension shall

7

 

	 	 	 	be furnished to the Claimant prior to the termination of the initial ninety (90) day
period. Upon reaching its decision, the Personnel Committee shall notify the
Claimant in writing.
	 
	 	 	 	On or before sixty (60) days after receiving a notice from the Personnel Committee
that a claim has been denied, in whole or in part, a Claimant (or the Claimant’s duly
authorized representative) may file with the Committee a written request for a review
of the denial of the claim. The Committee shall render its decision on review
promptly, in writing, and deliver it to the Claimant no later than sixty (60) days
after it receives the Claimant’s written request for a review of the denial of the
claim.
	 
	 	8.20	 	Any agreements or representations, oral or otherwise, express or implied, with
respect to the subject matter of this Plan which are not contained herein will have no
effect or enforceability.

8

 

APPENDICES
 

9

 

FEDERAL
HOME LOAN BANK OF CINCINNATI

 

Executive Long-Term Incentive Plan

APPENDIX

2007 – 2009 Performance Period

     Performance Period

The Performance Period described in this Appendix shall be January 1, 2007 through December 31,
2009.

     Base Award Opportunity

The Base Award Opportunity (as a percentage of January 1, 2007 base salary) for Levels I, II, III,
and IV are:

	 	 	 	 	 	 	 	 
	 
	 	Level	 	 	 	 	 	 
	 	I
	 	 	 	30.0	%	 
	 	II
	 	 	 	25.0	%	 
	 	III
	 	 	 	20.0	%	 
	 	IV
	 	 	 	15.0	%	 
	 

     Initial Value of Performance Unit

The value of a Performance Unit at the beginning of this Performance Period equals $100.

10

 

     Performance Measures

	 	1.	 	After the Performance Period ends, evaluate actual Bank performance against the
Performance Measures stated below.
	 
	 	2.	 	Determine the value of the Performance Unit based on the minimum, target, and
maximum awards for the Operating Efficiency, Risk Adjusted Profitability and Market Penetration achievements according to
the following table:

	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 
	 	 	 	 	Minimum	 	 	Threshold	 	 	Target	 	 	Maximum	 
	 	Operating Efficiency(1)
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	Dollar Value at Hurdles
	 	 	$	0	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	Weight
	 	 	 	0.333	 	 	 	 	0.333	 	 	 	 	0.333	 	 	 	 	0.333	 	 
	 	Operating Efficiency Value
	 	 	$	0	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	Risk Adjusted Profitability(2)
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	Dollar Value at Hurdles
	 	 	$	0	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	Weight
	 	 	 	0.333	 	 	 	 	0.333	 	 	 	 	0.333	 	 	 	 	0.333	 	 
	 	Risk Adjusted Profitability Value
	 	 	$	0	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	Market Penetration(3)
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	Dollar Value at Hurdles
	 	 	$	0	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	Weight
	 	 	 	0.333	 	 	 	 	0.333	 	 	 	 	0.333	 	 	 	 	0.333	 	 
	 	Market Penetration Value
	 	 	$	0	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	 
	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 	Total Value
	 	 	$	0	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 
	 

	 	3.	 	The value of the Performance Unit at the end of the Performance Period equals (a)
the dollar value determined by achievement of the Operating Efficiency, Profitability
and Market Penetration goals (illustrated above) multiplied by (b) a
“Mission” goal multiplier (i.e., Percent of Participating Members using one or more HCI
Programs):

	 	 	 	 	 	 	 	 
	 
	 	Percent of Participating Members
Using One or More HCI Programs	 	 	Multiplier	 
	 	Maximum
	 	 	 	1.1	 	 
	 	Target
	 	 	 	1.0	 	 
	 	Threshold
	 	 	 	0.9	 	 
	 	Minimum
	 	 	 	0.0	 	 
	 

(1) Ranking of Operating Efficiency Ratio in comparison to the other FHLBanks

(2) Ranking of Risk Adjusted Profitability in comparison to other FHLBanks

(3) Ratio of Member Advances to Member Assets

Detailed descriptions of the performance measures are included on the following page.

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     Detailed Goals & Performance Measures

	 	 	 	 	 	 	 	 	 	 	 	 
	 
	 	Performance Measures	 	 	Threshold	 	 	Target	 	 	Maximum	 
	 	OPERATING EFFICIENCY — Incentive Weight: 33.3%

Ranking of Operating Efficiency Ratio in comparison to other FHLBanks1
	 	 	 	 	 	 	 	 	 	 
	 	RISK ADJUSTED PROFITABILITY — Incentive Weight: 33.3% 

Ranking of Risk Adjusted Profitability in comparison to other FHLBanks2
	 	 	 	 	 	 	 	 	 	 
	 	MARKET PENETRATION — Incentive Weight: 33.3%

Ratio of Member Advances to Member Assets3
	 	 	 	 	 	 	 	 	 	 
	 	AFFORDABLE HOUSING/COMMUNITY INVESTMENT — Incentive Multiplier: +/-10% 

Percent of Participating Members using one or more HCI Programs4
	 	 	 	 	 	 	 	 	 	 
	 

1 The Operating Efficiency goal is defined
as a ratio of the FHLBank’s total operating expenses divided by the sum of net
interest income after loan loss provision and other income reported on the
Statement of Income to the Finance Board. The Operating Efficiency Ratio for
calendar year 2007, 2008 and 2009 will be calculated at each year-end and each
year’s results summed and divided by three to determine the average Ratio
during the three-year performance period. The FHLBank’s three-year average
Ratio will be compared to an identical calculation for each of the other
FHLBanks to determine the final ranking.

2 The Risk Adjusted Profitability (RAP)
goal is defined in terms of the FHLBank’s Return on Equity which will be
risk-adjusted for earnings volatility as measured by the Sharpe ratio. The
Sharpe ratio is defined as average return on equity minus three-month LIBOR
divided by the standard deviation (which measures the volatility). It
indicates how well the FHLBank’s return on capital compensates for the risk
assumed and indicates the quality or stability of profitability relative to the
level of risk. The FHLBank’s RAP will be calculated for calendar years 2007,
2008 and 2009 using the month-end balances. The results for each calendar year
will be summed and divided by three to determine the final average. The
FHLBank’s three-year average RAP will then be compared with an identical
calculation for each of the other FHLBanks to determine final ranking. The
FHLBanks will be ranked in descending order based on the RAP.

3 The Market Penetration goal is designed
to enhance the franchise value of FHLBank membership by demonstrating the
extent to which Advances serve as a valuable, competitive source of funding for
all Members. This goal will be calculated by dividing each Member’s month-end
advances during 2007, 2008 and 2009 by the Member’s total assets. The total
assets used will lag the Advance balances used by one quarter, e.g., Advances
for January through March of 2007 would be divided by Members’ assets as of
December, 2006. A monthly average Advances to Assets ratio will be produced
for each Member and the monthly ratios will be summed and divided by the total
number of Members to determine the average Advances to Assets ratio. Monthly
averages will be summed and divided by the 36 months in the performance period
to determine the final results. This calculation provides equal weighting for
each Member’s monthly Advances to Asset ratio with no weighting applied for a
Member’s asset size.

4 The Affordable Housing/Community
Investment goal is intended to increase participation in the FHLBank’s Housing
and Community Investment (HCI) programs. For this goal, a Participating Member
is defined as a Member who submits an application to participate in any HCI
program (AHP, Welcome Home, CIP, EDA, ZIF or a new HCI program) and will be
counted only once per calendar year. The percent of participation will be
calculated by dividing the actual number of Participating Members in 2007, 2008
and 2009 by the total number of Members from the previous year-end (2006, 2007
and 2008 respectively). The average for each calendar year will then be summed
and divided by three years to determine the final average.

12

 

     Plan Participants:

The Level I, II, III, and IV Participants for the 2007 – 2009 Performance Period are:

	 	 	 	 	 
	Level

	 	Name
	 	Title

13EX-10.9

 

Exhibit 10.9

Letter Agreement between the Federal Home Loan Bank of Cincinnati

and Sandra E. Bell dated November 22, 2006

November 22, 2006

Ms. Sandra E. Bell

2716 Lakewood Pointe

Cincinnati, Ohio 45244

Dear Sandra:

          This letter is to confirm our discussion regarding your employment status with the Federal
Home Loan Bank of Cincinnati (the “Bank”). For the reasons set forth on October 26, 2006 by Mr.
Hehman, the Bank and you have mutually agreed to end your employment as Executive Vice President,
Chief Financial Officer effective November 30, 2006. The Bank is interested in effecting your
separation in an amicable fashion and consistent with that interest, is willing to provide you with
a package of separation benefits to which you are not otherwise entitled in exchange for your
execution of this letter agreement (the “Agreement”).

          If you agree with the understandings and commitments set forth in this letter, this Agreement
will constitute our complete agreement concerning your separation from employment and the
additional benefits which you will receive in conjunction with that separation. If you sign this
Agreement, you will receive the benefits as set forth in paragraphs A and B. If you do not sign
this Agreement, you will only receive those benefits set forth in paragraph A.

          Your employment by and your status as an officer of the Bank will end on November 30, 2006.
Until that time, you will remain an employee and officer of the Bank and you will receive your
current salary and all Bank maintained benefits for which you otherwise qualify.

A. BENEFITS TO WHICH YOU ARE ENTITLED WHETHER YOU SIGN THIS AGREEMENT OR NOT: In the event you
choose not to sign this Agreement, you shall receive only those benefits to which you are already
entitled, namely:

	 	1.	 	The Bank will provide you with the necessary information and forms in relation to your
option to purchase continued health insurance coverage (i.e., medical, dental and vision)
commencing December 1, 2006, under the Bank’s health insurance continuation program which
is consistent with the applicable provisions of the Consolidated Omnibus Budget
Reconciliation Act (COBRA).
	 
	 	2.	 	The Bank will pay you all accrued but unused vacation in the amount of $10,887.15 as of
the ending date of your employment.

 

Ms. Sandra E. Bell

November 22, 2006

Page 2

	 	3.	 	When your employment ends, you will have the option to convert your life and long term
disability insurance coverages, if applicable, to individual policies consistent with the
terms of such coverages. If you wish to convert to individual coverage policies, please
contact me as soon as possible to complete the necessary forms.
	 
	 	4.	 	You will be entitled to your account balance (through and including all voluntary and
matching contributions for the month of November) under the Bank’s Thrift Plan, subject to
the plan’s normal withdrawal and distribution rules.
	 
	 	5.	 	You will be entitled to your benefits (through and including all voluntary and matching
contributions for the month of November) under the Bank’s Benefit Equalization Plan,
subject to the plan’s normal withdrawal and distribution rules. It is anticipated this
amount should be payable to you the week of January 22, 2007. In the event of your death
prior to such date, such benefits shall be paid to your designated beneficiary.
	 
	 	6.	 	You will be entitled to the “Retirement Benefit” under the Deferred Compensation
Agreement, subject to and in accordance with the Deferred Compensation Agreement’s terms
and definitions and applicable IRS regulations. Specifically, pursuant to 3(b) of the
Deferred Compensation Agreement, you shall be fully vested in this Retirement Benefit,
which currently totals $307,629.00 as of September 30, 2006 and which amount plus all
additional accrued interest shall be paid during the week of January 22, 2007. In the
event of your death prior to such date, such Retirement Benefit shall be paid to your
designated beneficiary.

B. ADDITIONAL BENEFITS: If you sign this Agreement and it becomes effective, you will receive the
following package of separation benefits to which you are not otherwise entitled in conjunction
with the ending of your employment:

	 	1.	 	The Bank will pay you four (4) months separation pay. This separation pay would be in
the gross amount of $113,000.00. The Bank will deduct from this gross amount tax
withholdings as required by law. The separation pay will be paid to you no later than
December 15, 2006, the next regular pay date following your separation of employment.
	 
	 	2.	 	The Bank will make available to you the services of an outplacement firm, selected by
the Bank with your input, with the cost of such services to be paid by the Bank and not to
exceed $25,000. The Bank will engage such outplacement firm on your behalf as soon as
reasonably practicable with such services to begin immediately. As part of such services,
a mutually agreed statement consisting of the filed Form 8-K will be issued by the Bank.
	 
	 	3.	 	In relation to your option to purchase continued health insurance coverage for you and
your family pursuant to your rights under the Bank’s health insurance continuation

 

Ms. Sandra E. Bell

November 22, 2006

Page 3

	 	 	 	program, and provided that you timely elect to continue coverage and provided further that
you remain eligible to continue coverage under the Bank’s plan and that you not waive
coverage available to you under a subsequent employer’s health insurance program, the Bank
will pay the entire premium cost of continuing your elected health insurance coverages
(i.e., medical, dental and vision) for twelve (12) months (through November 30, 2007). You
may continue your health insurance coverage after that date under the Bank’s plan at your
own expense, provided you are eligible under the terms of the plan to do so.
	 
	 	4.	 	You shall remain eligible to receive a prorated incentive payment in accordance with
the Bank’s Executive Incentive Compensation Plan (also known as the Officer’s Incentive
Plan) for year 2006. The prorated amount shall be based on the last day of employment of
November 30, 2006, notwithstanding the provisions of Section 12 of the Officer’s Incentive
Plan. The prorated amount of your salary (91.51% of the full year amount) shall be based
on the last day of your employment being November 30, 2006. Any amount due hereunder shall
be paid to you according to the terms of the Officer’s Incentive Plan which takes into
account the Bank’s year end performance results. In the event of your death prior to such
payment (which should not be later than mid-February, 2007), any amount due hereunder shall
be paid to your beneficiary as designated under the Bank’s Benefit Equalization Plan.

     In exchange for and in consideration of these additional benefits described and set forth in
paragraph B above, you, on behalf of yourself, your successors, your assigns, your heirs, your
executors, and your administrators, release and forever discharge the Bank and its affiliates,
associated entities, predecessors, successors and assigns, and their officers, directors,
shareholders, agents, employees and representatives from all liability, claims and demands, actions
and causes of action, damages, costs, payments and expenses (the “claims”) of every kind, nature,
or description arising out of your employment relationship with the Bank, or the ending of your
employment. You agree that the claims being released and forever discharged by you include, but
are not limited to, those claims which may arise in tort, in contract, and by state or federal
statute, regulation or other law. Notwithstanding the foregoing, this release does not apply to
any rights you may have under any director’s and officer’s insurance of the Bank applicable to the
period when you served as an officer of the Bank. In the event the Bank maintains director’s and
officer’s insurance coverage in the future, it will not exclude former officers from the definition
of “Insured Person” for the express purpose of excluding Ms. Bell from eligibility thereunder. The
Bank agrees to provide Ms. Bell at her request with a copy of its director’s and officer’s
insurance coverage for subsequent policy periods ending after 7/1/07. In addition, this release
does not apply to any rights you may have as an officer of the Bank under any indemnification
provisions for third-party claims contained under the current By-Laws of the Bank as set forth on
Exhibit 1 attached hereto. In the event the Bank changes, amends, modifies, restates or otherwise
revises the indemnification provisions for third-party claims contained in

 

Ms. Sandra E. Bell

November 22, 2006

Page 4

the current By-Laws, the Bank will not make such changes, amendments, modifications, restatements
or revisions for the express purpose of excluding Ms. Bell from coverage by or eligibility under
such indemnification provisions. Nothing contained herein shall constitute a release of any rights
you have under this Agreement.

     Without releasing any rights it may have to indemnification, contribution or any other claim
it may have (of which it currently is aware of none), Bank acknowledges that it knows of no actions
taken or omitted to be taken by you which have or will expose the Bank to any liability.

     You agree not to disclose to others or to use any of the Bank’s confidential and proprietary
information concerning operational, financial, sales, trade, business, trade secrets, programs,
policies, know-how, future developments, procedures or related matters which you have learned or
obtained through and throughout your employment and association with the Bank, except as required
to do so by law or by order of a court of competent jurisdiction. Further, you agree that you have
or that you will on or before November 30, 2006 return to the Bank any and all Bank property,
including the Bank car, credit cards, telephone card, keycard, laptop computer and any other Bank
property.

     Under state and federal law, you have a right not to be discriminated against on the basis of
various characteristics including but not limited to race, age, sex, national origin, religion or
disability. This Agreement between you and the Bank includes, but is not limited to, a voluntary
waiver of all claims of discrimination. Specifically, this Agreement includes a voluntary waiver
of all claims under the Age Discrimination in Employment Act of 1967, 29 U.S.C. §621. You are
advised to consult an attorney regarding this Agreement and you acknowledge and agree that you
consulted with an attorney, James H. Smith III, Lindhorst & Dreidame, who has represented you in
discussions with the Bank’s counsel, David G. Holcombe, Baker & Hostetler LLP, 312 Walnut Street,
Suite 3200, Cincinnati, Ohio 45202-4074, (513) 929-3402.

     It is understood and agreed that this Agreement is a compromise of any alleged claims and that
the making of this offer, the entering into of this Agreement, and the benefits paid to you are not
to be construed as an admission of liability on the part of the Bank, and that all liability is
expressly denied by the Bank.

     The terms of this Agreement shall remain confidential, and each party agrees that it will not
publish or publicize the terms of this Agreement in any manner unless required to do so by law.
The parties agree that they will not discuss or reveal the terms of this Agreement to any persons,
other than Ms. Bell may discuss or reveal the terms to her immediate family, her attorney, and her
financial advisors and the Bank may discuss or reveal the terms to appropriate regulatory bodies,
its external auditors, and Bank management personnel and directors. You will not, or cause others
to, disparage the Bank, its affiliates, associated entities, predecessors,

 

Ms. Sandra E. Bell

November 22, 2006

Page 5

successors and assigns, or their officers, directors, shareholders, agents, employers or
representatives. The Bank’s President & CEO, the Bank’s VP, HR & Administration, and any other
Bank designated spokesperson(s) agree not to make disparaging remarks about you, your services,
management, capabilities, or activities based on the experiences of the Bank while Bank employed
you.

     The parties agree that all inquires from prospective employers of Ms. Bell shall be directed
to Richard T. Fitzpatric, whose title is VP, HR & Administration, or his successor, that the only
information to be divulged to such prospective employer(s) is (1) the date of Ms. Bell’s employment
by the Bank; and (2) her job title. The parties further agree that Ms. Bell’s personnel file shall
be sealed and retained by the VP, HR & Administration. Nothing herein contained shall preclude any
employee or director of the Bank requested by Ms. Bell from providing a personal reference for Ms.
Bell. If provided, Ms. Bell authorizes such employees and directors to release any and all
information relating to her employment with the Bank and waives all claims against, and releases
from any and all liability, the Bank and such employees and directors with respect to any and all
information provided by such employees and directors.

     This Agreement is made and entered into in the State of Ohio and will be in all respects
interpreted, enforced and governed under the laws of said State. The language of all parts of this
Agreement will in all cases be construed as a whole, according to its fair meaning, and not
strictly for or against any of the parties.

     If the terms of this Agreement are acceptable to you, please so indicate by signing on the
appropriate line below and then return this Agreement to me. You will, of course, be provided with
a copy of this Agreement. You agree that you have read this Agreement completely and understand
its terms; that you have had an opportunity to consider the terms of this Agreement; that you have
been advised to consult with and you have in fact consulted with personal advisors, including an
attorney of your choosing. You have twenty-one (21) days within which to consider the terms of
this Agreement. This Agreement does not become effective or enforceable until seven (7) days after
you have executed this Agreement. During the seven-day period following the execution of this
Agreement, you may revoke this Agreement in its entirety by providing written revocation to me.

	 	 	 
	 

	 	Cordially yours,
	 
	 	 
	 
	 	 
	 

	 	Richard T. Fitzpatric, SPHR
	 

	 	Vice President
	 

	 	Human Resources & Administration

 

Ms. Sandra E. Bell

November 22, 2006

Page 6

	 
	I have carefully read and fully understand all the terms of this Agreement.

	 	 	 
	/s/ Sandra E. Bell

	 	 
	 	 	 
	Sandra E. Bell
	 	 
	
November 22, 2006
	 	 
	 	 	 
	Date

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