dialogue: #Person1#: Ah, good morning, Ms. Ross, do come in.
  #Person2#: Hello, Mr. Fisher. Nice to see you.
  #Person1#: Face to face instead of on the phone, what? Haha. How are you?
  #Person2#: Fine, thanks, very well.
  #Person1#: Oh, do sit down. Would you like some coffee?
  #Person2#: Oh, yes please, black.
  #Person1#: Here you are.
  #Person2#: Thanks. Well, how's it all going?
  #Person1#: Oh, not too bad, we're just about to open a branch in New Zealand. Oh! ... I'm hoping to--if I can justify it to the marketing director! How's your little boy, has he started school yet?
  #Person2#: Oh, yes, he's in the second year now.
  #Person1#: What, already? Doesn't time fly! Is he enjoying it?
  #Person2#: Very much, it's much more fun than being home!
  #Person1#: Haha. Well, I suppose we'd better make a start. Shall we get down to business?
  #Person2#: Right. First of all can I confirm the time and date of the presentation? It's Saturday 24 October in the morning. What time exactly?
  #Person1#: Well, on the invitations we've sent out we've said that the presentation itself will start at 11 and go on till 12:30.
  #Person2#: So you'll need the room from about 10 till 2. Would you like us to serve coffee beforehand?
  #Person1#: Yes, yes. Oh, and drinks and snacks at the end.
  #Person2#: Better to have buffet lunch?
  #Person1#: No, I... people who are invited won't be expecting a free lunch. They might think that's overdoing it. They'll want to get back to their families, as it's Saturday.
  #Person2#: All right, the normal pre-lunch snack buffet will be what you need--that's basically the same as what you had last February.
  #Person1#: Oh, that'll be fine.
  #Person2#: OK, well, we'll charge for the room, coffee and snack buffet at the standard rate less 15%, as we agreed. And we'll charge for the drinks served on a pro-rata basis.
  #Person1#: Free, fine, yes.
  #Person2#: What type of... um.., equipment, furniture would you like?
  #Person1#: Well, let's have.., um... four.., no, no... five tables for our display. Er... we'll bring our own stands. Now, there's an overhead projector and sound system already in the room, I believe? Can you get someone to check that before we come, you know, to see that it's working?
  #Person2#: Oh, of course, the technician will be with you when you're setting everything up. Oh, the seats in that room have flap-over desk tops, will that be all right?
  #Person1#: Yes, yes, that's fine, sure.
  #Person2#: You say you've sent out the invitations, any idea how many people there'll be? Urn... I think you know there's... the capacity for the room is about 50, but 40 is ideal.
  #Person1#: Yes, ah... the problem is that we won't know exactly how many there'll be until shortly before.
  #Person2#: Can you let me know definitely by Thursday?
  #Person1#: Mm... no. But I'll have a rough idea and we'll budget for the number I give you then. We've sent out 100 invitations...
  #Person2#: 100?!
  #Person1#: Yes, well, in theory that meant that there could be 200 people.
  #Person2#: Yes, but the room won't...
  #Person1#: But of course, haha... I don't expect more than about 30 to come.
  #Person2#: But what if they do? This room is the only one we have that day--there's a wedding reception in the banqueting rooms, so we...
  #Person1#: Well, in that case, I suppose...
summary: Ms. Ross and Mr. Fisher are having a coffee chat face to face. They talk about their career, child, life, and then get down to business. Ms. Ross will provide service for a presentation on Saturday 24 October in the morning held by Mr. Fisher. They are discussing the preparations as time, food, furniture, guest numbers. A problem is Mr. Fisher sent out 100 invitations but the room's capacity is only about 50.
topic: presentation