Professor B: Um . Yeah .
Grad F: So . I don't expect anyone to . But .
Professor B: Um . So , w what follows ? At some point y you go around and get people to sign something ?
Grad F: No . We had spoken w about this before
Professor B: Yeah , but I 've forgotten .
Grad F: and we had decided that they have they only needed to sign once . And the agreement that they already signed simply said that we would give them an opportunity . So as long as we do that , we 're covered .
Professor B: And how long of an opportunity did you tell them ?
Grad F: Uh , July fifteenth .
Professor B: July fifteenth . Oh , so they have a plenty of time , and y
Grad F: Yep .
Professor B: Given that it 's that long , um , um Why was that date chosen ? You just felt you wanted to ?
Grad F: Jane told me July fifteenth . So , that 's what I set it .
Postdoc A: Oh . I just meant that that was the release date that you had on the data .
Professor B: Oh , OK .
Grad F: Oh . I I didn't understand that there was something specific .
Postdoc A: I , uh I thought Grad F: You y you had Professor B: I don't Grad F: I had heard July fifteenth , so that 's what I put .
Postdoc A: Mm - hmm .
Professor B: No , the only th the only mention I recall about that was just that July fifteenth or so is when this meeting starts .
Grad F: So .
Postdoc A: That 's right . That 's why .
Professor B: Oh , I see .
Postdoc A: You said you wanted it to be available then .
Professor B: OK .
Postdoc A: I didn't mean it to be the hard deadline .
Professor B: Right .
Postdoc A: It 's fine with me if it is , or we cou But I thought it might be good to remind people two weeks prior to that
Professor B: w
Postdoc A: in case , uh you know , " by the way this is your last "
Professor B: Right .
Postdoc A: Uh . Yeah .
Professor B: We probably should have talked about it , cuz i because if we wanna be able to give it to people July fifteenth , if somebody 's gonna come back and say " OK , I don't want this and this and this used " , uh , clearly we need some time to respond to that . Right ?
Grad F: Yeah . As I said , we I just got one date
Professor B: Yeah .
PhD H: Damn !
Grad F: and that 's the one I used .
Professor B: Yeah .
Grad F: So . But I can send a follow - up . I mean , it 's almost all us . I mean the people who are in the meeti this meeting was , uh , these the meetings that in are in set one .
PhD C: Was my was my response OK ?
Postdoc A: That 's right .
PhD C: I just wrote you replied to the email saying they 're all fine .
Grad F: Right . I mean , that 's fine .
PhD C: OK , good .
Grad F: I we don't My understanding of what we had agreed upon when we had spoken about this months ago was that , uh , we don't actually need a reply .
PhD C: That makes it easy .
Grad F: We just need to tell them that they can do it if they want .
Professor B: OK . I just didn't remember , but Grad F: And so no reply is no changes .
Postdoc A: And he 's got it so that the default thing you see when you look at the page is " OK " .
Professor B: OK .
Postdoc A: So that 's very clear all the way down the page , " OK " . And they have two options they can change it to . One of them is " censor " , and the other one is " incorrect " . Is it is your word is " incorrect " ?
Grad F: Right .
Postdoc A: Which means also we get feedback on if um , there 's something that they w that needs to be adjusted , because , I mean , these are very highly technical things . I mean , it 's an added , uh , level of checking on the accuracy of the transcription , as I see it . But in any case , people can agree to things that are wrong .
Grad F: Well Postdoc A: So .
Grad F: Yeah . The reason I did that it was just so that people would not censor not ask to have stuff removed because it was transcribed incorrectly ,
Postdoc A: And the reason I liked it was because Grad F: as opposed to , uh Postdoc A: was because it , um it gives them the option of , uh , being able to correct it .
Grad F: Right .
Postdoc A: Approve it and correct it . And um . So , you have it nicely set up so they email you and , uh Grad F: When they submit the form , it gets processed and emailed to me .
Postdoc A: Mm - hmm . Mm - hmm . And I wanted to say the meetings that are involved in that set are Robustness and Meeting Recorder .
Grad F: So .
Postdoc A: The German ones will be ready for next week . Those are three three of those . A different set of people . And we can impose PhD C: The German ones ?
Postdoc A: Uh , well .
PhD H: Yeah . Those uh Professor B: NSA .
Postdoc A: OK . I spoke loosely . The the German , French Sorry , the German , Dutch , and Spanish ones .
PhD E: Spanish . Yeah .
Grad F: Mm - hmm .
PhD C: Oh , those are the NSA meetings ?
PhD E: The non - native PhD H: Those are Postdoc A: Yeah . Uh - huh .
Professor B: German , Dutch , Swiss and Spanish .
PhD C: Oh , oh ! OK .
PhD E: The all non - native Postdoc A: That 's that 's that 's r
Grad F: Mm - hmm .
PhD H: Uh - huh .
PhD C: OK . I 'd I d
Postdoc A: Yeah . It 's the other group .
Professor B: I It was the network network services group .
PhD C: OK .
Postdoc A: Uh - huh . Yeah , exactly . Yeah .
Professor B: Yeah .
Postdoc A: I didn't mean to isolate them .
Professor B: Otherwise known as the German , Dutch , and Spanish .
Postdoc A: Yeah . Sorry . It was it was not the best characterization .
Grad F: Mm - hmm .
Postdoc A: But what  what I meant to say was that it 's the other group that 's not n no m no overlap with our present members . And then maybe it 'd be good to set an explicit deadline , something like a week before that , uh , J July fifteenth date , or two weeks before .
Professor B: I mean , I would suggest we discuss I mean , if we 're going to have a policy on it , that we discuss the length of time that we want to give people ,
Grad F: Mm - hmm .
Professor B: so that we have a uniform thing . So , tha that 's a month , which is fine . I mean , it seems PhD C: Twelve hours .
Grad F: Well , the only thing I said in the email is that the data is going to be released on the fifteenth . I didn't give any other deadline .
Postdoc A: Mm - hmm .
Grad F: So my feeling is if someone after the fifteenth says , " wow I suddenly found something " , we 'll delete it from our record . We just won't delete it from whatever 's already been released .
Postdoc A: Hmm . That 's a little bit difficult .
Grad F: What else can we do ?
Postdoc A: Yeah .
Grad F: If someone says " hey , look , I found something in this meeting and it 's libelous and I want it removed " . What can we do ?
Postdoc A: Well . That 's true .
Grad F: We have to remove it .
Postdoc A: I I agree with that part , but I think that it would it , uh we need to have , uh , a a a message to them very clearly that beyond this date , you can't make additional changes .
Professor B: I mean , um , I I  i I think that somebody might request something even though we say that . But I think it 's good to at least start some place like that .
Postdoc A: Mm - hmm . Good .
Professor B: So if we agreed , OK , how long is a reasonable amount of time for people to have if we say two weeks , or if we say a month , I think we should just say that say that , you know , i a as um , " per the the the , uh , page you signed , you have the ability to look over this stuff " and so forth " and , uh , because we w " these , uh I would I would imagine some sort of generic thing that would say " because we , uh , will continually be making these things available to other researchers , uh , this can't be open - ended and so , uh , uh , please give us back your response within this am you know , within this amount of time " , whatever time we agree upon .
Grad F: Well , did you read the email and look at the pages I sent ?
Professor B: Did I ? No , I haven't yet . No , just Grad F: No . OK , well why don't you do that and then make comments on what you want me to change ?
Professor B: No , no . I 'm not saying that you should change anything . I I 'm what I 'm what I 'm  I 'm trying to spark a discussion hopefully among people who have read it so that that you can  you can , uh , decide on something .
Postdoc A: Mm - hmm .
Professor B: So I 'm not telling you what to decide .
Postdoc A: Mm - hmm .
Professor B: I 'm just saying you should decide something ,
Postdoc A: OK .
Professor B: and then Grad F: I already did decide something , and that 's what 's in the email .
Postdoc A: Yeah , yeah . OK , so Grad F: And if you disagree with it , why don't you read it and give me comments on it ?
Postdoc A: Yeah . Well I I think that there 's one missing line .
Professor B: Well , the one thing that I did read and that you just repeated to me was that you gave the specific date of July fifteenth .
Grad F: Mm - hmm .
Professor B: And you also just said that the reason you said that was because someone said it to you . So what I 'm telling you is that what you should do is come up with a length of time that you guys think is enough
Grad F: Right .
Professor B: and you should use that rather than this date that you just got from somewhere . That 's all I 'm saying .
Grad F: OK .
Professor B: OK ?
Postdoc A: I ha I have one question . This is in the summer period and presumably people may be out of town . But we can make the assumption , can't we ? that , um , they will be receiving email , uh , most of the month . Right ? Because if someone Professor B: It well , it well , you 're right . Sometimes somebody will be away and , uh , you know , there 's , uh for any length of time that you uh , choose there is some person sometime who will not end up reading it .
Postdoc A: OK .
Professor B: That 's it 's , you know , just a certain risk to take .
PhD H: S so maybe when Am I on , by the way ?
Grad F: I don't know . You should be .
PhD H: Oh . Hello ? Hello ?
Grad F: You should be channel B .
PhD H: Oh , OK . Alright . So . The , um Maybe we should say in w you know , when the whole thing starts , when they sign the  the agreement that you know , specify exactly uh , what , you know , how how they will be contacted and they can , you know they can be asked to give a phone number and an email address , or both . And , um , then Postdoc A: We did that , I I believe .
PhD H: Right .
PhD E: Yeah .
PhD H: So . A And , then , you know , say very clearly that if they don't if we don't hear from them , you know , as Morgan suggested , by a certain time or after a certain period after we contact them that is implicitly giving their agreement .
Grad F: Well , they 've already signed a form .
Postdoc A: And the form says PhD E: And nobody nobody really reads it anyway .
PhD H: Right .
Grad F: So . And the s and the form was approved by Human Subjects ,
PhD H: Says that . Right .
Postdoc A: Uh , the f
PhD H: Well , if that 's i tha if that 's already if Grad F: so , eh , that 's gonna be a little hard to modify .
Postdoc A: Well , the form Well , the form doesn't say , if uh , you know , " if you don't respond by X number of days or X number of weeks "
PhD H: I see . Uh Oh , OK . So what does it say about the the the process of of , uh  y the review process ?
Postdoc A: It doesn't have a time limit . That you 'll be provided access to the transcripts and then , uh , allowed to remove things that you 'd like to remove , before it goes to the general uh , larger audience .
PhD H: Oh , OK . Hmm . Right .
Grad F: Here .
Postdoc A: There you go .
Grad F: You can read what you already signed .
PhD H: Oh .
PhD E: I guess when I read it , um PhD H: OK .
PhD E: I 'm not as diligent as Chuck , but I had the feeling I should probably respond and tell Adam , like , " I got this and I will do it by this date , and if you don't hear from me by then " You know , in other words responding to your email once , right away , saying " as soon as you get this could you please respond . "
Grad F: Right .
PhD E: And then if you if the person thinks they 'll need more time because they 're out of town or whatever , they can tell you at that point ? Because Grad F: Oh , I just I didn't wanna do that , because I don't wanna have a discussion with every person if I can avoid it .
PhD E: Well , it 's Grad F: So what I wanted to do was just send it out and say " on the fifteenth , the data is released ,
Postdoc A: Mm - hmm .
Grad F: if you wanna do something about it , do something about it , but that 's it " .
Postdoc A: I I kind of like this .
PhD E: Well Postdoc A: Yeah .
PhD E: OK . So , we 're assuming that PhD H: Well , that 's that would be great if but you should probably have a legal person look at this and make sure it 's OK . Because if you if you , uh , do this and you then there 's a dispute later and , uh , some  you know , someone who understands these matters concludes that they didn't have , uh , you know , enough opportunity to actually exercise their their right PhD E: Or they they might never have gotten the email , because although they signed this , they don't know by which date to expect your email . And so someone whose machine is down or whatever I mean , we have no Professor B: Mm - hmm .
PhD E: in internally we know that people are there ,
Grad F: Well , OK . l Let me Let me reverse this .
PhD E: but we have no confirmation that they got the mail .
Grad F: So let 's say someone I send this out , and someone doesn't respond . Do we delete every meeting that they were in ?
PhD E: Well , then Grad F: I don't think so .
PhD E: It we 're hoping that doesn't happen ,
PhD H: No .
PhD E: but that 's why there 's such a thing as registered mail
Grad F: That will happen .
PhD E: or PhD H: That will happen .
PhD E: Right .
Grad F: That will absolutely happen . Because people don't read their email , or they 'll read and say " I don't care about that , I 'm not gonna delete anything " and they don just won't reply to it .
PhD H: Maybe uh , do we have mailing addresses for these people ?
Grad F: No . We have what they put on the speaker form ,
PhD H: No .
Postdoc A: Well {comment} Most Grad F: which was just generic contact information .
PhD H: Oh .
Postdoc A: But the ones that we 're dealing with now are all local ,
PhD H: Well , then Postdoc A: except the ones who I mean , we we 're totally in contact with all the ones in those two groups .
PhD H: Mmm . OK .
Postdoc A: So maybe , uh , I you know , that 's not that many people and if I if , uh i i there is an advantage to having them admit and if I can help with with processing that , I will . It 's it 's there is an advantage to having them be on record as having received the mail and indicating Grad F: Yeah . I mean I thought we had discussed this , like , a year ago .
Postdoc A: Yes , we did .
Grad F: And so it seems like this is a little odd for it to be coming up yet again .
Postdoc A: You 're right . Well , I you know . But sometimes Professor B: Well , we we haven't experienced it before .
Grad F: So .
Postdoc A: That 's right .
Professor B: Right ? So PhD E: You 'll either wonder at the beginning or you 'll wonder at the end .
Postdoc A: Need to get it right .
PhD E: I mean , there 's no way to get around I It 's pretty much the same am amount of work except for an additional email just saying they got the email .
Postdoc A: Yeah .
PhD E: And maybe it 's better legally to wonder before you know , a little bit earlier than Grad F: Well Postdoc A: It 's much easier to explain this way .
Grad F: OK . Well , why don't you talk t
Postdoc A: T t to have it on record .
Grad F: Morgan , can you talk to our lawyer about it , and find out what the status is on this ? Cuz I don't wanna do something that we don't need to .
Postdoc A: Yeah , but w Mmm .
Grad F: Because what I 'm telling you , people won't respond to the email . No matter what you do , you there 're gonna be people who you 're gonna have to make a lot of effort to get in contact with .
Postdoc A: Well , then we make the effort .
Grad D: I mean , i it 's k
Grad F: And do we want to spend that effort ?
PhD H: Hmm .
Postdoc A: We make the effort .
Grad D: It 's kind of like signing up for a mailing list . They have opt in and opt out . And there are two different ways . I mean , and either way works probably , I mean .
Postdoc A: Except I really think in this case I I 'm agr I agree with Liz , that we need to be in the clear and not have to after the fact say " oh , but I assumed " , and " oh , I 'm sorry that your email address was just accumulating mail without notifying you " , you know .
Professor B: If this is a purely administrative task , we can actually have administration do it .
Postdoc A: Oh , excellent .
Professor B: But the thing is that , you know , I I I think , without going through a whole expensive thing with our lawyers , from my previous conversations with them , my my sense very much is that we would want something on record as indicating that they actually were aware of this .
Postdoc A: Yes .
Grad F: Well , we had talked about this before
Professor B: Mm - hmm .
Grad F: and I thought that we had even gone by the lawyers asking about that and they said you have to s they 've already signed away the f with that form that they 've already signed once .
Postdoc A: I don't remember that this issue of the time period allowed for response was ever covered .
Grad F: Yeah .
Professor B: Yeah . We never really talked about that .
Grad F: OK .
PhD E: Or the date at which they would be receiving the email from you .
Postdoc A: Or or how they would indicate Professor B: Yeah .
PhD E: They probably forgot all about it .
Professor B: We certainly didn't talk , uh , about with them at all about , uh , the manner of them being  made the , uh , uh , materials available .
PhD E: Yeah .
PhD H: We do it like with these Professor B: That was something that was sort of just within our implementation .
Grad F: OK .
PhD H: We can use it we can use a a ploy like they use to , um you know , that when they serve , like uh , uh , uh {comment} uh , you know , like dead - beat dads , they they they make it look like they won something in the lottery and then they open the envelope
Grad D: And they 're served .
PhD H: and that Right ? Because and then the the the the thing is served . So you just make it , you know , " oh , you won you know , go to this web site and you 've , uh you 're "
PhD E: That 's why you never open these things that come in the mail .
Postdoc A: That one .
Professor B: Yeah .
Grad F: Well , it 's just , we 've gone from one extreme to the other , where at one point , a few months ago , Morgan was you were saying let 's not do anything ,
PhD H: Right . Right . No , it I it might Postdoc A: Well , it doesn't matter .
PhD H: i i it it might well be the case Grad F: and now we 're we 're saying we have to follow up each person and get a signature ?
PhD H: it might Right .
Grad F: I mean , what are we gonna doing here ?
PhD H: It might well be the case that that this is perfectly you know , this is enough to give us a basis t to just , eh , assume their consent if they don't reply .
Professor B: Well .
Grad F: Mm - hmm .
PhD H: But , I 'm not you know , me not being a lawyer , I wouldn't just wanna do that without having the the expert , uh , opinion on that .
Postdoc A: And how many people ? Al - altogether we 've got twenty people . These people are people who read their email almost all the time .
Grad F: Then I think we had better find out , so that we can find a PhD H: Yeah .
Professor B: Let me look at this again .
Grad F: Right .
Postdoc A: I I really don't see that it 's a problem . I I think that it 's a common courtesy to ask them uh , to expect for them to , uh , be able to have @ @ {comment} us try to contact them ,
Grad F: For for th
Postdoc A: u just in case they hadn't gotten their email . I think they 'd appreciate it .
Professor B: Yeah . My Adam , my my view before was about the nature of what was of the presentation ,
Grad F: Mm - hmm .
Professor B: of of how my my the things that we 're questioning were along the lines of how easy uh , h how m how much implication would there be that it 's likely you 're going to be changing something , as opposed to Grad F: Mm - hmm .
Professor B: That was the kind of dispute I was making before .
Postdoc A: Mm - hmm . I remember that .
Professor B: But , um , the attorneys , I uh , I can guarantee you , the attorneys will always come back with and we have to decide how stringent we want to be in these things , but they will always come back with saying that , um , you need to you want to have someth some paper trail or which includes electronic trail  that they have , uh , in fact O K 'd it .
Grad F: Mm - hmm .
Professor B: So , um , I think that if you f i if we send the email as you have and if there 's half the people , say , who don't respond at all by , you know , some period of time , we can just make a list of these people and hand it to , uh you know , just give it to me and I 'll hand it to administrative staff or whatever ,
Grad F: Right .
Professor B: and they 'll just call them up and say , you know , " have you Is is this OK ? And would you please mail you know , mail Adam that it is , if i if it , you know , is or not . " So , you know , we can we can do that .
PhD E: The other thing that there 's a psychological effect that at least for most people , that if they 've responded to your email saying " yes , I will do it " or " yes , I got your email " , they 're more likely to actually do it {comment} later than to just ignore it .
Professor B: Mm - hmm .
PhD E: And of course we don't want them to bleep things out , but it it 's a little bit better if we 're getting the their , uh , final response , once they 've answered you once than if they never answer you 'd {comment} at al at all . That 's how these mailing houses work . So , I mean , it 's not completely lost work because it might benefit us in terms of getting responses .
Postdoc A: Mm - hmm .
PhD E: You know , an official OK from somebody is better than no answer , even if they responded that they got your email . And they 're probably more likely to do that once they 've responded that they got the email .
Postdoc A: I also think they 'd just simply appreciate it . I think it 's a good a good way of of fostering goodwill among our subjects . Well , our participants .
Professor B: I think the main thing is I mean , what lawyers do is they always look at worst cases .
Grad F: Sending lots of spam .
Professor B: So they s so so Tha - that 's what they 're paid to do .
Grad F: Yep .
Professor B: And so , it is certainly possible that , uh , somebody 's server would be down or something and they wouldn't actually hear from us , and then they find this thing is in there and we 've already distributed it to someone . So , what it says in there , in fact , is that they will be given an opportunity to blah - blah - blah ,
Postdoc A: Mm - hmm .
Professor B: but if in fact if we sent them something or we thought we sent them something but they didn't actually receive it for some reason , um , then we haven't given them that .
Grad F: Well , so how far do we have to go ? Do we need to get someone 's signature ? Or , is email enough ?
Professor B: I i i em email is enough .
Grad F: Do we have to have it notarized ? I mean OK .
Professor B: Yeah . I mean , I 've been through this I mean , I 'm not a lawyer , but I 've been through these things a f things f like this a few times with lawyers now
Grad F: Mm - hmm .
Professor B: so I I I I 'm pretty comfortable with that .
PhD C: Do you track , um , when people log in to look at the ?
Grad F: Uh . If they submit the form , I get it .
PhD C: Uh - huh .
Grad F: If they don't submit the form , it goes in the general web log . But that 's not sufficient .
PhD C: Hmm .
Grad F: Right ? Cuz if someone just visits the web site that doesn't imply anything in particular .
PhD C: Except that you know they got the mail .
Postdoc A: Mm - hmm . That 's right .
Grad F: Right .
Postdoc A: I I could get you on the notify list if you want me to .
Grad F: I 'm already on it .
Postdoc A: For that directory ? OK , great .
Grad F: Mm - hmm .
Professor B: So again , hopefully , um , this shouldn't be quite as odious a problem either way , uh , in any of the extremes we 've talked about because uh , we 're talking a pretty small number of people .
Grad F: W For this set , I 'm not worried , because we basically know everyone on it .
Professor B: Mm - hmm .
Postdoc A: Hmm .
Professor B: Mm - hmm .
Grad F: You know , they 're all more or less here or it 's it 's Eric and Dan and so on . But for some of the others , you 're talking about visitors who are gone from ICSI , whose email addresses may or may not work ,
Professor B: Mm - hmm .
Postdoc A: Oh .
Professor B: Mm - hmm .
Grad F: and So what are we gonna do when we run into someone that we can't get in touch with ?
Postdoc A: I don't think , uh They 're so recent , these visitors .
Grad F: Mm - hmm .
Postdoc A: I and and I they 're also so Professor B: Mm - hmm .
Postdoc A: They 're prominent enough that they 're easy to find through I I mean , I I w I 'll be able to if you have any trouble finding them , I really think I could find them .
Grad F: Other methods ? OK .
Professor B: Yeah . Cuz it what it what it really does promise here is that we will ask their permission . Um , and I think , you know , if you go into a room and close the door and and ask their permission and they 're not there , it doesn't seem {comment} that that 's the intent of , uh , meaning here . So .
Grad F: Well , the qu the question is just whether how active it has to be . I mean , because they they filled out a contact information and that 's where I 'm sending the information .
Professor B: Right .
Grad F: And so far everyone has done email . There isn't anyone who did , uh , any other contact method .
Professor B: Well , the way ICSI goes , people , uh , who , uh , were here ten years ago still have acc have forwards to other accounts and so on .
Grad F: Yeah .
Professor B: So it 's unusual that that they , uh Grad F: So my original impression was that that was sufficient , that if they give us contact information and that contact information isn't accurate that we fulfilled our burden .
Professor B: Yeah .
PhD E: Then they just come back .
PhD C: All my files were still here .
PhD E: Same as us .
Postdoc A: I just Professor B: So if we get to a boundary case like that then maybe I will call the attorney about it .
PhD C: Yeah .
Grad F: OK .
Professor B: But , you know , hopefully we won't need to .
Postdoc A: I d I just don't think we will . For all the reasons that we 've discussed .
Grad F: Alright .
Professor B: So we 'll we 'll see if we do or not .
Grad F: Yep . And we 'll see how many people respond to that email .
Postdoc A: Yeah .
Grad F: So far , two people have .
Professor B: Yeah . I think very few people will
Grad F: So .
Professor B: and and and , you know , people people see long emails about things that they don't think is gonna be high priority , they typically , uh , don't don't read it , or half read it .
Grad F: Right .
Professor B: Cuz people are swamped .
Postdoc A: And actually ,
Professor B: But Postdoc A: um , I I didn't anticipate this so I that 's why I didn't give this comment , and it I this discussion has made me think it might be nice to have a follow - up email within the next couple of days saying " by the way , you know , we wanna hear back from you by X date and please " , and then add what Liz said " please , uh , respond to please indicate you received this mail . "
Professor B: Uh , or e well , maybe even additionally , uh , um , " Even if you 've decided you have no changes you 'd like to make , if you could tell us that " .
Grad F: Respond to the email . {comment} Yep .
Postdoc A: Mm - hmm . It is the first time through the cycle .
Professor B: Yeah .
PhD E: Right . That would that would definitely work on me . You know , it makes you feel m like , um , if you were gonna p if you 're predicting that you might not answer , you have a chance now to say that . Whereas , I I mean , I would be much more likely myself ,
PhD C: And the other th
PhD E: given all my email , t to respond at that point , saying " you know what , I 'm probably not gonna get to it " or whatever , rather than just having seen the email , thinking I might get to it , and never really , uh , pushing myself to actually do it until it 's too late .
PhD C: Yeah . I was I was thinking that it also lets them know that they don't have to go to the page to accept this .
PhD E: Right . R Right . That 's true .
Professor B: Right .
PhD C: I mean , I I Yeah . So that way they could they can see from that email that if they just write back and say " I got it , no changes " , they 're off the hook .
Professor B: Yeah .
PhD C: They don't have to go to the web page
Professor B: I mean , the other thing I 've learned from dealing with dealing with people sending in reviews and so forth , uh , is , um , if you say " you 've got three months to do this review " , um , people do it , you know , two and seven eighths months from now .
PhD C: and PhD E: Yeah . That 's true .
Professor B: If you say " you 've got three weeks to do this review " , they do do it , you know , two and seven eighths weeks from now  they do the review .
Grad F: Right .
Professor B: And , um So , if we make it a little less time , I don't think it 'll be that much Grad F: Well , and also if we want it ready by the fifteenth , that means we better give them deadline of the first , if we have any prayer of actually getting everyone to respond in time .
Professor B: There 's the responding part and there 's also what if , uh , I mean , I hope this doesn't happen , what if there are a bunch of deletions that have to get put in and changes ?
Grad F: Right .
Professor B: Then we actually have to deal with that
Postdoc A: Mm - hmm . Some lead time .
Professor B: if we want it to Grad F: Ugh ! Disk space ,
Postdoc A: By the way , has has Jeremy signed the form ?
Grad F: oh my god ! I hadn't thought about that .
Postdoc A: OK .
Grad F: That for every meeting any meeting which has any bleeps in it we need yet another copy of .
PhD H: Oh .
PhD C: Just that channel .
Grad D: Can't you just do that channel ?
PhD C: Oh , no . We have to do Grad F: No , of course not .
PhD E: Yeah . You have to do all of them ,
Grad F: You need all the channels .
Grad D: Oh .
PhD C: Do you have to do the other close - talking ?
PhD E: as well as all of these .
Grad D: Yeah .
PhD E: You have to do all You could just do it in that time period , though ,
Grad F: Yes . Absolutely . There 's a lot of cross - talk .
Grad G: Wow .
Postdoc A: Well PhD E: but I guess it 's a pain .
Grad F: Well , but you have to copy the whole file .
PhD E: Yeah .
Grad F: Right ? Because we 're gonna be releasing the whole file .
PhD E: Yeah . You 're right .
Postdoc A: Well  I you know , I think at a certain point , that copy that has the deletions will become the master copy .
Grad F: Yeah . It 's just I hate deleting any data . So I I don't want I really would rather make a copy of it , rather than bleep it out
Professor B: Are you del are you bleeping it by adding ?
Grad F: and then Overlapping . So , it 's it 's exactly a censor bleep . So what I really think is " bleep "
Professor B: I I I I understand , but is is it summing signals
Grad F: and then I want to Professor B: or do you delete the old one and put the new one in ?
Grad F: I delete the old one , put the new one in .
Professor B: Oh , OK . Cuz Grad F: There 's nothing left of the original signal .
Professor B: Oh . Cuz if you were summing , you could No . But anyway Grad F: Yeah . It would be qui quite easy to get it back again .
Postdoc A: But  And then w I was gonna say also that the they don't have to stay on the system , as you know ,
Professor B: Yeah .
PhD E: Then someday we can sell the unedited versions .
Postdoc A: cuz cuz the the ones Grad F: Say again ?
Postdoc A: Once it 's been successfully bleeped , can't you rely on the ?
PhD C: Or we 'll tell people the frequency of the beep
Professor B: Encrypt it .
PhD C: and then they could subtract the beep out .
Grad D: You can hide it . Yeah .
Postdoc A: Can't you rely on the archiving to preserve the older version ?
PhD H: Oh , yeah .
Grad D: It wouldn't be that hard to hide it .
PhD E: Right . Exactly . I see .
Grad F: Yeah , that 's true . Yeah . Yep , that 's true .
PhD E: See , this is good . I wanted to create some side conversations in these meetings .
Postdoc A: OK .
Professor B: Yeah . You could encrypt it , you know , with a with a two hundred bit  thousand bit , uh Grad D: You can use spread spectrum .
PhD C: Uh - huh .
Grad D: Hide it .
PhD E: So PhD C: Here we go .
PhD E: Yeah . Yeah .
Grad D: Yeah , there you go .
PhD E: Cuz we don't have enough asides .
PhD H: I have an idea . You reverse the signal ,
Grad D: There you go .
PhD H: so it it lets people say what they said backwards .
Grad F: Backwards .
Grad D: Then you have , like , subliminal , uh , messages ,
Grad F: But , ha you 've seen the this the speech recognition system that reversed very short segments .
PhD H: Yeah .
Grad D: like .
Grad F: Did you read that paper ? It wouldn't work .
PhD H: No .
Grad F: The speech recognizer still works .
PhD E: Yeah . And if you do it backward then Professor B: Yeah .
PhD C: That 's cuz they use forward - backward .
PhD E: H - good old HMM .
Grad F: Forward but backward . That 's right .
PhD E: No , it 's backward - forward .
Grad F: Good point . A point . Well , I 'm sorry if I sound a little peeved about this whole thing . It 's just we 've had meeting after meeting after meeting a on this and it seems like we 've never gotten it resolved .
Postdoc A: Hmm .
Professor B: Well , but we never also we 've also never done it .
PhD E: Uh .
Grad F: So .
Postdoc A: This is the first cycle .
PhD E: If it makes Grad F: Yeah .
Postdoc A: There 're bound to be some glitches the first time through .
Professor B: So . And , uh and I 'm sorry responding without , uh , having much knowledge , but the thing is , uh , I am , like , one of these people who gets a gazillion mails and and stuff comes in as
Grad F: Well , and that 's exactly why I did it the way I did it , which is the default is if you do nothing we 're gonna release it .
Professor B: Yeah .
Grad F: Because , you know , I have my stack of emails of to d to be done , that , you know , fifty or sixty long , and the ones at the top I 'm never gonna get to .
Professor B: Right .
Grad F: And , uh So so PhD C: Move them to the bottom .
Professor B: So so the only thing we 're missing is is some way to respond to easily to say , uh , " OK , go ahead " or something .
Grad F: Yeah , right . So , i this is gonna mean PhD C: Just re - mail them to yourself and then they 're at the bottom .
Professor B: Yeah .
Grad F: Yeah .
Postdoc A: Yeah .
Grad F: Yeah . That 's actually definitely a good point . The m email doesn't specify that you can just reply to the email , as op as opposed to going to the form
Postdoc A: Mm - hmm .
PhD H: In Postdoc A: And it also doesn't give a a specific I didn't think of it .
PhD E: Right .
Grad F: and Postdoc A: S I think it 's a good idea an ex explicit time by which this will be considered definite .
Grad F: Yeah , release .
Postdoc A: And and it has to be a time earlier than that endpoint .
Professor B: Yeah . It 's converging .
Postdoc A: Yeah . That 's right .
PhD H: This um , I 've seen this recently . Uh , I got email , and it i if I use a MIME - capable mail reader , it actually says , you know , click on this button to confirm receipt of the of the mail .
Postdoc A: Oh , that 's interesting .
Grad D: Hmm .
PhD H: So Grad F: You you can Grad D: It 's like certified mail .
Grad F: A lot of mailers support return receipt .
Postdoc A: Could do that .
PhD H: Right .
Grad F: But it doesn't confirm that they 've read it .
PhD H: No , no , no . This is different . This is not So , I I know , you can tell , you know , the , uh , mail delivery agent to to confirm that the mail was delivered to your mailbox .
Postdoc A: Mmm .
Grad F: Right .
PhD H: But but , no . This was different . Ins - in the mail , there was a Grad F: Oh , just a button .
PhD H: uh , th there was a button that when you clicked on it , it would send , uh , you know , a actual acknowledgement to the sender that you had actually looked at the mail .
Grad F: Oh , yeah . Yeah . Unfor - Yeah , we could do that . But I hate that .
PhD H: But it o but it only works for , you know , MIME - capable you know , if you use Netscape or something like that for your n
Grad F: Yeah .
Professor B: And PhD E: You might as well just respond to the mail .
Professor B: And we actually need a third thing .
PhD E: I mean
PhD H: Right .
Professor B: It 's not that you 've looked at it , it 's that you 've looked at it and and and agree with one of the possible actions .
PhD H: No , no . You can do that .
Professor B: Right ?
PhD H: You know , you can put this button anywhere you want ,
Professor B: Oh ? Oh , I see .
PhD H: and you can put it the bottom of the message and say " here , by you know , by clicking on this , I I agree  uh , you know , I acknowledge "
Professor B: That i i my first - born children are yours , and Yeah . Yeah .
PhD E: Quick question . Are , um Grad F: Well , I could put a URL in there without any difficulty and even pretty simple MIME readers can do that . So .
Postdoc A: But why shouldn't they just email back ? I don't see there 's a problem .
Professor B: Yeah .
Grad F: Yeah . Reply .
PhD H: Right .
Postdoc A: It 's very nice . I I like the high - tech aspect of it ,
Professor B: Yeah .
Postdoc A: but I think PhD H: No , no , no . I actually don't .
Postdoc A: I appreciate it .
PhD H: I 'm just saying that
Grad F: Well , I cuz I use a text mail reader .
PhD H: if ev but I 'm PhD E: Don't you use VI for your mai ?
PhD H: Yeah .
Professor B: Wow . That 's that 's my guy . Alright .
Grad F: You you read email in VI ?
PhD H: Yeah .
Postdoc A: Yeah . I like VI .
PhD H: So I i There 's these logos that you can put at the bottom of your web page , like " powered by VI " .
Grad D: Yeah .
Professor B: Wow .
Grad D: I see .
PhD E: Anyway , quick question .
Grad F: You could put wed bugs in the email .
PhD E: How m
PhD H: Yeah .
PhD E: Like , there were three meetings this time , or so
Postdoc A: Six .
PhD E: or how many ? Six ? But , no of different people . So I guess if you 're in both these types of meetings , you 'd have a lot . But  How I mean , it also depends on how many Like , if we release this time it 's a fairly small number of meetings , but what if we release , like , twenty - five meetings to people ? In th
Grad F: Well , what my s expectation is , is that we 'll send out one of these emails every time a meeting has been checked and is ready .
PhD E: I don't know . Oh . Oh , OK . So this time was just the first chunk . OK .
Grad F: So . Tha - that was my intention . It 's just yeah that we just happened to have a bunch all at once .
PhD E: Well , that 's a good idea .
Grad F: I mean , maybe Is that the way it 's gonna be , you think , Jane ?