F: We just need to tell them that they can do it if they want .
B: OK .
B: I just didn't remember ,
B: but F: And so no reply is no changes .
A: And he 's got it so that the default thing you see when you look at the page is " OK " .
B: OK .
A: So that 's very clear
A: all the way down the page , " OK " .
A: And they have two options
A: they can change it to . One of them is " censor " , and the other one is " incorrect " .
A: Is it is your word is " incorrect " ?
F: Right .
A: Which means also we get feedback on if um , there 's something that they w that needs to be adjusted ,
A: because , I mean , these are very highly technical things .
A: I mean , it 's an added , uh , level of checking on the accuracy of the transcription , as I see it .
A: But in any case , people can agree to things that are wrong .
F: Well A: So .
F: Yeah . The reason I did that it was just so that people would not censor not ask to have stuff removed because it was transcribed incorrectly ,
A: And the reason I liked it was because F: as opposed to , uh A: was because it , um it gives them the option of , uh , being able to correct it .
F: Right .
A: Approve it and correct it .
A: And um .
A: So , you have it nicely set up so they email you
A: and , uh F: When they submit the form , it gets processed and emailed to me .
A: Mm - hmm . Mm - hmm .
F: So .
A: And I wanted to say the meetings that are involved in that set are Robustness and Meeting Recorder .
A: The German ones will be ready for next week .
A: Those are three three of those .
A: A different set of people .
A: And we can impose C: The German ones ?
A: Uh , well .
H: Yeah . Those uh B: NSA .
A: OK . I spoke loosely .
A: The the German , French Sorry , the German , Dutch , and Spanish ones .
E: Spanish .
E: Yeah .
F: Mm - hmm .
C: Oh , those are the NSA meetings ?
H: Those are E: The non - native A: Yeah . Uh - huh .
C: Oh , oh ! OK .
B: German , Dutch , Swiss and Spanish .
E: The all non - native A: That 's that 's that 's r
F: Mm - hmm .
H: Uh - huh .
C: OK . I 'd I d
A: Yeah . It 's the other group .
B: I It was the network network services group .
C: OK .
A: Uh - huh .
B: Yeah .
A: Yeah , exactly . Yeah .
A: I didn't mean to isolate them .
B: Otherwise known as the German , Dutch , and Spanish .
A: Yeah . Sorry .
F: Mm - hmm .
A: It was it was not the best characterization .
A: But what  what I meant to say was that it 's the other group that 's not n no m no overlap with our present members .
A: And then maybe it 'd be good to set an explicit deadline ,
A: something like a week before that ,
A: uh , J July fifteenth date ,
A: or two weeks before .
B: I mean , I would suggest we discuss B: I mean , if we 're going to have a policy on it ,
B: that we discuss the length of time that we want to give people ,
F: Mm - hmm .
B: so that we have a uniform thing .
B: So , tha that 's a month ,
B: which is fine .
C: Twelve hours .
F: Well , the only thing I said in the email is that the data is going to be released on the fifteenth .
B: I mean , it seems F: I didn't give any other deadline .
A: Mm - hmm .
F: So my feeling is if someone after the fifteenth says , " wow I suddenly found something " , we 'll delete it from our record .
F: We just won't delete it from whatever 's already been released .
A: Hmm . That 's a little bit difficult .
F: What else can we do ?
A: Yeah .
F: If someone says " hey , look , I found something in this meeting and it 's libelous and I want it removed " . What can we do ?
F: We have to remove it .
A: Well . That 's true .
A: I I agree with that part ,
A: but I think that it would it , uh we need to have , uh , a a a message to them very clearly that beyond this date , you can't make additional changes .
B: I mean ,
B: um ,
B: I I  i I think that somebody might request something
B: even though we say that .
B: But I think it 's good to at least start some place like that .
B: So if we agreed , OK , how long is a reasonable amount of time for people to have A: Mm - hmm . Good .
B: if we say two weeks , or if we say a month ,
B: I think we should just say that B: say that , you know , i a as um , " per the the the , uh , page you signed , you have the ability to look over this stuff " and so forth
B: " and , uh , because we w " these , uh B: I would I would imagine some sort of generic thing that would say " because we , uh , will continually be making these things available to other researchers , uh , this can't be open - ended
B: and so , uh , uh , please give us back your response within this am you know , within this amount of time " , whatever time we agree upon .
F: Well , did you read the email and look at the pages I sent ?
B: Did I ?
B: No , I haven't yet .
F: No . OK , well why don't you do that
B: No , just F: and then make comments on what you want me to change ?
B: No , no . I 'm not saying that you should change anything .
B: I I 'm what I 'm what I 'm  I 'm trying to spark a discussion hopefully among people who have read it
B: so that that you can  you can , uh , decide on something .
A: Mm - hmm .
B: So I 'm not telling you what to decide .
A: Mm - hmm .
B: I 'm just saying you should decide something ,
F: I already did decide something ,
A: OK .
B: and then F: and that 's what 's in the email .
A: Yeah , yeah . OK , so F: And if you disagree with it , why don't you read it and give me comments on it ?
A: Yeah .
A: Well A: I I think that there 's one missing line .
B: Well , the one thing that I did read and that you just repeated to me was that you gave the specific date of July fifteenth .
F: Mm - hmm .
B: And you also just said that the reason you said that was because someone said it to you .
F: Right .
B: So what I 'm telling you is that what you should do is come up with a length of time that you guys think is enough
B: and you should use that rather than this date that you just got from somewhere .
B: That 's all I 'm saying .
F: OK .
B: OK ?
A: I ha I have one question .
A: This is in the summer period
A: and presumably people may be out of town .
A: But we can make the assumption , can't we ? that , um , they will be receiving email , uh , most of the month .
A: Right ?
A: Because if someone B: It well , it well , you 're right . Sometimes somebody will be away
B: and , uh , you know , there 's , uh for any length of time that you uh , choose there is some person sometime who will not end up reading it .
A: OK .
B: That 's it 's , you know , just a certain risk to take .
H: S so maybe when H: Am I on , by the way ?
F: I don't know .
H: Oh .
F: You should be .
H: Hello ? Hello ?
F: You should be channel B .
H: Oh , OK . Alright . So . The ,
H: um H: Maybe we should say in H: w you know , when the whole thing starts , when they sign the  the agreement that H: you know , specify exactly uh , what , you know , how how they will be contacted
H: and they can , you know they can be asked to give a phone number and an email address , or both .
H: And , um , then A: We did that , I I believe .
H: Right .
H: So . A And , then , you know , say very clearly that if they don't if we don't hear from them , you know , as Morgan suggested , by a certain time or after a certain period after we contact them that is implicitly giving their agreement .
E: Yeah .
F: Well , they 've already signed a form .
H: Right .
A: And the form says E: And nobody nobody really reads it anyway .
F: So .
F: And the s and the form was approved by Human Subjects ,
H: Says that .
H: Right .
H: Well , if that 's i tha if that 's already if A: Uh , the f
F: so , eh , that 's gonna be a little hard to modify .
A: Well , the form Well , the form doesn't say , if uh , you know , " if you don't respond by X number of days or X number of weeks "
H: I see .
H: Uh H: Oh , OK .
H: So what does it say about the the the process of of , uh  y the review process ?
A: It doesn't have a time limit .
A: That you 'll be provided access to the transcripts
H: Oh , OK .
A: and then , uh , allowed to remove things that you 'd like to remove , before it goes to the general uh , larger audience .
H: Hmm .
H: Right .
H: Oh .
F: Here .
F: You can read what you already signed .
A: There you go .
E: I guess when I read it , um H: OK .
E: I 'm not as diligent as Chuck ,
E: but I had the feeling I should probably respond
E: and tell Adam , like , " I got this and I will do it by this date ,
E: and if you don't hear from me by then " You know , in other words responding to your email once , right away , saying " as soon as you get this could you please respond . "
F: Right .
E: And then if you if the person thinks they 'll need more time because they 're out of town or whatever , they can tell you at that point ?
E: Because F: Oh , I just I didn't wanna do that ,
F: because I don't wanna have a discussion with every person if I can avoid it .
E: Well , it 's F: So what I wanted to do was just send it out
F: and say " on the fifteenth , the data is released ,
A: Mm - hmm .
F: if you wanna do something about it , do something about it ,
F: but that 's it " .
A: I I kind of like this .
E: Well E: OK . So , we 're assuming that A: Yeah .
H: Well , that 's that would be great if H: but you should probably have a legal person look at this
H: and make sure it 's OK .
H: Because if you if you , uh , do this and you then there 's a dispute later and , uh , some  you know , someone who understands these matters concludes that they didn't have , uh , you know , enough opportunity to actually exercise their their right E: Or they they might never have gotten the email ,
E: because although they signed this , they don't know by which date to expect your email .
E: And so someone whose machine is down or whatever E: I mean , we have no B: Mm - hmm .
E: in internally we know that people are there ,
F: Well , OK . l Let me Let me reverse this .
E: but we have no confirmation that they got the mail .
F: So let 's say someone I send this out ,
F: and someone doesn't respond .
F: Do we delete every meeting that they were in ?
F: I don't think so .
E: Well , then H: No .
E: It we 're hoping that doesn't happen ,
E: but that 's why there 's such a thing as registered mail
F: That will happen .
E: or H: That will happen .
F: That will absolutely happen .
E: Right .
F: Because people don't read their email ,
F: or they 'll read and say " I don't care about that ,
F: I 'm not gonna delete anything "
F: and they don just won't reply to it .
H: Maybe uh , do we have mailing addresses for these people ?
F: No .
H: No .
F: We have what they put on the speaker form ,
H: Oh .
F: which was just generic contact information .
A: Well <comment> Most A: But the ones that we 're dealing with now are all local ,
H: Well , then A: except the ones who A: I mean , we we 're totally in contact with all the ones in those two groups .
H: Mmm .
H: OK .
A: So maybe , uh , I you know , that 's not that many people
A: and if I if , uh A: i i there is an advantage to having them admit A: and if I can help with with processing that , I will .
A: It 's it 's there is an advantage to having them be on record as having received the mail and indicating F: Yeah . I mean I thought we had discussed this , like , a year ago .
A: Yes , we did .
F: And so it seems like this is a little odd for it to be coming up yet again .
A: You 're right .
A: Well , I you know . But sometimes B: Well , we we haven't experienced it before .
F: So .
A: That 's right .
B: Right ?
B: So E: You 'll either wonder at the beginning or you 'll wonder at the end .
A: Need to get it right .
E: I mean , there 's no way to get around E: I It 's pretty much the same am amount of work
E: except for an additional email just saying they got the email .
A: Yeah .
E: And maybe it 's better legally to wonder before E: you know , a little bit earlier than F: Well A: It 's much easier to explain this way .
F: OK . Well , why don't you talk t
A: T t to have it on record .
F: Morgan , can you talk to our lawyer about it ,
F: and find out what the status is on this ?
F: Cuz I don't wanna do something that we don't need to .
A: Yeah , but w Mmm .
F: Because
F: what I 'm telling you , people won't respond to the email .
F: No matter what you do , you there 're gonna be people who you 're gonna have to make a lot of effort to get in contact with .
D: I mean , i it 's k
H: Hmm .
A: Well , then we make the effort .
F: And do we want to spend that effort ?
D: It 's kind of like signing up for a mailing list .
A: We make the effort .
D: They have opt in and opt out .
D: And there are two different ways .
D: I mean , and either way works
D: probably , I mean .
A: Except I really think in this case A: I I 'm agr I agree with Liz , that we need to be in the clear
A: and not have to after the fact say " oh , but I assumed " ,
A: and " oh , I 'm sorry that your email address was just accumulating mail without notifying you " ,
B: If this is a purely administrative task , we can actually have administration do it .
A: you know .
A: Oh , excellent .
B: But the thing is that , you know , I I I think , without going through a whole expensive thing with our lawyers , from my previous conversations with them , my my sense very much is that we would want something on record as indicating that they actually were aware of this .
A: Yes .
F: Well , we had talked about this before
F: and I thought that we had even gone by the lawyers asking about that
B: Mm - hmm .
F: and they said you have to s they 've already signed away the f with that form F: that they 've already signed once .
A: I don't remember that this issue of the time period allowed for response was ever covered .
F: Yeah .
F: OK .
B: Yeah . We never really talked about that .
E: Or the date at which they would be receiving the email from you .
B: Yeah .
A: Or or how they would indicate E: They probably forgot all about it .
B: We certainly didn't talk , uh , about with them at all about , uh , the manner of them being  made the , uh , uh , materials available .
E: Yeah .
H: We do it like with these B: That was something that was sort of just within our implementation .
H: We can use it we can use a a ploy
F: OK .
H: like they use to , um H: you know , that when they serve , like H: uh , uh , uh <comment> uh ,
H: you know , like dead - beat dads ,
H: they they they make it look like they won something in the lottery
H: and then they open the envelope
H: and that D: And they 're served .
H: Right ?
H: Because and then the the the the thing is served .
H: So you just make it , you know , " oh , you won H: you know , go to this web site
H: and you 've , uh you 're "
E: That 's why you never open these things that come in the mail .
A: That one .
B: Yeah .
F: Well , it 's just , we 've gone from one extreme to the other , where at one point , a few months ago , Morgan was you were saying let 's not do anything ,
H: Right . Right . No , it I it might A: Well , it doesn't matter .
H: i i
H: it it might well be the case F: and now we 're H: it might F: we 're saying we have to follow up each person and get a signature ?
H: Right .
F: I mean , what are we gonna doing here ?
H: It might well be the case that that this is perfectly you know , this is enough to give us a basis t to just , eh , assume their consent if they don't reply .
B: Well .
F: Mm - hmm .
H: But , I 'm not you know , me not being a lawyer , I wouldn't just wanna do that without having the the expert , uh , opinion on that .
A: And how many people ?
F: Then I think we had better find out ,
A: Al - altogether we 've got twenty people . These people are people who read their email almost all the time .
F: so that we can find a H: Yeah .
B: Let me look at this again .
F: Right .
A: I I really don't see that it 's a problem .
A: I I think that it 's a common courtesy to ask them uh , to expect for them to , uh , be able to have @ @ <comment> us try to contact them ,
F: For for th
A: u just in case they hadn't gotten their email .
A: I think they 'd appreciate it .
B: Yeah . My Adam , my my view before was about the nature of what was of the presentation ,
F: Mm - hmm .
B: of of how my my B: the things that we 're questioning were along the lines of how easy B: uh ,
B: h how m how much implication would there be that it 's likely you 're going to be changing something , as opposed to F: Mm - hmm .
B: That was the kind of dispute I was making before .
A: Mm - hmm .
A: I remember that .
B: But , um , the attorneys , I uh , I can guarantee you , the attorneys will always come back with