justicedao/ipfs_state_laws huggingface dataset:
461-196-0070 Enrollment Verification; SEBT (1) Enrollment verification used to determine eligibility for the Summer EBT (SEBT) program will be provided according to sections (2) and (3) of this rule. (2) Automatic enrollment with streamlined certification (see OAR 461-196-0020 and 461-196-0060). (a) Data for school aged children who are categorically eligible (see OAR 461-196-0020) based on their participation in Head Start, the Food Distribution Program on Indian Reservations (FDPIR), or because of their Migrant, homeless, or runaway status will be shared by schools with the Department (see OAR 461-196-0020) as part of the regular direct certification data share to be used for SEBT eligibility. (b) Data for school aged children who are on an active Supplemental Nutrition Assistance Program (SNAP) or Temporary Assistance for Needy Families (TANF) case at any time during the eligibility period will be shared by Oregon Department of Human Services (ODHS) with the Department to be used for SEBT eligibility. (c) Data for school aged children who are part of a foster care case through ODHS Child Welfare will be shared by ODHS Child Welfare with the Department for SEBT eligibility. (d) Data for school aged children who are part of an Oregon Health Plan Medicaid case through Oregon Health Authority will be shared by the Oregon Health Authority with the Department for SEBT eligibility. (3) Enrollment through SEBT application (see OAR 461-196-0060). (a) Confirmation of enrollment in a National School Lunch Program (NSLP) (see OAR 461-196-0020) participating school during the instructional year immediately preceding the summer period will be used for SEBT eligibility. (b) Enrollment confirmation can be verified by: (A) The Student Enrollment Data (SED) file provided by Oregon Department of Education (ODE) to the Department . (B) An official document from or through the school which shows the students full name, school year and school name. Examples of this verification include a letter from a school official, online registration or enrollment systems or last quarter of grades. (c) Children who are not enrolled in an NSLP participating school in the immediately preceding instructional year (see OAR 461-196-0020 and 461-196-0060) cannot be certified as eligible, and therefore cannot be deemed eligible for SEBT through submission of an application for SEBT benefits. Statutory/Other Authority: ORS 411.060 Statutes/Other Implemented: ORS 411.060 History: SSP 58-2024, adopt filed 11/27/2024, effective 12/01/2024 SSP 40-2024, temporary adopt filed 06/18/2024, effective 06/18/2024 through 12/14/2024
461-196-0080 Verification; SEBT (1) Individuals who are determined to be eligible through streamlined certification as described in OAR 461-196-0060, are not required to provide verification (see OAR 461-196-0200). (2) Summer EBT (SEBT) applications (see OAR 461-196-0020) are subject to the following verification requirements at any time during the eligibility period (see OAR 461-196-0020 and 461-196-0060): (a) Verification for Cause. The Department (see OAR 461-196-0020) must verify for cause SEBT applications when the Department has knowledge or available information suggesting a filing group (see OAR 461-196-0020) has intentionally misreported its income, including by leaving the income fields blank on the SEBT application . (b) Verification Sample of three percent of Approved Applications. (A) The Department must verify eligibility of children in a sample of SEBT applications approved for benefits for the summer. (B) The sample size for the Department must equal three percent of all SEBT applications approved by the Department from the start of the eligibility period through April 1 of the school year immediately preceding the summer operational period (see OAR 461-196-0020 and 461-196-0060), selected randomly from all applications. (3) Individuals must provide verification when requested by the Department . The Department will notify the filing group through a Notice of Request for Information as described in OAR 461-196-0100, when verification , or additional verification , of any factor affecting eligibility is required. (4) The Department must give filing groups at least 15 calendar days to provide required verification. (5) The Department must make at least two follow up attempts, at least one week apart, to contact a filing group that does not respond to a Notice of Request for Information. The follow up attempts can be made by a telephone call, email or mail. (6) SEBT benefits cannot be issued for SEBT applications selected for verification until the verification process is completed with the exception of verification for cause, as described in subsection (2)(a) of this rule. (7) If the filing group refuses to cooperate or fails to provide verification when requested by the Department , the filing group’s application for SEBT benefits will be denied. Statutory/Other Authority: ORS 411.060 Statutes/Other Implemented: ORS 411.060 History: SSP 12-2025, amend filed 06/26/2025, effective 07/01/2025 SSP 58-2024, adopt filed 11/27/2024, effective 12/01/2024 SSP 40-2024, temporary adopt filed 06/18/2024, effective 06/18/2024 through 12/14/2024
461-196-0110 Processing Timeframes; SEBT (1) Children found eligible through streamlined certification (see OAR 461-196-0020 and 461-196-0060) or who have an approved Summer EBT (SEBT) application (see OAR 461-196-0020) on file prior to the start of the summer operational period (see OAR 461-196-0020 and 461-196-0060) must have benefits issued and available to use at least seven calendar days and no more than 14 calendar days before the start of the summer operational period . (2) Children found eligible through an SEBT application after the start of the summer operational period must have benefits issued and available no later than 15 business days after a complete application and any required verification (see OAR 461-196-0020) is received by the Department (see OAR 461-196-0020). (3) Children found eligible through information provided from the child’s school after the start of the summer operational period must have benefits issued and available no later than 15 business days from the date of receipt of information from the school. Statutory/Other Authority: ORS 411.060 Statutes/Other Implemented: ORS 411.060 History: SSP 27-2025, amend filed 12/23/2025, effective 01/01/2026 SSP 58-2024, adopt filed 11/27/2024, effective 12/01/2024 SSP 40-2024, temporary adopt filed 06/18/2024, effective 06/18/2024 through 12/14/2024
461-196-0120 Budgeting; SEBT (1) In the Summer EBT (SEBT) program, the income eligibility criteria for the program is based upon the filing group’s (see OAR 461-196-0020) size and current income which is converted to arrive at an annual amount. (2) Current income means the gross income received by the filing group in the month prior to the SEBT application (see OAR 461-196-0020) before any deductions. (3) If the current income does not reflect the filing group's typical monthly income, they can estimate their annual income. (4) If self-attested income is questionable, the Department (OAR 461-196-0020) will request verification for cause (OAR 461-196-0080). (5) Self-employed individuals may use their previous year’s income to estimate this year’s net income unless their current net income is more representative of their actual earnings in accordance with OAR 461-196-0090. (6) The Department will calculate the filing group’s current income based on the frequency of pay and converted as follows to arrive at an annual amount: (a) Once a week pay is converted to an annual amount by multiplying by 52. (b) Biweekly pay (e.g., paid every other Friday) is converted to an annual amount by multiplying by 26. (c) Twice a month pay (e.g., paid 15th and 30th of each month) is converted to an annual amount by multiplying by 24. (d) Monthly pay is converted to an annual amount by multiplying by 12. (7) For children who are not eligible through streamlined certification (OAR 461-196-0020 and 461-196-0060), the filing group's annual income must be under the income limit identified in section (8) of this rule to be eligible for SEBT. (8) The National School Lunch Program/School Breakfast Program (NSLP/SBP) (see OAR 461-196-0020) income standards are published annually and change on July 1st of each year. (a) The income standards for 2025 are from July 1, 2024, to June 30, 2025. [see attached table 1] (b) The income standards for 2026 are from July 1, 2025, to June 30, 2026. [see attached table 2] [ED. NOTE: To view attachments referenced in rule text, click here to view rule.] Statutory/Other Authority: 411.060 Statutes/Other Implemented: 411.060 History: SSP 12-2025, amend filed 06/26/2025, effective 07/01/2025 SSP 58-2024, adopt filed 11/27/2024, effective 12/01/2024 SSP 40-2024, temporary adopt filed 06/18/2024, effective 06/18/2024 through 12/14/2024
461-196-0130 Hearings; SEBT (1) Contested case hearings in the Summer EBT (SEBT) program are authorized by OAR 461-025-0310 and the Department adopts the general contested case hearing provisions in OAR chapter 461 division 025 for the Summer EBT (SEBT) program, except: (a) There is no right to an expedited hearing in the SEBT program. (b) There is no right to continuation of benefits in the SEBT program. (2) Intentional program violation (IPV) hearings in the SEBT program are authorized by OAR 461-025-0316. (3) Subject to the approval of the Attorney General, an officer or employee of the Oregon Department of Human Services is authorized to appear on behalf of the Department in SEBT program hearings conducted by the Office of Administrative Hearings. Statutory/Other Authority: ORS 411.060 Statutes/Other Implemented: ORS 411.060 History: SSP 58-2024, adopt filed 11/27/2024, effective 12/01/2024 SSP 40-2024, temporary adopt filed 06/18/2024, effective 06/18/2024 through 12/14/2024
461-196-0150 Restoration of Lost Benefits; SEBT (1) An individual is entitled to a restoration of lost benefits if: (a) The loss was caused by an error by the Department ( see OAR 461-196-0020), including an action to restore any benefits that were lost, or the failure to issue due to agency error; or (b) An administrative disqualification for intentional program violation (see OAR 461-195-0601) was subsequently reversed. (2) Benefits shall be restored for not more than twelve months prior to whichever of the following occurred first: (a) The date the Department receives a request for restoration from the filing group (see OAR 461-196-0020); or (b) The date the Department is notified or otherwise discovers that a loss to a filing group has occurred. (3) The Department must restore benefits found to have been wrongfully withheld through judicial action. (a) If the judicial action is the filing group’s first attempt to regain lost benefits, the benefits must be restored for not more than twelve months from the date the court action began. (b) When the judicial action involves reviewing the Department’s action, benefits must be restored not more than twelve months from: (A) The date the agency receives a restoration request. (B) If no request is made, the date the hearing action is initiated. (C) Never exceeding one year from when the agency is informed of or discovers the loss. (D) Benefits must be restored even if the child is currently ineligible. (4) The Department must restore any lost benefits to a filing group by issuing an allotment equal to the amount of benefits that were lost, irrespective of the filing group 's current eligibility status. This restored amount will be issued in addition to the regular allotment entitled to the eligible filing group . (5) The Department will issue a timely replacement of Summer EBT benefits within 10 days of receiving the request for restoration, the discovery of the agency error that led to the lost benefits, or the notification of judicial or administrative action ordering the benefits to be restored. (6) Individuals disqualified for i ntentional program violation are entitled to restoration of any benefits lost during the months that they were disqualified, not to exceed twelve months prior to the date of Department notification, only if the decision which resulted in disqualification is subsequently reversed. Statutory/Other Authority: 411.060 Statutes/Other Implemented: 411.060 History: SSP 27-2025, amend filed 12/23/2025, effective 01/01/2026 SSP 58-2024, adopt filed 11/27/2024, effective 12/01/2024 SSP 47-2024, temporary adopt filed 08/23/2024, effective 08/23/2024 through 02/18/2025
461-196-0160 Overpayments; SEBT (1) The Department (see OAR 461-196-0020) will pursue an overpayment claim when: (a) The overpayment amount is $200 or more; (b) The filing group (see OAR 461-196-0020) was found eligible through a Summer EBT (SEBT) application; and (c) An individual in the filing group knowingly obtained SEBT benefits through fraudulent activity and there is an established intentional program violation (IPV) in accordance with OAR 461-195-0611. (2) The Department will not recover an SEBT overpayment claim through the reduction of the filing group’s Supplemental Nutrition Assistance Program (SNAP) or any other public assistance benefits. (3) Overpayments are calculated in accordance with OAR 461-195-0521 and liability for repayment of overpayments is addressed in OAR 461-195-0541. Statutory/Other Authority: 411.060 Statutes/Other Implemented: 411.060 History: SSP 58-2024, adopt filed 11/27/2024, effective 12/01/2024 SSP 47-2024, temporary adopt filed 08/23/2024, effective 08/23/2024 through 02/18/2025
461-196-0170 Concurrent and Duplicate Program Benefits; SEBT (1) An individual is not eligible to receive benefits from both Oregon and another state or Indian Tribal Organization for the same time period. (2) An individual is not eligible to receive benefits as a member of more than one filing group (see OAR 461-196-0020) for the same time period. Statutory/Other Authority: 411.060 Statutes/Other Implemented: 411.060 History: SSP 58-2024, adopt filed 11/27/2024, effective 12/01/2024 SSP 47-2024, temporary adopt filed 08/23/2024, effective 08/23/2024 through 02/18/2025
461-197-0000 Purpose OAR Chapter 461, division 197 rules establish criteria for awarding grants under the Youth Experiencing Homelessness - Enhancement Grant Program (YEH-EGP). Statutory/Other Authority: ORS 417.802 Statutes/Other Implemented: ORS 417.802 History: SSP 10-2025, adopt filed 04/24/2025, effective 05/01/2025
461-197-0010 Definitions Terms used in OAR chapter 461, division 197, are defined as follows, unless otherwise indicated by the context: (1) “Culturally specific services” means community-based services provided to a population based on their needs using the languages, structures, and settings familiar to the culture of the population. (2) “Department” means the Oregon Department of Human Services. (3) "Evidence-based services" means supportive housing, outreach, culturally specific, culturally responsive, mental health, or substance abuse services and housing interventions that work based on best available research. (4) “Homeless” means lacking a fixed, regular, safe, and adequate nighttime residence. (5) “Host home programs” means short or long-term host home projects as defined in ORS 417.803 and OAR 461-198-0010. (6) “Mental health or substance abuse services” refers to specialized interventions and supports for individuals with mental health or substance use disorders, designed to engage, and support youth experiencing homelessness (see section (9) of this rule), particularly those requiring tailored educational or therapeutic services or supports. (7) “Outreach” means active street outreach or passive drop-in centers designed to engage with youth experiencing homelessness in need of services. (8) “Shelter facilities” means community-based crisis housing programs that are addressing the immediate needs of youth experiencing homelessness . They provide a safe space for youth experiencing homelessness to reside, as well as food, clothing, system navigation, and referrals for health care, in addition to other services to encourage safe reunification, housing opportunities, and life skills. (9) “Transitional housing” means temporary housing with supportive services to youth experiencing homelessness with the goal of interim stability and support to successfully move to and maintain permanent housing. (10) “Youth experiencing homelessness” means a person who is at least 14 years of age but not more than 24 years of age, who is not in the physical custody of a parent or legal guardian and who is homeless . Statutory/Other Authority: ORS 417.802 Statutes/Other Implemented: ORS 417.802 History: SSP 10-2025, adopt filed 04/24/2025, effective 05/01/2025
461-197-0020 Administration (1) The Department (see OAR 461-197-0010) may award two-year grants through the Youth Experiencing Homelessness - Enhancement Grant Program (YEH-EGP). YEH-EGP grants are provided in addition to other scholarships or grants to organizations that provide services to youth experiencing homelessness (see OAR 461-197-0010). (2) The Department may award a YEH-EGP grant to an organization that: (a) Has an existing grant from the Department to provide services to youth experiencing homelessness ; or (b) Proposes to provide evidence-based services (see OAR 461-197-0010) for youth experiencing homelessness in an underserved area or an area in which those services are not provided. (3) In order to be considered for a YEH-EGP grant, an organization must complete an application and answer all questions included in the Request for Grant Proposals (RFGP). (4) A YEH-EGP grant applicant must describe in the application and RFGP: (a) How the applicant intends to ensure that other funding, including from federal or local governments or charitable donations, will be used to supplement the total cost of the proposed program or service; (b) How the applicant will use the grant for purposes outlined in OAR 461-197-0030(1); (c) Detailed plans outlining estimated timelines, key milestones, and deliverables when implementing proposed resources and activities; (d) The organization's experience and capacity to manage youth experiencing homelessness response services; (e) The unmet needs or missing supports for youth experiencing homelessness in the geographic area where the services will be provided; and (f) Staff training components, including specific service-level support training programs and how the organization is prepared to provide safe and equitable services to all youth experiencing homelessness. Statutory/Other Authority: ORS 417.802 Statutes/Other Implemented: ORS 417.802 History: SSP 10-2025, adopt filed 04/24/2025, effective 05/01/2025
461-197-0030 Core Services (1) Grants awarded under the Youth Experiencing Homelessness-Enhancement Grant Program (YEH-EGP) may be used for any of the following: (a) To increase the accessibility of any of the following programs and services to youth experiencing homelessness (see OAR 461-197-0010): (A) Shelter facilities (see OAR 461-197-0010). (B) Outreach (see OAR 461-197-0010). (C) Culturally specific services (see OAR 461-197-0010). (D) Mental health or substance abuse services (see OAR 461-197-0010). (b) To create or strengthen partnerships with host home programs (see OAR 461-197-0010) and other transitional housing (see OAR 461-197-0010) options. (2) Grant recipients with grant agreements for any services defined in section (1) of this rule must comply with all standards and objectives set forth in their grant agreement with the Department . (3) A grant recipient and any individual or organization providing services with Youth Experiencing Homelessness Program (YEHP) funds may not deny services to, exclude, or otherwise discriminate against a youth experiencing homelessness based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or other protected classes under federal and Oregon civil rights laws. (4) A grant recipient may not use any portion of YEHP funds (whether through grants, contracts, or other means) to: (a) Directly influence legislation or policy decisions ; (A) Except when requested to participate as an expert in related committees, counsels, hearings, and proceedings. (B) No endorsement of specific legislation is permitted. (b) Retain, compensate, or engage lobbyists to influence government action or policy; or (c) Participate in any activity that constitutes lobbying. Statutory/Other Authority: ORS 417.802 Statutes/Other Implemented: ORS 417.802 History: SSP 10-2025, adopt filed 04/24/2025, effective 05/01/2025
461-197-0040 Monitoring and Reporting Requirements (1) The Department (see OAR 461-197-0010) will conduct reviews, audits, and other compliance monitoring as it deems appropriate to verify compliance with grant agreements. Grant recipients must cooperate fully with the Department in its compliance monitoring. (2) Grant recipients shall: (a) Allow Youth Experiencing Homelessness Program (YEHP) staff access to the grant recipient’s facilities and to speak with staff and youth experiencing homelessness (see OAR 461-197-0010) enrolled, or previously enrolled, in grant funded services. (b) Submit semiannual progress reports to the Department in the format specified by the grant agreement. Progress reports must include a description of: (A) Major activities and accomplishments; (B) Challenges, barriers, and service gaps; (C) Steps taken to address challenges, barriers, and service gaps; (D) Success in service delivery or development; and (E) Any future plans or major activities. (c) Submit Homeless Management Information System (HMIS) reports and data as specified in the grant agreement. (d) Maintain and provide access to financial records associated with the grant activities for a period of six years following final disbursement or termination of a grant agreement. (e) Comply with all other data collection and reporting requirements outlined in the grant agreement. (3) On an annual basis, the Department and the grant recipient shall jointly review semiannual progress reports to determine how allowable activities are being provided and if improvements or changes are needed to achieve identified goals and desired outcomes outlined in grant agreements. (4) In the event a grant recipient is not in compliance with all applicable laws, rules, or the grant agreement, the Department will remedy noncompliance per terms outlined in grant agreement or may engage with grant recipients to discuss and remedy situations in which the grant recipient is: (a) Not providing the allowable activities identified in the grant agreement; (b) Not in communication with YEHP; (c) Unwilling, or unable to, comply with reporting requirements; (d) Unwilling to engage in monitoring requests; or (e) Unwilling to explore implementing recommendations from YEHP. (5) At its sole discretion, the Department may terminate any agreement with any grant recipient as per terms outlined in the grant agreement. Statutory/Other Authority: ORS 417.802 Statutes/Other Implemented: ORS 417.802 History: SSP 27-2025, amend filed 12/23/2025, effective 01/01/2026 SSP 24-2025, temporary amend filed 10/09/2025, effective 10/09/2025 through 04/06/2026 SSP 10-2025, adopt filed 04/24/2025, effective 05/01/2025
461-198-0000 Purpose OAR chapter 461, division 198 rules establish criteria for awarding grants under the Youth Experiencing Homelessness – Host Home Program (YEH-HHP). Statutory/Other Authority: ORS 417.803 Statutes/Other Implemented: ORS 417.803 History: SSP 9-2025, adopt filed 04/24/2025, effective 05/01/2025