410-165-0040 Application (1) An eligible provider shall apply to the program each program year that the eligible provider seeks an incentive payment. To apply, an eligible provider or preparer shall: (a) Register with CMS; (b) After registering with CMS, follow the steps as outlined on the website at https://www.oregon.gov/oha/HPA/OHIT-MEHRIP/pages/index.aspx to apply to the program within the grace period for each program year: (A) For program years 2011 and 2012, the following applies: (i) For a first-year application, the grace period is 60 days; (ii) For all subsequent years, the grace period is 90 days. (B) For program year 2013, the grace period is 90 days; (C) For program year 2014, the following applies: (i) For eligible hospitals, the grace period ends on January 31, 2015; (ii) For eligible professionals, the grace period ends on May 31, 2015. (D) For program year 2015, the following applies: (i) For eligible providers who are attesting for adopt, implement, or upgrade defined in section (3), the grace period ends on March 31, 2016; (ii) For eligible hospitals that are attesting for meaningful use through CMS for the Medicare EHR Incentive Program and for the Medicaid EHR Incentive Program, the grace period ends on March 31, 2016; (iii) For eligible professionals who are attesting for meaningful use described in OAR 410-165-0080, the grace period ends on August 31, 2016; (iv) For eligible hospitals that are children’s hospitals defined in OAR 410-165-0020 that are attesting for meaningful use described in OAR 410-165-0080 through the Medicaid EHR Program, the grace period ends on December 31, 2016. (E) For program year 2016, the following applies: (i) For eligible hospitals, the grace period ends on March 31, 2017; (ii) For eligible professionals that are not naturopathic physicians, the grace period ends on May 31, 2017; (iii) For naturopathic physicians, the grace period ends on July 31, 2017. (F) For program year 2017, the following applies: (i) For eligible hospitals, the grace period ends on March 31, 2018; (ii) For eligible professionals, the grace period ends on May 31, 2018; (G) For program year 2018, the grace period ends on April 30, 2019; (H) For program years 2019 and 2020 the grace period is 90 days; (I) For program year 2021, the grace period does not apply. Information regarding program year 2021 application deadlines shall be established by the program. (c) Attest that: (A) The information submitted is true, accurate, and complete; and (B) They understand that any falsification or concealment of a material fact may be prosecuted under federal and state laws. (d) Maintain for a minimum of seven years from the date of completed application complete, accurate, and unaltered copies of all acceptance documents associated with all data transmissions and attestations. The information maintained shall include at a minimum documentation to support: (A) The financial or legal obligation for the adoption, implementation, or upgrade of certified EHR technology including, but not limited to, the purchase agreement or contract; (B) Demonstration of meaningful use for the year corresponding to the program year; (C) Patient volume for the year corresponding to the program year; and (D) The eligible hospital’s payment calculation data including, but not limited to, Medicare cost reports. (2) An eligible provider shall submit the acceptance documents referred to in section (1)(d)(A) when the eligible provider is attesting for a payment for the adoption, implementation, or upgrade to certified EHR technology or when new certified EHR technology is acquired. If the eligible provider is an eligible hospital seeking its first-year payment, it shall submit the acceptance documents referred to in section (1)(d)(D). (3) The Program reviews the completed application and the acceptance documents to determine if the eligible provider qualifies for an incentive payment: (a) The Program shall verify the information in the application; (b) The Program shall determine if the eligible provider’s information complies with the eligibility criteria and participation requirements; (c) The Program shall notify the eligible provider about the incentive payment determination; (d) The Authority may reduce the incentive payment to pay off debt if an eligible provider or incentive payment recipient owes a debt under a collection mandate to the State of Oregon. The incentive payment is considered paid to the eligible provider even when part or all of the incentive may offset the debt. The Authority may not reduce the incentive payment amount for any other purpose unless permitted or required by federal or state law; and (e) The Authority shall distribute 1099 forms to the tax identification number designated to receive the Medicaid EHR incentive payment. Statutory/Other Authority: ORS 413.042 Statutes/Other Implemented: ORS 413.042 & 414.033 History: DMAP 4-2019, amend filed 03/08/2019, effective 03/08/2019 DMAP 18-2017, f. 5-31-17, cert. ef. 6-2-17 DMAP 47-2016, f. 7-18-16, cert. ef. 8-1-16 DMAP 21-2016(Temp), f. 5-11-16, cert. ef. 5-13-16 thru 11-8-16 DMAP 20-2015, f. & cert. ef. 4-8-15 DMAP 2-2015(Temp), f. 1-30-15, cert. ef. 2-3-15 thru 8-1-15 Reverted to DMAP 13-2011, f. 6-29-11, cert. ef. 7-1-11 DMAP 20-2013(Temp), f. & cert. ef. 4-26-13 thru 10-23-13 DMAP 13-2011, f. 6-29-11, cert. ef. 7-1-11