333-012-0053 Licensing and Fees (1) License applications and licenses issued must be on forms provided or approved by the Authority. (2) The Local Public Health Authority must establish a single license fee per establishment or facility type. There may not be added fees based on local determination of unique features of an establishment or facility. (3) Licensing categories must be based upon those specified in ORS 446.310, 448.035 and 624.490. The Local Public Health Authority may not create additional licensing categories. (4)(a) Annual work hours available for a dedicated full time equivalent (FTE) for field staff in the food service program based on a 40-hour week is 1640 hours, of which 25 percent is allocated for office and administrative duties and consultation, and 75 percent is for field inspection activities; (b) Standards for complete inspection functions, on average, including travel time, relative to facility size are as follows: (A) 0–15 seats, 1-1/2 hours; (B) 16–50 seats, 1-3/4 hours; (C) 51–150 seats, 2 hours; (D) Over 150 seats, 2-1/2 hours. (c) An average recheck inspection rate of 40 percent with an average priority or priority foundation item recheck inspection taking 45 minutes including travel. (5) The following standards are established to reflect the levels of effort and resources needed to carry out the delegated functions and provisions of ORS Chapter 624: (a) Workload indicators established in section (4) of this rule must be used to determine staffing levels budgeted for field inspection activities; (b) Administrative costs must be limited to 15 percent of direct costs; (c) A ratio of up to 0.35 FTE for clerical support and up to 0.25 FTE for supervision to field staff FTE respectively, must be observed; (d) Charges for services and supplies may not exceed a ratio of 0.25 of personnel salary for direct program costs; (e) In lieu of the administrative standards outlined in this rule, the Local Public Health Authority may determine staffing standards and actual costs of providing program services. The Local Public Health Authority must document and report to the Authority actual time spent and expenses incurred and may be subject to a fiscal audit as specified in OAR 333-012-0070(3). (6) The Local Public Health Authority may: (a) Adopt a fee schedule for facilities that require more than two recheck inspections per year; (b) Adopt a fee schedule for seasonal temporary restaurants and intermittent temporary restaurants that require a recheck inspection; (c) Set a fee for costs associated with conducting an operational review in accordance with guidelines established by the Authority. (d) Set a fee for costs associated with plan review conducted under guidelines established by the Authority; (e) Set a reinstatement fee for late license reinstatement; (f) Recover the cost of the extra inspections required under OAR 333-157-0027, Increased Inspection Schedule, by charging a fee of up to one-half of the annual licensing fee otherwise assessable to the restaurant for each additional inspection; and (g) Pro-rate fees for partial year operation as follows: (A) From January 1 through September 30, a full license fee is required; (B) From October through December 31, one-half the annual fee must be assessed. (7) A license may be issued only after the Local Public Health Authority has received the fee and determined that the facility meets the requirements of the statutes and rules. (8) If license fees assessed by the Local Public Health Authority are more than 20 percent above or below the fees established in ORS 624.490, the Local Public Health Authority must document and report to the Authority actual time spent and expenses incurred on program services and may be subject to a fiscal audit as specified in OAR 333-012-0070(3). (9) All license fees collected by the Local Public Health Authority pursuant to ORS 446.425, 448.100 and 624.510 must be paid into the county treasury and placed in a special revenue fund or the general fund of the county treasury and placed to the credit of the Local Public Health Authority. Such monies must be used only for program services pursuant to ORS 446.425, 448.100 and 624.510. The Local Public Health Authority must assure on an annual basis that all fees collected are used solely for the purposes of administering the programs as described in this section. (10) If the Local Public Health Authority requests a fiscal audit required in OAR 333-012-0070(3) be conducted by a private auditing agency, the Local Public Health Authority must pay the costs and a copy of audit report must be provided to the Authority. Statutory/Other Authority: ORS 446.425, 448.100 & 624.510 Statutes/Other Implemented: ORS 446.425, 448.100 & 624.510 History: PH 12-2012, f. 8-30-12, cert. ef. 9-4-12 PH 3-2012, f. 2-29-12, cert. ef. 3-1-12 PH 14-2006, f. 6-27-06, cert. ef. 7-1-06 PH 13-2004, f. & cert. ef. 4-9-04