736-010-0066 State Capitol State Park — Recognitions and Honorary Features (1) Purpose. The purpose of this rule is to provide guidance for honoring individuals, groups, or events that are of exceptional significance to Oregon or to the history of the nation, while respecting existing features and aesthetics of the State Capitol State Park and the Capitol Mall area, as well as the values of Oregonians, in general. (2) Recognitions and honorary features may include installations of plantings, traditional park amenities, or features that are consistent with the department’s State Capitol State Park Comprehensive Plan. (3) Application and Approval Process. (a) Persons interested in sponsoring recognitions or honorary feature shall make application to the director in a manner prescribed by the department. (b) The application shall indicate how the proposal meets the criteria listed in section (4). (c) The department will review and evaluate the application and coordinate with the applicant to obtain any additional information that the department may require to adequately review the proposal. (d) The director shall determine whether the department deems a proposal significant or minor, taking into consideration the design, size, scope, location, construction process, and infrastructure needs of the proposal. (e) The department will appoint a department liaison to the applicant for significant proposals. The liaison will assist the applicant with preliminary design and the review process. (f) The application shall provide an identified estimate of costs and funding sources for design, construction, regular maintenance, and repair of the proposed feature. (g) For significant proposals, the Assistant Director, Heritage Programs will convene a review committee that may be comprised of a representative of the State Capitol Foundation, Governor’s Office, Legislative Administrative Committee, Capitol Planning Commission, City of Salem, a citizen at large, and at least one representative of an agency whose offices are located on the Capitol Mall. The review committee shall provide an opportunity to consider input from the public. It will review significant proposals to assess their compliance with criteria and objectives prescribed in this rule and make a recommendation to the director for further action that may include suggestions for changes to the design or location. (h) Upon receiving a positive recommendation from the review committee, the director will present the proposal to the State Parks and Recreation Commission for consideration and possible approval. (i) The department accepts no responsibility for any expenditure incurred by the applicant prior to approval by the Commission or subsequently. Construction or installation may not begin until the Commission grants approval and the applicant has obtained all necessary state and local permits. (j) For minor proposals to place recognitions or honorary features consisting of small plantings, benches and other small installations that are consistent with the State Capitol State Park Comprehensive Plan, the director may consider and approve or deny such requests without further review or approval. (4) Criteria for Recognitions and Honorary Features. (a) The subject of the recognition shall be widely known and appreciated for great contributions and significance to the state of Oregon, the history of the nation, or both; (b) The subject of the recognition, if a person, shall have been deceased for at least ten years, and if an event, shall have occurred at least ten years prior; (c) The proposed feature shall enhance the aesthetics of the park and shall be consistent with the adopted State Capitol State Park Comprehensive Plan; (d) The proposed feature shall not: (A) Be located in the open, grassy areas of the Central Mall and Willson Park ovals; (B) Disturb major trees and plantings; (C) interfere with traffic flows or sightlines; or (D) Disturb other installations and structures; (e) There shall be demonstrated, statewide, public support for the recognition or honorary feature; (f) There shall be specific, valid reasons why other venues, that have been carefully explored, were not a suitable alternative location. (g) The proposed feature shall not create unmitigated or significant additional liability; repair and maintenance cost; or safety and security concern, for the department; (5) Costs. All expenses for design, fabrication, and installation shall be borne by the applicant. The department shall assist the applicant to determine the requirements for installation. Prior to installation, the applicant shall provide for deposit in the Recognition and Honorary Feature Maintenance Trust Fund an amount equal to 15 percent of the project replacement value to be expended for maintenance and repair of recognitions and honorary features in the State Capitol State Park. (6) Design Approval and Installation. (a) The department must approve the final design of the project. The proposed feature must meet all applicable codes and standards. (b) For projects constructed and installed by the applicant, the department will assign a project manager to provide construction inspection and oversight. The applicant is responsible for acquiring all necessary permits prior to construction. (c) For projects constructed and installed by the department on behalf of the applicant, the applicant shall reimburse the department for the costs of bid preparation, contracting services, permits, construction inspection and project management oversight. (d) The applicant shall remain responsible and liable for the project until it is accepted in writing by the department. (7) Recognitions and honorary features shall become the sole property of the department. (8) The department shall maintain a registry of existing and future recognitions and honorary features in the agency’s asset records. (9) Maintenance. (a) The department shall establish a Recognition and Honorary Feature Trust Fund from funds provided by applicants and donations. The fund shall be used to defray the costs of maintenance and repair of recognitions and honorary features in the State Capitol State Park. (b) The department may relocate or remove existing recognitions or honorary features, if determined necessary. The department will consult a review committee prior to relocation or removal. (c) If living recognitions or honorary features such as trees or plantings die, are damaged, or present a hazard to the public or adjacent buildings or structures, the department may remove or replace them at its discretion. If plaques or recognition items are associated with the removed trees or plantings, they will be offered first if possible to the family of the individual recognized, or secondarily, to the State Capitol Foundation for archiving. Statutory/Other Authority: ORS 390.050, 390.121 & 390.124 Statutes/Other Implemented: ORS 390.111 History: PRD 1-2011, f. 2-14-11, cert. ef. 2-15-11