603-048-0500 Record Keeping Requirements (1) Licensees must maintain records required under these rules for at least three (3) years after there is no remaining inventory of each harvest, seed, immature plant, or process lot, as identified by unique identifier assigned pursuant to this rule. (2) For purposes of identifying industrial hemp and industrial hemp products and commodities for record keeping: (a) Growers must assign each harvest lot of industrial hemp produced by the grower a harvest lot identifier as that term is defined in 603-048-0010. (b) Growers must assign each seed lot produced by the grower a seed lot identifier as that term is identified in OAR 603-048-0010. (c) Growers must assign immature plant lot transferred or sold by the grower an immature plant lot identifier as that term is identified in OAR 603-048-0010. (d) Handlers must assign a process lot identifier as that term is defined in 603-048-0010 to any hemp items made by the handler. (e) Licensees must assign a unique identifier to each lot of industrial hemp, industrial hemp for human consumption, and hemp items received from outside Oregon. (3) Grower Recordkeeping. A grower must create and maintain records for all industrial hemp planted or produced that includes the following information: (a) The harvest lot, seed lot, and immature plant lot identifier as applicable; (b) Grow site and production area identifiers; (c) Date of harvest if applicable; (d) Any and all sampling and testing documentation from preharvest testing; (e) Documentation of any production area not planted during the licensing year and documentation of reporting to the Department in accordance with OAR 603-048-0400(2)(f). (f) For cannabis waste and all other cannabis disposal: (A) Documentation of disposal, including photos or videos, as required in OAR 603-048-0640; and (B) Documentation of required reports to the Department as required in OAR 603-048-0640. (4)(a) Industrial Hemp Recordkeeping. A licensee must create and maintain records for each harvest lot, seed lot, or immature plant lot, or portion thereof, of industrial hemp that includes the following information: (A) The name and address of the person(s) transferring the lot to the licensee or receiving the lot from the licensee. (B) The hemp or marijuana license number of the person(s) transferring or receiving the lot. If the lot is received from or transferred to outside of Oregon, include the hemp or marijuana outside-state license number of the person(s) transferring or receiving (C) The harvest lot, seed lot, or immature plant lot identifier for each lot received or transferred; (D) The date of receipt or transfer; (E) The amount of industrial hemp (plants, material, seeds) received or transferred in pounds; (F) All test reports for each lot received or transferred; (G) If transferred to an OLCC licensee(s), the UID number(s), as that term is defined in OAR 845-025-1015, assigned to the harvest lot(s). (b) The requirements of section (4)(a) of this rule does not apply to sale or transfers of immature plants to a consumer. (5) Recordkeeping for Industrial Hemp for Human Consumption and Hemp Items. (a) A licensee must create and maintain records for the receipt or transfer of each process lot, or portion thereof, of industrial hemp for human consumption and hemp items that include the following information: (A) The name and address of the person(s) transferring the industrial hemp for human consumption or hemp items to the licensee or receiving the industrial hemp for human consumption or hemp items from the licensee. (B) The hemp or marijuana license number of the person(s) transferring or receiving the process lot. If the process lot is received from or transferred to outside of Oregon, include the hemp or marijuana outside-state license number of the person transferring or receiving. (C) The process lot identifier or unique identifier for the industrial hemp for human consumption and hemp items received or transferred. (D) The date of receipt or transfer; (E) The amount in units or pounds received or transferred; (F) All test reports for the industrial hemp for human consumption and hemp items received or transferred; (G) If transferred to an OLCC licensee, the UID number(s), as that term is defined in OAR 845-025-1015, assigned to industrial hemp for human consumption and hemp items transferred. (b) The requirements of section (5)(a) of this rule does not apply to sale or transfers from a licensee to a consumer. (c) A licensee must create and maintain records for each process lot, or portion thereof, of industrial hemp for human consumption and hemp items that are disposed. The records must include the process lot identifier, the date of disposal, reason for disposal, and the amount disposed. (6) Handler Recordkeeping. A handler must create and maintain disposition information for each harvest lot and process lot of industrial hemp, industrial hemp for human consumption and hemp items, or portion thereof received or transferred that includes the following information: (a) Whether the industrial hemp, industrial hemp for human consumption, or hemp items was transferred without processing; (b) If processed: (A) The process lot identifier; (B) The method of processing; (C) The type of hemp item created from the industrial hemp, industrial hemp for human consumption, or hemp item; and (D) The amount in units or pounds of the hemp item created. (7) A licensee must provide, upon the Department’s request, records relating to the operation of the licensed business or any key participant in the licensed business, including but not limited to records required to be maintained by the legal entity under ORS 60.771, 63.771, 65.771 67.150, 70.050 or other applicable laws within 12 business days from date of email or after date delivered by certified mail. (8) It is a separate violation for each harvest or process lot, or portion thereof, that a licensee fails to create or maintain records as required by this rule. In addition, each failure to comply with an obligation described under this rule is a separate violation for each harvest or process lot, or portion thereof. Statutory/Other Authority: ORS 561.190 & ORS 571.260-571.348 Statutes/Other Implemented: ORS 571.260-571.348 History: DOA 5-2026, amend filed 01/26/2026, effective 01/26/2026 DOA 49-2023, amend filed 12/14/2023, effective 12/14/2023 DOA 29-2021, amend filed 12/29/2021, effective 01/01/2022 DOA 26-2021, amend filed 11/09/2021, effective 11/09/2021 DOA 11-2021, minor correction filed 04/07/2021, effective 04/07/2021 DOA 12-2019, amend filed 05/15/2019, effective 05/15/2019 DOA 7-2019, temporary amend filed 03/01/2019, effective 03/01/2019 through 08/27/2019 DOA 13-2017, f. & cert. ef. 8-30-17 DOA 7-2017(Temp), f. 3-14-17, cert. ef. 3-15-17 thru 9-10-17 DOA 19-2016, f. & cert. ef. 10-28-16 DOA 11-2016(Temp), f. & cert. ef. 5-3-16 thru 10-29-16 DOA 3-2015, f. & cert. ef. 1-29-15