740-200-0030 Transfer of Registration Fees and Refunds (1) For purposes of this rule the following definitions apply: (a) The term “transfer of registration fees” refers to the application of an existing credit on the motor carrier’s account in a manner consistent with this rule. (b) A refund means the return of money originally paid by the registrant to the Department. (c) Registration periods are based on a calendar year. When a registrant elects to pay Oregon registration fees for calendar quarters, the registration starts on the first day of the calendar quarter and runs through the last day of the last calendar quarter in the registration period. (2) The Department may grant unexpired Oregon registration fee refunds if requested in writing when: (a) It has issued to a registrant duplicate registration for a vehicle which was for the registrant within the same fleet during the registration period; (b) A registrant has, during the registration period, changed a vehicle from registration solely in Oregon to registration under the International Registration Plan; (c) A registrant has registered a vehicle at a weight above the legal capacity of the vehicle without operating over the legal capacity and has, during the registration period, reduced the weight to the vehicle's legal capacity; (d) The Department has conducted an audit which shows that a registrant overpaid registration fees; (e) A registrant has registered a non-apportioned vehicle in error, has returned the registration credentials, and the Department has received the registration credentials before the effective date of the registration; (f) The Department has determined that it has, through a computation error, overcharged a registrant for registration fees; (g) A registrant has gone out of business during the registration period and meets the conditions specified in ORS 826.039 for non-apportioned vehicles subject to weight-mile tax that are fully registered in Oregon ; or (h) A registrant has shown that it is entitled to a refund of unused registration fees for a non-apportioned vehicle that has been accidently destroyed so as to be incapable of further operation. Destroyed does not mean mechanical failure or defect. The person in whose name the vehicle is registered is entitled to a refund of that portion of the fee applicable to the then unexpired portion of the registration period. Any registration card and registration plates issued for the vehicle must be surrendered to the department for cancellation when application for refund is made under this sub section. Claims for refunds under this sub section shall be filed and paid as provided for refunds under ORS 802.110. To qualify for a refund under this sub section, a registration fee in excess of $10 must have been paid for the vehicle, the vehicle must have been registered in this state and the vehicle must be one of the following: ( A ) A motor vehicle with a registration weight of more than 10,000 pounds. ( B ) A truck tractor with a registration weight of more than 8,000 pounds. (3) The Department will not grant registration refunds when: (a) A registrant has, during the registration period, changed from registration under the International Registration Plan to registration solely in Oregon; (b) A registrant not entitled to a refund under subsection (1)(g)of this rule has, during the registration period, removed a vehicle from service; (c) A registrant has, during the registration period, gone out of business and does not meet the conditions specified in ORS 826.039; (d) A registrant has, during the registration period, reduced weight for a vehicle; (e) A registrant operating in Oregon and in one or more other states has, during the registration period, changed its base state; (f) The Department has, for any reason, canceled the registration; (g) A registrant has elected calendar quarters and has operated at any time within any of the designated quarters; (h) A motor carrier operating a vehicle after the effective date of a vehicle’s registration period will not be granted a refund; or (i) Registration dollars have been collected and transferred to another jurisdiction. In this circumstance, the motor carrier requesting a refund must request the refund directly from the jurisdiction to which the funds have been transferred. (4) If a vehicle is permanently withdrawn from a fleet that is proportionally registered under ORS 826.009 or 826.011 as a result of being destroyed, sold or otherwise removed from the service of the registrant, the Department may issue a transfer of fees for the unused, unexpired portion of the registration in accordance with the terms of interstate agreements. The transfer of fees must be used to register a similar vehicle in the same fleet and within the same registration year. The fees will not be subject to refund. Statutory/Other Authority: ORS 184.619 & 823.011 Statutes/Other Implemented: ORS 826.039 History: MCTD 3-2020, amend filed 04/03/2020, effective 04/03/2020 MCTD 8-2012, f. & cert. ef. 8-17-12 MCT 3-1996, f. & cert. ef. 3-14-96, Renumbered from 860-081-0020 PUC 9-1993, f. & cert. ef. 5-12-93, (Order No. 93-652)