732-042-0035 Reporting Requirements (1) Quarterly Reports: Using a form provided by the Agency, each Qualified Entity shall prepare a quarterly report to the Agency which details Project progress, outcomes achieved, and expenditures of STIF Formula Fund moneys by itself and its Sub-Recipients. In these quarterly reports, Qualified Entities shall provide information confirming that the funds disbursed under OAR 732-042-0010(2)(a) have been used to support transit services for older adults and individuals with disabilities. For STIF Plans with an effective date prior to July 1, 2027, the quarterly report must be submitted no later than 45 days following the end of the quarter. For STIF Plans with an effective date on or after July 1, 2027, the quarterly report must be submitted no later than 60 days following the end of a quarter. The fourth and eighth quarter reports may be preliminary reports, subject to adjustment after completion of the Qualified Entity’s audit. (2) STIF Plan Period Reconciliation: Within 120 days of the end of an approved STIF Plan Period, the Agency shall reconcile disbursements made to the Qualified Entity during the previous STIF Plan period against the Qualified Entity’s reported expenditures. The Agency will provide written notice to the Qualified Entity of any Prior STIF Plan Period funds, the amount of Prior STIF Plan Period funds and the Qualified Entity’s option to amend its STIF Plan to incorporate the Prior STIF Plan Period funds. The Qualified Entity may amend its STIF Plan only in accordance with OAR 732-042-0045. (3) Capital Asset Reports: Qualified Entities that have acquired, purchased or leased Capital Assets using STIF Formula Fund moneys shall provide the Agency with a report of the Capital Asset inventory, described in OAR 732-042-0040(2), including an identification of any sale, transfer or other disposition of the Capital Asset as described in OAR 732-042-0040. Capital Asset Reports must be submitted to the Agency on a schedule to be specified by the Agency, but must be submitted at least annually within 30 days of the end of each Fiscal Year. (4) Unused Project funds report: A Qualified Entity shall provide a report to the Agency if: (a) At the end of the STIF Plan period, the Qualified Entity has Unused Project Funds; and (b) The amount of Unused Project funds exceeds 10% of the total amount of STIF Formula Fund moneys budgeted in the Qualified Entity’s prior STIF Plan, excluding the amount of STIF Formula Fund moneys budgeted for Planned Carry Forward Projects, Plan Contingency Projects, and Operations Reserve Project funds. For a prior STIF Plan with an effective date prior to July 1, 2027, the total amount of STIF Formula Fund moneys budgeted in the STIF Plan also excludes the amount of STIF Formula fund moneys budgeted for tasks categorized in the STIF Plan as a "Program Reserve/Contingency" and Projects described in the STIF Plan as a "Project using planned carry forward funding." (c) The Unused Project funds report shall provide a written explanation of the reason that the Unused Project funds were not spent and shall be due 90 days after the receipt of the notice of the STIF Plan reconciliation by the Qualified Entity. Statutory/Other Authority: ORS 184.619, 184.758 & 184.761 Statutes/Other Implemented: ORS 184.751-184.766 History: PTD 2-2026, amend filed 01/22/2026, effective 01/22/2026 PTD 3-2022, amend filed 05/24/2022, effective 07/01/2023 PTD 1-2022, amend filed 01/25/2022, effective 01/25/2022 PTD 1-2018, adopt filed 06/26/2018, effective 07/01/2018