419-420-0020 Adoption Agencies: Information and Reporting Requirements of an Adoption Agency (1) Public information. (a) An adoption agency must provide to each person making an inquiry about adoption a written program statement that describes the services of the adoption agency and includes all of the following information: (A) A description of the children normally placed by the adoption agency. (B) Eligibility requirements for adoptive families. (C) Timelines for intake screening and for being placed on a waiting list. (D) A clear delineation of fees, charges, contributions, or donations required to obtain adoption services. (E) The services provided during the adoption process. (F) The geographical area covered by the adoption agency. (b) The written and electronic materials of an adoption agency describing its adoption program must be accurate, must be reviewed regularly for accuracy, and must include the date the material was last updated. (2) Cost disclosures. An adoption agency must provide the following information regarding the costs of an adoption: (a) The adoption agency must provide all of the following information to all prospective adoptive parents: (A) A written schedule of estimated fees and expenses. (B) An explanation of the conditions under which estimated fees or expenses may be charged, waived, reduced, increased, or refunded. (C) When, how, and to whom the estimated fees and expenses must be paid. (b) Before providing an adoption service to a prospective adoptive parent, the adoption agency must itemize and disclose in writing to the parent the estimated fees and expenses the parent will be charged related to each of the following: (A) A home study. (B) The adoption agency fees in the United States. (C) Other–country program expenses, if applicable. (D) Translation and document expenses, if applicable. (E) Travel and accommodation expenses, if applicable. (F) Contributions. (G) Post-placement and post-adoption reports. (H) Likely charges of the U.S. Citizenship and Immigration Services (USCIS). (I) Legal finalization or re-adoption expenses, if applicable (c) The adoption agency must specify in its written adoption contract when and how funds advanced to cover fees or expenses will be refunded if adoption services are not provided. (d) When the delivery of adoption services is completed, the adoption agency must provide the prospective adoptive parents, within 30 days following the completion of services, a detailed written accounting of the total fees and expenditures for which the adoptive parents will be charged by the adoption agency. (3) Data collection requirements. An adoption agency must maintain in a standard and accessible format all of the following information and make it available on request: (a) The number of adoption placements it completes each year for the prior three calendar years, and the number and percentage of those placements that remain intact, are disrupted, and have been dissolved as of the time the information is provided. (b) The number of parents who apply with the adoption agency to adopt a child each year. (c) The number of waiting children available for adoption that the adoption agency is attempting to place. (4) Mandatory reporting of disruption and dissolution. The adoption agency must submit to the Department on a prescribed form a written report within 14 days after a disruption or dissolution is reported to the adoption agency if the adoption agency was involved in the study of the family, the placement of the child, or the supervision of the adoptive placement. As used in this rule, "dissolution" means the termination of an adoptive placement after finalization. Statutory/Other Authority: ORS 409.050, ORS 418.005 & ORS 418.240 Statutes/Other Implemented: ORS 418.205 - 418.310 & ORS 418.625 History: CWP 26-2022, renumbered from 413-215-0411, filed 11/28/2022, effective 12/01/2022 CWP 2-2020, minor correction filed 01/13/2020, effective 01/13/2020 CWP 22-2016, f. & cert. ef. 12-1-16 CWP 12-2016(Temp), f. & cert. ef. 7-1-16 thru 12-27-16 CWP 32-2008, f. & cert. ef. 10-17-08