165-010-0012 Temporary rule language in effect until 03/10/2026. Candidate and Public Office Holder Residence Address Exemption (1) The purpose of this rule is to implement House Bill 3073 (2023) by establishing procedures for candidates and public office holders to request exemption of their residence address from publicly accessible versions of the nominating petition, declaration of candidacy, and elector lists. This rule also defines the responsibilities of elections filing officers in processing exemption requests, including reviewing submitted SEL 180 forms, verifying alternative mailing addresses, ensuring the completeness and accuracy of alternative mailing addresses, marking voter registration records as confidential, and providing timely notice to the Secretary of State. (2) Definitions (a) “Candidate,” “Public Office Holder,” and “Filing Officer” have the meanings given in ORS 260.005. (b) “Local Filing Officer” means: (A) For a candidate for county office: the County Clerk; (B) For a candidate for a city office: the City Clerk, Auditor, or Recorder; (C) For a candidate for a special district office: the County Clerk of the county where the district’s administrative office is located; (D) For a candidate for a Soil and Water Conservation District (SWCD) office: the Oregon Department of Agriculture (ODA). (b) “List of electors” means a list prepared and delivered under ORS 247.940 or 247.945. (c) “Publicly accessible document” means any nominating petition, declaration of candidacy, certificate of nomination, or elector list that may be viewed, copied, or distributed without a public records request. (3) Candidate Exemption (a) Each nominating petition, declaration of candidacy, and certificate of nomination must include an option allowing the candidate to check a box requesting that the candidate’s residence address not be disclosed on: (A) Publicly accessible versions of the nominating petition or declaration of candidacy; and (B) Lists of electors delivered under ORS 247.940 or 247.945. (b) A candidate selecting this option must submit Form SEL 180 Residence Address Exemption Request, with an alternative mailing address for use in election records and elector lists. (4) Public Office Holder Exemption (a) A public office holder must submit Form SEL 180 Residence Address Exemption Request to exempt their residence address from publicly accessible versions of nominating petitions, declarations of candidacy, and elector lists. (b) The exemption remains in effect until the filing officer determines that the individual no longer holds office, or the office holder submits a written request to terminate the exemption. (c) Until expiration, the residence address may be inspected only upon submission of a written public records request under ORS 192.311 to 192.478. (5) Duration of Exemption (a) Once granted, an exemption prevents disclosure of the residence address on publicly accessible versions of the nominating petitions, declarations of candidacy, and elector lists. (b) The exemption remains in effect until it expires under the conditions set out in section (6)(e). (c) Until expiration, the residence address may be inspected only upon written public records request under ORS 192.311 to 192.478. (6) Exemption Review Process (a) Exemption Submitted by Email: (A) Only one county may be selected on Form SEL 180. (B) If the individual (candidate or office holder) does not live in the selected county, redact the residence address and forward the request to the county of registration. (C) If the individual lives in the selected county but that county is not the local filing officer for the district, mark the voter registration record as confidential, then forward the request to the county where the district’s administrative office is located. (D) Confirm that an alternative mailing address is provided. (E) Ensure the mailing address is different from the residence address. (F) If missing, contact the individual immediately. The exemption cannot be applied until an alternative address is provided. (b) Exemption Submitted in Person: (A) Confirm that an alternative mailing address is provided. (B) Ensure the mailing address is different from the residence address. (C) If missing, ask the individual to amend the form. The exemption cannot be applied until an alternative address is provided. (D) Print and provide an Acknowledgement Receipt attached to this rule. (E) Scan and forward the completed SEL 180 to the Secretary of State. (c) Redaction and Record Security: (A) Remove the residence address from: (i) Publicly accessible copies of nominating petitions and declarations of candidacy; and (ii) Electors’ voter registration records. (B) Retain the residence address in the confidential record, accessible only by authorized staff. (d) Confidential Voter Record: (A) Open the voter’s record in Oregon Centralized Voter Registration System (OCVR). (B) Add disclosable mailing address. (C) Select the Confidential box. (D) In the Custom tab, choose “SEL 180” from the Confidential Voter/Candidate dropdown. (E) In the Comments tab, note: “Record Flagged Confidential under SEL 180”. (F) Save the voter’s record. (e) Expiration of Exemption. An exemption expires when: (A) A candidate is no longer seeking office and was not elected; (B) A candidate was elected but no longer holds office; (C) A public office holder no longer holds office; or (D) The candidate or public office holder submits a written request to terminate the exemption. (f) Notice to Secretary of State: When an exemption expires under section (5) or when the conditions listed in section (6)(e) are met, the local filing officer must notify the Secretary of State. (7) Exceptions: This rule does not apply to candidates for, or holders of, the office of precinct committeeperson. (8) Notice to Candidate or Office Holder: Filing officers must notify a candidate or office holder when an exemption request has been received and when it is set to expire under section (5) or when the conditions listed in section (6)(e) are met. [ED. NOTE: To view attachments referenced in rule text, click here to view rule.] Statutory/Other Authority: ORS 246.150 & 249.021 Statutes/Other Implemented: 249.021, 247.948, 247.945, 249.031, 249.720, 255.235 & HB 3073 (2023) History: ELECT 10-2025, temporary adopt filed 09/12/2025, effective 09/12/2025 through 03/10/2026