333-028-0230 School-Based Health Center Program: Application and Certification Process; Renewal (1) An individual with legal authority to act on behalf of the entity that administers a SBHC may apply for certification of a SBHC by submitting a SBHC Certification Application to the program via electronic mail to the program’s electronic mail address posted on the program’s website or by mail to the mailing address posted on the program’s website, www.healthoregon.org/sbhc. (a) Instructions and criteria for submitting a SBHC Certification Application is posted on the program’s website. (b) An individual may submit an application for more than one SBHC provided that each SBHC will be administered by the same entity and each SBHC individually meets the certification requirements. (2) Within 30 days of receiving an application the program shall review the application to determine whether it is complete. (3) If the program determines that the application is not complete, it will be returned to the applicant for completion and resubmission. (4) If the program determines that the application is complete it will be reviewed to determine if it meets certification requirements described in OAR 333-028-0220. If the program determines that on the face of the application and in reviewing any other applicable documents that the SBHC meets the certification requirements the program shall: (a) Inform the applicant in writing that the application has been approved and that the SBHC is certified; and (b) Instruct the applicant to complete the program’s online Operational Profile forms and a date by which the forms must be completed. (5) Once the application has been approved the program will schedule an on-site verification review in accordance with OAR 333-028-0240. (6) If a SBHC does not meet certification requirements in their certification application, the program may choose one of the following actions: (a) The program may deny SBHC certification if the SBHC does not meet the requirements of these rules. (A) The program will provide the applicant with a clear description of reasons for denial based on the certification requirements in the denial letter. (B) An applicant may request that the program reconsider the denial of SBHC certification. A request for reconsideration must be submitted in writing to the program within 90 days of the date of the denial letter and must include a detailed explanation of why the applicant believes the program’s decision is in error along with any supporting documentation. (C) The program shall inform the applicant in writing whether it has reconsidered its decision; or (b) The program may approve the applicant’s SBHC certification based on an agreed upon timeline for a corrective action plan for the non-compliant requirements. The site must submit a waiver to the program that includes an explanation of the non-compliant requirements, a plan for corrective action and date for meeting compliance. (7) A certified SBHC must renew its certification no later than October 1 each year by completing the program’s online Operational Profile forms. A SBHC’s certification expires if it is not renewed by October 1 of each year and the SBHC must reapply for certification under section (1) of this rule. (8) The program will notify SBHCs of their certification renewal status by January 1 each year. (9) Once a SBHC is certified, the certification status is effective for the following certification year. Statutory/Other Authority: ORS 413.223 Statutes/Other Implemented: ORS 413.223 & 413.225 History: PH 40-2016, f. 12-22-16, cert. ef. 7-1-17 PH 15-2013, f.12-26-13, cert. ef. 1-1-14