141-014-0250 Lease or License Application Review and Approval Process (1) Upon receipt of an application for a lease or license, the Department will determine: (a) If the application is complete; (b) If the subject area is available for the requested removal; (c) If, under these rules, a lease or license is the required form of authorization; and (d) If additional information is required concerning the: (A) Proposed use of the state land; and (B) Applicant’s financial status, or past business and management practices, or both. (2) The Department will then advise the applicant of its determination concerning each of the four factors in OAR 141-014-0250(1). Applications determined by the Department to be incomplete, or for an area in which the use would be incompatible, will be returned to the applicant with a written explanation of the reason(s) for rejection. (3) If an application rejected for incompleteness is resubmitted within 120 calendar days from the date the Department returned it to the applicant (as determined by the date of letter from the Department accompanying the rejected application) with all deficiencies noted by the Department corrected, no additional application processing fee will be assessed. (4) Upon acceptance by the Department, the application for a lease or license will be circulated to various local, state and federal agencies and other interested persons including tribal governments, adjacent property holders, affected lessees and permitees, and easement holders for review and comment. As a part of this review, the Department will specifically request comments concerning: (a) The presence of state or federal listed threatened and endangered species (including candidate species), and archaeological and historic resources within the requested area that may be disturbed by the proposed use; (b) Conformance of the proposed use with local, state, and federal laws and rules; (c) Conformance of the proposed use with the local comprehensive land use plan and zoning ordinances; (d) Conformance with the policies described in OAR 141-014-0220 of these rules; and (e) Potential conflicts of the proposed use with existing or proposed uses of the requested area. (5) After receipt of comments concerning the proposed use, the Department will advise the applicant in writing: (a) If changes in the use or the requested lease or license area are necessary to respond to the comments received; (b) If additional information is required from the applicant, including but not limited to a survey of: (A) State or federal listed threatened and endangered species (including candidate species) within the requested area; and (B) Archaeological and historic resources within the requested area. (c) If the area requested for the lease or license will be authorized by the Department for use by the applicant through a lease or license; and (d) Whether the subject area will be made available to the public through competitive bidding pursuant to OAR 141-014-0290. Only requests for leases may be subject to competitive bidding. A license is not subject to competitive bid. (6) If the Department determines that the proposed removal or use of material meets the policies set forth in these rules, the Department will determine the limits of the area that it wants to make available for the proposed activity. (7) The Department reserves the right to request that an applicant conduct at their expense a survey of the requested area by a licensed professional engineer or surveyor to establish the limits of the area from which it will allow the removal or use of material. The Department will provide survey instructions as well as specify the information required in the survey and accompanying notes. Statutory/Other Authority: ORS 273.551, 274.525, 274.530, 274.550 & 274.560 Statutes/Other Implemented: ORS 274 .525 & 274 .550 History: DSL 2-2008, f. & cert. ef. 10-15-08