justicedao/ipfs_state_laws huggingface dataset:
813-275-0010 Purpose and Objectives The purpose of OAR chapter 813, division 275, of the administrative rules is to implement the Statewide Shelter Program (SSP). OHCS is designated as the state agency responsible for administering the SSP. The SSP establishes a statewide shelter program for the purpose of reducing unsheltered homelessness and increasing housing stability through enhanced coordination and stability of funding. Statutory/Other Authority: ORS 456.555 & HB 3644 (2025) Statutes/Other Implemented: ORS 456.625 & HB 3644 (2025) History: OHCS 53-2025, adopt filed 12/30/2025, effective 01/01/2026
813-275-0020 Definitions Terms used throughout this division may be defined in Oregon Revised Statute (ORS), in the OHCS General Definitions (OAR 813-005-0005), in the SSP Manual, or in this division. As used in this division: (1) “Direct Service Provider” means an organization that conducts one or more of the eligible activities provided in the SSP Manual, not including those of a Regional Coordinator. (2) “Homeless Management Information System" or "HMIS" has the meaning provided in the SSP Manual. (3) “Homelessness” has the meaning provided in the SSP Manual. (4) “Household” has the meaning provided in the SSP Manual. (5) “Housing Focused Activities” has the meaning provided in the SSP Manual. (6) “Low-Barrier” has the meaning provided in the SSP Manual. (7) “Regional Assessment and Plan” means an assessment of current conditions, resources, and outcomes relating to Homelessness for the region, and a plan that details the services and outcomes for the region that will be supported with SSP funds. (8) “Regional Coordinator” means a local government or nonprofit public benefit corporation that develops a Regional Assessment and Plan and an annual report, and receives and distributes program funds for the region. (9) “Safe Temporary Emergency Placement Sites or “STEPS” has the meaning provided in the SSP Manual. (10) “Shelter” has the meaning provided in the SSP Manual. (11) “Shelter Provider” has the meaning provided in the SSP Manual. (12) “SSP Manual” means the Statewide Shelter Program Operations Manual adopted in OAR 813-275-0030. (13) “SSP Provider” means a Shelter provider or a Direct Service Provider that receives SSP funding to conduct eligible activities as defined in the SSP Manual. Statutory/Other Authority: ORS 456.555 & HB 3644 (2025) Statutes/Other Implemented: ORS 456.625 & HB 3644 (2025) History: OHCS 53-2025, adopt filed 12/30/2025, effective 01/01/2026
813-275-0030 SSP Manual The SSP Manual dated December 23, 2025, is incorporated into and adopted as part of chapter 813, division 275 of the Oregon Administrative Code. The SSP Manual may be accessed online at the OHCS website. Statutory/Other Authority: ORS 456.555 & HB 3644 (2025) Statutes/Other Implemented: ORS 456.625 & HB 3644 (2025) History: OHCS 53-2025, adopt filed 12/30/2025, effective 01/01/2026
813-275-0040 Administration (1) OHCS may enter into agreements with Regional Coordinators to provide SSP services statewide (see OAR 813-275-0060). (2) OHCS shall develop and implement a funding formula for the SSP. This funding formula will be updated periodically to reflect performance of the SSP and changing needs. All data sources used to establish the factors that make up the formula shall be selected by OHCS and are subject to change. The funding formula will be used to allocate funding by region and will consider regional needs and past performance of the region, and may be based on the following information: (a) Number of beds funded through SSP existing at the beginning of the relevant Regional Assessment and Plan coverage period; (b) Total cost per SSP-supported bed by region for previous performance period; (c) Homelessness count measured by most recent validated count; (d) McKinney Vento student Homelessness count for most recent validated period; (e) Housing availability; (f) Low-income Households; (g) Non-SSP funds utilized in previous performance period; (h) Non-SSP funds availability identified in most recent Regional Assessment and Plan; (i) Shelter utilization for previous performance period; (j) Percentage of SSP exited Households who exited to a permanent housing destination; (k) Percentage of Households served in SSP emergency Shelter who exited to “place not meant for habitation”; (l) Percentage of SSP funds spent down for most recent performance period; and (m) Other factors deemed appropriate by OHCS. (3) Regional Coordinators and SSP Providers must administer programs in accordance with the SSP Manual and must establish policies, as outlined in the SSP Manual, including but not limited to: (a) Low-barrier and non-exclusionary practices; and (b) Exit and separation from services. (4) A designated portion of SSP funds, as determined by OHCS, are reserved for Regional Coordinators and SSP Providers to use for administrative costs. Statutory/Other Authority: ORS 456.555 & HB 3644 (2025) Statutes/Other Implemented: ORS 456.625 & HB 3644 (2025) History: OHCS 53-2025, adopt filed 12/30/2025, effective 01/01/2026
813-275-0050 Use of Funds (1) To the extent it is available, SSP funding may be expended on the allowable activities described in the SSP Manual, which includes, but is not limited to the following: (a) Housing Focused Activities; (b) Shelter operations; (c) Street outreach; (d) STEPS operations; and (e) Capacity building. (2) SSP funds may be used to supplement existing funds and to support already established programs. Regional Coordinators and SSP Providers may not use SSP funds to replace funds currently being received from other sources, or that are available or reasonably expected to be available to the Regional Coordinator and SSP Provider for the same purpose. (3) Recipients of SSP funds must prioritize maintaining Shelter beds and no net bed loss prior to utilizing funds for other allowable uses identified in the SSP Manual. Statutory/Other Authority: ORS 456.555 & HB 3644 (2025) Statutes/Other Implemented: ORS 456.625 & HB 3644 (2025) History: OHCS 53-2025, adopt filed 12/30/2025, effective 01/01/2026
813-275-0060 Funding Agreement Prior to providing services using SSP funding, Regional Coordinators must: (1) Enter into an agreement with OHCS; and (2) Submit a Regional Assessment and Plan to OHCS. Statutory/Other Authority: ORS 456.555 & HB 3644 (2025) Statutes/Other Implemented: ORS 456.625 & HB 3644 (2025) History: OHCS 53-2025, adopt filed 12/30/2025, effective 01/01/2026
813-275-0070 Recordkeeping and Compliance Monitoring (1) Regional Coordinators must maintain accurate financial records satisfactory to OHCS and consistent with SSP requirements. SSP Providers must have an accounting system in place satisfactory to OHCS and must utilize an approved Homeless Management Information System (HMIS) database, or other database as approved by OHCS, for data and fiscal entry. (2) Regional Coordinators must provide OHCS with all required reports, data, and financial statements by submission deadlines and satisfactory to OHCS in form and substance as identified in the SSP Manual and as requested by OHCS. Statutory/Other Authority: ORS 456.555 & HB 3644 (2025) Statutes/Other Implemented: ORS 456.625 & HB 3644 (2025) History: OHCS 53-2025, adopt filed 12/30/2025, effective 01/01/2026
813-300-0005 Purpose and Objectives OAR 813, division 300, is promulgated to accomplish the general purposes of ORS 315.271 and 458.670 through 458.700, as they pertain to the Housing and Community Services Department and its supervision of individual development accounts ("IDAs"). These statutes, among other things, authorize the creation of IDAs between lower income account holders and authorized fiduciary organizations. Through these IDAs, account holders may deposit funds into an FDIC-insured or NCUA-insured financial institution account, to accumulate assets that may be used by account holders in a manner consistent with personal development plans developed in conjunction with their participating fiduciary organization. The fiduciary organizations, in turn, deposit IDA matching funds toward each corresponding IDA in an account designated for the benefit of IDA account holders to augment account holder assets upon successful completion of IDA requirements. The fiduciary organizations also provide their expertise in coordination of the personal development plans. Fiduciary organizations primarily obtain matching funds from contributions made to the Oregon IDA program (the “Oregon IDA Initiative”). These contributions to the Oregon IDA Initiative may qualify the contributor for a tax credit under ORS 315.271 Statutory/Other Authority: ORS 456.555, ORS 456.625 & ORS 458.700 Statutes/Other Implemented: ORS 458.700, ORS 315.271 & ORS 458.670 - 458.700 History: OHCS 4-2024, amend filed 04/03/2024, effective 04/03/2024 OHCS 11-2019, minor correction filed 07/03/2019, effective 07/03/2019 OHCS 2-2016, f. & cert. ef. 3-25-16 OHCS 1-2003, f. & cert. ef. 4-4-03 OHCS 12-2002(Temp), f. & cert. ef. 10-8-02 thru 4-5-03
813-300-0030 Fiduciary Organization Application Review (1) In reviewing applications for authorization as a fiduciary organization, the Department or its designee shall consider the following factors: (a) The ability of the prospective fiduciary organization to implement and administer the individual development account program, including the ability to verify account holder eligibility, certify that matching deposits are used only for approved purposes and exercise general fiscal accountability; (b) The capacity of the prospective fiduciary organization to provide appropriate support services and general assistance to advance account holder self-reliance; and (c) The links that the prospective fiduciary organization has to other activities and programs designed to increase the independence of this state's lower income households through education and training, home ownership and small business development. (2) In reviewing applications for authorization as a fiduciary organization, the Department or its designee may consider additional factors including, but not limited to, the following: (a) The eligibility of the entity; (b) The sufficiency and accuracy of the application; (c) The geographic area of proposed program plan operation and the need to be addressed; (d) The performance of the entity in providing additional information, as requested; (e) The quality of the proposed program plan, including the range and quality of potential personal development plans; (f) The willingness and ability of the prospective fiduciary organization to effect modifications to its proposed program plan; (g) The capacity of the prospective fiduciary organization to work together with third-party contractors and other program plan partners to accomplish its proposed program plan as modified, if at all, by the Department or its designee; (h) The Department's or its designee’s past experience with the entity, its proposed third-party contractors, other proposed program plan partners, and identified personnel; (i) Public opinion or other input; and (j) Department or its designee administrative interests. (3) The Department or its designee may condition authorization of an entity as a fiduciary organization upon Department or designee-required changes in the terms of the entity's application including, but not limited to its proposed program plan. The Department or its designee also may condition its authorization upon such other requirements as the Department or designee determines to be appropriate. Statutory/Other Authority: ORS 456.555, ORS 456.625 & ORS 458.700 Statutes/Other Implemented: ORS 315.271 & ORS 458.670 - 458.700 History: OHCS 4-2024, amend filed 04/03/2024, effective 04/03/2024 OHCS 7-2018, amend filed 05/30/2018, effective 05/30/2018 OHCS 2-2008, f. & cert. ef. 3-18-08 OHCS 13-2007(Temp), f. & cert. ef. 10-2-07 thru 3-30-08 OHCS 1-2003, f. & cert. ef. 4-4-03 OHCS 12-2002(Temp), f. & cert. ef. 10-8-02 thru 4-5-03
813-300-0050 Fiduciary Organization Selection of Account Holders and Designated Beneficiaries (1) Each fiduciary organization must establish an application process for potential account holders and designated beneficiaries satisfactory to the Department or its designee. At a minimum, the application process must accomplish the following objectives: (a) Verify the eligibility of each prospective account holder and of any prospective designated beneficiary; (b) Assist each selected account holder and designated beneficiary, if any, to prepare an appropriate personal development plan; (c) Execute an IDA with each selected account holder; (d) Engage a financial organization for maintenance of appropriate IDA accounts; and, (e) Assure the collection of other information necessary for appropriate record keeping and reporting requirements. (2) Subject to the approval of the Department or its designee and the limitations of applicable law, each fiduciary organization may impose such other criteria and require such other information in the selection of account holders and designated beneficiaries as that fiduciary organization deems to be appropriate. (3) Additional selection criteria may include, but are not limited to the following: (a) The capacity and funding of the fiduciary organization to accommodate prospective account holders and designated beneficiaries; (b) The availability of necessary or appropriate third-party contractors and other partners; (c) The extent to which the income and net worth of the prospective account holders are lower than the income and net worth limitations established in ORS 458.670(5) and 458.680(2); (d) The accuracy, substance, and completeness of submitted applications; (e) Any identified ability or inability of the prospective account holder or the prospective designated beneficiary to fulfill the terms of an appropriate IDA and the corresponding personal development plan; (f) The cost and feasibility of an appropriate personal development plan; (g) Past experience with prospective account holders and designated beneficiaries; and (h) Such other considerations as the Department or its designee may identify. Statutory/Other Authority: ORS 456.555, 456.625 & 458.700 Statutes/Other Implemented: ORS 315.271 & 458.670 - 458.700 History: OHCS 7-2018, amend filed 05/30/2018, effective 05/30/2018 OHCS 1-2003, f. & cert. ef. 4-4-03 OHCS 12-2002(Temp), f. & cert. ef. 10-8-02 thru 4-5-03
813-300-0070 Fiduciary Organization Funding (1) Fiduciary organizations may solicit contributions and otherwise generate funding to finance their operations and to effectuate their program plan. (2) Fiduciary organizations may apply to the Department or its designee for supplemental funding. Applications for supplemental funding must be in form, timing, and content satisfactory to the Department or its designee. (3) The Department or its designee may provide supplemental funding and the conditions thereof in response to such applications, or on its own initiative, as the Department deems appropriate. In making supplemental funding determinations the Department or its designee may consider factors including, but not limited to the following: (a) The financial need of the fiduciary organization; (b) The progress of the fiduciary organization in implementing its program plan; (c) Factors relevant to the Department's or designee’s review of the fiduciary organization's application for authorization; (d) The fiduciary organization's own fundraising efforts; (e) The availability of Department or its designee funds for this purpose; and (f) The need for services in the area addressed by the fiduciary organization. Statutory/Other Authority: ORS 456.555, ORS 456.625 & ORS 458.700 Statutes/Other Implemented: ORS 315.271 & ORS 458.670 - 458.700 History: OHCS 4-2024, amend filed 04/03/2024, effective 04/03/2024 OHCS 7-2018, amend filed 05/30/2018, effective 05/30/2018 OHCS 1-2003, f. & cert. ef. 4-4-03 OHCS 12-2002(Temp), f. & cert. ef. 10-8-02 thru 4-5-03
813-300-0080 Fiduciary Organization Use of Tax Credit Contributions and Supplemental Funds (1) Oregon individual development account tax credit contributions to fiduciary organizations and any supplemental funds from the Department or its designee to fiduciary organizations must be used by fiduciary organizations solely for reasonable and documented program plan purposes consistent with these rules. (2) In addition to any other limitations on supplemental funds imposed by the Department or its designee when providing such supplemental funds to fiduciary organizations, the following limitations apply to the use of tax credit contributions and supplemental funds: (a) Fiduciary organizations only may expend tax credit contributions and supplemental funds in a manner consistent with their budget as approved by the Department or its designee; (b) Fiduciary organizations may expend up to an amount authorized in writing by the Department and its designee for reimbursement of reasonable and appropriate administrative and program operational costs; (c) The ultimate determination of reasonable and appropriate is reserved to the Department in its sole discretion; (d) Fiduciary organizations may not expend supplemental funds for administering the solicitation of tax credit contributions; (e) Fiduciary organizations may expend tax credit contributions and supplemental funds for appropriate matching of account holder IDA deposits as specified in ORS 458.690 (1). (3) The aggregate maximum amount of matching IDA funds that an account holder may accrue and a fiduciary organization may disburse during the existence of that account holder's IDA must not exceed $20,000. (4) Reverted matching IDA deposits must be used by fiduciary organizations to make matching IDA deposits for eligible account holders consistent with these rules as soon as is reasonably practicable Statutory/Other Authority: ORS 456.555 & ORS 456.625 Statutes/Other Implemented: ORS 315.271, ORS 458.670 - 458.700 & ORS 178.300 - 178.360 History: OHCS 4-2024, amend filed 04/03/2024, effective 04/03/2024 OHCS 7-2022, amend filed 03/08/2022, effective 03/18/2022 OHCS 10-2021, temporary amend filed 09/30/2021, effective 09/30/2021 through 03/23/2022 OHCS 8-2021, temporary amend filed 09/24/2021, effective 09/25/2021 through 03/23/2022 OHCS 1-2020, amend filed 01/24/2020, effective 01/24/2020 OHCS 7-2018, amend filed 05/30/2018, effective 05/30/2018 OHCS 2-2008, f. & cert. ef. 3-18-08 OHCS 13-2007(Temp), f. & cert. ef. 10-2-07 thru 3-30-08 OHCS 1-2003, f. & cert. ef. 4-4-03 OHCS 12-2002(Temp), f. & cert. ef. 10-8-02 thru 4-5-03
813-300-0090 Fiduciary Financial Controls; Audit and Repayment Responsibilities (1) Fiduciary organizations, third-party contractors and other program plan partners shall maintain appropriate financial controls, acceptable to the Department and its designee and using generally accepted accounting principles, in the receipt and expenditure of tax credit contributions and supplemental funds. (2) Fiduciary organizations by contract shall require third-party contractors and other program plan partners to maintain appropriate financial controls acceptable to the fiduciary organization and to the Department and its designee. (3) Fiduciary organizations, third-party contractors and other program plan partners only shall charge reasonable and necessary costs to the program plan consistent with the approved program plan budget. (4) All costs charged to the program plan by a fiduciary organization, third-party contractors, and other program plan partners shall be supported properly by vouchers and other records satisfactory to the Department and its designee that indicate in proper detail the nature and propriety of the costs. (5) Fiduciary organizations, third-party contractors and other program plan partners shall cooperate fully with all audits of them by the Department and its designee, the Office of the Secretary of State or the Department of Justice with respect to relevant program plans. (6) Fiduciary organizations are responsible to the Department or its designee for the immediate repayment of all unused or improperly expended tax credit contributions and supplemental funds. (7) Fiduciary organizations and any relevant third-party contractor or other program plan partner are jointly and severally responsible to the Department or its designee for the immediate repayment of all tax credit contributions and supplemental funds improperly retained or improperly expended by any such third-party contractor or other program plan partner of a fiduciary organization. Statutory/Other Authority: ORS 456.555, ORS 456.625 & ORS 458.700 Statutes/Other Implemented: ORS 315.271 & ORS 458.670 - 458.700 History: OHCS 4-2024, amend filed 04/03/2024, effective 04/03/2024 OHCS 7-2018, amend filed 05/30/2018, effective 05/30/2018 OHCS 1-2003, f. & cert. ef. 4-4-03 OHCS 12-2002(Temp), f. & cert. ef. 10-8-02 thru 4-5-03
813-300-0110 Account Holder and Beneficiary Responsibilities (1) To be an account holder, eligible persons must apply to a fiduciary organization authorized by the Department or its designee and in a manner established by the fiduciary organization as approved by the Department or its designee. (2) Persons selected to be account holders must execute an IDA with their fiduciary organization and, as necessary, with a financial institution, in form and content satisfactory to the Department or its designee before they may act as account holders. (3) Account holders and beneficiaries at all times must comply with applicable law, these rules, applicable orders and directives of the Department or its designee and their fiduciary organization, the provisions of their IDA, and their personal development plan. (4) Account holders at all times must be residents of the state of Oregon. When the account is opened, the applicant to become an account holder must be a member of a lower income household. (5) Account holders, upon request by the Department or its designee or their fiduciary organization, and as otherwise required by the terms of their IDA, must provide evidence satisfactory to the Department or its designee and to their fiduciary organization that they and any beneficiaries qualify by residence, income, and age (if applicable) to be account holders or beneficiaries. (6) Account holders, upon request by the Department or its designee or their fiduciary organization, and as otherwise required by the terms of their IDA, must provide evidence satisfactory to the Department or its designee and to their fiduciary organization that they and any beneficiaries are complying with the terms of their IDA and its associated personal development plan. (7) Account holders and their beneficiaries must cooperate fully with the Department and its designee and their own fiduciary organization in any review or audit of the IDA, of their personal development plan, or of their eligibility. Statutory/Other Authority: ORS 456.555, 456.625 & 458.700 Statutes/Other Implemented: ORS 315.271 & 458.670 - 458.700 History: OHCS 4-2024, amend filed 04/03/2024, effective 04/03/2024 OHCS 7-2018, amend filed 05/30/2018, effective 05/30/2018 OHCS 1-2003, f. & cert. ef. 4-4-03 OHCS 12-2002(Temp), f. & cert. ef. 10-8-02 thru 4-5-03