736-004-0025 Grant Application Eligibility and Requirements (1) Eligibility for funding assistance: (a) Public agencies: Federal land managers, state agencies, Tribes, and local governments that have the responsibility, or are capable of, providing a service to ATV users on lands in Oregon; (b) Private land owners or managers: Private land owners or managers who offer public OHV recreation opportunities in Oregon and will provide open public ATV recreation for a minimum prescribed period of daily or seasonal time and who will maintain the opportunity for a prescribed period of time as determined by OPRD; (c) Clubs and non-profit organizations: ATV clubs and non-profit organizations registered with the State of Oregon for a minimum of three consecutive years; (A) Clubs and non-profit organizations shall have in place, prior to receipt of any funding, a written agreement with a successor in which the successor agrees to operate the facility as described in the grant agreement and the grant application should the club or non-profit organization cease to exist, for example, due to disbanding or dissolution; or (B) OPRD shall be listed on the title as successor to the property: (i) OPRD may sell the property and shall deposit the net revenue from the sale into the ATV Account; (ii) OPRD may operate the project; or (iii) OPRD may qualify and assign another successor to the project. (2) ATV projects or components not eligible for funding: (a) Overtime is generally not eligible for funding except for an identified emergency situation; (b) Overhead items such as office or building rent, insurance, depreciation and other fixed costs associated with the normal everyday operation of a business, agency or group; (c) ATV projects that have no way to measure completion or specific intent are not eligible; (d) Portions of projects completed prior to an ATV agreement or after the expiration of an ATV agreement; (e) ATV projects that do not meet the goals of the ATV Grant Program, OAR 736-004-0020 to 736-004-0030, or are not in the best interest of ATV recreation; (f) Vehicle or other personal property usage unrelated to the scope of the ATV project. (3) Requirements for Match: (a) The minimum match required for eligible ATV projects is 20 percent of the total project cost except for land acquisitions; (b) For land acquisitions and when unusual circumstances exist, public agencies may request a partial or full waiver of the 20 percent match requirement. Consideration for the waiver will be based upon the following criteria: (A) The public agency is able to demonstrate due diligence was exercised in obtaining other funds and that the following limitations, among others, are present: (i) Budget authority does not exist; (ii) Budget appropriations cannot be obtained in a reasonable time yet public support does exist; and (iii) No saleable assets, such as conservation easements, exist from which to generate the full cash match requirement. (B) The public agency is able to demonstrate their ability to operate and maintain the project property for ATV recreational purposes: (i) By having budgeted funds in place; or (ii) Having identified other resources such as volunteers or contracted services. (C) The public agency is able to demonstrate that time is of the essence: (i) The seller of the real property has placed time limits in which the public agency can affect a purchase, such as the expiration of an Option to Purchase or a First Right of Refusal; or (ii) The public agency can identify the possible loss of other existing matching funds such as grants from other entities that may have an expiration date. (D) If a waiver to the required partial or full match is approved, the public agency shall be limited in all future grant requests to receiving ATV grant funds in an amount of 50 percent or less of the total costs for any development projects located on the acquired property. (c) Match may include, but is not limited to, cash funds, labor, either force account or volunteer, materials, and equipment; (d) Grants from other sources may be used as match provided the sponsor can certify the funds will be available within 120 days from the beginning date of the grant agreement; (e) Eligible volunteer labor will require a log that includes the volunteer's name, date volunteer performed work, location volunteer performed work, the hours worked, and the hourly rate of compensation used for their contribution of labor. (4) Conversions: (a) It is the intent of the ATV Grant Program that all real property acquisitions or easements shall be retained and used for the project's intended and stated use as described in both the grant application and the grant agreement; (b) The director has authority to disapprove conversion requests, reject proposed substitutions, or both; (c) The project sponsor shall submit requests for conversions to OPRD in writing. OPRD may consider the request if the following prerequisites are met: (A) All practical alternatives to a conversion have been evaluated and rejected on a sound basis; (B) The project sponsor has established the fair market value of the property to be converted and the property proposed for substitution is of at least equal fair market value as established by a state-approved appraisal (prepared in accordance with uniform Federal appraisal standards) excluding the value of structures or facilities that will not directly enhance its ATV recreation utility; (C) The project sponsor proposes a replacement property that is of reasonably equivalent usefulness and location as that being converted. (d) If the project sponsor is unable to provide replacement property within 24 months of either the approved request for conversion or after the fact of conversion, the project sponsor shall pay OPRD a current amount equal to OPRD's original percentage of contribution to the project. As an example, if the OPRD provided an original grant of 80 percent for the project's acquisition costs, the project sponsor shall reimburse OPRD 80 percent of the real property's value at the time of conversion or discovery of conversion, whichever is later; (e) In the case of development, rehabilitation, and equipment purchases, the project sponsor shall operate the improvements or equipment for its established useful life. Guidelines established by the IRS will be used by the project sponsor to define useful life per each item. If the facility is closed, service is terminated and the facility or equipment has not reached its useful life, it will be made available to other agencies or organizations. If a facility is closed, service is terminated, or land is closed, or the facility or equipment has not reached its useful life, the project sponsor will return a percentage of the allocated funds to OPRD equal to the percentage of useful life remaining in the funded facility or equipment. Statutory/Other Authority: ORS 390.180 & 390.585 Statutes/Other Implemented: ORS 390.180 History: PRD 6-2018, amend filed 04/20/2018, effective 04/20/2018 PRD 1-2012, f. & cert. ef. 2-15-12 PRD 20-2009, f. & cert. ef. 12-8-09 PRD 8-2008, f. & cert. ef. 10-15-08 PRD 6-2007, f. & cert. ef. 7-31-07 PRD 4-2007, f. & cert. ef. 4-13-07 PRD 5-2000, f. 5-3-00, cert. ef. 5-5-00