291-131-0015 General (1) The functional unit manager or designee will ensure employees responsible for mailroom operations are properly trained prior to assignment. (2) Adults in custody shall not send, receive, transfer, or possess mail that violates the provisions of these rules. (3) Adults in custody shall not send, receive, transfer, or possess mail to or from the victim(s) of their crime(s) of conviction for which the adult in custody is currently serving a sentence of incarceration to the legal and physical custody of the Department of Corrections, and the sentence is for conviction of a person felony or person misdemeanor crime as defined in the Oregon Criminal Justice Commission’s rules on Definitions (OAR 213-003-0001); except as authorized in writing by the functional unit manager or designee. (4) Adults in custody shall not conduct business transactions by mail without the prior written consent of the functional unit manager or designee. (5) Excluding weekends and holidays, incoming and outgoing correspondence should be processed within two days of receipt; publications and packages within four days of receipt, unless the mail is being reviewed for possible violations. There are no time frames for conducting reviews. (6) All incoming and outgoing mail, except legal mail and official mail, is subject to inspection or examination as provided in this rule. Legal mail and official mail are subject to inspection or examination as provided in OAR 291-131-0030. (7) Each month an adult in custody who in the previous month has not accumulated the cost of five postage-paid envelopes (for less than one ounce) in their trust account, will be issued five postage paid envelopes by the facility if they request. (8) Adult in Custody -to- Adult in Custody Mail Restriction: (a) An adult in custody may be prohibited from corresponding with another adult in custody when directed by the Department of Corrections facility functional unit manager or designee, and approved by the Assistant Director of Operations or designee, based on specific circumstances or information which, in their judgment, indicates that the adult in custody has or may use correspondence with the other adult in custody in order to violate provisions of law, department administrative rules, or to otherwise engage in activity that threatens or impairs the security, good order, or discipline of the facility, adult in custody rehabilitation, or the health or safety of adults in custody, employees , or the public, or to engage in other activity that threatens or is detrimental to other legitimate penological objectives. (b) The affected adult in custody will be notified of the restriction through written directive. A decision to order an adult in custody -to- adult in custody mail restriction under these rules shall be final and not subject to administrative review. Statutory/Other Authority: ORS 179.040, 423.020, 423.030 & 423.075 Statutes/Other Implemented: ORS 179.040, 423.020, 423.030 & 423.075 History: DOC 19-2025, amend filed 10/24/2025, effective 10/24/2025 DOC 27-2024, amend filed 12/20/2024, effective 01/13/2025 DOC 9-2016, f. & cert. ef. 5-10-16 DOC 1-2008, f. & cert. ef. 1-25-08 DOC 5-2007(Temp), f. & cert. ef. 8-1-07 thru 1-27-08 DOC 7-2005, f. & cert. ef. 7-1-05 DOC 16-2004(Temp), f. & cert. ef. 12-28-04 thru 6-26-05 DOC 13-2002, f. 9-11-02 cert. ef. 9-20-02 DOC 4-2002(Temp), f. & cert. ef. 3-25-02 thru 9-21-02 DOC 20-2001, f. & cert. ef. 12-17-01 DOC 8-1999, f. 5-24-99, cert. ef. 6-1-99 DOC 23-1998(Temp), f. & cert. ef. 12-23-98 thru 6-21-99 DOC 20-1998, f. 9-22-98, cert. ef. 12-1-98 CD 10-1993, f. 5-5-93, cert. ef. 7-1-93 CD 1-1992, f. & cert. ef. 1-29-92 CD 14-1988, f. & cert. ef. 10-7-88 CD 57-1985, f. & cert. ef. 8-16-85 CD 27-1983, f. & cert. ef. 7-11-83 CD 22-1983(Temp), f. & cert. ef. 6-3-83 CD 28-1980, f. & cert. ef. 8-22-80 CD 16-1980(Temp), f. & cert. ef. 4-18-80 CD 11-1980(Temp), f. & cert. ef. 4-10-80, Renumbered from 291-010-0300 CD 1-1979, f. & cert. ef. 1-4-79 CD 22, f. 6-27-74, cert. ef. 7-25-74 CD 18(Temp), f. & cert. ef. 12-18-73 thru 4-17-74