justicedao/ipfs_state_laws huggingface dataset:
813-245-0070 Recordkeeping and Monitoring (1) Grantees and their subrecipients must maintain accurate financial records satisfactory to OHCS and consistent with LTRA requirements, which document the receipt and disbursement of all LTRA funds by OHCS. Grantees must have an accounting system in place satisfactory to OHCS implement an approved Homeless Management Information System (HMIS) database for data and fiscal entry. (2) Grantees and their subrecipients must maintain other LTRA records satisfactory to OHCS and consistent with LTRA requirements, which include, but are not limited to, documentation of household eligibility, receipt of allowable LTRA services, termination of services and the basis for same, housing status, administrative actions, contracts with subrecipients, review of subrecipient performance, action taken with respect to deficiency notices, and any administrative review proceedings. Such records must be satisfactory to OHCS in substance and format. (3) Grantees must provide OHCS with all required reports, data, and financial statements by submission deadlines and satisfactory to OHCS in form and substance as identified in the LTRA requirements and as requested by OHCS. (4) To ensure proper compliance and monitoring of LTRA, grantees and their subrecipients must: (a) Furnish representatives of OHCS, the Oregon Secretary of State's Office, the federal government, and their duly authorized representatives’ access to and permit copying of all electronic and hardcopy books, accounts, documents, and records and allow reasonable access to the project and other property pertaining to LTRA, at any such representative’s request; (b) Cooperate fully in any inspections or other monitoring actions taken by OHCS, the Oregon Secretary of State's Office, the federal government, and their duly authorized representatives; and (c) Retain and keep accessible all LTRA records and data according to LTRA requirements and as requested by OHCS. (5) OHCS will conduct reviews, audits, and other compliance monitoring as it deems appropriate with respect to each grantee and its subrecipients to verify compliance with the LTRA requirements. Grantees and their subrecipients must cooperate fully with OHCS in its compliance monitoring activities. (6) Grantees must require by contract and monitor their subrecipients’ compliance with all LTRA requirements including, but not limited to, recordkeeping and retention of records and OHCS compliance monitoring and enforcement. Statutory/Other Authority: Executive Order 23-02, ORS 456.555 & Executive Order 24-02 Statutes/Other Implemented: Executive Order 23-02, HB 5019 (2023), SB 5511 (2023) & Executive Order 24-02 History: OHCS 23-2024, adopt filed 06/21/2024, effective 06/21/2024
813-245-0080 Remedies (1) OHCS reserves the right to identify deficiencies in the performance of any grantee or their subrecipients discovered during compliance monitoring activities and take remedial action upon such grantees, including, but not limited to, terminating its funding agreement with a grantee, and requiring repayment of LTRA funding. (2) To take remedial action on any identified deficiencies, OHCS: (a) Must issue a deficiency notice notifying a grantee of deficiencies identified through the monitoring process and provide documentation for the basis of such determination and the specific deficiency or deficiencies that must be corrected; (b) Must require the grantee to correct any deficiencies in a manner and time frame satisfactory to OHCS; (c) May offer training and technical assistance related to such deficiencies to the grantee; and (d) May, at its discretion, offer the grantee assistance in the development of a corrective action plan. If a corrective action plan is allowed, OHCS must review the plan and issue a decision of approval or disapproval to the grantee. (3) OHCS must provide adequate notice to a grantee of remedial action that will terminate or reduce a grantee’s eligibility for LTRA funding. OHCS must provide the grantee an initial opportunity to appeal to the director of the Special Initiatives Division, whose decision may be deferred to the director of OHCS. (4) For appeals unable to be resolved internally, OHCS adopts the procedures detailed in ORS Chapter 183 for contested cases. (5) Issuance of a deficiency notice will not constitute a waiver of other remedies available to OHCS or preclude OHCS from exercising such other remedies available to it under the LTRA requirements, at law or otherwise. Statutory/Other Authority: Executive Order 23-02, ORS 456.555 & Executive Order 24-02 Statutes/Other Implemented: Executive Order 23-02, HB 5019 (2023), SB 5511 (2023) & Executive Order 24-02 History: OHCS 23-2024, adopt filed 06/21/2024, effective 06/21/2024
813-245-0090 Challenge of Subgrantee Action (1) Any household aggrieved by a subgrantee administering or providing LTRA services may challenge the subgrantee’s action by entering the subgrantee’s administrative review process (see OAR 813-245-0100). Any household who received either an unsatisfactory determination or refusal of a review by the subgrantee may submit a written request to OHCS within 30 days of receiving the notice of review determination or refusal by the subgrantee to provide such administrative review. (2) OHCS may accept or deny a request to conduct a subgrantee administrative review, in whole or in part, at is sole discretion. An OHCS review will be in the manner determined appropriate by OHCS and may include, but is not limited to, review of provided information. (3) If OHCS accepts the review request, the requesting household, the subgrantee, and any relevant subrecipients will produce all information required by OHCS, including requested affidavits or testimony. (4) Upon accepting the review request, OHCS may make a determination on such review request and require such remedial action as OHCS determines, in its sole discretion, to be appropriate. (5) OHCS adopts the procedures detailed in ORS Chapter 183 for contested cases. Statutory/Other Authority: Executive Order 23-02, ORS 456.555 & Executive Order 24-02 Statutes/Other Implemented: Executive Order 23-02, HB 5019 (2023), SB 5511 (2023) & Executive Order 24-02 History: OHCS 23-2024, adopt filed 06/21/2024, effective 06/21/2024
813-245-0100 Administrative Review by Subgrantee (1) Subgrantees must establish in writing a process satisfactory to OHCS that enables all potentially eligible households having received LTRA services or not, to contest a determination by the subgrantee or its subrecipients that either denies, limits, terminates, or modifies LTRA services. (2) An aggrieved household may request an administrative review or fair hearing of a subgrantees’ or its subrecipients’ contested action (as described in subsection (1) above). The subgrantee must allow a minimum of 30 days, from the time of contested action or the aggrieved household’s discovery of such action, for which an aggrieved household may request a review or hearing. The ultimate determination of an aggrieved household’s discovery period is reserved to OHCS, in its sole discretion. (3) A household remaining aggrieved after such review or hearing of a contested action may request administrative review of the subgrantee by OHCS (see OAR 813-245-0090). (4) The subgrantee must inform OHCS and the aggrieved party in writing of any final administrative review determination made by the subgrantee, and the basis for same, within 10 days of such final determination. Statutory/Other Authority: Executive Order 23-02, ORS 456.555 & Executive Order 24-02 Statutes/Other Implemented: Executive Order 23-02, HB 5019 (2023), SB 5511 (2023) & Executive Order 24-02 History: OHCS 23-2024, adopt filed 06/21/2024, effective 06/21/2024
813-260-0000 Purpose and Objectives The purpose of OAR chapter 813, division 260 of the administrative rules is to implement the Oregon Housing and Community Services (OHCS) Housing Retention Programming. Funding for OHCS Housing Retention programs comes from Senate Bill 5511 (2023), as authorized by the Oregon legislature. The intent of OHCS Housing Retention programs is to prevent households from the risk of losing their housing or experiencing homelessness and assist households that are currently facing an eviction. Oregonians that are eligible for programs can access these resources to have their housing stability needs met with programming in the following categories: (1) Tenant resources and information services, (2) Case management services, (3) Financial assistance, (4) Legal aid, (5) Mediation, and (6) Culturally Specific Interventions. Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.555 History: OHCS 40-2024, adopt filed 10/01/2024, effective 10/01/2024 OHCS 9-2024, temporary adopt filed 05/15/2024, effective 05/16/2024 through 11/08/2024
813-260-0010 Tenant Resources and Information Services Manual Tenant Resources and Information Services Program Guidance with the requirements and standards therein, dated February 2024 is incorporated into and adopted as part of this division of administrative rules, by reference. The program guidance may be accessed online at the OHCS website. [ED. NOTE: To view attachments referenced in rule text, click here to view rule.] Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.555 History: OHCS 40-2024, adopt filed 10/01/2024, effective 10/01/2024 OHCS 9-2024, temporary adopt filed 05/15/2024, effective 05/16/2024 through 11/08/2024
813-260-0011 Culturally Specific Partners Program Manual Eviction Prevention for Culturally Specific Partners Program Guidance with the requirements and standards therein, dated September 2024 is incorporated into and adopted as part of this division of administrative rules, by reference. The program guidance may be accessed online at the OHCS website. OHCS has the discretion to grant exemptions to specific provisions in the Eviction Prevention for Culturally Specific Partners Program Guidance on a case-by-case basis to accommodate the unique operations of culturally specific partners. Any such exemptions, if granted, will be noted in the contractual agreement between OHCS and the culturally specific partner. [ED. NOTE: To view attachments referenced in rule text, click here to view rule.] Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.555 History: OHCS 40-2024, adopt filed 10/01/2024, effective 10/01/2024 OHCS 9-2024, temporary adopt filed 05/15/2024, effective 05/16/2024 through 11/08/2024
813-260-0012 Legal Services and Mediation Manual Legal Services and Mediation Program Guidance with the requirements and standards therein, dated February 2024 is incorporated into and adopted as part of this division of administrative rules, by reference. The program guidance may be accessed online at the OHCS website. [ED. NOTE: To view attachments referenced in rule text, click here to view rule.] Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.555 History: OHCS 40-2024, adopt filed 10/01/2024, effective 10/01/2024 OHCS 9-2024, temporary adopt filed 05/15/2024, effective 05/16/2024 through 11/08/2024
813-261-0000 Purpose and Objectives (1) The purpose of OAR chapter 813, division 261 of the administrative rules, is to implement the Oregon Housing and Community Services (OHCS) Oregon Eviction Diversion & Prevention (ORE-DAP) program. OHCS is designated as the state agency responsible for administering state and federal antipoverty programs in Oregon. (2) The purpose of ORE-DAP is to provide eviction prevention and housing stabilization services to households at risk of or currently experiencing homelessness. Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.515-456.725 & 458.505 History: OHCS 43-2025, adopt filed 10/07/2025, effective 10/07/2025
813-261-0010 Definitions Terms used throughout this division 261 may be defined in Oregon Revised Statutes (ORS) or in the OHCS General Definitions (OAR 813-005-0005). Terms used within this division observe those definitions, except as defined below: (1) "Homeless Management Information System" or "HMIS" is defined in 24 CFR 576.2. (2) “Household” means an individual living alone, a family with or without children, or a group of individuals who are living together as one economic unit. Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.515-456.725 & 458.505 History: OHCS 43-2025, adopt filed 10/07/2025, effective 10/07/2025
813-261-0020 Program Guidance The ORE-DAP program guidance, dated October 1, 2025 (the “Program Guidance”), is incorporated into and adopted as part of this division of administrative rules, by reference. The ORE-DAP Program Guidance may be accessed online at the OHCS website. Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.515-456.725 & 458.505 History: OHCS 43-2025, adopt filed 10/07/2025, effective 10/07/2025
813-261-0030 Administration (1) OHCS may enter into agreements with entities or organizations to provide eligible ORE-DAP services (see OAR 813-261-0040) in such manner as to provide holistic coverage statewide without duplication or overlap of services. (2) A designated portion of ORE-DAP funds are reserved for recipients’ administrative costs, up to a determined amount as authorized by OHCS and outlined in the funding agreement. Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.515-456.725 & 458.505 History: OHCS 43-2025, adopt filed 10/07/2025, effective 10/07/2025
813-261-0040 Use of Funds (1) Use of ORE-DAP funds must be in compliance with ORE-DAP requirements as specified in the Program Guidance.. (2) To the extent of available funding, eligible ORE-DAP services include: administration, financial assistance, and program delivery. Examples of allowable services and activities within these categories are described in detail in the program guidance. (3) ORE-DAP funds must be used to supplement existing funds, to support existing programs, or to establish new programs. Organizations or entities receiving ORE-DAP funds shall not use ORE-DAP funds to replace funds currently being received from other available sources or sources reasonably expected to be available. Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.515-456.725 & 458.505 History: OHCS 43-2025, adopt filed 10/07/2025, effective 10/07/2025
813-262-0000 Purpose and Objectives (1) The purpose of OAR chapter 813, division 262 of the administrative rules is to implement the Oregon Housing and Community Services (OHCS) Youth Emergency Housing Assistance (YEHA) program. (2) The purpose of YEHA is to provide housing-focused services to school-age children K-12 or their families at risk of or experiencing homelessness, to enhance family stability and school success. Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.625 & HB 5019 (2023) History: OHCS 46-2025, adopt filed 10/20/2025, effective 10/20/2025
813-262-0010 Definitions and General Provisions Except as defined below, terms used throughout this division (OAR 813-262) are defined in Oregon Revised Statutes (ORS) or in the OHCS General Definitions (OAR 813-005-0005): (1) "Homeless" means an individual, family, or household that lacks a fixed, regular, or adequate nighttime residence in accordance with OHCS categorical definitions. Categorical definitions are contained in the YEHA Program Guidance. (2) "Homeless Management Information System" or "HMIS" is defined in 24 CFR 576.2. Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.555 History: OHCS 46-2025, adopt filed 10/20/2025, effective 10/20/2025
813-262-0020 Program Guidance The YEHA Program Guidance, published on October 1, 2025 (the “Program Guidance”), is incorporated into and adopted as part of this division 262. The YEHA Program Guidance may be accessed online at the OHCS website. Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.555 History: OHCS 46-2025, adopt filed 10/20/2025, effective 10/20/2025
813-262-0030 Administration (1) OHCS may enter into agreements with entities or organizations to provide eligible YEHA services (see OAR 813-262-0040) in such manner as to provide holistic coverage statewide without duplication or overlap of services. (2) A designated portion of YEHA funds are reserved for recipients’ administrative costs, up to a determined amount as authorized by OHCS and outlined in the funding agreement. Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.555 History: OHCS 46-2025, adopt filed 10/20/2025, effective 10/20/2025
813-262-0040 Use of Funds (1) Use of YEHA funds must be in compliance with YEHA requirements as specified in the Program Guidance. (2) To the extent of available funding, eligible YEHA expenses include, but are not limited to: (a) Street outreach; (b) Outreach and engagement activities; (c) Training and technical assistance; (d) Block (master) leasing; (e) Emergency and transitional shelter; (f) Hotel/motel stays; (g) Homelessness prevention and rapid re-housing; (h) Rental assistance; (i) Moving expenses; (j) Transportation; (k) Case management; (l) Direct support payments; and (m) Data collection. (3) YEHA funds may be used to supplement existing funds or to support existing programs or establish new programs. Organizations or entities receiving YEHA funds shall not use YEHA funds to replace funds currently being received from other sources or available or reasonably expected to be available. Statutory/Other Authority: ORS 456.555 Statutes/Other Implemented: ORS 456.555 History: OHCS 46-2025, adopt filed 10/20/2025, effective 10/20/2025
813-270-0005 Purpose and Objectives The purpose of OAR chapter 813, division 270 of the administrative rules is to implement the Oregon Rehousing Initiative (ORI). Funding for ORI comes from Legislatively allocated state general funds. Oregon Housing and Community Services (OHCS) is designated as the state agency responsible for administering state and federal antipoverty programs in Oregon. The purpose of ORI, which is one such program, is to provide rehousing and related supportive services for homeless households. Statutory/Other Authority: ORS 456.555 & 456.559 Statutes/Other Implemented: ORS 458.390, 458.392 & 456.561 History: OHCS 24-2025, adopt filed 05/23/2025, effective 05/23/2025
813-270-0025 Manuals Effective on May 23, 2025, the Oregon Rehousing Initiative Program Guidance Manual (ORI Manual) with the requirements and standards therein, is incorporated into and adopted as part of division 813-270 of the department's administrative rules. The ORI Manual may be accessed online at the OHCS website. Statutory/Other Authority: ORS 456.555 & 456.559 Statutes/Other Implemented: ORS 458.390, 458.392 & 456.561 History: OHCS 24-2025, adopt filed 05/23/2025, effective 05/23/2025
813-270-0035 Administration OHCS may contract with grantees to provide eligible ORI services in service areas in such manner to provide holistic coverage statewide without duplication or overlap of services. Statutory/Other Authority: ORS 456.555 & 456.559 Statutes/Other Implemented: ORS 458.390, 458.392 & 456.561 History: OHCS 24-2025, adopt filed 05/23/2025, effective 05/23/2025
813-270-0045 Applicant Eligibility (1) ORI services shall be made available to households who meet eligibility requirements as outlined in the ORI Manual. (2) Income limitations and U.S. citizenship of household members may not be considered as eligibility criterion to qualify for assistance under the ORI program. (3) Specific requirements and documentation to provide proof of eligibility for ORI services are detailed in the ORI Manual. Statutory/Other Authority: ORS 456.555 & 456.559 Statutes/Other Implemented: ORS 458.390, 458.392 & 456.561 History: OHCS 24-2025, adopt filed 05/23/2025, effective 05/23/2025
813-270-0055 Use of Funds (1) Use of ORI funds must be in compliance with ORI requirements for eligible households. (2) To the extent of available funding, eligible ORI services include, but are not limited to: (a) Street outreach; (b) Rapid rehousing and support services; (c) Unit access including block leasing and landlord engagement; and (d) Data collection. (3) ORI funds may be used to supplement existing funds or to support existing programs or establish new programs. Grantees shall not use ORI funds, granted or otherwise awarded, to replace funds currently being received from other sources, available or reasonably expected to be available to the grantee. Statutory/Other Authority: ORS 456.555 & 456.559 Statutes/Other Implemented: ORS 458.390, 458.392 & 456.561 History: OHCS 24-2025, adopt filed 05/23/2025, effective 05/23/2025
813-270-0065 Application for Funding; Funding Agreement (1) Prior to providing any ORI services using OHCS funding, grantees must submit an ORI Regional Plan to OHCS. A funding agreement must be approved by OHCS in writing before being operative. (2) ORI Regional Plans must meet all requirements of form and content as established by OHCS. At a minimum, plans must include a grantee’s proposed activities for eligible households, anticipated expenditures, and any other information as OHCS may require specific to ORI funding. Grantees must adhere to OHCS requirements and deadlines for submitting plans. An ORI Regional Plan is subject to approval, with or without modifications, or disapproval by OHCS. (3) OHCS will evaluate all ORI Regional Plans for ORI sufficiency requirements. Sufficiency is based on the quantity, thoroughness, and quality of performance that is satisfactory to OHCS. This includes, but is not limited to, providing relevant information necessary for OHCS to assess the grantee’s compliance with all ORI requirements and any other standards, goals, and requirements established by OHCS. Statutory/Other Authority: ORS 456.555 & 456.559 Statutes/Other Implemented: ORS 458.390, 458.392 & 456.561 History: OHCS 24-2025, adopt filed 05/23/2025, effective 05/23/2025
813-270-0075 Recordkeeping and Compliance Monitoring (1) Grantees and their subrecipients must maintain accurate financial records satisfactory to OHCS and consistent with ORI requirements, which document the receipt and disbursement of all ORI funds by OHCS. Grantees must have an accounting system in place satisfactory to OHCS and implement an approved Homeless Management Information System (HMIS) database, or other database as approved by OHCS, for data and fiscal entry. (2) Grantees and their subrecipients must maintain other ORI records satisfactory to OHCS and consistent with ORI requirements, as detailed in the grant agreement. (3) Grantees must provide OHCS with all required reports, data, and financial statements by submission deadlines and satisfactory to OHCS in form and substance as identified in the ORI requirements and as requested by OHCS. (4) Further information on compliance and monitoring is detailed in the grant agreement. Statutory/Other Authority: ORS 456.555 & 456.559 Statutes/Other Implemented: ORS 458.390, 458.392 & 456.561 History: OHCS 24-2025, adopt filed 05/23/2025, effective 05/23/2025
813-270-0085 Remedies (1) OHCS reserves the right to identify deficiencies in the performance of any grantee or their subrecipients discovered during compliance monitoring activities and take remedial action upon such grantees, including, but not limited to, terminating its funding agreement with a grantee or recipient and requiring repayment of ORI funding. (2) Further information on how OHCS may remedy any identified deficiencies is detailed in the grant agreement. Statutory/Other Authority: ORS 456.555 & 456.559 Statutes/Other Implemented: ORS 458.390, 458.392 & 456.561 History: OHCS 24-2025, adopt filed 05/23/2025, effective 05/23/2025