734-056-0030 Requirements for Permit Application and Issuance (1) No special event shall be held on a highway right-of-way without an approved Bicycle Race Permit or Permit. (2) Application for a Bicycle Race Permit or a Permit for a special event shall be made at least 60 days prior to the event, except for filming activity. Application for a Permit for filming activity shall be made at least five working days prior to the filming activity. The District Manager may waive this 60-day of five-day requirement under special conditions. (3) To obtain a Bicycle Race Permit or Permit the applicant shall: (a) Apply in writing to the District Manager for the district that holds jurisdiction over the location where the special event is proposed to be held. If the special event or race will cross district boundaries, applications must be made to all applicable District Managers. The application shall be made on an Application and Permit to Occupy or Perform Operations Upon a State Highway, Form 734-3457, unless the special event is a bicycle race. Application for a permit for a bicycle race shall be made on an Application for Bicycle Race Permit, Form 734-2214; (b) Obtain and submit with the application written permission from any city, county, other public agency or chamber of commerce that has regulatory authority over, or that is sponsoring, promoting or endorsing the special event; (c) Submit a description of the special event stating all information pertinent to an understanding of the special event, including a map showing the roadways on which the special event will be held; and (d) Submit a traffic control plan that complies with current M.U.T.C.D. standards and Oregon supplements. (4) Traffic control, as required in the Bicycle Race Permit or Permit, shall be at the expense of the applicant. The applicant is responsible for notifying local jurisdictions, including police agencies, for their assistance before, during and after a special event. All local jurisdictions and police agency requirements must be met for ODOT to approve the special event. (5) An applicant for a Bicycle Race Permit must comply with the current Department of Transportation “Guidelines for Administration of Bicycle Racing on Oregon Roads.” (6) A Bicycle Race Permit or a Permit may be issued when: (a) Conditions assure reasonable safety for all special event participants, spectators and other highway users; (b) The special event does not unreasonably interfere with traffic flow which would seriously inconvenience other highway users; and (c) The special event or race is supported by public policy, clearly a benefit to the public, or has widespread public and local government support. (7) Each District Manager may develop Permit Guidelines and Special Provisions that address specific traffic conditions and geographic issues for their specific areas of authority. (8) Other Oregon Administrative Rules prohibiting specific activities will not apply when a permit is issued under this rule. [Publications: Publications referenced are available from the agency.] Statutory/Other Authority: ORS 184.619, 810.020, 810.030 & 810.090 Statutes/Other Implemented: ORS 810.020, 810.030 & 810.090 History: HWY 4-1997, f. & cert. ef. 4-23-97