950-050-0050 Application Procedure (1) Upon request, the Authority shall provide a link to the Health Workforce Registry Applicant Portal or a link to the Health Care Interpreter (HCI) application packet to any individual seeking certification or qualification as an HCI. Applications must only be submitted by the individual who is applying to become an HCI. (2) Applicants shall submit required forms and supplemental materials, including government-issued identification from the approved list in section (5) of this rule, proof of formal training and a copy of any Authority-approved national certification, if applicable, to the Authority. (3) To meet testing requirements, applicants shall authorize an Authority-approved testing center to provide the Authority with proof of their test results. (a) Requests for language proficiency testing or certification testing shall be made directly to the approved testing center. (b) Required testing fees shall be paid directly to the approved testing center. (c) Test results shall become part of the applicant’s permanent record. (4) Supplemental materials in languages other than English shall be accompanied by: (a) An accurate translation of those documents into English; and (b) A signed and dated translator’s certificate, from a translator other than the applicant and not related to the applicant by blood or marriage, stating that the documents provided are a true and accurate translation and that the translator is not related to the applicant. If there are no other translators available other than those related to the applicant by blood or marriage, then the translator shall provide a written statement of their relationship to the applicant, their translator qualifications, and a statement that there is no conflict of interest created. (c) The applicant shall pay for any translation costs for documents required by the Authority. (5) Applicants shall provide at least one form of identification that includes a photograph and is issued by a United States federal, state or local government agency. Acceptable photographic identification includes: (a) A current United States passport. (b) A current United States passport card. (c) A current U.S. Territory passport. (d) Tribal ID card from a federally recognized tribe. (e) Certificate of Citizenship (N560 and N561). (f) Certificate of Naturalization (N550, N570 and N578). (g) U.S. Citizen Identification Card (I-197 and I-179). (h) U.S. Military documents including: (A) Military or Armed Forces ID Card; (B) Military Common Access Card; or (C) U.S. Uniform Services ID and Privileges Card (DD1173 and DD1173-1). (i) Noncitizen resident card, such as a Green Card, or Permanent Resident Card (I-551). (j) Current government-issued driver’s license, instruction permit or identification card that contains the applicant's photograph. (6) The Authority may: (a) Refuse to accept a document as proof of identity or other application material if the Authority has reason to believe the document is not valid. (b) Request an applicant to present additional proof of identity. (7) Upon submission of the application, the applicant will receive an auto-generated email confirming the application has been received. If the Authority determines that the application is not complete or that the required documentation is not acceptable, the Authority shall notify the applicant within 30 days of receipt. (8) The Authority shall notify the applicant of the Authority’s determination on the application no later than 60 days after the date the completed application is received by the Authority. (9) Applicants may withdraw from the process at any time by providing written notification to the Authority. Statutory/Other Authority: ORS 413.558 Statutes/Other Implemented: 413.558 & ORS 413.556 History: EID 3-2025, amend filed 10/24/2025, effective 11/01/2025 PH 16-2023, renumbered from 333-002-0050, filed 04/14/2023, effective 04/14/2023 PH 48-2022, amend filed 04/27/2022, effective 07/01/2022 PH 18-2016, f. 6-9-16, cert. ef. 7-1-16 PH 2-2011, f. & cert. ef. 3-1-11 PH 26-2006, f. & cert. ef. 11-16-06 PH 18-2006, f. & cert. ef. 8-2-06