419-300-0020 Registration All referral agents must apply to be registered with the Department as a referral agent prior to making a program referral. (1) APPLICATION FOR REGISTRATION: (a) Application for registration must be made to the Department on forms prescribed by the Department. The application must include: (A) The registration fee as described in section (3) of this rule; (B) The disclosure as described in OAR 419-300-0030. (C) General liability insurance requirements, as described in OAR 419-300-0050; and (D) Background check requirements as described in OAR 419-300-0040. (E) A valid e-mail address. (F) A copy of the referral agent’s complete personnel list with job titles, and organization chart. (G) Other documents or information requested by the Department. (b) The application is not considered complete until the Department receives all the required information and the registration fee. (c) The application for registration must be signed by the applicant. (d) Registration must be renewed with the Department every two years. (2) APPLICATION FOR REGISTRATION RENEWAL: (a) Application for registration renewal must be made to the Department on forms prescribed by the Department. The application must include: (A) The registration fee as described in section (3) of this rule. (B) The disclosure as described in OAR 419-300- 0030. (C) General liability insurance requirements, as described in OAR 419-300-0050. (D) Background check requirements as described in OAR 419-300- 0040. (E) A valid e-mail address. (F) A copy of the referral agent's complete personnel list with job titles, and organization chart. (G) Other documents or information requested by the Department. (b) The application for registration renewal is not considered complete until the Department receives all the required information and the registration fee. (c) The application for registration must be signed by the applicant. (d) Within 30 days of the receipt of an application and the documents described in section (2) of this rule, the Department will begin its review to determine whether the applicant is or will be in compliance with applicable rules in OAR chapter 419, division 300 and whether denial is required or appropriate. In connection with its evaluations, the Department may examine the records and files of the applicant only as it applies to the program referral and interview children and families served by the applicant in the prior two year registration period.¶ (e) The Department will issue a certificate of registration as described in section 4 of rule. (f) Any application received within 12 months of a certificate having expired will be eligible to follow the renewal application process as described in this rule. (3) REGISTRATION FEE: (a) The initial application for registration must be accompanied by a fee of $325.00. (b) After the initial application registration, subsequent renewal fee shall be $325.00. (4) ISSUANCE OF REGISTRATION: (a) The Department shall issue a Certificate of Registration once the applicant has: (A) Submitted a completed application, disclosure, proof of general liability insurance requirements, proof of completed and approved background check requirements, any other required information; and (B) Met all other requirements as described by these rules. (b) The Certificate of Registration issued by the Department will identify the person as a referral agent and will include the following: (A) Name of the person to be registered; and (B) Effective date of the registration. Statutory/Other Authority: ORS 409.050, ORS 419B.005 - 419B.050 & ORS 418.351 - 418.357 Statutes/Other Implemented: ORS 409.050 History: OTIS 1-2025, amend filed 01/27/2025, effective 02/01/2025 OTIS 3-2024, minor correction filed 03/01/2024, effective 03/01/2024 DHS 7-2024, renumbered from 407-049-0020, filed 03/01/2024, effective 03/01/2024 DHS 8-2022, adopt filed 04/05/2022, effective 04/05/2022 DHS 22-2021, temporary adopt filed 10/08/2021, effective 10/08/2021 through 04/05/2022