Case Name: HARMON v. DECKER
Court: Oregon Supreme Court
Jurisdiction: Oregon
Decision Date: 1902-03-10
Citations: 41 Or. 587
Docket Number: 
Parties: HARMON v. DECKER.
Judges: 
Reporter: Oregon Reports
Volume: 41
Pages: 587–601

Head Matter:
Decided 10 March;
rehearing denied 26 May, 1902.
HARMON v. DECKER.
[68 Pac. 11, 1111.]
Book or Account as Evidence — Entries Not Originau.
1. Successive entries in a pass book, the first purporting to be two years before the second, with a jear intervening between each of the others, are not admissible in evidence as original entries; it appearing by a bill of particulars attached to the complaint that many other items intervened, thus showing that the entries were only summaries copied from the ledger.
Propriety oe Receiving Corroborative Evidence.
2. Where evidence is rejected other supplementary evidence offered only in corroboration is properly rejected also.
Rank oe Daybooks as Evidence.
3. Daybooks, being usually made hurriedly and not upon consideration of the interested parties, are not as conclusive evidence as contracts or other papers of that class. As an application of this, an entry in the daybook of a deceased merchant, designating a certain charge as a note, may be shown to have actually been for merchandise.
Books oe Account as Evidence oe Doans oe Money.
4. The history and development of the law relating to the proving by books of account of loans of money by merchants to customers is reviewed and discussed in this case.
Entries in Books as Evidence oe Loans to Others.
5. Charges in a merchant’s accounts to defendant, to cash advanced to, and checks in favor of, other persons, should be excluded, the entries not showing that they are for moneys loaned defendant or furnished others on his orders.
Secondary Evidence — Eeeort to Find Lost Paper.
6. No exact rule can be stated for determining the amount of diligence that must be expended in searching for a lost writing before secondary evidence of its contents can be received in evidence, as provided for by Hill’s Ann. Laws, § 691, but the party alleging the loss must show that he has in good faith exhausted in a reasonable degree all sources of information and means of discovery which the nature of the case would sug gest and which are accessible; for example, secondary evidence of the contents of a writing should not be received where the person who last had the original states that he last saw it about a year before in the files of a certain case in the court house, and adds, "I have searched all the files and records, — all the papers that I have in my office; in fact, I have made a pretty clean search for it. I haven’t it in my possession at all,” for this amounts only to a statement that he had searched in his own office, and presumably the paper was still in the files where he last saw it.
Effect on a Debt of Admitting the Interest Thereon. ' •
7. The recognition on his business books by a debtor for a series of years of an annual interest charged in favor of a certain creditor, coinciding with the charges in the books of the creditor, is not an admission of liability for the principal on which the interest was calculated.
From Josephine: Hiero K. Hanna, Judge.
This is an action by C. E. Harmon, as administrator of the estate of Horace Gasquet, deceased, to recover the sum of $2,908.80, alleged to be due on an open account for goods, wares, merchandise, and other property sold and delivered by the deceased to Charles Decker, the defendant, a copy of which is made a part of the complaint. It is averred that an item of said account dated December 31, 1889, and designated therein as a “note,” for the sum of $5,448.51, was for merchandise and buildings purchased by defendant from Gasquet, which, by their mutual consent, was merged in said account; that plaintiff is informed and believes, and therefore alleges, that no note was ever executed therefor, but that interest on said account was charged from time to time by agreement of Gasquet and the defendant. The answer having put in issue the material allegations of the complaint, a trial was had resulting in a judgment for plaintiff in the sum of $382.14, from which he appeals.
Aeeirmed.
For appellant there were briefs over the names of Robert Glenn Smith and H. D. Norton, with an oral argument by Mr. Smith.
For respondent there was a brief over the name of A. G. Hough (Austin S. Hammond of counsel), with oral arguments by Mr. Hough and Mr. Hammond.

Opinion:
Mr. Justice Moore,
after stating the facts, delivered the opinion of the court.
The account began December 31, 1889, when the defendant was credited with sundry items, and charged among others, as follows:
"To amount of note.............................$5,448.51
To int. on same for 14 mo. at 6% per annum........ 381.39
To cash advanced Karewski...................... 300.00
To cash advanced Nunan........................ 200.00
To bal. due from 1889.......................... 4,803.50"
This remainder is carried over to 1890, and the defendant is charged, among other items, with the two following:
"Int. bal. on note...............................$ 288.21"
leaving due from him, after deducting sundry credits appearing at length in the ledger, a remainder of $4,564.62. Bach year thereafter the defendant was charged with a remainder, and with the interest thereon until March 1, 1896, when, having been credited with all payments made, there was due from him, as appears from the bill of particulars, the sum of $2,908.80, which is sought to be recovered in this action. He was also charged, among other items, with the following:
"Jan. 22, 1892. To check favor of Balkenstein.....$ 143.30"
"Mch. 23, 1893. To check favor Levi Strauss & Co... $ 154.22"
At the trial his counsel admitted the correctness of said account, except the items thereof hereinbefore enumerated, which they contend could not be established by a book account. The defendant, having been called as plaintiff's witness, identified his own ledger, which, being introduced in evidence, shows that his account with Gasquet purports to commence December 12, 1893, from which time the items thereof coincide with the latter's account, except that Decker does not charge himself with the principal, but only with the interest thereon. Bred Frantz, a resident of Crescent City, Cal., one of the executors in that state of the last will of Horace Gasquet, deceased, testified, as plaintiff's witness, that he found in the latter's effects a pass book, which being identified by the witness, the following entry therein was offered in evidence, to wit:
'88 "Charles Decker Ae't.
10 — 6 1375.00)
4073.51)................................. 5448.51
Jan. 1st, '90, 14 months interest.................... 381.39
5829.90
Charged on ae't on deductions on his bill............ 1026.40
Balance due by Ch. Decker, Jan. 1, '90............... 4803.50
Paid in by Ch. D., J an. 1, '91.............. 1014.28
Bal. due Jan. 1, '92...................... 3789.22
4803.50
Jan. 1, '92, Bal. due by Ch. D...................... 3789.22
Condition 6% per annum.
Security, all the buildings which were deeded to my name."
To explain this entry, plaintiff's counsel offered in evidence the following memorandum:
"Waldo, Josephine Co., Oregon.
October 6, 1888.
"Received from H. Gasquet two drafts, No. 138 vs. Porter, Sleisinger & Co. for W. J. Wimer, sum ($1375.00) thirteen hundred and seventy five dollars.
"Also No. 139 vs. Porter, Sleisinger & Co. for G. W. Wimer, sum ($4073.51) four thousand and seventy three and 51-100 in payment of goods and buildings in Town of Waldo.
Rece'd. Oct. 6th, 1888.
Geo. W. Wimer.
To supplement the entry in the pass book, plaintiff offered in evidence a deed purporting to have been executed October 9, 1888, by Geo. W. and W. J. Wimer and their wives to Horace Gasquet, in consideration of $30,000, and conveying certain lots, stores, dwellings, barns, and other buildings; and they also offered Gasquet's ledger, containing the charge against the defendant of $5,448.51. The defendant's counsel having objected to the introduction of the deed, on the ground that neither of the subscribing witnesses thereto had been called, or their hand writing, or that of the grantors, proved, so as to establish the execution thereof, and to the ledger and other memorandum and receipt, on the ground that they were incompetent, irrelevant, immaterial, plaintiff's counsel stated to the court, in effect, that the pass book was offered to explain the original transaction, and the ledger to show that the sum in question had been carried into the current account; that they expected to show by Decker's books, which they would offer in evidence, that he had given Gasquet credit for interest on that sum; and that these matters, considered in connection with others, would show that there had been a consummated negotiation, between the parties in respect thereto; but the court rejected the evidence offered, and allowed the plaintiff an exception.
It will be observed that the sum of the drafts specified in the receipts corresponds with the charge made on the pass book and in the ledger, and the dates also coincide. An inspection of the pass book shows that of the four debits the first was apparently made therein October 6, 1888, and the other three on the 1st day of January, 1890, 1891, and 1892. It is quite evident that these entries are not original, for when the charges therein noted are compared with the bill of particulars attached to the complaint it is found that many other items intervene, thus showing that they were not made in the usual course of the business, but are only the summaries copied from Gasquet's ledger, relating to his account with the defendant. The entry in the pass book, though made by a person deceased, was evidently not made at or near the time of the transaction, nor was it against the interest of the person mailing it, and hence it was not admissible as primary evidence of the fact as stated: Hill's Ann. Laws, § 767.
The deed, like the receipt, was offered only to corroborate the entry in the pass book, in which case it is doubtful whether the strict formality required by the statute (Hill's Ann. Laws, § 761) should be observed, as when an instrument of that character is designed to prove title or to subserve a higher purpose; but, however that may be, the pass book which was the foundation for the introduction of the receipt, deed, and ledger in evidence having failed, the latter must also fall with it, unless the evidence proposed to be offered by plaintiff's counsel of what they expected to prove connected the pass book, receipt, deed, and ledger with the transaction, so as to charge the defendant with the sums stated as the foundation of the account. The answer denies, upon information and belief, that the sum of $5,448.51 was intended to be charged for merchandise and buildings received from Gasquet. No testimony appears in the bill of exceptions tending to show that either of the lots or buildings so purchased by Gasquet was conveyed to the defendant, or that any agreement was ever entered into between them whereby the latter was to purchase or pay for any of the property described in Wimer's deed. "The other matters," alluded to by plaintiff's counsel in their statement of what they expected to prove, and which were to be considered in connection with the pass book, receipt, deed, and ledger, are, in our opinion, not sufficiently definite to render the offer available, and hence no error was committed in rejecting the memorandum and other documents offered in support thereof.
3. The witness Frantz having identified the day books containing Gasquet's original entries as made by his bookkeeper, and the ledger to which the defendant's account was transferred, the same were admitted in evidence as corroborative of the bill of particulars attached to the complaint, except that all entries relating to the note and interest thereon, the balance of the accounts as yearly ascertained, and the interest thereon, the cash advanced to Karewski and Nunan, and the checks issued in favor of Falkenstein and Levi Strauss & Co., were excluded, and plaintiff's counsel excepted to the court's action in these respects, and contended that errors were thereby committed. If Gasquet's day book contained any entry in relation to the origin of or consideration for the charge made against the defendant for the sum of $5,448.51, the bill of exceptions fails to disclose it. As we understand the transcript, this sum was charged against Decker in the Gasquet ledger as a "note," and also in his pass book, as hereinbefore stated. The day books offered in evidence have not been sent up, and, so far as apparent from the bill of exceptions, no mention whatever is made in the books of original entry of this sum. It is alleged in the complaint that the debt was incurred by the defendant's purchase of goods, merchandise, and property from Gasquet, and that no note had ever been executed as evidence thereof. We think the plaintiff had the right to contradict the entry made by Gasquet in his books, and to show, by competent evidence, that what was there designated a "note" should have been a statement of certain goods, wares, merchandise, and property sold and delivered, and the value thereof, which was provable by the books of original entry, and that nothing said by this court in Strong v. Kamm, 13 Or. 172 (9 Pac. 331), militates against this principle. The entry in a daybook made in the hurry and press of business does not rise to the character or dignity of a contract, or evidence the aggregatio mentium of the parties, so as to require the interposition of a court of equity to correct a mistake that may have occurred through the carelessness or ignorance of the bookkeeper ; and hence, upon principle, the entries made in such books ought to be corrected, if necessary, to make them comport with the facts which should have been recorded in the first instance. The plaintiff having alleged the facts relied upon, and they being denied, the burden of establishing them rested upon him. No memorandum in any book of original entries was introduced to substantiate the important fact referred to, nor was any testimony introduced, so far as discoverable from an inspection of the bill of exceptions, tending to show why the defendant should have been charged with $5,448.51, or any other sum, and hence no error was committed in'excluding that sum from the account.
As to the other item excluded by the court, some contrariety of judicial utterance exists in respect to the right of establishing the loan of money in large sums by the production of the books of original entry, unless the person so making the loan is a banker or broker. The transcript does not purport to contain all the testimony given at the trial, so that it is difficult to state, with any degree of certaintj, the business in which Gasquet was engaged, but we think it fairly inferable from the bill of exceptions that he was a merchant, and conducted general stores at Crescent City, Happy Camp, and Gasquets. It was the rule of the common law that entries made in the regular course of business by a clerk in the shop books were admissible in evidence after the death of such clerk, on proof of his handwriting: Welsh v. Barrett, 15 Mass. 380; Walker v. Curtis, 116 Mass. 98. 'This rule was first extended in the United States to cases in which the person making the entry is still living, and verifies the memoranda, though he may not remember the facts so entered; but such entries are not admissible in the lifetime of the clerk, unless they would be admissible after his death, upon proof of his handwriting: Spann v. Baltzell, 1 Fla. 301 (46 Am. Dec. 346). The rule was further expanded in this country so as to admit in evidence entries made by the parties themselves, as well as those made by their clerks, to prove the price of goods, the sale or delivery thereof, or the performance of work or labor: Union Bank v. Knapp, 3 Pick. 96 (15 Am. Dec. 181); Merrill v. Ithaca & O. R. Co., 16 Wend. 586 (30 Am. Dec. 130). In Bracken v. Dillon, 64 Ga. 243 (37 Am. Rep. 70), it was held that, before the books of a merchant or other trandesman can be used to prove an account, it must appear that he has no. higher evidence of its truth, and therefore that he had no clerk who sold the goods, or that clerk, if he had one, is dead, beyond the jurisdiction, or otherwise inaccessible; if he had no clerk who sold the goods, or the clerk is inaccessible, then, before he can introduce the books, the bookkeeper, if accessible, must be produced to prove that it is the book of original entries; if he had none, or he is inaccessible, then he may prove that it is the book of original entries himself; books are secondary evidence, and only admissible ex necessitate rei; that the books will not establish considerable items for cash, nor accounts of third persons^ transferred to defendants, nor are they admissible at all to show the authority to make such transfer. They may be admitted to show that a transfer was made pursuant to previous authority.
While books of original entry are admissible to prove the price, sale, and delivery of articles, and the performance of labor or the rendition of service, because such entries are made in the usual course of business, such books are generally inadmissible to prove the loan of large sums of money, because transactions of this character are usually evidenced by promissory notes, checks, and bills of exchange. Thus, in Veiths v. Hagge, 8 Iowa, 163, the defendant, by way of set-off to the plaintiffs action, pleaded an account which contained, among others, several items charged against the plaintiff as "cash $100," and "cash $146." After having produced the necessary preliminary evidence in verification of his books of account, and after having proved by one Jensen, who was defendant's clerk from March, 1855, to March, 1856, that plaintiff during that time was a customer of the defendant, and in the habit of borrowing sums of money of him from time to time, which were charged in said books of account, without offering any other evidence in support of said cash items, the defendant offered to prove the same by said books. The court charged the jury that "cash, except in small items, to the amount of ten dollars or thereabouts, which appear to have been furnished in the ordinary course of dealing between the parties, is not the subject of the book account, and cannot be proved by the books alone. But, to entitle the defendant to recover for such items, there must be other evidence than what the books furnish. If there is evidence, Other than the books, that the money was loaned to the plaintiff, items of such character the jury will allow." Mr. Justice Stockton, in speaking for the court in deciding the case, after reviewing many decisions from other states supporting this principle, says: "We think the general rule is clearly established by these authorities that a charge for 'money paid' or 'money lent' cannot be proved by the party's book of accounts; that such transactions are not usually the subject of a charge in account; and that charges of that nature are not such as are made in the ordinary course of business by one party against another." To the same effect, see Lyman v. Bechtel, 55 Iowa, 437 (7 N. W. 673); Culver v. Marks, 122 Ind. 554 (23 N. E. 1086, 7 L. R. A. 489, 17 Am. St. Rep. 377); Lehmann v. Rothbarth, 111 Ill. 185; Kelton v. Hill, 58 Me. 114; Winner v. Bauman, 28 Wis. 563.
While the loan of large sums of money is usually evidenced in the manner indicated, and the payment thereof by receipts, these items may be proved by the books of a banker or broker, when such is in pursuance of his ordinary business method: Union School Furn. Co. v. Mason, 3 S. D. 147 (52 N. W. 671). What shall be considered as a large sum of money, the loan of which cannot be established by the mere production of books of account, will probably ever remain problematical. The growth of commercial enterprise must necessarily expand the methods of transacting the business pertaining thereto, including the mode of evidencing such facts, and as courts are not called upon to make, but to enforce, the rules adopted by experience, it would seem to follow that what, a few years ago, would have been regarded as a large sum of money, must now be considered as a mere bagatelle, so that the standards as formerly fixed cannot longer remain as guides of procedure. Admitting that Gasquet was not a banker, and conceding that he was only a general merchant, we are not prepared, nor is it necessary, to say that the sum of $300 advanced to Karewski, and the smaller sums involved in this appeal, were "large sums," within the meaning of the rule discussed by the authorities, to which attention is called. We rest our decision upon the principle that the items adverted to, and excluded by the court, do not appear from an inspection of the original entries to have been money loaned to the defendant or furnished to others upon his orders. The production of the books of account did not, therefore, establish a charge against the defendant in- respect to such items, and before the fact could be established testimony should have been introduced explaining the ambiguity, and imposing upon the defendant a liability therefor. The plaintiff having failed in this respect, no error was committed in excluding the items above referred to. If Gasquet took a note to evidence the sale of the goods, wares, merchandise, and property alleged to have been purchased by the defendant, as would appear from v an inspection of the defendant's account of 1890 and 1891, the production of the instrument or the proof of its loss would establish its execution, and hence the note could not be the subject of a book account without rendering the defendant also liable on the instrument, if it should be found in the hands of a person to whom it had been assigned for value before maturity.
Decided 26 May, 1902.
Other errors are assigned, but, not considering them important, the judgment is affirmed. Affirmed.