Case Name: Trice vs. Crittenden County
Court: Arkansas Supreme Court
Jurisdiction: Arkansas
Decision Date: 1846-07
Citations: 7 Ark. 159
Docket Number: 
Parties: Trice vs. Crittenden County.
Judges: 
Reporter: Arkansas Reports
Volume: 7
Pages: 159–165

Head Matter:
Trice vs. Crittenden County.
By tlie 41 chap. Rev. Stat. it is made the duty of county courts to settle and adjust the accounts of officers chargeable with county funds, who may have failed to settle and pay over the amount with which they are chargeable, at the time and in the manner prescribed by law : this settlement the court is to make from the best in formation they can obtain, and ascertain the balance due.
It is not necessary that the delinquent officer shall have notice that such settlement of his accounts will be made by the court, because at that term no judgment can be rendered, the proceedings being preliminary.
At the next term unless the delinquent appear, and show cause for setting aside thp settlement, the court may render judgment against him, but he must have notice to appear, otherwise the judgment will bo void. But he may waive notice by appearing and moving to set aside the settlement.
It is necessary to the validity of proceedings of courts of limited jurisdiction, that it affirmatively appear upon the record that they have jurisdiction of the parties and subject matter. But in a proceeding of a county court against a sheriff for moneys in his hands belonging to the eouuty, the court having jurisdiction of the subject matter, and jurisdiction of the person appearing, it is not necessary that the record should contain the evidence or information by which the court was governed in ascertaining the balance due the county. It is the privilege of the party charged by the settlement to show at the next term of the court that the settlement is incorrect, and if his showing should be overruled, to place the facts upon tho record by bill of exceptions, so that the decision may be reviewed by a higher tribunal.
But the record should show that the proceedings were had before a quorum of the court, and when it appears that the presiding Justice alone was present, the proceedings are void.
The record should also show that the sheriff failed to render his accounts or settle with the court at the November term, the time required by law, to authorize the court to proceed against him at a subsequent term.
If the sheriff fail to make settlement at the November term, the court may proceed against him at that or any subsequent term, though, as held in Lawson vs. Pulaski County, it is only at the November term annually that the sheriff is bound to settle and account for all moneys then legally charged or chargeable against him.
In such settlement it is erroneous to charge a sheriff with five per cent, a month in', terest on money received from the sale of a runaway slave; there being no statute to authorize it.
Certiorari to the County Court of Crittenden.
The facts appear in the opinion of the court.
Pike & Baldwin for the plaintiff.
This judgment must be quashed for many reasons.
1st. The record does not show any such notice to Trice as authorized the court to render judgment against him. It contains an order for a citation, but no citation — a writ of attachment, but no oi’der for it. The attachment was the authorized act of the clerk, and the recital therein, by the clerk only, that he had been cited, is the only evidence of that fact. The attachment was for contempt, not to compel him to answer, and upon it he was served by the sheriff and delivered to the judge. What particular right the judge had to take charge of him does not appear.
2d. The record shows no data on which the court proceeded. It is a court of limited jurisdiction, and a judgment so rendered, without any premises, is a nullity.
3d. The county court had no power, at the April term 1841, to make settlement with Trice on account of the revenue for 1840. That could only be done at a regular or special term in November. Rev. Stal. 683. Lawson v. Pulaski Co. 3 Ark. 8, 9, 16.
4th. There is no showing on the record that the accounts of Trice in regard to the revenue of 1840 were not correct and true, and therefore the imposition of the penalty of twenty-five per cent, was illegal and improper. Lawson v. Pulaski Co. 3 Ark. 15,16.
5th. The record does not show that Trice was in any default in regard to the moneys received from the sale of the runaway slave. All the county court had power to do, was to ascertain the amount due by him and certify to the treasurer. Rev. St. 714.
6th. No penalty of 25 per cent, could legally be charged up until the court had first ascertained the balance due upon the sheriff failing to render true accounts and settle, and until the expiration of ten days thereafter. Then, and not until then, the clerk could charge up the penalty. Rev. Si. 226. If he did render true account and settle, then the only additional liability was 5 per cent.'a month.
FowleR, contra.

Opinion:
OiiDHAMj J.
This case is brought into this court by certiorari from the county court of Crittenden county. It appears from the record that at the April term 1841, an order was made by the county court directing a citation to issue, requiring Trice as former sheriff to appear during that term and file his accounts for settlement. No citation appears among the papers, nor does the record show that one issued. An attachment seems to have been issued by the clerk and served by the sheriff, but the record shows no order directing, it to be issued. The court at that term proceeded to settle the accounts of said Trice as late sheriff, and charged him with $>1819 15 as the balance due the county for the revenue of 1840. He was also charged the penalty of twenty-five per cent, on that amount for failure to settle at the time prescribed by law, making $363 83 — -also interest on amount due from Jan'y court 1841 to April court 1841, $272 87. He was also charged with the sum of six hundred dollars as the amount of money received by him for sale of a runaway slave, with interest on that amount from the July term of the county court 1840 to the April term 1841, at five per cent, a month, making the further sum of $272.
At the next term of the court Trice appeared by his attorney and moved the court to set aside the settlement so made, the motion was overruled and judgment rendered against him for the sum of $3158 57. The penalty of twenty-five per cent, charged for failure to settle the revenue of 1840, does not seem to have been included in the judgment. The record is silent as to who composed the court at the July term 1841, when 'judgment was rendered, or whether a competent court was present. The judgment is signed by Wm. B. Hay, Judge.
Numerous objections are urged against the regularity of the proceedings in this case. It is first contended that Trice had no notice which would authorize the court to render judgment against him. The proceedings in the case s'eem to have been based upon the 41 chap. Revised Statutes. By that act it is provided that " all collectors, sheriffs, clerks, constables and other persons chargeable with moneys belonging to any county, shall render their accounts to, and settle with the county court at each regular term thereof, and pay info the county treasury any balance which may be due the county and take duplicate receipts therefor, and depos-ite one of them in the office of the clerk of the county court within five days thereafter. If any person thus chargeable shall neglect to render true accounts or settle as aforesaid, the courts shall adjust the accounts of such delinquent according to the best information that can be obtained, and ascertain the balance due the county. In such case the court may refuse to allow any commission to such delinquent, and he shall, moreover, without delay, pay into the county treasury the balance found due as aforesaid. If such delinquent shall not pay the amount thus found due the county and produce the treasurer's receipt therefor within ten days after such balance is ascertained, the clerk shall charge such delinquent as a penalty for such failure twenty-five per centum on the amount then due. Unless such delinquent shall appear on the first day of the next succeeding term of the county court and show good cause for setting aside such settlement, the court shall enter up judgment for the amount due with the penalty added thereto, and fifty per centum per annum thereon until the same shall be paid. If good cause be shown for setting aside such settlement the court may re-examine, settle and adjust the same according to law, and- may remit any penalty that may have been imposed." Sections 21, 22, 23, 24, 25, and 26. By these provisions of the Statute it is made the duty of the county court to settle and adjust the accounts of officers chargeable with county funds, who may have failed to settle and pay over the amount with which they are chargeable, at the time and in the manner prescribed by law; this settlement the court is to make from the best information they can obtain, and ascertain the balance due. It is not necessary that the delinquent officer shall have notice that such a settlement of his accounts will be made by the court, because at that term no judgment can be rendered, the proceedings being preliminary. At the next term of the court, unless the party appears and shows good cause for setting aside the settlement, the court may render judgment against him for the amount together with the penalty annexed, and fifty per centum per annum, &c. The law gives him the right to move to set aside the settlement. How can he avail himself of this right, unless he has notice of the proceedings against him? Besides it is contrary to the first principles of justice that a judgment shall be rendered against a man without notice or an opportunity pf being heard in resistance of the claim set tip against him. But this right to notice a party may waive by appearing without it. The record shows that at the next term of the court, Trice appeared by his attorney and moved the court to set aside the settlement made of his accounts at the previous term. This of course was a waiver of a want of notice, and that objection is now unavailable.
It is also contended that the record shows no liability on the part of Trice; that the county court being a court of limited jurisdiction, the record should show upon what data the court proceeded. It is necessary to the validity of the proceedings of all courts of limited jurisdiction that it shall affirmatively appear upon the record, that they have jurisdiction of the parties and the subject matter. This appears in the present case: the record shows a proceeding against a sheriff for moneys in his hands belonging to the county. This jurisdiction belongs exclusively to the county courts. It is not necessary that the record should contain the evidence or information by which the court was governed in ascertaining the balance due the county. It is the privilege of the party charged by the settlement to show at the next term of the court that the settlement is incorrect, and if his showing should be overruled to place the facts upon the record by bill of exceptions, so that the decisions may be reviewed by a higher tribunal.
The judgment does not appear to have been rendered for the penalty of twenty-five per centum per month as counsel suppose. The court at the April term directed Trice to be charged with that penalty, but a calculation will show that the penalty was omitted in the judgment at the July term.
It is insisted that the county court had no power to make settlement at the April term 1841 with Trice for the revenue of 1840. The case of Lawson v. Pulaski county, 3 Ark. Rep. 1, does not. sustain the position as assumed in the present case. In that case it is decided " that it is only at the November term annually that the sheriff is bound to settle and account for all moneys then legally charged or chargeable against him. This decision has no reference whatever to a proceeding against a delinquent officer, who may have failed to settle and account at the time prescribed by law. Although according to that decision the sheriff is not compelled to make his settlements only at the November term, yet we are of opinion that if he should fail to make such settlement and pay over the amount -with which he may stand properly chargeable at that time, the county court may at that or any subsequent term proceed to settle and adjust the accounts of such delinquent from the best information which they can obtain, and at the next term render judgment for the amount, and the penalty &c., unless good cause be shown for setting aside such settlement
We will now proceed to the' consideration of several objections which appear to be more substantial than those already noticed. It does not appear that there was any competent court at the July term 1841 when the judgment was rendered. It requires the presiding judge and two justices of the peace to constitute a court for the transaction of business. The presiding judge alone does not compose the court and judgments rendered by him are mere nullities.
It does not' appear from the record that Trice had failed to render his accounts or settle with the county court at the November term preceding, when by law he was required to make settlement and pay over the amount in his hands. This fact must be made to appear of record, before the county court is authorized to settle and adjust the accounts of the delinquent officer, and ascertain the balance due according to the best information. It is only hpon that state of fact that the law confers that power upon the court, and the record must show that fact to sustain the proceeding of the court.
The court In their settlement charged Trice with the sum of six hundred dollars, money received from the sale of a runaway slave, and five per cent, a month interest on that amount from the July term 1840 of the county court to the April^ term 1841, stated to be $272. It will be seen by a reference to the Rev. St. ch. 128, sec. 52 to 58, that five per cent, a month forfeit is only chargeable against any coroner, clerk, constable or justice of the peace, who shall have failed to settle with the county court and pay the amount in their hands to the collector as provided by law, and who shall have been returned to the county court as a delinquent by the collector, and the collector credited in his account for such delinquency. In such case the five per cent, forfeit must be collected by suit on the official bond of such delinquent.
For these irregularities and errors the judgment of the county coui't must be quashed and set aside.