Case Name: In the Matter of the Application to Compel Frank E. Randall to Answer Certain Questions. William E. Strong and Others, Appellants; Frank E. Randall and The Western Gas and Fuel Company, Respondents
Court: New York Supreme Court, Appellate Division
Jurisdiction: New York
Decision Date: 1904-01
Citations: 90 A.D. 192
Docket Number: 
Parties: In the Matter of the Application to Compel Frank E. Randall to Answer Certain Questions. William E. Strong and Others, Appellants; Frank E. Randall and The Western Gas and Fuel Company, Respondents
Judges: 
Reporter: Appellate Division Reports
Volume: 90
Pages: 192–198

Head Matter:
In the Matter of the Application to Compel Frank E. Randall to Answer Certain Questions. William E. Strong and Others, Appellants; Frank E. Randall and The Western Gas and Fuel Company, Respondents
Commission to take testimony within the State, issued by a court of another State — duty of a witness to produce under a subpoena duces tecum, and to identify, the books of a corporation — presumption of knowledge, as to corpoi'ate books of account, on the part of its secretary and treasurer — entries in sucK books, how far evidence of declarations and admissions—competency of questions asked of such a witness — how far considered on appeal from a ruling of the commissioner.
Where a commission is issued out of an Ohio court, to a notary public in the State of New York, to take the testimony of the secretary and treasurer of a corporation which is a party defendant in an action brought in the Ohio court, and, pursuant to a subpoena duces tecum, the witness appears before the commissioner, bringing with him the cash book, journal and ledger of the corporation, which books contain accounts pertinent to the issues involved in the action, the witness may be. required to identify the books themselves and the particular accounts contained thérein which bear upon the issues.
The witness presumptively possesses knowledge of the contents of the books, and it is not essential, to make the accounts in question the subject of identification by him, that it should appear that he made the entries in the books or directed them to be made, - or that he had actual knowledge of the transactions which appear therein or that the entries were made during the period of his incumbency in the office of secretary and treasurer.
Accounts and entries in the books of a corporation are competent as evidence of declarations and admissions upon the part of the corporation in a controversy between the corporation and a third party or corporation, and may be proved as such.
The competency of the questions propounded to the witness is to be determined, in the first instance, by the commissioner, and, upon a motion to compel the witness to answer questions propounded to him which the commissioner deemed competent, the court is not called upon to pass upon the competency of the evidence or its admissibility upon the trial of the action; it is sufficient if it appears that the testimony may be competent and is not entirely irrelevant to the subject-matter of the action.
Appeal by William E. Strong and others from an order of the Supreme Court, made at the New York Special Term and entered in the office' of the clerk of the county of New York on the 23d day of October, 1903, denying the appellants’ motion to compel Frank E. Randall to answer certain questions propounded to him as a witness before a commissioner.
Frank F. Blackwell, for the appellants.
Willard Parker Butler, for the respondent Randall.
Julius F. Workum, for the respondent The Western Gas and Fuel Company.

Opinion:
Hatch, J.:
An action was brought by minority stockholders of the Miami Gas and Fuel Company, a corporation created under the laws of the State of Ohio (hereafter called the Miami Company) in the Court of Common Pleas in the State of Ohio against the Western Gas and Fuel Company and others. The Miami Company had executed and issued bonds secured by a mortgage upon its property in Ohio for the sum of $1,000,000. All of these bonds are held and owned by the Western Gas and Fuel Company, a corporation organized under the laws of the State of Kentucky (hereafter called the Western Company). The petition in the action in Ohio avers, in substance, that the defendant, the Western Company, has from time to time taken moneys of- the Miami Company to the amount of $1,406,000, for which no consideration was paid, or given to the Miami Company. That it has also received for the express purpose of being applied to the payment of the mortgage and the interest thereof further-moneys of the Miami Company, amounting to $250,000. These several sums, it is averred, should have been applied to the extin guishment of the bonds and the satisfaction of the said mortgage according to the terms thereof; that an action was brought to compel such application and the cancellation of the mortgage^ and also to require the Western Company to account for the balance of the moneys received. The defendant, the Central Contract and Finance Company (hereafter called the Central Company) is a corporation created under the laws of the State of New Jersey, and it is averred that for the purpose of concealing the transactions the sum of $1,406,000 was first paid or deposited with that company and subsequently transferred by it to the Western Company. For the purpose of procuring the testimony of the defendant Frank E. Randall, who is the president of the Miami Company and the Central Company and the secretary and treasurer of the Western Company, the plaintiffs procured a commission to be issued' out of the Court of Common Pleas of Montgomery county in the State of Ohio, directed to William C. Timm, Esq., a notary public, to take the testimony of the witness Randall. The latter appeared before the commissioner pursuant to a subpoena duces tecum. This subpoena the Western Company made a motion to vacate, the court denied the motion and directed the witness to appear in pursuance of such subpoena and produce the books called for therein. No appeal was taken from such order and the.books were brought before the commissioner by the witness Randall. These books consist, so far as the same are involved in this appeal, of a single book, which the witness called cash book, journal and ledger of the Western Company, containing accounts of that company to January 1, 1898 ; also three books of account, to wit, the cash book, journal and ledger of the Western Company, containing the accounts of that company from January 1, 1898, to date. The purpose of the examination is to show that large sums of money were received by the Western Company from the Central Company and the Miami Company, applicable, as it is claimed, to the satisfaction of the bonds and mortgages of the Miami Company. It is claimed that the money of the Miami Company has been paid into the treasury of the Western Company in at least two ways. First, directly from the Miami Company by means of checks; and, second, through the agency of the Central Company. In order to conceal the transactions of the latter character it is claimed that the moneys were first withdrawn from the Miami Company and deposited to the credit of the witness Randall and one Hanley, subject to their check, and by them, or one of them, paid or deposited to the credit of the Central Company, and by the latter turned over to the Western Company. The books of the Western Company being before the commissioner and in the presence of the witness, the following evidence was sought to be obtained from him : The identification and existence of an account in the first book, containing accounts from 1894 to January 1,1898, purporting to show the money received and credited in the books as payments of the Miami Company to the Western Company; the identification and existence of an account purporting to show the payment of money received by the Western Company from the Central Company, which it is claimed should be credited to the Miami Company ; the identification and existence of an account in the three books, covering transactions from January 1, 1898, to the commencement of the action, purporting to show moneys received by the Western Company from the Miami Company; the identification and existence of an account, purporting to show money received during the same period from the Central Company by the Western Company and claimed to be credited to the Miami Company; to point out and show the balance carried over and credited by the witness himself, or by his direction, from one of these accounts to another. The witness refused information of these accounts in any way, or to answer concerning them, or otherwise to refer- to them, except to refresh his. memory, and as his memory could not be refreshed by anything contained therein he declined to make any examination at all.
The foregoing points were all covered by several questions in a' variety of form, which resulted in a limited answer upon the part of the witness and the refusal to answer further. To all of the questions objections were interposed by the Western Company and by the witness. The commissioner overruled the objections and directed the witness'to answer, but, notwithstanding this ruling, the witness refused to answer, except in a. limited way, or to read the entries from the books, or to identify the different accounts which, he was asked to identify. When it became apparent that the plaintiffs were to be deprived of substantial information which they sought to obtain from the witness an adjournment was taken and a motion made at Special Term for an order directing the witness to answer the questions which" had been propounded to him. The court denied the motion, and from the order so entered this appeal is taken.
It was said in Matter of Searls (155 N. Y. 333) that what .questions were pertinent to be propounded upon such an examination were to be determined in the first instance by the commissioner in like manner as such determination would be made, by a justice of the peace in a trial before him, and that the commissioner was possessed of the same powers to enforce his decision as is possessed by a justice of the peace. It necessarily follows from this holding that when the commissioner determined that the questions were pertinent and proper and directed the witness to answer, it then became the duty of the witness to give such answer to the question as he was able, and in refusing to do so he was guilty of a contempt. It was said by Mr. Justice Patterson in Matter of Randall (87 App. Div. 245), which was an appeal from an order directing the deposit of these hooks with the commissioner: " If the person producing the books, in obedience to a subpoena, refuses to answer questions passed upon and allowed by the commissioner, and, under such circumstances, refuses to identify the books or the entries therein which are material to the case of the examining party, a remedy is afforded by law." The question does not turn upon whether the decision of the commissioner is right or wrong, but upon the authority of the commissioner to rule in the premises and to direct the witness to comply, with the ruling; when he has done that it becomes the duty of the witness to obey the direction. The books which Were produced before the commissioner were produced by the witness Randall; he was the secretary and treasurer of the company whose books he produced, and, therefore, entitled to the possession thereof, and, presumptively at least, is possessed of knowledge of what they showed, and it was competent for the plaintiffs to extract from the witness not only testimony that rested within the witness' memory, but in that connection transactions pertinent to the subject-matter of the action which appeared in the books themselves. Such is the effect of otir holding in Matter of Dittmam (65 App. Div. 343). For this purpose it was not essential that it should appear that the witness had made or directed to be made the entries in the books, or that he should have had actual knowledge of the transactions which appeared therein, or that they wére made during the period of his incumbency of the office of secretary and treasurer in order to make the accounts therein the subject of identification by him. (First Nat. Bank of Whitehall v. Tisdale, 84 N. Y. 655; Rogers v. N. Y. & Brooklyn Bridge, 11 App. Div. 141; affd. on opinion below, 159 N. Y. 556.) The books produced were books of the corporation and entries therein which bore upon the subject-matter of the issues involved in the action became a pertinent subject of inquiry. In order to make them competent testimony it is necessary that the books themselves be identified and the particular accounts therein which bore upon the issue. When the books have been identified, it is proper to have particular accounts pertinent to the issue identified and separated from other entries; and for this purpose the witness was a competent witness and was competent to identify the particular accounts which appeared in the books, no matter when or by whom they were made, if in fact they were accounts of transactions kept in the ordinary course of business in the books of the corporation. There can be no doubt but that accounts and entries in the books of a corporation are competent as evidence of declarations and admissions upon the part of the corporation in a controversy between the corporation and a third party or corporation, and may be proved as such. (Sigua Iron Co. v. Brown, 171 N. Y. 488; Matter of Dittman, supra; Kohler v. Lindenmeyr, 129 N. Y. 498.)
We are not, however, called upon to pass upon the competency of the evidence sought to be elicited from the witness, or its admissibility upon the trial of the action. That will become a matter for determination by the Ohio court when the commission shall be returned to it. For present purposes it is sufficient if it appear that such testimony may be competent, and so far as the examination is not entirely irrelevant to the subject-matter of the action, the court will not, nor is it called upon to pass upon the strict legality and competency of the evidence sought to be elicited. In the first instance, such questions are left for determination by the commissioner and it is presumed that such officer will limit the examination within legal bounds. It is enough for us now to say that the testimony sought to be elicited and the identification of evidence, which may be used, may be competent and may be received upon the trial; beyond reaching this conclusion, we are not required to go. This is not a proceeding to compel a discovery of the books. It is the examination of a witness in form and manner the same as though he were called at the trial. In fact it is a part of the trial, made necessary by the absence of the witness, and the books from the jurisdiction of the court issuing the commission. Under such circumstances it cannot be doubted but that an officer of the corporation, possessed of the books and producing them, may be examined with respect to their contents and required to identify accounts therein, if competent upon the subject-matter of the issue. We reach the conclusion, therefore, that the questions were competent and proper, and that the witness should have obeyed the direction of the commissioner, answered the questions and identified the accounts. This result leads to a reversal of the order of the Special Term.
The order should, therefore, be reversed, with ten dollars costs and disbursements, and the witness directed to appear before the commissioner and answer the questions propounded to him, so far as he shall be directed so to do by the commissioner.
O'Brien, Ingraham and McLaughlin, JJ., concurred