Case Name: Scott A. AMMERMAN and Alan H. Ammerman, Appellants-Plaintiffs, v. STATE of Indiana, Appellee-Defendant
Court: Court of Appeals of Indiana
Jurisdiction: Indiana
Decision Date: 1994-01-27
Citations: 627 N.E.2d 836
Docket Number: No. 29A02-9301-CV-32
Parties: Scott A. AMMERMAN and Alan H. Ammerman, Appellants-Plaintiffs, v. STATE of Indiana, Appellee-Defendant.
Judges: SULLIVAN, J., concurs, with separate opinion.
Reporter: North Eastern Reporter 2d
Volume: 627
Pages: 836–842

Head Matter:
Scott A. AMMERMAN and Alan H. Ammerman, Appellants-Plaintiffs, v. STATE of Indiana, Appellee-Defendant.
No. 29A02-9301-CV-32.
Court of Appeals of Indiana, Second District.
Jan. 27, 1994.
Richard E. Steinbronn, D. Randall Brown, Barnes & Thornburg, Fort Wayne, for appellants-plaintiffs.
Pamela Carter, Atty. Gen., Tanya M. Ar-etz, Deputy Atty. Gen., Office of Atty. Gen., Indianapolis, for appellee-defendant.

Opinion:
SHIELDS, Judge.
Scott A. Ammerman and Alan H. Ammerman (Ammerman) claim the trial court erroneously dismissed their tort claim against the State of Indiana. We reverse.
ISSUE
One issue is dispositive:
Did Ammerman substantially comply with the notice provisions of the Indiana Tort Claims Act?
FACTS
On March 30, 1985, Seott Ammerman was injured when the car in which he was a passenger was hit by a train in Hancock County, Indiana. There were five passen gers in the car in addition to Scott; two were killed, and three others were injured.
Ammerman's attorney prepared a notice of his intent to sue the State of Indiana for negligently causing his injuries and mailed it via express mail to the Indiana Attorney General's office. The notice was addressed to both the Attorney General and the Indiana Department of Highways (the Department), but Ammerman's attorney apparently failed to mail a copy of the notice to the Department. On December 9, 1985, Ammerman sent a letter, correcting a typographical error in the original notice, to both the Department and the Attorney General.
When the State failed to respond to his notice, Ammerman filed suit against the State in April, 1986. The State filed an answer in which it asserted, as an affirmative defense, that Ammerman had failed to comply with the notice provisions of the Tort Claims Act. In 1987 and 1988, the State, through the office of the Attorney General, engaged in settlement negotiations with Am-merman, but a settlement was not reached.
On February 28, 1989, the State filed a motion for summary judgment alleging that Ammerman's claim should be dismissed because Ammerman had failed to comply with the notice provisions required by the Tort Claims Act. The trial court granted the State's motion.
DISCUSSION
The Indiana Tort Claims Act (the Act) provides that "a claim against the state is barred unless notice is filed with the attorney general and the state agency involved within one hundred eighty (180) days after the loss occurs." IC 34-4-16.5-6. Because Ammerman failed to send notice to the Department, he did not comply with this statute.
However, it is well established that the failure to strictly comply with the Act is not fatal to a claim if the plaintiff substantially complied with the notice provisions. See, e.g., Collier v. Prater (1989), Ind., 544 N.E.2d 497, Indiana State Highway Comm'n v. Morris (1988), Ind., 528 N.E.2d 468; Delaware County v. Powell (1979), 272 Ind. 82, 398 N.E.2d 190; City of Tipton v. Baxter (1992), Ind.App., 593 N.E.2d 1280; Coghill v. Badger (1981), Ind.App., 418 N.E.2d 1201; Galbreath v. City of Indianapolis (1970), 253 Ind. 472, 255 N.E.2d 225. Because statutes such as the Act are in derogation of the common law they must be strictly construed against limitations on a claimant's right to bring suit. Collier, 544 N.E.2d at 498. Thus, our supreme court has held:
The purpose of the notice statute being to advise the [governmental entity involved] of the accident so that it may promptly investigate the surrounding cireumstances, we see no need to endorse a policy which renders the statute a trap for the unwary where such purpose has in fact been satisfied.
Id. (citing Galbreath, 253 Ind. at 479-80, 255 N.E.2d at 229) (emphasis in original). "Substantial compliance with the statutory notice requirements is sufficient when the purpose of the notice requirement is satisfied." Morris, 528 N.E.2d at 471 (citations omitted). The question of substantial compliance, al though fact sensitive, is a question of law for the court. Collier, 544 N.E.2d at 499; Morris, 528 N.E.2d at 471.
Because Ammerman - substantially complied with the notice provisions of the Act, the trial court erred in granting the State's motion for summary judgment.
Ammerman sent notice to the Attorney General on September 28, 1985, which was within the 180-day time period prescribed by the Act. Although the notice was sent via express mail, see IC 84-4-16.5-11, it was sufficient notice to the Attorney General under the substantial compliance analysis.
As to the Department, the state ageney involved, the record establishes that notice to the Department would not have served any purpose, that is, notice to the Department from Ammerman would have made no practical difference. The following exchange occurred during the deposition of Gerry Burton, the section manager of the department of legal services at the Department:
Q: Once the tort claim notice . are [sic] communicated to the office of the Attorney . General, what role, if any, does your department or your section have with respect to tort claim notices?
A: As far as a notice, itself, statutorily it ends at that point. Regarding only the notice now.
Q: Do you ever see or hear of that tort claim notice again after you transmit it to the office of the Attorney General or are you simply out of the loop entirely as far as that notice is concerned?
A: We are out of the loop . the only time that I could foresee that we could come back into it would be maybe possibly to sign an affidavit or something of that nature that the trial attorney may require. But as far as day-by-day procedure on a given notice, that is the end of it.
Q: You don't investigate the material or the claim set forth in the tort claim notice, do you?
A: That's right. In the context of a legal investigation we do not. By nature, of course, if we get some massive notice of a major problem, then by definition we would forward information to other areas within the department to check into it. Such as 30 or 40 blowouts on a given highway. We hope and work on the assumption that we have responded timely to that need. But we do a follow-up in that sense, which is simply a general maintenance follow-up.
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Q: Correct me if I'm wrong. As I went through the files of the [Department's] card catalog, I reached a conclusion that with respect to prelitigation procedures or steps, your department really is nothing more than a receiver of, a warehouser of and a transmitter of tort claim notices to the office of the Attorney General. You don't do anything with them other than receive them, store them and transmit them; is that correct?
A: I think substantially that is a correct . statement. Some people refer to us as a conduit.
Supp. Record, Burton Deposition at 20-21, 44.
This undisputed testimony establishes that the purposes of the Act, to inform the governmental ageney involved of the accident and surrounding cireumstances "so that [the agency] may investigate, determine its possible liability, and prepare a defense to the claim" and to "requirle]l a claimant to announce his intention to assert a claim," Morris, 528 N.E.2d at 471, would not have been furthered by notice to the Department in this particular case, as the Department would neither have investigated nor defended against the claim had it been given notice. The validity of this conclusion in this case is underscored by the fact that the Attorney General both investigated Ammerman's claim and engaged in settlement negotiations with him.
In reaching this holding, we recognize that in Galovick v. State (1982), Ind.App., 437 N.E.2d 505, 508, this court affirmed the grant of summary judgment for the State becatise the plaintiff had sent notice only to the Attorney General. However, Galovick is distinguishable from the instant case because in Galovick the plaintiff failed to make a prima facie case of substantial compliance, which must include, for summary judgment purposes, uncontradicted evidence that the relevant state ageney would not have had any role in investigating or defending against the claim. Instead, the undisputed facts in this case are analogous to those in Baxter, 593 N.E.2d 1280. Baxter was injured in an automobile accident with a truck owned by the ° City of Tipton. The City's insurance company received a loss report regarding the accident, commenced an investigation, and contacted Baxter regarding settling his claim. Baxter failed to provide the required notice to the appropriate city official or department. When Baxter's attorney contacted the insurance company requesting that the City admit liability for the accident, she was told that they would not "honor any loss" because Baxter had failed to comply with the notice provision of the Act. Id. at 1281.
Baxter filed suit, and the City sought summary judgment based on Baxter's failure to comply with the Act's notice provisions. The trial court denied the City's motion; this court affirmed that ruling on appeal. In so doing, this court agreed that there had been substantial compliance with the Act in that the purposes of the Act had been fulfilled; the City's insurer had all the necessary information regarding the accident and Baxter's injuries, had conducted an investigation, and had indicated a willingness to settle with Baxter. Id. at 1283.
All the factors present in Baxter are present here as well. Thus, the trial court erred in determining that, as a matter of law, Am-merman's timely notice to the Attorney General did not constitute substantial compliance with the notice provisions of the Act. It was therefore error for the trial court to grant summary judgment to the State on this issue.
Judgment reversed and cause remanded for further proceedings consistent with this opinion.
SULLIVAN, J., concurs, with separate opinion.
STATON, J., dissents, with separate opinion.
. Alan Ammerman is Scott's father.
. IC 34-4-16.5-6 (1988).
. The State's motion, which is titled "Motion to Dismiss," states that it was filed pursuant to Ind.Trial Rule 12(B)(6) and Ind.Trial Rule 56. On appeal, both the State and Ammerman correctly consider this motion as a motion for summary judgment because the State relied on an affidavit attached to its motion. See TR. 12(B).
. Ammerman argues there is an issue of fact regarding whether he complied with the statute because there are "a number of material facts from which an inference of compliance could arise." Appellant's Brief at 11. This argument is without merit. The State, as the moving party, had the burden of producing evidence which made a prima facie showing that timely notice was not provided to the Department. See T.R. 56; Rogers v. R.J. Reynolds Tobacco Co. (1990), Ind.App., 557 N.E.2d 1045, 1049-50, trans. denied. The State fulfilled that burden with the affidavit of Gerry Burton that the Department's records indicate it never received notice from Ammerman. Thereafter, the burden shifted to Armmerman to assert that he mailed the required notice to the Department. See T.R. 56(E); Rogers, 557 N.E.2d at 1049-50. Ammerman fails to make any such assertion under oath; therefore, the State's assertion stands unrefuted and there is no genuine issue of fact regarding notice to the Department as required by IC 34-4-16.5-6.