Case Name: J. Sherman Beck v. Rocky River Sch. Dist. (Bd. of Ed.)
Court: Cuyahoga Circuit Court
Jurisdiction: Ohio
Decision Date: 1905-11-10
Citations: 19 Ohio C.C. Dec. 717
Docket Number: 
Parties: J. Sherman Beck v. Rocky River Sch. Dist. (Bd. of Ed.)
Judges: Marvin and Winch, JJ., concur.
Reporter: Ohio Circuit Court Decisions
Volume: 19
Pages: 717–718

Head Matter:
CONTRACTS—OFFICE AND OFFICERS—SCHOOLS AND SCHOOL DISTRICTS.
[Cuyahoga (8th) Circuit Court,
November 10, 1905.]
Marvin, Winch and Henry, JJ.
J. Sherman Beck v. Rocky River Sch. Dist. (Bd. of Ed.)
1. Statute Regulating the Hiking of Teachers must be Strictly Followed.
Where the original minutes of the meeting of a hoard of education do not show that the resolution appointing and engaging a teacher was_ lawfully adopted, because there was no entry of “the names of those voting ‘aye/ and the names of those voting ‘no/ ” as required by the 'provisions of Rev. Stat. 3982 (Lan. 6460), a contract entered into thereunder is illegal.
[For other cases in point, see 2 Cye. Dig. “Contracts,” §§ 3009-3017; 7 Cyc. Dig., “Schools and School Districts,” §§ 358-362, 374, 376. — Ed.]
2. Ex-officer cannot Correct Official Entries in Records after Expiration of Term.
An ex-clerk of a school board cannot, after the expiration of his term, by his own act correct his official entries in public records, so that they will conform literally to the provisions of the statute.
Error to Cuyahoga common pleas court.
P. H. Kaiser, for plaintiff in error:
D. T. Miller, for defendant in error.

Opinion:
HENRY, J.
This proceeding in error is prosecuted by the plaintiff below to reverse a judgment rendered against him upon demurrer sustained to his amended petition, wherein he prayed damages for breach of an alleged contract, of May 4, 1903, to re-employ him as superintendent of schools for the following school year.
The petition avers that the minutes of the meeting of the board of education held on said date showed that all the members were present, when the meeting was convened, and that the resolution, upon roll call, was passed, ' ' all voting aye. ' ' The minutes did not, however, originally recite the names of those voting "aye;" but after the reorganization of the board, by the passage of the school code, had deprived the clerk of his office, he undertook to amend the minutes to conform literally to the provisions of Rev. Stat. 3982 (Lan. 6460), requiring that, upon a motion to adopt a resolution of this kind, "the clerk of the board shall call, publicly, the roll of all the members composing the board, and enter on the record required to be kept the names of those voting 'aye' and the names of those voting 'no.' "
Plaintiff in error claims that he was lawfully employed notwithstanding these irregularities, because, first, the minutes, as originally recorded, showed substantially, who voted "aye," to wit, all the mem bers of the board, and that none voted "no;" secondly, the ex-clerk could lawfully, and did in fact, correct the minutes, to conform with the truth, by supplying the names of those that actually so voted.
On the latter point it is contended that the ex-clerlc could, by mandamus, have been compelled to do what in the discharge of his official duty he ought to have done; and that he might, therefore, lawfully perform the same duty without such compulsion. Whatever may be true in reference to the continuing official duty of an ex-officer to surrender public property still retained by him after the expiration of his term, we cannot agree that he can thereafter, by his own act, correct his official entries in public records. Hartwell v. Littleton (Inhab.), 30 Mass. 229; Boston Turnpike Co. v. Pomfret (Town), 20 Conn. 590; Vaughn v. School Dist. No. 31, 27 Ore. 57 [39 Pac. Rep. 393].
Upon the remaining point, we are of opinion, based upon Board of Education v. Best, 52 Ohio St. 138, 139, and especially upon the view of Judge Cooley, therein indorsed, as reported in Steckert v. East Saginaw, 22 Mich. 104, that the original minutes of the board's meeting do not show that the resolution, here relied on, was lawfully adopted, because there is no entry of "the names of those voting 'aye,' and the names of those voting 'no,' " as required by the section before mentioned. The syllabus of the Michigan ease is in part as follows:
"A statute — charter of Bast Saginaw,. laws of 1859, p. 971— which requires that the vote of a city council, in certain cases, shall be entered at large on their minutes, is designed to accomplish an important public purpose; it cannot be regarded as immaterial, nor its observance dispensed with. The record of a vote that it 'was adopted unanimously on call'- — the names of those voting not otherwise appearing than by the statement of those present at the opening of the session — -is not a compliance with the statute. Neither the spirit nor the purpose of the act can be satisfied without entries on the minutes showing who voted on each resolution embraced within the terms of the act, and how the vote of each was cast; in other words, the ayes and noes on each resolution must be entered at large 'on the minutes. ' '
The.reasons demanding so rigid a construction of this and similar enactments, and compelling the conclusion that alleged contracts thus imperfectly evidenced are void, appear further in McCloud v. Columbus (City), 54 Ohio St. 439, 453 [44 N. E. Rep. 95] ; Lancaster (City) v. Miller, 58 Ohio St. 558, 575 [51 N. E. Rep. 52]; Buchanan Bridge Co. v. Campbell, 60 Ohio St. 406, 425 [54 N. E. Rep. 372].
The judgment below is affirmed.
Marvin and Winch, JJ., concur.