Case Name: ARABO v. MICHIGAN GAMING CONTROL BOARD
Court: Michigan Court of Appeals
Jurisdiction: Michigan
Decision Date: 2015-05-05
Citations: 310 Mich. App. 370
Docket Number: Docket No. 318623
Parties: ARABO v MICHIGAN GAMING CONTROL BOARD
Judges: Before: BECKERING, P.J., and JANSEN and BOONSTRA, JJ.
Reporter: Michigan appeals reports; cases decided in the Michigan Court of Appeals.
Volume: 310
Pages: 370–410

Head Matter:
ARABO v MICHIGAN GAMING CONTROL BOARD
Docket No. 318623.
Submitted January 14, 2015, at Detroit.
Decided May 5, 2015, at 9:05 a.m.
Peter Arabo brought an action in the Oakland Circuit Court against the Michigan Gaming Control Board, alleging that the board had violated the Freedom of Information Act (FOIA), MCL 15.231 et seq. Arabo sought public records from the board concerning (1) countermeasures approved by the board to prevent card counters from profiting at blackjack at the Detroit casinos and (2) board rules that allowed the Detroit casinos to exclude skillful players. The board responded, stating that it was granting Arabo’s request with regard to any existing, nonexempt information, that there were approximately 6,206 pages of information that might be relevant to his request, that it would take approximately 103 hours to examine the records and redact exempt information, and that the total fee for this processing would be $4,303.34. Relying on MCL 15.234(2), the board asked Arabo to make a good-faith deposit of $2,151.67. Arabo requested a waiver of the fee, which the board denied. Arabo brought suit, claiming that the board had wrongfully denied his request for public records and that the board had imposed excessive fees to process the request. The board moved for summary disposition. The court, Colleen A. O’Brien, J., granted summary disposition in favor of the board. Arabo appealed.
The Court of Appeals held:
1. Under FOIA, a person has the right to inspect, copy, or receive public records upon providing a written request to the FOIA coordinator of the public body. In this case, Arabo, noting that the board’s response only specifically referred to his request for records concerning the countermeasures approved by the board, claimed that the board had failed to respond to the portion of his request concerning rules allowing the casinos to exclude skillful players. There is no requirement, however, that a public body’s response must specify or restate the information sought by the requester, and although the board’s response only quoted the countermeasures portion of Arabo’s request, it was clear that the response related to the entirety of his records request. However, contrary to the board’s claim, it did not grant Arabo’s request in its entirety. Rather, the response indicated, at least preliminarily, a partial grant and partial denial of Arabo’s request when it noted the possibility that some information sought by Arabo would not be given to him because it was exempt from disclosure. Therefore, the trial court erred when it granted summary disposition in favor of the board on Count I of Arabo’s complaint on the basis that the board had granted his request for disclosure.
2. Section 4 of FOIA, MCL 15.234, grants the public body the authority to charge a fee to the requester for the record search, the copying of the record for inspection, or for providing a copy of the record. The fee is limited to actual mailing costs and the actual incremental cost of duplication or publication, including labor, the cost of search, examination, review, and the deletion and separation of exempt from nonexempt information. A public body may require at the time the request is made a good-faith deposit from the requester not to exceed V2 of the total fee. A public body’s obligation to respond with its final determination regarding a record request only arises after the requester has paid the required deposit. Because Arabo did not pay the deposit, the board was not obligated to make a final determination regarding his record request, and Arabo’s commencement of a cause of action to compel disclosure under § 10 of FOIA, MCL 15.240, was premature. Therefore, albeit for the wrong reason, the trial court reached the correct result when it granted summary disposition in favor of the board on Count I of Arabo’s complaint, which sought to compel disclosure of the records.
3. A public body is not at liberty to choose how much it will charge for public records under FOIA; it must comply with the method for determining the fee to be charged set forth in § 4 of the act. In Count II of his complaint, Arabo asserted that the fee charged by the board violated § 4 in that the procedure to be used by the board needlessly increased the cost of fulfillment of his FOIA request and was designed to prevent disclosure through the imposition of unreasonable and unnecessary charges. Under § 10 of FOIA, the Legislature explicitly permitted a cause of action against a public body that refuses to disclose or delays disclosing a public record; and the Legislature provided for the recovery of damages by the plaintiff, including attorney fees, costs, and punitive damages for actions commenced under § 10. The Court of Appeals has implicitly recognized that a cause of action may be brought under § 4 to challenge the fee assessed by a public body to process a FOIA request, but the Legislature’s failure to explicitly provide for a private cause of action under § 4 indicates that the Legislature did not intend to create a private cause of action for damages for violations of § 4. Injunctive and declaratory relief are, however, available for violations of § 4. In this case, Arabo requested that the trial court order the board to fulfill his request with simple responsive documents without the time and expense of examining more than 6,000 document pages, and he requested all other relief that the court deemed equitable and just. This was sufficient to constitute a request for injunctive or declaratory relief. Thus, Arabo alleged a viable claim under § 4, effectively seeking a declaration that the fees charged by the board violated § 4 and an injunctive order prohibiting the fee assessment. The trial court’s award of summary disposition in favor of the board on Count II of Arabo’s complaint was, therefore, erroneous.
4. Michigan has a broad discovery policy that permits the discovery of any matter that is not privileged and that is relevant to the pending case, but a party or a person from whom discovery is sought may move for a protective order under MCR 2.302(C). The movant must demonstrate good cause for the issuance of a protective order. In this case, Arabo sought (1) an index of the records the board claimed that it needed to examine to fulfill his request, (2) to inspect the process the board took to identify the records or in the alternative to inspect the records himself, and (3) to depose the individual who determined that more than 6,000 pages of records fell within the scope of his FOIA request. The trial court granted the board’s request for a protective order regarding these discovery requests. With regard to the index, FOIA generally does not require a public body to create a new public record to satisfy a disclosure request, and by creating an index, the board would essentially be conducting the document review for which the board was entitled to the payment of the deposit. Accordingly, the creation of the index would be an undue burden and expense, and the trial court did not abuse its discretion by precluding the discovery. With respect to inspection of the records or the process used to identify the records, the trial court did not abuse its discretion by conditioning the right to inspection on the payment of the required fee given that the board would be required to review the records and redact material exempt from public disclosure in order to comply with the discovery request. With regard to the deposition of the staff person, the deposition would likely lead to the discovery of admissible evidence relevant to Arabo’s § 4 claim. The trial court abused its discretion by precluding the deposition, which would not place an undue burden or expense on the board.
Trial court’s dismissal of Count I of Arabo’s complaint affirmed; trial court’s dismissal of Count II of Arabo’s complaint reversed; that portion of the trial court’s protective order pertaining to the requested deposition reversed; case remanded for further proceedings.
JANSEN, J., concurring in part and dissenting in part, concurred with the majority’s determination that the board did not actually grant Arabo’s request, concluding that the board’s response operated as a constructive denial, and concurred with the majority that plaintiff sufficiently pleaded a claim for injunctive or declaratory relief with respect to whether the fees charged by the board violated § 4. Judge Jansen, however, disagreed with the majority that Count I of plaintiffs complaint was properly dismissed because Arabo failed to pay the deposit. Until the trial court ruled on Arabo’s claim challenging the fee under § 4, how could it be said that plaintiff was required to pay the deposit specified by the board? Because Arabo’s request was limited to present and past board rules, policies, interpretative statements, meeting minutes, and similar records that should have been easy to identify, locate, and reproduce, it was likely that the fee charged by the board was excessive, meaning that it was likely that the deposit requested by the board was also excessive. Judge Jansen would have reversed the trial court’s dismissal of Count I of Arabo’s complaint and remanded for a determination of a reasonable deposit. Only after making that determination could the trial court reach the merits of Arabo’s claim under § 10 of the FOIA.
Outside Legal Counsel PLC (by Philip L. Ellison) for Peter Arabo.
Bill Schuette, Attorney General, Aaron D. Lindstrom, Solicitor General, Matthew Schneider, Chief Legal Counsel, and James J. Kelly, Assistant Attorney General, for the Michigan Gaming Control Board.
Before: BECKERING, P.J., and JANSEN and BOONSTRA, JJ.

Opinion:
BOONSTRA, J.
Plaintiff, Peter Arabo, appeals by right the trial court's August 28, 2013 order granting summary disposition in favor of defendant, the Michigan Gaming Control Board (the Board), and dismissing plaintiffs claims under the Freedom of Information Act (FOIA), MCL 15.231 et seq. We affirm in part, reverse in part, and remand for further proceedings.
I. PERTINENT FACTS AND PROCEDURAL HISTORY
This appeal arises out of plaintiffs request to the Board for public records under the FOIA. On February 15, 2013, plaintiff sent a letter by e-mail to the Board's FOIA coordinator, Latasha Cohen, making a formal request for information under the FOIA. Plaintiffs request sought information, writings, documents, or other public records regarding (1) "[w]hich of the following countermeasures have ever been in effect, or were in effect since 01/01/1996 to 02/15/2013, that authorized or authorizes MGM Grand Detroit, Greek-town Casino & Hotel, and the Motorcity Casino to prevent card counters from profiting at the game of blackjack, and that is or was also approved by the Michigan [G]aming Control Board" and (2) "any rule(s) or law(s) by the Michigan Gaming Control Board that allows MGM Grand Detroit, Greektown Casino & Hotel, and the Motorcity Casino to exclude skillful players at the game of blackjack or any other game that has ever been in effect since 01/01/1996 to 02/15/2013." The Board received plaintiffs FOIA request on February 19, 2013.
On February 25, 2013, Cohen responded by letter to plaintiff, stating in relevant part:
You have requested information you describe as follows:
". . . [I] request to view/copy, or upon further request receive certified copies of the requested documentation, as prescribed in M.C.L. 15.233 Sections 3(1)(2)(5) of the FOIA.
It is hereby requested that you disclose the following information, writing(s), document(s), or other public record(s), as indicated below according to Title 5 U.S.C. Sections 552(a)(3); M.C.L. 15.232(c)(e), and M.C.L. 15.269:
1. Which of the following countermeasures have ever been in effect, or were in effect since 01/01/1996 to 02/15/2013, that authorized or authorizes MGM Grand Detroit, Greektown Casino & Hotel, and the Motorcity Casino to prevent card counters from profiting at the game of blackjack, and that is or was also approved by the Michigan [G]aming Control Board:..."
[The Board] grants your request for existing, nonexempt information in our possession that is relevant to your request.
Section 4(1) of the FOIA permits a public body to charge a fee for the necessary copying of documents and for the cost of search, retrieval, examination, review, and the deletion of exempt information, if any.
Due to the substantial volume of records that may be responsive to your request, the numerous hours required to process this request; and the unreasonably high cost to [the Board] in the absence of charging a fee in this particular instance, [the Board] has determined that it must seek reimbursement.
There are approximately 6,206 pages of information which might be relevant to your request. It will take approximately 103 hours to search, retrieve, examine, review, and redact exempt from non-exempt information from records described in your request. The following is a breakdown of the cost based on the respective hourly rate of the lowest paid [Board] employee capable of performing the tasks necessary to commence the processing of your request:
6,206 pages 103 hours
Department Analyst, 103 hours @ 41.78
Records Section = $4.303.34
TOTAL $4,303.34
This estimate does not include the actual copying and mailing costs. [The Board] would determine necessary postage fees upon completion of your request.
If you wish to narrow or modify your request, notify us in writing. In the alternative, feel free to contact us by mail or telephone if you wish to discuss the scope of your current request.
Section 4(2) of the FOIA permits a public body to require a good faith deposit at the time a request is made which in this instance is $2,151.67. Payments are submitted in the form of a check or money order .
*
Upon completion of processing the request, you will be notified in writing of the balance payable before records axe disclosed. Additionally, you will be informed of exempt records, if any, with the specific statutory basis for the exemptions explained at that time.
On March 2, 2013, and in response to the Board's February 25,2013 letter, plaintiff again sent a letter by e-mail to Cohen, as well as to Richard S. Kalm, the executive director of the Board, requesting that the Board waive the fees to process his request. Plaintiff cited numerous reasons for his fee-waiver request, including that disclosure of the information would further the public interest and likely contribute to public understanding, that he planned to make the documents available to the public at the Michigan State University Law Library, that he intended to use the information for litigation, and that he was working on a campaign to ban casinos in Michigan.
On March 18, 2013, Karen Finch, the Board's administrative services manager, notified plaintiff that the Board had denied his request for a waiver of the fees. Finch's letter stated in part:
The FOIA does not require the taxpayers to subsidize a requesting person's FOIA processing costs. The Board recognizes that the purpose of the FOIA is to promote access to government records in the most efficient and economical way possible. The Board's response to the instant FOIA request is entirely consistent with those purposes. The fees included for the processing of your request are the actual costs to the Board. The costs incurred include fees for the search, examination, review and the deletion and separation of exempt from nonexempt material because a member of the Board's staff will be taken away from his/her normal duties for a significant period of time in order to process your request.
Further, section 4(3) of the FOIA, MCL 15.234(3), mandates that "[flees shall be uniform and not dependent on the identity of the requesting person." In this instance, we are charging you the same fees we would charge another requestor making the same FOIA request. In the FOIA, the Legislature has balanced the public's important right to be informed about the workings of government with a public body's legitimate need to safeguard the taxpayer's resources it is entrusted to conserve.
Therefore, the Board denies your request for a waiver of the fees. The denial is based upon Section 4(1)(2)(3) of the Michigan Freedom of Information Act, MCL 15.243(1X2X3).
Plaintiff did not respond to the Board's written notice denying plaintiffs request for a fee waiver and did not pay the required deposit. According to Cohen's affidavit submitted with the Board's summary disposition motion, the Board "has been and remains ready to complete the processing of [plaintiffs] FOIA request upon receipt of the deposit, as it has been since issuing written notice granting [plaintiffs] FOIA request."
On April 25, 2013, plaintiff filed a two-count complaint, alleging that the Board had violated the FOIA, MCL 15.231 et seq. In Count I, plaintiff claimed that the Board had wrongfully denied his records request. In Count II, plaintiff claimed that the Board had imposed excessive fees to process the request. On May 16, 2013, in lieu of answering plaintiffs complaint, the Board filed a motion for summary disposition under MCR 2.116(C)(8) (failure to state a claim upon which relief can be granted) and (10) (no genuine issue of material fact). The Board argued that summary disposition on Count I was appropriate under MCR 2.116(C)(10) because there was no genuine issue of material fact that the Board had "granted" plaintifPs request; plaintiff, therefore, did not have a cause of action under § 10 of the FOIA, which allows a requester to commence a cause of action to compel disclosure of the requested records upon the public body's final determination denying the request. MCL 15.240(l)(b). The Board also argued that summary disposition on Count II was appropriate under MCR 2.116(C)(8). Specifically, the Board contended that § 4 of the FOIA, MCL 15.234, does not authorize a cause of action and that the FOIA's remedial provisions, MCL 15.240, do not apply to a fee dispute brought under § 4.
Following a hearing on plaintiffs motion, the trial court granted summary disposition in favor of the Board, stating:
On April 25th, 2013, Plaintiff filed a two count complaint. Count one is entitled violation of Freedom inf-of Information Act by wrongful denial of request for records under FOIA. Count two's entitled violation of the Freedom of Information Act for imposing cost in excess of FOIA requirements. Defendant moves to dismiss Plaintiffs complaint under MCR [2.116(C)(8)], failure to state a claim and MCR [2.116(0(10)], no genuine issue of material fact and for an award of its costs, expenses and attorney fees under MCR [2.114(D)] through [(F)].
The Court concludes that summary disposition as to count one of the complaint is appropriate for the reason there is no genuine issue of material fact that contrary to Plaintiffs arguments, Plaintiffs FOIA was granted. Here Plaintiffs FOIA request was granted as set forth in Defendant's response to Plaintiffs February 15th, 2013, FOIA request in a letter dated February 25,2013, wherein it granted Plaintiffs request. Plaintiffs arguments cannot overcome this evidence. Moreover, Plaintiff responded to the February 15th, 2013, letter with a March 2nd, 2013, email stating I appreciate you granting my request; under MRE 801 [(d)(2)], this email constitutes a party admission. Furthermore, nothing has been presented to refute the affidavit of the Defendant Board's FOIA Coordinator, therefore, count one of Plaintiffs complaint is dismissed.
Furthermore the Court grants summary disposition in favor of Defendant as to count two of the complaint, for the reason that Plaintiff has failed to state a claim. Count two concerns the imposition of fees by Defendant, however FOIA[']s remedial provisions do not apply to a dispute over fees charged under Section Four of FOIA, MCL 15.234, see [Detroit Free Press v Attorney General,] 271 Mich App 418[; 722 NW2d 277 (2006)], therefore count two of the complaint is dismissed.
The trial court then entered an order granting the Board's motion. This appeal followed.
II. SUMMARY DISPOSITION
A. BACKGROUND OF THE FOIA
"The Freedom of Information Act declares that it is the public policy of this state to entitle all persons to complete information regarding governmental affairs so that they may participate fully in the democratic process." Grebner v Clinton Charter Twp, 216 Mich App 736, 740; 550 NW2d 265 (1996); see also Bitterman v Village of Oakley, 309 Mich App 53, 60; 868 NW2d 642 (2015). "[A] public body must disclose all public records that are not specifically exempt under the act." King v Mich State Police Dep't, 303 Mich App 162, 176; 841 NW2d 914 (2013) (citation and quotation marks omitted); see also MCL 15.233(1). " 'The FOIA provides that "a person" has a right to inspect, copy, or receive public records upon providing a written request to the FOIA coordinator of the public body.' " King, 303 Mich App at 175-176, quoting Detroit Free Press, Inc v Southfield, 269 Mich App 275, 290; 713 NW2d 28 (2005). See also MCL 15.233(1); MCL 15.235(1). "[O]nce a request under the FOIA has been made, a public body has a duty to provide access to the records sought or to release copies of those records unless the records are exempted from disclosure." Pennington v Washtenaw Co Sheriff, 125 Mich App 556, 564; 336 NW2d 828 (1983), citing MCL 15.233(2). Under §5(2) of the FOIA, MCL 15.235(2), "a public body shall respond to a request for a public record within 5 business days" by either granting the request, issuing a written notice to the requesting person denying the request, granting the request in part and issuing a written notice denying the request in part, or issuing a notice extending the response time by 10 days. See also King, 303 Mich App at 188. "A public body's failure to timely respond to a request under the FOIA constitutes a final determination to deny the request." King, 303 Mich App at 188-189, citing MCL 15.235(3); Scharret v City of Berkley, 249 Mich App 405, 411-412; 642 NW2d 685 (2002).
Section 4 of the FOIA, MCL 15.234, grants the public body the authority to charge a fee to the requester for a public record search, for the necessary copying of a public record for inspection, or for providing a copy of a public record, which fee is limited to "actual mailing costs, and to the actual incremental cost of duplication or publication including labor, the cost of search, examination, review, and the deletion and separation of exempt from nonexempt information ." MCL 15.234(1). A public body may also require a deposit at the time a FOIA request is made equal to V2 of the total fee. MCL 15.234(2).
If a public body makes a final determination to deny a FOIA request, a party may commence an action in circuit court to compel disclosure under § 10 of the FOIA. MCL 15.235(7); MCL 15.240(l)(b). A public body's failure to timely respond to a FOIA request constitutes a final determination to deny the request. MCL 15.235(3); King, 303 Mich App at 188-189.
B. PLAINTIFF'S CLAIM TO COMPEL DISCLOSURE UNDER MCL 15.240
Plaintiff argues that the trial court erred by granting summary disposition in favor of the Board on Count I, plaintiffs claim to compel disclosure of the requested records under § 10 of the FOIA. In light of recent caselaw decided after the trial court's grant of summary disposition in this case, we agree with plaintiff that the trial court erred by basing its ruling on the Board's having granted plaintiffs FOIA request. However, summary disposition on this claim was nonetheless proper in light of uncontroverted evidence that plaintiff had not tendered the requested deposit, as a result of which the Board's obligation to make a final determination concerning plaintiffs request was not triggered.
This Court's review of a trial court's grant or denial of summary disposition is de novo in order to determine whether the moving party was entitled to judgment as a matter of law. In reviewing an MCR 2.116(0(10) motion, we are to consider all the documentary evidence in the light most favorable to the nonmoving party. A motion for summary disposition under MCR 2.116(0(10) may properly be granted if there is no genuine issue of material fact and the moving party is entitled to judgment as a matter of law. [Scharret, 249 Mich App at 410 (citations omitted).]
Further, statutory interpretation of the FOIA presents a question of law that is subject to review de novo. Thomas v New Baltimore, 254 Mich App 196, 201; 657 NW2d 530 (2002).
In this case, the Board received plaintiffs FOIA request on February 19, 2013. The request sought disclosure of information related to (1) which "countermeasures have ever been in effect, or were in effect since 01/01/1996 to 02/15/2013, that authorized or authorizes MGM Grand Detroit, Greektown Casino & Hotel, and the Motorcity Casino to prevent card counters from profiting at the game of blackjack, and that is or was also approved by the Michigan [G]aming Control Board" (which plaintiff refers to as his "countermeasures request") and (2) "any rule(s) or law(s) by the Michigan Gaming Control Board that allows MGM Grand Detroit, Greektown Casino & Hotel, and the Motorcity Casino to exclude skillful players at the game of blackjack or any other game that has ever been in effect since 01/01/1996 to 02/15/2013" (which plaintiff refers to as his "rules request"). The Board responded within five business days, as required by the FOIA, stating that it "grants your request for existing, non-exempt information in our possession that is relevant to your request." The Board also indicated that it was assessing a fee to process the request under the FOIA, and was requiring that plaintiff pay a deposit equal to V2 of the assessed fee, as authorized by MCL 15.234(2).
Plaintiff argues that the Board failed to respond to what he terms the "rules request" portion of his request. We disagree. There is no requirement under the FOIA that the public body, in responding to a request, must restate the request, in whole or in part, or specify the information sought by the requester. Our review of the Board's response convinces us that it related to the entirety of plaintiffs request, including the "rules request," and was not limited to the "countermeasures request." Although plaintiff posits on appeal that he made two "requests," plaintiff in fact denominated his "request," although comprised of two parts, in the singular, and the Board responded in the same fashion. Further, while the Board's response opted to quote, in part, plaintiffs request in describing the information sought, its use of ellipses within the quotation indicates that the response was referring to the entirety of plaintiffs request, including both the "countermeasures request" and the "rules request." Finally, Cohen's unrefuted affidavit indicated that she granted plain tiffs request, which she generally described "as all records regarding certain policies that are or have been in effect at the three casinos in the City of Detroit over the last 17 years regarding card counters and players skillful at the game of blackjack." Consequently, the Board did not fail to timely respond to the "rules request."
However, in light of this Court's recent decision in King, 303 Mich App at 189-191, we agree with plaintiffs argument on appeal that the trial court erred by dismissing plaintiffs claim on the basis that the Board had "granted" plaintiffs FOIA request. In King, the plaintiffs submitted a FOIA request to the Michigan State Police (MSP). Id. at 167. The MSP responded using language almost identical to that of the Board's response in the instant case, including language indicating that the request was granted as to " 'existing, non-exempt records' " and assessing a fee and deposit based in part on estimated labor costs for " 'separating exempt and nonexempt material.' " Id. at 167-168, 189-190. This Court held, contrary to the MSP's position, that the response effectively constituted a partial denial of the plaintiffs' request, stating:
Defendant contends that it granted plaintiffs' FOIA requests and that this lawsuit was thus filed prematurely because a circuit court action may not be filed on the basis of a public body's grant of a FOIA request. We disagree with defendant's premise that it granted the FOIA requests in their entirety. A party's choice of labels is not binding on this Court. See, generally, Norris v Lincoln Park Police Officers, 292 Mich App 574, 582; 808 NW2d 578 (2011). In responding to Barry King's January 6, 2010, FOIA request, defendant's response letter stated: "Your request is granted as to existing, non-exempt records in the possession of the Michigan State Police that fall within the scope of the request." (Emphasis added.) The letter also requested a deposit based in part on estimated labor costs for "separating exempt and nonexempt material." The letter further indicated that upon receipt of the requested deposit, defendant would process the request and notify Barry King [the requester] of the statutory basis for the exemption of any records or portions of records. Defendant included similar language in its letter responding to Christopher King's FOIA request. Thus, although defendant contends that it granted the requests, its response letters reflect that the requests were effectively granted in part and denied in part, as the letters contemplated the separation of exempt material and thereby implicitly denied the requests with respect to such material.
It could be argued that defendant's responses did not expressly deny any portion of the requests but merely asserted the possibility that an exemption would later be asserted. In that event, however, defendant must be deemed to have failed to timely respond to the FOIA requests in their entirety by granting, denying, or granting in part and denying in part the requests. In other words, defendant granted the requests in part but failed to respond with respect to all the requested documents because the response suggested some material might be withheld as exempt but failed to state conclusively whether the response was granted or denied with respect to those potentially exempt items. A public body's failure to timely respond to a request as required by the FOIA constitutes a final determination to deny the request. MCL 15.235(3); Scharret, 249 Mich App at 411-412.
In either event, then, defendant's responses are deemed to reflect a partial denial of the FOIA requests. Therefore, plaintiffs' FOIA claims did not rest on contingent future events. Huntington Woods [v Detroit, 279 Mich App 603, 615-616; 761 NW2d 127 (2008)]. Rather, the claims were filed after defendant had effectively denied the FOIA requests with respect to potentially exempt materials. Thus, plaintiffs did not file this action prematurely. [King, 303 Mich App at 189-191.]
In accordance with King, the Board's response in this case similarly did not constitute a "grant" of plaintiffs FOIA request, but rather is indicative, at least preliminarily, of a partial grant and partial denial. However, we hold that the dismissal of plaintiffs claim was nonetheless proper, because the Board was not then required to make a final determination to deny all or part of plaintiffs request.
Section 4 of the FOIA, MCL 15.234, authorizes a public body to charge a fee for processing a FOIA request and delineates the nature of that authority, including that the public body may require, at the time a request is made, a good faith deposit equal to one-half of the authorized fee. See Grebner, 216 Mich App at 740-741. Section 4 does not explicitly address the public body's obligation to respond under the FOIA when a requester, as in this case, makes a request for which the public body requires a deposit before processing the request. And, read in isolation, the language of § 5(2) of the FOIA, MCL 15.235(2) states, without addressing the impact of any deposits paid or owing, that the public body must grant, deny, or grant or deny in part a FOIA request within five days of receiving it.
However, this Court "must construe the FOIA as a whole, harmonizing its provisions." Prins v Mich State Police, 291 Mich App 586, 590; 805 NW2d 619 (2011). The plain and unambiguous language of § 4(2) of the FOIA, MCL 15.234(2), provides that "[a] public body may require at the time a request is made a good faith deposit" from the requester equal to V2 of the total fee authorized under § 4. (Emphasis added.) Obviously, a request must be made before the public body can issue a response to the request. It logically follows that the public body's obligation to respond pursuant to MCL 15.235(2) would only arise once the requester had paid the deposit required. This would enable the public body to recover a portion of its costs before processing the request, as is clearly contemplated by the language of § 4(2) of the FOIA.
Thus, the Legislature's authorization for a public body to require a deposit, i.e., a down payment, equal to V2 of the authorized fee, "at the time a request is made" under § 4(2) of the FOIA, MCL 15.234(2), clearly contemplates that the public body may recover part of its costs up front before processing the request. The deposit required "at the time the request is made" must therefore be made before the public body becomes obligated to process the request to enable it to formally respond with a final determination. Accordingly, reading § 4 and 5 of the FOIA together to produce a "harmonious and consistent enactment as a whole," Prins, 291 Mich App at 590 (citation and quotation marks omitted), the statutory scheme can be reasonably construed so as to obligate the public body to respond with its final determination in accordance with § 5(2) and (4) of the FOIA once the requester has paid the required deposit authorized under § 4(2) of the FOIA. Any other interpretation would effectively render nugatory the language "at the time the request is made" contained in § 4(2) of the FOIA, MCL 15.234(2). We must avoid such a construction. See Badeen v Par, Inc, 496 Mich 75, 81; 853 NW2d 303 (2014).
Accordingly, we hold that a final determination by the Board is a prerequisite to plaintiffs commencement of a cause of action to compel disclosure of the requested records (and to recover attorney fees and punitive damages) under § 10 of the FOIA, MCL 15.240(l)(b), (6), and (7), but a final determination is not required until plaintiff has paid the deposit required by the Board.
King does not compel a different result. In King, one of the plaintiffs brought his cause of action after he paid the deposit required by the MSP, and after the MSP then failed to timely respond to his request. Once the requester in King paid the required deposit, the public body was clearly obligated under the statutory scheme to process and respond to his request as provided under the FOIA, and the failure to do so constituted an actionable claim. King, 303 Mich App at 168, 190; MCL 15.235(3); MCL 15.240(1)(b). Because the plaintiff in King paid the deposit required as authorized by § 4(2) of the FOIA, the plaintiffs claim in King seeking a response to the FOIA request did not rest on a "contingent future eventD," i.e., the payment of the required deposit. Id. at 191. In this case, by contrast, plaintiff never paid the deposit and the Board's obligation to make a final determination never arose; plaintiffs claim accordingly rested on a contingent future event. It is undisputed that the Board stood ready to process plaintiffs request upon payment of the required deposit authorized under § 4(2). We therefore find, albeit for different reasons, that the trial court correctly granted summary disposition to the Board on Count I of plaintiffs complaint. See Messenger v Ingham Co Prosecutor, 232 Mich App 633, 643; 591 NW2d 393 (1998) ("When this Court concludes that a trial court has reached the correct result, this Court will affirm even if it does so under alternative reasoning.").
C. PLAINTIFF'S CLAIM THAT THE FEE CHARGED BY THE BOARD UNDER MCL 15.234 WAS EXCESSIVE
Plaintiff further argues that the trial court erred by summarily dismissing Count II of his complaint, challenging the Board's assessment of fees to process his FOIA request as excessive. We agree in part.
This Court reviews de novo the trial court's ruling on a motion for summary disposition. Maiden v Rozwood, 461 Mich 109, 118; 597 NW2d 817 (1999). "A motion under MCR 2.116(C)(8) tests the legal sufficiency of the complaint." Id. at 119. In deciding a motion under MCR 2.116(C)(8), a trial court may only consider the pleadings, and "[a] 11 well-pleaded factual allegations are accepted as true and construed in a light most favorable to the nonmovant." Id. Summary disposition is appropriate if the claims are "so clearly unenforceable as a matter of law that no factual development could possibly justify recovery." Wade v Dep't of Corrections, 439 Mich 158, 163; 483 NW2d 26 (1992). Further, interpretation of the FOIA is a question of law that is also subject to review de novo. Thomas, 254 Mich App at 200.
"The FOIA provides that 'a person' has a right to inspect, copy, or receive public records upon providing a written request to the FOIA coordinator of the public body," and "a public body must disclose all public records that are not specifically exempt under the act." King, 303 Mich App at 175-176 (citations and quotation marks omitted). See also MCL 15.233(1). As previously discussed, the public body may charge the requester a fee for this service as set forth in § 4 of the FOIA, MCL 15.234. Grebner, 216 Mich App at 740-741. "The FOIA clearly provides a method for determining the charge for records. It is incumbent on a public body, if it chooses to exercise its legislatively granted right to charge a fee for providing a copy of a public record, to comply with the legislative directive on how to charge. The statute contemplates only a reimbursement to the public body for the cost incurred in honoring a given request — nothing more, nothing less." Tallman v Cheboygan Area Sch, 183 Mich App 123, 130; 454 NW2d 171 (1990). "A public body is not at liberty to simply 'choose' how much it will charge for records." Id.
In this case, the Board exercised its statutory right under § 4 of the FOIA and assessed a fee to process plaintiffs FOIA request. In Count II of his complaint, plaintiff alleged that the Board's response to his request violated § 4(3), MCL 15.234(3), of the FOIA. Specifically, he claimed that the Board's proposed "reviewing procedure of examining more than 6,000 pages of records was utilized to needlessly increase the cost of fulfillment of the FOIA request," the procedure "was explicitly or implicitly designed to block or otherwise prevent the disclosure of simple responsive documents that would fulfill Plaintiffs request through the imposition of unlawful and unreasonable charges and costs," the request could be fulfilled by a simpler and more effective method, and the examination of 6,000 plus pages of documents was not required to fulfill the request. Plaintiff requested that the court require that the Board fulfill his FOIA request "with simple responsive documents without the time and expense of reviewing more than 6,000 pages of irrelevant documents" and award him reasonable attorney fees, costs, disbursements, and punitive damages.
The Board moved for summary disposition of this claim under MCR 2.116(C)(8) (failure to state a claim upon which relief can be granted), arguing that the FOIA's remedial provisions under § 10, MCL 15.240, do not apply to a dispute over fees charged under § 4 of the FOIA, MCL 15.234. To support its argument, the Board relied on this Court's decision in Detroit Free Press, 271 Mich App at 423. The trial court, also in reliance on Detroit Free Press, agreed and summarily dismissed plaintiffs § 4 claim, concluding that the "FOIA[']s remedial provisions do not apply to a dispute over fees charged under Section Four of FOIA
Contrary to the Board's argument on appeal, Detroit Free Press did not hold that a requester cannot prevail in a claim brought under § 4, MCL 15.234. Instead, Detroit Free Press implicitly recognized that a requester may prevail on a claim brought under § 4, MCL 15.234 (and that the plaintiff in that case had in fact done so). But, in reversing an award of attorney fees and costs, the Court held that a requester can only recover an award of fees and costs when the requester prevailed on a claim brought under § 10 of the FOIA, MCL 15.240(1)(b), (6), and (7). Detroit Free Press, 271 Mich App at 423. The question squarely before us in this case is initially one assumed in Detroit Free Press to be answerable in the affirmative, i.e., whether a FOIA requester may prevail on a claim under § 4, MCL 15.234, and then, in that event, what relief might be obtained, even if other than an award of attorney fees and costs.
The statutory language of § 4 of the FOIA, MCL 15.234, does not explicitly provide for a private right of action. However, as noted, this Court has implicitly recognized a cause of action under § 4 to permit challenges to the fee assessed by the public body to process a FOIA request. See Detroit Free Press, 271 Mich App at 423; Grebner, 216 Mich App at 738. In Grebner, the plaintiff brought a cause of action challenging the manner in which the public body had calculated the fee charged to produce the records, allegedly in violation of the cost provisions in § 4. Grebner, 216 Mich App at 738-739. The plaintiff claimed that the public body could charge only the incremental cost of producing copies of public records. Id. at 739. The trial court granted summary disposition in favor of the plaintiff, ordered the public body to refund the excess fee charged, and issued a permanent injunction forbidding the defendants from charging more than incremental costs in the future. Id. This Court affirmed, holding that the public body was in violation of the FOIA, and remanded the case to the trial court to determine the amount of the refund, which "would turn on defendants' incremental cost in complying with plaintiffs requests . . . ." Id. at 745.
Although § 4 of the FOIA, MCL 15.234, does not explicitly recognize a right of action, and although this Court in deciding Grebner and Detroit Free Press does not appear to have been directly presented with the issue whether a cause of action under § 4 exists, we cannot ignore the fact that we are not writing on a blank slate. Clearly, Grebner and Detroit Free Press implicitly recognized such a right of action, and we are therefore not inclined to hold otherwise. See Dana Corp v Dep't of Treasury, 267 Mich App 690, 698; 706 NW2d 204 (2005). However, in following those cases, we emphasize the limited nature of the right of action that they implicitly recognized.
This Court may not speculate regarding the intent of the Legislature "beyond those words expressed in the statute." Lash v Traverse City, 479 Mich 180, 194; 735 NW2d 628 (2007). "[T]he relief that plaintiff seeks must be provided by the Legislature." Id. at 197. Under § 10, the Legislature has explicitly permitted a cause of action against a public body that refuses to disclose or delays disclosing a public record; and the Legislature has provided for the recovery of damages by the plaintiff, including attorney fees, costs, and punitive damages, for actions commenced under § 10. MCL 15.240(l)(b), (6), and (7). Yet the Legislature has provided for no such cause of action under § 4 of the FOIA, MCL 15.234. This distinction provides "persuasive evidence that the Legislature did not intend to create a private cause of action" for damages for violations of § 4 of the FOIA, MCL 15.234. Lash, 479 Mich at 196. We therefore hold that, because the FOIA does not explicitly provide for money damages or confer a remedy based on a violation of the § 4 fee provisions, as contrasted with § 10, plaintiff does not have a valid cause of action for damages under § 4. See id. at 195-197. See also Myers v Portage, 304 Mich App 637, 643; 848 NW2d 200 (2014) ("Michigan caselaw holds that no cause of action can be inferred against a governmental defendant.").
However, although a cause of action cannot be inferred against a governmental defendant when a statute, like the FOIA, does not explicitly provide for a cause of action for money damages or confer a remedy based on a statutory violation, injunctive or declaratory relief may still be available. Lash, 479 Mich at 196.
MCR 2.605(A)(1) allows the court to grant declaratory relief, and provides:
In a case of actual controversy within its jurisdiction, a Michigan court of record may declare the rights and other legal relations of an interested party seeking a declaratory judgment, whether or not other relief is or could be sought or granted.
MCR 3.310(A) allows for the grant of a preliminary injunction "where [a] plaintiff can make a particularized showing of irreparable harm that will occur before the merits of the claim are considered." Lash, 479 Mich at 196.
In this case, plaintiff did not expressly request entry of an injunction or a declaratory order. However, plaintiff did challenge the amount of the fee charged and the process of document evaluation by which the fee was computed. Plaintiff claimed that the Board's fees were excessive given the nature of his request, and that the Board's determination that the scope and nature of his request required the identification of a substantial number of potentially relevant documents (more than 6,000 pages) in need of retrieval was erroneous. Thus, plaintiff essentially challenged the reasonableness of the Board's assessed fee in light of the nature of his request, which he claims should not encompass the examination of more than 6,000 pages and could be fulfilled by a simpler and more effective method. Plaintiff requested in part that the trial court order the Board to fulfill his request "with simple responsive documents without the time and expense of reviewing more than 6,000 pages of irrelevant documents [.]" Plaintiff further requested "all other relief that [the] Court deems equitable and just." We deem this sufficient to constitute a request, though not explicit, for injunctive or declaratory relief. See Mettler Walloon, LLC v Melrose Twp, 281 Mich App 184, 221; 761 NW2d 293 (2008) (stating that declaratory relief is an equitable remedy, not a claim); Mich AFSCME Council 25 v Woodhaven-Brownstown Sch Dist, 293 Mich App 143, 145; 809 NW2d 444 (2011) (stating that injunctive relief is an equitable remedy); see also MCR 2.601(A) (stating that a trial court may grant relief other than that explicitly demanded in pleadings).
Accepting plaintiffs allegations as true and construing them in the light most favorable to plaintiff, Maiden, 461 Mich at 119, we hold that plaintiff alleged a viable claim for declaratory or injunctive relief, effectively seeking a declaration that the fees assessed violated § 4 of the FOIA, and an injunctive order prohibiting such a fee assessment. Plaintiff set forth an actual controversy by challenging the assessment of fees by the Board as violative of § 4 of the FOIA. Lash, 479 Mich at 196 ("[A]n 'actual controversy' exists for the purposes of a declaratory judgment where a plaintiff pleads and proves facts demonstrating an adverse interest necessitating a judgment to preserve the plaintiffs legal rights."). Plaintiffs claim for declaratory or injunctive relief is not "so clearly unenforceable as a matter of law that no factual development could possibly justify recovery." Wade, 439 Mich at 163. The trial court's award of summary disposition to defendant, under MCR 2.116(C)(8), on Count II of plaintiffs complaint was therefore erroneous.
III. ENTRY OF PROTECTIVE ORDER
After commencing this case, plaintiff made three discovery requests that are at issue on appeal. First, plaintiff requested that the Board provide an index of records. Second, plaintiff requested, under MCR 2.310, to inspect "the process which identified these records or alternatively an inspection these +6,000 records." Third, plaintiff requested to depose the Board's "staffer" who determined that more than 6,000 pages of records fell within the scope of his FOIA request and needed to be examined to fulfill the request.
The Board filed a motion for a protective order under MCR 2.302(C), asserting that the discovery should be precluded. The Board generally asserted that plaintiff was using discovery to evade paying the fee authorized and assessed under § 4 of the FOIA, MCL 15.234, to process his FOIA request, and also that the requested discovery was unnecessary and unduly burdensome because plaintiff did not have viable cause of action. Plaintiff argued in response that a claim under § 4 of the FOIA challenging the assessment of fees to the requester is a recognized cause of action and that the requested discovery was necessary to ascertain how the Board identified the records that allegedly needed to be examined to fulfill plaintiffs FOIA request and what those documents were. According to plaintiff, the Board's refusal to create an index, to permit inspection, or to permit a deposition of the custodian of the records, effectively precluded plaintiff from obtaining information needed to prosecute his § 4 claim challenging the fees assessed by the Board. After conducting a hearing, the trial court granted the Board's protective order, finding that allowing the requested discovery would be "circumventing the FOIA act." The court therefore ordered that the Board was not required to respond to plaintiffs request to create an index of records; that the Board was not required to respond to plaintiffs request for an inspection of records, unless plaintiff were to pay the fee for processing his FOIA request; and that plaintiff was not allowed take the requested deposition. Plaintiff moved for reconsideration, seeking to allow plaintiffs counsel access to the documents in accordance with Evening News Ass'n v City of Troy, 417 Mich 481; 339 NW2d 421 (1983). The trial court denied the motion for reconsideration.
Plaintiff argues that the trial court abused its discretion by precluding the requested discovery. We agree to the extent that the trial court precluded the requested deposition, but disagree in all other respects.
" 'This Court reviews a trial court's decision to grant or deny discovery for an abuse of discretion.' " King, 303 Mich App at 175, quoting Shinkle v Shinkle (On Rehearing), 255 Mich App 221, 224; 663 NW2d 481 (2003). Further, this Court reviews for an abuse of discretion a trial court's decision on a motion for a protective order. Alberto v Toyota Motor Corp, 289 Mich App 328, 340; 796 NW2d 490 (2010). "A trial court abuses its discretion when its decision falls outside the range of principled outcomes." King, 303 Mich App at 175. The interpretation and application of court rules is a question of law reviewed de novo on appeal. Kernen v Homestead Dev Co, 252 Mich App 689, 692; 653 NW2d 634 (2002).
"Michigan has a broad discovery policy that permits the discovery of any matter that is not privileged and that is relevant to the pending case." Alberto, 289 Mich App at 336. MCR 2.302(B)(1) provides, in relevant part:
In General. Parties may obtain discovery regarding any matter, not privileged, which is relevant to the subject matter involved in the pending action, whether it relates to the claim or defense of the party seeking discovery or to the claim or defense of another party, including the existence, description, nature, custody, condition, and location of books, documents, other tangible things, or electronically stored information and the identity and location of persons having knowledge of a discoverable matter. It is not ground for objection that the information sought will be inadmissible at trial if the information sought appears reasonably calculated to lead to the discovery of admissible evidence.
"However, Michigan's court rules acknowledge the wisdom of placing reasonable limits on discovery." Alberto, 289 Mich App at 336. To that end, the court rules allow a party or a person from whom discovery is sought to move for a protective order. See MCR 2.302(C). The movant must demonstrate good cause for the issuance of a protective order. Id. We address each of plaintiffs three discovery requests in turn.
A. INDEX OF RECORDS
Plaintiff first requested that the Board compile an index to identify the nature of the more than 6,000 pages of records the Board claims it must examine to fulfill his FOIA request. We conclude that good cause existed to preclude this request. Section 3(1), MCL 15.233(1), of the FOIA provides that a person has a right to inspect, copy, or receive copies of the requested public record upon providing a written request sufficiently describing the record to enable the public body to find the public record. However, the FOIA plainly "does not require a public body to create a new public record" in order to satisfy a disclosure request, except "to the extent required by this act for the furnishing or copies, or edited copies . of an already existing public record." MCL 15.233(5). Therefore, "[i]n response to an FOIA request, . . . the public body is not generally required to make a compilation, summary, or report of information, nor is it generally required to create a new public record." Southfield, 269 Mich App at 281.
In this case, plaintiffs request that the Board create an index of the records it identified as requiring examination in order to fulfill plaintiffs FOIA request would effectively require the Board to make a compilation or summary or effectively create a new public record. Further, the Board explained that the creation of an index would require an extensive amount of time and labor because the Board's FOIA coordinator would need to retrieve all the records, review them, assign descriptive titles, summarize their contents, and identify and separate exempt information. Essentially, in seeking an index of all responsive documents, plaintiff would cause the Board to conduct the very document review for which the Board was entitled to require an up-front deposit, without plaintiff first making that required payment. This would effectively render nugatory the FOIA provision that permits a public body to require that a requester make a deposit, as well as our holding that a public body is not required to make a final determination regarding a FOIA request until the deposit is paid. See Apsey v Mem Hosp, 477 Mich 120, 127, 131; 730 NW2d 695 (2007). For these reasons, and because the FOIA does not obligate the Board to compile or summarize or make a new public record to fulfill a FOIA request, MCL 15.233(5); Southfield, 269 Mich App at 281, the creation of an index would be an undue burden and expense on the Board. Accordingly, the trial court's decision precluding the Board from having to create an index of records fell within the range of principled outcomes, and the trial court did not abuse its discretion by precluding the discovery. See King, 303 Mich App at 175.
B. INSPECTION OF RECORDS OR THE PROCESS USED TO IDENTIFY RECORDS
Plaintiff also made a discovery request under MCR 2.310 to inspect the process by which the Board identified the records it identified as responsive to his FOIA request or, in the alternative, to inspect the records themselves. The Board asserted in its motion for a protective order that an inspection would place an unnecessary and undue burden and expense on the Board because it again would effectively require the Board to review the responsive records and redact material exempt from public disclosure without requiring the plaintiff to pay the processing fee authorized under § 4 of the FOIA, MCL 15.234. As part of its protective order, the trial court limited the requested discovery via inspection by ordering that the Board was not required to respond to plaintiffs request for an inspection of records, unless plaintiff paid the fee for processing his record request.
The trial court did not specifically respond to plaintiffs request "to inspect the process" used by the Board. Nor did plaintiff explain what it would mean to "inspect the process." However, we read the protective order's conditioning of a right to inspect the records on the payment of the required fee to also apply to plaintiffs request to "inspect the process." Further, we conclude that the trial court did not err by so limiting plaintiffs request.
MCR 2.310 allows a party to request another party to "permit entry on land." MCR 2.310(B)(1)(b). "Entry on land" is defined by court rule as "entry upon designated land or other property in the possession or control of the person on whom the request is served for the purpose of inspecting, measuring, surveying, photographing, testing, or sampling the property or a designated object or operation on the property, within the scope of MCR 2.302(B)." MCR 2.310(A)(2). Accordingly, under MCR 2.310, plaintiff could request to inspect an "operation on the property' and arguably seek to inspect the process of identifying the pages of records potentially responsive to his FOIA request to ascertain how the Board identified records needing to be searched. Even assuming this to be the nature of plaintiffs request, however, to fiilfill this request, the Board would be required to review the responsive records and redact material exempt from public disclosure without requiring plaintiff to pay the processing fee authorized under §4 of the FOIA. Accordingly, it is not outside of the range of principled outcomes to preclude plaintiff from seeking to inspect the process used by the Board to identify the records without first requiring payment of the required deposit authorized under § 4(2) of the FOIA, and the trial court did not err by granting the Board's request for a protective order limiting discovery.
Plaintiffs alternative discovery request to inspect the records would likely lead to the discovery of evidence relevant to plaintiffs claim under § 4 of the FOIA (challenging the amount of the fees assessed by the Board to process his FOIA request as resulting from an excessive number of documents identified by the Board as needing to be searched to fulfill that request). See Alberto, 289 Mich App at 336. Under MCR 2.310(B)(1)(a)(i), a party may request that an opposing party produce and permit the requesting party, or someone acting for the requesting party, to inspect designated documents. Further, MCR 2.310(C)(6) provides, "[u]nless otherwise ordered by the court for good cause, the party producing the items for inspection shall bear the cost of assembling them and the party requesting the items shall bear any copying costs."
There was good cause, however, to limit plaintiffs request to inspect the identified records by requiring plaintiff to pay for the cost of processing the discovery request. See MCR 2.310(C)(6). In the first instance, merely granting a right to inspect all of the records would carry the risk of divulging exempt materials and thus circumvent the very aim of the FOIA to balance the public's right to disclosure of public records with the right to shield some " 'affairs of government from public view.' " King, 303 Mich App at 175-176, quoting Herald Co, Inc v Eastern Mich Univ Bd of Regents, 475 Mich 463, 472-473; 719 NW2d 19 (2006).
This risk could be obviated if the Board first searched the records and redacted exempt information. However, as previously stated, the FOIA allows the Board to charge the costs of these services to a requester and to require a good-faith deposit. MCL 15.234. If plaintiff were not required to pay the fee assessed under § 4 of the FOIA to process plaintiffs FOIA request, the Board would experience "undue burden or expense," MCR 2.302(C), by plaintiffs inspection of the records identified as responsive to his FOIA request because the Board would effectively be required to process the FOIA request, i.e., search, retrieve, examine, review, and separate exempt from nonexempt information, without reimbursement of the cost from the requester as statutorily authorized under the FOIA. Therefore, to protect the Board from undue burden and expense, justice requires the court's limitation on discovery: making the inspection contingent on the payment of fees assessed by the Board as authorized under § 4 of the FOIA. See MCR 2.302(C)(2) (stating that the court may order "that the discovery may be had only on specified terms and conditions"); Alberto, 289 Mich App at 336. Accordingly, under these circumstances, the trial court acted within its discretion by issuing an order making plaintiffs request to inspect the records contingent on the payment of the assessed fee. See King, 303 Mich App at 175.
C. DEPOSITION OF FOIA COORDINATOR
Finally, plaintiff sought to depose the "staffer" who determined the "global document set" that the Board indicated it needs to review to fulfill plaintiffs FOIA request. The Board argued that a request for deposition of the FOIA coordinator, who processed plaintiffs request, places an unnecessary and undue burden and expense on the Board because there is no dispute that plaintiff does not have a claim upon which relief can be granted. The trial court ordered that plaintiff not be allowed to take the requested deposition.
As noted in Part 11(C) of this opinion, however, plaintiff has an actionable claim for declaratory or injunctive relief under § 4 of the FOIA, MCL 15.234, challenging the Board's assessment of fees to process his request as excessive because of the scope of the records identified by the Board as needing to be examined. Accordingly, conducting a deposition, in accordance with MCR 2.306, of the person who made the determination in question, about the process or methodology used to determine the document set responsive to plaintiffs FOIA request, would likely lead to the discovery of admissible evidence on a matter that is relevant to plaintiffs § 4 claim. See MCR 2.302(B)(1). Further, a deposition would provide a means of ascertaining how the Board identified the more than 6,000 pages of responsive records and, in general, what those records were composed of, without causing the Board to incur the undue burden associated with effectively having to process plaintiffs FOIA request without reimbursement of the processing costs. It cannot be said that the deposition alone would place an undue burden or expense on the Board. See MCR 2.302(C). Under these circumstances, the trial court abused its discretion by precluding plaintiff from deposing the FOIA Coordinator or staffer who identified the scope of the records that need to be searched to fulfill plaintiff s FOIA request. See King, 303 Mich App at 175.
D. IN CAMERA REVIEW
In his motion for reconsideration of the trial court's protective order precluding discovery, plaintiff requested that his counsel be allowed to inspect the requested records in camera in accordance with Evening News. This issue is not properly preserved for review. See King v Oakland Co Prosecutor, 303 Mich App 222, 239; 842 NW2d 403 (2013) ("Where an issue is first presented in a motion for reconsideration, it is not properly preserved.") (quotation marks and citation omitted). Regardless, we do not find an in camera inspection by plaintiffs counsel to be warranted.
Evening News is not applicable to this case. Evening News concerned the assertion of a FOIA exemption and the resulting "procedural difficulties that inhere in determining whether a FOIA exemption applies in light of the asserted confidentiality of the information contained in the requested documents." King, 303 Mich App at 228, citing Evening News, 417 Mich at 514. By contrast, the issue in this case concerns the scope of the records that the Board identified as responsive, which identification resulted in allegedly excessive fees to process plaintiff s FOIA request. Therefore, the procedure set forth in Evening News, of allowing the plaintiffs counsel to view information in camera in order to challenge the assertion of an exemption, is not applicable here. Moreover, allowing plaintiffs counsel to view the responsive documents in camera would again require the Board to effectively process plaintiffs FOIA request, i.e., by retrieving and examining the information, without receipt of the required fee assessed under § 4 of the FOIA (which as previously discussed would result in undue burden and expense for the Board), and would either cause exempt materials to be divulged or cause the Board to incur the additional expense of ascertaining and redacting exempt materials without the required payment.
IV. APPELLATE ATTORNEY FEES
Finally, plaintiff argues that he is entitled to recover appellate attorney fees under § 10(6) of the FOIA, MCL 15.240(6), if he prevails on remand and that this Court should order the trial court to award all attorney fees and costs incurred in this appeal in that event. We disagree. The proper interpretation of the FOIA is a question of law that is subject to review de novo. Thomas, 254 Mich App at 201.
In support of his argument, plaintiff cites Rataj v Romulus, 306 Mich App 735; 858 NW2d 116 (2014). In Rataj, this Court determined that the public body had wrongfully denied the plaintiffs FOIA request, in part, and held that the trial court had erred by declining to order the disclosure of certain requested records. Id. at 753-754. Concluding that the legal action, and particularly the appeal to this Court, was necessary in that case to compel disclosure of the requested information, and that the plaintiff had prevailed in part, this Court held that the plaintiff was entitled to reasonable attorney fees, costs, and disbursements incurred by the plaintiff, "including those attorney fees and costs necessitated by [the] appeal. . . ." Id. at 756. Therefore, as plaintiff argues on appeal in this case, a requester may recover attorney fees related to an appeal if he or she prevails in an action commenced under § 10 of the FOIA, MCL 15.240(6). Id.
In this case, however, plaintiff did not prevail on his claim under § 10 of the FOIA, because the trial court's dismissal of Count I of his complaint was appropriate given his failure to pay the required deposit authorized under § 4(2) of the FOIA. In light of plaintiffs nonpayment, a lawsuit was not reasonably necessary to compel the disclosure of the required documents, and, therefore, plaintiff could not maintain an action for damages under § 10 of the FOIA. Accordingly, and consistently with Rataj, we decline to award attorney fees under § 10(6) of the FOIA.
V. CONCLUSION
We affirm the trial court's dismissal of Count I of plaintiffs complaint, but reverse the dismissal of Count II of plaintiffs complaint insofar as it seeks declaratory or injunctive relief. We reverse that portion of the trial court's protective order that pertains to the requested deposition, and otherwise affirm that order. We decline to order the trial court to award appellate attorney fees if plaintiff is successful on remand, and remand for further proceedings consistent with this opinion. We do not retain jurisdiction.
BECKERING, P.J., concurred with BOONSTRA, J.
The FOIA was recently amended. See 2014 PA563. The amended act provides a procedure for challenging the fees charged by a public body responding to a FOIA request and provides for monetary damages and punitive damages, in certain situations, to be paid both to the public treasury and the requester. See MCL 15.240a. The amendatory act will take effect on July 1, 2015. Nothing about the amendatory act leads us to believe the Legislature intended the amendments to operate retroactively. We presume a statute operates prospectively unless the Legislature clearly intended retroactive application; this is "especially true if retroactive application of a statute would. . attach a disability with respect to past transactions." Frank W Lynch & Co v Flex Technologies, Inc, 463 Mich 578, 583; 624 NW2d 180 (2001). We therefore consider plaintiffs appeal under the previous (and in fact, still in effect) version of the FOIA. Further, the enactment of 2014 PA 563 does not alter our conclusion that a cause of action exists for declaratory and injunctive relief, but not monetary damages, for a violation of § 4 of the FOIA, MCL 15.234, as it existed before the enactment, as discussed in Part 11(C) of this opinion.
Emphasis omitted.
Emphasis omitted.
Emphasis omitted.
As defendant points out on appeal, practically speaking, a public body could not make a final determination regarding a FOIA request, as required under MCL 15.235(2) and (4), before incurring the costs for which it is statutorily authorized to require a deposit, i.e., searching, examining, reviewing, and deleting and separating exempt from nonexempt information.
We note that the federal FOIA, 5 USC 552, also authorizes agencies to collect processing fees to "offset the cost of fulfilling document requests . . . ." Coleman v Drug Enforcement Admin, 714 F3d 816, 819 (CA 4, 2013), citing 5 USC 552(a)(4). The federal fee provisions allow an agency to require advance payment of the fee before beginning to process a request if the agency determines that the fee will exceed $250. Coleman, 714 F3d at 819, citing 5 USC 552(a)(4)(A)(v). Notably, if the requester refuses to prepay the fees, " 'the request shall not he considered received and further work will not be done on it until the required payment is received.' " Coleman, 714 F3d at 819, quoting 28 CFR 16.11(i)(4). Although the federal fee provisions differ from the fee provisions of Michigan's FOIA, "federal law is generally instructive in FOIA cases." Mager v Dep't of State Police, 460 Mich 134, 144; 595 NW2d 142 (1999).
Plaintiff further argues for the first time in his reply brief that the Board could not charge plaintiff costs to fulfill his request because the Board has not established and published procedures and guidelines to implement the FOIA's cost provision as required by § 4(3), MCL 15.234(3). This argument was not raised before the trial court, and the record lacks sufficient factual development for this Court to disregard the preservation guidelines; we therefore decline to address it. See Fast Air, Inc v Knight, 235 Mich App 541, 549; 599 NW2d 489 (1999); Walters v Nadell, 481 Mich 377, 387; 751 NW2d 431 (2008).
By definition, the Board is a "governmental agency." MCL 432.204(1) states that "[t]he Michigan gaming control board is created within the department of treasury." A "governmental agency" is defined, for purposes of the government tort liability act (GTLA), MCL 691.1401 et seq., as "this state or a political subdivision." MCL 691.1401(a). "State" is defined in the GTLA as "this state and its agencies, departments, commissions, courts, boards, councils, and statutorily created task forces." MCL 691.1401(g). Thus, the Board is a governmental entity for purposes of the GTLA.