4 (1) In this section, “certificate of authorization” means a certificate of authorization issued under the Surveyors Act; (“certificat d’autorisation”) “Registrar” means the Registrar of the Association of Ontario Land Surveyors appointed under the Surveyors Act; (“registrateur”) “survey records” means paper or electronic data prepared or captured in the course of performing a field survey, including field notes, sketches made in the field, copies of observations and measurements collected in the field, statements or oaths collected, the reasons for decisions that are related to the survey, and the resulting plan. (“dossiers d’arpentage”) 2020, c. 34, Sched. 27, s. 2. Duty to keep survey records (2) Every surveyor shall make and preserve exact and regular survey records and shall index all such survey records and shall exhibit or give copies of the same to any surveyor for a reasonable charge. 2020, c. 34, Sched. 27, s. 2. Disposition of survey records upon ceasing to practise or operate (3) Where the holder of a certificate of authorization ceases to practise or operate, the survey records owned by that holder shall be sold or transferred within 180 days to another holder of a certificate of authorization. 2020, c. 34, Sched. 27, s. 2. Ceasing to practise or operate (4) For the purposes of subsection (3), ceasing to practise or operate includes the revocation, cancellation or surrender of a certificate of authorization. 2020, c. 34, Sched. 27, s. 2. Sale or transfer, restriction (5) A surveyor or a holder of a certificate of authorization may only sell or transfer survey records to a holder of a certificate of authorization. 2020, c. 34, Sched. 27, s. 2. Sale or transfer to be confirmed in writing (6) Where a surveyor or a holder of a certificate of authorization sells or transfers survey records under subsection (3) or (5), the sale or transfer shall be recorded in writing and signed by all parties to the transaction. 2020, c. 34, Sched. 27, s. 2. Duty to notify registrar of sale or transfer (7) Where a surveyor or a holder of a certificate of authorization sells or transfers survey records under subsection (3) or (5), the party receiving the survey records shall, within 30 days, inform the Registrar in writing of the sale or transfer. 2020, c. 34, Sched. 27, s. 2. Survey records of deceased surveyor (8) Where a surveyor has died and no arrangements have been made within six months of the death to place his or her survey records and indices in the custody of a holder of a certificate of authorization, the Registrar shall cause such survey records and indices to be delivered by the personal representative of the deceased surveyor to the Minister who shall hold them for the benefit of the estate for a period not exceeding five years, and upon the expiry of that period such survey records and indices become the property of the Crown and may be maintained or disposed of by the Minister in any manner the Minister considers proper. 2020, c. 34, Sched. 27, s. 2. To be deemed public documents (9) So long as the survey records mentioned in subsection (8) are in the possession of the Minister, he or she shall exhibit or give copies of the same to any person for a reasonable charge. 2020, c. 34, Sched. 27, s. 2. Survey records in the possession of government bodies (10) A municipality or a board, ministry or agency of the government of Ontario shall maintain survey records and indices in its possession, and shall, before disposing of any such survey records and indices, consult with the Minister to ensure that the survey records continue to be preserved and available to surveyors and the public. 2020, c. 34, Sched. 27, s. 2. Section Amendments with date in force (d/m/y) 2020, c. 34, Sched. 27, s. 2 - 08/12/2020