Records and Returns
29. (1) The administrator of a charitable institution shall keep a written record and file for each resident, and shall retain the record and file for a period of at least twenty years after the last entry in the record with respect to the resident or, where the resident dies, for a period of at least five years after the death of the resident. R.R.O. 1990, Reg. 69, s. 29 (1). (2) The record shall set forth in respect of each resident, (a) his or her name, age and sex and his or her address prior to admission to the institution; (b) the names, addresses, telephone numbers and occupations of persons who may be lawfully authorized to make, (i) a decision on behalf of the resident concerning the resident’s personal care, or (ii) an information decision in accordance with the Personal Health Information Protection Act, 2004; (b.1) the names, addresses, telephone numbers and occupations of interested persons, other than persons described in clause (b); (c) his or her personal and family history; (d) the date and circumstances of and reasons for his or her admission to the institution; (e) the current terms of payment for the care and maintenance of the resident; (f) a record of all medical, X-ray, psychiatric, psychological or other similar examinations or tests, together with the findings and recommendations; (g) a record of all illnesses, accidents and admissions to hospitals; (h) observations on the conduct and behaviour of the resident while residing in the institution; (i) in the case of a resident who resides in a charitable institution other than an approved charitable home for the aged and who is unable to pay the full cost of his or her care and maintenance, a complete list of the resident’s assets including real property, securities and safety deposit boxes, and all sources of his or her income; (j) an account or history of any other matter that might affect the well-being or progress of the resident; (k) the date and circumstances when the resident is discharged or voluntarily withdraws from the institution; (l) the name and address of the person and relationship, if any, in whose charge the resident was placed at the time of discharge or the name and address of the institution to which the resident was discharged; and (m) where the resident dies, a report of the time, date and circumstances of the death, the name and address of the person, if any, who claims the body, the date that the notice of death is given to the coroner in accordance with section 12 and the name of the coroner. R.R.O. 1990, Reg. 69, s. 29 (2); O. Reg. 368/93, s. 12 (1, 2); O. Reg. 334/04, s. 2 (1). (3) The following persons may inspect and receive information from the record and file of a resident of an approved charitable home for the aged and may reproduce such information and retain copies: 1. A person appointed by the Director to collect information to determine the consistency and accuracy of information collected by collectors. 2. A person appointed by the Director to train persons described in paragraph 1. O. Reg. 334/04, s. 2 (2). (4) In subsection (3), “collectors” means persons appointed by the Director to collect information for one or both of the following: 1. To assess and classify residents to determine the level of care required by them. 2. To determine and plan for the care that may be required, in the future, by residents of approved charitable homes for the aged. O. Reg. 334/04, s. 2 (2). (5) Revoked: O. Reg. 334/04, s. 2 (2).