Tenure of office
6. (1) The appointed members of the board shall hold office for three years, except in the case of the members of the first board, two of whom shall hold office until the 1st day of February in the year following the first appointments, two for one year, and two for two years, from that day; such members retiring in rotation, two each year, the older of such retirements to be determined by lot among themselves at their first meeting; but every member of the board shall continue in office until his or her successor is appointed and is eligible for reappointment. Vacancies (2) In case of a vacancy by the death or resignation of a member, or from any cause other than the expiration of the time for which he or she was appointed, the member appointed in the former member’s place shall hold office for the remainder of the former member’s term and until his or her successor is appointed. Term of office of appointed members (3) Save as aforesaid, each of the appointed members shall hold office for three years from the 1st day of February in the year in which he or she is appointed. First appointments (4) The first appointment of members of the board shall be made at the first regular meeting of the council held after the final passing of the by-law. Subsequent appointments (5) Thereafter the appointments shall be made annually at the first meeting of the council held after its organization; and any vacancy arising from any cause other than the expiration of the time for which the member was appointed shall be filled at the first meeting of the council held after the occurrence of the vacancy. Organization of board (6) The first members of the board, within ten days after their appointment and on such day and hour as the head of the municipality shall appoint, notice of the appointment in writing, signed by him or her, having been duly sent to the address of each member at least one week before the day and hour named therein, shall meet at the office of the head for the purpose of organization, shall elect one of their number chair and shall appoint a secretary who may be one of their own number. When appointments not made at required time (7) If for any reason appointments are not made at the prescribed time, they shall be made as soon as may be thereafter. Tenure of office of chair and secretary (8) The chair and secretary shall hold office at the pleasure of the board, or for such period as the board may prescribe. Temporary chair and secretary (9) When the chair or secretary is absent or unable to act, the board may appoint a temporary chair or secretary. Monthly meeting (10) The board shall meet at least once in every month. Calling special meeting (11) The chair or any two members may summon a special meeting of the board by giving at least two days notice in writing to each member, specifying the purpose for which the meeting is called. Vacating office by absence (12) The office of a member who is absent from the meetings of the board for three consecutive months, without leave of absence from the board or without reasons satisfactory to the board, shall be declared vacant by the board, and notice thereof shall be given to the council at its next meeting. Quorum (13) No business shall be transacted at any special or general meeting unless at least four members are present. Records (14) All orders and proceedings of the board shall be entered in books to be kept for that purpose and shall be signed by the chair for the time being, and, when so entered and purporting to be so signed, shall be deemed to be original orders and proceedings, and the books may be produced and read in any judicial proceeding as evidence of the orders and proceedings. R.S.O 1990, c. P.46, s. 6.