Preliminary notice of meeting of owners
 12.2 (1) The date mentioned in clause 45.1 (1) (a) or (b) of the Act or clause (2) (h) of this section shall be, (a) at least 15 days after the board gives the preliminary notice; and (b) at least one day before the board gives the notice calling the meeting of owners described in subsection 45.1 (1) of the Act. O. Reg. 180/17, s. 11 (1). (2) In addition to the material specified in subsection 45.1 (1) of the Act, a preliminary notice with respect to a meeting of owners shall contain, (a) a statement of the purpose of the notice, including a statement that the board is required to send out subsequently a notice calling the meeting of owners with information about the meeting; (b) a statement of the purpose of the meeting, which shall include, (i) a statement of the nature of the business to be presented at the meeting if an owner has made a requisition for the meeting under section 46 of the Act, and (ii) a statement of the purpose of any proposed changes to the declaration, description, by-laws, rules or agreements that are to be discussed at the meeting; (c) a statement of the projected date of the meeting; (d) a statement specifying the date mentioned in clause 45.1 (1) (a) or (b) of the Act; (e) a statement that, subject to subsection 12.8 (1), the board is not required to include in the notice calling the meeting any material mentioned in clause 45.1 (1) (b) or (c) of the Act; (f) a statement that an individual may notify the board under clause 45.1 (1) (a) of the Act and an owner may provide material to the board under clause 45.1 (1) (b) of the Act by the method, if any, set out in a resolution of the board described in clause 13.3 (4) (d) or by another method that is specified in the notice in accordance with subsection (3) of this section; (g) if the meeting is to elect one or more directors, (i) a statement of the number of persons of which the board consists, (ii) a statement of the number of positions on the board for election at the meeting, (iii) a statement of the number of positions, if any, described in subclause (ii) for which voting is reserved as described in subsection 51 (6) of the Act, (iv) a statement of the term of each director who is to be elected at the meeting, and (v) a copy of the text of subsection 29 (1) of the Act and section 11.6 of this Regulation; (h) if the nature of the business to be presented at the meeting includes the removal or appointment of an auditor, a statement that each owner, who intends to propose a candidate for the appointment of an auditor at the meeting, may notify the board in writing, by a date that is specified in the notice, of the name and address of the person the owner intends to so propose; (i) if the meeting is a meeting that has been requisitioned in accordance with section 46 of the Act for the purpose of considering an addition, alteration or improvement to the common elements, a change in the assets of the corporation or a change in a service that the corporation provides to the owners under subsection 97 (3) of the Act, (i) a statement that describes the proposed addition, alteration, improvement or change, and (ii) a statement of the estimated cost of the proposed addition, alteration, improvement or change indicating the manner in which the corporation proposes to pay the cost; Note: On the day section 88 of Schedule 1 to the Protecting Condominium Owners Act, 2015
comes into force, clause 12.2 (2) (i) of the Regulation is revoked and the following substituted: (See: O. Reg. 180/17, s. 11 (2)) (i) if the meeting is a meeting that has been requisitioned in accordance with section 46 of the Act for the purpose of considering a modification under subsection 97 (6) of the Act, (i) a
statement that describes the proposed modification, and (ii) a
statement of the estimated cost of the proposed modification indicating the manner in which the corporation proposes to pay the cost; (i.1) if the meeting is a meeting that has been requisitioned in accordance with section 46 of the Act for the purpose of considering the installation of an electric vehicle charging system to be carried out in accordance with subsection 24.3 (5) of this Regulation, (i) a statement that describes the proposed installation, and (ii) a statement of the estimated cost of the proposed installation indicating the manner in which the corporation proposes to pay the cost, where cost has the same meaning as in subsection 24.3 (2); (j) if the meeting is a meeting described in subsection 120 (2) of the Act, (i) a copy of the certificate described in clause 120 (3) (c) of the Act, but not including any attachments to the certificate, and (ii) a statement of the municipal address of each amalgamating corporation if it differs from the mailing address of the corporation; and (k) all other materials set out in a by-law of the corporation. O. Reg. 180/17, s. 11 (1); O. Reg. 114/18, s. 2; O. Reg. 428/19, s. 6 (1). (3) For the purpose of clause (2) (f), a preliminary notice with respect to a meeting of owners shall specify one or more of the following methods, in addition to specifying the method, if any, set out in a resolution of the board described in clause 13.3 (4) (d): 1. Sending the notice or material to any address, described in clause 7 (2) (e) or section 108 of the Act, for or of the corporation. 2. Any other manner set out in a by-law of the corporation. 3. Any other method described in subsection 13.3 (4). O. Reg. 180/17, s. 11 (1). (4) The preliminary notice shall be in a form specified in the Table to section 16.1. O. Reg. 428/19, s. 6 (2). (5) Section 45.1 of the Act does not apply if the board or an owner sends out a notice to call a meeting of owners and the purpose of the meeting is solely to fill a vacancy in the board under subsection 34 (4) or (5) of the Act. O. Reg. 180/17, s. 11 (1). (6) This section does not apply to a notice calling a meeting of owners unless the meeting is held 40 days or more after the day section 45.1 of the Act comes into force and the board has not sent any notice with respect to the meeting before that day. O. Reg. 180/17, s. 11 (1).