Notice of meeting of owners
 12.8 (1) The prescribed material that subclause 47 (7) (b) (iii) of the Act requires be included in a notice of meeting of owners is, (a) the material, if any, contained in a submission made to the board, any record of the corporation contained or described in the submission or any addition to the business to be presented at the meeting described in the submission, if, (i) the submission is made by those owners who, at the time the board receives the submission, (A) own at least 15 per cent of the units, and (B) appear in the record of the corporation required by section 46.1 of the Act or are required by that section to appear in that record, (ii) the submission is in a form specified in the Table to section 16.1, (iii) the submission is made to the board by the date described in subsection 12.2 (1) and using the method allowed by clause 12.2 (2) (f), and (iv) if the submission requests that an addition be made to the business to be presented at the meeting, the addition is not contrary to the Act or this Regulation; (b) a statement of the quorum for the transaction of business at the meeting; (c) a statement of who may count towards the quorum mentioned in clause (b); (d) a statement of the manner in which an owner may be present at the meeting and may vote at the meeting in accordance with section 52 of the Act; (e) if the meeting is to elect one or more directors, (i) a statement of the number of persons of which the board consists, (ii) a statement of the number of positions on the board for election at the meeting, (iii) a statement of the number of positions, if any, described in subclause (ii) for which voting is reserved as described in subsection 51 (6) of the Act, (iv) a statement of the term of each director who is to be elected at the meeting, (v) the name and address of each individual who, for the purpose of subclause 11.2 (2) (c) (ii), has provided notice to the board in accordance with that subclause, (vi) a copy of the statements and information provided to the board in accordance with subsection 11.6 (5), and (vii) a copy of the text of subsection 29 (1) of the Act and section 11.6 of this Regulation; (f) if the nature of the business to be presented at the meeting includes the removal or appointment of an auditor, a statement of the name and address of each person described in clause 12.2 (2) (h), in respect of whom the board has received notice in accordance with that clause; (g) if the meeting is a meeting that has been requisitioned in accordance with section 46 of the Act for the purpose of considering an addition, alteration or improvement to the common elements, a change in the assets of the corporation or a change in a service that the corporation provides to the owners under subsection 97 (3) of the Act, (i) a statement that describes the proposed addition, alteration, improvement or change, and (ii) a statement of the estimated cost of the proposed addition, alteration, improvement or change indicating the manner in which the corporation proposes to pay the cost; Note: On the day section 88 of Schedule 1 to the Protecting Condominium Owners Act, 2015 comes into force, clause 12.8 (1) (g) of the Regulation is revoked and the following substituted: (See: O. Reg. 180/17, s. 13 (2)) (g) if the meeting is a meeting that has been requisitioned in accordance with section 46 of the Act for the purpose of considering a modification under subsection 97 (6) of the Act, (i) a
statement that describes the proposed modification, and (ii) a
statement of the estimated cost of the proposed modification indicating the manner in which the corporation proposes to pay the cost; and Note: On the day section 88 of Schedule 1 to the Protecting Condominium Owners Act, 2015 comes into force, the English version of clause 12.8 (1) (g) of the Regulation is amended by striking out “and” at the end. (See: O. Reg. 114/18, s. 3 (2)) (g.1) if the meeting is a meeting that has been requisitioned in accordance with section 46 of the Act for the purpose of considering the installation of an electric vehicle charging system to be carried out in accordance with subsection 24.3 (5) of this Regulation, (i) a statement that describes the proposed installation, and (ii) a statement of the estimated cost of the proposed installation indicating the manner in which the corporation proposes to pay the cost, where cost has the same meaning as in subsection 24.3 (2); and (h) all other materials set out in a by-law of the corporation. O. Reg. 180/17, s. 13 (1); O. Reg. 114/18, s. 3 (3); O. Reg. 428/19, s. 10 (1). (2) A notice of meeting of owners shall be in a form specified in the Table to section 16.1. O. Reg. 428/19, s. 10 (2). (3) Section 47 of the Act does not apply if an owner sends out a notice to call a meeting of owners and the purpose of the meeting is solely to fill a vacancy in the board under subsection 34 (5) of the Act. O. Reg. 180/17, s. 13 (1). (4) This section does not apply to a notice calling a meeting of owners unless the meeting is held 40 days or more after the day section 47 of the Act, as re-enacted by section 42 of Schedule 1 to the Protecting Condominium Owners Act, 2015, comes into force and the board has not sent any notice with respect to the meeting before that day. O. Reg. 180/17, s. 13 (1). (5) If the owners may attend a meeting of owners by telephonic or electronic means, the statement required under clause (1) (d) shall include instructions for attending and participating in the meeting by telephonic or electronic means that will be made available for the meeting, including, if applicable, instructions for voting by such means at the meeting. O. Reg. 191/23, s. 11.