Student transcripts
 34. (1) The following rules and practices are prescribed for the purposes of subsection 30 (2) of the Act as the rules and practices that every private career college must follow to ensure that its students and former students have access to their transcripts: 1.  A copy of every student’s transcript shall be kept in accordance with subsection 30 (1) of the Act at the campus of the private career college which the student is attending or at a facility approved by the Superintendent that is located at a place that is physically separate from the private career college and that is owned and operated by a person that is not affiliated with the college. 2.  A copy of every former student’s transcript shall be kept in accordance with subsection 30 (1) of the Act at a facility referred to in paragraph 1 and shall be sent to the facility within 90 days of the completion of the vocational program by the student or of the student’s withdrawal or expulsion, as the case may be. Note: On January 1, 2024, the day section 1 of Schedule 29 to the Less Red Tape, Stronger Economy Act, 2023 comes into force, paragraphs 1 and 2 of subsection 34 (1) of the Regulation are revoked and the following substituted: (See: O. Reg. 353/23, s. 16 (1)) 1.  Every current and former student’s transcript shall be kept in physical or electronic form. 2.  A physical or electronic copy of every current student’s transcript shall be kept in accordance with subsection 30 (1) of the Act at the campus of the career college the student is attending or at a facility approved by the Superintendent that is located at a place that is physically separate from the college and that is owned and operated by a person that is not affiliated with the college. 2.1  A physical or electronic copy of every former student’s transcript shall be kept at a facility referred to in paragraph 2 and shall be sent to the facility within 60 days of the completion of the vocational program by the student or of the student’s withdrawal or expulsion, as the case may be. 3.  A private career college shall retain a person approved by the Superintendent to issue transcripts to students in the event that the college ceases to operate. 4.  A private career college may retain a person approved by the Superintendent to issue transcripts to students while it is operating. 5.  A private career college shall inform the Superintendent of any of the following changes at least five days prior to the change: i.  A change in the owner, operator or location of a facility referred to in paragraph 1. Note: On January 1, 2024, the day section 1 of Schedule 29 to the Less Red Tape, Stronger Economy Act, 2023 comes into force, subparagraph 5 i of subsection 34 (1) of the Regulation is amended by striking out “paragraph 1” at the end and substituting “paragraph 2”. (See: O. Reg. 353/23, s. 16 (2)) ii.  A change in the person retained under paragraph 3 or 4 and, if the person is a corporation or business, in the location of its head office. 6.  A request for an official transcript by or on behalf of a student or former student may be made to the private career college or to a person retained under paragraph 3 or 4. 7.  Despite paragraph 6, a private career college must, upon request, by a student or former student retrieve any transcript located at a facility on behalf of the student.  O. Reg. 415/06, s. 34 (1). (2) Revoked: O. Reg. 466/16, s. 11.