Content of application
 3. (1) In addition to the information that may be required by the Superintendent under section 13 of the Act, a person applying for registration with respect to a private career college shall include the following information in the application: 1.  A list of the proposed vocational programs and all other programs that the private career college proposes to offer. 2.  A copy of all contract forms proposed to be used between the private career college and a prospective student, including contract forms with respect to programs that are not vocational programs. 3.  The names, addresses and telephone numbers of three persons who are not related to the applicant and who are able to provide references as to the character and reputation of, i.  the applicant, in the case of an applicant who is not a corporation, or ii.  the officers and directors of the applicant, in the case of an applicant who is a corporation. 4.  If the applicant intends to advertise, i.  a copy of the advertising and marketing materials proposed to be used in any form of written publication, including publication on the internet, in all the languages in which the advertisement is to appear, and ii.  a copy of the text of a proposed radio or television broadcast in all the languages in which the text is to be broadcast. 5.  If an advertisement or material referred to in paragraph 4 is to be published or broadcast in a language other than English or French, a translation of the text prepared by a person whose primary employment is translation or who has trained as a translator. 6.  If the applicant is not also the individual responsible for the administration of a campus of the college, the name, address, telephone number, fax number and e-mail address of that individual. 7.  Any operating or business name of the applicant registered under the Business Names Act if that name is different from the applicant’s legal name. 8.  If applicable, evidence that an application has been made to the Minister of Training, Colleges and Universities for an approval to use the term “college” or “institute”, or its French equivalent, under the Business Corporations Act,
Not-for-Profit Corporations Act, 2010 or the Business Names Act or evidence that such an approval has been given. Note: On January 1, 2024, the day section 1 of Schedule 29 to the Less Red Tape, Stronger Economy Act, 2023 comes into force, paragraph 8 of subsection 3 (1) of the Regulation is amended by striking out “Minister of Training, Colleges and Universities” and substituting “Minister”. (See: O. Reg. 353/23, s. 1 (1)) 9.  A copy of any agreement between the applicant and any person retained to maintain or issue transcripts in accordance with paragraph 1, 3 or 4 of section 34. 10.  A copy of the college’s student complaint procedure established in accordance with section 31 of the Act. 11.  Evidence of the insurance required under subsection 5 (2). 12.  A copy of any partnership or franchise agreement. 13.  In the case of an application by a corporation, a copy of an up-to-date corporation profile report filed under the Corporations Information Act. 14.  A copy of any fire inspection report on the buildings used by the private career college for purposes of providing instruction. 15.  A copy of the college’s expulsion policy. 15.1  A copy of the college’s sexual violence policy. 16.  Revoked: O. Reg. 492/18, s. 1. 17.  The projected enrolment for both domestic and international students in each program.  O. Reg. 415/06, s. 3 (1); O. Reg. 132/16, s. 1; O. Reg. 466/16, s. 2; O. Reg. 492/18, s. 1. (2) An application for registration with respect to a private career college shall be accompanied by an application for approval for each vocational program that the college proposes to offer, made in accordance with Part IV.  O. Reg. 415/06, s. 3 (2). (3) An application for renewal of a registration to operate a private career college shall set out in detail any change proposed to the information provided in the application for registration or in the applicant’s most recent application for renewal, in addition to the information that may be required by the Superintendent under section 13 of the Act.  O. Reg. 415/06, s. 3 (3). (4) An application for renewal of a registration to operate a private career college shall set out the college’s total enrolment in each vocational program and the enrolment of international students in each vocational program during the college’s last fiscal year.  O. Reg. 415/06, s. 3 (4); O. Reg. 377/08, s. 3. (5) An application for renewal of a registration to operate a private career college shall be made within six months after the end of the college’s fiscal year.  O. Reg. 415/06, s. 3 (5). (6) If a private career college fails to apply for renewal of its registration within the time period referred to in subsection (5), the college shall pay, in addition to the renewal fee payable under subsection (7), a penalty in an amount that is 50 per cent of the renewal fee unless the Superintendent is satisfied that there were reasonable grounds for the failure to apply in time.  O. Reg. 415/06, s. 3 (6). Note: On January 1, 2024, the day section 1 of Schedule 29 to the Less Red Tape, Stronger Economy Act, 2023 comes into force, subsection 3 (6) of the Regulation is revoked and the following substituted: (See: O. Reg. 353/23, s. 1 (2)) (6) If a career college fails to apply for renewal of its registration within the time period referred to in subsection (5) but applies within eight months after the end of the college’s fiscal year, the college shall pay, in addition to the renewal fee payable under subsection (7), a penalty in an amount that is 50 per cent of the renewal fee unless the Superintendent is satisfied that there were reasonable grounds for the failure to apply in time. O. Reg. 353/23, s. 1 (2). (6.1) If a career college fails to apply for renewal of its registration within eight months after the end of the college’s fiscal year, the college’s registration shall expire. O. Reg. 353/23, s. 1 (2). (7) An application for registration or for renewal of registration shall be accompanied by the fees required by the Minister under section 7 of the Ministry of Training, Colleges and Universities Act.  O. Reg. 415/06, s. 3 (7). (8) A copy of the agreement referred to in paragraph 9 of subsection (1) is not required to be included in an application for registration made before the first anniversary of the day this section comes into force.  O. Reg. 415/06, s. 3 (8). Note: On January 1, 2024, the day section 1 of Schedule 29 to the Less Red Tape, Stronger Economy Act, 2023 comes into force, subsection 3 (8) of the Regulation is revoked. (See: O. Reg. 353/23, s. 1 (3))