Duty to keep records
 72. (1) If a record set out in Column 1 of the Table to this section is required to be prepared in respect of an agricultural operation, the persons set out opposite the record in Column 2 of the Table shall keep a copy of it during the minimum period set out opposite the record in Column 3 of the Table. (2) A controller of an agricultural operation who is required to keep a record under this section shall ensure that the records are stored, (a) at the agricultural operation; or (b) at another location that is accessible to a controller of the operation at all times, if it is not practical to comply with clause (a). (3) Despite section 1 and subject to subsection (4), if this Regulation ceases to apply in respect of a person who, immediately before this Regulation ceased to apply, had an obligation to keep records under this Regulation, the person shall keep those records for at least two years after it ceases to apply. (4) For the purposes of subsection (3), only the most recently prepared version of a GNF strategy or a GNF plan is required to be kept once this Regulation ceases to apply. (5) A person who is required to keep records under this section shall, (a) keep them by means of paper copies, mechanical, electronic or other devices; (b) take adequate precautions, appropriate to the means used, to guard against the risk of falsification or alteration of the information in the records; and (c) provide a means for making the information in the records available in an accurate and intelligible form within a reasonable time to any person lawfully entitled to examine the records. TABLE   records  Item   Column 1 Record   Column 2 Persons required to keep record   Column 3 Minimum period during which record must be kept 

  1.   A document prepared under paragraph 2 of subsection 9 (1) in respect of GNF being transported.   1. A controller of the agricultural operation providing the GNF. 2. A controller of the agricultural operation receiving the GNF.   Five years after the transportation of the GNF. 

  2.   Results provided under paragraph 5 of subsection 9 (1) in respect of GNF being transported.   A controller of the agricultural operation receiving the GNF.   Five years after the transportation of the GNF. 

  3.   A registration submitted under section 12.   A controller of each greenhouse operation that is subject to the registration.   Five years after the day the record was created. 

  4.   Results submitted under subsection 13 (1) following a registration.   A controller of the greenhouse operation that submitted the results.   Five years after the day the record was created. 

  5.   Updated information provided under subsection 13 (2).   A controller of each greenhouse operation that is subject to the registration.   Five years after the day the record was created. 

  6.   A renewal of a registration submitted under section 15.   A controller of each greenhouse operation that is subject to the registration.   Five years after the day the record was created. 

  7.   Updated information relating to a registration, submitted under section 16.   A controller of each greenhouse operation that is subject to the registration.   Five years after the day the record was created. 

  8.    A GNF document and any updated GNF document prepared under section 17.   A controller of each greenhouse operation in respect of which the document is prepared.   Five years after the day the record was created. 

  9.   A GNF record prepared under section 17.   A controller of each greenhouse operation in respect of which the record is prepared.   Five years after the day the record was created. 

  10.   A GNF strategy submitted under section 18 or 21.   A controller of each greenhouse operation that is subject to the GNF strategy.   Five years after the day the record was created.  

  11.   An updated GNF strategy and any record prepared as part of the review under section 22.   A controller of each greenhouse operation that is subject to the GNF strategy.   Five years after the day the record was created.   

  12.   A GNF plan approved under section 27.   A controller of each agricultural operation that is subject to the GNF plan.   Five years after the day the approval was issued. 

  13.   A GNF plan approved as amended under section 30.   A controller of each agricultural operation that is subject to the GNF plan.   Five years after the day the approval was issued.   

  14.   An updated GNF plan prepared under subsection 31 (2).   A controller of each agricultural operation that is subject to the GNF plan.   Five years after the day the record was created. 

  15.   A land application schedule prepared under section 35 .   A controller of each agricultural operation in respect of which the schedule was prepared.   Five years after the day the record was created. 

  16.   A record of land application prepared under section 36.   A controller of each agricultural operation in respect of which the record was prepared.   Five years after the day the record was created. 

  17.    A record of restricted period land application prepared under subsection 43 (5).   A controller of each agricultural operation in respect of which the record was prepared.   Five years after the day the record was created. 

  18.   A contingency plan prepared under subsection 46 (5).   A controller of the greenhouse operation in respect of which the record was prepared.   Two years after the day the contingency plan ceases to apply. 

  19.   An engineer’s commitment certificate under clause 53 (a) in respect of a permanent GNF storage facility   A controller of the agricultural operation in respect of which the permanent GNF storage facility is constructed or expanded.   Five years after the day the permanent GNF storage facility is no longer used to store GNF. 

  20.   Test results provided to the controller of an agricultural operation by a laboratory with respect to sampling carried out under Part VIII.   A controller of the agricultural operation in respect of which the test results relate.   Five years after the day the record was created. O. Reg. 234/15, s. 29.