6. (1) A record to be compiled by the clerk of the municipality or secretary-treasurer of the planning board and forwarded to the approval authority under subsection 17 (31) of the Act shall include the following: 1. A certified copy of the by-law adopting the proposed official plan or plan amendment. 2. A certified copy of the proposed official plan or plan amendment. 3. The original or a copy of all written submissions and comments and when they were received. 4. An affidavit or sworn declaration by an employee of the municipality or planning board certifying that, i. the requirements for the giving of notice and the holding of at least one public meeting or the alternative measures for informing and obtaining the views of the public set out in the official plan have been complied with, and ii. the requirements for the giving of notice of adoption have been complied with. 5. An affidavit or sworn declaration of an employee of the municipality or planning board listing all persons and public bodies that made oral submissions at a public meeting. 6. A copy of the minutes of the public meeting, if any. 7. A copy of any planning report considered by council or the planning board. 8. An affidavit or sworn declaration of the clerk, commissioner or director of planning of the municipality or the secretary-treasurer of the planning board or other employee of the municipality or planning board designated by resolution certifying that the information required under subsection (2) and provided by the municipality or planning board is true. O. Reg. 198/96, s. 6 (1). (2) The record must also indicate the following: 1. Whether the council or planning board is submitting an official plan or official plan amendment. 2. If the council or planning board is submitting an official plan, whether the official plan replaces an existing official plan. 3. If the council or planning board is submitting an official plan amendment, the record must indicate the following: i. A description of the subject land, such as the municipality or geographic township in territory without municipal organization, concession and lot numbers, reference plan and part numbers and name of street and number. ii. The approximate area of the land covered by the proposed amendment, if applicable and if known. iii. Whether the proposed amendment changes, replaces or deletes a policy in the official plan. iv. If the answer to subparagraph iii is yes, the policy to be changed, replaced or deleted. v. Whether the proposed amendment adds a policy to the official plan. vi. If the proposed amendment changes, replaces or deletes a policy or adds a policy, the purpose of the proposed official plan amendment. vii. If applicable, the current designation of the subject land in the official plan and the land uses which are authorized by the designation. viii. Whether the proposed amendment changes or replaces a designation in the official plan. ix. If the proposed amendment changes or replaces a designation in the official plan, the designation to be changed or replaced. x. The land uses which would be authorized by the proposed official plan amendment. xi. If known, whether the subject land or land within 120 metres of the subject land is the subject of an application for an amendment to an official plan, a zoning by-law, a Minister’s zoning order, a minor variance, a plan of subdivision, a consent or a site plan. xii. If it is known that the subject land is the subject of an application for the purposes of subparagraph xi, the file number of the application, the name of the approval authority considering the application, the lands affected by the application, the purpose of the application, the status of the application and the effect of the application on the proposed amendment. O. Reg. 198/96, s. 6 (2).