8 (1) On registering a change of name made under this Act, the Registrar General shall, (a)  promptly cause a notice of the change of name to be published in The Ontario Gazette, except in the circumstances specified in the regulations made under this Act; (b)  enter the change of name in the change of name index maintained under section 2 of the Vital Statistics Act; (b.1)  cause notice of the change of name, together with a copy of the police records check that was provided by the person applying for a change of name, to be given to the Ministry of the Solicitor General if the Registrar General was advised under section 7.1 that the Ministry of the Solicitor General has information about the person whose name has been changed that would be included in a police records check; and (c)  cause notice of the change to be given, (i)  to the sheriff of the appropriate area, if the application discloses an unsatisfied order for payment of money or unsatisfied execution against the property of the person whose name has been changed, (ii)  to the Registrar of Personal Property Security, if the application discloses that a financing statement registered under the Personal Property Security Act
names the person as debtor, (iii)  to the Registrar in Bankruptcy, if the application discloses that the person is an undischarged bankrupt, and (iv)  to the clerk or registrar of the appropriate court, if the application discloses a pending court proceeding against the person other than a proceeding referred to in clause 6 (2) (h.2).  R.S.O. 1990, c. C.7, s. 8 (1); 1997, c. 17, s. 4 (1, 2); 2006, c. 34, s. 5 (1); 2009, c. 33, Sched. 17, s. 3 (1); 2020, c. 34, Sched. 3, s. 7. Ministry of the Solicitor General, access to records (1.1) Despite any other Act, (a)  the Registrar General may, on request from the Ministry of the Solicitor General, provide the Ministry with any information from records in the Registrar General’s possession or control that may be relevant in determining whether there has been a change of name of a person and, if there has been a change of name of the person, any information from such records regarding or relevant to the change of name; (b)  the Registrar General may give the Ministry of the Solicitor General access to any or all the records in the Registrar General’s possession or control in order to allow the Ministry to search for and obtain the information described in clause (a).  1997, c. 17, s. 4 (3); 2009, c. 33, Sched. 17, s. 3 (1); 2020, c. 34, Sched. 3, s. 7 (3). Further notice by Ministry of the Solicitor General (1.2) On receiving notice under clause (1) (b.1) or receiving or obtaining information under subsection (1.1), the Ministry of the Solicitor General may, despite any other Act, cause the information or notice of the change of name, together with any information in the police records check, to be given to the Ministry of the Solicitor General, the Ministry of Transportation, any police force or any other ministry, agency or institution that, in the opinion of the Ministry, should know about the change of name for law enforcement or corrections purposes.  1997, c. 17, s. 4 (3); 2009, c. 33, Sched. 17, s. 3 (1); 2012, c. 8, Sched. 6, s. 3 (1); 2020, c. 34, Sched. 3, s. 7 (3). Note: On a day to be named by proclamation of the Lieutenant Governor, subsection 8 (1.2) of the Act is amended by striking out “police force” and substituting “police service”. (See: 2019, c. 1, Sched. 4, s. 3 (3)) Personal information (1.3) Where a disclosure is made under subsection (1.1) or (1.2), the Registrar General and the Ministry of the Solicitor General shall disclose personal information about an individual and the Ministry of the Solicitor General and any ministry, agency or institution that receives information under subsection (1.2) shall collect such information and subsections 39 (2) of the Freedom of Information and Protection of Privacy Act and 29 (2) of the Municipal Freedom of Information and Protection of Privacy Act do not apply to the collection of personal information under clause (1) (b.1) or subsection (1.1) or (1.2).  1997, c. 17, s. 4 (3); 2009, c. 33, Sched. 17, s. 3 (1); 2020, c. 34, Sched. 3, s. 7 (3). Incidental information not to be disclosed (1.4) The Ministry of the Solicitor General shall not, under subsection (1.2), give any information that it has obtained under clause (1.1) (b), other than information that may be relevant in determining whether there has been a change of name of a person or, if there has been a change of name of the person, any information regarding or relevant to the change of name.  1997, c. 17, s. 4 (3); 2009, c. 33, Sched. 17, s. 3 (1); 2020, c. 34, Sched. 3, s. 7 (3). Where change of name to be kept confidential (2) Despite subsection (1), if the Attorney General or a person authorized by the Attorney General certifies that a change of name is intended, in his or her opinion, to prevent significant harm to the person to whose name the application relates and certifies that he or she has reviewed a police records check as described in subsection 6 (10) in respect of that person, (a)  the application shall be sealed and filed in the office of the Registrar General; (b)  no notice of the change of name shall be published in The Ontario Gazette and no notice of the application or of the change of name shall be given to the Ministry of the Solicitor General or any person; (c)  if the person’s birth was registered in Ontario, the original registration shall be withdrawn from the registration files and sealed in a separate file, and a new birth registration showing the new name shall be made under the Vital Statistics Act; and (d)  the change of name shall not be entered in the change of name index maintained under section 2 of the Vital Statistics Act.  R.S.O. 1990, c. C.7, s. 8 (2); 1997, c. 17, s. 4 (4, 5); 2006, c. 19, Sched. B, s. 3; 2009, c. 33, Sched. 17, s. 3 (1); 2016, c. 5, Sched. 4, s. 7; 2020, c. 34, Sched. 3, s. 7 (3). Same (3) Subsection (1.1) does not apply in respect of a change of name that has been certified as described in subsection (2) by the Attorney General or a person authorized by the Attorney General.  1997, c. 17, s. 4 (6). Section Amendments with date in force (d/m/y) 1997, c. 17, s. 4 (1-6) - 04/06/1998 2006, c. 19, Sched. B, s. 3 - 22/06/2006 2006, c. 34, s. 5 (1) - 03/07/2007 2009, c. 33, Sched. 17, s. 3 (1) - 15/12/2009 2012, c. 8, Sched. 6, s. 3 (1) - 01/09/2016; 2012, c. 8, Sched. 6, s. 3 (2) - see Table of Public Statute Provisions Repealed Under Section 10.1 of the Legislation Act, 2006 - 31/12/2022 2016, c. 5, Sched. 4, s. 7 - 01/01/2017 2018, c. 3, Sched. 5, s. 3 (3) - no effect - see 2019, c. 1, Sched. 3, s. 5 - 26/03/2019 2019, c. 1, Sched. 4, s. 3 (3) - not in force 2020, c. 34, Sched. 3, s. 7 (1-3) - 30/04/2021 Substitution of New Name