REMOTE Act

Bill: 118-s-5429
Sponsor: full_name: Sen. Ernst, Joni [R-IA]
Introduced: 2024-12-05
Policy area: Government Operations and Politics
Subjects: Commuting

Computers and information technology

Government employee pay, benefits, personnel management

Government information and archives

Public contracts and procurement
Latest action: action_date: 2024-12-05
text: Read twice and referred to the Committee on Homeland Security and Governmental Affairs.

Summaries:

tv_txt: II 118th CONGRESS 2d Session S. 5429 IN THE SENATE OF THE UNITED STATES December 5, 2024 Ms. Ernst introduced the following bill; which was read twice and referred to the Committee on Homeland Security and Governmental Affairs A BILL To require each Executive department to establish policies and collect information regarding teleworking employees of the Executive department, and for other purposes.

1. Short title This Act may be cited as the Requiring Effective Management and Oversight of Teleworking Employees Act or the REMOTE Act . 2. Utilization data and reporting (a) Definitions In this section: (1) Agency office The term agency office means any office space— (A) that is owned or leased by an Executive department; and (B) in which not less than 1 employee of the Executive department described in subparagraph (A), or a contract employee with respect to that Executive department, regularly performs the duties of that employee or contract employee, as applicable. (2) Budget justification materials The term budget justification materials has the meaning given the term in section 3(b)(2)(A) of the Federal Funding Accountability and Transparency Act of 2006 ( 31 U.S.C. 6101 note). (3) Computer network The term computer network means software or a system— (A) that is operated by or for an Executive department; and (B) to which an employee of the Executive department described in subparagraph (A), or a contract employee with respect to that Executive department, is required to be digitally connected in order to work on behalf of that Executive department, such as to access the email account, user account, or file systems provided by the Executive department to that employee or contract employee, as applicable. (4) Contract employee The term contract employee means an individual who— (A) is not an employee of an Executive department; (B) is an employee of an entity that has entered into a contract with an Executive department; and (C) works pursuant to the contract described in subparagraph (B). (5) Executive department The term Executive department has the meaning given the term in section 101 of title 5, United States Code. (6) Login The term login means the act by which an employee of an Executive department, or a contract employee with respect to an Executive department, makes a digital connection to a computer network with respect to that Executive department. (7) Network traffic The term network traffic means the volume and flow of data across and within a computer network. (8) Teleworking employee The term teleworking employee means an employee of an Executive department, or a contract employee with respect to an Executive department, who is— (A) working on behalf of the Executive department and not detailed to a different Federal entity; and (B) covered by a telework agreement. (9) Working remotely The term working remotely means, with respect to a teleworking employee, that the teleworking employee is performing work duties on a computer while located physically outside of an agency office with respect to the applicable Executive department (or, with respect to a contract employee, outside of office space owned or leased by the entity that employs the contract employee). (b) Data collection The head of each Executive department shall— (1) not later than 180 days after the date of enactment of this Act, establish— (A) policies requiring the recording of the login activity of, and the network traffic that is generated by, each teleworking employee with respect to that Executive department; and (B) directives for managers of teleworking employees with respect to that Executive department to periodically review the network traffic generated by each such teleworking employee while that teleworking employee is working remotely; and (2) not later than 1 year after the date of enactment of this Act— (A) begin retaining the data described in paragraph (1)(A), which shall include, with respect to each teleworking employee with respect to that Executive department who is working remotely— (i) the average number of logins made each day by the teleworking employee; (ii) the average daily duration of the connection by the teleworking employee to the applicable computer network; and (iii) the network traffic that such teleworking employee generates while working remotely; and (B) establish a policy that the Executive department may dispose of data retained under subparagraph (A) not sooner than 3 years after the date on which the Executive department collects the data. (c) Swiped data collection Beginning on the date that is 180 days after the date of enactment of this Act, the head of each Executive department, with respect to each employee of the Executive department and each contract employee with respect to the Executive department who regularly performs the job duties of the employee or contract employee, as applicable, at the headquarters building of the Executive department— (1) shall require that employee or contract employee to use a Personal Identity Verification Card or Common Access Card, as applicable, to make a login; (2) shall collect login data by that employee or contract employee using a Personal Identity Verification Card or Common Access Card, as applicable, which shall include, with respect to the employee or contract employee— (A) the average number of logins made each day by the employee or contract employee; (B) the average daily duration of the connection by the employee or contract employee to the applicable computer network; and (C) the network traffic that such employee or contract employee generates while working from the headquarters building; (3) shall retain data collected under paragraph (2); and (4) may dispose of data retained under paragraph (3) not sooner than 3 years after the date on which the Executive department collects the data. (d) Report With respect to the first fiscal year that begins after the date that is 180 days after the date of enactment of this Act, and with respect to each fiscal year thereafter, the head of each Executive department shall publish the data collected pursuant to subsections (b)(2)(A) and (c)(2) in the budget justification materials of the Executive department in a format that, for the applicable fiscal year— (1) protects personally identifiable information; (2) compares the average login rates of teleworking employees working remotely on each weekday to the total number of teleworking employees approved to be working remotely on each weekday; and (3) compares the average login rates of teleworking employees working remotely on each weekday to the average login rates of employees working from the headquarters building of the Executive department. 3. Chief Human Capital Officer reports Section 6506(d) of title 5, United States Code, is amended— (1) by amending paragraph (1) to read as follows: (1) In general Each year, the Chief Human Capital Officer of each executive agency, in consultation with the Telework Managing Officer of that agency, shall submit a report to the Chair and Vice Chair of the Chief Human Capital Officers Council on agency management efforts to promote the efficient use of telework, which shall include a description of the adverse effects of telework policy on the performance of the executive agency, including any increased incidences of disciplinary actions against employees of the executive agency. ; (2) by redesignating paragraph (2) as paragraph (3); and (3) by inserting after paragraph (1) the following: (2) Collection and retention of relevant information Not later than 60 days after the date of enactment of the Requiring Effective Management and Oversight of Teleworking Employees Act , the Chief Human Capital Officer of each executive agency shall establish a policy that requires any manager of an employee of the executive agency who teleworks who revokes the privileges of that employee to telework due to a reason specific to that employee to provide written information to the human capital office of that executive agency (which shall retain that information for a reasonable amount of time after the employee is no longer employed by the executive agency) and to the employee regarding the circumstances giving rise to that revocation, which shall include— (A) the name, title, office, years of service, official worksite, and annual rate of basic pay of the employee; (B) the total number of days that the employee teleworked in the 6 work periods immediately preceding the work period in which the revocation occurred, which shall include an itemized identification of each day on which that employee teleworked during those 6 work periods; (C) a brief narrative summary of the circumstances giving rise to the revocation, with detail sufficient to confirm the propriety of the revocation under the policies of the executive agency; and (D) any steps the manager took to discipline the employee before carrying out the revocation. .