DHS Acquisition Documentation Integrity Act of 2016

Bill: 114-hr-4398
Sponsor: full_name: Rep. Watson Coleman, Bonnie [D-NJ-12]
Introduced: 2016-02-01
Policy area: Government Operations and Politics
Subjects: Accounting and auditing

Congressional oversight

Department of Homeland Security

Government information and archives

Public contracts and procurement
Latest action: action_date: 2016-02-24
text: Received in the Senate and Read twice and referred to the Committee on Homeland Security and Governmental Affairs.

Summaries:
action_date: 2016-02-01
action_desc: Introduced in House
text: <p><strong>DHS Acquisition Documentation Integrity Act of 2016</strong></p> <p>This bill amends the Homeland Security Act of 2002 to direct the Department of Homeland Security (DHS) to require the head of a relevant component or office to:</p> <ul> <li> maintain acquisition documentation that is complete, accurate, timely, and valid and that includes operational requirements that are validated consistent with DHS policy, a complete lifecycle cost estimate, verification of such estimate against independent cost estimates, a cost-benefit analysis, and a schedule;</li> <li> prepare cost estimates and schedules for major acquisition programs in a manner consistent with best practices as identified by the Government Accountability Office; and </li> <li> submit certain acquisition documentation to DHS to produce an annual comprehensive report on the status of DHS acquisitions for submission to Congress. </li> </ul> <p> DHS may waive such submission requirement for a fiscal year if the program: (1) has not entered the full rate production phase in the acquisition lifecycle, had a reasonable cost estimate established, and had a system configuration defined fully; or (2) does not meet the definition of capital asset, as defined by the Office of Management and Budget.</p>  <p> DHS shall make available to Congress, at the same time the President's budget is submitted for a fiscal year, information on the requirements of this Act in the prior fiscal year, including the following information regarding each program for which DHS has waived the submission requirement: </p> <ul> <li>the grounds for granting a waiver for that program;</li> <li>the projected cost of that program;</li> <li>the proportion of a component's or office's annual acquisition budget attributed to that program; and</li> <li>information on the significance of the program with respect to the component's operations and execution of its mission. </li> </ul> <p>The bill defines a "major acquisition program" as one that is estimated to require total expenditures of at least $300 million.</p>

action_date: 2016-02-23
action_desc: Passed House without amendment
text: <p>(This measure has not been amended since it was introduced. The summary has been expanded because action occurred on the measure.)</p> <p><strong>DHS Acquisition Documentation Integrity Act of 2016</strong></p> <p>(Sec. 2) This bill amends the Homeland Security Act of 2002 to direct the Department of Homeland Security (DHS) to require the head of a relevant component or office to:</p> <ul> <li> maintain acquisition documentation that is complete, accurate, timely, and valid and that includes operational requirements that are validated consistent with DHS policy, a complete lifecycle cost estimate, verification of such estimate against independent cost estimates, a cost-benefit analysis, and a schedule;</li> <li> prepare cost estimates and schedules for major acquisition programs in a manner consistent with best practices as identified by the Government Accountability Office; and </li> <li> submit certain acquisition documentation to DHS to produce an annual comprehensive report on the status of DHS acquisitions for submission to Congress. </li> </ul> <p> DHS may waive such submission requirement for a fiscal year if the program: (1) has not entered the full rate production phase in the acquisition lifecycle, had a reasonable cost estimate established, and had a system configuration defined fully; or (2) does not meet the definition of capital asset, as defined by the Office of Management and Budget.</p> <p> DHS shall make available to Congress, at the same time the President's budget is submitted for a fiscal year, information on the requirements of this Act in the prior fiscal year, including the following information regarding each program for which DHS has waived the submission requirement: </p> <ul> <li>the grounds for granting a waiver for that program;</li> <li>the projected cost of that program;</li> <li>the proportion of a component's or office's annual acquisition budget attributed to that program; and</li> <li>information on the significance of the program with respect to the component's operations and execution of its mission. </li> </ul> <p>The bill defines a "major acquisition program" as one that is estimated to require total expenditures of at least $300 million.</p>

tv_txt: I 114th CONGRESS 2d Session H. R. 4398 IN THE HOUSE OF REPRESENTATIVES AN ACT To amend the Homeland Security Act of 2002 to provide for requirements relating to documentation for major acquisition programs, and for other purposes.

1. Short title This Act may be cited as the DHS Acquisition Documentation Integrity Act of 2016 . 2. Department of Homeland Security acquisition documentation (a) In general Title VII of the Homeland Security Act of 2002 ( 6 U.S.C. 341 et seq. ) is amended by adding at the end the following: 708. Acquisition documentation (a) In general For each major acquisition program, the Secretary, acting through the Under Secretary for Management, shall require the head of a relevant component or office to— (1) maintain acquisition documentation that is complete, accurate, timely, and valid and that includes, at a minimum— (A) operational requirements that are validated consistent with Departmental policy and changes to those requirements, as appropriate; (B) a complete lifecycle cost estimate with supporting documentation; (C) verification of the lifecycle cost estimate against independent cost estimates, and reconciliation of any differences; (D) a cost-benefit analysis with supporting documentation; and (E) a schedule, including, as appropriate, an integrated master schedule; (2) prepare cost estimates and schedules for major acquisition programs, as required under subparagraphs (B) and (E), in a manner consistent with best practices as identified by the Comptroller General of the United States; and (3) submit certain acquisition documentation to the Secretary to produce an annual comprehensive report on the status of departmental acquisitions for submission to Congress. (b) Waiver On a case-by-case basis, the Secretary may waive the requirement under paragraph (3) of subsection (a) for a fiscal year if either— (1) the program has not— (A) entered the full rate production phase in the acquisition lifecycle; (B) had a reasonable cost estimate established; and (C) had a system configuration defined fully; or (2) the program does not meet the definition of capital asset, as such term is defined by the Director of the Office of Management and Budget. (c) Congressional oversight At the same time the President’s budget is submitted for a fiscal year under section 1105(a) of title 31, United States Code, the Secretary shall make information available, as applicable, to the Committee on Homeland Security of the House of Representatives and the Committee on Homeland Security and Governmental Affairs of the Senate information on the requirement under subsection (a) in the prior fiscal year that includes the following specific information regarding each program for which the Secretary has issued a waiver under subsection (b): (1) The grounds for granting a waiver for that program. (2) The projected cost of that program. (3) The proportion of a component’s or office’s annual acquisition budget attributed to that program, as available. (4) Information on the significance of the program with respect to the component’s operations and execution of its mission. (d) Major acquisition program defined In this section, the term major acquisition program means a Department acquisition program that is estimated by the Secretary to require an eventual total expenditure of at least $300,000,000 (based on fiscal year 2016 constant dollars) over its lifecycle cost. . (b) Clerical amendment The table of contents in section 1(b) of the Homeland Security Act of 2002 ( 6 U.S.C. 101 et seq. ) is amended by adding after the item related to section 707 the following new item: Sec. 708. Acquisition documentation. .

Passed the House of Representatives February 23, 2016. Karen L. Haas, Clerk.

tv_txt: I 114th CONGRESS 2d Session H. R. 4398 IN THE HOUSE OF REPRESENTATIVES February 1, 2016 Mrs. Watson Coleman introduced the following bill; which was referred to the Committee on Homeland Security A BILL To amend the Homeland Security Act of 2002 to provide for requirements relating to documentation for major acquisition programs, and for other purposes.

1. Short title This Act may be cited as the DHS Acquisition Documentation Integrity Act of 2016 . 2. Department of Homeland Security acquisition documentation (a) In general Title VII of the Homeland Security Act of 2002 ( 6 U.S.C. 341 et seq. ) is amended by adding at the end the following: 708. Acquisition documentation (a) In general For each major acquisition program, the Secretary, acting through the Under Secretary for Management, shall require the head of a relevant component or office to— (1) maintain acquisition documentation that is complete, accurate, timely, and valid and that includes, at a minimum— (A) operational requirements that are validated consistent with Departmental policy and changes to those requirements, as appropriate; (B) a complete lifecycle cost estimate with supporting documentation; (C) verification of the lifecycle cost estimate against independent cost estimates, and reconciliation of any differences; (D) a cost-benefit analysis with supporting documentation; and (E) a schedule, including, as appropriate, an integrated master schedule; (2) prepare cost estimates and schedules for major acquisition programs, as required under subparagraphs (B) and (E), in a manner consistent with best practices as identified by the Comptroller General of the United States; and (3) submit certain acquisition documentation to the Secretary to produce an annual comprehensive report on the status of departmental acquisitions for submission to Congress. (b) Waiver On a case-by-case basis, the Secretary may waive the requirement under paragraph (3) of subsection (a) for a fiscal year if either— (1) the program has not— (A) entered the full rate production phase in the acquisition lifecycle; (B) had a reasonable cost estimate established; and (C) had a system configuration defined fully; or (2) the program does not meet the definition of capital asset, as such term is defined by the Director of the Office of Management and Budget. (c) Congressional oversight At the same time the President’s budget is submitted for a fiscal year under section 1105(a) of title 31, United States Code, the Secretary shall make information available, as applicable, to the Committee on Homeland Security of the House of Representatives and the Committee on Homeland Security and Governmental Affairs of the Senate information on the requirement under subsection (a) in the prior fiscal year that includes the following specific information regarding each program for which the Secretary has issued a waiver under subsection (b): (1) The grounds for granting a waiver for that program. (2) The projected cost of that program. (3) The proportion of a component’s or office’s annual acquisition budget attributed to that program, as available. (4) Information on the significance of the program with respect to the component’s operations and execution of its mission. (d) Major acquisition program defined In this section, the term major acquisition program means a Department acquisition program that is estimated by the Secretary to require an eventual total expenditure of at least $300,000,000 (based on fiscal year 2016 constant dollars) over its lifecycle cost. . (b) Clerical amendment The table of contents in section 1(b) of the Homeland Security Act of 2002 ( 6 U.S.C. 101 et seq. ) is amended by adding after the item related to section 707 the following new item: Sec. 708. Acquisition documentation. .

tv_txt: IIB 114th CONGRESS 2d Session H. R. 4398 IN THE SENATE OF THE UNITED STATES February 24, 2016 Received; read twice and referred to the Committee on Homeland Security and Governmental Affairs AN ACT To amend the Homeland Security Act of 2002 to provide for requirements relating to documentation for major acquisition programs, and for other purposes.

1. Short title This Act may be cited as the DHS Acquisition Documentation Integrity Act of 2016 . 2. Department of Homeland Security acquisition documentation (a) In general Title VII of the Homeland Security Act of 2002 ( 6 U.S.C. 341 et seq. ) is amended by adding at the end the following: 708. Acquisition documentation (a) In general For each major acquisition program, the Secretary, acting through the Under Secretary for Management, shall require the head of a relevant component or office to— (1) maintain acquisition documentation that is complete, accurate, timely, and valid and that includes, at a minimum— (A) operational requirements that are validated consistent with Departmental policy and changes to those requirements, as appropriate; (B) a complete lifecycle cost estimate with supporting documentation; (C) verification of the lifecycle cost estimate against independent cost estimates, and reconciliation of any differences; (D) a cost-benefit analysis with supporting documentation; and (E) a schedule, including, as appropriate, an integrated master schedule; (2) prepare cost estimates and schedules for major acquisition programs, as required under subparagraphs (B) and (E), in a manner consistent with best practices as identified by the Comptroller General of the United States; and (3) submit certain acquisition documentation to the Secretary to produce an annual comprehensive report on the status of departmental acquisitions for submission to Congress. (b) Waiver On a case-by-case basis, the Secretary may waive the requirement under paragraph (3) of subsection (a) for a fiscal year if either— (1) the program has not— (A) entered the full rate production phase in the acquisition lifecycle; (B) had a reasonable cost estimate established; and (C) had a system configuration defined fully; or (2) the program does not meet the definition of capital asset, as such term is defined by the Director of the Office of Management and Budget. (c) Congressional oversight At the same time the President’s budget is submitted for a fiscal year under section 1105(a) of title 31, United States Code, the Secretary shall make information available, as applicable, to the Committee on Homeland Security of the House of Representatives and the Committee on Homeland Security and Governmental Affairs of the Senate information on the requirement under subsection (a) in the prior fiscal year that includes the following specific information regarding each program for which the Secretary has issued a waiver under subsection (b): (1) The grounds for granting a waiver for that program. (2) The projected cost of that program. (3) The proportion of a component’s or office’s annual acquisition budget attributed to that program, as available. (4) Information on the significance of the program with respect to the component’s operations and execution of its mission. (d) Major acquisition program defined In this section, the term major acquisition program means a Department acquisition program that is estimated by the Secretary to require an eventual total expenditure of at least $300,000,000 (based on fiscal year 2016 constant dollars) over its lifecycle cost. . (b) Clerical amendment The table of contents in section 1(b) of the Homeland Security Act of 2002 ( 6 U.S.C. 101 et seq. ) is amended by adding after the item related to section 707 the following new item: Sec. 708. Acquisition documentation. .

Passed the House of Representatives February 23, 2016. Karen L. Haas, Clerk

tv_txt: IB Union Calendar No. 324 114th CONGRESS 2d Session H. R. 4398 [Report No. 114–425] IN THE HOUSE OF REPRESENTATIVES February 1, 2016 Mrs. Watson Coleman introduced the following bill; which was referred to the Committee on Homeland Security February 23, 2016 Additional sponsors: Mr. Thompson of Mississippi and Mr. McCaul February 23, 2016 Committed to the Committee of the Whole House on the State of the Union and ordered to be printed A BILL To amend the Homeland Security Act of 2002 to provide for requirements relating to documentation for major acquisition programs, and for other purposes.

1. Short title This Act may be cited as the DHS Acquisition Documentation Integrity Act of 2016 . 2. Department of Homeland Security acquisition documentation (a) In general Title VII of the Homeland Security Act of 2002 ( 6 U.S.C. 341 et seq. ) is amended by adding at the end the following: 708. Acquisition documentation (a) In general For each major acquisition program, the Secretary, acting through the Under Secretary for Management, shall require the head of a relevant component or office to— (1) maintain acquisition documentation that is complete, accurate, timely, and valid and that includes, at a minimum— (A) operational requirements that are validated consistent with Departmental policy and changes to those requirements, as appropriate; (B) a complete lifecycle cost estimate with supporting documentation; (C) verification of the lifecycle cost estimate against independent cost estimates, and reconciliation of any differences; (D) a cost-benefit analysis with supporting documentation; and (E) a schedule, including, as appropriate, an integrated master schedule; (2) prepare cost estimates and schedules for major acquisition programs, as required under subparagraphs (B) and (E), in a manner consistent with best practices as identified by the Comptroller General of the United States; and (3) submit certain acquisition documentation to the Secretary to produce an annual comprehensive report on the status of departmental acquisitions for submission to Congress. (b) Waiver On a case-by-case basis, the Secretary may waive the requirement under paragraph (3) of subsection (a) for a fiscal year if either— (1) the program has not— (A) entered the full rate production phase in the acquisition lifecycle; (B) had a reasonable cost estimate established; and (C) had a system configuration defined fully; or (2) the program does not meet the definition of capital asset, as such term is defined by the Director of the Office of Management and Budget. (c) Congressional oversight At the same time the President’s budget is submitted for a fiscal year under section 1105(a) of title 31, United States Code, the Secretary shall make information available, as applicable, to the Committee on Homeland Security of the House of Representatives and the Committee on Homeland Security and Governmental Affairs of the Senate information on the requirement under subsection (a) in the prior fiscal year that includes the following specific information regarding each program for which the Secretary has issued a waiver under subsection (b): (1) The grounds for granting a waiver for that program. (2) The projected cost of that program. (3) The proportion of a component’s or office’s annual acquisition budget attributed to that program, as available. (4) Information on the significance of the program with respect to the component’s operations and execution of its mission. (d) Major acquisition program defined In this section, the term major acquisition program means a Department acquisition program that is estimated by the Secretary to require an eventual total expenditure of at least $300,000,000 (based on fiscal year 2016 constant dollars) over its lifecycle cost. . (b) Clerical amendment The table of contents in section 1(b) of the Homeland Security Act of 2002 ( 6 U.S.C. 101 et seq. ) is amended by adding after the item related to section 707 the following new item: Sec. 708. Acquisition documentation. .

February 23, 2016 Committed to the Committee of the Whole House on the State of the Union and ordered to be printed