Sharepoint - stuck library - Page 1
Forum section: electronics / general

author: metrologist
author_rank: Super Contributor
timestamp: May 10, 2018, 02:28:04 pm
content: I have to use sharepoint and the IT guys are too uninterested in managing that platform.We use a document library that exceeded 5000 documents, and now none of the documents display in the site view. I can open a document and then remove the file name from the URL and can then see a few recent files in the default view.I want to delete the 15000 oldest files, but I can only see the newest ones. I cannot figure how how to see or delete the older files.I don't have designer and lines of code are as useful as wet noodles (there is no place to insert code)I can edit and create views, etc...

author: metrologist
author_rank: Super Contributor
timestamp: May 10, 2018, 04:26:16 pm
content: "Displaying only the newest results below. To view all results, narrow your query by adding a filter."filters don't work and my permissions are limited and it never installed the designer, or gave access perhaps.So I had to submit a formal request to IT to solve the issue.

author: Mr. Scram
author_rank: Super Contributor
timestamp: May 10, 2018, 04:48:00 pm
content: How interested is your boss in maintaining production? Generally, when a lack of interest or time or resources starts having a real impact a lot is suddenly possible.

author: metrologist
author_rank: Super Contributor
timestamp: May 10, 2018, 08:40:33 pm
content: I learned early on that you do not bring problems to your boss unless you also have a solution.I have to fix it anyway since it's my site I built, but that is difficult with limited permissions (and backend knowledge). It's just silly that MS would turn off access to the files when you need to access them to delete them.

author: Mr. Scram
author_rank: Super Contributor
timestamp: May 10, 2018, 11:09:20 pm
content: Quote from: metrologist on May 10, 2018, 08:40:33 pmYou do have a solution. Kick IT into gear so they do their job. Letting a problem escalate because you don't have an immediate solution isn't helping your boss either. It's important that everyone does their own job and not each other's.

author: metrologist
author_rank: Super Contributor
timestamp: May 11, 2018, 05:19:17 am
content: my boss just promoted me to IT specialist. How do I delete the excess library files?

author: IanMacdonald
author_rank: Frequent Contributor
timestamp: May 11, 2018, 06:46:02 am
content: These problems often arise because the person who specified Sharepoint knows nothing about it. They saw the product in an ad somewhere and started 'name-dropping' it at meetings. After having gotten the boss to approve it, they then 'just' expect the IT department to manage it.Of course, they never thought to CLEAR their proposal with IT first...What they can't understand is that they've just done the equivalent of specifying a Saturn V for local deliveries. If no-one on the IT team can manage it, that's because it is way too high-end for the intended use, and needs a specialist programmer who will cost far more than the company is likely to want to pay. IT therefore back-off from it, and say, "Not our problem, mate."

author: metrologist
author_rank: Super Contributor
timestamp: May 11, 2018, 01:36:44 pm
content: Well, I am separating IT, the folks that keep the network hardware running and security and the core OS/software maintenance folk from our SharePoint developer admin, who would normally take on this task, and who we do not really have. IT will come in and fix what's broken, but I will have to solve this particular problem.

author: BroMarduk
author_rank: Unknown
timestamp: May 12, 2018, 03:44:18 am
content: What version of SharePoint is your site? 2010? 2013? 2016? There would be different ways depending on the version.