22. (1) The records required in respect of each companion animal shall contain the following information: 1.  Animal identification, including species, breed, colour, age and sex. 2.  The client’s name, address and telephone numbers. 3.  If the client is likely to be absent from his or her address while the animal is confined with the member, the name, address and telephone number of a person to be contacted in case of an emergency. 4.  Date of each time that the member sees the animal. 5.  A history of the animal’s health, including a record of vaccinations. 6.  The animal’s current weight. 7.  Particulars of each assessment, including physical examination data and any diagnostic investigations, performed or ordered by the member and the results of each assessment. 8.  A note of any professional advice given regarding the animal and an indication of when and to whom such advice was given if other than to the client. 9.  All medical or surgical treatments and procedures used, dispensed, prescribed or performed by or at the direction of the member, including the name, strength, dose and quantity of any drugs. 9.1  One of the following with respect to each surgical treatment: i.  The written consent to the surgical treatment signed by or on behalf of the owner of the animal. ii.  A note that the owner of the animal or a person on the owner’s behalf consented orally to the surgical treatment, and the reason why the consent was not in writing. iii.  A note that neither the owner of the animal nor anyone on the owner’s behalf was available to consent to the surgical treatment, and the reason why, in the member’s opinion, it was medically advisable to conduct the surgical treatment. 10.  A copy of all reports prepared by the member in respect of the animal. 11.  A final assessment of the animal. 12.  The fees and charges, showing separately those for drugs and those for advice or other services. 13.  Any additional records required by this Regulation.  R.R.O. 1990, Reg. 1093, s. 22 (1); O. Reg. 431/00, s. 6; O. Reg. 233/15, s. 15 (1, 2). (2) The records required in respect of each food-producing animal or herd shall contain the following information: 1.  Individual or herd identification, including breed and sex. 2.  If individual advice or care is given, at least one of the animal’s name, the animal’s tattoo or ear-tag number or the animal’s colour, markings or other distinguishing physical features. 3.  The client’s name, address and telephone numbers. 4.  The name and telephone number of a person to be contacted in the absence of the client. 5.  Date of each service. 6.  A history of the presenting complaint. 7.  If there is a presenting complaint, particulars of each assessment, including any laboratory investigations performed or ordered by the member and the results of each assessment. 8.  A note of any professional advice regarding the individual or herd and an indication of to whom the advice was given if other than to the client. 9.  A complete record of all written prescriptions and drugs that the member has prescribed or dispensed. 10.  A copy of any report prepared by the member in respect of the individual or herd. 11.  The fees and charges, showing separately those for drugs and those for advice or other services. 12.  Any additional records required by this Regulation.  R.R.O. 1990, Reg. 1093, s. 22 (2); O. Reg. 510/95, s. 5 (1). (3) The records required in respect of a horse are the same as those required in respect of a food-producing animal.  R.R.O. 1990, Reg. 1093, s. 22 (3). (4) The records required in respect of poultry, for each bird or flock, shall contain the following information: 1.  Bird or flock identification, or both, including species and type. 2.  The client’s name, address and telephone numbers. 3.  The name and telephone number of a person to be contacted in the absence of the client. 4.  Date of each service. 5.  A history of the presenting complaint. 6.  If there is a presenting complaint, particulars of each assessment, including any laboratory investigations performed or ordered by the member and the results of each assessment. 7.  A note of any professional advice regarding the bird or flock and an indication of to whom the advice was given if other than to the client. 8.  A complete record of all written prescriptions and drugs dispensed or prescribed by the member, made in accordance with section 27. 9.  A copy of any report prepared by the member in respect of the bird or flock. 10.  The fees and charges showing separately those for drugs and those for advice or other services. 11.  Any additional records required by this Regulation.  R.R.O. 1990, Reg. 1093, s. 22 (4). (4.1) A member who provides veterinary services in a temporary facility is not required to keep the information referred to in subsections (1) to (4) in respect of an animal receiving services at the temporary facility but shall maintain records containing the information specified in the certificate of accreditation for the temporary facility in accordance with subsections (5) and (6). O. Reg. 233/15, s. 15 (3). (4.2) A member who provides veterinary services with respect to an animal in the circumstances described in clause 18 (3) (d) or (e) shall obtain only as much of the information required under subsection (1), (2), (3) or (4), as the case may be, as can reasonably be obtained in the circumstances and shall keep records of the information obtained in accordance with subsections (5) and (6). O. Reg. 233/15, s. 15 (3). (5) The records required under this section shall be, (a)  legibly written or typewritten; (b)  kept in a systematic manner; (b.1)  in practices of more than one practitioner or practices that employ locums, identified after each entry with the initials or code of the veterinarian responsible for the procedure; and (c)  retained for a period of at least five years after the date of the last entry in the record or until two years after the member ceases to practise veterinary medicine, whichever occurs first.  R.R.O. 1990, Reg. 1093, s. 22 (5); O. Reg. 510/95, s. 5 (2). (5.1) Each time a record required under this section is updated, the update or change to the record must be dated and documented so that, (a)  the update or change that is being made, as well as the date on which it is made, is clearly identifiable; (b)  each update or change that was previously made to the record, as well as the date on which each update or change was made, is clearly identifiable; and (c)  the content of the record before each update or change was made is preserved. O. Reg. 233/15, s. 15 (3). (6) Despite subsection (5), the records required by this section may be made and maintained in an electronic computer system if it has the following characteristics: 1.  The system provides a visual display of the recorded information. 2.  The system provides a means of access to the record of each animal by its name or other unique identifier. 3.  The system is capable of printing the recorded information promptly. 4.  The system is capable of visually displaying and printing the recorded information for each animal in chronological order. 5.  The system maintains an audit trail that, i.  records the date and time of each entry of information for each animal, ii.  indicates any changes in the recorded information, iii.  preserves the original content of the recorded information when changed or updated, and iv.  is capable of being printed separately from the recorded information for each animal. 6.  The system includes a password and other reasonable methods of protecting against unauthorized access. 7.  The system automatically backs up files and allows the recovery of backed-up files or otherwise provides reasonable protection against loss of, damage to, and inaccessibility of, information. 8.  The system has a secure method that permits only the member to apply an electronic signature to a document that is issued electronically and must be signed by the member. O. Reg. 233/15, s. 15 (4). (7) If a member uses an electronic computer system described in subsection (6) to keep his or her records, the member shall use the secure method referred to in paragraph 8 of that subsection to apply an electronic signature to any document that is issued electronically and must be signed by the member. O. Reg. 233/15, s. 15 (4). PART III   DRUGS