PART VI PRACTICES AND PROCEDURES
238.
238 (1) In this section and in sections 239 to 239.2, “committee” means any advisory or other committee, subcommittee or similar entity of which at least 50 per cent of the members are also members of one or more councils or local boards; (“comité”) “local board” does not include police services boards or public library boards; (“conseil local”) Note: On a day to be named by proclamation of the Lieutenant Governor, the definition of “local board” in subsection 238 (1) of the Act is amended by striking out “police services boards” and substituting “police service boards”. (See: 2019, c. 1, Sched. 4, s. 33 (8)) “meeting” means any regular, special or other meeting of a council, of a local board or of a committee of either of them, where, (a)  a quorum of members is present, and (b)  members discuss or otherwise deal with any matter in a way that materially advances the business or decision-making of the council, local board or committee. (“réunion”) 2001, c. 25, s. 238 (1); 2006, c. 32, Sched. A, s. 102 (1, 2); 2017, c. 10, Sched. 1, s. 25 (1). Procedure by-laws respecting meetings (2) Every municipality and local board shall pass a procedure by-law for governing the calling, place and proceedings of meetings.  2001, c. 25, s. 238 (2). Notice (2.1) The procedure by-law shall provide for public notice of meetings.  2006, c. 32, Sched. A, s. 102 (3). Outside municipality (3) The procedure by-law may provide that meetings be held and public offices be kept at a place outside the municipality within an adjacent municipality.  2001, c. 25, s. 238 (3). Electronic participation (3.1) The applicable procedure by-law may provide that a member of council, of a local board or of a committee of either of them, can participate electronically in a meeting to the extent and in the manner set out in the by-law. 2020, c. 18, Sched. 12, s. 1 (1). (3.2) Repealed: 2020, c. 18, Sched. 12, s. 1 (2). Same (3.3) The applicable procedure by-law may provide that, (a)  a member of a council, of a local board or of a committee of either of them who is participating electronically in a meeting may be counted in determining whether or not a quorum of members is present at any point in time; and (b)  a member of a council, of a local board or of a committee of either of them can participate electronically in a meeting that is open or closed to the public. 2020, c. 18, Sched. 12, s. 1 (3). Special meeting, amend procedure by-law re electronic participation (3.4) A municipality or local board may hold a special meeting to amend an applicable procedure by-law for the purposes of subsection (3.3). 2020, c. 18, Sched. 12, s. 1 (4). Same, quorum (3.5) A member participating electronically in a special meeting described in subsection (3.4) may be counted in determining whether or not a quorum of members is present at any time during the meeting. 2020, c. 18, Sched. 12, s. 1 (4). Presiding officer (4) The procedure by-law may, with the consent of the head of council, designate a member of council, other than the head of council, to preside at meetings of council.  2006, c. 32, Sched. A, s. 102 (4). Secret ballot (5) A presiding officer may be designated by secret ballot.  2006, c. 32, Sched. A, s. 102 (4). Section Amendments with date in force (d/m/y) 2006, c. 32, Sched. A, s. 102 (1-4) - 01/01/2007 2017, c. 10, Sched. 1, s. 25 (1-3) - 01/01/2018 2018, c. 3, Sched. 5, s. 35 (8) - no effect - see 2019, c. 1, Sched. 3, s. 5 - 26/03/2019 2019, c. 1, Sched. 4, s. 33 (8) - not in force 2020, c. 4, s. 1
- 19/03/2020; 2020, c. 18, Sched. 12, s. 1 (1-4) - 21/07/2020 Meetings