PART X TEACHERS, DESIGNATED EARLY CHILDHOOD EDUCATORS, PUPIL RECORDS AND EDUCATION NUMBERS
Pupil records
266 (1) In this section, except in subsection (12), “record”, in respect of a pupil, means a record under clause 265 (1) (d).  1991, c. 10, s. 7 (1); 2006, c. 10, s. 35 (1). Pupil records privileged (2) A record is privileged for the information and use of supervisory officers and the principal, teachers and designated early childhood educators of the school for the improvement of instruction and other education of the pupil, and such record, (a) subject to subsections (2.1), (3), (5), (5.1), (5.2) and (5.3), is not available to any other person; and (b) except for the purposes of subsections (5), (5.1), (5.2) and (5.3), is not admissible in evidence for any purpose in any trial, inquest, inquiry, examination, hearing or other proceeding, except to prove the establishment, maintenance, retention or transfer of the record, without the written permission of the parent or guardian of the pupil or, where the pupil is an adult, the written permission of the pupil.  R.S.O. 1990, c. E.2, s. 266 (2); 1991, c. 10, s. 7 (2); 2006, c. 10, s. 35 (2, 3); 2010, c. 10, s. 18; 2021, c. 4, Sched. 11, s. 7 (1). Information to medical officer of health (2.1) The principal of a school shall, upon request by the medical officer of health serving the area in which the school is located, give that medical officer of health the following information in respect of pupils enrolled in the school: 1. The pupil’s name, address and telephone number. 2. The pupil’s birthdate. 3. The name, address and telephone number of the pupil’s parent or guardian.  1991, c. 10, s. 7 (3); 2021, c. 4, Sched. 11, s. 7 (1). Right of parent and pupil (3) A pupil, and his or her parent or guardian where the pupil is a minor, is entitled to examine the record of such pupil.  R.S.O. 1990, c. E.2, s. 266 (3); 2021, c. 4, Sched. 11, s. 7 (1). Idem (4) Where, in the opinion of a pupil who is an adult, or of the parent or guardian of a pupil who is a minor, information recorded upon the record of the pupil is, (a) inaccurately recorded; or (b) not conducive to the improvement of instruction of the pupil, such pupil, parent or guardian, as the case may be, may, in writing, request the principal to correct the alleged inaccuracy in, or to remove the impugned information from, such record.  R.S.O. 1990, c. E.2, s. 266 (4); 2021, c. 4, Sched. 11, s. 7 (1). Reference to supervisory officer (5) If the principal refuses to comply with a request under subsection (4), the pupil, parent or guardian who made the request may, in writing, require the principal to refer it to the appropriate supervisory officer.  2006, c. 10, s. 35 (4); 2021, c. 4, Sched. 11, s. 7 (1). Same (5.1) The supervisory officer shall consider the request and shall, (a) require the principal to comply with the request; or (b) submit the record and the request to a person designated by the Minister.  2006, c. 10, s. 35 (4). Hearing (5.2) Subject to subsection (5.3), on receiving the record and request under clause (5.1) (b), the designated person shall hold a hearing, at which the principal and the person who made the request have the rights of parties, and the designated person shall decide the matter, and his or her decision is final and binding.  2006, c. 10, s. 35 (4). Exception (5.3) The designated person may refuse to hold a hearing if, (a) in his or her opinion, the request is trivial, frivolous or vexatious; or (b) the request is for the removal of information from a record and, in his or her opinion, a guideline made under paragraph 27 of subsection 8 (1) requires that the information be included in the record.  2006, c. 10, s. 35 (4). Use re further education or employment (6) Nothing in subsection (2) prohibits the use by the principal of the record in respect of a pupil to assist in the preparation of, (a) a report required by this Act or the regulations; or (b) a report, (i) for an educational institution or for the pupil or former pupil, in respect of an application for further education, or (ii) for the pupil or former pupil in respect of an application for employment, where a written request is made by the former pupil, the pupil where he or she is an adult, or the parent or guardian of the pupil where the pupil is a minor.  R.S.O. 1990, c. E.2, s. 266 (6); 2021, c. 4, Sched. 11, s. 7 (1). Information for Minister or board (7) Nothing in this section prevents the compilation and delivery of such information as may be required by the Minister or by the board.  R.S.O. 1990, c. E.2, s. 266 (7). No action re content (8) No action shall be brought against any person in respect of the content of a record.  R.S.O. 1990, c. E.2, s. 266 (8). Testimony re content (9) Except where the record has been introduced in evidence as provided in this section, no person shall be required in any trial or other proceeding to give evidence in respect of the content of a record.  R.S.O. 1990, c. E.2, s. 266 (9). Secrecy re contents (10) Except as permitted under this section, every person shall preserve secrecy in respect of the content of a record that comes to the person’s knowledge in the course of his or her duties or employment, and no such person shall communicate any such knowledge to any other person except, (a) as may be required in the performance of his or her duties; or (b) with the written consent of the parent or guardian of the pupil where the pupil is a minor; or (c) with the written consent of the pupil where the pupil is an adult.  R.S.O. 1990, c. E.2, s. 266 (10); 2021, c. 4, Sched. 11, s. 7 (1). Definition (11) For the purposes of this section, “guardian” includes a person, society or corporation who or that has custody of a pupil.  R.S.O. 1990, c. E.2, s. 266 (11). Application to former records (12) This section, except subsections (3), (4), (5), (5.1), (5.2) and (5.3), applies with necessary modifications to a record established and maintained in respect of a pupil or retained in respect of a former pupil prior to the 1st day of September, 1972.  R.S.O. 1990, c. E.2, s. 266 (12); 2006, c. 10, s. 35 (5). Use of record in disciplinary cases (13) Nothing in this section prevents the use of a record in respect of a pupil by the principal of the school attended by the pupil or the board that operates the school for the purposes of a disciplinary proceeding instituted by the principal in respect of conduct for which the pupil is responsible to the principal.  R.S.O. 1990, c. E.2, s. 266 (13). Section Amendments with date in force (d/m/y) 1991, c. 10, s. 7 (1-3) - 01/01/1991 2000, c. 11, s. 19
- no effect - see 2006, c. 10, s. 63
- 01/06/2006 2006, c. 10, s. 35 (1-5)
- 01/06/2006 2010, c. 10, s. 18
- 03/06/2010 2021, c. 4, Sched. 11, s. 7 (1) - 19/04/2021 Ontario Education Numbers