31.5.2023
EN
Official Journal of the European Union
L 141/41
ANNEX
JOINT COMMITTEE OF THE PARTIES TO THE AGREEMENT ON CIVIL AVIATION SAFETY BETWEEN THE EUROPEAN UNION AND JAPAN Rules of Procedure
Item 1 Definitions For the purposes of these rules of procedure under Article 11(3) of the Agreement on Civil Aviation Safety between the European Union and Japan, the term: — ‘Party’ means the European Union or Japan; — ‘both Parties’ means the European Union and Japan.
Item 2 Chair and Composition 1.
The Joint Committee will be chaired jointly by a representative of the European Union and by a representative of Japan (the ‘chairpersons’). 2.
The European Union is represented in the Joint Committee by the European Commission, assisted by the European Union Aviation Safety Agency and accompanied by the aviation authorities of the European Union Member States. 3.
Japan is represented in the Joint Committee by the Ministry of Foreign Affairs and/or the Mission of Japan to the European Union and accompanied by the Ministry of Land, Infrastructure, Transport and Tourism.
Item 3 Meetings 1.
The Joint Committee will meet at regular intervals on the request of either Party.
2.
Meeting locations will alternate, as much as possible, between Brussels and Tokyo.
As an alternative, discussions via videoconference could be organised.
Decisions and recommendations adopted during videoconferences will have the same value as those adopted in physical meetings.
Once the date and the place of a meeting have been decided between the Parties, the meeting will be convened by the European Commission for the European Union and by the Ministry of Foreign Affairs for Japan. 3.
Except as otherwise decided by the chairpersons, the meetings of the Joint Committee will not be open to public participation.
A press release may, by mutual consent of the chairpersons, be issued after the meetings. 4.
Meetings and documents will be in English.
Costs of interpretation or translation into another language will be borne by the Party requesting it.
Item 4 Delegations 1.
Prior to each meeting, the Parties will inform each other of the intended composition of their respective delegations, nominating their respective chairpersons. 2.
The chairpersons may, on an ad-hoc basis, decide to invite external participants to attend meetings of the Joint Committee in order to provide information on particular subjects or as observers.