Executive Assistant
Location: US, NY, New York
Employment type: Full-time
Required experience: Associate
Required education: Bachelor's Degree
Industry: Public Relations and Communications
Function: Administrative

Company profile:
A letter from Kimberly Yorio, Founder/CEO of YC MediaLETTER FROM KIMIn the past fifteen years, this little agency has had the honor of working with some of the biggest names in the food world (Julia Child, Jamie Oliver, Emeril Lagasse, Ferran Adria, Art Smith, Curtis Stone, Cat Cora, the Voltaggio Brothers and Jonathan Waxman), as well as some of the most interesting brands in the marketplace (Pie Face, Nudo, Calphalon and Taste #5).All of our clients are leaders in their fields, and that’s not a coincidence. I’ve kept the agency small on purpose. We choose to work with brands and people who inspire us. Because of our vast and varied experience, we’re able to learn a new client’s business very quickly. We don’t waste time with a lot of process—we jump in with both feet and get to work, learning the language of your brand and working with you to communicate it more effectively with your target market. We help you define your brand so that the message we share really works. And we carefully choose how and where we tell your story.Our clients get big agency resources with boutique agency service and style. When we’ve had the luxury to work with big brands that had big budgets, they have all been pleasantly surprised to hear that my assessment on day one matches the results they find after months (and thousands of dollars’ worth) of consumer analysis.We’re smart, efficient, scrappy and have a lot of fun. Check out the Website and give us a call—we still answer the phone.Looking forward,Kim

Job description:
YC Media is hiring an experienced, get-things-done, quick study to serve as its Executive Assistant.  If you have a strong administrative background….If you are detail-oriented, trustworthy, and discrete….If you are meticulous about following through….If you can confidently remain organized and cool in the midst of occasional chaos…If you communicate with all types of people with poise and good humor….We want to meet you!YC Media is a food-and-beverage focused public relations firm specializing in retail brands, culinary talent, cookbooks, and restaurants.  We are a small, hands-on, close-knit team.  We love what we do and value people who have fun, work smart, and take enormous pride in everything they do, always while putting the client first.ResponsibilitiesProvide sevior-level administrative support to the CEO and other team members, including clerical functions such as answering telephones, preparing correspondence, receiving visitors, and arranging conference calls.Manage and maintain business and social calendars, as well as project schedules.  Deftly use Outlook and other software.  Keep CEO apprised of appointments and deadlines. Administer and update call lists, status reports, to do lists, budgets, and billing.Make complex travel and transportation arrangements, both locally and worldwide. Book restaurant reservations.  Assist with planning and handling logistics for parties and events. Create and edit PowerPoint presentations and MS Excel spreadsheets.Conduct on-line research.Provide personal assistant support to the CEO.Keep the office well organized and well supplied.THIS IS NOT AN ENTRY LEVEL POSITION, NOR IS IT A STEPPING STONE TO BECOMING A PUBLICIST.  THERE IS, HOWEVER, ENORMOUS OPPORTUNITY FOR GROWTH.  THE RIGHT PERSON WILL BE THE FOUNDER/CEO'S "RIGHT HAND", ASSISTING WITH BOTH THE ADMINISTRATIVE AND OPERATIONAL ASPECTS OF MANAGING A SMALL, BUSY OFFICE, AND DOING EVERYTHING POSSIBLE TO HELP KEEP THE FOUNDER/CEO ORGANIZED AND ON-TRACK.  

Requirements:
In addition to the qualities described above, we require someone with the following skills and abilities:At least three years' experience as an administrative or executive assistant - preferably for one or more senior executives. Excellent MS Office skills (Outlook, Word, Excel, PowerPoint).Capable of quickly learning new software including QuickBooks and industry-specific databases.Strong social media skills (Twitter, Instagram, Facebook, Pinterest).Sophisticated and polished.  Outstanding communicator, both in writing and verbally.Clients, colleagues, and others feel well cared for when they speak to and work with you.Observant and enthusiastic learner.  Comfortable problem-solver.  Great instinct for knowing when to ask questions, when to watch and listen, and when to problem-solve and work independently.Energetic multi-tasker with a can-do, no-job-is-too-small attitude. Impeccably organized.  Loves to check things off lists.A four-year college degree is preferred.  A passion for good food and drink is helpful.Must be able to work some evenings and off hours.Candidates must know their way around and already live in or near New York City.  No relocation is available.This job description is a guideline only.  The role will change over time in keeping with YC Media's business needs.  We seek someone who is flexible and willing to grow with us.  This job also requires some physical activity including lifting up to 30 lbs., squatting, bending down, standing and sitting for long periods of time, and moving quickly.  Some overtime and local travel may be required.YC Media is a woman-owned, equal opportunity employer that considers applicants without regard to race, religion, color, sex, national origin, age, disability, sexual orientation, or other categories as proscribed by federal, state or local law.

Benefits:
YC Media provides employees with a generous benefits package that includes health and dental insurance, and a 401K plan.