Event Coordinator
Location: AU, QLD, Brisbane
Employment type: Other
Required experience: Associate
Required education: Vocational
Industry: Events Services

Company profile:
Nectar Creative Communications is a Queensland based specialist events and communication agency that believes in the strength and energy of real, face-to-face connections.There are two sides to our business - consultancy and production.Our experienced consultants work with clients to develop their events program, identifying areas of improvement both with the internal processes and the visitor/audience experience. We are content designers, strategically writing programs for events and tradeshows. We are experienced event marketers who can help identify your audience, and how best to reach them.Our production team focuses on the seamless delivery of special events, meetings, conferences and exhibitions, sponsorship management and activations and digital solutions.As a team we are bound by our passion for clear communications and exceptional event experiences, and we believe in the power of events as the most impactful way to deliver a message and influence an audience.

Job description:
Nectar Creative Communications is a Queensland based specialist events and communication agency that believes in the strength and energy of real, face-to-face connections.As a business we have five core values that drive the team:Customer FocusAgilityResponsibilityTeamworkPerformanceNectar Creative Communications requires an experienced, take-charge professional with the ability to manage administration and logistics in support of two – three event specialists in a busy event management agency.A casual position of 15 - 20 a week, Mon - Fri we offer a flexible working environment. You must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evening and weekend.The event coordinator should have a love for special event and conference management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers and suppliers.

Requirements:
Event / Conference Planning and ProductionAssist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor and theming to meet the quality expectations of our clients.Prepare and monitor event schedules to ensure projects keep to a strict timelineConduct research, make site visits, and find resources to help staff make decisions about event possibilities.Manage the creation and revision of room layouts for each event.Propose new ideas to improve the event planning and implementation process.Serve as liaison with suppliers.Assist with managing on-site production and clean up for events as necessary.Prepare nametags, materials, showbooks, packages, gift bags, registration lists, seating cards, etc as required for each event.Close out all events as requiredEvent Administration:Assist with preparing budgets and provide periodic progress reports to producers for each event project.Keep track of event finances including time sheets, invoicing, and reporting.Prepare and modify event contracts as requestedPrepare event meeting agendas and contact reportsSkills Required:Excellent communication skills, including writing, proof reading skills, and speaking.Ability to manage multiple projects and work assignments from a variety of staff and volunteers.Excellent interpersonal skills both in person and by phone, with high professionalism.Ability to accomplish projects with little supervision.Fantastic customer service ethic and high expectations for quality.Qualifications:Event Management Qualification preferred (Cert III or above) however significant work experience including volunteer roles can substitute for the piece of paper.At least 2 year experiences coordinating business and/or special events.Proficient using the latest versions of Microsoft Word, Excel, PowerPoint and mail merges; email and web searches.Experience with online project management tools such as Google Drive and Google Hangout an advantage.

Benefits:
Join a growing Queensland based company with passion to succeed.As a team we enthusiastically devote significant time researching and attending industry events to ensure we are up to date with the latest trends and developments both nationally and internationally.As a business, our vision is to bring together a team of creative, passionate and energetic event specialists who thrive working in a dynamic environment to produce measurable and memorable experiences for our clients.