Source: EURLEX
Language: en
Format: md

|  |  |  |  |
| --- | --- | --- | --- |
| 31.10.2013 | EN | Official Journal of the European Union | CA 317/1 |

---

NOTICE OF OPEN COMPETITIONS

OHIM/AD/01/13 — ADMINISTRATORS (AD 6)

and

OHIM/AST/02/13 — ASSISTANTS (AST 3)

IN THE FIELD OF INTELLECTUAL PROPERTY

(2013/C 317 A/01)

The European Personnel Selection Office (EPSO) is organising open competitions, based on qualifications and tests, on behalf of the Office for Harmonization in the Internal Market (Trade Marks and Designs) (OHIM), with a view to constituting a reserve list from which to recruit administrators[(1)](#ntr1-CA2013317EN.01000101-E0001) and assistants[(1)](#ntr1-CA2013317EN.01000101-E0001).

The purpose of these competitions is to draw up reserve lists from which to fill vacant posts at the OHIM in Alicante (Spain).

Before applying, you should carefully read the Guide to open competitions published in
[Official Journal of the European Union C 270 A of 7 September 2012](./../../../legal-content/EN/AUTO/?uri=OJ:C:2012:270A:TOC)
and on the EPSO website.

That guide is an integral part of the competition notice and will help you to understand the rules governing the procedure and how to apply.

CONTENTS

|  |  |
| --- | --- |
| I. | GENERAL BACKGROUND |

|  |  |
| --- | --- |
| II. | DUTIES |

|  |  |
| --- | --- |
| III. | ELIGIBILITY |

|  |  |
| --- | --- |
| IV. | ADMISSION TO THE COMPETITION AND SELECTION BASED ON QUALIFICATIONS |

|  |  |
| --- | --- |
| V. | ASSESSMENT CENTRE |

|  |  |
| --- | --- |
| VI. | RESERVE LISTS |

|  |  |
| --- | --- |
| VII. | HOW TO APPLY |

|  |  |
| --- | --- |
|  | ANNEXES |

I.   GENERAL BACKGROUND

|  |  |
| --- | --- |
| Number of successful candidates sought per competition | OHIM/AD/01/13 = 40  OHIM/AST/02/13 = 60 |

II.   DUTIES

The specific profiles sought are described in the annexes.

III.   ELIGIBILITY

On the closing date for online applications, you must fulfil all the following general and specific conditions:

|  |  |  |  |  |  |  |  |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| |  |  |  |  |  |  |  |  |  |  | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | 1. | General conditions  |  |  | | --- | --- | | (a) | You must be a citizen of one of the Member States of the European Union. |  |  |  | | --- | --- | | (b) | You must enjoy your full rights as a citizen. |  |  |  | | --- | --- | | (c) | You must have fulfilled any obligations imposed on you by the laws on military service. |  |  |  | | --- | --- | | (d) | You must meet the character requirements for the duties involved. | | | | | |
| |  |  | | --- | --- | | 2. | Specific conditions | | | | |
| 2.1 | Qualifications  See point 2 of the annexes. | | |
| 2.2 | Professional experience  See point 3 of the annexes. | | |
| 2.3 | Knowledge of languages[(2)](#ntr2-CA2013317EN.01000101-E0002)  In the light of the judgment given by the Court of Justice of the European Union (Grand Chamber) in Case C-566/10 P, Italy v Commission, the EU institutions wish to state the reasons for limiting the choice of the second language in this competition to a small number of official EU languages.  Candidates are therefore informed that the second language options in this competition have been defined in line with the interests of the service, which require new recruits to be immediately operational and capable of communicating effectively in their daily work. Otherwise the efficient functioning of the institutions could be severely impaired.  Council Regulation (EC) No 40/94 of 20 December 1993 on the Community trade mark, as amended and codified by Council Regulation (EC) No 207/2009 of 26 February 2009 on the Community trade mark, established the Office for Harmonization in the Internal Market (Trade Marks and Designs), which is independent in relation to technical matters and has legal, administrative and financial autonomy.  Article 119(2) of that Regulation lays down the Office's specific language arrangements: the languages of the Office are English, French, German, Italian and Spanish.  Article 97 of Council Regulation (EC) No 6/2002 of 12 December 2001 on Community trade marks and designs also confirms the use of these languages as languages of proceedings before the Office.  Candidates are therefore informed that the second language options in this competition have been defined in line with these Regulations and the resulting interests of the service.  To ensure equal treatment for all candidates, everyone must take some tests in their second language, chosen from among these five (DE/EN/ES/FR/IT).  Assessing specific competencies in this way allows the OHIM to evaluate candidates' ability to be immediately operational in an environment that closely matches the reality they would face on the job.  None of this affects the possibility of later language training to enable staff to work in a third language, as required under Article 45(2) of the Staff Regulations. | | |
|  | The official languages of the European Union are: | | |
| BG (Bulgarian)  CS (Czech)  DA (Danish)  DE (German)  EL (Greek)  EN (English)  ES (Spanish)  ET (Estonian) | FI (Finnish)  FR (French)  GA (Irish)  HR (Croatian)  HU (Hungarian)  IT (Italian)  LT (Lithuanian)  LV (Latvian) | MT (Maltese)  NL (Dutch)  PL (Polish)  PT (Portuguese)  RO (Romanian)  SK (Slovak)  SL (Slovenian)  SV (Swedish) |
| Language 1 | Main language  A thorough knowledge of one of the official languages of the European Union. | | |
| Language 2 | Second language (must be different from language 1)  A satisfactory knowledge of English, French, German, Italian or Spanish. | | |

IV.   ADMISSION TO THE COMPETITION AND SELECTION BASED ON QUALIFICATIONS

1.   Procedure

Initially, a check for compliance with the general and specific conditions and the selection based on qualifications will be carried out on the basis of the information given in your online application.

|  |  |
| --- | --- |
| (a) | Your answers to the questions relating to the general and specific conditions will be processed to determine whether you can be included in the list of candidates eligible for the competition. |

|  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- |
| (b) | The selection board will then screen the candidates eligible for the competition on the basis of their qualifications to identify those whose profile (particularly their diplomas and professional experience) best matches the duties and selection criteria set out in this competition notice. This selection is carried out solely on the basis of the information provided in the ‘Talent Screener’ tab using the following marking scheme.   |  |  | | --- | --- | | — | Each selection criterion is weighted from 1 to 3 according to the importance the selection board attaches to it. |  |  |  | | --- | --- | | — | The selection board will examine candidates' answers and will award 0 to 4 points for each answer according to the candidate's qualifications. The points are then multiplied by the weighting for each question and added together to give an overall score. | |

The selection board then draws up a list of candidates in the order of the overall scores awarded. For each competition, the number of candidates[(3)](#ntr3-CA2013317EN.01000101-E0003) invited to the assessment centre[(4)](#ntr4-CA2013317EN.01000101-E0004) will not exceed 3 times the number of successful candidates sought. This number will be published on EPSO's website

(http://blogs.ec.europa.eu/eu-careers.info/).

2.   Verification of information given by candidates

Following the assessment centre session, and in the light of the results, the information given by candidates in their online applications will be verified against the supporting documents they have provided; for the general conditions this will be done by EPSO, while for the specific conditions it will be done by the selection board. In assessing qualifications, supporting documents will be taken into account only to confirm the information already given under the ‘Talent Screener’ tab. If verification shows that the information given[(5)](#ntr5-CA2013317EN.01000101-E0005) is not borne out by the appropriate supporting documents, candidates will be disqualified.

The applications of candidates who have passed assessment centre items (d), (e), (f), (g) and (h) with the highest aggregate marks will be verified in descending order. Those candidates must also have obtained pass marks in tests (a), (b) and (c). Verification will continue until the number of candidates who can be placed on the reserve list and who are actually eligible reaches the threshold. The files of candidates below the threshold will not be examined.

V.   ASSESSMENT CENTRE

|  |  |  |  |  |  |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| |  |  | | --- | --- | | 1. | Invitation to the assessment centre | | If you are one of the candidates who,   |  |  | | --- | --- | | — | according to the information given in the online application, fulfil the general and specific conditions listed in Section III,  and |  |  |  | | --- | --- | | — | obtained one of the highest marks in the selection based on qualifications, |   you will be invited to the assessment centre tests[(6)](#ntr6-CA2013317EN.01000101-E0006), which will normally be held in Brussels[(7)](#ntr7-CA2013317EN.01000101-E0007) over the course of one or two days. | | | | |
| |  |  | | --- | --- | | 2. | Assessment centre | | You will undergo three types of assessment:   |  |  | | --- | --- | | — | reasoning skills: tests (a), (b) and (c) |  |  |  | | --- | --- | | — | specific competencies: item (d) |  |  |  | | --- | --- | | — | general competencies: items (e), (f), (g) and (h) |   Your reasoning ability will be assessed by means of[(8)](#ntr8-CA2013317EN.01000101-E0008):   |  |  | | --- | --- | | (a) | a verbal reasoning test |  |  |  | | --- | --- | | (b) | a numerical reasoning test |  |  |  | | --- | --- | | (c) | an abstract reasoning test |   Your specific competencies in the field will be assessed by means of[(8)](#ntr8-CA2013317EN.01000101-E0008):   |  |  | | --- | --- | | (d) | a structured interview on your competencies in the field, based on the information provided in the 'Talent Screener' tab of your application |   Your general competencies [(9)](#ntr9-CA2013317EN.01000101-E0009) will be assessed by means of[(8)](#ntr8-CA2013317EN.01000101-E0008):   |  |  | | --- | --- | | (e) | a written test |  |  |  | | --- | --- | | (f) | an E-tray exercise |  |  |  | | --- | --- | | (g) | a structured interview on your general competencies |  |  |  | | --- | --- | | (h) | a group exercise. | | | | | |
| Each general competency will be tested as follows: | | | | | |
|  | | Written test | E-tray | Structured interview | Group exercise |
| Analysis and problem-solving | |  | x |  | x |
| Communicating | | x |  | x |  |
| Delivering quality and results | |  | x | x |  |
| Learning and development | |  |  | x | x |
| Prioritising and organising | |  | x |  | x |
| Resilience | |  |  | x | x |
| Working with others | |  | x |  | x |
| Leadership  (only for competition OHIM/AD/01/13) | |  |  | x | x |
| |  |  | | --- | --- | | 3. | Languages for the assessment centre | | Language 1 for tests (a), (b) and (c)  Language 2 for items (d), (e), (f), (g) and (h) | | | | |
| |  |  | | --- | --- | | 4. | Marking and weighting of marks | | Reasoning ability   |  |  | | --- | --- | | (a) | Verbal: marked out of 20  pass mark: 10 |  |  |  | | --- | --- | | (b) | Numerical: marked out of 10 |  |  |  | | --- | --- | | (c) | Abstract: marked out of 10  aggregate pass mark for tests (b) and (c): 10 |   Tests (a), (b) and (c) are eliminatory, but the marks will not be added to the marks for the other assessment centre tests.  Specific competencies (item (d))  Marked out of 100  Pass mark: 50  Weighting: 55 % of the overall mark  General competencies (items (e), (f), (g) and (h))  Competition OHIM/AD/01/13  Marked out of a total of 80 for all general competencies (10 per competency)  Pass mark:   |  |  | | --- | --- | |  | 3 for each competency and |  |  |  | | --- | --- | |  | an aggregate of 40 out of 80 for all 8 general competencies |   Weighting: 45 % of the overall mark  Competition OHIM/AST/02/13  Marked out of a total of 70 for all general competencies (10 per competency)  Pass mark:   |  |  | | --- | --- | |  | 3 for each competency and |  |  |  | | --- | --- | |  | an aggregate of 35 out of 70 for all 7 general competencies |   Weighting: 45 % of the overall mark | | | | |

VI.   RESERVE LISTS

|  |  |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
| |  |  | | --- | --- | | 1. | Candidates placed on the reserve lists[(10)](#ntr10-CA2013317EN.01000101-E0010) | | The selection board will place your name on the reserve list   |  |  | | --- | --- | | — | if you have passed tests (a) to (h) and are one of the candidates[(11)](#ntr11-CA2013317EN.01000101-E0011) with the highest aggregate marks in assessment centre items (d), (e), (f), (g) and (h) (see number of successful candidates sought, Section I.1) |  |  |  | | --- | --- | | — | and if your supporting documents show that you meet all the eligibility requirements laid down in Sections III and IV of this competition notice. | |
| |  |  | | --- | --- | | 2. | Classification | | Names will be listed in alphabetical order for each competition. |
| |  |  | | --- | --- | | 3. | Period of validity of the lists | | The reserve lists will be valid until 31 December 2017. |

VII.   HOW TO APPLY

|  |  |  |  |
| --- | --- | --- | --- |
| |  |  | | --- | --- | | 1. | Online application | | You must apply online, following the instructions on the EPSO website and particularly in the Online Application Manual.  Deadline (including validation): 3 December 2013 at 12.00 (midday), Brussels time |
| |  |  | | --- | --- | | 2. | Submission of application files | | If you are invited to the assessment centre, you must bring your full application file (signed online application form and supporting documents) with you[(12)](#ntr12-CA2013317EN.01000101-E0012).  Procedure: see point 6.1 of the Guide to open competitions. |

---

[Top](#document1)