Public Finance Amendment Act 2004

1: Title
1: This Act is the Public Finance Amendment Act 2004.
2: In this Act, the Public Finance Act 1989 the principal Act
2: Commencement
This Act comes into force on 25 January 2005.
3: Title repealed
The Title of the principal Act is repealed. Amendments to preliminary provisions of principal Act
4: New section 1A inserted
The principal Act is amended by inserting, after section 1
1A: Purpose
1: The purpose of this Act is to consolidate and amend the law governing the use of public financial resources.
2: To that end, this Act—
a: provides a framework for parliamentary scrutiny of—
i: the Government's expenditure proposals; and
ii: the Government's management of its assets and liabilities; and
b: establishes lines of responsibility for effective and efficient management of public financial resources; and
c: specifies the principles for responsible fiscal management in the conduct of fiscal policy and requires regular reporting on the extent to which the Government's fiscal policy is consistent with those principles; and
d: specifies the minimum financial and non-financial reporting obligations of Ministers, departments, Offices of Parliament, and organisations named or described in Schedule 4
e: provides for the application of financial management incentives and for the accountability of organisations named or described in Schedule 4
f: safeguards public assets by providing statutory authority and control for the—
i: borrowing of money; and
ii: issuing of securities; and
iii: use of derivative transactions; and
iv: investment of funds; and
v: operation of bank accounts; and
vi: giving of guarantees and indemnities.
5: Interpretation
1: Section 2(1) annual financial statements of the Crown Audit Office annual financial statements of the Government section 27 asset Auditor-General section 4 of the Public Audit Act 2001
2: Section 2(1) benefit borrow money
a: includes—
i: entering into hire purchase agreements or agreements that are of the same or a substantially similar nature; and
ii: entering into finance lease arrangements or arrangements that are of the same or a substantially similar nature; and
iii: accepting debt on assignment from other persons; but
b: does not include the purchase of goods or services on credit, or the obtaining of an advance, through the use of a credit card or by a supplier supplying credit for the purchase of goods or services, for a period of 90 days or less from the date the credit card is used or the credit is supplied.
3: Section 2(1) borrowing expenses Budget
4: Section 2(1) capital contribution capital expenditure carrying amount
5: Section 2(1) contingent liability cost
6: The definition of Crown Her Majesty section 2(1)
a: by omitting the words Her Majesty the Sovereign
b: by omitting from paragraph (a) Her Majesty the Queen the Sovereign
7: Section 2(1) Crown Bank Account Crown Bank Account section 65R
8: Section 2(1) Crown entity Crown entity group Crown entity section 7(1) of the Crown Entities Act 2004
9: Section 2(1) department department
a: means—
i: a department or instrument of the Government or any branch or division of the Government; or
ii: the Office of the Clerk of the House of Representatives; or
iii: the Parliamentary Service; but
b: does not include—
i: a body corporate or other legal entity that has the power to contract; or
ii: an Office of Parliament.
10: Section 2(1) Departmental Bank Account Departmental Bank Account section 65S
11: Section 2(1) departmental revenue derivative transaction
a: a transaction that is a rate swap transaction, swap option, basis swap, forward rate transaction, interest rate option, foreign exchange transaction, cap transaction, floor transaction, collar transaction, currency swap transaction, cross-currency rate swap transaction, currency option, commodity swap, commodity option, equity or equity index swap, equity or equity index option, bond option, credit protection transaction, credit swap, credit default swap, credit default option, total return swap, credit spread transaction, forward purchase or sale of a security, or commodity or other financial instrument or interest (including an agreement or option that relates to any of these transactions); or
b: a transaction that is similar to any transaction referred to in paragraph (a)
i: is currently, or in the future becomes, recurrently entered into in the financial markets; and
ii: is a forward, swap, future, option, or other derivative on 1 or more rates, currencies, commodities, equity securities or other equity instruments, debt securities or other debt instruments, economic indices or measures of economic risk or value, environmental or climatic variable, or other benchmarks against which payments or deliveries are to be made.
12: Section 2(1) Estimates Estimates
a: describes and supports the appropriations being sought in the first Appropriation Bill that relates to a financial year; and
b: contains the information referred to in section 14
13: Section 2(1) financial year forecast financial statements
a: a forecast statement of financial performance; and
b: a forecast statement of financial position; and
c: a forecast statement of cash flows; and
d: any other forecast financial statement required by generally accepted accounting practice; and
e: any other forecast financial statement required for a reporting entity by any regulations made, or instructions issued, under this or any other Act.
14: Section 2(1) Government Government reporting entity
a: the Sovereign in right of New Zealand; and
b: the legislative, executive, and judicial branches of the Government of New Zealand impact intelligence and security department
a: the New Zealand Security Intelligence Service; or
b: the Government Communications Security Bureau.
15: Section 2(1) liability liability
16: Section 2(1) Mode B Mode C
17: Section 2(1) Office of Parliament multi-class output expense appropriation section 7(3)﻿(b)
18: The definition of Office of Parliament section 2(1) as defined in section 4 of the Public Audit Act 2001
19: Section 2(1) other expenses other expenses
a: output expenses; or
b: benefits or other unrequited expenses; or
c: borrowing expenses.
20: Section 2(1) outcomes outputs outcome
a: means a state or condition of society, the economy, or the environment; and
b: includes a change in that state or condition output expenses
a: includes the full cost of producing and supplying outputs measured in accrual accounting terms; and
b: includes the full allocation of overhead costs outputs
a: means goods or services that are supplied by a department, Crown entity, Office of Parliament, or other person or body; and
b: includes goods or services that a department, Crown entity, Office of Parliament, or other person or body has agreed or contracted to supply on a contingent basis, but that have not been supplied principles of responsible fiscal management section 26G(1)
21: The definition of public security section 2(1) section 53 of this Act section 63
22: Section 2(1) purchased raising a loan
23: Section 2(1) Responsible Minister remeasurements
a: means revisions of prices or estimates that result from revised expectations of future economic benefits or obligations that change the carrying amounts of assets or liabilities; but
b: does not include—
i: revisions that result from transactions or events that give rise to the initial recognition of assets or liabilities in the reporting period; or
ii: revisions that result from transactions or events directly attributable to actions or decisions taken by the Crown; or
iii: expenses that arise from the consumption of assets during the reporting period; or
iv: interest income or interest expenses.
24: The definition of Responsible Minister section 2(1) paragraphs (b) to (d)
b: in relation to an organisation named or described in Schedule 4
c: in relation to an Office of Parliament, to the Office of the Clerk of the House of Representatives, or to the Parliamentary Service, the Speaker.
25: Section 2(1) Supplementary Estimates Supplementary Estimates
a: is presented to the House of Representatives in accordance with section 16
b: contains the information referred to in section 17
26: Section 2(1) trading revenue
27: Section 2(1) Trust money type section 7(1)
28: Section 2(1) Vote Vote
a: the responsibility of a designated Minister or Ministers and administered by 1 department; or
b: the responsibility of the Speaker and administered by—
i: an Office of Parliament; or
ii: the Office of the Clerk of the House of Representatives; or
iii: the Parliamentary Service.
29: Section 2(1) working day
a: Saturday, Sunday, Good Friday, Easter Monday, Anzac Day, the Sovereign's Birthday, Labour Day, Waitangi Day; and
b: the day observed as anniversary day in Wellington; and
c: a day in the period commencing on 25 December in 1 year and ending on 15 January in the next year.
30: The principal Act is amended by repealing section 2(2) to (4)
6: New section 3A substituted
The principal Act is amended by repealing section 3A
3A: Power to amend Schedule 4
1: The Governor-General may, by Order in Council, amend Schedule 4
a: to add to column 1 any of the following:
i: the name of any body established by or under an Act:
ii: the name of any statutory office (except an Office of Parliament) or statutory officer established by or under an Act:
iii: the name of any trust that is created by the Crown by deed of trust or in respect of which the Crown has appointed, or has power to appoint, a majority of the trustees:
iv: subject to subsection (2)
b: to apply to an organisation that is in column 1 any provision of the Crown Entities Act 2004 section 165
c: to omit from column 1 any of the following (and to omit from column 2 any provision of the Crown Entities Act 2004
i: the name of any body, officer, trust, or company in recognition of its dissolution or removal from the register under the Companies Act 1993
ii: the name of any company subject to subsection (3)
iii: the name of any trust in respect of which the Crown ceases to have the power to appoint a majority of the trustees:
iv: the name of any body, officer, trust, or company that becomes a Crown entity under the Crown Entities Act 2004 State-Owned Enterprises Act 1986
d: to substitute, in column 1, the name of any body, officer, trust, or company in recognition of a change in its name:
e: to omit from column 2 the application of any provision of the Crown Entities Act 2004
2: An Order in Council may be made under subsection (1)﻿(a)﻿(iv)
3: An Order in Council may be made under subsection (1)﻿(c)﻿(ii) New Parts 1 and 2 substituted in principal Act
7: New Parts 1 and 2 substituted
The principal Act is amended by repealing Parts 1 2
1: Appropriations
Requirement for appropriations
4: Expenses or capital expenditure must not be incurred unless in accordance with appropriation or statutory authority
1: The Crown or an Office of Parliament must not incur expenses or capital expenditure, except as expressly authorised by an appropriation, or other authority, by or under an Act.
2: In this section, expense does not include an expense that results from—
a: a remeasurement of an asset or a liability; or
b: an operating loss incurred by—
i: a Crown entity named or described in the Crown Entities Act 2004
ii: an organisation named or described in Schedule 4
iii: a State enterprise named in the Schedule 1 of the State-Owned Enterprises Act 1986
iv: the Reserve Bank of New Zealand; or
v: any other entity whose financial statements must be consolidated into the financial statements of the Government to comply with generally accepted accounting practice.
5: Public money must not be spent unless in accordance with statutory authority
The Crown or an Office of Parliament must not spend public money, except as expressly authorised by or under an Act (including this Act).
6: Authority to spend public money
Public money may be spent, without further authority than this section, for the purpose of—
a: meeting expenses or capital expenditure incurred in accordance with an appropriation or other authority by or under an Act; and
b: the payment of goods and services tax in relation to those expenses or capital expenditure; and
c: the repayment of debt of the Crown or an Office of Parliament; and
d: the settlement of liabilities of the Crown or an Office of Parliament.
7: Separate appropriation required for types of expenses and capital expenditure
1: A separate appropriation must be made for—
a: each category of output expenses; and
b: each category of benefits or other unrequited expenses; and
c: each category of borrowing expenses; and
d: each category of other expenses; and
e: each category of capital expenditure; and
f: expenses and capital expenditure to be incurred by each intelligence and security department.
2: All expenses or capital expenditure to be incurred in any financial year must be allocated to 1 of the types of appropriation set out in subsection (1)
3: An output expense appropriation referred to in subsection (1)﻿(a)
a: a class of outputs to be supplied—
i: by a department; or
ii: to or on behalf of the Crown (other than by a department); or
b: if the Minister approves, more than 1 class of outputs (a multi-class output expense appropriation) to be supplied—
i: by a department; or
ii: to or on behalf of the Crown (other than by a department).
4: However, if subsection (3)﻿(b)
a: to the extent required by section 14 section 15
b: explain why those classes of outputs have been grouped under that 1 appropriation.
8: Appropriation limited by amount
The authority to incur expenses or capital expenditure provided by an appropriation under an Appropriation Act—
a: is limited to the amount specified for the appropriation by or under that Act; and
b: may not be exceeded (except as provided for in section 25 or section 26A or section 26B
9: Appropriation limited by scope
1: The authority to incur expenses or capital expenditure provided by an appropriation—
a: is limited to the scope of the appropriation; and
b: may not be used for any other purpose.
2: For the purposes of subsection (1)
a: the scope of a multi-class output expense appropriation is the scope of each of the individual classes of outputs included in that appropriation; and
b: any variation made by the Minister of the terms and conditions of a capital injection to any entity referred to in section 27(3)﻿(a) to (f)
10: Appropriation limited by period
1: The authority to incur expenses or capital expenditure provided by an appropriation under an Appropriation Act lapses at the end of the financial year to which the Act relates.
2: However, if an Appropriation Act provides that the authority to incur expenses or capital expenditure applies for more than 1 financial year, that authority—
a: lapses at the end of the period specified in the Act; and
b: continues in force until the end of the period specified despite the repeal of the Act, unless the authority is expressly varied, revoked, or replaced by an authority in another Appropriation Act.
3: Despite subsection (2)
11: Expenses or payments authorised other than by Appropriation Act
1: If an Act (other than an Appropriation Act) expressly provides for payments to be appropriated by or under that Act, any expense or capital expenditure incurred that gives rise to the need for those payments may be incurred without further appropriation than this section.
2: Each expense or capital expenditure incurred in accordance with an appropriation by or under an Act (other than an Appropriation Act) must be managed and accounted for in the same manner as expenses or capital expenditure incurred in accordance with an Appropriation Act.
12: Timing of first Appropriation Bill for financial year
Except as otherwise provided by a resolution of the House of Representatives, the first Appropriation Bill that relates to a financial year must be introduced into the House of Representatives before the end of the first month after the start of that financial year. Information requirements for appropriations
13: Estimates and other supporting information must be presented with first Appropriation Bill
1: The Minister must present to the House of Representatives the Estimates immediately after he or she has delivered the Budget.
2: The Minister must also present to the House of Representatives the other supporting information referred to in section 15 subsection (1)
14: Content of Estimates
1: The Estimates must state,—
a: for each appropriation being sought in the first Appropriation Bill for a financial year,—
i: the Vote to which the appropriation relates; and
ii: the Minister responsible for the appropriation; and
iii: the department that will administer the Vote containing the appropriation; and
iv: the type of the appropriation (in terms of section 7
v: the amount of each expense or capital expenditure authorised by the appropriation (in terms of section 8
vi: the scope of the appropriation (in terms of section 9
vii: the period of the appropriation, but only if the period is more than 1 financial year (in terms of section 10
b: for each department, the Responsible Minister for the department; and
c: for each department other than an intelligence and security department, the projected balance of net assets for the department at the end of the financial year (in terms of section 23(1)﻿(c)
2: The Minister may, in addition to the information referred to in this section, include in the Estimates any further information that the Minister considers necessary or desirable.
15: Other supporting information for first Appropriation Bill
1: The other supporting information for the first Appropriation Bill must, for each appropriation, include—
a: a concise explanation of each appropriation (including the intended impacts, outcomes, or objectives of the appropriation); and
b: the performance measures and forecast standards to be achieved for each class of outputs; and
c: the forecast expenses to be incurred for each class of outputs within a multi-class output expense appropriation; and
d: comparative voted and estimated actual expenses or capital expenditure for each appropriation for the previous financial year.
2: The other supporting information must, for each Vote, include—
a: comparative voted and estimated actual expenses or capital expenditure for the previous financial year, and comparative actual expenses or capital expenditure for each of the 4 financial years that preceded the previous financial year, for the total of each of the types of appropriation set out in section 7(1)
b: a summary of the financial activity relating to the Vote for the financial year to which the Appropriation Bill relates, and comparative budgeted and estimated actual figures for the previous financial year.
3: The other supporting information must also include, for each category of expense or capital expenditure that is proposed to be incurred in accordance with an appropriation by an Act (other than an Appropriation Act),—
a: the information required, under subsection (1) and section 14 section 14(1)﻿(a)﻿(v)
b: the authority for that expense or capital expenditure.
4: The Minister may, in addition to the information referred to in this section, present any further information that the Minister considers necessary or desirable.
5: Subsections (1)﻿(a) and (b) and (2)﻿(b) section 7(1)﻿(f)
16: Supplementary Estimates must be presented with Supplementary Appropriation Bill
The Minister must present to the House of Representatives the Supplementary Estimates on the day of the introduction of an Appropriation Bill that is other than—
a: the first Appropriation Bill for a financial year; or
b: an Appropriation Bill that deals only with matters that relate to a previous financial year.
17: Content of Supplementary Estimates
1: The Supplementary Estimates must,—
a: if information about an appropriation or department was provided in the Estimates or previous Supplementary Estimates for the same financial year, state any changes to the information about that appropriation or department that—
i: is required under section 14
ii: is contained in those Estimates; or
b: if information about an appropriation or department was not provided in the Estimates or previous Supplementary Estimates for the same financial year, state the information about that appropriation or department that is required under section 14
2: If subsection (1)﻿(b) section 15(1)﻿(a) to (c)
18: Minister must consult on proposal to change format or content of information presented with Appropriation Bills
1: This section applies if the Minister proposes to significantly change the format or content of—
a: the Estimates; or
b: the other supporting information referred to in section 15
c: the Supplementary Estimates.
2: Before giving effect to the proposal, the Minister must—
a: submit the proposal to the Speaker (who must then present it to the House of Representatives); and
b: consider any comments that he or she receives from—
i: the Speaker; or
ii: any committee of the House of Representatives that considered the proposal.
19: Power of Secretary to obtain information
1: The Secretary may request a department or an entity referred to in section 27(3)﻿(a) to (f)
a: the Estimates; and
b: the other supporting information referred to in section 15
c: the Supplementary Estimates.
2: A request under subsection (1)
a: must be in writing; and
b: may state the date by which, and the manner in which, the information requested must be provided.
3: If a date is specified under subsection (2)﻿(b)
a: the Estimates or other supporting information referred to in section 15
b: the Supplementary Estimates.
4: A department or entity to whom the request is made must comply with the request. Other provisions relating to appropriations
20: Departments may incur output expenses for, or on behalf of, other departments
1: This section applies if an output is supplied by a department (A) for, or on behalf of, another department (B) in accordance with an agreement between A and B.
2: Output expenses may be incurred by A, without further appropriation than this section, up to the amount of revenue earned from B.
3: However, A must return to B any revenue earned by the supply of the output that is not utilised toward the costs of the output.
21: Expenses restricted by revenue
1: If a class of outputs is supplied by a department, output expenses may be incurred, without further appropriation than this section, up to the amount of revenue expected to be earned by that class of outputs from parties other than the Crown.
2: However, subsection (1)
a: the appropriation is limited to 1 class of outputs; and
b: the appropriation to which the output expenses are to be charged is specified in an Appropriation Act for that year as being supplied under this section; and
c: the approval of the Minister for the output expenses to be incurred under this section has been given.
3: Despite subsections (1) and (2)
4: This section does not authorise output expenses to be incurred, in respect of any class of outputs, that exceed the actual amount of revenue earned by that class of outputs from parties other than the Crown in any year.
5: In this section, a reference to the amount of revenue earned by a class of outputs from parties other than the Crown may include a reference to the amount of revenue earned by a class of outputs from another department.
22: Operating surplus of department
1: Except as agreed between the Minister and the Responsible Minister for a department, the department must not retain any operating surplus that results from its activities.
2: The reported net asset holding of a department may increase as a result of a remeasurement without further authority than this section.
3: The amount of net asset holding in a department must not exceed the most recent projected balance of net assets for that department at the end of the financial year, as set out in an Appropriation Act in accordance with section 23(1)﻿(c)
4: Subsection (3) subsections (1) and (2)
23: Net assets of departments must be confirmed
1: Each Appropriation Bill that is introduced before the end of the financial year to which the Bill relates must include a schedule that shows for each department (other than an intelligence and security department)—
a: either of the following:
i: the most recently audited amount of net assets; or
ii: the most recently projected amount of net assets at the start of that financial year to which the appropriations sought in that Bill apply; and
b: projected movements in net assets during that financial year; and
c: the projected balance of net assets at the end of that financial year.
2: The projected movements in net assets referred to in subsection (1)﻿(b)
a: any projected capital injections and withdrawals; and
b: any surpluses projected to be retained in accordance with section 22(1)
24: Movements within departmental statement of financial position
1: A department may, without further appropriation than this section, use the proceeds of the sale or disposal of any of its assets, together with any working capital held by it, to purchase or develop assets.
2: A department may, without further authority than this section, use the proceeds of the sale or disposal of its assets, together with any working capital held by it, to pay its liabilities.
25: Expenses or capital expenditure may be incurred in emergencies
1: This section applies if—
a: a state of emergency or state of civil defence emergency is declared under the Civil Defence Act 1983 Civil Defence Emergency Management Act 2002
b: a situation occurs that affects the public health or safety of New Zealand or any part of New Zealand that the Government declares to be an emergency.
2: The Minister may approve expenses or capital expenditure to be incurred to meet the emergency or disaster and, whether or not there is an appropriation by Parliament available for the purpose and despite sections 4, 8, and 9
3: If expenses or capital expenditure that have not been appropriated are incurred under subsection (2) Gazette
4: Public money may be spent, without further authority than this section, for the purpose of meeting expenses or capital expenditure incurred in accordance with subsection (2)
5: A statement about any expenses and capital expenditure incurred under this section in any financial year that have not been appropriated must be included in—
a: the annual financial statements of the Government; and
b: an Appropriation Bill for confirmation by Parliament.
6: Subsection (5)
26: Minister may determine terms and conditions of capital injections
1: The Minister, after consultation with the Minister responsible for an entity, may—
a: determine the terms and conditions under which any capital injection authorised by an appropriation under section 7(1)﻿(e)
b: vary those terms and conditions at any time.
2: However, subsection (1)﻿(b) Schedule 1 of the State-Owned Enterprises Act 1986
26A: Transfer of resources between output expense appropriations
1: The Governor-General may, by Order in Council, direct that an amount appropriated for an output expense appropriation in a Vote be transferred, without further appropriation than this section, to another output expense appropriation in that Vote if—
a: the amount transferred does not increase that appropriation for a financial year by more than 5%; and
b: no other transfer under this section to that appropriation has occurred during that financial year; and
c: the total amount appropriated for that financial year for all output expense appropriations in that Vote is unaltered.
2: A clause that confirms the making of an Order in Council under subsection (1)
3: Subsection (2) subsection (1)
26B: Minister may approve expenses or capital expenditure to be incurred in excess of existing appropriation
1: This section applies if the Minister considers that the incurring of expenses or capital expenditure in the last 3 months of any financial year that is in excess, but within the scope, of an existing appropriation by or under an Act should be approved.
2: The Minister may, in that financial year or not later than 3 months after the end of that financial year, approve in respect of that appropriation up to the greater of—
a: an amount not exceeding $10,000; or
b: 2% of the total amount appropriated for that appropriation.
3: Subsection (2)
a: even though all or part of the expenses or capital expenditure may have been incurred; and
b: despite sections 4 and 8
4: Any expenses or capital expenditure that the Minister approves under this section must be included, for confirmation by Parliament, in an Appropriation Bill that applies to that financial year.
5: Subsection (4)
26C: Expenses or capital expenditure incurred without appropriation or other authority requires validation by Parliament
1: The incurring of any expenses or capital expenditure without appropriation, or other authority, by or under an Act is unlawful, unless it is validated by Parliament in an Appropriation Act.
2: The Minister must, on the introduction of any Appropriation Bill that seeks validation by Parliament of any expenses or capital expenditure incurred without appropriation, or other authority, by or under an Act, present to the House of Representatives a report that sets out—
a: the amount of each category of expenses or capital expenditure so incurred; and
b: the explanation of the Minister responsible for the expenses or capital expenditure.
26D: Reporting requirements in relation to expenses or capital expenditure incurred in excess of, or without, appropriation
1: This section applies to any expenses or capital expenditure—
a: that has been incurred without appropriation; or
b: that has been incurred in excess of an existing appropriation.
2: A statement that relates to any expenses or capital expenditure to which this section applies must be included in—
a: the annual financial statements of the Government for the financial year; and
b: the annual financial statements of the administering department for the financial year in accordance with section 45B(2)﻿(d) Application of this Part to Offices of Parliament
26E: Application of this Part to Offices of Parliament
1: Before an appropriation in a Vote administered by an Office of Parliament may be included in an Appropriation Bill for a financial year, the chief executive of the Office concerned must prepare and submit to the House of Representatives the following information:
a: an estimate of expenses and capital expenditure to be incurred for—
i: each proposed appropriation; and
ii: each class of outputs within an appropriation; and
b: the projected balance of net assets (in terms of section 23(1)﻿(c)
c: the revenue of the Office (including the revenue associated with each proposed expenses appropriation and each output class).
2: The House of Representatives, after considering the information provided under subsection (1) subsection (1)﻿(a) to (c)
3: The House of Representatives may, in that address, request that the estimates referred to in subsection (2)
4: If that Vote is included in an Appropriation Bill for that year, this Part applies, with all necessary modifications, as if references to a department were references to an Office of Parliament.
5: An alteration to a Vote administered by an Office of Parliament during a financial year is subject to the provisions of this section.
2: Fiscal responsibility
Preliminary
26F: Interpretation
If the context requires, references in this Part to total debt, total operating expenses, total operating revenues, and total net worth are references to the total fiscal aggregates of the forecast financial statements prepared in accordance with section 26Q
26G: Principles of responsible fiscal management
1: The Government must pursue its policy objectives in accordance with the following principles (the principles of responsible fiscal management):
a: reducing total debt to prudent levels so as to provide a buffer against factors that may impact adversely on the level of total debt in the future by ensuring that, until those levels have been achieved, total operating expenses in each financial year are less than total operating revenues in the same financial year; and
b: once prudent levels of total debt have been achieved, maintaining those levels by ensuring that, on average, over a reasonable period of time, total operating expenses do not exceed total operating revenues; and
c: achieving and maintaining levels of total net worth that provide a buffer against factors that may impact adversely on total net worth in the future; and
d: managing prudently the fiscal risks facing the Government; and
e: pursuing policies that are consistent with a reasonable degree of predictability about the level and stability of tax rates for future years.
2: However, the Government may depart from the principles of responsible fiscal management if—
a: the departure from those principles is temporary; and
b: the Minister, in accordance with this Act, states—
i: the reasons for the departure from those principles; and
ii: the approach the Government intends to take to return to those principles; and
iii: the period of time that the Government expects to take to return to those principles.
26H: Generally accepted accounting practice
All financial statements and forecast financial statements included in reports and updates required under this Part must be prepared in accordance with generally accepted accounting practice. Fiscal strategy report
26I: Fiscal strategy report
1: The Minister must, in each financial year and in accordance with subsection (2)
2: The Minister must present the fiscal strategy report immediately after he or she has delivered the Budget for the financial year to which the report relates.
3: Sections 26J to 26L
26J: Contents of fiscal strategy report: long-term objectives
1: The fiscal strategy report must—
a: state the Government's long-term objectives for fiscal policy and, in particular, for the following variables:
i: total operating expenses:
ii: total operating revenues:
iii: the balance between total operating expenses and total operating revenues:
iv: the level of total debt:
v: the level of total net worth; and
b: explain how those long-term objectives accord with the principles of responsible fiscal management; and
c: state the period to which those long-term objectives relate (which must be a period of 10 or more consecutive financial years commencing with the financial year to which the fiscal strategy report relates).
2: The fiscal strategy report must also—
a: assess the consistency of the long-term objectives referred to in subsection (1)﻿(a)
i: with the long-term objectives in the most recent fiscal strategy report; or
ii: if the long-term objectives in the most recent fiscal strategy report were amended in the budget policy statement most recently prepared under section 26M
b: if the long-term objectives referred to in subsection (1)﻿(a) section 26M subsection (1)﻿(a)
26K: Contents of fiscal strategy report: short-term intentions
1: The fiscal strategy report must, for the financial year to which the report relates and at least the next 2 financial years, indicate explicitly, by the use of ranges, ratios, or other means, the Government's short-term intentions for each of the variables specified in section 26J(1)﻿(a)
2: The fiscal strategy report must—
a: assess the consistency of the short-term intentions referred to in subsection (1)
i: the principles of responsible fiscal management; and
ii: the long-term objectives referred to in section 26J(1)﻿(a)
b: if those short-term intentions are not consistent with the principles of responsible fiscal management or with the long-term objectives referred to in section 26J(1)﻿(a)
i: the reasons for the departure of those short-term intentions from those principles or from those long-term objectives or from both; and
ii: the approach the Government intends to take to ensure that those short-term intentions become consistent with those principles and those long-term objectives; and
iii: the period of time that is expected to elapse before those short-term intentions become consistent with those principles and those long-term objectives.
3: The fiscal strategy report must also—
a: assess the consistency of the short-term intentions referred to in subsection (1)
i: with the short-term intentions indicated in the most recent fiscal strategy report; or
ii: if the short-term intentions indicated in the most recent fiscal strategy report were amended in the budget policy statement most recently prepared under section 26M
b: if the short-term intentions referred to in subsection (1) section 26M subsection (1)
26L: Contents of fiscal strategy report: other matters
1: The fiscal strategy report must include—
a: an assessment of the extent to which the economic and fiscal update prepared under section 26O(1) section 26K(1)
b: if the economic and fiscal update departs from those short-term intentions, an explanation of the reasons for the departure.
2: The fiscal strategy report must also include—
a: scenarios that—
i: contain projections of trends in the variables specified in section 26J(1)﻿(a)
ii: explain the reasons for any significant differences from previous scenarios; and
b: an assessment of the consistency of the scenarios with the long-term objectives referred to in section 26J(1)﻿(a)
c: if the scenarios depart from the long-term objectives referred to in section 26J(1)﻿(a)
3: The projections required by subsection (2)﻿(a)﻿(i) section 26J(1)﻿(a) Budget policy statement
26M: Budget policy statement
1: The Minister must present to the House of Representatives a budget policy statement—
a: not later than 31 March in each financial year; or
b: if Parliament is not in session on 31 March and a budget policy statement has not been presented in that financial year, as soon as possible after the commencement of the next session of Parliament.
2: The budget policy statement must, for the financial year commencing on 1 July after the statement is presented, state the broad strategic priorities by which the Government will be guided in preparing the Budget for that financial year, including—
a: the overarching policy goals that will guide the Government's Budget decisions; and
b: the policy areas that the Government will focus on in that year; and
c: how the Budget for that year accords with the short-term intentions referred to in the most recent fiscal strategy report or the amended short-term intentions under subsection (3)
3: The budget policy statement must,—
a: if the long-term objectives referred to in section 26J(1)﻿(a)
b: if the short-term intentions referred to in section 26K(1) paragraph (a) Statement on long-term fiscal position
26N: Statement on long-term fiscal position
1: Before the end of the second financial year after the commencement of this section and then at intervals not exceeding 4 years,—
a: the Treasury must prepare a statement on the long-term fiscal position; and
b: the Minister must present each statement to the House of Representatives.
2: The statement must—
a: relate to a period of at least 40 consecutive financial years commencing with the financial year in which the statement is prepared; and
b: be accompanied by—
i: a statement of responsibility signed by the Secretary stating that the Treasury has, in preparing the statement under subsection (1)
ii: a statement of all significant assumptions underlying any projections included in the statement under subsection (1) Economic and fiscal updates
26O: Economic and fiscal update
1: The Minister must, in accordance with subsection (2)
2: The Minister must present the economic and fiscal update immediately after he or she has delivered the Budget for the financial year to which the update relates.
3: The update must—
a: contain economic and fiscal forecasts that relate to—
i: the financial year to which the update relates; and
ii: each of the next 2 financial years; and
b: contain a statement of tax policy changes in accordance with section 26R
c: be accompanied by a statement of responsibility.
4: The update must state—
a: the day on which the contents of the update were finalised; or
b: the days on which the contents of different specified aspects of the update were finalised.
26P: Economic forecasts
1: The economic forecasts contained in the economic and fiscal update prepared under section 26O
a: gross domestic product (including the major components of gross domestic product):
b: consumer prices:
c: unemployment and employment:
d: current account position of the balance of payments.
2: The economic forecasts must also include a statement of all significant assumptions underlying the forecasts.
26Q: Fiscal forecasts
1: The fiscal forecasts contained in the economic and fiscal update prepared under section 26O
2: In addition to the forecast financial statements required by subsection (1)
a: a statement of borrowings that reflects the forecast borrowing activities for each of those financial years:
b: any other statements that are necessary to fairly reflect—
i: the forecast financial operations for each of those financial years; and
ii: the forecast financial position at the end of each of those financial years.
3: The fiscal forecasts must also include—
a: a statement of commitments from the most recent monthly financial statements of the Government that are required to be prepared under section 31A
b: a statement of specific fiscal risks of the Government as at the day on which the forecast financial statements are finalised—
i: that sets out specific fiscal risks that relate to—
A: the Government decisions and other circumstances required by section 26U section 26O
B: any other contingent liabilities (including any guarantees or indemnities given under any Act); and
ii: that discloses the rules used to determine what is and is not a fiscal risk; and
c: a statement of all significant accounting policies (including any changes from the accounting policies contained in the annual financial statements of the Government most recently presented to the House of Representatives or published under section 31
d: in relation to each forecast financial statement required by subsections (1) and (2)﻿(a) subsection (2)﻿(b)
i: comparative budgeted and estimated actual figures for the financial year immediately before the first of the financial years to which the fiscal forecasts relate; and
ii: comparative actual figures for the financial year that is 2 years before the first of the financial years to which the fiscal forecasts relate; and
e: a statement of all significant assumptions underlying the fiscal forecasts; and
f: a statement that shows the sensitivity of the fiscal aggregates to changes in economic conditions.
4: The fiscal forecasts must be for the same reporting entity as the annual financial statements of the Government to be prepared under section 27
26R: Annual statement of tax policy changes
1: The statement of tax policy changes contained in the economic and fiscal update prepared under section 26O
a: a summary and quantitative assessment of tax policy changes that have resulted in a material change to the tax revenue forecasts for the financial year to which the update relates and at least the next 2 financial years; and
b: the basis for determining whether or not a particular tax policy change should be included in that summary.
2: In this section, tax policy change includes—
a: a change in tax legislation that has been enacted since the most recent statement of tax policy changes prepared under this section; and
b: a proposed change in tax legislation that has been approved by the Government (whether set out in a Bill that has been introduced into the House of Representatives or otherwise).
26S: Half-year economic and fiscal update
1: The Minister must, not earlier than 1 November nor later than 31 December in each financial year,—
a: arrange to be published a half-year economic and fiscal update prepared by the Treasury; and
b: present the update to the House of Representatives.
2: However, if a half-year economic and fiscal update has not been presented by 31 December in a financial year because Parliament has not been in session since the date that the update was published, the Minister must present the half-year economic and fiscal update as soon as possible after the next meeting of Parliament.
3: The half-year economic and fiscal update must—
a: include the information required by sections 26O(3)﻿(a) and (4), 26P, 26Q, and 26U section 26O
i: the reference to estimated actual figures in section 26Q(3)﻿(d)﻿(i)
ii: the actual figures required by section 26Q(3)﻿(d)﻿(ii)
b: be accompanied by a statement of responsibility.
4: However, the Minister is not required to arrange the publication of the half-year economic and fiscal update in any financial year if, in the period of that financial year beginning on 1 October and ending on 31 December, a pre-election economic and fiscal update—
a: has been published under section 26T
b: is required to be published under that section.
26T: Pre-election economic and fiscal update
1: The Minister must, not earlier than 30 working days, nor later than 20 working days, before the day appointed as polling day in relation to any general election of members of the House of Representatives, arrange to be published a pre-election economic and fiscal update prepared by the Treasury.
2: The pre-election economic and fiscal update must,—
a: except as provided in subsection (3) sections 26O(3)﻿(a) and (4), 26P, 26Q, and 26U section 26O
b: be accompanied by a statement of responsibility.
3: If, before the day on which a pre-election economic and fiscal update is required to be published under this section, the annual financial statements of the Government for the financial year immediately before the first of the financial years to which the fiscal forecasts relate have been presented to the House of Representatives or published under section 31
a: the reference to estimated actual figures in section 26Q(3)﻿(d)﻿(i)
b: the actual figures required by section 26Q(3)﻿(d)﻿(ii)
4: If the day of the dissolution of Parliament is less than 30 working days before the day appointed as polling day in relation to the general election of members of the House of Representatives, the Minister must arrange for the pre-election economic and fiscal update required under this section to be published not later than 10 working days after the day of the dissolution of Parliament.
5: The Minister must, as soon as possible after the next meeting of Parliament, present to the House of Representatives a copy of the update published under this section. Disclosure requirements for economic and fiscal updates
26U: Disclosure of policy decisions and other circumstances that may influence future fiscal situation
1: An economic and fiscal update prepared under section 26O or section 26S or section 26T section 26V
2: If the fiscal implications of Government decisions and other circumstances referred to in subsection (1)
3: If the fiscal implications of Government decisions and other circumstances referred to in subsection (1) section 26Q(3)﻿(b)
26V: Limits on disclosure requirements
Sections 26Q(2)﻿(b) and 26U(1)
a: to incorporate that decision, circumstance, or statement in an economic and fiscal update is likely—
i: to prejudice the substantial economic interests of New Zealand; or
ii: to prejudice the security or defence of New Zealand or the international relations of the Government; or
iii: to compromise the Government in a material way in negotiation, litigation, or commercial activity; or
iv: to result in material loss of value to the Government; and
b: there is no reasonable or prudent way the Government can avoid this prejudice, compromise, or material loss,—
i: in the case of a circumstance, by making a decision before the day on which the forecast financial statements are finalised; or
ii: in the case of a decision or circumstance, by incorporating in the update the fiscal implications of that decision or circumstance, or the nature of that decision or circumstance, but without reference to its fiscal implications; or
iii: in the case of a statement, by incorporating that statement in the update. Statement of responsibility
26W: Requirements for statement of responsibility
1: The statement of responsibility required by section 26O or section 26S or section 26T
a: the Minister; and
b: any other Minister designated for all or any of the purposes of subsection (2)﻿(a) to (c)
c: the Secretary.
2: The statement of responsibility must comprise—
a: a statement by the Minister, and any other Minister designated for the purpose of this paragraph, that the following matters have been communicated to the Secretary:
i: all policy decisions with material economic or fiscal implications that the Government has made before the day on which the contents of an economic and fiscal update or of the relevant aspect of the update were finalised; and
ii: all other circumstances with material economic or fiscal implications of which the Minister and that other Minister (if any) were aware before that day; and
b: a statement by the Secretary that the Treasury has supplied to the Minister, and to any other Minister designated for the purpose of this paragraph, an economic and fiscal update—
i: that incorporates the fiscal and economic implications of the decisions and circumstances referred to in paragraph (a)
ii: that does not incorporate any decisions, circumstances, or statements that the Minister and any other Minister designated for the purpose of section 26V
c: a statement of the responsibility of the Minister, and of any other Minister designated for all or any of the purposes of this paragraph and paragraphs (a) and (b)
i: for the integrity of the disclosures contained in the update; and
ii: for the consistency with the requirements of this Part of the information contained in the update; and
iii: for the omission from the update under section 26V
3: The statement referred to in subsection (2)﻿(b)
a: using its best professional judgments; and
b: on the basis of economic and fiscal information available to it before the day on which the contents of the update or the relevant aspect of the update were finalised. Miscellaneous
26X: Certain statements and updates may be published in advance of presentation to House of Representatives
The Minister may arrange for the following to be published in advance of their being presented to the House of Representatives:
a: a budget policy statement under section 26M(1)
b: a half-year economic and fiscal update under section 26S(1)
c: a pre-election economic and fiscal update under section 26T(1)
26Y: Notification and availability of reports, statements, or updates
1: The Minister or, as the case may be, the Secretary must arrange to be published in the Gazette
a: a fiscal strategy report presented to the House of Representatives under section 26I(1)
b: a budget policy statement presented to the House of Representatives under section 26M(1) section 26X
c: a statement on the long-term fiscal position presented to the House of Representatives under section 26N(l)
d: an economic and fiscal update presented to the House of Representatives under section 26O(1)
e: a half-year economic and fiscal update presented to the House of Representatives under section 26S(1) section 26X
f: a pre-election economic and fiscal update published under section 26T(1)
2: The notice must—
a: indicate where copies of the report, statement, or update are available—
i: for inspection by members of the public free of charge at the place where the notice indicated they would be available; and
ii: for purchase by members of the public at the place where the notice indicated they would be available; and
b: in the case of a statement or update referred to in section 26X
3: The Secretary must, for at least 6 months after the date of the publication of the notice, arrange for copies of the report, statement, or update referred to in that notice to be available—
a: for inspection by members of the public free of charge; and
b: for purchase by members of the public.
26Z: Power of Secretary to obtain information
1: The Secretary may request any department or any entity referred to in section 27(3)﻿(a) to (f) sections 26L, 26N, 26O, 26Q, 26S, and 26T
2: A request under subsection (1)
a: must be in writing; and
b: may state the date by which, and the manner in which, the information requested must be provided.
3: If a date is stated under subsection (2)﻿(b)
4: A department or entity to whom the request is made must comply with the request. Amendments to Part 3 (reporting by the Crown) of principal Act
8: New heading to Part 3 substituted
The principal Act is amended by omitting the Part 3
3: Reporting by Government reporting entity
9: New section 27 substituted
The principal Act is amended by repealing section 27
27: Annual financial statements of Government
1: The Treasury must, as soon as practicable after the end of each financial year, prepare annual consolidated financial statements for the Government reporting entity for that financial year.
2: The annual financial statements of the Government must—
a: be prepared in accordance with generally accepted accounting practice; and
b: include the forecast financial statements prepared under section 26Q
c: include, in addition to those financial statements required by generally accepted accounting practice,—
i: a statement of borrowings that reflects the borrowing activities for that year, including budgeted figures for that year and comparative actual figures for the previous financial year:
ii: a statement of unappropriated expenses and capital expenditure:
iii: a statement of emergency expenses and capital expenditure incurred under section 25
iv: a statement of trust money administered by departments and Offices of Parliament:
v: any additional information and explanations needed to fairly reflect the consolidated financial operations of the Government reporting entity for the financial year and its consolidated financial position at the end of that year.
3: The annual financial statements of the Government must include the Government reporting entity's interests in—
a: all Crown entities named or described in the Crown Entities Act 2004
b: all organisations named or described in Schedule 4
c: all State enterprises named in the Schedule 1 of the State-Owned Enterprises Act 1986
d: all Offices of Parliament:
e: the Reserve Bank of New Zealand:
f: any other entity whose financial statements must be consolidated into the financial statements of the Government reporting entity to comply with generally accepted accounting practice. 1989 No 44 s 27
10: Responsibility for financial statements of the Crown
1: The heading to section 29 financial statements of the Crown annual financial statements of Government
2: Section 29(2)﻿(b) Crown Government reporting entity
3: Section 29(2) paragraph (d)
d: a statement that, in the opinion of the Minister, and of any other Minister designated by the Prime Minister for the purpose of this paragraph, the financial statements fairly reflect the consolidated financial position and operations of the Government reporting entity for the reporting period.
11: New section 29A substituted
The principal Act is amended by repealing section 29A
29A: Power of Secretary to obtain information
1: The Secretary may request any department or any entity referred to in section 27(3)﻿(a) to (f) section 27
a: the preparation of those financial statements and the monthly financial statements referred to in section 31A
b: the Minister or the Secretary to meet their obligations under section 29
2: A request under subsection (1)
a: must be in writing; and
b: may state the date by which, and the manner in which, the information requested must be provided.
3: If a date is stated under subsection (2)﻿(b)
4: A department or entity to whom the request is made must comply with the request.
12: Auditor-General to be auditor of the Crown
1: The heading to section 29B Crown Government reporting entity
2: Section 29B Crown Government reporting entity
13: New sections 30 to 31A substituted
The principal Act is amended by repealing sections 30 to 31A
30: Audit report
1: The Treasury must forward the annual financial statements of the Government to the Auditor-General not later than the end of the second month following the end of the financial year to which those statements relate.
2: The Auditor-General must—
a: audit the annual financial statements of the Government; and
b: provide an audit report on those statements to the Treasury within 30 days after receiving them.
31: Annual financial statements must be presented to House of Representatives
1: The Treasury must forward the annual financial statements of the Government and the audit report to the Minister.
2: The Minister must present the annual financial statements and the audit report, together with the statement of responsibility, to the House of Representatives—
a: not later than 10 working days after the Treasury receives the audit report; or
b: if Parliament is not in session, as soon as possible after the commencement of the next session of Parliament.
3: The Minister must arrange for the annual financial statements, the audit report, and the statement of responsibility to be published—
a: as soon as practicable after they have been presented to the House of Representatives; but
b: in any case, not later than 15 working days after the audit report is provided to the Treasury.
31A: Monthly financial statements of Government
1: The Treasury must, as soon as practicable after the end of each month (except the first 2 months and the last month) in each financial year, prepare consolidated financial statements for the Government reporting entity for the period of the financial year to the end of the month concerned.
2: The monthly financial statements must—
a: be prepared in accordance with generally accepted accounting practice; and
b: include, in addition to those financial statements required by generally accepted accounting practice,—
i: a statement of borrowings that reflects the borrowing activities for the period of the financial year to the end of the month concerned:
ii: any additional information and explanations needed to fairly reflect the consolidated financial operations of the Government reporting entity for the period of the financial year to the end of the month concerned and the consolidated financial position at the end of that month:
iii: in relation to the financial statements required by generally accepted accounting practice and the statement required by subparagraph (i)
A: budgeted figures for the period of the financial year to the end of the month concerned:
B: comparative actual figures for the period of the previous financial year to the end of the corresponding month.
3: The monthly financial statements prepared under subsection (1) section 27
4: The Minister must arrange for the monthly financial statements to be published not later than,—
a: in the case of the financial statements to the end of November, the last day of January in the following year; and
b: in the case of the financial statements to the end of December, the last day of February in the following year; and
c: in any other case, 6 weeks after the end of the period to which they relate. 1989 No 44 ss 30-31A
14: Publication, inspection, and purchase of financial statements of the Crown
1: The heading to section 31B the Crown Government reporting entity
2: Section 31B
a: by omitting the words financial statements of the Crown consolidated financial statements for the Government reporting entity
b: by omitting the word Crown Government reporting entity
c: by omitting the words a place at which where
15: New section 32A substituted
The principal Act is amended by repealing section 32A
32A: Additional reports in relation to non-departmental appropriations
1: This section applies if, in any financial year, an Appropriation Act—
a: lists an appropriation or a class of outputs within an appropriation for which expenses or capital expenditure are to be incurred other than by departments or Offices of Parliament; and
b: states that the appropriation or class of outputs is, in whole or part, subject to this section.
2: The Minister responsible for each appropriation or class of outputs must, within 3 months of the end of that financial year, prepare and present to the House of Representatives a report that complies with subsection (3)
3: The report must include—
a: a statement of service performance prepared in accordance with generally accepted accounting practice in relation to that appropriation or class of outputs that compares the service performance that was achieved with the service performance that was forecast to be achieved; or
b: if the type and scope of the appropriation is such that a statement of service performance is inappropriate, a statement of the results produced or achieved in relation to that appropriation that compares those results with the results that were forecast to be produced or achieved from the expenses or capital expenditure.
4: The report must also compare the actual expenses or capital expenditure incurred in relation to that appropriation or class of outputs with the expenses or capital expenditure that were appropriated or forecast to be incurred.
5: Despite subsection (3)
6: The Minister responsible for the appropriation or class of outputs must arrange for the report to be published if he or she is requested to do so by the Minister. 1989 No 44 s 32A New Parts 4 to 6 substituted
16: New Parts 4 to 6 substituted
The principal Act is amended by repealing Parts 4 5 6
4: Reporting by departments
33: Interpretation
In this Part, any activities, bodies, or statutory offices that are funded by way of appropriation and that are not natural persons or separate legal entities must be taken to be part of a department. Responsibilities of chief executives
34: Responsibilities of departmental chief executives: financial management
The chief executive of a department—
a: is responsible to the Responsible Minister for the financial management and financial performance of the department; and
b: must comply with any lawful financial actions required by the Minister or the Responsible Minister.
35: Responsibilities of departmental chief executives: reporting
The chief executive of a department is responsible to the Responsible Minister for ensuring that the department complies with the reporting requirements imposed on the department by or under this or any other Act.
36: Departmental chief executives not responsible for financial performance of other entities
The chief executive of a department is not responsible for the outputs or financial performance of a Crown entity named or described in the Crown Entities Act 2004 Schedule 4 Schedule 1 of the State-Owned Enterprises Act 1986 Power of chief executives to obtain information
37: Power of departmental chief executives to obtain information
1: The chief executive of a department may request any specified person to supply to the chief executive any information that is necessary to enable the chief executive to carry out his or her responsibilities in relation to the department under sections 34 and 35
2: A request under subsection (1)
a: must be in writing; and
b: may state the date by which, and the manner in which, the information requested must be provided.
3: If a date is stated under subsection (2)﻿(b)
4: A specified person to whom the request is made must comply with the request.
5: Nothing in this section limits or affects the privilege against self-incrimination.
6: In this section, specified person means a person who is responsible for any activities, bodies, or statutory offices that, under section 33 Reporting requirements—information on future operating intentions
38: Departments must provide information on future operating intentions
1: A department must, before the start of each financial year and not later than the date specified by its Responsible Minister, provide information on the department's future operating intentions.
2: The information must relate to the forthcoming financial year and, for the purposes of section 40
3: However, if the Government has announced that the department is to be disestablished or significantly restructured during the period referred to in subsection (2) subsection (1)
4: The department must provide the information to its Responsible Minister who must forward a copy of it to,—
a: in the case of an intelligence and security department, the members of the Intelligence and Security Committee established under the Intelligence and Security Committee Act 1996
b: in the case of any other department, the Minister in time for him or her to present the information, as required by section 39
39: Obligation to present and publish information on future operating intentions
1: The Minister must present the information for each department (other than an intelligence and security department) to the House of Representatives immediately after he or she has delivered the Budget for the financial year to which the information relates.
2: The information presented under subsection (1)
a: be taken to have been presented by the Responsible Minister concerned; and
b: be accompanied by—
i: a statement signed by the Responsible Minister stating that the information is consistent with the policies and performance expectations of the Government; and
ii: if section 38(3) section 38(2)
3: As soon as practicable after the information is presented under subsection (1)
a: prescribed by regulations made under this Act; or
b: specified in instructions issued under this Act.
40: Requirements for information on future operating intentions
The information required under section 38
a: the nature and scope of the department's functions and intended operations; and
b: the specific impacts, outcomes, or objectives that the department seeks to achieve or to contribute to through its operations; and
c: how the department intends to—
i: perform its functions and conduct its operations to achieve those impacts, outcomes, or objectives; and
ii: effectively manage those functions and operations within a changeable operating environment; and
d: the main measures and standards that the department intends to use to assess and report on matters relating to the department's future performance, including, without limitation, the following matters:
i: the impacts, outcomes, or objectives achieved or contributed to by the department (including possible unintended impacts or negative outcomes):
ii: the cost-effectiveness of the interventions that the department delivers or administers:
iii: the department's organisational health and capability to perform its functions and conduct its operations effectively; and
e: any other matters that—
i: are reasonably necessary to achieve an understanding of the department's operating intentions and direction; or
ii: may be specified by the Minister or the Responsible Minister for the purposes of subparagraph (i)
41: Extra information required for first financial year
1: The information required under section 38
a: forecast financial statements for the department that have been prepared in accordance with generally accepted accounting practice; and
b: a statement of all significant assumptions underlying the forecast financial statements; and
c: any other information or explanations needed to fairly reflect the department's forecast financial operations and financial position; and
d: comparative budgeted and estimated actual figures for the previous financial year for the forecast financial statements; and
e: a statement of forecast service performance that—
i: describes each class of outputs the department proposes to supply during the financial year; and
ii: includes measures and forecast standards of output delivery for each class of outputs; and
iii: identifies the expected revenue to be earned and the proposed output expenses to be incurred for each class of outputs; and
iv: has been prepared in accordance with generally accepted accounting practice; and
f: any other measures and standards necessary to assess the department's performance at the end of the financial year.
2: The information for each class of outputs that is included in a statement of forecast service performance in accordance with subsection (1)﻿(e)
42: Information on future operating intentions must include statement of responsibility
1: The information required under section 38
a: signed by the department's chief executive; and
b: countersigned by the department's chief financial officer.
2: The statement of responsibility must comprise—
a: a statement of the chief executive's responsibility for the information; and
b: a statement that certifies that the information is consistent with—
i: existing appropriations; and
ii: the appropriations set out in the first Appropriation Bill that relates to the financial year in question. Reporting requirements—annual reports
43: Departments must prepare annual reports
1: As soon as practicable after the end of each financial year, a department must—
a: prepare a report on the operations of the department for that financial year; and
b: provide the report to its Responsible Minister.
2: Subsection (1)
44: Obligation to present and publish departmental annual reports
1: A Responsible Minister must present a department's annual report to the House of Representatives—
a: not later than 15 working days after the audit report is provided under section 45D
b: if Parliament is not in session, as soon as possible after the commencement of the next session of Parliament.
2: A department must publish its annual report—
a: as soon as practicable after it has been presented to the House of Representatives, but in any case not later than 15 working days after the audit report is provided under section 45D
b: in accordance with the manner (if any)—
i: prescribed by regulations made under this Act; or
ii: specified in instructions issued under this Act.
3: If a department's annual report is published in advance of it being presented to the House of Representatives, the Responsible Minister must arrange for the publication in the Gazette
45: Contents of departmental annual report
1: A department's annual report must contain the following information in respect of the financial year to which it relates:
a: information on operations that complies with subsection (2)
b: a statement of service performance in accordance with section 45A
c: the annual financial statements for the department in accordance with section 45B
d: the statement of responsibility in accordance with section 45C
e: the audit report provided under section 45D
f: any other matters that relate to or affect the department's operations that the department is required, has undertaken, or wishes to report on in its annual report.
2: The annual report must provide the information that is necessary to enable an informed assessment to be made of the department's performance during the financial year (including an assessment against the intentions, measures, and standards set out at the start of the financial year in the information on the department's future operating intentions in accordance with sections 40 and 41
3: The annual report must be dated and signed on behalf of the department by its chief executive.
45A: Statement of service performance
A department's statement of service performance must—
a: be prepared in accordance with generally accepted accounting practice; and
b: describe each class of outputs supplied by the department during the financial year; and
c: include, for each class of outputs,—
i: the standards of delivery performance achieved by the department, as compared with the forecast standards included in the department's statement of forecast service performance at the start of the financial year; and
ii: the actual revenue earned and output expenses incurred, as compared with the expected revenues and proposed output expenses included in the department's statement of forecast service performance at the start of the financial year.
45B: Annual financial statements
1: A department's annual financial statements must be prepared in accordance with generally accepted accounting practice.
2: In addition to the financial statements required by generally accepted accounting practice, a department's annual financial statements must include—
a: any other information or explanations needed to fairly reflect the department's financial operations and financial position; and
b: the forecast financial statements prepared at the start of the financial year, for comparison with the actual financial statements; and
c: a statement of actual expenses and capital expenditure incurred against—
i: each appropriation administered by the department; and
ii: each class of outputs included in each output expense appropriation; and
d: a statement of unappropriated expenses and capital expenditure incurred in relation to the activities of, or appropriations administered by, the department, together with an explanation of the reasons for the unappropriated expenses and capital expenditure.
45C: Statement of responsibility
1: The statement of responsibility must include—
a: a statement of the responsibility of the department's chief executive for the preparation of the financial statements and statement of service performance, and for the judgments made in them; and
b: a statement of the responsibility of the department's chief executive for establishing a system of internal control designed to provide reasonable assurance as to the integrity and reliability of financial reporting; and
c: a statement that, in the opinion of the department's chief executive, the financial statements and statement of service performance fairly reflect the financial position and operations of the department for the reporting period.
2: The statement of responsibility must be—
a: signed by the department's chief executive; and
b: countersigned by the department's chief financial officer.
45D: Audit report
1: A department must forward to the Auditor-General—
a: its annual financial statements, statement of service performance, and any other information that the Auditor-General has agreed, or is required, to audit within 2 months after the end of each financial year; and
b: its annual report in a timely manner to enable the Auditor-General to review that report before providing the audit report required under subsection (2)﻿(b)
2: The Auditor-General must—
a: audit the statements referred to in subsection (1)﻿(a)
b: provide an audit report on them to the department within 3 months after the end of each financial year. Miscellaneous
45E: Application of this Part to intelligence and security departments
1: This Part applies to an intelligence and security department, subject to subsection (2)
a: section 40 section 40(e)﻿(ii)
b: sections 41 and 45B(1) and (2)﻿(a) and (b)
c: section 4J of the New Zealand Security Intelligence Service Act 1969 section 12 of the Government Communications Security Bureau Act 2003 sections 43 and 44
i: the report presented to the House of Representatives under section 4J(3) of the New Zealand Security Intelligence Service Act 1969 section 12(3) of the Government Communications Security Bureau Act 2003
ii: the department must publish the report as soon as practicable after it has been presented to the House of Representatives; and
d: sections 45C and 45D
2: The following provisions do not apply to an intelligence and security department:
a: section 39
b: section 41(1)﻿(e)
c: section 41(2)
d: section 45(1)﻿(b)
e: section 45A
45F: Application of this Part to Offices of Parliament
1: This Part applies to an Office of Parliament, subject to subsection (2)
a: references to a department must be read as references to an Office of Parliament; and
b: references to the Auditor-General must be read as references to an auditor appointed by the House of Representatives to audit the financial statements and statements of service performance of Offices of Parliament; and
c: section 38 section 45G
d: section 40(e)
2: Section 39(2)﻿(b)
45G: This Part modified for purpose of applying Part to Offices of Parliament
1: For the purposes of section 45F(1)﻿(c) section 38(1)
1: An Office of Parliament must,—
a: before the start of each financial year and not later than the date on which the Office submits to the House of Representatives the information required under section 26E(l)
b: before the start of each financial year,—
i: have regard to any comments on the draft information that it receives from the Speaker or a committee of the House of Representatives that considered the matter; and
ii: prepare final information about its future operating intentions after complying with subparagraph (i)
2: For the purposes of section 45F(1)﻿(c) section 38(4)
4: An Office of Parliament must provide the final information to the Speaker, who must arrange for the final information to be presented to the House of Representatives, as required by section 39
5: Special reporting requirements
1: Special annual reporting requirements
45H: Application of subpart
1: This subpart applies to—
a: an entity that must provide an annual report that includes audited annual financial statements for presentation to the House of Representatives; and
b: an entity that must provide audited annual financial statements (rather than an annual report) for presentation to the House of Representatives.
2: For the purposes of subsection (1)﻿(b)
3: In this section and sections 45I to 45K provide
a: forwarded to an entity's auditor; or
b: provided to a Minister; or
c: presented to the House of Representatives.
45I: First annual report for newly established entities
1: The Minister may (at the Minister's discretion) exempt an entity that is established within 4 months before the end of a financial year from the obligation to provide an annual report for that financial year.
2: Despite subsection (1)
a: the statements required by section 45B(2)﻿(c) and (d)
b: an audit report on those statements.
3: An entity that is exempted under subsection (1)
4: To avoid doubt, the annual report referred to in subsection (3)
5: Subsections (1) to (4)
45J: Final annual report for disestablished entities
1: An entity that is disestablished before the end of a financial year must, as soon as practicable after the date on which it is disestablished, provide a final report (as if the final report were an annual report) for the period up until that date.
2: If the Minister is satisfied that it is necessary or expedient to transfer some or all of the responsibility for completing a final report to another party,—
a: the Minister may approve the transfer of that responsibility; and
b: if the Minister does so, the party to whom that responsibility is transferred must sign the statement of responsibility.
3: Subsections (1) and (2)
45K: Timing of special annual reports, etc
1: An entity that reports under section 45I
2: An entity that reports under section 45J
3: Despite subsection (2) and section 45J(1)
a: the condition that the entity's final report contains the information that the entity is required to include in its annual report for at least the period up until the date on which it ceases to be so subject; and
b: any other conditions that the Minister thinks fit.
45L: Minister may allow certain information to be included in another entity's annual report if operations transferred
1: This section applies if—
a: an entity is disestablished during the entity's financial year; and
b: that entity's operations are transferred to 1 or more entities; and
c: those operations are, at the time of the transfer, to be carried out on substantially the same terms by the entity to whom they are transferred.
2: The Minister may exempt the entity from whom operations are transferred from the requirement to include in its final report—
a: a statement of service performance; and
b: a full report on its operations.
3: The Minister may grant an exemption under subsection (2)
a: on the condition that—
i: the information referred to in subsection (2)﻿(a) and (b)
ii: the entity to whom those operations are transferred has not been exempted under section 45I
b: only if the Minister is satisfied that the inclusion of that information in the other entity's annual report in accordance with paragraph (a)﻿(i)
2: Application of provisions of Crown Entities Act 2004 to organisations named or described in Schedule 4
45M: Provisions of Crown Entities Act 2004 that apply to all Schedule 4 organisations
1: The following provisions of the Crown Entities Act 2004 Schedule 4 Crown Entities Act 2004
a: sections 133 and 134
b: sections 154 to 156
c: section 158
2: Section 150 of the Crown Entities Act 2004 Schedule 4 subsection (1)﻿(b)
3: An organisation named or described in Schedule 4 subsection (1)﻿(b)
4: The provisions applied by this section apply to the organisation subject to any negation or modification of the provision in the entity's Act.
5: A provision that applies to a parent organisation, and any negation or modification of the provision in the entity's Act, applies also to the subsidiaries of the organisation, except to the extent that the entity's Act provides otherwise.
45N: Some provisions of Crown Entities Act 2004 applied to some Schedule 4 organisations
1: A provision of the Crown Entities Act 2004 Schedule 4 Crown Entities Act 2004
2: However, the Minister may exempt an organisation named or described in Schedule 4 sections 141, 142, 151, and 152 of the Crown Entities Act 2004
3: The exemption may be granted—
a: if the Minister considers that it is necessary or expedient to grant the exemption; and
b: by notice in writing to the organisation, on any conditions that the Minister thinks fit.
45O: Special provisions relating to Reserves Boards
1: Despite section 45M(2), section 150(3) and (4) of the Crown Entities Act 2004 section 2 of the Reserves Act 1977
2: The Minister of Conservation must, in each year, send to each member of Parliament copies of the annual financial statements of a Reserves Board that manages a reserve in the member's electoral district.
3: The copies must be sent not later than 1 month after the date on which an audit report is provided by the Auditor-General on those financial statements.
4: The chief executive of the Department of Conservation must ensure that information about the financial performance of Reserves Boards is, in each year, included in the annual report of the Department of Conservation.
6: Borrowing, securities, derivative transactions, investment, banking, and guarantees
1: Borrowing
Limits on borrowing by the Crown
46: The Crown must not borrow except under statute
Except as expressly authorised by any Act, it is not lawful for—
a: the Crown to borrow money; or
b: any person to lend money to the Crown.
47: Minister may borrow on behalf of the Crown if in public interest
1: The Minister, on behalf of the Crown, may borrow money if it appears to the Minister to be necessary or expedient in the public interest to do so.
2: The Minister may borrow money from any person, organisation, or government (either within or outside New Zealand).
3: Except as otherwise provided in any Act, all monies received as a result of money being borrowed under subsection (2)
a: a Crown Bank Account; or
b: if the Minister directs, a Departmental Bank Account.
48: Power to borrow must not be delegated
Despite anything in the State Sector Act 1988 section 47
49: The Crown not liable for debts of Crown entities, etc
1: The Crown is not liable to contribute towards the payment of any debts or liabilities of—
a: a Crown entity or an organisation named or described in Schedule 4
b: a subsidiary of a Crown entity or of an organisation named or described in Schedule 4
c: any entity in which a Crown entity has an interest; or
d: any other agency or body corporate that is controlled or wholly owned by the Crown.
2: However, this section does not apply in relation to—
a: any sum the Crown is liable to contribute under any Act; or
b: any sum the Crown is liable to contribute under any guarantee or indemnity given by the Minister under section 65ZD
c: any sum the Crown is liable to pay a creditor of a Crown entity, Crown subsidiary, other agency, or other body corporate, by virtue of a cause of action that the creditor has against the Crown; or
d: any sum the Crown is liable to pay to a creditor of the Reserve Bank of New Zealand. Appointment of borrowing agents
50: Minister may appoint agents for purpose of borrowing money
1: The Minister may appoint 2 or more persons to act on the Minister's behalf as joint borrowing agents for any of the following purposes:
a: borrowing money under this Act:
b: issuing securities for money borrowed under this Act:
c: any other purpose that is connected with the matters referred to in paragraphs (a) and (b)
2: An appointment under subsection (1)
a: must be made by warrant signed by the Minister; and
b: may be made in respect of—
i: a specified officer or person; or
ii: officers or persons of a specified class; or
iii: the holder for the time being of a specified office or appointment; or
iv: the holders for the time being of a class of offices or appointments.
3: The number of persons acting as borrowing agents under this section must not be less than 2.
4: The Minister may, at any time, by instrument signed by the Minister,—
a: revoke or amend a warrant of appointment under this section; or
b: reappoint a person as a borrowing agent; or
c: appoint another person to replace a borrowing agent—
i: whose appointment is revoked; or
ii: who resigns or dies.
5: The Minister may give notice of an appointment, or revocation of appointment, of a borrowing agent under this section by any means of communication that he or she thinks fit.
51: Appointment of borrowing agents does not prevent exercise of power by Minister
The appointment by the Minister of a borrowing agent under section 50
52: Borrowings must be taken to be lawful
1: Any money that appears to have been borrowed by the Crown under this Act must be taken to have been lawfully borrowed within the powers conferred by this Act, and the person from whom the money was borrowed may not question whether, or to what extent, authority has been given or occasion has arisen for the exercise of those powers.
2: The fact that a borrowing agent exercises any powers relating to money borrowed by the Crown is, in the absence of proof to the contrary, conclusive evidence of his or her authority to do so.
53: Borrowing agents may delegate powers
1: A borrowing agent appointed under section 50
a: the consent of the Treasury; and
b: the requirement under section 50(3)
2: The delegation may—
a: be made by a borrowing agent acting jointly or severally with any other borrowing agent; and
b: be made to 1 or more persons; and
c: be subject to any conditions that the delegating agent, or agents, think fit. Terms and conditions of borrowing
54: Minister may determine terms and conditions of borrowing
For the purposes of section 47
55: Charge on public revenues
All principal, interest, and other money that is payable in relation to money borrowed by the Crown is a charge on, and payable out of, the revenues of the Crown equally and rateably with all other general borrowing obligations of the Crown.
56: Power to borrow by issue of series of similar securities
The power conferred on the Minister under section 47
a: by way of the issue of public securities in 1 or more series (for example, Treasury bills or commercial paper); and
b: under 1 or more agreements between the Crown and 1 or more specified banks, financial institutions, or security dealers.
57: Power to vary borrowings of the Crown
1: The Minister may, at any time, vary the terms and conditions of borrowings of the Crown with the consent, if necessary, of the person from whom the money was borrowed.
2: At the request of the person from whom money was borrowed, the Minister may—
a: direct that the principal, or any interest payable in respect of the principal, be paid at a place in New Zealand or elsewhere that is other than the place otherwise provided; and
b: revoke the direction and give other directions.
58: Conversion of money borrowed by the Crown
1: The Minister may, at any time, convert any money borrowed by the Crown into any other money borrowed by the Crown.
2: In exercising a power under subsection (1)
a: may do so on any terms and conditions that the Minister thinks fit; and
b: must, if necessary, do so with the consent of, as the case may be,—
i: the person from whom the money was borrowed; or
ii: the holder of the securities issued in respect of the money borrowed.
59: Minister may appoint underwriters, managers, etc, for borrowings of the Crown
1: The Minister, on behalf of the Crown, may enter into an agreement with a bank, financial institution, or other person for the purpose of appointing the bank, institution, or person to act in any of the following capacities for, or in connection with, the borrowing of money under this Act:
a: an underwriter; or
b: a manager; or
c: a dealer; or
d: a trustee; or
e: a registrar; or
f: a paying, fiscal, or other agent.
2: The Minister may enter into the agreement on any terms and conditions that the Minister thinks fit. Payments relating to borrowings
60: Payment of principal and interest on money borrowed by the Crown
1: Subject to the provisions of this Act,—
a: all principal payable in respect of money borrowed by the Crown—
i: must be paid without further authority than this section; and
ii: must be paid from a Crown Bank Account or, if the Minister directs, a Departmental Bank Account, and
b: all borrowing expenses in respect of money borrowed by the Crown may be incurred without further appropriation, and must be paid without further authority, than this section.
2: Subsection (1)
a: hire purchase agreements or agreements that are of the same or a substantially similar nature; and
b: finance lease arrangements or arrangements that are of the same or a substantially similar nature.
61: Expenses in respect of money borrowed by the Crown
1: Any expenses incurred in connection with any of the following matters may be incurred without further appropriation, and must be paid without further authority, than this section:
a: negotiating the borrowing of money by the Crown; or
b: undertaking the borrowing; or
c: managing the borrowing; or
d: servicing the borrowing; or
e: converting the borrowing; or
f: repaying the borrowing.
2: Subsection (1)
a: hire purchase agreements or agreements that are of the same or a substantially similar nature; and
b: finance lease arrangements or arrangements that are of the same or a substantially similar nature.
3: In this section, expenses includes—
a: duties, taxes, premiums, bonuses, fees, interests, and commissions; and
b: any expenses incurred on personnel and equipment necessary for the performance of functions set out in subsection (1)
2: Securities
Limits on the Crown issuing securities
62: The Crown must not issue securities except under statute
Except as expressly authorised by any Act, the Crown must not issue securities (whether for money borrowed or any other purpose).
63: Minister may issue securities for money borrowed by the Crown
1: This section applies if, under any Act, money is borrowed by the Crown for any purpose.
2: The Minister, on behalf of the Crown, may issue securities for that money in any manner and form that the Minister thinks fit.
64: Issue or variation of security taken to be lawful
1: A security that appears to have been issued or varied under this Act must be taken to have been lawfully issued or varied, as the case may be, within the powers conferred by this Act, and neither the lender nor the holder may question whether, or to what extent, authority has been given or occasion has arisen for the exercise of those powers.
2: However, subsection (1)
a: the Minister; or
b: a person acting in accordance with a delegation under the State Sector Act 1988
c: borrowing agents appointed for the purpose under section 50
3: The fact that a borrowing agent exercises any powers relating to a security is, in the absence of proof to the contrary, conclusive evidence of his or her authority to do so. Terms and conditions of securities
65: Securities must be in name of Sovereign
1: This section applies if—
a: either of the following circumstances applies:
i: a security is taken for an advance of money by the Crown; or
ii: a security is given for money borrowed by the Crown; and
b: the Act that authorises the borrowing does not provide otherwise as to in whose name the security must be taken or given.
2: If this section applies,—
a: the security must be taken or given in the name of the Sovereign; and
b: the Minister may, on behalf of the Sovereign, do any of the following things in respect of or in connection with the security that could be done by the Sovereign:
i: exercise any powers, functions, and rights (including any power of disposal); and
ii: undertake and perform any liabilities.
65A: Power to vary public securities
1: The Minister may, with the consent of the holder that may be necessary, at any time vary the terms and conditions of a public security.
2: At the request of the holder of a public security, the Minister may—
a: direct that the principal, or any interest payable in respect of the principal, be paid at a place in New Zealand or elsewhere that is other than the place otherwise provided; and
b: revoke the direction and give other directions.
65B: Issue of new public security on loss, damage, or destruction of public security
1: The Minister may direct the issue of a new public security to replace a public security that is lost, damaged, or destroyed if the Minister is satisfied, on receiving evidence, of the loss, damage, or destruction.
2: The Minister may give a direction under subsection (1)
65C: Execution of securities
1: A security that must be executed by the Sovereign for the purposes of this Act must be executed for and on behalf of the Sovereign by—
a: the Minister; or
b: a person acting in accordance with a delegation under section 28 or section 41 of the State Sector Act 1988
c: borrowing agents appointed for the purpose under section 50
2: For the purposes of this section, it is enough if a facsimile of the signature of a person who is required to execute a security under this section is reproduced on the security. Payments relating to securities
65D: Payments under public securities
1: Subject to the provisions of this Act,—
a: all principal payable under a public security—
i: must be paid without further authority than this section; and
ii: must be paid from a Crown Bank Account; and
b: all borrowing expenses incurred under a public security may be incurred without further appropriation, and must be paid without further authority, than this section.
2: In this section and section 65E section 65ZD
65E: Expenses in respect of securities
1: Any expenses incurred in connection with any of the following functions may be incurred without further appropriation, and must be paid without further authority, than this section:
a: issuing a public security in respect of the Crown; or
b: executing the public security; or
c: redeeming the public security; or
d: varying the public security.
2: In this section, expenses includes—
a: duties, taxes, premiums, bonuses, fees, and commissions; and
b: any expenses incurred on personnel and equipment necessary for the performance of functions set out in subsection (1)
3: Derivative transactions
Limits on the Crown entering into derivative transactions
65F: The Crown must not enter into derivative transactions
Except as expressly authorised by any Act, the Crown must not enter (either directly or through an intermediary) into a derivative transaction.
65G: Minister may enter into derivative transactions if in public interest
1: The Minister, on behalf of the Crown, may enter into a derivative transaction if it appears to the Minister to be necessary or expedient in the public interest to do so.
2: The Minister may enter into a derivative transaction on any terms and conditions that the Minister thinks fit. Payments relating to derivative transactions
65H: Payments relating to derivative transactions of the Crown
1: Any money that is required to be paid by the Crown under a derivative transaction—
a: must be paid without further authority than this section; and
b: must be paid from a Crown Bank Account or, if the Minister directs, a Departmental Bank Account.
2: Any expenses incurred in connection with any of the following matters may be incurred without further appropriation, and must be paid without further authority, than this section:
a: negotiating a derivative transaction; or
b: managing the derivative transaction; or
c: servicing the derivative transaction; or
d: making payments under the derivative transaction.
4: Investment
Investment of public money
65I: Investment of public money
1: The Treasury may, without further appropriation than this section, invest any money held in a Crown Bank Account or a Departmental Bank Account—
a: on deposit with a bank (whether in New Zealand or elsewhere) approved by the Minister for the purpose; or
b: in public securities; or
c: in any other securities that the Minister may approve for the purpose.
2: The Treasury may—
a: invest the money for any period and on any terms and conditions that it thinks fit; and
b: sell, or convert into money, any of the securities.
3: The following must be paid into a Crown Bank Account:
a: all interest received from the investment; and
b: all money received from—
i: the redemption or maturity of the investment; or
ii: the sale or conversion of the securities.
65J: Payment of expenses relating to investment
1: All costs, charges, and expenses incurred in connection with any of the matters specified in subsection (2)
a: may be incurred without further appropriation, and must be paid without further authority, than this section; and
b: must be paid from a Crown Bank Account.
2: The matters are—
a: negotiating an investment referred to in section 65I
b: placing the investment; or
c: managing the investment; or
d: servicing the investment; or
e: converting the investment. Limits on lending by the Crown
65K: The Crown must not lend money except under statute
The Crown must not lend money to a person or organisation, except—
a: as expressly authorised by any Act; or
b: if lending the money is necessary for the Crown to—
i: meet a legal obligation; or
ii: properly perform a function.
65L: Minister may lend money to persons or organisations if in public interest
1: The Minister, on behalf of the Crown, may lend money to a person or organisation (whether the person or organisation is in New Zealand or elsewhere) if it appears to the Minister to be necessary or expedient in the public interest to do so.
2: The Minister may lend the money under subsection (1)
65M: Minister may lend money to foreign government
1: The Minister, on behalf of the Crown, may lend money to the Government of another country for the purpose of assisting—
a: the economic development of that country; or
b: the welfare of the inhabitants of that country.
2: The Minister may lend the money under subsection (1)
65N: Authority to lend money includes authority to defer payments
For the purposes of sections 65L and 65M
65O: Repayment of money lent by the Crown
The Minister may, in relation to any money lent by the Crown under section 65L or section 65M
a: accept all money payable under the loan in any currency that the Minister thinks fit; and
b: agree at any time to the variation of any security issued in respect of the loan.
65P: Appropriation required for lending
Any lending under section 65L or section 65M
65Q: Securities relating to lending must be in name of Sovereign
1: A security taken in respect of a loan under section 65L or section 65M
2: The Minister may, on behalf of the Sovereign, do any of the following things in respect of, or in connection with, the security that could be done by the Sovereign:
a: exercise any powers, functions, and rights (including any power of disposal); and
b: undertake and perform any liabilities.
5: Banking
Crown Bank Accounts
65R: Crown Bank Accounts
1: The Treasury may open, maintain, and operate 1 or more Crown Bank Accounts at a bank or banks that the Minister may direct.
2: The Minister may specify the terms and conditions under which a Crown Bank Account is to be operated.
3: To avoid doubt, a reference to the Crown Bank Account in any other enactment must, unless the context otherwise requires, be read as a reference to a Crown Bank Account. Departmental Bank Accounts
65S: Departmental Bank Accounts
1: A department may open, maintain, and operate 1 or more Departmental Bank Accounts at a bank or banks that the Minister or the Treasury may direct.
2: However, an intelligence and security department may open, maintain, and operate 1 or more Departmental Bank Accounts at banks other than those to which a direction under subsection (1)
3: The Responsible Minister may give the authority under subsection (2)
65T: Directions relating to operation of Departmental Bank Accounts
1: The Minister or the Treasury may give directions on the terms and conditions under which a Departmental Bank Account must be operated.
2: However, in the case of an intelligence and security department, the power conferred by subsection (1) General
65U: Payment into Bank Accounts
1: All public money is the property of the Crown and must be lodged in either a Crown Bank Account or a Departmental Bank Account.
2: A department that operates a Departmental Bank Account must, subject to any directions given under section 65T
a: any money that,—
i: in the case of an intelligence and security department, is disbursed to the department by the Treasury on a basis agreed between the chief executive of the department and the Treasury; or
ii: in the case of any other department, is disbursed to the department by the Treasury; and
b: all receipts relating to departmental revenue; and
c: all receipts resulting from the sale or disposal of assets by the department.
3: Any other public money that is not paid into a Departmental Bank Account must be paid into a Crown Bank Account.
4: Without limiting any provisions of this Act, any money that is paid into a Crown or Departmental Bank Account in error, or in excess of the amount required for the purpose for which it was paid, may be paid out of that Bank Account to the person who is entitled to the payment without further authority than this section.
65V: Requirements for payment of money out of Bank Accounts
1: Money must not be paid out of a Crown Bank Account or a Departmental Bank Account, except in accordance with an appropriation, or other authority, by or under an Act.
2: Despite subsection (1)
a: between Crown Bank Accounts; or
b: between Crown Bank Accounts and Departmental Bank Accounts.
65W: Powers of Minister or Treasury in relation to Crown Bank Account and Departmental Bank Account
1: The Minister or the Treasury may request from any person or organisation any information in relation to a Crown Bank Account or a Departmental Bank Account.
2: A person or organisation to whom a request for information is made under subsection (1)
3: The Minister may, at any time, close or suspend the operation of—
a: a Crown Bank Account; or
b: after consultation with the Responsible Minister, a Departmental Bank Account.
4: The Minister or the Treasury may—
a: issue directions about any public money held in a Crown Bank Account or a Departmental Bank Account; and
b: transfer money in a Crown Bank Account to another Crown Bank Account or a Departmental Bank Account; and
c: after consultation with the Responsible Minister, direct a department that operates a Departmental Bank Account to transfer money in that account to a Crown Bank Account or another Departmental Bank Account.
5: In the case of an intelligence and security department, the powers conferred on the Minister or the Treasury by subsections (3) and (4)
65X: Statement of accounts must be sent to Treasury or Auditor-General
A bank at which public money is kept must send to the Treasury or the Auditor-General the statements of account relating to that money that the Treasury or the Auditor-General may require, as the case may be.
65Y: Treasury must report on all expenses and capital expenditure incurred with or without appropriation or other statutory authority
1: The Treasury must, within the time required under subsection (3)
a: all actual expenses and capital expenditure incurred against an appropriation, or other authority, by or under an Act; and
b: all actual expenses and capital expenditure incurred in excess of, or without, an appropriation, or other authority, by or under an Act.
2: The report must also set out, for each appropriation, or other authority, by or under an Act, the balance between—
a: the amount of expenses and capital expenditure authorised to be incurred; and
b: the amount that was actually incurred.
3: The time required is 3 working days after the Treasury receives the information from departments that is required for the preparation of the monthly financial statements of the Government reporting entity under section 31A
4: To avoid doubt, this section does not limit the powers of the Auditor-General, under Part 4 of the Public Audit Act 2001
5: In this section, a reference to authority includes a reference to an authority in advance of an appropriation.
6: In this section and sections 65Z and 65ZA
65Z: Auditor-General may direct Ministers to report to House of Representatives in cases involving unlawful expenses, etc
1: The Auditor-General may direct a Minister to report to the House of Representatives if the Auditor-General has reason to believe that expenses or capital expenditure for which that Minister is responsible have been incurred for a purpose that—
a: is not lawful; or
b: is not within the scope, amount, or period of any appropriation, or other authority, by or under an Act.
2: The report must set out the following details:
a: the nature and extent of any alleged breach of the appropriation or other authority that the Auditor-General has reason to believe has occurred; and
b: the events that gave rise to the alleged breach; and
c: the remedial action taken or proposed to be taken to correct the breach and prevent its recurrence.
3: If the Minister is of the opinion that there has not been a breach, the report—
a: must set out the details specified in subsection (2)﻿(a) and (b)
b: must also state—
i: that the Minister is of that opinion; and
ii: the Minister's reasons for that opinion.
4: The Minister responsible for the expenses or capital expenditure must—
a: comply with the direction within 20 working days after receiving it; or
b: if Parliament is not in session,—
i: publish the information required by subsection (2) subsection (3) Gazette
ii: present the information to the House as soon as possible after the commencement of the next session of Parliament; or
c: if the direction is made after the end of the financial year,—
i: comply with the direction by including the information required by subsection (2) subsection (3) section 26C
ii: comply with the direction within 20 working days after receiving it.
65ZA: Auditor-General may stop payments out of Bank Accounts
1: This section applies if the Auditor-General has reason to believe that any money to be paid out of a Crown Bank Account or a Departmental Bank Account may be applied for a purpose that—
a: is not lawful; or
b: is not within the scope, amount, or period of any appropriation, or other authority, by or under an Act.
2: If this section applies, the Auditor-General may direct the Minister, the Treasury or, as the case may be, the department concerned to stop payments out of that Crown Bank Account or Departmental Bank Account.
65ZB: Application of this subpart to Offices of Parliament
1: Despite section 65S
2: Despite section 65U
3: This subpart, if the context requires, applies to that Departmental Bank Account as if—
a: references to a department were references to an Office of Parliament; and
b: the money disbursed by the Treasury under section 65U(2)﻿(a)
c: the powers of the Minister or the Treasury under section 65W
d: the investment of money held in a Departmental Bank Account operated by an Office of Parliament, in accordance with section 65I
6: Guarantees and indemnities
Limits on giving by the Crown of guarantees and indemnities
65ZC: Guarantee or indemnity by the Crown must not be given except under statute
Except as expressly authorised by any Act, it is not lawful for any person to give a guarantee or indemnity on behalf of or in the name of the Crown.
65ZD: Minister may give guarantee or indemnity if in public interest
1: The Minister, on behalf of the Crown, may give, in writing, a guarantee or indemnity to a person, organisation, or government if it appears to the Minister to be necessary or expedient in the public interest to do so.
2: The Minister may—
a: give the guarantee or indemnity on any terms and conditions that the Minister thinks fit; and
b: in the case of a guarantee, give the guarantee in respect of the performance or non-performance of any duties or obligations by the person, organisation, or government.
3: If the contingent liability of the Crown under a guarantee or indemnity given under this section exceeds $10,000,000, the Minister must, as soon as practicable after the guarantee or indemnity is given,—
a: publish in the Gazette
b: present the statement to the House of Representatives.
4: The statement may contain any details about the guarantee or indemnity that the Minister considers appropriate.
65ZE: Departments may give guarantee or indemnity specified in regulations if in public interest
1: A department, on behalf of or in the name of the Crown, may give, in writing, a guarantee or indemnity of a type specified in regulations made under section 81
2: A department must give the guarantee or indemnity on the prescribed terms and conditions (if any).
3: If the contingent liability of the Crown under a guarantee or indemnity given by a department under subsection (1)
a: publish in the Gazette
b: present the statement to the House of Representatives.
4: The statement may contain any details about the guarantee or indemnity that the Responsible Minister considers appropriate.
5: This section does not limit section 65ZD Other provisions relating to guarantees and indemnities
65ZF: Recovery of money paid under guarantee
1: Any money paid by the Crown under a guarantee given under section 65ZD or section 65ZF
2: A debt referred to in subsection (1)
a: is recoverable in any court of competent jurisdiction:
b: may be paid over any period of time and on any terms and conditions that the Minister thinks fit:
c: may be written down by the Minister (except that the debt must not be written down below its market value other than in accordance with an appropriation, or other authority, by or under an Act).
3: This section does not limit or affect any other rights that the Crown may have as guarantor.
65ZG: Payments in respect of guarantees or indemnities
Any money paid by the Crown under a guarantee or indemnity given under section 65ZD 1989 No 44 ss 18, 20, 23, 33(2), (3), 34, 44A(4), 44D, 46-48, 50-65, 70F Amendment to Part 7 (trust money) of principal Act
17: New heading to Part 7 substituted
The principal Act is amended by repealing the Part 7
7: Trust money
Part 7A (security and intelligence departments) of principal Act repealed
18: Part 7A repealed
The principal Act is amended by repealing Part 7A Amendments to Part 8 (general provisions) of principal Act
19: New heading to Part 8 substituted
The principal Act is amended by repealing the Part 8
8: General provisions
20: New section 71AA inserted
The principal Act is amended by inserting, immediately before section 71
71AA: Delegation of Secretary's powers
1: The Secretary may delegate to the chief executive of a department (whether or not the department is listed in the Schedule 1 of the State Sector Act 1988
a: conferred on the Secretary by this Act; or
b: delegated to the Secretary by the Minister under this Act.
2: Without limiting subsection (1) subsection (3) Part 6
3: The persons are—
a: the Reserve Bank of New Zealand; or
b: the Governor of the Reserve Bank of New Zealand; or
c: the Deputy Governor of the Reserve Bank of New Zealand.
4: The Secretary's power to delegate under this section is in addition to the Secretary's powers under section 41(1) of the State Sector Act 1988
5: Section 41(2) to (7) of the State Sector Act 1988 section 41(1) of that Act
21: Payment of fines to local authorities and other organisations that conduct prosecutions
Section 73(1) or a Crown entity a Crown entity, or an organisation named or described in Schedule 4
22: Unclaimed money
Section 74(1) or Crown entity Crown entity, or organisation named or described in Schedule 4
23: Minister may exercise powers relating to bona vacantia
Section 75 Her Majesty the Sovereign
24: Information to be provided to Treasury
Section 79
3: Despite subsections (1) and (2)
a: only if the Secretary and the chief executive of that department agree and only to the extent of that agreement; or
b: if there is no agreement under paragraph (a)
25: New sections 80 and 80A substituted
The principal Act is amended by repealing section 80
80: Treasury instructions
1: Subject to the provisions of this Act and of any regulations made under this Act, the Treasury may issue instructions to departments for all or any of the purposes specified in section 81(1)﻿(a), (ab), (b), (bc), (bd), or (c) to (e)
2: A chief executive of a department must comply with any instructions issued under this section to the extent that the instructions apply to that department.
3: Despite subsections (1) and (2)
a: only if the Secretary and the chief executive of that department agree and only to the extent of that agreement; or
b: if there is no agreement under paragraph (a)
4: The Treasury must publish the instructions on the Internet as soon as practicable after issuing them.
80A: Minister of Finance instructions
1: Subject to the provisions of this Act and of any regulations made under this Act, the Minister may issue instructions under subsection (3) section 81
2: In deciding whether to issue instructions under subsection (3) section 81
a: the importance of the instructions, including whether the instructions have a material effect on the rights and interests of individuals:
b: the subject matter of the instructions, including whether the instructions contain detailed or technical matters rather than matters of general principle:
c: the application of the instructions, including whether the instructions apply principally to a particular group rather than to the general public.
3: The Minister may issue instructions,—
a: for all or any of the purposes specified in section 81(1)﻿(ac) or (ba)
i: a department; or
ii: an Office of Parliament; or
iii: an organisation named or described in Schedule 4
b: for all or any of the purposes specified in section 81(1)﻿(a), (b), or (c) section 27(3)﻿(a) to (f)
4: A chief executive of a department, an Office of Parliament, an organisation named or described in Schedule 4 section 27(3)﻿(a) to (f)
5: Any instructions issued under this section for the purposes of section 81(1)﻿(ba)
6: Any instructions issued under this section—
a: are to be treated as regulations for the purposes of the Regulations (Disallowance) Act 1989
b: are not regulations for the purposes of the Acts and Regulations Publication Act 1989
7: The Minister must notify the instructions in the Gazette
26: Regulations, Orders in Council, and notices
1: Section 81(1) Council made on the recommendation of the Minister
2: Section 81(1)﻿(a) departments, Offices of Parliament, and Crown entities departments and any entities referred to in section 27(3)﻿(a) to (f)
3: Section 81(1) paragraph (a)
ab: prescribing the processes and data standards to be used when supplying the information required under paragraph (a)
ac: prescribing minimum requirements concerning the publication of information that departments, Offices of Parliament, and organisations named or described in Schedule 4
4: Section 81(1) paragraph (b)
b: prescribing particular accounting policies and financial statement representations that Ministers, departments, Offices of Parliament, Crown entities, or organisations named or described in Schedule 4
ba: prescribing the non-financial reporting standards that Ministers, departments, Offices of Parliament, or organisations named or described in Schedule 4
bb: specifying the types of guarantees or indemnities that may be given by departments on behalf of or in the name of the Crown under section 65ZE
be: prescribing the terms and conditions that must apply to those guarantees or indemnities referred to in paragraph (bb)
bd: prescribing any other matters relating to those guarantees or indemnities referred to in paragraph (bb)
5: Section 81
4: Any regulations made under this section must be consistent, in the opinion of the Minister, with generally accepted accounting practice, and any reporting standard imposed by or under any other Act, to the extent that those matters are relevant to those regulations.
27: New section 82 substituted
The principal Act is amended by repealing section 82
82: Consultation and approval requirements for regulations or instructions relating to reporting standards
1: This section applies to—
a: any regulations that are proposed to be made under section 81(1)﻿(ba) Schedule 4 section 80A section 81(1)﻿(ba)
b: any regulations that are proposed to be made under section 81(1)﻿(ac) or (ba) section 80A section 81(l)﻿(ac) or (ba)
2: The Minister must prepare and submit to the Speaker a draft of any regulations or instructions to which this section applies.
3: The Speaker must present the draft regulations or instructions to the House of Representatives as soon as is reasonably practicable.
4: In the case of regulations or instructions to which subsection (1)﻿(a)
5: In the case of regulations or instructions to which subsection (1)﻿(b)
6: The Minister must, as soon as practicable after issuing instructions to which subsection (1) 2001 No 10 s 36
28: Abolition of certain accounts
Section 83 the Crown Bank Account a Crown Bank Account
29: Government stock in United Kingdom
Section 85(2) section 53 section 63 Amendments to other provisions of principal Act
30: New Schedule 4 substituted
The principal Act is amended by repealing Schedule 4 Schedule 1
31: Repeal of Schedules 3, 5, 6, and 7
The principal Act is amended by repealing Schedules 3 5 6 7 Transitional provisions
32: Application of provisions relating to financial year
1: Despite the enactment of this Act, any existing provisions of the principal Act that relate to a financial year continue to apply only in respect of—
a: either of the following:
i: the financial year ending on 30 June 2005; or
ii: a later financial year specified by the Governor-General by Order in Council made on the recommendation of the Minister of Finance; and
b: each previous financial year.
2: Any provisions of the principal Act (as amended by this Act) that relate to a financial year must be read as if those provisions apply only in respect of—
a: either of the following:
i: the financial year commencing on 1 July 2005; or
ii: if a later financial year is specified by the Governor-General by Order in Council made under subsection (1)﻿(a)﻿(ii)
b: each subsequent financial year.
3: The Minister of Finance may make a recommendation under subsection (1)﻿(a)﻿(ii)
4: In this section, existing provisions of the principal Act means the provisions of the principal Act that were in force immediately before the commencement of this Act.
5: An order under this section is secondary legislation ( see Part 3 The following table is small in size and has 3 columns that are grouped under the heading Legislation Act 2019 requirements for secondary legislation made under this section. Legislation Act 2019 requirements for secondary legislation made under this section Publication PCO must publish it on the legislation website and notify it in the Gazette LA19 s 69(1)﻿(c) Presentation The Minister must present it to the House of Representatives LA19 s 114 cl 32(1)﻿(a) Disallowance It may be disallowed by the House of Representatives LA19 ss 115 116 This note is not part of the Act. Section 32(5) inserted 28 October 2021 section 3 Secondary Legislation Act 2021
33: Reporting obligations in respect of financial year
1: The reporting requirements and provisions that would have applied if this Act had not been enacted continue to apply, in respect of the financial year specified in subsection (3)
2: Therefore, for example, a department and an Office of Parliament must comply with the requirements relating to annual financial statements, annual reports, and audits that were in the principal Act immediately before the commencement of this Act.
3: The financial year referred to in subsection (1)
a: the financial year ending on 30 June 2005; or
b: if a later financial year is specified by the Governor-General by Order in Council made under section 32(1)﻿(a)﻿(ii)
4: To avoid doubt, this section does not limit section 32
5: Section 198 Crown Entities Act 2004 Schedule 4
34: Existing bank accounts, investments, borrowing, guarantees, and derivatives
1: This section applies to any bank account, investment, borrowing, guarantee, or derivative transaction of an organisation that is named or described in Schedule 4
2: The bank account, investment, borrowing, guarantee, or derivative transaction is not affected by the enactment of this Act.
3: However, the terms of the investment, borrowing, guarantee, or derivative transaction may be amended, or any options resulting from the investment, borrowing, or derivative transaction, may be taken up, only if permitted by the Minister of Finance.
35: Regulations for transitional and savings purposes
1: The Governor-General may, by Order in Council, make regulations prescribing transitional or savings provisions relating to the coming into force of this Act.
2: Any transitional or savings provisions prescribed in regulations made under subsection (1) sections 32 to 34
3: Regulations under this section are secondary legislation ( see Part 3 The following table is small in size and has 3 columns that are grouped under the heading Legislation Act 2019 requirements for secondary legislation made under this section. Legislation Act 2019 requirements for secondary legislation made under this section Publication PCO must publish it on the legislation website and notify it in the Gazette LA19 s 69(1)﻿(c) Presentation The Minister must present it to the House of Representatives LA19 s 114 cl 32(1)﻿(a) Disallowance It may be disallowed by the House of Representatives LA19 ss 115 116 This note is not part of the Act. Section 35(3) inserted 28 October 2021 section 3 Secondary Legislation Act 2021
36: References in trust deeds to section 25 of principal Act
Every reference to section 25 section 161 Crown Entities Act 2004 Consequential amendments and repeal
37: Consequential amendments and repeal
1: The enactments specified in Schedule 2
2: The Fiscal Responsibility Act 1994 (1994 No 17)