#  Introduction

##  1.1 Scope

This document is the deliverable # D7.5 – “Data Management Plan - Update” for
the EU H2020 (COMPET-5-2015–Space) project “ **A Gaia and Herschel Study of
the Density Distribution and Evolution of Young Massive Star Clusters** ”
(Grant Agreement Number: **687528** ), acronym: **StarFormMapper** (SFM)
project.

#  Description of Work

WP 7, “Data Management and Curation”, is aimed at the provision of central
sotrage for data associated with the project, together with its public access.
In addition, the documentation and metadata required for full access will be
properly described.

##  Update

Our original intention on moving to annual reporting for the Data Management
Plan was that these would be scheduled yearly after the last report submitted
in Period 1 (which would have been May 2018 and 2019). Inadvertently this
became November 2017 and 2018 (ie the anniversary of the initial report). No
full report was submitted in November 2017 because of this oversight. Instead,
this document provides a brief overview of the position at the end of period
2.

_This project is being funded by the European Union’s Horizon 2020 research
and innovation actions_

_(_

_RIA) programme under the grant agreement No 687528._

The initial Data Management Plan (D7.1) was submitted and approved during
period 1. This document will deal only with updates to the plan. Quotes in
italics are taken from the relevant section of the original plan.

It is still our intention to make publically available all data gathered for
the project, together with appropriate descriptions and metadata. The relevant
descriptions will be developed in the time before the next review.

##  Data Summary Update

“ _The project has allowed for separate servers at the Leeds and Madrid nodes,
which are now fully installed and functional. These will provide backup to
each other.”_

The separate site servers are fully functional – those in Madrid are also
capable of serving data through public access although none is as yet offered
(private access is provided). The server in Leeds is not as yet capable of
acting as a web host. The data currently provided are the simulations
generated by the project. No other restricted access data exists as yet for
the project.

The Quasar servers are running the Docker s/w that allows us to interface with
their developing toolset. This is part of the final adopted access protocol
for the project which will eventually become public. Testing of this has
proved the basic methodology.

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The Leeds "data repository/backup" is functioning but due to changes in IT
staffing and management is not yet available as an external facing resource.
We cannot at the moment give a specific timing for this to happen, as the
staff required to set it up are beyond our control, as are the specific
details as to how this will be provided. The specific issue in question is the
location of any external facing facility, and the limits that may be placed on
us with regard to the capability of such a facility. The minimum capability
that will certainly be offered is public data access in an archive sense. We
stress that this affects only our ability to serve data - the website for the
project is otherwise fully functional at Leeds. This situation will be
resolved before the next update.

##  Fair Data Update

There are no changes to the availability, openness, re-use provisions or the
requirement for making data findable. The only modification is on the item:

_This project is being funded by the European Union’s Horizon 2020 research
and innovation actions_

_(_

_RIA) programme under the grant agreement No 687528._

_“In particular, the University of Leeds will commit to hosting the server
mentioned in Section 2 for a period of at least 10 years.”_

Obviously this required the actions outlines in 2.2 to be taken first.

##  Data Security Update

A fuller description of the plan for ongoing data security, particularly given
the aim stated above in 2.3, will be provided at the next update. Other
options may be viable if the actual data repository size is relatively
limited, as it is at the moment. Both Quasar SR and the University of Leeds
will work together to ensure that as a minimum first step the Leeds node
provides a backup facility to the data stored in Madrid. This is within the
control of the project.