#  1\. Introduction

The NEWBITS project participated in the Open Research Data Pilot (ORD pilot).
The ORD pilot aimed to improve and maximise access to and re-use of research
data generated by Horizon 2020 projects. A Data Management plan (DMP) was
required for all projects participating in the extended ORD pilot.

The ORD pilot applied primarily to the data needed to validate the results
presented in scientific publications. Other data could also be provided by the
beneficiaries on a voluntary basis.

A DMP describes the data management life cycle for the data collected,
processed and/or generated by a Horizon 2020 project. As part of making
research data findable, accessible, interoperable and re-usable (FAIR), a DMP
should include information on:

  * the handling of research data during and after the end of the project, 

  

  * what data will be collected, processed and/or generated, 

  

  * which methodology and standards will be applied, 

  

  * whether data will be shared/made open access and, 

  

  * how data will be curated and preserved (including after the end of the project). 

  

NEWBITS Data Management Plan thus helped to:

  * sensitize project partners for data management, 

  

  * agree on common data management rules, 

  

  * assure continuity in data usage if project staff leave and new staff join, 

  

  * easily find project data when partners need to use it, 

  

  * avoid unnecessary duplication e.g. re-collecting or re-working data, 

  

  * update data, 

  

  * make project results more visible. 

  

A first version of the DMP developed in M8 served as a basis to define the
level of expertise of each partner in data management and to assess the
corrective actions which need to be implemented to secure research data.

A DMP questionnaire was circulated to all project partners in order to
sensitize all partners for data management and to get information about their
individual data management strategy.

The final version of the DMP submitted in M30 summarizes the partners’ answers
to the DMP questionnaire per Work Package and lists all NEWBITS datasets
generated and their level of open accessibility.

#  2\. Summary

The following section elaborates on the overall aspects of purpose of data
collection, the types and formats of data generated and collected throughout
the project, the re-use of existing data and data origin, the expected size of
data and data utility on WP level. A detailed list of all data and their
respective format to be made accessible by an open access repository is
included in section 3.2. The following section concentrates on Work Packages 2
to 7 since Work Packages 1 and 8 only comprise confidential data.

###  2.1 Purpose of data collection

NEWBITS aimed to design and implement a holistic intelligence process that
would map the (C-)ITS business ecosystem (initiatives, projects, actors),
identify (C-)ITS enablers and barriers, investigating existing key performance
indicators, and gathering relevant information on products, market, demand,
stakeholder’s involvement and innovation diffusion for (C-)ITS.

NEWBITS formalized an enhanced understanding of the potential system benefits
and fundamental economics of new business models suited to (C-)ITS in the
European context, and developed relevant outcomes to support policy measures
towards (C-)ITS deployment.

To this purpose, NEWBITS collected and generated data for internal use and
further processing by the NEWBITS project partners such as analyses, reports,
plans, case study and workshop documentations, as well as data that would be
made accessible for external users such as the project deliverables as well as
communication and dissemination material.

Being a Coordination and Support Action, NEWBITS did not generate typical
research data. Analyses generated during project runtime were made accessible
on a voluntary basis.

#####  2.1.1 Data collection in WP2

The data generated in Work Package 2 supported the assessments made on (C-)ITS
services applied in the EU, US and Australia, the barriers and enablers to the
deployment of (C-)ITS services and the key performance indicators applied for
ITS services.  
  
<table>  
<tr>  
<th>

**Purpose of data collection**

</th> </tr>  
<tr>  
<td>

Elaboration of deliverables:

  * D2.1 Overview of ITS initiatives in EU and US 

  

  * D2.2 Report on barriers and KPIs for the implementation of (C-)ITS ▪ D2.3 Case study taxonomy 

  

</td> </tr>  
<tr>  
<td>

**Types and formats**

</td> </tr>  
<tr>  
<td>

  * Evidence from the literature (academic studies, grey literature, policy documents), 

  

  * Stakeholder interviews and an online stakeholder survey 

  

</td> </tr>  
<tr>  
<td>

**Re-use of existing data**

</td> </tr>  
<tr>  
<td>

NEWBITS project

</td> </tr>  
<tr>  
<td>

**Data origin**

</td> </tr>  
<tr>  
<td>

Primary data (interviews, online survey) and data from literature (previous
Horizon 2020 projects, other EU/international projects, national projects).

</td> </tr>  
<tr>  
<td>

**Expected size**

</td> </tr>  
<tr>  
<td>

The data sums up to several tens of MBs.

</td> </tr>  
<tr>  
<td>

**Data utility**

</td> </tr>  
<tr>  
<td>

Data was useful for the NEWBITS partners. Some of the data (particularly
primary data) may be useful for other researchers / consultants and policy
makers as well.

</td> </tr> </table>

**Table 1: Data collection in WP2**

#####  2.1.2 Data collection in WP3

Work Package 3 generated a market research analysis, a stakeholder analysis
and a user preferences analysis. All of them were based on the project’s case
studies and were used for further project implementation.  
  
<table>  
<tr>  
<th>

**Purpose of data collection**

</th> </tr>  
<tr>  
<td>

Elaboration of deliverables:

  * D3.1 Market Research Analysis 

  

  * D3.2 Benchmarking ITS innovation diffusion and ITS production processes EU vs. USA ▪ D3.3 Conjoint Analysis on case studies 

  

</td> </tr>  
<tr>  
<td>

**Types and formats**

</td> </tr>  
<tr>  
<td>

  * Stakeholder information (probably XLSX) 

  

  * Deliverables (DOCX and PDF) 

  

  * Presentations (PPTX and PDF) 

  

</td> </tr>  
<tr>  
<td>

**Re-use of existing data**

</td> </tr>  
<tr>  
<td>

Some of the data presented were extracted from previous surveys (mainly in the
market research)

</td> </tr>  
<tr>  
<td>

**Data origin**

</td> </tr>  
<tr>  
<td>

Previous market surveys in the field of ITS.

</td> </tr>  
<tr>  
<td>

**Expected size**

</td> </tr>  
<tr>  
<td>

The complete information is presented in several documents accumulating to so
several MB of data.

</td> </tr>  
<tr>  
<td>

**Data utility**

</td> </tr>  
<tr>  
<td>

The information generated was useful to project partners and to some extent to
market researchers.

</td> </tr> </table>

**Table 2: Data collection in WP3**

#####  2.1.3 Data collection in WP4

Within Work Package 4, two analyses were conducted:

  * The Analysis of the Business Ecosystem was based on a sound literature review in order to validate the methodological framework and approach. 

  

  * The Value Network analysis (VNA) of the case studies gathered and generated data in order to allow the shaping of business models. This core process involved the definition of the networks for all case studies, the definition and alignment of actors in line with the Stakeholder Analysis results; a Quantitative analysis to identify: value flows 

  

between actors and value flow scores, the mapping of the value flows
(identifying interactions and major relations between actors and crafting
value propositions), analysing the competitive environment (via cost-benefit
analysis) and shaping business models.  
  
<table>  
<tr>  
<th>

**Purpose of data collection**

</th> </tr>  
<tr>  
<td>

Elaboration of deliverables:

  * D4.1 Formalization of NEWBITS modelling method and systemic business dynamics 

  

  * D4.2 Workshop documentation 

  

  * D4.3 Report on Value Network Analysis 

  

</td> </tr>  
<tr>  
<td>

**Types and formats**

</td> </tr>  
<tr>  
<td>

The VNA process acquired data to generate the value flows and scores via
questionnaires. The data was validated via workshops and proxy data sources.

In detail, the data provided information about the intensity of any
stakeholder’s specific need and the importance of any particular source to
fulfil this specific need. The quantitative analysis was based on a
questionnaire where the identified stakeholders were able to rank the
intensity and importance of their interactions within the ITS network. The
validation of the flow scores was based on the “proxy data” technique and the
interviewing of representatives of stakeholders groups. Workshops supported
the data acquisition, validation and generation processes. Formats of data:

  * Text Documents: Classic documents in formats like RTF, ODF, OOXML, or PDF were relevant to gather data and/or display certain kinds of documents, e.g., deliverables, reports, etc. Templates may be used whenever possible, so that displayed data could be re-used. 

  

  * Plain Text (TXT): Plain text documents (.txt) were used where structural metadata had to be extracted. 

  

  * HTML: Nowadays much data is available in HTML format on various sites. This may well be sufficient if the data is very stable and limited in scope. 

  

  * Tabular data: Project partner and other actors have shared information in spreadsheets, for example Microsoft Excel. Tabular data with minimal metadata was acquired and shared in comma-separated values (.csv), tab-delimited file (.tab) delimited text with SQL data definition statements; Other formats: delimited text (.txt) with characters not present in data used as delimiters widely-used formats: MS Excel (.xls/.XLSX), MS Access (.mdb/.accdb), dBase (.dbf) OpenDocument Spreadsheet (.ods) 

  

  * The generated value flows, maps and other processes of VNA were displayed in a visual based format, such as TIF 6.0 (.tif), JPEG (.jpeg, jpg, jp2), GIF (.gif), RAW image format (.raw), BMP (.bmp), PNG (.png), Adobe Portable Document Format (PDF/A, PDF). 

  

</td> </tr>  
<tr>  
<td>

**Re-use of existing data**

</td> </tr>  
<tr>  
<td>

WP4 re-used data from WP3 plus relevant existing data on the VNA and business
ecosystem based research.

</td> </tr>  
<tr>  
<td>

**Data origin**

</td> </tr>  
<tr>  
<td>

NEWBITS project.

</td> </tr>  
<tr>  
<td>

**Expected size**

</td> </tr>  
<tr>  
<td>

Several MBs

</td> </tr>  
<tr>  
<td>

**Data utility**

</td> </tr>  
<tr>  
<td>

The data generated was useful for the project partners, external stakeholders
involved in the case studies and the (C-)ITS community.

</td> </tr> </table>

**Table 3: Data collection in WP4**

#####  2.1.4 Data collection in WP5

Financial aspects of (C-)ITS deployment were treated in the Business Case
Guidelines generated within Work Package 5. Building on Work Package 4, a Cost
Benefit Analysis (CBA) was conducted supported by the data gathered in
previous stages of the VNA, in order to provide better understanding of the
competitive environment in which the project case studies were developed.
Therein, a financial analysis of the NEWBITS case studies has been conducted
and non-monetary benefits for the actors involved in the case studies has been
analysed.  
  
<table>  
<tr>  
<th>

**Purpose of data collection**

</th> </tr>  
<tr>  
<td>

Elaboration of deliverables:

  * D5.1 Business case guidelines 

  

  * D5.2 Training curriculum 

  

  * D5.3 Policy recommendations e-book 

  

</td> </tr>  
<tr>  
<td>

**Types and formats**

</td> </tr>  
<tr>  
<td>

A cost-benefit analysis was performed collecting the following typologies of
data: i) tangible cost and resource needs (financial investments/ capital cost
or operating capital/expenditure; time and materials; facilities and
equipment; factories and data stores; projects at different stages of
implementation; market barriers for implementation; commercial products and
digital services; ii) intangible costs and resource needs (R&D activities;
high-end skilled workforces; human skills and competence; business
relationships; brand-identity; media relations; lobbying activities;
incentives to innovate (enablers); patents; licenses; projects under IPRs
legislation; advertising and management structure; iii) benefits at input
level (increased tangible value/ improved current capability / expanded
intangible-future capabilities).

  * Revenues (format: DOCX, XLSX) 

  

  * Costs (format: DOCX, XLSX) 

  

  * Environmental impact (format: DOCX, PDF) 

  

  * Collaboration types, (format: DOCX, PDF) 

  

  * Resource pooling (format: DOCX, PDF) 

  

  * Job creation (format: DOCX, PDF) 

  

  * Incentives- regulations- support schemes (format: DOCX, PDF) 

  

</td> </tr>  
<tr>  
<td>

**Re-use of existing data**

</td> </tr>  
<tr>  
<td>

WP5 re-used data from WP3 and 4 plus relevant existing data on CBA based
research.

</td> </tr>  
<tr>  
<td>

**Data origin**

</td> </tr>  
<tr>  
<td>

Previous EU and national projects.

</td> </tr>  
<tr>  
<td>

**Expected size**

</td> </tr>  
<tr>  
<td>

Several GBs.

</td> </tr>  
<tr>  
<td>

**Data utility**

</td> </tr>  
<tr>  
<td>

The data generated was used by the project partners, f.ex. to derive the
policy recommendations.

</td> </tr> </table>

**Table 4: Data collection in WP5**

#####  2.1.5 Data collection in WP6

Work Package 6 collected documents preparing the communication and
dissemination of project results. It included a mapping of ITS stakeholders
and the creation of a stakeholder community and network.  
  
<table>  
<tr>  
<th>

**Purpose of data collection**

</th> </tr>  
<tr>  
<td>

Elaboration of deliverables:

  * D6.1 CoI configuration synthesis report 

  

  * D6.2 Definition of NNP 

  

  * D6.3 NNP web 

  

  * D6.4 Network activities report 

  

</td> </tr>  
<tr>  
<td>

**Types and formats**

</td> </tr>  
<tr>  
<td>

  * Names and contact data of stakeholders (XLSX) 

  

  * Information about Stakeholders, their activities and connections (XLSX) 

  

  * Stakeholder assessment by the partners (XLSX) 

  

  * Publications and report (DOCX and PDF) 

  

  * Presentations (PPTX and PDF) 

  

  * CSV Files 

  

</td> </tr>  
<tr>  
<td>

**Re-use of existing data**

</td> </tr>  
<tr>  
<td>

  * Existing data about transport related entities and ITS stakeholders and their analysis from previous projects 

  

  * Consortium partners’ and other public data sources 

  

  * Additionally, data from WP2 (list of ITS stakeholders) and WP7 (community database) 

  

</td> </tr>  
<tr>  
<td>

**Data origin**

</td> </tr>  
<tr>  
<td>

Previous EU projects. The data has been identified via web search in websites
/ applications, mostly from open access sources.

</td> </tr>  
<tr>  
<td>

**Expected size**

</td> </tr>  
<tr>  
<td>

Several GB

</td> </tr>  
<tr>  
<td>

**Data utility**

</td> </tr>  
<tr>  
<td>

The data generated was used by the project partners, and (the part of the data
that has been openly published) to ITS stakeholders.

</td> </tr> </table>

**Table 5: Data collection in WP6**

#####  2.1.6 Data collection in WP7

Work Package 7 delivered the formal structure and processes to enable an
effective communication and dissemination of project results. It thereby
produced a wide range of data in the form of online and printed communication
material such as the website, newsletters, social media contributions, press
releases, a project flyer and a project poster. Dissemination activities were
moreover documented in the Dissemination and Communication Plan and monitored
in the Dissemination Activity Report; and liaising activities documented in
the External Liaison Plan.  
  
<table>  
<tr>  
<th>

**Purpose of data collection**

</th> </tr>  
<tr>  
<td>

Elaboration of deliverables:

  * D7.1 Dissemination and Communication Plan 

  

  * D7.2 Project Website 

  

  * D7.3 Data Management Plan 

  

  * D7.4 External Liaison Plan 

  

  * D7.5 Dissemination Activity Report 

  

  * D7.6 Roadmap Exploitation Plan 

  

</td> </tr>  
<tr>  
<td>

**Types and formats**

</td> </tr>  
<tr>  
<td>

  * Project flyer, poster, newsletters, press releases, other publications (PDF) 

  

  * Project website (HTML) 

  

  * Name and contact data of stakeholders in NEWBITS community database (format: XLSX) ▪ Reports (format: DOCX and PDF) 

  

  * Presentations (format: PPTX and PDF) 

  

</td> </tr>  
<tr>  
<td>

**Re-use of existing data**

</td> </tr>  
<tr>  
<td>

Newsletters and press releases were circulated by all partners to reach a
wider audience.

A common PowerPoint presentation template has been utilized by all partners
for presentations of the status of the WPs during project meetings and
dissemination activities.

The NEWBITS community database served as a basis for the NEWBITS stakeholders’
database developed under WP6.

</td> </tr>  
<tr>  
<td>

**Data origin**

</td> </tr>  
<tr>  
<td>

NEWBITS projects

</td> </tr>  
<tr>  
<td>

**Expected size**

</td> </tr>  
<tr>  
<td>

Several GB.

</td> </tr>  
<tr>  
<td>

**Data utility**

</td> </tr>  
<tr>  
<td>

The data generated was mainly used by the project partners.

</td> </tr> </table>

**Table 6: Data collection in WP7**

#  3\. FAIR Data

###  3.1 Making data findable, including provisions for metadata

NEWBITS data produced and shared with the public are identifiable and
locatable by means of a standard identification mechanism (e.g. persistent and
unique identifiers such as Digital Object Identifiers) and search keywords.

###  3.2 Making data openly accessible

#####  3.2.1 Deposition in open access repositories

NEWBITS deliverables are made accessible using the NEWBITS project website. In
addition, the deliverables and some significant data were made openly
accessible by deposition in the open access repository Zenodo. The following
table summarizes NEWBITS deliverables and relevant data indicating their level
of open accessibility.  
  
<table>  
<tr>  
<th>

**Dataset**

</th>  
<th>

**Dissemination level**

</th>  
<th>

**Format**

</th>  
<th>

**Repository**

</th>  
<th>

**Comments**

</th> </tr>  
<tr>  
<td>

Work Package 1

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D1.1 Project

Management Handbook

</td>  
<td>

Confidential

</td>  
<td>

PDF

</td>  
<td>

Stored in NEWBITS ownCloud

</td>  
<td>

For internal project management.

</td> </tr>  
<tr>  
<td>

D1.2 Quality Assurance and Risk Management Plan

</td>  
<td>

Confidential

</td>  
<td>

PDF

</td>  
<td>

Stored in NEWBITS ownCloud

</td>  
<td>

For internal assurance and risk management.

</td> </tr>  
<tr>  
<td>

D1.3 Reporting to

European Commission

</td>  
<td>

Confidential

</td>  
<td>

PDF

</td>  
<td>

Stored in NEWBITS ownCloud

</td>  
<td>

For project reporting to European

Commission.

</td> </tr>  
<tr>  
<td>

Work Package 2

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D2.1 Overview of ITS initiatives in EU and US

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via

NEWBITS website and Zenodo

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D2.2 Report on barriers and KPIs for the implementation of C-

ITS

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via

NEWBITS website and Zenodo

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D2.3 Case study taxonomy

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via NEWBITS website and Zenodo

</td>  
<td>

</td> </tr>  
<tr>  
<td>

Work Package 3

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D3.1 Market Research Analysis

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via

NEWBITS website and Zenodo

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D3.2 Benchmarking ITS innovation diffusion and ITS production processes EU vs
USA

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via

NEWBITS website and Zenodo

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D3.3 Conjoint Analysis on case studies

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via

NEWBITS website and Zenodo

</td>  
<td>

</td> </tr>  
<tr>  
<td>

Work Package 4

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td> </tr> </table>  
<table>  
<tr>  
<th>

D4.1 Formalization of NEWBITS modelling method and systemic business dynamics

</th>  
<th>

Public

</th>  
<th>

PDF

</th>  
<th>

Shared via

NEWBITS website and Zenodo

</th>  
<th>

</th> </tr>  
<tr>  
<td>

D4.2 Workshops materials

</td>  
<td>

Confidential

</td>  
<td>

Standard video and image formats

</td>  
<td>

Stored at the partner conducting the workshops

</td>  
<td>

Privacy-related issues apply. Datasets will be used only for dissemination
purposes.

</td> </tr>  
<tr>  
<td>

D4.3 Report on Value Network Analysis

</td>  
<td>

Public

</td>  
<td>

CSV / PDF

</td>  
<td>

Shared via

NEWBITS website and Zenodo

</td>  
<td>

Privacy-related issues apply. The datasets will be anonymised before being
stored in a common repository

</td> </tr>  
<tr>  
<td>

Work Package 5

</td> </tr>  
<tr>  
<td>

D5.1 Business case guidelines

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via

NEWBITS website and Zenodo

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D5.2 Training curriculum

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Available upon request

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D5.3 Policy recommendations e-book

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via

NEWBITS website

</td>  
<td>

</td> </tr>  
<tr>  
<td>

Work Package 6

</td> </tr>  
<tr>  
<td>

D6.1 CoI configuration synthesis report

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via

NEWBITS website and Zenodo

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D6.2 Definition of NNP

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via

NEWBITS website and Zenodo

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D6.3 NNP platform

</td>  
<td>

Public

</td>  
<td>

Website

</td>  
<td>

Available upon request

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D6.4 Network activities report

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Available upon request

</td>  
<td>

</td> </tr>  
<tr>  
<td>

Work Package 7

</td> </tr>  
<tr>  
<td>

D7.1 Dissemination and Communication Plan

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Available upon request

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D7.2 Project Website

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Openly accessible via world wide web

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D7.3 Data Management Plan

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Available upon request

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D7.4 External liaison plan

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Available upon request

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D7.5 Dissemination Activity Report

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Available upon request

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D7.6 Roadmap

Exploitation Plan

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Available upon request

</td>  
<td>

</td> </tr>  
<tr>  
<td>

NEWBITS flyer

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via

NEWBITS website

</td>  
<td>

</td> </tr>  
<tr>  
<td>

NEWBITS poster

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via

NEWBITS website

</td>  
<td>

</td> </tr>  
<tr>  
<td>

NEWBITS explanatory video

</td>  
<td>

Public

</td>  
<td>

MP4

</td>  
<td>

Uploaded to Youtube and

accessible via

NEWBITS website and Zenodo

</td>  
<td>

</td> </tr>  
<tr>  
<td>

NEWBITS newsletters

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via

NEWBITS website

</td>  
<td>

</td> </tr>  
<tr>  
<td>

NEWBITS press releases

</td>  
<td>

Public

</td>  
<td>

PDF

</td>  
<td>

Shared via

NEWBITS website

</td>  
<td>

</td> </tr>  
<tr>  
<td>

NEWBITS webinar recordings

</td>  
<td>

Public

</td>  
<td>

MP4

</td>  
<td>

Shared via

NEWBITS website

</td>  
<td>

</td> </tr>  
<tr>  
<td>

Work Package 8

</td> </tr>  
<tr>  
<td>

D8.1 H – Requirement No. 1

</td>  
<td>

Confidential

</td>  
<td>

PDF

</td>  
<td>

Stored in NEWBITS ownCloud

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D8.2 POPD –

Requirement No. 2

</td>  
<td>

Confidential

</td>  
<td>

PDF

</td>  
<td>

Stored in NEWBITS ownCloud

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D8.3 NEC –

Requirement No. 3

</td>  
<td>

Confidential

</td>  
<td>

PDF

</td>  
<td>

Stored in NEWBITS ownCloud

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D8.4 OEI –

Requirement No. 4

</td>  
<td>

Confidential

</td>  
<td>

PDF

</td>  
<td>

Stored in NEWBITS ownCloud

</td>  
<td>

</td> </tr>  
<tr>  
<td>

D8.5 OEI –

Requirement No. 5

</td>  
<td>

Confidential

</td>  
<td>

PDF

</td>  
<td>

Stored in NEWBITS ownCloud

</td>  
<td>

</td> </tr> </table>

**Table 7: NEWBITS datasets and their level of open accessibility**  
  
<table>  
<tr>  
<th>

**Dataset**

</th>  
<th>

**Document Identifier – DoI**

</th> </tr>  
<tr>  
<td>

NEWBITS explanatory video

</td>  
<td>

10.5281/zenodo.1243169

</td> </tr>  
<tr>  
<td>

D2.1 Overview of ITS initiatives in EU and US

</td>  
<td>

10.5281/zenodo.1243032

</td> </tr>  
<tr>  
<td>

D2.2 Report on barriers and KPIs for the implementation of C-ITS

</td>  
<td>

10.5281/zenodo.1243056

</td> </tr>  
<tr>  
<td>

D2.3 Case study taxonomy

</td>  
<td>

10.5281/zenodo.1243096

</td> </tr>  
<tr>  
<td>

D3.1 Market Research Analysis

</td>  
<td>

10.5281/zenodo.1243130

</td> </tr>  
<tr>  
<td>

D3.2 Benchmarking ITS innovation diffusion and ITS production processes EU vs
USA

</td>  
<td>

10.5281/zenodo.1243158

</td> </tr>  
<tr>  
<td>

D3.3 Conjoint Analysis on case studies

</td>  
<td>

10.5281/zenodo.2587773

</td> </tr>  
<tr>  
<td>

D4.1 Formalization of NEWBITS modelling method and systemic business dynamics

</td>  
<td>

10.5281/zenodo.1243162

</td> </tr>  
<tr>  
<td>

D4.3 Report on Value Network Analysis

</td>  
<td>

10.5281/zenodo.2591410

</td> </tr>  
<tr>  
<td>

D5.1 Business case guidelines

</td>  
<td>

10.5281/zenodo.2591415

</td> </tr>  
<tr>  
<td>

D6.1 CoI configuration synthesis report

</td>  
<td>

10.5281/zenodo.2591420

</td> </tr>  
<tr>  
<td>

D6.2 Definition of NNP

</td>  
<td>

10.5281/zenodo.2591427

</td> </tr> </table>

**Table 8: NEWBITS datasets available on open access repository Zenodo**

Data containing private information about ITS stakeholders was considered
confidential. This referred in particular to:

  * The reporting on stakeholder interviews (in order to guarantee that some conclusions cannot be linked to a specific individual). 

  

  * Individual results of the online stakeholder survey (as it was guaranteed that the survey was anonymous and that the results were only used for the NEWBITS project). 

  

  * The identity of the stakeholders of the network of case study 3 (respecting a privacy agreement signed with this network). 

  

Where necessary, data were anonymised before sharing. A consensus has been
requested from all external participants to allow data to be shared and
reused.

#####  3.2.2 Methods or software tools needed to access the data

No specific software tools are needed to access NEWBITS data. Common software
such as Microsoft Word, Excel and Adobe Acrobat Reader or an alternative Open
Office software are sufficient to access NEWBITS data.

#####  3.2.3 Restrictions on use

NEWBITS data can be shared and re-used with the exception of personal data
(which will be treated according the protection of personal data within the
documents) and business critical data. All NEWBITS deliverables that could be
openly shared have been made available via Zenodo.

#####  3.2.4 Data Access Committee

When required data access issues have been discussed with the entire
consortium anytime throughout the implementation of the project.

#####  3.2.5 Ascertainment of the identity of the person accessing the data

There is no way of ascertaining the identity of the person accessing the data
in neither the project website nor the Zenodo repository.

For the NEWBITS Network Platform (NNP) platform each member has a unique login
name. Each user will be identified by a unique login name. All the personal
data related to each user comply with EU and National Personal Protection Data
Laws.

The project website and the NNP are monitored using Google Analytics. Google
analytics data cannot be related to identifiable unique persons but provides
helpful data for the analysis of what visitor do and like on the project
website and the NNP.

###  3.3 Making data interoperable

#####  3.3.1 Interoperability

Data produced in the NEWBITS project is interoperable. Interoperable means
allowing data exchange and re-use between researchers, institutions,
organisations, countries, etc. NEWBITS data classified as public is adhering
to standards for formats, as much as possible compliant with available (open)
software applications, and in particular facilitating recombinations with
different datasets from different origins.

NEWBITS data can be shared and re-used with the exception of personal data
(which will be treated according the protection of personal data within the
documents) and business critical data.

#####  3.3.2 Standards and methodologies

NEWBITS does not follow any specific data and metadata vocabularies, standards
or methodologies to make data interoperable. Data is stored in open software
applications and explained in the NEWBITS deliverables. Mainstream software is
used to generate the data. The language used is English. Metadata assorting
the datasets will be defined in later stage of the project life cycle.

#####  3.3.3 Standard vocabularies

Standard vocabularies were used for all data types present in the NEWBITS data
set, wherever possible, to allow inter-disciplinary interoperability.

#####  3.3.4 Mappings to more commonly used ontologies

In case it has been unavoidable that NEWBITS used uncommon or generated
project specific ontologies or vocabularies, mappings to more commonly used
ontologies were provided.

###  3.4 Increasing data re-use through clarifying licences

#####  3.4.1 Data licenses

Apart from confidential data, NEWBITS data will be licensed under MIT licence
which allows open data to be commercially used as well by the creator. Other
datasets will be licensed using one of the creative commons license cc4 and
will remain open.

#####  3.4.2 Date of data availability

NEWBITS deliverables are published on the project website and thus be made
available for use by third parties once they have been approved by the
European Commission.

Any other data will be made available for re-use immediately after the end of
the project, after careful evaluation on what should be kept confidential due
to privacy concerns and what will be shared openly. The datasets produced in
WP6 were examined to comply with personal data protection laws and business
IPR protection laws. No embargo to give time to publish or seek patents is
foreseen.

#####  3.4.3 Usability by third parties after project end

Apart from the data that has to be kept confidential due to privacy concerns
or that has a commercial relevance for the partners, NEWBITS data produced and
used in the project are useable by third parties, in particular after the end
of the project. Hence, third parties will be free to repeat and re-use the
research data.

#####  3.4.4 Duration of data re-usability

NEWBITS project partners are obliged to preserve the data format and files for
five years after the project end, so until June 2024. However, making data
available and re-usable indefinitely has been considered during project
runtime.

#####  3.4.5 Data quality assurance processes

The overall NEWBITS project does not describe any data quality assurance
processes. Data quality is asserted during the implementation of each task by
the respective project partner.

#  4\. Allocation of resources, data security and ethical aspects

###  4.1 Costs for making NEWBITS data FAIR

The NEWBITS project partners have selected the Zenodo repository, which is
free of charge.

Resources for long term preservation have not been considered.

###  4.2 Responsibility for data management

Each project partner has been responsible for a reliable data management
regarding his/her work within the NEWBITS project. Steinbeis 2i, leader of
Work Package 7 – Communication and Dissemination, has been responsible for the
overall data management at project level.

##  4.3 Data security

At first level, each project partner was responsible for the security and
preservation of his/her data and the consideration of deliverable D8.2
Protection Of Personal Data Requirements nº2 signed by all NEWBITS partners.

The project partners’ servers were regularly and continuously backed-up.

NEWBITS project data was saved in an online platform (ownCloud). In order to
keep the data secure, access has been controlled by encryption of a long term
cloud-based backup. Access granted to project partners was secured by password
control.

Access to the Zenodo data repository was controlled by passwords. Project
partners can request access to the entries on Zenodo via WP7 leader.

##  4.4 Ethical aspects

As part of Work Package 8, the NEWBITS consortium has specified all relevant
ethical aspects as identified and established by the NEWBITS Ethics Summary
report.

Deliverables describing the ethical and legal issues that could have an impact
on data sharing include:

  * **D8.1 Human Beings Requirement nº 1**

  

  * **D8.2 Protection of Personal Data Requirement nº 2.**

  

Specifically, D8.1 includes information on the procedures used to identify
research participants to be involved in the diverse project activities (e.g.
market and stakeholder analysis, telephone/online interviews and (web)
surveys, "Communities of Interest") and on the consent procedures for the
participation of humans. It also includes the consent form to be signed by
“data subjects” before participate in an interview or validation workshop.

D8.2 defined the protection of personal data in NEWBITS in order to protect
individual’s privacy. As established in the deliverable text, all personal
data will be limited only to the purposes of the project and will be stored in
appropriate files that will be also reported to the correspondent legal
agency. Personal data (names, contact data, private data) of stakeholders will
be kept anonymous using the necessary encryption methods. To do that, named
entities (such as proper nouns or organisations) will be detected and
encrypted. Access to personal data will be allowed only to members of the
consortium and according to the existing Consortium Agreement.

For the questionnaires and other material that were filled in by external
stakeholders an explicit statement on data sharing and long term preservation
was applied and displayed.

####  4.4.1 Other Ethics Requirement nº4

Moreover, the elaboration of the first version of this Data Management Plan
has taken into account the Other Ethics Requirement No.4, which stated the
need to detail the collection and sharing of potentially commercially
sensitive information in the DMP ( **D8.4 Other Ethics Requirement nº4** ).

In this respect, to ensure the consideration of D8.4, the following three
steps have been implemented:

  * D7.3 leader (S2i) and D8.4 leader (ORT) have agreed the inclusion of the requirement information into a specific subsection of the draft version of the DMP. 

  

  * D8.4 leader has contacted all Work Package Leaders in NEWBITS in order to assess the requirement in their respective Work Packages. 

  

  * An assessment of the requirement has been performed by the Work Package Leaders which have stated the possibility of collecting and sharing potentially commercially sensitive information (namely: WP3, WP4 and WP6). 

  

Though the term of “commercially sensitive information” is broad and a
potentially limitless amount of information could fall within it, NEWBITS
consortium has identified information sets that were collected and/or shared
during the project implementation:

  * Operational data, including expenditures 

  

  * Cost structure 

  

  * Identity of stakeholders 

  

  * Revenue models 

  

  * Other information generated in the framework of CoI operation 

  

The result of the assessment in each relevant Work Package is summarized in
the following section:

  * **WP3 Holistic Intelligence Process**

  

Work Package 3 procedures involved potentially commercially sensitive data
related to the deployment of the “Stakeholders Analysis” as part of Task 3.1,
such as the **identity of stakeholders** . The information was used with
analysis purposes within the project but under no circumstances made publicly
available without an explicit authorization from the stakeholder.

  * **WP4 Developing Innovative Business Models**

  

Work Package 4 procedures involved potentially commercially sensitive data
related to the deployment of “Value Network Analysis” in Task 4.2. It was not
foreseen that the data collected and shared to perform both analyses **at the
level required by the project** , would by any means be commercially
sensitive, therefore no disclosure of such information was expected to be
required. For case study 3, however, a privacy agreement has been signed with
the stakeholders of this network for not sharing any sensitive data from the
VNA in WP4. In the event that information related to **cost structure** ,
**revenue models** and/or **operational data** was classified as “commercially
sensitive” by the holder of such data, an authorization from the data holder
has been asked in order to access and use the data for analysis purposes
within the project. Any potentially commercially sensitive data – particularly
data related to case study 3 protected by a distinct privacy statement – were
included in a confidential annex of the respective deliverables in order to
guarantee that these data were accessible only to the project consortium and
the EC.

  * **WP6 NEWBITS Network Platform**

  

One of the foreseen scopes of the Communities of Interest (CoIs), developed in
Work Package 6, was to foster information collection and provision among
members so that they can help each other on issues they are facing or are
interested to share. The nature of this information and content cannot be pre-
determined by the project with the exception of the processes that relate to
WP3 and WP4 operation in which CoIs are to be involved. Thus, it is beyond the
influence of the NEWBITS consortium to define what information could be
“commercially sensitive” in the day-to-day operation of the CoIs.

The underlying principle of CoI operation is based on the fact that CoIs
manage content mainly provided by their members. In CoIs, the participants are
supposed to have the ability to discuss anything that they consider of their
interest and are willing to share with others. In this sense, if a member
wishes to share with the other members commercially sensitive information,
this will be on their own initiative and responsibility.

Since the participation on CoIs will require **registration** , this operative
principle is clearly communicated to the interested parties in the
registration process. A registration is only activated once each member
acknowledges or declares its sole responsibility on the content to be shared
in the context of the CoI.

##  4.5 Other Issues

The NEWBITS project does not make use of any other
national/funder/sectorial/departmental procedures for data management.