#  1\. Introduction

The report sets out ETIP PV’s approach to managing the data it generates and
the personal data it collects, linking to several other reports or external
sources:

  * The EC’s official summary of GDPR 

  

  * the Grant Agreement and 

  

  * the Consortium Agreement 

  

#  2\. Objectives

The objective of the data management plan is to have a consortium-wide data
management policy as outlined in this document.

#  3\. Data Summary

The type of data generated by the project will mainly be expert reports and
political messages, newsletters and press releases, aiming at supporting all
stakeholders from the Photovoltaic sector and related sectors to contribute to
the SET-Plan. Deliverables are generally public, except in WP1 Management:
deliverables relating to internal management of the project.

The members of the ETIP PV will generate a significant amount of information
during the project especially und WP2. ETIP PV will produce reports and will
organize and carry out workshops and conferences. All finalized documents will
be made public. All events that ETIP PV organizes will be open to the public.
Presentations, proceedings and any other relevant materials from the events
will be made available in the ETIP PV website at www.etip-pv.eu.

The collection of data is treated in the Consortium Agreement based on the
DESCA model which was adapted by the project. The foreground of the ownership
and knowledge is also covered in the Consortium Agreement which includes the
intelligent property rights for the members involved in data generation and
collection. All data collection, processing, storage, sharing, preservation,
and archiving will respect ethical research practices and national, EU and
international law, including privacy law. The project participates in the
H2020 open Research Data Pilot.

The list of deliverables can be found in Annex 1 (table extracted from ETIP PV
– SEC II Grant Agreement):

####  a) Policy on public (PU) deliverables

Final versions of public deliverables, or of reports that contribute to a
public deliverable, will be disseminated after their acceptance by the
European Commission. Draft versions will remain confidential.

Public reports will identify their lead author and co-authors.

__Tracking contributions_ _

Draft versions may collect individual partner’s contributions to a document
word-by-word or comment-by-comment. Tracking partner’s contributions to
deliverables is necessary to quantify the contribution to the report,
providing a basis to calculate any budget redistribution between partners
should that need arise. Tracking also enables the lead author to understand
the context for a comment.

####  b) Policy on confidential (CO) deliverables

Final versions of confidential deliverables, or of reports that contribute to
a confidential deliverable, will be for the consortium and the European
Commission. Draft versions will be for the consortium alone.

The reports will identify their lead author and co-authors.

__Tracking contributions_ _

As above under 1 a)

#  4\. Management of intellectual property rights

The Consortium has concluded a Consortium Agreement describing the partners’
rights to use ETIP PV SEC - II’s foreground, how the Consortium will police
the release of information to the public domain, and the rights that the
partners retain over any background that they bring to ETIP PV SEC II.

#  5\. E-DATA

Data relating to people acting in their professional capacity will be gathered
and stored electronically during the project, by two main routes:

####  a) Website

Visitors to www.etip-pv.eu will be invited to accept a Cookies policy that
allows their interaction with the site to be tracked anonymously. The Cookies
policy is accessible via a pop-up for first-time visitors to the site. The
pop-up will display so long as the policy has not been explicitly accepted as
an ever-present reminder to the visitor. The Privacy Policy is publicly and
clearly stated on the website.

There is a password-protected part of the site for the members of the ETIP PV.

Visitors can sign up for an email newsletter. Unsubscribing from the
newsletter is easy and effective from the moment they give the instruction.
The name and place of work of registrants is requested both to match the
requirements of our mail-merge software, and to give us information on the
kind of organisations that find ETIP PV interesting.

A connector to Twitter is provided. Twitter collects far more data on its
users than ETIP PV does. WIP has no ability to control this.

####  b) Work Package 3: Organisation of events

Registrations for the WP3 Annual ETIP PV conference and workshops will be
taken electronically via an event tool. Personal data will not be collected
(unless required for any payment, where a third party will take it). Limited
professional data will be collectedto analyse the success of the conference.
Registrants’ data will be distributed beyond the consortium / European
Commission only if they allow it.

A list of registrants to the conference will be circulated. Delegates will be
given badges showing their name and company. Photos will be made at the
conference. Delegates will consent to participation at the conference being
publicised in this way.

The opportunity to opt in for the newsletter will be offered to registrants to
the conference as they make their registrations.

####  c) Sharing data within consortium

All partners may have access to electronic data that the person that it
relates to has consented to share to the extent that it is necessary for their
work in ETIP PV.

#  6\. Data Management Officer

The party responsible for processing data on this website is:

WIP Wirtschaft und Infrastruktur GmbH & Co Planungs-KG

Sylvensteinstr. 2

81369 München

Germany

Telephone: +49-89-720 12 735 Email: wip@wip-munich.de

_Statutory data protection officer_

We have appointed a data protection officer for our company.

DATATREE

Heubestraße 10

40597 Düsseldorf

Germany

Email: dsb@datatree.eu

#  7\. Responsibilities under GDPR

ETIP PV - SEC II’s Grant Agreement states that “a document will be written and
circulated to partners outlining their duties under the GDPR Regulation”, and
that this should be part of the Data Management Plan. Since the EC has itself
produced a summary (‘The GDPR: new opportunities, new obligations’:
_https://ec.europa.eu/commission/sites/beta-_

_political/files/data-protection-factsheet-sme-obligations_en.pdf_ )  , this
is not necessary. The summary is attached to this document in Annex 2\.

#  8\. Contacts

###  **Project coordinator**

WIP Renewable Energies

Sofía Arancón

Sylvensteinstrasse 2, D-81369 Munich, Germany

Email: sofia.arancon@wip-munich.de

Phone: +49-89-720 12 722