#  INTRODUCTION

##  Context and objectives

Urban_Wins project (“Urban metabolism accounts for building Waste management
Innovative Networks and Strategies”) is financed by H2020 (project no. 690047)
and is implemented by the Municipality of Cremona as coordinator in
partnership with 26 Austrian, Italian, Portuguese, Romanian, Spanish and
Swedish waste stakeholder partners.

The Data Management Plan (DMP) describes the management of all the data and
data sets that will be collected, processed, generated, curated and preserved
during and after the project ends, as well as the openness of the data to the
general public.

Post-modern societies are characterized by an exponential increase of the data
whilst their use and re-use is more or less stable due to the scarce use of
accepted and trusted standards. Or, those standards form a key pillar of
science because they enable the recognition of suitable data. To ensure this,
agreements on standards (where applicable), quality levels and data management
best practices have to be negotiated and agreed within the research projects.
Strategies have to be fixed to preserve and store the data over a defined
period of time in order to ensure their availability and re-usability, this
representing one key objective of the DMP plan.

Therefore, a particular focus of the DMP is the **research data** used and /
or generated in the project. In this sense, the DMP aims to describe research
data with the attached metadata to make them discoverable, accessible,
assessable, usable beyond the original purpose and exchangeable between
researchers.

According to the “Guidelines on Open Access to Scientific Publication and
Research Data in Horizon 2020” (2015): “ _Research data refers to information,
in particular facts or numbers, collected to be examined and considered as a
basis for reasoning, discussion, or calculation. In a research context,
examples of data include statistics, results of experiments, measurements,
observations resulting from fieldwork, survey results, interview recordings
and images. The focus is on research data that is available in digital form._
"

The project coordinator, Municipality of Cremona, has elaborated this DMP. It
will be implemented in partnership with the WP leaders and the rest of the
Consortium.

The project Grant Agreement, DoA and Consortium Agreement represent the
baseline to which all partners have to refer to when implementing the current
plan. In fact, some contents of the DMP have been extracted from the above
three reference documents whilst others have been specifically developed for
this deliverable in order to ensure compliance.

The DMP follows the H2020 recommendations regarding the data management plan
and policy for the projects participating in the Open Research Data Pilot even
if Urban_Wins is not participating in the respective programme.

The DMP is not a fixed document, but evolves during the lifespan of the
project. The DoA makes reference to a unique DMP deliverable available in M1
of project implementation (the first version of the document submitted in July
2016). During the project implementation, several amendments will be made to
the present DMP and shared with the EC. The present document represents the 2
nd  version of the DMP and it has been issued in August 2018.

##  Audience

The DMP is mainly targeting the project WP and task leaders and should be
constantly consulted during the implementation of the actions and tasks in
order to properly manage the data management issues. Moreover, WP leaders are
expected to periodically revise the data management aspects related to their
WP, by consulting the task leaders.

Secondly, the plan is addressed to all the personnel of the partners involved
in Urban_Wins who should be aware of the data management principles and
procedures when implementing the project actions.

Indirectly, the DMP addresses the research institutions and other
organizations interested in using the data gathered / produced in Urban_Wins.

#  DATA MANAGEMENT PROCEDURES

##  General observations

Urban_Wins is a 36-month project involving 27 public and private partners from
6 European countries, and has a total budget of approx. 5 million EUR. The
financial and organizational complexity of the project is enhanced by its
ambitious objective: to develop and test methods for designing and
implementing innovative and sustainable Strategic Plans for Waste Prevention
and Management. In order to reach its objectives, the project will make use
and generate a large array of data (such as urban data, data coming from
surveys, personal data, etc.) whose management will be realized through a
large variety of procedures, tools and processes described in the present
document.

##  Data management policy principles

The DMP is guided by the following general principles that shall be followed
in the implementation of the project actions:

  * Data is a public good and should be made openly available; 

  

  * The partners will make use of the most appropriate community standards and best practices linked to data management; 

  

  * Data should be discoverable, accessible and interoperable to specific quality standards; 

  

  * Data should be assessable and intelligible; 

  

  * Quantitative and qualitative data obtained in the project will be made public keeping the anonymity of the contributors or centralized in final forms; 

  

  * MFA data will respect the secrecy issues of the issuing institutions; 

  

  * Data protection and privacy will be fully respected. The personal data that will be collected during the project will be shared only with the EC in order to fulfill the project obligations and will not be made public; 

  

  * Data of long-term value shall be carefully preserved; 

  

  * Metadata is strategic in order to insure the discoverability and access to data; 

  

  * The constraints (legal, ethical and commercial) on the data that is released shall be fully analyzed; 

  

  * Embargo periods delaying data release shall be considered each time it is necessary to protect the effort of the creators; 

  

  * Cost-effective use of public funds for R&I will be ensured. 

  

##  Data generation and collection

The DMP applies to two types of data:

  1. the data, including associated metadata, needed to validate the results presented inscientific publications as soon as possible (including personal data); 

  

  2. other data, including associated metadata according to the individual judgment of the project partners. 

  

  

At a preliminary analysis realized during the project submission stage, the
project will generate / collect the following types of data:

###  Table 1 – Data collected / generated by Urban_Wins  
  
<table>  
<tr>  
<th>

**Description of data**

</th>  
<th>

**Associated WPs**

</th> </tr>  
<tr>  
<td>

 statistics on urban data such as water, soil and material consumption, waste
generation, air particulates etc., as well as other economic, environmental,
health and social data necessary for the analysis of urban metabolism in 24 EU
cities

</td>  
<td>

WP1

WP2

</td> </tr>  
<tr>  
<td>

 data on urban waste prevention and management strategies across 6 EU
countries

</td>  
<td>

WP1

</td> </tr>  
<tr>  
<td>

 material flows and socio-economic indicators for the 8 pilot cities

</td>  
<td>

WP2

</td> </tr>  
<tr>  
<td>

 qualitative data from the stakeholder members of the online and physical
agoras collected during the meetings and surveys

</td>  
<td>

WP1 – WP6

</td> </tr>  
<tr>  
<td>

 personal data (name, email, photograph, phone number) from the respondents
to online questionnaires and interviews

</td>  
<td>

WP1, WP3

</td> </tr>  
<tr>  
<td>

 personal data (name, email, photograph, phone number) from the members of
the agoras (online and physical) and of community activators

</td>  
<td>

WP3

</td> </tr>  
<tr>  
<td>

 name and email address of the subscribers to the newsletters

</td>  
<td>

WP8

</td> </tr>  
<tr>  
<td>

 personal data (name, email, photograph, phone number) from the participants
at the project public events (EU and national conferences, webinars etc.)

</td>  
<td>

WP3 - WP8

</td> </tr> </table>

The datasets collected / generated by the project will be detailed by the WP
leaders in the first six months of the project implementation, following the
model presented in Annex 1 and below, and will be periodically updated:

###  Data sets analysis per deliverable  
  
<table>  
<tr>  
<th>

_WPs_

</th>  
<th>

_1_

</th>  
<th>

_2_

</th>  
<th>

_3_

</th>  
<th>

_4_

</th>  
<th>

_5_

</th>  
<th>

_6_

</th>  
<th>

_7_

</th>  
<th>

_8_

</th> </tr>  
<tr>  
<td>

**Data set reference and name**

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td> </tr>  
<tr>  
<td>

**Data set description**

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td> </tr>  
<tr>  
<td>

**Standards and**

**metadata**

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td> </tr>  
<tr>  
<td>

**Data sharing**

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td> </tr>  
<tr>  
<td>

**Archiving and**

**preservation (including storage and backup)**

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td> </tr>  
<tr>  
<td>

**Indications for other types of data,**

**except data sets**

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td>  
<td>

</td> </tr> </table>

The DMP includes specific requirements concerning the management of the
personal data of the individuals involved in the project actions, derived,
among others, from the EC Ethics requirements raised during the evaluation
process.

The DMP leaves open to the WP leaders the procedures on the handling, use,
accessibility and preservation of other types of data, including data sets.
This data, as well as the associated procedures, will be agreed with WP
leaders during the periodical revisions of the information from Annex 1. The
revision of Annex 1 by the WP leaders will be realized – if applicable -
during the quarterly WP technical reports. The technical reports will address
issues linked to the realization of the relevant tasks and actions: state-of-
the-art of activities, quality issues, communication and dissemination issues,
involvement of personnel etc. The data management issues raised by the reports
will be analysed by the EC and discussed with the PTC and eventually PEB,
depending on the situation.

The WP leaders can upgrade at any time Annex 1.

##  Data exploitation / sharing / accessibility and re-use aspects

The data collected and generated by the project will be generally widely open
to the general public in order to be exploited, shared and re-used.

In order to enable the re-use of data, depending on the data collected, the
Consortium partners will use easily accessible by the general public.

When defining and agreeing on the data management procedures, the WP and task
leaders will ensure that the project data is:

Discoverable

•are the data and associated software produced and/or used in the project
discoverable (and readily located), identifiable by means of a standard
identification mechanism (e.g. Digital Object Identifier)?

Accessible

•are the data and associated software produced and/or used in the project
accessible and in what modalities, scope, licenses (e.g. licencing framework
for research and education)?

Assessable and intelligible

•are the data and associated software produced and/or used in the project
assessable for and intelligible to third parties in contexts such as
scientific scrutiny and peer review (e.g. are the minimal datasets handled
together with scientific papers for the purpose of peer review, is data
provided in a way that judgments can be made about their reliability and the
competence of those who created them)?

Usable beyond the original purpose for

which it was collected

•are the data and associated software produced and/or used in the project
useable by third parties even long time after the collection of the data (e.g.
is the data safely stored in certified repositories for long term preservation
and curation; is it stored together with the minimum software, metadata and
documentation to make it useful; is the data useful for the wider public needs
and usable for the likely purposes of non-specialists)?

Interoperable

•are the data and associated software produced and/or used in the project
interoperable allowing data exchange between researchers, institutions,
organisations, countries, etc. (e.g. adhering to standards for data
annotation, data exchange, compliant with available software applications, and
allowing recombinations with different datasets from different origins)?

Public data will be made available through the project website. For many
previous European projects, it has been difficult to reuse the findings
because the websites have closed down after the projects’ end dates.
Urban_Wins website will be planned in such a way that before the project ends,
a post-project phase version will be created to facilitate access to data
unrestricted in time on the Municipality of Cremona website.

##  Data preservation aspects

On the short term (in maximum 6 months after the kick-off of the project),
each partner will define internally:

  * the back-up procedures (security / storage) for the data for which it is responsible (as Task / WP leader); 

  

  * the responsibilities for data management and curation within its research team; 

  

  * define data management support that it might require from the PC / WP leader. 

  

All Consortium shared data will be stored in secure environments at the
premises of Consortium partners with access privileges restricted to the
relevant project partners. Processing and use of data follows the General data
protection regulation (GDPR) entered into force in May 2018\.

The data gathered by a Consortium member remains in the care of that member,
and will not be distributed to any party outside of the Consortium during the
lifespan of the project. At the end of the funding, all the data collected and
generated in the project will be stored in the institutional repository of the
Municipality of Cremona who will be responsible to preserve it at least 5
years after the project ends.

The PC and WP leaders will take all the measures to make it possible for third
parties to access, mine, exploit, reproduce and disseminate — free of charge
for any user — the data, including associated metadata, needed to validate the
results presented in scientific publications as well as the data collected and
generated in the project.

##  Roles and responsibilities

The following project actors are involved in the coordination and
implementation of the DMP:

  1. **Project coordinator** (Mara Pesaro), supported by the **project assistant** (Daniele Gigni), is responsible for the overall administrative and financial management of the project and for reporting and communication to the European Commission and: 

     * ensures the coordination and carries responsibility for the data management issues; ✔ develops the DMP; 

  

     * periodically updates the DMP with the inputs from the WP leaders or with various issues raised by the other partners; 

  

     * represents the final decision body concerning the data management issues; 

  

     * supervises the storage in the institutional repository the project data and preserves it at least 5 years after the project ends. 

  

  

  2. **PEB** , consisting in one representative from each partner ensures, in close partnership with the PC, the monitoring and assessing the actual progress of the project and: 

     * feedbacks on the data management issues raised by the WP leader, PC or any other partner; 

  

     * specifically address data management issues during the online and face to face PEB meetings. 

  

  

  3. **PTC** , composed of WP leaders, coordinates the technical progress in order to ensure WP goals are met on time and within the budget restrictions and: 

     * ensures the management of the data in partnership with the WP and task leaders; 

  

     * monitors the data management within each WP and proposes corrective measures; 

  

     * reports each 3 months the research progress to the PEB, including data management aspects; 

  

     * defines, accompanies and reviews WP and tasks scope and execution according to project objectives and findings and provides support for the identification and management of data. 

  

  

  4. **WP leaders** (WP 1 – CTM, WP 2 – Chalmers, WP 3 – NOVA.ID.FCT, WP 4 – Ecosistemi, WP 5 – Iuav, WP 6 – Ecoteca, WP 7 – Cremona, WP 8 – ICLEI): 

     * manage the WP associated data in partnership with the task leaders; 

  

     * fill in the preliminary data in Annex 1 for the completion of the current plan and provide further details to complete the Annex within the first 6 months of project implementation; 

  

     * periodically update Annex 1 at the request of the PC or whenever considered appropriate (including during the project quarterly reports); 

  

     * report to the PTC and the PEB during the periodical meetings, including on data management issues; 

  

     * inform the PC about the progress of their work regularly, including on data management issues; 

  

     * can ask information from the project partners involved in the respective WP concerning data back-up procedures, roles and responsibilities; 

  

     * agree with the Task leaders upon the most suitable features for the open license of the deliverables; 

  

     * decide in consultation with the pertinent Task leaders the most suitable online repositories for the scientific publications. 

  

  

  

**f) Project partners:**

  * report data management issues to the WP leaders, PEB and PC whenever appropriate; 

  

  * ensure the back-up procedures (security / storage) for the data for which they are responsible; 

  

  * establish the responsibilities for data management and curation within its research team; 

  

  * define data management support that it might require from the PC / WP leader. 

  

##  UPDATES

The DMP will be updated - if considered appropriate - during the project
lifetime. The updates will not take the form of deliverables as this aspect is
not stipulated in the DoA. Updated forms of the DMP will be however sent to
the EC (project officer) for acknowledgement.

The DMP will be revised whenever significant changes arise in Urban_Wins, such
as:

  * emergence of new data sets or of significant new type of collected / generated data; 

  

  * changes in Consortium policies; - external factors. 

  

Specific evaluations of the DMP will be realized before the midterm and the
final project reviews in order to be able to encompass in the PPRs the
potential modifications.

#  TECHNICAL DATA MANAGEMENT

As a general principle, Urban_Wins will provide open access to the general
public to its deliverables, (peer-reviewed) scientific publications and
research data.

##  DATA MANAGEMENT FOR DELIVERABLES

In principle all the project deliverables will be licensed with the copy left
_Creative Commons license_ . The license will enable users to freely copy,
modify, distribute and use the respective deliverable by mentioning its
source.

Each Task leader, upon consultation of the WP leader, will decide on the most
appropriate Creative Commons features to be applied to the respective
deliverable. In general, the WP and task leaders are advised to use the
following

features: _https://creativecommons.org/licenses/by-nd/4.0/_

All the project deliverables of interest to the project stakeholders and
general public (technical documents) will be hosted on Urban_Wins platform,
from where they can be downloaded.

The management and communication documents elaborated under WP7 and WP8 will
have the status of “public document” but they will be sent under request and
not made available on the project platform.

The table below summarizes the project deliverables, associated WPs,
deliverable leaders, and due date. Accordingly to the DoA, all deliverables
have a “PUBLIC” dissemination level.  
  
<table>  
<tr>  
<th>

**No**

</th>  
<th>

**Name**

</th>  
<th>

**Delivery date**

</th>  
<th>

**Month of delivery**

</th>  
<th>

**Lead partner**

</th>  
<th>

**WP**

</th> </tr>  
<tr>  
<td>

D.7.1

</td>  
<td>

Executive project plan and procedures

</td>  
<td>

2016/06

</td>  
<td>

M01

</td>  
<td>

Cremona

</td>  
<td>

WP7

</td> </tr>  
<tr>  
<td>

D.7.2

</td>  
<td>

Risk Assessment and Contingency Plan

</td>  
<td>

2016/06

</td>  
<td>

M01

</td>  
<td>

Cremona

</td>  
<td>

WP7

</td> </tr>  
<tr>  
<td>

D.7.3

</td>  
<td>

Quality Management Plan, including impact monitoring plan and indicators

</td>  
<td>

2016/06

</td>  
<td>

M01

</td>  
<td>

Cremona

</td>  
<td>

WP7

</td> </tr>  
<tr>  
<td>

D.7.4

</td>  
<td>

Data Management Plan

</td>  
<td>

2016/06

</td>  
<td>

M01

</td>  
<td>

Cremona

</td>  
<td>

WP7

</td> </tr>  
<tr>  
<td>

D.7.5

</td>  
<td>

Societal Responsibility Management Plan

</td>  
<td>

2016/06

</td>  
<td>

M01

</td>  
<td>

Cremona

</td>  
<td>

WP7

</td> </tr> </table>  
<table>  
<tr>  
<th>

D8.1

</th>  
<th>

Dissemination and communication strategy

</th>  
<th>

2016/07

(1st version)

</th>  
<th>

M02

</th>  
<th>

ICLEI

</th>  
<th>

WP8

</th> </tr>  
<tr>  
<td>

D.3.1

</td>  
<td>

Thematic, actor and country-oriented waste stakeholder matrixes, having the
stakeholder’s categorized maps as annexes

</td>  
<td>

2016/09

</td>  
<td>

M04

</td>  
<td>

Ecosistemi

</td>  
<td>

WP3

</td> </tr>  
<tr>  
<td>

D.3.3.1

</td>  
<td>

Syllabus for local coordinators training sessions on Active Collaborative
Methodologies

</td>  
<td>

2016/10

</td>  
<td>

M05

</td>  
<td>

NOVA.ID.FC T

</td>  
<td>

WP3

</td> </tr>  
<tr>  
<td>

D8.3

</td>  
<td>

City Match activities planned and ongoing

</td>  
<td>

2016/11

(1st version)

</td>  
<td>

M06

</td>  
<td>

ICLEI

</td>  
<td>

WP8

</td> </tr>  
<tr>  
<td>

D.3.2

</td>  
<td>

Online agoras spaces that integrate the project platform including smart
phone/tablet application with additional existing tools favored by desired
participants

</td>  
<td>

2016/12

</td>  
<td>

M07

</td>  
<td>

RoGBC

</td>  
<td>

WP3

</td> </tr>  
<tr>  
<td>

D8.2

</td>  
<td>

Sector Watch developed, set up and launched

</td>  
<td>

2017/02

</td>  
<td>

M09

</td>  
<td>

ICLEI

</td>  
<td>

WP8

</td> </tr>  
<tr>  
<td>

D.1.1

</td>  
<td>

Report outlining a comprehensive assessment of the best WMS, policies,
regulations, and summary for each city and nation involved

</td>  
<td>

2017/04

</td>  
<td>

M11

</td>  
<td>

CTM

</td>  
<td>

WP1

</td> </tr>  
<tr>  
<td>

D.2.1

</td>  
<td>

Model architecture. Design of the conceptual model and the different
components that constitute it, including definition of data requirements

</td>  
<td>

2017/05

</td>  
<td>

M12

</td>  
<td>

Chalmers

</td>  
<td>

WP2

</td> </tr>  
<tr>  
<td>

D8.1

</td>  
<td>

Dissemination and communication strategy

</td>  
<td>

2017/05 (2nd version)

</td>  
<td>

M12

</td>  
<td>

ICLEI

</td>  
<td>

WP8

</td> </tr>  
<tr>  
<td>

D.1.2

</td>  
<td>

Report covering the conclusions from the analysis of urban metabolism
variables and preliminary indications for the definition of Urban Models for
Strategic Waste Planning in selected cities

</td>  
<td>

2017/06

</td>  
<td>

M13

</td>  
<td>

Chalmers

</td>  
<td>

WP1

</td> </tr>  
<tr>  
<td>

D.4.1

</td>  
<td>

Methodological guidelines for the construction of the Strategic Planning

</td>  
<td>

2017/08

</td>  
<td>

M15

</td>  
<td>

IUAV

</td>  
<td>

WP4

</td> </tr> </table>  
<table>  
<tr>  
<th>

</th>  
<th>

frameworks based on urban metabolism approach

</th>  
<th>

</th>  
<th>

</th>  
<th>

</th>  
<th>

</th> </tr>  
<tr>  
<td>

D.2.2

</td>  
<td>

Urban Metabolism guide. Report with procedures to implement Urban Metabolism
analytical tool in European cities

</td>  
<td>

2017/08

(1st version)

</td>  
<td>

M15

</td>  
<td>

Chalmers

</td>  
<td>

WP2

</td> </tr>  
<tr>  
<td>

D.5.1.1

</td>  
<td>

Collaborative Methodology to

personalize the Urban Strategic Plan for each city

</td>  
<td>

2017/09

</td>  
<td>

M16

</td>  
<td>

NOVA.ID.FC T

</td>  
<td>

WP5

</td> </tr>  
<tr>  
<td>

D.5.1.2

</td>  
<td>

Eight evaluation Plans (one for each pilot city in its own language)

</td>  
<td>

2017/09

</td>  
<td>

M16

</td>  
<td>

NOVA.ID.FC T

</td>  
<td>

WP5

</td> </tr>  
<tr>  
<td>

D.4.2

</td>  
<td>

Strategic Planning frameworks for the 8 pilot cities

</td>  
<td>

2018/03

</td>  
<td>

M22

</td>  
<td>

IUAV

</td>  
<td>

WP4

</td> </tr>  
<tr>  
<td>

D.5.2.1

</td>  
<td>

Eight Urban Strategic Plans at “ground level” (one for each pilot city in its
own language)

</td>  
<td>

2018/04

</td>  
<td>

M23

</td>  
<td>

IUAV

</td>  
<td>

WP5

</td> </tr>  
<tr>  
<td>

D.6.1

</td>  
<td>

Corpus of at least 50 best practices concerning waste prevention and
management strategies

</td>  
<td>

2018/04

</td>  
<td>

M23

</td>  
<td>

Global

Innovation

</td>  
<td>

WP6

</td> </tr>  
<tr>  
<td>

D.2.3

</td>  
<td>

Urban Metabolism case studies. Reports for each of the 8 cities that will be
subject to detailed study with quantification and analysis of their

Urban Metabolism

</td>  
<td>

2018/05

(1st version)

</td>  
<td>

M24

</td>  
<td>

Chalmers

</td>  
<td>

WP2

</td> </tr>  
<tr>  
<td>

D8.1

</td>  
<td>

Dissemination and communication strategy

</td>  
<td>

2018/05 (3rd version)

</td>  
<td>

M24

</td>  
<td>

ICLEI

</td>  
<td>

WP8

</td> </tr>  
<tr>  
<td>

D.6.2

</td>  
<td>

Guidelines for the use of UM, MFA and LCA analysis results in waste decision
making

</td>  
<td>

2018/12

</td>  
<td>

M31

</td>  
<td>

Ecoteca

</td>  
<td>

WP6

</td> </tr>  
<tr>  
<td>

D.6.3

</td>  
<td>

Guidelines for the selection and implementation of adequate stakeholder
engagement techniques

</td>  
<td>

2019/02

</td>  
<td>

M33

</td>  
<td>

Ecoteca

</td>  
<td>

WP6

</td> </tr>  
<tr>  
<td>

D.3.3.2

</td>  
<td>

Report on impacts of the participatory decision-making process

</td>  
<td>

2019/03

</td>  
<td>

M34

</td>  
<td>

NOVA.ID.FC T

</td>  
<td>

WP3

</td> </tr>  
<tr>  
<td>

D.3.3.3

</td>  
<td>

Report on effective stakeholder engagement practices

</td>  
<td>

2019/03

</td>  
<td>

M34

</td>  
<td>

NOVA.ID.FC T

</td>  
<td>

WP3

</td> </tr>  
<tr>  
<td>

D.5.4.1

</td>  
<td>

One transnational report on pilot actions (in English)

</td>  
<td>

2019/03

</td>  
<td>

M34

</td>  
<td>

IUAV

</td>  
<td>

WP5

</td> </tr>  
<tr>  
<td>

D.5.4.2

</td>  
<td>

Eight Roadmaps (one for each pilot city in its own language)

</td>  
<td>

2019/03

</td>  
<td>

M34

</td>  
<td>

IUAV

</td>  
<td>

WP5

</td> </tr>  
<tr>  
<td>

D.5.4.3

</td>  
<td>

EU Roadmap to recommendations

</td>  
<td>

2019/03

</td>  
<td>

M34

</td>  
<td>

IUAV

</td>  
<td>

WP5

</td> </tr>  
<tr>  
<td>

D.6.4

</td>  
<td>

Final version of the toolkit uploaded on the Urban_Wins platform

</td>  
<td>

2019/04

</td>  
<td>

M35

</td>  
<td>

Ecoteca

</td>  
<td>

WP6

</td> </tr>  
<tr>  
<td>

D.2.4

</td>  
<td>

Database of Urban Metabolism Flows

</td>  
<td>

2019/05

</td>  
<td>

M36

</td>  
<td>

CEIFACOOP

</td>  
<td>

WP2

</td> </tr>  
<tr>  
<td>

D8.4

</td>  
<td>

Project results exploitation plan

</td>  
<td>

2019/05

</td>  
<td>

M36

</td>  
<td>

Cremona

</td>  
<td>

WP8

</td> </tr>  
<tr>  
<td>

D.2.2

</td>  
<td>

Urban Metabolism guide. Report with procedures to implement Urban Metabolism
analytical tool in European cities

</td>  
<td>

2019/05 (2nd version)

</td>  
<td>

M36

</td>  
<td>

Chalmers

</td>  
<td>

WP2

</td> </tr>  
<tr>  
<td>

D.2.3

</td>  
<td>

Urban Metabolism case studies. Reports for each of the 8 cities that will be
subject to detailed study with quantification and analysis of their

Urban Metabolism

</td>  
<td>

2019/05 (2nd version)

</td>  
<td>

M36

</td>  
<td>

Chalmers

</td>  
<td>

WP2

</td> </tr>  
<tr>  
<td>

D8.3

</td>  
<td>

City Match activities planned and ongoing

</td>  
<td>

2019/05 (2nd version)

</td>  
<td>

M36

</td>  
<td>

ICLEI

</td>  
<td>

WP8

</td> </tr> </table>

##  DATA MANAGEMENT FOR PUBLICATIONS

Urban_Wins will provide open access to its scientific information, including
publications, meaning that the online access to its results will be free of
charge to the end-user and reusable.

In the context of Urban_Wins (and of scientific projects in general),
'scientific information' means:

-> peer-reviewed scientific research articles (published in scholarly journals); 

-> research data (data underlying publications, curated data and/or raw data). 

###  Peer-reviewed scientific research articles

Concerning its publications, Urban_Wins will use “gold” open access publishing
by insuring their publication in open access journals or in journals that
enable an author to make an article openly accessible.

The deliverables subject to scientific publications will be uploaded in
“machine-readable” electronic copies in an online repository (selected from
OpenAIRE, ROAR or OpenDOAR centralized repositories) that will best suit the
topics. Whenever possible, WP leaders will also aim to deposit at the same
time as the publication the research data needed to validate the results
presented in the deposited scientific publications ('underlying data'),
ideally in a data repository.

It is the responsibility of the WP leader, in cooperation with the Task
leaders associated to the deliverable subject to scientific publication, to
decide on the most suitable online repositories.

###  Research data

Open access to research data refers to the right to access and reuse digital
research data under the terms and conditions set out in the GA and CA.

'Research data' refers to the information, in particular facts or numbers,
collected to be examined and considered as a basis for reasoning, discussion,
or calculation within Urban_Wins. The focus is on research data that is
available in digital form.

Within Urban_Wins, users can normally access, mine, exploit, reproduce and
disseminate openly accessible research data free of charge.

Specific criteria will apply for input data for the different methods, tools
and models to be used in WP1 and WP2 depending on the existence of data
collected by statistical institutes or other relevant stakeholders. It is
foreseen that most data will come from existing standard datasets, for
example, International trade statistics, Industrial production, but also from
third party databases, for example, LCI databases. This fact imposes
restrictions in the publication of input data, due to the secrecy in micro-
data because of few existing individuals in the same category, either
companies or individuals and restrictions to publish commercial data that
cannot be reproduced or publicly displayed. Hence, this data is only available
for research purposes. Regarding output data, Urban_Wins produced datasets
will be publicly available to the largest extent possible, where conflicts
with the input datasets are deemed non-existing. The respective input and
output data will be highlighted in the “Data sets per deliverable” template
that will be filled in by WP leaders.

Further information can be consulted in the __Guidelines on Open Access to
Scientific Publications and Research Data in Horizon 2020_ _ .

##  TECHNICAL DATA NAMING

Documents will be shared between Urban_Wins participants in an internal share
point / working space hosted by the Urban_Wins platform, made available within
the first 6 months of project implementation.

In order to ensure a reliable system for tracing documents and their different
versions, a document naming system is introduced  1  .

In this sub-chapter, the naming procedures for deliverables and reports, as
well as for documents related to events taking place on specific dates are
described. This category applies to all the working documents that are to be
created during the Urban_Wins project, such as deliverables or internal
reports and working documents.

These documents will be named as it is indicated below:

_Urban_Wins__-_.extension_

For deliverables the deliverable number (DXX) will be used as the name.

The initial version of every document will be version 00 and revision 00\. The
document will be processed and the changes will be saved as revision 01,
revision 02, etc.

Once the document is considered definitive, it will be saved as version 01
revision 00. In the case of those documents that have to be approved by the
PC, PEB, PTC, etc., e.g. deliverables, the version 01 revision 00 of it will
be sent to the respective bodies.

If the PC, PEB or PTC considers that any modification has to be done, the
changes will be saved as “version 01 revision 01”, revision 02, etc.

For those documents that do not have to be approved by the PM (e.g. internal
documents), the final version of it will be also saved as version 01 revision
00. If later on, the document has to be modified or updated, the document will
be similarly saved as “version 01 revision 01”, revision 02 etc.

The name of the partner is optional and should be used for documents that are
handled by different partners. Example of naming (when Ecosistemi changes to a
draft of this document): _Urban_Wins _D11_00-03_Ecosistemi_ .doc

Documents related to **events that take place on a given date** , e.g.:
minutes of meetings, workshops agendas, etc. will be named as follows:
_Urban_Wins ___-_.extension_ .

The date will begin with the full year followed by month and day, each
separated with dashes (e.g. 2016-03-26). This allows the accurate
chronological ascending or descending order of documents in the file system of
various operating systems.

The versions naming follows the same procedure as the one described above.

The name of the partner is optional and should be used for documents that are
handled by different partners. Example of naming:
_Urban_Wins_2016-07-07+08_Kick-off-meetingminutes_01-00.doc_

#  PERSONAL DATA MANAGEMENT

Urban_Wins actions involve the collection and the management of personal data
from various individuals, as well as the analysis of behavioural data within
the urban metabolism context. This aspect constitutes the object of various
Ethics requirements that have been raised during the evaluation process and on
which the PC needs to provide clarifications within M2 and more generally
throughout the project.

The management of personal data will be realized by respecting the principles
of intelligible consent, confidentiality, anonymization and other ethical
considerations, where appropriate. No sensitive data will be collected.

The table below summarizes the type of personal data that will be collected,
the associated WPs and the partners involved:  
  
<table>  
<tr>  
<th>

**Type of personal data collected**

</th>  
<th>

**Associated**

**WP**

</th>  
<th>

**Responsible partner**

</th> </tr>  
<tr>  
<td>

Name, email, photograph, institution for the members of the online agoras and
the online community in general

</td>  
<td>

WP3

</td>  
<td>

Cremona

Marraiafura

</td> </tr>  
<tr>  
<td>

Name, email, phone number, institution for the members of the physical agoras

</td>  
<td>

WP3 – WP5

</td>  
<td>

Municipalities of Leiria, Torino, Cremona, Sabadell, Manresa, Bucharest, Città

Metropolitana di Roma

</td> </tr>  
<tr>  
<td>

Name, email, phone number, institution for the participants at the project
communication and dissemination events (kick off conference, final national
conferences)

</td>  
<td>

WP8

</td>  
<td>

Cremona, Ecoteca,

Ceifacoop, CTM, SERI,

Chalmers

</td> </tr>  
<tr>  
<td>

Email (and eventually name, phone number and affiliation) of the persons
participating in project surveys

</td>  
<td>

WP1

WP3

</td>  
<td>

Coimbra Ecosistemi

</td> </tr>  
<tr>  
<td>

Name and email of the subscribers to the newsletters

</td>  
<td>

WP8

</td>  
<td>

ICLEI

</td> </tr>  
<tr>  
<td>

Urban dwellers behavioural data

</td>  
<td>

WP1

WP2

</td>  
<td>

Chalmers

</td> </tr> </table>

Each partner will realize the management of the personal data in accordance
with the _EC General data protection regulation (GDPR)_ and the applicable
national legislation. A specific attention should be paid to the following
aspects from GDPR Regulation:

  * Personal data definition: _https://ec.europa.eu/info/law/law-topic/dataprotection/reform/what-personal-data_en_

  

  * Data processing: _https://ec.europa.eu/info/law/law-topic/data-protection/reform/whatconstitutes-data-processing_en_

  

  * Data collection rules: _https://ec.europa.eu/info/law/law-topic/data-_

  

_protection/reform/rules-business-and-organisations/principles-gdpr/what-data-
can-weprocess-and-under-which-conditions_en_

  * Data to be provided to individuals: _https://ec.europa.eu/info/law/law-topic/dataprotection/reform/rules-business-and-organisations/principles-gdpr/what-informationmust-be-given-individuals-whose-data-collected_en_

  

  * Before and after 25th May 2018: _https://ec.europa.eu/info/law/law-topic/dataprotection/reform/rules-business-and-organisations/legal-grounds-processingdata/grounds-processing/does-consent-given-25-may-2018-continue-be-valid-once-gdprstarts-apply-25-may-2018_en_

  

  * Validity of consent: _https://ec.europa.eu/info/law/law-topic/data-_

  

_protection/reform/rules-business-and-organisations/legal-grounds-
processingdata/grounds-processing/when-consent-valid_en_

  * Data storage duration: _https://ec.europa.eu/info/law/law-topic/data-_

  

_protection/reform/rules-business-and-organisations/principles-gdpr/how-long-
can-databe-kept-and-it-necessary-update-it_en_

  * Data processing halt: _https://ec.europa.eu/info/law/law-topic/data-_

  

_protection/reform/rights-citizens/my-rights/can-i-ask-company-organisation-
stopprocessing-my-personal-data_en_

  * Public authorities: _https://ec.europa.eu/info/law/law-topic/data-_

  

_protection/reform/rules-business-and-organisations/public-administrations-
and-dataprotection/what-are-main-aspects-general-data-protection-regulation-
gdpr-publicadministration-should-be-aware_en_

  * Scientific research: _https://ec.europa.eu/info/law/law-topic/dataprotection/reform/rules-business-and-organisations/legal-grounds-processingdata/grounds-processing/how-consent-processing-scientific-research-obtained_en_

  

  * Data Protection Officer: _https://ec.europa.eu/info/law/law-topic/data-_

  

_protection/reform/rules-business-and-organisations/obligations/data-
protectionofficers/does-my-company-organisation-need-have-data-protection-
officer-dpo_en_

  * Data Protection Authorities: _http://ec.europa.eu/justice/article-29/structure/dataprotection-authorities/index_en.htm_

  

Each partner involved in the management of the personal data will be required
in the first two months of project implementation to provide a “Data
management declaration” stating that the respective organization “will handle
personal data according to the national legislation respecting international
and EU laws and in compliance with ethical principles and that no sensitive
data is not involved”.

##  Informed consent from the participants

Before the start of any activity, Urban_Wins participants need to provide
their informed, intelligible consent concerning the applicable procedures for
the personal data collection, storage, protection, retention and destruction.

An “Informed consent form” that will be applied to all the human participants
in the project (both to the online and face-to-face activities) is provided as
Annex 2 in the current document.

The PC will be entitled to request at any time information and supporting
documents concerning the internal procedures for the storage, protection,
retention and destruction of the personal data of the Consortium partners
involved in the management of personal data.