#  **2\. DATA SUMMARY**

Main purpose of KINDRA’s data collection/generation was the creation of an
inventory of groundwater research and knowledge that would make them more
visible and accessible for European scientists, practitioners and policy
makers and would allow for a gap and trends analysis, to support the
implementation of the Water Framework Directive and the Groundwater Directive
and offer tools for a better protection of groundwater in Europe.

The project collected and generated the following types and formats of data:

  * Dataset 1: European Inventory on Groundwater Research and knowledge. It includes metadata referring to scientific and other kind of publications on groundwater. Format: RDF and the RDF Data Cube vocabulary/Geonetwork based on ISO 19139. This is the primary dataset created in KINDRA. 

  

  * Dataset 2: Public documents generated during the project. It includes publications developed within the KINDRA project as a result of activities performed. Formats: pdf, PPT, Jpeg, .mov, .mp4 and AVI 

  

  * Dataset 3: Data for internal communication and information exchange. It includes a wide variety of documents useful to collaboratively perform the project works. Formats: Pdf, Word, PPT, JPEG, Excel. 

  

KINDRA re-used existing data on groundwater research and knowledge in Europe
to populate the EIGR with metadata on publications.

The data originate from public and private repositories and websites scattered
around Europe, known amongst a wide group of European experts working for
project partners or linked third parties.

By the end of the project, more than 2000 datasets were included in the EIGR,
but the aim is to exponentially increase this number after project’s end to
boost the future exploitation of the EIGR.

The data are useful to groundwater scientists, practitioners and policy makers
performing activities for research organisations, water body authorities,
water companies, ONGs, public authorities at national and European level.

#  **3\. DATA MANAGEMENT POLICY**

In compliance with the EU’s guidelines regarding the DMP (European Commission,
2016), this document should address for each data set collected, processed
and/or generated in the project the following elements:

  1. Data set reference and name 

  

  2. Data set description 

  

  3. Standards and metadata 

  

  4. Data sharing 

  

  5. Archiving and preservation 

  

  

For each data set, the consortium developed a number of strategies that were
followed during the project and are to be followed after its closure in order
to address the above elements.

In this section, we provide a detailed description of these elements for every
data set collected.

**4\. EUROPEAN INVENTORY ON GROUNDWATER RESEARCH AND KNOWLEDGE** _1\. Data set
reference and name_

DS1. European Inventory on Groundwater Research and knowledge

#  2\. Data set description

Nature: The datasets included in the EIGR are metadata referring to scientific
and other kind of publications on groundwater. The EIGR allows for the upload
of geographical and non geographical datasets. The resources may be referred
to a territory or not depending on the nature of the resource uploaded.

Scale: concerning the spatial dimension, the inventory concerns datasets
originated from European authors or institutions and/or about groundwater
issues in European Countries. Europe is here intended as geographical area,
and includes besides EU member states Ukraine, Switzerland and Serbia.
Nonetheless, the inventory is suitable to be used on much wider scales.

Concerning the temporal scale, the data sets uploaded to the EIGR ranges from
2000 to 2017, a limitation exclusively handled during the project for purposes
connected with the execution of project tasks. After project end this interval
can be extended.

Target groups: the Hydrogeological community as well as any linked discipline
in order to be able to find, analyse and register research projects, research
outcomes or knowledge sources in this domain. This includes researchers,
practitioners, managers, interest groups, policy makers.

_3\. Standards and metadata_

The EIGR is based on ISO 19139.

#  4\. Making data findable, including provisions for metadata

The EIGR handles the FAIR principles, amongst which the promotion of the
discoverability of data by providing metadata on groundwater research and
knowledge including so-called grey literature. The metadata include references
to all kinds of standard identification mechanism and where available
persistent and unique identifiers such as Digital Object Identifiers are
included.

Keywords have been identified and placed in the framework of an innovative
classification system, extensively described in WP1 deliverables: the
Harmonised Terminology and Methodology for classification and reporting
hydrogeology related research in Europe (HRC-SYS). It resulted to highly
facilitate search and analysis of data records.

Standards for metadata creation have been defined to assure the proper
exploitation by users of the classification system and inventory’s potential.
They are laid down in a user guide that can be found at the KINDRA website
(http://kindraproject.eu/eigr/).

#  5\. Data access, distribution and sharing

The EIGR is accessible from the KINDRA website at  _http://kindraproject.eu/_
o  r directly on the url
_http://kindra.kindraproject.eu/geonetwork/srv/eng/main.home_ .

The EIGR has three types of users:

Administrators: able to see, analyse and modify all uploaded metadata sets as
well as the technical configuration of the platform

Registered users: able to upload metadata sets and to see and analyse metadata
sets Everybody: able to see and analyse metadata sets.

The EIGR is freely accessible for users as far as search and analysis
activities concern, without any need for registration or login.

For the registration of new data sets, user credentials can be requested. They
comprise a user name and a password, randomly generated. Registered users have
access to edit the meta data they have supplied themselves.

Copyright issues are not at stake as the EIGR only contains metadata on
published documents, not the documents itself.

Data sharing is possible, but limitations are to be considered due to the
customization of the scheme to the KINDRA Hydrogeological Research
Classification System (HRC-SYS), thus including information that is exclusive
to this KINDRA Classification System.

Data-harvesting possibilities are to be explored in the future to allow for a
more easy and quicker upload of datasets from other databases.

Integration and reuse: Asides from possible missing data due to differences in
the fields included because of the features concerned by the customization of
the metadata schema, the EIGR can be integrated or reused with similar GN
catalogues. No licences are foreseen and no data embargo is applied to permit
the widest reuse possible. All data produced and/or used in the project are
useable by third parties taking into consideration that it concerns metadata
so no proprietory issues are involved.

Quality assurance was performed during the project by a selected group of
experts and this activity will be assured for 2018 by Sapienza University.
After 2018, a more stable institutional frame work for EIGR exploitation
should be set up to take over this kind of tasks.

Possibilities for integration with other data sets and interoperability : to
facilitate interoperability, the EIGR is based on Geonetwork and compatible
with other Geonetwork or similar catalogues which follow the ISO 19139 scheme.
A thesaurus has been delivered based on 284 keywords and URL to the most
appropriate definition in various resources, amongst which especially Gemet.
This allows to easily link the groundwater thesaurus developed in the project
to other existing thesaurus.

#  6\. Data management, archiving and preservation

The EIGR has been archived and preserved during the KINDRA project by Agencia
de Medio Ambiente y Agua de Andalucía on a server hired by La Palma Research
Center. The inventory will be transferred after the project's closure to a
server of University of Rome La Sapienza that has become available for this
purpose. The transfer is previewed for April 2018\.

University of Rome La Sapienza will assure its accessibility and preservation
for the forthcoming years, until a definitive allocation of the EIGR has been
found and realised in accordance with bodies that expressed their interest and
are currently assessing the technical, administrative and financial modalities
(see Deliverable 5.2).

#  7\. Allocation of resources

The EIGR is designed according to the FAIR principles, for which no additional
resources are needed. For the long term preservation and up-scaling of the
EIGR to a widely usable tool additional resources are needed that have been
described – as far as so far known – in the Exploitation Plan (D5.2) and will
be further assessed during 2018.

#  8\. Personnel data management

The personal data of registered users are stored and processed in compliance
with the General Data Protection Regulation (GDPR Regulation (EU) 2016/679).
These data concern: First name, Last name, E-mail Profession,
Institution/Company, Country.

Users give explicit permission to data storage and processing by a
registration form (informed consent), in which they also indicate if they
agree their data to be used for the following purposes:

  * allow the administrator of the EIGR to contact me in case any correction to the by me uploaded records result necessary (mandatory) 

  

  * allow the administrator of the EIGR, or whom by him delegated, to ask my collaboration in user satisfaction and requirements inquiries, in order to gather knowledge for the improvement of the EIGR (mandatory) 

  

  * make and publish statistical evaluations on the profession, the type of institutions and the countries of EIGR editors, to improve the inventory's quality and promote its use (mandatory) 

  

  * send me information on events or opportunities concerning hydrogeology in Europe (facultative) 

  

Responsible for data storage and processing during KINDRA implementation is
Van Leijen Srl, Via Emilio Lami n° 7, Rome, Italy. The appointed Data
Protection Officer and Controller is Gertruud van Leijen.

Data processing can be outsourced by Van Leijen Srl to other entities that
will be bound to the GDPR, the conditions established by the Controller and
the given consent.

No data will be used or shared for any other purpose than those for which here
above has been given explicit consent. Registered users are entitled to ask
access, correction or deletion of their data to the Data Protection Officer at
_reg@kindraproject.eu_ .

KINDRA reserves the right to cancel records that were inserted by editors that
have asked and obtained the cancellation of their personal data.

After the closure of the KINDRA project, the appointed Data Protection Officer
will remain in charge as long as needed during the transition period until a
definitive allocation of the EIGR has been found.

**5\. PUBLIC DOCUMENTS GENERATED DURING THE PROJECT** _1\. Data set reference
and name_

DS2. Public documents generated during the project

#  2\. Data set description

Nature: the data set concerns publications developed within the KINDRA project
as a result of activities performed, comprising: presentations and posters
presented at conferences; publishable deliverables including reports on the
results of technical activities, reports on workshops and conferences,
outreach materials like brochures, Did you know, short video's and
infografics; news items and pictures of KINDRA events.

Scale: geographically the materials are not limited although most of them are
referred to European groundwater issues. Concerning the temporal dimension,
all materials have been prepared and delivered between 1st of January 2015 and
31th of March 2018, during the duration of the KINDRA project. After the
KINDRA project's closure, additional news may be published referred to after-
project activities.

Target groups: the materials are differentiated to correspond to the needs of
different target groups. We refer to the Communication and Dissemination Plan
(D4.2).

Firstly, the Hydrogeological community is targeted, including researchers,
managers, interest groups, policy makers, more precisely:

  1. Representatives of European/international interest groups and bodies such as the European Innovation Partnership on Water (EIP), Cluster of ICT and water management projects (ICT4water), 

  

  

CIS Working Group on Groundwater (CIS WG-C), Water supply and sanitation
Technology Platform

(WssTP), European science-policy portal for water related research and
innovation (WISE+RTD) and

Global Water Partnership (GWP);

  2. Researchers and academic staff: main focus will be put on professional hydrogeologists, hydrologists, geologists and the members of the wider “Water Research Community of Europe”; 

  

  3. National member associations representing industry and agriculture: organisations using research results generated by EU and national research activities related to water in particular hydrogeology 

  

  

(e.g national water work companies, members of EurEAU etc.);

  4. Environmental NGOs dealing with the management and improvement of the water environment and/or directly active at safeguarding water and groundwater resources at a European and national level such as the European Water Association (EWA); 

  

  5. Public bodies (including funding agencies and financiers such as national research councils), all those organisations who may influence policy support and implementation of water directives at a national level such as ministries in charge, relevant regional directorates and water boards etc. 

  

  

Secondly, the general public is target, with a particular focus on young
people, to make groundwater and EU funding visible.

Integration and reuse: the published data is freely accessible. In particular
the outreach material developed in the series "Did you know" (2 brochures in
different languages, an infografic and a video) are encouraged for reuse by
schools, in the framework of Researcher Nights and any other educational
context where groundwater issues could be promoted.

All materials acknowledge the EU funding and feature the EU emblem and the
KINDRA logo.

Moreover, a disclaimer is comprised where possible saying that the publication
reflects only the author's view and that the Agency is not responsible for any
use that may be made of the information it contains.

_3\. Standards and metadata_

pdf, PPT, Jpeg, .mov, .mp4 and AVI

#  4\. Data access, distribution, sharing and findability

The data set is freely accessible from the KINDRA website at
_http://kindraproject.eu/_ .

All materials in pdf are downloadable under the dedicated tab "downloads".

Use of the data is free of charge, but the acknowledgement to the KINDRA
project and the EU funding is mandatory.

Publications in journals and conference books are also accessible on the
webpages of the concerned editors. Peer-reviewed publications are findable by
Digital Object Identifiers and deposited in public repositories.

#  5\. Archiving and preservation

During the project, the website is managed by La Palma Research Centre at it's
system administrator`s server. After the project's closure, within January
2019, it will be migrated to a server of University of Rome La Sapienza and
managed by the Department of Environmental Science under the responsability of
Prof. Petitta.

**6\. DATA FOR INTERNAL COMMUNICATION AND INFORMATION EXCHANGE** _1\. Data set
reference and name_

DS1. Data for internal communication and information exchange

#  2\. Data set description

Nature: the data set contains a wide variety of documents useful to
collaboratively perform the project works, like: Grant Agreement and
Partnership Agreement, partner contact list, templates, Quality assurance
plan, (draft) deliverables, agenda's of meetings, (draft) minutes of meetings,
PPTs used in meetings, publications and PPTs and posters shown at conferences,
pictures, guidelines, data sources used for tasks, etc.

Target groups: the data set is only for internal use by the project partners.

The data set is in principle not intended for integration with other data sets
and reuse. Publishable parts of the data set are reused in the data set
"public documents generated during the project" (see below).

_3\. Standards and metadata_

Pdf, Word, PPT, JPEG, Excel.

#  4\. Data access, distribution and sharing

The modalities for data access and sharing have been laid down in the Quality
Assurance Plan (D5.1). The partnership uses a file repository hosted on
_drive.google.com/KINDRA_ , for internal communication and sharing of
documents. It is accessible only after permission granted by Peter van der
Keur (GEUS). All participants in the KINDRA project can be granted access:
staff of project members to the full repository, JPE members and European
Commission Review Panel and Project Officer to dedicated folders.

Data and documents are stored in an operational folder structure on
Drive/KINDRA/ and organized according to work packages, tasks, meetings,
official, references, deliverables and other relevant folders which can be
created on the go. Documents are stored and can be edited online in folders
which has the advantage of having one current document rather than circulating
various versions of documents which is time consuming and prone to error. A
short document on how to create and use documents and data on Drive/KINDRA/ is
provided on the repository.

For documents that are subject to collaborative work and/or review, like
deliverables, table of contents, minutes, etc., the agreed working procedure
is as follows:

The document coordinator (prime author) uploads the draft document on the file
repository. Participants can insert their comments and corrections directly
online using the "suggestion mode" (so that changes can be detected and
inspected by others in the same way as MS Word change tracker). The document
coordinator will then approve/cancel/comment the suggestions. A new
consolidated version can then be uploaded by the document coordinator as a vB
(vC, vD etc), leaving earlier versions available as archives to permit to
track the origin of changes later, if needed.

The partners contact list is not shared on the database for privacy concerns,
and is shared only by email.

#  5\. Archiving and preservation

The Google Drive repository has been adopted for its practical features,
acknowledging potential risk for unauthorized access if standard procedures
are not followed. This risk is considered small under appropriate

and careful management and acceptable in view of the fact that KINDRA does not
produce knowledge subject to property protection requirements.

Therefore, participants are also reminded not to share personal data on the
file repository and the partners data list is therefore shared only per email
distribution.

A back up of the repository is made weekly by Peter van der Keur.

The Coordinator conserves on its employee’s computer a full copy of all the
relevant documentation which will be kept at least until 5 years after project
closure.

#  **7\. CONCLUSION**

The purpose of this document was to provide the plan for managing the data
generated and collected during the project: the Data Management Plan.
Specifically, the DMP described the data management life cycle for all
datasets to be collected, processed and/or generated by the KINDRA project. It
covered:

  * the handling of data during and after the project 

  

  * what data was collected, processed or generated; 

  

  * what methodology and standards were and are applied;  whether data have or will be shared/made open and how; 

  

  * how data are and will be curated and preserved. 

  

The DMP currently involves 3 data sets. All data sets except one are openly
provided to the public on Web servers. Most of the data sets are published as
linked data using RDF and the RDF Data Cube vocabulary /Geonetwork while the
rest of them are published as CSV, Pdf, .mov, .mp4 and AVI and other formats.

After the project's closure, the public datasets DS1 and DS2 will be preserved
on a server owned and managed by University of Rome La Sapienza to assure
their preservation and accessibility. In the framework of the exploitation
activities foreseen, DS1 is expected to be migrated after 2018 to a definitive
host organisation that is currently being identified. On that occasion, the
DMP will be revised and the part relative to DS1 handled by the new host
organisation.