2.2 Making data openly accessible:

  * Specify which data will be made openly available? If some data is kept closed provide rationale for doing so 

  

  * Specify how the data will be made available 

  

  * Specify what methods or software tools are needed to access the data? Is documentation about the software needed to access the data included? Is it possible to include the relevant software (e.g. in open source code)? 

  

  * Specify where the data and associated metadata, documentation and code are deposited 

  

  * Specify how access will be provided in case there are any restrictions 

  

Where possible data will be made available subject to Ethics and participant
agreement. However, the personally-identifiable nature of the data collected
within AMBER means that in most instances it would be difficult to release
collected data. Where data is made available we will do so using the Kent
Academic Repository (KAR).

Prior to release, a requesting party will need to contact the Project
Coordinator describing their intended use of a dataset. The Project
Coordinator will send a terms and conditions document for them to sign and
return. Upon return, the dataset will be released. Documentation (and, if
available for distribution, software) will be included with the release of the
data.

2.3 Making data interoperable:

  * Assess the interoperability of your data. Specify what data and metadata vocabularies, standards or methodologies you will follow to facilitate interoperability. 

  

  * Specify whether you will be using standard vocabulary for all data types present in your data set, to allow inter-disciplinary interoperability? If not, will you provide mapping to more commonly used ontologies? 

  

As stated, we will adhere to ISO/IEC data interchange formats (19794-X) for
the storage of sample and meta data. This will ensure proven interoperability
within the biometrics community.

2.4 Increase data re-use (through clarifying licenses):

  * Specify how the data will be licenced to permit the widest reuse possible 

  

  * Specify when the data will be made available for re-use. If applicable, specify why and for what period a data embargo is needed 

  

  * Specify whether the data produced and/or used in the project is useable by third parties, in particular after the end of the project? If the re-use of some data is restricted, explain why 

  

  * Describe data quality assurance processes 

  

  * Specify the length of time for which the data will remain re-usable 

  

Due to the sensitive nature of the data they will only be available on
application and their use will be restricted to the research use of the
licensee and colleagues on a need-to-know basis. This non-commercial licence
is renewable after 2 years, data may not be copied or distributed and must be
referenced if used in publications. These arrangements will be formalised in a
User Access Management licence which describes in detail the permitted use of
the data.

#  ALLOCATION OF RESOURCES

Explain the allocation of resources, addressing the following issues:

  * Estimate the costs for making your data FAIR. Describe how you intend to cover these costs 

  

  * Clearly identify responsibilities for data management in your project  Describe costs and potential value of long term preservation 

  

Data will be stored at the coordinator's (University of Kent) repository, KAR,
and will be kept for 5 years after the end of the project. Where requested,
data will be kept for 2 more years. KAR is managed and supported by a team of
experts and is free of charge.

#  DATA SECURITY

Address data recovery as well as secure storage and transfer of sensitive data

Data will stored in Kent Academic Repostiory (KAR) which is managed and
supported by a team of experts at the University of Kent and subject to the
university's data security measures and backup policies.

Transfer of data is via a Zip process of distribution.

Encryption of sensitive data using shared-key methods.

Password distributed separately.

#  ETHICAL ASPECTS

To be covered in the context of the ethics review, ethics section of DoA and
ethics deliverables. Include references and related technical aspects if not
covered by the former

All our work is subject to ethical approval (locally, via an Independent
Ethics Advisor and the EC

REA). Prior to data collection participants will agree to the terms and
conditions outlined in a Participant Information and Consent Form.

#  OTHER

Refer to other national/funder/sectorial/departmental procedures for data
management that you are using (if any)

None