#  INTRODUCTION

The purpose of the DMP is to provide an overview of the main elements of the
data management policy that will be used by the Consortium with regard to the
project research data. The DMP is not a fixed document but will evolve during
the lifespan of the project.

The DMP covers the complete research data life cycle. It describes the types
of research data that will be collected, processed or generated during the
project, how the research data will be preserved and what parts of the
datasets will be shared or kept confidential.

This document is the second version of the DMP, delivered in Month 13 of the
project. It includes an overview of the datasets to be produced by the
project, and the specific conditions that are attached to them. The next
versions of the DMP will be updated in Month 24 (D7.7) and Month 36 (D7.8)
respectively as the project progresses.

This Data Management Plan describes the **A-LEAF** strategy and practices
regarding the provision of Open Access to scientific publications,
dissemination and outreach activities, public deliverables and research
datasets that will be produced.

Categories of outputs that **A-LEAF** will give Open Access (free of charge)
and will be agreed upon and approved by the Exploitation and Dissemination
Committee (EDC) include:

  * Scientific publications (peer-reviewed articles, conference proceedings, workshops) 

  

  * Dissemination and Outreach material 

  

  * Deliverables (public) 

  

  
<table>  
<tr>  
<th>

**A-LEAF public deliverables**

</th>  
<th>

**Month**

</th> </tr>  
<tr>  
<td>

Kick off meeting agenda

</td>  
<td>

1

</td> </tr>  
<tr>  
<td>

Project Management Book

</td>  
<td>

3

</td> </tr>  
<tr>  
<td>

Project Report 1(Public version)

</td>  
<td>

16

</td> </tr>  
<tr>  
<td>

Project Report 2 (Public version)

</td>  
<td>

32

</td> </tr>  
<tr>  
<td>

Final Report

</td>  
<td>

50

</td> </tr>  
<tr>  
<td>

A-LEAF DMP (and updates)

</td>  
<td>

2, 12, 24, 36

</td> </tr>  
<tr>  
<td>

Web-page and logo

</td>  
<td>

2

</td> </tr>  
<tr>  
<td>

A-LEAF Dissemination and Exploitation Plan (and updates)

</td>  
<td>

3, 12, 24, 36

</td> </tr>  
<tr>  
<td>

A-LEAF Communication and Outreach Plan (and updates)

</td>  
<td>

4, 12, 24, 36

</td> </tr> </table>

  * Research Data 

  

  * Computational Data 

  

Any dissemination data linked to exploitable results will not be put into the
open domain if they compromise its commercialisation prospects or have
inadequate protection.

1.1. **A-LEAF** strategy and practices

The decision to be taken by the project on how to publish its documents and
data sets will come after the more general decision on whether to go for an
academic publication directly or to seek first protection by registering the
developed Intellectual Property (IP). Open Access must be granted to all
scientific publications resulting from Horizon 2020 actions. This will be done
in accordance with the Guidelines on Open Access to Scientific Publications
and Research Data in Horizon 2020 (15 February 2016) [1].

_**Concerning publications** _ , the consortium will provide open access
following the ‘Gold’ model: an article is immediately released in Open Access
mode by the scientific publisher. A copy of the publication will be deposited
in a public repository, OpenAIRE and ZENODO or those provided by the host
institutions, and available for downloading from the **A-LEAF** webpage. The
associated costs are covered by the author/s of the publication as agreed in
the dissemination and exploitation plan (eligible costs in Horizon 2020
projects).

_**Concerning research data** _ , the main obligations of participating in the
Open Research Data Pilot are:

  1. To make it possible for third parties to _access_ , _mine_ , _exploit_ , _reproduce_ and _disseminate_ \- free of charge for any user - the following: 

    1. the published data, including associated metadata, needed to validate the results presented in scientific publications, as soon as possible 

  

    2. other data, including raw data and associated metadata, as specified and within the deadlines laid down in the data management plan; and 

  
  

  

  2. To provide information about _tools_ and _instruments_ at the disposal of the beneficiaries and necessary for validating the results. 

  

  

**A-LEAF** follows the Guidelines on Data Management in Horizon 2020 (15
February 2016)

[2].

The consortium has chosen ZENODO [3] as the central scientific publication and
data repository for the project outcomes. This repository has been designed to
help researchers based at institutions of all sizes to share results in a wide
variety of formats across all fields of science. The online repository has
been created through the European Commission’s  OpenAIREplus  project and is
hosted at CERN.

ZENODO enables users to:

  * easily share the long tail of small data sets in a wide variety of formats, including text, spreadsheets, audio, video, and images across all fields of science 

  

  * display and curate research results, get credited by making the research results citable, and integrate them into existing reporting lines to funding agencies like the European Commission 

  

  * easily access and reuse shared research results 

  

  * define the different licenses and access levels that will be provided 

  

Furthermore, ZENODO assigns a Digital Object Identifier (DOI) to all publicly
available uploads, in order to make content easily and uniquely citable.

#  SCIENTIFIC PUBLICATIONS

2.1 Dataset Description

As described in the DoA (Description of Action), the consortium will produce a
number of publications in journals with the highest impact in
multidisciplinary science. As mentioned above, publications will follow the
“Gold Open Access” policy. The Open Access publications will be available for
downloading from the **A-LEAF** webpage (  _www.a-leaf.eu_ )  and also stored
in the ZENODO/OpenAIRE repository.

2.2 Data sharing

The Exploitation and Dissemination Committee (EDC) will be responsible for
monitoring and identifying the most relevant outcomes of the **A-LEAF**
project to be protected. Thus, the EDC (as described in the Dissemination and
Exploitation plan) will also decide whether results arising from the
**A-LEAF** project can pursue peer-review publication.

The publications will be stored at least in the following sites:

  * The ZENODO repository 

  

  * The **A-LEAF** website 

  

  * OpenAIRE 

    3. DOI 

  
  

  

The DOI (Digital Object Identifier) uniquely identifies a document. This
identifier will be assigned by the publisher in the case of publications.

  4. Archiving and preservation 

  

  

Open Access, through the **A-LEAF** public website, will be maintained for at
least 3 years after the project completion.

Items deposited in ZENODO, including all the scientific publications, will be
archived and retained for the lifetime of the repository, which is currently
the lifetime of the host laboratory CERN (at least for the next 20 years).

#  DISSEMINATION / OUTREACH MATERIAL

3.1 Dataset Description

The dissemination and outreach material refers to the following items:

  * Conferences: all academic partners of **A-LEAF** will attend the most relevant conferences and promote the results of the project through oral talks and/or posters. 

  

  * Workshops: two workshops will be organized in M24 and M48 to promote awareness of the **A-LEAF** objectives and results (data produced: presentations and posters). 

  

  * Dissemination material: flyers, videos, public presentations, **A-LEAF** newsletter, press releases, tutorials, etc. 

  

  * Communication material: website, social media, press desk, audiovisual material. Outreach activities for project’s promotion to the general public. 

    2. Data sharing 

  
  

  

All the dissemination and communication material will be available (during and
after the project) on the **A-LEAF** website and ZENODO.

  3. Archiving and preservation 

  

  

Open Access, through the **A-LEAF** public website, will be maintained for at
least 3 years after the project completion. All the public dissemination and
outreach material will be archived and preserved on ZENODO and will be
retained for the lifetime of the repository.

#  PUBLIC DELIVERABLES

4.1 Dataset Description

The documents associated to all the public deliverables defined in the Grant
Agreement, will be accessible through open access mode. The present document,
the **A-LEAF** Data Management Plan update, is one of the public deliverables
that after submission to the European Commission will be immediately released
in open access mode in the **A-LEAF** webpage, CORDIS website and ZENODO.  
  
<table>  
<tr>  
<th>

**A-LEAF public deliverables**

</th> </tr>  
<tr>  
<td>

Kick off meeting agenda

</td> </tr>  
<tr>  
<td>

Project Management Book

</td> </tr>  
<tr>  
<td>

Project Report 1 (public version)

</td> </tr>  
<tr>  
<td>

Project Report 2 (public version)

</td> </tr>  
<tr>  
<td>

Final Report

</td> </tr>  
<tr>  
<td>

A-LEAF DMP (and updates)

</td> </tr>  
<tr>  
<td>

Web-page and logo

</td> </tr>  
<tr>  
<td>

A-LEAF Dissemination and Exploitation Plan (and updates)

</td> </tr>  
<tr>  
<td>

A-LEAF Communication and Outreach Plan (and updates)

</td> </tr> </table>

All other deliverables, marked as confidential in the Grant Agreement, will be
only accessible for the members of the consortium and the Commission services.
These will be stored in the **ALEAF** intranet with restricted access to the
consortium members. The Project Coordinator will also store a copy of the
confidential deliverables.

4.2 Data sharing

Open Access to **A-LEAF** public deliverables will be achieved by depositing
the data into an online repository. The public deliverables will be stored in
one or more of the following locations:

  * The **A-LEAF** website, after approval by the Project Advisory Board (PAB) (if the document is subsequently updated, the original version will be replaced by the latest version) 

  

  * The CORDIS website, will host all public deliverables as submitted to the European Commission. The **A-LEAF** page on CORDIS is: 

  

_http://cordis.europa.eu/project/rcn/206200_en.html_

  * ZENODO repository 

  

4.3 Archiving and preservation

Open Access, through the **A-LEAF** public website will be maintained for at
least 3 years after the project completion.

All public deliverables will be archived and preserved on ZENODO and will be
retained for the lifetime of the repository.

#  RESEARCH DATA

5.1 Dataset Description

Besides the open access to the data described in the previous sections, the
Open Research Data Pilot also applies to two types of data:

  * The data, including metadata, needed to validate the results presented in scientific publications (underlying data). 

  

  * Other data, including associated metadata. The PAB will be able to choose which data (besides the data associated to publications) they make available in open access mode. 

  

All data collected and/or generated will be stored according to the following
format:

##  **A-LEAF_WPX_TaskX.Y/Title_Institution_Date**

Should the data cannot be directly linked or associated to a specific Work
Package and/or task, a self-explanatory title for the data will be used
according to the following format:

##  **A-LEAF_Title_Institution_Date**

When the data is collected in a public deliverable this other format may also
be used:

_**D.X.Y A-LEAF_ Title of the Deliverable** _

#  COMPUTATIONAL DATA

The computational data outcome of the simulations will be stored following the
same procedure as before at the local nodes of ioChem-BD.org that allows the
generation of DOIs for the particular datasets from the calculations and
ensures its reproducibility.

#  RESPONSIBILITY FOR THE IMPLEMENTATION OF THE DMP

The consortium will make a selection of relevant information, disregarding
that not being relevant for the validation of the published results.
Furthermore, following the procedure described in section 2.2, the data
generated will be carefully analysed before giving open access to it in order
to be aligned with the exploitation policy described in the Dissemination and
Exploitation Plan (D7.3).

Therefore, data sharing in open access mode can be restricted as a legitimate
reason to protect results expected to be commercially or industrially
exploited. Approaches to limit such restrictions will include agreeing on a
limited embargo period or publishing selected (nonconfidential) data.

The selected research data and/or data with an embargo period, produced in
**A-LEAF** will be deposited into an online research data repository (ZENODO)
and shared in open access mode.

Each partner of the consortium will be responsible for the storage and backup
of the data produced in their respective host institutions. Furthermore, each
partner is responsible for uploading all the research data produced during the
project to the **A-LEAF** intranet (restricted to the members of the
consortium) or for sending it to the coordinator, who will inform the rest of
the consortium once it is uploaded. The coordinator will be responsible for
collecting all the public data and uploading it in the **A-LEAF** public
website and ZENODO.