#  Introduction

This document, _D1.3 – Data Management Plan (DMP)_ is a deliverable of the
TANDEM project, which is funded by the European Union’s Horizon 2020 Programme
under Grant Agreement #654206. TANDEM aims at supporting dialogue between the
EU and African Research and Education Networks, with special attention to
Western and Central Africa, which at e-Infrastructure level is coordinated by
the Western and Central African Research and Education Network (WACREN). The
scope of the project is to promote cooperation by exploiting the
interconnection between the European research and education network (GEANT)
and the established African regional networks.

Research data is as important as the publications they support. Hence the
importance for TANDEM PROJECT to define a data management policy.

This document introduces the first version of the project Data Management Plan
(DMP).

The TANDEM PROJECT DMP primarily lists the different datasets that will be
produced by the project, the main exploitation perspectives for each of those
datasets, and the major management principles the project will implement to
handle those datasets.

The purpose of the DMP is to provide an analysis of the main elements of the
data management policy that will be used by the consortium with regard to all
the datasets that will be generated by the project.

The DMP is not a fixed document, on the contrary it will have to evolve during
the lifespan of the project. This first version of the DMP includes an
overview of the datasets to be produced by the project, and the specific
conditions that are attached to them. The next version of the DMP will get
into more detail and describe the practical data management procedures
implemented by the TANDEM PROJECT. The data management plan will cover all the
data life cycle.

_Figure 1: Steps in the data life cycle. Source: From University of Virginia
Library, Research Data Services_

#  Data set reference and name  
  
<table>  
<tr>  
<th>

</th>  
<th>

RESPONSIBILITY FOR THE DATA

</th> </tr>  
<tr>  
<td>

Person in charge of the data during the project :

</td>  
<td>

Damien Alline _damien.alline@ird.fr_

Institut de Recherche pour le Développement (France)

</td> </tr> </table>

#  Data set description

All TANDEM PROJECT partners have identified the dataset that will be produced
during the different phases of the project. The list is provided below, while
the nature and details for each dataset are given in the subsequent sections.

This list is indicative and allows estimating the data that TANDEM PROJECT
will produce – it may be adapted (addition/removal of datasets) in the next
versions of the DMP to take into consideration the project developments.  
  
<table>  
<tr>  
<th>

**#**

</th>  
<th>

Dataset (DS) name

</th>  
<th>

Responsible partner

</th>  
<th>

Related WP(s)

</th> </tr>  
<tr>  
<td>

1

</td>  
<td>

DS1_Subscribers_WACREN_Collaborative_platform

</td>  
<td>

WACREN

</td>  
<td>

4

</td> </tr>  
<tr>  
<td>

2

</td>  
<td>

DS2_Tandem_Newsletter_Subscribers

</td>  
<td>

SIGMA

</td>  
<td>

5

</td> </tr>  
<tr>  
<td>

3

</td>  
<td>

DS3 _Tandem-Survey

</td>  
<td>

BRUNEL

</td>  
<td>

3

</td> </tr>  
<tr>  
<td>

4

</td>  
<td>

DS4_End_users_mailing_list

</td>  
<td>

WACREN

</td>  
<td>

3

</td> </tr>  
<tr>  
<td>

5

</td>  
<td>

DS5 Project Deliverables

</td>  
<td>

IRD

</td>  
<td>

1

</td> </tr> </table>

#  General principles

##  Participation in the Pilot on Open Research Data

The TANDEM PROJECT participates in the Pilot on Open Research Data launched by
the European Commission along with the Horizon 2020 programme. The consortium
strongly believes in the concepts of open science, and in the benefits that
the European innovation ecosystem and economy can draw from allowing reusing
data at a larger scale. Therefore, all data produced by the project can
potentially be published with open access – though this objective will
obviously need to be balanced with the other principles described below.

##  IPR management and Security

Project partners obviously have Intellectual Property Rights (IPR) on their
technologies and data, on which their economic sustainability relies. As a
legitimate result, the TANDEM PROJECT consortium will have to protect these
data and consult the concerned partner(s) before publishing data.

Another effect of IPR management is that – with the data collected through
TANDEM PROJECT being of high value – all measures should be taken to prevent
them to leak or being hacked. This is another key aspect of TANDEM PROJECT
data management. Hence, all data repositories used by the project will include
a secure protection of sensitive data.

An holistic security approach will be undertaken to protect the 3 mains
pillars of information security: confidentiality, integrity, and availability.
The security approach will consist of a methodical assessment of security
risks followed by an impact analysis. This analysis will be performed on the
personal information and data processed by the proposed system, their flows
and any risk associated to their processing.

##  Personal Data Protection

For some of the activities to be carried out by the project, it may be
necessary to collect basic personal data (e.g. full name, contact details,
background), even though the project will avoid collecting such data unless
deemed necessary.

Such data will be protected in compliance with the EU's Data Protection
Directive 95/46/EC  1  aiming at protecting personal data. National
legislations applicable to the project will also be strictly followed, such as
the Italian Personal Data Protection Code  2  .  [The industrial pilot sites
will also implement health and safety management standards (BS OHSAS
18001:2007)].

All data collected by the project will be done after giving data subjects full
details on the experiments to be conducted, and after obtaining signed
informed consent forms.

#  Data Management Plan

##  DATASET 1:  
  
<table>  
<tr>  
<th>

DS1_Subscribers_WACREN_Collaborative_platform

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

This dataset contains the posts and the contact details of all subscribers to
the WACREN collaborative platform

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

The WACREN collaborative platform is available at this URL:

community.wacren.net

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

WACREN

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

WACREN

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

WACREN

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

WACREN

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP4, T 4.1

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

This dataset can be imported from, and exported to a CSV, TXT or Excel file.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

This dataset is the results of a collaborative work between NREN End Users
communities

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level : confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

Posts and contact details are available only to the members of the communities
registered on the WACREN collaborative platform

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Personal data protection: are they personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

Users have control over the visibility of their personal data

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): where? For how long?

</td>  
<td>

The dataset will be preserved in WACREN infrastructure.

</td> </tr> </table>

##  DATASET 2:  
  
<table>  
<tr>  
<th>

DS2_Tandem_Newsletter_Subscribers

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Mailing list containing email addresses and names of all subscribers to the
Tandem’s newsletter

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

This dataset is automatically generated when visitors sign up to the
newsletter form available on the project website.

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

SIGMA

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

SIGMA

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

SIGMA

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

SIGMA

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP5, Task 5.1

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

This dataset can be imported from, and exported to a CSV, TXT or Excel file.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

The mailing list will be used for disseminating the project newsletter to a
targeted audience. An analysis of newsletter subscribers may be performed in
order to assess and improve the overall visibility of the project

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level : confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

As it implies personal data, the access to the dataset is restricted to TANDEM
consortium.

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Personal data protection: are they personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

The mailing list contains personal data (names and email addresses of
newsletter subscribers). People interested in the project voluntarily
register, through the project website, to receive the project newsletter. They
can unsubscribe at any time.

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): where? For how long?

</td>  
<td>

The dataset will be preserved in SIGMA’s server.

</td> </tr> </table>

##  DATASET 3:  
  
<table>  
<tr>  
<th>

DS3 _Tandem-Survey

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Dataset containing answers of people who have participated in the Tandem
Survey

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

The survey is built using Limesurvey and is hosted at

http://wacren.net/surveys/index.php/survey/index/sid/8653 34/newtest/Y/lang/en

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

BRUNEL

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

BRUNEL

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

BRUNEL

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

BRUNEL

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP3, Task 3.2

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

This dataset can be imported from, and exported to a CSV, TXT or Excel file.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

This dataset will be used to produce an analytical report on the most
important NREN services expected by the End Users (Deliverable 3.2 of the
project)

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level : confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

As it implies personal data, the access to the dataset is restricted to TANDEM
consortium.

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Personal data protection: are they personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

The survey specifically asks if the participants are happy to share their
details. If so, they indicate this in the survey document and add their
details

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): where? For how long?

</td>  
<td>

The dataset will be preserved in WACREN infrastructure.

</td> </tr> </table>

##  DATASET 4:  
  
<table>  
<tr>  
<th>

DS4_End_users_mailing_list

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

This dataset contains the email addresses of all NREN End Users (researchers,
students, teachers) known by the TANDEM partners.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Archives of TANDEM partners

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

WACREN

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

WACREN

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

WACREN

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

WACREN

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP2, Task 2.1

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

This dataset can be imported from, and exported to a CSV, TXT or Excel file.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

This dataset is used to disseminate the information about the TANDEM survey

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level : confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

As it implies personal data, the access to the dataset is restricted to TANDEM
consortium.

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Personal data protection: are they personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): where? For how long?

</td>  
<td>

The dataset will be preserved in WACREN infrastructure.

</td> </tr> </table>

##  DATASET 5:  
  
<table>  
<tr>  
<th>

DS5 Project Deliverables

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

The deliverables of the project.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Generated by WP leaders.

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

IRD

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

IRD

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

IRD

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

EC

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP1, Task 1.2

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

This dataset is a combination of WORD/PDF documents.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

This dataset presents the outcomes of the project

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level : confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

This dataset does not contain confidential information. Therefore, access to
the dataset is public (except the financial information).

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Personal data protection: are they personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

The dataset contains personal data: names of people included in the attendee
list of the workshops.

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): where? For how long?

</td>  
<td>

SIGMA tool of the EC

</td> </tr> </table>

#  Timescale

**18**

#  Conclusion

This Data Management Plan provides an overview of the data that TANDEM PROJECT
will produce together with related challenges and constraints that need to be
taken into consideration.

The analysis contained in this report allows anticipating the procedures and
infrastructures to be implemented by TANDEM PROJECT to efficiently manage the
data it will produce.

Nearly all project partners will be owners or/and producers of data, which
implies specific responsibilities, described in this report.

The TANDEM PROJECT Data Management Plan will put a strong emphasis on the
appropriate collection – and publication should the data be published – of
metadata, storing all the information necessary for the optimal use and reuse
of those datasets.

Specific attention will be given to ensuring that the data made public breaks
neither partner IPR rules, nor regulations and good practices related to
personal data protection. For this latter point, systematic anonymization of
personal data will be made.

**19**