#  Responsibilities

The local coordinators will be responsible for the management of the research
data at their institutions throughout the life of the research project. Any
changes or issues related to the storage or sharing of data will be reported
to the project coordinator who is ultimately responsible for the data
management of the whole consortium.

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#  Storage

The storage will depend on the type of data and the needs for sharing and
access. All experimental files (e.g. unprocessed CCD imaging files, numerical
simulation data files) will be stored on the local servers/PCs attached to the
particular experimental set-up. The access to the data will be open only to
the individual researchers directly involved with the given experimental
work/simulations. All technical information and metadata (based on the
processed experimental files) will be stored on personal computers of the
relevant consortium members as well as on the dedicated data server
(University of Exeter network drive), which will be also used for the
consortium web site. The access and share of this data will be available to
all consortium members. The public access (via the website) will be available
for some of the data and regulated according to the existing consortium IP
protection and commercial confidentiality policies. The Project Coordinator
will delegate the responsibilities of maintaining and updating the data to one
of the Research associates, who will regularly report on the state and
modifications to the Website and the data.

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#  Backup

The backup of the raw experimental data files will be achieved according to
the existing regulations at the relevant institutions. For example, in Exeter
this will be done on daily basis via the centralised Backup Service. The local
coordinators will be responsible for providing the necessary actions and
monitoring the backup procedures throughout the life of the project. The
backup of the metadata on the consortium website will be carried out in the
same way as that for the experimental files at Exeter.

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#  Data type and formats

**Technical documentation/reports/publications** – will be produced using
standard editing word processors such as Word/Power Point/Excel. Where
necessary (for sharing or using in the website) the documents will be
converted into ‘.pdf’ files. Most images/diagrams/plots will be saved or
converted into standard formats such as

‘.jpeg’,’.tiff’ or ‘.bmp’.

**Experimental data** – will be produced as part of the experimental work or
numerical simulations. The format of the data will depend on the particular
process/experimental setup that will be used to record the information. For
example, in imaging experiments the files will be saved as files appropriate
for the given CCD camera, but later transformed into movies with the standard
file formats, such as ‘.mp4’,’.avi’. Numerical Simulation and other
experimental work will produce standard ASCII type data, saved with
appropriate extensions, such as ‘.dat’ or ‘.txt’ as being typically used for
the given instrument/simulation model.

Data from each experiment will be stored in a separate folder containing a
text file detailing experimental details, file names of the raw data, imaging
parameters used (i.e. optical setup, excitation intensities, scan speeds, etc)
and where appropriate, validatory analytical data sets. This will allow future
users of the data to access and comprehend the raw files.

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#  Data sharing

Publication of peer-reviewed outputs will take place as soon as possible,
during the course of the research project or within 12 months of the end of
the funding period. Publications will be in accordance with the University of
Exeter’s Open Access policy and where possible made openly available via the
Gold (pay-to-publish) route, or otherwise via the Green (institutional
repository-ERIC,
https://as.exeter.ac.uk/library/resources/researchoutputrepositoryeric/repositorypolicy/
) route or similar schemes available at the partner institutions.Re-use of raw
data will be facilitated by making this available upon request alongside the
relevant contextual information.The host institution will raise awareness of
the data available through the conferences and workshops highlighted in the
case for support.

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#  Proprietary data

Potential commercial exploitation of the techniques and materials developed
during the project will be fully explored through the Exeter University’s
Research & Knowledge Transfer department. All data will be made freely
available unless this department advises that, due to the proprietary nature
of the data, it should be withheld from the public domain.

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