#  Executive Summary

This document is a deliverable of the Net4Society5 project, which is funded by
the European Union’s Framework Programme for Research and Innovation, Horizon
2020, under Grant Agreement # 838335.

This data management describes the data which will be used by the project, in
particular how this data will be collected, the activities for which it will
be utilized, and how and where this data will be stored. Subsequent versions
of this data management plan will outline how the data used in Net4Society
will be shared and preserved.

#  Introduction

This Data Management Plan (DMP, D5.2) is a deliverable (month 6) of the
Net4Society5 project, which is funded by the European Union’s Horizon 2020
Programme under Grant Agreement # 838335. Net4Society5 is the transnational
network for National Contact Points (NCPs) working in Societal Challenge 6 –
“Europe in a changing world: inclusive, innovative and reflective Societies”
of Horizon 2020.

The main aims of the project focus on providing NCPs with professional and
tailor-made services designed to help them support their research communities
in their efforts to secure EU-funding. Also incorporated in these aims is the
objective of improving and strengthening the integration of SSH research and
researchers throughout the whole of Horizon 2020 as a way of fostering
interdisciplinarity. These aspects, along with promotion the outcomes of
social scientific and humanities research and its impact on society, comprise
the general scope of the project.

This document constitutes a first version of Net4Society’s Data Management
Plan. The purpose of this plan is to describe the main sort of activities and
type of data used by the project, and the policy for data management to be
followed by the consortium. In this first version, focus rests on a
description of the various datasets generated and used by Net4Society5.
Because this DMP is a living document, subsequent versions of the plan will go
into further detail on the specifics concerning actual data management, as
well as reflect any changes made to management procedures. The plan will thus
evolve and cover the entire project lifecycle, including where, how, and with
which standards data is collected and used in the project.

The following section provides an overview of the specific datasets which will
be generated by

Net4Society5. In addition, this section describes the origins of the datasets
and the work packages to which they belong. This section is then followed by a
general overview of Net4Society5’s participation in the ongoing Pilot on Open
Research Data and approach to personal data protection. The remainder of the
plan then presents the datasets and concludes with a brief outlook toward the
next DMP update.

#  Data Summary

The following table presents the different datasets that will be generated and
used during Net4Society5.

The list provided here presents an overview of the sets. As such, it is an
indicative list and will be adapted (either addition or removal of datasets)
as the project develops. Any changes will be taken into account in subsequent
versions of the DMP.  
  
<table>  
<tr>  
<th>

**#**

</th>  
<th>

**Data type**

</th>  
<th>

**Description & Purpose **

</th>  
<th>

**Utility**

</th> </tr>  
<tr>  
<td>

1

</td>  
<td>

Net4Society NCP mailing list

</td>  
<td>

**_Description_ ** : This dataset contains contact information of the main
target group of the Net4Society project—

Societal Challenge 6

(SC6) National Contact Points (NCPs). NCPs are individuals who have been
officially nominated by their national bodies to provide assistance in the
form of information on all matters related to securing EU funding under the
H2020

</td>  
<td>

This data could be useful for research related to better understanding NCP
needs, as well as for future projects which access researchers in SSH
disciplines.

</td> </tr> </table>

**Table 1. Datasets overview**  
  
<table>  
<tr>  
<th>

**#**

</th>  
<th>

**Dataset (DS) name**

</th>  
<th>

**Origin**

</th>  
<th>

**WP #**

</th>  
<th>

**Format**

</th> </tr>  
<tr>  
<td>

1

</td>  
<td>

DS1_Subscribers_Net4Society_NCP_mailing_list

</td>  
<td>

Publically available data

</td>  
<td>

1,2,4,5

</td>  
<td>

.csv

</td> </tr>  
<tr>  
<td>

2

</td>  
<td>

DS2_Net4Society_External Newsletter_Subscriber

</td>  
<td>

Publically available data

</td>  
<td>

4

</td>  
<td>

.csv

</td> </tr>  
<tr>  
<td>

3

</td>  
<td>

DS2_Net4Society_Internal Newsletter_Subscriber

</td>  
<td>

Publically available data

</td>  
<td>

4

</td>  
<td>

.csv

</td> </tr>  
<tr>  
<td>

4

</td>  
<td>

DS4_SSH Opportunities Document

</td>  
<td>

Primary data

</td>  
<td>

3

</td>  
<td>

.docx; .pdf

</td> </tr>  
<tr>  
<td>

5

</td>  
<td>

DS5_SSH Integration Monitoring Report_ESR Analysis

</td>  
<td>

European Commission

</td>  
<td>

3

</td>  
<td>

.xls

</td> </tr>  
<tr>  
<td>

6

</td>  
<td>

DS6_Net4Society_Internal_Website

</td>  
<td>

publically available data

</td>  
<td>

4

</td>  
<td>

.html

</td> </tr>  
<tr>  
<td>

7

</td>  
<td>

DS7_Research Directory and Partner Search Tool

</td>  
<td>

publically available data

</td>  
<td>

2

</td>  
<td>

.csv

</td> </tr>  
<tr>  
<td>

8

</td>  
<td>

DS8_Institutional Portraits

</td>  
<td>

publically available data

</td>  
<td>

2

</td>  
<td>

.xls

</td> </tr>  
<tr>  
<td>

9

</td>  
<td>

DS9_Surveys

</td>  
<td>

primary data

</td>  
<td>

2,3,5

</td>  
<td>

.xls

</td> </tr> </table>

Table 2 below describes the dataset and the purpose of the generation and
collection of data in relation to the project’s objectives. The table also
explains the utility of this data collection and generation and for whom it
might be useful.

**Table 2. Datasets description, purpose, and utility**  
  
<table>  
<tr>  
<th>

</th>  
<th>

</th>  
<th>

Programme. Information included in this dataset is the full name,
organizations, countries of origin, and email addresses of the SC6 NCPs.
**_Purpose_ ** : This information is collected in order to keep SC6 NCPs up-
to-date on news and developments related to H2020 that is necessary for their
daily work. This mailing list also provides the basis for dissemination of
information related to Net4Society project activities.

</th>  
<th>

</th> </tr>  
<tr>  
<td>

2

</td>  
<td>

DS2_Net4Society_External Newsletter_Subscriber

</td>  
<td>

**_Description_ : ** This dataset is a mailing list all contact information
(full name, email address, organization, country of origin) of non-NCP
stakeholders within the SC6 community. These stakeholders include researchers,
policy makers, research

managers, and members

of civil society organizations. **_Purpose_ ** : To be able to send
Net4Society5’s external newsletter and emagazine, ISSUES, to subscribers.

</td>  
<td>

This data is useful for disseminating information related to EU-based research
and funding.

</td> </tr>  
<tr>  
<td>

3

</td>  
<td>

DS2_Net4Society_Internal Newsletter_Subscriber

</td>  
<td>

**_Description_ : ** This dataset is a mailing list of all contact information
(full name, email address, organization, country of origin) of SC6 NCPs who
voluntarily sign-up to be part of the network. **_Purpose_ ** : To be able to
send updates on project activities (past, up-

</td>  
<td>

This data is useful for disseminating information related to Net4Society
organized events, EU-level events (DG-RTD) EU-based research and funding, and
relevant policy updates.

</td> </tr> </table>  
<table>  
<tr>  
<th>

</th>  
<th>

</th>  
<th>

coming)to SC6 NCPs

</th>  
<th>

</th> </tr>  
<tr>  
<td>

4

</td>  
<td>

SSH Opportunities Document

</td>  
<td>

**_Description_ ** : The data collected here is a compiled list of 2020 SSH-
flagged topics on all

H2020 Work Programmes.

**_Purpose_ ** : This dataset will be used to produce the 2019 edition of the

“Opportunities document for researchers from the Socio-economic sciences and
Humanities in H2020”.

</td>  
<td>

This data is useful for providing potential applicants to Horizon 2020 funding
with key information for where they can apply. It is extremely well-received
and great value and use by researchers at all career levels, and in all
countries within Europe and the world (where applicable).

</td> </tr>  
<tr>  
<td>

5

</td>  
<td>

DS5_SSH Integration Monitoring Report_ESR Analysis

</td>  
<td>

**_Description_ : ** “This dataset includes statistical information for all
projects funded under SSH-flagged topics (Evaluation

Summary Reports, Anonymised Parts A & B of Grant Agreements (without project
participant names), project acronyms, numbers, project participant
organizations, LE country code, LE participant description) in 2018.””
**_Purpose_ ** : This data is used to develop a second set of data which will
be used in the production of the data analysis for the

European Commission publication _5th Monitoring Report on SSH-flagged topics
funded in 2018 under Societal Challenges and Industrial Leadership priorities.
Integration of Social Sciences and_

_Humanities in Horizon_

_2020: Participants,_

_Budget and Disciplines_ .

</td>  
<td>

This data is useful for evaluating the success of efforts to strengthen the
integration of SSH throughout the whole of H2020. The statistics can be useful
for research managers and funding organizations at local, national, and EU-
levels seeking to understanding areas where social scientific and humanities
researchers have been successful in EU

Framework

Programmes.

</td> </tr>  
<tr>  
<td>

6

</td>  
<td>

Research Directory and Partner Search Tool

</td>  
<td>

**_Description_ ** : The dataset

</td>  
<td>

This data is useful for

</td> </tr> </table>  
<table>  
<tr>  
<th>

</th>  
<th>

</th>  
<th>

contains full names, organizational affiliations, research interests and areas
of expertise, email addresses, and phone numbers of researchers in an online
database located. The tool is accessible via the Net4Society project website.
The tool is updated with new calls for proposals each time a new SC6 Work

Programme is published. **_Purpose_ ** : The data is collected to support
researchers seeking partners for consortiumbuilding purposes in response to
calls announced in the various Horizon 2020 SC6 Work Programmes.

This data is voluntarily entered by interested researchers, primarily
coordinators, and stored in a repeatedly accessible online database.

</th>  
<th>

any researcher looking to make professional connections, and in particular for
the purpose of building consortia to write and submit research proposals in
Horizon 2020. The tool is always accessible, not only when new calls are open,
meaning that interested parties always have an opportunity to search the
database and reach

out to potential partners.

</th> </tr>  
<tr>  
<td>

7

</td>  
<td>

Institutional Profiles

</td>  
<td>

**_Description_ ** : The data collected here are the full names of
researchers, their organizational affiliations, professional profiles, email
addresses, and phone numbers. This information is associated with researchers
of excellence located in EU member states which are underperforming in Horizon
2020. **_Purpose_ ** : This data is collected in order to comprise and
published profiles of researchers

</td>  
<td>

The data collected can be useful for public authorities at the EUlevel
interested in strengthening the visibility and awareness of researchers in
nontraditionally strong

countries within EU

Framework

Programmes.

</td> </tr> </table>  
<table>  
<tr>  
<th>

</th>  
<th>

</th>  
<th>

and institutions of excellence in underperforming EU member states. The aim is
to boost the chances of these researchers to become part of winning consortia,
as well as to become coordinators of projects. An additional aim is to
increase the success rate of researchers within H2020 who do not stem from a
traditional powerhouse country (i.e. Germany, France, England).

</th>  
<th>

</th> </tr>  
<tr>  
<td>

8

</td>  
<td>

Surveys

</td>  
<td>

**_Description_ ** : This dataset contains answers from feedback forms and
other surveys aimed at participants of Net4Society events. Feedback forms
collect data from NCPs, whereas other surveys include quantitative surveys
targeting researchers who have taken part in

Net4Society-organized brokerage events. **_Purpose_ ** : Both types of surveys
serve the purpose of providing Net4Society5 insight into the nature of the
experiences event participants have had and to gather information about what
sort of specific services they need and or seeking. The idea is to gain
insight into areas where services and tools provided by the project can be
enhanced, modified, or newly created to better address project

</td>  
<td>

This data is useful to Net4Society, as it helps the project better
strategically plan its activities and consider which groups to address. This
information can also be of interest to public bodies interested in
understanding the needs and interests of stakeholders within the SC6
community.

</td> </tr>  
<tr>  
<td>

</td>  
<td>

</td>  
<td>

stakeholder needs.

</td>  
<td>

</td> </tr> </table>

#  FAIR Data

_Participation in the Pilot on Open Research Data_

Although Net4Society5 as a project does not actively generate research data,
it does intend to make use of data of a personal nature in many of its
activities. Because of this reliance on personal data, the project has opted
to participate in the ongoing Pilot on Open Research Data. The consortium of
this project takes the protection of data very seriously, and it is for this
reason that it has chosen to produce this data management plan.

_Personal Data Protection_

For many of its planned activities, Net4Society5 will need to collect personal
data. The personal data to be collected will be of a basic nature (i.e. full
name, professional background, email address, phone number, organization,
country of origin). In collecting and using this data, Net4Society5 will work
in compliance with the EU’s General Data Protection Regulation (GDPR), as well
as all relevant national regulations. The principle of informed consent will
be followed to further ensure the proper handling of personal data, especially
in the administration of planned surveys. In such cases, data subjects who are
asked, for example, to respond to either event feedback forms, or satisfaction
surveys, will be explicitly informed over the use and purpose of the personal
data to be collected.

To further protect the personal data collected, Net4Society 5 will make use of
secure folders which will be placed on secure servers. Access to these folders
will only be possible for those individuals specifically assigned to the task.
No other project members will have access.

#  Outlook toward next DMP

The next version of the DMP will be prepared for month 19, which is the final
month of Net4Society’s runtime. In the next version, updates will be made
related to how the data will be made interoperable, where and how they will be
stored.