##  **1\. EXECUTIVE SUMMARY**

The REACH project places a high level of importance on the management of data
and for this reason has dedicated an entire work package to data collection
and measurements (WP6). The consortium strongly believes in the concepts of
open science and in the benefits that the European innovation ecosystem and
economy can draw from allowing re-using data at a larger scale. Despite this,
while carrying out pilot activities, individual partners will manage personal
information and will work with local groups, potentially collecting sensitive
data, and will need to consider privacy and ethical issues. A balance between
these two principles will guide REACH project’s data management policy.

This document is the first deliverable of WP6 - _Data Collection and
Measurement_ \- and represents the first version of REACH Data Management Plan
(DMP). It describes what data the project will generate, how they will be
produced, collected and used in all of its relevant subsections/categories. It
also aims to detail how the data related to the REACH project will be
disseminated, shared and preserved. Together with other documents, this
deliverable represents the REACH consortium’s work to create user-friendly
instruments that allow project partners to deal more efficiently with data and
ethics.

Information provided during pilots, local encounters or collected during
surveys involves personal data protection and management. The recruitment
process to be followed by the consortium for the engagement of stakeholders,
to provide information and/or comment on aspects of Cultural Heritage (CH),
digital technologies and participatory approaches, will be transparent and
such criteria is included and explained in the Participant Information Sheet
and Informed Consent Form (Appendix 2). The researcher managing the local
encounters will discuss personal data related issues with attendees, to agree
the required level of protection. This might, for example, include agreement
on anonymity, pseudonymisation, restrictions in the dissemination of data and
appropriate editorial decision-making processes. Stakeholders will be informed
of the purpose of the interview and that their decision to participate is made
freely and with the right to withdraw.

For some of the activities to be carried out by the project, it will be
necessary to collect basic personal data (e.g. full name, contact details,
background, opinions). Such data will be protected in compliance with the
General Data Protection Regulation (GDPR) (briefly summarised in Appendix 3).

The DMP currently lists 16 datasets, mainly relating to the four pilots
carried out by ELTE, SPK, UGR and CUNI. These datasets can be divided into
three main groups: 4 outcomes from local encounters, 4 recordings of one-to-
one and focus groups conversations and 4 contact lists of people involved in
these activities. Additional datasets relate to attendees taking part in
participatory activities, the database of good practices in CH, informed
consent forms and REACH’s newsletter subscribers.

Due to the nature of the REACH project, as a Coordination and Support Action
that will bring together and collect personal and sensitive data from a wide-
ranging network of subjects involved in cultural heritage – local
administrations, cultural heritage professionals, academic experts, arts
practitioners, professionals in archives and galleries, associations, interest
groups and policy-makers - most datasets will not be published online or by
any other means.

##  **2\. INTRODUCTION**

This document provides an overview of the considerations that partners should
make in the collection, use and storage of data, as well as outlines
information and characteristics of the datasets that are likely to be produced
during the three years of implementation of the REACH project.

As the first version of the project Data Management Plan (DMP), D6.1
represents an initial appraisal on the subject and all the information
provided in this document will be revised in the next iteration. It is
considered to be a living document that will evolve as the REACH project
progresses. The DMP will be reissued annually (in Month 18 and 30) and
submitted to the Commission as part of the Periodic Report at the halfway
stage and end of the REACH project.

Considering that REACH is a Coordination and Support action and not a research
project, the number of original datasets that will be produced is limited and
concentrated on the 4 pilots on Institutional, Minority, Rural and Small Towns
Heritage, as well as at project events.

###  2.1 BACKGROUND

DMP is a mandatory document that is part of the Open Research Data Pilot (ORD)
1  that REACH complies with. The ORD pilot aims to improve and maximise access
to and re-use of research data generated by Horizon 2020 projects and takes
into account the need to balance openness and protection of scientific
information, commercialisation and Intellectual Property Rights (IPR), privacy
concerns, security as well as data management and preservation issues.

The Grant Agreement governs project activity (particularly relevant to D6.1
are Articles 18, 23a, 24, 25, 26, 27, 30, 31, 36, 39 and 52 and Annex I –
Description of Action) that relate to:

  * type of data; 

  

  * storage; 

  

  * recruitment process; 

  

  * confidentiality; 

  

  * ownership; 

  

  * management of intellectual property;  access. 

  

The procedures that will be implemented for data collection, storage, access,
sharing policies, protection, retention and destruction will be according to
the requirements of the national legislation of each partner and in line with
the EU standards.

The REACH project consortium will comply with the European Charter for
Researchers and the Code of Conduct for the Recruitment of Researchers
described in Article 32, as well as the European Code of Conduct for Research
Integrity that is detailed in Article 34 of the Grant Agreement.

In accordance with Grant Agreement Article 17, data must be made available
upon request, or in the context of checks, reviews, audits or investigations.
All REACH partners must keep any data, documents or other material
confidential during the implementation for the project and for four years
after the end of the project, as per Article 36 of the Grant Agreement.

###  2.2 ROLE OF THIS DELIVERABLE IN THE PROJECT

This DMP describes the data management life cycle for the data to be
collected, processed and/or generated during the REACH project. The delivery
of this DMP coincides with the achievement of REACH’s milestone MS13.

It includes information on the handling of research data during and after the
end of the project, what data will be collected and/or generated, which
methodology, formats and standards will be applied, whether data will be
shared and how data will be curated and preserved, during and after the end of
the project. It reflects the ways that individual partners will handle data,
and will be updated accordingly to how their practices in this regard may
evolve during the project. Together with other documents, this deliverable
represents the REACH Consortium’s work to create user-friendly instruments
that allow project partners dealing more efficiently with data and ethics.

###  2.3 APPROACH

The University of Granada (UGR) is the partner responsible for this
deliverable, but involved all project partners in identifying potential
datasets to be included and described here. The initial approach involved
preparing a table of 2 columns and 21 rows, organised in 5 sections, to
facilitate the identification and description of those datasets that have been
distributed to the partners in month 3.

To define the general structure of the deliverable, the Digital Curation
Centre DMP online tool  2  has been used, along with the Guidelines on FAIR
Data Management in Horizon 2020 (Version 3.0)  3  . The FAIR data principles
require that data should be Findable, Accessible, Interoperable and Reusable
(FAIR). They were generated to improve the practices for data management and
data-curation and can be applied to a wide range of data management
purposes/projects and will be considered in this and subsequent versions of
the REACH DMP. Examples of several DMPs from others H2020 projects have also
been consulted, as have COVUNI data guide documents relating to the new GDPR
and to ethical considerations.

###  2.4 STRUCTURE OF THE DOCUMENT

Following an executive summary and general introduction covering transversal
issues, this document has two main sections. The first considers processes for
data collection, protection, sharing, preservation and re-use, with the second
outlining several datasets that will be produced during the project, with
individual tables providing further detail. The content of the document will
be summarised in the concluding section.

##  **3\. DATA MANAGEMENT PLAN**

**3.1 DATA MANAGEMENT POLICY**

The REACH project places a high level of importance on the management of data
and for this reason has dedicated an entire work package to data collection
and measurements (WP6). The consortium strongly believes in the concepts of
open science and in the benefits that the European innovation ecosystem and
economy can draw from allowing reusing data at a larger scale. Despite this,
while carrying out pilot activities, individual partners will manage personal
information and will work with local groups, potentially collecting sensitive
data, and will need to consider privacy and ethical issues. A balance between
these two principles will guide REACH project’s data management policy.

###  3.2 DATA COLLECTION PROCESS

It is recognised that each partner will need to follow institutional and
nation guidelines, however, the Coordinating partner offers guidance that
might be helpful for partners carrying activities that imply data collection
in the framework of the four pilots.

It is good practice to use a dedicated device to record interviews. Following
completion of the interview, data should be copied from the device onto a
secure server at the first opportunity and then deleted from the device; it
should not be stored on an unencrypted laptop. Data should never be
transmitted using public or unsecured Wi-Fi connections.

When an online survey is needed, a careful selection of platform should be
made especially where data could be saved in a Cloud. Ideally, the platform
chosen would hold data within Europe rather than the United States (and
preferably the European Union). Similarly, some institutions do not allow data
storage/file sharing outside of the EU with tools such as Dropbox. REACH
project partners are able to use the COVUNI SharePoint site for this purpose.

In the case of paper based surveys, all paperwork containing participant data
must be locked in a secure cabinet until it is processed. Once processing is
completed and evidence is no longer required, all documents should be
shredded. This should only be done where it fits with the guidance of the
Grant Agreement for the retention of project data.

Three types of data may be collected, each of which has associated
requirements:

  * for primary data created e.g. from interviews and focus groups, it is necessary to describe the data collected, including details of any audio and/or visual recording or transcripts created; 

  

  * in the case of secondary data, a description of file types, archives and datasets researched should be compiled together with numerical and descriptive results; 

  

  * where quantitative data includes the use of spreadsheets to measure survey results, metadata should be provided to describe the description of participants involved, the survey design methodology and sampling criteria. 

  

###  3.3 PERSONAL DATA PROTECTION

Information provided during pilots, local encounters or collected during
surveys involves personal data protection and management and, as stated in the
Grant Agreement (Annex 1, Part B, 1.3.4), “ _protection of the privacy of
network and pilot participants will be taken into account while planning
participatory activities_ ”.

The recruitment process to be followed by the consortium for the engagement of
stakeholders, to provide information and/or comment on aspects of Cultural
Heritage (CH), digital technologies and participatory approaches, will be
transparent and such criteria is included and explained in the Participant
Information Sheet and Informed Consent Form (Appendix 2). Stakeholders will be
informed of the purpose of the interview and that their decision to
participate is made freely and with the right to withdraw.

These documents have been approved by the Coventry University Research Ethics
Committee and REACH project partners have translated them into the native
languages of participants. It has been agreed that given some of the
vulnerable groups that the REACH project will work with, approaches will be
made through NGOs, as appropriate. If, for any reason, the participant cannot
sign the Consent Form, an audio recording of consent or a signature of a
thirdparty witness would be considered acceptable. Further consent would be
needed if any part an interview is to be used externally in either audio or
video format or if photographs of the subject are to be used.

For some of the activities to be carried out by the project, it will be
necessary to collect basic personal data (e.g. full name, contact details,
background, opinions). Such data will be protected in compliance with the
General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), that
will come into effect in May 2018 replacing the EU's Data Protection Directive
95/46/EC. In particular, will be taken into account from the GDPR those
conditions set out on collecting, using and further processing of personal
data for research purposes (Appendix 3).

It is also possible that in the course of carrying out activities, project
partners will come into possession of personal sensitive data (or special
categories of personal data under the GDPR). Special categories of personal
data are defined as “ _personal data revealing racial or ethnic origin,
political opinions, religious or philosophical beliefs, or trade union
membership, and the processing of genetic data, biometric data for the purpose
of uniquely identifying a natural person, data concerning health or data
concerning a natural person’s sex life or sexual orientation”._ These data are
subject to much stricter requirements and, although GDPR allows personal data
used for research to be stored for longer periods of time, REACH partners are
required not to keep personal sensitive data for longer than is necessary.

The researcher managing the local encounters will discuss personal data
related issues with attendees, to agree the required level of protection. This
might for example include agreement on anonymity, pseudonymisation,
restrictions in the dissemination of data and appropriate editorial decision-
making processes. All personal data collection will be carried out after
giving data subjects full details on how the information provided will be
used, and after obtaining signed informed consent forms.

###  3.4 IPR MANAGEMENT

Ordinarily, partners will retain copyright and intellectual property rights
for data collected and other associate outputs. Should third parties take
photographs of project events, copyright is held by them and permission is
needed from them for the images to be included within REACH project reports
and media. National legislation, such as Freedom of Panorama, may also affect
the holder of rights.

During the project, partners are likely to share (encrypted or password
protected) data (possibly via SharePoint), although they would retain its
ownership. All parties in receipt are responsible for the appropriate control
of data.

Partners may also produce shared outputs. In cases where significant
intellectual or practical contributions are made, attribution of authorship is
awarded accordingly; for smaller contributions, acknowledgement should be
given. As stated by the Grant Agreement (Annex 1, Part B, 2.2.4) “ _Ownership
of the written texts of all REACH publications (e.g. reports, promotional
texts) lies with the authors or the group of authors, who will be mentioned in
the documents. REACH will have the right to publish and disseminate finalised
documents in all media deemed appropriate to secure the highest possible
impact. […] Speakers at events will be asked to approve the publication of
their slides on the project website and/or video publication/webstreaming of
their talk_ .”

###  3.5 DATA SHARING

UGR, the partner responsible for drafting the DMP along with all work package
leaders, will define how data will be shared, the access procedures, the
embargo periods, the necessary software and other tools for preservation and
to enable re-use. In case of datasets that cannot be shared, the reasons are
mentioned in the corresponding tables in section 4.3 (e.g. ethical, rules of
personal data, intellectual property, commercial, privacy-related and
security-related).

As part of the project’s internal reporting process, partners are able to
share photographs taken and quotations given by participants with each other
that relate to project activity. At the time of uploading them to the secure
COVUNI SharePoint site, details of informed consent are shared, attribution
provided and details of any availability or restriction to future re-use are
provided. Where appropriate, the photographs and/or quotations will be used in
project reports and, if permissible, maybe on the website and in project
materials.

###  3.6 ARCHIVING AND PRESERVATION

Each dataset will usually be archived and preserved by the secure IT
infrastructure of the partner that is responsible for its collection and
processing. Exception to this general rule are dataset #14 - _Database of
participatory activities good practices in CH_ \- that will be hosted at
_https://open-heritage.eu/_ and served under an encrypted connection, dataset
#15 - _Data from participation in workshops and pilots_ \- that will be
centrally stored by UGR, and dataset #16 - _Informed consent forms_ \- that
will be kept in paper format.

Participants will have 28 days to withdraw from the study and request that
their information is deleted. After that, data will be formally incorporated
in the study archives. All data repositories used by the project will include
a secure protection of personal sensitive data. Partners will be asked, during
and at the end of the project, about the status of recorded data and reminded
of the need to delete or destroy data that is no longer required.

###  4\. RESULTS

####  4.1 DESCRIPTION

The list of identified datasets that will be collected, processed and/or
generated by the REACH project is provided below, while the type and details
for each dataset are given in the subsequent section #4.3.

This list is indicative and represents a first appraisal of the data that the
REACH project will produce – it may be adapted (addition/removal of datasets)
in the next versions of the DMP, to take into consideration the project
developments.  
  
<table>  
<tr>  
<th>

**#**

</th>  
<th>

**Dataset Name**

</th>  
<th>

**Reference partner**

</th> </tr>  
<tr>  
<td>

1

</td>  
<td>

Outcomes from local encounters on minority heritage

</td>  
<td>

ELTE

</td> </tr>  
<tr>  
<td>

2

</td>  
<td>

Recordings of local encounters on minority heritage

</td>  
<td>

ELTE

</td> </tr>  
<tr>  
<td>

3

</td>  
<td>

Outcomes from local encounters on institutional heritage

</td>  
<td>

SPK

</td> </tr>  
<tr>  
<td>

4

</td>  
<td>

Recordings of local encounters on institutional heritage

</td>  
<td>

SPK

</td> </tr>  
<tr>  
<td>

5

</td>  
<td>

Outcomes from local encounters on rural heritage

</td>  
<td>

UGR

</td> </tr>  
<tr>  
<td>

6

</td>  
<td>

Recordings of local encounters on rural heritage

</td>  
<td>

UGR

</td> </tr>  
<tr>  
<td>

7

</td>  
<td>

Outcomes from local encounters on small towns’ heritage

</td>  
<td>

CUNI

</td> </tr>  
<tr>  
<td>

8

</td>  
<td>

Recordings of local encounters on small towns’ heritage

</td>  
<td>

CUNI

</td> </tr>  
<tr>  
<td>

9

</td>  
<td>

Contact list on minority heritage

</td>  
<td>

ELTE

</td> </tr>  
<tr>  
<td>

10

</td>  
<td>

Contact list on institutional heritage

</td>  
<td>

SPK

</td> </tr>  
<tr>  
<td>

11

</td>  
<td>

Contact list on rural heritage

</td>  
<td>

UGR

</td> </tr>  
<tr>  
<td>

12

</td>  
<td>

Contact list on small towns’ heritage

</td>  
<td>

CUNI

</td> </tr>  
<tr>  
<td>

13

</td>  
<td>

REACH Newsletter Subscribers

</td>  
<td>

PROMOTER

</td> </tr>  
<tr>  
<td>

14

</td>  
<td>

Database of participatory activities good practices in CH

</td>  
<td>

UGR

</td> </tr>  
<tr>  
<td>

15

</td>  
<td>

Data from participation in workshops and pilots

</td>  
<td>

UGR

</td> </tr>  
<tr>  
<td>

16

</td>  
<td>

Informed consent forms

</td>  
<td>

COVUNI

</td> </tr> </table>

####  4.2 TEMPLATE STRUCTURE AND FIELDS DESCRIPTIONS

Each dataset that will be collected, processed or generated within the project
will have metadata describing its characteristics. Each table will provide
information structured in several sections, with corresponding fields,
regarding:

  * data identification; 

  

  * project implementation; 

  

  * technical details; 

  

  * data exploitation and sharing;  archiving and preservation. 

  

  
<table>  
<tr>  
<th>

**#:** _sequential number_

</th>  
<th>

**Dataset name:**

</th>  
<th>

</th> </tr>  
<tr>  
<td>

**Data identification**

</td>  
<td>

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

_Short description of the dataset_

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

_How the dataset has been generated_

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

_REACH and/or previous projects_

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td>  
<td>

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

_List of all partners involved_

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

_List of related tasks and WPs_

</td> </tr>  
<tr>  
<td>

Delivery date

</td>  
<td>

_Date of dataset publishing/data collection ending_

</td> </tr>  
<tr>  
<td>

**Technical details**

</td>  
<td>

</td> </tr>  
<tr>  
<td>

Standard and metadata used (if applicable)

</td>  
<td>

_ex. ISO 19139, Dublin Core, RDF, ..._

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

_Text, audio, video, database, ..._

</td> </tr>  
<tr>  
<td>

Native and interoperable format(s)

</td>  
<td>

_According to dataset type_

</td> </tr>  
<tr>  
<td>

Estimated number of records or data volume

</td>  
<td>

_Approximate end volume in records, length or MB_

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td>  
<td>

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

_Within the REACH project_

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

_Academic publications, deliverables, …_

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

_Internal, confidential or public._

_CC License and Open Access_

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

_Publications, download, embed, ..._

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

_Personal data, informed consent, long term preservation_

</td> </tr>  
<tr>  
<td>

Language

</td>  
<td>

_In which language data will been recorded_

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td>  
<td>

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

_Where? For how long?_

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

_How many copies? How often?_

</td> </tr> </table>

####  4.3 DATASETS  
  
<table>  
<tr>  
<th>

**#:** 1

</th>  
<th>

**Dataset name:** Outcomes from local encounters on minority heritage

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Opinions, comments and facts collected in a structured way

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Meetings and workshops with local stakeholders held in Hungary

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project - WP5 - Participatory Pilots

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

ELTE

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP5: T5.2

</td> </tr>  
<tr>  
<td>

Delivery date

</td>  
<td>

January 2020

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Alphanumeric data

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

docx (doc, rtf, odt)

</td> </tr>  
<tr>  
<td>

Estimated data volume

</td>  
<td>

6000 words

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

Working papers and good practice guides, lessons learnt, participatory
approaches.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

This dataset will be primarily used to produce the D5.2 deliverable and
possibly for academic publications.

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

Linked outputs will be covered by a Creative Commons At-

tribution-Non-commercial 4.0 License

(http://creativecommons.org/licenses/by-nc/4.0

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for research purposes and will
not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data, with consent gained from data subjects using individuals
informed consent forms. In linked outputs, sensible data will be anonymised or
pseudonymised.

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

Hungarian, English

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved by ELTE IT infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr> </table>  
<table>  
<tr>  
<th>

**#:** 2

</th>  
<th>

**Dataset name:** Recordings of local encounters on minority heritage

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Recording of one-to-one and focus groups conversations

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Meetings and workshops with local stakeholders held in Hungary

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project - WP5 – Participatory Pilots

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

ELTE

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP5: T5.2

</td> </tr>  
<tr>  
<td>

Delivery date (estimated)

</td>  
<td>

January 2020

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Video/audio recordings

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

mp4 (ogg, mkv) - mp3 (ogg)

</td> </tr>  
<tr>  
<td>

Estimated data volume

</td>  
<td>

30GB in mp4 – 2.8GB in mp3

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

The full recordings of the local encounters are indented as a backup option of
the outcomes recorded in textual format.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

This dataset will be primarily used to produce the D5.2 deliverable and
possibly for academic publications.

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

Linked outputs will be covered by a Creative Commons At-

tribution-Non-commercial 4.0 License

(http://creativecommons.org/licenses/by-nc/4.0

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for research purposes and will
not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data, with consent gained from data subjects using individuals
informed consent forms. In linked outputs, sensible data will be anonymised or
pseudonymised.

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

Hungarian, English

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved by ELTE IT infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr> </table>  
<table>  
<tr>  
<th>

**#:** 3

</th>  
<th>

**Dataset name:** Outcomes from local encounters on institutional heritage

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Opinions, comments and facts collected in a structured way

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Meetings and workshops with staff members of CH institutions

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project - WP5 - Participatory Pilots

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

SPK

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP5: T5.3

</td> </tr>  
<tr>  
<td>

Delivery date

</td>  
<td>

January 2020

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Alphanumeric data

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

docx (doc, rtf, odt)

</td> </tr>  
<tr>  
<td>

Estimated data volume

</td>  
<td>

6000 words

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

Analyse, on a comparative basis, potential and needs of different types of CH
institutions to widen their participatory approach. Collect good practice
examples.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

This dataset will be primarily used to produce the D5.3 deliverable and
possibly for academic publications.

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

Linked outputs will be covered by a Creative Commons At-

tribution-Non-commercial 4.0 License

(http://creativecommons.org/licenses/by-nc/4.0

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for research purposes and will
not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data, with consent gained from data subjects using individuals
informed consent forms. In linked outputs, sensible data will be anonymised or
pseudonymised.

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

German, English

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved by SPK IT infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr> </table>  
<table>  
<tr>  
<th>

**#:** 4

</th>  
<th>

**Dataset name:** Recordings of local encounters on institutional heritage

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Recording of one-to-one and focus groups conversations

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Meetings and workshops with staff members of CH institutions

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project - WP5 - Participatory Pilots

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

SPK

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP5: T5.3

</td> </tr>  
<tr>  
<td>

Delivery date (estimated)

</td>  
<td>

January 2020

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Video/audio recordings

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

mp4 (ogg, mkv) - mp3 (ogg)

</td> </tr>  
<tr>  
<td>

Estimated data volume

</td>  
<td>

30GB in mp4 – 2.8GB in mp3

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

The full recordings of the encounters with CH institutions are indented as a
backup option of the outcomes recorded in textual format.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

This dataset will be primarily used to produce the D5.3 deliverable and
possibly for academic publications.

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

Linked outputs will be covered by a Creative Commons At-

tribution-Non-commercial 4.0 License

(http://creativecommons.org/licenses/by-nc/4.0

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for research purposes and will
not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data, with consent gained from data subjects using individuals
informed consent forms. In linked outputs, sensible data will be anonymised or
pseudonymised.

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

German, English

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved by SPK IT infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr> </table>  
<table>  
<tr>  
<th>

**#:** 5

</th>  
<th>

**Dataset name:** Outcomes from local encounters on rural heritage

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Opinions, comments and facts collected in a structured way

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Meetings and workshops with local stakeholders held in Spain

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project - WP5 - Participatory Pilots

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

UGR

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP5: T5.4

</td> </tr>  
<tr>  
<td>

Delivery date

</td>  
<td>

January 2020

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Alphanumeric data

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

docx (doc, rtf, odt)

</td> </tr>  
<tr>  
<td>

Estimated data volume

</td>  
<td>

6000 words

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

Promote co-governance and territorial safe-keeping to protect agrarian
heritage (tangible and intangible) and rural landscapes.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

This dataset will be primarily used to produce the D5.4 deliverable and
possibly for academic publications.

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

Linked outputs will be covered by a Creative Commons At-

tribution-Non-commercial 4.0 License

(http://creativecommons.org/licenses/by-nc/4.0

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for research purposes and will
not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data, with consent gained from data subjects using individuals
informed consent forms. In linked outputs, sensible data will be anonymised or
pseudonymised.

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

Spanish

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved by UGR IT infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr> </table>  
<table>  
<tr>  
<th>

**#:** 6

</th>  
<th>

**Dataset name:** Recordings of local encounters on rural heritage

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Recording of one-to-one and focus groups conversations

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Meetings and workshops with local stakeholders held in Spain

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project - WP5

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

UGR

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP5: T5.4

</td> </tr>  
<tr>  
<td>

Delivery date (estimated)

</td>  
<td>

January 2020

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Video/audio recordings

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

mp4 (ogg, mkv) - mp3 (ogg)

</td> </tr>  
<tr>  
<td>

Estimated data volume

</td>  
<td>

30GB in mp4 – 2.8GB in mp3

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

The full recordings of the local encounters are indented as a backup option of
the outcomes recorded in textual format.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

This dataset will be primarily used to produce the D5.4 deliverable and
possibly for academic publications.

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

Linked outputs will be covered by a Creative Commons At-

tribution-Non-commercial 4.0 License

(http://creativecommons.org/licenses/by-nc/4.0

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for research purposes and will
not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data, with consent gained from data subjects using individuals
informed consent forms. In linked outputs, sensible data will be anonymised or
pseudonymised.

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

Spanish

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved by UGR IT infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr> </table>  
<table>  
<tr>  
<th>

**#:** 7

</th>  
<th>

**Dataset name:** Outcomes from local encounters on small towns’ heritage

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Opinions, comments and facts collected in a structured way

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Meetings and workshops with associate partners held in Czech Republic and in
Italy

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project - WP5 - Participatory Pilots

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

CUNI, MISE

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP5: T5.5

</td> </tr>  
<tr>  
<td>

Delivery date

</td>  
<td>

January 2020

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Alphanumeric data

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

docx (doc, rtf, odt)

</td> </tr>  
<tr>  
<td>

Estimated data volume

</td>  
<td>

6000 words

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

Analysis of the representations of small towns’ heritage as displayed through
museums, local histories, pageants and festivals, heritage trails, the urban
space and alike.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

This dataset will be primarily used to produce the D5.5 deliverable and
possibly for academic publications.

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

Linked outputs will be covered by a Creative Commons At-

tribution-Non-commercial 4.0 License

(http://creativecommons.org/licenses/by-nc/4.0

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for research purposes and will
not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data, with consent gained from data subjects using individuals
informed consent forms. In linked outputs, sensible data will be anonymised or
pseudonymised.

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

Czech, Slovak, Italian

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved, respectively, by CUNI and MISE IT
infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr> </table>  
<table>  
<tr>  
<th>

**#:** 8

</th>  
<th>

**Dataset name:** Recordings of local encounters on small towns’ heritage

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Recording of one-to-one and focus groups conversations

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Meetings and workshops with associate partners held in Czech Republic and in
Italy

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project - WP5

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

CUNI, MISE

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP5: T5.5

</td> </tr>  
<tr>  
<td>

Delivery date (estimated)

</td>  
<td>

January 2020

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Video/audio recordings

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

mp4 (ogg, mkv) - mp3 (ogg)

</td> </tr>  
<tr>  
<td>

Estimated data volume

</td>  
<td>

30GB in mp4 – 2.8GB in mp3

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

The full recordings of the local encounters are indented as a backup option of
the outcomes recorded in textual format.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

This dataset will be primarily used to produce the D5.5 deliverable and
possibly for academic publications.

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

Linked outputs will be covered by a Creative Commons At-

tribution-Non-commercial 4.0 License

(http://creativecommons.org/licenses/by-nc/4.0

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for research purposes and will
not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data, with consent gained from data subjects using individuals
informed consent forms. In linked outputs, sensible data will be anonymised or
pseudonymised.

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

Czech, Slovak, Italian

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved, respectively, by CUNI and MISE IT
infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr>  
<tr>  
<td>

**#:** 9

</td>  
<td>

**Dataset name:** Contact list on minority heritage

</td> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Email addresses and contact details of organizations, institutions and key-
persons related to Roma cultural heritage in Hungary

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

ELTE networking

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project – previous national and EU projects

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

ELTE

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP5: T5.2

</td> </tr>  
<tr>  
<td>

Delivery date

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Alphanumeric data

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

xlsx (xls, cvs, txt)

</td> </tr>  
<tr>  
<td>

Estimated number of records

</td>  
<td>

50

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

Preparation of workshops, focus groups and participatory activities. Targeted
dissemination of results on Roma heritage.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for REACH’s activities and
will not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved by ELTE IT infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr> </table>  
<table>  
<tr>  
<th>

**#:** 10

</th>  
<th>

**Dataset name:** Contact list on institutional heritage

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Email addresses and contact details of cultural institutions and public
administrations

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

SPK networking

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project – previous national and EU projects

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

SPK

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP4: T4.2 - WP5: T5.3

</td> </tr>  
<tr>  
<td>

Delivery date

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Alphanumeric data

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

xlsx (xls, cvs, txt)

</td> </tr>  
<tr>  
<td>

Estimated number of records

</td>  
<td>

50

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

Preparation of workshops and focus groups.

Targeted dissemination of results on institutional heritage.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for REACH’s activities and
will not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved by SPK IT infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr> </table>  
<table>  
<tr>  
<th>

**#:** 11

</th>  
<th>

**Dataset name** Contact list on rural heritage

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Email addresses and contact details of local administrations, local
communities and citizens organizations related to rural cultural heritage in
Spain. Email addresses and contact details of volunteers for participatory
activities.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

UGR networking

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project – previous national and EU projects

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

UGR

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP4: T4.4 - WP5: T5.4

</td> </tr>  
<tr>  
<td>

Delivery date

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Alphanumeric data

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

xlsx (xls, cvs, txt)

</td> </tr>  
<tr>  
<td>

Estimated number of records

</td>  
<td>

100

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

Preparation of workshops, focus groups and participatory activities. Targeted
dissemination of results on rural heritage.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for REACH’s activities and
will not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved by UGR IT infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr> </table>  
<table>  
<tr>  
<th>

**#:** 12

</th>  
<th>

**Dataset name:** Contact list on small towns’ heritage

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Email addresses and contact details of organizations, institutions and key-
persons related to small towns’ cultural heritage in Czech Republic and in
Italy

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

CUNI and MISE networking

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project – previous national and EU projects

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

CUNI, MISE

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP4: T4.5 - WP5: T5.5

</td> </tr>  
<tr>  
<td>

Delivery date (estimated)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Alphanumeric data

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

xlsx (xls, cvs, txt)

</td> </tr>  
<tr>  
<td>

Estimated volume of data

</td>  
<td>

50

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

Preparation of workshops, focus groups and participatory activities. Targeted
dissemination of results on rural heritage.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for REACH’s activities and
will not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved, respectively, by CUNI and MISE IT
infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr> </table>  
<table>  
<tr>  
<th>

**#:** 13

</th>  
<th>

**Dataset name:** REACH Newsletter Subscribers

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Mailing list containing email addresses and names of all subscribers to the
REACH’s newsletter

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

This dataset is automatically generated when visitors register using the
newsletter form available on the project website.

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project – Digital Meets Culture

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

PROMOTER

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP2

</td> </tr>  
<tr>  
<td>

Delivery date

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Alphanumeric data

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

csv (xlsx, xls, txt)

</td> </tr>  
<tr>  
<td>

Estimated number of records

</td>  
<td>

7000

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

The mailing list will be used to disseminate, twice a year, the project
newsletter to a targeted audience.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

REACH’s newsletter. An analysis of newsletter subscribers may be performed in
order to assess and improve the overall visibility of the project.

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for REACH’s newsletter and
will not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved by PROMOTER IT infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr>  
<tr>  
<td>

**#:** 14

</td>  
<td>

**Dataset name:** Database of participatory activities good practices in CH

</td> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Collection of good practice examples of participatory activities in cultural
heritage

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Online search and personal experiences from REACH’s working group

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project – WP6

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

COVUNI, PROMOTER, UGR, ELTE, CUNI, SPK

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP3: T3.1 - WP6: T6.2

</td> </tr>  
<tr>  
<td>

Delivery date

</td>  
<td>

November 2018

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Alphanumeric tabular data

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

SQL (xlsx, cvs, txt)

</td> </tr>  
<tr>  
<td>

Estimated number of records

</td>  
<td>

150

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

Identify results from previous projects, in terms of methodologies and
techniques used to carry out participatory activities in the cultural heritage
field.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

http://open-heritage.eu

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

The original sources of information consulted will be cited on the individual
forms in the public website

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

The dataset will be published on http://open-heritage.eu and shared across
REACH’s outreach channels

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

N/A. All data included in this dataset is already publicly available.

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

English

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be hosted and preserved by PROMOTER IT infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

1 onsite, 1 online and 1 weekly offsite copies in sync

</td> </tr> </table>  
<table>  
<tr>  
<th>

**#:** 15

</th>  
<th>

**Dataset name:** Data from participation in workshops and pilots

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Quantified description of participants in REACH’s activities

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Meetings, workshops, focus groups and participatory activities.

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project - WP5 - Participatory Pilots

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

ELTE, SPK, CUNI, UGR

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP5: T5.2, T5.3, T5.4, T5.5 – WP6: T6.1

</td> </tr>  
<tr>  
<td>

Delivery date

</td>  
<td>

April 2020

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Alphanumeric tabular data

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

xlsx (xls, cvs, txt)

</td> </tr>  
<tr>  
<td>

Estimated number of records

</td>  
<td>

40

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

This dataset will be primarily used to produce the D6.3 deliverable and
possibly for academic publications.

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

Linked outputs will be covered by a Creative Commons At-

tribution-Non-commercial 4.0 License

(http://creativecommons.org/licenses/by-nc/4.0

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used for research purposes and will
not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data, with consent gained from data subjects using individuals
informed consent forms. In linked outputs, sensible data will be anonymised or
pseudonymised.

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

English

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

The dataset will be preserved by UGR IT infrastructure

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

2 onsite and 1 offsite copies in sync

</td> </tr> </table>  
<table>  
<tr>  
<th>

**#:** 16

</th>  
<th>

**Dataset name:** Informed consent forms

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Informed consent forms signed by people involved in local encounters

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Structured interviews carried out during pilots’ meetings and workshops

</td> </tr>  
<tr>  
<td>

Creation framework

</td>  
<td>

REACH project - WP5 - Participatory Pilots

</td> </tr>  
<tr>  
<td>

**Project implementation**

</td> </tr>  
<tr>  
<td>

Partners involved

</td>  
<td>

ELTE, SPK, CUNI, UGR, COVUNI

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP5: T5.2, T5.3, T5.4, T5.5

</td> </tr>  
<tr>  
<td>

Delivery date

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**Technical details**

</td> </tr>  
<tr>  
<td>

Dataset type

</td>  
<td>

Paper forms

</td> </tr>  
<tr>  
<td>

Native (interoperable formats)

</td>  
<td>

docx (doc, rtf, odt)

</td> </tr>  
<tr>  
<td>

Estimated number of records

</td>  
<td>

200

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Purpose and use of the dataset

</td>  
<td>

To deal with data protection and confidentiality on information provided by
people involved in REACH’s focus groups.

</td> </tr>  
<tr>  
<td>

Linked outputs/products

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Intellectual property rights

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Distribution and sharing channels

</td>  
<td>

This dataset is confidential, will only be used during REACH’s activities and
will not be published online or by any other means.

</td> </tr>  
<tr>  
<td>

Sensible information

</td>  
<td>

Personal data

</td> </tr>  
<tr>  
<td>

Language(s)

</td>  
<td>

Hungarian, Czech, Spanish, German, English

</td> </tr>  
<tr>  
<td>

**Archiving and preservation**

</td> </tr>  
<tr>  
<td>

Data storage

</td>  
<td>

Each partner will preserve the forms signed during its own activities.

</td> </tr>  
<tr>  
<td>

Backup policy

</td>  
<td>

N/A

</td> </tr> </table>

###  5\. CONCLUSION

The purpose of this document, the Data Management Plan (DMP), is to provide an
overview of the datasets that will be collected, processed and/or generated
during the project, along with the related challenges and issues that need to
be taken into consideration and a plan for managing data life cycle. The
following issues have been covered:

  * datasets to be collected, processed or generated; 

  

  * methodology and standards will be applied; 

  

  * products or outputs will be produced from these datasets; 

  

  * whether data will be publicly shared or for internal use only; • how sensitive personal data will be treated; 

  

  * how data will be curated and preserved. 

  

Even if the main effort in data collection will come from the pilots, nearly
all project partners will be collectors and/or producers of data, which
implies specific responsibilities that have been outlined. Special attention
will be given to ensure that published data does not break any IPR rules, nor
regulations and good practices related to ethics and personal data protection.
For this latter point, individual informed consent forms will be collected and
systematic anonymisation or pseudonymisation of personal data may be
implemented, as appropriate.

This version of DMP currently lists 16 datasets, mainly relating to the four
pilots carried out by ELTE, SPK, UGR and CUNI. These datasets can be divided
into three main groups: 4 outcomes from local encounters, 4 recordings of one-
to-one and focus groups conversations and 4 contact lists of people involved
in these activities. Additionally, pilots’ workshops and focus groups will
also produce the dataset #15, about participations, that will be managed by
UGR, and the dataset #16, informed consent forms, whose final responsible is
COVUNI.

The list of subscribers to REACH’s newsletter (#13) will be collected and
preserved by partner Promoter, that will also take care of hosting the
database of participatory activities good practices in CH (#14), created by a
combined effort of almost all project partners.

Due to the nature of REACH project, as a Coordination and Support Action that
will bring together and collect personal and sensitive data from a wide-
ranging network of subjects involved in cultural heritage – local
administrations, cultural heritage professionals, academic experts, arts
practitioners, professionals in archives and galleries, associations, interest
groups and policy-makers - most datasets will not be published online or by
any other means; the only exception being dataset #14, that will be available
at https://open-heritage.eu.

Regarding delivery dates, outcomes and recordings from local encounters will
be collected up to month 27 (January 2020); the database of good practices
from previous projects will be published in month 12 (November 2018); at month
30 (April 2020), the data from participation in workshops and pilots will be
integrated into deliverable D6.3. The other datasets do not have specific
delivery dates.

Following the EU’s guidelines, this Data Management Plan will be reviewed on a
regular basis. It will be reissued annually (in Month 18 and 30) and submitted
to the Commission as part of the Periodic Report at the halfway stage and end
of the REACH project.

With the submission of this Data Management Plan, in month 6, as initially
planned, the REACH project has achieved milestone MS13, but more than that, it
has provided a structure and clear guidance for project partners to use when
undertaking project activity.