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**Data set description:**

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Data set **JERRI_state_of_the_art_interviews.xlsx** :

The data has been generated by Fraunhofer ISI (Benjamin Teufel, Ralf Lindner,
Bruno Gransche and Kerstin Goos) and TNO (interview team led by Joram Nauta)
by carrying out and recording expert interviews and extracting the relevant
information in Microsoft Excel. The final data set will be compiled by
integrating several single Excel files and carrying out minor corrections. It
has a size about 130 kB. A documentation of the interview guideline and
analysis is contained in “Deliverable D1.1 Synthesis on existing good RRI
practices”.

Data set **JERRI_Preliminary_comparison_of_RTOs.xlsx** :

The data set has been generated by TNO (Anne Joignant) by desk research and
the analysis of relevant documents and is documented with Microsoft Excel. It
has a size of about 60 kB. It is also included as an annex in “Deliverable
D1.1 Synthesis on existing good RRI practices”.

Data set **JERRI_Goal_setting_workshop_documentation_FhG.pdf** :

The data set has been generated by Fraunhofer ISI (Benjamin Teufel) by
applying workshop methods and a documentation of workshop results with
Microsoft PowerPoint. It has a size of 600 kB. A documentation for the
replication of the results (in other contexts) will be included in the
publicly available report “Deliverable D2.2 Description on specified RRI goals
at Fraunhofer”.

Data set **JERRI_Goal_setting_workshop_documentation_TNO.pdf** :

The data set has been generated by TNO (Joram Nauta), it documents the process
and the outcome of goal developing phase of JERRI. It i further outlined in
“Deliverable D3.2 Description on specified RRI goals at TNO”.

Data set **JERRI_OA_online_survey_FhG.pdf:**

The data will be generated by Fraunhofer IRB (survey by Andrea Wuchner and
Tina Klages) by carrying out and recording an online survey. The results are
documented in CSV format. It has a size of about 500 KB.

Data set **JERRI_Interviews_barriers_FhG.xlsx** :

The data has been generated by Fraunhofer ISI (interview team led by Philine
Warnke) by carrying out and recording expert interviews and extracting the
relevant information in Microsoft Excel. The final data set will be compiled
by integrating several Excel files and carrying out minor corrections. It has
a size of about 20 kB. A documentation of the interview guideline and analysis
will be contained in “Deliverable D4.1 Discussion paper on the analysis of
organizational barriers”.

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Data set **JERRI_Interviews_barriers_TNO.xlsx** :

The data will be generated by TNO (interview team led by Joram Nauta),
analogous to the data set JERRI_Interviews_barriers_FhG.xlsx, and documented
in “Deliverable 5.1 Discussion paper on the analysis of organizational
barriers (TNO part)”.

Data set **JERRI_Action_plan_workshop_documentation_FhG.pdf** :

The data has been generated by Fraunhofer ISI (Philine Warnke) by applying
workshop methods and a documentation of workshop results with Microsoft
PowerPoint. It has a size of 3 MB. A documenatation for the replication of the
results (in other contexts) is included in the publicly available report
“Deliverable D4.2 Transformative RRI action plan for Fraunhofer”.

Data sets **Workshop_evaluation_data_evaluation_report_I.xlxs** and

**Workshop_evaluation_data_evaluation_report_II.xlxs**

The data sets has been generated by the IHS team (Magdalena Wicher, Elisabeth
Frankus, Alexander Lang, Milena Wuketich and Erich Griessler) by applying
interview, workshop and survey methods respectively and a documentation of the
files in the respective format. Documentations for the replication of the
results (in other contexts) will be included in the publicly available reports
“Deliverable D 8.2 Evaluation report I”, “Deliverable D 8.3 Evaluation report
II” and “Deliverable 8.4 Summative Evaluation”.

Data set **JERRI_International_interviews.docx** :

The data has been generated by Fraunhofer ISI (Stephanie Daimer, Hendrik
Berghäuser) by carrying out and recording expert interviews and extracting the
relevant information in Microsoft Word. It has a size of 120 kB. A
documentation of the interview guideline and analysis is contained in
“Deliverable D9.1 Case study part I: RRI goals and practices” and “Deliverable
D 9.2 Case study part II: Good practices for RRI institutionalisation”.

Data set
**JERRI_First_International_mutual_learning_workshop_documentation.pdf** :

The data set has been generated by Fraunhofer ISI (Stephanie Daimer and Cheng
Fan) by applying workshop methods and a documentation of workshop results with
Microsoft Word. It will presumably have a size of 1 MB. A documentation for
the replication of the results (in other contexts) will be included in
“Deliverable D9.1 Case study part I: RRI goals and practices” and “Deliverable
D 9.2 Case study part II: Good practices for RRI institutionalisation”.

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General remark on the public availability of the data sets:

The JERRI consortium provides all above-mentioned data sets to the public via
the respective repositories (see section “Data use after publication” and
“Standards and metadata”). Concerning the Data Sets of the International
Mutual Learning Workshops (WP9) only the Data/Documentation of the first
International Mutual Learning are released so as not to risk the anonymity of
the participants. The same goes for the data sets 'JERRI International
Interviews' and 'JERRI Interviews barriers' (FhG & TNO) in which some parts of
the interview results had to left out in order to ensure the anonymity of the
interview partners, which could in some cases easily be identified by
considering the respective reports.

The data sets 'JERRI Action Plan Workshop Documentation' (TNO), 'Interview
analysis for the evaluation report 1 & 2' (IHS) and the 'Survey data outcomes'
(IHS) that had been listed in the former version of this document (from
November 2016) can not made publicly available at all in order to not risk the
anonymitiy of interviewed persons and/or to protect the confidence of internal
organisational processes.

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<td>

**Data security and handling of sensitive data:**

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Data security:

All data sets will be stored on secure local devices of the collecting
consortium institution.

Data sets will automatically and regularly backed up (cf. section “Archival
storage and conservation”).

Handling sensitive data:

For all data sets, the EU directive 95/46/EC will be applied, in particular no
personal data or links to individuals will be included in the data sets
published by the JERRI consortium. More information on the handling of
sensitive data is included in the formal “Deliverable D12.1: H - Requirement
No. 1” and “Deliverable D12.2: POPD – Requirement No. 2”.

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<td>

**Data use after publication:**

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Subsequent use of the data sets that are made publicly available will be
possible from the point when they are published via the respective
repositories Fraunhofer Fordatis and IRIHS – Institutional Repository at IHS
Vienna.

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Records of all publicly available data sets:

The records contain information on copyrights on the respective data as well
as on the

JERRI project (cf. section “Standards and metadata”). Records will be publicly
visible. As soon as it is technically possible, they will be disseminated to
further systems via OAIPMH, e. g. to the OpenAIRE repository, and indexed via
Google.

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<td>

**Standards and metadata:**

</td> </tr>  
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<td>

At **Fraunhofer** , all data sets that will be made publicly available via the
institutional research data infrastructure of the **Fraunhofer-Gesellschaft**
will be recorded in „Fordatis“  ( **_https://fordatis.fraunhofer.de_ ** )  ,
provided with significant, standardised metadata and a DOI.

A meta data profile has been developed. It is based on the general standard
DataCite Version 4.0 (  _http://schema.datacite.org/_ )  and completed.
Metadata will be stored and are searchable in the Fraunhofer Publica
repository. The meta data profile is linked to further project information.

At **TNO** , no institutional infrastructure for Open Data has been
established yet. As part of the JERRI project itself, it will be assessed if
and how repositories comparable to

Fraunhofer Fordatis can/will be established. Data sets collected, stored
and/or processed by TNO are made publicly available via Fraunhofer Fordatis if
at least one author is part of the Fraunhofer-Gesellschaft.

At **IHS** , all data sets that will be made public are available via the
institutional research data infrastructure of **IHS** IRIHS – Institutional
Repository at IHS Vienna  ( _http://irihs.ihs.ac.at/_ )  . For the repository
policy including metadata policy see

_http://irihs.ihs.ac.at/policies.html_ .  Particularly relevant metadata
issues are (excerpt from the metadata policy):

  * “Anyone may access the metadata free of charge. 

  

  * The metadata may be re-used in any medium without prior permission for not-forprofit purposes provided the OAI Identifier or a link to the original metadata record are given. 

  

  * The metadata must not be re-used in any medium for commercial purposes without formal permission.” 

  

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**Archival storage and conservation (incl. backup):**

</th> </tr>  
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<td>

According to the rules of good scientific conduct, data will be stored for at
least 10 years, irrespective of their publication. Data will be stored and
backed up on secure local devices in the respective consortium institution
that collected the data.

Archival storage and conservation of the data sets at the **Fraunhofer-
Gesellschaft** :

All data sets that will be made publicly available via the institutional
research data infrastructure of the Fraunhofer-Gesellschaft will be recorded
in Fordatis. Data will be stored georedundant at two different places. A
minimum storage of 30 MB will be necessary. Long-term measurements of longtime
archiving will be implemented.

Archival storage and conservation of the data sets at **IHS** :

Data sets will be stored at IRIHS – Institutional Repository at IHS Vienna
(cf. section

“standards and metadata”) – a backup server produces a backup once per day,
keeps the backup for one year, and then deletes it.

</td> </tr>  
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<td>

**Responsibilities for the handling of data sets**

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<td>

Responsibilities for the following data set:

  * JERRI_state_of_the_art_interviews.xlsx 

  

Collection: Fraunhofer ISI and TNO

Storage: Fraunhofer ISI

Processing: Fraunhofer ISI and TNO

Documentation: Fraunhofer ISI and TNO (Deliverable D1.1)

Publication: Fraunhofer ISI

Responsibilities for the following data sets:

  * JERRI_Goal_setting_workshop_documentation_FhG.pdf; 

  

  * JERRI_OA_online_survey_FhG.pdf; 

  

  * JERRI_Interviews_barriers_FhG.xlsx; 

  

  * JERRI_Action_plan_workshop_documentation_FhG.pdf; 

  

  * JERRI_International_interviews.docx; 

  

  * JERRI_First_International_mutual_learning_workshop_documentation.pdf 

  

Collection: Fraunhofer ISI

</td> </tr> </table>  
<table>  
<tr>  
<th>

Storage: Fraunhofer ISI

Processing: Fraunhofer ISI

Documentation: Fraunhofer ISI (Deliverables D2.2, D4.2, D9.1)

Publication: Fraunhofer ISI

Responsibilities for the following data sets:

  * JERRI_Preliminary_comparison_of_RTOs.docx; 

  

  * JERRI_Goal_setting_workshop_documentation_TNO.pdf; 

  

  * JERRI_Interviews_barriers_TNO.xlxs; 

  

Collection: TNO

Storage: TNO

Processing: TNO

Documentation: TNO (Deliverables D3.2, D5.2)

Publication: Fraunhofer ISI

Responsibilities for the following data sets:

  * Workshop_evaluation_data_evaluation_report_I.xlxs 

  

  * Workshop_evaluation_data_evaluation_report_II.xlxs 

  

Collection: IHS

Storage: IHS

Processing: IHS

Documentation: IHS

Publication: IHS

</th> </tr>  
<tr>  
<td>

**Costs**

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<td>

For the management of research data in the JERRI project, the following
personnel costs including overhead will incur: 373,980 €..

Data collection concepts (30 %): 112,194 €

Data collection (30 %): 112,194 €

Data securtiy / back-up (5 %): 18,699 €

Processing of sensitive data, e. g. anonymisation (5 %): 18,699 €

</td> </tr> </table>

Data processing (5 %): 18,699 €

Documentation of data management activities incl. Data Management Plan (15 %):
56,097 €

Long-time storage (10 %): 37,398 €

The costs listed above are addressed in the project calculation.