#  INTRODUCTION

This deliverable describes the Data Management Plan (DMP) for the FutureTDM
project. The aim of the DMP is to provide an analysis of the main elements of
the data management policy that will be used throughout the project, with
regard to all the datasets that will be generated and used. The DMP follows
the guidelines suggested for Horizon 2020 calls  1  and will evolve during the
lifespan of the project. Moreover, an ethical approach will be adopted and
maintained throughout the fieldwork process, following the directives
described in deliverable 2.1.

#  DATASET MANAGEMENT

This section encompasses the current status within the consortium about the
data that will be produced. It will be coherently updated as the project
progresses to always reflect the current status. In particular, Table 1
outlines the most relevant aspects that the FutureTDM project will take into
account.

**Table 1: Relevant aspects in dataset management**  
  
<table>  
<tr>  
<th>

Data set reference and name

</th>  
<th>

_Structured interviews_

</th> </tr>  
<tr>  
<td>

Data set description

</td>  
<td>

General description

</td>  
<td>

The data gathered concerns the answers given by TDM practitioners on questions
related to text and data mining practices and issues. In total the 30
interviews will be recorded to mp3 and transcribed into an excel file. The
data will be made available anonymized to the project partners for use within
the FutureTDM project

</td> </tr>  
<tr>  
<td>

Provenance

</td>  
<td>

Face to face interviews

</td> </tr>  
<tr>  
<td>

Nature

</td>  
<td>

Mixed method research. The questionnaire contains questions on the
participants’ professional opinion and experiences with TDM. No additional or
sensitive personal data is being collected

</td> </tr>  
<tr>  
<td>

Scale

</td>  
<td>

30 stakeholders

</td> </tr>  
<tr>  
<td>

Beneficiary

</td>  
<td>

The data is collected for internal use of the FutureTDM project. However the
results will feed back into the FutureTDM project through visualizations and
reports, to derive insight and provide best practices which will be made
publicly available

</td> </tr>  
<tr>  
<td>

Standards and metadata

</td>  
<td>

The interviews will be recorded (mp3), transcribed together with additional
notes in Excel and reported in form of a document. In case the primary
interview data (actual mp3 files) are to be persistently stored for future use
by other researches, they would be appropriately described using a compatible
schema (Dublin Core)

</td> </tr>  
<tr>  
<td>

Data collection procedure

</td>  
<td>

  * Stakeholder collection/ KC participant list: names, contact details and organisations as part of the stakeholder identification will be collected and (after getting their consent) made available in the online stakeholder map 

  

  * Bibliographic references: references will be collected and stored (e.g. in bibTex format), but being public domain data, no ethical issue arises 

  

</td> </tr>  
<tr>  
<td>

</td>  
<td>



</td>  
<td>

Structured Interviews (WPs 4 and 5): participants are chosen from the
stakeholder collection and, based on their voluntary informed consent, asked
to answer a set of pre‐determined open and closed question in person or
through videocall. With the participants consent (using the form provided in
the Annex), the interviews will be recorded and transcribed for internal use
only (adopting the standards above mentioned). The data will be anonymized for
further use for the purpose of FutureTDM

</td> </tr>  
<tr>  
<td>

</td>  
<td>



</td>  
<td>

Mainly public data will be used throughout the FutureTDM project. In case
industrial projects are used, the owner of the Intellectual Property Rights
will be approached and will have to approve that the data can be used for the
project. Furthermore, the data will be aggregated and anonymized for ensuring
that personal and or confidential data are not violated

</td> </tr>  
<tr>  
<td>

</td>  
<td>



</td>  
<td>

Interviews (WPs 2 and 7): Video and photo images will be made available on the
project website under Creative Commons BY Attribution v. 4.0 License and may
be played at the larger multistakeholder workshops/symposium. The participants
will be asked to sign a “consent form”, where the participants confirm that
all portraits and images are made with the explicit authorization of the
participant. The participants also confirm that the FutureTDM project can use
the videos and images for the

FutureTDM projects

</td> </tr> </table>

#  DATA SHARING

Table 2 outlines access procedures and rights in relation to the data gathered
throughout the FutureTDM project

**Table 2: Access procedure and access rights followed by FutureTDM**  
  
<table>  
<tr>  
<th>

Access procedure

</th>  
<th>

In accordance with Grant Agreement Article 25, data must be made available
upon request, or in the context of checks, reviews, audits or investigations.
If there are ongoing checks etc. the records must be retained until the end of
these procedures

</th> </tr>  
<tr>  
<td>

Access rights

</td>  
<td>

Project partners:

  * FutureTDM partners must give each other access — on a royalty‐free basis — to data needed to implement their own tasks under the action, where is legally and practically possible 

  

  * FutureTDM partners must give each other access – under fair and reasonable conditions (Article 25.3) – for exploiting their own results to data, where is legally and practically possible 

  

  * Unless otherwise agreed, requests for access may be made up to one year after the period set out in Article 3 (24 months) 

  

Affiliated entities:

  * Unless otherwise agreed, access must be given, under fair and reasonable conditions, and where is legally and practically possible 

  

  * Requests for access may be made — unless agreed otherwise — up to one year after the period set out in Article 3 (24 months) 

  

</td> </tr> </table>

Concerning the exploitation and the dissemination of results, each partner
must take measures to ensure the exploitation of its results, up to four years
after the period set out in Article 3 (24months) and to guarantee the access
and visibility of the results (according to Article 29 of the Grant
Agreement). To this aim different dissemination channels are adopted, improved
and maintained also after the project lifecycle (for more detailed information
see D7.2, Communication and exploitation plan). They are shown in Table 3
along with a short description about their use and the policies adopted. The
content presented in the table will be coherently updated as the project
progresses.

**Table 3: Dissemination channels**  
  
<table>  
<tr>  
<th>

**Dissemination channels**

</th>  
<th>

**Usage**

</th>  
<th>

**Policy**

</th> </tr>  
<tr>  
<td>

Project website

</td>  
<td>

Reference point of project visibility until the Open Information Hub goes
online

</td>  
<td>

CC‐BY

</td> </tr>  
<tr>  
<td>

Newsletter

</td>  
<td>

Provide regular updates on the project activities and redirect to the website,
where more information on the project is available

</td>  
<td>

CC‐BY

</td> </tr>  
<tr>  
<td>

Fact sheets

</td>  
<td>

Support the work of the project and encourage feedback e.g. at events

</td>  
<td>

CC‐BY

</td> </tr>  
<tr>  
<td>

Knowledge Cafés (KC)

</td>  
<td>

Informal opportunity for stakeholders to find out about TDM, the FutureTDM
project and its goals, and to provide the project with feedback

</td>  
<td>

Chatham

house rule  2

</td> </tr>  
<tr>  
<td>

KC flyers

</td>  
<td>

Explain knowledge cafés and asking for input

</td>  
<td>

CC‐BY

</td> </tr>  
<tr>  
<td>

Social media (e.g.

Twitter)

</td>  
<td>

Publicise the project several time a day and support the diffusion of TDM
related news

</td>  
<td>

CC‐BY

</td> </tr>  
<tr>  
<td>

Publications

</td>  
<td>

Project related articles in TDM field

</td>  
<td>

Open Access

</td> </tr>  
<tr>  
<td>

Blog

</td>  
<td>

A place where stakeholders can find latest updates on the project, useful info
and exchange comments on TDM related topics

</td>  
<td>

CC‐BY

</td> </tr>  
<tr>  
<td>

Templates

</td>  
<td>

Ensure brand continuity

</td>  
<td>

CC‐BY

</td> </tr>  
<tr>  
<td>

Project reports

</td>  
<td>

Describe the results of the work packages

</td>  
<td>

CC‐BY

</td> </tr>  
<tr>  
<td>

Video

</td>  
<td>

Gain an insight into FutureTDM and involve stakeholder to improve TDM uptake
in EU

</td>  
<td>

Consent form + CC‐BY

</td> </tr>  
<tr>  
<td>

Survey (e.g. structured interviews)

</td>  
<td>

Collect experts feedback and generate best practice case studies

</td>  
<td>

Consent form +

CC‐BY for best practice

</td> </tr> </table>

#  ARCHIVING AND PRESERVATION

Table 4 outlines the main management principles behind the archiving and
preservation of the data collected through the project.

**Table 4: Storage and preservation in FutureTDM**  
  
<table>  
<tr>  
<th>

Inform and keep track

</th>  
<th>

  * Data gathered in WP2 (interviews and workshops) and WP4 (best practices) as well as their metadata, will be compiled and deposited in OpenAIREʼs Zenodo repository to ensure discoverability, accessibility, and intelligibility 

  

  * In case of changes to this regard, each partner must immediately inform the coordinator (who in turn must inform the Funding Agency and other partner countries) 

  

  * Records and documentation will kept upto‐date in content and format so they remain easily accessible and usable 

  

</th> </tr>  
<tr>  
<td>

Retention

</td>  
<td>

A period of four years (after the end of the project)

</td> </tr>  
<tr>  
<td>

Type of documents retained

</td>  
<td>

Project partners retain the original documents. Digital and digitalised
documents are considered originals if they are authorised by the applicable
national law

</td> </tr> </table>

#  ETHICS

The project partners are to comply with the ethical principles as set out in
the Grant Agreement (Article 34), which states that all activities must be
carried out in compliance with:

  * The ethical principles (including the highest standards of research integrity e.g. as set out in the European Code of Conduct for Research Integrity, and including, in particular, avoiding fabrication, falsification, plagiarism or other research misconduct) and Commission recommendation (EC) No 251/2005 of 11 March 2005 on the European Charter for Researchers and on a Code of Conduct for the Recruitment of Researchers (OJ L 75, 22.03.2005, p. 67), the European Code of Conduct for Research Integrity of ALLEA (All 

  

European Academies) and ESF (European Science Foundation) of March 2011

  * Applicable international, EU and national law. 

  

Furthermore, activities raising ethical issues must comply with the “ethics
requirements” set out in

Annex 1 of the Grant Agreement.

**Confidentiality**

Whenever not differently written, the FutureTDM partners must retain any data,
documents or other material as confidential (“confidential information”)
during the implementation for the project and for four years after the period
set out in Article 3 (24 months). Further details on confidentiality can be
found in Article 36 of the Grant Agreement.