#  Introduction

EFFECT is a H2020 funded project under the FET Programme aiming to enhance
visibility and impact of FET research in a wide diversity of actors
(researchers, industry, policy makers, civil society organisations, citizens
etc.) and to stimulate debate and collaboration among multiple stakeholders
through dedicated community building and public engagement activities.

Research data is as important as the publications they support. Even if EFFECT
is not going to produce research data, as it will rather treat existing public
ones, specific datasets will be generated from its analysis, communication and
engagement activities. Hence the importance for EFFECT to define a data
management policy.

This document introduces the Data Management Plan (DMP). It will primarily
list the different datasets that will be produced by the project, the main
exploitation perspectives for each of those datasets and the major management
principles the project will implement to handle those datasets.

The purpose of the DMP is to provide an analysis of the main elements of the
data management policy that will be used by the consortium with regard to all
the datasets that will be generated by the project.

##  Datasets Description

The EFFECT project partners have identified the datasets that will be produced
during the different phases of the project. The list is provided below, while
the nature and details for each dataset are given in the subsequent sections.  
  
<table>  
<tr>  
<th>

**Number**

</th>  
<th>

**Name**

</th>  
<th>

**Responsible Partner**

</th> </tr>  
<tr>  
<td>

**1**

</td>  
<td>

EFFECT Website and Newsletter Subscribers

</td>  
<td>

YOURIS

</td> </tr>  
<tr>  
<td>

**2**

</td>  
<td>

FET projects Database

</td>  
<td>

ZABALA

</td> </tr>  
<tr>  
<td>

**3**

</td>  
<td>

EFFECT Events (workshops, webinars, events) subscribers

</td>  
<td>

ALL

</td> </tr> </table>

Table 1. List of datasets

###  Personal Data Protection

For some of the activities to be carried out by the project, it may be
necessary to collect basic personal data (e.g. full name, contact details,
background), even though the project will avoid collecting such data unless
deemed necessary.

Such data will be protected in compliance with the EU's Data Protection
Directive 95/46/EC1 aiming at protecting personal data, as described in D6.1
POPD - Requirement No. 1.

All data collected by the project will be done after giving data subjects full
details on their treatment and after obtaining signed informed consent forms.

#  Data Management Plan

##  EFFECT Website and Newsletter Subscribers  
  
<table>  
<tr>  
<th>

**Data identification**

</th> </tr>  
<tr>  
<td>

**Dataset description** Mailing list containing email addresses and names of
all subscribers

</td> </tr>  
<tr>  
<td>

**Source** This dataset is automatically generated when visitors sign up to
the newsletter form available on the project website.

</td> </tr>  
<tr>  
<td>

**Partners responsibilities**

</td> </tr>  
<tr>  
<td>

**Partner owner of the data** youris.com

</td> </tr>  
<tr>  
<td>

**Partner in charge of the data collection** youris.com

</td> </tr>  
<tr>  
<td>

**Partner in charge of the data analysis** youris.com

</td> </tr>  
<tr>  
<td>

**Partner in charge of the data storage** youris.com

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

**Info about metadata (production and** N/A **storage dates, places) and
documentation**

</td> </tr>  
<tr>  
<td>

**Standards, format, estimated volume of** This dataset can be imported from,
and exported to a CSV, TXT or **data** Excel file.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

The mailing list will be used for disseminating the project news to **Data
exploitation (purpose/use of the** a targeted audience.

**data analysis)**

</td> </tr>  
<tr>  
<td>

As it implies personal data, the access to the dataset is restricted **Data
access policy / Dissemination level:** to the EFFECT consortium.
**confidential (only for members of the Consortium and the Commission
Services)** **or Public**

</td> </tr>  
<tr>  
<td>

**Data sharing, re-use, distribution,** None **publication**

</td> </tr>  
<tr>  
<td>

The mailing list contains personal data (names and email ** Personal data
protection: are they  ** addresses of newsletter subscribers). People
interested in the ** personal data? If so, have you gained  ** project
voluntarily register, through the project website, to **(written) consent from
data subjects to** receive the project newsletter. They can unsubscribe at any
time. **collect this information?**

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

**Data storage (including backup): where?** The dataset will be preserved in
youris.com server during the

**For how long?** whole project duration

</td> </tr> </table>

##  FET projects Database  
  
<table>  
<tr>  
<th>

**Data identification**

</th> </tr>  
<tr>  
<td>

**Dataset description** This dataset contains the names, contact details,
email addresses, of 170 FET projects’ coordinators and other partners.

</td> </tr>  
<tr>  
<td>

**Source** This dataset is generated via desk research of publicly available
information and direct contacts collected directly via the interested parties
to perform Task 2.2 (Searching for involvement and commitment of results’
owners, interviewing the projects).

</td> </tr>  
<tr>  
<td>

**Partners responsibilities**

</td> </tr>  
<tr>  
<td>

**Partner owner of the data** ZABALA

</td> </tr>  
<tr>  
<td>

**Partner in charge of the data collection** ZABALA

</td> </tr>  
<tr>  
<td>

**Partner in charge of the data analysis** ZABALA

</td> </tr>  
<tr>  
<td>

**Partner in charge of the data storage** ZABALA

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

**Info about metadata (production and** N/A **storage dates, places) and
documentation**

</td> </tr>  
<tr>  
<td>

**Standards, format, estimated volume of** This dataset can be imported from,
and exported to a CSV, TXT or **data** Excel file.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

The mailing list will be used for contacting projects in order to ** Data
exploitation (purpose/use of the  ** identify outputs and/or stories of these
projects to be later

** data analysis)  ** communicated through a mix of communication formats and

distribution channels.

</td> </tr>  
<tr>  
<td>

As it implies personal data, the access to the dataset is restricted **Data
access policy / Dissemination level:** to the EFFECT consortium only.
**confidential (only for members of the Consortium and the Commission
Services)** **or Public**

</td> </tr>  
<tr>  
<td>

**Data sharing, re-use, distribution,** None **publication**

</td> </tr>  
<tr>  
<td>

The mailing list contains personal data (names and email **Personal data
protection: are they** addresses) publicly available online. **personal data?
If so, have you gained (written) consent from data subjects to collect this
information?**

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

**Data storage (including backup): where?** The dataset will be preserved in
ZABALA’s server. **For how long?**

</td> </tr> </table>

##  EFFECT Events (workshops, webinars, events) subscribers  
  
<table>  
<tr>  
<th>

**Data identification**

</th> </tr>  
<tr>  
<td>

**Dataset description** This dataset contains the names, contacts, email
addresses, of

users interested subscribing to EFFECT events (webinars, workshops, Meet&Match
events).

</td> </tr>  
<tr>  
<td>

**Source** This dataset is automatically generated when users sign up to the

event form available on the project website or on the event website.

</td> </tr>  
<tr>  
<td>

**Partners responsibilities**

</td> </tr>  
<tr>  
<td>

**Partner owner of the data** YOURIS, in case of subscription on the EFFECT
project website. The organizers of events, not directly managed by EFFECT, in
case of online subscription on their websites.

</td> </tr>  
<tr>  
<td>

**Partner in charge of the data collection** All partners (depending on the
organisation of the specific event)

</td> </tr>  
<tr>  
<td>

**Partner in charge of the data analysis** All partners (depending on the
organisation of the specific event)

</td> </tr>  
<tr>  
<td>

**Partner in charge of the data storage** All partners (depending on the
organisation of the specific event)

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

**Info about metadata (production and** N/A **storage dates, places) and
documentation**

</td> </tr>  
<tr>  
<td>

**Standards, format, estimated volume of** This dataset can be imported from,
and exported to a CSV, TXT or **data** Excel file.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

The mailing list will be used for informing the interested users ** Data
exploitation (purpose/use of the  ** about a specific event organised within
the framework of the **data analysis)** project.

</td> </tr>  
<tr>  
<td>

As it implies personal data, the access to the dataset is restricted **Data
access policy / Dissemination level:** to EFFECT consortium. **confidential
(only for members of the Consortium and the Commission Services)** **or
Public**

</td> </tr>  
<tr>  
<td>

**Data sharing, re-use, distribution,** None **publication**

</td> </tr>  
<tr>  
<td>

The mailing list contains personal data (names and email ** Personal data
protection: are they  ** addresses). People interested in the event
voluntarily register, **personal data? If so, have you gained** through the
project website or the event page, to receive info

**(written) consent from data subjects to** about the event. They can
unsubscribe at any time. **collect this information?**

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

**Data storage (including backup): where?** The dataset will be preserved in
the interested partners’ server. **For how long?**

</td> </tr> </table>

#  Conclusion

This Data Management Plan provides an overview of the data that the EFFECT
project will produce together with related challenges and constraints that
need to be taken into consideration.

The analysis contained in this report allows anticipating the procedures and
infrastructures to be implemented by EFFECT PROJECT to efficiently manage the
data it will produce.

Nearly all project partners will be owners or/and producers of data, which
implies specific responsibilities, described in this report.

The EFFECT project Data Management Plan puts a strong emphasis on the
appropriate collection, storing and preservation of those datasets.