#  DATA SET REFERENCE, NAME AND DESCRIPTION

This section shows a description of the information to be gathered, the nature
and the scale of the data generated or collected during the project. These
data are listed below:

ULISENS Project Parameters and Data are divided into Confidential and Non
Confidential Information:  
  
<table>  
<tr>  
<th>

**Confidential Information**

</th>  
<th>

**Non Confidential Information:**

</th> </tr>  
<tr>  
<td>

  * Names of the providers of prototypes and their industrial details: Company names and addresses. 

  

  * Technical files including all compulsory documents for demonstrators, with standards and applicable directives 

  

  * Prototype testing results 

  

  * Declaration of Conformity and Notified body testing results 

  

  * Pilot plant design, parameters and critical data for the upscaling of the production. 

  

  * Jobs and quality procedures. 

  

  * Details of potential customers and interests related to the 

  

commercialization plan

</td>  
<td>

  * Names of stakeholders in which the demonstrators are installed including details as names, addresses and other. 

  

  * Results of the demonstration activities carried out 

  

  * Contents of the training actions. 

  

</td> </tr> </table>

#  STANDARDS AND METADATA

The main objectives of the ULISENS project are not scientific publications.
However, _Open Access (OA) will be implemented in peer-review publications
(scientific research articles published in academic journals), conference
proceedings and workshop presentations carried out during and after the end of
the project. In addition, non-confidential PhD or Master Thesis and
presentations will be disseminated in OA._

The publications issued during the project will include the Grant Number,
acronym and a reference to the H2020 Programme funding, including the
following sentence:

“Project ULISENS has received funding from the European Union´s Horizon 2020
research and innovation programme under grant agreement No 726499”. In
addition, all the documents generated during the project will indicate in the
Metadata the reference of the project: ULISENS H2020 726499.

Each paper will include the terms Horizon 2020, European Union (EU), the name
of the action, acronym and the grant number, the publication date, the
duration of embargo period (if applicable) and a persistent identifier (e.g.
DOI).

The purpose of the requirement on metadata is to maximise the discoverability
of publications and to ensure the acknowledgment of EU funding. Bibliographic
data mining is more efficient than mining of full text versions. The inclusion
of information relating to EU funding as part of the bibliographic metadata is
necessary for adequate monitoring, production of statistics, and assessment of
the impact of Horizon 2020 [2].

#  DATA SHARING

All the scientific publications of the Horizon 2020 project will be
automatically aggregated to the OpenAIRE portal (provided they reside in a
compliant repository). Each project has its own page on OpenAIRE ( _Figure 1_
) featuring project information, related project publications and datasets and
a statistics section. BIOTICA will ensure that if there were scientific papers
derived from ULISENS project, they will be available as soon as possible in
OpenAIRE, taking into account embargo period (in case they exist).

**_FIGURE 1_ : ULISENS INFORMATION IN OPENAIRE WEB ( _WWW.OPENAIRE.EU_ ) **

BIOTICA will check periodically if the list of publications is completed. In
case there are articles not listed it is necessary to notify to the portal.
The steps to follow to publish an article and the subsequent OA process are:

The final peer-reviewed manuscript is added to an OA repository.

The reference and the link to the publication should be included in the
publication list of the progress Report.

When the publication is ready, the author has to send it to the coordinator,
who will report to the EC through the publication list included in the
progress reports. Once the EC has been notified by the coordinator about the
new publication, the EC will automatically aggregate it at the OpenAIRE
portal.

#  ARCHIVING AND PRESERVATION

In order to achieve an efficient access to research data and publications in
ULISENS project, Open Access (OA) model will be applied. Open access can be
defined as the practice of providing on-line access to scientific information
that is free of charge to the end-user. Open Access will be implemented in
peerreview publications (scientific research articles published in academic
journals), conference proceedings and workshop presentations carried out
during and after the end of the project. In addition, nonconfidential PhD or
Master Thesis and presentations will be disseminated in OA.

Open access is not a requirement to publish, as researchers will be free to
publish their results or not. This model will not interfere with the decision
to exploit research results commercially e.g. through patenting [3].

The publications made during ULISENS project will be deposited in an open
access repository (including the ones that are not intended to be published in
a peer-review scientific journal). The repositories used by project partners
will be:

ZENODO will be used by ULISENS

As stated in the Grant Agreement (Article 29.3): _“As an exception, the
beneficiaries do not have to ensure open access to specific parts of their
research data if the achievement of the action´s main objective, as described
in Annex I, would be jeopardized by making those specific parts of the
research data openly accessible. In this case, the data management plan must
contain the reasons for not giving access”._

This rule will be followed only in some specific cases, in those that will be
necessary to preserve the main objective of the project.

Dissemination Plan

Research Results

Data Management Plan

Research

Decision to

disseminate /

share

Decision to

exploit/

protect

Publications

Depositing

research data

Gold OA

Green OA

Restricted access

and/or use

Access and use

free of charge

Patenting (or

other form of

protection)

And/or

According to the “Guidelines on Open Access to Scientific Publications and
Research Data in Horizon 2020” [2], there are two main routes of open access
to publications:

**Self-archiving (also referred to as “green open access”):** in this type of
publication, the published article or the final peer-reviewed manuscript is
archived (deposited) by the author \- or a representative - in an online
repository before, alongside or after its publication. Some publishers request
that open access be granted only after an embargo period has elapsed.

**Open access publishing (also referred to as “gold open access”):** in this
case, the article is immediately provided in open access mode as published. In
this model, the payment of publication costs is shifted away from readers
paying via subscriptions. The business model most often encountered is based
on one-off payments by authors. These costs (often referred to as Article
Processing Charges, APCs) can usually be borne by the university or research
institute to which the researcher is affiliated, or to the funding agency
supporting the research.

As a conclusion, the process involves two steps, firstly BIOTICA will deposit
the publications in the repositories and then they will provide open access to
them. Depending on the open access route selected self-archiving (Green OA) or
open access publishing (Gold OA), these two steps will take place at the same
time or not. In case of self-archiving model, embargo period will have to be
taken into account (if any).

##  GREEN OPEN ACCESS (SELF-ARCHIVING)

This model implies that researchers deposit the peer-reviewed manuscript in a
repository of their choice (e.g. ZENODO). Depending on the journal selected,
the publisher may require and embargo period between 6 and 12 months. The
process to follow for ULISENS project is:

  1. BIOTICA prepares a publication for a peer-review journal. 

  

  2. After the publication has been accepted for publishing, the partner will send the publication to the project coordinator. 

  

  3. BIOTICA will notify the publication details to the EC, through the publication list of the progress report. Then, the publication details will be updated in OpenAIRE. 

  

  4. The publication may be stored in a repository (with restricted access) for a period of between 6 and 12 months (embargo period) as a requirement of the publisher. 

  

  5. Once the embargo period has expired, the journal gives Open Access to the publication and the partner can give Open Access in the repository. 

  

  

Partner prepares the

publication

Partner notifies to

project coordinator

Partner stores the publication in a

repository with restricted access

Publication in

OpenAIRE

Coordinator

notifies EC

Partner gives Open

Access to the

publication

Embargo period

**_FIGURE 3_ : STEPS TO FOLLOW IN GREEN OPEN ACCESS PUBLISHING WITHIN ULISENS
PROJECT **

##  GOLD OPEN ACCESS (OPEN ACCESS PUBLISHING)

When using this model, the costs of publishing are not assumed by readers and
are paid by the authors, this means that these costs will be borne by the
university or research institute to which the researcher is affiliated, or to
the funding agency supporting the research. These costs can be considered
eligible during the execution of the project.

The process foreseen in ULISENS project is:

  1. The partner prepares a publication for a peer-reviewed journal. 

  

  2. When the publication has been accepted for publishing, the partner sends the publication to the project coordinator. 

  

  3. The coordinator will notify the publication details to the EC, through the publication list of the progress report. Then, the publication details will be updated in OpenAIRE. 

  

  4. The partner pays the correspondent fee to the journal and gives Open Access to the publication. This publication will be stored in an Open Access repository. 

  

  

Partner prepares the

publication

Partner notifies to

project coordinator

Partner pays the fees and gives

Open Access to the publication

Publication in OpenAIRE

Coordinator

notifies EC

_**FIGURE 4: STEPS TO FOLLOW IN GOLD OPEN ACCESS PUBLISHING WITHIN ULISENS
PROJECT** _

#  BIBLIOGRAPHY

  1. E. Commission, “Guidelines on Data Management in Horizon 2020. Version 2.1,” 15 February 2016. 

  

  2. E. Commission, “Guidelines on Open Access to Scientific Publications and Research Data in Horizon 2020. Version 2.0,” 30 October 2015\. 

  

  3. E. Commission, Fact sheet: Open Access in Horizon 2020, 9 December 2013.