#  Executive Summary

This document describes the Data Management Plan (DMP) for the SAFEWAY
project. The DMP provides an analysis of the main elements of the data
management policy that will be used throughout the SAFEWAY project by the
project partners, with regard to all the datasets that will be generated by
the project. The documentation of this plan is a precursor to the WP1
Management. The format of the plan follows the Horizon 2020 template
“Guidelines on Data Management in Horizon 2020”  1  .

#  Glossary of Terms  
  
<table>  
<tr>  
<th>

DMP

</th>  
<th>

Data Management Plan

</th> </tr>  
<tr>  
<td>

E&BP

</td>  
<td>

Exploitation and Business Plan

</td> </tr>  
<tr>  
<td>

GDPR

</td>  
<td>

General Data Protection Regulation

</td> </tr>  
<tr>  
<td>

GFS

</td>  
<td>

Global Forecast System

</td> </tr>  
<tr>  
<td>

GIS

</td>  
<td>

Geographic Information System

</td> </tr>  
<tr>  
<td>

IMS

</td>  
<td>

Information Management System

</td> </tr>  
<tr>  
<td>

INEA

</td>  
<td>

Innovation and Networks Executive Agency

</td> </tr>  
<tr>  
<td>

IPMA

</td>  
<td>

Instituto Português do Mar e da Atmosfera

</td> </tr>  
<tr>  
<td>

IPR

</td>  
<td>

Intellectual Property Rights

</td> </tr>  
<tr>  
<td>

MMS

</td>  
<td>

Mobile Mapping System

</td> </tr>  
<tr>  
<td>

WP

</td>  
<td>

Work Package

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#  Introduction

The elaboration of the Data Management Plan (DMP) will allow SAFEWAY partners
to address all issues related with data management.

Due to the importance of research data in the support of the publications, it
is necessary to define a data management policy. This document introduces the
first version of the project Data Management Plan where the different datasets
that will be produced within SAFEWAY project are identified. The document also
includes the main exploitation perspectives for each of those datasets and
major management principles the project will implement to handle those
datasets.

Although the DMP is a Deliverable to be submitted in Month 6 (D.1.3), this is
also a live document throughout the life of the project. This initial version
will evolve during the project according to the progress of project
activities.

**Table 1:** Planed calendar for submission of the DMP and its updates  
  
<table>  
<tr>  
<th>

**Deliverable**

**Number**

</th>  
<th>

**Deliverable Title**

</th>  
<th>

**Due date**

</th> </tr>  
<tr>  
<td>

D1.3

</td>  
<td>

Data Management Plan (DMP) V1

</td>  
<td>

M6

</td> </tr>  
<tr>  
<td>

D1.5

</td>  
<td>

Data Management Plan (DMP) V2

</td>  
<td>

M18

</td> </tr>  
<tr>  
<td>

D1.7

</td>  
<td>

Data Management Plan (DMP) V3

</td>  
<td>

M30

</td> </tr>  
<tr>  
<td>

D1.9

</td>  
<td>

Data Management Plan (DMP) V4

</td>  
<td>

M42

</td> </tr> </table>

The DMP will cover the complete data life cycle as shown in Figure 1\.

**Figure 1.** Data life cycle

#  General Principles

##  Pilot on Open Research Data

The SAFEWAY Project is fully aware of the open access to scientific
publications article (Article 29.2 of the H2020 Grant Agreement), as well as
to the open access to research data article (Article 29.3 of the H2020 Grant
Agreement). However, project partners have opted to be out of the Open
Research Data due to a possible conflict with protecting results; SAFEWAY
results will be close to market and results’ disclosures should be taken with
care and always considering exploitation/commercialization possibilities.

##  IPR management and security

The SAFEWAY project strategy for knowledge management and protection considers
a complete range of elements leading to the optimal visibility of the project
and its results, increasing the likelihood of market uptake of the provided
solution and ensuring a smooth handling of the individual intellectual
property rights of the involved partners in view or paving the way to
knowledge transfer:

IPR protection and IPR strategy activities will be managed by Laura TORDERA
from FERROVIAL (leader of WP10) as Innovation and Exploitation Manager with
the support of the H2020 IPR Helpdesk. The overall IPR strategy of the project
is to ensure that partners are free to benefit from their complementarities
and to fully exploit their market position. Hence, the project has a policy of
patenting where possible. An IPR Plan will be included in the Exploitation &
Business Plans (D10.4).

Regarding Background IP (tangible and intangible input held by each partner
prior to the project needed to the execution of the project and/or exploiting
the results) it will be detailed in the Consortium Agreement, defining any
royalty payments necessary for access to this IP. Regarding Foreground IP
(results generated under the project) they will belong to the partner who has
generated them. Each partner will take appropriate measures to properly manage
ownership issues. When several beneficiaries had jointly carried out
generating results and where their respective share of work cannot be
ascertained, they will have joint ownership of such results. They will
stablish an agreement regarding the allocation of terms of exercising the
joint ownership, including definition of the conditions for grating licenses
to third parties.

##  Allocation of resources

The Project Technical Committee (PTC) will be responsible of collecting the
knowledge generated and defining protection strategy and the necessary access
rights for results exploitation, as well as propose fair solutions to any
possible conflict related to IPR. Complementarily, the PTC through the
Exploitation & Innovation Manager (E&IM) will keep a permanent surveillance
activity on the blocking IP or new IP generated elsewhere in the EU landscape
to ensure SAFEWAY freedom to operate. The output of this activity will be
included in the Exploitation and Business Plan (E&BP), which will be updated
during the project time frame.

##  Personal data protection

For some of the activities to be carried out by the project, it may be
necessary to collect basic personal data (e.g. full name, contact details,
background), even though the project will avoid collecting such data unless
deemed necessary.

Such data will be protected in compliance with the EU's General Data
Protection Regulation, Regulation (EU) 2016/679. National legislations
applicable to the project will also be strictly followed.

All data collected by the project will be done after giving data subjects full
details on the experiments to be conducted, and after obtaining signed
informed consent forms. Such forms, provided in the previous deliverable D11.2
POPD – Requirement No 2, are included in Appendix 1 of this document.
Additionally, the overall information about procedures for data collection,
processing, storage, retention and destruction were also provided in D11.2,
which are annexed to the present DMP in Appendix 2.

##  Data security

SAFEWAY shall take the following technical and organizational security
measures to protect personal data:

  1. Organizational management and dedicated staff responsible for the development, implementation, and maintenance of SAFEWAY’s information security program. 

  

  2. Audit and risk assessment procedures for the purposes of periodic review, monitoring and maintaining compliance with SAFEWAY policies and procedures, and reporting the condition of its information security and compliance to senior internal management. 

  

  3. Maintain Information security policies and make sure that policies and measures are regularly reviewed and where necessary, improve them. 

  

  4. Password controls designed to manage and control password strength, and usage including prohibiting users from sharing passwords. 

  

  5. Security and communication protocols, following Big Data analytics, will be developed as required. SAFEWAY solutions will anticipate security not only technically, but also regarding Data Protection Regulation 2016/679 changes in the Data Protection Regime as of May 2018. 

  

  6. SAFEWAY solutions will not centralise all the native data in a common database, but instead will retrieve data with values for the platform functionalities on demand. The services layer of the platform includes communication application proceeding information disclosure. 

  

  7. Operational procedures and controls to provide for configuration, monitoring, and maintenance of technology and information systems according to prescribed internal and adopted industry standards, including secure disposal of systems and media to render all information or data contained therein as undecipherable or unrecoverable prior to final disposal. 

  

  8. Change management procedures and tracking mechanisms designed to test, approve and monitor all changes to SAFEWAY technology and information assets. 

  

  9. Incident management procedures designed to investigate, respond to, mitigate and notify of events related to SAFEWAY technology and information assets. 

  

  

10.Vulnerability assessment, patch management, and threat protection
technologies and scheduled monitoring procedures designed to identify, assess,
mitigate and protect against identified security threats, viruses and other
malicious code.

11.Data could wherever be processed in anonymised or pseudonymised form.

12.Data will be processed ONLY if it is really adequate, relevant and limited
to what is necessary for the research (‘data minimisation principle’).

  1. Personal data will be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed. 

  

  2. The minimum amount of personal data necessary to fulfil the purpose of SAFEWAY will be identified. 

  

  3. No more personal data than necessary for the purpose of SAFEWAY will be achieved and stored. 

  

  4. Whenever it is necessary to process certain particular information about certain individuals, it will be collected only for those individuals. 

  

  5. Personal data will not be collected if it could be useful in the future. 

  

  

These guidelines will be of special application for INNOVACTORY and TØI
CENTRE, the two project partners who are more intensive in the use of personal
data. In the Deliverable D11.1-Ethics Requirements are annexed the exact
treatment of the data made by these two entities.

##  Ethical aspects

An ethical approach will be adopted and maintained throughout the fieldwork
process. The Ethics Mentor will assure that the EU standards regarding ethics
and Data Management are fulfilled. Each partner will proceed with the survey
according to the provisions of the national legislation that are adjusted
according to the respective EU Directives for Data Management and ethics.

The consortium will ensure the participants’ right to privacy and
confidentiality of data in the surveys, by providing participants to the
survey with the Informed Consent Procedures:

\- for those participating in the surveys being carried out within Task 4.3,
by the Institute of Transport Economics-Norwegian Center for Transport
Research

These documents will be sent electronically and will provide information about
how the answers will be used and what is the purpose of the survey.
Participants will be assured that their answers, or personal data, will be
used only for the purposes of the specific survey. The voluntary character of
participation will be stated explicitly in the Consent Form.

As it is established in Deliverable D11.3, an Ethics Mentor is appointed to
advise the project participants on ethics issues relevant to protection of
personal data.

The Ethics Mentor will advise and supervise the following aspects of the
Project:

  * _Data protection by design and default_ . The Project will require data control to implement appropriate technical and organisational measures to give effect to the GDPR’s core data-protection principles. 

  

  * _Informed consent to data processing_ . Whenever any personal data is collected directly from research participants, their informed consent will be seek by means of a procedure that meets the standards of the GDPR. 

  

  * _Use of previously collected data (‘secondary use’)_ . If personal data is processed in the Project without the express consent of the data subjects, it will be explained how those data are obtained, and their use in the Project will be justified. 

  

  * _Data protection impact assessments (DPIA)_ . If the Project involves operations likely to result in a high risk to the rights and freedoms of natural persons, this document will be conducted. 

  

  * _Profiling, tracking, surveillance, automated decision-making and big data_ . If the Project involves these techniques, a detailed analysis will be provided of the ethics issues raised by this methodology. It will comprise an overview of all planned data collection and processing operations; identification and analysis of the ethics issues that these raise, and an explanation of how these issues will be addressed to mitigate them in practice. 

  

  * _Data security_ . Both ethical and legal measures will be conducted to ensure that participants’ information is properly protected. These may include the pseudonymisation and encryption of personal data, as well as policies and procedures to ensure the confidentiality, integrity, availability and resilience of processing systems 

  

  * _Deletion and archiving of data_ . Finally, the collected personal data will be kept only as long as it is necessary for the purposes for which they were collected, or in accordance with the established auditing, archiving or retention provisions for the Project. These must be explained to your research participants in accordance with informed consent procedures. 

  

#  Data Set Description

SAFEWAY is committed to adopt whenever possible the FAIR principles for
research data; this is, data should be findable, accessible, interoperable and
re-usable.

SAFEWAY partners have identified the datasets that will be produced during the
different phases of the project. The list is provided below, while the nature
and details for each dataset are given in Section 4\.

This list is indicative and allows estimating the data that SAFEWAY will
produce – it may be adapted (addition/removal of datasets) in the next
versions of the DMP to take into consideration the project developments.

**Table 2:** SAFEWAY Dataset overview  
  
<table>  
<tr>  
<th>

**No**

</th>  
<th>

**Dataset name**

</th>  
<th>

**Responsibl e partner**

</th>  
<th>

**Related Task**

</th> </tr>  
<tr>  
<td>

1

</td>  
<td>

Mobile Mapping System (MMS) data

</td>  
<td>

UVIGO

</td>  
<td>

T3.2

</td>  
<td>

</td> </tr>  
<tr>  
<td>

2

</td>  
<td>

Historic weather dataset

</td>  
<td>

UVIGO

</td>  
<td>

T3.1

T3.3

</td>  
<td>

&

</td> </tr>  
<tr>  
<td>

3

</td>  
<td>

Global Forecasting System (GFS) data

</td>  
<td>

UVIGO

</td>  
<td>

T3.1

T3.3

</td>  
<td>

&

</td> </tr>  
<tr>  
<td>

4

</td>  
<td>

Satellite data

</td>  
<td>

PNK

</td>  
<td>

T3.2

</td>  
<td>

</td> </tr>  
<tr>  
<td>

5

</td>  
<td>

Experts interviews

</td>  
<td>

TØI

</td>  
<td>

T4.3

</td>  
<td>

</td> </tr>  
<tr>  
<td>

6

</td>  
<td>

Data on risk tolerance

</td>  
<td>

TØI

</td>  
<td>

T4.3

</td>  
<td>

</td> </tr>  
<tr>  
<td>

7

</td>  
<td>

Sociotechnical system analysis

</td>  
<td>

TØI

</td>  
<td>

T4.3

</td>  
<td>

</td> </tr>  
<tr>  
<td>

8

</td>  
<td>

Infrastructure assets data

</td>  
<td>

UMINHO

</td>  
<td>

T5.1

</td>  
<td>

</td> </tr>  
<tr>  
<td>

9

</td>  
<td>

Information on the value system

</td>  
<td>

IMC

</td>  
<td>

T6.1

</td>  
<td>

</td> </tr>  
<tr>  
<td>

10

</td>  
<td>

Stakeholder contacts collection

</td>  
<td>

UVIGO

</td>  
<td>

WP10

</td> </tr>  
<tr>  
<td>

11

</td>  
<td>

Workshops data

</td>  
<td>

FERROVIAL

</td>  
<td>

T10.3

</td> </tr> </table>

**Table 3:** Datasets description and purpose  
  
<table>  
<tr>  
<th>

**No**

</th>  
<th>

**Dataset name**

</th>  
<th>

**Description**

</th>  
<th>

**Purpose**

</th> </tr>  
<tr>  
<td>

1

</td>  
<td>

MMS data

</td>  
<td>

Data from the different sensors equipped in the Mobile Mapping System (MMS)
employed for the monitoring of the infrastructures, including data from some
or all the following sources: LiDAR sensors, RGB cameras, thermographic
cameras, and Ground Penetrating Radar.

</td>  
<td>

Inspection of the infrastructure critical assets to quantify condition. From
this data, the input information for

predictive models (WP5) and SAFEWAY IMS (WP7) will be extracted.

</td> </tr>  
<tr>  
<td>

2

</td>  
<td>

Historic weather dataset

</td>  
<td>

Observational quantitative meteorological data measured with hourly (or less)
temporal frequency over the Instituto Português do Mar e da Atmosfera (IPMA)
weather stations network. Relevant variables are air temperature, atmospheric
pressure, wind speed and direction,

maximum wind gusts speed and direction, relative air humidity, instant rain
and solar radiation.

</td>  
<td>

Main source of observational info for meteorological data interpolation and
short-term prediction systems. Base dataset for meteorological activities on
WP3.

</td> </tr>  
<tr>  
<td>

3

</td>  
<td>

Global

Forecast System (GFS) data

</td>  
<td>

Predictive quantitative meteorological data calculated with hourly temporal
frequency over a planetarywide ~11 km horizontal spatial resolution by the
National Oceanic and

Atmospheric Administration Global Forecast System (GFS) numerical model.
Relevant variables are those most analogous to the Historic weather dataset
ones.

</td>  
<td>

Complementary source of

observational info for meteorological data interpolation and short-term
prediction systems. Used on the same way than the Historic weather dataset.

</td> </tr>  
<tr>  
<td>

4

</td>  
<td>

Satellite data

</td>  
<td>

Sentinel-1 satellite imagery from Copernicus Open Access

Hub, to optimize the

Rethicus® displacement

</td>  
<td>

Geospatial information acquired from satellite are key to detect and

</td> </tr> </table>  
<table>  
<tr>  
<th>

**No**

</th>  
<th>

**Dataset name**

</th>  
<th>

**Description**

</th>  
<th>

**Purpose**

</th> </tr>  
<tr>  
<td>

</td>  
<td>

</td>  
<td>

service based on MTInSAR algorithms.

</td>  
<td>

quantify terrain displacement and deformation (e.g. landslides, subsidence,
etc.)

</td> </tr>  
<tr>  
<td>

5

</td>  
<td>

Experts interviews

</td>  
<td>

The data contain

transcriptions and notes from expert interviews with researchers and policy
makers. They will be either conducted personally, on the phone (or skype) or
they can also be conducted in written form. Include findings from
completed/ongoing EU projects

</td>  
<td>

The aim is to identify and collect sources of knowledge on how the different
users think/act in extreme situations, as well as their level of preparedness
and risk tolerance, and identify case studies for analysis of risk tolerance

</td> </tr>  
<tr>  
<td>

6

</td>  
<td>

Data on risk tolerance

</td>  
<td>

This includes the evaluation of risk tolerance of different actors and
scheduling for use in focus groups, and follow-up surveys with different user
representatives.

</td>  
<td>

To make findings on varying levels of risk tolerance and preparedness for a
range of short- and long-term extreme events, among the user groups

</td> </tr>  
<tr>  
<td>

7

</td>  
<td>

Sociotechnical system analysis

</td>  
<td>

Selected cases will be documented to represent a range of event types
occurring in Europe. Interviews and template analysis will be conducted with
people both managing and caught up in the extreme events studied.

</td>  
<td>

These analyses along with established sociotechnical system principles will
inform on optimal social and technical arrangements for IMS.

</td> </tr>  
<tr>  
<td>

8

</td>  
<td>

Infrastructure assets data

</td>  
<td>

Database of infrastructures

with identification, conservation state, inspections and structural detailing

</td>  
<td>

Databased needed to define the input data to the development of predictive
models.

</td> </tr>  
<tr>  
<td>

9

</td>  
<td>

Information on the value system

</td>  
<td>

The information on the value systems, decision making processes and key
performance indicators that

</td>  
<td>

The monetized direct

and indirect consequences of inadequate

</td> </tr>  
<tr>  
<td>

**No**

</td>  
<td>

**Dataset name**

</td>  
<td>

**Description**

</td>  
<td>

**Purpose**

</td> </tr>  
<tr>  
<td>

</td>  
<td>

</td>  
<td>

transportation infrastructure agencies and stakeholders within the project use
in management of their assets.

</td>  
<td>

infrastructure performance is needed as input to develop the value system that
will allow to prioritize the intervention of stakeholders related to transport
infrastructure.

</td> </tr>  
<tr>  
<td>

10

</td>  
<td>

Stakeholder contacts collection

</td>  
<td>

The data contain information on the main stakeholders of SAFEWAY along the
major stakeholder groups. They include infrastructure managers, operators,
public administrations, researchers, practitioners, policy makers. The contact
information that is collected includes the name, institutional affiliation,
position, email address, phone number and office address.

</td>  
<td>

The collection will be used for contacting the respondents for the validation
of the project outcomes. It also provides the basis for the dissemination of
the project and for promoting the SAFEWAY IT solutions.

</td> </tr>  
<tr>  
<td>

11

</td>  
<td>

Workshops data

</td>  
<td>

The data contain protocols, written notes and summaries that were done at the
three workshops, which are organized in different countries. The workshops aim
at developers and providers of technical solutions.

This dataset also includes the collection of contact information of attendees
that includes the name,

institutional affiliation, position, email address, phone number and office
address.

</td>  
<td>

The information gathered at the workshops will support the

development of the SAFEWAY methodologies and tools.

</td> </tr> </table>

#  SAFEWAY Datasets

##  Dataset No 1: MMS data  
  
<table>  
<tr>  
<th>

**Mobile Mapping System (MMS) data**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

This dataset comprises all the data collected by the mapping technologies
proposed by UVIGO in WP3. Therefore, it contains data from the different
sensors equipped in the Mobile Mapping System (MMS) employed for the
monitoring of the infrastructures, including data from some or all the
following sources: LiDAR sensors,

RGB cameras, thermographic cameras, and Ground Penetrating Radar. Data from
different LiDAR sensors (Terrestrial or Aerial) that may be employed for the
fulfilment of the different monitoring tasks will be comprised in this dataset
as well.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Sensor data gathered from the Mobile

Mapping System (MMS) owned by UVIGO.

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

UVIGO; N/A

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

UVIGO

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

UVIGO

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

UVIGO

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP3:

-Task 3.1 (Data acquisition). 

-Task 3.2 (Data pre-processing). 

-Task 3.3 (Data processing and automation of monitoring) 

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

Point cloud data from LiDAR sensors will be produced in real time when the
monitoring of the infrastructures is carried out. The metadata of that
information, stored in ‘.las’ format, has its documentation in
_http://www.asprs.org/wp-_

_content/uploads/2019/03/LAS_1_4_r14.pdf_

</td> </tr> </table>  
<table>  
<tr>  
<th>

**Mobile Mapping System (MMS) data**

</th> </tr>  
<tr>  
<td>

</td>  
<td>

Imagery will be produced together with the point cloud data, and the metadata
will have the specifications of the correspondent image file format.

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

Data recorded from the different sensors of the MMS dataset will be stored in
standard formats:

  * Point cloud data obtained from the LiDAR sensors will be stored either in standard binarized format (.las) or (less likely) as plain text (.txt). 

  

  * Imagery will be stored in standard image file formats (.jpg, .tiff…) 

  

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

The recorded data will be used for the monitoring of the infrastructures
within the case studies of the project. The raw data acquired by the set of
sensors equipped in the monitoring system will be processed to extract
meaningful information about the infrastructure that can feed different
attributes of the Infrastructure Information Model that is being developed in
Task 3.3, and also for three-dimensional visualization of the monitored
infrastructure.

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level: confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

Only the partner in charge of the data collection will have access to the raw
data of the dataset. The results of the data processing tasks (mainly
attribute fields required by the Infrastructure Information Model) will be
shared with other members as they will be integrated into the SAFEWAY
database. Any relevant threedimensional visualization of the data could be
made public for presenting final results.

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

Data sharing and re-use at the end of the project will be subjected to the
permission of the infrastructure owners. Nevertheless, data will be available
for research purposes (development of future data processing algorithms)
provided that datasets are fully anonymized in such a way they cannot be
associated to real structures.

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Personal data protection: are there personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

Data collected from this dataset will not intentionally include any personal
data. In the event of an identifiable individual within the imagery part of
the dataset, these data

</td> </tr>  
<tr>  
<td>

**Mobile Mapping System (MMS) data**

</td> </tr>  
<tr>  
<td>

</td>  
<td>

will be pre-processed to ensure that it is anonymised or pseudonymised.

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): Where? For how long?

</td>  
<td>

Data will be stored in secured servers of the partner in charge of the
dataset, where only research members will be granted access to the information
within the dataset.

The Consortium will take into account that for the purposes of the SAFEWAY
project the retention period is the one used in the relevant field, by analogy
to the administrative and financial issues this will be 5 years.

</td> </tr>  
<tr>  
<td>

Data destruction. How is data destruction handled? Compliance with EU /
national legislation.

</td>  
<td>

Data destruction will always comply with EU and national legislation, and will
be retained five years after the project ends.

</td> </tr> </table>

##  Dataset No 2: Historic weather dataset  
  
<table>  
<tr>  
<th>

**Historic weather dataset**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

IPMA’s Portugal Weather Dataset.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Instituto Português do Mar e da Atmosfera.

Web:  _http://www.ipma.pt/pt/index.html_

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

IPMA.

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

IP.

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

UVIGO.

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

UVIGO.

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP3, tasks 3.1, 3.3.

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

Observation weather data is continuously generated by the automated

meteorological stations belonging to the

</td> </tr>  
<tr>  
<td>

**Historic weather dataset**

</td> </tr>  
<tr>  
<td>

</td>  
<td>

IPMA’s network with a 1 hour (or 10 minutes) frequency. IPMA will provide a
subset of such data, limited to the requested variables, for the considered
stations and timespan.

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

JSON, XML or SQL formats for storing meteorological data. Hour-interval
numeric values for each of the 9 required meteorological variables (air
temperature, atmospheric pressure, wind speed and direction, maximum wind
gusts speed and direction, relative air humidity, instant rain and solar
radiation), for each of the provided observation weather stations (number
between 30 and 100), during the Portuguese meteorological case study time
lapse.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

Input for interpolation and short-term prediction algorithms used in WP3.

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level: confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

Confidential.

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

Collected data will potentially be used in future scientific research papers.

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Personal data protection: are there personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

No personal data.

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): Where? For how long?

</td>  
<td>

Data will be permanently stored in UVIGO computer facilities for the duration
of the SAFEWAY project.

</td> </tr>  
<tr>  
<td>

Data destruction. How is data destruction handled? Compliance with EU /
national legislation.

</td>  
<td>

Data will be stored indefinitely, with no planned destruction.

</td> </tr> </table>

##  Dataset No 3: GFS data  
  
<table>  
<tr>  
<th>

**Global Forecast System (GFS) data**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

GFS Portugal Weather Dataset.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

National Oceanic and Atmospheric Administration’s Global Forecast System
weather forecast model.

Web:  _https://www.ncdc.noaa.gov/dataaccess/model-data/model-
datasets/globalforcast-system-gfs_

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

NOAA.

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

UVIGO.

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

UVIGO.

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

UVIGO.

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP3, tasks 3.1, 3.3.

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

Forecast weather data is generated during the 4 cycle daily executions of the
GFS model, with an hourly temporal resolution, for a global grid with ~11 km
horizontal spatial resolution. UVIGO will gather a subset of such data,
limited to the requested variables, for the considered geographic area and
timespan.

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

SQL formats for storing meteorological data. Hour-interval numeric values for
each of the 9 required meteorological variables (air temperature, atmospheric
pressure, wind speed and direction, maximum wind gusts speed and direction,
relative air humidity, instant rain and solar radiation), for each of the
considered grid points (number 1000-2000) during the Portuguese meteorological
case study time lapse.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

Input for interpolation and short-term prediction algorithms used in WP3.

</td> </tr>  
<tr>  
<td>

**Global Forecast System (GFS) data**

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level: confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

Confidential.

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

Collected data will potentially be used in future scientific research papers.

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Personal data protection: are there personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

No personal data.

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): Where? For how long?

</td>  
<td>

Data will be permanently stored in UVIGO computer facilities for the duration
of the SAFEWAY project.

</td> </tr>  
<tr>  
<td>

Data destruction. How is data destruction handled? Compliance with EU /
national legislation.

</td>  
<td>

Data will be stored indefinitely, with no planned destruction.

</td> </tr> </table>

##  Dataset No 4: Satellite data  
  
<table>  
<tr>  
<th>

**Satellite data**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Sentinel-1 images

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Copernicus Open Access Hub

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

Any **Sentinel data** available through the Sentinel Data Hub will be governed
by the  Legal Notice on the use of Copernicus

Sentinel Data and Service Information.

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

Planetek Italia

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

Planetek Italia

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

Planetek Italia

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP3 – Displacement monitoring of infrastructures (roads and railways)

</td> </tr>  
<tr>  
<td>

**Satellite data**

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

The metadata information are stored within a product.xml file

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

OGC standard format. Volume: about TB.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

The Sentinel-1 images will be exploited using the Multi-Temporal
Interferometry algorithm through the Rheticus  ®  platform.

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level: confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

Confidential

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

Access through the Rheticus ® platform protected by Username and Password.

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Personal data protection: are there personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

No personal data

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): Where? For how long?

</td>  
<td>

The data will be stored within the cloud service platform Rheticus  ®  owned
by Planetek Italia for the entire duration of the project.

</td> </tr>  
<tr>  
<td>

Data destruction. How is data destruction handled? Compliance with EU /
national legislation.

</td>  
<td>

The data will be deleted in the cloud platform Rheticus  ®  five years after
the end of the project.

</td> </tr> </table>

##  Dataset No 5: Experts interviews  
  
<table>  
<tr>  
<th>

**EXPERTS INTERVIEWS**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

The data contain transcriptions and notes from expert interviews with
researchers and policy makers. They will be either conducted personally, on
the phone (or skype) or they can also be conducted in written form. Include
findings from completed/ongoing EU projects

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Interviews with experts

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

TØI

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

TØI

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

TØI

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP4 and 6

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

Production August 2019, anonymised data stored on secure server

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

Word documents

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

Gather state-of-the-art knowledge on risk tolerance, aspects of psychology and
behaviour of different user groups.

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level: confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

Confidential

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

Scientific articles

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**EXPERTS INTERVIEWS**

</td> </tr>  
<tr>  
<td>

Personal data protection: are there personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

Will do

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): Where? For how long?

</td>  
<td>

Data will be stored in secured servers of the partner in charge of the
dataset, where only research members will be granted access to the information
within the dataset.

The Consortium will take into account that for the purposes of the SAFEWAY
project the retention period is the one used in the relevant field, by analogy
to the administrative and financial issues this will be 5 years.

</td> </tr>  
<tr>  
<td>

Data destruction. How is data destruction handled? Compliance with EU /
national legislation.

</td>  
<td>

Data destruction will always comply with EU and national legislation.

</td> </tr> </table>

##  Dataset No 6: Data on risk tolerance  
  
<table>  
<tr>  
<th>

**DATA ON RISK TOLERANCE**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

This includes the evaluation of risk tolerance of different actors and
scheduling for use in focus groups, and follow-up surveys with different user
representatives.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Focus groups and surveys

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

TØI

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

TØI

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

TØI

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

TØI

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP4, 6

</td> </tr>  
<tr>  
<td>

**DATA ON RISK TOLERANCE**

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

Production circa Jan 2020, anonymised data stored on secure server

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

Word documents

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

Gather knowledge on risk tolerance, aspects of psychology and behaviour of
different user groups.

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level: confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

Confidential

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

Scientific articles

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Personal data protection: are there personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

Will do

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): Where? For how long?

</td>  
<td>

Data will be stored in secured servers of the partner in charge of the
dataset, where only research members will be granted access to the information
within the dataset.

The Consortium will take into account that for the purposes of the SAFEWAY
project the retention period is the one used in the relevant field, by analogy
to the administrative and financial issues this will be 5 years.

</td> </tr>  
<tr>  
<td>

Data destruction. How is data destruction handled? Compliance with EU /
national legislation.

</td>  
<td>

Data destruction will always comply with EU and national legislation.

</td> </tr> </table>

##  Dataset No 7: Sociotechnical system analysis  
  
<table>  
<tr>  
<th>

**SOCIOTECHNICAL SYSTEM ANALYSIS**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Selected cases will be documented to represent a range of event types
occurring in Europe. Interviews and template analysis will be conducted with
people both managing and caught up in the extreme events studied.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Document analyses

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

TØI

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

TØI

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

TØI

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

TØI

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP4 and 6

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

Production circa June 2020, anonymised data stored on secure server

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

Word documents

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

Gather knowledge on risk tolerance, aspects of psychology and behaviour of
different user groups.

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level: confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

Confidential

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

Scientific articles, report

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**SOCIOTECHNICAL SYSTEM ANALYSIS**

</td> </tr>  
<tr>  
<td>

Personal data protection: are there personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): Where? For how long?

</td>  
<td>

Data will be stored in secured servers of the partner in charge of the
dataset, where only research members will be granted access to the information
within the dataset.

The Consortium will take into account that for the purposes of the SAFEWAY
project the retention period is the one used in the relevant field, by analogy
to the administrative and financial issues this will be 5 years.

</td> </tr>  
<tr>  
<td>

Data destruction. How is data destruction handled? Compliance with EU /
national legislation.

</td>  
<td>

Data destruction will always comply with EU and national legislation.

</td> </tr> </table>

##  Dataset No 8: Infrastructure assets data  
  
<table>  
<tr>  
<th>

**INFRASTRUCTURE ASSETS DATA**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Database of infrastructures with identification, conservation state,
inspections and structural detailing

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Infraestruturas de Portugal; Ferrovial; Network Rails

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

Infraestruturas de Portugal; Ferrovial; Network Rails

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

University of Minho; University of

Cambridge; Infrastructure Management

Consultants Gmbh

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

University of Minho; University of

Cambridge; Infrastructure Management

Consultants Gmbh

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

University of Minho

</td> </tr>  
<tr>  
<td>

**INFRASTRUCTURE ASSETS DATA**

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP5 – Task 5.1

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

TBD

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

TBD

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

Development of predictive models for projecting risks of future infrastructure
damage, shutdown and deterioration. Based on the database, and analytical and
stochastic/probabilistic approaches, the most suitable models for risk and
impact projections will be selected.

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level: confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

Confidential

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

Database is to be used by members of the Consortium and the derived results
are to be reviewed by the partner owner of data prior to publication

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

Not applicable.

</td> </tr>  
<tr>  
<td>

Personal data protection: are there personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

There is no personal data

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): Where? For how long?

</td>  
<td>

Data will be stored in a physical external disk for storage during the
duration of the project. A copy will also be accessible on a restricted online
server for the partners involved in Task 5.1.

</td> </tr>  
<tr>  
<td>

Data destruction. How is data destruction handled? Compliance with EU /
national legislation.

</td>  
<td>

Data will be retained five years after the project ends, and will be always
destroyed complying with EU and national legislation.

</td> </tr> </table>

##  Dataset No 9: Information on the value systems  
  
<table>  
<tr>  
<th>

**INFORMATION ON THE VALUE SYSTEM**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

The information on the value systems, decision making processes and key
performance indicators that transportation infrastructure agencies and
stakeholders within the project use in management of their assets.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

On-line survey developed on a freeware software platform.

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

IMC

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

IMC

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

IMC

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

IMC

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP6, Task 6.1

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

None.

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

.xls (MS Excel format).

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

The data will be used in WP6 – for development of a robust decision support
framework for short and medium to longterm maintenance planning.

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level: confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

Currently confidential. Perhaps public after the project completion.

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

See under data access policy.

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

See under data access policy.

</td> </tr>  
<tr>  
<td>

**INFORMATION ON THE VALUE SYSTEM**

</td> </tr>  
<tr>  
<td>

Personal data protection: are there personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

Yes, there are. It is planned to include related consent as a part of the
survey, so subjects may comply.

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): Where? For how long?

</td>  
<td>

Data will be stored in secured servers of the partner in charge of the
dataset, where only research members will be granted access to the information
within the dataset.

The Consortium will take into account that for the purposes of the SAFEWAY
project the retention period is the one used in the relevant field, by analogy
to the administrative and financial issues this will be 5 years.

</td> </tr>  
<tr>  
<td>

Data destruction. How is data destruction handled? Compliance with EU /
national legislation.

</td>  
<td>

Data destruction will always comply with EU and national legislation.

</td> </tr> </table>

##  Dataset No 10: Stakeholders contact collection  
  
<table>  
<tr>  
<th>

**STAKEHOLDERS CONTACT COLLECTION**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

The data contain information on the main stakeholders of SAFEWAY along the
major stakeholder groups. They include infrastructure managers, operators,
public administrations, researchers, practitioners, policy makers. The contact
information that is collected includes the name, institutional affiliation,
position, email address, phone number and office address.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Archives of SAFEWAY partners.

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

UVIGO; N/A

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

UVIGO

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

UVIGO

</td> </tr> </table>  
<table>  
<tr>  
<th>

**STAKEHOLDERS CONTACT COLLECTION**

</th> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

UVIGO

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP10:

-Task 10.1 (Dissemination, communication and IP management). 

-Task 10.2 (Standardization activities) 

-Task 10.3 (Technology transfer activities) 

-Task 10.4 (Collaboration and clustering) 

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

This dataset can be imported from, and exported to a CSV, TXT or Excel file.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

This dataset is only used to disseminate the results obtained through SAFEWAY
project.

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level: confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

As this dataset can contain personal data, only the partner in charge of the
data collection will have access to the raw data. Data that is publicly
available will be share among consortium partners.

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Personal data protection: are there personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

This dataset can include some personal data. Before collecting any personal
data that is not publicly available, informed consents from subjects will be
gained.

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): Where? For how long?

</td>  
<td>

Data will be stored in secured servers of the partner in charge of the
dataset, where only research members will be granted access to the information
within the dataset.

The Consortium will take into account that for the purposes of the SAFEWAY
project the retention period is the one used in the relevant field, by analogy
to the

</td> </tr>  
<tr>  
<td>

**STAKEHOLDERS CONTACT COLLECTION**

</td> </tr>  
<tr>  
<td>

</td>  
<td>

administrative and financial issues this will be 5 years.

</td> </tr>  
<tr>  
<td>

Data destruction. How is data destruction handled? Compliance with EU /
national legislation.

</td>  
<td>

Data destruction will always comply with EU and national legislation.

</td> </tr> </table>

##  Dataset No 11: Workshop data  
  
<table>  
<tr>  
<th>

**STAKEHOLDERS DATA COLLECTION**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

The data contain contact information of

SAFEWAY workshops attendees, provided during their registration in the event.
The contact information that is collected includes the name, institutional
affiliation, position, email address, phone number and office address.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Archives of SAFEWAY partners.

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data; copyright holder (if applicable)

</td>  
<td>

UVIGO; N/A

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

UVIGO

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

UVIGO

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

UVIGO

</td> </tr>  
<tr>  
<td>

Related WP(s) and task(s)

</td>  
<td>

WP10:

-Task 10.3 (Technology transfer activities) 

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Info about metadata (production and storage dates, places) and documentation?

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

This dataset can be imported from, and exported to a CSV, TXT or Excel file.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

**STAKEHOLDERS DATA COLLECTION**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose/use of the data analysis)

</td>  
<td>

This dataset is only used to disseminate the results obtained through SAFEWAY
project.

</td> </tr>  
<tr>  
<td>

Data access policy / Dissemination level: confidential (only for members of
the Consortium and the Commission Services) or Public

</td>  
<td>

As this dataset can contain personal data, only the partner in charge of the
data collection will have access to the raw data. Data that is publicly
available will be share among consortium partners.

</td> </tr>  
<tr>  
<td>

Data sharing, re-use, distribution, publication (How?)

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Embargo periods (if any)

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Personal data protection: are there personal data? If so, have you gained
(written) consent from data subjects to collect this information?

</td>  
<td>

This dataset can include some personal data. Before collecting any personal
data that is not publicly available, informed consents from subjects will be
gained.

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (including backup): Where? For how long?

</td>  
<td>

Data will be stored in secured servers of the partner in charge of the
dataset, where only research members will be granted access to the information
within the dataset.

The Consortium will take into account that for the purposes of the SAFEWAY
project the retention period is the one used in the relevant field, by analogy
to the administrative and financial issues this will be 5 years.

</td> </tr>  
<tr>  
<td>

Data destruction. How is data destruction handled? Compliance with EU /
national legislation.

</td>  
<td>

Data destruction will always comply with EU and national legislation.

</td> </tr> </table>

#  Outlook Towards Next DMP

As stated in Table 1 of the Introduction, the next iteration of the DMP will
be prepared in month 18 of the project, just after WP2 finishes. Also, every
working package and their tasks (with the exception of WP9 – demonstrative
pilots) will be underway. Several questions that remain unanswered in this DMP
will be addressed in future stages of the project as its different activities
are carried out. Therefore, the upcoming DMP will provide updates regarding
the following topics:

**Table 4:** Planed updated in upcoming DMP versions  
  
<table>  
<tr>  
<th>

**Category**

</th>  
<th>

**Updates in upcoming DMP**

</th> </tr>  
<tr>  
<td>

Data interoperability

</td>  
<td>

  * Information regarding data exchange between researchers and organizations. 

  

  * Standards employed for allowing data exchange. 

  

</td> </tr>  
<tr>  
<td>

Data re-use

</td>  
<td>

  * Data licensing to permit re-use. 

  

  * Data availability. Will the data be available for reuse? Will be an embargo to give time to publish or seek patents? 

  

  * Can the data be used by third parties at the end of the project? Will be any restriction? 

  

  * How long will the data be re-usable? 

  

  * Have been (or will be) data quality assurance processes described? 

  

</td> </tr>  
<tr>  
<td>

Data allocation

</td>  
<td>

  * Where (and how) is existent data being stored? 

  

What is its cost and potential value?

  * Where (and how) will data still not acquired be stored? 

  

</td> </tr>  
<tr>  
<td>

Data security

</td>  
<td>

\- What procedures have been conducted regarding data security (data recovery,
data storage and transference).

</td> </tr>  
<tr>  
<td>

Other aspects

</td>  
<td>

\- Any other procedure regarding data management which has not been listed.

</td> </tr> </table>

#  Update of the Ethical Aspects

At this stage of the project, two are the main ethical aspects to review. In
first place the outcome of the continuous monitoring process on ethical
aspects, in particular regarding vehicle data crowdsourcing and interviews or
surveys carried out during the development of WP4. Then, the report of the
Ethics Mentor.

##  Ongoing monitoring

The ongoing monitoring regarding SAFEWAY ethical aspects has focused, in a
first place, in identifying those tasks with relevance for data protection
within the different activities of the project. It was concluded that the data
protection risk posed by SAFEWAY is fairly limited, as the only task that
might involve personal data collection is related to dissemination activities
in workshops and meetings; and an explicit and verifiable consent will be
obtained prior to any data collection, as required by the GDPR. Procedures for
collection, processing, storage, retention and destruction of data have been
defined to ensure its compliance with the legislative framework. Furthermore,
for those activities that require it (interviews and surveys) an informed
consent form together with an information sheet about the research study were
defined (see Appendices).

##  Report of the Ethics Mentor

Throughout the duration of the project, the Ethics Mentor will organize the
internal monitoring of the implementation of the ethical protocol by the
consortium. This section of the Data Management Plan will include a report
from the Ethics Mentor to be updated, according to the Grant Agreement-Annex
1b-section 5.1.2, in M18, M30, M42.

#  Acknowledgements

This deliverable was carried out in the framework of the GIS-Based
Infrastructure Management System for Optimized Response to Extreme Events of
Terrestrial Transport Networks (SAFEWAY) project, which has received funding
from the European Union’s Horizon 2020 research and innovation programme under
grant agreement No 769255.

**SAFEWAY**

GIS-BASED INFRASTRUCTURE MANAGEMENT SYSTEM

FOR OPTIMIZED RESPONSE TO EXTREME EVENTS OF TERRESTRIAL TRANSPORT NETWORKS

**Grant Agreement No. 769255**

**Data Management Plan (DMP) V1** \- **Appendices**

WP 1 Overall project coordination  
  
<table>  
<tr>  
<th>

**Deliverable ID**

</th>  
<th>

**D1.3**

</th> </tr>  
<tr>  
<td>

**Deliverable name**

</td>  
<td>

**Data Management Plan (DMP) V1**

</td> </tr>  
<tr>  
<td>

Lead partner

</td>  
<td>

UVIGO

</td> </tr>  
<tr>  
<td>

Contributors

</td>  
<td>

DEMO, PNK, UMINHO, IMC

</td> </tr> </table>

**PUBLIC**

PROPRIETARY RIGHTS STATEMENT

This document contains information, which is proprietary to the SAFEWAY
Consortium.

Neither this document nor the information contained herein shall be used,
duplicated or communicated by any means to any third party, in whole or in
parts, except with prior written consent of the SAFEWAY Consortium.

**Appendices Contents**

#   Appendix 1: Informed Consent Form

#   Appendix 2: Protection of Personal Data within SAFEWAY

LEGAL NOTICE

The sole responsibility for the content of this publication lies with the
authors. It does not necessarily reflect the opinion of the European Union.
Neither the Innovation and

Networks Executive Agency (INEA) nor the European Commission are responsible
for any use that may be made of the information contained therein.  
  
<table>  
<tr>  
<th>

**Appendix 1.**

</th>  
<th>

**Informed Consent Form**

</th> </tr> </table>

GIS-Based Infrastructure Management System for Optimized

Response to Extreme Events of Terrestrial Transport Networks

###  INFORMED CONSENT FORM  
  
<table>  
<tr>  
<th>

Project acronym

</th>  
<th>

SAFEWAY

</th> </tr>  
<tr>  
<td>

Project name

</td>  
<td>

GIS-BASED INFRASTRUCTURE MANAGEMENT SYSTEM

FOR OPTIMIZED RESPONSE TO EXTREME EVENTS OF

TERRESTRIAL TRANSPORT NETWORKS

</td> </tr>  
<tr>  
<td>

Grant Agreement no.

</td>  
<td>

769255

</td> </tr>  
<tr>  
<td>

Project type

</td>  
<td>

Research and Innovation Action

</td> </tr>  
<tr>  
<td>

Start date of the project

</td>  
<td>

01/09/2018

</td> </tr>  
<tr>  
<td>

Duration in months

</td>  
<td>

42

</td> </tr>  
<tr>  
<td>

This project has received funding from the European Union’s Horizon 2020
research and innovation programme under Grant Agreement No 769255\.

</td> </tr>  
<tr>  
<td>

Disclaimer: This document reflects only the views of the author(s). Neither
the Innovation and Networks Executive Agency (INEA) nor the European
Commission is in any way responsible for any use that may be made of the
information it contains.

</td> </tr> </table>

**SAFEWAY event:**

**Date: Location:**

**General Data Protection Regulation (GDPR) Compliance**

Data that is collected and processed for the purposes of facilitating and
administering SAFEWAY workshops and events is subjected to GDPR to the EU
General Data Protection Regulation (GDPR) which became applicable from the
25th of May 2018. Please see the document “POPD SAFEWAY.pdf” for further
guidance on our data management policies. To process your application, we
require your consent to the following (please check each box as appropriate).  
  
<table>  
<tr>  
<th>

**Please circle as necessary**

</th> </tr>  
<tr>  
<td>

I give my consent for all personal information provided by registering to the
SAFEWAY ( _workshop/event name_ ) to be stored and processed by relevant
SAFEWAY project partners for Data Management Purposes.

</td>  
<td>

**Yes**

</td>  
<td>

**No**

</td> </tr>  
<tr>  
<td>

I give my consent for all personal information provided by registering to the
SAFEWAY ( _workshop/event name_ ) to be stored and processed by SAFEWAY
partners for the purpose of administering the SAFEWAY ( _workshop/event name_
).

</td>  
<td>

**Yes**

</td>  
<td>

**No**

</td> </tr>  
<tr>  
<td>

I give my consent for all personal information provided by registering to the
SAFEWAY ( _workshop/event name_ ) to be processed by the SAFEWAY (
_workshop/event name_ ) organizers to evaluate and decide on my application
where workshop places are limited.

</td>  
<td>

**Yes**

</td>  
<td>

**No**

</td> </tr>  
<tr>  
<td>

I give my consent for all personal information provided by registering to the
SAFEWAY ( _workshop/event name_ ) to be stored and processed by UVIGO for the
purpose of overall coordination of the SAFEWAY project.

</td>  
<td>

**Yes**

</td>  
<td>

**No**

</td> </tr>  
<tr>  
<td>

I give my consent for all personal information provided by registering to the
SAFEWAY ( _workshop/event name_ ) to be passed to UVIGO and FERROVIAL for
storage and processing for the purposes of supporting exploitation and
dissemination of workshop related information.

</td>  
<td>

**Yes**

</td>  
<td>

**No**

</td> </tr>  
<tr>  
<td>

I give my consent for the following personal information to be passed on to
the European Commission in case my workshop application is approved: name,
surname, title, organization, position, email address, phone number.

</td>  
<td>

**Yes**

</td>  
<td>

**No**

</td> </tr>  
<tr>  
<td>

I give my consent for the following personal information to be published on
the Internet and elsewhere for the purposes of project transparency: name,
surname and organisation affiliation.

</td>  
<td>

**Yes**

</td>  
<td>

**No**

</td> </tr>  
<tr>  
<td>

I give my consent for my e-mail address to be published on the Internet or
elsewhere to assist others to contact me (optional).

</td>  
<td>

**Yes**

</td>  
<td>

**No**

</td> </tr> </table>

**_PARTICIPANT CERTIFICATION_ **

I have read the _PROTECTION OF PERSONAL DATA WITHIN SAFEWAY_ and answered to
all the questions on the table above. I have had the opportunity to ask, and I
have received answers to, any questions I had regarding the protection of my
personal data. By my signature I affirm that I am at least 18 years old and
that I have received a copy of this Consent and Authorization form.

…………………………………………………………………………………………………

Name and surname of participant

…………………………………………………………………………………………………

Place, date and signature of participant

**NB: Attach this completed form to your SAFEWAY _(workshop/event name)_
application. **

Further information: for any additional information or clarification please
contact SAFEWAY coordinators at UVIGO ( _safeway@uvigo.es_ ). This consent
form does not remove any of your rights under GDPR but provides us with the
necessary permissions to process your application and manage SAFEWAY workshops
and events.  
  
<table>  
<tr>  
<th>

**Appendix 2.**

</th>  
<th>

**Protection of Personal Data Within SAFEWAY**

</th> </tr> </table>

GIS-Based Infrastructure Management System for Optimized

Response to Extreme Events of Terrestrial Transport Networks

###  PROTECTION OF PERSONAL DATA WITHIN SAFEWAY  
  
<table>  
<tr>  
<th>

Project acronym

</th>  
<th>

SAFEWAY

</th> </tr>  
<tr>  
<td>

Project name

</td>  
<td>

GIS-BASED INFRASTRUCTURE MANAGEMENT SYSTEM

FOR OPTIMIZED RESPONSE TO EXTREME EVENTS OF

TERRESTRIAL TRANSPORT NETWORKS

</td> </tr>  
<tr>  
<td>

Grant Agreement no.

</td>  
<td>

769255

</td> </tr>  
<tr>  
<td>

Project type

</td>  
<td>

Research and Innovation Action

</td> </tr>  
<tr>  
<td>

Start date of the project

</td>  
<td>

01/09/2018

</td> </tr>  
<tr>  
<td>

Duration in months

</td>  
<td>

42

</td> </tr>  
<tr>  
<td>

This project has received funding from the European Union’s Horizon 2020
research and innovation programme under Grant Agreement No 769255\.

</td> </tr>  
<tr>  
<td>

Disclaimer: This document reflects only the views of the author(s). Neither
the Innovation and Networks Executive Agency (INEA) nor the European
Commission is in any way responsible for any use that may be made of the
information it contains.

</td> </tr> </table>

###  PROTECTION OF PERSONAL DATA WITHIN SAFEWAY

**_INTRODUCTION_ **

The SAFEWAY project assumes the responsibility of complying with current
legislation on data protection, guaranteeing the protection of personal
information in a lawful and transparent manner in accordance with Regulation
(EU) 2016/679 of the European Parliament and of the Council of April 27, 2016,
regarding the protection of individuals with regard to the processing of
personal data and their free circulation (GDPR) and with the national
regulations regarding the protection of personal data.

This document informs in detail the circumstances and conditions of the
processing of personal data and the rights that assist the interested persons.

As coordinator of the action, the University of Vigo is the data controller
for all personal data being collected for workshops and other communication
and dissemination events. The University of Vigo has appointed as Data
Protection Officer to: Pintos & Salgado Abogados S.C.P. with address at: Avda.
de Arteixo, 10, 1.o izq., 15004 A Coruña ( _dpd@uvigo.es_ ).

**_PURPOSE:_ **

SAFEWAY partners will only collect the personal data strictly necessary in
relation to the purposes for which they are treated, in accordance with the
principles set in Article 5 of the GDPR. The information necessary to
guarantee a fair and transparent treatment will be provided to the interested
persons at the moment of collection, in accordance with the provisions of
articles 13 and 14 of the GDPR.

The data collected by SAFEWAY for the dissemination activities aims to reach
the widest audience to disseminate SAFEWAY project outcomes and to communicate
the knowledge gained by its partners during the duration of the project.

The workshops or meetings with stakeholder are focused to present and discuss
all project results, not only among project partners but also open to
stakeholders and other target groups. The events will be targeted to
technology innovators on infrastructure management, including end-users,
materials and technology suppliers, the research community, regulatory agency,
standardization bodies and all the potential players interested in fields
associated to innovative resilience of transport infrastructure with special
focus on their application in railway and roads.

**_PROCESSING OF PERSONAL DATA:_ **

Your Personal Data is freely provided. Where it is specified in the
registration form, the provision of Personal Data is necessary to provide you
with the services expected from the dissemination event, and the access to
SAFEWY project results. if you refuse to communicate these Data, it may be
impossible for the Data Controller to fulfil your request. On the contrary,
with reference to Personal Data not marked as mandatory, you can refuse to
communicate them and this refusal shall not have any consequence for your
participation and attendance to SAFEWAY dissemination activities.

The provision of your Personal Data for publication of your contact details on
the Internet or elsewhere for networking implemented by the Data Controller is
optional, consequently you can freely decide whether or not give your consent,
or withdraw it at any time. Therefore, if you decide not to give your consent,
SAFEWAY dissemination responsible will not be able to carry out the
aforementioned activities.

SAFEWAY will never collect any special categories of Personal Data (personal
data revealing racial or ethnic origin, political opinions, religious or
philosophical beliefs, or trade union membership, genetic data, biometric
data, data concerning health or data concerning a natural person’s sex life or
sexual orientation – Art. 9 of GDPR). SAFEWAY asks you expressly to avoid
providing these categories of Data. In the event in which you voluntarily
choose to give us these Data, the Company may decide not to process them or to
process them only with your specific consent or, in any event, in compliance
with the applicable law.

In the event of accidental processing of third party Personal Data is
communicated to SAFEWAY, you become an autonomous Data Controller and assume
all the related obligations and responsibilities provided by the law. In this
regard, SAFEWAY is exempt from any liability arising from any claims or
requests made by third parties, whose Data have been processed by us because
of your spontaneous communication of them to us, in violation of the law on
the protection of Personal Data. In any event, if you provide or process third
party Personal Data, you must guarantee as of now, assuming any related
responsibility, that this particular hypothesis of processing is based on a
legal basis pursuant to Art. 6 of GDPR.

**_DATA STORAGE AND RETENTION:_ **

The personal data provided will be kept for the time necessary to fulfill the
purpose for which they are requested and to determine the possible liabilities
that could derive from the same purpose, in addition to the periods
established in the regulations on files and documentation. Unless otherwise
stated, the data will be retained for a period of five years after the end of
the project as this data can support the report of some of the implemented
activities.

During this period, the data will be stored in a secured area with access by a
limited number of researchers. SAFEWAY data managers will apply appropriate
technical and organizational measures to guarantee a level of safety
appropriate to the risk and in accordance with the provisions of article 32 of
the GDPR. The system also allows tracking of use of data. Five years after the
end of the project, the data will be destructed at the surveillance of the
Data Protection Officer at University of Vigo, as coordinating organization of
SAFEWAY.

**_RIGHTS OF THE DATA SUBJECT:_ **

Any person, as the holder of personal data, has the following rights
recognized in the terms and under the conditions indicated in articles 15-22
of the GDPR:

  * Right of Access: obtain from the controller confirmation as to whether or not personal data concerning you are being processed, more information on the processing and copy of the personal data processed. 

  

  * Right to Rectification obtain from the controller, without undue delay, the rectification of inaccurate personal data concerning you and the right to have incomplete personal data competed. 

  

  * Right to Erasure: obtain from the controller, without undue delay, the erasure of personal data concerning you. 

  

  * Right to Restriction of Processing: obtain the restriction of the processing in the event you assume that your data are incorrect, the processing is illegal or if these data are necessary for the establishment of legal claims. 

  

  * Right to Data Portability: receive the personal data concerning you, which you have provided to a controller, in a structured, commonly used and machine-readable format, in order to transfer these data to another Controller. 

  

  * Right to Object: Object, on grounds relating to your particular situation, to the processing of personal data concerning you, unless the controller demonstrates compelling legitimate grounds for the processing. You can also object to processing your data where them are processed for direct marketing purposes. 

  

  * Right to withdraw the Consent: withdraw the consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. 

  

The subject may exercise their rights without any cost and will have the right
to receive a response, within the deadlines established by current legislation
on data protection, by contacting SAFEWAY project coordinators at:
_safeway@uvigo.es_ , or by contacting the Data Protection Officer at:
_dpd@uvigo.es_ .

**_CONTACT PERSON_ **

For any additional information or clarification please contact SAFEWAY
coordinators at UVIGO ( _safeway@uvigo.es_ ). This consent form does not
remove any of your rights under GDPR but provides us with the necessary
permissions to process your application and manage SAFEWAY workshops and
events.