**INTRODUCTION**

This is the first version of DMP to be revised during the course of the
project within Task 1.4 Data Management Plan, including new data, changes in
consortium policies regarding innovation potential or decision to file a
patent, and changes in the consortium composition and external factors.

This plan will establish the measures for promoting the findings during CIRC-
PACK’s lifecycle and will set the procedures for the sharing of data of the
project. Addressing FAIR principle for research data (Findable, Accessible,
Interoperable and Re-usable) CIRC-PACK DMP will consider:

  * Data set reference and name 

  

  * Data set description 

  

  * Standards and metadata 

  

  * Data sharing and handling during and after the end of the project 

  

  * Archiving and preservation (including after the end of the project) 

  

#  DATA SUMMARY

The data that will be managed in CIRC-PACK is included under the umbrella of
the following categories.

  * **End-user personal data** : During baseline definition and preliminary assessment of packaging value chain, surveys will be implemented in different countries in order to identify public perception and expectations about plastics and plastic packaging value chain, as well as to collect interesting info to be considered during project development regarding products design, waste management measures and dissemination activities. Besides, the exploitation and commercialization of knowledge and technical results achieved will be also addressed. 

  

This data set is private and will be managed only by the organization hosting
the Data Repository where is allocated. This collection will be not shared
unless the data are previously anonymized to remove any possible personal
link. In those cases where data is shared this process will be according
European regulation and requesting users permission for doing it. Data
protection and privacy in conjunction with market surveys.

  * **Processes information of stages involved in demo cases:** Processes information will be required during demo cases execution and to carry out Life Cycle Assessment and Life Cycle Cost analysis (LCA/LCC) of the plastic packaging value chain (before and after the implementation of project innovations). These analyses will consider data such as flow diagrams, materials (input and output), energy consumption, transport of materials, storage conditions, raw materials, materials sorting, waste management, assets value and lifespan, investment and turnover, etc. Certain datasets may not be shared (or will need restrictions), legal and contractual reasons will be explained in that case. 

  

  * **Sensor Data** : this collection comprises all information collected from sensors involved in waste sorting facilities. This collection is public, as it is not related to any specific person and therefore it will be open. 

  

  * **Derived Data** : this comprises the result of applying Data Analytics techniques to the data steaming from sensors. At this stage of the project, the vision is that the data in this collection will not serve as means to identify any person, therefore they are considered as public. 

  

Regarding the nature of the data, in order to fulfil the required security and
privacy requirements in this project, which are set by the Data Protection
Directive (Directive 95/46/EC on the protection of individuals with regard to
the processing of personal data and on the free movement of such data), the
project assumes the differentiation set in this Directive between Personal and
No Personal data. Data are considered as personal data “when someone is able
to link the information to a person, even if the person holding the data
cannot make this link”. Any data susceptible of being considered as Personal
Data will be managed according to this Directive.

#  STANDARDS AND METADATA

There are several domains considered in CIRC-PACK, each of them follow
different rules and recommendations. This is a very early stage identification
of standards:

  * Microsoft Word 2010 for text based documents (or any other compatible version). 

  

  * MP3 or WAV for audio files. 

  

  * Quicktime Movie or Windows Media Video for video files. 

  

  * Quantitative data analysis will be stored in SAV file format (used by SPSS) from which data can be extracted using the open-source spread Perl script. 

  

These file formats have been chosen because they are accepted standards and in
widespread use. Files will be converted to open file formats where possible
for long-term storage.

Metadata will be comprised of two formats – contextual information about the
data in a text based document and ISO 19115 standard metadata in an xml file.
These two formats for metadadata are chosen to provide a full explanation of
the data (text format) and to ensure compatibility with international
standards (xml format).

#  ALLOCATION OF RESOURCES

CIRCE will be responsible for data management in CIRC-PACK project.

Costs related to open access to research data are eligible as part of the
Horizon 2020 grant (if compliant with the Grant Agreement conditions).

Resources for long term preservation, associated costs and potential value, as
well as how data will be kept beyond the project and how long, will be
discussed by the whole consortium during General Assembly meetings.

#  DATA SHARING, ACCESS AND PRESERVATION

The digital data created by the project will be diversely curated depending on
the sharing policies attached to it. For both open and non-open data, the aim
is to preserve the data and make it readily available to the interested
parties for the whole duration of the project and beyond.

A public API will be provided to registered users allowing them the access to
the platform. The database compliance aims to ensure the correct
implementation of the security policy on the databases verifying vulnerability
and incorrect data. The target is to identify excessive rights granted to
users, too simple passwords (or even the lack of password) and finally to
perform an analysis of the entire database. At this point, we can assure that
at least the following measures will be considered for assuring a proper
management of data:

  1. Dataset minimisation. The minimum amount of data needed will be stored so as to prevent potential risks. 

  

  2. Access control list for user and data authentication. Depending on the dissemination level of the information an Access Control List will be implemented reflecting there for each user the data sets that can be accessed. 

  

  3. Monitoring and Log of activity. The activity of each user in the project platform, including the data sets accessed is registered in order to track and detect harmful behaviour of users with access to the platform. 

  

  4. Implementation of an alert system that informs in real time of violation of procedures or about hacking attempts. 

  

  5. Liability. Identification of a person who is responsible of keeping safe the information stored, 

  

  6. When possible, the information will be also made available in the initiative that the EC has launched for open data sharing from research, which is ZENODO.ORG. 

  

  

The mechanisms explained in this document aim at reducing to the maximum the
risks related with data storage. However due to the activities that are going
to be carried out in the project, it is still not defined the amount of time
that data will be stored in the platform since Big Data analysis and services
run data analytics procedures and depending of the accuracy of results based
on the size of the sets considered.

##  Non-Open research data

The non-open research data will be archived and stored long-term in the EMDESK
portal administered by CIRCE. The CIRCE platform is currently being employed
to coordinate the project's activities and to store all the digital material
connected to CIRC-PACK.

If certain datasets cannot be shared (or need restrictions), legal and
contractual reasons will be explained.

##  Open research data

The open research data will be archived on the Zenodo platform
(http://www.zenodo.  org). Zenodo is a EU-backed portal based on the well
established GIT version control system (https://git-scm.com) and the Digital
Object Identifier (DOI) system (http://www.doi.org). The portal's aims are
inspired by the same principles that the EU sets for the pilot; Zenodo
represents thus a very suitable and natural choice in this context.

The repository services offered by Zenodo are free of charge and enable peers
to share and preserve research data and other research outputs in any size and
format: datasets, images, presentations, publications and software. The
digital data and the associated meta-data is preserved through well-
established practices such as mirroring and periodic backups. Each uploaded
data-set is assigned a unique DOI rendering each submission uniquely
identifiable and thus traceable and referenceable.

#  ETHIC ASPECTS

##  Personal data collected through the interviews and surveys imported from
Turkey to the EU

##  partners / exported from EU partners to Turkey

Personal data of users will be collected during the social acceptance and
participation in eco-design. Regarding personal data from Kartal (non-EU
couontry), KARTALMUN will collect information at local level through digital
media (tablets, computers, etc.). These data will be collected and included in
an excel file by an external Turkish entity. This excel file will show only
aggregated data and will be analysed by OCU EDICIONES, it will not show
identity data and will be processed, together with the rest of countries
information, in an aggregated way. All surveys will be processed anonymously
and no personal data will be exported from EU partners to a non-EU country.

Procedures to be implemented in Turkey to manage personal data in Turkey, will
be established by KARTALMUN and the external entity, according to national
regulation.

##  Collection, storage and protection of personal data

EU countries surveys will be based on a combined self-administered postal and
online sampling and data collection approach. Necessary measures will be taken
for guaranteeing optimal anonymization of collected, analysed and stored data.
Respondents will be comprehensibly informed about it. Whenever necessary,
survey respondents will be requested for their explicit consent (e.g. in case
of follow-up/second-layer contacts & questionnaires).

Collected data will be used exclusively within the context and for the purpose
of the CIRCPACK project. No data will be transmitted to any person, company or
organization not being involved on the CIRC-PACK project. Collected data will
not be used for commercial purposes.

All personal data will be collected, stored and destructed only with and
accordingly to the consent of the personal data holder.

The research will comply with:

  * ethical principles 

  

  * applicable international, EU and national law (in particular, EU Directive 95/46/EC). 

  

Data collection, storage, protection, retention and destruction will be
carried out through the intranet system of the project: EMDESK.

Interviewees/beneficiaries/recipients will be informed about data security,
anonymity and use of data as well as asked for accordance. Participation
happens on a voluntary basis.

#  LIST OF THE DATA-SETS

This section will list the data-sets produced within the CIRC-PACK project.

#  TIMETABLE FOR UPDATES

As established in the Grant Agreement, at the end of the project, a new
version of DMP will be provided. Nevertheless, after each Steering Committee
meeting, an updating of the document will be performed, if required. This is
the current Steering Committee calendar:  
  
<table>  
<tr>  
<th>

**Meeting**

</th>  
<th>

**Month**

</th>  
<th>

**Dates**

</th>  
<th>

**Country**

</th>  
<th>

**Host Partner**

</th> </tr>  
<tr>  
<td>

**I SC**

</td>  
<td>

month 7

</td>  
<td>

16-17 November

2017

</td>  
<td>

Italy

</td>  
<td>

RINA

</td> </tr>  
<tr>  
<td>

**I GA, II SC**

</td>  
<td>

month 13

</td>  
<td>

may-18

</td>  
<td>

Italy

</td>  
<td>

NOVAMONT

</td> </tr>  
<tr>  
<td>

**III SC**

</td>  
<td>

month 19

</td>  
<td>

November 2018

</td>  
<td>

The Netherlands

</td>  
<td>

BUMAGA BV

</td> </tr>  
<tr>  
<td>

**II GA, IV SC**

</td>  
<td>

month 25

</td>  
<td>

may-19

</td>  
<td>

Spain

</td>  
<td>

AITIIP

</td> </tr>  
<tr>  
<td>

**V SC**

</td>  
<td>

month 31

</td>  
<td>

November 2019

</td>  
<td>

Croatia

</td>  
<td>

MI-PLAST

</td> </tr>  
<tr>  
<td>

**III GA, VI SC, Final meeting**

</td>  
<td>

month 36

</td>  
<td>

April 2020

</td>  
<td>

Belgium

</td>  
<td>

CIRCE

</td> </tr> </table>