#  1\. INTRODUCTION

The European Commission wants to emphasize that research data is as important
as the publications it supports. As part of the stipulation that open access
to scientific publications is mandatory for all scientific publications
resulting from Horizon 2020 funded projects, projects must also aim to deposit
the research data needed to validate the results presented in the deposited
scientific publications, known as "underlying data". In order to effectively
supply this data, projects need to consider at an early stage how they are
going to manage and share the data they create or generate.

A DMP describes the data management life cycle for all data sets that will be
collected, processed or generated **under** the research project. It is a
document outlining how research data will be handled during **the initiative**
, and even after the **action** is completed, describing what data will be
collected, processed or generated and following what methodology and
standards, whether and how this data will be shared and/or made open, and how
it will be curated and preserved. The DMP is not a fixed document; it evolves
and gains more precision and substance during the lifespan of the project.

##  1.2 Document description

The Data Management Plan intends to identify the dataset which is going to be
processed, to define a general protocol to create, manage and guarantee free
access to results and data collected within the project lifespan. This
document will be periodically updated along the duration of the project.

Due to project´s nature, the type of data managed in the project can´t be
considered as sensitive beyond some contact details and answers to
questionnaires. In VisualMusic, the amount of information will be relatively
small since interest groups are established and focused on VJs and video
artists and data collection is only addressed for consultation matters.

More detailed versions of the DMP will be submitted in case any significant
change may occur such as the generation of new data sets or any potential
change in the consortium agreement.

#  2\. DATA COLLECTION

##  2.1 Data description

In VisualMusic project there are 6 different sort of data that will be
gathered and produced during the project lifetime.

  * **Personal Data:** contact details from stakeholders and project partners who are taking part in either the requirements definition, any consultation procedures or else becoming a member of the On-line Community or CIAG. 

  

  * **Questionnaires:** online surveys created in order to collect feedback from industry professionals and end users about some aspects of the project that the consortia wish to confirm and validate. 

  

  * **Interviews:** in order to know more in depth customers´ expectations about the product functionalities and capabilities. 

  

  * **Graphic information:** clips created by video artists and shared among end-users. Sessions, videos, etc. created by end- users are shared among them while using the system in their own facilities. 

  

  * **Deliverables:** these documents were described in the Description of Work and accepted by the EC. According to the Workplan, these reports will be published on the Project website to be accessible for the general public. Some of the deliverables include aggregated data obtained by means of questionnaires and interviews, summing up the gathered feedback without revealing personal information from participants. 

  

**Deliverables**

**Graphic**

**information**

**Interviews**

**Questionnaires**

**Contact**

**information**

**Figure 1. Types of Data**

Most of the datasets will be part of the information generated under the
following tasks, since these work packages involve contacting and getting
feedback from stakeholders and final users. Information obtained in WP2 and
Wp4 will mainly consist of the output resulting from questionnaires and
interviews distributed to end users. Furthermore, in WP3 different clips are
created by the video artists that will be part of the themes and sessions
created by the VJs. However, data within WP7 is generally made up of personal
contact details from potential end-users to whom forthcoming results could be
of interest.

Most of the datasets will be part of the information generated under the
following tasks, since these work packages involve contacting and getting
feedback from stakeholders and final users. Information obtained in WP2 and
WP4 will mainly consist of the output resulting from questionnaires and
interviews carried out by stakeholders. However, data within WP6 and 7 are
generally made up of personal contact details from potential end-users to whom
the forthcoming results could be of interest, the personal information won´t
be shared unless there is an explicit consent.  
  
<table>  
<tr>  
<th>

**WP/Task nr.**

</th>  
<th>

**WP/ Task Description**

</th>  
<th>

**Responsible**

</th>  
<th>

**Output**

</th> </tr>  
<tr>  
<td>

WP2.- User Consultations & Requirements Definitions

</td>  
<td>

UNIPD

</td>  
<td>

Deliverable

</td> </tr>  
<tr>  
<td>

Task 2.2

</td>  
<td>

Identification of functionality requirements

</td>  
<td>

Questionnaires/

Interviews

</td> </tr>  
<tr>  
<td>

Task 2.3

</td>  
<td>

Identification and monitoring of user needs and interests

</td>  
<td>

Questionnaires/

Interviews

</td> </tr>  
<tr>  
<td>

WP3.- VisualMusic Player Development, Modules and Scene Exporter

</td>  
<td>

BRA

</td>  
<td>

3DClips

</td> </tr>  
<tr>  
<td>

Task 3.6

</td>  
<td>

Integration of Modules and VisualMusic Player

</td> </tr>  
<tr>  
<td>

WP4.- System Verification and Validation

</td>  
<td>

BRA

</td>  
<td>

Deliverable

</td> </tr>  
<tr>  
<td>

Task 4.2

</td>  
<td>

VisualMusic Training and Set Up

</td> </tr>  
<tr>  
<td>

Task 4.3

</td>  
<td>

Test Sessions and Data Collection

</td>  
<td>

BRA

</td>  
<td>

3DClips/Themes Questionnaires/

Deliverable

</td> </tr>  
<tr>  
<td>

Task 4.4

</td>  
<td>

Data analysis and feedback

</td>  
<td>

UNIPD

</td>  
<td>

Questionnaires/

Deliverable

</td> </tr>  
<tr>  
<td>

WP6.-Dissemination

</td>  
<td>

SRP

</td>  
<td>

Deliverable

</td> </tr>  
<tr>  
<td>

Task 6.2.

</td>  
<td>

Dissemination activities

</td>  
<td>

Contact details/ videos

</td> </tr>  
<tr>  
<td>

WP7 - Commercial Exploitation and Business Planning

</td>  
<td>

SRP

</td>  
<td>

Contact details

</td> </tr>  
<tr>  
<td>

Task 7.1

</td>  
<td>

Establish and Manage Commercial Impact Advisory Group

</td>  
<td>

BRA

</td>  
<td>

Contact details

</td> </tr> </table>

**Table 1. Work Packages data outcome**

##  2.2. Participants

As explained in deliverable 2.1 User Consultation Protocol and Tools, users in
the **VisualMusic** project are composed of:

  * _End-users_ participating in the project, as stated in D.2.1, the user partners in the consortia are: Club Entertainment (Belgium), Link Associated (Italy); Square Rivoli Publishing (France), Oliver Huntemann (Germany). 

  

The end-users are considered those persons/ organisations who actually will
use the VisualMusic product.

  * _Commercial impact advisory group_ which is formed from a group of _professionals_ from the music industry who are not directly connected to the project, with whom it is intended to exchange a deeper analysis and discuss the commercial potential of **VisualMusic** product. 

  

  * _Users from outside the consortia._ They are stakeholders from live performance and music sector not included in the consortium but who are members of the Online Community of Interest and may become potential customers. 

  

**End users**

**(**

**within the consortium**

**)**

**CIAG**

**Users (outside the Consortium)**

**Figure 2. Different participants’ groups involved in the VisualMusic
project**

##  2.3. Tools

###  2.3.1. Questionnaires

This is one of the main tools for collecting the data for the establishment of
the user requirements and validation. These forms have been designed by UNIPD.
An on-line questionnaire was made available on the project website and sent to
a group of potential stakeholders (i.e. end-users, CIAG, and users outside the
consortium). The contact details and the replies to individual questionnaires
will be confidential, VisualMusic will be exclusively allowed to share
aggregated information.

###  2.3.2. Interviews

To complement the data from the questionnaires, there was also a series of
face to face/Skype interviews organized by the team of researchers from UNIPD,
which were recorded for their subsequent analysis by the UNIPD. This
information will be kept as confidential.

###  2.3.3. Validation phase and Data collection

During the validation process, user experiences will be collected in the form
of questionnaires. Data collection will be based on actual user experiences
after the end-users have used VisualMusic system to create their own demos.
The emphasis lies on the practical experience and actual demos.

All end users are committed provide their feedback about their impressions
after having used VisualMusic and implementing the solution in their own
facilities or live performances. The feedback will be collected during
March–June 2018.

The end users are going to be provided with a questionnaire in which they will
have to answer a list of questions and exercises, which will be detailed in
D.4.2, to be replied after having been using VisualMusic for a certain period
of time.

It wil be important that end users also share data in the form of videos and
other visual material. The materials are intended to be submitted via the
shared repository, or if necessary, some other transportation method. The data
collection should be planned and organised based on each end users’ individual
needs. All the collected material will be compiled into a final report (D4.2)
outlining the most important conclusions that come from the validation stage.

##  2.4. Evaluation and analysis of the data

The resulting sessions created by all the user partners will contribute to
analyse the usability of the tool and refine the technology components as well
as advise the users how to optimize the use of the technology.

The conclusions obtained by means of questionnaires, interviews, etc., which
can´t be considered as sensitive, will come out publicly but compiled as
common conclusions gleaming from the validation but never at an individual
level. The collected material will be processed to both written and visual
(clips, pictures, themes from demos etc.) in the final reports in order to
keep on further development of **VisualMusic** .

End users are expected to provide questionnaires, photos etc. throughout the
different stages of the project: first about the expectations and the user
cases, then about the demo performance and concluding report about the final
demo products (was the final product what you had expected in terms of
quality, better or worse and how/why, etc).

#  3\. DOCUMENTATION AND METADATA

As explained in previous sections of the DMP, data produced in VisualMusic
will be partly the outcome of analysing questionnaires and interviews to
better know the users ‘expectations and their perception about the potential
of the product. However the data collected will also have a scientific value
and advance user study methodology in the domain of human-computer
interaction. Therefore, the anonymized, quantitative answers to the survey and
the anonymized transcripts of the interviews will be shared with the
scientific community.

Conclusions resulting from the research are going to be openly published and
summarised in the approved deliverables which their final versions will be
accessible on the project website. They are also going to be published on a
scientific journal and the anonymous data shared via a OpeAIRE-compliant
repository.

As a first stage, information is initially foreseen to be saved and backed up
on personal computers.

Additionally, file nomenclature will be according to personal criteria.
Regarding file versioning, it is intended to fulfill project policies detailed
in D.1.1.- Project Handbook.

On a second stage, the consortia has chosen Google Drive platform in order to
upload and share information enabling in this way to be accessible among
project partners. For the VisualMusic installer and codified 3DClips, a ftp
server will be used. It will allow private access to the project partners.

Concerning personal contact details, an informed consent form will be
delivered before the interviews and questionnaires to be held with users.
Regarding the Online Community of interest, the consortia keep their email
addresses in Wordpress, in order to distribute newsletters via email and only
for communication purposes. Some CIAG members gave their authorization to the
project consortia to publish their contact details and photo on the
corresponding section of the website. Information collected via questionnaires
and interviews will be published collectively but never revealing any personal
opinion.

At this stage of the project, the main formats of files containing information
are described in the following table. However, this information is subject to
future changes which will be duly updated in next versions of DMP:  
  
<table>  
<tr>  
<th>

**Type of Data**

</th>  
<th>

**File Format**

</th> </tr>  
<tr>  
<td>

3D Clips

</td>  
<td>

"Python code files and

Brainstorm project files (.py,

.scn y .ldr)"

</td> </tr>  
<tr>  
<td>

Themes

</td> </tr>  
<tr>  
<td>

Questionnaires

</td>  
<td>

csv

</td> </tr>  
<tr>  
<td>

Interviews

</td>  
<td>

rtf (transcriptions)

</td> </tr>  
<tr>  
<td>

Videos

</td>  
<td>

avi, mpeg

</td> </tr>  
<tr>  
<td>

Deliverables

</td>  
<td>

Microsoft Word (compatible versions), Pages, PDF

</td> </tr>  
<tr>  
<td>

Webinars, Demo Sessions

</td>  
<td>

AVI, FLT, mp4

</td> </tr>  
<tr>  
<td>

Contact Details (just email)

</td>  
<td>

Wordpress

</td> </tr> </table>

**Table 2. File formats**

#  4\. ETHICS AND LEGAL COMPLIANCE

On the one hand, UNIPD as responsible for User consultation and Validation
process deliverables is in charge of data security and legal compliance for
the data UNIPD collects. As a public institution, the university acts in
accordance to their internal rules of Information Security Policies and fulfil
National legislation referring this matter: the American Psychological
Association code of ethics, the Association for Computing Machinery code of
ethics. For data protection, till 25 May 2018 the EU Directive 95/46/EC,
97/66/EC, the Directive 2002/58/EC on privacy and electronic communications
and the Italian Legislative Decree no. 196/2003; starting 25 May 2018, the
European General Data Protection Regulation.

Brainstorm is a certificated company under ISO:9001 and it is committed to
ensure the necessary measures to guarantee the data protection.

In deliverables, answers from respondents are not going to be singled out
individually, thereby, it will be impossible to for external people to
identify respondents answers. Data will be analysed as a whole; questionnaires
were marked with an ID (pseudonymous) and their association with identifying
information will either not be possible or not disclosed at any time.

#  5\. STORAGE AND BACK UP

Initially, data have been stored on Google Drive where all the information
will be uploaded in order to be accessible by all the consortia partners.
Google Drive is being used to back up the data and at the same time to be used
as a repository among partners to facilitate data exchange. Regarding
deliverables, they will be uploaded on the project website. User data are
stored by UNIPD within dedicated hard disks and folders accessible only to the
project team.

The onus of data storage speaking about questionnaires and interviews will be
on UNIPD but only due to practical reasons since they will be in charge of
leading the questionnaire and interview collection. Concerning demo session
video and webinars, Brainstorm will assume the responsibility of keeping save
the information. Finally yet importantly, personal information will be kept in
a personal computer with private access.

#  6\. DATA SHARING

Furthermore, public deliverables will be uploaded and accessible on due curse
on the project website section, Outcomes.

Graphic material such as demonstrations, webinars and session videos will be
uploaded on the project´s YouTube channel to be openly accessible for the
general public.

Anonymous data from questionnaires and interviews will be stored on Zenodo.
Author copies of the publications will be published on the institutional
repository of the University of Padua (Padua Research Archive - IRIS).

**7\. SELECTION AND PRESERVATION**

At this stage, the intention is to preserve and keep data at least 5 years
after the end of the project.

#  8\. RESPONSIBILITIES AND RESOURCES

As a collaborative project, data management responsibility is divided into
different persons and organisations depending on the role they have adopted in
the project:  
  
<table>  
<tr>  
<th>

**Type of Data**

</th>  
<th>

**Resource**

</th>  
<th>

**Responsible**

</th> </tr>  
<tr>  
<td>

Questionnaires/ Interviews

</td>  
<td>

Google Drive/Personal computer

</td>  
<td>

Anna Spagnolli (UNIPD)

</td> </tr>  
<tr>  
<td>

Stakeholders contact details

</td>  
<td>

Excel file/PC

</td>  
<td>

Manuel Soler (SRP)

</td> </tr>  
<tr>  
<td>

Demonstrations, Webinars, user cases

</td>  
<td>

YouTube channel / Ftp

</td>  
<td>

Javier Montesa (Brainstorm)

</td> </tr>  
<tr>  
<td>

Deliverables

</td>  
<td>

Google Drive/ Website/PC

</td>  
<td>

Javier Montesa (Brainstorm)

</td> </tr> </table>

**Table 3. Storage resources**

Taking into consideration the nature of the data handled in the project, it is
not foreseen to need any exceptional measures in order to carry out our plan.
Moreover, no additional expertise will be required for data management.

Regarding the work to be done speaking about user data storage and back up
(interviews and questionnaires), the project has agreed to appoint task
leaders to take care of ensuring the plan commitment.  
  
<table>  
<tr>  
<th>

**Task name**

</th>  
<th>

**Responsible person name**

</th> </tr>  
<tr>  
<td>

Data collection

</td>  
<td>

Anna Spagnolli (UNIPD)

</td> </tr>  
<tr>  
<td>

Metadata production

</td>  
<td>

Anna Spagnolli (UNIPD)

</td> </tr>  
<tr>  
<td>

Data storage & back up

</td>  
<td>

Anna Spagnolli (UNIPD)

</td> </tr>  
<tr>  
<td>

Data archiving & sharing

</td>  
<td>

Javier Montesa (Brainstorm)

</td> </tr> </table>

**Table 4. Task leaders**