2\. **Theory data:** Theoretical predictions about different quantities of
interest, typically obtained from a derivation underlying a sequence of
assumptions and approximations, and a subsequent numerical (or in some cases
analytical) solution of the resulting equations. Here the data can mean (i)
the numerical code used to obtain those results, or (ii) the curves produced
in the numerical simulations.

The purposes of the data management within the SUPERTED project are:

  1. Takes care of the integrity of the data, its proper storage, and documentation. 

  

  2. Efficient communication of intermediate data among the project members. 

  

  3. Identifying three categories of data: publishable data (PU), supporting data (SU), and data that may require IPR protection (IPR). 

  

  4. In the spirit of open data initiatives, attempting to publish as much data as possible along with the research publications based on that data along with metadata helping to search that data. 

  

  

#  Data collection

Data collection takes place in work packages 1-4 as part of the research
targeting the SUPERTED goals. We identify slightly different ways of data
collection for the experiments and theory work.

  1. **Experimental data:** All experimental partners of the project maintain electronic lab books on their experimental activity. These form the basis for collecting experimental data. Based on these lab books, we gather regularly a set of relevant information regarding each project on the SUPERTED wiki site. This site is open only to the SUPERTED project partners. To ensure useful representation of data, gathering the information into the wiki site requires some selection by the researchers. This is because the way experimental data is gathered in our field of science exhibits some level of uncertainty: a large part of data turns out to be not relevant for the general outcome because of some trivial or uninteresting reason - for example, that the sample under study was not of the intended type, or in case of equipment failure. The selected set of information is presented in the wiki site under the following generic form, structured within the different work packages/project deliverables in the wiki site. 

  

  

Acronyms: PU=publishable as such after relevant paper has been submitted,
PE=publishable after submitting the relevant paper, but needs editing,
CO=confidential, do not publish, IPR=possibly relevant for patenting

PA - part of the published manuscript, SU - supplementary information, EX -
published separately **Overall aim:**

1\. First aim 2. Second aim **Specific aims:**

  1. First specific aim 

  

  2. Second specific aim 

  

  

**Process description - for example, different sample batches:**

(For each item, add the month/year, a reference to your lab book, and your
name and institute)

  * Month/year 

  

  * Some overall description of this set of data 

  

  * Link to a summary of the data with pictures/descriptions - lab book reference - (name, institute) 

  

**Conclusions (update during the process):**

  * Conclusion for the process, or overall conclusions from the research **Open questions:**

  

  * Possible new open questions whose solutions would help carry out the process 

  

The main purpose of this website is to serve the efficient communication
within the project partners. However, at the same time it is possible to
directly identify parts of data that can be used either as part of
publication, part of supplementary information material, or part of an
external set of data to be published on an archival site. In addition, we will
actively aim at identifying data that needs to stay confidential for future
research projects or because it is linked to protecting intellectual property
rights. The different types of data will be identified via the acronyms and
colour codes listed above.

  2. **Theory data:** Theoretical physics work does not produce lab books. However, it may support presenting the experimental data by producing predictions of expected behaviour of the experimentally studied observables. This is often not as such new publishable theory, but rather using existing theory within the parameter regime of the experiment. Such predictions often arise from some generic numerical codes, and can be presented in a graphical form as curves. SUPERTED project will include such curves and codes from the theory work within the wiki site as parts of the experimental project. This set of data then includes identification related to their publishing capability similarly as with the experimental data. 

  

  

In addition, SUPERTED includes separate theory collaboration projects among
two of the partners. For such projects, we will create separate wiki site
pages, with the following format:

Acronyms: PU=publishable as such after relevant paper has been submitted,
PE=publishable after submitting the relevant paper, but needs editing,
CO=confidential, do not publish, IPR=possibly relevant for patenting

PA - part of the published manuscript, SU - supplementary information, EX -
published separately **Overall aim:**

1\. First aim 2. Second aim **Specific aims:**

  1. First specific aim 

  

  2. Second specific aim **Intermediate results:**

  

  

(For each item, add a title of the subproject, month/year, and your name and
institute)

  * Title of the subproject (month/year) 

  

  * Some overall description 

  

  * Link to a summary of the data with pictures/descriptions - (name, institute) ⮚ Link to codes (matlab/python/C++/Mathematica) producing this behavior **Conclusions (update during the process):**

  

  * Conclusion for the process, or overall conclusions from the research **Open questions:**

  

  * Possible new open questions whose solutions would help carry out the process 

  

#  Data storage, preservation and data sharing

The SUPERTED wiki site will act as an intermediate-stage repository for the
data gathered during the project, in addition to the lab books of the
participating experimental groups. Access of the participants to this wiki
site will be maintained until at least 3 years after the end of the project.
The wiki site is provided by the University of Jyväskylä for this project.

**Figure 1: Main page of SUPERTED project intranet or wiki site. Confluence
wiki is used in this project.**

In addition, access to the lab books will be maintained until at least 3 years
after the project. The data format within the wiki site is in terms of
description (ascii text) and pictures (png/jpg/pdf and other often-readable
formats). For the data chosen to be part of published scientific papers
(identified with acronyms PU/PE and/or PA/SU/EX), we will use one or more of
the following way to ensure data sharing and open access:

##  PA: part of the published manuscript or SU: supplementary information

If the data is part of the published manuscript or the supplementary
information published together with the manuscript, it typically does not need
further efforts in terms of preservation as we will publish our results in
well-known journals that have long-term storage of the information. In
addition, if not forbidden by the journal, we will submit the manuscripts to
the arXiv repository (https://arxiv.org)  3  .

_Self-archived at JYU._ Research conducted at the JYU is self-archived
(parallel published) in the JYX publication archive. In JYU, researcher
submits a research article (both the final PDF and the final draft version)
using the TUTKA form in connection of registering the publication data for the
University Library. (Final draft = Author’s Accepted Manuscript (AAM) = the
authors' version = post-print = post-review = the version after peer-review
changes but before copy editing and formatting by the publisher.) The
University Library verifies the publication permission of the article, checks
the archived version and possible embargo and saves the article in JYX.

##  EX: published separately

Besides supplementary information material to the published works, in certain
cases we will opt to move part of the background content of the project wiki
page directly into a public data repository (for example, University of
Jyväskylä JYX publication archive or the zenodo.org service provided by the
OpenAIRE project) for long-time storage and with open access. This data is
then linked to and from the published scientific articles.

#  Documentation and metadata

The following table indicates an example structure of the metadata included in
the beginning of the self-archived datasets. It is compatible with the
DataCite 4.0 scheme  3  
  
<table>  
<tr>  
<th>

**Project and GA number**

</th>  
<th>

**SUPERTED 800923**

</th> </tr>  
<tr>  
<td>

Identifier

</td>  
<td>

Superted.xxx (xxx is a running number)

</td> </tr>  
<tr>  
<td>

Creator

</td>  
<td>

Name and institute (+ contact details)

</td> </tr>  
<tr>  
<td>

Title

</td>  
<td>

Title of the data

</td> </tr>  
<tr>  
<td>

Publisher

</td>  
<td>

Name and institute (+ contact details)

</td> </tr>  
<tr>  
<td>

Publication Year

</td>  
<td>

Year

</td> </tr>  
<tr>  
<td>

Resource type

</td>  
<td>

Experimental/simulation/code

</td> </tr>  
<tr>  
<td>

Description

</td>  
<td>

Short description of the presented data

</td> </tr>  
<tr>  
<td>

Data source

</td>  
<td>

E.g. experiment performed in Pisa on date

</td> </tr>  
<tr>  
<td>

Version

</td>  
<td>

Possible version information (number)

</td> </tr>  
<tr>  
<td>

Rights

</td>  
<td>

Licence (if any) or use constraints

</td> </tr> </table>

The SUPERTED project maintains up-to-date documentation and metadata to ensure
that the research data produced in project will be 'FAIR', that is findable,
accessible, interoperable and reusable  5  .

#  Intellectual property rights

The Intellectual Property Rights (IPR) Management Plan ( _Separate Deliverable
4.1_ ) of SUPERTED project has been elaborated as a set of rules and
protocols. In SUPERTED project, we follow three main principles:

  1. Both the recognition of knowledge brought in (background) and generated within the project (foreground) by each partner has been assigned by default, based in the information contained in the Grant and Consortium Agreements. This will allow ensuring respect of partners’ rights without causing administrative burden. 

  

  2. There is a dedicated Task ( _Deliverable 4.1_ carried on by partners JYU and BIHUR) who will actively monitor the IPR generation and propose paths to exploit and disseminate the results avoiding conflicts. This will allow to systematically dealing with all knowledge generation while allowing partners to focus onto the technical activity. 

  

  3. Management of IPR (including conflicts) will be in the first instance carried out by the teams involved in the project. This is to take the most of the technical knowledge of the teams for discussing the issue and finding solutions. 

  

  

#  Responsibilities and resources

All SUPERTED partners are responsible for complying with the DMP and its
procedures for data collection, handling and preservation. JYU is responsible
for overseeing this implementation, along with ensuring that the plan is
reviewed and revised during the project. This DMP is a plan, and its actual
implementation may reveal better ways to operate. We hence leave the
possibility of improving the policies during the project. Any changes in DMP
will however require approval by the SUPERTED board, either in a common Skype
meeting, or in an annual project meeting. The contact person for
communication: Tero Heikkilä, Tero.T.Heikkila@jyu.fi

##  Bibliography

  1. European Commission, Data management in Horizon 2020 Online Manual Available from: 

  

  

http://ec.europa.eu/research/participants/docs/h2020-funding-guide/cross-
cuttingissues/open-access-data-management/data-management_en.htm#A1-template

  2. University of Jyväskylä, Open Science and Research, Available from: https://openscience.jyu.fi/en/open-science-jyu 

  

  3. arXiv ®, Cornell University, Available from: https://arxiv.org 

  

  
  
<table>  
<tr>  
<th>

DataCite, https://schema.datacite.org/meta/kernel-4.0/doc/DataCite-

</th> </tr>  
<tr>  
<td>

MetadataKernel_v4.0.pdf

</td>  
<td>

</td> </tr> </table>

4\.

5\. European Commission. Guidelines on FAIR Data Management in Horizon 2020,
July 2016. Available from:
http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/
oa_pilot/h2020-hi-oa-data-mgt_en.pdf