#  1\. Introduction

##  1.1 Scope

The scope of this document is to update the Data Management Plan (DMP) that
was delivered in M6 of the project (February 2017), and describes the types of
data that will be generated or gathered during the project, the standards that
will be used, the ways how data will be exploited and shared for verification
or reuse, and how data will be preserved.

This document aims to provide a consolidated plan for INTERMODEL EU partners
in the data management plan policy that the project will follow. The present
document is the second version of the DMP. If necessary, the DMP will be
updated during the lifecycle of the project.

##  1.2 Audience

The intended audience of this document is the INTERMODEL Consortium.

##  1.3 Definitions / Glossary

The main terms used in this deliverable are described as follows:

**Data Management Plan (DMP)** – document that describes the data management
life cycle for all datasets to be collected, processed or generated by a
research project. It covers: the handling of research data during and after
the project; what data will be collected, processed or generated; what
methodology and standards will be applied; whether data will be shared/made
open access and how; and how data will be curated and preserved.

**FAIR data** – set of guiding principles to make data Findable, Accessible,
Interoperable and Re‐usable.

##  1.4 Abbreviations

The abbreviations used in the present document are:

**BEP** : BIM Execution Plan

**BIM** : Building Information Modelling

**DMP** : Data Management Plan

**EU** : European Union

**FAIR** : Findable, Accessible, Interoperable and Re‐usable

**PDF** : Portable Document Format

**WP** : Work Package

##  1.5 Structure

  * **Introduction:** contains an overview of this document, providing its Scope, Audience, and Structure. 

  

  * **Responsibilities:** defines who is the responsible for data management. 

  

  * **Data summary:** contains the purpose of the data collection/generation and its relation to the objectives of the project; types of formats of data generated and collected; origin of the data; to whom might it be useful. 

  

  * **General principles:** describes the principles that must be taken into consideration for the data management. 

  

  * **FAIR data:** this section includes the requirements to make data findable, openly accessible, interoperable and increase data re‐use, if necessary. 

  

  * **Allocation of resources:** defines the costs for making data FAIR, if any, and the responsible for data management in the project. 

  

  * **Data security:** explains provisions for data security if needed and how data is safely stored. 

  

  * **Ethical aspects:** contains ethical and legal issues that can have an impact on data sharing. 

  

  * **Other issues:** this section contains other national/sectorial/departmental procedures for data management, if necessary. 

  

  * **Data Management Plan:** provides an analysis of the main elements of the data management policy used with regard to all datasets identified and generated by the project. 

  

  * **Conclusions:** gathers the main issues of the DMP. 

  

#  2\. Responsibilities

Mikel Borras (IDP) will be the person in charge of the data during the
project. He has the responsibility to ensure that data shared through the
INTERMODEL EU website are easily available, and also that backups are
performed and that proprietary data are secured.  
  
<table>  
<tr>  
<th>

</th>  
<th>

**Data responsible**

</th> </tr>  
<tr>  
<td>

Person in charge of the data during the project

</td>  
<td>

Mikel Borràs _mborras@idp.es_ IDP

</td> </tr> </table>

IDP will ensure data integrity and compatibility for its use during the
project lifetime by the different partners composing the Consortium.

Validation and registration of data is responsibility of the partner who
generates the data in the WP.

#  3\. Data summary

Data will be collected from the intermodal terminals in order to properly
develop a BIM virtual model of them and to be able to simulate the processes
within through simulation software. This data needed for the simulations will
include information regarding aspects such as 3D volumes’ dimensions and
geo‐location, modal laying out, waiting time, terminal arrival behaviours,
number of trucks, terminal’s machinery data, etc.

In addition, regarding the modelling, data needed will consist basically in
the design/layout of the terminal, number of cranes, CAPEX, OPEX, etc. All
this data will be provided by the Terminal Operators/Owners (CSI, ASPS) and
managed mainly by IDP, MAC, VTT and VIASYS. All these partners will have open
access to models and their underlying data.

Different datasets will be created in order to define the models, and will be
useful for the Consortium to be able to validate the results obtained through
the simulations.

##  3.1 Data set description

All consortium partners have identified the datasets that will be required for
the development of the project. The list is provided below, while the nature
and details for each dataset are given in the subsequent section 10.

This list was previously defined according to the needs of the project and has
been adapted in the present updated version taking into consideration the
project progress.

If required, the list below could be adapted in future versions of the DMP.  
  
<table>  
<tr>  
<th>

**#**

</th>  
<th>

**Dataset (DS) name**

</th>  
<th>

**Responsible partner**

</th>  
<th>

**Related WP(s) & task **

</th> </tr>  
<tr>  
<td>

1

</td>  
<td>

DS1_Data_collection_terminals_operation

</td>  
<td>

MAC

</td>  
<td>

WP5 Task 5.1

</td> </tr>  
<tr>  
<td>

2

</td>  
<td>

DS2_Data_collection_external_mobility

</td>  
<td>

CENIT

</td>  
<td>

WP6 Task 6.2

</td> </tr>  
<tr>  
<td>

3

</td>  
<td>

DS3_Data_collection_terminals_layout

</td>  
<td>

IDP

MAC

</td>  
<td>

WP4 Task 4.2

WP7 Task 7.1

</td> </tr>  
<tr>  
<td>

4

</td>  
<td>

DS4_Data_collection_market_data

</td>  
<td>

DHL

</td>  
<td>

WP8 Task 8.2

</td> </tr>  
<tr>  
<td>

5

</td>  
<td>

DS5_Project_deliverables

</td>  
<td>

IDP

</td>  
<td>

WP1 Task 1.1

</td> </tr>  
<tr>  
<td>

6

</td>  
<td>

DS6_Data_collection_terminals_KPI

</td>  
<td>

IDP

MAC

VIAS

</td>  
<td>

WP4 Task 4.2

WP7 Task 7.1

WP7 Task 7.2

</td> </tr> </table>

#  4\. General principles

There are no requirements expected by the funding or partners regarding data
linked to the project, and there are no additional requirements associated
with the data being submitted.

The INTERMODEL EU project _only needs the collection of**non‐sensitive data**
_ , which means that **_no personal identifiers will be recorded by the
researches in any form_ ** .

#  5\. FAIR data

##  5.1 Making data findable, including provision for metadata

The BIM models and simulations will contain all the necessary data to achieve
the goals mentioned previously and already have defined metadata. These models
and simulations will be shared within the Consortium and the software programs
to use and the necessary information to manage them will be specified in the
BIM Execution Plan (BEP).

##  5.2 Making data openly accessible

Models and simulations, and therefore, the data in them, will be shared openly
among the consortium members through INTERMODEL EU website intranet. The use
of them or their data consultation will be possible through the right BIM
software programs (defined in the BEP) and other software programs for
simulation and traffic studies (e.g. Aimsum, etc.). Also, during the project,
the interoperability and data exchange and the integrating ICT environment
prototype will be defined, but they will be confidential and only accessible
for the members of the Consortium and the Commission Services.

##  5.3 Making data interoperable

BIM methodology is based on the interoperability between several software
programs. The outcome models follow BIM open standards and vocabularies
specified in the BEP in accordance with the participant members. This BEP
document, just like this DMP, is not a once‐time document but a live on so it
will go through changes as the project is developed.

##  5.4 Increase data re‐use

The generated models will remain accessible by Consortium members throughout
all the project duration. The re‐use of the models and the data within them
after the project shall be defined in the exploitation agreement (Deliverables
9.8, 9.9, 9.10 and 9.11 in months 18, 24, 30, 36 respectively).

#  6\. Allocation of resources

Making models and their underlying data FAIR will not take any more time or at
least, any more calculable time, used to generate the models and carry on the
different simulations, using the information in the BIM format/standards
models. The staff personnel hours dedicated to this will be counted within the
Person Month dedications to the respective tasks.

The ultimate person responsible for data management in the INTERMODEL EU
project will be Mikel Borràs, IDP Financial & Data Manager, as long as the
project lasts. Once the project ends, this issue shall be discussed within the
exploitation agreement.

#  7\. Data security

Models and their underlying data will be stored in the INTERMODEL EU website’s
intranet, with access restricted to all Consortium partners in order to work
on them through modelling, data introduction, data collection, simulation,
etc. Each partner is responsible for those recovery files that may be stored
in each partner’s facilities, databases, servers, etc.

#  8\. Ethical aspects

There are no ethical aspects that can have an impact on data sharing and no
human data is included in any model/simulation, according to ethics
deliverables D10.1 and D10.2.

#  9\. Other issues

Not applicable.

#  10\. Data Management Plan

##  10.1 Dataset 1  
  
<table>  
<tr>  
<th>

**DS1_Data_collection_terminals_operation**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

This dataset contains data from terminals (volumes handled, seasonal impacts,
modal splits, staff, processing times, arrival patterns, equipment, etc.).

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

CSI and other terminals own records.

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data

</td>  
<td>

MAC

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

MAC

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

MAC

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

MAC

</td> </tr>  
<tr>  
<td>

Related WP(s) and task

</td>  
<td>

WP5 Task 5.1

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Information about metadata and documentation

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

This dataset can be a combination of EXCEL/WORD/PDF documents and file
extensions such as .xlsx (Excel), .docx (Word) and .pdf (PDF). It will be
updated if necessary.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose and use of the data analysis)

</td>  
<td>

This dataset is the result of a collaborative work between MAC and CSI, and
once cleaned and validated, will provide the basis for the simulation
component library.

</td> </tr>  
<tr>  
<td>

Data access policy, dissemination level (confidential – only for members of
the Consortium and the European Commission or public)

</td>  
<td>

Confidential, so only the members of the Consortium and the Commission
Services will have access to this dataset.

</td> </tr>  
<tr>  
<td>

Data sharing, re‐use, distribution, publication

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Personal data protection (are they personal data?)

</td>  
<td>

No personal data

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (where?, for how long?)

</td>  
<td>

The dataset will be preserved in MAC and IDP infrastructure.

</td> </tr> </table>

##  10.2 2  
  
<table>  
<tr>  
<th>

**DS2_Data_collection_external_mobility**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

This dataset contains data related to the traffic flows incoming to the
terminals (Melzo and La Spezia) and at the surrounding road network.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

CSI and APSP

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data

</td>  
<td>

CENIT

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

CENIT

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

CENIT

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

CENIT

</td> </tr>  
<tr>  
<td>

Related WP(s) and task

</td>  
<td>

WP6 Task 6.2

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Information about metadata and documentation

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

This dataset can be a combination of EXCEL/WORD documents and file extensions
such as .xlsx, .docx and .ang.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose and use of the data analysis)

</td>  
<td>

This dataset is the result of a collaborative work between CENIT and CSI/ASPS,
and it will be used for the validation of the KPIs resulting from the
simulations.

</td> </tr>  
<tr>  
<td>

Data access policy, dissemination level (confidential – only for members of
the Consortium and the European Commission or public)

</td>  
<td>

Confidential, so only the members of the Consortium and the Commission
Services will have access to this dataset.

</td> </tr>  
<tr>  
<td>

Data sharing, re‐use, distribution, publication

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Personal data protection (are they personal data?)

</td>  
<td>

No personal data

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (where?, for how long?)

</td>  
<td>

The dataset will be preserved in CENIT and IDP infrastructure.

</td> </tr> </table>

###  10.3 3  
  
<table>  
<tr>  
<th>

**DS3_Data_collection_terminals_layout**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

This dataset contains data related to the layout of the real terminals that
will be modelled and analysed throughout the project (Melzo and La Spezia) and
the railway interconnection.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

CSI and APSP

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data

</td>  
<td>

IDP

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

IDP

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

IDP

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

IDP

</td> </tr>  
<tr>  
<td>

Related WP(s) and task

</td>  
<td>

WP4 Task 4.2 WP7 Task 7.1

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Information about metadata and documentation

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

This dataset can be a combination of CAD files and file extensions such as
.las and .rcp.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose and use of the data analysis)

</td>  
<td>

This dataset composed of .dwg files and the results from the point cloud will
be used for generating the BIM models of the real terminals.

</td> </tr>  
<tr>  
<td>

Data access policy, dissemination level (confidential – only for members of
the Consortium and the European Commission or public)

</td>  
<td>

This dataset does not contain confidential information, but models are shown
in demonstration activities for the members of the consortium and the
Commission Services.

</td> </tr>  
<tr>  
<td>

Data sharing, re‐use, distribution, publication

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Personal data protection (are they personal data?)

</td>  
<td>

No personal data

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (where?, for how long?)

</td>  
<td>

The dataset will be preserved in IDP infrastructure.

</td> </tr> </table>

###  10.4 4  
  
<table>  
<tr>  
<th>

**DS4_Data_collection_market_data**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

This dataset contains data related to transportation and logistics studies and
statistical data compiled for the assessment of intermodal terminals and
statistical market data and forecasts.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Existing publications (international statistics institutions, public and
private logistics companies, white papers, etc.).

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data

</td>  
<td>

DHL/CENIT

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

DHL/CENIT

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

DHL/CENIT

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

DHL/CENIT

</td> </tr>  
<tr>  
<td>

Related WP(s) and task

</td>  
<td>

WP8 Task 1, Task 8.2

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Information about metadata and documentation

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

This dataset can be a combination of WORD/PDF documents.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose and use of the data analysis)

</td>  
<td>

This dataset will be used for the validation of results concerning functional,
economic and environmental issues at selected terminals.

</td> </tr>  
<tr>  
<td>

Data access policy, dissemination level (confidential – only for members of
the Consortium and the European Commission or public)

</td>  
<td>

This dataset does contain confidential information available to subscribers,
only excerpts of aggregated data will be public through deliverables.

</td> </tr>  
<tr>  
<td>

Data sharing, re‐use, distribution, publication

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Personal data protection (are they personal data?)

</td>  
<td>

No personal data

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (where?, for how long?)

</td>  
<td>

The dataset will be preserved in DHL and CENIT infrastructure.

</td> </tr> </table>

###  10.5 5  
  
<table>  
<tr>  
<th>

**DS5_Project_deliverables**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

Deliverables resulting from the development of the project.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

Generated by WP leaders.

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data

</td>  
<td>

IDP

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

IDP

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

IDP

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

IDP

</td> </tr>  
<tr>  
<td>

Related WP(s) and task

</td>  
<td>

WP1 Task 1.1

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Information about metadata and documentation

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

This dataset can be a combination of WORD/PDF documents.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose and use of the data analysis)

</td>  
<td>

This dataset presents the outcomes of the project.

</td> </tr>  
<tr>  
<td>

Data access policy, dissemination level (confidential – only for members of
the Consortium and the European

Commission or public)

</td>  
<td>

This dataset does not contain confidential information. Thus, the access to
the dataset is mainly public, except the progress technical and financial
reports and deliverables associated to the definition and development of the
decision making tool to be integrated within the BIM models and simulations.

The reports related to exploitation agreement and ethics requirements will be
confidential as well, as they only concerned members of the consortium.

</td> </tr>  
<tr>  
<td>

Data sharing, re‐use, distribution, publication

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Personal data protection (are they personal data?)

</td>  
<td>

No personal data

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (where?, for how long?)

</td>  
<td>

The dataset will be preserved in IDP infrastructure.

</td> </tr> </table>

###  10.6 6  
  
<table>  
<tr>  
<th>

**DS6_Data_collection_terminals_KPI**

</th> </tr>  
<tr>  
<td>

**Data identification**

</td> </tr>  
<tr>  
<td>

Dataset description

</td>  
<td>

This dataset contains data related to the operation and exploitation of the
real terminals that will be modelled and analysed throughout the project
(Melzo and La Spezia) and the railway interconnection. This data is related
mainly to the calculation of Key Performance Indicators.

</td> </tr>  
<tr>  
<td>

Source

</td>  
<td>

CSI and APSP

</td> </tr>  
<tr>  
<td>

**Partners activities and responsibilities**

</td> </tr>  
<tr>  
<td>

Partner owner of the data

</td>  
<td>

IDP/MAC/VIAS

</td> </tr>  
<tr>  
<td>

Partner in charge of the data collection

</td>  
<td>

IDP/MAC/VIAS

</td> </tr>  
<tr>  
<td>

Partner in charge of the data analysis

</td>  
<td>

IDP/MAC/VIAS

</td> </tr>  
<tr>  
<td>

Partner in charge of the data storage

</td>  
<td>

IDP/MAC/VIAS

</td> </tr>  
<tr>  
<td>

Related WP(s) and task

</td>  
<td>

WP4 Task 4.2

WP7 Task 7.1 WP7 Task 7.2

</td> </tr>  
<tr>  
<td>

**Standards**

</td> </tr>  
<tr>  
<td>

Information about metadata and documentation

</td>  
<td>

N/A

</td> </tr>  
<tr>  
<td>

Standards, format, estimated volume of data

</td>  
<td>

This dataset can be a combination of WORD/PDF documents and EXCEL files.

</td> </tr>  
<tr>  
<td>

**Data exploitation and sharing**

</td> </tr>  
<tr>  
<td>

Data exploitation (purpose and use of the data analysis)

</td>  
<td>

This dataset will be used for the calculation of the Key Performance
Indicators in the real case studies and for the validation of results.

</td> </tr>  
<tr>  
<td>

Data access policy, dissemination level (confidential – only for members of
the Consortium and the European Commission or public)

</td>  
<td>

Confidential, so only the members of the Consortium and the Commission
Services will have access to this dataset.

</td> </tr>  
<tr>  
<td>

Data sharing, re‐use, distribution, publication

</td>  
<td>

None

</td> </tr>  
<tr>  
<td>

Personal data protection (are they personal data?)

</td>  
<td>

No personal data

</td> </tr>  
<tr>  
<td>

**Archiving and preservation (including storage and backup)**

</td> </tr>  
<tr>  
<td>

Data storage (where?, for how long?)

</td>  
<td>

The dataset will be preserved in MAC and IDP infrastructure.

</td> </tr> </table>

#  11\. Conclusions

This Data Management Plan (DMP) provides an overview of the data that the
INTERMODEL EU project will produce together with related challenges and
constraints that need to be taken into consideration.

The analysis contained in this report allows anticipating the procedures and
infrastructures to be implemented within the project to efficiently manage the
data it will produce.

Some of the partners will be owners or/and producers of data, which implies
specific responsibilities, described in this report.