#  1 INTRODUCTION

In the Data Management Plan (DMP) we define the way data generated in the
RESLAG project is named, stored, classified and disseminated. This document
applies only to the technical data generated in the project, the deliverables
and papers published are excluded from it. To see the rules and procedures
stablished regarding the publications and deliverables see the Project
Management Handbook (D1.1).

The European Union funded projects must disseminate the results of the
researches done during the project unless it goes against their legitimate
interest. On top of that, RESLAG project was signed in as part of the “Open
Research Data Pilot”, which implies a commitment to, as far as possible, make
the data generated during the project accessible and free for third parties.
In order to meet the requirements of the

European Commission this DMP follows the guidelines of the “Guidelines on Open
Access to Scientific Publications and Research Data in Horizon 2020” (see
Annex II).

In order to ensure the accessibility and intelligibility of the data that will
be generated during the RESLAG project, we have designed a DMP that will apply
through the whole duration of the activities and until the last update of the
data.

The following terms will be used through the whole document:

  * **Data set:** A data set is a collection of data. In the context of this document, it should be understood as aggregated data that can be analysed as a whole and has a conclusive and concrete result. 

  

  * **Data sheet or Fact sheet:** A sheet that summarizes the characteristics of a data set so that it can be read by anyone for a quick understanding of the content of the data, there is a template for this Fact sheet (see Annex I). 

  

  * **Metadata:** In the context of this document metadata is organized information labelling a data set and encoded in the code of the websites in order to facilitate discovery and reuse of the information by third parties. 

  

  * **Underlying data:** In the context of this document, the underlying data is the data used to reach conclusions published in a paper. 

  

  * **Embargo period:** In academic publishing, an embargo is a period during which access to academic journals is not allowed to users who have not paid for access. The purpose of this is to protect the revenue of the publisher. 

  

#  2 METADATA STRATEGY AND STANDARDIZATION

The Metadata and Standardization of the data sets generated will have a key
role in making the information discoverable. The consistent implementation of
the following guidelines will make the search of information easier for the
interested community in order to find and use the data sets generated and
shared within the RESLAG project.

##  2.1 Metadata strategy

Metadata is organized information labelling data. Metadata has been
historically used in sectors in which archiving was a main concern such as
libraries, administrations and the publishing industry. In the age of the
Internet the main users of the metadata encoded in any website code are the
search engines of the browsers (such as Google, bing, Yahoo…). The search
engines look for the words inserted by the user in the browser through
millions of websites, and the metada encoded in the code of the websites helps
the engines to find the information the user is looking for. In this way,
metadata endorses discovery and reuse of the information by third parties.

Since metadata helps to find information when someone is browsing on the
internet, an official metadata standard recommended by the European Union will
be used to ensure that as many people as possible can find the data sets
shared within the RESLAG project.

Three types of metadata will be defined for each data set:

  1. Fact sheet information: As stated in the Section “3. Fact sheet information” of this document, for each data set the authors will have to fill a Fact sheet that allows anyone to quickly identify the content of the data set. As mentioned in the Section “3.2 Data set Metadata”, all the information filled in that Fact Sheet can be used to include it in the encoded metadata of the website. 

  

  2. Common metadata: According to the “Guidelines on Open Access to Scientific Publications and Research Data in Horizon 2020” (see Annex II) regarding the research data generated, the beneficiaries of the grants should follow Article 29.3 of the Grant Agreement which states that the bibliographic metadata must be in a standard format and must include all of the following terms: 

    1. European Union (EU); 

  

    2. Horizon 2020; 

  

    3. Name of the project: Turning waste from steel industry into valuable low cost feedstock for energy intensive industry; 

  

    4. Acronym: RESLAG; 

  

    5. Grant number: 642067. 

  
  

  

  3. Specific metadata: The authors will have the option to choose up to 3 Keywords that they consider relevant for the data set and can be of frequent use if someone is searching for the kind of data contained on the data set. 

  

  

Once the Fact sheet is fulfilled it will be sent with the data set to the
Website managers. The Website managers will use the information indicated by
the authors to complete the metadata of the data sets that are going to go
public. The metadata will not be use in those data sets that has been
categorized in the Fact sheet as “Restricted”, (see Section “3.1.7 Sharing
status” of this document).

##  2.2 Standardization

In order to make the information accessible for internal and external users
and according to the good practices for “Open data” free file formats such as
PDF, OpenOffice, PNG (portable network graphics) and SVG (scalable vector
graphics) will be prioritized when uploading information.

Regarding the names of the files, large research projects as RESLAG can
generate hundreds of data files, short descriptive and consistent file names
will be key to make it easier to locate the information needed now and in the
future. The rules to name data set files will be the following:

Dates

in

YYYYMMDD

format

Acronym

of the

European

project

Short name of

the

information

contained in

the file

characters

(15

max.)

RESLAG

Sequential

document

versions that

will start again

for every

different date

Task in

which the

data set is

generated

T

1.2

Data

Management

_

_

_

20151223

_

v01

**Figure 2.1: Example of data set file version name.**

#  3 FACT SHEET INFORMATION

For each data set the researcher will fill the Fact Sheet shown in Annex I.
The fields specified in that Fact Sheet should be filled according to the
following rules and recommendations.

##  3.1 Data set description

###  3.1.1 Reference

Each data set will have a reference that will be generated by the combination
of the name of the project, the Work Package and Task in which it is generated
and a consecutive number (15 characters maximum, for example: RESLAG_T1.0_01).

###  3.1.2 Description

An intelligible description of the data collected, understandable for people
that do not directly work in the project, and independent from other data set
descriptions, so it can be understood without having to go through every data
set. (60 characters maximum).

###  3.1.3 Authors

The name of the Authors and the Entity will have to be completed.

###  3.1.4 Origin

The researchers will have to select the origin or origins of the data between
the next options:

  * Observational data; 

  

  * Laboratory experimental data; 

  

  * Computer simulation; 

  

  * Review; 

  

  * Testing pilot data; 

  

  * Papers; 

  

  * Other, to be specify. 

  

###  3.1.5 Nature

The researchers will have to select the nature of the data between the next
options:

  * Documents (text, Word), spreadsheets; 

  

  * Laboratory notebooks, field notebooks, diaries; 

  

  * Questionnaires, transcripts, codebooks; 

  

  * Audiotapes, videotapes; 

  

  * Photographs, films; 

  

  * Test responses; 

  

  * Slides, artefacts, specimens, samples; 

  

  * Collection of digital objects acquired and generated during the process of research; 

  

  * Database contents (video, audio, text, images); 

  

  * Models, algorithms, scripts; 

  

  * Contents of an application (input, output, log files for analysis software, simulation software, schemas); 

  

  * Methodologies and workflows; 

  

  * Standard operating procedures and protocols;  Other, to be specify. 

  

###  3.1.6 Scale

The measurement scale of the data must be identified, for example: mm, ºC,
W/(m·K),…

###  3.1.7 Sharing status

The researchers will have to select the sharing status between the next
options:

  * Open: Open for public disposal. 

  

  * Embargo: It will become public when the embargo period applied by the publisher is over. In case it is categorized as embargo the end date of the embargo period must be written in DD/MM/YYYY format.  Restricted: Only for project internal use. 

  

###  3.1.8 Potential interested groups

The researchers will have to select one or more potential interested groups
between the next options:

  * General public; 

  

  * Energy storage researchers; 

  

  * Material researchers; 

  

  * Green energy researchers; 

  

  * Technical laboratory methodology researchers; 

  

  * Pilot methodology researchers; 

  

  * Industry; 

  

  * Public entities; 

  

  * Computational model developers; 

  

  * System designers; 

  

  * Developers and constructors;  Other, to be specify. 

  

###  3.1.9 Whether it underpins a scientific publication

The researchers will have to answer “Yes” or “No”, and in case the answer is
“Yes” they will have to give the reference and date to the mentioned
publication in the following format: _“Name & Surname of the researcher; Name
& Surname of the researcher. Name of the paper. NAME OF THE PUBLICATION.
DD/MM/YYYY. _

_ISSN XXXX-XXXX”_ .

##  3.2 Data set metadata

In order to make the data sets from the RESLAG project easier to find, the
metadata encoded in the websites that store RESLAG data will be defined as
standard and consistent as possible.

###  3.2.1 Common metadata

According to the “Guidelines on Open Access to Scientific Publications and
Research

Data in Horizon 2020” (see Annex II) regarding the research data generated,
the beneficiaries of the grants should follow Article 29.3 of the Grant
Agreement which states that the bibliographic metadata must be in a standard
format and must include all of the following terms:

  * European Union (EU); 

  

  * Horizon 2020; 

  

  * Name of the project: Turning waste from steel industry into valuable low cost feedstock for energy intensive industry; 

  

  * Acronym: RESLAG; 

  

  * Grant number: 642067. 

  

###  3.2.2 Specific metadata

All the information filled in the Fact Sheet that is specific to each data set
can be used to include it in the metadata. In addition, the authors of the
data set will have the possibility to include up to 3 Keywords related to the
data set (maximum of 25 characters in total).

#  4 DATA SHARING

As stated in the article 29.1 of the Grant Agreement in all European Union
funded projects _“Unless it goes against their legitimate interests, each
beneficiary must — as soon as possible —‘disseminate’ its results by
disclosing them to the public by appropriate means”_ .

On top of that, RESLAG project was voluntarily and with the agreement of all
the partners signed in as part of the “Open Research Data Pilot”. According to
the article 29.3 of the Grant Agreement the beneficiaries of the grant for the
RESLAG project must _“deposit in a research data repository and take measures
to make it possible for third parties to access, mine, exploit, reproduce and
disseminate — free of charge for any user —_ _the data, including associated
metadata, needed to validate the results presented in (i) scientific
publications as soon as possible; (ii) other data, including associated
metadata”_ .

The main reason to establish a Data Management Plan is to ensure the
accessibility and intelligibility of the data that will be generated during
the RESLAG project. The project team will store the information where it can
be easily found and will establish the access procedures needed to keep it
safe and accessible at the same time.

##  4.1 Access procedures

Following the guidelines of Open access as much information as possible will
be freely shared in order to enable other scientific teams through Europe to
use the output of the research made by the RESLAG team. This aim will be
balanced with the necessity to protect the interest of the result obtained
during the project.

The coordination team will assess under strict criteria the nature of the data
and will give advice in order to stablish which data will be shared in the
public section:

  * It will be excluded for public distribution data sets containing key information that could be patented for commercial or industrial exploitation. 

  

  * Data sets containing key information that could be used by the research team for publications will not be shared until the embargo period applied by the publisher is over, the data sets used to build the papers are generally called “underlying data”. RESLAG project team commits to try and shorten those embargo periods as much as possible. According to the detailed legal requirements on Open Access to publications and “underlying” data that are contained in article 20.2 of the Grant Agreement, in order to comply with the requirements: o An electronic machine-readable copy of the published version of the 

  

“underlying data” of the publications will be deposit in a repository for
scientific publication at least within 6 months since the publication to the
public and, if possible, in the published format.

o The project team will ensure that the bibliographic metadata of this data
sets at least includes:

  * The terms ["European Union (EU)" and "Horizon 2020"]. 

  

  * The name of the action, acronym and grant number. 

  

  * The publication date and the length of the embargo period if applicable, and a persistent identifier. 

  

##  4.2 Repository

The research data from this project will be deposited both in:

  * _A dedicated website for the project_ : The domain of the website will be ** www.reslag.eu.  ** The RESLAG website will be established using the “WordPress” content management system so that selected data users can participate in adding site content over time, depending on the kind of access profile given to them. 

  

  * _An open access repository_ : Best practices recommend using an institutional open repository to ensure that the data can be found by anyone. The data sets of the RESLAG project will be deposited  (https://zenodo.org/)  . This is one of the free repositories recommended by the Open Access Infrastructure for Research in Europe (OpenAIRE) on their website, and it is an open repository for all fields of science that allows uploading any kind of data file formats. Both repositories are prepared to share research data in different ways according to how the partners decide the data should be shared: 

  

  * _The dedicated website for the project_ : Information can be shared in the website at two different levels: 

    * A private access intranet for internal management of research data. Each participant of the project will have a username and a password that will be mandatory to enter into the intranet and have access to all the information shared. 

  

    * A public section for the public access to final research data sets. As stated before in this document the data set shall be understood as aggregated data that can be analysed as a whole and has a conclusive and concrete result, and will not include laboratory notebooks, partial data sets, preliminary analyses, drafts of scientific papers… All the information that it is decided to be publically shared will have no access restriction. 

  

  

  * _An open access repository_ : The same Website managers that post the data sets in the public section of the website page from RESLAG will simultaneously post it in the open access repository. ZENODO allows to upload files under restricted, open or embargoed access: o Content deposited under an open status will be accessible to general public. 

    * Content deposited under an embargo status can be stored indicating the end date for the embargo so that the repository maintains a restricted access to data until the end of that period, and then it will be publically available automatically. o Content deposited under a restricted status will be only accessible by the approval of the depositor of the original file. 

  

  

##  4.3 Data sharing timeline

  * Data will be created and stored in each of the participant entities databases during the duration of the project. 

  

  * Data will be shared between partners through the private access intranet of the dedicated website during the duration of the project. 

  

  * During the project as each data set is created it will be assessed and categorized as open, embargo or restricted by the owners (to stablish the ownership of the results of the research see Grant agreement, Article 26.1) of the content of the data set: 

    * Open status: 

      * RESLAG Website: They will be deposited in the public section during the next month after they are finished. 

  

      * ZENODO repository: They will be deposited under public status during the next month after they are finished. o Embargo status: 

  

      * RESLAG Website: They will not be deposited in the public section until the embargo period expires. When the embargo period expires, data sets will be deposited in the public section during the next month after the publication. 

  

      * ZENODO repository: They will be deposited under embargo status during the next month after the publication. 

  

  

    * Restricted status: 

      * RESLAG Website: They will only be deposited in the intranet of the project. 

  

  

  

#  5 STORE AND PRESERVATION

Once the project is finished the data sets that could be used by other
scientific teams for the reconstruction and evaluation of reported results
should be preserved for the long-term. In line with the best practices several
copies will be stored:

##  5.1 The original

The original documents will be stored in the databases of the entities that
have created them.

##  5.2 The RESLAG website copy

The data sets uploaded to the public section of the dedicated website will be
available for public use at least for 6 months after the end of the project.

##  5.3 The ZENODO digital repository copy

As stated in the Section “4. DATA SHARING” of this document data sets will be
deposited in _http://www.zenodo.org/,_ the data stored in ZENODO is stored in
CERN Data Centre and the repository will provide a long-term management of the
data:

  * Both data files and metadata are kept in multiple online replicas. 

  

  * Both data files and metadata are backed up to tape every night and replicated into multiple copies in the online system. 

  

  * CERN has considerable knowledge and experience in building and operating large scale digital repositories and a commitment to maintain this data centre to collect and store data as it grows over the next 20 years. 

  

  * In the highly unlikely event that ZENODO will have to close operations, they will migrate all content to other suitable repositories, and they guarantee that all citations and links to ZENODO resources will not be affected. 

  

#  CONCLUSION

As stated before in this document, the article 29.1 of the Grant Agreement
requires to all European Union funded projects _“Unless it goes against their
legitimate interests, each beneficiary must — as soon as possible
—‘disseminate’ its results by disclosing them to the public by appropriate
means”_ . In addition, RESLAG project was voluntarily signed in as part of the
“Open Research Data Pilot” which according to the article 29.3 of the Grant
Agreement means that the beneficiaries of the grant for the RESLAG project
must _“deposit in a research data repository and take measures to make it
possible for third parties to access, mine, exploit, reproduce and disseminate
— free of charge for any user —_ _the data, including associated metadata,
needed to validate the results presented in (i) scientific publications as
soon as possible; (ii) other data, including associated metadata”_ .

In the present Data Management Plan we have displayed the data management
policy that will be applied to all data sets generated during the RESLAG
project. Following the guidelines specified in the DMP we expect to be active
contributors to the research community of the EU, enabling the reuse and the
dissemination of the knowledge generated during the lifetime of the RESLAG
project.

That being said, the DMP is not a fixed document and we expect it to evolve
and gain precision. The DMP will be updated, if necessary, during the project
lifetime in order to:

  * Update the information of the data sets that will be shared; 

  

  * Incorporate changes made in the Consortium Agreement regarding the data policy, if any; 

  

  * Incorporate changes made in the Data Management policy of the H2020, if any; 

  

  * Any other external changes.