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REG IADP

Data Management Plan

807089_DELIVERABLE_D5.4

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#  DEFINITIONS

**Background** means any data, know-how or information – whatever its form or
nature (tangible or intangible), including any rights such as intellectual
property rights – that: _(a)_ is held by the beneficiaries before they acceded
to the Agreement, and _(b)_ is needed to implement the action or exploit the
results.

**Results** means any (tangible or intangible) output of the action such as
data, knowledge or information – whatever its form or nature, whether it can
be protected or not – that is generated in the action, as well as any rights
attached to it, including intellectual property rights.

**Dissemination** means the public disclosure of the results by any
appropriate means (other than resulting from protecting or exploiting the
results), including by scientific publications in any medium.

**Open Access** means the practice of providing on-line access to scientific
information that is free of charge to the user and that is re-usable. In the
context of R&D, open access to 'scientific information' refers to two main
categories:

  1. Peer-reviewed scientific publications (primarily research articles published in academic journals) 

  

  2. Scientific research data: data underlying publications and/or other data (such as curated but unpublished datasets or raw data)public disclosure of the results by any appropriate means (other than resulting from protecting or exploiting the results), including by scientific publications in any medium. 

  

  

REG IADP DMP retains REG GAM 2018 n.807089 Beneficiaries’ obligations only,
i.e. Art.29.2 “Open access to scientific publications” - _Each beneficiary
must ensure open access (free of charge online access for any user) to all
peer-reviewed scientific publications relating to its results_ .

**Exploitation** means the use of results in further research activities other
than those covered by the action concerned, or in developing, creating and
marketing a product or process, or in creating and providing a service, or in
standardisation activities.

**Communication** is about informing the general public about the existence of
the program and its main outcomes.

**Peer-reviewed Publication** means publications that have been evaluated by
other scholars.

#  Preamble

###  According to H2020 guidelines (reference document “H2020 Programme -
Guidelines to the Rules on Open Access to Scientific Publications and Open
Access to Research Data in

_Horizon 2020_ ”), RED IADP GAM Coordinator provides the Consortium with a
Data Management Plan [REG IADP DMP] for the years covered by the Work Program,
explaining the rules on open access to scientific peer reviewed publications
that Beneficiaries have to follow.

The Data Management Plan is integrated in the Dissemination one.

#  Executive Summary

Open access does not imply that the Beneficiaries are obliged to publish their
results; it only sets certain requirements that must be fulfilled if they do
decide to publish them, and Data Management Plan (DMP) describes the data
management life cycle for the published data.

Projects that opt out are still encouraged to submit a DMP on a voluntary
basis: the case for the REG IADP Project.

REG IADP Consortium DMP rationale (i.e. W _hy have open access to publications
in CS2?)._

Modern research builds on extensive scientific dialogue and advances by
improving earlier work. The Europe 2020 strategy for a smart, sustainable and
inclusive economy underlines the central role of knowledge and innovation in
generating growth.

Broader access to scientific publications therefore helps to:

  * build on previous research results (improved quality of results) 

  

  * encourage collaboration and avoid duplication of effort (greater efficiency) 

  

  * speed up innovation (faster progress to market means faster growth) 

  

  * involve citizens and society (improved transparency of the scientific process). 

  

This is why the EU wants to improve access to scientific information and to
boost the benefits of public investment in research funded under Horizon 2020.

The Commission considers that there should be no need to pay for information
funded from the public purse each time it is accessed or used. Moreover, it
should benefit European businesses and the public to the full.

This means making publicly-funded scientific information available online, at
no extra cost, to European researchers, innovative industries and the public,
while ensuring that it is preserved in the long term.

Under Horizon 2020, the legal basis for open access is laid down in the
Framework Programme and its Rules for Participation. These principles are
translated into specific requirements in the Model Grant Agreement and in the
Horizon 2020 Work Programmes.

REG IADP Consortium aims to ensure open access (free of charge, online access
for any user) to peer-reviewed scientific publications relating to its
results.

In particular, as soon as possible and at the latest on publication, to
deposit a machinereadable electronic copy of the published version or final
peer-reviewed manuscript accepted for publication in a repository for
scientific publications (i.e an online archive).

Moreover, to ensure open access to the deposited publication and to the
bibliographic metadata that identify it.

Under these definitions, 'access' includes not only basic elements - the right
to read, download and print – but also the right to copy, distribute, search,
link, crawl and mine.

The two main routes to open access are:

**Self-archiving / 'green' open access** – the author, or a representative,
archives (deposits) the published article or the final peer-reviewed
manuscript in an online repository before, at the same time as, or after
publication. Some publishers request that open access be granted only after an
embargo period has elapsed.

**Open access publishing / 'gold' open access** \- an article is immediately
published in open access mode. In this model, the payment of publication costs
is shifted away from subscribing readers.

Costs related to open access are eligible as part of the grant, if they fulfil
the general eligibility conditions specified in the Grant Agreement.

REG IADP Data Management Plan has taken shape by the Horizon 2020 FAIR
(Findable, Accessible, Interoperable and Re-usable) Data Management Plan
template, being inspired by FAIR as a general concept.

The DMP is intended to be a living document in which information can be made
available on a finer level of granularity, through updates as the
implementation of the Project progresses and when significant changes occur:
REG IADP DMP will be updated on yearly base.

To avoid any misconceptions about REG IADP open access to peer-reviewed
scientific publications, the following logic flow-chart, which shows open
access to scientific publication and research data in the wider context of
dissemination and exploitation, has to be retained:

#  Applicable documents

REG IADP Consortium applicable documents are: