#  Introduction

This deliverable describes the data management life cycle for the data to be
collected, processed and/or generated by the Horizon 2020 project 5G-ALLSTAR.
As part of making research data findable, accessible, interoperable and
reusable (FAIR), it includes information on:

  * the handling of research data during and after the end of the project 

  

  * what data will be collected, processed and/or generated 

  

  * which methodology and standards will be applied 

  

  * whether data will be shared/made open access and 

  

  * how data will be curated and preserved (including after the end of the project). 

  

This deliverable is a living document that will updated continuously during
the project.

5G-ALLSTAR

#  Data summary

_What is the purpose of the data collection/generation and its relation to the
objectives of the_ _project?_

Data collection/generation pursue several goals. It will first be a support
for exchanges between partners (meeting reports, emails, spreadsheets…). Data
will also be used as a mean of recording project results (mainly thanks to
deliverables) for possible future use. They will be then used for the
demonstration of the project results (simulation and experiment). Finally,
data will be a basis for dissemination of the project outcomes (publications,
slidesets). All data also aims at demonstrating to the EU and to the Korean
government that 5G-ALLSTAR as reached its objectives.

_What types and formats of data will the project generate/collect?_

The project will generate text, spreadsheets, emails, slidesets, software and
algorithms.

_Will you re-use any existing data and how?_

A software (Quadriga) previously developed by Fraunhofer will be used for
channel simulation. This software will be enhanced during the project to meet
the project requirements. Aside this, the 5G-ALLSTAR project aims at producing
new results, therefore no re-use of existing data is planned. Obviously,
existing literature will be used to compile the state of the art in each
scientific field studied in the project.

_What is the origin of the data?_

All data will be generated during the project. Text will come from
deliverables, reports, publications and press releases. Spreadsheets would
collect for example simulation and experiment results. Slidesets will be
generated by physical and phone meetings but also by external presentations.
Software and algorithms will be developed during the project to answer
5G-ALLSTAR problematics.

_What is the expected size of the data?_

At this early stage of the project, the total volume of data and the number of
files cannot be evaluated. This section will be iteratively updated during the
project.

_To whom might it be useful ('data utility')?_

Data will be first useful as a mean of exchanges between 5G-ALLSTAR partners.
Data will then be used by project reviewers, to evaluate the progress of the
project. Each partner will also use the data produced by the project to serve
its company’s objectives (for example normalization). Finally, data will be
used by the scientific community as a basis for future studies or by
industries for validating development objectives.

5G-ALLSTAR

#  FAIR data

##  Making data findable, including provisions for metadata

_Are the data produced and/or used in the project discoverable with metadata,
identifiable and_ _locatable by means of a standard identification mechanism
(e.g. persistent and unique identifiers such as Digital Object Identifiers)?_

No Digital Object Identifiers are used in the project.

_What naming conventions do you follow?_

For deliverables, the name must follow the pattern:

5G-ALLSTAR_Dx.y.docx(pdf) with x the work package number and y deliverable
number in the work package.

Other documents must start with 5G-ALLSTAR_. This must be followed by a date
and a place (if from a meeting), the WP number if relevant, and the type of
document (minutes, agenda, etc.)

_Will search keywords be provided that optimize possibilities for re-use?_

Keywords will be provided in deliverables.

_Do you provide clear version numbers?_

The data will be stored in a shared space, using the BSCW (Basic Support for
Cooperative Work) tool provided by Fraunhofer FIT. The BSCW system is based on
the notation of a shared workspace, a joint storage facility that may contain
various kinds of objects such as documents, tables, graphics, spreadsheets or
links to other Web pages. A workspace can be set up and objects stored,
managed, edited or downloaded with any Web browser. The BSCW system will keep
the members of a group informed about each other’s relevant activities in a
shared workspace.

This tool provides a versioning capability that will be used in the 5G-ALLSTAR
project.

_What metadata will be created? In case metadata standards do not exist in
your discipline,_ _please outline what type of metadata will be created and
how._

No metadata will be created.

##  Making data openly accessible

_Which data produced and/or used in the project will be made openly available
as the default? If_ _certain datasets cannot be shared (or need to be shared
under restrictions), explain why, clearly_ _separating legal and contractual
reasons from voluntary restrictions._

_Note that in multi-beneficiary projects it is also possible for specific
beneficiaries to keep their_ _data closed if relevant provisions are made in
the consortium agreement and are in line with the_ _reasons for opting out._

All public deliverables will be made openly available as the default. Quadriga
software will be made openly available before the end of the project. Inside
the project, all data produced by the project will be shared between partners.

5G-ALLSTAR

_How will the data be made accessible (e.g. by deposition in a repository)?_

The data will be stored in a shared space, using the BSCW (Basic Support for
Cooperative Work) tool provided by Fraunhofer FIT. The BSCW system is based on
the notation of a shared workspace, a joint storage facility that may contain
various kinds of objects such as documents, tables, graphics, spreadsheets or
links to other Web pages. A workspace can be set up and objects stored,
managed, edited or downloaded with any Web browser. The BSCW system will keep
the members of a group informed about each other’s relevant activities in a
shared workspace.

Public documents will be made available in the public section of the
5G-ALLSTAR project.

_What methods or software tools are needed to access the data?_

Please see previous answer.

_Is documentation about the software needed to access the data included?_

The BSCW tool includes a very detailed documentation on how to use it.
Furthermore, good practice rules have been provided to all partners.

_Is it possible to include the relevant software (e.g. in open source code)?_

Aside the channel simulation software, the software produced during the
project will not be openly accessible. (This answer may be revised during the
project).

_Where will the data and associated metadata, documentation and code be
deposited? Preference should be given to certified repositories which support
open access where possible._

Please see the answer to the question “How will the data be made accessible?”.

_Have you explored appropriate arrangements with the identified repository?_

The data in the repository is arranged in a way that makes it easy to access.

_If there are restrictions on use, how will access be provided?_

For project members, no restriction on use are foreseen.

_Is there a need for a data access committee?_

There is no need for a data access committee.

_Are there well described conditions for access (i.e. a machine readable
license)?_

The conditions of use of the BSCW tool are available on the web.

_How will the identity of the person accessing the data be ascertained?_

Each person is assigned a login and a password to access the data in the BSCW
tool.

5G-ALLSTAR

##  Making data interoperable

_Are the data produced in the project interoperable, that is allowing data
exchange and re-use_ _between researchers, institutions, organisations,
countries, etc. (i.e. adhering to standards for_ _formats, as much as possible
compliant with available (open) software applications, and in particular
facilitating re-combinations with different datasets from different origins)?_

Data for project internal usage will use the Windows Office format (i.e.
.docx, .xlsx and .pptx). Text data that will be made available outside the
project will use the pdf (portable document format) format that can be read
with open software.

_What data and metadata vocabularies, standards or methodologies will you
follow to make your_ _data interoperable?_

Common data vocabularies, standards or methodologies will be used.

_Will you be using standard vocabularies for all data types present in your
data set, to allow interdisciplinary interoperability?_

Yes.

_In case it is unavoidable that you use uncommon or generate project specific
ontologies or_ _vocabularies, will you provide mappings to more commonly used
ontologies?_

No uncommon or project specific ontologies or vocabularies will be used.

##  Increase data re-use (through clarifying licences)

_How will the data be licensed to permit the widest re-use possible?_

Most of deliverables will be public, and therefore freely available on the
project website. The software Quadriga, which will be enhanced during the
project, will be made freely available before the end of the project.
Conference and journal publications will be available on the web, with license
depending on the type of publication (IEEE,…).

_When will the data be made available for re-use? If an embargo is sought to
give time to publish_ _or seek patents, specify why and how long this will
apply, bearing in mind that research data_ _should be made available as soon
as possible._

Public deliverables will be made available as soon as accepted by the
reviewers.

Channel model emulator will be made available on month 18.

_Are the data produced and/or used in the project useable by third parties, in
particular after the_ _end of the project? If the re-use of some data is
restricted, explain why._

Please see previous answer.

_How long is it intended that the data remains re-usable?_

No time restriction is planned.

5G-ALLSTAR

_Are data quality assurance processes described?_

No data quality assurance processes is available.

#  Allocation of resources

_What are the costs for making data FAIR in your project?_ During the project,
for partners:

  * BSCW is operated by Fraunhofer HHI free of charge for project partners. BSCW will be shut down 3 months after project ends. All contained data has to be archived at the partners premises. 

  

  * Domain registration for project website (5g-allstar.eu) costs 25 € annually and will be covered by Fraunhofers expenses. Website will remain online for at least 3 years after the end of the project. 

  

_How will these be covered? Note that costs related to open access to research
data are eligible as part of the Horizon 2020 grant (if compliant with the
Grant Agreement conditions)._

_Who will be responsible for data management in your project?_ Please refer to
the answer to the previous question.

_Are the resources for long-term preservation discussed (costs and potential
value, who decides and how what data will be kept and for how long)?_

This question will be discussed during the project, and this deliverable will
be updated accordingly.

#  Data security

_What provisions are in place for data security (including data recovery as
well as secure storage and transfer of sensitive data)?_

Access to the BSCW server is password protected on a per-person level. The
server is located at the Fraunhofer HHI premises in Berlin, Germany. No third
party has access to the stored data without permission. All connections to the
server are encrypted (Certified SSL connection). Weekly incremental backups
are in place in case of hardware failure.

_Is the data safely stored in certified repositories for long-term
preservation and curation?_

BSCW will be shut down 3 months after project ends. All contained data has to
be archived at the at the project partners premises for long-term
preservation.

#  Ethical aspects

_Are there any ethical or legal issues that can have an impact on data
sharing? These can also_ _be discussed in the context of the ethics review. If
relevant, include references to ethics deliverables and ethics chapter in the
Description of the Action (DoA)._

There are no ethical or legal issues that can have an impact on data sharing.

_Is informed consent for data sharing and long term preservation included in
questionnaires_ _dealing with personal data?_

No personal data will be used in the project.

5G-ALLSTAR

#  Other issues

_Do you make use of other national/funder/sectorial/departmental procedures
for data management? If yes, which ones?_

We do not make use of other national/funder/sectorial/departmental procedures.

5G-ALLSTAR