##  Summary

Producing the Data Management Plan (DMP) within the project is a part of the
Horizon 2020 pilot action on open access to research data in which ACINO
participates. The purpose of the DMP is to describe the main elements of the
data management policy that will be used by the ACINO project with regard to
all the datasets to be generated by the project.

In other words, the Data Management Plan will describe the format and the way
to store, archive and share the data created within the project as well as the
use of the plan itself by the project participants. The data may include, but
not limited to, code, publications as well as measured data, for example, from
field trials. The Plan is a living document whose content concerning the data
management is updated from its creation (month 6 of the project) to the end of
the project (month 36).

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#  Introduction

Following the EC template, the data management plan includes the following
major components.

Data management

plan

Data set reference

and name

Data set description

Standards and

metadata

Data sharing

Archiving and

preservation

_Figure 1. Structure (template) of the data management plan._

Specifically, for ACINO these components are summarized below.

ACINO Data

management

Reference and name

ACINO [Name] [Type] [Place]

Date] [Owner

[

]

[

Target User]

Description

“Traffic meas. field trial,

Kista, June 2015

Planned publication in JLT”

Metadata

\-

Text file, if not part of

the data file

Sharing:

Zenodo.org integrated

with Github

Archiving:

\-

Zenodo.org integrated

with Github

_Figure 2. Main components of the ACINO data management plan._

Details for each component are given in the following sections.

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#  Data set reference and name

The following structure is proposed for ACINO data set identifier:

ACINO [Name] [Type] [Place] [Date] [Owner] [Target User]

Where

  * “Name” is a short name for the data. 

  

  * “Type” describes the type of data (e.g. code, publication, measured data). 

  

  * “Place” describe the place the data were produced. 

  

  * “Data” is the date in format “YYYY-MM-DD”. 

  

  * “Owner” are the owner or owners of the data (if exist) ● [Optional] “Target user” is the target audience of the data. 

  

  * “_” (underscore) is used as the separator between the fields. 

  

For example,

“ACINO_Field trial_Measurement_data_Kista_2015-06-30_Acreo_Internal.dat” is a
data file from the field trial in Kista, Sweden from 2015-06-30 made and owned
by Acreo with extension .dat (MATLAB). More information about the data is
provided in the metadata (see the following section).

All the data fields in the identifier above, apart from the target user, are
mandatory. If owner cannot be specified, “Unspecified-owner” should be
indicated.

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#  Data set description and metadata

The previous section defined a data set identifier. The data set description
is essentially an expanded description of the identifier with more details.

The data set description is organized as the metadata in the similar way as
the identifier but with more details and, depending on the file format, will
be either incorporated as a part of the file or as a separate file (in its
simplest form) in the text format. In the case of the separate metadata file,
it will have the same name with suffix “METADATA”.

For example, the metadata file name for the data file from the previous
section will look as follows:

“ACINO_Field trial_Measurement
data_Kista_015-06-30_Acreo_Internal_METADATA.txt”

The Metadata file can also describe a number of files (e.g. a number of log
files).

The project may consider a possibility to provide the metadata in XML or JSON
formats, if necessary for convenience of parsing and further processing.

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#  Data sharing

ACINO has chosen zenodo.org repository for storing the project data and an
ACINO project account has been created  1  . Zenodo.org is a repository
supported by CERN and the EU OpenAire project  2  , is open, free, searchable
and structured with flexible licensing allowing for storing all types of data:
datasets, images, presentations, publications and software. In addition to
that,

  * The repository has backup and archiving capabilities. 

  

  * The repository allows for integration github.com  3  where the project code will be stored. GitHub provides a free and flexible tool for code developing and storage. 

  

  * Zenodo assigns all publicly available uploads a Digital Object Identifier (DOI) to make the upload easily- and uniquely-citable. 

  

All the above makes Zenodo a good candidate as a _unified_ repository for all
foreseen project data (presentations, publications, code and measurement data)
from ACINO.

Information on using Zenodo by the project partners with application to the
ACINO data will be circulated within the consortium and addressed within the
respective workpackage (WP6).

The process of making the ACINO data public and publishable at the repository
will follow the procedures described in the Consortium Agreement. For the
code, the project partners will follow the internal “Open Source Management
Process” document.

All the public data of the project will be openly accessible at the
repository. Non-public data will be archived at the repository using the
“closed access” option.

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#  Archiving and preservation

The Guidelines on Data Management in Horizon 2020 require defining procedures
that will be put in place for long-term preservation of the data and backup.

The zenodo.org repository possesses these archiving capabilities including
backup and will be used to archive and preserve the ACINO data.

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#  Use of the Data Management plan within the project

The plan is used by the ACINO partners as a reference for data management
(naming, providing metadata, storing and archiving) within the project each
time new project data are produced.

The project partners are introduced to the DMP and its use as part of WP6
activities. Relevant questions from partners will also be addressed within
WP6. The workpackage will also provide support to the project partners on
using Zenodo as the data management tool.

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