#  Introduction

This document deals with the research data produced, collected and preserved
during the project. This data can either be made publicly available or not
according to the Grant Agreement and to the need of the partners to preserve
the intellectual property rights and related benefits derived from project
results and activities.

Essentially, the present document will answer to the following main questions:

  * What types of data will the project generate/collect? 

  

  * What data is to be shared for the benefit of the scientific community? 

  

  * What data cannot be made available? Why? 

  

  * What format will the shared data have? 

  

  * How will this data be exploited and/or shared/made accessible for verification and re-use? 

  

  * How will this data be curated and preserved? 

  

The data that can be shared will be made available as Open access research
data; this refers to the right to access and re-use digital research data
under the terms and conditions set out in the Grant Agreement. Openly
accessible research data can typically be accessed, mined, exploited,
reproduced and disseminated free of charge for the user.

The WaterSpy project abides to the European Commission's vision that
information already paid for by the public purse should not be paid for again
each time it is accessed or used, and that it should benefit European
companies and citizens to the full. This means making publicly-funded
scientific information available online, at no extra cost, to European
researchers, innovative industries and citizens, while ensuring long-term
preservation.

The Data Management Plan (DMP) is not a fixed document, but evolves during the
lifespan of the project. The following are basic issues that will be dealt
with for the data that can be shared:

  * **Data set reference and name**

  

The identifier for the datasets to be produced will have the following format:

WaterSpy_[taskx.y]_[descriptive name]_[progressive version number]_[date of
production of the data]

  * **Data set description**

  

Description of the data that will be generated or collected will include:

  * Its origin, nature, scale and to whom it could be useful, and whether it underpins a scientific publication. Information on the existence (or not) of similar data and the possibilities for integration and reuse. 

  

  * Its format 

  

  * Tools needed to use the data (for example specialised software) 

  

  * Accessory information such as possible video registration of the experiment or other. 

  

  * **Standards and metadata**

  

Reference to existing suitable standards of the discipline. If these do not
exist, an outline on how and what metadata will be created, if necessary.

  * **Data sharing**

  

Description of how data will be shared, including access procedures, embargo
periods (if any), outlines of technical mechanisms for dissemination and
necessary software and other tools for enabling re-use, and definition of
whether access will be widely open or restricted to specific groups.
Identification of the repository where data will be stored, if already
existing and identified, indicating in particular the type of repository
(institutional, standard repository for the discipline, etc.). In case the
dataset cannot be shared, the reasons for this should be mentioned (e.g.
ethical, rules of personal data, intellectual property, commercial, privacy-
related, security-related).

  * **Archiving and preservation (including storage and backup) and access modality**

  

Description of the procedures that will be put in place for long-term
preservation of the data. Indication of how long the data should be preserved,
what is its approximated end volume, what the associated costs are and how
these are planned to be covered.

#  Types of data generated within the project

The project is expected to generate the following types of data:

  1. Data from the preliminary experiments 

    1. regarding the identification of the IR bands of the targeted bacteria (WP2-T2.2) 

  

    2. required to improve the S/N ratio of an optimized QCL-ATR-detector configuration (as need identified in WP5) 

  
  

  

  2. Data regarding the Quantum Cascade Lasers (QCL) testing and characterization (WP3) 

  

  3. Data regarding the photodetector testing and characterization (WP4) 

  

  4. Data from the testing and characterization of the molecular recognition elements (MREs) used for the smart surface (WP5-T5.4). This also includes work on possible mobile smart surfaces. 

  

  5. Simulation and testing data collected during the development of the ultrasound (US) pre-concentration module (WP5-T5.2) 

  

  6. Simulation data collected during the optimization of the fluid flow in the microfluidic cell (WP5-T5.3) 

  

  7. Design of the main processing unit and firmware (WP5-T5.6-T5.7) 

  

  8. Modulation scheme approach and signal conditioning concept data (WP5-T5.5) 

  

  9. Mid-project testing results (WP6-T6.3) 

  

  10. Lab validation results of the WaterSpy device (WP6-T6.4) 

  

  11. Device performance assessment data after the field tests (WP7-T7.3) 

  

  12. Impact assessment data and system usability analysis (WP7-T7.4) 

  

  

##  Data to be shared and not

Some of the above data will be shared with the scientific community, following
the principles of open data sharing. In particular:

  * Data from category **(a)** might be shared with the scientific community, following research publications by CNR, TUW and FAU. In case of accepted publications, selected datasets will be shared with the community for verification purposes. 

  

  * Data from categories **(b)** and **(c)** will not be shared under any circumstances, since those refer to prototypes and possibly commercial products of ALPES and VIGO. 

  

  * Data from category **(d)** might be shared with the scientific community, following a research publication by CNR and TUW. In case of accepted publications, selected datasets will be shared with the community for verification purposes. 

  

  * Data from category **(e)** might be shared with the scientific community, following a research publication by TUW. In case of accepted publications, selected datasets will be shared with the community for verification purposes. 

  

  * Data from category **(f)** are not expected to be publishable. Nevertheless, if a related publication is accepted, selected datasets will be shared with the community for verification purposes. 

  

  * Data from category **(g)** will not be shared under any circumstances, since those refer to prototypes and possibly commercial products of CyRIC and NTUA. 

  

  * Data from category **(h)** might be shared with the scientific community, following research publications by FAU. In case of accepted publications, selected datasets will be shared with the community for verification purposes. 

  

  * Data from category **(i)** will not be shared, since those will be intermediate data, used to improve the system. 

  

  * Data from categories **(j)** , **(k)** and **(l)** might be shared with the scientific community, following research publications by all partners. In case of accepted publications, selected datasets will be shared with the community for verification purposes. Particular emphasis will be paid to IPR protection, since possibly sensitive data might be available particularly in the results of those tests. 

  

#  Management plan for the different sharable categories of data

In the sections that follow, details on the data to be shared with the
community are presented. Focus is put on: a) Dataset description

b) Standards and metadata, where applicable

##  Data from the preliminary experiments, regarding fingerprint regions of
bacteria

The data related to the preliminary experiments for the fingerprint regions of
bacteria identification are mainly the output of WP2, in particular they are
generated as an output of task T2.2 and are mostly experimental measurements.
The following types of data will be produced:

  1. Protocol and results 

  

  2. Experimental data and figures, used also in the deliverables (D2.2 and D2.3) 

  

  

_Information about tools and instruments:_

Documentation related documents will be available either in the Microsoft Word
format or as a PDF file. Measured data will be available in the form of Bruker
OPUS software, an Excel table or Origin files derivate from the Origin
software.

_Standards and metadata:_

To guarantee a high academic standard, results will be documented considering
the typical nomenclature of the particular field of research.

Measured data are either self-explanatory or will be prepared or described by
an additional document. Metadata will be made available for each document or
data set.

_Accessibility:_

Once a dataset is made available on the project repository, it will freely be
available to the community, in the way described in the appropriate section
below. No embargo period is foreseen.

##  Data from testing and characterization of the MREs

Data from the testing and characterization of the molecular recognition
elements (MREs) used for the smart surface will be mainly generated as an
output of WP5, in particular as an output of task T5.4. Such data will include
the description of the experimental procedure, as well as measurements needed
for the characterization of the MREs selected, such as ELISA, surface plasmon
resonance (SPR) and fluorescence steady state measurements.

The following types of data will be produced:

  1. Protocol and results from the experiments and characterization 

  

  2. Scientific publications related to the _smart surface_ development and preparation using the selected MREs 

  

  

_Information about tools and instruments:_

Documentation related documents will be available either in the Microsoft Word
format or as PDF file. Measured data will be available as Excel table or
Origin files derivate from Origin software.

_Standards and metadata:_

To guarantee a high academic standard, results will be documented considering
the typical nomenclature of the particular field of research.

Measured data are either self-explanatory or will be prepared or described by
an additional document. Metadata will be made available for each document or
data set.

_Accessibility:_

Once a dataset is made available on the project repository, it will freely be
available to the community, in the way described in the appropriate section
below. No embargo period is foreseen.

##  Data related to the development of the US pre-concentration module

Data from the testing and characterization of the ultrasound (US) pre-
concentration module used for sample preconcentration will be mainly generated
as an output of WP5, in particular as an output of task T5.2 and T5.3. Such
data will include the description of the experimental set-up and the
experimental procedure. In addition, operational parameters of the ultrasound
device as well as IR data (being FTIR spectra or QCL readings) will be
recorded.

The following types of data will be produced:

  * Scientific publications 

  

  * Documentation of experimental set-ups 

  

  * Documentation of experimental results 

  

  * Documentation of hardware related topics 

  

  * Measured data 

  

  * Source code 

  

_Information about tools and instruments:_

Publications and documentation related documents will be available either in
the Microsoft Word format or as PDF file. For reading original FTIR data, the
Bruker OPUS software is required. Selected measured data will be available as
MATLAB data file, as an Excel table or depending on the size of the dataset
also as plain text files. Large files may be compressed to .zip files.

The source code that may be made available can be read by any text editor but
specialized software (mainly MATLAB) will be needed to execute the programs.

_Standards and metadata:_

To guarantee a high academic standard, results will be documented considering
the typical nomenclature of the particular field of research.

Measured data are either self-explanatory or will be prepared or described by
an additional document.

Source code will be commented and, if useful, explanatory examples will be
made. Metadata will be made available for each document or data set.

_Accessibility:_

Once a dataset is made available on the project repository, it will freely be
available to the community, in the way described in the appropriate section
below. No embargo period is foreseen.

##  Data related to the laser modulation scheme and signal conditioning

_Data set description:_

The data in this category will be mainly the output of WP5 T5.5 and be mostly
the result of theoretical investigations. Additionally, measurements that
prove the developed concept will be part of the generated data. The following
types of data will be produced:

  * Scientific publications 

  

  * Documentation of theoretical investigations 

  

  * Documentation of simulation results 

  

  * Documentation of hardware related topics 

  

  * Measured data 

  

  * Source code 

  

_Information about tools and instruments:_

For reading the data, no special tools are necessary. Publications and
documentation related documents will be available either in the Microsoft Word
format or as PDF file. Measured data will be available as Excel table or
depending on the size of the dataset as plain text files. Large files may be
compressed to .zip files.

The source code that may be made available can be read by any text editor but
specialized software (mainly MATLAB) will be needed to execute the programs.

_Standards and metadata:_

To guarantee a high academic standard, results will be documented considering
the typical nomenclature of the particular field of research.

Measured data are either self-explanatory or will be prepared or described by
an additional document.

Source code will be commented and, if useful, explanatory examples will be
made. Metadata will be made available for each document or data set.

_Accessibility:_

Once a dataset is made available on the project repository, it will freely be
available to the community, in the way described in the appropriate section
below. No embargo period is foreseen.

##  Data related to the lab validation of the WaterSpy device

The data in this category is collected during lab tests of the WaterSpy
device. Data collected is related to the developments of T6.4. The task is
planned to run from M20 to M30. Data that may be suitable for publicly sharing
could be related to the overall device testing and its outputs, as well as the
possible testing of individual components performance. The data will be
available after ensuring the protection of possible IP issues and following
the acceptance of related scientific or technical publications.

Data will be shared in the form of .zip packets and may include: spreadsheets
with experimental results, photos from the setup, documents describing the
experiment and the sample (standards) used.

At the moment, it is not possible to estimate the file size, but it is not
expected to be higher than 100MB per experiment, mostly due to the possible
presence of images.

The possible use or re-use by the scientific community is provided by adhering
to terms and conditions set out in the Grant Agreement.

_Information about tools and instruments_ : It is not foreseen at the moment
the need to use specialised tools for using the research data, apart from
common spreadsheet and text file editors. If any specialised instrument is
required for a particular dataset, then information about this tool will be
published along with the dataset. If the tool is freely available, a link for
downloading it will also be provided.

Any scientific papers to be published that will make use of the datasets, will
also be associated to the datasets and be accessible through the same page.

_Standards and metadata_ : We will also create metadata for easier data
discovery, including through search engines. During system validation,
reference samples of know concentration of the target analytes will be used
(standards). Information about these standards, including bacteria
concentration, ionic strength, salt content, pH etc. will also be published
along with the dataset.

_Accessibility_ : Once a dataset is made available on the project repository,
it will freely be available to the community, in the way described in the
appropriate section below. No embargo period is foreseen.

##  Device performance assessment data

Data from this category might be shared with the scientific community,
following research publications by all partners. In case of accepted
publications, selected datasets will be shared with the community for
verification purposes. Particular emphasis will be paid to IPR protection,
since possibly sensitive data might be available particularly in the results
of those tests.

The data in this category is generated and collected during and after the
field validation of the WaterSpy device. Data collected is related to the
developments of T7.3. The task is planned to run from M30 to M36. Data that
may be suitable for publicly sharing could be related to the overall device
testing and its outputs, as well as the possible testing of individual
components performance. The data will be available after ensuring the
protection of possible IP issues and following the acceptance of related
scientific or technical publications.

Data will be shared in the form of .zip packets and may include: spreadsheets
with experimental results, photos from the setup, documents describing the
validations, information about the test site and the comparison measurements
with golden standard procedures.

At the moment, it is not possible to estimate the file size, but it is not
expected to be higher than 100MB per experiment, mostly due to the possible
presence of images.

The possible use or re-use by the scientific community is provided by adhering
to terms and conditions set out in the Grant Agreement.

_Information about tools and instruments_ : It is not foreseen at the moment
the need to use specialised tools for using the research data, apart from
common spreadsheet and text file editors. If any specialised instrument is
required for a particular dataset, then information about this tool will be
published along with the dataset. If the tool is freely available, a link for
downloading it will also be provided.

Any scientific papers to be published that will make use of the datasets, will
also be associated to the datasets and be accessible through the same page.

_Standards and metadata_ : We will also create metadata for easier data
discovery, including through search engines. During system field testing,
comparison with golden standard methodologies is foreseen, in order to
generate ground truth data. Information about the golden standard methodology
used for comparison will also be published.

_Accessibility_ : Once a dataset is made available on the project repository,
it will freely be available to the community, in the way described in the
appropriate section below. No embargo period is foreseen.

##  Data related to impact assessment and system usability analysis

The impact of the WaterSpy pilot campaigns in both locations will be evaluated
after the demos. Initial situation information will first be collected, in
order to be able to evaluate the effect of the device use.

Assessment will be carried out based on the KPIs mentioned in the DoA. Section
1.1 of this document. Impact assessment takes into consideration the RoI for
the end-users.

System usability will also be evaluated with the help of the end-users.

The data in this category is generated and collected during and after the
field validation of the WaterSpy device. Data collected is related to the
developments of T7.4. The task is planned to run from M31 to M36. Data that
may be suitable for publicly sharing could be related to the impact assessment
of the device use or to the usability analysis. The data will be available
after ensuring the protection of possible IP issues and following the
acceptance of related scientific or technical publications.

Data will be shared in the form of .zip packets and may include: photos from
the demos, documents describing the initial situation, possible financial
considerations, information about the test site, system usability
questionnaires analysis.

At the moment, it is not possible to estimate the file size, but it is not
expected to be higher than 100MB per experiment, mostly due to the possible
presence of images.

The possible use or re-use by the scientific community is provided by adhering
to terms and conditions set out in the Grant Agreement.

_Information about tools and instruments_ : It is not foreseen the need to use
specialised tools for using the research data, apart from common spreadsheet
and text file editors.

Any scientific papers to be published that will make use of the datasets, will
also be associated to the datasets and be accessible through the same page.

_Standards and metadata_ : We will also create metadata for easier data
discovery, including through search engines. If data related to financial
projections will be published, information about the methods used for the
projections will also be published.

_Accessibility_ : Once a dataset is made available on the project repository,
it will freely be available to the community, in the way described in the
appropriate section below. No embargo period is foreseen.

#  Data sharing

All sharable data will be published and hosted as per individual availability
on the project’s public website i.e.  _www.waterspy.eu_ .  Partners generating
the data are also encouraged to publish the sharable data on other online
repositories (for example, Zenodo.org).

The WaterSpy website has a friendly and easy to use navigation. It will be
modified in due time to accommodate additional sections (pages) where the
publishable data will be stored. The consortium will make sure that available
data will be easily recoverable by any interested party.

The data will be made available on the website through adaptive webpages. The
pages will cover the topics and project descriptive information to an
appropriate level for each set of information or dataset.

The data will be formatted as per the description of each section, provided
previously in this document, and will be presented for access along with the
necessary links to download the appropriate software tools, if necessary.

The pages will be available to the public domain, enriched with the necessary
metadata and will be open to web crawlers for search engine listing, so they
will be available to the public through standard web searches.

Despite the publicly available pages, the downloadable data will be presented
along with possible restrictions provided in each previously described
section. This means that the following will apply on the website in order to
gain access to the information:

  1. Terms and Conditions will apply and will have to be accepted prior to any download 

  

  2. Registration will be compulsory (free of charge) to maintain a data access record 

  

  3. For certain and limited number of datasets, a form will be available to request access to the data, but this will be subject to approval from the consortium 

  

  

Downloadable formats will be:

  1. PNG, BMP and JPEG file formats 

  

  2. ZIP and other public domain compressed archives 

  

  3. PDF formatted documents 

  

  4. WMV, MP4 or AVI formats for possible videos 

  

  

All available datasets will be downloadable in their entirety.

#  Archiving, preservation and access modality

The data in all the various formats will be stored in standard storage. It has
been mentioned in the previous section that no specialised storage or access
is necessary, as all datasets will be downloadable in their entirety.

All the information, including the descriptive metadata, when available, will
be available throughout the lifetime of the website, which is expected to be
in the public domain for a period of at least five (5) years after the
completion of the project. Due to the possibly large size of individual
downloadable files, the storage used will be based on a Cloud based services
and it is estimated (based on current prices) to be according to the table
below:

_Geographically Monthly Price Estimated Estimated Price per Estimated Price
over 5_

_Redundant Storage for per GB Storage month years_

_Disaster/Recovery requirements_

_purposes_  
  
<table>  
<tr>  
<th>

_First 1 TB/Per month_

_Next 49 TB/Per month_

_(1-50TB)_

</th>  
<th>

€0.0358 per GB

</th>  
<th>

1 TB (1024 GB)

</th>  
<th>

€36.66 per month

</th>  
<th>

€2,199.60

</th> </tr>  
<tr>  
<th>

€0.0352 per GB

</th>  
<th>

1 TB (1024 GB)

</th>  
<th>

€36.05 per month

</th>  
<th>

€2,162.69

</th> </tr> </table>

_€4,362.29_

Please note that we estimate a maximum of no more than 2 TB of data to be made
publicly available. The cost of storage will be covered by the consortium
members.

Please note that the prices are based on the Microsoft Azure current pricing (
_http://azure.microsoft.com/enus/pricing/details/storage/_ )  .

Please note that some data may be stored under the facilities of the
consortium members that own them, but will still be referenced via the
website. Data may also be shared with the community through public
repositories.

#  Conclusions

The procedures described in this document have been designed to guarantee
smooth project execution. They describe the way that deliverables submission
will be handled, the way that project communications will take place and also
the project dissemination and meetings’ organisation procedures. They will be
used by all partners for the entire project duration.