#  EXECUTIVE SUMMARY

The Europe 2020 strategy for a smart, sustainable, and inclusive economy
underlines the central role of knowledge and innovation in generating growth.
For this reason, the European Union strives to improve access to scientific
information and to boost the benefits of public investment in the research
funded under the EU Framework Programme for Research and Innovation Horizon
2020 (2014-2020).

According to this strategy, in Horizon 2020 a limited pilot action on open
access to research data has been implemented so that participating projects
will be required to develop an Open Data Management Plan (ODMP), in which they
will specify what data will be open.

This deliverable of the Q-SORT project is prepared as part of WP1, Open Data
Management Plan (1st version). In this document we initiate the discussion of
management, life cycle, processes of data generated by Q-SORT in order to make
such data findable, accessible, interoperable, and reusable (FAIR).

The aim of this document is to provide an analysis of the main elements of the
data management policy that will be used with regard to all the data sets that
will be generated by the project.

In particular, the deliverable outlines how research data will be handled
during the lifetime of Q-SORT and describes what data will be collected,
processed or generated and following what methodology, whether and how this
data will be shared and/or made open, and how it will be curated and
preserved.

This data management plan is intended as a dynamic document that will be
edited and updated during the project.

##  1 INTRODUCTION

###  1.1 OPEN DATA AND OPEN ACCESS IN H2020 AND IN Q-SORT

In December 2013, the European Commission announced their commitment to open
data through the Pilot on Open Research Data, as part of the Horizon 2020
Research and Innovation Programme  1  . The Pilot’s aim is to “​ _improve and
maximise access to and re-use of research data generated by projects for the
benefit of society and the economy_ ​”.

In the frame of the Pilot on Open Research Data, results of publicly-funded
research should be disseminated more broadly and faster, for the benefit of
researchers, innovative industry and citizens  2  .

On one hand, Open Access accelerates discovery processes and makes it easier
for research results to reach the market (thus meaning higher returns on
public investment), and also avoids duplication of research efforts, thus
leading to a better use of public resources. On the other hand, this Open
Access policy is also beneficial for the researchers themselves. Making the
research publicly available increases the visibility of the performed
research, which translates into a higher number of citations  3  as well as an
increase in the collaboration potential with other institutions in new
projects, among others. Additionally, Open Access offers small and medium-
sized enterprises (SMEs) access to the latest research for utilisation.

Under H2020, each beneficiary must ensure open access to all peer-reviewed
scientific publications relating to its results. These open access
requirements are based on a balanced support to both 'Green

open access' (immediate or delayed open access that is provided through self-
archiving) and 'Gold open access' (immediate open access that is provided by a
publisher).

Apart from open access to publications, projects must also aim to deposit the
research data needed to validate the results presented in the deposited
scientific publications, known as "underlying data". In order to effectively
supply this data, projects need to consider at an early stage how they are
going to manage

and share the data they create or generate. In addition, beneficiaries must
ensure their research data are findable, accessible, interoperable and
reusable (FAIR)  4  .

In this document, we will introduce the first version of the Open Data
Management Plan (ODMP) elaborated for the Q-SORT project. The ODMP describes
how to select, structure, store, and make public the information used or
generated during the project, both considering scientific publications as well
as generated research data. The Q-SORT ODMP follows the ODMP structure given
by the ODMPonline tool  5  as suggested in the EC ODMP template.

We anticipate here that Q-SORT, as a best practice, will make use of the
ZENODO  6  repository (an OpenAIR  7  and CERN collaboration).

The reasons to use this repository are the following:

  * it allows researchers to deposit both publications and data, while providing tools to link them; 

  

  * in order to increase visibility and impact of the project the Q-SORT Community has been created in ZENODO, so all beneficiaries of the project can link the uploaded paper to the Community; 

  

  * the repository has backup and archiving capabilities; 

  

  * ZENODO assigns all publicly available uploads a unique Digital Object Identifier (DOI) for citation; 

  

  * it makes the upload easy; 

  

  * the repository allows different access rights. 

  

12  not.” Piwowar H. and Vision T.J 2013 "Data reuse and the open data
citation advantage“ https://peerj.com/preprints/1.pdf  3
​http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-
oa-pilot-
guide_en.pdf​http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-
oa-data-mgt_en.pdf​“There is evidence that studies that make their data
available do indeed receive more citations than similar studies that do

4
​http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-
oa-data-mgt_en.pdf

5  6 https://zenodo.org ​  https://dmponline.dcc.ac.uk/

7  https://www.openaire.eu

_Figure 1 - Screenshot of the Zenodo repository_

This ODMP will be updated during the project lifetime.

**1.2 OBJECTIVES OF THE Q-SORT PROJECT**

Q-SORT introduces a revolutionary concept whereby the transmission electron
microscope (TEM) is employed as a so-called Quantum Sorter, i.e. a device that
is able to pick out and display detailed information about electron quantum
states. This in turn provides researchers with precious new information about
the sample being examined.

The project -which includes applications in physics, biology, and
biochemistry- is expected to have a wide-ranging impact due to the ubiquitous
adoption of TEM and STEM across many disciplines. Indeed, strong
interdisciplinarity, featuring a multi-year collaboration between physicists
and biologists, is one of Q-SORT’s defining traits. The project features a
strong international consortium with potential industrial applications.

Q-SORT also has foundational value in physics as it fosters its own kind of
sparse-sensing approach to TEM, advancing the field in the direction of
quantum measurement. Intuitively, sparse sensing is analogous to how we
recognise familiar people from just a few small details: it means that only a
few measurements are taken compared to traditional approaches – yet these are
still sufficient to extract all the relevant information. A similar thing
happens when we recognise relatives just from their silhouette or profile or
any other small detail: we don’t need to see their full face to identify them.

The scientific and technical results of the Q-SORT project are expected to be
of maximum interest for the scientific community.

###  2\. Q-SORT DATA TYPES

As previously noted, the Q-SORT project is an H2020 Research and Innovation
Action, and hence will generate scientific data - however the current plan
addresses also the data produced as a result of the Communication and Public
Engagement activities of the project.

**2.1 WHAT IS THE PURPOSE OF THE DATA COLLECTION/GENERATION AND ITS RELATION
TO THE OBJECTIVES**

**OF THE PROJECT?**

The stated Q-SORT project breakthroughs and objectives are:

**Breakthroughs:**

A novel ‘quantum toolbox’ will be developed to enable the following
breakthroughs in advanced characterisation and analysis:

  * B1. A general theoretical framework to tailor the Quantum Sorter to a basis of choice. 

  

  * B2. The application of the Quantum Sorter to the measurement of atomically-resolved magnetic dichroism. 

  

  * B3. Characterisation of the dispersion relation between plasmon energy and orbital angular momentum (OAM) in spherical nanoscale objects1 (fullerenes and Au nanoparticles). 

  

  * B4. A proof-of-concept application of the Quantum Sorter for the direct identification of individual proteins and their orientations using at least one order of magnitude fewer electrons . 

  

**Objectives:**

  * To design and fabricate novel electromagnetic (e.-m.) phase-shifting elements that are capable of dynamically controlling the sorting of the wavefunction of the electron beam according to its OAM (T2.3, T2.4, T2.5). 

  

  * To develop a theoretical framework of physically sparse sensing via optimised basis change (T3.1, 

  

T3.2). To develop holograms and tunable phase modulators based on e.-m.
elements (T3.3,

T3.4).

  * To study nanoscale magnetic properties with improved signal to noise over present technology (T4.2, T4.4). 

  

  * To study for the first time the OAM signatures of plasmonic excitations in chosen nanostructures (T4.1, T4.3). 

  

  * To develop ‘safe’ (low-dose or ‘minimally destructive’) measurement techniques aimed at revealing the orientations of single proteins, as well as the characteristic symmetries and motifs of molecules (WP5). 

  

Data collection and generation related to each of the above serves to enable
the realisation, effective achievement, and evaluation of the Q-SORT
breakthroughs and to effect scientific reporting of research and innovation
that will result in each of the objectives.

**2.2 WHAT TYPES AND FORMATS OF DATA WILL THE PROJECT GENERATE/COLLECT?**

The project will generate and collect the following types and formats of data:

  * The experimental data, incapsulating associated metadata, needed to validate the results presented in scientific publications (underlying data). 

  

More specifically, .dm3 files are generated by the TEM machines in Q-SORT.
This is a preprietary format from Gatan, which however is quite well
documented. Dm3 has its own metadata embedded in the files, which usually
consists of: microscope name, date, if necessary user name and technical data
such as calibration parametres. We have code to extract this metatdata if it
is requested. The .dm3 file format can be used to store spectrum (1D), image
(2D), and spectral imaging (2D x 1D) information. Simulation data can be also
transformed to .dm3 by using the STEM_CELL software.

  * The Dissemination and Public Engagement data (webinars, videos, print material etc). These consist of common graphic-asset containers such as .mp4 and .pdf 

  

**2.3 WILL YOU RE-USE ANY EXISTING DATA AND HOW?**

Q-SORT will not be re-using any existing data.

**2.4 WHAT IS THE ORIGIN OF THE DATA?**

The experimental data originates ​from TEM experiments, part of the original
research which is at the core of Q-SORT.

**2.5 WHAT IS THE EXPECTED SIZE OF THE DATA?**

The expected amount of experimental data generated varies depending on whether
experiments are running or not and on how many trials are required. A rough
estimate of the experimental data produced during the project is 5 GB
(gigabytes).

**2.6 TO WHOM MIGHT IT BE USEFUL ('DATA UTILITY')?**

The Q-SORT project data might be useful:

  * to any researcher willing to retry the analysis routines or to test against their own results; 

  

  * to academics and university departments and institutes that could use the Q-SORT data for scholarship and teaching purposes; 

  

  * to the private sector (industry) for the same above two reasons. 

  

####  3 MAKING DATA FAIR

Q-SORT partner CNR will regularly upload the above-described experimental data
on **Zenodo** ​ ** 8  ** .​ 12 months of embargo between data production and
data upload into Zenodo will be enforced in order to allow researchers
sufficient time to elaborate and study experimental data, to re-run
experiments, to write and publish articles based on such data before the
latter is shared publicly.

Dissemination and Public Engagement data (logos, videos, graphic assets, etc.)
will also be made available to download from Zenodo or from the Q-SORT website
(www.qsort.eu).

**3.1 FINDABLE, ACCESSIBLE, INTEROPERABLE, REUSABLE DATA**

Zenodo embraces the ​FAIR Principles as defined in ​ _Wilkinson, M. D. et al.
The FAIR Guiding Principles9 for scientific data management and stewardship._
​ ​ _Sci. Data 3:160018 doi:_ ​ _10.1038/sdata.2016.18_ ​ _(2016) :_

_“_ ​ ​ **To be Findable:**

  * **F1** ​: (meta)data are assigned a globally unique and persistent identifier ○ A DOI is issued to every published record on Zenodo. 

  

  * **F2** ​: data are described with rich metadata (defined by R1 below) 

    1. Zenodo's metadata is compliant with ​DataCite's Metadata Schema minimum and recommended terms, with a few additional enrichements. 

  
  

  

  * **F3** ​: metadata clearly and explicitly include the identifier of the data it describes ○ The DOI is a top-level and a mandatory field in the metadata of each record. 

  

  * **F4** ​: (meta)data are registered or indexed in a searchable resource 

    1. Metadata of each record is indexed and searchable directly in Zenodo's search engine immediately after publishing. 

  
  

  

○ Metadata of each record is sent to DataCite servers during DOI registration
and indexed there.

**To be Accessible:**

  * **A1** ​: (meta)data are retrievable by their identifier using a standardized communications protocol 

  

  8. http://about.zenodo.org 

  

  9. ​http://about.zenodo.org/principles/ 

  

  

○ Metadata for individual records as well as record collections are
harvestable using the OAI-PMH​ protocol by the record identifier and the
collection name.

○ Metadata is also retrievable through the public ​REST API​.

● **A1.1** ​: the protocol is open, free, and universally implementable

○ See point A1. OAI-PMH and REST are open, free and universal protocols for
information retrieval on the web.

● **A1.2** ​: the protocol allows for an authentication and authorization
procedure, where necessary

○ Metadata are publicly accessible and licensed under public domain. No
authorization is ever necessary to retrieve it.

● **A2** ​: metadata are accessible, even when the data are no longer
available

○ Data and metadata will be retained for the lifetime of the repository. This
is currently the lifetime of the host laboratory CERN, which currently has an
experimental programme defined for the next 20 years at least.

○ Metadata are stored in high-availability database servers at CERN, which are
separate to the data itself.

**To be Interoperable:**

● **I1** ​: (meta)data use a formal, accessible, shared, and broadly
applicable language for knowledge representation.

○ Zenodo uses ​JSON Schema as internal representation of metadata and offers
export to other popular formats such as ​Dublin Core​ or ​MARCXML​.

● **I2** ​: (meta)data use vocabularies that follow FAIR principles

○ For certain terms we refer to open, external vocabularies, e.g.: license
(​Open Definition​), funders (​FundRef​) and grants (​OpenAIRE​).

● **I3** ​: (meta)data include qualified references to other (meta)data

○ Each referrenced external piece of metadata is qualified by a resolvable
URL.

**To be Reusable:**

● **R1** ​: (meta)data are richly described with a plurality of accurate and
relevant attributes

○ Each record contains a minimum of DataCite's mandatory terms, with
optionally additional DataCite recommended terms and Zenodo's enrichments.

● **R1.1** ​: (meta)data are released with a clear and accessible data usage
license

○ License is one of the mandatory terms in Zenodo's metadata, and is referring
to a Open​ Definition​ license.

○ Data downloaded by the users is subject to the license specified in the
metadata by the uploader.

● **R1.2** ​: (meta)data are associated with detailed provenance

○ All data and metadata uploaded is tracable to a registered Zenodo user.

○ Metadata can optionally describe the original authors of the published work.

● **R1.3** ​: (meta)data meet domain-relevant community standards

○ Zenodo is not a domain-specific repository, yet through compliance with
DataCite's Metadata Schema, metadata meets one of the broadest cross-domain
standards available.

**3.2 HOW Q-SORT WILL PROMOTE DATA SHARING AND RE-USE**

Answers to the following questions help to achieve FAIR data.

**3.2.1 How will the data be licensed to permit the widest re-use possible?**

Q-SORT will share data using Creative Commons licenses (see
_​https://creativecommons.org/licenses/_ ​). More specifically:

  * experimental data will be shared under the Attribution-NonCommercial-ShareAlike CC license (CC BY-NC-SA); 

  

  * Dissemination and Public Engagement data will be shared under the 

  

Attribution-NonCommercial-NoDerivs CC license (CC BY-NC-ND).

**3.2.2 When will the data be made available for re-use?**

12 months of embargo between data production and data upload into Zenodo will
be enforced in order to allow researchers sufficient time

  * to elaborate and study experimental data 

  

  * to re-run experiments if necessary 

  

  * to write and publish articles based on such data before the latter is shared it publicly. This allocation of time is realistic since it takes into account machine downtime and availability, as well as experiment duration. 

  

**3.2.3 Are the data produced and/or used in the project useable by third
parties, in particular after the end of the project?**

Yes. Data generated by Q-SORT can be used by third parties to verify
independently the analysis routines or to test against their own results. It
could also, conceivably, be used in aggregate for big data meta-analysis of
TEM studies.

**3.2.4 How long is it intended that the data remains re-usable?**

For as long as Zenodo exists.

**3.3 DATA PROTECTION**

Q-SORT data protection aspects will be coordinated according to the
recommendations of the relevant national data protection authorities. The
project is aware, and will work towards, upcoming European data protection
rules that will enter into force May 2018 and their impact will be considered:

_http://ec.europa.eu/justice/data-protection/reform/index_en.htm_

H2020 open access policy pursues that the information generated by the
projects participating in that programme is made publicly available. However,
as stated in EC guidelines on Data Management in

H2020  10

In line with this, Q-SORT shall decide which data is made public according to
aspects such as potential liabilities to commercialisation of technologies,
related IPR protection (by patents or other forms of protection), risks with
respect to achieving project objectives/outcomes, etc.

Q-SORT entails pioneering research that is of key importance to physics,
biology/biochemistry, quantum information manipulation, materials science,
optics. Effective exploitation of Q-SORT research results depends on the
proper management of intellectual property. To this end, the Q-SORT Consortium
will adopt the following strategy (Figure 1):

10  ​ _EC document: “Guidelines on Data Management in Horizon 2020” – versión
1.0 – 11 December, 2013_

_Figure 1: Process for determining which information is to be made public
(from EC’s document “Guidelines on Open Access to Scientific Publications and
Research Data in Horizon 2020 – v1.0 – 11 December 2013”)_

if the research findings result in innovation or in significant new insights,
the members of the consortium will consider two alternatives regarding
protection, i.e.:

○ to withhold the data for internal use or to apply for a patent in order to
commercially exploit the invention and have in return financial gain; in the
latter case, related publications will be therefore delayed until the patent
filing;

○ if said developments are not going to be withheld or patented, to publish
results for knowledge-sharing purposes.

All intended dissemination or protection policies and actions are regulated by
the Q-SORT Consortium

Agreement. Once the relevant protections (e.g. IPR) are secured, Q-SORT
partners may disseminate (subject to their legitimate interests) the obtained
results and knowledge to the relevant scientific communities through
contributions in journals and international conferences in the fields of
physics, biochemistry, materials science, etc.

**3.4 OPEN ACCESS PUBLICATIONS**

The first aspect to be considered in the ODMP is related to open access (OA)
to the publications generated within the Q-SORT project, meaning that any
peer-reviewed scientific publication made within the context of the project
will be available online to any user at no charge. This aspect is mandatory
for new projects in the Horizon 2020 programme (article 29.2 of the Model
Grant Agreement).

The two alternatives recommended by the EC to comply with this requirement
are:

  * Self-archiving / ‘green’ OA: In this option, the beneficiaries deposit the final peer-reviewed manuscript in a repository of their choice. In this case, they must ensure open access to the publication within a maximum of six months (twelve months for publications in the social sciences and humanities). 

  

  * Open access publishing / ‘gold’ OA: In this option, researchers publish their results in open access journals, or in journals that sell subscriptions and also offer the possibility of making individual articles openly accessible via the payment of author processing charges (APCs) (hybrid journals). Again, open access via the chosen repository must be ensured upon publication. 

  

Publications arising from the Q-SORT project will be made public preferably
through the option of ‘gold’ OA in order to provide the widest dissemination
of the published results through the own webpages of the publishers. In other
cases, the scientific publications will be deposited in a repository (‘green’
OA). Most publishers allow to deposit a copy of the article in a repository,
sometimes with a period of restricted access (embargo)  1  . In Horizon 2020,
the embargo period imposed by the publisher must be shorter than 6 months (or
12 months for social sciences and humanities). This embargo period will be
therefore taken into account by the Q-SORT consortium to choose the open
access modality for the fulfilment of the open access obligations established
by the EC.

Additionally, according to the EC recommendation, whenever possible the Q-SORT
consortium will retain the ownership of the copyright for their work through
the use of a ‘License to Publish’, which is a publishing agreement between
author and publisher. With this agreement, authors can retain copyright and
the right to deposit the article in an Open Access repository, while providing
the publisher with the necessary rights to publish the article. Additionally,
to ensure that others can be granted further rights for the use and reuse

the work, the Q-SORT consortium may ask the publisher to release the paper
under a Creative Commons license, preferably CC-0 or CC-BY .

Besides these two facts (retaining the ownership of the publication and
effecting an embargo period), the Q-SORT consortium will also consider the
relevance of the journal where the paper is intended to be published. Q-SORT
aims and is expected to publish results in high impact-factor journals.
Therefore, also this aspect will be taken into consideration when selecting
the journals in which to publish the Q-SORT project results.

The following is a list of the journals which will be considered for the
Q-SORT publications, with information about the open access policy of each
journal.  
  
<table>  
<tr>  
<th>

**Publisher**

</th>  
<th>

**Link**

</th>  
<th>

**Comments about open access**

</th> </tr>  
<tr>  
<td>

AIP

</td>  
<td>

https://publishing.aip.org/librarians/op

en-access-policy

</td>  
<td>

A paid open access option is available for this journal. If funding rules
apply, publishers version/PDF may be used on author's personal website,
institutional website or institutional repository

</td> </tr>  
<tr>  
<td>

APS

</td>  
<td>

_https://journals.aps.org/prl/edannounc e/PhysRevLett.101.140001_

</td>  
<td>

The APS gives rights to its authors to use their articles as they wish. The
APS has allowed authors the right to publish the APS-prepared, nal, and
denitive version of the article on their web site or on the authors’
institution’s web site, immediately upon publication. The author’s nal
version could also be put onto e-print servers such as the arXiv. Authors and
their institutions could make copies of their articles for classroom use, and
others could copy the article for noncommercial use. They recommend that if
authors wish to post a complete article from an APS journal, they instead
provide a link to our site, or to a free copy of the article on their personal
web sites.

</td> </tr> </table>  
<table>  
<tr>  
<th>

Science

</th>  
<th>

_http://www.sciencemag.org/authors/sc ience-journals-editorial-policies_

</th>  
<th>

Immediately after publication, authors may post the accepted version of the
paper on their personal or institutional archival website. In addition, one
author is provided a "referrer" link, which can be posted on a personal or
institutional web page and through which users can freely access the final,
published paper on the Science Journal’s website.

For research papers created under grants for which the authors are required by
their funding agencies to make their research results publicly available (for
example, from NIH, Howard Hughes Medical Institute, or Wellcome Trust),
Science allows posting of the accepted version of research content (Research
Articles and Reports) to the funding body's archive or designated repository
(such as PubMed Central) no sooner than six months after publication, provided
that a link to the final version of the paper published in the Science Journal
is included. The accepted version is the version of the paper accepted for
publication after changes resulting from peer review, but before editing by
the Science Journal copyediting staff, image quality control, and production
of the final PDF.

Authors from institutions that might limit the authors' ability to grant to
AAAS any of the rights described in AAAS's license must obtain an approved
waiver from their institution to publish with the Science Journal.

Original research papers are freely accessible with registration on the
Science Journal’s website 12 months after publication.

</th> </tr>  
<tr>  
<td>

Nature

</td>  
<td>

_https://www.nature.com/authors/polici es/license.html#Self_archiving_policy_

</td>  
<td>

  
<table>  
<tr>  
<th>

_**Nature Research's policies are compatible with the** _

</th> </tr>  
<tr>  
<td>

_**vast majority of funders' open access and** _

</td> </tr>  
<tr>  
<td>

_**self-archiving mandates.** _

</td> </tr>  
<tr>  
<td>

More information is available on the ​ _SHERPA/ROMEO_

</td> </tr>  
<tr>  
<td>

_website​_ . Nature Research actively supports the

</td> </tr>  
<tr>  
<td>

self-archiving process, and continually works with authors,

</td> </tr>  
<tr>  
<td>

readers, subscribers and site-license holders to develop

</td> </tr>  
<tr>  
<td>

its policy.

</td> </tr> </table>

Preprints  
  
<table>  
<tr>  
<th>

Nature Research journals support posting of primary

</th> </tr>  
<tr>  
<td>

research manuscripts on community preprint servers such

</td> </tr>  
<tr>  
<td>

as _​arXiv​_ and _​bioRxiv​_ . Preprint posting is not considered

</td> </tr>  
<tr>  
<td>

prior publication and will not jeopardize consideration at

</td> </tr>  
<tr>  
<td>

Nature Research journals. Preprints will not be

</td> </tr>  
<tr>  
<td>

considered when determining the conceptual advance

</td> </tr>  
<tr>  
<td>

provided by a study under consideration at Nature

</td> </tr>  
<tr>  
<td>

Research. Authors posting preprints are asked to respect

</td> </tr>  
<tr>  
<td>

our policy on communications with the media

</td> </tr>  
<tr>  
<td>

( _​http://www.nature.com/authors/policies/embargo.html​_ ).

</td> </tr>  
<tr>  
<td>

Our policy on posting and citation of preprints of primary

</td> </tr>  
<tr>  
<td>

research manuscripts is summarized below:

</td> </tr> </table>

● The original submitted version of the

</td> </tr> </table>  
<table>  
<tr>  
<th>

</th>  
<th>

</th>  
<th>

manuscript (the version that has not undergone peer review) may be posted at
any time. Authors should disclose details of preprint posting, including DOI,
upon submission of the manuscript to a Nature Research journal.

  * For subscription journals, the Author’s Accepted Manuscript (authors’ accepted version of the manuscript) of the manuscript may only be posted 6 months after the paper is published, consistent with our self-archiving embargo 

  

( _​http://www.nature.com/authors/policies/lice nse.html​_ ). Please note that
the Author’s Accepted Manuscript may not be released under a Creative Commons
license. For Nature Research’s Terms of Reuse of archived manuscripts please
see:

_http://www.nature.com/authors/policies/lice nse.html#terms_

  * For subscription journals, the published PDF must not be posted on a preprint server or any other website. However, authors are encouraged to obtain a free SharedIt link of their paper, which can be posted online and allows read-only access. SharedIt links can be obtained by submitting the published article DOI at _http://authors.springernature.com/share_

  

  * Preprints may be cited in the reference list as below: 

  

  * babichev, S.A., Ries, J. Lvovsky, A.I. Quantum scissors: teleportation of single-mode optical states by means of a nonlocal single photon. Preprint at http://arXiv.org/quant-ph/0208066 (2002). 

  

**Author's Accepted Manuscript**  
  
<table>  
<tr>  
<th>

When a research paper is accepted for publication in an

</th> </tr>  
<tr>  
<td>

Nature Research journal, authors are encouraged to

</td> </tr>  
<tr>  
<td>

submit the Author's Accepted Manuscript to

</td> </tr>  
<tr>  
<td>

PubMedCentral or other appropriate funding body's

</td> </tr>  
<tr>  
<td>

archive, for public release six months after first publication.

</td> </tr>  
<tr>  
<td>

In addition, authors are encouraged to archive this version

</td> </tr>  
<tr>  
<td>

of the manuscript in their institution's repositories and, if

</td> </tr>  
<tr>  
<td>

they wish, on their personal websites, also six months

</td> </tr>  
<tr>  
<td>

after the original publication. Authors should cite the

</td> </tr>  
<tr>  
<td>

publication reference and _​DOI number​_ on the first page of

</td> </tr>  
<tr>  
<td>

any deposited version, and provide a link from it to the

</td> </tr>  
<tr>  
<td>

URL of the published article on the journal's website.

</td> </tr>  
<tr>  
<td>

Where journals publish content online ahead of publication

</td> </tr>  
<tr>  
<td>

in a print issue (known as advanced online publication, or

</td> </tr>  
<tr>  
<td>

AOP), authors may make the archived version openly

</td> </tr>  
<tr>  
<td>

available six months after first online publication (AOP).

</td> </tr> </table>

**Open access content**

</th> </tr> </table>  
<table>  
<tr>  
<th>

</th>  
<th>

</th>  
<th>

  
<table>  
<tr>  
<th>

For open access content published under a Creative

</th> </tr>  
<tr>  
<td>

Commons licence, the published version can be deposited

</td> </tr>  
<tr>  
<td>

immediately on publication, alongside a link to the URL of

</td> </tr>  
<tr>  
<td>

the published article on the journal's website.

</td> </tr>  
<tr>  
<td>

In all cases, the requirement to link to the journal's website

</td> </tr>  
<tr>  
<td>

is designed to protect the integrity and authenticity of the

</td> </tr>  
<tr>  
<td>

scientific record, with the online published version on

</td> </tr>  
<tr>  
<td>

nature.com clearly identified as the definitive version of

</td> </tr>  
<tr>  
<td>

record.

</td> </tr> </table>

**Manuscript deposition service**  
  
<table>  
<tr>  
<th>

To facilitate self-archiving of ​ **original research papers**

</th> </tr>  
<tr>  
<td>

and help authors fulfil funder and institutional mandates,

</td> </tr>  
<tr>  
<td>

Nature Research deposits manuscripts in PubMed

</td> </tr>  
<tr>  
<td>

Central, Europe PubMed Central and PubMed Central

</td> </tr>  
<tr>  
<td>

Canada on behalf of authors who opt-in to this free service

</td> </tr>  
<tr>  
<td>

during submission. (This service does not apply to

</td> </tr>  
<tr>  
<td>

Reviews or Protocols.)

</td> </tr>  
<tr>  
<td>

More information on the _​Nature Research's Manuscript_

</td> </tr>  
<tr>  
<td>

_Deposition Service_ ​ is available. To take advantage of this

</td> </tr>  
<tr>  
<td>

service, the corresponding author must opt-in during the

</td> </tr>  
<tr>  
<td>

manuscript submission process. Corresponding authors

</td> </tr>  
<tr>  
<td>

should be mindful of all co-authors’ self-archiving

</td> </tr>  
<tr>  
<td>

requirements.

</td> </tr> </table>

</th> </tr>  
<tr>  
<td>

Elsevier

</td>  
<td>

_https://www.elsevier.com/about/our-b usiness/policies/sharing_

</td>  
<td>

**Article Sharing**

Authors who publish in Elsevier journals can share their research by posting a
free draft copy of their article to a repository or website. Researchers who
have subscribed access to articles published by Elsevier can share too. There
are some simple guidelines to follow, which vary depending on the article
version you wish to share. Elsevier is a signatory to the STM Voluntary
Principles​ for article​ sharing on Scholarly Collaboration Networks and a
member of the ​Coalition for Responsible Sharing​.

_Preprint_

  * Authors can share their preprint anywhere at any time. 

  

  * If accepted for publication, we encourage authors to link from the preprint to their formal publication via its Digital Object Identifier (DOI). Millions of researchers have access to the formal publications on ScienceDirect, and so links will help your users to find, access, cite, and use the best available version. 

  

  * Authors can update their preprints on arXiv or RePEc with their accepted manuscript . 

  

_Accepted Manuscript_

Authors can share their accepted manuscript:

**Immediately**

  * via their non-commercial personal homepage or blog 

  

  * by updating a preprint in arXiv or RePEc with the accepted manuscript 

  

  * via their research institute or institutional repository for internal institutional uses or as part of an invitation-only research collaboration work-group 

  

  * directly by providing copies to their students or to 

  

</td> </tr> </table>  
<table>  
<tr>  
<th>

</th>  
<th>

</th>  
<th>

research collaborators for their personal use

  * for private scholarly sharing as part of an invitation-only work group on ​commercial sites with 

  

which Elsevier has an agreement

**After the embargo period**

  * via non-commercial hosting platforms such as their institutional repository 

  

  * via commercial sites with which Elsevier has an agreement 

  

**In all cases accepted manuscripts should:**

  * link to the formal publication via its DOI 

  

  * bear a CC-BY-NC-ND license – this is easy to do, click here​ to find out how 

  

  * if aggregated with other manuscripts, for example in a repository or other site, be shared in alignment with our ​hosting policy 

  

  * not be added to or enhanced in any way to appear more like, or to substitute for, the published journal article 

  

_Published Journal Article_

Policies for sharing published journal articles differ for subscription and
gold open access articles:

**Subscription articles**

  * If you are an author, please share a link to your article rather than the full-text. Millions of researchers have access to the formal publications on ScienceDirect, and so links will help your users to find, access, cite, and use the best available version 

  

  * If you are an author, you may also share your Published Journal Article privately with known students or colleagues for their personal use 

  

  * Theses and dissertations which contain embedded PJAs as part of the formal submission can be posted publicly by the awarding institution with DOI 

  

links back to the formal publications on

ScienceDirect

  * If you are affiliated with a library that subscribes to ScienceDirect you have additional private sharing rights for others’ research accessed under that agreement. This includes use for classroom teaching and internal training at the institution (including use in course packs and courseware programs), and inclusion of the article for grant funding purposes 

  

  * Otherwise sharing is by ​agreement only 

  

**Gold open access articles**

  * May be shared according to the author-selected end-user license and should contain a CrossMark logo, the ​end user license​, and a DOI link to the formal publication on ScienceDirect. 

  

</th> </tr>  
<tr>  
<td>

PNAS

</td>  
<td>

_http://www.pnas.org/page/subscription s/open-access_

</td>  
<td>

**Open Access**

Corresponding authors from institutions with current-year site licenses will
receive a discounted open access fee of **$1,100,** ​compared to our regular
fee o​ **f $1,450** ​, to make their articles immediately free online.

PNAS satisfies Green Open Access requirements and is compliant with funders
worldwide (e.g., NIH, HHMI, the Medical Research Council, the Wellcome Trust),
although

</td> </tr> </table>  
<table>  
<tr>  
<th>

</th>  
<th>

</th>  
<th>

some funders only allow their funds to be used for PNAS page charges, not the
open access fee.

Beginning with papers submitted September 2017, open access articles are
published under a ​nonexclusive License to Publish​ and distributed under a
Creative Commons Attribution-NonCommercial-NoDerivatives (​CC BY-NC-ND​)
license. If your funder will not allow you to publish at all in

PNAS under this license (e.g., Bill and Melinda Gates Foundation), please
contact PNAS for a funder-compliant option.

**Authors**

Authors of accepted manuscripts who are interested in publishing their article
open access should confirm their subscription status with their institutional
librarian. If their institution has a site license, the author should note the
reduced fee ($1,100) on the PNAS billing forms included with the author
proofs.

**PNAS and NIH Public Access**

PNAS complies with the ​NIH Public Access Policy​ and extends access even
further. PNAS automatically deposits the final, published version of all its
content, regardless of funding, in PubMed Central (PMC) and makes it free at
both PMC and PNAS within 6 months of publication.

Authors are not required to deposit their manuscripts in PMC because ​PNAS
will automatically deposit the final published version for public release​.
Authors who wish to deposit a manuscript in PMC must give PMC a release date
of 6 months after print publication in PNAS.

When citing a paper in NIH applications, proposals, and progress reports that
arose from an NIH award, authors must include the PubMed Central reference
number (PMCID). If you publish in a journal such as PNAS that makes the final
published version of your paper available in PMC, a PMCID may not be assigned
until several weeks after publication. During this time, please indicate
compliance with the policy by listed in the lower right corner of the
AbstractPlus view of ​PubMed​. If the paper is not yet publicly available on
PMC, the abstract view will also list the date the article will become
available.

</th> </tr>  
<tr>  
<td>

OSA

</td>  
<td>

_https://www.osapublishing.org/submit/ review/copyright_permissions.cfm_

</td>  
<td>

**Open Access Licenses**

**Open Access Publishing Agreement**

OSA's "Copyright Transfer and Open Access Publishing Agreement" (OAPA) is the
default option for most authors when publishing in one of our fully open
access journals or when opting for open access in our hybrid journals. All
articles published under our OAPA are freely accessible, while copyright is
transferred to OSA. Authors may post the

</td> </tr> </table>  
<table>  
<tr>  
<th>

</th>  
<th>

</th>  
<th>

published version of their article to their personal website, institutional
repository, or a repository required by their funding agency. Authors and
readers may use, reuse, and build upon the article, or use it for text or data
mining, as long as the purpose is non-commercial and appropriate attribution
is maintained.

**Creative Commons Licensing**

OSA is aware that some authors, as a condition of their funding, must publish
their work under a ​Creative Commons license. We therefore offer a ​CC BY
license​ for authors who indicate that their work is funded by agencies that
we have confirmed have this requirement. Authors must enter their funder(s)
during the manuscript submission process. At that point, if appropriate, the
CC BY license option will be available to select for an additional fee. Any
subsequent reuse or distribution of content licensed under CC BY must maintain
attribution to the author(s) and the published article's title, journal
citation, and DOI.

Questions regarding Creative Commons, Copyright Transfer, or Open Access
Licensing can be directed to copyright@osa.org.

**Author and End-User Reuse Policy**

Transfer of copyright does not prevent an author from subsequently reproducing
his or her article. OSA's Copyright Transfer Agreement, OAPA, and the CC BY
license give authors and others the right to reuse the author's Accepted
Manuscript (AM) or final publisher Version of Record (VoR) of the article or
chapter as follows:

**Attribution**

**Non-open-access articles**

If an author chooses to post a non-open-access article published under the OSA
Copyright Transfer Agreement on his or her own website, in a closed
institutional repository or on the arXiv site, the following message must be
displayed at some prominent place near the article and must include a working
hyperlink to the online abstract in the OSA Journal:

[© XXXX [year] Optical Society of America]. One print or electronic copy may
be made for personal use only. Systematic reproduction and distribution,
duplication of any material in this paper for a fee or for commercial
purposes, or modifications of the content of this paper are prohibited.

**Open access articles**

If an author or third party chooses to post an open access article published
under OSA's OAPA on his or her own website, in a repository, on the arXiv
site, or anywhere else, the following message should be displayed at some
prominent place near the article and include a working hyperlink to the online
abstract in the OSA Journal:

[© XXXX [year] Optical Society of America]. Users may use, reuse, and build
upon the article, or use the article for text or data mining, so long as such
uses are for non-commercial purposes and appropriate attribution is

</th> </tr> </table>  
<table>  
<tr>  
<th>

</th>  
<th>

</th>  
<th>

maintained. All other rights are reserved.

When adapting or otherwise creating a derivative version of an article
published under OSAs OAPA, users must maintain attribution to the author(s)
and the published article's title, journal citation, and DOI. Users should
also indicate if changes were made and avoid any implication that the author
or OSA endorses the use.

**CC BY licensed articles**

Any subsequent reuse or distribution of content licensed under CC BY must
maintain attribution to the author(s) and the published article's title,
journal citation, and DOI. Users should also indicate if changes were made and
avoid any implication that the author or OSA endorses the use.

</th> </tr> </table>

From this list, we can see that the majority of the journals targeted by
Q-SORT are scientific journals, which allow an open access modality and/or the
author to deposit a post-print version in a repository such as arXiv  2  .
This is in line with the Horizon 2020 requirements.

All the publications will acknowledge the project’s EU funding. This
acknowledgment must be included also in the metadata of the generated
information, since it allows to maximise the discoverability of publications
and to ensure the acknowledgment of EU funding. The terms to be included in
the metadata are:

  * "European Union (EU)" and "Horizon 2020" 

  

  * the name of the action, the acronym of the project, and the grant number 

  

  * the publication date, length of embargo period if applicable, and a persistent identifier (e.g DOI, Handle) 

  

Finally, in the Model Grant Agreement, “scientific publications” mean
primarily journal articles. Whenever possible, Q-SORT will provide access to
other types of scientific publications such as presentations, public
deliverables, etc.

####  4 ALLOCATION OF RESOURCES

Answers to the following questions help to achieve FAIR data.

**4.1 WHAT ARE THE COSTS FOR MAKING DATA FAIR IN YOUR PROJECT? HOW WILL THESE
BE COVERED?**

**NOTE THAT COSTS RELATED TO OPEN ACCESS TO RESEARCH DATA ARE ELIGIBLE AS PART
OF THE**

**HORIZON 2020 GRANT (IF COMPLIANT WITH THE GRANT AGREEMENT CONDITIONS)**

The FAIR framework has a minimum impact on Q-SORT. The development and
management of the Q-SORT open data/FAIR activities is incorporated into and
budgeted for in the current Work Plan.

Overall data management will be undertaken by CNR.

The resources for long-term preservation are secured via Zenodo  3  and in
detail:

  * _**Versions** _ ​ _: Data files are versioned. Records are not versioned. The uploaded data is archived as a Submission Information Package. Derivatives of data files are generated, but original content is never modified. Records can be retracted from public view; however, the data files and record are preserved._

  

  * _**Replicas** _ ​ _: All data files are stored in CERN Data Centres, primarily Geneva, with replicas in Budapest. Data files are kept in multiple replicas in a distributed file system, which is backed up to tape on a nightly basis._

  

  * _**Retention period** _ ​ _: Items will be retained for the lifetime of the repository. This is currently the lifetime of the host laboratory CERN, which currently has an experimental programme defined for the next 20 years at least._

  

  * _**Functional preservation** _ ​ _: Zenodo makes no promises of usability and understandability of deposited objects over time._

  

  * _**File preservation** _ ​ _: Data files and metadata are backed up nightly and replicated into multiple copies in the online system._

  

  * _**Fixity and authenticity** _ ​ _: All data files are stored along with a MD5 checksum of the file content. Files are regularly checked against their checksums to assure that file content remains constant._

  

  * _**Succession plans** _ ​ _: In case of closure of the repository, best efforts will be made to integrate all content into suitable alternative institutional and/or subject based repositories.”_

  

**4.2 WHO WILL BE RESPONSIBLE FOR DATA MANAGEMENT IN YOUR PROJECT?**

CNR will be responsible as the Project Coordinator.

###  5 OPEN DATA SECURITY

Answers to the following questions help to achieve FAIR data.

**5.1 WHAT PROVISIONS ARE IN PLACE FOR DATA SECURITY (INCLUDING DATA RECOVERY
AS WELL AS SECURE STORAGE AND TRANSFER OF SENSITIVE DATA)?**

Q-SORT stores the processed/parsed results into Zenodo.

Zensures that the servers always have the latest security patches
applied​enodo servers are managed via ​OpenStack and ​Puppet configuration14.
management system which

**5.2 IS THE DATA SAFELY STORED IN CERTIFIED REPOSITORIES FOR LONG-TERM
PRESERVATION AND**

**CURATION?**

Zenodo takes security very seriously. Its website reads:

_“CERN Data Centre: Zenodo’s data centres is located on CERN premises and all
physical access is restricted to a limited number of staff with appropriate
training and who have been granted access in line with their professional
duties (e.g. Zendo staff do not have physical access to the CERN Data Centre)
._

_Servers: Zenodo’s servers are managed according to the CERN Security Baseline
for Servers, meaning e.g. remote access to our servers are restricted to
Zenodo staff with appropriate training, and the operating system and installed
applications are kept updated with latest security patches via our automatic
configuration management system Puppet._

_Network: CERN Security Team runs both host and network based intrusion
detection systems and monitors the traffic flow, pattern and contents into and
out of CERN networks in order to detect attacks. All access to zenodo.org
happens over HTTPS, except for static documentation pages which are hosted on
GitHub Pages._

_Data: Zenodo stores user passwords using strong cryptographic password
hashing algorithms (currently PBKDF2+SHA512). Users’ access tokens to GitHub
and ORCID are stored encrypted and can only be decrypted with the
application’s secret key._

_Application: Zenodo employees a suite of techniques to protect session from
being stolen by an attacker when logged in and run vulnerability scans against
the application._

_Staff: CERN staff with access to user data operate under_ ​ _CERN Operational
Circular no. 5_ ​ _, meaning among other things that_

_○ staff should not exchange among themselves information acquired unless it
is expressly required for the execution of their duties._

14  http://about.zenodo.org/infrastructure/

_○ access to user data must always be consistent with the professional duties
and only permitted for resolution of problems, detection of security issues,
monitoring of resources and similar._

_○ staff are liable for damage resulting from any infringement and can have
access withdrawn and/or be subject to disciplinary or legal proceedings
depending on seriousness of the infringement.”_

####  6 ETHICAL ASPECTS

Answers to the following questions help to achieve FAIR data.

**6.1 ARE THERE ANY ETHICAL OR LEGAL ISSUES THAT CAN HAVE AN IMPACT ON DATA
SHARING? THESE CAN ALSO BE DISCUSSED IN THE CONTEXT OF THE ETHICS REVIEW.**

The Q-SORT Consortium has not identified any specific ethics issues related to
the Work Plan, outcomes or dissemination.

####  7 CONCLUSION

This first release of the Open Data Management Plan specifies the principles
and actions that Q-SORT will embrace in order to make most of its data FAIR.

Q-SORT will revisit the Open Data Management Plan in the following two
releases, which will be updated -if necessary- according to any need which
might arise as a consequence of the actions and activities undertaken to
achieve the objectives of the project.