EXECUTIVE SUMMARY

SENSE’s _(Accelerating the Path towards Physical Internet)_ project aims at
accelerating the path towards the Physical Internet (PI), so advanced pilot
implementations of the PI concept are well functioning and extended in
industry practice by 2030, and hence contributing to at least 30 % reduction
in congestion, emissions and energy consumption. This change of paradigm is
supported by the European Technology Platform  1  ALICE, Alliance for
Logistics Innovation through Collaboration in Europe.

This SENSE deliverable _“D4.3 Data management Plan 1st Version”_ describes the
plan for publishing collected data and composed deliverables within the SENSE
project.

The plan includes:

  1. making data Findable, Accessible, Interoperable and Reusable (FAIR); 

  

  2. allocation of resources related to the data collection and management; 

  

  3. data security aspects. 

  

  

This document is a living document and will evolve throughout the SENSE
project. Next version(s) will become available in case there are significant
changes to the plan. If not, a final release is planned at the end of the
SENSE project to focus on the continuation of the data publication after the
project.

#  Introduction

This document is the SENSE project Deliverable D4.3 _“Data Management Plan 1st
version”_ and it refers to Task 4.1 _Dissemination, Communication and
Stakeholder Engagement Plan & Exploitation Strategy (M1-M30) _ coordinated by
ALICE. This task includes two main activities: i) develop the Dissemination,
Communication and Stakeholders engagement plan and ii) define the exploitation
strategy to further develop and maximize the expected impacts after the
finalization of the project in a sustainable way. This deliverable is focussed
on point ii) above and is a report on that activity.

According to the description of Task 4.1, the scope of this document is as
follows:

SENSE will take part in the “Pilot on Open Research Data”. A Data Management
Plan (DMP) is to be delivered in M6 in which what kind of data will be open
will be specified i.e. detailing what data the project will generate, whether
and how it will be exploited or made accessible for verification and re-use,
and how it will be curated and preserved. The data Management Plan will evolve
during the lifetime of the project in order to present the status of the
project's reflections on data management. This plan will follow the template
for such available in the H2020 Online Manual on the Participant Portal.

The SENSE project will generate a limited amount of new data. New data is
mainly linked to the naming of the categories for the areas to be used for the
Physical Internet roadmap (WP2).

Existing data about projects, companies and funding opportunities, relevant to
the Physical Internet concept will be collected, filtered and stored in the
deliverables and the Physical Internet (PI) Knowledge Platform (KP) (D3.2 and
D3.5 of the SENSE project). The purpose of the collection of this data is to
identify and map out the existing activities in the field of the Physical
Internet initiative and make it publicly available for all stakeholders in the
field of logistics innovation.

The source for the collection of existing data will be publicly available
databases such as Crunchbase, AngelList (start-up companies), CORDIS (projects
and funding opportunities). Different keywords individually and/or in
combinations such as logistics, robotics, automation, etc. will be used to
extract relevant data from these public databases. The collected data will be
first stored to spreadsheets (MS Excel) and then attached to the project
deliverables as Annexes, as well as uploaded to the Physical Internet KP
(under documentation). All deliverables will be uploaded to the OpenAIRE
database and made publicly available.

The most relevant Physical Internet projects, companies and funding
opportunities will be selected by the project partners and individual entries
will be created to the Physical Internet KP. Each entered project and company
entry will provide a detailed information such as:

  * short description 

  

  * link to the website 

  

  * key figures (e.g. company foundation year, no of employees, funding raised, etc.) • tags (predefined or custom) 

  

  * etc. 

  

The following chapters will describe how the SENSE project will make data
Findable, Accessible, Interoperable and Reusable (FAIR), as well as allocation
of resources and data security.

#  FAIR data

##  Making data findable

The data collected in the SENSE project will be made publicly findable on the
internet by uploading the deliverables to the OpenAIRE repository and creating
entries to the Physical Internet KP.

OpenAIRE is a technical infrastructure harvesting research output from
connected data providers. OpenAIRE aims to establish an open and sustainable
scholarly communication infrastructure responsible for the overall management,
analysis, manipulation, provision, monitoring and cross-linking of all
research outcomes  2  . For each uploaded deliverable, a summary of the report
will be added, making sure it includes all desired keywords for the search
engines.

The Physical Internet KP will be accessible via the ALICE webpage. The
objective is to valorise the findings and information collected and analysed
(i.e. Physical Internet companies, R&I projects and funding programs) in the
rest of the tasks within WP3 and making it publicly available to the entire
Physical Internet Community. The platform will enhance the use of information
as it will have easy access and an advanced search tool.

To enhance the search tool of KP a tagging mechanism will be developed. This
includes pre-defined tags as well as custom tags which can be identified in
the moment of data entry. Tags will be grouped and are following two main
themes: ALICE Working Groups/Roadmaps and Physical Internet areas identified
in the Physical Internet roadmaps (WP2).

Tags to be identified for ALICE Working Groups/Roadmaps:

  * Sustainable, Safe and Secure Supply Chains (focussed on the Roadmap towards Zero Emmissions 

  

Logistics in 2050)

  * Corridors, Hubs and Synchromodality 

  

  * Information Systems for Interconnected Logistics 

  

  * Global Supply Network Coordination and Collaboration 

  

  * Urban Logistics 

  

Tags to be identified for Physical Internet areas:

  * System level functionality 

  

  * Access and Adoption 

  

  * Governance 

  

  * PI nodes 

  

  * PI network services 

  

This is a preliminary set of pre-defined tags to become available in KP. More
detailed set will follow based on the outcome of the work in WP2.

Moreover, specific cases will be tagged as best practices in KP to increase
the visibility of these specific use cases to external stakeholders.

##  Making data openly accessible

A limited amount of new data will be produced in the SENSE project. Existing
data will be collected from public sources and will be made openly available
to everyone.

All deliverables published in the OpenAIRE repository will be open and
downloadable. Data published in the Physical Internet KP will require a
registration by an interested person. After the registration basic information
will become visible to the registered user. A detailed information of a
project, company or funding opportunity can be seen only when subscribing to
the entry.

To register as a user of KP basic information will be required, i.e. e-mail,
first name, last name and country. After a submission of the registration
form, the user will confirm the account over the link sent via e-mail and can
start using KP right after that. If a registered user wants to enhance their
profile, they will need to fill in the detailed profile information to become
more visible for the other platform users. This will be in their benefit in
case they are looking for business collaboration opportunities for example.

The Physical Internet KP will be built on the Open Source software Moodle  3
and customised to accommodate social networking between the community members,
and user management functionality. The source code and website databases will
be stored in a public server (i.e. Amazon Web Services or similar).

##  Making data interoperable

Data collected and published within the SENSE project will be using standard
vocabulary in the field of logistics research and thus it will make the data
easily findable for all stakeholders. Moreover, all data to be published in
the Physical Internet KP is following the standard structure of the ALICE
Working Groups and the Physical Internet areas to be defined in the Physical
Internet Roadmap (using tags). This will ensure that data will be easily found
by the community who is familiar with the Physical Internet initiative and
ALICE organisation.

Data related to projects and companies and collected to spreadsheets can be
downloaded either from the annexes of the deliverables or from KP. Spreadsheet
tables will follow structures which allow easy manipulation of the collected
data (filtering, sorting, etc.).

##  Increase data re-use

All data collected and published in the SENSE project is originating from open
sources and thus will be free of charge and openly accessible after
republishing within the SENSE project. Only a simple user registration is
required to use the Physical Internet KP.

Data becomes available immediately at the moment of uploading the deliverable
to the OpenAIRE portal or to the Physical Internet KP.

Although the establishment of KP is supported by the European Commission under
the H2020 program, KP will be developed with the vision to keep it up and
running also after the end of the SENSE project. Supported and maintained by
ETP ALICE, see below.

Thus, there is no timeline established to keep the collected data published.
Furthermore, the aim is to improve the Physical Internet KP over time and
publish more data as the Physical Internet initiative evolves globally. The
social networking element of KP will support this vision and the final goal is
to have the Physical Internet KP as a global repository for the Physical
Internet Initiative activities.

#  Allocation of resources

All costs linked to data collection in the SENSE project are financed by the
European Commission under H2020 program (mainly WP3). The same applies to the
customisation works of the KP source code. ALICE is a lead partner in Task 4.1
and the project coordinator of SENSE and thus responsible for any related data
publication in OpenAIRE and the Physical Internet KP.

After the SENSE project, data collection and entry to the Physical Internet KP
will continue. A detailed plan will be developed and specified for that
purpose. However, most probably this task will remain at the ALICE Working
Groups level and will become a part of their activities. Thus, all direct and
indirect costs linked to the data collection and entry after the SENSE project
will be covered by ALICE members.

#  Data security

The security of data published in OpenAIRE is under their responsibility. The
repository is using SSL certification to secure the connection to their
website.

The security of data published in the Physical Internet KP will be the
responsibility of the website server and database provider. SSL certificates
will be used for the secure connection to the website.

To avoid user registration in the Physical Internet KP by robots, a
registration process must be completed by the user over the link sent by
e-mail. This will help minimizing the risk of fake user accounts and will
ensure the quality of the user database and data entries.