RAMANAND PRASAD SINGH AND ANR ETC.

UNION OF INDIA & ORS. ETC.

MARCH 27, 1996

IA.M. AHMADI, CJ AND MRS. SU.TATA V. MANOHAR, J.]

S e1vice Law :

Indian Administrative Se1vice (Appointment by Promotion) Rq,•lia- C tions, 1955 :

Regulation 5( I )(2)(3 f-Provisos-l!lteipretatioi; of-Bihar Administrative Se1vicc-Officers orPromotion to illdian Administrative Se1vice-Seiection Committee fm~Selections made byHeld valid.

D Se1vice Law-Selection-Selection Committee-Consideration of 264 names Oil a single day-Non-application of mind-Held not establi1hed Oil facts.

Se1vice Law-Selection Committee-Brother of a candidate-Member E of Committee--<:andidate not selected-Held selections were not vitiated on

accoum ofpa1ticipatioll of brother of calldidate.

A Selection Committee was constituted for selection of officers of the Bihar Administrative Service for promotion to the Indian Administrative Service. The number of anticipated vacancies for which selection was held F wi!re 43. As per Regulation 5(2) of Indian Administrative Service (Appointment by Promotion) Regulations, 1955 the zone of consideration was lixed at 153 (i.e. 43 vacancies plus 20%x 3). In addition to this, ollicers (a) whose names were on the earlier Selection List in force (one such officer) (first proviso to Regulation 5(3) and (b) officers who though above the age of 54 G were eligible under the second proviso to Regulation 5(3) because there were no selections in the years 1991-92and1992-93 (110 such ollicers) were included. The total number of ollicers, therefore, considered by the Selecr

tion Committee were 153+1+110, that is to say, 264. The selections were :,. set aside by the Central Administrative Tribunal, Patna holding that (i) only three times the number of anticipated vacancies for the year plus 20% H could have been considered as within the zone of consideration before the

RAMANAND PRASAD SINGH v. U.O.L 965

Selection Committee; the consideration of other officers under Regulation A 5(3) was contrary to the 1955 Regulations; (ii) the two provisos'to Regula• lion 5(3) which require the Selection Committee to consider certain can- ' didates who may be above the age of 54 yea_rs, has to be interpreted as applying only to the candidates who are within the zone ofconsidetation as defined under Regulatilm 5(2) but who may have attained the age of 54 years. These candidates, if they fall within the proviso t<i Reb'lilation 5(3); will have to be considered by the Committee; (iii) the proceedings of the Selection Committee were vitiated on account of the participation of a member of the Selection Committee because his brother was within the

" zone of consideration although the latter has not been selected; a_nd (iv) T there was non-application of mind by the Selection Committee in consider- C ing. 264 names on a single day. Against the judgment of the Tribunal appeals were preferred befre this Court.

Allowing the appeals and setting aside the jndgment of the Tribunal, this Court

HELD :I. The Selection List prepared by the Selection Committee is a valid Selection List and is in accordance with law. [971-G]

2. According to the Tribunal; the zone of consideration should have been confined to only iS3 officers. This interptetation is in the teeth of the

exprss provisions of Regulation 5(2). While Regulation 5(2) provides that the_ numher of officers'.equired to be considered are three times the number of anticipated vacancies plus 20%, the proviso to Regulation 5(2) lays down that in computing the number of _officers who should be in the field of

considi-ation undr Regulation 5(2), the 'number of officers rfered to in sub-regnlatiim (3) shall he excluded. Sub-regulation (3) of Regulation 5 which confers.a right to be cosidei-ed on certain State Civil Servants who may have attained the age of 54 also does not <1ualify 'this right to be considered by addingthat such a person shall be considered only if he is within the zone of consideration under'Regulation 5(2). Clearly, therefore,

the .persons who a.re requir.ed to be considered for selection under Regula- G tion 5(3) are in adition to the per.ons wh<~ ae rettUired to. be considered under Regulation 5(2). In fact, this is how these recruitment regulations have been interpreted over a number of years. (969-F-G, 970-A-C] ·

3. The brother , fa candidate Was member of the Selection Commit-. tee. But he was not selected. The seiection of' all other candidates Was not H

A vitiated in any manner by this factor. [971-B]

4. The Selection Committee made an overall relative assessment of' the coritidential report dossiers of the oflicers in the zone of consideration.

It has not evaluated the confidential report dossier of an individual in ,.isolation. It \Vas after a comparative assessn1ent that the best candidates B were put in the Selection List. Thus there is no merit in the contention that the Selection Committee did not apply its mind while preparing the list of otlicers. [971-D-E]

CIVIL APPELLATE JURISDICTION: Civil Appeal Nos. 5123-25 of 1996 Etc.

From the Judgment and Order dated 28.7.95 of the Central Ad ministrativc Tribunal, Patna in O.A. No. 323, 351, 350 of 1994.

H.N. Salve, D.A. Dave, N.N. Goswami, Ranjit Kumar, Anu Mohla, D Yatish Mohan, Vikash Singh, L.R. Singh, Gopal Singh, Navin Prakash, B.B.

Singh, Ms. Sushma Suri, Ms. Anil Katiyar. and W.A. Qadri for the appearing parties.

The Judgment of the Court was delivered by

E MRS SUJATA V. MANOHAR, J. Leave Granted.

The appellants have challenged the judgment and order of the Central Administrative Tribunal, Patna Bench, Patna dated 28th of July, 1995 as a result of which the Tribunal has set aside the selection made of . the .Selection Committee on 30th of March, 1994 of officer> of the Bihar F Adn1inistrative Service for promotion to the Indian Adn1inistrative Service.

The Tribunal by its impugned order set aside the entire selection made at the meeting of the Selection Committee on 30th of March, 1994 on an interpretation of the Indian Administrative Service (Appointment by Promotion) Regulations, 1955, holding that only three times the number. of G anticipated vacancies for the year plus 20% could have been considered as within the zone of consideration before the Selection Committee. The consideration of other officers under Regulation 5(3) was contrary to the said regulations. It also said that the proceedings of the Selection Commit tee were vitiated on account of the participation of one Shri S.N. Dubey H as a member of the Selection Committee because his brother was within

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RAMANAND PRASAD SINGH"· U.O.I. (MRS. SU.TATA V. MANOHAR, J.) 967

the zone of consideration although the brother'has not been selected. And A lastly the Tribunal has said that there was non-application of mind y the Selection Committee in considering 264 names on a single day.

The Indian Administrative Service (Appointment by Promotion) Regulations, 1955, have been framed by the Central Government in consultation with the State Governments and the Union Public Service Com- B mission under sub-rule (l) of Rule 8 of the Indian Administrative Service (Recruitment) Rules, 1954. The relevant Regulation which requires consideration is Regulation 5. The material provisions of Regulation 5 are as 0 follows : c nRegulatiqn 5;

1 Preparation of a list of suitable Officers -

(1) Each Committee shall ordinarily meet at inte.rvals not exceeding one year and prepare a list of such members of the State Civil D Service. as arc held by them to be suitable for promotion to the service. The number of members of the State Civil Sei-vice to be included in the list shall be calculated as the number of substantive vacancies anticipated in the course of the period of 12 months, commencing from the date of preparation of the list in the posts E available. for them under rule 9 of .the Recruitment Rules plus twenty percent of such umber or two whichever is greater. ,.

E.xplana.tion - In case of joint cadres a separate select list shall be prepared in respect of each State Civil Service, the size of each selec.t listbeing <letern1i, ned in the n1anner indicated above.

(2) The Committee shall consider for inclusion in the said list, the cases of members of th.e State Civil Services in the order of seniority in that service of a number which is .equal to three times the number referred to in sub-regulation (.!).

Provided further that.in computing the number for inclusion.in the field of consideration, the number of officers refrred to in

sub-regulation (3) shall be excluded : H

(3) The Committee shall not consider the cases of the members of the Slate Civil Service who have attained the age of 54 years on the first day of April of the year in which it meets.

Provided that a member of the State Civil Service whose name appears in the select list in force immediately before the date of the meeting of the Committee shall be considered for inclusion in the fresh list, to be prepared by the Committee even if he has in the meanwhile attained the age of 54 years.

Provided further that a member of the State Civil Service who has attained the age of fifty four years on the first day of April of the year in which the Committee meets shall be considered by the Committee, if he was eligible for consideration on the first day of April of the year or of any of the years immediately preceding the year in which such meeting is held but could not be as no meeting Of the Committee \Vas held during such preceding year or years. 11

Under Regulation 5 (l) the number of officers who are to be included in the list of suitable officers prepared by the Selection Committee is specified as the number of substantive vacancies anticipated in the course of the period of 12 months plus 20%. Under Regulation 5(2), the number of officers required to be considered are three times the number which is to be finally included in the list. The number of officers required to be considered under Regulation 5(2) for selection in the list may be referred to as officers within the zone of consideration.

Persons above the age of 54 years on the first day of April of the year in which the Selection Committee meets are not eligible for being considered. Therefore, they are not within the zone of consideration. This is set .out in the first part of Regulation 5(3). The first proviso to Regulation 5(3), however, states that a member of the State Civil Service whose name G appears in the immediately preceding Select List in force shall be considered for inclusion in the fresh list, even if he has, in the meanwhile, attained the age of 54 years. The second proviso to Regulation 5(3) slates that if during any immediate preceding year/years, a person was eligible for consideration but could not be considered because no-meeting of the H Selection Committee was held that year, such a per;, on will also be con-

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RAMANAND PRASADS!NGHv. U.0.1. [MRS. SUJATA V. MANOHAR,.T.J 969

side red by the Selection Committee even \hough he may have, in the A ,.. meanwhile, attained. the age of 54 years. In other words, candidates who would have been "'itllin the zone of consideration if the Selection Commit-

; )

te has met during the year but .who kist the chance because the. Selection

Cmmittee did not meet are given a chance to be considered at the first available opportunity ~Ven though they may have in the eanwhile ?llaincd B the age of.54 years.

The Tribunal has held that the two provisos to Regulation 5(3) which require the Selection Committee to consider certain candidates who may be above the age of 54 years, has to be interpreted as -pplying onlyto the candidates who are within the zone of co'!sideratio11. , as defined under C Regulation 5(2) but who may have attained the age of 54 years. These candidates, if they fall within. the proviso to Regulation 5(3), will have to . be_ considered by the Committee. We. have to consider whether. this is a correct interpretation of [legulations 5(2) and _5(3),

In the present case, the number of anticipated vacancies for which selection was held, were 43. As per Regulation 5(2) the zone of consideration was fixed al 1)3 (i.e. 43 vacancies plus 20% x 3). In addition to this, officers (a) whose names were on the earlier Selection List in force (one such 'officer) (first proviso to Regulation 5(3) and (b) officers who though above the age of 54, were eligible under the second proviso to Regulation E 5(3) because there were no selections in the years 1991-92 and 1992-93 (110 such officers) were included. The total number of officer, therefore, considered by the Selection Committee were 153+1+110, that is to say, .264 offiCerS. "- .

According to' the Tribunal, the zone of consideration should have been confined to only 153 officers. This interpretation is in the teeth of the express provisions of Regulation 5(2). While Regulation 5(2) provides that the -number of officers required to be considered are. three times the number of anticipated vacancies plus 20%, the proviso to Regulation 5(2) lays down that in. computing the number of officers who should be in the G field of consideration uder Rcgulaiion 5(2), the nu'mber of officefs . referred" to in sub-regµltion (3) shail be excluded. In othbr words, in the present case, 153 officeis '.Yhl) arc to be included in the ioO.e .llf coi1sideta tion .wiil be after excluding' officers who qualify under Regulati<; n 5(3). _ Ther'efore, 153 officers who are to be onsidered are allier than. those H

A falling under sub-regulation (3).

Sub-regulation (3) o'. Regulation 5 which confers a right to be considered on certain Stale Civil Servants who may have allained the age of 54 also does not qualify this right to be considered by adding that such a person shall be considered only if he is within the zone of consideration under Regulation 5(2).

Clearly, therefore, the persons who arc required to be considered for selection under Regulation 5(3) are in addition lo the persons who are required to be considered under Regulation 5(2). In fact, this is how these C recruitment regulations have been interpreted over a number of years. The

Union Public Service Commission which issues instructions regarding the manner in which list of officers is to be prepared for consideration by the Selection Committee and the docuents and information which are required to be submitted to the Union Public Service Commission for selection of such officers clearly sets this out in clause 3( d) of the Instructions: D

Clause 3(d) :

"Officers who are over 54 years as on 1.4.1993 are ordinarily not considered. However, (i) if their names appear in the previous . Select List or (ii) if no Selection Committee Meeting was held in the previous year(s) when he was eligible, then his case will be considered by the current selection committee Meeting. For this purpose his name should figure in the proper place in the Eligibility List and his case will be considered only if his name falls within the required zone of consideration calculated according to vacancies. Howcvcr1 lhc names of such officers will not be counted in the normal zone and they will be taken as extra to the required number of 3 times the size of the Selection List."

The zone of selection, therefore, under the Regulations consists of three parts; (1) officers who fall within Regulation 5(2) after excluding all officers G falling under (2) and (3) : (2) officers above the age of 54 who are "carried forward" from the. earlier Selection List in force and; (3) officers above the age of 54 who have been deprived of their chance of being considered due to non-holding of meetings of the Selection Committee. All these are to be considered by the Selection Committee. The Tribunal was, therefore, not H right in holding that only persons covered by Regulation 512) without any

RAMANAND PRASAD SINGHv. U.O.J. [MRS. SUJATA V. MANOHAR. J.J 971

.exclusion are eligible for being cosidered by the Selection Committee.

The second ground of challenge to the selection is that one S.N.

Dubey should not have been~ member ofthe Selection Committee because his brother was one of the 264 candidates being considered for selection.

The brother bas, in fact, ot been selected.by the Selection Committee. We fail to see how the selection of all oth')r candidates is vitiated in any manner by this factor.

The last contention relates to non-application of mind by the Selec-

. tion Committee to the task before it because it is contended that the Committee considered 264 candidates in one day in order to prepare a .list C . of 51 candidates. The State of Bihar and the Union Public Service Commission in their affidavits/written statements have clearly set out that the confidential service records of all the candidates in the zone of consideration are scrutinized long prior to the holding of the Selection Committee's meeting. The committee applies its mind to the service records and makes its own assessment of the service records of the candidates marking them D as outstanding, very goods, good and so on. The Selection Committee does not necessarily adopt the same grading which is given by the Reporting/Reviewing Officer iri respect of each of the candidates. In fact the Selection Committee makes an overall relative assessment of the confidential report dossier this comparative assessment that the best candidates are E put in the Select List. In view of the affidavit so filed, there is rio merit in the contention that the Selection Committee <lid not apply its mind while preparing the list of 51 officers. The Tribunal, therefore, was not right in setting aside the selection made by the Selection Committee at its meeting of 30.th of March,.1994.

Q F The appeals ae, therefore, allowed. Thejudb'ffient and order of the Tribunal is .set aside and. the Select List prepared by the- Selection Cm mittee at its meeting held on 30th of March, '1994 is upheld as a valid Select List prepred in accordance with the i;, dian Administrative Service (Appointment by Promotion) Regulations, 1953 and in_ acco; dnce with law. G There will be no order as to costs. •

T.N.A.

Appeals allowed.