(General Information, Eligibility, and Entitlement Manual)

The following additional requirements apply only to new facilities:    (n)(1)    (1) No mechanical equipment containing motors in excess of 1 HP within records storage areas (excluding material handling and conveyance equipment that have operating thermal breakers on the motor).    1228.228 paragraph:  Requirement  OK No Other  (n)(2)   (2) No high- voltage electrical distribution equipment (i.e., 13.2kv or higher) in records storage areas.     (n)(3)    (3) A redundant source of primary electrical service  should be provided  .  Manual switching between sources of service is acceptable.  (See text in rule; applies to HVAC, fire and security alarms.)     (n)(4)  (4) For new facilities that store permanent records:     (n)(4)a   a. A facility storing permanent records must be kept under positive pressure.     (n)(4)b   b. No intake louvers in loading dock areas, parking or other areas subject to vehicle traffic.     (n)(4)c  c. Separate air supply and exhaust system for loading docks.      Compliance with 36 CFR 1228.230 Fire Safety Requirements  1228.230 paragraph:  Requirement  OK No Other  (a) The fire detection and protection system must be designed or reviewed by a licensed fire protection engineer.  Review requires submission of a report under the seal of a licensed fire protection engineer; see rule text for minimum requirements.     (b)(1)  All walls separating records storage areas from each other and from storage  areas within the building must be 3 -hour fire resistant.     (b)(2)  The quantity of Federal records stored in a single fire compartment shall not exceed 250,000 cubic feet.     (c)(1)  For existing records storage facilities, at least 1 -hour rated fire barrier walls must be provided between the records storage area(s) and other auxiliary spaces.     1228.230 paragraph:  Requirement  OK No Other  (c)(2)(a)  For new records storage facility, 2- hour-rated fire barrier walls must be provided between the records storage area(s) and other auxiliary spaces.     (c)(2)(b)  For new facilities, at least one exterior wall of each stack area must be designed with a maximum fire resistive rating of one -hour, or, if rated more than one -hour, there must be at least one knock- out panel in one exterior wall of each stack.     (d) Penetrations in the walls must not reduce the specified fire resistance ratings.     (e) The fire resistive rating of the roof must be a minimum of  hour.    (e) alternate  Unrated roof is protected in accordance with NFPA 13.     (f) Openings in fire barrier walls must be protected by self -closing or automatic Class A fire doors, or equivalent doors that maintain the same rating as the wall.     (g) Roof support structures that cross or penetrate fire barrier walls must be cut and independently supported on each side of the fire barrier wall.     (h) If fire barrier walls are erected with expansion joints, the joints must be protected to their full height.     (i) Building columns in records storage areas must be 1- hour fire resistant.     (i) alternate  Unrated columns are protected in accordance with NFPA 13.    (j)(1)  Automatic roof vents for routine ventilation purposes must not be designed into new records storage facilities.    (j)(2)  Automatic roof vents, designed solely to vent in the case of a fire, with a temperature rating of at least twice that of the sprinkler heads are acceptable.     1228.230 paragraph:  Requirement  OK No Other  (k) Where lightweight steel roof or floor supporting members are present, they must be protected either by applying a 10-minute fire resistive coating to the top chords of the joists, or by retrofitting the sprinkler system with large drop sprinkler heads.  (see rule text)     (l) Open flame (oil or gas) unit heaters or equipment, if used, must be installed or used in any  records storage area in accordance with NFPA 54 and the UMC.     (m) For existing records storage facilities, boiler rooms or rooms containing equipment operating with a fuel supply  must be separated from records storage areas by a 2 -hour rated fire barrier wall with no openings directly from those rooms to the records storage area(s).  Such areas must be vented directly outside to a location where fumes will not be drawn back into the facility.     (n) For new records storage facilities, boiler rooms  or rooms containing equipment operating with a fuel supply  must be separated from records storage areas by a 4 -hour rated fire barrier wall with no openings directly from those rooms to the records storage area(s).  Such areas must be vented directly outside to a location where fumes will not be drawn back into the facility.     (o) For new records storage facilities, fuel supply lines must not be installed in areas containing records, and must be separated from such areas with 4 -hour-rated construction.    (p) Equipment rows running perpendicular to the wall must comply with NFPA 101 Life Safety Code, with respect to egress requirements.     (q)(1)  No oil -type transformers, except thermally protected devices included in light ballasts, may be installed in records storage areas.     (q)(2)  All electrical wiring must be in metal conduit, except that armored cable may be used where flexible wiring connections to light fixtures are required     (q)(3)  Battery charging areas for electric forklifts must be separated from records storage areas with at least a 2 -hour rated fire barrier wall.     1228.230 paragraph:  Requirement  OK No Other  (r) Hazardous materials  must not be stored in records storage areas.     (s) All records storage and adjoining areas must be protected by a professionally designed fire -safety detection and suppression system that is designed to limit the maximum anticipated loss from any single fire event to a maximum of 300 cubic feet of records destroyed.  For systems in accordance with App. B, attach checklist.  For other designs, see  1228.242 for documentation requirements.      Compliance with 36 CFR 1228.232, Environmental Control Requirements  1228.232 Paragraph:  Requirement  OK No Other  (a) Paper -based temporary records must be stored under environmental conditions that prevent the active growth of mold.  (See rule text)     (b) Nontextual temporary records, including microforms and audiovisual and electronic records, must be stored in records storage space that will ensure their preservation for their full retention period.  Effective 9/28/2005 for new records storage facility and 10/1/2009 for existing facilities. (See rule text)     (c) Paper -based permanent, unscheduled, and sample/select records must be stored in records storage space that provides 24 hour/365 day s per year air conditioning equivalent to that required for office space.  (See rule text)  Effective date: New facilities, 9/28/2005; existing facilities 10/1/2009    (d) Nontextual permanent, unscheduled and/or sample/select records:  see parts 1230, 1232, and/or 1234 of 36 CFR Chapter XII.      List of Attachments  Description  Yes N/A Minimum Security Requirements Check List (Appendix A)    Fire-Safety Check List (Appendix B)    Certification of fire -safety detection and suppression system (36 CFR 1228.242)    Exceptions caused by Code Conflicts (36 CFR 1228.234)    Waiver request(s) (36 CFR 1228.236)    Other: (Describe)                          Notes  Reference ( and )  Comments                                 Facility Standards for Records Storage Facilities  Supplemental Check Lists: Appendix A and Appendix B   Compliance with Federal Facility Security Standards, Level III  (36 CFR Part 1228 Appendix A) (Complete for ALL facilities)  Citation  Requirement  OK No Part S1 Control of facility parking     S2 Receiving/shipping procedures     S3 Intrusion detection system with central monitoring     S4 Meets Life Safety Standards     Citation  Requirement  OK No Part S5 Adequate exits from records storage areas     S6 High security locks on entrances/exits     S7 Visitor control/screening system     S8 Prevent unauthorized access to utility areas     S9 Provide emergency power to critical systems     S10 Conduct background security checks and/or establish security control procedures for service contract personnel